Tony Massey, City Manager Date: December 24, 2018 Subject

Something Good Around Every CornerCity Hall 700 North Garden Street Columbia, Tennessee 38401 Phone 931.560.1510

OFFICE OF THE CITY MANAGER

To: Mayor, Vice Mayor and City Council Members

From: Tony Massey, City Manager

Date: December 24, 2018

Subject: Weekly Report

Please find the attached reports for the week of December 17th through December21st from the departments included below.

Reports Enclosed:

City Manager’s Office/FinanceTourismPoliceParks and RecreationPublic WorksRecorderMISWastewater

FINANCE DEPARTMENT

To: Tony Massey, City Manager

From: Thad Jablonski, Finance Director/Assistant City Manager


Subject: Weekly report

Finance Department processed 115 accounts payable checks with a total of $356,222.60. There were two purchase orders issued totaling $20,966.24. There were 15 lots of surplus equipment sold this week totaling $14,014.00. The Christmas bonus payments were processed and delivered to City employees. The December entries were made to accrue medical, dental and life insurance. A pay code was setup and tested within Paylocity to reimburse employees that are on

standby for call out per the policy adopted by Council 12/13/18. Details of purchase orders made from September through December were delivered as part

of a public records request. A number of contracts passed at the December Council agenda were signed and copies sent

to the various vendors. Additional surplus items were listed for the January Council agenda. On Thursday, staff attended Excel training for visualization of data in the Police

Department training room. Danny and Kim continued to work on the transition regarding Purchasing Agent. CFO and Assistant Finance Director participated in a webinar on budgeting my GFOA.

City Manager’s Office Meetings

o Mayor, Thad Jablonski, Paul Keltner and Glenn Harper met with Farm Bureauofficials to provide an update on the status of the US 31/US 412 intersectionimprovement project and general discussion of the project (12/17/18).

o City employee annual Christmas party (12/19/18).o Assistant City Manager participated in all-day December Leadership Maury

Program (12/20/21).

Thad, Molly Benderman and Amy Morris met with Local Government Corp. staff viaconference call for a preliminary meeting prior to converting to new courts software, the

new software including increased functionality and the older version software no longerbeing serviced as of the end of 2019.

Continued to work with prospective partner agencies on a project to apply for CDBG fundsfor the construction of Muletown Trolley stops inside the City limits, concentrated nearColumbia Housing Authority property, the Columbia Arts District and areas adjacent todowntown Columbia.

City of Columbia Grant Projects - Status and Summary Revised 11/30/2018

Status Grant ProgramFunding

AgencyCity Dept. Project

Award

AmountMatch

Applied

Date

Award

Date

Perf. Period

(End Date)

Prog

Type

1 ActiveFY 2010 Roadscapes

GrantTDOT

Development

Services

for U.S. Hwy 31N area landscaping,

signage (total project: $91,500) $73,200 $18,300; 20% cash match 9/17/2010 9/14/11 12/31/2017 Annual

2 Active FY 2012 HOME Grant

U.S. HUD;

administered by

THDA

City Manager's

Office,

Development

Services, &

SCTDD

for rehabilitation of approx. 15 eligible,

owner-occupied homes; including

replacement or repair of HVAC, roofs,

windows, electrical, plumbing, etc. to

correct code violations

$500,000 n/a 3/7/2014 7/1/2014 12/31/2018 Annual

3 ActiveFY 2015 Transportation

Alternatives GrantTDOT

Development

Services

for the W. 7th St Improvement

Project; includes streetscape

improvements

$959,050 $239,763 (25% cash match) 11/3/2014 7/1/2015 7/1/2018 Annual

4 ActiveFY 2015 High Priority

Projects ProgramTDOT

Development

Services

for the W. 7th St Improvement

Project; includes streetscape

improvements $449,951 $112,488 (25% cash match) N/A N/A 7/1/2018

Ongoing

Program

5 Active 2016 LPRF Grant TDEC - RES

City Manager's

Office and

Parks &

Recreation

for paving at Ridley Sports Complex

to add new, additional capacity for

more tournaments as new fields are

added to the Sportsplex $200,000

$200,000 (After another city forfeited

project funds, the city will receive 20%

of grant amount, which the match of

$800,000 follows from the total project

cost originally requested, $1 million)

6/30/2017 5/11/2017 5/31/2019 Biennial

6 Active FY 2005 SAFETEA-LU TDOTDevelopment

Services

for improvement to streetscape and

pavement repair to finance part of the

W. 6th St Improvement Project. $604,560

$120,911.95 (20% cash match). 2005

funds recently reported to the city,

previously awarded & allocated but

unused

TBA TBA TBAOne-

time

7 Active2017 Historic

Preservation GrantTHC

Development

Services

for professional services to develop

uniform historic zoning and design

guidelines

$18,000 $12,000 (40% cash match) 1/31/2017 12/11/2017 9/30/2018 Annual

8 Active

FY 2018 Surface

Transportation Block

Grant (STBG) Program

TDOTDevelopment

Services

for improvements at the intersection

of US 31/Nashville Hwy and US

412/Bear Creek Pike$2,447,204 n/a (state to match federal funds) - - 3 years Triennial

