Pakistan: Zorlu Enerji Power Project - Asian Development Bank

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Environmental and Social Monitoring Report

Project Number: 43937-014 Annual Report 2017 March 2018

Pakistan: Zorlu Enerji Power Project

Prepared by Élan Valorisation (Pvt.) Ltd for Zorlu Enerji Pakistan Limited and the Asian Development Bank. This environmental and social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Zorlu Wind Power Project

Environmental and Social Monitoring Report

Final Annual Report 2017

Ref.: ESMR18-ZORLU-AR-2017

March 2018

Prepared for

Zorlu Enerji Pakistan Limited

Élan Valorisation (Pvt.) Ltd 4th Floor, Rizwan Plaza, 9 West, Blue Area, Sector F-6, Islamabad, Pakistan Tel.: +92 (51) 227 2582-85 Fax: +92 (51) 227 2580 Email: [email protected] Web: www.elan.com.pk

Report Disclaimer: Élan Valorisation has prepared this document in accordance with the instructions of Zorlu Enerji Pakistan Ltd, for its sole and specific use. Any other persons, companies, or institutions who use any information contained herein do so at their own risk

mailto:[email protected]

http://www.elan.com.pk/

LIST OF ACRONYMS

AEDB

ADB

AEUP

AQMP

BMP

CCDP

CV

DRP

DRS

ECA

EEE

EIA

EHS

EMP

EPC

ESI

ESO

HESCO

HSE

IEE

IFC

JAUP

KYWDO

MSDS

NCHD

NGOs

NOC

NMP

Alternate Energy Development Board

Asian Development Bank

Area Ecology Up-Gradation Plan

Air Quality Monitoring Plan

Bird Monitoring Plan

Comprehensive Community Development Plan

Curriculum Vitae

Data Record Plan

Data Record Sheets

Employment of Child Act

Economics, Energy and Environment

Environmental Impact Assessment

Environmental, Health and Safety

Environmental Management Plan

Engineering, Procurement and Construction

Environmental and Social Inspector

Environmental and Social Officer

Hyderabad Electric Supply Company

Health, safety and Environment

Initial Environmental Examination

International Finance Corporation

Jhimpir Area Up-Gradation Plan

Keenjhar Youth Welfare Development Organization

Material Safety Data Sheets

National Commission for Human Development

Non-Government Organizations

No Objection Certificate

Noise Monitoring Plan

Pak-EPA

PEC

PEPA

PD

PPEs

RO

SEPA

SWMP

WBG

WWF

Pakistan Environmental Protection Agency

Pakistan Engineering Council

Pakistan Environmental Protection Act

Project Director

Personal Protection Equipment’s

Reverse Osmosis

Sindh Environmental Protection Agency

Solid Waste Management Plan

World Bank Group’s

World Wide Fund for Nature

TABLE OF CONTENTS

1. INTRODUCTION ........................................................................................................... 1-1

1.1 Zorlu Wind Farm ............................................................................... 1-1 1.2 The Developer – ZEPL ..................................................................... 1-2 1.3 The Client – IFC ............................................................................... 1-2 1.4 The Consultant – Élan Valorisation (Pvt.) Ltd.................................... 1-3 1.5 Environmental and Social Monitoring ................................................ 1-3 2. ENVIRONMENTAL PERMISSIONS AND COMPLIANCE CERTIFICATES ............... 2-1

3. FRAMEWORK FOR ENVIRONMENTAL AND SOCIAL MONITORING .................... 3-1

3.1 Components of Environmental & Social Monitoring .......................... 3-1 Site Visits by Environmental Experts ................................................ 3-1 Meeting with Project Personnel......................................................... 3-2 Monitoring of Environmental Compliance Documents ....................... 3-2 Field Monitoring ................................................................................ 3-2 IFC Monitoring Visit .......................................................................... 3-3 Emergency Response Procedure (ERP) ........................................... 3-3 Fire Fighting Drill............................................................................... 3-4 Integrated Management System (IMS) ............................................. 3-4 Zorlu Energy Campsite Security Plan ............................................... 3-5 4. ACCIDENTS RELATED TO ENVIRONMENT /SAFETY ............................................. 4-1

4.1 Accidents Related to Work Place Safety ........................................... 4-1 5. LABOR RELATIONS – LEGAL FRAMEWORK .......................................................... 5-1

5.1 Factories Act, 1934 ........................................................................... 5-1 5.2 Employment of Child Act, 1991 ......................................................... 5-1 5.3 IFC-Environmental, Health and Safety Guidelines 2007 ................... 5-1 6. CAPACITY FOR REGULAR MONITORING OF ENVIRONMENTAL AND SOCIAL

ISSUES .......................................................................................................................... 6-1

6.1 Environmental and Social Trainings .................................................. 6-2 7. STAKEHOLDER CONSULTATION UNDER CORPORATE SOCIAL

RESPONSIBILITY ACTIVITIES .................................................................................... 7-1

7.1 Social Capacity Building ................................................................... 7-1 7.2 Drinking Water Supply to Local Community ...................................... 7-1 7.3 Promotion of Education among Local Communities .......................... 7-2 7.4 Flood Relief Activities ....................................................................... 7-2 7.5 Coordination with Local Welfare Organizations ................................. 7-2 7.6 Employment Opportunities for Local Community .............................. 7-2 7.7 Jhimpir Area Up-Gradation Program (JAUP) .................................... 7-3

Area Ecology Up-Gradation Plan (AEUP) ......................................... 7-3 Sweet Water Enhancement Program ................................................ 7-3 Socio-Economic Upliftment Plan ....................................................... 7-4

7.8 Promotion of Procedures for (a) Hiring and; (b) Acquisition of Local Goods and Services ................................................................ 7-4 8. IMPLEMENTATION STATUS OF MITIGATION MEASURES IN ESMP .................... 8-1

8.1 Existing Status of Environmental Compliance at Zorlu Wind Farm .... 8-1

9. COMPLIANCE STATUS OF COMPREHENSIVE COMMUNITY DEVELOPMENT

PLAN (CCDP) ................................................................................................................ 9-1

9.1 Priority Areas in CCDP and their Implementation Status .................. 9-1 10. CONCLUSION ............................................................................................................. 10-1

11. RECOMMENDATION .................................................................................................. 11-1

LIST OF TABLES

Table 1-1: Complex Energy Yield and Power Curve 2017 ..................................... 1-2

Table 2-1: Conditions for Environmental Approval for Zorlu Wind Farm ................. 2-1

Table 8-1: Existing Status of Environmental Compliance at Zorlu Wind Farm ........ 8-2

LIST OF ANNEXURE

Annexure A

Annexure B

Annexure C

Annexure D

Annexure E

Annexure F

Annexure G

Annexure H

Annexure I

Annexure J

Annexure K

Annexure L

Annexure M

Annexure N

Environmental and Social Monitoring Team

Accident Report Form

PPEs Inspection Sheet

Zorlu O&M Training Record Sheet

List of Local Employees at Zorlu Wind Farm (O&M Phase)

Bird Monitoring

QHSE Policy for O&M Phase

Risk Assessment Sheet

Site Photographs

Emergency Response Plan

Integrated Management System Manual

Security Resource Plan


Annual Energy Yield

List of Exhibit Exhibit 3-1: Existing Mechanism of Environmental and Social Monitoring at Zorlu Wind Farm.......... 3-6

EXECUTIVE SUMMARY

Élan Valorisation (Pvt.) Ltd. is entrusted as independent monitoring consultant in

order to monitor environmental and social compliance during operational phase of

Zorlu Wind Farm. The Zorlu Wind Farm (56.4 MW) has been under operation since

March, 2013. Zorlu O&M is the maintenance contractor of the wind farm.

Environmental and Social Monitoring comprises mainly i) compliance monitoring

required to investigate environmental orthodoxy of the project with approved EIA and

ESMP and; ii) effect monitoring required to assess the effectiveness of mitigation

measures proposed in ESMP. Present report on Annual Environmental and Social

Monitoring of the project has been prepared to meet requirement as recommended

in ESMP. It covers environmental performance of project and social actions taken

during this year.

Major activities carried out by monitoring experts during this year are; meetings with project staff, monitoring of environmental and social compliance documents and physical visit/inspection of the site. The monitoring includes looking after of environmental compliance at control room building, switch yard area and other active operational sites such as operational wind turbines, workshop, battery/scada/MV rooms, dispensary, RO plant, wastes produced etc. Off late, in December 2017, a master training regarding Environmental Audit was also conducted. Firefighting drill was carried out to practice emergency procedures in a simulated but safe

environment. IFC visit was carried out on 7th November, 2017. The IFC team found

general operation of the wind form to be satisfactory.

As far as documentation and record keeping is concerned, it is generally up to mark.

Daily/weekly/Monthly DRS are being developed and are found complete. Firefighting

system which was out of order since long time is repaired and has become

operational. Burst pipelines are replaced with new better quality pipelines.

Air quality is monitored regularly and reports are found within specified limits of

National Environmental Quality Standards (NEQS). Noise quality monitoring reports

manifest that compliance status is satisfactory. Under CSR, company is providing

basic facilities to the locals like drinking water. As for as suggestions mentioned in

CCDP are concerned, these are yet in process of compliance, however Zorlu is

planning to work on these in coming years.

Overall, status of ESMR of current year is satisfactory. Deficiencies regarding E&S

performance and improvements required are enlisted in this report and have been

communicated to the project developer and contractor.

Farooq Ali Khan

Sticky Note

Unmarked set by Farooq Ali Khan

Environmental and Social Monitoring Report Zorlu Wind Power Project

1. INTRODUCTION

In order to monitor environmental and social compliance during operation phase of Zorlu

wind form Élan Valorisation (Pvt.) Ltd. is entrusted as independent monitoring

consultant. Zorlu Wind Farm has been under commercial operation since June, 2013.

Zorlu (O&M) Pakistan Ltd is Operation and Maintenance contractor of the wind farm. The

monitoring has to be carried out to ensure implementation of Environmental and Social

Management Plan (ESMP), Air Quality Monitoring Plan (AQMP), Noise Monitoring Plan

(NMP), Solid Waste Management Plan (SWMP), Bird Monitoring Plan (BMP), Specific

Training Record Sheets, Risk Assessment Sheets, Emergency Response Procedures

(ERP), EHS Regulations, Zorlu O&M Regulations and CCDP.

Document in hand is 4th annual Environment and Social Monitoring Report (ESMR)

of Zorlu Wind Farm. The report covers monitoring of environmental and social

compliance at/around Zorlu Wind Farm in year 2017. Data of previous year

monitoring is available in annexures. This report has been prepared for submission

to International Finance Corporation (IFC).

1.1 Zorlu Wind Farm

Total premises of Zorlu Wind Farm comprises of 1,300 acres of land. It is located

about 100 km southeast of Karachi near Jhimpir town in Thatta District. The site is

located in a flat rocky area and is about 50m above sea level. The site is

approachable by roads and rails both. Wind Farm site is accessible through M-9

Motorway (Formerly Super Highway) as well as through National Highway.

The Wind farm was developed in two phases. In 1st phase 6 MW, five German-made

gearless VENSYS 62 wind turbines each capable of producing 1.2 MW were

installed/connected with 11 KV HESCO network. It started generation in April 2009.

In 2nd phase, 28 more wind turbines of 1.8 MW capacity each, supplied by Vestas of

Denmark were installed to produce a total of 50.4 MW electricity. This increased the

capacity of the project to 56.4 MW. The project was completed in March 2013.The

capacity enhancement of the Project was approved by Alternate Energy

Development Board (AEDB). All turbines have been connected to a substation with

an underground power cable system. The sub-station is connected to national grid

system of HESCO/NTDC. The wind farm is operational continuously since it

commissioning. Its yield for year 2017 is given in following table;

1-1 March 2018 ESMR18-ZORLU-AR-2017

https://en.wikipedia.org/wiki/Wind_turbine

https://en.wikipedia.org/wiki/Vestas

https://en.wikipedia.org/wiki/Denmark


Table 1-1: Complex Energy Yield and Power Curve 2017

Net Production (MWh) 2017

Month Achieved monthly

Wind speed m/s production MWh

January 2017 7,622 6.3

February 2017 6,074 5.8

March 2017 7,599 5.8

April 2017 14,276 8.0

May 2017 18,467 9.3

June 2017

9.5 19,354

July 2017 22,320 9.59

August 2017 19,870 9.15

September 2017 11,620 7.01

October 2017 5,736 5.27

November 2017 4,643 5.12

December 2017 12,202 7.23

Average Wind Speed & 149,783

7.34

Total Production

Note: More Annual Energy Details are given at Annexure-N

1.2 The Developer – ZEPL

Zorlu Wind Farm has been developed by Zorlu Energy Pakistan Limited (ZEPL), a

subsidiary of the Turkish firm Zorlu Enerji. Zorlu O&M Pakistan Limited (ZOMP) is

providing operation and maintenance services to ZEPL at Zorlu Wind Farm.

1.3 The Client – IFC

International Finance Corporation (IFC), a member of World Bank Group, has invested

$38.1 million with Zorlu Enerji Pakistan. Zorlu Enerji is a key IFC client in the renewable

energy sector and is considered to be one of experienced members of electricity

generation/distribution market of world. With presence in many countries of the world;

Zorlu decided to enter in renewable energy sector of Pakistan by establishing a wind

power plant at Jhimpir, District Thatta of Sindh Province. Implementation of ESMP, EIA,

CCDP and environmental & social compliance during O&M phase of the project



is one of the mandatory requirements set by project financing agency IFC.

Accordingly Élan Valorisation (Pvt.) Ltd has been entrusted assignment for

monitoring the implementation of ESMP, EIA and CCDP.

1.4 The Consultant – Élan Valorisation (Pvt.) Ltd

Élan Valorisation (Pvt.) Ltd. is the sister company of Élan Partners (Pvt.) Ltd. which

is dedicated for environmental and social studies. Élan Valorisation comprises of

highly experienced team of environmental and social professionals having

multidimensional experience to deal with the environmental and social aspects of

developmental activities in Pakistan.

Contact details

Head Office:

Élan Valorisation (Pvt.) Ltd

4th Floor, Rizwan Plaza, 9 West, Blue

Area, Sector F-6, Islamabad, Pakistan Tel.:

+92 (51) 227 2582-85

Fax: +92 (51) 227 2580

Email: [email protected]

Web: www.elan.com.pk

Branch Office:

2nd Floor, Azam Tower, Arbab Road Stop,

University Road, Peshawar, Pakistan

Tel: +92 (91) 584 2009

Fax: +92 (91) 584 2009

1.5 Environmental and Social Monitoring

Environmental and Social Management Plan (ESMP) for construction phase was

prepared as part of Environmental Impact Assessment (EIA). EIA for first phase

were carried out in 2008 and for second phase 2012. Get approved both these from

Sindh-Environmental Protection Agency (Sindh-EPA) vide letter Reference No.

EPA/S/E/2008/4/9EIA90 dated 29.3.2009. Bird Monitoring Plan (BMP) and

Comprehensive Community Development Plan (CCDP) as suggested in EIA report,

were developed and get approved in 2012.

Environmental and Social Management Plan (ESMP) for O&M phase of the project

was prepared in 2014 and sent to the Zorlu. Under the national and international

environmental laws/regulations, project developer (Zorlu Enerji Pakistan Ltd) is



http://www.elan.com.pk/


required to implement the approved ESMP (for O&M phase), EIA, BMP and CCDP in letter and spirit.

This ESMR highlights status of environmental performance at Zorlu Wind Farm by

documenting environmental compliance measures adopted by the project developer

(Zorlu Enerji Pakistan) and O&M contractors (Zorlu O&M Pakistan). Deficiencies in

environmental & social compliance and recommendations for improvement are the

part of this report. Compliance of approved EIA and ESMP has particularly been

documented in the report.



2. ENVIRONMENTAL PERMISSIONS AND COMPLIANCE CERTIFICATES

Environmental Impacts Assessment (EIA) of Zorlu Wind Farm was carried out and

Environmental and Social Management Plan (ESMP) was prepared under the

national and international environmental laws and regulations including, Pakistan

Environmental Protection Act, 1997, Pakistan Environmental Protection Agency

(Pak-EPA) EIA/IEE Review Guidelines, 2000, IFC-Environmental and Social Review

Procedures and World Bank Environmental and Social Safeguard Policies.

EIA including ESMP for the first phase of the project was approved by Sindh-

Environmental Protection Agency (Sindh-EPA) on 09-04-2008 and No Objection

Certificate (NOC) was issued. Whereas; the second phase EIA and ESMP was

approved by the same agency (Sindh-EPA) on 21-04-2012.

Previously approved ESMP was only prepared for construction phase of the project.

ESMP for O&M phase was prepared currently and submitted to the project developer

(Zorlu Enerji). For further approval Zorlu Enerji will submit ESMP to Sindh-EPA.

Sindh-EPA issued environmental approval subjected to specific conditions which are

required to be fulfilled by project developer. A few of the conditions of environmental

approval and their compliance status have been provided in Table 2-1 below:

Table 2-1: Conditions for Environmental Approval for Zorlu Wind Farm

Conditions of Environmental Approval Compliance Status Project will be constructed at safe distances Complying with this condition, Zorlu Wind Farm has away from any area of environmental and been constructed at barren land away from human social sensitivity. settlements and no such areas of environmental and

social sensitivity are located near the wind farm site. No industrial or residential activity will be No such activity is being done at wind farm site. allowed at wind farm site.

Employment shall be provided to local skilled Zorlu Enerji has appointed 17 numbers of local and unskilled people. people for various skilled and unskilled jobs during O

& M period at wind farm. Detail of local people employment has been provided in upcoming sections of the report.

Projectproponent willensurethe Zorlu has appointed the Élan Valorisation (Pvt.) Ltd implementation of EIA and EMP and will as environmental and social monitoring consultants, report the responsible authority. to ensure the implementation of EIA and EMP.

Environmental and social monitoring reports are also prepared on quarterly basis for submittal to Sindh- EPA and other relevant organizations such as International Finance Corporation (IFC) and Asian Development Bank (ADB).

Project proponent will be responsible to All relevant sections of PEPA, 1997 and Pak-EPA implement all relevant sections of Pakistan regulations are being implemented at Zorlu Wind Environmental Protection Act ( PEPA, 1997) Farm. No major violations have been recorded during and Pak-EPA EIA/IEE Regulations the reporting period.



3. FRAMEWORK FOR ENVIRONMENTAL AND SOCIAL MONITORING

Environmental and social compliance monitoring of the Zorlu Wind Farm is being

carried out by Élan Valorisation (Pvt.) Ltd on regular basis. Team of environmental

and social experts carries the environmental and social monitoring of the project on

quarterly basis during O & M phase and environmental and social monitoring reports

are prepared and submitted to the Zorlu Enerji Pakistan Limited.

3.1 Components of Environmental & Social Monitoring

This section provides the process of environmental and social monitoring which is

being carried out during O & M period of Zorlu Wind Farm. Step wise description of

various elements and activities of environmental and social monitoring is provided

below:

Site Visits by Environmental Experts

Environmental and social experts of Élan team visited the site on quarterly basis

during O & M phase. During the site visit following activities related to environmental

and social monitoring were carried out during the site visits:

Meeting with O & M personnel at site particularly those responsible for environmental management and implementation of EIA at Zorlu Wind Farm;

Monitoring of environmental and social compliance documents;

Field monitoring;

Concluding meeting with project developer (Zorlu Enerji).

Relevant environmental and social data is collected from site personnel. Available

data is processed and findings are drawn related to the environmental management

and compliance status of O & M activities of Zorlu Wind Farm.

During site visit, besides the collection of data from project personnel, environmental

experts of Élan also carry out detailed site visit at key components of the project

including:

O & M Camp;

Grid Station;

Control Room Building

Fire Fighting Station;

Staff Residence

Wind Turbines;

Dispensary



Other O & M facilities such as sewerage tanks, solid waste dumping site and store rooms are also examined during the site visits.

The activity of gear oil replacement was carried out for first time in 5 years. It

was a 10-hour activity and almost 400 liters of gear oil was replaced. No oil spillage was observed at storage as well as WTGs.

Each site visit comprises the following major activities:

Meeting with Project Personnel

During each site visit, three types of people are generally met which include:

Site personnel responsible for environmental management and implementation of EIA and EMP at Zorlu Wind Farm;

Management at project site including site manager and;

Senior management of Zorlu at Zorlu head office located at Karachi.

These meetings are aimed at verbal communication of environmental

management and compliance status to the relevant personnel. Deficiencies in

environmental performance if any and corrective measures are also discussed

during the meetings.

