INFORMATION BOOKLET

HIBER 20154TH INTERNATIONALFORUM OF EYP SPAIN

Joining forces towards development

Hiber 20154th International Forum of EYP SpainInformation Booklethiber2015.eype.es | hiber2015@eype.es

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TABLE OF CONTENTS

Welcome to Hiber 2015

Session Theme

Session Programme

Session Overview

Dress Code

Venues

Travel Information & How to reach Zaragoza

Practical Information

Rules and Legal Notes

Essentials

Next Steps

Contact

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LETTER FROM THE PRESIDENT

Welcome to

Mr. Dan BrowPresident of the session

Dear delegates,

Congratulations on being selected for Hiber 2015 - 4th International Forum of EYP Spain.

Hiber 2015 promises to be a forum that will deliver so much. It will bring you together to discuss, debate and challenge one another. You will discuss topics that will test you, often divide you, but above all, make you think and question the Europe that you live in.

When I started EYP, I was often unsure on what to expect. I did not know who I would meet, what we would do and how it would be. Every session has been different, each offe-ring a separate challenge, a new perspective and above a whole host of new and unforge-ttable memories.

This information booklet is designed to help answer some of those initial questions. Please read it carefully as it will be your best source of information in the lead up to the session.

Right now, the organisers are working tirelessly to put on a session that will live up to the very highest standards set by EYP Spain.

We are all set to begin this adventure that is Hiber 2015. I hope you are all as excited as I am. Read this booklet, do as much preparation as you can and, above all, get ready. Get ready for this adventure and I look forward to meeting you and being right there with you as we embark on the 4th International Forum of EYP Spain.

In eager anticipation,

HIBER 2015

4THTHE

internationalforum of eyp spain

LETTER FROM THE HEAD ORGANISERS

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Clara OtinHead Organiser

Isabel EzpeletaHead Organiser

Guillermo NevotHead Organiser

Dear participants,

Welcome to the Hiber 2015 experience! First of all, thank you for your interest in being part of this. It is a huge honour for us to have all of you on board.

The whole Organising Team is working really hard to make this Forum a unique and exci-ting adventure. We want Hiber 2015 to be the best forum you have ever been to, a forum you won’t forget. There are a lot of great activities and challenges waiting for you, about which you will find many details in this information booklet.

We hope that, after reading this document, you are even more willing to visit lovely Zara-goza and take part in the Fourth International Forum of the European Youth Parliament España.

We can’t wait to see you all enjoying Hiber 2015 to the fullest!

On behalf of the Organising Team,

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SESSION THEME

“Joining forces towards development”

The European Union has designated 2015 as the “European Year of Development” and it has set as its main objectives the evaluation of the achievement of the Millennium Development Goals (MDGs) and the design of the development agenda Post – 2015. 2015 is the first ever European Year to deal with the European Union’s external action and Europe’s role in the world; an unpa-ralleled opportunity to showcase Europe’s commitment to eradicating poverty worldwide.

It should be remarked that the European Union and its Member States are the world’s largest aid donor that, as it provides 50% of total global humanitarian assistance. Over the last decade, thanks to EU funding, almost 14 million pupils could go to primary school, more than 70 million people were linked to improved drinking water, and over 7.5 million births were attended by skilled health workers, saving the lives of mothers and babies.

Helping developing countries worldwide to build peaceful and prosperous societies is not just about fairness. It will also make for a safer world with more economic and trading potential for Europe, too.

Let’s do our bit through Hiber 2015. Let’s all together inspire more Europeans to get engaged and involved in development. Because as MEP Charles Goerens said, “a dignified life does not stop at the borders of our continent”.

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Sunday, 12th of July 2015

Before 12:00: Delegate’s arrivals, check inAfternoon: Teambuilding

Evening: Eurovillage

Monday, 13th of July 2015

All day: Teambuilding at Parque GrandeEvening: Opening Ceremony at Patio de la Infanta

Tuesday, 14th of July 2015

All day: Committee Work at Universidad de San JorgeEvening: Committee Dinners and EYP Café

Wednesday, 15th of July 2015

All day: Committee Work at Universidad de San JorgeEvening: Theme Party

Thursday, 16th of July 2015

All day: Free day Afternoon: GA Preparation

Evening: Euroconcert

Friday, 17th of July 2015

Morning: Opening of the General Assembly Afternoon: General Assembly

Evening: Spanish Night

Saturday, 18th of July 2015

Morning: General AssemblyAfternoon: Closing Ceremony

Evening: Farewell Party

Sunday, 19th of July 2015

All day: Departures

SESSION PROGRAMME

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SESSION OVERVIEW

TeambuildingDescription: This first part of the session will be held at ‘Parque Grande’, a wonderful park in the middle of the city where delegates will gather firstly and get to know each other under the beautiful Spanish sun.

