PPECB TABLET PROJECT

PPECB TABLET PROJECT

Presenter: John Gray

Citrus Marketing Forum

JHB 18/03/2014

FRUIT FLOWFRUIT FLOWFRUIT FLOWFRUIT FLOW

Procure-

mentPack

Receipt

(intake) at

depot

Store at

depot

Transfer to

another

location

Intake at

Port

Conven-

tional

vessel

Export

documenta

tion

Container

load

Container

stack

Container

vessel

Local

dispatchAir freight

DEVELOPING GREATER EFFICIENCY

Loading Inspection form: Cold Store

Export Notification

Q08

PAPER TRAILPAPER TRAILPAPER TRAILPAPER TRAILApproval of Cold Store Ambient Storage

FacilitiesLoading Facility Registration

Check list for Cold Store & Ambient

Cold Store Inspection

F01

Control list for containerisationLoading Inspection Forum

Q67

Finding Sheet

EXPORT DOCUMENTATIONEXPORT DOCUMENTATIONEXPORT DOCUMENTATIONEXPORT DOCUMENTATIONExporter

Logistic

Coordinator

Issue Shipping

Instruction

Issue Shipping

Instruction

Release Vessel

For

Documents

Release Vessel

For

Documents

Generate

Mates Receipt

Generate

Mates Receipt

Generate

Export

Addendum

Generate

Export

Addendum

Generate

Export

Certificate

Generate

Export

Certificate

Generate

Phytosanitary

Certificate

Generate

Phytosanitary

Certificate

Generate

Customs

Documents

Generate

Customs

Documents

Generate

Certificate of

Origin

Generate

Certificate of

Origin

Clearing and

forwarding

agent

South African South African

Port

Authorities

Shipping Lane PPECB DAFF CUSTOMS

Chamber of

Commerce

(if required)

Customer

Submit

request for Bill

of lading/

seaway bill

Submit

request for Bill

of lading/

seaway bill

Collect Cargo

Dues

Collect Cargo

DuesIssue WaybillIssue Waybill

Stamp Export

Addendum &

Export

Certificate

Stamp Export

Addendum &

Export

Certificate

Stamp Phyto

Sanitary

Certificate

Stamp Phyto

Sanitary

Certificate

Stamp

Customs

Documents

Stamp

Customs

Documents

Stamp

Certificate of

Origin

Stamp

Certificate of

Origin

Courier

original docs

to customers

Courier

original docs

to customers


09 Different parties involved

Exporter, DAFF, PPECB, Customs, South

African Port Authorities, Forwarding and

Clearing agent, Shipping line, Chamber of

Commerce, Customer

29 Handovers

09 Different parties involved

Exporter, DAFF, PPECB, Customs, South

African Port Authorities, Forwarding and

Clearing agent, Shipping line, Chamber of

Commerce, Customer

29 Handovers

EXPORT DOCUMENTATION


Death by paperDeath by paperDeath by paperDeath by paper


Export Certification

Certificates Total

Signed 8253

Cancelled 1205

Not signed 840

Week 01 to 11 (2014 Season)

1928 Cancelled / not signed due to

agent mistakes

18.7% (Almost one day per working

week lost due to agent mistakes)

TABLET PROJECT


• Compliance with DAFF requirements

• Electronic certification

• Accurate billing

• Accurate data to industry stakeholders

• Compliance with DAFF requirements


• Accurate billing

• Accurate data to industry stakeholders

PROJECT OBJECTIVES

Maximize

Efficiencies Provide Real

Time

Information

Comply with

Regulation

Be a

Paperless

EnvironmentWork From

Anywhere

Leverage

Gen-Y Skills

Create a

collaborative

Supply Chain

Business

Imperatives…


PPECB

Inspectors

Assessors

ROMS

Finance

ICT

Harmonisation

PPECB

Inspectors

Assessors

ROMS

Finance

ICT

Harmonisation

STAKEHOLDERS (INTERNAL)STAKEHOLDERS (INTERNAL)STAKEHOLDERS (INTERNAL)STAKEHOLDERS (INTERNAL)

CX

DIPAR

SBS


DAFF

+/-1299 Inspection points

978 Billing customers

+/-400 Exporters

13 Industry system vendors

+/-100 C&F Agents

LSP’s

Shipping lines

South African Port Authorities

DAFF

+/-1299 Inspection points

978 Billing customers

+/-400 Exporters

13 Industry system vendors

+/-100 C&F Agents

LSP’s

Shipping lines

South African Port Authorities

STAKEHOLDERS (EXTERNAL)STAKEHOLDERS (EXTERNAL)STAKEHOLDERS (EXTERNAL)STAKEHOLDERS (EXTERNAL)


DIPAR SYSTEMSDIPAR SYSTEMS FRONT END “TABLET” INTERFACEFRONT END “TABLET” INTERFACE

DAFF FBO

DATABASE

DAFF FBO

DATABASE

INDUSTRY

EDI

INDUSTRY

EDI

COLLABORATIVE

XCHANGE (CX)

