Sherubtse College Royal University of Bhutan Student ...

1

Sherubtse College Student Handbook 2020

Sherubtse College

Royal University of Bhutan

Student Handbook

2020-2021

Dear Students,

This handbook is printed with the intention of providing comprehensive information to the

students, staff and faculties of Sherubtse College. It is important that you read the contents of this

booklet carefully and make good use of your time at the College.

As an institution for higher learning and research, the College is committed to providing an

environment conducive for holistic development of every individual. You must take advantage

of this wonderful opportunity to learn at Sherubtse. At Sherubtse you are expected to

demonstrate a high level of maturity and respect the learning culture of the College.

You should act within the boundary of your rights and responsibilities as a student. The section

on student code of conduct will orient you about your responsibilities as a student of the College.

It is our sincere hope that you will live here with dignity and humility, and make the most out of

the richness of the environment. Always remember that the Royal Government of Bhutan has

made important investments for your education.

Sherubtse is an Alma Mater to two of our Prime Minister (s), Cabinet Minister (s), Secretaries,

Civil Servants, Public Servants, Armed Forces and Business Leaders of Bhutan. It is our sincere

wish that you graduate from Sherubtse with good knowledge, skills and personal qualities that

will be a source of pride for your parents, the people of Bhutan, our beloved Kings and, of course

yourself.

Management

Sherubtse College

Royal University of Bhutan

2


Table of Contents

CHAPTER 1 1

GOVERNANCE 1

1.1 Vision 1

1.2 Mission 1

1.3 Key aspirations 1

1.4 Management 1

1.4.1 The President 1

1.4.2 Dean of Student Affairs (DSA) 1

1.4.3 Dean of Academic Affairs (DAA) 1

1.4.4 Dean of Research and Industrial Linkages (DRIL) 1

1.4.5 Head of Department (HoD) 2

1.4.6 Programme Leader (PL) 2

1.4.7 Year/Semester Guide 2

1.4.8 Student Service Officer (SSO) 2

CHAPTER 2 3

ACADEMIC AFFAIRS 3

2.1 Academic Year 3

2.2 Duration of the Programmes 3

2.3 Academic Structure 3

2.3.1 The Department of Arts and Humanities (DAH) 3

2.3.2 The Department of Social Sciences (DSS) 3

2.3.3 The Department of Environment & Life Science (DoELS) 4

2.3.4 The Department of Physical Science (DPS) 4

2.3.5 The Department of Mathematics and Computer Science (DMCS) 4

2.5 Non-Credited Certificate Courses 4

2.5.1 Sherubtse Student Leadership Programme (SSLP) 4

2.5.2 Driglam Namzha 5

2.7.1 Registration 5

2.8 Assessment Mode 6

2.8.1 Continuous Assessment (CA) 6

2.8.2 Semester-End Examinations 6

2.9 Examinations 6

2.9.1 Exam Cell 6

2.9.2 Examination Regulations 7

2.9.2.1 Registering for Examinations 7

2.9.2.2 Examination Hall 7

2.9.2.3 Absence from and Illness during an Examination 8

2.9.2.4 Provisions for candidates with Disability 8

2.9.2.5 Breaches of Examination Regulations 8

2.9.2.6 Academic Dishonesty and Plagiarism 9

2.9.2.7 Communication of Examination Results 9

2.9.2.8 Judgment of Performance Marks 9

2.9.2.9 Appeals 10

2.10 Promotion/Progression Rule 10

2.10.1 Progression to Honours Year: 12

2.11 Awards 12

2.11.1 Academic Excellence Awards 12

2.11.2 The Jigme Dorji Wangchuck Gold Medal for the best graduating students 12

3


2.11.3 The President’s Gold Medal for Social Service 13

2.11.4 Certificate of Special Award 13

2.11.5 Other Awards 13

CHAPTER 3 14

ATTENDANCE AND LEAVE 14

3.1 Academic Attendance 14

3.2 Hostel Attendance 15

3.3 Attendance for other College functions 15

3.4 Leave 15

CHAPTER 4 17

STUDENT SERVICES 17

4.1 On campus Accommodation/Hostels 17

4.1.3 Hostel requirements for the resident 17

4.1.4 General Rules and Regulations for hostel residents 17

4.1.5 Room allotment and facilities 19

4.1.6 Maintenance and Cleanliness of the residences 19

4.1.7 Residence Security 19

4.1.8 CCTV 20

4.1.9 College Vehicle Policy 20

4.1.10 College Pet Policy 20

4.1.11 Various Hostel Charges 20

4.1.12 Hostel Check-in/Check-out Procedures 21

4.1.13 General Rules and Regulations of Mess Catering Residences 21

4.1.14 Mess Timings 21

4.1.15 Mess Committee 21

4.1.16 Day-scholar Students 22

4.1.17 Roles and Responsibilities of Student Service Officer 22

4.2 Counseling Service 23

4.3 Games and Sports 24

4.3.1 Sport Facilities 24

4.3.1.1 Football Ground 24

4.3.1.2 Basketball courts 26

4.3.1.3 Other out-door and indoor Games and Sports facilities 26

4.3.1.4 Gymnasium (GYM) 26

4.3.2 Major Tournaments and events within College 26

4.3.2.1 Chancellor’s Cup Open Football Tournament. 26

4.3.2.2 Monsoon and other Tournament (s) 26

4.3.3 General guidelines on Games and Sports at Sherubtse 27

4.3.4 Fees 27

4.4 Other Resources within the College 28

4.4.1 College Library 28

4.4.1.1 Procedure for borrowing books: 28

4.4.1.2 Library Timings 28

4.4.1.3 General Library Rules& Regulations: 28

4.4.1 Internet and Computer Services 29

4.4.1.1 Computer Labs 29

4.4.1.2 Lab Timings 30

4.4.1.3 Wi-Fi Use 30

4.4.1.4 Hardware and PC maintenance 30

4


4.4.1.5 Computer Lab Use Rules 30

4.4.2 On Campus Facilities 30

4.4.2.1 Photocopy and Printing 30

4.4.2.2 Cafeteria 31

4.4.2.3 Auditorium 31

4.4.2.4 College Zangdopelri 31

4.4.2.5 Sherubtse FM Radio Station 32

4.5 Offices and Facilities in and around the Community 32

4.5.1 Kuensel Corporation 32

4.5.2 Bhutan Telecom 32

4.5.3 Kanglung BHU 32

4.5.4 The Indian Military Training Team (IMTART) Hospital 33

4.5.5 Bhutan Post 33

4.5.6 Food Corporation of Bhutan (FCB) 33

4.5.7 Bhutan Power Corporation (BPC) 33

4.5.8 Banking Services 33

4.5.9 ATM Services 33

4.5.10 Community Police Centre 34

4.5.11 Photocopy and printing Services 34

4.5.12 Public Zangdopelri – Thubten Choekhorling Shedra 34

CHAPTER 5 35

STUDENT ORGANIZATIONS 35

5.1 Non Departmental Organization 35

5.1.1 Forum for International and National Awareness (FINA) 35

5.1.2 Social Service Unit (SSU) 35

5.1.3 Singye Karm 36

5.1.4 Democracy Club 36

5.1.5 Sherubtse Disaster Management Unit (SDMU) 36

5.1.6 Sherubtse Student Welfare Scheme (SSWS) 36

5.1.7 Sherubtse Student Activities Audit Committee (SSAAC) 36

5.1.8 Youth Volunteer in Action (Y-VIA) 37

5.1.9 Sherubtse Media Society (SMS) 37

5.1.10 Sherubtse Cultural Club 37

5.1.11 Sherubtse Health Club 37

5.1.12 Sherubtse Art Club 37

5.1.13 Sherubtse Tarayana Club 37

5.1.14 Gayjor Dechen Tshokpa 37

5.1.15 Sherubtse Rovers Scout 38

5.1.16 Y-PEER 38

5.1.17 Sherubtse Organic farming Society 38

5.1.18 Bhutan Youth Foundation (BYF) and Go Youth Go (GYG) 38

5.1.19 Sherubtse Film Society (SFS) 38

5.1.20 Sherubtse Theatre Ensemble 39

5.1.21 Sherubtse GNH Youth Club 39

5.1.22 Sherubtse UN Club 39

5.2 Departmental Organizations 40

5.3 Roles and Responsibilities of Staff Moderators 40

5.4 Roles and Responsibilities of Club Coordinators 40

5.5 Procedure for initiating new student body 40

5


CHAPTER 6 42

COLLEGE DISCIPLINE POLICY 42

6.1 Article I: Introduction 42

6.1.1 Objectives 42

6.2 Article II: Jurisdiction 42

6.3 Article III: Definition of Terms 43

6.3.1 Definition of General Terms 43

6.3.2 Definition of Disciplinary Offences and their grading 43

6.3.2.1 Academic Dishonesty 43

6.3.2.2 Disruptive Classroom behavior 43

6.3.2.3 Attempts to Injure or Defraud 43

6.3.2.4 Possession of Stolen Property 43

6.3.2.5 Defamation 44

6.3.2.6 Libel 44

6.3.2.7 Prowling 44

6.3.2.8 Public Intoxication 44

6.3.2.9 Illegal Transaction of Controlled Substances 44

6.3.2.10 Malicious Mischief in the use of College Facilities and Services 44

6.3.2.11 Unauthorized Access or Trespassing 44

6.3.2.12 Disruptive Behavior 44

6.3.2.13 Hazing 45

6.3.2.14 Rioting 45

6.3.2.15 Tampering with Computer Programme 45

6.3.2.16 Violation of University/College Rules 45

6.3.2.17 Violation of national Laws 45

6.3.2.18 Persistent Violations 45

6.4 Article IV: Meaning of misconduct 45

6.5 Article V: College Rules 46

6.5.1 Drug policy 46

6.5.2 Alcohol Policy 46

6.5.3 Smoking and Tobacco Policy 47

6.5.5 Dress Code 47

6.5.6 Tattooing and body piercing 47

6.5.7 Hair style and hair coloring 47

6.5.8 Timing and Punctuality 47

6.5.9 Automobiles 47

6.5.10 Pregnancy Policy 47

6.5.11 Apprehension by Police 48

6.5.12 Other Policies 48

6.6 Article VI: Disciplinary Sanctions 48

6.6.1 Warning 48

6.6.2 Probation 48

6.6.3 Required Compliance 48

6.6.4 Confiscation 48

6.6.5 Restitution 48

6.6.6 Restriction of Privileges 48

6.6.7 College Housing Suspension 48

6.6.8 College Housing Expulsion 48

6.6.9 Withholding of Stipend 49

6


6.6.10 Confession 49

6.6.11 Suspension 49

6.6.12 Interim Suspension 49

6.6.13 Withholding of Diploma or Degree 49

6.6.14 Revocation of Admission or Degree 49

6.6.15 Expulsion/Termination 49

6.6.16 Enhanced Punishment 49

CHAPTER 7 50

CODE OF PRACTISE FOR LEARNING AND TEACHING 50

7.1 Introduction 50

7.2 Responsibilities of Students 50

7.3 Responsibilities of the staffs 50

7.4 Responsibilities of Department 51

7.5 Responsibilities of College 52

7.6 Responsibility of the University 52

CHAPTER 8 53

POLICY ON FACULTY/STAFF-STUDENT RELATIONSHIPS 53

8.1 Policy Statement 53

8.2 Reason for Policy/Purpose 53

8.3 Definition 53

8.4 Procedures 53

8.5 Noncompliance with Policy and it’s consequences 54

CHAPTER 9 55

CAMPUS DIRECTORY 55

9.1 College Key Management Team 55

9.2 Key Staff Members 55

9.3 Head of Department (HoD) 56

9.4 Programme Leaders (PL) 56

9.5 Staff Moderators of Clubs and Units 57

9.6 Student Service Officer 58

9.7 Resident Leaders (July 2020– June 2021) 58

Annexure A: Student Code of Conduct and Ethics-2018 60

1


CHAPTER 1

GOVERNANCE

1.1 Vision

An Internationally recognized institute in Liberal Arts and Sciences with an emphasis on GNH

value based learning.

1.2 Mission

● To provide GNH inspired quality tertiary education in Liberal Arts and Sciences. ● To contribute to the development of knowledge-based society through knowledge creation,

sharing and advocacy.

1.3 Key aspirations

a) Excellence in providing diverse and interdisciplinary tertiary education.

b) Produce academically sound and socially responsible graduates to shoulder the national

responsibilities and uphold the Bhutanese culture and tradition.

c) Spearhead postgraduate and doctoral studies for liberal arts and sciences.

d) Establish Centre of Excellence in Liberal Arts and Sciences to promote research and

consultancy services.

e) Linkages with reputed national and international institutes/organizations.

f) Provide quality training programmes based on stakeholders needs and demands.

g) Facilitate distance mode of education and lifelong learning.

h) Establish state of the art facilities and services.

i) Ensure additional resource mobilization and financial management to enhance sustainability.

j) Promote, motivate and retain highly qualified staff through committed funding for both short

and long-term human resource development programs.

1.4 Management

1.4.1 The President

The President is the overall executive head of the College. President is the chief academic and

administrative officer and employer of the College. The President is responsible for providing

academic leadership along with effective management, leading strategic planning and directing

resource allocation within the framework of the University’s & College’s Strategic Plan and

Policies.

1.4.2 Dean of Student Affairs (DSA)

The DSA is responsible for the services, care, and disciplinary matters of the students of the

College in order to create an environment conducive for learning that supports the academic

mission of the College. DSA chairs all Student Committees meetings. DSA assists the President

in creating and maintaining a safe, healthy and supportive environment and culture that

synthesizes the intellectual, physical, social, emotional and spiritual development of the students.

1.4.3 Dean of Academic Affairs (DAA)

The DAA is responsible for planning, maintaining and enhancing the academic profile of the

College nationally and internationally. DAA chairs the College Academic Committee (CAC) and

oversees the function and conduct of the Programme Board of Examiners and other academic

forums. DAA assists the President to maintain and implement academic regulations/guidelines at

the College; supports and implements innovative approaches to teaching, learning, and quality

across the College, including academic related resource management.

1.4.4 Dean of Research and Industrial Linkages (DRIL)

The DRIL is responsible for planning and promoting research activities at the College. The

DRIL is also responsible for linkages and collaboration at the national and international level.

2


DRIL chairs the College Research Committee and looks after the conduct of the Research

Centers. DRIL assists the President to promote, implement and administer all research related

activities including quality assurance, monitoring and reporting. The DRIL also facilitates the

development and implementation of research degree programmes in the College; develops

research capacity and capabilities through periodic professional development programmes and

build linkages and placements for student internships with the Head (s) of Departments.

1.4.5 Head of Department (HoD)

There are five departments offering a total of thirteen programmes. Each of these Departments is

led by a Head who provides organizational, disciplinary, and academic leadership for the

programmes offered in their respective Departments. The HoD provides assistance to the DAA

for the day-to-day operations of the programmes offered by the various Departments. HoD is

responsible for managing the academic affairs of the respective Department. HoD is an ex-

officio member to the College Academic Committee (CAC) and College Management

Committee (CMC). For details about Departments and academic programmes, refer to chapter on

Academic Affairs.

1.4.6 Programme Leader (PL)

The PL provides organizational, disciplinary, and academic leadership to the programme. PL

provides assistance to the HoD for the day-to-day operations of his/her assigned programme and

reports directly to the respective HoD. PL chairs the Programme Committee in keeping with the

requirements laid out in the Wheel of Academic Law. It is also the responsibility of the PL to

write and submit an annual programme monitoring report to the President, Academic Affairs of

the Office of the Vice Chancellor (OVC).

1.4.7 Year/Semester Guide

Each cohort (class of students) in a programme is assigned a year/semester guide. The

year/semester guide looks after the welfare of the students of the respective cohort. The guide

keeps track of the academic performance and well-being of individual students and students’

attendance record including publication of monthly attendance. Students can seek help or

guidance from their year/semester guides in any matter. The year/semester guide may report to

the PL if there is any problem with any of the students that requires attention from the College or

Department.

1.4.8 Student Service Officer (SSO)

Sherubtse has 20 hostels on campus directly looked after by the SSO. SSOs help in maintaining a

congenial atmosphere and also to provide support as needed to the students. SSOs are the

facilitators and act as liaison officers between the residents and the Management. SSOs provide

leadership roles in planning and maintenance of the hostel. The SSOs report to the DSA for

matters related to welfare of the students in their hostel. Each hostel appoints a Residence Leader

(RL), who is the representative of the student in the hostels and they work under the supervision

of the respective SSOs.

3


CHAPTER 2

ACADEMIC AFFAIRS

The strength of the College lies in the diversity of programmes of study it offers. The College

offers programmes in Arts, Social Sciences, Computer Science, Physical Sciences and Life

Science. Any matters concerning programme monitoring and academic assessment of the

students fall under the purview of Academic Affairs supervised by the DAA.

2.1 Academic Year

An academic year consists of a Spring Semester (February-June) and an Autumn Semester (July-

December). Refer the College website: www.sherubtse.edu.bt for information regarding College

Academic Calendar.

2.2 Duration of the Programmes

All the credited programmes offered at the College are three years. The College also offers an

Honours programme as the fourth year for those students who exceptionally do well in their

three years programme. Under the regulations of the Royal University of Bhutan (RUB),

students will be given a maximum of two years’ extension to complete their degrees. A student

will have to complete the RUB Undergraduate Programme in five years or the Honours

Programme in six years. Inability to complete the requirements for degree within the given span

of time will result in cancellation of candidature. However, if there are extraordinary

circumstances and subject to documentary evidence then the time frame may be reconsidered.

2.3 Academic Structure

The College offers thirteen different programmes leading to university degree awards. These

programmes are a combination of disciplines such as English, Dzongkha, History, Media

Studies, Economics, Geography, Political Science, Sociology, Population Studies,

Environmental Science, Botany, Zoology, Chemistry, Physics, Mathematics, and Computer

Science. The programmes are designed to help students develop creative, critical, logical, and

analytical thinking. It helps students to form effective problem-solving skills, sense of

responsibility, self-reliance, personal development, social skills, leadership qualities, and

capacity for life-long learning and also assists students in adapting to new and changing

situations/environment.

For efficient and effective management, the programmes are grouped into five Departments viz.:

2.3.1 The Department of Arts and Humanities (DAH)

The DAH has four subject disciplines, namely English, Dzongkha, History and Media Studies.

The Honours Programme provides students with an avenue to specialize in one of the two

combination subjects if a student fulfils the admission criteria. The Honours Programme has a

research component and the course has to be completed in one academic year.

The Department offers following double subject programmes:

i. BA in Dzongkha & English

ii. BA in Dzongkha & History (Discontinued in July 2019, continuing with 3rd year)

iii. BA in Dzongkha & Media Studies (Discontinued in July 2019, continuing with 3rd year)

iv. BA in English & Media Studies (Discontinued July in 2019, continuing with 3rd year)

v. BA in English

vi. BA in History

vii. BA in Media Studies

2.3.2 The Department of Social Sciences (DSS)

The DSS has five subject disciplines, namely Economics, Geography, Population and

Development Studies, Political Science and Sociology.

The Department offers following double-subject programmes:

i. BA in Economics & Geography ( Discontinued in July 2019, continuing with 3rd year)

4


ii. BA in Economics & Population Studies (Discontinued in July 2019, continuing with 3rd

year)

iii. BA in Political Science & Sociology

iv. BA in Population and Development Studies

v. BA in Economics

vi. BSc in Geography

2.3.3 The Department of Environment & Life Science (DoELS)

The DoELS has three subject disciplines, namely Botany, Zoology and Environmental Science.

The Department is proud to be part of the research pertaining to the rich indigenous floral and

faunal biodiversity of Bhutan. The programme focuses on the fundamental concepts, principles

and procedures and several major conceptual approaches to the life science discipline. The

Honours Programme allows students to specialize in one of the major branches of Life Sciences

i.e., Botany or Zoology.

The DoELS offers single subject programmes in,

i. BSc in Life Science

ii. BSc in Environmental Science

2.3.4 The Department of Physical Science (DPS)

The DPS consists of three subject departments, namely, Chemistry, Physics and Mathematics.

The programme under the Department provides solid understanding of the principles and its

application to sciences. The Department also offers Honours in Physics and Chemistry.

The Department offers the following double-subject programmes:

i. BSc in Physics

ii. BSc in Chemistry

2.3.5 The Department of Mathematics and Computer Science (DMCS)

The DMCS focuses on developing knowledge and skills in the field of computer science, and

offers computer science as a single subject. The Honours programme is provided for students

who fulfill the academic criteria and have the ability to do more intensive work giving them

greater experience of the software development process and gain deeper insight into specialized

subjects. It also enhances student ability to conduct research.

