public notice casa grande city council meets monday, march ...

PUBLIC NOTICECASA GRANDE CITY COUNCIL

MEETSMONDAY, MARCH 16, 2020- 7:00 PM

COUNCIL CHAMBERS – 510 E. FLORENCE BOULEVARD

A. Call to Order MayorMcFarland

Invocation

Pledge of Allegiance

B. Roll Call MayorMcFarland

C. Minutes:

C.1 City Council Regular Minutes - March 2, 2020 City Clerk

C.2 Arts and Humanities Commission Minutes -February 4, 2020 City Clerk

C.3 Parks and Recreation Advisory Board Minutes - February 6, 2020 City Clerk

C.4 Airport Advisory Board Minutes - January 28, 2020 City Clerk

C.5 Casa Grande Fire Personnel Retirement Board Minutes - February 6,2020

City Clerk

D. Claims

D.1 Claims - February 26 - March 10, 2020 FinanceDirector

E. Meeting Agenda Approval MayorMcFarland

F. Special Presentations

1. Swear in Police Recruits

G. Consent AgendaAll items listed with an asterisk (*) are considered routine matters andwill be enacted by one motion and one roll call vote of the Council.There will be no separate discussion of these items unless a CouncilMember or member of the public so requests, in which event the itemwill be removed from the Consent Agenda and considered in itsnormal sequence of the agenda.

MayorMcFarland

*G.1 Consider the Final Adoption of Ordinance No. 3190, Accepting AProposal from Western Utility Contractors, LLC DBA Overley’s forthe Hauling of Biosolids; Authorizing the Expenditure of PublicFunds; and Execution of a Contract With, Or Purchase Order toWestern Utility Contractors, LLC DBA Overley’s

City Clerk

*G.2 Consider the Final Adoption of Ordinance No. 3191, Accepting aProposal from C&S Engineers, Inc. to Provide for the Design ofTaxiway “G” at the City of Casa Grande Municipal Airport;Authorizing Expenditure of Public Funds in an Amount Not toExceed $220,000.00; and Authorizing the Execution of a Contract

City Clerk

*G.3 Consider the Final Adoption of Ordinance No. 3192, Accepting aProposal from Legend Technical Services of Arizona, Inc. forEnvironmental Lab Services; Authorizing Expenditure of PublicFunds; and Authorizing the Execution of a Contract With, OrPurchase Order to Legend Technical Services of Arizona, Inc.

City Clerk

*G.4 Consider the Final Adoption of Ordinance No. 3193, Accepting aProposal from Ellison-Mills Contracting, LLC to ProvideConstruction Manager at Risk (CMAR) Services for the FlorenceStreet, Main Avenue, and Third Street Improvements Project;Authorizing Expenditure of Public Funds in an Amount Not toExceed $1,999,039.52; Authorizing the Execution of a Contract; andAuthorizing the Transfer of Budget Authority Between Accounts

City Clerk

*G.5 Consider Resolution No. 5221, Authorizing the Submission ofProposition 202 Grant Applications to the Gila River IndianCommunity on Behalf of Various Agencies for the Purpose ofBenefiting the General Public for Fiscal Year 2020-2021; Authorizingthe City Manager to Execute Grant Agreements with the Gila RiverIndian Community for Any Grants Awarded to the Agencies;Authorizing the City Finance Director to Accept and Disburse Fundsas Necessary; and Authorizing the Transfer of Budget Authority

PlanningandDevelopmentDirector

*G.6 Consider Resolution No. 5222, Arizona, Authorizing the Fire Chief

*G.6 Consider Resolution No. 5222, Arizona, Authorizing theIntergovernmental Cooperative Fire Rate Agreement with the ArizonaDepartment of Forestry and Fire Management; and AuthorizingExecution of the Agreement By the City Manager

Fire Chief

*G.7 Consider a Liquor License Application Series #09 (Liquor Store)Owner Transfer Application #97833 and an Interim PermitApplication #97849, to Mena Shalaby Halim dba Fast TripStore Located at 1620 N. Pinal Ave.

City Clerk

*G.8 Consider Approving a Special Event Liquor License Application forCasa Grande Main Street for their Fundraising Event Scheduled onApril 7, 2020, Located at 110 W. 2nd Street

City Clerk

H. Public Comments MayorMcFarland

I. Award of Contracts

I.1 Consider Ordinance No. 3194, Accepting a Proposal from B & FContracting, Inc. to Provide Design Services and Construction of aNew Traffic Signal at Peters Road and Thornton Road; AuthorizingExpenditure of Public Funds in an Amount Not to Exceed$285,765.54; and Authorizing the Execution of a Contract

PublicWorksDirector

J. Boards & Commissions None

K. Ordinances, Resolutions, and Other matters or SubjectsRequiring Action by the Council

None

L. Public Meetings, Public Hearings, Open Record Reviews, andClosed Record Reviews

None

M. Executive Session:

1. A.R.S. §38-431.03.

Upon a public majority vote of the members constituting a quorum, apublic body may hold an executive session but only for the followingpurposes: 3. Discussion or consultation for legal advice with the city attorneyor attorneys of the public body.4. Discussion or consultation with the attorneys of the public body inorder to consider its position and instruct its attorneys regarding thepublic body's position regarding contracts that are the subject of

CityAttorney

negotiations, in pending or contemplated litigation or in settlementdiscussions conducted in order to avoid or resolve litigation.

Discussion and Consultation Regarding a Proposed EffluentPurchase Agreement with Project Coach•Discussion and Consultation Regarding a Facility Lease andUsage Agreement with Casa Grande Performance Institute

N. Reports MayorMcFarland

O. Adjournment MayorMcFarland

Note: This meeting is open to the public. All interested people are welcome to attend. Supporting documentsand staff reports, which were furnished to the Council with this Agenda, are available for review in the CityClerk’s Office or online at www.casagrandeaz.gov. Disabled individuals with special accessibility needs may contact ADA Coordinator for the City of Casa Grande at520-421-8600 or TDD 520-421-8623. If possible, such requests should be made 72 hours in advance.

Posted on March 12, 2020, by 5:00 p.m. at the below locations: City Hall

510 E. Florence Blvd.Casa Grande, Arizona

Police Dispatch520 N. Marshall

Casa Grande, Arizona

City Websitewww.casagrandeaz.gov.

Gloria Leija, MMCCity Clerk

http://www.casagrandeaz.gov

http://www.casagrandeaz.gov

City Council Regular Meeting C.1 Meeting Date: 03/16/2020 Recommended by: Karla Lange, Deputy City Clerk Prepared by: Karla Lange, Deputy City Clerk

Subject:City Council Regular Minutes - March 2, 2020

AttachmentsCouncil Min

MINUTES OF THE REGULAR MEETINGOF THE HONORABLE MAYOR AND COUNCIL

OF THE CITY OF CASA GRANDEHELD IN THE COUNCIL CHAMBERS

510 E. FLORENCE BOULEVARD, CASA GRANDE, AZ 85122MONDAY, MARCH 2, 2020

A. Call to OrderMayor McFarland called the meeting to order at 7:00 p.m.

InvocationOffered by Mark Vanderheyden, Seeds of Hope

Pledge of AllegianceLed by Mayor Pro Tempore Fitzgibbons

B. Roll Call Present: Robert Huddleston, Council Member Donna McBride, Council Member Matthew Herman, Council Member Mary Kortsen, Council Member Dick Powell, Council Member Lisa Fitzgibbons, Mayor Pro Tempore Craig McFarland, Mayor Also Present: Larry Rains, City Manager

Brett Wallace, City AttorneyMark McCrory, Police ChiefPaul Tice, Planning & Development DirectorKevin Louis, Public Works DirectorCelina Morris, Finance DirectorGloria Leija, City ClerkSteve Hardesty, Community Services Director

C. Minutes Moved by Council Member Dick Powell, seconded by Council Member Mary

Kortsen to approve City Council Regular Minutes - February 18, 2020, and toaccept for the record the Minutes of Board of Appeals Minutes - November13, 2019. The following vote was recorded:

AYE: Council Member Robert Huddleston Council Member Donna McBride

Council Member Matthew Herman Council Member Mary Kortsen Council Member Dick Powell Mayor Pro Tempore Lisa Fitzgibbons Mayor Craig McFarland

D. Claims Moved by Council Member Matthew Herman, seconded by Council Member

Donna McBride to approve the Claims dated February 12 - 25, 2020. Thefollowing vote was recorded:

AYE: Council Member Robert Huddleston Council Member Donna McBride Council Member Matthew Herman Council Member Mary Kortsen Council Member Dick Powell Mayor Pro Tempore Lisa Fitzgibbons Mayor Craig McFarland

E. Meeting Agenda Approval Moved by Council Member Mary Kortsen, seconded by Mayor Pro Tempore

Lisa Fitzgibbons to approve the Meeting Agenda, with the following changes:

Item M. before Item N.

The following vote was recorded:


F. Special Presentations

Retirement Recognition for Laura Blakeman Mayor McFarland presented ?Laura Blakeman with a retirement plaque and

Mayor McFarland presented ?Laura Blakeman with a retirement plaque andread the below into the record.

"Laura is retiring after 31 years of service. Laura is one of those uniqueindividuals who spend their entire career with the same organization …. arare occurrence these days.

Laura started her City employment in 1989 (fresh out of high school) withthe Community Services Department as a Recreation Aide and then as anAfter-School Program Instructor. Laura later took a position with thePlanning & Development Department as a Secretary and then as anAdministrative Assistant.

At this point in her career, Laura decided she wanted to move into theprofessional ranks of the City organization so she took night courses toobtain a Bachelor’s degree in Business Administration from the Universityof Phoenix which she followed up by obtaining a Master’s Degree inPlanning from Northern Arizona University. Her efforts in getting thesedegrees allowed Laura to be promoted to Planning Assistant and eventuallyto a Planner position in 2006. As part of her planning duties, Laurasupported the work of the Historic Preservation Commission including arecent re-write of the Historic Preservation Zoning Regulations. Laura is a shining example of how work hard and educational achievementsallow employees to progress their career in our organization. Laura’scontributions to the City will be missed."

G. Consent AgendaAll items listed with an asterisk (*) are considered routine matters and will beenacted by one motion and one roll call vote of the Council. There will be noseparate discussion of these items unless a Council Member or member of thepublic so requests, in which event the item will be removed from the ConsentAgenda and considered in its normal sequence of the agenda.

Moved by Mayor Pro Tempore Lisa Fitzgibbons, seconded by Council

Member Mary Kortsen to approve items G.1 - G.6 on the Consent Agenda.The following vote was recorded:


Mayor McFarland then declared that all items in these minutes identified by

Mayor McFarland then declared that all items in these minutes identified byan asterisk (*) preceding the title of that item were passed and adopted.

*G.1 Final Adoption of Ordinance No. 1178.401Amending Zoning Ordinance #1178 and its Subsequent Amendments byChanging the Zoning From General Business (B-2) to Garden and LightIndustrial (I-1) on Property Located Generally at the Northeast Corner

of Cottonwood Lane and Thornton Road, Casa Grande, Arizona

By a 7-0 roll call vote under the Consent Agenda, Council passed and

adopted Ordinance No. 1178.401, amending zoning Ordinance No.1178 andits subsequent amendments by changing the zoning from general business(B-2) to garden and light industrial (I-1) on property located generally at thenortheast corner of Cottonwood Lane and Thornton Road, Casa Grande,Arizona.

*G.2 Consider Resolution No. 5216Authorizing an Intergovernmental Agreement Between the Pinal CountyElections Department and Recorder’s Office and the City of Casa Grande

to Provide Election Services to the City for the 2020 City Primary andGeneral Elections and the 2030 General Plan Adoption

Gloria Leija, City Clerk, recommended in the Council routing form that

Mayor and Council approve an Intergovernmental Agreement (IGA) withPinal County Elections and Recorders to provide election services for the2020 City Primary Candidate Elections, 2030 General Plan Adoption in theGeneral Election and potentially 2020 General Candidate Run-Off Elections.

As in previous elections, the City of Casa Grande will need to enter into anIGA with Pinal County Elections and Recorders to provide services for theupcoming 2020 Primary and General Election:

Precinct Register of Qualified ElectorsPrepare and Print BallotsProcess Early VotingProvide Elections Results, etc.

The estimated cost of these services is $50,000.00. Funds will be included inthe FY 2021 City Budget to cover this expense.

By a 7-0 roll call vote under the Consent Agenda, Council passed andadopted Resolution No. 5216, authorizing an Intergovernmental Agreementbetween the Pinal County Elections Department and Recorder’s Office andthe City of Casa Grande to provide election services to the City for the 2020City Primary and General Elections and the 2030 General Plan Adoption.

*G.3 Consider Resolution No. 5217Authorizing the Implementation of a Fire Mutual Aid Agreement for

Emergency Services with Pinal County, and Execution of the Agreementby the City Manager and Fire Chief

Scott Miller, Fire Chief, recommended in the Council routing form that

Mayor and Council approve and authorize the City Manager to enter into thisMutual Aid Agreement for Emergency Services with Pinal County.

This Mutual Aid Agreement is for assisting Pinal County and any otherparticipant who has signed onto this agreement for a county emergencyresponse system that is dependent upon the efficient sharing of resources forthe following circumstances:

The staffing or equipping of a Public Safety Answering Point (PSAP), PublicSafety Dispatch Point, or Emergency Operations Center affected by an actualor threatened disaster, emergency, incident, or event.

The transfer of authority and responsibility for the receipt, processing,dispatching, and monitoring of emergency calls for assistance, to anotherparticipant for a given period of time, by any participant whose capability toprovide those functions are affected by an actual or imminent disaster,emergency, or event.

The participation of personnel in activities that support coordinating andintegrating all activities necessary to build, sustain, and improve thecapability of participants to mitigate against, prepare for, respond to, andrecover from emergencies, disasters, acts of terrorism, or any otherman-made disasters.

Participants agree to:Provide systems technical support during activations.

Meet on a regular basis to develop, review, and revise interagency assistanceplans and provisions for this agreement.

Meet on a regular basis to develop, review, and revise StandardCommunication Procedures.

Meet on a regular basis to develop, review, and revise minimum publicsafety dispatcher qualification standards.

Develop, update, test, and exercise a Continuity of Operations plan on aregular basis.

The term of this Agreement shall be five (5) years. Any party in thisagreement may terminate their participation in this Agreement by submitting

thirty days written notification to all signatories.

By a 7-0 roll call vote under the Consent Agenda, Council passed andadopted Resolution No. 5217, authorizing the implementation of a FireMutual Aid Agreement for Emergency Services with Pinal County, andexecution of the agreement by the City Manager and Fire Chief.

*G.4 Consider Resolution No. 5218Authorizing the Implementation of a Police Mutual Aid Agreement withthe Gila River Indian Community, and Execution of the Agreement by

the City Manager and Police Chief

Mark McCrory, Police Chief, recommended in the Council routing form that

Mayor and Council approve a resolution for an IGA between The Gila RiverIndian Community and The City of Casa Grande for police mutual aid.

The City of Casa Grande and The Gila River Indian Community have a longhistory of cooperation involving law enforcement. The Gila River PoliceDepartment is in the process of updating their IGA's for police mutual aid. Ifeither agency contacts the other agency for assistance, and if resources areavailable, then it would be at the discretion of on-duty police departmentsupervisory staff to send the requested resources. If resources areunavailable, then the request would be denied. This mutual aid agreementwould benefit both communities in their time of need for additional resourcesto handle emergency situations.

By a 7-0 roll call vote under the Consent Agenda, Council passed andadopted Resolution No. 5218, authorizing the implementation of a PoliceMutual Aid Agreement with the Gila River Indian Community, andexecution of the agreement by the City Manager and Police Chief.

*G.5 Consider an Application for a Temporary Extension of Premises/PatioPermit to Daniel M. Keeling, dba Cotton Bowl Lanes, to Accommodate a

Cornhole League & Fundraisers from March 6 thru April 26, 2020,Located at 1740 N. Pinal Avenue


Mayor and Council instruct the City Clerk to forward a recommendation tothe State of Arizona Board of Liquor Licenses & Control for approval of theapplication for Temporary Extension of Premises/Patio Permit, as requestedby Daniel M. Keeling, dba Cotton Bowl Lanes located at 1740 N. PinalAvenue, Casa Grande, AZ 85122.

The application is for a Temporary Extension of Premises/Patio Permit. Theapplicant is Daniel M. Keeling, dba Cotton Bowl Lanes located at 1740 N.Pinal Avenue, Casa Grande, AZ 85122. Mr. Keeling would like to extend

the serving area to accommodate Cornhole League & Fundraisers fromMarch 6 through April 26, 2020

Cotton Bowl Lanes has been a licensed location since 2005, currentlyoperating with State Liquor License #06110072. The Series #6 (BarLicense), allows a Bar Retailer to sell and serve spirituous liquors, primarilyby individual portions, to be consumed on the premises and in the originalcontainer for consumption on or off the premises. The State of Arizona Board of Liquor Licenses and Control requires that theapplicant for an extension of premises/patio permit submit their applicationto the City Council for their recommendation. The Planning & Development and Police Departments have reviewed theapplication, and have no objection to the extension of premises.

This permit will be a part of their annual business license fee.

By a 7-0 roll call vote under the Consent Agenda, Council directed the CityClerk to forward to the Arizona Department of Liquor License & Control afavorable recommendation for a Temporary Extension of Premises/PatioPermit to Daniel M. Keeling, dba Cotton Bowl Lanes, to accommodate aCornhole League & fundraisers from March 6 thru April 26, 2020,Located at 1740 N. Pinal Avenue.

*G.6 Consider Resolution No. 5220Approving the First Amendment to Development Agreement and EscrowTrust Account Between the City of Casa Grande, Atieva USA, Inc. D/B/A

Lucid Motors USA, Inc., and Pinal County

Brett Wallace, City Attorney, recommended in the Council routing firm that

Mayor and Council approve the amendments to the Development Agreementbetween the City, Pinal County, and Atieva USA, Inc. (Lucid) and authorizethe City Manager to execute future amendments to this DevelopmentAgreement, or other documents necessary to implement the DevelopmentAgreement, that do not involve the expenditure of funds in excess of thosecontemplated by the original Development Agreement, without furtherCouncil approval, subject to approval as to form by the City Attorney.

The Lucid Development Agreement (City Contract Number 1018-8) is athree-party agreement between the City of Casa Grande, Pinal County, andAtieva USA, Inc. (d/b/a Lucid Motors USA, Inc.) so any amendmentsthereto are required to obtain approval from all three parties. Pinal Countyhas authorized the County Manager to execute their amendmentsadministratively. These proposed amendments (as shown in the attachmenthereto) are primarily between Pinal County and Lucid and have little to noeffect on the City, but because the City is a party to the Agreement, the City's

approval of these amendments are required.

To prevent having to bring all future amendments back to Council, includingthose that have little to no effect on the City and its expenditurescontemplated by the original Development Agreement, staff isrecommending that Council authorize the City Manager to execute all futureamendments to the Development Agreement, and any other such documentsnecessary to implement the Development Agreement, that do not involveexpenditure of additional funds by the City in excess of those contemplatedby the original Development Agreement, without further Council approval. All amendments, and other necessary documentation, executed by CityManager will be in a form approved by the City Attorney.

These amendments have no fiscal impact to the City.

By a 7-0 roll call vote under the Consent Agenda, Council passed andadopted Resolution No. 5220, approving the First Amendment toDevelopment Agreement and Escrow Trust Account between the City ofCasa Grande, Atieva USA, Inc. D/B/A Lucid Motors USA, Inc., and PinalCounty; authorizing execution by the City Manager; and authorizing the CityManager to execute future amendments to the Development Agreement, Orother documents necessary to implement the Development Agreement, on alimited basis.

H. Public Comments None.

I. Award of Contracts

I.1 Consider Ordinance No. 3190Accepting A Proposal from Western Utility Contractors, LLC DBA

Overley’s for the Hauling of Biosolids

Kevin Louis, Public Works Director, stated that staff recommends the Mayor

and Council award a Services contract with Western Utility Contractors,LLC dba Overley’s for the City of Casa Grande Wastewater BiosolidsHauling Services. Director Louis reviewed the below information.

This contract provides for the hauling and disposal of Biosolids generatedfrom the Water Reclamation Facility (WRF) owned and operated by theCity. Under this contract, the Biosolids are to be hauled to the City’sLandfill, where they will be deposited. Landfill staff will then blend thismaterial with imported soils and utilize it as cover material, which is requiredto be placed to maintain regulatory compliance. This process puts thematerial to beneficial use by providing an excellent cover and reduces theamount and associated costs of import soil required.

A formal solicitation requesting Proposals was posted, and three (3) firmssubmitted proposals for these services. After a review of bid andqualifications, staff determined the Overley’s proposal to be in the bestinterest of the City.

This contract is to be for a term of two (2) years, with the option to renew forthree (3) additional one-year terms. The typical cost for disposal, based on current demands of 17,500 tons, isestimated to be approximately $193,000.00 annually. The price per unit hauled is to be adjusted annually based upon thepercentage increase or decrease in the Consumer Price Index (CPI) duringthe previous Contract year.

Funds for these services are currently budgeted in an amount of $216,000 inaccount 520-21-214-130-7302-10000 in the division's operating budget.

Discussion:

Responding to Council Member Huddleston, Director Louis stated thatcurrently, the City does not have the equipment to do the hauling. Thedepartment evaluates the cost of contracting the services out versus havingcity staff do the work annually. This is budget year, staff will submit aproposal in the budget to fund equipment and staff to do the work inhouse.

City Clerk Leija, read by title only Ordinance No. 3190, accepting a proposalfrom Western Utility Contractors, LLC dba Overley’s for the hauling ofbiosolids; authorizing the expenditure of public funds; and execution of acontract with, or purchase order to Western Utility Contractors, LLC dbaOverley’s.

Moved by Council Member Dick Powell, seconded by Council Member MaryKortsen to approve Ordinance No. 3190. The following vote was recorded:


Mayor McFarland declared Ordinance No. 3190, passed to a second read.

I.2 Consider Ordinance No. 3191

I.2 Consider Ordinance No. 3191Accepting a Proposal from C&S Engineers, Inc. to Provide for the Design

of Taxiway “G” at the City of Casa Grande Municipal Airport

Kevin Louis stated that staff recommends the Mayor and City Council

authorize the City Manager to execute a contract for professional serviceswith C&S Engineers, Inc. for the Design of Taxiway “G” at the City of CasaGrande Municipal Airport in an amount not to exceed $220,000.00. DirectorLouis reviewed the below information

The City of Casa Grande currently owns numerous lots within the DonovanKramer Industrial Airpark; although these parcels are adjacent to the Airport,a new Taxiway is necessary to provide “through-the-fence” access for theseparcels. This access provides for an economic development opportunity, as itprovides a higher level of service and uses for these parcels. The intent ofthis project is to provide for the design of the complete on-airport taxiway, aswell as the design of the off-airport taxiway to service parcels alongRockwell Ave. and Grumman Ave. In order to procure the design services, a formal Request for Qualificationssolicitation was issued. In response, four (4) firms submitted statements ofqualifications. These submittals were reviewed and ranked by an appropriatepanel. From this review, the firm of Morrison Maierle was ranked highest.Staff worked with this firm for some time to negotiate an appropriate scopeand fee for this project, however, these negotiations were unsuccessful. Aftera discussion with the firm, it was mutually agreed to discontinue the process.Staff then contacted the next highest-ranked firm, C&S Engineering, andnegotiated an appropriate scope and fee proposal. Therefore staff is requesting an award of a professional services contract toC&S Companies with a base amount of $206,155.00 and a contingencyamount of $13,845.00 for a total amount not to exceed $220,000.00.

Funds for this project are available in account number405-21-202-100-8301-19098 in this year's approved budget.

Discussion:

Responding to Mayor McFarland, Director Louis stated that the evaluationprocess of the engineer includes checking to see if the firm has done similarprojects. C&S Engineers has demonstrated that they have done similarprojects.

In response to Council Member Powell, Director Louis stated that the designphase or construction does not include any FAA funding because it providesaccess to private parcels and does not benefit the air side of the airport.

Council Member Herman expressed that he believes this is a great project to

Council Member Herman expressed that he believes this is a great project tobetter market the airport.

Responding to Council Member Huddleston, Director Louis stated that forthe areas in phase three this will make one of three taxiways that provideaccess. There are other taxiways in the industrial park that the city is notresponsible for constructing.

Council Member McBride expressed support for the project which she alsobelieves will provide an opportunity to better market the airport.

City Clerk Leija, read by title only Ordinance No. 3191, accepting a proposalfrom C&S Engineers, Inc. to provide for the design of taxiway “G” at theCity of Casa Grande Municipal Airport; authorizing expenditure of publicfunds in an amount not to exceed $220,000.00; and authorizing the executionof a contract.

Moved by Mayor Pro Tempore Lisa Fitzgibbons, seconded by CouncilMember Donna McBride to approve Ordinance No. 3191. The following votewas recorded:



I.3 Consider Resolution No. 5219Accepting A Proposal from Strand Associates, Inc. to Provide for the

Design of Fuel Farm Improvements at the City of Casa GrandeMunicipal Airport

Kevin Louis, Public Works Director, Stated that staff recommends the

Mayor and City Council authorize the City Manager to execute a contract forprofessional services with Strand Associates, Inc. for the Design of FuelFarm Improvements at the City of Casa Grande Municipal Airport in anamount not to exceed $46,000.00. Director Louis reviewed the belowinformation.

The City of Casa Grande Municipal Airport has a fuel farm consisting oftwo (2) fuel tanks for the storage and dispensing of aviation fuel. Therevenues generated from the sale of this fuel is a critical component of the

services and revenue for the Airport. In order to maintain the quality andsafety of the fuel dispensed, the existing Aviation-Gas tank is in need ofimmediate replacement due to the age and condition of the interior. This project will provide for the design services necessary to scope andspecify the work and materials required to move forward with the bidding ofthe tank replacement. In order to procure the services of an appropriately qualified firm for thisdesign project, staff reviewed the list of firms on the City’s “On-CallProfessional Services” list and identified Strand as being a highly qualifiedand experienced in projects such as this. Strand provided a scope and feeproposal for a total amount of $42,250.00 for the anticipated services. Inaddition to this amount, staff is requesting an additional $3,750.00 incontingency should the need for additional services arise during design.Therefore this request is for an amount not to exceed $46,000.00.

Funds for this project are available in account number403-21-202-100-8301-18020 in this year's approved budget.

Discussion:

Responding to Council Member Kortsen, Director Louis stated the fuel tanksneeds to be replaced because they are deteriorating.

City Clerk Leija, read by title only Resolution No. 5219, accepting aproposal from Strand Associates, Inc. to provide for the design of fuel farmimprovements at the City of Casa Grande Municipal Airport; authorizingexpenditure of public funds in an amount not to exceed $46,000.00; andauthorizing the execution of a contract.

Moved by Council Member Mary Kortsen, seconded by Council MemberRobert Huddleston to approve Resolution No. 5219. The following vote wasrecorded:


Mayor McFarland declared Resolution No. 5219, passed and adopted.

I.4 Consider Ordinance No. 3192

I.4 Consider Ordinance No. 3192Accepting a Proposal from Legend Technical Services of Arizona, Inc. for

Environmental Lab Services


and Council award a contract to Legend Technical Services of Arizona, Inc.to provide Environmental Laboratory Services in an annual amount not toexceed the amount budgeted annually for these services. This contract is toprovide services for one (1) year, with the opportunity to renew the contractfor two (2) additional one-year terms at the discretion of the City. DirectorLouis reviewed the below information.

The City of Casa Grande’s Water/Wastewater division is required by theSafe Drinking Water Act (SDWA), Arizona Pollutant Discharge EliminationSystem (AZPDES) permits, Aquifer Protection Permit (APP) and IndustrialPretreatment Permit program to perform numerous analytical tests to ensurecompliance with Federal, State, and Local regulations. The City’s SanitationDivision is also required to perform Groundwater monitoring and testing inaccordance with various permit requirements required for the operation ofthe landfill facility.

In order to procure the services of an appropriate Environmental Laboratory,a request for qualifications was issued. The solicitation provided a means ofqualification-based selection to obtain the technical and analytical servicesrequired to satisfy permit requirements. The solicitation provided means toensure required levels of accuracy, quality assurance, and control program,licensure, reporting, communication, and project management would beprovided by the selected firm. In response to the solicitation, the City received two (2) Statements ofQualifications from firms interested in providing the required services. Afterreview and evaluation by staff, Legend Technical Services of Arizona, Inc.was selected to provide the services required. Negotiations for pricing were held with the selected firm based upon thestandard pricing for services provided by the firm, and a satisfactoryagreement reached. Lab testing currently being performed is reflective of thepermitted testing requirements. In the review of the tests required and thevendor’s proposed pricing, staff finds pricing to be reasonable for theservices required. Based upon proposed pricing and current analytical needs,approximately $136,000.00 is budgeted on an annual basis; the contractamount is not to exceed the amount budgeted annually.

The project Fees will be funded using funds by operating budgets for theWastewater and Sanitation Divisions (Acct# 520-21-214-130-7114-10000and 540-21-206-100-7199-10000, respectively).

Discussion:

Responding to Mayor McFarland, Director Louis stated that sanitation is notincluded in this proposal. There is a separate amount budgeted for sanitation.

In response to Council Member Powell, Director Louis stated that portablewater is not produced in the wastewater facility. However, it's produced inthe Copper Water Company.

City Clerk Leija, read by title only Ordinance No. 3192, accepting a proposalfrom Legend Technical Services of Arizona, Inc. for environmental labservices; authorizing expenditure of public funds; and authorizing theexecution of a contract with, or purchase order to Legend Technical Servicesof Arizona, Inc.

Moved by Council Member Robert Huddleston, seconded by CouncilMember Donna McBride to approve Ordinance No. 3192. The following votewas recorded:



I.5 Consider Ordinance No. 3193Accepting a Proposal from Ellison-Mills Contracting, LLC to Provide

Construction Manager at Risk (CMAR) Services for the Florence Street,Main Avenue, and Third Street Improvements Project


and Council authorize the City Manager to contract with Ellison-MillsContracting, LLC to provide design phase assistance and completeconstruction services for the guaranteed maximum price (GMP) of$1,999,040.00 for the Construction Manager at Risk (CMAR) contract forconstruction of Florence Street, Main Avenue, and Third Street. DirectorLouis reviewed the below information.

The project area being considered is Florence Street from Main Avenue tothe curve approximately 230 ft. past 3rd Avenue, Main Avenue from Sacatonto Florence Street, and Third Street from Florence Street west 170 ft. Wehave referred to this project as south of the tracks paving project. The project

will include reconstruction of the concrete roadway, installation of requiredADA ramps, repairs to curb and gutter, and some street lightswork. Construction will commence after the 2.5 month pre-constructionperiod. Construction will be completed on an aggressive schedule withcompletion anticipated to take six months thereafter. Careful considerationwill be given to minimizing impacts on residents. Two (2) statements of qualifications from construction firms werereceived for this project. Statements of Qualifications were reviewed by apanel of staff as well as a representative of a local contracting company. Thefinal ranking and selection for the recommendation was reviewed anddiscussed. Four (4) of the five (5) panel members ranked Ellison-Mills as thehighest-ranked, particularly due to their past performance in this area hasdone a very similar rehabilitation project in the City's downtown area severalyears ago. Ellison-Mills is a locally owned construction company who will performmost of the work on Florence Street, Main Avenue and Third Street project. They bring a wealth of experience and understanding of the challenges andconditions facing this project and have demonstrated flexibility in theapproaches they might apply during the construction phase.

The $2,000,000.00 of funding for this project has been approved and adoptedin the current budget. Project number 20049, CIP Expenditure Accountnumber 101-21-201-100-8301-20049.

Discussion:

Responding to Mayor McFarland, Director Louis stated that the City startedthe design phase under the City's on-call system. A portion of the proposedcontract will cover some of the design firm's cost as part of Ellison-Millscontract to finish the project and provide engineering services during theconstruction.

City Clerk Leija, read by title only Ordinance No. 3193, accepting a proposalfrom Ellison-Mills Contracting, LLC to provide construction manager at risk(CMR) services for the Florence Street, Main Avenue, and Third Streetimprovements project; authorizing expenditure of public funds in an amountnot to exceed $1,999,039.52; authorizing the execution of a contract; andauthorizing the transfer of budget authority between accounts.

Moved by Council Member Dick Powell, seconded by Council MemberMatthew Herman to approve Ordinance No. 3193, The following vote wasrecorded:

AYE: Council Member Robert Huddleston Council Member Donna McBride Council Member Matthew Herman

Council Member Mary Kortsen Council Member Dick Powell Mayor Pro Tempore Lisa Fitzgibbons Mayor Craig McFarland


J. Boards & Commissions

J.1 Consider Approving the Appointment of Anna Etheredge to thePersonnel Advisory Board with a Term to Expire on February 2, 2024


Mayor and Council appoint Anna Etheredge to the Personnel Advisory Board

Currently, there are two (1) opening on the Personnel Advisory Board, due toa vacancy created by member Anthony Walker, whose term expired onFebruary 2, 2020. This member opted not to request re-appointment to thisboard. The board opening have been advertised in the Casa Grande Dispatch,City Website, and posted both at City Hall and the Police Dispatch Center.

Ms. Etheredge will be appointed to her first term, which will expire onFebruary 2, 2024.

Other members currently serving on the board include the following: Name Term ExpirationBrandi Clark 2/02/2023

Carol D'Souza 1/02/2021

Mark Keleman 1/02/2022

Norman Poole 1/02/2022

Moved by Council Member Mary Kortsen, seconded by Council MemberDonna McBride to appoint Anna Etheredge to the Personnel Advisory Boardwith a term to expire on February 2, 2024. The following vote was recorded:


K. Ordinances, Resolutions, and Other matters or Subjects RequiringAction by the Council

L. Public Meetings, Public Hearings, Open Record Reviews, and ClosedRecord Reviews

M. Executive Session

1. A.R.S. §38-431.03. Upon a public majority vote of the members constituting a quorum, a publicbody may hold an executive session but only for the following purposes: 3. Discussion or consultation for legal advice with the city attorney orattorneys of the public body.4. Discussion or consultation with the attorneys of the public body in order toconsider its position and instruct its attorneys regarding the public body'sposition regarding contracts that are the subject of negotiations, in pending orcontemplated litigation or in settlement discussions conducted in order toavoid or resolve litigation.