Monitoring of Environmental Compliance Documents

EIA and ESMP put the need to prepare, maintain and implement the environmental

compliance documents by the O & M contractors which include; Solid Waste

Management Plan, Air and Noise Quality Monitoring Plan, Water Quality Monitoring Plan

and HSE Plan. Adequacy and implementation status of environmental compliance

documents is evaluated and suggestions for further improvement are communicated to

the relevant site personnel and senior management of Zorlu as well.

Field Monitoring

Field monitoring is carried out in order to assess the compliance status and

effectiveness of, in practice mitigation measures at O & M sites including; O & M

camp; grid station, O & M control building and O & M facilities (solid waste dumping

site, store rooms, sewerage tanks).

Following is the list of areas focused during the environmental and social monitoring.

These areas serve as monitoring indicators and show the implementation and

adequacy of mitigation measures proposed in EMP to minimize the potential

environmental and social impacts of the project during O & M phase:

Air quality;

Noise;

Water quality;



Soil contamination;

Solid waste management;

Wastewater;

Flora and Fauna;

Bird monitoring;

Health and safety of workers/employees; and

Community development

Findings of the environmental and social monitoring are documented in the form of

quarterly environmental monitoring reports which are communicated to the client on

quarterly basis during O & M phase. Environmental and social monitoring reports

comprise of the following main elements/sections:

Existing status of environmental management and compliance with approved EIA and ESMP;

Shortcomings/deficiencies in environmental performance of the project;

Recommendations for corrective/remedial measures;

Conclusion.

IFC Monitoring Visit

The visit was carried out on 7th November, 2017. The IFC team found general operation

of the wind form to be satisfactory. However, some points were raised about the

Corporate Social Monitoring (CSR) of Wind Form. The visiting team was imparted that a

comprehensive Jhimpir Area Up-Gradation Program has been drafted. This program

further contains three plans i.e. Area Ecological Up-gradation Plan, Sweet Water

Enhancement Plan and Socio-economic Upliftment Plan. Implementation of this program

will not only ensure the current preservation of ecological features but will further

contribute to its richness. The program is formulated for regional basis so that all wind

farms can collectively contribute in implementation of program. The team was informed

that an Area Ecological Development proposal has been formulated and submitted to

Wind Power Association for approval. Upon request of IFC team, similar proposal was

submitted to IFC as well.

Emergency Response Procedure (ERP)

A comprehensive Emergency Response Procedure manual has been formulated by

ZEPL. These procedures cover general emergency situations as well as crises

situation related specially to wind turbines. The purpose of this manual is to develop

a system which provides instructions and assigns responsibilities in case of any

emergencies. ZEPL commits sources and funding necessary to develop and



implement appropriate emergency preparedness programs and drills. Specific

emergency response plans are maintained for ZEPL operating sites. These plans

provide instructions to manage an emergency and establish roles and accountabilities

for emergency response tasks. While every situation is different and one may have to

take decisions under pressure. In such cases, these guidelines help to take such

measures which ensure the safety of maximum people. In this quarter, the firefighting

drill has been carried keeping in view this ERP. The detailed General ERP (SOPs), ERP

for Turbines and ERP for Control Building are placed at Annexure-J.

Fire Fighting Drill

One of the major activity of this quarterly visit was Fire Fighting Drill. A proper fire-

fighting drill following all protocols of Emergency Response Plan was carried out in

presence of consultants. The drill followed given below steps;

i. Firstly, the team was given a detail briefing about the capacity and functioning of the installed fire-fighting plant at Zorlu Wind farm.

ii. In first step, the fire alarm was triggered after spotting fire breakout at a

certain location. iii. The employees in the building were made to assemble at the fire assembly

point. iv. Meanwhile the fire-fighting equipment was made ready. It took 10-15 minutes

to arrange the equipment.

v. The presence of all people at the assembly point was ensured by calling out their name from registration log.

vi. To put out the fire, water pressure of 8-10 bar was maintained. The pressure

can be varied depending upon the situation. vii. It was made sure that all people involved in the firefighting drill used adequate

safety equipment viii. After putting out the fire, the alarm was reset.

Apart from this, the activity of cleaning the grid station is performed using the

firefighting system which ensures that system is functional and will be ready to use in

any emergency situation (Annexure I-10).

Integrated Management System (IMS)

The Integrated Management System (IMS) Manual for Zorlu Wind Farm covers all

the activities related to operation and execution of supervision carried out at Zorlu

O&M Pakistan.



This Manual is based on the Quality, Environment, Health & Safety Assurance model

that covers the requirements of three specific Standards applicable to the following

areas of the Company’s activities.

i. ISO 14001: 2004 – Environmental System Requirements

ii. OHSAS 18001: 2007 – Health and Safety Requirements iii. ISO 9001: 2008 – Quality Management System

Each section of the manual contains the statements about the Company policy for each standards element.

The system requirements of this manual are aimed at achieving customer

satisfaction by consistently providing Quality services related to power generation

through application of the system ensuring continuous improvement and the

prevention of nonconformity. This manual is placed at Annexure-K of the report.

Zorlu Energy Campsite Security Plan

Zorlu campsite features a comprehensive security plan. The plan comprises of 44

security guards including supervisors. The security plan operates in three shifts 1.e.

A, B and C. Shift A and B features deployment of 14 guards whereas shift operates

on 16 guards. The guards are assigned at different location around Zorlu setup like

campsite, gates, Grid station and wind turbines. The guards are well equipped with

arms and well trained. Out of 44 guards, 30 are local and 14 are outsiders. The

detailed security plan is placed at Annexure-L.

Exhibit 3-1 presents the flow chart of existing mechanism of environmental and social monitoring at Zorlu Wind Farm.



Exhibit 3-1: Existing Mechanism of Environmental and Social Monitoring at Zorlu Wind Farm

Élan Valorisation (Pvt.) Ltd

Environmental and Social Training

Development of DRS

Development of DRP

Zorlu Enerji Pakistan Limited

O & M Contractors

Data recording and Reporting

Quarterly Site Visits

Quarterly Monitoring Report



Following is the list of persons involved in monitoring exercise whereas profiles of the experts have been attached at Annexure A.

S. Anwar Raza Team Leader / Chief Executive Officer

Naveed Ul Haq Director Environment & Spatial Planning

Jawad Hussain Social Expert & Environmentalist

Waqas Ahmed Environmentalist

Komal Siddique Environmentalist



4. ACCIDENTS RELATED TO ENVIRONMENT /SAFETY

Health and safety measures are well cared of at all project locations including O & M

camp, grid station and O & M control building. Necessary health and safety

equipment’s have been made available to the workers at all project locations.

However; still there are few deficiencies found regarding health and safety measures

which include: ACs of control building needs to be functional and current RO Plant

wastewater disposal arrangements. These may be reviewed to bring improvements.

4.1 Accidents Related to Work Place Safety

O & M contractors have established well developed mechanism of HSE monitoring

and reporting which has been discussed in upcoming section. During the reporting

period, no incident of environmental and safety accident was reported. O & M

contractor has established proper Safety Accident Report Forms to record and report

any incident of safety accident. A sample safety accident report form is attached as

Annexure B. An equipped first aid room and ambulance facility is available at O & M

camp with the qualified nursing staff available for twenty four hours.

First aid boxes have been maintained at various locations within the O & M control building. Various first aid items and medicines are placed in these first aid boxes.

Proper PPEs have been maintained within the O & M control building and all workers

and O & M staff uses these PPEs when required. A sample PPEs inspection sheet is

provided as Annexure C.



5. LABOR RELATIONS – LEGAL FRAMEWORK

Environmental Impact Assessment of the Zorlu Wind Farm has been conducted under the following laws and regulations related to the labor conditions.

5.1 Factories Act, 1934

The clauses relevant to the proposed project are those that address the health,

safety and welfare of the workers, disposal of solid waste and effluents, and damage

to private and public property. The Act also provides regulations for handling and

disposing toxic and hazardous substances. The Pakistan Environmental Protection

Act of 1997, supersedes parts of this Act pertaining to environment and

environmental degradation.

5.2 Employment of Child Act, 1991

Article 11(3) of the Constitution of Pakistan prohibits employment of children below

the age of 14 years in any factory, mines or any other hazardous employment. In

accordance with this Article, the Employment of Child Act (ECA) 1991 disallows the

child labor in the country. The ECA defines a child to mean a person who has not

completed his/her fourteenth years of age. The ECA states that no child shall be

employed or permitted to work in any of the occupation set forth in the ECA (such as

transport sector, railways, construction, and ports) or in any workshop wherein any of

the processes defined in the Act is carried out. The processes defined in the Act

include carpet weaving, bidi (kind of a cigarette) making, cement manufacturing,

textile, construction and others. The project proponent and its contractors will be

bound by the ECA to disallow any child labor at the project sites or campsites.

5.3 IFC-Environmental, Health and Safety Guidelines

20071

The project has also been analyzed against new World Bank Group’s Environmental, Health and Safety Guidelines 2007, including:

IFC/WBG EHS General Guidelines, April 30, 2007;

IFC/WBG EHS General Guidelines for Wind energy, April 30, 2007;

IFC/WBG EHS General Guidelines, for Electric Power transmission and Distribution, April 30, 2007;

Social Security Guidelines of International Labor Organization (ILO).

1 The technical revision of the EHS Guidelines is expected to last three years and will be done in four phases. Each phase will

consist of a "batch" of EHS Guidelines to be updated concurrently. The first batch/phase begins with a limited number of EHS Guidelines in 2013. It will also serve as a piloting phase that will inform the ramp up of subsequent phases/batches that wil l include a larger number of Guidelines.



Monitoring of labor relations and conditions at wind farm site is governed by above

mentioned laws and guidelines. During O & M phase, 17 people have been

appointed from nearby local communities. O & M security staff works in two shifts

and each shift comprises twelve hours duration whereas; the technical staff works in

three shifts and each shift lasts for eight hours. It is to mention here that O & M

contractor pays overtime wages to all staff working more than duty hours. Local O &

M staff also returns to their homes after completing their shifts. O & M contractor has

well established procedures to treat the workers and procedures of payments to

employees. Zorlu believes in equal share of working opportunities for workers from

all areas, races and tribes. Therefore there are less chances of any dispute and

sense of inequality among the workers. All workers are treated equally in accordance

with the established procedures. No incident of labor disputes and non-compliance

with any Social Protection Requirements has been noted during the reporting period.



6. CAPACITY FOR REGULAR MONITORING OF ENVIRONMENTAL AND SOCIAL ISSUES

In accordance with the recommendations of Environmental Management Plan,

following proposed personnel will assign the duties to look after the environmental

and social issues of the project:

O & M Phase Staff

Environmental and Social Inspector (ESI), Project Developer;

Environmental and Social Officer (ESO), O & M Contractor;

Mr Shahid Ali and Mr Imtiaz Ali have been given IOSH training to perform duty

of ESO and ESI respectively. They are further trained as Environmental Audit

in 2017 to perform these tasks smoothly.

Roles and responsibilities of these nominated professional in accordance with ESMP are as below:

The ESI will ensure implementation of the environmental management plan in the field. He will also coordinate with the O&M contractor’s management and ESO of contractors. If any monitoring teams from government departments or from NGOs visit the field during the field activities, the ESI will be responsible for coordinating their visits;

The ESO of contractor will be responsible for the implementation of the ESMP

during O&M phase. He will also be responsible for communication with and the training of their respective O&M staff in all aspects of the ESMP;

HSE Manager will ensure the implementation of health and safety measures

and approved HSE plans during O & M phase of the project.

Environmental and HSE persons are well educated and experienced. They are well

aware of the environmental and social requirements of the project as well as familiar

with the basic tools of environmental management, health and safety and have

sufficient knowledge of relevant national and international environmental laws and

regulations.



6.1 Environmental and Social Trainings

Plan for environmental and social trainings for O&M phase of the project has been

prepared as part of EMP. Environmental and social trainings will be aimed to ensure

that the requirements of the EIA and ESMP can be clearly understood and followed

by all project personnel throughout the O & M period. The trainings will be provided

to the Zorlu staff, the O & M contractor, and other staff engaged for the project

operation and maintenance. The environmental and social training will cover all staff

levels, ranging from the management and supervisory to the skilled and unskilled

categories. The scope of the training will cover general environmental awareness

and the requirements of the EIA and the ESMP, with special emphasis on sensitizing

the project staff to the environmental and social aspects of the area.

Off late, in December 2017, training regarding Environmental Audit was also conducted.

The training was organized by Élan at Zorlu Pakistan Head office, Karachi.



7. STAKEHOLDER CONSULTATION UNDER CORPORATE SOCIAL RESPONSIBILITY ACTIVITIES

Zorlu Enerji Pakistan Limited is well aware of the need of community development

and social well-being related to the establishment of wind farm in the area.

Comprehensive Community Development Plan (CCDP) has been prepared in 2012.

As the needs and socio economic conditions of the area are changing with passage

of time, so Zorlu has updated CCDP in 2015 presently CCDP is passing through the

implementation phases. Overall community in the project surrounding areas belongs

to poor income groups and majority is illiterate. Following efforts have been made by

the Zorlu towards the community participation and development:

7.1 Social Capacity Building

Zorlu sponsored the KYWDO computer center on recommendation of World Wide for

Nature/Indus for all Programs (WWF-Indus for all programs). According to the initial

agreement, Zorlu provided financial assistance of Rs. 30,000/per month to the

KYWDO, computer center for the period of one year starting from March, 2012 to

February, 2013. Contract with KYWDO was extended for next two years on

recommendations of WWF and DCO, Thatta and has stopped in January 2015. A

Social Mobilizer had also been appointed for resolving the social issues associated

with O & M phase of Zorlu Wind Farm.

Zulfiqar Ali Brohi-Social Mobilizer

Mr. Brohi is responsible for capacity building and skills enhancing activities for

communities and focused groups and coordination with media to sensitize the

communities regarding sociopolitical, socioeconomic and gender issues.

7.2 Drinking Water Supply to Local Community

Zorlu is providing drinking water from Keenjhar Lake to the local communities

through mobile water tankers. Local communities includes Urs Jhakro, Allah Bux

Gujjo, Abbas Mir Bahar, Ahsan Ali Palari, Khamiso shoro, Suleman Palari , Musa

Utho and Latho Gaijo residing near the wind farm site. Zorlu is also trying to provide

sufficient amount of drinking water by increasing the numbers of water tankers for

every village to meet the community basic requirements. It is suggested that Zorlu

may provide tube-well/pressure pump in village at some central location so that the

residents can fetch water for drinking and other purposes. This is an important step

towards the implementation of Community Development Plan.



7.3 Promotion of Education among Local Communities

From education point of view, village Ahsan Ali Palari has improved like 2 primary

schools and 1 higher secondary school is established in vicinity at 500m distance.

Zorlu is committed to provide input towards the social well-being through promotion

of education in the area.

Zorlu previously appointed a religious teacher at Goth, Brohi who has been providing

the Quran education to the females of the village. Goth Brohi is located at the

distance of about seven kilometers from project site. People of this village were in

dire need of such education for their girls. In response to that, Zorlu has taken this

initiative, and is still supporting the Religious Teacher of Brohi Goth.

7.4 Flood Relief Activities

During the flood of 2011 in Thatta and adjoining coastal areas, Zorlu participated in flood

relief activities in association with local welfare organization (Patarian Association). Zorlu

provided about 150 shelter tents to the flood affected communities.

7.5 Coordination with Local Welfare Organizations

Zorlu has established sound coordination with Non-Government Organizations

(NGOs) and developmental partners in the area such as World Wide Fund for Nature

(WWF), Keenjhar Youth Welfare Development Organization (KYWDO) and National

Commission for Human Development (NCHD).

In response to community development plan, Zorlu has started initiatives particularly

in education and skill development sector as previously discussed. In March, 2012,

an agreement was signed with Keenjhar Youth Welfare Development Organization

(KYWDO) Jhimpir. According to the agreement, Zorlu will sponsor the KYWDO

computer center on recommendation of World Wide for Nature/Indus for all

Programs (WWF-Indus for all programs).

So for, KYWDO, computer center has provided basic computer trainings to

approximately 92 boys and 35 girls. Major training courses conducted at computer

center include: i) 4 months computer short courses; ii) Introduction to windows; iii)

typing tutor; iv) MS Office; v) Basic knowledge of internet.

It is to mention here that coordination and support to KYWDO is not in practice since January 2015.

7.6 Employment Opportunities for Local Community

Zorlu provides employment opportunities to the local people on priority basis. Total 17

local people have been appointed during O & M phase. On the basis of skills and

qualifications, local people have been working on various positions at Zorlu Wind Farm

including security, masonry, engineering, store keeping, social works and labor. List



of local people working at Zorlu wind farm during O & M phase is provided at

Annexure E. In a village namely Urs Jhakro employment ratio has increased upto

20%. Due to developmental activities and the investment of international companies

in the area, the job opportunities are available for the local community.

7.7 Jhimpir Area Up-Gradation Program (JAUP)

Jhimpir region is known as wind corridor of Pakistan as it as immense potential of

Wind Power. Many wind form are operational in the region, several wind farm are in

construction phase and LOI’s are issued to numerous wind farm. As so many wind farms will be operational in the area and these wind farm are bound under CSR to

invest in development of the local area. It is need of hour to revive Wind Farm Power

Producer Association in true sense to make working group and common pool of

resource to start productive vital intervention in the area. This working group will give

course to development work in the area and will lead to true sense development in

the area. These steps will be helpful in changing the fate of the area (Details of JAUP

are given at Annexure-M). Under this three plans are proposed Details are as under

Area Ecology Up-Gradation Plan (AEUP)

Keenjhar Lake, second largest wetland large wetland of Pakistan, which is an

internationally recognized migratory birds’ hotspot is situated at a distance of 24km eastwards. It has 13,450 ha area. Its length is 24 km and width 6km. It is important

wintering area for the migratory waterfowl and several species of passerine birds,

which roost for the night in the tall and thick water reeds that grow at the shallow

edges of the lake. This is also a breeding area of local wetland birds. Although it is a

Ramsar site and wildlife sanctuary, yet extensive commercial fishing is practiced in it.

That causes considerable disturbance for migratory birds, in addition to the

disturbance caused by the considerable tourism, particularly during the winters. That

has caused gradual but significant decline in the number of wintering migrants.

Wind Power Producers Association (WPPA) is interested in AEUP for ecology up

gradation. For this purpose both components of ecosystem i.e. biotic and abiotic will

be up-graded.

Sweet Water Enhancement Program

As of now, the main source of water in Jhimpir is rainfall. The maximum rainfall occurs

between months of July and September. Currently, there is no proper water harvesting

system in the area. As a result, most of this rain water is wasted through percolating and

mixing with the saline ground water. Some of this water ends up in the ocean via

different water ways. The demand of sweet water is very high in area and it is need of

hour to conserve this rain water so that basic water necessities of area can be fulfilled.



Socio-Economic Upliftment Plan

To obtain the target of socio-economic Upliftment some suppositions are made and

way & means are devised. All stakeholders will be requested to present

suggestions/proposal/ advise/ requirement in the workshop for achievement of

targets of social Upliftment program. However comprehensive set of ways and

means will be prescribed during feasibility study to achieve desired targets of social

Upliftment program. Due respect will be given to stakeholders opinion while

preparing the program details.

7.8 Promotion of Procedures for (a) Hiring and; (b) Acquisition of Local Goods and Services

Zorlu provides maximum possible opportunities to the local people and local market

for acquisition of goods and services. Following services and goods are acquired

from local market and local people for O&M phase of the project:

Water supply contract has been awarded to the local supplier of Jhimpir. Zorlu has engaged a single water supply contractor which is authorized to engage any local person for water supply business. Water tankers belonging to multiple people have been rented for supplying water to wind farm.



8. IMPLEMENTATION STATUS OF MITIGATION MEASURES IN ESMP

Environmental and Social Management Plan (ESMP) was prepared to address the

environmental and social requirements of O&M phase. Environmental and social

compliance monitoring for O&M phase was awarded to Élan Valorisation (Pvt.) Ltd.

in August, 2014. Till the time of reporting the ESMP for O&M phase was in process,

therefore for reporting purpose we have followed the existing ESMP. Formal

implementation of ESMP was started during the month of August, 2014 after the

environmental and social training imparted by the Élan Valorisation to the project

staff and workers particularly to the people involved in the implementation of ESMP

including HSE Manager of O & M contractor.

Data Record Sheets (DRS) had been developed for monitoring the compliance with

ESMP as well as for effect monitoring2. DRS for both compliance monitoring and effect monitoring are filled and signed by the ESO under the supervision of ESI as

per frequencies suggested in Data Record Plan (DRP)3.