9 ActiveFY 2017 Bulletproof

Vest Grant

U.S. Department

of Justice; Office

of Criminal

Justice Programs

Police

for the purchase of new replacement

bulletproof vests$5,939.86

50% matching (City providing the

required match of $5,939.86 for total

project cost of $11,879.72)

- 4/1/2018 8/31/2019 Annual

1 City Manager's Office


10 Active

2017 Edward Byrne

Justice Assistance

Grant (JAG) - 2017-DJ-

BX-0456

DOJ Police

for education and training expenses

$16,275 No match required - 8/31/2017 1 year Annual

11 Active2018 Rural Business

Development GrantUSDA

City Manager's

Office

for a parking study in downtown and

master planning services for the

Columbia Arts District to encourage

and promote small business

development

$110,000 $5,500 - cash match 5% of total project 2/15/2018 6/302018 1 year Annual

12 Active2018 Arts Builds

Communities Grant

TN Arts

Commission

City Manager's

Office

for design and manufacture of arts

district signage$2,000

$2,000 - cash match 50% of total

project ($4,000 total project)- 8/15/2018 6/30/2019 Annual

13 Active2018 Tourism Marketing

GrantTNDTD

Marketing &

Tourism

to finance 50% of the cost of the city's

Visitor Guide

$10,000 $10,000 (50% total project cash match

of $10,000)7/31/2018 8/25/2018 1 year Annual

14 Active

FY 2017 Assistance to

Firefighters Grant (AFG)

Program for Equipment

FEMA

Fire, City

Manager's

Office &

SCTDD

for Emergency Management Training

$58,335 $5,833 (10% match; based on

population)11/18/2016 8/31/2018 8/31/2018 Annual

15 ActiveJames L. Richardson

"Driver safety” GrantTML Risk Pool Personnel

for reimbursement of driver training

for city departments and motor

vehicle checks for employees with

CDLs.

$4,750

50% matching (City reimbursed half,

$4,750 of the reimbursable costs

expended)

9/1/2018 10/1/2018 12/31/2018 Annual

16 Active

FY 2019 Governor's

Highway Safety Office

Grant

TN Highway

Safety OfficePolice

for the purchase of traffic/radar trailer

and overtime reimbursement for

traffic enforcement initiative $11,400.00

100% reimbursement (City providing

the required reimbursable funds for

$5,700 for traffic trailer and related

equipment and $5,700 for overtime for

traffic enforcement)

2/1/2018 10/1/2018 9/30/2019 Annual

17 ActiveFY 2018 Bulletproof

Vest Grant

U.S. Department

of Justice; Office

of Criminal

Justice Programs

Police

for the purchase of new replacement

bulletproof vests$7,140.00

50% matching (City providing the

required match of $7,140 for total

project cost of $14,280)

4/1/2018 9/1/2018 8/31/2020 Annual

TOTAL OF ALL "ACTIVE" GRANTS $5,477,805



Status Grant ProgramFunding

AgencyCity Dept. Project

Award

AmountMatch

Applicati

on Date

Award

Date

Performanc

e Period

Prog

Type

1 PendingProperty Conservation

GrantTML Risk Pool Fire & Rescue

for increasing camera coverages at

fire stations

$5,000

50% matching (City reimbursed half,

$5,000 of the reimbursable costs for

$10,000 total project)

10/31/2018Winter

20186 months Annual

2 Pending2019 Recycling

Equipment GrantTDEC Public Works

to finance a portion of a recycling

truck

$50,000

If awarded the maximum award as was

sought, the city would finance the

remaining cost of a recycling truck

($160,000), a total project $210,000

10/5/2018Winter

20181 year Annual

3 Pending

FY 2018 Assistance to

Firefighters Grant (AFG)

Program for Equipment

FEMA

Fire, City

Manager's

Office &

SCTDD

for fire training center and Emergency

Management Services Equipment

$530,000 $5,300 (10% match; based on

population)11/15/2018

Spring

20191 year Annual

4 Pending

2019 "Small Cities"

Community

Development Block

Grant (CDBG)

TNECD

City Manager's

Office &

SCTDD

For covered transit stops in

residential areas adjacent to

downtown Columbia including the arts

district and Historic E. 8th St. in

partnership with SCTDD Muletown

Trolley

$200,000 $39,000 (match based on $239,000

total project cost)2/22/2019 Fall 2019 2 years Annual

$785,000 TOTAL OF ALL "PENDING" GRANTS


LOCAL SALES TAX - 110-31610 Local Option Sales Tax (LOST) Trends from FY 2010 to FY 2019 YTD City of Columbia