Dress code: Casual/Comfortable

Must bring: Sunglasses and sun lotion

EurovillageDescription: This culinary experience will take place at the hostel where all participants will be staying during the whole session.

Dress code: Casual/Representative from your country

Must bring: Food and beverages to represent your country and typical items to decorate your delegation table.

IMPORTANT: Only alcoholic drinks with lower than 15% alcoholic content will be allowed for those over 18 during the event. The rest will be confiscated.

Opening CeremonyDescription: This will mark the official start of the session and it will be held at ‘Patio de la Infan-ta’, a renaissance building constructed in 1550. Dinner will be served at the same venue.

Dress code: Formal

Committee WorkDescription: This second main part of the session will be held at ‘Universidad de San Jorge’, in Zaragoza. At this impressive venue, delegates will have to find common ground and compromi-se together to come up with viable solutions for the committee topics.

Dress code: Smart

Teambuilding

Eurovillage

Committee Work

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SESSION OVERVIEW

Theme Party General Assembly

Euroconcert

Committee DinnerDescription: On this night, delegates will be taken to different restaurants across Zaragoza to taste traditional Spanish food with their committees.

IMPORTANT: the participation fee does not cover this meal, so each delegate must bring about 15 Euros.

Dress code: Smart

Must bring: Money

EYP CaféDescription: After the committee dinners and an intense first day of fruitful Committee Work, this will be the chance for delegates to gather in a more relaxed atmosphere in one of the fan-ciest cafes of the city.

Dress code: Smart

Theme PartyDescription: The Theme Party night is taking place the night of the 15th July. You will have the chance to travel back to the medieval times in the Middle East. Under the title of “One thousand and one nights” we will make an endless source of fun out of this theme party. Participants are asked to dress up according to the Theme, so we encourage you to take out your EYP spirit and be original and participative!

Dress code: Informal - Fancy costume

Free Day: Costa ChicaDescription: The perfect opportunity to re-energize for the upcoming two days of GA! In one of the nicest artificial beaches of Spain, all participants will have the chance to spend a day of sun, sand and water! The venues for this event will be ‘Costa Chica’.

Dress code: Casual

Must bring: Swimming costume, a towel, sunglasses and sun lotion.

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SESSION OVERVIEW

EuroconcertDescription: This is every delegate’s opportunity to show the rest their artistic skills! During the session, performers will be given some time to rehearse. If you can sing, dance, perform or play any instrument, leave your nerves home and shine in front of all of us.

Dress code: Formal/elegant

General AssemblyDescription: This one is the day, the moment every delegate has been waiting for. It is the oc-casion for you, participants, to show everybody what you came up with during the Committee Work. Be active, be a team player and deliver the speech of your life! For this very special event, we have the pleasure of using the building of CaixaForum Zaragoza.

Dress code: Formal

Hiberus NightDescription: Spanish night devoted to the Session Theme, planned to rest after and intense day of GA debates.

Dress code: Casual

Farewell Dinner and PartyDescription: After the General Assembly and before departures the next day, all participants will have a last chance to have dinner and party with all the old and new friends they will have made during the session.

Dress code: Formal/Elegant

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DRESS CODE

CasualThis dress code applies to Teambuilding, where you will be doing various activities, either in-doors or outdoors, and also to the free day activity. You are free to wear any type of clothing in which you feel comfortable (remember the shoes and your swimming clothes for our morning in Costa Chica as well). You will need to move around quite actively. Don’t forget that the Session is going to take part under high summer temperatures!

SmartDuring Committee Work you will be required to follow this dress code. You will not be expected to wear suit, but casual clothes (trainers, flip-flops, tracksuit, worn-out jeans and so on) do not quite fit the smart clothing guidelines either. We recommend you to pick something in between.

Formal You will be expected to follow this dress code during the Opening Ceremony, Eurconcert, both General Assembly days, and Farewell Dinner and Party. Formal dressing means suits with ties for gentlemen and suits, dresses or appropriate length skirts for the ladies.