As mentioned earlier, Environmental and Social experts of Élan Valorisation visit the

wind farm site on quarterly basis and quarterly environmental and social monitoring

reports are prepared and submitted to the Zorlu Enerji Pakistan Limited. Quarterly

monitoring reports highlight the status of environmental compliance, deficiencies and

shortcomings and recommendations for future improvements in accordance with

national and international environmental standards including mainly the Pakistan

Environmental Protection Act, 1997, Pak-EPA guidelines, Environmental and Social

Review Procedures of the IFC and World Bank Operational Policies as applicable to

the project with particular focus to monitor the compliance with Environmental and

Social Management Plan (ESMP) and EIA.

8.1 Existing Status of Environmental Compliance at Zorlu Wind Farm

Summary of environmental management and compliance with EIA and ESMP during

the reporting period (January to December, 2017) has been provided in Table 8-1

below. First column of the table indicates the environmental and social parameters;

whereas second and third columns indicate the existing status of environmental and

social management against each parameter and highlights the deficiencies and

improvement measures required respectively. 2 Effect monitoring was the part of ESMP to monitor the effectiveness of mitigation measures proposed in ESMP 3 Data Record Plan has been developed in order to scheduled the monitoring activities which includes the monitoring

frequencies, monitoring locations and monitoring responsibilities



Table 8-1: Existing Status of Environmental Compliance at Zorlu Wind Farm

Environmental and Social Compliance Status Shortcomings and Recommendations Parameter

Air Quality In compliance with ESMP, Air Quality Monitoring Plan (AQMP), has

been prepared by EPC contractor;

Air quality is monitored in accordance with the requirements set in DRS and DRP;

Water sprinkling is practiced as appropriate at locations of potential dust emissions;

Project vehicles and machinery is tuned and maintained in good working conditions.

Noise Noise Monitoring Plan (NMP) has also been prepared and

implemented at relevant project locations;

Noise monitoring is being carried out at relevant locations.

Water Quality For drinking purposes, most of the time, potable mineral water Filtration membranes of water treatment plant purchased from some certified companies is being used at project should be replaced periodically to ensure the site; better quality water; Contractor has installed commercial scale water treatment plant at RO waste water collection pond should be construction camp which works on Reverse Osmosis (RO) technique properly lined and fenced. of water purification from salts and other unwanted agents. The The refused water from RO plant is stored in a treated water is mainly used for bathing and washing purposes for burrow pit. The method may be reviewed to workers/staff. Water quality of treated water is monitored on monthly improve from safety point of view. basis to analyze its fitness for drinking purposes. RO plant should be properly maintained. To ensure the proper functioning, filtration membranes of RO plant Laboratory test of RO waste water should be are replaced on weekly basis. carried out. Refused water from RO plant is being stored in wastewater collection pond.

Soil Contamination Oil spillage from fuel storage containers and generators may Polythene sheets used for collection of waste

contaminate the soil. As an existing practice, polythene sheets have oil should be replaced regularly; been spread beneath the fuel containers and generators to avoid the soil contamination from oil leakages and spills;

8-2 March 2018 EMSR18-ZORLU-AR-2017


Environmental and Social

Compliance Status

Shortcomings and Recommendations

Parameter

Solid Waste Management Solid Waste Management Plan (SWMP) has been prepared and SWMP as discussed with project staff needs implemented at project site. some revisions to be made to make it more As the existing practice, solid waste is collected from all locations at specific to actual site conditions; wind farm and dumped at waste dump site located away from the Waste collection and segregation process O&M camp. needs some improvement in terms of its Empty water bottles and other containers are separately collected efficiency and effectiveness. and stored for the scavengers.

Waste Water Separate septic tanks for collection of grey (water from kitchen and Septic tanks at O & M control building requires washing and bathing) and black water (water from toilets) have been vent pipe to be installed to release the exhaust

constructed at O&M camp; gases.

Septic tanks for waste water and rain water have also been

constructed at O & M control building;

Septic tanks are emptied when required. Waste water from tanks is sucked into mobile waste water tanks and released at some suitable

locations with prior consent of land owners.

Flora, Fauna and Bird Monitoring Zorlu Wind Farm is located at barren land near Jhimpir town in Thatta Compensatory plantation of native floral Plan District, Sindh. Due to coarse and sandy soil structure, natural species or alternative arrangements should be, vegetation is scarce in the area except widely spaced shrubs and as the plantation of drought and salt loving bushes. Wild bushes from small patches of land were cut to clear the

grasses may be started;

land for construction activities of wind farm; Zorlu Energy should maintain close

Likelihood of bird mortality has been identified in EIA report as coordination with wildlife department and WWF potential negative impact of Zorlu Wind Farm. Migratory birds coming throughout the period of project operation and from Siberia may encounter with wind turbines during their staging at maintenance. Keenjhar Lake located near the wind farm. It was recommended in Bird monitoring study is concluded. Concluding the EIA report that Bird Monitoring Plan (BMP) should be prepared statement is at Annexure F. and implemented at wind farm;

Accordingly, BMP was developed by Élan Partners (Pvt) Ltd and approved in 2012. In compliance with the BMP, bird monitoring is

being carried out at wind farm. On the basis of bird monitoring data,

bird monitoring report for the reporting period is being prepared. The

process of bird monitoring and findings of bird monitoring report have

been provided at Annexure F.

Further as a mitigation measure, wind turbines at Zorlu Wind Farm have colored blades to facilitate the migratory birds so that they can




visualize and sense the presence of these alien structures (wind

turbines) from far of distance and height.

Workers Health and Safety Zorlu O&M has established and implemented the EHS Plan for O&M Trainings related to health and safety matters phase of the project. should be provided to the workers/employees Well experienced and qualified HSE Engineer has been appointed on regular basis during the operational phase by O & M contractor to look after the matters related to workers health of the project; and safety; Moreover there should be compulsory Availability and use of Personal Protection Equipment’s (PPEs) have induction training for every new worker been observed as common practice at Zorlu Wind Farm. However, covering all necessary information such as; due to habitual reasons, some workers are always reluctant to the introduction to work environment; introduction use of PPEs; to possible work place hazards; self-protection Equipped first aid room has been maintained at O&M camp4. and escape measures etc.; Qualified dispensers are available twenty four hours for emergency All the trainings should be arranged keeping in treatments and first aids. Services of doctor are also available in case view the literacy level and language of the of severe emergencies which is available at site on phone call. workers/employees; Record of first aid medicines is properly maintained with their expiry Design and use of PPEs should be such that it dates. First aid data is recorded on daily basis in separate register is compatible with harsh weather conditions in including the details such as name of patient, nature of illness, order to minimize the ergonomic hazards which treatment/medicines provided. On the basis of first aid records, first are related to the working conditions at site. aid report is prepared on weekly basis. First aid arrangements have Safety drills should also be conducted on also been maintained at control building and grid station. regular basis. An ambulance equipped with basic first aid facilities is available 24 hours at project site;

Proper trainings are provided to O & M staff related to firefighting, first aid, work permit including work at height, use of PPEs, risk

assessment and other health and safety measures. Training records

are properly maintained on specific training record sheets which is

provided at Annexure D;

Risk assessment sheets are also developed for risk analysis. A sample risk assessment sheet is provided at Annexure H.

HSE Manager regularly monitors the workers’ health and safety. On the basis of HSE monitoring, weekly progress report is prepared. 4 Formerly used as construction camp during construction phase of the project.




Fire extinguishers have been installed at various project locations

such as O&M camp, grid station and control building. All fire

extinguishers are inspected on monthly basis to ensure that they are

working properly;

Material Safety Data Sheets (MSDS) have been made available for all chemicals and hazardous material used during the O&M works of

wind farm. O & M contractor has established an Emergency

Response Procedures (ERP) to address the protection of life, health, safety, environment and property during emergencies at control

building. ERP for control building.

O & M contractor has also established and implemented EHS Regulations for Zorlu wind farm. These EHS regulations address the

health and safety measures for operators and technicians during its

entirety after performing any work in wind turbines.

Community safety and security No human population exists within the close vicinity of the wind farm

site. Proper safety measures need to be adopted during the project

O&M phase to ensure community safety and security due to the

operation of wind turbines and electricity generation. Therefore as

the safety measures during O & M phase, all wind turbines have

properly fenced and gated to avoid any unauthorized entry into the

arena of wind turbine. Moreover security towers have also been

established all around the wind farm to look after the farm for twenty

four hours.

CO2 emissions by the project Wind energy is considered as green energy all over the world with All vehicles and generators should be tuned no atmospheric emissions. However during the O&M phase of the regularly. project, small scale air emissions can happen due to vehicular and

machinery exhausts and use of fossil fuels in power generators.

These emissions are less significant at Zorlu wind farm as mitigation

measures including maintenance of vehicles and generators are

strictly adopted. Therefore CO2 emission has least contribution to

atmospheric emissions.



9. COMPLIANCE STATUS OF COMPREHENSIVE COMMUNITY DEVELOPMENT PLAN (CCDP)

As stated earlier, Comprehensive Community Development Plan was prepared and

approved in 2012 as one of the requirements of EIA implementation. The CCDP

provides a framework for decision making and to establish a set of specific

recommendations for future social development in the area. It is intended to provide

implementation guidance.

As the requirements and socio economic conditions of the project area have

changed with time. Zorlu updated the CCDP for uplifting the social and livelihood

conditions of the community as well as to check the compliance status of CCDP.

9.1 Priority Areas in CCDP and their Implementation Status

Following priority areas for intervention have been identified in updated CCDP:

9.1.1. Water and Sanitation

It is suggested in CCDP (2015) that Zorlu might intervene in this area by providing

potable water through household and village level drinking water scheme. It was

suggested that Zorlu can provide one tube-well in village at some central location, so

that the residents can fetch water for drinking and other purposes. This could be

done, with the help of villagers by providing some small portion of investment

through VCDC. The Zorlu may coordinate and provide major share in investment.

While considering sanitation, the company may not need investment as this is the

responsibility of the government. However they (Company) can encourage the

residence for developing the sanitation system on self-help basis. The company can

do this through social mobilization which in any case, they have to mobile the

community for development of the area.

In the absence of the tube-well, Zorlu provides clean drinking water on regular basis

to the local communities as identified in CCDP. Drinking water from Keenjhar Lake is

supplied to the communities through mobile water tankers.

As far as sanitation is concerned, it is difficult for Zorlu to have direct coordination with

local communities due to the fact that they are spread in wide area and there also exist

communication barrier due to illiteracy and unawareness of local communities.

Therefore; it is required that coordination with local communities should be made

through some local NGO in the project area which may play coordination role between

Zorlu and local communities. All the above suggestion mentioned in CCDP are still

waiting for compliance, however Zorlu is planning to work on them.



9.1.2. Health

According to the CCDP, the Company could establish medical camps in the area

where necessary advices including vaccination and training to women for disease

could be provided. Such medical camps could be arranged on quarterly or half yearly

basis. The main objective of this activity could be vaccination and disease

assessment.

This area is also un-attended due to the same problem of communication with local

communities as stated earlier. It can also be implemented in coordination with some

local NGO. It is suggested that support may be provided to Lady Health Worker

(LHW) networks. However Zorlu provides transportation/ambulance facility in case of

emergency situations to the villagers.

9.1.3. Education

As stated in CCDP, most of the schools in project area don’t have skilled teachers, organizers, who can ensure the maintenance of the schools and keep an eye on

students to attend the classes regularly. These schools don’t have proper drinking water facility and washroom facility. Therefore a centralized washroom and a

drinking facility could solve the problem.

In addition Zorlu only have to initiate the studies by the provision of reading material (where necessary) including books.

The illiterate male and female population aging from 15-35 should be provided basic

literacy skills through Community or home based centers at their own in which they

would be taught the basic reading writing, mathematical and the general life skills.

As stated earlier in this report, Zorlu has appointed religious teacher to provide Quran

education to local females. Again by the involvement of some local NGO, proper

measures can be taken by Zorlu to improve the education facilities in the area.

9.1.4. Traditional Home Embroidery

It is required by CCDP that, machines for sewing, stitching, embroidery, and beauty

parlor equipment be provided to local females and necessary training should also be

provided to females by the company.

It was informed by the Zorlu that sewing machines have been provided to the

females in some areas of Jhimpir union council. Further implementation of this

priority area of CCDP requires some local NGO to play coordination role.

9.1.5. Communication/Transport

As reported in CCDP, there is no facility of transport available in the area. Consequently

in case of any emergency particularly at the time of child birth and other health

emergencies, they cannot reach to a nearest hospital which is located at Thatta.



Therefore provision of some emergency transport service to take patients to a nearby hospital could be made by the company.

Zorlu do not have some dedicated transport facility for local communities however; in

case of medical emergencies ambulance at wind farm is made available to drop the

patients to nearby hospital.

9.1.6. Agriculture

According to the recommendations of CCDP, one of the goals of Zorlu’s should be to

initiate agricultural development programs by providing seeds (cheap and easily

available in market) fertilizer to the farmers having small land holding (3 to 5 acres)

which really would help them in increasing their income. Focusing on families with

small holdings and farmers with three acres or less, it has to introduce a range of

options from systems to improve yields to small scale vegetable farming by only

providing them seeds could make their life easy.



10. CONCLUSION

Conclusion drawn about environmental performance after monitoring of Zorlu Wind Farm is given below in annotated form;

i. Overall status of environmental and social compliance at Zorlu wind farm is

satisfactory during the reporting period (January 1, 2017 to December 30, 2017)

ii. ZEPL has made considerable arrangements related to environmental and social aspects of the project.

iii. ZEPL is well conscious of the environmental and social considerations and

relevant laws/regulation. iv. Keeping in view the findings of bird monitoring at site, bird monitoring needs

to be stopped and a conclusive report needs to be submitted.

v. The firefighting system is operational after completion of maintenance work. This is also a step toward environmental compliance.



11. RECOMMENDATION

Recommendation for improvement of environmental performance at Zorlu Wind Farm is given below in annotated form;

1. Safety signs should be translated in local language (Sindhi) as well for better understanding of the workers.

2. Firefighting drill should be conducted on bi-annual basis;

3. The artificial plants at the Control Building should be replaced with natural

plants.

4. Pressure of eye washer in the battery room should be increased to fulfill the need.

5. The disposed water of drainage and RO plant should get tested to see if it

can be used for vegetation purpose.

6. Vegetation must be grown in the plant area to overcome the dust problem.

7. Paramedical training must be imparted to medical dispenser at the camp site.

8. RO plant leakages need to be stopped/plugged. If repair is not possible then

replaced the leaked pipes/tanks.


Annexure A

Environmental and Social Monitoring Team

Naveed ul Haq

Dr. Naveed ul Haq is a senior Urban Planner and Environmental Expert. He is

currently working as Director Environment and Spatial Planning in Élan Partners. He

is Ph.D. Scholar in Environmental Friendly Urban Planning from Islamic International

University. He is IOSH and Lead Environmental Audit Qualified. He is life time

member of Pakistan Council of Architects & Town Planners (PCATP), and Member

of International Society of City & Regional Planners (ISOCARP). He graduated in

City and Regional Planning from University of Engineering and Technology, Lahore

in 2000. He completed his Master’s Degree in City and Regional Planning from the

same university in 2004. Apart from this, he did BA in Economics and Sociology in

1997 and MA in Economics in 2000 from Punjab University, Lahore. After working for

16 years with corporate as well as Government sector, Dr. Naveed ul Haq joined

Élan Partners in 2016. Till now, during his stay in Élan, he has successfully

completed numerous projects whose nature vary from spatial planning,

environmental management to public private partnership.

Jawad Hussain

Jawad Hussain is skilled, motivated and punctual individual who is currently serving

as Assistant Manager Town Planning in Environment and Spatial Planning

Department. He graduated in City and Regional Planning with Special interest in

Environmental and Social Management from University of Engineering and

Technology, Lahore in June 2016 and joined Élan Partners in August 2016. He

addresses tasks related to spatial planning apart from assisting environment team.

So far, he has completed two EIA projects of Faisalabad Industrial Estate and 1320

MW Coal Fired Power Plant at Rahim Yar Khan, apart from this he is working on

Master Planning of housing schemes. He is looking forward to polish his skills while

working at Élan Partners.

Komal Siddique

Ms. Komal Siddique works as an Environmentalist at Élan Valorisation (Pvt.) Ltd. Her

M.S degree in Environmental Sciences from National University of Science and

Technology (NUST), Islamabad. Her M.S. research is on application of

nanotechnology in agriculture. Thesis writing and publication is in progress. She has

completed her Master degree in Environmental Sciences from International Islamic

University, Islamabad. She has profound insight in Environmental Impact

Assessment (EIA), Environmental Management System (EMS) and Natural

Resource management (NRM). Her major research area is Environment and

Nanotechnology. She has an interest in National and International Environmental

Legislation/Policies and Environmental Agreements.

Waqas Ahmad

Mr. Waqas Ahmad is working as Assistant Manager Environment along with Élan

Partners (Pvt.), Ltd. He holds M.Phil and M.Sc Degree in Environmental Sciences. He is

NEBOSH ICG qualified from UK. He is Environmentalist by nature and nurture. He has

conducted/reviewed/examined various IEE/EIA studies of various Power Plants / Wind

Energy Projects / Construction and Industrial Complexes within the country. He has

attended several training related to EIA, Water testing and Health & Safety. He has also

carried out water quality testing in various areas throughout Pakistan.

List of Professionals indirectly involved in Project:

S. No. Name Specialization Position in the Project

1. S Anwar Raza Chief Executive Officer Chief of Party

2. Hassan Imtiaz System/Web Administrator Report Formatting

Annexure B

Accident Report Form

Annexure C

PPEs Inspection Sheet

ZORLU O&M PAKISTAN WIND FARM

DOC: ZOM_PAK_F4.09.Rev01 FALL PROTECTION (LADDER AND RAIL) CONTROL FORM

This control form prepared for HELMET (PETZL) visual and functional performing test according to the manufacturer's instructions and HSE regulations.

Control Positions

Responsible Zorlu O&M Pakistan Wind Farm

Department :

Turbine no:

Lift NO. :

Model No:/Type VERTEX® ST

Manufacturer / PETZL

Dealer :

Testing Date:

Purchase Date :

PPES will be checked by visual and functional inspection in every use.

Test Period Every 3 months the fall protection system checked by visual and functional inspection form will be filled. Control form, Mechanical Engineer, HSE Specialist and user will be signed.

1.Control Date:

Controlled By HSE Specialist User

2.Control Date:


3.Control Date:


4.Control Date:

Controlled By HSE Specialist Inspection by

1.Control 2.Control 3.Control 4.Control

Checking Criteria OK NOT OK OK NOT OK OK NOT OK OK NOT OK

1. Is the HELMET is in useable condition?

A. Preliminary observations

Verify the presence and legibility of the serial number and the CE mark

Verify that the product lifetime has not been exceeded.

B. Checking the shell

Check the condition of the outside of the shell (marks, impacts, deformation, cracks, burns, wear, signs of chemical products

Check the condition of the inside of the shell (marks, deformation, cracks, missing parts...). WARNING: do not remove the liner that is attached to the shell. Check the condition of the slots and holes for mounting accessories (deformation, cracks...). Check the condition and function of the ventilation shutters (for VERTEX VENT, ELIOS...). Remember: personalizing or marking the helmet must not be done with chemical products. Use water-based adhesives for any marking

C. Checking the liner & Checking the cradle (webbing head harness)

Check the condition of the liner (marks, deformation, cracks, missing parts...). Remove the comfort parts to inspect the hidden areas Check the condition of the straps and their attachments to the shell (wear, cuts, burns, deformation of plastic pieces).

Need to repair or replace with new one

D. Suspension/Wires/Cable

Suspension

Derive wire

Safety wire

Guide wire and attachment

Power/Control cable

E. Checking the headband and Checking the adjustment system

Check the condition of the headband and its attachments to the shell (wear, deformation, missing parts...). If necessary, remove the foams or comfort parts to inspect the hidden areas. Check the condition of the adjustment system and its attachments to the shell (wear, deformation, missing parts...).

Check the function of the adjustment system.

Operate the adjustment system in both directions. Pull on the system to verify that it does not lose its adjustment setting.

F. Checking the chin strap and Checking the comfort foams

Check the condition of the chin strap and the adjustment parts (wear, cuts, burns, deformation of plastic pieces). Move the keepers and plastic pieces to inspect any hidden areas on the straps. Check the condition of the chin strap buckle (wear, deformation, breakage). Test the reliability of the fastening by pulling gently on the chin strap. Check the condition of the comfort foams. If necessary, remove them for washing or replacement

5. Control results

Helmet is safe for use

Inspection Date:

Next Inspection Date:

If the HELMET use is prohibited, mark the as faulty or damage.