COLLABORATIVE

XCHANGE (CX)

PPECBPPECB

SBS SOFTELSBS SOFTEL

Product

Inspection

Product

Inspection

Cold

Chain

Cold

Chain

Food

Safety

Food

Safety

Back-end System

(CX SQL Database)

Back-end System

(CX SQL Database)

Business Intelligence System

(PPECB SQL Database)

Business Intelligence System

(PPECB SQL Database)

Back-end System

(Navision SQL Database)

Back-end System

(Navision SQL Database)

DIPAR DATABASE

System ArchitectureSystem ArchitectureSystem ArchitectureSystem Architecture


Process Flow Process Flow Process Flow Process Flow ---- InspectionInspectionInspectionInspection

User Registration

F01 Registration

Inspection Booking

Inspection

Billing

Pre Verification

Addendum

Export Certificate

Statistics

WEB WEB WEB/EDI

EDI EDI


Company (Customer, Packhouse, LSP , etc)

Food Safety, FBO, Credit Control,

FBO, Credit Control, Food Safety, Special market,

MRL,CBS


MRL,CBS


MRL,CBS, Target region /country changes


MRL,CBS, Target region /country changes

User

registration

F01

Registration

Inspection

Booking

Inspection

Pre –

Verification

Electronic

Addendum

ValidationValidationValidationValidation


•the replacement of the paper documents

relative to an administrative, commercial,

transport or other business transaction,

•by an electronic message structured to an

agreed standard

•and passed from one computer to another

without manual intervention (Erik Muthow)

EDIEDIEDIEDI


Benefits of EDI

Increased accuracy

No paper

Improved efficiency

Reduce cost

Eliminates delays

Benefits of EDIBenefits of EDIBenefits of EDIBenefits of EDI


BENEFITS OF TABLET PROJECT

EXTERNAL


• Quicker response and turnaround time

• Contribution to limit carbon footprint

• One standard

INTERNAL – PPECB

• Improved data accuracy

• Improving internal controls

• Enhancing credibility of processes

• Application of E-Learning

• Reduced paperwork

EXTERNAL


• Quicker response and turnaround time

• Contribution to limit carbon footprint

• One standard

INTERNAL – PPECB

• Improved data accuracy

• Improving internal controls

• Enhancing credibility of processes

• Application of E-Learning

• Reduced paperwork

HOW DOES THIS IMPACT

ME AS A STAKEHOLDER?


• Additional field (UPN) per pallet

• Additional data for re-inspections

• Exchange of data between packhouse system and tablet

• Exchange of date between exporter and PPECB

• Exchange of data between packhouse/depot /exporter

• Additional field (UPN) per pallet

• Additional data for re-inspections

• Exchange of data between packhouse system and tablet

• Exchange of date between exporter and PPECB

• Exchange of data between packhouse/depot /exporter

Impact on systemsImpact on systemsImpact on systemsImpact on systems


• Addendum and Export Certificate generated based on data received from exporter/agent

• Addendum matched with inspection information from tablet

• Automated exception management

• Addendum and Export Certificate generated based on data received from exporter/agent

• Addendum matched with inspection information from tablet

• Automated exception management

Electronic CertificationElectronic CertificationElectronic CertificationElectronic Certification


• Electronic certification more rigid than manual verification

• Electronic certification more rigid than manual verification

Electronic CertificationElectronic CertificationElectronic CertificationElectronic Certification


Exporter

(or agent)

DATA EXCHANGE WITH INDUSTRY


Grower/Depot/Exporter • Accurate and timeous

exchange of data– Inspection (first and

re-inspection)– Intake – Stock– Container dispatch– Conventional– Road dispatch

• Special market registration (incl. CBS)

Grower/Depot/Exporter • Accurate and timeous

exchange of data– Inspection (first and

re-inspection)– Intake – Stock– Container dispatch– Conventional– Road dispatch

• Special market registration (incl. CBS)

ContractingContractingContractingContracting


Milestone Completion date

Software Development 30/03/2014

DAFF database information 30/03/2014

Testing 30/03/2014

Process mapping 30/03/2014

Training 31/05/2014

Pilots with 4 pome pack houses 31/05/2014

Pilots with 10 Citrus pack houses 31/07/2014

Pilot with 5 Exporters 31/08/2014

Live 01/10/2014

MILESTONES (Inspection)MILESTONES (Inspection)MILESTONES (Inspection)MILESTONES (Inspection)


Milestone Completion date

Software Development 30/11/2014

Testing 31/01/2015

Process mapping 30/09/2014

Training 28/02/2015

Pilots 31/03/2015

Pilot with 5 Exporters 31/03/2015

Live 01/04/2015

MILESTONES (Food Safety & Cold Chain)MILESTONES (Food Safety & Cold Chain)MILESTONES (Food Safety & Cold Chain)MILESTONES (Food Safety & Cold Chain)

Thank

You

PPECB TABLET PROJECT

Documents

Transcript of PPECB TABLET PROJECT