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SESSION VENUES

Parque GrandeTeambuilding

This activity will take part in one of Zaragoza’s biggest parks; ‘El Parque Grande’. It was built on 1913 and opened to public on 1929 and is located right in the heart of Zaragoza. Its mix between design and nature is what makes it so special; you’ll find an oasis of peace in the middle of the city.

Universidad San JorgeCommittee Work

During Committee Work delegates will be debating at Universidad San Jorge. The Uni-versity campus is located in Villanueva de Gállego, 10km away from the city centre. It has three buildings totaling and are of nearly 10.000 square metres full of green zones and futurist architecture.

Patio de la InfantaOpening Ceremony

OC will be hosted in ‘Patio de la infanta’. This location is one of the best examples of Aragoneese Renaissance. Aragoneese mer-chant, Gabriel Zapata, ordered to build this courtyard in his stately home around the 1550’s. When the family died, it was disas-sembled and sent to France. This masterpie-ce was brought back and renewed in 1880 by a bank, which is the actual owner and has

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SESSION VENUES

Caixaforum ZaragozaGeneral Assembly

GA is where delegates finally show their work and succeed. That’s why we’ve chosen a very impressive construction for their important day. Its name is ‘Caixa Forum’; a huge building which seems to fly above its visi-tors. The artist (Estudio Carme Pinós) wanted to resem-ble a colossal tree, all surrounded by green areas. But, at the same time, its lines are geometrical and strong.

Residencia Baltasar GraciánAccomodation

The accommodation during the session will be the uni-versity student residence and youth hostel Baltasar Gra-cián, which is located in the centre of Zaragoza. In 2010 a complete renovation of the entire complex including both the student residence and the hostel began.

It has a capacity of more than 200 beds and offers a wide range of services and great common spaces for those staying in such as dining room, living rooms with televi-sion and video, computer room with wireless network, library, meeting study halls, sports courts, locker rooms, and laundry and ironing self-service.

Conservatorio Superior de Música de Aragón Auditorio Eduardo del PueyoEuroconcert

The Conservatory of Music of Aragon (CSMA) is one of the leading Spanish conservatories and its prestige is recognized throughout the European area of higher mu-sic education.

The CSMA is located in, Zaragoza in a new and fully equipped building which was constructed in 2005. Equi-pped with modern and model facilities for students to develop their studies in an appropriate and effective environment, is also a place to meet, debate and creati-vely develop higher music lessons.

Within this center, the Euroconcert would take place in its Auditorium Eduardo del Pueyo, a space with a capa-city of 434 seats and superb acoustics.

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TRAVEL INFORMATION

Delegates are expected to arrive in Zaragoza no later than 12:00 on the 12th of July. The two meeting points will be: Zaragoza Airport and Delicias train and bus station. Some organisers will be waiting for you in both locations and will guide you and help you reach the accommoda-tion residence: Residencia Juvenil Baltasar Gracián.

Zaragoza

Madrid

Barcelona

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HOW TO REACH ZARAGOZA

If you land at Zaragoza Airport (ZAZ)

Zaragoza Airport is located 10 km from the city centre. There will be transfers organised from Zaragoza Airport to Residencia Baltasar Gracián for those delegates arriving on the 12th of July no later than 12:00.

If you arrive before the start of the session and want to spend some time in the city, you can reach the city by bus. There is a bus service which connects the airport to the city centre. It starts at 6:15 and finishes at 23:15, leaving every 30 minutes. This service has a different schedu-le on Sunday: it starts at 6:15 and finishes at 23:15 (as during the week) but leaves EVERY HOUR from 6:45 to 22:45.

As many will find themselves in the situation of having to land in another Spanish airport other than Zaragoza’s, we have collected the necessary information on how to get to Zaragoza from the two major airports in Spain: Madrid and Barcelona. Options include: train and bus. Please remember that these times are approximate and should only be considered a guide.

If you land at Adolfo Suárez Madrid-Barajas Airport (MAD)

From Adolfo Suárez Madrid-Barajas Airport (MAD) to Zaragoza by train

Departures are from Atocha Station. The price of the metro from Barajas airport to Atocha is 5 Euros.

AVE TRAINS: There is approximately one train every hour from 6:00 to 21:30 with duration be-tween 1h15 and 1h20. Stop at Zaragoza- Delicias.