The programmes offered by the DMCS are:

i. BSc in Computer Science (Discontinued in July 2019, continuing with 3rd year)

ii. BSc in Mathematics

iii. BSc in Statistics

iv. BSc in Data Sciences

2.5 Non-Credited Certificate Courses

The College has a strong belief in developing the individual and thus provides non-credited

programmes, which are more based on values and skills.

2.5.1 Sherubtse Student Leadership Programme (SSLP)

SSLP is a non-credited certificate programme and offers leadership trainings to interested

students. The programme was designed with support from Renaissance College, University of

New Brunswick (UNB). It is one of the most successful certificate level courses in the College.

The programme is offered every semester. Students enrolled in this programme have to attend

three hours of class every week for 13 weeks. The classes are usually held on Saturdays. To meet

the running expenses of the programme students will have to pay minimum amount decided by

the SSLP team members.

The main objectives of SSLP are:

⮚ To introduce students to competencies, skills and responsibilities associated with

leadership.

5


⮚ To allow students to share concerns, solve problems and network with colleagues. ⮚ To enable students to become more effective in their current and future leadership

positions. ⮚ To explore teaching/learning strategies for leadership and personal development skills

and concepts within a highly participative classroom environment. To register for the programme, you must fill up a form and submit it to one of the SSLP team

members. Notifications and announcements about the registration are given through notice

boards.

2.5.2 Driglam Namzha

Bhutan is known by its unique culture and traditions. It is our responsibility as an academic

institution to preserve, uphold and impart knowledge about our culture and tradition to the

students. More so, it is felt important that our graduates are trained well in Bhutanese etiquette so

that they know how to conduct themselves well in society. To meet this aspiration, the final year

students are required to compulsorily attend two-hour class in a week on Driglam Namzha –

Bhutanese etiquette. Theory classes are conducted in their fifth semester and practical classes

during their sixth semester. Attendance is strict and students who fail to attend even one session

are not issued their academic transcript and degree certificate without attending a makeup class.

Through this class, students are given formal introduction to Bhutanese culture and traditions.

They are made to appreciate our etiquette through understanding their background and

significance.

2.7 Registry and Record Office (RRO) The Registry and Record Office is responsible for all admission, registry and record of the

College. The office is also responsible for the conduct, record and quality of all examinations of

the College. The RRO is headed by a Registry and Record Officer and reports directly to the

Dean of Academic Affairs.

2.7.1 Registration

All new students reporting to the College will have to get registered with the Registry and

Record Office. To avoid inconvenience – the office organizes and announces a specific day to

carry out registration for all new students. Once registered into a programme, students will be

provided with a Student Number. It is a unique number for each student and your records in the

College are maintained as per your student number. You are required to write your student

number on your examinations answer booklet and other assessment works.

During the time of registration you are required to bring the following documents:

1. Two numbers of recent passport size photo

2. Original Class XII mark sheet and pass certificate with a copy each

3. Original Class X mark sheet and pass certificate with a copy each

4. School leaving certificate (T.C-Transfer certificate) with a copy

5. Two photocopies of your citizenship identity card Students are also required to make the

following payments during the time of registration:

1. Registration Fee Nu. 950

2. College Identity Card Nu. 150

3. Personal File Charge Nu. 50

4. Gayjor Dechen Tshokpa Nu. 400

5. College Prayer Book Charge Nu. 100

6. Student Welfare Scheme Nu. 500

7. Security Deposit (refundable on condition) Nu. 1000

Total: Nu.3150

2.7.2 Fees and Payment Options

Self-finance students have the option to pay their tuition fee in lump sum or to pay it in

installments. The following is the fee structure:

6


● Arts & Humanities and Social Science programmes: Nu. 34, 172 per Semester (Plus Nu.

750 as hostel rent & Nu. 7500 for food if staying in Mess-catering Hostels) ● Science programmes: Nu. 42, 334 per Semester (Plus Nu. 750 as hostel rent & Nu. 7500

for food if staying in Mess-catering Hostels) The payment should be made to the College Account Section in person or via Mobile Banking or

direct deposit to Sherubtse College Account:

● BOB Account No. 101536435 in favour of President, Sherubtse College

Please remember to keep a copy of the screenshot or deposit slip or cheque number as a proof of

payment and email to [email protected]. You need to email “Screenshot” of the

MBOB acknowledgement or the counterfoil of the deposit slip mentioning the Name, Enrollment

No. and specific programme. Please indicate the specific mode of payment used to make the fee

payment. Money Receipts will be issued only upon confirmation of transfer with Sherubtse bank

account.

The College does not encourage students to leave the College after they are formally registered.

However, if any student is compelled to leave the College due to pressing reasons, a proper

written permission from the President has to be acquired. In such cases, except for the

conditional Security Deposit, no refund of any payment will be made.

2.8 Assessment Mode

Assessment of student’s learning in the College is done through two modes – Continuous

Assessment (CA) and Semester-end Examinations (SEE). Most of the modules have these two

modes of assessment while there are few common modules, which do not have SEE. Students

are required to qualify in CA and SEE separately.

2.8.1 Continuous Assessment (CA)

CA is the process of assessing student’s learning continuously throughout their semester. All the

programmes at Sherubtse have a component called ‘Continuous Assessment’. This enables

students to assess their performance continuously with the help of their tutors. The mode of

testing varies from module to module and from programme to programme. Whilst most modules

have a CA, which accounts for 50%, there are a few modules with varying percentages.

Respective PLs will provide information regarding the mode of testing and weightage of CA. All

CA papers are evaluated within the college through various modes. Student will be generally

required to undertake all or some of the following modes of assessment for CA:

● Assignments ● Class tests ● Mid-semester examinations ● Seminar papers / Presentations ● Project Report / Presentations

2.8.2 Semester-End Examinations

The term "examination" refers to the end of module assessment associated with a programme of

study. Most of the modules offered at Sherubtse College have SEE while there are some modules

that have only CA. SEE for most of the modules are of three hours. The timetables for

examinations are displaced on the notice boards at least 3 weeks before the first day of

examination. It is the responsibility of the students to check notice boards and College website

regularly for all important information.

2.9 Examinations

2.9.1 Exam Cell

Exam Cell looks after matters related to conduct of examinations in the College. It is headed by

the Convener of Examinations and assisted by some support staff. The responsibilities of Exam

Cell include:

● Conduct semester-end examinations.

mailto:[email protected]

7


● Issue mark sheets, academic transcripts, provisional certificates, migration certificates to

the students. ● Maintain a student's profile and records. ● Maintain database of student’s academic records ● Issue student’s identity cards.

2.9.2 Examination Regulations

2.9.2.1 Registering for Examinations

All students who are:

1. Duly registered with the College;

2. In good financial standing with the College;

3. Not debarred from examinations for reasons like attendance shortage, discipline issues, and

semester repeat who fulfill the requirements set out by the College are automatically

registered as candidates for semester-end examinations each year.

Candidates who are unsuccessful in their initial examinations in any year and who are permitted

by the relevant Board of Examiners to present for repeat examinations in that year are required to

inform the College of their intention to present themselves for the repeat examinations.

Candidates should normally repeat failed modules at the next available opportunity.

2.9.2.2 Examination Hall

1. Invigilators should adequately man every examination room. A Chief Invigilator should be

appointed to oversee and coordinate the examination invigilation.

2. Each candidate should be present fifteen minutes before the commencement time of an

examination but should not enter the examination hall until asked to do so by the Invigilator.

3. No candidate may leave the examination hall during the first hour or during the last fifteen

minutes of the examination.

4. No candidate will be admitted to the examination hall more than half an hour after the start of

the examination. In exceptional circumstances however, provided that no other candidate has

withdrawn and left the examination room, a candidate may be admitted later, at the discretion

of the Chief Invigilator.

5. Candidates will not be permitted to commence writing on answer books until the Invigilator

instructs them to do so. Writing on answer books prior to the start of the examination will be

treated as a breach of examination regulations.

6. No food or drink is permitted inside the examination hall.

7. Each candidate will sit at the desk indicated by the Invigilator or indicated on the notice

board at the examination hall entrance.

8. Candidates must leave their current student identity cards visible on their desks, for the

purpose of checking, so as to avoid undue disturbance. Candidates must have a current

student identity card at all examinations.

9. The Invigilator will advise students on how to complete the cover sheet of the answer book

and indicate whether one or both sides of the paper may be used and whether name or

registration number/index number should be used. Candidates should read the instructions at

the head of the question paper before starting work.

10. Candidates may not use dictionaries and other reference books or notes unless expressly

approved by the Institute through the relevant programme board. A list of such approved

texts will be notified in advance. Mathematical/statistical tables, if required, will be supplied.

Mathematical/statistical tables are the property of the Institute and under no circumstances

should they be removed from the examination hall. Candidates found in possession of these

tables outside the examination hall will be deemed to have breached the Examination

Regulations. Candidates may not bring their own mathematical/statistical tables into the

examination hall.

11. It is the responsibility of each candidate to ensure that s/he has an adequate supply of pens,

pencils, ink, etc. required for an examination. Borrowing of such materials will not be

permitted during an examination. Candidates may not bring any blank paper into the

examination hall. The Invigilators will supply all the required paper.

8


12. Approved models of personal standard scientific calculators may be used except in

circumstances where their use is expressly forbidden. Programmable or text storing

calculators are not permitted. Candidates are required to record on their answer booklet the

make and model of calculator used. It is the responsibility of each candidate to ensure that

his/her calculator is in working order.

13. Candidates are not permitted to bring mobile phones or any electronic equipment other than a

standard scientific calculator into the examination hall.

14. Candidates wishing to leave the examination hall temporarily may not do so unless

accompanied by an Invigilator. Under no circumstance may any other person enter or leave

the examination hall without the Invigilator’s permission.

15. Candidates must not, on any pretext whatsoever, speak to or have any communication with

any other candidate; such communication will be regarded as a breach of examination

regulations. If a candidate needs to ask a question or obtain an extra answer booklet, s/he

should raise his/her hand and one of the Invigilators will attend to him/her.

16. At the end of the examination, each candidate must remain in his/her place until an

Invigilator has collected his/her answers book(s). Candidates must wait till all the answer

books are collected and may leave the examination hall only when the Invigilator announces

that candidates may leave the examination hall. It is the responsibility of each candidate to

ensure that his/her answer booklet(s) are handed over to the Invigilator.

2.9.2.3 Absence from and Illness during an Examination

1. An invigilator will come around with the examination attendance sheet to note the attendance

of candidates appearing for the examination.

2. If a candidate is absent from the examination, a detailed explanation must be submitted to the

Programme Leader immediately, together with a medical certificate if the absence was due to

illness. Details of all such absences shall be reported immediately to the Chairperson of the

Programme Board of Examiners (PBE) and subsequently to the relevant PBE.

3. A candidate who is absent from an examination without an acceptable excuse and proper

documentation evidence will be awarded zero marks for that examination paper.

4. A distressed or ill candidate may be permitted to leave the examination hall temporarily

during an examination, accompanied by an Invigilator, and subsequently return to complete

the examination, provided the continuity and quality of supervision is not affected. The

Invigilator may, following consultation with the College Head, and the PL if deemed

necessary, give a time extension to such a candidate at the end of the examination equal to

the period of absence, or arrange for such a candidate to complete the examination in a

separate room under separate supervision.

2.9.2.4 Provisions for candidates with Disability

The PL should arrange for additional services for disabled students during their examinations. If

required, specific reasonable adjustments will be made to enable disabled students to sit for

examinations, including any written, practical or oral examination. Candidates who have a

temporary disability during examination time should contact the PL directly; if possible, at least

seven days before their examinations commence. A medical certificate must support a

candidate’s request for additional provisions.

2.9.2.5 Breaches of Examination Regulations

1. A candidate who is found to have unauthorised materials in his/her possession in the

examination hall shall be deemed to be in breach of the Examination Regulations. Any

written or printed materials not written on official answer books or electronic devices

containing text shall be considered to be unauthorised materials.

2. The unauthorised materials, together with the candidate’s student identity card, shall be

removed and retained by the Invigilator who shall make a written report to the Chair of the

CAC. The candidate shall be allowed to complete the examination.

9


3. The same procedure will be followed [as in 2] where a candidate or candidates is/are

considered by the invigilator to have copied or to have attempted copying any material from

each other.

4. A candidate alleged to be in breach of the examination regulations shall be referred to the

Chair of the CAC in advance of the relevant PBE meeting and a report from the Chairperson

shall be placed before the Board. The Chairperson’s report shall make a precise

recommendation to the Board.

5. A candidate found to be in breach of examination regulations shall have all written

examinations of that semester declared void i.e. declared failed by receiving zero in all

examinations. This shall also apply to examinations for reassessment.

2.9.2.6 Academic Dishonesty and Plagiarism

1. If a student is found to have cheated or attempted to gain an unfair advantage, the Board of

Examiners may consider the student to have failed part or all of the assessments and

determine whether or not the student is permitted to sit for reassessment. Serious cases of

cheating and plagiarism together with other forms of academic dishonesty such as

impersonation, falsification of data, computer and calculation fraud, examination room

cheating and bribery may also be referred for consideration through the College’s

disciplinary procedure and can result in a student being required to leave the college.

2. Students must ensure proper acknowledgement of borrowings from other sources, whether

published or unpublished. Subject tutors will provide guidance on how such borrowings

should be acknowledged in a manner appropriate to the discipline. Plagiarism is defined as

the presentation by an individual of another person’s ideas or work (in any medium,

published or unpublished) as though they were his/her own.

3. Tutors are responsible for teaching their students a system of referencing appropriate to the

discipline and for ensuring their use in coursework, explaining that plagiarism and academic

fraud are unacceptable, and will be penalized. Tutors will monitor student work to guard

against such activities.

4. Tutors are also responsible for fair and appropriate assessment of students’ skills and

knowledge. At the start of each academic year (or semester for single semester modules),

students will be provided with a schedule of assessments for each module to enable them to

plan their work ahead. The schedule of assessment, with submission deadlines, will be

coordinated and prepared by the PL who will see to its effective implementation.

5. Penalties will be levied if the coursework submission deadlines are not met. In like manner,

work submitted on time will be returned to the student marked within three working weeks,

with written comments where appropriate, on how to improve performance. The standards

that are expected of any piece of work will be clearly specified as will the weighting of each

of the assessments that counts towards students’ overall mark at the end of the semester.

2.9.2.7 Communication of Examination Results

1. All examination results are subject to final confirmation by the College Academic Committee

(CAC).

2. Results are formally communicated to students, after the relevant meetings of the PBE), as

indicated in the College Academic Calendar. Students will be able to view their results online

(College website) or on notice boards following each semester examination.

3. No member or staff other than the relevant PL, module tutor or authorized staff in the

College may disclose details of results to candidates. Only information regarding pass/fail

results may be given by telephone. Enquirers must quote the student identity number.

2.9.2.8 Judgment of Performance Marks

i. An outstanding performance 80% and above

ii. Very good performance 70 - 79.9%

iii. Good performance 60 - 69.9%

iv. Satisfactory performance 50 - 59.9%

v. Fail 49.9% and below

10


2.9.2.9 Appeals

1. The CAC has the authority to make judgments on a student’s ability to gain from continuing

on the programme.

2. Students have the right to appeal against the decisions of a PBE. Such appeals will be

processed in accordance with the procedures detailed by the Academic Board.

3. Students can request for recheck of their semester-end examination answer scripts. The

recheck will ensure that all sections of a student’s responses are marked and that all marks

are accounted for in the total. An administrative fee of Nu. 200/- per module will be levied.

The fee will be reimbursed in the event of an error resulting in any change in the marks of a

student.

4. Students can request for re-evaluation of their semester end examination answer scripts. The

re-evaluation will be done by a second marker. The average of the two markers marks will

be taken as the final score. An administrative fee of Nu. 500 per module (non-refundable)

will be levied

5. Academic staffs are required to submit to the Academic Appeals Committee, any

documentation relevant to a student’s performance, including written reports from tutors,

certificates of illness, or written ‘warnings’. Such material will be retained on a student’s file

so as to provide written evidence, should an appeal arise. A student who opts to exercise

his/her right to appeal against the decision of a PBE must present such an appeal with

supporting documentation to the Secretary of the Academic Appeals Committee within

fourteen days of the date of promulgation of the decision appealed against.

6. A medical certificate or other acceptable documents should be provided as evidence

supporting the students appeal.

7. Students must ensure that medical certificates provide sufficient detail/information for the

Academic Appeals Committee to assess the impact of the condition(s) cited.

8. A student may appeal against a decision of a PBE on the following grounds only:

a. That his/her performance in the assessment was adversely affected by illness or other

factors, which s/he was unable, or for valid reasons unwilling to divulge before the PBE

reached its decision;

b. That the PBE did not give sufficient consideration to any extenuating circumstances

previously notified to the Institute prior to the holding of the meeting of the PBE;

c. That the examinations were not conducted in accordance with the current regulations as

prescribed by the PBE and as approved by the Academic Board;

d. That there was a substantial error of judgment on the part of the Examiners with the result

that the assessment given was totally at variance with previous assessment and

performance levels;

e. That there was material administrative error or irregularity in assessment procedures that

have made a real and substantial difference to the student’s result.

9. Each valid appeal lodged with the Secretary to the Academic Appeals Committee within

fourteen days of the date of declaration of the decision appealed against shall be referred to

the Academic Appeals Committee.

10. Students lodging an appeal are required to submit a nominal fee of Nu.1000/- (subject to

periodic review) with their appeal documentation. The appeal fee is non-refundable.

2.10 Promotion/Progression Rule

Students are responsible to take charge of their learning and members of the faculty are available

for consultations.

Every module in the programme is important and students are required to fulfill all specified

requirements in each semester. If a student fails in one semester s/he will return one semester

later to repeat the Semester at his/her own cost.

Please read the following conditions with regard to RUB programmes carefully.

11


1. Assessment of a Module and Progression

1. To pass a module a student must obtain a minimum of 50% overall including both the

continuous assessment and semester end examination. However, students must obtain a

minimum of 40% each in continuous assessment and semester end examinations.

2. A student will be awarded a mark of zero for non-submission of a component of course

work.

3. A student who has been absent from the examination or who has performed badly due to

illness or other cause acceptable to the Board of Examiners shall be allowed to take the

examination and it shall be treated as a first assessment.

2. Re-assessment and Repeat of a module

1. Reassessment is permitted to allow a student to make good an initial failure. It thus affords

the student an opportunity to succeed in the failed component of a module (s) (coursework or

end of semester examination) and ultimately gain an award.

2. The Board of Examiners shall decide on the form of the re-assessment (e.g. written

examination, or an additional assignment, or any additional requirement which was not met),

taking cognisance of the nature of the failed module and the nature of the failure. This may

differ from the format of the first assessment and need not be the same for all students.

3. A student may be re-assessed in a failed module(s) provided that he or she:

a. has not failed in more than 30% of the total number of modules prescribed for that

semester(rounded off to the nearest whole number of modules).

b. shall not be re-assessed in a module more than once.

4. Re-assessments should take place before, or at the commencement of the next semester.

5. A student who is re-assessed for a module failure, where there are no clear extenuating

circumstances (extenuating circumstances is defined in section B10 of the Wheel of

Academic Law), shall be awarded no more than 50% on passing the re-assessment, this being

the minimum pass mark.

6. A student may not register for more than 2 repeat modules in addition to the modules

prescribed for the Semester. At any point of time, a student cannot have more than 7 modules

(2 repeat + 5 modules of the Semester)

7. A student shall be eligible to repeat failed module(s) where he or she:

a. has failed in the re-assessment of a module(s). In such an event, the student shall meet

all assessment requirements of those modules. For students under this category,

attendance in lectures is not mandatory. This may be called as Repeat Module.

b. has failed more than 30% of the total number of modules prescribed for that

semester (rounded off to the nearest whole number of modules). In such an event the

student shall meet all teaching, learning and assessment requirements of the failed

modules. For students under this category, attendance in lectures is mandatory. This

may be called as Repeat Semester.

8. A student will have to pay fees for both Repeat Modules and Repeat Semester as per the

RUB Policies.

9. A student will be given the opportunity to repeat a module when it is offered at the first

available instance.

10. Where a module is repeated the mark obtained will replace the mark achieved at earlier

attempts.

11. A student may repeat a failed module up to two times. In the event a student fails a repeated

module, he/she will not be eligible for reassessment.