ZORLU O&M PAKISTAN WIND FARM DOC: ZOM_PAK_F4.09.Rev01 FALL PROTECTION (LADDER AND RAIL) CONTROL FORM

This control form prepared for FULLY BODY harness visual and functional performing test according to the manufacturer's instructions and HSE regulations.

Control Positions

Responsible Zorlu O&M Pakistan Wind Farm

Department :

Turbine no:

Lift NO. :

Model No:/Type

Manufacturer / AVANTI

Dealer :

Testing Date:

Purchase Date :

Fall protection system (FPS) will be checked by visual and functional inspection in every use.

Test Period Every 3 months the fall protection system checked by visual and functional inspection form will be filled.

Control form, Mechanical Engineer, HSE Specialist and user will be signed.

1.Control Date:


2.Control Date:


3.Control Date:


4.Control Date:

Controlled By HSE Specialist Inspection by

1.Control 2.Control 3.Control 4.Control

Checking Criteria OK NOT OK OK NOT OK OK NOT OK OK NOT OK

1. Is the service lift is in operational condition?

A. Checking the condition of the straps

Check for cuts, swelling, damage and wear. Check the waist belt straps, leg loops, leg loop/waist belt linkage and shoulder straps, Check the condition of the safety stitching on both sides. Look for any threads that are loose, worn, or cut. The safety stitching is identified by thread of a different color than that of the webbing

B. Checking the attachment points

Check the condition of the metal attachment points (marks, cracks, wear, deformation, corrosion...).

Check the condition of the textile attachment points (cuts, wear, tears...)

All attachment points are sustainable loads

C. Checking the condition of the adjustment buckles

Check the condition of adjustment buckles (marks, cracks, wear, deformation, corrosion...)

Verify that the buckles operate properly.

Check that the straps are correctly threaded, with no twists

D. Checking the condition of the comfort parts

Check the condition of the waist, leg and shoulder foams (cuts, wear, tears...). Check the condition of the elastic and/or plastic keepers (cuts, wear, tears...)

Check the condition of the leg loop elastics (cuts, wear, tears...).

Check the condition of the equipment loops (cuts, wear, tears...)

Need to repair or replace the harness with new one

E. Checking the condition of the chest/seat harness connector

For connector inspection, see the inspection form for your connector If the harness features a chest/seat harness connector, make sure that it is present. Verify that the connector is correct model and that it is correctly attached to harness. Check the condition of the textile attachment bridge (cuts, wear, tears...). For attachment bridges made of rope:

Check the condition of the gated rings (marks, cracks, wear, deformation, corrosion...)

Verify that the screw is properly tightened

Make sure the rope has no cuts, burns, frayed strands, fuzzy areas, or signs of chemical

5. Control results

HARNESS safe for use

Inspection Date:

Next Inspection Date:

If the Fully body harness use is prohibited, mark as faulty or damaged

Annexure D

Zorlu O&M Training Record Sheet

Training Record Sheet Till 2016

ZORLU O&M TRAINING RECORD SHEET

S.NO TRAINING COURSE INSTITUTE/COMPANY Start Date End Date DURATION ATTENDEES PLACE OF TRAINING

VENSYS62 Operation 1 and Maintenance ZORLU TURKEY 18.01.2009 20.01.2009 3 days ZOMP ZORLU SITE JHIMPIR

technical training

2

Work at Height (WAH) IPEK GmbH Consultant 27.04.2012

27.04.2012

1 Day

ZOMP

ZORLU SITE JHIMPIR

and PPEs use

3

Work at Height (WAH)

KAYA TRAINING 04.06.2013

6.06.2013

3 days

ZOMP

ZORLU SITE JHIMPIR

(TURKISH)

4 Fire Fighting & First Aid CISCO Consultant 28.02.2013 28.02.2013 1 DAY ZOMP ZORLU SITE JHIMPIR

5

Health, safety and CISCO Consultant 01.03.2013

02.03.2013

2 Days

ZOMP

ZORLU SITE JHIMPIR

environment

Root cause failure

Shahid Ali SKF training center

6 SKF Pakistan 29.12.2014 30.12.2014 2 Days Nadeem

analysis of bearing Karachi

Hussain

HSE and Risk

Institute of Environment 7 Engineering and 29.03.2014 20.4.2014 5 Days Shahid Ali Mehran UET Jamshoro

assessment

Management

8 Basic Safety Training VESTAS 12.02.2015 12.02.2015 12 Hours ZOMP ZORLU SITE JHIMPIR

O&M

9

IOSH Managing Safely

Élan partner 21.12.2016

23.12.2016

3 Days

Engineers Zorlu office (Karachi)

Project Co-

ordinator

O&M

10

Environmental Audit

Élan partner 05.12.2017

09.12.2017

5 Days

Engineers Zorlu office (Karachi)

Project Co-

ordinator

Annexure E

List of Local Employees at Zorlu Wind Farm

(O&M Phase)

Full Name Mr / Ms. Department Duty Place Gross Salary Pak Rupee

Muhammad Rahim Mr. Administration SO 21,800

Zulfiqar Ali Brohi Mr. Administration SO 21,400

Wahid Bux Jhakro Mr. Administration SO 19,000

Noordin Gango Mr. Operations SO 19,000

Ghulam Mustafa Mr. Operations SO 19,000

Abdullah Mr. Operations SO 18,800

Allah Wasayo Brohi Mr. Operations SO 19,000

Annexure F

Bird Monitoring

Introduction By: Zahid Baig Mirza

Bird monitoring assignment was taken up as part of EIA due to location of this wind

energy farm. It is about 5km from Keenjhar Lake Wildlife Sanctuary where migratory

waterfowl overwinter and many local birds also breed in the area. Additionally,

project area comes within the range of occurrence of some bird species of concern,

both locally as well as internationally. Even though many birds may not be the

species of concern, yet these need to be ‘monitored for their collusion’ with wind

turbines and power lines. Other information needed was impact of disturbance on

bird diversity, density and behavior during construction work and afterwards from the

running activities of the WEF. More over since high towers of wind energy turbines

are being erected in Pakistan and particularly in this area for the first time, there is no

information regarding response of birds towards these structures. There is a

significant number of bird species that have the ranges of occurrence that cover

Jhimpir WEF. This includes; flocks of water birds and other Passerine birds that just

fly pass over WEF site. It was not known how many of these birds have their daily

rituals to fly from or to Keenjhar Lake. There was no information regarding height at

which birds will fly pass over the WEF. Several migratory water bird species are

known to have their nocturnal flights. There was no information whether these birds

will be flying low or high over this WEF which is in proximity of Keenjhar Lake.

Monitoring Methodology

This bird monitoring requires special methodology to give reliable scientific

observations to properly interpret the impacts of the project on both the migratory

bird species as well as the local bird species. The proper monitoring task requires

internationally acceptable monitoring plan, which was carefully written.

As first step, the author of this document visited project area on 16th February, 2012

to observe transmission lines, transmission towers, fences of enclosures, new buildings of the offices with some newly planted trees and the high towers of wind turbines, some of which were already erected while erection work for more towers was in progress. Only three wind turbines were functioning. The monitoring area and the ‘control area’ were located on ground on the basis of a noise map provide by the company. A bird observer was recruited. He was given three day training to identify birds in the field with the help of a Field Guide to the birds of Pakistan.

Three sampling plots were marked on the map (map attached) as well as on the

ground. Each plot of two km covered noise intensity range from the turbines into zero

noise area (control area up to half a kilometer). The bird observations were made

after sunrise in the morning and about one hour before sunset each day punctually

and regularly. Birds were watched 25m on left and right sides, as well as in front and

overhead while moving at a slow/medium pace in linear samples marked on ground.

The observations were repeated every day throughout the year.

A good quality binocular, ‘A Field Guide to Birds of Pakistan’, a pen and a field notebook was given to the bird observer for use during the fieldwork. Migratory birds

were also watched from a vantage place marked in the study area once a week. The

general directions of the flocks were noted and their flight heights during the autumn,

winter and spring seasons were estimated. There was a periodic search for dead

birds early in the morning near the moving turbines. The following field Performa was

daily filled to make the daily observation reports:

1. Date;

2. Sampling Strip # a). Observations in noise zone:

b). Observations in control area:

3. Start time;

4. Weather: Clear sky, hazy, partly cloudy, cloudy, drizzle, rain.

5. Wind: Still, light, slow, medium, fast.

6. Air temperature:

7. End time

8. Additional observations/ remarks

This included the birds sighted within the noise area and the birds sighted in the

control area. Each month’s reports were then sent to author. The data was

transferred on spreadsheets and recorded in the computer as well. The data was

processed to calculate density, diversity and relative abundance of the bird species.

Strip sample sites # 1, 2 and 3 marked on the noise intensity map

Bird Monitoring Findings during 2014

There was no incidence of bird collusion with static or moving blade of any wind turbine.

The diversity and density of species of birds, on the average remained the same in the three linear sites within the noise disturbance zone and the three linear samples outside the noise disturbance zone. This means either the birds are adapted to the new environment with the turbines’ normal working or the noise intensity of the turbines does not bother the birds.

It was found that no flock of birds passed low over the Turbine Towers. During bird migration season flocks birds were sighted quite high (above 500 ft. or more) over project site. The regular observations have given the confidence that these towers are not causing any risk of collusion to birds or the bats.

The study has provided a checklist for birds of the area. This checklist indicates that there is no threatened species of birds occurring in the area. There is no question of any risk of mortality to them by virtue of this project.

So far no regular flyway of migratory birds was noted above the project site. There were no daily flight paths of local birds between their roosting places

and feeding areas over the project site. Early morning searches for the bodies of collided birds give clear picture of

the harmfulness of the project for birds. Based on these findings it is concluded that there are least bird mortality risks.

Some flocks of birds feed in the project site but caused no risk of colliding with the moving turbine blades.

There is no exciting/alarming information that may be highlighted in this brief.

ZORLU ENERGY FARM JHIMPIR BIRD COLLUSION RISK STUDY COCLUDING STATEMENT

December 31, 2015

By Prof. Z. B. Mirza*

*Consultant ornithology and bird ethology Élan Valorisation Pvt. Limited

This concluding statement is based on 18 months vigilance of the migratory as well

as sedentary species of birds, at the entire land where power generating 120 ft high

turbine towers stand with their 30 ft long rotating blades. This Wind Energy Farm

(WEF) is situated in one of those ‘Wind Corridors’ of Sindh where no mist prevails in any season. The number of rounds of the turbine blades was 16 per minute as

counted during the day. Although Khinjer Lake is 5 km from this wind energy farm yet

very few waterfowl flocks were seen, which were very high against the expectations.

It is in the consultant’s observations that the flocks of migratory birds, particularly the

ducks approaching the lake, come flying high and before landing circle over the lake

to select area for landing. These then descend for landing at the selected place. The

migratory birds cross flying high over the wind turbine towers. It appears the area of

the Wind Energy Farm is not significantly covered by a fly way of migratory birds as

per observations during the study period. The migratory birds real corridor is further

south, mostly along the coast. Khinjer Lake with extensive commercial fishing is now

a disturbed area for birds. Moreover, introduction of grass carps has caused

reduction in bottom flora and ultimately poor aquatic food chain. Less food availability

at the bottom of the lake does not attract bottom grazing birds. Reduced

concentration of phytoplankton, zooplankton and macroinvertebrates in the shallow

waters of the edges of the lake has less attraction for dabbling ducks and waders.

Fewer birds means lesser amounts of bird droppings, low nitrate and phosphates,

less fertility of bottom, less floral growth and poor food chain. This lake has become

less suitable for aquatic birds over the half century. It could be one of the causes of

its being less attractive for migratory water birds. Thus the Zorlu WEF has least

traffic of migratory bird over its air.

Annexure G

QHSE Policy for O&M Phase

Approved By:

QHSE Policy

We are committed to achieve consistent level of satisfaction to our stakeholders, contractor and customer through continual improvement in the quality of our services. Based on Zorlu Energy’s vision and values, we strive to produce energy through wind that

enhancing national power supplies by focusing on our customers, employees, society and the

environment in which we operate.

Zorlu O & M Top Management & its employees shall endeavor to ensure the satisfaction of

our stakeholders by providing them with the best value in services, while recognizing that

Quality, Health, Safety, Environment & Community Responsibilities are an integral part of our

operation.

We shall achieve QHSE aims by:

Ensuring that our customers are satisfied and to advice on appropriate use of green energy. Providing a frame work for establishing and reviewing QHSE objectives. Developing and implementing management Structure and procedures at all workplaces.

Monitoring, Evaluating & continually improving QHSE performance through assessment,

trainings and audit. Recognizing that QHSE is directly everyone responsibility.

Making top Management, Sr. Engineers and Technicians responsible for QHSE Management

System implementation & improvement.

Promoting healthy and safe working environment through prevention of injuries and work-

related illnesses

Continuously minimize resource consumption and measure environmental impact Fully abiding by applicable legislative requirements related to QHSE. Communicating QHSE Policy to all stakeholders. Training and encouraging behavior that upholds the Policy.

Annexure H

Risk Assessment Sheet

Annexure I

Site Photographs

Fig I-1: Meeting With ZEPL Staff

Fig I-2: Control Room Building

Fig I-3: Inspection of RO Plant

Fig I-4: Fire Resistant Sheet installed in Cable Room

Fig I-5: Fire Fighting System

Fig I-6: Solid Waste Collection Bin and Fire extinguisher with proper labelling

Fig I-7: Farming outside Zorlu Wind Farm

Fig I-8: Gym Facility at Camp Site

Fig I-9: Environmental Audit Training

Fig I-10: Fire Fighting Drill

Fig I-11: Eye Wash Facility is operational and properly labeled

Fig I-12: Inspection of Dispensary and Equipped Ambulance

ANNEXURE J

Emergency Response Plans

Emergency

NAME OF DOCUMENT Response

DATE 03.08.2013 Procedure_Control

Building

DOCUMENT NO ZOM-PAK-P2.06.02 REV.NO 2

DEPARTMENT ZORLU O&M REV.DATE 8/09/2014

PAGE NO 1/2 REV.REASON Precautions added

EMERGENCY PLAN

ALL PERSONNEL must be familiar with emergency procedures that are in place in

the office.

Push fire alarm Button sounds.

Security will be contacted in the gate house.

Do not attempt to gather your personnel belongings.

Do not attempt to fight the fire unless trained and authorized.

Immediately leave the site office/camp housing by the nearest safe exit.

Proceed to the assembly point (unless otherwise directed by security).

Do not re-enter the site office /camp housing until security has indicated that it

is safe to do so.

Fire Action Plan

Any person Discovering Fire Raise Alarm By shouting Fire……… Fire…….. Fire……. Push Fire Alarm Button to activate the alarm in overall building.

Leave the office and report to Assembly point.

Inform to Emergency Response person.

Emergency Telephone Numbers Zorlu Contact Numbers

Ambulance 115 Zubair Ahmed +923323414070 Shahid Ali +923343941352

Police: 15 Junaid Rafique +923332562607

Fire Brigade 16 Control Room +923362557125

Camp +923337012487

PREPARED BY CONTROLLED BY APPROVED BY

JUNAID RAFIQUE SHAHID ALI/ FATİH MEHMET NOHUT OKTAY ERTUĞRUL/Seckin

Demir/Mushtaq Ahmed

Emergency

NAME OF DOCUMENT Response

DATE 03.08.2013 Procedure_Control

Building

DOCUMENT NO ZOM-PAK-P2.06.02 REV.NO 2

DEPARTMENT ZORLU O&M REV.DATE 8/09/2014

PAGE NO 1/2 REV.REASON Precautions added

PREPARED BY CONTROLLED BY APPROVED BY

JUNAID RAFIQUE SHAHID ALI/ FATİH MEHMET NOHUT OKTAY ERTUĞRUL/Seckin

Demir/Mushtaq Ahmed

DOCUMENT NAME

EMERGENCY RESPONSE PUBLICATION DATE 01-05-2016

PROCEDURE

DOCUMENT NR. ZOROM-WPP-ISP-11 REV. NR. 00

DEPARTMENT

Zorlu O&M Pakistan Wind REV. DATE 00

Farm

PAGE NR. 1 / 10 REV. REASONS 00

1. PURPOSE

To purpose of this procedure is to develop a system, provide instructions, and assign

responsibilities whenever dealing with emergencies, there are some key things to

remember. First and foremost, try to remain calm. Secondly, be familiar with emergency

procedures so you know what to do when there is no time to refer to a manual or ask for

advice. Thirdly, memorize important telephone numbers HSE, Doctor and Plant Manager in

the sheet given below. Finally, do not transport ill or injured people to the hospital. If the ill or

injured person is conscious and the injury is not life-threatening, give them a choice of

having a family member or an ambulance take them to the hospital.

Zorlu O & M commits resources and funding necessary to develop and implement

appropriate emergency preparedness programs/drills.

Specific emergency response plans are developed and maintained for Zorlu O & M

operating sites and/or premises. These plans provide instructions to manage an emergency,

and establish roles and accountabilities for emergency response tasks. While every situation

is different and you may have to make decisions under pressure, these guidelines are

intended to help you make decisions that maximize the safety of others as well as yourself. If

you have any questions about these procedures as you read them, please ask your

supervisor so you will feel confident in the emergency situation should it arise.

After any emergency, it is important to make sure that supervisors are notified. If injuries or

illnesses occur in job-related activities, a first report of injury must be filed within 24 hours in

the Plant Manager office.

2. SCOPE Plans and procedures are in place to respond to foreseeable emergencies in order to

minimize any adverse impact on the health or safety of people or the environment.

Zorlu O & M maintains a system to identify potential emergency situations. Emergency

response priorities are considered in the following order,

o Health and safety of people o protection of the environment

o preservation of reputation and operability of Zorlu O & M

o Financial risk.

PREPARED BY CONTROL BY APPROVED BY

SHAHID ALI/ FATİH MEHMET OKTAY ERTUĞRUL/SECKIN

SHAHID ALI NOHUT DEMIR/MUSHTAQ AHMED

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3. REFERANCES

ISO 14001-2004

OHSAS 18001-200

4. RESPONSIBILITIES

5. PROCEDURE

Type of Emergency Bomb Threat

Chemical Electrical

Earthquake

Death Fire

Bomb Threat

If you receive a bomb threat, remain calm and: 1) Obtain as much information as possible:

2) Write down the number from where the call is coming

3) Write down the exact time of the call

4) Write down as accurately as possible the statements made 5) Listen to the voice to determine the sex, age, accents, lisps, tone, etc. (Note any

distinguishing feature)

6) Listen for background noises

7) Try to signal a for someone else to also listen on the telephone line, if possible

8) Do not hang up and stay on the line a long as possible; wait for the caller to hang up 9) Keep the bomb threat caller talking, and ask as many questions of the caller as you

can: When will the bomb go off? How much time remains?

Where is the bomb located? What does it look like?

What kind of bomb is it? How do you know about this bomb?

Why was it placed here? Who are you?

What is your name?




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3. If you believe there is an immediate threat of a bomb explosion, pull the fire alarm,

evacuate the camp and contact HSE office (0000000000000000), which will ultimately

contact Police. 4. Share your information with the company HSE who will in return share the same with

the police. 5. Return to the camp / work area only after being given the “all-clear” sign by the police.

Death

Call ERT. Clear the area of spectators. Secure the scene and do not touch or move anything. Assist in directing emergency personnel to the scene. Do not give out any information to the media. Contact the HSE Officer / Doctor. The HSE Officer will contact the Management as needed for a post-crisis meeting for

any other employees affected by the situation.

Earthquake

In the event of an earthquake:

If you are inside a room, take cover under a desk or table or under a doorway and

hold on. If none of these is available: move against an interior wall and cover your head

with your arms. Remain under cover until the movement subsides If outdoors, stay in an open area, away from buildings, windows, power lines,

streetlights or anything that could fall. When shaking stops, survey your immediate area for trapped or injured persons,

evacuate the building. If damage has occurred in your area, inform Safety and Security immediately. Assemble at the muster point. Follow the instructions of emergency officials when present. Proceed with any necessary cleanup and recovery of items if it is safe to do so and

allowed by the officer in-charge.




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After an Earthquake:

Put on enclosed shoes to protect against broken glass Be alert for safety hazards such as fire, electrical wires, gas leaks, etc. Check on others. If there are injuries or other urgent problems, report them to Safety

and Security. Give or seek first aid. Assist any disabled persons in finding a safe place for them. Evacuate if the building seems unsafe or if instructed to do so Unplug small electrical appliances Be prepared for aftershocks Cooperate with emergency personnel, keep informed, and remain calm

Fire

When a fire alarm has been activated without any warning, staff must initiate all

evacuation procedures as described in fire drill procedures.