REGIONAL TRAINS: There are several services during the day with duration between 3h30 and 4h30 and stops at Zaragoza-Delicias (Meeting Point), Zaragoza Portillo, Zaragoza Goya and Mira-flores stations. These are: Train Estrella (departure at 10pm), Regional (leaving at 10am), Express (leaving at 8am) and City (departure at 5pm).

It is important that you book your ticket beforehand for either of the options via: http://www.renfe.com/EN/viajeros/index.html

From Adolfo Suárez Madrid-Barajas Airport (MAD) to Zaragoza by bus

There are several daily services offered by Grupo ALSA with duration between 3h 30 and 4h 15. There is approximately one bus every hour from 7am to 3am on weekends. Working days have a more reduced schedule. The departure is either from the South Station (Terminal 4 at Barajas Airport) or from the exchanger of Avenida de America, arriving to Zaragoza- Delicias Station.

You should book your ticket in advance via: http://www.alsa.es/en/

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HOW TO REACH ZARAGOZA

If you land at Barcelona-El Prat Airport (BCN)

From Barcelona-El Prat Airport (BCN) to Zaragoza by train

Departures are from Sants Station. The price of the metro from El Prat airport to Sants is 6 Euros.

AVE TRAINS: There is approximately one train every 40 minutes- 1hour from 6:00 to 21:50 with duration between 1h20 and 1h40. Stop at Zaragoza- Delicias.

REGIONAL TRAINS: There are several services during the day with duration between 1h 40 and 5h and stop at Zaragoza-Delicias Station. These are: Train Estrella (departure at 10.20pm- du-ration of 4h27), Alvia (departures at 7.30pm/12pm/2pm/3.30pm/6.40pm- duration of 2h20), Ex-press (departures at 8.47pm/3.47pm- lasts 5h), and City (departure at 3.15pm- duration of 1h 40).

It is important that you book your ticket beforehand for either of the options via: http://www.renfe.com/EN/viajeros/index.html

From Barcelona-El Prat Airport (BCN) to Zaragoza by bus

There are several daily services offered by Grupo ALSA leaving approximately every hour from 7:00 to 1:00 on weekend, from Barcelona Nord Bus Station and arriving to Zaragoza Delicias Sta-tion. Working days have a more reduced schedule.

You should book your ticket in advance via: http://www.alsa.es/en/

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PRACTICAL INFORMATION

WeatherSummer in Zaragoza is usually very hot and dry: no rain should be expected in July and tempera-tures can be well-above 30-32 ºC every day, reaching 38-40 ºC occasionally.Therefore, it is of extreme importance to drink water constantly, especially for those of you who may not be used to such high temperatures, and to protect your eyes and skin. Thus, it is highly recommended to use a potent sun lotion while wearing quality sunglasses.

Tourism in Zaragoza

Spain in general and Zaragoza in particular are very safe places for tourists, and criminality-rates remain among the lowest in Europe.However, tourists are always a target for pickpockets, above all in the most relevant places/mo-numents of the city. For that reason, we kindly ask you to always have an eye on your personal belongings.

Extra nightsMost of you will be travelling to Zaragoza through the airports of Barajas-Adolfo Suarez (Madrid) or El Prat (Barcelona), and as a consequence of that you may need to stay an extra night in any of tho-se cities before or after the session. If that is the case, we suggest you some hostels in both cities.

MadridHostal Vicky: Family-run guesthouse in Barajas. It is located just a 5-minute drive from the airport.Price: approximately 46€/night.SHS Hotel Aeropuerto: Located in the proximities of Madrid-Barajas Airport and the main highways to Madrid. A complimentary airport shuttle is available 24 hours a day.Price: approximately 37€/night.Way Hostel: Located in Tirso de Molina, just around the corner from Puerta del Sol, neuralgic cen-tre of Madrid.Price: approximately 13€/night.

BarcelonaIbis Hotel: Just 5 km from Barcelona El Prat Airport.Price: approximately 36-42€/night.Albergue Centre-Esplai: Centre-Esplai Hostel is 2 km. Away from El Prat de Llobregat Airport, with very good public transport links.Price: approximately 18€/night.

Finally, if you decide spend your extra night in Zaragoza, we would kindly ask you to contact us so that we can find you a place at the hostel which will be the accommodation during the session. This would make things way easier for everybody, as no transportation will be needed.

