TSP MANUAL - International Athletic

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T AMIL NADU S PECIAL P OLICE

Transcript of TSP MANUAL - International Athletic

T AMIL NADU

S PECIAL

P OLICE

TSP MANUAL(PART I & II)

Compiled by :

Special Police HeadquartersChennai

"YUDHI VIKRAMA"

Among the armed forces of the Madras Police, the Malabar Special Police ranks supreme. It was born in adversity but by sheer strength of character and discipline it has overcome all limitations and now it is a crack corps in no way inferior to the flower of the military regiments in India. But the pride of place has been won only at the cost of blood, sweat and rears on the fighting line in the many jungles extending from Vizagapatnam to Cape Comorin. Nor is this all. Several companies of this force are now grappling with the Naga rebels in the mountainous country of Assam.

The beginnings of this force are to be found in the Nayar Sibbandy Corps raised under native chieftains towards the end of the 18th century, when the Malabar country was being ravaged by bands of marauding Moplahs who found a secure retreat in the jungles of Wynad and Walluvanad. Tippu's brutal methods of conversion had engendered a fierce and abiding hatred in the minds of the Hindus against the Muslims and when the British took over Malabar in 1782, they found it necessary to form the Sibbandy Corps 2343 disbanded and their place was taken by a force of 500 armed policemen raised by Captain Watson mainly for the purpose of collecting revenue. It was the same Captain Watson that became the first Conservator of forests in 1806 in Madras State. In the troubled times of Pychy rebellion already function from 1810, when the Darogah system was introduced in the inadequacy of that system. In 1854 the establishment of a local police corps consisting of 31 Indian officers, two buglers and 180 men under the command of two military officers was sanctioned by the Government of India "but the ease with which Mr Conolly, the District Magistrate, was murdered by four escapees "exposed the weakness and inefficiency of the police organization. Act XXIV of 1859 attempted to remove the evils of ineffective and insufficient policing of districts but periodical outbreaks of Muslim fanaticism necessitated the formation of a new unit called the Malappuram Special Police in 1884. Between 1854 and 1884 there had been a dozen instances in which Moplahs had gone on the war path against Hindus and killed a number of them. The special force consisted of 80 constables, 4 head constable, 4 sergeants a bugler and an European Inspector. It was a fine body of men holding its own with European troops in drill and signalling, as the fortunes of the Malabar Special Police are linked with the out-burst of Moplah fanaticism, a recital of some of the outbreaks becomes necessary. On 25-02-1896 a gang of moplahs set out in Chembrasseri village and went about in ever increasing numbers converting Hindus and desecrating temples, the Special Force and troops which had been called out pursued them and found them encamped in a temple. The district Magistrate with the main body of troops occupied a hill overlooking the temple at a distance of about 750 yards across a deep valley. The troops and the police opened fire at once and the fanatics instead of taking shelter, deliberately courted death by offering themselves as a target to the bullets on the open platform of the temple, howling, shouting, waving their arms and firing off their guns. After some time the troops advanced and entered the temple without opposition. A horrible sight met their eyes. Within the narrow precincts were found the bodies of 92 moplahs. Life was lingering in some but the general majority were dead and at least twenty had their throats cut from ear to car. they had been murdered by their compatriots to prevent them from being captured alive.

After this the Malappuram Special Force was made permanent is 1897. During each Ramzan, the Special Force and Calicut Reserve were mobilized and deployed in parties at Pandalur, Pandikkad, Tuvvur, Manjeri and Malappuram. they used to keep themselves in touch with one another by means of signalling arrangements.

In 1915 an attempt was made on the life of Mr Innes, the District Magistrate, who had a narrow escape from being shot. The Moplahs concerned in this outrage, and some other fanatics who had joined them, indulged in the usual course of murder and arson, they were shot down by the Special Police force, this was followed by another rising in 1919 when 4 Malabar brahmins and 2 Nairs were put to death by the rebels.

But in point of magnitude and methods of organization, the rising of the Moplah Community in 1921 and the atrocities that followed are unparalleled in the history of Malabar or for that matter, in the history of the whole of India. Sir William Vincent, the Home Member to the Government of India speaking in the Council of State in September 1921 about the immediate causes for the Moplah rebellion said, "At the beginning of this year there were certain speeches delivered and these had a considerable effect on the fanatical population of Malabar which was singularly prone to outbreaks. In June there were reports of volunteer organizations and these organizations were going on secretly. In July there were provoking speeches on the Khilafat question which with the resolution of the All- India Khilafat Conference held in Karachi produced an impression among the Moplahs that the end of the British rule was at hand, the first instance of lawlessness was in this month, when the police officers went to arrest a man for breaking into the house of a Nambudiri, a large number of Moplahs arrived and there was serious danger of riot which was however averted. The Police at the time were powerless and the Moplahs considered themselves victorious. Under the Moplah Outrages Act, the Government arrested three men and there was no trouble; but a party of Police was left to search for others. In the course of this search certain Moplah Policemen, after taking their shoes, entered a mosque. This information spread around and a large force of Moplahs collected to attack the police."

There was a half company of the Second Leicester Regiment at Calicut. At the request of the Madras Government a few days prior to the rebellion, this had been reinforced by three platoons of the same unit from Madras. Thus the strength was something over 200 rifles. The District Magistrate of Malabar, Mr E.F. Thomas, C.I.E., requisitioned military aid for a search of concealed arms at Tirurangadi. Three platoons of the Leicester Regiment accompanied him, one platoon of which was sent to secure Malappuram and the rest arrived along with the Malappuram Special Police on 20-8-1921 at Tirurangadi. The search for arms resulted in the arrest of 3 persons. At about midday information was received that a crowd of 2,000 Moplahs had come by train to the nearest railway station and was advancing on Tirurangadi. The Collector decided to go at once and meet the mob. The police columns consisted of Mr. E.R. Mainwaring, Deputy Inspector General and Mr G.H. Hitchcock, C.I.E., M.B.E., District Superintendent of Police, on the left, and Messrs Lancaster and Amu Sahib, Sub Divisional Officers, on the right, with the Malappuram Special Force in the rear. About a mile and a half from Tirurangadi the column encountered a mob of Moplahs between 2,000 and 3,000 strong with a Khilafat flag in front. They were ordered to disperse but they continued to advance. The Reserve Police with fixed bayonets charged the mob but the rebels brought down their clubs on the rifles. A fight ensued. A constable had his head cut open. Mr Lancaster received a blow on his head. There was firing without the world of command and nine rebels were killed and 40 were taken prisoners. The column returned to Tirurangadi. At this place a small party consisting of Leicesters and the police had been left to guard the camp with Lieut. W.R. Johnstone and M. Rowley, Assistant Superintendent in charge. A mob estimated at 2,000 advancing from another direction attacked this party. They were dispersed with Lewis gun and rifle fire, but the two officers who had advanced towards the mob for a parley along with two Head Constables, named Mohammad and

Govindan Nair as interpreters, were surrounded and murdered by the rebels. Their mutilated corpses were picked up by the District Magistrate's party on their return. The District Magistrate handed over the situation at 7 p.m. to the Officer Commanding as beyond Civil Powers. Next day after burying the dead, the District Magistrate and party marched back to Parapparangadi. They found the telegraph lines cut, the railway lines damaged; and they were harried on their flanks all along the route by Moplah hordes. The attacks were, however, repulsed and they reached Calicut by midnight.

The murder of Inspector Readman, in charge of the Malappuram Special Police, pathetic as it was, evidently brought out the high sense of duty displayed by that officer. On the night of 19th August 1921, Mr Lancaster, Assistant Superintendent of Police with Inspector Readman and a posse of police left Malappuram for Tirurangadi but after going some eight miles, Mr Readman was taken il l and had to be sent back in a cart, his orderly accompanying him. The Inspector reached Malappuram early in the morning of 20th and feeling better after a little rest sought leave to rejoin his men at Tirurangadi but the request was not granted at that time. In the afternoon he was informed that he could go if he was of the same mind. He got ready at once and was put in the Collector's car, the chauffeur being the only other occupant. The car was followed by three lorries, in the leading one of which was his orderly Kunhali. After it had traversed the first eight miles from Malappuram, this lorry was held up by a rebel gang who attacked and killed the occupants. The car conveying Mr Readman got as far as the ferry, 12 miles from Malappuram and within two miles of Tirurangadi, when it was attacked by the rebels and it was here that Mr Readman was killed.

Col C.T. Humphreys was appointed Military Commandant by the supreme military authorities. Mr Tottenham, District Superintendent of Police, North Malabar took a detachment of North Malabar Reserve to Ferok Road and Railway bridge on the 21st August 1921 and this party held that important and exposed position for some days. Martial Law was proclaimed on the 24th August, Mr F.B. Evans, I.C.S., joined the Military Commander on the 25th August as Civil Adviser. The severest engagement with the rebels took place on the 26th August 1921 at Pukkottur when a column commanded by Captain Mc Envoy, D.S.O..M.C., was attacked by Moplahs on its advance to Malappuram. I t was here that Mr C.B.Lancester, Assistant Superintendent of Police, Malappuram was mortally wounded by a sniper. The rebels were well armed with carbines captured from the police stations they looted, as well as with some sporting rifles, swords, and even knives,they displayed their traditional ferocity and eagerness for death. After five hours of fighting they were beaten off, their casualties being estimated at 400 killed. Mr Lancaster died shortly after wards and the department lost a promising young officer possessed of reckless bravery.

The rebels soon split up, though considerable bodies maintained cohesion for some time and took to looting and murder, constantly endeavoring to elude the forces in their pursuit. A strong military force had to be employed but the operations were much hampered by the hilly nature of the country and the guerilla tactics adopted by the rebels. From the very onset of the rebellion Mr Hitchcock, the District Superintendent of Police, South Malabar realized the imperative need for a special force " to be raised, organized, armed and equipped on the lines of an Indian Infantry battalion, both for the purpose of assisting in quelling the rebellion and to enable the District Police to carry on in safety as soon as troops are removed." The Malappuram Special Force armed with Martin-Henri Single-Shot rifles were found to be insufficient to cope with an insurrection of that nature though the members of this force had brought lasting fame to their organization and country in many encounters they had with the rebels . The District

Magistrate strongly supported the suggestion of Mr Hitchcock and addressed the Government for sanctioning the raising of such a force.

" I cannot forecast the future." he wrote, " all I can say is that the merest prudence requires that one should proceed against a relapse on the part of the Mappilas. It seems to me when peace is restored it will be necessary to have armed posts, in addition to a British detachment stationed at Malappuram, situated at a few central places in Wynad and Walluvanad. The rank and file could be recruited from men picked from the large number of Hindu Sepoys demobilized from the Carnatic Regiment and Malabar Infantry, the Headquarters of the force will be Malappuram." The Government accepted the District Magistrate's proposal on the 30th September 1921 Jemadars, 60 Havildars and 600 Constables to formed into 6 companies of Auxiliary Police, this was later called the Malabar Special Police.

The birth pangs of the Malabar Special Police as we have seen were great. Mr Hitchcock took up the task of recruitment. He had been a recruiting officer for the Army during the first Word War (1914-1919) and knew the people of Malabar well. Most of the officers and men recruited by him were demobilized army men who had settled down in their farms and fields but when the call from Mr Hitchcock cane, all of them vied with one another in joining the new police force, without caring to know even the conditions of service, which were laid down only 2 months after the formation of the force. They had belonged principally to the 2/73rd Regiment. The force was officered by an Indian Civil Service Officer, a Probationary Assistant Superintendent of Police and demobilized officers of the British Army, who offered their services and were given appointments as temporary Assistant Superintendents of Police. The recruits were sent to Cannanore for three weeks' training. By the 26th October, the first three companies had taken the field with no equipment except their arms and ammunition. They first drew blood when a detachment was attacked by rebels on 30th October at Chevayoor near Calicut, twenty rebels were killed and two firearms were captured. The police casualties were an Indian rank killed, and one British Officer and 6 Indian ranks wounded. Detachments visited Tamarasseri and Cherukolathur. while crossing a ferry two miles south of Tamarasseri on 8-11-1921, two detachments of Malabar Special Police were opposed by a party of rebels. In the exchange of fire three rebels were killed while the Special Police escaped unhurt . three days later while advancing from Taamarasseri to Omasseri via Koandotti, the hotbed of the rebellion, the Malabar Special Police party was opposed all the way in the dense jungles by the rebels who employed hit-and-run tactics. The Malabar Special Police was equally proficient in these tactics and killed II rebels before reaching the road at Chettamangalam. One of the police ranks fell in the battle and one officer and three men were slightly wounded. In the vicinity of Malayamma 6 rebels were killed, besides several others being wounded, by the Special Police. One Indian officer and on Indian other rank were slightly injured. Between 15th and 18th November the Malabar Special Police carried out punitive operations in Manasseri Area, four rebels were killed and one firearm was captured; On 30th November a Tirurangadi band encountered by the Special Police at Nannambra was given battle and 9 casualties were inflicted. Another detachment operating from Chelambra side accounted for 6 rebels. On the Tirurangadi trunk road, three rebels lost their lives in an encounter. A party of Special Police operating in Kalpakancheri killed four and captured 9 rebels while another company at Chelambara achieved similar results. On the 6th December 4 rebels were shot in a clash at Vennankod. Large scale surrender of rebels began at this period and the Special Police was mentioned along with the Gurkhas and Suffolks as having had successful encounters with the rebels, the leaders of the rebellion were called "Khilafat Kings". One of the prominent among these was Varian Kunnath Kunhamed Haji. On 6th

January 1922 Kunhamad Haji with 21 followers, one 303 rifle, 10 police rifles and four other breech-loading fire- arms, was captured by the special police force organized for that purpose under the leadership of Subedar Gopala Menon and Sub Inspector Ramanatha Iyer.

While on the topic of the Moplah rebellion it would be pertinent to note down here the other casualties in the police department. One head constable at Mudikod stuck to his post after sending away his men even though he was well aware of the danger to his life. He was brutally killed by the rebels. Two constables of Nilambur were murdered while they were on intelligence duty. On 18th December a party of police consisting of detachments from the Armed Reserves of Salem, Trichirapally and Coimbatore districts under a sergeant stationed at Pandalur on the Nilgiri- Wynad road was attacked by a considerable body of rebels. One constable of the Salem Armed Reserve was killed as also two surveyors and three peons of the Madras Revenue Survey who were in the same bui lding as the police. The Gudalur Circle Inspector Mr Seshagiri Rao who was halting in the post -office at Pandalur was also attacked and murdered. One of the most atrocious acts of the rebels was the murder and decapitation of Khan Bahadur K.V.Chekkutty, a retired Inspector of Police. His head was paraded on a pike for his alleged support of the Government. A similar fate fell on retired Head-constable Kumara Panicker.

It has already been noted that the special police working under the martial Law commander gave a very good account of themselves. Its company commanders were Messrs C.G.Tottenham.l.M.Farser.i.c.s., King Colebrook, Charsley and Bayzand. messrs Elliot and Bishop also worked with the troops during the martial law period, but the services of Mr Hitchcock stood apart as altogether exceptional. With his unique local knowledge and splendid devotion to duty, he might be truly said to have been the mainspring of the suppression of the rebellion both as the Chief Intelligence officer of the martial Law Commander and as the superintendant of Police after the abrogation of the martial law. The magnitude of the devastation caused by the rebellion can be seen from the fact that, during its progress, 19 Police stations had been sacked, 8 revenue officers including subtreasuries looted, 10 subregistrars, offices, destroyed and 16 post-offices pillaged. The destruction of village office, travellers' bungalows and bridges was terrific. Railway lines and stations also did not escape the hands of rebels.

The work of the Malabar special Police can be appreciated only in the context of the holocaust described. Jemadar K.P.Kunhiram Menon, one naik and four constables were killed, and two British officers Messrs Colebrook and Parser, Subedar senjeeva Menon, Jemadar Kunhi Raman Nair, one Havildar and 12 constables were wounded. The military casualties were 24 killed and 103 wounded. The total police casualties were 24 killed and 29 wounded. Mr Evans, Special Civil officers in Malabar with the troops, wrote," The Malabar special police took the field with little training or organization but did very well. Most units displayed considerable bravery when put to it and all proved their mobility." Mr Colebrook did not turn back after his joining the Malabar Special police. For several years he was its Assistant Commandant, and its commandant and to him largely does this force owe its incomparable efficiency and smartness.

But after the rebellion, the Malabar Special Police was not allowed to rest on its laurels. Its fame as experts in guerilla warfare spread to the four land. When a similar rebellion broke out in the Gudem Hills in the Vizagapatem Agency the local reserves could not make

any headway and the Government wisely thought of utilizing the Malabar Special to put down the insurrection in preference to a martial-law administration. This was called the Fituri operation. It would be appropriate at this stage to refer to the disturbances in this area in the past but before doing so, it is necessary to explain the meaning of the word ' fituri'. Fituri is the local name for the outbreaks which occur time and again in the Agency tracts of Vizagapatam and Fituridar is a person who takes part in such an outbreak. Details of some outbreaks have already been given in the preceding pages.

The event of the official year 1879-80 in the Godavari Agency was the rising in Rampa and neighbouring tracts. Rampa, a hilly and feverish territory containing about 100 square miles,was formerly held on rent-free police tenure by a feudatory (called the mansubdar) of the now long since dismembered zemindari of Peddapuram. The first mansubdar died in 1835, and his being an illegitimate minor was expelled from the country by the landholders of the petty tracts {called muttahs] into which it was divided. He was however eventually restored in 1847 after protracted negotiations between his retainers and Government and in an agreement entered into by him at that time he bound himself to levy no other cess from than a sum of Rs. 1,000 payable in fixed shares and to preserve the peace in Rampa. Certain distinct penalties were laid down, one of which was that if he for the third time proved himself unable to maintain the peace in his estate it was liable to be resumed by the Government Undisturbed however by these obligations, he carried on a systematic spoliation and usurpation with the result that although armed risings against his authority took place on various occasions. he contrived to get under his control eight muttahs from which he raised rents greatly in excess of the tribute he was entitled to, and was levying a large revenue from various unauthorized cesses; and favoured by the apathy of the local officers, he cleverly contrived to cerate a general belief that his acts had official countenance.The consequence was a great distrust of the Government among the hill tribes. The exactions of an unsupervised police and oppressive decrees obtained by traders in the low-country courts against their ignorant debtors contributed to the existing dissatisfaction. The toddy tax caused the final outbreak. The privilege enjoyed up to 1872 by the people of this presidency of drawing toddy for domestic consumption without a l icence was, owing to its abuse, annulled in that year. Only certain hilly parts of Canjam and vizagapatam, but not Rampa, were exempted from this restriction. The new toddy tax was first levied in Rampa in 1875;but no serious discontent was caused by it until 1878, when, the Rajahmundry toddy-farm having been let out for the high sum of Rs. 20,000, the sub-renters set to work to raise a heavy tax in and the mansubdar gave notice that he intended to levy an additional toddy-cess for himself as superior landlord.The people of the hills thereupon broke out in open insurrection.On the 9th march 1879 the Rampa Division Police Inspector received information of the projected rising and at once communicated with his superior, meanwhile deputing a head constable and nine men into the interior to ascertain the truth of the report. The superintendent of police, Major Morris land the sub collector, Mr Johnson (the collector was absent in Badhrachalam),proceeded to chodavaram and held a parley with a number of muttahdars who were found assembled there. The latter stated their grievances and were promised redress; but immediately after wards began an attack on the police station continued to fire shots at it throughout the day and surrounded it at night. No casualty however occurred and the besieged party were relieved in a few days by police reinforcements. The 39th Native Infantry was despatched form madras to cocanada the orders of Government the orders of Government being that the troops were to remain in the plains and not to proceed in to the hills without sanction or unless the police were overpowered. The bulk of the regiment remained at cocanada Rewards were no tified for

the leading rebels among whom two muttahdars called sirdar jangam and Amal Reddi of Bodalur were prominent. During the end of March and the beginning of April several small encounters took place between the rebels and the troops and police, the greatest difficulty was experienced in obtaining information, and the ruggedness and exceeding unhealthiness of the country proved formidable obstacles to capturing the fleet-footed jungle men. There were no casualties on the government side in fair fight up to April, but of the constables despatched into the northern parts of Rampa on the 8th March, several were captured and two murdered by a rebel called Tamman Dora. About the end of April the disturbance began to extend northwards into the Gudem Hills in vizagapatnam. a party of police marching from Kota in Rampa to Aditeegala station were fired on and a head constable killed. To replace the lossess caused by fever among the police in Godavari, additional men were brought in form kistna and Ganjam. Sirdar Jangam was attested by a friendly muttahdar on the 29th April, the Government directed that, pending consideration whether the full penalty under the mansubdar's agreement should not be exacted, he should be prohibited from all communication with Rampa country, the rising had, however, by this time spread further afield and had infected the criminal classes of the surrounding parts. One Chandrayya gained an evil reputation by a number of bold dacoities committed by him in the northern part of Peddapuram taluk and in southern Golconda and by the burning of two police stations, to counteract his movements troops were moved to Narasapatnam from Waltair, and he was in May all but captured by Mr. Millett, a police officer. He fled to Tamman Dora for assistance, sickness was at this period exceedingly prevalent. In June the 39th Native Infantry, which had been completely incapacitated for duty by fever, returned to Madras. Chandrayya recovered courage after some easy successes over the demoralized police and local militias; he surrounded Mr Millett at Aditeegala station and defeated him when he endeavoured by force his way out. The situation became so serious that troops were at once ordered up from various quarters. Colonel Rammell was placed in command of all the military and police in the disturbed tracts; and the Nizam's Government and the Commissioner of the Central Provinces were requested to take measures to prevent the escape of the rebels ever their respective frontiers. Mr Sullican, the first Member of the Board of Revenue, was ordered to the Godavari district to make a searching inquiry into the causes of the disturbances. Aditeegala station was relieved on the 25th June. Fresh troubles, however, arose in Rekapalle taluk which adjoins Rampa on the west. On the 10th July Rampa insurgents under Amal Reddi aided by a number of Rekapalle people attacked Wudagudem Police Station. They were driven back, but this new outbreak in a fresh quarter demanded reinforcements in that part. A party of Police proceeded up river from Rajahmundry in the Godavari sternaer, preceded by the shamrock, but the rebels. The officer in command of the Godavari was obliged reluctantly to return, as his vessel had no protection against bullets for the helmsman or engines, the rebels, after this temporary success, burnt on village and threatened another; the Godavari, now protected by mantlets and temporary bulwarks, was sent up the river again. Police and sepoys from the Central Provinces reinforced the Madras forces in Bhadrachalam and Rekapalle, and the Godavari and Severi rivers were patrolled by steamers. Up to the middle of August, 70of Chandrayya's followers were captured, the rising languished during the three following months, and a number of successful raids were made on the rebels and their villages. It being clear that the mansubdar had been a principal cause of the disturbances, the Government decided that the time had arrived for enforcing the full penalty of the 1848 agreement. His estate was placed under attachment, and he was arrested and conveyed as a State prisoner to Berhampore. On references made by Mr Sullivan, orders were passed that only the ring leaders should be dealt with for the offence of waging war against the Queen, and that the rank and file should be indicted for the actual crimes which they could be proved to have committed. Instructions were issued to him on the manner in which the

mattahs were to be settled; and all toddy taxation was, with the exception of a trifling cess, prohibited. The effect of these measures was the restoration of Rampa and Rekapalle to comparative quiet, the leader Amal Reddi was captured by a police officer, and Chandrayya was in February 1880 killed by one of his own lieutenants, his band dispersed and a number of minor leaders were captured. The only important rebel remaining was Tamman Dora. Driven out of Rekapalle, Rampa and Golconda the remnants of the dacoits crossed in the beginning of February into Hill Madgole, plundered a village called Kinlankote, and then appeared near Paderu station, which was deserted at their approach by the force (15men) holding it. they wrecked the lock-up, and after committing a number of outrages moved away towards Hill Pachipenta, hot, however, without the lost of 13 of their number, who were captured by the Superintendent of Police, Jeypore. Celebrating their irruption by a series of murders they attacked Araka station, but were beaten off by a few determined constables and forced to retire into the jungles. This was the last noteworthy event up to the end of the year, in the disturbed tracts there were employed at the time 2,400 troops and 658 police, sickness was exceedingly prevalent and destructive; and the numbers given do not represent the forces actually available for duty, which was naturally far smaller. Mr Sullivan's settlement with the muttahdars was confirmed, and the mansubdari tenure of Rampa cancelled the Local Fund Act IV of 1871 was put in force in Rampa and the funds raised under it directed to be laid out in opening up the country by means of cheap roads. To ensure efficient supervision by the district officers a Sub Magistrate with civil powers was located near the foot of the hills, and the Collector required to make a tour in them once a year.

After this there had been petty skirmishes in these hilly areas, in which the district police always had the upper hand and movements of insurrection fizzled out after a short time. But in the year 1921 Alluri Sri Rama Raju, a native of Kistna district appeared to be exercising a good hold on the tribes inhabiting Gudem hill. When his activities slowly because subversive, the Government thought of taking action; but Raju left for Nepal oh a pilgrimage with the permission of the Deputy Agent of the tract. He had a religious bent of mind and people in the area thought him to possess supernatural powers by which he could tame wild animals or make bullets fired from guns turn into water. After a short absence he came back again. The British records are not clear as to why he went on the war-path but from certain observations made therein he was in touch with non-co-operators. It is apparent that he found the British yoke too heavy and started on his own to overthrow the alien Government. The methods adopted by him had no sanction behind them, for the largest political party bent on achieving freedom had always stressed on non-violence as the only means through which the end should be gained.

The riot broke out on the 22nd August 1922 with the supervising of Chintapalli police station and the removal of arms and ammunition from there. This was followed by the looting of two more police stations, Krishnadevipet and Rajavammaje, on succeeding days. Here also only arms and ammunition were taken. A state prisoner who was under confinement in a subjail was released by the rioters but he returned to the jail as he did not like to hitch his wagon to the caravan of Sri Rama Raju. The conspicuous feature of the activities of Raju was that he did not harm any Indian police officer, so long as the latter did not cross his path. There had been many occasions when constables and Sub Inspectors had fallen into his hands and he had allowed them to go free telling them that his quarrel was with the Europeans and not with his countrymen. This form of a national spirit made him popular and the village folk were always willing to give him and his men shelter and food. All the armed reserves in the neighbourhood were mobilized and taken to the Agency and revenue and police officers made sorties into the mountainous strongholds but Sri

Rama Raju was the elusive pimpernel, who always escaped just at the moment when the police thought he was in their grips. A party under Assistant Superintendents of Police , Mess Scott Coward and Hayter, who were on the chase, was ambushed on the 24th September and killed by gunshots along with two constable and one constable were wounded. One constable was missing ana me rest of the party returned stricken by the heavy blow inflicted on them. Raju's men removed the pistol of Scott Coward and took it away. The Government realized that the matter was getting serious and there were suggestions from the Special Officer for the Agency that martial law should be declared and Gurkha regiments which had experience of jungle-warfare should be brought into this area which was similar to the trans-frontier Pathan country. Mr Happel of the Indian Police had been appointed commandant of the combined police forces to deal with the insurrection in the area, and a number of European officers which at one time came to eighteen, were detailed to work under Mr.Happel. The concensus of opinion among the officers and the members of the Government was that, if the Malabar Special Police were to lead and display the gallantry they did in the Malabar Rebellion, they were the answer to the fituri. The Malabar Special Police after the rebellion, had been stationed at several posts dotted over the rebel area. It was found difficult to remove them without unduly exciting the fears of the local population who had come to look upon them as their saviours. So arrangements were made to post detachments of the army at Malappuram and remove two companies of the Malabar Special Police to the fituri area. The Malabar Special Police took up patrol work and they had an engagement with the rebels on 6th December 1922, when Raju's hide-out was attacked with vigour. Several rebels were killed and some of the satellites of Raju were captured. Assistant-Superintendent Mr Keene, Subedar Krishna Panicker and Sergeant Goodsell distinguished themselves in this action. Nine police muskets, two .303 rifles, 768 rounds for muskets and 162 rounds for rifles were seized. Another seizure of tragic interest was the recovery of Scott Coward's automatic pistol. After this encounter the rebels dispersed and did not regain full cohesion until March 1923. At the beginning of the year 1923, 13 Indian officers, 33 non-commissioned officers, 321 constables and 14 followers of the Malabar Special Police were doing duty in the Rampa country. While reviewing the good work done during the fituri the Government said in March 1923: " The Malabar Special Police have justified the confidence felt in their ability to deal with situation which before their arrival seemed likely to require an appeal for military assistance." In April, 7 Indian officers,20 non-commisioned officers, 226 constables and 7 followers were repatriated from Gudem Hills but another contingent of 50 was despatched in June to the rebel areas. Mr Happel went on leave from April 1923 and Mr John was placed in command of 200 Malabar Special Police, 80 Koraput Reserve and 80 District Reserves to continue the operations. Mr Happel , who later became the Inspector General of Police, said of them: "Their discipline and general behaviour were excellent; They marched admirably, and inspite of frequent attacks of fever and the greatest hardships, there was never any grumbling or shirking. In action they showed splendid dash and a complete disregard for danger. The Indian officers set an excellent example to their men and proved themselves throughly reliable and efficient."

It was at this time that the formation of a striking force designated as the East Coast Special force on the lines of the Malabar Special Police at Vizianagaram was decided upon. Mr Keating, who was a temporary Assistant Superintendent of Police, was in charge of a special force called Pandalur Special Force in the Nilgiris district. This force was sent to Malabar to reinforce the Malabar Special Police in its several posts, while the Commanding Officer Mr Keating was sent to take charge of the East Coast Special Police, which was being formed at that time. The permanent strength of the Force was to be one Assistant Superintendent of Police in charge of 2 companies consisting of 2

Subedars, 5 jemandars, 2 Havildars Major, 8 Havildars, one Havildar-armourer, 10 naiks and 200 constables. Sanction was later given to recruit two more companies. The first, or 'A', company was raised by Mr Hume from around Guntur, Masulipatam and Bangalore and included 25 men from the BelIary Special Force. The second, or 'B', company was recruited by Mr Colebrook from North and South Malabar. The third, or 'C' company was raised by Mr Keating from Vellore, St. Thomas Mount, Madras and Masulipatam. The composition of 'A' & 'C' companies was half Muslims and half Hindus while 'B' company consisted of Nairs, Ezhavas and Christians. All the three were trained by Mr Keating at Vizianagaram and were sent out to the Agencies in parties as each party completed its training which took about 5 weeks. The instructions covered marching , squad drill, ri fle exercises, bayonet-fighting, physical training, musketry, range-firing, extended-order drill, advance guard, rear guard, flank guards, elementary attacks and retirements with blank ammunition, attack-practice with ball ammunition under service conditions and tactical exercises with route marches for the men, revolver course for officers and fire orders and judging distances for officers and non-commissioned officers.

The general programme was to patrol the affected area with the armed forces and arrest the rebels who were expected to return to the vicinity of their villages. However the rebels again collected and formed a gang which was pursued whenever information was recieved upon which it was possible to act. The gang eluded all efforts at capture and it became evident that operations must be conducted on a larger scale and that the intelligence system must be reorganized and developed.

Mr Sweeny was therefore put in command of the operations from 3rd June 1923. He set to work with characteristic energy to reorganize the scheme of operations. The locality was divided into seven areas in each of which a post of armed police was established and to each of which an intelligent staff was attached to work in the area. The commandant of the post was in charge of the area and of the intelligence system.

Telephonic communication was established between Narasapatam, the base of the operations, and 6 of the posts.

The strength of the Malabar Special Police had been reinforced and it had been invigorated by the receipt of fresh companies in replacement of older ones. On the night of 17th September 1923 Mar Kearns, one of the commandants, with a force of Malabar Special Police under Jemadars Narayana Kurup effected the arrest of Gam Mallu Dora, one of the chief lieutenants of Raju. Again ,on the night of 29th September another detachment came upon some rebels in Katira Goddi, attacked and killed one of them.

The East Coast Special Force built up on the traditions of the Malabar Special Police did not lag behind in acts of heroism. On the 25th October 1923 the Police post at Gudem was attacked by Raju and his followers in the absence off the European officers, Messrs Hume and Underwood, The force of 30 under Jemadar Abdul Jaffar Sahib behaved with admirable discipline and in accordance with Camp Standing Orders returned the fire and then charged the enemy who fled. One of the rebels was picked up dead. One Havildar Naik though mortally wounded behaved with heroism by throwing away his rifle bolt, bayonet and bandolier which were thus prevented from falling into the hands of the rebels, who carried off his rifle.

On 1st and 5th of November 1923 parties of the East Coast Special Police under Messrs Hume and Underwood inflicted casualties on the rebels and recovered a .303 rifle, 2 Police

muskets, 5 country guns, 184 rounds of police ammunition and one police sword, scabbard and belt. Thirty per cent of the forces working in the area were incapacitated by the toll taken by malaria. Reinforcements in the nature of detachment of Assam Rifles consisting of 4 British officers, 9 Indian officers and 242 non-commissioned officers and men under Major M.Goodall, M.B.E.,arrived on 20th January 1924. A section of 30th Mule Corps was also stationed at Narasaspatam from the beginning of 1924. The rebels managed to avoid contact with troops. As the drives had been ineffectual, the country was divided into 20 areas and in each area an intelligence officer with an escort to continually patrol it, was posted. Messrs G.S.Bozman, I.C.S.,P.W.Dare,I.F.S., and H.A.H.G.Hicks, I.F.S., were working with the police parties at this time. Mr T.G. Rutherford, I.C.S who had been appointed Special Commissioner for Agency Operations decided to deport influential villagers who were known to have assisted the gang and to intern the relations so the rebels in Narasapatam. When these measures were set on foot, the villagers began to evince better co-operation in this work.

On 4th May Intelligence-Inspector Sriman Upendro Patnaik who was moving with a patrol section of the Malabar Special Police got on the track of the main body of rebels. He followed it up and came upon a party of 50 on 6th May. The rebels opened fire on the police, who returned it. Two rebels were killed while Vegi Raju Satyanarayana Raju commonly known as Aggi Raju, the most important of the rebel leaders next to Sri Rama Raju himself, was captured with a .303 rifle and 12 rounds of ammunition.

Sri Rama Raju had evidently been present on the occasion but escaped. Next morning an East Coast Special Police Party under jemadar Kunju Menon and Sub Inspector Alwar Naidu fell in with him and captured him in an engagement. Sri Rama Raju was shot dead while attempting to escape.

The Inspector General of Police Mr Armitage, wrote in the administration report of 1924:-"The rebellion, as I pointed out last year, has been a severe strain upon the police department which possessed no organization nor resources designed to deal with operations of such magnitude. Many officers, superior and subordinate, carried out their duty with most praiseworthy devotion and suffered severely in health. No officer contributed more to the success of the operations than Mr Sweeny. The Work and conduct of the Malabar Special Police, East Coast Special Police and Koraput Reserve in the field was excellent. It is most regrettable that the health of the first two forces has been seriously impaired by their service on the operations and I fear that it will be long before they completely recover from it." The death roll of Malabar Special Police totalled 2 havildars and 9 constables.

The intelligence work in these operation was under the regiment at Cannanore in 1923 for a directions of Sri P.Kanakaraju Pantulu Garu, Deputy Superintendent of Police. The legal and Judicial part connected with the rebellion such as bringing the rebels to trial on the charge of waging war against the king was in the hands of Mr Ganeswara Rao who after several years became the head of the Crime Branch, C.I.D., Madras.

The thread of the development of the Malabar Special Police can be taken up again. The training of the force in Malabar was carried out under great difficulties. A party of two non-commissioned officers and six men were sent to 3/11th Sikh Regiment at Cannanore in 1923 for a course in visual signalling. For the first time, wireless sets were installed in Malappuram and in the six posts, by the firm of Marconis, one of whose experts examined

the operators and trainees. One Ford Motor Ambulance and three Ford one-ton lorries were added to the equipment of the force. In 1924, thirteen officers attended a course in wireless telegraphy conducted by an engineer, Mr Goodwin of the Marconi Company. Three others completed a course in Morse and 'procedure' under the same instructor. Mar Elliot, District Superintendent of Police, was in charge of the force but the brunt of the work fell on Mr Colebrook. The Pandalur Special Force was abolished and efficient men from it were taken to the Malabar Special Police. the Collector Mr H.R.Pate, I.C.S., writing about the Malabar Special Police in 1926 said, "It is even now not too early to be looking ahead to arrangements which should be made when for any reason Mr Colebrook is no longer available to hold this charge, since it is of the utmost importance to avoid any risk of deterioration in the fabric which he has so largely built up himself. The account, which Mr. Colebrook gives of the mechanical working of the wireless installations, is somewhat disquieting and I think that either a qualified engineer with wireless training should be appointed to be in charge of the installations or arrangements should be made by which such an engineer should inspect and advise on the working of the system at regular intervals. I understand that Government will no longer be entitled to the gratuitous advise of the Marconi Agent." Next year the first Assistant Commandant was designated Adjutant and Assistant Commandant for reasons of discipline. There was some difficulty in getting recruits and the height for the men was reduced from 5'7" to 5'6".

Ill -luck had been dogging the footsteps of the East Coast Special Police. Its Commandant Mr Peterson was shot dead by an assistant armourer who ran amuck killing also the Havildar armourer. Finally he shot himself. The Government ordered a joint enquiry by the District Magistrate, Vizagapatnam and the Inspector General of Police, Madras and as a result of the facts disclosed the Government concluded that the East Coast Special Police could no longer remain a separate unit. So it was disbanded.

The Malabar Special Police enlisted some of the men discharged from the East Coast Special Police. The height for recruitment was further reduced to 5'5" and detachments were called for duty outside Malabar twice during the year, first in connexion with the arrival of the Simon Commission and then during the South Indian Railway strike. Inspection by army officers seconded from the army. Moplahs had been kept out of the force but a departure was made in 1932 for the first time in enlisting 9 Moplahs. The posts were reduced from 6 to 5 in 1936. In 1937 the Nilambur post was also closed thereby bringing down the number of posts to 4. There was a reorganization of strength which provided for 27 Indian officers and 737 petty officers and men.

The Malabar Special Police was allotted a new wave-length for wireless work and this was the first police organization in the Madras State utilizing wireless for operational purposes. An addition of the 10 Indian officers and 318 non-commissioned officers were sanctioned in 1940 and so the total strength rose to 1,092. Officers from the District Armed Reserve began to be trained in the Malabar Special Police in all branches.viz. instructional courses in small arms, physical training, and signalling. Selected officers from the Malabar Special Police were sent to military establishments for training. The war found the Malabar Special Police relieving the military of some of their duties. They garrisoned West Hill and Malappuram military posts. They also guarded vulnerable points in Madras and the Nilgiris. Companies were also detailed on patrol duty to put an end to smuggling of food grains on the Cochin-Coimbatore and Travancore borders. Mysore State sent 2 Inspectors for a short term training of 3 1/2 months. Some Malabar Special Police Officers were also trained in the Army Signal School, Poona, the small Arms School, Saugor, and the Army School of Physical Training, Poona.

The Malabar Special Police was put to the severest test during the war owing to constant movements of detachments throughout the length and breadth of the Madras State in suppressing disturbances arising out of the high-handedness of certain political parties. But yet they continued to perform their duties without demur. The food situation was anything but satisfactory in all the districts, particularly in Malabar, and though the Malabar Special police were following the traditions of the army in their training and nature of work, they were only treated as ordinary citizens in so far as rationing was concerned. Moreover they had rapidly expanded from 4 to 16 companies. The personnel of the 12 companies of the Emergency Additional Force began to be apprehensive of their future on the cessation of war. This fear was fostered and kept alive by the subterranean activities of some of the black sheep who had gained ingress into the force during the period of its phenomenal expansion. The cut in ration and consequent indebtedness in tea-shops to supplement the meagre food fanned the already agitated feelings. Some of the bad hats were discovered and sent out of the force. This gave them an opportunity to get in touch with recalcitrant political elements in the State and obtain the letter's support for redressing the grievances of the men. Further there was general unrest in the Royal Indian Navy, in the Air Force, in the Army and in the Police of Bihar. A spirit of defiance was in the air. The Malabar Special Police fell a victim to this rebellious spirit, because of the ennui caused by their routine duties and lack of facilities for relaxation. These let to what is called the mutiny of the Malabar Special Police. The word mutiny is generally used in relation to the revolt of soldiers against officers. The Malabar Special Police not being eligible to the privileges of the army should not have been branded as mutineers. The strike started on the 16th April 1946 with 'G' company refusing to carry out any duties until their demands for higher pay and belter living conditions were met. It ended on the 24th with the summary dismissal of 946 other ranks. The last of the Soldier -Commandants, Lieut Col Bryon, made his exit during this period and an Indian Police officer took charge of the force again. The strike resulted in the disbandment of the 4 Emergency Additional Force companies.

The silver jubilee year of the Malabar Special Police was marred by this blot on its escutcheon but this defection was fully expiated when they refused to join the Pay Strike of the City-Police constables in 1953 and helped in restoring order when the City-Police men were tending to be violent. But even before that, during the year 1947 when the communists in North Malabar embarked on violence and committed many anti-social acts, the loyalty and integrity of the force was never doubted and four companies were deployed in North Malabar. They performed their duties as ably and sincerely as they did in 1941 when the Kayyoor Murder case, in which a police constable was stoned to death by communists, was under investigation in the inaccessible and mountainous areas of Hosdurg in South Canara district. Probably the Malabar Special Police has suffered by the continuous antagonism of the communists party towards it which is often publicized by mass propaganda of a type which is the forte of the communists to undermine morale. But the Malabar Special Police continues to thrive. Boredom which had hitherto been the bane of the force was banished by the enforcement of a cumulative and varied training programme and by promoting and invigorating .competitive spirit on the playgrounds and in barrack-room life. But the lurking fear of insecurity still continued to dominate the minds of the temporary forces which was further aggravated by the formation of the Special Armed Police units on a permanent basis. Meantime the training of the personnel for increased responsibilities of a military nature was commenced and pioneer training with the object of repairing damaged bridges and culverts was given to the force. Several non-commissioned officers attended Army Schools and Arsenals and were declared qualified. The Police Action in Hyderabad found the Malabar Special Police on the fighting line itself. I t had the unique distinc tion of being the first

police force in the history of India to be included in a military operation order. The Malabar Special Police took the field with the 1st Battalion of the Mysore Infantry and one company of the 1st Gurkhas supported by the 3rd Batta lion of Special Armed Police at Munibad against a host of Razakars ably seconded by Hyderabad State Force Regulars. In the battle Constable Appu Nair sacrificed his life by ab|y stemming the tide of the enemy advance on a post. He was awarded the President's Police Medal posthumously. Three junior officers and three other ranks were also rewarded for their gallant deeds.

Sometimes good fortune does not drip but rains. In the same year the eight temporary companies of the Emergency Additional Force were made permanent in G.O.Ms.4072 Home dated 20th October 1948. The happy event removed the last vestiges of the uncertainty and suspicion from the minds of the rank and file of the force.

A pioneer platoon similar to the Sappers and Miners was sanctioned in 1949 and the administrative control was transferred from the Deputy Inspector General of Police. After the Police Action the Razakars, having had a taste of the organized strength of public opinion, allowed the arms in position to fall into the hands of communists who had a programme for overthrowing the Government. This took the from of armed bands raiding police stations and villages and terrorizing people. Nilamali on the borders of Hyderabad and the former madras States, was selected by them as a base, the help of the Malabar special Police had to be sought again to quell those disturbances its reputation. On the abolition of the deputy Inspector General of Police, Special Armed Police, the control of the Malabar Special Police reverted to the Deputy Inspector General of Police, Western Range again. The welfare work done by the Malabar special Police during floods and other calamities will be narrated in another chapter.

On the eve of the reorganization of State on a linguistic basis, the most significant event in the uninterrupted life of the Malabar Special Police for 32 years, took place: its division into two, one half of 6 companies and half of the headquarters company going over to Kerala and the other half remaining in Madras State. The headquarters of the latter half was shifted to Tiruchirapalli. In 1957 four active companies were formed out of the Tamilian Special Armed police received on repatriation from Andhra Pradesh. One company of the regular Malabar special Police was deputed to Pondicherry and the remaining companies were deputed to the Government of India for service in Assam. The debt due to the detachments of Assam Rifles for help in putting down the Rampa Disturbances, is probably now being repaid by the Malabar Special Police in their service at Assam.

The encomiums paid to the Malabar Special Police by Governors, Executive Councillors, and top-ranking army officer are an index of its efficiency. Lieutenant-General sir Archibald Nye, a former Governor of Madras, reviewing a ceremonial parade was heard to exclaim time and again: "Is this not as good as the Guards?"- the obvious reference being to the British guardsmen, the cream of the British Army. Recently Major-General Mohite found the parade of the Malabar Special Police to be first class. What is more, for several years, the Malabar Special Police monopolized the Presidency Police Sports and secured all the coveted prizes.

Thus the Malabar special Police, whether on the playground or in the battle-field has fully justified its motto "Yudhi Vikrama"- gallant in battle.

The history of the Special Police, is equally interesting, the unsettled conditions in the country following the transfer of power to Indian hands, the intention of some of the political

parties to fish in troubled water and the intransigence of the Razakars on the border of Madras State, were responsible for the formation of the Special Armed Police, the Government Order No. 4112 Home dated 7-11-1947 envisaged the formation of 4 units modelled on the Malabar Special Police to be stationed round about Guntakal, Bezwada, Madras city and Trichirapalli. - the Deputy Inspector General of Police, Railways and C.I.D., was appointed Special Officer in charge of the organization of these units. In consideration of the availability of accommodation, it was decided to raise one unit at Tadepallegudam (West Godavari district) two units (Madras and Tiruchirapalli) at Red Hills, in the Chingleput district, and one at Bellary. the recruitments were made by the district superintendents of Police. In the beginning of the year 1948, two more units were sanctioned and all the six units were placed under a special Officer of the rank of a deputy inspector General of Police.

As already stated the Malabar special Police served as a model for this new unit of the Armed Police, the recruits were trained by instructors drafted from the Malabar Special Police and the district Armed Reserves. Each battalion had six active companies and one headquarters wing. The latter comprised specialized branches of Motor Transport, wireless and Quartermaster's Section, an active company consisted or 4 platoons, each in charge of a Subedar or Subedar Major, four sections constituted a platoon which was commanded by a jamadar. the strength of a platoon was about 38 other ranks. Battalion Commanders were of the rank of district superintendent of Police who were assisted by 3 Assistant commandants for each battalion.

Most of the recruits for the special Armed Police came from the ranks of cultivators and casual labourers, with a sprinkling of educated men among them. Perhaps the real strength of the men lay in their unsophisticated attitude, for in a short time a spirit of camaraderie and espirit de corps pervaded the entire organization. Even the accelerated system of training evolved for them could not be completed as there was a frantic demand for their services all along the borders between Hyderabad and the former madras State. The activities of the Razakars increased in volume and the sudden departure of the paramount power, created a temporary vacuum in the control of native States. It was altogether a trying time for the State and Central Governments.

The fears of the people had to be allayed and so the half -trained Special Armed Police companies were pushed on to the border, by about august, sixteen companies had taken their positions on the boundaries and seven had been stationed in Krishna district. In the many skirmishes with the Razakars and unsocial elements, the unit acquitted themselves very well indeed.

The had the first baptism of fire during the police Action and they acted like veterans in facing an unscrupulous enemy. Their names were mentioned in many despatches for conspicuous work. The police Action exposed Kasim Razvi's bluff but even after the integration of the State, the troubles of the Special Armed Police were not over. The military regime in Hyderabad had to draw heavily on the administrative personnel of the Madras State for running the State machine. The eight Telengana districts were in a state of anarchy. So sixteen compaines of the Special Armed police were quartered in these districts to maintain law and order. Then a new danger, the communist Razakars had been taken charge of by them and, under the colour of an agrarian movement on the Government. From the very beginning it should be apparent to anybody that the movement was doomed to failure. But the Government of India the Government of Madras did not like to embark on extreme measures and were willing to give time to the communists to retrace their steps.

This emboldened them. They organized guerilla parties with their hide-outs in the jungles of Nallamalai Hills. They kept a chain of listening-in posts in urban and suburban areas with links on the hills. They suborned the loyally of the Chenchus and made them act as their spies and, last of all, they used saviours of the poor and the champions of the themselves as the infant special Armed Police was the David forced to take his stand against the Goliath of communist effrontery.

The result was nowhere in doubt it was a long-drawn -out affair. From 1948 to 1952, several Special Armed Police units were bogged in Nallamalai and its surroundings. the unhealthy surroundings and periodical excitement succeeded by boredom were enough to make every suffering with equanimity, some of the officers who took part in this jungle-fighting have given the plan officers who took part in this system of warfare. In 1949 two Gurkha companies of the special armed police were disbanded.

The Special Armed police returned from these operations with a highly enhanced reputation. They had reason to be proud of themselves for the part they had played in

suppressing anti-social elements. But for a war-time organization the prospect of peace was beset with trials and tribulations. In 1952 the post of Deputy Inspector General of Police, special Armed Police, was abolished. Ten companies were stationed at Vizagapatam under the control of the Deputy Inspector General of Police, Northern Range. Seven companies stayed at Red Hills under the Commissioner of Police, while an equal number of companies at Palani were placed under the Deputy Inspector General of Police.Southern Range, on the formation of the Andhra State, the Vizagapatam and Palani battalions were allotted to the Andhra State and the madras State was left with ten companies, this unit did good work during the French-India troubles, when certain Francophiles wanted to retain the colonial rule of the French while the people as a whole wanted to merge the Indian Union, the Special Armed Police stood guard at the borders and prevented incursions of rowdy elements into the frontiers of the Indian Union, as a reprisal.

The barracks in Red Hills were found to be unsuitable, the government were able to acquire the Malayan Emigration Camp Avadi for housing the Force which moved into it in August 1957. It continued to be under the charge of the Commissioner of Police till March when a new Deputy Inspector General of Police was specially posted to look after the training and welfare of the men.

The men have been provided with recreational facilities. There are playgrounds and schools for children. There is an open-air theatre with facilities to screen films. In order to generate enthusiasm for social work in the wives and daughters of policemen and to canalize their leisure hours into profitable channels, a Mathar Sangam has been started which imparts instruction in useful crafts, spinning, knitting, embroidery and tailoring. A happy home makes a happy man.

It is always the aim of the Department to make the men of these armed wings contented and happy. The newly formed Special Armed Police is growing in stature and strength and shows promise of a high and lasting reputation.

(THE TAMIL NADU SPECIAL POLICE MANUAL)

Consequent of the issue of S.O. Ms. No. 1420, Home, Dated 11.5.1968, ordering the renaming ofMalabar Special Police and Madras Special Armed Police of this State as Madras Special Police, actionhas been taken to issue necessary amendment to the service rules of the above two SubordinateServices by introducing an integrated service rules for the Madras Special Armed Police.

2. In G.O. Ms.No. 2823, Home, Dated 20.10.1971, taking into account the renaming of the MadrasState as Tamil Nadu State, renaming of battalions have been done as below.

Old Name New Name

Malabar Special Police I Bn. Tamil Nadu Special Police I Bn.

Special Armed Police I Bn. Tamil Nadu Special Police II Bn.

Malabar Special Police II Bn. Tamil Nadu Special Police III Bn.

Special Armed Police II Bn. Tamil Nadu Special Police IV Bn.

Special Armed Police IV Bn. Tamil Nadu Special Police V Bn.

3) The Malabar Special Police battalions and Special Armed Police battalions are respectivelygoverned by the Malabar Special Police Subordinate Service Rules and the Madras Special ArmedPolice Subordinate Service Rules, These battalions, consequent to their change of names, will begoverned by the integrated Tamil Nadu Special Police Subordinate Service Rules.

4) The Armed Police battalions in addition to the service rules, follow the Malabar Special PoliceStanding Orders, issued by the composite erstwhile Madras State, which contains the regulations ofvarious executive administrative functions of the force.

5) In view of the above this manual is published incorporating the following items and issued forguidance of the Tamil Nadu Special Police battalions.

i) Service rules of Gazetted Officers of the rank of Commandant.

ii) Madras Armed Police Service Rules (Deputy Commandant , Deputy Superintendent of Police).

iii) Standing Orders of Malabar Special Police with suitable modification .

TABLE OF CONTENTS

PART - IService Rules

Chapter Sl. No. Subject Page(I) (2) (3) (4)

Introduction 1Gazetted Officers - Service Rules(i) Commandant 1(ii) Deputy Commandant 2(iii) Deputy Superintendents of Police 2-9

PART -IIStanding Orders

I Gazetted Officers - Duties of1 General 102 Commandant 103 Deputy Commandant - Status of Deputy Commandant 114 Deputy Commandant - Regimental Centre 115 Deputy Superintendant of Police 126 Deputy Superintendant of Police - Headquarters 137 Deputy Superintendant of Police 148 Inspector of Arms 149 Medical Officer 1510 Lady Assistant Medical Officer 16

II Junior Officers - Duties of -11 General 1812 Adjutant Inspector 1813 Inspector - Company Commander 1914 Inspector - Motor Transport Officer 2115 Inspector - Battalion Quarter Master 2216 Sub-Inspector - Armourer 2317 Sub-Inspector - Platoon Commander 2318 Sub-Inspector - Signal Officer 24

III Non-commissioned Officers - Duties of -19 General 2620 A.S.I 2621 Havildar - Armourer 2722 Havildar - Band/Bugle 2723 Havildar - Blacksmith 2724 Havildar - Company Clerk 2825 Havildar - Mechanics - 28

a) Havildar Mechanic - Maintenance 28b) Havildar Mechanic - Running 29c) Havildar Mechanic - Stores 29

26 Havildar - Mess 3027 Havildar Battalion Quarter Master . 3128 Havildar - Company Quarter Master 3129 Havildar - Sanitation 3230 Havildar - Section Commander 3231 Havildar - Signal 3332 Havildar - Web Equipment Repairer 33

II(1) (2) (3) (4)

33 Naik - Band/Bugle 3334 Naik - Drivers/Constable Drivers 3435 Naiks – Section (Second-in-Command ) 3536 Naik - Signal - Administration 35

IV Other - Duties of -37 Lance Naik - General 3638 Lance Naik - Signal 3639 Police Constable - General 3640 Police Constable - Bugler 3741 Police Constable - Carpenter 3742 Police Constable - Clerk 3743 Police Constable - Mochi (Cobbler) 3744 Police Constable - Mess 3845 Police Constable - Sanitation 3846 Police Constable - Stores 3847 Police Constable - Tailor 3848 Radio Supervisor 3849 Radio Technicians 39

V Administration of Company -50 Accounts 4051 Accounts - Maintenance of - General Instructions 4052 Accounts - Auditing of Instructions for 4153 Accounts - Company Fund 4154 Contingent Account 4255 Mess Account 4256 Account s - Pay and Travelling Allowance 4357 (a) Account s - Security Deposit Register 4357 (b) Security Deposit Running Account Register 4358 Service Stamp Account 4459 Allocation of work among Platoon Commanders 4460 Band Buglers 4561 Barrack s 4562 Battalion Routine Orders 4563 Bound s 4664 Canteen 4665 Committee Meeting Procedure 4766 Correspondence 4867 Discipline and Defaulters 4868 Dress Regulations - 49

1. (a) Gazetted Officers 49(b) Junior Officers 50(c) Other Ranks 512. Instructions regarding Wearing of Medals and Ribbons 513. Orders of Wearing Medals 514. Badges - Stars 525. Junior Officer 526. Other Ranks 527. Size of stripes 528. Other Instructions 52

69 Escorts - Arms and Ammunition 5370 Escorts/Treasure 5571 Fatigues 5672 Gambling 56

III(1) (2) (3) (4)

73 Genera l Provident Fund 5674 Holiday s 5775 Jewellery - Wearing of 5776 Leave: 57

a) Earned Leave 57b) Surrender and encashment of Leave 58c) Medical Leave 58d) Casual Leave 58e) Compensatory Holiday 58f) Refused Leave 59g) Reporting Sick while on leave 59h) Consulting a Medical Practitioner for the purpose of obtaining leave 59i) Medical Treatment of Police patients 59j) Medical History Sheets 60k) Ex-gratia allowance for the Leprosy Tuberculosis and Cancer Patients. 601) Leave privileges to Last Grade Govt. Servents 60m) Calculation of Leave Salary to Gazetted Officers 61

77 Married Quarters 6178 Meeting s 6279 Mess 6280 Moves by Rail 6381 Orderlies 6482 Orderly Room 6483 Parades 6584 Petition s (Representations) 6685 Programme of Daily Inspection by Company/Group Commander 6786 Property -

a) Finding of 67b) Loss of 67c) Custody of 67

87 Railway Fare Concessions 6788 Roll Calls 6889 Sick Parades 6990 Services of Barbers and Dhobies 70

a) Details of Equipments for Barbers 70b) Details of Equipments for Dhoby 71c) Washing of clothes 71

91 Sport s and Recreation 7192 Transfers 7393 Visitor s -

1. Barracks 732. Married Quarters 73

VI Alarm s94 Alarms - General 7495 Fir e Alarm Orders 74

I. Title 74II. Applicability 74III. Definitions 74IV. Preliminary Action 75V. Action on hearing Fire Alarm 75VI. Vulnerable Zone 76VII. How to fight the fire in Vulnerable Zones and other areas 76VIII. How to extinguish Fire in Thatched Roofs andSemi-permanent Buildings 77

IV(1) (2) (3) (4)

IX. P.O.L. Fire 78X. Forest Fire 78XI. After Fire-Action 79

96 Fir e Precautions 7997 Mobil e Column Alarm Orders 8298 Post Defence Alarm Orders 8599 Scheme - Instructions for drawing Fire Alarm Schemes 86100 Scheme - Instructions for drawing Post Defence Alarm Scheme 86

VII Guards101 General 88102 Guards - Duties of Duty Non-Commissioned Officer 88103 Guards - Guard Commander 88104 Guards - Orderly Officer 89105 Guards - Mounting Procedure 90106 Guards - Paying compliments - Institutions 91107 Sentries - Duties of 94108 Standing - Guards - Rules 95109 Standing - Instructions for Guards of Honour 95110 Guards - Turning out of Guards - Procedure 96

VIII Motor Transport111 Care and Maintenance of Vehicles 98112 Charge s - for the use of Motor transports 98113 Controlling Officer 98114 Duties of Motor Transport Staff (General) 98115 (a ) General Maintenance and Maintenance Day 100

(b) Maintenance - Care of the Vehicles 100116 Inspection of Vehicles 101117 Maintenance of Vehicles - Teak work

I. a) Daily Maintenance - First Stage 101b) Daily Maintenance - Second Stage 101c) Daily Maintenance - Third Stage 102II. a) Weekly Maintenance Task No. 1 102b) Weekly Maintenance Task No. 2 102c) Weekly Maintenance Task No. 3 102d) Weekly Maintenance Task No. 4 102e) Weekly Maintenance Task No. 5 103f) Weekly Maintenance Task No. 6 103III. Monthly Maintenance 103

118 A . Periodical Maintenance for Lorries 103a) Every 3,200 KMs 103b) Every 9,600 KMs 104c) Every 19,200 KMs 104B. Periodical Maintenance - Jeeps and Pick- upvans -a) Every 3,200 KMs 104b) Every 9,600 KMs 104c) Every 16,000 KMs 104d) Every 19,300 KMs 104

119 Record s - Reports and Returns 105120 Repair s - Financial Powers of Officer 106121 Repair s - Particulars to be furnished 106122 Repair s - Procedure for carrying out of 107123 Scal e of Transport for Special Police Battalion 107124 Spar e parts - Maintenance of Reserve Stock 107

V(1) (2) (3) (4)

125 Standardised Schedule of Tools and Equipments with vehicles -a) For lorries 108b) Tools For Jeeps and Pick-up Vans 108

126 Suppl y of New Vehicle - Particulars to be furnished 109127 Unserviceable Vehicles 109

a) Condemnation and Replacement 109b) Removal of costly equipments 109

128 a ) Petrol/Diesel Pump 109b) Extracts from the Petroleum Rules, 1937 110c) Conditions of License - Installation 112

IX Promotion s129 Genera l 115130 Promotion Tests 115131 Removal from Promotion List 115132 Revision of list of approved candidates for appointment or promotion 115133 Revision of Orders to Selection Grades 116134 Rules for promotion of Police Constable to Lance Naiks 116135 Rules for promotion of Lance Naik to Naiks 116136 Rules for the promotion of Naiks to Havildars 117137 Rules for the promotion of Havildars to Assistant Sub-Inspector 118138 Temporary Promotions 118

X. Record s139 Record s to be maintained in Company Office and Groups 119140 List of Additional Records to be maintained in Transport Group

1) By Transport Officer 1202) By Drivers 1203) By Mechanic Havildar 1214) By Consumer/Petrol/Diesel Pump 121

141 List of Additional Records to be maintained in the Signal Group1) By Signal Officer 1222) By in-charge Operators 1223) By Radio Technician 122

142 List of Additional Records to be maintained by Quarter Master 122143 List of Additional Records to be maintained by

Adjutant Inspector, Headquarters 123144 List of Records to be maintained by Sub-Inspector Armourer 123145 Record s to be maintained for all non-official Funds 124146 Report s and Returns. . 124

XI Regimental Centre147 General 125148 Duties of Inspector in-charge of the Training 126149 Duties of Inspector in-charge of Signal School 126150 Duties of Sub-Inspector Armour in-charge of Central Stores 127151 Sub-Inspector of the Garrison Platoon 127152 Duties of Sub-Inspector Motor Transport Group 127153 Sub-Inspector in-charge of Training 127

XII. Sanitation , Hygiene and Health154 General 128155 Anti-Fly Measures.

a) Prevention 128b) Destructions 128c) Protections 128

156 Hygiene - General 128

VI(1) (2) (3) (4)

157 Hygiene - Personal Hygiene 128158 Inaculation and vaccination 129159 Preventable Diseases -

a) Infective Hepatitis 129b) Intestinal Disease 130c) Malaria 130d) Minor Respiratory Diseases 130e) General Diseases of the skin 131f) Prevention of Veneral Disease 132

160 Sanitation of Barber Shops 132161 Sanitation of Barracks, Tents, etc 133162 Sanitation of Bath Rooms 133163 Sanitation of Canteens 133164 Sanitation of Cook Houses 134165 Sanitation of Dining Halls 135166 Sanitation of Laterines 135167 Sanitation of Laundry 136168 Sanitation of Unit Areas 136169 Scorpion Bite 136170 Snake Bites . 136171 Storage of Rations 137172 Storage of Water and Water Supply 138173 Company Commander - Responsibility of 138

XIII Security174 Security of Documents 140175 Security of Information 140176 Security of Materials 140177 Security of Personnel 140178 Political Meetings and Communications with the Press 141

XIV Signal Branch179 General 142180 General Instructions on Communication 142181 General Instructions on Message writing 142182 Inspection s of Radio Stations -

i) Commandant 143ii) Assistant Commandant 143iii) Signal Officer 143iv) Radio Supervisor 144v) Radio Technicians 144

183 Scale of Expendable Stores 144184 Security of Messages 144185 Sending of Messages - Instructions 144186 Source of Power 144187 Standing Orders for W/T Personnel on detachment duty 145188 Safe Custody of Stores 146189 Summer effects, etc., on Radio Signals 146190 Up-keep of Radio Stores 146191 Us e of Priorities - Instructions 146192 Cryptograph y 147

XV Store s BranchA. Battalion Stores 148

193 Genera l 148194 Account s of Receipts and Issues 148

VII(1) (2) (3) (4)

195 Arm s and Ammunition - Scale of -a) Arms 148b) Ammunition 149

196 Arm s and Ammunition - Safe custody of 150197 Arm s and Ammunition - Loss of Procedure 150198 Recover y of cost of Arms and Ammunition 151199 Clothing 151

a) Clothing - Scale of 151b) Clothing Ledger 151c| Clothing Acquittance Roll 151d) Preparation of Indents 151e) Articles to be given up on transfer 152

200 Collection and Return of Clothing of casualties 152201 Recovery of cost for clothing lost or rendered unserviceable

before the period of wear and tear 153202 Period of wear and tear 153203 Disposal of unserviceable clothing 153204 Cooking Utensils - Repairs and Tinning - Instructions 154205 Cooking Utensils - Scale of 154206 Furniture - Scale of 154207 Government Properties - Distribution Register 155208 Government Properties - Quarterly Return 155209 Stamping of Store Articles - Instructions 155210 Store Days 155211 Tent s – Care and Maintenance 155

a) Storage of Tents 155b) Pitching and striking of Tents 156c) Precautions to be taken during Rainy or Stormy weather

212 Tent s - Period of longevity 156213 Tent s - Repairs and Replacements 157214 Tent s - Scale of -

1. Tents 1572. Non-Textile Component 157

215 Ten t Discipline 157216 Unserviceable Articles - Condemnation and Disposal of 158

B. Company Stores.217 Ammunition Account Register 158218 Armoury Acknowledgement Register 158219 Arm s History Sheet, Maintenance Instruction 159220 Arms Inspection 160221 Bell of Arms Register 160222 Clothing Register 160223 Cycle 161224 Daily Stock Book of Arms and Ammunition 161225 Equipment Register 161226 Government Properties Register 162227 Indent s 162228 List of Articles Returned to Stores 163229 Lamp s 163230 Kit Inspection/ Deficiency Register 164231 Person s Proceeding on Leave - Return of kit and other

Government Property 164232 Person s Reporting Sick-Safe custody of Government Properties 165

VIII

(1) (2) (3) (4)233 Persons Transferred from one Company to another Company -

List of articles to be withdrawn 165234 Quarterly Return of Government Property 166235 Quarterly Return of Government Property - Checking of 166

XVI. Training236 Intensive Training of Active Companies at Battalion Headquarters -

1. Programme of 12 weeks 1672. Refresher Courses 1673. Training in Army Schools 1674. Recruit Training 1685. Other Training 168

237 Intensive Training of Active Companies on Detachment Duty -Programme for 6 weeks 168

XVII Private Fund238 General 169239 Band 169240 Cinema Fund 172241 Club Fund Rules 173242 Rule s Governing the Karagam Troupe and the Karagam Fund

in the Special Police, Avadi 174243 Polish Fund 176

IXPART - IIIAppendices

I Line Hut Register 180II Married Quarters Waiting List 180III Mess Attendance Register . 181IV Daily Ration Issue Register 182V Ration purchase Register 183VI Monthly Messing Return 184VII Agreement Coffee Shop 185VIII Agenda for Meeting 185IX. Committee Meeting Proceedings 186X Minor Punishment / Orderly Room Register 187XI Long Leave Register 187XII Casual / Compensation Leave Register 188XIII Railway Fare Concession Register 188XIV Register of Talent - Coy / Group TSP 189XV Running Cost of Motor vehicles - Working Sheet 190XVI Light Battle Order 191XVII Battle Order 192XVIII Allocation list of Articles of clothing for personnel, Special Police Unit 193XIX Stamping of Store Articles 195XX Cycle Return 196XXI Arms and Equimpment - Scale of 197XXII-A List of Articles in the Kit Lay Out Diagram 198XXII-B Kit Lay out Diagram 199XXIII Kit Deficiency Register 200XXIV Kit Inspection Register 201XXV Clothing Register 202XXVI History Sheet of Cycles, etc 203XXVII Medical Inspection Register 203XXVIII Medical Officers Visiting Book/Sanitary Diary 204XXIX Paludrine Register 204XXX Blood Group Register 205XXXI Register of Special Courses 205XXXII Check Register for receipt of Bills 206XXXIII Accident Register 206XXXIV Check Register of Driving Licences 206XXXV Register of Persons trained in driving 207XXXVI In and out Register for Motor Vehicles 207XXXVII Statement of Petrol/Diesel evoporation 208XXXVIII Stock Register of receipt and issue of Petrol 208XXXIX Movement of Radio Station Register 209XL Tent Hire Charges Register 209XLI Occupation of married Quarters - Statement 210XLII Training Programme for 12 weeks 211XLIII Training Programme for six weeks for active companies on detachment duty 224XLIV Allocation List by Companies 225XLV Allocation of Head Quarter Company 226XLVI Allocation list of Active Company 227XLVII Allocation list of Regimental Centre 228XLVIII Form of application for advance from Battalion Polish Fund 228XLIX Scale of Accessories for Bicycles 229L Scale of Tailors tools and materials 230LI Details of Tools and Materials for Unit Boot and Equipment Repairer 231LII Motor Transport Technical Inspection Report ( By Motor Transport Officer) 234

THE TAMIL NADU SPECIAL POLICE MANUAL 1

TAMIL NADU SPECIAL POLICE MANUALPART I : SERVICE RULES

INTRODUCTION

All Special Police Battalions of the State are under the general control of theInspector-General of Police who is assisted by the Deputy Inspector General of Police, ArmedPolice, Madras in their administration. In addition to all the Special Police Battalions of theState, there is also one Regimental Centre attached to Tamil Nadu Special Police Battalion,under the charge of a Deputy Commandant assisted by one Inspector, four Sub-Inspectors anda few other ranks.

2. A Commandant of the rank of Superintendent of Police is in-charge of each Police Battalion.He is assisted by four Assistant Commandant. An additional staff of one Deputy Commandantand four Assist Commandants will be provided or each Battalion when it moves out on deputationex-State.

3. A Special Police Battalion consists of six active Companies each in-charge of an Inspectorand one Headquarter Company under the charge of a Adjutant Inspector. An active Company asub-divided into three platoons each in-charge of a Sub-Inspector of Platoon Commander. Aplatoon is sub-divided into three sections, each section consisting of one Havildar, one Naik,one Lance Naik and nine constables. The Headquarter Company consists of four groups, namely:-

(i) Training Group directly under the Adjutant Inspector;

(ii) Quarter Master Group under the charge of an Inspector designated as Battalion QuarterMaster;

(iii) Motor Transport Group under the charge of an Inspector called the Motor TransportOfficer; and

(iv) The Signal Group under a Sub-Inspector called the Signal Officer.

4. The Battalion Quarter, Master has the assistance of a Sub-Inspector called the ArmourerSub-Inspector to look after the maintenance and periodical inspection of all arms and ammunitionof the Unit.

Gazetted Officers - Service Rules:

(i) Commandant - The Superintendent of Police from the Indian Police Service or DeputyCommandants of Tamil Nadu Special Police Battalions irrespective of the post held by them atthe time of promotion are appointed as Commandants in the Special Police Battalions. OnlyIndian Police Service Officers are eligible for appointments to the posts of Commandants, TamilNadu Special Police I, IV and V Battalions and only Officers of the State Police are eligible forappointments to the posts of Commandants in Tamil Nadu Special Police II and III BattalionsTheir pay and allowances and service conditions are governed by the rules and regulations ofthe cadre to which they belong.

(ii) In regard to Officers appointed as Commandants from the State Police Service, the rulesare as follows:-

“The rules hereby made shall be deemed to have come into force on the 23rd August 1970.”

Constitution - The posts of Commandants of Tamil Nadu Special Police II and III Battalionsshall constitute a separate category in Class (1) Category (1) of the Tamil Nadu Police Service.

Appointments - Appointment to the posts of Commandant (Non-I.P.S. Cadre) shall bemade by promotion from among the holders of the posts of Deputy Commandants of Tamil NaduSpecial Police Battalions, irrespective of the post held by them at the time of selection. Promotionshall be made on grounds a merit and ability, seniority being considered only where merit andability or approximately equal.

Pay - The scale of pay applicable to the posts now in force in Rs. 900-50-1,300 forNon-I.P.S. Cadre and Rs. 740-40-1,100-50 2-1,250-50-1,300 for I.P.S. Officers.

THE TAMIL NADU SPECIAL POLICE MANUAL2

Exceptions - Rules 5, 7 and 10 of the Special Rules for the Madras Police Service shall notapply to the posts.

(iii) Deputy Commandants.

(i) Constitution - The posts shall constitute a distinct category, viz., Category II in Clause Iof the Tamil Nadu Police Service.

(ii) Appointments - (a) Appointments to the posts shall be made by promotion from amongthe holders of the posts of Deputy Superintendent of Police, category II and category III of clauseII in the Tamil Nadu Police Service in the ratio of 1:3.

(b) Promotion to the post of Deputy Commandant in class I shall be on grounds of merit andability, seniority being considered only where merit and ability are approximately equal.

(iii) Exceptions - Rules 3,4,5,6,7,8 (a) and 8 (b) of the Special Rules for the Tamil NaduPolice Service shall not apply to those posts.

(iv) Pay - (a) Every person appointed to this post up till 27th December 1964 shall be paida monthly salary calculated in the time scale of pay of Rs. 740-40-1,100-50/2-1,250-50-1,300.

(b) Every person appointed to this post from 28th December 1964 shall be paid a monthlysalary calculated in the time scale of the pay of Rs. 800-40-1,000-50-1,250.

(G.O.Ms.No.222, Finance, dated 8th February 1971.)

(iv) Tamil Nadu Police Service Rules (D.S.P. Category III)

AMENDMENTS TO SPECIAL RULES FOR TAMIL NADU ARMED POLICE SERVICE ANDMADRAS POLICE SERVICE.

(G.O.Ms.No.622, Home, dated 3rd March 1966.)

S.R.O. No. A-328 of 1966.

In exercise of the powers conferred by the proviso to Article 309 of the Constitution of Indiaand in supersession of the rules published with Home Department Notification No. 59, dated the26th June 1956 at page 980 of Part I of the Fort St. George Gazette, dated the 11th July 1956, assubsequently amended, the Governor of Madras hereby makes the following amendments to thespecial rules for the Madras Armed Police Service and the Madras Police Service, in section 2-A and22 respectively of Part III-A of the special rules in Volume II of Madras Services Manual, 1954.

The amendments hereby made shall come into force on the 3rd March 1966.

Amendments

In the said special rules -

(1) For section 22 and the rules thereunder the following shall be substituted, namely:-

“Section 22 - The Tamil Nadu Police Service -

(2) In Rules 1,2,3,4,8 and 9, for the words “Assistant Commandant”, the words bracketsand figures “Deputy Superintendent of Police (Category 3)” shall be substituted.

(G.O.Ms.No.2521, Home, dated 21st September 1970.)

(3) In Rules 4,5,6,7 and 11, for the words brackets and figures “Assistant Commandant(Category 3)” wherever they occur, the words brackets and figures “Deputy Superintendent ofPolice (Category 3)” shall be substituted.

(G.O.Ms.No.2521, Home, dated 21st September 1970.)

1. Constitution - The service shall consist of the following classes and categories of officers

Class I - Additional Superintendents of Police.Class II - Deputy Superintendent of Police.

Category (1) - Deputy Superintendents of Police including those posted as Deputy AssistantInspector-General of Police, Office of the Inspector - General of Police, Madras and AssistantCommissioners in the Madras City but excluding those posted as (a) Assistant Commissioner ofPolice, A.R. Madras City (b) Assistant Commissioner of Police, Transport, Madras City, (c) Principal,Police Recruits Schools, Coimbatore, (d) Deputy Superintendent of Police Care Camp and Care

THE TAMIL NADU SPECIAL POLICE MANUAL 3

Home Melapakkam and (e) Deputy Superintendents of Police, Armed Reserves (Madurai,Ramanathapuram and Tiruchirappalli).

Category (2). - Deputy Superintendents of Police posted as (a) Assistant Commissioner ofPolice, Armed Reserve, Madras City, (b) Assistant Commissioner of Police, Transport, MadrasCity, (c) Principal, Police Recruits Schools, Coimbatore, (d) Dy. Superintendent of Police, CareCamp and Home, Melappakkam (e) Deputy Superintendents of Police, Armed Reserves (Madurai,Ramanathapuram and Tiruchirappalli)

Category (3) - Deputy Superintendent of Police (Category 3).

2. Appointment - (1) Appointments to the two clauses shall be made as follows:-

Class Method and Condition

(1) (2)

Class I :Additional Superintendent of Police Promotion from Dy. Supdt. of Police,

Category (1) of class II irrespective of theposts held by them at the time of selection.

Class IIDy. Supdts. of Police including those posted as (a) Direct recruitment or recruitment byDy. Asst. Inspr.-Genl. of Police in the Office of transfer from Inspectors of the T.N.P.the Inspr.-Genl. of Police, Madras Asst. Subordinate Service.Commissioner of Police in the Madras City Police,but excluding those posted as (a) Asst. Commr. of Police, Armed Reserve, Madras City.

(b) Asst. Commissioner of Police, Transport The proportion in which substantiveMadras City (c) Principal, Police Recruits School vacancies shall be filled or reserved to beCoimbatore (d) Dy. Supdt. of Police, Care Camp filled by direct recruitment andand Care Home, Melapakkam and (e) Dy. Supdt. recruitment by transfer shall be 1 : 2of Police, Armed Reserve, Madurai,Ramanathapuram and Thiruchirappalli.

Category (2)

Dy. Supdts. of Police posted as (a) Asst. Commr. Recruitment by transfer from Reserveof Police, Armed Reserve, Madras City Inspectors of the T.N. Police (Subordinate(b) Asst. Commissioner of Police, Transport, service)Madras City, (c) Principal, Police RecruitsSchool Coimbatore (d) Dy. Supdt. of Police CareCamp & and Care Home, Melapakkam, and(e) Dy. Supdt. of Police, Armed Reserves.(Madurai, Ramanathapuram and Tiruchirappalli)

Category (3)

D.S.P.S (Category 3) (a) Direct recruitment or recruitment bytransfer from the Adjutant Insprs, Insprsof the TSP Subordinate Service.

(b) The proportion in which substantivevacancies shall be filled or reserved to befilled by direct recruitment andrecruitment by transfer shall be 1:2

(ii) Promotion to the posts of Additional Superintendents of Police in Class 1 shall be ongrounds of merit and ability seniority being considered only where merit and ability areapproximately equal.

3. Reservation of appointments - The rule of reservation of appointments (General Rule22) shall apply to the appointment of Deputy Superintendents of Police by direct recruitment.

THE TAMIL NADU SPECIAL POLICE MANUAL4

4. Qualifications - (A) No person shall be eligible for appointment as a DeputySuperintendent of Police by direct recruitment unless he -

(i) has completed the age of 21 years and has not completed the age of 24 years on the firstday of July of the year in which the selection is made:

Provided that in the case of a member of the Scheduled Castes, Scheduled Tribes or BackwardClasses the upper age limit shall be 30 years.

(ii) holds the B.A. or B.Sc. degree of any University or institution recognized by the UniversityGrants Commission for the purpose of its grants;

(iii) is not less than 165 centimeters in height;

(iv) is not less than 86 centimeters round the chest on full inspiration and has a chestexpansion of not less than 5 centimeters on full inspiration; and

(v) satisfies a Medical Board in Madras as to his physique fitness and capacity for active outdoor work and is certified by the Superintendent of the Government Ophthalmic Hospital Madrasthat his vision comes upto the requirements specified below without the use of contact classes.

A contact glass or lens is defined as a glass shall the concavity of which is in contact withthe globe of the eye, a layer or liquid being interposted between the lens and the cornea. Themeaning of the word ‘glasses’ whenever used below is to be interpreted as not covering contactglasses.

(a) The examination for determining the acuteness of vision includes two tests, one fordistant, the other for rear vision. Shellen’s test types will be used for the test for distant visionwithout glasses at a distance of 609-6 centemetres and for the test for near vision withoutglasses, at any distance selected by the candidated. The standards of the minimum acutenessof vision which will be used for guidance in the examination of a candidated are as follows:-

STANDARD I

Right eye Left eye

Distant vision V-6/6 V - 6/6Near vision Read 0.6 Reads 0.6

STANDARD IIBetter eye Worse eye

Distant Vision V 6/6 V, without glasses not below 6/60; and aftercorrection with glasses not below 6/24 withglasses.

Near vision Read 0.6 Reads 1

STANDARD IIIBetter eye Worse eye

Distant vision V, without glasses not V, without glasses, not below 6/24 andbelow 6-26; and after correction with after correction with glasses not below 6/12glasses not below 6/6

Near vision Reads 0.8 Read 1(b) Each eye must have a full field of vision as tested by hand movements.(c) Squint or any morbid conditions of the eyes or of the lides of either eye liable to the risk

of aggravation or recurrence will cause the rejection of the candidate.(d) Each eye will be examined separately and the lids must be kept wide open during the test.(e) Inability to distinguish the principal colours will not be regarded as a cause for rejection

but the fact will be noted in the proceedings and the candidated will be informed.(f) The degree of acuteness of vision of all candidates for appointment will be entered in the

proceedings in the following manner:-V.R. ; with glasses .. ; ReadsV.R. ; with glasses .. ; Reads

THE TAMIL NADU SPECIAL POLICE MANUAL 5

(B) No Inspector of Police shall except in very special cases, be eligible for appointment asDeputy Superintendent of Police (Category - 1) by recruitment by transfer unless he has completedfive years of service in the rank of Inspector, officiating or permanent, and has not exceeded the ageof 52 years on the first day of July, of the year in which the selection for appointment is made.

