Post on 08-Feb-2023
AGENDA BAY DISTRICT SCHOOL BOARD MEETING
July 16, 2019
EXPULSION HEARING – 10:30 A.M.
BOARD MEETING – 1:00 P.M. – BOARD ROOM
PUBLIC HEARING – 1:45 P.M.
EXECUTIVE SESSION – COLLECTIVE BARGAINING (Immediately following School Board Meeting)
================================================================== REVISION #1 Call to Order – Steve Moss, Chairman Invocation – Terri Legg, First United Methodist Church
Pledge of Allegiance – Lee Walters, Director of Facilities I. APPROVAL OF AGENDA II. APPROVAL OF MINUTES – June 11, 2019 School Board Meeting, June 25,
2019 School Board Meeting III. RECOGNITIONS/RESOLUTIONS/PRESENTATIONS
A. Bay District Schools Summer Graduates B. Bay District Schools Retirees
IV. ORGANIZATION REPORTS A. Association of Bay County Educators B. Bay Educational Support Personnel Association C. Bay Education Foundation V. HEARING FROM THE PUBLIC VI. LEARNING COMMUNITY NEWS
A. Board Members & Superintendent B. District Staff
VII. ADMINISTRATIVE RECOMMENDATIONS A. Coordinator of Mental Health Initiative – Page 2 B. Title IX Coordinator – Page 3 VIII. CONSENT AGENDA
A. Superintendent 1. Approval of Bay Education Foundation Board Member – Page 4
B. Deputy Superintendent 1. Request Approval of Additional Unit Allocations – Page 6 C. Assistant Superintendent for Teaching and Learning Services
1. Contracts/ MOUs/ Agreements 2019-2020 a. Articulation Agreement – Gulf Coast State College – Page 8 b. PanCare of Florida – Master Contract for School Related
Services 2019-2020 – Page 20 c. FDOHBay MOU for School Health Services 2019-2020 – Page 44 d. Unmanned Safety Institute, Inc. 2. Grants for 2019-2020 a. Turnaround School Supplemental Services Allocation
(TSSSA) 2019-2020 – Page 89 3. Mental Health Plan (SB 7030) 2019-2020 – Page 98
D. Business Support Services
1. Internal Audit Reports a. C.C. Washington Academy – Page 107 b. Tom P. Haney Technical Center – Page 114 2. Inventory Report – Page 128 3. Purchasing and Contracting – Page 135 4. Interim/ Final Payment E. Human Resources & Employee Support Services
1. Request to Approve Personnel Recommendations/ Out of Field Teachers – Page 138
2. Request Approval of the 19-20 District Approved List – Page 144 3. Request Approval of the 19-20 Organizational Chart – Page 150 4. Request Revision to the 19-20 Salary Schedule – Page 158
F. Operational Support Services 1. Acceptance of Division of Emergency Management Grants for
Bozeman School and Deer Point Elementary School 2. 1. Capital Projects Update – Page 164
IX. ACTION ITEMS A. School Board Members and Attorney 1. Reappointment of Andre Goss to Serve on the Patterson Oversight Committee (Littleton) – Page 166 2. Reappointment of John Cheshire to Serve on the Citizens Oversight Committee (Littleton) – Page 167 3. License Agreement for Use of Facilities at Tyndall Elementary School – Page 169 4. Request to Advertise School Board Policy a. 2.114 – Prohibited Actions on School Property – Page 182 b. 2.132 – Safety and Security – Safe-Schools Officers – Page 184 c. 5.103 – General Requirements for Employment – Page 185 B. Human Resources & Employee Support Services 1. Request to Advertise New/ Revised Job Descriptions a. Carpenter Helper – Page 188 b. Electrical Helper – Page 189 c. HVAC Helper – Page 190 d. Locksmith Helper – Page 191 e. Mechanics Helper – Page 192 f. Plumber Helper – Page 193 g. School Bus Paraprofessional – Page 194 B.C. Operational Support Services 1. Selection of Architect – Barbara W. Nelson Fine Arts Center at Bay High School – Page 196
2. Acceptance of Division of Emergency Management Grants for Bozeman School and Deer Point Elementary School
– Page 198 X. PUBLIC HEARING A. Bay District School Board Job Descriptions 1. ESOL Instructional Paraprofessional – Page 200 2. Licensed Mental Health Professional (LMHC or LMFT) – Page 202 3. Registered Mental Health Professional (MHC or MFT) – Page 204 4. Director of Recovery and FEMA Liaison – Page 206 XI. INFORMATIONAL ITEMS (No action required)
A. Charter School Financial Statements
1. Bay Haven Charter Academy, Inc. – Page 209 2. Central High School - Page 297 3. Chautauqua Learn and Serve Charter School – Page 298 4. Palm Bay Elementary – Page 301 5. Palm Bay Preparatory Academy – Page 302
6. Rising Leaders Academy, Inc. – Page 303 7. University Academy, Inc. – Page 304 XII. EXECUTIVE SESSION – COLLECTIVE BARGAINING
(Immediately following School Board Meeting)
July 16, 2019 M E M O R A N D U M TO: School Board Members FROM: William V. Husfelt III, Superintendent AGENDA ITEM: Request to Approve Administrative Recommendations CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
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July 16, 2019 M E M O R A N D U M TO: Bay District School Board Members FROM: William V. Husfelt III, Superintendent AGENDA ITEM: Request Approval of Bay Education Foundation Board Member CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 872-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
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To: Sandra Davis, Deputy Superintendent From: Denise Kelley, Assistant Superintendent, Teaching & Learning Date: July 16, 2019 Re: Additional Personnel Units for 2019-2020
SCHOOL PERSONNEL BUDGET
Merritt Brown Middle School
.5 SLP Grant #6968
1 Licensed/Registered Mental Health Professional
Grant #6995
Patronis Elementary School .5 SLP Grant #6968
Northside Elementary School 1 Staff Training Specialist Local #0223
Beach Elementary School 1 Resource Teacher Grant #6996
M. Cherry Street Elementary School 1 Non‐Licensed Social Worker Grant #6996
Callaway Elementary School 1 Staff Training Specialist Grant #6996
M E M O R A N D U M William V. Husfelt III, Superintendent
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July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: Contracts/MOUs/Agreements 2019-2020 CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT, III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 872-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
7
ARTICULATION AGREEMENT BETWEEN THE BAY DISTRICT SCHOOL BOARD AND GULF COAST STATE COLLEGE
2019-2020 The following articulation agreement has been developed as required in the Laws of Florida, 1007.271, Florida Statutes (F.S.). The purpose of this agreement is to outline the conditions under which college-level courses shall be conducted and evaluated in high schools throughout the region served by Gulf Coast State College (GCSC). Gulf Coast State College has worked with the Bay District School Board for many years in meeting the objectives of this rule; this articulation agreement is intended to further enhance relationships between the Bay District School Board and Gulf Coast State College. This agreement is entered into this ______day of ____________, 2019, by the Bay District School Board and the District Board of Trustees of Gulf Coast State College. All existing articulation agreements between Bay District School Board and Gulf Coast State College are hereby modified to conform with the terms of this agreement. The Bay District School Board and Gulf Coast State College agree to establish the Articulation Committee with representative membership from each entity. This committee will monitor the activities established within this agreement, recommend enhancements and changes, and promote articulation. Articulation Committee membership shall consist of two representatives from the School Board and two representatives from the College, appointed by the superintendent of Bay District Schools and the president of Gulf Coast State College. (1) A delineation of courses and programs composed of dual enrollment students. College-
level courses shall be made available in each of the public high schools within the district served by Gulf Coast State College. Courses to be offered shall be determined by the Director of K-12 and Adult Instructional Services of the Bay District Schools of Bay County in collaboration with the Vice President of Institutional Effectiveness and Strategic Planning of Gulf Coast State College. Approved courses shall be credit bearing courses leading to the completion of an Associate in Arts degree, an Associate in Science degree, or a vocational career certificate and shall not include physical education courses, orientation courses, college preparatory courses, or vocational preparatory courses (pre-collegiate). With the exception of science labs, courses available to dual enrollment students consist of standard college credit courses of three or more semester hours. Attached is an approved list of the Florida Department of Education dual-enrollment courses (Exhibit A).
All such courses shall be carefully screened so as to be consistent with the goals of the Bay District School’s curricula and the college-level program requirements of Gulf Coast State College. Students enrolled in these courses shall receive both high school and college credit upon successful completion of the course. The superintendent of schools shall be responsible for incorporating either directly or by reference these courses within the district school board student progression plan.
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Career dual enrollment will be provided as a curricular option for secondary students to pursue in order to earn industry certifications adopted pursuant to F.S.1008.44, which count as credits toward the high school diploma. Career dual enrollment will be available for secondary students seeking a degree and industry certification through a career education program or course. Career early admission is a form of career dual enrollment through which eligible secondary students enroll full time at GCSC leading to industry certifications, as listed in the CAPE Postsecondary Industry Certification Funding List pursuant to F.S. 1008.44, which are creditable toward the high school diploma and the certificate or associate degree. Participation in the career early admission program is limited to students who have completed a minimum of four (4) semesters of full-time secondary enrollment, including studies undertaken in the ninth grade. Students enrolled pursuant to this section are exempt from the payment of registration, tuition, and laboratory fees. Gulf Coast State College will provide advising workshops for the high school guidance counselors and will assign a navigator to each high school to assist students with exploring postsecondary options. The College will also jointly host a dual-enrollment meeting with the high school instructional coordinators at the beginning of each academic year. Students may receive instructions on how to access the MyCareerShines to perform credit/degree audits. During the ninth grade planning process, students will be encouraged to identify a postsecondary educational objective. Students pursuing a post-secondary degree will have access to the College’s catalog noting the courses required for each degree program. For those students who have selected a baccalaureate degree as their objective, MyCareerShines will assist these students with identifying the general education requirements and any prerequisites for entrance into selected baccalaureate-degree programs.
(2) A delineation of the process by which students and their parents are informed about opportunities to participate in articulated acceleration programs. Bay District Schools shall inform all secondary students of dual enrollment as an educational option and mechanism for acceleration. During the ninth grade planning process, each student will be informed of eligibility criteria, the option for taking dual enrollment courses beyond the regular school year to include taking classes during school hours, after school hours, and during the summer terms, and the minimum academic credits required for graduation. The Bay District School Board shall annually assess the demand for dual enrollment and consider strategies and programs to meet that demand.
Information concerning dual enrollment will be disseminated to all incoming high school freshmen. Students, who meet the eligibility criteria for dual enrollment and choose the dual enrollment option, will receive academic advising as to which college-level courses will fulfill their high school graduation requirements.
(3) A delineation of the process by which students and their parents exercise their option to
participate in an articulated acceleration program. Students enrolling in dual enrollment
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classes must complete a dual enrollment registration record, which includes a signature of a parent/guardian, and the student. The student will also need a letter of approval from the high school when attending GCSC’s campus. The dual enrollment registration record certifies the student’s eligibility; assessment scores will also be verified at this time. The completed forms must be submitted to the high school dual enrollment coordinator when the student registers for his/her classes located on the high school’s campus and forwarded to the Dual Enrollment Office. The completed forms will be submitted by the student to the Dual Enrollment Office if the class is offered on GCSC’s campus.
Early admission shall be a form of dual enrollment through which eligible students enroll at Gulf Coast State College on a full-time basis in courses that are creditable toward the high school diploma and the associate degree; and have permission to take all coursework at Gulf Coast State College’s main campus, the Gulf/Franklin Campus, or the North Bay Campus. Candidates for this program need to submit the “Application for Accelerated Graduation” and an “Early Admission Course Approval” form completed by the high school. The eligibility criteria to participate in early admission are outlined in the district’s student progression plan.
(4) A delineation of high school credits earned for completion of each dual enrollment course.
All college-credit courses offered will meet the guidelines for transferability of credit under 1007.22, Florida Statutes. Dual enrollment will utilize the common course designation and number system approved by the Department of Education.
In accordance with 1007.271, (18), Florida Statutes, Bay District Schools will weigh dual
enrollment courses the same as Advanced Placement, International Baccalaureate, and Advanced International Certificate of Education courses when grade point averages are calculated. Alternative grade calculation or weighting systems that discriminate against dual enrollment courses are prohibited.
(5) Provision for postsecondary courses that meet the criteria for inclusion in a district
articulated acceleration program to be counted toward meeting the graduation requirements of F.S.1003.4282. Gulf Coast State College and the Bay District School Board will follow the recommendations of the Articulation Coordinating Committee as to which postsecondary courses will fulfill the high school graduation requirements of F.S.1003.4282.
(6) An identification of eligibility criteria for student participation in dual enrollment courses
and programs. Counselors employed by high schools within the Bay District Schools shall, through appropriate testing and counseling, determine students who may reasonably be expected to succeed in college-level courses. To be eligible to enroll in postsecondary academic and vocational courses under this agreement, a student must meet the following criteria:
Be an eligible secondary student as defined in 1007.271 (2), Florida Statutes. Have demonstrated prior high school academic achievement on a minimum of five
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credits by attaining a minimum of a 3.0 unweighted cumulative grade point average for Associate in Arts courses or a 2.0 unweighted cumulative grade point average for vocational courses.*
Present qualifying designated placement test scores (CPT, PERT**, SAT or, ACT) for computation and communication courses.
Obtain permission of a parent/guardian. Provide verification from the high school guidance counselor that he/she has met
the dual enrollment academic admission criteria and has a student record reflecting good attendance, appropriate conduct, and responsible behavior.
*Exceptions to the qualifying grade point average will be reviewed on a case-by-case basis and requested by the high school principal and approved by the Vice President of Institutional Effectiveness and Strategic Planning, Gulf Coast State College. **PERT (Post Secondary Education Readiness Test)
A dual-enrolled student is required to satisfy the college preparatory testing requirement in the areas of reading, writing, and mathematics by the time the student has earned twelve (12) credit hours. Exceptions to the twelve (12) college credit hour rule will only be made if the high school grants the student permission to continue, the school district has notified the student in writing of the college-ready deficiency, and the student (as verified by the high school) is concurrently enrolled in a secondary course(s) in the basic competency area for which they have been deemed deficient.
(7) A delineation of institutional responsibilities regarding student screening prior to
enrollment and monitoring student performance subsequent to enrollment in dual enrollment courses and programs. High school counselors shall determine students who may reasonably be expected to succeed in college-level courses. Students must successfully score at the college level as required by State Board Rule 6A-10.0315 to enroll in dual enrollment courses in communication and computation. Student progress during enrollment in dual enrollment courses will be monitored by the faculty member teaching the course. The performance in subsequent courses will be analyzed on a yearly basis.
(8) Criteria by which the quality of dual enrollment courses and programs are to be judged.
Quality of instruction shall be assessed jointly by principals within the high schools and the academic division chairs of Gulf Coast State College. The assessment of quality will be determined by course outlines and syllabi, by tests and exams, and by the success of students in subsequent courses. The tests and exams will be jointly evaluated by appropriate high school and College officials. The following accountability and assessment measures will apply to college credit dual enrollment: The Office of Institutional Effectiveness and Strategic Planning/Dual Enrollment at Gulf Coast State College will assess the dual enrollment program to analyze participation and success rates. Course and instructor evaluations will also be assessed along with performance comparisons between dual enrollment sections versus non-dual enrollment sections of the same course. The results of the program review will be shared
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with the school district. Dual enrollment students must maintain a 2.5 cumulative GPA on all attempted Associate in Arts degree (AA) college-level work and 2.0 cumulative GPA on all vocational college coursework each semester for continued participation in the program. If a student’s GPA falls below the required GPA, he/she will be prohibited from enrolling for one semester. Students who fail to complete 50 percent of attempted coursework may jeopardize continued participation in the dual enrollment program. Two terms of earning a GPA below 2.5 in AA coursework and a 2.0 in career and technical coursework will result in dismissal from the Dual Enrollment program. Dual enrolled students may repeat a course one time in which they earned grades of “W”, “D”, or “F” if given permission from the high school. Third and subsequent attempts must be paid for by the student, after completion of high school graduation, and will be charged the full cost of instruction, which is roughly equivalent to out of state tuition. Although all course attempts appear on the transcript, only the grade earned in the most recent attempt is calculated in the GPA at the College. If a student stops attending class, the grade earned, usually an “F”, is assigned and posted. All dual enrollment students are subject to the College’s rules and policies, as well as all public laws. Students who violate College rules or policies are subject to disciplinary action as provided in the Student Code of Conduct found in the Student Handbook. Dual enrolled students must comply with add/drop/withdrawal/attendance policies and deadlines of Gulf Coast State College. Faculty employed to teach dual enrollment courses shall be those mutually agreed upon by the Bay District School Board and Gulf Coast State College. The academic preparation of the faculty members selected must meet the criteria used by Gulf Coast State College as required by the Southern Association of Colleges and Schools (SACS). Dual enrollment faculty credentials must be on file with the College. Dual enrollment faculty will be observed and evaluated using the same criteria as for all other full-time and/or adjunct faculty. Copies of current course syllabi will be filed with the College’s division chairs prior to the start of each term and chairs will ensure that final exams mirror the equivalent rigor of on-campus courses. Cumulative end-of-course assessments must be provided/approved by the appropriate department/curriculum chair two (2) weeks prior to scheduled administration date. Completed scored exams will be returned to GCSC and held on file for a period of one (1) year. Courses taught on the high school campus will only be comprised of dual-enrolled students. High schools requesting to offer dual enrollment courses will do so at the beginning of each academic semester and, upon approval to offer the courses, will submit student registrations within the first two (2) weeks of class. Gordon Rule—extensive writing courses—will be capped at no more than 26 students per class section.
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In an effort to improve college readiness and expose students to postsecondary education, students who meet the eligibility criteria with the exception of the GPA criterion will be allowed to enroll in Student Life Skills (SLS prefix) courses.
Dual enrolled courses taught on the high school campus will ensure minimal interruptions
of instructional time.
The high schools will inform students of college-level expectations to include:
a) Any letter grade below a “C” will not count as credit toward satisfaction of the requirements in Rule 6A-10.030, F.A.C.; however, all grades are calculated in a student’s GPA and will appear on his/her college transcript.
b) All grades, including “W” for withdrawal, become a part of the student’s permanent college transcript and may affect subsequent postsecondary admission.
c) While appropriate for college-level study, course materials and class discussions may reflect topics not typically included in secondary courses which some parents may object to for minors. Courses will not be modified to accommodate variations in student age and/or maturity.
d) The selection of courses to meet degree requirements is extremely important, including approved program common prerequisite courses, in order to minimize student and state costs for excess hours.
At the end of each term following the College’s grade entry deadline, the student’s transcript will be sent to the high school guidance department.
(9) A delineation of institutional responsibilities for assuming the costs of dual enrollment
courses and programs. Revenues derived from the delivery of college credit courses are specified in Florida Statutes. Both the Bay District School Board and Gulf Coast State College shall apply for appropriate funding through established procedures. Additionally, when dual enrollment is provided on the high school site by postsecondary institutional faculty, Bay District Schools shall reimburse GCSC the costs associated with the instructor’s salary and benefits (current adjunct rate for the fiscal year). When dual enrollment is provided on the high school site by school district faculty, the high school agrees to assist the College in administering the program. For dual-enrolled classes offered on one of GCSC’s campuses (fall and spring terms), Bay District School Board agrees to pay the standard tuition rate per credit hour from the Florida Education Finance Program (FEFP). Credit earned through dual enrollment that are necessary to meet high school graduation requirements will be identified according to Florida Statute 1007.271, paragraph (9): “Such equivalencies shall be determined solely on comparable course content and not on seat time traditionally allocated to such courses in high school.”
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Instructional materials for such courses shall be provided, in accordance with the student progression plan, to the student without charge by the Bay District School Board. The books shall be those textbooks recommended by Gulf Coast State College except in special circumstances mutually agreed upon by designees of Gulf Coast State College and the Bay District School Board. Whenever possible, the same version of a textbook will be used for three (3) years. As required by law, students with disabilities will receive appropriate accommodations. The cost of such accommodations will be evenly split between Bay District School Board and Gulf Coast State College. The College’s criteria will be used to determine the need for accommodations.
(10) Responsibility for providing student transportation for instruction at a facility other than the high school campus. If a dual enrollment class is taught at a location other than the high school campus, the responsibility for transportation to and from the College will be determined by the Bay County School District.
(11) Counseling services. Students enrolled under the cooperative agreement between Gulf
Coast State College and the Bay District School Board shall receive counseling through the high school counseling staff in the high school where the course or courses shall be offered. Gulf Coast State College will assist in the counseling process by providing special speaking engagements, seminars, and planned advising workshops for the purpose of working with high school counselors in coordinating the student’s academic program. A web page will provide static information, links to GCSC resources, and services such as counseling and registration. The school district will provide space in each high school (easily accessible to students) and network connection to the Internet for access to the GCSC website.
Gulf Coast State College is committed to providing equal opportunities for all students. Student Accessibility Resources (SAR) assist students with disabilities or special needs. Students may request accommodations and adjustments by registering with Student Accessibility Resources (850-747-3423) for dual-enrolled courses. Accommodations for classes taught in district locations will be coordinated by the local high school once the student is registered with SAR. Services and resources that are available to students with disabilities are listed on the Student Accessibility Resources webpage (https://www.gulfcoast.edu/current-students/student-accessibility-resources/).
(12) Library services. Students enrolled in the dual enrollment program will have total access
to resources of the Gulf Coast State College Library to include GCSC’s virtual library. The students may also use the libraries within the public high schools.
(13) Activities not covered by this agreement. Problems or concerns related to the operation of
dual enrollment courses not specified in this agreement shall be negotiated through the designees of the president of Gulf Coast State College and the superintendent of Schools of the Bay District School Board.
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(14) Charter High Schools, under the supervision of Bay District Schools, fall under this agreement.
(15) This agreement remains in effect until such time that modifications are deemed necessary by either party.
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Signatures of Responsible Authorities of the Participating Institutions
IN WITNESS WHEREOF: District Board of Trustees of Gulf Coast State College and the Bay District School Board, Bay County, Florida have adopted this Agreement and caused it to be executed by respective chairpersons and chief executive officers, in accordance with Section 1007.235, Florida Statutes, Articulation and Access, Dual Enrollment Programs. DISTRICT BOARD OF TRUSTEES OF GULF COAST STATE COLLEGE
John Holdnak, President Gulf Coast State College
Date
Jim McKnight, Chair District Board of Trustees Gulf Coast State College
Date
ATTEST: BAY DISTRICT SCHOOL BOARD
William Husfelt, Superintendent Bay District Schools
Date
Steve Moss, Chair Bay District Schools
Date
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Exhibit A
Approved Courses for Dual Enrollment
All students intending to graduate with an A.A. degree and planning to transfer to the university to pursue a specific major are required to complete the following curriculum.
To assure that graduates of the state university and state college systems share a common base of General Education requirements, the State of Florida has designated general education core course options in each of five areas of study—Communication, Humanities, Mathematics, Natural Sciences, and Social Sciences. Beginning with students initially entering a Florida College System institution or state university in 2015-2016 and thereafter, each student must complete at least one identified core course (designated with •) in each area of study as part of the general education course requirements.
Communication Area 6 crs o Students will demonstrate the ability to communicate effectively. o Students will demonstrate the ability to analyze communication critically. Any student who successfully completes a course with an ENC prefix for which ENC1101 is an immediate prerequisite shall be considered to have completed the communication core. •+* ENC1101, English I 3 +* ENC1102, English Composition II 3 Humanities Area 9 crs o Students will confirm the ability to think critically through demonstrating interpretive ability and cultural literacy. o Students will acquire competence in reflecting critically upon the human condition. In order to fulfill the Humanities area requirement, students must choose at least one course from each discipline (Visual & Performing Arts, Philosophy/Religion, and Literature). At least one course in the Humanities area must be a core option course (designated with •). Discipline: Visual & Performing Arts (choose one, 3 crs) • ARH2000, Understanding Visual Arts ARH2050, Art History I ARH2051, Art History II ARH2060, History of Architecture • MUL2010, Understanding Music MUL2110, Survey of Music Literature • THE2000, Understanding Theatre THE2071, Survey of Film
Discipline: Philosophy/Religion (choose one, 3 crs) (Students must complete ENC1101 with a minimum grade of "C" before taking Philosophy/Religion courses, which also require completion with a minimum grade of "C.") PHH2060, Introduction to Classical Philosophy
PHI2002, Introduction to Modern and Contemporary Philosophy
• PHI2010, Introduction to Philosophy PHI2600, Ethics PHI2635, Biomedical Ethics REL2000, Introduction to Religion REL2121, Introduction to Religion in America
REL2300, Religions of the World REL2315, Eastern Religions SPN2200, Second-Year Spanish I
Discipline: Literature (choose one, 3 crs) (Students must complete ENC1102 with a minimum grade of "C" before taking Literature courses, which also require completion with a minimum grade of "C.") AML2010, American Literature through the Civil War
AML2020, American Literature: Reconstruction to Present
AML2600, African-American Literature ENG2111, Literature & Film ENL2012, English Literature through the 18th Century ENL2022, English Literature: Romantics to Present • LIT2000, Introduction to Literature LIT2040, World Drama LIT2090, Contemporary Literature LIT2110, World Literature: Ancient – Renaissance LIT2120, World Literature: Enlightenment to Present LIT2380, Women in Literature
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Mathematics Area 6 crs o Students will determine appropriate mathematical and computational models and methods in problem solving, and demonstrate an understanding of mathematical concepts. o Students will apply appropriate mathematical and computational models and methods in problem solving. Any student who successfully completes a mathematics course for which one of the general education core course options in mathematics is an immediate prerequisite shall be considered to have completed the mathematics core. NOTE: Mathematics course requirements are determined by student's choice of major. Consult an academic advisor for more information. Discipline: Mathematics (choose one, 3 crs) (choose at least one core option course [designated with •] from the list below) • MAC1105, College Algebra • MAC2311, Calculus with Analytical Geometry I • MGF1106, Mathematics for Liberal Arts I • MGF1107, Mathematics for Liberal Arts II • STA2023, Statistics Plus at least three additional hours at the level of STA, MAC, or MGF as approved by advisor and/or defined by major. Natural Sciences Area 6 crs o Students will demonstrate the ability to critically examine and evaluate scientific observation, hypothesis, or model construction, and to use the scientific method to explain the natural world. o Students will successfully recognize and comprehend fundamental concepts, principles, and processes about the natural world. Any student who successfully completes a natural science course for which one of the general education core course options in natural science is an immediate prerequisite shall be considered to have completed the natural sciences core. In order to fulfill the Natural Sciences area requirement, students must complete both a Physical Science and a Biological Science course. At least one course in the Natural Sciences area must be a core option course (designated with •). Discipline: Physical Sciences (choose one, 3 crs) • AST1002, Descriptive Astronomy • CHMX020, Chemistry for Liberal Studies CHM1032, General, Organic, Biochemistry CHM1040, Fundamentals of Chemistry • CHM1045, General Chemistry • ESC2000, Earth and Space Science Survey • EVR1001, Introduction to Environmental Science GLY1010, Physical Geology GLY1032, Natural Disasters MET1010, Introductory Meteorology OCE1001, Fundamentals of Oceanography
• PHY1020, Basic Concepts of Physics PHY1023, Survey of General Physics • PHY2048, University Physics I • PHY2053, College Physics I Discipline: Biological Sciences (choose one, 3 crs) BOT2800, Plants and Society • BSC1005, General Biological Science BSC1020, Human Biology • BSC2010, Biology for Science Majors I • BSC2085, Human Anatomy and Physiology I BSC2311, Introduction to Marine Biology Social Sciences Area 9 crs o Students will demonstrate the ability to examine behavioral, social, and cultural issues from a variety of points of view. o Students will demonstrate an understanding of basic social and behavioral science concepts and principles used in the analysis of behavioral, social, and cultural issues, past and present, local and global. In order to fulfill the Social Sciences area requirement, students must choose at least one course from each discipline (Behavioral Sciences, History, and Government). From the two courses taken in History and Government, students are expected to take one Global course and one U.S. course. At least one course in the Social Sciences area must be a core option course (designated with •). Discipline: Behavioral Sciences (choose one, 3 crs) • ANT2000, Introduction to Anthropology • ECO2013, Principles of Economics, Macro • PSY2012, General Psychology • SYG2000, Principles of Sociology Discipline: History (choose one, 3 crs) Global: EUH1000, Western Civilization I EUH1001, Western Civilization II U.S.: AMH2010, United States History I • AMH2020, United States History II Discipline: Government (choose one, 3 crs) Global: CPO2002, Comparative Government U.S.: • POS2041, American National Government POS2112, State and Local Government Elective courses in the associate in arts transfer tracks and other courses in the associate in science degree and the vocational career certificates will be approved upon mutual agreement between the school district and Gulf Coast State College. ● General Education Core. + Prerequisites and/or corequisites required * Minimum grade of “C” required
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July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: PanCare of Florida - Master Contract for School Health Related Services 2019-2020 CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT, III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 872-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
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MASTER CONTRACT FOR 2019-2020 SCHOOL HEALTH RELATED SERVICES
between the School Board of Bay County, Florida
and PanCare of Florida, Inc.
THIS AGREEMENT (the “Agreement”) is made and entered into to be effective as of
the date of execution (the “Effective Date”), provided the conditions of this Agreement are met,
by and between the School Board of Bay County, Florida (“Board”), with offices at 1311 Balboa
Avenue, Panama City, Florida 32401, and PanCare of Florida, Inc., a Florida not-for-profit
corporation (“Provider”), whose address is 403 E 11th St. Panama City, Florida 32401, to provide
school health services for the students of Bay County.
WHEREAS, the School Board of Bay County, Florida is a political subdivision of the
State of Florida charged with the responsibility of operating the District’s public-school system as
established by Article IX, §4(b) of the Constitution of the State of Florida;
WHEREAS, PanCare of Florida, Inc. is a not-for-profit corporation operating Community
Health Centers which provide primary and urgent care, dental care, and mental health support in
the Florida Panhandle;
WHEREAS, PanCare and the School Board wish to partner together to provide a robust
set of school health services to Bay County students, including health technicians, dental services,
telehealth services, and mental health supports;
WHEREAS, the Parties have agreed to enter into this Agreement to coordinate and
facilitate the expansion of the School Health Services Program services for primary and acute
health conditions, behavioral and mental health counseling, health promotion, and chronic disease
management within Bay County schools; and
NOW, THEREFORE, for and in consideration of the mutual covenants and promises of the
Parties, the Parties have agreed, and by these presents do agree, to be bound by the terms and
conditions hereinafter set forth below.
I. Recitals
The foregoing recitals are true and correct in all respects and are incorporated herein by
reference.
II. The Provider hereby agrees to be bound by the following:
A. Scope of Services
1. School Health Program. Provider agrees to provide School Health Program
services according to the conditions specified in Exhibits I-A and I-B hereto.
2. Telehealth Program. Provider agrees to provide the telehealth services in
accordance with the terms and conditions specified in Exhibit II hereto.
3. Dental Program. Provider agrees to provide dental services in accordance with the
terms and conditions specified in Exhibit III hereto.
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4. Mental and Behavioral Services. Provider agrees to provide mental and behavioral
health services in accordance with the terms and conditions specified in Exhibit IV hereto.
B. Applicable Laws and Regulations
1. Applicable Laws. As used herein, the term “Applicable Laws” means any one or
more of the applicable laws at any time in force affecting or related to the performance of
this Agreement or any related duty placed on the parties hereto, including (without
limitation) any: (a) federal, state, territorial, county, municipal or other governmental or
quasi-governmental law, statute, ordinance, rule, regulation, requirement or use or disposal
classification or restriction, whether domestic or foreign, including, without limitation,
environmental law; (b) judicial, administrative or other governmental or quasi-
governmental order, injunction, writ, judgment, decree, ruling, interpretation, finding or
other directive, whether domestic or foreign; (c) common law or other legal or quasi-legal
precedent; or (d) arbitrator’s, mediator’s or referee’s decision, finding, award or
recommendation.
2. This Agreement may involve federal funds. The Provider shall comply with the
provisions of 45 CFR, Part 74, and other applicable regulations.
3. Provider agrees to comply with all laws, rules, regulations, codes, ordinances,
policies, and licensing requirements, if required, for performance of any work under this
Agreement. The Parties must also comply with sections 1002.022 and 743.0645, Florida
Statutes, the Family Education Rights and Privacy Act (FERPA), 20 U.S.C. §1232g, and
HIPAA, as amended from time to time.
4. As required by Florida Statutes and the Health Insurance Portability and
Accountability Act (HIPAA), the Parties shall have procedures in place which ensure
access only to those persons authorized to review or receive the contents; assurance that
patients interviews, assessments, or discussions pertaining to the patient take place in a
confidential setting; and assurances that patient's permission for release of confidential
information is obtained.
5. Pursuant to the terms of this Agreement, Provider may receive from the School
Board records that are exempt from public release, including but not limited to, personally
identifiable student information, the confidentiality of which is protected under the Family
Educational Rights and Privacy Act (FERPA) as well as under Sections 1002.22 and
1002.221, Florida Statutes. Provider acknowledges and agrees that it may use such
information only for the purposes for which the disclosure was made and may not
disclose the information to any other party without the prior written consent of the
School Board. Provider shall not allow anyone, including Provider employees, to obtain
access to personally identifiable information from education records, or other exempt
records, except in strict accordance with the requirements, if any, established by the School
Board in writing. Upon termination of the Agreement, Provider shall, at the election of the
School Board, either destroy or return to the School Board, all such information in its
possession, if any, and confirm the same in writing to the School Board.
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6. Provider and its officers, employees, agents, representatives, contractors, and sub-
contractors shall fully comply with the requirements FERPA, §§ 1002.22, 1002.221, Fla.
Stat. or any other federal or Florida law or regulation, regarding confidentiality of student
information and records. Further, Provider for itself and its officers, employees, agents,
representatives, contractors, or sub-contractors, shall fully indemnify and hold the School
Board and its officers and employees harmless for any violation of this covenant, including
but not limited to defending the School Board and its officers and employees against any
complaint, administrative or judicial proceeding, payment of any penalty imposed upon the
School Board, or payment of any and all cost(s), damage(s), judgment(s), or loss(es)
incurred by or imposed upon School Board arising out of the breach of this covenant by
the vendor, or an officer, employee, agent, representative, contractor, or sub-contractor of
the vendor to the extent and only to the extent that the vendor or an officer, employee,
agent, representative, contractor, or subcontractors of the vendor shall either intentionally
or negligently violate the provisions of this covenant or FERPA, §§ 1002.22, 1002.221,
Fla. Stat. This provision shall survive the termination of or completion of all performance
or obligations under this agreement and shall be fully binding upon Provider until any
proceeding brought on account of this covenant is barred by any applicable statute of
limitations.
7. Provider hereby covenants, warrants and represents to the School Board that as of
the Effective Date and throughout the term of this Agreement: (a) Provider (and any agents,
representatives, employees or independent contractors of Provider) shall be in compliance
with, and shall ensure that the School Health Program is at all times operated in accordance
with all Applicable Laws; (b) Provider (and any agents, representatives, employees or
independent contractors of Provider) shall be in compliance with, and shall continue to be
in compliance with and shall remain in compliance with (i) all Applicable Laws with regard
to the operation of such School Health Program, including, without limitation, compliance
under Applicable Laws governing patient confidentiality and privacy and the
confidentiality of medical and educational records; and (c) Provider (and any agents,
representatives, employees or independent contractors of Provider) shall operate the
School Health Program in a manner consistent with high quality health clinic facilities and
sound reimbursement principles under applicable third party provider or payer programs
(including Medicare and Medicaid to the extent applicable), and as required under state
and federal law.
C. Audits and Records
1. Provider shall maintain books, records, and documents (including storage media)
in accordance with generally accepted accounting procedures and practices which
sufficiently and properly reflect all revenue and expenditures of funds provided by the
School Board under this Agreement.
2. Provider shall assure that these records shall be subject at all reasonable times to
inspection, review, or audit by state personnel and other personnel duly authorized by the
School Board.
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3. Provider shall maintain and file with the School Board such progress, fiscal
inventory, and other reports as the School Board may require within the period of this
Agreement. Such reporting requirement must be reasonable given the scope and purpose
of this Agreement.
4. County Health Department Data. Provider acknowledges that the Florida
Department of Health—Bay County (“FLDOH-BC”) requires certain data in accordance
with applicable Florida Statutes. Provider shall ensure the collection and submission of
such data required to FLDOH-BC.
D. Retention of Records
1. Provider shall retain all client records, financial records, supporting documents,
statistical records, and any other documents (including electronic storage media) pertinent
to this Agreement for a period of seven years after termination of this Agreement, or if an
audit has been initiated and audit findings have not been resolved at the end of seven years,
the records shall be retained until resolution of the audit findings.
2. Persons duly authorized by the School Board and federal auditors, pursuant to 45
CFR, Part 74.24 (a), (b), and (d), shall have full access to, and the right to, examine any of
said records and documents during said retention period.
E. Monitoring
Provider shall permit persons duly authorized by the School Board to inspect any records,
papers, documents, facilities, goods, and services of the Provider and/or interview any clients and
employees of the Provider to be assured of satisfactory performance of the terms and conditions
of this Agreement. Following such inspection, the School Board may deliver to the Provider a list
of its comments with regard to the manner in which said goods or services are being provided.
The Provider will rectify all noted deficiencies provided by the School Board within the specified
time set forth in the comments, or provide the School Board with a reasonable and acceptable
justification for not correcting the noted shortcomings. The Provider’s failure to correct or justify
within a reasonable time as specified by the School Board may result in the withholding of
payments, being deemed in breach or default, or termination of this Agreement.
F. Background Screening Requirements
1. All school health services personnel, must meet the background screening
requirements of Section 1012.468, F.S. Provider shall ensure that the background
screening requirement for any personnel employed by the Provider who (a) are permitted
access on school grounds when students are present, (b) have direct contact with students,
or (c) have access to or control of school funds shall be met prior to beginning work. The
Provider will bear the cost of acquiring the background screening required by Section
1012.32, F.S. and any fee imposed by the Florida Department of Law Enforcement to
maintain the fingerprints provided with respect to Provider and its employees.
2. Provider shall maintain a list of its employees who have completed background
screening as required by the referenced statutes and meet the statutory
requirements. Provider will update these lists in the event that any employee listed fails to
meet the statutory standards or new employees who have completed the background check
and meet standards are added. Provider agrees that in the event the Provider or any
employee who has completed the background check and met the statutory standards is later
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convicted of any disqualifying offense, the Provider shall not permit said employee on
school property and Provider will immediately notify the District School Health Services
Program Contact.
3. As required by the provisions of State Board of Education Rule 6B-1.006(5), The
Principles of Professional Conduct of the Education Profession in Florida, and Florida
Statutes, contractual personnel who have direct contact with students or who have access
to or control of funds are required to self-report within forty-eight (48) hours to the Provider
who must then notify the School Board of any arrests/charges involving the abuse of a
child, the sale and/or possession of a controlled substance, or any disqualifying offense.
Such notice shall not be considered an admission of guilt nor shall such notice be
admissible for any purpose in any proceeding, civil or criminal, administrative or judicial,
investigatory or adjudicatory. In addition, self-reporting shall also be required for any
conviction, finding of guilt, withholding of adjudication, commitment of a pretrial
diversion program, or entering of a plea of guilty or nolo contendere for any criminal
offense other than a minor traffic violation within forty-eight (48) hours after the final
judgment.
4. The parties agree that in the event that the Provider fails to perform any of the duties
described in this paragraph, this will constitute a material breach of the Agreement entitling
school to terminate immediately with no further responsibility to make payment or perform
any other duties under this Agreement.
G. Medical Director Oversight
The provider’s Medical Director will provide School Health medical oversight and will
serve as the Medical Review Officer for approval of School Health protocols. Provider’s Medical
Director will also provide medical oversight for all Health Technicians, RNs and LPN personnel
who are directly employed by the School Board or Provider. RN and LPN personnel, volunteers
and other staff working in the schools shall adhere to policies and follow all medical protocol.
H. Safeguarding Information
Provider shall not use or disclose any information concerning a recipient of services under
this Agreement for any purpose not in conformity with the state regulations, federal regulations
and the School Board’s policies or without written consent of the recipient, or his responsible
parent or guardian when authorized by law.
I. Requirements of Section 287.058, Florida Statutes
1. Provider shall provide units of deliverables, including reports, findings, and drafts
as specified in Attachments I and II to be received and accepted by the School Health
Services Contract Manager.
2. Provider shall comply with the criteria and final date by which such criteria must
be met for completion of this Agreement.
3. Provider shall allow public access to all documents, papers, letters, or other
materials subject to the provisions of Chapter 119, Florida Statutes, and made or received
by the Provider in conjunction with this Agreement. It is expressly understood that
substantial evidence of the Provider’s refusal to comply with this provision shall constitute
a breach of contract.
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J. Independent Contractor and Licensing
It is mutually agreed and understood that the services provided by Provider to School Board
pursuant to this Agreement are rendered by Provider to School Board as an independent contractor,
and nothing contained in this Agreement shall be construed as creating an employer/employee,
partnership, joint venture, or principal/agent relationship between School Board and Provider. In
this regard, neither Provider nor any of the Provider's agents, representatives, employees or
independent contractors shall be deemed to be employed by School Board for purposes of any tax
or contribution levied by, under or in accordance with any federal, state or local laws with respect
to employment or compensation for employment, or for any purpose whatsoever. In addition,
neither Provider nor any of its employees, agents, representatives, or independent contractors shall
be entitled to any fringe benefits, including participation in any health insurance, dental,
retirement, or any other defined benefit or deferred compensation plans established or offered by
School Board to or for the benefit of any of the School Board’s employees. Provider shall render
services hereunder as an independent contractor, and any duties of Provider arising out of this
Agreement shall be owed solely to School Board (or its Affiliates) and not for the benefit of any
third parties. Provider shall not have any right or authority during the term of this Agreement to
assume or create any obligations or responsibility, expressed or implied, on behalf of or in the
name of School Board (or any of its Affiliates) in any way. Provider covenants and agrees with
School Board that Provider shall pay when due all taxes or contributions levied by, or in
accordance with, any federal, state or local law due with respect to any of Provider’s employees,
agents or independent contractors for any and all purposes whatsoever.