12


12. Total time span for three-year programme is of five years and for the four-year programme is

of six years.

13. To be able to receive a Degree, a student must pass all the modules prescribed in the

programme document.

2.10.1 Progression to Honours Year:

1. For a student to progress to the Honours Year, s/he must have cleared all the papers offered

for all the semesters of the three years at the undergraduate degree level. 2. A student must obtain an aggregate of 70% for the three years which is weighted in the

following manner: Three-Year Programme - Year 1: Year 2: Year 3 = 20:30:50 3. For double-subject programmes, the weighting will be computed for the subject of choice

inclusive of the common modules (ACS 101- Academic Skills, APC 101- IT Skills and

DZC 101- Dzongkha Communication) to get 70% to qualify for the Honours Year.

2.10.2 Change of Programmes The 38th Academic board meeting held at the College of Science of Technology from 6 – 8

March, 2017 approved the change of Programmes at Sherubtse College subject to following

conditions:

i. He/She has to fail the semester

ii. He/She abides by the college policies with regards to payment of fees

iii. H/She qualifies for the opted programme and there is available seat in the opted

programme

iv. He/She has enough time span left to complete the opted programme as per the WAL

v. He/She cannot change more than once

vi. He/She should have equal or higher ability rating point in the opted programme than the

last student admitted on merit basis

vii. That the college admission committee will consider the change on a case by case basis

and its decision will be final and binding.

2.11 Awards

The College has good tradition of recognizing high performing and exceptional students. It is a

way of motivating and inspiring students so that they are able to perform well throughout their

lives. Through such encouragement a sense of competition for excellence is instilled in the

students.

Exemplary students of the College are granted the following awards during the Annual Award

Day:

2.11.1 Academic Excellence Awards

His Majesty the King on an annual basis awards a certificate of recognition to all students who

perform exceptionally well in their studies to motivate and encourage all students to work hard.

This prestigious award is an honour for all Sherubtseans.

The College also awards Medals and Certificates of Academic Excellence to students who

perform exceptionally well in studies every Semester for all the programmes.

To encourage Self Finance students to perform academically well, the College waives off certain

percentage of tuition fees for the next semester as per the academic performance:

● 25% off for students who obtain an aggregate of 70-74.9% ● 50% off for students who obtain an aggregate of 75-79.9% ● 100% off for students who obtain an aggregate of 80% and above

2.11.2 The Jigme Dorji Wangchuck Gold Medal for the best graduating students

This prestigious award is awarded to an outgoing student who is excellent in all areas. The

respective Schools nominate the candidates for the award and the selection committee does the

13


final selection. Candidates nominated for the award must submit their Curriculum Vitae (CV)

and other supporting documents to the respective Heads of Departments.

The criteria for the selection of student for the award are:

1. Must be a III year student

2. Excellent in academic (average percentage up to V semester should be above 70%)

3. Must be outstanding in character.

4. Should possess good leadership skills

5. Must be actively participated in literary, sports and culture etc. activities

6. Must be members to any clubs/unit in the college.

7. Should have had no adverse record (will be stripped off the award if found involved in

any discipline misconduct after the award).

8. Has contributed significantly to Sherubtse and/or outside of Sherubtse during his/her stay

at Sherubtse.

9. Must be rendered impactful voluntary or community services.

10. Must be involved in research activities like conference, seminar, publish papers etc.

2.11.3 The President’s Gold Medal for Social Service

It is awarded to students who have made and exemplary Social Service contributions. The

procedure for nomination and selection of candidate for the award are same as 2.10.1.


1. Must be a III year student

2. Must be outstanding in character.

3. Should have carried out impactful voluntary or community services.

4. Should have had no adverse record (will be stripped off the award if found involved in


5. Has contributed significantly to Sherubtse and/or outside of Sherubtse during his/her stay

at Sherubtse.

2.11.4 Certificate of Special Award

It is awarded to student(s) for their outstanding contributions in sports or involvement in

leadership and literary activities.


i. Must be a III year student

ii. Should have had no adverse record (will be stripped off the award if found involved in


iii. Has contributed significantly in the field of sports, literary and leadership.

2.11.5 Other Awards

All the student leaders are given certificate of recognition for their leadership contribution.

14


CHAPTER 3

ATTENDANCE AND LEAVE

Attendance for all College functions is considered important. Students are expected to attend all

College functions unless they have genuine reasons not to do so in which case they will have to

obtain prior permission from concerned persons in the College. However, non-academic

attendance will be considered while issuing the Character Certificate when you graduate from

the college. Students who fail to acquire the required percentage of class attendance are

subjected to penalties as explained in the following section on attendance regulations.

3.1 Academic Attendance

1. All students are expected to attend all lessons during the year (100 percent). The following

specific attendance rules apply to the student:

2. The class attendance will be computed module wise.

3. A student should maintain 90% attendance for each module starting from beginning of

Semester till the last teaching day of the Semester. The remaining 10% is considered for the

unavoidable circumstances an individual goes through at times.

4. If a student is suspended for any reason, the whole suspension period will be considered as

absent for him/her.

5. A student who has a medical certificate or any approved leave by the appropriate authority

will be considered for attendance computation, provided s/he has at least 80% of attendance.

Such medical certificates or approved leave documents should be submitted to the DSA’s

Office if s/he starts attending classes after availing the leave.

6. The office of the DSA will verify with the doctors regarding the genuineness of medical

documents. In the event the document is forged or not authentic, the College will take serious

disciplinary action against both the defaulters.

7. Any approved leave should fall during the Semester session and the number of lectures (cross

checking with the class time table) delivered during the leave period only will be considered

for the attendance computation.

8. In order to allow a student to appear for the SEE of the module, his/her attendance should be

90% after consideration of approved leave.

9. Attendance should be compiled and notified at the end of each month by the respective

Departments. It is the responsibility of the students to keep track of their monthly attendance

and inform their respective HoD/PL/Semester guide at the end of each month if there are any

genuine adjustments to be made.

The following are some of the specific regulations:

10.1 If a student fails to meet attendance requirement in one module (say module 'A') out of

five modules in a semester, then

a. Module A will be considered as Repeat Module.

b. he/she will be allowed to appear the Semester-End Examination for the rest of the

modules.

c. he/she will be allowed to progress to next semester provided he/she passes at least

three modules subject to fulfilling the progression rules.

10.2 If he/she fails to meet attendance requirement in two modules (say modules A and B) out

of five modules in a semester, then

a. Modules A and B will be considered Repeat Modules.

b. he/she will be allowed to appear the SEE for the rest of the modules.

15


c. he/she will be allowed to progress to next semester provided he/she passes all three

modules subject to fulfilling the progression rules.

10.3 If he/she fails to meet attendance requirement in three modules or more modules in a

semester, then

a. he/she will be considered as Repeat Semester.

b. he/she will be considered as FAILED in the Semester and will not be allowed to

progress to the next semester.

c. he/she will be allowed to appear the SEE for the rest of the modules.

11. The total time span for completing his or her undergraduate programme remains the same i.e.

five years for three-year programme and six years for four-year programme from the date of

admission to the college.

3.2 Hostel Attendance

1. All residents are required to attend classes, meals, prayer sessions, morning assemblies,

SUPW and other College functions on time. 2. All residents should be present in their respective rooms by 8:30 p.m. except if and when

residents are participating or watching any activity on campus such as Cultural Shows,

Movie Shows, Academic activities, etc. At such times, residents must report back to the

respective residences within half an hour after the end of the function. All College activities

should close by 10:30pm. 3. Those working late in the library/laboratory should inform in advance to the respective SSO.

Individuals should ensure that they sign in the register maintained in the Library and in the

Laboratories. 4. Students who are absent from the hostel are liable for appropriate sanctions. The nature of

sanctions will be decided by the concern SSO. It could include physical works or financial

collection to generate hostel funds for the common good. Such violations will also affect

one’s rating in the Character Certificate.

3.3 Attendance for other College functions

1. Attendance is compulsory for all the following activities:

a. Morning Assembly;

b. All FINA and official club/forum/unit activities;

c. Lecture sessions by visiting dignitaries unless otherwise specified; and

d. All other official functions and celebrations of national importance.

2. Absentees from these functions will be considered a violation of College rules and will be

imposed appropriate sanctions.

3. Attendance for the Monday Assembly will be accounted as part of the Academic Attendance.

3.4 Leave

1. Students who cannot attend classes for important and genuine reasons are expected to seek

proper permission from their respective HoD and SSO with final approval from the DSA.

2. Academic leave such as field trips, study tours, workshops etc. has to be obtained from the

HoD with prior permission from the DSA and DAA.

3. For students who need major medical attention or need to attend to direct family members in

unavoidable conditions, the matter will be discussed on a case-by-case basis. OPD slips will

not be considered for medical leave as you can visit the BHU when you do not have

scheduled classes. Proper Medical Certificate or signed and sealed documents by

authorized Doctors should be produced as per the College attendance policy.

4. Students taking leave of non-academic nature are classified on the basis of the following:

i. Overnight stay: Students have to submit duly filled leave forms to their respective

SSO and RLs. Forms can be downloaded from the College website. Forms are also

available at the reprographic Centre.

16


ii. More than one night: Students have to gain permission from their respective SSO

and DSA. A copy of the duly signed form has to be submitted to the respective SSO

and the DSA.

5. It is the responsibility of the concerned student to report to their respective authority upon

returning to the College from leave. Failure to do so might result in complications and may

lead to disciplinary actions.

6. Students who need to take leave for more than a semester should put up an application along

with supporting documents to the DSA. DSA upon receipt of such application will convene a

meeting with relevant people and make the decision.

17


CHAPTER 4

STUDENT SERVICES

The DSA is responsible for looking after any issues related to student services. The office of

DSA is located at the Student Service Village known as Nga Yab Ling. The mission of the

Student Service Centre is to provide a Gross National Happiness (GNH) inspired environment

for students in their day-to-day learning activities and to promote their wholesome development.

To realize this mission, the DSA’s office is committed to: providing leadership skills for the

development of students to cater for Good governance; create conducive environment to enhance

the achievement of students in academic disciplines, career and personal goals; impart

entrepreneurial knowledge and skills for socio-economic development; & preserve and promote

our culture and traditions through various activities. The focus of any activity in the College is

always directed towards implementing and sustaining a student-centered community to foster the

intellectual, social, psychological and physical growth of each student.

The College has the following services and facilities that cater to the needs of the students:

4.1 On campus Accommodation/Hostels

Sherubtse has 20 on campus residential accommodations - 10 male residence and 10 for female

residence. Students who are admitted on merit basis with full scholarship may be provided

residence on campus depending on the availability of space in these Hostels. Students admitted

on Government scholarship receive a monthly stipend of Nu.2,500/- of which Nu.250/- shall be

deducted every month towards rent for accommodation. However, if a government scholarship

student stays as a day scholar is paid a stipend of Nu. 3000 per month.

Accommodation on campus is of two types:

4.1.1 Mess catering hostels (4 hostels: 3 for female students and 1 for male students).

Meals are provided from the common mess. Students staying in centrally catered hostels are not

paid any stipend since Nu.2250 is used for buying groceries and vegetables on a daily basis and

Nu. 250 is deducted as a hostel rent. Self-financed students staying in the mess catering hostels

will have to pay the rent (Nu.250 per month) and mess expenses of Nu.2350 per month.

4.1.2 Self-catering hostels (16 hostels: 8 for male students and 8 for female students).

Students have to manage meals on their own. Students admitted on Government Scholarship but

staying in self-catering hostels are paid Nu.2,250/- per month for cooking expenses. Self-

financed students residing in the self-catering hostels have to pay Nu.250/- as monthly rent and

have to arrange meals on their own.

4.1.3 Hostel requirements for the resident

The hostels require the residents to:

1. Be a resident in the same hostel till graduation. Students having very genuine reasons may be

approved to shift from Mess to Self-Catering or vice versa only through proper permission

from DSA with recommendation from respective SSO.

2. Help maintain an atmosphere of peace and safety for all residents;

3. Participate in social work in the areas allotted for the purpose;

4. Cooperate with officials to keep the area clean and hygienic for healthy living;

5. Respect all basic human principles of healthy living such as adhering to established norms;

6. Take over rooms and other facilities in the residence in writing;

7. Return the rooms, furniture and facilities before leaving the residence and if damage have to

compensate ;

8. Report to the SSO/Residence Leaders (RLs) if any problems are observed by any of the

residents; and

9. Be ready to leave the residence if asked to do so.

4.1.4 General Rules and Regulations for hostel residents

1. All residents are required to attend classes, meals, prayer sessions, morning assemblies and

other college functions on time.

18


2. Long hair and earrings for boys, hair colouring, and piercing are not allowed.

3. Male students are not allowed into females’ residences and female students are not allowed

into males’ residences at any time if they do so, they will take serious disciplinary action.

4. All residents should be present in their respective rooms by 8:30 p.m. except if and when

residents are participating or watching any activity on campus such as Cultural Shows,

Movie Shows, Academic activities, etc. At such times, residents must report back to the

respective residences within half an hour after the end of the function. Those working late in

the library/laboratory should inform the respective SSO but not to RLs. Individuals should

ensure that they sign in the register maintained in the Library and in the Laboratories.

5. Atmosphere conducive to studies should be maintained during the peak study hours and

silent hours. i.e. from 8:30 p.m. till 6:00 a.m.

6. Cooking and dining in the centrally/mess catered residences is strictly prohibited. Food may

be brought for a sick person only after prior permission from the respective SSO or hostel In-

charge. Cooking appliances found in these rooms will be confiscated. In the self-catering

residences cooking and dining should be confined to the assigned kitchen areas and should

not be done during silent hours.

7. Residents are allowed to watch television programmes between 6:00 a.m. and 8:30 p.m. on

all working days except on the eve of holidays when television viewing is allowed till 10:30

p.m. Use of video players and other attachment/s are not allowed to be connected to the

television sets installed in the residences.

8. The individual rooms as well as the common areas (corridors, toilet blocks, T.V. room etc.)

should be maintained clean and tidy. All the residents are required to actively participate in

the weekly cleaning and SUPW sessions if any students are failing may have to do heavier

compensatory work including fines/penalty.

9. All the residents will share equally any fine imposed for damage caused to common facilities

including televisions and accessories in the television room. Vandalism will be severely dealt

with.

10. Room heating appliances are prohibited and will be confiscated if found. Electrical fittings

are not to be tampered with, and damage caused if any, will be fined or dealt accordingly.

11. Bills, if any, towards electricity consumption exceeding the allotted quota will have to be

shared equally by the residents.

12. Lights should be switched off and water taps closed when not in use.

13. Room furniture should not be moved from the respective rooms. Any damage to furniture,

windowpanes and other facilities will be fined.

14. Guests and vegetable vendors are strictly prohibited from entering the residences.

Outsiders/Guests are not allowed to stay overnight in the residences unless specifically

permitted by the respective SSO. Visitors must not be under the influence of alcohol or

drugs. Neither are they allowed to bring in any such substances or weapons of any kind. The

host concerned will be responsible and liable for strict disciplinary action if his/her guest

should pose any disturbance or threat to other residents.

15. Consumption of alcoholic drinks, use of narcotics and smoking are strictly prohibited.

Students found under the influence of any of the above will face severe disciplinary action

including termination from the College. 16. As approved by the College Fund Regulatory Committee, each residence generates and

maintains a residence fund for general maintenance of the common areas and all the residents

are required to contribute an equal amount decided upon by the SSO in the hostel meeting.

17. Permission to remain off campus overnight on weekends has to be sought from the respective

SSO/DSA.

18. Pictures should be hung from picture rails where these are provided. Blue duct-tape, nails,

drawing pins, and adhesive tape etc. must not be used on the walls or woodwork. Use of any

such material will entail levy of charges to cover heavy redecoration costs.

19. Posters and stickers may not be affixed to windows or doors anywhere in the College.

Washed clothes or other paraphernalia may not be hung outside the windows or placed on

windowsills.

19


20. Any noise audible outside individual rooms is a potential disturbance, especially after

midnight. Residents should refrain from creating disturbances to others if done severe

disciplinary action will be taken.

21. Self-catering residence kitchens must be kept clean and tidy at all times. Do not keep the

water tap running when not in use. If seen, the respective SSO will take necessary action.

22. No pets, live animals or fish may be kept inside the rooms.

23. Any repairs or room furniture requisition should be made to the College Maintenance in-

charge with written application from the respective SSO. The SSOs are advised to first route

the application through the DSA for onward submission to the Maintenance in-charge.

24. Report to the respective SSO/RLs or to the college authorities on any disturbance caused to

them or to the general atmosphere of the residence by fellow resident/s or outsiders.

Residents should keep all their valuables securely locked. Although the crime rate on

campus is quite low, it is better to be alert at all times. Lock your room, even if you are

going to the kitchen/toilet.

25. The College Management reserves the right to enter residential premises for the purpose of

effecting necessary repairs, maintenance schedules, redecoration and safety and disciplinary

checks. Prior notice of visits (by the President, DSA, and SSOs) may be given except in

emergencies & disciplinary/ security checks.

26. Any defaulters are liable for fines or disciplinary sanctions.

4.1.5 Room allotment and facilities

1. The Residence Management Committee (RMC) will be in charge of room allotment for

residents.

2. Any resident, whose roommate has checked out under any circumstances, is required to

accept a roommate or shift to another room as decided by the RMC.

3. Maintenance and replacement of basic room facilities like bulbs, tube lights, sockets and

furniture will be the responsibility of the residents once provided by the college. The College

encourages the use of LED bulbs to help save energy.

4. Residents have the right to access common recreation facilities. All residents will be

individually or jointly held liable for any damages.

5. Residents are not allowed to take off common room fixtures and fittings.

4.1.6 Maintenance and Cleanliness of the residences

1. There will be compulsory Socially Useful and Productive Work (SUPW) sessions once a

week, on Saturdays. The SUPW grade will be reflected in the Character Certificate.

Absentees of SUPW are liable for punishments decided by the hostel maintenance

committee.

2. Residents are expected to look after the aesthetic aspect of their hostels and work towards the

beautification of their hostel surroundings.

3. The common areas like kitchens, toilets, TV room and corridors must be maintained clean at

all times.

4. It is the responsibility of the residents to keep their rooms clean at all times.

5. Each hostel should maintain a hostel maintenance fund. The fund should be collected from

each resident every year. The hostel maintenance committee usually decides the collection

amount.

6. For major maintenance of the hostel, funds can be sought from the College Maintenance

Fund. Proper actions plans and note sheet must be submitted by the respective SSO to the

DSA.

4.1.7 Residence Security

1. Residents are advised to keep valuables under lock and key.

2. Movement within the residences is restricted during silent hours except on genuine grounds.

3. All residents, RLs and respective SSO will be responsible for the overall security of the

residences. Any suspicious activities/strangers noticed within the campus should be reported

to the respective SSO/DSA/College Authority immediately.

20


4.1.8 CCTV

4. The college administration has installed CCTV cameras at the entrance and in the corridors

of some of the residential halls for the purpose of keeping the hostels secure and for the

maintenance of discipline in the various residential halls.

5. They are constantly monitored by the respective SSO.

6. They are not meant to interfere with the privacy of the residents but to strengthen the security

of the campus, which simply cannot be managed by security guards alone.

4.1.9 College Vehicle Policy

For reasons of security, students are not allowed to bring a car/motor bike to the College without

explicit approval from the DSA Office. The DSA’s office may approve students to bring their

private vehicles/motorbikes to the College if it serves the interest of the College community (e.g.

to mutually use it as an emergency vehicle for the residents).

● However, students who are approved to bring their private vehicles/motorbikes on campus

must hold a valid driving license as per the RSTA regulation. ● Students who drive his or her personal vehicle/motor bike on College business or to/from a

College activity are responsible for his or her own safety as well as the safety of any

passengers. The College bears no responsibility for the operation or operating condition of

personal vehicles and expects drivers of personal vehicles to comply with applicable local,

state and federal laws. ● In the event the student is reported to violate College norms, operate the vehicle in a reckless

or unsafe manner, or involved in an accident or violation of traffic rules – his/her approval to

drive the vehicle/bike at the College will be cancelled.

The College owns four vehicles – a Coaster Bus, a Toyota Prado and two Toyota Hilux.

College-owned vehicles are available for use that are directly related to the academic or

departmental activities of the College with prior approval from the Administrative Officer of

the College. The vehicles can also be used in case of medical emergency or approved field

trips.

