Post on 30-Jan-2023
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Ref. No.: RGUKT/NZD/E-Proc/ Food Court /ET17/2019, date: 30.09.2019
BID DOCUMENT
Open Competitive Bid (OCB)
(E-Procurement)
MAINTENANCE OF FOOD COURT ON
RENTAL BASIS
at
RGUKT - NUZVID
Proprietary & Confidential
RAJIV GANDHI UNIVERSITY OF KNOWLEDGE TECHNOLOGIES
RGUKT- Nuzvid, Nuzvid (M.D.), Krishna District
Andhra Pradesh- 521202
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LEASING OUT OF SPACE FOR RUNNING FOOD COURT
Bid Document fee (Non refundable) Rs. 15,000/- (By way of DD from any Scheduled Bank in favor of Director, RGUIIIT, Nuzvid, payable at Nuzvid) (Non refundable)
Bid Documents Downloading Start date 30.09.2019
Bid Document Downloading End Date 21.10.2019 till 05.00 PM
Last date for uploading of online documents 21.10.2019 at 05:30 PM.
Last date for submission of the Hardcopies
22.10.2019 at 4:00 PM, The Administrative Officer,
RGUKT- Nuzvid, RGUKT, Nuzvid, Krishna Dist –
521202
Pre-qualification & Technical Bid opening
date/time 23.10.2019 at 10:00 AM
Price Bid opening date/time 23.10.2019 at 3:30 P M
Contact person Administrative Officer (i/c), RGUKT - Nuzvid
Note: The dates stipulated above are firm and under no circumstances they will be
relaxed unless extended by an official notification or happen to be Public Holidays.
For the assistance in the online submission issues, the bidder may contact the help
desk of M/s. VUPADHI (https://tender.apeprocurement.gov.in ) at their e-mail
address: contact@vupadhi.com , Phone: 08645-246370/71/72/73/74.
CLARIFICATIONS:
i. Queries if any can be made through e-mail only on ao@rguktn.ac.in,
procurement@rguktn.ac.in on or before 10.10.2019. Queries received via
any mode other than e-mail id mentioned above will not be entertained. The
queries should only be sent in following format on the official letter head of
the company.
S.
No.
Page No.
(Tender
Ref.)
Clause
(Tender
Ref.)
Descriptio
n (Tender
Ref.)
Query
ii. The addendum/corrigendum if any shall be published on RGUKT – Nuzvid
website i.e. www.rguktn.ac.in as well as on e-procurement platform
https://tender.apeprocurement.gov.in.
iii. The Bidders are requested to submit the bids after issue of clarifications duly
considering the changes made if any. Bidders are totally responsible for
incorporating/complying the changes/ amendments made by RGUKT-Nuzvid
Institute.
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SECTION - I
INVITATION FOR BIDS
Ref. No.: RGUKT/NZD/E-Proc/ Food Court /ET17/2019, date: 11.09.2019
Subject: MAINTENANCE OF FOOD COURT ON RENTAL BASIS AT RGUKT
NUZVID INSTITUTE
Sir/Madam, 1) Bids are invited on the e-procurement platform from branded, reputed,
experienced and financially sound Food Agencies/Canteen Services, preferably
from the vendors those who are having current similar type of operations in
metro cities/cities and for running Food Outlets at RGUKT Nuzvid Institute
(Krishna Dist). The details of bidding conditions and other terms can be
downloaded from the electronic procurement platform and the bidders have to
register on the e procurement market place of Government of Andhra
Pradesh i.e. http://tender.apeprocurement.gov.in .
2) The Tenderers shall be required to submit the Earnest Money Deposit
(EMD) for an amount of Rs.2,00,000/- (Rupees Two Lakhs only) which
is refundable and a non-refundable tender fee for an amount of
Rs.15,000/- (Rupees Fifteen Thousand only) by way of demand drafts
only. The demand drafts shall be drawn in favour of “Director, RGUIIIT”
payable at Nuzvid. The demand drafts for earnest money deposit &
tender fee must be enclosed in the envelope containing the technical
bid.
3) At any time prior to the deadline of submission of bid, Institute for any reason,
whether at its own initiative or in response of a clarification requested by a
prospective tenderer, modify the tender by amendment and it will be published
on the website and as well as E-Procurement platform.
4) The tenderers are requested to read the tender document carefully to ensure to
compliance with all the instructions herein. Non-compliance of the instructions
contained in this document may disqualify the tenderer from the tendering
exercise.
5) In the event of the due date of receipt and opening of the tender being declared
as a holiday for the Institute, then due date of receipt / opening of the tender
will be the next working day at the same time.
6) The Institute reserves the right to select certain items in a single or multiple
units and reject the others or all as mentioned in the schedule and to revise or
alter the specifications before acceptance of any tender and accept or reject any
or all tenders, wholly or partly or close the tender without assigning any reason
whatsoever.
7) RGUKT- Nuzvid Institute will not accept the tenders from blacklisted companies
or undependable Suppliers whose past performance with RGUKT Nuzvid was
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found poor and also against whom there have been adverse reports of Poor
Service, as defined in the other parts of the Bidding document.
8) The bidders need to scan and upload the required documents as per the Check
list given. Such uploaded documents pertaining to technical bid need to be
attached to the tender while submitting the bids online. The Self attested
copies of all these uploaded documents of technical bid, signed
undertaking of tenderer should be submitted offline to The
Administrative Officer, RGUKT Nuzvid by 22.10.2019 by 04:00 PM.
RGUKT Nuzvid will consider only the bids submitted through online
NOTE:
After uploading the documents, the copies of the uploaded technical bid
documents along with original Demand Drafts in respect of EMD and Tender
document fee have to be submitted. Physical submission of price bids will
not be entertained.
For any clarification and further details on the above tender please contact
Telephone No: 9490159933,
Sd/-
Administrative Officer (i/c)
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SECTION-II
STATEMENT OF IMPORTANT LIMITS/VALUES RELATED TO BID
S. No Item Description
1. Name of the work
RGUKT Nuzvid (hereinafter referred to as the
“Institute”), an Educational Institute, invites sealed tender(s) for Maintenance of Food court on rental basis at RGUKT - Nuzvid for the Fraternity of RGUKT Nuzvid as per the tender document. The bidder shall
provide the required items to the Institute Fraternity, and the items should be available as per Institute norms at a reasonable or fixed price, best quality and right quantity.
2.
EMD
Rs.2,00,000/- (Rupees Two Lakhs only) (by way of
Demand Draft from any Nationalized Bank in favor of “The Director, RGUIIIT”, payable at SBI, Nuzvid or by way of Demand Draft from any Nationalized/Scheduled Bank (No interest will be payable).
3. Bid Validity Period 180 days from the date of opening of commercial bid
4. EMD Validity Period 90days from the date of opening of commercial bid
5. Contract Agreement Period
The contract period will be initially for period of One
Year, extendable on satisfactory performance and
mutual consent on the same terms and conditions on
Quarterly/half yearly basis subjected to a period of
another One year. The decision of RGUKT Nuzvid is
final in this regard.
6. Participation in Tenders
Those whoever secured Mess tenders, they are
not eligible/entitled to participating in
Canteen/Food Court/Shop Tenders in RGUKT
Nuzvid. Those whoever secured Food Canteen
tender, they are not eligible/entitled to
participating in Mess Tenders in RGUKT Nuzvid.
7. Period for furnishing
performance Security
Within 10 days from date of receipt of Letter of
Intent.
8. Performance security value
4 months advance rent as Security Deposit (No
interest will be payable). In the form of Demand Draft only.
9. Period for signing the order of acceptance
Within 7 days from date of receipt of notification of
award
10. Monthly Rent Monthly rent shall be quoted by the Tenderer subject to a minimum of Rs.50,000/- per month.
11. GST GST @ 18% or at applicable rate payable on the
monthly rent fees to be borne by the occupant
12. Periodicity of payment
Rent Fee together with allied charges (Electricity and
water charges) shall be payable on or before 5th of
Every subsequent month. Incase delay of the
payment of the rent, penalty charges will be levied
i.e. Rs.100 per day.