It shall at all times remain the responsibility of Provider to ensure that all Provider officers,
agents, and employees obtain and maintain proper licensure and insurance to perform the services
to be provided pursuant to this Agreement. Provider agrees to indemnify and hold harmless the
School Board, its officers, agents, and employees from any liability resulting from Provider’s
failure to comply with the requirements of this paragraph or any state or federal law with regard
to licensure.
K. Other Costs
The Provider will be responsible for any costs not specifically assigned to the School Board
within this Agreement.
L. Assignment
The Provider shall not assign or transfer this Agreement or any interest or claim in this
Agreement without prior written consent of the School Board.
M. Debarment
By signing this Agreement, Provider certifies, to the best of its knowledge and belief, that
it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal department or
agency.
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b. Have not, within the preceding five-year period, been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state or
local) transaction or contract under public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements or receiving stolen property.
c. Are not presently indicted or otherwise criminally charged by a
governmental entity (federal, state or local) with commission of any of the offenses
enumerated in preceding paragraph (b).
d. Have not within the preceding five-year period had one or more public
transactions (federal, state or local) terminated for cause or default.
Provider agrees to notify the School Board within 30 days after the occurrence of any of
the events, actions, debarments, proposals, declarations, exclusions, convictions, judgments,
indictments, informations, or terminations as described in paragraphs (a) through (d) above, with
respect to Provider or its principals.
N. Insurance
1. Provider shall maintain, throughout the term of this Agreement and any renewals,
general liability insurance in an amount of not less than $1,000,000.00 per occurrence,
$3,000,000.00 aggregate covering its activities pursuant to this Agreement. The policy
shall be obtained from a liability insurance carrier rated A or higher, under a policy
approved for use in the State of Florida. The policy shall contain an evidence/endorsement
providing physical and sexual abuse and molestation coverage. Provider shall provide the
School Board with a Certificate of Insurance naming “The School Board of Bay County,
Florida, its officers, employees, and agents” as included in an additional insured
endorsement to the general liability policy as an additional insured under Provider’s policy
and unconditionally entitling the School Board to thirty days’ notice of cancellation of such
policy or any of the coverages provided by such policy.
2. The Parties agree to provide all insurance which may be required or necessary for
this Agreement as determined in accordance with Federal, State and local laws and
regulations; as well as follow all regulatory mandates from Federal, State and local Health
agencies. The Parties shall hold such insurance at all times during the existence of this
Agreement.
3. The provisions of this section, Insurance, shall survive the expiration or termination
of this Agreement.
O. Indemnification
1. Provider for itself and its officers, employees, agents, representatives, contractors,
or sub-contractors, shall fully indemnify and hold the School Board and its officers and
employees harmless for any from any claim, loss, damage or liability caused by negligence,
misfeasance or malfeasance by Provider, its employees, appointees or agents, in the
performance of or relating to the performance of the duties imposed upon Provider by this
Agreement and any covenant or provision hereof, including but not limited to defending
the School Board and its officers and employees against any complaint, administrative or
judicial proceeding, payment of any penalty imposed upon School Board, or payment of
26
any and all cost(s), damage(s), judgment(s), or loss(es) incurred by or imposed upon
Provider or the School Board.
2. Provider shall also be liable for, and shall indemnify, protect, defend and hold
School Board harmless against, all amounts owed to Medicare, Medicaid, all applicable
third-party payor programs, third party payors, and residents, including, but not limited to,
any overpayments received by Provider, relating to the term of this Agreement. Such
indemnification shall include, but not be limited to defending the School Board and its
officers and employees against any complaint, administrative or judicial proceeding,
payment of any penalty imposed upon School Board, or payment of any and all cost(s),
damage(s), fine(s), judgment(s), or loss(es) incurred by or imposed upon Provider or the
School Board.
3. Provider shall immediately give the School Board written notice of any and all
claims asserted against Provider and the School Board. The School Board shall have the
right but not the obligation to participate in any defense.
4. The provisions of this section, Indemnification, shall survive the expiration or
termination of this Agreement.
III. The School Board hereby agrees to be bound by the following:
A. Health Room Office Space
The School Board shall provide office space for Provider in the Health Room at the Schools
without charge. When needed for medications requiring refrigeration, the School Board will
provide a designated, locked refrigerator or a locked container within a secure refrigerator within
which no personal food items will be stored. The School Board will also provide for one or more
adequately maintained treatment and/or recovery tables in each school health clinic. The School
Board will also make adequate arrangements for the disposal of regulated medical waste generated
within the Health Rooms.
B. Telehealth Clinic Space
The School Board shall identify and provide suitably private space for the Telehealth Clinic
space that is separate from the Health Room at all campuses where telehealth services are to be
provided by PanCare. PanCare will provide all supplies, including exam tables, necessary for the
provision of telehealth services in the Telehealth Clinic. The School Board will also make
adequate arrangements for the disposal of regulated medical waste generated within the Telehealth
Clinics.
C. Professional Development
1. The School Board shall provide training in the use of Bay District School student
database systems for the Health Services Personnel hired under this Agreement to include,
but not limited to: the areas of various federal program requirements, state statutory
requirements as they relate to health, the School Board’s health policies and procedures,
and developing positive relationships with schools.
2. Both Provider and the School Board recognize the importance of having well-
trained Health Technicians to work with students. Once per month during the school year,
the School Board will provide meeting space and allow Provider to pull School Health
Technicians from Schools to receive three hours of professional development from
27
Provider. During such training time, alternative school staff will cover medication
distribution at the schools. All efforts will be made to arrange trainings at times that will
be least disruptive to the schools.
D. Payment for School Health Technician Program Services
The School Board shall pay for contracted services according to the conditions of
Attachments I-A and I-B in an aggregate annual amount of $505,000.00 subject to the availability
of funds. Payments shall be made quarterly upon receipt and approval of invoice from PanCare
of Florida, Inc. The School Board’s performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature. The costs of services paid under any
other Agreement or from another source are not eligible for reimbursement under this Agreement.
Notwithstanding the foregoing, Provider may seek reimbursement from third-party payors, such
as Medicaid and insurers, for the student health screening services outlined in Attachment I-A
hereto, as those services are not covered by the funding Provider will receive from the School
Board pursuant to this Agreement.
E. Exclusivity of Screening Services
During the term of this Agreement, Provider shall have the exclusive right to provide health
screening services for students, which shall include the hearing, vision, scoliosis, dental, and BMI
screenings and the subsequent follow up referrals outlined in Attachment I hereto.
IV. The Provider and Board Mutually Agree:
A. Term of Agreement
This Agreement shall commence on the Effective Date and remain in effect until June 30,
2020, provided the conditions of this Agreement are met.
It is agreed that should both parties desire to continue this agreement after June 30, 2020,
this Agreement may be extended for the period of one year with the same terms and conditions
upon the giving of notice by either party to the other prior to the expiration of this agreement and
upon ratification of the extension by the School Board at a publicly-noticed meeting.
B. Termination
1. Termination at Will. Either party upon no less than sixty calendar days’ notice,
without cause, may terminate this Agreement unless both parties mutually agree upon a
lesser time. Said notice shall be delivered by certified mail, return receipt requested, or in
person with proof of delivery.
2. Termination Contact. In the event of termination, notices shall be provided to the
following contact persons:
For the School Board: Superintendent of Schools
1311 Balboa Avenue
Panama City, Florida 32401
For the Provider: Chief Operating Officer
403 E. 11th Street
Panama City, Florida 32401
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C. School Health Services Program Contacts
The name and address of the School Board’s School Health Services Contract Manager for
this contract is:
Kara Mulkusky, Student Services Director
Bay District Schools
1311 Balboa Avenue
Panama City, FL 32401
(850) 767-4117
mulkukm@bay.k12.fl.us
The name and address of the representative of the Provider responsible for administration
of the program under this contract is:
Robert Thompson
Chief Operating Officer
PanCare of Florida, Inc.
403 E. 11th Street
Panama City, Florida 32401
850-747-5599
rthompson@pancarefl.org
All notices to be given under this Agreement shall be in writing, sent via e-mail, by courier,
or by certified mail, return receipt requested, postage prepaid, to the School Health Services
contacts listed above. Notices to be given under this Agreement to the School Board shall also be
copied to:
Franklin R. Harrison, Esq.
School Board Attorney
Hand Arendall Harrison Sale
304 Magnolia Avenue
Panama City, Florida 32401
If either party designates different representatives after execution of this Agreement, notice
of the name and address of the new representative will be rendered in writing to the other party
and said notification attached to originals of this Agreement.
D. Renegotiation or Modification
Modification of provisions of this Agreement shall only be valid when they have been
reduced to writing and duly signed. The parties agree to renegotiate this Agreement if federal
and/or state revisions of any applicable laws or regulations make changes in this Agreement
necessary.
E. Special Provisions
1. No student or parent shall ever be charged for services rendered by Provider
pursuant to this Agreement.
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2. The Provider shall not permit any publicity involving students, including the use of
names or identifiable pictures, without the written consent of the student’s parents or legal
guardians.
3. To the extent consistent with maintaining required student confidentiality, the
Provider shall allow the School Health Services Contract Manager and other agents of the
School Board to conduct private, confidential interviews with the student, family and
Provider staff, for those students and families whose services have been subsidized by the
School Board.
4. The Provider will comply with all State of Florida Laws and School Board policies
and procedures in the reporting of suspected child abuse/child neglect. As such, Provider
represents and warrants to the School Board that Provider has read and is familiar with
Florida Statute § 39.201 regarding individuals’ duties to report knowledge or suspicion that
a child is abused, abandoned, or neglected by a parent, legal custodian, caregiver, or other
person responsible for the child's welfare, as defined in this chapter, or that a child is in
need of supervision and care and has no parent, legal custodian, or responsible adult
relative immediately known and available to provide supervision and care. Provider further
represents and warrants to the School Board that Provider has duly trained its officers,
agents, and employees with regard to each of their individual duties to report any such
knowledge or suspicion immediately and directly to the Florida Department of Children
and Families’ Central Abuse Hotline at 1-800-96-ABUSE.
5. The Provider shall be responsible for the original stock of supplies for each Health
Room at the School sites for the start-up of the school year and the School Board will be
responsible for additional stocking/supplies when the original stock of supplies in Health
Rooms are depleted.
6. The School Board shall be responsible for supplying computer equipment for the
Health Rooms at the designated school sites for the start-up contract with the Provider
responsible for future computer replacements for broken, stolen or machines in need of
upgrades to ensure connectivity.
7. The Provider shall be responsible for the additional administrative expenses as
deemed appropriate for program implementation.
F. Governing Law
This Agreement shall be interpreted and construed in accordance with and governed by the
laws of the State of Florida. Any controversies or legal problems arising out of this Agreement
and any action involving the enforcement or interpretation of any rights hereunder will be
submitted to the jurisdiction of the state courts of the Fourteenth Judicial Circuit in and for Bay
County, Florida.
G. Sovereign Immunity
Notwithstanding any other term of this Agreement, the School Board intends to avail itself
of the benefits of Section 768.28 and of other statutes and common law governing sovereign
immunity. In no event will the School Board's liability exceed the sum of $200,000 per person or
$300,000 per occurrence. Nothing in this Agreement is intended to inure to the benefit of any third
party for the purpose of allowing any claim which would otherwise be barred under the doctrine
of sovereign immunity or by operation of law.
30
H. Parties’ Authority
The Parties warrant and represent that they have authority to enter into this Agreement and
any person signing it on any of the Parties’ behalf has been duly authorized to execute this
Agreement for the Party they are representing.
I. No Presumption
The Parties acknowledge that they and their attorneys have participated in the preparation,
negotiations and drafting of this Agreement. The terms in this Agreement shall be construed in
accordance with their fair meaning and there shall be no presumption applied against any Party for
having drafted or participated in the drafting of any such terms.
J. Descriptive Headings
The headings used herein are descriptive only and for the convenience of identifying
provisions and are not determinative of the meaning or effect of any such provision.
K. Opportunity to Consult with Counsel
The Parties acknowledge that they have had an opportunity to consult with legal counsel
of their own choice, that they have read this Agreement, that they are fully aware of the contents
of this Agreement and of its legal effect and fully understand and agree to each and every provision
hereof without reservation, and that they have executed this Agreement in reliance on their own
judgment and free from any coercion, duress or undue influence.
L. Entire Agreement
This Agreement and its attachments as referenced constitutes and contains the entire
agreement and understanding between the Parties with respect to the subject matters herein and
supersedes and replaces all prior agreements, written or oral, including the Parties’ agreement
dated May 14, 2019 regarding the telehealth clinic program. The Parties acknowledge that no
representations, inducements, promises, or agreements have been made by or on behalf of any
Party, except those covenants and agreements embodied in this written Agreement. Any
amendment or modification of this Agreement, or any waiver of its terms, in order to be binding,
must be written and signed by the Parties hereto.
M. Execution in Counterparts
This Agreement may be executed in counterparts, each of which shall be an original and
all of which shall constitute but one and the same instrument.
N. Further Acts
Each party to this Agreement agrees to perform any further act and to execute,
acknowledge, and deliver any documents, which may be reasonably necessary to carry out the
provisions of this Agreement.
O. Agreement Interpretation
Each party to this Agreement agrees to perform any further act and to execute,
acknowledge, and deliver any documents, which may be reasonably necessary to carry out the
provisions of this Agreement.
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P. Waiver of Breach
Waiver of breach of any provisions of this Agreement shall not be deemed to be a waiver
of any other breach and shall not be construed to be a modification of the terms of this Agreement.
The provisions herein do not limit any Party’s right to remedies at law or in equity.
Q. Subcontractors
The Parties agree to neither assign the responsibility of this Agreement to another party nor
subcontract any portion of this Agreement without prior written approval of all Parties. Any sub-
license, assignment, or transfer otherwise occurring shall be null and void.
R. Required Public Record Notice
PUBLIC RECORDS NOTICE: IF PROVIDER HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO PROVIDER’S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS, THE PUBLIC INFORMATION OFFICE, AT 850-767-
5281, 1311 BALBOA AVENUE, PANAMA CITY, FLORIDA 32401.
Provider is required to comply with the Florida Public Records Law, Chapter 119, Florida Statutes,
in the performance of its duties under this contract and will specifically:
a. Keep and maintain public records required by the School Board to perform the service.
b. Upon request from the School Board’s custodian of public records, provide the School
Board with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in the Chapter 119, Florida Statutes
or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the duration of
the contract term and following completion of the Agreement if Provider does not transfer the
records to the School Board.
d. Upon completion of the contract, transfer, at no cost, to the School Board all public
records in possession of Provider or keep and maintain public records required by the School Board
to perform the service. If Provider transfers all public records to the School Board upon
completion of the contract, Provider shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If Provider keeps and
maintains public records upon completion of the contract, the Provider shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to
the School Board, upon request of the School Board’s custodian of public records, in a format that
is compatible with the information technology systems of the School Board.
e. The failure of Provider to comply with the provisions set forth herein shall
constitute a default and material breach of this Agreement, which may result in immediate
termination, with no penalty to the School Board.
[SIGNATURE PAGE TO FOLLOW]
32
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their
duly authorized officers or representatives.
PanCare of Florida, Inc.,
a Florida not-for-profit corporation
____________________________ _______
R. Michael Hill Date
President & CEO
The School Board of Bay County, Florida
____________________________ _______
Steve Moss Date
Chair
____________________________ _______
William V. Husfelt, III Date
Superintendent
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EXHIBIT I-A
SCHOOL HEALTH TECHNICIAN SERVICES
1. Services to be provided
The Provider will ensure the provision of 29 School Health Technician services, one at each
assigned school.
2. Manner of Service Provision
a. The responsibilities of School Health Technicians shall include:
i. Following and enforcing school policies and procedures affecting the
health, safety and well-being of employees and students in the school health
setting
ii. Providing medication administration; maintains proper documentation for
the administration of medication and provides parent awareness of the need
to re-supply medication
iii. Administering minor first aid
iv. Performing clean catheterizations
v. Administering enteral feedings
vi. Performing/assisting with blood glucose monitoring
vii. Notifying Registered Nurse and principal of acutely ill or injured students
viii. Completing head lice interventions (including detection, parent education
and screening for readmission to school); Efforts will be made to avoid peak
medication distribution times which typically occurs during the hours of
10:30am-1:00pm
ix. Performing CPR/AED as needed
x. Documentation and data reporting of services provided in clinic according
to state and district policy and procedures
xi. Communicating with registered nurse, school personnel or parent/guardian
as needed for care of student
xii. Assist as needed with subsequent follow up referrals from student health
screenings
xiii. Performing specialized medical procedures for students after receiving
child specific training and delegation by registered nurse
xiv. Overseeing inventory and usage of first aid and related health supplies and
equipment and informs principal of Health Room needs
34
xv. Complying with confidentiality requirements of the School District of Bay
County and PanCare of Florida, Inc.
xvi. Ensuring that all paperwork generated in clinic will be dispersed following
established policy and procedure
3. Provider and the School Board agree that each school health room site will be staffed for
the full time equivalent of the 2019-2020 school year.
35
EXHIBIT I-B
REGISTERED NURSES OR LICENSED PRACTICAL NURSES
FOR SCHOOL HEALTH SERVICES
1. Services to be provided
The Provider will ensure the provision of Registered Nurses (RNs) or Licensed Practical
Nurses (LPNs), to provide the services outlined herein for Bay District Schools.
2. Manner of service provision
a. The responsibilities of the nurses will be those outlined in Attachment I with the
additional responsibilities of:
i. Following and enforcing school policies and procedures affecting the
health, safety and well-being of employees and students in the school health
setting
ii. Supervising PanCare staff in the implementation of Individual Health Care
Plans (“IHCPs”) and ensuring that IHCPs are properly implemented as
written
iii. Providing completion of required screenings per Florida Statute
381.0056(4)(a)6-9; including subsequent rescreening activities related to
the follow-up process
iv. Ensuring the filing of school health documentation and ensure
documentation accuracy in accordance with state and district policy and
procedures
v. Ensuring submission of school health data to FLDOH-BC no less than
monthly, within 15 days at the end of each month
vi. Performing, as needed, on site school clinic supervisory visits to assess and
evaluate performance standards, documentation and environment
vii. Assisting with the training of those providing technical health support
activities including, but not limited to, medication administration, complex
medical procedures, and carbohydrate counting
viii. Consulting with principals, as needed, to ensure quality program
implementation
ix. Alerts principal, Director of Student Services, and FLDOH-BC of
communicable diseases
x. Serving as a health expert on child study team, IEP development, and 504
plans
xi. Assisting with compliance of state mandated health requirements for school
entry
36
b. The Registered Nurses or Licensed Practical Nurses shall meet the following
qualifications: hold a current RN or LPN license in the State of Florida and hold a
current CPR certification (infant/Child/Adult/AED). The Provider will ensure
individuals to be employed have successfully passed the background screening as
referenced in Section (1)(F).
37
EXHIBIT II
School Telehealth Services
1. PanCare agrees to:
a) Provide the School Telehealth Program during the school year and summer
programming, at school sites throughout the District to be agreed upon between
PanCare and the Superintendent (hereinafter collectively referenced as the
“Telehealth Schools”). Telehealth Services include telehealth virtual visits for
medical care and behavioral/mental health counseling, health screenings, dental
screenings and exams, and follow up consultation with students, parents, and staff
as needed.
b) Provide School Telehealth Program staff and services, as resources allow, at the
Bay Base Telehealth Schools for the 2020 Summer Bay Base program with a
schedule to be agreed upon and coordinated by the School Health Services
Contacts.
c) Schedule virtual appointments for students with PanCare healthcare providers.
d) Provide proper clean-up in the School Telehealth Clinic at the end of each working
day.
e) Collaborate with School Board in identifying Telehealth Clinic space in each listed
Telehealth School.
f) Provide first aid supplies for the Telehealth Clinic, including Band-Aids, gloves,
gauze, exam tables, and exam table coverings, at each participating Telehealth
School.
g) Provide follow-up care to students serviced as needed.
h) Provide School Telehealth Program services to include telehealth virtual visits,
parent consultation, and behavioral and mental health counseling.
i) Confirm parental consent prior to providing healthcare services, including
Telehealth services, to any student. As used throughout this Agreement, the term
“parent” is inclusive of parents and legal guardians. Ensure the parents of students
receiving services have given consent for the students to receive the applicable
Telehealth services.
j) Provide case management and case records documentation. Must maintain case
records that indicate all contacts including follow up information and encounters
with students.
2. The School Board agrees to:
a) Provide PanCare access to the Schools’ facilities for the implementation of the
School Telehealth Program services.
38
b) Provide PanCare access to students’ medical records upon receipt of consent from
a parent.
c) Provide one dedicated Clinic space for provision of School Telehealth services at
each of the Telehealth Schools.
d) Provide designated trained school staff members to assist in providing health
services, such as daily medication distribution, lice screenings, and care to students
who are ill or injured.
e) Provide network connections for PanCare to provide Telehealth services.
f) In collaboration with PanCare, determine the School Telehealth Program business
hours considering the service needs of the schools.
g) Send consent forms for the provision of School Telehealth services to all parents
with a student attending a Telehealth School.
h) Allow PanCare to store Telehealth equipment at Telehealth Schools. Provide the
keys to the Clinic to PanCare. PanCare understands that school personnel will also
have keys to the Clinic.
i) Provide live access for electronic health records maintained by the School Board.
PanCare employees having access to such records shall at all times abide by state
and federal laws and access only those students’ records for which they have a
lawful purpose to do so. As stated in sub-section II.B. of the parties’ Agreement,
PanCare is responsible for its employees and agents’ compliance.
3. Facilities, Equipment, and Supplies
a) The School Board must ensure that the Clinic facilities at Telehealth Schools are
adequate and properly maintained.
b) PanCare shall be responsible for all supplies required to operate the School
Telehealth equipment.
c) PanCare will notify the School Board in writing a minimum of 30 days prior to
making any changes in location, which shall affect the Parties’ ability to contact the
other parties by telephone, facsimile transmission, or in writing.
4. Evaluation Methodology
The Parties will collaborate in the review of outcome measures to evaluate the success of
the collaborative partnership.
39
EXHIBIT III
DENTAL HEALTH PROGRAM
1. Scheduling and Locations
The School Board will allow PanCare to be the sole provider of preventative dental care
services on School Board campuses at times and location to be approved by the Director of Student
Services. Preventative dental care services will be provided via PanCare’s Mobile Dental Unit(s).
School locations are to be set at the sole discretion of the School Board. The specific dates, times
and locations the Mobile Dental Unit will see students will be established and agreed upon by both
parties in advance of the specific site visits with alternate dates established as needed.
The point of contact for PanCare prior to scheduling services at any school location shall
be the School Board’s Director of Student Services or his or her designee if the Director is
unavailable. Prior to contacting a school to schedule dates for the Mobile Dental Unit, PanCare
must contact Student Services at 850-767-4311.
After PanCare has received approval from the Director of Student Services to reach out to
individual school sites, a schedule of services will be arranged through each Principal or his or her
designee. Schools are asked to confirm the schedule that works best for them for planning purposes
with a few tentative alternate planned times in the event unforeseen changes occur. All parental
consent packages will be approved by the School Board in advance of distribution.
2. Cost
All costs associated with staffing the Mobile Dental Unit medical supplies and outreach
activities shall be the responsibility of PanCare. There shall be no rental or license fee charged to
PanCare by the School Board for the use of space on School Board property by the mobile unit.
PanCare may recoup costs via Medicaid or private insurance billings, as may be allowed by law.
The School Board assumes no responsibilities regarding such billing or fees.
3. Services to be Provided by PanCare
The PanCare Mobile Dental Unit will provide the following preventative dental care
services for students: annual dental exams, annual dental cleanings, annual dental sealants, as
needed, oral hygiene instructions, and fluoride treatments. PanCare will provide a complementary
toothbrush, toothpaste, and dental floss after each visit.
4. Prior Written Consent Required
Services will be provided only to those students whose parent or legal guardian
completes the intake forms, including a consent form.
40
EXHIBIT IV
BEHAVIORAL HEALTH PROGRAM
1. Scheduling and Locations
The School Board will allow PanCare to provide behavioral health services on School
Board campuses to be approved by the Director of Student Services. School locations are to be
set at the sole discretion of the School Board. The specific dates, times, and locations PanCare
will see students will be established and agreed upon by both parties in advance of the specific site
visits with alternate dates established as needed.
The point of contact for PanCare prior to scheduling services at any school location shall
be the School Board’s Director of Student Services or his or her designee if the Director is
unavailable. Prior to contacting a school to schedule services, PanCare must contact Student
Services at 850-767-4311.
After PanCare has received approval from the Director of Student Services to reach out to
individual school sites, a schedule of services will be arranged through each Principal or his or her
designee. All parental consent packages will be approved by the School Board in advance of
distribution.
2. Referrals
The School Board is under no obligation to refer students to PanCare for behavioral health
services and makes no guarantees to PanCare that the School Board will refer any certain number
of students to PanCare. However, the School Board anticipates that it may have students in the
following categories, which the School Board may refer to PanCare for behavioral health care
services, as needed:
● Students who have behavioral concerns which, according to School Board faculty,
significantly impact the safety or fidelity of the learning environment for the student or
other students.
● Students who are identified through a Social-Emotional Health Survey or other
assessment/interview as needing behavioral health care services.
● Students whose parents requests a referral for behavioral health care services.
3. Cost
PanCare shall bear all costs associated with its provision of behavioral health services.
There shall be no rental or license fee charged PanCare by BCSB for the use of space on BCSB
property. PanCare may recoup costs via Medicaid or private insurance billings, as may be allowed
by law. The School Board assumes no responsibilities regarding such billing or fees.
4. Services to be Provided by PanCare
PanCare will provide the following behavioral health services for students:
41
a. Screening: This is a necessary and quick process of gathering information to
initially determine whether someone might be experiencing symptoms of a mental
health issue. Screening will be available for ADHD, Depression, Anxiety, and
other diagnoses common in children.
b. Diagnostic Evaluation: An assessment of the level of functioning, including a
biopsychosocial summary. The assessment also includes environmental and
educational factors that affect the student.
c. Individual Treatment: The use of psychotherapeutic counseling techniques, in the
treatment of an individual, on a one-to-one basis.
d. Group Treatment: The use of psychotherapeutic counseling techniques in the
treatment of a group of students who share a diagnosis or can benefit from learning
the same information.
e. Family Consultation: A meeting of at least 15 minutes in duration, either in person
or by telephone, with family members/guardians of the student and the treating
provider concerning the student’s need for/progress in treatment.
f. Referrals for Primary Care: Behavioral Health providers routinely review basic
physical health information with all those who are evaluated. For any student who
could benefit from medical assistance, a referral will be provided to the
parent/guardian.
g. Medication Management: At times, medication may be a part of an overall
treatment plan. If this is determined to be needed, the Behavioral Health provider
will provide that information, as well as a referral to a medical provider who can
further evaluate the need, and treat if necessary.
5. Prior Written Consent Required
Services will be provided only to those students whose parent or legal guardian
completes the intake forms, including a consent form.
42
July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: FDOHBay MOU for School Health Services 2019-2020 CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT, III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 872-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5 Board Action
43
MEMORANDUM OF UNDERSTANDING between
The School Board of Bay County, Florida and
PANCARE of FLORIDA, INC. and
THE FLORIDA DEPARTMENT of HEALTH in BAY COUNTY, FL THIS AGREEMENT is made and entered in between the School Board of Bay County, Florida (“Bay District Schools” or "BDS") with offices at 1311 Balboa Avenue, Panama City, Florida 32401, PanCare of Florida, Inc. (“PanCare”) with offices located at 2309 East 15th Street, Panama City, Florida 32405, and the Florida Department of Health in Bay County ("FDOHBC"), with offices at 597 West 11th Street, Panama City, Florida 32401, to provide collaborative school health services for the public, and charter, school students of Bay County, FL. Definitions:
A. For the purposes of this agreement, Bay District Schools (BDS) includes both public, and charter, schools within Bay County, Florida.
B. Public Schools include:
• Callaway Elementary
• Cedar Grove Elementary
• Deer Point Elementary
• Hiland Park Elementary
• Hutchison Beach Elementary
• Lucille Moore Elementary
• Lynn Haven Elementary
• Merriam Cherry Street Elementary
• Northside Elementary
• Oakland Terrace Elementary
• Parker Elementary
• Patronis Elementary
• Southport Elementary
• Tommy Smith Elementary
• Tyndall Elementary
• Waller Elementary
• West Bay Elementary
• C.C. Washington Academy
• Jinks Middle
• Merritt Brown Middle
• Mowat Middle
• Surfside Middle
• A. Crawford Mosley High
• Bay High
• J.R. Arnold High
• Rosenwald High
• Rutherford High
• Breakfast Point Academy
• Deane Bozeman School
• Margaret K. Lewis School
• New Horizons Learning Center
• St. Andrew School
44
C. Charter Schools include:
• Bay Haven Elementary/Middle
• Central High
• Chautauqua Learn & Serve
• North Bay Haven Elementary/Secondary
• Palm Bay Preparatory Academy
• Rising Leaders Academy
• University Academy FDOHBC Agrees:
A. To initiate the development of the School Health Services Plan in conjunction with BDS and PanCare. FDOHBC will submit the plan to the SHAC for review and approval. FDOHBC will submit the approved School Health Services Plan to the Florida Department of Health Program Office no later than Sept. 15th biennially. FDOHBC will assure that any amendments will have the required signatures and submit the document to the FDOH State Program Office.
B. To provide school health services to Bay Charter Schools in compliance with all requirements as noted in Chapter 2 of the School Health Administrative Resource Manual. Medical oversight will be provided through FDOHBC’s Medical Director and FDOHBC’s School Health staff.
C. To develop Individual Health Care Plans (IHCP) for all BDS students identified by BDS or PanCare as requiring a plan, Public and Charter, and to revise the plan upon notification by BDS or PanCare of a change in health condition or otherwise that may necessitate such a revision. FDOHBC will provide a review of such plans with the BDS and/or PanCare health professionals implementing the plans to provide an opportunity to answer questions and clarify any uncertainty; however, FDOHBC and its health professionals take no responsibility for implementation of the IHCPs, and BDS and PanCare agree to assume the liability for such implementation and will exercise due care to ensure the IHCPs are understood and implemented properly.
D. To remotely review electronic immunization records for compliance and track students who are found not in compliance with State Statutes to deliver exclusion letters to BDS for distribution to student’s parents.
E. To follow health information confidentiality regulations as defined by the Health Insurance Portability and Accountability Act (HIPAA) and the Family Educational Rights and Privacy Act (FERPA).
F. To perform other duties as defined, and agreed upon by authorized signature, in the current approved School Health Services Plan for Bay County (See Exhibit A).
BDS Agrees:
A. To work with FDOHBC, and PanCare, to initiate the development of the School Health Services Plan and ensure the plan is prepared, reviewed and approved as needed to meet the statutory requirements.
B. To execute a separate contractual agreement with PanCare to provide health services in each school, with exception of Charter Schools. In-school personnel are supervised by registered and licensed practical nurses.
C. To allow for access for FDOHBC School Health staff to FOCUS and ENRICH, as may be needed to perform assigned duties. BDS will also allow FDOHBC School Health staff to perform assigned duties that may require access to BDS campuses per this agreement. Access to BDS campuses will be granted pursuant to proper agreed upon protocols.
45
D. To follow health information confidentiality regulations as defined by the Health Insurance Portability and Accountability Act (HIPAA) (see Attachment I) and the Family Educational Rights and Privacy Act (FERPA).
E. To perform other duties as defined, and agreed upon by authorized signature, in the current approved School Health Services Plan for Bay County (See Exhibit A).
PanCare agrees:
A. To follow health information confidentiality regulations as defined by the Health Insurance Portability and Accountability Act (HIPAA) (see Attachment II) and the Family Educational Rights and Privacy Act (FERPA).
B. To perform other duties as defined, and agreed upon by authorized signature, in the School Health Services Plan for Bay County, as it may be amended from time to time by agreement of the parties. (See Exhibit A).
Special Provisions:
A. Neither party shall permit any publicity involving students, including the use of names or identifiable pictures, without the written consent of the student's parents or legal guardians.
B. All parties will comply with all State of Florida Laws and Bay County School District Procedures In the reporting of suspected child abuse/child neglect.
C. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. Any controversies or legal problems arising out of this Agreement and any action involving the enforcement or interpretation of any rights hereunder will be submitted to the jurisdiction of the State courts of the Fourteenth Judicial Circuit of Bay County, Florida.
Contacts:
Florida Department of Health in Bay County: Bay District Schools: Kayla M. Barron, RN, BSN Kara Mulkusky Director of Nursing Director of Student Services 597 West 11th Street 1311 Balboa Avenue Panama City, FL 32401 Panama City, FL 32401 (850) 252-9669 (850) 767-4117 Kayla.Barron@flhealth.gov mulkukm@bay.k12.fl.us
PanCare of Florida, Inc.: Robert Thompson Chief Financial Officer 2309 East 15th Street Panama City, FL 32405 (850) 747-5599 rthompson@pancarefl.org Terms of Agreement:
A. This agreement shall be for the period of July 16, 2019 through June 30, 2020, provided the conditions of this agreement are met.
B. Either party may cancel this agreement, without cause, upon no less than sixty (60) calendar days' notice, unless both parties mutually agree upon a lesser time. Said notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery.
C. In the event funds to finance this agreement become no longer available, either party may terminate the agreement upon no less than thirty days (30) notice in writing. Said notice shall be delivered by certified mail. return receipt requested, or in person with proof of delivery.
46
D. This agreement can automatically renew for an additional one year with mutual consent of all parties. However, it must be reviewed and renewed as a new agreement coinciding with the renewal of the School Health Service Plan.
IN WITNESS, THEREOF, the parties hereto have caused this agreement to be executed by their undersigned officials as duly authorized. This agreement shall not be binding until signed by all parties, as appropriate. Florida Department of Health The School Board of Bay County: Bay County, Florida: ________________________________ _______________________________ Signature Signature Sandon S. Speedling, MHS, CPM_____ Steve Moss______________________ Name Name Interim Health Officer_______________ Board Chairman___________________ Title Title _______________________ _________________________ Date Date PanCare of Florida, Inc.: ________________________________ Signature R. Michael Hill____________________ Name President & CEO__________________ Title _______________________ Date
47
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ensi
ve S
cho
ol H
ealt
h S
ervi
ces
– in
clu
de
incr
eas
ed s
erv
ices
in s
ecti
on
38
1.0
05
7, F
lori
da
Stat
ute
s, f
or
stu
den
t h
ealt
h m
anag
emen
t,
inte
rven
tio
ns
and
cla
sses
. Th
ese
serv
ices
pro
mo
te s
tud
ent
hea
lth
; re
du
ce h
igh
-ris
k b
ehav
iors
an
d t
hei
r co
nse
qu
ence
s (s
ub
stan
ce a
bu
se, u
nin
ten
tio
nal
/ in
ten
tio
nal
inju
ries
, an
d s
exu
ally
tra
nsm
itte
d d
isea
ses)
; pro
vid
e p
regn
ancy
pre
ven
tio
n c
lass
es a
nd
inte
rven
tio
ns;
an
d p
rovi
de
sup
po
rt s
ervi
ces
to
pro
mo
te r
etu
rn t
o s
cho
ol a
fter
giv
ing
bir
th.
•
Par
t II
I: H
ealt
h S
ervi
ces
for
Full
Serv
ice
Sch
oo
ls (
FSS)
– In
clu
des
bas
ic s
cho
ol h
ealt
h s
ervi
ces
and
ad
dit
ion
al s
pec
ializ
ed s
erv
ices
th
at in
tegr
ate
ed
uca
tio
n,
med
ical
, so
cial
an
d/o
r h
um
an s
erv
ices
su
ch a
s n
utr
itio
n s
erv
ices
, bas
ic m
edic
al s
ervi
ces,
aid
to
dep
end
ent
child
ren
(te
mp
ora
ry a
ssis
tan
ce f
or
nee
dy
fam
ilies
(TA
NF)
), p
aren
tin
g sk
ills,
co
un
selin
g fo
r ab
use
d c
hild
ren
, co
un
selin
g fo
r ch
ildre
n a
t h
igh
ris
k fo
r d
elin
qu
ent
beh
avio
r an
d t
hei
r p
aren
ts o
r gu
ard
ian
, an
d a
du
lt e
du
cati
on
to
mee
t th
e n
eed
s o
f th
e h
igh
-ris
k st
ud
ent
po
pu
lati
on
an
d t
hei
r fa
mili
es. T
hes
e se
rvic
es a
re r
eq
uir
ed o
f sc
ho
ols
as
def
ined
in
se
ctio
n 4
02
.302
6, F
lori
da
Stat
ute
s.
Th
e P
lan
co
nta
ins
4 c
olu
mn
s, a
s fo
llow
s:
•
Co
lum
n 1
–R
equ
irem
ents
an
d R
efe
ren
ces.
Th
is c
olu
mn
incl
ud
es F
lori
da
Stat
ute
s, A
dm
inis
trat
ive
Co
des
an
d r
efer
en
ces
dem
on
stra
tin
g b
est
pra
ctic
es
rela
ted
to
sch
oo
l hea
lth
.
•
Co
lum
n 2
– P
rogr
am S
tan
dar
ds.
Th
is c
olu
mn
pro
vid
es s
pec
ific
req
uir
emen
ts r
elat
ed t
o t
he
stat
ute
s, a
dm
inis
trat
ive
cod
e an
d r
efe
ren
ces
liste
d in
Co
lum
n
1.
•
Co
lum
n 3
– L
oca
l Age
ncy
(s)
Re
spo
nsi
ble
. Th
e lo
cal a
gen
cies
(D
epar
tmen
t o
f H
ealt
h, E
du
cati
on
al A
gen
cy (
LEA
), a
nd
Sch
oo
l Hea
lth
Ad
viso
ry C
om
mit
tee
(SH
AC
)) d
eter
min
e th
e re
spo
nsi
bili
ties
fo
r p
rovi
din
g th
e se
rvic
es d
escr
ibed
co
lum
ns
1 a
nd
2.
•
Co
lum
n 4
– L
oca
l Im
ple
men
tati
on
Str
ateg
y &
Act
ivit
ies.
Th
is c
olu
mn
des
crib
es t
he
imp
lem
enta
tio
n s
trat
egi
es a
nd
act
ivit
ies
to f
ulf
ill r
equ
irem
ents
in
colu
mn
s 1
an
d 2
.
Bay
Co
un
ty
48
PA
RT
I:
BA
SIC
SC
HO
OL
HE
AL
TH
SE
RV
ICE
S
Req
uir
em
en
ts/R
efe
ren
ce
s
Pro
gra
m S
tan
da
rds
Lo
ca
l A
ge
nc
y(s
) R
es
po
ns
ible
L
oca
l Im
ple
me
nta
tio
n S
trate
gy &
A
cti
vit
ies
1.
Sc
ho
ol H
ealt
h S
erv
ice
s
Pla
n;
Dis
tric
t W
ell
ne
ss
Po
lic
y;
Co
mp
reh
en
siv
e S
ch
oo
l H
ea
lth
Se
rvic
es;
Fu
ll S
erv
ice
S
ch
oo
ls:
S
ch
oo
l H
ea
lth S
erv
ices A
ct:
s.
38
1.0
056
, F
.S.;
Ch
ap
ter
64
F-6
.002
, F
.A.C
.;
F
lorid
a N
urs
e P
ractice
Act:
C
ha
pte
r 4
64
Nurs
ing
Te
ch
nic
al A
ssis
tan
ce
G
uid
elin
es -
Th
e R
ole
of
the
P
rofe
ssio
na
l S
ch
oo
l N
urs
e in
the
De
lega
tio
n o
f C
are
in
F
lorid
a S
cho
ols
(R
ev.
20
10
);
ss.
100
3.4
53,
F.S
.,
38
1.0
057
, F
.S.,
4
02
.30
26
, F
.S.
1a
. E
ach
lo
ca
l scho
ol h
ea
lth
se
rvic
es
pla
n s
ha
ll b
e c
om
ple
ted
bie
nn
ially
an
d
ap
pro
ve
d a
nd s
ign
ed
by,
at
a m
inim
um
, th
e s
up
erin
tend
ent
of
sch
oo
ls, th
e
sch
oo
l b
oa
rd c
ha
irpe
rson
, a
nd t
he
lo
ca
l C
HD
me
dic
al d
ire
cto
r/a
dm
inis
trato
r.
Flo
rid
a
Dep
art
me
nt of
Hea
lth
, B
ay
Cou
nty
(F
DO
HB
C)
Ba
y D
istr
ict
Sch
oo
ls (
BD
S)
Pa
nC
are
of
Flo
rid
a,
Inc.
(Pa
nC
are
)
Sch
oo
l H
ea
lth
Ad
vis
ory
Co
un
cil
(SH
AC
)
FD
OH
BC
will
in
itia
te t
he
d
eve
lop
me
nt of
the S
ch
oo
l H
ea
lth
S
erv
ices P
lan
in
co
nju
nctio
n w
ith
B
DS
and
th
e B
DS
co
ntr
acto
r,
Pa
nC
are
. F
DO
HB
C w
ill s
ub
mit t
he
p
lan
to
th
e S
HA
C f
or
revie
w a
nd
a
pp
rova
l.
FD
OH
BC
will
su
bm
it th
e
ap
pro
ve
d S
ch
oo
l H
ea
lth
Se
rvic
es
Pla
n to
the
Sta
te F
DO
HB
C P
rogra
m
Off
ice
no
la
ter
tha
n S
ep
t. 1
5th
b
ien
nia
lly.
1b
. T
he
lo
ca
l sch
oo
l he
alth
se
rvic
es
pla
n s
ha
ll b
e r
evie
we
d e
ach
ye
ar
for
the
p
urp
ose
of
upd
atin
g t
he
pla
n.