(C) No Adjutant Inspector or Inspector shall except in very special circumstances, be eligiblefor appointment as Deputy Superintendent of Police (Category 3) by recruitment by transferunless -

(i) He has completed 5 year of service in that category officiating or permanent;(ii) he is the holder of a S.S.L.C. eligible for college course of study; and(iii) he has not exceeded the age of 52 years on the fire day of July of the year in which the

selection for appointment is made.(5) Probation - (a) Every person appointed to a class shall from the date on which he joins

duty, be on probation for a total period of two years on duty within a continuous period of threeyears.

(b) The authority competent to declare the satisfactory completion of probation in respect ofDeputy Superintendent of Police categories (1), (2) and (3) shall be the Inspector - General ofPolice provided no relaxation of rule is involved.

6. Tests - (a) A person appointed to the service by direct recruitment shall pass at or beforethe fifth half yearly examination held after his appointment an examination in-

MarksMaximum Minimum

(1) (2) (3)

A. The Indian Penal Code and Special and Local CriminalLaws including the Police Act 120

96The Code of Criminal Procedure 120

B The Indian Evidence Act 100 40

C Glaister’s Medical Jurisprudence and Toxicology, sixth edition 100 40

D (i) Police Departmental Orders 100 60

(ii) Scientific Aids to Investigation 100 40

E First-Class Language Test Lower standard in Tamil in thecase of those who have not studied Tamil in the HighSchool course -

(a) Reading and explaining manuscripts of plain handwriting 75 52½ in the language

(b) Dictation 50 35

(c) Taking down in Tamil a statement from a complainant 50 35or petitioner and reading it over to him

(d) Conversation for 10 or 15 minutes each with at least three 125 87.5persons, e.g., a ryot, a police constable and a shopkeeper, onsubjects essentially different

F First-Class Language Test, Higher Stand in Tamil in thecase if these have not studied Tamil in the High School Course -

(a) Reading and explaining manuscript in the language 125 87.5

(b) Dictating a short order in the language 75 52.5

(c) Taking down in Tamil a statement from a complainant orpetitioner, reading it over to him and questioning him thereon 75 52.5

(d) Conversation with fluency in polite and grammatical 175 122.5language with a police constable and two or more villagers for10 or 15 minutes such on subjects essentially different

Note : The newspapers prescribed for First-Class Language Test, Higher standard in Tamil are Swadesamitran and Dinamani.

THE TAMIL NADU SPECIAL POLICE MANUAL6

For tests A, B and C the paper will be set by the Deputy Inspector -General of Police or theInspector-General of Police. For tests D (i) and (ii) the papers will be set by the Deputy Inspector-General of Police, C.I.D., Madras. The syllabus for tests A to D is described in Annexure IV to theTamil Nadu Police Standing Orders, Volume 1. The examination for Test E will be the same asthat prescribed for the First-Class Language Test, Lower Standard and that for Test F will be thesame as prescribed for the First Class Language Test, Higher Standard. The language testsaforesaid are described in Chapter III of the Indian Civil Service Manual.

The examinations are conducted by the Tamil Nadu Public Service Commission half yearlyin January and July.

(b) The State Government may in exceptional circumstances, exempt any such person frompassing the examination in any or all of the above said subjects prescribed for him such furtherperiod as they may deem appropriate for passing the examination in all or any of the above saidsubject:-

(i) Provided that the Inspector-General of Police shall be competent to grant extension oftime once to pass the prescribed tests for Deputy Superintendents of Police, category (1):

(ii) Provided further that in the case of Deputy Superintendent of Police, Category (3) theInspector-General of Police shall be the authority competent to grant such further period as hemay deem fit for passing the examination all or any of the above subjects.

(c) Notwithstanding anything contained in the general rules subject to the exceptions specifiedin sub-rule (d)-

(i) no person shall be eligible for increments in his time-scale of pay or for appointment asa full member of the service unless and until he has passed the examination in all the subjectsspecified in sub-rule (a);

(ii) if any such person has satisfactorily completed the prescribed period of probation andhas passed the examination in all the said subjects at or before the fifth half yearly examinationheld after his appointment he shall count his service for increments and be deemed to havebecome a full member of the service on and from the date on which he completed the period ofprobation or passed the said examination whichever is later; and

(iii) if any person fails to pass the examination in any of the said subjects as required bysub-rule (a) shall by order, be discharged from the service.

(d) If such person has under sub-rule (b) been exempted from passing the examination allor any of the said subjects or allowed a further period or periods for passing the said examination,he shall be appointed as a full member and shall count his service for increment on and fromsuch date as may be determined by the State Government, but such date shall not be earlierthan the date of the fifth half yearly examination held after his appointment to the service.

7. Training - (i) A probationer recruited direct as Deputy Superintendent of Police, Category(1) shall, during the prescribed period of probation undergo-

(a) a course of training in the Police Training College at Vellore for a period of not less thanone year; and

(b) a course of practical training under a Superintendent of Police thereafter.

These periods of training shall count for increments in the time-scale of pay applicable tomembers of the service.

(ii) A probationer recruited direct as Deputy Superintendent of Police, category (3) shall,during the prescribed period of probation undergo.

(a) a course of training in the Police Training College at Vellore for a period of not less thansix months;

(b) a course of training in the Tamil Nadu Special Police for a period of not less than sixmonths; and

(c) a course of practical training for not less than six months under a Superintendent ofPolice thereafter.

THE TAMIL NADU SPECIAL POLICE MANUAL 7

These periods of training shall not count for increments in the time-scale of pay applicableto members of the service.

(iii) (a) The pay of probationer recruited direct as Deputy Superintendent of Police shall be-

(i) Rs. 225 a month while he is undergoing training in the Police Training College, Vellore; and

(ii) Rs. 225 a month while he is undergoing practical training under a Supdt. of Police.

(b) the pay of a probationer recruited direct as Deputy Superintendent of Police (Category 3)shall be-

(1) Rs. 225 a month while he is undergoing training in the Police Training College, Velloreand in Tamil Nadu Special Police; and

(2) Rs. 325 a month while he is undergoing training and training under a Supdt. of Police.

(iv) A probationer recruited direct shall during the period of training in the Police TrainingCollege, Vellore, occupy the Police mess attached to the college.

(v) A Reserve Inspector selected for appointment as Deputy Superintendent of Police, Category(2) by transfer shall undergo-

(a) A course of training in the Police Training College Vellore for a period of not less than sixmonths; and

(b) a course of practical training for a period of not less than six months under aSuperintendent of Police thereafter.

(vi) An Adjutant Inspector or Inspector selected for appointment as Deputy Superintendentof Police, Category (3) by transfer shall undergo-

(a) A course of training in the Police Training College, Vellore, for a period of not less thansix months; and

(b) A course of practical training for a period of not less than six months under aSuperintendent of Police thereafter.

The pay of a Reserve Inspector or Inspector or Inspector (Adjutant) during the period oftraining mentioned in sub-rules (v) and (vi) above shall be the amount which he would havedrawn but for his training.

8. Grant for uniform - (a) A member of the service shall, on first appointment to the servicebe given a free grant of Rs. 600 towards the cost of uniform:

Provided that-

(i) this grant shall not be drawn except under the sanction of the Inspector General ofPolice, who shall before according the sanction, satisfy himself in each case, that the grant isnecessary;

(ii) this grant shall be utilised solely for the purpose for which it is made; and

(iii) no member who is appointed to the service by transfer shall be entitled to this grantuntil he is declared to have satisfactorily completed the period of probation prescribed in rule 5.

Note :- The initial grant of Rs. 600 towards the cost of uniform is subject to review bienniallyto find out whether it should be continued or modified having regard to the trend of prices ofclothing and even earlier, if there is a general substantial fall in prices.

(a) A member whose probation is terminated or who has not utilised the grant made undersub-rule (b) solely for the purpose for which it was made may be required by the State Governmentto refund the grant or such portion of the grant made under the said sub-rule as the StateGovernment may determine.

If within three years of his first appointment to the service any member resigns the serviceor is dismissed or removed there from or retires from service on medical invalidation, he shallrefund such portion of the grant made to him under sub-rule (a) as the State Government maydetermine.

(b) Members of the service shall be given a free grant of Rs. 200 each at intervals of fiveyears towards renewal of their uniforms. The first renewal grant to Deputy Superintendent ofPolice recruited by transfer from the Madras Police Subordinate Service and Deputy

THE TAMIL NADU SPECIAL POLICE MANUAL8

Superintendent of Police (Category 3) recruited by transfer from the Tamil Nadu SpecialPolice Subordinate Service shall be given on the expiry of a period of five years of total gazettedservice including the period of probation prescribed in the rule 5. The grant shall not howeverbe paid to a member of the service, if it becomes payable to him within a period of two yearspreceeding the date on which he is due to retire.

In the case of Deputy Superintendent of Police who have completed more than five years onthe 20th April 1955, from the date of their initial uniform grant (including the period of probationin the case of officers promoted from the Tamil Nadu Police Subordinate Service) the officershould be paid proportionately higher renewal grants on the 20th April 1955, according to thelength of such period in excess of five years. Subsequent renewal grants in the case of suchofficers would accrue every five years after the 20th April 1955:

Provided that in the case of Deputy Superintendent of Police who were sanctioned a renewalgrant of Rs. 400 under the old rules and who have completed more than ten years on the 20thApril 1955, from the date of their previous renewal grant, the officers should be paidproportionately higher renewal grant on the 20th April 1955 according to the length of suchperiod in excess of ten years. Subsequent renewal grants in the case of such officers wouldaccrue every five years after the 20th April 1955:

Provided further that a Deputy Superintendent of Police, Category (3) appointed by directrecruitment after 10th September 1958 shall have completed four years of service in that categorybefore consideration for transfer as Deputy Superintendent of Police, Category (1), under this rule.

(c) No Deputy Superintendent of Police, Category (2) or Deputy Superintendent of Police,Category (3) shall be posted or transferred as Deputy Superintendent of Police, Category (1)under this rule unless he (i) holds the B.A. or B.Sc. degree and (ii) is below 48 years of age.

(d) Every Deputy Superintendent of Police, Category (2) or Deputy Superintendent of Police,Category (3) posted or transferred as Deputy Superintendent of Police, Category (1) under thisrule shall be in-charge of a Police Sub-Division for a period of not less than one year and aftersatisfactory completion of this charge he shall be confirmed in category (1) in the next availablevacancy.

(e) The selection of suitable officers belonging to categories (2) and (3) under Class II forbeing posted or transferred under this rule shall be made by Government.

(G.O. Ms. No. 2521, Home, dated 21st September 1970).

9. Postings and transfers - (a) All postings and transfers from one place to another ofDeputy Superintendents of Police Shall be ordered by the Inspector-General of Police subject tothe condition that such transfers and postings of Deputy Superintendents of Police as AssistantCommissioners of Police in the Madras City Police shall be ordered in consultation with theCommissioner of Police.

(b) Transfer of Assistant Commissioners of Police from one sub-division to another in theCity of Madras shall be made by the Commissioner of Police.

(c) All other postings and transfers, including transfers from one category to another inClass II of the members of the service shall be made by the State Government.

10. Conditions for transfer of members of the service from categories (2) and (3) to category(1) under Class II:

(a) No Deputy Superintendent of Police, Category (2) shall except in every special cases, beposted or transferred as Deputy Superintendent of Police, Category (1), unless he (i) possessesgood record of service, (ii) has completed the prescribed period of probation as DeputySuperintendents of Police, Category (2), (iii) has undergone a course of training of the PoliceTraining College, Vellore for six months and a course of practical training for six months undera Superintendent of Police and (iv) has passed the tests in the subjects mentioned in rule 6(a).

(b) No Deputy Superintendents of Police, Category (3), shall except in very special cases, beposted or transferred as Deputy Superintendent of Police, Category (1), unless he (i) possessesgood record of service, (ii) has completed the prescribed period of probation as Deputy Superintendentof Police, Category (3) and (iii) has passed the tests in the subjects mentioned in rule 6 (a).

THE TAMIL NADU SPECIAL POLICE MANUAL 9

Provided that a Deputy Superintendent of Police, Category (3) appointed by direct recruitmentshall have undergone a course of training prescribed in rule 7 and a Deputy Superintendent ofPolice, Category (3), appointed by transfer from the category of Adjutant Inspector and Inspectorof the Tamil Nadu Special Police Subordinate Service shall have undergone a undergone courseof training in the Police Training College, Vellore for six months and a course of practical trainingunder a Superintendent of Police for six months, before consideration for transfer as DeputySuperintendent of Police, Category (1), under this rule.

11. Inter-se-seniority - The inter-se-seniority of Deputy Superintendent of Police, category(2) and category (3) transferred or posted as Deputy Superintendent of Police, Category (1) inaccordance with rule 10 shall be fixed with reference to the dates of their regular appointment togazetted posts.

(G.O. Ms. No. 2521, Home, dated 21st September 1970)

12. Pay during training - While under training in the Police Training College, Vellore andin District Deputy Superintendent of Police, Category (2) and Category (3) (i.e., the existingdirect recruits and promotees regularly appointed to the service), shall draw the pay that waslast drawn by them as Deputy Superintendents of Police Category (2) or Category (3) as the casemay be.

II. Section 2-A and the rules thereunder shall be omitted.

ELIGIBILITY FOR INDIAN POLICE SERVICE

(G.O. Ms. No. 2121, Home Department, dated 25th August 1969 communicated with ChiefOffice Endorsement Rc. No. 6199|GA-1|69, dated 18th November 1969).

The Government have also decided that the Officers of Armed Police Battalions and DeputySuperintendents of Police (Category 2) may be made eligible for consideration for appointmentto Indian Police Service subject to the following condition:-

The they have completed a minimum period of one year in-charge of a sub-division.

For this purpose, Officers of Armed Police Battalions and Deputy Superintendents of Police(Category 2) who are graduates with exceptional record of service and are below 48 years will betransferred and posted as Deputy Superintendents of Police (Category 1) in-charge of asub-division the selection being made by a specially constituted committee. The inter-seniorityof such Officers transferred as Deputy Superintendents of Police (Category 1) shall be fixed withreference to their date of regular appointment to Gazetted Posts.

THE TAMIL NADU SPECIAL POLICE MANUAL10

P A R T - II

STANDING ORDERS

CHAPTER IGAZETTED OFFICERS - DUTIES OF

1. General - Gazetted Officers must be an example to their subordinates at all times.A smart and clean turn out both off and on parade is expected of all Gazetted Officer. Theymust acquaint themselves closely with the character, troubles, customs and problems of theirsubordinates, know them thoroughly both on and off parade, and in their dealings with themcombine sympathy and patience with firmness.

All officers must be thorough in their knowledge of all branches of drill. They should havethe capacity to take command of a company, platoon or squad at any moment, so as to interveneand give instructions when necessary during parades. All officers should take company drill atleast once a week. Apart from improving their self confidence, it will set the tone to drill standardsand make Inspectors, Sub-Inspectors and Non-Commissioned Officers alert. (D.I.G./R.A.P.Memo. C.No. 306/Camp/65, dated 3rd August 1965)

2. Commandant - (a) The Commandant of the Battalion concerned is the senior mostofficer of his Battalion in the Tamil Nadu Special Police and is responsible for the internaladministration, economy, efficiency, discipline, training and well being of all officers and men inthe force.

(b)He is responsible for all Non-Gazetted permanent and officiating rank promotions exceptfor promotion to the rank of Adjutant Inspector, Inspectors, Sub-Inspectors and AssistantSub-Inspectors.

(c) He is responsible for the Top Secret, Secret and Confidential correspondence and allcorrespondence with the higher authorities will normally pass through and be signed by him.

(d)He will exercise the powers delegated to him in the amendment to the Tamil Nadu PoliceOffice Manual Communicated in G.O. Ms. No. 1028, Finance, dated 24th August 1965 and carryout his duties and functions with the assistance of various Officers under his command.

(e) When a Deputy Commandant is posted to the Battalion the following will be theresponsibilities and functions of the Commandant:-

(1)Enlistment

(2)Promotions up to Assistant Sub-Inspector.

(3)Transfer of Junior Officers (within the Unit)

(4)Passing of T.A. Bills of Junior Officers and Gazetted Officers including (Unit) Medical Officer.

(5) Inspection of companies and groups 50 per cent once a year.

(6)Grant of leave to Junior Officers and office Staff.

(7)Ordering of supplies and entering into contracts.

(8)Rewards up to Rs. 150 up to Junior Officers in any one set of circumstances.

(9)Sanction of House Rent.

(10) Renting of accommodation.

(11) Repairs of buildings.

(12) Placing orders on rate contract.

(13) Sanction of estimates on petty constructions and repairs.

(14) Grant of increments to Sub-Inspectors and above.

(15) Sanction of pensions.

(16) Disposal of G.P.F. advance applications.

(17) Checking of balance sheets of all cash books.

THE TAMIL NADU SPECIAL POLICE MANUAL 11

(18) Sanction of Medical Reimbursement Bills.

(19) Punishments as indicated in Discipline and Appear rules.

(20) Repairs of tents.

(21) Security and Welfare of the Battalion.

(22) Over all control over the welfare units in the Battalion.

(23) Functions as Chairman of District Committee of the Tamil Nadu Police BenevolentFund in the Battalion.

(G.O. Ms. No. 2383, Home, dated 6th July 1905)

3. Deputy Commandant - Status of Deputy Commandant - (i) The status of the DeputyCommandant is similar to that of the Additional Superintendent of Police, except that he hasbeen delegated with some powers noted in the Government Order Ms.No. 2383, Home, dated 6th

July 1965-with a view to relieve the work of the Commandant, in the Special Police Battalions.He is subordinate to the Commandant and his reports, tour programmes, etc., should be routedthrough the Commandant (Chief Office Memorandum R.Dis No. 15349/SAP-3/66, dated 4th

May 1966).

(ii) The following will be the work and functions of the Deputy Commandant in a SpecialPolice Battalion:-

(1)Transfer of Non-Commissioned Officers and other ranks between companies.

(2)Drawing of pay bills and contingent bills.

(3)Passing of T.A. Bills of Office Staff and other ranks.

(4)Auditing of T.A., contingent, supplemental and other bills.

(5)Condemnation of store articles limited to Rs. 50.

(6)Passing of indents of store branch.

(7)Checking of Battalion Office cash books and other accounts in the Battalion Office.

(8)Checking of store periodically (once a quarter)

(9)Grant of leave to other ranks.

(10) Inspection of companies and groups 50 per cent once a year.

(11) Grant of rewards upto Rs. 5 to each individual up to Junior Officers not exceeding Rs 25 in any one set of circumstances.

(12) Repairs of rifles up to Rs. 10

(13) Repairs of M.T. up to Rs. 150 and purchase of spare parts.

(14) Office expenses up to Rs. 50.

(15) Furniture up to Rs. 100.

(16) Sanction of electric charges and lighting and passing of telephone bills.

(17) Purchase and repairs of cooking vessels up to Rs. 100.

(18) Training and courses.

(19) Range firing.

(20) Audit report of companies.

(21) Punishments as indicated in Discipline and Appear rules.

(22) parade statements.

(23) Petition enquiry

(24) General Supervision over the Battalion Office Staff Stores, Motor Transport etc.

(25) Appointment and discharge of menials

(26) Running of canteen, administration of cinema fund and other funds, if any.

(G.O. Ms. No. 2383, Home, dated 6th July 1965)

4. Deputy Commandant - Regimental Centre - (1) The Deputy Commandant, RegimentalCentre will be in immediate charge of the training of :

THE TAMIL NADU SPECIAL POLICE MANUAL12

(a) Directly recruited Deputy Superintendents of Police (Category 3)

(b)Directly recruited Sub-Inspectors of the Special Police.

(c) Reserve Sub-Inspectors and Reserved Armed Sub-Inspectors of the City and DistrictArmed Reserve.

(d)Recruit Constables of the Special Police.

(e) Signal Training.

(f) M.T. Training

(g) Bugle (Band) Training.

(h)Special Cadre classes in weapon training physical training, and refresher classes fornon-commissioned officers including District Armed Reserves, Head Constables.

(i) pre-course training, etc., of persons nominated for Training in Army Schools, etc.

(j) Rebrowning Centre.

(2) The following are his personal responsibilities:-

(i) He is responsible for the preparation of training programme

(ii) He shall attend parades and range firings regularly and supervise the work of theinstructors.

(iii) He shall hold orderly rooms at fixed time of each working day.

(iv) He shall inspect periodically the barracks, mess of recruits and Cadet Officers.

(v) He shall get to know as far as practicable every cadet in his charge and maintain apersonal record for each.

(vi) He shall take a close interest in the work of drill instructors and ensure that no harsh orbullying methods are adopted by the instructors.

(vii) He shall also ensure that all cadets are aware of the orders and give warnings in writingto those who fall short of these requirements and promptly report to the Deputy Inspector-General of Police, Railways and Armed Police, Madras through the Commandant - whenevernecessary.

(viii) He will conduct periodical and final test for the cadets and submit reports to theCommandants.

(ix) He shall interest himself in the games and recreation of the cadets and recruits andthereby get to know those committed to his charge closely.

(x) He will audit the accounts of the Regimental Centre, once a month and conduct periodicalinspections of the various branches as per Standing Orders of the Special Police and submit isreport to the Commandant.

(xi) He will attend to all other items of work relating to the Regimental Centre under thedirect control of the Commandant.

(xii) He will exercise the powers specified in G.O. Ms. No. 2383, Home dated 6th July 1965 sofar as they relate to the Regimental Centre.

(xiii) He will supervise the work and functions of the Rebrowning Centre.

5. Deputy Superintendent of Police (Category 3) - The Deputy Superintendent of Police(Category 3) are responsible to the Commandant for the proper administration, training, disciplineand efficiency of the Company or Companies to which they are orders to be incharge by theCommandant. The following will be the works and functions of the Deputy Superintendent ofPolice (Category 3):-

1. Audit all the accounts of the Company once a month and send the audit reports to theCommandant before 10th of every month.

2. Will sanction leave to Constables and Lance Naiks, to specified period, if authorized bythe Commandant.

3. Punishments as indicated in Discipline and Appeal Rule.

4. Inspect the Companies under their charge once in every six months and send the

THE TAMIL NADU SPECIAL POLICE MANUAL 13

inspection reports to the Deputy Inspector General of Police, Railways and Armed Police, Madrasthrough the Commandant.

5. Conduct Orderly Rooms atleast once a week, to enquire into representation and reports.

6. Hold Kit Inspection and Alarm practices during their half yearly inspection of Companiesand also at other times by surprise.

7. They will take lively interest in sports and welfare activities of the Companies under theircharge.

8. They will conduct annual range practices for the Companies.

9. They will have frequent tests and surprise checks of -

(i) Guards, Barracks at night preferably post night.

(ii) Cash Books of Companies under them.

(iii) Quality of food supplied, cleanliness of kitchen dining halls and ration stores.

(iv) Sanitation in lines, lavatories, bath rooms.

(v) Maintenance of vehicles.

(vi) Arms and Ammunition.

(vii) Company stores and Company Mess.

(viii) Various aspects of Company administration.

10. They will inspect the seats in Battalion Office when ordered by the Commandant.

11. Deputy Superintendent of Police (Category 3) will take atleast one guard mountingparade during their inspection.

6. Deputy Superintendent of Police (Category 3) Head quarters - The DeputySuperintendent of Police (Category 3) Headquarters is responsible to the Commandant for theproper administration, training, discipline and efficiency of the Headquarters Companycomprising of -

(a) Adjudant Inspector Group;

(b)Motor Transport Group;

(c) Signal Group; and

(d)Quarter Master Group.

The following will be his works and functions:

1. Audit all accounts of the Groups once a month and send the audit reports to theCommandant before 10th of every month.

2. Will sanction leave to Constables and Lance Naiks of Headquarters Company to a specifiedperiod if authorized by the Commandant.

3. Punishments as indicated in Discipline and Appeal Rules.

4. Inspect the Groups once in every six months and send the inspection reports to DeputyInspector General of Police, Railways and Armed Police, Madras through the Commandant.

5. Conduct Orderly Room at least once a week to enquire into representation and reports.

6. Hold Kit Inspections and Alarms during his half-yearly inspection of groups and also atother times by surprise.

7. Will conduct annual range firing practice for Headquarters Company.

8. Audit the account of Battalion Polish Fund, Officer’s Club fund and other non-officialfunds once a month and send the audit reports to the Commandant before 10th of every month.

9. Will supervise the functioning of the Radio workshop and staff.

10. Will supervise the functioning of the welfare organizations of the Unit.

11. Will assist the Commandant in recruitment and training.

12. Maintenance of recommendation and building.

13. He is responsible for planning, organizing and running of all cadre courses in the unit.

THE TAMIL NADU SPECIAL POLICE MANUAL14

14. Will be responsible for conducting periodical promotion tests for various ranks.

15. Will conduct frequent tests and surprise checks as indicated in item 9 of the work andfunctions of Assistant Commandants in Standing Order No. 5.

16. He will be responsible for arranging all organized move of companies or contingentsfrom Head Quarters to detachments and vice versa or from one detachments to the other.

17. He will be responsible for conducting surprise test check of stock held under hisadministrative control at least once quarters, i.e.

1) Quarter Master Stores.

2) Motor Transport Stores.

3) Signal Stores.

18. He will assist the Commandant in all matters relating to the security of the Camp.

19. Deputy Superintendent of Police (Category 3), Head Quarters in Armed PoliceBattalions - Special Pay Rs. 75.

(G.O. Ms. No. 222, Finance, dated 3-2-1971)

7. Deputy Superintendent of Police (Category 3) - The Commandant will allocate theduties of Deputy Superintendent of Police, (Category 3) Headquarter has defined in StandingOrder No. between the Deputy Superintendent of Police (Category 3), Adjutant I must and QuarterMaster when the additional posts are conditioned for the Battalion.

8. Inspector of Arms - General - 1. The inspection of arms of the Police and Jail Departmentsof this State hitherto, arranged by the Defence Department has now been taken over by theState Government.

2. The Government accordingly sanctioned a temporary post of Inspector of Arms of therank of Deputy Superintendent of Police (Category 3) for this purpose in G.O. Ms. No. 1197,Home, dated 25th April 1967.

3. The Inspector of Arms Will be attached to the Office of the Deputy Inspector-General ofPolice, Railways and Armed Police, Madras and he will be under the direct supervisory control ofthe Deputy Inspector-General of Police, Railways and Armed Police.

Duties -

1. The Inspector of Arms will inspect the arms, belonging to the Police including Home Guards,Jail and Forest Departments of the State. A third of the holdings will be inspected every year.

2. He will put up proposals for the condemnation of arms which are found unfit forfurther use.

3. He will report whether the arms are maintained according to scale prescribed from timeto time in the above Department.

4. He will suggest alterations and modifications for the weapons in consonance with thechanges effected by the Army.

5. He will report whether Tools and components required for inspection purposes aremaintained by the units and will also verify the tools and components and spares and advisethe use of latest tools in all units wherever found necessary.

6. He will inspect the Rebrowning centers of the State Police once a year and send hisreport on the work carried out and on their standard of efficiency to the Inspector-General ofPolice, Tamil Nadu through the Deputy Inspector-General of Police, Railways and Armed Police.

7. He will issue instructions to all concerned regarding maintenance of arms andcommunicate the amendments received from the Army Headquarters about repairs, maintenanceand modification of weapons, etc.

8. He will maintain a Base workshop at his Headquarters to carry out research, repairsand modifications if circumstances permit.

9. He will conduct periodic tests and examinations for the armourers in the Districts andSpecial Police Units to assess their suitability and also recommend Armourers for further training.

THE TAMIL NADU SPECIAL POLICE MANUAL 15

10. He will from time to time draw up his tour programmes and submit them to DeputyInspector-General of Police Railways and Armed Police, Madras for approval. On approval itshould be communicated to the Units|Districts concerned.

11. Arms of Units on deputation should be inspected by him only after the approval of theState Government.

12. During the inspection of arms of various Department he will be assisted by a Sub-Inspector/Havildar Armourer of both and a clerk. They will accompany him during his tour forinspection.

13. When drawing up tour programmes, priority will be given to Units earmarked foroperational roles in order to enable them to obtain replacements of unserviceable equipment quickly.

14. Deputy Superintendent of Police (Category 3) - Inspector of Arms Special Pay Rs. 75.

(G.O. Ms. No. 222, Finance, Dated 8-2-1971)

9. Medical Officer - 1. Police Hospitals are attached to the Special Police Units, Avadi,Tiruchirappalli and M.I. Rooms in other places where the Battalions are stationed. The MedicalOfficers, Special Police Units are Officers of the Special Police Force under the Commandantsbut subject to the sole direction and control of the District Medical Officers of the Districts inwhich the Police Hospitals and M.I. Rooms are situated in professional matters. The MedicalOfficer is in-charge of the Police Hospital and is assisted by a Lady Medical Officer.

2. The Medical Officer has been declared to be of the rank of a Civil Assistant Surgeon forthe purpose of granting certificates of age, health and vaccination under Fundamental Rule10 - to all Non-Gazetted Officers and subordinates and menials of the Special Police Force,executive and ministerial.

3. Candidates for appointments in subordinate executive Posts in the Special Police Forceshall be examined by the Medical Officer after selection by the competent authority and theMedical Officer shall make such examination as part of his duties; candidate should not berequired to pay a fee for the examination.

4. The Medical officer is an authority competent to issue the Medical Certificate in Form DIof the Madras Motor Vehicles Rules, 1938, to Police Officers and men in respect of licences todrive a Motor Vehicle or to drive a Transport Vehicle.

5. The Medical Officer is also designated as the Resident Medical Officer of the Unit Hospital.

6. Quarters have been provided for Medical Officer close to the Hospital, so that he may beavailable for emergencies at all times.

7. The following are his duties: -

(i) He will be in-charge of the wards in the Unit Hospital.

(ii) He will act as Anaesthetist as and when required.

(iii) He will be in-charge of the surgical instruments and appliances and their ledgers.

(iv) He will be in-charge of all the furniture in the Hospital and the connected ledgers andwill be responsible for checking them periodically.

(v) He will be responsible for the efficiency and discipline of the staff including menialsworking in the Hospital.

(vi) He will be responsible for the general sanitation of the Hospital, the tidiness and theupkeep of the hospital buildings.

(vii) He will carry out inoculation of Typhus Anti-Pacillas once a year and vaccination oncein two years or as and when required.

(viii) He will give lectures to those undergoing “First-Aid Cadres” and “First Aid Training”.

(ix) He will be prepared to undertake any other duties for which he may be deputed by theDistrict Medical Officer.

(x) He will be in-charge of the Medical Inspection Department and will give prompt attentionto all out-patients.

THE TAMIL NADU SPECIAL POLICE MANUAL16

(xi) He will supervise the work in the Dispensary and will see that the Compounders orPharmacists and other staff of the Hospital do their duties properly and keep the Dispensaryclean.

(xii) He can seek the help of the District Medical Officer at all times.

(xiii) He will inspect the general sanitation of the Posts and Detachments of the SpecialPolice at least once a week and will go round with the Orderly Officer and point out any defectsrequiring rectification.

(xiv) He will keep the Commandant informed frequently a regard to the health of the personnel,general sanitation and the sick rate in the Unit.

(xv) The drinking water supply will be checked, if any infectious disease communicablethrough the water is reported nearby.

(xvi) In cases where a member of the Special Police Force is reported to be unable, onaccount of very severe illness, to attach personally at the Dispensary for treatment, the MedicalOfficer will visit him at his residence when considered necessary after the Dispensary wrok isover and will arrange suitable medical relation for him.

(xvii) He will keep the First Aid out fit ready for use in emergency; when special occasions arise.

(xviii) He shall supervise the sterilization of the surgical instruments and dressings.

(xix) Indents on Medical Stores Depot, Madras will prepared by him.

(xx)He shall see to the correct maintenance of the following registers:-

[A]1) A and D Register MF Group I No. 66.

2) Accident Register.

3) Cholera Register.

4) Daily Register of classes and sex.

5) Daily Register of diseases.

6) Duty Roster.

7) Manuscript Register for annual statistics.

8) Nominal Register of out-patients (MF Group I Nos. 51 and 52)

9) Operation Register.

10) Register of in-patients.

11) Report Book.

12) Statistical Register for in-patients.

13) Stock book in printed form (MF Group II Nos. 59 to 62).

14) Wound Certificates Book & MF Group I, No. 63.

15) All Registers and Indents concerning diet.

[B]1) Equipment Register of the Dispensary.

2) Furniture Stock Book.

3) Register showing distribution of in-door and out-door patients (Police) in the varioushospital in the City.

(xxi) He will store the condemned unserviceable articles for disposal according to the ordersof the Commandant.

(xxii) He will carry out the orders of the Commandant in administrative affairs and those ofthe District Medical officer in professional matters.

10. Duties of Lady Assistant Medical Officer - (i) The Women Assistant Medical Officershall assist the Medical Officer in his various duties both in-door and out-door as and when assigned.

(ii) She shall attend to the out-patient work for women and children (below 12 years) at thePolice Dispensary.

THE TAMIL NADU SPECIAL POLICE MANUAL 17

(iii) She shall visit the Police lines between 3 and 5 p.m. in all days except Governmentholidays and the days when she happens to be on leave or on other duty.

(iv) The treatment should be confined to the wives, children and dependent parents of thePolice personnel of the force including Ministerial who are -

(a) Actually ill and are not in a position to move out to the Police Hospital for treatment.

(b)Ante natal cases, and

(c) Mothers with babies less than one month old.

(v) During Medical Officers absence she will perform the duties of the Medical Officer inaddition to her duties otherwise. During this period of her doing additional duties, she will beexempted from visiting the lines and the same will be intimated to all concerned so that, emergencycases could be referred to the Police Hospital for her examination and advice.

(vi) She shall maintain the following Registers and submit to the Medical Officer for scrutinyduring the first week of every month:-

(1)Nominal Register of out-patients.

(2)Nominal Register of line visiting.

(3)Hospital Clothing Register and Dhoby Account Register.

(4)Statistics of patients attending her line visit.

(vii) She will maintain daily reports of her visiting duties and will submit them to the MedicalOfficer for periodical check up as and when required.

THE TAMIL NADU SPECIAL POLICE MANUAL18

CHAPTER II

J.OS

Definitions. - Officers of an below the rank of Adjutant Inspector but above the rankof Assistant Sub-Inspectors will be known as J.Os

Junior Officers - Duties of.

11. General - (a) A Junior Officer to perform his duties successfully and efficiently musthave initiative and must be intelligent tactful and hard-working and must realize that his rankcarries special responsibilities as well as privileges. He must be faultless in his turnout andsmart, both on and off parade.

(b) He must have an intimate knowledge of the subordinates under his command and beable at any time to supply accurate details regarding their character, capabilities, state of healthand other matters concerning them.

(c) In dealing with his subordinates he must be strictly impartial and above any casteprejudices, combine firmness with sympathy and exact prompt obedience to his orders. Heshould be ready to give a patient hearing to any troubles of his subordinates and bring to noticeany grievances. At the same time it is his duty to report immediately to his superiors anymatters which are or which are likely to be prejudicial to the good order, discipline and moraleand good name of the Force.

(d) He must know and keep himself up-to-date with all training drill instructions,Rules, Regulations and Force Orders. He must keep himself fit and efficient and take aninterest in all sports and games.

(e) Above all he must always be a standing example to his subordinates especially in hispunctuality, alacrity to obey orders and devotion to duty.

(f) The distribution or allotment of duties shown in this and subsequent orders is onlybroadly indicative but by no means exhaustive and the officers concerned can be detailed on orentrusted with any other job not specified, in the interest of administration.

12. Adjutant Inspector - The Adjutant Inspector by virtue of his appointment is the senior-most Junior Officer of the Unit.

The following are the duties and responsibilities of the Adjutant Inspector:-

1. He is responsible for the discipline and administration of the Headquarters staff and therecruits, if any.

2. He is in-charge of all buildings in the camp including family quarters and theirmaintenance. He will maintain the line nut register and married quarter waiting list (vide. PartII, Chapter V, S.O. No. 77). He will maintain in his Office a sketch showing the location of thequarters with the names of the occupants.

3. He is in-charge of the parade ground, main guard room, playing fields, etc.

4. He is responsible under Deputy Superintendent of Police (Category 3) Headquarters fordetailing guards, fire picquets and their publication in the Unit Routine Orders.

5. He is responsible for obtaining allotment of the range and distributing to Companies fortheir annual range practice.

6. He will maintain a Battalion Musketry Score Register.

7. He is the Mess Officer of the Headquarters Company including Motor Transport, Signaland Quarter Master Groups.

8. He will visit frequently all barracks, lines Battalion Guard Room, Hospital and other Unit Institutionsand bring to notice any case of damage or disregard to maintenance, etc., to the building.

9. Just like other Company Commanders he will also maintain all accounts, registers,records, etc., for the personnel under his command.

10. Cash - He will maintain all cash books of his group. He will also prepare pay bills for thesanitary workers, receive their pay and disburse them. He will maintain an Attendance Registerfor sanitary workers.

THE TAMIL NADU SPECIAL POLICE MANUAL 19

11. Discipline - He should personally be in closer touch with all the activities of the unitand should be of greatest influence in maintaining high standard of efficiency, morale and goodorder in the unit.

12. Sanitation - He is in-charge of the sanitation of the camp. All sanitary workers whenthe companies are in Headquarters will work directly under him. He is responsible for detailingduties to the sanitary workers.

13. Security - He is responsible under Deputy Superintendent of Police (Category 3)(Headquarters) for the security of the camp (Battalion Headquarters). He will keep in safe custodythe Post Defence Alarm and Fire Alarm schemes and will arrange to conduct periodical Alarmsin consultation with Deputy Superintendent of Police (Category 3) (Headquarters).

14. Sports - He is in-charge of Battalion Sports, Team Welfare and other cultural activitiesof the unit.

15. He is the liaison officer of the camp.

16. Stores - He is in-charge of all training materials, range requisites and such sports gearas required for the Battalion sports. He will always keep the training materials in good order andissue them to the active companies on intensive training and record them back after the training.

17. Training - He is in-charge of recruits, if any.

18. He is in-charge of various cadres and other courses for the active Companies andHeadquarters.

19. He will conduct Band inspection once in three months. The inspection report will besubmitted to the Commandant.

20. He will also test buglers once in three months and set up a report to the Commandant.

21. He is responsible for selection, training and efficiency of all instructors likely to bedetailed to various training centers. For this purpose he will maintain a panel of instructors withthe approval of the Commandant.

22. He is responsible under Deputy Superintendent of Police (Category 3) Headquarters forplanning, organization, and running of all Cadre Courses and Games, etc., in the Unit.

13. Inspector - Company Commander - General - Inspector are generally placed in-chargeof the active Companies and they are called Company Commanders. They should considerthemselves the “King Pin” of the Battalion.

1. Administration - A Company Commander is entirely responsible to his DeputySuperintendent of Police (category 3) for the high standard of drill, discipline, administration,training and efficiency of his Company.

2. Cash Accounts - He is fully responsible for the correct maintenance of all cash accountsand cash balances of all accounts in his charge. He will hand over charge of cash chests andcash balances to the next seniormost Junior Officer present in his company whenever he leaveshis post for any period entailing balance over night. Such handing over the resumption ofcharge will be acknowledged in the account books in words and figures and in the GeneralDiary in figures only. He will adopt the same procedure whenever he is placed sick in quarters.

3. He will be present at pay parade to disburse the pay, etc., this Company personnel. Heis responsible for making deductions for mess, polish, dhoby, barber, Company Fundsubscriptions, etc., correctly and for maintaining the Pay and Mess Book correctly.

4. Duties - He will assign duties to his subordinates, viz., Sub-Inspectors, Assistant Sub-Inspectors, Hav, Nk, Lance Nks and Constables and see that they perform their duties correctly.

5. He will take pride in personally maintaining all the records, etc., mentioned in Part II,Chapter X, S.O. 139.

6. He is responsible for the upkeep of arms, ammunition, accoutrements, other propertiesand buildings of his company.

7. He will maintain a General Diary wherein all happenings the Company will be recordedchronologically. The Diary will opened at 06.00 hours each day and closed at 06.00 hours theday. It will be dispatched on the day of closure to the Deputy Superintendent of Police (Category 3).

THE TAMIL NADU SPECIAL POLICE MANUAL20

8. On the last day of the week i.e., on Saturday he will personally check the Arms andAmmunition on his charge and will of having done so with details in the General Diary.

9. He will daily inspect the barrack arrangements, cook houses, ration stores, coffee shopsand camp sanitation and record his observation in the General Diary.

10. He may passport Non-Commissioned Officers and Constables on leave upto a maximumof fifteen days in really emergent cases without the Deputy Superintendent of Police’s (Category3) prior sanction. He will then submit he leave roll to the Deputy Superintendent of Police (Category3) for approval.

11. He will grant casual leave as per rules for other ranks in his Company.

12. He will always keep the Bus Warrants and Railway Warrants in personal safe custodyunder lock and key.

13. He will inspect once a week all cycles, lamps and petromax lights and ensure that theyare always kept in good condition and record having done so in the General Diary.

14. He will conduct and preside over monthly mess meet and sports committee meetingsand record the minutes in minute book.

15. He will conduct kit inspection for his Company person once in every quarter and willensure his Platoon Commander do it monthly.

16. He will not engage in any correspondence with other departments and he will do so ifneed be only through the Commandant.

17. He will inspect the clothing, equipment and other documents of all men detailed toattend courses elsewhere and will ensure that all instructions are complied with.

18. He will be a member of the Boards or Courts of enquiry concerning the loss or damageto any Arms or Ammunitions on his Company charge.

19. While at Battalion Headquarters he will do the Battalion Orderly Officer’s duty in turnwith other available Officers at Battalion Headquarters.

20. He shall maintain a note book and shall record the duties done by him during the day.It shall be periodically perused by the Deputy Superintendent of Police (Category 3).

21. He should be thoroughly conversant with the Battalion Orders issued from time to timeand ensure that the orders wherever applicable are brought to the notice and understood by hissubordinates.

22. Discipline - He may place any area which he considers undesirable as “Out of Bounds”and will immediately inform the Commandant through the Deputy Superintendent of Police(Category 3) with reasons for such action.

23. He is responsible that the uniform and the equipment of his company are maintainedin good order and is replaced when required and that all ranks of his Company turn out smartlyand correctly dressed both when in uniform and in mufti.

24. He shall march the personnel, including Junior Officers, of his company at the OrderlyRoom Parade conducted by Officers of and absove the rank of Deputy Superintendent of Police(Category 3). This order will also apply to Group Commanders in the matter of orderly roomprocedure.

25. He will hold check roll calls by surprise, both during day and night as occasion demandsto ensure that the men do not break bounds without permission.

26. Security - He is responsible for the security and the maintenance in good order of allArms, Ammunitions, Furniture, Equipment and other Government properties on charge of hisCompany and for the maintenance of Registers regarding them. He will report all losses anddamages to the Battalion Inspector as early as possible.

27. Sports - He is responsible for seeing that the sports gear of his Company is carefullymaintained in good order and are not subjected to misuse or undue rough treatment.

28. Welfare - He will pay particular attention to the welfare of the men and in running theMess economically and efficiently. He should remember that good Messing is among the firstessentials for a contended and efficient Company. Therefore, give good value for money.

THE TAMIL NADU SPECIAL POLICE MANUAL 21

29. He will conduct orderly room daily at 1100 hours and also receive representations andhear grievances of his Company personnel.

14. Inspector - Motor Transport Officer - (1) Administration - All motor transports of theSpecial Police Unit shall be under the particular charge of the Transport Officer of the Rank ofan Inspector. He will be responsible for seeing that the vehicles are kept in readiness at all timesfor any emergency. He will be assisted by three Havildar Mechanics for this purpose. He will beresponsible for the administration, efficiency, training, employment and enforcement ofdisciplinary orders on all M.T. personnel employed under him.

(2) Duties - He will see that the vehicles are kept greased, oiled, cleaned and in perfectorder and will bring any defects promptly to the notice of the Commandant or DeputyCommandant through the Deputy Superintendent of Police (Category 3), Head-Quarters.

(3) He is directly responsible for all trips made by the vehicles. All requisitions for the use ofthe vehicles will be made to the Deputy Superintendent of Police in-charge of Transport who inconsulation with the Motor Transport officer will detail vehicles if they are not otherwise engagedat the time.

(4) He will exercise supervision over the Daily diary maintained by the drivers and superviseall expenditure on account of the vehicles.

(5) In case of any break down or damage or any incident affecting the running of the vehiclereported by the driver, will take such steps as are necessary for the repair of the vehicles withthe help of the Havildar Mechanics and submit a report the Commandant or the DeputyCommandant detailing the circumstances of the case, the cause of the damage or break downand the steps taken by him for the repair of the vehicles.

(6) Sanction of the Commandant or the Deputy Commandant should be obtained prior to allpurchases in connection with the vehicles except oil and petrol and for repairs except the urgentlynecessary. The details of the repairs required should once be reported to the Commandant or theDeputy Commandant through the Deputy Superintendent of Police (Category 3).

(7) He will go through the inspection report and reports received from detachments andscrutinize the requirements of detachment vehicles and take appropriate action.

(8) He will be in-charge of all spares and other accessories including tyres and tubes andkeep the reserve stock (as laid down in Part II Chapter VIII S.O. 15, 16) replenished. As andwhen stocks are received they must find a place in the concerned Stock Register and LocalPurchase Register immediately.

(9) He will issue petrol and oil and other lubricant necessary care being taken thatrequisitions are not in excess of problem requirements. Spare petrol and oil may be carried incans the discretion of the Motor Transport Officer. He will be responsible for regular indentingand supply of P.O.L.

(10) He will inspect the vehicles every morning before they out and check the petrol onhand and in the tank. Similar inspiration should be made both before and after each trip. He isrecord having done so in the daily dairy to be submitted by the Driver.

(11) He will periodically inspect the vehicles and will see that the Mechanics, Drivers andCleaners, keep them in good condition. He will report to the Deputy Superintendent of Policeany neglect on their part.

(12) He will scrutinize the running statement of vehicles of the unit and put the vehicles fortechnical inspection before the M.V.I once a quarter as ordered in PSO Vol. I Order No. 192 (36).

He will exercise adequate surprise and routine checks on M.T., P.O.L., and expendablestock holdings.

(13) He will in consultation with the Motor Vehicles Inspector submit a report through theDeputy Superintendent of Police regarding major repairs required for the vehicles giving detailsof repairs.

(14) He is mainly responsible for renewal of driving licences of Drivers and Cleaners, registrationcertificates and for claiming refund of registration fees in respect of vehicles kept off road.

THE TAMIL NADU SPECIAL POLICE MANUAL22

(15) He will undertake timely reconditioning, overhauling, servicing of vehicles andretreading of tyres.

(16) He will be responsible for the daily and weekly maintenance of vehicles.

(17) He is personally responsible for the correct maintenance of all registers, files andreturns mentioned in Part II, Chapter VIII, S.O. No. 119.

(18) Just like Company Commanders he will maintain all cash books and other recordspertaining to the personnel of his group, vide Part II, Chapter - X, S.O. 139.

(19) He will strictly adhere to the Motor Vehicles Act in the Maintenance and Running ofVehicles.

(20) He will also carry out identical duties performed by Company Commander to the extentnecessary.

(21) Welfare - He will show keen interest on the welfare of this men.

15. Inspection-Battalion Quarter Master - Duties of - (1) Administration - There will beone Quarter Master for each Battalion in the rank of Inspector. He will be in charge and responsiblefor the Battalion Stores and all stores articles and for the correctness of the Stock Books, Registersand Returns.

(2) Duties - He will maintain an account of receipts and issues of all articles in the StockBooks mentioned in the list of records to be maintained by Quarter master (vide O:M:O: 206)(Part II, Chapter X, S.O. 142).

(3) He shall be present in Stores from 09.00 hours to 17.00 hours on all working days withan hour interval for meals, and will see that the Stores are kept neat and tidy and that all stocksare properly preserved from deterioration.

(4) In the Quarter Master’s absence from the Station, the keys of the stores will be handedover to the Battalion Quarter Master Havildar who will be responsible for the safe custody of thestock. No issue will be made during the absence of the Quarter Master except in emergent cases.

(5) In the event of the Quarter Master failing sick or absenting himself from stores for anyother reason, he shall immediately inform the Commandant and Assistant Commandant,Headquarter|Stores.

(6) Whenever the Quarter Master is away from the Headquarters on a duty or move, thekeys of the Magazine will be handed over to the Assistant Commandant, Headquarters|Stores.

(7) He will be responsible for the supervision and administration of the Tailors, Shoe Makers(Mochis), Carpenters, Web Equipment Repairers, Blacksmiths, Tinkers and Unit Armoury.

(8) Just like Company Commanders, he will maintain all accounts, Registers, Records, etc.,for the personnel under his command. He will also carry out such of the identical duties performedby the Inspector, Company Commander to the extent necessary.

(9) He will conduct store days once in a month.

(10) He is responsible for arranging auction of condemned articles. The AssistantCommandant, Head Quarters will conduct auction.

(11) He will be responsible for producing articles for condemnation by the Commandant|Deputy Commandant.

(12) He will also attend to the other duties connected with stores as and when ordered bythe Assistant Commandant, Headquarters or his superiors.

(13) He will maintain the General Diary of his Group.

(14) He shall maintain a Note Book and record daily the duties done by him covering allofficial duties. It will be perused by the Assistant Commandant periodically.

(15) Security - He will ensure that all equipments are received in tact from Railway Authoritiesagainst credit notes to be used by him or in contrary he will arrange to obtain open delivery ofthe stores received, where suspicion of tampering the package exist.

(16) Consignment received from suppliers or procured by local purchase will be taken onstock by the Quarter Master after their verification and acceptance. Any deficiency or damage or

THE TAMIL NADU SPECIAL POLICE MANUAL 23

deviations from the accepted samples should be brought to the notice of the Commandant forfurther action.

16. Sub-Inspector - Armourers (1) Administration - The Sub-Inspector Armourer worksunder the Inspector-Quarter master and is responsible to him for the upkeep of the Unitarmaments.

(2) Discipline - He is responsible for the discipline, good behaviour and efficientfunctioning of Armourers.

(3) Duties - He will personally supervise and control the work of all Armourers workingunder him in the Unit Armourer’s shop and will guide them in their work.

(4) He along with his Armourers, must inspect the armament very quarter and set right thedefects wherever found.

(5) He must also keep the arms of the Unit in serviceable condition at the time of inspectionby Inspector of Arms.

(6) He is responsible for preparing all documents required by the Inspector of Arms duringhis inspection of the Unit.

(7) He is also responsible for carrying out alterations, modifications and adjustments, etc.,in the armaments, as indicated in the EMERs from time to time.

(8) He is responsible for the cleanliness and the proper maintenance of Armour shop andtools, etc., and should see that no tools, etc., are misused and mishandled by the Armourers.For this purpose he will maintain a register of armourer tools on his charge.

(9) He will also inspect all the Government bicycles of the unit once a quarter.

(10) He will record in the Arms History Sheets all major alterations, modifications andadjustments, etc., done to a particular arm during the periodical inspection.

(11) He will carry out any other orders issued by the Inspector Quartermaster from time to time.

(12) He will assist the Inspector Quarter Master in the supervision of all tradesmenattached to the Quarter Master Branch.

(13) He will work as kote Junior Officer of the Battalion Quartermaster’s kote and will beresponsible to the Battalion Inspector Quartermaster for the correctness of the armament andtheir maintenance.

(14) He will bring to the notice of the Commandant through the Assistant Commandant anyneglect in the maintenance of arms and of damages to a weapon caused either by negligence ofthe individual or due to fair, wear and tear.

(15) He will maintain the registers and records as detailed in Part II, Chapter X, S.O. 145.

(16) Stores - He would arrange to get the necessary components of small arms, etc., fromthe Quarter Master Stores and will return all unserviceable components on regular issue andreceipt vourchers.

(17) Training - He is responsible for the training of the Armourers in the Unit Armourer shop.He should assist in conducting refresher course; and pre-course cadres for armourer and officers.

(18) Welfare - He must have intimate knowledge of his men and show keen interest intheir welfare.

17. Sub-Inspector - Platoon Commander - (1) Administration - The Sub-Inspector(Platoon Commander) is under the direct supervision and control of the Company Commander(Inspector) and is responsible to him. He must study and be closely connected with all the menof his Platoon and must be an expert in man management and getting the utmost out of hisplatoon. To this end he must be strictly impartial in his dealings with his men and see that allduties distributed fairly and are carried out efficiently.

(2) Discipline - The Sub-Inspector is responsible for the discipline, training, efficiency andthe general well being of all men in his Platoon.

(3) He will march the personnel of his Platoon at the Orderly Room parades conducted bythe Company Commander.

THE TAMIL NADU SPECIAL POLICE MANUAL24

(4) While on Platoon detachment duty he will hold check roll calls by surprise, both duringthe day and night as occasion demands, to ensure that the men are always available foremergencies.

(5) He must exact implicit obedience from his men and see that all orders are promptly andefficiently carried out. At the same time he must be a personal example of punctuality, devoteeto duty, and smartness both on and off parade.

(6) He will carry out any other orders issued by his superior officers as and when necessary.

(7) Duties - He is responsible that the kit and equipment, Arms and Accoutrements of hisPlatoon are kept clean and in good order and are replaced when necessary.

(8) He will supervise the messing and he is responsible for the mess accounts when detailedas mess officer of the Company and when Platoons are stationed outside on detachment duty.

(9) He will inspect his platoon or any part of it before it proceeds on duty and see that theturn out is smart and the full requirements of equipment, Arms and Ammunition are with thePlatoon and that orders are properly and correctly understood.

(10) He is personally responsible to his Company Commander for keeping up-to-date allRecord Sheets, Medical History Sheets, Arms History Sheets, Equipment and Clothing Registerspertaining to his Platoon personnel. All entries other than confidential entries, will be made byhim and put up to and signed by the Company Commander.

(11) He will conduct monthly kit inspection for his Platoon regularly and will be personallyresponsible for maintenance of his platoon Kit Register and entries in it will be personally enteredand signed by him. He will also be responsible for the follow up action to be taken after every kitinspection.

(12) He will personally maintain the Platoon Duty Roster and will supervise the work of theNon-Commissioned Officers under him.

(13) While at Battalion Headquarters he will do the Battalion Orderly Officer’s duty in turnwith other available junior officers at Battalion Headquarters.

(14) He will inspect the barrack arrangements, guard room, mess, ration stores and campsanitation as and when ordered by the Company Commander.

(15) He will maintain a note book and shall record the duties done by him during the day.It shall be produced daily before the Company Commander for perusal.

(16) Health and Sanitation. - He must pay attention to the health of his men and see thatsick men are given medical attention promptly.

(17) Sports - He will foster a sense of competition among his men.

(18) He will cultivate sports and cultural activities in his platoon.

(19) Stores. - He will be present when the Company Quarter Master Havildar collects theGovernment clothing and equipment of the men of his platoon proceeding on transfer, leave orother reasons and will attest entries in the registers concerned.

(20) He will inspect weekly and physically check the durability and cleanliness of all Armsand Ammunitions on charge of his platoon.

(21) Welfare - He will report grievances if any in his Platoon and any matters affectingdiscipline and morale to his Company Commander.

18. Sub-Inspector - Signal Officer - Administration - (1) The Sub-Inspector-Signal Officerwill supervise and control the entire Radio organization of the Unit and the lay out of all RadioStations.

(2) Discipline - He will be responsible for the efficient working of the Wireless sets andcharging plants and will supervise the work of the Signal staff. He will enforce strict discipline.

(3) Duties - He will be responsible for procurement, care and maintenance and accountingof Radio Equipment on his charge.

THE TAMIL NADU SPECIAL POLICE MANUAL 25

(4) For this purpose, he will thoroughly inspect all sets, plants and batteries at least once aquarter and will record in the inspection book maintained for the purpose, his remarks regardingthe condition of the sam and the work of the Operators during the period under review.

(5) Whenever possible, he will visit posts in the event of a break down of the set or chargingplant, and record in the inspection book, the nature of the break down and repair to the carriedout and whether it was due to any neglect on the part of the wireless staff and arrange forimmediate repair by the technical staff.

(6) He will surprise and attend communication at headquarters frequently and see that thecorrect procedure is followed.

(7) He will maintain the register and records pertaining to Signal Group as mentioned inPart II, Chapter X, S.O. 141.

(8) He will also maintain like the Company Commanders and Group Commanders all recordsregisters, etc. mentioned in Part II, Chapter X, S.O. 139 for the personnel of his Group.

(9) He will check the logs of the Signal Stations daily.

(10) He will maintain the General Diary of the Signal Group.

(11) He will maintain a Not Book and record daily the work carried out by him. The NoteBook will be perused by Assistant Commandant, Headquarters.

12. Training - He is responsible for administration and discipline of Radio staff (technicaland operating). He will in consultation with Assistant Commandant, Headquarters arrange forperiodical Unit Refresher Courses.

(13) He is responsible for the training of the personnel of his group.

(14) Welfare - He must show keen interest in the welfare of is men.

THE TAMIL NADU SPECIAL POLICE MANUAL26

CHAPTER IIINON-COMMISSIONED OFFICERS - DUTIES OF.

19. General - (1) Non-Commissioned Officers must realize that on them depends to a greatextent the discipline and the well being of the Force. They must also realize that the very fact oftheir being called a Non-Commissioned Officer carries with it a greater sense of responsibility.

(2) They must set an example by being smart, faultless in turnout, punctual at all times,obey all orders with alacity and at the same time insist on prompt obedience to their own order.They should remember that “To Command, one must first learn to obey”.

(3) The must avoid undue familiarity with their subordinates but must know themthoroughly, and combining sympathy with firmness be always ready to assist them, especiallythose who are backward in education or training.

(4) It is their duty to check all faults, however small and bring to notice at once any mattersprejudicial to discipline or the good name of the Force.

20. A.S.I. - (1) Administration - The A.S.I is the “King Pin” in the Company. He isresponsible for detailing all Company duties and he will maintain the Company Duty Roster.

(2) He will conduct Roll Calls and will see that Battalion and Company Orders are read outto his Company men and he will report to the Company Commander the correctness orotherwise of the Parade at the Roll Call.

(3) He will attend the Guard mounting Parade at least twice a month or more often asinstructed by the Company Commander.

(4) He will maintain an up-to-date strength statement of his Company and keep a record ofall arrivals and departures, sickness, leave etc., in his Company.

(5) He will assist the Platoon and Company Commander the day to day administration ofthe Company.

(6) He will maintain a note book in which he will enter chronologically the work done duringthe day and he will produce the note book daily to the Company Commander for perusal.

(7) He is responsible for producing the Followers, Menials, Dhobies, Barbers and WaterCarriers before the Medical Officer for Medical examination once in three months.

(8) Discipline - He is responsible to his Company Commander to the discipline of the Companyin general and of the Non-Commissioned Officers in particular and for the distribution of Companyduties among Company Non-Commissioned Officers.

(9) He will exact instant and implicit obedience from all Non-Commissioned Officers andmen in his Company and by virtue of his Office has precedence over them.

(10) He will be present at Orderly Room and at all Roll Calls. He will march men at OrderlyRoom Parades in the absence of the Platoon Commander.

11. Health and Sanitation - He will fall-in the daily sick report and hand over the sickpersonnel to the Company Duty Non-Commissioned Officer for being taken to the Hospital.

(12) Training - He is responsible to his Company Commander for the Drill and Training ofhis Company and therefore will be well acquainted with all parade and training programmes ofthe Company.

(13) While on parade, he will fall-in the Markers, dress the Company and hand over theparade statement to the senior-most Junior Officer of his Company present on parade.

(14) Welfare - He will take a lively and abiding interest in the welfare of the men and payspecial attention to messing, recreation and sanitation.

(15) He will keep himself fully informed of what goes on in the Company and will communicatematters of importance affecting the efficiency, welfare, contentment, etc., of the Company to hisCompany Commander.

(16) He will do the liaison between the Officers and the Non-Commissioned Officers andOther ranks of the Company.

THE TAMIL NADU SPECIAL POLICE MANUAL 27

21. Havildar - Armourer - (1) Administration - The Havildar - Armourer works under theSub-Inspector Armourer in the Quarter Master Branch and is responsible for the upkeep of theUnit armaments.

(2) He will personally supervise the work of all Armourers working under him in the UnitArmourer Shop and will guide them in their work.

(3) He is responsible for allotting duties to the Armourers and see that the duties detailedare carried out satisfactorily and efficiently.

(4) He will also perform the duties of the Platoon Havildar in respect of the personnel workingunder him.

(5) He will carry out such other duties as and when ordered by the Sub-Inspector Armourerand Battalion Inspector Quarter Master.

(6) He will attend all range firing carried out by the Battalion.

(7) He will conduct quarterly inspection of Arms.

(8) He will conduct quarterly inspection of Company Cycles and shall record his remarks inthe Cycle History Sheets.

(9) Discipline - He is responsible to the Armourer Sub-Inspector in matters of discipline,training and welfare of the Armourer working under him.

(10) He will assist the S.I. (Armourer) in the maintenance and up-keep of the BattalionArmoury Wrokshops, tools and its premises.

(11) He will ensure that no tool is misused or mishandled by the Armourers working underhim. Misuse of tools and other components should be promptly reported to the Sub-InspectorArmour in writing.

22. Havildar - Band / Bugle - (1) Administration - The Havildar - Band Bugle worksunder the Officer Commanding, Regimental Centre, Adjutant-Inspector for discipline and control.

(2) He will conduct Bugle Cadre once in six months and responsible for the efficiency of allBuglers. He will also instruct them on the use of the Metronome and Drums.

(3) He will detail Buglers for duties at detachments and Guards, Range Practices and otheroccasions as and when necessary.

(4) He will be conversant with all Bugle calls.

(5) He will be responsible to collect the Band hire charges at the specified rates wheneverthe Band is hired out for private functions and credit the amount with Officer Commanding,Regimental Centre Adjuntant-Inspector under a proper voucher.

(6) He will maintain a copy of the Band Rules and he conversant with the Rules.

(7) He will maintain a Duty Roster for the Bandsmen and Buglers under him.

(8) Discipline - He will be responsible for the training, discipline, welfare, etc., of Bandsmenand Buglers of the Unit.

(9) Stores - He will be personally responsible for he maintenance and correctness of allBand Instruments, Band Stores and Band Uniforms. For this purpose he will maintain a stockregister and produce it for inspection by Officer Commanding, Regimental Centre,Adjutan Inspector once a month.

23. Havildar - Blacksmith - (1) Administration - Havildar - Blacksmith will work underthe Battalion Inspector Quarter Master.

(2) He is responsible for the training, disciplines, etc., of all the tradesmen employed in theQuarter Master Branch.

(3) He will personally supervise the work of carpenters, tinkers, if any, in the Unit and willsupervise, guide and control them in their work.

(4) Stores - He is responsible for the cleanliness, proper maintenance of the smithy andCarpenter Shop and their tools.

(5) He will also ensure that no tools, etc., are misused or mis-handled by the blacksmiths orcarpenters.

THE TAMIL NADU SPECIAL POLICE MANUAL28

(6) He will maintain a register for the tools held on his charge.

(7) He will carry out the timing of the unit cooking vessels periodically under the orders ofthe Battalion Inspector Quarter Master.

24. Havildar - Company Clerk - (1) Administration - The Havildar - Company Clerk isresponsible to the Company Commander for the general working of the Company Office andmaintenance of Company records.

(2) He will assist the Company Commander in maintaining the records, registers, etc.,mentioned in Part II, Chapter X, S.O. No. 139.

(3) He will put up all periodical returns to the Company Commander in time.

(4) He is responsible for the up-to-date posting of all correction slips in the Police StandingOrders and Special Police Manual and other books of instructions.

(5) He will personally maintain the current register and despatch register correctly.

(6) He will take pride in keeping the Company Office records, registers and files neatly andcorrectly.

(7) He will assist the Company Commander in all scriptory work in the Company Office.

(8) He will do such other work as detailed by the Company Commander from time to time.

(9) He is responsible for correct filing and despatches.

(10) He will compare and verify all returns and statement received from the detachments.

(11) It is likely that Non-Commissioned Officers and other ranks will approach him forfavour, information etc. The Company Havildar Clerk should note that confidence is reposed inhim in respect of various matters relating to the Company and its personnel. Under nocircumstances should he divulge anything known to him or show any paper in his charge toanyone. Anyone approaching him should be informed to the Officer Commanding Breach of thiswill entail severe disciplinary action.

(12) Stores - He is responsible for the safe custody stationery articles, forms, register, etc.

25. Havildar Mechanics - General - Three Havildar Mechanic are authorised for the MotorTransport Branch in a standard Battalion. They will be employed directly under the orders ofthe Inspector Motor Transport Officer in the up-keep, maintenance running of Unit vehicles.Their work in the Motor Transport Branch is distributed as noted below and they will do in turna period of four months in rotation.

(a) Havildar Mechanic - Maintenance

(a) Administration - He will be responsible for the proper maintenance, inspection andtesting of all motor vehicles posted at Headquarters and at Detachments.

(2) He will assist the Inspector Motor Transport officer in the preparation of monthly schemefor servicing of vehicles at the Government Central Workshop and other Workshops. For thispurpose he will maintain a register of monthly servicing to various vehicles which he will put upto Motor Transport Officer twice a month on the 1st and 15th.

(3) He will carry out the duties of the Platoon Havildar in respect of the Motor TransportBranch.

4. He will maintain a Note Book wherein he will enter all work done by him and produce thesame daily to the Inspector, Motor Transport Officer and weekly to the Assistant Commandant,Headquarters for perusal.

5. He will carry out any other duties as and when ordered by the Inspector Motor TransportOfficer from time to time.

6. He will maintain the General Diary and details duties to the Motor Transport staff in theabsence of Inspector Motor Transport Officer.

7. Discipline - He will be responsible for controlling Motor Transport Drivers and will allotvehicles to the drivers as per orders of the Inspector Motor Transport Officer.

8. Transport - He will put a vehicle off-the-road only if he finds it in an un-roadworthycondition.

THE TAMIL NADU SPECIAL POLICE MANUAL 29

9. He will ensure timely execution of all minor repairs to the vehicles at the unit lines.

10. All vehicles off-the-road at Battalion Headquarters will be under his direct charge andwill ensure that such vehicles are put on road as expeditiously as possible.

11. He will supervise, direct and control the daily and weekly maintenance of vehicles bydrivers.

12. In case of any accident or breakdown in the course of a journey, the maintenanceHavildar will rush to the spot immediately and take charge of the vehicle after observing allformalities.

(b) Havildar Mechanic - Running.

1. Administration - He is responsible under the Inspector Motor Transport Officer formaintaining the running accounts of the Motor Transports of the Unit.

2. He will be responsible for maintaining the daily diaries of vehicles, log books, requisitionfor transports and duty slips and will keep them upto date. He will enter running of Unit vehiclesin the IN and OUT Register and will put up the registers daily to Assistant CommandantHeadquarters through the Inspector Motor Transport Officer.

3. He will maintain a Note Book wherein he will write all the works done by him andproduce the same daily to Inspector Motor Transport Officer and weekly to Assistant Commandant,Headquarters for perusal.

4. He will assist Havildar Mechanic Maintenance in administration of the Motor TransportStaff.

5. He will carry out such other duties as ordered by Inspector Motor Transport Officer fromtime to time.

6. Stores - He will assist Inspector Motor Transport Officer to maintain P.O.L. stock bookand daily issue register and will keep them upto date.

7. He will assist Inspector Motor Transport Officer to keep the receipt and issue voucher fileand other correspondence regarding issue and distribution of P.O.L.

8. He will assist Inspector Motor Transport Officer to verify the monthly P.O.L. returnsreceived from various detachments.

9. He will also check the list of tools, spare parts and equipments issued to each vehicle onthe 1st of every month and record the fact of having done so in the daily dairy.

10. He will keep a watch against misuse of petrol, lubricant and other spare parts of thevehicle.

11. He is also responsible in assisting the Inspector Motor Transport Officer in keepingsufficient stock of petrol, oil, lubricants and spare parts.

(c) Havildar Mechanic - Stores.

1. Administration - He is responsible for the Inspector Motor Transport Officer in themaintenance of Motor Transport Stores.

2. He will maintain a Note Book wherein he will enter all work done by him and produce thesame daily to the Motor Transport Officer and weekly to the Assistant Commandant, Headquartersfor perusal.

3. He will assist the Havildar Mechanic - Maintenance in the day to day administration ofthe Motor Transport personnel.

4. He will carry out any other duties as and when ordered by the Motor Transport Officerfrom time to time.

5. Stores - He will assist the Inspector Motor Transport Officer in maintaining the MotorTransport stock book of all spare parts, tyres, tools and equipments, etc., and will maintain thestock of such items duly classified and labelled.

6. He will be responsible to issue the Motor Transport Stores as ordered by the InspectorMotor Transport Officer and all such transactions should be supported by the issue and receiptvouchers.

THE TAMIL NADU SPECIAL POLICE MANUAL30

7. He will be responsible to keep the records of all issues and receipts of Motor TransportStores and their connected files up to late.

8. He will ensure receipt of condemned parts against issues made excepting those whichare expendable and approved as such by the Commandant.

9. He will prepare list of all unserviceable parts and accessories and put up such stores forauction after condemnation. He will assist Inspector Motor Transport Officer in the maintenanceof condemnation and auction registers.

10. He will assist Inspector Motor Transport Officer to maintain the Accident Register andwill ensure that such and every accident to the Unit vehicle is entered therein and put up to theAssistant Commandant immediately for necessary action.

11. He will assist the Inspector Motor Transport Officer in maintaining the hire chargeregister and will ensure timely sub-commission of bills.

12. Before vehicles are taken out, each morning he will check whether the mileage readingfor the previous day is noted in the daily dairy of the vehicle. He will also check the balancepetrol and oil.

13. He will ensure that tyres, tubes and other parts are not inter changed among vehicles.

26. Havildar Mess - General - The Mess Havildar should take pride in holding the Officeof the Mess Havildar and should always ensure that good wholesome food is dished out to the men.

1. Administration - The Mess Havildar is a Member of the Mess Committee.

2. He will be elected every month but he will not be permitted to sit on this committee for morethan two consecutive months and thereafter he can seek re-election after an interval of six months.

3. He will assist the Sub-Inspector Mess Officer in the Order conduct of the affairs of the Mess.

4. He is responsible for arranging meals to all ranks at the specified time.

5. He will exercise close supervision over the followers, water carriers and Mess PoliceConstable.

6. He will ensure that only such dishes as approved by the mess committee are prepared.

7. He will take adequate precaution against fire hazards the kitchen.

8. He will maintain the mess attendance register.

9. He will carry out any other duties allotted to him by Company Commander.

10. He should maintain a pocket note book and note down the daily tasks turned out byhim. It should be perused by the Mess Officer daily.

11. Cash and Accounts - He will display the daily Menu and Expenditure on the noticeboard.

12. Stores - He will be in actual charge of all the ration items.

13. He will submit accounts daily to the Mess Officer on the receipt and expenditure ofration commodities.

14. He is directly responsible for the correct scale of issue of ration to the mess.

15. He will ensure that there is no wastage of any food and commodities and he must guardagainst misuse also.

16. He is responsible for the maintenance of cooking vessels and other connected accessories.

17. He will ensure that a sufficient stock of all items are stored in advance.

18. He will be responsible for the proper storage of all ration stores.

19. The key of the store room will be deposited in the guard after making necessary entriesin the sentry relief book every day after the night meals are over.

20. He must take necessary action to guard against the menace of rats, weevils,cockroaches and other insects damaging the stores.

21. Sanitation - He will keep the mess, kitchen, dining hall in good order, free from dust,garbage and other wastes.

22. He will ensure that the food is coocked properly and hygienically.

THE TAMIL NADU SPECIAL POLICE MANUAL 31

23. He will provide adequate facilities for cleaning of plates, mugs and hands.

24. Welfare - He will take personal interest in growing kitchen gardens for the use of themess.

25. He will accompany the Mess Officer for all mess purchases. Purchases should be madewith an eye on economy but good food should not be sacrificed for the sake of economy.

26. He should ensure that there is no partiality of favoritisms in the matter of dishing outmeals to the men. He will be present at all mess parade.

27. Drinking water supplied to the men should be free from dirt and disease. He shouldhave the water analised periodically and ensure that it is fit for human consumption

27. Havildar Battalion Quarter Master - 1. Administration - The Battalion QuarterMaster Havildar will assist the Battalion Inspector Quarter Master in all his duties particularlyin the care and maintenance of Battalion stores.

2. He will supervise the work of the Battalion Quarter Master staff and bring any irregularitiesto the notice of the Battalion Quarter Master.

3. He is responsible for training, discipline, welfare etc., of all personnel in the QuarterMaster Branch.

4. He will perform the duties of the Platoon Havildar in respect of the personnel workingunder him.

5. He will maintain a note book in which he will enter the work done by him and producethe same daily for perusal by the Battalion Quarter Master.

6. Stores - He will see that all articles in the Battalion Stores are kept clean, tidy and ingood condition.

7. He will personally verify correctness of all issues and receipts of stores.

8. He will make no receipts or issues except under direct orders of the Inspector QuarterMaster.

9. He will be present when stores are inspected.

10. He will report to Inspector Quarter Master when any stores are running short so thatreplacement could be arrange well in time.

11. He will be personally responsible for booking, dispatching of stores, to the out-stationsand also for taking correct delivery of stores from the Railway and other sources received forthe Battalion.

12. He will be responsible for the cleanliness, proper stocking and labeling of the stores. Hewill maintain tally cards for each and every item.

13. He will bring to the notice of the Battalion Quarter Master any unauthorized use, misuseor negligence of the Battalion Stores.

28. Havildar - Company Quarter Master - 1. Adminsitration. The Company QuarterMaster Havildar is responsible to his Company Commander for the receipt, maintenance andissue of arms, equipments stores, clothing and other properties in the Company.

2. He will be appointed for a period of not ore than one year at a time from the Havildars ofthe Company.

3. He will be present during the handing over or taking over of any post.

4. He will report any willful damage to Government property or damages due to carelessnesson the part of individuals to the Company Commander through the Store Office.

5. He will be present at the monthly inspection of Arms Armourer.

6. He is responsible that the Rifle roll is kept up-to date.

7. He will maintain a note book wherein he will enter the work done by him and produce thesame through the Stores Officer of daily to the Company Commander for his perusal.

8. He will take special care in maintaining all records pertaining to Company Stores.

9. Stores - He will be in-charge of the Bell of Arms and Company Stores and will beresponsible that all ammunition, Company and Post property on-charge are well cared for.

THE TAMIL NADU SPECIAL POLICE MANUAL32

10. He will collect and take to the Battalion Stores day all articles for exchange, repairs andcondemnation.

11. Receipts from stores will be carefully checked by him and issued to the men concernedin the presence of the Platoon Commander.

12. Kits of absentees or any other casualities will be taken over by him in the presence ofthe Platoon Commander washed and kept in Company Stores for safe custody.

13. He will be present at Retreat to check the Bell of Arms with the Orderly Officer andGuard Commander.

14. He will assist the Company Store Officer in maintaining in Store Accounts and returns.15. He will report on the fifth of every month to the Company Store Officer any requirements

to be indented on stores.16. He is responsible for the cleanliness and up keep of the Company Stores.17. He is responsible for maintenance of history sheet of Arms, hurricane lanterns, petromax

lights, torch lights and cycles.29. Havildar-Sanitation - 1. Administration - The sanitation Havildar will work under

the Adjutant Inspector.2. The sanitation workers, barbers and dhobis will be under is control.3. He will report immediately to the Adjutant Inspector instances of damages or misuse of

buildings, trees and other Government properties held on charge. No sheds, pandals, etc.,should be erected in the premises without the prior sanction of the Commandant.

4. He will ensure that the married quarters are actually occupied by the individual to whomit is allotted and will report to the Adjutant Inspector, cases of quarters falling vacant or anyunauthorized occupation.

5. He will round up and impound any cattle found straying in the camp or family lines.6. He will remain in attendance during the sanitary inspection rounds by the Assistant

Commandant, Medical Officer, Officer Commanding, Platoon Commander and Havildar Major.7. He will ensure that stray dogs are not allowed to loiter about without in the camp premises.8. He will report to the Officer Commanding when cattle, poultry and other pets become a

nuisance and detrimental to the health of the force.9. He will carry out daily inspection of lines, barracks, cook house, parade grounds camp

premises and especially latrines.10. He will maintain a Note Book and shall record tasks carried out daily and it shall be

produced the next day for Officer Commanding for perusal.11. Stores - He will be responsible for the proper records issue and expenditure of sanitation

stores and equipments obtain from the Quarter Master Stores for the use of the menials.12. Sanitation - He will be responsible for the general cleanliness of the barracks, cook

houses, latrine, parade ground and family lines.30. Havildar - Section Commander - (1) Administration - The Havildar - as a Section

Commander is responsible to the Platoon Commander for the discipline and administration ofhis section.

(2) He will always lead his section wherever detailed on special duties, etc., and see allrequired arrangements for accommadation, food, etc., are provided properly.

(3) He will check the men and arms, ammunition of the section before proceeding onspecial duties and ensure he always carries the full scale of arms and ammunition required forsuch duties.

(4) He will exact implicit obedience from his men and that all orders are promptly andefficiently carried out. At the same time he must be a personal example of punctuality, devotionto duty and smartness both on and off parade.

(5) He will daily inspect the men and arms before and after the parade and see that thearms deposited carefully in his note after proper cleaning.

(6) He will see that the men attend all parades, roll calls, mess, games, etc., in time in properturn out.

THE TAMIL NADU SPECIAL POLICE MANUAL 33

(7) He will ensure that he and his men always exhibit a high sense of etiquette, courteousnessand politeness whenever he come in contact with the public and other department personnel.

(8) He will ensure that he and his section and always do any other duty that may beassigned to them by his Platoon|Company Commander.

(9) He shall maintain a note book and shall record such of the duties performed by himdaily and shall submit the same every day to the Platoon Commander for his perusal.

(10) He is responsible for neat barrack arrangements and cleanliness of the barracks,latrines and bath rooms of his Company.

(11) He will be well acquainted with all parades and training programmes of his Company.

(12) Discipline - He is required to know each and every men in his section intimately andhe will report any fact of indiscipline for misbehaviour within his section to the PlatoonCommander immediately.

(13) He will keep proper control, discipline, etc., in his section when on detachment duty.

(14) He will take a lively interest in the drill, training, sports and cultural activities of his men.

(15) It is his duty to check all faults of his men however small it may appear and will infusein them a sense of espirit de-corps and esprit of competition.

(16) Welfare - He will pay special attention to the men reporting sick in his section.

31. Havildar - Signal - (1) General - The Signal Havildar is the senior mostNon-Commissioned Officer in the Signal Group.

(2) He is responsible to the Signal Officer and Assistant Signal Officer in all matterspertaining to the discipline, duty and morale of the Signal personnel.

(3) Administration - He is responsible for the discipline and general duties in the RadioStation.

(4) He will allot duties to the personnel working under him.

(5) He will be in-charge of the control station.

(6) He is responsible for the operational efficiency of the Signal personnel.

(7) He will do operating work as stated in Police Standing Order 543 by turn in the station andhe will be responsible to see that one operator is always present at the station to attend to emergencytelephone calls and be ready to switch on the Master Control station on or any out station.

(8) He is responsible for submitting daily logs. He will peruse the out station logs also andsubmit it to the Signal Officer.

(9) Stores - He will keep the signal stores in order and maintain the ledgers correctly.

(10) Training - He will act as instructor in training the Signal personnel.

32. Havildar - Web Equipment Repairer - (1) The Havildar - Web Equipment Repairer willwork under the Battalion Inspector Quarter Master.

(2) He is responsible for the repairs of all the web equipments in the Unit.

(3) He will periodically visit the active Companies and carry out repairs to web equipments,belts, etc.

(4) He will carry out other duties as and when ordered by the Inspector Quarter Master.

(5) He will maintain a Note Book where in he will entered work done by him and produce thesame to the Inspector Quarter Master for his perusal daily.

(6) Stores - He will carry out repairs to the tents as and when ordered by the Inspr. QM.

(7) He will maintain a register for the tools on his change.

