post box no. 05 (gpo rohtak)

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President Vice-President Secretary E-mail: gechbsrtk@ yahoo.com

Dr. Ashok Rathee Dr. Parmod Marwah R.N. Kansal Website- www.gechbsrtk.com

M.No. 9416232033 M.No.9416052861 M.No. 9416766917 Office Tel.No.9254325919

Ref: GECHBS /2019-20/02/797-1565 Dated 15th May 2019

To

All members

The Govt. Employees Co-op House Building Society Ltd.

Rohtak

Sub: - Annual General Meeting of the Society

Dear Sir

Annual General Meeting of the Society has been convened on Sunday, the 9th JUNE 2019 at 10.00 A.M

at Shaheed Madan Lal Dhingra Community Centre, Old ITI Circular Road, Rohtak. Agenda of

the meeting, Report of the Management Committee and Proceedings of the AGM dated 26.03.2017 in

form of a booklet are attached herewith. Your suggestions/amendments therein, if any, can be considered

if received seven days before the AGM i e. up to 02.06.2019.

You are requested to confirm telephonically or in writing about your attending the meeting as it will help

us in making proper arrangements for you.

Members are requested to bring their Identity Card issued by the Society or any other I.D. Proof while

coming to attend the meeting. Members, whose dues are outstanding, are once again requested to deposit

the same at the earliest as the Society is in dire need of funds.

The programme shall be as under:-

Annual General Meeting 10.00 A.M. to 01.00 P.M.

Lunch 01.00 P. M. to 03.00 P.M.

Only members will be admitted in the Meeting Hall. Please ensure its strict compliance.

With regards

Yours sincerely,

-sd- -sd-

(Dr. Ashok Rathee) (R.N. Kansal)

President Secretary

[Registered with the Registrar, Co-op. Societies, Haryana, Chandigarh vide Regn. No. 479 dated 6.11.1979]

POST BOX NO. 05 (G.P.O. ROHTAK)

http://www.gechbsrtk.com/

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Encls. Booklet

MANAGEMENT COMMITTEE BANKERS

1. Dr. Ashok Rathee President 1. Oriental Bank of Commerce

2. Dr. Parmod Marwah Vice- President Sonepat Road, Rohtak

3. Ms.Vijay Sanghi Treasurer

4. Sh. R.N. Kansal Secretary . 2. The Rohtak Central Co-op Bank

5. Dr. Anju Ahuja Member Delhi Road, Rohtak

6. Dr. S.L. Verma Member

7. Sh. K.S. Nehra Member

8. Sh Ramesh Dagar Member

PATRONS LEGAL ADVISOR/RETAINER 1. Sh. Man Mohan Goyal Sh. V.P.Dua Advocate

2. Dr. S.N. Chugh

3. Sh. Rajesh Sehgal

EXECUTIVE COMMITTEE Dr.D K Diwan Sh. Vinod Kumar Pruthi Sh. Rajesh Sehgal

Dr. S.N. Chugh Sh. Swdesh Kumar Ms. Shakuntla Devi

Dr. Nitya Nand Sh Man Mohan Bansal Sh. Bhanu Parkash

Dr.Sushma Satish Chugh Sh. Anil Kumar Jain Ms. Manju Jain

Dr. N.P.Premi Sh. K.L.Dahiya Sh. Raj Kumar Sharma

Dr. O.P.Chitkara Sh. Ajit Kumar Jain Sh. Vivek Sheel Kathuria

Dr. Sudhir Attri Sh. S.K.Arora Sh. Ajay Nijhawan

Dr. S K Gulati Sh V P Dua Sh. M K Arora

Sh Man Mohan Goyal Sh. Ramesh Chand Bhatia Sh. M P Aggarwal

Sh Ganga Bishan Sh Harish Chand Gaba Sh. Arvind Deswal

Sh. Tejvir Singh Nain Sh. Sita Ram Sh Anil Hooda

Sh D V Rana Sh. M L Gambhir Sh N K Juneja

SHARE TRANSFER COMMITTEE OFFICE STAFF

Dr. Parmod Marwah Sh. G.K.Dhawan Assistant Secretary

Dr. Ashok Rathee Sh. Balbir Singh Clerk-cum-Cashier

Sh K S Nehra Day Chowkidar/Peon 1 No.

Ms. Vijay Sanghi Gardener/Mali. 2 Nos.

Sh R N Kansal Night Watchman 3 Nos.

M.C. (OFFICE BEARERS TIMINGS). TELEPHONE NUMBERS

EVERY SUNDAY 12.00 O’clock to 02.00 PM Society Office 9254325919

Dr. Ashok Rathee 9416232033

PUBLIC DEALING TIMING Dr. Parmod Marwah 9416052861

12.00 O’clock to 02.00 PM Ms.Vijay Sanghi 9416362600

Sh. R.N. Kansal 9416766917

OFFICE TIMINGS & HOLIDAYS Dr. Anju Ahuja 9896553296

Timings 09.30 AM to 05.00 PM Dr.S.L. Verma 9416053316

Weekly Holiday Every Monday Sh. K.S. Nehra 9996033496

Other Holidays As per Haryana Govt. Sh Ramesh Dagar 9215570080

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NOTICE TO MEMBERS.