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13. Water Charges
Raw and drinking water supplied to the Food Court
will be charged as per Institute norms. Water
charges for actual consumption should be paid in
addition to the license/rent fee.
14. Electricity Charges
Electricity charges will be levied on the contractor as
per APSPDCL rates. Any increase in rates proposed
by APSPDCL will have to be borne by the occupant.
15. Procedure for Bid Submission
• Bids shall be submitted online on
http://tender.apeprocurement.gov.in platform.
• The participating bidders in the tender should register themselves free of cost one-procurement platform in the website http://tender.apeprocurement.gov.in
• Bidders can log-in to e-procurement platform in secure mode only by signing with the Digital certificates.
• The bidders who are desirous o f p a r t i c i p a t i ng in e- procurement shall submit their technical bids, price bids as per the standard formats available at thee-marketplace.
• The bidders should scan and upload the respective documents in Pre-
Qualification/Technical bid documentation including EMD. The bidders shall sign on all the statements, documents, certificates, uploaded by them, owning responsibility for their correctness/authenticity.
• The hardcopies of all the uploaded Technical documents should be self attested.
16.
Other conditions
1. The Documents that are uploaded online on
e- market place will only be considered for Bid
Evaluation.
2. After uploading the documents, the
copies of the uploaded technical bid documents
along with original Demand Drafts/BG in respect
of EMD, Bid Security and Tender processing
fees (DD) have to be submitted to the “The
Administrative Officer, RGUKT Nuzvid,
Krishna (Dist), A.P.-521201”, by 04:00 P.M
on 22-10-2018
3. RGUKT Nuzvid will not hold any risk and
responsibility regarding non-visibility of the
scanned and uploaded documents.
4. The RGUKT Nuzvid shall not hold any responsibility on account of postal delay.
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5. Failure to furnish any of the uploaded
documents, certificates will be entitled in
rejection of the bid. Similarly, if any of the
certificates, documents, etc., furnished by the
Bidders are found to be false/fabricated/bogus,
the bidder will be disqualified, blacklisted and
action will be initiated as deemed fit and the Bid
Security will be forfeited.
6. The rates should be quote do online only.
7. The financial bids of the Service Providers, who
qualified the technical bid, shall only be
opened.
17.
Termination of contract
In the event of any breach and / or failure on the
part of the Agency/Contractor to comply with the
said terms & conditions of the contract, the contract
will be terminated forthwith. RGUKT Nuzvid also
reserves the right to cancel/suspend the contractual
period for any reason whatsoever without assigning
any reason and no liability shall be incurred by
RGUKT Nuzvid in the event of the aforesaid
cancellation/suspension. However, under the
normal circumstances the RGUKT Nuzvid will give
15 days’ notice before the said
cancellation/suspension. In addition if the contract
is cancelled, the security deposit will be en-cashed
and forfeited.
18.
Placing work order
1. The Institute will place work order on identified
successful bidder. The decision of RGUKT Nuzvid
is final in this regard.
2. Institute is also reserves the right to reject only
or all the tenders or accepts them in part or
rejects the highest tender without assigning any
reason thereof. Institute authorities reserve the
right to relax or tighten the conditions/norms
given in the tender documents.
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SECTION III
TENDER SCHEDULE
1. PREAMBLE:
The Rajiv Gandhi University of Knowledge Technologies (RGUKT), Nuzvid invites
E-tenders from the eligible bidders to establishing & operating food court at
RGUKT Nuzvid premises. Rajiv Gandhi University of Knowledge Technologies
(RGUKT-AP), RGUKT - Nuzvid, is a fully residential Institute having around 7000
students on rolls.
2. Facilities:
RGUKT Nuzvid Food Court has earmarked 8550 sq.ft. (Carpet Area) of space, as
is where condition for carrying out fit-out works by the Food Court Operator and
Operating Food Court with required fit-outs, Furniture, Kitchen Equipments,
Utilities, Services, Dining Table, Chairs, etc. as per the requirements, at the cost
of the Food Court Operator.
3. Operations:
The new food court operator has to establish the complete facilities. Therefore, it
is the responsibility and scope of new food court operator for revising the lay out
in order to suit his/her new business plan for Food Items, Food Outlets etc. as
per their requirements with prior approval of concerned RGUKT Nuzvid
authorities, if necessary and accordingly new food court operator has to establish
all infrastructure facilities at his cost for serving foods including Vegetarian, Non-
vegetarian foods, Coffee Shop, etc. The successful bidder will be responsible to
operate the Food Court at his cost and free to add equipments / facilities as
deemed necessary with prior approval of concerned RGUKT Nuzvid authorities.
4. Qualifying Requirements/Eligibility Criteria:
4.1. This bid is open to all firms registered in Andhra Pradesh who are eligible to
do business under relevant State government laws as in force at the time of
bidding, subject to meeting the prequalification criterion.
4.2. The firm must have valid FSSAI/ food license certificate.
4.3. The annual average turnover of services provided by the bidder for similar
services/subject material should not be less than Rs.1 crore each year during
the last three years as per their audit books of accounts/Tax Returns.
Certified by the Chartered Accountant. (Turnover should be reflected in
26AS)
4.4. GST returns forms for period (2018-19, 2019 - August, 2019).
4.5. Income Tax returns forms for the period of 2016-17, 2017-18, and 2018-19
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4.6. The Agency shall have at least Two Year experience of providing cafeteria
services/Food Venture/ restaurant/ etc., in Govt. / Semi Govt. Organization /
Organizations / autonomous bodies / Educational Institutions /shopping mall
corporate/corporate Institutes/ Autonomous bodies.
4.7. List of the present running contract with reputed organization/public and
private educational Institution corporate /leading shopping malls should be
provided with the bid.
4.8. Copy of Registration of the Shop/Agency / Firm / Company issued by
concerned authority of the State Shops and Commercial Establishment Act is
must wherever applicable;
4.9. Copy of certificate registration with PAN, GST, PF, ESI, FSSAI and Labor
License registration certificate with valid date.
4.10. A firm having any suit/criminal case pending against its proprietor or any
of its employees or having been earlier convicted for violation of
PF/ESI/Minimum Wages Act or any other laws in force shall also not be
eligible.
4.11. The bidder must have labor license for 25 persons.
4.12. Bidder should not be black listed/debarred by the Institute or any other
agency for a period of one year from the last date of submission of this
tender. Declaration regarding blacklisting/debarring.
4.13. The bidder should submit the copy of work orders/Agreements along with
the relevant satisfactory performance and no dues certificates for the
work/service rendered from the same organization.
The Administrative Officer, RGUKT-Nuzvid reserves the right to issue instructions
/ modifications at any point of time before award of contract.
5. PERIOD OF CONTRACT:
The contract period will be initially for a period of One Year, extendable on
satisfactory performance and mutual consent on the same terms and conditions
on Quarterly/ half yearly basis subjected to a period of another One year. The
RGUKT-Nuzvid’s decision is final and binding in this regard.
6. PLACE OF WORK AND VISIT TO SITE:
The interested parties may inspect the premises before submission of bids for
having first hand information on the available infrastructure and facilities and for
the improvement works to be carried out by the successful bidder. Bidder shall
acquaint with local site conditions, nature and requirement of work, present
conditions of Premises/fittings/fixtures etc., and make assessment of labour and
material, etc. required before quoting for the Tender.
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7. Tender Fee:
Non-refundable amount of Rs. 15,000/- (Rupees Fifteen thousand only) inclusive
of all taxes to be submitted along with the tender, The DD should be drawn in
favor of “ The Director, RGUIIIT Nuzvid” payable at Nuzvid.
8. Earnest Money Deposit (EMD):
The bidder shall be required to submit the Earnest Money Deposit (EMD) for
an amount of Rs. 2,00,000/- (Rupees Two Lakhs only) which is refundable by
way of demand draft.
The demand drafts shall be drawn in favor of “The Director, RGUIIIT Nuzvid”
payable at Nuzvid.
The EMD amount will not carry any interest.