Am
en
dm
en
ts s
ha
ll b
e s
ign
ed
by t
he
sch
oo
l d
istr
ict
su
pe
rin
ten
de
nt a
nd t
he
lo
ca
l D
ep
art
men
t of
Hea
lth
me
dic
al
dire
cto
r/ad
min
istr
ato
r.
BD
S
FD
OH
BC
P
an
Care
S
HA
C
FD
OH
BC
, P
an
Care
and
BD
S w
ill
revie
w t
he
pla
n a
t le
ast o
nce a
nn
ua
lly
an
d m
ake
ne
ce
ssa
ry r
evis
ion
s a
s
ne
ed
ed
and
agre
ed u
po
n b
y t
he
F
DO
HB
C a
nd
BD
S.
FD
OH
BC
will
a
ssu
re th
at a
ny a
me
ndm
ents
will
h
ave
th
e r
equ
ire
d s
ign
atu
res a
nd
su
bm
it t
he
do
cum
ent
to t
he
FD
OH
BC
S
tate
Pro
gra
m O
ffic
e.
1c. T
he lo
ca
l sch
oo
l h
ea
lth
se
rvic
es
pla
n s
ha
ll d
escribe
em
plo
yin
g o
r co
ntr
actin
g fo
r a
ll h
ea
lth
-rela
ted s
taff
a
nd
th
e s
upe
rvis
ion
of
all
sch
oo
l h
ea
lth
se
rvic
es p
ers
on
ne
l re
ga
rdle
ss o
f th
e
fun
din
g s
ou
rce.
BD
S
FD
OH
BC
P
an
Care
Cha
rte
r S
cho
ols
Ba
y C
ou
nty
Sch
oo
l B
oa
rd h
as a
co
ntr
actu
al a
gre
em
en
t w
ith
Pa
nC
are
to
pro
vid
e 3
1 S
ch
oo
l H
ea
lth
T
ech
nic
ian
s f
or
he
alth
se
rvic
es in
ea
ch
sch
oo
l w
ith
the
exce
ptio
n o
f M
arg
are
t K
Le
wis
sch
oo
l.
In-s
cho
ol
pe
rsonn
el a
re s
upe
rvis
ed
by
regis
tere
d a
nd
lic
en
sed
pra
ctical
nu
rses. B
DS
, F
DO
H, an
d P
an
Care
w
ill w
ork
co
llab
ora
tive
ly t
o im
ple
me
nt
the
sch
oo
l h
ea
lth
pro
gra
m. F
DO
HB
C
will
be
re
sp
on
sib
le fo
r m
ed
ica
l
49
ove
rsig
ht
of
all
FD
OH
BC
nu
rses,
sta
ff
an
d p
roto
co
ls. P
an
Care
will
be
re
sp
on
sib
le f
or
med
ical o
ve
rsig
ht
of
all
Pa
nC
are
nu
rses,
hea
lth
te
ch
s,
sta
ff a
nd p
roto
co
ls. B
DS
, F
DO
HB
C,
an
d P
an
Ca
re w
ill c
olla
bo
rative
ly
agre
e u
po
n a
pp
rop
ria
te p
roto
co
ls to
u
se
fo
r e
ach
de
sig
na
ted
com
pon
en
t of
the
Sch
oo
l H
ea
lth P
rogra
m.
BD
S
nu
rses w
ill w
ork
un
de
r th
e g
uid
an
ce
of
FD
OH
BC
an
d P
an
Ca
re n
urs
es in
e
ach
re
sp
ective
are
a.
Cha
rte
r S
cho
ols
will
co
mp
ly w
ith
re
qu
ire
me
nts
as n
ote
d in C
ha
pte
r 2
of
the
Sch
oo
l H
ea
lth A
dm
inis
trative
R
eso
urc
e M
an
ua
l. M
ed
ical o
ve
rsig
ht
will
be
pro
vid
ed
th
rou
gh
FD
OH
BC
’s
Me
dic
al D
ire
cto
r an
d F
DO
HB
C’s
sch
oo
l h
ea
lth
sta
ff.
1d
. E
ach
lo
ca
l C
HD
use
s a
nn
ua
l S
ch
edu
le C
fu
nd
ing a
lloca
tion
to p
rovid
e
sch
oo
l h
ea
lth
se
rvic
es p
urs
uan
t to
the
S
ch
oo
l H
ea
lth S
erv
ices A
ct
an
d th
e
requ
ire
me
nts
of
the S
ch
edu
le C
Sco
pe
of W
ork
.
FD
OH
BC
F
un
d s
ch
oo
l h
ea
lth
pe
rso
nne
l in
clu
din
g 1
.0 F
TE
Scho
ol H
ea
lth
S
up
erv
isor,
1.0
FT
E S
ch
oo
l H
ea
lth
A
dm
inis
trative
Assis
tan
t, F
ou
r 1
.0
FT
E S
en
ior
Co
mm
un
ity H
ea
lth
N
urs
es a
nd
on
e .8
5 F
TE
Sen
ior
Com
mu
nity H
ea
lth N
urs
e.
Se
nio
r C
om
mu
nity H
ea
lth N
urs
es t
o p
rovid
e
he
alth
y life
sty
le e
du
ca
tion
, se
rve
as a
re
so
urc
e to
pu
blic
an
d p
riva
te
sch
oo
ls, a
nd V
olu
nta
ry P
re K
p
rogra
ms a
s w
ell
as a
ssis
t w
ith
p
lan
nin
g, e
va
lua
tio
n,
an
d r
epo
rtin
g.
The
se
po
sitio
ns d
o n
ot p
rovid
e d
ire
ct
ca
re u
nd
er
this
Pla
n;
all
dire
ct
ca
re is
pro
vid
ed
by B
DS
an
d/o
r P
an
Ca
re
exce
pt
as m
ay b
e s
pe
cific
ally
sta
ted
oth
erw
ise in t
his
Pla
n.
Po
sitio
ns a
re
loca
ted
at F
DO
HB
C.
50
1e
. T
he
lo
ca
l C
HD
an
d lo
ca
l L
EA
sha
ll e
ach
de
sig
na
te o
ne
pers
on
, R
N
reco
mm
en
ded
, to
be
re
sp
on
sib
le fo
r th
e
co
ord
inatio
n o
f p
lan
nin
g,
de
ve
lop
me
nt,
imp
lem
enta
tion
an
d e
va
lua
tion
of
the
p
rogra
m. T
he
se
ind
ivid
ua
ls s
ho
uld
co
llab
ora
te t
hro
ug
ho
ut
the s
ch
oo
l ye
ar
to a
ssu
re p
rogra
m c
om
plia
nce
an
d
to p
lan
an
d a
sse
ss th
e d
eliv
ery
of
pro
gra
m s
erv
ices.
BD
S
FD
OH
BC
P
an
Care
FD
OH
BC
rep
rese
nta
tive
: S
ch
oo
l H
ea
lth
Nurs
e S
up
erv
iso
r B
DS
re
pre
sen
tative
: D
irecto
r of
Stu
de
nt S
erv
ices.
Pa
nC
are
Re
pre
sen
tative
: D
irecto
r of
Sch
oo
l H
ea
lth P
rogra
m
The
FD
OH
BC
, P
an
Care
and
BD
S
rep
rese
nta
tive
s w
ill b
e m
em
be
rs o
f th
e S
ch
oo
l H
ea
lth
Ad
vis
ory
C
om
mitte
e (
SH
AC
) a
nd
atte
nd
SH
AC
m
eetin
gs.
1f.
Pro
toco
ls fo
r sup
erv
isio
n o
f sch
oo
l h
ea
lth
se
rvic
es p
ers
onn
el sha
ll b
e
de
scrib
ed in
th
e lo
ca
l sch
oo
l h
ea
lth
se
rvic
es p
lan
to
assu
re t
ha
t su
ch
se
rvic
es a
re p
rovid
ed
in
acco
rda
nce
w
ith
sta
tuto
ry a
nd
re
gula
tory
re
qu
ire
me
nts
and
pro
fessio
na
l sta
nda
rds, a
nd a
re c
onsis
ten
t w
ith
the
N
urs
e P
ractice A
ct.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
FD
OH
BC
, B
DS
an
d C
ha
rte
rs, a
nd
BD
S c
ontr
acto
r, P
an
Ca
re,
will
fo
llow
p
roto
co
ls a
s e
sta
blis
hed
in
th
e
FD
OH
BC
Sch
oo
l H
ea
lth
A
dm
inis
trative
Re
so
urc
e M
an
ua
l an
d
the
Te
ch
nic
al A
ssis
tance
Gu
ide
line
s:
The
Ro
le o
f th
e P
rofe
ssio
na
l S
ch
oo
l N
urs
e in
the
De
lega
tion
of
Ca
re in
F
lorid
a S
cho
ols
,as t
he
ma
nu
al a
nd
gu
ide
line
s m
ay b
e a
me
nde
d f
rom
tim
e to
tim
e.
BD
S,
Cha
rte
rs,
an
d P
an
Care
will
e
nsu
re th
at
se
rvic
es p
rovid
ed
are
in
acco
rdan
ce
with
sta
tuto
ry a
nd
re
gu
lato
ry r
equ
ire
me
nts
an
d
pro
fessio
na
l sta
nda
rds a
re c
on
sis
tent
with
th
e N
urs
e P
ractice
Act
(Ch
.464
F
.S.)
and
the
Te
ch
nic
al G
uid
elin
es –
T
he
Ro
le o
f th
e P
rofe
ssio
na
l S
ch
oo
l N
urs
e in
the
De
lega
tion
of
Ca
re in
F
lorid
a S
cho
ols
(R
ev.
20
10
), a
s th
e
law
an
d g
uid
elin
es m
ay b
e a
me
nde
d
from
tim
e to
tim
e.
51
1g.
Decis
ion
s r
ega
rdin
g m
ed
ical
pro
toco
ls o
r sta
nd
ing o
rde
rs in
the
d
eliv
ery
of
sch
oo
l h
ea
lth
se
rvic
es a
re
the
re
sp
on
sib
ility
of
the lo
ca
l C
HD
m
ed
ica
l d
ire
cto
r in
co
nju
nction
with
d
istr
ict
sch
oo
l b
oa
rds,
loca
l scho
ol
he
alth
ad
vis
ory
co
mm
itte
es, th
e s
ch
oo
l d
istr
ict
med
ical con
su
lta
nt
if e
mp
loye
d,
an
d th
e s
tud
en
t’s p
riva
te p
hysic
ian
w
he
n a
pp
licab
le.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
FD
OH
BC
an
d P
an
Ca
re,
will
be
in
co
mp
lian
ce
with
Scho
ol B
oa
rd
Po
licie
s a
nd
ha
ve
he
alth
se
rvic
es
pro
toco
ls a
pp
rove
d b
y t
he
Pa
nC
are
a
nd
FD
OH
BC
Med
ical D
irecto
r.
FD
OH
BC
me
dic
al p
hysic
ian
is
ava
ilab
le t
o r
evie
w m
ed
ical p
roto
co
ls.
BD
S w
ill w
ork
with
FD
OH
BC
an
d
Pa
nC
are
to
de
term
ine
wh
ich
pro
toco
ls to
im
ple
men
t w
ith
ea
ch
co
mpo
ne
nt of
the
Scho
ol H
ea
lth
P
rogra
m.
1h
. E
sta
blis
h p
roced
ure
s f
or
he
alth
se
rvic
es r
ep
ort
ing in
Hea
lth
M
an
age
me
nt S
yste
m (
HM
S)
an
d th
e
an
nu
al re
po
rt, to
in
clu
de
se
rvic
es
pro
vid
ed
by a
ll p
art
ne
rs.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
FD
OH
BC
will
en
ter
the s
ch
oo
l h
ea
lth
d
ata
in
to H
MS
mo
nth
ly,
assum
ing
tim
ely
re
ce
ipt.
Pa
nC
are
, w
ill p
rovid
e
sch
oo
l h
ea
lth
se
rvic
es d
ata
as
follo
ws t
o t
he C
HD
: N
o la
ter
than
the
1
5th
of
ea
ch m
on
th.
Cha
rte
r S
cho
ols
a
nd
Ma
rga
ret K
. Le
wis
RN
will
be
re
sp
on
sib
le f
or
su
bm
itting s
ch
oo
l h
ea
lth
data
to
FD
OH
BC
by t
he
15
th o
f e
ach
mon
th f
or
inp
ut
into
HM
S.
All
pa
rtie
s to
th
is p
lan w
ill a
bid
e b
y,
an
d e
nsu
re t
he
ir r
esp
ective
sch
oo
ls,
em
plo
ye
es,
an
d c
on
tracto
rs a
bid
e b
y,
HIP
AA
an
d F
ER
PA
confiden
tia
lity o
f stu
den
t in
form
atio
n w
he
n r
epo
rtin
g
da
ta t
o F
DO
H. S
cho
ol h
ea
lth
data
sh
all
be m
ain
tain
ed
in
acco
rdan
ce
w
ith
s.1
00
2.2
2, F
.S. a
nd
re
co
rds
rete
ntion
po
licy p
er
Gen
era
l R
eco
rds
Sch
edu
le G
S7
.
1i. E
ach
Sch
oo
l H
ea
lth A
dvis
ory
C
om
mitte
e (
SH
AC
) sho
uld
inclu
de
m
em
be
rs r
ep
resen
tin
g t
he
eig
ht
co
mpo
ne
nts
of
the
Cen
ters
fo
r D
isea
se
C
on
tro
l an
d P
reve
ntio
n's
Co
ord
ina
ted
S
ch
oo
l H
ea
lth (
CS
H)
mo
de
l. T
he
SH
AC
BD
S
FD
OH
BC
P
an
Care
FD
OH
BC
an
d B
DS
will
att
em
pt
to
ha
ve
all
eig
ht
com
po
ne
nts
of
the
C
oo
rdin
ate
d S
ch
oo
l H
ea
lth
(C
SH
) m
ode
l re
pre
se
nte
d o
n th
e S
HA
C.
BD
S a
nd
FD
OH
BC
Bay w
ill invite
p
ote
ntia
l com
mun
ity m
em
be
rs a
nd
52
is e
ncou
rage
d to
ad
dre
ss t
he
eig
ht
CS
H
co
mpo
ne
nts
in
the
scho
ol d
istr
ict’s
we
llne
ss p
olic
y.
wo
rk to
wa
rd im
ple
mentin
g t
he
CD
C
Whole
Scho
ol, W
hole
Com
mu
nity,
Whole
Ch
ild (
WS
CC
) m
ode
l.
FD
OH
BC
, P
an
Care
and
BD
S w
ill
ha
ve
re
pre
sen
tative
s a
tte
nd
SH
AC
m
eetin
gs.
2.
Healt
h A
pp
rais
al
s.
381
.00
56
(4)(
a)(
1),
F.S
.
2a
. D
ete
rmin
e th
e h
ea
lth
sta
tus o
f stu
den
ts.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
F
DO
HB
C
BD
S,
Cha
rte
r S
cho
ols
, a
nd P
an
Care
, w
ill e
sta
blis
h a
hea
lth
re
co
rd fo
r a
ll stu
den
ts w
hic
h c
onta
ins a
t a
min
imu
m:
Sch
oo
l E
ntr
y H
ea
lth
Exa
min
atio
n (
DH
3
020
or
equ
iva
len
t), F
lorid
a
Cert
ific
atio
n o
f Im
mu
niz
atio
n (
DH
68
0)
or
Re
ligio
us E
xe
mp
tion
fro
m
Imm
un
iza
tio
n (
DH
68
1)
The
he
alth s
tatu
s d
ocum
enta
tion
will
in
clu
de
alle
rgie
s,
he
alth
co
nd
itio
ns,
scre
en
ing t
est re
su
lts, fo
llow
-up
, a
nd
refe
rra
l o
utc
om
es a
s w
ell
as s
tud
ent
he
alth
ca
re p
lan d
ay-t
o-d
ay a
nd
/or
em
erg
en
cy c
are
of
acute
an
d c
hro
nic
h
ea
lth
co
nd
itio
ns.
FD
OH
BC
will
m
on
ito
r an
d a
ud
it a
sam
ple
of
4 B
DS
a
nd
Ch
art
er
Sch
oo
l stu
de
nt h
ea
lth
re
co
rds a
t e
ach
scho
ol. If
find
ings a
re
ou
t of
com
plia
nce
with
FL
sta
tute
, a
fo
cu
sed
re
vie
w m
ay t
ake
pla
ce
. E
xit
inte
rvie
ws w
ill b
e s
ch
ed
ule
d w
ith
th
e
FD
OH
BC
Sch
oo
l H
ea
lth
C
oo
rdin
ato
r/d
esig
nee
, B
DS
Directo
r of
Stu
den
t S
erv
ices/d
esig
ne
e a
nd
the
P
an
Care
Dire
cto
r of
Sch
oo
l H
ea
lth
P
rogra
ms/d
esig
nee
. F
ind
ings w
ill b
e
sh
are
d d
urin
g t
he
exit in
terv
iew
m
eetin
g.
Cha
rte
r sch
oo
l e
xit
inte
rvie
ws w
ill b
e s
ch
ed
ule
d w
ith
th
e
de
sig
na
ted
cha
rte
r scho
ol sta
ff.
Fin
din
gs w
ill b
e s
en
t to
Pa
nC
are
’s
dire
cto
r of
sch
oo
l h
ea
lth
pro
gra
ms,
53
sch
oo
l p
rin
cip
als
, d
ire
cto
r of
BD
S
Stu
de
nt S
erv
ices,
and
BD
S A
ssis
tan
t S
up
erinte
nd
ent.
3.
Rec
ord
s R
evie
w
s.
381
.00
56
(4)(
a)(
2),
F.S
.
s.1
003
.22
(1)(
4)
F.S
.;
Ch
ap
ters
: 6
4F
-6.0
05
(1),
F.A
.C.,
6
4F
-6.0
04
(1)(
a),
F.A
.C.
3a
. P
erf
orm
in
itia
l schoo
l e
ntr
y r
evie
w o
f stu
den
t h
ea
lth
re
co
rds, to
in
clu
de
sch
oo
l e
ntr
y p
hysic
al, im
mu
niz
atio
n s
tatu
s (
DH
6
80
), c
um
ula
tive
hea
lth
re
co
rd,
em
erg
en
cy info
rma
tion,
etc
.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
The
FD
OH
BC
, B
DS
, C
ha
rte
r S
ch
oo
ls, a
nd
Pa
nC
are
, a
ssu
res th
at
ea
ch
stu
de
nt h
as a
hea
lth
re
co
rd a
nd
th
at th
e r
eco
rd m
ee
ts th
e
requ
ire
me
nts
of
Flo
rida
Sta
tute
/Sta
te
Rule
as r
efe
ren
ce
d in th
e S
ch
oo
l H
ea
lth
Pla
n.
FD
OH
will
mo
nito
r an
d a
ud
it a
sa
mp
le o
f 4
BD
S a
nd
Cha
rte
r S
cho
ol
stu
den
t h
ea
lth
re
co
rds a
t ea
ch
sch
oo
l. If
find
ings a
re o
ut of
co
mp
lian
ce
with
FL
sta
tute
, a
fo
cu
sed
re
vie
w m
ay t
ake
pla
ce
. T
he
F
DO
H S
ch
oo
l C
linic
Re
vie
w S
he
et
an
d th
e F
DO
H S
tud
ent H
ea
lth
R
eco
rd R
evie
w S
he
et w
ill b
e
mo
nito
rin
g t
oo
ls.
FD
OH
BC
will
pro
vid
e t
ime
ly f
ee
db
ack
to B
DS
/Ch
art
ers
fo
llow
ing a
ll m
on
ito
rin
g a
ctivitie
s.
3b
. E
me
rge
ncy in
form
atio
n c
ard
fo
r e
ach
stu
de
nt sh
ou
ld b
e u
pd
ate
d e
ach
ye
ar.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
BD
S w
ill m
ain
tain
th
e h
ea
lth
re
co
rd
an
d e
nsu
re t
ha
t re
co
rds r
evie
w o
ccu
r a
t le
ast
an
nua
lly t
o v
eri
fy o
r u
pd
ate
h
ea
lth
info
rma
tio
n. B
DS
will
pro
vid
e
tra
inin
g,
upo
n r
equ
est,
to
Pan
Care
a
nd
FD
OH
BC
sta
ff o
n h
ow
to
acce
ss
em
erg
en
cy c
on
tact
info
rma
tio
n in
F
OC
US
da
ta b
ase
syste
m.
Pa
nC
are
will
co
nd
uct
ye
arly s
ch
oo
l h
ea
lth
pro
gra
m m
on
itorin
g o
f se
lect
sa
mp
les o
f B
DS
stu
den
t he
alth
reco
rds t
o e
nsu
re c
om
plia
nce
with
F
lorid
a S
tatu
te/S
tate
Ru
le. T
he
F
DO
HB
C S
ch
oo
l C
linic
Re
vie
w
Sh
eet
an
d th
e F
DO
HB
C S
tude
nt
54
Hea
lth
Re
co
rd R
evie
w S
he
et
will
be
m
on
ito
rin
g t
oo
ls.
Pa
nC
are
will
pro
vid
e t
ime
ly f
ee
db
ack
to B
DS
fo
llow
ing a
ll m
on
ito
rin
g
activitie
s.
4.
Nu
rse A
ss
es
sm
en
t s.
381
.00
56
(4)(
a)(
3),
F.S
.;
Ch
ap
ters
: 6
4F
-6.0
01
(6),
F.A
.C.,
6A
-6.0
25
3,
F.A
.C,
6A
-6.0
25
2,
F.A
.C.,
6
A-6
.02
51,
F.A
.C.
4a
. P
erf
orm
scho
ol en
try a
nd
pe
rio
dic
a
sse
ssm
en
t of
stu
de
nt’s h
ea
lth
ne
ed
s.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
Pe
rio
dic
asse
ssm
en
t of
stu
de
nts
’ h
ea
lth
nee
ds w
ill b
e u
pd
ate
d b
y
FD
OH
BC
an
d/o
r P
an
Care
regis
tere
d
nu
rses w
ith
scre
en
ing d
ata
, re
ferr
als
, o
utc
om
es a
nd
an
IH
CP
as
ap
pro
pria
te o
r w
he
n a
stu
den
t’s
he
alth
nee
ds c
han
ge
.
4b
. F
or
da
y-t
o-d
ay a
nd e
me
rge
ncy c
are
of
stu
den
ts w
ith
ch
ron
ic o
r a
cu
te h
ea
lth
co
nd
itio
ns a
t sch
oo
l, the
RN
de
ve
lop
s
an
ind
ivid
ua
lize
d h
ea
lth
ca
re p
lan
(IH
P)
an
d E
me
rge
ncy C
are
Pla
n (
EC
P).
BD
S
FD
OH
BC
P
an
Care
Cha
rte
r S
cho
ols
FD
OH
BC
will
de
ve
lop
IH
CP
s a
nd
p
rovid
e a
re
vie
w o
f th
ose
IH
CP
s t
o
Pa
nC
are
and
/or
BD
S h
ea
lth
p
rofe
ssio
na
ls im
ple
men
tin
g t
he
IHC
Ps.
Pan
Ca
re w
ill e
nsu
re
FD
OH
BC
is n
otifie
d u
po
n a
ny
ch
an
ge
s to
a s
tude
nt’s h
ea
lth
co
nd
itio
ns,
dire
ctive
s,
or
oth
erw
ise
tha
t m
igh
t im
pa
ct
the
on
go
ing v
alid
ity
of
an
IH
CP
, so
tha
t F
DO
HB
C c
an
d
ete
rmin
e w
he
the
r am
en
dm
en
ts a
re
ne
ce
ssa
ry.
Th
e h
ea
lth
ca
re p
lan
will
b
e a
va
ilab
le to
sta
ff tha
t ha
ve
o
ngo
ing c
on
tact
with
the
stu
de
nt
an
d
wh
o h
ave
a n
ee
d to
kno
w.
Th
e I
HC
P
will
fo
llow
th
e F
DO
HB
C S
ch
oo
l H
ea
lth
Ad
min
istr
ative
Re
so
urc
e
Ma
nu
al a
nd t
he
Te
chn
ica
l A
ssis
tan
ce
G
uid
elin
es: T
he
Ro
le o
f th
e
Pro
fessio
na
l S
ch
oo
l N
urs
e in th
e
Dele
ga
tio
n o
f C
are
in F
lorid
a S
cho
ols
a
nd
in
clu
de a
t a
min
imu
m,
ap
pro
pria
te R
N d
ele
gatio
n o
n
stu
den
t-sp
ecific
ca
re, n
urs
ing
dia
gn
osis
, nu
rsin
g a
sse
ssm
en
t, a
nd
o
utc
om
e g
oa
ls.
55
5.
Nu
trit
ion
As
se
ss
me
nt
s.
381
.00
56
(4)(
a)(
4),
F.S
.;
Flo
rid
a S
cho
ol H
ea
lth
A
dm
inis
trative
Re
so
urc
e
Ma
nu
al, 2
01
7
5a
. Id
en
tify
stu
den
ts w
ith
nu
tritio
n
rela
ted
pro
ble
ms a
nd r
efe
r to
an
ap
pro
pria
te h
ea
lth
ca
re p
rovid
er.
BD
S
FD
OH
BC
C
ha
rte
r S
cho
ols
Stu
de
nts
refe
rre
d b
y s
ch
oo
l sta
ff fo
r n
utr
itio
n r
ela
ted
con
ce
rns,
i.e
.: f
oo
d
alle
rgie
s a
nd
alte
red n
utr
itio
na
l n
eed
s
with
a d
ieta
ry r
estr
ictio
n r
equ
est fo
rm,
will
be
asse
ssed
by t
he
nu
rse u
po
n
refe
rra
l a
nd
IH
CP
s/E
CP
s w
ill b
e
de
ve
lop
ed a
s n
eed
ed
an
d s
ha
red
w
ith
ap
pro
pria
te B
DS
an
d F
oo
d
Se
rvic
e s
taff
.
6.
Pre
ve
nti
ve
De
nta
l P
rog
ram
s.
381
.00
56
(4)(
a)(
5),
F.S
.
6a
. R
eco
mm
en
de
d s
erv
ices inclu
de
: M
inim
ally
- a
ge
ap
pro
pria
te o
ral h
ea
lth
e
du
ca
tio
n to
all
gra
de
s a
nd r
efe
rra
l syste
m.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
Pa
nC
are
will
pro
vid
e p
reve
nta
tive
d
en
tal se
rvic
es f
or
K-1
2 s
tud
ents
in
BD
S.
FD
OH
BC
an
d P
an
Care
will
off
er
de
nta
l ed
ucatio
n c
lasse
s,
up
on
requ
est.
F
DO
HB
C w
ill p
rovid
e p
reve
nta
tive
d
en
tal se
rvic
es t
o C
ha
rte
r S
cho
ols
.
7.
Healt
h C
ou
ns
eli
ng
s.
381
.00
56
(4)(
a)(
10
), F
.S.
7
a.
Pro
vid
e h
ea
lth
coun
se
ling a
s
ap
pro
pria
te.
FD
OH
BC
B
DS
P
an
Care
C
ha
rte
r S
cho
ols
BD
S s
ch
oo
l co
un
se
lors
, p
sych
olo
gis
ts,
men
tal h
ea
lth
co
un
se
lors
, so
cia
l w
ork
ers
, P
an
Care
, a
nd
Ch
art
er
Sch
oo
ls p
rovid
e
co
un
se
ling a
s a
pp
rop
ria
te a
nd in
a
cco
rdan
ce
with
Flo
rid
a S
tatu
te/S
tate
R
ule
.
Pa
nC
are
ma
y a
lso p
rovid
e
co
un
se
ling a
t th
e r
eque
st
of
the
p
are
nt o
r scho
ol an
d w
ith
pa
ren
tal
pe
rmis
sio
n f
or:
hygie
ne
, w
eig
ht
ma
na
ge
me
nt, r
isk r
ed
uctio
n/
safe
ty
co
nce
rns, se
xu
al ab
stin
en
ce
, re
pro
du
ctive
he
alth a
nd
oth
er
ch
ron
ic
he
alth
co
nd
itio
ns.
FD
OH
BC
will
a
ttem
pt to
pro
vid
e r
ea
so
nab
le
assis
tan
ce
wh
en
ap
pro
pria
te,
requ
este
d, a
nd
fe
asib
le.
8.
Refe
rra
l a
nd
Fo
llo
w-u
p o
f S
us
pe
cte
d a
nd
Co
nfi
rme
d
He
alt
h P
rob
lem
s
s.
381
.00
56
(4)(
a)(
11
), F
.S.
8a
. P
rovid
e r
efe
rra
l and
a m
inim
um
of
3
do
cum
en
ted
attem
pts
of
follo
w-u
p f
or
ab
no
rma
l h
ea
lth
scre
en
ings,
em
erg
en
cy
he
alth
issu
es, a
nd
acu
te o
r ch
ron
ic
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
FD
OH
BC
, B
DS
, C
ha
rte
r S
ch
oo
ls a
nd
P
an
Care
, w
ill f
ollo
w t
he
writt
en
p
roce
du
res,
as o
utlin
ed
by t
he
FD
OH
S
ch
oo
l H
ea
lth A
dm
inis
tra
tive
56
he
alth
pro
ble
ms.
Coo
rdin
ate
and
lin
k to
co
mm
un
ity h
ea
lth
re
sou
rces.
Reso
urc
e M
an
ua
l, f
or
refe
rra
l an
d
follo
w u
p o
f a
bno
rma
l h
ea
lth
scre
en
ings,
em
erg
en
cy h
ea
lth
issu
es
an
d a
cu
te o
r ch
ron
ic h
ea
lth
co
nd
itio
ns,
an
d e
nsu
re t
ha
t th
e
pro
ce
du
res a
re b
ein
g fo
llow
ed
.
9.
Pro
vis
ion
s f
or
Sc
ree
nin
gs
s.
381
.00
56
(4)(
a)(
6-9
), F
.S.;
C
ha
pte
r 6
4F
-6.0
03
(1-4
), F
.A.C
.
9a
. P
rovid
e s
cre
en
ings a
nd a
lis
t of
all
pro
vid
ers
. S
cre
en
ings:
(i)
Vis
ion
scre
en
ing s
ha
ll b
e p
rovid
ed
, at
a m
inim
um
, to
stu
de
nts
in
gra
de
s
kin
de
rga
rte
n, 1
, 3
an
d 6
and
stu
den
ts
en
terin
g F
lorid
a s
ch
oo
ls f
or
the
first
tim
e
in g
rad
es k
inde
rga
rte
n –
5.
(ii) H
ea
rin
g s
cre
en
ing s
ha
ll b
e p
rovid
ed
, a
t a
min
imum
, to
stu
den
ts in g
rad
es
kin
de
rga
rte
n, 1
an
d 6
; to
stu
den
ts
en
terin
g F
lorid
a s
ch
oo
ls f
or
the
first
tim
e
in g
rad
es k
inde
rga
rte
n –
5; a
nd
o
ption
ally
to
stu
de
nts
in
gra
de
3.
(iii)
Gro
wth
an
d d
eve
lop
men
t scre
en
ing
sh
all
be p
rovid
ed
, a
t a
min
imu
m,
to
stu
den
ts in g
rad
es 1
, 3 a
nd 6
an
d
op
tion
ally
to
stu
de
nts
in
gra
de
9.
(i
v)
Sco
liosis
scre
en
ing s
ha
ll be
p
rovid
ed
, a
t a
min
imum
, to
stu
den
ts in
gra
de
6.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
Pa
nC
are
, a
nd
Cha
rte
r S
ch
oo
ls w
ill:
En
su
re m
an
da
ted
scre
en
ings a
re
co
mp
lete
d,
the
re
su
lts a
re r
eco
rde
d,
an
d m
ain
tain
ed
in t
he
stu
den
t’s
he
alth
re
co
rd.
9b
. O
bta
in p
are
nt p
erm
issio
n in w
ritin
g
prio
r to
in
va
siv
e s
cre
en
ing,
(e.g
. co
mp
reh
en
siv
e e
ye
exa
m).
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
Con
se
nt fr
om
pa
ren
t/gu
ard
ian is
requ
ire
d f
or
inva
siv
e s
cre
en
ing w
he
n
dila
tio
n o
f e
ye
s o
ccu
r.
9c.
Assis
t in
lo
ca
tin
g r
efe
rra
l so
urc
es fo
r a
dd
itio
na
l e
va
luatio
n a
nd
/or
tre
atm
en
t fo
r stu
de
nts
with
ab
no
rma
l scre
en
ing
resu
lts.
Refe
rra
l so
urc
es m
ay in
clu
de
, b
ut a
re n
ot
limite
d to
, sta
te c
on
tra
cte
d
vis
ion
se
rvic
e p
rovid
ers
(p
rovid
ed
th
e
stu
den
t m
ee
ts e
ligib
ility
re
qu
ire
me
nts
),
oth
er
se
rvic
e p
rovid
ers
an
d lo
ca
l re
so
urc
es.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
Pa
nC
are
and
Ch
art
er
Sch
oo
ls w
ill
ma
ke r
efe
rra
ls a
nd
/or
pro
vid
e
info
rma
tio
n to
pa
ren
ts. F
DO
HB
C w
ill
ma
inta
in a
nd m
ake
ava
ilab
le to
BD
S,
Cha
rte
r S
cho
ols
an
d P
an
Care
a lis
t of
refe
rra
l re
so
urc
es tha
t ad
dre
ss
he
alth
scre
en
ings.
57
10
. M
ee
tin
g E
me
rge
nc
y
He
alt
h N
ee
ds
ss.
381
.00
56
(4)(
a)(
10
), F
.S.,
1
006
.165
, F
.S.;
C
ha
pte
r 6
4F
-6.0
04
(1),
F.A
.C.;
E
me
rge
ncy G
uid
elin
es f
or
Sch
oo
ls, 2
01
6 F
lorida
Ed
itio
n
10
a. E
nsu
re w
ritt
en
hea
lth
em
erg
en
cy
po
licie
s a
nd
pro
toco
ls a
re m
ain
tain
ed
an
d in
clu
de m
inim
um
pro
vis
ion
s.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
BD
S,
Cha
rte
r S
cho
ols
an
d P
an
Ca
re
will
fo
llow
writt
en
hea
lth
em
erg
en
cy
pro
ce
du
res a
s o
utlin
ed in
the
FD
OH
S
ch
oo
l H
ea
lth A
dm
inis
tra
tive
R
eso
urc
e M
an
ua
l, t
he
FD
OH
BC
E
me
rge
ncy G
uid
elin
es f
or
Scho
ols
(2
01
6),
th
e T
echn
ical A
ssis
tan
ce
Gu
ide
line
s: T
he
Ro
le o
f th
e
Pro
fessio
na
l S
ch
oo
l N
urs
e in th
e
Dele
ga
tio
n o
f C
are
in F
lorid
a S
cho
ols
a
nd
Flo
rida
Sta
tute
/Sta
te R
ule
B
DS
will
en
su
re e
me
rge
ncy
info
rma
tio
n is, u
pd
ate
d a
nnu
ally
, a
nd
co
mp
lete
d f
or
ea
ch s
tud
en
t lis
ting
co
nta
ct
pe
rson
, fa
mily
ph
ysic
ian
, a
llerg
ies,
sig
nific
an
t h
ea
lth
his
tory
a
nd
pe
rmis
sio
n fo
r em
erg
en
cy c
are
.
10
b. E
nsu
re h
ea
lth r
oom
sta
ff a
nd
tw
o
ad
ditio
na
l sta
ff in e
ach
sch
oo
l a
re
cu
rre
ntly c
ert
ifie
d in
card
iop
ulm
ona
ry
resu
scita
tion
(C
PR
) a
nd
first
aid
and
a
list
is p
oste
d in
ke
y lo
ca
tio
ns.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
BD
S a
nd
Ch
art
er
Schoo
ls w
ill e
nsu
re
tha
t a
t le
ast
the
hea
lth
roo
m s
taff
and
tw
o a
dd
itio
na
l sta
ff m
em
be
rs a
re
cu
rre
ntly c
ert
ifie
d in
card
iop
ulm
ona
ry
resu
scita
tion
(C
PR
) a
nd
first
aid
.
Pro
of
of
ce
rtific
atio
n a
nd
tra
inin
g w
ill
be
ma
inta
ined
at
the
ind
ivid
ua
l sch
oo
l fo
r a
ud
it p
urp
ose
s.
Lis
t of
tho
se
ce
rtifie
d w
ill b
e p
oste
d in k
ey
loca
tio
ns w
ith
in t
he
sch
oo
l a
nd
will
in
clu
de
lo
ca
tion
, ph
on
e n
um
be
rs a
nd
exp
ira
tio
n d
ate
of
sta
ff m
em
be
rs.
BD
S t
o d
isclo
se
wh
ere
co
pie
s o
f ce
rtific
ate
s c
an
be
lo
cate
d a
t ea
ch
sch
oo
l fo
r F
DO
HB
C a
ud
it p
urp
ose
s
Ch 6
4F
-6.0
04
(2&
3).
10
c.
Assis
t in
th
e p
lann
ing a
nd
tra
inin
g
of
sta
ff r
espo
nsib
le f
or
em
erg
en
cy
situ
ation
s.
FD
OH
BC
B
DS
P
an
Care
C
ha
rte
r S
cho
ols
FD
OH
BC
, B
DS
, C
ha
rte
r S
ch
oo
ls,
an
d P
an
Ca
re,
will
en
su
re t
ha
t sta
ff
resp
on
sib
le f
or
em
erg
en
cy s
itu
atio
ns
are
ade
qu
ate
ly t
rain
ed
an
d m
ee
t
58
m
inim
um
com
pete
ncie
s r
equ
ire
d t
o
pe
rfo
rm e
me
rge
ncy d
utie
s.
10
d. T
he
sch
oo
l n
urs
e s
ha
ll m
on
ito
r a
de
qu
acy a
nd
exp
ira
tio
n o
f firs
t a
id
su
pp
lies, em
erg
en
cy e
qu
ipm
ent
an
d
facili
tie
s.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
BD
S a
nd
Ch
art
er
Schoo
ls w
ill e
nsu
re
em
erg
en
cy e
qu
ipm
en
t a
nd
fa
cili
ties
are
in
go
od
re
pa
ir.
PanC
are
will
e
nsu
re th
at
he
alth r
oom
sta
ff fo
llow
w
ritte
n p
roto
co
ls to
ensu
re e
xp
ire
d
firs
t a
id s
up
plie
s a
re d
isp
osed
of
pro
pe
rly C
h 6
4F
-6.0
04.
10
e. T
he
sch
oo
l p
rin
cip
al (o
r de
sig
ne
e)
sh
all
assu
re f
irst
aid
sup
plie
s,
em
erg
en
cy e
qu
ipm
en
t, a
nd f
acili
ties a
re
ma
inta
ined
.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
Pa
nC
are
will
co
mp
lete
initia
l sto
ck o
f B
DS
hea
lth
roo
ms.
BD
S w
ill c
om
ple
te r
e-s
tock o
f firs
t a
id
su
pp
lies, em
erg
en
cy e
qu
ipm
ent
an
d
facili
ty m
ain
tain
ed
as n
ee
de
d.
Cha
rte
r S
cho
ols
will
en
su
re t
he
ir
sch
oo
l h
ea
lth
ro
om
s a
re s
upp
lied
an
d
ma
inta
ined
.
10f.
All
inju
rie
s a
nd
ep
iso
de
s o
f su
dde
n
illne
ss r
efe
rre
d fo
r em
erg
en
cy h
ea
lth
tr
ea
tme
nt
sha
ll b
e d
ocu
men
ted
an
d
rep
ort
ed
im
med
iate
ly to
the
prin
cip
al o
r th
e p
ers
on d
esig
nate
d b
y t
he
prin
cip
al
or
the
actin
g p
rin
cip
al.
FD
OH
BC
B
DS
P
an
Care
C
ha
rte
r S
cho
ols
FD
OH
BC
, B
DS
an
d P
an
Care
, w
ill
follo
w S
ch
oo
l B
oa
rd P
olic
y/p
roto
co
l fo
r re
po
rtin
g in
jurie
s a
nd
accid
en
ts.
Stu
de
nt In
cid
en
t fo
rm s
ho
uld
be
se
nt
to t
he
Ris
k M
ana
ge
men
t O
ffic
e a
t B
DS
. C
ha
rte
r S
cho
ols
to
fo
llow
th
eir o
wn
p
olic
ies a
nd
pro
ce
du
res f
or
repo
rtin
g
inju
rie
s a
nd
accid
en
ts.
10
g.
It is th
e r
esp
on
sib
ility
of
ea
ch
sch
oo
l th
at is
a m
em
be
r of
the
Flo
rida
H
igh
Sch
oo
l A
thle
tic A
sso
cia
tion t
o:
1)
ha
ve
an o
pe
ration
al a
uto
matic
exte
rna
l d
efib
rilla
tor
(AE
D),
2
) e
nsu
re e
mp
loye
es e
xp
ecte
d to
use
th
e A
ED
ob
tain
app
ropria
te t
rain
ing,
an
d
3)
regis
ter
the
AE
Ds w
ith
the
cou
nty
e
me
rge
ncy m
ed
ical serv
ice
s d
ire
cto
r.
BD
S
Cha
rte
r S
cho
ols
B
DS
will
en
su
re t
he c
on
tra
cte
d A
ED
ve
nd
or,
Card
iac S
cie
nce
, is
in
co
mp
lian
ce
with
Flo
rida
Sta
tute
/Sta
te
Rule
: m
ain
tain
s a
n in
ve
nto
ry o
f th
e
AE
Ds, en
su
res th
ey a
re in
wo
rkin
g
ord
er,
an
d r
egis
ters
AE
Ds w
ith
th
e
co
un
ty E
MS
Dire
cto
r. B
DS
will
m
ain
tain
writt
en
do
cum
enta
tion
of
skill
s tra
inin
g o
f sta
ff w
ho
ma
y b
e
ca
lled
up
on t
o u
se
th
e A
ED
.