(8) He will assist the Inspector Quarter Master in the maintenance and storage of tents, webequipments and other accessories.

33. Naik - Band / Bugle - Nk. Band|Bugle will be second-in-Command of the Band|BugleSection. He will assist the Hav. Band|Bugle in all matters relating to the discipline and training ofthe Band|Bugle Section. In the absence of the Band|Bugle Hav., he will perform the duties as laiddown in Part II, Standing Order No. 22. He will also perform the duties Nks.-in general as laiddown in Part II, Standing Order No. 35 and such other duties that may be allotted to him by theOfficer Commanding, Regimental Centre.

THE TAMIL NADU SPECIAL POLICE MANUAL34

34. Naik Drivers - The Naik Drivers will perform the duties and functions laid down forDriver Constables.

35. Constable Drivers - (1) The Motor Vehicle will be in the immediate charge of ConstableDriver and he will be personally responsible for the thorough cleaning and efficient runningcondition of the vehicle.

(2) He will report to the Motor Transport Officer|Company Commander any repairs andreplacements that he considers necessary for the vehicle.

(3) He should be always available for duty. Ordinarily should be at the vehicle between0600 Hrs. to 1700 Hrs. if he no out duty assignments. He shall not leave the lines with thespecial permission of the Motor Transport Officer. Permission given for any absence from thelines must be for a definite period.

(4) He will leave word in case of absence from the lines where would be found if wanted.

(5) He will, attend parade daily at the specified hour unless had been out on duty later than2100 Hrs. the previous day.

(6) He is responsible for the consumption of petrol, oil and lubricants. Any waste orunusual consumption should be accounted or by him to the Motor Transport Officer and also inhis daily dairy.

(7) He shall before starting the vehicle carefully examine and see if it is in good runningorder and properly equipped. For starting the vehicle in the morning only the starting handshould be used.

(8) Immediately on return from a trip the vehicle should be properly cleaned by the driverand left in the garage.

(9) The driver will always be in uniform and will take his rifle and the approved quantity ofammunition with him when out on duty. He is responsible for the safe custody of the rifle andammunition taken by him.

(10) In the event of any accident or break down in the course it a journey he willimmediately communicate information to the nearest Police Station and will apply for anyassistance required to got the vehicle back to Headquarters.

(11) Any accident resulting in damage to any other vehicle or to any person or animalshould be similarly reported to the Station House Officer of the nearest Police Station and to theMotor Transport Officer|Company Commander immediately on return to the Post.

(12) He will also at once report the matter to the Major Transport Officer|CompanyCommander giving full particulars of the damage or defect and its course. The Motor TransportOfficer|Company Commander will forward such report to the Commandant through theAssistant Commandant, Headquarters immediately.

(13) Should there be any damage to the vehicle or loss of any component part, the driverwill be held responsible for the loss and severe action will be taken against him, if enquiry showsthat he is in any way at fault.

(14) The driver when proceeding out of Headquarters on duty will sign the in and outregister before departure stating where and on what duty he is proceeding; on return toheadquarters he will again report his arrival. This register will be kept in the Main Guard andwill be produced to Assistant Commandant Headquarters by Motor Transport Officer daily inthe morning for his perusal.

(15) He will be responsible for writing the vehicle Daily Diary neatly.

(16) He will not allow any unauthorized person to drive vehicle.

(17) He should not carry civilian in the vehicle unless until there is an order from thecompetent authorities to that effect. The number of persons civilian or executive carried in thevehicle should also find a place in Daily Diary of the vehicle.

(18) He will observe all Traffic Rules strictly.

(19) He is responsible for seeing that spare tyre and tubes are carried whenever they go out.

(20) He shall see that the vehicle in his charge is not over-loaded.

THE TAMIL NADU SPECIAL POLICE MANUAL 35

(21) He will be responsible for satisfactory average petrol|diesel consumption.

(22) No vehicle in charge of driver will be driven at a speed exceeding the prescribed speedunless otherwise specifically ordered by a responsible officer to exceed the speed limit. Thespeed with-in the limit area will be 25 K.Ms.

(35). Naiks - Section (Second in Command) - (1) General - The Naik as Second inCommand of a section is responsible to the Platoon Commander for the discipline andadministration of his section.

(2) Administration - He is required to know each and every man in his section intimately.

(3) He will report to the Platoon Commander through Section Havildar immediately theexistence of any miscreants or prevelance of untoward tendency on the part of the Constablesand Lance Naiks.

(4) He is responsible to see that all his section men are educated and explained properly theBattalion and Company Orders that may be published from time to time.

(5) In the absence of Havildar he will perform the duty the Havildar for his section.

(6) He will carry out such other orders as and when issued by the Platoon Commander.

(7) Welfare - He will report to the Platoon Commander through the Section Havildar anygrievances of his men and take steps to redress the grievances as early as possible.

36. Naik - Signal - Administration - (1) The Naik operator is responsible for the efficientand economical working of the wireless set and charging plant in his post and for thesupervision of the staff under him.

(2) Before operating he will see that the equipments are fully maintained and in properworking order.

(3) He will open his set exactly at the time ordered by the Control Station.

(4) Before operating the set he will make sure that his set is exactly tuned into the givenfrequency.

(5) He will pass and receive all the official messages under correct wireless telegraphicprocedure.

(6) He will not accept any private message for being passed over the Police Wireless grid.

(7) He will maintain a detailed record of the operating hours on the wireless log according tothe instructions issued from time to time.

(8) He should ensure that the In messages received at his station are written out legibly anddelivered to the addressee without any delay. In like manner all out messages should bedeclared expeditiously according to priority and volume of traffic.

(9) He will take over and hand over charge in writing.

(10) He will report at once to the Post Commander any defect in the working of the set orcharging plant. This report will be transmitted to the Signal Officer with all possible speed.

(11) He will take turn with the Wireless Lance Naik to attend communication when all thewireless staff are present; otherwise are will attend all communications.

(12) He will maintain the records and registers pertaining to is station as indicated in PartII, Chapter X, Stading Order 141.

(13) Discipline - He is responsible for the control of the staff under him subject to thegeneral supervision by the Signal Officer.

(14) Stores - He is responsible for all tools and spare parts equipment, etc., maintained inthe Radio Station.

(15) Security - He should maintain a high standard security and guard against leakage ofsecret message and sabotage by subversive and hostile elements.

(16) He should undertake monitoring or any other special work whenever required.

(17) He will maintain liaison with the Defence Service, the Post and Telegraph and Railwaysespecially during emergencies.

(18) He will attend refresher courses from time to time improve his efficiency.

THE TAMIL NADU SPECIAL POLICE MANUAL36

CHAPTER IV.OTHER - DUTIES OF

37. Lance Naik - General - (1) The Lance Naik by virtue of his rank has precedence overhis Section Constables.

(2) He will be in-charge of the Section in the absence of the Havildar and Naik.

(3) He will lead the Section and act as Section Commander in case of emergency orwherever so ordered.

(4) He is responsible to the Platoon Commander for the discipline and training of his Section.

(5) He will be particularly responsible for the proper turn-out of the men in his Section.

(6) He will carry out all orders of the Section Havildar and Section Naik.

(7) He must set an example by being smart, faultless in his turn out, punctual at all timesand obeying orders with alacrity.

(8) He will check all faults of his section men, however small and bring to notice any mattersprejudicial to discipline or the good name of the Force.

(9) He will strike hard to promote a competitive spirit and esprit-de-corps in his Section.

(10) He will take part himself in all duties, games, cultural activities, etc., along with hisSection men.

(11) He is required to know each and every man in his Section intimately and will reportany miscreant or untoward tendency to the Section Havildar immediately.

(12) He will assist the Section Havildar in looking after the welfare of his Section men.

38. Lance Naik - Signal - (1) The Lance Naik Operator is the Second in-charge of theWireless Station while on detachment and will directly work under the Signal Naik. In theabsence of the Signal Naik he will be in-charge of the Wireless Station.

(2) His duties and functions are the same as that of Signal Naik - Vide Part II, Chapter III,Order No. 36.

39. Police Constables - General - 1. The Constable as a Police Officer, must take pride inhimself that he belongs, serves and forms part of the Police organization.

2. A Constable will always keep himself physically fit smartly turned out.

3. He must exhibit a high sense of Pride, Discipline, Courage, Devotion, Implicit obedienceand High morale on and off duty.

4. He will behave with the public courteously, politely and firmly.

5. He must always be able to discharge his duties efficiency and intelligently.

6. He is responsible particularly to his immediate superior and in general to all the officersof the Organization.

7. He must pay proper compliments to all his superiors be he in uniform or in mufti.

8. He must be conversant with all orders of the Force issued from time to time.

9. Collective or direct representation is contrary to the Rules. Grievances, if any, musttherefore be addressed individual through the proper channel.

10. It is the duty of the Constable to bring to the notice his superiors any matter prejudicialto the interest of the Form.

11. He shall not enter into direct correspondence with superiors or indulge in sendinganonymous and pseudonymous petitions.

12. He shall not approach political parties or officials any favour relating to the interest andadministration of the Force.

13. He is solely responsible for the safe custody and maintenance of all Government property,clothing, etc., issued to him.

THE TAMIL NADU SPECIAL POLICE MANUAL 37

14. He will maintain neatly and properly the Government Quarters allotted to him. He isresponsible for any damage to the Government building due to his negligence or due to thenegligence of any members of his family.

15. He shall not indulge in or encourage gambling while on or off duty.

16. Discipline is a fundamental principle of work in Tamil Nadu Special Police and he muststrictly adhere to it.

17. He must always be loyal to the Department and the Government.

18. He will implicitly obey and carry out efficiently all order of his superiors.

40. Police Constable - Bugler - 1. The Constable Bugler is one the strength of CompanyHeadquarters Staff and will work directly under the Assistant Sub-Inspector.

2. He will be conversant with all Bugle Calls, in the Unit.

3. He is responsible for sounding all Bugle Calls at the prescribed time.

4. When his Company is on Guard duty he will be the Bugler for the Company Guard.

5. He is responsible for keeping the bugle and bugle cord always neat and clean.

6. Just like other Constables he will also carry out the duties and functions of Constableslaid down in Part II Chapter IV Standing Order 39.

41. Constable - Carpenter - 1. The Constable Carpenter will work under the direct controlof the Inspector Battalion Quarter Master.

2. He is responsible to carry out all minor repairs, etc., to the Unit furniture.

3. He is responsible for the cleanliness and proper maintenance of the Carpenter Shop andtools on his charge. He will ensure that no tools, etc., are misused|mishandled at any time.

4. He will maintain a Carpenter Tools Register for the tools held in his charge.

5. Just like other Constables - he is responsible to carry out the duties and functions laiddown for Constables in Part II, Chapter IV, Standing Order No. 39.

6. He will maintain a General Diary and record the work turned out daily. This diary will beperused by the Battalion Quarter Master daily.

42. Police Constables - Clerk - 1. A Constable Clerk is provided for the Adjutant Inspectorin a standard battalion and he is on the strength of the Battalion Headquarters Company,Adjutant-Inspector Group.

2. He will assist the Adjutant Inspector in all official correspondence pertaining to AdjutantInspector Group.

3. His work and functions are the same as that of the Havildar Company Clerk - as far asAdjutant Inspector Group is concerned.

4. He is also responsible to carry out the duties of Constable laid down in Part II, ChapterIV, Standing Order No. 39.

43. Police Constable - Mochi (Cobbler) - 1. The Constable - Mochi wherever provided willwork under the Battalion Quarter.

2. He is responsible for the repair of all boots, leather and web equipment of the Unit.

3. He will maintain a record of repairs undertaken by him and will produce the same toBattalion Quarter Master for his perusal along with the articles repaired.

4. He will maintain a stock book of all tools and equipment in his charge.

5. He will keep his workshop always neat and tidy.

6. He will not undertake any private work in the works.

7. He is responsible for the security of his workshop.

8. He will carry out the duties of Constable as laid down in Part II, Chapter II, StandingOrder No. 39.

9. He will maintain a General Diary and record the work turned out during the day. Thisdiary will be perused by the Battalion Quarter Master daily.

THE TAMIL NADU SPECIAL POLICE MANUAL38

44. Constable - Mess - 1. The Police Constable who is elected every month as the MessPolice Constable will assist the Mess Havildar in the running of the Company Mess.

2. He will bring to the notice of the Mess Officer through the Mess Havildar any suggestionsor complaints about the daily running of the Mess.

3. He will be present during all mess parades and bring to the notice of the Mess Officerthrough the Mess Havildar any partiality or favouritism shown by the followers in the matterdishing out meals to the men.

4. He will carry out such other duties as and when detailed and Company Commander.

45. Constable - Sanitation - 1. Each company is having a sanitation police constable andhe will work under the company Havildar major.

2. He will carry out all the duties as laid down for the Havildar Sanitation in Part II ChapterIII S.O. 29 in so far as they relate to the sanitation of the company.

46. Constable - Stores - 1. He will assist the Company Quarter Master Havildar in allmatters relating to the Company Stores.

2. He will also carry out such other duties as and when ordered by the Coy. Commander.

47. Police Constable - Tailor - 1. The Constable - Tailor will work under the BattalionQuarter Master and will be in the strength of the Quarter Master Group.

2. He will carry out the duties pertaining to his profession as and when allotted by theBattalion Quarter Master.

3. He will be responsible to maintain the Sewing Machines their History Sheets, tools andother accessories properly.

4. He will maintain a stock book of all tools and accessories in his charge.

5. He will not undertake any private work nor will be allow any unauthorized person tohandle the Sewing Machines.

6. He will like other Constable - Carry out the duties and functions laid down in Part II,Chapter IV Stander Order 39 for Constables.

7. He will maintain a General Diary and record the work turned out during the day. Thisdiary will be perused by the Battalion Quarter Master daily.

48. Radio Supervisor - (1) The Radio Supervisor will be responsible for the efficient workingof the Radio sets and charging plants for this purpose he will thoroughly check the chargingplants, batteries, etc., at least once in a month and will record in the inspection book maintainedfor this purpose his remarks regarding the condition of the equipment and steps taken by himto rectify infects noticed, if any, during his inspection. He will submit a copy of this report to thePolice Radio Officer, Madras and another copy to the Commandant, through the Signal Officerand Assistant Commandant concerned.

(2) He will distribute work to the Technicians under him, take turns with the Technicians tocheck up all the T.P. and Static Stations at least once in a month and do minor repairs whereverneeded. As and when instructed by the Signal Officer to attend service calls, the RadioSupervisor will proceed to attend the service call or direct one of his Radio Technicians to do so.

(3) He will visit posts in the event of break-down of the sets the charging plants, carry outthe necessary repairs and record in the inspection books the nature of the break-down andrepairs carried out and whether it was due to any neglect on the part of the Radio Staff. A copyof this notes in the inspection book will be forwarded to the Commandant through the SignalOfficer who will add his remarks, if any and the action taken by him.

(4) He will supervise the work of the Technicians under him.

(5) He will be responsible for the test instruments tools, etc., issued to the Radio Workshop.The Unit Radio Workshop will be under his over all administrative control.

(6) He will maintain history sheets for all the Radio Equipment charging plants and testinstruments in use in the Radio net work.

(7) He will also maintain an account of all signal stores on his charge and return theunserviceable parts to Stores for anward transmission to Police Radio Officer for condmnation.

THE TAMIL NADU SPECIAL POLICE MANUAL 39

(8) He will not undertake any private repairs in the Unit Workshop.

(9) He will be present in the Radio Workshop on all working days between 08.00 hrs. to13.00 hrs and 14.00 hrs. to 17.30 hrs. On holidays he will take turns with the Technicians toattend the Workshop to meet any emergency.

(10) Whenever an emergency is notified he should be on the spot and co-operate with theSignal Officer or the Operator in-charge fro the maintenance of communication withoutinterruption.

(11) He should fully co-operate with the Signal Officer and his staff and keep the SignalOfficer and the Radio Station staff informed of his movements.

(12) He should maintain weekly diaries shown the work done by him date-war and submitthe same to the Police Radio Officer, Madras through the Commandant.

(13) He should be available for duty, outside normal hours also, if called upon to do so.

(14) He shall be responsible for the upkeep of all the Radio equipment and amenity radios,etc., if any, in the Unit.

(15) He is liable for service anywhere in the Indian Union with any Tamil Nadu State PoliceBattalion.

49. Radio Technicians - (1) The Radio Technician will be under immediate control of theRadio Supervisor and carry out all orders.

(2) He will attend to all minor repairs, servicing and maintenance of equipment, batteriesand other allied work.

(3) Any damage caused to the equipment by his careless handling will entail recovery of thecost of the damage from him.

(4) He should co-operate fully with the executive staff.

(5) During emergencies he should be on the spot and attend to all the technical workconnected with the operation of the Radio Stations and help and executive staff to maintain un-interrupted communication.

(6) He should be available for duty outside normal working hours also, if called upon.

(7) He will visit all Radio Stations of the Unit once in a month in turn with the Radio Supervisorto check up the equipment and carry out minor repairs whenever necessary.

(8) He will be present in the Radio Workshop on all working days between 08.00 hours and13.00 hours, and 14.00 hours and 17.30 hours. On all holidays he will take turns with theTechnician to Supervisor to attend the Workshop to meet any emergency.

(9) He will not under take any private repairs.

THE TAMIL NADU SPECIAL POLICE MANUAL40

CHAPTER 5ADMINISTRATION OF COMPANY

50. Accounts - The following accounts only shall be maintained in a Company Office.Additional Accounts may only be opened under the orders of or with the approval of theCommandant:-

a) Pay and Travelling Allowance Account.b) Contingent Account.c) Mess Account.d) Company Fund Account.e) Private Advance Account.f) Pay and Mess Book.g) Service Stamp Account.

51. Accounts - Maintenance of - General Instructions - A cash book form in C.F. No. 119shall be maintained for all accounts referred to in paragraph 1 above in a company office.

(b) The cash book shall contain two sets of pages, left hand pages are marked “Dr.” (Debitor)and the right hand pages “Cr.” (Creditor).

(c) The permanent advance and all other moneys received shall be entered on the “Dr” sideand all disbursements or expenditures shall be entered on the “Cr” side of respective accounts.

(d) The sums paid to men from the permanent advance and their recoupment shall beentered in red ink so that the adjustments of such payments can be easily watched and delaybrought to notice.

(e) The book shall be closed at the end of each day on which there is a transaction, theamount or cash on hand being shown as the last entry for the day on the “Cr” side broughtforward as the first entry of the next day on the “Dr” side.

(f) The book shall be in the custody of the Company|Group Commander and shall bemaintained by himself. Pencil entries, overwriting, scoring out, erasing, insertion and substitutionare forbidden. Cash balances and keys of cash chests will be handed over by Company|GroupCommanders to the next senior Officer present or to any other Officer under the orders of theAssistant Commandant, whenever they leave their posts for any period entailing absence forone night. A similar procedure will be adopted whenever officers in possession of Governmentcash are placed sick in quarters. Such handing over and resumption of charge will beacknowledged in the account books in words and figures and in the General Diary in figuresonly. Any shortage or excess of cash found will be reported immediately to the Commandantthrough the Assistant Commandant concerned.

(g) Great care should be taken to see that correct entries are made in cash books. Should itbe necessary to make a correction in a cash book, it will be done by neatly scoring out theincorrect entry and by inserting the correct entry immediately above under initials of the individualmaking the correction. The scoring out should be such as to permit reading of what has beenscored out.

(h) To facilitate easy check of disbursements as against the corresponding receipts, the lastcolumn, viz., head of account on each half shall be used for noting the debits of disbursementsor dates of receipt of the different items.

(i) At the end of each day on which there is a transaction, the amount or cash on handshould be shown denomination-wise and the officer-maintaining the account will sign with datewhile closing the cash book for the day.

(j) Inter-Fund-Loans will not be made without the sanction of the Assistant Commandantand application for such sanction will contain detailed reasons for the necessity of the loansrequested. Government funds will not be used for advancing loans to private funds.

(k) At the end of every month a detailed balance sheet shall be made out in the cash bookof all accounts and a copy of the same in form C.F.No. 37 will be submitted on the last day ofeach month to the commandant showing the amounts due to each fund until such amounts arepaid up. irrecoverable expenditure will be noted in red ink.

THE TAMIL NADU SPECIAL POLICE MANUAL 41

52. Accounts-Auditing of instructions for - (i) Monthly Audit Boards consisting of oneGazetted Officer and two Junior Officer other than then Office maintaining the account will beassembled before the 10th of every month to audit all accounts of the company. It will be theduty of such Board to satisfy themselves:

(a) that the accounts are arithmetically correct;

(b) that all receipts and disbursements are supported by proper vouchers;

(c) that disbursements, having due regard to the objects of each fund and to normal policyand practice are legitimate and reasonable;

(d) that all authorised and fixed contributions to the various fund shave been duly creditedinto those funds;

(e) that liabilities have not been omitted from the balance sheets;

(f) that assets are not over-estimated; and

(g) that cash balances, are actually available.

(ii) The Board will bring to the notice of the Commandant any disbursements which thoughlegitimate, are in their opinion excessive or extravagant.

(iii) The proceedings of the Board certifying that the above instructions have been carriedout, and showing details of all errors, discrepancies, etc., noticed by them will be submitted tothe Commandant by 10th of every month.

53. Accounts - Company Fund - The Company Fund Account will be maintained in thefollowing registers:

(a) The Company Fund Cash Account in Form C.F. No. 119 will be maintained to show allreceipts and disbursements affecting the Fund. Vouchers for all disbursements will be filed andserially numbered, and memorandum counterfoils relating to receipts will also be preserved.

(b) Monthly subscriptions to the Company Funds from Officers and other ranks will befixed at the discretion of the Deputy Inspector General of Police, Railways and Armed Police. Thepresent rates of subscription are as follows:

Rs. P.

Adjutant Inspector and Inspector 2.50Sub-Inspector 2.00Non-Commissioned Officers 1.00Lance Naiks and Constables 0.50

(c) Expenditures towards the cost of amenity articles, conducting of bhajanas purchase ofnews papers and magazines will be met from this Fund with the prior sanction of the AssistantCommandant and will be treated as irrecoverable in the fund. All such irrecoverableexpenditure will be written in red ink in the cash book.

(d) Apart from the Monthly Balance Sheet, a Capital Balance Account will also be drawn upevery month in this account.

(e) Advances to Junior Officers and other ranks may be made from this Fund to meeturgent and unforeseen expenditures and also to men proceeding on escort duty, etc., Suchadvances should however, be adjusted without delay either from their pay or when their TravellingAllowance Bills are encashed. Company commander’s may grant advances up to Rs. 10 withoutprior sanction. All applications for loans exceeding Rs. 10 will be submitted to the AssistantCommandant concerned for sanction. Fresh advance will not be granted to those with loansalready outstanding. Advances will be limited to the following amounts except in really emergentcases and with sanction of the Assistant Commandant.

Rs. P.

Adjutant Inspector and Inspector 40.00Sub-Inspector 30.00Non-Commissioned Officers 20.00Lance Naiks and Constables 15.00

(f) In really emergent cases Company Commanders may sanction advances up to Rs. 15 toa Constable or Lance Naik, Rs. 20 to Non-Commissioned Officers and Rs. 30 to Sub-Inspectors

THE TAMIL NADU SPECIAL POLICE MANUAL42

including Adjutant Sub-Inspector, but they will obtain the approval of the AssistantCommandant concerned subsequently. The total advances from the Company Fund will notexceed one-third of the Company Fund capital at any time without the sanction of theCommandant.

(g) Advances should be repaid in regular monthly instalments commencing from thesubsequent month onwards in which the advance was drawn; prior sanction of the AssistantCommandant should be obtained for extending the number of instalments. Interest on any loanwill be 5 paise. The interest will be recouped advanced whether less than or more than Rs. 10.The minimum interest on any loan will be 5 paise. The interest will be recouped along with thelast instalment of refund of the loan. The calculation of interest will be based on the followingsimple formula:-

I A (N x N plus 1) = paise where I Interest.

4

A The amount in rupees of each instalment.

N The number of instalments to be collected.

(h) Interest need not be recovered on amounts advanced to men proceeding on escort duty,etc., such advances should however be adjusted without delay when their Travelling AllowanceBills for such journey have been cashed.

(i) The Company Fund Property Register - The Company Fund Property Register willcontain details of all Company Fund Property such as books, radios gramophones, records,typewriters, bhajana articles, musical instruments and this will be kept posted upto date at theend of every month.

When company fund properties become unserviceable due to fair wear and tear they will becondemned by the Audit Board during its monthly meetings. In case of unfair wear and tear theboard will fix up responsibility and recommend the cost to be recovered. All unserviceablearticles condemned and also the old news papers, magazines, etc., will be sold in auction andproceeds credited to the fund.

54. Contingent Account - The Contingent account will show all receipts anddisbursements made on account of contingencies and receipts and refund of temporary loansfrom any other funds when in certain circumstances the permanent advance may beinadequate to meet all the disbursements (such loans can only be made with the previoussanction of the Assistant Commandant) vouchers relating to receipts alone require to bepreserved for check. The expenditure vouchers which are usually cash bills and cash receiptsfor the payments made towards the purchase, etc., for contingent articles will be submitted toBattalion Office along with the Bill for contingent charges in Form No. 37 on or before 20th ofevery month for the recoupment of permanent advance. Permanent advance towards railwayfare and any advance paid to other ranks towards railway fare, etc., will also be shown in thisaccount.

55. Mess Account - The Mess Account will be maintained in the following Registers:-

(a) The Mess Cash Account Book - The Mess Cash in C.F. No. 119 will be maintained toshow all general receipts and expenditure in regard to the mess fund. Advances to the MessOfficer towards the purchase of rations, etc., will be made from this fund. The Mess dues ofother companies will be sent from this Account.

(b) The Mess Attendance Register - The Mess Attendance Register will show theattendance at meals and the number of messing units consumed by each man and the amountdue from him during each month. It will be maintained by the Mess Non-Commissioned Officerwith the assistance of the Company Havildar Major in the Proforma - Vide Appendix 3.

(c) The Daily Ration Issue Register - The Daily Ration Issue Register will be maintained inthe promorma vide Appendix 4 and will show details of the quantity of rations purchased andissued to the mess daily and balance of rations available at the end of every day under eachhead. All receipts of rations purchased will be entered in red ink. The last column will show thenumber of meals served each day in order that it may be easy to verify whether a uniform rate

THE TAMIL NADU SPECIAL POLICE MANUAL 43

of issue of ration has been adhered to. At the end of every month as abstract showing (i) the totalquantity of rations purchased under each head; (ii) the balance quantity of rations issued undereach head; and (iii) the balance quantity of rations available under each head will be preparedby the Mess Officer to facilitate easy preparation of Messing Return. The actual cost of balancerations available at the end of each month will also be worked out and shown in the Registerevery month.

(d) The Ration purchase register - The Ration Purchase Register in the Proforma videAppendix 5 will be maintained to show details of purchase of food-stuffs under their separateheads. An abstract of cash expenditure under the various heads during the month will also beshown in this register at the end of every month. The mess rate for the month will be worked outand written with all details in this register every month.

The formula shall be D.M.R. = (P+B1)-(B2+R)

U

Where (1) DMR Daily Mess Rate.

(2) P = Purchase during the month.

(3) B1 Value of Balance Ration at the end of previous month.

(4) B2 Value of Balance Ration at the end of current month.

(5) R = Excess recovery during previous month if any.

(6) U = Total number of units during the month.

(e) Register noted in sub-paragraph (b), (c) and (d) above will be maintained by the MessOfficer and will be countersigned by the Company Commander at the end of every month.

(f) A Monthly Messing Return in the Proforma vide Appendix 6 will be submitting to theCommandant before the 5th of each month relating to the previous month.

56. Accounts - Pay and Travelling Allowance - (a) The Pay and Travelling AllowanceCash Book is the main Cash Account for Government as well as private monies received fromand remitted to other Companies, Battalion Office or elsewhere. Amounts relating to the BattalionPolish Fund should also be shown in this Account.

(b) Memorandum counterfoil for all amounts received in this account (except where paymentsare made in person) will be serially numbered and filed. Except for Travelling Allowance, GeneralProvident Fund and Polish loan amounts, for which separate receipts are sent, the receiptvouchers for all disbursements for which receipts are not obtained elsewhere (Eg. Pay and MessBook) will be serially numbered for the financial year and filed together.

(c) Pay and Mess Book - The Pay and Mess Book is an individual recovery account and willshow details of all recoveries made from the pay of each man under various heads, of the grosspay due to each man, and of the balance of pay due after deducting the total recoveries. It willalso contain the Acquittance Receipts of those to whom the balance pay has finally been disbursed.In case such balance pay has finally been disbursed either by money order or to other CompanyCommander through a memorandum trifoil, the particulars of money order receipt number withthe date and name of Post Office or the memorandum trifoil number with the name of thecompany to which the amount has been sent will be entered in the last column in the Pay andMess Book against such item.

57-A. Accounts - Security Deposit Register - An advance of Rs. 10 will be collected fromeach Officer and other rank of the Company and credited to this Account. This is a securityadvance collected from each individual to effect recoveries towards clothing articles, lost, notreturned in case they desert or leave the force. This amount will also be used to supplement theMess Permanent Advance in case of necessity with the approval of the Assistant Commandant.

57-B. Security Deposit Running Account Register - A nominal roll, rank-wise will bedrawn up allotting separate pages for 1. Inspectors, 2. Sub-Inspectors, 3. Assistant Sub-Inspectors and Havildars, 4. Naiks, 5. Lance Naiks and Police Constables. The amount of securitydeposit will be noted against each name. When a man is transferred from one Company orBattalion to another Company or Battalion, his number and name will be ringed off in red inkin the Running Account Register and the details of cash memo and designation of the Officer to

THE TAMIL NADU SPECIAL POLICE MANUAL44

whom the deposit is transferred will be noted against his name. In the event of his becominga casualty, the details of recoveries, if any, towards dues and the balance refunded to him willbe noted against his name.

One receipt of deposits transferred from other Companies or Battalions, the number andname of the depositor will be added in the respective rankwise page of the running accountregister. The above procedure will facilitate the checking of the Balance Sheet in the SecurityDeposit Cash Book and also remove the present time consuming practice of carrying over thesecurity deposit amount every month in the Running Account Registers.

58. Service Stamp Account - Service postage stamps should be used only for prepayingpostage on communications other than telegrams which are bonafide on the service of theGovernment and for meeting other charges payable to the Post Office for which service postagestamps are accepted.

Company Commanders shall submit a monthly statement of expenditure of service stampswith an indent for stamps in Form No. 39 to the Battalion Office by the fifth of the month. Theywill render proper accounts for the service stamps received and will keep the service stampsunder their personal custody. Assistant Commandants shall very carefully check the expenditureof service stamps and record their remarks in the monthly Audit Board Proceedings. ServiceStamps Account will be maintained by every Company in the Daily Stamp Account Register inC.F. No. 444.

2. In affixing service stamps in Postal letters, covers and packets care will be taken to useas less a number of stamps of appropriate denominations of correct value.

59. Allocation of work among Platoon Commanders - (i) For purposes of administrationeach Platoon Commander in a Company will be in-charge of one of three groups of subjectsdetailed below for a period of four months in so far as they relate to the Company Commander’sresponsibility to the Company as a whole. The Groups will be redistributed every four months sothat in a period of 12 months each Platoon Commander would have been in-charge of all thethree groups. This distribution of work is ordered for the efficient administration of theCompany and does not absolve the Company Commander of his responsibility with regard tothe administration of the Company. The Company Commander will exercise strict supervisionand ensure proper co-ordination of work among Platoon Commanders.

The aforesaid group will be arranged in the following manner:-

(a) Training Groups -

Training.Sports, Games and Recreation.Parade and Sports Ground.Alarm.Company movement.

(b) Administrative Group -

Correspondence.Company records.Assisting O.C. in Office work and in cash accounts.Transport.Messing.

(c) Stores Group -

Stores.Government properties.Cycles.Arms and Ammunition.Sanitation, Barracks, Buildings, etc.

Note : The ASI will assist the Training Group besides other duties so also the CompanyQuarter Master Havildar will assist Stores Group and Mess Havildar will AssistAdministrative Group.

THE TAMIL NADU SPECIAL POLICE MANUAL 45

60. Band Buglers - 1. The Band will be under the direct control of the OfficerCommanding, Regimental Centre.

2. The Band Rules and instructions on the operation of the Band Fund are published inChapter XVII Standing Order No. 239.

3. Buglers - (i) Only one Bugler sanctioned to every Company of the Special Police Battalion,formed on India Reserve Battalion Pattern. Endeavour should however be made by the UnitCommanders to train Buglers at the rate of at least one Bugler for every Platoon.

(ii) All Buglers will be trained in the Regimental Centre, for a period of at least six monthsand thereafter they will attend the Refresher Courses that will be conducted by the RegimentalCentre periodically.

(iii) While in Battalion Headquarters all Buglers will be attached to Adjutant-Inspector forpurposes of training and Guard duties.

(iv) Buglers duties are detailed in Part II, Chapter IV, Standing Order No. 40.

61. Barracks - 1. Barracks will at all times be kept clean and tidy.

2. All bedding, clothing, equipment, boots, boxes and containers will be neatly folded orpacked and kept in an uniform manner in each barrack.

3. In order to foster healthy rivalry in the matter of keeping the barracks clean and tidy, allNon-Commissioned Officers and men of the Platoon will be housed together and will not be split up.

4. During parade hours bedding will be rolled up and placed 18" from the foot of the bed kitboxes if any will be placed down the centre of the barrack and all private boxes will be placedneatly under the bed.

5. Where there are no beds, the bedding will be rolled up and placed in line on the groundat a distance of five feet from the side walls of the barrack. Private boxes will be placed againstthe side walls.

6. Dust bins will be placed in line and opposite to the side doors of the barrack.

7. All doors and windows of the barrack will be kept open except during inclement weather.

8. Equipment and boots will be arranged neatly on shelves if provided.

9. All metal work should be kept well polished.

10. The senior unmarried Non-Commissioned Officer of each Platoon will be responsible fordiscipline of his Platoon barrack. His name and number will be published in the Company orderand read at Roll Call periodically.

11. Damage to barracks will be noted and reported to the Assistant Commandant byCompany Commanders. Deliberate damage will be charged for.

12. Display of unofficial photos, pictures, caricatures and drawings on the walls is strictlyprohibited.

13. No unauthorized persons will be allowed to stay in the barracks without the permissionof the Company Commander.

62. Battalion Routine Orders - (1) Battalion Routine Orders with be issued for every weekby the Commandant. The Calendar week from Sunday to Saturday will be followed. Theseorders must be published on the Saturday-preceding the week to which it relates.

(2) Battalion Routine Orders will be serially numbered every calendar year. The BattalionRoutine Orders will be numbered as B.R.O. 1|70 B.R.O. 2|70 and so on.

(3) The Battalion Routine Orders will consist of two parts, the Battalion such as:-

1. Disposition of Companies.

2. Duty Company and Duty Officer.

3. Fire fighting and fire picket party.

4. Holidays during the week.

5. Transfers.

6. Promotions.

THE TAMIL NADU SPECIAL POLICE MANUAL46

7. Rewards.

8. Punishments.

9. Appointments.

10. Circular Instructions issued by Commandant.

The Battalion Order Number or the Current Number under which the above orders havebeen issued will be noted against each of the above orders.

The Battalion Routine Orders will be filed year-wise and later got bound for permanentretention.

These orders are distributed among all Officers Commanding Companies and Groups,Gazetted Officers, Medical Officer and Manager, Battalion Office, Recipients should carefullywatch the receipt of the Battalion Routine Orders and if any order is not received in time theOffice Manager will be informed of it and copies obtained.

Battalion Routine Orders are confidential and as such should be handed over on relief.

Part I of the Battalion Routine Order will be sent every Saturday to the Deputy Inspector-General of Police, Railways and Armed Police and also to the Commandant.

Part II - This will contain copies of circular instructions issued by the Government,Inspector-General of Police, the Deputy Inspector-General of Police, Railways and Armed Policeand other important instructions which the Commandant considers necessary for publicationin Part II of the Battalion Routine Orders. This part will not be sent to the Deputy Inspector-General of Police, Railways and Armed Police and other Commandants.

63. Bounds - (1) Definite bounds are not laid out but any place or area which the OfficerCommanding Company considers undesireable may be placed “Out of Bounds” for all ranksby him.

(2) He will immediately inform the Commandant through the Assistant Commandant of hisaction with reasons for such action.

(3) Any locality in which any infectious disease is prevalent should be placed “Out of Bounds”immediately.

(4) A place or area if placed as “Out of Bounds” a notice to that effect will be posted on theUnit Notice Board immediately and the notice will be read out at the next successive roll callsand wide publicity given. List of such places will be published in the Battalion Orders from timeto time.

(5) No person will proceed to an “Out of Bounds” area without written permission from theCompany Commander.

(6) Any violation of bounds should be viewed seriously and disciplinary action taken againstthe individual violating the orders.

64. Canteen - (1) Post Coffee Shops will be leased out to reliable contractors by CompanyCommanders with the approval of the Commandant.

(2) Agreements will be made out in the appropriate proforma Vide Appendix VII signed bothby the Company Commander and the Contractor and sent to Battalion Office for file.

(3) Rebate will be collected at a rate of not less than 2 per cent of the total sales per monthwhich will be fixed by the Commandant and will be credited to the concerned Company Fund.

(4) Coffee Shops will be maintained at all times in a clean and sanitary condition.

(5) They will be inspected by the Orderly Officer every day and by the Officer CommandingCompany every Tuesday.

(6) All persons serving or handling food in the Coffee Shops will be required to produce onemployment medical certificates as to their fitness and freeness from contagious diseases. Thesecertificates will be granted by the Unit Medical Officers. Thereafter Coffee Shop servants will beexamined by the Unit Medical Officer during his monthly inspection.

(7) Any infringement of the above orders will render a Post Coffee Shops.

(8) Unauthorised persons will not be allowed to patronise Post Coffee Shops.

THE TAMIL NADU SPECIAL POLICE MANUAL 47

(9) Contractor’s account books and registers must be open to inspection by Gazetted Officersand Junior Officer of the Unit at any time during working hours.

(10) Officers Commanding will frequently check the rice and sugar accounts maintained inCoffee Shops and ensure that everything is above board.

(11) A notice board indicating the price and quantity of every edible articles sold in theCoffee Shop will be displayed duly approved by the Company Commander for the information ofthe men using the Coffee Shops.

(12) A nominal roll of Coffee Shop servants together with the particulars of date of lastmedical inspection by the Unit Medical Officer will also be displayed in the Coffee Shop.

(13) At the end of every month a list of Canteen dues will be prepared in duplicateCompany-wise and sent to the Company Commanders for recovering the dues through pay andMess Book.

(14) Undue delay on the part of Companies in the collection of Canteen dues will be broughtto the notice of the Assistant Commandants concerned for suitable action.

65. Committee meeting procedure - The following procedure should be adopted in allArmed Police Units for the holding of Committee, General Body, or Extraordinary GeneralMeetings of Mess, Sports, Company Fund, Club and other Armed Police Unit Committees orAssociation, etc.

(1) Where laid down in the rules the necessary notice in the form of an Agenda should besent to reach members the prescribed number of days before the Meeting is due to take place.

(2) Where no special warning period is laid down notice may be given to all Members inreasonable time.

(3) Such notices will be issued in the form of an Agenda in the form shown in Appendix VIII,copies of which will be issued to each member if so prescribed or otherwise it will suffice if it isposted on the Company, club or Association Notice Board.

(4) It will be the duty of Honorary Secretary|Secretary to draw up the list of subjects to beincluded on the Agenda for a Meeting.

(5) Before Commencing any meeting the Honorary Secretary|Secretary will see that a copyof the Agenda for the meeting is available for all the members of the meeting. It can be doneeither by writing up the Agenda on a Block Board or Notice Board for all to see or by issuingcopies to each member.

(6) At any meeting where there is no Ex-officio President or Vice President present themeeting will first proceed to elect a President for that meeting.

(7) It shall be the duty of the President to conduct the meeting in an orderly manner accordingto the rules of the Association.

(8) Proceedings or Minutes of all Meetings will be drawn up in the form laid down in AppendixIX, which will be copied into the Minutes Book of the Club or Committee or Association, etc., andwill be signed by the President in token of its correctness.

(9) Only those members of the Committee President at the meeting will sign at the top of theProceedings or Minutes to prove that the necessary quorum was present.

(10) The Proceedings or Minutes of the last meeting of the Club, Committee or Associationetc., will also be read out or circulated first and will, if correct, be approved and recorded intoken of their correctness.

(11) The President will then proceed to deal with the other subjects on the Agenda in suchorder or subsequence as he deems fit.

(12) During any meeting the Honorary Secretary|Secretary will be responsible for notingdetails of all resolutions passed by the Members and of copying them into the minutes bookthen and there if possible.

(13) Should it not be possible to copy the resolutions into the minutes book then and therethe Honorary Secretary|Secretary will enter them in the Minutes Book as soon as possible afterthe Meeting.

THE TAMIL NADU SPECIAL POLICE MANUAL48

(14) All such minutes when entered will be checked and signed by the President of thatmeeting in token of heir correctness.

66. Correspondence - (1) Methods of correspondence will be as laid down in Police StandingOrders, Volume I, Orders 404 to 423.

(2) Covers intended for the Commandant|Deputy Commandant and Assistant Commandantswill be addressed to them personally and not to the Manager.

(3) Correspondence between Junior Officers will not be unduly prolonged; if the usbjectmatter is disputed more than once, it will be referred to the Deputy Commandant or AssistantCommandant concerned.

(4) Company Commanders will not engage in correspondence with other Departments direct.They will do so only through the Commandant.

(5) All correspondence, should be routed through the next immediate superior.

(6) Correspondence from relatives on behalf of serving personnel will not be entertained.However, correspondence will be entertained with due regard from relatives of deceased personnelor when the person in service is incapacitated or incapable of entertaining correspondences dueto reasons physical or mental inability.

(7) Prompt replies are the sign of healthy correspondence and good administration andtherefore delays of any sort should be avoided at all stages.

(8) Correspondence of secret and confidential nature will invariably be addressed in sealedname covers.

67. Discipline and defaulters - A. Discipline - (1) The Commandant as the head of theBattalion is responsible for all matters relating to its discipline and punctual and regularperformance of all its executive duties.

(2) The Tamil Nadu Police Subordinate Service Discipline and Appeal Rule 1955 as amendedfrom time to time will apply to the personnel of the Tamil Nadu Special Police Battalions.

(3) The Cordinal Principle of Discipline is hat no one shall be punished unless he has beengiven an adequate opportunity to defend himself against the action proposed against him.

(4) All ranks should scrupulously avoid bad behaviour whether on or off duty. Quarrelling,use of bad language and provocations are strictly forbidden. All ranks will be obedient andrespectful to their superiors.

(5) All ranks should abstain from replying to his superiors when reproved or pulled up.They should never argue or discuss the propriety of any orders. Redress of any grievancesshould be made through the proper channel.

(6) It is impressed upon officers and men that “TO COMMAND, ONE MUST FIRST LEARNTO OBEY”.

B. Defaulters - (1) The following procedure will be followed for marking and dealing with adefaulter.

(2) As soon as an offence is committed by a Constable the Section Commander will reportthe same to the Platoon Havildar who will bring the matter to the notice of the Platoon Commanderwho, in turn will report it to the Company Commander.

(3) The same procedure will be followed by Platoon Havildars in respect of SectionCommanders and by platoon Commanders in respect of Platoon Havildars.

(4) The Officer or the Non-Commissioned Officer as the case may be, making the report willproduce the defaulter at the next orderly room.

(5) At the hour specified in Company Orders the appropriate Officer mentioned in Part II,Chapter II, S.O. No. 13 and S.O. No. 17 will march both the defaulter and the complainant intothe Orderly Room and will narrate briefly to the Gazetted Officer or Company Commander as thecase may be, the offence committed by the defaulter. The concerned Platoon Commander andA.S.I. will also be present in such Orderly Rooms.

(6) The Officer holding the Orderly Room will examine such witnesses as are necessary andthe defaulter giving him a clear opportunity to explain and will arrive at a decision as to whetheran offence has been committed as alleged.

THE TAMIL NADU SPECIAL POLICE MANUAL 49

(7) If an offence has been committed, the said officer will then decide as to whether theinfliction of a Minor Punishment such as confinement in the Barracks, Pack Drill, Extra GuardDuty, Extra Fatigue work will be sufficient or whether the matter should be dealt with on aPunishment Roll.

(8) If a minor punishment is considered appropriate it should be awarded and communicatedto the defaulter and entered in the Minor Punishment Register (Vide Appendix IV) and in theC.R. Sheet in relevant columns.

(9) If the offence warrants statutory disciplinary procedure the defaulters should be informedaccordingly and the matter should be reported to the Assistant Commandant for necessaryaction.

(10) After action as above the defaulter and witness will be marched out of the OrderlyRoom.

(11) If a minor punishment has been awarded it will be carried out in progressive stages atthe rate of one hour a day commencing from 14.00 hours. An appropriate entry will be madeeach day by the Orderly Officer in column (8) of the Minor Punishments Register. The OrderlyOfficer is personally responsible for the correct extraction of the minor punishment awarded tothe defaulter.

(12) When the punishment has been fully carried out the Company Commander will initialthe entries in the Register at Orderly Room in token of completion.

(13) Men confined to Barracks will be turned out twice a day by Bugle Calls at irregularhours under the orders of the Orderly Officer.

(14) They will be given an hour pack drill and an hour fatigue duty daily not excludingHolidays.

(15) Men, awarded confinement to Barracks should not be deputed on any other workduring the period of confinement in Barracks.

(16) They should be in proper uniform from Reveille to Lights out.

68. Dress Regulations - (1) Order of dress for personnel of the Special Police Units will beas under:

(a) Gazetted Officers:

Review Order Drill|Parade order. Working dress Games Dress.Ceremonial dress for Office &

out duty.

(1) (2) (3) (4)

peak cap Khaki gabherdine Baret cap with IPS/ Peak cap (Khaki White colourtop IPS/TNSP cap badge TNPS white metal gabherdine cop) banians or shirt(White badge). badge in Navy blue IPS/TNPS cap sleeves rolled

surge. badge. and tugged.

Khaki Lustalin shirt-full Blue surge Back Khaki Bush- sleeves. ground. shirts-full

sleeves.

Navy blue tie, Khaki Tunic Khaki shirt-full Khaki Belt. White Drill sorts.Coat with IPS/TNPS white sleeves (Sleeves tometal buttons. be folded up)

web belt.

State Emblem of Govt. of State Emblem of stars State Emblem White socksIndia/Stars IPS/TNPS letters. (of Govt. of India) Govt. of India or White canvas

IPS/TNPS. stars. IPS/TNPS shoes.letters.

THE TAMIL NADU SPECIAL POLICE MANUAL50

Review Order Drill|Parade order. Working dress PT/ Games Dress.Ceremonial dress for Office &

out duty.

(1) (2) (3) (4)

Sam-Brown belt. Blue whistle cord with Ribbons.Blue whistle cord with whistle. whistle.

Medals with Ribbons. Ribbons.Khaki socks. Khaki trousers Khaki trousers.Khaki Trousers. Khaki socks. Khaki Socks.

Brown boots/shoes. Brown boots shoes. Brown boots/shoes.

GO’s stick (Regulation pattern). GO’s stick G.O’s stick(Regulation pattern). (Regulation pattern).

Sword (IPS/TNPS pattern) Pocket Note Book. Pocket Note Book.with brown scabbard frog andknot (To be worn only onceremonial parades).

Pocket Note Book.

Note: There is no objection to wear in Office the dress prescribed for parade.

(b) Junior Officers:-

Peak cap Aeret cap with Peak cap with White colour(Khaki gaberdibe top) cap badge in cap badge. banian or

Cap badge (Tamil Nadu Police) Navy blue surge Khaki matty shirt White shirt halfback ground half sleeves half sleeves

(tugged in(

Khaki Lustalin shirt-full Khaki-Metty shirt- State Emblem Khaki drill shorts.sleeves half sleeves. Govt. of India

Stars.Khaki tunic coat with white State emblem of Govt. Red-Blue ribbon. Khaki cloth belt,metal buttons. of India/Stars

according to status.

State emblem of Govt. of Red-Blue ribbon. Tamil Nadu Spl. White metalIndia/Stars according tostatus. Police shoulder buckle.

letters.

Red and Blue ribbon. Tamil Nadu Spl. Ribbon-Medal. Wollen socksPolice shoulder letters. rolled.

MSP/Tamil Nadu Spl. Police Web-Belt. Khaki drill shorts.should letters.

Khaki Lustalin Nylon ties. Ribbon medal Web-belt White canvasshoes.

Sambrowne belt. Khaki drill-shorts. Khaki wollenstockings.

Khaki whistle cord with Hose-tops-brown Brown shoeswhistle Police pattern. woolen Brown shoes.Medal with ribbon Short putties. Officers caneKhaki shorts. Brown Boots. Pocket Note book

THE TAMIL NADU SPECIAL POLICE MANUAL 51

Review Order Drill|Parade order. Working dress PT/ Games Dress.Ceremonial dress for Office &

out duty.

(1) (2) (3) (4)

Hose-tops brown wollen Pocket Note Bookshort putties. Socks woolenBrown boots. Officers canePocket Note Book

Note: There is no objection to wear in Office the dress prescribed for parade.

(c) Other Ranks:

Slouch hat with unit flash Slouch hat with flash Slouch hat Police banianwith flsh

Khaki shirt-half sleeves Khaki shirt-half sleeves Khaki shirt-half Strap supportingsling

Leather belt Web belt Web belt Shorts KD

Leather pouches Frog web Frog web if arms Socks woollenare carried

Leather frog Badges of rank

Medals with ribbon State Emblem Govt. of Ribbons Badges Canvas shoesIndia for CHM of rank For RBPT rolled

socks with blackammunition boots

Badges of rank

State Emblem of Govt. of India Khaki stripes as per State Emblemfor CHM their rank on both India for CHM

sleeves

White stripes as per their ranks K.D. shorts White stripes ason both sleeves per their rank

on both sleevesK.D. shorts Hose-tops. Hose-tops K.D. shortsPutties short. Putties short

Socks woolen Black ammunition Hose-tops.boots Putties short

Black ammunition boots Black ammunitionred slash for Hav. and CHMs boots

Note : This dress will be worn for guards, ceremonial parade and guard of honour.

2. Instructions regarding wearing of medals and ribbons:-

(i) The instructions regarding wearing of medals and decorations, etc., laid down in ChapterIII of the Dress and Equipment Regulations, pages (33) to (40) of Volume II of the Police StandingOrders as amended from time to time, will be followed.

(ii) Medal ribbons only will be worn when wearing working dress.

3. Orders of wearing Medals:-

The following is order in which the Decorations and Medals should be worn by officers ofthe Police Department.

i) The Presidents Police and Fire Services Medal for gallantry.ii) The Police Medal for gallantry.iii) The Presidents Police and Fire Services Medal for distinguished service.iv) The Police Medal for meritorious service.v) The Indian Independence Medal 1947.vi) The Independence Medal 1950.

THE TAMIL NADU SPECIAL POLICE MANUAL52

vii) The Chief Minister’s Medal.viii) Other awards.

4. Badges - Stars - (i) Officers of the Indian Police and Tamil Nadu Police Service commandingthe Special Police Units will wear the badges of ranks in accordance with the rules pertaining tothe service.

(ii) Deputy Commandants will wear the State Emblem (Government of India)

(iii) Ds. Ps. Part III promoted from the rangs and exempted from wearing breeches, fieldboots and swords.

(iv) Ds. Ps. Part III who have put in a service of, 5 years and more will wear three stars.

(v) Ds. Ps. Part III who have put in two years service are more but less than five yearsservice will wear two stars.

(iv) Ss. Ps. Part III with less than two years service will wear one star.

Note:- Ds. Ps. Port III on deputation, Ex. State, will wear 3 stars irrespective of service.

5. Junior Officer:

Adjutant Inspector State Emblem of Govt. of India Over red and blue ribbon.

Inspector Three stars Over red and blue ribbon.

Sub-Inspector Two stars Over red and blue ribbon.

Sub-Inspector One star. Over red and blue ribbon.(Probationer)

6. Other ranks:

Company Havildar Major State emblem of the Govt. of India on both sleeves.

Company Quarter Master Havildar State Emblem of the Govt. of India abovetriple striples.

Havildar Triple Stripes.

Naik Double Stripes

Lance Naik Single Stripes

Havildar Major and Havildars will wear a red serge sash over the right shoulder on Ceremonialoccasions when ordered.

7. Size of stripes - White cloth or tape on khaki shirts and khaki cloth or tape on whitebanian, stripe or stripes shaped with an angle of 90 degrees each side, 3 inches in length forshirts and 2 1/4 inches for banians and 3/8 inches width-the distance between the two stripesbeing 1/4 inches stripes should be worn on the outside of both the upper arms midway betweenelbow and point of shoulder.

8. Other instructions - (i) Officers officiating in a rank higher than their substantive rankare permitted to wear the uniform or badges of rank pertaining to their officiating appointment.It is, however, obligatory on them to wear the uniform and badges pertaining to their officiatingappointment on being declared to have completed satisfactorily the period of probation in theofficiating appointment.

(ii) Subordinate Police Officers appointed to officiate in a higher post in which uniform issupplied at Government’s cost will on such promotion be supplied with the uniform and badgesof the post in which they officiate. Such uniform and badges will be withdrawn from them ontheir reversion to their subordinate appointment.

(iii) Any deviation from the approved pattern of dress clothing, equipment and badge isstrictly forbidden.

(iv) No unauthorised ornament or emblem may be worn with uniform

(v) Regulation uniform may not be worn at fancy dress, dances, but there is no objection touniform of obsolute pattern being worn on such occasions.

(vi) Officers of all ranks will wear uniform while on duty except with the special permissionof their superior officers.

THE TAMIL NADU SPECIAL POLICE MANUAL 53

(vii) Articles issued from Stores must be of correct size to fit the men. Company Commandersare responsible for obtaining the correct size of the clothing and other equipments.

(viii) Company Commanders will be responsible that all the clothings of their men are correctlymarked with:-

(a) The man’s Battalion Number.

(b) Date of issue.

(ix) On the proper fitting and care of his boots depends to a great extent a man’s ability tomarch properly and rapidly. Platoon Commanders will personally see that all their men havebeen fitted with boots and will be made all man to whan Boots Lane been issued for the CompanyCommanders inspection. Boots fit comfortably over one pair of Government issue socks.

(x) Un-authorised alteration to items of clothing issued from the Stores is strictly prohibited.

(ix) The uniform should be clean and well pressed. Only correct sizes of uniformshould be worn.

69. Escorts - Arms and Ammunition - (1) All consignments of arms and ammunitionshould be sent or taken delivery of under police escort. The scale of escort by rail will be asunder:-

Scale of Police escort NCOs Constables

I. Number of Arms:-Up to 50 - 251 to 100 1 2101 and above 1 2II. Ammunition -Upto 5,000 rounds - 2Over 5,000 rounds 1 2This scale should be increased if the internal security situation demands it. The scale may

be adopted for escort by road also, but it should be varied, if necessary, according to localconditions.

Note : Police escorts for collection of Arms and Ammunition from ondance Deposits toconsignees will be detailed according to scale laid down.

(2) Arsenal authorities will issue the packages intended for each consignee and furnish intime the following particulars to the Police Officers concerned:-

(a) The date on which the consignments will be ready for delivery.

(b) Designation of officer for whom the consignment is intended.

(c) Number of arms to be issued to each officer.

(d) Quantity of ammunition to be issued to each Officer and

(e) Other instructions, if any.

(3) On receipt of intimation from Ordinance Depots that the stores are ready for collection,immediate arrangements should be made to depute necessary escort on the prescribed scale totake delivery of the consignments from the Arsenals. A separate escort party should be sent toeach Arsenal.

(4) At least 24 hours notice of the date of arrival of escorts should be given to Chief OrdanceOfficers so that arrangements may be made for the transport of consignments at the other end.

(5) The packages are booked by Chief Ordinance Officers “Freight to Pay”. As soon as thestores reach the destinations the officers concerned should arrange for the payment of railwayfreight charges by drawing the required amount on a contingent bill, or by the issue of credit notes,as the case may be. The railway receipts will be the necessary vouchers, required for the bill.

(6) On receipt of the articles, the officers will check them and bring deficiencies, if any, tothe notice of the Chief Ordinance Officer. The priced Arsenal vouchers which will be received bythe Officers from arsenal should be duly countersigned and returned without any delay, if thearticles are correctly received.

THE TAMIL NADU SPECIAL POLICE MANUAL54

(7) The following particulars should be furnished in the case of all indents for Arms andAmmunitions on the Ordnance Depots.

(i) Consignment instruction, the designation of the Officer and the railway station to whichthe articles should be booked, and

(ii) the designation and address of the officer to whom due intimation should be sent by theOrdnance Depot for detailing police escorts to collect the sores ready for issue in cases wherethe provision of an escort is necessary

(8) A memorandum of instruction is given in para (18) below :

There will be as many blank receipts as there will be reliefs and these will be handed over tothe escort officer when he is detailed for escort.

(9) The Escort Officer will be provided by the consignor with a list of packages showing theirserial numbers and connected voucher numbers. This list will be handed over to the consigneeto enable a check to be made that all packages have been delivered.

(10) The sores may be loaded in sealed wagons of a goods train or in the brake van of apassenger train or may be kept in the personal custody of the escort in the compartment inwhich the escort is travelling depending on the quantity and nature of the stores to be escorted.

(11) Before the stores are loaded in a van the officer-in-charge of the escort shall examinethe van and see that is secure in every way. If any defects are found, he shall immediately bringthe matter to the notice of the railway Station Master and if they are not remedied or anothersecure van is not provided, he shall decline to load the stores reporting the grounds therefore tohis superiors.

(12) The stores must be deposited in the van and the van padlocked and sealed by therailway authorities in the presence of the whole guard. If for any reason, the stores have to beloaded in more than one wagon, the officer-in-charge shall divide his guard and make adequatearrangements to guard each part of the convoy.

(13) During the railway journey, the escort will be accommodated in a van attached to thesealed wagon in which the stores are loaded. On occasions, the consignment may have to beloaded in the break van and it may not be possible to accommodate the escort in compartmentalong side, or he wagon may have to be attached to the brake van but the escort of the vehiclecannot, for operating reasons, be accommodated next to it. In such cases a sentry will, afterobtaining the guard’s permission, travel in the guard’s compartment. In any case, the escortshould always be near enough to the consignment to prevent any possibility of tempering with it.

(14) When the consignment is in an unsealed compartment or wagon, the sentry or sentrieson duty will invariably travel in the same compartment or wagon.

(15) A strict watch must be kept for fire and should on out-break of fire occur, the alarmmust be raised at once. If necessary the wagon(s) will be detached and isolated from the rest ofthe train. Should a fire brake out in the wagon(s) which is|are being escorted, the escort officerwill open the wagons in the presence of the railway officials, or if en route, in the presence of thetrain guard. He will male a note of the articles, destroyed or damaged by fire on the list providedby the consigner, and he will as for as possible obtain the signature of the railway officials|trainguard against such entries.

(16) All escorts should appraise the Guard of the train, of the coach in which they aretraveling and advise him also of the wagon, or wagons for which they are providing escorts. Thiswill ensure that in the event of anything unforeseen happening which necessities the cutting offone of the wagons in question, they may be immediately informed and so enabled to take suitableaction to safeguard the consignment.

(17) If, for any unavoidable reason, it is necessary to detach a wagon over which an escorthas been placed, the Station Master of the station, at which the detaching takes place will issuea certificate to this effect stating reasons for detaching the wagon. The escort in such cases willdetail guard for the detached wagon and ensure that the detached wagon is sealed irrespectiveof whether or not it is filled to capacity.

THE TAMIL NADU SPECIAL POLICE MANUAL 55

(18) MEMORANDUM OF INSTRUCTIONS TO BE GIVEN TO THE POLICE OFFICER IN-CHARGE OF THE ESCORT OF ARMS AND AMMUNITION BY RAIL:-

Specimen orders to escort officer:

Office :

Place :

Date :

To (insert name of escort officer)

(i) You with will escort from to the following stores:-

(2) Your tasks are:-

(a) to prevent interference with sealed wagons throughout the journey.

(b) to safe guard stores in brake vans or in personal custody from pilferage or damageenroute [delete (a) and (b) if irrelevant] and

(c) to ensure that stores reach their destination as quickly as possible.

(3) This paragraph will contain any special orders as to the property to be escorted.

(4) You will dispose your escort in the best manner possible for the protection of the storesentrusted to you.

(5) On arrival at the train, you will tell the guard the coach in which you are traveling andascertain from him which sealed wagon or wagons you are to prevent interference with. You willalso advise him of any unsealed wagon or wagons for which you are responsible.

(6) In the event of it being found necessary to detach any of these wagons, you will obtain acertificate to this effect from the Station Master of the station at which the detaching has takenplace detail a guard for the detached wagon(s) if practicable otherwise, ensure that the wagon(s)is|are sealed and report to the nearest Police (local) Officer for assistance.

(7) If on your way you think that the stores have been tampered with or damaged or thatthey are not being sent forward as quickly as they should, you will, in addition to doing all thatyou can to protect them report the matter to the nearest Superintendent of Police.

(8) On arrival you will.

(a) Ensure that the sealed wagon or wagons are unsealed in your presence by competentrailway authority.

(b) Hand over any other stores to together with the list of packages provided by the dispatchingauthority. If these are any packages deficient you will explain the discrepancies as far as possibleand sign a written explanation if called upon to do so.

Signature and Designation of the Officer deputing Escort.

70. Escorts|Treasure - (1) When Government money has to be sent or brought from oneplace to another the following scale of escort is laid down for the general guidance of all officersfor the safeguarding of Government money in its transmission in normal circumstances.

Amount Scale strength

1. Below Rs. 500 One Constable

2. Rs. 500 but below Rs. 1000 Two Constables.

3. Rs. 1000 but less than Rs. 5000 One NCO and one Constable

4. Rs. 5000 but less than Rs. 20000 One NCO and two Police Constables.

5. Above Rs. 20000 One Sub-Inspector, one NCO andtwo Police Constablese.

(2) These armed escorts are additional to any member of the clerical staff who may beemployed to encash the bills or cheques concerned.

(3) If conditions are in any way abnormal, as and when the general tranquility is disturbedor when public money has to be transported a long distance or when crimes against propertyhave been unusually rife in any area, officers will be expected to use proper discretion as to anyadditional precautions necessary.

THE TAMIL NADU SPECIAL POLICE MANUAL56

(4) When only one Constable is deputed as an escort he will not be armed with any fire arms.

(5) Escorts should be avoided when the system of sending money by bank drafts can beadopted.

71. Fatigues - (1) Fatigue duty consists of cleaning and keeping in order the ground aroundthe offices, barracks, lines and Government buildings occupied by Police Officers and gardeningother than vegetable gardens, keeping the range in order and generally maintaining theorderliness of the premises.

(2) Fatigues may be ordered by Company Commanders for keeping the barracks andcompounds tidy and in good order.

(3) Fatigues will not normally be ordered during parade hours or on Sundays or otherholidays except under orders of the Assistant Commandant.

(4) It is important that when men are deputed to residences for fatigue work, they shouldnot be required to do menial work.

(5) Fatigues will be marched to and from the work spot and the Non-Commissioned Officer-in-charge will see that proper discipline is maintained.

(6) Men detailed for fatigue duty may wear old shorts and banians, but these must be freefrom holes. They will wear shoes canvas and socks and should not be bare-footed.

(7) Inside buildings, if necessary, men may work bare-footed.

(8) Details of all fatigue work done by the men will be recorded in the Company GeneralDiary.

72. Gambling - (1) Gambling in any form by all ranks is strictly forbidden both inside andoutside the post premises. It is a misdemeanour which will entail severe disciplinary action.

(2) Company Commanders will be held personally responsible if any gambling is indulgedeither in the Guard of Recreation Rooms, Barracks or in the Lines.

(3) During movement by bus, train, special train or in Government vehicles, gambling,betting, stakes and wagers should not be indulged in.

(4) During out-station duties gambling of any variety or brand should not be indulged in.

(5) Gambling instruments will include cards, dice, boards and other instruments used forthe purpose of gambling.

73. General Provident Fund - (1) All ranks should save for “the rainy day” by investingtheir money in the General Provident Fund.

(2) Rates of subscription can only be altered once a year on 1st April and lists of men, whowish to increase or decrease their monthly subscription, will be submitted to the Office withMarch Pay Bills.

(3) The amount of subscription opted to be subscribed shall remain unchanged throughoutthe year.

(4) Applications for an advance from the General Provident Fund will be submitted to theCommandant through the Battalion Office together with the latest Account slip received fromthe Accountant-General.

(5) Reasons for which advances may be given are laid down in the General Provident FundRules, and except in special circumstances, cannot be granted until a complete year had lapsedsince the last recovery of any previous advance. This fact will be the last recovery of any previousadvance. This fact will be explained to the applicant in the Company Office when he hands inhis application for advance.

(6) In doubtful cases, the Company Commander may, or is ordered by the Commandant,verify the accuracy of the application from the local police.

(7) Advances will be recovered in not less than twelve instalments and not more than thirty-six instalments.

(8) Other rules regarding General Provident Fund is governed by the “General ProvidentFund (Tamil) Rules, 1935, as amended from time to time.

THE TAMIL NADU SPECIAL POLICE MANUAL 57

74. Holidays - (1) All Government Holidays as notified by the Government will be observedin the Armed Police Units.

(2) On these days depending on exigencies of duties up to 50 per cent of the Company maybe granted permission to leave their lines.

75. Jewellery - Wearing of - The wearing of earnings or caste marks is strictly forbiddenwhile in uniform or on duty. While on parade the wearing of wrist watches or rings or otherJewels is forbidden.

76. Leave - (A) Earned Leave - (1) Leave is privilege and not a right.

(2) Leave other than casual and compensation leave is governed by the Fundamental Rulesor the Madras Leave Rules as amended from time to time with the restrictions laid down in theTamil Nadu Special Police Subordinate Service Rules.

(3) Followers and other menials are not eligible for leave with allowance on private affairs.They are eligible for ‘sick leave on full pay’ for 15 days and ‘sick leave on half pay’ for one monthduring a calendar year. Sick leave will be granted only on production of medical certificates orrecord of treatment in hospital or under a medical practitioner.

(4) The limit and frequency of leave will depend on the nature of duties the personnel areengaged in. A long leave register will be maintained in the Company and leave will be sanctionedby rotation.

(5) Men requiring leave will submit applications in the Company Commanders orderly room.The Company Commander will inform the applicant the date from which relief can be arrangedwith regard to the exigencies of duty and the orders in force. The Company Commander willthen forward the application to the Battalion Office with a leave roll duly filled in. The BattalionOffice will note eligibility, assign L.R. Current No. and return the leave roll to the CompanyCommander. The Company Commander will put up the leave roll along with Long Leave Registerfor sanction by the competent authority in his Orderly Room. Leave to Junior Officers and Non-Commissioned Officers will be granted by the Commandant and to the Constables by theconcerned Assistant Commandant. The leave roll will be retained in Company Office andintimation sent to Battalion Office about the individual entering on leave, quoting the L.R.reference number.

(6) In cases where the Officer Commanding does not recommend leave he will forward theapplication to the concerned Assistant Commandant who will pass orders himself or ifnecessary forward the papers to the Commandant for final orders.

(7) Short vacancies up to 60 days caused by leave of all ranks below Sub-Inspectors will befilled up “Out of seniority” by promotion from within the Company.

(8) When leave rolls of Non-Commissioned Officers for up to three months leave are submittedto the Commandant for sanction, Company Commanders will also note their recommendationfor promotion in the leave vacancy in column 6 of the leave roll.

(9) The general policy will be not to grant leave for more than one month at a time to theother ranks unless there are special reasons to exceed this limit. This is intended to give everyman a turn of leave at frequent intervals.

(10) At the time of relief on leave the entries on page 2 of the leave roll should be gotcompleted and signed by the person concerned. Leave address should be got noted without fail.Change of address while on leave should be promptly reported to the Battalion Office and CompanyOffice. Failure to do so will entail punishment.

(11) Applications for extension of leave will not be normally entertained but in special casesthey should be submitted to the Company Commander. The Company Commander will submitsuch applications along with the original leave rolls in the same manner as indicated Paragraph5 above. Applications for extension of leave will be made in sufficient time for a reply to bereceived. Should the reply not be received before the time necessary to perform the returnjourney, the applicant should report for duty on the expiry of leave. The fact of having appliedfor extension or a plea of having awaited for orders will not be accepted as an excuse foroverstay.

THE TAMIL NADU SPECIAL POLICE MANUAL58

(12) A Long Leave Register in the form in Appendix XI shall be maintained in the CompanyOffices. In this register all applications for long leave should be registered and the variouscolumns filled up.

(B) Surrender and encashment of leave - According to G.O. Ms. No. 783, Finance, dated10th September 1968, all Government servants (Gazetted and non-gazetted) who take earnedleave for a period of not less than 30 days have been allowed to surrender the balance of theearned leave to their credit on the date of subject to maximum of 30 days. They are sanctionedleave salary commencement of the leave or any portion thereof at their option subject to amaximum of 30 days. They are sanctioned leave salary and allowances for the leave sosurrendered. The interval between two such surrenders of earned leave should not be less than24 months. They Pay Commission has suggested that encashment of leave should be allowedonly if it is coupled with actual utilization and that the Government servants both gazetted andnon-gazetted may be allowed to surrender 15 days of earned leave in a year in lieu of leavesalary and allowance if they actually go on leave for a period of 15 days, the interval between twosuch surrenders being not less than 12 months. Government accept the recommendations ofthe Pay Commission.

(G.O. Ms. No. 226, Finance, dated 8th February 1971.)

(C) Medical Leave - (1) Medical Leave will be granted on the recommendation of RegisteredMedical Practitioners. Persons who are taken ill while on leave should take treatment from thenearest Government, Local Fund or Rural Medical Institutions. As far as possible treatmentshould be taken from the Unit Hospitals or Dispensaries. It is open to the authority sanctioningleave to seek a second medical opinion from the District Medical Officer or any other MedicalAuthority. Requisitions for the purpose will be sent from the Battalion Office.

(2) Every time the period covered by a passport is over and the man concerned wantsfurther treatment or leave, he should report sick at the nearest Police station or Out-Post andtake a fresh passport to hospital handling over the old one to the Station House Officer fortransmission to the Officer Commanding. Passports should be similarly changed when a man isdischarged from hospital after treatment with recommendations for leave. Failure thus to changePassports, is likely to cause delay in settling leave and the consequent with holding of leavesalary. In stations where there are Armed Police Companies or detachments, passports shouldbe changed from there.

(3) Men returning to duty after leave on medical grounds should not be taken to dutyunless certificates of fitness are produced.

(D) Casual Leave - (1) Casual leave may be granted for a total period of 12 days in acalendar year. Apart from this, all ranks are eligible three days optional holidays. All ranks upto Assistant Sub-Inspectors are also eligible for 10 days of casual leave in a calendar year.Casual leave combined with holidays should not be granted for more than 10 days at a time.

(2) Representations for casual leave will be heard in Orderly Room. Company Commandermay grant casual leave to other ranks. All cases in which leave is refused by them, should bereported to the Asst. Commandant for orders. Applications of Sub-Inspectors for casual leaveshould be submitted to the Asst. Commandant and those of Inspectors to the Commandant.

(3) Another register of Casual and Compensation Leave should be maintained in form shownin Appendix XII in all Company Offices. It should show details of all applications for Casualleave and the disposals.

(E) Compensatory Holiday - (1) At present compensatory holiday is being granted toGovernment servant for attending office on holidays, the total number being restricted to ten ina year. This leave has to be availed of within a period of three months. The Pay Commission hasrecommended that the ceiling for the compensatory holiday may be raised 10 to 20 days withprovision to avail of it within a period of six months. They have also recommended that this leaveaccount should be transferable so that the Government servants can avail of this concessioneven if they are transferred to other offices. The Government accept this recommendation of thePay Commission.

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(2) Amendments to the Fundamental Rules wherever necessary based on the aboverecommendations will be issued separately. These orders will come into effect from the date ofissue.

(G.O. Ms. No. 226, Finance, dated 8th February 1971.)

(F) Refused Leave - Under Fundamental Rule 86a leave at the credit of a Governmentservant shall lapse on the date of retirement unless he was prevented in administrative interestsfrom enjoying this leave prior to retirement. The Pay Commission has recommended that theGovernment servant in superior service may be allowed to enjoy earned leave to their credit onthe date of retirement subject to a ceiling of 120 days. Government accept the recommendationsof the Pay Commission and direct that all the Government servants may be permitted to encashthe earned leave at their credit, on the date of superannuation, subject to a maximum of 120days by the authority sanctioning the pension. The Government servants shall be paid leavesalary less pension and permission equivalent of death or retirement gratuity for the period.

(G.O. Ms. No. 226, Finance, dated 8th February 1971.)

(G) Reporting sick while on leave - (1) Personnel proceedings on leave shall invariably befurnished with a passport vide P.S.O. No. 279 (4).

(2) When any person while on leave falls sick, he should report before the Station HouseOfficer of the nearest Police station with the leave passport issued to him and on the strength ofthis passport the Station House Officer will issue a sick passport in C.F. 140 and direct theindividual to present himself before the nearest Government Medical Officer for treatment.

(3) After treatment, if the individual is declared fit for duty, he will straight away report forduty at his unit. The actual time spent on journey from the time he is declared fit by the MedicalOfficer to the time he repirts for duty at his company will be counted as eligible leave.

(4) If the individual is treated as out-patient or admitted as in-patient he should intimatethis fact to his Company Commander. If he is recommended medical leave after treatment(in-patient or out-patient) he should go back to the local Police Station and hand over the sickpassport issued to him with the Medical Officer’s recommendation thereon to the Station HouseOfficer. The Station House Officer will issue him a fresh passport to avail the leaverecommended by the Medical Officer in token that the leave has been sanctioned.

(5) The process of obtaining a fresh passport every time the Medical Leave is extended, therecommendation of the Medical Officer should be repeated till the individual is declared fit forduty and on being declared fit he should return to duty by the quickest possible means.According to the existing orders it is fundamental principle that a Government servant becomesentitled to claim his leave salary only after his leave is sanctioned by the competent authority,and so no leave salary can be drawn for him until such time the leave is sanctioned.

(6) For this purpose, it is necessary that recommendations of the Medical Officer and thepassport surrendered at the Police Station are sent to the Battalion Office without any delay bythe Station House Officer and, in his own interest, the individual should be in touch with theStation House Officer and expedite the despatch of the above documents.

(H) Consulting a Medical Practitioner for the purpose of obtaining leave - (1) It shallbe the duty of every Police Officer who consults a Medical Practitioner with a view to obtain leaveor an extension of leave on medical certificate to disclose to that practitioner the fact of hishaving consulted any other practitioner for the same purpose and the result of such consultation.Omission on the part of any Police Officer to do this or any false statement made by him to aMedical Practitioner in this respect will entail serious departmental punishments.

(2) section 26 of Madras Subordinate Police Officers’ Conduct Rules & G.O. Ms. No. 3638|Home Department, dated 24th November 1964, communicated with Chief Office EndorsementNo. 22308|SR 3/64, dated 4th January 1965.

(I) Medical Treatment of Police patients - (1) Policemen be treated in hospitals ordispensaries including Rural Dispensaries of Modern or|and Indigenous Medicine nearest ormost accessible to their stations. They need not be removed to a separate Police Hospital orDistrict Headquarters Hospital, but may be retained and treated in the nearest Hospital easily

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accessible if the Medical Officer attending on them considers that the complaint is onewhich could be treated by him properly and cured by him.

If the Medical officer however is of opinion that their transfer to a separate Police Hospital orDistrict Headquarters Hospital is necessary considering the nature of illness, he shouldascertain beforehand, except in emergent cases whether accommodation will be available forthem in the Hospital to which they are proposed to be sent and then arrange for their transfer.Policemen treated in Police Hospitals, in Special Police Wards attached to Government LocalFund or Municipal Hospitals will be treated as other Government servants in the matter ofrecovery of hospital charges. Where local bodies maintain Police Wards, the charges incurred bythem will be paid by Government in the manner provided in paragraphs 4 and 6 of G.O. No. 68,Medical, dated 19th September 1916. No charges (including charges for diet) will be recoveredfrom the Police personnel of non-gazetted status irrespective of their income.

(2) Special Police Officers injured on duty and admitted to Government Medical Institutionsare entitled to free accommodation, diet and treatment. When they are admitted to Local Fundor Municipal Medical Institution, the charges, if any, leviable from them under the rules of theinstitution will be borne by the Government.

(3) When Policemen are treated as out-patients or as in-patients of a hospital where nospecial arrangements are made for their treatment, they will be subject to such rules as areapplicable to other persons of the same status at the hospital in question; any charges leviableon them under the rules of the hospital will be borne by the Government. Railway warrantsshould be issued to all other Ranks, for journeys to and from hospital and from one hospital toanother, and also for journeys to seek medical advice coming under rules 99 and 100 of theMadras Travelling Allowance Rules.

(J) Medical History Sheets - All Non-Commissioned Officers and Constables shall be givenMedical History Sheets (Form 49) on enlistment.

2) Medical History Sheets will be kept by the Company Office Medical History Sheets will bereturned to the Office Commanding and given to men on their going to Hospital. On discharge,the Medical history sheets will be returned to the Officer Commanding entries of attendance atHospital will be made by Medical Officer alone. Remarks on a man’s habits will be made by aGazetted Officer after the man has put in some years of service.

3) Recruits will be sent to District Medical Officer or Civil Surgeon for Medical Examinationwith Enlistment Register (Form I). Candidates for employment as Police Constables areexempted from payment of fees for vaccination certificate.

(K)Ex-gratia allowance for the Leprosy, Tuberculosis and Cancer patients - As perthe orders in G.O. Ms. No. 1347, Finance, dated Ist December 1968 and G.O. Ms. No. 671,Finance, dated 30th May 1970, a non Gazetted Government Servants on pay not exceedingRs. 150 per mensem while on extraordinary leave for treatment on tuberculosis, leprosy andcancer is entitled to an ex-gratia allowance equal to half his pay subject to a maximum of Rs.75 per mensem and a minimum of Rs. 40 per mensem. The Pay Commission has recommendedthe increase of the eligible pay limit from Rs. 150 to Rs. 300 per mensem. Government acceptthe recommendations of the Pay Commission and direct that the payment of ex-gratio allowanceshall be extended to all Government servants on a pay not exceeding Rs. 300 per mensem.There shall, however, be no change in the quantum of allowance.

(G.O. Ms. No. 226, Finance dated 8th February 1971)

(L) Leave privileges to Last Grade Government Servants - In the existing rules thereare a few disparities in the matter of leave privileges between Government servants. TheTamil Nadu Last Grade Government Servant’s Union had represented to the Pay Commissionthat these disparities should be done away with and that the Last Grade Government Servantshould also be allowed leave concession on par with other non-gazetted Government Servants.The Commission has recommended that the Last Grade Government Servant who have put ina service of 15 years and more may be allowed the same leave privilege as for othernon-gazetted Government Servants. The Government accept the recommendations of the PayCommission and direct that leave benefits may be granted to the Government servants in

THE TAMIL NADU SPECIAL POLICE MANUAL 61

Last Grade Service who have put in a service of 15 years and more, on the same terms as in thecase of Government servants in superior service.

(G.O. Ms. No. 226, Finance, dated 8th February 1971)

(M) Calculation of leave salary for Gazetted Officers - According to G.O. Ms. No. 593,Finance, dated 12th July 1968 when a Government servant goes on earned leave, salarypayable to him is worked out as average of pay and other admissible allowances drawn by himin the previous ten months. In G.O. Ms. No. 1756, Finance, dated 25th November 1969Government have directed that in case of non-gazetted Government servants the leave salaryshall be based on the pay plus special pay, personal pay and any other emoluments classifiedas pay last drawn by them immediately prior to their going on leave. The Pay Commission hasrecommended that the same concession may be extended to the gazetted officers also.Government accept the recommendation and direct that the leave salary of the gazetted officersshall be based on the pay last drawn by them immediately prior to their going on leave plusspecial pay, personal pay and any other emoluments classified as pay.

(G.O. Ms. No. 226, Finance, dated 8th February 1971.)

77. Married quarters - (1) The concession of permitting men to occupy married quarterswith their families will be granted only to men of good moral character.