Notices is hereby given that the Annual General Meeting of The Govt. Employees Co - op House Building

Society Ltd. Rohtak will be held on Sunday the 9th JUNE 2019 at 10.00 A.M at Shaheed Madan Lal

Dhingra Community Centre, Old ITI Circular Road, Rohtak to transact the following business/agenda.

ORDINARY BUSINESS

1 To receive, consider and confirm the minutes of the last meeting held on 26th March 2017

2 President Address.

3 To receive, consider and adopt the report of the Management Committee

4 (a) To receive, consider and adopt the Profit and Loss account for the year ended on 31st March 2017

and 31st March 2018 and the audited Balance Sheet as on that date.

(b) To consider the unaudited Profit and Loss Account for the period from 01.04.2018 to 31.03.2019

SPECIAL BUSINESS

5 To consider, and if thought fit, to pass the following resolution with or without modification as an

ordinary resolution.

RESOLVED that Licence Renewal Fee amounting to Rs. 20,00,000 at the reduced rate in view of

Notification dated 11.01.2019 of Town and Country Planning Department Haryana for the next five

years from January 2020 to January 2025 be collected from the members as per their size of plot

calculated @ Rs.9.77 per sq. meter which is to be paid by all members before 31.10.2019 failing

which interest @ 18% PA will be charged from the members w. e. f. 01.11.2019 as the Licence

renewal application is to be moved in the last week of November 2019 to the Director General Town

& Country Planning Haryana Chandigarh.

337.5 sq. meter = Rs. 3300

199.5 sq. meter = Rs. 1950

135.0 sq. meter = Rs. 1320

6 To consider and if thought fit, to pass the resolution regarding:-

A final notice was issued to the members in November 2017 who have not paid the Licence Renewal

Fee and they were requested to pay the outstanding amount within 15 days of the receipt of the letter

failing which they will be treated as DEFAULTER for this amount and further appropriate action will

be initiated as per Rules/ Regulations and By laws of the Society. Some members have deposited the

said amount but there are about 103 No. members who have not yet cleared the demanded amount on

account of Licence Renewal Fee. However, keeping a lenient view no hard step was initiated against

them by the Managing Committee.

The matter is put up before the House to decide as to what action is to be taken against such

defaulting members.

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7 To consider, and if thought fit, to pass the following resolution with or without modification as an ordinary

resolution

At present 8 No. employees are working in the Society. Two officials are handling day to day office

routine work, Three are working as night Chowkidar, One is Peon cum Mali/ beldar , One is day

Chowkidar cum Mali/ beldar and one is full time Mali. The staff now working is sufficient to carry on

the present load of the office and no addition is required till load of the office is increased considerably

or some technical or specific job personnel is required.

Resolved that no addition be made in the present staff strength as proposed.


In the near future the Electricity Connection is to taken from the UHBVN Ltd. for the houses to be

constructed by the members of the Society. The House has to decide whether Bulk Supply is proposed

to be taken from the UHBVN Ltd and billing is done by the Society or Individual meters are to be

installed by the members at their own level in their houses. However, the Management of the Society

proposes that individual meters are to be installed by the members in their houses as per norms

adopted by HUDA in all over Haryana.

The matter is put up before the House for consideration and appropriate decision.


Kind attention of the members is invited to Society’s letter No. 4th March 2003 (copy attached at page

No 17 of the booklet) vide which installments of Internal Development Charges and External

Development Charges were fixed to be paid by the members as per decision taken in the General Body

meeting held on 09.02.2003. The eight six monthly installments of External Development Charges

were fixed excluding interest thereon to be paid to HUDA as is clear in the 7th line of the above

letter. Accordingly, no interest was charged from the members on account of External Development

Charges amounting to Rs. 15,23,48,000 paid to HUDA in between April 2003 to February 2007. A

Civil Appeal as filed by the Society is pending in the Supreme Court of India regarding EDC and

interest thereon charged by the Town & Country Planning Haryana which is at final stage and to be

listed in the appropriate bench for final hearing. In case the interest has to be paid then it is to be

collected from the members and will be adjusted later on from the sale proceeds of the Educational

and other Commercial sites of the Society.

The matter is put up before the House for appropriate suggestion and decision.