Pa
nC
are
HS
T/n
urs
e s
taff
re
ce
ive
s
AE
D tra
inin
g a
s w
ell.
59
Cha
rte
r S
cho
ols
to
fo
llow
th
eir o
wn
p
olic
ies a
nd
pro
ce
du
res a
nd r
egis
ter
AE
D’s
with
lo
ca
l E
MS
.
11
. A
ss
ist
in H
ea
lth
Ed
uca
tio
n
Cu
rric
ulu
m
s.
381
.00
56
(4)(
a)(
13
), F
.S.
11
a. C
olla
bo
rate
with
sch
oo
ls, h
ea
lth
sta
ff a
nd o
the
rs in
he
alth
ed
ucatio
n
cu
rric
ulu
m d
eve
lop
men
t.
BD
S
FD
OH
BC
FD
OH
BC
to
assis
t w
ith t
he
d
eve
lop
me
nt of
hea
lth
cu
rric
ulu
m a
nd
w
elln
ess p
olic
ies u
po
n r
equ
est fr
om
B
DS
.
12
. R
efe
r S
tud
en
t to
A
pp
rop
ria
te H
ea
lth
Tre
atm
en
t s.
381
.00
56
(4)(
a)(
14
), F
.S.
12
a. U
se
com
mu
nity o
r o
the
r a
va
ilab
le
refe
rra
l re
so
urc
es.
Assis
t in
lo
ca
tin
g
refe
rra
l so
urc
es fo
r M
ed
icaid
elig
ible
, u
nin
su
red
an
d u
nde
rinsu
red
stu
den
ts.
BD
S
FD
OH
BC
BD
S c
om
pile
s r
efe
rra
l in
form
ation
. P
are
nt/gu
ard
ian
s m
ay a
lso b
e
refe
rre
d to
the
21
1 C
om
mu
nity
Reso
urc
e D
irecto
ry p
ho
ne
lin
e a
re
ferr
al re
so
urc
e a
va
ilab
le t
o B
ay
Cou
nty
. B
DS
will
sh
are
re
ferr
al in
form
atio
n
with
all
sch
oo
ls inclu
din
g t
ho
se
pro
vid
ed
by F
DO
H.
13
. C
on
su
lt w
ith
pa
ren
ts o
r g
ua
rdia
n r
eg
ard
ing
stu
de
nt’
s
he
alt
h iss
ue
s
s.
381
.00
56
(4)(
a)(
15
), F
.S.;
C
ha
pte
r 6
4F
-6.0
01
(1),
F.A
.C.
13
a. P
rovid
e c
on
su
lta
tio
n w
ith
pa
ren
ts,
stu
den
ts,
sta
ff a
nd
ph
ysic
ian
s r
ega
rdin
g
stu
den
t h
ea
lth
issu
es.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
BD
S,
FD
OH
, C
ha
rte
r S
ch
oo
ls, a
nd
P
an
Care
will
fo
llow
pro
ce
du
res a
s
ou
tlin
ed
in
th
e S
cho
ol H
ea
lth
A
dm
inis
trative
Reso
urc
e M
an
ua
l an
d
pe
r F
lorid
a S
tatu
te/S
tate
Ru
le
rega
rdin
g c
on
su
lta
tio
n o
n s
tud
en
t h
ea
lth
issu
es to
en
su
re F
ER
PA
and
H
IPP
A r
egu
lation
s a
re m
et a
nd
tha
t a
de
qu
ate
do
cum
en
tatio
n is
ma
inta
ined
.
14
. M
ain
tain
He
alt
h-R
ela
ted
S
tud
en
t R
ec
ord
s
ss.
381
.00
56
(4)(
a)(
16
), F
.S.,
1
002
.22,
F.S
.;
Ch
ap
ter
64
F-6
.005
(1)(
2),
F.A
.C.
14
a. M
ain
tain
a c
um
ula
tive
he
alth
reco
rd f
or
ea
ch s
tud
ent
that
inclu
de
s
requ
ire
d info
rma
tion
.
BD
S
Cha
rte
r S
cho
ols
B
DS
and
Ch
art
er
Schoo
ls w
ill
ma
inta
in a
ll a
spe
cts
of th
e c
um
ula
tive
h
ea
lth
re
co
rd a
nd
en
sure
th
at th
e
reco
rd in
clu
de
s th
e r
equ
ire
d
info
rma
tio
n p
er
Flo
rid
a S
tatu
te/S
tate
R
ule
and
BD
S P
olic
y.
15
. N
on
pu
bli
c S
ch
oo
l P
art
icip
ati
on
ss.
381
.00
56
(5)(
a)(
18
), F
.S.,
3
81
.00
56
(5)(
a)-
(g),
F.S
.
15
a. N
otification
to
the
loca
l n
on
pub
lic
sch
oo
ls o
f th
e s
cho
ol he
alth
se
rvic
es
pro
gra
m,
allo
win
g t
he
no
np
ub
lic s
cho
ol
to r
equ
est p
art
icip
atio
n in
the
scho
ol
he
alth
se
rvic
es p
rogra
m p
rovid
ed
th
ey
me
et
requ
ire
me
nts
.
FD
OH
BC
S
HA
C
FD
OH
BC
will
no
tify
all
priva
te
sch
oo
ls a
nnu
ally
of
the o
ppo
rtu
nity t
o
pa
rtic
ipa
te in
th
e s
ch
oo
l H
ea
lth
Se
rvic
es P
lan
. F
DO
HB
C w
ill n
otify
priva
te s
ch
oo
ls o
f p
art
icip
ation
re
qu
ire
men
ts.
60
16
. P
rovis
ion
of
Hea
lth
In
form
ati
on
fo
r E
xcep
tio
na
l S
tud
en
t E
du
ca
tio
n (
ES
E)
Pro
gra
m P
lace
me
nt
s.
381
.00
56
(4)(
a)(
17
), F
.S.;
C
ha
pte
rs 6
A-6
.033
1,
F.A
.C.,
6
4F
-6.0
06
, F
.A.C
.
16
a. P
rovid
e r
ele
va
nt h
ea
lth
info
rma
tio
n
for
ES
E s
taff
ing a
nd
pla
nn
ing.
FD
OH
BC
B
DS
P
an
Care
C
ha
rte
r S
cho
ols
FD
OH
BC
, B
DS
, C
ha
rte
r S
ch
oo
ls a
nd
P
an
Care
, w
ill p
rovid
e r
ele
va
nt
hea
lth
in
form
atio
n fo
r E
SE
sta
ffin
g a
nd
p
lan
nin
g.
17
. T
he d
istr
ict
sc
ho
ol b
oa
rd
sh
all
pro
vid
e i
n-s
erv
ice
hea
lth
tr
ain
ing
fo
r s
ch
oo
l p
ers
on
nel
s.
381
.00
56
(6)(
b),
F.S
.;
Ch
ap
ter
64
F–6
.00
2, F
.A.C
.
17
a. P
lea
se
lis
t p
rovid
ers
of
in-s
erv
ice
he
alth
tra
inin
g fo
r sch
oo
l p
ers
on
ne
l.
FD
OH
BC
B
DS
P
an
Care
C
ha
rte
r S
cho
ols
BD
S c
oo
rdin
ate
s w
ith
Ca
rdia
c
Scie
nce
fo
r A
ED
/CP
R tra
inin
g.
M
an
da
ted
in
-se
rvic
es a
nnu
ally
at
ea
ch
sch
oo
l fo
r Le
ve
l I
Dia
be
tes,
Asth
ma
, E
pile
psy a
nd
Se
ve
re
Alle
rgie
s a
nd
Me
dic
atio
n t
rain
ing a
re
ava
ilab
le o
nlin
e a
nd
ma
y b
e
facili
tate
d b
y t
he P
an
Care
nu
rse
s a
nd
C
ha
rte
r S
cho
ol R
Ns.
Ba
y B
ase
med
ication
tra
inin
g is
co
mp
lete
d a
nn
ua
lly.
B
DS
, C
ha
rte
r S
cho
ols
an
d P
an
Ca
re
pro
vid
es h
ea
lth
tra
inin
g f
or
scho
ol
pe
rsonn
el.
FD
OH
BC
ava
ilab
le f
or
no
n-s
tud
en
t spe
cific
tra
inin
g u
pon
re
qu
est
by B
DS
/Cha
rte
r S
ch
oo
ls f
or
BD
S/C
ha
rte
r e
mp
loye
es.
18
. T
he d
istr
ict
sc
ho
ol b
oa
rd
sh
all
in
clu
de
he
alt
h s
erv
ice
s
an
d h
ea
lth
ed
uca
tio
n a
s p
art
o
f th
e c
om
pre
he
nsiv
e p
lan
fo
r th
e s
ch
oo
l d
istr
ict
s.
381
.00
56
(6)(
a),
F.S
.;
Ch
ap
ter
64
F-6
.002
, F
.A.C
.
18
a. S
cho
ol-
ba
se
d h
ea
lth
se
rvic
es a
re
pro
vid
ed
to
pub
lic s
ch
oo
l ch
ildre
n in
gra
de
s p
re-k
inde
rga
rte
n t
hro
ugh
12.
BD
S
FD
OH
BC
C
ha
rte
r S
cho
ols
FD
OH
BC
will
te
ach
hea
lth
ed
ucatio
n
cu
rric
ulu
m, u
pon
re
qu
est
to B
DS
an
d
Cha
rte
r S
cho
ols
. F
DO
H H
ea
lth
E
du
catio
n c
urr
iculu
m m
ust b
e
revie
we
d a
nd
ap
pro
ve
d b
y t
he
S
up
erinte
nd
ent/
de
sig
ne
e p
rio
r to
b
ein
g t
au
gh
t in
BD
S s
ch
oo
ls.
61
19
. T
he d
istr
ict
sc
ho
ol b
oa
rd
sh
all
ma
ke
ava
ila
ble
ad
eq
uate
p
hys
ica
l fa
cil
itie
s f
or
he
alt
h
se
rvic
es
s.
381
.00
56
(6)(
c),
F.S
.;
Sta
te R
equ
ire
me
nts
fo
r E
du
catio
na
l fa
cili
ties, 20
14
a
nd
/or
Sta
te R
equ
ire
me
nts
fo
r E
xis
ting E
du
ca
tio
na
l F
acili
ties
20
14
19
a. H
ea
lth r
oom
fa
cili
ties in e
ach
sch
oo
l w
ill m
ee
t D
OE
re
qu
ire
me
nts
.
BD
S
Cha
rte
r S
cho
ols
B
DS
and
Ch
art
er
Schoo
ls w
ill e
nsu
re
tha
t e
ach
scho
ol m
eets
DO
E
requ
ire
me
nts
. F
DO
HB
C c
an
se
rve
as a
re
sou
rce fo
r th
e p
lan
nin
g o
f re
no
va
tio
n o
r ne
w
co
nstr
uction
of
he
alth r
oo
ms a
t th
e
requ
est
of
BD
S.
20
. T
he d
istr
ict
sc
ho
ol b
oa
rd
sh
all
, a
t th
e b
eg
inn
ing
of
ea
ch
s
ch
oo
l ye
ar,
pro
vid
e p
are
nts
w
ith
in
form
ati
on
co
nc
ern
ing
w
ays
th
at
the
y c
an
he
lp t
he
ir
ch
ild
ren
to
be p
hys
ica
lly
ac
tive
an
d e
at
healt
hy f
oo
ds
s.
381
.00
56
(6)(
d),
F.S
.
20
a. L
ist p
rogra
ms a
nd/o
r re
so
urc
es t
o
be
use
d.
BD
S
The
BD
S W
elln
ess C
om
mitte
e
pro
mote
s s
tud
en
t a
nd
sta
ff w
elln
ess.
The
Ch
oo
se
MyP
late
.go
v H
ea
lth
y
Ea
tin
g L
ife
sty
le info
rma
tio
n fo
r p
reve
ntin
g o
be
sity in
ch
ildre
n is in
th
e
BD
S P
are
nt
Reso
urc
e G
uid
e a
nd
prin
ted
upo
n r
equ
est.
E
ach
sch
oo
l d
ecid
es w
ha
t p
rogra
m(s
) to
utiliz
e t
ha
t m
ee
t th
eir
sch
oo
l n
eed
s.
Exa
mp
les in
clu
de
Ju
mp R
ope
fo
r th
e H
ea
rt, G
irls
on
th
e
Run
, R
ela
y f
or
Life
, W
ings A
cro
ss t
he
B
rid
ge
an
d w
eb
site
s t
ha
t p
rom
ote
n
utr
itio
n a
nd
he
alth.
21
. T
he d
istr
ict
sc
ho
ol b
oa
rd
sh
all
in
form
pa
ren
ts o
r g
ua
rdia
ns
in
wri
tin
g a
t th
e
be
gin
nin
g o
f e
ac
h s
ch
oo
l ye
ar
of
the h
ea
lth
serv
ice
s
pro
vid
ed
s.
381
.00
56
(6)(
e),
F.S
.
21
a. P
rovid
e t
he
op
po
rtu
nity f
or
pa
ren
ts
or
gu
ard
ian
s to
re
qu
est
an
exe
mp
tio
n in
writing.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
BD
S,
Cha
rte
r S
cho
ols
an
d P
an
Ca
re
ma
inta
in info
rma
tio
n o
n p
are
nta
l o
pt
ou
t/o
pt
in f
rom
he
alth s
erv
ices.
62
22
. T
he p
rese
nc
e o
f an
y o
f th
e
co
mm
un
ica
ble
dis
eas
es
fo
r w
hic
h im
mu
niz
ati
on
is
re
qu
ire
d b
y t
he
Dep
art
men
t o
f H
ea
lth
in
a F
lori
da
pu
blic
or
pri
va
te s
ch
oo
l s
ha
ll p
erm
it
the
co
un
ty h
ea
lth
de
pa
rtm
en
t d
ire
cto
r o
r a
dm
inis
tra
tor
or
the
Sta
te H
ealt
h O
ffic
er
to
de
cla
re a
co
mm
un
icab
le
dis
eas
e e
me
rge
nc
y
s.
100
3.2
2(9
), F
.S.;
C
ha
pte
r 6
4F
-6.0
02
(2)(
d),
F.A
.C.
22
a. T
he
sch
oo
l h
ea
lth p
lan
sh
all
inclu
de
co
mm
un
icab
le d
isea
se p
olic
ies.
Note
: P
olic
ies n
ee
d t
o p
rovid
e f
or
inte
rage
ncy c
oo
rdin
atio
n d
urin
g
su
sp
ecte
d o
r co
nfirm
ed
dis
ea
se
o
utb
rea
ks in
sch
oo
ls.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
BD
S B
oa
rd P
olic
y 7
.303
, pa
ge
778
-7
80
Upo
n th
e r
ep
ort
of
su
sp
ecte
d o
r co
nfirm
ed
dis
ea
se o
utb
rea
k b
y B
DS
, F
DO
HB
C w
ill f
ollo
w a
cce
pte
d a
nd
sta
nda
rd p
ractice
in
inve
stiga
tio
n o
f su
sp
ecte
d o
r co
nfirm
ed
dis
ea
se
o
utb
rea
ks in
sch
oo
ls.
23
. E
ac
h d
istr
ict
sc
ho
ol b
oa
rd
sh
all
in
clu
de
in
its
ap
pro
ve
d
sc
ho
ol h
ea
lth
se
rvic
es
pla
n a
p
roc
ed
ure
to
pro
vid
e t
rain
ing
, b
y a
re
gis
tere
d n
urs
e,
a
lic
en
se
d p
rac
tic
al
nu
rse
, a
p
hys
icia
n o
r a
ph
ys
icia
n
as
sis
tan
t (p
urs
ua
nt
to c
ha
pte
r 4
58
or
459
), t
o t
he
sch
oo
l p
ers
on
nel
de
sig
na
ted
by t
he
s
ch
oo
l p
rin
cip
al
to a
ss
ist
stu
de
nts
in
th
e a
dm
inis
trati
on
o
f p
res
cri
be
d m
ed
icati
on
s.
100
6.0
62
(1)(
a),
F.S
.
23
a. In
clu
de
pro
vis
ion
s in
the
pro
ce
du
re
for
ge
ne
ral an
d s
tude
nt-
sp
ecific
a
dm
inis
tration o
f m
ed
ica
tio
n tra
inin
g.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
BD
S P
olic
y 7
.302
, P
anC
are
and
C
ha
rte
r S
cho
ols
will
en
su
re t
ha
t h
ea
lth
sta
ff a
re t
rain
ed
on
me
dic
atio
n
ad
min
istr
ation a
nn
ua
lly.
D
ocu
me
nta
tio
n o
f tr
ain
ing w
ill b
e
ma
inta
ined
on
site.
Docu
men
tatio
n o
f tr
ain
ing w
ill inclu
de
the n
am
e a
nd
sig
na
ture
of
the
tra
ine
r. T
he
da
te o
f tr
ain
ing,
nam
es a
nd
cre
den
tia
ls o
f th
ose a
tte
nd
ing t
rain
ing,
an
d c
ou
rse
cu
rric
ulu
m.
Do
cum
enta
tio
n o
f stu
den
t-sp
ecific
med
ica
tio
n
ad
min
istr
ation t
rain
ing w
ill b
e
ma
inta
ined
on
-site
in
th
e s
tud
en
t h
ea
lth
re
co
rd a
t e
ach s
ch
oo
l.
Sch
oo
ls to
fo
llow
BD
S p
olic
y f
or
Fie
ld
Trip
s M
ed
ica
tio
n A
dm
inis
tration
and
T
rain
ing.
63
24
. E
ac
h d
istr
ict
sc
ho
ol b
oa
rd
sh
all
ad
op
t p
oli
cie
s a
nd
p
roc
ed
ure
s g
ove
rnin
g t
he
ad
min
istr
ati
on
of
pre
sc
rip
tio
n
me
dic
ati
on
by d
istr
ict
sc
ho
ol
bo
ard
pe
rso
nn
el s.
10
06
.062
(1)(
b),
F.S
.;
Ch
ap
ter
64
B9
-14,
F.A
.C.
24
a. T
he
sch
oo
l d
istr
ict
me
dic
ation
p
olic
y w
ill a
dd
ress t
he
use
of
de
sig
na
ted
sch
oo
l sta
ff fo
r m
ed
icatio
n
ad
min
istr
ation a
nd
be
co
nsis
ten
t w
ith
d
ele
ga
tio
n p
ractices.
BD
S
Pa
nC
are
C
ha
rte
r S
cho
ols
BD
S P
olic
y 7
.302
, p
age
775
-777
.
BD
S a
nd
Pa
nC
are
will
join
tly r
evie
w
writte
n p
olic
y a
nnu
ally
an
d u
pda
te a
s
ne
ed
ed
. C
ha
rte
r S
cho
ols
to
fo
llow
BD
S p
olic
y
as r
equ
ire
d b
y F
L s
tatu
te.
25
. S
tud
en
ts w
ith
as
thm
a
wh
ose
pa
ren
t a
nd
ph
ys
icia
n
pro
vid
e a
pp
rova
l m
ay c
arr
y a
m
ete
red
do
se
in
hale
r o
n t
heir
p
ers
on
wh
ile
in
sc
ho
ol
s.
100
2.2
0(3
)(h
), F
.S.;
N
ation
al A
sso
cia
tion
of S
ch
oo
l N
urs
es (
NA
SN
) P
ositio
n
Sta
tem
en
t, T
he
Use
of
Asth
ma
R
ecu
e In
ha
lers
in
th
e S
ch
oo
l S
ett
ing
25
a. D
eve
lop
an
d im
ple
men
t a
n
Ind
ivid
ua
lize
d H
ea
lth
ca
re P
lan
(IH
P)
an
d E
me
rge
ncy A
ctio
n P
lan
(E
AP
) to
e
nsu
re s
afe
use o
f in
ha
ler
by s
tud
en
t.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
Pa
nC
are
, B
DS
an
d C
ha
rte
r S
cho
ols
’ p
ers
onn
el an
d R
egis
tere
d N
urs
es w
ill
ide
ntify
stu
de
nts
fo
r w
ho
m a
n
IHC
P/E
AP
is n
ee
ded
pu
rsua
nt to
th
e
stu
den
ts’ w
ritt
en
ph
ysic
ian
ap
pro
va
l to
ca
rry a
nd
adm
inis
ter
mete
red d
ose
in
ha
lers
an
d n
otify
FD
OH
BC
th
at a
n
IHC
P/E
AP
is n
ee
ded
.
Upo
n r
ece
ipt of
su
ch
no
tice
, F
DO
HB
C w
ill d
eve
lop
th
e w
ritt
en
IH
CP
/EA
P in
acco
rda
nce
with
th
e la
w
an
d p
rovid
e s
tud
ent-
spe
cific
tra
inin
g
rega
rdin
g t
he
pla
n to
th
e n
ece
ssa
ry
pe
rsonn
el at
the
stu
den
t’s s
ch
oo
l.
The
IH
CP
/EA
P w
ill h
ave
pro
toco
ls in
pla
ce
th
at sp
ecify w
he
n 9
11
ne
ed
s t
o
be
ca
lled
in
th
e e
ve
nt of
a r
esp
ira
tory
e
me
rge
ncy.
P
an
Care
and
BD
S w
ill b
e r
espo
nsib
le
for
imp
lem
en
tatio
n o
f th
e I
HC
P/E
AP
. B
DS
, F
DO
HB
C a
nd
Pa
nC
are
will
re
vie
w t
he
BD
S p
olic
y a
s n
ee
ded
or
wh
en
med
ical p
ractice
or
legis
lative
m
and
ate
re
qu
ire
th
e p
olic
y t
o b
e
up
da
ted B
DS
po
licy 7
.30
1.
64
26
. A
stu
de
nt
wh
o i
s a
t ri
sk
for
life
-th
rea
ten
ing
alle
rgic
re
ac
tio
ns m
ay c
arr
y a
n
ep
ine
ph
rin
e a
uto
-in
jec
tor
an
d
se
lf-a
dm
inis
ter
wh
ile
in
s
ch
oo
l, s
ch
oo
l-s
po
ns
ore
d
ac
tivit
ies
, o
r in
tra
nsit
if
wri
tte
n p
are
nta
l a
nd
ph
ys
icia
n
au
tho
riza
tio
n h
as
bee
n
pro
vid
ed
s.
100
2.2
0(3
)(i),
F.S
.;
Ch
ap
ters
6A
-6.0
25
1,
F.A
.C.,
6
4F
-6.0
04
(4),
F.A
.C.;
Sa
vin
g L
ive
s a
t S
ch
oo
l A
na
ph
yla
xis
an
d E
pin
ep
hrin
e
Sch
oo
l N
urs
e a
nd
Hand
boo
k f
or
Co
nn
ectio
n C
ard
s,
NA
SN
; N
AS
N P
ositio
n S
tate
me
nt o
n
Re
scu
e M
ed
ication
s in S
ch
oo
l;
Stu
de
nts
with
Life
-Th
rea
ten
ing
Alle
rgie
s,
20
17 U
pda
ted
G
uid
an
ce
26
a. F
or
stu
den
ts w
ith
life
th
reate
nin
g
alle
rgie
s,
the
RN
sha
ll d
eve
lop
an
a
nnu
al IH
P th
at
inclu
de
s a
n E
AP
, in
co
ope
ratio
n w
ith
th
e s
tud
en
t,
pa
ren
t/gu
ard
ian
s,
ph
ysic
ian
, an
d s
cho
ol
sta
ff. T
he
IH
P s
ha
ll in
clu
de
ch
ild-s
pe
cific
tr
ain
ing t
o p
rote
ct th
e s
afe
ty o
f a
ll stu
den
ts f
rom
th
e m
isuse
or
ab
use o
f a
uto
-in
jecto
rs. T
he
EA
P s
ha
ll d
ire
ct th
at
91
1 w
ill b
e c
alle
d im
me
dia
tely
fo
r an
a
nap
hyla
xis
eve
nt
and
ha
ve
a p
lan
of
actio
n fo
r w
he
n th
e s
tud
en
t is
una
ble
to
p
erf
orm
se
lf-a
dm
inis
tratio
n o
f th
e
ep
inep
hrin
e a
uto
-inje
cto
r.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
Pa
nC
are
, B
DS
, a
nd
Ch
art
er
Sch
oo
ls’
pe
rsonn
el an
d R
egis
tere
d N
urs
es w
ill
ide
ntify
stu
de
nts
fo
r w
ho
m a
n
IHC
P/E
AP
is n
ee
ded
pu
rsua
nt to
th
e
stu
den
ts’ w
ritt
en
ph
ysic
ian
ap
pro
va
l to
ca
rry a
nd
se
lf-a
dm
inis
ter
ep
inep
hrin
e a
uto
-inje
cto
rs a
nd n
otify
F
DO
HB
C th
at a
n IH
CP
/EA
P is
ne
ed
ed
.
U
po
n r
ece
ipt of
su
ch
no
tice
, F
DO
HB
C w
ill d
eve
lop
th
e w
ritt
en
IH
CP
/EA
P in
acco
rda
nce
with
th
e la
w
an
d p
rovid
e s
tud
ent-
spe
cific
tra
inin
g
rega
rdin
g t
he
pla
n to
th
e n
ece
ssa
ry
pe
rsonn
el at
the
stu
den
t’s s
ch
oo
l.
The
IH
CP
/EA
P w
ill h
ave
pro
toco
ls in
pla
ce
th
at sp
ecify w
he
n 9
11
ne
ed
s t
o
be
ca
lled
in
th
e e
ve
nt of
a life
-th
rea
ten
ing a
llerg
y.
Pa
nC
are
and
BD
S w
ill b
e r
espo
nsib
le
for
imp
lem
en
tatio
n o
f th
e I
HC
P/E
AP
. B
DS
,FD
OH
BC
and
Pan
Care
will
re
vie
w t
he
BD
S p
olic
y a
s n
ee
ded
or
wh
en
med
ical p
ractice
or
legis
lative
m
and
ate
re
qu
ire
th
e p
olic
y t
o b
e
up
da
ted,
BD
S p
olic
y 7
.30
1.
27
. A
pu
bli
c s
ch
oo
l m
ay
pu
rch
as
e a
su
pp
ly o
f e
pin
ep
hri
ne
au
to-i
nje
cto
rs
fro
m a
wh
ole
sa
le d
istr
ibu
tor
or
ma
nu
fac
ture
r a
s d
efi
ned
in
s.
499
.00
3,
F.S
. f
or
the
e
pin
ep
hri
ne
au
to-i
nje
cto
rs a
t fa
ir-m
ark
et,
fre
e,
or
red
uce
d
pri
ce
s f
or
us
e in
th
e e
ve
nt
a
27
a. If
th
e s
ch
oo
l d
istr
ict
ha
s c
ho
se
n to
m
ain
tain
su
pp
lies o
f e
pin
ep
hrine
au
to-
inje
cto
rs, a s
tan
din
g o
rde
r a
nd
writt
en
p
roto
co
l h
as b
ee
n d
eve
lop
ed
by a
lic
en
se
d p
hysic
ian
and is a
va
ilab
le a
t a
ll sch
oo
ls w
he
re th
e e
pin
ep
hrin
e a
uto
-in
jecto
rs a
re s
tocked
.
NO
T
AP
PL
ICA
BLE
AT
T
HIS
TIM
E
NO
T A
PP
LIC
AB
LE
AT
TH
IS T
IME
65
stu
de
nt
ha
s a
n a
na
ph
yla
cti
c
rea
cti
on
. T
he
ep
ine
ph
rin
e
au
to-i
nje
cto
rs m
us
t b
e
ma
inta
ine
d in
a s
ec
ure
lo
ca
tio
n o
n t
he
pu
blic
s
ch
oo
l’s p
rem
ise
s.
Th
e
pa
rtic
ipa
tin
g s
ch
oo
l d
istr
ict
sh
all
ad
op
t a
pro
toc
ol
de
ve
lop
ed
by a
lic
en
se
d
ph
ys
icia
n f
or
the
a
dm
inis
trati
on
by s
ch
oo
l p
ers
on
nel w
ho
are
tra
ine
d t
o
rec
og
niz
e a
n a
na
ph
yla
cti
c
rea
cti
on
an
d t
o a
dm
inis
ter
an
e
pin
ep
hri
ne
au
to-i
nje
cti
on
s.
100
2.2
0(3
)(i)(2
), F
.S.
28
. E
du
ca
tio
nal tr
ain
ing
p
rog
ram
s r
eq
uir
ed
by t
his
s
ec
tio
n m
us
t b
e c
on
du
cte
d b
y
a n
ati
on
all
y r
ec
og
niz
ed
o
rga
niz
ati
on
ex
pe
rien
ce
d in
tr
ain
ing
la
yp
ers
on
s in
e
me
rge
nc
y h
ea
lth
tre
atm
en
t o
r a
n e
nti
ty o
r in
div
idu
al
ap
pro
ve
d b
y t
he
de
pa
rtm
en
t.
Th
e c
urr
icu
lum
mu
st
inc
lud
e
at
a m
inim
um
: (a
) R
ec
og
nit
ion
o
f th
e s
ym
pto
ms
of
sys
tem
ic
rea
cti
on
s t
o f
oo
d, in
se
ct
sti
ng
s,
an
d o
the
r a
llerg
en
s;
an
d (
b)
Th
e p
rop
er
ad
min
istr
ati
on
of
an
e
pin
ep
hri
ne
au
to-i
nje
cto
r s.
381
.88
, F
.S.
28
a. E
nsu
re th
at
sch
oo
l sta
ff t
ha
t a
re
de
sig
na
ted
by t
he p
rincip
al (in
add
itio
n
to s
cho
ol he
alth s
taff
in t
he
sch
oo
l clin
ic)
to a
dm
inis
ter
sto
ck e
pin
eph
rin
e a
uto
-in
jecto
rs (
no
t p
rescrib
ed
to
an
in
div
idu
al
stu
den
t) a
re t
rain
ed
by a
na
tio
nall
y
rec
og
niz
ed
org
an
iza
tio
n e
xp
eri
en
ce
d
in t
rain
ing
la
yp
ers
on
s i
n e
me
rge
nc
y
he
alt
h t
rea
tmen
t o
r an
en
tity
a
pp
rove
d b
y t
he
De
pa
rtm
en
t o
f H
ea
lth
.
NO
T
AP
PL
ICA
BLE
AT
T
HIS
TIM
E
NO
T A
PP
LIC
AB
LE
AT
TH
IS T
IME
66
29
. S
tud
en
ts w
ith
dia
be
tes
th
at
have
ph
ys
icia
n a
nd
p
are
nta
l a
pp
rova
l m
ay c
arr
y
the
ir d
iab
eti
c s
up
plies
an
d
eq
uip
me
nt
an
d s
elf
-ma
na
ge
th
eir
dia
be
tes
wh
ile
en
-ro
ute
to
an
d f
rom
sc
ho
ol (b
us
), in
s
ch
oo
l o
r a
t s
ch
oo
l s
po
nso
red
ac
tivit
ies
. T
he
wri
tte
n a
uth
ori
za
tio
n s
ha
ll
ide
nti
fy t
he
dia
be
tic
su
pp
lie
s,
eq
uip
me
nt
an
d a
cti
vit
ies
th
e
stu
de
nt
is c
ap
ab
le o
f p
erf
orm
ing
wit
ho
ut
as
sis
tan
ce f
or
dia
be
tic
self
-m
an
ag
em
en
t, i
nc
lud
ing
h
yp
og
lyc
em
ia a
nd
h
yp
erg
lyc
em
ia
s.
100
2.2
0(3
)(j),
F.S
.;
Ch
ap
ter
6A
-6.0
25
3,
F.A
.C.;
N
AS
N p
ositio
n s
tate
me
nt,
D
iab
ete
s M
an
agem
en
t in
the
S
ch
oo
l S
ettin
g
29
a. M
ain
tain
a c
op
y o
f th
e c
urr
en
t p
hysic
ian
's d
iab
ete
s m
ed
ical
ma
na
ge
me
nt p
lan,
an
d d
eve
lop
an
d
imp
lem
ent
an
IH
P a
nd
EC
P t
o e
nsu
re
safe
se
lf-m
an
agem
ent of
dia
be
tes.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
Pa
nC
are
, B
DS
, a
nd
Ch
art
er
Sch
oo
ls’
pe
rsonn
el an
d R
egis
tere
d N
urs
es w
ill
ide
ntify
stu
de
nts
fo
r w
ho
m a
n
IHC
P/E
AP
is n
ee
ded
pu
rsua
nt to
th
e
stu
den
ts’ w
ritt
en
ph
ysic
ian
ap
pro
va
l to
ca
rry d
iab
ete
s s
up
plie
s a
nd
to s
elf-
ma
na
ge
the
ir d
iabe
tes a
nd
no
tify
F
DO
HB
C th
at a
n IH
CP
/EA
P is
ne
ed
ed
.
U
po
n r
ece
ipt of
su
ch
no
tice
, F
DO
HB
C w
ill d
eve
lop
th
e w
ritt
en
IH
CP
/EA
P in
acco
rda
nce
with
th
e la
w
an
d p
rovid
e s
tud
ent-
spe
cific
tra
inin
g
rega
rdin
g t
he
pla
n to
th
e n
ece
ssa
ry
pe
rsonn
el at
the
stu
den
t’s s
ch
oo
l.
The
IH
CP
/EA
P w
ill h
ave
pro
toco
ls in
pla
ce
th
at
sp
ecify w
he
n 9
11
ne
ed
s t
o
be
ca
lled
in
th
e e
ve
nt of
a d
iabe
tic
em
erg
en
cy.
Pa
nC
are
and
BD
S w
ill b
e r
espo
nsib
le
for
imp
lem
en
tatio
n o
f th
e I
HC
P/E
AP
. B
DS
, F
DO
HB
C a
nd
Pa
nC
are
will
re
vie
w t
he
BD
S p
olic
y a
s n
ee
ded
or
wh
en
med
ical p
ractice
or
legis
lative
m
and
ate
requ
ire
th
e p
olic
y t
o b
e
up
da
ted,
BD
S p
olic
y 7
.30
1.
30
. A
stu
de
nt
wh
o h
as
e
xp
eri
en
ce
d o
r is
at
ris
k f
or
pa
nc
rea
tic
in
su
ffic
ien
cy o
r w
ho
ha
s b
ee
n d
iag
no
se
d a
s
ha
vin
g c
ys
tic
fib
ros
is m
ay
ca
rry a
nd
se
lf-a
dm
inis
ter
a
pre
sc
rib
ed
pa
ncre
ati
c e
nzym
e
su
pp
lem
en
t w
hile
en
-ro
ute
to
a
nd
fro
m s
ch
oo
l (b
us),
in
30
a. D
eve
lop
an
d im
ple
men
t a
n I
HP
a
nd
EC
P fo
r m
an
agem
en
t of
the
co
nd
itio
ns r
equ
irin
g p
an
cre
atic e
nzym
e
su
pp
lem
en
ts a
nd t
o e
nsu
re t
ha
t th
e
stu
den
t ca
rrie
s a
nd s
elf-a
dm
inis
ters
su
ch
sup
ple
men
ts a
s p
rescrib
ed
by t
he
ph
ysic
ian
.
BD
S
FD
OH
BC
P
an
Care
C
ha
rte
r S
cho
ols
Pa
nC
are
, B
DS
, a
nd
Ch
art
er
Sch
oo
ls’
pe
rsonn
el an
d R
egis
tere
d N
urs
es w
ill
ide
ntify
stu
de
nts
fo
r w
ho
m a
n
IHC
P/E
AP
is n
ee
ded
pu
rsua
nt to
th
e
stu
den
ts’ an
d im
ple
men
t an
IH
CP
/EA
P fo
r th
ose
stu
den
ts w
ith
w
ritte
n p
hysic
ian
ap
pro
va
l re
qu
irin
g
pa
ncre
atic e
nzym
es s
up
ple
me
nts
67
sc
ho
ol o
r a
t s
ch
oo
l s
po
nso
red
ac
tivit
ies
if
the
s
ch
oo
l h
as
be
en
pro
vid
ed
w
ith
au
tho
riza
tio
n f
rom
th
e
stu
de
nt’
s p
are
nt
an
d
pre
sc
rib
ing
pra
cti
tio
ne
r s.
100
2.2
0(3
)(j),
F.S
.;
Ch
ap
ter
6A
-6.0
25
2,
F.A
.C.
an
d n
otify
FD
OH
BC
tha
t an
IH
CP
/EA
P is n
ee
ded
. U
po
n r
ece
ipt of
su
ch
no
tice
, F
DO
HB
C w
ill d
eve
lop
th
e w
ritt
en
IH
CP
/EA
P in
acco
rda
nce
with
th
e la
w
an
d p
rovid
e s
tud
ent-
spe
cific
tra
inin
g
rega
rdin
g t
he
pla
n to
th
e n
ece
ssa
ry
pe
rsonn
el at
the
stu
den
t’s s
ch
oo
l.
Pa
nC
are
and
BD
S w
ill b
e r
espo
nsib
le
for
imp
lem
en
tatio
n o
f th
e I
HC
P/E
AP
. B
DS
, F
DO
HB
C a
nd
Pa
nC
are
will
re
vie
w t
he
BD
S p
olic
y a
s n
ee
ded
or
wh
en
med
ical p
ractice
or
legis
lative
m
and
ate
re
qu
ire
th
e p
olic
y t
o b
e
up
da
ted,
BD
S p
olic
y 7
.30
1.
31
. N
on
me
dic
al a
ss
isti
ve
p
ers
on
nel s
ha
ll b
e a
llo
we
d t
o
pe
rfo
rm h
ea
lth
-re
late
d
se
rvic
es
up
on
su
cc
es
sfu
l c
om
ple
tio
n o
f c
hild
sp
ec
ific
tr
ain
ing
by a
re
gis
tere
d n
urs
e
or
ad
va
nc
ed
re
gis
tere
d n
urs
e
pra
cti
tio
ne
r, p
hys
icia
n o
r p
hys
icia
n a
ss
ista
nt
s.
100
6.0
62
(4),
F.S
.;
Ch
ap
ters
:
64
B9
-14
.00
2(3
), F
.A.C
.,
64
B9
-14
, F
.A.C
.;
Te
ch
nic
al A
ssis
tan
ce
G
uid
elin
es -
Th
e R
ole
of
the
P
rofe
ssio
na
l S
ch
oo
l N
urs
e in
th
e D
ele
ga
tio
n o
f C
are
in
F
lorid
a S
cho
ols
(R
ev.
20
10
).
31
a. D
ocum
en
t he
alth
rela
ted
ch
ild-
sp
ecific
tra
inin
g b
y a
n R
N f
or
de
lega
ted
sta
ff. T
he
de
lega
tion
pro
ce
ss s
ha
ll in
clu
de
co
mm
un
ication t
o th
e U
AP
w
hic
h ide
ntifies th
e ta
sk o
r a
ctivity,
the
e
xp
ecte
d o
r d
esired
outc
om
e,
the
lim
its
of
au
tho
rity
, th
e t
ime
fra
me f
or
the
d
ele
ga
tio
n,
the
na
ture
of
the
sup
erv
isio
n
requ
ire
d,
ve
rification o
f d
ele
ga
te’s
u
nde
rsta
nd
ing o
f a
ssig
nm
en
t,
ve
rification
of
mo
nito
rin
g a
nd
su
pe
rvis
ion
. T
he
do
cum
enta
tion
of
tra
inin
g a
nd c
om
pe
tencie
s s
hou
ld b
e
sig
ne
d a
nd
da
ted
by t
he
RN
and
the
tr
ain
ee
.
BD
S
FD
OH
BC
C
ha
rte
r S
cho
ols
BD
S,
Cha
rte
r S
cho
ols
an
d F
DO
HB
C
will
fo
llow
pro
ce
du
res a
s o
utlin
ed
by
the
Te
ch
nic
al A
ssis
tance
Gu
ide
line
s:
Role
of
the P
rofe
ssio
na
l S
ch
oo
l N
urs
e in
the
De
lega
tion
of
Ca
re in
F
lorid
a S
cho
ols
, th
e S
ch
oo
l H
ea
lth
A
dm
inis
trative
Re
so
urc
e M
an
ua
l, t
he
N
urs
e P
ractice A
ct
an
d F
lorid
a
Sta
tute
/Sta
te R
ule
fo
r sp
ecific
tr
ain
ing f
or
de
lega
ted s
taff
by a
F
DO
H,
BD
S o
r C
ha
rte
r S
ch
oo
ls
Regis
tere
d N
urs
e.
B
DS
and
FD
OH
BC
will
re
vie
w t
he
se
p
roce
du
res a
s n
ee
ded
or
wh
en
m
ed
ica
l p
ractice o
r le
gis
lative
m
and
ate
s r
equ
ire
th
e p
olic
y t
o b
e
up
da
ted.
31
b. U
se
of
no
nm
ed
ica
l a
ssis
tive
p
ers
onn
el sha
ll b
e c
onsis
ten
t w
ith
d
ele
ga
tio
n p
ractices p
er
requ
ire
me
nts
.
FD
OH
BC
B
DS
P
an
Care
FD
OH
BC
, P
an
Care
and
Ch
art
er
Sch
oo
ls w
ill f
ollo
w p
roce
du
res a
s
ou
tlin
ed
by t
he T
echn
ica
l A
ssis
tan
ce
68
Cha
rte
r S
cho
ols
Gu
ide
line
s:
Role
of
the P
rofe
ssio
na
l S
ch
oo
l N
urs
e in th
e D
ele
ga
tio
n o
f C
are
in
Flo
rid
a S
ch
oo
ls,
the S
cho
ol
Hea
lth
Ad
min
istr
ative
Re
so
urc
e
Ma
nu
al, th
e N
urs
e P
ractice
Act
an
d
Flo
rid
a S
tatu
te/S
tate
Ru
le f
or
RN
’s
de
lega
tin
g a
uth
ority
fo
r m
ed
ication
a
dm
inis
tration a
nd
fo
r m
ain
tain
ing
do
cum
en
tatio
n o
f tr
ain
ing.