4.1.10 College Pet Policy

Students bringing pets of any kind are strictly prohibited on campus for safety and health

reasons. Other reasons include the potential for allergies; difficulty in giving proper care of the

pet throughout the academic year, and cleanliness issues that could affect an entire room, floor,

or residential areas.

Students who are advised to remove a pet and continue to house a pet will be fined Nu. 200/- per

day for each day the pet remains after notification.

Feeding stray dogs is strictly prohibited and if caught may be liable for severe disciplinary

sanctions.

4.1.11 Various Hostel Charges

1. Residents will have to pay a non-refundable amount of Nu.100 per annum towards the

common fund. This fund will be used for common activities. Any balance amount will be

carried forward to the following year.

2. The SSO and RL will maintain accounts jointly. They are accountable to the Fund

Regulatory Committee (FRC) of the College.

3. Excess electricity charges will have to be borne by the respective residents.

4. Residents will also be obliged to contribute as and when required towards any college

activities decided by the college management team with approval from the FRC.

5. In case of absence from a SUPW session, a fine of Nu.100 shall be imposed on the resident

which shall be deducted from the stipend. The fine collected shall be used for hostel

maintenance.

21


4.1.12 Hostel Check-in/Check-out Procedures

1. At the time of entry, residents should sign an inventory slip for room facilities and their

condition after joint verification by the RL and SSO.

2. A resident who intends to vacate a hostel permanently will get his/her room checked by the

RL and SSO. A clearance certificate has to be signed by the SSO and RL when residence

dues are cleared.

3. Residents have to pay for any damage to the properties.

4. The SSO and other members of the college management team may, at any time, visit the

rooms and verify equipment/materials etc. for administrative reasons.

5. No resident shall leave the college campus without prior permission from the college

authorities.

6. Students wishing to shift hostels for genuine reasons should fill up their profile form and get

it signed by both the SSO before submitting it to the DSA for final approval. The form can be

obtained from a reprographic center.

7. Any student wishing to go as a day scholar must submit parents/Guardian consent letters and

get approval from DSA. However, they must also sign an Undertaking Letter along with the

approval.

4.1.13 General Rules and Regulations of Mess Catering Residences

1. Menu is fixed by the College Mess Committee and is revised as and when required. The

committee is mindful of a balanced diet for the students.

2. You should be in formal dress when coming for your meals to the mess.

3. You are expected to help the kitchen staff maintain cleanliness. You should clean your dining

tables and dispose of the waste properly into the disposal bin.

4. You are forbidden to enter the kitchen if found necessary action will be taken.

5. You should maintain a maximum level of decency inside the dining hall to respect your

mates.

6. Residents are not permitted to take meals into their rooms. In case residents are confined to

bed due to illness, written permission should be obtained from the respective SSO for food to

be taken to the room.

7. No private caterers are permitted to supply food to the mess catering residences.

8. Non-members shall pay a minimum of Nu.25 per meal. Amount collected will be used to

cover the cost of food items served in the mess.

9. Residents who have discontinued residing in the mess catering residences will not be

permitted to rejoin as members.

10. Cooking and dining in the centrally catered residences is strictly prohibited. Cooking

appliances found in the rooms will be confiscated. Excess electricity charges will be borne

by residents.

11. You should approach the mess committee member for any queries and problems.

12. The mess timings should be followed strictly to enable the kitchen staff to provide good

services.

13. Fine or disciplinary actions will be imposed against the defaulters.

4.1.14 Mess Timings

Breakfast: 7:00am to 8:15am

Lunch: 12:00pm to 1:20pm

Dinner: 6:00pm to 7:00pm

Sunday Breakfast: 7:30AM to 8:30AM

4.1.15 Mess Committee

The Mess Committee consisting of the following members oversee the overall mess facilities and

look after mess affairs for better transparency and accountability:

1. Dean of Student Affairs (DSA)

2. Student Service Officer of mess catering hostels

3. Residence Leaders of mess catering hostels

22


4. Six selected members (3 boys and 3 girls) from mess catering hostels.

4.1.16 Day-scholar Students

1. Although College desires to accommodate all the students within campus, it is a challenge

due to the increasing number of students. Therefore, the College approves students to stay as

day-scholars to ease the pressure on in-campus accommodation.

2. The applicants shall have to look for their own room for rent in the community/neighbor-

hood.

3. Students intended to stay as a day scholar shall submit an application along with the

parent/guardian consent letter to the DSA office. The application should be counter signed by

the respective SSO. Upon approval students must formally check-out from the hostel with

due procedures.

4. Day scholar students should attend SUPW sessions on Saturdays and official functions

during the weekends. In case a student does not attend a SUPW session, s/he shall pay a fine

of Nu.100/-. The fine collected shall be used for buying refreshments to be served during

SUPW sessions. If any students remain absent constantly for SUPW, a necessary discipline

action will be taken.

5. Day scholars shall refrain from creating any problems in the community/neighbor-hood.

6. Day scholars shall not organize any gathering and party in their house or outside without

proper permission from DSA.

7. Day scholar students shall not misuse their freedom. They should abide by the College rule

and regulations. Relevant staff/faculty of the College like President, DSA, concerned SSO

and Lecturers on Duty (LoD) reserves the right to enter their rooms if required to do so.

8. Students should restrict movement after 8:30pm (silence hours). Day scholar students should

not entertain students from the hostels after 8:30pm. Both the host and the guest are liable for

same disciplinary sanctions as per the College Discipline Policy.

9. Disciplinary sanctions will be imposed against anyone who violates these rules.

10. College has authority to bring day scholars back to the college hostel if they do not perform

well while staying as day scholars.

4.1.17 Roles and Responsibilities of Student Service Officer

Sherubtse residential system depends on the collective insight and experience of the SSO. Close

collaboration among the tutors, DSA (to whom they report) and the Semester guides/HoD/PLs is

fundamental to any successful residential experience regardless of the distinctive cultures and

communities that characterize residences.

The roles and responsibilities of SSO are:

As Advisor/Mentor i. Advise students on social, academic and personal issues.

ii. S/he should have a comprehensive knowledge of the available resources.

iii. His/her roles as an advisor often include an element of counseling.

iv. Act as a second parent to the students and provide pastoral care.

As Responder i. Be proactive in assessing the academic or any other matters of the residents.

ii. Must assess these matters and take appropriate actions based on their professional judgment.

iii. Address and resolve various complaints related within the residence and if otherwise required

the matter would be forwarded to the office of DSA.

As Advocate/Liaison i. Liaison among the residents, faculties, support staff and the management.

ii. Advocate student’s concerns to the relevant stakeholders for solutions.

iii. Maintain records of residents and movement of students and their guests.

iv. Prepare and plan for maintenance of the residences. Financial requirements for maintenance

must be submitted to the DSA after consultation with the residents and finally DSA will

submit to College management.

23


As Community facilitator i. Play a key role in fostering what might be called a “collegial community”, a social,

academic, and educational community that is supportive, safe, positive, and tolerant.

ii. Provide social leadership and facilitate relationships with the community.

Caretaker of Student code of conduct i. Be the caretaker of the student’s code of conduct and provide timely remainders.

ii. Resolve any disciplinary issues within the residence and forward those matters that require

the attention of higher authorities to the office of DSA.

iii. Be a member of the College Discipline Committee.

In carrying out the roles and responsibilities, the SSO must:

i. Exercise and promote sound judgment. S/he must be professional and responsible in making

judgment of the residents.

ii. Respect students’ privacy. In those cases in which a confidential communication is

understood to have taken place, either explicitly or implicitly, SSO must make every effort to

respect the students’ confidentiality.

4.2 Counseling Service

The College has a counseling service centre called the Happiness and Wellbeing Centre, run

by a professional Counselor. It is located within the Student Service Village. It was established

in February, 2016 to cater counseling services to students and staff of the college. The vision for

the center is “to promote individual well-being and healthy relationships”. The centre provides

services such as one to one counseling, group counseling and career counseling. The centre also

has an online counselling service with Toll Free number 6006.

The above model shows a help support system for the students and staff where different

stakeholders like module tutor, SSOs, semester guides etc. can refer counselling cases to the

Counsellor.

The HWC centre would also recruit members so that they help the centre to refer those students

who are in need of counselling.

If some cases are very serious and cannot be dealt with by HWC it will be further referred to the

expertise for the treatment.

24


When to Refer?

● If you observe any students suffering from psychological distress, behavioural issues etc. ● When a student presents a problem or a request for information which is beyond your

level of competency. ● When you feel that personality differences between you and the student will interfere

with his/her effective progress. ● If the problem is personal and you know the student other than a professional basis.

For further details on Counseling visit our College website at www.sherubtse.edu.bt.

4.3 Games and Sports

The College believes that Games and Sports are an integral aspect to mental, emotional and

physical well-being of any individual and that they teach important lessons about teamwork and

tenacity, College encourages both students and staff for active participation in various games and

sports activities. The College hosts various intra College tournaments such as Departmental

competitions, class competitions, hostel competitions, and annual marathon. The College also

takes part in regional tournaments, national tournaments and international tournaments organized

by the Bhutan University Sports Federation (BUSF). The College has a “Games and Sports

Committee” chaired by the DSA.

4.3.1 Sport Facilities

4.3.1.1 Football Ground

The College has an international size football ground with astro turf. Besides football matches

the ground is used for celebration of major events. The ground is accessible to all Sherubtse

families for matches on advance reservation with the concern in-charge. Every Thursday football

ground is reserved for the staff. Outsiders using the football ground will have to pay a fee as

decided by the College Games and Sports Committee (CGSC).

Rules and Regulation for College football ground

1. Students 1.1 Students shall use the ground without the ground fees during Monday, Tuesday,

Wednesday and Sunday with the game time of 35+5+35 minutes. However, 1 or 2

games shall be given to the public on a payment basis on Sunday with a game time of

45+5+45 minutes.

1.2 Booking of the ground on the above mentioned days will be based on first come first

basis. No teams will be allowed to book the ground more than one game a day.

1.3 Timing of the matches will be allotted by the Coach in consultation with the Sports

Committee.

1.4 The above points will be applicable only during the academic session.

2. Staff 2.1 On Thursdays, maintenance will be carried out in the morning and the ground will be

booked for College Staff after office hours.

2.2 Football tournaments reflected in the College Calendar and other tournaments except

for Bhutan University Sports Federation (BUSF) games should not schedule matches

on Thursdays.

2.3 College Staff are prohibited to schedule matches with teams consisting of the public

during the Academic Sessions.

2.4 During vacations, if College staff want to play with teams consisting of public on

Thursdays, College Staffs will be exempted from the ground fee but the team

consisting of public will have to bear the ground fee depending upon game bet

agreed between the two teams.

2.5 If Referees are required, his/ her fees be paid as per point 5.2.

25


3. General 3.1 On Fridays and Saturdays the ground will be open to Members of the College and

public. However, the ground fee will have to be paid before the game commences.

3.2 The booking of the ground shall be based on first come first basis

3.3 The Sports Committee shall provide referees to manage and maintain the decorum of

the game. All the rules prescribed by FIFA will be applied in the game. (Caution and

sending off of the players will be applied but only for the particular match depending

on the nature of offense).

3.4 Teams shall not be allowed to bring their own referees.

3.5 The game time shall be 45+5+45 minutes.

3.6 The College shall provide game Ball and Bibs if required.

4. Ground Fees 4.1 Ground fee will be charged Nu. 2500/- per match during the daytime when floodlight

is used Nu. 3500/- per match.

5. Referee allowances 5.1 Referee allowance shall be adjusted from the ground fees collected from the

particular match.

5.2 Rate for Referees are as follows:

SI

no.

Designation Rate Remarks

1 FIFA Referees/ARs Nu.

300/

-

FIFA/BFF recognize

referees 2 National

Referees/ARs

3 College

Referees/ARs

Nu.

150/

-

College Trained referees

will basic knowledge

6. Ground Charges for Tournaments 6.1 Sherubtse College students using the ground to organize tournaments consisting of

Members from the College shall be charged Nu.500/- per match as ground fee.

6.2 Students will not be allowed to organize tournaments, which include teams

comprising the public.

6.3 Tournaments organized by staff and outsiders will have to pay Nu.1000 per match as

ground fee.

7. Cautions 7.1 Players, under the influence of banned substances and alcohol will not be entertained.

7.2 College managements will be held responsible for any casualty that happens during

the game.

7.3 During the rainy season the number of matches shall be restricted.

8. Note 8.1 Changing rooms shall be opened only during open tournaments and BUSF

tournaments.

9. Depositing the ground fees 9.1 Every Monday ground fees collected shall be deposited to the finance section.

9.2 The Sports in-charge should submit all the details with signature from DSA and

maintain a proper record of accounts and shall be auditable.

10. Non - Academic Months and Holidays 10.1 Non-academic months are summer and winter holidays as prescribed in the

college calendar.

10.2 Holidays mean government approved holidays and College official holidays.

11. Notice

26


11.1 All football enthusiasts must come in proper sports attire with basic equipment (full

Socks, Shin guard and Footwear).

11.2 The football ground in-charge and the Sports Committee Members have authority to

intervene if anyone violates these rules.

12. General Football ground Timing

Monday – Sunday

Morning Afternoon

5:30AM - 6:45AM /

6:45AM- 8:00 AM

3:00 PM - 8:00PM

8:00 PM to 10:00 PM (Public)

4.3.1.2 Basketball courts

The College has two Basketball courts on campus – one located near the clock tower and the

other on campus II. The Basketball court is accessible to all Sherubtse families for practice and

matches except on Monday (Maintenance Day) and Friday (Staff Day). Outsiders using the

Basketball courts will have to pay a nominal daily fee or an annual membership fee as decided

by the CGSC. The court is open weekdays from 6.00 AM to 8.30 AM and from 4.00 PM to 8.30

PM in the evening.

4.3.1.3 Other out-door and indoor Games and Sports facilities

Apart from the above facilities – the College also has a Volleyball court near the College

Football field, one Tennis court, one Futsal ground, an Archery range and a Multipurpose Hall (3

Badminton Courts & 2 Table Tennis Table). The College also has other indoor games like

snooker, Carom, Chinese checkers, scribbles which students and staff have to pay a nominal fee.

No one is allowed to play on credit. Indoor games are open from 9:00AM to 8:00PM for all days.

4.3.1.4 Gymnasium (GYM)

The College also has an indoor Gymnasium located inside the Multipurpose Hall. It has basic

facilities for bodybuilding and other exercises. A Student Trainer supervised by the College

Coach looks after the GYM. Interested students can become members and avail the facilities

through a minimal annual fee as decided by the CGSC.

4.3.2 Major Tournaments and events within College

4.3.2.1 Chancellor’s Cup Open Football Tournament.

The Chancellor's Cup Open Football Tournament is the biggest football event of the College. It

was first organized in 2018 with the objective to pay tribute to our beloved His Majesty the King.

Students are allowed to form their own team and take part in the tournament with subsidized

entry fees.

4.3.2.2 Monsoon and other Tournament (s)

One of the most coveted events is the “Inter-Hostel Monsoon Football Tournament”. The

tournament is played amongst residential Hostels for both male and female. “Karma Group of

Companies” has been sponsoring the prize money for the tournament since 1989. Similarly, the

tournament is also conducted for other games like basketball, volleyball etc. Other popular

tournaments include the “Spring Tournament (s)”, “Inter-Departmental Tournament” and “Inter–

Class Tournament”.

The College also organizes the “Annual College Marathon'' and “Annual Sports Day”. Students

who are exceptionally good in Games and Sports are selected to participate in the summer and

Winter BUSF games and sports. The College also supports and encourages promising athletes

and others to participate at the National level tournaments. Some of our students have been

selected and participated in the Universade Games at the International level.

27


4.3.3 General guidelines on Games and Sports at Sherubtse

1. No Games and Sports activity is to be organized during class hours on weekdays and on

Saturday(s) during the common SUPW time.

2. Proper games & sports attire should be strictly followed to avoid injuries and discipline.

3. The use of threatening behavior and foul or abusive language is strictly prohibited. Racial,

sectarian, homophobic or discriminatory abuse or chanting is also forbidden and is

considered as unacceptable conduct.

4. Note that it is an offence for a person to enter or attempt to enter the ground or any games

and sports facilities:

a. Whilst drunk or under the influence of drugs;

b. Whilst in possession of alcohol or other illegal substances;

c. Whilst in possession of any article or substance which may bring bodily harm to the

players.

5. Under no circumstances is it permitted to throw any objects that may cause injury or offence

on the pitch, track or field.

4.3.4 Fees

These details are essential so as to maintain uniformity in collection of fees for every game or

sports activities conducted on campus. We have had incidents of organizers (students) who take

undue advantage to extort money by conducting tournaments. The College collects minimal fees

to maintain the facilities and to pay the referee (s), who are usually students.

1. A minimal fee of Nu. 100 will be charged for every football match played during a

tournament from the Organizers. The organizer will be required to get a valid receipt from

the College Accounts Section, which will be verified by the Sport In-charge or the CGSC to

conduct the tournament.

2. A uniform entry fee of Nu.30 per game will be collected from every player for both League

and Knock-out tournaments.

3. To avoid misuse of the fees collected for the tournaments by the Student Organizers – it has

been agreed and endorsed that 50% of the amount collected will be used as prize money, 5%

will be used for providing refreshments and 35% will be deposited to the concerned

Departments/Clubs/Units etc as common funds. 10% will be paid to the College for

maintenance. This applies to all League and Knockout tournaments.

4. Welcome matches are played with the good intention to welcome our new students and build

congenial relationships. If any matches are played on “stake”, the cost will be shared 50:50

basis regardless of which team wins or loses. The collection should not be enforced to other

students who are not involved in the matches. The above decisions shall apply to all other

games and sports activities as well. The CGSC will strictly monitor this activity and if

violated College Discipline Committee will take appropriate actions.

4.3.3.1 Policy on Good Sportsmanship Good sportsmanship is an important aspect to the success of any program, and is required of all

participants in any recreation activities. Key elements of good sportsmanship are:

1. Show respect for the opponent at all times—opponents should be greeted and spoken to in

an honest, clear, and forthright manner.

2. Show respect for the officials—good sportsmanship implies the willingness to accept and

abide by the decisions of the officials. Human error is inevitable under the best of

circumstances. Contests are inherently full of conflicting views and students will be

officiating. Understanding this is the basis for participation.

3. Maintain self-control at all times—games are the testing ground of character and the values

of our college.

4. Recognize and appreciate skill in performance, regardless of affiliation— applause for

an opponent’s good performance is a demonstration of generosity and perspective that should

be held in high regard. This willingness to acknowledge quality of performance in others is at

the core of good sportsmanship.

28


The CGSC reserves the right to suspend or disqualify individuals or a group on site for

unsportsmanlike conduct. Additionally, violators of the Alcohol and Drug Policy in Games and

Sports and Good Sportsmanship Policy may face disciplinary action.

4.4 Other Resources within the College

4.4.1 College Library

Sherubtse College Library was officially opened on 26th April 1989. It is one of the largest and

the oldest academic library. The library is housed in a two-storied building with an area of more

than 700 sq. m.

The Library has nearly 40,000 volumes of books and more than hundred titles of journals and

magazines. There are about thirteen newspapers including our National Newspapers both in

English and Dzongkha. The library has a good number of back volumes of selective subject

journals, Kuensel and other newspapers. The library also has a good collection of audio and

visual materials like DVDs, CDs, and Video Cassettes. The Library also has access to few online

journals and is in the process of establishing an e-library. Constant addition of all types of

information sources is the standard feature of the library.

The world’s largest book of Guinness record for the year 2003 is an interesting addition to the

glory of the oldest Library in the Country. It is a picture book on Bhutan by Michael Hawley.

The library also holds a huge collection of old photographs of the college activities, faculty

members and students since 1979 onwards.

4.4.1.1 Procedure for borrowing books:

1. Each student must register with library staff using their enrollment number.

2. A student is entitled to borrow 10 books at a time. The duration is for one month or less

depending on the number of books available for loan.

3. Books should be returned/ renewed on or before the due dates stipulated.

4.4.1.2 Library Timings

On weekdays (Monday – Friday):7:30am – 8:00pm

On weekends (Saturday & Sunday): Open only on students’ demand& during Exams

During examination time: 7:30am – 10:00pm

National holidays: Closed

However, the self-study room is open 24 hours on all days.

4.4.1.3 General Library Rules& Regulations:

1. All users should observe strict silence inside the Library.

2. Students must always be in formal dress when visiting the library.

3. Use of mobile phones in the Library is discouraged. Mobile phones must be either switched

off or in silence mode.