EMD is not exempted to any Organizations/ Institutions/ Communities etc.,
Society/ Voluntary entities.
The Earnest Money Deposit of the tenderer, whose tender has been
accepted, will be returned on the submission of the performance security,
and for unsuccessful bidder(s) it would be returned after award of the
contract.
Earnest money deposit of the successful tenderer shall be forfeited, if it
refuses or neglects to execute the order or fails to furnish the required
performance security within the time frame as specified by the Institute.
After the award of the contract to the successful tenderer, the earnest money
deposit of the unsuccessful tenderer(s) will be refunded within 30 days.
Institute reserves the right to reject any one or all the Tenders received
without assigning any reason. No correspondence in respect of the decisions
arrived by the tender committee will be entertained.
9. Performance Security:
The successful bidder will have to deposit 4 months advance rent in the form
of DD in favor of The Director, RGUIIIT Nuzvid payable at Nuzvid.
The successful bidder will have to deposit the Performance Security and
commence the work within 15 days of acceptance of LoI otherwise the
contract may be cancelled and EMD will be forfeited.
No interest will be paid on the Performance Security deposited / remitted.
10. METHOD OF SUBMISSION & EVALUATION PROCEDURE:
10.1. Bids shall be submitted online on http://tender.apeprocurement.gov.in
Platform.
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10.2. The participating bidders in the tender should register themselves free of
cost on e-procurement platform in the website
http://tender.apeprocurement.gov.in
10.3. Bidders can log-in to e-procurement platform in secure mode only by signing
with the Digital certificates.
10.4. The bidders who are desirous of participating in e- procurement shall submit
their technical bids, price bids as per the standard formats available at the
e-market place.
10.5. The bidders shall sign on all the statements, documents certificates
uploaded by them, owning responsibility for their correctness/authenticity.
10.6. The bidders should scan and upload the respective documents in Technical
Documentation as per the check list.
10.7. After uploading the documents, the copies of the uploaded technical
bid documents along with original Demand Drafts in respect of Bid Security
and Bid document fee are to be submitted by the bidder to the “The
Administrative Officer, RGUKT-Nuzvid ”, by 04:00PM on 22.10.2019.
10.8. Failure to furnish any of the uploaded documents, certificates, will entitled
in rejection of the bid. The RGUKT-Nuzvid shall not hold any risk on account
of postal delay. Similarly, if any of the certificates, documents, etc.,
furnished by the Bidder are found to be false /fabricated /bogus, the bidder
will be disqualified, blacklisted, action will be initiated as deemed fit and the
EMD will be forfeited.
10.9. RGUKT-Nuzvid will not hold any risk and responsibility regulating non-
visibility of the scanned and uploaded documents.
10.10. The Documents that are uploaded online on e-market place will only be
considered for Bid Evaluation.
10.11. The hard copies of all the uploaded Technical documents should be self –
attested with seal.
10.12. The rates should be quoted online only.
10.13. The Institute will open financial bids only from the technically
qualified bidders and who submits the highest rate rent per month
shall be declared as Successful bidder (H1) and communication to
that effect shall be made subject to approval and as decided by the
Competent Authority.
10.14. In case of a tie between eligible bidders where the Highest rent fee
is quoted by two or more of the bidders, RGUKT Nuzvid will break
the tie by inviting fresh commercial bids from the bidders. In such
an event of a tie, where new commercial bids are received, the
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earlier commercial bids shall stand cancelled and the upset rent fee
for the new commercial bids shall be the Highest rent Fee quoted by
the bidders in the earlier commercial bid. The Bidder quoting the
highest rent fee will be selected for award of the License.
10.15. The Administrative Officer, RGUKT-Nuzvid reserves the right to accept or
reject any / or all the tenders without assigning any reasons whatsoever.
The Administrative Officer, RGUKT-Nuzvid also reserves the right to cancel
the selection process for award of the contract at any time. The decision of
the Director, RGUKT-Nuzvid is final and binding.
11. INSTRUCTIONS TO BIDDERS:-
12.1 Tenders with over writings, alterations etc., will not be admitted unless
they are attested by the bidder. Where there is a discrepancy between the
amount (Rupees) in figures and words, the price, which is least of the two,
will prevail.
12.2 Those whoever secured Mess tenders, they are not eligible/entitled
to participating in Canteen/Food Court/Shop Tenders in RGUKT
Nuzvid.
12.3 Those whoever secured Food Canteen tender, they are not
eligible/entitled to participating in Mess Tenders in RGUKT Nuzvid.
12.4 Bid should be strictly in conformity with the Terms and Conditions
mentioned in the tender schedule.
12.5 At any time prior to date of submission of tender, Tender Inviting Authority
may, for any reason, or decision, modify the terms & conditions of the
tender document by a corrigendum displayed on the website of RGUKT-
Nuzvid as well as E-procurement Website (www.rguktn.ac.in and
http://tender.apeprocurement.gov.in ). In order to provide reasonable time
to take the amendment into account in preparing their bid, Tender Inviting
Authority may or may not, at his discretion, extend the date and time for
submission of tenders.
12.6 Tenders received without Tender processing Fee and EMD will not be
considered at all.
12.7 Bidders are expected to examine all the terms and instructions mentioned
in the tender schedule and prepare their proposals accordingly. Failure to
provide all requisite information will be at the bidders’ own risk and may
result in the rejection of the tender.
12.8 All assertions made in connection with the tender are to be supported /
substantiated by relevant documents. The Administrative Officer, RGUKT-
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Nuzvid reserves the right to verify the credentials of the bidder as per the
eligibility criteria.
12.9 The Administrative Officer, RGUKT-Nuzvid will notify the bidder whose
tender has been accepted.
12.10 The successful bidder shall execute an agreement with RGUKT-Nuzvid on
Non-judicial stamp paper worth Rs.100.00 agreeing to all the conditions of
the contract within one week upon intimation of acceptance of Tender. The
successful bidder has to submit performance security deposit after taking
Letter of Intent but before having contract agreement. Failure on enter
into an agreement within the stipulated time will result in forfeiture of the
EMD.
12.11 RGUKT Nuzvid reserves the right to change any or all of the provisions of
this Tender Document. Such change would be intimated to all the parties
procuring this Tender Document.
12.12 RGUKT Nuzvid reserves the right to reject any or all of the Bids submitted
in response to this Tender at any stage without assigning any reasons
whatsoever.
12.13 RGUKT Nuzvid reserves the right to change any or all of the provisions of
this Tender Document. Such change would be intimated to all the parties
procuring this Tender Document.
12.14 RGUKT Nuzvid reserves the right to change, modify, add to or alter the
Bidding process including inclusion of additional evaluation criteria for
further short listing of Bidders at later stages. Any change in the Bidding
process shall be intimated to all the parties concerned.
12.15 Mere submission of information does not entitle the Bidders to meet the
eligibility criteria. RGUKT Nuzvid reserves the right to vet and verify any or
all the information submitted by the Bidder.
12.16 If any claim made or information provided by the Bidder in the Bid or any
information provided by the Bidder in response to any subsequent query or
clarification by RGUKT Nuzvid, is found to be incorrect or is a material
miss-representation of the facts, the Bid will be liable for rejection. Mere
clerical error or bonafide mistake may be treated as an exception at the
sole discretion of RGUKT Nuzvid, provided RGUKT Nuzvid is adequately
satisfied about the nature of the error or mistake.
12.17 Bidder shall be responsible for all costs associated with the preparation of
the Bid. RGUKT Nuzvid shall not be responsible in any way for such costs
regardless of the conduct or outcome of this Bidding process.
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12.18 The final acceptance of the tender would be entirely vested with RGUKT
Nuzvid who reserves the right to accept or reject any tender, without
assigning any reason whatsoever. There is no obligation on the part of
RGUKT Nuzvid to communicate in any way with rejected Bidders. After
acceptance of the tender by RGUKT Nuzvid, the Bidder shall have no right
to withdraw his tender or claim Lower price. For each category of pre-
qualification criteria, the documentary evidence is to be produced duly
attested by the bidder, serially numbered and enclosed with the technical
bids. If documentary proof is not enclosed for any / all criteria the Tender
is liable for rejection.