Discussion and Consultation Regarding a Proposed Effluent PurchaseAgreement with Project CoachDiscussion and Consultation Regarding a Facility Lease and UsageAgreement with Casa Grande Performance Institute

Moved by Council Member Donna McBride, seconded by Council Member

Dick Powell to hold an Executive Session as requested above. The followingvote was recorded:


N. Reports The Mayor and Council participated in offering the following comments and

reports: Mayor Pro Tempore Fitzgibbons offered comments and reported on herattendance at the following current and upcoming events:

Attended the CGUHS District Workforce Development Meeting

Attended the Casa Grande Elementary School District Anti-BullyingSummit(Upcoming) – Faith Town Hall with the local Emergency AssistanceMinistry (EAM) group to get feedback on the re-visioning of this groupand their community contributionsAttended the Boys and Girls Club “Youth of the Year” Award event(Upcoming) – Mayor’s State of the City Address on March 11, 2020 Reminded residents that as of March 12, 2020, everyone can go onlineto participate in the Census, including part-time residents(Upcoming) 14th Annual Cesar E. Chavez Memorial ScholarshipBanquet where they will be awarding scholarships to local high schoolseniors

Council Member Powell offered comments and reported on his attendance atthe following current and upcoming events:

Once approved by the Arizona Senate, the State will be requesting theFederal Government to do a feasibility study on harvesting rain/floodwaterReported the Natural Resource Conservation District is going to go toWashington DC and attempt to get a water augmentation plan in placeReported that there was a great turn-out for all of the O’odham Tashevents and the CAC Rodeo is upcoming on March 7 &8, 2020

Council Member Herman offered comments and reported on his attendanceat the following current and upcoming events:

Attended the Garden of Sunshine Event hosted by the YouthCommission and offered thanks to Council Member McBride forspeaking at the event and Community Services for preparing the areafor the event(Upcoming) Youth Commission Day of Shred – April 18, 2020 at 1stAmerican Credit Union on Pinal Ave.(Upcoming) Chamber of Commerce Business After-Hours at the NeonSign ParkAttended the Pinal Partnership Breakfast with Governor Doug Ducey asthe keynote speaker, who discussed the widening of one of the bridgeson I-10, and thanked Mayor McFarland for asking about widening therest of I-10 between Casa Grande and ChandlerReminded residents to “wash their hands” to avoid the corona virus

Council Member McBride offered comments and reported on her attendanceat the following current and upcoming events:

Attended the Garden of Sunshine event hosted by the YouthCommissionOffered kudos to Superintendent Steve Bybee for recently announcingthat students would be able to “letter” in Community ServiceAttended and was the guest speaker at the Military Officer Associationluncheon

Mayor McFarland offered comments and reported on his attendance at thefollowing current and upcoming events:

Attended the Save Our Students (SOS) Bites and Baskets event atCGUHSAttended the Pinal Partnership Breakfast with Governor Doug Ducey askeynote speakerAttended the Lucid “Topping Off” ceremony on February 26, 2020,which recognized the last piece of steel installed as part of the buildingproject which took 6 weeks to complete and also met with the LucidOperations Team(Upcoming) Ironwood Villages Coffee Hour on March 3, 2020(Upcoming) Ribbon-cutting for Oceano Beauty on March 3, 2020(Upcoming) Cactus Fly-In and Breakfast at the Casa Grande Airport onMarch 6&7, 2020(Upcoming) STEAM student event in Carr McNatt ParkNoted that there has been a number of vandalism incidents at CarrMcNatt Park, and requested citizens to report incidents

O. Adjournment Moved by Council Member Donna McBride, seconded by Council Member

Mary Kortsen to adjourn the Meeting at 8:50 p.m. The following vote wasrecorded:


________________________Craig H. McFarlandMayor

ATTEST:

___________________________Gloria Leija, MMCCity Clerk

CERTIFICATIONI hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regularmeeting of the City Council of Casa Grande, Arizona held on the ______ day of _________ 2020.I further certify that the meeting was duly called and held and that a quorum was present.

Dated this _____ day of__________, 2020

_______________________________Gloria Leija, MMCCity Clerk

City Council Regular Meeting C.2 Meeting Date: 03/16/2020 Recommended by: Karla Lange, Deputy City Clerk Prepared by: Karla Lange, Deputy City Clerk

Subject:Arts and Humanities Commission Minutes -February 4, 2020

AttachmentsMinutes 2-04-20

MINUTES OF THE REGULAR MEETINGOF THE ARTS & HUMANITIES COMMISSION

OF THE CITY OF CASA GRANDEHELD IN THE COUNCIL CHAMBERS

510 E. FLORENCE BOULEVARD, CASA GRANDE, AZ 85122TUESDAY, FEBRUARY 4, 2020

A. Call to OrderChairman Gonzales called the meeting to order at 4:35 p.m.

B. Roll Call Present: Mary Gonzales, Chairman Seprina Packard, Vice Chairman Gloria Smith, Member Tiffany McQueen, Member Stacey Seaman, Member Absent: Adriana Favela, Member Regis Sommers, MemberAlso Present: Gloria Leija, City Clerk

Karla Lange, Deputy City Clerk

C. Approval of Minutes

1. Minutes of January 7, 2020 Moved by Member Gloria Smith, seconded by Member Stacey Seaman to

approve the Minutes from the January 7, 2020 meeting. The following votewas recorded:

AYE: Chairman Mary Gonzales Vice Chairman Seprina Packard Member Gloria Smith Member Tiffany McQueen Member Stacey Seaman

Minutes 2-04-20 1 of 6

D. Unfinished Business

1. Update Related to the Piatigorsky Concert

City Clerk Leija conveyed that the evening concert is scheduled to take

place this evening, February 4, 2020, at 7:00 p.m. at the ParamountTheater. There will be two (2) performances the following day, February5, 2020, at the Casa Grande Middle School Auditorium for the 6th and 7thgrades, which are scheduled for 9:00 a.m. and 10:15 a.m.

2. Update Related to the Plein Air Competition, February 22, 2020 ANDConsider Providing Funds for Student Art Packets (canvas, paints, etc.)

City Clerk Leija reported that the Plein Air Contest has been promoted on

various Art Association websites in Phoenix and Tucson, as well as on theCity's website and Facebook page and also ads have been placed in theCasa Grande Dispatch. Additionally, staff has reached out to variouscontacts via email including area organizations and previous participants.

City Clerk Leija noted that last year the Commission awarded EricaHerman a mini grant for art supplies to allow students to participate in theevent at no cost. The check was issued to the school district and apurchase order was presented to the district to purchase the supplies. Ms.Herman is not currently teaching at the district, and despite numerousattempts, has been unable to secure the supplies that were ordered for thisyear's event.

City Clerk Leija reported that 13 students participated in the event lastyear.

Moved by Member Stacey Seaman, seconded by Member GloriaSmith to approve the allocation of funds to purchase art supplies - notto exceed $200.00, to allow 20 students to participate in the 2020Plein Air Painting Event. The following vote was recorded:


Minutes 2-04-20

2 of 6

3. Discuss and Consider the Location for the 2020 10-Minute Play Event

City Clerk Leija reported that to date one (1) adult submission and one (1)

student submission have been received as entrants into the competition.

The Commission discussed a variety of locations for the 10-Minute Playevent, including the Paramount Theater, the Salvation Army Stage, andHeritage Hall at the Historical Museum. City Clerk Leija conveyed that asigned contract had not been received from the Blackbox Foundation toconfirm hosting the event.

City Clerk Leija reported that she would follow-up withBlackBox Foundation, and report back to the Commission with thefinalized location.

4. Presentation of the Effie Anderson Smith Painting to the Commission

Member Stacey Seaman presented a painting from the Women's Club that

was discovered to be by a well-known Tucson artist, Effie AndersonSmith. The painting was recently restored, and Member Seaman and herfather brought the painting to present to the Commission. According to anarticle in the Arizona Star newspaper, the painting, known as "DesertScene", was gifted to the Women's Club of Casa Grande in 1929.

Ms. Anderson Smith's great nephew has been instrumental in archiving hisaunt's work, and helped to get this painting restored. Member Smithsuggested that Ms. Anderson Smith's nephew should be extended aninvitation to the Commission's Plein Air Event. The painting will reside inthe City Clerk's office for viewing.

5. Update Related to Community History and Archives Day

Chairman Gonzales reported that this event has been scheduled for April 4,

2020 from 1:00 - 3:00 p.m. at the Community Recreation Center.

Member Seaman offered to update the provided flyer to include moreinformation about the intent of the event.


E. New Business

1. Consider Allocating Funds for 2020 Partnership Grants

City Clerk Leija conveyed that the first application to be considered was

from the Pinal Hispanic Council for a partnership award to help withfunding the 14th Annual Cesar Chavez Memorial Scholarship and Dinnerevent. The Commission has awarding funding to this organization in prioryears.

Moved by Member Gloria Smith, seconded by Chairman MaryGonzales to approve allocating matching grant funding in the amount of$500.00 to the Pinal Hispanic Council for their Cesar Chavez MemorialScholarship Committee Art Contest. The following vote was recorded:


City Clerk Leija noted that the Commission has provided funding to TheOpportunity Tree in the past, and this award would help indiviudals withspecial needs experience art. She confirmed that the funding would beused in Casa Grande.

Moved by Member Stacey Seaman, seconded by Vice ChairmanSeprina Packard to approve allocating matching grant funding in theamount of $500.00 to the Opportunity Tree for the "Art on the Move"project. The following vote was recorded:



City Clerk Leija reported that this is a new organization for theCommission to consider partnering with.

Vice Chairman Packard suggested that in the future, the Commissionshould specify on the application form that funding from the Commissionshould be utilized for art supplies only.

Moved by Member Tiffany McQueen, seconded by Chairman MaryGonzales to approve allocating matching grant funding in the amount of$500.00 to the Pinal-Gila Council for Senior Citizens for the "MemorCafe for Caregivers and their Loved Ones" project. The following votewas recorded:


Members of the Commission all agreed that Lisa Swanson added so much

to bringing art to all sectors of the community, and should be commendedfor all of her efforts.

Moved by Chairman Mary Gonzales, seconded by Vice ChairmanSeprina Packard to approve allocating matching grant funding in theamount of $500.00 to ArtMobile-AZ for the "Mud and Music ArtCamp" project. The following vote was recorded:


F. Reports by Commission Members Member Smith reported that the Art Association held their annual

"Surrender Show" on January 25, 2020 at the Airport and had asuccessful event.

G. Call to the PublicNone


H. AdjournmentChairman Gonzales adjourned the meeting at 5:05 p.m.

________________________________________Chairman


City Council Regular Meeting C.3 Meeting Date: 03/16/2020 Recommended by: Gloria Leija, City Clerk Prepared by: Mayra Salamanca, Office Assistant

Subject:Parks and Recreation Advisory Board Minutes - February 6, 2020

AttachmentsPRAB Minutes


Subject:Airport Advisory Board Minutes - January 28, 2020

AttachmentsAAB Minutes


Subject:Casa Grande Fire Personnel Retirement Board Minutes - February 6, 2020

AttachmentsFPRB Minutes

MINUTESCASA GRANDE FIRE PERSONNEL RETIREMENT BOARD

WEDNESDAY, FEBRUARY 12, 2020 - 11:00 A.M.CITY HALL (UPSTAIRS CONFERENCE ROOM) – 510 E. FLORENCE

BOULEVARD

A. Call to OrderChairman McFarland called the meeting to order at 11:02 a.m.

B. Roll Call Present: Secretary Gloria Leija Chairman Craig McFarland Member Frank Ricci Absent: Member Mark Bonsall Member Russell Diggins

C. Approval of Minutes:

1. Minutes of January 16, 2020 Moved by Member Frank Ricci, Seconded by Secretary Gloria Leija to

approve the minutes of January 16, 2020. The below vote wasrecorded:

AYE: Chairman Craig McFarland Member Frank Ricci Secretary Gloria Leija

D. Special Business:

1. Review and Accept a Pre-employment Medical Report and ConsiderAcceptance into the Public Safety Personnel Retirement System forMichael Derksen

Member Leija reviewed the below medical information pertaining to a

Member Leija reviewed the below medical information pertaining to apre-employment medical evaluation for Michael Derksen:

Dr. C.A. Pederson, MD, ARC Health and Wellness, performed apre-employment medical evaluation on January 10, 2020, whichstates that Mr. Derksen meets the medical and physical requirementsfor acceptance as a Firefighter Trainee/Recruit.

Moved by Member Frank Ricci, Seconded by Secretary GloriaLeija to accept a pre-employment medical report and approveenrollment into the Public Safety Personnel Retirement System forMichael Derksen. The below vote was recorded:


2. Review and Accept a Pre-employment Medical Report and ConsiderAcceptance into the Public Safety Personnel Retirement System forBryan Dukes

Member Leija reviewed the below medical information pertaining to a

pre-employment medical evaluation for Bryan Dukes

Dr. C.A. Pederson, MD, ARC Health and Wellness, performed apre-employment medical evaluation on January 10, 2020, whichstates that Mr. Dukes meets the medical and physical requirementsfor acceptance as a Firefighter Trainee/Recruit.

Moved by Member Frank Ricci, Seconded by Secretary GloriaLeija to accept a pre-employment medical report and approveenrollment into the Public Safety Personnel Retirement System forBryan Dukes. The below vote was recorded:


E. Call to the Public

None

F. Adjournment

Adjourned at approximately 11:10 a.m.

Gloria Leija, MMCCity Clerk

City Council Regular Meeting D.1 Meeting Date: 03/16/2020 Recommended by: Karla Lange, Deputy City Clerk Prepared by: Karla Lange, Deputy City Clerk

Subject:Claims - February 26 - March 10, 2020

AttachmentsClaims Feb 26 - March 10

Check Run Total: $772,322.12

Invoice # Amount Department Description of Invoice

908535375 $120.73 Golf Merchandise for resale



908607450 $2,327.03 Golf Merchandise for resale



ARAC 02/27 $21,311.00 Facilities Services Cooling tower replacement at City Hall Main


16618418 $242.20 Finance Animal Control

16622504 $3,308.49 Finance IT


0000315475X $7,500.00 Sanitation - Landfill Landfill Annual Registration Fee-Invoice#0000315475X


IN652191 $9,862.63 IT - Tech Support & Data Mgmt

MPS: 12/21/19 - 1/20/20 IN652191

IN659934 $8,255.43 IT - Tech Support & Data Mgmt

MPS: 01/21/20 - 02/20/20 IN659934


0048750000 March $61.58 Finance 1413 N Trekell Rd

0663101000 March $88.08 Finance 510 E Florence Blvd Unit 2

1084980000 March $65.38 Finance 404 E Florence Blvd

1459540000 Feb $1,457.45 Finance 2200 N Thornton Rd

2990140000 Feb $3,172.33 Finance 2 locations

3195411000 Feb $99.80 Finance 1600 N Pinal Ave


3828290000 March $123.56 Finance 1598 N Colorado St

2/27/2020

Check Count: 195

ARIZONA OFFICE TECHNOLOGIES

Vendor Total: $18,118.06

ARIZONA PUBLIC SERVICE

ALLSTREAM


ARIZONA DEPARTMENT OF ENVIRONMENTAL QUALITY


ACUSHNET COMPANY


AL & RILEY'S


CITY OF CASA GRANDE ACCOUNTS PAYABLE CHECKSINVOICE DETAIL REPORT

CLAIMS FOR 26-FEB-2020 THROUGH 10-MAR-2020

1


3937270000 Feb $2,316.26 Finance 410 E Florence Blvd

4028510000 Feb $150.68 Finance 300 E 4 St

4716700000 Feb $579.72 Finance 2125 N Thornton Rd

4744440000 March $107.86 Finance 1400 N Peart Rd

5058790000 March $38.18 Finance 1295 E Cottonwood Ln


5207931000 Feb $1,804.78 Finance 2 locations

5221468330 March $192.60 Finance 798 N Picacho St

5262351000 Feb $814.89 Finance 1394 W Kortsen Ave

5671690000 March $53.51 Finance 1130 E Trinity Pl

5746980000 Feb $1,410.57 Finance 1115 N Brown Ave Pool 1

5855960000 Feb $67.55 Finance 1599 N Trekell Rd



6569010000 March $465.29 Finance 801 N Gilbert Ave

6625240000 Feb $17,178.14 Finance 300 E 4 St St Lgt



81944560000 Feb $1,380.80 Finance 2000 N Henness Rd D-D

8204430000 Feb $88.18 Finance 3273 N Airlane Dr T-Hngr

8482851000 March $104.30 Finance 998 W Cottonwood Ln

9087911000 March $1,341.18 Finance 1000 N Casa Grande Ave

9647941000 Feb $41.43 Finance 803 W Melrose Dr

9893641000 Feb $71.00 Finance 707 N Pinal Ave

9968931000 Feb $82.94 Finance 401 E McMurray Blvd


041-01-17575-1 Feb $331.43 Finance Wildflower Sub/McMurr & Caroline Wy

041-01-48690-3 Feb $28.79 Finance 1450 N Sandalwood

041-01-49115-2 Feb $62.99 Finance Clements & Sandlewood

041-01-49450-2 Feb $28.79 Finance 1701 E McMurray Blvd

041-68-08350-1 Feb $1,163.72 Finance 5200 N Chui Chu Rd-Landfill 2

041-68-08360-1 Feb $763.31 Finance 5200 N Chui Chu Rd

041-68-08370-1 Feb $249.39 Finance Chu-Chu Hwy-Dump

041-70-13913-1 Feb $204.21 Finance 410 E Florence Blvd



041-70-13943-1 Feb $69.00 Finance 830 N Picacho St

041-70-13944-1 Feb $236.77 Finance Picacho Dr/Auditorium

041-70-13946-1 Feb $37.83 Finance 375 E 9th St-FS

041-70-13947-1 Feb $264.93 Finance 375 E 9th St

041-70-13985-1 Feb $230.45 Finance Baseball Fld-CG Ave

041-70-13990-1 Feb $236.50 Finance 10th St & CG Ave-Kiwanis/United Way


041-70-14520-1 Feb $72.02 Finance Gilbert & McMurray

ARIZONA PUBLIC SERVICE (continued)

ARIZONA WATER COMPANY


2


041-71-02080-1 Feb $230.45 Finance Sierra Pk Retention

041-71-02710-1 Feb $28.79 Finance Irrigation Pkview 3

041-71-50739-1 Feb $223.23 Finance 349 N Peart Rd


4013 $2,211.26 Fleet Services REPAIR FOR UNIT# 554


AS 02/27/2020 $200.00 Finance Bond Refund: Ashley Skinner CM2018000802 B933


a04115 20191227 $9.00 Sanitation - Landfill Landfill inmate workcrew

A04115 20200110 $9.00 Sanitation - Landfill Landfill inmate workcrew

A04115 20200124 $10.50 Sanitation - Landfill Landfill inmate workcrew


134714 $158.23 Sanitation - Landfill DEF

134909 $47.85 Parks Parts.


135145 $36.78 Parks Parts.



Fingerprints CM 2/27 $22.00 Human Resources Applicant Fingerprints

Fingerprints CS 2/27 $22.00 Human Resources Applicant Fingerprints

Fingerprints PW 2/27 $66.00 Human Resources Applicant Fingerprints


ANH-02-21-20 $613.80 Sun Corridor MPO Rent - March 2020

ARIZONA WATER COMPANY (continued)

AZ NEW HORIZON REALTY, LLC

Vendor Total: $613.80

AUTOMOTIVE SUPPLY CO.


AZ DEPARTMENT OF PUBLIC SAFETY


ASHLEY SKINNER


ASPC-FLORENCE



ASCENDANT AUTO & DIESEL SERVICE, INC.


3


62282 $70.00 Fire VHF antenna cabling and connectors for future Carr McNatt site. Invoice 62363

62362 $641.33 Fire Emergency lighting for Shop 436. Invoice 62362

62363 $461.43 Fire VHF antenna cabling and connectors for future Carr McNatt site. Invoice 62363


P24226084 $120.88 Airport Gate Remote Batteries Invoice #:P24226084 Invoice Date: 02/14/2020


Cottingham 0/27 $3,112.50 Community Development #639-Mary Cottingham at 1371 E. Cactus Bloom Way Rehab Project Consulting for 11/13/19-02/20/2020


5575-199914 $64.00 Sanitation - Landfill Fuel Pressure gauge and cleaning supplies

5575-200038 $38.33 Sanitation - Landfill Fuel Pressure gauge and cleaning supplies

5575-200363 $26.14 Golf Tire Rope repair

5575-200368 $33.16 Parks Parts & Equipment.




P58670 $22.99 Parks Parts & Equipment.



P59279 $12.69 Streets I Needle Cage for Stihl chainsaw





S13222 $183.21 Parks Parts & Equipment.


BLS 02/27/2020 $400.00 Aquatics instructor payment for spring 2020 dance classes


BPI25163 $3,357.22 Wastewater Sodium bisulfite for dechlorination

BRENNTAG PACIFIC INC


BINGHAM EQUIPMENT CO.


BRENDA LEE SALAZAR


BATTERIES PLUS BULBS CASA GRANDE


BBAR ENTERPRISES LLC


B&B SELECTCOM, INC.


4


67907 $341.19 Housing English & Spanish Display Ad 2020 First Pub Hearing/CDBG Workshop

67908 $357.44 Housing English & Spanish Display Ad 2020 First Pub Hearing/CDBG Workshop

69105 67807 67808 $84.77 Human Resources Recruitment Add in Newspaper 69105 67807 67808

70256 $105.61 Housing Notice of Intent-Release of Funds

70460 $28.43 Housing Bid notice for #643-Paul Bell at 426 E Cholla St


WWC6953 $911.78 IT - Tech Support & Data Mgmt

FTO Computer: Q1 CDW-G Quote: LFLK204

WWP4847 $2,546.43 IT - Tech Support & Data Mgmt

Microsoft Office Software Assurance Maintenance: Q60 [Academic - Library] CDW-G Quote: LCLW247


4268 $4,450.00 Fire REGISTRATION FOR MATT FARMER, THOMAS FINUCANE, KEVIN BOOTH, MICHAEL FINUCANE AND TIMOTHY HESS TO ATTEND THE CONTOMS EMT-T #134 TRAINING TO BE HELD MARCH 2-6, 2020 IN CHANDLER, AZ.


CM 02/27/2020 $525.00 Finance Bond refund: Christopher Montez CM2015000419 B945


5016024180 $108.32 Parks first aid.


44210 $204.57 Sanitation - Landfill Diesel fuel nozzel

44221 $98.24 Sanitation - Landfill Diesel fuel nozzel


0969-424118 $301.39 Parks Parts.

0969-424121 $38.19 Parks Parts.


renewal 2020 $34.00 Library Annual subscription Main Library

COOLIDGE EXAMINER


COCHISE PETROLEUM EQUIP. CO.


CONSOLIDATED ELECTRICAL DISTRIBUTORS


CHRISTOPHER MONTEZ


CINTAS FIRST AID & SAFETY


CDW GOVERNMENT, INC.


CHESAPEAKE HEALTH EDUCATION PROGRAM INC


CASA GRANDE VALLEY NEWSPAPERS INC.


5


0018501251398601 feb $66.34 Community Services Palm Island Cox telephone 2/7 to 3/6


CA 02/27/2020 $50.00 Finance Bond refund: Michael Norman CM2019000866 B944


19217825 020720 $72.49 Public Works Bottle water service and water dispenser rental fees for all PW Divisions at NOC, WW, and Landfill Inv. 19217825 020720 DOI 2-7-20.

19217825020720 LF $33.64 Public Works Bottle water service and water dispenser rental fees for all PW Divisions at NOC, WW, and Landfill Inv. 19217825 020720 DOI 2-7-20.

19217825020720 WW $25.94 Public Works Bottle water service and water dispenser rental fees for all PW Divisions at NOC, WW, and Landfill Inv. 19217825 020720 DOI 2-7-20.

19592665 $65.18 Public Works Coffee Supplies for all PW Divisions at NOC, WW, Sanitation and Admin Inv.19592665 020720 DOI 2.7.2020

19592665 2 $102.15 Public Works Coffee Supplies for all PW Divisions at NOC, WW, Sanitation and Admin Inv.19592665 020720 DOI 2.7.2020




ET 02/27/2020 $350.00 Fleet Services TOW FOR #536


EMPC0652346 $29.69 Fleet Services PARTS & SERVICES

EMPS4803962 $58.87 Fleet Services PARTS & SERVICES



EMPS4872504 $1,143.67 Sanitation - Landfill 5% Molly Grease

EMWK12899348 $8,831.02 Fleet Services PARTS & SERVICES

EMWK2926955 $4,686.72 Fleet Services PARTS & SERVICES


INV00028910 $3,300.00 Fire Yearly subscription-cloud based Stationcheck application. Invoice INV00028910

ESO SOLUTIONS INC


ELITE TOWING LLC


EMPIRE SOUTHWEST LLC


CYNTHIA ATKINSON


DS SERVICES OF AMERICA, INC.


COX COMMUNICATIONS, INC.


6


ECI-3206 $4,007.18 Fire Annual Extrication Service Maintenance and Repairs.


2132020 $150.00 Fire 2020 ANNUAL DUES


I1-10013624 $449.64 Fire TACTEC PLATE CARRIER, STRYKE TDU RAPID SHIRT, STRYKE PANTS (THEFF) (TIM HESS)


GW 02/27/2020 $234.00 Finance Travel reimbursement 3/12/2020


GR 02/27/2020 $200.00 Finance Bond refund: Gregory Rodriguez CM2019000397 B845


AG 02/27/2020 $159.39 Finance Travel reimbursement 1/24/2020


3204739 $366.00 Golf F&B Supplies-Beer



182408-A $5,863.36 Fire Change order for Shop 443/33839. Invoice 182408-A

544968 $463.33 Risk Management Repairs on Fire Vehicle 432 DOL: 11/12/19





219486 $265.00 Facilities Services Water treatment for the City Hall Main Cooling tower. Invoice # 219486

HUGHES FIRE EQUIPMENT, INC.


INTERNATIONAL CHEMTEX CORP.


GUERRA, ANNA


HENSLEY BEVERAGE COMPANY


GARRETT WALKER


GREGORY RODRIGUEZ


FIRE CHIEFS ASSOC. OF PINAL COUNTY


FX TACTICAL, LLC


EXTRICATION CONCEPTS


7


KENT 02/27/2020 $312.00 Aquatics payment for spring 2020 ballroom dance SIC


15755505 $4,272.04 Sun Corridor MPO Services Rendered January 2020


LJS 02/27/2020 $107.68 Finance Reimbursement of Leadership Academy Expenses/ Refreshements


LS 02/27/2020 $525.00 Finance Bond refund: Christopher Montez CM2015002987 B946


4763440 4760184 $1,465.40 Fire Water gear and new rope equipment


MG 02/27/2020 $1,164.25 Community Services


100 $8,120.00 Finance Consulting Services Preparation for audit

101 $15,820.00 Finance Consulting Services Audit preparation

102 $16,380.00 Finance Consulting Services Preparation of audit review


PHX52522 $1,700.00 IT - Tech Support & Data Mgmt

Telephony Gold: March PHX52522


Mendivil 02/27/2020 $225.00 Community Services DJ for Len Colla Dance

MENDIVIL


MAYS


MEDICUS IT, LLC


MALLORY SAFETY & SUPPLY, LLC


MARIA M GIL


LATONYA JORDAN-SMITH


LESLIE SAUCEDO


KENT


KIMLEY-HORN & ASSOCIATES, INC.


8


09-926767 $50.91 Fleet Services FEBRUARY 2020 #2






09-947288 $88.87 Sanitation - Landfill Misc: Tools, Filters



09-948221 $51.51 Fleet Services Feb-20

09-948930 ($109.54) Fleet Services Feb-20















09-951028 ($44.13) Fleet Services FEBRUARY 2020 #2







MERLE'S 02/27/2020 $1,218.15 Fleet Services Jan 2020 INV 09-948032, 09-948056, 09-948132, 09-948141, 09-948203, 09-948096, 09-948161, 09-948172, 09-948244, 09-948284, 09-947136, 09-948633, 09-948586, 09-948712, 09-948755


MV 02/27/2020 $200.00 Finance Bond refund: Phoenix Herring CM2018000332


482 $69.00 Senior Adult Services DPSC speaker repair, replacement part

MICHELLE VEIUM


MIELE ENTERTAINMENT


MERLE'S AUTOMOTIVE SUPPLY


9


RI 53500320 001 $231.79 Fleet Services TIRE SUPPLIES


Fleet 2/27/2020 $53.00 Public Works Office supply order for Landfill, Fleet and Admin Orders 444038217-001 443649446-001 443649681-001

Landfill 2/27/20 $81.76 Public Works Office supply order for Landfill, Fleet and Admin Orders 444038217-001 443649446-001 443649681-001

PW supplies 2/27/20 $210.29 Public Works Office supply order for Landfill, Fleet and Admin Orders 444038217-001 443649446-001 443649681-001


66448 $499.50 Fire Annual software maintenance


3543477 $16,502.85 Fleet Services Feb 2020 Fuel delivery for NOC




6785599 $38.79 Sanitation - Landfill Repair to #548 Volvo tire


6027 2/27/20 $17,663.15 Parks Elliott Park Sidewalk and curbing Project.


AM 02/27/2020 $62.00 City Court Restitution Payment

DF 02/27/2020 $60.00 City Court Restitution Payment

JC 02/27/2020 $50.00 City Court Restitution Payment

JML 02/27/2020 $20.00 Finance Restitution Payment

TW 02/27/2020 $325.00 City Court Restitution Payment

Walmart 02/27/2020 $16.81 City Court Restitution Payment

RESTITUTION PAYMENT


PURCELL TIRE & SERVICE CENTER


R.E.A. CONSTRUCTION CO. INC.


POWERPHONE INC.


PRO PETROLEUM INC


MYERS TIRE SUPPLY CO.


OFFICE DEPOT INC.


10


9929 $5,556.90 Engineering Maricopa Casa Grande Highway & Val Vista Blvd Survey & Design/Project Management/Horrocks structural & QC review

10170 $20,000.00 Engineering Florence-Main-Third alternatives analysis

0010181 0009365 $22,475.75 Engineering Maricopa Casa Grande Highway & Val Vista Blvd MOD Research & Field study, prepare MODs, set ROW corners, and project management.


1963 $3,379.80 Facilities Services Paul Mason replacement swamp cooler, part of FY20 Facility Plan. Ordinance 3167 contract # 1019-32

1964 $3,269.80 Facilities Services Fire station 502 Swamp cooler replacement part of FY 20 Facilities plan. Contract 1019-32 Ordinance 3167

1966 $1,343.00 Facilities Services Animal control Cooler pad replacement on cat room coolers, part of FY20 Facilities Plan. Ordinance 3167 contract # 1019-32

1967 $2,170.20 Facilities Services Ordinance 3167 contract # 1019-32. FY 20 Facilities plan to replace the swamp cooler pads on the four swamp coolers for equipment maintenance for the North Operation Facility.

5655 $972.00 Facilities Services Replacement of the cooler pumps and belts of the four swamp coolers at the NOC equipment mechanics bay invoice # 5655


SSND 02/27/2020 $43.00 Fire Notary application fee- Daniel Kent


5238 $8,105.00 Planning & Development Inv 5238 for Plan review services provided by SCA through January Lucid Motors


27206 $22.50 City Manager INV# 27206 Project Tiger costs to be split between Pinal County and City of Casa Grande


1907634 $257.92 Golf F&B Supplies-Liquor


321-0071634-021 Mar $218.95 Finance 202 E 1st Ave

321-1206446-002 Mar $315.59 Finance 202 E 1st Ave

SOUTHERN GLAZER'S WINE & SPIRITS, LLC


SOUTHWEST GAS CORP.


SHUMS CODA ASSOCIATES, INC.


SIMS MACKIN, LTD


RUSH AIR CONDITIONING & REFRIGERATION


SECRETARY OF STATE


RICK ENGINEERING COMPANY


11


Staples 02/27/2020 $139.74 Planning & Development Office Supplies - DC


98279541-0001 $316.67 Community Services Invoice #98279541-0001- Video pipe camera w/200'cable, sales items


1296 $440.03 Fire POLOS- D. Kent and K. Adams


8336412-001 $509.88 Streets 2020 Equipment Rental Road Broom for Rodeo Grounds.


249815918 0 $228.46 Golf F&B Supplies

249833560 9 $1,008.61 Senior Adult Services raw food items

249848254 2 $194.85 Senior Adult Services raw food items for breakfast fundraiser

249848255 9 $1,059.77 Senior Adult Services raw food items, containers/lids, and bleach

249859011 $124.34 Senior Adult Services 16qt pot and table pans


400188 $750.00 Fire Structural Analysis fee on H-frame on CG Mountain to support microwave dishes. Invoice 400188


843980541 2/27/2020 $194.07 Library Library materials


4965866-00 $4,460.00 Fleet Services PUMP TEST


Ref 769021 $32.89 Parks Villago Park RR 1

THOMPSON SAFE LOCK & KEY INC.


THE NEW YORK TIMES


THE W.W. WILLIAMS COMPANY LLC


SYSCO ARIZONA (A DIVISION OF SYSCO USA I, INC)


TEP OPCO LLC


SUNRISE EMBROIDERY


SUNSTATE EQUIPMENT CORP.


STAPLES CONTRACT & COMMERCIAL LLC


SUNBELT RENTALS, INC.


12


814122 $80.00 Community Services CRC Fire Extinguisher inspection

814129 $513.19 Sanitation - Landfill Annual fire extinguisher inspections, repairs and replacements. Invoice#814129


TB 02/27/2020 $234.00 Finance Travel cash advance 3/12/2020


3101011791 $53.94 Airport Uniform Service Invoice #: 3101011791 Invoice Date: 02/12/2020

3101013015 $53.94 Airport Uniform Service Invoice #: 310 1013015 Invoice Date: 02/19/2020


43831 $12,762.46 Fleet Services JAN 2020 INV RA32000917:01 XA320037765:01 XA320038533:01 XA320038249:01 XA320038738:01XA320038730:01 XA320038441:01 XA320038242:01 XA320038865:01 XA320039080:01 XA320038864:01 XA320038903:01 XA320039294:01 XA320039517:01 XA320039745:01 XA320039800:01 XA320040002:01 XA320040303:01 XA320038445:01


9848135686 $1,404.61 Finance Fire Department


13234322 $1,589.07 Streets 20 gallons Tribune, 15 gallons Up End Hydro Cap


002-21747 $1,362.08 Planning & Development Invoice # 002-21753, 002-21754, 002-21755, 002-21750, 002-21751, 00221749, 002-21748 and 002-21747



002-21750 $854.10 Planning & Development Invoice # 002-21753, 002-21754, 002-21755, 002-21750, 002-21751, 00221749, 002-21748 and 002-21747

WILBUR-ELLIS CO.