*Est. Revenue

Month

Receipted FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018

Budget Est. FY

2019

YTD & Est. FY

2019**

YTD to

Budget (%)

% of Year

Through

JULY 637,417.82 565,981.94 550,049.16 568,772.21 593,422.72 627,068.82 677,496.88 723,006.06 771,354.86 837,702.90 800,000.00$ 850,071.92$ 8.81% 8.33%

AUGUST 669,010.81 614,012.80 615,814.18 589,123.14 632,287.32 647,706.22 677,234.09 752,466.46 805,579.43 881,168.06 835,000.00$ 866,433.02$ 17.79% 16.67%

SEPTEMBER 608,749.53 558,455.81 555,777.57 603,922.76 573,621.05 599,554.83 655,801.65 709,293.18 762,383.07 781,905.90 750,000.00$ 813,132.70$ 26.21% 25.00%

OCTOBER 592,200.30 550,062.61 546,919.20 569,936.62 591,197.71 605,775.59 634,946.31 694,276.72 763,043.65 765,394.48 760,000.00$ 842,742.62$ 34.95% 33.33%

NOVEMBER 615,160.72 556,904.46 617,767.71 575,278.01 591,961.05 613,606.60 670,432.61 729,444.08 823,618.06 820,948.55 750,000.00$ 34.95% 41.67%

DECEMBER 572,490.50 534,551.98 536,230.20 560,901.34 557,555.72 597,151.41 654,210.57 715,117.96 761,797.34 781,499.73 780,000.00$ 34.95% 50.00%

SUBTOTAL 3,695,029.68 3,379,969.60 3,422,558.02 3,467,934.08 3,540,045.57 3,690,863.47 3,970,122.11 4,323,604.46 4,687,776.41 4,868,619.62 4,675,000.00 3,372,380.26 34.95% 50.00%

JANUARY 581,789.83 556,697.15 557,347.21 584,871.95 598,442.99 602,884.27 641,218.97 726,637.38 775,988.78 847,187.99 850,000.00$ 34.95% 58.33%

FEBRUARY 743,014.60 712,052.28 719,446.61 755,061.47 772,887.00 800,295.59 975,329.09 1,071,826.27 1,077,945.87 1,010,838.07 1,100,000.00$ 34.95% 66.67%

MARCH 533,027.15 480,285.20 493,075.25 530,856.97 550,364.61 554,414.19 617,472.26 650,526.41 708,592.33 714,342.48 730,000.00$ 34.95% 75.00%

APRIL 556,335.12 520,032.34 523,704.56 564,307.68 587,546.59 612,548.01 595,830.52 713,302.83 678,943.33 760,142.10 720,000.00$ 34.95% 83.33%

MAY 593,069.57 612,369.37 613,898.91 663,064.03 632,824.81 689,686.13 741,683.61 810,443.35 832,282.47 878,045.80 805,000.00$ 34.95% 91.67%

JUNE 551,110.67 565,058.39 567,563.77 591,505.25 603,248.65 626,457.42 696,706.04 767,116.73 838,017.55 800,497.80 770,000.00$ 34.95% 100.00%

TOTAL 7,253,376.62 6,826,464.33 6,897,594.33 7,157,601.43 7,285,360.22 7,577,149.08 8,238,362.60 9,063,457.43 9,599,546.74 9,879,673.86 9,650,000.00 3,372,380.26 34.95% 100.00%

Budgeted Amt. 6,900,000.00 6,720,000.00 6,500,000.00 6,800,000.00 7,100,000.00 7,200,000.00 7,450,000.00 8,250,000.00 8,700,000.00 8,700,000.00 9,650,000.00

Month

Receipted FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018

Receipts YTD

FY 2019

Variance Amt.

FY19 & FY18

Variance

(%) FY19 &

FY18

JULY 637,417.82 565,981.94 550,049.16 568,772.21 593,422.72 627,068.82 677,496.88 723,006.06 771,354.86 837,702.90 850,071.92 12,369.02 1.48%

AUGUST 669,010.81 614,012.80 615,814.18 589,123.14 632,287.32 647,706.22 677,234.09 752,466.46 805,579.43 881,168.06 866,433.02 (14,735.04) -1.67%

SEPTEMBER 608,749.53 558,455.81 555,777.57 603,922.76 573,621.05 599,554.83 655,801.65 709,293.18 762,383.07 781,905.90 813,132.70 31,226.80 3.99%

OCTOBER 592,200.30 550,062.61 546,919.20 569,936.62 591,197.71 605,775.59 634,946.31 694,276.72 763,043.65 765,394.48 842,742.62 77,348.14 10.11%

