MP (Lect 04) -- Dr. Imam Baihaqi
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Transcript of MP (Lect 04) -- Dr. Imam Baihaqi
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Definingthe Project
CHAPTER FOUR
Copyright 2011 by The McGraw-Hill Companies, Inc. llrights reser!e".
McGraw-Hill#Irwin
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Where We Are NowWhere We Are Now
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Defining the ProjectDefining the Project
Step 1: Defining the Project Scope
Step 2: Establishing Project Priorities
Step 3: Creating the Work reak!own Str"ct"re
Step #: $ntegrating the WS with the %rgani&ation
Step ': Co!ing the WS for the $nfor(ation
S)ste(
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Step 1: Defining the Project ScopeStep 1: Defining the Project Scope
* Project Scope+A !efinition of the en! res"lt or (ission of the project
,a pro!"ct or ser-ice for the client.c"sto(er,in
specific/ tangible/ an! (eas"rable ter(s0
* P"rpose of the Scope State(ent+o clearl) !efine the !eli-erables for the en! "ser0
+o foc"s the project on s"ccessf"l co(pletion
of its goals0
+o be "se! b) the project owner an! participants
as a planning tool an! for (eas"ring project s"ccess0
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Project Scope ChecklistProject Scope Checklist
10 Project objecti-e
20 Deli-erables
30 4ilestones#0 echnical re5"ire(ents
'0 6i(its an! e7cl"sions
80 9e-iews with c"sto(er
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Project Scope: er(s an! DefinitionsProject Scope: er(s an! Definitions
* Scope State(ents+Also calle! state(ents of work S%W
* Project Charter
+Can contain an e7pan!e! -ersion of scope state(ent
+A !oc"(ent a"thori&ing the project (anager to initiate
an! lea! the project0
* Scope Creep
+he ten!enc) for the project scope to e7pan! o-erti(e !"e to changing re5"ire(ents/ specifications/ an!
priorities0
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Step 2: Establishing Project PrioritiesStep 2: Establishing Project Priorities
* Ca"ses of Project ra!eoffs+Shifts in the relati-e i(portance of criterions relate!
to cost/ ti(e/ an! perfor(ance para(etersBudgetCost
ScheduleTimePerformanceScope
* 4anaging the Priorities of Project ra!eoffs
+Constrain: a para(eter is a fi7e! re5"ire(ent0
+Enhance: opti(i&ing a criterion o-er others0+Accept: re!"cing or not (eeting a criterion
re5"ire(ent0
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Project 4anage(ent ra!eoffsProject 4anage(ent ra!eoffs
FIGURE 4.1
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Project Priorit) 4atri7Project Priorit) 4atri7
FIGURE 4.2
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Step 3:Step 3: Creating the WorkCreating the Work
reak!own Str"ct"rereak!own Str"ct"re
* Work reak!own Str"ct"re WS
+An hierarchical o"tline (ap that i!entifies the
pro!"cts an! work ele(ents in-ol-e! in a project0+Defines the relationship of the final !eli-erable
the project to its s"b!eli-erables/ an! in t"rn/
their relationships to work packages0
+est s"ite! for !esign an! b"il! projects that ha-e
tangible o"tco(es rather than processoriente!
projects0
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;ierarchical;ierarchical
reak!own ofreak!own of
the WSthe WS
FIGURE 4.3
< his break!own gro"ps work
packages b) t)pe of work within a
!eli-erable an! allows assign(ent
of responsibilit) to an organi&ational
"nit0 his e7tra step facilitates a
s)ste( for (onitoring projectprogress !isc"sse! in Chapter 130
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;ow WS ;elps the Project 4anager;ow WS ;elps the Project 4anager
* WS+=acilitates e-al"ation of cost/ ti(e/ an! technical
perfor(ance of the organi&ation on a project0
+Pro-i!es (anage(ent with infor(ation appropriate
to each organi&ational le-el0
+;elps in the !e-elop(ent of the organi&ation
break!own str"ct"re %S0 which assigns project
responsibilities to organi&ational "nits an! in!i-i!"als
+;elps (anage plan/ sche!"le/ an! b"!get0
+Defines co(("nication channels an! assists
in coor!inating the -ario"s project ele(ents0
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Work reak!own Str"ct"reWork reak!own Str"ct"re
FIGURE 4.4
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Work PackagesWork Packages
*A work package is the lowest le-el of the WS0+ $t is o"tp"toriente! in that it:
1. Denes work what!.
". #denties time to complete a work package how
long!.$. #denties a time%phased &udget to complete
a work package cost!.