WILLDAN ENGINEERING

VELOCITY TRUCK CENTERS


VERIZON WIRELESS


TYLER BOGART


UNIFIRST CORP. OF TUCSON


TRI-VALLEY FIRE EQUIPMENT


13


002-21751 $969.64 Planning & Development Invoice # 002-21753, 002-21754, 002-21755, 002-21750, 002-21751, 00221749, 002-21748 and 002-21747





1723055 $245.82 Fire NFPA ANNUAL EXAMS










INV04335 $4,900.00 Fire Annual Blue Card Continuing Education


69867489 $1,171.00 Animal Care & Control Invoice# 69867489 Kennel Cleaning

69874743 $1,095.82 Animal Care & Control Invoice# 69874743 Kennel Cleaning

69885444 $1,062.36 Animal Care & Control Invoice #69885444 Kennel Cleaning

69893606 $1,488.97 Animal Care & Control Invoice#69893606 Kennel Cleaning


434344 $586.27 Finance Premiums due 2/16/2020

851048 $586.29 Finance Premiums Due 3/16/2020


831258 03/05/2020 $357.69 Finance Animal Control

3/5/2020

WILLDAN ENGINEERING (continued)

ALLSTREAM


ADECCO USA, INC.


AFLAC


1582 LLC


ACROSS THE STREET PRODUCTIONS



14


13028982 $64.86 Fire


Slide Renu 3/5/2020 $12,228.00 Aquatics remaining balance for slide & water feature repainting at PIFAP


6182909 $2,272.75 Community Services Deposit for Halloween 2020 Inflatables


0054700000 March $96.20 Finance 700 N Henness Rd

0129000000 March $40.14 Finance 1638 E Carolyn Way

0157730000 March $71.88 Finance 350 E 5 St


0489721000 March $37.55 Finance 349 N Peart Rd

0554121000 March $1,418.22 Finance 900 N Amarillo St

0598701000 March $56.54 Finance 601 N Drylake St Unit 1-2

1233131000 March $38.07 Finance 259 E 4 St

1421900000 March $74.10 Finance 215 W Main Ave

1600331000 March $68.27 Finance 1400 N Pinal Ave

1812341000 March $83.99 Finance 2300 E Tanger Dr Signal


1921321000 March $149.81 Finance 601 N Drylake St

2308421000 March $73.58 Finance 701 N Arizola Rd

2417401000 March $1,147.71 Finance 2612 W Gila Bend Hwy C

2881160000 March $4,950.38 Finance 2612 W Gila Bend Hwy A

3274210000 March $40.28 Finance 1265 N Clements Rd

3853420000 March $40.14 Finance 1706 E Sandalwood Rd Spklr

5167557809 March $202.74 Finance 108 W 2 St

5899550000 March $2,093.50 Finance 1115 N Brown Ave

6123190000 March $49.39 Finance 399 W Florence Blvd

6564161000 March $58.00 Finance 300 W 2 St Unit 1-2


6748431000 March $82.69 Finance 611 N Marshall St

7125631000 March $39.13 Finance 401 N Florence St

7169221000 March $135.20 Finance 101 E Main St

7391361000 March $37.80 Finance 204 N Hermosilla St Spklr



7936210000 March $6,384.40 Finance 2612 W Gila Bend Hwy B

8139040000 March $74.07 Finance 900 N Amarillo St


ARIZONA PUBLIC SERVICE


AQUASHIELD PRODUCTS LLC


ARIZONA BOUNCE AROUND INC


AQUA CHILL OF SCOTTSDALE INC AC #13


15


041-03-99902-1 Mar $460.89 Finance FH 380 CG Ave & Kortsen Rd

041-03-99904-1 Mar $499.60 Finance FH 213 Mission Parkway/Fiesta Dr

041-03-99919-1 Mar $460.89 Finance FH 811 Sabin Dr & Henness St

041-03-99928-1 Mar $465.37 Finance FH 347 N Ave De Palmas & Tierra Plm

041-68-99903-1 Mar $36.16 Finance Special Billing-Fire Sprinkler

041-72-15665-1 Mar $72.02 Finance Trekell & 9th Pl

041-74-18604-2 Mar $230.47 Finance Troy Glaus Field

041-74-600000-2 Mar $72.02 Finance 1504 N Mimosa Way

041-76-26551-1 Mar $281.00 Finance 1115 N Brown-Pool

041-76-27516-1 Mar $230.45 Finance 1317 E Cottonwood Ln

041-78-29994-1 Mar $28.79 Finance Palm Park Blvd

041-78-29995-5 Mar $52.15 Finance N Median

041-78-29996-1 Mar $28.79 Finance N Median

041-78-29999-1 Mar $230.45 Finance Palm Park

041-78-31023-1 Mar $231.21 Finance Park W Pamela Ave

041-78-320639-1 Mar $230.45 Finance Brown/Palm Park Blvd

041-82-35360-1 Mar $230.45 Finance Rotary Pk Trekell Rd

041-83-19990-2 Mar $230.46 Finance Rodeo Rd/W Santa Rosa

041-83-19995-2 Mar $230.45 Finance Rodeo Rd/W Santa Rosa

041-84-70400-1 Mar $70.55 Finance Rancho Grande Park

041-85-12690-1 Mar $248.35 Finance 1637 E McCartney Rd

041-85-12695-1 Mar $37.21 Finance 1637 E McCartney Rd


ArtMobile 03/5/2020 $500.00 City Clerk 2020 Partnership Funding


1400347 $68,133.27 City Manager Inv# 1400347 Equipment, materials & manufacture coverage for AV renovation of Council Chambers


2035020828 $26.24 Library Library Materials







2035087014 $1,102.59 Library Library Materials





BAKER & TAYLOR INC.


ARTMOBILE-AZ INC


AUDIO VISUAL INNOVATIONS INC


ARIZONA WATER COMPANY


16


1641960 $131.59 Fleet Services Feb-20


1630 $300.00 City Clerk Venue Rental - Plein Air Event Invoice # 1630

1631 $1,500.00 City Clerk 10-Minute Play Expenses Invoice # 1631


18933-1 $881.28 Public Works T-Shirt Orders Fleet - INV# 18935-1 DOI: 1/23/2020 Landfill - INV# 18934-1 DOI: 1/23/2020 Sanitation Collections - INV# 18936-1 DOI: 1/23/2020 Streets - INV# 18937-1 DOI: 1/23/2020 Wastewater - INV# 18933-1 DOI: 1/23/2020 Streets second order - INV# 19340-1 DOI: 2/14/2020 Facilities - INV# 19410-1 DOI: 2/20/2020



18936-1 $1,459.85 Public Works T-Shirt Orders Fleet - INV# 18935-1 DOI: 1/23/2020 Landfill - INV# 18934-1 DOI: 1/23/2020 Sanitation Collections - INV# 18936-1 DOI: 1/23/2020 Streets - INV# 18937-1 DOI: 1/23/2020 Wastewater - INV# 18933-1 DOI: 1/23/2020 Streets second order - INV# 19340-1 DOI: 2/14/2020 Facilities - INV# 19410-1 DOI: 2/20/2020

18937-1 19340-1 $1,595.63 Public Works T-Shirt Orders Fleet - INV# 18935-1 DOI: 1/23/2020 Landfill - INV# 18934-1 DOI: 1/23/2020 Sanitation Collections - INV# 18936-1 DOI: 1/23/2020 Streets - INV# 18937-1 DOI: 1/23/2020 Wastewater - INV# 18933-1 DOI: 1/23/2020 Streets second order - INV# 19340-1 DOI: 2/14/2020 Facilities - INV# 19410-1 DOI: 2/20/2020



83507890 $1,046.38 Fire Invoice 83507890

BOUND TREE MEDICAL, LLC


BLACKBOX FOUNDATION


BLANK CANVAS


BEARING BELT & CHAIN


17


54754 $45.33 Fire EXTERMINATING SERVICE STATION 504






BPI23193 $4,398.16 Wastewater Sodium bisulfite INV# BPI23193 DOI: 2/10/2020


66352 $70.53 Streets 4 Black Truck Wash Brushes with bumper


CC Collier 03/05/20 $200.00 Senior Adult Services DPSC Evening Dance entertainment for February 25th


569989 $730.00 Animal Care & Control Invoice# 569989 13 S/N surgeries for voucher program

571276 $420.00 Animal Care & Control Invoice# 571276 6 S/N Surgeries for voucher program


87337 03/05/2020 $174.00 City Manager Acct# 87337 CG Dispatch 1 Yr. renewal of City Manager Newspaper Subscription


31395 $76.44 Wastewater Standard portable toilet serviced once a week. Billing period: 2/9/2020-3/9/2020 INV# 31395 DOI: 2/9/2020


67717 $21.28 Animal Care & Control Invoice# 67717 Add for Rabies Clinic

69367 $152.80 City Clerk Legal Ads Invoice # 69370 Invoice # 69540 Invoice # 69367 Invoice # 69369




CASA GRANDE VALLEY NEWSPAPERS INC.


CASA GRANDE DISPATCH


CASA GRANDE RENT A CAN


C.C. COLLIER


CASA GRANDE ANIMAL HOSPITAL


BRENNTAG PACIFIC INC


BRUSKE PRODUCTS


BRANHAM'S EXTERMINATING CO. INC.


18


WWT6472 $17,381.06 IT - Network & GIS VMware Host Replacement #3 CDW-G Quote: LCDH219

WWT6475 $17,381.06 IT - Network & GIS VMware Host Server Replacement #4 CDW-G Quote: LCDH301



WXG2512 VNV0499 $6,888.29 IT - Tech Support & Data Mgmt

Police Academy Laptops: Q4 CDW-G Quote: KXFF920

WXP5834 $29,724.61 Business Integration Vertosoft Workiva RNW Workiva RENEWAL


03062020CG $1,500.00 City Manager INV# 03062020CG Annual Celebration Dinner Silver Sponsor Table of 10


F200 200000002785 $14,000.00 Fire INV. F200 200000002785 FEE FOR 4 FIRE RECRUITS


211196795 $2,178.54 IT - Tech Support & Data Mgmt

LAN Sweeper Maintenance Reference Number: 211196795


130791 $760.20 Fleet Services Feb-20


14109223 Remainder $90.00 Risk Management **Original PO 20-3517 submitted for $1603.71 & invoice is $1693.71** Replacement of Door at Station 504 DOL: 11/12/2019. Claim #98003

14110446 $1,052.65 Facilities Services Repairs to the door in the fleet shop that was damaged. Invoice # 14110446


235772 $574.50 Finance Employee Assistance Program services EAP services-CFR EAPP

COOKSON DOOR SALES OF ARIZONA


COUNSELING & FAMILY RESOURCES


CLEVERBRIDGE, INC.


COMMERCIAL RADIATOR SERVICE INC


CESAR E. CHAVEZ MEMORIAL


CITY OF MESA


CDW GOVERNMENT, INC.


19


54-86554 $1,905.67 Facilities Services Emergency Generator at station 503 water pump has failed. Generator will not start at this time.

54-87635 $3,324.56 Facilities Services Repairs to the 1500KW generator at the waste Water plant.

54-87663 $2,547.25 Facilities Services Waste Water 300KW generator repairs, found during last inspection


1109 $965.00 Planning & Development ABATEMENT - 5 sites

1110 $1,300.00 Planning & Development ABATEMENT - 204 E 9th


1451254 $1,365.00 City Manager INV# 1451254 RE: Part 16 Complaint - For Professional services through 1.31.20


27098 $48.92 Fire Personnel ID stickers for HazMat technicians. Invoice 27098


272000164-20 177-20 $9,148.30 Wastewater sodium hypochlorite for disinfection INV# 272000164-20 DOI: 2/4/2020 - $4,519.24 INV# 272000177-20 DOI: 2/7/2020 - $4,629.06

272000217-20 220-20 $8,462.16 Wastewater Sodium hypochlorite for disinfection. INV# 272000217-20 DOI: 2/13/2020 INV# 272000220-20 DOI: 2/17/2020


15634758 021920 $21.72 City Clerk Water for City Clerk's Office Invoice # 15634758 021920

18522954 022220 $63.63 Planning & Development Inv 18522954 022220 Water for DC

3861805 022220 $120.36 City Manager INV# 3861805 022220 Jan $48.28 and Feb $72.08 - total= $120.36


EW 03/05/2020 $500.00 Finance Best Of Show Winner-Arts & Humanities Commission

ED WARD


DPC ENTERPRISES, LP


DS SERVICES OF AMERICA, INC.


DICKINSON WRIGHT PLLC


DOUBLE T SIGNS, INC.


CUMMINS SALES AND SERVICE


DIAZ DEVELOPING CONTRACTOR LLC


20


64764 March $6,386.36 Finance Mission Single Family Lights ED2-8000-7300-Light


40349 $1,892.81 Finance 9000007001-4800 N Anderson Rd 9000007002-T05S R04E S23 NW 9000007003-T05S R04E S23 NW 9000007004-52765 W I8 Frontage Rd


1163 $350.00 Fleet Services TOW FOR #556


1646-1 $1,732.79 Water Water line repair 32441 San Lorenzo INV# 1646-1 DOI: 1/31/2020


19-1624-1 $3,200.00 Planning & Development CG Contract #0719-14 Proposal for Flood Elevation Certificates


45052471 $1,596.12 Fleet Services Feb-20


35503 $1,367.11 Wastewater BFP scale load cells INV# 35503 DOI: 12/20/2019

35558 $1,389.00 Wastewater 2-Flow Cells for cake pumps INV#: 35558 DOI: 1/7/2020


83899004 $83.23 Golf F&B Supplies-Chips


9369955167 $294.16 Fleet Services PAST DUE INVOICE FOR 11/27/2019

9436067400 $224.07 Facilities Services Maintenance Supplies for the City

9443036232 $59.63 Facilities Services Maintenance Supplies for the City

FRITO LAY, INC.


GRAINGER, INC.


FLEETPRIDE INC


FORCE FLOW EQUIPMENT


ELLISON-MILLS CONTRACTING LLC


EPS GROUP INC


ELECTRICAL DISTRICT #3


ELITE TOWING LLC


ELECTRICAL DISTRICT #2


21


JH 03/05/2020 revise $480.48 Finance Travel reimbursement 1/31/2020





2443 $7,369.45 Finance Interim Finance Director week of 2/17-2/28/20 and mileage.


218212 $265.00 Facilities Services Water treatment for the cooling tower at City Hall Main. Invoice # 218212


ILA 03/05/2020 $100.00 Finance People's Choice Winner-Arts and Humanities Commission


ILA 03/05/2020 $100.00 Finance Best In Show Winner-Youth-Kaylee Lopez-Arts and Humanities Commission 2020 Plein Air Event


JS 03/05/2020 $52.00 Finance Travel Reimbursement 03/12/2020


Kash3520 $2,032.00 Aquatics Spring Gymnastics SIC instructor payment


7745820 $271.55 Wastewater Stocking of bolt bin. INV# 7745820 DOI: 2/18/2020

KIMBALL MIDWEST


JAMIE SHUTE


KASHNER


ISRAEL LOPEZ-ARENAS


ISRAEL LOPEZ-ARENAS


INTERIM PUBLIC MANAGEMENT, LLC


INTERNATIONAL CHEMTEX CORP.


HAFNER


HENSLEY BEVERAGE COMPANY


22


KH 03/05/2020 $250.00 Finance 2nd Place Winner Arts & Humanities Commission 2020 Plein Air Event


11567784 $36.41 Fire WORKFORCE TELESTAFF IVR SERVICE


INV265397 $2,666.14 Fire TURNOUT GEAR

INV277420 $2,666.13 Fire TURNOUT GEAR


LM 03/05/2020 $235.00 Finance Charge Dismissed-receivable fund


Luevano3520 $420.00 Community Services Youth Basketball Referee


MSS3520 $1,050.10 Fire TRT equipment for team.











09-951933 $40.68 Fleet Services INV 09-951933 DOI 2.21.2020 WO#145190 Unit#2123






MALLORY SAFETY & SUPPLY, LLC


MERLE'S AUTOMOTIVE SUPPLY


LAREESA M MEDFORD


LUEVANO


KRONOS INC.


L.N. CURTIS & SONS


KRISTAL HOEH


23


98442256 credit ($101.52) Library Library Materials
















PS1315735 $1,281.28 Animal Care & Control Invoice#PS1315735 Cleaning Supplies


MM3520 $348.00 Community Services Youth Basketball Referee


IN1427229 $379.31 Fire Nozzle tips for Shop 443. Invoice IN1427229


108125 $458.25 Wastewater Annual calibration services of laboratory equipment. INV# 108125 DOI: 1/31/2020


NGDC3520 $676.00 Aquatics instructor payment for spring 2020 dance classes


55948 $117.53 Facilities Services Front fountain chemicals and treatment



NORRIS POOL & SPA


NATIONAL CALIBRATION, INC.


NEW GENERATION DANCE COMPANY


MONTIJO, MONTY


MUNICIPAL EMERGENCY SERVICES INC


MIDWEST TAPE


MOMAR, INC.


24


0001feb2020 $3,438.00 Community Services Umpire Payment


1429167 $8,855.46 Wastewater Polymer for solids handling operations INV# 1429167 DOI: 2/11/2020


66491 $1,458.00 Fire Certifications- Krystel and Daniel


GG 03/05/2020 $160.00 Finance Restitution Payment

P00052926 $275.00 City Court Restitution Payment

P00052951 $1,434.00 City Court Restitution Payment


RV 03/05/2020 $50.00 Finance People's Choice Award- Youth-Karissa Mendivil-Arts and Humanities Commission 2020 Plein Air Event


RV 03/05/2020 2 $75.00 Finance 2nd Place-Youth-Sophia Mendivil-Arts and Humanities Commission 2020 Plein Air Event


SP 03/05/2020 $300.00 Finance Reimbursement lab fee's for Paramedics Class


50416029 $60.00 Planning & Development Title Searches for 4 properties


50420095 Update 2-26 $60.00 Planning & Development Title Searches for 4 properties


SECURITY TITLE AGENCY


REYNA VILLEGAS


SCOTT PIEPER


RESTITUTION PAYMENT


REYNA VILLEGAS


POLYDYNE, INC.


POWERPHONE INC.


PITTMAN, RODNEY EUGENE


25


100606721 $213.26 Senior Adult Services milk

100626991 $213.26 Senior Adult Services milk


FLEX00013857 $553.00 Finance Flexible Benefit Plan Admin Fees ACH Fees Debit Card Per Participant Fees


1915978 $369.21 Golf F&B Supplies-Liquor


12047 $17,787.02 Wastewater Lift Station #4 @ 9th & Thornton INV_12047 DOI: 1/10/2020

12068 $8,796.96 Wastewater Lift Station #2 @ Trekell & Casita INV# 12068 DOI: 1/29/2020


321-0033864-021 Mar $166.73 Finance 1101 E 4th St

321-0054413-024 Mar $197.84 Finance 410 E Florence Blvd


321-0070716-022 Mar $175.35 Finance 605 N Drylake St

321-0070721-021 Mar $265.56 Finance 449 N Drylake St


321-0071194-023 Mar $144.40 Finance 407 N Sacaton St

321-0096274-022 Mar $31.27 Finance 404 E Florence Blvd

321-1208141-002 Mar $883.44 Finance 2612 W Gila Bend Hwy

321-1214250-002 Mar $464.33 Finance 1637 E McCartney Rd


259612 $579.79 Finance Invoice#259612 2/7/20 Animal Control - New Job Set Up & Env Stad#9 etc. Invocie#259613 2/7/20 Animal Control Monthly Billing

259613 $134.61 Finance Invoice#259612 2/7/20 Animal Control - New Job Set Up & Env Stad#9 etc. Invocie#259613 2/7/20 Animal Control Monthly Billing

STANDARD PRINTING COMPANY, INC.


SOUTHWEST ENVIRONMENTAL TESTING, INC.


SOUTHWEST GAS CORP.


SHEAKLEY WORKFORCE MGMT SRVS LLC SHEAKLEY PENSION


SOUTHERN GLAZER'S WINE & SPIRITS, LLC


SHAMROCK FOODS CO.


26


3416786685 $144.31 Finance Invoice#3417891290 6/29/19 & Invoice#3416786685 6/15/19

3417891290 $11.85 Finance Invoice#3417891290 6/29/19 & Invoice#3416786685 6/15/19


6445631 $464.15 Animal Care & Control Invoice #6445631 Cleaning supplies


12998 $725.00 Public Information Office CG Contract: 513-1 | Invoice# 12998 Qty: 1 | Rate: $725 | Total: $725 Sales Rep: Russell Towers Phone: 214-432-5905 | [email protected] Swagit Account# 2K130509CG Re: Video Streaming Services (May 2019) Content Delivery Package 1: Up to 30 indexed meetings per year, 24/7 Live stream and 10 hrs of specialty per month.

13245 $725.00 Public Information Office CG Contract: 513-1 | Invoice# 13245 Qty: 1 | Rate: $725 | Total: $725 Sales Rep: Russell Towers Phone: 214-432-5905 | [email protected] Swagit Account# 2K130509CG Re: Video Streaming Services (Jun 2019) Content Delivery Package 1: Up to 30 indexed meetings per year, 24/7 Live stream and 10 hrs of specialty per month.

13540 $725.00 Public Information Office CG Contract: 513-1 | Invoice# 13540 Qty: 1 | Rate: $725 | Total: $725 Sales Rep: Russell Towers Phone: 214-432-5905 | [email protected] Swagit Account# 2K130509CG Re: Video Streaming Services (Aug 2019) Content Delivery Package 1: Up to 30 indexed meetings per year, 24/7 Live stream and 10 hrs of specialty per month.

13732 $725.00 Public Information Office CG Contract: 513-1 | Invoice# 13732 Qty: 1 | Rate: $725 | Total: $725 Sales Rep: Russell Towers Phone: 214-432-5905 | [email protected] Swagit Account# 2K130509CG Re: Video Streaming Services (Sep 2019) Content Delivery Package 1: Up to 30 indexed meetings per year, 24/7 Live stream and 10 hrs of specialty per month.

14117 $725.00 Public Information Office CG Contract: 513-1 | Invoice# 14117 Qty: 1 | Rate: $725 | Total: $725 Sales Rep: Russell Towers Phone: 214-432-5905 | [email protected] Swagit Account# 2K130509CG Re: Video Streaming Services (Nov 2019) Content Delivery Package 1: Up to 30 indexed meetings per year, 24/7 Live stream and 10 hrs of specialty per month.

14297 $725.00 Public Information Office CG Contract: 513-1 | Invoice# 14297 Qty: 1 | Rate: $725 | Total: $725 Sales Rep: Russell Towers Phone: 214-432-5905 | [email protected] Swagit Account# 2K130509CG Re: Video Streaming Services (Dec 2019) Content Delivery Package 1: Up to 30 indexed meetings per year, 24/7 Live stream and 10 hrs of specialty per month.

SUN CHEM INDUSTRIES INC


SWAGIT PRODUCTIONS, LLC


STAPLES CONTRACT & COMMERCIAL LLC


27


127470 $868.76 Sanitation - Collections LES - 0000005248 Invoice for 29 GPS units - Agreement 14325 Billing period 2/1/2020 - 2/29/2020 INV# 127470 DOI: 2/4/2020


249848253 $410.42 Golf F&B Supplies

249862491 $1,218.47 Senior Adult Services raw food items


CGC0220-2 $500.00 City Clerk 2020 Partnership Funding Grant


TWC 03/05/2020 $32.76 Human Resources Retirement Plaque: Laura Blakeman


814120 $909.25 Facilities Services Public Safety Fire extinguisher service invoice # 814120


3101011681 $79.03 Public Works Uniforms delivered on 2/12/2020













722144 $65.78 Fire UNIFORMS & ACCESSORIES

722145 $2,433.05 Fire UNIFORMS & ACCESSORIES




UNITED FIRE EQUIPMENT CO.

TRI-VALLEY FIRE EQUIPMENT


UNIFIRST CORP. OF TUCSON


THE OPPORTUNITY TREE


THE WINNERS CIRCLE


SYNOVIA SOLUTIONS, LLC


SYSCO ARIZONA (A DIVISION OF SYSCO USA I, INC)


28








WO#0145152 $336.12 Fleet Services 3" INLINE VALVE


141748 $39.15 Wastewater Replacement sludge judges and lab supplies INV# 141748 DOI: 2/11/2020 INV# 143221 DOI: 2/12/2020

143221 $455.65 Wastewater Replacement sludge judges and lab supplies INV# 141748 DOI: 2/11/2020 INV# 143221 DOI: 2/12/2020


A38795 $131.04 Fire Radio cover plates for Quantums. Invoice A38795


80671288 $1,322.69 Streets Hot Mix Asphalt for West Side Patches


P2P1612001 $1,387.00 Fleet Services Feb-20


78915657 $863.49 Fire Janitorial Products for the FD


AP46103 $78.45 Finance Refund

UNITED FIRE EQUIPMENT CO. (continued)

WAXIE SANITARY SUPPLY


WENDY RAMIREZ


VULCAN MATERIALS COMPANY, WESTERN DIVISION


WATEROUS CO.


USABLUEBOOK


VALLEY PUMP & MACHINE WORKS



UNITED TRUCK & EQUIP. INC.


29


white3520 $2,032.00 Aquatics Spring Gymnastics SIC instructor payment


ZH 03/05/2020 $52.00 Finance Travel Cash Advance 3/12/2020

Check Run Total: $772,322.12

WHITE


ZAIDA HERALDES


30

City Council Regular Meeting *G.1 Meeting Date: 03/16/2020 Recommended by: Karla Lange, Deputy City Clerk Prepared by: Karla Lange, Deputy City ClerkFinance Director Review: Rob Sweeney City Attorney Review: Brett Wallace Approved by: Larry Rains Date Submitted: 01/23/2020 Type of Action Requested: Ordinance

SUBJECT:RECOMMENDATION:DISCUSSION:FISCAL IMPACT:ALTERNATIVES:

AttachmentsOrd. 3190

ORDINANCE NO. 3190

AN ORDINANCE OF THE COUNCIL OF THE CITY OF CASA

GRANDE, ARIZONA, ACCEPTING A PROPOSAL FROM

WESTERN UTILITY CONTRACTORS, LLC DBA OVERLEY’S

FOR THE HAULING OF BIOSOLIDS; AUTHORIZING THE

EXPENDITURE OF PUBLIC FUNDS; AND EXECUTION OF A

CONTRACT WITH, OR PURCHASE ORDER TO WESTERN

UTILITY CONTRACTORS, LLC DBA OVERLEY’S

WHEREAS, the City of Casa Grande owns and operates a 12 million-gallon per day Water Reclamation Facility, the proper functioning of which requires services

to properly treat and dispose of the sludge for approximately 17,500 wet tons of Class A biosolids per year; and

WHEREAS, the biosolids can be hauled to the City’s landfill where they will

be deposited and blended with imported soils and utilize as a cover material, which is

required to be placed to maintain regulatory compliance, allowing for a beneficial use of the biosolids; and

WHEREAS, the City sought proposals to enter into a contract to provide for sludge hauling, treatment, and disposal services for two (2) years with a City controlled

option to renew for three (3) additional one-year terms under the same terms and condition at the City’s sole discretion; and

WHEREAS, the proposal submitted by Western Utility Contractors, LLC, dba Overley’s, was determined to be the lowest responsive bidder and City Staff has

determined that the firm is qualified to provide the services; and

WHEREAS, the City of Casa Grande is committed to providing the best possible services to its citizens and as a result the Mayor and Council find that accepting the proposal from Western Utility Contractors, LLC dba Overley’s to provide

these materials and services is in the best interest of the City of Casa Grande,

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Casa Grande, Arizona, as follows:

The Mayor and Council of the City of Casa Grande hereby authorize:

1

1. Accepting the proposal from Western Utility Contractors, LLC, dba Overley’s, for the removal of sludge from the City’s Water Reclamation Facility for a two (year) term

with the option to renew for three (3) additional one-year terms; and

2. Expenditure of public funds for the purpose of labor and equipment necessary to load, haul and deposit material in an amount not to exceed the amount budgeted annually; and

3. Execution by the City Manager of a contract and any amendments deemed

appropriate by the City Manager thereto (identified in City records as C.G. Contract No. 320-4), in accordance with the terms contained in Western Utility Contractors, LLC dba Overley’s proposal on the project.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this 16th day of March, 2020.

___________________________

Craig H. McFarland

Mayor

ATTEST: APPROVED AS TO FORM:

__________________________ ___________________________

Gloria Leija, MMC Brett Wallace

City Clerk City Attorney

ORDINANCE NO. 3191


GRANDE, ARIZONA, ACCEPTING A PROPOSAL FROM C&S

ENGINEERS, INC. TO PROVIDE FOR THE DESIGN OF

TAXIWAY “G” AT THE CITY OF CASA GRANDE MUNICIPAL

AIRPORT; AUTHORIZING EXPENDITURE OF PUBLIC FUNDS

IN AN AMOUNT NOT TO EXCEED $220,000.00; AND

AUTHORIZING THE EXECUTION OF A CONTRACT

WHEREAS, the City of Casa Grande owns, operates, and occupies a 640-acre municipal airport that provides a world-class fuel product and maintains the owned buildings, lighting, and

property, and provides a safe environment for all its customers; and

WHEREAS, the Casa Grande Municipal Airport is committed to providing a safe efficient airport, and to support upgrades and additions to accommodate future growth; and

WHEREAS, the City currently own numerous lots within the Donovan Kramer Industrial Park; although these parcels are adjacent to the Airport a new Taxiway is necessary to

provide “through-the-fence” access for these parcels in which would provide for an economic development opportunity, as it provides a high level of service and uses for these parcels; and

WHEREAS, to provide through-the-fence access to the parcels the City sought firms to provide for the design of the complete on-airport taxiway, as well as the design of the off-airport

taxiway to service parcels along Rockwell Avenue and Grumman Avenue; and WHEREAS, services to be provided by the Consultant shall include topographic survey,

environmental, civil and geotechnical engineering services, as applicable, required to accomplish the services as outlined in the scope of work; and

WHEREAS, City staff ultimately determined C&S Engineers, Inc. to be the best responsive proposal to perform the work and has been determined by staff to have the capability

and capacity to complete the project, to include all topographic survey, environmental, civil and geotechnical engineering services required to accomplish the scope of work, all within the

budget limits established as part of the City’s annual budget process; and WHEREAS, the Mayor and Council find that awarding the agreement to C&S

Engineers, Inc. for the Design of Taxiway “G” project is in the best interest of the City of Casa Grande;

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Casa Grande,

Arizona, as follows:


1. Acceptance of the proposal from C&S Engineers, Inc. to provide for the Design of the Taxiway “G” project at the City of Casa Grande Municipal Airport; and

2. Expenditure of public funds in an amount not to exceed $220,000.00, which

includes a $13,845.00 contingency over the contracted price of $206,155.00, for change orders issued in accordance with the City’s Purchasing Policy; and

3. Execution by the City Manager of a contract (identified in City records as C.G. Contract No. 0320-5), in accordance with the terms contained in C&S Engineers,

Inc.’s proposal on the project.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this 16th day of March, 2020.

___________________________

Craig H. McFarland

Mayor


__________________________ ___________________________




SUBJECT:RECOMMENDATION:

DISCUSSION:FISCAL IMPACT:ALTERNATIVES:


ORDINANCE NO. 3192


GRANDE, ARIZONA, ACCEPTING A PROPOSAL FROM

LEGEND TECHNICAL SERVICES OF ARIZONA, INC. FOR

ENVIRONMENTAL LAB SERVICES; AUTHORIZING

EXPENDITURE OF PUBLIC FUNDS; AND AUTHORIZING THE

EXECUTION OF A CONTRACT WITH, OR PURCHASE

ORDER TO LEGEND TECHNICAL SERVICES OF ARIZONA,

INC.

WHEREAS, the City of Casa Grande’s Wastewater Division is responsible for

the collection, treatment, and recharge of the City’s wastewater and treats 1.8 billion gallons of wastewater to A+ water quality; and

WHEREAS, the City’s Wastewater Division is committed to provide and maintain an effluent that meets or exceeds all Federal, State, and Local regulations, to

maintain an efficient collection system through scheduled cleanings and inspections that adequately serve its customers, and monitor industrial discharges into the system;

and

WHEREAS, the City’s Wastewater Division is required by the Safe Drinking

Water Act (SDWA), Arizona Pollutant Discharge Elimination System (AZPDES) permits, Aquifer Protection Permit (APP) and the Pretreatment Permit program to

perform numerous analytical tests to ensure compliance; and WHEREAS, the City’s Wastewater Division is also required to perform

groundwater monitoring and testing in accordance with various permit requirements required for the operation of the landfill facility; and

WHEREAS, the City of Casa Grande solicited requests for proposals to

provide for the best means to ensure required levels of accuracy, quality assurance,

control program, licensure, reporting, communication, and project management and, therefore, the proposal submitted by Legend Technical Services of Arizona, Inc. was

determined to be the best qualified-based firm to provide the technical and analytical services required to satisfy permit requirements; and

WHEREAS, Legend Technical Services of Arizona shall provide all necessary environmental testing and analytical services for nutrients, biological, metals, non-

metals, organics, and radio chemicals in compliance by the State of Arizona, Federal Agencies, and to the satisfaction of the City’s Public Works Department Wastewater Division; and

WHEREAS, the City seeks to enter into a contract to provide an Environmental

Laboratory Services for one (1) year, with the option to renew for two (2) additional one-year terms under the same terms and conditions at the city’s sole discretion; and

WHEREAS, the City of Casa Grande is committed to providing the best possible services to its citizens and as a result the Mayor and Council find that

accepting the proposal from Legend Technical Services of Arizona, Inc. to provide these materials and services is in the best interest of the City of Casa Grande,

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Casa Grande, Arizona, as follows:


1. Accepting the proposal for professional services from Legend Technical Services

of Arizona, Inc. to provide Environmental Laboratory Services for up to a three-

year period; and

2. Expenditure of public funds for the purpose of an Environmental Laboratory Services necessary to perform numerous analytical tests to ensure compliance with Federal, State, and Local regulation in an amount not to exceed the amount

budgeted annually; and

3. Execution by the City Manager of the contract (identified in City records as C.G. Contract No. 0320-7), in accordance with the terms contained in Legend Technical Services of Arizona, Inc.’s proposal on the project.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande,

Arizona, this 16th day of March, 2020.