:-

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PRESIDENT’S ADDRESS

Respected Member, I am very grateful to all of you for having come here to attend today’s Annual General Meeting. I welcome you all and hope you will enjoy and participate in today’s deliberation. At the outset I will like to inform you that we have been able to get our license renewed up to 01.01.2020. We did not ask your contribution for this as there was already enough money with the Society. However, we will need your assistance for further renewal of license from the Director General Town & Country Planning Haryana Chandigarh in November 2019 for next five years up to January 2025. Keeping in view the terms and conditions imposed for construction of the Community Sites within four years from amendment in Section -3 of Act 8 of 1975 while renewing the license up to 01.01.2018, the building plan of the Community Center was submitted to the D G T & C P for approval which is held up for amendment in The Haryana Development and Regulation of Urban Areas Act 2012 regarding permission for extension for construction of the Community Sites. The Scrutiny fee and labour cess amounting to Rs. 5,68,000 as required has since been deposited. The construction of the Community Centre will be taken up after approval of the building plan from DG T & CP and requirement of funds for its construction will be assessed and raised at the appropriate time. To dispose off the School, Hospital and other sites a notice was published in the news papers on 01.04.2018 and further on 26.01.2019 for wide publicity. The local Schools were also informed by post as well as at their e-mail address. The matter is under consideration and it will be finalized only after the Society gets a reasonable monetary deal in the interest and benefit of the Society. We met the Hon’ble Chief Minister Haryana on 06.03.2019 at Haryana Bhawan New Delhi and requested him for an early launching of Sector 26 and gave him a demand letter indicating therein an early completion of External Development Works of the Society so that the development of the Society is ensured. We are in touch with the concerned department and other dignitaries on this matter. The drinking water for the Society will come very shortly as a Plan and an Estimate for the same has since been framed and approved by the HUDA. The 10 meter wide road of the society in between plots 426 to 416 will very soon be connected with 45 meter wide Sector 26-27 dividing road by the HUDA. As the Part Completion Certificate has since been issued to the Society on 04.01.2016 by the Town & Country Planning Haryana, I request the members to start the construction of their houses after getting the building plan approved from the District Town Planner Rohtak. There are still a number of members who are not paying the dues of the society regularly. They are once again humbly requested to clear their dues with update interest thereon so as to be eligible for casting their vote in the next election of the Society. In the end I again thank the members and request to co-operate with the Managing Committee for an early implementation of all developmental projects. (Dr. Ashok Rathee)

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Report of the Management Committee

1.Managing Committee of the Society.

The Managing Committee continued with the elected members as under

1. Dr. Ashok Rathee President

2. Dr. Parmod Marwah Vice President

3. Ms Vijay Sanghi Treasurer

4. Dr. (Mrs). Anju Ahuja Member MC

5. Dr. S.L.Verma Member MC

6. Sh. K.S.Nehra Member MC

7. Sh. Ramesh Dagar Member MC

8. Sh R N Kansal Secretary ( Appointed)

2. Renewal of License of the Society.

The license which was earlier got renewed upto 01.01.2018 has further been got renewed upto

01.01.2020 vide DG, T&C P Haryana Memo No LC-186(III)-PA(SN) -2018 /4036 dated 30.01.2018

after depositing Licence Renewl Fee of Rs.15,57,875. The Licence renewal fee was deposited at the

reduced rates as the Society has obtained the Part Completion Certificate on 04.01.2016. The license

fee was, however, deposited under protest as the case filed by the Society against Director General

Town & Country Planning and others regarding charging interest on EDC for delayed payment

without executing External Development Works is pending in the Hon’ble Supreme Court of India.

The members are also informed that as per Notification dated 11.01.2019 of the Town & Country

Planning Department Haryana, the licence renewal fee has been reduced to 2.50% of the fee

prescribed in Rule 3 as per the prevailing rates at the time of grant of part completion certificate and

shall be levied on area for which the part completion certificate is granted, whereas for remaining

area the fee shall be levied @ 10% of the fee prescribed in Rule 3 as prevailing on the date of

application for renewal.

3. Construction of Community Buildings

Keeping in view the terms and conditions imposed in letter dated 15.03.2016 of the Town & Country Planning Department Haryana for construction of the Community Sites within four years

from amendment in Section -3 of Act 8 of 1975 while renewing the license up to 01.01.2018, the

building plan of the Community Centre was submitted through M/s Aakaar Associates Architect in

the T&CP for approval on 21.08.2017. The same is held for amendment in The Haryana

Development and Regulation of Urban Areas Act 2012 regarding permission for extension for construction of the Community Sites. The Scrutiny fee and labour cess amounting to Rs. 5,68,000 as required has since been deposited. We met the Chief Town Planner T&CP Haryana on 04.04.2018 and after explaining the update status and requirements of the Society requested him to exempt the Society from the provision of section 3 Act No. 8 of 1975 or otherwise necessary permission regarding extension for construction of the Community Building may be accorded. But our request made in person followed by letter dated 12.04.2018 was not considered and declined vide Memo No. 14647 dated 15.05.2018. However, as per Notification dated 31.01.2019 of the Haryana Govt. substituted w.e.f. 03.04.2018, the Director T& CP may extend the construction period for a maximum period of five years at a time after recovery of such extension fees, as may be prescribed on per -acre per-annum basis. A request for extension of construction period of the Community Centre has been made to the Director T& CP vide this office letter dated 30.04.2019. Thus the work for construction of the Community Centre Building will be taken up after approval of the building plan from the T&CP Haryana and requirement of funds for its construction will be assessed and raised at the appropriate time.