(2) Families of men residing in the family quarters will be restricted to the wife and his ownand adopted children. Special sanction must be obtained from the Commandant for any otherperson to live in the family lines and such sanction must only be given for good and sufficientreasons.

(3) Armed Police personnel will be held responsible for the proper conduct of the families ordependents or friends occupying or sharing their quarters.

(4) This concession will be withdrawn if their families themselves improperly or engage inquarrels.

(5) The senior most Non-Commissioned Officer will be in General charge of the Family Linesand will be responsible to the Assistant Commandant Headquarters for their proper maintenanceand Sanitary conditions.

(6) All companies will maintain lists of Non-Commissioned Officers and men who are on themarried strength and who are occupying married quarters.

(7) If a man’s family is temporarily absent from the married quarters for more than threedays while he is present in the post, he would sleep in the barracks.

(8) A married quarters waiting list will be maintained in the form noted in Appendix by theOfficer Commanding Headquarters and allotment of married quarters will be done according tothis list.

(9) Improper use of married quarters other than their use as living quarters will entaileviction from the quarters.

(10) Improper maintenance and up keep of the building will entail eviction from the quarters.

(11) Addition or defacement or extension or removal or modification of the fittings andstructures of the married quarters by the occupants will entail eviction.

(12) No person will occupy the Government Quarters for more than 30 days after his beingtransferred from the Battalion.

(13) No unauthorised fencing, gardening or edging around the married quarters will bedone without specific sanction from the Commandant.

(14) Married quarters is only a privilege and not a right.

(15) The Commandant can evict such person or persons without prior notice from themarried quarters for any violation of these provisions. No appeal lies against the order of theCommandant.

(16) Officer Commanding Headquarters will maintain a sketch showing the location of thequarters with the name of the occupants. It will be hung in the Office of Assistant CommandantHeadquarters.

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(17) Sharing of quarters will not be allowed under any circumstances.

78. Meetings - Meetings or parties of any kind will not be held without the permission ofthe Commandant. Meeting of Political parties are prohibited in the Unit. Meetings of privatebodies in connection with the Welfare of the personnel may be arranged by the Commandant athis discretion.

79. Mess - (1) The Company Mess Committee shall consist of one Officer of the rank of Sub-Inspector as President and one Non-Commissioned Officer and one Constable elected from eachPlatoon of the Company as members.

(2) The Company Sub-Inspector will act as President, in turn, for a period of three monthseach. Where however, a company is fed at Government expense, the President of the Committeeshal be the Company Commander.

(3) The Non-Commissioned Officer and Constable member will be elected every month;there will be no bar against the re-election of any or all such members for subsequent terms toa limit of three months.

(4) The Mess Committee for smaller units such as Platoons on detachment duty shallconsist, where the strength of the detachment is one Platoon, of the Sub-Inspector as President,one Havildar, one Naik, one Lance Naik and one Constable elected from the Platoon asmembers.

(5) If there is more than one Platoon but less than Company strength on detachment, theMess Committee shall consist of the senior Sub-Inspector as President, one Havildar, one Naik,one Lance Naik and one Constable to be elected as members from each Platoon of thedetachment.

(6) The Accounts and Minutes will be maintained by the President in Tamil in suitablebooks to be procured for the purpose. The President (if he happens to be the CompanyCommander as laid down in paragraph 2 above) may select a Sub-Inspector to assist him in themaintenance of Mess Accounts but it should be clearly understood that the President will beheld fully responsible for the correctness of those accounts.

(7) Complaints should be made to the Orderly Officer at his daily Mess rounds, and he willenter such complaints immediately in the Orderly Officer’s Complaint Book and will pass themon to the President of the Mess Committee, through the Company Commander for necessaryaction.

(8) Suggestions for improvements and alterations in the running of the Mess by thePresident or Members of the Mess Committee shall be communicated in the form of an Agendato all members of the Committee by the President.

(9) A Mess Committee meeting will be there be held on the scheduled date when the Agendawill be fully discussed and decisions there on taken.

(10) The Minutes of the meeting will be drawn up and copied into the Minute Book of theMess Committee. A copy of the Minutes will be sent to the Commandant with the monthly Messreturn through the Company Commander and Assistant Commandant concerned, and anothercopy will also be posted on the dining hall notice board.

(11) The President of the Mess Committee will nominate two members of the MessCommittee to form a Purchasing Committee to the responsible for all purchases for the mess forthe month.

(12) Daily purchases made by the aforesaid two Members of the Purchasing Committee willbe checked by the President or the senior member of the Mess Committee, before being placed inthe Company store room.

(13) All issues will be made in the presence of at least two members of the Mess Committee.

(14) The President will be held responsible for the proper storing and correct issue of allmess articles.

(15) The Store room key will be kept in the guard room and will be issued by the GuardCommander to the President, Mess Committee and in his absence, to the senior member of theMess Committee.

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(16) Monthly ration purchases should be made by the President of the Mess Committee,accompanied by the two Members of the Purchasing Committee nominated by him for makingpurchases (vide paragraph 11 above)

(17) Contractors, if necessary, will be appointed and removed by the Mess Committee, on amajority vote.

(18) The daily purchases, monthly messing rate and daily menu will be posted on theDining Hall Notice Board.

(19) All vouchers for purchase made will be countersigned by the President, Mess Committee.

(20) The Company Commander, will obtain receipts for messing advances made by him tothe President Mess Committee, who will in turn obtain receipts for advances made by him to thePurchasing Committee.

(21) Meals time in normal circumstances will be :-

Break-fast-time to be fixed by Company Commander.

Lunch - 12.00 hours to 13.30 hours.

Dinner - 20.00 hours to 21.30 hours.

The Company Commander will fix up a time for men on duty.

22. These timings may be altered at the discretion of the Company Commander for goodand sufficient reasons.

23. Meals will be served only in the Dining Hall. If any one wishes to have his meals takenout, special sanction will be obtained from concerned Assistant Commandant.

24. Insistence must be laid upon the necessity for all ranks to attend meals promptlywithin the prescribed timings, as it is manisfestly unfair to keep to the cooks hanging aboutneedlessly because of tardiness in attendance.

25. The prescribed Mess Returns will be submitted to the concerned AssistantCommandant on the 1st of every month.

26. Ration Purchase Register, Issue Register and Mess Attendance Register will bemaintained personally by the Mess President.

27. Remember that good messing is the first essential for a contented and efficient soldiery.Therefore, give good value for money.

80. Moves by rail - The following Standing Orders are issued as a guide to Officersconducting moves. Orders and instructions will be drawn up to suit conditions under which anyparty or parties may be moved.

1. Information - Name of Unit, Strength and destination with route.

2. Intention - Name of Units relieving and to be relieved and location with dates and natureof duties.

3. Method - (a) By road, rail or by any combination as the case may be, furnish number ofvehicles allotted for the move details regarding conveyance of personnel, baggage andGovernment property. In the case of moves by rail the accommodation allotted will becommunicated together with timings.

(b) Composition and Advance Parties.

(c) Baggage Parties (for Government properties and kits, etc., loaded in separate lorries orbrake vans). The Baggage Party will, if possible, be under the charge of an Officer. The sameparty will be responsible for handling the baggage, etc., from start to finish of the move.

4. Security - Orders regarding Guards, Sentries, security of arms and ammunition will belaid down.

5. Discipline - Journey discipline, eg.

(i) Leaving the train or vehicle without permission prohibited.

(ii) Standing on lines, foot-boards, and throwing objects out of the window, etc., prohibited.

(iii) Instruction regarding dress sanitation, behaviour, etc.

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An officer in-charge of Train or vehicle will be detailed to enforce discipline and securityinstructions, as in the case of the Baggage party. This duty he will operate from the start tofinish of any move.

6. Administration - Issue loading instruction for unit equipment and baggage, etc. -

(a) i) to be loaded in unit vehicles or

ii) to accompany units in trains.

(b) All personal baggage must be marked by rank, number, name, unit and sub-unit.

(c) Instructions should be given for the mode of unloading on reaching destination.

7. Medical Aid - Instructions will be issued regarding the procedure for dealing with sickon the move which include accidents.

N.B. - All Guards of trains have in their possession of First-Aid-Box and they are qualifiedto render First Aid in accidents.

8. Inter Communications - Mode of intercommunication with in the train as well as withheadquarter should be indicated.

9. General - (a) Move orders will invariably be drawn up as Operation Orders.

(b) It will be necessary in certain cases to make additions to the above instructions.

(c) Copies of Move Orders will be issued to all concerned.

(d) All Officers will be expected to remain in close contact with their respective units whenaccompanying them on any journey and also at their place of halting.

(e) On Detachment Duty, it is essential that Officers should live in close proximity to their men.

81. Orderlines - 1. The following is the seals of Orderlies prescribed for a Standard Battalion.

Commandant One Constable

Deputy Commandant One Constable

Assistant Commandant One Constable

Inspector and Adjutant Inspector One Constable

2. Men selected should have at least four years service be a first class shot or better and beof good character.

3. Orderlies will be changed over every three months. This will not only to specialist orderliessuch as store orderlies. Cycle orderlies, Office orderlies etc. They will attend parade on 2 days ofone week.

4. A man who has been an orderly should not ordinarily be re-employed, as such till aftera lapse of twelve months without the orders of the Commandant.

5. The following categories of specialist orderlies will be changed after the periods notedagainst them :-

Months1) Mess Havildar 32) Mess Police Constables 33) Magazine Muhari P.C. 64) Sanitation Havildar 65) Sanitation P.C. 66) Store Havildar 12

82. Orderly Room - 1. The holding of Orderly Room is a very important function for themaintenance of discipline based on publicity, fair play and the redress of grievances which arenot to be stifled.

2. The Commandant or the Deputy Commandant should hold Orderly Room once a weekand the Assistant Commandants at least twice a week.

3. Orderly Room will of course be held on all working days by the Company Commanderhimself.

4. All matters of discipline and general administration should be dealt with, at OrderlyRoom. Platoon Commanders march their men and present whilst orders are passed or requests

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and complaints are considered. As far as possible all representations from the men should bedealt with there as also the sanction of leave and the orders being passed and intimated to themthen and there. All cases so dealt with in the Orderly Room will be entered in the Orderly RoomRegister (Pol. B. 245) Appendix X this register being maintained separately for minor punishmentsand representations.

5. Distance - Normally defaulters produced at Orderly Room should be halted 1 1/2 to 2metres away from the Officer conducting the Orderly Room, preferably with a wide table betweenthe Officer and the defaulter.

6. The need for frequency in holding Orderly Room is stressed, thereby time is actuallysaved, justice is swiftly meted out and grievances are handled before they are magnified bybrooding.

7. At orderly Room the Officer Commanding of the Company will investigate charges andpunish defaulters, grant leave and hear complaints.

8. The orderly Officer of the day and the Havildar Major will invariably attend the OrderlyRoom.

9. Any man wishing to make requests or complaints must report the matter to his SectionCommander who will inform the Platoon Commander who in turn, will look into the matter andif necessary, bring it up at the Orderly Room before the Company Commander, the man beingpresent.

83. Parades 1. All Companies including Head-quarters Company will parade regularly asper programme and as per instructions issued from time to time.

2. All ranks must necessarily attend parades unless otherwise ordered.

3. On Thursday, there will be no ground parades except fatigues, cleaning of arms, barracks,parade ground and camp area.

4. Two days in a week will be Staff Parade Days when all rank employed on staff duties inCompany Office, Stores, Battalion Office, Mess and Orderlies will attend parade. On other daysthe other ranks employed on staff duties will attend only the first period of the parade in themorning.

5. There will be rout march on all Saturdays and men will march for more than EightKilometres in light battle order. Unit band if available will also take part in the route march.Junior Officers and other ranks are eligible to draw daily allowance for the route march.

6. Depending on the availability of Companies there will be a ceremonial parade every weekpreferably on all Fridays. Unit Band if available will be in attendance. The Commandants of theUnit will take the Salute and review the parade.

7. When only one Company is on parade - the Company will fall in for parade in accordancewith the instructions laid down in Chapter-XI, Section 114 of the Drill and Training Manual(Revised Edition 1966). While the parade is falling in the Company Commander and his PlatoonCommanders will position themselves on the right flank facing the company and in line with thefront rank and at a distance of 7 paces from the leading Platoon. Platoon Commanders will takeup their position on the left of the Company Commander in order of seniority of Platoons. Afterreceiving the “Parade State” from the Company Havildar Major - the Company Commander willorder the Company to “Order Arms” (if armed) and to stand-at-ease. He will then order thePlatoon Commanders to “Take-Post”. Platoon Commander will march off to their respectivePlatoons and position themselves in the centre three paces in front of their Platoon and stand-at-ease. The Company Commander will then call the Company to attention, slope arms (if armed)and present the parade state to the senior most Gazetted Officer attending parade. If there areno Gazetted Officer present - the Company Commander will order the Platoon Commander totake over.

8. When two or more companies are on parade they will fall in abreast of each other or onebehind the other according to the availability of space in the parade ground. An interval of 15paces will be maintained between each Company in either case. Companies will fall inindependently as described in para-7 above. Company Commanders will then present their

THE TAMIL NADU SPECIAL POLICE MANUAL66

Company parade state to the senior most Junior Officer on parade and he in turn willpresent the entire parade to the senior most Gazetted Officer attending parade.

9. If more than one Gazetted Officer attends parade, the Junior Gazetted Officers will positionthemselves three paces directly behind the Officer receiving the parade. If a senior Officer of ahigher rank comes while the parade is in progress the senior most officer already on parade willbring the parade to attention by blowing his whistle and then report to the former Officer.

10. The turn out and the arms of the men will be inspected by the respective PlatoonCommanders before the men are ordered to fall in for parade. The Platoon Commanders will seethat their Havildars also carry out such inspection before the men are marched for the paradeground from the barracks.

11. When the day’s parade is over, men will do cleaning of arms at the parade ground itselfimmediately after the parade. The Platoon Commanders will personally inspect and return thearms to the Bell of Arms. Under no circumstances will arms be carried into the barracks, beforeor after parade. If necessary arms may be kept temporarily either in the parade ground itself ornear the barracks under the charge of a sentry.

12. Parades under normal conditions will commence at 06-00 hours from 1st March to31st October. From 1st November to the 28th February parades will commence at 06-00 hours.Bugle call will be adjusted to suit these timings. The timings can be changed at the discretion ofthe Commandant.

84. Petitions (Representations) - 1. Petitions will be made out legibly and must be kept asbrief and clear as possible.

2. The name and designation or the senior should be distinctly indicated at the top of thepetition.

3. All petitions will be sent through the proper channel, otherwise they will be liable to bereturned unanswered.

4. Anonymoos, pseolonymoos or collectivt petition or messages are strictly forbidden andwill be destroyed on receipt.

5. Petitions from relatives will not be considered.

6. Save as provided in rules and orders issued by the Inspector-General of Police from timeto time, Police Officers shall not correspond direct with Government in any matter relating totheir official duties. They shall on no account address the Government directly on personalmatters. Written representations of this nature should be made only through the proper officialchannel.

7. (a) Police Officers of all ranks are forbidden to approach official of other departments andnon-officio for support in pressing individual claims or obtaining redress of grievances.

(b) Police Officers are forbidden to approach members of the State or Union Legislature witha view to have their grievances made the subject of interpellation in the Legislature.

(c) The prohibition in clause 7 (a) above shall apply to the acquisition of certificates or letterof recommendation other than certificates or formal letters addressed to superiors concernedbringing to their notice specific service rendered to the writer or under the official congnizance ofthe writer.

8. Police Officers are prohibited from obtaining interviews with Ministers or Secretaries toGovernment without the prior sanction of the Inspector-General of Police.

9. Police Officers of all ranks are prohibited from applying directly or through their superiorOfficers for promotion when vacancies occur and Officers are prohibited from recommendingsubordinates for a particular post otherwise than as provided for by the rules, or, if ordered todo so, by the authority empowered to fill such posts.

10. Rule 18 of the Tamil Nadu Government Servants Conduct Rules clearly prohibitsGovernment Servants from bringing “any political or other outside influence to bear upon anysuperior authority to further his interest in respect of matters pertaining to the service under theGovernment”. Government Servants should desist from approaching M.L.As., M.L.Cs., M.Ps.

THE TAMIL NADU SPECIAL POLICE MANUAL 67

and other influential no-officials to make representations on their behalf to Ministers, Head ofthe Department and higher officers generally.

85. Programme of Daily Inspection by Company|Group Commander - In order to ensurethat all branches of the Unit are regularly and thoroughly inspected by the Company|GroupCommanders, a programme of inspection has been prepared and is given below. This does nothowever preclude in the Inspection of other items|branches on other day of the week. It isemphasized that the inspections must be though, detailed and sincere. The CompanyCommanders will bring to the notice of their Assistant Commandants and through them to theCommandant anything which may need their attention. Nature of inspection done each dayshould be recorded in the General Diary maintained by the Officers concerned.

Monday - Inspect sanitation of the post, latrines, urinals, drains, wells, incinerators.Examine weekly sick rates and if high take preventive measures in consultations with theMedical Officer. Check Medical History Sheets and send those who are due to the MedicalOfficer for vaccination, protective inoculation|annual medical examination and Veneral DiseaseInspection.

Tuesday - Inspect messing arrangements, dining halls, kitchen, cooking utensils, canteenand Company stores. Balance ration should also be checked and mess rates for the days of theweek should be worked out and action taken to restrict the rates if high.

Wednesday - Inspect training equipments and apparatus, sports, equipment, W|T Stationand equipments, Recreation Room, Company Fund Properties, Barber Shops and Dhoby Shops.

Thursday- Inspect all areas barracks, guard rooms, and all other buildings, Fire-fightingapparatus, clothings, boots and kit (A complete kit inspection should be carried out by thePlatoon Commanders on the second Thursday of every month).

Friday - Inspect transport and connected stores, bugles, drums, Company Office, Stationery,Duty Roster and Note Books of instructors, Sub-Inspectors and Non-Commissioned Officers.

Saturday - Inspect Bell of Arms, Ammunition, Accoutrements, Equipments, Stores, Cycles,Furniture and Lighting arrangements.

Apart from the above inspection the Company Commanders and Groups Commanders willinspect daily their men’s barrack arrangements, sanitation, mess and meals parades. They willinspect the turn-out of the guards in the morning when their men are on guard duty. On thelast working day of the week, i.e., on Saturday, Company Commanders will personally check allarms and ammunitions on their charges and will record of having done so in their diaries. As arule the Company Group Commanders and other Junior Officers shall attend the Night Roll Calldaily and talk to the men to find out their difficulties and hear representations.

86. Property - (a) Finding of. - Any man finding lost property or money must report the factat once to his Platoon Commander who will inform the Company Commander in writing givingparticulars of property or money found and will hand over them to the Company Commander.The Company Commander will make an entry in the G.D. of the post, the amounts andproperties received and will arrange to communicate to all Companies during night roll call,through the Battalion Orderly Officer. The lost property or money if traced will be handed over tothe lawful owner under record. Otherwise it will be kept in safe custody till such time its disposalis ordered by the Commandant.

(b) Loss of - All ranks must report the loss of any Government or their own property as soonas possible after the loss has been discovered. It is important that the enquiries into such lossshould be started promptly. Damages to Government property, arms or equipment must also bereported immediately. If the responsibility of the lost Government property cannot be fixed onany individual the cost of the articles lost will be recovered proportionate from those living in thebarracks or lines or from escort parties or other parties from where or whom the loss occurred.

(c) Property Custody of - Men admitted to Hospital must entrust their Jewellery or cash orvaluables to the Platoon Commanders for safe custody.

87. Railway Fare Concessions. - 1. Every non-Commissioned Officer, Lance naik andConstable and Bugle Boys whose home is more than 80 Kms. from his headquarters shall,

THE TAMIL NADU SPECIAL POLICE MANUAL68

when proceeding on leave including Casual or Compensation Leave, be entitled to theTravelling Allowance concessions specified below, namely :-

(a) Actual Third Class Railway Fare for himself to his home and back once in a year providedthat not more than 30 per cent of the sanctioned strength shall be granted this concession ina year.

(b) When brought on to the married strengths -

(i) To bring his family Actual Third Class Railway to his Headquarters for the fare for hisfamily from first time his home to his Headquarter.

(ii) To take his family Actual third class Railway home and back. fare provided that thisconcession shall be granted to him once in four years only.

Note: Family means wife and own children including legally adopted children.

2. In order to exercise a proper check over the above concessions, Officers CommandingCompanies will maintain:-

(a) Railway Fare Concession Register in the form noted in Appendix XIII.(b) A list of Non-Commissioned Officers and men who are eligible for this concession.(c) If kept in the form of register two names will be allotted to a page.3. All variations due to a change of Headquarters of Companies will be carried out promptly

in the above records.

4. In the event of inter-Company transfers, extracts of relevant entries will be sent to theOfficer Commanding Company concerned.

The following amendment is issued to the Tamil Nadu Special Police Manual StandingOrder.

Amendment The existing “Standing Order No. 87 Railway fare concession” Shall be deleted

(G.O. Ms. No. 346 Home (Pol. IX) Dept. Dated 23.4.2002)

88. Roll Calls - Roll Calls will be held as follows:-

(i) All days other than Thursday, Sundays and other holidays.

(a) 12.00 Hours.(b) 16.30 Hours.(c) 19.30 Hours.

(ii) All Thursdays.

(a) 07.00 Hours.(b) 12.00 Hours.(c) 16.30 Hours.(d) 19.30 Hours.

(iii) All Sundays and other holidays.

(a) 008.00 Hours.(b) 16.30 Hours.(c) 19.30 Hours.

2. The Company Havildar Major is personally responsible for conducting Roll Calls at theappointed hours.

3. Platoon Havildars will take their Platoon Duty Roster to all Roll Calls. Sick men andcasualities including those under suspension living in the Barracks and those who return to theBarracks from leave prior to their due dates of return to duty or who are on leave but live inBarracks must all attend Roll Calls unless specifically permitted to be absent by the OfficerCommanding.

4. All orders will be communicated to the Other Ranks during night Roll Calls. Duties forthe following day will be detailed at the Roll Calls.

5. Surprise Roll Calls will also be held by Company Commander and Platoon Commandersvery frequently. An entry in the Company General Diary should be made when such Check RollCalls are held and a report sent to the Assistant Commandants next morning about absenteesif any, etc.

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6. The above Roll Call timings may be altered at the discretion of the Commandant for goodand sufficient reasons and with due notice.

7. All Officers of the Company will invariably attend all Roll Calls.

89. Sick parades - 1. Sick Parades will be held in all posts along with parade every dayexcept on holiday. Sick men will be marched to the Medical Officer by the duty N.C.O. straightfrom the parade ground or barrack.

2. All Non-Commissioned Officers and Constable reporting sick and those detailed to attendhospital as out-patient will parade in uniform with canvas shoes and socks under the N.C.O.

3. The Duty N.C.O. will enter their names in a Hospital Book in form No. OM-41 (PB Old180 PB 158 new) kept specially for the purpose and will inspect them before they are marchedoff. A sick passport will be issued by the Officer Commanding in CF 140.

4. Cases requiring urgent attention and emergent sick will be taken to the M.I. roomwithout any delay at all hours of the day or night in Government transport.

5. The Medical Officer will enter against each man’s name in the Hospital Book, the diseaseor injury from which he is suffering and his orders on each case.

6. Sick cases will be classified as under -

(a) Admitted as In-patients.

(b) Treated as out-patient. In this case he will be treated in hospital and will be grantednecessary leave.

(c) Recommended leave on medical grounds.

(d) Medicine and returned to all duties.

Note:- (i) Medical Officers may make recommendations such as excuse boots putties orhosetop, but this under no circumstances would be for more than four or five days.

(ii) When stationed at places where there are no Medical Officers of the Armed Police Units,it may be necessary for the sick to be attend to by other Medical Officers. Officers Commendingmay contact these Medical Officers and explain to them personally the special nature of theorganization and duties of the Armed Police, so that they make recommendations on the abovelines only.

7. The Duty N.C.O. will produce the Hospital Book with the Medical Officer’s Orders to theCompany or Unit Commander concerned daily and the Company or Unit Commander willinitial the register. Men recommended medical leave will be issued a fresh passport by theOfficer Commanding|Post before proceeding on medical leave in token that the leave has beensanctioned.

8. Those classified under paragraph 6 (d) will not be included in the Sick return. They willat once be ordered to attend the second parade.

9. Urgent cases may be sent to the Hospital at any time during day or night by any Officer.

10. Minor injuries received during games or fatigue will be attended to by the AssistantSurgeon or Ward Orderly on duty at all hours. With this exception, no one is allowed to proceedto the hospital without order.

11. Only one sick parade will be held daily in each post. Personnel of Battalion Headquartersand those attending Cadres, etc., will parade with the sick of the Company in that post.

12. Junior Officers reporting sick will, if in Headquarters to so in person at the Unit Hospital.Should they be too ill to go to the Hospital they will send word to the Senior Assistant Surgeonwho will arrange to send an Ambulance for them. The Medical Officer after examing them will.

(a) give medicine and return them to duty.(b) excuse all duties and advise them to attend Hospital daily.(c) place them “sick in quarters” or(d) admit them as In-patients.Cases falling under (b), (c) and (d) will be treated as leave. The Medical Officer will inform the

Commandant and the Company Commander through a report when any Officer is placed onthe sick list.

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13. Medical treatment in quarters will not be given except when the Officer is placed sick inquarters and this, only after he has been to the hospital for examination. Officers placed “sick inquarters” should not leave their quarters on any account.

14. A similar procedure as above will be followed in camps as far as possible.

15. If any Other Rank is kept as an Out-patient and resides in the Barracks or family lines,he will attend all Roll Calls and adhere strictly to Barrack discipline.

16. In-patients in Hospital should not leave the Hospital with out the permission of theMedical Officer. A man absenting himself from Hospital is liable for punishment for absencewithout leave.

90. Services of Barbers and Dhobies - (A) 1. Barbers and Dhobies are private contractorsemployed by the Companies and paid out of the collections made from the personnel of theCompany every month from their pay. The monthly contribution by the personnel will be fixedby the Commandant from time to time taking into consideration of the local conditionsprevailing. Company Commanders will recover the monthly contribution of personnel of theCompany towards Barber and Dhobi charges through their Pay and Mess Book and disbursethe same through Pay and T.A. Account.

2. It is the responsibility of the Platoon Commanders to see that Barbers and Dhobies dotheir jobs correctly and properly and bring to the notice of the Company Commander anycomplaints made by the personnel of the Company against the Barbers and Dhobies. CompanyCommander and Platoon Commanders will visit the Barber and Dhobi Shops daily and ensurethat sanitation of the premises are kept up as laid down in Standing Order Nos. 160 and 167,Part II, Chapter XII.

3. The Company|Group Commanders will also ensure that all Barbers and Dhobies areperiodically examined by the Unit Medical Officer just like the other ranks of the Company.

4. At the discretion of the Mess Members, which should be recorded in the Mess CommitteeMeeting Minute Book, the Barbers and Dhobies may be allowed free food in the Company Mess,otherwise they will also share the Mess Rates just like other Members of the Mess.

(B) Details of equipments for Barbers

S.No. Designation. Scale per Barber

1. Soap, shaving (2 oz) Tablets 32. Brushes, hair 23. Cases, tools, barbers 24. Containers, soap, shaving 35. Glasses, looking hospital 16. Hones, razor 27. Razors, open 28. Straps, razor 19. Towels 410. Clippers hairs 211. Scissors, hair cutter 112. Brushes, shaving 313. Towels, hand khaki 214. Gowns, operating aprons 215. Bottle with water metal 216. Dettol Big Ox1 Bottle17. Combs hair barbers 318. Wash basin large 119. Powder prickly heat 1 small (p.m.)

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(C) Details of equipments for dhoby

Sl.No. Designation Scaler per washerman

1. Soap yellow bars 340 KC per men on Company strength p.m.

2. Soda ash commercial 113 KG for every 100 items washed.3. Cordage cotton hawser laid rot 45’7 Meters

proofed, Undyed.4. Brushes, scrub hand union 25. Iron dhobi 26. Tubs, washing oval 8 gal 2(D) Washing of cloths - (a) Washing of clothes and using soap on the verandahs or door

steps of the barracks are strictly forbidden.

(b) Using the drinking and cooking water for washing is also forbidden.

(c) Taking bath and washing clothes in and around the Cook Houses are strictly prohibited.

91. Sports and Recreation - Interest, keenness and efficiency can best be fostered andborodom eliminated by the proper use of competitions. As far as possible, organized games ofsome kind or other will be held daily in all posts whether permitting.

2. All ranks, including Gazetted Officers will attend games as a rule. Those who are unableto take an active part in games due to any reason, should at least serve as umpires or interestedspectators.

3. A Company Sports Committee will be formed and it will Naik and one Constable to beelected by those of their own ranks. Comprise of one Sub-Inspector, one havildar, one Naik, oneLance. Proficiency in sports and games should be the fore most criterian in electing members tothe Sports Committee. The Sub-Inspector elected to the Company Sports Committee will bedesignated as the Company Sports Officer.

4. The Company Sports Committee will meet monthly with the Company Commander asPresident, to discuss matters conductive to the raising of athletic standards and capabilities ofthe Company.

5. Company Commanders will be responsible for seeing that the sports gear of theirCompanies is carefully maintained in good order and is not subjected to misuse or roughtreatment. The following minimum scale of Company Sports equipment will be maintained ineach Company:

Basket Ball complete 1Foot-Ball complete 2Hockey Sticks 24Hockey Balls leather 6Hockey Balls Cork 3Goal Keeper pads pairs 2Medicine Ball 1Tenniquoit Bat 1Tenniquoit Ring 1Volley-Balls complete 2Volley-Ball nets 2

6. A Sports Orderly, appointed for the purpose, will be responsible for the care, cleaning andpetty repairs to Company Sports Gear under the supervision of the Company Sports Officer.

7. Inter-formation matches, both on the league and knock-out systems, will be organizedregularly in all Companies and Battalions. A score card will be maintained and the results of allmatches will be entered giving two points for a win and one point for a draw.

8. Small cash prizes will be given to the members of the winning teams from the CompanyFund after getting the sanction of the Commandant.

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9. Reading and recreation rooms to be known as “Company Recreation Clubs” will beorganized in all Companies for the benefit of the men.

10. The following minimum scale of In-door games equipment per Company will bemaintained in good order in each Company Recreation Club:

Carrom Board 1

Draughts sets 2Snake and ladders 2Chess set 1Darts 2Harmonium Tabala 1Cymbals 2News Papers (Tamil) 311. The Assistant Commandants and Inspectors should ensure frequent competitions in

all sports and games and cultural shows. These should be a monthly feature in each Company.Like-wise, the Commandant should arrange matches and competitions with other teams servingin the area. Details of matches and competitions played should be recorded in the proceedingsof the monthly meeting of the Company Sports Committee.

12. The Commandants should form a Sports Committee for the Battalion where similaraction will be taken at the Battalion level. Outstanding performers in any Company should betaken to Headquarters Units or training units, where they will be given constant opportunitiesto improve by competition and training under the direct eye of the Commandant.

13. Each Company should maintain a register of its talented men. The register is shown inAppendix XIV, and should be entered up personally by the Company Commanders and checkedby the Assistant Commandants concerned.

Battalion Championship Meet - 1. Date of meet. - Annual Company Sports for allCompanies including Headquarters Company (combined with groups) will be completed in themonth of June. The Battalion Sports Meet will be held soon after.

2. Sports Committee - The conduct of the Battalion Championship Meet will be organizedby a Sports Committee Composed of:

President - Commandant.Secretary - Officer Commanding Headquarters.Members - Selected by the President.

3. Competition. - The Battalion Championship will be decided on the results of the followingcompetition groups: -

1) Drill Group.2) Shooting Group.3) Games Group.4) Athletic Group.5) Acquaties Group.6) Gymnastics Group.

Detailed instructions regarding each competition will be issued from time to time by theCommandant.

4. Rules - Unless otherwise specified, Buck’s Rules of Games and Sports latest edition willbe followed for the conduct of competitions.

5. Scoring - (i) The method of scoring for items (iii) to (vi) referred to in paragraph 3 will bethe same as laid down for the State Police Games and Athletic Meet.

(ii) The drill competition will be judged by a panel of Police and Service Officers, other thanArmed Police Officers of the same Battalion and the first, second and third ranked teams will beawarded 5, 3 and 1 points respectively.

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(iii) In the shooting competition, the practice, laid down by the All-India Police Sports CentralBoard for Rifle and Revolver Shooting Competitions will be followed. The team Scoring the highestaggregate of marks in the Rifle and Revolver shooting competitions will be awarded 5 points. Thesecond and third placed teams will get 3 and 1 points respectively.

(iv) The Battalion Championship Trophy will be awarded to the team that secures thehighest point as prescribed above in the Championship score card. In the event of a tie the teamwith a greater number of firsts will be declared as winner. If the tie still remains, the team withmore second places will be declared as Winner.

The Meet shall be opened and closed ceremoniously as is the usual custom for such Meets.

92. Transfers - (1) When a person is transferred from one Company to another, he willtake only his clothing with him. All items of Government property will be handed over to theirCompany Commander before leaving the Company. The transferred person should be given anacknowledgment for the Government property returned by him.

(2) Men on transfer will be passported to join their new Companies within three days of thereceipt of the orders except in special circumstances which should be reported to the Commandantfor his approval.,

(3) If any joining time is allowed, it should be stated in the passport.

93. Visitors - 1. Barracks - No visitors are permitted to stay in the barracks without thepermission of the Company Commander. The arrival and departure of all visitors or relativesmust be reported at once to the Company Commander.

2. Married Quarters - Relatives and other visitors will not be allowed to stay in lineswithout permission which may be granted as follows:-

Over night - By Adjutant Inspector.

Up to 3 days - By Assistant Commandant (Headquarters).

Over 3 days - By Commandant.

A register of visitors showing date of arrival and departure and with whom they stayed inthe lines will be maintained by the Adjutant Inspector. It is the responsibility of the persons con-earned to inform the Adjutant Inspector about the arrival of visitors to the lines. Failure toinform so will entail eviction from lines.

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CHAPTER VI94. Alarms - General - (1) The following Alarm Schemes will be in force in all Special Police

Posts and T.S.P Battalion Headquarters:-

(a) Fire Alarm.

(b) Mobile column Alarm.

(c) Post Defence Alarm.

(2) Separate detailed standing orders are issued for all Alarms - Vide Standing Orders 95,97 and 98.

(3) The Fire Alarm Orders in English and Tamil will be displayed in the Guard Room NoticeBoard.

(4) The Mobile Column Alarm Orders will be kept in the Post Headquarters.

(5) The Post Defence Alarm Orders and the Post Defence Plan will be kept in the personnalcustody of the Post Commander.

(6) The Alarm will be sounded by the first available bugler repeated by all other buglers. TheAlarm will also be sounded at the Married Lines and in the residential and Bazaar area underthe orders of the Company Commander. The Alarm will also be sounded by Siren if available.

(7) Each Alarm Scheme will be practiced at least once by day and once by night ever month.Company Commanders will ensure that all ranks are thoroughly acquainted with the orders oneach scheme.

(8) When Gazetted Officers visit Posts for inspection, they will hold Alarm Practices withoutprevious notice, and will thus verify whether all ranks are acquainted with the orders on eachscheme.

95. Fire Alarm Orders - I Title - The Rules framed hereunder are known as the TamilNadu Special Police Post Fire Alarm Orders.

II. Applicability - (1) The following Fire Alarm Scheme is applicable to all CompanyHeadquarters, Posts, Detachments, Group Headquarters and in whichever place detachment ofthe Tamil Nadu Special Police is deployed.

(2) The applicable portion of the Scheme should be adopted depending on the circumstances,nature of fire, place of fire and availability of fire extinguishing media, viz., materials, liquids andchemicals.

(3) The Officer in-charge of the Camp or the Senior Officer present of N.C.O. present at thespot of fire will exercise discretion in fighting the fire and direct the operation.

(4) The safe guarding of Government property, Arms and Ammunition, Rations, POL, RadioEquipment, Motor Transport, Buildings, Cash, Records Clothing, Vessels and Human lives fromfire is the primary responsibility of each and every individual present in the Camp.

III. Definitions - (1) Fire - A mass of burning matter of flames.

(2) Fire fighting - The act by which the fire is fought.

(3) Fire fighting equipment - The instruments, implements, vessels that are used forfighting fires.

(4) Fire point - The central place where the fire fighting equipment is kept.

(5) Rallying point - The place indicated by the Officer Commanding near the scene of fire,from where the fire fighting operation can best be conducted.

(6) Officer in-charge fire fighting operators - The Senior Officer or Junior Officer orNon-Commissioned Officer who takes command of the fire fighting operation.

(7) Vulnerable zone - Place or shelter where explosive materials Live-Magazines andinflammable materials are kept or used.

(8) Duty Platoon - The Sections of a Platoon which are detailed every evening as stand byunder G.D. entry specially for fire fighting duty when contingencies warrant. (In one SectionPosts, 1|3 will constitute the Duty Section for similar purposes).

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(9) Fire Incidential Report - The report should contain -

(1) Date, time and exact place of occurrence.(2) How fire originated if known.(3) Detailed description of damage caused.(4) Brief history of fire.

(10) P.O.L. - Petrol, Oil, Lubricants (and other inflammable materials, liquids or chemicals).

(11) Fire Alarm - The sound or noise or voice or signal that gives notice of the danger of fireor warning.

(12) Chemical extinguisher - A portable fire fighting equipment which uses chemical eitherdirectly or indirectly in the form of solid, liquid or gas for the purpose of extinguishing fire.

(13) Salvaged property - The property that is saved from the scene of fire.

(14) Fire line|Safety belt - The space 30 feet in width on all sides with grass, bushes,thorns, thatch and other plants, completely removed so as to allow the fire not to spread.

IV. Preliminary action - Prevention is better then cure. The first and foremost essentialin dealing with an out break of fire is to tackle it at the earliest possible moment to isolate it andat prevent it from spreading.

(A) As soon as a fire breaks out, the person sighting the fire first:-

i) will at once take steps to put out the fire.

ii) shout out fire at - such and such a place. clearly indicating the place of fire.

iii) Pass on the information to the :-

(a) Guard Commander without any loss of time.

(b) Officer Commanding the Coy|Post.

(c) Senior Officer present in post.

(B) The Guard Commander on receipt of the information should:

1. Sound the fire alarm by either.

(a) Beating ghurry with a pause after every two beats for two minutes or

(b) Ordering the Bugler to sound the Fire Alarm Call and

(c) Other Bugler in the Camp will take up the Fire Alarm Call after it has been sounded atthe Guard Room or

(d) Firing two white Verey lights.

2. (a) Will telephone to the nearest Fire Unit indicating clearly the location and nature of fire.

(b) Send word to nearby Sister Units or organizations warning them against the spread offire and for necessary help in putting out the fire.

(c) Alert the Guard and warn other men in the Camp.

V. Action on hearing fire alarm - (1) The Quarter Guard will take up the usual defencepositions.

(2) (a) The Duty Platoon|Section will rush immediately to the Fire Point, collect allequipment and implements and proceed to the Rallying Point near the scene of fire andendeavour to put out the fire and save Government property.

(b) If it is an one Section Post five P.Cs. and one N.G.O. will undertake the work of the DutyPlatoon.

(3) (a) One Section of the Duty Platoon dressed in shirts and shorts and equipment willdraw their Rifle and five rounds ammunition and proceed to the scene of fire form a cordenaround it facing outwards with fixed bayonets and safeguard the property.

(b) In one Section Posts no separate party need be detailed for cordoning off as the strengthwill not suffice. In such cases, all men will endeavour to put out the fire and take every reasonableand practicable precaution to prevent the spread of fire.

(4) Motor vehicles, if any, near the scene of, fire should be moved to a safe place.

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(5) (a) The Officer commanding fire fighting operation will fix up a Rallying Point near thescene of fire from where he can conveniently direct the fire fighting operation.

(b) The Senior Officer or N.C.O. present at the spot will take command of the fire fightingoperation.

(6) (a) The remaining men including menials and followers, vehicle drivers, R|T operatorswill immediately report to the Officer in-charge fire fighting operation and perform such dutiesas are allotted to them.

(b) The followers, drivers and R|T operators will join the fire fighting operation only afterensuring that the cook house, vehicles, R|T sets, engines and equipment are in a safe place.

(c) On the out-break of fire, electric current should be switched off at the main.

(d) Fire caused by ignited oil should be smothered at once by means of earth or sand keptin receptacies placed in suitable positions for the purpose; and water should on no account beused. If chemical extinguishers of the foam type are available they can be used. If chemicalextinguishers of the foam type are available they can be used.

(e) As a draught of air will tend to increase the fire all doors and windows which are notnecessary for ingress or agrees, should be closed.

(f) All inflammable materials near the fire should be collected and carried to place of safety.

(7) A human chain will be formed to bring water from the nearest effective water-supplysource to the fire. If stirrup pump are used there will be saving of men who can best be employedto fetch water to ensure uninterrupted supply of water to the scene of fire.

VI. Vulnerable zone - (a) The unit are containing specially inflammable materials, R|TStations, charging engines, POL dump, vehicle park, explosive materials, live-magazine,ammunition and grenade dumps, should be marked ‘DANGER’ in red paint.

(b) The Officer in-charge of fire fighting should post parties at the Danger Spots should thesituation demand this precaution. The parties will be responsible for preventing the fire fromspreading to these places.

VII. How to fight the fire in Vulnerable Zones and other areas. - (1) Fire depends onthree factors, viz:

a) Combustion.

b) Oxygen.

c) Heat.

If appropriate methods are employed the fire can be put down easily. Improper media toextinguish the fire will augment the fire. The Officer in-charge of fire fighting operation will givecorrect direction and suggest the appropriate methods in combating the particular type of fire.

B. The following are the methods:-

Sl. No. Type of fire. Remedy Remarks.

1. Fire caused by combustion. Remove fuel from Fire will go out due toneighbourhood of fire starvation.

2. Fire caused or induced Smotheringby oxygen. By preventing or cutting of the

supply of oxygen. If the oxygensupply is cut off no fire willburn.

3. Fire caused by heat. By reduction of heat. By cooling the substance belowits ignition temperature. Watercan be used on certain occasionto cool down the heat thatcauses fire.

Although cooling can be achieved by use of water, which is the cheapest media, in modernmanufacturing processes there are so many materials in which water is absolutely unsuitable toextinguish the fire, e.g., inflammable liquids like petrol or electrical fire.

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(C). To put out such fire, fire extinguishers alone are useful and they are grouped asfollows:-

1. Soda Acid Extinguishers - (i) These are extinguishers exclusively designed and chargedfor extinguishing fires involving ordinary combustible materials.

(ii) Uses of Soda Acid Extinguishers. - (a) It is effective for wool, paper, straw, jute, cottonand other burning substances.

(b) It is effective but not so desirable (costly clothing, carpets and other furniture might getspoiled due to chemical action).

(c) It is hazardous to (1) electrical fire, fires involving guishers. - (1) These are speciallydesigned and charged with water, metals like sodium, aluminium, etc.

2. Foam Extinguishers (dry chemical powder extinguisher - (i) There are speciallydesigned and charged with chemical solutions and are exclusively meant for extinguishing firesfrom liquids such as oils, fats, grease, etc.

(ii) Uses and limitation of Foam Extinguishers - It can be used on all flammable liquids,miscible with water, e.g., petrol, kerosene oil, diesel oil, mobile oil, grease and paints.

(iii) Are not so effective and desirable on fires involving liquids miscible with water, e.g.,alcohol and glycerin. (Fine spray of water is ideal for such fires.)

(iv) It is hazardous to -

(a) Electrical risks;(b) Metal like sodium;(c) Waxes; and(d) Aluminium, et.

3. Carbon Tetro Chloride - CO2 Dry Chemical Extinguishers - (i) These are designedand charged with chemicals either liquids, dry or gaseous mainly to meet the requirement thatmay arise in the course of fighting fires involving light, electrical equipment, etc., where the useof electrically non-conductive agent is of foremost importance.

(ii) Uses and limitations of C.T.C. Extinguishers - (a) These are effective to put out electricalfires involving switch gear, wiring motors (not closed type) and other electrical apparatus.

(iii) These are not so effective but are useful to put out inflammable liquids excepting verysmall spills.

(iv) These are hazardous to -

(a) Metallic fires of magnesium group;

(b) tightly packed bales of jute, cotton, paper, etc., in closed space;

(c) hot metal surface where actually no combustion is taking place;

(d) in the presence of water.

(v) Uses and limitations of CO2 Extinguishers

(1) These are effective -

(a) for all costly and delicate free burning materials, equipment where water damage isfeared if soda acid is used;

(b) specially suitable for fires in enclosed type of motors and other electrical apparatuswhere C.T.C. or similar other extinguisher may not be reaching the fire;

(c) for fires in concealed or inaccessible spaces.

(2) These are not effective on flammable liquid fire expecting small spills, flammable liquidfire, can be attacked with CO2 in the absence of foam, provided simultaneous attack is madefrom two sides.

(3) These are hazardous to Magnesium and similar metallic fire.

VIII. How to extinguish fire in thatched roofs and semi-permanent buildings. - (1) Allarticles in the adjacent buildings will be removed to a safe place free from fire hazards.

(2) Special care should be given to arms, ammunition, cash, petrol, R|T equipment andcharcoal. This will bring down the damage the minimum.

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(3) The fire on the thatch should at once be localized and should not be allowed to spread.

(4) If necessary ladders can be employed to climb the roof and put down fire if no unduerisks are involved.

(5) Fire hooks and sickles will be employed to pull down the burning thatch from any bashatype building.

(6) Beaters will be used to beat the flames to extinguish them. Wet gunny bags, sand, waterand fire extinguishers can be employed for the purpose.

(7) The party detailed for that purpose will form Human Chains along with others who areavailable at the scene to supplement the water supply apart from the water available from firecrickets.

IX. P.O.L. Fire - P.O.L. fire cannot be extinguished by water and by soda acid extinguishersas POL is very inflammable. In the case of POL fires sand should be used immediately to blanketthe fire. Foam extinguishers are the ideal type for putting down such fires.

X. Forest fire - (a) Forest fires require very special methods.

(b) It may sometimes happen due to the exigencies of Service that Companies or parts ofCompanies are deployed in the jungle or hilly areas. Forest fires are common occurrences andevery precaution must be taken against it.

(c) If a forest fire occurs the following fire fighting methods will be adopted:-

(1) Action mentioned in Standing Order 95, Paragraph IV, may be taken for disseminationof information.

(2) Except the men needed to protect the Camp all will crush to the scene of jungle fire.

(3) The Senior Officer present at the spot will direct the fire-fighting operation.

(4) While the men run to the scene of fire they will carry -

i) Wet gunny bags

ii) Shovels

iii) Fire buckets

iv) Hooks

v) Sickles

vi) Beaters

vii) Pick axes.

For fighting jungle fire wet gunny bags are ideal.

(5) On reaching the spot, the men will form an extended line at five feet intervals facing thefire and start beating or blanketing the fire with wet gunny bags.

(6) Another party detailed by the Officer-in-charge of fire-fighting operations will cut a safetyline or safe fire belt.

(7) The safe fire belt will be cut, say 50 yards behind, by the removal of grass, plants andcreepers to a width of 10 yards. The fire will not cross the safety belt because no inflammablematerial will be available in the safety belt area.

(8) If there is a stream running from a hill top, the stream can be delivered to the scene offire by digging the earth to make the water flow towards the scene of fire.

(9) After the safety belt has been prepared, if the wind Direction is towards the jungle fireand if the Officers directing the fire-fighting operations is confident, about it, he may start acounter fire from the safety belt towards the jungle fire. This will minimize the fire hazard towardsthe Camp or Township area because the counter fire frees the area between safety fire belt andactual fire.

(10) If the wind condition is not favourable and if it varies frequently the counter fire shouldnot be resorted to.

(11) Before resorting to a counter fire, care must be taken to withdraw the men between thesafety belt and the fire area.

THE TAMIL NADU SPECIAL POLICE MANUAL 79

(12) A counter fire should on no account be resorted to in places where previous battleshave been fought because of the presence of blinds and other explosive substances which cancause havoc and great damage to life and property.

(13) No counter fire should be started at suspected mine fields also. When the fire prevailsover a suspected mine field the fire-fighting party should be at a safe distance and take propershelter. No close quarter fire-fighting should be resorted to.

(14) Every care must be taken to guard against rolling down of boulders from hill top at thetime of hill | jungle fire. When a boulder starts rolling down, on hearing the noise men mustjudge themselves and run to a safe place without any loss of time.

(15) A First-Aid party not less than two strong with necessary first-aid accessories will bepresent at the scene of fire.

XI. After fire action - (1) Make absolutely certain that fire or fires have been completelyextinguished before closing the fire-fighting.

(2) The salvaged property will be carefully collected and accounted for and a report sent tothe Officer commanding for onward transmission. The report should clearly indicate the itemsserviceable, unserviceable and repairable.

(3) A Fire Incident Report will always be sent through the proper channel to the Commandantfurnishing the following details:-

(a) Time, date and exact place of occurrence.

(b) How the fire originated, if known.

(c) Detailed description of damage caused and casuality, if any.

(d) Brief history of fire.

(4) The injured, after the necessary First-Aid, should be rushed to the nearby hospital forfurther assistance.

96. Fire precautions - The following shall constitute one Unit of fire-fighting equipment:

A. (1) Galvanised buckets 10 Litre capacity for water (or one for every 10square Metre) 4

(2) Galvanised buckets, 10 Litre capacity for sand 4

(3) Barrels gallons 40 capacity (for water storage) 2

(4) Hooks (one per every 20 Square Metres) 2

(5) Beaters 4

(6) Shovels 2

(7) Axes 2

(8) Crow bar 2

(9) Fire extinguishers with spare refill (one for every 50 Square Metres) 2

(10) Aluminium or metal ladder 15 feet long 1

(11) Stirrup Pump with rubber hose 20 feet long 2

(12) Sand heaps 2

(13) Fire rakes (one per every 20 Square Metres) 2

B. (1) Appropriate extinguishers must be kept at M.T. Park, POL dump, R|T Station and Aluminium dump, etc.

(2) The fire-fighting equipment shall be painted in de Post Office red.

(3) Over the fire buckets and other equipment the words Fire should be written prominently in black over red.

(4) The fire-fighting equipment should be neatly arranged over a stand or rack.

(5) The place where the fire stand is situated should be prominent and the area neatly cleaned for easy approach.

C. (1) Each Platoon shall be provided with one Unit.

(2) HQ Company can avail scale prescribed for platoons.

THE TAMIL NADU SPECIAL POLICE MANUAL80

(3) All Radio Stations including Radio Workshop and charging room will have a Fire Unit.

(4) Each vehicle of the Unit including motor cycles shall have a fire extinguisher.

(5) The POL dump shall have sand buckets and sufficient number of Foam Extinguishers. In place of every two water buckets one fire extinguisher shall be provided. The POL dump shall have two Fire Units.

(6) Armoury shall have one Fire Unit.

(7) Battalion Stores will have minimum two Fire Units.

(8) The Rebrowning Centre will have one Fire Unit.

(9) The Guard Room will have one Fire Unit.

(10) In line huts twelve buckets for water and equal number for sand per 5,000 square feet shall be provided.

D. (1) Ordinary buildings can be divided into two types -

(i) Ordinary buildings with low fire habard, e.g., offices.

(ii) Ordinary buildings with high fire hazard, e.g., record rooms, store rooms and godowns.

2. Buildings involving special risk on account of storages of oil chemicals or use of electricalequipment. The type of fires that occur in such buildings cannot be extinguished by applicationof water. Special types of fire extinguishers or dry sand will have to be used for fires in suchbuildings.

3. Scale of fire fighting appliances (i) Ordinary buildings with low fire hazard. One 10 litrewater bucket for every 100 square metres of floor area or part thereof and one 9 litre soda acidextinguisher for every six buckets or part thereof with a minimum of one extinguisher and twobuckets per compartment of the building. The appliances shall be so distributed over the entirefloor area that a person shall not have to travel more than 90 metres from any point to reach thenearest appliance.

4. Ordinary buildings with high fire hazard - one 10 Litre Water bucket for every 10 squaremetres of floor area or part thereof and one nine litre soda acid extinguisher for every six bucketsor part thereof with a minimum of two extinguishers and four buckets per compartment of thebuilding. The appliances shall be so distributed over the entire floor area that a person shall nothave to travel more than 15 metres from any point to reach the nearest appliance. In specialcases, approved by the local Fire Officer, buckets may be dispended with, provided the supply ofextinguishers is doubled.

5. Where an adequate supply of water is not available within a convenient radius of theUnit lines, arrangements should be made to store water in covered cisterns sufficient to fill upten times all the available buckets. The required cisterns should be constructed. Anti-Mosquitobreeding precautions should be taken.

E. 1. Buckets containing sand require attention to prevent the caking of the contents due tothe access of damp water.

2. The Orderly Officer and the Orderly Non-Commissioned Officers during their dailyroutine and the Officer Commanding Company during his weekly Barrack inspection shouldinspect the fire buckets and see that they are always kept filled with water or sand as the casemay be. The water and sand in these buckets thoroughly cleaned once a week on Thursdays.

3. (i) The erection of temporary structures made of combustible materials within 10 metresof a permanent Government Office building is prohibited. Prior permission on the Fire ServiceDepartment should be obtained for the erection of any temporary structure in the compound ofa Government building, provided that in the case of temporary sheds made of combustiblematerials erected by the Public Works Department or its contractors for storing building materials,or for any other purpose connected with their construction activities the Executive Engineermay authorize the construction, subject to the condition that the prescribed minimum safetydistance of 10 metres from such shed to the nearest building is maintained.

(ii) Galvanised iron buckets with water or sand and chemical fire extinguishers should bekept in easily accessible places in every building for use during fire. They should be located as

THE TAMIL NADU SPECIAL POLICE MANUAL 81

far as possible at the top and bottom of staircases or at the commencement and junctions ofimportant corridors in each floor. The number of buckets and fire extinguishers to be providedshould be as per scale.

F. The following additional precautions against fire should also be taken:-

1. In Offices in which electric fans are provided the switches are put out.

2. None but safety matches are used in Offices.

3. Kerosene oil or any easily inflammable material is always stored in any out-building orgodown.

4. The sealing of papers is always done under the direct supervision of a responsible Officerwho should see that due care is taken;

5. No naked lights are used in any Office. All candles or wicks must be protected by glass;

6. Fire places for the preparation of pastes or glue are not allowed in or near any building;

7. Waste paper is not allowed to accumulate in large quantities in any Office. One or morereceptacles is provided outside the building for waste paper sufficiently distant from the mainbuilding. Every evening the waste paper of the day is collected and put into one of thereceptacles;

8. Fire buckets are kept always full of sand or water or in some cases it may be foundsuitable to keep half the number of buckets filled with water and half with sand;

9. Old furniture is not left lying about but disposed of at once;

10. Smoking in record rooms is strictly prohibited.

11. Dried leaves and other litter is removed from the top of terraces at intervals;

12. All restrictions and rules regarding lighting issued by the local Municipal of Fire Serviceauthorities are strictly followed;

13. In hill stations where there are fire places for warming offices fire-guards of metal gauzeor netting are provided in front of all fire places; and

14. All Main Switches and Heaters, etc., are switched off while closing the Office for the night.

G. Other precautions to be taken are. - 1. Temporary sheds made of combustible materialsshould be separated from each other by an open space of at least 20 metres and from thenearest pucca gaps may serve as fire breaks.

2. The electrical wiring in the sheds should be protected with suitable conduct piping so asto prevent sparks due to any short circuit from worn out wiring.

3. The entire area of the sheds should not be cramped with furniture, etc., leaving only theminimum space for passage over crowding of staff in the sheds should be avoided and moremoving space within the sheds should be allowed.

H. 1. First Aid Kit at the rate of one per platoon should be provided.

2. At least one Section in every Platoon and one-third of the personnel in the Groups shallbe trained in elementary fire fighting with the assistance of nearby Fire Service Units. Aftersufficient men are trained, programme is to be chalked out for them for refresher training oncein 15 months in similar, lines as discussed above.

I. The following instructions shall be strictly adhered to in places where Camps are situatedin hilly areas and jungles.

1. For the protection of a Township from fire it would be necessary to have a fire line of 30feet with out surrounding the entire camp area.

2. The grass in the fire line or fire gap, would have to be cut to the ground with a sickle andheaped in the middle where it would be buried completely.

3. The fire line or fire gap should always be kept clean sweeping all the leaves and burnthem as and when possible.

4. Inflammable material in the vicinity should be cut and buried.

THE TAMIL NADU SPECIAL POLICE MANUAL82

5. It should be the duty of the Post Commander to make the men familiar with fire fightingequipment and method of extinguishing fire. Every man should know the points.

6. There shall be rehearsals of Fire Alarm Practice once in fifteen days.

97. Mobile Column Alarm Orders - General - The Mobile Column Orders herein laid downprescribe the course of Military Action to be taken when calls are received in peace time toproceed to a place where there is an isolated disturbance of out-break.

2. Alarm - The mobile Column Alarm will be given:-

(a) by sounding the Alarm call on the bugle followed by the fall-in call and repeated 4 or 5times.

(b) by the centry beating the ghurry continuously for at least three minutes.

(c) by firing two Green Verey Lights.

Note: For practice purpose Green Verey Lights will not be fired.

3(a) Procedure when more than one Company is stationed in a post:-

(i) The Duty Company at the time will automatically become the In-lying Pickets.

(ii) The men of the Duty Company who are not on guard duty will immediately fall-in, in anydress at the Administration Block or at any other place indicated by the Company Commanderand will be deputed for fatigue duties to help the Column Company to get ready for the move inthe least possible time. The Platoon Commanders of this Duty Company will supervise the fatigueduties allotted to these men.

(iii) Column - The Company other than the Duty Company or the Stand-by company willwall-in with the least possible delay fully armed and equipped in Battle Order.

Note:- Where speed is essential and when so ordered “Light Battle Order” will be worn. LightBattle Order will always be kept ready in Barracks so that men can always turn out in this dressat a moments notice.

The dress for all operations in the field will be “Battle Order” unless otherwise ordered.

“Light Battle Order” and “Battle Order” will consist of the articles mentioned in AppendicesXVI and XVII.

(b) Procedure when only one Company is stationed in a post: -

(i) The Platoon on Guard duty at the time will automatically become the in-lying Picket andthe Platoon Commander will become the Orderly Officer and Officer Commanding the Post duringthe Company Commander’s absence.

(ii) The men of this Platoon who are not on guard duty will immediately fall-in, in any dressat the Administration Block and will be deputed for fatigue, such as distributing ammunition,drawing water for water bottles, shifting rations, stores, etc. This Platoon Commander will supervisethis work.

(iii) The Column will be made up of the other two Platoons of the Company and will fall-inwith the least possible delay fully armed and equipped in “Battle Order”, or otherwise indicated.

4. Ammunition - The following scales of ammunition will be taken : -

(a) On the man - 50 Rounds per Rifle.

12 Rounds per Pistol.

350 Rounds per Bren (Carried in Magazines)

90 Rounds per Thompson (Carried in Magazines)

(b) In Company 4,000 Rounds in full boxes.

24 Grenades.

4 Verey Light Pistol.12 White Verey Light Cartridges.4 Red Verey Light Cartridges.3 Green Verey Light Cartridges.36 Rounds of Ballistite.

THE TAMIL NADU SPECIAL POLICE MANUAL 83

(c) Each Platoon will be provided with one G.F. Rifle with a discharger cup and one VeryLight Pistol, One L.M.G. per Section in the scale.

(d) The column will carry a Riot Flag and a Megaphone for every Platoon.

5. Transport - The Transport Officer on hearing the alarm signal will immediately detailsufficient number of vehicles for the move of the Company either to the scene or to the nearestRailway Station. All Drivers accompanying the Column will be armed with Pistols and 12 roundsof ammunition each.

6. Medical - Cover one First Aid Box and one Stretcher for every Platoon will be carriedalong with the baggage.

7. Communication - The wireless set and Staff attached to the Company will move alongwith the Column. All the Staff will be armed with Rifles and 50 rounds of ammunition each andthey will be in Battle Order. Communication with Battalion Headquarters will be established assoon as Column reaches the destination.

8. Baggage - (a) Before felling in each man will place his pack containing the followingarticles in a pre-selected spot.

Blanket OneGround Sheet OneJersey OneMug OneVeshti OnePlate One

(Classing materials - Black Polish, Brush Black, Brasso, Rags and Plannelette).

(b) Junior Officers may take small bedding rolls in lieu of the blanket.

(c) The following quantity of rations, cooking utensils and fatigue implements will be carriedby the Column along with the baggage.

1. Ration for one week

2. Platoon cooking utinsels Three sets.

3. Pick axe Six numbers.

4. Mammoties Nine numbers.

5. Knives Nine numbers.

6. Buckets with rope Six numbers.

7. Hurricane lanterns Six numbers.

8. K. Oil tin One number.

9. Axes felling Three numbers.

10. Shovels Six numbers.

(d) The baggage will be checked and taken over by the Company Quarter Master Havildarwho will be responsible for taking them in a lorry to the place of destination or Railway Station.

Note: (i) In hilly places and where the climate conditions warrant, morg winter clothing andwhere men have to reach the destination by foot, the following procedure will be followed forcarrying ration, etc., with them.

(ii) The rations for the entire party should be divided amongst all members so that every onecan march easily with an average load of 25 KG. Marches for several days at short notice froma base point to a forward post to reinforce the strength there, in case of necessity or for withdrawalfrom a forward post to a base point in case of an emergency make it necessary for the men toknow what are all the essential articles they must carry with them.

(iii) The following is suggested as the yard-stick to be adopted by the Officer Commandingin all Mobile Column practices during deployment in Hill areas.

(iv) A trained soldier is expected to march with an average minimum load of 25 Kg. He mustbe prepared to carry more loads when circumstances warrant it. How this weight is made up for5 days march is illustrated below: -

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(v) Articles

1. Pack (with blanket) 2 Jersey 1 Cap Comforter 1weight - 6.500 KG.

2. Rations eligible per men per day to be carried in pack.

(In K.Gs.)

Rice 0.450 (for 5 days x 1.300 = 6.500)

Atta 0.230

Dhall 0.130

Sugar 0.60

Tea 0.09

Salt 0.20

Veg. Ghee 0.80

Milk TD 0.100

Potato TD 0.80

Vegetable TD 0.90

Onion 0.60

Total 1.309 or 1.300 KG.

3. Haversack (with Khaki Shirt 1, Short 1, MessTin set, Bath towel 1, Socks Pr. 1, First Field 2.500 KG.dressing 1 and boot lace pair 1).

4. Water bottle filled with water. 2.000 KG.

5. Equipment (web belt, braces left and right, Pouches 2.000 KGammunition, bayonet frog with bayonet and scabbard).

6. Ammunition 50 rounds 1.500 KG

7. Rifle with sling 4.000 KG

Total 25.000 KG.

In summer, i.e., during monsoon, rain coat will take the place of one blanket and jerseyand cap comforter replaced by the ground sheet. The total weight of 25 KG. will have to becarried by an individual only on the first day of the march. It will start decreasing at the rate of1.300 KG a day due to consumption of rations. Men will march with khaki pant, shirt andjungle boots during winter and khaki shirt, khaki short and jungle boot with socks duringsummer.

9. If the column is likely to operate or near road side, cycles may be taken for its use.

10. Contingencies. - The Officer Commanding the column will arrange to take sufficientmoney with him to meet any expenses that are likely to be incurred when the column is away onduty.

11. Escorts - Escorts will be supplied on the following scale :

(a) For small arms ammunition Reserve :

Company Havildar Major.

One Constable per Platoon - Four Rifles.

(b) For baggage Guard:

Company Quarter Master Havildar (Armed) Company Mess Orderly (Armed) One RifleSection of minimum strength of one Non-Commissioned Officer and three men (Armed)Followers (un-Armed) - Six Rifle minimum.

(c) This strength of the escort may be increased at the discretion of the Column Commanderdepending on the situation.

12. Defence of posts. - (a) As soon as the column has left, the Officer Commanding the DutyCompany | the Platoon Commander of the Duty Platoon will order his men to dress and put on

THE TAMIL NADU SPECIAL POLICE MANUAL 85

equipment. He will issue them arms and ammunition at the rate of 50 rounds per Rifle and 700rounds per bren gun, and will detail them to their Alarm Posts for defending the post in cases ofemergency.

(b) He will see that the Wireless Station is kept open to have contact with the column.

98. Post Defence Alarm Orders - General - The Post Defence Alarm Scheme should bedesigned and drafted for every post of the Special Police Unit taking into consideration thetopography of the Post and its surroundings. Every post will have a Defence Scheme and Planapproved by the Commandant. This scheme will be under the personal custody of the PostCommander and will be handed over to his successor under acknowledgement.

The following headings are the general principles on which such Schemes are to be drafted.

1. Information - (a) Indicate the Post to be defended.

(b) Under whose orders the Scheme may be brought into operation for Practice and ActiveService purposes.

2. Defence responsibility - (a) Who will be responsible for the defence of the post?

(b) Who will be in command of the Post?

3. Defence Alarm Signal - What are the Signals to be used

(1) For Practice purposes.(2) For Active Service.

4. Action to be taken - (a) Indicate immediate action to be taken by Quarter Guard andSentries.

(b) By Orderly Officer.

(c) Arrangements for rapid distribution of Arms and Ammunition - Ammunition parties -Arrangements at Bell of Arms - Magazine, etc.

(d) Scale of ammunition to be issued.

Note : Ammunition parties will collect and distribute their Unit Ammunition beforecollecting their own Arms.

(e) Immediate occupation of Defence posts Indicate are of fire.(f) One Man per Platoon to have Grenade Discharger fitted.(g) Arrangements for Passwords.(h) Fixation of W/T Communication times.5. Post Defence Plan - A Post Defence Plan will be drawn up showing all buildings, roads

and other important features within the Camp perimeter; also all Company, Platoon and SectionSectors with all Unit Headquarters clearly and neatly marked. Plan to be kept in personalcustody of the Officer Commanding Post.

6. Defence Sectors - (a) Indicate where Defence Post Headquarters will be located.

(b) Indicate separately and clearly all Sub-Unit Headquarters and sectors by reference tobuildings or other clearly defined land marks. Also indicate the are of fire for all sectors.

7. Operation Order. - (a) Clear orders to be given to Sub-Unit Commanders following theusual sequence of :-

InformationIntentionMethodAdministrative arrangements.Inter Communication.

(b) Indicate General task of Sub-Units including positions of Sub-Unit and Fire tasks ofeach. Also positions of neighbouring Units.

(c) Lay down for all Section Defence Posts:-

(i) Routine by day.

(ii) Routine by night.

THE TAMIL NADU SPECIAL POLICE MANUAL86

(d) Detailing of runners.

(e) Medical arrangements.

(f) Lighting arrangements

(g) Arrangements for moving patrols.

(h) In the even of withdrawal from perimeter line, indicate final stand to positions.

(i) Wireless arrangements.

(j) Protection of Water supplies.

(k) Principles of “Shoot-to-kill” and “to the last man and to the last round”.

(l) Protection and maintenance of Transport in running order.

(m) Guarding of Treasure, Arms and Ammunition.

(n) Reserves of Ammunition.

(o) Reserves of ration.

(p) Reserves of Kerosine Oil and Petrol.

99. Scheme - Instructions for drawing Fire Alarm Scheme - Post Fire Alarm Schemeswill be drawn up for each Post in accordance with the Instructions noted below:-

1. Information - (a) Indicate the Post for which the Scheme is intended

2. Action to be taken - (a) Immediate extinguishing and isolation by first person noticingFire, failing which.

(b) Indicate who should be informed at once.

(c) Methods and means for rapid dissemination of Fire Alarm.

(d) Location of fire fighting apparatus store.

(e) Collection of fire fighting implements to the scene of fire and by whom.

(f) Selection of rallying points near scene of fire.

(g) Action by Duty Orderly Officer.

(h) Formation of Cordon round scene of fire by portion of duty Platoon, Arms andAmmunition to be taken.

(i) Formation of (Human Chain).

(j) Best use of fire extinguisher, water, sand, stirrup pumps, Fire Hooks, Fire Rakes, Firesickles, etc.

(k) Be certain, fire is extinguished.

(l) Dismissed or closure of operations.

(m) Disposal of salvaged property.

(n) Reporting extent of damage to Office.

100. Scheme - Instructions for drawing post Defence Alarm Scheme - Post DefenceAlarm Scheme will be drawn up for each post in accordance with the instruction and headingsnoted below:-

(1) Information - (a) Indicate the post to be defended.

(b) Under whose orders the scheme may be brought into operation for practice and ActiveService purposes.

(2) Defence responsibility - (a) Who will be responsible for the Defence of the Post?

(b) Who will be in Command of the Post.

(3) Defence Alarm Signal - What Alarm Signals will be used for Active Service and Practicepurposes.

(4) Action to be taken - (a) Immediate Action by Quarter Guard and Sentries.

(b) By Orderly Officer.

(c) Arrangements for rapid distribution of Arms and Ammunition. Ammunition parties -Arrangements at Bell of Arms, Magazine, etc.

THE TAMIL NADU SPECIAL POLICE MANUAL 87

(d) Scale of Ammunition to be issued.

Note: Ammunition Parties will collect and distribute their Unit Ammunities before collecting their own Arms.

(e) Immediate Occupation of Defence Posts.

(f) One man per Platoon to have grenade dischargers fitted.

(g) Arrangements for Pass Words.

(h) Fixation of W/T Communication times.

(5) Post Defence Plan - A Post Defence Plan will be drawn up showing all buildings, roadsand other important features with in the camp perimeter also all company, platoon and sectionSectors with all Unit Headquarters clearly and neatly marked. Plan to be kept in personalcustody of the Officer Commanding Post.

(6) Defence Sectors - (a) Indicate where Deference Post quarters will be located.

(b) Indicate Separately and Clearly all Sub-Unit Headquarters and Sectors by reference tobuildings or other clearly defined Land Marks.

7. Operation Orders - (a) Clear orders to be given to Sub-Unit Commanders following theusual sequence of :-

Information.

Intention.

Method.

Administrative Arrangements.

Inter Communications.

(b) Indicate General task of Sub-Units including Positions of Sub-Unit and Fire Tasks ofeach. Also Positions of neighbouring Units.

(c) Lay Down for all Sections defence Posts.

(i) Routine by day.

(ii) Routine by night.

(d) Detailing of Runners.

(e) Medical Arrangements.

(f) Lighting Arrangements.

(g) Arrangements for moving patrols.

(h) In the event of withdrawal from perimeter line, indicate final Stand Positions.

(i) Wireless Arrangements.

(j) Protection of Water Supplies

(k) Principle of “to the last man and to the last round”.

(l) Protection and maintenance of transport in running order.

(m) Guarding of Treasure, Arms and Ammunition

(n) Reserve Ammunition

(o) Reserve Food.

(p) Reserve of Kerosene oil and petrol

8) General - a) Arrangements for holding practices.

b) Safe Custody of Defence Alarm Scheme Orders.

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CHAPTER VII101. Guards - General - 1) Protective Guards will be mounted over the Administration

Blocks in all Armed Police Posts. These Guards will function as ceremonial Guards by day andtactical Guards by night. The general rules as laid down in Chapter XIV of the Drill andTraining Manual for the use of the Tamil Nadu Police will be followed.

2) The normal tour of duty of a guard will be 24 hours.

102. Guards Duties of Duty Non - Commissioned Officer - 1) The BattalionNon-commissioned Officer will be detailed daily from the duty company of the day from amongthe Havildars in turn.

2) His tour of duty will be from Reveille to Reveille.

3) The orderly Non-Commissioned Officer will always be in uniform throughout his tourof duty.

4) His duties will be

a) To parade the sick at the Parade Ground at the appointed time, enter their names inthe sick Report Book and report to the Battalion Orderly Officer.

b) To march the sick to the Hospital

c) To attend guard mounting parade.

d) To supervise the work of sanitary workers

e) To carry out pack-drill and extra parades and make relevant entries in the DefaulterBook and report to the officer Commanding.

f) To accompany the orderly Officer on his inspection of the camp.

g) To be present at the noon and night meals and to report to the Orderly Officer anybreach of discipline.

h) To see that all lights are extinguished at “Lights-Out”.

i) to remain present in the camp throughout his tour of duty and to bring any unusualhappenings immediately to the notice of the Orderly Officer.

5) Apart from the Battalion Orderly Non-Commissioned Officer, each company whetherstationed at Battalion Headquarters or at out station will detail daily an OrderlyNon-Commissioned Officer from among the Naiks and Lance Naiks in turn.

6) The duty of the Company Orderly Non-Commissioned Officer will be.

a) To march the sick personnel of the company to the Quarter Guard at the appointedtime and report before the Battalion Orderly Non-Commissioned Officer.

b) To march the sick to the Hospital.c) To inspect the latrines, Cook-house and sanitation of the company lines.d) To produce the Sick Parade Book at Orderly Room, to receive passports of men to be

admitted in Hospital and to take them to the Medical Officer.e) To accompany the Orderly Officer on his inspection of the company lines.

f) To be present at the mess during all meals parade time and also when break-fast isserved in the morning.

g) To see that all lights are extinguished at “Lights Out”.

(h) To remain present in the Guard room/Coy lines out his tour of duty and brings anyunusual happenings of company immediately to the notice of the Company CommandingOrderly Officer.

103. Guards-Guard Commander- (a) he will personally relieve all sentries every twohours, and see that the Sentry Relief Book is properly maintained, all entries being in ink.

(b) He will be responsible for the safe custody of all Government properties in the neighbourhood of the guard room and sentry post.

(c) He will take over charge of all arms and ammunition in the Bell of Arms, and will bepresent whenever it is opened. He will enter in the sentry relief book, or any other book that

THE TAMIL NADU SPECIAL POLICE MANUAL 89

may be maintained for the purpose, the time when arms and ammunitions are removed fromor placed in the Bell-of-arms, together with the as to the number and nature of the articles.

(d) He will be responsible for the safe custody of all the keys deposited in the Guard room,all handing over and taking over of keys will be recorded in the Sentry Relief Book both partiessigning.

(e) He will be responsible for the discipline of the guard.

(f) He will be responsible that sentries and all men of the guard understand their duties.

(g) He will see that each sentry clearly understand the extent of his beat.

(h) He will satisfy himself that each man knows his alarm post.

(i) He will take a pride in seeing that the Guard room and its vicinity are spick and span,as a unit will be judged by its guard and guard room. Pieces of paper, loose threads, straw etc.,should not be found lying about the place.

(j) He will see that all seals and locks are in tact.

(k) He will inform the Officer Commanding the Post or the Orderly Officer of the day, of anyuntoward or unusual occurrence which comes to his notice.

(l) He will see that a lamp is kept burning in a safe position the Guard Room during thehours of darkness. In case the Guard Room is electrified, it is enough if a lamp is prescribed foremergency.

(m) The cash chest entrusted in the guard room, should be taken from the Guard room onlyby the person who actually operates the cash. It is the duty of the Guard Commander to seethat the cash chest is not handed over to any other person. Whenever cash chests are entrustedwith the guard or handed over appropriate entries should be made in the Sentry Relief Bookshould be signed by both parties in each other presence.

104. Guard- Orderly Officer- (1) The duties of the Orderly Officer will normally be performedin rotation by all officers at Battalion Headquarters, and when the company is on out stationduty by all officers and Platoon Havildars including Havildar Major of the Company except theOfficer Commanding the Company.

(2) Tour of duty- The tour of duty of the Orderly Officer will be twenty-four hoursfrom 16.30 hours.

(3) Duties - His duties will be

(a) To mount the new guard and dismiss the old guard.

(b) To turn out the guard and check sentries once by day and once by night after 23.00hours during his tour of duty.

(c) To enter his remarks as to the condition of the Guard, Guard-room, Sentries, etc., in theSentry-Relief-Book.

(d) To inspect the following once during his tour of duty:-

(i) Barracks

(ii) Administration Block.

(iii) Bell of arms.

(iv) Kitchens.

(v) Canteen.

(vi) Latrines.

(vii) Incinerators.

(viii) Hospital.

(ix) Visiting Officers quarters.

(x) Camp sanitation.

(e) To be present at all meals to receive complaints if any.

(f) To visit the sick once during his tour.

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(g) To be present at all Roll-Calls.

(h) To attend morning sick parade and to see that the sick are properly dressed and thatthere are no malingerers.

(i) To take reports from Non-commissioned Officer in-charge barracks at “Lights Out” andto see that all unauthorised are extinguished.

(j) To attend Orderly-Room.

(k) To take part in or attend organised games.

(h) To inspect and lock up the Bell of Arms and check the Bell of Arms Register.

(m) In case of fire or other alarm, to proceed at once to the scene of the outbreak or alarmpost, sending word to his Commanding Officer and expeditiously to take such measures as heconsider advisable.

(n) To be responsible to the Commandant/Company Commander for the general cleanlinessand sanitation of the post.

(o) To report any unusual occurrence to the Officer Commanding Post as soon as possibleafter taking whatever immediate action is necessary.

(p) Not to leave the camp during his tour of duty.

(q) To wear uniform throughout his tour of duty except when attending games and at nightRoll Call.

(r) To complete and submit in a report in the prescribed form to the Post Commander before11.00 hours on the day he is relieved.

105. Guard-Mounting Procedure - (1) Time - Guard mounting time will normally be 16.30hours daily. For special reasons it may be held at other times with the approval of theCommandant. When it is not possible because of some practical difficulties to mount the Guardat 1630 hours. i.e., when Companies are stationed out side Battalion Headquarters and aredeployed for various duties and the men return to Camp late at night, the Guard mountingparade will be held at 08.00 hours.

(2) Sick Orderly - For Ceremonial Guards an extra man will be deputed to allow for thecleanest man being excused Guard duty. The man so excused shall be named the “Stick Orderly”.His duty shall be to wait on the Commandant or Senior Officer in the Station in his Office and toperform the duties of a “Runner”. He will wear his Guard mounting uniform with side arms(Bayonet in Scabbard) and cane.

(3) Parading - On the half-hour bugle call for Guard Mounting (i.e. half an hour beforeGuard mounting time) the Duty Non-Commissioned Officer will parade the Guards and inspectthem in the Company or Platoon lines.

(4) On the “Quarter Call” for Guard mounting (i.e., a quarter of an hour before the Guardmounting time) the Guards will be marched to the Guard mounting parade ground by the DutyNon-Commissioned Officer and handed over to the Orderly Officer.

(5) On the “Fall-in-call” the Orderly Officer will call MARKER. The Guard Commander willadvance two paces in front of the Orderly Officer HALT, ORDER-ARAMS and STAND-AT-EASE.

(6) On the Orderly Officer’s Command “ DUTIES-ON-PARADE”, the Guard will march on tothe Marker, Order Arms and Stand-at-ease.

(7) The orderly Officer will place himself 30 paces in front of the Guard and the DutyNon-Commissioned Officer on the right of the Guard at five paces distance.

(8) Guards will be formed up in line. If the Guard is commanded by an Officer, he will bethree paces in front to the centre and the Senior Non-Commissioned Officer on the right of theGuard. If the Guard is commanded by a Non-Commissioned Officer, he will be on the right ofthe Guard, and will not be covered, the next senior Non-commissioned Officer (if any) being onthe left and will not be covered.

(9) An Officer Commanding a Guard shall not be called upon to act as a MARKER.

(10) The senior Non-Commissioned Officer Commanding the first Guard if more than oneguard shall be the MARKER.

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(11) The bugler will fall-in one pace to the right of the Guard Commander.

II. Procedure - Commands by Orderly Officer - (a) GUARD-ATTENTION.

(b) GUARD WILL FIX BAYONETS-GUARD FIX BAYONETS-ATTENTION (Guard commanderand Second-in-Command will not fix bayonets).

(c) GUARD-RIGHT-DRESS - The Duty Non-Commissioned Officer will carry out the dressingof the Guard by turning to the left. On completion of the dressing, he will turn to his front, andremain in his original position.

(d) GUARD-NUMBER.

Note.-(a) Here the Orderly Officer advances to inspect the Guard and will be joined by the DutyNon-Commissioned Officer in time to meet in front of the Guard Commander at thesame time.

(b) After the inspection, the Orderly Officer will return to his position 30 paces in front of theGuard and the Duty Non-Commissioned Officer to his place on the right of the Guard.

(e) GUARD WILL UNFIX-BAYONETS-UNFIX-ATTENTION.

(f) FOR INSPECTION-PORT-ARMS

Orderly Officer and Duty Non-Commissioned Officer act as in note d (a), above except thatafter the inspection of arms, both will align themselves five paces at a right incline to theGuard Commander.