___________________________

Craig H. McFarland

Mayor


__________________________ ___________________________



ORDINANCE NO. 3193

AN ORDINANCE OF THE COUNCIL OF THE CITY

OF CASA GRANDE, ARIZONA, ACCEPTING A

PROPOSAL FROM ELLISON-MILLS

CONTRACTING, LLC TO PROVIDE

CONSTRUCTION MANAGER AT RISK (CMAR)

SERVICES FOR THE FLORENCE STREET, MAIN

AVENUE, AND THIRD STREET IMPROVEMENTS

PROJECT; AUTHORIZING EXPENDITURE OF

PUBLIC FUNDS IN AN AMOUNT NOT TO EXCEED

$1,999,039.52; AUTHORIZING THE EXECUTION OF

A CONTRACT; AND AUTHORIZING THE

TRANSFER OF BUDGET AUTHORITY BETWEEN

ACCOUNTS

WHEREAS, the City intends to enter into a contract with the Construction Manager at

Risk (CMAR) for the design phase assistance and complete construction services for the improvements for Florence Street, Main Avenue, and Third Street which will include

reconstruction of the concrete roadway, installation of required ADA ramps, repairs to curbs and gutters, and some work on the street lights; and

WHEREAS, construction will commence after the two and a half month preconstruction period and construction will be completed on an aggressive schedule with completion anticipated

to take approximately six months thereafter with careful consideration given to minimize impacts to residents; and

WHEREAS, to carry out the project scope, the City sought bids for a CMAR to provide the required design services and serve as the general contractor for this project; and

WHEREAS, the selection of the recommended CMAR was performed per the requirements of ARS 34-603 which provides clear direction for the makeup of the selection

panel and the selection process; and

WHEREAS, the selection panel was comprised of a general contractor, the project engineer, assistant Project Manager, the Deputy Public Works Director, and the Streets Superintendent; and

WHEREAS, the City received two statement of qualifications and those firms were

ranked using the following criteria as specified in the published RFQ: Capabilities of the Project Team, Past Performance, Project Schedule, Project Understanding and Approach, and the Subcontractor Selection Plan; and

WHEREAS, Ellison-Mills Contracting, LLC was selected after four of the five panel

members ranked them number one based on the selection criteria; and

WHEREAS, City then entered negotiations with Ellison-Mills Contracting, LLC on a contract for those services at a fair and reasonable fee; and

WHEREAS, the Mayor and Council have reviewed the procurement and have

determined that awarding the agreement to Ellison-Mills Contracting, LLC to conduct the improvements project is in the best interest of the City of Casa Grande.

NOW, THEREFORE, BE IT ORDAINED, by the Council of the City of Casa Grande, Arizona, as follows:

The Mayor and Council of the City of Casa Grande hereby:

1. Accept the proposal from Ellison-Mills Contracting, LLC to provide design phase assistance and complete construction services as the Construction Manager at

Risk (CMAR) for the construction of the Florence Street, Main Avenue, and Third Street improvements project; and

2. Authorize the expenditure of public funds in an amount not to exceed the guaranteed maximum price of $1,999,039.52, which includes a City controlled

contingency of $180,213.78 for change orders issued in accordance with the City’s Purchasing Policy; and

3. Authorize the City Manager to execute a contract in accordance with the terms contained in the City’s Request for Bids and the response by Ellison-Mills

Contracting, LLC thereto (identified in City records as C.G. Contract No. 0320-8); and

4. Authorize the Finance Director to make a budgetary transfer between the accounts of the City as reasonably necessary or required to account for the expenditure of

funds.

PASSED AND ADOPTED, by the Mayor and Council of the City of Casa Grande,

Arizona, this 16th day of March, 2020.

___________________________

Craig H. McFarland

Mayor


__________________________ ___________________________

Gloria Leija, MMC Brett Wallace City Clerk City Attorney

City Council Regular Meeting *G.5 Meeting Date: 03/16/2020 Recommended by: Paul Tice, Planning & Development Director Prepared by: Mary Allen, Grants CoordinatorFinance Director Review: Rob Sweeney City Attorney Review: Brett Wallace Approved by: Larry Rains Date Submitted: 02/25/2019 Type of Action Requested: Resolution

SUBJECT:A Resolution of the Council of the City of Casa Grande, Arizona, Authorizing thesubmissionand acceptance of Grant Applications to the Gila River Indian Community onbehalf of theCity and Community Groups

RECOMMENDATION:Staff recommends Mayor and Council approve resolutions authorizing grantapplication on behalf of:

Achieve Pinal County-$36,000 for AARP Foundation Pinal-Casa Grande Third GradeReading ProgramBoys and Girls Clubs of the Casa Grande Valley- $25,000 for Teen Center EducationCommunity Action Human Resource Agency-$200,000 for Hope for the Homeless Natural Education Resource Center-$30,000 for Farm Filled "Ag-Ventures" Pinal Hispanic Council-$10,000 Cesar Chavez ScholarshipCasa Grande Valley Historical Society (The Museum of Casa Grande)-$6,814 forWeaver Cemetary & Xeriscape Scatter Garden and Agriculture signs

City of Casa Grande Arts and Humanities City Clerk - $25,000 - Casa Grande UnionPacific Railroad Underpass Art ProjectCity of Casa Grande Arts and Humanities City Clerk - $10,000 - Mini-Grants to K-12Teachers Promote Art in the Classroom CurriculumsCity of Casa Grande Community Services-$11,168.56 for Dorothy Powell SeniorCenter Home Delivered Meals ProgramCity of Casa Grande Community Services-$60,000 for Rotary Park Trailhead ProjectCity of Casa Grande Police Department-$85,146.08 for Police Motorcycle Replacement If a grant is awarded by Gila River Indian Community, the Staff recommends Mayor

and Council give authorization to accept grant funds, authorization to execute acontract, authorization to accept and disburse funds, authorization for budget transfers.

DISCUSSION:Under Proposition 202, Arizona Tribes agreed to share a portion of their revenues withthe State of Arizona. Of the revenues shared, 12% is made available to cities, towns, orcounties for the purpose of benefiting the general public through either directdistribution to the local governments or in the form of a deposit to the State ofArizona’s Commerce and Economic Development Commission’s Local CommunityFund. As all applications to the tribes require a resolution of the City of Casa Grande ifawarded, the City created a procedure to collect all Proposition 202 requests at thesame time, review them to be sure they address tribal target areas and dollars are spentor benefit Casa Grande residents.

FISCAL IMPACT:The City of Casa Grande would be responsible for the pass-through of these funds. Weanticipate this would take approximately 10 hours of staff resources with an approximatecost of less than $500.

ALTERNATIVES:Not to support grant applications.

AttachmentsRes. 5221Achieve PinalBoys and Girls Clubs Community Action Human Resource AgencyNatural Education and Resource CenterPinal Hispanic CouncilCasa Grande Valley HistoricalArts and Humanities Union PacificArts and Humanities Art Mini GrantsCity of Casa Grande Community Services Dorothy Powell Senior CenterCasa Grande Community Services Rotary Trailhead ProjectCasa Grande Police Department

RESOLUTION NO. 5221

A RESOLUTION OF THE COUNCIL OF THE CITY OF CASA

GRANDE, ARIZONA, AUTHORIZING THE SUBMISSION OF

PROPOSITION 202 GRANT APPLICATIONS TO THE GILA RIVER

INDIAN COMMUNITY ON BEHALF OF VARIOUS AGENCIES FOR

THE PURPOSE OF BENEFITING THE GENERAL PUBLIC FOR

FISCAL YEAR 2020-2021; AUTHORIZING THE CITY MANAGER

TO EXECUTE GRANT AGREEMENTS WITH THE GILA RIVER

INDIAN COMMUNITY FOR ANY GRANTS AWARDED TO THE

AGENCIES; AUTHORIZING THE CITY FINANCE DIRECTOR TO

ACCEPT AND DISBURSE FUNDS AS NECESSARY; AND

AUTHORIZING THE TRANSFER OF BUDGET AUTHORITY

WHEREAS, with the passage of Proposition 202, gaming tribes in Arizona volunteered to share a portion of shared gaming revenues with the State of Arizona and local governments to support specific state and local programs; and

WHEREAS, the Gila River Indian Community has agreed to distribute twelve percent

(12%) of their total gaming revenues through the State Shared Revenue Grants Program to city, town, and county governments for services benefitting the general public; and

WHEREAS, all applications to the Gila River Indian Community require a Resolution of the City of Casa Grande; and

WHEREAS, the City created a procedure to collect all Proposition 202 requests, review

for accuracy and addressing tribal target areas, and to ensure dollars are spent fittingly and

benefit the City of Casa Grande residents; and

WHEREAS, the City of Casa Grande is committed to providing the best possible services to its citizens and as a result the Mayor and Council find that authorizing the submission and acceptance of Proposition 202 grant applications to the Gila River Indian Community on

behalf of various agencies for the purpose of benefiting the general public for fiscal year 2020-2021 is in the best interest of the City of Casa Grande,

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Casa Grande,


Section 1. Authorization to Submit a Grant Applications

The Mayor and Council of the City of Casa Grande hereby authorize the submission of Proposition 202 grant applications to the Gila River Indian Community, on behalf of the

following:

a) Achieve Pinal County - $36,000 for AARP Foundation Pinal-Casa Grande Third Grade Reading Program;

b) Boys and Girls Club of the Casa Grande Valley - $25,000 for Teen Center Education; c) Community Action Human Resource Agency - $200,000 for Hope for the Homeless;

d) Natural Education Resource Center - $30,000 for Farm Filled “Ag-Ventures”; e) Pinal Hispanic Council - $10,000 for Cesar Chavez Scholarships;

f) Casa Grande Valley Historical Society (The Museum of Casa Grande) - $6,814 for Weaver Cemetery & Xeriscape Scatter Garden and Agriculture Signs;

g) City of Casa Grande Arts and Humanities City Clerk - $25,000 – Casa Grande Union

Pacific Railroad Underpass Art Project; h) City of Casa Grande Arts and Humanities City Clerk - $10,000 for Mini Grants to K-

12 Teachers Promote Art in the Classroom; i) City of Casa Grande Community Services - $11,168.56 for Dorothy Powell Senior

Center Home Delivered Meals Program;

j) City of Casa Grande Community Services - $60,000 for Rotary Park Trailhead Project;

k) City of Casa Grande Police Department - $85,146.08 for Police Motorcycle Replacement;

Section 2. Authorization to Accept Grant Funds

If any of the agencies are awarded a grant by the Gila River Indian Community, the Mayor and Council of the City of Casa Grande hereby authorize the City Manager to enter into Grant Awards and accept Gila River Indian Community grant funds on behalf of various

agencies for the purpose of benefiting the general public.

Section 3. Authorization to Execute Contract

The Mayor and Council of the City of Casa Grande hereby authorize the City Manager to

execute an agreement or agreements with the Gila River Indian Community, with the terms and conditions acceptable as to form by the City Attorney, on behalf of the City for any grants

awarded as a result of the applications authorized by Section 1 of this Resolution. Section 4. Authorization to Accept and Disburse Funds

The Mayor and Council of the City of Casa Grande hereby authorize the City Finance

Director to accept and disburse all funds needed toward the accomplishment of the purposes of the grant awards and agreements for any grants awarded as a result of the applications authorized by Section 1 of this Resolution.

Section 5. Authorization for Budgetary Transfers

The Mayor and Council of the City of Casa Grande hereby authorize the City Finance Director to transfer budget authority within the Grants Fund as reasonably necessary or required

to account for the receipt and expenditure of grant funds.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this ___ day of ________, 2020.

___________________________

Mayor


__________________________ ___________________________

City Clerk, MMC City Attorney

Gila River Indian Community Grant Application Grant Cycle 2020

For Office Use Only:

Data Entry Receipt Evaluation

Review Approval - Amount $ Denial

Cover Sheet

Municipality Information

1. Date of Application: 2/5/2020 (NOTE: Click or use up/down arrow keys to move among fields)

2. Name of City, Town or County: Casa Grande

3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Mayor Craig McFarland

4. Mailing Address: 510 E. Florence Blvd.

5. City: Casa Grande State: Arizona Zip Code: 85122

6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Larry Rains, City Manager Email Address: [email protected] Signature:

Applicant Information

7. Department/Organization Name: Central Arizona Regional Economic Development Foundation

8. Is this a 501c non-profit Organization? No Yes If yes, attach IRS Determination Letter

9. Application Contact Person: Patricia King Title: Executive Manager

10. Phone Number: 520-836-6868

11. Mailing Address: 17235 N. 75th Avenue, Suite D145

12. City: Glendale State: Arizona Zip Code: 85308

13. Email Address: [email protected] Website Address: www.pinalalliance.org; www.achievepinal.com

Project Information

14. Project Name: AARP Foundation Pinal-Casa Grande Third Grade Reading Program

15. Purpose of Grant: The purpose of the grant is to improve the reading abilities of third graders in the Casa Grande Elementary School District.

16. Priority Funding Area Education

17. Annual amount requested $12,000

18. Number of years that funding is requested 3

19. Total amount requested (annual amount x number of years)

$36,000

20. Has your organization received past funding from GRIC? If yes, list each year and amount

No

21. Geographic area served City of Casa Grande in Pinal County

mailto:[email protected]


Narrative

Please structure your proposal to provide the following information in the order indicated. Provide the narrative in

paragraph form in the text field provided. Please be thorough but strive for brevity.

1. Briefly describe the organization’s history, mission and goals.

Achieve Pinal is a project of the Pinal Alliance for Economic Growth, a 501c6 organization, and Central

Arizona Regional Economic Development Foundation (CAREDF), a 501c3 organization. These united groups

have a 35-year history of improving the economic vitality of Pinal County.

Achieve Pinal was formed in May of 2016. We work with education, government, business, and other

community partners to develop a competitive workforce for current and future jobs by improving

educational attainment in Pinal County. Achieve Pinal’s long term goals align with the Arizona Progress

Meter, a statewide tool used to focus Arizona’s efforts on improving educational performance. Since our

inception, Achieve Pinal has focused our efforts on three of the Arizona Progress Meter’s measures: high

school graduation rates, post high school enrollment, and post-secondary attainment.

Achieve Pinal has adopted the strategies established by Achieve60AZ that are focused on the goal of "60% of

Arizona adults, ages 25-64, will successfully acquire a professional certificate or a 2 or 4 year college degree

by the year 2030".

The strategies that all of our initiatives will support are:

-Strengthening the K-12 Pipeline-Increase college readiness and high school graducation rates

-Completing Credentials-Implement policies to make it easier for Arizonans to finish their certificates or

college degrees

-Increasing Access-Raise awareness about options beyond high school and make them more affordable

-Aligning Workforce Needs-Engage businesses, governments and educators to identify and close the skills gap

In January of 2019, Achieve Pinal launched Careertopia. Careertopia is a half day event where high school

juniors can interact with professionals from a number of fields. These events allow the students to explore

careers, learn about the educational requirements of the various fields and develop business connections.

To date, five Careertopias have been held in Pinal County and 1,525 students, 89 business partners and 68

volunteers have participated.


This year, Achieve Pinal is focusing on the Arizona Progress Meter goal for third grade reading. To address

this goal, we have become an affiliate of AARP Foundation Experience Corps.

2. If the applying organization is non-municipal or a non-profit 501c, please describe your relationship with Arizona

municipalities including past and present support, whether through partnerships, collaborations, in-kind

contributions, grants, tax-based funding or other. Describe the supporting municipality’s role in this project. If

the applying organization is a municipality governmental sub-division please enter the text “Not applicable.”

CAREDF and the Pinal Alliance for Economic Growth is a private non-profit economic development organization that has

actively promoted the economic strengths of Pinal County since 1984. The organization serves the interests of large and

small businesses as well as local jurisdictions. The organization receives approximately 63% of its funding from its public

sector community partners.

The organization is led by a board of directors which includes chief elected and appointed officials from Casa Grande,

Maricopa, Eloy and Pinal County, as well as representatives from educational partners, and key leaders from our private

sector investors.

The City of Casa Grande will play a vital role in the Experience Corps program. In November 2019, Casa Grande agreed

to serve as the Host Organization for the program. The City’s Library Manager will supervise Experience Corps

employees and the City will provide Corps staff with office space and internet access. The City has also committed to

fund the program for two years at $12,000 per year.

3. Describe the proposed project and your plan to implement.

The AARP Foundation Experience Corps is a volunteer-based tutoring program that connects older adults to their

communities by engaging them in the intergenerational work of helping young students become better readers. The

Program helps older adult volunteers maintain a sense of purpose by putting their wisdom to work, while at the same

time addressing a major contributor to poverty: the inability of children to read at grade level by the end of third grade.

Experience Corps volunteers receive extensive training, which prepares them to provide individual tutoring, small group

work, and, at times, classroom assistance alongside teachers. Each student receives one hour of focused attention from

an adult every week. This attention not only improves students' reading skills, but also leads to greater confidence and

participation in class. In addition, students disruptive behavior decreases and their school attendance improves.


Being able to read by the end of third grade is the crucial milestone in a child’s future success. Students who are unable

to read at the end of the third grade are four times more likely to leave school without a diploma. Achieve Pinal’s

overarching goal is to develop a competitive workforce for current and future jobs. Third graders are only 10 years from

entering the workforce. The jobs that are coming to Pinal County from employers such as Lucid and Nikola will require

strong reading and analytical skills.

The first two years of the initiative will be a Pilot Program. The Pilot will focus on the Casa Grande Elementary School

District and will allow us to address the challenges of a new program and create a solid foundation for expansion. The

Pilot Program will have 32 tutors who will work with 128 of the 665 third graders in the District. Our goal is to expand

the program to other interested school districts in Pinal County in the third year of the program.

The Casa Grande Elementary School District will identify the appropriate students to participate in the program. Tutors

will work only with those students needing assistance to read at grade level. Tutors are trained to focus on fluency.

4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the Gila River

Indian Community.

The proposed program will satisfy the priority funding area of Education. This AARP Foundation Experience Corps

program will bolster student success in the classroom through improved reading ability. Improving the reading skills of

children of Pinal County will boost Pinal County’s overall educational ranking. This project aligns with the Arizona

Progress Meter, which focuses on improving educational attainment over the course of a child’s education, including

post-secondary schooling.

The AARP Foundation Experience Corps is proven to help children who aren’t reading at grade level become great

readers by the end of third grade. University studies show that 62% of the students in the program improve their

reading by ½ grade level or more. We believe that this program will help a generation of future employees, voters, and

taxpayers reach their full potential in life.

5. Identify the needs/problems to be addressed, target population and number of people to be served by the

project.


The Arizona Progress Meter focuses on improving educational performance in our state. The statewide goal for third

grade reading is to have 72% of our third graders reading at grade level. Right now in Arizona we are at 44%, Pinal

County is at 37% and Casa Grande is 30%. Knowing how important third grade reading is to our student’s entire school

career has inspired Achieve Pinal to become an Affiliate of the AARP Foundation Experience Corps. This program has

been implemented in 22 cities nationwide and proven to be successful in multiple University studies.

Most of the students who will participate in this program will have low and moderate incomes. Another challenge for

many of these students is that English is not their first language, and often they are the only English speakers in their

household.

This Experience Corps program will include 128 of 665, or almost 20%, of all third graders in the District.

6. Define the project as a new or continuing program. Has GRIC previously funded this project?

This is a new project to Pinal County, but it is currently available in 22 cities across the country. GRIC has not provided

funding to this program previously.

7. Provide a brief timeline including start and finish dates. Indicate if the timeline is flexible.

The program was approved by the AARP Foundation to begin effective March 1, 2020. Staff and volunteers will then be

recruited and trained and will be prepared to begin tutoring students in the Fall of 2020. Tutoring will take place

through the Spring of each year. The timeline is somewhat flexible, though must coordinate with the school calendar.

8. Identify other organizations, partners or funders participating in the project and their roles.

One of the challenges for the AARP Foundation Experience Corps Pinal-Casa Grande Program is to develop a new

Experience Corps Affiliate model for a rural area. Our Cities, Towns and School Districts are too small to shoulder the

entire financial burden. To make this program work in a rural area, Achieve Pinal will be seeking funding from the

public, private and non-profit sectors. This funding approach will spread the cost out over multiple stakeholders.

We are also creating a Pilot Program in Casa Grande that can be enlarged to serve other school districts in Pinal County.

The pilot will allow us to: address issues that arise in any new program, establish a foundation for expansion and then

make the program available to other School Districts. These challenges have led us to develop this proposed

organizational structure for the program.

AARP Foundation Experience Corps Pinal-Casa Grande Advisory Board


The AARP Foundation Experience Corps Pinal-Casa Grande Advisory Board will oversee the program, which will consist

of: setting direction for the program, dispersing funds and providing general guidance to Experience Corps staff. The

Board will work in close partnership with the AARP Foundation and will be composed of representatives from: the City

of Casa Grande, Casa Grande Elementary School District and Achieve Pinal. The Board will meet with staff on a regular

basis. These meetings will allow for sharing of information and monitoring the program. Data collection and

achievement of goals will be key topics at these meetings.

City of Casa Grande

In November 2019, Casa Grande agreed to serve as the Host Organization for the program during the Pilot Period.

Having a strong host is vital to the success of the program. The City will provide office space and internet access for the

employees of the program. The City Library Manager will supervise the employees. Her staff also manages the Mayor’s

Reading Club, which consists of 80 volunteers who read to elementary school classes once a month. We believe that a

number of our tutors will come from the ranks of these volunteers.

Casa Grande Elementary School District

The importance of having a committed School District cannot be overstated. The District must work with Teachers and

Parents to make sure they understand and are participating fully in the program. They also work with Experience Corps

staff to determine which students qualify for the program, they administer tests and make that data available to staff,

and they make quiet space available so that tutors and students can work together effectively.

Funding

Both the City and the Elementary School District have demonstrated their commitment to this Experience Corps

program by committing funds for the two year pilot program. The City will provide $12,000 per year for the next two

years and the School District has committed $25,000 for the first year and $20,000 for the second. Foothills Bank in Casa

Grande has contributed $1,000 and the local Kiwanis Club has pledged $500. Achieve Pinal will be responsible for raising

funds and is committed to securing funding for the program. The raised funds will be transmitted to the City of Casa

Grande to cover payroll costs for the two employees who will be hired to conduct the program.

9. Would you be able to implement the proposed plan if your organization received partial funding for this project?

Yes. We are seeking funding from both private and public sector entities. We have developed an aggressive

fundraising campaign to ensure this program is fully funded for the two Pilot Program and subsequent years.

10. Describe your plan for project financial sustainability beyond the grant period. If this is a program/project

previously funded by the Gila River Indian Community describe efforts made towards the previously described

sustainability plan.

Cultivating stable, long term sources of funding from the community will be one of the keys to success of our program.

We believe that companies such as utilities and Wal Mart, which has a distribution center in Casa Grande, could provide


long term funding for this Experience Corps program. After the two year Pilot Program, we will be looking to expand to

other communities and school districts in Pinal County. Any community that wants to have the program will need to

generate the majority of the necessary funding. As we prepare to expand the program to the rest of the County, we will

work with the Pinal County School Superintendent’s Office for support and assistance in accessing funders.

11. Describe your plan to document progress and results.

Experience Corps program staff will be responsible for data management and reporting of results. The School District

will conduct student testing and will transmit the information to program staff. Staff will use print media, emails and

social networks to keep parents, volunteers, donors and the City informed about the overall results of the program.

12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community for state

shared revenues for this and any other project for the past five (5) years. If this information is included in a

separate attachment, please indicate that here.

Achieve Pinal has not applied for, or been awarded any state shared revenues from any Indian Community.


Project Budget

Budget Period: Year 1

For each budget item listed here please provide a narrative description on the following Project Budget Detail page.

Proposed Budget Expense (list each budget item)

Amount requested from GRIC

Amount requested or secured from other sources

In Kind contributions

Total Budget

1. Program Coordinator $12,000 $21,500 $0 $33,500

2. Administrative Support Staff $0 $8,000 $8,000 $16,000

3. Supplies $0 $1,000 $1,000 $2,000

4. Fingerprinting $0 $3,000 $0 $3,000

5. Recruitment, Training, and Volunteer Recognition

$0 $5,000 $0 $5,000

6. Click here to enter text. $0 $0 $0 $0










Total Budget $12,000 $38,500 $9,000 $59,500


Project Budget Detail

Please provide a narrative description for each of the project budget items listed on the previous page. Include the dollar figure and how it was derived.

1. The Program Coordinator will manage and oversee the program. Recruting, training, placing volunteers, and

managing the program budget will be some of the key tasks for this position. We intend for the Program Coordinator to

be ¾ time to begin, to have a full year contract, and not to receive any benefits.

2. The VISTA Experience Corps Support Specialist will be employed at 35 hours per week, for a full year. This individual

will help the Project Coordinator by managing: records, student data, reporting data to AARP, outreach on social media

and to donors, recruitment, training, and scheduling of volunteers. Half of this individual’s salary will be covered in the

project budget. The other half will be covered through a grant provided by the VISTA program.

3. General office equipment and supplies needed to launch and operate the program.

4. To help assure the safety of our students.

5. Recruitment, training, and volunteer recognition of the volunteers from the program.

6. Click here to enter text.










Other explanation: Click here to enter text.


For Office Use Only: Data Entry Receipt Evaluation Review Approval - Amount $ Denial

Cover Sheet





4. Mailing Address: 510 East Florence Boulevard


6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Mary Allen, Community Development Manager Email Address: [email protected] Signature:


7. Department/Organization Name: Boys & Girls Clubs of the Casa Grande Valley


9. Application Contact Person: Matthew Lemberg Title: Executive Director

10. Phone Number: 520-876-5437

11. Mailing Address: P.O. Box 10291


13. Email Address: [email protected] Website Address: www.cgkids.org

Project Information

14. Project Name: Boys & Girls Club Teen Center

15. Purpose of Grant: In May, our organization moved into the new Casa Grande Recreation Center. As part of our partnership with the City of Casa Grande, we operate the Teen Center in the new facility. Having a room that is designated exclusively for middle school and high school students has allowed our organization to better serve local teens over the past year, and we want to ensure that we are able to offer this high-quality service to local teens again next year. These funds will help our organization operate this teen center for the entirety of Fiscal Year 2020-21.





$25,000


2010-11: $8,000 / 2012-13: $40,000 / 2013-14: $16,000 / 2017-18: $25,000 / 2019-20: $25,000


21. Geographic area served The Casa Grande Valley


Narrative

Please structure your proposal to provide the following information in the order indicated. Provide the narrative in paragraph form in the text field provided. Please be thorough but strive for brevity.


The mission of the Boys & Girls Clubs of the Casa Grande Valley is “to inspire and enable all young people to realize their

full potential as productive, caring and responsible citizens.” Our organization is committed to being mission-driven and

striving to deepen our impact on the young people we serve. Our goal is to prepare our Club Members for a great future

by helping them achieve our three priority outcomes- Academic Success, Good Character & Citizenship, and Healthy

Lifestyles. Our organization began working towards this mission in 1998 with our first after-school program (which was

located at Saguaro Elementary School). Approximately 50 students attended the Club each day that year. In June, 1999,

we moved into the old Casa Grande Union High School Gym (which was our home until last May). The gym gave us

much more space than we had at Saguaro, so our organization saw a steady increase in daily attendance once we

moved. Over the past 20 years, our organization has been able to meet the growing demand for our services by opening

four additional school-based Clubs- Arizona City in 2004, Ironwood in 2007, McCartney Ranch in 2015 and The Lounge

(our teen center at the Vista Grande Library) in 2016. As reported previously, we moved into the new Casa Grande

Recreation Center in May, 2019, and just like our previous move, this new facility was larger and allows us to serve more

young people. Currently, our five Clubs serve approximately 675 Club Members every day during the school year (which

is approximately 100 more kids every day than we served at this point last year!).





We enjoy an excellent relationship with the City of Casa Grande. They have been our largest supporter throughout our

history. During the first 20 years of our relationship, they gave us $100,000 each year (from a local bed tax) and we

leased our Main Branch from them for $1 a year (this in-kind donation was valued at $55,000 annually). And as

mentioned in the previous answer, we moved into the new Recreation Center in May. Since moving in, they have

increased their level of support to $140,000. Additionally, we have also partnered programmatically for many eyars on

two youth sports leagues- we operate a youth soccer league (but play games on city fields), and they operate a youth

basketball league (that played games in our gym at the old Club). And starting in 2016, we have worked together to

operate The Lounge (our Club for high school students that meets in a joint city/school library). As we have shown, the


City of Casa Grande will play a major role in this project. In addition to the teen center, we share two rooms and the

gym in the new building with Parks & Recreation.


In May, our organization moved out of our old home and into the new Casa Grande Recreation Center. As part of this

expanded partnership with the City of Casa Grande, we operate the Teen Center (a stand-alone room that is just over

2,400 square feet) in this new facility. This space has allowed our organization to serve teens more effectively, to serve

more teens and to provide extended hours of teen services each day.

This space allows our organization to serve teens more effectively. Last year, students from each of the three local

middle schools were all transported to three different Clubs (students from two of the middle schools were transported

to one of our elementary school-based Clubs, and students from the last school were transported to our Main Branch)

and integreated into the same program as younger members. Now, students from all three middle schools are

transported to our new Club where they have their own space. Having this designated teen space has allowed us to

provide age-appropriate programming to our teen members (examples include a guitar program, homework help,

prevention education and healthy living seminars).

This space has also allowed our organization to serve more teens (additionally, our Board of Directors made the decision

to no longer charge teen members any fees when we moved into the new building, and a local high school now

transports students to this Club after school). Last year, our organization served approximately 30 teens each day at our

three Clubs, but this year we are serving approximately 100 teens every day in the Teen Center.

Finally, this space has allow us to extend our progam hours for teens. Last year, all of our Clubs closed at 6:30 pm, but

based on feedback from teens and parents, the Teen Center now is open until 7:00 pm (additionally, we offer at least

one teen after-hours activity each month).

Prior to moving in, we hoped to serve 50 teens a day in the new building, so we hired three new teen employees (one

full-time Program Director and two part-time Program Specialists). But based on participation numbers, we added one

more Program Scecialist. These individuals serve as mentors, plan engaging activities and facilitate national Boys & Girls

Club programs that cover college prep, job readiness, life skill development, prevention and tutoring.


Indian Community.


This request meets the Gila River Indian Community’s stated goal of addressing education. As mentioned in a previous

answer, education (Academic Success) is one of our priority outcomes. We want all of our members to graduate high

school with a plan for their future. As such, we want to incorporate some level of learning into all of our activities. A

recent national study found that the more often a young person attends a Boys & Girls Club, the more likely they are to

demonstrate positive results (especially as it relates to school and grades). In each of the past six years, we have found

that members who attend one of our Clubs are more likely to do well on the Arizona standardized test than those

students who never attend one of our Clubs. We know that educational opportunities that come during out-of-school-

time are vital to all members (but especially teens), so we will continue to work hard to make sure that all members are

better prepared to graduate high school after attending one of our programs.


project.

The new Recreation Center has allowed our organization to serve more Club Members on a daily basis (this Club’s

average daily attendance has been over 300 members this year as opposed to just under 200 last year at the old Club),

especially in the summer (this year we served over 215 members every day in the summer compared with under 150

every day last summer)- we only operate one Club during school breaks, so we have to limit the amount of members

who can register for our programs. This project will enable us to provide more services for teens, which is a wildly

underserved population in Casa Grande. Outside of our services, there are very few consistent after-school

opportunities for teens other than school activities. Since opening, approximately 350 teens have come to the Teen

Center. Additionally, over 60% of our members need financial assistance to attend one of our programs, so our

organization definitely serves a low-income population. As our participation numbers have increased as the year has

progressed, we anticipate serving even more teens next year.


This is a continuing project. And yes, the Gila River Indian Community has previously supported this project (with a

$25,000 grant this year).


As this is an ongoing project, there are no start or finish dates. We are open every day (Monday-Friday) from 3:00 – 7:00

pm during the school year and from 7:00 am – 7:00 pm during school breaks. But from a budget/funding perspective,

our fiscal year will be July 1, 2020 – June 30, 2021.



In addition to the City of Casa Grande, our organization has two other programmatic partners on this project- the Casa

Grande Elementary and Union High School Disricts. Each of these districts will provide transportation after-school to

this new facility. The City of Casa Grande also financially supports this project- for our current fiscal year, they have

given us $40,000 for this project.


Yes. Serving teens with this Teen Center is one of our top priorities, so we will work hard to sercure funding from other

sources if this grant is partially funded.




Our current annual budget is $1.25M, so this program (at a cost of $100,000 per year) represents 8% of our annual

budget. And since we will not charge teens to participate in this project (which proven to be the correct strategy this

year as our teen participation has greatly increased), our Board of Directors and staff will need to raise the entire

amount of necessary funds again in 2020-21. As we mentioned in our application last year, our organization has made

two decisions this year that have aided our fundraising efforts- we created a new fundraising position (our newly-hired

Development Coordinator has been in her position for 8 months) and we changed the format of our Annual Dinner (our

largest fundraising event). Both of these decisions have already generated additional income for our organization, and

we are confident that these two moves will enable our organization to continue to meet our increasing budget

demands.


To measure this project’s progress and results, our staff has/will:

-Track new member registrations and our average daily attendance. As stated many times in this application, our Teen

Center average daily attendance totals continue to grow.

-Review program feedback from pre- and post-tests and member surveys.


-Solicit feedback from project partners (Casa Grande Elementary School District, Casa Grande Union High School District

and City of Casa Grande). We regularly meet with each of these partners, and all three are pleased with the partnership.




In March, 2019, we received $50,000 from the Ak-Chin Indian Community. These funds were used to purchase

equipment and furniture for our Art Room in the new facility.


Project Budget

Budget Period: July 1, 2020 – June 30, 2021






Total Budget

1. Program Supplies $5,000 $0 $0 $5,000 2. Staff- Teen Director $10,000 $30,000 $0 $40,000 3. Staff- Teen Specialists (3 positions) $10,000 $45,000 $0 $55,000 4. Click here to enter text. $0 $0 $0 $0 5. Click here to enter text. $0 $0 $0 $0 6. Click here to enter text. $0 $0 $0 $0 7. Click here to enter text. $0 $0 $0 $0 8. Click here to enter text. $0 $0 $0 $0 9. Click here to enter text. $0 $0 $0 $0 10. Click here to enter text. $0 $0 $0 $0 11. Click here to enter text. $0 $0 $0 $0 12. Click here to enter text. $0 $0 $0 $0 13. Click here to enter text. $0 $0 $0 $0 14. Click here to enter text. $0 $0 $0 $0 15. Click here to enter text. $0 $0 $0 $0 Total Budget $25,000 $75,000 $0 $100,000




1. Program Supplies are the equipment, program curricula, and resources that will be used in the teen center.

2. The Teen Director is a full-time employee, and she oversees all aspects of the Teen Center. As such, the amount listed

is her entire annual salary.

3. Three part-time Teen Specialists now work in the Teen Center. They each work a total of 25 hours per week. Please

note that the amount listed covers one whole year (including all school breaks).


















Cover Sheet


1. Date of Application: February 21, 2020 (NOTE: Click or use up/down arrow keys to move among fields)




5. City: Casa Grande State: Arizona Zip Code: 85122.

6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Mary Allen Email Address: [email protected] Signature:


7. Department/Organization Name: Community Action Human Resources Agency

8. Is this a 501c non-profit Organization? ☐ No X Yes If yes, attach IRS Determination Letter

9. Application Contact Person: Mary Lou Rosales Title: . Executive Director

10. Phone Number: 520-466-1112

11. Mailing Address-: 109 N. Sunshine Blvd

12. City: Eloy State: Arizona Zip Code: 85131

13. Email Address: [email protected] Website Address: cahra.org

Project Information

14. Project Name: Hope for the Homeless

15. Purpose of Grant: Implement a Homeless Case Manager position to provide supportive services to the homeless so they may become self-sufficient members of society. He/she will focus on assisting (housing, employment, education, healthcare, transportation, public safety, nutrition) homeless individuals through individual-focused outreach and engagement with collaboration of public and private organizations. He/she will assist clients through the application process and in the Permanent Supportive Housing process. Our homeless case manager is the key point of contact with clients and is responsible for developing strategies for engaging clients on the streets and developing a path to housing and self-sufficiency with the support of CAHRA partners.