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4. Regarding disposal of School and other Commercial Sites

To dispose off the School, Hospital and other Commercial sites, a notice was published in the news papers on 01.04.2018 and further on 26.01.2019 for wide publicity. The local Schools authorities were also informed by post as well as at their e-mail address. Sh J B Singla. Manager J K International School Rohtak who is also a member of the Society submitted a proposal to take over the High School site on lease basis. After a number of meetings with him and discussion in the Managing Committee meeting a draft Lease Agreement and its terms & conditions were formulated. He offered a rent of Rs. 42500/- per acre per year for two acres of land (Out of 5 Acres earmarked for High School site) for 35 years on lease basis. The School building will be constructed by him from his own funds and after the lease period is over, if not extended further at fresh terms and conditions, the School Building except furnishings will be the property of the Society. The case was put up before the Executive Committee meeting held on 20.01.2019 and then it was referred to a Sub –Committee specially constituted to sort out the issue regarding letting out the school site on lease basis or to recommend some other concrete solution in the interest and benefit of the Society. The members of the Executive Committee as well as of the Sub- Committee in its report dated 28.02.2019 expressed almost the same view that the lease rent as offered by the party is on much lower side whereas it should be on reasonable higher side being commercial property and he is paying only for two acres of land and remaining three acres site is earning nothing. Besides, the school site will be blocked for 35 years without any cumulative benefit to the Society. As per recommendations of the Executive Committee to get the higher rates for this site, an advertisement was again got published in three News Papers on 26.01.2019 but no response was received. The matter was again discussed in the Managing Committee meeting held on 24.03.2019 and it was told by Dr Parmod Marwah that some parties have visited the High School Site and efforts are being made till the Society gets a reasonable monetary deal in the interest and benefit of the Society.

5. Regarding handing over Society to HUDA.

As discussed in the Annual General Meeting held on 26.03.2017 to find out the probability regarding

handing over Society to HUDA, a Committee under the Chairmanship of Sh K S Nehra member

Managing Committee with Dr. Parmod Marwah and Sh R N Kansal as its members was formed to

enquire the possibility and consequence of handing over Society to HUDA from the concerned

department. Sh K S Nehra after visiting Panchkula / Chandigarh on 06.12.2017 accompanied with Sh

M P Gugnani and Sh Viveksheel Kathuria, members Society, submitted its report vide Office Note

dated 26.12.2017. As per his report and outcome they met the Chief Town Planner HUDA and then

Chief Town Planner Town & Country Planning Haryana and some other officers of the department.

The Chief Town Planner of both the departments pointed out that no such provision exists in the

rules to take over the Society nor any such incident already accrued. The report was discussed in the

Managing Committee meeting held on 20.03.2018 and its now for information of the House.

6. Providing DVD of the AGM held on 29.11.2015

As decided in the Annual General Meeting held on 26.03.2017, a Committee under the Chairmanship

of Dr Ashok Rathee President and four persons namely Sh Tejvir Singh Nain, Sh Ajay Nijhawan, Sh K L

Sindhwni and Sh Vinod Kumar Pruthi as members was formed to look after and report the issue. The

DVD was displayed before the Committee and the members have seen the DVD in its meeting held on

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23.04.2017, 10.05.2017 and 11.06.2017. After a healthy discussion, some points were picked up and it

was decided with mutual consent that the changes as suggested in office Note dated 13.06.2017 be

made in the Minutes of AGM held on 29.11.2015 and a corrigendum be issued accordingly. Even the

Assistant Registrar Co-op Societies Rohtak vide his letter dated 02.01.2018 directed to put up the

matter in the Managing Committee meeting of the Society to take up the decision whether a copy of

DVD is to be provided to Sh K S Nehra or not. The matter was discussed in the Managing Committee

meeting held on 20.03.2018 and it was decided that since DVD has been seen by the Committee

constituted for the purpose and its recommendations have been accepted then there is no justification

to provide a copy of DVD as demanded by the respected member. The corrigendum with changes as

suggested by the Committee is attached at last page of the booklet for information of the House.

7. Court Cases

The outcome and latest status of various court cases is summarized as under:-

i) Society V/s Director General Town & Country Planning Haryana & Others

An appeal against orders dated 25.09.2012 of the Hon’ble Punjab & Haryana High Court was filed in

the Hon’ble Supreme Court of India on 25.02.2013 (SLP-Civil-10283/2014) and the Hon’ble Court

admitted the case and ordered to maintain the status quo and issued a notice to the respondents. A

Contempt Petition (444/2014) has also been filed in Supreme Court of India against Director General

Town & Country Planning Haryana Chandigarh for threatening the Society and demanding the licence

renewal fee inspite of stay of the Hon’ble Supreme Court of India. The case was converted into Appeal

Civil 3654/2017 on 03.03.2017 by separating our case from other three cases. The last hearing was

held on 24.09.2018 with orders of the court “Pending (Final hearing) list the case before appropriate

bench”. The next date is still awaited.