12.19 RGUKT Nuzvid accorded permission of selling food items (such as puffs,
cool drinks etc) in different outlets of the Institute (Hostels, Academic
premises, etc). It is the onus of the Food court vendor to face this fair
competition.
12. GENERAL TERMS & CONDITIONS
12.1. No tenderer will be allowed to withdraw after submission of the tenders
within the bid validity period. In such cases, the EMD submitted by the
Agency would stand forfeited.
12.2. Those whoever secured Mess tenders, they are not
eligible/entitled to participating in Canteen/Food Court/Shop
Tenders in RGUKT Nuzvid.
12.3. Those whoever secured Food Canteen tender, they are not
eligible/entitled to participating in Mess Tenders in RGUKT
Nuzvid.
12.4. All the Technical Bid and Financial will be scrutinized, by the evaluation
committee constituted by the Director, RGUKT Nuzvid to check all
relevant documents for their authenticity and technical evaluation.
12.5. Each page of the tender documents and papers submitted along with,
should be numbered, signed and stamped by the authorized signatory in
acceptance of the terms and conditions laid down by the RGUKT Nuzvid.
12.6. Intending tenderer’s are advised to inspect and examine the site and its
surroundings and satisfy themselves before submitting their tenders.
The nature of the site, the means of access to the site, and in general
shall themselves obtain all necessary information as to risks,
contingencies and other circumstance which may influence or effect their
tender. A bidder shall be deemed to have full knowledge of the site
whether he inspects it or not and no extra charges consequent on any
misunderstanding or otherwise shall be allowed. Submission of tender
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by a tenderer implies that he has read this notice and all other contract
documents has made himself aware of the scope and specifications of
the work to be done.
12.7. The Director, RGUKT Nuzvid reserves the right to reject all or any tender
in whole, or in part, without assigning any reasons thereof.
12.8. The contractor shall take at his own cost, if required, necessary
insurance cover in respect of staff and other personnel to be employed
or engaged by him in connection with the afore mentioned services to
RGUKT Nuzvid and shall indemnify RGUKT Nuzvid against all acts of
omissions, fault, breaches and or any claim or demand, loss injury and
expenses to which RGUKT Nuzvid may be party or involved as a result of
the contractor failure to comply and of the obligation under the relevant
act law which the contractor is to follow.
12.9. The timings and working days of the canteen will be regulated by the
Institute.
12.10. The contractor shall display the list of items & rates in the premises.
12.11. The food court and surrounding area should be kept neat & clean and
free of unhygienic conditions.
12.12. The responsibility of maintaining the cleanliness and hygienic condition
of the food court will be of the contractor, at his own cost. In case of
violation of this condition, the Institute may have the right to impose a
fine and the contract may be cancelled by giving a week’s notice to
vacate the premises.
12.13. The bearer / staff (not below the age of 18 years) employed by the
contractor shall have to be medically fit, neat and clean. The contractor
shall not employ children as prohibited under the law / rules /
regulations.
12.14. The contractor will make his own arrangement for cooking gas, crockery,
cutlery, glasses and other kitchen equipment. Disposable good quality
paper made items for tea etc. shall be allowed but not of plastic
material.
12.15. The contractor shall be responsible for ensuring safety and maintenance
of all the equipment/fixtures installed/provided by the Institute, during
the entire period of the contract. If any damage/loss of
equipment/fixtures found then the same will be recovered from the
contractor. The contractor shall take adequate fire pre-cautions.
12.16. The contractor shall maintain the Institute premises in good condition
and shall not cause any damage thereto. If any damage is caused to the
Page 16 of 37
premises by the contractor or his workers, employees or agents the
same shall be rectified by the contractor at his own cost either by
rectifying the damage or by paying the compensation as may be
determined by the Institute.
12.17. The successful tenderer shall not sub-let the premises either in whole or
in part. The premises shall not be used for residential purposes even for
the staff employed by the contractor. No additions or alterations of the
premises will be made without permission of the Institute. No bathing
and washing of clothes etc. will be allowed in the canteen.
12.18. The contractor and his employees would be governed by the discipline
rules as may be laid down by the Institute while they are in the RGUKT
Nuzvid Campus.
12.19. The Institute will provide basic infrastructure, electricity, and water for
cooking & washing purposes. The utility charges for these services such
as electricity, water, etc. will be charged separately.
12.20. Quality of food/services provided will be inspected /checked from time to
time and if found unsatisfactory the contract may be cancelled at any
time by the Institute with/ without furnishing any notice. The Institute
reserves the right to impose a fine, if deemed necessary.
12.21. Institute will open financial bids only from the technically
qualified bidders and who submits the highest rate rent per
month shall be declared as Successful bidder (H1) and
communication to that effect shall be made subject to approval
and as decided by the Competent Authority.
12.22. The conduct/characters/antecedents and proper bonafide of the workers
in the Food Court shall be the sole responsibility of the contractor.
However, the contractor should provide the necessary details of all its
employees (permanent, temporary, casual) to the Institute. All the
employees should be police verified and copy of PVC to be submitted to
the Institute.
12.23. The contractor will use only the commercial cylinder and ISI marked gas
stove for the purpose of cooking.
12.24. Police verification and worker’s identity cards will be compulsory before
starting the food court. Employees will be in proper uniform provided by
the contractor, medically found fit, hygienically suitable, nails trimmed,
haircut and shave taken.
12.25. Electronic billing machine for token /billing system is necessary.
Page 17 of 37
12.26. The bidder shall be required to display the price list of all the food
articles, soft drinks, tea, coffee and juice sold in the food court. The
prices of the items sold in food court shall not be more than the local
market rate and shall be reviewed by the committee of RGUKT Nuzvid
officials on regular basis. The approved rate list shall be displayed at
proper location within the food court surroundings areas by the bidders.
12.27. Bidders shall not sell any cigarette, bidi, pan, alcohol, in such banned
item (in educational institution) etc. in the food court and in the RGUKT
Nuzvid premises, if anyone is found indulged in these business the
person shall be asked to leave the campus immediately and the bidders
shall be liable to lose the contract for breach of this condition.
12.28. As regards quality of materials and preparation, the bidders shall ensure
that: (a) Food ingredients, additives and materials must be of best
quality available in the market, (b) Vegetables, bread, fruits and other
such perishable items should be purchased fresh from the market on
daily basis, (c) the Tenderer shall take meticulous care to provide clean
and quality food in all preparations. The authorized officials of RGUKT
Nuzvid shall have free access to inspect the kitchen, service counters
and dining hall at any time on any working day, and (d) waste and
garbage disposal must be done twice a day on regular basis.
12.29. The bidder shall ensure that the staff engaged by him observes safety
precautions and security regulations at the campus.
12.30. The bidder shall not utilize the premises and facilities of the Institute to
any other client, other than RGUKT Nuzvid community.
12.31. The bidder shall not keep the food court closed without prior permission
from the RGUKT Nuzvid authority. Any such incident shall be treated as
breach of contract and suitable action including penalty shall be taken
for the same by RGUKT Nuzvid, as it may deem fit.
12.32. The bidder shall bring their own tools, cookers, hot boxes, steam boxes,
trolleys, equipment, utensils, plates, jugs, etc., in sufficient quantity as
needed to maintain the food court.
12.33. Any attempt at negotiation direct or indirect on the part of the bidder
with the authority to whom he has submitted the tender or the authority
who is competent finally to accept it after he has submitted his tender or
any endeavor to secure any interest for an actual or prospective
tenderer or to influence by any means the acceptance of a particular
tender will render the tender liable to exclusion from consideration.
Page 18 of 37
13. Legal Terms & Conditions:
13.1. The Tenderer and his staff shall abide by various rules and regulations of
RGUKT Nuzvid as prevalent from time to time.
