Wednesday, February 8th, 2017

Taylor Co. Extension Office

9:45am

Refreshments & Registration

10:00am

Staff Meeting

• Sara Talbott, Area Nutrition Agent

• UK Health & Wellness Team• Five member HR Wellness Team

• Time Slots: 8 am – 11:50 am; 12:20 pm – 1:45 pm

UK Health & Wellness

LiveWell Check-Ins Today

Screenings: J. Mitchell Horne Room

Complete Process: 15-30 minutes

Participant Rebate: $100.00

UK CES Administration UpdatesDirector of Extension Transition• Dr. Jimmy Henning – CAFE Faculty, Extension Forage

Specialist, Feb. 15

• Dr. Gary Palmer – Interim while remaining in the role of Assistant CES Director for ANR – Feb. 15

• Position Search will begin after the review of CES is complete – Spring, 2017

UK CES Admin. Updates Cont.District 1 Director

• Jeff Smith – Transfer to UT Extension

• Natasha Lucas – New D1 Director

•Transfer From Owsley CEA for FCS

•Effective February 17, 2017

UK CES Admin. Updates Cont.Chief Financial Officer for Extension Field

Programs• Chris Shotwell – Continuing with a dual role with

CES Field Programs and CAFE Financials

Director of County Operations Emeritus• Karen Ramage – Retired January 31, 2017

KSU Admin. Updates

Director of Land Grant Programs

• Dr. Kirk Pomper

Associate Extension Administrator

• Dr. Johnnie Westbrook

KSU Admin. UpdatesInterim Assistant Extension Administrator

State Specialist in Program & Staff Development

• Dr. Courtney Owens

Regional Extension Administrators

• Louie Rivers & Tony Moreno

New Hire

• Stephanie Meredith

• Hardin Co. 4-HYD Program Assistant

• Started 1/23/17

• Meagan Lucas

• Pulaski Co. 4-HYD Agent

• Started 2/6/17

New Hire (Cont.)

• Danielle Ford

• Marion Co. FCS Agent

• Starting 2/20/17

• Tiffany Harper

• Pulaski Co. ANR Agent-at-Large

• Starting TBA

Retirements

Ron Bowman – Nelson Co. ANR

Retired 1/31/2017 after 32 Years Service

Resignations

Andrea Jones–McCreary Co. 4-H YD Program Asst.

Resigned 2/3/17; State 4-H Office Funding

Nelson FCS – Vacant since 6/1/15 { 3rd }

Washington ANR – Vacant since 5/6/16 { 34th }

Casey ANR – Vacant since 7/25/16 { 40th }

Nelson ANR – Vacant since 1/31/17 { 64th }

*All positions are not currently posted.

County’s position on the State Vacancy List is indicated above

Total State-Wide Vacancies = 67

4-H = 14 ANR = 22

FCS = 31 Stop-Gap = 39

Lynnette Allen – Niece Surgery

Pat Hardesty – Brother-in-Law passed away

Allison Taylor – Recovery from Surgery

Glen Roberts – Recovery from Surgery

Whitney Carman – Mother Surgery

Christy Nuetzman – Husband’s Grandmother passed away

Colby Guffey – Grandmother passed away

Tonia Williams – Brother passes away

Dennis Morgeson received the “Agricultural Achievement” Award

&Roberta Hunt received the “Sidewalk of Fame” Award

at the Washington County Chamber of Commerce Annual Awards Gala.

Congratulations to

Cabrina Buckman,

Washington FCS,

for the completion of her

Masters degree in

Organizational Leadership

from Western Kentucky University

Jonathan Oakes (Russell Co. ANR), along with his wife,

Samantha, and big brother, Luke, welcomed

Haven Noel On Monday, January 2nd, 2017.

Mama & Baby are doing Great!!!

Jordan Crain (Green Co. FCS),

along with her husband, Daniel,

welcomed their son

Trayce Crain On Saturday, February 4th, 2017.

Mama & Baby are doing Great!!!

Meagan Lucas – Pulaski Co. 4-HYD• Originally from Marion Co., KY where she

grew up and participated in many 4-H clubs and programs

• Graduated from UK December 2016 with a Bachelor’s in Community and Leadership Development.

• Former CES Intern with both Marion Co. & Franklin Co.

• Very Excited to be back in District 5!!!