4. Library Card/ Student ID are non-transferable. Members are advised to take care of their

Library/ Student ID Card as they will be held responsible for the books borrowed against

their name.

5. It is the responsibility of the students to renew or return their books on or before the

completion of borrowing time. If the book is not returned on or before the due date, an

overdue fine of Nu. 10 per day will be charged for each book that is overdue.

6. If any reference materials like journals, CDs, reference books etc. have been issued for

overnight loan, the borrower should return those materials immediately the next day before

9:00am, failing this will incur a Nu. 20 overdue fine per day per item.

7. Students who lose books need to replace them at their own cost. If the book is out of stock or

out of print, double the cost of the book, overdue fines, plus 30% incidental charges will be

charged.

29


8. Personal belongings like bags, umbrellas etc. should be deposited at the property counter.

Library staff reserves the right to inspect bags or other personal property when visitors enter

or leave the Library.

9. The Library is not responsible for personal items that are lost, stolen, or damaged on Library

premises.

10. Marking, scratching, damaging, mutilating, stealing library materials or property will invite

disciplinary action against defaulters.

11. The Library does not loan books during the Vacation period.

12. Library staff may ask visitors (or even staff and students) to show their College or Employee

ID at any time.

13. The Librarian through the Library Committee reserves the right to suspend the membership

of any member found violating the above rules and regulations.

4.4.1.4 Library Funding & Resources The College receives an annual funding of Nu.1000/- each for every student to purchase essential

and reference reading. The budget is also utilized to run the day to day logistics of the College

Library. Given the limited budget – the College procures a total of 4-5 “essential reading” books

for every program and a total of 2 – 3 reference books. This practice and policy also helps the

College to support the Royal Government of Bhutan’s initiative to encourage students to share

costs for their education. The College is in the process of establishing a “Book Shop” on campus

and e-learning materials very soon.

4.4.1 Internet and Computer Services

The College has 45Mbps Internet connectivity and an additional 3Mbps free from TashiCell on

mutual agreement. Students can access free Internet connectivity from IT labs located inside the

IT building during office hours. Students can also access free Wi-Fi connectivity around

academic blocks and the Student Service Village. Bhutan Telecom in collaboration with the

College has installed Wi-Fi & broadband connections in most of the hostels floors for which

students have to pay a nominal monthly charge. We encourage students to make use of these

facilities to access teaching and learning materials.

4.4.1.1 Computer Labs

Labs Locatio

n

Who can use it?

Lab I IT

building

Students of B.Sc. Computer Science

Lab II IT

building

General students for learning resource

browsing

Lab III IT

building

Students of B.Sc. Computer Science &

B.Sc. Physical Science

Lab IV IT

building


Media

Lab

IT

building

Students of Media Studies

CISCO

Lab

IT

building


(Honours)

SITLC

Labs

Below

room no.

15

General students for IT Skills classes

Geograph

y Lab

Academi

c block

Students of Geography

Research

Lab

Above

Library

Students of Population studies

30


4.4.1.2 Lab Timings

The opening and closing time of dedicated Labs to a particular programme is manned by the

respective class representatives (CRs). For general lab (Lab II) the timings are as follows:

Weekdays (Monday – Friday): 8:30am – 10:00pm

Weekend and National holidays: Closed

4.4.1.3 Wi-Fi Use

For Wi-Fi use you must register your laptops with the IT Service Unit (ITSU). ITSU will provide

you with a password. Students interested in availing Wi-Fi connectivity through the Bhutan

telecom (Hostels) must obtain their package from the Bhutan Telecom office located near the

College.

4.4.1.4 Hardware and PC maintenance

ITSU also provides hardware and PC maintenance services to the students after Office Hours.

The Cyber Forum also provides these services to the students through occasional Semester

antivirus day. Students will have to pay a nominal amount for availing the services.

4.4.1.5 Computer Lab Use Rules

The lab is a privilege for all to share, but as we all are sharing this space we must be considerate

of others. We ask that you please follow these simple rules:

1. Clean up the place after use.

2. Always come in formal dress – help us preserve and promote our national identity.

3. Be considerate of other lab users - this is a study area. In consideration of others, do not

talk on cell phones in the lab. Please step outside the lab to conduct your phone call.

4. NO FOOD or BEVERAGES in the Computer lab.

5. If other students are waiting to use the computer and you are not doing academic related

work, please let them use the computer. The primary purpose of the lab is to assist with

academic -related work.

6. Do not install or download any software or modify or delete any system files on any lab

computers (This includes downloading of shareware, freeware, and evaluation copies of

software from the Internet).If you need to set up equipment, ask anyone of the ITSU

members.

7. The workstations and other multimedia equipment are for academic work only. Do not

use them for playing music or other recreational activities or for doing online business.

8. Respect the equipment. Don’t damage, remove, or disconnect any labels, parts, cables, or

equipment.

9. Do not read or modify other users' files.

10. If you leave the lab, do not leave your personal belongings unattended. We are not

responsible for any theft.

11. Report all problems with computers, software and audio/video equipment to the ITSU

members.

12. Lab staff may ask visitors (or even staff and students) to show their College or Employee

ID at any time.

13. Students violating the above rules may be referred to the College Discipline Committee

and may result in loss of Lab privileges.

4.4.2 On Campus Facilities

4.4.2.1 Photocopy and Printing

Students can use the printing and photocopying services offered by the Peewang Reprographic

Centre located at the Student Service Village.

31


Opening hours

Weekdays: 8:30am – 5:00pm

Weekends and National Holidays: Open on demand by the students

Rates

Photocopying: 1 side Nu. 1.5/page

2 sides Nu. 2.5/page

Printing: 1 side Nu. 2/page

Both sides Nu. 3/page

The Centre also provides other services like book-binding, lamination, colour printing and

printing of certificates at a reasonable rate. For more information you may contact the Centre at

04-535201 or 17130253.

4.4.2.2 Cafeteria

The College operates an on campus Cafeteria run by a local Proprietor located in the Student

Service Village. The Cafeteria caters to fast food, snacks, and a variety of other food choices at

nominal prices compared to Restaurants and Hotels outside the campus. The Cafeteria also caters

to College faculties and staff including important visitors of the College on a daily basis. All

students who visit the College Cafeteria are expected to conduct themselves properly and respect

other users. It is open from 8:30 am till 8.30 pm. College Cafeteria also provides catering

services at very reasonable rates.

The College canteens have a special role to play in the education, health and well-being of our

students and the community they serve.

4.4.2.3 Auditorium

The College Auditorium, one of the oldest facilities is an iconic figure attached to the Clock

Tower, with a seating capacity of 450 seats. Guest Lectures, small workshops, departmental or

club functions, literary activities etc. are organized in the Auditorium. Anyone wishing to use the

College Auditorium for any functions or activities should book the facility through the

Administrative Officer well in advance. The College does not charge students for using the

Auditorium. A fee is charged for one function if they are not member of the College.

4.4.2.4 College Zangdopelri

The College owns a Zangdopelri on campus. It was constructed and donated to the College

community in the 1970s by her Royal Highness, late grandmother Ashi Phuntsho Choden. It is

located near the College upper gate. All College tshechus and rimdos are conducted on a regular

basis at the Zangdopelri. It was given a major face-lift in 2018 - 2019 with more facilities

including an additional temple, prayer hall, butter lamp house and a caretaker house.

The evening prayers are also conducted in the Zangdopelri. Prayer is a practice to awaken our

inherent inner capacities of strength, compassion and wisdom rather than to petition external

forces based on fear, idolizing, and worldly and/or heavenly gain. Buddhist prayer is a form of

meditation; it is a practice of inner reconditioning. Buddhist prayer replaces the negative with the

virtuous and points us to the blessings of Life. Prayer enriches our lives with deep spiritual

connection and makes every moment special, manifesting the Pure Land here and now.

All students are required to attend prayer sessions as per the schedule (which is once every

week). The Prayer Coordinator notifies the schedule for all the prayer sessions. A fine of

Nu.50/- is levied for one-time absenteeism, which is doubled the second time. If you are absent

for more than three days, disciplinary sanctions including termination may apply. The fine

32


collected is used for Gayjor Tshogpa activities. A full-time Caretaker looks after the

Zangthopelri.

4.4.2.5 Sherubtse FM Radio Station

The College community radio station was donated by UNICEF and later upgraded by MOIC.

Media students & volunteers use it as a platform to participate as Radio Jockeys and hosts a

variety of educational and entertainment programmes. For listening to this unique experience –

please tune into FM 94.7. All interested students are allowed to register as a member irrespective

of your Programme. The Station is run by the Sherubtse Media Society and is located in the

Student Service Village.

4.5 Offices and Facilities in and around the Community

The College depends largely on the services and cooperation rendered by the community. Some

of the important offices and service centers located in the community are:

4.5.1 Kuensel Corporation

Location: The Regional Kuensel office is located about 3 kilometers from the

College at a place called Khangma. The office is below the Trashigang –

Samdrup Jongkhar highway.

Services: The service provided includes printing (both black and white and colour),

Xerox, binding, stationeries, printing of certificates, magazines, photo

frames and Advertisement. You may also subscribe to the daily edition of

the newspaper and it is delivered to your doorstep every day. An 18%

discount on MRP is given on all stationeries purchased from Kuensel

office.

Opening hours: It is open from 9:00am – 5:00pm on weekdays. Whilst it is officially

closed on weekends, most of the services, printings of newspapers take

place usually at odd hours.

Contact details: Regional Manager Mr. Ugyen Wangdi, Mobile No. 17602006, Office No.

04-535500.

4.5.2 Bhutan Telecom

Location: Located above the public Zangdopelri, - which is about 5 minutes walk

from the College main campus.

Services: It provides the following services: Mobile SIM card, Wi-Fi, GPRS- 3G,

2G, Broadband, CUG, Landline, E-load, and vouchers.

Opening hours: It is open from 9:00am – 5:00pm on weekdays. Closed on weekends and

National Holiday (s).

Contact details: Manager Mr. Nar Bdr. Raika. Office No. 535001

4.5.3 Kanglung BHU

Location: A well-equipped grade I- BHU is located approximately 1.5 kilometer

from the College towards Khangma.

Services: Medical check Up, Pharmacy, Traditional Medicine, Dental Services and

Eye Technician. It also has a patient ward with all the required facilities.

Patients who are serious are referred to Trashigang hospital or Mongar

regional hospital.

Opening hours: General Timing: 9:00am–3:00pm on weekdays (Mon – Fri).

9:00am – 1:00pm on Saturdays.

Closed on Sundays.

Ward Timing:

Morning: 5:00am – 8:00am

Afternoon: 12:00pm – 1:00pm

Evening: 5:00pm – 8:00pm

33


Emergencies: 24x7

Contact details: Mr. Singye Wangchuk, Officer In-Charge. Mobile.17668793

Office No. 04-535252

4.5.4 The Indian Military Training Team (IMTART) Hospital

Location: IMTART hospital is located at Yonphula which is about 10 kilometers

from the College campus.

Services: General Medical check Up, Pharmacy. It also has a patient ward with all

the required facilities

Opening hours: 9.00am – 3:00pm on all weekdays

4.5.5 Bhutan Post

Location: It is located near the Kanglung Gewog office about 2 kilometers from the

College.

Services: Money Transfer, Letters (Ordinary, Registered, Express Mail etc.), Money

order, Fax Money orders, Parcel and stamps, fax, printing, Xerox, binding,

photocopy and vouchers.

Rates: Photocopy: single page- Nu. 5 (Nu.3 with paper provided by the

customer)

Printing: Single-Nu.10, Both sides – Nu. 20

Opening hours: It is open from 9:00am – 5:00pm on weekdays. Closed on weekends and

national holidays.

Contact details: Mrs. Kinley Yangchen, postmaster, Mobile. 17641740. Office: 535160

4.5.6 Food Corporation of Bhutan (FCB)

Location: It is located near the Kuensel office in Khangma about 3 kms from the

campus.

Services: You can purchase your groceries at a cheaper rate.

Opening hours: Weekdays: 8.30am – 5:00pm (1:00 – 2:00 - Lunch Break)

Saturday: 8:30am – 1:00pm

Sunday and National holidays: Closed

Contact details: Office: 04-535148

4.5.7 Bhutan Power Corporation (BPC)

The branch office of the BPC is located at the lower market. Students can pay their electricity

bills and can also lodge emergency complaints including major repairs. For any power related

complaints, call 1250 (toll free number), which can be accessed by all the customers to lodge

their complaints. The contact center agents are available 24×7 and receive complaints from all

parts of the country. Once the complaint is lodged, SMS to the multitask center staff are sent

who then attends to the complaint.

4.5.8 Banking Services

Bhutan Development Bank Ltd. (BDBL) has opened a branch office at the upper market in 2014.

It provides financial assistance to the community. In 2018 Bhutan National Bank Ltd branch

office was opened at the lower market to provide better banking facilities to Kanglung

Community.

Bank of Bhutan (BOB) is located at Trashigang, which is about 22 kilometers from the College.

However, on 18th July 2017, BOB opened agents at lower and upper markets to facilitate banking

facilities.

4.5.9 ATM Services

Both BoB and BNB’s Automated Teller Machines (ATM) are located at lower market in front of

the Palas General Store. There is also BDBL ATM at the upper market.

34


4.5.10 Community Police Centre

A community police centre is located about 2 kilometers from the College. It is near the

Kanglung Gewog office. It looks after the peace and security of the community. The Police

patrol the highways and the community and will detain you if caught loitering at odd hours. If on

emergency – always carry your student ID card. Emergency Numbers: Fire – 110, Traffic – 111

& Crime – 113.

4.5.11 Photocopy and printing Services

Utech printing shop located near the Bhutan Telecom office also provides printing and

photocopying services in addition to Peewang Reprographic Centre. It is open from 8:30am –

8:30pm on all days. Photo printing services, lamination and scanning facilities are also available.

Prices per unit may differ from the on campus reprographic facilities.

4.5.12 Public Zangdopelri – Thubten Choekhorling Shedra

Just above the College main gate is the public Zangdopelri. It is an important place of reverence

for students and the community. Many spiritual programmes are conducted on a regular basis.

Spiritual discourse called the “Choshay” programme has benefited the students. Volunteer

students of the College are also involved in teaching elementary courses in English and

Mathematics to the monks.

The Monastery has around 300 monks – and runs a shedra equivalent to high school and

undergraduate level.

35


CHAPTER 5

STUDENT ORGANIZATIONS

The College has a number of student organizations formed with the noble objective to provide

platforms for your wholesome development. All students can become a member of any of the

clubs, units, societies and forums. These are purely co-curricular activities where students not

only enhance their skills and competencies but also promote the community life around the

region. The different forum and clubs organize activities ranging from seminars, debates, quizzes

and symposia on events and issues of national and international importance to games, sports and

cultural programmes. The Forum and clubs also provide community services and carryout

activities in and around the Kanglung. While it is purely up to an individual student to become a

member of any of the various clubs/units depending on his/her interest, it is important that he/she

knows how to balance between the academic performance and co-curricular activities. Therefore,

it is encouraged that a student becomes a member to a maximum of only 2 clubs/units.

Your education goes well beyond your coursework. Extracurricular activities can form a vital

part of your experience here at Sherubtse, creating unique opportunities for friendship

and learning. Your activities complement your studies.

5.1 Non Departmental Organization

5.1.1 Forum for International and National Awareness (FINA)

The Forum for International & National Awareness (FINA) is the most important and the largest

student body in the College. All regular registered students of the College are members of FINA.

All other student organizations function under the purview of FINA. The forum reports directly

to the College Management.

The forum organizes all the important events and activities of the College in conjunction with the

College management. Usual activities organized by FINA are seminars, debates, quizzes,

symposia on events and issues of national and international importance. It also facilitates

organization of the inter-hostel music competition and various cultural programmes in the

College.

FINA has a student President, elected by the student body, a Vice President, two Secretaries, and

two first year representatives. Leaders of other clubs, units, forums and societies become

members of the FINA executive led by the FINA President. The College President is the patron

of the forum while a senior staff is the Moderator. The present Staff Moderator is Dr. Yezer,

DSA.

5.1.2 Social Service Unit (SSU)

Revered Father Laclaire formed the Social Service Unit on 9thSeptember, 1984. It is a voluntary

group of College students joined to serve the community especially the disadvantaged section of

community in and around the college. At the time of inception, the unit had fifteen members.

The SSU’s motto: “Love through Service” which expresses both the motives of our social

action (Love) and the means of performing (Service). Consequently not only mutual cooperation

but also a spirit of selfless sacrifice, complete generosity and compassion are the values to be

inculcated in all the members.

Specific Aims and Objectives of SSU are:

1. To develop social awareness along with a social conscience in our society.

2. To help our unfortunate and distressed fellow citizens in and around the College.

3. To inform villagers of the government policies and programs.

4. To develop self-confidence and leadership quality.

5. To instill in the members the joy of shouldering responsibility and promote volunteerism.

36


5.1.3 Singye Karm

Singye Karm is the Nature and Conservation Society in Sherubtse College, an entirely non-profit

organization aimed at creating environmental awareness and its conservation.

Singye Karm was founded on 24th March 1989, under the auspices of the World Wildlife Fund

and the Royal Society for the Protection of Nature (RSPN). The club adopted the emblem of the

mythological SINGYE KARM - “The White Lion” which symbolizes the virtues of truth, purity

and enlightenment.

Vision: A clean and green society

Mission: To create environmental awareness and make society litter free zone

Motto: To inculcate the sense of volunteerism in the young minds (students)

Core Values: Responsibility, Sense of belongingness, Integrity

5.1.4 Democracy Club

The students of B.A. Political Science and Sociology initially established the Democracy club in

the year 2012. The club consists of a Staff Moderator, a Coordinator and a Vice Coordinator -

elected by the students except for the Moderator, who is appointed by the College Management.

The main aim behind establishing the club is to engage students in active civic learning and skill

development so as to prepare young minds for their roles and responsibilities as citizens of

democratic Bhutan. The club functions as a mini-Election Commission to conduct all College

elections. The Club celebrates International Democracy Day on September 15th every year.

5.1.5 Sherubtse Disaster Management Unit (SDMU)

When natural catastrophes occur without warning it can be an overwhelming time. Thus the

Sherubtse Disaster Management Unit was initiated in 2011 to prepare our youth into taking a

proactive role in times of disaster. The members of SDMU – are trained on related disaster

preparedness, and they in turn carry out awareness programs on campus and in the community.

The SDMU is also responsible for preparing the plans to evacuate in case of emergency. All

student leaders are by default the members of SDMU. A Student Service Officer acts as the

Moderator and FINA President as a Coordinator to the Unit.

5.1.6 Sherubtse Student Welfare Scheme (SSWS)

Formed in 2014, SSWS provides financial assistance to students during times of distress when

they lose their immediate family. It is solely financed through the amount collected from the

students. Nu. 30/- per month is collected from each student and a sum of Nu. 10,000/- is

provided as “Semso”. The Unit also tries to make some money by selling College Souvenirs and

carrying out other fund raising activities. The Unit also facilitates short – term loans to students

at no interest. The amount is maintained in the College Finance and regulated by a staff

moderator and a student Coordinator. The fund is audited annually by SSAAC.

5.1.7 Sherubtse Student Activities Audit Committee (SSAAC)

SSAAC is a student body founded to ensure that there is no corruption in student organizations

or student organized activities. SSAAC conducts annual auditing at the end of every financial

year.

Theme of the Committee: To produce corruption free graduates and to make College a

transparent society.

Goal: The Committee works solely on behalf of the students to provide transparency to the

students and to instill leadership quality in all the student leaders.

Objectives: ● To promote transparency and accountability & give financial security to the students. ● To assist the Management in making Sherubtse corruption free. ● To prevent the College from defamation and criticism.

37


5.1.8 Youth Volunteer in Action (Y-VIA)

The Y-VIA, Young Volunteers in Action is an active network of young volunteers organized by

Bhutan Youth Development Fund (YDF). Under the leadership of Her Majesty Ashi Tshering

Pem Wangchuck as President of YDF, the main aim of establishing such a body is to encourage

and enhance greater youth participation in youth development programs and activities in the

country. It was also envisaged that such a group would also create awareness and build the value

of volunteerism into the minds of our young citizens. The initiative also hopes to build leadership

including analytical, management and teamwork skills in members.

Vision “A better today, a brighter tomorrow for the youth of Bhutan”

Mission Through active participation and volunteerism in the community, Y-VIA will encourage young

people to play an active role and contribute positively to the Society.