13.2. The Tenderer shall comply with all existing labour legislations and Acts,
Provisions, such as Contract Labour Regulation Act, Workmen’s’
Compensation Act, Minimum Wages Act, Payment of Wages Act, Provident
Fund Act, ESI Act, etc. For any lapse or breach on the part of the Tenderer
in respect of non-compliance of any Labour legislation in force during the
validity of the contract, the Tenderer would be fully responsible.
13.3. The Tenderer shall undertake that any act of omission or commission
including theft, by his staff shall be his sole responsibility and further that
he would compensate the Institute immediately, any loss or damage or
theft occurring on account of his staff individually or collectively.
13.4. RGUKT Nuzvid would have the right to terminate the contract without
notice before the expiry of the term, in case the work performance is not
up to the standard, or in case there is any violation of RGUKT Nuzvid rules
& regulations, or if there is any lapse in compliance of any labour
legislation, or if there is any incident of indiscipline on the part of the
Tenderer or his staff. The decision of RGUKT Nuzvid management in this
regard would be final and binding on the Tenderer. In such an event,
RGUKT Nuzvid shall have the right to engage any other tenderer to carry
out the task.
13.5. The Tenderer and his staff shall comply with all instructions and directions
of the RGUKT Nuzvid authorities given from time to time. In the event of
any emergent situation, the staff of the Tenderer shall comply with
instructions given by the RGUKT Nuzvid authorities, without waiting for
confirmation by the Tenderer.
13.6. All the workers engaged by the Tenderer for carrying out tasks under this
contract, shall be deemed to be the employees of the Tenderer only. The
tenderer shall be solely responsible for their wages, fringe benefits,
conduct, duty roster, leave-records, relievers, etc. The tenderer shall also
provide its Workers photo-identity cards which shall be checked by the
RGUKT Nuzvid, as and when necessary.
13.7. The Successful vendor shall maintain a complaint/suggestion book in a
prominent place in the premises and in such a way that it is easily
accessible to any person who wishes to record any complaint and the said
book shall be open for inspection by the concerned officer of RGUKT
Nuzvid.
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13.8. The Contractor shall maintain and provide all necessary documentation,
registers and records in connection with the performance of Food court and
other related documents including for complying with any statutory
requirements and provisions of applicable laws.
13.9. Noncompliance of any terms and conditions enumerated in the contract
shall be treated as breach of contract.
13.10. The contractor shall ensure that the person deployed are disciplined and
conduct in office premises, be best suitable and is entailed on enforce in
prohibition of consumption of alcoholic drinks, paan, smoking, loitering
without work and engaging in gambling, or any immoral act.
13.11. No accommodation shall be provided to shopkeeper or their employee in
the campus. Likewise, no person related to shop, will be allowed to stay in
the campus after closing of shop.
13.12. Use of polythene: All the shopkeepers shall submit an undertaking for
not using the polythene covers which are banned by the State / Central
Governments or any other agency.
13.13. Bio waste management should be in a proper way by following the waste
management policy of the Institute. The premises and surroundings of
the space shall be kept clean and tidy condition by keeping dustbins at
appropriate places and are subject to inspection by the officials of the
licensor and the Municipal Authorities. Noncompliance will attract
imposing of penalty up to Rs.1000/- on each occasion. Plastic Bags will
be totally prohibited inside the Campus.
13.14. Dispute Settlement: - All disputes and differences of any kind
whatsoever arising out of or in connection with the contract, whether
during or after completion of contract will be settled amicably in a spirit
of co – operation and the RGUKT-Nuzvid’s decision shall be final on all
such matters and shall be binding on the Bidder.
13.15. Payment Terms: The bidder shall charge for any product from the
buyer at prescribed rates in cash/or through the POS machine. Institute
encourage digital payment system in the campus. Such charges should
be collected by the bidder directly, and the Institute shall not be
responsible for the same.
13.16. Subletting of Work: The firm shall not assign or sublet the work/job or
any part of it to any other person or party. The tender is not
transferable. Only one tender shall be submitted by one tenderer.
13.17. Breach of Terms and Conditions: In case of breach of any terms and
conditions as mentioned above, the Competent Authority, will have the
Page 20 of 37
right to cancel the work order/ job without assigning any reason thereof
and nothing will be payable by RGUKT Nuzvid in that event the security
deposit shall also stands forfeited.
13.18. The RGUKT Nuzvid, reserves the right to review the performance of the
firm every three months or whenever a need arises, and also to
terminate the contract at any point of time during the currency of the
contract in case of performance and the service rendered by the contract
firm is found to be unsatisfactory. The decision of the competent
authority shall be binding on the contract firm. The RGUKT Nuzvid
further reserves the right to renew the contract the such period(s) as it
may deem necessary, taking into account the satisfactory performance
of the firm during the currency of the contract.
13.19. In case of pecuniary and material loss suffered by the Institute on
account of negligence attributable to the Contractor or his employees,
the RGUKT Nuzvid will have the right to forfeit the Security Deposit falls
short or found to be insufficient to the loss thus incurred by the
Institute, the balance, as may be necessary shall be recovered from the
contractual charges due to the contractor's firm. All disputes arising out
of or in connection with the contract shall be settled by the sole
arbitration of the competent authority in this behalf.
13.20. The standard of sanitation will always be up to the satisfaction of the
authorized representative or the officer-in-charge whose decision in this
regard shall be final and binding on the contractor.
13.21. The contractor shall supply to his workers all gadgets/articles required
for safety purposes. He may also maintain a First Aid Box to meet any
emergency situation in respect of staff deputed by him.
13.22. The work shall be carried out satisfactorily as per the directions of the
competent authority of the RGUKT Nuzvid. The Director RGUKT Nuzvid
reserves the right to impose a monetary penalty not exceeding 10% of
the monthly contractual charges of the respective item, if he/she notices
or it is brought to his/her notice any unsatisfactory cleaning, non-
wearing of uniforms etc. by the employees deputed by the contractor
firm.
13.23. The food court and surrounding area should be kept neat & clean and
free of unhygienic conditions.
13.24. The timings and working days of the canteen will be regulated by the
Institute.
13.25. Conditional bid will be treated as unresponsive and it may be rejected.
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14. Applicable Law:
14.1. The contract shall be governed by the laws and procedures established by
Govt. of India, within the framework of applicable legislation and
enactment made from time to time concerning such Commercial dealings
/ processing.
14.2. Any disputes are subject to exclusive jurisdiction of Competent Court and
Forum in Vijayawada, Andhra Pradesh, India only.
14.3. All disputes and differences of any kind whatsoever arising out of or in
connection with the contract, whether during or after completion of
contract will be settled amicably and the Director, RGUKT Nuzvid decision
shall be final on all such matters and shall be binding on the Bidder
15. Hygiene & Other Standards for the staff provided by the Contractor:
15.1. The contractor shall be responsible for behavior and conduct of his
workers. No workman with doubtful integrity of having bad record shall
be engaged by the contractor.
15.2. The employees should be in proper uniform at the time of work. The
uniform provided to the workers by the contractor should be different
and distinguish from other categories of the Institute staff with name
plate & badges.
15.3. The employees should be presentable in appearance i.e. well cut and
groomed hair, properly combed, neat shaved etc.
15.4. Contractor/service provider shall get medical examination of the staff
deployed to ensure that they are free from any contagious diseases
and/or are fit for discharge of duties as are assigned to him/her.
Medical certificate every six months shall be provided starting from the
date of start of work.
15.5. The Contractor shall provide its staff, a minimum of two sets of
uniforms. The employees shall also display a photo identity card on
their person clipped to the shirt at all times.
15.6. The RGUKT Nuzvid reserves the right to suitably increase/reduce the
scope of work put to this tender. In case of any ambiguity in the
interpretation of any of the clauses in tender document or the contract
document, interpretation of the Clauses by RGUKT Nuzvid is final.
16. Force Majeure:
16.1. Neither party shall be deemed to be in breach of this agreement if
failure to comply with the requirement of this agreement is due to
Page 22 of 37
circumstances beyond the control of RGUKT Nuzvid or Successful
vendor.