Thank you to the following for making today so sweet!

• Breckinridge ~ Registration

• Pulaski & Russell ~ Morning Refreshments

• Taylor ~ Meeting Location

A special “Thank You” to UK Health & Wellness Team for

today’s LiveWell Check Ins

4-HYD – Kindra Ewing Jones, Grayson Co.

ANR – Ricky Arnett, Green Co.

FCS – Dayna Parrett, Hardin Co.

HORT – Amy Aldenderfer, Hardin Co.

“I Made This”

Natalie Taul – Grayson Co. FCS

“Progressive by Nature Safety by Design”

Bonnie Jolly – Hardin Co. 4-HYD

“Ag Safety Day”

Ricky Arnett – Green Co. ANR

WHO, WHAT, WHY & HOW

Step 1:

Complete Self-Assessment

Step 2:

Discuss which Communication Style fits you!

• Agri-bility Program• Retirement of John Hancock

• Money available to make garden areas more accessible

• Affirmative Action Plan• Due May 15th - Rough Draft to DD

• Specialist for Livestock Systems – Josh Jackson

• Audit and Attestation Reminders

• Bi-Weekly • Mid-Year Reviews – Due April 30

• JAQ’s and Overtime

• Budget Update• Upcoming Training – MOU/Template ready by

March Staff

• 3rd Quarter County Payments to UK – April 10th

• Budget Plan to Fiscal Court by April 15th

• Building Strong Families for KY

• 1 Handout today per county

• http://fcs-hes.ca.uky.edu/content/BSF

• Career Ladder – Submitted to Dr. Young Feb. 1st

• CES Review

• Committee Meetings

• Projected to be Finalized in Spring 2017

• Charles E Barnhart Fund for Excellence• Applications due March 1 – Up to $1,000 funding

• http://administration.ca.uky.edu/barnhart-fund-for-excellence

• Chi Epsilon Sigma Conference• April 12 – 14, 2017 - Covington

• Counties should arrange for office coverage

• Civil Rights Online Training Modules• Must complete by June 1, 2017

• Client Protection• Council Members, EDB’s & Homemakers are not required unless

serving in a volunteer role with a vulnerable audience

• Compliance and Ethics Concerns•Anonymous Reporting - 1-877-898-6072

•Report Concerns: http://www.mycompliancereport.com/report.asp?fid=11&cid=uok&rpt=1

• Contract Labor• http://ces-manuals.ca.uky.edu/content/county-office-personnel-

needs

• Core Training

• July 1 – Credit will appear on Transcripts

• County Review Follow-Up Appointments

• Clinton Co. w/ Mia Farrell – March 2017

• Wayne Co. w/ Dr. Gary Palmer – March 2017

• Russell Co. w/ Thomas Keene – April 2017

• 2017 County Reviews are currently being scheduled.

• District Board Reminders

• Orientation for New Members

• Threshold to advertise bids - $10,000. KRS 45A.100

• Emergency Cards & Justice for All Posters

• Pick up after meeting today

• Epsilon Sigma Phi Update

• District 5 Contacts - Tyrone Gentry and Lynnette Allen

• March 21st – Annual Meeting, Lexington

• March 22nd – In-service Training (open to non-members)

• Financial Report Form

• Due May 1st – Includes Gifts, Grants and Contracts

• Innovation Team Plan of Action

• 1 to 2 Agents per district will serve

• Retreat date is forthcoming

• Contacts: Craig Wood and Chuck Stamper

• Internship Update

• 161 apps. received; 143 will be Interviewed

• Notified by Mar. 1, 2017 if accepted

• Approximate cost to county: $6,000

• KERS Reporting

• Credit Cards Reporting thru KERS Travel – In development:

• Mobile Access – Tentative March 1 rollout to agents. Link for the smartphone but not a Native App

• Monthly Reporting Deadlines – by the 10th of following month

• KSU Leadership Discussion – District 5

• Breckinridge Small Farms Agent – 1/12/2017

• Marion Horticulture Agent – 1/18/2017

• Hardin FCS Agent – 3/2/2017

• Leave Calculator

• UK HR Website: https://www.uky.edu/hr/employee-relations/calculators-vacation-sick-temporary-disability-leave-and-holiday