16. Priority Funding Area Supportive Services







$200,000.


No

21. Geographic area served Pinal County


Narrative



Agency Mission: Community Action Human Resources Agency is a private, non-profit corporation providing for the identified needs of people and communities of Pinal County. CAHRA builds firm foundations in partnerships with communities by stimulating family cohesiveness and self-reliance.

CAHRA was incorporated in October 1980 as a private, non-profit community action agency. During its thirty-nine-year history CAHRA has created a broad menu of services and successfully implemented programs that address the unique needs of the limited-income population. The agency provides case management, emergency financial assistance including utility assistance, emergency shelter, transitional housing and rapid rehousing. Other services that help support the program participants are distribution of gleaned produce, emergency food through the CAHRA Santa Cruz Valley food pantry, community garden, home repair, appliance and utility systems repairs and replacement, weatherization, accessibility improvements for disabled individuals and diapers.

The most important goal is to help limited individuals, whether homeless or not, to become self-sufficiency by giving them the proper tools including assistance with employment, job readiness, taking care of their health issues and any other barriers they may have.

2. If the applying organization is non-municipal or a non-profit 501c, please describe your relationship with Arizona municipalities including past and present support, whether through partnerships, collaborations, in-kind contributions, grants, tax-based funding or other. Describe the supporting municipality’s role in this project. If the applying organization is a municipality governmental sub-division please enter the text “Not applicable.”

CAHRA has a strong partnership with the Cities of Eloy, Casa Grande, Coolidge, Florence and Apache Junction. CAHRA staff and the municipalities’ staff work together to maximize their rehabilitation program and CAHRA’s weatherization and minor repair programs i.e. CAHRA provides funds to use in the rehabilitation of the eligible homeowner’s home. The agency also receives Casa Grande Community Development Block Grant Program funds to provide rent and rent deposits for homeless households when they find a home. The agency has received Ak-Chin Community Funding through the City of Casa Grande. The Mayor of Coolidge, Jon Thompson and Eloy Mayor, Joel Belloc sit on the CAHRA Board of Directors.

Staff has worked with the City of Casa Grande Mayor Craig McFarland as members of Casa Grande Mayor’s Task Force on Homelessness. Through the group’s strategic planning, several needs were identified including lack of affordable housing, shelter and a central resource center. CAHRA was instrumental in establishing the Casa Grande Resource Center, CG Helps in conjunction with United Way of Pinal County and the City of Casa Grande. The Task Force committees continue to meet to address the needs identified.


The homeless population is increasing in Pinal County. Homeless people are displaced families due to loss of

employment or inability to find employment, credit issues, disability, domestic violence victims, veterans, people with mental health or physical health needs or disabilities, people with substance abuse disorders, and the elderly.


Sources to help the homeless are divided within different agencies. People on the verge of homelessness contact various agencies because they are unsure how to find resources. School districts utilize agencies for assistance for their homeless students for a multitude of services.

Proposed Project: Implementation of a Homeless Case Manager to target the homeless population and coordinate support services from various agencies to the clients. Studies have shown a positive outcome when utilizing a “collaborative, client-driven process for the provision of quality health and support services through the effective and efficient use of resources. Case management supports the client's achievement of safe, realistic, and reasonable goals within a complex health, social, and fiscal environment”. A Homeless Case Manager can ensure that the person who has experienced homelessness has a major say in identifying goals and service needs, and that there is shared accountability.

The Homeless Case Manager will formulate an initial needs assessment and coordinate critical support needs with the partner agencies. They also help clients with paperwork, develop independent living skills, provide support with treatment, and serve as the point of contact between clients and people in their social and professional support systems. The Project will also provide transportation for the homeless when needed. This will ensure fiscal compliance and completion of support.

The Project will include funding for housing from different funding sources. Due to the shortage of affordable housing, the homeless are housed in rental properties they can afford and may not be in the best neighborhoods or in the best conditions. The homes must pass Housing Quality Standards demonstrating they have the basic needs. Currently when funding is limited and when shelter cannot be provided, clients maybe be referred to the metropolitan area.

Justification: In November 2017, Casa Grande Mayor Craig McFarland called together a Task Force on Homelessness (MTFH) that included twenty-two representatives from a variety of local agencies who serve the homeless, as well as the Mayor and two City Councilwoman. The Task Force identified the problems faced by homeless persons in Casa Grande, followed by an inventory of local resources available to address those problems. This resulted in a list of 25 resource gaps, and the identification of special populations such as youth, families, and veterans. Three urgent needs arose:

• There is not enough affordable housing in Casa Grande

• Centralized case management to connect homeless persons to existing resources

• Temporary overnight shelter for the homeless

The Lead Agency on this effort would be Community Action Human Resources Agency (CAHRA), as the agency has the primary mandate to address homelessness in Pinal County and are already serving this population through multiple programs and fund sources. The Resource Center is conceptualized as a true collaboration among the many agencies serving the homeless.

Direct services would continue to be provided by the various agencies, while CAHRA would act as a central registration and screening location, providing case management and connecting people to resources.

Target population that will be served by the project. Low income households experiencing homelessness will benefit from the funding, if approved. The individuals and households assisted through CARHA have limited or no income and many also suffer with mental and physical health issues.

The definition of homeless or homeless person is the same as that in P.L. 100-77, the Stewart B. McKinney Homeless Assistance Act, enacted in July 1987 (U.S. Congress, House, 1987):


o an individual who lacks a fixed, regular, and adequate nighttime residence: [or] o an individual who has a primary nighttime residence that is— o a supervised or publicly operated shelter designed to provide temporary living accommodations (including

welfare hotels, congregate shelters, and transitional housing for the mentally ill); an institution that provides a temporary residence for individuals intended to be institutionalized; or a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings.

This definition refers specifically to homeless individuals, but it is equally applicable to homeless families.

4. Describe how the proposed project satisfies one or more of the priority funding areas identified by the Gila River Indian Community.

The proposed project of implementation of a Homeless Case Manager satisfies all priority funding areas by the Gila River Indian Community.

Economic Development: Implementation of a Homeless Case Manager will promote and assist with employment, job readiness, and economic security. Homeless clients will be assisted in finding, applying and training for employment. The goal is to stable employment for the client

Education: Implementation of a Homeless Case Manager will promote and assist students /and or educators in achieving success in the classroom. Families of homeless preschool through post-secondary students will be assisted in finding shelter, health care, nutrition, and school materials. The school district provides a small financial amount to assist their students but due to education budget cuts all needs are not met. The Homeless Case Manager will meet with the parents, student and school district representative to assess the needs to provide a positive educational experience. Education or internship will be obtained for employment readiness for adults.

Healthcare: The Homeless Case Manager will provide information and access to health promotion, disease prevention, wellness activities, recreational activities that promote physical fitness, nutrition, behavioral health programs, drug, alcohol or tobacco use cessation, direct patient care, health education, and other programs that may assist in improving the overall health of participants. The Homeless Case worker will work with health care facilities for services for their clients. Transportation and health assistance will be part CAHRA services if needed.

Public Safety – The Homeless Case Manager will provide information on programs and projects that address public and individual safety, homelessness, and homeless and transitional shelters. Law enforcement agencies have contact with people experiencing homelessness. Lack of access to regular care for mental and physical health conditions and substance use disorders among people who are unsheltered can lead to emergency, medical, and police responses. Law enforcement and homelessness services system providers need to partner to address the needs, safety, and living conditions of people who are experiencing unsheltered homelessness. Successful collaboration between law enforcement and the homelessness services system can play a critical role in a community’s effort to end homelessness, resulting in reduced arrests, fewer repeat encounters with law enforcement, and increased connections to low-barrier shelters, behavioral health services, and permanent housing.

Transportation – The homeless park their cars near essential amenities (food, restrooms). They congregate in parking lots, roadside right-a-ways, under highway bridges, and in trains. The Homeless Case Manager can identify these homeless and assist them to services, including shelters.



project.

The target population is limited income and/or homeless individuals and families that have needs of shelter, utilities, health needs, employment and any other need that impedes them from being self-sufficient and healthy. The Homeless Case Manager may help up to 100 individuals.


This project is a continuing project. GRIC has not previously funded this project.

A Homeless Case Manager will allow homeless clients to access a broad range of services in one location. The Homeless Case Manager can eliminate or lessen barriers of services to the homeless.

•Eligibility barriers include challenges related to would-be recipients’ approval for benefits and services that are otherwise accessible. Homeless people often encounter difficulty accessing services because they fail to meet criteria related to housing status, family size, criminal history, mental health and substance abuse diagnoses, location/residency, insurance status, credit history, or other categorical requirements. Each of these difficulties constitutes a category of eligibility barriers.

•Structural barriers encompass the problems homeless people encounter when attempting to access benefits and services for which they are eligible, and that are theoretically available. Categories of barriers in this class include those related to transportation, discrimination and negative environments at application offices, demands of the application process, identification and documentation requirements, demands of maintaining enrollment, insufficient staff knowledge of the system and application process, and system interaction breakdown.

•Capacity barriers are fundamental problems with the availability of benefits and services. These include delayed availability resulting from waiting lists and application processes, as well as lack of availability resulting from complete absence, insufficient supply, or insufficient value of benefits and services.


Timeline for hiring a Homeless Case Manager. The timeline will be flexible and dependent on the grant approval.

From current date forward:

o Continue to provide CAHRA services through CGHelps Resource Center o Continue to meet with church leaders to determine essential needs they have encountered and request

their church’s participation o Continue to conduct meetings of Task Force Committees to work on goals o Meet with participating agencies to determine and evaluate all services available o Add new agencies to partnership as identified as needed o Continue to apply for funding for homeless services o Finalize Homeless Case Manager job description o Move forward with hiring process if funded


August 2020 Planning - If grant is approved

Prepare job description

Assemble hiring team

September 2020 Attracting Candidates - Advertise position

November 2020 Selecting Candidate - Screen Applications

December 2020 Interview applicants and pre-employment tests

Offering Position - Negotiate and offer contract

January 2021 Start Employment


Other partner organizations are:

• United Way of Pinal County – Providing space for Resource Center and registry for CG Helps

• Seeds of Hope - Provides meals during the hot lunch program.

• St. Vincent De Paul - Provides utility assistance, clothing, food and furniture.

• Against Abuse - Provides shelter for women and children in domestic violence situations.

• National Community Health Partners - Provides housing for Veterans.

• Helping Our Heroes Program - Provides advocacy and navigation services to connect Veterans with housing, medical and a variety of other services.

• Pinal-Gila Council for Senior Citizens – Provides case management, legal advice, benefits counseling, congregate and homebound meals.

• Sun Life Family Health Center - Provides the Nurse Practitioner through and Memorandum of Understanding with CAHRA and critical services, and prevention education.

• Arizona@Work - Provides job services, training and placement services

• Arizona Department of Economic Security - Provides food stamps, medical and welfare benefits.

A need that the project wishes to address is there is not one central place where a limited income individual can visit and discuss their needs to an individual, such as a navigator. The navigator will provide the information needed to obtain needed services and help by calling agencies and obtaining documents or applications.

Funders are: ` Ak-Chin Indian Community – received funding for case managers and a receptionist ` Casa Grande Hospital Foundation – funding for Nurse Practitioner and health related supplies


9. Could you be able to implement the proposed plan if your organization received partial funding for this

project?

The agency and partners would implement the program on a reduced basis if partial funding is received. A part time Homeless Case Manager could be hired. Minimal services can be offered to the clients.

10. Describe your plan for project financial sustainability beyond the grant period. If this is a program/project previously funded by the Gila River Indian Community describe efforts made towards the previously described sustainability plan.

For financial sustainability, the agency would continue to apply for funding through other resources to consolidate funding from partners to continue the position. Volunteers could be obtained to provide the services to individual homeless clients.


CAHRA has a client database, THO, where all program participants and their household makeup, income, qualifying criteria and services provided are kept. The database provides all the necessary information to track clients and document progress and prepare reports demonstrating the results.

12. Indicate any application to and/or awards made by a tribe other than the Gila River Indian Community for state shared revenues for this and any other project for the past five (5) years. If this information is included in a separate attachment, please indicate that here.

CAHRA received the following Tribal Awards:

~ Tohono O'odham Community in 2012 – funds were utilized to rehabilitate CAHRA’s Food Pantry

~ Ak-Chin Indian Community in 2018 – funds were will be used to fund case managers and a receptionist.


Project Budget

Budget Period: January 1, 2021 to December 31, 2023



Amount requested from

GRIC



Total Budget

1. Salary/Benefits Homeless Case Manager

$160,000 $ 75,000 $0 $ 235,000

2. Rent/Utilities/Space $ 18,000 $ 5,000 $0 $ 23,000

3. Office supplies $0 $ 5,000 $0 $ 5,000

4. Insurance $0 $ 2.000 $0 $ 2,000

5. Telephone $0 $ 1,400 $0 $ 1,400

6. Travel/Mileage $1,000 $ 1,000 $0 $ 2,000

7. Miscellaneous (ID, Birth Certificate, Background Checks)

$0 $ 500 $0 $ 500

8.First Month’s Rent/Deposits for Homeless Clients.

$ 20,000 $15,000 $0 $ 35,000

9. Beds/Mattresses/Linens $1,000 $5,000 $5,000 $ 11,000







Total Budget $ 200,000 $ 109,900 $5,000 $ 314,900



Please provide a narrative description for each of the project budget listed on the previous page. Include the dollar figure and how it was derived.

1. Salary and Employment related expenses (ERE) in the amount of $160,000 GRIC Request (Total $235,000) will be

used to hire a Homeless Case Manager for two years. The salary and benefits were calculated utilizing the agency’s

experience.

2. Rent/Utilities/Space Costs in the amount of $18,000 GRIC Request- (Total $23,000). The Space Costs were

calculated utilizing the agency’s prior experience.

3. Office Supplies $5,000 ($0 GRIC Request - Total $5,000). Calculated using agency’s prior experience

4. Insurance $2,000 ($0 GRIC Request - Total $5,000). Calculated using agency’s prior experience

5. Telephone $1,400. ($0 GRIC Request -Total $1,400) Calculated using agency’s prior experience

6. Travel and Mileage $1,000 ($1,000 GRIC Request - Total $2,000). Calculated using the agency's prior experience.

7. Miscellaneous (IDs, Birth Certificates, Background Checks) -$500 ($0 GRIC Request -Total $500). Calculated using

agency’s prior experience

8. First Month’s Rent/Deposits - $20,000 ($20, 000 GRIC Request - Total $35,000). Rent using figures due to the

number of requests for shelter. Clients were declined housing due to lack of funds

9.Materials (mattress, linens) $1,000 ($1,000 GRIC Request - Total $11,000). Calculated using agency’s prior

experience









Cover Sheet




3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Honorable Craig Mc Farland

4. Mailing Address: 510 E. Florence Boulevard


6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Click here to enter text. Email Address: Click here to enter text. Signature:


7. Department/Organization Name: The Natural Resource Education Center


9. Application Contact Person: Jennifer Salcido Title: Director

10. Phone Number: 520-560-4550

11. Mailing Address: 520 N. Camino Mercado Suite 12


13. Email Address: [email protected] Website Address: Facebook: Natural Resource Education Center of Pinal County

Project Information

14. Project Name: Farm Filled “Ag-Ventures”

15. Purpose of Grant: To support outreach programs, teaching about agriculture, food and fiber



18. Number of years that funding is requested 1 year


$30,000 x 1 year


Yes. 2009-$10,000 2011-$20,000 2012-$30,000 2013-$30,000 2014-$30,000 2015-$30,000 2016-$30,000 2017-$10,000 2019-$30,000

21. Geographic area served Pinal County Schools


Narrative



The Natural Resource Education Center (NREC) is a non-profit, 501c (3) that began in 1996 as a way to

educate people about natural and renewable natural resources. This education is provided free, through

classroom presentations at Pinal County schools, field trip (field day) experiences at the NREC classrooms at

Central Arizona College and community events, for Pinal County elementary students and chaperoning

adults. For 24 years, the mission continues to be to nurture an awareness of natural and renewable natural

resources. NREC pledges to teach conservation techniques so these resources will be available to be used by

future generations.

NREC’s goals include increasing our audience numbers and to provide quality hands-on learning experiences

in agriculture and conservation for students and adults. The objectives of NREC programs is to increase the

understanding of the importance of agriculture and how it influences daily lives. A strong emphasis is on

consumption of fruits, vegetables, low fat or fat-free milk, thereby, increasing awareness of meeting healthly,

dietary recommendations to low income persons and everyone attending NREC programs as well as an

appreciation for gardening and a commitment to conserving our most precious resource, water. NREC

addresses S.T.E.M. (Science, Technology, Engineering, and Mathmatics) as well as information covered in

Social Studies for the different and appropriate age groups.





Not applicable. Although, NREC does not have a formal partnership with the city of Casa Grande, we have a

positive relationship with the staff. We have not received any contributions or in-kind support from the city

of Casa Grande.


NREC’s proposed project is titled: Farm-Filled “Ag-Ventures”. This project is an on going, age specific program

with six different, four hour programs. This project is implemented throughout the year.


CORN FESTIVAL (September – October)- Students learn how corn is grown and basic plant anatomy.

Students see various types of corn, grind corn, and make and eat Johnny Cakes. Students learn about the

many co-products of corn and they make plastic using corn starch, water and corn oil. This program includes

a station on recycling and introduces and discusses the terms “biodegradeable”, “recycle” and

“environment”. The highlight of the day is when the students walk through the 2 acre corn maze and review

fun facts they learned throughout the day.

FROM ALFALFA TO ICE-CREAM (November – December) – Students learn about the anatomy of a cow’s

stomach and how they turn their food (not edible for humans) into milk. Students learn why calcium rich

foods are an important part of a healthy diet. They get to milk our lifesize, fiberglass cow that recycles water

in the udder and moos! The students have an opportunity to churn butter and the day cultimates with a

proper portion of ice-cream.

THE FIVE Cs of ARIZONA (January-February) The history of Arizona is colorful and interesting. This program

introduces fourth grade students to the history of the five symbols found in the Great Seal of the State of

Arizona: Copper, Citrus, Cotton, Cattle, and Climate. After the history lessons, students enjoy a mining

experience, learn how to read brands and develop their own brand, learn how to rope a pretend, steer head,

and experiment with solar panels and electrical light and have a solar car race.

VEGGIE VENTURES (April - May) - Students learn about nutrition on the farm and in order to have healthy

bodies they should eat five or more servings of fruits and vegetables a day. They learn about seeds, plant

anatomy, soil types, irrigation techniques, nutrition, and water conservation. Students see root crops,

critters that live in the soil, and water droplets when they crawl through the “Farm-Filled Ag-Ventures

Tunnel”. In the fields, students get to pick cilantro, carrots, radishes, and kale to take home to their families

and learn to start siphon hoses used to irrigate fields.

WATER OUT WEST (March-April and throughout the year upon request) – This field day highlights water

conservation. Students are told the history of water in Arizona and watersheds. Watershed models are used

for students to dam water and then move water from reservoirs to canals. Canals built by ancient, Gila River

Native Americans are discussed along with ancient baskets and pottery. Students are given a chance to make

pinch pots to end the session. The water cycle is also explored and students are transmorphed into water

molecules and travel through the earth and atmosphere. The day ends with two water hauling contests.

LET’S GET CRACK’N (throughout the year) - This is a program geared for kindergarteners. It is a 45 minute

program. NREC teachers visit the classroom and engage the students in several activities. Students learn

about many different products that contain eggs – including shampoo. They explore the different parts of an

egg and discuss vocabulary words describing the egg. A fun, educational video is shared about how an egg


travels from the hen to the grocery store. Then the students complete an age appropriate sequencing

activity. As a surprise, we bring in live chicks for the students to hold and observe while supervised.


Indian Community.

Two priorities identified for the GRIC grant are education and health. Through our programs, students and

adults learn the science of healthy eating and how their food is produced. Field trips to NREC last about four

hours. During those four hours, students are exposed to five to six, hands-on learning stations where they

utilize the information using critical thinking skills and S.T.E.M. principles. Everyone participating in the Corn

Festival, From Alfalfa to Ice-Cream, AZ Five Cs, and Veggie Ventures enjoys a healthy, delicious snack

corresponding with the program’s theme. Students are encouraged to ask questions about their foods and

games are played to help them identify healthy foods.


project.

NREC’s goals include expanding our outreach to more student populations. Our goal last year was to reach

smaller Pinal County school districts and reach new student populations. In 2019-2020 we were able to

expand our contacts to include districts such as Black Water Elementary, Mary C. O’Brian and Eloy

Elementary serving approximately 4,300 students. Contacts in other small school districts are continuing to

be developed and NREC teachers are excited to reach new students in 2020-2021.


Farm Filled “Ag-Ventures” has been serving the Pinal County community since 1996. NREC is unique in

teaching about natural and renewable resources. It has become a science and social studies based field trip

for many Pinal County schools. GRIC has previously funded this program.


NREC programs are presented throughout the school year. Certain programs are presented in very specific

months, however, the Water Out West and Let’s Get Crack’n are presented upon request. NREC ‘s timeline is

flexible as NREC works to accommodate teachers and classes.



Central Arizona Project – grant

Arizona Department of Water Resources – grant

Pinal 40 -grant

SRP- grant

AMS Insurance- grant

Central Arizona College – Donated four acres of land, and donates water used for growing corn and

vegatables.

Eloy, Florence-Coolidge, and West Pinal Conservation Districts – grants and advisors

In-Kind donations- Board members and local farmers donated laser leveling of the fields, planting equipment

and drivers, herbicide spray, fertilizer, and their time.


NREC is determined to continue its programs for students. In the past, we were forced to cut program

availability when grant funding was not available. NREC is appreciative of all funds from the GRIC.




The NREC staff and board of directors anticipate receiving continued funding from our curremt supporters.

NREC has 24 years of growth and has become an active and important field trip for students in Pinal County.

For many classes, their NREC field trip is the only field trip their class is allotted. NREC is always seeking new

grants and continue to apply for them. Currently, NREC has several grants pending, including the GRIC grant

request. Our committed board members continually advocate on behalf of NREC.


NREC utilizes pre and post quizzes to measure growth and retention. The quizzes have shown that the

student’s retention of information from the Corn Festival went from 38% to 96% and for the Alfalfa to Ice-

Cream statistics showed the knowledge for the pretest was at 40% and jumped to 93% for the post test.

Results from the Spring 2020 semester are not yet available. Results are also measured through evaluation

forms filled out by teachers and attending adults. The evaluations let the staff know where improvement is

needed. The evaluations are all favorable and show that the grant money is well spent on NREC’s worthwhile

programs.





Not applicable


Project Budget

Budget Period: 2020-2021






Total Budget

1. Director Salary $5,000 $25,968.16 $0 $30,968.16 2. Director retirement $0 $4,200 $0 $4,200 3. Mileage $8,700 $2,100 $0 $10,800 4. Teacher Jan Zapata $2,500 $11,000 $0 $13,500 5. Teacher Loralee Wuertz $2,500 $11,000 $0 $13,500 6. NREC portion Fica/Med/AZ tax $2,250 $13,000 $0 $15,250 7. Resource materials $5,000 $0 $0 $5,000 8. Postage $50 $0 $0 $50 9. Office supplies $1,000 $0 $0 $1,000 10. Business expenses $500 $0 $0 $500 11. Meeting expenses $100 $100 $0 $200 12. Accountant CPA $400 $850 $0 $1,250 13. AZ Corporation Commision $0 $10 $0 $10 14. Central Arizona College $2,000 $0 $0 $2,000 15. Other salaries $0 $1,500 $0 $1,500 Total Budget $30,000 $69,728.16 $0 $99,728.16




1. Director’s salary: The director is responsible for all accounting, office responsibilities, curriculum development,

teaching, implementing programs, representing NREC in community and state meetings, gardening, and classroom

custoidial work. There are only 2 part-time employees and the director to produce and present all of the NREC

programs.

2. Retirement: part of the director’s pay package.

3. Milage: the director and employees receive mileage supplements for use of their own vehicles for NREC business.

4. Teacher, Jan Zapata, salary: salary for teaching, curriculm development, gardening and custodial work.

5. Teacher, Loralee Wuertz, salary: salary for teaching, curriculum development, gardening and custodial work.

6. NREC portion of FICA/MEDICARE/ and AZ taxes: Responsibilities as an employer.

7. Resource Materials: This represents materials used specifically in the classroom. It includes supplies needed to

provide nutritional-thematic snacks, water bottles, materials for implementation of programs, and each student is

provided with supplemental, take home material.

8. Postage: Postage needed for correspondence and advertisement to schools.

9. Office supplies: This ranges from paper, laminating supplies, printing inks, flash drives and other materials needed for

general office needs. Computer and printer maintentence, up-grades, and technical support.

10. Business expenses: State of Arizona Trade Mark and Trade Name fees and WiFi fees.

11. Meeting expenses: It is a requirement for the director to attend state meetings. Meetings are generally two or three

days and require meals and lodging.

12. Accountant/CPA: Our finances are checked with the Casa Grande Soil Conservation clerk – monthly, the CPA –

quarterly, and NREC board of directors – yearly. The CPA makes sure we are current with all of our state and federal

taxes.

13. Arizona Corporation Commission: An annual fee to ensure our 501 (c) (3) status.


14. Central Arizona College: CAC charges NREC $2,000 a year for the two classrooms.

15. Other salaries: This includes substitute teachers and when we need more than three teachers to accommodate

classes attending NREC programs. NREC also employs Central Arizona College students for segments of the Arizona Five

C’s programs.






Cover Sheet




3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Craig McFarland

4. Mailing Address: 510 East Florence Blvd


6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Mary Allen/ Community Development Manager Email Address: [email protected] Signature:


7. Department/Organization Name: Casa Grande Valley Historical Society dba The Museum of Casa Grande


9. Application Contact Person: Michael Sirota Title: Museum Director

10. Phone Number: 520-836-2223

11. Mailing Address: 110 W. Florence Blvd.


13. Email Address: [email protected] Website Address: www.tmocg.org

Project Information

14. Project Name: Weaver Cemetery & Xeriscape Scatter Garden and Agriculture signs

15. Purpose of Grant: Establish Weaver Cemetery as a cultural and educational site.





$6,814


2013-2014: $15,000 2014-2015: $18,500

21. Geographic area served Casa Grande and surrounding communities of Arizona


Narrative




The Casa Grande Valley Historical Society dba The Museum of Casa Grande is a non-profit 501c3 organization. Its

mission is to collect, preserve, interpret, and disseminate the history of the Casa Grande Valley. The vision of the

Museum is to curate collections and exhibits that celebrate our diverse heritage; to provide inspirational educational

and public history programs; and to foster cultural experience and education through exhibits, events, and educational

programs. The Society was organized in 1964 as a result of a civic improvement program by the Woman’s Club. Since

then, the Museum has acted to collect and preserve the history of the region, provide educational resources, and

support community development.

This year the Museum will focus on the goals of strengthening our current educational programs as well as creating

a new cultural resource for the city of Casa Grande. The Museum would like to increase the frequency of educational

programs by increasing availability; made possible by the hiring of part-time staff and interns. The Museum will focus on

training in skills that support education and historic preservation. By making the Weaver Cemetery publicly accessible,

we will engage visitors through on-site tours and a xeriscaped scatter garden; establishing the property as a cultural

destination.





The Museum has worked closely with the City of Casa Grande since our founding in 1964. The Museum works to

support community development and improvement. In the past, the Museum has taken an active role in preparing and

submitting applications to the National Register of Historic Places and continues to maintain these records. The Museum

provides history programs at both the City’s Senior Center and the library. Frequently the Museum collaborates with the

City of Casa Grande to deliver historic content in relation to special events, public art, historic preservation, and other

public activities. The Museum annually applies and receives Community Partnership funds from the City of Casa Grande.



Weaver Cemetery & Xeriscape Scatter Garden-

Currently The Museum of Casa Grande oversees the Weaver Cemetery property. It is not open to the public and

is not widely known in the community. The Museum recognizes this as opportunity to establish a new cultural resource

for the city while simultaneously providing a service to the community. Funding provided by this grant will allow the

Museum to renovate the grounds. Gravel will be spread in all areas apart from burial sites. A parking area will be

established and a scatter garden will be planted (see below). With the completion of this project, the Museum will

establish regular hours of operation and offer guided public tours of the site.

Cremation is becoming increasingly common; the practice has nearly doubled in popularity over the past 15 years. As

more people have selected cremation, a range of options for handling the ashes have increased in popularity to

accompany the practice. One such choice is a scatter garden. Scatter gardens are designated spaces for the distribution

of cremated remains. These grounds are often designed to offer an attractive final resting place for those whose ashes

are spread there. Weaver Cemetery & Xeriscape Scatter Garden will reduce environmental impact by providing an

option that is more environmentally friendly than scattering at other sites. While there are public and private sites that

do legally allow for the scattering of ashes, Weaver Cemetery & Xeriscape Scatter Garden would be the first no cost

scatter garden in Casa Grande. Weaver Cemetery & Xeriscape Scatter Garden will be populated with plants that are both

native to the region and drought tolerant. A primary benefit of the xeriscaping garden is the reduction of supplemental

water from irrigation. The xeriscaped garden will reduce water use by more than 60% compared to a regular garden

landscape. Aside from occasional weeding, native xeriscaping requires far less time and effort to maintain than tradition

gardens. Eventually, Weaver Cemetery & Xeriscape Scatter Garden will offer memorial options, such as plaques,

engravings, or a memorial brick in the Museum of Casa Grande’s Heritage Square Patio that offer remembrances of the

people resting there.

Agriculture Signs-

The Museum has a large collection of antique farm equipment on display. Unfortunately, the signage is old and

damaged beyond repair. We would like to replace the signs with new ones for museum visitors to enjoy.


Indian Community.

Weaver Cemetery & Xeriscape Scatter Garden-

Our educational activities are designed to utilize historic archives, objects, and locations to build cultural awareness and

understanding, and to increase awareness of how the city and the region relate to national and state history. Weaver

Cemetery is a valuable resource and is, at this time, underutilized. Museum artifacts and archival records provide


resources for exercising critical thinking skills, developing social skills, understanding agricultural technology as a basis

for current culture and economics, recognizing land forms and changes, developing social skills through arts and

humanities, and so much more. Weaver Cemetery & Xeriscape Scatter Garden has the opportunity to provide an

important service as a cultural resource.

Agriculture Signs-

Our educational activities are designed to utilize historic archives, objects, and locations to build cultural awareness and

understanding, and to increase awareness of how the city and the region relate to national and state history. Immersing

people in the exhibits is an effective way to convey a story or an idea and is helpful in promoting visitor engagement and

learning. With the aid of new signage, the museum provides visitors with an opportunity to absorb even more when

experiencing the items on display.


project.

With additional cultural resources, together with our partners and volunteers, Weaver Cemetery & Xeriscape Scatter

Garden can help to fill the current gap in humanities educational destinations utilizing cultural preservation to deliver

programs, and impact community responsibility, and cultural competency. Thousands of Museum visitors each year will

be impacted by the Agriculture Signs.


Education is a continuing program that allows us to reach regional students at the elementary, middle, high school,

junior college, and university levels. We currently provide public history and cultural programs, educational fieldtrips

and tours, and our materials are available to scholars for research. However, Weaver Cemetery & Xeriscape Scatter

Garden is a new project and will allow the Museum to share more of Casa Grande’s history and expand our programing.

The signs have been in place for over twenty years. While the Museum has some of the funds to repair them, we would

need to raise more to complete the project.



Weaver Cemetery & Xeriscape Scatter Garden project has an open schedule. The delivery and installation are

handled by the vendor. No specific time restrictions or limits have been set. If possible, completion of the project by

September would be preferable, as it would be the start of the next season.

The Agriculture Signs are special ordered, and can be installed by staff in a few hours.


Pioneer Sand will be the main parter in the completion of the Weaver Cemetery & Xeriscape Scatter Garden project.

The Agriculture Signs will be created by Pannier Graphics and partial funding has come from AMS Insurance. Program

delivery partners will include elementary, middle, and high schools, PPEP Tech, Central Arizona College.


Yes, the Weaver Cemetery & Xeriscape Scatter Garden project as well as the Agriculture Signs would likely be put on

a hold, until the additional funding becomes available.




The Museum of Casa grande has had over 50 years of successful volunteerism. That said, an increase in our

volunteer corps is key to continuing our current delivery and increasing our impact in the community. We have been a

volunteer-based organization since inception and seek to continually strengthen our foundation in order to ensure a

sustainable model. The Weaver Cemetery & Xeriscape Scatter Garden project has been supported by our volunteers

since the beginning and many are eager to contribute.


All interactions with the Museum are inherently measurable utilizing the visitor surveys and evaluations tools

developed over the last few years. The Museum currently creates monthly reports on progress for the Board of

Directors and quarterly reports of progress for the City. Reports and statistics describing the progress, projects,

attendance, and achievements are generated each month and can be made available as requested.





None.


Project Budget

Budget Period: Click here to enter text.






Total Budget

1. Historic Cemetery Restoration $5,000.00 $0 $0 $5,000.00

2. Agriculture Signs $1,814.00 $1,000.00 $0 $2,814.00














Total Budget $6,814.00 $1,000.00 $0 $7,814.00




1. $5,000 Weaver Cemetery & Xeriscape Scatter Garden Restoration: A local landscaping company has offered to

discount their products for the property’s restoration. For this project, 210 tons of 1/4 minus gravel will be purchased at

$19.50 per ton. This will cover 23,375 ft2. Total cost of the gravel is $4,095.00. The various areas of the cemetery will de

divided with rail road ties. At $18.95 per 8 foot rail road tie, the property will require a total of 47 ties to separate the

parking from the cemetery grounds and to establish a border for the 1,500 ft2 garden. Total cost of the rail road ties is

890.65. This project covers 35,075 ft2 and is estimated to cost a grand total of $4,985.65 (see below).


2. $2,814 is the amount estimated by the sign company. Pannier Graphics is known for making signs especially for

Museums and outdoor environments. These panels will come with a special long life coating (See below).



















Cover Sheet









7. Department/Organization Name: City of Casa Grande


9. Application Contact Person: Gloria Leija Title: City Clerk

10. Phone Number: 520-421-8639



13. Email Address: [email protected] Website Address: casagrandeaz.gov

Project Information

14. Project Name: Casa Grande Union Pacific Railroad Underpass Art Project

15. Purpose of Grant: Eliminate blight in highly visible area and install art elements to beautify the area

16. Priority Funding Area Economic Development




$25,000


Click here to enter text.