16.2. If because of any strike or lockout either in RGUKT Nuzvid or in the
Local area, the successful vendor is unable to function or his business
is affected, RGUKT Nuzvid shall not be liable for any loss, which the
successful vendor may suffer in such an event.
17. SPECIAL CONDITIONS:-
17.1. The successful bidder is permitted to do the modifications in the above
said area at their cost with consent of RGUKT Nuzvid.
17.2. Modifications / creation of Kitchen Equipments and connected
infrastructure / facilities at kitchen shall be carried out by the food
court Operator besides Chairs & Tables etc., at his cost with prior
approval of concerned authority of RGUKT Nuzvid.
17.3. Fit outs / Interior works including sign boards, creation of Kitchen,
Store Room, Wash areas, all utilities and services and Furniture
including chairs and tables in Dining area etc are to be provided at the
Food Court at Food Court Operator’s cost with prior approval concerned
authority of RGUKT Nuzvid.
17.4. Deployment of adequate manpower, materials, consumables etc. to run
the food court shall be the responsibility of the Operator.
17.5. The food court shall be run from 7 AM to 9 PM everyday on 7 days
basis and also to provide beverages such as tea, coffee.
17.6. Western / Continental food / Vegetarian / Non-vegetarian food,
beverages /hot beverages shall also be provided.
17.7. It shall be the responsibility of the successful bidder to equip himself
with all the permits, Licenses etc. as may be required under the law in
force at any time with regard to the operation of the Food Court.
17.8. The food court Operator shall use the premises only for the approved
activities and purpose and for the services as may be permitted from
time to time by RGUKT Nuzvid and shall not use the same for any
other purpose whatsoever without the prior written consent of RGUKT
Nuzvid.
17.9. Food Court has to be kept open on Saturdays, Sundays and other
holidays as per the requirement of RGUKT Nuzvid and on working days.
The timings and working days of the canteen will be regulated by the
Institute.
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17.10. The Vendor shall supply only the items specifically approved by the
management. However, more items can be included in the menu with
prior approval of the Institute Authorities.
17.11. In case of any food poisoning / Contamination the operator will be held
fully responsible and shall bear all the expenses caused due to food
poisoning/ Contamination.
17.12. The operator shall employ adequate number of staff in order to
maintain efficiency/cleanliness.
17.13. The operator will get all his workers medically examined from approved
Registered Medical Practitioner, to be free from communicable diseases
in addition to general fitness and will also ensure that the servers on
duty are in proper uniform wearing name plates. The Operator will also
ensure that neat and clean uniforms are provided to his staff.
17.14. The operator will be responsible for cleanliness of crockery, cooking
utensils, furniture, fixtures and fittings, etc in the kitchen as well as the
Food Court hall. RGUKT Nuzvid will not provide any cleaning materials /
dusters, etc. for the same.
17.15. Very high standards of hygiene and cleanliness shall be observed in
operating the kitchen, the Food Court Hall and connected services by
the Operator and workers engaged by him including those responsible
for collection of used utensils and periodic disposal of waste.
17.16. The Cafeteria shall be for the exclusive use of the Students, employees
of occupants and employees of service providers and their guests and
no outsiders will be allowed.
17.17. The operator shall not take out of the RGUKT Nuzvid premises any
articles or stores without a Gate-Pass to be issued by the Food Court
in-charge and authorized by the RGUKT Nuzvid administration.
17.18. The operator shall at his own cost, effect, as required as per the Act,
necessary insurance in respect of the staff and other personnel or
persons to be employed or engaged by the Operator in connection with
the rendering of the aforesaid services to RGUKT Nuzvid and shall
comply with the provisions of Contract Labour (Regulation and
Abolition) Act, Employees Staff Insurance Act, Workmen's
Compensation Act, Payment of wages Act, the Employees Provident
Fund and Family Pension Fund Act 1952, the other rules, regulations
and/or statutes that may be applicable to them now or that may be
introduced by the Government of India/Andhra Pradesh subsequent to
the date of this agreement. The Operator shall keep RGUKT Nuzvid
indemnified from all acts of omission, default, breaches and / or any
claim, demands, loss, injury and expenses to which RGUKT Nuzvid may
be put to or involved as a result of the Operator's failure to fulfill any of
Page 24 of 37
the obligations here under and / or under statutes and/or any bye-laws
or rules framed hereunder or any of them. RGUKT Nuzvid shall be
entitled to recover any such losses or expenses which it may have to
suffer or incur on account of such claims, demands loss or injury from
the security deposit of the Operator without prejudice to its any other
rights under the law.
17.19. RGUKT Nuzvid reserve the right to take samples of the edibles / raw
material from the Food Court for the purpose of inspection and testing
with a view to maintain the quality. Such samples will however be
drawn by authorized person / persons nominated by RGUKT Nuzvid.
17.20. The operator shall ensure that no hazardous or inflammable or any
intoxicating material is stored in the Food Court premises.
17.21. RGUKT Nuzvid will not be in any way responsible for any loss or
damages accruing to any goods, stores or articles that may be kept by
the Operator in the Food Court premises including kitchen and other
rooms.
17.22. The operator shall keep in a conspicuous place in the Cafeteria the list
of items and a complaint book to record complaints, and this book shall
be open to inspection by persons duly authorized by RGUKT Nuzvid.
The operator shall inform RGUKT Nuzvid administration of the action
taken by him in respect of complaints recorded in the book and shall
carry out such directions as may be given to him from time to time.
17.23. The offers of the any of the bidders who are having outstanding dues
to RGUKT Nuzvid will not be considered if the dues after adjusting
security deposit if any, are not cleared before submission of the tender.
17.24. It is understood that a number of enactments and laws would apply to
the contractor, which are supposed to be complied by the contractor in
letter and spirit and in particular to laws relating to minimum wages to
worker, employees compensation and Goods and Service Tax etc.
17.25. Purified UV and RO treated water should be supplied for drinking
purposes.
17.26. The contractor should ensure that there is no short–circuiting, resulting
in incidents of fire. There shall be no loose electrical connections and
temporary fittings. Emergency fire extinguishers, CCTV cameras,
Security guards etc. needed for the safety should be arranged by the
vendor as instructed by RGUKT Nuzvid at his own cost.
17.27. The contractor shall pay any tax/taxes imposed by Central govt/ state
govt, ULB, Panchayat and other statutory body having the authority to
do so.
Page 25 of 37
17.28. The contractor shall procure food articles and vegetables of good
quality to the satisfaction of the/by RGUKT Nuzvid Administration.
RGUKT Nuzvid shall have the right to change any brand of material
used for cooking, provided the cost of the same does not exceed the
specified brand.
17.29. The food shall be cooked, stored and served under hygienic conditions.
The vendor shall ensure that only freshly cooked food is served and the
stale food is not recycled. Stale food shall be removed from the food
court premises as soon as possible. Un-refrigerated cooked food, not
consumed within six hours in summer months and ten hours in winter
months, shall deemed to be stale and unfit for consumption.
17.30. The oil that remains from deep frying at the end of the day shall have
to be disposed and shall not be allowed to be recycled for the purpose
of cooking again.
17.31. The food shall be cooked and served in clean utensils and no laxity
shall be permitted in this regard. The utensils shall have to be
maintained sparkling clean at all time.
17.32. The vendor shall pay special attention to maintain the Food court in a
neat and tidy condition at all times. For this purpose, the Food court
shall be cleaned thoroughly after each meal regularly.
17.33. The vendor shall ensure that only hot food is served to the
students/employees. Complaint, if any, in this regard shall be dealt
with severely.
17.34. The vendor will ensure that the cooked and uncooked food is stored
properly and no stale food is served. In case of any food poisoning, the
contractor will be held solely responsible and will be penalized beside
legal action.
17.35. The raw material used for cooking can be checked by RGUKT Nuzvid
officials at any time and if substandard/unauthorized materials are
found, the contractor will be penalized at the discretion of by RGUKT
Nuzvid and vendor will have to abide by it. The penalty will include at
least Rs.10,000/- in case if it is found using substandard material.
