Tarkett new PPT template - USKUS

CONCURplatform for Business trips

Concur Tarkett 28.11.2019. 1

WHY CONCUR?

> Buisness trip process digitalisation - no

papers

> SAP licenses limitation

> Better organization of job between different

departments - no over job

> Measuring of process- time, organization,

planning.

> Approvals according to Matrix of

responsibility- simplicity

> Document management - archiving of all

documents in

WHY ??????

> Indirect purchasing process digitalization - no

papers

> SAP licenses limitation for all purchasing

requestors

> Better organization of job between

purchasing employees - no over job

> Measuring of process- time, organization,

planning, urgent purchasing

> Contract creation and approval according to

Matrix of responsibility- simplicity

> Document management - archiving of all

documents in process from Purchasing

request to supplier invoice

4Concur Tarkett 28.11.2019.

Project preparation

5

Project preparation

Concur Tarkett 28.11.2019.

6

Project preparation



Solution Delivery Plan

V 1.0

Entry

V 2.0 V 3.0 V 4.0

Professional

V 5.0

Target

Content of the

version

Provide possibility

to records all

relevant

documents in DB

through IT

application

Add workflow to

app, provide

possibility to send

notification through

e-mail

Make

automatization of

cost calculation,

provide proper

reports.....

Provide full

integration with

other components

of iIS in company

and interaction

with key vendors

Mobile variant

included sending

infos about

scanning bills....

% pain point

relief20% 40% 80% 100% 120%

Prerequites

Key skills

involved

Finance

HR

IT

Finance

HR

IT

Finance

HR

IT

Finance

HR

IT

Finance

HR

IT

Measure of

success

How might we reduce the efforts of business trip travelers, approvers and administrators to organize, handle and follow up business trips


Alternative solution


Concur solution

Concur is a Travel Management System

that allows you to create/process Travel

Requests and create/process Expense

Reports to record expenses and initiate

payments.

10

Setup


> SAS: Software as a service

− No local installation

− Server hosted in EU

> Access to Concur− Users to be created manually in CONCUR after initial upload

− Sender email addresses & sites to be identified

− No change in PC requirements or set up needed

> Interface − SAP add on

> Mobiles− Concur supports Apple and Android

− Installation process – App store IOS

11

Setup


Core modelUnique List of expense types / names / and mapping to SAP Chart of accounts

Specific types for a given country are visible by all

A unique Approval WF for expense reportsIn 2 steps: direct manager + finance

Direct manager is defined for each user

Finance is defined for a given business area

After approval, the accountantCan modify VAT, cost center or internal order

can reduce an expense, not increase it. If he needs to increase then it goes back to requester and will go through

approval again

In additionHR workflow for HR related claims if needed (Sweden + relocation etc..): 1 HR approver

Concur standard cash advance processValidation by direct manager

Handled by advance administrator (finance) who can stop the process if needed

Local specificationsVAT: France, Sweden, Denmark (not claimed in Belgium and Poland)

Travel allowances: Poland (ie fixed amount reimbursement for a meal or hotel, without receipt)

Car allowances: France, Poland, Belgium (managed in payroll for other countries)

Receipts:electronic only except in France (paper + electronic)


Inside

Business Trip Request creation

Cash Advance Request

Expense Report creation

Approval workflow

Documents archiving

Reporting

Introduction to Responsibilities

# STEP STEP DESCRIPTION System / SAP Transaction Business Role

1 Travel request + cash advance request Concur Expense user

2 Request approve Concur Expense approver

3 Cash advance processSAP Payment request

postedProcessor

4 Expense report Concur Expense user

5 Expense approve Concur Expense approver

6 Expense process SAP document Processor


Request creation by traveller


Workflow



Expense report

Expense types


Expense entry


Actual expenses


Notification



SAP integration


Summary

partner network / app center

expense analyzeplan, book, travel

request and approval

processes

Concur Request

book a trip

Concur Travel

itineray and trip management onmobile device

Concur Mobile

localization andcommunication with

travellers

Concur Messaging

automated expense reporting

Concur Expense

reporting and analyzation

Intelligence


Izazovi

Domaće/inostrane dnevnice

Kursna lista

Mapiranje konta

Poreski kodovi

Tarkett new PPT template - USKUS

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