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RULES AND LEGAL NOTES

Visa

Citizens from the Russian Federation, Ukraine, Turkey, Albania, Belarus, Moldova, Georgia and Kosovo will, for the time being, need a visa to attend the session. If you need a letter of invitation to the session in order to obtain your visa, please contact delegates.hiber@eype.es, as soon as possible so that your invitation letter and visa can be issued on time, stating: - Your name - Your date of birth - Personal ID Number (if you have it) - Passport Number - Date of Issue (passport) - Date of Expiry (passport) - Authority (which issued your passport) - Nationality

Insurance

It is vital that all participants have their own personal travel and health care insurance. Insurance should cover at least loss of luggage, accidents, medical care, third-party liability and repatria-tion.We remind all participants who own a European Health Insurance card to bring the card with them to the session in case of an emergency which requires hospital treatment. Participants who do not have a valid European Health Insurance Card can receive the necessary information via http://ec.europa.eu/social/main.jsp?catId=559. We urge you to check those details with your in-surance company well in advance. Please also make sure to have an internationally valid health insurance and full prove of it

Medical Sheet and Consent Form

All participants will be required to complete a Medical Sheet and a (Parental) Consent Form (which will be sent to you a little later), sign it (if over 18) or have it signed by your parent or guar-dian (if under 18) and bring the original signed versions to the session.

EYP Alcohol and Drug Policy

1. Alcoholic beverages with less than 15% alcohol content will be available at the session and may be consumed by those aged 18 and above. Beverages that fall into this category are beer, wine, cider and champagne.

2. Any spirits/hard liquor, including mixed drinks, will not be available, may not be acquired from sources external to the session, and may not be consumed during the session.

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RULES AND LEGAL NOTES

3. In accordance with Spanish law, only those aged 18 and above may consume the alcoholic beverages listed in point 1. While it is legal for those who are 18 and above to purchase and con-sume spirits in Spain, session participants must not do so while the session is taking place.

4. Any participants who overindulge will be sent home at their own expense.

5. The Organising Team reserves the right to confiscate alcoholic drinks on the grounds of high alcohol content, underage drinking or overindulgence. Session participants who are not undera-ge my collect their confiscated alcoholic beverages at the end of the session.

Leaving the official programme

Managing a conference with a large number of participants requires the organisers to know whe-re you are all the times. This means that you cannot leave without the permission of an organi-ser. Even when permission has been given, you must take care to stay with an organiser at all times. Under no circumstances can you leave by yourself.

Special needs

If you have any need concerning allergies, medical treatment or handicap facilities, please send an email right away with all the relevant information to delegates.hiber@eype.es.

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ESSENTIALS

Those super-important things you always forget to bring… Once you’re here with no possibility to go back home:

Essentials

> Passport or ID card.> Printed copy of your Passport/ID card.> Visa and Consent Form signed by parents or tutor (if required).> Health insurance card and Medical Sheet.> Money in Euros .> Mobile phone (and charger.> Power plug adapter (if necessary).> Committee Work kit (all articles or research made prior to the session).

Highly advisible

> Clothes for eight days (remember the different dress codes during the session).> Towels.> Swimming clothes.> Everything needed for personal hygiene (toothbrush, soap, shampoo…).> SUNCREAM.> SUNGLASSES.> Items and food for your Eurovillage national stand.> For Euroconcert participants: instrument, music sheet, CD or USB stick with music, anything else you may need during your performance.

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NEXT STEPS

Next steps to take before getting to Zaragoza:

> General questions? Contact: delegates.hiber@eype.es

> Practical questions? Visa invitations, extra nights, special needs? Want to ask about your travelling to Zaragoza?Contact: delegates.hiber@eype.es,

> Prepare yourself academically once you have received your Topic Preparation Guide.

> Like our Facebook page and visit our web page to stay updated:

> Prepare your national food, drinks, costumes and other representative items for Eurovillage.

If you have any problems reading this document, please contact us immediately so that we can find a solution.

We’re looking forward to meet you all in lovely Zaragoza!

CONTACT US

Delegates’ Support and General QuestionsPepe Bono and Aritz Labradordelegates.hiber@eype.es

Facebook Pagewww.facebook.com/Hiber2015

Websitehiber2015.eype.es

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HIBER 20154TH INTERNATIONAL

FORUM OF EYP SPAIN