TOTAL YTD 2,507,378.46 2,288,513.16 2,268,560.11 2,331,754.73 2,390,528.80 2,480,105.46 2,645,478.93 2,879,042.42 3,102,361.01 3,266,171.34 3,372,380.26 106,208.92 3.25%

YTD FY 2019 (%) -8.73% -0.87% 2.79% 2.52% 3.75% 6.67% 8.83% 7.76% 5.28% 3.25%

Table 1: Multi-Year Local Option Sales Tax (LOST) Revenue from FY 2008-2009 to FY 2017-2018, showing both actual amounts receipted and budget estimates for current year data

Table 2: Multi-Year LOST Revenue from FY08 to FY18, Year-to-Date (YTD), showing the FY17/FY16 variance amount ($) and percent (%) based on actual receipts and budget estimates for FY17

Current Year

Finance Department - Revised 10/25/18 1 Reporting Month-October 2018

LOCAL SALES TAX - 110-31610 Local Option Sales Tax (LOST) Trends from FY 2010 to FY 2019 YTD City of Columbia

Note: Year-to-date fiscal year revenue totals expressed as percentages (%)

Source: City Recorder's Office LOST receipts and Finance Department budget estimates

Note: Annual fiscal year revenue totals expressed in thousands of dollars ($)

Source: Data from Columbia City Recorder's Office LOST receipts

Figure 2: Local Option Sales Tax (LOST) Revenues, as a Percent (%), Rate of Change Over the 10-Year Period from

FY 2010 - FY 2019 YTD

Figure 1: Local Option Sales Tax Revenues (LOST) 10-Year Trend, FY 2010 -

FY 2019 YTD

$2,288.51 $2,268.56 $2,331.75 $2,390.53 $2,480.11

$2,645.48

$2,879.04

$3,102.36 $3,266.17

$3,372.38

$0.00

$500.00

$1,000.00

$1,500.00

$2,000.00

$2,500.00

$3,000.00

$3,500.00

$4,000.00

FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

LOST Revenues in Dollars YTD, FY 2009 - FY 2019

-8.73%

-0.87%

2.79% 2.52%

3.75%

6.67%

8.83%

7.76%

5.28%

3.25%

-10.00%

-8.00%

-6.00%

-4.00%

-2.00%

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

LOST Revenue Rate of Growth/Change YTD, as a Percent, FY 2009 - FY 2019

Finance Department - Revised 10/25/18 2 Reporting Month-October 2018

City of Columbia’s

Most WantedEmployee

For the Month of December 2018Ginger Adams

(Administrative Assistant–Fire & Rescue)Ginger has been with the City since February 2013. Ginger has always demonstrated the highest

level of customer service, most notably when she worked in the City Recorder’s Office. So much so that itwould be impossible not to note (and to quote) a fellow City employee that stated, “She exhibited preciselythe demeanor, positive attitude and level of professionalism that the City expects and encourages across allCity departments." Whether working with staff or the public, Ginger is an exemplar employee.In recent months, the City’s Finance Department staff have had the opportunity to work with Ginger as sheassumed new duties in the Fire & Rescue Department and each of those staff members have experiencedGinger’s eagerness to learn and understand city processes and procedures to a degree that stands apart. Weencourage and appreciate receiving questions from staff across all City departments at any time and Gingerhas taken advantage of this opportunity to the point that her desire to do excellent work, certainly wellbeyond what would be average or “expected”, is evident and applauded. We are grateful for Ginger’sdedication and commitment to serve the City of Columbia’s Fire & Rescue Department.

The City of Columbia recognizes Ginger for serving as an Ambassador to the community and as oneof the very best examples of a Columbia municipal employee, conducting her work professionally and withthe utmost commitment to serving the citizens of Columbia.

of 1

Tourism & Marketing700 North Garden StreetColumbia, TN 38401Phone: 931.560.1575


From: Kellye Murphy

Date: Dec 21, 2018

Re: Weekly Report

Your Department Weekly Report for Dec 17-21, 2018

Director’s Activities

Sent out invitation for kickoff meeting of the Wayfinding Sign Study Task Group withconsultant Frazier & Associates.

Attended Columbia Arts Council meeting Tuesday.

Created a new TripAdvisor page for Downtown Columbia.

Attended December fieldtrip - Leadership Maury.