5.1.9 Sherubtse Media Society (SMS)

SMS is a unit/society established with the purpose to provide a platform for budding media

enthusiast at Sherubtse College. The society has three more units namely photography unit,

newsletter unit, and Sherubtse FM. The unit aims to help students develop their skills in news

reporting and radio broadcasting. The unit publishes the newsletter, “The Tower”, every

semester. Apart from the College, Bhutan Centre for Media and Democracy (BCMD) is one of

the main supporters for this unit.

5.1.10 Sherubtse Cultural Club

Promoting and preserving our unique culture and practices is an integral part of the College’s

mission. The Cultural Club was established to help fulfill this mission. Apart from initiating

various cultural activities, the members of Cultural Club represent the College on different

occasions with their cultural programmes.

5.1.11 Sherubtse Health Club

The Health Club of the College conducts sensitization programmes to create awareness among

the students on health related issues and to promote a healthy lifestyle. It also provides first aid

services during organized activities to the students and conducts workshops and advocacy

programs on a frequent basis.

5.1.12 Sherubtse Art Club

This club provides a platform to the students for developing their skills on art. The members help

the College and other student body by carrying out art works for various activities and functions.

The members also teach art classes for other members and also for the young kids on campus

and in the community.

5.1.13 Sherubtse Tarayana Club

Tarayana is a registered Civil Society Organization (CSO). It was established in 2003 by Her

Majesty the Queen Ashi Dorji Wangmo Wangchuck. Tarayana was formally launched on May

4th 2003. The Sherubtse Tarayana Club was established solely to implant the young students with

the sense of greater responsibility and to use their young energy towards building a better nation.

It will also encourage the students to work through volunteerism and act as an example for the

younger generations to work through and with local people.

Motto: Responsible citizens for the advancement of the society of Bhutan

5.1.14 Gayjor Dechen Tshokpa

Gayjor Dechen Tshokpa (GDT) is a student body that looks after all spiritual and religious

activities in the College. Apart from occasional choeshed activities, the Tshokpa is responsible

for conducting all the major “Tshechus” of the College.

38


5.1.15 Sherubtse Rovers Scout

The Rovers Scouts was initially started in the year 2009 and the Community Based Scouting

(CBS) was started in the year 2013.

Vision: “Bhutanese communities living the spirit of volunteerism through Rover and Community Based

Scouting”

Mission: ● To encourage and promote volunteerism among Sherubtse students through scouting and

community based scouting. ● Provide value based education and life skills programs for further development of

individuals and the society at large. ● Engage members in community participation.

5.1.16 Y-PEER

Y-PEER is an international youth organization that stands for Youth and Peer Education network

and was pioneered by UNFPA in 2001. Bhutan adopted Y-PEER in 2012 and Sherubtse College

was the first institute to have a Y-PEER network in 2012. In recent years, several networks of Y-

PEER have been established in other Colleges and Schools.

Activities:

● ‘Peer education’ especially in the context of health (STDs) ● Sensitize youths about Sexual Reproductive and Health Rights (SRHR).

5.1.17 Sherubtse Organic farming Society

Sherubtse Organic Farming Society (SOFS) was established on 15thSeptember, 2013.

Objectives: 1. To keep students engaged productively and positively

2. Meet practical components of Life Science and Environmental Science students

3. Promote and give hands on experience to students on organic farming practices

4. Reduce and reuse organic waste

5. Carry out this project as a part of social project of UHV module

6. Carry out research project on organic farming

7. To set an example to the farmers of Kanglung

5.1.18 Bhutan Youth Foundation (BYF) and Go Youth Go (GYG)

Bhutan Youth Foundation is committed to making every youth a leader and to ensure equal

access to education, and opportunities to develop their potential. On similar functions, Go Youth

Go (GYG) inspires youth to take ownership of their community through youth based

volunteerism and channeling their potential into socially meaningful actions. It is an organization

where members take ownership of their community by identifying problems and taking effective

developmental interventions that create positive impacts in society. The club supports youth

either directly or through partnership with other organizations to ensure lasting benefit for the

youth of Bhutan.

5.1.19 Sherubtse Film Society (SFS)

The Sherubtse Film Society (SFS) was established at Sherubtse to provide a platform to bring

together music, films and drama enthusiasts among the students and faculties of the College. The

club aims to promote production of short films, feature films and documentaries including the

productions of music, recordings, albums, and audio products and also host the annual film

festival depending on the number of movies.

Sherubtse Film Society believes in:

1. Encouraging and promoting the art of filmmaking.

2. Providing skills for an alternative employment opportunity for the youth

(Entrepreneurship)

39


3. Keeping students engaged meaningfully in operative activities.

4. Supporting and promoting creativity and innovation in our youth.

5.1.20 Sherubtse Theatre Ensemble

Young people participating in the arts are four times more likely to be recognized for academic

achievement. The arts make a tremendous impact on developmental growth and help to level the

learning field across socio-economic boundaries. Students develop critical thinking,

craftsmanship, quality task performance, goal setting, teamwork, communication skills, and

confidence needed in the classroom and beyond. Problem-solving, creativity and collaboration

are some of the key skills sought after by today’s businesses and the world of the theatre give our

participants opportunity to build these skills. Sherubtse Theatre Ensemble conducts Lecture

Series, Drama competition, Short Plays etc to break boundaries for our students.

Apart from the above listed Clubs/ Society/ Units etc. the College also has many clubs and units

that are not detailed here but equally important and playing a vital role in the life of Sherubtsean

(s). We are positive that every student will take part in any one of the clubs/units/society and

make their stay at Sherubtse a meaningful learning journey.

5.1.21 Sherubtse GNH Youth Club

Sherubtse GNH Youth Club was inaugurated on 20th March, 2019 coinciding with the

International Happiness Day upon approval from the College Management Committee (CMC).

The club was established with support from the GNH Centre Bhutan.

Sherubtse GNH Youth Club carries out activities related to the GNH which are both symbolic at

local and regional level and further promote social and cultural cohesiveness in the region.

Sherubtse GNH Youth Club functions under the auspices of the GNH Centre Bhutan (GNHCB),

a non-profit civil society organization under the President of Her Royal Highness Ashi Kezang

Choden Wangchuck.

Vision

“Aspire to Empower Youths through the Values of GNH towards a Happy Society.”

Mission

“To inspire youths through platforms in leadership, ethical entrepreneurship, and social skills in

promoting the values of GNH”

Motto

“Happiness through Youth Engagement”.

Aims and Objectives:

1. To link to deepen the practical understanding of GNH values along with compassion and

wisdom.

2. To participate in the commemoration of the Birth Anniversary of the Father of GNH,

Druk Gyalpo Jigme Singye Wangchuck and the National Happiness Day.

3. To connect people from all walks of life to GNH values and encourage social dialogue

through ambassadors of GNH club.

4. To offer support opportunities for the youths to positively respond to social issues.

5. To support the GNHCB Lead activities in the national and international forums.

5.1.22 Sherubtse UN Club

Sherubtse UN Club was instituted on 29th April, 2019 with proposal and support from the office

of United Nation Resident Coordinator, Mr. Gerald Daly. At the time of inception, the unit had

40


sixteen registered members. The UN club in Sherubtse College aims to provide international

space for young minds to be critical thinkers, change-makers, innovators and communicators.

The club members will be able to experience the way how the UN works and get a better

understanding of Sustainable Development Goals through field visit and internship programs at

the UN office based in Thimphu. One of the objectives of the club is to share stories of impactful

activities and best practices, and see the ways to support the Sustainable Development Goals

with experiential learning opportunities that bring together diverse individuals from around the

world.

5.2 Departmental Organizations

Apart from the above student forums, most of the program/department has a separate

“Departmental Forum”, which provides a great platform for exchange of ideas and discussion on

related issues and academic discourse. Activities include literary discourse such as debates/ quiz/

drama/ lecture series (by students, faculties or other resource persons) etc. Some of the

departmental forums include:

i. Science Forum

ii. Cyber Forum

iii. Arts and Humanities Forum

iv. Social Science Forum

5.3 Roles and Responsibilities of Staff Moderators

A Staff Moderator (s) is appointed by the College Management to oversee the conduct and

functioning of all fora, unit, club and society. Specific roles and responsibilities of staff

moderators are:

1. Attend meetings in a neutral and impartial capacity and enable the group to have

meaningful discussions to take the club forward through unique initiatives;

2. Ensure that adequate and proper planning is integral to the club;

3. Ensure that the club/unit structure, responsibilities and expenditure are transparent and

available to members;

4. Act as mediators in the event of disagreements between sub-committees or members;

5. Cross verify the bills and provide support in keeping a proper record of all the activities

undertaken;

6. Issue certificates only to the registered members of graduating students through proper

verification; and

7. Provide unfailing cooperation during auditing of student activities.

8. Report to the College Management

5.4 Roles and Responsibilities of Club Coordinators

Elected student leaders take care of club/unit/society/forum activities. They work under the

guidance of staff moderators and their main responsibilities are:

1. Plan, propose and coordinate club/unit/forum/society activities in collaboration with other

members and under the guidance of staff moderators.

2. Maintain proper record of club activities including financial matters.

3. Update and renew memberships to the club/unit/society/forum.

4. Chair and record meetings.

5. Lead the club/unit/society/forum in achieving its aims and objectives.

6. Work in consultation with staff moderators to verify and issue certificates to the

members.

7. Provide unfailing cooperation during auditing of student activities.

5.5 Procedure for initiating new student body

1. Any member of the Sherubtse family (Students & Staffs) can propose for formation of a

new unit/forum/society in the College.

2. The proposal must include detail write up including the following

a. Vision, Mission and Objectives

b. Need assessment

41


c. Structure of the proposed unit/forum/society

d. Sustainability of the proposed unit/forum/society

e. Financial implications

f. Draft constitution of the proposed unit/forum/society.

3. The proposal must be submitted to the DSA for verification and forwarded to the

President for Senior College Management Team (SCMT) deliberations.

4. The final approval will be given by the SCMT.

5. SCMT will ensure that there is no duplication of mandates with other student

organizations in existence.

42


CHAPTER 6

COLLEGE DISCIPLINE POLICY

6.1 Article I: Introduction

Sherubtse College with its mission to excel in higher learning and research is committed to

maintaining an environment that encourages learning and research to prosper. It is the

fundamental aspiration of the College to foster the intellectual, physical and psychological

wellbeing of the College community. Every member of the College community is expected to

demonstrate a high level of maturity and act in accordance with the standard norms of the

College. The College has a proper system in place to ensure that the rights of every individual

are taken care of and harmonious coexistence in the community is promoted.

The College has enumerated and set forth rules and procedures encompassing methods of

governance concerning the students conduct and discipline in compliance with the laws

prescribed by the Royal Government of Bhutan. All students shall comply with the provisions of

the stated rules or norms and procedures of the College. Failure to comply may lead to

disciplinary sanctions.

Every student has the right to all the advantages, prestige and honors accruing to a student of this

College. The student retains the rights guaranteed under the Law of the land; the right of freedom

from control by any persons except as may be in accord with published rules of the College, the

right to pursue an education and to receive a degree or certificate for the successful completion

of its requirements. However, these rights must be exercised in accordance with standard norms

of the College. When exercising their rights students must be mindful of the impact that their

actions and behaviors have on others.

The College will determine, publish and make known its rules concerning student conduct from

time to time. The College has the right to determine when its rules are violated and to determine

the appropriate course of action. The College also reserves the right to add, delete or amend rules

depending on the need of the time. By enrolling in Sherubtse, every student implicitly accepts

the responsibility to comply with the College’s authority, rules and procedures, to respect the

rights of others and to protect private and public property. This discipline policy shall cover the

things which are not covered by the ‘Student Code of Conduct and Ethics-2018’ published by

OVC, Thimphu.

6.1.1 Objectives

The College rules and disciplinary procedures (hereafter called as College Discipline Policy) are

set forth with following objectives:

1. To promote peace and harmony in the College community leading to a conducive

environment for intellectual, physical and psychological wellbeing of every individual.

2. To inform the members of their rights, roles and responsibilities so that they act in

accordance with the standard norms of the College and discourage behaviors which are

considered inappropriate.

3. To put a system in place so that members receive fair and equal treatment when dealing with

possible cases of misconduct and violation of College rules.

4. To make the members aware of possible sanctions/penalties associated with misconduct and

violation of College rules.

6.2 Article II: Jurisdiction

This policy governs student conduct which occurs on College campus or off-campus and which

adversely affects the College community, including its members and/or the pursuit of its

objectives and mission. In addition, illegal conduct off-campus may be adjudicated on campus as

a violation of the Student Code of Conduct, and foreign students may be held responsible on

campus for violations of the laws on the basis of this policy and the laws of the country where

they are visiting/ residing.

43


In determining whether or not to exercise jurisdiction over any off-campus conduct, the office of

DSA will consider the seriousness of the alleged offense, the risk of harm involved, whether the

victim(s) are members of the campus community and/or whether the off-campus conduct is part

of a series of actions that occurred both on and off College property.

6.3 Article III: Definition of Terms

6.3.1 Definition of General Terms

Following terms are defined exclusively for the purpose of this Policy.

A. The term “College” means Sherubtse College under the Royal University of Bhutan.

B. The term “Student” means an individual for whom the College maintains student records

and who is enrolled in or registered for an academic programme of the College. Student

status continues until it is terminated upon the occurrence of graduation, voluntary

withdrawal, or other withdrawal / dismissal /expulsion of the student initiated by the College.

Persons who are not officially enrolled for a particular term but who have a continuing

relationship with the College are considered "students."

C. The term "faculty member" means any person employed by the College to conduct

classroom or other curricular activities.

D. The term "College staff" includes any person employed by the College, performing assigned

administrative or professional responsibilities.

E. The term "member of the College community" includes any person who is a student,

faculty member, College staff or any other person working in the College.

F. The term “College Campus” means area, land, building and property registered under the

College’s name.

G. The term “College property” is defined as all land, buildings, facilities or other grounds or

structures, or any item in possession of or owned, used, maintained or controlled by the

College.

6.3.2 Definition of Disciplinary Offences and their grading

Any student or student organization found to have committed or to have attempted to commit the

following misconduct is subject to appropriate disciplinary action under this policy. These

definitions and their grading are in accordance with the penal code of the Kingdom of Bhutan.

6.3.2.1 Academic Dishonesty

Academic dishonesty means plagiarizing; cheating on assignments or examinations;

engaging in unauthorized collaboration on academic work; taking, acquiring, or using test

materials without faculty permission; submitting false or incomplete records of academic

achievement; acting alone or in cooperation with another to falsify records or to obtain

dishonestly grades, honors, awards, or professional endorsement; altering, forging, or

misusing a University academic record; or fabricating or falsifying data, research procedures,

or data analysis.

6.3.2.2 Disruptive Classroom behavior

Disruptive classroom conduct means engaging in behavior that substantially or repeatedly

interrupts either the instructor's ability to teach or student learning. The classroom extends to

any setting where a student is engaged in work toward academic credit or satisfaction of

program-based requirements or related activities.

6.3.2.3 Attempts to Injure or Defraud

Attempts to injure or defraud means making, forging, printing, reproducing, copying, or

altering any record, document, writing, or identification used or maintained by the

University/college when done with intention to injure, defraud, or misinform.

6.3.2.4 Possession of Stolen Property

Possession of stolen property means engaging oneself in receiving, retaining, or disposal of

the property of another person knowing that it has been stolen, or believing that it has been

44


stolen, with the intent to benefit oneself or a third person other than the owner of the property

or to impede the recovery of the property by the owner.

6.3.2.5 Defamation

Defamation means engaging oneself in behavior that intentionally causes damage to the

reputation of another person or a legal person by communicating false or distorted

information about that person’s action, motive, character or reputation. E.g.; a student

announces at a gathering that one student is a hard core criminal.

6.3.2.6 Libel

Libel means engaging oneself in defaming another person through the means of writing,

drawing, or photographing. E.g.Dorji draws the picture of Tandin running away with Pema’s

lost watch on the blackboard, intending it to be believed that Tandin stole Pema’s watch.

6.3.2.7 Prowling

Prowling means engaged in loitering at a place and in a manner not usual for a law-abiding

individual under circumstances that cause alarm for the safety of another person or property

in the vicinity.

6.3.2.8 Public Intoxication

Public Intoxication means, engaging oneself in being in a public place under the influence of

alcohol, narcotics, or a drug not administered under the medical supervision endangering

oneself, another person or a property. E.g. A group of students found drunk in a bar showing

violent behavior.

6.3.2.9 Illegal Transaction of Controlled Substances

Illegal transaction of controlled substances means engaging oneself in unlawfully importing,

exporting, selling, purchasing, hoarding and storing and transportation of psychotropic

substances or narcotic drugs. E.g. Tashi buys fifty strips of Relipen tablets, fifty strips of

Nitrosu-10 tablets and twenty bottles of Phensedyl from Jaigoan / Darranga and manages to

bring it to Thimphu / Dewathang to sell at a higher rate to the abusers.

6.3.2.10 Malicious Mischief in the use of College Facilities and Services

Malicious mischief in the use of University/college facilities and services means engaging

oneself in wrongfully using University/college properties or facilities; misusing, altering, or

damaging fire-fighting equipment, safety devices, or other emergency equipment or

interfering with the performance of those specifically designed/fixed to carry out emergency

services; or acting to obtain fraudulently-through deceit, unauthorized procedures, bad

checks, or misrepresentation-goods, quarters, services, or funds from University/College

departments or student organizations or individuals acting on their behalf.

6.3.2.11 Unauthorized Access or Trespassing

Unauthorized access or trespassing means accessing without authorization to the

University/college property, facilities, services, or information systems, or obtaining or

providing to another person the means of such unauthorized access, using or providing

without authorization keys, access cards, or access codes. E.g. A group of students enter into

the premises without permission.

6.3.2.12 Disruptive Behavior

Disruptive behavior means willfully disrupting University/college events; participating in a

campus demonstration that disrupts the normal operations of the University and infringes on

the rights of other individuals; leading or inciting others to disrupt scheduled or normal

activities of the University/college; engaging in intentional obstruction that interferes with

freedom of movement, either pedestrian or vehicular, on campus; using sound amplification

equipment on campus without authorization; or making or causing noise, regardless of the

means, that disturbs authorized University/college activities or functions.

45


6.3.2.13 Hazing

Hazing means any act taken on University/college property or in connection with any

University/college-related group or activity that endangers the mental or physical health or

safety of an individual (including, without limitation, an act intended to cause personal

degradation or humiliation), or that destroys or removes public or private property, with ill-

intention against fellow students, or disrespect for public property or under the influence of

alcohol/drugs or anger.

6.3.2.14 Rioting

Rioting means engaging in, or inciting others to engage in harmful or destructive behavior in

the context of an assembly of persons disturbing the peace on campus, in areas proximate to

campus, or in any location when the riot occurs in connection with, or in response to, a

University/college-sponsored event. Rioting includes, but is not limited to, such conduct as

using or threatening violence to others, damaging or destroying property, impeding or

impairing fire or other emergency services, or refusing the university/college rules and

regulations or direction of authorized college/university official(s).

6.3.2.15 Tampering with Computer Programme

Tampering with computer programs means, engaging oneself on altering, destroying data or

hacks in the computer system or computer program of the institute or another person or

plaints a virus in a computer without the right to do so. E.g. A student involved in hacking a

staff computer in order to get some information.

6.3.2.16 Violation of University/College Rules

Violation of University/college rules means engaging in conduct that violates

University/college, or departmental regulations that have been posted or publicized,

including provisions contained in University/college contracts with students.

6.3.2.17 Violation of national Laws

Violation of national laws means engaging in conduct that violates a National or state law,

including, but not limited to, laws governing alcoholic beverages, drugs, gambling, sex

offenses, indecent conduct, or arson.

6.3.2.18 Persistent Violations

Persistent violations mean engaging in repeated conduct or action in violation of Student

Code of Conduct and Ethics.

6.4 Article IV: Meaning of misconduct

1. Misconduct shall mean conduct on the part of the students which unreasonably:

a. Impairs the freedom or takes undue advantage of other persons in the college.

b. Disrupts the due processes of the college.

c. Causes damage to college properties.

d. Is otherwise detrimental to the proper order or good conduct of the College or is adverse

to its academic standing or reputation.