21. Geographic area served Casa Grande


Narrative




Casa Grande is a cultural hub in Central Arizona. Named after the Hohokam Casa Grande Ruins National Monument

located southeast of the city in Coolidge, AZ, the city was founded in 1879 during the Arizona mining boom. Casa

Grande was incorporated in 1915 primarily as an agricultural hub once the Arizona mining boom slowed, and the city’s

location along the Union Pacific Railroad route helped it to grow throughout the 20th century. The city’s proximity to

both the cities of Phoenix and Tucson as well as I-10 and I-8 have made it a major social and economic hub in Pinal

County, the third largest county in Arizona. Casa Grande is a growing city with multiple major industrial projects

underway, and is on pace to continue attracting residents, businesses, and industry due to its prime location and climate.

Through the Arts and Humanities Commission, the City’s mission is to integrate the arts and humanities, including the

richness of the Community’s ethnic and cultural diversity, as part of the fabric of everyday life. The City’s goal is to

develop and promote art that will have positive impacts to our local economy by beautifying outdoor areas.







The City of Casa Grande has partnered with the Casa Grande Arts and Humanities Commission and CG

Mosaic Creative Communities Team to beautify a highly traveled and visible area of the community unknown

as the “Casa Grande Union Pacific Railroad Underpass.” This area leads into the community from west. Efforts

to significantly beautiful this area will have an economic impact to the community by enhancing the area with

creative art.

The Casa Grande Union Pacific Railroad underpass art project themed, Past, Present, and Future of Casa

Grande, will artistically portray the city’s story; preserving our past, celebrating the present and envisioning our

future. The project will reflect how the various shapes, colors and textures of a mosaic, intertwine Casa

Grande’s diversity of culture, demographics, business and agriculture into the past, present, and future.



Indian Community.

This project will meet GRIC’s priority area of Economic Development by developing and promoting art

that will have a powerful economic force to our community by beautifying an outdoor area.


project.

The Casa Grande Union Pacific Railroad Underpass is currently a blighted area with graffiti, chipped paint

and broken flag poles. Utilizing art, the City would like to clean up this area to continue efforts to economically

portray the City as a vibrant arts community. The area is traveled by residents (55,300 population) and tourists

throughout the year.


The Casa Grande Union Pacific Railroad Underpass Art project is new and has not been funded by

GRIC in previous years


The funds will be used to the Casa Grande Union Pacific Railroad underpass art project with the below

timeline:

April/May 2020 – Solicit Proposals for Art Elements

December 2020 – Install Art Elements


The City of Casa Grande has partnered with Casa Grande Arts & Humanities and CG Mosaic

Creative Communities Team on the Casa Grande Union Pacific Railroad Underpass Art project.


These organizations will solicit proposals for art elements and will oversee the installation of all art

elements.


The City will continue to seek funding opportunities through the City’s annual budget and Indian Community

partners to complete this project.




The City will continue to seek funding opportunities through the City’s annual budget and Indian Community

partners to complete this project.


The City will work with the Arts & Humanities Commission and CG Mosaic Creative Communities Team to

select the art elements and monitor the installation and expenses for the project. The City’s finance

department will monitor the expenses and provide expense reports.




2018-$10,000 from Tohono O’odham Nation

2016-$10,000 from Ak-Chin Indian Community




Project Budget

Budget Period: April 2020-December 2020






Total Budget

1. Design, purchase, and install art element

$25,000 $25,000 $0 $50,000

2. Administration of Grant - City expense

$0 $0 $1,000 $1,000

3. CG Mosaic Creative Communities Team estimated volunteer hours to select the art elements and monitor the installation and expenses for the project (4 Member Committee – 40 hours each @ $24.14 hourly rate )

$0 $0 $4,874 $4,874

4. Arts & Humanities Commission estimated volunteers to assist with selection of the art elements (7 Member Commission – three hours each @$24.14 hourly rate)

$0 $0 $500 $500












Total Budget $25,000 $25,000 $6,374 $56,374




1. Design, purchase, and install art elements in the amount of $50,000. The art will include mosaic murals and metal art.

The amount was derived by estimates provided by our consultant.

2. Administration of Grant - $1,000 is amount set by the City to administer grants

3. CG Mosaic Creative Communities Team - $4,874 is budgeted for the estimated volunteer hours to select the art

elements and monitor the installation and expenses for the project (4 Member Committee – 40 hours each @ $24.14

hourly rate). The volunteer rate was derived by information obtained from Independent Sector (2017). Value of

Volunteer Time. http://www.independentsector.org/volunteer_time

4. Arts & Humanities Commission - $500.00 is budgeted for the estimated volunteer hours to assist with selection of the

art elements (7 Member Commission – three hours each @$24.14 hourly rate) The volunteer rate was derived by

information obtained from Independent Sector (2017). Value of Volunteer Time.

http://www.independentsector.org/volunteer_time













Cover Sheet





4. Mailing Address: 510 East Florence Blvd.




7. Department/Organization Name: Casa Grande Arts & Humanities Commission


9. Application Contact Person: Gloria Leija Title: City Clerk

10. Phone Number: 520-421-8639

11. Mailing Address: 510 East Florence Blvd.


13. Email Address: [email protected] Website Address: casagrandeaz.gov

Project Information

14. Project Name: Mini Grants to K-12 Teachers – Promote Art In Classroom Curriculums

15. Purpose of Grant: Promote Art through Classroom Curriculms





$10,000



21. Geographic area served Casa Grande


Narrative



The Casa Grande Arts and Humanities Commission (Commission) was created in 1986 to enhance the cultural

enrichment of the City and to direct the inclusive of works of art in public places in the City. Appointed by

the Casa Grande City Council, the seven members of the Commission are charged with the duties of:

• Recommending city wide goals in all matters concerning the visual and performing arts, humanities and

other popular cultural events;

• To create a cultural climate in which diverse activities can thrive;

• To promote cooperation, coordination, and communication among cultural groups, to assess and

encourage use of existing facilities appropriate for visual and performing arts;

• To accept donation of public art, to determine a method of selecting art and artists and recommend

selections to the City Council.

The Commission’s goal is to provide culturally relevant art in public places enabling people in all societies to

better understand the community. The Commission also provides amenities and activities, which are

conducive to the enrichment and betterment of the society and physical environment of the City of Casa

Grande. The Commission strives to enhance the beauty of Casa Grande through the arts, fund visual and

performing art that raises citizen’s cultural awareness, and promotes appreciation of the diverse cultures

found throughout the community of Casa Grande





N/A



For the seveth year, the Casa Grande Arts & Humanities Commission would like to continue our

partnership with the Casa Grande schools to provide mini-grants to K-12 Teachers that incorporate art in

their classroom curriculum.

Recent research shows that arts in its many forms—whether as a stand-alone subject or integrated into the

school curriculum— is increasingly accepted as an essential part of achieving success in school, work and life.

Yet, at the same time that we celebrate the arts for the value they add to learning and to life, the arts are

quietly disappearing from our schools. Many schools have been forced to cut opportunities for students to

participate in art instruction and activities due to budget cuts.

Leading teachers recognize that many children express their ideas and learn through art. These creative

teachers find ways to support children's learning across the curriculum through art activities, which benefit

students in the following areas:

1. READING AND LANGUAGE SKILLS

2. MATHEMATICS SKILLS

3. THINKING SKILLS

4. SOCIAL SKILLS

5. MOTIVATION TO LEARN

6. POSITIVE SCHOOL ENVIRONMENT, ETC.

The Commission will give all schools in Casa Grande K-12 an opportunity to submit a mini-grant in amount

not to exceed $1,000.00 to incorporate art in their classroom curriculum. The Commission will review all

applicantions, select the best applications that meet the criteria of incorating art in their curriculum, and

monitor their projects.


Indian Community.

This project will meet GRIC’s priority area in education by the Commission partnering with Teachers to

include art opportunities in their classroom curriculum. This opportunity will enhance students’abilities to

express their learning through art.



project.

The needs/problems the Commission would like to address is to increase student learning. The Commission

believes that the Mini-Grant program will provide an opportunity to support children's learning across the

curriculum through art activities. The targared population includes an estimated school enrollment for 2020

is 6,900 for K-8 and 3,500 for 9-12. That includes nine (9) elementary schools, three (3) middle schools, and

four (4) high schools in the public school system. In addition, there is 1-parochial K-8 school, two (2) charters

K-8 school, two (2) charter high school, and one (1) alternative high school. By opening this project up to all

teachers in Casa Grande, the Commission is hoping to reach approximately 1000 students through this

project.


This is a continuing program to expand art opportunities in Schools. Yes, GRIC has previously participated as

a partner with this project.


The funds will be used to fund mini-grant for the 2020 school year

September 2020 – 1st Round - Solicit mini-grant applications from all schools K-12

January 2021 – 2nd Round (if funds remain) - Solicit mini-grant applications from all schools K-12


Other Partnerships

The City of Casa Grande, City Clerk staff, will be a partner and will administer the funds and the mini-grant

program.


Yes, the mini-grant program would still be implemented if partial funding was received for this project. The

Commission will award mini-grants based on the amount received.





In 2015, the Commission was very fortunate to receive a grant from GRIC for the Mini-grant project. The

Commission will continue to seek partnerships with our native communities and will seek other grant

opportunities to assist with funding this project.


The City of Casa Grande’s finance department will monitor the expenses. Through an application process,

the Commission will monitor the applications received for the mini-grant project; will make a formal motion

to award the mini-grants, and require the grant recipients to file a report on the expenditures made for their

project and document their results (success of their project and how many students were affected).




2018-$10,00 from Tohono O’odham Nation 2016-$10,000 from Ak-Chin Indian Community 2015-$10,000 from Tohono O’odham Nation 2015-$10,000 from Gila River Indian Community 2012-$10,000 from Tohono O’odham Nation


Project Budget







Total Budget

1. Provide Mini Grants to K-12 Teachers that incorporate art in their classroom curriculum

$10,000

$0 $0 $10,000

2. Administration of Grant and Mini-Grants

$0 $0 $1,000 $1,000

3. Commission’s estimated volunteer hours to review and award mini-grants (7 Member Commission three hours yearly @ $24.14 hourly rate )

$0 $0 $500 $500

4. Click here to enter text. $0 $0 $0 $0 5. Click here to enter text. $0 $0 $0 $0 6. Click here to enter text. $0 $0 $0 $0 7. Click here to enter text. $0 $0 $0 $0 8. Click here to enter text. $0 $0 $0 $0 9. Click here to enter text. $0 $0 $0 $0 10. Click here to enter text. $0 $0 $0 $0 11. Click here to enter text. $0 $0 $0 $0 12. Click here to enter text. $0 $0 $0 $0 13. Click here to enter text. $0 $0 $0 $0 14. Click here to enter text. $0 $0 $0 $0 15. Click here to enter text. $0 $0 $0 $0 Total Budget $10,000 $0 $1,500 $11,500




1. Provide Mini Grants to K-12 Teachers that incorporate art in their classroom curriculum – The entire amount awarded

from GRIC, $10,000 or less, will be used for mini-grants for K-12 Teachers to incorporate art in their classroom

curriculum

2. Administration of Grant and Mini-Grants - $1,000 is amount set by the City to administer grants

3. Commission’s estimated volunteer hours to review and award mini-grants (7 Member Commission three hours yearly

@ $24.14 hourly rate* ). Per the Commission’s past experience, it has taken three hours to review and award mini-

grants. *Independent Sector (2017). Value of Volunteer Time. http://www.independentsector.org/volunteer_time


















Cover Sheet



2. Name of City, Town or County: City of Casa Grande






7. Department/Organization Name: Community Services Department- Dorothy Powell Senior Center


9. Application Contact Person: Raylene Johns Title: Recreation Coordinator

10. Phone Number: (520) 421-8677, Ext 4523



13. Email Address: [email protected] Website Address: www.casagrandeaz.gov

Project Information

14. Project Name: Dorothy Powell Senior Center- Home Delivered Meals Program

15. Purpose of Grant: Kitchen equipment improvement

16. Priority Funding Area Healthcare

17. Annual amount requested $11,168.56



$11,168.56


Yes. 2015- $60,000

21. Geographic area served City limits of Casa Grande


Narrative




The Dorothy Powell Senior Center (Center) provides Congregate Meals, Home Delivered Meals, and

Transportation services to the elderly and physically disabled residents within the City of Casa Grande limits.

The Center has 2 full time employees, 6 part-time employees, and 10 volunteers and is open 5 days a week.

The Center has a full kitchen, dining room that will hold 115 participants, utilizes three vans for Home

Delivered Meals, and one Transportation van to transport residents to medical appointments. The Center is

primarily funded by grants, fundraising activities, suggested donations by participants, and city funds.

Approximately 65% of the senior participants that attend our Center or receive Home Delivered Meals have

incomes below the federal poverty levels.

Approximately 140 Congregate and Home Delivered Meals are prepared daily in the Center’s kitchen; 50

Congregate Meals and 90 Home Delivered Meals. Congregate meals are served on reusable trays in the

Center’s dining room. The Home Delivered Meals are packaged daily in reusable trays specifically designed

for the program. Volunteer drivers deliver the prepared meals to homebound residents. Upon delivering the

daily hot meals, drivers collect the trays from the previous day and return them to the Center for washing

and sanitizing.

Unfortunately, our Home Delivered Meal reusable tray inventory slowly declines due to improper heating of

meals from our participants, misplaced trays, and just daily wear. Many of our participants receive frozen

weekend meals which require additional trays. Throughout the year during observed holidays, the program

ensures that the participants have a meal even when the Center is closed. We are in need of increasing the

number of trays we have available for the Home Delivered Meals Program to ensure we can meet the needs

of the participants. We deliver meals in delivery bags that are designed for proper food safety temperatures

which the liners inside those bags face ware and tear and so those need replacing.

The Center’s kitchen staff is required to cook large batches of food for the 140 daily meals and can be

daunting in our current kitchen because the staff operates using a large skillet bowl. This allows the staff to

make multiple batches for one food item and can be time consuming. In order to provide more efficiency


with time and cooking, we’d like to purchase an electric tilting skillet braising pan with a stainless steel

equipment stand, which is a countertop kitchen equipment. It will allow the staff to cook large batches of

food more efficiently and timely.





Not applicable.


The funding from this grant will assist the Dorothy Powell Senior Center in providing meal services that allow

seniors to improve their quality of life and allow them to continue to be independent.

Program goals:

1) To provide nutritious meals to the elderly and physically disabled residents within the City of Casa Grande

limits.

2) To prevent social isolation for the elderly and physically disabled residents within the City of Casa Grande

limits by providing opportunities for residents to socialize with others at the Center or with Center staff

during home delivered meals.


Indian Community.

The Dorothy Powell Senior Center operates with the coordination of multi-purpose services and programs,

for person living independently or with families within the City of Casa Grande. The Senior Center services

individuals aged 50 years or older in order to promote independence, personal enrichment and an enhanced

quality of life. The Dorothy Powell Senior Center provides residents the opportunity to experience

recreational, cultural and educational programing in a friendly atmosphere.


project.


The Dorothy Powell Senior Center provides approximately 9,010 congregate meals annually to residents of

Casa Grande. Congregate meals are provided to those seniors who are ambulatory or who can use the DPSC

transportation services to come to the Center. Participants can look forward to a regular outing, nutritious

hot meal and recreational activities. Congregate meals promote an aspect of quality living in that it supports

nutrition, exercise, social support, and the opportunity for emotional growth.

The Center delivered over 18,000 meals to homebound residents during 2018-2019. The benefits to the

participants are abundant. Studies have found that homebound seniors benefit from face to face contact

with staff when meals are delivered; lessen feelings of loneliness, increase sense of safety, allows more

seniors to remain in their own homes instead of assisted living, and even reduce the number of falls and

hospitalizations.


The Dorothy Powell Senior Center has been providing meal service for seniors in Casa Grande since 1997. It

has been preparing and delivering meals onsite for the last 23 years.

Each year we find ourselves continuing to grow and expand in all areas related to our senior services. Our

Senior Meals programs rely heavily on federal and state funding and with the current economic status, our

current funding will more likely decrease for this upcoming budget year.

The Center prepares 140 meals daily in the Center’s kitchen; 50 Congregate Meals and 90 Home Delivered

Meals. We make every effort to keep the wait list low and waiting period for meals short. In order to meet

grant guidelines, the Center developed five meal routes to keep the meals at proper temperature and meet

the needs of participants. We rely on volunteers to assist with delivering these meals to home bound

residents.

The remainder of the prepared hot meals is served to the congregate population Monday through Friday.

Each month, staff reviews an educational handout on nutrition with the participants in a workshop format or

in person. All of our menus are reviewed by a nutritionist for nutritional content to certify the meals meet

state guidelines. The Dorothy Powell Senior Center will continue to provide services as long as it is feasible

for the City to do so.



Date Activity Person Responsible

October 2020 Contract Awarded City of Casa Grande

Community Service

Director

November 2020 Obtain quotes for Home

Delivered Meals trays,

Delivery Bag liners, and

Tilting Skillet

City of Casa Grande

Dorothy Powell Senior

Center

Recreation Coordinator

December 2020- January 2021 Purchase Home Delivered

Meals trays, Delivery Bag

lingers, and Tilting Skillet

City of Casa Grande


Center

Recreation Coordinator

January 2021 Serve Home Delivered

Meals in newly purchased

trays; replace bag liners;

utilitze tilted skillet

City of Casa Grande


Center

Site Staff


The Dorothy Powell Senior Center operates from grant funding from Pinal Gila Council for Senior Citizens,

City of Casa Grande general funds, fundraising activities, and donations. Funding amounts fluctuate each year

depending on available funds.

1) Pinal Gila Council for Senior Citizens is responsible for allocation of State and Federal dollars for senior

services for Pinal and Gila Counties. They are also responsible for monitoring meal and transportation

services we provide.

2) City of Casa Grande provides facility to house the program, funding for capital projects for the DPSC,

recreation staff, and in-kind and cash match for program.

3) The DPSC staff hold a variety of fundraising activities throughout the year- Breakfast food sale and raffles.


4) Program Fees are donation based. Participants are not required to pay for meals unless they are under 60

years of age.


If the Dorothy Powell Senior Center did not receive the request amount or received a reduced amount, it

would still provide meals services to the seniors in the City of Casa Grande. However, we would have to

evaluate the importance of the funding needs for the overall program.




The plan for sustainability would allow the staff to take the opportunity to find outlets to fundraise for the

Home Delivered Meals program. It would also be an opportunity to increase marketing sources to obtain

more volunteers for the Home Delivered Meals program. There would be goal to have give cost savings

where needed for the overall betterment of the program.


Funds will be in a restricted account and will be used for this specific project only. We will track all deposits

and expenditures and can report on a monthly, quarterly, and annual basis. The Dorothy Powell Senior

Center will implement this project and monitor the progress and activities of the Home Delivered and

Congregate Meal Program. We have the capacity to manage and complete the project funded by this grant.




Please see attachment.


Project Budget

Budget Period: July 2020-June 2021






Total Budget

1. Home Delivered Meals Trays $1440.00 $0 $0 $0

2. Delivery Bag Liners $220.00 $0 $0 $0

3. Countertop Tilted Skillet Pan $8274.84 $0 $0 $0

4. ST28 Equipment Stand $1393.72 $0 $0 $0












Total Budget $0 $0 $0 $0




1. Home Delivered Meals Trays- Leeds Reusalbe Deep Tray with Raised Lisd; 40/Case at $340.00; source from Meals on

Wheels Store

2. Delivery Bag Liners- Replace Zip Liner 20 E/A Thermal bags; 1 @ $22.00; source from Meals on Wheels Store

3. Countertop Tilted Skillet Pan- Tilting Skillet braising pan; countertop; electric with a 1-year parts and labor warranty;

priced at $8,274.84 from our vendor Supplies on the Fly via Sysco

4. ST28 Equipment Stand- allows for tilted skillet to be placed on top; open base with sliding drain drawer and splash

screen; stainless steel top and legs; priced at $1,393.72; source is from our vendor Supplies on the Fly via Sysco















Cover Sheet









7. Department/Organization Name: Community Services Department- Parks Division


9. Application Contact Person: Steve Hardesty Title: Director

10. Phone Number: (520) 421-8677, Ext 4511



13. Email Address: [email protected] Website Address: www.casagrandeaz.gov

Project Information

14. Project Name: Rotary Park Trailhead Project

15. Purpose of Grant: Development of an urban Community Trail

16. Priority Funding Area Transportation




$60,000


Yes.

21. Geographic area served Click here to enter text.


Narrative



The City of Casa Grande was incorporated in 1915 and provides municipal governmental services to the citizens of Casa Grande. The City is governed by a Mayor and six City Council member. The City has approximately 385 employees and is managed by a City Manager. The mission of the City is to provide service to the citizens in a variety of ways.

The responsible Department for this project request is Community Services. The mission of the Community Services Department is to improve the lives of the entire community by providing exceptional experiences. The Department has five separate divisions including Parks, Recreation, Library, Senior Services, and Golf.

The City Council adopted a five year Strategic Plan in 2018 which outlines goals for the organization. This proposal meets several of the goals of the Strategic Plan in the areas of Quality of Life and Infrastructure. Specifically, the Plan outlines increasing the trail system by 5% annually.





Not applicable.


The funding from this grant will assist the City of Casa Grande in a partnership to provide healthy benefits to all citizens by creating the first mile of urban trail within the City. The trail has been identified in the Regional Trails Master Plan adopted by the City in 2008. Since that time, implementation of the trail system has focused on Casa Grande Mountain. The City is now looking at urban trails to provide recreational opportunities, improved connectivity of the community, and pathways for alternative transportation.

The City’s Capital Improvement Program has an approved project to build a mile of trail in fiscal year 2020/2021 that will run from Rotary Park on Trekell Road east along a wash to Peart Road. This trail will eventually connect the Mission Valley development to Dave White Regional Park, a distance of over 4 miles. The City’s portion of the project will focus on drainage improvements, trail surfacing, trail construction and other trail infrastructure.


The grant request is to assist the City with this project by providing additional amenities at Rotary Park. These amenities include ADA sidewalks and access to the trail, accessible features such as benches and shade, lighting, wayfinding signage, and other landscaping features located at the Rotary Park trailhead.


Indian Community.

This project satisfies two different areas of priority funding identified by the Gila River Indian Community.

1. Heathcare – This project will provide reacreational opportunities for the area residents to have easy

access to an urban trail. Trails are consistently identified in citizen surveys as one of the top amenities

desired in the community. These trails will help promote healthy living and provide quality outdoor

recreational opportunities for citizens of all ages. The trail can be used by hikers, bikers, runners, and

equestrians.

2. Transportation – The Casa Grande Community Trail will provide alternative methods of travel within the

city. This trail will eventually connect the city from east to west and allow access to major parks and the

new Recreation Center.


project.

This project will improve the quality of life and address the lack of urban trails currently existing in Casa

Grande. The added health benefits of walking and biking, alongwith the alternative methods of connecting

the city make this project one of the most exciting and long anticipated projects within the Community

Services Department. The 2008 Regional Trails Master Plan identified connective trails as one of the top

requested amenities wanted by the citizens. This project will address these needs and be able to be used by

all citizens in the region.


The City of Casa Grande Community Trail is a new program for the City. The City has an approved Trails

Master Plan that includes this urban trail, alongwith many other connecting trails.



Date Activity Person Responsible October 2020 Contract Awarded City of Casa Grande

Community Service Director

November 2020 RFQ process for one mile of trail

City of Casa Grande Community Services

Director December 2020- January 2021 Design of trail and

additional amenities City of Casa Grande Community Services

Director Spring 2021 Construction of trail and

additional amenities City of Casa Grande Community Services

Director Summer 2021 Completion of Project


The City of Casa Grande will fund the design and construction of the infrastructure of the trail. Other

partners are being sought for the following areas.

1) CDBG funding for ADA parking and shaded playground for Rotary Park.

2) GRIC funding for ADA connective sidewalks, wayfinding signage, benches, lighting and landscaping

features.

3) City of Casa Grande operational funding to maintain and operate the trail.

4) Other grant funding will be sought for additional miles of trail and other features at the trailhead including

water fountains, bathrooms, additional shade structures, additional pathway lighting and other trail features.


The project will continue to move forward should the City only receive partial funding. The scope of work for

additional features will need to be prioritized and added to the plan.





The City of Casa Grande will provide funds through the Community Services Department to operate and

maintain the trail system and trailhead.


Funds will be in a restricted account and will be used for this specific project only. We will track all deposits

and expenditures and can report on a monthly, quarterly, and annual basis. The Community Services

Department will implement this project and monitor the progress and activities. The City has the capacity to

manage and complete the project funded by this grant.






Project Budget

Budget Period: July 2020-June 2021






Total Budget

1. ADA sidewalks $10,000 $0 $0 $0 2. Wayfinding signage $2,000 $0 $0 $0 3. Benches $6,000 $0 $0 $0 4. Solar lighting $8,000 $0 $0 $0 5. Landscaping $10,000 $0 $0 $0 6. Click here to enter text. $0 $0 $0 $0 7. Design $0 $25,000 $0 $0 8. Drainage $0 $60,000 $0 $0 9. Trail Surfacing $0 $250,000 $0 $0 10. Labor and construction $0 $150,000 $0 $0 11. Click here to enter text. $0 $0 $0 $0 12. Shaded Playground $0 $60,000 $0 $0 13. ADA Parking Lot $0 $30,000 $0 $0 14. Click here to enter text. $0 $0 $0 $0 15. Click here to enter text. $0 $0 $0 $0 Total Budget $36,000 $575,000 $0 $611,000




1. ADA Sidewalks – Cost estimated from past projects and linear feet estimated.

2. Wayfinding Signage- Cost estimated from quotes from local vendors.

3. 4 Park Benches at $1500 each estimated from Carr McNatt Park project and Dave Bang and Associates.

4. 4 Solar Lights at $2,000 each estimated from Neighborhood Parks Projects completed in FY19/20 by the City of Casa

Grande.

5. Landscaping at $10,000 – Cost estimated compared to Main Library Expansion project completed in March 2020.

6. Design Costs Estimated from Okanogan Trail Construction Company.

7. Drainage Costs Estimated from Okanogan Trail Construction Company.

8. Trail Surfacing Costs Estimated from Okanogan Trail Construction Company.

9. Labor and Construction Costs Estimated from Okanogan Trail Construction Company.

10. Shaded Playground costs estimated from Miracle Recreation Company.

11. ADA Parking Lot estimated from Elliot Park Project completed in March 2020.








Cover Sheet




3. Mayor (City or Town) or Board of Supervisor’s Chairman (County): Craig McFarland, Mayor

4. Mailing Address: 510 E. Florence Blvd


6. Acknowledgement of Submission by Authorized Municipality Representative: Typed Name/Title: Mary Allen, Grants Coordinator Email Address: [email protected] Signature:


7. Department/Organization Name: Casa Grande Police Department


9. Application Contact Person: Dave Engstrom Title: Sergeant

10. Phone Number: 520-421-8711 ext 6340 Duty Cell 520-560-3844

11. Mailing Address: 373 E. Val Vista Blvd


13. Email Address: [email protected] Website Address: Casagrandeaz.gov

Project Information

14. Project Name: Police Motorcycle Replacement

15. Purpose of Grant: To purchase two completely outfitted police traffic motorcycles to discourage impaired driving and overall improve public safety.

16. Priority Funding Area Public Safety

17. Annual amount requested $85,146.08

18. Number of years that funding is requested Click here to enter text.


$85,146.08


Yes. 2017-2018 cycle $54,085.00.

21. Geographic area served Casa Grande and Municipalities in Pinal County


Narrative



The mission of the Casa Grande Police Department is to protect, serve and sustain supporting partnerships

with-in the community. The City of Casa Grande was founded in 1879 and incorporated in 1915. The Casa

Grande Police Department is responsible for 110.12 square miles with 615.19 miles of public roadways with-

in our city limits. The City is centrally located between the City of Phoenix and Tucson which is directly

related to the increase in communters traveling through our city limits via I-10 and I-8, in addition to state

route hwy 387 and 287 that are frequently travel roads to access neighboring communities. Currently, based

on 2018 data, the citys population is estimated at 57,232 and presumably has grown during 2019. In

addition, large commercial projects are currently being built in the city and the city is expecting the number

of motorist entering the city to increase. The city is also considered to be a shopping hub for many Pinal

County residents who live just outside our city limits which contributes to the number of motorist driving in

the city in addition to the 57,232 citizens who reside in the community. Based on these increases the Casa

Grande Police Departrment is committed to improving traffic safety in the community, with a direct

emphasis on improving the qualitity of life for residents and visitors so they can commute safety in our city.





Not applicalbe


The City of Casa Grande Police Department is requesting funding to replace two 2009 year Police

Motorcycles that have been in use for over 10 years, and are reaching their end of use term in addition to

costing too much to maintain for officers to safety conduct traffic enforcement activities. Motor officers

effectively and efficiently utilize police motorcycles to respond to vehicle collisons, support DUI intervention

details throughout Pinal County, respond to general calls for service, manage parades, large community

functions, promote community interaction at public safety events and have the ability to navigate heavy


traffic to quickly respond to emergency situations. In addition the department is focusing their intervention

efforts on not only effective enforcement measures, but being engaged in community based education

programs to reduce poor driving behavior in our communities high schools. For example, in 2019, Casa

Grande Police Officers arrested 194 DUI offenders, investigated 1 DUI Fatal accident, 9 DUI injury accidents,

25 DUI non-injury collisions, 5 fatal collisions, 145 Hit and Run collisions, 219 injury collisions and 575 non-

injury collisions. Throuhgout 2019, the calls for service for aggressive drivers and drag racing incidents has

also increased and is becoming a serious safety concern for the innocent motoring public. Based on these

statistics, the Casa Grande Police Department needs to replace two motorcycles to ensure consistent and

effective traffic intervention metods can be employed daily and the replacement of these motorcycles will

increase the operability of the fleet so four traffic officers can deploy into high incidents grids impacted by

poor driving behavior. Overall, the Casa Grande Police Department’s goals are to reduce DUI (alcohol/drug)

realted collisions, collision resulting in injury, and to provide a presence through increased enforcement and

education to better inform our community on the risks associated with poor driving decisions.


Indian Community.

The project meets the Public Safety requirement for this grant by employing additional police resources into

the field with a direct goal to improve traffic safety in the city, and other neighboring communities.


project.

If the Casa Grande Police Department is granted the funding for this project, its primary objective is to

improve traffic safety for our 57,232 residents, visitors, and the commercial traffic that commutes on our

public roadways. Furthermore, DUI intervention details will also be included to reduce our collision rates and

deter citizens from drinking and driving.


Continuing program. No, GRIC has not funded the purchase of police motorcycles.



The following is a flexible timeline:

With in 30 days of being awarded grant funds: Submit a Request for Council Approval requesting

authorization to accept and disburse grant funds for the purchase and upfitt of two police motorcyles.

With in 90 days of receiving City Council approval: Procure two fully upfitted police motorcycles following

City of Casa Grande purchasing guidelines. With in 60 day of procurement: Deploy the two police

motorcycles.


The Casa Grande Police Department is a member of the Pinal County DUI Task Force and the two proposed

two police motorcyles will be operated by Casa Grande Police Officers when participating in the task force

details. The task force patrols the cities of Casa Grande, Coolidge, Florence, Maricopa, Apache Junction, San

Tan Valley, and the unicorporated areas of each of these cities.


Yes, the agency could accept partial funding for the project.




The City of Casa Grande will fund the costs of mechanical maintence and replacement parts in order to

maximize the life span of the motorcycles, which we have found to be between 7 to 10 years.


The Casa Grande Police Department Traffic Unit Supervisor currently tracks unit statistical data that includes

citizen complaints about traffic safety concerns, high frequency collision zones and calls for service that are

related to traffic safety issues. The motorcycles will be deployed at a minimum of 40 hours per week and at

times 60 plus hours a week. In addition, attendance at community events and supporting neighboring

agencies will be documented along with a comparison of our 2019, 2020 and 2021 data. The department will

evaluate the performance objectives selected for this grant and share the information with the Gila River

Indian Community.





The Casa Grande Police Department received funding for two WCCTV camera trailers in the budget period of

10-25-2017 -10-31-2018, and those units are still being utilized to assit with criminal investigations etc.


Project Budget







Total Budget

1. Police Motorcycle (2) $65,259.34 $0 $0 $65,259.34 2. Police motorcycle radios (2) $13,788.22 $0 $0 $13,788.22 3. Motorcycle tax $4,830.00 $0 $0 $4,830.00 4. Police Motorcycle radio tax $1,268.52 $0 $0 $1,268.52 5. Click here to enter text. $0 $0 $0 $0 6. Click here to enter text. $0 $0 $0 $0 7. Click here to enter text. $0 $0 $0 $0 8. Click here to enter text. $0 $0 $0 $0 9. Click here to enter text. $0 $0 $0 $0 10. Click here to enter text. $0 $0 $0 $0 11. Click here to enter text. $0 $0 $0 $0 12. Click here to enter text. $0 $0 $0 $0 13. Click here to enter text. $0 $0 $0 $0 14. Click here to enter text. $0 $0 $0 $0 15. Click here to enter text. $0 $0 $0 $0 Total Budget $85,146.08 $0 $0 $85,146.08




1. The project budget was based on quotes from the State Bid contract vendor for the motorcycles, and the radio vender

for the City of Casa Grande with a presumed purchase to occur in late 2020.
















City Council Regular Meeting *G.6 Meeting Date: 03/16/2020 Recommended by: Scott Miller, Fire Chief Prepared by: Scott Miller, Fire ChiefFinance Director Review: Rob Sweeney City Attorney Review: Brett Wallace Approved by: Larry Rains Date Submitted: Type of Action Requested: Resolution

SUBJECT:Arizona Department of Forestry and Fire Management Cooperative Fire Rate Agreement

RECOMMENDATION:It is recommended that the Mayor and City Council approve and authorize the City Manager toexecute the Cooperative Fire Rate Agreement with the Arizona Department of Forestry and FireManagement.

DISCUSSION:The previously approved Cooperative Fire Rate Agreement (CFRA) with the ArizonaDepartment of Forestry and Fire Management (ADFFM) will expire on March 31, 2020. Thisagreement is for a period of two years and can be amended if there is a need to drop oradd emergency response vehicles. ADFFM establishes the standardized rates for equipment only.They reimburse for the use of our personnel during a wildfire event in the State of Arizona. Theywill reimburse with like for like personnel. In other words, if we send a Captain and twoFirefighters on a brush truck to assist with wildland fire, we will need to replace them with aCaptain and two Firefighters on duty.

The Brush unit is listed on the schedule and will be reimbursed at $85 an hour. Employee relatedexpenses such as health insurance and workers comp will not be compensated unless thedeployment increases that amount. All fire fighting vehicles are charged by the hour for their useand a command vehicle is charged by the day, plus mileage.