BASIC STEPS WHEN DISCOVERING A FIRE

Knock on doors; yell “Fire!” and notify staff members in immediate area. Confine the fire by closing door. Go to the nearest pull station and activate fire alarm. Inform the administrator of the extent of the fire by means of communication plan. Extinguish fire, If the fire appears controllable, try to extinguish it by using proper fire

extinguisher, Attempt this for no longer than 30 seconds. If the fire appears difficult to control, evacuate immediately.

Remember

The first five minutes of a fire are the most important. Be familiar with the use of a fire extinguisher before a fire occurs. If you have to leave the room, close the door behind you. Always fight a fire from a position near the door, i.e. make sure you can get out if the

fire gets out of control. If you are using an extinguisher, aim at the base of the fire.

Use a Fire Extinguisher only if: You have been trained You have your back to an unobstructed exit




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You have a fully charged and proper type unit for the fire you are fighting The fire is contained, and you have reported the fire by Fire Alarm Everyone else has left the area There is little smoke or flames

Never fight a fire if: You lack a safe way to escape should your efforts fail It has left its source of origin You are unsure of the type of extinguisher you need or have If you can’t control the fire within 30 seconds, abandon your efforts, close the

door(s) and evacuate immediately.

Building Evacuation You should familiarize yourself with the evacuation routes. If an evacuation order is issued

for your building, or if it were necessary to evacuate due to an emergency, fully cooperate

with Safety and Security/emergency personnel and:

Take only Cell Phone, keys, wallets and essential belongings with you

If possible wear weather appropriate clothing

If you are the last one to exit your room close, and lock

doors Leave the building immediately

Do not investigate the source of the emergency

Walk, don’t run, to the nearest exit

Assist people with special needs

If there is no immediate danger, persons with disability/mobility limitations should

shelter in place and call Safety and Security to report location and number of

people needing assistance.

If you are unable to evacuate, call Safety and Security at……………) and report

your location

Follow instructions of the Department of Safety and Security or other

identified emergency personnel.

Wait for instructions before returning to your building after an evacuation




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Enforce the Rules

Smoking should only be permitted in designated areas. Keep trash cans covered to guard against careless smokers.

Empty trash cans regularly. Never leave them overnight.

Staff in other units, departments must be available to assist in fire area if

necessary. Always be on alert for signs of fire and the smell of smoke.

Improper use of electrical system is another cause of fire. This can include such

things as overloading electrical outlets; delayed electrical repairs/ignoring plugs

which heat up, neglecting to have frayed wires repaired, etc.




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Chemical Burns

If a corrosive or other chemical gets in the eyes:

1. Flush the eye with water for at least 15 minutes, lifting the eyelid

occasionally.

2. Follow any other directions in the MSDS. 3. If necessary, get medical attention. 4. Inform your supervisor. (If you were not the victim, report the injury to the

victim’s supervisor.) 5. File a first report of injury form as soon as possible in the HSE office. 6. If the corrosive or other chemical splashes in the skin: 7. Quickly remove contaminated clothing. 8. Rinse the skin with water for at least 15 minutes and follow any other

instructions in the MSDS. 9. If skin is burned, apply a clean compress. 10. If necessary, seek medical attention. 11. Inform your supervisor. (If you were not the victim, report the injury to the

victim’s supervisor.) 12. File a first report of injury form as soon as possible in the HSE office.

If a chemical is breathed in: 1. Get away from the chemical and into fresh air.

2. Follow any other directions in the MSDS.

3. Get medical attention if necessary. 4. Inform your supervisor. (If you were not the victim, report the injury to the

victim’s supervisor.) 5. File a first report of injury form as soon as possible in the HSE office.

If a chemical is eaten or swallowed:

1. Call the company medical help / doctor for immediate help. 2. Don’t eat or drink anything unless directed by medical personnel. 3. Read MSDS for specific instructions. 4. Get medical attention if necessary. 5. Report the injury to the victim’s supervisor.

Electrical Burns

If a person is burned by an electrical source:




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1) Assess the area around the person for potential unsafe conditions such as broken wires,

pools of liquid, etc. 2) Don’t touch a person who is in contact with a live electrical source or you will end up in

the same position. 3) Pull the main switch or fuse to turn off the electricity. 4) Stand on something dry and use a dry stick or board – nothing metallic, wet or damp –

to push the person away from the wire. 5) If needed and you know how, administer CPR or call a first aider. 6) Get someone to call the company HSE officer / Doctor as soon as possible during this

situation while you are helping the person. 7) Treat any burns in the manner listed above. 8) Report the injury to the victim’s supervisor. 9) File a first report of injury as soon as possible.

EMERGENCY CONTACT NOTIFICATION SYSTEM Table 1 provides names and telephone numbers for emergency contact personnel and

emergency assistance/notification agencies. In the event of an emergency, personnel will

take direction from the Emergency Coordinator or his designated alternate(s) and notify the

appropriate emergency organization. In the event of a fire or spill, the Emergency

Coordinator will notify the appropriate local agencies

EMERGENCY MEDICAL TREATMENT PROCEDURES

Only those employees with first aid training should perform First Aid treatment. If the injury or

illness is minor, first aid will be administered prior to transport. If the patient’s condition is serious, first aid should be administered while awaiting an ambulance or paramedics. All

injuries and illnesses must immediately be reported to MR.

Any person being transported to a clinic or hospital for treatment should take with them

information on the chemical(s) they have been exposed to at the site (if applicable).

Medical Emergency

If someone is injured or becomes ill: 1) Call HSE Incharge and explain the type of emergency, the location, condition, and

number of victims




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2) Let the dispatcher know of any safety hazards - chemical spill, fire, fumes, etc. 3) Do not hang up unless told to do so by the dispatcher 4) Do not move the victim unless there is danger of further injury if s/he is not moved 5) Render first-aid or CPR only if you have been trained 6) Do not leave the injured person except to summon help 7) Comfort the victim until emergency medical services arrive 8) Have someone stand outside the building to flag down the ambulance and/or

Safety and Security when they reach the vicinity

Assembly Point

In case of any emergency in plant, alarm button will be pushed and exit by using exit doors

(5) tagged in green color as “Emergency Exit” to the assembly point designated in garden

near security guard room in open area. Assembly Point Located in Garden Near Security Guard Room (open area).

System Equipments:

As risk of other emergencies due to earth quake, spills of material or flood etc is very low so

system is designed according to the risk assessment and as compare to other emergencies

chances of fire is high. Deluge fire fighting system is installed in the control building which

can cover all control building in case of fire. Hose pipe, hydrants Portable and portable fire

extinguishers, are placed in following location,

1-Control Room (there are 4 boxes in which hose pipes and portable fire extinguishers are

placed). 2-Switch Yard (There are 3 boxes in which hose pipes and portable fire extinguishers are

placed). 3-Outside control building (There are 2 boxes contains hose pipes and portable fire

extinguishers). 4-Security Guard Room (There is one portable fire extinguisher outside the security guard

room). 5-Fire fighting Room (one box and there is one portable fire extinguisher outside the

firefighting room).

EMERGENCY PERSONNEL

CONTACT LISTS

Table: 01




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Person Position Contact No:

Mushtaq Ahmed Plant Manager 0334-1111342

Shahid Ali HSE Incharge / Mechanical 0334-3941352

Engineer

Zubair Ahmed Electrical Engineer 0332-3414070

Junaıd Rafique Control System Engineer 0333-2562607

Jalil Ahmed Electrical Engineer 0331-2322535

Ghulam Abbass Electrical Technician 0331-2166191

Ismail Chandio Electrical Technician 0333-7010652

Asghar Ali Control Room operator 0315-0333588

Sanaullah Lakhmır Control Room operator 0335-3328852

Emergency Telephone Numbers

Ambulance 115

Police: 15

Fire Brigade 16




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EMERGENCY RESPONSE PUBLICATION 01-05-2015

PROCEDURE FOR TURBİNE DATE

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1. PURPOSE

To purpose of this procedure is to develop a system, provide instructions, and assign

responsibilities whenever dealing with emergencies.

Zorlu O&M commits resources and funding necessary to implement appropriate

emergency preparedness programs/drills.

2. SCOPE

This document minimum covers the following areas. 1. Fire

2. Environmental accidents

3. Turbine incident

4. Escape routes and rally points

5. Evacuation and rescue procedures for turbine 6. Locations of equipment such

as: Fire extinguishers First aid kits

Eyewash stations or showers

Environmental kit Rescue devices

Stretcher 7. Shelters for severe weather events/earthquakes/lightning

Emergency alarm procedure including: Communication system (radio, cellular phones, etc.)

List of relevant phone numbers for: Emergency services

Local environmental authorities

Location of turbine




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2. Terms and Explanation

Emergency On large industrial machines, an emergency stop button is

stop button typically located on control panels and, possibly, on several other

areas of the machine. This accessibility provides a rapid means to

disconnect the energy source of the device to protect workers

Lockout-Tag The use of a sequence of physical locks and warning tags to

out ensure that an electrical or mechanical device cannot be

accessed or energized.

Runaway For the purpose of this manual, runaway is defined as an over

turbine speed situation where the safety systems fail to shut down the

turbine and it is not possible to control rotation of the drive train.

Site ERP Emergency Response Plan that takes local conditions into

consideration.

3. Accidents (Excluding Electrical)

When accidents occur, the general emergency response procedure is as follows:

1. Attend to the injured person as required to prevent additional injuries, and ensure

that no other personnel are put at risk in the process.

2. Perform first aid as soon as possible.

3. Call for help and inform the responsible manager and other relevant personnel at the

scene/site of the accident. 4. Inform responsible manager/personnel of what has happened and where the

accident occurred. 5. Send one person to the designated emergency entrance/exit to guide the rescu

team/ambulance to the accident site. 6. When the rescue team/ambulance arrives on the site, they must give applicable first

aid to the accident victim(s). The responsible manager must provide any needed

assistance to the rescue team.




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7. Do not resume work before an investigation has been conducted showing that the

work area is safe 8. Do not disturb anything at the accident site unless it is essential to do so to assist the

injured person or in the interests of general safety. 9. Inspect the site for any factors that may assist the investigation and/or identify the

cause of the accident. All accidents, near-misses and unsafe conditions must be reported so that corrective

and preventative measures/procedures can be implemented to prevent future

recurrence.

Note: The rescue team decides whether to use the rescue equipment or not. Only

trained Vestas personnel are permitted to use the rescue-from-height

equipment.

The investigation must provide a concise report of the cause of the accident,

corrective actions and a review of working procedures and documentation that

confirms equipment has been inspected for any damage

4. Accidents Caused by Electric Shock If there is suspicion that an accident has occurred from electric shock, the following

general emergency response procedure must be carried out:

1. Switch off all power.

2. Verify that all power has been switched off. 3. Lock power in the off position to prevent other personnel from accidentally switching

on the power. 4. Follow the general accident procedure as already mentioned in section: 03

5. Establishing a Temporary Clearance Area When establishing a temporary clearance area in the event of a turbine incident (i.e.,

fire, runaway or debris separation), rope off or otherwise temporarily clear an area with

a minimum radius of 500 meters (1,640 feet) measured from the base of the turbine.

Best judgment and common sense should always be employed when establishing a

temporary clearance area. If a turbine incident is identified, but the situation appears

to be moderated, the establishment of a temporary clearance area may not be

required.




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5.1 In case of fire in or near a turbine:

1. Push the emergency-stop button. If it is physically safe to do so and it will not delay

your exit from the turbine, disconnect the turbine at the main high-voltage circuit

breaker. Personnel outside the turbine should not approach the turbine to push the

emergency-stop button.

2. Immediately exit the turbine, only using fire-fighting equipment to ensure a safe

escape route from the wind turbine.

3. Establish a temporary clearance area and move upwind outside the clearance area,

or seek shelter, if appropriate.

4. Notify the site office who can contact local emergency responders if assistance is

required to extinguish the fire.

5.2 Runaway

In case of a runaway:

1. Push the emergency-stop button. If it is physically safe to do so and it will not delay

your exit from the turbine, disconnect the turbine at the main high-voltage circuit

breaker. Personnel outside the turbine should not approach the turbine to push the

emergency-stop button.

2. Immediately exit the turbine, and establish a temporary clearance area, if

appropriate. 3. Move upwind outside the clearance area, or seek shelter, if appropriate.

4. Notify site office who can contact local emergency responders if assistance is

required to address the situation.




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6. Emergency Descent from Nacelle

In case of the escape route from the nacelle via the tower is cut off by fire or other

unforeseen events, use the rescue and descent device, brought by the technicians or

the rescue and descent device located in the nacelle.

6.1 Use of the Rescue Device for Emergency Descent

Personnel must use the following general emergency response procedure to

make an emergency descent from the nacelle using the rescue device:

1. Locate the rescue device and place the

unit on the nacelle floor.

2. Empty all contents from the bag/box

containing the rescue device.

3. Ensure that all required parts are present.

4. Secure the fall arrest equipment to an

approved anchor point near the emergency

exit. Refer to Figure

5. Open and secure the hatch.

Refer to Figure This is the emergency exit for

descending to the ground. Ensure that there are no obstacles in

the emergency exit path.




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6. Attach the emergency descent device to an

approved anchor point within the nacelle. Refer to

Figure

7. Attach the hook on the rope of the descent

device to the two D-rings on the front of the

body harness. Refer to Figure.




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8. Secure the rope in the rope lock on the descent

device. Refer to Figure 6-5

9. Release the rope from the brake on the descent

device.




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6.2 Rescue of Injured Personnel

1. Locate the rescue device and place the unit

on the nacelle floor.

2. Empty all contents from the bag/box

containing the rescue device.

3. Ensure that all required parts are present.

4. Bring the injured person to the emergency exit.

5. Secure the injured person with proper fall

arrest equipment and attach to an

approved anchor point near the

emergency exit. Refer to Figure 6-7,

6. Open and secure the hatch. This is the emergency exit for

descending to the ground.

Ensure that there are no obstacles in

the emergency exit path

7. Attach the emergency descent device to an approved anchor point

within the nacelle

8. Attach the hook on the rope of the descent device to the two D-rings on the

front or back of the body harness of the injured person




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9. Secure the rope in the rope lock on the descent

device

10. Release the rope from the brake on the descent

device.

11. Guide the injured person through an escape hatch if

inside the nacelle. Guide the injured person over the

nacelle roof edge if outside the nacelle.

12. Lower the injured person to the ground. Refer to

Figure

13. If possible, a third person should help and support the injured person

when the person reaches the ground.




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6.3 Rescue from the Tower Section

The following describes the ERP to rescue a person who, having become injured

or ill while on the tower ladder, is caught in the fall arrester and bar or wire that

is attached to the ladder.

Follow this procedure to rescue a person from the tower ladder:

1. Secure the rescuers with proper fall arrest

equipment.

2. Prevent the situation from worsening by

securing the injured person (eliminating a

fall situation).

3. Administer first aid, if needed.

4. Report the event immediately to

emergency services.

5. Climb up or down and be ensuring into

a position just above the injured person.

6. Attach the rescue device bag to the ladder.

7. Remove the descent device from the bag.

8. Wrap the sling around the stile just above

the latches fixing the ladder to the tower.

Refer to Figure

9. Attach the descent device to the sling.

10. Empty the bag piece by piece and

attach the descent device parts to the

ladder. Refer to Figure




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11. Release the rope lock on the descent device and pull out the rope so

that the hook can reach the injured person.

12. Hook the rope into the back of the fall

arrester of the injured person

13. By turning the wheel on the descent

device, the injured person can be lifted (if

required) enough to detach the fall arrester

or the energy absorber. Refer to Figure

14. The person performing the rescue must

attach a snap hook to a ring on the hip

support and let the descent rope run

through to guide the injured person down.

15. Lower the injured person down the tower for medical help.

Note:

If possible, more rescue personnel should

position on the platforms or at the bottom

of the tower to guide the injured person

through narrow passages. This will ensure

that the injured person’s arms or legs are not harmed during the rescue.




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6.4 Evacuation from the Service Lift

Service lift users must bring their personal fall arrest equipment into the lift. The

fall arrest equipment consists of a full-body harness, fall arrester for wire or rail,

safety line with lanyard and energy absorber, and positioning rope.

If the service lift fails during operation while a person is within the lift, and it stops

somewhere between the nacelle and the bottom, the built-in emergency

descent feature should always be used.

If, for some reason, the built-in emergency feature does not work, call for help

and wait in the service lift until help arrives.

7 Chemical or Hazardous Spills

Always follow the (MSDS) and the ERP local laws and regulations when there is a

chemical or hazardous waste spill.

Follow this general emergency response procedure when chemical or

hazardous waste spills occur:

1. Always wear proper PPE when working with any chemical or hazardous spill.

2. Contain the incident as much as possible without exposing yourself or others

to danger.

3. Keep people and animals away from the accident site.

4. Take immediate preventive action that can be performed safely to control

the situation and prevent environmental consequences/contamination.

5. Use any available absorbent material or sand to absorb the spill.

6. Contact the site manager for further actions regarding the spill.

7. Report the event immediately to emergency services.




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ANNEXURE K

Zorlu IMS Manual

DOCUMENT NAME

Quality, Health Safety & PUBLICATION DATE 01-05-2015

Environment Manual

DOCUMENT NR. ZOROM-WPP-IMS-Manual-01 REV. NR. 00

DEPARTMENT


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ZORLU O & M PAKISTAN

INTEGRATED

MANAGEMENT SYSTEM

BASED ON ISO 9001,

OHSAS 18001, & ISO

14001


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TABLE OF CONTENTS

S.NO DESCRIPTION PAGES

1 Administrative Approval 3

2 Amendment Sheet 4

3 Distribution and Manual Control 5

4 Scope 7

5 Company Profile 8

SECTION 1 TERMS & DEFINITION 9

SECTION-2 QUALITY, HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT SYSTEM 15

2.1 General Requirements 16

2.2 Documentation Requirements 17

SECTION-3 MANAGEMENT RESPONSIBILITY 19

3.1 Commitment To The Environmental, Health & Safety And Quality Management System 20

3.2 Customer Requirements 20

3.3 Legal Requirements 20

3.4 Quality, Health Safety and Environment Policy 20

3.5 Planning 21

3.6 Responsibility and Authority & Communication 21

3.7 Management Review 23

SECTION-4 RESOURCE MANAGEMENT 25

4.1 Provision of Resources 26

4.2 Human Resources 26

4.3 Infrastructure & Working Environment 27

4.4 Work Methods 27

SECTION-5 PROCESS MANAGEMENT 28

5.1 General 29

5.2 Customer Related Processes 29

5.3 Design and Development. 30

5.4 Purchasing 30

5.5 Operations Requirements 31

5.6 Control of Measuring and Monitoring Equipments 33

SECTION-6 MEASUREMENT ANALYSIS AND IMPROVEMENT 34

6.1 General 35

6.2 Measurement and Monitoring 35

6.3 Control of Non Conformity 36

6.4 Analysis of Data for Improvement 36

6.5 Improvement 37

SECTION-7 ENVIRONMENT, HEALTH AND SAFETY MANAGEMENT SYSTEM SPECIFIC SYSTEM 38

DETAILS 7.1 Environmental Aspects 39

7.2 Hazard Identification, Risk Assessment and Determining Controls 39

7.3 Legal & Other Requirements 40

7.4 Incident/Accident Investigation 40

7.5 Emergency Preparedness & Response 40

7.6 Evaluation of Compliance 40




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1- ADMINISTRATIVE APPROVAL

The Executive Management of ZORLU O&M PAKISTAN on this date endorses this Integrated Management System

Manual to demonstrate their personal and organizational commitment to QHSE Policy as well as to approve and

support the policies described and the procedures referenced hereunder in this manual.

For ZORLU O&M PAKISTAN

Manager O&M Turkey ______________________

(Signature and Date)

Plant Manager ______________________


HSE Engineer ______________________


QMR ______________________


All recipients of copies which are classified as "controlled" shall be issued with all amendments and shall be

responsible for incorporating such amendments in accordance with the instructions given and returning any obsolete

pages to the Management Representative, who will retain amended pages for a minimum of two years.

When Clients ask for copies they will be issued with "uncontrolled" copies, which will be so marked. Uncontrolled

manuals will not be kept current and are not recorded.

COPYRIGHT STATEMENT

The copyright of the Quality, Health Safety and Environment Manual and Operating Procedures are the property of

ZORLU O&M PAKISTAN.