2. Without limiting the generality of above cited section, a student is guilty of misconduct if:

a. Willfully disrupts or obstructs any teaching or research activity, examination, official

meeting, ceremony or other proceeding of the College.

b. Willfully obstructs or attempts to obstruct or deter a member of the staff of the College in

the performance of that member's duties.

c. Willfully interferes with the freedom of movement within the College of any staff,

student, guest or visitor.

d. Willfully interferes with the freedom of speech within the College of any staff or student

or of any speaker with a legitimate invitation to speak.

e. Willfully, recklessly or negligently engages in conduct that results in or involves injury to

any person or loss or destruction of, damage to or interference with any premises, facility

or property.

46


f. Enters a part of the College premises to which entry is prohibited. Entry is permitted only

with authority or where the student knows, or ought reasonably to know, that entry to that

area is prohibited or is permitted only with authority, as the case may be.

g. Unlawfully assaults, or attempts to assault, a person on College premises.

h. Willfully damages or wrongfully deals with property of the College or property of a

person on College premises.

i. Cheats, acts dishonestly or unfairly or assists another person to cheat or act dishonestly or

unfairly, or attempts to do so, at or in connection with an examination, test, assignment,

dissertation, thesis or other means of academic assessment conducted by or on behalf of

the College.

j. In an attempt to gain academic credit, plagiarizes the work of another.

k. Without lawful authority, obtains access to or alters or attempts to gain access to or to

alter, a document or record kept by the College, whether kept in hard copy, electronic or

other form.

l. Knowingly makes a false representation with respect to a matter that relates to the student

as a student.

m. Without lawful authority discloses to a person information relating to the College or its

affairs which is of a confidential nature and which the student knows, or ought

reasonably to know, to be confidential.

n. Fails to comply with a reasonable direction given by a member of staff of the College

who has, prior to giving the direction, identified himself or herself to the student as a

member of staff.

o. Fails to disclose his or her name and address or to produce evidence of identity when

required to do so by a member of staff who reasonably requires the information for the

performance of their duties including: making, in the course of duty, an enquiry or

investigation to which the identity of the student is relevant or needing to know the

student's identity to report the alleged misconduct to another member of staff contravenes

or fails to comply with a provision of a Statute, Rule or Policy of the College.

p. Fails to comply with or observe a requirement, suspension or exclusion imposed on the

student under this Policy, or a penalty (other than a fine) imposed under a Statute or Rule

of the College.

6.5 Article V: College Rules

Students of the College are expected to act in accordance with the following rules. Non-

compliance to any of these rules will be subjected to disciplinary actions.

6.5.1 Drug policy

Rule: The College strictly prohibits the consumption, use, possession, sale or distribution of

drugs as well as the possession, use or sale of drug paraphernalia. The term “drug” broadly

includes, without limitations, any mind-altering substances, stimulant, intoxicant, nervous system

depressant, hallucinogen and any chemical substances when used induce an altered state.

Sanctions: Non-compliant to this rule may face severe sanctions. This may include required

completion of rehabilitation programme, suspension or termination from the College. The

penalty may also include legal charges according to the law of the land.

6.5.2 Alcohol Policy

Rule: Students are strictly prohibited to drink or sell/possess any kind of alcoholic beverage in

the College premises. The College community is designated as an Alcohol Free Zone and sale or

consumption of alcoholic beverages within a radius of 5 kilometers from the College is strictly

prohibited.

Alcohol consumption is also prohibited during functions such as, not limiting to, picnics,

gatherings and farewells.

47


Sanctions: Alcohol consumption resulting in violent behavior is a serious threat to the safety and

wellbeing of the individual and the larger community. Non-compliant to this rule may face

severe disciplinary sanctions including suspension or termination from the College.

6.5.3 Smoking and Tobacco Policy

Rule: The College campus is a Smoke Free Zone. Smoking, and the use of tobacco products

inside the College campus is strictly prohibited. Tobacco products broadly include, without

limitations, cigarette, bidi, and baba. Signs of smoke free zones are clearly displayed at all

important locations and all the members of the College community are required to comply with

it.

Sanctions: Non-compliant of this rule may face financial charges or other sanctions including

warning or suspension. The penalty may also include legal charges according to the law of the

land.

6.5.5 Dress Code

The College as an academic institution promotes our rich culture and tradition. Students should

wear formal dress (gho & kira) during all College programmes except otherwise specified to

come in informal dress. Informal dresses must be decent in nature. The College is strictly against

anyone wearing dresses which expose their inner wears and body parts supposed to be hidden

under normal circumstances. Not adhering to this rule is considered violation of College rule and

liable for disciplinary sanctions.

6.5.6 Tattooing and body piercing

The College is against tattooing and body piercing. Wearing of earrings by the boys is strictly

prohibited. Any such act is considered as noncompliance and liable for disciplinary sanctions.

6.5.7 Hair style and hair coloring

All students should maintain neat, clean and tidy hairstyles. The boys should maintain short and

decent hairstyles. Extreme hairstyles and dyeing with non-natural colours are not permitted. Not

adhering to this rule is considered violation of College rule and liable for disciplinary sanctions.

6.5.8 Timing and Punctuality

Rule: Students are required to be punctual for all College functions unless otherwise specified.

The classes start at 8:30 am. Students must strictly observe silence hours from 8:30pm - 6:00am

and must be present in their room by 8:30pm except when and if students are participating and

watching any activities on campus (Cultural shows, movie shows, academic activities etc.) - then

the time to report to the respective residences is within half an hour after the end of the functions.

Student movement is restricted after 8:30pm. Those working late in the library/laboratory

should inform the SSO. Individuals should ensure that they sign in the register maintained in the

Library and in the Laboratories.

Sanctions: Non-compliant of this rule is subjected for disciplinary sanctions like, but not limited

to, fines, warning and suspension.

6.5.9 Automobiles

Rule: For the larger interest, students are not allowed to bring or drive their private automobiles

of any type unless it has benefit to the larger College community in which case approval should

be obtained from the DSA’s office. Day - scholars may be allowed with proper documents upon

approval from the College.

Sanctions: Students bringing or driving their private automobiles without proper approval are

considered in violation and liable for disciplinary sanctions.

6.5.10 Pregnancy Policy

It is assumed that the College students are matured to make proper plans in life. No special

consideration will be given to the pregnant student. She is treated as per the attendance policy

48


and progression rules of the College. However, pregnant student(s) will be required to take

maternity leave for one year as required by the law of the land. But no extension of registration

period will be given as mentioned in the Wheel of Academic Law.

6.5.11 Apprehension by Police

Any student on the ground of suspension apprehended by the police shall be subjected to the

College Discipline Committee (CDC) process upon being cautioned by police. CDC has the

right to investigate further and impose sanctions for breach of College rules and regulations.

If a student is forwarded to the court of law by the police as per the legal provisions of the land

for any crimes and if he/she is convicted and proven guilty, he/she shall not be reinstated as a

student of the College. If he/she is not proven guilty, he/she shall be reinstated. However, CDC

will investigate further for breach of College rules and regulations and impose appropriate

sanctions.

6.5.12 Other Policies

For other policies like academic, attendance, hostels, ICT, library, games code of conduct and

student mess please refer to separate sections in this hand-book.

6.6 Article VI: Disciplinary Sanctions

Imposition of sanctions mentioned under the “Definition of Sanctions” shall be guided by the

nature and degree of offence. However, the CDC shall ensure fairness on the imposition of

sanctions to all similar cases irrespective of ethnic group, religion, gender and social status.

The following sanctions may be imposed upon students or student organizations found to have

violated the College Rules & Regulations.

6.6.1 Warning

A warning means the issuance of verbal or written warning or reprimand to the offender.

6.6.2 Probation

Probation means special status with conditions imposed for a defined period of time and includes

the probability of more severe disciplinary sanctions if the student is found to violate any

institutional regulation during the probationary period.

6.6.3 Required Compliance

Required compliance means satisfying University/College requirements, work assignments,

community service, or other discretionary assignments.

6.6.4 Confiscation

Confiscation means confiscation of goods used or possessed in violation of University/college

regulations or confiscation of falsified identification or identification wrongly used.

6.6.5 Restitution

Restitution means making compensation for loss, injury, or damage of University/college

property.

6.6.6 Restriction of Privileges

Restriction of privileges means the denial or restriction of specified privileges, including, but not

limited to, denying access to an official transcript for a defined period of time.

6.6.7 College Housing Suspension

College housing suspension means separation of the student from College Housing/Residence

for a defined period of time on disciplinary ground.

6.6.8 College Housing Expulsion

College housing expulsion means permanent separation of the student from College housing.

49


6.6.9 Withholding of Stipend

Withholding of stipend means not paying monthly stipend or collecting an equivalent amount to

be used for greater purpose.

6.6.10 Confession

Confession means making the guilty confess and commit in front of large gatherings like

morning assembly to not engage in acts of violation in future.

6.6.11 Suspension

Suspension means separation of the student from the College for a defined period of time, after

which the student is eligible to return to the College. Suspension may include conditions for

readmission.

6.6.12 Interim Suspension

The College may impose an immediate suspension on a student or student organization pending

a hearing before the CDC:

i. to ensure the safety and well-being of the University/college community or to

preserve/protect University/college property,

ii. to ensure the student's own physical or emotional safety and well-being, or

iii. if the student or student organization poses an ongoing threat of disrupting or interfering

with the operations of the University/college.

During the interim suspension, the student or student organization may be denied access to all

University/college activities or privileges for which the student or student organization might

otherwise be eligible, including access to University/college housing or property.

6.6.13 Withholding of Diploma or Degree

Withholding of diploma or degree means the withholding of diploma or degree otherwise earned

for a defined period of time or until the completion of assigned sanctions.

6.6.14 Revocation of Admission or Degree

Revocation of admission or degree means rescinding a student's admission to the College or

revoking a degree already awarded by the University/college.

6.6.15 Expulsion/Termination

Expulsion means the permanent separation of the student from the University/college.

6.6.16 Enhanced Punishment

A student who is found guilty of same or similar offences repeatedly, shall be liable to enhanced

punishment:

1. Warning shall be enhanced to suspension

2. Suspension shall be enhanced to expulsion

50


CHAPTER 7

CODE OF PRACTISE FOR LEARNING AND TEACHING

7.1 Introduction

Teaching and learning activities in all Colleges and Institutes of the University shall be governed

by the codes of practice for students and staff set out below. The statement of the responsibilities

at all levels of the university is to provide guidance on student and staff behavior and rights in

teaching and learning activities and to show how the responsibilities at different levels

complement each other. The responsibilities of students, and the responsibilities of staff at

different levels, are regarded as reciprocal, so the responsibilities of one group imply the rights

of the other.

7.2 Responsibilities of Students

Students of the University/College have the following responsibilities to:

1. apply themselves to their studies to the best of their abilities;

2. become familiar with the rules and regulations governing the award in which they are

enrolled, and to ensure that the modules selected meet the degree requirements;

3. be aware of the policies and practices and expectations of the University set out in the RUB

Wheel of Academic Law and of any College/Institute and department in which they are

enrolled and which are contained in the programme handbook, module materials and

information made available to them;

4. be aware of, and act according to, the rules and regulations concerning the use of

College/Institute computing, library and other facilities, and so to respect the rights of other

learners;

5. meet deadlines for module work to be submitted;

6. take the initiative and consult appropriately when problems arise in any module;

7. submit original work for assessment without plagiarizing or cheating;

8. attend all organized teaching/learning activities, including professional placements, for each

module in which they are enrolled (on-campus students) and, for off-campus students, to

consider thoroughly all programme materials and participate in all prescribed residential

schools;

9. accept joint responsibility for their own learning along with the teaching staff;

10. provide feedback to staff about (a) teaching and learning practices and (b) the quality of

modules as well as to contribute to the development of university programmes and policies as

appropriate;

11. be aware of the University’s commitment to equal opportunity and to demonstrate tolerance

and respect for all members of the university community including respect of the right of

staff members to express views and opinions; and

12. respect the working environment of others in all areas of the University.

Note: Infringement of responsibilities 4 and 7 may lead to disciplinary action.

7.3 Responsibilities of the staffs

Staff of the University has the following responsibilities to:

1. ensure the publication and distribution to students of clear, accurate and timely information

concerning relevant regulations, policies, procedures and expectations of modules, and on

other matters affecting students’ studies;

2. develop students’ knowledge, understandings, skills and attitudes as defined in the objectives

of the University, programmes and modules, by providing them with teaching programmes

course materials, activities and tasks appropriate to the development of these attributes;

3. provide students with opportunities to be involved in the structuring of their own learning

experiences, and encourage them to take joint responsibility for their own learning;

4. take into account the prior knowledge, abilities and backgrounds of students in planning

teaching activities;

5. assist students to learn from assessment tasks by providing them with timely and constructive

feedback especially during the work of the module;

51


6. attend all classes as timetabled and where this is not possible to ensure that a colleague,

competent in that area, will act as a substitute teacher;

7. be available to discuss learning, including assessment tasks, with students or to arrange for a

fully briefed delegate to be available for that purpose or academically engage the students or

make alternative appropriate arrangements in consultation with the DAA and HOD.

8. encourage and enable students to evaluate their own and each other’s work critically;

9. make time available for giving advice to and for supervising individual students;

10. strive for excellence in their teaching, and to seek and pay attention to feedback from

students about the effectiveness and appropriateness of their teaching and of the quality of

the modules in which they teach;

11. ensure that all students, regardless of their background or characteristics, have an equal

opportunity to learn and to demonstrate that learning;

12. respect students’ right to express views and opinions;

13. demonstrate concern for the welfare and progress of individual students;

14. when they are engaged in assessing or supervising the work of students with whom they have

a relationship, they will ensure that they do not give undue advantage.

Note: Infringement of responsibilities 6, 11 and 14 are considered serious and may lead to

disciplinary action.

7.4 Responsibilities of Department

These responsibilities are exercised through the HoD and or PL. They may be delegated to a

module coordinator or be exercised through the Department or programme committee. Such

delegations should be clearly defined.

The Department has the responsibility to:

1. Encourage staff to participate in professional development in teaching and learning

(including those that relate to teaching cross culturally and acquiring skills in non-

discriminatory teaching practice) organized by the Department, and CULT;

2. Ensure workload amongst staff under the Department are equitable where that workload

consists of teaching, research and service;

3. Encourage academic staff to spend at least 20% of their time on research;

4. Provide, during the first week of the commencement of a module, accurate, written

information concerning the objectives of each module, attendance and assessment tasks,

the methods of assessment to be used, and the weighting of that assessment;

5. Ensure that all classes as timetabled have staff present for teaching and learning to take

place;

6. Provide access for students, by appointment, to academic staff outside timetabled class

time;

7. Ensure that contemporary information, properly referenced, informs student learning;

8. Encourage academics to include information from research within the Department;

9. Ensure that modules use relevant teaching and learning strategies, including, where

appropriate, student-centered approaches and learning technology tools;

10. Return assessed written work (excluding examination scripts) with constructive

comments provided in a timely manner;

11. Ensure that all assessment is appropriately related to the learning outcomes of the

module;

12. Make special arrangements where performance is adversely affected by documented

illness, disability or other serious cause; and

13. Follow up on anonymous student evaluations of teaching and module evaluations with

the lecturing staff concerned.

52


7.5 Responsibilities of College

College has the responsibility to:

1. Ensure that applicants for admission to candidature are properly qualified with respect to the

minimum requirements for entry to the programme concerned and with respect to the

particular programme of study proposed;

2. Ensure the appropriate timing of compulsory modules and the availability of sufficient

optional modules so that a student passing all modules at the first attempt may complete the

programme of study within the specified minimum time;

3. Provide the framework for module, programme and curriculum development through

conducting regular evaluation processes, including anonymous student evaluations of

academics’ teaching and of modules;

4. Ensure that workloads across Schools are equitable;

5. Provide the resource framework for optimal learning conditions across the College/Institute

including adequate library facilities;

6. Encourage all staff members to value the work of general staff as essential to the work of the

University;

7. Adhere to the procedures laid down by the Academic Board for developing new

programmes, reviewing or making major changes to existing programs.

8. Subsequent upon University’s approval, encourage consultancy services in the colleges and;

9. To create a safe and healthy environment for all stakeholders of the college.

7.6 Responsibility of the University

The University has the responsibilities to:

1. To circulate, develop and review any appropriate University policies in respect of teaching,

learning and assessment;

2. Abide by the University’s policies on occupational health and safety so that students study

and lecturers work in a safe and healthy environment;

3. Ensure that resource provision across Colleges/Institutes is equitable and open according to

the principles established;

4. Ensure that adequate development opportunities in teaching, learning and assessment

practices are available to lecturers through the Centre for University Teaching and Learning,

and/or through programmes developed by Schools and Colleges/Institutes;

5. Ensure that clear policies exist with respect to the intellectual property rights of students and

that students are aware of those rights;

6. Ensure that all students are free in all matters relevant to enrolment, assessment and

membership of the University community from discrimination or harassment on the basis of

race, gender, age, political or sexual preference, marital status, religion, disability or personal

beliefs;

7. Uphold the RUB Code of Teaching and Learning; and

8. Ensure a quality learning environment, including appropriate and properly maintained

facilities.

53


CHAPTER 8

POLICY ON FACULTY/STAFF-STUDENT RELATIONSHIPS

8.1 Policy Statement

Interactions between the faculty & student or staff & students at the College are guided by

mutual trust, confidence and professional ethics.

When individuals involved in a consensual romantic or sexual relationship are in positions of

unequal power at the College, there is the potential for a conflict of interest, favoritism, and

exploitation. In order to protect the integrity of the College’s academic and work environment,

this policy outlines zero tolerance on consensual romantic or sexual relationships between

faculty and students or staff and students at Sherubtse College.

8.2 Reason for Policy/Purpose

The purpose of the Policy on Consensual Romantic or Sexual Relationships between Faculty &

Student or Staff & Student is to ensure that Sherubtse’s academic and work environment remains

free from real or apparent conflicts of interest when individuals in positions of unequal power at

the College are involved in consensual romantic or sexual relationships.

8.3 Definition

For the purpose of this policy, consensual romantic or sexual relationships means relationships

of a romantic, dating, and/or sexual nature entered into with consent of both parties.

For the purpose of this policy, supervisory or evaluative authority is the power to control or

influence another person’s employment, academic advancement, or extracurricular participation,

including but not limited to, hiring, work conditions, compensation, promotion, discipline,

admission, grades, assignments, supervision of dissertations, recommendations, financial

support, or participation in extracurricular programs.

Faculty, for purposes of this policy only, consists of all full or part-time faculties who teach,

coach, evaluate or guide research for students.

Students are all full or part-time students.

8.4 Procedures

Consensual romantic or sexual relationships between faculty and students or staff and students,

even in the absence of any supervisory or evaluative authority, may lead to unanticipated

conflicts of interest since a faculty or staff’s influence and power may extend beyond the

classroom, department, or team. There is always the possibility that the faculty member or staff

may unexpectedly be placed in a position of power over the student. Due to the institutional

power differential in faculty-student and staff-student relationships, there is the inherent risk of

coercion and the perception by others of exploitation.

To protect the integrity of the College’s academic and work environment, no faculty

member or academic support staff member shall enter into a romantic, dating, or sexual

relationship with a student, regardless of whether there is a supervisory or evaluative

relationship between them.

The fact that a relationship was initially consensual does not insulate the person with greater

power from a claim of sexual harassment. Further, a party’s professional or academic reputation

may suffer due to perceptions of favoritism or exploitation. Moreover, such relationships may

lead to restricted opportunities, or a perception thereof, for others in the work or academic

environment.

54


8.5 Noncompliance with Policy and it’s consequences

If any faculty, staff, or student of Sherubtse violates the terms of this Policy, disciplinary action

will be taken in accordance with relevant disciplinary procedures contained in the relevant

handbooks or HRRR 2017, policies, procedures, practices, or contracts. Violations of this policy

will result in disciplinary actions, which can include, but are not limited to, written warnings,

loss of privileges, mandatory training or counseling, probation, suspension, demotion, exclusion,

expulsion, and termination of employment, including revocation of tenure. Severe cases will be

forwarded to relevant agencies for investigation.

55


CHAPTER 9

CAMPUS DIRECTORY

9.1 College Key Management Team

Mr. Tshering Wangdi

President Office No. 04-535100/ 17122130

Mobile No. 17645174

Fax No. 04-535129

Email Id: [email protected]

Dr. Tenzin Wangchuk

Dean, Academic Affairs Office No. 17122132

Mobile No. 17643449

Fax No. 04-535129


Dr. Yezer

Dean, Student Affairs Office No.17122131

Mobile No. 17665572

Fax No. 04-535129

Email Id. [email protected]

Mr. Dendup Tshering

Dean, Research and Industrial Linkages Office No. 17122134

Mobile No.17277995

Fax No. 04-535129


Asst. Prof. R.Balamurugan

Deputy Dean, Academic Affairs Mobile No. 17848293

Fax No. 04-535129


9.2 Key Staff Members

Sl.