(g) EXAMINE - ARMS

After the examination of arms, the Orderly Officer returns to his position 30 paces in frontof and facing the Guard and the Duty Non-Commissioned Officer to his position on the right ofthe Guard.

(h) GUARD-ATTENTION

(i) GUARD WILL FIX BAYONETS GUARD(S), FIX-BAYONETS-

ATTENTION (Guard Commander and Second in command will not fix bayonets).

At this stage the “Stick orderly” will be selected and dismissed. Turn-out and performanceon parade will decide the man to be dismissed. He will be dismissed on the following command.

“NO ( ) FRONT (OR REAR) RANK-COMMANDING OFFICERS ORDERLY-COMMANDINGOFFICERS ORDERLY DISMISS”.

(j) CLOSE ORDER-MARCH.

(k) RIGHT-DRESS- as in sub-paragraph (c) of procedure above.

(l) AS A GUARD-NUMBER (Right hand man No. 1 rear rank right hand man No. 2, fronrank No.2 will number 3 and his Rear rank man will number 4 and as on)

(m) SLOPE-ARMS.

(n) GUARD-COMMANDER-TAKE-OVER- Guard Commander will salute, take two pacesforward, turn about and him self two paces in the rear and in the centre of his Guard. TheBugler will take two paces forward along with the Guard Commander turn left and place himselfin front and centre of the Guard.

III. COMMANDS BY THE NEW GUARD COMMANDER –(A) GUARD-BY THE RIGHT-QUICK-MARCH.

(b) GUARD CHANGE DIRECTION-RIGHT-FORM

(c) FORWARD(d) CHANGE-DIRECTION LEFT-LEFT FORM (to be given after 6 paces).(e) FORWARD.(Here the Orderly Officer in his original position turns left to receive the salute).(f) NEW GUARD-EYES-LEFT.(g) NEW-GUARD-EYES-FRONTThe Orderly Officer, after receiving the salute will order the Duty NCO to fall out and

accompany him to the changing of the Guard.

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IV. COMMANDS BY OLD AND NEW GUARD-COMMANDERS.- On the approach of the NewGuard the old Guard will be turned out to exchange compliments and to hand over. The NewGuard will be halted 10 metres in front of the old-Guard. The Guard Commander will now placehimself on the right of his Guard. The Bugler will take his position one pace from the right of theGuard Commander.

2. As soon as this is completed, the following commands will be given by the guards.

(a) OLD GUARD PRESENT-ARMS

(b)NEW GUARD PRESENT-ARMS.

(c) OLD GUARD SLOPE ARMS.

(d)NEW GUARD SLOPE ARMS.

(e) OLD GUARD ORDER-ARMS.

(f) NEW GUARD ORDER ARMS.

(g) OLD GUARD STAND-AT-EASE.

(h)NEW GUARD STAND-AT-EASE.

3. The old guard Commander will then take up a position in front of the 1st sentry of thenew guard and the new guard commander in rear of the new sentry. The new guard Commanderwill order No. I SENTRY TO THE GUARD ROOM QUICK-MARCH. On arrival in the guard roomthe New Sentry will sign the Sentry Relief Book in the presence of the new and the old GuardCommanders in token of having taken over his post. On completion of the above the New GuardCommander will give “No. I SENTRY-TO-YOUR POST QUICK-MARCH”. The three will thereuponmarch and halt with the new sentry on the left of the old sentry. The old and new guardCommanders will stand in front of their respective guard sentries and will read over the guardrules after which the new guard Commander will give “SENTRY HAND OVER YOUR POST”followed by “ SENTRIES PASS”. The old sentry will take two paces forward, and the New Sentrytwo paces to his RIGHT-ORDER ARMS AND STAND-AT-EASE. The old sentry will be given “TOYOUR GUARD QUICK MARCH”. He will then take up his position in the right of the old guard,ORDER ARMS AND STAND-AT-EASE.

4. Both Guard commanders will then enter the guard room and proceed to hand over andtake over. Afterwards, both Guard Commanders will join their guards.

5. Both guards will be called to attention and slope arms.

6. The Old Guard Commanders will give “OLD GUARD MOVE TO THE RIGHT IN FILE-RIGHT-TURN-QUICK-MARCH-LEFT-WHEEL”.

7. The New Guard commander will give “NEW GUARD PRESENT-ARMS”.

8. The old Guard Commander will give “OLD GUARD EYES-LEFT” and after passing thenew Guard “EYES-FRONT”.

9. The new Guard Commander will give “NEW GUARD SLOPE-ARMS. The New Guard willbe ordered RIGHT TURN and marched on to the “Turning-Out-Line” in front of the Guard Room.The Guard Rules will be read out and reliefs detailed.

10. The New Guard Commander will then give “NEW GAURD TO THE GUARD ROOM-DISMISS”.

11. The old Guard will be marched on to the Guard Mounting Line for inspection by theOrderly Officer. The procedure will be as for Guard Mounting.

12. After inspection, the Old Guard will be dismissed from the Parade Ground. They willmarch smartly off the Parade Ground at the Slope to the Bell-of-Arms.

13. The Duty Non-Commissioned Officer will after the old Guard is dismissed march infront of and report to the Orderly Officer for orders or instructions, if any. If any reports aregiven, the Duty Non-Commissioned Officer will report forthwith to the Company Commanderconcerned.

NOTES.- When an Officer is in-charge of the Guard he will fail in before the Guards/is/arepresented to the Orderly Officer.

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14. Should an officer senior to the Orderly Officer take guard Mounting Parade, the OrderlyOfficer will hand over the parade, and take up a position two paces to the right of the DutyNon-Commissioned Officer.

15. He will however go round on inspection together with the officer taking the guardmounting.

16. Deputy Superintendent of Police will take at least one guard mounting parade duringtheir inspection.

17. It must be borne in mind by all ranks that a unit is judged by its guards and sentries.Therefore, at all times when on guard duty a man must be at his best in both turn-out andsmartness.

V. RELIEVING AND POSTING OF SENTRIES AND MARCHING RELIEFS.-

(1) Reliefs of more than four men will be formed in single file, when of four men or more theywill be marched in file (in streets or narrow places reliefs should always be marched in single file)when marching reliefs the Guard Commander will be on the right of the rear file or man.

(2) The New Guard Commander accompanied by the old Guard Commander, will order“NO. I SENTRY TO YOUR POST QUICK-MARCH” and will order “RELIEF HALT” when in front ofthe sentry to be relieved, the new sentry will fall out from the relief and taken up position on theleft of the old sentry facing the same direction.

(3) The old and new Guard Commander will face the sentries and will read over the Guardrules after which the new Guard Commander will order “SENTRY HAND OVER YOUR POST”followed by “SENTRY PASS”. The old sentry will take two paces forward and join the relief whilethe new sentry will take two paces to his right, ORDER ARMS AND STANDS-AT-EASE. The oldsentry will be marched off to his guard on the command “TO YOUR GUARD-QUICK MARCH”.

(4) When a sentry, to be posted to a NEW POST reaches the post assigned to him, he will beordered to halt and face in the required direction. The Guard Commander will then read outand explain the orders to him. The object for which he is posted, the frontage of his post and theextent of his beat will be clearly pointed out to a sentry when first posted.

(5) Sentries must not quit their arms, lounge or converse with any one on any pretext.Sentries when moving off on their boats will turn to their right and left correctly and will move inquick time at the slope. On arrival at the end of their beat they will turn outwards to the left orright about as the case may be without halting. When halted they will face their front and standproperly at ease. They will not halt on their beat, except in fron of their post, unless to paycompliments or when challenging.

(6) During hours of darkness sentries should avoid bright light as bright light dazzles andaffect the sentries own eyes and he will not be able to see clearly. Bright light present the sentryas a clear target to anyone wanting to attack the sentry.

106. Guards - Paying Compliments-Instructions - (a) Guards will turn out at thecommencement of the “Reveille and Retreat” and Last Post (Tattoo) and the Guard Commanderwill inspect them carefully. They will also turn out at all times when Armed parties of anybranch of the Service approach their posts. To a Battalion of Infantry or equivalent by day, theywill Present Arms and before other Armed parties they will stand with Sloped Arms.

(b) At all times between “Reveille and Retreat” Guards will turn out and Present Arms to HisExcellency the Governor of Tamil Nadu, Ministers of Union and State Governments and theyInspector-General of Police.

(c) They will turn out and Present Arms once a day on their first appearance to the followingOfficers:-

(i) The Senior Gazetted officers in Headquarters.

(ii) All Gazetted Officer of and above the rank of Superintendent of Police.

(iii) General and Field Officers of the Army of and above the rank of Major and their equivalentsin the Navy and Air Force.

(iv) District Judges.

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(v) District Collectors.

(vi) Magistrates of the First Class.

(d) Honours will be paid by Sentries as follows:-

(A) Present Arms to - (i) Gazetted Officers of the Police Department.

(ii) General and Field Officers of the Army of and above the rank of Major and theirequivalent in the Navy and Air Force.

(iii) District Judges.

(iv) Collectors.

(v) Magistrates of the First Class.

(vi) Armed Parties.

(vii) Any dead body that is being carried along roads in front of a Guard Room or SentryPost.

(B) Butt Salutes to - (i) Non-Gazetted Officers of the of and above the rank of Sub-Inspectorsof the Armed Police Unit and Reserve Sub-Inspectors of Armed Reserve.

(ii) Gazetted Officers of the Armed Service, below Field Rank (i.e.) Captain and below.

(iii) Un-Armed Parties - The Guard will not “Turn out” after “Retreat” and before “Reveille”,except at “tattoo”. The Guard will “Stand to” on the approach of an armed party, in cases ofalarm or to receive “Visiting Rounds”, and during this period they will not pay any complimentsexcept to “Visiting Rounds”. The Inspecting Officer after inspecting the positions may order theGuards to close and “Fall in” to inspect them. Between “Retreat” and “Reveille” sentries will notpay any compliments to any officer, but as long as he can discern an officer he will come to hisfron on the Officer’s approach and stand steady at the slope till he has passed.

107. Sentries - Duties of - (a) He will make sure that he knows exactly the extent of his Beat.

(b) He will take charge of Government property near his post, after ascertaining exactlywhat building and property he as expected to watch over.

(c) He will move about his post in a smart and vigilant manner.

(d) He will given warning of fire or any unusual occurrence to the Guard Commander or tothe nearest Officer or Non-Commissioned Officer.

(e) Pay proper compliments to Officers according to their rank, turning out the Guard asnecessaryin accordance with paragraph 3 of these orders.

(f) He will take an intelligent interest in the situation of his Posts and what is happeningaround him.

(g) He will not quit his post without being properly relieved.

(h) During nights the sentry on duty nearest to the Guard Room, is responsible for wakingthe Guard Officer five minutes before the sentries are due to be relieved, for the Guard Officer tomount the next sentries.

(i) One the approach of a person or persons during the hours of darkness, the Sentryshould call out in a sharp tone “HALT WHO COMES THERE” and at the same time come to the‘ON GUARD” position. (The words of challenge should also be repeated in the regionallanguage. When the approaching person is a stranger and when there is reasonable apprehensionof an attack from him or when two or more persons approach, the sentry should call out theGuard.

(j) If the approaching person or persons at once halt and reply satisfactorily, the sentry willsay “ADVANCE” (or advance one at a time in the case of two or more persons) “TO BERECOGNISED”. After the person or persons have been recognised by means of passes orotherwise, the sentry or the Guard Commander will say “Pass, all is well”. After the person orpersons have passed, the sentry will slope arms and the guard, if turned out will fall out to theGuard Room.

(k) If a person fails to halt and reply when challenged, the sentry should turn out the guardand the Guard Commander will then institute enquiries and take such action as is required to

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deal with the situation. Fire should be opened, if considered necessary. Normally sentries willcarry their ammunition in their pouches in charger clips or ammunition holders. It will howeverbe open for the Officer Commanding post to order the sentries at a particular post to (a) Chargemagazines, (b) Loa rifle during hours of darkness or round the clock depending on the localcondition. Whenever rifles are so loaded, particular care should be taken to ensure that (i)Safety catch is applied, (ii) Rifle is not banged on the ground while ordering arms. If a personcannot satisfactorily explain his presence, he should be detained in the guard room and areport sent at once to the Station Officer.

(l) If the approaching person is a Visiting Officer, and replies “Visiting Rounds” the entry,after satisfying himself regarding his identity, should call out the guard. The guard and sentrieswill take up their alarm posts and if the Officer wishes to inspect the correctness of arms andammunition, the Guard Commander will order the guard to fall in for inspection after which theguard will fall out to the guard room.

108. Standing Guards-Rules-For all standing guards, printed/typed orders in Englishand Tamil shall be issued by the Commandant and hung up in the guard room. These ordersshall contain instructions on the following points:-

1. The strength of the guard.

2. The number of arms and the quantity of ammunition.

3. The number of men to be present during the day and during the night.

4. (a) The number of sentries required to be posted during the day and during the night,specifying their exact position, the extent of their beats and their duties and responsibilities.

(b) The exact position and the duty and responsibility of each member of the guard, on theguard turning out during night.

5. The arms and ammunition to be carried by sentries by day and by night.

6. The periods of sentries-go.

7. The posting and relief of sentries.

8. The maintenance of Sentry Relief Book.

9. The premises and articles for which the sentry is responsible.

10. The duties of the Guard Commander.

11. An instruction to report immediately to the Orderly Officer or the Officer Commandingthe post any important occurrence.

12. A warning that neglect of guard duty will be severely punished.

109. Standing Instructions for Guards of Honour - a. Lay-out the Guards of Honour-Guard will form up in two ranks with distance of two paces between the front and the rearranks. The Officers of the guard and the junior officer carrying the colours will be two paces infront of the front rank. The Commander will be three paces in front of the second file from theright, or if in a confined space, from the flank by which the personage for whom the guard ismounted will approach; if there is a second officer he will be three paces in front of the secondfile from the other flank. Where the Guard Commander is required to be in front of the otherOfficers of the guard, i.e. in a guard of 150 all ranks he will be eight paces in front of the centreof the front rank.

NOTES.- (a) A Gazetted Officer will always be in charge of the Guard of honour.

(b) The band will form up on the right flank in line the guard and seven paces from the rightguide of the guard. The band will be in column in four files, with two paces between each file.The Drum-Major will be three paces in front of the front rank of the band and the Band Masterwill be two paces in front of him.

Generally the police in the mofussil has no band. But as the police get sufficient priorintimation of the proposed Guard of Honour, necessary arrangements should be made in timefor the band.

(c) There will always be two AIDS-DE-CAMP who will stand on either side of the dias, threepaces to the right and left of the front edge of it.

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As the Police Department has no AIDS-DE-CAMP an Officer of the police of the police couldact as AIDS-DE-CAMP for the time being and if necessary could take prior instructs in thisregard, from the local military authorities.

(d) The conducting officer (the Civil or Military Officer, who receives the VI and conductshim to the saluting base) will after conducting the VIP to the daise position himself in the centrerear of the dias and three paces from it.

2. Colours - Colours may be brought on parade by the Guard of Honour in accordancewith the custom of the Service presenting the guard. Colours will not be brought on paradewhen an inter State Guard of Honour is provided.

NOTE.- As the Police Department has no colours, they cannot display it.

3. Salute - Only one salute will be given and this will be given before the inspection. TheAID-DE-CAMP will not salute, when either the National or General Salute is played.

4. Inspection - The following procedure for the inspection will be observed:-

(a) The Guard Commander will march forward and report to the VIP. He will do so in asuitably loud voice and say “GUARD OF HONOUR CONSISTING OF OFFICER ANDOTHER RANKS IS READY FOR YOUR INSPECTION, SIR”.

(b) The VIP will step down from the dais and the Guard Commander will conduct himmoving on the VIP’s right side and a little in front of him. He will walk and not do the “SLOWMARCH”.

(c) AIDS-DE-CAMP will not march in front of the VIP.

(d) The VIP will inspect the band passing behind the Drain-Major. The Band will not turntheir heads and eyes towards the VIP during the inspection of the band but will look straight tothe front.

(e) As soon the VIP passes the left hand man of the band the Band Master will turn about,get the band ready and start playing. Taking the time from the first beat of the drum everyofficer and man of the guard except the officer carrying the volour will turn his head and eyestowards the VIP, i.e., he will look at him. As the VIP moves on, the officers and men will alsomove their head and eyes looking at him all the time. If the VIP stops during the inspection themovement of heads will also stop.

(f) The band will stop playing as soon as the VIP has finished the inspection, and the guardtaking the time from the last note of the music will turn their heads and eyes to the front.

(g) Only the front rank of the guard will be inspected. The VIP will move in front of theofficers and the colour, i.e., he will inspect the guard from a distance of three to four paces fromthe front rank.

(h) The VIP will be conducted by the Guard Commander towards the conducting officer.The conducting officer would have moved from his position behind the dais to a new positionsuitable to take the VIP away for the introductions. When the VIP is being handed over to theconducting officer the Guard Commander will salute the VIP. The Guard Commander must beprepared to shake hands with the VIP should the latter offers to do so.

110. Guards-Turning out of-Guards-Procedure - (i) When the sentry sees an inspectingOfficer or personage entitled to a “Turn Out” of the Guard, actually approaching the QuarterGuard, he will come to “Attention” and shout “GUARD TURN OUT” three times in succession.He will then come to the “Slope” and move to his allotted position in quick time.

(ii) All personnel not on sentry duty will move at the “High Port” and fall-in, in open withrifles at the “Slope” on the left of the sentry. If the number of men are five or less, including theGuard Commander, they will fall-in in single rank.

(iii) The Guard Commander, if a Non-Commissioned Officer and the Under GuardCommander will stand on the right and left of the front rank respectively, and will not becovered. If the Guard Commander is an Officer, he will take up a position three paces in frontand centre of the guard, the bugler will be one pace, on the right of the Guard Commander andthree paces to the left of the Sentry.

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(iv) When the Inspecting Officer has taken post in front of the guard, the guard will give theappropriate salute on orders from the Guard Commander. For those who are entitled to it, thebugler will also sound the appropriate salute. After the salute the Guard Commander willreturn the guard to the slope and then “ORDER ARMS”. After the guard has been brought tothe “Order”, the Guard Commander will report “GUARD READY FOR INSPECTION, SIR”. Nosalute or other forms of reports will be used when reporting the guard.

In the case where the Orderly Officer turns out the guard, the procedure remains the sameexcept that the Guard Commander salutes before reporting “GUARD READY FOR INSPECTION,SIR”, all members of the guard remaining at the slope. Before, the Orderly Officer advances toinspect the guard, the Guard Commander will order the guards, to “ORDER ARMS”.

(v) After receiving the report from the Guard Commander the Inspecting Officer will advanceforward to inspect the Guard. The Guard Commander will take a step forward, slope arms, turnto the left, and accompany the Inspecting Officer. All other officers or personagesaccompanying the inspecting Officer will remain at attention wherever they may be till theinspection is over and the Guard dismissed. None other than the Guard Commander willaccompany the inspecting Officer while he is inspecting the Guard. When the inspection iscompleted, the Guard Commander will salute resume his original place and await furtherinstruction from the inspecting Officer.

(vi) when the Guard Commander receives instructions to dismiss the Guard, he willimmediately acknowledge the order with the Butt Salute. He will then order “GUARD SLOPEARMS-SENTRY STAND FAST REMINDER-TO THE GAURD-ROOM DISMISS”. All Personnel ofthe Guard, except the sentry will turn to their right salute and dismiss by taking two paces totheir front, halt and turn to the right again, take two paces to the front, halt Order Arms, fromtheir order position the Guard men will assume “Walk Up” position and turn to their GuardRoom in quick time. A well defined pause between each movement will be observed. The sentrywill not “Present Arms” when the guard is dismissed but will give the “Butt Salute” along with theothers and will go back to his beat. Having dismissed the guard, the guard Commander willturn to the Inspecting Officer and salute, he will then accompany the Inspecting officer in hisinspection of the guard room. Others who may have accompanied the Inspecting Officer maynow accompany him during inspection of the guard room.

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CHAPTER VIIIMOTOR TRANSPORT

111. Care and maintenance of vehicles - Detailed instructions are given below on thedaily tasks to be carried out on vehicles. Each driver will be issued with a Tamil Copy of the takswork which should be available with him at all times and it should be handed over along withthe tolls list, etc., to the reliever while entering on leave, etc.

(a) Maintenance of vehicles-By Drivers - (i) It is only through a strict compliance of theprinciples of maintenance, as embodied in the following, comprehensive programmes that theutmost efficiency in operation of vehicles can be maintained, the necessity for costly repairs andreplacements avoided and the maximum number of vehicles kept on the road in running order.Sufficient maintenance necessitates concentration on the simpler tasks and the handing overof the more advanced repair work to the skilled personnel.

(ii) To avoid any haphazard maintenance and to ensure that no details are overlocked thedrivers should undertake the maintenance work in a systematic manner and the tasks shouldbe carried out in sequence.

(iii) Maintenance parade should be held for one and halt hour daily from 0900 hours to1030 hours and the tasks carried out should be recorded in the Drivers Daily Dairy and theM.T. General Diary as well.

(iv) Only in emergency cases, should a vehicle be kept out during the maintenance day andin such case, its maintenance should be attended to immediately on its return to camp. Anydefects noticed or suspected during the maintenance should be brought to the notice of theHavildar Mechanic Maintenance immediately.

112. Charges for the use of Motor Transport -1. The hire and detention charges for thevarious types of Police Vehicles will be collected at the rates prevailing from time to time whenvehicles are used for purposes other than Government duties.

2. As soon as the journey for which hire is charged is finished, the Transport Officer willsubmit a report to the Battalion Office showing the distance run and the amount of hire chargesdue.

3. The Office will then take steps to collect the amount from the party concerned, credit itinto the treasury and intimate the fact to the Transport Officer for entry in the Hire AccountRegister. If however, hire charges are paid by a deduction in the Travelling Allowance Bill of theOfficer concerned, the fact will be noted in the last column of the Hire Account Register.

113. Controlling Officer - The Tamil Nadu Special Police vehicles will be under theadministrative control of the Commandant. The Commandant will be assisted by the DeputySuperintendent of Police Headquarters. The Motor Transport officer (Inspector), will be thecontrolling officer in respect of the Unit vehicles.

2. The Motor Transport Officer will be responsible for the proper use, care and maintenanceof vehicles and he should regulate the running of vehicles in accordance with these rules.

Note : To be added as per slip attached.

114. Duties of M.T. Staff (General) -(i) Where garages are available, the Transport Officeror Officer Commanding Post, as the case may be, will allot to each driver a garage of which onekey will be kept by the driver and the duplicate key by the Transport Officer or Officer CommandingPost as the case may be.

(ii) Each driver will be responsible for the cleanliness of his vehicle and its routine maintenanceaccording to the Task Work Programme.

(iii) He will report at once to the Transport Officer or to the Post Commander, as the casemay be, and record in his daily diary any accident, break down, loss or damage that occure tohis vehile or any incident affecting the efficient running of his vehicle. The Transport Officer orthe Post Commander, as the case may be, will take necessary steps for the immediate repairs ofthe defects and inform the Assistant Commandant Headquarters.

(iv) Each lorry or van will be detailed for duty in rotation.

THE TAMIL NADU SPECIAL POLICE MANUAL 99

(v) In no case will a driver drive a vehicle other than the one allotted to him without specialorders from the Transport Officer, and in very exceptional cases, by the Post Commander.

(vi) The driver next for duty will remain within the Post. Other Drivers may leave the post inthe same way as the Non-Commissioned Officers of the Company, but the Ambulance Driver, ifany, will always inform the Guard Commander where he can be found.

(vii) (a) When not otherwise engaged, the Motor Transport Staff will attend parade in themorning on all staff parade days, i.e., on Wednesdays and Saturdays. On other working days,they will attend parade for the first period only.

(b) When any of the Motor Transport staff are engaged on duty after 2100 hours, they maybe excused morning parade the following day.

(c) The Motor Transport staff will attend Night Roll-all at 1930 hours, and will not thereafterleave the lines unless specifically permitted to do so.

(viii) Before vhicles are taken out each morning the closing kilometre reading of the previousday will be noted; the petrol diesel level will be measured, tanks filled, with petrol/diesel and thelevel again measured. The quantity of petrol/diesel consumed can thus be calculated.

(ix) The Transport Officer or the Post Commander will personally inspect the vehicles everymorning before they go out and check the kilometer reading and petrol/diesel balance in thetank. Similar inspection will be carried out, both before and after each trip. He will record ofhaving done so in the daily diary to be submitted by the driver.

(x) The Transport Officer or the Post Commander, as the case may be, will personally issuepetrol/diesel and oil as required and record the same in the daily diary. Spare petrol/diesel incans will only be carried in special cases at the discretion of the Transport Officer or the PostCommander.

(xi) Drivers are responsible for seeing that a “Stepney” i.e., a spare tyre and tube are alwaysavailable with the vehicle whenever they go out.

(xii) No work will be done in the garage between sunset or sunrise, unless under the specialorders of the Transport Officer or the Post Commander as the case may be No naked lights willbe allowed in the garage at any time. Smoking is also prohibited.

(xiii) The list of all tools, spare parts and equipment issued with each vehicle will be checkedon the first of each month by the Havildar Mechanic Running and the fact reported to the MotorTransport Officer.

(xiv) Each Driver will submit to the Transport Officer, through the Transport Officer, throughthe Havildar Mechanic Running, his vehicle Daily Diary of the previous day each morning. Allaccidents, leases or anything affecting the running will also be noted in this report.

(xv) When drivers go out with vehicles, they must be clean and properly dressed. Wheneverpossible, they will be inspected by the Transport Officer or any other Officer before going out.

(xvi) When cleaning and working on the vehicles overalls will be worn.

(xvii) Vehicles will be cleaned after each days run at the first reasonable opportunity, butnot after dark.

(xviii) The Transport Officer and the Post Commander, as the case may be will inspect thebatteries one a week and note the fact in the daily diary.

(xix) Tyres and other parts will on no account be charged from one vehicle to another.

(xx) No vehicle will be driven by an Officer when the driver is available. No unauthorisedperson will at any time be carried in any vehicle.

(xxi) The provisions of the Motor Vehicles

(xxii) The Transport Officer will, in addition to his other record, maintain in the TransportOffice a general diary in the prescribed from to record the movements of the vehicles. On the caseof out-stations the Post commander will enter the movement of the vehicles in his general diary.

(xxiii) All requisitions for vehicles must be sent in writing to the Transport Officer 24 hoursin advance. The Transport Officer will detail the vehicles by combining the duties as far aspossible to avoid unnecessary trips.

THE TAMIL NADU SPECIAL POLICE MANUAL100

(xxiv) The Transport Officer will issue passports and trip sheets to the drivers when they aredetailed for any trip, the number of arms and ammunition carried by them will be noted in thepassport. Particulars of all duties done together with the distance run will be entered in the tripsheet and also in the daily diary of the vehicle and signed by the Officer or whom the vehicle isdetailed. When the vehicle is finally dismissed, the Officer for whom the vehicle was detailed willrecord the kilometer reading and petrol/diesel balance both in the trip sheet and daily diarywith the hour at which he released the vehicle. Necessary entries in the passport will also bemade immediately after the completion of the duty. The passport trip sheet and the daily diarywill be handed over to the Havildar Mechanic running by the driver on completion of duty.These passports and trip sheets will be sent every week to the Assistant Commandant in-chargeof Transport for his perusal and return.

(xxv) Everything connected with the vehicles including:-

(a) Repairs needed.

(b) Accidents.

(c) Articles missing or out of order etc., should be recorded by the Drivers in their DailyDiaries and reported to the Transport Officer.

115. A. General maintenance and maintenance day - A maintenance Day will be selectedfor all vehicles including motor cycles. The day selected will be paintained in its abbreviatedform on the left side of the windscreen glass of the vehicle with white paint and on the mudguardrear in the case of motor cycles. The vehicle has to be put off the road on the Maintenance Dayfor a thorough cleaning. All parts will be properly oiled and greased. If in an extreme emergency,a vehicle has to be used on its Maintenance Day, it should be taken off the road without fail onthe following day.

B. Maintenance - care of the Vehicles.-(i) When a vehicle is not out on duty or being cleanedit will be kept in the garage which will always be kept locked.

(ii) One key of the garage will be kept by the Inspector, Motor Transport Officer or otherOfficer in charge of the Special Police and the second key by the Assistant Commandant,Headquarters . They will be issued to the driver under acknowledgement.

(iii) No work will be done in the garage between sun-set and sun-rise unless under specialorders of the Inspector, Motor Transport Officer.

(iv) No naked lights will be allowed in the garage at any time and smoking, when a work, onthe vehicle or in the garage is strictly forbidden.

(v) Before a vehicle is taken out in the morning, the Kilometer reading will be noted and thepetrol in the tank measured. The tank should be refilled whenever the contents fall to less than 20Litres. The oil level will be checked and necessary oil added to keep the oil ........... at full level.

(vi) Should any vehicle be taken out for private use under the orders of the Commandant, aspecial and additional reading of the Kilometer shall be taken at the beginning and end of thespecial trip.

(vii) The Kilometer reading will again be taken when the vehicle is locked up for the night.

(viii) The daily readings of the Kilometer shall be checked by the Inspector, Motor TransportOfficer.

(ix) The vehicles should be cleaned daily.

(x) All washing down of the vehicle will be done on the platform in front of the garage andnot inside it.

(xi) The undersides of all mudguards and of the engine tray will be cleaned regularly andwill be painted every six months with a paint to be approved by the Commandant. The underbodyand chasis shall also be cleaned regularly, the tie rods and all exposed moving joints beingtouched up one a week with a mixture of kerosene and engine oil.

(xii) The issue of paint will be entered in the register of accessories and spare parts.

(xiii) Lubricating and greasing must be done according to the charts supplied and hung upin the garage and the fact entered in the Maintenance Register.

THE TAMIL NADU SPECIAL POLICE MANUAL 101

(xiv) Lubrication will be carried out once a week and as soon as the vehicle has completedthe minimum number of Kilometers as recommended by the Makers and oil changed as laiddown in Instruction Book.

(xv) The engine should be periodically decarbonised.

(xvi) The radiator must be drained at least once a fortnight, cleaned and filled with cleanpipe water.

(xvii) The vehicle must never be driven more than 40 Kilometers per hour except in thegraves emergency and then only under special orders from the senior Officer in the vehicle.

(xviii) The battery must be examined weekly and distilled water added when necessary, theelectrolite must never be allowed to fall below the level of the top of the plates. The batteryterminals should be greased.

(xix) The tyres must be maintained at the correct pressure recommended by the Makers.Over bad roads, a 20 per cent reduction in the tyre pressure, recommended by the Makers maybe allowed for front wheels.

(xx) The driver will see that he has a serviceable spare cover and tube ready for substitutionas well as a complete repair outfit whenever the vehicle is taken out or duty.

(xxi) Should a tyre be punctured or changed with the spare, a note of the fact with theKilometer reading will be made at once in the tyre maintenance register. Tyres should beexamined daily for cuts and for foreign bodies (nails, etc.) which may be embodied in the outercover and likely to work through and in time cause punctures. When vulcanisation is necessarya report must be made at once to the Assistant Commandant, Headquarters, who willimmediately attend to the matter.

116. Inspection of vehicles - (i) By Commandant -The Commandants of Armed Policeunits should conduct weekly inspection of vehicles that are at Headquarters.

(ii) Deputy Superintendent of Police Headquarter - Assistant Commandant, Headquarterswill inspect all the vehicles of the Unit at least one a quarter.

(iii) Motor Transport Officer or the Post Commandant as the case may be will inspect allvehicles on their charge once a month without fail.

(iv) Motor Vehicle Inspectors - The Motor Vehicles belonging to Special Police Units, whenthey are within the State, should be inspected every calender quarter by the Motor VehicleInspector in whose jurisdiction the vehicles are stationed. The vehicles will, however, beexempted from such quarterly inspection by Motor Vehicles Inspector when the Battalions areon deputation ex-State on Border Duties.

2. A note book will be maintained for this purpose by the Motor Transport Officer or thePost Commander, as the case may be and remarks of inspection recorded in this note book bythe Officers themselves. These books will be produced to the Commandant by the Motor TransportOfficer once a month with a report mentioning the action taken on these notes.

(v) To achieve a higher standard of inspection and a uniform procedure a comprehensiveproforma is hereby prescribed. Vide Appendix LII.

117. Maintenance of Vehicles - Task work daily maintenance.-Daily maintenance will becarried out in three stages as noted below:-

I. (a) First stage -The Driver should go under the vehicle and check the tightness of“U” Bolts, Universal Joints, Steering linkages, wheel nuts and head springs.

2. He should check for oil leakage from the pump, differential and wheel hubs.

3. He should walk around the vehicle and check the tyre pressure including that of thespare wheel.

4. He should pick the tyres of all stones, pebbles, etc., that may be lodged between thebuttons.

(b) Second stage - He should open the front cover (Bonnet) and check:-

1. Water in radiator,

2. Examine nuts and bolts for looseness.

3. Electrolyte level.

4. Battery terminals.

5. Fan belt play should be of % inch.

(c) Third stage - He should sit in the Driver's seat after stage 1 and 2. start the engine andcheck:

1. Oil gauge, Fuel gauge, Temperature gauge.2. Hand brake.

3. Clutch pedal play,

4. Foot brake pedal play.

5. Check lights, windscreen, wiper, trafficator (or flashers) if provided and horn.

6. Clean windscreen and rear view mirror.

7. Start engine, check if ammeter is registering.8. Check operation of brake pedal and level after the engine has run 3 minutes on % throttle.

9. Check steering,

10. Switch off engine.

11. Pay particular attention to any part repaired or replaced previously.

II Weekly maintenance - (a) Task No. 1 body and fitting - 1. Clean the interior stowage,compartments and exterior of vehicle thoroughly.

2. Check up all stowages and fitting for security and serviceability adjusting if necessary.

3. Inspect body, cab, scats, superstructure.

4. Oil all hinges, clutches, locks, etc.

(b) Task No. 2.- Engine and controls:-1. Clean engine thoroughly and inspect carefully for leaks.

2. Examine nuts and bolts for looseness.

3. Inspect all pipes for damages.4. Check security for engine mountings. Remove traces of oil if any from rubber

mounting block.

5. Test compression of engine when hot with the starting handle.

(c) Task No. 3 Fuel and cooling system.:-

1. With engine running open radiator cap and watch for circulation of water. Note cleanlinessof circulating and report if oily.

2. Examine fan for loose blades and bolts.

3. Ensure governor seal is fitted in tact.

4. Clean air-cleaner the filter element should not be washed in petrol use kerosene oil.

5. Examine the fuel system for leaks and tighten only where necessary.

6. Inspect all hoses and clips and tighten mounting where necessary.

(d) Task No. 4.-Electrical system: -

1. Examine play leads for chafing and burning and tighten terminals where necessary.

2. Check generator and self starter mounting,

3. Check voltage regulator connection mounting. See seal is in tact, if fitted.

4. Keep ignition system free from grease, oil and dirt,

5. Check all wiring, ignition and lighting system for wear or damage to insulation and forloose terminals. Pay particular attention to places where blades are linked or outer coveredchannels.

THE TAMIL NADU SPECIAL POLICE MANUAL102

6. Battery check electrolyte level and top up if necessary use only distilled water. Insure airvents are clear and tighten plygs. Clean and dry the tops of cells. If the pillars and terminalsare corrodod wipe them clean. Smear liberally which vaseline, minerals jelly. Do not use greaseunder any circumstances. Check security of Battery carrier.

NOTE: The above charge show the more important services to be performed at variouskilometre mileage intervals. Under more severe operating conditions, 'these intervels should beshort end because more: frequent service is required. Every 160 Kilometres lubricate, spindlehook, hand brake cable door hinges, starter and bush, dynamo and bush.

Task No. 5 - Suspension Transmission of Steering;

Inspect rod springs, central bolts and 'U' bolts, tighten it necessary.

2. Inspect all steering links.3. Check security of steering wheel, column of box and tighten if necessary.

4. Inspect front and rear axler assemblies, check absorbers, tighten if necessary.

5. Check transmission for worn out bushes, differential, propeller shaft and crack signs ofeverheating in rear axle cases.

Task No. 6. Chassis, wheels and brakes :-

1. Check wheel nuts for fitness.

2. Jack up wheel and(a) Depress be pedal and release check whether wheels are free.

(b) Check for rim rock,

(c) Examine externally brake drums, if oil in coming out off brake drum.

(d) Check tyre for cuts and other injuries.

3. Examine the nuts of bolts securing the body to the chassis and tighten where necessary.Check also towing attachment.

4. Inspect chassis member of damage.

5. Check exhaust system and its brackets.III Monthly maintenance - (a) Clean and check all tools and equipments against the up to

date tools list. Report deficiency or defects if any.

(b) Oil the tools.

(c) Check up to see if any kilometre task is due, if due carry out the task.

118. PERIDIGAL MAINTENANCE FOR LORRIES-(a) Every 2,000 miles, 3,200 kilometres.-

1. Change engine oil.2. Lubricate engines control joint.

3. Examine for oil leaks.

4. Examine for petrol leaks.

5. Lubricate steering box.

6. Lubricate steering joints.

7. Lubricate steering, pivot pins.

8. Lubricate brake bell crank lever.

9. Lubricate hand brake cable guide.

10. Lubricate controls.

11. Check fluid level in brake reservoir.12. Lubricate propeller shaft and universal joints.

13. Lubricate spring shackles.

14. Check oil level in gear box and rear axle.

15. Lubricate cab and body locks, hinges and fittings.

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16. Check rod wheel nuts for tightness.

(b) Every 6,000 miles, 9,60 kilometres – Repeat item in (a) above plus the following:-

1. Renew oil filter element.

2. Lubricate ignition distributor.

3. Check fan belt tension.

4. Clean crank case ventilater oil bath air cleaner.

5. Clean carburettor oil bath air cleaner.

6. Clean and adjust spark plugs.

7. Check engine mountings for tightness.

8. Check tightness of radiator mounting.

9. Check for water leaks.

10. Check clutch pedal for free travel.

11. Lubricate necessary units.

12. Check the shock absorbers for tightness.

13. Check chassis frame.

14. Check all body and chassis nuts for tightness.

15. Clean battery terminal.

16. Check specific gravity of battery.

17. Check adjustment of front and rear hub bearings.

(c) Every 12,000 Miles 19,200 Kilometres – Repeat the items in 9a) and (b) above plus thefollowing:-

1. Lubricate generator bearing.

2. Check manifold for tightness.

3. Clean crank case ventilator valve.

4. Check compression pressure.

5. Lubricate front hub bearings.

Periodical Maintenance-

Jeeps and Pick-vans.-(a) For Every 3,200 kilometres.-

1. Chassis Lubrication.2. Change Engine oil.3. Replace Engine oil filter element.4. Clean Carburtter air cleaner.5. Check fluid level in battery.6. Check fluid level in brake master cylinder.(b) For every 9600 kilometres.- Repeat the items in (a) above plus Clean, inspect, repack

and adjust fron wheel bearings.

(c) For every 16,000 kilometres.-Repeat the items in (a) and (b) above plus the following:-

1. Tune up engine.

2. Change lubricant in transmission and transfer case.

3. Change lubricant in differentials.

4. Rotate tyres.

(d) For every 19,300 kilometres – Repeat the items (a) (b) and 9c) except “Engine tune up”.

NOTE: The above charts show the more important services to be performed at variouskilomtre /mileage intervals. Under more severe operating conditions, these intervals should beshortened because more frequent service is required. Every 160 kilometres lubricate thecarburettor, clutch brake, throttle linkage, spindle hook, and hand brake cable, door hingesstarter and bush, dynamo and bush.

THE TAMIL NADU SPECIAL POLICE MANUAL 105

119. Records - Reports and Returns.-The following records will be maintained:-

(i) Duty Roster (for the Motor Transport Personnel).

(ii) One copy of the list of spare parts and tools issued to each vehicle will be mounted andhung up in the vehicle to which the list refers. One copy for each vehicle will be kept by theHavildar Mechanic and one by the Transport Officer. Additions and alternations in all copieswill be made by the Transport Officer immediately the alterations take effect.

(iii) List of tools and equipment - A list of equipment and tools common to all vehicles willbe kept by the Transport Officer and Hav. Mechanic.

(iv) Petrol and Oil Register - Petrol and Oil Register will be kept in a stock Book and willshow the issues and receipts from and into stock of all petrol, oils, grease and cotton waste usedfor the Unit Transport. This Register will show in detail to which vehicle the articles were issuedand will be signed by the receipients.

(v) Battery Book - (Form PB 289 New No. 226).

(vi) Lubrication Book - (Form PB 289 New No. 226 (*)

(*) This will show the dates of periodic lubrication and decorbonising.

(vii) Hire Account Register -(Form Pb 259). This will show the name of the Officer whohired the vehicle, the journey made for which the hire is charged, the amount of hire and thedates of its receipt and credit into the treasury.

(viii) Bill Book -(Form CF 110). The Bill Book is to be used for charging for the hire ofvehicles.

(ix) Daily Diary - (Form PB 219). The Daily Diary maintained by the drivers and will besubmitted through the Havildar Mechanic to the Transport Officer every morning. In this will beentered all supplies of petrol, oil, etc., and the kilometres covered in all trips. Any accident,break down, loss or anything affecting the efficient running of the vehicle will be noted in thisRegister by the Driver concerned. When no ournyes are performed a Nil Diary will be submitted.

(x) Tyre Register - Tyre Register will be maintained in the Form PB No. 289 and kept up todate from the Daily Diaries. Drivers will be very careful to note the number of the tyre andmileage according to the speedometer whenever a tyre is changed.

(xi) Monthly Motor Transport Return - Monthly Motor Transport Return in Form 289should be maintained and should show all items of expenditure on the vehicle including petrol,oil, and grease. All articles should be acknowledged by the Driver. It should be checked by theCommandant monthly. A separate return should be kept for each vehicle. When a journey isperformed for which hire is charged a reference should be made to Daily Diary in the Register ofpetrol, oil and grease in the return. This Register will be maintained by Company Commanderalso in respect of vehicles alloted to his Company and submitted to Commandant through theTransport Officer. The Transport Officer or the Company Commander as the case may be at theend of the year will work out the all-in-cost of running per kilometre with reference to particularsin Appendix 15.

(xii) Repair Report - Whenever a vehicle is off road, the Transport Officer will put in a DailyReport in Form PB 219 to Assistant Commandant showing the daily progress of work until thework is completed and the vehicle put on-road.

(xiii) Local Purchase Register and Bill Check Register - Local Purchase Register (inForm PB 170 New No. 149) and Bills Check Register (Form No. PB 314) will show the details oflocal purchases made and date of receipt of bills for repairs replacement, etc., received by theTransport Officer and submission to Battalion Office for payment. These Registers will befrequently checked by the Battalion Office, Accountant and particulars of contingent billnumbers and date of payment, etc., will be recorded in the Battalion Office.

(xiv) Register for Disposal of Unserviceable Articles - The Register showing the disposalof unserviceable articles in Form POL B 287 will be maintained and all unserviceable articles,spare parts, etc., replaced will be properly accounted for in this Register and disposed of.

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(xv) (i) Monthly Statement of Petrol, Oil, Lubricants (POL) - This return will be submittedto Battalion Office by the Motor Transport Officer or the Company Commander as the case maybe to show the monthly consumption of petrol, oil and other lubricants consumed by everyvehicle together with the Kilometre particulars of the vehicle, etc. This return is due in BattalionOffice on the 10th of every month.

(2) Statement of on-road and off-road Vehicles - This statement will be submitted toBattalion Office on the 1st of every month by the Transport Officer or the Company Commanderas the case may be. This Return will facilitate for the claims of refund of taxes for off-roadvehicles.

120. Repairs - Financial powers of Officers - The following are the financial powers ofthe officers concerned for ordering repairs, etc., to vehicles.

Commandants - Rs. 500 for repairs and Rs. 250 for purchase of spares.D.I.G. – Rs. 3,000.I.G. of Police – Rs. 5,000 for lorries.Rs. 4,000 for other vehicles.121. Repairs - Particulars to be furnished- 1. Application for sanction of major repairs will

be submitted by the Transport Officer or the Company Commander as the case may be andwhose necessary. Whenever an application for sanction of repair charges for Motor Vehicles ismade the following particulars shall invariably be furnished in the Proforma given below inaddition to the detailed estimates and competitive rates for labour charges and cost of spares tobe replaced, etc.

2. The following particulars should be furnished for Major Repairs:-

(a) Type of vehicle and Registration No.

(b) Date of purchase of the vehicle.

(c) Expenditure on Major Repairs during the last 3 years-

(i) Serial No.

(ii) Month in which repair carried out.

(iii) Nature of Major Repairs carried out.

(iv) Amount.

(v) Remarks.

(d) Certificate from M.V.I. or Automobile Engineer regarding the approximate period forwhich the vehicle will serve after repairs.

(This certificate will be insisted for all major repairs)

(e) Total mileage/kilometre run so far.

3. Particulars to be furnished in respect of other repairs.- The following particulars will befurnished when submitting proposals other then Major Repairs-For sanction by competentauthority-

(a) Date of purchase of the vehicle.

(b) Amount involved for carrying out repairs proposed.

(c) The cost of repairs done yearwise up-to-date.

(d) When last, the special item of repairs now proposed was done and at what cost.

4. Period of wear and tear of tyres, tubes and tarpaulin.- Tyres and Tubes.-The Governmenthave ordered that a tyre or a tube fitted to the following types of vehicles should be replaced afterit has performed service to the extent specified below:-

City Routes, Mofussil

KMS KMS

(i) Tyres fitted to lorries trucks, etc. 40,000 24,000

(ii) Tyres, Jeeps, Station Wagon, etc. 32,000 24,000

(iii) Tyres, Motor Cycles 12,000 5,400

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5. The Government have also considered that it would be profitable to retread the tyres ingood time so that a longer life could be secured instead of condemning them straight away.Therefore they direct that tyres of the following types of vehicles should be retreaded once, beforethey are actually condemned. The following mileages should be adopted for removal of tyres.

MILES MILES

(i) Tyres fitted to lorries, trucks, etc. 20,000 11,000

(ii) Tyres, Jeeps 16,000 11,000

(iii) Tyres, Motor Cycle 14,000 7,000

6. After retreading each tyre should serve to the extent specified below ;-

MILES MILES

(i) Tyres fitted to Lorries, Trucks, etc. 12,500 7,500

(ii) Tyres fitted to Jeeps 10,000 7,500

(iii) Tyres, Motor Cycles 8,500 4,500

7. Tarpaulins Two Years.

8. Batteries

As per Government Memorandum No. 128774/Tpt/4.70.1, dated 27th January 1971, thebattery must serve for a period of one year and a half or cover more than 24,000 kms. If thebattery has served for more than 1 ½ years irrespective of the mileage the replacement of thebattery need not be considered as premature.

122. Repairs - Procedure for carrying out of.-(1) All minor repairs, etc., to vehicles will beattended to by the Havildar Mechanics in the Unit itself.

(2) All other repairs will be under taken by the Government Central Workshop whereveravailable. An estimate for the repairs with details will be obtained from the Central Workshopand the sanction of the competent authority should be obtained before any repairs areundertaken.

(3) (a) In case the repairs are to be undertaken by a private competitive, estimates forrepairs, etc., should be obtained from three or more private workshops.

(b) A certificate from the Motor Vehicles Inspector to the effect that:

(i) the repairs are necessary.

(ii) The rates quoted are reasonable should be obtained before the estimates are submittedto the Commandant for obtaining the sanction of the competent authority.

(4) On completion of repairs, the vehicle should be produced before the Motor VehicleInspector and a certificate obtained that the repairs have been carried out satisfactorily willbe noted in this.

123. Scale of Transport for special Police Battalions.

1. Weapon Carriage 18 on a scale of one per platoon.(4 wheels drive) per platoon.

2. Three tonners 8 One per company plus two for Battalion HQrs.

3. Light vehicles 4 Two Jeeps and Two pickup vans.

4. Motor Cycles 2

5. L.A.D. Vehicle 1

Total 33

124. Spare Parts - Maintenance of Reserve Stock- The Transport Officer will alwayshave the following Spare Parts and Articles for every 15 vehicles on charge in his stock asMaintenance Reserve Stock:-

(a) One bottle of shellac.(b) Two gaskets.(c) One set of valve springs.(d) One set of suitable valves.

THE TAMIL NADU SPECIAL POLICE MANUAL108

(e) About one square foot of treated asbestos for washers.

(f) Three exhaust washers.

(g) Two fan belts.

(h) Six large and small bulbs.

(i) One tin of valve grindling paste.

(j) One tyre and tube for every vehicle.

(k) Sufficient brake lining for renewing two sets of brakes.

(l) Six plugs.

(m) Three boxes of fuses of suitable amperage.

(n) One set of valves containing both exhaust and inlet valves.

(o) One tin of oil of any suitable make.

125. Standardised schedule of tools and equipments with vehicles:-

(a) For Lorries:-

Tools:-

(1) Jack with handle 1(2) Pump with connection 1(3) Grease gun heavy duty 1(4) Tyre levers 2(5) Wheel spanner 1(6) Double end spanner – a set of - 8 1(7) Cutting plier 1(8) Screw driver large and small each 1(9) Pressure guage (200) 1(10) Adjustable spanner 1(11) Plug spanner 1(12) Hot patch machine and patching material 1(13) Hammer 1 lb 1(14) Oil can 1(15) Tool bag 1Equipments.-

1) First Aid Box 1(2) Fire Extinguisher 1(b) Tools for Jeeps and Pick-up Vansa. Jack with handle 12. Pump with connection 13. Grease gun 14. Tyre levers 25. Wheel spanner 16. Double end spanner – a set of 6 17. Cutting plier 18. Screw driver – large and small each 19. Pressure guage (50) 110. Adjustable spanner 111. Plug spanner 112. Hot patch machine 113. Hammer 2 lbs. 114. Oil can 115. Tool bag 1

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126. Supply of New vehicle – Particulars to be furnished to Chief Office, Accountant-General,Tamil Nadu and Pay and Accounts Officer, Madras - The following particulars should be furnishedimmediately on receipt of any new vehicle, i.e., either in replacement of old ones or against newsanction to the Inspector-General of Police, Tamil Nadu, The Accountant-General, Tamil Naduand the Pay and Accounts Officer, Chennai.

1. Date on which new vehicle was received.2. Make and description particulars.3. Whether it has been taken to stock.4. Stock Book number and page number of Stock Book.5. Details of entries in the Motor Transport Return, etc.127. Unserviceable vehicles – (A) Condemnation and replacement.-1. The Government of

Tamil Nadu in their Order Ms. No. 2009, Home Department, dated 12th July 1968 communicatedwith Chief Office Endorsement F.Dis. No. 28144/AM-1/68, dated 1st August 1968 have fixedthe following norms for condemnation of vehicles of Police Department subject to the rulesissued in G.O. Ms. No. 1062, Home, dated 8th April 1960.

Type of vehicle. Norms.

1. Lorries, Station wagons 1,00,000 Miles or 8 years of and Pidk up vans. service whichever occur later

2. Jeep and Land Rovers. 1,00,000 miles or 8 years of service

whichever occur later.

3. Motor cycles. 40,000 miles or 4 years of servicewhichever occur later.

2. The Government also direct that replacement of vehicles should be with reference toBudget provisions which should be strictly adhered to.

3. The Government consider the motor cycles of Police Department which have done theprescribed mileage and period of service and which are not likely to be dependable for PoliceDepartment may be sold in public auction by the Police Department if such motor cycles are notrequired by those departments which normally use motor cycles. For this purpose Inspector-General of Police will consult the Director of Tamil Nadu State Transport Departmnet, Secretariat,etc., which normally use motor cycles before auctioning the motor cycles not required by thePolice Department. The practice of transferring other vehicles, Lorries, Station Wagons, Jeeps.Land rovers and pick up vans of Police Departmnet which have done the prescribed kilometreand period of service to common pool as required under G.O. Ms. No. 1062, Home, dated 5th

April 1960, shall continue.

B. Unserviceable Vehicles- Removal of costly equipments - (i) Newcostly equipment,accessories and parts such as batteries and tyres shall not be fitted to and no major repair shallbe carried out on any vehicle which has completed or is about to complete the maximumprescribed kilometres and which is likely to be sold in public auction.

(ii) Serviceable costly equipment, accessories and parts of a part worn vehicle likely to besold in public auction, shall, as far as possible be exchanged with the like item in less soundcondition from any other vehicle or vehicles of the Department before sending a requisition asprescribed in rule (7) for the disposal of vehicles belonging to Government Department.

128-A. Petrol/Disel Pump -1. (a) As far as possible, a Consumer Petrol/Diesel Pump shouldbe installed in all Special Police Battalion Headquarters to ensure a regular supply of petrol/diesel to the vehicles. The installation of such consumer Petrol Bunk should be arranged inconsultation with the Indian Oil Company Limited.

(b) In G.O. Ms. No. 3897, Home, dated 15th November 1966, the Government of Tamil Naduhave instructed the Heads of Department to meet the full needs of Government vehicles from theIndian Oil Corporation Limited and to settle the bills of their dealers within a reasonable time.

(c) Supplies of petroleum products by the Indian Oil Corporation, Limited, fall under twocategories, viz., (1) those made from the dealer pump and (2) those made in tank wagon, tanktruck and barrels from their installation and depot.

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(d) In respect of the Special Police Petrol/Diesel Pump, only bulk supplies should be arrangedfrom the Indian Oil Corporation installation and depot. The Government of Tamil Nadu haveaccepted the proposal of the Indian Oil Corporation Limited and ordered that advance paymentshould be made for all bulk purchases of fuel drawn from the Indian Oil Corporation installationand depot.

(e) Contingent bills shall be drawn by the Commandants and made payable to the IndianOil Corporation, Limited, and handed over to the installation or depot before the supply is made.Invoices for drawing the bill should be obtained in advance from the Indian Oil Corporation, Limited.

(f) The Motor Transport Officer should watch the quantity of Petrol/Diesel in the ConsumerTanks and take necessary action to ensure that advance payment is made to the Indian OilCorporation, Limited, so that, the tanks could be filled up in time.

2. Hours of working - The Petrol/Diesel Pump will be open from 06-00 hours to 18-00hours with a break of one hour between 13-00 hours to 14-00 hours.

3. Issue of Petrol/Diesel- (a) Petrol will be filled into the vehicle petrol/diesel tank directfrom the pump, only on production of the Petrol/Diesel Coupon duly signed by the Motor TransportOfficer/Assistant Motor Transport Officer. The Coupon will be prepared in triplicate. One copywill be retained as the Office Copy. The duplicate and triplicate copies will be handed over to thePetrol/Diesel Pump orderlies. Petrol/Diesel will be supplied as per the Coupon. The duplicatecopy will be retained by the Petrol/Diesel Pump orderly and the triplicate copy returned by thedriver after the petrol/diesel pump orderly has entered the quantity of petrol/diesel actuallyissued and duly signed by him. The triplicate copy will be attached to the vehicle diary of thatday. The duplicate copy will be handed over to the Motor Transport Officer.

(b) Extract from the Petroleum Rules, 1937 and the condition of Licences are furnished in Band C below:

128-B. Extracts from the Petroleum Rules 1937-90. Licence for storage.-Save as providedin sections 7,8 and 9 of the Act and by rule 109 no one shall store any petroleum except undera licence granted under these rules:

Provided that no licence shall be necessary for storage in a well-head tank.

91. Precautions against fire - (1) No person shall smoke in any installation or storage shed.

(2) No person shall carry matches, fuses or other appliance for producing ignition or explosionin any installation or storage shed which is used for the storage of dangerous petroleum.

(3) No fire, furnace or other source of heat or light capable of igniting inflammable vapourshall be allowed in any liecensed installation or storage shed save in place specially authorisedby the licensing authority for the purpose.

(4) An adquate supply of dry sand or earth together with the necessary implements for itsconvenient application, or other efficient means of extinguishing petroleum fires, shall alwaysbe kept in every installation and in or adjacent to every storage shed.

92. Supervision of operations within an installation or storage shed - All operationswithin an installation or storage shed shall be conducted under the supervision of an experiencedresponsible agent or supervisor.

93. Cleanliness of installation or storage shed - The ground in the interior of aninstallation and the protected area surrounding any storage shed or installation, shall be keptclean and free from all inflammable material, waste vegetation and rubbish.

Explanation - In this rule “protected area” means the area necessary for the maintenanceof the distances required under the conditions of the licence to be kept clear between anyinstallation or storage shed and any protected work.

94. Drainage - 91) All enclosures surrounding tanks or buildings belonging to an installationor storage shed shall be kept drained and no water shall be allowed to accumulate in theenclosure:

(2) Where drainage is effected by means of a pipe, the pipe shall be fitted with a valveactuated from the outside of the enclosure.

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Provided that this sub-rule shall not apply to storage sheds which are not required underthese rules or the terms of the licence to be provided with an enclosure wall or embankment.

(3) All valves and other openings for draining off water shall be kept closed except whenwater is being drained off.

(4) The nature of the drainage arrangements shall be shown in the plan submitted with theapplication for licence.

95. Exclusion of unauthorised persons -(1) Every installation shall be surrounded by awall or fence of at least six feet in height:

Provided that nothing in this sub-rule shall apply to an installation licensed under therules in force immediately before these rules come into operation unless its fencing is consideredby the liecensing authority to be unsatisfactory.

(2) Precautions shall be taken to prevent unauthorised persons from having access to anystorage shed or installation.

96. Children - No person under the age of 15 years shall be employed in or allowed to enterany premises licensed under these rules.

97. Receptacles for petroleum - Provisions of Rules 26, 27 and 28 shall apply to petroleumstored under licence.

98. Petroleum only to be stored - No installation or storage shed shall without permissionin writing from the chief Inspector be used for any purpose other than the storage and distributionof petroleum and purposes directly connected therewith.

99. Marking of capacity of tanks - The capacity in gallons of every tank in an installationshall be conspicuously marked on the tank.

100. Construction of tanks - (1) Every tank or other receptacle used for the storage ofpetroleum in bulk other than a wellhead tank shall be constructed of iron or steel properlyerected and designed according to sound engineering practice; and together with all pipes andfittings, shall be so constructed and maintained as to prevent any leakage of petroleum.

(2) The height of a storage tank shall not exceed its diameter:

Provided that, in the case of tanks of less than 30,000 gallons capacity, the height mayextend to one and a half times the diameter.

(3) No tank shall be more than 50 feet in height.

101. Testing of tanks - (1) Storage tanks or other receptacles for the storage of petroleumin bulk other than well-head tanks, after being placed in a final position and before beingbrought into use, shall, unless they were in use before the 1st April 1937, be tested by waterpressure by the licensee in the presence of an Engineer accepted as qualified for the purpose bythe licensing authority.

(2) The water used for testing shall be free from petroleum and shall not be passed throughany pipes or pumps ordinarily used for the conveyance of petroleum:

Provided that, where the licensing authority is satisfied that it is not reasonably possible toconvey water by pipes or pumps other than those ordinarily used for the conveyance of petroleum,he may permit the use of a petroleum pipe or pump for the conveyance of water subject to suchconditions as he may impose.

(3) The test referred to in sub-rule (1) shall also be made before any receptacles for thestorage of petroleum in bulk are brought into use after being repaired.

102. Earthing of tanks - All tanks or other receptacles for the storage of petroleum inbulk, other than well-head tanks or tanks or receptacles of less than 10,000 gallons capacitycontaining heavy petroleum, shall be electrically connected with the earth in an efficient mannerby means of not less than two separate and distinct connections placed at opposite extremitiesof such tank or receptacle. The roof and all metal connections of such tank or receptacle shallbe inefficient electrical contact with the body of such tank or receptacle.

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103. Inspection of earth connections - (1) The connections and contacts required by rule102 shall be inspected and tested at least once in every year by the license of the tank orreceptacle in the manner prescribed by the Chief Inspector.

(2) A record, of such inspections and tests shall be maintained by such licensee, and shallbe produced on demand by any Inspector.

104. Night working - No installation or storage shed shall be open, and no work in anyinstallation or storage shed shall be permitted, between sunset and sunrise except where approvedelectric lighting as specified in Rule 105 is exclusively used.

105. Electric apparatus - (1) All electric wires installed at less than 15 feet from theground in any petroleum installation or situated within 20 feet of any building or tank containingdangerous petroleum shall consist of insulated cables, enclosed in metalic coverings whichshall be gaslight, electrically and mechanically continuous throughout, and effectively earthedoutside the building.

(2) No electric wire shall pass over any petroleum tank, filling, painting or storage shed.

(3) In filling, painting and storage sheds and pump rooms used for-

(i) dangerous petroleum-

(a) all electric metres, distribution boards, switches, fuses, plugs and sockets shall be placedoutside the building and shall be of flame proof construction satisfying the requirements of theBritish Standard Specification No. 229 and the frames shall be effectively earthed.

(b) All electric fixed lamps shall be enclosed in a well glass flame-proof fitting, either doublyenclosed with an inner and an outer well glass or singly enclosed with substantial metal protection;such lamps shall be installed at 12 feet where possible, but in no case less than 3 feet, above thefloor level;

(c) all electric protable hand lamps of the self-contained pattern shall be of a type approvedby the Chief Inspector;

(d) for the examination of cans and other containers, electric torches employing a separatebattery may be used; these torches shall be fitted with substantially protected flame-proof globesand shall be supplied through a cable of cab-tyre or other suitable sheathing and properlyconstructed flame-proof connectors; and

(e) no single fixed lamp shall exceed 150 watts.

(ii) Non-dangerous petroleum-

(a) all electric metres, distribution boards, switches, fuses, plugs and sockets shall be enclosedin iron-clad, gas-tight cases and shall be fixed at lease 5 feet above the floor level in well ventilatedpositions close to the door;

(b) all electric fixed lamps shall be enclosed in a gastight well glass light fitting provided withsubstantial metal protection;

(c) all electric portable hand lamps shall be fitted with substantially protected gas-tightglobes and supplied through a flexible cab-tyre or other suitable sheathing and properlyconstructed gas-tight connectors; and

(d) no single fixed lamp shall exceed 200 watts and no hand lamp shall exceed 30 watts.

106. Pumping - No internal comustion engine or electric motor shall be used for drivingpumps for pumping petroleum save in a pump house specially constructed for the purpose andunder such conditions as may be approved by the Chief Inspector.

Provided that this rule shall not apply where the motor, control switchgear and startingapparatus are of flame-proof construction satisfying the requirements of the British StandardSpecification No. 229.

107. Posting up of Rules and Conditions - Copies of the preceding rules in this Chapterand of the conditions of the licence shall be exhibited in a conspicuous place in every licensedinstallation and storage shed.

128-C. Conditions of Licence-Installation - 1. The petroleum shall be stored in one ormore gas-tight metal tanks of a capacity of 4,400 gallons sunk completely underground in the

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position shown on the plan and each placed in a Masonry or concrete pit, the tank beingpacked round with sand, earth or clay so that no air-space is left between the tank and themasonry or concrete pit and the tank is not visible. Such masonry or concrete pit shall not beobligatory if the tank is a welded one tested up to a pressure of 3 lbs. per square inch and isburied and is on private, leased or rented land away from public traffic. The space over theburied tanks must not be used for any purpose.

2. There shall be no openings in any tank other than those necessary for the introductionor removal of the petroleum or for ventilating or dipping the tank. The filling and dipping pipesshall be carried down nearly to the bottom of the tank.

3. Every tank shall be fitted with a vent pipe leading into the open air. The vent pipe shallbe securely supported and shall be not less than 12 feet in height. The upper opening shall becovered with fine copper or other non-corroding metal wire guaze of mesh not less than 28 to thelinear inch and fitted with a hood or the upper opening shall be fitted with an inlet valve and anexhaust valve.

4. After the 1st April 1937 no pump or tank shall be erected inside a building and, if prior tothat date any tank is installed inside a building it shall only be filled from a tank wagon throughan underground filling pipe having a filling point in the open air at a distance of not less than 12feet from the building.

5. No alteration of the position of a pump or tank and no replacement of a tank shall beeffected except with the previous sanction in writing of the licensing authority. All alterationssanctioned under this condition shall be shown on an amended plan to be attached to thelicence.

6. If the licensing authority calls upon the holder of a licence by a notice in writing toexecute any repairs to the licensed premises which are in the opinion of such authority,necessary for the safety of the premises, the holder of the licence shall execute the repairs withinsuch period, not being less than one month from the date of receipt of the notice as may be fixedby the notice.

7. Every tank, before being repaired shall be cleared of all petroleum and of all inflammablevapours. When a tank in position is open for cleaning or repairs no electric or other lamps,electric cables or electric fans shall be brought near the manhole of the tank until the tank hasbeen certified in writing to be “gas free” by a qualified Chemist or Engineer. (The inside of thetank may be lighted by the use of mirrors.)

8. The petroleum shall enter “under seal” and shall not be supplied to the tank between thehours of sun-set and sun-rise except by a motor tank wagon of a type approved by the ChiefInspector for the purpose and with the approval in writing of the licensing authority.

NOTE:- A pipe supplying liquid to a tank is “under seal” to that tank if it is screwed to thetank or otherwise attached so that no vapour can escape into the air except through the ventpipe fitted to the tank as required by condition 3.

9. No artificial light capable of igniting inflammable vapour shall at any time be present inthe immediate vicinity of the tank wagon during the transfer of the petroleum to the tank and noperson engaged in such transfer shall smoke. When the underground tank is filled with petroleumfrom barrels no such lights shall be allowed within a distance of 30 feet from the barrels.

10. No petroleum shall be removed from tank except by means of the pump or pumps at theposition marked on the plan hereto attached. Every pump shall together with its connectionsand fittings be so constructed and maintained as to be gas and petroleum tight. The pipeconnections between the tank and a pump shall be placed underground.

11. For the purpose of charging the tanks of motor vehicles the petroleum shall only besupplied by being-

(a) pumped through strong metal piping by means of approved pumps into above groundmeasuring tanks of a capacity not exceeding 30 gallons, fixed in approved positions, and runthence through sound hose, fitted with a secure self-closing cock and nozzle, into the tanks ofmotor vehicles or

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(b) Persons engaged in connection with any motor approved pumps into an above groundservice tank or approved capacity, fixed in an approved position and run thence through strongmetal piping into measuring tanks of a capacity not exceeding 30 gallons fixed in a approvedpositions and thence through sound hose, fitted with a secure self-closing cock and nozzle, intothe tanks of motor vehicles, or

(c) pumped by means of approved measuring pumps, fixed in approved positions, throughsound hose fitted with a secure tap and nozzle into the tanks of motor vehicles.

12. Petroleum may be supplied to a motor vehicle between the hours of sunset and sunrisefrom the pump provided that (i) lights other than the electric lights of the vehicles receiving thepetroleum are extinguished, (ii) the pump and the vehicles are illuminated by electric light orfailing this by some other form of lighting, and (iii) no light capable of igniting inflammablevapour is situated or brought within 12 feet of the pump or vehicle receiving the petroleum.

13. 9a) Petroleum shall not be placed in any motor vehicle while the engine is running andwhere the vehicle is licensed for the conveyance of more than six passengers on hire, while anypassenger remains in the vehicle, and

(b) Persons engaged in connection with any motor vehicle shall not be permitted to smokewhile it is being refuelled.

14. Except when absolutely necessary for the purposes of condition 7 or for testing theaccuracy of the pumps discharge by means of a standard capacity measure, petroleum shallnot be filled from the tank or pump into any receptacle other than one clamped or fitted to amotor vehicle.

15. This licence shall be held to cover the use of a portable kerbside pump outfit for aperiod of not more than once month in the place of the licensed permanent outfit in the event ofthe latter being out of order, provided notice in writing is given to the licensing authority beforethe portable pump is taken into use, and the conditions of this licence which apply to a portablepump are observed. No petroleum shall be allowed above ground (except that actually in thepump) in any case where the underground tanks can be used in connection with the portablepump by making a temporary connection from the portable pump to the underground tank.

16. In cases where portable pumps are used not more than two barrels of petroleum inreserve shall be kept within 20 feet of the pump or on public property nearby.

17. Precautions - A licensee who stores dangerous petroleum intended for sale may stockin a building within the licensed premises not more than 6 gallons of dangerous petroleum insecurely closed two gallons standard tins, and shall if so required by the District Authority, tostock at least 2 gallons.

18. Adequate precautions shall be taken to prevent unauthorised persons from havingaccess to the petroleum or to the vessels which contain or have contained petroleum.

19. Every care shall be taken to prevent any petroleum escaping into any drain or sewer.

20. Every person managing or employed on or in connection with the licensed premisesshall abstain from any act whatever which tends to cause fire or explosion and which is notreasonably necessary and to the best of his ability shall prevent any other person from doingsuch act.

21. The licensee shall provide for each pump, whether kerbside or portable, a minimum oftwo tins or drums of dry sand which shall be kept ready for extinguishing fire.

22. Any accident, fire or explosion occurring within the licensed premises, which isattended with loss of human life or serious injury to person or property shall be reported to thenearest Magistrate or to the Officer in-charge of the nearest Police Station immediately and bytelegraph or telephone where such means of communication are available.

23. Free access to the licensed premises shall be given at all reasonable times to any Inspectoror Sampling Officer and every facility shall be afforded to such Officer for ascertaining that therules and the conditions of this licence are duly observed.

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CHAPTER IXPROMOTIONS

129. Promotions-General - (a) Promotions to the posts of Adjutant-Inspector, Inspector,Sub-Inspector, and Havildars Majors shall be made on grounds of merit and ability senioritybeing considered only when merit and ability are approximately equal.

(i) The promotions to the rank of Adjutant-Inspector, Inspector, Sub-Inspector andAdjutant Sub-Inspector shall be made on a State basis from a list of qualified candidatessuitable for promotion prepared by a Promotion Board consisting of the Commandants of theTamil Nadu Special Police. This list of Adjutants Inspector, Inspector, Sub-Inspector andAdjutant Sub-Inspector shall be submitted through the Deputy Inspector-General of Police,Railways and Armed Police to the Inspector-General of Police, for approval. The promotion listof Assistant Sub-Inspector’s shall be submitted by the Promotion Board to Deputy Inspector-General of Police, Railways and Armed Police for approval.

(ii) The Promotion Board will comprise the Commandants of all Battalions the senior mosttaking the chair. If a Commandant is out of the State and cannot attend the Board Meeting theChairman shall obtain his comments by post. If the Chairman himself is out of the State thenext senior Commandant will convene the Board and obtain the Chairman’s comments by post.

(iii) The list will be arranged in order of preference and promotion shall be made in that orderonly. Promotions to the rank of Assistant Sub-Inspector’s shall however be made on a Battalionbasis by the Commandant from the list approved by the Deputy Inspector-General of Police.

(b) All other promotions, i.e., Promotions to the ranks of Havildar, Naik and Lance Naik inthe general and specialist categories shall be made on a Battalion basis with due regard toseniority, efficiency and suitability where other qualifications are equal the Senior in service willbe selected for promotion.

(c) The posts of Specialists constitute separate categories from those of non-specialists andpromotion to the former shall be made independently in each category subject to the provisionsof rules 1 (a) and (b).

(d) Constables selected for appointment by transfer from the General Category (non-Specialists) should exercise their option to serve in the Specialists Branch permanently andforego their rights for promotion in the General Category. Option once exercised shall be final.It shall however be open to the competent authority to re-transfer any person at any time onadministrative grounds from the Specialist Branch to the General strength (Category).

130. Promotion tests - (a) commandants should review their promotion lists at the beginningof each year to ensure that there are sufficient number on their respective list to fill in vacanciesthat may occur during the year.

(b) Promotion examinations will be held at least once a year for Lance Naiks, Naiks, Havildarsand Assistant Sub-Inspector’s. Those who pass are selected will have their names entered onthe promotion lists.

(c) Should candidate fail in one subject, only that subject need be taken again.

(d) Failure in more than one subject will entail taking the whole examination again.

131. Removal from promotion list - (i) A man will be liable to have his name removedeither permanently or temporarily from the promotion list for general inefficiency or badconduct at the discretion of the Commandant.

(ii) In the case of a man permanently removed from the promotion list he can only bereadmitted after passing the Promotion Examination again and will then be placed in the orderof merit in his own batch.

(iii) In the case of a man temporarily removed from the Promotion list, he will on readmissionbe placed at the bottom of the list as it stand on the date of readmission.

132. Revision of list of approved candidates for appointment or promotion -Notwithstanding anything contained in these rules the State Government shall have power torevise in any manner they consider suitable, any list of approved candidates for appointment or

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promotion to any category or class of the Service, prepared by the Head of the Department,in exercise of the powers conferred on him by these rules.

133. Revision of orders to selection grades -(1) An order promoting a member of theService or class to a selection category or grade therein, made by a competent authority may berevised by an authority to which an appeal would lie against an order of dismissal passed on afull member of the Service, Class, Category or Grade, as the case may be. Such revision may bemade by the appellate authority aforesaid either suo moto at any time or on a petition submittedby any aggrieved member within six months from the date of passing such order.

(2) Provided that the said period of six months may be extended by the appellate authorityif sufficient cause is shown for the delay in the submission of the petition.

134. Rules for promotion of Police Constables to Lance Naicks - The relevant rulesgoverning this are Rules 5, 8 and 12 of the Tamil Nadu Special Police Subordinate Service Rules.

(a) General category -(1) Must have put in a minimum of three years service from date ofenlistment and must have been declared to have completed probation as a Police Constablesand declared to be a full member of the Service.

(2) Must be able to speak, read write well in Tamil and take down a short piece of simpledictation in the form of an order or instructions.

(3) The Commandant must be of the opinion that he will make a good Non-CommissionedOfficer. This will be determined as follows:-

(i) Any one who has a major punishment (Black mark or above) in the 2 years preceding theyear of consideration or is currently under suspension, reduction or postponement of incrementor who has 2 or more minor punishments in the one year preceding the year of considerationmust normally be regarded as not fit to be Non-Commissioned Officer and must be disqualified.However, it will be open to the Commandant to waive this condition if he is satisfied that thegravity of the Punishment is not such as to affect the individuals suitability for promotion.

(ii) Any one who notwithstanding his age, is physically not fit, reports sick often and takesmedical leave frequently must be regarded as not fit to be a Non-Commissioned Officer andshould be disqualified.

(iii) Any one who has come to notice for undesirable activities subversive of discipline will beregarded as not fit to be a Non-Commissioned Officer.

(iv) Those who are not disqualified on the grounds set out above and who want to appear forthe test should obtain 50 per cent or more marks in a test comprising the following:-

Max. marks.

Turn out, bearing personality 10

Taking a P.T. Class 10

Giving a simple order 10

Commanding a squad in squad and Arms Drill 10

Total 40

(b) Specialist categories - R/T Selection will be made on the results of the test conductedby the Police Radio Officer for trained R/T Police Constables.

135. Rules for promotion of Lance Naik to Naiks- The relevant rules governing this areRules 5, 8 and 12 of Tamil Nadu Special police Subordinate Service Rules. The qualificationsprescribed in these rules are as follows:-

(a) General Category - (1) Must have completed one year service in the category of Lance Naik.

(2) Must be able to speak, read and write well in Tamil and to take down a short piece ofsimple dictation in the form of an order or instruction.

(3) Must have a first class pass in Small Arms Cadre Course.

(4) Must be suitable and efficient in the opinion of the Commandant.

(5) This will be determined as follows:-

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(i) Any one who, notwithstanding his age, is physically not fit, reports sick often and takesmedical leave frequently, must be regarded as not fit to be a Naik and should be disqualified.

(ii) Any one who has a major punishment (Black mark or above) in the 2 years precedingthe year of consideration or is currently under suspension, reduction or postponement ofincrement or who has two or more minor punishment in the one year preceding the year ofconsideration must normally be regard does not fit to be a Naik and must be disqualified.However it will be open to the Commandant to waive this condition if he is satisfied that thegravity of the punishment is not such as to affect the individuals suitability for promotion.

(iii) Any one who has come to notice for undesirable activities subversive of discipline will beregarded as not fit to be a Non-Commissioned Officer.

(iv) Those who are not disqualified on the grounds set out above and who want to appear forthe test should obtain 50 per cent or more marks, individually on the aggregate in a test comprisedof the following:-

Max. marks

Turn out, bearing and personality 10

Teaching a selected subject in weapon training 10

Fire orders 10

Commanding a Platoon in drill 10Total 40

(b) Specialist categories - Promotions to post of Naiks in the various specialist groups will befrom the ranks indicated below:-

(i) M.T. Naiks from Driver police Constables.

(ii) Armourer Naiks from Armourer Police Constables.

(iii) Carpenter Naiks from Carpenter Police Constables.

(iv) Web Equipment Repairer Naiks from Police Constables.

(v) R/T Naiks from R/T Lance Naiks.

(vi) Other Naiks from Lance Naiks.

136. Rules for the promotion of Naiks to Havildars - The relevant rules governing thisare Rules 5, 8 and 12 of the Tamil Nadu Special Police Subordinate Service Rules.

The qualifications prescribed in these rules are as follows:-

(a) General Category -(1) Must be an approved probationer in the category of Naik.

(2) Must be able to speak, read and write well in Tamil and to take down a short piece ofsimple dictation in the form of an order or instruction.

(3) Must be deemed suitable and efficient on the following grounds:-

(i) Any one who notwithstanding his age, is physically not fit reports sick often and takesmedical leave frequently must be regarded as unsuitable and should be disqualified.

(ii) Any one who has a major punishment (Black mark or above) in the 2 years precedingthe year of consideration or is currently under suspension, reduction or postponement ofincrement or who has two or more minor punishment in the one year preceding the year ofconsideration must normally be regarded as not fit and be disqualified. However it will be opento the Commandant to waive this condition if he is satisfied that the gravity of the punishmentis not such as to affect the individual’s suitability for promotion.

(iii) Any man who has come to notice for undesirable activities subversive of discipline willbe regarded as not fit to be a Non-Commissioned Officer.

(iv) Those who are not disqualified on the grounds set out above and who want to appear forthe test should obtain 50 per cent or more marks, individually in the aggregate in a testcomprised of the following:-

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Max. marks

Turn our, bearing and personality 10

Map reading 10

Simple Arithmetic 10

Message writing 10

Commanding a Platoon in drill 10Total 50

(b) Specialist categories - Promotions to the rank of Havildar will be made in the specialistgroups as follows:-

(i) M.T. Havildar from M.T. Naiks/Driver Constables.

(ii) Armourer Havildar from Armourer Naiks/Armourer Constables.

(iii) Bugle Havildar from Bugler Naiks/Bugler Constables.

(iv) R.T. Havildar from R.T. Naiks.

137. Rules for the promotion of Havildars to Assistant Sub-Inspectors - The relevantRules governing this are Rules 5, 8 and 12 of the Tamil Nadu Special Police SubordinateService Rules.

The qualifications prescribed in these Rules are as follows:-

1. Must be an approved probationer in the category of Havildar.

2. Must be able to speak, read and write well in Tamil and to take down a short piece of asimple dictation, in the form of an order or instruction.

3. Must be deemed suitable and efficient:-

(i) Any one who, notwithstanding his age, is physically not fit, reports sick often and takesmedical leave frequently must be regarded as unsuitable and should be disqualified.

(ii) Any one who has a major punishment (Black mark or above) in the 2 years precedingthe year of consideration or is currently under suspension reduction or postponement ofincrement, or who has two or more minor punishments in the one year preceding the year ofconsideration must normally be regarded as not fit and must be disqualified. However, it will beopen to the Commandant to waive this condition if he is satisfied that the gravity of the punishmentis not such as to effect the individual’s suitability for promotion.

(iii) Any one who has come to notice for undesirable activities, subversive of discipline willbe regarded as not fit to be a Non-Commissioned Officer.

(iv) Those who are not disqualified on the grounds set out above and who want to appear forthe test should obtain 50 per cent or more marks individually and on the aggregate in a testcomprised of the following:-

Max. marks

Turn out, bearing, personality 10

Map Reading 10

Command of a Platoon 10 Total 30

4. Cases of all persons who finally qualify will be considered and decided by the promotionBoard referred to in paragraph 1 (a).

138. Temporary promotions – (a) Short vacancies up to three months caused by leavereduction, etc., of all ranks below Sub-Inspector will be filled up out of seniority by promotionfrom companies.

Proviso.- Provided that no candidate is available in the promotion list who can be postedwithout administrative inconvenience.

(b) When leave rolls of Non-Commissioned Officers for up to three months leave aresubmitted to Office for sanction, Company Commanders will also note their recommendationsfor promotion in the leave vacancy, in column 6 of the leave roll.