17.36. The Contractor shall submit two or three brands for each item and the
Committee for Monitoring by RGUKT Nuzvid authorities will select the
brands that shall be used to prepare the dishes.
17.37. The Institute will not be taken responsibility for credit sales to students
and others, losses or pilferage.
Page 26 of 37
17.38. In case of power failure situation it will be the responsibility of the
Licensee to arrange generator connection on his own cost. RGUKT
Nuzvid is in no way responsible for provision of generator connection.
17.39. The vendor shall be required to keep his staff fully insured against any
mishap or accident.
17.40. NON EXCLUSIVE BASIS: The institute has right to allocate any
particular business to one or any number of vendors at any point of
time depending on the discretion of the Institute.
17.41. Neither RGUKT Nuzvid nor its employees make any representation or
warranty as to the accuracy, reliability or completeness of the
information in this Tender Schedule and it is not possible for RGUKT
Nuzvid to consider the investment objective, financial situation and
particular needs of each party who reads or uses the Tenders
Schedule. Certain prospective Bidders may have a better knowledge of
the scope of work than others. Each prospective Bidder should conduct
his own investigations and analysis and check the accuracy, reliability
and completeness of the information in the Tender Schedule and obtain
independence advice from appropriate sources.
17.42. The Administrative officer, RGUKT Nuzvid reserves the right to cancel
the tender process and reject all tenders at any time prior to the award
of contract without thereby incurring any liability to the affected bidder
or any obligations to inform the affected bidder of the grounds of
acceptance or rejection.
17.43. Rent Exemption:
17.43.1. If the vacation period is 30-31 days for students The
Institute may consider 80% rent exemption.
17.43.2. If the vacation period is more than equal to 15 days for
students The Institute may consider 45% rent exemption.
17.43.3. If the vacation period is more than equal to 7 days for
students The Institute may consider 30% rent exemption.
18. Penalties for Violation of Rules, Terms & Conditions:
18.1. Insects cooked along with food: Rs. 5,000/- to 25,000/-
18.2. Soft objects like hair, rope, plastic, cloth, etc., in food: Rs. 5,000/- to
25,000/-.
18.3. Any complaints of stones/pebbles of diameter more than 2 mm: Rs.
5,000/- to 25,000/-.
18.4. Hard and or/ sharp objects like glass pieces, nails, hard plastic etc.,:
Rs. 5,000/- to 25,000/-.
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18.5. Timings mentioned in the tender or decided with the respective council
should be followed strictly.: Rs. 10,000/-
18.6. If the quality and quantity is not found up to be appropriate or it is
diluted.: Rs. 10,000/-
18.7. Using brands not mentioned in the contract without prior permission
and adulteration: Rs. 5,000/- to 25,000/-.
18.8. Any sudden increase in price of any item.: Rs. 10,000/-
18.9. If found without wearing the proper uniform in any working hours: Rs.
10,000/-.
18.10. Food poisoning: at least Rs. 5,000/- or more
18.11. Area inside and outside the canteen should be maintained hygienic,
clean and healthy, violation in this case: Rs. 10,000/-.
If any of the above mentioned terms & conditions and any tender documental
points are violated regularly the imposition of fine will increase Rs. 1000/- per
day and so on.
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ANNEXURE I
Illustrative Menu
The vendor should ensure that all food items as per the illustrative list given below
shall be available at the Food Court all the time.
Type Items Quantity Rate
Beverages
Tea 120 ml 10
80 ml 7
Coffee 120 ml 12
80 ml 9
Milk 120 ml 10
Lemon Tea 120 ml 10
Ginger Tea 120 ml 10
Masala Tea 120 ml 12
Boost 100 ml 10
Horlicks 100 ml 10
Breakfast
Upma With Chutney & Sambar 200 Grams 15
Plain Dosa With Chutney & Sambar
200 Grams 15
Dosa (onion / pesara / Masala) With Chutney & Sambar
180 Grams 25
Idly With Chutney & Sambar 2 Nos, 60 Grams
each 15
Uthappam With Chutney & Sambar
1 Nos, 150 Grams each
15
MeeduVada With Chutney & Sambar
3 Nos, 50 Grams each
20
Mysoor bajji With Chutney 4 Nos, 50 Grams
each 20
Puri With potato curry 3 Nos, 70 Grams
each 25
Chapathi / Parota With Mixed veg Curry
2 Nos, 60 Grams each
20
Pulka With Potato/Mixed Veg curry
3 Nos, 50 Grams each
25
Perugu vada 1 Nos, 150 Grams
each 15
Sprouts 150 Grams 20
Chinese
Veg Noodles 350 gms 35
Egg Noodles 350 gms 55
Chicken Noodles 350 gms 50
Veg fried rice 400 gms 35
Egg Fried Rice 400 gms 45
Chicken fried rice 400 gms 55
Page 29 of 37
Gobi Manchuriya 400 gms 35
Aalu Manchuriya 400 gms 35
Veg Manchuriya 400 gms 35
Chicken Manchuriya 400 gms 60
Chicken 65 400 gms 60
Chicken lollipop 400 gms 60
Chilli chicken 400 gms 60
Paneer Chilly 400 gms 60
Paneer/ Chicken Roll - 50
Paneer / Chicken Roll with Cheese
- 60
EGG
Egg Bhurji 2 eggs 30
Half Fry 2 eggs 40
Omelette (without bread) 2 eggs 20
Bread Omlette 2 eggs 30
Boiled Egg 2 eggs 20
RICE & ROTI Veg Biryani With raita & gravy 650 gms 70
Egg Birayani With raita & gravy
650 gms 80
Chicken Birayani 650 gms 105
Pulihora/Tomato Rice/Pudina
Rice /Curd Rice with Pickle /jeera Rice (Sona masura Rice one year old)