Ii) Society V/s HVPNL

The appeal for removing the High Tension Line passing through the Society as filed before the District

Judge Rohtak was dismissed on 20.12.2016. The Managing Committee of the Society in its meeting

held on 12.01.2017 decided to file the case in the Punjab and Haryana High Court Chandigarh. The

Regular Second Appeal has been was filed in the Punjab and Haryana High Court Chandigarh on

22.03.2017 through Sh. Kulvir Narwal and Sh. V P Dua Advocates challenging the judgment & Decree

rendered by the court dismissing the Suit and Appeal filed by the Society. The case has been fixed for

hearing on 10.09.2019.

iii) Society V/s State

State has assumed at its own the possession of Society’s land measuring 5K -6M for construction of

Kheri Sadh Flood Control Drain through the land of the Society, which is illegal, null and void and is

liable to be reverted back to the Society. An appeal against the judgment and decree of dismissal of

suit was filed in the Hon’ble Court of Additional District Judge Rohtak but the same has to be

withdrawn due to some technical grounds as per advice of the Counselor and now it has been filed in

the Punjab & Haryana High Court at Chandigarh for damages claiming loss incurred to the Society/

enhancement of compensation by not giving notice of acquisition of land and depriving the Society of

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adequate price of the land acquired. The case has been admitted and would be listed in due course in

the regular list.

iv) Anil Kumar Jain V/s Society

Sh. Anil Kumar Jain having share /plot No. 350 in the Society after losing case with the Assistant

Registrar / Deputy Registrar Co-op Societies Rohtak , District Consumer Redressal Forum Panchkula as

well as in the Civil Court( Senior Division) Panchkula has again filed a complaint with the Consumer

Redressal Forum Rohtak on 15.06.2017 regarding his interest dispute with the Society. The District

Consumer Redressal Forum Rohtak has dismissed his complaint in favour of the Society on 01.03.2019

and accordingly he has been requested to deposit his outstanding dues with update interest thereon.

v) Ms. Monika V/s Society

A Demand Notice dated 27.06.2017 as served by Ms. Monika Yadav regarding her termination of

services was received through Assistant Labour Commissioner Rohtak on 09.07.2017. The case is now

with Presiding Officer Industrial Tribunal cum Labour Court Rohtak. The next date is fixed for

03.06.2019 for cross examination. The case is being defended in the court through Sh V P Dua

Advocate.

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BALANCE SHEET AS AT 31st March 2017 and 31st March 2018 ____________________________________________________________________________________

31.03.2017 31.03.2018

_________________________________________________________Amount__________Amount______

I. SOURCES OF FUNDS

1. Share Holders Funds

a) Share Capital 38,450.00 38,450.00

b) Dues demanded from Members 33,29,49,931.00 33,29,49,931.00

2. Other payable

a) Deposits of expelled/other 2,60,740.60 2,09,740.60

Members

b) Interest (Members) 10,85,131.00 10,19,289.00

c) Security Deposit 6,78,140.00 6,97,340.00

d) Interest Payable to HUDA 1,99,93,858.00 2,06,93,858.00

e) Withheld payment of Contractors 1,45,000.00 1,45,000.00

f) Member’s FDR Payable 15,74,332.00 11,51,471.00

g) Earnest money payable 1,00,000.00 1,00,000.00

h) Others payable A/c 83,800.00 17,200.00

TOTAL 35,69,09,382.60 35,70,22,279.60

II APPLICATION OF FUNDS

1 Current Assets, Loans & Advances.

6. Cash in hand, Bank Accounts,

FDRs & Advances 1,88,68,657.52 1,78,68,517.52

2. Investments & Securities 22,115.00 22,115.00

3. Receivable and Recoverable 84,76,807.50 71,36,430.50

4. Fixed Assets. 1,75,752.37 4,97,381.51

5. Land & Development 32,91,57,147.47 33,15,14,582.47

6. Accumulated Losses 2,08,902.74 -16,747.40

TOTAL 35,69,09,382.60 35,70,22,279.60

Note: - Above Balance Sheet as at 31.03.2017 and 31.03.2018 is duly

audited by the Chartered Accountants and Audit Officer Co-op Societies

Haryana. .