The Quality, Health Safety and Environment Manual is issued on the express terms that it is to be treated as

confidential and that it may not be copied, used or disclosed to others for any purpose except as authorised in writing

by this Company.




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2- AMENDMENT SHEET

REV. #

DATE

INITIATED

PAGE #

SECTION

NATURE OF AMENDMENT

DONE

BY

BY




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3- DISTRIBUTION AND MANUAL CONTROL

Controlled copies of this manual are provided to the HEAD of each department. These are stamped “CONTROLLED

COPY”.

Designation Signature

Manager O & M Turkey

Plant Manager

HSE Engineer

Quality Management Representative




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4- SCOPE

I. GENERAL

The scope of this Integrated Management System (IMS) Manual cover all the activities related to operation and execution of supervision carried out at Zorlu O&M Pakistan.

This Manual is based on the Quality, Environment, Health & Safety Assurance model that covers the

requirements of three specific Standards applicable to the following areas of the Company’s activities. a) ISO 14001: 2004 – Environmental System Requirements b) OHSAS 18001: 2007 – Health and Safety Requirements c) ISO 9001: 2008 – Quality Management System

The system has been developed to use ISO 9001: 2008 as the Management System for the other two. Where

there are common approaches to certain areas of activities, Areas specific to the Environmental Management

System and the Health and Safety Management Systems, not forming part of ISO 9001: 2008 are covered in

sections 7 of this Manual respectively.

Each section of the manual contains the statements about the Company policy for each standards element.

Each section of the manual makes reference to the System procedures or related documents.

The systems requirements of this manual are aimed at achieving customer satisfaction by consistently

providing Quality services related to power generation and meeting or exceeding customer and applicable

regulatory requirements through application of the system, continuous improvement and the prevention of

nonconformity.

II. PERMISSIBLE EXCLUSIONS

The following sub-clauses of Product Realization (Clause 7 of ISO 9001:2008) have been excluded from the

ZORLU O & M PAKISTAN Integrated Management System.

Clause 7.3Design and Development

Design and Development of permanent works is not carried out by this company at present. Consequently,

the requirements of ISO 9001:2008 Clause 7.3 in this respect are excluded. As the company operations are

predefined and as per the international requirements specifically to the producing of electricity, wind turbine

operations and there is no such requirement to re-produce the process.




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5- COMPANY PROFILE

I. COMPANY PROFILE

The project consists of the operation and maintenance of a 56.4 MW wind farm and associated facilities in

Jhimpir, Thatta District, Sindh Province, Pakistan, some 100 km east of Karachi (the Project). The Project is an

Independent Power Producer and will provide electricity to the National Transmission and Despatch

Company Limited (NTDC) under a 20-year Energy Purchase Agreement (EPA). NTDC’s payment obligations

under the EPA will be guaranteed by the Government of Pakistan. The Project is the first internationally

financed wind power project in Pakistan and is the first commercial wind farm in Pakistan.

ZORLU O & M PAKISTAN is committed to long term customer partnership, a central feature of which is the

provision of a high quality of service for all its customer based on a multi-disciplined, skill based approach,

tailored to specific issues and problems of each contractual service offered. Strict adherence by the Company

to Health and Safety, and Environmental Legislation is a feature of the Company’s service offered to Customer.

ZORLU O & M PAKISTAN comprised of professionals with varied backgrounds of experience the company

offer its services with a common dedication to the task of conceiving with imagination and designing with

competence a range of professional services required to meet individual project needs in a rapidly changing

environment. The staff is competent specifically to their jobs, responsibilities and assigned department they

are technical professional with the aim to provide specialized services in their respective field of work.

However, it is recognized that the complexity and demand against the challenges faced by any organization

now a days, the resources of Zorlu O&M closely interrelated and coordination among the staff is key to

develop the best inter divisional team and multidisciplinary approach for integrated problem solving.

II. SCOPE OF OPERATIONS

The ZORLU O&M is engaged in power generation through wind energy. Environmental Friendly Wind Turbine Method to Generate Electricity and supply to National Grid.

III. ADDRESS:

Commercial Office Zorlu O&M Pakistan Limited

C-117, Kehkashan 5, Clifton II, Karachi,

Pakistan Tel: +92 21 35875366, 35291682,

35810720 Fax: +92 21 35291681 Web: www.zrolu.com, Email: [email protected]

Project Site: Zorlu-Jhimpir Wind Farm, which is located at Thatta District, 114-Km East of Karachi--Pakistan




tel:%2B92%2021%2035875366

http://www.zrolu.com/


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SECTION 1

TERMS AND DEFINITIONS




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ACCIDENT:

Undesired event rise to death/ill health/injury/damage or other loss

AUDIT:

Systematic, independent and documented process for obtaining evidence and evaluating it objectively to determine the extent to which the audit criteria are fulfilled

AUDIT PROGRAMME:

Set of audits to be carried out during a planned timeframe

AUDIT SCOPE:

Extent and boundaries of an audit, it includes physical location, organizational Units, activities and Processes

AUDIT CRITERIA:

Set of policies, procedures, used as a reference against which collected audit evidence is compared

AUDIT EVIDENCE:

Records, statements of fact or other information relevant to the audit criteria and verifiable

AUDIT FINDINGS

Results of the evaluation of the collected audit evidence against audit criteria

AUDIT CONCLUSIONS

Outcome of an audit decided by the audit team after consideration of the audit objectives and all Findings

AUDITEE:

Organization / process owner being audited

AUDIT TEAM:

One or more auditors conducting an audit, one of whom is appointed as audit team leader, supported if needed by the technical experts

AUDITOR:

Person qualified and competent to conduct audits

CUSTOMER SATISFACTION

Customer opinion of the degree to which a transaction has met the client’s needs and expectations

CAPABILITY:

Ability of an organization, system, or process to realize a product that fulfils the requirements for that product

CONCESSION:

Authorization to use or release a product that does not conform to the Specified requirements

CONFORMITY:




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Fulfilment of a requirement.

CONTINUAL IMPROVEMENT:

Process of enhancing the management system to achieve improvement based on overall performance consistent with the organization policy

CORRECTION:

Snap-shop action against any non-conformance OR Action taken to eliminate a detected nonconformity

CORRECTIVE ACTION:

Action taken to eliminate the cause of a detected nonconformity or other Undesirable situation

CUSTOMER/ CLIENT:

Organization or person that receives a product/services

DOCUMENT:

A set of information in written form

Environment

Surroundings in which an organization operates, including air, water, land, natural resources, flora, fauna, humans, and their interrelation.

Environmental Aspect (Cause)

The elements of an organization’s activities, products, or services which can interact with the environment.

Environmental Impact (Effect)

Any change to the environment whether adverse or beneficial, wholly or partially resulting from an organizations activities, products, or services.

Examples include: depletion of natural resources, air pollution, hazardous waste generation, soil and water contamination.

Guideline

A guideline is a statement by which to determine a course of action, aim to streamline particular processes according to a set of routine activities

HAZARD:

Source or situation with a potential for harm Injury/ill health, damage in property, workplace environment, or combination of these)

HAZARD IDENTIFICATION:

Process of recognizing that a hazard exists and defining its characteristics

HEALTH:

Health reflect to your Fitness / personality

INCIDENT:

Event that gave rise to an accident or had the potential to lead to an accident [including near-miss]




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INTERESTED PARTIES:

Person or group having an interest in the performance of an organization it can be a stakeholder

INSPECTION:

Conformity evaluation by observation and judgment accompanied as appropriate by measurement, testing or gauging.

MANAGEMENT SYSTEM:

Set of Inter-related elements, used to established policy and objectives and to achieve goals.

MEASUREMENT: Set of operations having the object of determining the value of a quantity

MEASUREMENT CONTROL SYSTEM:

Set of operations necessary related to achieve measurement confirmation and continuous control of measurement processes

MEASURING EQUIPMENT:

Instrument, measurement standard, reference material and/or auxiliary apparatus necessary to implement a measurement process for carrying out a specified and defined measurement

MEASUREMENT PROCESS:

Set of interrelated resources, activities, and influences related to a measurement

NON-Conformity:

Non-fulfilment of a requirement.

OBJECTIVE EVIDENCE:

Data supporting the existence or verification of something

OHS:

Occupational Health & Safety – Conditions or factors that could affect the working environment of the organization

ORGANIZATIONAL STRUCTURE/ ORGANOGRAM:

Orderly arrangement of responsibilities, authorities and relationships between people

POLICY:

Overall intentions and direction of an organization Related to quality as formally expressed by to Management

POLLUTION

It is the introduction of contaminants into the natural environment that cause adverse change. i.e. water pollution, noise pollution, air pollution.

PROCEDURE:

Specified way to carry out an activity or a process




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PROCESS:

Series of actions that /to produce something or that lead to a particular result, by utilizing resources

PRODUCT:

Result of a process

PREVENTIVE ACTION:

Action taken to eliminate the causes of a potential non-conformity or other potentially Undesirable situation.

QUALITY: Distinctive attributes or characteristics possessed by someone or something for its intended use.

QUALITY PLAN:

Document specifying the quality management system elements and the resources to be applied in a specific case

QHSE OBJECTIVES:

Something sought, or aimed for related to quality, environment, Health & Safety.

QUALITY PLANNING:

Part of quality management focused on setting Quality objectives and Specifying necessary operational processes and related resources to fulfil the quality objectives

QUALITY CONTROL:

Part of quality management, focused on fulfilling quality requirements

QUALITY ASSURANCE:

Part of quality management, focused on providing Confidence that quality requirements are fulfilled

QUALITY IMPROVEMENT:

Part of quality management, focused on increasing Effectiveness and efficiency

RECORD:

Document stating results achieved or providing evidence of activities Performed

RELEASE: Authorization to proceed to the next stage of a process

REPAIR:

Action taken to a non-conforming to make it acceptable for the intended use

REWORK:

Action taken on a non-conforming product to make it conform to the Requirements

RISK:

Combination of likelihood & consequence of hazardous event occurring.




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RISK ASSESSMENT:

Overall process of and deciding estimating the magnitude of risk.

SAFETY:

Safety act as solution to get perfect health

SCRAP:

Action taken on a non-conforming product to preclude it’s originally Intended usage

SERVICE:

Intangible product that is the result of at least one activity performed at the Interface between the supplier and client

SPECIFICATION:

Document & detailed description of something precisely

STAKE HOLDERS:

Individuals or groups inside and outside of the organization (interested / concern / affected by performance)

SUPPLIER:

Party that provides goods or service for the further process or deliveries

TRACEABILITY: Ability to verify the history, application or location of that which is under Consideration

WORK PLACE:

Physical location where the activities were performed

WORK ENVIRONMENT:

Set of conditions under which a person operates

VERIFICATION:

Confirmation and provision of objective evidence that specified Requirements have been fulfilled.

VALIDATION:

Confirmation and provision of objective evidence that the requirements for a specific intended use or application have been fulfilled.




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SECTION 2

Quality, Environmental, Health & Safety Management

System



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2. Quality, Health Safety and Environment Management System

This system has been created so that all employees have written guidance in the procedures and methods necessary

for them to deliver a quality service that meets the quality, environment, Health & Safety Requirement. These

procedures and methods will be reviewed on annual basis to ensure that the Company keeps abreast of current

technology and legislative requirements, and continually improve the Environment, Health & Safety performance also

to meet the requirements of ISO 9001: 2008, ISO 14001:2004 and OSHAS 18001:2007.

2.1 GENERAL REQUIREMENTS

Zorlu O&M has established documented, implemented, maintained and committed to continually improve its

effectiveness in accordance with the requirements of EMS, QMS & HSMS. a) Determine the processes needed for the IMS and their application. b) Determine the sequence and interaction of these processes;

c) Determine criteria and methods needed to ensure that both the operation and control of these processes are

effective,

d) Ensure the availability of resources and information necessary to support the operation and monitoring of these

processes, e) Monitor, measure where applicable, and analyze these processes, and

f) Implement actions necessary to achieve the planned results and continual improvement of these

processes. Zorlu O&M manages these processes in accordance with the requirements of this standard.

2.2. DOCUMENTATION REQUIREMENTS

2.2.1 General

Zorlu O&M has prepared its IMS documentation, which includes: a) Documented statements of a QHSE Policy & QHSE Objectives b) Integrated Management System (IMS) Manual c) Integrated System Procedures- ZOROM-WPP-ISP-01………….. d) Documented procedures and records required by IMS, and

e) Documents, including records, determined by the organization to be necessary to ensure the effective planning,

operation and control of its processes. f) Job Description.

2.2.2 Integrated Management System Manual (ZOROM-WPP-IMS-Manual-01)

Manual is a document outlining the structure and general principles of the IMS. The Integrated Management System,

consisting of this Quality, Environmental, Health and Safety Manual additionally with Operating Procedures and their

respective documents. Some of these documents will be in the form of Working Instructions.

The IMS Manual acts as a Policy document, and is the link between the Standard Quality Management System ISO

9001 : 2008, the Environmental Management System ISO 14001 : 2004 and the Health and Safety Management

System, OHSAS 10081 : 2007, and the detailed Operating Procedures. These document the way in which the company

will comply with Client requirements, the three adopted Standards, other legal and operational requirements.

Zorlu O & M has prepared its Manual that includes: a) The scope of the IMS, including details of and justification for exclusion. b) The documented procedures established for the IMS, or Reference to them, and




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c) A description of the interaction between the processes of the IMS. IMS Manual is prepared by the Manager Representative (MR), reviewed and approved by Plant Manager/ Manager O

& M Turkey. Controlled copies of Integrated System Manual are distributed to all the concerned persons in the

controlled distribution list.

2.2.3- Integrated System Procedures: The system procedures are the documents, which contain a detailed description of how system requirements, as

specified by ISO 9001:2008, ISO 14001:2004 and OHSAS 18001:2007 standard, have been addressed and

implemented in various functions of the company. Quality Procedures is prepared by MR, reviewed and approved

by Plant Manager / Manager O & M Turkey. The System procedures serve as an operational guide for all the

concerned staff to ensure that operations are carried out in a controlled and systematic manner as per

requirements. Controlled copies of System Procedures are distributed to all the concerned persons in the

controlled distribution list.

2.2.4 Control of Documents.

The Quality system document structure is

:

IMS Manual

QHSE Policy & Procedures

QHSE Objectives & Work Instructions

Supporting Documents (Forms, Formats, Records etc.)

The Zorlu O&M has established a procedure for controlling documents. a. Controlled documents and data are reviewed and approved by authorised personnel, prior to use.

b. Documents are reviewed as required and will be updated as necessary to remain suitable for use within the

IMS. c. ensure that changes and the current revision status of documents are identified,

d. The relevant issues of documents and data are available at all locations where they are required in order to

support the IMS. e. ensure that documents remain legible and readily identifiable,

f. ensure that documents of external origin determined by the organization to be necessary for the planning

and operation of the IMS are identified and their distribution controlled, and

g. prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are

retained for any purpose




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The MR is responsible for maintaining a master list of documents which identify current issues of all documents used

by the Company to demonstrate achievement of Quality, Environment, Health & Safety (QHSE) requirements and the

effective operation of the IMS. Procedure shows how these documents will be controlled to prevent the incorrect use

of obsolete documents, and for controlling changes to them.

2.2.5- Control of Records

Quality records are maintained and controlled to demonstrate conformance to requirements and effective operation

of the IMS.

The organization established and maintains procedures for record identification, storage, retrieval, protection,

retention time and disposition of records. These documents, which include records required in the Quality System of

this organization. These are properly referenced in all the relevant procedures, and include E-Data/records such as

Personnel’s files, various forms, Employment Contract, and other generated documents while performing routine

activities.

The detail procedures identify the records needed to show compliance with this IMS. They also show where these are

kept and how they are authorised.

REFERENCE PROCEDURE

Procedure for Documentation & Record Control




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SECTION 3

MANAGEMENT RESPONSIBILITY




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3- MANAGEMENT RESPONSIBILITY

3.1 Commitment to the Environmental, Health & Safety and Quality Management System

The Management of the Zorlu O & M will demonstrate its commitment to the Quality, Environmental, Health and

Safety Management System by ensuring that the Client requirements are fully understood and carried out. In addition,

a Company Quality, Health Safety and Environment Policy, plus objectives have been developed, communicated

through the Company and maintained. The Quality, Environmental, Health and Safety Management System have been

established, and annual reviews of the system will be carried out. These reviews will also ensure that adequate

resources are maintained within the Company to carry out the required services, that continuous improvement is

auctioned, and also that the requirements of this Integrated Management System are met.

3.2 Customer Requirements

Customer requirement carried out through Energy Purchase Agreement (EPA), by Zorlu O& M, and details of this

process are as shown in the procedure. Customer requirements are documented by the Company and will be adhered

to unless changed. All such changes will also be documented.

The management of Zorlu O&M at appropriate levels, determines appropriate customer needs and requirements, and

converts them into the form of defined requirements with the goal of achieving customer confidence. Obligations

related to services, including regulatory and legal requirements are properly considered while determining customer

needs and expectations. The priority of customer focus is ensured through customer satisfaction measurement,

customer needs identification, etc.

3.3 Legal Requirements

Zorlu O&M operates under a number of legal requirements, and these will be adhered at all times. The main

requirements are: Health and Safety at Work, Waste Management Legislation, The Environmental Regulations, etc.

(details are referred in Section 7.4)

3.4- Quality, Health Safety and Environment Policy.

Company has established Quality, Environmental and Health & Safety Policy, and the policy statement is available on

page 22. They will be displayed at prominent parts of the organisation in English & Urdu.

This policy has been developed to suit the organisation and its Clients and have all been authorised by top

management.

They provide the framework for establishing and reviewing quality, environmental, health and safety objectives, which

include continuous improvement. They have also been communicated throughout the zorlu O & M employees. This

framework and the policy themselves are subject to regular review.

3.5- Planning:

3.5.1- QHSE Objectives & Targets

The company has programme that describe how it plans to meet its QHSE objectives and targets. This includes

responsibilities, time scales and methods are appropriately maintained. Measurable objectives have been formulated

and communicated to all personnel as appropriate. Procedures, processes and management system controls have

been developed to help ensure that these objectives are met. The results of management system effectiveness and

customer satisfaction monitoring is analysed and reviewed in conjunction with these objectives.

Specific environmental and Health & Safety objectives and targets have been documented and communicated. These

objectives are measurable (where practicable) and include commitments to prevention of pollution, compliance with

applicable legal requirements and continual improvement. Targets and objectives in relation to the Quality,




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Environmental and Health & Safety management system are set and monitored via Management Review. Review of

objectives takes into account significant environmental aspects, Health & Safety risks, technology, operational and

business requirements and inputs from interested parties.

The Environmental and OH&S procedures describe how Environmental and OH&S objectives and targets are set and

monitored. When establishing and reviewing its objectives the company will consider legal and other requirements,

its significant environmental aspects, its technological options and its financial, operational and business

requirements, and the views of interested parties.

Objectives and plans are prepared by MR reviewed and approved by Plant Manager. /Manager Operations Turkey.

3.5.2- QHSE Planning

ZORLU O & M PAKISTAN has established plans related to Quality, Environment, Health and Safety identifying the

resource needed to achieve the QHSE Objectives. The Company defines and documents how quality requirements are met by:-

a) Supply of all required resources, skills, processes and controls necessary to achieve the required quality,

environmental control and safe systems of work.

b) Identification and development of any measurement requirements in line with meeting contracted

requirements, including the suitability of any inspection techniques and equipment. c) Identification of suitable corrective action at suitable points.

d) Identification and preparation of Quality, Environmental and Health and Safety Records, and clarification of

acceptability standards for all aspects of service. e) Compliance with any current legislation related to the scope of the works being undertaken.

f) Ensuring that all audits are planned and controlled to ensure that the Environmental, Health and Safety and

Quality Management System remain valid and up to date. g) Continuous improvement processes are implemented to update processes where applicable throughout the

Company’s activities.

h) Preparation of specific Health and Safety Method Statements and Risk Assessments to cover hazards and

methods of minimising risks on all sites where the employees are carrying out works.

j) Preparation of Environmental Method Statements and Risk Assessments to ensure that all due care is taken

to prevent contamination of the environment and effective minimisation of waste.

3.6- Responsibility and Authority & Communication

Functions and their interrelationships within the organization including responsibilities and authorities are defined

and communicated in order to facilitate effective Quality, Environment, Health and safety Management.

Organogram identifies the Management structure by which the Company controls the Quality, Environmental, Health

and Safety requirements of its activities.

The Job descriptions of individuals describe the responsibilities and authorities, which is documented and kept by the

MR. The System Procedures also describe the responsibilities of personnel in relation to various IMS requirements.