200 Grams 20
Fruit Juice Mosambi 200 ml 25
Pineapple 200 ml 25
Grapes 200 ml 25
Apple Juice 200 ml 30
Anar (Pommegranate) 200 ml 30
Gua 200 ml 25
Water melon 200 ml 20
Carrot 200 ml 30
Beetroot 200 ml 30
Orange (Seasonal) 200 ml 25
Milk shakes Chiku (sapota) 200 ml 35
Mango (Seasonal) 200 ml 30
Apple shake 200 ml 40
Page 30 of 37
Seethphal (Seasonal) 200 ml 40
Banana 200 ml 30
Papayya 200 ml 30
Badam 200 ml 35
Pista Badam 200 ml 35
Rose shake 200 ml 35
Bakery Veg Puff 150 grams 10
Paneer Roll 150 grams 18
Egg puff 150 grams 12
Aloo Capsicum Savories 150 grams 25
Dilskush 150 grams 20
Cream Bred 100 grams 12
Vennela, Choclate Muffins ----- 45
Chicken Puff 150 grams 20
Chicken Roll 150 grams 20
Chicken tikka roll 150 grams 30
Butter chicken roll 150 grams 30
Veg Burger 150 gms 40
Chicken burger 150 grams 50
Veg Pizza 300 gms 70
Chicken Pizza 300 gms 80
Cool Drinks --- As per MRP
Juices & Shakes (All brands) ---- As per MRP
Veg Sandwitch 150 grams 30
Chicken Sandwitch 150 grams 40
Ice Creams (Cone, Bricks and cups all flavors) Brands only
--- As per MRP
Soup (all flavors) 200 ml 20
Chocolates (Branded only) -- As per MRP
Chips (Branded only) --- As per MRP
Biscuits (Branded only) --- As per MRP
Cookies (Branded only) --- As per MRP
Samosa (Vegetable/alu) 2 Nos, 150 Grams
each 15
Page 31 of 37
Mirchi Bajji 2 Nos, 150 Grams
each 10
Banana Bajji 2 Nos, 150 Grams
each 10
Onion Pakoda 100 grams 15
Palak Pakoda 200 grams 20
Chicken Kabab 100 grams 50
Punugu (small) with Chutney 15 pcs 20
Masala Vada 50 grams 10
Bread Bajji 70 grams 20
Pani Puri 7 pc 15
Chat 100 grams 20
Pav bajji 2 pcs grams 20
Page 32 of 37
ANNEXURE-II
PERISHABLE AND NON-PERISHABLE ITEMS
S.No. Item Brand
1 Rice One year old sona masuri
2 Oil (Refined Sun Flower, Ground-Nut)
Crystal, Gold Drop, Vijaya brand, Freedom, Fortune
3 Dal Arhar Grade – I
4 Dal Chana Grade – I
5 Dal Moong (Pesarpappu) Grade – I
6 Dal Urad (Gundu) Grade – I
7 Rajma Grade – I
8 Kabuli Chana Grade – I
9 Idly Ravva Grade – I
10 Suji Grade – I
11 Wheat Ravva Grade – I
12 Salt (Crystal) Annapurna/Tata
13 Salt (Table) Annapurna/Tata
14 Mirchi Powder Grade – I
15 Haldi (Turmeric Powder) Grade – I
16 Dhaniya Powder Grade – I
17 Mustard Grade – I
18 Zeera Grade – I
19 Red Chilly Grade – I
20 Hing Grade – I
21 Lavanga Grade – I
22 Elachi Grade – I
23 Patta Grade – I
24 Sugar Grade – I
25 Jagri Grade – I
26 Tea Powder Red Label/Taj Mahal
27 Coffee Powder Brook Bond Green Label
28 Cooking Gas HP Gas/19 Kg. Commercial.
29 Soya Chunks Grade – I
30 Maida Grade – I
31 Basin Grade – I
32 Corn Flour Grade – I
33 Tamarind Grade – I
34 Ground Nut Grade – I
35 Putana Dal Grade – I
36 Dry Coconut Grade – I
38 Rasam Powder Grade – I
39 Sambar Powder Grade – I
40 Cashew Grade – I
41 Vermicelli Grade – I
42 Saboodana Grade – I
43 Pure Ghee (Durga) Grade – I
44 Pickles Grade – I
45 Chole Masala Grade – I
46 Chat Masala Grade – I
47 Namkin Haldiram’s/Everest
48 Biscuits Pkt. BRITTANIA, PARLE
49 Noodles Grade – I
50 Chekki Atta Grade – I
Page 33 of 37
51 Kasuri Menthi/pkt Grade – I
52 Fresh Mutter Grade – I
53 Chilly Sauce Grade – I
54 Tomato Sauce MAGGI/ANNA PURNA
55 Soya Sauce Grade – I
56 Black Pepper Grade – I
57 Eating Soda Grade – I
58 Rice Flakes Grade – I
S.No. Item Brand
1 Bread Modern
2 Butter Amul
3 Jam Kissan/Frutop
4 Eggs Each Grade A
5 Chicken –Skinless Standard
6 Vegetables
7 Onion
8 Garlic
9 Ginger
10 Milk (Toned) 3 % Fat
11 Paneer
12 Curry Leaves
13 Coriander
14 Green Leafy Vegetables
15 Potatoes
16 Pepper
17 Coconut Full
18 Green Chillies
19 Butter Chiplet
20 Curd
21 Carrot
Note:
1. Branded Sun flower & Ground nut oil should be used on monthly rotation basis and avoid using Vanaspathi in foods. 2. The above commodities should be used before the expiry date.
Page 34 of 37
Annexure -3
UNDERTAKING BY THE BIDDER
(Affidavit on Non- Judicial Stamp Paper of Rs.l0/ -duly attested by Notary /
Magistrate)
1. I/We have read and understood the contents of the bidder and agree to abide by
the terms and conditions of this tender.
2. I have read all the Terms and Conditions supplied along with the Tender Form thoroughly and understood the full content. Further, I hereby agree to abide by
the Terms and Conditions stipulated by the RGUKT Nuzvid from time to time during the operation of my business on awarding the License/work for the same.
3. I/We also confirm that in the event of my/our tender being accepted, I/we hereby undertake to furnish within 15 days, Bank Guarantee/ Performance
Security after the issue of Purchase Order, as applicable, in the format to be provided by RGUKT Nuzvid in addition to execution of a Contract as pre-condition for obtaining the supply orders.
4. I/We further undertake that none of the Proprietor/Partners/Directors of the firm was or is Proprietor or Partner or Director of any firm with whom the Government have banned /suspended business dealings. I/We further undertake to report to the RGUKT Nuzvid immediately after we are informed but in any case not later 15 days, if any firm in which Proprietor/Partners/Directors are Proprietor or Partner or Director of such a firm which is banned/suspended in future during the currency of the Contract with you.
5. I/We undertake that the information given in this tender are true and correct in all respect and I/We hold the responsibility for the same.
6. We are making this offer after carefully reading the conditions and understanding the same without any kind of pressure or influence from any source whatsoever. We have acquainted ourselves with the tasks required to be carried out, before
making this offer. We hereby sign this undertaking in token of our acceptance of various conditions listed above.
7. The information/document furnished with the above application are true and authentic to the best of my knowledge and belief. I/we am/are well aware of the fact that furnishing of any false information/document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.
8. I/We hereby undertake to provide all the assigned services as per General Terms and Condition of this Tender Enquiry during the validity of tender as per directions given in the Notification of Award/Work Order/Contract Agreement
within validity/any extension of time of this Contract period positively.
9. If I/We fail to provide the desired assigned services in stipulated period the RGUKT Nuzvid has full power to compound or forfeit the Bid Security/security deposit.
Signature of Bidder
(Name of Bidder) Place ……………… Date…………………
Page 35 of 37
Annexure -4
Bidder Information
1 Name of the organization
2 Year of establishment
3 Complete postal address
4 Name &Designation of Authorized
person
5 Phone No.’s
6 Fax No.
7 Email
8 Nature of the firm
(Proprietary/partnership/etc…)
9
Bank Details of the Agency:
Bank Name
Bank Address
Bank Account Number
IFSC Code
10 PAN No. and TAN No.
11 GST No:
12 Total No. of branch offices in Andhra
Pradesh
13 Tender Processing Fee
(Nonrefundable)
Amount Rs.
DD No.
DD Date Issuing Bank & Branch:
14 EMD
Amount Rs.:
DD No./BG No.:
DD/BG Date:
Issuing Bank & Branch:
15 Details of certificates
enclosed.
Page 36 of 37
ANNEXURE -5
NON BLACKLISTING CERTIFICATE
It is certified that I/ my Firm/ Agency/ Company has never been black listed by any
of the Departments/ Autonomous Institutions/ Reputed Educational Institution/
Public Sector Undertakings of the Government of India or Government of NCT of
Delhi or any State Government and no criminal case is pending against the said
firm/ agency as on ___________.
I/We also certify that the information given in bid is true and correct in all aspects
and in any case at a later date it is found that any details provided are false and
incorrect, contract given to the concern firm or participation may be summarily
terminated at any stage, the firm will be blacklisted and RGUKT Nuzvid may imposed
any action as per the rules.
Signature of the Tenderer:
___________________
Name of the Signatory:
______________________
Name of the Firm/Agency:
____________________
Seal of the Firm/Agency:
_____________________
Place:
Date:
Page 37 of 37
PRICE BID FORM
Canteen Management price is to be quoted taking in to consideration following parameters.
1. Manpower wages to the appointed manpower as per Minimum wages act and
other statutory norms.
2. l/We agree to pay all Electricity, Water Charges etc. as per consumption in
running of the Wet Canteen Shop at RGUKT Nuzvid Campus.
3. Cost of cleaning / Housekeeping materials.
4. Cost of disposal of wet and dry garbage as per norms.
5. Cost for repair and maintenance of kitchen appliance
6. Providing food items as per the rate list.
7. We agree to all the terms and conditions of the Tender. I agree that all the
information given above are true to my knowledge any false information given
therein shall render me disqualified and my contract may be terminated on
account of that.
Particulars Rent Price quoted per month
Food Court Services price Rs._____________________
Rupees:
Note: The highest rent per month shall be declared as Successful bidder (H1)
Date:
Signature of Canteen Catering
Services Contractor
With Name, Address with rubber stamp