THE TAMIL NADU SPECIAL POLICE MANUAL 119

AMENDMENT TO THERULES FOR PROMOTION OF POLICE CONSTABLES TO LANCE NAICKS

GOVERNMENT OF TAMIL NADUABSTRACT

Establishment – Promotion from Police Constable to Naik – Amendments to the Tamil NaduSpecial Police Subordinate Service Rules. 1978 – Orders – Issued.

Home (Police IX) Department

G.O. Ms. No. 252 Date : 21.3.2002

Read again :

G.O. Ms. No. 1181, Home, Dated : 4.8.95.Read also :

From the Director General of Police, Chennai Letter No. ASR.1/151352/96. dated24.4.98 and 10.8.99.

——-ORDER :

The Government accept the proposal of the Director General of Police, sent in his letterread above for amending certain rules of the Tamil Nadu Special Police Subordinate ServiceRules, 1978.

2. Accordingly, the following Notification will be published in the Tamil Nadu Govern-ment Gazette :-

NOTIFICATION

In exercise of the powers conferred by sections 8 and 10 of the Tamil Nadu District PoliceAct, 1859 (Central Act XXIV of 1859) and sections 9 and 11 of the Chennai City Police Act 1888(Tamil Nadu Act III of 1888) read with the proviso to Article 309 of the Constitution of India, theGovernor of Tamil Nadu hereby makes the following amendment of the Tamil Nadu SpecialPolice Sub-Ordinate Service Rules, 1978 (Section 35 of Volume III of Tamil Nadu ServicesMannual, 1986).

AMENDMENTS

In the said Special Rules, -

(1) in rule 3, in the Tabular Column, -(a) Category “3. Assistant Sub-Inspector in column (1) and the corresponding entry

in column (2) thereof shall be omitted.(b) for category “5. constables including Lance Naiks” in column (1) and corresponding

entries in column (2) thereof, the following entries shall, respectively, be substituted,namely :-

“5. Constables(a) Constables of Radio Group(b) Band Constables(c) Police Constable Drivers(d) Police Constable Cobbler(e) Police Constable Tailor(f) Police Constable Carpenter(g) Armourer Re-browning Constables”,

THE TAMIL NADU SPECIAL POLICE MANUAL120

(c) in the Explanation, the expression “Assistant Sub-Inspectors to Sub-Inspector” shallbe omitted.

(2) in rule 7

(a) in sub-rule (a) in the Table,-

(i) Category (3) “Assistant Sub-Inspector” in column (1) and the corresponding entries incolumn (2) thereof shall be omitted;(ii) for categories 5 and 6 in column (1) and the corresponding entries in column (2) thereof, thefollowing entries shall respectively, be substituted, namely:-

“5. (a) Naiks (Other than those (1) By promotion from Police Constables; ormentioned in (b) and (c) below) (2) By transfer from any other service or

(3) By direct recruitment :Provided that the method of recruitment by

transfer or direct recruitment is resorted to only when nosuitable candidates in Police Constables is available forpromotion.

(b) Radio Naiks (1) By promotion from Police Constables of RadioGroup; or(2) By recruitment by transfer or(3) By direct recruitment :

Provided that the method of recruitment bytransfer or direct recruitment is resorted to only when nosuitable Police Constable of Radio Group is available forpromotion.

(c) Band Naik (1) By promotion from Band Police Constables ; or(2) By recruiting by transfer from any other service, or(3) By direct recruitment :

Provided that the method of recruitment bytransfer or direct recruitment is resorted to only, when nosuitable Band Police Constable is available for promotion.

6. (a) Constables (other than those (1) By direct recruitment : ormentioned in (b) to (h) below) (2) By recruitment by transfer from any other

service.

(b) Constable Tailor (1) By promotion from Police Constables: or(2) By direct recruitment.

(c) Constable Carpenter (1) By transfer from Police Constbles; or(2) By direct recruitment

(d) Constable Armourer, Rebrowning By transfer from Police Constables.

(e) Constable of Radio Group By transfer from Police Constables.

(i) Constable Cobbler (1) By transfer from Police Constables; or(2) By direct recruitment

(g) Constable Driver By transfer from Police Constables

(h) Band Constable (1) By transfer from Police Constables; or(2) By direct recruitment;

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(b) in sub-rule (b), in clause (i), for the expression “Sub-Inspectors, and “AssistantSub-Inspectors”, the expression “and Sub-Inspectors” shall be substituted;

(c) in sub-rule (c) for the expression“Assistant Sub-Inspector” wherever it occurs, the expression “Havildar” shall be substituted;

(3) for rule 10, the following rule shall be substituted, namely ;-

“ 10. Appointing authority :- The appointing authority for the posts of Inspector Adju-tant, Inspector and Sub-Inspector shall be the Deputy Inspector General of Police, Rail-ways and for the armed Police and others, the Commandant of the Force concerned”;

(4) in rule 14 :-

(a) in the Table,-(i) for the entry “2 Categories 3 to 6” in column (1) the entry” “1. categories 4 to 6”shall be substituted :(ii) for the entry categories “1 to 6” in column (1), the entry “2. categories 1,2,4 and 5”shall be substituted ;(iii) for the entry “3 categories 3 to 6” in column (1) the entry “3 categories 1,2 and 4 to 6”shall be substituted ;(iv) under the heading “Additional Qualifications for promotion”,-

(a) for the entry “(iii) Naiks from Lance Naiks” in column (i) and the corresponding entriesin column (2) the following entries shall respectively be substituted, namely :-

“(iii) Naiks from Police Constable (a) must have completed two years of service in the cat-egory of Police Constable.(b) Any one who notwithstanding his age, is physically notfit reports sick often and takes medical leave frequentlymust be regarded as not fit to be promoted as Naik andshould be disqualified’(c) Any one who has a punishment (Black mark or above)in the five years preceding the year of consideration, or iscurrently under suspension, reduction or postponementof increment or who has two or more minor punishment inthe one year preceding the year of consideration must,normally be regarded as not fit to be promoted as a Naikand must be disqualified. However, it shall be open to theCommandant to waive, this condition, if he is satisfied thatthe gravity of the punishment is not such as to affect theindividual’s suitability for promotion.

(v) the entry “(iv) Lance Naik from Constable” in column (1) and the entries relating there to incolumn (2) shall be omitted.

(vi) under the heading “Special category Radio Telegraphy qualifications”,-

(i) in column (2) against the entry “Nails in column (1), for the expression “one yearexperience as Lance Naiks”, the expression “Two years experience as Police Constable” shall besubstituted;

(ii) for the entry “Lance Naiks” in column (1) and the entries relating there to in column(2) shall be omitted;

(iii) for the entries in column (2) against the entry “Constable” in column (1) the followingentries shall be substituted, namely :-

(1) Must have passed SSLC Examinations; and(2) Must possess good conduct and character”,

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(6) in rule 16, in sub rule (3), clause (ii) shall be omitted;

(7) in rule 25, the expression “Lance Naik” in both places where it occurs shall be omitted;

(8) in rule 28, the expression “Lance Naik”, wherever it occurs shall be omitted;

(9) in rule 30,-(a) in the Tabular column, the expression “Lance Naik” shall be omitted;

(10) in rule 31, the expressions “Lance Naiks” and “Lance Naik”, wherever they occur, shall beomitted.

Sd/--------------NARESH GUPTA

SECRETARY TO GOVERNMENT

To The Director General of Police, Chennai - 4.The Inspector General of Police (Armed Police), Trichy.The Deputy Inspector General of Police, (Armed Police), Chennai - 10.The Commissioner of Police, Chennai - 8.The Director of Stationery and Printing, Chennai - 2.(for publication in Tamil Nadu Government Gazette (To Send 2 copies)The Accountant General, Chennai - 18.The Accountant General, (CAS), Chennai - 9.The Pay and Accounts Officer, Chennai - 35.

Copy to : The Personnel and Administrative Reforms, Departmnet, Chennai - 19.The Law Department, Chennai - 9.All Police Sections in Home Department, Chennai - 9.Sf/Scs.

//Forwarded by Order//

SECTION OFFICER

(5) in rule 15, in the provision the expression” and for Police Constable appointed as LanceNaiks by promotion” shall be omitted;

THE TAMIL NADU SPECIAL POLICE MANUAL 123

CHAPTER XRECORDS

139. Records to be maintained in company office group - The list of records to bemaintained by company and group commanders are furnished below:-

The Company and Group Commanders should bestow their personal attention on themaintenance of these records. This is an important part of their work and their general efficiencywill be judged to a great extent on the care and neatness with which the Company Records aremaintained.

A list of records to be maintained in Company Offices including Headquarters and Groups.-

Accounts Period of retention.

1. Contingent Account Book 15 years2. Company Fund Account Book 15 years3. Cheque/Cash Memo Files 3 years4. File of Audit Inspection Reports 3 years5. Pay and T.A. Cash Book 15 years6. Pay and Mess Book 15 years7. Private Advance Account Book 15 years.

Equipment and Stores.8. Ammunition Account Register 3 years9. Armoury Acknowledgement Register 3 years10. Arms History Sheets Permanent.11. Bell of Arms Register 3 years12. Clothing Register (Appendix No. XXV) Permanent.13. Daily Stock Book of Arms and Ammunition 3 years.14. Equipment Register Permanent.15. History Sheets of Bicycles (Appendix No. XXVI) For life of Bicycle and a

years thereafter.

16. History Sheets of Petromax light and Hurricane For life of Petromax andlight (Appendix No. XXVI) Hurricane lights and one

year thereafter.

17. History Sheets for clocks and Time Pieces For life of Clock and Time(Appendix No. XXVI) Pieces and one year

thereafter.

19. Indent Book 3 Years.20. Kit Deficiency Register 3 Years.21. List Articles Returned to Stores 3 Years.22. Register of Government property 5 years.23. Register of post property Permanent24. Register of Company Fund property Permanent25. Stock Book of Stationery Articles 3 years.26. Stores Vouchers 3 years.27. Quarterly return file 3 years.

Health and Sanitation:-

28. Hospital Register 5 years.29. Medical Inspection Register (Appendix No. XXVII) 3 years.30. Medical Officers Visiting Book (Appendix No. XXVIII) 3 years.31. Medical History Sheets Permanent32. Paludrine Register (Appendix No. XXIX) 3 years.

THE TAMIL NADU SPECIAL POLICE MANUAL124

33. Weight Register 2 years after the last manin the volume has retired.

34. Blood Grouping Register (Appendix No. XXX) Permanent

Mess:-

35. Daily Ration Issue Register 3 years36. Mess Attendance Register 1 year37. Mess Account Book 15 years.38. Mess Minute Book 3 years.29 Ration purchase Register 3 years.

Miscellaneous:-

40. Battalion orders Permanent41. Butt Register 1 year42. Camp Defence Alarm orders Permanent43. Company Commanders Personal Files Permanent44. Company Order Book Permanent45. Circular Memo File 5 years46. Casual Leave Register/Compensation Leave Register 3 years47. Company Record Sheets Permanent48. Current Register 3 years.49. Duty Register 3 years.50. Despatch-cum-service Stamp Account Register 3 years.51. D.O. Files 1 year52. Fire Alarm Orders Permanent53. Firing Point Register 1 year54. Guard Rules Permanent55. General Diary 1 year56. Long Leave Register 5 years57. Mobile Column Alaram Orders Permanent58. Musketry score Registers 3 years59. Memo Book 3 years60. Orderly Room Register 3 years61. Periodical Returns file 3 years62. Register of personnel who have undergone special Permanent

courses (Appendix No. XXXI).

63. Railway Fare Concession Register 5 years64. Register of Railway warrant and Bus warrants. 5 years65. Superior Officers Visiting Book. permanent66. Sentry Relief Book. 1 year67. Small Service Book P.B. 35 (New). 1 year after pension.68. Training programmes permanent69. Talent Register (Appendix No. XIV). permanent

140. LIST OF ADDITIONAL RECORDS TO BE MAINTAINED IN TRANSPORT GROUP BYMOTOR TRANSPORT OFFICER.

Accounts:- Period of retention:-1. Auction-cum-bidder Register 3 years2. Bill Check Register (Appendix No. XXXII) permanent3. Register of Hire M.T. Form No. III (PR 259) permanent

Inspection:-4. Quarterly Inspection Register by M.V.I. (One Register 3 years

for each vehicle.)

THE TAMIL NADU SPECIAL POLICE MANUAL 125

5. Inspection Register by Motor Transport Officer 3 years

6. Vehicle Inspection Register by Commandant and 3 years.Assistant Commandants.

Stores:-7. Issue Voucher check Register 3 years8. Petrol/Diesel/Oil order form (PB 313) 3 years9. Receipt voucher check register 3 years10. Stock Register of Petrol and Diesel 3 years11. Stock Register of Oil, Lubricants and cleaning materials 3 years12. Stock Register of Vehicles Life of the Vehicles and

3 years thereafter.

13. Stock Register of Tools and Accessories 3 years14. Stock Register of spare parts 3 years15. Tools distribution Register (Vehicle wise) Standardised Permanent

list vide Chief Office K.Dis. No. 13963/AM-1/64, dated 21.5.68.

16. Register of condemned articles 7 years

Miscellaneous:-17. Accident Register (Appendix No. XXXIII) 3 years

18. Check Register of Motor Driving Licences Permanent (Appendix No. XXXIV)

19. First and unfit Register 1 year20. Motor Vehicle Taxation Register 3 years21. Motor Transport Returns of all vehicles 15 years22. Register of courses undergone by M.T. personnel Permanent

(Appendix No. XXXI)

23. Register men trained in driving (Appendix No. XXXV) Permanent24. R.C. of all vehicles permanent25. Vehicle Daily Diary file (Vehicle wise) 3 years26. Vehicle in and out (Movement) Register (to be 3 years

maintained at the camp main guard) (Appendix No. XXXVI)

II. BY DRIVERS

1. List of Tools.2. Licence3. Oil Changing Chart4. Tyre Rotation Chart5. Vehicle Diary

III. BY MECHANIC HAVILDAR

1. Mechanical General Dairy

IV. BY CONSUMER PETROL/DIESEL PUMP

1. Daily petrol Register P.B. 122 3 years2. Evaporation File (Appendix No. XXXVIII) 3 years3. I.V. Check Register 3 years4. R.V. Check Register 3 years5. Stock Register of Receipt and issue of petrol/Diesel

(Appendix No. XXXVIII) 3 years

6. Miscellaneous File 3 years

THE TAMIL NADU SPECIAL POLICE MANUAL126

141. LIST OF ADDITIONAL RECORDS TO BE MAINTAINED IN THE SIGNAL GROUP.

By Signal Officer

Accounts: Period of retention

1. Auction-cum-bidder Register 3 years2. Distribution of register of wireless equipment Stores 3 years3. Issue voucher check Register 3 years4. Local Purchase Register Permanent.5. Receipt voucher check Register 3 years6. Register of condemned articles Permanent7. Stock register of wireless equipment, spare parts Permanent

and tools8. Stock register of POL and cleaning materials. Permanent

Miscellaneous:-

9. Wireless logs for all fixed and T.P. Station 3 years10. Inspection notes Register 3 years11. P.R.O. Standing order file 3 years12. Log check Register 3 years13. Movement of Radio Station Register (Appendix No. XXXIX)3 years14. Radio Station licences Permanent15. List of men trained in W/T Permanent

2 By in-charge operators

1. Logs (in duplicate) 3 years2. in and out registers for messages 3 years3. Superior officers visiting book Permanent4. Inspection Notes Register 3 years5. Attendance Register 3 years6. Despatch cum-Service stamp account Register 3 years7. History sheet for batteries after condemnation 2 years8. History sheet for charging plants Permanent9. List of Government properties Permanent10. List of tools Permanent11. Radio station duty register P.B. 257 3 years12. Stock Register of POL and cleaning material Permanent

3 By Radio Technician

1. History Sheet of radio sets Permanent2. Job Register 3 years3. List of Government property Permanent4. List of tools Permanent142 LIST OF ADDITIONAL RECORDS TO BE MAINTAINED BY QUARTER MASTER

Accounts Period of retention

1. Auction-cum-bidders Register 3 years2. Tent hire charge register Permanent

Appendix – XL

Stores:

1. A.S.R. and Current accounts file Permanent2. Boots repair Register Permanent3. Bicycle inspection Register 5 years4. Bicycle History sheets (One for each bicycle) 5 years

THE TAMIL NADU SPECIAL POLICE MANUAL 127

5. Clothing long roll Permanent6. Casualities Register Permanent7. Check register for receipt of bills from Central jail 3 years

and other industrial units

8. Distribution Register Permanent9. Issue voucher check Register 3 years10. Issue voucher file 3 years11. Local Purchase Register 3 years12. Memo Books 2 years13. Quarterly Returns 3 years14. Receipt voucher check Register 3 years15. Receipt Voucher file 3 years16. Repair Register 3 years17. Register of condemned articles Permanent18. Register of Fire Arms (Arms Act New-1-50) Permanent19. Register of clocks and time pieces 5 years20. Stock Register of Arms Permanent21. Stock Register of Ammunition “22. Stock Register of occutruments and equipment 75 “23. Stock Register of P.W. Equipment Permanent24. Stock Register of component parts of Arms “25. Stock Register of other properties “26. Stock Register of clothing “27. Stock Register of part worn clothing “28. Stock Register of furniture “29. Stock Register of Stationery “30. Stock Register of books of instructions “31. Stock Register of P.B. Forms “32. Stock Register of C.F. Forms “33. Stock Register of M.T.C. and M.F.C. Forms “34. Stock Register of tents bicycles “35. Stock Register of tools of all sorts (Armourers and Carpenters, “

Blacksmith and Mochi)

36. Stock Register of Railway Warrant “37. Store Recovery Register 5 years38. Suspension kit Register 2 years143. List of additional records to be maintained by Adjutant Inspector, Headquarters-

Accomodation -

1. Line hut Register P.B. 243 (Appendix I)2. Waiting list (Appendix No. II)144. List of records to be maintained by Sub-Inspector armourer - (a) I.A.F. (EME) E-05

will be used or monthly inspection by Armourers.

(b) I.A.F.O. 1410 Weapon history sheets will be maintained for all weapons and entries willbe made by the armourers themselves during their inspection repairs or replacement lubrication,etc., to the Arms.

(c) I.A.F.O. 1445 will be maintained to keep the records of action taken on various ordersand regulations.

(d) A record of even use of machine gun barrels.

(e) A record of relevant orders/instructions will be maintained and a copy kept in the ArmourerShops for ready reference.

THE TAMIL NADU SPECIAL POLICE MANUAL128

(f) List of articles in Armourers Shops should be prepared and displayed in the shop.

(g) E.M.E. Rs. (1) sets should be complete and properly filed. Deficiencies if any will bedemanded.

145. Records to be maintained for all non-official funds- Welfare.- 1. Auction-cum-bidder Register of dailies and weeklies.

2. Check Register of receipt of dailies and weeklies.3. Stock Register of welfare articles.4. Welfare Account Cash Book.

Polish Account.-

1. Audit report file.2. Cash bill book.3. Credit bill book.4. Welfare Account Cash Book.5. Daily sales Register.6. E.V. file.7. R.V. file8. Polish cash account book.9. Polish receipt and sales stock book.10. Stock Register of Polish Account Properties.

Cinema Fund -

1. Cash book.2. Check Memo file.3. History Sheet of Projector4. Stock book of Cinema Fund Property5. Subscription Register.

Police Officer Club -

1. Club rules.2. Cash book.3. Cash Receipt Book.4. Membership Register.5. Register of Club Property6. Subscription Register146. Reports and Returns.-The following is a list of reports and returns to be submitted by

Company/Group Commanders.

Reports and Returns

Serial number Name of return To whom Formand due date due

1. 10th April Permanent Advance Acknowledgement Commandant T.A. 16

2. 18th Jan. Certificate of having written up C.R. Commandant ManuscriptSheets and confidential sheets for the through D.S.P.

year.Quarterly.

3. 5th Jan. Return of Government properties Commandant Printed5th April, 5th Julyin-charge of company and Assistant Forms

5th October Commandants.

4. 5th Feb. Certificate of verification of Government Do Manuscript

5th May and Stationery articles.5th August5th Nov.

THE TAMIL NADU SPECIAL POLICE MANUAL 129

Serial number Name of return To whom Formand due date due

Monthly.5. 5th Statement after examining Fire Do Do

Extinguishers.6. 1st Balance sheets of all Company Through D.S.P. Do

and Group Accounts.7. 1st Certificate on the Maintenance of Do Do

small Arms in the Company.8. 1st Certificate on the maintenance of tents. Do Do9. 1st Cycle Return. Do Do10. 1st Mess return Do Do11. 1st Strength statement Do Do12. 1st Health Statement Do Do13. 1st Company Commanders Monthly Do Printed

Return. Forms.14. 1st Tent Return Do Manuscript15. 1st Indent for Service stamps. Do Do16. 5th Welfare Report. Do Do17. 5th Statement of occupation of Government Do Do18. 5th Statement of Railway warrants used. Do Do19. 5th Statement of Bus Warrants used. Do Do20. 5th T.A. bill of Junior Officers of the Through D.S.P. Manuscript21. 5th T.A. Bill of other Ranks of other Ranks Do Do

Company or Groups.22. 5th T.A. Bill of follower Do Do23. 5th Statement of Family Railway Warrants Do Do

issued.24. 10th Indents on Stores L.A.R.S. Do Do25. 10th Pay Bills of Company (Old and new) Do Do26. 15th Statement of Undisbursed Pay Do Do27. 20th Monthly Contingent bills (Old new.) Do Do

Monday Weekly

Extract of minor punishments awarded Commandant Doduring the week. through D.S.P.

DailyGeneral Diary of Companies and D.S.P. G.D. Formand Groups.

Orderly Officers’ report D.S.P. Printed Form

OccasionalOn completion of Quarterly Inspection of Arms QM ManuscriptInspection of Arms. by Unit armourers.

When occurring Handing over and taking over QM Dolist of Government Properties, etc.

147. Regimental Centre-General - (i) The Regimental Centre at Avadi will function as thecommon Training Institution for all the Armed Police Battalions in the State.

(ii) The object is to impart a common pattern of training to all ranks, including GazettedOfficers in all branches of the Armed Police.

(iii) The Centre will conduct Refresher and Advanced Cadre Courses in Drill, Weapons,Field Craft and Tactis and Physical Training with a view to maintain the Armed Police Bn. at ahigh standard of efficiency and as far as practicable it should be run on lines similar to theServices Training Centres.

THE TAMIL NADU SPECIAL POLICE MANUAL130

(iv) The instructional staff should be specially selected men from all the Armed PoliceBattalions. Only men with unquestionable character and conduct, outstanding instructionalability and good at man-management should be selected for the posts of Instructors in theRegimental Centre.

(v) Due emphasis should be placed in instilling a high sense of discipline, loyalty and aspirit of self-sacrifice into the trainees. They should be proud of their uniform and the Force towhich they belong. In addition to turning out good policemen, the Centre should endeavour tospot out near talent in all fields of Sports and also cultural activities.

(vi) The Deputy Commandant in-charge, Regimental Centre should maintain close liaisonwith his counter-parts in the Army Training Centre in the State and devise ways and means ofimproving the all round efficiency and usefulness of the Regimental Centre.

A library with books on military Science, Drill, Field craft, Wadefare, etc., should bemaintained at the Centre.

The Motto of the Centre should be “DISCIPLINE, DUTY AND DEDICATION”.

148. Duties of Inspector in-charge of the training – (i) He is responsible for themaintenance of the parade ground, playground and training equipment.

(ii) He shall advise the Deputy Commandant on the most advantageous allocation of workamong the Sub-Inspector and Instructors.

(iii) He shall supervise the training and lecture classes and shall take prompt action indealing with absentees.

(iv) He shall arrange special classes for those who are backward on account of sickness,leave, or late in joining the training or by any other cause.

(v) He shall bring to the Deputy Commandant’s notice anything which may arise in mattersconnected with discipline and contentment of those under him.

(vi) He shall make arrangements for conducting periodical and final tests for recruits, cadetsand other trainees.

(vii) He shall supervise the running of the Regimental Centre mess for Recruits and Cadets.

(viii) He shall maintain the following cash accounts:-

(a) Pay and Travelling Allowance.(b)Mess Account.(c) Contingent Account.(d)Company Fund Account.(e) Private Advance Account.(f) Cadets Mess Account.(ix) He shall receive and disburse the pay of the Regimental Centre Executive Staff.

(x) He shall attend to any other duties allotted to him in the efficient administration of theRegimental Centre.

(xi) He shall inspect the kits of all the members under his charge once in three months andsee that the kits are maintained well.

(xii) He shall grant casual leave for all the other ranks under his charge. Applications forearned leave will be forwarded with his recommendation.

149. Duties of Inspector in-charge of Signal School -(i) He will be in-charge of the SignalTraining School, and will attend to the day to day work and also conduct the classes himselfevery day on all working days.

(ii) The Radio Supervisor and other staff for the School will work directly under him.

(iii) He will draw up a programme for conducting W/T training for fresh hand of all ArmedPolice Units allotting seats for each unit with the prior approval of the Commandant.

(iv) He will conduct refresher courses from time to time for W/T operators.(v) He will be in-charge of the Government properties of the School.(vi) He will maintain all accounts relating to the School staff and the trainees.

THE TAMIL NADU SPECIAL POLICE MANUAL 131

(vii) He will maintain a separate General Diary for the School.(viii) He will conduct periodical tests before the trainees appear for the final test in the Police

Radio office and report progress to the Deputy Commandant.(ix) He will be in-charge of the Central Stores where all Arms and Ammunition are stored

and distributed.(x) He is also responsible for the proper accounting and-up-keep of the stores. He shall

take the assistance of the Sub-Inspector allotted for the Central Stores.150. Duties of Sub-Inspector Armour in-charge of Central Stores - (i) He will assist the

officer-in-charge Signal School for the proper maintenance of accounts and to up keep of theweapons and ammunition.

(ii) He will personally attend to the receipt and issue of weapons, ammunition and otherstores of the Central Stores.

(iii) He will be held personally responsible for the correctness of stock and will maintain theStock Register.

151. Sub-Inspector of the Garrison Platoons - (i) They will be responsible for the trainingand discipline of the men.

(ii) They shall report to the Inspector in-charge of training any cases of indiscipline amongtheir men.

(iii) They shall see that whenever their men are put on guard duty a good and smartlyturned out guard is mounted.

(iv) They will inspect the kit of all the men under their charge once a month and record thesame in the Kit Deficiency Register.

(v) They will see that duties to the men under their charge are allotted evenly. They areresponsible for correct maintenance of the Duty Posters of their Platoon.

152. Duties of Sub-Inspector Motor Transport Group - (i) He will be in-charge of all thevehicles under the charge of the Regimental Centre.

(ii) He will be in-charge of all the drivers of the Regimental Centre and will supervise theirday to day duties.

(iii) He will be responsible for the maintenance of all the vehicles and attend to the repairs ifany, promptly, under proper authority.

(iv) He will keep track of payment of bills for repairs and Motor Transport Stores.(v) He will be responsible for the proper maintenance of records for the vehicles under his

charge.(vi) He will once a month inspect at the vehicles allotted to the Regimental Centre and

submit a report to the Deputy Commandant through Inspector in-charge of training.(vii) He will check the Daily Diaries of the vehicles and put them up for the perusal of

Deputy Commandant once a week.(viii) He will see that all the vehicles in his charge are inspected once in a Quarter by the

Motor Vehicles Inspector and put up the remarks for the Deputy Commandant’s perusal.(ix) He will also see that the repairs indicated by the Motor Vehicles Inspector are carried

out with proper sanction then and there and compliance reported.

153. Sub-Inspector in-charge of Training - (i) They are responsible for proper training ofsquads allotted for their supervision.

(ii) They are responsible for the discipline of the recruits and cadets under their charge.

(iii) They will assist the Inspector in the preparation of the training programme and reportto the Inspector periodically on the standard of training, discipline and conduct of the individualsunder their care.

(iv) They will inspect the kits of all the trainees under them once a month and record thesame on the Kits Deficiency Register.

(v) They will attend Roll Calls and Mess daily and report on any lapses.

THE TAMIL NADU SPECIAL POLICE MANUAL132

CHAPTER XIISANITATION, HYGIENE AND HEALTH

154. General – 1. The aim of this order is to achieve and maintain a high level of “PersonalHealth” of the men and to prevent or minimise morbidity due to preventable diseases.

That “Health is a battle winning factor” is a well established truth. Troops that are orientedin the modern concept of positive health and who by observance and maintenance of a highstandard of hygiene and sanitation are immune to preventable diseases, can enlist disease asan additional weapon on their side and deliberately choose unhealthy areas to fight the enemy.

2. While the Unit Commander is responsible for the health of his Unit personnel, it isalways necessary for him to depend upon his Medical Officer for sound service and guidance.

3. A Medical Officer is the adviser to the Commandant on all matters pertaining to sanitationand health. He will make recommendations varbally or in writing to the Commandant who willtake prompt action to implement them.

4. Commandants will ensure that Orderly Officers are familiar with the orders and thatthey carry out inspections to ensure that the orders are being complied with.

5. A sanitary orderly is authorised for each company and it is his responsibility to maintainthe sanitation of the Unit lines. His duty is to see that the latrines and lavatories are kept in aclean and sanitary condition.

6. He will ensure the removal of filth and vegetation from the vicinity of barracks andlatrines.

7. He will ensure that drains are cleaned regulary to avoid stagnation of water. In theseabove duties he will exercise strict supervision over the work of the Sweepers.

8. Hygiene is the Science of maintaining and promoting good health and prevention ofdiseases. Sanitation means the practical application of the laws and principles of Hygiene tovarious conditions of life under which men live and work.

155. Anti Fly measure .- (a) Prevention -(i) Unit areas and surroundings will always bekept scrupulously clean and fly breeding areas eradicated.

(ii) All swills or refuse bins will have proper fitting fly-proof lids.

(iii) Latrines must be fly-proofed, if necessary by improvisation.

(iv) Rubbish will be deposited in rubbish bins.

(v) Animals litter will be disposed off properly by tight packing or burning.

(vi) Drains will be attended to daily. Stagnation will not be permitted.

(vii) Likely breeding areas will be treated weekly with D.D.T., if eradication is impracticable.

(b) Destructions -(i) The D.D.T. is not so effective against adult flies due to development ofresistance. Moreover, it has a delayed killing effect. Pyrethrum spray should be used as aspecial case that there is no good drain spray for instantaneous kill.

(ii) Swatting, organised on Unit basis, Prescribing 5-10 kills per man per day will rout outthe fly.

(c) Protection -(i) Fly-proof cup boards should be provided for good storage.

(ii) Squares with gauge, weighted with beads, afford protection for food in jugs or bowls.

(iii) Chicks or camouflaged nets hung loosely and smeared or swabbed with D.D.T. solutionprove quite effective.

156. Hygiene-I-General – It is the duty of every rank to keep himself fit at all times. He cando so only when he is healthy. Cleanliness in body, food and clothing and society are principalsubjects to which every one must pay particular attention. Bad food and edibles from bazarsand hawkers should be avoided. Craving for women is a subject which is a delicate one.Anyone suffering from V.D. will report himself, for treatment to the Medical Officer at once.

157. Hygiene-Personal Hygiene - (i) Personal clothing of all individual must be washedregularly. Particular attention will be paid to the cleanliness of under clothing.

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(ii) All ranks must bathe regularly.

(iii) No inter-change, lending, or borrowing of clothing will be permitted.

(iv) Finger nails will always be kept clean and short.

(v) All ranks must wash their hands after going to latrines and urinals and before and afterevery meal.

(vi) Socks must always be kept in good state of repairs. A clean dry pair must always beavailable as reserve. Socks should be washed each day.

(vii) Feet will be inspected once a week and after long marches.

(viii) Personnel infested with lice or suffering from skin disease will be segregated and sentfor treatment.

(ix) Periodical physical inspection of all other ranks will be conducted by the Medical Officer.Personnel proceeding on or returning from leave or duty will be similarly inspected.

158. Inoculation and vaccination -(a) Vaccination against small-pox. All ranks includingOfficers will be re-vaccinated every two years.

(b) T.A.B. Inaculation.

(i) First inaculation is carried out with two dose of T.A.B. vaccination, 0.5 c.c and 1 c.c respectivelyat an interval of ten days. Yearly inaculation thereafter with single injunction of 0.5 c.c

(ii) All ranks including Officers will be re-inaculated every year.

(c) Inaculation against Tetanus.

All personnel will be immunised against Tetanus in accordance with the following scheme:

(i) Dosage: Active immunisation consists of 3 injection of tetanus toxoid in the order shownbelow:-

First injection-1.0 ml.

Second-1.0 ml. to be given after 6 and 12 weeks of the first injection.

Third injection-1.0 ml. to be given after 6 to 12 months after the second injection.

NOTE - The Immunity conferred by inaculation of the three infections last for a period offive years.

(ii) Reinforcement of immunity - (a) After wound or injury, a reinforcement does of 1.0 ml.will be given to fully immunised personal.

(iii) Reactions - Reactions to tetanus toxoid are rare and usually mild, Personal with historyof asthma or a fever may be more liable to an allergic reaction than others. Such cases shouldbe given a reduced dose of 0.1 ml. followed some hours later or on the next day by the normaldose of 1.0 ml. if no symptoms have occurred with the first reduced dose.

159. Preventable diseases - A. Infective hepatitis - (i) It is a virus infection. The causativeorganism is found in faleces and urine of patients. The mode of transmission of the disease isthrough contaminated food and drinks. The fly acting as a mechanical carrier.

(ii) In order to reduce the incidence to the absolute minimum the following measures will bestrictly enforced:-

(a) Maintenance of high standard of sanitation in the Unit lines and proper disposal ofwaste products.

(b) Protection of food from flies at all times by instituting vigorous anti-fly measures in andaround Unit lines.

(c) Boiling of milk before consumption and obtaining butter and cream from authorised andreliable source only.

(d) Boiling drinking water before use.

(e) Vegetables and fruits, when eaten unpeeled should be dipped in a strong solution ofbleaching powder (one tea spoonful per 5 litres) before consumption.

(f) Forbidding use of mineral waters and preparation of ice unless obtained from authorisedsources.

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(g) Prohibiting purchase of food from outside sources and discouraging hawkers and vendorsfrom entering Unit lines.

(h) Maintenance of high standard of sanitation in Unit canteens especially washing andsteaming of cups, saucers and tumblers.

(i) Forbidding bathing in canals, rivers and community swimming pools.

(j) Placing hotels and restaurants “OUT-OF-BOUNDS” if standard of sanitation is notsatisfactory.

(k) Reporting immediately to the Medical Officer cases with fever of sudden on set withnausea, abdominal discomfort and sometimes yellow discoloudation of the eyes.

(l) Keeping immediately all cases diagonised as infections Hepatitis, under medicalsurveillance for four weeks.

B. Intestinal disease - Intestinal diseases like diarrhoea, dysentery, typhoid, infectivehepatitis and hook-worn infection or infestations are fairly common amongst the local inhabitants.Safe water, whole-some food, physical exercise, TAB inoculation and high standard ofenvironmental sanitation will go a long way to minimise the morbidity on this account.

C. Malaria - 1. Malaria is preventable. A high rate of Malaria in all Unit is an indication ofthe failure on the part of Unit Commanders to enforce Malaria Discipline. Commandants areresponsible for all anti-Malaria measures and Malaria Discipline in the Unit and for training ofall ranks in this.

2. The following preventive measures will be enforced:-

(i) Personal protection - Mosquito nets will be used by all ranks when sleeping at night.The nets will be tucked in by sun set. All ranks will be in full sleeves shirts in the evenings aftersun set.

All ranks will posses the nets in good state at all times whether on duty, leave or sick inhospital.

(ii) Suppressive treatment - (a) Drugs to be used in Paludrine or Camoguin which issupplied in the form of 300 mg. Tablets.

(b) Dosage. Two Tablets of Paludrine or Camoquin will be given per week to each man: onetablet on MONDAYS and the second tablet on THURSDAYS.

(c) Personal proceeding on temporary duty or leave will continue to take the suppressivetreatment, but they will take one tablet of Paludrine or Camoquine per week on every MONDAY.

(d) Personal will be made to take the Tablet in a parade under proper supervision.

(e) Company Commanders will maintain a Register of personnel issued with Paludrine Tabletsshowing quantity issued or administered for Malaria Suppressive treatment. The lay out of theRegister is given in Appendix XXIX.

(iii) Anti-Mosquito measures - Five per cent D.D.T. in kerosene oil will be sprayed once intwo months on the inside wall of every building including empty one, tents and mud plasteredhuts, bashes and stables.

D. Minor Respiratory diseases - (i) With the 1st of rainy weather incidence of minorrespiratory diseases like Common Cold, Pharyngitis and Bronchitis show great increase in someof the Units. Immediate steps, as indicated below, will be taken by all concerned to preventspread of these diseases.

(ii) These diseases are spread through the air (droplet infection) when persons sufferingiron any of these disease cough, shout or talk loudly, the germs are sprayed into the air in tinydrops of the nasal secretion or saliva and healthy individual inhaling the contaminated aircontract the disease.

(iii) Prevention of this disease consists of – (a) Ensuring proper ventilation.-All doors, windowsand ventilators of barracks or living accommodation will be kept open through out the day andnight to ensure free circulation of fresh air.

(b) Avoiding crowding - Crowding in barracks will be prevented. A minimum distance of sixfeet from the centre on one bed to another should be ensures; if not practicable “head-to-foot”

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arrangement of beds will be resorted to. Crowded public resorts like cinemas, public conveyancesand restaurants will be avoided during the period when there is an increase in the incidence ofrespiratory diseases.

(c) Avoiding close contact with persons suffering from the diseases.-All personnel sufferingfrom any of the respiratory diseases will be segregated and treated in a separate barrack andnot allowed to mix freely with others. Immediate contacts of such cases will be kept underobservation and given daily anti-septic mouthwashes and gargles.

(d) Avoiding exposure to chills - Continuous exposure to rain, sudden exposure of bodyafter exercise or bath in cold breeze and use of wet garments, lowers the resistance and thereforeshould be avoided.

(e) Preventing dissemination of infection - When coughing, spitting or sneezing in proximityof men move away. The mouth and nose will be covered with handkerchief and spitting is to bediscouraged.

E. General diseases of the skin-(a) General -The skin, the outer most covering of thebody comes in contact with various outside agencies and is subject to variety of diseases. Evenwhen trivial such diseases are apt to the disabling. The majority of the skin diseases prevalentin Service personnel are preventable and their prevention lies in the observance of simple butimportant rules of personal hygiene.

The common skin diseases met with among service personal are:-

(i) Scabies or the itch.(ii) Ring worn infection of the feet or other parts of the body.(iii) Furuncle (Boils).(iv) Prickly heat.(v) Septic condition of skin arising from cuts, abrasions and injuries to the skin.(vi) Skin conditions caused by indigestions of some articles of food or drink which do not

agree with certain individuals.(b) Prevention.-The preventive measures against common skin disease are:-

(i) Personal cleanliness.(ii) Cleanliness of clothing and apparel.(iii) Environmental sanitation.(iv) Protection of skin against injurious external agencies.(v) Avoidance of items of food and drink which cause alergic reactions in sensitive

individual.(c) The above prophylactic measures are given in detail in the succeeding paragraph.

Cleanliness of the body-Bath -A daily bath in clean water is essential for bodilycleanliness. A good soap is helpful but excessive use of soap should be avoided as it tends tomake the skin too dry. A warm water bath helps removal of dirt from the skin pores andthorough cleaning of the skin which should be done at least twice a week. Thorough andcareful drying of the skin after bath and dusting with talc powder, particularly between the foldsand toes often prevents fungus (ring worm) infection. Towels used should be clean.

(ii) Care of the Scalp -Scalp and hair should be washed with soap at least twice a week, if notmore frequently. Own comb and hair brush only should be used.

(iii) Care of the hands and feet - Hands should be properly washed especially before andafter meals. Nails should be trimmed or kept short to avoid accumulation of dirt and germsunder them and to prevent scratch of the skin. After a long march or fatigues, use of warm footbath should be encouraged as it is not only hygienic but also soothing to the feet.

(iv) Barber’s implements - Combs, razors and clippers will be washed thoroughly with 2.5per cent dettol or Iysol and then with clean water to remove all traces of the disinfectant beforeand after their use. Shaving brushes will be sterilized by boiling in the water for five minutes.

(v) Exercise - Regular exercise or massage improves the blood circulation and keeps theskin healthy.

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(vi) Cleanliness of the clothing and apparel - (a) Under clothing.-Underclothing should beclean and of light absorbent material. Trey should be washed frequently, daily in summer andat least twice a week, if not more often in winter. Use of wet underclothing should be avoided.During winter cotton underclothing should be avoided. During winter cotton underclothingworn next to the skin prevents irritation by woollen garments.

(b) Socks - Socks should be of the correct size and washed daily after use. Wet socksshould not be worn.

(c) Boots an Shoes - Should be well-fitted (neither tight nor loose) and well dubbined to keepthem supple.

(d) Head dress -Should not be interchanged. Interchange of common articles of dress suchas sports dress should be avoided, or these should be washed and ironed immediately after use.

Articles of dress worn by patients suffering from skin disease will be disinfected by boilingor by soaking in 2.5 per cent cresol solution before being sent to the Dhobi for washing.

(vii) Cleanliness of surroundings - As dust and dirt on the skin cause irritation andscratching leading to sepsis or wounds, the surroundings should be kept clean. Common bathrooms and floors should be scrubbed daily with lime or disinfectant.

(viii) Protection of the skin against injuries external agencies.

Exposure to strong sun or wind causes local burns and chaffing or blistering of the skinparticularly in sensitive individual and should be avoided cracking of the lips and dryness of theskin due to climatic condition can be prevented by the application of diluted glycerine. Minorcuts and abrasions of the skin should be treated immediately to prevent sepsis. Bites andstinge of certain insects cause skin lesion which may lead to sepsis or abscess formation andshould be avoided. Close contact with persons suffering from skin disease or their articles ofdress should be avoided and such patients isolated till they are free from infection.

(ix) Food and drink - Certain articles of food like fish (Prawn) mushrooms give rise to skindisease to certain individual. As soon as this is noticed, use of such things should be stoppedand medical advice sought.

(F) Prevention of Venereal disease - (i) Venereal disease is one of the causes of loss of manpower in the Armed Forces. High incidence in a Unit shows lack of interest by officers in theirmen and poor discipline.

(ii) Venereal disease is in all cases caused by intercourse with an infected woman and isoften contracted when proceeding on leave or temporary duty. A talk explaining the danger ofcontracting the disease and its consequences should be given to the men frequently.

(iii) Propaganda films should be arranged to be shown as frequently as possible.

(iv) All ranks must be kept occupied in healthy pursuits during their leisure hours, e.g.,out-door and in-door games, instructional or recreational facilities, music and club life.

(v) It must be explained to all ranks that contracting venereal disease is not punishable butits concealment is.

(vi) It must be ensured that “OUT-OF-BOUNDS” regulations are not violated. Any persondoing so should be strictly dealt with.

(vii) Venereal disease inspection should be done once in a quarter.

160. Sanitation of Barber shops -(i) Regular inspection of Barber shops will be carriedout in order to ensure hygienic and cleanliness by the Medical Officer of the Unit. A nominal rollof personnel with their dates of last medical examination will be maintained. Monthly medicalinspection of Barbers will be carried out.

(ii) The shop will always be kept clean. No bedding, clothing, etc., will be kept therein.

(iii) Barbers will be cleanly dressed and while working will wear clean white overalls oraprons.

(iv) Barbers will wash their hands frequently. For this purpose suitable arrangements willbe available in the Barber shop.

(v) Clean sheets and towels should always be available.

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(vi) A tin or bucket for used cotton wool and cut hair will be provided.

(vii) barbers will be instructed that they will not shave or cut the hair of any men sufferingfrom skin disease or vermin. Such cases will be referred to the Medical Officer for advice.Barbers should be instructed to use strips of clean paper for removing the soap and shavingsand will not use palms and forearms for that purpose.

(viii) All cuts will be swabbed by the Barber with tincture iodine which can be obtained fromthe Medical Inspection Room.

(ix) To ensure cleanliness and sterilisation and to prevent rusting or blunting, razors, hairclippers and combs will be washed with 2.5 per cent dettol or lysol before and after use on eachperson. Shaving brushes will be sterilized by immersing in hot water for 5 minutes before andafter use.

161. Sanitation of barracks, tents, etc. - (i) The barracks and Tents should be keptclean and well swept.

(ii) The barracks should be well ventilated, doors, windows and ventilators will be keptopen. Tent flaps will be rolled up for 3 to 4 hours in day time during fair weather.

(iii) Men’s kit will be exposed to the sun and aired at least once a week.

(iv) Bins will be provided in each barrack for dry refuse, e.g., beedies, papers, matches, etc.

162. Sanitation of bath rooms - (i) Bath houses will be cleaned daily.

(ii) Foot-boards, if in use, will be washed with cresol or lime and dried in the sun weekly. Itmust be borne in mind that foot-rot spreads due to infected bath boards and floors.

(iii) Waste water will not be allowed to stagnate in unit areas; it will be run into gardendrains or soakage pits.

(iv) Indiscriminate bathing in ponds or streams is prohibited.

(v) Scale of baths is 4 per cent of unit strength.

163. Sanitation of canteens -(i) No person will be employed in canteens unless he hasbeen TAB inoculated, vaccinated against small-pox and medically examined. A nominal roll ofpersonnel employed with dates of vaccination, TAB innoculation and last medical examinationwill be hung up in each canteen.

(ii) All personnel working in canteens must be examined by the Medical Officer once amonth.

(iii) Unit Commanders will inspect their Unit Canteen at least once a week and the MedicalOfficer at least once a fortnight.

(iv) Following rules will govern running of Canteen:-

(a) Crockery, glassware and cutlery will be washed first with soda or soap and hot waterrinsed in clean water and lastly steam-sterilized.

(b)Ample supply of clean dusters will be available always.

(c) Sweets and edibles will be stored in fly-proof almirahs.

(d)Milk will always be boiled before use. Milk and curd vessels will be fitted with fly proofcovers.

(e) Curd and butter milk will be prepared in containers which have been cleaned with soapin hot water and brushed.

(f) The Canteen cook-house will be fly-proofed.

(g) Arrangements for washing of utensils will be as per orders for cook-houses.

(h)Employees working in canteens and cook-houses will always be cleanly dressed.

(i) Canteens will always be kept scrupulously clean.

(j) All sweets will be prepared on premises or obtained from approved sources.

(k)Arrangements for washing of hands will be made.

(l) All fruits which are eaten raw will be soaked in bleach solution before sale (one tea spoonfull of bleaching powder per 5 litres of water).

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(m) Aerated water will be obtained only from factories approved by the Medical Officer.

164. Sanitation of cook-houses - 1. A copy of the orders given below, in the language inwhich the cooks understand, will be hung up in all unit messes and cook-houses. It will beensured that those orders are read out to the Mess Non-Commissioned offices and the cooksatleast once a week and are understood by them:-

(i) No person who has suffered from typhoid group of fevers or is suffering from activediarrhoea, dysentery, skin or venereal diseases will be employed in cook-houses or food handlingduties. Those suffering from sore throats, colds or chills will not the employed in the cook-houseuntil declared by the Medical Officer.

(ii) All cooks and food handlers will be examined by the Medical Officer prior to their beingemployed in the cook-house and regularly once a month thereafter.

(iii) Nominal roll of all men employed with the dates of TAB innoculation, vaccination andmonthly medical examinations will be hung up in all cook-house.

(iv) Cooks will wash their hands with soap and water before starting work in the cook-houseand after every visit to latrine or urinal. Running water, soap, nail brush and clean towel will beprovided for this purpose. If continuous tap water supply is not available a drum with tap willbe provided. They will keep their finger nails trimmed.

(v) Cooks will always be cleanly dressed. Cooks clothing as authorised will be used. Theywill always keep their heads covered with caps. No personal clothing or private property of menwill be allowed in the cook-house. All cooks will be issued with aprons which they should wearwhile serving food for the men.

(vi) Smoking in the cook-house will be forbidden.

(vii) It will be ensured that there is always a sufficient supply of clean dusters available forcleaning and drying cooking utensil and dishes. After the last meal, dusters will be washed withsoap and water and hung up to dry.

(viii) All pots and utensils will be cleaned off of grease with ash, washed and dried after eachmeal. Utensils used for men will be washed with soap, hot water and brush. All cookingutensils will be “Muttied” (plastered with a coating of clay or earth) outside. Massala containerswill be cleaned regularly. Tinning of vessels used for cooking and storage of food stuffs will bedone as and when necessary.

(ix) Cook-house table, chopping blocks and cutting boards will be thoroughly scrubbed,after the last meal with soap water and brush. Chopping blocks will be salted.

(x) Food scraps, vegetables peeling and refuse will be put in bins/tins provided for thepurpose. These bins will be kept covered at all times with proper fitting lids. As far as possibleall cook-house refuse should be burnt in the cook-house over. Almost all refuse can be disposalof in this way.

(xi) The cook-house and dining halls will be kept free from files. Files entering cook-houses/dining halls will be killed by swatters. Cook-houses not fly-proofed will be sprayed with asolution containing 0.5 per cent DDT and 0.03 per cent pyrethrum in kerosene oil, twice a week.

(xii) Cooked food will be kept covered with lids or clean wooden covers and stored in fly-proof food safes or meat safes or cupboards till issued. Dirty dusters or old mosquito nets willnot be used.

(xiii) Nothing will be kept in the kitchen which is not required for use.

(xiv) A preparation table to cut meet and vegetables will be provided in each cook-house.This table will not be painted but may be covered with zine sheeting or marble or decolum or itsequivalent.

(xv) All water from the cook-house will, wherever possible, pass through improvised strawor sand grease trap. Used up straw and sand will be regularly replaced by fresh stock.

(xvi) Suitable containers will be provided to draw or store rations. Meat will be transportedin wooden box lined with rust proof galvanised sheet or glass and the lid will have fly and rustproof wire netting. The meat box should be thoroughly washed and cleaned daily.

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(xvii) An improvised platform with running water will be provided near each cook-house forwashing utensils. Containers for “clean ash” and “used ash” will be provided near these platforms.

(xviii) Swill bins with proper fitting lids will be provided, both for sweepings from the cook-houses and left, over from men’s plates. They will be kept covered to deny access to flies and willbe oiled regularly.

(xix) A grease trap for sullage water will be provided in the drain leading from the placewhere cooking utensils are cleaned and men wash their hands.

(xx) Utensils used for milk will be cleaned after each use with soap, hot water and brush.

(xxi) Where there are no drains, soakage pits with grease traps will be constructed.

165. Sanitation of dining halls - (i) Dining halls should be made to look as attractive aspossible.

(ii) If not fly-proofed, dining halls will be fly-proofed by improvisation. File gathering in willbe killed by “Swatting”.

(iii) Tables will not be painted. They will be daily scrubbed with soap, brush and water.“Decklike” appearance will be aimed at. Where no tables or benches are provided, mud walls toserve as such will be built.

(iv) To keep down dust, dining halls, will be plastered down with clay regularly if the floorsare not cemented.

(v) Supply of drinking water will be available in or near the dining tables.

(vi) Receptacles for bones and inedible will be provided on the dining tables.

(vii) During winter months an improvised “hot plate” will be constructed from which thefood will be served. A large tin or iron plate supported on walls 60 cm high under whichcharcoal sigrees are placed, can be constructed easily.

166. Sanitation of latrines - (i) WCS are generally provided for permanent barracks andordinary maintenance will suffice with phenyl and acid.

(ii) If commode or PAN type latrines are provided, two pans must always be used for eachseat; one to receive the urine and the other the faces. It is essential that care is taken to avoidfouling the ground by spillage.

(iii) Pans must be thoroughly cleaned and oiled daily. After 08.00 hours only a smallnumber of pans should be left in the latrine and the rest exposed to the sun.

(iv) Improvised fly proofing should be done to the extent possible. The bins for storage ofexcreta must always be kept covered with lids.

(v) A sweeper will be on duty to ensure that pans or commodes are emptied immediatelyafter use. Cresol may be used as a deodorant.

(vi) Latrines will be sprayed with DDT or Pyrethrum twice weekly.

(vii) Water should be made available near the latrine to facilitate washing of pans and floorsof latrines.

(viii) Pans/commodes and receptacles should be daily smeared with oil.

(ix) Drains from latrines should lead to soakage pits.

(x) Phenyl must be freely used daily in cleaning the latrines.

(xi) In field-areas field flush type latrines will be constructed.

(xii) For seats of field-flush type latrines tins will be used in similar lines as that of ceramicsanitary wares.

(xiii) The pits will be about 8 feet deep. For about 3 feet the pit will be filled with soft sand,charcoal and small pebbles alternatively with thickness of 6 inches layer each.

(xiv) Field latrines will not be constructed in water logging places.

(xv) Sufficient ventilation must be provided for air and sunlight.

(xvi) Open latrines (trench type) should not be constructed and used.

(xvii) Men should not for this purpose avail open air facilities.

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(xviii) The scale of latrine is 10 persons for seat.

(xix) Field flush latrines will be changed at least once in four months, if necessary even earlier.

(xx) While changing the venue of latrine site the old one should be completely filled and noseat should be left unfilled. In other words there should not be any man holes left behind in theplace of latrines.

167. Sanitation of Laundry - (i) Dhobies and other personnel engaged in washing orironing clothes will be medically examined once a month to ensure that they are not sufferingfrom any skin diseases.

(ii) Only clean water obtained from a source approved by the Medical Officer will be used forwashing of clothes.

(iii) Clothing or linen of persons suffering from infections or contagious diseases or of theircontacts will be first disinfected and then only given to dhobi for washing.

(iv) For drying, clothes will be hung on clothing lines of rope and will not be spread on theground or fence.

(v) It will be ensured that the laundry is free from rats, insects, charcoal, dust and smoke.Wash water will be let out in the soap pits or streams. Charcoal, starch, soap, soiled andwashed clothes will be stored in proper containers. Dhoby’s workroom and laundry will alwaysbe kept neat and tidy. Special care will be taken while ironing clothing items.

168. Sanitation of unit areas -(i) Unit areas will always be kept clean.

(ii) Stray animals and dogs will not be permitted in unit lines.

(iii) Drains will be cleaned regularly and not allowed to stagnate. Pools will not be permittedto form in unit areas.

(iv) Spitting is strictly forbidden.

(v) No unauthorised vendor will be permitted to sell any edibles in unit lines.

(vi) All civilian shops selling edibles near unit lines will be “out of bounds” unless approvedby the Medical Officer.

(vii) All dry refuse will be kept in the bins provided for the purpose pending disposal byburning or burial twice a day. Refuse will not be thrown about indiscriminately. The bins willhave well fitted lids and will be mounted on an improvised platform. Disposal by burning is amuch better method as it keeps away rats and flies.

(viii) No civilian will be employed in the unit in any category unless he has been declared fitand inoculated and vaccinated by the Medical Officer.

169. Scorpion bite. I. (a) Scorpions are venomous pests, possessing a highly flexible tailarmed with a sting in a sharp spine. They are nocturnal in habits, spending the day concealedunder stones and in crevices and venturing out after sun-set in search of food. They are harmlessunless molested.

(b) Scorpion stings are as a rule, no more dangerous than lice or wasp stings. The scorpionsting is more painful. If sufficient poison has been injected, the sting may cause distressingsymptoms which however, soon pass off.

II. First Aid treatment of scorpion sting. If the sting is one the extremities, apply a ligatureabove the sting and apply suction over the bite. On other parts of the body apply only suction.Pain can be relieved by the application of a strong solution of ammonia or a local injection ofnovocaine.

170. Snake Bites - (i) There are about 300 species of land snakes of which 40 are poisonous.The common most poisnous snakes are the cobra. (Dalvia) Russel’s viper, (Phoorsa) Echidna,the green pit viper and krait. The first three cause most of the deaths, the kraits, although mostpoisonous, rarely bite men.

(ii) Snake bites cases usually occur during summer and rainy season. Commanding Officerwill ensure that all ranks are fully conversant with instructions given below regarding theprevention and First Air treatment of snake bite.

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(iii) Prevention.-(a) More than half of all snake bites are below the knee. Therefore, allpersonnel working in thick under growth and while walking about dark nights will wear boots.

(b) Torches will be used when walking about at night.

(c) All ranks must be instructed not to put their bare hands into hallow logs or animalburrows as snakes may be lurking in them.

(d) All ranks will examine their boots before putting them on and will examine their bedsbefore retiring. A well tucked in mosquito net in addition to providing protection againstMosquitoes and other insects, affords excellent protection against snakes.

(e) While living under canvas all tents will be surrounded by a trench 45 cm vide and 45cm, deep with vertical sides. No bridges will be built across them, as they defeat the object forwhich the trenches are meant.

(iv) Action in case of snake bites.-(a) A case of snake bite is an emergency of the first order.First Aid must be given immediately at the place of occurrence. Immediate first aid followed byspecific treatment by the Medical Officer will save many lives. The snake should be killed ifpossible, so that it may be later identified as a poisonous or non-poisonous snake. All cases ofsnake bites must be treated as bites from a poisonous snake until proved otherwise.

(b) First Aid - The bitten person must never run as this increases the rate of the absorptionof the venom into the body. He should call for help or proceed slowly to where assistance can beobtained after applying First Aid. The immediate treatment varies with the part bitten.

(c) Bite on limb -Tourniquet-Apply a tourniquet at once proximal to the bite. Any availablematerial that can serve as a tourniquet can be applied e.g. piece of thick string, pull throughcord, a turban or belt. It should be knotted round the limb above the knee or elbow, andtightened with a stick to stop circulation. The usual precaution of loosening tourniquet everytwenty minutes or so to allow the limb to the flushed with blood will be taken. If help is notavailable, the bitten individual will apply tourniquet himself. If the bitten part is finger or toe, asecond tourniquet may be applied on the bitten finger or toe proximal to the bite.

(d) Local Washing – Wash the skin over the bite with water or any lotion available to removevenom that may be on the skin. This washing is an important step, particularly before cuttingoff the skin is undertaken.

(e) Incision of skin – Incise the skin on the fang marks, each incision being 1 cm to 2 cm.long and ½ cm. deep. There should be several incisions in the axis of limb. If the tourniquet hasbeen applied tight enough, the cut will not bleed. After a period of free flow of blood, tighten thetourniquent again to stop the bleeding.

(f) Suction of venom – The venom must be sucked out of the incised area. Suction by suctioncup rather than mouth is preferable. Suction cups such as breast pumps are easy to operateand cheap to buy. Squeezing of the wound after incision will be carried out if suction is notpossible and an appreciable amount of poison can be extracted by this method. If swellingdevelops above the fang marks, make criss-cross incision at the advancing edge and applysuction or extraction.

(g) Important points – (i) Reassure the patient that the majority of the snakes are harmlessand a large number of persons bitten do not receive a lethal dose of venom. If the bite has beenthrough thick cloths, the fangs may have simply grazed the skin and the venom may only be onthe surface.

(ii) Do not rub potasium permanganate into the wound as it may cause damage.

(iii) Do not give alcohol to the patient, as this will hasten the absorption of venom.

(iv) A First Aid Box containing the following items will be provided in all Quarter Guards foruse in emergency.

(a) Tourniquet or equivalent.(b)A packet or razor blades.(c) Stick 15 cm. length.171. Storage of rations – (i) Fresh purchases viz. vegetables, greens, fruits, etc., will be

THE TAMIL NADU SPECIAL POLICE MANUAL142

regularly inspected by the Company Commander personally for quality and quantity.

(ii) All fruits and vegetables to be consumed uncooked will be soaked in bleach solutionbefore issue to the men. Vegetables to be cooked should not be so treated. Bleaching powder willbe stored in well stopped bottles in cool shady places and used at the scale of 1 ten-spoonful to5 litres of water for this purpose.

(iii) All rations will be protected from dust and flies.

(iv) Fresh milk will be boiled before consumption.

(v) Ration will be stocked over racks raised from the floor.

(vi) Anti-rat measures will be enforced in all ration Stores. If possible the Stores should berat-proofed.

172. Storage of water and water supply – (i) Drinking water and water used for cookingwill be obtained from approved sources. Strict orders will be issued by all Commandants thatunchlorinated water from any sources, no matter how safe, will not be consumed.

(ii) Receptacles for storing water e.g., Brass vessels, drums etc., will be cleaned daily. Theywill always be kept covered.

(iii) Suitable dippers with handle will be provided for each container, to draw water. Theywill be fitted with hooks and kept immersed in the vessels.

(iv) Drinking water will be provided near the cook-houses, dining halls, barracks andworking places.

(v) Only Boiled and cooled water will be used.

173. Company Commander - Responsibility of - 1. Company Commanders areresponsible that all ranks are sent for re inoculation and revaccination before the date on whichthey fall due.

2. They will maintain one combined Register vide Appendix XXVII in which dates of T.A.B.inoculation, vaccination are Tetanus Toxoid and dates of next due will be recorded in separatecolumns. Three or four lines will be allotted to each individual.

3. The date of vaccination will be recorded in the Register only when the results are finallyassessed as either “successful” or Insusceptible”.

4. The Register will include the names of every Officer N.C.O. men and followers of theCompany.

5. Company Commanders will ensure that the Register is checked during the first week ofevery month and that all individual due during the month are sent to the Medical Officer forinoculation|vaccination|Tetanus Toxoid as the case may be.

6. All ranks of the Company will be examined by the Medical Officer annually and aRegister showing the dates of examination will be maintained in the Register as shown inAppendix XXVIII. Personnel newly joining the Company, returning from leave, on temporaryduty and after discharge from Hospital will be sent to the Unit Medical Officer for medicalinspection on their arrival in the Company.

7. (a) Medical Officer will carry out “Sanitary Rounds at least once a month”. A week afterthe inspection he will satisfy himself that the recommendations made by him have been carriedout. His report should be sent by the Company Commanders to the Commandant through theAssistant Commandant.

8. V.D. Register - Company Commanders are responsible for maintaining the V.D. Registerfor treatment and surveillance of veneral disease. Medical Officer is responsible for scrutiny ofall entries in the Register twice a month to ensure follow up of all cases of surveillance andpost-hospital treatment. Details of entries to be made in the Register are not below. The registerwill be marked confidential and treated as such :-

(i) General Number.

(ii) Rank.

(iii) Name in BLOCK LETTERS.

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(iv) Diagnosis.

(v) Date of admission and discharge from hospital.

(vi) Date of rejoining the Company.

(vii) Dates on which to report Medical Officer.

(viii) Date struck off from V.D. Register.

(ix) Remarks.

9. Paludrine Register - Company Commanders will maintain a Register (vide AppendixXXIX) of personnel administered Paludrine Tablets showing quantity for Malaria SuppressiveTreatment.

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CHAPTER XIIISECURITY

174. Security of documents - Secret and confidential documents will be handled byGazetted Officers|Officer Commanding Companies as given in Battalion Orders from time totime. These Officers will be held personally responsible for the safe custody of such documents.The loss of a confidential|secret document will be viewed seriously and will be investigated,where necessary, by a Gazetted Officer under the orders of the Commandant. Office Managerand other Section Heads will be responsible for the security of information of the Office and willensure that all precautions are taken for the security of documents|information in the Office.Office staff who indulge in loose talk about disposition of Companies or layout of camps or anymatter concerning the functions of the Battalion will be reported to the Commandant. All personnelincluding civilian personnel and Office Assistants must realize that they should not indulge inany correspondence on information, they may come to know during the course of their officialduties. No documents, files should be taken out of office to private residences unless specificallypermitted by the Commandant or the Head of the Office.

2. Railway and bus warrant books, postage stamps and Office seals will be kept under lockand key.

3. The Battalion Office, Camp Offices of the Commandant| Deputy Commandants are outof bounds for all ranks.

4. Executive personnel should never be employed in Battalion Office in any capacity. Inexceptional cases the Commandant can permit temporary employment of Executive personnelin the Battalion Office. Such persons should be of good character and high integrity. They willbe kept under close watch. No Executive staff will function in the above lines for a period morethan three months at a stretch.

175. Security of Information - The role of the Special Police Units is to act as a third lineof defence in the maintenance of law and order and also to carry out other duties in times ofemergency. As such, it is very important that information regarding moves, strength anddispositions are always kept strictly secret and confidential. Leakages due to indiscreet talk,carelessness and breaches of standing security regulations will not only hazard and ruin theforce, but also undermine its morale, etc.

176. Security of materials - Arrangements for the protection of Stores, vehicles, etc., arethe responsibility of the Officers in whose charge they are committed whether temporarily orpermanently. Generally, speaking, such protection is afforded by Guards and Sentries. Rigidcontrol of access to the Stores and Offices and careful supervision of those employed are verynecessary. The Quarter Master|Stores Havildar or Motor Transport Officer and others shouldkeep their Stores and Offices locked properly-duplicate keys being kept in the Guard Room ina glass cupboard duly sealed and these Officers will examine the buildings and locks, beforetaking over from the Sentries next morning. If any windows, doors or locks are found open ortampered with, this will be reported to the Gazetted Officers present and the buildings will notbe opened except after a check and inspection by a Gazetted Officer.

2. Unauthorised persons will not be allowed to enter the stores under any circumstances.

177. Security of personnel - 1. The protection of Other Ranks against seditious orsubversive influence likely to undermine morale (e.g. propaganda, rumours, whispering, etc.) isvery essential.

2. A register of Followers and others living in the Lines|Camp will be maintained in theHeadquarters|Company Offices and only those who have been verified by the Local Police willbe allowed to live in the Lines.

3. Passes for such personnel will be issued by the Officer Commanding post. Such passesmust be produced when demanded by authorised officers.

4. No unauthorised civilian will be allowed to loiter about in the Lines and the Line Sentries

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will pay particular attention in this respect.

5. Newspapers and periodicals that are subscribed to must be such as do not indulge infomenting or creating disaffection or ill-will in the minds of the Constabulary and other rankstowards the Government to who the owe allegiance. Newspapers or reading materials which donot foster religious tolerance will not be supplied to the recreation rooms or Clubs.

6. Any approach by Civilians or private bodies for subscriptions, donations, etc., will atonce be brought to the notice of the Officer Commanding post.

178. Political meetings and communications with the Press - 1. All ranks are strictlyforbidden to take part in political meetings, demonstrates, etc., inside or outside the Lines or tocommunicate to the Press or Public or Political parties and other organization.

2. Personnel of Companies on detachment duty are forbidden at all times to write in privatecorrespondence about location of their Companies and other news matters pertaining to thedeployment or role of their Unit.

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CHAPTER XIVSIGNAL BRANCH

179. General - i. The Signal Group of the Battalion is meant to establish radiocommunication between the Battalion Headquarters and its detachments in various parts ofthe country as well as with other Services when so ordered.

ii. Every Special Police Unit of the State has its fixed Wireless Station called “Static Station”at Battalion Headquarters and “Transportable Stations” at the rate of one each for the activeCompanies|Platoons of the Unit. The Transportable Stations will move along with the activeCompanies whenever necessary and will establish communication with the BattalionHeadquarters of with the Tamil Nadu Police Radio Net Work as ordered from time to time.

iii. Every Radio Station - Static or Transportable, will be manned by one Naik, one LanceNaik and two Constables.

iv. A technical staff of one Supervisor and two Technicians will work under the SignalOfficer Sub-Inspector for all administrative purposes. They shall be under the technicalsupervision of the Police Radio Officer, Madras.

v. The Commandants of the Special Police Units will generally act, in consultation with thePolice Radio Officer, in all important matter relating to the Technical Staff under theiradministrative control as also in technical matters concerning their network.

vi. The Radio Staff attached to the Static Station at Battalion Headquarters will be underthe control of the Signal Officer. The staff attached to the Transportable Stations with activeCompanies outside the Battalion Headquarters will form part of the Company Staff for disciplineand administration and the Signal Officer will exercise control over them in technical mattersonly. Applications for leave should be forwarded to the Officer Commanding Company orPost|Detachment to the Signal Officer who will consider the case according to exigencies ofSerivce.

180. General Instructions on Communication - i. Routine communication will be heldfrom 06.00 hours to 21.00 hours daily and stations will come on the air every one hour.

ii. One all days except Sundays and other Government holidays communication will be fora minimum period of 45 minutes each time.

iii. On Sundays and other Government holidays Stations will close down on the orders ofthe control stations when all messages have been passed. To meet any emergency the Stationwill come on the air three times during holidays at 08.00 hours, 12.00 hours and 16.00 hoursor as ordered by the Control Station.

iv. Radio Operators on duty, will be present at least fifteen minutes before the time fixed inorder to ensure that the set is in working order and ready for communication.

v. A log book will be maintained at each Station in which all messages and signals will beentered (except cipher messages). The original copy of the entries will be handed over to thePost Commander daily for despatch to the Signal Officer.

vi. Copies of these orders will be exhibited in each W|T Station (Static as well asTransportable) for ready reference.

181. General Instructions on Message writing - i. Messages must be written legibly,preferably type written in the prescribed Radio Message Form for transmission and signed bythe originator with his designation affixing proper priority.

ii. Normally, only one copy of the message need be sent for transmission and it will beretained in the Radio Station.

iii. Address to - Insert designation of official or name of the Department along with thename of the Station. If approved, abbreviated address are available, these should invariably beused. Under no circumstances, will titles, prefix or suffix be given.

iv. Address for Information (I.N.F.O.) - If the message is also required to be sent to anyauthority other than the addressee for information only, the name or designation of the official

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concerned or the name of the Department together with name of the Station will be inserted inthis space (Approved abbreviated address, if available, should be used).

v. Address from - Insert name or designation of official or name of Department of the originatoralong with the name of the Station. (Approved abbreviation, if available should be used).

vi. Originator’s numbers - The originator will insert his reference number of thecorrespondence.

vii. Date - The date on which the message is originated is inserted in this space. The datewill be written in figures separated by oblique strokes; for example, the 29th of September 1970will be written as 29th September 1970.

viii. In reply to - The reference of the correspondence to which the message is in reply isinserted in this space. This eliminates the use of the common preamble in a letter e.g., “Reference”is invited to your No. or with reference to, etc.

ix. Dated - The date of reference shown above, viz. “In reply to” is inserted in this space. Itis written only in figures as in paragraph VII above.

x. Text - Owing to the large volume of traffic handled in the Radio Station and as longmessages cause delay and hold up communications, it is essential to observe brevity withintelligence. Before writing a message, careful consideration is to be given to the contents.Thereafter, the text is to be written as briefly as possible, i.e., in telegraphic language. The use ofwords like “Please, kindly, etc., must be eliminated.” Omission of these words in a Radio Messagewill not imply impoliteness. The following punctuation signs only can be used:-

a. Full stop written within a circle and dot in the Centre whether by hand or by typewriter.No full stop is required.

b. Comma written as , at the end of the text.c. Inverted comma written as “ ”d. Hyphen written as -e. Oblique or stoke or fruction bar written asf. Brackets written as ( )g. Decimal point written as .h. Apostrophe written as ‘Apart from the above signs, no punctuation signs or mathematical signs may be written

and care must be taken to ensure that their omission does no alter the sense of the message. Onno account will the text contain Tabular Statements which cannot be transmitted by radio.

xi. Priority - If it is desired that a message should be transmitted more expeditiously than anordinary message the categories of priorities available and their uses are given below:-

xii. Originator’s signature and designation - The originator must write his signature anddesignation in this space signifying that he has sanctioned the contents of the message includingpriority classification, and authorised its transmission by radio Messages not signed by anauthorised person will not be accepted for transmission by radio.

xiii. Time of origin - The time in four figures, at which the originator signs a message isinserted in this space. The twenty-four hour system will be followed. The two first figuresindicate the hours and the two next indicate the minutes. Thus, five minutes past six O’ clockin the morning is written 0605. The abbreviations will be used. In all cases “TOO” must beentered by the originator.

xiv. The remaining space in the message form is for the use the wireless staff only andnothing will be written terein by the originator.

182. Inspections of Radio Stations - i. Commandant - Commandants will inspect theRadio Branch once a year.

ii. Assistant Commandant - (a) Assistant Commandant, Headquarters will inspect theState Stations and all Transportable stations at Battalion Headquarters once in six months.

b) Other Assistant Commandants will inspect the Transportable Stations attached to theircompanies once in six months along with their Company Inspection.

iii. Signal Officer - The SO will inspect all Static and Transportable Stations once a quarter.

iv. Radio Supervisor - The Radio Supervisor will inspect the Stations once a quarter andoffer his remarks specifically on functioning of the sets, charging engines, etc. He will also takeis with the Radio Technicians to attend Service Calls from transportable Stations.

v. Radio Technicians - The Radio Technicians will attend Service Calls by turns and setright defects and carry out minor majors if any.

Note : For Major repairs, sets will be taken to the Battalion Headquarters to the RadioSupervisor will attend to the repairs with the assistance of Radio Technician.

183. Scale of expendable Stores - To maintain a Radio on working under normal conditionsexpendable stores and will be stocked as under.

1. Petrol 20 Litres

2. Mobil Oil 4 Litres

3. Distilled Water 3 Bottles

4. K. Oil 5 Litres

5. Solder 10 Grams

6. Fuse for soldering 10 Grams7. Flexible wire 10 Metres

8. Spirit 1/2 Bottle.

9. Emery paper 1 Sheet10. Insulation Tape 1 Coil

184. Security of messages - (i) a) As all radio tranmissions known by all, they encodethe message before despatching it to the Radio Station. No responsibility is accepted by theRadio Staff for are subject to interception by any person, possessing a.'Receiver, there is nosecurity attached to the transmission of a message by radio, originators must therefore,ensure that if he contents of a message are of a secret or confidential nature, which shouldnot be the encoding and decoding of a message.

b) i) All intelligence passing through the various Radio net works will be considered assecret and'will be protected under sections 123, 124 and 162 of Indian Evidence Act, 1874.

ii) Installations - The Radio Stations should, be treated, as vital and protected areas and thesecurity of such installations is the responsibility of the concerned Superintendents of Police inthe District / Commandants in Units and Commissioner of Police in the City of Madras.

iii) Radio Staff - As this is mostly a security service and considerable damage could becaused by unscrupulous operating staff employed in this Branch, an unobstrusive securitywatch should be maintained over them by the Officers concerned.

185. Sending of Messages - Instructions - a) All Radio Messages should, be sent aswritten in the prescribed Radio Message forms for transmission and signed by the originatorwith his designation affixing proper priority.

b) As far as possible it is safer to send messages in writing to Radio Stations then bytelephone in order to avoid phonetic errors which will lead to the mutilation of messages.

c) Oral instructions to an operator for transmitting messages to be framed by him shouldbe avoided,

d) All code or cipher messages should be necessarly sent as written to avoid phoneticerrors and consequent mutilation of messages,

e) As far as possible messages should be in telegraphic language, clear, concise andeasily understood.

f) Ordinarily a message should not exceed 30 words.g) Wherever telephone communication is available communication should be made by

telephone and use of Radio Stations should be avoided as far as possible.186. Source of Power- For economy all fixed Stations will be worked on local A.C. electric

supply. As an uninterrupted communication service will depend upon un-interrupted supply of

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power, the Signal Officer will be in touch with the local electric supply authorities and makearrangements to get advance information to Radio Stations about temporary shut downs orbreak downs of power supply.

187. Standing Odres for W/T Personnel on detachment Duty - (a) Aim. - The W/T staffwill always accompany the Companies leaving for detachment duty to establish RadioCommunication with Battalion Headquarters or elsewhere according to local conditions.

b) Strength. - The W/T staff will normally be one Naik, one Lance Naik and two Constables.

c) Equipment - The following is the scale of equipment to be maintained in every RadioStation:-

i. Transmitter and Receiver.

ii. Batteries.

iii. Charging Engine.

iv. Aerial Gear.v. Tools and Testing instruments i.e., Hydrometer, Voltameter, fitter tools set and spares.

vi. Spare parts for Transmitter, Receiver and engines as required.

vii. Soldering device.

viii. Time piece.d) Establishment of Stations - Stations should not be installed near the following if possible:

i. Electric line.

ii. Magazine.iii. Power house.iv. Telephone Exchange

v. Congested and large buildings.

vi. Bottom of hills.e) Accomodation - If possible a Station should be accommodated in a nice small room. Petrol

and charging device should be accommodated separated in another room. In case ofnon-availability of such accommodation the Station should be installed in tents.

f) Method of working - i) Immediately the Station is installed and radio communicationestablished, a report 'should be submitted to the detachment Commander, the Signal Officer andthe Commandant. The number of the nearest telephone should be intimated to the Control Station.

ii) The following charts should be kept at the Radio Station:-

a) Radio Grid and net work diagram.

b) Location.c) Operational schedules, frequency and call signs.

d) Radio Licence.iii) All wireless traffic, IN, OUT and THROUGH will be treated as secret documents and

should not be communicated by any un-authorised person.iv) All traffic should be transmitted, received and relayed as quickly as possible in accordance

with wireless procedure.

v) No unauthorised message will be passed by wireless.

g) Maintenance - Since the operators are not technically qualified they are prohibited fromhandling the sets, engines, etc., in case of any break down. They will send a service call to theSignal Officer immediately and get the Services of the Radio Supervisor or Radio Technician torectify the defects.

Any major loss to any instrument should be reported to the Signal Officer through the PostCommander immediately.

h) Post Commander - i) The Post Commander will sign all statements and accounts of theTransportable Stations.

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ii) He will, inspect the Station frequently and ensure its proper working.iii) No interchange and leave shall, be granted to the W/T Staff,

iv) He should depute a capable Constable to deliver the messages and to look after the W/T Station when the staff is absent.

i) Discipline -W/T staff while on detachment duty will be 'under the disciplinary control ofthe post Commander.

j) Dress - All W/T personnel will be in khaki uniform, with canvas shoes while working onthe sets. Their turn out must always be neat and, tidy.

188. Safe custody of stores - a) All records relating to stores will be maintained by theRadio Supervisor or in his absence by the Radio Technician under the close supervision of theSignal Officer.

b) All issues and receipts of stores will be made on regular vouchers duly signed by theSignal Officer. In no case will stores be issued or received without the orders of the SignalOfficers,

c) The Radio Supervisor or in his absence the Radio Technician will be responsible forkeeping the stores correctly and in, sound condition as prescribed by technical instructions.

d) The stores will be checked, by the Signal Officer every quarter and by the Assistant.Commandant, Head Quarters every half year.

189. Summer effects, etc., on Radio Signals - i) During summer, from the middle ofFebruary to the end of August, there will be adverse effects on radio signals due to inosphericdisturbance between 1100 and 1400 hours daily. This situation is beyond control and duringthis adverse period radio messages should as for as possible be avoided by all officers usingthese radio communication service.

ii) Whenever Radio fade-outs and magnetic storms affect signals, this service will fail tofunction for the period of such adverse phenomena. During such conditions all urgent messagesshould be disposed off by telegraphic service or otherwise.

190. Upkeep of Radio Stores - The Radio Stores should be kept very carefully as theseare very delicate in nature. The Radio Supervisor or in his absence the Radio Technicians will beplaced in charge of stores,

191. Use of Priorities - Instructions - Normally, messages are cleared according to theirserial order of receipt at a Wireless Station, i.e., according to the time handed in (T.H.I.). It is,however, necessary to ensure quick clearance of messages which must reach addresses as earlyas possible in view of the urgency of the text, matter. This is, of course a relative basis forcomparison, and calls for classification of messages into different groups. Therefore, to giveprecedence to such messages over the earlier received ones, the following system of priority islaid down,. Originators 'will arrange for delivery at. radio station of priority bearing messagesimmediately after their completion.

a) Crash.b) Most immediate.

c) Immediate.

d) Ordinary.

a) Crash, - When a message of this priority is received in, a radio station, communication onall concerned channels is suspended forthwith to enable the message bearing "Crash Priority"to be cleared. The use of this priority is restricted for extraordinary emergencies and shouldtherefore be resorted to only in very exceptional circumstances. The urgency demanding the useof such priority should be of such vital importance, that the interruption of the communicationin progress, perhaps of other urgent traffic, can be justified. This priority may be used where therecipient has to take immediate executive action to save human life or to prevent damage tovaluable property.

b) Most immediate - The use of this priority is restricted to messages conveying informationor instructions relating to natural calamities, disturbances (communal, anti-social and political)

THE TAMIL NADU SPECIAL POLICE MANUAL150

strikes, accidents, riots, murder, security measures and important movements of the PoliceForce which in the opinion of the originator should reach the addressee immediately.

c) Immediate - The use of this priority is restricted to messages conveying importantinformation relating to law and order for immediate attention and action; for instance, informationregarding probability of strikes, disturbances or any other upheaval, movement of highGovernment Officials dealing 'with law and order matters, political leaders, agitators and dangerouscriminals.

d) Ordinary - This category is used in messages of routine nature which do not come underany of the above categories but are connected with law and order and which are urgent enoughto justify the use of Radio.

e) The instructions mentioned above are not exhaustive and are intended as a broad guideline for the use of originators. It is the duty of the originator to consider each case and assign theminimum priority compatible with the requirement. As a guide and also as a means of ensuringthe correct use of priority, the following entitlements of priorities, is laid down which is uniformfor all Police Forces in the country. An officer, however, can assign a higher priority than he isentitled to if the contents of the message fall under the broad subject division given below: -

a) Most immediate- Chief Secretary, Commissioners of Divisions, District Collectors, HomeSecretary, District Magistrates, Inspectors-General of Police, Commissioner of Police, DeputyInspectors General of Police or equivalent, Chief Commissioner, Superintendents of Police orequivalent and Police Radio Officer.

b) Immediate - Deputy Secretary (Home), Sub-divisional Magistrates, Under or AssistantSecretary (Home, Deputy Superintendents of Police and equivalent category and other PoliceOfficers in independent charge of Statino | Subdivision | Unit of Armed Police.

c) Ordinary - All the above,

d) Crash - All the above provided the circumstances and situations justify the use of thepriority.