1 12/27/2018 9:10 AMCity Council

December 26, 2018

Wednesday

9:30 AM - 10:30 AM Technical Committee Meeting -- Conf. Room A - Basement

December 27, 2018

Thursday

4:00 PM - 5:00 PM Housing Board of Adjustments & Appeals -- Conf. Room A - Basement

January 3, 2019

Thursday

5:30 PM - 7:00 PM Study Session -- Council Chambers - Basement

January 7, 2019

Monday

10:00 AM - 11:00 AM Board of Zoning Appeals -- Council Chambers 008 - Basement

January 9, 2019

Wednesday

9:00 AM - 10:00 AM Beer Board Meeting -- PD, 2nd floor room 200 Conference Room

4:00 PM - 5:30 PM Planning Commission -- Council Chambers - Basement

January 10, 2019

Thursday

9:00 AM - 10:00 AM Architectural Design Review Team Meeting -- Conf. Room B - 1st Floor

4:00 PM - 5:00 PM Historic Zoning Commission -- Council Chambers

5:30 PM - 7:00 PM Council Meeting -- Council Chambers - Basement

January 15, 2019

Tuesday

4:00 PM - 5:00 PM Arts Council -- Conf. Room A - Basement

January 16, 2019

Wednesday

3:30 PM - 4:30 PM CPWS Board Meeting Study Session - Public Utilities Board -- CPWS


January 23, 2019

Wednesday

3:30 PM - 4:30 PM CPWS Board Meeting - Public Utilities Meeting -- CPWS

January 24, 2019

Thursday


January 29, 2019

Tuesday


February 7, 2019

Thursday

5:30 PM - 7:00 PM Study Session -- Council Chambers - Basement

February 11, 2019

Monday

10:00 AM - 11:00 AM Board of Zoning Appeals -- Council Chambers 008 - Basement

February 13, 2019

Wednesday

9:00 AM - 10:00 AM Beer Board Meeting -- PD, 2nd floor room 200 Conference Room

4:00 PM - 5:30 PM Planning Commission -- Council Chambers - Basement

February 14, 2019

Thursday

9:00 AM - 10:00 AM Architectural Design Review Team Meeting -- Conf. Room B - 1st Floor

4:00 PM - 5:00 PM Historic Zoning Commission -- Council Chambers

5:30 PM - 7:00 PM Council Meeting -- Council Chambers - Basement

February 19, 2019

Tuesday

4:00 PM - 5:00 PM Arts Council -- Conf. Room A - Basement


February 20, 2019

Wednesday

3:30 PM - 4:30 PM CPWS Board Meeting Study Session - Public Utilities Board -- CPWS

February 26, 2019

Tuesday


February 27, 2019

Wednesday

3:30 PM - 4:30 PM CPWS Board Meeting - Public Utilities Meeting -- CPWS

February 28, 2019

Thursday


COLUMBIA POLICE DEPARTMENT To: Tony Massey, City Manager From: Tim Potts, Chief of Police Date: December 24, 2018 Subject: Weekly Report

INVESTIGATIONS On Friday, December 14th at approximately 12:15 p.m. detectives responded with patrol officers to Quik Mart #34 located at 2577 Nashville Highway for a gunshot victim. Upon arrival, twenty-one year old Kamondrez Carlton was found with a gunshot wound to his body. Carlton was transported to Vanderbilt Medical Center where he later succumbed to his injuries. Information from the investigation indicated that the incident occurred at a nearby residence on Daniel Court. Twenty year old D-Qwaun Dalton has been identified as the shooter in this incident. Mr. Dalton was taken into custody and charged with 2nd Degree Murder and Aggravated Assault resulting in death. Dalton is being held without bond at The Maury County Jail. This investigation is still on going.

On Saturday, December 15th detectives were able to obtain arrest warrants for forty-two year old Jason Couch in relation to the recent reports of counterfeit money being passed. Mr. Couch was located by patrol officers and taken into custody. Detectives are still investigating other incidents and anticipate more arrests and charges.

On Tuesday, December 18th detectives received an anonymous tip in reference to recent vehicle burglaries that had occurred on James Campbell Blvd. Utilizing the information provided, eighteen year old Alanna Spangler was located and a search warrant was executed on her vehicle. Property was recovered from four vehicle burglaries that had occurred the night before. Spangler was transported to The Maury County Jail and charged with four counts Vehicle Burglary, and Possession of Stolen Property.

D-Qwaun Dalton

Jason Couch

Alanna Spangler

PATROL / S.R.T. / COPS UNIT On Tuesday, December 18th, SRT Officers conducted a traffic stop in the 500 Block of Skyline Drive. During the stop, forty-one year old Paul Jones was found to be in possession of a felony amount of Cocaine and Marijuana. Jones was charged with Possession of a Schedule II Drug (Cocaine) for Resale in a Drug Free Zone, Possession of a Schedule VI Drug (Marijuana) for Resale in a Drug Free Zone, Unlawful Possession of Drug Paraphernalia, and Driving on a Suspended License 14th Offense.