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PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2017 and 31st MARCH 2018

31st March 2017 31st March 2018

INCOME Income from Interest 13,66,005.00 11,88,349.00 Misc. Receipts 1,29,850.00 2,81,162.14 Admission fee 500.00 400.00 Yearly Charges 7,69,000.00 7,69,000.00 Penal Interest received. 2,01,183.00 4,37,472.00

TOTAL 24,66,538.00 26,76,383.14

EXPENDITURE Salary A/c 7,58,835.00 5,88,795.00 Advertisement Exp. 3,920.00 3,560.00 Electricity Expenses 54,734.00 42,946.00 Entertainment 15,236.00 12,356.00 Postage Expenses 6,150.00 13,285.00 Misc. Expenses 16,512.00 23,262.00 Stationery Exp. 10,434.00 6,314.00 Meeting Exp. 1,746.00 1,198.00 Telephone/Internet Exp. 13,090.00 12,890.00 Legal Exp. 3,96,500.00 1,21,000.00 Wages 1,64,910.00 2,34,030.00 Depreciation 43,265.00 1,89,990.00 Printing Exp. 9,880.00 0.00 AGM Exp. 2,02,498.00 0.00 Bank Charges 77,656.00 1,67,502.00 Audit fee 28,500.00 33,000.00 Photostat Expenses 3,679.00 2,815.00 Retainership Fee 39,000.00 39,000.00 Insurance 19,801.00 12,751.00 Festival Celebration Exp. 49,905.00 34,912.00 Conveyance (Local) Exp. 52,494.00 49,100.00 R& M Office equipments 24,525.00 15,910.00 Map/Layout/Estimates 400.00 1,400.00 Web Designing /Tally operating Exp. 5,175.00 55,738.00 Maintenance of IDW 45,530.00 31,457.00 Travelling Exp. 40,684.00 29,594.00 Books & Periodicals 1,381.00 1,565.00 R & M of Gen. Set 0.00 2,217.00 R& M of Tractor 20,732.00 24,146.00 Interest to HUDA (Provision) 3,00,000.00 7,00,000.00 Profit for the year 59,366.00 2,25,650.14

TOTAL 24,66,538.00 26,76,383.14

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UNAUDITED PROFIT & LOSS A/c FOR THE PERIOD FROM 01.04.2018 TO 31.03.2019

EXPENDITURE AMOUNT INCOME AMOUNT

Salary 7,12,290.00 Income from Interest 17,215.00

Advertisement Exp 35,971.00 Misc. Receipts 1,78,240.00

Electricity Expenses 28,271.00 Admission fee 950.00

Entertainment 12,217.00 Yearly Charges 7,69,000.00

Postage Expenses 1,360.00 Penal Interest received. 1,88,997.00

Maintenance of IDW 2,12,555.00 Loss for the period 5,28,520.00

Meeting Exp. 5,675.00 Total 16,82,922.00

Misc. Expenses 8,090.00

Telephone/Internet Exp. 10,380.00

Legal Exp. 39,291.00

Wages 2,88,250.00

Insurance Expenses 22,520.00

Audit fee 30,000.00

Photostat Expenses 2,454.00

Web Site/Tally operating Exp 28,248.00

Local Conveyance expenses 50,976.00

R& M Office equipments 600.00

Interest paid to members 65,842.00

Travelling Exp. 12,715.00

Books & Periodicals 866.00

R& M Tractor 9,000.00

Festival Celebration Exp. 33,260.00

Map/ Layout/ Estimates 224.00

AGM Expenses 24,780.00

Retainership fee 39,000.00

Stationery Exp. 7,795.00

Bank Charges 292.00

Total 16,82,922.00

Note. Above Profit & Loss A/c is unaudited / provisional and is only for information of the members.

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Proceedings of the Annual General meeting held on 26.03.17 under the Chairmanship of Dr. Ashok

Rathee President of the Govt. Employees Co-op House Building Society Ltd., Rohtak.

Annual General, Meeting of the Govt Employees Co-op House Building Society Ltd., Rohtak was held on

26th March, 2017 at 11.30 AM in Society’s Garden, Rohtak under the Chairmanship of Dr. Ashok Rathee

President of the Society.

Sh. R.N. Kansal Secretary welcomed the members of the Managing Committee as well as members of

the society and invited all the dignitaries to take their seats at the stage. He sought permission from the

President to start the meeting. He requested Dr. Ashok Rathee President to deliver the Presidential Address.

At this Dr. S.L. Verma, Sh. K.S. Nehra and Dr. Ramesh Dagar said that proceedings should be taken up as

per agenda circulated and they further desired that first the minutes of the AGM held on 29.11.2015 are to

be read , considered and confirmed. They further told that most of the members have not received the

notice and agenda timely and thus are unaware of the agenda items to be discussed in the AGM. At this

point Dr. S.L. Verma came to the podium and read the procedure from the byelaws how to inform the

members about the AGM. He also objected and raised a query that why the notice and agenda have not

been circulated properly. In response, Dr. Parmod Kumar Marwah Vice President apprised the House that

immediately when the AGM date was decided in the MC meeting held on 21.02.2017, a proper notice of

AGM to be held on 26.03.2017 was published on 24.02.2017 in two newspaper i.e. The Tribune English)

and Dainik Tribune (Hindi). Thus one month and three days before the meeting. Simultaneously the notice

was placed at Website of the Society and Notice Board of the Society on 27.02.2017. The Inspector Co-op

Societies Rohtak was also informed about holding of the AGM on 26.03.2017 vide letter No.