No. Name Position

Office

Number

Contact

Number

1. Mr. Yeshey Penjor Adm/HRO 04-535128 17505020

2. Mr. Ugyen Dorji Finance Officer 04-535208 17271101

3. Mr. Sonam Sr. Accountant 04-535208 17616174

4. Mr. Rinzin Phuntsho Head of IT Services 17727931

5. Mr. Lingchen Head of Librarian 17674252

6. Ms. Dechen Tshomo Accountant Assistant 04-535208 17706180

7. Mr. Paulraj Examination Convener 04-535341 17685042

8. Ms. Sonam Choden Exam Cell/ Registry Cell 04-535341 17288455

9. Mr. D.B Ghallay Estate Manager 17647434

10. Mr. Nidup Dorji

Store and Maintenance

Head

17684797/17

150931

11. Mr. Tshering Nidup Mess In-charge 17645313

12. Mr. Ugyen Wangchuk, Emergency driver 17693538






56


Mr. Ugyen Wangdi, 17247126

Mr. Dawa Norbu, 77661476

Mr. Pema Lethro and 17430742

Mr. Kinley Wangchuk 17635223

13. Mr. Sangay Electrician 17349330

14. Mr. Tshering Dorji Electrician 17887267

15. Mr. Asar Plumber 17708374

16. Mr. Dupthob Security Guard 17695591

17. Mr. Nidup Security Guard 17482428

18. Mr. Karma Loday Security Guard 71697044

19. Mr. Cheki Dorji Security Guard 17349115

9.3 Head of Department (HoD)

Sl.

No. Name

Name of

Departme

nt

Email Id. Office

Number

Contact

Number

1. Mr. Karma

Wangchuk

Head,

Department

of Life

Sciences

[email protected]

u.bt

1712213

5

1753355

6

2. Dr. Jas Raj Subba

Head,

Department

of Physical

Sciences

[email protected]

1712213

6

1772241

1

3. Mr. Pema

Tshering

Head,

Department

of

Mathemati

cs and

Computer

Science

[email protected]

1712213

7 1784829

3

4. Mr. Tashi

Jamtsho

Head,

Department

of Social

Sciences

[email protected]

u.bt

1712213

8 1750796

0

5. Mr. Paljor Galay

Head,

Department

of Arts and

Humanities

[email protected] 1712213

9 1790414

1

9.4 Programme Leaders (PL)

Sl.

No

.

Name Programme Email Address Contact

Number

1. Mr. Tshering Penjor Dzongkha

and English


3

2. Mrs. Rinchen Dorji English and

Media


9

3. Mr. Karma Yangzom Environment

al Science


9

4. Mr.Tshewang Dendup Maths and

Chemistry

[email protected]

u.bt

1785905

3









57


5. Mr. Karma Dorji Computer

Science


3

6. Mr. Tashi Chophel Political

Science and

Sociology


4

7. Mr. Lobzang Dorji History and

Dzongkha


0

8. Mrs. Anju Chettri Dzongkha

and Media

Studies


4

9. Mr. Yeshi Wangmo Population

and

Development

Studies

[email protected]

.bt

1768098

0

10. Mr. Sonam Chophel Geography [email protected].

bt

1782592

4

11. Ms. Tshering Nidup Life Science [email protected]

t

1788732

9

12. Mr. Pema Wangdi Mathematics

and Physics


0

13. Mr. Vijay K. C Physics and

Chemistry


6

14. Mr. Ugyen Lhendup Economics [email protected] 1764530

4

9.5 Staff Moderators of Clubs and Units

Sl.

No

.

Name Club/Unit Contact No.

1. Mr. Pema Lhendrup SSU 17721440

2. Mr. Ram Chandra Bajgai Singye Karm 17562682

3. Dr. Yezer FINA 17665572

5. Mrs. Sangay Lhamo and

Miss. Tshewang Zangmo

Disaster Management Unit (SDMU) 17885124/

17724611

6. Mr. Tashi Dorji GYG + BYF 17363034

7. Mr. Bhimal Kumar Chettri Health Club and Sherubtse Organic Farming

Society

17624985

8. Mrs. Jigme Tshewang Sherubtse Media Society (SMS) 17336792

9. Mr. Tshering Sherubtse Rover Scout 17647449

10. Mr. Tashi Chophel Tarayana Club and Democracy Club 17949994

11. Mr. Kelzang Namgay Cultural Club 17117730

12. Mr. Yonten Chophel Games and Sports 17664672

13. Mr. Tashi Jamtsho Sherubtse Students Activities Audit

Committee

17856433

14. Mr. Tshering Thinley Student Welfare Scheme (SWS) 17117360

15. Mr. Y-VIA

16. Miss .Tshewang Zangmo

and

Mr. Ngawang Penjor

Y-PEER 17724611/

17672880

17. Mr. Lobzang Dorji Sherubtse UN Club 77326142

18. Mr. Dorji Phuntsho Sherubtse GNH Club 17413776

58


9.6 Student Service Officer

Sl.

No. Name Hostel

Email Id. Contact No.

1. Mrs.Tashi

Yangzom

Gakiling,

Tshogyeling,

Pemaling and

Dekiling

[email protected]

17656244

2. Mr. Ngawang

Penjor

DH-VII, DH-

VIII and

Yontenling,

DH-VI

[email protected].

bt

17672880

3. Mr. Sonam Tenzin Mingjurling,

Thubtenling

and

Rabtenling

[email protected]

17685103

4. Mrs. Sangay

Lhamo

DH-III, DH-

IV DH V,&

MPH

[email protected]

17885124

5.

Mrs. Tshewang

Zangmo

Norbuling,

Gatsheling

and

Yeatsholing

[email protected]

u.bt

17724611

6. Mr. Yonten

Chophel

DH-I and

DH – II

[email protected]

t

17664672

9.7 Resident Leaders (July 2020– June 2021)

Sl. No Hostel Resident Leader Programme Contact No.

1 DH- I Sonam Tshering BSc in Mathematics 17502640

2 Sonam Younten BSc in Life Science 17278308

3 DH-II Sangay Pelbar BSc in Physics 17502530

4 Sonam Tobgay BSc in Chemistry 77489745

5 DH-III Sonam Choki BA in History & Dzongkha. 17893699

6 Yonten Zangmo BSc in Computer Science 77353056

7 Tashi Lham BSc in Environmental Science 77407512

9 DH-IV Daya Sinchuri BSc in Life Science 77735015

10 Dechen Choden BSc in Life Science 16920140

11 DH-V Pema Deki BSc in Life Science 17993041

12 Tashi Lhamo BSc in Environmental Science 17987374

13 DH-VI Sonam Penden BA in History & Dzongkha 17448759

14 Sangay Phuntsho

Waiba

BA in Economics & Geography 17478607

15 DH-VII Cheten Tshering BSc in Environmental Science 17597120










59


16 Ysehi Jamtsho BA in Political Science &

Sociology

77472043

17 DH-VIII Tshewang Dorji BA in Political Science &

Sociology

17690389

18 Dorji BA in History & Dzongkha 77333586

19 Thubtenling Pema Samten BA in Economics & Geography 17646873

20 Pema Yeozer BA in History & Dzongkha 17255296

21 Minjurling Tshering Nima BSc in Environmental Science 17690110

22 Karma Jigme BA in Economics & Geography 17288423

23 Rabtenling Kinley Rabgay BA in Economics & Geography 17393710

24 Nidup Dorji BA in History & Dzongkha 17989449

25 Yontenling

Dorji BA in History & Dzongkha 77333586

26 Tshering Wangdi BA in Dzongkha & English 77451560

27 Tshogayling Dechen Selden BA in Dzongkha & English 17994041

28 Sonam Deki BA in Economics & Geography 17662713

29 Dekiling Kinley Cheki BA in Political Science &

Sociology

77451638

30 Ugyen Lhamo BA in Dzongkha & Media Studies 17940328

31 Gakiling Tshering Yangdon

Sherpa

BA in Economics & Geography 17501743

32 Sonam Wangmo BA in History & Dzongkha 17367166

33 Pemaling Ngawang Chuki BA in Population & Development

Studies

17427214

34 Shacha Wangmo BSc in Environmental Science 17444158

35 MPH Kinley Om BA in Dzongkha & English 17272007

36 Sangay Zangmo BSc in Life Science 17579421

37 Norbuling Sonam Pelden BA in History & Dzongkha 17716508

38 Pema Yangzom BA in Economics & Geography 17431424

39 Gatsheling Ugyen Lhaden BA in Economics & Geography 17914828

40 Thuji Zam BA in Economics & Geography 77817737

41 Yeatsholing Tshering Choden BA in English & Media Studies 17402446

42 Pema Yangzom BA in Population & Development

Studies

17568489

60


Annexure A: Student Code of Conduct and Ethics-2018

Student Code of Conduct and Ethics

26 July 2018

61


Preamble

The Royal University of Bhutan aspires to provide a conducive learning environment. This

holistic atmosphere is ensured through a vibrant campus life.

The Student Code of Conduct and Ethics is established to protect students’ right and to

familiarize them with their responsibilities. In line with this, it attempts to align the university

Regulations with national laws and acts and commonly accepted community moral standards. It

shall also help students to successfully transit to University life and engage them to have an

enriched educational experience as well as facilitate them to realize their privileges, rights,

responsibilities and duty.

It is anticipated that this document will provide a guide to university officials in making free

and fair decisions.

62


Chapter 1

Preliminary

1) Title This document shall be known as Student Code of Conduct and Ethics of the Royal University of

Bhutan.

2) Scope The Student Code of Conduct and Ethics shall cover all students of the Royal University of

Bhutan.

3) Interpretation The final authority for interpretation shall be the Office of the Vice Chancellor.

4) Purpose The purpose of Student Code of Conduct and Ethics is to protect the rights of students and

enable them to discharge their responsibilities and duties. It shall ensure that all-round student

development is emphasized, national and community interests are met, and that students receive

uniform or fair treatment, while harmonious living is promoted.

5) Effective Date The Student Code of Conduct and Ethics shall come into force with effect from the date

announced through an Office Order.

6) Amendment No part of this document shall be amended, other than by the University Council.

Chapter 2

Rights and Responsibilities of Students

7) Rights A student shall:

a) Have rights as enshrined in the Constitution of the Kingdom of Bhutan;

b) Equal opportunity to participate in all activities of the University; and

c) The students shall have access to services like counseling, personality

development, values classes offered by the College.

8) Responsibilities The students have the responsibility to:

a) Be acquainted and comply with National Laws, Acts and Regulations;

b) Conduct oneself according to the Rules and Regulations of the University and Colleges;

c) Follow the tenets of common decency and acceptable behavior consonant with the

aspiration of the University;

d) Respect the rights and properties of others;

e) Take full charge of their studies; and

f) Attend all programmes, functions and activities required of them by the respective

Colleges.

63


Chapter 3

College Disciplinary Committee

9) Composition of College Disciplinary Committee a) There shall be a College Disciplinary Committee to look into disciplinary issues of

students. The following individuals shall constitute the College Disciplinary Committee:

i. President - Chair

ii. Dean of Academic Affairs - Member

iii. Dean of Research and Industrial Linkages - Member

iv. Resident Co-coordinators - Members

v. Head of Student representatives - Members

vi. Student Councilor of the concerned hostel - Member

vii. Dean of Student Affairs - Member Secretary

b) All members shall declare their Conflict of Interest as per Annexure A.

10) Powers and functions of College Disciplinary Committee (CDC) The College Disciplinary Committee shall have the discretionary power to refer the student for

corrective measures or impose appropriate sanctions depending on the facts and circumstances of

each incident and the nature and gravity of the incident.

1) If there is any violation of national laws, the committee shall refer the matter to concerned

law enforcement agencies.

2) In case of expulsion a copy of the order shall be sent to the Office of the Registrar as well as

to the RUB Colleges.

3) Parents shall be informed of any action taken against the defaulters.

4) The decision of the committee shall be final and binding in all cases.

5) The CDC shall have the power to withhold the awards or academic transcript of the student

for a defined period of time until the completion of assigned sanctions.

Chapter 4

Process for lodging Complaints

11) Processes for lodging complaints. Complaints or Allegations arising out of students shall be submitted in writing, including

evidences, if any, to the concerned Resident Coordinator, and complaints or allegation arising

out of staff and outsiders shall be submitted in writing to the Dean of Students Affairs (DSA).

a) Resident Coordinator shall submit cases which could not be resolved at his/her level

to the DSA;

b) DSA shall submit the cases which could not be resolved at his/her level to the College

Disciplinary Committee (CDC);

c) CDC shall convene meeting within 10 days of receipt of the complaints. Both the

parties shall attend the hearing process of CDC meeting;

d) The outcome of the meeting shall be communicated in writing by CDC Chair to the

parties;

e) A copy of the decision shall be formally communicated both in writing as well as

over the phone to the parents concerned;

f) A copy shall also be kept in student’s personal file for record;

g) The students shall be handed over to the parents/guardian, in case of

suspension/expulsion; and

h) Members shall declare their conflict of interest before deciding any cases as per

annexure A.

64


Chapter 5

Offences and Sanctions

12) Academic Dishonesty Academic dishonesty shall be interpreted as per the provisions of the Wheel of Academic Law.

13) Sanction The offence of academic dishonesty shall be dealt as per the Wheel of Academic Law.

14) Falsification A student shall be guilty of the offence of falsification if he/she willfully provides University

offices or officials with false, misleading, or incomplete information.

15) Sanction The offence of falsification shall be dealt as follows:

a) issue warning letter and community services, or

b) Suspension from the College for a year, or

c) Expulsion from the college.

16) Refusal to Identify and Comply A student shall be guilty of the offence of refusal to identify and comply if he/she willfully

refuses to or falsely identifies one's self or willfully failing to comply with a proper order or

summons by an authorized University official(s).

17) Sanction The offence of refusal to identify and comply shall be dealt as follows:

a) issue warning letter, or

b) community services, or

c) Suspension from the College for a year.

18) Threatening, Harassing, or Assaultive Conduct A student shall be guilty of the offence of threatening, harassing, or assaultive conduct if he/she

engages in conduct that endangers or threatens to endanger the health, safety, or welfare of

another person.

19) Sanction The offence of threatening, harassing or assaultive conduct shall be dealt as follows:

a) Issue warning letter and community services, or

b) Suspension from the college for a year, or

c) The student shall be handed over to the concerned law enforcement agency, and

expulsion from the college.

20) Disorderly Conduct A student shall be guilty of the offence of a disorderly conduct if he/she engages in a conduct

that incites or threatens to disrupt the normal operations of the University and infringes on the

rights of other individuals.

21) Sanction The offence of disorderly conduct shall be dealt as follows:

a) Issue warning letter, or

b) Community Services, or

c) Suspension from the college for a year, or

d) The student shall be handed over to the concerned law enforcement agency and

expulsion from the College.

65


22) Unauthorized Possession or Use of Weapons A student shall be guilty of the offence of unauthorized possession or use of weapons if he/she

possesses or uses weapons or articles or substances usable as weapons, including, but not limited

to, firearms, incendiary devices, explosives, and dangerous biological or chemical agents.

23) Sanction The offence of unauthorized possession or use of weapons shall be dealt as follows:


b) Suspension from the college for a year and confiscation of the weapon(s), or

c) The student shall be handed over to concerned law enforcement agency and expulsion

from the college.

24) Unauthorized Possession or Use of Drugs A student shall be guilty of the offence of unauthorized possession or use of drugs if he/she

possesses or uses drugs illegally.

25) Sanction The offence of unauthorized possession or use of drugs shall be dealt as follows:

a) If the student is tested positive for abusing drugs but not found in possession of drugs,

he/she shall be suspended for a year, or

b) If the student is found in possession of drugs, tested positive or negative shall be handed

over to the concerned law enforcement agency along with the confiscated drugs, and

expulsion from the college.

26) Consumption of Alcohol A student shall be guilty of the offence of consumption of alcohol if he/she consumes alcohol or

any intoxicating beverages.

27) Sanction The offence of consumption of alcohol shall be dealt as follows:


b) Issue last warning letter and community services and keep the student under probation for

three months, or

c) Suspension from the College for a year and upon return to college a student must produce

a medical fitness certificate, or

d) Expulsion from the college

28) Unauthorized Use of University Facilities and Services A student shall be guilty of the offence of unauthorized use of University facilities and services if

he/she wrongfully uses University properties or facilities without prior approval.

29) Sanction The offence of unauthorized use and access of University facilities and services shall be dealt as

follows:

a) Verbal warning, or

b) Issue warning letter and community services, or

c) Suspension from the college for a year

30) Theft and Vandalism A student shall be guilty of the offence of theft and vandalism if he/she engages in unauthorized

possession of public or private properties, embezzlement, damage to properties or facilities and

wrongful sale or gift of that property.

31) Sanction The offence of theft and vandalism shall be dealt as follows:

66


a) Issue warning letter, restitution of the property and community services, or

b) Restitute the property and suspension from the college for a year, or

c) The student shall be handed over to the law enforcement agency, and expulsion from the

College.

32) Unauthorized Access A student shall be guilty of the offence of unauthorized access if he/she accesses the University

property, facilities, services, or information systems without authorization or obtaining or

providing to another person the means of such unauthorized access, including, but not limited to,

using or providing without authorization keys, access cards, or access codes.

33) Sanction The offence of unauthorized access shall be dealt as follows:

a) Verbal warning, or

b) Issue warning letter and community services, or

c) Suspension from the college for a year.

34) Rioting A student shall be guilty of the offence of rioting if four or more persons in a course of

disorderly and violent conduct or demonstration creates a grave risk to disturbing the peace on

campus, in areas proximate to campus, or causes damages to public or private properties.

35) Sanction The student who commits the offence of rioting shall be handed over to the law enforcement

agency and expulsion from the college.

36) Ragging/Bullying A student shall be guilty of the offence of ragging if he/she engages in any disorderly conduct,

whether by verbal or written, or by an act which has the effect of teasing, treating or being rude

to any individual; indulging in rowdy or undisciplined activities which cause or are likely to

cause annoyance, hardship or psychological harm; to raise fear or apprehension thereof in any

student and which has the effect of causing shame or embarrassment that adversely affects the

psyche of the other student.

37) Sanction The offence of the ragging shall be dealt as follows:


b) Suspension from the College for a year, or

c) Expulsion from the College.

38) Sexual Misconduct A student shall be guilty of the offence of sexual misconduct if he/she makes any unwelcome

physical, verbal or non-verbal abuse of sexual nature.

39) Sanction The offence of the sexual misconduct shall be dealt as follows:


b) Suspension from the college for a year, or

c) The student shall be handed over to the concerned law enforcement agency and expulsion

from the College.

40) Unauthorized Association A student shall be guilty of the offence of unauthorized association if he/she engages in the

formation of group(s) with ulterior motives that would create disharmony in the community.

67


41) Sanction The offence of the unauthorized association shall be dealt as follows:

a) Suspension from the college for a year, or

b) The student shall be handed over to the law enforcement agency and expulsion

from the college.

c)

Chapter 6

Definition

1) Warning A warning means the issuance of verbal or written notice to the offender.

2) Probation Probation means special status with conditions imposed for a defined period of time.

3) Confiscation Confiscation means seizure of goods used or possessed in violation of University regulations.

4) Restitution Restitution means making compensation for loss or damage to University property.

5) Suspension Suspension means separation of the student from the University for a defined period of time,

after which the student is eligible to return to the College. Suspension may include conditions

for readmission.

6) Expulsion Expulsion means the permanent separation of the student from the University.

7) Withholding of Awards Withholding of awards means the withholding of certificate or academic transcript for a defined

period of time or until the completion of assigned sanctions.

68


Annexure A

ROYAL UNIVERSITY OF BHUTAN

DECLARATION OF CONFLICT OF INTEREST

Name: _______________________________________

Position Title:_________________________________

Official Address:_____________________________

Declaration:

I hereby declare that (please tick the relevant one):

I DO NOT have any familial relationship in participating as a member for the

……………………………………………………..

I DO HAVE familial relationship in participating as a member for the

…………………………………………………………………….

His/her details are:

Name:……………………………………………………..

CID No:……………………………………………………

Relationship to you:…………………………………..

Signature:…………………………………… Date:……………………………….

Sherubtse College Royal University of Bhutan Student ...

Documents

Transcript of Sherubtse College Royal University of Bhutan Student ...