On Tuesday, December 18th SRT Officers conducted a traffic stop in the 100 Block of East 17th Street. The driver of the vehicle, thirty-four year old Heather Marsh, and passenger, forty year old Melissa Malone, were both found to be in possession of several different scheduled medications without a prescription. Marsh was charged with Driving on a Revoked License, Possession of a Schedule V Drug for Resale in a Drug Free Zone, and Simple Possession of Schedule V and Schedule II Drugs. Malone was charged with Possession of a Schedule V Drug for Resale in a Drug Free Zone, and Simple Possession of Schedule V and

Schedule II Drugs. After being turned over to corrections officers with the Maury County Jail, it was discovered that Malone had more drugs hidden on her person. She was additionally charged with Introduction of Contraband into a Penal Institution and Tampering with Evidence.

On Tuesday, December 18th patrol officers investigated the theft of an antique sled and other Christmas decorations from Nolen’s Barbecue located at 100 West 5th Street that occurred at about 2:30 a.m. that date. Acting on a citizen’s tip, the decorations were found at a home on Washington Street. Through their investigation, which included video surveillance of the theft, officers were able to determine that fifty-four year old Daniel Waldrum had stolen the items. Waldrum is a convicted felon who has recently been released from the Tennessee Department of Corrections for multiple convictions of burglaries and thefts. The decorations were returned to the business after the arrest.

Heather Marsh Melissa Malone

Paul Eugene Jones

Daniel Waldrum

On Thursday, December 20th, officers and members of Columbia Police Department, with help from troopers from the Tennessee Highway Patrol, had to opportunity to go shopping with thirteen elementary aged children to help the children buy gifts. The children enjoyed a meal at Truelove’s Pizza before the shopping trip. After shopping, all were treated to the movie Wreck-It Ralph and snacks at Shadybrook Cinemas. In addition to the children on Thursday’s trip, ten other children, middle to high school aged, will also benefit from this program with individualized shopping trips. All funds used for the shopping, food, and entertainment were proceeds from donations and the annual pancake breakfast fundraiser held at Puckett’s Restaurant on December 8th. This Shop with a Cop event is a result of a fifteen year joint effort between members of the Columbia Police Department and the James K. Polk (Lodge #26) of the Fraternal Order of Police.

On Wednesday, December 19th Tony Gray was promoted to the rank of

Lieutenant in Columbia Police Department. Lieutenant Gray, a thirteen

year veteran of our department, will serve as a shift commander within the

patrol division beginning January 6 , 2019. Lieutenant Gray has served as

a Sergeant within our Department since 2011.

Pictured above, from Left to Right – City Manager Tony Massey, Police

Chief Tim Potts, Lieutenant Tony Gray, Mayor Dean Dickey, and

Councilman Mike Green.