Because of the relatively small size of the Administration functions of the Company, many of the tasks carried out

within each area are shared.

Supporting Documentation

Organogram

JD’s




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QHSE Policy

We are committed to achieve consistent level of satisfaction to our stakeholders, contractor and customer through

continual improvement in the quality of our services.

Based on Zorlu Energy’s vision and values, we strive to produce energy through wind that enhancing national power

supplies by focusing on our customers, employees, society and the environment in which we operate.

Zorlu O & M Top Management & its employees shall endeavour to ensure the satisfaction of our stakeholders by

providing them with the best value in services, while recognizing that Quality, Health, Safety, Environment &

Community Responsibilities are an integral part of our operation.

We shall achieve QHSE aims by:

Ensuring that our customers are satisfied and to advice on appropriate use of green

energy. Providing a frame work for establishing and reviewing QHSE objectives.

Developing and implementing management Structure and procedures at all workplaces.

Monitoring, Evaluating & continually improving QHSE performance through assessment, trainings and

audit. Recognizing that QHSE is directly everyone responsibility.

Making top Management, Sr. Engineers and Technicians responsible for QHSE Management System

implementation & improvement.

Promoting healthy and safe working environment through prevention of injuries and work-related illnesses

Continuously minimize resource consumption and measure environmental impact

Fully abiding by applicable legislative requirements related to

QHSE. Communicating QHSE Policy to all stakeholders.

Training and encouraging behaviour that upholds the Policy.

Approved By:




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3.6.1- Management Representative

Top management has appointed the Management Representative (MR) who, Irrespective of all other duties, MR has

the defined authority and responsibility for ensuring that the requirements of ISO 9001: 2008, ISO 14001: 2004 and

OHSAS 18001: 2007 are implemented and maintained. The formal notification of M.R. is issued with the name and

designatio of the person.

The MR is responsible for the day to day administration of the Quality Environmental, Health and Safety Management

System. This will include document control, auditing, reporting to management on the operation of the Integrated

Management System, and making sure that all Client needs are understood, and that all Health and Safety and

Environmental Controls are in place and being followed also Liaison with external parties on matters relating to the

IMS.

Supporting Document MR Appointment Letter

3.6.2- Internal Communications

Zorlu O&M has established and maintains an internal communication through official methods between various levels

and functions of the organization regarding the Integrated Management System and its effectiveness. This ensures

that the QHSE Policy, Objectives /goals, procedures, auditing process, which will involve the employees in the areas

being audited having detailed understanding of the results of the audits, and where changes to the Management

System are required, these will be communicated to all staff having responsibility for any part of the system besides

this all records are properly communicated to relevant persons on time to time, to keep them fully aware. In addition

to these procedures following ways are used for internal communication like:-

QHSE Policy, MRM, Training, EIA, HIRA, Memos, Intercom, Email, Notice Boards

3.7 Management Review

ZORLU O & M PAKISTAN has established the platform for management reviews. The Plant Manger reviews the Zorlu

O&M Integrated Management System (Quality, Environment, Health and Safety based upon ISO 9001: 2008, ISO

14001: 2004, and OHSAS 18001: 2007 Standards ), at least once in a year to ensure the continuing suitability,

adequacy and effectiveness. The review includes evaluation of the need for changes to Integrated Quality &

Environment Management System, including Quality & Environmental Policy and Objectives.

Review Meeting input Review of quality, health and safety, and environmental objectives, as these relate to both the Policy

documents and the stated

objectives. Legal Issues Client complaints / Client feedback

Internal and external audits.

Review status of all non-conformances.

Incidents/accidents investigation.

Environmental Aspect/ Impact Assessment, corrective and preventative

action. A review of management responsibilities.

A review of competency and training.

Checks on Health and Safety and Environmental requirements as they apply to the Company’s activities.

Recommendations for continuous improvement




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Review Meeting output

These reviews are documented and reviewed, at least once in a year, at these meetings; the Plant Manager sign to

state

The Company Objectives have been reviewed and any action thought necessary to support these has been

taken.

That all necessary corrective action was taken.

The continuing suitability and effectiveness of the Environmental, Health and Safety and Quality

Management System has been maintained.

That the system has been reviewed with respect to continuous improvement, future enhancements and

possible technological / legal changes, and continues to be suitable and effective.

That all applicable legislation has been reviewed and corrective action has been taken to ensure that all

Standards which the Company must work within are being followed.

In addition to the annual review, a document review will be carried out in the event of:

An incident or accident occurring on a site or notified to Zorlu O&M from external sources that may indicate

that a change of the document is required.

Information collated that indicates that a review may be

required. Unsatisfactory audit report.

Notification from clients or other sources of revisions to the Standards that indicate changes are

required. Update on relevant legislation.

Any updated legislation or standards will be identified and reviewed by the MR and where relevant, brought

to the attention of the company management during safety meetings. Where updated legislation/standards

affect the company, changes are agreed and amendments to procedures undertaken by the MR. Information

from these changes will be communicated to all staff orally by briefings or toolbox talks, and where relevant,

in hard copy formats and controlled documents.

Under the direction of the Plant Manager/ Manager Operation Turkey, changes arising from the review will

be progressed by the relevant manager for that particular area of responsibility. However, where changes

will require formal validation, the Safety Consultant will coordinate these.

REFERENCE PROCEDURES Procedure for Management Review Meeting




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SECTION 4

RESOURCE MANAGEMENT




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4- RESOURCE MANAGEMENT

4.1- Provision of Resources

In the light of management reviews and other management controls, the top management will determine and

provide, in a timely manner, the resources needed by the company to establish, maintain and improve this

Environmental, Health and Safety and Quality Management System.

4.2 Human Resources

4.2.1 Assigning of Personnel

The management of human resources is considered as one of the most important processes of the Integrated Quality,

Environment, Health and Safety Management System. The basic aim is to ensure right person for the right job. This

includes resources for operation and improvement of the Integrated Quality, Environment, Health and Safety

Management System, and the satisfaction of customers. Resources are the people, infrastructure, work environment,

information, suppliers and partners, and financial resources. The ZORLU O & M PAKISTAN Operating Procedures

ensure that its resource requirements are identified in terms of trained management and staff necessary to meet the

specified needs of Company and its operations.

The Plant Manager assigns responsibilities of personnel ensuring that they are competent on the basis of applicable

education, training, skills and experience. Their qualification and experience data are effectively maintained.

The competency criteria (minimum education/training/skill/experience) are established for each designation

performing the work, affecting quality of service provided by Zorlu O&M. MR maintains the records of Competency

Criteria as long as the designations are valid in the organization and gets approval from Plant Manager.

4.2.2 Competence, Training, Qualification and Awareness of Personnel

The ZORLU O & M PAKISTAN ensures that only trained personnel are assigned for management duties, performance

of work and checking activities which include inspection, maintenance, and troubleshooting & internal audits. These

resources are detailed and explained in the Company Operating Procedures and Work Instructions, where used.

Awareness of the requirements of this Environmental, Health and Safety and Quality System will be achieved by

training of personnel and checks on work to ensure they understand and operate the Environmental, Health and

Safety and Quality Management System.

The ZORLU O & M PAKISTAN maintains documented procedures for identifying the training needs and providing for

the training of all personnel activities affecting quality. Training time will be made available to provide executive

management with the tools and techniques needed for full understanding and participation in the operation and

evaluation of the Environmental, Health and Safety and Quality Management System and Ensuring that employees are

aware of the relevance and importance of their activities and how they contribute to the achievement of the Quality,

Environmental & Health Safety Objectives.

Training records are maintained that identify and list tasks and functions that call for acquired skills that could affect

the quality of the service supplied to the Customer. The procedure covers how this training is recorded and measured.

REFERENCE PROCEDURE Procedure for Human Resource Development




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4.3-Infrastructure & Working Conditions

The ZORLU O & M PAKISTAN operates within Health and Safety and Environmental requirements which apply to all

parts of the ZORLU O&M PAKISTAN. Working conditions throughout the company are maintained to provide

employees with acceptable working conditions in line with Company policies, Health and Safety and Environmental

Requirements. The Organization take appropriate action to eliminate or reduce the conditions where employees are

expose to hazards, factors consider during work (such as noise, temperature, humidity, lighting or weather).

All work done on site will be maintained in line with current Health and Safety standards. Environmental controls in

force on sites will be adhered to and will be in line with current legislation. On site, employees will be housed in port

cabin type accommodation. All required personal protection equipment, protective clothing, pure drinking water,

canteen, rest area, wash room facility, required by site rules and Client requirements will be supplied and maintained

by the ZORLU O & M PAKISTAN. The working condition at Zorlu O & M site is specified to the wind turbine farms,

design and area, hazards, risk, environmental conditions etc.

4.4- Work Methods

The company operating procedures define how work is carried out, and what regulations and other legal

requirements must be followed. In addition, all work will be covered by Health and Safety at Work, Waste Disposal

and Environmental Legislation. All documentation associated with the Company’s activities will be approved by the

ZORLU O & M PAKISTAN prior to commencing work.




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SECTION 5

PROCESS MANAGEMENT




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5. PROCESS MANAGEMENT

5.1 General

The ZORLU O & M PAKISTAN plans and identifies all service activities and ensures that these processes are carried out

under controlled conditions. The procedure and associated Work Instructions where applicable, ensure that work is

planned and scheduled to control the use of materials, equipment, processes, personnel, utilities and work

environment. Controlled conditions include documented Job Files and Orders, Risk Assessments and Method

Statements defining the service to be provided, and the conditions under which the ZORLU O & M PAKISTAN will

expect its employees to work and minimise risk of contamination and / or other effects to the environment.

The Procedures detail:-

a the use of suitable equipment capable of doing work consistent with the specified requirements and the

operations to be performed. b tools and calibrated equipment to be used. c the requirements for operational checks, calibration and set-up of equipment. d precise methods of inspection. e environmental & health safety conditions to be maintained during work and inspection.

f instructions for workmanship and safe systems of work that provide clear and precise criteria for acceptable

and unacceptable service / product.

g the type, and sequence, of inspection procedures carried out by the work gang and supervisory checks during

and after work completion. Records needed to provide the evidence that the product /service delivery processes and resulting Service / product fulfil requirements.

h. All Health and Safety requirements will be specified and adhered to.

Process Flows / Quality Plans/ HSE Plans/ Environmental Management Plans, instructions are prepared for service

which describes the sequence of realization processes including: The verification activities

QHSE control parameters

Reference standards

Related documentation

Designations responsible

Records to be maintained.

5.2 Customer Related Processes

5.2.1 Identification of Customer Requirements

The ZORLU O & M has understood and fulfil the customer requirements as per the MOU signed between Zorlu O&M

and NTDC this describe the details of the customer requirements as per demand and capability of the customer and

how the organization ensures that all necessary information are identified and obtained. The measurement of needs

of customer includes:

a) Requirements specified by the customer, including the requirements for delivery and post-delivery activities

b) Requirements not stated by the customer but necessary for specific use or known and intended use for the

services that organization delivered. c) Statutory and regulatory requirements related to the power generation, and d) Any additional requirements determined by the ZORLU O & M.

5.2.2 Review




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As the Zorlu O&M produce electricity through wind energy / turbines, the process is comparatively complex to other

electcility production methods, at the time of the project installation and production all the requirements from

customer were reviewed and before the MOU singing all these requirements were fully understood and documented.

Any additional requirements determined by the customer as per the Energy Purchase Agreemnt (EPA), related to

electricity production, demand and supply.

5.2.3 Customer Communication

Zorlu O&M has established communication links with the Client to ensure that all aspects of the Company’s

operations as they relate to the provision of services are established maintained and improved as necessary. The

procedures will define what communications are required and how they are carried out. Zorlu O&M will provide its

Clients with any relevant information as required.

Processes will be established to deal with queries, order handling, amendments and complaints/ feedback and also

the responses to such queries, amendments and complaints/ feedback.

5.3 Design and Development (Excluded)

There are no design elements involved with this QHSE management system, and so are not covered. as the company

operations are predefined and as per the international requirements specifically to the producing of electricity, wind

turbine operations and there is no such requirement to re-produce the process. Design and development of

permanent works is not carried out by this company at present. Consequently, the requirements of ISO 9001:2008

clause 7.3 in this respect are excluded.

5.4 Purchasing

5.4.1 General

Zorlu O&M ensures that all bought services and equipments/ instruments conform the organization’s needs and

requirements, including Health and Safety and Environmental requirements. The type and extent of control applied to

the supplier and the purchased product for service is dependent upon the effect of the purchased product of service

on operational activities.

As the Zorlo O & M purchases through the head office in Karachi, the site office is access the requirement of

goods/services, generate the purchase requisition and send to the head office, the head office maintained the

approved supplier list, monitoring of suppliers performance and evaluation of suppliers, the site office received the

goods and produced good receive inspection note to evalute the requirements based on which the goods/services is

requested.

5.4.2 Evaluation of Suppliers

The Company evaluates and select all suppliers on the basis of their ability to meet supply equipment/ instrument

and/or services in accordance with ZORLU O & M PAKISTAN requirements, including quality, Health and Safety and

Environmental requirements, and maintains records of acceptable suppliers. The selection of a supplier and the

control exercised by the Company is dependent on the type of equipment /instrument or service. Criteria for

selection, evaluation and re-evaluation are established. Records of the results of evaluations and any necessary

actions arising from the evaluation are maintained, the criteria includes: Types of Purchasing in Zorlu O&M

i. Equipment/ instrument




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ii. Working Gear Purchasing

iii. Professional Services (e.g. Consultancy, maintenance, Supply of goods, material, & Spare Parts,

Calibration of Equipment) iv. Transport Service v. Catering Services

5.4.3 Purchasing Data

Purchase Orders are raised for all procurement and include information to ensure that the Supplier is given full

information as to the requirements.

Purchasing information describes the product/ service to be purchased, including where appropriate, Requirements

for approval of product/service, procedures, processes and equipment, Requirements for qualification of personnel,

and QHSE requirements. Zorlu O&M ensures the adequacy of specified purchase requirements prior to their communication to the supplier.

The Procedure details how and what information will be entered on Purchase Orders to adequately define

requirements.

5.4.4 Verification of Purchased Product

ZORLU O & M PAKISTAN determines and implements the inspection or other activities necessary for ensuring that

purchased product/equipment/ services meets the specified requirements. Only the store Incharge or concerned

person check the deliveries and are responsible for checking that the quality / specification of

Product/equipment/instrument/services are as per the required criteria, details are then recorded on the incoming

inspection records.

REFERENCE PROCEDURE Procedure for Supplier Evaluation & Purchasing

5.5 Operations Requirements

5.5.1 General

The ZORLU O & M PAKISTAN plans and identifies the work and services and ensures that these are carried out under

controlled conditions in line with its Hazards identification & risk assessment, incidents/ accidents investigation,

Environmental Aspects/Quality requirements to achieve its objectives and targets. These include various Quality

Control techniques covering , Proscess and Goods or services.

The Procedure ensures that work is planned and scheduled to control and approve the use of personnel, work

environment and quality of work.

Controlled conditions include procedures defining the manner of the operations. These conditions include those

required to satisfy Quality, Health and Safety and Environmental requirements. The Procedures detail:-

a) The use of suitable employees capable of carrying out and completing the work consistent with the specified

Client requirements. b) Availability and use of suitable measuring and monitoring equipment; c) Implementation of suitable monitoring and measurement activities;




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d) Precise methods of work/ execution process. e) Responsibilities for establishing, issuing and controlling operations documentation.

f) Documentation covering Risk Assessments and Method Statements for both Health and Safety and

Environmental requirements, which will form part of the Contract documentation. g) Feedback from Client as to level of satisfaction.

5.5.2 Identification and Traceability

Identification processes are maintained by the ZORLU O & M PAKISTAN primarily to ensure that all elements of work

are able to be identified throughout the process.

The Company maintains all records for applicable documents, during all stages of work, inspection and control.

Traceability to original contract and materials are defined. Company makes provision for identifying status of service

provided to client/customer by labeling unique numbers on contract and maintaining files identified by unique

number. The organization has identified the service status with respect to monitoring and measurement requirements

throughout service realization. Where traceability is required, the Zorlu O&M has controlled the unique identification

of the service and maintains records. Inspection Records are completed with signatures of designated personnel.

5.5.3 Client Property

Zorlu O&M exercise care with customer property while it is under the organization's control or being used by the

organization. Customer properties include Reading Meter. The organization shall protect and safeguard Customer

property provided for use or incorporation for the services. If customer property is lost, damaged or otherwise found

to be unsuitable for use, organization shall report this to the customer and maintain records. The customer property is

also identified properly through tag and recorded to avoid any such situation cause the lost, damage or compensation

in case.

5.5.4 Validation of Processes Validation of process for production and service provision

Zorlu O & M producing electricity through environmental friendly wind turbine method, the organization validating

the process of electricity generation and supply to the national grid, the wind turbines are continuously monitored

through the system commonly known as SCADA, this continuous monitoring of the process includes the parameters

based on which the wind turbines are functioning and produce electricity e.g. wind speed, direction, temperature.

The measurement of these parameters as well as the efficiency of the turbines is also monitored for individual and

the cumulative power producing capabilities of the turbines.

This validation throughout the process help organization to get the desired results which are actually seasonal

targets, set annually, based on the meteorological data, accuracy and efficiency of the wind turbine(s), variation in

electricity generation, the comparison of the targeted values and actual producing values is also documented and

discussed during the review meetings.

To validate the process the organization:

Defined the criteria for the review and continuation of the process

Personnel’s qualification, equipment approval, operating & maintenance schedule

Standard Operating Procedures for operational activities and Management System

activities Records of the activity through soft and hard copies

Revalidation through cross check, comparison with historical data,

Changes after any modification or engineering, troubleshooting and maintenance




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5.6 Control of Measuring and Monitoring Equipments

5.6.1 General

In order to provide confidence in the measurement data, the measuring and monitoring processes include

confirmation that the equipments are fit for use and are maintained to suitable accuracy and accepted standards, as

well as a means of identifying the status of the equipments. The Company maintains documented procedures to

control calibrate and maintain measuring and test equipment used to demonstrate the conformance of the service to

specified requirements. Equipment is used in a manner which ensures that measurement uncertainty is known and is

consistent with the requirement measurement capability.

All measuring and monitoring equipment used for verification of products and for monitoring processes are externally

calibrated and / or checked. A list of such equipment is maintained. The equipment is calibrated in accordance with an

approved written calibration schedule. Calibration standards are traceable to recognized national / international

standards. Complete calibration records are documented and maintained. Records are evaluated periodically to

ascertain adequacy of calibration, inspection levels and calibration methods in use.

All measuring and test equipment are identified with a tag, sticker, marking or other suitable identification to indicate

their calibration status. If it is not possible to put an identification mark, the calibration status is recorded on a Master

list of calibrated equipments & instruments), which is traceable through an indexing system.

Where equipment is found to be defective or out of calibration, the results of the previous inspections are reviewed

and appropriate action is taken. All equipment is safeguarded to avoid unauthorized adjustments and calibration.

REFERENCE PROCEDURE

Procedure for Calibration of Equipment & instrument




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SECTION 6

MEASUREMENT, ANALYSIS

AND IMPROVEMENT




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6. MEASUREMENT, ANALYSIS AND IMPROVEMENT

6.1 General

The requirement of this Quality, Environmental, Health and Safety Management System is to ensure that Zorlu O&M

will define, plan and implement measurement, analysis and improvement methods to ensure that the system

continues to support the organisation policy and goals.

Zorlu O&M uses whatever techniques and methods that are relevant, and will use the results to report to

Management meetings for agreement and to obtain improvements to the system.

6.2 Measurement and Monitoring

The system is monitored in four ways – system checks by Client feedback and internal auditing processes, monitoring

of processes, quality work in process and completed, and Management Review. These measurements apply equally to

Quality, Environmental, Health and Safety requirements.

6.2.1 Measurement and Monitoring of System Performance

Customer Satisfaction

Zorlu O&M has defined and implements effective liaison with customer, with the aim of measuring customer

satisfaction. Customer satisfaction will be measured formally by feedback. Complaints, if any, are investigated

following the System Procedure for Control for Corrective and Preventive Actions.

Zorlu O&M monitors customer complaints/ feedback and deals with them as soon as possible, and then discusses

them at Management Reviews. Continuous feedback about services received from Customer for monitoring

information on satisfaction and/or dissatisfaction to assess whether the ZORLU O & M PAKISTAN has met the

customer requirements.

Supporting Documentation

Customer Feedbacks (Email, Fax – mentioned the General Communication, complaint, nature of complaint, invoicing).