• Don’t Forget - Old Leave Expires 6/30/2017

• Mentor Training Update

• 138 Agents have completed on Zoom

• Turn in Form and Bio to Mia Ferrell

• $50 Incentive – Credit for UK Apparel

• Microsoft Office 365 – OneDrive

• Agent and County Folders

• Mileage Reimbursement Rate

• Updated 2017 Rate = $0.535 per mile

• Natural Resources & Environmental Science Academy

• Newest 4-H Teen Board – Apps due May 1

• Coordinators: Ashley Osbourne and Laurie Thomas

• https://4-h.ca.uky.edu/NRESci

• https://www.youtube.com/watch?v=cmrUjV0hr4c&feature=youtu.be

• Out of State 4-H Trips

• Submit Risk Mgt. Plan to DD and St. 4-H Office

• Be aware of trips planned by 4-H Volunteers

• Performance Appraisals

• 2016/2017 Program Year

• All Agents over 1 year of Service

• All entries online

• Personnel Process Update

• Filling Vacancy Guidelines

• Plan Of Work

• Rough Draft due to DD by May 1st

• Prevailing Wage

• http://labor.ky.gov/dows/doesam/pw/pages/prevailing-wage.aspx

• Risk Management

• Contact: Todd Adkins (859) 257-6214

• Vehicle Insurance – Check your policies for

primary coverage

• Liability Waivers – Standard form being

developed

• Workman’s Comp – If emergency, seek

treatment then call Workers Care

• UK Risk Mgt. Representative at March Staff

• Secretary Training Update

• Update: Contact Agent, Whitney Carmen

• April 26th & 27th, 2017

• Staff Meetings Remaining for 2016-17

• March 8 - Budget Update, POW and Money Handling

• May 10 – Finalize Budgets, Salary Increases and Year-End

Reporting

• State Extension Council

• Embassy Suites, Lexington, February 28, March 1

• State Fair Assignments – 2017

• D5 is near competition

• Tri-State Diversity Conference

• February 16 – 17, 2017; Marriott, Cincinnati Airport

• Uniform Financial Information Report (UFIR)

• Due May 1st – submit on DLG

• Unconscious Bias Training for D5

• All CES Employees must Attend a Session

• 5/9 9:00 – 11:00 and 1:00 – 3:00 Taylor Co. Office

• 5/11 9:00 – 11:00 and 1:00 – 3:00 Taylor Co. Office

• 5/12 9:00 – 11:00 and 1:00 – 3:00 Taylor Co. Office

Pat Hardesty 2/4

Marla Stillwell 2/13

Elijah Wilson 2/13

Susan Martin 2/19

Fran Hodges 2/24

Jessica Vincent 2/25

Supervision TrainingSlide # Slide Title Agent

1 Introduction Anna Smith

2 Overview Anna Smith

3 Staff Contact Role Lynnette Allen

4 Secretary/Support Staff Supervision Lynnette Allen

5 Affirmative Action Bonnie Jolly

6 Office Organization Amy Aldenderfer

7 Office Staff Conference Dayna Parrett

8 Expectations of All Agents Colby Guffey

9 Hiring New Positions Natalie Taul

10 Types of Employment Matt Adams

11 Regular Position Ricky Arnett

12 Temporary Time Robbie Smith

13 Human Resouce Policy & Procedure Theresa Howard

14 HR Policy & Procedure Manual Theresa Howard

15 University Leave Policy Anna Smith

16 Performance Evaluations David Kessler

17 Performance Evaluations Continued Meagan Klee

Slide # Slide Title Agent

18 Unacceptable Rating Luke Fries

19 Corrective Action Luke Fries

20 Objectives Audrey Myers

21 Performance & Conduct Audrey Myers

22 Performance TJ Adkins

23 Conduct TJ Adkins

24 Corrective Action TJ Adkins

25 Corrective Action Steps TJ Adkins

26 Performance Improvement Plan Jody Paver

27 PIP Continued Jody Paver

28 What If? Jonathan Oakes

29 Disciplinary Suspension Jonathan Oakes

30 Termination Kelli Bonifer

31 What the supervisor should AVOID Kelli Bonifer

32 12 Things you should NEVER do Cabrina Buckman

33 12 Things Continued Greg Whitis

34 Keep Your DD Informed Danielle Hagler

35 Never Ignore Danielle Hagler