32
. P
urs
ua
nt
to t
he
pro
vis
ion
s
of
Cha
pte
r 4
35
, a
ny p
ers
on
w
ho
pro
vid
es
se
rvic
es
un
de
r a
sc
ho
ol h
ea
lth
se
rvic
es
pla
n
pu
rsu
an
t to
s.
381
.005
6,
F.S
. m
us
t m
ee
t le
ve
l 2
sc
ree
nin
g
req
uir
em
en
ts a
s d
esc
rib
ed
in
s.
435
.04
, F
.S.
A p
ers
on
ma
y
sa
tis
fy t
he r
eq
uir
em
en
ts o
f th
is s
ub
sec
tio
n b
y s
ub
mit
tin
g
pro
of
of
co
mp
lia
nc
e w
ith
th
e
req
uir
em
en
ts o
f le
ve
l 2
s
cre
en
ing
co
nd
uc
ted
wit
hin
1
1 m
on
ths
be
fore
th
e d
ate
th
at
pers
on
in
itia
lly p
rovid
es
s
erv
ice
s u
nd
er
a s
ch
oo
l h
ea
lth
serv
ice
s p
lan
.
ss.
381
.00
59,
F.S
.,
10
11
.465
, F
.S.
32
a. C
olla
bo
rate
with
sch
oo
l d
istr
ict
to
en
su
re d
istr
ict
ba
ckgro
un
d s
cre
en
ing
po
licie
s d
o n
ot
resu
lt in d
up
licate
or
co
nflic
tin
g b
ackgro
und
scre
en
ing
requ
ire
me
nts
fo
r sta
ff p
rovid
ing s
ch
oo
l h
ea
lth
se
rvic
es.
Pa
nC
are
F
DO
HB
C
BD
S
Cha
rte
r S
cho
ols
BD
S a
nd
Ch
art
er
Schoo
ls w
ill e
nsu
re
tha
t a
ll sta
ff a
nd
Pa
nC
are
ha
ve
re
ce
ive
d L
eve
l 2
ba
ckgro
un
d
scre
en
ing t
o c
om
ply
with
the
sta
tute
.
FD
OH
BC
requ
ire
s a
ll sta
ff to
ha
ve
L
eve
l 2
ba
ckgro
un
d s
cre
en
ing p
rio
r to
be
gin
nin
g e
mp
loym
en
t. L
eve
l 2
scre
en
ing w
ill b
e k
ep
t o
n f
ile a
t th
e
em
plo
yin
g a
ge
ncy.
BD
S w
ill
reco
gn
ize
FD
OH
BC
ba
ckgro
un
d
scre
en
ing
.
33
. Im
me
dia
te n
oti
fica
tio
n t
o a
s
tud
en
t’s
pa
ren
t, g
uard
ian
, o
r c
are
giv
er
if t
he
stu
den
t is
re
mo
ve
d f
rom
sc
ho
ol, s
ch
oo
l tr
an
sp
ort
ati
on
, o
r a
sc
ho
ol-
sp
on
so
red
ac
tivit
y a
nd
tak
en
to
a r
ece
ivin
g f
ac
ilit
y f
or
an
in
vo
lun
tary
ex
am
ina
tio
n
pu
rsu
an
t to
s.
394
.463
, F
.S.
inc
lud
ing
th
e r
eq
uir
em
en
ts
33
a. T
he
sch
oo
l h
ea
lth s
erv
ices p
lan
sh
all
inclu
de
po
licie
s a
nd
pro
ce
du
res f
or
imp
lem
enta
tion
.
BD
S
Cha
rte
r S
cho
ols
In
vo
lun
tary
exa
min
ation
s a
re
de
term
ined
by la
w e
nfo
rcem
en
t
Pe
r B
DS
pro
ce
du
re,
sch
oo
l a
dm
inis
trato
rs w
ill p
rovid
e im
med
iate
n
otificatio
n,
via
pho
ne
, to
the
stu
den
t’s p
are
nt/gu
ard
ian
.
69
es
tab
lis
he
d u
nd
er
ss.
100
2.2
0(3
)(j),
F.S
.,
10
02
.33
(9),
F.S
.,
38
1.0
056
(4)(
a)(
19
), F
.S.
PA
RT
II:
CO
MP
RE
HE
NS
IVE
SC
HO
OL
HE
AL
TH
SE
RV
ICE
S (
CS
HS
P)
Refe
ren
ces
/Res
ou
rces
P
rog
ram
Sta
nd
ard
s
Lo
ca
l A
ge
nc
y(s
) R
es
po
nsib
le
Lo
ca
l Im
ple
me
nta
tio
n S
trate
gy
& A
cti
vit
ies
34
. T
he s
erv
ice
s p
rovid
ed
by
a c
om
pre
he
ns
ive
sc
ho
ol
he
alt
h p
rog
ram
mu
st
foc
us
a
tte
nti
on
on
pro
mo
tin
g t
he
h
ea
lth
of
stu
de
nts
, re
du
cin
g
ris
k-t
ak
ing
be
ha
vio
r, a
nd
re
du
cin
g t
ee
n p
reg
nan
cy.
Se
rvic
es
pro
vid
ed
un
de
r th
is
se
cti
on
are
ad
dit
ion
al
an
d
are
in
ten
ded
to
su
pp
lem
en
t,
rath
er
tha
n s
up
pla
nt,
ba
sic
s
ch
oo
l h
ea
lth
se
rvic
es
ss.
381
.00
57
(6),
F.S
.,
74
3.0
65,
F.S
.
34
a. P
rovid
e in
-dep
th h
ea
lth
m
ana
ge
me
nt, in
terv
en
tion
s a
nd
fo
llow
-u
p th
rou
gh
th
e in
cre
ase
d u
se
of
pro
fessio
na
l scho
ol nurs
e s
taff
.
FD
OH
BC
B
DS
C
ha
rte
r S
cho
ols
Ed
ucatio
n c
lasse
s ta
ugh
t b
y
FD
OH
BC
in a
cco
rda
nce
with
F.S
.
38
1.0
057
ap
pro
ve
d b
y B
DS
an
d/o
r C
ha
rte
r S
ch
oo
ls.
34
b. P
rovid
e h
ea
lth
activitie
s t
ha
t p
rom
ote
he
alth
y liv
ing in
ea
ch
scho
ol.
FD
OH
BC
B
DS
C
ha
rte
r S
cho
ols
Will
pro
mote
hea
lth
activitie
s
thro
ugh
scho
ol n
ew
sle
tte
rs,
so
cia
l
me
dia
, scho
ol w
eb
sites,
FD
OH
BC
we
bsite
s, flye
rs, a
nd
/or
po
ste
rs
dis
trib
ute
d t
o s
tud
ents
an
d s
taff
.
BD
S a
nd
Ch
art
er
Schoo
ls to
pro
vid
e h
ea
lth
activitie
s t
hro
ugh
stu
den
t scre
en
ings a
nd
den
tal.
34
c.
Pro
vid
e h
ea
lth
edu
ca
tion
cla
sse
s.
FD
OH
BC
Ed
ucatio
n c
lasse
s p
rom
otin
g
stu
den
t w
elln
ess,
risk ta
kin
g
be
ha
vio
rs,
an
d m
eth
ods t
o r
edu
ce
tee
n p
regn
an
cy.
34
d. P
rovid
e o
r coo
rdin
ate
co
un
se
ling
an
d r
efe
rra
ls to d
ecre
ase
su
bsta
nce
a
bu
se
.
BD
S
Cha
rte
r S
cho
ols
B
DS
and
Ch
art
er
Schoo
ls h
ave
co
un
se
lors
ava
ilab
le a
nd
refe
r stu
den
ts a
s n
ece
ssa
ry.
BD
S
pro
vid
es t
op
ics o
n th
ese
su
bje
cts
to
stu
den
ts a
nd
p
are
nts
/gu
ard
ian
s.
70
34
e. P
rovid
e o
r coo
rdin
ate
co
un
se
ling
an
d r
efe
rra
ls to d
ecre
ase
the
in
cid
en
ce
of
su
icid
e a
ttem
pts
.
BD
S
Cha
rte
r S
cho
ols
BD
S a
nd
Ch
art
er
Schoo
ls h
ave
m
enta
l he
alth
cou
nse
lors
ava
ilab
le
at
scho
ols
an
d r
efe
r stu
den
ts a
s
ne
ce
ssa
ry
34f.
Pro
vid
e o
r coo
rdin
ate
he
alth
e
du
ca
tio
n c
lasse
s to
red
uce
th
e
incid
en
ce o
f su
bsta
nce a
bu
se
, su
icid
e
att
em
pts
and
oth
er
hig
h-r
isk b
eh
avio
rs.
FD
OH
BC
B
DS
C
ha
rte
r S
cho
ols
Ed
ucatio
n c
lasse
s p
rovid
ed
by
FD
OH
BC
.
34
g.
Ide
ntify
an
d p
rovid
e in
terv
en
tio
ns
for
stu
de
nts
at
risk f
or
ea
rly p
are
nth
oo
d.
FD
OH
BC
B
DS
C
ha
rte
r S
cho
ols
Ed
ucatio
n c
lasse
s p
rovid
ed
by
FD
OH
BC
.
34
h. P
rovid
e c
oun
se
ling a
nd
ed
ucatio
n
of
tee
ns to
pre
ve
nt
an
d r
ed
uce
invo
lve
me
nt in
se
xu
al a
ctivity.
FD
OH
BC
B
DS
C
ha
rte
r S
cho
ols
FD
OH
BC
off
er
cla
sse
s t
hro
ugh
F
ree
dom
18
0 a
nd
oth
er
ed
ucatio
n
op
po
rtu
nitie
s.
34
i. C
olla
bo
rate
with
in
tera
ge
ncy
initia
tive
s t
o p
reve
nt a
nd
re
du
ce
te
en
pre
gn
an
cy.
FD
OH
BC
B
DS
C
ha
rte
r S
cho
ols
FD
OH
BC
, B
DS
an
d C
ha
rte
r S
ch
oo
ls to
co
llab
ora
te o
n ide
as to
p
reve
nt
and
/or
red
uce
te
en
pre
gn
an
cy.
34
j. F
acili
tate
th
e r
etu
rn t
o s
ch
oo
l aft
er
de
live
ry a
nd
pro
vid
e inte
rve
ntio
ns to
d
ecre
ase
re
pe
at p
regna
ncy.
FD
OH
BC
B
DS
C
ha
rte
r S
cho
ols
FD
OH
BC
, B
DS
an
d C
ha
rte
r S
ch
oo
ls to
en
ga
ge
exp
ectin
g
mo
the
rs to
re
turn
to s
ch
oo
l aft
er
de
live
ry a
nd
use
me
tho
ds o
f in
terv
en
tio
n to
ha
lt a
dditio
na
l p
regn
an
cie
s.
34
k.
Refe
r a
ll p
regna
nt stu
de
nts
wh
o
be
com
e k
no
wn
to
sta
ff f
or
pre
na
tal ca
re
an
d H
ea
lth
y S
tart
se
rvic
es.
FD
OH
BC
B
DS
C
ha
rte
r S
cho
ols
FD
OH
BC
, B
DS
an
d C
ha
rte
r S
ch
oo
ls to
refe
r p
regna
nt
stu
de
nts
fo
r p
rena
tal h
ea
lth
an
d r
eso
urc
es
ava
ilab
le t
hro
ugh
He
alth
y S
tart
S
erv
ices a
nd
cou
nty
.
71
PA
RT
III
: H
EA
LT
H S
ER
VIC
ES
FO
R F
UL
L S
ER
VIC
E S
CH
OO
LS
(F
SS
)
Refe
ren
ces
/Res
ou
rces
P
rog
ram
Sta
nd
ard
s
Lo
ca
l A
ge
nc
y(s
) R
es
po
nsib
le
Lo
ca
l Im
ple
me
nta
tio
n S
trate
gy
& A
cti
vit
ies
35
. T
he S
tate
Bo
ard
of
Ed
uca
tio
n a
nd
th
e
De
pa
rtm
en
t o
f H
ea
lth
sh
all
join
tly e
sta
bli
sh
fu
ll-s
erv
ice
s
ch
oo
ls (
FS
S)
to s
erv
e
stu
de
nts
fro
m s
ch
oo
ls t
hat
ha
ve
a s
tud
en
t p
op
ula
tio
n a
t h
igh
ris
k o
f n
ee
din
g m
ed
ical
an
d s
oc
ial
se
rvic
es
s.
402
.30
26
(1),
F.S
.
35
a. D
esig
na
te fu
ll-se
rvic
e s
ch
oo
ls
ba
sed
on d
em
ogra
ph
ic e
va
lua
tio
ns.
NO
T A
PP
LIC
AB
LE
N
OT
AP
PLIC
AB
LE
35
b. P
rovid
e n
utr
itio
na
l se
rvic
es.
NO
T A
PP
LIC
AB
LE
N
OT
AP
PLIC
AB
LE
35
c.
Pro
vid
e b
asic
med
ical se
rvic
es.
NO
T A
PP
LIC
AB
LE
N
OT
AP
PLIC
AB
LE
35
d. P
rovid
e r
efe
rra
l to
de
pe
nde
nt
ch
ildre
n (
Tem
po
rary
Assis
tan
ce
to
N
ee
dy F
am
ilies (
TA
NF
)).
NO
T A
PP
LIC
AB
LE
N
OT
AP
PLIC
AB
LE
35
e. P
rovid
e r
efe
rra
ls fo
r a
bu
se
d
ch
ildre
n.
NO
T A
PP
LIC
AB
LE
N
OT
AP
PLIC
AB
LE
35f.
Pro
vid
e r
efe
rra
ls fo
r ch
ildre
n r
isk o
f d
elin
qu
en
t b
eh
avio
r p
are
nts
, an
d a
du
lt
ed
uca
tio
n.
NO
T A
PP
LIC
AB
LE
N
OT
AP
PLIC
AB
LE
35
g.
Deve
lop
lo
ca
l a
gre
em
en
ts w
ith
p
rovid
ers
an
d/o
r p
art
ne
rs fo
r in
-kin
d
he
alth
and
so
cia
l se
rvic
es o
n s
ch
oo
l gro
un
ds.
NO
T A
PP
LIC
AB
LE
N
OT
AP
PLIC
AB
LE
72
Combined HIPAA Privacy Business Associate Agreement and Confidentiality Agreement and
HIPAA Security Rule Addendum and HI-TECH Act Compliance Agreement and the Florida
Information Protection Act of 2014
1.0 This Agreement is entered between the State of Florida, Florida Department of Health
(“Covered Entity”), and The School Board of Bay County, Florida (“Business Associate”).
The parties have entered into this Agreement for the purpose of satisfying the Business
Associate contract requirements in the regulations at 45 CFR 164.502(e) and 164.504(e),
issued under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), the
Security Rule, codified at 45 Code of Federal Regulations (“C.F.R.”) Part 164, Subparts A and
C; Health Information Technology for Economic and Clinical Health (HITECH) Act, Title
XIII of Division A and Title IV of Division B of the American Recovery and Reinvestment
Act of 2009 (ARRA), Pub. L. No. 111-5 (Feb. 17, 2009) and related regulations. This
Agreement corresponds to the following Memorandum of Understanding, #BY-M103.
2.0 Definitions: Terms used but not otherwise defined in this Agreement shall have the same
meaning as those terms in 45 CFR 160.103 and 164.501. Notwithstanding the above, "Covered
Entity" shall mean the State of Florida Department of Health. “Individual” shall have the same
meaning as the term “individual” in 45 CFR 164.501 and shall include a person who qualifies
as a personal representative in accordance with 45 CFR 164.502(g); “Secretary” shall mean
the Secretary of the U.S. Department of Health and Human Services or his designee; and
“Privacy Rule” shall mean the Standards for Privacy of Individually Identifiable Health
Information at 45 CFR part 160 and part 164, subparts A and E.
Part I: Privacy Provisions
2.0 Obligations and Activities of Business Associate
(a) Business Associate agrees to not use or further disclose Protected Health Information (“PHI”)
other than as permitted or required by Sections 3.0 and 5.0 of this Agreement, or as required
by Law.
(b) Business Associate agrees to use appropriate safeguards to prevent use or disclosure of the
Protected Health Information other than as provided for by this Agreement.
(c) Business Associate agrees to take reasonable measures to protect and secure data in electronic
form containing personal information as defined by §501.171, Florida Statutes.
(d) Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is
known to Business Associate of a use or disclosure of Protected Health Information by
Business Associate in violation of the requirements of this Agreement.
(e) Business Associate agrees to report to Covered Entity any use or disclosure of the Protected
Health Information not provided for by this Agreement of which it becomes aware.
(f) Business Associate agrees to ensure that any agent, including a subcontractor, to whom it
provides Protected Health Information received from, or created or received by Business
Associate on behalf of Covered Entity, agrees to the same restrictions and conditions that apply
through this Agreement to Business Associate with respect to such information.
(g) Business Associate agrees to provide access, at the request of Covered Entity or an Individual,
and in a prompt and reasonable manner consistent with the HIPAA regulations, to Protected
73
Health Information in a designated record set, to the Covered Entity or directly to an Individual
in order to meet the requirements under 45 CFR 164.524.
(h) Business Associate agrees to make any Amendment(s) to Protected Health Information in a
designated record set that the Covered Entity or an Individual directs or agrees to pursuant to
45 CFR 164.526, in a prompt and reasonable manner consistent with the HIPAA regulations.
(i) Business Associate agrees to make its internal practices, books, and records, including policies
and procedures and Protected Health Information, relating to the use and disclosure of
Protected Health Information received from, or created or received by Business Associate on
behalf of Covered Entity available to the Covered Entity, or at the request of the Covered
Entity, to the Secretary in a time and manner designated by the Covered Entity or the Secretary,
for purposes of the Secretary determining Covered Entity's compliance with the Privacy Rule.
(j) Business Associate agrees to document disclosures of Protected Health Information and
information related to such disclosures as would be required for Covered Entity to respond to
a request by an Individual for an accounting of disclosures of Protected Health Information in
accordance with 45 CFR 164.528.
(k) Business Associate agrees to provide to Covered Entity or an Individual an accounting of
disclosures of Protected Health Information in accordance with 45 CFR 164.528, in a prompt
and reasonable manner consistent with the HIPAA regulations.
(l) Business Associate agrees to satisfy all applicable provisions of HIPAA standards for
electronic transactions and code sets, also known as the Electronic Data Interchange (EDI)
Standards, at 45 CFR Part 162 no later than October 16, 2003. Business Associate further
agrees to ensure that any agent, including a subcontractor, that conducts standard transactions
on its behalf, will comply with the EDI Standards.
(m) Business Associate agrees to determine the Minimum Necessary type and amount of PHI
required to perform its services and will comply with 45 CFR 164.502(b) and 514(d).
(n) Business Associate agrees to comply with all aspects of §501.171, Florida Statutes.
3.0 Permitted or Required Uses and Disclosures by Business Associate General Use and
Disclosure.
(a) Except as expressly permitted in writing by Department of Health, Business Associate may
use Protected Health Information only to carry out the legal responsibilities of the Business
Associate, but shall not disclose information to any third party without the expressed written
consent of the Covered Entity.
(b) Except as otherwise limited in this Agreement, Business Associate may use Protected Health
Information to provide data aggregation services to Covered Entity as permitted by 45 CFR
164.504(e)(2)(i)(B).
(c) Business Associate may use Protected Health Information to report violations of law to
appropriate Federal and State authorities, consistent with 45 CFR 164.502(j) (1).
4.0 Obligations of Covered Entity to Inform Business Associate of Covered Entity’s Privacy
Practices, and any Authorization or Restrictions.
(a) Covered Entity shall provide Business Associate with the notice of privacy practices that
Covered Entity produces in accordance with 45 CFR 164.520, as well as any changes to such
notice.
74
(b) Covered Entity shall provide Business Associate with any changes in, or revocation of,
Authorization by Individual or his or her personal representative to use or disclose Protected
Health Information, if such changes affect Business Associate's uses or disclosures of
Protected Health Information.
(c) Covered Entity shall notify Business Associate of any restriction to the use or disclosure of
Protected Health Information that Covered Entity has agreed to in accordance with 45 CFR
164.522, if such changes affect Business Associate's uses or disclosures of Protected Health
Information.
5.0 Confidentiality under State Law.
(a) In addition to the HIPAA privacy requirements and the data security requirements of §501.171,
Florida Statutes, Business Associate agrees to observe the confidentiality requirements of
Chapter 381, Florida Statutes and any other Florida Statute relating to the confidentiality of
information provided under this agreement.
(b) Receipt of a Subpoena. If Business Associate is served with subpoena requiring the production
of Department of Health records or information, Business Associate shall immediately contact
the Department of Health, Office of the General Counsel, (850) 245-4005. A subpoena is an
official summons issued by a court or an administrative tribunal, which requires the recipient
to do one or more of the following:
1. Appear at a deposition to give sworn testimony, and may also require that certain
records be brought to be examined as evidence.
2. Appear at a hearing or trial to give evidence as a witness, and may also require that
certain records be brought to be examined as evidence.
3. Furnish certain records for examination, by mail or by hand-delivery.
(c) Employees and Agents. Business Associate acknowledges that the confidentiality
requirements herein apply to all its employees, agents and representatives. Business Associate
assumes responsibility and liability for any damages or claims, including state and federal
administrative proceedings and sanctions, against Department of Health, including costs and
attorneys' fees, resulting from the breach of the confidentiality requirements of this Agreement.
6.0 Permissible Requests by Covered Entity.
Covered Entity shall not request Business Associate to use or disclose Protected Health
Information in any manner that would not be permissible under the Privacy Rule if done by
Covered Entity.
7.0 Term and Termination.
(a) Term.
The Term of this Agreement shall be coterminous with the underlying contract, purchase order,
or memorandum of understanding giving rise to this agreement.
(b) Termination for Cause.
Without limiting any other termination rights the parties may have, upon Covered Entity's
knowledge of a material breach by Business Associate of a provision under this Agreement,
Covered Entity shall provide an opportunity for Business Associate to cure the breach or end
75
the violation. If the Agreement of Business Associate does not cure the breach or end the
violation within the time specified by Covered Entity, the Covered Entity shall have the right
to immediately terminate the Agreement. If neither termination nor cure is feasible, Covered
Entity shall report the violation to the Secretary.
(c) Effect of Termination.
1. Within sixty (60) days after termination of the Agreement for any reason, or within such
other time period as mutually agreed upon in writing by the parties, Business Associate
shall return to Covered Entity or destroy all Protected Health Information maintained by
Business Associate in any form and shall retain no copies thereof. Business Associate also
shall recover, and shall return or destroy with such time period, any Protected Health
Information in the possession of its subcontractors or agents.
2. Within fifteen (15) days after termination of the Agreement for any reason, Business
Associate shall notify Covered Entity in writing as to whether Business Associate elects to
return or destroy such Protected Health Information. If Business Associate elects to destroy
such Protected Health Information, it shall certify to Covered Entity in writing when and
that such Protected Health Information has been destroyed. If any subcontractors or agents
of the Business Associate elect to destroy the Protected Health Information, Business
Associate will require such subcontractors or agents to certify to Business Associate and
to Covered Entity in writing when such Protected Health Information has been destroyed.
If it is not feasible for Business Associate to return or destroy any of said Protected Health
Information, Business Associate shall notify Covered Entity in writing that Business
Associate has determined that it is not feasible to return or destroy the Protected Health
Information and the specific reasons for such determination. Business
3. Associate further agrees to extend any and all protections, limitations, and restrictions set
forth in this Agreement to Business Associate’s use or disclosure of any Protected Health
Information retained after the termination of this Agreement, and to limit any further uses
or disclosures to the purposes that make the return or destruction of the Protected Health
Information not feasible.
4. If it is not feasible for Business Associate to obtain, from a subcontractor or agent, any
Protected Health Information in the possession of the subcontractor or agent, Business
Associate shall provide a written explanation to Covered Entity and require the
subcontractors and agents to agree to extend any and all protections, limitations, and
restrictions set forth in this Agreement to the subcontractors’ or agents’ uses or disclosures
of any Protected Health Information retained after the termination of this Agreement, and
to limit any further uses or disclosures to the purposes that make the return or destruction
of the Protected Health Information not feasible.
Part II: Breaches and Security Incidents
8.0 Privacy or Security Breach.
Business Associate will report to Covered Entity’s Privacy Officer or other department contact
within 2 business days after the discovery, any unauthorized access, use, disclosure of Covered
Entity’s protected health Information not permitted by the Business Associates Agreement along
with any breach of Covered Entity’s unsecured protected health information. Business Associate
will treat the breach as being discovered in accordance with 45 CFR §164.410. If a delay is
76
requested by a law enforcement official in accordance with 45 CFR §164.412, Business Associate
may delay notifying the Covered Entity for the applicable time period. Business Associates report
will at a minimum:
(a) Identify the nature of the breach or other non-permitted use or disclosure, which will
include a brief description of what happened, including the date of any breach and the date
of discovery of the breach;
(b) Identify Covered Entity’s Protected Health Information that was subject to the non-
permitted use or disclosure or breach (such as whether name, social security number, date
of birth, home address, account number or other information was disclosed/accessed) on
an individual basis;
(c) Identify who made the non-permitted use or disclosure and who received it;
(d) Identify what corrective or investigational action Business Associate took or will take to
prevent further non-permitted uses or disclosures, to mitigate harmful effects and to protect
against any further breaches;
(e) Identify what steps the individuals who were subject to a breach should take to protect
themselves;
(f) Provide such other information, including a written report, as Covered Entity may
reasonably request.
8.1 Security of Electronic Protected Health Information.
WHEREAS, Business Associate and Department of Health agree to also address herein the
applicable requirements of the Security Rule, codified at 45 Code of Federal Regulations
(“C.F.R.”) Part 164, Subparts A and C, issued pursuant to the Administrative Simplification
provisions of Title II, Subtitle F of the Health Insurance Portability and Accountability Act of 1996
(“HIPAA-AS”), and the Florida Information Protection Act (FIPA) §501.171, Florida Statutes, so
that the Covered Entity may meet compliance obligations under HIPAA-AS and FIPA the parties
agree:
(a) Business Associate will develop, implement, maintain, and use administrative, technical,
and physical safeguards that reasonably and appropriately protect the confidentiality,
integrity, and availability of Electronic Protected Health Information (as defined in 45
C.F.R. § 160.103) and Personal Information (as defined in §501.171, Florida Statutes) that
Business Associate creates, receives, maintains, or transmits on behalf of the Plans
consistent with the Security Rule.
(b) Reporting Security Incidents. Business Associate will report to Covered Entity any
successful (A) unauthorized access, use, disclosure, modification, or destruction of
Covered Entity’s Electronic Protected Health Information or unauthorized access of data
in an electronic form containing Personal Information as defined in §501.171, Florida
Statute, or (B) interference with Business Associate’s system operations in Business
Associate’s information systems, of which Business Associate becomes aware.
8.2 Corrective Action:
77
(a) Business Associate agrees to take prompt corrective action and follow all provisions
required in state and federal law to notify all individuals reasonably believed to be
potentially affected by the breach.
(b) Cure: Business Associate agrees to take prompt corrective action to cure any security
deficiencies.
Part III
9.0 Miscellaneous
(a) Regulatory References. A reference in this Agreement to a section in the Privacy Rule or the
Security Rule means the section as in effect or as amended, and for which compliance is
required.
(b) Amendment. Upon the enactment of any law or regulation affecting the use or disclosure of
Protected Health Information, Personal Information, Standard Transactions, the security of
Health Information, or other aspects of HIPAA-AS or FIPA applicable or the publication of
any decision of a court of the United States or any state relating to any such law or the
publication of any interpretive policy or opinion of any governmental agency charged with the
enforcement of any such law or regulation, either party may, by written notice to the other
party, amend this Agreement in such manner as such party determines necessary to comply
with such law or regulation. If the other party disagrees with such Amendment, it shall so
notify the first party in writing within thirty (30) days of the notice. If the parties are unable to
agree on an Amendment within thirty (30) days thereafter, then either of the parties may
terminate the Agreement on thirty (30) days written notice to the other party.
(c) Survival. The respective rights and obligations of Business Associate under Section 7.0 of this
Agreement shall survive the termination of this Agreement.
(d) Interpretation. Any ambiguity in this Agreement shall be resolved in favor of a meaning that
permits Covered Entity to comply with the Privacy Rule and the confidentiality requirements
of the State of Florida.
(e) No third party beneficiary. Nothing expressed or implied in this Agreement is intended to
confer, nor shall anything herein confer, upon any person other than the parties and the
respective successors or assignees of the parties, any rights, remedies, obligations, or liabilities
whatsoever.
(f) Governing Law. This Agreement shall be governed by and construed in accordance with the
laws of the state of Florida to the extent not preempted by the Privacy Rules or other applicable
federal law.
(g) The laws of the State of Florida shall apply to the interpretation of this Agreement or in case
of any disagreement between the parties; the venue of any proceedings shall be the appropriate
federal or state court in Leon County, Florida.
(h) Indemnification and performance guarantees. Business Associate shall indemnify, defend, and
save harmless the State of Florida and Individuals covered for any financial loss as a result of
claims brought by third parties and which are caused by the failure of Business Associate, its
officers, directors or agents to comply with the terms of this Agreement. Additionally,
Business Associate shall indemnify the State of Florida for any time and expenses it may incur
from breach notifications that are necessary under either §501.171, Florida Statute or the
78
HIPAA Breach Notification Rule, 45 CFR §§ 164.400-414, which are caused by the failure of
Business Associate, its officers, directors or agents to comply with the terms of this Agreement.
(i) Assignment: Business Associate shall not assign either its obligations or benefits under this
Agreement without the expressed written consent of the Covered Entity, which shall be at the
sole discretion of the Covered Entity. Given the nature of this Agreement, neither
subcontracting nor assignment by the Business Associate is anticipated and the use of those
terms herein does not indicate that permission to assign or subcontract has been granted.
For: DEPARTMENT OF HEALTH
By:
Title:
Date:
For: THE SCHOOL BOARD OF
BAY COUNTY, FLORIDA
By:
Title:
Date:
79
Combined HIPAA Privacy Business Associate Agreement and Confidentiality Agreement and
HIPAA Security Rule Addendum and HI-TECH Act Compliance Agreement and the Florida
Information Protection Act of 2014
1.0 This Agreement is entered between the State of Florida, Florida Department of Health
(“Covered Entity”), and PanCare of Florida, Inc. (“Business Associate”). The parties have
entered into this Agreement for the purpose of satisfying the Business Associate contract
requirements in the regulations at 45 CFR 164.502(e) and 164.504(e), issued under the Health
Insurance Portability and Accountability Act of 1996 (“HIPAA”), the Security Rule, codified
at 45 Code of Federal Regulations (“C.F.R.”) Part 164, Subparts A and C; Health Information
Technology for Economic and Clinical Health (HITECH) Act, Title XIII of Division A and
Title IV of Division B of the American Recovery and Reinvestment Act of 2009 (ARRA), Pub.
L. No. 111-5 (Feb. 17, 2009) and related regulations. This Agreement corresponds to the
following Memorandum of Understanding, #BY-M103.
2.0 Definitions: Terms used but not otherwise defined in this Agreement shall have the same
meaning as those terms in 45 CFR 160.103 and 164.501. Notwithstanding the above, "Covered
Entity" shall mean the State of Florida Department of Health. “Individual” shall have the same
meaning as the term “individual” in 45 CFR 164.501 and shall include a person who qualifies
as a personal representative in accordance with 45 CFR 164.502(g); “Secretary” shall mean
the Secretary of the U.S. Department of Health and Human Services or his designee; and
“Privacy Rule” shall mean the Standards for Privacy of Individually Identifiable Health
Information at 45 CFR part 160 and part 164, subparts A and E.
Part I: Privacy Provisions
2.0 Obligations and Activities of Business Associate
(a) Business Associate agrees to not use or further disclose Protected Health Information (“PHI”)
other than as permitted or required by Sections 3.0 and 5.0 of this Agreement, or as required
by Law.
(b) Business Associate agrees to use appropriate safeguards to prevent use or disclosure of the
Protected Health Information other than as provided for by this Agreement.
(c) Business Associate agrees to take reasonable measures to protect and secure data in electronic
form containing personal information as defined by §501.171, Florida Statutes.
(d) Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is
known to Business Associate of a use or disclosure of Protected Health Information by
Business Associate in violation of the requirements of this Agreement.
(e) Business Associate agrees to report to Covered Entity any use or disclosure of the Protected
Health Information not provided for by this Agreement of which it becomes aware.
(f) Business Associate agrees to ensure that any agent, including a subcontractor, to whom it
provides Protected Health Information received from, or created or received by Business
Associate on behalf of Covered Entity, agrees to the same restrictions and conditions that apply
through this Agreement to Business Associate with respect to such information.
(g) Business Associate agrees to provide access, at the request of Covered Entity or an Individual,
and in a prompt and reasonable manner consistent with the HIPAA regulations, to Protected
80
Health Information in a designated record set, to the Covered Entity or directly to an Individual
in order to meet the requirements under 45 CFR 164.524.
(h) Business Associate agrees to make any Amendment(s) to Protected Health Information in a
designated record set that the Covered Entity or an Individual directs or agrees to pursuant to
45 CFR 164.526, in a prompt and reasonable manner consistent with the HIPAA regulations.
(i) Business Associate agrees to make its internal practices, books, and records, including policies
and procedures and Protected Health Information, relating to the use and disclosure of
Protected Health Information received from, or created or received by Business Associate on
behalf of Covered Entity available to the Covered Entity, or at the request of the Covered
Entity, to the Secretary in a time and manner designated by the Covered Entity or the Secretary,
for purposes of the Secretary determining Covered Entity's compliance with the Privacy Rule.
(j) Business Associate agrees to document disclosures of Protected Health Information and
information related to such disclosures as would be required for Covered Entity to respond to
a request by an Individual for an accounting of disclosures of Protected Health Information in
accordance with 45 CFR 164.528.
(k) Business Associate agrees to provide to Covered Entity or an Individual an accounting of
disclosures of Protected Health Information in accordance with 45 CFR 164.528, in a prompt
and reasonable manner consistent with the HIPAA regulations.
(l) Business Associate agrees to satisfy all applicable provisions of HIPAA standards for
electronic transactions and code sets, also known as the Electronic Data Interchange (EDI)
Standards, at 45 CFR Part 162 no later than October 16, 2003. Business Associate further
agrees to ensure that any agent, including a subcontractor, that conducts standard transactions
on its behalf, will comply with the EDI Standards.
(m) Business Associate agrees to determine the Minimum Necessary type and amount of PHI
required to perform its services and will comply with 45 CFR 164.502(b) and 514(d).
(n) Business Associate agrees to comply with all aspects of §501.171, Florida Statutes.
3.0 Permitted or Required Uses and Disclosures by Business Associate General Use and
Disclosure.
(a) Except as expressly permitted in writing by Department of Health, Business Associate may
use Protected Health Information only to carry out the legal responsibilities of the Business
Associate, but shall not disclose information to any third party without the expressed written
consent of the Covered Entity.
(b) Except as otherwise limited in this Agreement, Business Associate may use Protected Health
Information to provide data aggregation services to Covered Entity as permitted by 45 CFR
164.504(e)(2)(i)(B).
(c) Business Associate may use Protected Health Information to report violations of law to
appropriate Federal and State authorities, consistent with 45 CFR 164.502(j) (1).
4.0 Obligations of Covered Entity to Inform Business Associate of Covered Entity’s Privacy
Practices, and any Authorization or Restrictions.
(a) Covered Entity shall provide Business Associate with the notice of privacy practices that
Covered Entity produces in accordance with 45 CFR 164.520, as well as any changes to such
notice.
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(b) Covered Entity shall provide Business Associate with any changes in, or revocation of,
Authorization by Individual or his or her personal representative to use or disclose Protected
Health Information, if such changes affect Business Associate's uses or disclosures of
Protected Health Information.
(c) Covered Entity shall notify Business Associate of any restriction to the use or disclosure of
Protected Health Information that Covered Entity has agreed to in accordance with 45 CFR
164.522, if such changes affect Business Associate's uses or disclosures of Protected Health
Information.
5.0 Confidentiality under State Law.
(a) In addition to the HIPAA privacy requirements and the data security requirements of §501.171,
Florida Statutes, Business Associate agrees to observe the confidentiality requirements of
Chapter 381, Florida Statutes and any other Florida Statute relating to the confidentiality of
information provided under this agreement.
(b) Receipt of a Subpoena. If Business Associate is served with subpoena requiring the production
of Department of Health records or information, Business Associate shall immediately contact
the Department of Health, Office of the General Counsel, (850) 245-4005. A subpoena is an
official summons issued by a court or an administrative tribunal, which requires the recipient
to do one or more of the following:
1. Appear at a deposition to give sworn testimony, and may also require that certain
records be brought to be examined as evidence.
2. Appear at a hearing or trial to give evidence as a witness, and may also require that
certain records be brought to be examined as evidence.
3. Furnish certain records for examination, by mail or by hand-delivery.
(c) Employees and Agents. Business Associate acknowledges that the confidentiality
requirements herein apply to all its employees, agents and representatives. Business Associate
assumes responsibility and liability for any damages or claims, including state and federal
administrative proceedings and sanctions, against Department of Health, including costs and
attorneys' fees, resulting from the breach of the confidentiality requirements of this Agreement.
6.0 Permissible Requests by Covered Entity.
Covered Entity shall not request Business Associate to use or disclose Protected Health
Information in any manner that would not be permissible under the Privacy Rule if done by
Covered Entity.
7.0 Term and Termination.
(a) Term.
The Term of this Agreement shall be coterminous with the underlying contract, purchase order,
or memorandum of understanding giving rise to this agreement.
(b) Termination for Cause.
Without limiting any other termination rights the parties may have, upon Covered Entity's
knowledge of a material breach by Business Associate of a provision under this Agreement,
Covered Entity shall provide an opportunity for Business Associate to cure the breach or end
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the violation. If the Agreement of Business Associate does not cure the breach or end the
violation within the time specified by Covered Entity, the Covered Entity shall have the right
to immediately terminate the Agreement. If neither termination nor cure is feasible, Covered
Entity shall report the violation to the Secretary.
(c) Effect of Termination.
1. Within sixty (60) days after termination of the Agreement for any reason, or within such
other time period as mutually agreed upon in writing by the parties, Business Associate
shall return to Covered Entity or destroy all Protected Health Information maintained by
Business Associate in any form and shall retain no copies thereof. Business Associate also
shall recover, and shall return or destroy with such time period, any Protected Health
Information in the possession of its subcontractors or agents.
2. Within fifteen (15) days after termination of the Agreement for any reason, Business
Associate shall notify Covered Entity in writing as to whether Business Associate elects to
return or destroy such Protected Health Information. If Business Associate elects to destroy
such Protected Health Information, it shall certify to Covered Entity in writing when and
that such Protected Health Information has been destroyed. If any subcontractors or agents
of the Business Associate elect to destroy the Protected Health Information, Business
Associate will require such subcontractors or agents to certify to Business Associate and
to Covered Entity in writing when such Protected Health Information has been destroyed.
If it is not feasible for Business Associate to return or destroy any of said Protected Health
Information, Business Associate shall notify Covered Entity in writing that Business
Associate has determined that it is not feasible to return or destroy the Protected Health
Information and the specific reasons for such determination. Business
3. Associate further agrees to extend any and all protections, limitations, and restrictions set
forth in this Agreement to Business Associate’s use or disclosure of any Protected Health
Information retained after the termination of this Agreement, and to limit any further uses
or disclosures to the purposes that make the return or destruction of the Protected Health
Information not feasible.
4. If it is not feasible for Business Associate to obtain, from a subcontractor or agent, any
Protected Health Information in the possession of the subcontractor or agent, Business
Associate shall provide a written explanation to Covered Entity and require the
subcontractors and agents to agree to extend any and all protections, limitations, and
restrictions set forth in this Agreement to the subcontractors’ or agents’ uses or disclosures
of any Protected Health Information retained after the termination of this Agreement, and
to limit any further uses or disclosures to the purposes that make the return or destruction
of the Protected Health Information not feasible.
Part II: Breaches and Security Incidents
8.0 Privacy or Security Breach.
Business Associate will report to Covered Entity’s Privacy Officer or other department contact
within 2 business days after the discovery, any unauthorized access, use, disclosure of Covered
Entity’s protected health Information not permitted by the Business Associates Agreement along
with any breach of Covered Entity’s unsecured protected health information. Business Associate
will treat the breach as being discovered in accordance with 45 CFR §164.410. If a delay is
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requested by a law enforcement official in accordance with 45 CFR §164.412, Business Associate
may delay notifying the Covered Entity for the applicable time period. Business Associates report
will at a minimum:
(a) Identify the nature of the breach or other non-permitted use or disclosure, which will
include a brief description of what happened, including the date of any breach and the date
of discovery of the breach;
(b) Identify Covered Entity’s Protected Health Information that was subject to the non-
permitted use or disclosure or breach (such as whether name, social security number, date
of birth, home address, account number or other information was disclosed/accessed) on
an individual basis;
(c) Identify who made the non-permitted use or disclosure and who received it;
(d) Identify what corrective or investigational action Business Associate took or will take to
prevent further non-permitted uses or disclosures, to mitigate harmful effects and to protect
against any further breaches;
(e) Identify what steps the individuals who were subject to a breach should take to protect
themselves;
(f) Provide such other information, including a written report, as Covered Entity may
reasonably request.
8.1 Security of Electronic Protected Health Information.
WHEREAS, Business Associate and Department of Health agree to also address herein the
applicable requirements of the Security Rule, codified at 45 Code of Federal Regulations
(“C.F.R.”) Part 164, Subparts A and C, issued pursuant to the Administrative Simplification
provisions of Title II, Subtitle F of the Health Insurance Portability and Accountability Act of 1996
(“HIPAA-AS”), and the Florida Information Protection Act (FIPA) §501.171, Florida Statutes, so
that the Covered Entity may meet compliance obligations under HIPAA-AS and FIPA the parties
agree:
(a) Business Associate will develop, implement, maintain, and use administrative, technical,
and physical safeguards that reasonably and appropriately protect the confidentiality,
integrity, and availability of Electronic Protected Health Information (as defined in 45
C.F.R. § 160.103) and Personal Information (as defined in §501.171, Florida Statutes) that
Business Associate creates, receives, maintains, or transmits on behalf of the Plans
consistent with the Security Rule.