FISCAL IMPACT:The fiscal impact on the fire department is covering personnel wages paid for a period of 90 - 120days until reimbursement is processed for the personnel sent to mitigate a wildland fire asrequested by ADFFM. Revenues collected through this established rate agreement will cover ourpersonnel wages, training and equipping the wildland team.

ALTERNATIVES:

To approve this request.To deny this request.

AttachmentsRes. 5222General ProvisionsAppendix D PersonnelAppendix E CAFRA

RESOLUTION NO. 5222

A RESOLUTION OF THE COUNCIL OF THE CITY OF

CASA GRANDE, ARIZONA, AUTHORIZING THE

INTERGOVERNMENTAL COOPERATIVE FIRE RATE

AGREEMENT WITH THE ARIZONA DEPARTMENT

OF FORESTRY AND FIRE MANAGEMENT; AND

AUTHORIZING EXECUTION OF THE AGREEMENT

BY THE CITY MANAGER

WHEREAS, the Fire Department seeks to partner with the Arizona Department of

Forestry and Fire Management (ADFFM) to provide cooperation and services in the prevention,

detection and suppression of wildland fires, fuels treatments, and prescribed burning within the protection areas of Parties signatory to the Intergovernmental Cooperative Fire Rate Agreement

(CFRA); and

WHEREAS, the Arizona Department of Forestry and Fire Management establishes the

processes used to determine a cooperative fire rate for equipment not identified by the Acceptable Rates for Cooperative Fire Rate Agreements, as well as for negotiating all-inclusive

daily rates with cooperating fire agencies; and WHEREAS, the City seeks to enter into the Intergovernmental Cooperative Fire Rate

Agreement with the Arizona Department of Forestry and Fire Management for a period of two (2) years with the option to add or drop emergency response vehicles under the terms and

conditions at the City’s sole discretion; and WHEREAS, the City of Casa Grande is committed to providing the best possible

services to its citizens and partners and as a result the Mayor and Council find that accepting the Intergovernmental Cooperative Fire Rate Agreement with the Arizona Department of Forestry

and Fire Management is in the best interest of the City of Casa Grande,

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Casa Grande,



1) The Intergovernmental Cooperative Fire Rate Agreement with the Arizona

Department of Forestry and Fire Management (Contract No. 03-0245-20) and identified in City records as C.G. Contract No. 0320-10, for the protection of state

forests and wildlands for a two (2) year period; and 2) Execution by the City Manager or Fire Chief of the above-referenced document and

amendments thereto and other documents necessary for the implementation thereof.

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this ____ day of ______, 2020.

____________________________

Mayor

ATTEST:

__________________________

City Clerk, MMC

APPROVED AS TO FORM:

___________________________

City Attorney

Arizona Department of Forestry and Fire Management 2020-2022 General Provisions for CFRAs

CFR FM104 General Provisions – Revised 11/05/2019 Page 1 of 9

This Cooperative Fire Rate Agreement (CFRA) is entered into pursuant to the Cooperative Intergovernmental Agreement (IGA) currently in effect between the State Forester and the Cooperator. The following terms and provisions apply, but in the event of a conflict between this Rate Agreement and the IGA, the IGA shall prevail.

Expenses incurred under this Agreement follows the most recent version of the Interagency Incident Business Management Handbook (the “Yellow Book”). Cooperators under this Agreement are treated as Cooperators under the Handbook. In the event of a conflict between the Handbook, this Rate Agreement, and/or the IGA, the IGA shall prevail, followed by this Rate Agreement.

Resources assigned under this Agreement remain employees or property of the Cooperator however, while under assignment pursuant to this agreement, the State retains authority and direction over those resources. At any time, the Cooperator may choose to withdraw a resource from assignment, understanding that they will be subject to section 3, sub-section M of these provisions. Additionally, the resources shall remain covered by the Cooperator’s workers’ compensation and insurance while on assignment for the State. Accepting assignment under this agreement conveys acceptance of this General Provision document.

1. Safety:

(a) Resources assigned under this Agreement must follow National Wildland Coordinating Group (NWCG) standards. This includes training, qualifications, and the expectation that resources assigned will be expected to operate unsupported for the first 24 hours of an assignment. Failure to follow these standards may result in resources being removed from the fire line, sent home prior to the end of the assignment, and/or refusal to dispatch such resources to other incidents until the deficiencies are remedied.

(b) The Cooperator must comply with all applicable rules and regulations covered by the Arizona Industrial Commission Occupational Safety Codes, Title 23, Chapter 2, Article 10.

(c) Current NWCG Qualification standards apply. During initial response actions, minimum firefighter qualifications are completion of NWCG FFT2 qualifications. Individuals that are training at or above, or are qualified at or above single resource boss or unit leader level, must have been approved by the State Qualifications Committee.

(d) Fire department personnel must be a minimum of:

18 years of age and in adequate physical condition to meet the NWCG Standard 310-1 designated work capacity test physical requirements for the position for which they were ordered, and complete the annual refresher. Fire department personnel will carry a current, approved Incident Qualification Card showing the position for which they were ordered.

(e) In concordance with Federal incident driving guidelines, the State discourages any travel taking place between the hours of 2200 and 0500 unless there are extenuating circumstances to justify travel between these hours. These circumstances are situations where life and/or property are imminently threatened or the incident is occurring within the resource’s general response area and minimal travel distance is required to reach the incident. Ultimately, the responsibility for preventing and managing fatigue rests with the supervisor and resources involved.

(f) The Cooperator may be reimbursed only for equipment listed on their CFRA Inventory List. Vehicles will be reimbursed at the rates set in the current General Provisions Appendix A: Acceptable Rates for CFRAs. Equipment may be designated to be paid an hourly rate, daily rate, or an all-inclusive rate on the CFRA. An all-inclusive rate is described in Section 3 Sub-section E of this document.



2. Equipment Requirements:

(a) Personal Protective Equipment: Cooperators must supply and utilize the following minimum required personal protective equipment:

a. Wildfire Incidents – According to NFPA 1977

b. Structure Fire Incidents – According to NFPA 1971

c. HAZMAT Incidents – According to NFPA 1991, 1994, and 1992

d. Technical Rescue Incidents – According to NFPA 1951

e. Medical Incidents – According to NFPA 1999

f. ARFF Incidents – According to NFPA 1976

g. Non-Operations Functions – According to NFPA 1975

(b) Condition of Equipment: Equipment furnished under this Agreement will be equipped to the standards listed in the General Provisions Appendix C: Required Equipment. Equipment determined at the time of check in or inspection to be not in safe and operative condition or not compliant with Appendix C, may be rejected by the incident. No reimbursement will be made for rejected equipment.

a. Standard Staffing: Staffing for equipment is determined by capacity of the equipment and the number of personnel needed to effectively operate the equipment. Arizona Department of Forestry and Fire Management (DFFM) expects equipment to be staffed to the capacity allowed by the equipment. General Provisions Appendix B: Equipment Capability Guide, lists the staffing for each type of equipment based on NWCG and/or FEMA standards. DFFM recognizes that not all cooperators may be able to staff at maximum levels. Minimum staffing levels will be NWCG/FEMA minimum staffing. DFFM will allow Cooperators to staff their equipment to the maximum staffing numbers described in Section 2, Sub-section (B) b. Chase trucks to allow for maximum staffing levels ARE NOT automatically authorized. Chase trucks must be authorized on the resource order to be reimbursed.

b. Staffing for Wildfire Incidents:

i. Type 1 Engine: 3-4

ii. Type 2 Engine: 3-4

iii. Type 3 Engine: 3-5

iv. Type 4 Engine: 2-3

v. Type 5 Engine: 2-3

vi. Type 6 Engine: 2-4

vii. Type 7 Engine: 2-3

viii. Type 1 SPT Tender: 1-2

ix. Type 2 SPT Tender: 1-2

x. Type 3 SPT Tender: 1-2

xi. Type 1 TAC Tender: 2

xii. Type 2 TAC Tender: 2

c. Operating Supplies: Operating supplies are to be provided by the Cooperator, the Yellow Book defines this as “wet”. Though all operating supplies are to be furnished by the Cooperator, the State may, at its option, elect to furnish such supplies when necessary to keep the equipment operating. The cost of such supplies will be deducted from reimbursement to the Cooperator. Operating supplies may include but are not limited to fuel, oil, filters, lube/oil changes.



d. Communications Equipment: It is required that Cooperators that respond to State incidents be able to communicate on DFFM frequencies. Frequency lists are available to cooperators on agreement with DFFM. Cooperators that will respond to extended attack requests within Arizona and outside of the state are required to equip their resources with VHF capable radios that meet P25 standards. The National Interagency Fire Center (NIFC) Communications Division has provided a list of approved P25 capable communications equipment that can be found at https://www.nifc.gov/NIICD/docs/approved_radios.pdf. The exception to this is on Initial Attack.

(c) Additional Equipment: Cooperator will be reimbursed for additional equipment when such equipment is ordered on the resource order and listed on the Cooperator’s CFRA.

(d) Medical Equipment and Resources: Cooperators with medical equipment and resources should reference the Southwest Mobilization Guide Chapter 40 – Page 78. Obviously, primary direction will come from the Cooperator’s policies/guidelines and the Cooperator’s Base Hospital. Cooperators should be aware that these specialized resources may be utilized in rugged and remote terrain, and should equip their resources accordingly.

The resource order must specify whether ordering an ALS or BLS ambulance, or an ALS or BLS Kit. It is highly recommended that field going medical equipment be under 45lbs, stored in a fire line capable pack, and/or in such a way that allows for transport in a helicopter.

All medical personnel must be NWCG certified and complete the annual wildland refresher.

When the ambulance is mobilized to transport a patient, the hourly rate is dropped to $0.00 and the ambulance reverts to their normal DHS billing procedures for the medical incident.

Ambulances are to be contracted wet.

When ordering ambulances, consideration should be made for providing adequate work/rest ratios.

3. Timekeeping:

(a) Time will be recorded in military time and to the nearest quarter hour.

(b) The daily/hourly rate is intended to reimburse the Cooperator for the costs of operating the vehicle, including the costs of fuel and maintenance. If indicated in the General Provisions Appendix A, or on the CFRA, equipment listed under the daily rate may charge a mileage rate in addition to the daily rate. Equipment does not take a meal break, and time will not be deducted for breaks when equipment is reimbursed with an hourly rate.

(c) The hourly/daily rate is not intended to include the cost of personnel used to operate the equipment. Cooperator may seek reimbursement for the costs of assigned personnel, pursuant to this agreement.

https://www.nifc.gov/NIICD/docs/approved_radios.pdf

https://gacc.nifc.gov/swcc/dispatch_logistics/dispatch/mobguide/Full_Version/SWA_Mobilization_Guide.pdf



(d) Daily Rate Equipment: Daily Work Rates/Mileage Rates should be documented in column 16-17 of FM 104. Agency vehicles, included on a resource order, will be reimbursed for the duration of the assignment. Reimbursement will be made on the basis of calendar days for vehicles and equipment included on resource orders. For fractional days at the beginning and end of the invoiced time, Cooperator will be reimbursed for 50% of the daily rate for periods of less than 8 hours, and the full daily rate for periods of more than 8 hours. General Provisions Appendix A rate sheets will be utilized to set these rates.

(e) All-Inclusive Rates: If agreed to by DFFM and the Cooperator and included on the CFRA, the Cooperator may charge an all-inclusive rate that would include the costs of equipment, personnel and backfill (as applicable). Cooperator agrees that the billing method included in the CFRA is binding for the years it is applicable and must be used unless the CFRA is amended. All-inclusive rates are daily rates and will be reimbursed as specified in section 3, sub-section (d).

(f) Personally Owned Vehicles (POVs): POVs not signed up on the CFRA will not be reimbursed when used to transport personnel to an incident. POVs listed on a CFRA Equipment Inventory List, will be compensated the daily rate only when utilized for line assignments. POVs not signed up on the CFRA may be used to transport personnel to the airport if this is the most economical method of travel. POVs used to transport to and from airports will be reimbursed for mileage only at the current state mileage rate. POVs used must carry the state minimum insurance, and Cooperator certifies that the vehicle is adequately insured when it submits a claim for reimbursement for these vehicles.

(g) Airport Travel: Travel to and from airports in relation to an incident assignment is reimbursable. POVs and agency vehicles on a Cooperator’s CFRA, left at the airport for the duration of the assignment will be reimbursed for the cost of long term parking and mileage (State travel policy, Topic 50, Section 95, Title 3 Airport Parking). No parking fees will be reimbursed if return travel occurs on the same day. No hourly/daily rate will be paid for POVs or agency vehicles left in airport parking.

(h) Time Eligible for Reimbursement: The Cooperator may seek reimbursement for personnel and equipment furnished under this Agreement starting at the time the resource leaves its Home Unit/Duty Station, and ending when that resource returns to its Home Unit/Duty Station, unless an allowance for refurbishment and/or rest and recuperation (R & R) applies.

a. Home Unit Definition: The Home Unit for equipment and personnel is the place where that equipment or personnel is normally stationed. For personnel who do not have a normal place they are stationed, the Home Unit shall be the Cooperator’s station located closest to their place of residence.

b. Duty Station Definition: The Duty Station for equipment and personnel is the place where that equipment or personnel is authorized by the cooperator to respond to/from incidents.

(i) Refurbishment/Rehabilitation: Refurbishment/rehabilitation (rehab) will be allowed but will be restricted to the time it takes to bring the resource back to fire readiness. Cooperators will only be reimbursed for one hour of rehab time for engines, water tenders, and ambulances, and two hours of rehab time for crews. Equipment rates will not be paid for rehab time. Vehicle types not listed above are not eligible for rehab time.

(j) Rest and Recuperation (R & R): The Cooperator will be reimbursed for personnel R & R after return home from a fourteen-day assignment, exclusive of travel, under the following conditions:



a. Cooperating agencies must have a Policy/Guideline that allows for R & R that must comply with NWCG Standards as laid out in the Incident Business Management Handbook (Yellow Book) and filed with the agency’s CFRA documents at DFFM before the beginning of the incident to be considered.

(k) R & R In Place: For R & R that occurs in place on an incident, the Cooperator will be reimbursed personnel costs, meals and hotel costs, if any, and the daily equipment rate. Cooperating personnel will only be reimbursed for 8 hours of time on non-duty days during R&R in place. Cooperators will be reimbursed for 24 hours of personnel time on their duty days during R&R in place, backfill if needed, will be reimbursed for actual backfill hours. Costs of previously rented and authorized rental vehicles will also be covered.

(l) Excessive Work Hours: Work shifts exceeding sixteen hours after the first shift of the incident will not be paid unless accompanied by a written justification on the CTR or other incident documentation completed by the incident commander or immediate incident supervisor. All excessive hours must be mitigated by adequate rest as soon as possible.

In the absence of more restrictive agency policy, these guidelines will be followed during mobilization and demobilization as well. Individual agency driving policies shall be consulted for all other non-incident driving.

(m) If the Cooperator withdraws equipment prior to being released by the incident, the Cooperator shall bear all costs of returning equipment to the Home Unit, unless prior written approval is obtained from an authorized DFFM representative, and such approval is submitted with the invoice.

(n) Personnel assigned to inoperable equipment are limited to 8 hours of compensation per shift unless otherwise dictated by home unit shift schedule. Cooperators utilizing an All-Inclusive rate as per Section 3 – (e) will utilize their All-Inclusive rate, minus the daily equipment rate to determine their personnel reimbursement in the case of inoperable equipment.

4. Reimbursements:

(a) Invoices: The Cooperator must submit an invoice to the State to receive reimbursement for expenses incurred pursuant to this Agreement. Invoices must be submitted electronically on the form FM122 provided by the State, including the provided work calculator sheet and the Invoice must be signed by an authorized Cooperator’s representative. Invoices must be submitted to the State within the 60 days of return to the home unit. Invoices received outside this timeframe will be subject to refusal. Separate invoices must be completed for each incident or change in financial code. Invoices must contain the following information and attachments:

a. DFFM Invoice Forms: Invoices must be submitted electronically to [email protected] on the State Invoice Form (FM122) provided by the State. This must include the work calculator worksheet provided with FM122 as well as all necessary documentation described below. DFFM requests the Invoice to be sent in PDF format, do not submit the Excel Workbook.

b. Unique invoice number: Three letter fire district code and incident number. Cooperator must assign the invoice a unique invoice number. Cooperator must include Cooperator’s three letter ID and the financial code.




c. Time information: Fire Time Reports (OF288) and/or Emergency Equipment Use Invoices (OF286) must be submitted along with the Cooperator’s Invoice. Any hours submitted for reimbursement not documented on an OF288 or OF286 must be supported by legible scanned Crew Time Reports (CTR) and/or Emergency Equipment Shift Tickets (Shift Ticket). CTRs and Shift Tickets must be signed by an immediate Incident supervisor. When completing a CTR or Shift Ticket, personnel must annotate hours they are in travel status in the remarks of those documents.

d. Resource orders: Cooperators must include a copy of the resource order(s) showing all equipment and personnel for which the Cooperator seeks reimbursement. The Cooperator will ensure that the resource order shows all of the above information. It is the cooperator’s responsibility to provide personnel information to ADC at the time of dispatch utilizing the Arizona Wildland Fire Equipment Mobilization Plan Appendix F: Resource Information Form.

e. Meals and Lodging information: Cooperators must utilize the “Meal and Lodging Claim Form” included in the Invoice workbook to submit these types of expenses. Cooperator must keep meal receipts but these should not be submitted. Lodging receipts must be submitted. See additional information below:

i. Meal and Lodging Reimbursement: DFFM is governed by State Policy in how it reimburses non-State employees for travel expenses incurred while on State related business. State of Arizona Accounting Manual Topic 50, Section 65 on Vendor and other Non-Employee Travel provides the direction that DFFM is required to follow. Stated meal and lodging reimbursement rates are for maximum reimbursement for actual costs incurred, and are not per-diem rates.

ii. Meals: Cooperators are expected to be self-sufficient during initial attack. Cooperators will not be reimbursed for meals incurred during the first 12 hours of deployment, whether in travel status or on an incident. After the first 12 hours , meals may be reimbursed if the request complies with applicable portions of the State travel policy (Topic 50, Section 95). If the incident is not providing meals, Cooperators may be reimbursed for the cost of meals under the State travel policy so long as they have written justification from the incident. If meals are on individual receipts the Cooperator will be reimbursed for the actual cost of the meal or the maximum allowable amount, whichever is less; if meals for multiple crew members are on the same receipt, the Cooperator will be reimbursed for the actual cost of the meal or maximum allowable amount times the number of crew members, whichever is less.

iii. Lodging: Any approved lodging (in-state or out-of-state) shall be reimbursed according to current State travel policy and only for actual costs incurred up to the stated maximum rate for that geographic area. Utilizing lodging above the stated maximum is at the Cooperator’s own risk as the overage shall not be reimbursed by DFFM, even if the IC approves the overage. DFFM recommends sharing rooms to mitigate higher rates; if this occurs, please indicate the persons who stayed each room. For any reimbursement of lodging, an itemized receipt signed by the occupants of the room must be submitted with the invoice. Cooperators must receive authorization from the incident’s Incident Commander or Finance Section Chief for reimbursement of lodging to be authorized when adequate camp facilities are available.

1. Cooperators will not be reimbursed for lodging on the first day of travel, if travel began after 1900 hours.



f. Supply purchases: Itemized receipt(s) and resource order form(s) with Supply Numbers (S-Number) for authorized supply purchases are required and reimbursements are subject to state review.

(b) Rental Vehicles: The Cooperator may seek reimbursement for rental vehicles, when listed on the Resource Order. For in-state vehicle use, the Cooperator will not be reimbursed for additional insurance purchased. The Cooperator will be reimbursed for the costs of the rental vehicle and CDW insurance if the incident or travel is out of state. Please note that at all times resources ordered under this Agreement remain the employees of the Cooperator, and the Cooperator’s insurance coverage is responsible. For this reason, the Cooperator may wish to obtain additional rental vehicle insurance coverage, even though this coverage will not be reimbursed by the State. Rental vehicles should be commensurate with position requested on resource order. 4x4 and high clearance vehicles are appropriate for fire line positions. SUVs above the full size class must be approved by the incident or DFFM unless no other vehicles are available due to activity in the area.

(c) Transportation of Equipment: When apparatus is being transported not under its own power (lowboy trailered), Cooperator may seek reimbursement for the costs of transportation and for the hourly/daily rate for that equipment while it is being moved. Cooperator must provide a copy of the transporter’s log showing what hours the vehicle was underway. This type of incident related transport must be approved by the incident prior to travel. Cooperator will not be reimbursed additional amounts for trailers used to transport equipment that normally must be moved by trailer (i.e. ATVs and UTVs).

(d) Crew Swaps: Equipment is assigned with the understanding that it may be on assignment for fourteen days. Cooperator will not be reimbursed for travel related to a staffing swap that is required before the completion of fourteen days unless prior approval by a DFFM representative is obtained. If reimbursement for the swap is approved, appropriate vehicles used for crew swaps will be compensated at the daily/hourly rate for that vehicle so long as that vehicle receives a resource order for the transport.

(e) Special Work Rates: If a specific work rate or work rate amendment is not in place for planned events within Arizona such as preparedness patrols, prescribed burns, and various non-emergency activities, the default equipment rate will be 50% of standard hourly rate. In-State planned event default personnel rates will be as provided in this section without allowance for costs due to backfill or coverage.

(f) Career Personnel Rates: Cooperator shall charge personnel wages including eligible overtime and employer related expenses, as per Section 4, Sub-section I in accordance with each department’s attached pay schedules. A copy of the pay schedule with grade ranges shall accompany the CFRA, Cooperators must use the attached Appendix D: Personnel Pay Rates Spreadsheet. Cooperators will be reimbursed for personnel costs based on the pay schedule submitted with the Cooperator’s CFRA. Amendments to the pay schedule will only be authorized twice annually. The first is due between January 1st and April 1st each calendar year, and the second is due at a time of the Cooperator’s choosing. Newly hired personnel and employee promotions are the only exceptions as their rates can be submitted as an amendment.

a. Exempt career personnel will be reimbursed according to FLSA guidelines, unless the Cooperating agency has a special pay provision filed and approved by DFFM and filed with the agency’s CFRA documents before the beginning of the incident to be considered.

(g) Backfill: Non-budgeted costs accrued as a result of backfill of assigned personnel or those personnel on R & R as a result of assignment are potentially reimbursable. Reimbursable costs are those costs incurred when a backfilling employee’s pay rate exceeds the base



rate of the individual on assignment. The backfill amount is calculated by subtracting the assigned employee’s regular pay rate from the backfilling employee’s overtime pay rate. DFFM will reimburse the difference in the two rates up to the rate of the top step of the rank of the individual on assignment. Backfill costs above the top step of the rank of the individual on assignment will not be reimbursable.

(h) Volunteer and Supplemental Personnel Rates: Cooperator will charge the State for volunteer and supplemental fire personnel at the current rates outlined in the DFFM’s Emergency Pay Plan for Seasonal Hires for the position for which they were ordered. Supplemental Fire employees are defined per NWCG Memo #004-2009. The pay period is defined as a seven-day work week beginning the first day of the incident, e.g., Tuesday through Monday. Overtime will be paid for hours in excess of 40 hours.

(i) Employer Related Expenses (ERE): Employer Related Expenses covered for time while on the assignment will be as follows:

a. Workers Compensation

b. Unemployment Insurance

c. FICA Taxes

d. Retirement

e. Long-term Disability

(j) Wildland Fire Incentive: Rates applied out of district will be the same as applied in district for similar services and responses.

(k) Administrative fees: The Cooperator will be reimbursed for reasonable administrative costs incurred preparing invoices. If there are issues with the invoice and it is returned to the Cooperator for a revision, hours incurred to revise the invoice will not be reimbursed. The Cooperator may not seek reimbursement for overtime pay incurred to prepare wildland invoices. Cooperators must submit documentation with the invoice, showing the hours spent preparing the invoice; DFFM recommends using a CTR for this documentation. This documentation of hours must be signed by an authorized supervisor.

(l) Miscellaneous: Any miscellaneous equipment costs that Cooperators seek reimbursements for must have supporting documentation for that equipment, and will be paid at the discretion of DFFM.

5. Equipment Damage

(a) Repairs: Repairs to equipment shall be made and paid by for the Cooperator. The State may, at its option, elect to make such repairs when necessary to keep the equipment operating. The cost of such repairs will be deducted from reimbursement to the Cooperator.

(b) Loss, Damage or Destruction: Equipment furnished under this agreement may be operated and subjected to extreme environmental and/or strenuous operating conditions which could include but is not limited to unimproved roads, steep, rocky, hi lly terrain, dust, heat, and smoky conditions. As a result, by entering into this agreement, the Cooperator agrees that what is considered wear and tear under this Agreement is in



excess of what the equipment is subjected to under normal operations and is reflected in the rates paid for the equipment. No reimbursement will be made for loss, damage or destruction when (a) it is due to normal wear and tear, or (b) negligence of the Cooperator or the Cooperator’s agents which caused or contributed to the loss, damage or destruction, or (c) damages caused by equipment defects unless such defects are caused by negligence of the State or its employees. Vehicular damage claims, not directly related to incident activity, particularly prior to check-in or after demobilization, should be submitted through the owning agency’s insurance prior to submission to the state. Loss, damage, or destruction claims will be evaluated on a case by case basis and evaluated for extraordinary circumstances outside of normal conditions. Hourly/daily rates for equipment will not be reimbursed when such equipment is inoperable due to damage, loss, destruction, or lack of qualified personnel.

(c) Claims: Claims for reimbursement for damage, loss, or destruction of equipment should be submitted separately from the invoice (FM122). Claims documentation must include an S-number, copies of any paperwork submitted to the fire to obtain the S-number, a written description on a General Message Form (ICS 213), of how the loss, damage or destruction occurred (who, what, when, where and why), and a copy of the paid receipt for repairs. In the case of vehicular damage, loss, or destruction, the Cooperator must provide the documentation from the owning agency’s insurance company with the Claim. The written description must be signed by incident supervisor and the Incident Business Advisor (IBA). In the absence of an IBA, the signature of the Finance Section Chief or designee is required. All claims for loss, damage or destruction is at the discretion of the State, even if an S-number has been issued by the incident.

6. Other Items

(a) Disputes: In the event of a dispute, the parties agree to arbitrate the dispute to the extent required by A.R.S. § 12-1518.

(b) Termination: The State may cancel this agreement without penalty or further obligation pursuant to A.R.S. § 38-511.

(c) Failure to adhere to these provisions may result in the Cooperator forfeiting all rights to reimbursement.

(d) Audit: Within a 5-year period of invoice submittal, the state at its discretion may request a review of fire invoicing documentation.

(e) The Parties agree to comply with all applicable Federal or State laws relating to equal opportunity and non-discrimination.

(f) Pursuant to A.R.S. § 35-214, the Cooperator shall retain all data, books and other records relating to this contract for a period of five years after completion of the contract. All records shall be subject to inspection and audit by the State at reasonable times. Upon request, the Cooperator shall produce the original of any or all such records.

(g) This agreement shall be subject to available funding, and nothing in this agreement shall bind the State to expenditures in excess of funds appropriated and allotted for the purposes outlined in this agreement.

(h) The Cooperator assigns to the State any claim for overcharges resulting from antitrust violations to the extent that such violations concern materials or services supplies by third parties to the Cooperator toward fulfillment of this contract.

Arizona Department of Forestry and Fire Management

General Provisions Appendix D: Personnal Pay Schedule

PERSONNEL NAME EXEMPT RANKANNUAL

SALARYMEDICARE %

SOCIAL

SECURITY %

WORKER

COMP %

RETIREMENT

%

UNEMPLOY

INSURANCE $

DISABILITY

$

ANNUAL

HOURS

WILDLAND

PAY RATE

/BENEFITS

WILDLAND OT

RATE/

BENEFITS

Ryan Adams No Firefighter $59,033.31 1.45% 0.00% 3.52% 42.96% 2912 $29.99 $44.98

Jason Andersen No Captain $89,205.58 1.45% 0.00% 3.52% 42.96% 2912 $45.32 $67.97

Brandon Baker No Captain $91,281.72 1.45% 0.00% 3.52% 42.96% 2912 $46.37 $69.56

Richard Beedle No Firefighter $56,380.69 1.45% 0.00% 3.52% 42.96% 2912 $28.64 $42.96

Peter Benzing No Firefighter $57,663.65 1.45% 0.00% 3.52% 42.96% 2912 $29.29 $43.94

Scott Benzing No Captain $70,955.25 1.45% 0.00% 3.52% 42.96% 2912 $36.05 $54.07

Brian Berry No Firefighter $56,380.69 1.45% 0.00% 3.52% 42.96% 2912 $28.64 $42.96

Tyler Bogart No Firefighter $50,210.37 1.45% 0.00% 3.52% 42.96% 2912 $25.51 $38.26

Kevin Booth No Engineer $60,402.50 1.45% 0.00% 3.52% 42.96% 2912 $30.68 $46.03

Jeremy Bryant No Engineer $77,716.33 1.45% 0.00% 3.52% 42.96% 2912 $39.48 $59.22

Josh Calvert No Firefighter $52,560.56 1.45% 0.00% 3.52% 42.96% 2912 $26.70 $40.05

Ernesto Delgado No Captain $67,754.75 1.45% 0.00% 3.52% 42.96% 2912 $34.42 $51.63

Russell Diggins No Engineer $77,716.03 1.45% 0.00% 3.52% 42.96% 2912 $39.48 $59.22

Matthew Dodt No Firefighter $49,115.04 1.45% 0.00% 3.52% 42.96% 2912 $24.95 $37.43

Michael Dodt No Firefighter $49,114.96 1.45% 0.00% 3.52% 42.96% 2912 $24.95 $37.43

Chrisopher Donahue No Firefighter $62,807.18 1.45% 0.00% 3.52% 42.96% 2912 $31.91 $47.86

Matthew Farmer No Firefighter $53,828.94 1.45% 0.00% 3.52% 42.96% 2912 $27.35 $41.02

Michael Finucane No Firefighter $53,828.94 1.45% 0.00% 3.52% 42.96% 2912 $27.35 $41.02

Thomas Finucane No Engineer $56,380.80 1.45% 0.00% 3.52% 42.96% 2912 $28.64 $42.96

Bobby Gordon No Firefighter $59,033.31 1.45% 0.00% 3.52% 42.96% 2912 $29.99 $44.98

Richard Haapala No Firefighter $57,663.64 1.45% 0.00% 3.52% 42.96% 2912 $29.29 $43.94

Jay Hagstrom No Captain $91,281.72 1.45% 0.00% 3.52% 42.96% 2912 $46.37 $69.56

Timothy Hess No Captain $77,716.29 1.45% 0.00% 3.52% 42.96% 2912 $39.48 $59.22

John Holliday No Firefighter $63,242.52 1.45% 0.00% 3.52% 42.96% 2912 $32.13 $48.19

EFFECTIVE DATE:Casa Grande Fire Department 2/15/2020COOPERATOR NAME:

Page 1 of 11




SALARYMEDICARE %

SOCIAL

SECURITY %

WORKER

COMP %

RETIREMENT

%

UNEMPLOY

INSURANCE $

DISABILITY

$

ANNUAL

HOURS

WILDLAND

PAY RATE

/BENEFITS

WILDLAND OT

RATE/

BENEFITS

David Kean Yes Assistant Chief $109,849.29 1.45% 0.00% 3.52% 42.96% 2080 $78.13 $117.19

Tony Lafalce Yes Battalion Chief $89,205.59 1.45% 0.00% 3.52% 42.96% 2080 $63.44 $95.16

Jonathan Larson No Firefighter $56,380.69 1.45% 0.00% 3.52% 42.96% 2912 $28.64 $42.96

Donald Lauderback No Engineer $77,716.03 1.45% 0.00% 3.52% 42.96% 2912 $39.48 $59.22

Andrew Leary No Engineer $74,285.12 1.45% 0.00% 3.52% 42.96% 2912 $37.74 $56.61

Joe Leos No Firefighter $62,807.18 1.45% 0.00% 3.52% 42.96% 2912 $31.91 $47.86

Ryan Littrell No Engineer $60,402.50 1.45% 0.00% 3.52% 42.96% 2912 $30.68 $46.03

Jon Lodge No Fire Inspector $72,330.88 1.45% 0.00% 3.52% 42.96% 2912 $36.74 $55.12

Kevin Madden Yes Battalion Chief $109,849.29 1.45% 0.00% 3.52% 42.96% 2080 $78.13 $117.19

Robert Matzinger No Captain $91,281.72 1.45% 0.00% 3.52% 42.96% 2912 $46.37 $69.56

Byron Mays No Engineer $77,716.33 1.45% 0.00% 3.52% 42.96% 2912 $39.48 $59.22

Andrew Miller No Captain $75,943.09 1.45% 0.00% 3.52% 42.96% 2912 $38.58 $57.87

Scott Miller Yes Fire Chief $151,352.56 1.45% 0.00% 3.52% 42.96% 2080 $107.64 $161.46

Wesley Mitchell No Firefighter $61,829.70 1.45% 0.00% 3.52% 42.96% 2912 $31.41 $47.11

Iveta Murray No Firefighter $57,663.64 1.45% 0.00% 3.52% 42.96% 2912 $29.29 $43.94

James Murray No Engineer $67,754.75 1.45% 0.00% 3.52% 42.96% 2912 $34.42 $51.63

Melissa Phillips No Captain $87,129.95 1.45% 0.00% 3.52% 42.96% 2912 $44.26 $66.39

Scott Pieper No Firefighter $52,560.56 1.45% 0.00% 3.52% 42.96% 2912 $26.70 $40.05

Frank Ricci Yes Battalion Chief $93,444.00 1.45% 0.00% 3.52% 42.96% 2080 $66.46 $99.69

Genaro Rodriguez No Engineer $64,727.52 1.45% 0.00% 3.52% 42.96% 2912 $32.88 $49.32

Julian Rodriguez No Firefighter $59,033.31 1.45% 0.00% 3.52% 42.96% 2912 $29.99 $44.98

Matthew Sawyer No Firefighter $50,210.37 1.45% 0.00% 3.52% 42.96% 2912 $25.51 $38.26

Jonathan Schaupp No Firefighter $49,114.96 1.45% 0.00% 3.52% 42.96% 2912 $24.95 $37.43

Jose Serrano No Firefighter $49,115.00 1.45% 0.00% 3.52% 42.96% 2912 $24.95 $37.43

Anthony Silver No Captain $72,613.01 1.45% 0.00% 3.52% 42.96% 2912 $36.89 $55.33

Chris Stephens No Engineer $56,380.69 1.45% 0.00% 3.52% 42.96% 2912 $28.64 $42.96

Page 2 of 11




SALARYMEDICARE %

SOCIAL

SECURITY %

WORKER

COMP %

RETIREMENT

%

UNEMPLOY

INSURANCE $

DISABILITY

$

ANNUAL

HOURS

WILDLAND

PAY RATE

/BENEFITS

WILDLAND OT

RATE/

BENEFITS

Billy Stephenson No Engineer $61,829.87 1.45% 0.00% 3.52% 42.96% 2912 $31.41 $47.11

Jim Stout No Firefighter $67,964.10 1.45% 0.00% 3.52% 42.96% 2912 $34.53 $51.79

Michael Turley No Captain $70,955.25 1.45% 0.00% 3.52% 42.96% 2912 $36.05 $54.07

Cory Vance No Engineer $60,402.58 1.45% 0.00% 3.52% 42.96% 2912 $30.68 $46.03

Adam Walker No Firefighter $57,663.64 1.45% 0.00% 3.52% 42.96% 2912 $29.29 $43.94

Garrett Walker No Firefighter $49,115.00 1.45% 0.00% 3.52% 42.96% 2912 $24.95 $37.43

Bobby Williams No Firefighter $52,560.56 1.45% 0.00% 3.52% 42.96% 2912 $26.70 $40.05

Michael Wobser Yes Fire Marshal $67,207.32 1.45% 0.00% 3.52% 42.96% 2912 $34.14 $51.21

David Woodward No Captain $91,281.72 1.45% 0.00% 3.52% 42.96% 2912 $46.37 $69.56

Kyle Wright No Engineer $67,754.75 1.45% 0.00% 3.52% 42.96% 2912 $34.42 $51.63

Benjamin Young No Firefighter $62,807.18 1.45% 0.00% 3.52% 42.96% 2912 $31.91 $47.86

#DIV/0! #DIV/0!