'. #denties resources needed to completea work package how much!.
(. #denties a person responsi&le for units of work who!.
). #denties monitoring points milestones!for measuring success.
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Step #:Step #: $ntegrating the WS$ntegrating the WS
with the %rgani&ationwith the %rgani&ation
* %rgani&ational reak!own Str"ct"re %S
+Depicts how the fir( is organi&e! to !ischarge its
work responsibilit) for a project0
Pro*ides a framework to summari+eorgani+ation work unit performance.
#denties organi+ation units responsi&le
for work packages. Ties the organi+ational units
to cost control accounts.
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$ntegration of$ntegration of
WS an! %SWS an! %S
FIGURE 4.5
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Step ':Step ': Co!ing the WS forCo!ing the WS for
the $nfor(ation S)ste(the $nfor(ation S)ste(
* WS Co!ing S)ste(
+Defines:
,e*els and elements of the-BS
rgani+ation elements
-ork packages
Budget and cost information+Allows reports to be consoli!ate! at
an) le-el in the organi&ation str"ct"re
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WS Co!ingWS Co!ing
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9esponsibilit) 4atrices9esponsibilit) 4atrices
* 9esponsibilit) 4atri7 94+Also calle! a linear responsibilit) chart0
+S"((ari&es the tasks to be acco(plishe! an!
who is responsible for what on the project0
,ists pro/ect acti*ities and participants.
Claries critical interfaces &etween unitsand indi*iduals that need coordination.
Pro*ide an means for all participants to *iew
their responsi&ilities and agree on theirassignments.
Claries the e0tent or tpe of authorit thatcan &e e0ercised & each participant.
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9esponsibilit) 4atri7 for a 4arket 9esearch Project9esponsibilit) 4atri7 for a 4arket 9esearch Project
FIGURE 4.6
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9esponsibilit) 4atri7 for the Con-e)or elt Project9esponsibilit) 4atri7 for the Con-e)or elt Project
FIGURE 4.7
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Project Co(("nication PlanProject Co(("nication Plan
* What infor(ation nee!s to be collecte!an! when>
* Who will recei-e the infor(ation>
* What (etho!s will be "se! to gatheran! store infor(ation>
* What are the li(its/ if an)/ on who has access
to certain kin!s of infor(ation>
* When will the infor(ation be co(("nicate!>
* ;ow will it be co(("nicate!>
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$nfor(ation Nee!s$nfor(ation Nee!s
* Project stat"s reports* Deli-erable iss"es
* Changes in scope
* ea( stat"s (eetings
* ?ating !ecisions
*Accepte! re5"est changes
*Action ite(s
* 4ilestone reports
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De-eloping a Co(("nication PlanDe-eloping a Co(("nication Plan
10 Stakehol!er anal)sis
20 $nfor(ation nee!s
30 So"rces of infor(ation
#0 Disse(ination (o!es
'0 9esponsibilit) an! ti(ing
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Shale %il 9esearch Project Co(("nication PlanShale %il 9esearch Project Co(("nication Plan
FIGURE 4.8
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@e) er(s@e) er(s
Cost accountMi!ston!
O"#ani$ation %"!a&'o(n st"uctu"! )O*+,
+co-! c"!!-
P"io"it /at"i0
R!s-onsi%iit /at"i0
+co-! stat!/!nt
P"oc!ss %"!a&'o(n st"uctu"! )P*+,o"& %"!a&'o(n st"uctu"! )*+,
o"& -ac&a#!