(b) Reporting Security Incidents. Business Associate will report to Covered Entity any
successful (A) unauthorized access, use, disclosure, modification, or destruction of
Covered Entity’s Electronic Protected Health Information or unauthorized access of data
in an electronic form containing Personal Information as defined in §501.171, Florida
Statute, or (B) interference with Business Associate’s system operations in Business
Associate’s information systems, of which Business Associate becomes aware.
8.2 Corrective Action:
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(a) Business Associate agrees to take prompt corrective action and follow all provisions
required in state and federal law to notify all individuals reasonably believed to be
potentially affected by the breach.
(b) Cure: Business Associate agrees to take prompt corrective action to cure any security
deficiencies.
Part III
9.0 Miscellaneous
(a) Regulatory References. A reference in this Agreement to a section in the Privacy Rule or the
Security Rule means the section as in effect or as amended, and for which compliance is
required.
(b) Amendment. Upon the enactment of any law or regulation affecting the use or disclosure of
Protected Health Information, Personal Information, Standard Transactions, the security of
Health Information, or other aspects of HIPAA-AS or FIPA applicable or the publication of
any decision of a court of the United States or any state relating to any such law or the
publication of any interpretive policy or opinion of any governmental agency charged with the
enforcement of any such law or regulation, either party may, by written notice to the other
party, amend this Agreement in such manner as such party determines necessary to comply
with such law or regulation. If the other party disagrees with such Amendment, it shall so
notify the first party in writing within thirty (30) days of the notice. If the parties are unable to
agree on an Amendment within thirty (30) days thereafter, then either of the parties may
terminate the Agreement on thirty (30) days written notice to the other party.
(c) Survival. The respective rights and obligations of Business Associate under Section 7.0 of this
Agreement shall survive the termination of this Agreement.
(d) Interpretation. Any ambiguity in this Agreement shall be resolved in favor of a meaning that
permits Covered Entity to comply with the Privacy Rule and the confidentiality requirements
of the State of Florida.
(e) No third party beneficiary. Nothing expressed or implied in this Agreement is intended to
confer, nor shall anything herein confer, upon any person other than the parties and the
respective successors or assignees of the parties, any rights, remedies, obligations, or liabilities
whatsoever.
(f) Governing Law. This Agreement shall be governed by and construed in accordance with the
laws of the state of Florida to the extent not preempted by the Privacy Rules or other applicable
federal law.
(g) The laws of the State of Florida shall apply to the interpretation of this Agreement or in case
of any disagreement between the parties; the venue of any proceedings shall be the appropriate
federal or state court in Leon County, Florida.
(h) Indemnification and performance guarantees. Business Associate shall indemnify, defend, and
save harmless the State of Florida and Individuals covered for any financial loss as a result of
claims brought by third parties and which are caused by the failure of Business Associate, its
officers, directors or agents to comply with the terms of this Agreement. Additionally,
Business Associate shall indemnify the State of Florida for any time and expenses it may incur
from breach notifications that are necessary under either §501.171, Florida Statute or the
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HIPAA Breach Notification Rule, 45 CFR §§ 164.400-414, which are caused by the failure of
Business Associate, its officers, directors or agents to comply with the terms of this Agreement.
(i) Assignment: Business Associate shall not assign either its obligations or benefits under this
Agreement without the expressed written consent of the Covered Entity, which shall be at the
sole discretion of the Covered Entity. Given the nature of this Agreement, neither
subcontracting nor assignment by the Business Associate is anticipated and the use of those
terms herein does not indicate that permission to assign or subcontract has been granted.
For: DEPARTMENT OF HEALTH
By:
Title:
Date:
For: PANCARE OF FLORIDA
By:
Title:
Date:
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July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: Grants for 2019-2020 CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT, III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 872-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
87
July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: Turnaround School Supplemental Services Allocation (TSSSA) 2019-2020 CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT, III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 872-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
88
This form satisfies the requirements of SB 7070. This district approved application is due to the FDOE no later than September 1.
DRAFT- Lucille Moore
Turnaround School Supplemental Services Application [Bay] County Public Schools
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[District Name and Number]
Part I: Eligibility
Item 1: List each eligible school within your district along with one of the three eligibility criteria identified below:
1. A school that is implementing a district-managed turnaround plan. 2. A school that has earned at least three consecutive grades below a “C.” 3. A school that has improved to a “C” or higher and is no longer in turnaround status within
the last two years.
MSID Number
School Name School Grade History (last four years) Eligibility Criteria
by number
131 Lucille Moore Elementary School 2015-C, 2016- D, 2017-D, 2018- D, 2019- ??
3
Part II: Implementation Plan The district will submit an implementation plan, outlining services by each qualified school. Districts with multiple schools may submit one comprehensive plan, outlining the implementation plan and budget by school or submit multiple plans, or outlining the plan for each school. The district may choose their preference.
Item 1: Explain how the district, by school, is going to establish comprehensive support services that develop family and community partnerships. Monthly collaboration between family and community partnerships allows Lucille Moore staff to address each child’s social, emotional, health and academic needs. Before the school year begins churches from across the southwest, Tyndall Air Force Base, and the local Navy Base, volunteer and assist with campus beautification. Hundreds of volunteers donate their time to
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assist with gardening, cleaning, and painting Lucille Moore Elementary. This allows us to provide an inviting atmosphere for our families to feel welcomed. Once parents feel welcomed, they utilize our many resources which includes a HOPE Team consisting of licensed mental health counselors, social workers, and a psychologist to address the social and emotional needs of our students and their families. Through weekly and daily social skills groups, character building exercises, and appropriate social and emotional development strategies, this team collaborates amongst each other, staff members as well as with our students’ families to develop a comprehensive approach to address the needs of the students. This approach involves students’ families and the school environment to address the whole child. Lucille Moore’s parent liaison and Title I coordinator continually provide support services to build partnerships between the parents and the school. Implementing the Pre-K transition meeting with the school staff provides strategies to assist preschoolers with low readiness rates. Additionally, we have partnered with several churches to offer school supplies and clothing to families during our orientation before school begins and throughout the school year. Also, during our orientation our business partner, Oceaneering, runs a team of volunteers that assists in cooking and feeding students and families. Throughout the school year our collaboration with community partners provides opportunities and resources that assist with family needs. Tyndall Airforce Base adopts several families and provides meals and presents for them during the holiday season. Several churches donate food and money to ensure that our students have something to eat on weekends and holidays. Local companies provide field trips to educate children on different career fields and opportunities. Business partners assist in providing materials needed for our family nights and after school activities. Hiland Park Baptist Church sponsors a shoe drive that helps our families with providing shoes to our students at least twice a year. Our school also works with Pancare to provide health care for our students. Students have the opportunity to see a doctor for any health concerns they may have all without leaving campus and free of charge! At least once a nine weeks, we provide training to our parents to better equip them in their vital role with their child’s education: ꞏ Focus training (online reporting system) to stay current with their child’s attendance and grades ꞏ Dojo, which helps parents understand how to monitor their child’s daily behavior and how to navigate through communicating with teachers ꞏ Love and Logic classes which shares strategies and support with parents to empower them to be better parents. As you can see, the partnerships that Lucille Moore has established with families and community creates a comprehensive support system for students.
Item 2: Explain the strategies the district, by school, will implement to establish clearly defined and measurable high academic and character standards. Bay District Schools will implement the EL Curriculum materials in K-5 classrooms this year. A recent survey of ELA liaisons found that 78% of those surveyed were spending an additional 2 - 6+ hours each week finding rigorous texts and materials to use with students. Lucille Moore piloted a version of the EL Curriculum and early MAP data shows an 18% increase in reading proficiency for students. We feel this new curriculum will set high academic standards for students to achieve and a pathway for teachers to
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follow to get them there. TSSSA funds are being requested for professional development through the New Teacher Project (TNTP) to support Lucille Moore teachers as they build on last year’s success and implement the new EL curriculum. The professional development plan includes two face to face professional development opportunities at the start of school and start of second semester. Then, monthly PLC virtual meetings will be used to assist PLCs as they prepare for implementing the month’s EL curriculum. Bay District Schools will continue the 3rd year implementation of Eureka Math in all K-5 schools. This curriculum choice has had great benefits for the students of Lucille Moore elementary. Even though Lucille Moore maintained its school rating of D for the 2017-2018 school year, the math growth increased: math proficiency went up 11%, math learning gains up 5%, and math learning gains of the lowest 25% up 7%. For the 2018-2019 school year, all grades met or exceeded their projected RIT in MAP. Therefore, in order to continue to meet high academic standards, Bay District Schools will continue with year 3 implementation of the Eureka math curriculum. Science will continue to be a part of the focus for Lucille Moore Elementary. The 5th grade science and STEAM teachers will plan with the Science Staff Teaching Specialist to ensure rigor, pacing, and engagement for students in science is continued. Science MAP indicates a huge increase in the observed growth of students. 5.6 RIT point growth was the goal for students, but they have actually grown 12.6 RIT points! It should be noted that the EL Curriculum uses many informational texts that will build students science background knowledge. This integrated approach combined with the collaboration between teachers noted previously will continue the high academic standards for Lucille Moore students. Focusing on character standards has allowed students to increase desired behaviors and focus on academics within the classroom. Utilizing Core Essentials allows us to emphasize specific character traits and teach students how to display behaviors that demonstrate that desired trait. In addition to the Core Essential Curriculum, we combined, created, and implemented our Patriot Pledge based on the core values. This has allowed us to create an atmosphere where students understand the expectations and know what behaviors to exhibit to meet and exceed those expectations. Every month a school-wide pep rally is held to celebrate students’ understanding of the current trait and a student is selected and recognized from each class that demonstrates the current character trait. Relationship building is also an area that we will continue to focus on. Implementation of “circles” has supported teachers with forming relationships with classroom and assisted in their understanding the background of each students. Circle time is allotted in the daily schedule has helped create a safe and sharing environment that offered teachers a snapshot into thought processes and background of our students, therefore helping teachers’ differentiate their interaction with students based on the information that is shared during circle time. In addition to the Core Essential program, monthly pep rallies, relationship building and Patriot Pledge, collaboration that utilizes our HOPE TEAM allows us to implement strategic courses of action that address many teachable opportunities to assist students with social and emotional direction and provides much needed strategies for our students to respond appropriately with situation they may encounter. Providing this level of support allows us to be proactive instead of reactive in regards to students’ behavioral needs. Addressing and establishing clear and definable standards is also important academically. In addition to the specific curriculum and added academic support mentioned earlier, attendance and academic goals are established and celebrated several times a year. Every month there is an attendance party for students
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with perfect attendance. Also, two times a year an academic party is held to celebrate students achieving or exceeding their goal in learning growth as demonstrated by the NWEA assessment. Implementation of this character/behavioral plan has led to a 47% reduction in the number of discipline referrals throughout the school. Because of this success, we will continue to implement and refine this path towards academic focus and our student’s healthy emotional and social wellbeing.
Item 3: Explain the strategies the district, by school, will implement to increase parental involvement and engagement in the child’s education. Parent involvement is essential for the success of family engagement in a child’s education. Implementing strategies that increase this involvement is an area that is our focus every year. Communicating is vital and there are several strategies that assist with bridging the gap and assist us with keeping parents up to date and included in their child’s education. Such strategies include utilizing a communication app (Dojo) that shares reports and information between parents, teachers, and administration. This app also provides a translation of languages for our parents that speak other languages. Considering ¼ of our student population is ELL, this app and our onsite interpreters are critical to our communication process. Utilizing social platforms such as Facebook and our school website allows parents to continue to have access to educational resources and information at their fingertips. This means of communication is updated daily and allows parents to interact with messages and ask questions as needed. Iris is another method of communication that is sent to parents’ phones to share important messages regarding safety, events, and information. This program is an immediate way to notify a mass amount of people through text messages, voice messages, and emails efficiently. Another way we provide a way to communicate with parents is sending invitation to parents inviting them to be a part of celebrations. Also, being visible the morning and afternoon when parents are dropping off and picking up students helps us establish relationships with families to encourage them to be comfortable and opens lines of communication. Offering various interactive family nights is a way to encourage parent involvement. Each family event has interactive stations in which parents visit and participate in. For example, at orientation, parents will be asked to interact with the parent center, HOPE team, parent liaison, Title I coordinator, media center, car tags, Focus mini training, telehealth, and administration. Once stations are completed a meal would be provided to the entire family. There are also other factors that limit the parent involvement such as transportation. At times parents cannot make it to school and in many instances we do home visits allowing us to eliminate that barrier. These home visits start before the school year begins, the entire faculty will visit the neighborhoods in our zone to distribute school supplies, clothes, and build relationships with students and families.
Item 4: Explain the strategies the school district will implement to identify, recruit, retain and reward instructional personnel. Bonus dollars are provided to teachers via the Bay County Teacher Contract. Bonus language is as follows:
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Recruitment/Retention Bonuses (for Schools in Differentiated Accountability or Turnaround Status):
● The total amount of the bonuses will not exceed $500,000.00 annually. This amount does not include Turnaround Years 3 or more.
● Teachers selected to work at these schools shall receive a bonus of up to $5,000.00. Beginning in the 2019-2020 school year, teachers at Differentiated Accountability schools shall receive a one-half share of the bonus paid to teachers at a Turnaround School. The full amount of the bonus will be paid for teachers who work the full school year and those who work less than the full school year will receive a pro-rated amount. Payment of the bonus shall begin with the second pay check after the FTE mini count.
● If the school grade increases to “C” or better, and at the recommendation of the Superintendent and the approval of the Board, a one-half share bonus will be given to returning instructional staff and newly-recruited instructional staff. Bonus payments will begin within two pay periods of the release and finalization of school grades and pro-rated accordingly for late hires.
● For the purpose of the recruitment/retention bonus, the term “teacher” is defined as all personnel paid on the Instructional Salary Schedule.
Item 5: Explain the strategies the district, by school, will implement to provide professional development that focuses on academic rigor, direct instruction, and creating high academic and character standards. Providing professional development that focuses on academic rigor is where part of the TSSSA grant will be utilized. Collaboration with The New Teacher Project (TNTP) assists with providing professional development that educates every teacher to recognize and deliver quality instruction and materials that are appropriate for their classroom. Utilizing funds from TSSSA will assist with continuing the course work that was started this year which yielded great academic results that include an increase in learning gains and proficiency. As teachers participate in continuous professional development they will have the opportunity to apply what they have learned to plan and prepare through their professional learning communities (PLC). These learning communities meet at least once a week to collaborate with teachers on their grade level and also allows them to collaborate, at least once per month, with TNTP. The collaboration with TNTP and other teachers ensures additional support is received if needed and the journey to creating and implementing high academic standards are met. Through the work of the PLC, teachers are able to apply what they have learned to provide academic rigorous instruction that aligns with Florida Standards. Monthly data chats are held regarding behavior, attendance, and academics. Each data chat consists of an in-depth discussion to develop a plan to meet the needs of each student that reflects concern according to data. Understanding the data and developing a plan to address in the needs ensures that Lucille Moore’s focus continues to be academic rigor, direct instruction that meets the needs of all students regardless if it is enrichment or intervention thus creating high academic and character standards. Additionally, each month members of the district School Improvement Team along with the school principal, problem solve together based on most recent data and classroom walkthrough observations. These monthly meetings are an important tool in ensuring district resources and support systems are in line with the school’s needs.
Item 6: Explain the strategies the district, by school, will implement to provide focused instruction to improve student academic proficiency, which may include additional instruction time beyond the normal school day or school year.
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With the amount of focused instruction that needs to occur to improve students’ academic proficiency and increase learning gains, we will utilize TSSSA grant funds to provide smaller class sizes. Through the funds provided by TSSSA we will have an additional two teachers to reduce the class size. Smaller classes has many benefits such as focused learning, increased differentiated instructional time, and more desired behaviors. The TSSSA grant funds will be used to provide instructional paraprofessionals (four). Having instructional paraprofessionals ensures that each student receives the most from each lesson. They will provide additional small group instruction, assist in maintaining a positive classroom, and help with increasing academic engagement. Having the appropriate number of teachers and paraprofessionals will also let provide small group direct instruction through the SRA curriculum and small group individualized intervention and enrichment to increase academic proficiency. This year were we able to provide small class sizes and academic success was measured by our NWEA MAP data, over 90% of our students made their targeted yearly growth as projected by MAP. We would also like to provide After-School Tutoring for those students identified as being in the lowest 25%.
Item 7: Explain the strategies the district, by school, will implement for continuing to provide services after the school(s) is/are no longer in turnaround status by virtue of achieving a grade of “C” or higher. We feel that by using the aspects of past success, students are both closing the gap along with being exposed to on-grade level materials. We have seen at other successful turnaround schools that first we achieve learning gains and then we build proficiency. We will then be able to scale back some of the support systems and prioritize funding appropriately.
Part III: Estimated Budget
Item 1: Explain the proposed district budget, by school, in the following plan requirements.
Plan Requirements Estimated Budget
1. Establish comprehensive support services that develop family and community partnerships.
0
2. Establish clearly defined and measurable high academic and character standards.
0
3. Increase parental involvement and engagement in the child’s education. 0
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4. Describe how instructional personnel will be identified, recruited, retained and rewarded.
0
5. Provide professional development that focuses on academic rigor, direct instruction, and creating high academic and character standards.
TNTP: $20,004.00
6. Provide focused instruction to improve student academic proficiency, which may include instructional time beyond the normal school day or year.
Two teachers: $105,804.00 Paras: $63,136.00 After-school tutoring: $12,466.00
Projected District/School Budget Amount: 201,390.00
Acknowledgement
The district verifies the information in this form and confirms that the proposal has been approved by the district school board. Name and title of person responsible for completion and submission of TSSSA plan Dawn Capes, Coordinator of Appraisal Systems and School Improvement Contact information: email, phone number850-896-3982, capesda@bay.k12.fl.us Date submitted to the Bureau of School Improvement (due no later than September 1) Superintendent signature (or authorized representative)
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July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Denise Kelley, Assistant Superintendent Division of Teaching & Learning Services AGENDA ITEM: Mental Health Plan (SB 7030) 2019-2020 CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT, III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 872-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
97
BAY DISTRICT SCHOOLS MENTAL HEALTH ASSISTANCE ALLOCATION (MHAA) PLAN
2019 - 2020 School Year
Mental Health Assistance Allocation Plan In accordance with SB 7030 Bay District Schools (BDS) Mental Health Assistance Allocation Plan has been written to provide a detailed explanation of our school and community based mental health continuum as well as the planned expenditures. This plan will include all BDS schools, including charter schools. The multi-tiered approach, the community of care referral process and BDS training opportunities all focus on improving the early intervention of social, emotional and/or behavioral problems or substance abuse disorders. In addition this plan focuses on improving the provision of early intervention of services and assists students that are dealing with trauma and violence. This plan, pending School Board approval, will serve as BDS 2019 - 2020 annually approved plan and will be sent to the commissioner before August 1, 2019 for consideration and submission. (Update after Board Approval) Identify strategies to: 1. Improve the early identification of social, emotional or behavioral problems or substance abuse disorders; 2. Improve the provision of early intervention services; and 3. Assist students dealing with trauma and violence. Describe the delivery of evidence-based mental health assessment, diagnosis, intervention, treatment and recovery through a multi-tiered system of supports.
Evidence-based, Targeted Mental Health Interventions and Services Awareness/Prevention at Tier 1
All BDS Schools implement and teach the state mandated Character Education Traits. The BDS Mental Health and MTSS Behavior Teams provide customized training and professional development (PD) to district staff and personnel who in turn utilize this information with students school-wide. Training topics include, but are not limited to, Trauma Informed Care, Tier 1 implementation, Classroom Management, Bullying, Brain Friendly Teaching, Youth Mental Health First Aid, and Positive Behavior Supports. The ultimate goal of the on-going PD is to build capacity and promote awareness and understanding of the importance of social emotional learning and its impact on students’ achievement and well being. In addition to these trainings, other opportunities are being coordinated by these departments and offered as needed to build capacity. The Botvin Life Skills Training Program is implemented at identified BDS elementary and middle schools. The Botvin Life Skills curriculum is a research-validated substance abuse prevention program proven to reduce the risks of alcohol, tobacco, drug abuse, opioid misuse, and violence by targeting the major social and psychological factors that promote the initiation of substance use and other risky behaviors. The Merrell's Strong Kids curriculum is being made available to every school, including the charters. This is a student capacity building curriculum focusing on emotions and the social-emotional skills. Some of the topics include managing anger, reducing stress, and solving interpersonal problems. This scientifically-based curriculum has partially scripted lessons, handouts, and worksheets. Through this program, teachers have everything they need to implement the program with little added cost or preparation.
State how the plan will focus on evidence-based mental health services for students with one or more co-occurring mental health or substance abuse diagnoses and students at high risk of such diagnoses.
Tier 2 BDS Mental Health and MTSS Teams train, guide and support school counselors and administration with the implementation of evidence-based mental health services for students with one or more co-occurring health or substance abuse diagnoses and students at high risk of such diagnoses. Examples of practices to support students at the Tier 2 level include, but are not limited to:
● Check-In/Check-Out ● Mentoring ● Social Skills Groups ● Online social skills programs including Zoo-U and Suite 360
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● PROMISE Para-professionals provide opportunities for recovery, reflection and re-entry to the classroom as an alternative to suspension (elementary schools only)
● Strengths-based Social Emotional Learning Universal Screener: CoVitality Licenses used to screen identified “at-risk” students and target specific and appropriate interventions
● Telehealth Equipment will provide students access to Mental Health Counselors and Physicians. Students will have virtual counseling appointments at school via a “real-time” secure computer connection
● School Counselors, Mental Health Counselors and/or Social Workers provide counseling, individual and group, and when further interventions are indicated. Referrals for school based therapy can be initiated with parental consent and/or referred to community based providers when appropriate
Tier 3
The BDS Mental Health Team also operates on a referral basis to work individually with students through a Community of Care (CofC) referral process. In addition, school behavior team meetings are taking place with school counselors, school psychologists, and MTSS Team members complete Functional Behavioral Assessments (FBAs) and developing Positive Behavioral Intervention Plans (PBIPs). Both of these teams also provides training and individualized consultation to build the capacity of district and school based staff. Tier 3 support is in addition to school based behavioral interventions and supports and does not supplant any other supports.
● BDS Mental Health Team identified in the above Tier 2 will also: ○ Assess and identify needs for targeted and intensive intervention and/or mental health
treatment plans, provide individualized counseling/therapy, and PBIPs and progress monitoring ○ Coordinate intensified wrap-around services including sharing data and strategies with the
identified community mental health agencies if appropriate ○ Utilize telehealth model to provide students access to mental health counselors and physicians ○ Provide counseling or short term therapy with parental consent
● BDS will contract with Focus on Behavior Inc, to utilize ABA certified behavior technicians to assist and consult with developing FBAs and PBIPs if needed
A CofC team has been established with representatives invited from all nonprofit and for-profit community mental health providers and agencies. This team meets monthly to collaborate and review processes for BDS students’ and families’ access to local mental health services. BDS participates in the monthly Mental Health Summit meetings with local community mental health providers as well as a variety of other trainings that are offered by the agencies. The district partners with multiple community agencies to provide mental health and substance abuse services to students and families. These include the following:
● Florida Therapy Services ● Life Management Center ● PanCare of Florida, Inc. ● Anchorage Children’s Home ● Emerald Coast Behavioral Hospital ● Gulf Coast Children’s Advocacy Center ● Big Bend Community Based Care ● Families First ● Private / For-Profit providers with Superintendents approval (see BDS Board Policy 2.129 listed below)
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• Describe the process for coordinating mental health services for students at charter schools that are part of the school district’s plan.
All of the students that are enrolled at the charter schools are part of the school district’s plan and all of the services and interventions in this plan apply to them. • Include direct employment of school-based mental health services providers (i.e., school psychologists, school social workers, school counselors and other licensed mental health professionals) to reduce staff to-student ratios and meet student mental health assistance needs.
The MHAA funding for 2019-2020 will allow for the direct employment of school-based mental health service providers. BDS will hire mental health service providers to support all of the schools (see Expenditures). This reduces the staff to-student ratios and meets student mental health assistance needs by doubling the number of licensed school-based mental health services providers in comparison to the 2018-2019 plan. • Identify strategies to increase the amount of time student services personnel spend providing direct mental health services (e.g., review and revision of staffing allocations based on school or student mental health assistance needs).
Based on school need assessment, mental health staffing allocations have increased to reduce the student to staff ratio when accessing student services personnel at the school site. School wide master schedules have been adjusted to embed time for students to receive regularly scheduled services without lost core instruction. Clerical support staff will be available to improve time management case management services on site. • State how the plan will establish school board policies and procedures for all schools, including charter schools, to ensure: 1. Students referred for a mental health screening are assessed within 15 days of referral; 2. School-based mental health services are initiated within 15 days of identification and assessment; 3. Community-based mental health services are initiated within 30 days of referral. School board policies and procedures for all schools, including charter schools, have begun to be updated to reflect the requirements that students referred for a mental health screening are assessed within 15 days of referral, school-based mental health services are initiated within 15 days of identification and assessment and that community-based mental health services are initiated within 30 days of referral. All referrals that are made for services, that are not able to be provided by the school staff, are through the CofC process. After SB7030 was passed there was a meeting where all of the community providers were invited and presented with the new legislation. There was a clear understanding that this was the new expectation and monthly community based partnership meetings will take place to ensure that this takes place. In addition, Big Bend Community Based Care, the managing entity, will work with BDS and the providers to enforce this expectation. BDS Mental Health Team and the providers have a mutual agreement that they will be reporting back to BDS on the date of the initial assessment, the date of the initiation of services as well as any barriers preventing these from taking place in the legislative timeline. BDS School Board policy 2.129: PRIVATE PROVIDERS OF STUDENT SERVICES has been updated and approved by the board in June of 2019. This update allows for BDS Mental Health Team to make referrals to for-profit providers and individuals which may better align with student needs, access to insurance and family choice. The updated policy now reads as follows: “Not-for-profit private providers desiring to provide student services while students are subject to the control and jurisdiction of the District and/or on District property, shall be required to execute a Memorandum of Understanding with the School Board. Such Memorandum of Understanding shall include a provision requiring the employees of said provider to be fingerprinted and submit to background checks as required by Florida law. For-profit providers and individuals desiring to provide student services while students are subject to the control and jurisdiction of the District and/or on District property, may only be permitted to do so upon the recommendation of the Superintendent, upon a finding by the Superintendent that it is in the best interest of the student and the District for the delivery of health services to the student shall not be permitted to
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render services to students when students are subject to the control or jurisdiction of the District and/or on District property except for those who meet the requirements identified below. The School Board, upon the recommendation of the Superintendent, may make an exception in situations where it deems that it is in the best interest of the student and the District for the delivery of health services to the student. Each provider must be fingerprinted and submit to background checks as required by Florida law.” BDS School Board policy 2.130: STANDARDS FOR DELIVERY OF SERVICES BY OUTSIDE PROVIDERS was also updated and approved June, 2019 to reflect services during school hours for for-profit providers. By updating this policy students access to providers can take place while at school which reduces the obstacle of a student having to be transported by the parent or guardian to ensure assessment, initiation of services and the appropriate additional services. The numbered items listed in 2.130 are in alignment with ensuring providers have access to students that are referred to them during the school day and that this interaction with BDS students is regulated to ensure student safety. The CofC process and supporting monthly meetings are also part of the procedure to help ensure accountability. • Describe the process for coordinating mental health services with a student’s primary mental health care provider and other mental health providers involved in the student’s care. BDS is dedicated to providing a multi-tiered system of supports that includes the delivery of evidence-based mental health care assessment, diagnosis, intervention, treatment, and recovery services to students with one or more mental health or co-occurring substance abuse diagnoses and to students at high risk of such diagnoses. Through the CofC process these services are coordinated with each students’ primary mental health care provider and with other mental health providers involved in the student’s care. • Identify strategies or programs to reduce the likelihood of at-risk students developing social, emotional or behavioral problems; depression; anxiety disorders; suicidal tendencies; or substance abuse disorders.
The strategies or programs that are in place to reduce the likelihood of at-risk students developing social, emotional or behavioral problems is in place in Tier 1 and Tier 2 of our multi-level system of supports.
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B. Expenditures • Number and licensure/certification of school-based mental health providers funded by the allocation • Number and licensure of community-based mental health providers funded by the allocation. • School district expenditures for services provided by contract-based collaborative efforts or partnerships with community-based mental health program agencies or providers. • Other expenditures.
Direct Services
MHAA Funded Staff (New)
Mental Health Supports Number Expenditure
BDS Mental Health Administrator / Coordinator 1 $90,000
BDS Social Worker or Mental Health Counselor or Staff Training Specialist (school-based) 2 $159,300
BDS Licensed Mental Health Counselor (school-based) 1 $85,500
Total MHAA funded Staff (New) 4 $334,800
MHAA Funded Staff (pre-existing)
Lead Mental Health Liaison and Main CofC Point of Contact (school-based) 1 $65,000
Licensed Clinical Social Worker (school-based) 0.5 $45,000
Contracted - Licensed Mental Health Counselor 1 $152,803
School district expenditures for services provided by contract-based collaborative efforts or
partnerships with community-based mental health program agencies or providers. N/A $0.00
Total Pre-existing Staff 2.5 $262,803
Supplemental Supports
Youth Mental Health First Aid - Training $100,000
Focus on Behavior Inc. Contract (Certified Behavior Technicians for FBAs/PBIPs) Contract
Hours $5,000
Social Emotional Learning Screener/CoVitality Licenses 475 $523
Centervention annual Subscription Service and Support (1 time purchase for annual subscriptions
with comprehensive access for access) 750 $3,000
Social Emotional Learning Screener/CoVitality Reporting Fee (1 time purchase) 1 $900
Total Supplemental Supports $109,423
Total MHAA Staff and Supplemental Expenditures $707,026
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Expenditure Assurances • State how 100 percent of funds are used to expand school-based mental health care; train educators in responding to mental health issues; and connect children, youth and families with appropriate behavioral health services.
As shown in the table below, 100 percent of the funds are allocated to be used to expand school-based mental health care, train educators in responding to mental health issues and connect children, youth and families with appropriate behavior health services.
Direct Services
MHAA Funded Staff (New)
Mental Health Supports Number Expenditure Alignment of Funding
BDS Mental Health Administrator / Coordinator 1 $90,000
Expansion of school-based
mental health care
BDS Social Worker or Mental Health Counselor or Staff Training
Specialist (school-based) 2 $159,300
BDS Licensed Mental Health Counselor (school-based) 1 $85,500
Total MHAA funded Staff (New) 4 $334,800
MHAA Funded Staff (pre-existing)
Lead Mental Health Liaison and Main CofC Point of Contact
(school-based) 1 $65,000
Current supports to connect
children, youth and families
with appropriate behavioral
health services
Licensed Clinical Social Worker (school-based) 0.5 $45,000
Contracted - Licensed Mental Health Counselor 1 $152,803
School district expenditures for services provided by
contract-based collaborative efforts or partnerships with
community-based mental health program agencies or providers. N/A $0.00
Total Pre-existing Staff 2.5 $262,803
Supplemental Supports
Youth Mental Health First Aid Training $100,000 Training for all BDS Employees
in responding to mental health
issues Focus on Behavior Inc. Contract (Certified Behavior Technicians
for FBAs/PBIPs) Contract
Hours $5,000
Connecting children, youth and
families with appropriate
behavioral health services.
Social Emotional Learning Screener/CoVitality Licenses 475 $523
Centervention annual Subscription Service and Support (1 time
purchase for annual subscriptions with comprehensive access
for access) 750 $3,000
Social Emotional Learning Screener/CoVitality Reporting Fee (1
time purchase) 1 $900
Total Supplemental Supports $109,423
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• Provide a statement that ensures the Mental Health Assistance Allocation does not supplant other funding sources, increase salaries or provide staff bonuses.
In a collaborative effort, BDS staff verified that the proposed BDS Mental Health Allocation Plan does not
supplant other funding sources, nor have these funds been used to increase salaries or provide staff bonuses. • Describe how the district will maximize the use of other sources of funding to provide school-based mental health services (e.g., Medicaid reimbursement, third-party payments and grants). BDS maximizes use of local, state and federal funding sources to provide school-based mental health services.
These funding sources include but are not limited to:
● BDS Student Services Budget, MTSS Budget
● School of Hope
● Title I, Title I Part A, Title II, Title IV, IDEA
● Medicaid Reimbursement (PanCare, Florida Therapy, BDS School Counselors, School Psychologists, ESE
Counselors)
● State and federal grant opportunities
● Local organization grant opportunities
Program Implementation and Programs • Identify the number and ratios of Florida Department of Education-certified or licensed school-based mental health services providers employed by the district (i.e.,
school psychologists, school social workers, school counselors and other mental health services providers by licensure type).
BDS Certified / Licensed
School-Based Mental Health Service Providers
Providers Employed Number Employed Number of
Students
Ratio of Employees
to Students
School Psychologist 9 33000 1:3300
Certified / Licensed Social Worker 13 33000 1:16500
MMHC 1 33000 1:33000
LMHC 2 33000 1:16500
Certified School Counselor 67 33000 1:493
Totals 90 33000 1:367
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• Describe a system for tracking the number of students at high risk for mental health or co-occurring substance abuse disorders who received mental health screenings or assessments; the number of students referred to school-based mental health services providers; the number of students referred to community-based mental health services providers; the number of students who received school-based interventions, services or assistance; and the number of students who received community-based interventions, services or assistance.
BDS uses the CofC referral process for tracking the number of students at high risk for mental health or co-occurring substance abuse disorders that have been referred for, screened or given an assessment for mental health services or supports. This process is initiated at the school level by the school problem solving team or at the request of a parent but always with parental notification. The school completes demographic information about the student, the perceived problem(s) of the student and the parent’s input. This information is then sent to the BDS Mental Health Team for review. Contact is made with the parent again to align the identified needs of the student with services of the BDS Mental Health team or Community Based Partners. Families’ unique perception of mental health services requested, paysource and availability are all taken into consideration. The referral is then sent to the agency identified as most appropriate and they reach out to the families for the initial intake / assessment appointment and further services. If referred to a community based agency the agency will report back to the BDS Mental Health Team the date of the initial assessment as well as the date that services were initiated. The BDS Mental Health Team will coordinate to remove any barriers, if appropriate with the school based counselors, social workers and paraprofessionals that have direct contact with the student and parent. Once services are initiated the BDS Mental Health Team will code this referral as meeting the requirements for SB7030. In addition, all lines of communication open with the providers to assist in ensuring that the student remain in services or that barriers to services rendered are overcome. This system will allow BDS to report on the number of students referred to school-based mental health services providers, the number of students referred to community-based mental health services providers, the number of students who received school-based interventions, services or assistance and the number of students who received community-based interventions, services or assistance.
105
July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Jim Loyed, Executive Director of Business Support Services AGENDA ITEM: Internal Audit Reports CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
106
July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Jim Loyed, Executive Director of Business Support Services AGENDA ITEM: Inventory Report CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
127
July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Jim Loyed, Executive Director of Business Support Services AGENDA ITEM: Purchasing and Contracting CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please see attached back-up indicating appropriate budget strip) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
134
M E M O R A N D U M Business & Finance Services
William V. Husfelt III, Superintendent - Jim Loyed, Chief Financial Officer TO: Superintendent William Husfelt; Jim Loyed, Chief Financial Officer; and
School Board Members FROM: Dan Fuller, General Manager of Purchasing, Contracting & Materials
Management DATE: July 16, 2019 RE: Purchasing and Contracting Recommendations ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE: This is a request to issue an Invitation to Negotiate (ITN) to provide an ERP system to Bay District Schools to replace the aged AS400 TERMS system. A competitive solicitation is not required as an exception under SBE §6A-1.012(11)(b) and (14). By approving this request, a Cone of Silence is established where all communication regarding the District acquisition of an ERP system must go to the Purchasing & Contracting General Manager.
Background: The legacy AS400 hardware and TERMS systems have been utilized since the 1990s. The District had been under a 5-year lease, which was completed in 2017. The AS400 lease and maintenance costs were about $62,000 annually. The current year-to-year maintenance cost for the AS400 is about $33,500 annually. The AS400 ERP applications are written in COBOL computer language and owned by the District. These applications have been heavily customized by District employed COBOL programmers. Through Life-Cycle replacement planning, this method has become untenable. Added urgency to replace the AS400 and TERMS systems with a cloud based system was evident following Hurricane Michael and having to utilize a single terminal to complete payroll.
In February 2017, a fact finding committee was formed from subject matter experts from each department to include, HR, Finance, Purchasing, Payroll, Inventory, MIS, Internal Accounts. The committee conducted an initial needs analysis, the following vendors currently in use in Florida were invited to share information, and knowledge of what was available in the industry.
Sunguard (Now PowerSchool) Focus Skyward Tyler Technologies Prologic Product presentations were conducted through the spring and summer of 2017. The fact-finding committee evaluated the information and determined a consultant was needed to assist in the evaluation process. In February 2018, Mr. Herman Daniels was contracted to provide guidance in the process. A steering committee was formed of Supervisors and Subject Matter Experts of each respective department. A selection framework was defined and the Needs Analysis finalized. A secondary committee of
135
Board Report July 16, 2019 Page 2 of 3
administrative personnel, bookkeepers, secretaries and others that would utilize a new ERP system was identified.
In April-May 2018, the four vendors were invited to make presentations of capability and system display as it directly addressed the BDS Needs Analysis. In attendance were the Steering and Secondary committees.
After all vendors had completed presentations, the Steering Committee met with the consultant and graded the four companies as well as shared information gained from contacting other districts using different ERP systems. Additional research was conducted through informal discussions with District counter-parts around Florida. The committee met again to discuss pros and cons of each vendor and voted which companies were one and two. It was decided to have additional hands-on demonstrations conducted by the two leading vendors selected.
The committee ranked the vendors as follows:
PowerSchool #1 Skyward #2 Tyler Technologies #3 Focus #4
PowerSchool is a national company focused on K-12 school software support. Currently supporting 164 customers within the state of Florida. Four (4) Districts within Florida using their software ERP system. Additionally, they are used throughout Delaware (SIS, Special Ed), Alabama (SIS, ERP), Arkansas (SIS, ERP, Registration), Vermont (ERP) and North Carolina (SIS). There are 9397 customers across the United States and used in over 70 countries with over 10,075 customers using a PowerSchool product.
Skyward is a Texas based company also focused on K-12 software and utilized in 44 Districts within Florida. They are the preferred vendor in four (4) states and used in over 2,000 School Districts across the United States. Currently in ten (10) countries supporting more than seven (7) million students worldwide.
On October 1, 2018, a delegation of the Steering Committee visited St. Johns School District to observe and use the PowerSchool ERP system in real-time.
At that time, the Steering Committee was prepared to make a request of the Board on October 9th to Invite PowerSchool to Negotiate and ERP system. Hurricane Michael delayed this process for several months. In April 2019, the Committee readdressed the requirements and has met monthly and reviewed the products and heard offers of discounts.
At this time, the Steering Committee requests approval to negotiate an ERP system with the first ranked provider, PowerSchool.
In 2016, the State General Counsel determined the meaning of FS §287.057 (16)2.(b), at least one of the persons conducting negotiations must be certified as a contract negotiator due to exceeding one million dollars in one fiscal year applies only to State Agencies and not local government, therefore the statue does not apply to Bay District Schools. Due to the sensitivity of the nature of this proposed negotiation, it is
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Board Report July 16, 2019 Page 3 of 3
recommended that FS §287.057 (3)(e)4. exemption to competitive solicitation, to contract Government Finance Officers Association, Mr. Mike Mucha, Deputy Executive Director, to assist with negotiations and implementation program administration as having subject matter expert. Mr. Mucha has conducted over 200 ERP negotiations and implementations nationwide. The full estimate for GFOA service is $142,000. However, negotiation assistance is quoted at $17,000. This may be reduced or increased based on hours at $225/hr for overall project assistance.
Funding for this acquisition is provided under Half-Cent Sales tax.