192. Cryptography - i) Cryptography has now been introduced in the Wireless Branch.Inspector will be the Chief Cipher Officer and he will regulate the Wireless Traffic from BattalionHead Quarters and vice-versa. He is expected to train the Radio Operators in Cryptography.Total requirements of trained operators may be calculated at the minimum of two per station.

(ii) The materials, etc., required for training can be had from the police Radio officer.

(iii) The following are the duties of the Cipher Officer:-

(a) To organise provision of Cipher cover down to Company level.

(b) Receipt, distribution and accounting of Cryptographic materials on behalf of theCommandant.

(c) To lay down courier arrangements.(d) Inspection of Cryptographic cells at the Company Headquarters.

(e) To conduct necessary training for the Cipher personnel required for the Armed PoliceBattalions.

(f) To conduct refresher courses for the Radio Operators as and when necessary.

(iv) Commandants can utilize the services of the trained Inspector to the best advantageand the above items are not exhaustive. The Inspector can also point out the breaches ofsecurity in respect of transmission of radio messages that are handled every day.

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CHAPTER XV

STORES BRANCH.(A) BATTALION STORES.

193. General - (1) The Battalion Stores premises must always be kept clean and tidy.(2) Sufficient and. appropriate fire control equipment must be provided at the stores.

(3) As far as possible stores must be located in a separate building with provisions fornatural light and sufficient ventilation.

(4) Emergency exists must be provided to meet any eventuality warranting removal of storesat short notice.

(5) Stores in a dark and dingy place will result in deterioration of the articles stocked.

(6) As for as possible every category of stores should be compartmentalized.

(7) All Arms, Ammunition, Accoutrements, Clothing Equipment, stationery, forms, otherproperly, sports gear, miscellaneous articles, etc., required for the battalion will be procured inbulk on the basis of the indents placed with various sources like Chief Office Stores, Ordance,Arsna1, etc.

(8) Articles received will be neatly stocked and protected from, damages and deterioration.All stores must be guarded against pilferage, misuse and improper up-keep.

(9) All available items in the stores must correspond with the entries in the relevant stockregisters.

(10) Each and every item in the stores must have a tally card.

(11) Transactions in stores will be carried out as laid down in the office Manual of the TamilNadu Police and as per other executive instructions issued by the competent authorities fromtime to time to suit local conditions.

(1) The Battalion Quarter Master will be in general charge of the Battalion Stores. He isresponsible to the Commandant for the corrections and proper maintenance of the stores. TheBattalion Quarter Master is exempted from executing any surety.

194. Accounts of receipts and issues- (1) The following account books showing receiptsand issues shall be kept by the Battalion Quarter Master.

(i) Receipt and issue books of Arms, Ammunition and Accountrements-CF No. 117,(ii) Receipt and issue books of componen parts of Fire .Arms and .Armourer Tools - CF No. 117.

(iii) Receipt and issue of books of new and part, worn clothing - CF No. 117.

(iv) Receipt and issue book of instructions, furniture, cooking vessels and otherproperty - CF No. 1.17.

(v) Receipt and issue book of printed form (Police form) - CF No. 165.(vi) Receipt and issue book of printed form (common forms) - CF No. 165.(vii) Receipt and issue book of printed form C.H. and A Forms) - CF. No. 165.(viii) Receipt and issue book of stationery articles and covers - CF No. 165.|ix) Register of local purchase form - No. 0729.2. The list of other records to be maintained by the Battalion Quarter Master is furnished in

Part II, Chapter X, Standing Order 142.195. Arms and Ammunition - Scale of- (1) When deployed under the operational control

of Army like Nagaland, Manipur, etc.:-

(a) Arms -(i) .38/455/9MM. Pistol-Revolver-One per Company and. Platoon Commander. One each,

for Commandant, Deputy Commandant and Assistant Commandants, one each for QuarterMaster, Adjutant Inspector, Transport Officer and Signal Officer.

(ii) Stengun/TSMG.-One for every A.S.I. Quarter Master Assistant Sub-Inspector and SectionCommanders-

THE TAMIL NADU SPECIAL POLICE MANUAL152

(iii) .303 Rifles.-AH remaining personnel,(iv) LMG Bren One per section.(v) G.F. Rifle-One per section.(vi) V.L. pistol-One per platoon and one each for Battalion Headquarters and Company

Headquarters,

(vii) 2 inches Mortar-One per platoon.(viii) Grenade hand - 800 for every Battalion.

(b) Ammunition -As per army scale.(c) 3 inches Mortars and LMGS.These would be issued as Sector Stores as and when required.2. When deployed, on internal duties in the State:-(i) Arms.-303 Rifle-fi) One for each L/Naik and Constable in Service Company and Headquarter Company.(ii) One for each Naik in Service Company and Havfldar in Headquarter Wing.(iii) One for each Assistant Sub Inspector company clerk, Havildar, Mess Havildar and

Platoon Havildar.

(ii) 38 Revolver/455 Pisto/9 MM-(i) One per company and Platton Commander.(ii) One each for Commandant, Deputy Commandant and Assistant Commandants.(iii) One each for Quarter Master, Adjutant Inspector, Transport Officer and Signal Officer.(iii) Bren gun.-One per Platoon.(iv) Sten/TSMG.-One per section.(v) V.L. Pistol. - One per Platoon, one for each Company Headquarter and one for Battalion

Headquarters.(vi) G.F. Rifle - One per Platoon.(b) Ammunition.

1.

2.

3.

4.

5.

6.

Particulars

(1).38 Revolver / Pustol.455/. 9 MM

Sten / TSMG

.303 Rifle

Bren gun

V.L. Ammunition

a) Illuminating

b) Signal red

c) Signal green

Grenade Hand No. 36MK-1 /Grenade Handmake No. 77

Service ammunitionAmmunition

Pouch(2)12

90

40

350

12

6

6

18+18company

Reserve(3)24

180

60

250

6

3

3

36 perCompany

PracticeAmmunitionper trainee

(4)48

50

60

290

1 for 14 men

1 for 20 men

1 for 20 men

12

-

40

-

Scale of

(5)

-

-

THE TAMIL NADU SPECIAL POLICE MANUAL 153

Particulars

(1)

7. Fuse and Gas Checksa. One 4 Second Fuse

or Hand Grenade.

b. One 7 Second Fuse forone Rifle Grenade.

c. One Gas Check forRifle Grenade.

8. G.F. Rifle Ammunition

a. Rifle Grenade

b. Ballistite Cartridge

Service ammunitionAmmunition

Pouch(2)

Reserve(3)

8+8 per weapon

14 14 for Grenade

PracticeAmmunition'per trainee

(4)

Scale of

(5)

8 per weapon

Every 12 perweapon9 per weapon

196. Arms and ammunition - Safe custody of - (1) All Arms and Ammunition on chargewill be kept under lock and key in the Company Bell of Arms or Magazine,

2. Pistols wbill be kept in a locked box in the Bell of Arms.

3. A Bell of .Arms Register will be maintained and checked daily at Retreat by the OrderlyOfficer, the Company Quarter Master Havildar and the Guard Commander. All will sign theregister in token of having done so.

4. When the Bell of Arms is closed, the keys will invariably be hung up in the Quarter-Guard-Room., Handing over and taking over of the keys will be done under record in the SentryReliefBook.

5. The door of the Bell, of .Arms will at all times be opened and closed in the presence of theGuard Commander who will note deposits and withdrawals along with the Bell of Arms Orderlyin the Armoury Acknowledgment Register,

6. On the last working day of the week, Company Commanders will personally check allarms and ammunition, on their charge and will report of having done so in the General Diary.

7. All Rifles will be secured in the Arms racks by means of a chain running through thetrigger guard and fastened, on to the stand by staples and padlocks. Chains must 'be locked atall times, except during the time of deposits or withdrawals. These Keys together with the pistolbox key will be kept in. the Bell of Arms when it is locked; only the door key will, be handed overto the Guard Commander.

8. .An "Armoury Acknowledgment Register" and an" Armoury Daily Stock Register" shouldbe maintained, in Form PB Old 311 (New 247) and PB old 286 (New 223) respectively by everyCompany Commander and these registers will be checked by the Orderly Officer daily duringhis checking of the Bell of Arms.

197. Arms and ammunition - Loss of procedure - Arms Committee - 1) A committee ofthree members consisting of a Gazetted Officer of the Police Department and ExecutiveMagistrate and another officer who may be an Inspector of Police shall investigate -

a. losses of complete arms including swords, bayonets and, ammunition; and.

b. cases in. which parts of arms are broken and lost, if such breakage or loss renders themunserviceable and necessitates their replacement.

c. such a committee shall .also be convened, for fixing up responsibility for the charge to belevied against an individual or individuals when 'the Inspector of Arms has remarked in. theinspection report that a particular equipment is damaged or rendered unserviceable due to

THE TAMIL NADU SPECIAL POLICE MANUAL154

negligence of unfair wear and tear. But arms which have been sentenced as "unserviceable dueto fair wear and tear" by the Inspector of Arms need not be placed before the committee forcondemning them.

2. A committee should also be held when the bolt of a 303 Rifle is lost; although the lossdoes not necessitate the replacement of the Rifle.

3. In cases in which the arm is condemned as unserviceable by the Arsenal, a formalenquiry should be held by the Arms Committee. It should read the report of the Chief OrdinanceOfficer and decide whether the condemnation was necessitated by fair wear and tear or bynegligence. In the letter case, the Committee should apportion the responsibility of the person orpersons concerned.

4. Taluk Executive Magistrates (Tahsildars and Deputy Tahsildars) are authorised to sit onthe Committee at the direct request of the local Police Officer not below the rank of an Assistantor Deputy Superintendent.

5. In places where three members are not available, the Superintendent of Police shouldcertify that a Committee of the required number or even of two officers could not be convened.The report will be drawn up in Army Form No. A.F.A.2. The Committee will always state in theproceedings by whom the loss should be borne. Charges for the loss of arms can be admittedagainst Government only in cases of field service or accident proved to be beyond control.

198. Recovery of cost of arms and ammunition - The fail cost of arms and ammunitioncarelessly or willfully lost or damaged shall be recovered. If damaged articles can be repaired,the full cost of repair will be recovered. In the case of loss of ammunition, punishment may beawarded in addition to the recovery of cost at the Superintendent's discretion. Cases of theft ofammunition should be prosecuted.

199. Clothing - a) Scale of- The scale of clothing for the personnel of the Special Policeunits is laid down in Part II of Allocation list of articles of clothing and equipment in the OfficeManual of the Tamil Nadu Police.

b) Clothing Ledger - Clothing Ledger in Form PB 252 will be maintained in BattalionStores wherein all annual issues of clothing to the personnel of the Unit are entered with referenceto Issue Vouchers and Clothing Rolls. This register is open to audit by the Inspecting StoresAccountant.

As a safeguard against double issue of clothing,, a reference to this ledger should be madebefore passing the clothing indents received from Companies | Groups.

c) Clothing Acquittance Roll - Clothing Acquittance Rolls in Form. OM No. 35 unsignedwill invariably be enclosed with indents for clothing. These clothing rolls will be serially numberedin Battalion Stores and returned to Companies along with the indents for clothing as and whenitems of clothing are supplied. All items of clothing received with the indents and clothingacquittance Rolls will be issued to the men within a month of receipt and the dated signatures ofthe persons to whom the articles were issued should be obtained in the Acquittance Roll foraudit purpose. The clothing Acquittance Roll when completed will be returned to Stores and willbe carefully checked there. The Inspecting Store Accountant will check the issues in theAcquittance Rolls with reference to the clothing ledger and issue vouchers during his Inspectionof Stores.

d) Preparation of Indents - i) As a rule only one indent should be submitted to BattalionStores in a month by the Company Commander or the Group Commander for each class ofstores other than stationery and the indent should reach the Battalion Stores every 10th of thatmonth. In the case of stationery they need send indents once every quarter which should reachthe Stores by 10th January, April, July and October.

ii) If any issue of clothing is found to be of a wrong size, it should be returned to Stores forexchange the very next Store day. Clothing indented for individual in a certain size will not be sentback: to Stores for exchange to a different size. Only the correct size required will be indented for.

iii) The Company and Group Commanders shall be responsible for seeing that articlesissued to men in excess of the annual scale are obtained only on payment indent.

THE TAMIL NADU SPECIAL POLICE MANUAL 155

THE TAMIL NADU SPECIAL POLICE MANUAL156

iv) Separate indents are to be made out for each class of stores required, i.e.:-

Arms Forms

Ammunition Sports gear

Accountraments Other property and

Clothing Miscellaneous articles

Stationery …..

v) If the Stores is unable to comply with any indent from any Company, the acknowledgementportion will be returned to the Company after the Store day stating the reason for non-compliance.The Company will continue to indent monthly for the same item until such time as the article isreceived. If the article required is of an important nature and is not received in compliance witha second indent, the Company Commander should inform the Assistant Commandant in-chargeof Stores.

vi) Indents for clothing will invariably be followed with an unsigned acquittance roll ofpersons for whom they are intended. B.O. numbers in case of replacement at Government costor at the individuals cost will be furnished in the indent.

vii) Acknowledgement foil of the indent will be returned to Stores immediately with theacknowledgement of the Company or Group Commander for file in Battalion Stores. Clothingacquittance rolls signed by personnel with the date of receipt will be returned without delay forauditing.

e) Articles to be given up on transfer - i) On transfer from one Company to another,Non-Commissioned Officers and men should be allowed to take with them all articles of clothing,letters, lathies, etc., Other items or articles such as arms, web-equipment etc., which are accountedas Company Property should be withdrawn from the individual transferred.

ii) A list of articles allowed to be retained by a Non-Commissioned Officer or Constableshould be sent to the Company to which he is transferred with information regarding the date ofissue of each article.

200. Collection and return of clothing of casualties - i) The kits of all men who receivefree kit, must be returned to the Stores upon their becoming casualties by death or quitting theForce.

ii) A copy of the B.O. stricking a man off a casualty shall be communicated to the CompanyCommander and the Quarter Master. The Company Commander will on receipt of such a B.O.immediately send a list of articles collected from the individual to the Quarter Master who willarrange to return the articles during the next Store day.

iii) The Quarter Master will keep a register of clothing of casualties in Form OM No. 41 andsee that their kit is duly returned to stores in time.

iv) The clothing articles returned to Stores should be washed before they are placed inStores.

v) The clothing of man who die or who are invalidated on Account of any of the followingdiseases should be burnt by the Company Commander who will send a certificate to the effect toBattalion Stores.

Acute influenzal pneumonia MeaslesAnthrax PlagueCerebro-spinal fever RabiesChicken-pox Relapsing feverCholera Scarlet feverDiphtheria Small-poxEnteric fever TetanusErusipelas TuberculosisLeprosy Typhus

THE TAMIL NADU SPECIAL POLICE MANUAL 157

201. Recovery of cost for clothing lost or rendered unserviceable before the period ofwear and tear - The cost of clothing carelessly or willfully lost or damaged shall be recoveredat the discretion of the Officer ordering the recovery after assessing the usefulness of the articles,their estimated value, the market rate, etc., subject to the conditions noted below:-

i) In the case of articles which have served the normal period of life but have been lost,recoveries shall be made of nominal rates.

ii) In the case of articles carelessly or willfully lost or damaged before the expiry of theprescribed period of wear, proportionate cost shall be recovered.

iii) In the case of articles for which no period of life has been fixed, the appropriate authoritymay order the recovery of the full cost or proportionate cost.

iv) A Battalion Order (B.O.) will be issued when any recovery is ordered and a copy issued tothe individual from whom the recovery is effected so that there is no second recovery in espect ofthe second item/items later.

v) All recoveries on account of articles lost or damaged will be shown in Form O.M. No. 42and included in Form O.M. No. 15 by the Battalion Quarter Master.

202. Period of wear and tear - The period of wear and tear is furnished in the allocationof clothing for Special Police personnel vide Appendix XVIII.

203. Disposal of unserviceable clothing - Articles of clothing may be retained by theOfficers and men or returned to Stores, after condemnation as shown in the list below:-

i) Articles of clothing which may be retained by Officers and men after condemnation:-

1. Banians2. Blanket3. Boots4. Barret Cap5. Coat6. Dhurry7. Forage Cap8. Forage Cap Cover9. Great Coat10. Ground Sheet W.P.11. Jersey12. Kit Bag13. Putties14. Shirts15. Shorts16. Slouch Hats17. Socks18. Ties khaki silk, and19. Hosetops.

ii) Articles of clothing which should be returned to Stores after condemnation.

1. Badges of all kinds.2. a) Belts

b) Brown leather.

c) Sam Browne.

3) Buttons.

4) Chevrons.

5) State emblems.

6) Stars

7) W.P. Coats and covers

8) Whistle and Chain

9) Web equipment.

THE TAMIL NADU SPECIAL POLICE MANUAL158

204. Cooking utensils - Repairs and tinning - Instructions - i) Repair of cooking vessels- Procedure. - All minor repairs to cooking vessels not involving an expenditure of more thanRs. 15 may be carried out by the Company Commander after obtaining the prior sanction of theCommandant. For all repairs involving an expenditure of more than Rs. 15 the vesselsconcerned will be returned to Battalion Quarter Master who will have them repaired in any ofthe Government Workshops or through a private firm after observing all departmental procedures.If any Constable who is trained in the trade is available in the Battalion his services should beused for tinning the vessels.

ii) Tinning of cooking vessels - Instruction. - All cooking vessels should be tinned once inevery six months as a rule and if necessary earlier if the tinning had worn out due to properreasons. The Quarter Master will draw out a programme for tinning vessels Company wise andsee that the vessels are tinned in time. Company Commanders are mainly responsible for keepingall the cooking vessels tinned properly.

205. Cooking utensils - Scale of. -

Name of articles Requirements for HQrs Coy. Totalfor 6 Coys.

(1) (2) (3) (4)

Cooking Utensils:-

Arai adukku 78 13 91Adukku in sets 18 sets 3 sets 21 sets

(a set will have 3 vessels)Ammikkal set 6 sets 1sets 7 setsAnnakkutthi 18 3 21Annakkoodai 6 1 7Aruvalmanai 24 4 28Brass Thambalam 60 10 70Brass Buckets 48 8 56Brass drum with cover and tap 24 4 28Brass lid 120 20 140Brass basin 24 4 28Copper deksha 24 4 28Copper lid 120 20 140Frying Pan 24 4 28Joduthavalai big 36 6 42Joduthavalai small 48 8 56Karandi brass 96 16 112Scale for weighing 96 16 112Thuduppu iron 24 4 28Table knives 24 4 28Metric dry measures 24 sets 4 sets 28 setsMetric weights C.I. Stores 24 sets 4 sets 28 setsMeasuring Can for measuring oil 24 sets 4 sets 28 sets

205. Cooking utensils - Scale of. -

Furniture

Almirah 18 3 21Long Benches 18 3 21Short Benches 12 2 14Boxes Record 12 2 14Cash Boxes 6 1 7Bug proof Chairs 18 3 21Folding Chairs 18 3 21Rack wooden 6 1 7Clocks 6 1 7

THE TAMIL NADU SPECIAL POLICE MANUAL 159

(1) (2) (3) (4)

Tables 24 4 28Trays Steel 12 2 14Dining Table 18 3 21Bench for Dining Table 18 3 21Black Board with Stand 12 2 14Stools Wooden 18 3 21Measuring Stand - 2 2

207. Government Properties - Distribution Register - A Distribution Register of allGovernment Properties in the Unit other than clothing, forms and stationery shall be maintainedby the Quarter Master Stores in Form O.M. No. 35. This Register shall be written up at the endof every quarter after the Quarterly Returns of Government Property received from the CompanyCommanders, Group Commanders, etc., have been checked and reconciled with the StoreAccounts and must correspond with the figures furnished in the Quarterly Returns. The figureshown each quarter in the Office copy of the Annual Return in Form O.M. No. 30-A and 30-B to theOffice of the Inspector-General must corresponds with the figures in the Distribution Register.

208. Government Properties - Quarterly Return - i) Each Company and GroupCommander, Office Manager, Unit Medical Officer and all Gazetted Officers of the Unit shallsubmit a Quarterly Return of all Government property in Form O.M. No. 34-A and 34-B due inthe Battalion Stores on the 5th of the month succeeding each quarter.

ii) This return will show the Government property at the beginning of the quarter, alltransactions that took place, i.e., receipts and issues during that quarter and the actualbalance at the end of the quarter. Issue and receipt voucher Nos. should be furnished for alltransactions shown in this return. The Company and Group Commanders will presentthemselves at the Battalion Stores on dates specified by the Commandant and personallysatisfy themselves that the entries in their Quarterly Return tally with that of the DistributionRegister maintained in the Battalion Stores. Difference if any should furnish a certificate in theQuarterly Returns to the effect that the entries in the Quarterly Returns are in accordance withthe entries in the Distribution Register maintained in Battalion Stores.

209. Stamping of Store articles - Instructions - i) All Store Articles, before issue fromBattalion Stores will be stamped with number and date of issue as indicated in Appendix XIX.

ii) Wooden metal and leather articles will be stamped with steel letters and figures so as toleave an undelible impression on them.

iii) Articles of Web-equipment and clothing will be marked with printing ink.

iv) Blankets, Dhurries and Jerseys will be marked with white pant.

v) When part-worn articles of clothing are re-issued from Battalion Stores they will be re-numbered and re-dated.

vi) New Boots will be stamped on the right in side of the uppers on each boot with thenumber and date of issue.

210. Store days - Store days will be held each month when Companies will return allarticles requiring replacement, condemnation repair, etc. Additional Store days may be orderedby the Commandant at any time should they be necessary.

211. Tents - Care and maintenance - As Tents form an important part of the MobileEquipment of the Force, every Officer and men should be fully acquainted with the followingorders on the care and maintenance of Tents:-

a) Storage of Tents - i) When not in use, Tents should be dried and packed with theirconnected components and parts and stored in a dry place on stands about 18 inches high soas to prevent damage by moisture, rats, white ants, etc.

ii) During monsoon when tents are not in use, they should be spread out in the Sun once amonth to dry to prevent the formation of mildew which is a destructive growth on damp surfaces.

THE TAMIL NADU SPECIAL POLICE MANUAL160

iii) Tents in storage should be inspected by the Officer in whose charge they are maintainedat least once a month and a report on their condition should be submitted to the Commandantthrough the proper channel.

b) Pitching and striking of tents - Though quickness in pitching and striking Tents is alwaysto be aimed at, it should not be at the expense of durability by adopting rough and incorrectmethods. The following instructions should be strictly adhered to :

i) Tents should on no account be pitched under tamarind trees. The pitching of tents underany tree should be avoided as far as possible.

ii) Tents should never be pitched near cook houses or canals.

iii) Make sure that all components and parts are in serviceable condition before pitchingtents.

iv) When tents are being pitched or struck and the ground is muddy or otherwise dirty,then tent bags or some straw should be spread below them to keep them clean.

v) Tent ropes should be tied in a straight line with the seams of the flys so that the strainmay be direct and equal.

vi) The weight of the Tent should be balanced equally on the ridge poles.

vii) Care should be taken to see that the inner and outer fly do not overlap and that they aretied to separate pegs in two rows with a uniform space of at least 24 inches between the pegs ofeach fly.

viii) Never allow the flap or fly of a Tent to be buried in sand or mud.

ix) Repairable or unserviceable components like Salitahs, pins, ropes, etc., should never bethrown away when striking tents as they can be used for some other purpose such as spreadingon the floor, splicing etc.

c) Precautions to be taken during rainy or stormy weather - The following precautions shouldbe undertaken when it rains or the weather is stormy:-

i) Proper drainage should be dug round the tent walls, and the earth so dug up should bepiled up neatly to form a bund all round between the drain and the Tent wall.

ii) The walls of Tents should be well linked and spun along the sides of the standing pole, orbamboo poles, in the case of side walls of E.P.I.P. Tents, the last loop being driven into the ground.

iii) All side flaps and walls should be spread out and nailed so as to prevent water enteringfrom the sides.

iv) If available, tarpaulins or any other water proof tightened until the canvas and ropeshave completely dried.

v) All tent ropes should be slackened to allow shrinkage of the ropes and canvas; Otherwiseropes are liable to be broken and canvas to be torn and the Tents may be blown down if thewind should rise.

vi) Great care should be taken that Tent ropes are not tightened until the canvas and ropeshave completely dried.

vii) In case of leakage, never attempt to raise the sides of a tent by a small stick or pole asthis will puncture the Tent and lead to more leakage. Check up periodically and see that theouter and inner fly do not touch each other.

viii) On windy days, tent ropes should be tightened and the pegs should be driven into theground.

ix) Care should be taken not to strike and pack tents when dump from rain or dew.

212. Tents - Period of Longevity - I) The normal period of wear and tear prescribed forTents in Tamil Nadu is 7 years.

ii) Since the Tents supplied to Armed Police Battalions on deputation in Nagaland, NEFA,etc., do not normally serve the prescribed period of wear and teat due to constant use in extremeweather conditions prevailing in the Hill areas the following period of wear and tear have beenfixed for various types of Tents used in the area of NAGALAND|NEFA, etc.

THE TAMIL NADU SPECIAL POLICE MANUAL 161

Month1) Tents 180 lbs Outer 21

Inner 37

2) Tents EPIP Mk-II Fly Outer 11

Inner 21

Walls 15

3) Tents EPIP Mk-III Fly Outer 21

Inner 42

Walls 32

213. Tents - Repairs and replacements - i) No allowance will be made for the repair oftents for twelve months after their original issue except under special circumstances to bereported for order.

ii) After the lapse of the period specified in sub-paragraph (i) alone, all minor repairs due tofair wear and tear, such as splicing ropes when broken, minor stitching, improvising polesshould be carried out promptly locally after getting the Commandants approval and havingregard to the limits of expenditure stipulated in paragraph (i) of O.M.O. 261 damage due tonegligence must be paid for by the Officers causing it.

iii) Requirements of major repairs and replacements should be reported to the Commandantin detail through the Quarter Master and Assistant Commandant, Headquarters for addressingthe Inspector-General of Police for sanction.

iv) A register shall be maintained in C.F. 284 (with suitable alterations) by the QuarterMaster, in which the nature and description of repairs to tents executed locally and the costincurred there on should be shown.

214. Tents - Scale of - The following is the scale of tents and non-textile components fixedfor a Unit of Special Police Battalion.

1. Tents -

1. 180 lbs. Tents D.F. 112

2. E.P.I.P. Tents M.K. & III D.F. 42

3. 40 lbs. Tents D.F. 13

4. Store Tents D.F. 8

5. Latrine Tents D.F. 20

2. Non-Textile components -

1. Standing Poles for 180 lb. Tents 336

2. Standing Poles for E.P.I.P. Tents 84

3. Ridge Poles for E.P.I.P. Tents 42

4. Rdiges Poles for 180 lb. Tents 224

5. Standing Poles for Stores Tents 32

6. Ridge Poles for Store Tents 24

215. Tent discipline - It is enjoined on all officers and men that Barrack Rook Disciplineshould be strictly observed while living in tents. The following points should also be taken note of:

i) No naked light or cooking with Primus Stove is permitted inside the tents.

ii) Never put additional weight on poles by hanging equipment, etc., on the tents.

iii) Fire Alarm Orders should be drawn up and practiced once a week. Fire fightingappliances and fire posts should be provided.

iv) Free air and sunlight should be allowed into the tents on normal days by rolling up theside walls, flaps, front and rear door-ways.

v) Anti-malarial precautions should be observed in malarial tracts.

vi) Tents should be dis-infected properly in epidemic areas.

THE TAMIL NADU SPECIAL POLICE MANUAL162

216. Unserviceable articles - Condemnation and disposal of - i) All articles renderedunserviceable will be sent to Battalion Stores for condemnation by the Commandant, if theyhave lasted the prescribed period.

ii) Articles of clothing not considered unserviceable will be returned to the men for a furtherperiod of wear.

iii) Articles of clothing, returned to men after condemnation will be stamped “C.D” beforereturn to them.

iv) All other Government property considered unserviceable will be sold in public auctionand the sale proceeds realized remitted to Government. All such articles should beforecondemnation be entered in the register for condemned|unserviceable articles and initialled bythe Officer who condemns the articles.

v) All articles of clothing and equipment condemned and ordered to be destroyed will as faras possible, be burnt in the presence of the Assistant Commandant, Headquarters. Articleswhich cannot be burnt will be destroyed in such a way as to render them unfit for further useand will then be disposed of. The Assistant Commandant, Headquarters will certify in the Registerof articles condemned that this order has been complied with.

B. COMPANY STORES

217. Ammunition Account Register - Ammunition Account Register in Form P.B. 350, willbe maintained by every Company of the Special Police, to thow the actual stock of Ammunitionwith the Company during the month. Only transactions with the Battalion Quarter Master shouldfind a place in the Register. Issue of Ammunition for Drill, Escort and other temporary purposesfor the use of the personnel of the same Company, need not be shown in this Register. Ammunitionused for Range Practice will how ever be shown and deducted from the stock.

This Register should be maintained by the Company Store Officer himself and signed bythe Company Commander. Assistant Commandants will check this Register during their Auditingof Accounts and Bell of Arms every month and record having done so with their remarks in theAudit Board Proceedings.

218. Armoury Acknowledgment Register - Armoury Acknowledgement Register in FormP.B. 311|247 will be maintained by every Quarter Master Havildar for the receipt and issue ofthe arms and ammunition from the Company Bell of Arms.

2. In order to ensure uniformity in the maintenance of the Armoury AcknowledgementRegister and the security of Arms|Ammunition at all times the procedure given will be followedwhenever Arms|Ammunition is issued to personnel.

3. i) All Armed Police personnel from rank of Police Constable to A.S.I. will forthwith besupplied with a round metal dis. 3 C.Ms in diameter made out of 1/8 inch thick aluminiummetal. The disc. will be painted in the following colours:-

SAP I Bn Cambridge blue

SAP II Bn. Post Office red

SAP IV Bn. Apple green

MSP I Bn. Ice berg white

MSP II Bn. Spartan yellow

The Disc. should be issued to the individual and his acknowledgment obtained in theEquipment Register. The Company and Platoon Commander should periodically check the Disc.and ensure that it is not lost by the individual.

The Unit No. of the weapon, as issued to the person will be painted in 1 cm. figures 1 ncolblack on both sides of the Disc.

ii) A Disc. Board 2 M x 1 M with hooks spaced 2 cms. apart will be made and issued to eachCompany including Headquarters Company. Hooks will be fixed on the Board in horizontallines. Each line should contain 200 books for 20 Discs. The rows of hooks should be so arrangedas to provide for a 2 cm. spacing between Discs. when hung. This Board should be hung at theentrance inside the Bell of Arms.

THE TAMIL NADU SPECIAL POLICE MANUAL 163

iii) A person will hand over the Disc. to the Q.M. Hav. or N.C.O. i/c of the Bell of Arms whenwithdrawing his weapon from the Bell of Arms. The Q.M. Hav. or N.C.O. will hang the Disc. onthe Boar. The number of Discs. hanging on the Disc. Board will indicate the number of Armswithdrawn from the Bell of Arms.

iv) Entries will not be made by personnel in the Armoury Acknowledgement Register whenwithdrawing Arms from the Bell of Arms for -

i) Parade.

ii) Arms cleaning.

iii) All alarms.

v) Personnel will acknowledge receipt in the Armoury Acknowledgement Register of Armsand Ammunitions issued when going out on Guard duty, escort duty and other dutiesnecessitating absence of Arms from the Bell of Arms for long periods.

vi) On returning Arms to the Bell of Arms, a person will take back his Disc. from the Boardunder the watchful eye of the Q.M. Hdr. or NCO i|c Bell of Arms and it will remain in his safecustody. He will also sign the Armoury Acknowledgement Register when the Arms are returnedafter Guard duty, Escort duty, etc., vide sub paragraph (v) supra.

vii) Similar Discs with the Unit No. painted on them, will be supplied to JOs and NCOs whoare equipped with Revelvers|Pistols, Thompson|Sten Guns, Bren Guns. The above procedurewill also be followed when these weapons are withdrawn and returned to the Bell of Arms.

viii) In emergencies, when large bodies of men have to be armed and rushed off to troublespots the Section Commanders alone will acknowledgment receipt in the ArmouryAcknowledgement Register for the total number of rounds of ammunition required to be issuedto the Section. This will save a lot of time. The Section Commander will distribute the ammunitionto his Section men, and if need be, obtain their acknowledgement in his Note book. He willcollect the ammunition from his Section men after the emergency is over and return the lot tothe Bell of Arms and sign in the levant column of the Armoury Acknowledgement Register.

4. By adopting this method an individual can only take his own weapon out of the Bell ofArms and he will also have the satisfaction of knowing that his weapon will not be used by anyone else when the Disc. is in his possession.

5. The Disc. or token will be handed over by a person to his Platoon Commander when heenters on leave or otherwise leave Company Hqrs. It will then be the responsibility of the PlatoonCommander to look after the weapon in the absence of its owner.

6. In the case of temporary attached and transit personnel who report with their smallArms, the Disc. issued to them would have been surrendered to their parent Coy|Group at thetime of being passported.

7. The Coy|Group Commander before whom they report for temporary attachment or intransit will issue a Disc. of his Battalion colour with the Unit number of the rifle as issued to theindividual. The Disc. will be surrendered to the Coy|Group Commander when the individualrelieves to his parent Coy|Group.

8. The Orderly Officers should check this Register daily with the Bell of Arms Register andsign the same for having done so. The total number of disc. hanging on the board plus thenumber of rifles actually present in the Bell of arms at the time of his check should tally with theCompany holdings of rifles. The Company Commander will check this Register in token of havingdone so and also record the same in his General Diary for the day.

219. Arms history sheet, maintenance, instruction - 1. Arms history sheet in Form NewPB 285 will be maintained for every weapon in the Company.

2. Body and Butt number of the weapons together with the name and number of the personto whom the weapon is issued, will be clearly written in the Arms History Sheet. All repairs andreplacements made by the Unit Armourer during the course of his inspection will be recorded bythe Unit Armourer himself legibly in his own handwriting. These History Sheets will be neatlycovered and maintained serially by the Company Stores Officer. Assistant Commandants during

THE TAMIL NADU SPECIAL POLICE MANUAL164

their Company Inspection, will ensure that History Sheets are maintained for all weaponsin the Company and entries are regularly made by the Company|Group Commanders and UnitArmourer.

220. Arms Inspection - a) Weekly - Every Thursday all Arms in the charge of the Companywill be dry cleaned and inspected by the Platoon Commanders and Company Commanderpersonally. It is the personal responsibility of the Company Stores Officer and Company QuarterMaster Havildar to see that all Adms belonging to personnel who are either on leave on otherwiseengaged are brought out of the Bell of Arms and properly cleaned along with other Arms of theCompany. All Arms, after inspection by the Company Commander|Group Commander, will beoiled and returned to the Bell of Arms.

Weekly Arms cleaning will be conducted as a parade at 07.00 Hrs. on Thursday, and fullattendance should be insisted upon. The particulars of Arms taken out and cleaned during theweekly maintenance day should be recorded by the Company Commander in his General Diary.

b) Unit Armourers will inspect the Arms of the Company at least once a quarter and carryout minor repairs to the weapons, if necessary. The Unit Armourer will record his inspection inthe Arms History Sheet. A General Diary will also be maintained for the inspection of Arms of theCompany and submitted to the Quarter Master immediately after the inspection for taking furtheraction on the Inspection remarks. Any defects or carelessness in the maintenance of arms bythe individuals will be recorded in the General Diary and brought to the notice of the Commandantthrough the Assistant Commandant for suitable action.

c) Linseed oil will be applied to all wooden parts of the weapons once a month by theCompany Commander and the fact of having done so should be recorded in the Arms HistorySheet Armourer will carry out lubrications of weapons once in every six months and record thesame in the Arms History Sheets.

221. Bell of Arms Register - This Register will be maintained in Form PB 340 by theCompany Quarter Master Havildar. This Register will show the number of Arms and Quantity ofammunition kept in the Bell of Arms. Arms and ammunition of personnel of other Companiesand Battalions, deposited in the Company Bell of Arms will also be recorded in this Register. TheArms and Ammunition kept in the Bell of Arms will be physically checked by the Battalion DutyOfficer in the presence of the Guard Commander and the Company Master Havildar immediatelyafter Retreat and all the three will sign the Register as to its correctness. Any shortage or deficiencynoticed by the Orderly Officer during his check of the Bell of Arms, will be brought to the noticeof the concerned Company Commander and Assistant Commandant.

This Register will be checked once a week by the Company Commander. The AssistantCommandant will check the Register during his monthly audit.

222. Clothing Register - i) Company Commanders will maintain a Company clothing rollin Form Old No. PB 316 new No. 252 in which all issues of clothing made to the individual in theCompany will be entered together with the relevant issued voucher number in which the itemswere issued from Battalion Stores and will be acknowledged by the recipient with date. Onepage will be allotted to every individual in the Company and an index written on the first page ofthe book. The correct sizes of Slouch Hats, Boots, Shirts, Shorts, Canvas Shoes, Banians, Jerseyof the individual will also be noted in this register in the relevant page|column.

ii) All indents before submission to Stores will be checked with the Company Clothing Roll.

iii) On the transfer of an individual from one Company to another an extract from theClothing Register will be forwarded to the Company to which he is transferred.

iv) Articles of clothing issued on payment will not be entered in this Register.

v) The time expired or condemned articles, on replacement will be ringed off in red ink.

vi) Since this is one of the important Registers maintained in the Company it should beneatly maintained. This Register will be maintained by the Company Stores Officer himself andevery entry will be checked and initialed by the Company Commander.

vii) A.Cs. should check this Register thoroughly during their inspection of the Company.

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223. Cycle - i) It shall be the main duty of the Company Stores Officer to ensure that allcycles in the Company are maintained in good running order.

ii) He will personally see that all repairs when necessary are carried out without delay.

iii) A Register showing the history of each cycle will be kept in Form shown in Appendix No.XXVI. Details of repairs carried out and the cost of the same will be noted in this Register,Replacement should likewise be noted.

iv) On the first of every month a return in the form in Appendix XX showing the condition ofeach cycle will be submitted through the Assistant Commandant to Battalion Stores.

v) When cycles are taken out the cycle orderly will obtain an acknowledgement in a roughnote book to be kept for that purpose.

vi) No one will be permitted to take out a cycle for his own private use.

vii) Cycles left unattended will invariably be locked with lock and chain provided for thatpurpose.

viii) The tubes of all cycles on charge of companies will be removed quarterly and smearedwith French Chalk. At the same time, tyre rimes will be lightly greased before replacing the tyresand tubes.

ix) Every cycle should have a lamp and it should be lit during between sun set and sun rise.

224. Daily stock book of Arms and Ammunition - 1. This Register will be maintained inForm PB 223 by the Company Stores Officer. This Register should be closed up daily at 1800hrs. showing details of stock, daily issues and the balance on hand at the close of the day.

2. Arms and Ammunition of other Companies|Battalions deposited in the Company Bell ofArms temporarily will not be accounted for in this Register. The Company Commander will crosscheck the entries in this Register with the entries in the Armoury Acknoledgement Register A.Cs.will also check this register during their monthly audit.

225. Equipment register - I) On enlistment all Junior Officers, Non-CommissionedOfficers and Constables will each be issued with Arms and Equipment as note in Appendix XXI.

ii) The proper maintenance of Arms and Equipment will be the personal responsibility ofthe Officer or other ranks to whom they are issued, and every care should be taken by theindividual concerned for their timely repair and proper upkeep. Any loss or damage due tonegligence will be made good at the cost of the individual concerned.

iii) Company|Group Commanders will maintain a Register in old PB 346 and New 282Form showing the particulars of Arms and Equipment issued to the personnel of hisCompany|Group.

iv) The nomenclature of Arms and Equipment are printed in this Register on every page.Each individual will be allotted a page in this Register and the particulars of Arms and Numberof equipment in each item will be entered in words. All items will be acknowledged with date bythe individual. The Company Commander will also initial all the entries in token of havingchecked the issues and found them correct.

v) When an individual is transferred out from the Company, all items shown in this Registerwill be withdrawn. The Battalion Order Number and date in which the transfer is ordered will benoted in red ink in the remarks column and the General number of the individual at the top ofthe page will be ringed off in red ink.

vi) If any shortage or damage to the equipment is noticed during withdrawal, a report to thiseffect together with the explanation of the individual will be submitted to the Commandant,immediately for taking suitable action to the maintain the equipment either at Government cost orat the cost of the individual. Failure to do so will entail recovery from the Company Commanders.

vii) This Register will be maintained in a ascending order of General number irrespective ofrank and an index will be neatly written at the front page for easy reference.

viii) Men proceeding on leave will hand over their Arms and Equipment to the CompanyStores Officer for safe custody. The Company Stores Officer will issue a receipt for all such itemsreceived in Stores.

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ix) When an individual is absent without leave or admitted in Hospital, the SectionCommander (Havildar) concerned will be responsible for handing over the Arms and Equipmentinto Company Stores with an inventory list signed by a witness. One such list will be acknowledgedby the Stores Officer and returned to the Platoon Havildar.

x) All Web Equipment will be stamped with the Rifle| Revolver number.

xi) Company Commanders/Group B Commander are responsible to ensure that all equipmentis complete and properly marked.

xii) This Register will be personally maintained by the Company Stores Officer in a neat andtidy manner.

226. Government Properties Register – (i) This is the Stock Register of all Governmentproperties on charge of the Company CF 117 and 165.

(ii) The Company Commander/Group Commander shall immediately on receipt of Governmentarticles bring them into account in this Register. similarly, whenever articles are returned to Storesthey should also be entered in the Stock Register and deducted from the stock.

(iii) Reference to Battalion Stores issue voucher and Receipt Voucher Numbers should bemade against every transaction for ready reference.

(iv) At the end of every quarter all transaction in this Register should be totaled and tallied,entries being made and underlined in red ink. These figures must tally with the QuarterlyReturn of Government properties for that Quarter.

(v) Government properties sent to Stores for repairs need not be shown in this Register asthese items of articles are expected to be returned to the company immediately after the repairsare carried out.

(vi) To facilitate easy checking and posting of Issue and Receipt Vouchers in the relevantpages this Register should be divided into various Groups as noted below and maintained inalphabetical order for every Group of Government Properties:-

(a) Accoutrements.(b)Ammunition.(c) Arms.(d)Books of Instructions.(e) Cooking Utensils.(f) Fatigue Implements.(g) Furniture.(h)Leather Equipment.(i) Other Properties.(j) Sports materials.(k)Web Equipments.(l) Miscellaneous articles(vii) A separate Stock Register for all Forms and Stationery Articles should be maintained in

every Company.

(viii) All these Stock Registers will be maintained by the Company Stores Officer himself.

(ix) The Company Commander will check and verify the Government properties physicallyon the last day of every quarter.

(x) Assistant Commandants will physically check and verify all the Government propertiesshown in this Register during their inspection of the Company and initial every item in thisRegister in token of having checked and found correct.

227. Indents - (i) The Company/Group Commanders will requisition articles by means ofIndents in Form P.B. Old No. 171 New 153.

(ii) As a rule only one indent should be submitted in a month by Company/GroupCommanders for each class of stores other than Stationery, Printed Forms and Registers and allindents should reach the Battalion Stores by the 10th of the month.

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(iii) In case of Stationery, Printed Forms and Registers only one indent may be sent everyquarter to reach the Battalion Stores by the 10th of January, April, July, and October.

(iv) If the Battalion Quarter Master in unable to comply with any indent from any Companythe indent will be returned to the Company stating the reasons for non-compliance. The CompanyGroup Commandants will continue to indent for the same items every month until such time thearticle is received. If the article required is of an important nature and is not received in complianceof second indent, the Company/Group Commander should inform the Assistant CommandantHeadquarters to take up the matter further.

(v) Indents for clothing will invariably be accompanied with an acquaintance roll and with acertificate that the Company/Group Commander had inspected the clothing of the men for whomthe indents have been made, that they have lasted the minimum period of wear as verified from theclothing Ledger and Small Service Book and that they have become unfit for further use.

(vi) The invoice accompanying articles supplied from Stores to Company Group Commandersis the trefoil of the indent form and this should be pasted neatly and filled with the originalindent form for audit purpose.

(vii) The receipt to be given to stores is the quatrefoil of the same form and this should bereturned to Battalion Stores immediately duly acknowledged with date.

(viii) In instances where no indent is received from the Company/Group Commanders, theBattalion Quarter Master will make out one himself and despatch the articles with the trefoiland quatrefoil of the indent.

(ix) If any issue of clothing is found to be of a wrong size the same should be returned toStores for exchange the very next Store day. Clothing indented for individuals in a certain sizewill not be sent back to Stores for exchange in a different size. Only the correct size required willbe indented for.

(x) The Company/Group Commanders shall be responsible for seeing that articles issued tomen in excess of the annual scale are obtained only as payment indent.

(xi) Indents for replacement of articles condemned prematurely should contain particularsof B.O. in which the out of stock articles had been ordered either to be met by Government or bythe individual.

228. List of Articles returned to Stores – (i) All articles returned to Stores for condemnationor repairs will be accompanied by a List of Articles Returned to Stores (LARS) in Form Old PB177 and new 156 and sent to Battalion Stores on the 18th of every month.

(ii) When articles of clothing are returned to Stores for exchange Company/GroupCommanders will attach a certificate to the LARS., that the old articles of clothing returned forexchange do not exceed the maximum annual issue allowed to each men and that theirreplacement is recommended at Government cost.

(iii) The acknowledged copy of the LARS, received from Battalion Stores will be pasted withthe original copy and kept in Company Stores for audit purposes.

229. Lamps - (i) Each Company will appoint “a Lamp Orderly” who will be responsible forcarrying out minor repairs to lamps and for maintaining them in good working condition always.

(ii) Mantles, nipples and plus, etc., will be purchased by companies from contingencies.

(iii) Lanterns should only be returned to stores when repairs are not possible by companies.

(iv) In the case of breakages, etc., Company/Group Commanders will fix up the responsibilityfor the same and will forward the proceedings to Branch Stores along with the Lantern and Lars.

(v) Only “Lamp Orderly” may light the lanterns.

(vi) The Platoon Havildar or the senior Non-Commissioned Officer in the Barracks will beresponsible for extinguishing the lights at “Lightsout”.

(vii) If defects in the burning of any Petromax light arise, the fact will at once be reported tothe “Lamp Orderly” who will attend to the matter.

(viii) All officers having lamps on their charge will maintain a History Sheet in Form CF 284in which all particulars, viz., date of purchase and issue, cost and the number of the lamps

THE TAMIL NADU SPECIAL POLICE MANUAL168

lights lantern will be recorded. It will also contain a statement of expenditure, date warshowing the repairs, done and replacements of parts made.

(ix) The lamp orderly will also attend to the maintenance of cycles in the company.

230. Kit Inspection/Deficiency register - 1. It is the duty of the Platoon Commander toensure that the clothing and equipment of his men are maintained in serviceable condition atthe scale laid down for the Special Police Unit in Appendix No. XVIII and XXI.

2. Every officer who is supplied with kit at Government cost is responsible for keeping it ingood condition, and shall be required to replace at his own cost, any article carelessly lost ordamaged.

3. Kit Inspections will be held monthly by Platoon Commanders and Quarterly by CompanyCommanders. The Assistant Commandant will hold kit Inspection when he inspects companies.

4. Attendance at Kit Inspection should invariably be as much strength as possible; thosewho are unable to show their kits at the regular monthly Kit Inspections will be ordered toproduce their kits on another date.

5. All Officers and men supplied with uniform at Government cost will lay down their kit forinspection. There will be no exemptions of what-so-ever.

6. Kit will be laid down in accordance with the Kit Lay out Diagram, noted in Appendix:XXII, a copy of which will be in possession of each company. Each individual will turn out for KitInspection Parade in full uniform (latest issue of clothing). He will stand behind his kit lay out.All other items of equipment and the latest issue of clothing articles should be laid out forInspection.

All items of clothing should be properly washed, starched and neatly folded (edges shouldnot be stitched) and laid out for inspection according to the “Kit Diagram”. Leather and brassfittings should be brightly polished.

7. Platoon commanders will maintain a kit deficiency register as noted in Appendix XXIII.

8. When the Platoon Kit Inspection is completed, the Platoon Commander will submit areport to the Company Commander who will take such action as it necessary.

9. The Company or Platoon Kit Inspection Register vide Appendix XXIV should carry quarterlyand monthly, a complete nominal roll of the personnel of the Company or Platoon as the casemay be. The date of inspection should be noted against, each individual. If there are nodeficiencies, the Company/Platoon Commander should specifically record in his own hand thewords “No deficiency”. Where there are deficiencies, these must be listed out against the individualconcerned and action taken thereon must be fully recorded in the column prescribed in theRegisters.

The company and Platoon Commanders should then vigorously ensure that before the endof the Quarter/Month they complete the inspection of the kit of all individual of the Company/Platoon without exception.

10. When articles of clothing are reported to be unserviceable, the Company Commanderwill arrange to inspect the articles, and if satisfied that the articles are unserviceable will submita consolidated indent for the whole company together with a certificate that the articles claimedin the indents are necessary to replace this articles which have become unserviceable in theordinary course through fair wear and tear.

11. Items intended for repair will be attended to immediately after Kit Inspection.

12. Items found deficient will be required into at the orderly room and suitable steps will betaken to replace the items at the cost of the individual if the loss is due to his negligence otherwiseat Government cost.

13. An opportunity should be taken at each kit inspection to impress upon the men theimportance of looking after their kit carefully and of always turning out clean and smartly dressed.

231. Persons proceeding on leave : return of kit and other Government properly – (i)Persons granted leave including casual leave will deposit all their clothing and other Governmentproperties in Company Stores for safe custody before proceeding on leave.

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(ii) A list of articles returned to stores for safe custody will be prepared in triplicate by theCompany Stores Officer, one copy will be kept in stores file; another will be handed over to theindividual duly acknowledged by the Stores Officer and the third copy will be kept along withthe articles returned to stores as a tally card.

(iii) Clothing and equipment returned to stores for safe custody should be neatly washed,pressed, cleaned and kept in the kit bag.

(iv) Passports for proceeding on leave will be issued only when all items of clothing andequipment are returned to stores for safe custody and only after the company stores officer hascertified that the clothing and equipment of the individual have been correctly received in companystores for safe custody.

(v) A statement of items found deficient while returning the clothing and equipment tostores will be obtained from the individual concerned and proper action taken for the deficiency.

232. Persons reporting sick – Safe custody of Government properties – (i) It sis theresponsibility of the individual concerned to ensure the safe custody of clothing and otherGovernment properties issued to him while reporting sick.

(ii) If however any individual is suddenly hospitalized the section Havildar will be heldresponsible for the safety and care of the Government properties and private belonging issuedto such persons.

(iii) In such cases the section Havildar will check up all the Government properties includingclothing and the private belongings in the presence of another individual of the section andpressure in inventory in triplicate of all items both of them signing. One copy of the list will bekept by the Section Havildar himself, one will be submitted to the Company Commander andthe third copy of the same handed over to the individual concerned.

(iv) Platoon Commanders will see that such lists are prepared immediately the individual isshifted to Hospital to avoid any pilferage due to delay in making the lists.

(v) If the individual admitted in Hospital is likely to remain in hospital more than a weekand the clothing and Government properties issued to the individual will be handed over to theQuarter Master Havildar for safe custody. Quarter Master Havildar will issue receipts for sucharticles returned to company stores for safe custody. The private belongings of the individualwill be kept in Barracks in the locked box of the individual concerned.

(vi) If the individuals stay in the Hospital is for a short period say a week, the clothing andother Government properties issued to the individual together with his private belonging will beunder the custody of the section Havildar in the Barracks itself.

(vii) Persons allowed to live in family quarters or rented houses will arrange to return all theclothing and Government properties to company stores if the duration of stay in Hospital islikely to extend for more than one week. Company Commander will ensure that this is followedstrictly.

233. Persons transferred from one company to another company – List of articles to bewithdrawn – (i) On transfer from one company to another Non-Commissioned Officers and menshould be allowed to take with them all articles of clothing badges shoulder and lathies (Articlessuch as arms, leather and web equipment and other company property will be withdrawn fromthe individual transferred).

(ii) A list of articles allowed to be retained by an N.G.Os. or Constable should be sentimmediately to the company to which he is transferred with information regarding the date ofissue of each article.

(iii) Details of articles of clothing received in company stores for replacement and whichhave not been replaced before the individual was transferred out of the company will be sentwith particulars of the R.V. in which the items of clothing were returned to Stores to the CompanyCommander of the Company to which he is transferred.

In such cases it will be the responsibility of the Company Commander who receives theindividual on transfer to obtain replacement from Battalion Stores and issue to the individual.

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(iv) The same procedure will be followed in cases where the articles were lost or damageddue to negligence of the individual and the cost ordered to be recovered from the individualconcerned and the articles were not replaced before the individual was transferred out of thecompany.

234. Quarterly return of Government property – (i) Each Company/Group CommanderManager-Battalion Office and Unit Medical Officer shall submit a quarterly Return of allGovernment property in Form O.M. No. 31 due in Battalion Stores on the 5th of the monthsucceeding each quarter. A similar statement should also be submitted by AssistantCommandants as regards the articles issued to them from Battalion Stores. For articles issuedto Commandant, the Camp Clerk or the Clerk nominated by the Office Manager, will prepareand submit the Quarterly Return to Battalion stores.

(ii) This return will be prepared from the Government Property Register of theCompanies/Groups.

(iii) This return will show the Government property at the beginning of the quarter, receivedfrom Battalion Stores and returned to Battalion Stores during the quarter and the actual balanceat the end of the quarter.

(iv) The balance shown in this return at the end of the quarter should tally with the balancestock in the Government Property Register.

(v) The Quarterly Return for the first quarter of the year, i.e., on the thirty-first March of theyear, the Quarterly Return should include all Government properties in the charge of the companyand the transactions that took place during that quarter. Subsequent return may show onlythe changes that had taken place during each quarter.

(vi) This is a very important return in the Company and it should be prepared by theCompany Stores Officer himself and not by anybody else. The Company Commander is entirelyresponsible for the correctness of this return.

(vii) Assistant Commandants will check these returns with the Government Property Registerduring their Company Inspection.

235. Quarterly return of Government property checking of – The Company and GroupCommanders Commanders will present themselves at the Battalion Stores on a date specifiedby the Commandant preferably before the 20th of the month succeeding the quarter and personallysatisfy themselves that the entries in their Quarterly Returns tally with that of DistributionRegister in the Battalion Stores. Difference if any, must be properly accounted for then andthere, and the Company/Group Commanders should furnish a certificate on the QuarterlyReturns are in accordance with the entries in the Distribution Register maintained in BattalionStores. A similar certificate will be furnished by the Quarter Master in the office copy of theCompany/Group Quarterly Return.

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CHAPTER XVI.TRAINING

236. Intensive Training of active companies at Battalion Head quarters - 1) Programmefor 12 weeks (a) In order to keep the personnel fit and ready to carry out their duties efficiently,an intensive course of training will be carried out by every active company and the HeadQuarter Company annually. This training will be for a period of three months and will consist ofthe following.

i) Individual training

ii) Section training

iii) Platoon training

iv) Company training

b) As and when practicable, training will be carried out on a Battalion basis. TheCommandant, will draw up a training programme for the entire Battalion at the beginning ofeach calender year, and under normal circumstances, this programme will be strictly adheredto.

c) It is obligatory that every individual in the Battalion undergoes this course of intensivetraining annually.

d) If an individual is unable to undergo the training with his company for reasons of sickness,leave, etc., the matter should be reported to the Commandant and the Commandant will arrangeto train such men separately in the Regimental Centre. During the training period leave underordinary circumstances will not be granted. A copy of the 12 weeks training programme isfurnished in APPENDIX – XLII.

2) Refresher Course - In order to keep Junior Officer and Non-Commissioned Officersperfectly fit and up-to-date with the latest drill movements, weapons, etc., periodical refreshercourses will be arranged at the Regimental Centre, Avadi, by the Deputy Commandant, andthese courses will be conducted under his personal supervision. Refresher courses will beconducted under his personal supervision. Refresher course will be conducted in the followingsubjects and others, from time to time, subject to periodical review, addition and improvements.

i) For Non-Commissioned Officers

a) Field craft and Tactics – 3 weeksb) Drill in Threes – 2 weeksc) Small Arms (Weapon cadre) – 3 weeksd) Physical Training – 3 weeks

ii) For Junior Officers

a) A 24 working day cadre in small Arms, Drill and Office Administration .

b) The Syllabus for each course will be maintained at the Regimental Centre. The varioustraining programmmes have been approved by the Inspector - General of Police, from time to time.

c) A test will be conducted by the Deputy Commandant, at the conclusion of each courseand the results will be communicated by the Commandant, TSP II Battalion, to the concernedCommandants for publication in their Battalion Orders.

3) Training in Army Schools - Arrangements will be made every year to depute JuniorCommissioned Officers and Non-Commissioned Officers for a course of training at the Army andother All India Police Training Institutions. The Commandants will select suitable Junior Officersand Non-Commissioned Officers from amongst those who fared well in the cadre courses referredto above for being sent to the Army and other training institutions. The selected personnel willthen be attached to the Regimental Centre, for undergoing an intensive pre-course training. Theyshould also be taught Hindi during the pre-course training period. They will be sent to the Armyand other training schools as and when sears are made available. On return they will report to theDeputy Commandant, Regimental Centre, Avadi and inform him of any changes that may havebeen introduced in the drill procedure. The Deputy Commandant, will then take necessaryaction to introduce the changes in the Special Police Units.

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4) Recruit training – A new entrant into the Special Police will undergo a period of 10Months training at the Regimental Centre, Avadi. On successfully completing this training, hewill be posted to an active Company where he will be given further practical training un theirbattalions a high standard of efficiency in all branches of his work at.

5) Other training – I) Preliminary training for the directly recruited Assistant Commandants,Reserve Sub – Inspectors, Sub Inspectors and Reserve Assistant Sub – Inspectors of the Districtand City Police and the Special Police Forces will also be conducted at the Regimental Centre,Avadi, according to the syllapbus of training maintained at the Regimental Centre,

ii) Basis and Refresher Courses for.

a) Wireless operatorsb) Motor Transport Drivers,c) Armourers,d) Buglers will also be conducted at the Regimental Centre, Avadi. These courses will be

organized by the Deputy Commandant, under the supervision of the concernedtechnical officers.

237. Intensive training of active companies on detachment duty. Programme for six weeks

i) All Armed Police Units, wherever deployed must be put through a two-hour parade everymorning at convenient centers where they can be assembled in either Company or Platoonstrength.

ii) To facilitate the training, Inspector General of Police, Madras, in Chief OfficeMemorandum R.Dis. 32169/SAP-3/68, dated 16th September 1968, has issued instructions tothe Commissioner of Police and Superintendent of Police to ensure that.

a) The deployment of Armed Police Units is done in Company or Platoon strength and atconvenient centers from where they can be detailed out in Section strength.

b) Armed Police personnel are used only as striking parties and not on routine duties likeguards, patrols, etc.

c) Armed Police are not detailed on night duties to the extent that this is avoidable so thatthey are not prevented from attending the parade in the following morning.

iii) A standarised six weeks programme is furnished in Appendix XLIII and the six weeksTime Tables must be carried out by rotation in that order week after week. On completion, thecycle should be repeated.

iv) Supervisory officers of all ranks must ensure that full attendance is secured at theseparades and the programme meticulously carried out. Gazetted Officers should attend theparades of their Unit detachment by rotation.

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CHAPTER XVILPRIVATE FUND

238. General - 1) The following existing funds will be run by private subscriptions for thebenefit of the members of the Force.

2) It is not desirable to start any more private fund.

i) Band Fundii) Cinema Fundiii) Officers’ Club Fundiv) Karagam Fundv) Polish Fund

3) Subscriptions to the various fund will be fixed by the Commandant, and approved bythe Director General of Police, Tamil Nadu.

i) Band Fundii) Cinema Fundiii) Officers Club Fundiv) Karagam Fundv) Polish Fund.

239. Band Fund - 1) Rules for the Tamil Nadu Speical Police Regimental Centre, Bandapproved by the Inspector General of Police, Tamil Nadu, in Chief Office Memo. C.No. R. Dis1906/CG3/69, dated 12the May 1970, are reproduced below, in case one is farmed in their next.

2) Commandants of Special Police Units may frame Rules on similar lines for their Unit Bands.

3) All such Rules will also be approved by the Inspector General of Police, Tamil Nadu.

Rules of the Tamil Nadu Special Police Regimental Centre, Band.

I. Name and composition of the Band - The Tamil Nadu, Special Police Regimental Centre,Band will consist of one Band Master Havildar, two Naiks and 24 Police Constable Bandsmen.The Head quarters of the Band will be located at Avadi.

II Management - 1) The Commandant, will be the sole administrator of the Band andBand fund.

2) The Officer Commandant, Regimental Centre, will act under orders of the Commandant,in all matters concerning the band. The band and the Bandsmen will be under his supervisionbut he shall on no account detail the band for any engagement unless he obtains the orders ofthe Commandant, in writing. He is responsible to collect hire charges from private parties towhom the band is let out and credit them without delay to the Band Fund Account maintainedby him with voucher showing the name of the persons who hired the band, the purpose andthe period for which It was hired and the amount collected therefore.

3) The Officer Commanding Regimental Centre, shall be the Ex-officio Treasurer of theBand Fund. He will maintain a cash account of all amounts received towards the band fundand credit them as early as practicable to the Band Account with the State Bank of Indiawhich will be in the name of the Commandant. He shall not withdraw any amount from theBand Fund or spend any amount available with him in cash without the definite orders of theCommandant in writing. He is responsible fro the correct maintenance of the accounts andhe shall produce the Account Book for the Commandant’s check on any working day on orbefore 5th of each month.

4) The entire accounts of the Band Fund will be regularly audited by a Board once a monthconsisting of the Deputy Commandant and two Junior Officers and the proceeding of the AuditBoard submitted to Commandant, as in the case of other private funds and Company Funds.

5) The Officer Commanding Regimental Centre, will prepare a balance sheet in respect ofBand Fund at the end of the month and submit it to Commandant, through Deputy Commandant,on or before 5th of every month.

6) The Officer Commanding Regimental Centre, will be paid a sum of Rs. 5 (Rupees fiveonly) per month towards honorarium for maintaining the cash accounts.

THE TAMIL NADU SPECIAL POLICE MANUAL174

III. Recruitment - a) Vacancies in the Band Staff will be filled in either by direct recruitmentor by transfer as provided for in the Tamil Nadu Special Police Subordinate Service Rules. If thephysical measurement of qualified musician fall short the required measurement for recruitmentas Police Constable Bands men for the Regimental Centre. Government may be addressed forrelaxation of relevant rules in respect of qualified musicians. The Commandant will be theappointing authority for direct recruitment.

b) Boys with anear for music may be given training by the Band Master with a view to theirenlistment in the band as and when vacancies occur due to retirement, death or otherwise inthe band staff not more than 2 boys should be trained at a time for which a sum of Rs. 10(Rupees ten only) each per mensem will be paid as pocket expenses from the band fund.

IV Engagement - a) The Regimental Centre, band will be available for all Tamil Nadu SpecialPolice Battalions Sports and other ceremonial functions conducted by the Battalions free of cost.The Commandants of Battalions will secure private engagement for the band about the same timesas the Battalion Sports are being held. Leading clubs and private parties may wish to avail themselvesof the opportunity to engage the band. Prominent persons may also like to engage the band for theweddings, etc. No private engagements will be accepted free of cost.

b) The members of the band are prohibited from paying individually or in numbers atprivate functions without the previous sanction of the Commandant. On no account should theband accompany any marriage on private party procession.

V. Itinerary - In order to ensure that the Regimental Centre Band is made available at allBattalion Sports, the Commandants will fix up the dates of holding of their sports and informthe Commandant, TSP II Battalion. of the exact dates one month in advance.

VI. Band Staff and equipment - a) The Bandsmen are members of the Police Executive Forceand they are governed by the discipline and appeal rules applicable to the members of the force.

b) The musical instruments and other equipments of the band including band uniformwill be taken into stock and separate stock book which will be maintained by the OfficerCommanding, Regimental Centre.

c) The Band Master Havlidar will be incharge of all the instruments which are in use. TheBandsmen are solely responsible for the proper upkeep of these instruments. If any instrumentis carelessly lost or damaged, the concerned bandsmen shall be made to pay for its replacementor repairs. The Band Master Havildar will inspect them once a week and report their conditionto the Officer Commandant, Regimental Centre,

d) The instrumentation of the band strength of 26 will be as follows.

Instrument No of instrument

Read or wooden Flute / Picco 1E Flat Clarinet 1Solo B Flat Clarinet 3Ist Clarinet 22nd Clarinet 23rd Clarinet 1Al to Saxophone 1Tenor Saxophone 1Bassoon 1Eb Horns (1st and 2nd) 21st B Flat Cornet 22nd B Flat Cornet 21st Tenor Trombone 12nd Tenor Trombone 1B Flat Trombone 1Bass 1Per Side Drum and effects 1Ours – Bass Drum T’mpan & Gymbaks (percussion) 1

Total 26

THE TAMIL NADU SPECIAL POLICE MANUAL 175

VII. Band Fund charges, etc - i) The following rates shall be charged from private personsclub and party hiring the band under rule IV First – Two hours. Rs. 80 (Rupees eight only) Everyadditional hours or part thereof of Rs. 30 (Rupees thrity only)

Note : A concession of 50 percent in the engagement fee alone will be allowed to PoliceOfficers of and below the rank of Assistant Commandants of the Special Police Battalions inrespect of engagement for functions conducted only with their own children and sole dependants,Similar concession will also be allowed to the ministerial staff of the Police Department for theirengagement of the Police Band.

2) The maximum period for which the band will be hired shall not exceed four hours onany one occasion and one and the same day.

3) Regarding fees for engagement the prior concurrence of the party shall be obtainedbefore accepting the engagement and fees from private individuals will ordinarily be collectedin advance by Officer Commanding, Regimental Centre, and credited to the fund accountsimmediately. However the Commandant reserve the right of accepting engagements from privateparties and his decision with be final.

4) The transport charges for a Police lorry for transporting the Band Staff for any privateengagement will be according to the rates in force which at present is Rs. 1.00 per mile. Thelorry hire charge will be collected by the Band party incharge of the respective engagement inadvance from the private party engaging the band., if police transport is used and the amountthus collected will be remitted to Battalion Office for crediting to the Government account underthe relevant head of account.

5) At the end of each month the Officer Commanding Regimental Centre, will draw up a listof Bandsmen who rendered service at private engagement during the month and he will claim ofbehalf of each man the amount due to him in proportion to services rendered by him. Theamount thus claimed should not exceed 50% of the total amount realized during the month foreach of the engagement.

6) The list which will be in the form of a register should show the names and full particularsof the Bandsmen and shall be submitted to the Commandant through the Deputy Commandant,noting the availability in the Band Fund Account for sanctioning honorarium to Band Staff.The list should be put up to Commandant on or before 5th of each month.

7) The Commandant, will pass orders n the register regarding the amount to be drawn andpaid to Cash Bandsmen.

8) The list should be used as an acquaintance roll for the sums disbursed for checking theBand Fund each Account Book and it should be audited each month before the 10th of themonth.

9) The Proceeds of the Band Fund will be deposited in a personal deposit account in thename of the Commandant, TSP II Battalion, in the State Bank of India and the Commandant,alone will operate this account.

VIII. Travelling and other allowances - Travelling allowance shall be paid officiallyaccording to the rates in force when the band is on tour on account of Government duty. Forprivate engagements outside a radius of five miles (8 Kms) from the Headquarters at Avadi,the party that engages the band will meet all expenses to and from the place of engagement,such as Railway fare daily allowance of the bandsmen according to the Government rates,engagement fees and transport charges.

IX Dress regulations - The Band Staff will be supplied working dress (Khaki) atGovernment cost according to the scale of uniform supplied to the respective ranks. In additionto working dress, they will be supplied with ceremonial band uniform for summer and winteruse. The ceremonial uniform will be worn during all Government and private engagements.

X Inspection - The kit and musical instruments of all the members of the RegimentalCentre Band shall be inspected by the Deputy Commandant, Regimental Centre, by the 15th

January and 15th of July of each year and a report sent to the Commandant in this regard.

THE TAMIL NADU SPECIAL POLICE MANUAL176

XI General - i) All correspondence relating to the Band should be addressed to theCommandant, TSP II Battalion, Avadi, Madras 54.

ii) The Commandant, shall have power to incur expenditure up to Rs. 200 (Rupees twohundred only) on any one item of purchase, repairs or replacement Expenditure of greater sumsshall be referred to the Deputy Inspector – General of Police, Railways and Armed Police Madrasfor sanction.

iii) The Commandant is the sole administrator of the Band Fund and all expenditure fromthe fund shall be supported by his written orders.

iv) Any alteration of the foregoing rules or any amendment there to shall meet the approvalof the Inspector General of Police, Madras – 4.

240 Cinema Fund i) Short title - These Rules may be called “The Cinema Fund RulesSpecial Police, Avadi.

ii) Object of the Fund - A 35 mm projector has beer purchased by the Unit to screen filmsto the Tamil Nadu Special Police Personnel and their families living in Avadi and SathyamoorthyNagar.

iii) Sources of income - The fund will be financed from the monthly subscriptions realizedfrom the members of the force as shown below.

Rs. P.

Gazetted Officers 1 00

Junior Officers 0 50

Non-Commissioned Officer 0 37

Lance Naik and Constables 0 25

iv) Responsibility - The Account of the fund will be maintained by an officer of the rankof an Inspector nominated by the Commandant, of the Unit. He will also maintain a StockRegister in a suitable form for all property belonging to this Fund and will be responsible for theproper maintenance and up keep of them. He will also maintain a register of articlescondemned and disposed of.

v) Rules - a) A pass for admission to the film show will be issued by the Officermaintaining the Cinema Fund to each and every subscriber who by virtue of it is entitled tobring his family, children and others solely dependant on him. The pass will be shown wheneverdemanded by the officers authorized to check and supervise the conduct of the film shows.

b) Persons without passé will not be allowed in the open air theatre to see the film.

c) A trained operator will be appointed to operate the Projector and attend to its maintenance

d) All Rules and Regulations under Cinematograph Rules that are a applicable to suchshows will be made applicable here also licence for screening the films will be taken in the nameof the Commandant, Special Police Unit, Avadi. Licence fees, if any will be met from this fundwith the approval of the Commandant.

e) No outsider or any other person not belonging to the force will be entitled to a pass or foradmission to the film shows. It is the responsibility of all ranks to avoid and prohibit theadmission of outsider to such shows.

f) An Assistant to the operator may be appointed under the orders of the Commandantand he may be paid a remuneration or honorarium as fixed by the Commandant from theCinema Funds.

g) All expenses connected with the hiring of films, purchase of spares furniture and repair tothe projector will be met from the Cinema Fund after obtaining the approval of the Commandant.

h) Expenditure to meet the charges for conducting dramas, dances and other entertainmentsbeneficial to the unit personnel and their family will also be met from the Cinema Fund with theapproval of the Commandant.

THE TAMIL NADU SPECIAL POLICE MANUAL 177

i) Assistant Commandant, Headquarters or any other Assistant Commandant, nominatedby the Commandant will supervise the functioning of the Cinema and Cinema fund. He willaudit the accounts of the fund every month and send the Audit report to the Commandant,before the 10th of every month.

j) All members of the Force are expected to maintain proper discipline and decorum whileattending the Cinema and any indisciplinary behaviour of the members or their families attendingthe Cinema will be dealt with suitably by the Commandant, Special Police Unit, Avadi.

vi) Authority of expenditure – Expenditure upto Rs. 10 in each and every case will besanctioned by the Officer nominated, by the Commandant to maintain this Fund but anyexpenditure over Rs. 10 requires the sanction of the Commandant.

vii) Honoraria – The following rates of honoraria may be sanctioned by the Commandant forpersons attending to the work connected with this Fund.

Rs. P.

a) Junior Officer attending to the Management of the Fund 20 00

b) Operator (Licensed) 50 00

c) Assistant to the operator 30 00

viii) Other expenditure – A portion of this Fund at the discretion of the Commandant andwith the approval of the Deputy Inspector General of Police, can be utilized for common purposeof the Unit viz.

1) To meet the matching grant connected with the midday feeding of the School Children

2) To meet the expenditure of the Mahamaye temple when the donation or collection of thetemple fund are not sufficient low.

3) Any other item of expenditure the Commandant may consider necessary for the benefitof the personnel and their families.

Note : The Commandant of Special Police Units may frame Rules on similar lines for theirUnit Cinema in case they own a 35 MM/16MM Projector. All such Rules shall get the priorapproval of the Inspector General of Police, Tamil Nadu.

241. Club Fund Rules - Constitution There shall be an Officer’ Club in every unit of theTamil Nadu Special Police and it shall be named as “Officers’ Club”. All Gazetted Officers,Junior Officers Radio Supervisors, Radio Technicians, Unit Medical Staff and Office Managerwill be the compulsory members of the Club and will subscribe to the Club monthly at thefollowing rates or at the rates fixed by the Commandant of the Unit from time to time during theGeneral Body Meeting.

1) Gazetted Officers Rs. 2.00

2) Junior Officers Rs. 1.00

3) Radio Supervisor Rs. 1.00 Radio Technician Office Manager and other

ii) Club Committee - The constitution of the Club Committee will be the President,Vice-President and Honorary Secretary-Cum-Treasurer. The Commandant, will be thePresident, Assistant Commandant, Headquarters, will be the Vice-President, One Junior Officernominated by the Commandant will be the Honorary Secretary-cum—Treasure

iii) General Meeting - A General body meeting will be held every month on a date notifiedby the President. All members of the club will attend the meeting and discuss any resolutionmoved for discussion by any member. A majority vote carries any resolution before the ClubCommittee for compliance. In case of equal voting the President will have a casting vote.

iv) Alterations in rules – Any proposed alteration in the Club Rules must be placed beforea general body meeting and passed by the majority. Similarly and expenditure incurred duringthe month must be carried out by a majority of votes next month.

v) President – The president will administer the club.

THE TAMIL NADU SPECIAL POLICE MANUAL178

vi) Vice President – The Vice President will be responsible for the general supervision of thework of the club and for the control of the expenditure. He shall audit the accounts of the clubevery month and submit the report for the general body meeting.

vii) Honorary Secretary – Cum- Treasurer – He will be responsible for

a) The maintenance of books and registers of the club.

b) The Maintenance of cash book

c) The collection of subscriptions, issue and payments of bills.

d) The maintenance of Post Office Savings Bank Account Book of the Club.

e) Maintaining an up-to-date copy of the Club Rules.

f) General cleanliness of the club furniture, fittings and other properties.

g) The Supervision of the issue of all invitations.

viii) Duties and Club Orderly – a) He will work under the supervision of the Club Secretary.

b) He will bring to the notice of the Club Secretary. any instance or neglect.

c) He will be responsible for the general cleanliness of the club and furniture, etc.,

d) He will keep in safe castody all club stocks of furniture, crockery and other properties.He will report to the Secretary any loss or breakage.

e) He will be responsible for the safe custody of keys of cup board, almirahs and store rooms.

ix) Object of the club - (a) To provide amenities, arragesocial gatherings andentertainments to the members

b) To provide and encourage in-door and out door games to the members and their families.

c) To provide social welfare amenities and foster brotherhood and friendliness among themembers and their families.

d) To provide news papers and periodicals.

x) General rules - a) Every member should be have properly refitting their status and inaccordance with the club rules.

b) Any complaints or suggestions about the club should be lodged in writing to the Vice-President who will try to rectify or take necessary action, if necessary with the concurrence ofthe President of after discussion and approval in the general body meeting.

c) No member will use the club properties for his personal use without the prior sanction ofthe club Secretary.

d) Every member should clear his montly subscriptions during the first week of the month.Any arrears of outstanding bills of the members, who may be out of station will be collected bythe Company Commanders or other appropriate authorities and sent to the Secretary.

e) All the rules are subject to alteration and modification by the general body meeting. Anychange in the rates of subscription will be duly adopted at the general body meeting of the club.

f) Minutes of every meeting will be recorded by the Secretary and circulated to themembers of the club.

g) The general body meeting will also hold discussions on expenditure, purchase andother subjects.

242. Rules Governing the karagam troupe and the karagam fund in the SpecialPolice, Avadi.

(G.O. Ms. N. 937 Home) Dated 15th March 1963)

Constitution and address - 1) The Special Police “Karagam” Troupe located at theBattalion Headquarters of Special Police Avadi, will be styled as the Special Police KaragamTroupe

2) It is constituted from among the members of the Special Police Unit, Avadi and willconsist of only as many men as are absolutely required for staging a performance.

3) The address will be Special Police Avadi, in the Chingleput district.

THE TAMIL NADU SPECIAL POLICE MANUAL 179

4) Object – It is chiefly intended for the furtherance of the cultural activities of the policemenand their families as a part of welfare activities undertaken for them.

5) It may also be occasionally hired by private persons bodies on application, provided itdoes not interfere with normal duties of the participants.

6) Management – The Commandant, shall be the sole administrator of the Karagam troupeand the Karagam fund.

7) Assistant Commandant, Headquarters, will act under the orders of the Commandant inconnection with all maters concerning the Karagam troupe. The troupe will be under hissupervision but he shall on no account detail the party for private engagements without theexpress orders of the Commandant. He will collect the charges for the engagement as per rateslaid down, from the parties concerned and hand over the cash to the Budget Accountant of theBattalion Office with vouchers showing the names of the person who has hired the troupe, thepurposes and the period for which it is so hired and the amount collected therefore.

8) a) All instruments and materials required for the party will be on the charge of the OfficerCommanding Company Regimental Centre, and he will be responsible for the proper upkeepand maintenance. He will maintain a separate stock register for this purpose and maintain it.

b) The Budget Accountant of the Battalion office shall be the ex-officio treasurer of theKaragam Troup Fund. He will maintain a cash account of all money received from the OfficerCommanding. Regimental Centre, towards Karagam Troupe Fund and credit them as early aspracticable to the account with the State Bank of India, or the Local Post Office Savings Bank.He shall not withdraw any amount from the Karagam Account or spend any amout availablewith him in cash without the specific orders of the Commandant in writing. He shall be responsiblefor the correct maintenance of the accounts and the custody of the cash balance. The accoutsshall be checked by the Commandant, or Assistant Commandant, Headquarters, as often aspossible.

9) Karagam men and equipment – The troupe will ordinarily consist of 16 men. Thenumber of the troupe may be increased or reduced as according to the circumstances and atthe diseretion of the Commandant, Special Police, Avadi. An Inspector or a Sub-Inspector shallaccompany the troupe whenever they go out and play. The Assistant Commandant, Headquarterswill see that the normal routine duties of the Battalion do not suffer by detailing too many menfor Karagam.

10) The members of the troupe are but member of the Police Executive Force and they willbe governed by the all the rules applicable to the members of the Special Police and no immunityis sought to be conferred on them except in so far as has been provided for in the these rules.

11) Equipment of the Karagam Troupe will consist of those instruments now available inthe Battalion and those additions that may be made with the approval of the Commandantfrom time to time.