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SALARYMEDICARE %

SOCIAL

SECURITY %

WORKER

COMP %

RETIREMENT

%

UNEMPLOY

INSURANCE $

DISABILITY

$

ANNUAL

HOURS

WILDLAND

PAY RATE

/BENEFITS

WILDLAND OT

RATE/

BENEFITS

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SALARYMEDICARE %

SOCIAL

SECURITY %

WORKER

COMP %

RETIREMENT

%

UNEMPLOY

INSURANCE $

DISABILITY

$

ANNUAL

HOURS

WILDLAND

PAY RATE

/BENEFITS

WILDLAND OT

RATE/

BENEFITS

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SALARYMEDICARE %

SOCIAL

SECURITY %

WORKER

COMP %

RETIREMENT

%

UNEMPLOY

INSURANCE $

DISABILITY

$

ANNUAL

HOURS

WILDLAND

PAY RATE

/BENEFITS

WILDLAND OT

RATE/

BENEFITS

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RANK ANNUAL

SALARY

MEDICARE % SOCIAL

SECURITY %

WORKER

COMP %

RETIREMENT

%

UNEMPLOY

INSURANCE $

DISABILITY

$

ANNUAL

HOURS

WILDLAND

PAY RATE

/BENEFITS

WILDLAND OT

RATE/

BENEFITS

Engineer $77,716.00 1.45% 0.00% 3.52% 42.96% 2912 $39.48 $59.22

Captain $91,282.00 1.45% 0.00% 3.52% 42.96% 2912 $46.37 $69.56

Battalion Chief $109,849.00 1.45% 0.00% 3.52% 42.96% 2080 $78.12 $117.19

Firefighter $67,755.00 1.45% 0.00% 3.52% 42.96% 2912 $34.42 $51.63

Fire Chief $151,353.00 1.45% 0.00% 3.52% 42.96% 2080 $107.64 $161.46

Fire Marshal $109,894.00 1.45% 0.00% 3.52% 42.96% 2080 $78.16 $117.24

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Top Rank Backfill Rates

Page 7 of 11



#DIV/0! #DIV/0!

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https://dffm.az.gov/fire/cooperators

Does not apply to Reserves or Part-time Employees

SEASONAL/VOLUNTEER/

HOURLY PERSONNEL

NAME

RANK HOURLY

RATE

MEDICARE % SOCIAL

SECURITY %

WORKER

COMP %

RETIREMENT

%

UNEMPLOY

INSURANCE $

DISABILITY $ Volunteer

AD Class

WILDLAND

PAY RATE

/BENEFITS

WILDLAND OT

RATE/

BENEFITS$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

$0.00 $0.00

For Volunteers Only: Hourly Rate is based upon position at incident-Reference Seasonal Employee Pay Plan

If your member can be employed in different AD classes, please use one line for each of the employee's AD classes

Page 9 of 11

https://dffm.az.gov/fire/cooperators



$0.00 $0.00

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$0.00 $0.00

$0.00 $0.00

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Page 11 of 11

Arizona Department of Forestry and Fire Management Cooperative Fire Rate Agreement Signature Page

Cooperator's Phone Number:

(520)421-8777Coordinator's Work Number:

[email protected] Fire Chief's Cell Phone:Fire Chief's Email:

Wildland Coordinator's Name: Captain Andrew Miller

Cooperator's Email: [email protected]

Dispatch Number:

Equipment work rates lited on the equipment lists are

based on all operating supplies being furnished by

cooperator (wet)

Resources assigned under this agreement remain employees or property of the cooperator

and are subject to Cooperator's supervision and control and are covered by the Cooperator;s

Workman's Compensation and Insurance.

Fire Chief's Name: Chief David Kean

(520)635-1139

(520)421-8777

[email protected] Coordinator's Cell Phone:

Fire Chief's Office Number:

Agency Representative's Signature

Date

(520)431-9297

Date

State Representative's Signature State Representative's Name and Title

Coordinator's Email:

Agency Representative's Name and Title

Special Provisions: Cooperator will adhere to terms set to n the General Provisions to the Cooperative Fire Rate Agreement (01/19) attached

hereto.

Agreement Number: IGA Number:03-0245-20 FD-16-0057-ASF-A3S

04/01/2020 - 04/01/2022Cooperator Name: Casa Grande Fire Department Dates Valid:

DFFM District: Southeast A3S

(520) 421-8777

Pinal

86-6000237Federal Employer ID:

Cooperator's Dispatch Center: Casa Grande Disp. Center

County: Wildland Response Group:

Cooperator's Address:

[email protected]

377 E. Val Vista BLVD. Casa Grande, AZ,

85122

Dispatch Email:

(520)421-8700

PCWT

Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List NWCG Engines

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)

Entire VIN or Serial

(REQUIRED)Radio ID

Ye

ar

4x4

CA

FS Base

RateAge Sub

CAFS

Add

Total

Rate

Add Type 1 Engine CGR G995JE P41BAAGF5JA019264 E501/441 2018 No Yes $139 0% $21 $160

Type 1 Engine CGR G544HX 4P1BAAGF3GA016050 LT502/438 2015 No Yes $139 0% $21 $160

Change Type 1 Engine CGR G624F1 4P1CU01H78A008017 E503/433 2007 No Yes $139 0% $21 $160

Type 1 Engine CGR G036GR 4P1CU01D1DA013415 E504/436 2013 No Yes $139 0% $21 $160

Change Type 1 Engine CGR G298FG 4P1CU01H38A008015 E5011/434 2007 No Yes $139 0% $21 $160

Change Type 1 Engine CGR G280FG 4P1CU01H5AA008016 E5031/432 2007 No Yes $139 0% $21 $160

Type 6 Engine CGR G522FA 1FDAX57P27EB48644 B502/426 2007 Yes Yes $85 0% $13 $98

Type 6 Engine CGR G705FE 1FDAX57R68EB68012 B503/427 2008 Yes Yes $85 0% $13 $98

Cooperator Name: Casa Grande Fire Department CFRA Cycle

*Note - Appendix E is only required for fire departments, fire districts, and police departments. County governments do not have to complete.

Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List NWCG Tenders

2020 2022

Status Type

3

Letter

ID

LIC #

(G-XXXX)


(REQUIRED)Radio ID Year

Tact

ical

Als

o

4x4

CA

FS Base

RateAge Sub

CAFS

Add

Tactical

Rate

Support

Rate

Type 2 Support CGR G996FL 1FVHC5CV08HZ77882 T503/431 2008 T1 No Yes $113 0% $17 $127 $130

Add Type 2 Support CGR G559JB 1FVHC5DV0JHJP4414 T502/439 2018 T1 No Yes $113 0% $17 $127 $130

Cooperator Name: Casa Grande Fire Department CFRA Cycle -


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List FEPP Equipment

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)



Tact

ical

Als

o

4x4

CA

FS Base

RateAge Sub

CAFS

Add

Total

Rate


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List EMS Equipment

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)


(REQUIRED)Radio ID Year 4

x4

Base

Rate

Rate

Type

Age

Sub

Total

Rate

ALS Kit CGR 2019 $215 Day 0% $215

BLS Kit CGR 2019 $150 Day 0% $150

Add Medical Team wo/UTV CGR G260FG 1FTSW21508ED33519 C5019/435 2008 Yes $640 Day 0% $640

Type 1 Ambulance CGR G869ED 1FDXE45F43HB58590 R504/407 2005 No $60 Hour 0% $60

Type 3 Ambulance CGR G869ED 1FDXE45F43HB58590 R504/407 2005 No $55 Hour 0% $55

Add Type 1 Ambulance CGR G425JG 1FDUF4GTXJED03259 R501/442 2018 No $60 Hour 0% $60

Add Type 3 Ambulance CGR G425JG 1FDUF4GTXJED03259 R501/442 2018 No $55 Hour 0% $55

Cooperator Name: Casa Grande Fire Department CFRA Cycle:


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List Light Duty Vehicles

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)



x4

4X

4

Ad

d Base

RateMileage Age Sub

Total

Rate

Change 3/4 Ton Pickup CGR G260FG 1FTSW21508ED33519 C5019/435 2008 Yes $7 $57 $0.57 0% $64

3/4 Ton Pickup CGR G315GZ 1FT7W2B63FEB07307 BC501/410 2014 Yes $7 $57 $0.57 0% $64

1/2 Ton Pickup CGR G969DM 1FTFW1CF4EKF79455 C503/411 2005 No $0 $42 $0.42 0% $42

8 Passenger Van CGR G024FR 1FBNE31L09DA49842 402 2009 No $0 $54 $0.54 0% $54

ATV/Golf Cart CGR 1B106B00004 440 2006 No $0 $75 $0.75 0% $75

Add 1/2 Ton SUV CGR G303HY 1GNLCDEC2HR329621 C502/403 2017 No $0 $44 $0.44 0% $44

Add 3/4 Ton Pickup CGR BZZ1889 1GT12SEG1HF157139 POV2814 2017 Yes $7 $57 $0.57 0% $64

Add 1/2 Ton Pickup CGR FF7355 3GCPKSE75DG323884 POV2710 2013 Yes $7 $42 $0.42 0% $49

Add 1/2 Ton Pickup CGR G970FM 1FTRF12W49KB42107 C5011/401 2009 No $0 $42 $0.42 0% $42

Add 1/2 Ton Pickup CGR G314GZ 1FTFW1CF4EKE85818 C501/409 2014 No $0 $42 $0.42 0% $42



Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List Medium Duty Vehicles

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)


(OPTIONAL)Radio ID

Ye

ar Base Rate Mileage Age Sub Total Rate

CFRA Cycle:Cooperator Name: Casa Grande Fire Department


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List Water Handling Equipment

CFRA Cycle: 2020 - 2022

Status Type3 Letter

IDSerial Number Daily Rate Notes

Add Folding Tank 1001 - 3000 Gal CGR FT-503 $100 Assigned to T503/431

Add Folding Tank 1001 - 3000 Gal CGR 2452160 $100 Assigned to T502/439

Cooperator Name: Casa Grande Fire Department


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List Logistics Equipment

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)Serial Number Radio ID

Ye

ar Daily

RateAge Sub Total Rate


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List Other Equipment

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)

VIN, Hull Number or Serial

NumberRadio ID

Ye

ar Daily Rate Age Sub Total Rate

CFRA Cycle:Cooperator Name: Casa Grande Fire Department

Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List All-Hazards Equipment

2020 - 2022

Status Type

3

Letter

ID

LIC #

(G-XXXX)


(REQUIRED)

Radio

ID Ye

ar

4x4

CA

FS Daily

Rate

Age

Sub

CAFS

Add

Total

Rate

Aerial Type 1 CGR G976FM 4ENGAAA8871002671L501/4302008 N No $5,590 0% $0 $5,590

Aerial Type 1 CGR G003GW 4P1CU01D06A013939L502/4372013 N No $5,590 0% $0 $5,590

Add SCBA Trailer (4500 psi) w/ Compressor CGR G320EV 1B9BE12296N730040 453 2006 N No $600 0% $0 $600

Add SCBA Truck (4500 psi) w/ Compressor CGR G433CE 1FV6HLCA1XHA41491U504/4231999 N No $1,500 15% $0 $1,275

Add HAZMAT/TRT Apparatus CGR G211FB 4S7BT2D967C056729H504/4292006 N No $2,100 0% $0 $2,100

Add Type 1 Crash/Rescue CGR G624F1 4P1CU01H78A008017E503/4332007 No Yes $190 0% $29 $219

Add Type 1 Crash/Rescue CGR G036GR 4P1CU01D1DA013415E504/4362013 No Yes $190 0% $29 $219

Add Type 1 Crash/Rescue CGR G298FG 4P1CU01H38A008015E5011/4342007 No Yes $190 0% $29 $219

Add Type 1 Crash/Rescue CGR G280FG 4P1CU01H5AA008016E5031/4322007 No Yes $190 0% $29 $219

Add Type 1 Crash/Rescue CGR G522FA 1FDAX57P27EB48644B502/4262007 Yes Yes $190 0% $29 $219

Add Type 1 Crash/Rescue CGR G705FE 1FDAX57R68EB68012B503/4272008 Yes Yes $190 0% $29 $219

Add HAZMAT/TRT Trailer CGR G212FB 1WC200F2577016324 454 2007 N No $1,200 0% $0 $1,200

Add Rehabilitation Unit CGR G433CE 1FV6HLCA1XHA41491U504/4231999 N No $1,490 15% $0 $1,267

Add 100 Patient MMRS CGR G490HZ 1WC200G21Y7005367 452 2000 N NO $1,500 15% $0 $1,275

Cooperator Name: CFRA Cycle:Casa Grande Fire Department


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List All-Inclusive Equipment

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)


(REQUIRED)Radio ID

Ye

ar

4x4

CA

FS

1 Person

Staffing

Rate

2 Person

Staffing

Rate

3 Person

Staffing

Rate

4 Person

Staffing

Rate

5 Person

Staffing

Rate


Arizona Department of Forestry and Fire Management Cooperative Fire Rate Agreement Amendment Page


hereto.

Agency Representative's Signature Agency Representative's Name and Title Date

State Representative's Signature State Representative's Name and Title Date

Equipment work rates lited on the equipment lists are based

on all operating supplies being furnished by cooperator (wet)

Amendment Number: 03-0245-20 IGA Number: FD-16-0057-ASF-A3S

Cooperator Name: Casa Grande Fire Department Dates Valid: 4/1/2020 - 4/1/2022

When completing the amendment page, please list all pertinant details of the equipment you are referencing, to include:

the type of change, equipment type (per Appendix B), license plate, VIN (or serial number for non-vehicle equipment),

radio ID, year of manufacture, if a tender if it is available as tactical as well, 4x4 or not, CAFS or not, and the rate

(According to Appendix A).

All Hazard, block 16: 100 Person MMR mdule. Equipment is set up to be a Type 3 Incident MEDL trailer.




Arizona Department of Forestry and Fire Management Cooperative Fire Rate Agreement Amendment Page

State Representative's Signature State Representative's Name and Title Date

Agency Representative's Signature Agency Representative's Name and Title Date

Equipment work rates lited on the equipment lists are based

on all operating supplies being furnished by cooperator (wet)





hereto.

Amendment Number: IGA Number:

Cooperator Name: Dates Valid:

When completing the amendment page, please list all pertinant details of the equipment you are referencing, to include:

the type of change, equipment type (per Appendix B), license plate, VIN (or serial number for non-vehicle equipment),

radio ID, year of manufacture, if a tender if it is available as tactical as well, 4x4 or not, CAFS or not, and the rate

(According to Appendix A).


2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)


(REQUIRED)Radio ID

Ye

ar

4x4

CA

FS Base

RateAge Sub

CAFS

Add

Total

Rate



Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List NWCG Tenders

2020 2022

Status Type

3

Letter

ID

LIC #

(G-XXXX)



Tact

ical

Als

o

4x4

CA

FS Base

RateAge Sub

CAFS

Add

Tactical

Rate

Support

Rate

Cooperator Name: Casa Grande Fire Department CFRA Cycle -



2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)



Tact

ical

Als

o

4x4

CA

FS Base

RateAge Sub

CAFS

Add

Total

Rate


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List EMS Equipment

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)



x4

Base

Rate

Rate

Type

Age

Sub

Total

Rate




2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)



x4

4X

4

Ad

d Base

RateMileage Age Sub

Total

Rate



Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List Medium Duty Vehicles

2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)


(OPTIONAL)Radio ID

Ye

ar Base Rate Mileage Age Sub Total Rate



Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List Water Handling Equipment

CFRA Cycle: 2020 - 2022

Status Type3 Letter

IDSerial Number Daily Rate Notes

Cooperator Name: Casa Grande Fire Department



2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)Serial Number Radio ID

Ye

ar Daily

RateAge Sub Total Rate



2020 - 2022

Status Type3 Letter

ID

LIC #

(G-XXXX)

VIN, Hull Number or Serial

NumberRadio ID

Ye

ar Daily Rate Age Sub Total Rate


Arizona Department of Forestry and Fire Management General Provisions Appendix E: Equipment List All-Hazards Equipment

2020 - 2022

Status Type

3

Letter

ID

LIC #

(G-XXXX)


(REQUIRED)

Radio

ID Ye

ar

4x4

CA

FS Daily

Rate

Age

Sub

CAFS

Add

Total

Rate



City Council Regular Meeting *G.7 Meeting Date: 03/16/2020 Recommended by: Gloria Leija, City Clerk Prepared by: Mayra Salamanca, Office AssistantFinance Director Review: Rob Sweeney City Attorney Review: Brett

WallaceApproved by: Larry Rains Date Submitted: 03/10/2020 Type of Action Requested: Formal Action/Motion

SUBJECT:Consider a Liquor License Application Series #09 (Liquor Store) Owner TransferApplication #97833 and an Interim Permit Application #97849, to Mena ShalabyHalim dba Fast Trip Store Located at 1620 N. Pinal Ave., Casa Grande, Arizona

RECOMMENDATION:It is recommended that the Mayor and Council instruct the City Clerk to forward arecommendation to the Arizona Department of Liquor Licenses & Control Board toapprove a Liquor License Application Series #09 (Liquor Store) Owner TransferApplication #97833 and an Interim Permit Application #97849, to Mena ShalabyHalim dba Fast Trip Store Located at 1620 N. Pinal Ave., Casa Grande, Arizona

DISCUSSION:The application under consideration is for a Series #09 (Liquor Store) Owner TransferApplication #97833 and an Interim Permit Application #97849, to Mena ShalabyHalim dba Fast Trip Store Located at 1620 N. Pinal Ave., Casa Grande, Arizona. The typeof license is a Series #9, liquor store license, which is an off-sale retailer’s license to sellall spirituous liquors. As required by law, the Notice to the Public and a copy of theapplication were appropriately posted for 20 days. The twenty (20) days expired onMarch 6, 202020. The City Clerk’s Office did not receive any comments opposing orsupporting the application. The Police Department and Building Official have submitted favorable recommendationsto approve the application.

FISCAL IMPACT:The State Liquor License Application fee is $100.00 and the City Annual BusinessTransaction License fee is $70.00.

ALTERNATIVES:

If the Council takes no action and fails to provide the State Liquor License Board with itsorder of approval or disapproval, as provided in A.R.S. 4-201, within 60 days of theapplication, the Board will proceed as though the Council had entered an order of approval.

AttachmentsFast Trip Store

City Council Regular Meeting *G.8 Meeting Date: 03/16/2020 Recommended by: Gloria Leija, City Clerk Prepared by: Mayra Salamanca, Office AssistantFinance Director Review: Rob Sweeney City Attorney Review: Brett

WallaceApproved by: Larry Rains Date Submitted: 03/06/2020 Type of Action Requested: Formal Action/Motion

SUBJECT:Consider a Special Event Liquor License Application for Casa Grande Main Street'sFundraising Event

RECOMMENDATION:It is recommended that Council authorize the City Clerk to forward local approval to theArizona Department of Liquor Licenses & Control for the issuance of Special EventLiquor License, as requested by Casa Grande Main Street. Their request is in conjunctionwith their fundraising event scheduled for April 7, 2020, from 5:00 p.m. to 8:00p.m. at 110 W. 2nd Street, Casa Grande, Arizona, 85122

DISCUSSION:The State of Arizona Board of Liquor License and Control assume little jurisdiction andholds no formal hearings on the issuance of Special Event Liquor License. Almostexclusively the local governing body makes decisions regarding the issuance of suchpermits. This is the only type of liquor license, which will not be issued without theapproval of the local governing board

The applicant will file the necessary proof of insurance certificate, prior to the event. Theapplication is attached for Council’s review

FISCAL IMPACT:None. The City charges no fee for this type of license. A $25.00 per day license ischarged by the State

ALTERNATIVES:Deny the Special Event Liquor License.

Attachments

Casa Grande Main Street

City Council Regular Meeting I.1 Meeting Date: 03/16/2020 Recommended by: Kevin Louis, Public Works Director Prepared by: Arri Odom, Engineering TechnicianFinance Director Review: Rob Sweeney City Attorney Review: Brett Wallace Approved by: Larry Rains Date Submitted: 02/11/2020 Type of Action Requested: Ordinance

SUBJECT:Award of Contract for the Design and the construction of a Traffic Signal at Peters Road andThornton Road

RECOMMENDATION:Staff recommends the Mayor and City Council award a Contract to B & F ContractingInc. through interagency cooperative use of the City of Peoria Job Order Contract(P19-0027B) for Traffic Systems.

DISCUSSION:This Contract would provide for the design and construction of a traffic signal at theintersection of W. Peters Road and S. Thornton Rd. This contract would be for a totalamount not to exceed $285,766.

The City street system in the vicinity of Peters Rd. / Thornton Rd. intersection experiencessevere congestion during peak traffic periods due to traffic heading to and from variousindustries in that area (Lucid site and Wal-Mart Distribution Center, for example). Thiscongestion causes backups and delays in traffic, resulting in safety issues and concerns.The proposed traffic signal at this intersection is expected to enhance traffic safety,provide gaps for entering and turning traffic, and minimize current congestion issues. The City of Peoria has in place a Job Order Contract with B&F Contracting Inc. to provideservices for the design and construction of Traffic Systems such as traffic signals. Thiscontract allows for cooperative use by other agencies for the procurement of theseservices. Through cooperative use of this contract procurement period for design services,construction bidding, and time required for long-lead items can be eliminated. This isestimated to reduce the overall schedule of these projects by six to nine months overtypical design-bid-build project delivery methods. This expedited project delivery methodis expected to allow completion of these projects in late summer, prior to the opening ofLucid Motors. In accordance with the terms of the Peoria contract, fair and competitivecost has been negotiated by Staff with the Contractor for all work to be provided for under

this contract.

The signal will be a temporary signal that will be replaced when the Thornton RoadWidening project moves forward. Most of the signal equipment will be repurposed at anew intersection in the future.

FISCAL IMPACT:The total contract amount is $285,766. These funds are available in account number417-21-201-100-8301-20021.

ALTERNATIVES:Deny request.

AttachmentsOrd. 3194ProposalESP Award Acceptance Peoria JOC 2020 renewalExhibitCo-op Agreement

ORDINANCE NO. 3194

AN ORDINANCE OF THE COUNCIL OF THE CITY

OF CASA GRANDE, ARIZONA, ACCEPTING A

PROPOSAL FROM B & F CONTRACTING, INC. TO

PROVIDE DESIGN SERVICES AND

CONSTRUCTION OF A NEW TRAFFIC SIGNAL AT

PETERS ROAD AND THORNTON ROAD;

AUTHORIZING EXPENDITURE OF PUBLIC

FUNDS IN AN AMOUNT NOT TO EXCEED

$285,765.54; AND AUTHORIZING THE

EXECUTION OF A CONTRACT

WHEREAS, the City of Casa Grande is committed to provide reliable and cost-

effective services in the areas of infrastructure, public services, technical standards, design services, engineering studies, and long-term planning; and

WHEREAS, the City places significant emphasis on the qualifications and experience of the contractors and the individual employees performing services under our

contracts in order to protect our citizens and ensure a safe and efficient traffic system; and

WHEREAS, the City’s street system at the intersection of Peters Road and Thornton Road experiences severe congestion during peak traffic periods due to traffic

heading to and from various industries in that area causing traffic congestion and delays; and

WHEREAS, services to be provided by the contractor shall provide for the design services and construction necessary to enhance traffic safety, provide gaps for

traffic entering and turning, and minimize the current congestion issues; and WHEREAS, the City of Peoria currently has in place a Job Order Contract with

B & F Contracting, Inc. to provide services for the design and construction of a traffic system such as traffic signals which allows for cooperative use by other agencies for the

procurement of these services; and WHEREAS, the Mayor and Council find that awarding the contract to B & F

Construction, Inc. for the design services and construction of the traffic signals at the intersection of Peters Road and Thornton Road is in the best interest of the City of Casa

Grande;

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Casa

Grande, Arizona, as follows:

1. Accepting a proposal from B & G Construction, Inc. to provide design services and construction for the traffic signal improvements at the intersection of Peters

Road and Thornton Road, which was identified as the most responsible proposal based on the City’s reliance on another governmental entity’s Request for

Qualifications for the same item as permitted by and in compliance with section 3.04.060(B) of the Casa Grande City Code; and

2. Expenditure of public funds in an amount not to exceed $285,765.54 and

amendments thereto and other documents necessary for the implementation

thereof; and

3. Execution by the City Manager of an agreement with, or Purchase Order to, B & F Contracting, Inc., in accordance with the terms contained in a City’s Interlocal Contract for Cooperative Purchasing with the City of Peoria Job Order Contract

No. P19-0027B, and the proposal submitted by B & F Contracting, Inc. (to be identified in City records as C.G. Contract No. 0320-11).

PASSED AND ADOPTED by the Mayor and Council of the City of Casa Grande, Arizona, this ______ day of ________, 2020.

___________________________

Mayor


__________________________ ___________________________


PETERS-THORTON INT. TRAFFIC SIGNAL (JOC P19-0027B)

PETERS-THORTON

Submitted to: City of Casa Grande

Project:

Bid Number: P19-0027B

Bid Date: 2/10/2020

Casa Grande, AZ

510 E. Florence Blvd

Casa Grande, AZ 85122

Duane Email: [email protected]:

Total PriceUnit PriceUnitItem DescriptionItem # Estimated Quantity

******************************************************************************************************$30,283.00$30,283.001.001 LSINSTALL GUARDRAILS AT NORTHWEST AND SOUTHEAST

CORNERS PER PLANS

$9,499.48$9,499.481.002 LSINSTALL AC PAVEMENT (6" OVER 12" AB) PER PLANS

$13,514.62$13,514.621.003 LSPRECONTRUCTION ALLOWANCE

$11,681.89$11,681.891.004 LSINSTALL TRAFFIC SIGNAL CABLING/WIRING PERADOT/CITY OF EL MIRAGE SPECS

$1,988.25$26.5175.005 LFINSTALL 2" SCHL 40 PVC FOR POWER SERVICE FEED(POWER COMPANY TO INSTALL WIRE TO CABINET)

$1,876.67$1,876.671.006 LSPOTHOLE FOR EXISTING UTILITIES PRIOR TOCONSTRUCTION

$23,157.78$23,157.781.007 LSENGINEERING/DESIGN FEES

$3,969.91$3,969.911.008 LSTRAFFIC CONTROL

$20,000.00$20,000.001.009 LSOWNER'S CONINGENCY (ALLOWANCE)

$16,069.77$5,356.593.007310130 EACHPOLE (TYPE Q)

$750.61$750.611.007310140 EACHPOLE (TYPE R)

$20,639.22$6,879.743.007310310 EACHPOLE FOUNDATION (TYPE Q)

$7,325.70$7,325.701.007310320 EACHPOLE FOUNDATION (TYPE R)

$4,579.04$1,144.764.007310551 EACHLUMINAIRE ARM (20FT.) (TAPERED)

$4,585.50$2,292.752.007310561 EACHMAST ARM (25FT.) (TAPERED)

$805.35$805.351.007310590 EACHMAST ARM (40FT.) (TAPERED)

$805.35$805.351.007310600 EACHMAST ARM (45FT.) (TAPERED)

$1,020.00$20.4050.007320050 LFELECTRICAL CONDUIT 2" SCHL 40 PVC

$17,097.30$51.81330.007320070 LFELECTRICAL CONDUIT 3" SCHL 40 PVC

$4,190.76$1,047.694.007320420 EACHPULL BOX #7

$1,477.13$1,477.131.007320421 EACHPULL BOX #7 W/EXTENSION

$1,316.70$219.456.007330060 EACHTRAFFIC SIGNAL FACE (TYPE F)

$3,535.88$883.974.007330130 EACHTRAFFIC SIGNAL FACE (TYPE Q)

$1,167.60$194.606.007330130 EACHTRAFFIC SIGNAL MOUNT TYPE II

$585.20$146.304.007330340 EACHTRAFFIC SIGNAL MOUNT TYPE V

$1,085.29$1,085.291.007340040 EACHCONTROL CABINET (TYPE IV)

$3,955.47$3,955.471.007340105 EACHCONTROL CABINET FOUNDATION

$2,194.48$2,194.481.007340110 EACHSERVICE PEDESTAL CABINET W/NEW FOUNDATION

$2,665.72$666.434.007360030 EACHLUMINAIRE (HORIZONTAL MOUNT) (LED)

$47,861.23$47,861.231.007360031 EACHINSTALL GRIDSMART VIDEO DETECTION SYSTEM

$9,956.11$9,956.111.007360032 EACHINSTALL OPTICOM PRE-EMPTION SYSTEM

Page 1 of 22/10/2020 1:46:34 PM B&F Contracting Inc. bfcontracting.com

angelf

Typewritten Text

REF-JOC P19-0027B CITY OF PEORIA

$269,641.01Bid Price Subtotal:

$16,124.5365% Of 9.2 City Of Casa Grande 5.98%:

$285,765.54Total Bid Price:

• We propose to furnish labor, equipment, and materials - complete in accordance with the plans and specifications supplied to us for the abovementioned project. All material is guaranteed to be as specified. All work will be completed in a workmanlike manner according to standardpractices. Any alterations or deviations from the above specifications involving extra costs, will be executed only upon written orders and willbecome an extra charge over the above proposed estimate. Proposal Reflects City of Peoria JOC # P19-0027B

******************************************************************************************************

• Terms: Net 30 Days

******************************************************************************************************

• Exclusions:Hard Dig or Rock Excavation. Hard Dig Defined As Any Material A 416 Cannot Dig Effectively At A Production Rate OF 30 LF Per Hour At AnAverage Depth of 5ft. Century Link TMB/TTC- Provided By Others. Existing Utilities. SWPP by Others. Prices are good for 30 days. Quantities areapproximate and final payment is to be based on actual field measurement. Any Unforseen Utilities Conflicts, Off Duty Police Officers, PowerCompanies Conflicts, Private Utility Conflicts, Any additional asphalt/concrete removal/repair.

******************************************************************************************************

• Inclusions:

******************************************************************************************************

• This proposal is based on the following information:Plans: Int. Preliminary Traffic Signal Plans Plans used were: Initial Traffic Signal Plans TS1Prepared by: Clark Clatanoff Addenda Received: N/A

******************************************************************************************************

ACCEPTED:

The above prices, specifications and conditions are satisfactoryand hereby accepted.

Buyer:

Signature:

Date of Acceptance:

CONFIRMED:

B&F Contracting, Inc. Proposal

Authorized Signature:

Estimator: Angel Flores

[email protected]

Page 2 of 22/10/2020 1:46:34 PM B&F Contracting Inc. bfcontracting.com

Peters Rd

Thornto

n

Rd

(6" AC over 12" AB)

115 SY AC Pavement

type and size

Match Exst

(Field Verify)

60' Pipe Ext

New Concrete Headwall

from the east to west side of Thornton Rd.

can span overhead to place traffic signal conductors

As an alternate to trenching under the road, we

proposed traffic signal load center. (Approx. 75')

Power drop from existing pole with transformer to

Luminaire, and span wire conductors.

Remove Exst Light Pole, Foundation,

City Council Regular Meeting M. 1. Meeting Date: 03/16/2020 Prepared by: Gloria Leija, City Clerk

Subject:A.R.S. §38-431.03.

Upon a public majority vote of the members constituting a quorum, a public body mayhold an executive session but only for the following purposes: 3. Discussion or consultation for legal advice with the city attorney or attorneys of thepublic body.4. Discussion or consultation with the attorneys of the public body in order to consider itsposition and instruct its attorneys regarding the public body's position regarding contractsthat are the subject of negotiations, in pending or contemplated litigation or in settlementdiscussions conducted in order to avoid or resolve litigation.

Discussion and Consultation Regarding a Proposed Effluent Purchase Agreementwith Project Coach•Discussion and Consultation Regarding a Facility Lease and Usage Agreement withCasa Grande Performance Institute

AttachmentsExecutive Session

PUBLIC NOTICE

AS REQUIRED BY A.R.S. 38-431.03.A (3 & 4) THE CASA GRANDE CITY COUNCIL

WILL HOLD AN EXECUTIVE SESSION DURING A REGULAR MEETING

SCHEDULED ON MARCH 16, 2020 AT 7:00 P.M., CITY COUNCIL CHAMBERS, 510

E. FLORENCE BOULEVARD, THE PURPOSE OF THE MEETING IS FOR THE

FOLLOWING:

A.R.S. §38-431.03. Upon a public majority vote of the members constituting a quorum, a public body may hold an

executive session but only for the following purposes:

3. Discussion or consultation for legal advice with the city attorney or attorneys of the public body. 4. Discussion or consultation with the attorneys of the public body in order to consider its

position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement

discussions conducted in order to avoid or resolve litigation.

• Discussion and Consultation Regarding a Proposed Effluent Purchase Agreement with Project Coach

• Discussion and Consultation Regarding a Facility Lease and Usage Agreement with Casa Grande Performance Institute

Posted on March 12, 2020, by 7:00 p.m. at the below locations:

City Hall

510 E. Florence Blvd.


Police Dispatch

520 N. Marshall


City Website

www.casagrandeaz.gov.

Gloria Leija, MMC

City Clerk

http://www.casagrandeaz.gov/

public notice casa grande city council meets monday, march ...

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