GECHBS/2016-2017/1072 dated 28.02.2017 sending him cuttings of the newspaper. Besides, a proper

booklet after printing was sent to all members vide this office letter No. GECHBS/2016-2017/02/1078-1846

dated 03.03.2017 by Regd. Post/Speed Post and by hand. The members were also informed through SMS

as well as telephonically. Dr. Parmod Marwah further informed that above three members of the MC have

also lodged a complaint on this issue with the Assistant Registrar Co-op Societies vide their application

dated 21.03.2017, which was properly listened on 22.03.17 and 24.03.17. During discussion, the Assistant

Registrar refused to give stay for holding the Annual General Meeting

Regarding taking over the proceedings as per agenda, when hue and cry was raised, Dr. Ashok Rathee,

President of the Society authorized Dr. Parmod Marwah to take over the proceedings as per agenda.

Agenda No.1 Dr. Parmod Marwah accordingly took over Agenda item No.1 and read the

proceedings of the AGM held on 29.11.2015. At this Dr. S.L. Verma, Sh. K.S. Nehra and Sh. Ramesh

Daggar jointly raised objection that minutes are not written as per discussion held in the AGM and are

manipulated. They further told the House that they are demanding DVD of the AGM held on 29.11.2015

since long but the same has not been supplied to them inspite of repeated requests. Dr. Ashok Rathee

President clarified to the House that DVD as demanded by Sh. K S Nehra was not supplied being AGM

matter and can not be supplied to him without approval of the House. At this Dr. Parmod Marwah informed

the House that this matter was also discussed in the AR office on 24.03.17 and as decided in his office the

DVD and a screen has been arranged for showing the same to the House in today’s meeting and if the

House agrees the display of the same can be done. He further clarified to the House that Minutes of AGM

dated 29.11.2015 are subject to suggestions/amendments therein, if any, received from the House and that

can be considered. But at this suggestion Dr. S.L. Verma pointed out that it is not practicable to see the

entire DVD in the meeting and further suggested to form a committee of four members to sort out the issue.

Accordingly a committee of four members i.e. Mr.Ajay Nijhawan, Mr. Tejvir Singh Nain, Sh. Vinod

Kumar Paruthi and Mr. K L Sindhwani was formed to be chaired by the President/Vice President.

Thereafter Dr. Parmod Marwah read out the proceedings of the AGM held on 29.11.15, which were

confirmed.

14

Agenda No.2 Sh. R.N. Kansal Secretary then requested Dr. Ashok Rathee President to read over

Presidential Address as per agenda item No. 2. Dr. Ashok Rahtee narrated in short that it has already been

published in the booklet which may be considered by the House.

Agenda No.3 Sh. R.N. Kansal Secretary then requested Vice President Dr. Parmod Kumar Marwah

to present the remaining items of the agenda before the House. Dr. Parmod Marwah accordingly read over

the Report of the Management Committee as per agenda item No. 3 which was accepted and adopted.

Agenda No.4 Agenda item No. 4(a) to receive, consider and adopt the Profit and Loss A/c for the

year 31st March, 2016 and audited Balance Sheet as on that date was present before the House by Dr. Anju

Ahuja on behalf of the treasurer Ms. Vijay Sanghi as she was not feeling well which was considered and

approved as no objection was received. Agenda item No 4(b) to consider the unaudited Profit & Loss

Account for the period from 01.04.2016 to 31.12.2016 was also presented by Dr. Anju Ahuja which was

provisional and was for information of the House only.

Agenda No.5 Dr. Marmod Marwah then read agenda item No. 5 which was to resolve that for

betterment and in the interest of the Society a request be made to the Haryana Govt. on behalf of the Society

to develop Sector 26 and other surrounding areas on priority basis. He apprised the House that our Society

is also a part of sector 26 and if sector 26 is developed by the Haryana Government then our Society will

automatically get the external development facilities like road connectivity, sewerage disposal and water

supply etc. He suggested that for this a deputation of members of the Society will very shortly meet Sh.

Manish Grover Hon’ble Co-operative Minister Haryana and for this Hon’ble Minster has already given his

consent that he will arrange the meeting with Director General Town & Country Planning Haryana as well

as HUDA authorities.

At this some members shouted that the Society be handed over to the HUDA under all circumstances as it

has not been developed since the last forty years and still lingering on. Some members shouted out that a

Resolution be passed immediately to hand over the Society to the HUDA. Dr. S L Verma, Sh K S Nehra

and Sh.Ramesh Dagar, members Managing Committee, also supported them. With the interference of Sh.

Rajesh Sehgal Patron of the Society, the matter was controlled and then Dr, Parmod Marwah brought to the

notice of the House that for passing this Resolution, if properly brought, at least 2/3 majority of the House

is required. Dr. Parmod Marwah, however, agreed that to initiate the process they will sort out the

procedure and possibility to hand over the Society to the HUDA in consultation with the authorities

concerned i. e Director General Town & Country Planning Haryana and HUDA authorities.