ANIMAL CONTROL

LITTER ABATEMENT PROGRAM

Month: December

Week: 12/14-12/20

Calls for Service 35

Intakes 7

Returned to Owner 5

Adopted or Rescue 2

Euthanized 1

Citations 1

Bite Calls

Other animals

1

0

Call Outs 0

Litter Pickup Locations 12/14 through 12/20/2018

Bear Creek Pike

29 Bags of trash removed

Columbia Police Department Weekly Analysis

Reporting Period Begin/End 12/13/2018 to 12/19/2018

Prior Week

This Week Diff

% Change

Prior 4Wks

Last 4Wks Diff

% Change

YTD Prior YTD Diff

% Change

2017 Year End

Totals

Homicide 1 1 0 0.00% 0 1 1 100.00% 7 1 6 600.00% 1

Forcible Rape 0 0 0 0.00% 0 1 1 100.00% 21 20 1 5.00% 21

Rape of a Child 0 0 0 0.00% 0 0 0 0.00% 3 4 -1 -25.00% 4

Statutory Rape 0 0 0 0.00% 0 0 0 0.00% 4 5 -1 -20.00% 5

Forcible Fondling 0 1 1 100.00% 0 2 2 100.00% 19 11 8 72.73% 12

Incest 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0.00% 0

Total Sex Offenses 0 1 1 100.00% 0 3 3 100.00% 47 40 7 17.50% 42

Child Abuse 0 0 0 0.00% 0 0 0 0.00% 8 6 2 33.33% 7

Kidnapping/Custodial Interference 0 0 0 0.00% 0 1 1 100.00% 5 30 -25 -83.33% 30

Stalking 0 0 0 0.00% 0 0 0 0.00% 4 17 -13 -76.47% 17

Commercial Robbery 0 0 0 0.00% 0 0 0 0.00% 7 15 -8 -53.33% 15

Street Robbery 4 0 -4 -100.00% 13 2 -11 -84.62% 16 26 -10 -38.46% 28

Total Robbery 4 0 -4 -100.00% 13 2 -11 -84.62% 23 41 -18 -43.90% 43

Domestic Aggravated Assault 5 3 -2 -40.00% 10 15 5 50.00% 115 123 -8 -6.50% 125

Non-Domestic Aggravated Assault 0 0 0 0.00% 19 4 -15 -78.95% 136 134 2 1.49% 141

Total Aggravated Assault 5 3 -2 -40.00% 29 19 -10 -34.48% 251 257 -6 -2.33% 266

Burglary (Commercial & Other) 0 1 1 100.00% 1 3 2 200.00% 37 58 -21 -36.21% 58

Residential Burglary 4 4 0 0.00% 13 12 -1 -7.69% 161 188 -27 -14.36% 190

Total Burglary 4 5 1 25.00% 14 15 1 7.14% 198 246 -48 -19.51% 248

Burglary of Vehicle 3 5 2 66.67% 36 22 -14 -38.89% 230 162 68 41.98% 167

Motor Vehicle Theft 2 1 -1 -50.00% 14 8 -6 -42.86% 95 64 31 48.44% 65

Larceny 13 4 -9 -69.23% 29 41 12 41.38% 444 516 -72 -13.95% 531

Shoplifting 7 8 1 14.29% 21 29 8 38.10% 283 253 30 11.86% 261

Arson 0 0 0 0.00% 0 0 0 0.00% 2 7 -5 -71.43% 7

Violent Offenses 10 5 -5 -50.00% 42 26 -16 -38.10% 345 392 -47 -11.99% 406

Property Offenses 29 23 -6 -20.69% 114 115 1 0.88% 1252 1248 4 0.32% 1279

Total Offenses 39 28 -11 -28.21% 156 141 -15 -9.62% 1597 1640 -43 -2.62% 1685

Date Ranges Prior Week 12/6/2018 to 12/12/2018

Last 4 Wks 11/22/2018 to 12/19/2018 Weekly Analysis Form reflects number of Incidents Occurred

Prior 4 Wks 10/25/2018 to 11/21/2018 during reported time period. YTD 1/1/2018 to 12/19/2018

Prior YTD 1/1/2017 to 12/19/2017

Something Good Around Every Corner821 West 9th Street Columbia, Tennessee 38401 Phone 931.388.8119

PARKS AND RECREATION


From: Mackel Reagan, Director


Re: Weekly Report December 17 – December 21, 2018

Recreation

Armory Recreation Center: Three hundred and ten (310) people visited the center this week. Staff continues to work on youth basketball, art programs and RecFit programming.

Macedonia Recreation Center: Seventy (70) people visited the center this week.

Maintenance

Converted all lighting fixtures in the Fitness Center at the Armory to LED lighting fixtures. Moved all old light fixtures from Fitness Center and installed at the Maintenance Shop. Opened and cleaned all parks each day.


Subject: Weekly Activities

Date: December 21st, 2018

ProjectsNew Fire Station #3 Mass grading continuesEast 11th Street Sidewalk replacement456 Mooresville Pike Ditch reshaping

Multiple street crews collected bulk leaves.

Pothole Patching334 West 11th St.1112 School St.306 East 17th St.308 East 18th St.1616 South Main St.Hillcrest Ave.Mitchell Ave.

Traffic

Signs:Repaired Cleaned New

34 0 2

Signals:Repaired PM

4 30

PUBLIC WORKS110 SANTA FE PIKE

COLUMBIA, TN 38401PHONE 931-388-8650


CITY RECORDER’S OFFICE


From: Molly Benderman, City Recorder


Subject: Weekly Report

Our office has receipted $10,285,085.04 of the $10,857,000.00 budgeted property tax forthe first week of the 2018 tax season. This is 94.73% of the estimated budget.

Four hundred and seventy-eight (478) were exempt from paying their $14 garbage fee inNovember 2018. This represents $6,692 per month or $80,304 annually. Other statisticson the November 2018 garbage fee billings were: Residential 15,208, Class IICommercial 463, Class I Commercial 781, exempt 478 for a total of 16,930 customersand $287,663.60

The net check from Columbia Power & Water System for the garbage fees was$277,030.23.

$ 287,663.60 Billed(11,512.40) Administrative fee (16,930 x .68)

(2,394.06) Write-off’s(4.25) Collection Fees

3,156.98 Penalty Collected120.36 Accounts Reactivated

$ 277,030.23

We received $684,492.11 net for the City Sewer Service charges, from Columbia Power& Water Systems, for the November 2018 billings.

The following number of customers billed was:

13,329 Residential2,067 Commercial

11 Industrial3,009 Special Sewer @ $14.99 each

18,416 Total


Billing Information:

$ 695,647.01 Billed329.28 Accounts Reactivated

7,600.56 Penalties Collected(4,217.84) Accounts Written Off

(61.30) Collection Fees(14,805.60) Administration Fee (18,507 x .80)

$684,492.11

Attached is a copy of the local sales report dated December 20, 2018, less the Stateadministration cost, Maury County revenues and $829,192.58 net collections dueColumbia. The local sales tax is our largest revenue. In comparison, the December 2017revenue was $781,499.75, an increase of $47,692.83.