The following negotiation team members are recommended: Mr. Mike Mucha, Contracted Consultant Mr. Dan Fuller, General Manager of Procurement, Contracting & Materials Management Mr. Chip Shows, Director of Management Information Systems Mrs. Danielle Schultz, Payroll Officer Mr. Jim Loyed, Executive Director, Business Support Services Mrs. Shirley Baker, Executive Director, Human Resources & Employee Support Services Mr. Rick Young, Purchasing Agent Optional: District School Board member to be determined Mr. Bill Husfelt, Superintendent Mr. Franklin Hamilton, Attorney
137
June 27, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Shirley Baker, Executive Director Human Resources & Employee Support Services AGENDA ITEM: Request to Approve Personnel Recommendations/Out of Field Teachers CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
138
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ICT
142
June 27, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Shirley Baker, Executive Director Human Resources & Employee Support Services AGENDA ITEM: Request Revision to the 19-20 District Approved List CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
143
1
2019-2020 DISTRICT APPROVED LIST Revised 07/16/19 for Board approval
Cost
Center Position Number Operational Other
9101 SUPERINTENDENT OF SCHOOLS Administrative Assistant to the Superintendent 1 100% Administrator on Special Assignment 1 100% Assistant to the Director 2 100% Assistant to the School Board Members 1 100% Assistant to the Superintendent 1 100% Director of Communications 1 100% Director of Recovery and FEMA Liaison 1 100%
Instructional Specialist Assistant (Mentoring) 1 100% 9105 DEPUTY SUPERINTENDENT
Deputy Superintendent 1 100% Assistant to the Deputy Superintendent 1 100%
9102 PROPERTY RECORDS Property Records Manager 1 100% Inventory Clerk I 1 100% Inventory Audit Clerk I 1 100%
9113 HUMAN RESOURCES & EMPLOYEE SUPPORT SERVICES
Executive Director of Human Resources & Employee Support Services 1 100%
Assistant to Executive Director of Human Resources & Employee Support Services 1 100%
Certification/Compliance Human Resource Administrator 1 100% Substitute Teacher Registrar 1 100% Instructional Staffing Specialist I (curr. emp. only) 1 100% Human Resources Specialist 4 100% Administrator on Special Assignment 1 50%
District Receptionist 1 100% Title IX Coordinator 1 50%
9114 MANAGEMENT INFORMATION SYSTEMS Director of Management Information Systems 1 100% Assistant to the Information Services Director 1 100% Computer Operator I 1 100% Instructional Network Specialist 5 100% Instructional Network Technician 13 100% Project Manager/IT Support Services 1 100% Project Manager/Network Operations (curr. emp. only) 1 100% Project Manager/Programming Systems 2 100% Senior Systems Administrator 1 100% Supervisor of Security Management/Network Operations 1 100% System Consultant I 2 100% System Consultant II 3 100% Systems Support Specialist 1 100% User Support Analyst 1 100% Web Database Manager 1 100% Webmaster 1 100%
144
2
9116 FACILITIES
Director of Facilities 1 100% Assistant to the Director of Facilities 1 100% Capital Projects Contracts Manager 2 100% Project Manager/Building Code Inspector/Plans Examiner 3 100% Project Manager/Building Official 1 100% Energy & Conservation Manager 1 100% Head Custodian IV (housed @ Nelson, includes various sites) 3 100%
9117 PROCUREMENT, CONTRACTING & MATERIALS MGMT
General Manager of Purchasing, Contracting, & Materials Management 1 100%
Assistant to Manager of Purchasing, Contracting, & Materials Management 1 100%
Purchasing Agent 1 100% Contracts Manager/Inspector 1 100% Purchasing Clerk 1 100% Courier II 1 100% Courier III 1 100% Administrator on Special Assignment 1 50%
Title IX Coordinator 1 50% 9118 FINANCE
Manager of Financial Services 1 100% Finance Officer 1 100% Assistant Finance Officer 1 100%
Bookkeeper I 3 100% Clerk 1 100%
9119 PAYROLL Payroll Officer 1 100% Assistant Payroll Officer 1 100% Payroll Specialist I 4 100% Benefits Specialist Fund 710 2 100%
9125 STUDENT SERVICES Director of Student Services 1 100% Assistant to the Director 1 100% Supervisor of Title I & District Assistance 1 100% Assistant to the Title I Supervisor 1 100% Coordinator of Bay BASE (Self-funded) 1 100% Assistant to the Coordinator of Bay BASE (Self-funded) 1 100% Coordinator of Student Placement Options 1 100% Clerk II Bay BASE (Self-funded) 1 100%
Instructional Specialist for Student Services 4 100% Instructional Specialist Assistant (1- Mental Health Initiative) 4 3 100% Secretary I 1 100% Records Clerk II (Title I) 1 100% Office Clerk I (Title I) 1 100% Clerk I (PT) 1 100% Administrator on Special Assignment 1 100%
Coordinator of Mental Health Initiative 1 100% Instructional Specialist Assistant (Title IV) 1 50% 50%
145
3
9126 RISK MANAGEMENT Fund 710
Insurance and Risk Manager 1 100% Claims Investigator 1 100% District Safety Officer 1 100% Records Clerk I 2 100%
9130 CHIEF FINANCIAL OFFICER Executive Director for Business Support Services (CFO) 1 100% Assistant to the Executive Director for Business Support Services 1 100%
9131 BEACON LEARNING CENTER Self-funded Project Director of Beacon Learning Center 1 100% Content Development Leader for Beacon 1 100% Projects Coordinator for Beacon 1 100% Enterprise Office Manager 1 100% Web Database Manager 1 100% Web Technician 2 100% Instructional Specialist for Inservice 2 100% Lead Program Manager for Online Learning 8 100% Program Manager for Online Learning 1 100% System Support Specialist 3 100% System Analyst 1 100% Data Entry Manager I 1 100% Clerk I 1 100% Clerk I (P-T) 1 100%
9132 ESE Director of ESE & Pre-Kindergarten Services 1 100% Assistant to the Director 1 100% VPK & ESE Pre-K Coordinator 1 50% 50% Assistant to the Coordinator of Pre-K (VPK & ESE) Education 1 75% 25% Instructional Specialist for ESE 4 100% Instructional Specialist for ESE 1 50% 50% Audiologist 1 100% Records Clerk I 2 1 100%
Records Clerk II 1 20% 80% 9132 TEACHING AND LEARNING SERVICES
Assistant Superintendent for Teaching and Learning Services 1 100%
Assistant to the Assistant Superintendent for Teaching and Learning Services 1 100%
Bookkeeper I 1 20% 80% Bookkeeper II 1 100%
9133 CURRICULUM & INSTRUCTIONAL SERVICES Director of Secondary & Adult Instructional Services 1 100% Director of Elementary Instructional Services 1 100% Assistant to the Directors 1 100% Coordinator of Staff Development and Title II 1 50% 50% Assistant to Coordinator of Staff Development & Title II 1 50% 50% Coordinator of Assessment & Accountability 1 100% Coordinator of Teacher & Administrator Appraisal Systems 1 100%
Data Specialist 1 100% Testing Clerk 2 100%
Instructional Specialist for K-12 & Adult Instructional Services 4 100% Instructional Specialist Assistant 2 100%
Project Supervisor/Technology and eLearning 1 100%
Bookkeeper II 1 50% 50% Administrator on Special Assignment 2 100% Supervisor of Career and Technical Education 1 100%
146
4
9138 BUSINESS OFFICE
Budget & Business Services Manager 1 100% Assistant to the Business Office 1 100% Budget Analyst 1 100% Internal Accounts Auditor (1 retiring 12/31/19) 2 100% Auditing Clerk I 1 100%
9200 TRANSPORTATION Director of Transportation 1 100% Assistant to Director of Transportation 1 100% Bookkeeper I 1 100% Certified Mechanic 8 100% Computer Operator I 1 100% Fleet Manager 1 100% Mechanic II 1 100% Route Manager 4 100% Safety Officer/Trainer 2 100% School Bus Driver 135 100% School Bus Paraprofessional 35 100%
Service Attendant 1 100% Service Dispatcher 1 100% Transportation Operations Dispatcher 1 100% Transportation Specialist 2 100% Transportation Van Driver 6 100%
Vehicle Electronic Technician 1 100% 9205 EXTRA-CURRICULAR ACTIVITIES AND TITLE IX
Assistant to Coordinator of Extra-Curricular Activities and Title IX Compliance 1 100%
9205 DISTRICT SAFETY AND SECURITY District Safety, Security, and Police Chief 1 100% Background Check Specialist 2 100% District Police Officer 23 100%
District Safety, Security, and Assistant Police Chief 1 100% Installation and Maintenance Manager 1 100%
Safety & Security Operational Specialist 1 100% Safety & Security Tele-Communicator and Video Specialist 1 100%
9205 OPERATIONAL SERVICES Executive Director for Operational Support Services 1 100%
Assistant to the Executive Director for Operational Support Services 1 100%
9220 INSTRUCTIONAL TECHNOLOGY AND MEDIA SERVICES Supervisor of Instructional Technology and Media Services 1 100% Assistant to Supervisor of Instructional Media Services 1 100% Administrator on Special Assignment 1 100% District Media Services Multimedia Technician 1 100% District Media Specialist – Instructional Media Services 1 100% Instructional Specialist for K-12 & Adult Instructional Services 1 100% ITV Specialist – Media Services 1 100% ITV Technician – Media Services 1 100% ITV Technology Manager – Media Services 1 100% Records Clerk II 3 100%
147
5
9230 REDMON WAREHOUSE – MAINTENANCE
Supervisor of Maintenance 1 100% Assistant to Supervisor of Maintenance 1 100% Automotive Mechanic 1 100% Boilerman 2 100% Brick/Block Mason 1 100% Carpenter 5 100% Carpenter Helper 4 100% Carpenter Shop Supervisor 2 100% Electrical Helper 4 100% Electrical Shop Supervisor 1 100% Electrician 4 100% Equipment Mechanic 1 100% Equipment Operator 2 100% HVAC Controls Mechanic 1 100% HVAC Helper 5 100% HVAC Helper 1 100% HVAC Refrigeration Mechanic 9 100% HVAC Shop Supervisor 1 100% Kitchen Equipment Technician 1 100% Locksmith 2 100% Locksmith Helper 1 100% Logistics Supply Clerk 1 100% Logistics Support Supervisor 1 100% Material Controller/Fleet Manager (Maintenance) 1 100% Painter 3 100% Plumber 5 100% Plumber Helper 4 100% Plumbing/Heating Shop Supervisor 1 100% Semi-Skilled Craftsman (1-Stadium) 10 100% Stadium Custodian II 1 100% Stadium Manager 1 100% Treatment Plant Operator/Exterminator 1 100% Turf & Irrigation Specialist (Stadium) 1 100% Warehouseman II 1 100% Welding/Sheet Metal Mechanic 1 100% Work Control Technology Specialist 3 100%
9240 WAREHOUSE (Young Center/Kilbourn) Warehouseman I (Warehouse) 1 100% Warehouseman II (Warehouse) 2 100%
9250 FOOD SERVICE Self-funded: Fund 410 Food Service Program Specialist 1 100% Food Service Specialist I 1 100% Food Service Specialist II 1 100% Food Service System Support Specialist 1 100%
Board Approved: June 25, 2019
148
June 27, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Shirley Baker, Executive Director Human Resources & Employee Support Services AGENDA ITEM: Request Revision to the 19-20 Organizational Chart CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
149
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ard
Ap
prv
: 0
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9
Rev. 0
7/1
6/1
9
Su
pe
rinte
nd
en
t
of S
ch
ools
P
rinci
pals
Deputy
S
uperinte
nden
t
Assis
tant
Sup
eri
nte
nd
en
t
for
Te
ach
ing &
Le
arn
ing
Se
rvic
es
Exe
cutive
Dire
cto
r o
f
Hum
an
Reso
urc
es &
Em
plo
yee
Su
ppo
rt
Se
rvic
es
Exe
cutive
Dire
cto
r fo
r
Bu
sin
ess S
up
po
rt
Se
rvic
es (
CF
O)
Executive
Directo
r fo
r
Ope
rational S
upp
ort
Serv
ices
Dire
cto
r o
f S
econ
da
ry a
nd
Ad
ult I
nstr
uctio
na
l
Se
rvic
es
Dire
cto
r o
f E
SE
& P
re-K
Se
rvic
es
Dire
cto
r o
f S
tud
ent
Se
rvic
es
Dire
cto
r o
f E
lem
enta
ry
Instr
uction
al S
erv
ices
S
upe
rvis
or o
f I
nstr
uctiona
l
Tech
no
logy &
Med
ia
Se
rvic
es
Coo
rdin
ato
r of
Asse
ssm
ent
&
Acco
un
tab
ility
Cert
ific
atio
n/C
om
plian
ce
Hum
an
Reso
urc
e
Ad
min
istr
ato
r
Man
age
r of
Fin
an
cia
l
Se
rvic
es
Insura
nce &
Ris
k M
ana
ge
r
Ge
ne
ral M
ana
ge
r o
f
Pu
rch
asin
g,
Con
tracting
,
& M
ate
ria
ls M
ana
ge
me
nt
Bu
dg
et
& B
usin
ess
Se
rvic
es M
ana
ge
r
Pa
yro
ll O
ffic
er
Dire
cto
r o
f F
acilitie
s
Su
pe
rvis
or o
f
Main
tena
nce
Dire
cto
r o
f T
ran
sport
ation
Dis
tric
t S
afe
ty &
Se
curi
ty C
hie
f
Pro
ject D
ire
cto
r o
f B
eaco
n
Le
arn
ing C
ente
r
VP
K &
ES
E P
re-K
Coo
rdin
ato
r
Coo
rdin
ato
r of
Ba
y B
AS
E
Teachin
g &
Le
arn
ing
Se
rvic
es
K-1
2 a
nd
Ad
ult
Inst
ruction
, P
re-K
, E
SE
, C
om
pre
he
nsi
ve R
eadin
g
Pla
n,
Sch
ool Im
pro
vem
ent,
Sta
ff D
eve
lop
me
nt,
Accre
dita
tio
n,
Sch
oo
l
Recognitio
n,
NS
SE
Surv
eys,
Ch
art
er/
Ho
me/P
riva
te S
ch
oo
ls,
Inte
rve
ntio
n/R
em
edia
tion
, S
eco
nd
ary
Re
form
, E
lem
en
tary
Re
form
,
Titl
e I,
Titl
e II,
Stu
den
ts S
erv
ice
s,
We
llne
ss,
Asse
ssm
en
t a
nd
Accounta
bili
ty,
Bay B
AS
E,
Hom
ele
ss,
New
Teacher
Induction
Pro
gra
m,
SP
AR
, and
Le
aders
hip
De
ve
lop
me
nt
Pro
gra
m
MIS
– S
upport
s t
he c
ollection a
nd r
eport
ing o
f in
form
ation
to m
eet
DO
E r
equirem
ents
; and e
nhances inst
ructional
delivery
syste
ms
Em
plo
yee S
upport
Serv
ices
Certification &
Staff
ing,
Applications,
Teacher
Recruitm
ent,
Instr
uctio
nal S
taff
ing,
Non-
Instr
uctio
nal S
taff
ing,
Backgrou
nd C
hecks,
National Board
Cert
ific
ati
on,
Student T
eachin
g
Interns,
Equity R
eport,
Recognit
ion o
f R
eti
rees,
Sic
k L
eave B
ank,
Criti
cal Teacher
Sh
orta
ge,
Em
plo
yee I
nvestigati
ons,
Reti
rem
ent,
D.R
.O.P
., E
xte
nded L
eave,
Su
bstitu
te C
ertification,
Em
plo
yee B
adges,
Public R
ecord
s R
equests
, Em
plo
yee
Recognit
ion P
rogra
ms,
and B
DS
Press
Rele
ases
Busin
ess S
upport
Serv
ices
Fin
ancia
l S
erv
ices –
Accounts
Payable
. Accounts
Receiv
able
, Tra
vel R
eim
burs
em
ents
, and D
istr
ict
Annual Fin
ancia
l Report
s
Insura
nce &
Ris
k M
anagem
ent
– S
elf-I
nsure
d
Work
ers
C
om
pensa
tion,
Lia
bilit
y,
and P
ropert
y
Pro
gra
ms
Purc
hasin
g –
Contr
actu
al S
erv
ices a
nd M
ate
rials
Managem
ent
Budget
Offic
er –
Develo
ps a
nd m
ain
tain
s D
istr
ict s
appro
priations
Payro
ll O
ffic
er
– P
rocesse
s p
ayro
ll c
hecks,
volu
nta
ry p
ayro
ll d
eductions,
and e
mplo
yee
benefit
enro
llm
ents
Opera
tional S
upport S
ervi
ces
Ath
letics –
Responsib
le for
extr
a-c
urr
icula
r activitie
s g
rades 6
-12
Beaco
n L
earn
ing C
ente
r –
Delivers
hig
hly
engagin
g a
nd inte
ractive o
nline p
rofe
ssio
nal
learn
ing for
K-1
2 e
ducato
rs,
adm
inis
trato
rs a
nd e
ducati
onal pers
onnel
Facilitie
s –
Responsib
le for
main
tain
ing s
afe
and s
ecure
schools,
pla
nnin
g a
nd g
row
th
managem
ent,
and m
anagin
g c
apit
al outlay p
rogra
m
Main
tenance
– M
ain
tain
s a
ll p
ropert
ies o
wned b
y B
DS t
o e
nsue s
afe
, secure
, and e
nerg
y-
effic
ient
environm
ents
; and m
inor
addit
ions a
nd m
odific
ations t
o s
chool fa
cilitie
s
Safe
ty C
hie
f – I
nvestigate
s incid
ents
/acc
idents
involv
ing s
tudents
and p
ers
onnel,
em
erg
ency w
eath
er
up-d
ate
s/h
urr
icane s
helters
, and s
ecure
s g
rants
Tra
nsport
ation –
Pro
vid
es t
ransport
ation f
or
stu
dents
to a
nd f
rom
school, f
ield
trips,
and
extr
a-c
urr
icula
r activitie
s;
and p
erf
orm
s o
nsite f
leet
main
tenance
Ba
y D
istr
ict
Sch
ools
Org
an
izati
onal C
hart
20
19
-20
20
Coo
rdin
ato
r of
Tea
che
r &
Ad
min
istr
ato
r A
pp
rais
al
Syste
ms
Dire
cto
r o
f M
an
ag
em
en
t
Info
rmatio
n S
yste
ms
Su
pe
rvis
or o
f T
itle
I a
nd
Dis
tric
t A
ssis
tan
ce
Coo
rdin
ato
r of
Sta
ff
Deve
lopm
en
t &
Title
II
Adm
inis
trato
r on
Spe
cia
l Assig
nm
ent
Coo
rdin
ato
r of
Stu
de
nt
Pla
cem
en
t O
ption
s
Title
IX
Coo
rdin
ato
r
Coo
rdin
ato
r of
Menta
l
Hea
lth I
nitia
tive
Direct
or of
Com
munic
atio
ns
Ad
min
istr
ato
r o
n S
pec
ial
Ass
ign
men
t
Ad
min
istr
ato
r o
n S
pec
ial
Ass
ign
men
t
Dir
ec
tor
of
Reco
very
an
d F
EM
A
Lia
iso
n
150
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ard
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Rev. 0
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6/1
9
Deputy
Superin
tendent
20
19
-20
20
Dep
uty
Su
peri
nte
nd
ent
Foo
d S
erv
ice P
rogra
m
Sp
ecia
list
Foo
d S
erv
ice S
yste
m
Su
pp
ort
Specia
list
Foo
d S
erv
ice S
pe
cia
list
I
Foo
d S
erv
ice S
pe
cia
list
II
Su
peri
nte
ndent
20
19
-20
20
Superinte
nden
t of S
choo
ls
Direct
or of
Com
munic
atio
ns
Ass
ista
nt to
the
Direct
or
In
stru
ctio
nal
Speci
alis
t A
ssis
tant
Assis
tan
t to
th
e
Sup
erinte
nde
nt
Assis
tant to
th
e
De
pu
ty
Sup
erinte
nde
nt
Ad
min
istr
ative
Assis
tan
t to
th
e
Sup
erinte
nde
nt
Ass
ista
nt to
the
Sch
ool B
oard
M
em
bers
Adm
inis
trato
r on S
peci
al
Ass
ignm
ent
Ass
ista
nt to
the
Direct
or
Dir
ecto
r of
Reco
very
and
FE
MA
Lia
iso
n
151
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ard
Ap
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: 0
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Rev. 0
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9
Ass
ista
nt S
uperinte
ndent fo
r T
eachin
g a
nd L
earn
ing
Serv
ices
Bookk
eepe
r I
Bookk
eepe
r II
Assis
tant
to t
he
Assis
tant
Su
pe
rin
ten
de
nt fo
r
Tea
chin
g &
Le
arn
ing
Se
rvic
es (
Con
fide
ntial)
Dire
cto
r o
f S
econ
da
ry
an
d A
du
lt In
str
uction
al
Se
rvic
es
Dire
cto
r o
f E
SE
& P
re-
Kin
derg
art
en
Se
rvic
es
Dire
cto
r o
f S
tud
ent
Se
rvic
es
Assis
tant
to t
he
Dire
cto
rs
(Con
fide
ntial)
Su
pe
rvis
or o
f In
str
uctio
na
l
Tech
no
logy &
Med
ia
Se
rvic
es
Coo
rdin
ato
r of
Asse
ssm
ent
&
Acco
un
tab
ility
Assis
tant
to t
he
Coo
rdin
ato
r of
Sta
ff
Deve
lopm
en
t &
Title
II
(Con
fide
ntial)
Testin
g C
lerk
Pro
ject S
upe
rvis
or/
Tech
no
logy &
eL
ea
rnin
g
Instr
uctio
nal S
pecia
list
Assis
tant
(Non-C
on
fidenti
al)
Coordin
ato
r of S
taff
D
evelo
pm
ent
& T
itle
II
Assis
tant
to t
he
Dire
cto
r
(Con
fide
ntial)
Reco
rds C
lerk
I
VP
K &
ES
E P
re-K
Coo
rdin
ato
r
Assis
tant
to t
he
Coo
rdin
ato
r of
Pre
-K (
VP
K
& E
SE
) E
duca
tion
(Con
fide
ntial)
Au
dio
logis
t
Reco
rds C
lerk
II
Instr
uction
al S
pe
cia
list
Assis
tant
to t
he
Dire
cto
r
(Con
fide
ntial)
Su
pe
rvis
or o
f T
itle
I &
Dis
tric
t A
ssis
tan
ce
Coo
rdin
ato
r of
Ba
y B
AS
E
Instr
uction
al S
pe
cia
list
for
Stu
de
nt
Se
rvic
es
Reco
rds C
lerk
II
Off
ice C
lerk I
Assis
tant
to t
he
Coordin
ato
r of B
ay
BA
SE (
Con
fidenti
al)
Instr
uction
al S
pe
cia
list
Assis
tant
(Non
-Con
fide
ntial)
Assis
tant
to t
he
Title
I
Su
pe
rvis
or
(Con
fide
ntial)
Data
Specia
list
ITV
Spe
cia
list
Instr
uction
al T
ele
vis
ion
(IT
V)
Tech
no
logy
Man
age
r: M
ed
ia S
erv
ice
s
Dis
tric
t M
edia
Spe
cia
list –
Instr
uction
al M
ed
ia
Se
rvic
es
ITV
Techn
icia
n –
Med
ia
Se
rvic
es
Reco
rds C
lerk
II
for:
Circu
lation
; In
str
uction
al
Mate
ria
ls; an
d M
edia
Se
rvic
es
Dis
tric
t M
edia
Serv
ices
Multim
edia
Tech
nic
ian
Assis
tant
to S
up
erv
isor
of
Instr
uction
al M
ed
ia
Se
rvic
es (
Con
fide
ntial)
Teachin
g a
nd L
earn
ing S
ervic
es P
age 1
of
220
19
-20
20
Coordin
ato
r of Teacher
& A
dm
inis
trato
r
Apprais
al Syste
ms
Instr
uction
al S
pe
cia
list
for
K-1
2 a
nd A
du
lt
Instr
uction
al S
erv
ices
Dire
cto
r o
f E
lem
enta
ry
Instr
uction
al S
erv
ices
Cle
rk I
(PT
)
Bo
okke
ep
er
II
Cle
rk II
Ba
y B
AS
E
Se
cre
tary
I
Ad
min
istr
ato
r o
n S
pe
cia
l
Assig
nm
en
t
Coo
rdin
ato
r of
Stu
de
nt
Pla
cem
en
t O
ption
s
Su
pe
rvis
or o
f C
are
er
an
d
Tech
nic
al E
du
catio
n
Ad
min
istr
ato
r o
n S
pe
cia
l
Assig
nm
en
t
Instr
uction
al S
pe
cia
list
for
K-1
2 &
Ad
ult I
nstr
uctio
na
l
Se
rvic
es
Coo
rdin
ato
r of
Menta
l
Hea
lth I
nitia
tive
Ad
min
istr
ato
r o
n S
pec
ial
Ass
ign
men
t
152
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ard
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Rev. 0
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9
Ass
ista
nt S
uperinte
ndent fo
r T
eachin
g a
nd L
earn
ing
Serv
ices
Direct
or of
Managem
ent
Info
rmatio
n S
yst
em
s
Assis
tant
to t
he
Info
rmatio
n S
erv
ice
s
Dire
cto
r (C
on
fide
ntial)
Se
nio
r S
yste
ms
Ad
min
istr
ato
r
Pro
ject M
an
ag
er/
IT
Su
pp
ort
Serv
ice
s
Instr
uction
al N
etw
ork
Tech
nic
ian
Su
pe
rvis
or o
f S
ecu
rity
Mgm
t/N
etw
ork
Ope
ration
s
Instr
uction
al N
etw
ork
Sp
ecia
list
Syste
ms S
upp
ort
Sp
ecia
list
Instr
uction
al N
etw
ork
Tech
nic
ian
Pro
ject M
an
ag
er/
Pro
gra
mm
ing S
yste
ms
Webm
aste
r
(PT
)
Teachin
g &
Learn
ing S
erv
ices –
Page 2
of
220
19
-20
20
Com
pu
ter
Op
era
tor
I
Web D
ata
base
Man
ag
er
Syste
m
Con
sulta
nt I
Syste
m
Con
sulta
nt II
User
Su
pp
ort
Ana
lyst
Pro
ject M
an
ag
er/
Netw
ork
Op
era
tio
ns
153
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ard
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Exe
cutive
Dire
cto
r o
f
Hum
an
Reso
urc
es a
nd
Em
plo
yee
Su
ppo
rt
Se
rvic
es
Exe
cutive
Dire
cto
r fo
r
Bu
sin
ess S
up
po
rt
Se
rvic
es (
CF
O)
Dis
tric
t R
ecep
tion
ist
Assis
tant
to t
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Exe
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Dire
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um
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Reso
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Su
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Serv
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Cert
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Hum
an
Reso
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Ad
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Su
bstitu
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Reg
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Assis
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to t
he
Exe
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Dire
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usin
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Su
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Serv
ice
s
Ge
ne
ral M
ana
ge
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f
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rch
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on
tracting
&
Mate
ria
ls M
ana
ge
me
nt
Bu
dg
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& B
usin
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Se
rvic
es M
ana
ge
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Insura
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Ris
k
Man
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Pa
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Man
age
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Fin
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Se
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Fin
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C
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s I
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stiga
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Dis
tric
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afe
ty O
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Reco
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lerk
I
Bu
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Ana
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Inte
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Au
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Assis
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Payro
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Be
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Sp
ecia
list
Au
ditin
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lerk
I
Assis
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to t
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Bu
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(C
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Pu
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Pu
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Pro
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Man
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Assis
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of
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Con
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Mate
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ls M
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Inven
tory
Au
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lerk
I
Inven
tory
Cle
rk I
Ware
house
man I
Ware
house
man I
I
Bu
sin
ess S
up
po
rt S
ervic
es
20
19
-20
20
Hum
an R
esourc
es
& E
mplo
yee S
upport
Servic
es
20
19
-20
20
Hum
an
Reso
urc
es
Sp
ecia
list
Pa
yro
ll S
pe
cia
list I
Con
tracts
Ma
nag
er/
Inspe
cto
r
Assis
tant
Fin
an
ce O
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Cle
rk
Cou
rie
r II
Cou
rie
r II
I
Title
IX
Coo
rdin
ato
r
Instr
uction
al S
taff
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Sp
ecia
list I
(curr
. em
p
on
ly)
Bo
okke
ep
er
I
Ad
min
istr
ato
r o
n S
pec
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Ass
ign
men
t
154
Bo
ard
Ap
prv
: 0
6/2
5/1
9
Rev. 0
7/1
6/1
9
Exe
cutiv
e D
irect
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for
Opera
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Serv
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Assis
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to t
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Executive D
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(Con
fidenti
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Dire
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acilitie
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Capit
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C
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tracts
Manager
Pro
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an
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Bu
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Cod
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nspe
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Exa
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Pro
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Off
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Main
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Assis
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up
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of
Main
tena
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(Con
fide
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C
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hop S
up
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Sta
diu
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Turf
& I
rrig
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Sp
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(Sta
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Stadiu
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n I
I
Plu
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Sh
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Su
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or
Ele
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ho
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up
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HV
AC
Sho
p S
up
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iso
r
Dis
tric
t S
afe
ty, S
ecuri
ty &
Po
lice
Chie
f
Pro
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ire
cto
r o
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Be
aco
n L
ea
rnin
g C
ente
r
Pro
jects
Coo
rdin
ato
r fo
r
Be
aco
n
Con
ten
t D
eve
lop
me
nt
Le
ad
er
for
Bea
con
En
terp
rise O
ffic
e M
ana
ge
r
Syste
m S
upp
ort
Sp
ecia
list
Data
En
try M
an
age
r I
Web D
atabase
Manager
Web T
echn
icia
n
Instr
uction
al S
pe
cia
list
for
Inserv
ice
Cle
rk I
Pro
gra
m M
ana
ge
r fo
r
On
line L
ea
rnin
g
Operati
onal S
upport
Serv
ices –
Page 1
of
22
01
9-2
020
Syste
m A
naly
st
Le
ad
Pro
gra
m M
ana
ge
r
for
Online
Le
arn
ing
Sa
fety
& S
ecuri
ty
Op
era
tio
na
l S
pe
cia
list
En
erg
y &
Con
serv
atio
n
Mgr
Sa
fety
& S
ecuri
ty T
ele
-
Com
munic
ato
r &
Vid
eo
Sp
ecia
list
Lo
gis
tics S
up
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Sup
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isor
Dis
tric
t P
olice O
ffic
er
Assis
tant
to t
he
Dire
cto
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f
Facilitie
s
(Con
fide
ntial)
Insta
llatio
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nd
Main
tena
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Man
age
r
Hea
d C
usto
dia
n I
V
Se
mi-
Skille
d
Cra
ftsm
an
(S
tadiu
m)
Work
Con
tro
l S
pecia
list
HV
AC
Co
ntr
ols
Me
chan
ic,
HV
AC
Re
frig
era
tio
n
Mech
anic
(9)
HV
AC
He
lper
Mate
ria
l C
ontr
olle
r/F
lee
t
Man
age
r
Ware
house
man I
I
Lo
gis
tics S
up
ply
Cle
rk
Plu
mb
er
Tre
atm
ent
Pla
n
Op
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tor/
Exte
rmin
ato
r
Bo
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ma
n
Plu
mb
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Help
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Ele
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ian
Ele
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al H
elp
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Kitch
en
Eq
uip
men
t
Tech
nic
ian
Pa
inte
r
Weld
ing
/Sh
ee
t M
eta
l
Mech
anic
Lo
cksm
ith
Eq
uip
me
nt O
pe
rato
r
Eq
uip
me
nt M
echan
ic
Bri
ck/B
lock M
ason
Se
mi-
Skille
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Cra
ftsm
an
Au
tom
otive M
ech
an
ic
Lo
cksm
ith H
elp
er
Carp
ente
r
Carp
ente
r H
elp
er
Ba
ckgro
und
Che
ck
Sp
ecia
list
Dis
tric
t S
afe
ty, S
ecuri
ty &
Assis
tant
Police C
hie
f
155
Exe
cutive
Dire
cto
r fo
r O
pe
ration
al
Su
pp
ort
Serv
ice
s
Assis
tant
to C
oord
inato
r of
Extr
a-C
urr
icu
lar
Activitie
s
an
d T
itle
IX
Co
mpliance
(Con
fide
ntial)
Dire
cto
r o
f T
ran
sport
ation
School B
us D
riv
ers
(135)
Tra
nsp
ort
ation
Sp
ecia
list
Sa
fety
Off
ice
r/T
rain
er
Com
pu
ter
Opera
tor
I
Assis
tant
to D
irecto
r of
Tra
nsp
ort
ation
(Con
fide
ntial)
Op
erati
ona
l S
up
po
rt S
erv
ice
s –
Page 2
of
220
19
-20
20
School B
us
Para
pro
fessio
nals
(35)
Bo
okke
ep
er
I
Cert
ifie
d M
ech
anic
Ve
hic
le E
lectr
on
ic
Tech
nic
ian
Rou
te M
ana
ger
Tra
nsp
ort
ation
Va
n D
rive
rs
Tra
nsp
ort
ation
Ope
ration
s
Dis
patc
he
r
Fle
et M
an
age
r
Se
rvic
e A
tten
dan
t
Se
rvic
e D
isp
atc
her
Mech
anic
II
156
June 27, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Shirley Baker, Executive Director Human Resources & Employee Support Services AGENDA ITEM: Request Revision to the 19-20 Salary Schedule CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
157
M E M O R A N D U M Bill Husfelt, Superintendent
Lee Walters, Director of Facilities
July 10, 2019 TO: Doug Lee, Executive Director of Operational Services Mr. Bill Husfelt, Superintendent of Schools School Board Members FROM: Lee Walters, Director of Facilities RE: Consent Item for July 16th School Board Meeting – Capital Projects Update Capital Projects:
PROJECT NAME FUNDING SOURCE
CONTRACTED TO DATE
(Construction)
STATUS ESTIMATED DATE OF
COMPLETION Lynn Haven Bldg 5 Remodel Half-Cent $2,917,723 Under Construction August, 2019New Elementary School LCI/COP TBD ON HOLD TBDControlled Access Points (CAP) for Everitt, Jinks, Rutherford, Tyndall, Arnold, Merritt Brown, Deer Point, Southport, Oakland Terrace, Breakfast Point, Haney, Surfside, Waller, St. Andrew, Rosenwald/C.C. Washington Everitt, Jinks EOC (Pending)
Loan $583,092 $408,789 $276,118 $1,046,065
GMP for Group One (Evans) – COMPLETE
GMP for Group Two (JRA) – Under Construction
GMP for Group Three (Evans) – Under
Construction GMP for Group Four
(JRA) – Under Construction
TBD
Bay High STEM Building Half-Cent TBD ON HOLD TBDBay High Fine Arts Center Half-Cent TBD Architect Selection on
Today’s Agenda TBD
Bay, Hurricane Damage Rebuild Projects
Insurance/FEMA
$8,814,477 Under Construction February, 2020
Rutherford Hurricane Damage Rebuild Project
Insurance/FEMA
$5,690,188 Under Construction September, 2019
Merritt Brown Hurricane Damage Rebuild Project
Insurance/FEMA
$16,332,140 Under Construction February, 2020
Roofing Repairs (Group 1) Insurance/FEMA
$3,490,000 Under Construction July, 2019
Jinks Gym Rebuild Insurance/FEMA
TBD In Design TBD
Mowat Media Center Restoration
Insurance/FEMA
TBD In Design TBD
Transportation Department Rebuild
Insurance/FEMA
TBD In Design TBD
Group 1 Schools Rebuild Insurance/FEMA
TBD In Design TBD
164
CURRENT DIRECT MATERIAL PURCHASES – Current Projects
PROJECT TOTAL ORDERS ISSUED TAX SAVINGS Bay High Rebuild Project $372,018 $22,371Lynn Haven Cafetorium/Bldg. 5 Remodel
$1,962,133 $109,394
Merritt Brown Rebuild Project $527,427 $30,733Roofing – Group 1 Schools $475,341 $28,670Rutherford Rebuild Project $317,396 $19,243Security Entrances Projects $70,711 $4,592
CHANGE ORDERS ISSUED (Report of Change Orders Issued This Month that, due to the amount, do not require Board approval)
Project Amount DescriptionHaney Pipefitting (98,372.75) Deduct for Direct Material Purchases
Haney Pipefitting 9,056.87 Owner requested itemsHaney Auto Mechanics (153,727.21) Deduct for Direct Material Purchases
Roofing - Group 1 Schools (504,011.88) Deduct for Direct Material Purchases
PREVENTIVE MAINTENANCE LCI EXPENDITURES –Current Fiscal Year
PM AREA AMOUNT DESCRIPTION
ADA/Accessibility
Athletics
Building Envelope/Roofing
Flooring
Hazardous Materials
HVAC/Energy Upgrades
Lighting
Painting
Safety & Security
Site Improvement
165
July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Ginger Littleton, School Board Member AGENDA ITEM: Reappointment of Andre Goss to Serve on the Patterson Oversight Committee CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
166
July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Ginger Littleton, School Board Member AGENDA ITEM: Reappointment of John Cheshire to Serve on the Citizens Oversight Committee CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
167
July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Franklin Harrison, School Board Attorney AGENDA ITEM: License Agreement for Use of Facilities at Tyndall Elementary School CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
168
LICENSE AGREEMENT
THIS LICENSE AGREEMENT is made this, the 16th day of July, 2019, by and between
The School Board of Bay County, Florida, a body corporate pursuant to section 1001.40, Fla. Stat.,
(the "School Board"), and the United States Air Force (the "Lessee").
WHEREAS, the School Board holds a long-term lease from Lessee for the property
located at 7800 Tyndall Parkway, Tyndall AFB, Florida, where the School Board owns facilities
and operates Tyndall Elementary School (the “School”);
WHEREAS, the parties have a shared interest in the success and increased enrollment of
the School, which serves the needs of both local and military families;
WHEREAS, Lessee is in need of a facility for the operation of its School Age Care
(“SAC”) program while Tyndall Air Force Base continues to rebuild following the impacts of
Hurricane Michael; and
WHEREAS, the School Board wishes to license a portion of the facilities at the School to
Lessee for its operation of a SAC program in accordance with the terms and conditions set forth
herein;
NOW, THEREFORE, for and in consideration of the mutual covenants and promises of
the Parties, the Parties have agreed, and by these presents do agree, to be bound by the terms and
conditions hereinafter set forth below.
I. Recitals
The foregoing recitals are true and correct in all respects and are incorporated herein by
reference.
II. Premises
In consideration of the covenants hereinafter contained, School Board does hereby License
to Lessee, and Lessee does hereby license from School Board, the spaces hereinafter designated,
which are located at Tyndall Elementary School, 7800 Tyndall Parkway, Tyndall AFB, Florida
32403 (the “Premises”). The Premises shall primarily be comprised of the multi-purpose room,
along with the parking and playground or other agreed upon recreation areas at the School. Lessee
may, at times, be permitted access to the School’s cafeteria for overflow use. However, the
School’s use of that space is priority.
III. Term and Termination
This agreement shall commence on shall commence on the date of execution (the
"Commencement Date") and remain in effect until June 30, 2020 (the "Termination Date"). This
Agreement may be terminated as follows: (i) by either party without cause upon delivery of written
notice of such intent to terminate this Agreement not less than 30 days’ prior to the effective date
169
of such termination; (ii) by written agreement executed by both Lessee and School Board; or (iii)
by the School Board, at any time, if Lessee fails to perform Lessee’s duties hereunder or breaches
any of Lessee’s covenants contained herein.
IV. Rent; Use of Premises
4.1 Rent
Lessee hereby covenants and agrees to pay to School Board a sum of $10.00 per year as
rent for the Premises during the duration of this License Agreement.
4.2 Use Provision
Lessee covenants to use the Premises only for the operation of its SAC programs for the
youth of Bay County, Florida and for no other purpose. Lessee understands that classroom use
will not be available during teacher contract days or hours. In addition, use of the facilities,
including the cafeteria and classrooms, will not be available during special school events such as
orientation, family nights, and the like. School Board will provide advanced notice of such
exclusion dates to Lessee through the School Principal. Lessee further understands that its use of
the multi-purpose room is not exclusive and that the School may have use for that room during the
school day while the room is not in use by Lessee.
Lessee will place two, twenty-foot CONEX shipping containers in the back parking lot on
the Premises at least fifty feet from any building for use as storage for both the School’s after-care
program supplies and Lessee’s program supplies. Lessee shall coordinate with the School’s
Principal with regard to placement.
Lessee, at its own expense, shall comply with and promptly carry out all orders,
requirements or conditions imposed by the ordinances, laws and regulations of all of the
governmental authorities having jurisdiction over the Premises, which are occasioned by or
required in the conduct of Lessee's business within the Premises and to obtain all licenses, permits
and the like required to permit Lessee to occupy the Premises.
4.3 "As Is" Acceptance of Property
Lessee accepts the Premises from School Board in "as is " condition, except to the extent
specifically provided elsewhere in this License.
4.4 Restriction on Unlawful Activity
Lessee shall not permit the Premises, or any part thereof, to be used for any disorderly,
unlawful or hazardous purpose, nor as a source of annoyance or embarrassment to School Board,
nor for any purpose other than herein before specified, nor for the manufacture of any commodity
therein, without the prior written consent of School Board.
170
4.5 Lessee’s Responsibility for Security Measures
Lessee shall maintain the security of the Premises by employing proper security measures
which shall include, but not be limited to:
(a) No doors or gates may be propped open or left unlocked at any time.
(b) Any time School Board students are present on campus — including summer school
and after school tutoring — Lessee must utilize the same security screening methods
required by the School Board before allowing any visitors to enter the campus. Visitors
entering campus unaccompanied must first have their photo identification scanned
using the Raptor system and be given a visitor badge. Lessee bears the sole
responsibility for obtaining the necessary equipment and licensing necessary to utilize
the Raptor system.
4.6 Lessee’s Communication with Parents
Lessee shall ensure that parents with students participating in Lessee’s programs have and
are aware of a contact phone number where they can reach Lessee directly. The school’s staff will
not be responsible for taking messages and providing information regarding the operations of
Lessee. School staff will also not be responsible for calling parents related to Lessee’s business for
any reason.
4.7 Students’ Access to Lessee’s Program
Lessee shall provide equal access to its SAC program to all students aged four and older
who attend the School, regardless of the family’s military status. Lessee will honor the School
Board’s Bay Base after school program fee structure for non-military families who wish to enroll
in the SAC program at the School.
V. Compliance with Environmental Laws
5.1 Environmental Protection Laws
For purposes of this License, the term "hazardous material" means any explosives,
radioactive material, hazardous wastes, or hazardous substances, including without limitation
substances defined as "hazardous substances" in the Comprehensive Environmental Response,
Compensation and Liability Act of 1980, as amended; Hazardous Materials Transportation Act of
1975, as amended; the Resource Conservation and Recovery Act of 1976, as amended; or any
other federal, state, or local statute, law, ordinance, code, rule, regulation, order, or decree, relating
to, or imposing liability or standards of conduct concerning hazardous materials, waste, or
substances now or at any time hereinafter in effect (collectively, "Hazardous Materials Laws").