Agenda No.6 Dr. Parmod Marwah then read the Agenda item No. 6 to resolve that action and Steps

taken by the M.C. of the Society to curtail the office expenditure including retrenchment of the staff as

unanimously already resolved by the House in the last AGM held on 29.11.15 are appreciated and

confirmed. In addition, Dr. Parmod Marwah brought to the notice of the House the figures of expenditure

of the last five years and strength of the office staff as under, which itself shows remarkable reduction in

each and every year.

Year No. of Employees Expenses

2011-12 15 (11+4) 27,47,477

2012-13 16 (11+5) 26,21,637

2013-14 15 (10+5) 26,38,574

2014-15 12 (8+4) 24,30,246

2015-16 10 (6+4) 20,55,701

2016-17 8 (4+4) 14,65,000 ( 01.04.2016 to 31.12.2016 for 9 months)

Dr. S.L Verma stood up from his seat and raised objection that why the services of Mrs. MonikaYadav who

was working in the Society for last many years has been dispensed with. Dr. Parmod Marwah explained that

since 2015 the services of four employees have been removed in the interest of the Society and today’s

15

strength is to the minimum of the requirement. Dr. Ashok Rathee also clarified that in the Society no

employee is kept on regular basis. At these Society members namely Sh. Sita Ram and some others

appreciated the reduction in expenses and staff and termination of her services. As no objection was raised

by the House, the Resolution was passed without any modification.

Agenda No.7 Agenda item No. 7 was read to Resolve that un-sculpture members of the Society

should be penalized for their anti-society activities as Managing Committee is facing difficulties in

development of the Society because of obstruction and anti-society activities by some members of the

Society. A number of complaints have been received that a particular person is influencing members of the

Society in general not to pay the demanded amount and not to cooperate the Management in development

of the Society. The Resolution was passed without any modification

Agenda No.8 Agenda item No. 8 was read to Resolve that as per instructions of the Assistant

Registrar Co-op Societies Rohtak issued vide his letter No. 1436-39/ARR dated 09.04.2010 regarding

holding of more than one plot by the member in the Society in his/her name or in the name of his/her

dependents or family members is to be implemented in its true spirit. The Resolution was passed without

any modification

Agenda No.9 Agenda item No. 9 was read to Resolve that after giving a final Legal Notice to the

defaulters having amount in default above Rs. 5000/-, their deposits be forfeited and Share/ Plot be got

surrender to the Society. The Resolution was passed without any modification.

Sh Rajesh Sehgal, the Chief Guest, then addressed the House and presented his views regarding betterment

and development of the Society. Dr. Parmod Marwah, Vice-President then invited Dr. S N Chugh and Dr. S

L Verma to honor Sh Rajesh Sehgal for his visit and co -operation. He also thanked Sh Mahavir Singh

Inspector Co-op Society for his presence in the meeting.

Sh RN Kansal Secretary appreciated the members for participating in the AGM and requested the members

to take the lunch and closed the meeting.

-sd- -sd-

(R N Kansal ) (Dr. Ashok Rathee)

Secretary President

17

Corrigendum to Minutes of AGM held on 29.11.2015

1. Corrigendum No. 1 at page No. 14

Para No. 2 of the Report of the Management Committee is to be read as under

Later on Sh R N Kansal, Member Society, was appointed as Secretary (without any remuneration) after

due process of advertisement and selection and duly approved by the Managing Committee. In the 1st

meeting held on 15.03.2015, it was resolved to nullify all the decisions taken by the previous Board of

Administrator and the then Management Committee. In the same meeting, the following members of the

Managing Committee were authorized to operate the Bank Accounts.

1 Dr. Ashok Rathee, President

2 Dr. Parmod Marwah, Vice President

3 Ms. Vijay Sanghi, Treasurer


The Para from 9th line onwards be read as under

At this point Mr. K S Nehra the previous Secretary said that all the members of the previous Management

Committee are responsible for this and not one individual. The license was on verse of cancellation which

could have been avoided as the present Management Committee in a span of ten months have achieved the

procurement of licence. The previous Management Committee, however, filed a contempt case in the

Hon’ble Supreme Court of India against demand of license fee and threatening letter of cancellation of

license. At this Dr. S L Verma past president informed the House that in view of stay granted by the

Hon’ble Punjab & Haryana High Court and Supreme Court of India the license was not got renewed.


The second Para at page No. 19 is deleted and modified as under.

Dr. P K Marwah told the House regarding minutes of last Annual General Meeting. All the minutes except

Para/Sr. No. 7 were passed unanimously. However, regarding Para/ Sr. No. 7 (Page16-17) it was decided

that as the case was referred to Assistant Registrar Co-op Societies Rohtak and thus the matter be finalized

as per his orders, which since stand disposed off.

Above amendment /corrigendum is finalized with mutual consent of all members present in the meeting.

post box no. 05 (gpo rohtak)

Documents

Transcript of post box no. 05 (gpo rohtak)