Molly balanced the November 2018 Employee’s Retirement Plan Bank statement and theOPEB Bank statement.

Amy and Molly met via phone conference with Tony Barnett from Local Government todiscuss the upcoming transition to the CTRIS court software.

We processed 98 online tax payments for the week of December 17 – December 21,2018.

The clerks in our office receipted 937 receipts the week of December 17 – December 21,2018.

We processed 60 court citations and 8 trials through our court on December 18, 2018.

We issued 1 yard sale permit the week of December 17 – December 21, 2018.

We continue to provide service to the public with the receipting of City revenues and withinformation.


MIS DEPARTMENT


From: Rick Harrison, MIS Director


Subject: MIS Department Weekly Report

Our longtime Network Administrator, Shonda McCord, has retired. Her nearly 30 years ofservice are an example of her dedication and commitment to excellence. She will be dearlymissed and we wish her well in all her endeavors.

Director’s Activities Microsoft Patches - Tested security and critical patches and released for distribution.

Recovered one server, COBALT from a stored clone, after Microsoft patches being testedcorrupted the virtual machine. Reinstalled and configured new networkanalysis/monitoring tool PRTG for evaluation.

Worked with EdgeWave and Keller Schroeder representative to configure our emailserver to transition to the new email archival service.

Attended the annual Christmas party at Fire Station 1 on Wednesday, December 19.

Network Switch/SAN (Storage Area Network/VMware 6.5 Upgrade – Compiled achecklist of items remaining.

Installed a trial version of OfficeGate, a product to use in conjunction with the new emailarchive system. OfficeGate plugs in directly to Microsoft Outlook.

Continued to distribute the new VPN (Virtual Private Network) software, SonicWallNetExtender and its associated default settings, for installation to all mobile users thatconnect to our network via the Internet. This is in preparation for rollout of theSonicWall firewall, tentatively planned for mid-January. Any employees that fail toconnect their mobile device to the network prior to mid-January will be unable toaccess the system by VPN once the new firewall is placed into service.

Assisted with various Help Desk tickets and troubleshooting.


Staff Activities MIS - Surplused twelve (12) desktop computers and two (2) laptops.

Fire - Replaced network switch at Station 2, which was sporadically cutting off networkservice.

Public Works - Investigated a problem with an inkjet printer in the shop area that wouldnot allow anyone to copy or print.

City Recorder - Spoke with several people regarding the upcoming temporary move fromthe first floor to the basement during the renovation.

Police - The badge maker hardware quit working and communicating with the computerafter recent Microsoft updates. The problem was solved by wiping the application andreinstalling it completely.

Fire - Configured and set up a new computer per the MIS Replacement Schedule andswapped the computers and phones on the two desks at Fire Station 1 for AdministrativeAssistants.

Development Services - Solved a problem with the permits failing to print after receivingMicrosoft updates.

Parks - Configured and set up a new desktop computer per the MIS ReplacementSchedule.

Processed numerous Help Desk Requests and calls and made service calls as needed.

Something Good Around Every Corner1244 Treatment Plant Road Columbia, Tennessee 38401 Phone 931.560.1001

WASTEWATER DEPARTMENT


From: Donnie Boshers, Assistant Director

Date: 12/26/2018

Subject: Weekly Report (week ending 12/25/2018)

Prepared infrastructure information on two (2) sites in the Columbia area at the request of TravisGroth, Director of Economic Development with Maury Alliance.

Received passing results from our Quarterly Bio-monitoring WET (whole effluent toxicity) testrequired by our NPDES State permit.

Provided our contact information to CPWS to be included in their Emergency Water Plan whichis submitted to TDEC every two (2) years.

COLLECTION WEEKLY REPORT WEEK OF 12/25/18

Crew lowered stand-up pipe and installed a box at 205 5th Ave. and 432 Hickman St. andraised box and repaired yard 303 Greenview Dr.

Re-set manhole at 1027 Industrial Pk. and KFC.

Emergency repair at 108 West 7th St. and 2119 Denham Ave.

Crew repaired street cut on Woods Dr.

Crew performed 1 manhole inspections.

Crew continues to work on fire hall sewer service installation. There is a minimal amountof work left to do and with some help from the weather it can be completed relativelyquickly.

Crew answered 7 service calls.

Crew cleaned bar grates, checked aerials and flushed hot spots.

Crew used the Push Camera on 1 line, performed 1 sewer line locate.

Crew cleaned 350 feet of mainline.

Performed routine equipment maintenance and repairs.

Tony Massey, City Manager Date: December 24, 2018 Subject

Documents

Transcript of Tony Massey, City Manager Date: December 24, 2018 Subject