5.2 Hazardous Substance Licenses
Lessee will not cause or permit the storage, use, generation, or disposition of any hazardous
materials in, on, or about the Premises, by Lessee, its agents, employees, or contractors. Lessee
will not permit the Premises to be used or operated in any manner that may cause the Premises to
171
be contaminated by any hazardous materials in violation of any Hazardous Materials Laws. Lessee
will immediately advise the School Board in writing of (a) any and all enforcement, cleanup,
remedial, removal, or other governmental or regulatory actions instituted, completed, or threatened
pursuant to any Hazardous Materials Laws relating to any hazardous materials affecting the
premises; and (b) all claims made or threatened by any third party against School Board, Lessee,
or the Premises relating to damage, contribution, cost recovery, compensation, loss, or injury
resulting from any hazardous materials on or about the Premises. Without School Board's prior
written consent, Lessee will not take any remedial action or enter into any agreements or
settlements in response to the presence of any hazardous materials in, on or about the Premises.
5.3 Environmental Responsibility
Lessee will be solely responsible for and will hold the School Board, its agents, and
employees harmless from and against all claims, costs, and liabilities, including attorneys' fees and
costs, arising out of or in connection with Lessee's breach of its obligations on this Article 5.
Lessee will be solely responsible for and will hold the School Board, its agents, and employees
harmless from and against any and all claims, costs, and liabilities, including attorneys' fees and
costs, arising out of or in connection with the removal, cleanup, and restoration work and materials
necessary to return the Premises and any other property or whatever nature located on the Premises
to their condition existing prior to the appearance of Lessee's hazardous materials on the premises.
Lessee's obligations under this Article 5 will survive the expiration or termination of this License.
VI. Compliance with Americans With Disabilities Act
The Premises and their use authorized under this License comply fully with (and no notices
of violation have been received in connection with) environmental, air quality, zoning, flood plain,
planning, subdivision, building, health, labor, discrimination, fire, traffic, safety, wetlands and
other governmental or regulatory rules, regulations, laws, ordinances, statutes, codes and
requirements applicable to the building or facility (the "Property") in which the Premises are
located (collectively, the "Building Laws"), including, without limitation, the Americans With
Disabilities Act of 1990, as amended. School Board has received such final certificates as may be
required or customary evidencing compliance with all building codes and permits, and approval
of full occupancy of the Premises and of all installations therein. School Board shall cause the
Premises and all common areas to be continuously in compliance with all Building Laws (as the
same may be amended from time to time).
VII. Repairs, Maintenance, and Alterations
7.1 School Board's Obligations
Subject to the provisions hereinafter contained with regard to damage by fire or other
casualty and Paragraph 7.2, School Board agrees to maintain the Premises in good order and repair
during the Term unless damage thereto shall have been caused by the act or neglect of Lessee, its
agents, employees, contractors or invitees, in which case the same shall be required by and at the
expense of Lessee.
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7.2 Lessee's Obligations
Lessee shall maintain the non-structural portions of the interior of the Premises in good
repair and condition, damages by causes reasonably beyond Lessee's control and ordinary wear
and tear excepted. Lessee shall also provide routine custodial and janitorial maintenance of the
Premises.
VIII. Basic Services
8.1 Utilities Reimbursement
Lessee will reimburse the School Board for utilities during SAC hours of use. The School
Board shall invoice Lessee monthly for utility service prorated to SAC hours of operation and
space assigned, to include common areas (restrooms, hallways, entrance, etc.) required to support
the SAC.
8.2 Custodial Service
Lessee will be responsible for its own custodial services related to the Premises utilized by
the SAC. Lessee will ensure that the Premises are kept in suitable condition for use by the School
Board during the school day when not in use by the SAC.
8.3 Utilities Interruption
Lessee hereby acknowledges and agrees that School Board shall not be liable in any way
for any damage of inconvenience caused by the cessation or interruption of such heating, air-
conditioning, or electricity service occasioned by fire, accident, strikes, necessary maintenance,
alterations or repairs, or other causes beyond School Board's control and Lessee shall not be
entitled to any abatement of Rent by reason thereof.
IX. Lessee's Agreement
9.1 Lessee's Use of Property
Lessee covenants and agrees: (a) not to obstruct or interfere with the School Board’s use
of the Premises, or conflict with the fire laws or regulations, or with any insurance policy upon
said Premises or any part thereof, or with any statutes, rules or regulations now existing or
subsequently enacted or established by the local, state or federal governments and Lessee shall be
answerable for all nuisances caused or suffered on the Premises, or caused by Lessee on the
Premises, or on the approached thereto; (b) not to strip, overload, damage or deface the Premises,
hallways, parking facilities or other public areas of the Premises, or the fixtures therein or used
therewith, nor to permit any hole to be made by any of the same; (c) not to suffer or permit any
trade or occupation to be carried on or use made of the Premises which shall be unlawful, noisy,
offensive, or injurious to any person or property, or such as to increase the danger of fire or affect
or make void or voidable any insurance on the Premises, or which may render any increased or
extra premium payable for such insurance, or which shall be contrary to any law or ordinance, rule
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or regulation from time to time established by public authority; (d) not to move any furniture or
equipment into or out of the Premises except at such times and in such manner as School Board
may from time to time designate; (e) not to place upon the interior or exterior of the Premises, or
any window or any part thereof or door of the Premises, any placard, sign, lettering, window
covering or drapes, except such and in such place and manner as shall have been first approved in
writing by School Board; (f) to conform to all rules and regulations from time to time established
by the appropriate insurance rating organization and to all reasonable rules and regulations from
time to time established by School Board; (g) not to conduct nor permit in the Premises either the
generation, treatment, storage or disposal of any hazardous substances and materials or toxic
substances of any kind as described in the Comprehensive Environmental Response,
Compensation and Liability Act of 1980, as amended; the Resource Conservation and Recovery
Act, as amended, any regulations adopted under these acts, or any other present or future federal,
state, county or local laws or regulations concerning environmental protection, and Lessee shall
prohibit its assignees, subleases, employees, agents and contractors (collectively, "Permitees")
from doing so and Lessee shall, defend and hold School Board and its agents harmless from all
costs, foreseeable and unforeseeable, direct and consequential; damages; liability' fines'
prosecutions; judgments; litigation; and expenses, including but not limited to, clean-up costs,
court costs and reasonable attorneys' fees arising out of any violation of the provisions of this
Article 9 by Lessee or its Permitees.
9.2 Level II Background Screening
All Lessee personnel, volunteers, and representatives (hereinafter collectively “personnel”)
must meet the background screening requirements of Section 1012.468, F.S. Lessee shall ensure
that the background screening requirement for any personnel employed by Lessee who (a) are
permitted access on school grounds when students are present, (b) have direct contact with
students, or (c) have access to or control of school funds shall be met prior to beginning work.
Lessee will bear the cost of acquiring the background screening required by Section 1012.32, F.S.
and any fee imposed by the Florida Department of Law Enforcement to maintain the fingerprints
provided with respect to Lessee and its employees.
Lessee’s personnel shall be required to complete the fingerprinting background screening
at the School Board’s Safety and Security Department and receive a School Board badge. School
Board badges must be worn at all times while on School Board property.
As required by the provisions of State Board of Education Rule 6B-1.006(5), The
Principles of Professional Conduct of the Education Profession in Florida, and Florida Statutes,
contractual personnel who have direct contact with students or who have access to or control of
funds are required to self-report within forty-eight hours to Lessee who must then notify the Board
of any arrests/charges involving the abuse of a child, the sale and/or possession of a controlled
substance, or any disqualifying offense. Such notice shall not be considered an admission of guilt
nor shall such notice be admissible for any purpose in any proceeding, civil or criminal,
administrative or judicial, investigatory or adjudicatory. In addition, self-reporting shall also be
required for any conviction, finding of guilt, withholding of adjudication, commitment of a pretrial
diversion program, or entering of a plea of guilty or nolo contendere for any criminal offense other
than a minor traffic violation within forty-eight hours after the final judgment.
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The parties agree that if Lessee fails to perform any of the duties described in this section,
this will constitute a material breach of the Agreement entitling School Board to terminate
immediately with no further responsibility to perform any other duties under this agreement.
X. Alterations Modifications Required by Lessee’s Programmatic Needs
Lessee will make no alterations without the prior written consent of the Superintendent,
which consent may be arbitrarily withheld. However, the Superintendent will not unreasonably
withhold or delay consent to nonstructural interior alterations, if they do not affect utility services
or plumbing and electrical lines or other systems of the Premises; are not visible from outside the
Premises; do not require a building permit; and do not require other alterations, additions, or
improvements outside the Premises.
All alterations will be done in a good and workmanlike manner. Lessee will, before the
commencement of any alterations, obtain and exhibit to School Board any governmental permit
required for the alterations. All alterations performed by or on behalf of Lessee must comply with
School Board's standards, guidelines, and procedures for construction at the School.
All work to be performed by Lessee will be done in a manner that will not unreasonably
interfere with or disturb the School. Lessee will submit to School Board a plan for execution of
the work indicating in reasonable detail the way the work will be done in view of the necessity of
minimizing noise and inconvenience to the School. The plan will be subject to the reasonable
approval of the Superintendent or a designee. The plan must provide that all portions of the work
involving excessive noise or inconvenience to the School will be done outside of normal School
hours.
Any damage to any part of the Premises that occurs because of any alterations will be
promptly repaired by Lessee to the reasonable satisfaction of School Board. At the election of the
School Board, Lessee may be required to return the Premises to their original state at the expiration
or termination of this License Agreement.
XI. Hold Harmless; Indemnification
11.1 Hold Harmless
School Board shall not be liable for any damage to, or loss of, property in the Premises
belonging to Lessee, its employees, agents, visitors, licensees or other persons in or about the
Premises, or for damage or loss suffered by the business of Lessee, from any cause whatsoever,
including, without limiting the generality thereof, such damage or loss resulting from fire, steam,
smoke, electricity, gas, water, rain, ice or snow, which may leak or flow from or into any part of
the Premises, or from breakage, leakage, obstruction or other defects of the pipes, wires, appliances
plumbing, air-conditioning or lighting fixtures of the same, whether the said damage or injury
results from conditions arising upon the Premises or upon other portions of the Premises of which
the Premises are a part, or from other sources. School Board shall not be liable in any manner to
Lessee, its agents, employees, invitees or visitors, or their property, caused by the criminal or
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intentional misconduct, or by any act of neglect of third parties or of Lessee, Lessee's agents,
employees, invitees or visitors, or any other tenant of the Premises. Lessee covenants that no claim
shall be made against School Board by Lessee, or by any agent or servant of Lessee, or by others
claiming the right to be in the Premises through or under Lessee, for any injury, loss or damage to
the Premises or to any person or property occurring upon the Premises from any cause other than
the gross negligence of School Board. In no event shall School Board be liable to Lessee for any
consequential damages sustained by Lessee arising out of the loss or damage to any property of
Lessee.
11.2 Indemnification of School Board
Lessee agrees to hold the School Board harmless from any liability which might accrue to
the School Board as a result of Lessee’s use of the Premises.
11.3 Sovereign Immunity
Notwithstanding any other term of this Agreement, the School Board intends to avail itself
of the benefits of Section 768.28 and of other statutes and common law governing sovereign
immunity. In no event will the School Board's liability exceed the sum of $200,000 per person or
$300,000 per occurrence. Nothing in this Agreement is intended to inure to the benefit of any third
party for the purpose of allowing any claim which would otherwise be barred under the doctrine
of sovereign immunity or by operation of law. Nothing herein shall be construed as consent by an
agency or political subdivision of the State of Florida to be sued by third parties in any manner
arising out of any contract.
11.4 Survival of Provisions
The provisions of this Article XI shall survive the expiration of the Term.
XII. Insurance
The Government is self-insured. Lessee will provide a Government Self-Insurance letter
to School Board indicating its assumption of liability pursuant to this Agreement and the Federal
Tort Claims Act no less than ten days prior to Lessee’s use of the Premises.
XIII. Assignment and Subletting
Lessee shall not assign, transfer, mortgage or encumber this License or sublet the Premises
at any time, nor shall any assignment or transfer of this License be effectuated by operation of law
or otherwise.
XIV. School Board's Right to Enter
School Board may enter the Premises at any time and for any purpose during Lessee's
occupancy. School Board will take all reasonable measures to ensure that School Board’s access
will not hinder Lessee’s operation of its program on the Premises during School Board’s access.
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School Board’s use of the school facilities for their intended purposes of operating elementary
schools is at all times paramount.
XV. Surrender of Possession
Upon the expiration or earlier termination of the Term, Lessee shall surrender Premises
and all keys, gate cards, parking passes, security cards, and locks connected therewith to School
Board in good order and repair (ordinary wear and tear excepted). Lessee shall leave the Premises
and all property belonging to School Board in no worse condition than the condition of the
Premises on the Effective Date, less normal wear and tear.
XVI. Lessee Holding Over
If Lessee or any person claiming through Lessee shall not immediately surrender
possession of the Premises at the expiration or earlier termination of the Term, School Board shall
be entitled to recover compensation for such use and occupancy at 300% of the Basic Rent and
Additional Rent payable hereunder just prior to the expiration or earlier termination of the Term.
School Board shall also continue to be entitled to retake or recover possession of the Premises as
herein before provided in case of default on the part of Lessee, and Lessee shall be liable to School
Board for any loss or damage it may sustain by reason of Lessee's failure to surrender possession
of the Premises immediately upon the expiration or earlier termination of the Term. Lessee hereby
agrees that all the obligations of Lessee and all rights of School Board applicable during the Term
shall be equally applicable during such period of subsequent occupancy. Lessee further hereby
agrees that School Board may resort to self-help methods of retaking and recovering possession of
the Premises in the event Lessee becomes a holdover tenant.
XVII. Miscellaneous
17.1 Definition of Lessee
The term "Lessee" shall include legal representatives, successors and permitted assigns.
All covenants herein made binding upon Lessee shall be construed to be equally applicable to any
binding upon its agents, employees and others claiming the right to be in the Premises through or
under Lessee.
17.2 Waiver of Breach
No waiver or breach of any covenant, condition or agreement herein contained shall
operate as a waiver if the covenant, condition or agreement itself, or of any subsequent breach
thereof.
17.3 Warranty of Habitability and Fitness for Particular Purpose
LESSEE AND SCHOOL BOARD EXPRESSLY AGREE THAT THERE ARE AND
SHALL BE NO IMPLIED WARRANTIES OF MERCHANTABILITY, HABITABILITY,
FITNESS FOR A PARTICULAR PURPOSE OR ANY OTHER KIND ARISING OUT OF THIS
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LICENSE, AND THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THOSE
EXPRESSLY SET FORTH IN THIS LICENSE.
17.4 Written License
It is understood and agreed by and between the parties hereto that this License contains the
final and entire agreement between said parties, and that they shall not be bound by any terms,
statements, conditions or representations, oral or written, express or implied, not herein contained.
This License may not be modified orally or in any manner other than by written agreement signed
by the parties hereto.
17.5 Provisions That are Unlawful or Against Public Policy
Every agreement contained in this License is and shall be construed as a separate and
independent agreement. If any term of this License or the application thereof to any person or
circumstances shall be invalid and unenforceable, the remaining provisions of this License, the
applications of such term to persons or circumstances other than those as to which it is invalid or
unenforceable, shall not be affected.
17.6 Conditions That Prevent Performance
Whenever a period of time is herein prescribed for action to be taken by School Board,
School Board shall not be liable or responsible for, and there shall be excluded from the
computation for any such period of time, any delays due to strikes, riots, acts of God, shortages of
labor or materials, war, governmental laws, regulations or restrictions, or any other cause of any
kind whatsoever which is beyond the reasonable control of School Board.
17.7 Signatures of Both Parties Required
The submission of this License to Lessee shall not be construed as an offer nor shall Lessee
have any rights with respect thereto unless School Board executes a copy of this License and
delivers same to Lessee.
XVIII. Notices
All notices, consents, demands, or other communications required or permitted to be given
pursuant to this Agreement shall be in writing by e-mail and hard copy, and shall be deemed
sufficiently given and received on: (i) the day on which delivered personally or via facsimile
transfer during a business day to the appropriate location(s) listed below; (ii) one business day
after delivered to a nationally recognized overnight delivery service such as Federal Express or
Airborne Express for overnight delivery to the appropriate location(s) listed below; or (iii) three
business days after the posting thereof by United States registered or certified first class mail,
return receipt requested with postage and fees prepaid and addressed as follows:
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If to School Board:
Superintendent of Schools
1311 Balboa Avenue
Panama City, Florida 32401
With a copy to:
Franklin R. Harrison, Esq.
School Board Attorney
Hand Arendall Harrison Sale LLC
304 Magnolia Avenue
Panama City, Florida 32401
If to Lessee: Real Property Officer
325 CES/CEIAP
540 Mississippi Rd
Tyndall AFB, FL 32403
XIX. Waiver of Trial by Jury
SCHOOL BOARD AND LESSEE EACH AGREE TO AND THEY HEREBY DO
WAIVE TRIAL BY JURY IN ANY ACTION, PROCEEDING OR COUNTERCLAIM
BROUGHT BY EITHER OF THE PARTIES HERETO AGAINST THE OTHER ON ANY
MATTERS WHATSOEVER ARISING OUT OF OR IN ANY WAY CONNECTED WITH THIS
LICENSE THE RELATIONSHIP OF SCHOOL BOARD AND LESSEE, LESSEE'S USE OR
OCCUPANCY OF THIS PREMISES AND/OR ANY CLAIM OF INJURY OR DAMAGE, AND
ANY STATUTORY REMEDY.
XX. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida without regard to any choice of law provisions. The Parties agree that the Circuit
Court for the Fourteenth Judicial Circuit, Bay County, Florida (hereinafter the “Court”), shall have
sole and exclusive jurisdiction to enforce the terms of this Agreement, and agree that they will
present any disputes under this Agreement, including, without limitation, any claims for breach or
enforcement of this Agreement, exclusively to the Court. Each of the Parties consents to the
jurisdiction of the Court, acknowledges that the Court has jurisdiction over this Agreement, and
that the Court shall retain jurisdiction for the purposes of implementing and enforcing the terms of
this Agreement.
[SIGNATURE PAGE TO FOLLOW]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by their
duly authorized officers or representatives.
THE UNITED STATES OF AMERICA
by the Secretary of the Air Force
____________________________ _______
BRIAN S. LAIDLAW, Col, USAF Date
Commander, 325th Fighter Wing
The School Board of Bay County, Florida
____________________________ _______
STEVE MOSS Date
Chair
____________________________ _______
WILLIAM V. HUSFELT, III Date
Superintendent
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July 16, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Franklin Harrison, School Board Attorney AGENDA ITEM: Request to Advertise Revisions to School Board Policies CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
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CHAPTER TWO GENERAL ADMINISTRATION
PROHIBITED ACTIONS ON SCHOOL PROPERTY 2.114 In order to ensure compliance with the Florida Clean Indoor Air Act, to set a positive example for students, and to promote good health for students and employees, no smoking or the use of tobacco products or electronic cigarettes shall be allowed in any facilities or on any real or personal property owned by or under the control of the Bay County School Board. No person shall be permitted to use tobacco products while at a school-sponsored event or on a school trip. No person shall be permitted to use, to be in the possession of, or to be under the influence of an intoxicating liquor or controlled substance while on school property, at a school -sponsored activityevent, or while on a school trip. Failure to comply with this rule by persons under the jurisdiction of the Bay County School Board shall result in disciplinary action. Failure to comply with this rule by persons not under the jurisdiction of the Bay County School Board shall be reported to the proper law enforcement authority. In accordance with Florida law Gun-Free School Zones Act of 1990, employees of the District, parents
of students, and visitors (with the , no person, with the exception of law enforcement officers, School Guardians appointed by the Superintendent in accordance with §§ 30.15, 1006.12(3), Fla. Stat., and those authorized in support of school-sanctioned activities:
(a) shall not possess, discharge any firearm, electric weapon or attempt to discharge adevice, destructive device, or other weapon as describeddefined in School Board Policy 7.203, including a razor blade or box cutter, at a school-sponsored event or on the property of any school, school bus, or school bus stop, except in a case to a firearms program, class or function which has been approved in advance by the principal or chief administrative officer of the school as a program or class to which firearms could be carried or in a case to a career center having a firearms training range. Firearms, electric weapons or devices, destructive devices, or other weapons as defined in School Board Policy 7.203 on any facilities or real or personal property owned by the , including razor blades or box cutters, are not permitted in vehicles on the property of any school. This policy is an express waiver of the rights contained in section 790.25(5), Florida Statutes, for the purposes of student and campus parking privileges and is adopted in accordance with section 790.251(7)(a), Florida Statutes.
(b) shall exhibit any sword, sword cane, firearm, electric weapon or device, destructive device, or other weapon as defined in School Board. Policy 7.203, including a razor blade, box cutter, or common pocketknife, in the presence of one or more persons in a rude, careless, angry, or threatening manner and not in lawful self-defense at a school-sponsored event or on the property of any school, school bus, or school bus stop or within 1,000 feet of the real property that comprises a public or private elementary school, middle school, or secondary school, during school hours or during the time of a sanctioned school activity. This subsection does not apply to the exhibition of a firearm or weapon on private real property within 1,000 feet of a school by
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the owner of such property or by a person whose presence on such property has been authorized, licensed, or invited by the owner.
For the purposes of this section, “school” means any preschool, elementary school, middle school, junior high school, secondary school, career center, or postsecondary school. For the purposes of this section, “firearm” is defined as any weapon (including a starter gun) which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any firearm muffler or firearm silencer; any destructive device; or any machine gun. An employee, parent or visitor Any person in violation of this policy shall be referred to law enforcement for possible criminal prosecution. Students shall be subject to the provisions of School Board Policy 7.203. This policy shall be interpreted in a manner consistent with Florida law and any portions hereof in conflict with Florida law shall be severable and unenforceable. Authority: § 1001.41, Fla. Stat. Law Implemented: §§ 1012.22, 1006.07, 790.115, Fla. Stat., 18 USC 921922
History: New, June 12, 1989; June 25, 2003; June 14, 2006; August 27, 2013
; ______, 2019.
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SAFETY AND SECURITY — SAFE-SCHOOL OFFICERS 2.132 For the protection and safety of students, school personnel, visitors, and property, and in accordance with Florida Statutes section 1006.12, it is the goal of the School Board that a safe-school officer be assigned to every school facility within the District. The Superintendent, through the Chief of the Bay District Schools Safety and Security Department, shall establish, maintain and communicate general orders to govern the ongoing operations of the District’s Safety and Security Department. The Safety and Security Department’s staffing shall include law enforcement officers employed by the School Board as school safety officers in accordance with § 1006.12, Fla. Stat. The Safety and Security Department’s officers may be supplemented by the safe-school officer options available in accordance with § 1006.12, Fla. Stat., which include school resource officers and school guardians. The Superintendent shall submit to the School Board for approval the interagency agreements with local law enforcement agencies which may be necessary to implement school resource officer programs and may work with the Bay County Sheriff’s Office to implement the school guardian program in accordance with §§ 30.15, 1006.12, Fla. Stat. The District shall facilitate Bay County charter schools’ access to all safe-school officer options. Charter schools may access the guardian program through the Bay County Sheriff’s Office and the School Board will facilitate charter school boards’ participation in any interagency agreements the School Board may have with law enforcement agencies. Authority: 1001.41, F.S. Law Implemented: §§ 30.15, 1006.12, F.S. History: New, ______________
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GENERAL REQUIREMENTS FOR EMPLOYMENT 5.103 Non-instructional personnel shall be recruited, selected and assigned to duty solely on the basis of qualifications, experience, and the requirements of the position. A non-instructional employee shall fulfill the following requirements prior to the payment of any salary: 1. Complete and file a written application. 2. File a loyalty oath completed and signed in the presence of a proper authority. 3. File the retirement enrollment form. 4. File the required personal record. 5. Submit evidence of a medical examination as required by these rules. 6. File withholding tax authorization. 7. Have on file payroll deduction authorization, if applicable. 8. If under eighteen, have an age certificate. 9. File any other required information in an acceptable form and manner. The employee may be required to submit evidence of his or her fitness for duty based on a medical examination by a licensed physician in accordance with School Board Policy section 3.109. Standard High School Diploma. Except as otherwise stated below, to be eligible for a position in the district school system, a person shall be at least 18 years of age and have met state requirements to receive a standard high school diploma. Individuals without a high school diploma may be employed on an annual contract basis only in food service, transportation and custodial services. However, the employee must immediately enroll in a GED preparation program and attain a GED within three consecutive years as an annual contract employee. An employee who fails to attain a GED within the time specified shall no longer be eligible for employment with the School Board. Special Diploma. Individuals who have obtained a Special Diploma, as defined by Florida Statutes section 1003.438 and School Board Policy section 8.405, may be eligible for employment as follows:
1. The Director of Human Resources, or his or her designee, may designate certain non-instructional vacancies as awardable to a holder of a Special Diploma. At the discretion of the Director of Human Resources, eligible vacancies may include clerical support and custodial positions.
2. Individuals holding a Special Diploma may be selected to fill such positions on an annual contract basis, with eligibility for renewal being contingent upon the employee’s successful completion of the School Board’s Special Diploma Training Program.
3. Special Diploma Training Program a. The Director of Human Resources, or his or her designee, shall develop and implement
a training program designed to prepare employees with Special Diplomas to work independently in their roles.
b. As an element of the training program, a first-year employee with a Special Diploma shall be paired with an onsite trainer in the same or similar position.
c. The Director of Human Resources, or his or her designee, shall develop and implement assessment and program completion criterion for evaluation as needed for each position.
d. A first-year employee with a Special Diploma must successfully complete the training program and be able to independently perform the functions of his or her position within one year of employment in that capacity in order to remain eligible for annual contract renewal for a second year.
Bus DriversExemptions. Bus drivers, bus paraprofessionals, and maintenance support staff are exempt from the above-stated high school diploma requirement. A GED or high school diploma is preferred, but not required. Previous years of bus drivingrelated experience may be considered in lieu of a diploma or GED during the application process.
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Student Helpers. Students employed on a part-time basis are exempt for the above-stated age requirement. Certificates and Licenses. Applicants shall, when required by law, hold a certificate or license issued under regulation of the State Board, the Division of Health, or the Department of Health and Rehabilitative Services. Authority: § 1001.41, Fla. Stat. Law Implemented: §§ 1012.22, 1012.32, 1012.33, Fla. Stat. History: New, June 12, 1989 Revised: May 13, 2014; April 25, 2017
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July 10, 2019 M E M O R A N D U M TO: William V. Husfelt III, Superintendent FROM: Shirley Baker, Executive Director Human Resources & Employee Support Services AGENDA ITEM: Request to Advertise New/Revised Job Descriptions CONSENT OR ACTION (Please circle one) BUDGET AMOUNT: IN CURRENT BUDGET OR UNAPPROPRIATED FUND BALANCE (Please circle one) IF BUDGETED, GIVE BUDGET ACCOUNT NUMBERS: Fund Function Object Cost Center Project Program SUPERINTENDENT'S RECOMMENDATION: Approval: _______ Disapproval: _______ Discussion: _______ _______________________________ Superintendent
WILLIAM V. HUSFELT III
SUPERINTENDENT
1311 Balboa Avenue
Panama City, Florida
32401
(850) 767-4100
Hearing Impaired Access
(800) 955-8770 Voice
(800) 955-8771 TDD
www.bay.k12.fl.us
Board Members:
Jerry Register
District 1
Ginger Littleton
District 2
Pamm Chapman
District 3
Ryan Neves
District 4
Steve Moss
District 5
Board Action
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BAY DISTRICT SCHOOLS
DEPARTMENT OF HUMAN RESOURCES JOB DESCRIPTION
TITLE: CARPENTER HELPER QUALIFICATIONS:
1. High School Diploma, or G.E.D., or equivalent preferred 2. General knowledge of the carpentry trade and tools. 3. Ability to read and understand drawings and sketches relating to structures. 4. Three (3) years of documented experience in the field. 5. Valid Florida Driver’s License.
PHYSICAL REQUIREMENTS: Heavy. Capable of lifting and carrying weights within the prescribed safety limits. Capable of working in cramped positions and in small spaces associated with the carpentry trade. Typical of these requirements are working in attics, under buildings, and on ladders.
REPORTS TO: As assigned by Bay District Organizational Structure.
SUPERVISES: As assigned by Bay District Organizational Structure.
PERFORMANCE RESPONSIBILITIES:
1. Assists carpenter in any carpentry or associated work such as: erecting framework for new buildings, installing molding, window sashes, doors, etc. Repair/replace shingle and built-up roofs, etc.
2. Works alone on jobs requiring a semi-skilled carpenter such as: measuring and cutting wood, installing molding, installing and repairing fascia and other wood trim, etc.
3. Assures work site, common areas, and maintenance vehicle are clean and safe. 4. Provides personal tools as specified by supervisor including nail aprons, chisel, hammer, box cutter, tape, speed
square and pencil. 5. Assists other trades as required for completing jobs. 6. Performs in any capacity commensurate with ability in emergency situations. 7. Draws materials from stock as directed by the supervisor. 8. Operates county vehicle and equipment in a safe manner. 9. Works effectively with co-workers, school personnel, and supervisors. 10. Performs other duties as assigned by the supervisor.
TERMS OF EMPLOYMENT:
1. Successful completion of State and Federal Background check is required for employment. 2. Ten (10) or Twelve (12) months. Paygrade as established by the School Board in Current Salary Schedule 3.
EVALUATION: Performance evaluated annually in accordance with School Board Policy.
___________________________________ Revision Approved Date: __________________________ Reviewed by Dept. of Human Resources Adopted by Bay District School Board: Nov. 13, 2018
Bay District Schools is an Equal Opportunity Employer
Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force as frequently as needed to move objects. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force
as needed to move objects. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds of force
as needed to move objects.
188
BAY DISTRICT SCHOOLS
DEPARTMENT OF HUMAN RESOURCES JOB DESCRIPTION
TITLE: ELECTRICAL HELPER QUALIFICATIONS:
1. High School Diploma, or G.E.D., or equivalent preferred 2. Three (3) years documented experience working in the electrical field to be within the last five (5) years or
accredited school certificate at a full time status in electrical related field. 3. Knowledge of electrical tools and processes. 4. Ability to read and understand instructions, sketches, diagrams, etc. 5. Valid Florida Driver License. 6. Ability to work effectively with co-workers, school personnel, and supervisors.
PHYSICAL REQUIREMENTS: Heavy. Capable of lifting and carrying weights within prescribed safety limits. Capable of working from ladders, scaffolds, bucket devices, roofs, etc. Able to work in confined spaces and cramped positions associated with the electrical trade.
REPORTS TO: As assigned by Bay District Organizational Structure.
SUPERVISES: As assigned by Bay District Organizational Structure.
PERFORMANCE RESPONSIBILITIES:
1. Assists in performing tasks assigned to the electrical department such as: installing new electrical services for HVAC, lighting, shop and kitchen equipment.
2. Works alone on jobs that require a semi-skilled electrician and do not violate good safety practices such as: minor repairs or replacement of wiring, fuses, circuit breakers, coils, switches, etc.
3. Assures work site, common areas, and maintenance vehicle are clean and safe. 4. Provides personal tools as specified by the supervisor. 5. Assists other trades as required for completing jobs. 6. Draws material from stock as directed by journeyman or supervisor. 7. Operates county vehicle and equipment in a safe manner. 8. Performs in any capacity commensurate with ability in an emergency situation. 9. Works effectively with co-workers, school personnel and supervisors. 10. Performs other related duties as assigned by supervisor.
TERMS OF EMPLOYMENT:
1. Successful completion of State and Federal Background check is required for employment. 2. Ten (10) or Twelve (12) months. Paygrade as established by the School Board in Current Salary Schedule 3.
EVALUATION: Performance evaluated annually in accordance with School Board Policy.
___________________________________ Revision Approved Date: __________________________ Reviewed by Dept. of Human Resources Adopted by Bay District School Board: Nov. 13, 2018
Bay District Schools is an Equal Opportunity Employer
Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force as frequently as needed to move objects. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force
as needed to move objects. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds of force
as needed to move objects.
189
BAY DISTRICT SCHOOLS
DEPARTMENT OF HUMAN RESOURCES JOB DESCRIPTION
TITLE: HVAC HELPER QUALIFICATIONS:
1. High School Diploma, or G.E.D., or equivalent preferred 2. Three (3) years documented experience in the field. 3. Ability to read and understand basic technical material and mathematics. 4. Ability to follow detailed directions. 5. Basic knowledge of repairing HVAC equipment. 6. Valid Florida Driver’s License.
PHYSICAL REQUIREMENTS: Heavy. Capable of lifting and carrying weights within the prescribed safety limits. This requirement includes, but is not limited to, the following typical operations: handling window air conditioners, moving compressors and A/C components, moving heating equipment and supplies, climbing ladders, working from scaffolds, working in confined spaces, and all other requirements normally associated with the HVAC trade.
REPORTS TO: As assigned by Bay District Organizational Structure.
SUPERVISES: As assigned by Bay District Organizational Structure.
PERFORMANCE RESPONSIBILITIES:
1. Assists mechanic in performing tasks assigned to the HVAC department. 2. Works alone on jobs that require a semi-skilled mechanic and do not violate good safety practices such as:
changing air filters and making minor repairs to equipment. 3. Provides personal tools as specified by the Supervisor. 4. Assists other trades as required for job accomplishment. 5. Assures cleanliness and safe condition of shop, work site and maintenance vehicles. 6. Performs in any capacity commensurate with ability in emergency situations. 7. Draws material from stock as directed by journeyman mechanic or supervisor. 8. Works effectively with co-workers, school personnel, and supervisors. 9. Operates county vehicle and equipment in a safe manner. 10. Performs other duties as assigned by supervisor.
TERMS OF EMPLOYMENT:
1. Successful completion of State and Federal Background check is required for employment. 2. Ten (10) or Twelve (12) months. Pay grade as established by the School Board in Current Salary Schedule 3.
EVALUATION: Performance evaluated annually in accordance with School Board Policy.
___________________________________ Revision Approved Date: __________________________ Reviewed by Dept. of Human Resources Adopted by Bay District School Board: Nov. 13, 2018
Bay District Schools is an Equal Opportunity Employer
Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force as frequently as needed to move objects. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force
as needed to move objects. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds of force
as needed to move objects.
190
BAY DISTRICT SCHOOLS DEPARTMENT OF HUMAN RESOURCES
JOB DESCRIPTION TITLE: LOCKSMITH HELPER
QUALIFICATIONS: 1. High School Diploma, G.E.D., or equivalency equivalent diploma preferred 2. General knowledge of the locksmith trade and tools. 3. Three (3) years’ experience working in locksmith trade. 4. Must possess a valid Florida Driver License. 5. Ability and willingness to work effectively with co-workers, school personnel and supervisors. 6. Must be in good health with no restrictions. Must be capable of lifting and carrying weights within the prescribed safety
limits. Must capable of working in cramped positions associated with the locksmith trade. 7. Must be capable of climbing ladders and performing tasks within this requirement.
PHYSICAL REQUIREMENTS: Heavy
• •
•
Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force as frequently as needed to move objects. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force as needed to move objects. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds of force as needed to move objects.
REPORTS TO: As assigned by Bay District Organizational Structure
SUPERVISES: As assigned by Bay District Organizational Structure
PERFORMANCE RESPONSIBILITIES: 1. Assists Locksmith in any locksmith or associated work such as repair or replacement of locks, making keys, repairing doors,
windows, screens, and screen doors, cutting glass for window panes and doors. 2. Works alone on jobs requiring a semi-skilled locksmith such as the repair and adjustment of door and window closures,
making keys, etc. 3. Assures work site, common use areas in the maintenance department and maintenance vehicles are clean and safe. 4. Provides personal tools as specified by supervisor. 5. Assists other trades as required for completing jobs. 6. Performs in any capacity commensurate with ability in emergency situations. 7. Draws materials from stock as directed by the journeyman or supervisor. 8. Operates county vehicle and equipment in safe manner. 9. Performs other duties as assigned by supervisor.
TERMS OF EMPLOYMENT:
1. Successful completion of State and Federal Background Check is required for employment. 2. Ten (10) or Twelve (12) months. Paygrade as established by the School Board in current Salary Schedule 3
EVALUATION: Performance evaluated annually in accordance with School Board Policy.
___________________________________ Revision Approved Date: __________________________ Reviewed by Dept. of Human Resources Adopted by Bay District School Board: Nov. 13, 2018
Bay District Schools is an Equal Opportunity Employer
191
BAY DISTRICT SCHOOLS DEPARTMENT OF HUMAN RESOURCES
JOB DESCRIPTION TITLE: MECHANICS HELPER
QUALIFICATIONS: 1. Graduation from a standard high school or equivalent High School Diploma, G.E.D., or equivalent preferred 2. Possess a valid Florida driver's license. 3. Possess a valid Florida CDL with appropriate endorsements or obtain at a time directed by the Fleet Manager. 4. Three (3) years' experience in motor vehicle parts and vehicle maintenance preferred. 5. Knowledge of ordering, organizing, and accounting of all vehicle parts.
PHYSICAL REQUIREMENTS: Heavy
• •
•
Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force as frequently as needed to move objects. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force as needed to move objects. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds of force as needed to move objects.
REPORTS TO: As assigned by Bay District Organizational Structure.
SUPERVISES: As assigned by Bay District Organizational Structure.
PERFORMANCE RESPONSIBILITIES: 1 . Issues parts to mechanics, when needed.
2. Maintain(s) a perpetual inventory and accurate records as required. 3. Account(s) for general condition of shop. 4. Maintains the shop area in a neat and clean manner at all times. 5. Maintains all vehicle records and ensures they are up to date. 6. Provides fuel for all District-owned vehicles. 7. Lubricates, changes oil and other fluids in vehicles, buses and equipment. 8. Maintains fuel aisles in a clean and safe manner at all times, 9. Uses positive, effective interpersonal communication skills. 10. Assists with mechanical repairs, tire changing, tire repairs, and cleaning as needed and/or assigned by immediate supervisor. 11. Drives a school bus when necessary.
TERMS OF EMPLOYMENT: 1. Successful completion of State and Federal Background Check is required for employment. 2. Ten (10) or Twelve (12) months. Paygrade as established by the School Board in current Salary Schedule 3
EVALUATION: Performance evaluated annually in accordance with School Board Policy.
___________________________________ Revision Approved Date: __________________________ Reviewed by Dept. of Human Resources Adopted by Bay District School Board: Nov. 13, 2018
Bay District Schools is an Equal Opportunity Employer
192
BAY DISTRICT SCHOOLS
DEPARTMENT OF HUMAN RESOURCES JOB DESCRIPTION
TITLE: PLUMBER HELPER QUALIFICATIONS:
1. High School Diploma, or G.E.D., or equivalent preferred 2. Three (3) years of documented experience in the field. 3. Ability to read and understand written instructions, drawings, and sketches. 4. Experience working in building trades. 5. Valid Florida Driver’s License.
PHYSICAL REQUIREMENTS: Heavy. Capable of lifting and carrying weights within prescribed safety limits. Capable of working from ladders, scaffolds, attics, etc. Capable of working in small spaces and cramped positions associated with the plumbing trade.
REPORTS TO: As assigned by Bay District Organizational Structure.
SUPERVISES: As assigned by Bay District Organizational Structure.
PERFORMANCE RESPONSIBILITIES:
1. Assists in performing tasks assigned to the Plumbing/Heating Department such as installing and repairing bathroom and kitchen fixtures, water fountains, sinks, and pipe systems for storm sewers, sanitary sewers, potable water, and irrigation water.
2. Works alone on jobs requiring a semi-skilled plumber such as: minor repairs to bathroom fixtures, kitchen fixtures, water fountains and sinks; unplugging drains, etc.
3. Assures work site, common areas, and maintenance vehicle are clean and safe. 4. Provides personal tools as specified by the supervisor. 5. Assists other trades as required for completing jobs. 6. Performs in any capacity commensurate with ability in emergency situations. 7. Draws materials from stock as directed by the supervisor. 8. Operates county vehicle and equipment in a safe and prudent manner. 9. Works effectively with co-workers, school personnel and supervisors. 10. Operates county vehicle and equipment in a safe manner. 11. Performs other duties as assigned by supervisor.
TERMS OF EMPLOYMENT:
1. Successful completion of State and Federal Background check is required for employment. 2. Ten (10) or Twelve (12) months. Paygrade as established by the School Board in Current Salary Schedule 3.
EVALUATION: Performance evaluated annually in accordance with School Board Policy.
___________________________________ Revision Approved Date: __________________________ Reviewed by Dept. of Human Resources Adopted by Bay District School Board: Nov. 13, 2018
Bay District Schools is an Equal Opportunity Employer
Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force as frequently as needed to move objects. Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force
as needed to move objects. Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds of force
as needed to move objects.
193
TITLE: SCHOOL BUS PARAPROFESSIONAL - EXCEPTIONAL EDUCATION QUALIFICATION: 1. High School Diploma, GED, or equivalent preferred 2. Possess characteristics that include: extra patience, mental alertness, flexibility, emotional stability, and personal warmth. 3. Willingness to conform to the objectives of students’ therapeutic needs. 4. Willingness to accept the exceptional child and his/her problems. REPORTS TO: 1. E.S.E. Route Coordinator 2. Supervisor of Transportation SUPERVISES: POSITION GOALS: PERFORMANCE RESPONSIBILITIES: 1. Assist students in loading and unloading. 2. Insure that all students in special seats are secured. 3. Assist driver in maintaining discipline among students on bus. 4. Recognize and tend to individual student needs. 5. Attend all scheduled meetings and inservice workshops when instructed by the office. 6. Contact E.S.E. Route Coordinator when substitute paraprofessional is needed. 7. Perform other related duties as assigned by supervisor. TERMS OF EMPLOYMENT: Time may vary with assignment. Paygrade 6, Salary Schedule 3. EVALUATION: Performance evaluated annually by the Supervisor of Transportation in accord with Board’s policies on evaluation of educational support personnel. Adopted by the Bay District School Board on September 28, 1988 Revised: April 16, 1992 Revised: July 16, 2019
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