12) The members of the Karagam Troupe are solely responsible for the proper upkeep ofthe instruments, etc. It any instrument is carelessly lost or damaged, the concerned man shallbe responsible for its replacement or repairs as the case may be. The senior most Non-Commissioned to be in-charge of the instruments and to inspect them periodically.

13) Collection and disposal of Karagam Fund – The following rates shall be chargedfrom private persons bodies hiring the Karagam under bye-law 5) for a single performance, theduration of which will not ordinarily exceed 60 minutes.

Rs.

Make up charges 125

Hire charges including Honorarium for the members 75of the troupe and one Inspector and oneSub-Inspector in-charge

“If representations are received from education institutions Government departments,private persons, bodies, etc., to depute the Karagam Troupe free of cost for a performance,which is run on a “No loss, No Profit” basis, the Inspector General of Police, may allow the

THE TAMIL NADU SPECIAL POLICE MANUAL180

Karagam Troupe to give a performance without collecting the hire charges of Rs. 75. Themake up charges shall however be met by the educational institutions, Government departments,private persons, bodies, etc., hiring out the Troupe”.

14) The above amount will be payable in advance before the troupe is detailed. The fullamount received from the private parties shall be remitted to the Battalion Office as soon ascollection is made.

15) At the end of each month, the Officer Commanding, Regimental Centre, will draw up alist of Karagam troupe members, who took part in the private engagements and will claim onbehalf of each man, the amount due to him in proportion to the service rendered by him subjectto a maximum of Rs. 2 each per performance. The amount thus claimed should not exceed 50percent of the hire charges.

16) The list should show the names and full particulars of the Karagam troupe men andshall be submitted to the Commandant, through the Budget Accountant who will note theavailability of the funds in the Karagam Troupe Fund Account.

17) The Commandant, will pass orders regarding the amounts to be drawn and paid toeach person.

18) The above list after it is passed for payment and the amount disbursed, shallconstitute and expenditure voucher and shall be produced for audit as and when required.

19) The Commandant is the sole administrator of the Fund and all expenditure from itshall be supported by his written orders.

20) The opening of a personal deposit account in the State Bank of India or the Post OfficeSavings Bank Account for this purpose is authorized. It will be within the Commandant’s powersalone to withdraw from this account.

21) Trevelling Allowance – Travelling allowances will be paid officially according to therates admissible when the Karagam party is on tour on Government duty. For Private engagementthe members will draw a single Railway fare or any other cost of conveyance and daily allowancein accordance with Government rates. These charges will be debited to the Karagam Fund Incase the members of the troupe are taken in Government conveyance for private functions the hirecharges for the conveyance according to the rates existing will be paid by the party.

22) Each time the Karagam party is sent out for preference the Deputy Inspector General ofPolice, Railways and Armed Police, Madras should be informed.

23) General – Any alteration of the foregoing bye-laws or any amendments thereto shallmeet the approval of the Inspector General of Police, Madars.

243. Polish Fund - 1) A Private Fund known as the Battalion Polish Fund will bemaintained for the benefit of the force.

2) The purpose of this Fund will be to stock and sell articles of clothing, cleaning materialsand such other commodities as are in common demand by members of the Force subject toapproval of the Commandant.

3) The Fund will be under the supervision of the Deputy Commandant and if no DeputyCommandant, is sanctioned the Commandant, who will check the monthly Balance Sheet. AllBank transactions will be in the official designation of the Commandant who will make outcheques for payment of bills.

4) The Fund will be run by the Inspector nominated by the Commandant, and he will becalled the Polish Officer. He will receive an honorarium of Rs. 20 per mensem from the Fund. Hewill be assisted by an orderly who will receive an allowance of Rs. 5 per mensem.

5) The Polish Officer will be responsible for the correct maintenance of stocks and Registersand for the correctness of the accounts.

6) Cash will be kept in a suitable safe and the keys will be kept with the Polish Officer. Thecash safe will be deposited daily in the evening at the Quarter Guard for safe custody.

7) Transactions with firms will be made only with the approval of the Commandant, whowill make payment by cheques.

THE TAMIL NADU SPECIAL POLICE MANUAL 181

8) Purchases by the Junior Officers and Other Ranks will be made through the CompanyCommander on the credit system.

9) The following records will be maintained by the Polish Officer.

a) Cash Bookb) Stock Bookc) Goods and Capital Account Bookd) Ledger, Profit and Loss Account Booke) Advance Account Bookf) Invoice Book (In-duplicate)g) Cash Bill Bookh) Stamp Account Booki) A memorandum book of Correspondencej) Audit Report Filek) Issue list filel) Polish Fund Loan Account.10) The Fund will be audited by one Assistant Commandant, and one Inspector other than

the Inspector in-charge of the Fund, one Sub-Inspector every month with the assistance of anAccountant.

11) Limited advances will be granted from the Fund. Applications will be made to theCommandant in writing as shown in Appendix XLVIII. Advance will on no account exceed thefollowing.

Rs.

Adjutant Inspector / Inspector 60Sub-Inspector 40Havildar/A.S.T 30Naiks and Lance Naiks 25Constables 2012) Advances will be made to companies staff at the Commandant’s discretion. No interest

will be charged on such loans, unless specifically ordered by the Commandant.

13) Interest will be charged on all other advances and will be calculated in terms of paise bythe following formula

Interest in paise equals :

Amount of each instalment x No. of Instalments4

(No. of instalments – 1)

Eg. (a) Rs. 40/- advanced to be recovered in eight instalments of Rs. 5/- each

= 5 x 8 x (8+1) = 5 x 8 x 9 = 90 paise4 4

(b) Rs. 16/- Advances to be recovered in eight instalment of Rs. 2/- each.

= 2 x 8 x 9 = 36 paise

414) The usual interest will be recovered on all advance made to men deputed to attend courses.

No interest will be recovered on amounts advanced to men proceeding on Escort Duty, out suchadvances will be adjusted when their traveling allowance bill for the journey is cahsed.

15) The maximum period allowed for the repayment of any loan is eight months.

16) No advance will be granted to any individual while he has a previous advance outstanding,except with the special permission of the Commandant.

17) No luxury item will be sold in the Polish Stores.

18) The Commandant is the competent authority to decide which articles come under thecategory of luxury goods.

THE TAMIL NADU SPECIAL POLICE MANUAL182

19) No liquor will be sold in the Polish Stores. When in field areas, where the issue of liquoris permitted and available at reasonable costs, liquor can be supplied to the members of theforce only on the approval from the Deputy Inspector General of Police.

20) Separate liquor stock and Issue registers will be maintained.

21) Articles once sold to the Unit members from Polish Stores should not be resold by anymember of the force at speculative prices.

22) The total amount of stock in the Polish Stores at a time should not exceed Rs. 15,000.

23) The cash Balance in the cash chest should not at a time exceed Rs. 1,000 and theremaining amount should be in the State Bank of India or Post Office Savings, Account in theofficial designation of the Commandant.

24) The Commandant, Deputy Commandant and Assistant Commandants in charge conductsurprise checks.

25) Any expenditure from the Battalion Polish Fund upto Rs. 500 requires the sanction ofthe Deputy Inspector General of Police, and exceeding Rs. 1,000 requires the sanction of theInspector General of Police, (vide Rc. No. 2133/SR-3/70-2, dated 16th June 1970).

26) The profit levied on articles should not exceed 5 percent of the value of the articleexcept liquors. The Deputy Commandant. Commandant will fix up the rate of profit on eacharticle.

27) Every care and caution must be exercised in incurring irrecoverable expenditure fromthe Fund. Wreckless spending on parties, purchase of articles other than day to day necessitiesetc., should be avoided. Expenditure on such items should not exceed Rs. 75 at a time.

28) Rules 27 will not apply to amounts sanctioned for occasions like Pongal, Deepavali,New Years’ Day, Onam, Independence Day and Republic Day celebration feasts. Amountsanctioned under this rule should be with the ambit of Rule 25.

29) Commandants will exercise utmost restraint in allowing credit sales.

30) Purchase for the Polish Stores will be done only by a Purchase Committee constitutedby the Commandant with an Assistant Commandant, Inspectors or Sub-Inspectors.

31) The Monthly Audit Board may propose condemnation of any article if in the opinion ofthe Board such articles are unfit for human consumption and further use, with theapproximate value to be written off from the accounts. Competent authorities will pass ordersordering such amount to be written off from the accounts and it should not exceed theirsanctioning power vested in them.

THE TAMIL NADU SPECIAL POLICE MANUAL 183

P A R T - III

APPENDICES

I. Line Hut Register.II. Married Quarters Waiting List

III. Mess Attendance RegisterIV. Daily Ration Issue RegisterV. Ration purchase Register

VI. Monthly Messing ReturnVII. Agreement Coffee Shop

VIII. Agenda for MeetingIX. Committee Meeting Proceedings

X Minor Punishment / Orderly Room RegisterXI Long Leave Register

XII Casual / Compensation Leave RegisterXIII Railway Fare Concession RegisterXIV Reister of Talent - Coy / Group TSPXV Running Cost of Motor vehicles - Working Sheet

XVI Light Battle OrderXVII Battle Order

XVIII Allocation list of Articles of clothing for personnel, Special Police UnitXIX Stamping of Store ArticlesXX Cycle Return

XXI Arms and Equimpment - Scale ofXXII-A List of Articles in the Kit Lay Out DiagramXXII-B Kit Lay out Diagram

XXIII Kit Deficiency RegisterXXIV Kit Inspection RegisterXXV Clothing Register

XXVI History Sheet of Cycles, etc.XXVII Medical Inspection Register

XXVIII Medical Officers Visiting Book/SXXIX Palludrine RegisterXXX Blood Grouping Register

XXXI Register of Special CoursesXXXII Check Register for receipt of Bills

XXXIII Accident RegisterXXXIV Check Register of Driving LicencesXXXV Register of Persons trained in driving

XXXVI In and out Register for Motor VehiclesXXXVI Statement of Petrol/Diesel evoporation

XXXVIII Stock Register of receipt and issue of PetrolXL Tent Hire Charges Register

XLI Occupation of married Quarters - StatementXLII Training Programme for 12 weeks

XLIII Training Programme for six weeks for active companies on detachment dutyXLIV Allocation List by CompaniesXLV Allocation of Head Quarter Comapny

XLVI Allocation list of Active CompanyXLVII Allocation list of Regimental Centre

XLVIII Form of application for advance from Battalion Polish FundXLIX Scale of Accessories for Bicycles

L Scale of Tailors tools and materialsLI Details of Tools and Materials for Unit Boot and Equipment Repairer

LII Motor Transport Technical Inspection Report ( By Motor Transport Officer)

THE TAMIL NADU SPECIAL POLICE MANUAL184

APPENDIX NO. I

LINE HUT REGISTER

Serial Rank General Name Company Date of Date of Signature of RemarksNumber Number Occupation vacating occupant

(1) (2) (3) (4) (5) (6) (7) (8) (9)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10

APPENDIX NO. II

MARRIED QUARTERS WAITING LIST

Serial Rank General Name Company Date of Quarters Date of Date Quarters RemarksNumber Number application number falling number

vacant

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

Number of quarters

and date of falling

vacant

Date of allotment

and number of

quarters

1.

2.

3.

4.

5.

6.

7.

8.

9.

10

THE TAMIL NADU SPECIAL POLICE MANUAL 185

Dates 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APPENDIX NO. III

MESS ATTENDANCE REGISTER FOR ...........................

Company.............................. Place of Duty........................

Dates

Serial Rank General Name Company 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

(1) (2) (3 (5) (5) (6)

1.

2.

3.

4.

5.

6.

7.

8.

Total

number

of daysRate

Total

amount Remarks

(7) (8) (9) (10)

1.

2.

3.

4.

5.

6.

7.

8.

THE TAMIL NADU SPECIAL POLICE MANUAL186

APPENDIX NO. IV

DAILY RATION ISSUE REGISTER

Month ................ Year........................

DateRice

Bags. Lit./KgsMaida or wheatBags. Lit./Kgs

DhallLit.

VegetablesKgs.

FirewoodTons. Kgs.

Coconuts.Nos.

Butter withLit. Lit.

(1) (2) (3) (4) (5) (6) (7) (8) (9)

PappadamNos.

TeaKgs.

CoffeeLit.

MilkLit.

SugaKgs.

SaltLit.

ChiliesKgs.

CorianderKgs.

TamarindKgs.

(10) (11) (12) (13) (14) (15) (16) (17) (18)

1.

2.

3.

4.

1.

2.

3.

4.

Onions

Kag

Turmeric

Kgs.

Mustard

Kgs.

Pepper

Kgs.

Garlic

Kgs.

Asafoetida

Kgs.

Cummin

Kgs.

Uluvai

Kgs.

Ginger

Kgs.

(19) (20) (21) (22) (23) (24) (25) (26) (27

1.

2.

3.

4.

Empty

Tons. Bags.

Number of

milos daily

Remarks

(28) (29) (30) (31) (32) (33) (34) (35) (36)

1.

2.

3.

4.

THE TAMIL NADU SPECIAL POLICE MANUAL 187

APPENDIX NO. V

RATION PURCHASE REGISTER

Company.............................. Month .............. Year..............

Date Rice Maida orwheat

Dhall Vegetables Fire wood Coconuts Oil Butter Milk Pappadam

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs. Rs. Rs. Rs.Rs.Rs.Rs. Rs. Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.

1.

2.

3.

4.

5.

Tea Coffee Milk Sugar Salt Chillies Coriander Tamarind Onion

(11) (12) (13) (14) (15) (16) (17) (18) (19)

Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs. Rs. Rs. Rs.Rs.Rs. Rs. Rs.

1.

2.

3.

4.

5.

Turmeric Mustard Pepper Garlic Asafoetida Cummin

etc.

Daily

Total

Grand

Total

Remarks

(20) (21) (22) (23) (24) (25) (26) (27) (28)

Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs.Rs. Rs. Rs. Rs.Rs.Rs.Rs. Rs.

1.

2.

3.

4.

5.

THE TAMIL NADU SPECIAL POLICE MANUAL188

APPENDIX NO. VI

Month by Messing Return of ................... Company for..............................

P A R T - I.(a) Ration Statement

Items Quanity Balance on Istof month

Purchase duringthe month

Consumed duringthe month

Remarks.

Quantity ValueRs. Ps.

Quantity ValueRs. Ps.

Quantity ValueRs. Ps.

Quantity ValueRs. Ps.

Rise

Wheat

Dhal

Mutton / Fish

Fire wood

Sundries

Miscellaneous

Total

Dedut : Sale proceeds of gnuny bags ......................

Excess Recoveries from provious month ......................

Value of balance ration the end of month......................

Net Total Coat .....................

(b) Cost percentage

Rice Wheat Dhal Mutton Fire Wood Sundries Miscellancous Total

a)Total inclusive number of messing limits for the month ..................b)Total exclusive number of messing limits for the month ..................c)Number of persons fed free with mess committees approvel ..................d) Inclusive cost of messing per man per day ..................(i.e., Not total cost of mising divided by the total inclusive number of messing units.)e) Exclusive cost of messing per man per day ..................(i.e, Net total cost of messing divided by the total exclusive number of messing units.)f) Inclusive cost of messing per man for the moth..................f) Exclusive cost of messing per man for the month ..................

Part IIProceedings of the Mess Committee meeting held on ..................

Balance on lastdayof month

THE TAMIL NADU SPECIAL POLICE MANUAL 189

APPENDIX NO. VII

AGREEMENTIn return for being permitted to run a Coffee Shop. Coffee shop buildings for purpose of selling

Tea etc., to the men of the Special Police Unit at agree to abide by the following conditions.

1. I agree to pay the usual rent for the building to the Government every month on or before2. I agree to return a percentage of 2 percent donation on all bills payable to me, the Company fund.3. I agree to prepare all bills before the end of each month - Officer’s Bills will be drawn up separatly andbills of non-Commissioned Officer and men will be presented in a consolidated account for the Companyto the Company Commander on the First of very month.4. I agree to maintain a special book for men’s accounts keeping an account under each man’s name therein.5. I agree to allow no man credit exceeding Rs. 8 and Non - Commission Office credit exceeding Rs. 10.6. I agree to keep my account books open for inspection by any person who has an account with me and byOfficer of the Unit at any time during working hous.7. I agree to keep the Coffee shop clean and in a sanitary condition at all times and to keep it open forinspection to any officer between sunrise and sunset.8. I understand that if I fail to abide by any of the above conditions or if I fail, to satisfy the standardwhich is required by any of the Gazetted Officers of the Unit or for any other reason whatsoever, mytenancy is liable to be stopped at any time by the Commandant.

Signed in the presence of

1. Company Commander (Sd)

2. Another witness Coffee Shop Contractor

APPENDIX NO. VIII

AGENDA FOR COMPANY

Committee

General Body meeting.

Extra Ordinary General

To be held at on

1) To read and record the minutes of the previous meeting held on

2) Businee arising from the previous meeting.

3) Subjects for discussion

1)

2)

3)

4) Any other business

Sd.

Honorary Secretary

THE TAMIL NADU SPECIAL POLICE MANUAL190

APPENDIX NO. IX

COMMITTEE MEETING PROCEEDINGS

Proceedings of Company..............................

Committee Meeting held at on extra ordinaryGeneral bodyGeneral Body,

Present :

President

Vice - President

Hony. Secretary

Members

1.

2.

3.

4.

5.

6. etc.

Resolved that :

1) The minutes of the meeting held on ................... be recorded.

Proposed by :

Seconded by :

2) Any other subjects - subjects to be indicated are by one.

Proposed by :

Seconded by :

(Sd. President)

THE TAMIL NADU SPECIAL POLICE MANUAL 191

APPENDIX NO. X

MINOR PUNISHMENT REGISTER

SerialNumber

Date of holdingorderly room

Defaulter’s Description ofoffenceRank Number Number

(1) (2) (6)(3) (4) (5)

Nature of punishmentawarded

By whom awarded Initial of coyCommender

(7 (8) (11)(9) (10)

Signature of Officerawarding the

punishment

Dates whenpunishment carried out

APPENDIX NO. XI

LONG LEAVE REGISTER

SerialNumber

Rank Leave required

(1)

Cl.No Name Petition date

(2) (6)(3) (4) (5)

Reason Orders of Commandant or

Assistant CommandantRemarks

(7)

Leave Roll

Number

Date of

availing

Date of

return

(8) (11)(9) (10) (12)

THE TAMIL NADU SPECIAL POLICE MANUAL192

APPENDIX NO. XIII

RAILWAY FARE CONCESSION REGISTER COMPANY

Serial number, Rank number and name Particulars of Family members

Whether married or not 1 to 7

Date when bought on to married

strength

Nearest Railway Station

to Home

Distance

Name Date of BirthSerial Number

Period ofleavegranted

Date ofavailing

Date ofreturn Remarks

Details ofRailway Faregranted

(1) (2) (3) (5)(4)

APPENDIX NO. XII

CASUAL / COMPENSATION / LEAVE REGISTER

No. Rank Name Company.

Serialnumber

Reasonsfor leave

Period ofleave

Casualleave days

Holidayspermission

OptionalHolidays

Compensationleavedays

Initial ofinspector

Totalnumberof day

From To

(1) (2) (6)(5)(3) (4) (7) (8) (9) (10)

THE TAMIL NADU SPECIAL POLICE MANUAL 193

APPENDIX NO. XIV

REGISTER OF TALENT OF .................. COMPANY/GROUP, TAMIL NADU SPECIAL POLICE

Number Rank Name Date ofenlistment

Date ofbirth

I. Athletics

100 Metres

200 Metres

400 Metres

800 Metres

1,500 Metres

5,000 Metres

10,000 Metres

110 Metres hurdles

400 Metres hurdles

4x100 Relay

4x100 Relay

II. Field Events

Running High Jump

Running Broad Jump

Jauveline Throw

Hammer Throw

Throwing the Discuss

Putting the shot

Polevault

Gymnastics

Acquatics

Wrestling

III. Cultural

Acting

Music Vocal

Music Instrumental

Drawing

Painting

Handicrafts

IV. Technical

Carpentry

Blacksmiths

Radio-photography

Electrical Work

Car Mohism

THE TAMIL NADU SPECIAL POLICE MANUAL194

APPENDIX NO. XV

ILLUSTRATION SHOWING RUNNING COST OF VEHICLE NUMBER FOR

Total K.M. Run. ......................

Serial Number, Details. Amount

1. Capital Cost

2. Renewals and Repairs

a) Tyres and tubes

b) Spares

c) Repais

3. Maintenance Charge - Petrol, Oil, etc., including Drivers’ and cleaners’ Pay

a) Petrol Litres

b) Lubricating Oil Litres

c) Gear Oil Litres

d) General Expenditure

e) Grease Kilogram

f) Driver’ Pay

i) If Naik @Rs. 97.22, Rs. 15, RS. 2 per mensem (Rs. 114.22x12)

ii) If P.C. @ Rs. 78.89, Rs. 15, Rs. 2 per mensem (Rs. 95.89 x 12)

g) Cleaners pay (half per lorry) at Rs. 39.45, Rs. 7.50, Rs. 1 per mensem (Rs. 47.95 x 12)

h) 1/12 of 4 Havildar Mechanics pay

i) 1/2 of pay of motor Transport Officer at Rs. 300, Rs. 20 (Rs. 320 x 12/1/12)

4. Depreciation at 20 per cent of original cost.

5. Amount of tax paid at Rs. for each quarters.

6. Registration fee of the vehicle.

7. Renewal fee of driving licence of driver and half of the cleaners

(Cleaners renewal fees is application for lorries and vans only)

___________

Grant total Rs.

___________

Running cost of mile / Kilometre

___________

Commandent

THE TAMIL NADU SPECIAL POLICE MANUAL 195

APPENDIX NO. XVI

LIGHT BATTLE ORDER

When speed is essential and when so ordered ‘Light Battle order’ will be worn It will always bekept ready in Barrack Room so that men can always turnout in this dress at a moments notice. It consistsof the following.

Bayonet One (J.Os. will carry pistol)

Boots ankle One pair

Brace with D worn as waist belt One

Frog Web One

Hat One

Hawersack slung by brace regitsideOne

Hosetops One pair

Oil bottle One

Pull through One

Putties short One pair

Rifle One (J.Os. will cary pistols)

S.A.A. 50 rounds in bandolies tied to the waist

Scabbard, bayonet One (J.Os. will carry pistol)

Shirt khaki One

Socks One pairs

The hawer sack will ontain the following

Banian One

First Field Dressing One

Laces spare One

Mess tin One

Shirt khaki One

Short khaki One

Soap cake One

Socks One Pair

Towel One

The revolver will be carried on the left in a pistol case and revolver ammunition in a pouch on the right.

In addition. J.Os will carry field glass slung on the right shoulder and a compass, map and message book.

THE TAMIL NADU SPECIAL POLICE MANUAL196

APPENDIX NO. XVII

BATTLE ORDER

The dress for all operations in the field will be “Battle Order”, unless otherwise ordered and consists of the

following.

Bayonet One (Officers will carry pistol)

Boots ankle One pair

Compass, prismatic One (Taken by Platoon Commander)

Field Glasses One (Taken by Platoon Commander)

Frog Web One

Hat One

Hosetops One pair

Maps and message books (Taken by Platoon Commander)

Oil bottle One

Pull through One

Putties short One pair

Rifle One (Officers to carry pistol)

Rain coat One (takes in wet weather only olded and slug over right

shoulder)

Scabbard, bayonet One

Shirt khaki One

Socks One pairs

Web equipment (complete) One (when the rain coat is not taken on hawersack will be

worn on the back

Water bottle (full) One

The hawersack will ontain the following

Banian One

First Field Dressing One

Laces spare One pair

Mess tin One

Shirt khaki One

Short khaki One

Soap cake One

Socks One Pair

Towel One

THE TAMIL NADU SPECIAL POLICE MANUAL 197

APPENDIX NO. XVIII

ALLOCATION LIST OF ARTICLES OF CLOTHING FOR THE PERSONNEL OF SPECIAL POLICE UNITS

Sl.No Articles Number Period of supply To whom supplied

1. Badges 1 Annual Armourers who have undergonea) Armourers-Crossed pineers training at an Arsenal and hammerb) Bugle with cord 1 Triennial Bugler Constablesc) Cap 1 As required Junior Officersd) Good Shooting Rifle 11) i) Star and crossed rifle 1 Annual Non-Commissioned officer and ii) Crossed rifles 1 -Do- constables entitled to them

according to sections 156Chanter XVI Small Arms of Drilland Training Manual RevisedEdition (1966)

2) Light automatici) Star and “LMG” in wreath 1 Annual According to section 29 Chapterii) “LMG” in wreath 1 -Do- VI of the S.A.T. Volume IV of

1931

e) P.T. Instructor 1 -Do- N.C.O.S who qualify at the ArmySchool of Physical Training.

f) Ranki) State enblem of Government of India 2 As required Adjutant Inspectorii) Stars fire point silver metal 6 -Do- Inspectoriii) -Do- 4 -Do- Sub-Inspector (Approved

probationer)iv) -Do- 2 -Do- Sub-Inspector on probationv) Ribbon ½’ wide, half red and half 5” -Do- Junior Officers. dark blue

g) Shoulder letters 7/16’ 1 Pair Annual Junior officers, N.C.Os.constables and bugle boys.

h) Signalling 1 pair -Do- NCOs who qualify in the ArmySignal School and Signallers whopass at annual classification

2 Banians 2 Annual NCOs constables and bugle boys

3. Beltsa) Brown leather 1 As required -Do-b) Sam-Brown 1 -Do- Junior Officers.

3(a) Baret caps khaki woollen 2 Biennial -Do-

3(b) -Do- 2 Annual Motor Transport drivers

4 Blanket (Army pattern) 1 Quinquennial NCOs Constables bugle boysand followers

5 Blue uniform (Aprov) 2 set Annual Mechanics and carpenters

6 Bootsa) Brown ankle 2 Pair -Do- Junior Officersb) Black ammunitioni) Do 2 Pairs -Do- NCOs constables (except these

referred to tin serial No. 6(b)(ii)and (iii) bugle boys)

ii) Do 2” and I Pair alternete Radio operatorsyears

iii) Do 1 Pair Annual Drivers, Cleaners and followers

Note : 1) One pair of spare lace will be issued when black ammunition boots are supplied to the men. This should last the prescribed period of wear for black ammunition boots.

THE TAMIL NADU SPECIAL POLICE MANUAL198

2) Newly recruited Jamedars are entitled to supply of two pairs of Black ammunition boots and one pair of brown leather boots during their training period. Only one pair of black amminition boots and one pair of brown letaher boots shall be issued in the first instance. The second pair of black ammunition boots shall be issued only after the first pair becomes absolutely unserviceable and shall be withdrawn at the end of the period of training and issued to the succeeding batch of trainees or to other members of the fore inthe boots are in a serviceable condition.

Sl.No Articles Number Period of supply To whom supplied

7 Buttonsa) Medium 5 As required Do. Junior Officersb) Small 8 Do -Do-

Note : A second set of buttons will be issued to be kept in reserve to meet loss or damages.

8 Canes Brown Malaca with errected knot 1 As required Junior Officers and NCOs andconstable

9. Canvas skoes brown 2 Pairs Annual Radio operators, drivers andcleaners

Do 1 Pair -do- NCOs and constables

10. Chevrons-Cloth Khakii) Triple with State emblem 2 Annual Company Quarter Master Havildarii) Triple 2 -do- Havildarsiii) Double 2 -do- Naiksiv) Single 2 -do- Lance Naiks

11. Ground sheet-water-proofi) Do 1 Quinquennial Junior Officersii) Do 1 As required NCOs Constables, bugle boys and

followers

12. Jersy Woolen 1 Triennial JOs, NCOs, Constables, bugle boysand followers

13. Kit bag 1 Decennial -do-

14. Over-allsi) Over-alls 1 Annual M.T. Staffii) Do 2 -do- Rebrowning Staff

15. Peak cap 1 Beinnial Junior Officers

16. Polishi) Black 1 tin One month NCOs, constables, bugle boys.ii) Brown 3 tin 3 months -do-

17. Rings for brass button 1 for each Biennial Junior Officersbotton

18. Sashes washed - Red 1 Quinquennial Havildars

19. a) Shirts khaki Metti cloth for 4 Annual Junior Officersb) Shirts khaki metti 3 -do- NCOs, Constables, bugle boys and

followers

20. a) Shorts khaki drill cloth for 3 pairs -do- Junior Officersb) Shorts khaki drill 3 paris -do- NCOs, constables, bugle boys and

followers

22. Ties Khaki Silk 2 Annual Junior Officers

23. Water proof coat and cover 1 Triennial JOs, NCOs, Constables, Bugle boysand followers

THE TAMIL NADU SPECIAL POLICE MANUAL 199

APPENDIX NO. XIX

STAMPING OF STORE ARTICLES

Articles Number and date ofissue where stamped

Arms :Pistol revolver On the buttRifles -Do-

Web Equipment :Attachment brace Inside the tab between bucklesBelt, Waist Centre of insideBottles, water Bottom of the coverBraces, left Rear centreBraces, right -Do-Carrier catridges 30 rds Inner side of top pouch (to read insde ways)Carrier water bottle Inside bottomCases pistol Inside the flapHaversacks Inside the flapPacks -do-Strap shoulder haversack left Inside one end of the broad strapStrap shoulder haversack right -do-Strap supporting Inner side of buckle end (to read side ways)

Tin Mess M.S. Out side centre of the lid and bottom of the tinFrogs bayonet Lower inner portion (to read sideways)Slings web Inside one end

Equipment leathersBelt leather Outside of the buckle endFrogs leather Centre rearPocket cartridges 15 rounds Centre rearCases, revolver Inside the flapPouch -do-

ClothingsBelt, sam browne Inside buckle endBlanket, army pattern CentreBoots, superior Inside upperBoots black ammunition -do-Dhurry CentreGround sheet W.P. Centre of one of lengthwise edgesJersey woollen Rear inside bottomKit bag Outside bottomShirt Khaki drill Inside rear bottomShort, Khaki drill Inside front wast bandSlough hat Inside rightWater proof coat Inside upper buttom lineWater cover Inside rear flapMug Aluminium Outside, near the handlePlate, Aluminium Inside edges

Note : 1) Number will be stamped on the top and date issue below 2) Web equipment and clothing will be marked with ink 3) When sending to stores any of the above articles the number of each article will be shown on the LARS

THE TAMIL NADU SPECIAL POLICE MANUAL200

APPENDIX NO. XX

CYCLE RETURN FOR THE MONTHS

SerialNumberSerial

NumberUnit

NumberMaker’sNumber

BackCarrier

Bellcycle

Conespanner

Dangerglass

Frontcover

(1) (2) (3) (4) (5) (6) (7) (8)

Lampcycle

Lampbracket

Lock withkey

Oil conwithout top

Pumpconnection

Repairoutfit

Spanner Screwdriver

(9) (10) (11) (12) (13) (14) (15) (16)

Stand for

cycle

Seat

cycle

Pump

clips

Tool Bag Tyre

lever

Tyre

cycle

Tube

cycle

Pump

cycle

(17) (18) (19) (20) (21) (22) (23) (24)

Remarks

(25)

Cycle officer

Officer Commanding Company

Cycle Orcerly

THE TAMIL NADU SPECIAL POLICE MANUAL 201

APPENDIX NO. XXI

ARMS AND EQUIPMENT - SCALE OF

NumberArticles Office Other Remarks

Ranks 1 2 3 4

Arms

Pistol Revolver 1 Nil

Rifle .303 1

Bayonet 1

Oil Bottle 1

Pull through 1

Web equipment

Attachment brace 2

Belt, Waist 1 1

Bottles, water 1 1

Braces, left 1 1

Braces, right 1 1

Carrier catridges 30 rds - 2

Carrier water bottle 1 1

Cases pistol 1 -

Haversack 1 1

Haversacks 1 1

Packs - 1

Puches, basic - 2

Pouch ammunition pistol 1 NIL

Strap shoulder haversack left 1 1

Strap shoulder haversack right 1 1

Strap supporting - 2

Mess tin 1 1

Lanyard pistol 1 -

Rod cleaning pistol - 1

Frog bayonet - 1

Sling, web - 1

Equipment Leather :

Belt, waist - 1

Frog leather - 1

Pockets cartridges 15 rds - 2

Seabbard bayonet - 1

THE TAMIL NADU SPECIAL POLICE MANUAL202

APPENDIX NO. XXII - A

Item Number Description

(1) (2)

1 Cane

2 Lathy3 Putty4 Water Bottle with Carrier5 Putty6 Polish Brown7 Strap Shoulder haver sock Right8 Haver sack9 Medical History Sheet

10 Small Service Book11 Sannad Card12 Strap Shoulder, haver sack13 Polish Black14 Pull thorugh15 Oil Bottle16 Basic Pouch17 Strap Supporting18 Frog Leather19 Strap supporting20 Basic Pouch21 Breach Cover22 Pouch Leather23 Belt Leather24 Pouch Leather25 Shirt Kahki (2 Numbers)26 Hosetop27 Socks28 Banian29 Hosetop30 Socks31 Shorts Khaki32 Jersey33 Steel Helmet34 Rain Coat35 Hot Slouch36 Canvas shoe37 Boots Black38 Kit bag39 Boots Black40 Canvas shoe41 Pack42 Plate43 Mess tin44 Mug45 Blanket46 Dhurry47 Ground Sheet.

THE TAMIL NADU SPECIAL POLICE MANUAL 203

APPENDIX NO. XXII - B

KIT LAYOUT DIAGRAM

THE TAMIL NADU SPECIAL POLICE MANUAL204

APPENDIX NO. XXIII

KIT DEFICIENCY REGISTER

General No Rank Name Company

Date ofInspection

Hat Hatflasher

ForeageCap

Capbadge

T.N.S.Pletter

Starswhite metal

Ribbone Brassrings

(1) (2) (3) (4) (5) (6) (7) (8) (9)

Shirts Banians Jersy Shorts BeltShort

Beltleather

Frogleather

Puchesleather

(10) (11) (12) (13) (14) (15) (16) (17) (18)

Hosetops

Putties

shorts

Putties

long

Socks Stockings Boots

black

Boots

brown

Shoes

brown

Canvas

shoes brown

(19) (20) (21) (22) (23) (24) (25) (26) (27)

Blanket

Dherry Ground

sheet

Mug Polish tin

black

Polish tin

brown

Lathi Slashes

worsted

(28) (29) (30) (31) (32) (33) (34) (35) (36)

Belt

web

Frogweb

Strapshoulder MS

Rt & LT

StrapSupporting

Packweb

Hawerback web

Carriercartridges30 rounds

Attachmentbeak

(37) (38) (39) (40) (41) (42) (43) (44)

Reference to page

number in kitInspection Register

Initial of

PlatoonCommander

(45) (46) (47) (48) (49) (50) (51) (52)

Remarks

THE TAMIL NADU SPECIAL POLICE MANUAL 205

APPENDIX NO. XXIV

KIT INSPECTION REGISTER COMPANY

Date ofInspection

Rank Number Name Item founddeficient

Date of issue

Initital ofPln/Coy. Comr.

(1) (2) (3) (4) (5) (6) (7)

Date of

Report to Bn

Stores

B.O. No.

(Date) for

replacement

Date of

indent for

replacement

Date of

receipt

of the item

with IV No.

Whether on

Payment or at

Government cost

Date of

issue to

individuals

Remarks

(8) (13) (14)(9) (10) (11) (12)

THE TAMIL NADU SPECIAL POLICE MANUAL206

APPENDIX NO. XXV

CLOTHING ROLL

General No. Rank Name Company

Date ofissue

Hatsize

Hatflashes

Foreagecap

Capbadge

TNSPletter

Starswhite metal

(1) (2) (3) (4) (5) (6) (7)

Ribbons

(8)

Brassrings

Shirtssize

(9) (10)

Baniansize

Jerseywoollen

Shortssize

Belt sambrown

Puttiesshort

Puttieslong

(11) (12) (13) (14) (15) (16) (17)

Sockssize

(18)

Bootsblack size

BootsBrown size

(19) (20)

Canvas

shoes

Blanket Dhurry Ground

sheet

Mug Polish

tins Black

(21) (22) (23) (24) (25) (26) (27)

Polish tins

Brown

(28)

Lathi Slash

worked

(29) (30)

Plate

Shoes

brown

Stockings

Khaki

(31) (32) (33) (34) (35) (36) (37) (38) (39) (40) (41) (42)

Initials of the

Company

Commander

Signature

THE TAMIL NADU SPECIAL POLICE MANUAL 207

APPENDIX NO. XXVI

HISTORY SHEET FOR CYCLES/LAMPS/PETROMEX LIGHTS/VESSELS/CLOCKS

General No. Name Description :

Date of purchase: Cost price

Date Nature ofrepairs

Amount C.Bill No.Month

SanctionOrder, if any

Remarks

(1) (2) (3) (4) (5) (6)

APPENDIX NO. XXVII

MEDICAL INSPECTION REGISTER

Register of T.A.B. Inoculation, Vaccination, Setanus, Toxoid, Dental Inspection, Annual MedicalInspection and V.D. Inspection

Serialnumber Rank Name

T.A.B.

Inoculation

(1) (2) (3) (4)

Datedone

Date next due(inpencil)

Vaccination

Datedone

Date next due(inpencil)

Tetanus

Datedone

Date next due(inpencil)

(5) (7)(6) (9)(8)

DentalInspection

Date

done

Date next due

(inpencil)

(11)(10)

Annual MedicalInspection

Date

done

Date next due

(inpencil)

(13)(12)

V.D. Inspection

Date

done

Date next due

(inpencil)

(15)(14)

Blood Grouping Remarks

(16) (17)

Note : Inspection of Cook also should be noted in the register

THE TAMIL NADU SPECIAL POLICE MANUAL208

APPENDIX NO. XXVIII

MEDICAL OFFICERS’ VISITING BOOK

Sanitary Diary

Date Report of MedicalOfficers

Order of AssistantCommandant

Action taken

(1) (2) (3) (5)

Remarks of Commandant

(4)

APPENDIX NO. XXIX

PALUDRINE REGISTER

SerialNumber

Rank GeneralNumber

Name

(1) (2) (3) (5)

Date of Paludrine adminis-tered Indicting dose

(4)

THE TAMIL NADU SPECIAL POLICE MANUAL 209

APPENDIX NO. XXX

BLOOD GROUP REGISTER

Name of the Company

SerialNumber

Rank andGeneral No.

Name Blood Group

(1) (2) (3) (4)

APPENDIX NO. XXXI

REGISTER OF SPECIAL COURSES

SerialNumber

RankNumber

Name PeriodFrom To

(1) (2) (3)

Name of course

(4)

Place

(5)

Result

(6)

Remarks

(8)(7)

THE TAMIL NADU SPECIAL POLICE MANUAL210

APPENDIX NO. XXXIV

CHECK REGISTER OF MOTOR DRIVING LICENCE

SerialNumber

Rank andNumber

D/o issue

(1) (2) (3)

Name D.L.No.

(4)

D/o Expriry

(5)

Licensiingauthority

(7)(6)

Type of vehiclsauthorised to

drive

(8)

Date of

renewal

(9)

Renewed

upto

(10)

APPENDIX NO. XXXII

CHECK REGISTER FOR RECEIPT OF BILLS

SerialNumber

Date and Order No.of sanction

Date ofreceipt of bills

(1) (2) (3)

Date ofpurchase

Name of articles

(4)

Amount

(5)

Remarks

(7)(6)

Rs.

Serial

Number

Date and

time

of accident

Door Rank

number and

(1) (2) (3)

Place of

accident

Registered

number

of Police

vehicles

(4)

Details of

other vehicles,

persons or

object involved

in the accident

(5) (7)(6)

APPENDIX NO. XXXIII

ACCIDENT REGISTERS

V.A.R

number

Result

of

investigation

Action taken

on result of

the investiga-

tion(8) (9)

Remarks

(10)

THE TAMIL NADU SPECIAL POLICE MANUAL 211

APPENDIX NO. XXXVI

IN AND OUT REGISTER OF MOTOR VEHICLES

SerialNumber

Date

(1) (2) (3)

VehicleNumber

Drivers

(4) (5) (7)(6) (8)

Destination

(9)

Number Name

Out

Time MMreading

PBreading

(10) (11) (12) (13) (14)

Total mile done

In

Time MM reading PB reading Remarks

APPENDIX NO. XXXV

REGISTER OF PERSONS TRAINED IN DRIVING

SerialNumber

Rank andNumber

Period of training

(1) (2) (3)

Name Company

(4) (5)

Date of test

(7)(6)

Result of test

(8)

Remarks

From To

THE TAMIL NADU SPECIAL POLICE MANUAL212

APPENDIX NO. XXXVII

The Commandant ................................

Statement on petrol and diesal - Evaporation from the petrol pump No. during the month 19

1. ON OPENING BOOK BALANCE LITRES

2. DIP STICK READING EQUIVALENT TO LITRES

3. ON DIFFERENCE DUE TO EVAPORATION DURING LITRES

4. STRUCK OFF DUE TO EVAPORATION VIDE LITRES

5. TOTAL RECEIPTS OF PETROL OF DIESEL FROM TO LITRES

6. LITRES

7. TOTAL ISSUES OF PETROL OF DIESEL FROM TO LITRES

8. ON CLOSING BOOK BALANCE (6-&7) LITRES

9. ON DIP STICK READING EQUIVALENT TO LITRES

10. DIFFERENE DUE TO EVAPORATIONFROM TO(8-9) LITRES

Motor Transport Officer

Assistant Commandant, Headquarters.

APPENDIX NO. XXXVIII

STOCK REGISTER OF RECEIPTS AND ISSUE OF PETROL AND DIESEL

Date Opening

balance

Receipt Total

(2+3)

First meter

reading

Quantity

issued

Closing

balance

Second meter

reading

Dip stick

reading

(1) (2) (3) (4) (5) (6) (7) (8) (9)

MONTHLY ABSTRACT

1. Opening balance Litres

2. Total receipts Do

3. Total (1+2) Litres

4. Total issue Do

5. Closing balance (3-4) Do

6. Actual balance as per Dip stick Do

7. Book Balance Do

_______

EVAPORATION (6-7) Do

THE TAMIL NADU SPECIAL POLICE MANUAL 213

APPENDIX NO. XXXIX

MOVEMENT OF RADIO STATION REGISTER

SerialNumber

Station callSign.

Date ofmovement

Place Date of arrival Date of return to Headquarters

(1) (2) (3) (4) (5) (6)

APPENDIX NO. XL

TENT HIRE CHARGE REGISTER

SerialNumber

Tent No. andDescription

Name andaddress of

party

Date ofhiring

Date ofreturn

Reference No.

(1) (2) (3) (4) (5) (6)

AmountE. Chalan

collected and date

(7)

Remarks

(8)

THE TAMIL NADU SPECIAL POLICE MANUAL214

APPENDIX NO. XLI

OCCUPATION OF MARRIED QUARTERS - RETURN FOR THE MONTH FOR

SerialNumber

Quarters No. Rank Sl. No Name Period of occupation

(1) (2) (3) (4) (5) (6) (7)

Remarks

(8)

From To

THE TAMIL NADU SPECIAL POLICE MANUAL 215

APPENDIX NO. XLIIWEEKS 12 TRAINING PROGRAMME

First Week

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BBPT 1 SDA 17 TO 26 PC 27 TO 33 PC 1 & 2 FC 1 FC GAMES2) ET 1 SD 27 TO 33 SD 34 TO 39 FC 2 FC 2 GAMES GAMES3) BBPT 1 SD 40 TO 45 SD 46 TO 45 LATHI 1 & 2 LATHI 3 & 4 GAMES GAMES4) BT 1 SD 51 TO 56 SD 40 TO 45 SD 46 TO 50 GAMES 51 TO56 GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEXBBPT 1 Basic Battle and Physical Training Variation 1 - Free StandingSB 17. Formation of Squad with intervals

18. Attention19. Standing - at - ease20. Standing - easy21. Dressing a Squad with intervals22. Turning and inclining by numbers23. Forming up three ranks24. Numbering25. Proving26. Open and Close Order March27. Dismissing and falling out28. Sizing29. Getting on Parade30. Saluting31. Length of pace and time of Marching32. Marching33. Marching in quick time34. Guides and blank files35. Halt36. The Slow March37. Position in marching slow time38. Side pace39. Paces forward and to the rear40. Wheeling41. Turning and diagonal march – Slow time42. Turning and diagonal march – Quick time43. Marking time – Forward and Halt – Slow and Quick time44. Changing step in slow and quick time45. Marching, Marking time and halting in double time46. Breaking into slow, quick and double time47. Marching in line Slow time48. Taking open and close order49. Changing direction by forming at the halt and on the march in slow time50. Wheeling in line in slow time51. Marching in line and changing direction in quick time52. Forming Squad53. Forming a Squad on the march in slow time54. Forming a squad in quick time55. Marching off, in single file56. Reforming threes

B.T 1 Bayonet Training - on guard and Hip firingF.G 1 Field Craft Lesson 1 - Visual training introduction

2 Recognition and description of targets

Lathi 1 Description of the short lathi2 Class arrangements3 Squad drill with lathi4 Saulting with lathi

Route March

THE TAMIL NADU SPECIAL POLICE MANUAL216

SECOND WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BBPT 1 SD 23 TO 27 SD 28 TO 30 SDA 71 TO 44 LATHI 5 & 6 GAMES GAMES2) BT 1 SD 31 TO 36 SD 37 TO 39 FC 2 FC 2 GAMES GAMES3) BBPT 2 SD 40 TO 42 SD 43 TO 48 SDA 71 TO 74 LATHI 3 TO 6 GAMES GAMES4) BT 2 SD 75 & 76 LATHI 3 TO 6 FC 3 FC 3 GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEX

BBPT 1 Basic Battle and Physical Training Variation 1 - Free Standing2 Variation 2 - Stick excersicdes

SD 23 to 27 From forming up in three ranks to Dismissing and falling out.28 to 30 Sizing to saulting to the front and to the flank31 to 36 Length of pace and time of marching to slow marchs36 to 37 The slow march to stopping out and stepping short, to position marches and slow time.38 to 40 Side pace to wheeling41 to 43 Turning and diagonel to Marching - Marking time and halting44 to 46 Charging time step in slow and quick time to Breaking into slow, quick and double time

(double time)

Squad Drill with Arms (SDA)SDA 71 General Rules and rifle exercises

72 Attention73 Gotting on parade with rifle - To shorth trial74 Stand at ease and stand easy75 Slope from the order, order from the slope76 Dressing at the order and at the slope77 Present from the slope, slope from the present78 Grand Areas - take up Arms79 Fix Bayonets - unfix Bayonets

B.T 1 Bayonet Training - on guard and hip firing2 The point

F.C 2 Recognition and description of targetsElementary obervation

Lathi 3 Squad drill with lathi4 Saulting with lathi5 Dissmissing with lathi6 General - secure, grip, ready attention, position rest, unsecnre lathi

RM Route MarchAll thunder Rifle clearing

Note : All Thursdays - Rifle cleaning and Saturday - Route March

A B S T R A C T

BT 2PT 2SD 10Lathi 3F.C. 3Games 10RM 5

35

THE TAMIL NADU SPECIAL POLICE MANUAL 217

THIRD WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BT 2 SD 47 TO 50 SD 51 TO 54 SDA 78 TO 81 FC 3 GAMES GAMES2) BBPT 2 SD 55 TO 58 SD 59 TO 61 LATHI 6 LATHI 7 GAMES GAMES3) BT 2 SD 47 TO 50 SD 51 TO 54 SDA 82 TO 85 LATHI 7 GAMES GAMES4) BBPT 2 SDA 86 TO 87 FC 4 FC 5 FC 5 GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEXBBPT 2 Variation 2 - Stick excersicdes

3 Variation 3 - Log exercisesSD 47 Matching in line in slow time

48 Taking open order and close order49 Changing direction by forming at the halt and on the march50 Wheeling in line in slow time51 Marching in line and changing direction in quick time52 Forming squad53 Forming squad on the march in slow time54 Forming squad on the march in quick time55 Marching off in single file at the halt and on the march56 Reforming threes at the halt and on the march57 A squad in line marching off in single file - when halted and on the march58 Reforming three ranks when halted and on the march59 To form two ranks from three ranks60 To form three ranks from two ranks61 Saluting on the march (64)

SDA 78 Grand Areas - take up Arms79 Fix Bayonets - unfix Bayonets80 Port from the order, order from the port81 Port from the alope and slope from the port82 For inspection port arms - eases springs83 Examine from the port - Easo springs port from the examine order from the examine84 Trial from the order, order from the trial85 Trial from the slope, slope from the trial86 Trial from the slope, slope from the secure87 Secure from the order, order from the secure

F.C 3 Elementary obervation4 Judging distance - Unit of measure method5 Judging distance - Appearance method6 Judging distance - Breacketing and key ranges

Lathi 6 General - secure, grip, ready attention, position rest, unsecnre lathi7 Exercises

RM Route MarchA B S T R A C T

BT 2BBPT 2SD 6SDA 3Lathi 3F.C. 4Games 10RM 5 Total 35

THE TAMIL NADU SPECIAL POLICE MANUAL218

FOURTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BT 3 SD 41 TO 45 PD 107 & 108 FC FC 8 GAMES GAMES2) BBPT 3 SD 46 TO 49 PD 109 LATHI 7 LATHI 8 GAMES GAMES3) BT 3 SD 50 TO 54 SDA 86 TO 89 SDA 90 TO 93 SDA 94 TO 96 GAMES GAMES4) BBPT 3 SD 55 TO 58 SD 59 TO 60 STREET LINING HOUSE SOACHING GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEXBBPT 3 Variation 3 - Log exercises

BT 3 Two pointsSD 41 Truning and diagonal march - slow time

42 Truning and diagonal march - quick time43 Marking time forward and halt - Slow time and quick time44 Changing step in slow and qick time45 Marching - Marching time and halting in double time46 Breaking into slow, quick and double time47 Marching in line and slow time48 Taking open and close order49 Changing direction by forming at the halt and on the march50 Wheeling in line in slow time51 Marching in line in and changing direction - quick time52 Forming squad53 Forming squad on the march in slow time54 Forming squad on the march - quick time55 Marching off in single file at the halt and on the march56 Reforming threes at the halt and on the march57 A squad in line marching off in single file58 Reforming three ranks when halted and on the march59 To form two ranks from three ranks60 To from three ranks from two ranks

PD 107 Platoon drill - Formatior

108 Platoon drill - A platoon line109 Platoon in column of threes

SDA 86 Secure from the slope, slope from the secure87 Secure from the order, order from secure88 Change arms at the tiral89 Change arms at the slope90 Change arms at the secure91 The walk up position from the slope and from the order92 Shoulder from the order, order from the shoulder93 Rifle exercises on the march94 Change arms95 March at ease, sling arms96 Saluting with the rifle at the slopes

FC 7 Personal comon flags8 Personal Concealment

LATHI 7 Exercises8 Cuts

THE TAMIL NADU SPECIAL POLICE MANUAL 219

FIFTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BT 3 SD 41 42 PD 109 SL HS GAMES GAMES2) BBPT 3 PD 108 & 109 SDA 75 TO 78 LATHI 9 LATHI 10 GAMES GAMES3) BT 3 SD 47 TO 50 PD 110 FC 7 FC 8 GAMES GAMES4) BBPT SD 51 TO 54 SDA 79 TO 82 FC 9 FC 9 GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEXBBPT 3 Variation 3 - Log exercises

BT 3 Two points

SD 41 Truning and diagonal march - slow time42 Truning and diagonal march - quick time47 Marching in line and slow time48 Taking open and close order49 Changing direction by forming at the halt and on the march50 Wheeling in line in slow time51 Marching in line in and changing direction - quick time52 Forming squad53 Forming squad on the march in slow time54 Forming squad on the march - quick time

PD 108 A platoon line109 Platoon in column of threes110 Platoon in column of troute

SDA 75 Slop from the order, order from the slope76 Dressing at the order and slope77 Present from the slope, slope from the present78 Ground Arms and take up areas79 Fix bayonets and un fix bayonets80 Port from the order, order from the Port81 Port from the slops, and from the Port82 For inspection port arms - Ease springs

Lathi 9 Jabs10 Mob operations

FC 7 Personal camouflage8 Personal concealment9 Elementary concealment exercises

SL Street lining

HS House searchingRoute March

THE TAMIL NADU SPECIAL POLICE MANUAL220

SIXTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BBPT 3 PD REVISION CD 113 TO 114 LATHI 7 TO 9 LATHY 10 GAMES GAMES2) BT 4 CD 115 PD REVISION SL HS GAMES GAMES3) BBPT 4 CB 115 CD 116 FC 11 FC 12 GAMES GAMES4) BT 4 CRD CRD LATHI 7 TO 9 LATHI 10 GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEXBBPT 3 Variation 3 - Log exercises

4 Variation 4 - Group activities and rifle excercises

BT 4 The Training stick

SD 113 Company drill - Formations114 Falling in and dressing115 Close column movements116 Column movements

CRD Cremonial movements

LATHI 7 Lathi excercises8 Cuts9 Jobs10 Mob operations

FC 10 Locating the enemy11 Elementary observation and concealment and excercise12 Fire discipline - Fire control orders

SL Street lining

HS House searching

RM Route March

ABSTRACT

BBPT 2BT 2PD 2CD 4CRD 2Lathi 4SL 1RS 1FC 2Games 10FM 5

35

THE TAMIL NADU SPECIAL POLICE MANUAL 221

SEVENTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BT 4 SD PD LATHI 7 TO 9 LATHI 10 GAMES GAMES2) BBPT 4 PD CD 116 PC 12 FC 12 GAMES GAMES3) BT 4 CD 116 & 117 CD 117 FC 13 FC 14 & 15 GAMES GAMES4) BBPT 4 CRD CRD HS SL GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEX

BBPT 4 Variation 4 Group activities - Rifle exercises

BT 4 The Training stick

SD Revision

PD Revision

CD 116 Column movements117 Line movements

CRD Ceremonial drill

LATHI 7 to 9 Revision

10 Mob operations

FC 12 Fire discipline - Fire control orders13 Movement without arms14 Movement with arms15 Movement with LMG

SL Street lining

HS House searching

RM Route March

ABSTRACT

BBPT 2BT 2SD 1PD 2CD 3CRD 2HS 1SL 1Lathi 2FC 4RM 5Games 10

35

THE TAMIL NADU SPECIAL POLICE MANUAL222

THE TAMIL NADU SPECIAL POLICE MANUAL 223

EIGHTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BT 4 FS SF LATHI 10 HS GAMES GAMES2) BBPT 4 CD 117 CD 118 FC 14 & 15 FC 16 & 17 GAMES GAMES3) BT 4 CD 118 GS 129 FC 18 FC 19 GAMES GAMES4) BBPT CD 117 & 118 CD 117 & 118 GS 129 & 130 FC 19 GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEX

BT 4 Training stick

BBPT 4 Variation 4 Group activities - Rifle exercises

PD Platoon drill

PB Field signals

SF Section formation

GS 129 Guards and sentries - General rules130 Mounting, relieving and dismissing guard

CD 117 Movements from company in line118 Movements from column of threes

CRD Ceremonial drill

LATHI 10 Mob operations

FC 14 Movement with arms15 Movement with LMG16 Elementary obstacle crossing17 Elementary observation, concealment and movement exercises18 Nigh work - Introduction19 Elementary night movement - Daylight practice

HS House searching

RM Route March

ABSTRACT

BBPT 2BT 2FS 1SF 1Lathi 1HS 1CD 4GRD 1GS 2FC 5RM 5Games 10

35

THE TAMIL NADU SPECIAL POLICE MANUAL224

NINTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BT 5 RIFLE 1 RIFLE 2 RIFLE 3 RIFLE 4 GAMES GAMES2) BBPT 5 BREN 1 BREN 2 FC 20 FC 21 GAMES GAMES3) BT 5 RIFLE 5 RIFLE 6 BREN 3 BREN 4 GAMES GAMES4) BBPT 5 CRD CRD GS 131 &132 GS GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEX

BT 5 Self defence

BBPT Variation 5 Endurance training

PC 20 Elementary night movement and action on lights

FC 21 Elementary night observation demonstration

GS 131 Guards and centries - Relieving and posting of sentries and marching of reliefs132 Duties of guard commander133 Duties of sentries

RIFLE 1 Stripping, Assembling and sight setting2 Care and cleaning3 Loading and unloading4 Lying position and load5 Aiming L6 Trigger control

Bren 1 Stripping and assembling all groups2 Hold aim and ready position3 Firing the gun single and auto4 Elementary handling

RM Route march

ABSTRACT

BBPT 2BT 2RIFLE 6BREN 4FC 2GS 2CRD 2RM 5Games 10

35

THE TAMIL NADU SPECIAL POLICE MANUAL 225

TENTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BT 4 RIFLE 7 RIFLE 8 RIFLE 9 RIFLE 10 GAMES GAMES2) BBPT 5 BREN 5 BREN 6 BREN 7 BREN 8 GAMES GAMES3) BT 1 & 2 GRN 1 GRN 2 GRN 3 & 4 FC 22 GAMES GAMES4) BBPT 5 RIFLE 11 RIFLE 12 RIFLE 13 FC 23 GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEX

BT 5 Self defence1 On guard and hip firing2 The point5 Endurance

BBPT 5 Endurance

Rifle 7 Firing a shot8 Aiming9 Belt manipulation10 Further cleaning11 Snap shooting12 Continuous snap shooting13 Aiming 3

GRM 1 Description, Printing mechanism and packing2 Throwing3 Firing4 Demolition

BREN 5 Advance handling6 Further cleaning7 Stoppages and immediate action8 CQB

FC 22 Duties of a night sentry - Daylight demonstration23 Elementary night movement observation an sentry duties

RM Route march

ABSTRACT

BBPT 2BT 2RIFLE 7BREN 4FC 2Grenade 3RM 5Games 10

35

THE TAMIL NADU SPECIAL POLICE MANUAL226

ELEVENTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BBPT 6 RIFLE 14 RIFLE 15 RIFLE 16 RIFLE 17 GAMES GAMES2) BT 2 & 3 RIFLE 18 TMG 1 TMG 2 TMG 3 GAMES GAMES3) BBPT 6 FC 24 FC 25 FC 26 FC 27 GAMES GAMES4) BT 4 & 5 FC 30 FC 31 FC 32 FC 32 GAMES GAMES5) RM RM RM RM RM GAMES GAMES

INDEX

BBPT 6 Obstacle training and field craft movements

BT 2 & 3 Point and 2 Point4 & 3 Training stick and self defene

Rifle 14 Aiming 415 Firing from other position in the open16 Firing from cover17 Firing from other types of Cover18 Firing at moving tartgets

TMG 1 Stipping, assembling and cleaning2 Load, unload and firing3 Immediate action and stoppages

FC 24 Elementary obstacle crossing by night25 Elementary crawling and obstacle course by night26 Locating the enemy at night by his rire27 Appreciation of ground from the enemy point of view28 Stalking by Day - Introduction and preliminary instructices293031 Selection of fire positions

RM Route march

ABSTRACT

BBPT 2BT 2RIFLE 5TMG 2FC 8RM 5Games 10

35

THE TAMIL NADU SPECIAL POLICE MANUAL 227

TWELTH WEEK

Period Days I II III IV V VI VII

(1) (2) (3) (4) (5) (6) (7) (8)

1) BT 4 CRD CRD VERBAL SCOUNTS AND GAMES GAMESPATROLS

2) BBPT 6 Section in attack PLN in attack Verbal orders Battle Procedure GAMES GAMES3) BT 5 CD Battle procedure Attack Attack GAMES GAMES4) BBPT 6 CRD CRD DEFENCE WITH DRAWAL GAMES GAMES5) House Road Block Ambush Street Advance GAMES GAMES

Cleaning Block Fighting

INDEX

BT 4 Training stick

CRD 6 Obstacle training and field craftCeremonial drill

Verbal ordersScouts and patroleSection in attackPlatoon in attackBattle procedureAttackDefenceWithdrawalRoad BlockAmbushStreet fightingAdvanceLogistics

ABSTRACT

BBPT 2BT 2CRD 4Battle procedure 16Games 10CD 1

10 35

THE TAMIL NADU SPECIAL POLICE MANUAL228

ABSTRACT OF COY TRG. PROGRAMME FOR 12 WEEKS

Weeks and periods Days 1 2 3 4 5 6 7 8 9 10 11 12 Total

Physical training 2 2 2 2 2 2 2 2 2 2 2 2 14

Bayonet training 2 2 2 2 2 2 2 2 2 2 2 2 14

Squad drill 10 7 6 5 3 - 1 - - - - - 32

Squad drill with Arms - 2 3 3 2 - - - - - - - 10

Lathi 3 3 3 2 2 4 2 1 - - - - 20

Platoon drill - - - - 2 3 2 2 - - - - 09

Company drill - - - - - 4 3 4 - - - 1 12

Ceremonial drill - - - - - 2 2 1 2 - - 4 11

Street lining - - - 1 1 1 1 - - - - - 04

House searching - - - 1 1 1 1 1 - - - - 05

Guards and sentries - - - - - - - 2 2 - - - 04

Field craft 3 4 4 2 4 2 4 5 2 2 8 - 40

Filed signal - - - - - - - 1 - - - - 01

Rifle - - - - - - - - 6 7 5 - 18

Grenade - - - - - - - - - 3 - - 03

TMG - - - - - - - - - 3 - - 03

Bren - - - - - - - 4 4 - - - 8

Battle procedure drill - - - - - - - - - - - 16 16

Route marches 5 5 5 5 5 5 5 5 5 5 5 - 55

Games 10 10 10 10 10 10 10 10 10 10 10 10 120

Note : Route marches cross country 10 miles forward and return 10 miles with one hour rest at the

destination after 10 miles (one day)

S.B. in classes are only revision classes.

THE TAMIL NADU SPECIAL POLICE MANUAL 229

APPENDIX NO. XLIIIPROGRAMME TO TRAINING FOR 6 WEEKS FOR SPECIAL POLICE BATTALIONS

EMPLOYED ON DUTIES OUTSIDE BATTALION HEAD QUARTERS

Days of the week 0600 hours 06.45 hours 07.25 hours to to to06.35 hours 07.20 hours 08.00 hours

( I WEEK)

Monday Physical Training 178 Squad drill 17 to 23 Lathi drill 122Tuesday Bayonet Training 158 Squad drill 24 to 30 Guards& sentries 129 to130Wednesday Physical Training 178 Squad drill 31 to 35 Lathi Drill 122 (3)Thursday Arms cleaningFriday Bayonet Training 158 Squad drill 36 Guards 131 to 133Saturday Physical Training 178 Squad drill 37 to 41 Lathi drill 122 (7)Sunday -Holiday-

(II WEEK)Monday Bayonet Training 159 Squad drill 42 to 46 Lathi drill 122 (8)Tuesday Physical Training 179 Squad drill 47 to 48 Lathi drill 122 (8)Wednesday Bayonet Training 159 Squad drill 49 to 50 Lathi Drill 122 (8)Thursday Arms cleaningFriday Physical Training 179 Squad drill 51 & 52 Extended order drill

135, 137 to 140Saturday Bayonet Training 178 Squad drill 53 & 54 EOD 136, 142 & 143Sunday -Holiday-

(III WEEK)Monday Physical Training 180 Squad drill 55 to 58 Guard Honour Drill 1.134Tuesday Bayonet Training 160 Squad drill 59 to 61 Street lining 124Wednesday Physical Training 180 Squad drill 71 to 76 Mob operation 126Thursday Kit inspection Platoon wiseFriday Bayonet Training 160 SDA 77 Mob operations with Riot

shields 126Saturday Physical Training 180 SDA 78 & 79 House surroundings 127Sunday -Holiday-

(IV WEEK)Monday Bayonet Training 161 SDA 80 to 83 Rifle and Bayonet 1, 2 & 5Tuesday Physical Training 181 SDA 84 to 87 RB 7Wednesday Bayonet Training 161 SDA 88 to 90 RB 9 & 23Thursday Arms cleaningFriday Physical Training 181 SDA 91 and 92 RB 11, 13 and 28Saturday Bayonet Training 161 SDA 93 MOB 123Sunday -Holiday-

( V WEEK)Monday Physical Training 182 SDA 94 & 95 Platoon drill 107 & 108Tuesday Bayonet Training SDA PDWednesday Physical Training 182 SDA 51 & 52 Coy drill 112 to 114Thursday Arms cleaningFriday Bayonet Training 162 SDA 54 to 56 CD 115Saturday Physical Training 182 SDA 57 to 61 CD 116Sunday -Holiday-

(VI WEEK)Monday Bayonet Training 158&159 Coy drill 117 MusketryTuesday Physical Training 178 CD 118 and 119 -Do-Wednesday Bayonet Training 160 MOB 123 with sheld -Do-Thursday Kit inspection company wiseFriday Physical Training MOB 123 with sheld Range drillSaturday Bayonet Training 161 & 162 Ceremonial drill & Company drillSunday -Holiday-

THE TAMIL NADU SPECIAL POLICE MANUAL230

APPENDIX NO. XLIV

SPECIAL POLICE UNIT ALLOCATION LIST - BY COMPANIES

Companies Supt. S.I. A.S.Is Hav. Nks L/Nks. PCs Followers(1) (2) (3) (4) (5) (6) (7) (8)

A 1 3 1 12 9 9 4

B 1 3 1 12 9 9 4

C 1 3 1 12 9 9 4

D 1 3 1 12 9 9 4

E 1 3 1 12 9 9 4

F 1 3 1 12 9 9 4

HQ 3 2 -- 7 10 10 4

Total 9 20 6 79 64 612 28

APPENDIX NO. XLV

ALLOCATION LIST OF HEADQUARTERS COMPANY

Particulars of Post Insp. S.I. A.S.I Hav. N.K.s L/Nks P.Cs Followers

(1) (2) (3) (4) (5) (6) (7) (8) (9)

Insp. Adjutant-Group

Insp. Adjutant 1 - - - - - - -

Sanitation Hav - - - 1 - - - -

Clerk Constable - - - - - - 1 -

Orderlies to Gazetted Officers - - - - - - 6 -

Sanitation Constables - - - - - - 1 4

Contingent Reserve - - - - - - 2 -

Followers - - - - - - - -

Quarter Master Group

Quarter Master 1 - - - - - - -

Quarter Master Hav - - - 1 - - - -

Store Keeper P.C - - - - - - 2 -

Armourer SI - 1 - - - - - -

Armourer Hav. - - - 1 - - - -

Armourer PC - - - - - - 2 -

Tailor Constables - - - - - - 2 -

Mochi PC - - - - - - 3 -

Carpenter PC - - - - - - 1 -

Transport Group

Transport Officer - 1 - - - - - -

Hav. Mechanics - - - 3 - - - -

Driver PC - - - - - - 30 -

Signal Group

Signal Officer - - 1 - - - - -

Signal Hav. - - - 1 - - - -

Naik Operations - - - - 10 - - -

L/Nk Operators - - - - - 10 - -

Operator PC - - - - - - 22 -

Total 3 2 - 7 10 10 72 4

THE TAMIL NADU SPECIAL POLICE MANUAL 231

APPENDIX NO. XLVI

SPECIAL POLICE UNIT - ALLOCATION LIST OF ACTIVE COMPANY

Particulars of Post Insp. S.I. A.S.I Hav. N.K.s L/Nks P.Cs Followers(1) (2) (3) (4) (5) (6) (7) (8) (9)

Company Headquarters

Company Commander 1 - - - - - - -

Hav. Major - - 1 - - - - -

Company clerk - - - 1 - - - -

Mess Havildar - - - 1 - - - -

Store Havildar - - - 1 - - - -

Coy. Commander orderly - - - - - - 1 -

Mess Constable - - - - - - 1 -

Store constable - - - - - - 1 -

Bugler - - - - - - 1 -

Guard Constable - - - - - - 4 -

Contingent reserve - - - - - - 1 -

Follwers - - - - - - - 1

Active Platoons 3

Platoon Commander - - 1 - - - - -

Section Commander - - 1 - - - - -

Section Havildar - - - 9 - - - -

Section Naik - - - - 9 - - -

Section L/Naik - - - - - 9 - -

Police Constbales - - - - - - 81 -

Followers - - - - - - - 3

Total 1 3 1 12 9 9 90 4

THE TAMIL NADU SPECIAL POLICE MANUAL232

APPENDIX NO. XLVIII

FORM OF APPLICATION FOR ADVANCE FROM BY POLISH FUND

1. Serial number :

2. Rank, number and name :3. Amount of advance required :4. Reasons :5. Particulars of advances outstanding :

a) General Provident Fund Rs. :b) Company Fund or :c) Bn. Polish Fund Rs. :

6. Date of final payment in respect of outstanding advancesa) General Provident Fund :b) Company Fund or :c) Bn. Polish Fund :

7. Number of instalments for repayment :

8. Interest to be recovered :9. Signature of the applicant :10. Company Commanders’ Recommandation

11. Polish Officer’s Remarks :a) Total amount outstanding as advances Rs.b) Amount available :

12. Orders :

Commandent

APPENDIX NO. XLVII

ALLOCATION LIST OF REGIMENTAL CENTRE

Particulars of Post Insp. S.I. A.S.I Hav. N.K.s L/Nks P.Cs Followers(1) (2) (3) (4) (5) (6) (7) (8) (9)

Training 1 2 1 3 10 - 5 4

Garrison Platoon - 2 - 6 6 6 60 -

Signal School 1 - - 2 - - 4 -

Rebrowning Centre - 1 - 2 - - 4 -

Central Stores - 1 - 2 - - 11 -

Band - - - 1 2 - 24 -

Transport - 1 - 1 - - 13 -

Inspector of Arms staff - 1 - - - - - -

Petrol Bunk - - - - - - 2 -

Total 2 8 1 17 18 6 120 4

THE TAMIL NADU SPECIAL POLICE MANUAL 233

APPENDIX NO. XLIX

SCALE OF ACCESSORIES FOR BICYCLEColumn ‘X’ - Minimum for workingColumn ‘Y’ - Supplimentary working items(aa) Spare ‘total column for use by unit.

Note - 50 percent only of items in column ‘Y’ will be demanded by units, on peace scales, holding 2 or more bicycles

ScaleItem Bi and designation Bicycle Bicycle Bicycle Bicycle Total (aa) (aa)

Mks 5 T.P. ladies folding (a)Remarks

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)

Section A- 4Bicycles FoldingAccessoriesSpanners

1. Combination - - - - - - - - 1 - - - -2. Cone - - - - - - - - 1 - - - -3. Tool bags - - - - - - - - 1 - - - -

Section C - 3Bags, tool, bicycle

4. With three fixed straps - 1 - - - - - - - - - - -5. T.P. - - - 1 - 1 - - - - - - -6. Bells, bicyles 1 - 1 - 1 - - - - - - - -

Page 2 of 3 Cans bicycles T.P. (1) - - 1 - 1 1 - 1 1 - - - -2. Carrier-kitsrear Mk4 - 1 - - - - - - - - - - -3. Rear T.P. Chain, Padlock, Bicycle - - 1 - 1 - - - - - - - -4. Mk. 1 1 - - - - - - - - - - - -5. Mk. 2 - - 1 - 1 - - 1 - - - - -6. Butt Kk. 2 - 1 - 1 - - - - - - - - -7. Fore end, Mk - 1 - 1 - - - - - - - - -7. A. Clips, trouser, bycle Pr. - 1 - 1 -1 - to be demanded 100 per

cent by units on peace scales8. Lamps, bycles, front TP - - 1 - 1 - - - - - - - -9. Lamps, eletric front (d) 1 - - - - - - - - - - - -10. Out fit repairing, tyres 1 - 1 - 1 - 1 To be purchased locally in bicycles peace11. Pumps, bicycles - 1 - 1 - 1 - - - - - - -12. Screwdrives, bicycle - 1 - - 1 - - - - - - - -

Page 3 of 3Spanners, bicycle

1. Think - 1 - - - - - - - - - - -2. Thin - 1 - - - - - - - - - - -

Tools, Bicycles, T.P.3. Levers tyres - 1 set - 1set - 1set - 1set - - - - -3 A Stand Bicycle T.P. - - 1 - 1 - - - - - - - -4. Screwdrivers - - 1 set - 1set - - 1set - - - - -5. Spanners - - 1 - 1 - - - - - - - -

Section G - IB6. Padlocks, I.G.H. levers 1-14in 1 - 1 - 1 - - - 1 - - - -

THE TAMIL NADU SPECIAL POLICE MANUAL234

APPENDIX NO. L

SCALE OF TAILORS TOOLS AND MATERIALS(i) Tailors Tools

Item number and designation Sclare per Total (aa) (aa) Remarkstailor

(1) (2) (3) (4) (5) (6)

Section F - 11. Scissors 9-½ in Prs 1 - - -

Clo. Section CA2. Chalk, tailors, white Kg. 0.45 - - -3. Edges, Straight, O.P 1 - - -4. Irons pressing 1 - - -5. Needles, sewing size Pkts. 1 - - -6. Squares, tailors, box wood 1 - - -7. Tapes, measuring, tailors 1 - - -8. Thimbles, tailors 1 - - -9. Machines sewing, hand 1 per 2 operated USHA tailors See IAFF 980 (or) 301 table 159 Machines, sweing or operated less USHA tailor model complete with cover and accessories Sweing cotton 6/36 - OG

10. Tube 400 yds

11. Tube 1,000 yds

12. Tube 1,500 yds Khaki or

13. Tube 400 yds

14. Tube 500 yds.

15. Tube 1,500 yds.

Sweing cotton 6/60s-OG

16. Tube 50 yds

17. Tube 500 yds or

18. Tube 1,500 yds

19. Tube 500 yds. Sewing cotton 6/60s - (white)

20. Tube 400 yds.

21. Tube 1,000 yds.

22. Tube 1,500 yds.

Sweing cotton 6/60 white

23. Tube 50 yds

24. Tube 500 yds (c) (a)

25. Tube 1,500 yds

26. Tube 2,000 yds.

Insert the following foot notes :

(d) Sewing cotton 6/36 and 6/60s may be demanded on a mixed basis. The percentage between Sewing

cotton 6/36 is left to the discretion of the units so that the quantity of the thread actually required is demanded within

limits of present authorisation of sweing cotton 6/63s vide foot note (c)

THE TAMIL NADU SPECIAL POLICE MANUAL 235

APPENDIX NO. LI

DETAILS OF TOOLS AND MATERIALS FOR A UNIT BOOT AND EQUIPMENT REPAIR(i) Set of Tools

Item number and designation Sclare per Total (aa) (aa) Remarks4 set

(1) (2) (3) (4) (5) (6)

Section F - 1

1. AWLS, garnishing 2 - - -

2. Chests, tool E 1 - - -

3. Chiseles, cold flat, carbon steel ¾ in cut 1 - - -

4. File flat bastard 12 in Handles

Awis

5. No. 1 2 - - -

6. No. 4 2 - - -

7. File No. 5 1 - - -

8. Hammer No. 9 2 - - -

9. Knives, Trimming 1 - - -

10. Mallets, Book Wood Needles 1 - - -

11. Harness No. 1 8 - - -

12. No. 1 12 - - -

13. No. 3 12 - - -

14. Nippers, endutting, 9-in PRs - - - -

15. Oilstones, fine 1 - - -

16. Pincers, carpenters 1 - - -

17. Pliers eyelet closing 1 - - -

18. Punches - Round 1/8 in 1 - - -

19. Spring 11 in 1 - - -

20 Scissors (8 in pain) 1 - - -

21. Sets, revatting No. 10 section G IB 1 - - -

Section C - IB

22. Padlocks, I.G. 4 lever 1¼ in 1 - - -

23. Section H-1(b) (Abreasives cloth sheets) 2 - - -

24. Class No. 1 (Abreasives cloth sheets) 2 - - -

Page 2 of 5 Entries under Sub-stable (ii) Repair Materials for Boots

Note : The Scale given below is based on normal requirements of one month actual requirements

will be as required.

THE TAMIL NADU SPECIAL POLICE MANUAL236

Item number and designation Sclare per Unit (aa) (aa) Remarks100 prs of boots (a)

(1) (2) (3) (4) (5) (6)

Section H - 2

1. Thread flaz undyed (2 oz. balls) 1 - - -

Section CD

2. Eyelets, black Lbs 0.5 - - -

3. No. 2 Prs 5 - - -

4. No. 4 Prs 15 - - -

5. No. 6 Prs 30 - - -

6. No. 8 Prs 10 - - -

7. 11/8 in Lbs 4.8 - - -

Kg. 2.0 - - -

8. Toe ¾ in 3(1.36) - - -

9. Pegs, wood painted in Rivets, 0.90 - - -

iron round Kg.

10. 5/8 in (2.95) - - -

11. ¾ in (1.134) 2-4 - - -

12. Studs, protector 18 (8.165) - - -

13. Awls

Blades, pegging 6 - - -

14. Blades, stabbing 2½ in sharp end 6 - - -

15. Flats screw top pegging 1 - - -

16. Feet iron - Large 1 - - -

17. Small 1 - - -

18. Hammer, Shoemakers single faced 1 - - -

19. Knives, shoemakers 1 - - -

20. Legs, wood 1 - - -

21. Nippers, Cuttings, shoe makers 6½ in 1 - - -

22. Pliers, eyelet 1 - - -

Clo. Section CD

1. Shoes half plain

No. 1 PR 4 - - -

2. No. 2 PR 12 - - -

3. No. 3 PR 14

Tips, boot

Full heel

4. 2.7/8 in PR 5

5. 3-in PR 10

6. 31/3 in 25

7. 31¼ in PR 15

8. 33/8 in PR 5

9. 27/8 in 5

10. 3 in PR 15

THE TAMIL NADU SPECIAL POLICE MANUAL 237

Item number and designation Sclare per Unit (aa) (aa) Remarks100 prs of boots (a)

(1) (2) (3) (4) (5) (6)

11. 31/8 PR 30

12. 31¼ in PR 10

Tips. fillings

13. 27/8 in PR 5

14. 3 in PR 10

15. 31/8 in PR 25

16. 3.1¼ in PR 15

17. 33/8 in PR 5

18. Wax shoe makers and saddlers gms 170-1

(a) to be completed by the unit.

REPAIR MATERIALS FOR CHAPLES

THE SCALE GIVEN BELOW IS BASED ON FOUR MONTHS REQUIREMENTS

Item number and designation Sclare per Unit (aa) (aa) Remarks100 men s (a)

authorisedchaplis

(1) (2) (3) (4) (5) (6)

SECTION D-I

1. Buckles, brass single 20 Prs ¾ in - - - -

Clo. Section ICD

2. Flex, white Ozs 8 - - -

3. Lifts Prs. 75 - - -

4. Nails, tip two ¾ in 1.81 Kg - - -

5. Rivets iron round 5/8 in ½ in 1.81 Kg - - -

6. Salvaged leather 0.7 Kg - - -

7. Soles, half plain Prs 32 - - -

8. Full, head Prs 75 - - -

9. Toe Prs 100 - - -

10. Chaple teo Prs 30 - - -

11. Washoe makers and gms. saddlers 113.4 - - -

THE TAMIL NADU SPECIAL POLICE MANUAL238

APPENDIX NO. LII

MOTOR TRANSPORT TECHNICAL INSPECTION REPORT

(BY MOTOR TRANSPORT OFFICER)

Vehicle’s Regn. No. : Inspection Unit :

Make : File No. :

Date :

Type of fule Speedometre Name of theReading Driver

(1) (2) (3)

I. Engine - -

CompressionCooling systemFuel SystemIgnition systemLubrication systemControlsClutchExhaust system

II. Transmission and differentialMain gear box and controlsAux, gear box and constrolsShaft, U. JointsRear axleFront axleHydraulic BrakeHand brakeSpringsShackles and pinsStreering gear box and controlsSpeedmeter Assembly

III. ElectricalBatteryDynamoVoltage regulatorSliter and SwitchWiringHead lights (Beams)Side lights and tail lightsIndicator lights and switchRoof lightsDash Board lightsElectric horn and buttonTemperature guageFuel guageAmpere meterOil guage

THE TAMIL NADU SPECIAL POLICE MANUAL 239

APPENDIX NO. LII

MOTOR TRANSPORT TECHNICAL INSPECTION REPORT

(BY MOTOR TRANSPORT OFFICER)

Type of fule Speedometre Name of theReading Driver

(1) (2) (3)

IV. Lubrication and Cleanliness

V. Chassis.Body workCanopySuper structureTool boxFirst Aid BoxFire extinguishereWind screen wiper Assembly

IV Tools and Accessories

VII Road Test

VIII Wheels

IX Tyres

X. General Remark