Internal Audit

The internal audit process acts as a management tool for independent assessment of any designated process or

activity. The internal audit process provides an independent tool for use in obtaining objective evidence that the

existing requirements have been met.

Zorlu O&M maintains procedures for internal audit that covers the audit scope, frequency and methodologies, as well

as the responsibilities, requirements for conducting audits, recording and reporting results to management. Audits are

performed by personnel other than those who performed the work being audited. The management takes timely

corrective actions on deficiencies found during audit. Follow up actions include the verification of the implementation

of corrective action and the reporting of verification results.

Procedure also define how it carries out planned and documented internal quality audits to verify that the Quality,

Environmental, Health and Safety System is functioning correctly as per standard requirements. Audits are scheduled

on the basis of the importance of the activity to be audited. The results of internal & external audits are a part of




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management review activities. The results of audits are recorded and discussed with personnel having responsibility

for the area audited, so that timely corrective action can be taken. Implementation and effectiveness of the corrective

action taken is followed up and recorded. REFERENCE PROCEDURE Procedure for Internal Audit

6.2.3 Measurement and Monitoring of Processes.

ZORLU O & M PAKISTAN applies suitable methods for measurement and monitoring of processes related to Integrated

Quality, Environment, Health and safety Management System and necessary to meet client and regulatory

requirements and to demonstrate the processes continuing ability to satisfy its intended purpose. In case of non-

conformance with the planned result, correction and corrective action are taken to ensure conformity of process and

Integrated Quality & Environment Management System. Most of the Operational processes are continuously

monitored through the SCADA System.

The ZORLU O & M PAKISTAN maintains the instruction to define the inspection and testing activities to ensure

specified requirements are met.

6.3 CONTROL OF NONCONFORMITY

6.3.1 General

Zorlu O&M ensures any non-conformity related to service process that does not conform to requirements is

controlled to prevent unintended use. A documented procedure has established to deal with actual and potential non-

conformances and to take corrective and preventive actions, define responsibilities and authorities. These comprises

of: a) Identifying the non-conformances in the areas of Environment, Health and Safety. b) Investigating /taking corrective and preventive actions c) Recording the results of such corrective/preventive actions d) Reviewing the effectiveness of corrective/preventive actions

Records of the nature of nonconformities and any subsequent actions taken, including concessions obtained, and

maintained.

REFERENCE PROCEDURES Procedure for Control Non Conformance

6.4 Analysis of Data for Improvement

Zorlu O&M collects and analyzes appropriate data to evaluate the suitability and effectiveness of the Integrated QHSE

Management System and to identify areas for continual improvement. This includes data generated by measuring and

monitoring activities and other relevant sources. Decisions based on facts are based on effective and efficient use of

appropriate statistical techniques.

The Environmental, Health and Safety and Quality Management System will be used to improve the overall

performance of the operation by dealing with common problems or trends as follows:




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PAGE NR. 36 / 40 REV. REASONS 00 The effectiveness of the Environmental, Health and Safety and Quality Management System as per ZORLU O & M PAKISTAN

established policies, procedures and guidelines;

Process operational trends and implement continuous improvement.

Customer Satisfaction, Process effectiveness

Conformance to Customer requirements, regulatory bodies;

Conformance to all applicable legislation as operated by the Company.

Suppliers Performance

REFERENCE PROCEDURES Procedure for Data Analysis




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6.5 Improvement

6.5.1 General ZORLU O&M PAKISTAN continually strives to improve the effectiveness of Integrated Quality, Environment and Health

& safety Management System through the use of Integrated Quality & Environmental Policy, Quality & Environmental

Objectives, audit results, analysis of data, corrective and preventive action and management review. The Quality &

Environmental Objectives are up-graded gradually on routine basis for improving performance of different

department.

The Company maintains procedures for recording and implementing corrective and preventative actions (in

proportion to the size of the problems and associated risks) to eliminate the causes of non-conformances.

6.5.2 Corrective Action

Zorlu O&M takes action to eliminate the causes of nonconformities in order to prevent recurrence. The extent of

corrective actions taken depends on the impact of the problems encountered.

The Procedure ensures that:- (a) Effective handling of Client complaints and reports of service non-conformances are carried out. (b) The causes of non-conformances are investigated and recorded. (c) Controls are applied to determine the necessary corrective actions and their effective implementation. (d) Determination and Implementation of any actions necessary to ensure that nonconfrmities do not recur; (e) Recording results of actions taken; (f) Follow-up to ensure corrective action taken is effective and recorded.

6.5.3 Preventative Action

Zorlu O&M determines actions to eliminate the causes of potential nonconformities in order to prevent their

occurrence. Extent of preventive actions depends on the impact of the potential problems. The Procedure ensures

that:-

(a) Relevant sources of information relating to processes, quality records, and non compliance with current

legislation and Client complaints are analysed to detect and eliminate potential causes of non-conformance (b) The steps to deal with problems requiring preventative action are determined and implemented. (c) Controls are applied to ensure preventative actions are taken (d) The relevant information and changes in procedures are submitted for Management Review and recorded.

All Non-Conformance reports raised will be discussed at Management Review Meetings to ensure that corrective and

preventative actions are effective.

REFERENCE PROCEDURES Procedure for CPA




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SECTION 7

ENVIRONMENTAL, HEALTH & SAFETY SYSTEM SPECIFIC




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7. ENVIRONMENTAL, HEALTH & SAFETY SYSTEM SPECIFIC DETAILS

Certain of the elements covered in this manual for environmental, health & Safety control are also part of ISO 9001:

2008, and are mentioned in the relevant sections. The topics mentioned below are the elements in ISO 14001: 2004 &

OHSAS 18001:2007 which are not fully covered in the Quality Standard.

7.1 ENVIRONMENTAL ASPECTS:

Environmental Aspects will also be maintained by the Company. This will identify all of the elements of the activities of

the Company that interact with the environment. The reference procedure is developed for identification of

environmental aspect and measurement of Environmental impacts.

REFERENCE PROCEDURES Procedure for Environmental Aspect & Impact Assessment

7.2 HAZARD IDENTIFICATION, RISK ASSESSMENT AND DETERMINING CONTROLS

The ZORLU O&M PAKISTAN Management will ensure that procedures are in place for the identification of hazards and

the assessment of risks associated with these identified areas. Having identified the hazards and risk, the Company

will then apply and implement controls to ensure that safe systems of work are implemented to minimise risks to

employees, Clients and / or visitors to the Company’s areas of work, whether owned by the Client or not. These

controls will apply to both routine and non routine activities.

The company has established procedures for risk assessment, which include the following:

Assessment of hazards.

Identification of personnel at risk.

Evaluation of risks arising from the hazards.

Controls designed to eliminate or reduce the

hazard. Records of risk assessment are maintained.

Assessments are regularly reviewed

REFERENCE PROCEDURES Procedure for Hazard Identification, Risk Assessment and Determining Controls

7.3 LEGAL & OTHER REQUIREMENTS

The ZORLU O & M PAKISTAN has established procedures for identifying and accessing the legal and other OH&S

requirements that are applicable to it. The Procedures describe how this information will be kept up-to-date, and

communicated where relevant, to its employees and other relevant interested parties.

The ZORLU O&M PAKISTAN has established procedures for identifying and accessing the legal and other

Environmental requirements that are applicable to it. The Procedures describe how this information will be kept up-

to-date, and communicated where relevant, to its employees and other relevant interested parties.

REFERENCE PROCEDURES Procedure for Identification & Accessing the Legal & Other Requirements.




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7.4 INCIDENT/ACCIDENT INVESTIGATION

The ZORLU O&M PAKISTAN has established, implement and maintain a procedure to record, investigate and analyse

incidents in order to:

a) Determine underlying OH&S deficiencies and other factors that might be causing or contributing to the occurrence

of incidents/accidents; b) Identify the need for corrective action; c) Identify opportunities for preventive action; d) Identify opportunities for continual improvement; e) Communicate the results of such investigations.

The investigations shall be performed in a timely manner. Any identified need for corrective action or opportunities

for preventive action shall be dealt with in accordance with the relevant parts

7.5 EMERGENCY PREPAREDNESS & RESPONSE

The ZORLU O & M PAKISTAN has established and maintains plans and procedures to identify how deals with the

incidents and emergency situations, and for preventing and dealing with any likely consequent illness and injury that

may be associated with them.

The ZORLU O&M PAKISTAN will review its emergency preparedness and response plans and procedures, in particular

after the occurrence of incidents or emergency situations. Testing of such procedures where practicable will be

carried out.

The ZORLU O&M PAKISTAN has established and maintains plans and procedures to identify how it deals with the

responses to incidents and emergency situations, and for preventing and dealing with any likely consequent illness

and injury that may be associated with them.

The ZORLU O&M PAKISTAN will review its emergency preparedness and response plans and procedures, in particular

after the occurrence of incidents or emergency situations. Testing of such procedures where practicable will be

carried out.

REFERENCE PROCEDURES Procedure for Emergency Preparedness & Response

7.6 EVALUATION OF COMPLIANCE

The ZORLU O&M PAKISTAN has established and maintains plans and procedures to ensure that the company has

a method for checking its Safety, Health and Environmental Performance. It also ensures that the Company has a

method for periodically evaluating compliance with applicable legal requirements and other requirements to

which it subscribes. All the EHS – compliance is ensuring by the referred laws, applicable statutory and regulatory

requirements.

REFERENCE PROCEDURES Procedure for Evaluation of Compliance




ANNEXURE L

Security Resource Plan

ZORLU ENERGY SITE SECURITY PLAN

Total Security Strength at Zorlu Site:

1. Security Supervisor …………… 03

2. Security Guards ………………… 41 Total Strength ……………………. 44

Shift-Wise Security Strength:

Shift Timing Supervisor Guards Total Strength

A - Shift From 7am to 3pm 1 13 14

B - Shift From 3pm to 11pm 1 13 14

C - Shift From 11pm to 7am 1 15 16

Total 3 41 44

Deployment Plan:

S. NO Location Security Staff Shift A Shift B Shift C

1

Camp Area

Supervisor 1 1 1

2 Guard 1 1 1

3 Gate No. 1 Guard 2 2 2

4 Gate No. 3 Guard 1 - 1

5 Grid Station Guard 2 2 2

6 Wind Turbine No. 2 Guard 1 1 1


8 Wind Turbine No. 4 Guard - 1 1






14 Wind Turbine No. 33 Guard 1

Total 14 14 16

Page 1

Shift-wise List of Security Personnel Deployed at Zorlu Site:

S. NO MSG NO. NAME DESIGNATION SHIFT

1 14190 MUHAMMAD SADIQ Supervisor A

2 20031 GUL MUHAMMAD Guard A

3 20210 MAZAR JAKRO Guard A

4 20234 ALLAH RAKHIO Guard A

5 20448 RASOOL BUKHSH Guard A

6 20645 ZAFAR ALI Guard A

7 21049 GHULAM QADIR Guard A

8 21205 MIR MUHAMMAD Guard A

9 21372 MUHAMMAD YAHYA Guard A

10 21993 SHER MUHAMMAD Guard A

11 23647 MUHAMMAD YOUSUF Guard A

12 23819 REHMAT ULLAH Guard A

13 24918 WALI MUHAMMAD Guard A

14 27460 NOOR MUHAMMAD Guard A

1 18749 SHAHID ALI MEMON Supervisor B

2 17683 MIR MUHAMMAD Guard B

3 16570 FAISAL NADEEM Guard B

4 19602 EASAN PALARI Guard B

5 20022 GHULAM MUHAMMAD Guard B

6 20058 MUHAMMAD AUTHO Guard B

7 20449 IQBAL JAKHRO Guard B

8 20572 MANGA LADO Guard B

9 21206 REHMAT ULLAH Guard B

10 21382 GHULAM MUSTAFA Guard B

11 23494 MIAN BUKSH Guard B

12 25155 LONG Guard B

13 20037 ABDUL KARIM Guard B

14 23060 GHULAM MUHAMMAD Guard B

1 15491 IMAM BUKSH Supervisor C

2 20573 EIDUN JAKRO Guard C

3 16201 NOOR MUHAMMAD Guard C

4 19898 AYUB KHSKHELI Guard C

5 20011 QURBAN ALI Guard C

6 20033 GULSHER Guard C

Page 2

7 20059 GUL MUHAMMAD Guard C

8 20235 MUMTAZ GANJO Guard C

9 20236 NAWAZ KHASKELI Guard C

10 20237 RAJAB ALI Guard C

11 20922 IMAM ALI Guard C

12 21727 BASHIR AHMED Guard C

13 23178 AKBAR GANJO Guard C

14 23475 WASEEM GOPANG Guard C

15 24596 ALI RAZA Guard C

16 27622 LAQMAN GANJO Guard C

Weapons:

S. No. Weapon Quantity

1. Shot Gun 13

2. Pistol 1

Equipment:

S. No. Equipment Quantity

1. Metal Detector 1

2. Vehicle Inspection Mirror Trolley 2

Page 3

Annexure M


1 Jhimpir Area Upgradation Program (JAUP)

Jhimpir region is known as wind corridor of Pakistan as it as immense potential of

Wind Power. Many wind form are operational in the region, several wind farm are in

construction phase and LOI’s are issued to numerous wind farm. As so many wind

farms will be operational in the area and these wind farm are bound under CSR to

invest in development of the local area. Several wind farm are working on CSR on

individual basis such as provision of school teacher, provision of books to students,

provision of medical camp facility off and on but these individual activities are not

playing any role in area development and poverty alleviation. It is need of hour to

revive Wind Farm Power Producer Association in true sense to make working group

and common pool of resource to start productive vital intervention in the area. This

working group will give course to development work in the area and will lead to true

sense development in the area. These steps will be helpful in changing the fate of the

area.

The area is partly rocky but mostly barren rocky and gravely ground. There are some

sparsely growing bushes and trees, which are xerophytes. The grasses are

overgrazed and the shrubs over-browsed. Mostly non-palatable leftover grasses grow

in scattered patches. The topsoil is wind eroded and poor in nutrients. Furthermore,

many areas around the wind farms have sand/gravel/stone excavations going on. So

there is constant noise and dust pollution in the vicinity. The entire area is degraded

ecosystem.

While looking into the context and circumstances of the area sustainable intervention is need of hour for the development of the area. Under this three programs/ plans are

proposed. Details are as under

1.1 Area Ecology Up-gradation Plan (AEUP)

Details of AEUP are as under;

1.1.1 Project Justification

Keenjhar Lake, second largest wetland large wetland of Pakistan, which is an

internationally recognized migratory birds’ hotspot is situated at a distance of 24km

eastwards. It has 13,450 ha area. Its length is 24 km and width 6km. It is important

wintering area for the migratory waterfowl and several species of passerine birds,

which roost for the night in the tall and thick water reeds that grow at the

shallow edges of the lake. This is also a breeding area of local wetland birds.

Although it is a Ramsar site and wildlife sanctuary, yet extensive commercial fishing is

practiced in it. That causes considerable disturbance for migratory birds, in addition to

the disturbance caused by the considerable tourism, particularly during the winters.

That has caused gradual but significant decline in the number of wintering migrants.

Wind Power Producers Association (WPPA) is interested in AEUP for ecology up gradation. For this purpose, both components of ecosystem i.e. biotic and abiotic will

be up-graded.

The climate is arid with long hot and dry seasons. However, it becomes sub humid in

monsoon season. Winters are mild. The average annual rainfall is 210mm and the

average annual temperature is 26.8 °C (80.24°F). In nutshell, there is minor seasonal

intervention of mild winter from mid-December to mid-February and then a long hot

summer throughout year.

1.1.2 Methodology

Following Methodology would be adopted for carrying out all tasks of the assignment in accordance with the requirements of the client.

i. Meeting with WPPA

Meeting with Focal persons of Wind Power Producers Association will be held

regarding AEUP, to explain in some detail over a multimedia slide show by Élan

Partners subject expert. The scope of work as well as ways and means to carry out

the assignment will be explained. All concerned person will also be free to attend the

expert’s presentation and join in the discussion.

ii. Data Acquisition WPPA members

Following data/documents will be required;

Physical and Biological Baseline of the area Layout Plans of wind farms Topo maps and services plans of the area

These documents/data will not only help to know about the flora and fauna of the

area, but it will also help to understand and evaluate the key issues to be discussed in

the report. Information related to physical, ecological, social environment of the area

will be acquired form these documents as much as possible.

iii. Desk Study/Review of Literature

Desktop studies will be conducted to review of literature to establish the following:

Research papers, reports etc. on flora and fauna of the area

Relevant international conventions/protocols/treaties for which Pakistan is signatory

Any relevant document or parameter identified during the course of assignment Input of the country’s recognized related subject expert on matters not

available in literature.

iv. Field Survey for Data Collection and Baseline Development

Primary data on floral state of the habitats will be collected by field visits and be

analyzed to use for baseline development of AEUP. Data collection tools and activities to be carried out in field are as following;

a. Data Collection Tools

The tools will include: binoculars, measuring tape, plant press and poster sheets, cellu tape, paper tape and global positioning systems (GPS).

b. Activities in Field Survey

i. Physical inspections of project area by relevant expert to assess

plant species still growing, state of the habitat and to understand the

work feasibility. ii. Photography, Taxonomic plant data collection. iii. Evaluation of activities and environmental character of area through

physical observations. iv. Detailed field surveys for this study will be undertaken within the proposed

project area and its surrounding. This will be involved conducting systematic field traversing to quantify perceived impacts on:

Vegetation cover of the area

Underground and surface waters

Nearby Waste water lines and

The general environment and its sensitive receptors found within the project area.

Behavioral response of the birds recorded to the Wind Turbine and transmission line.

iii. Preparation of Flora and Fauna Species List and behavioral response

of the species studied.

Following lists of flora and fauna will be prepared with the help of secondary data collected and cognizance gained after field visits;

a. List of fauna species which can adopt local climatic conditions and peck in wind farm unfriendly effects like shadow flicker, noise etc. will be prepared.

b. Out of ‘species list’ preference will be given to avifauna as some of avifauna

species which fly either below or above safe height of the wind farm.

c. In wind farms safe height is either below 30 meter or above 130 meter.

Turbine Tower where Hub mounded is 80 meters. Length of each blade is

50 meter. While rotating blades make diameter of 100 meter. Therefore, 50

meter plus/minus of 80 meters from ground level is not safe for bird

movement in 50 meter radius of turbine location. d. Flora species especially which have height less than 30 meter will be

selected for plantation.

iv. Plant Ecology Up-gradation

Richness of fauna species, both in variety and numbers, depends on the availability of

food, shelter, security, breeding places and space for performing natural behavioral

rituals. These needs are not fully met in a degraded ecosystem. The land of the entire

Wind Energy Farms is a degraded ecosystem. Under AEUP, arrangement will be

made to establish such an ecosystem by manually up-grading biotic and abiotic

components of local ecology which will be friendly for living organisms. There is

scarcity of grain producing grasses and herbs that has negatively impacted

graminivorous birds. Similarly the scarcity has also effected the herbivores.

a. The purpose of plant ecology up-gradation plan will be to improve habitat to meet the needs of the animals.

b. The plan will propose such species of endemic wild plants to be grown, which can provide food throughout the year for animals and may attract

insects, which may become the food of insectivorous birds. c. Humans will also get the food and extract other resources such as timber

and fuel wood. d. It will increase the transpiration rate in the area which will contribute

in increase of precipitation vis-a-vis more availability of water in the area.

v. Measures for Fauna Friendly Ecosystem

Such measures will be proposed and implemented which not only attract the fauna in

the area but also ensure their shelter, safe movement and breeding. This ecosystem

has been so badly degraded that it has least ability to recover of its own. Ecological

restoration will help in bringing back the original ecosystem with its adornment of a

variety of fauna species. While selecting the fauna species to be introduced, their

symbiosis and placement in food chain will also be given due consideration. The

reintroduction of the native flora will attract the local fauna species. Restoration

requires addition of nutrients to the soil where plant species have to be grown.

Addition of green manure will be needed. In this barren land which lacks ground

water, drip irrigation system will be needed for a year or two, at least during the dry

seasons. Hardy trees and shrubs if successfully grown will be the anchor plants for

several successional species, native to the area. It was seen that the linear plantation

of hardy trees along both sides of Islamabad - Lahore motorway, created favorable

habitat conditions for several grasses, herbs and shrubs. These started growing

naturally in the entire plantation. There is no irrigation of motorway plantation after the

first year of essential watering. As the anchor trees and shrubs will establish in a year

or two, other native species will be easy to grow. Several fauna species of the area

will start occupying the newly established habitat. The soil will also become rich

gradually as the fallen dead leaves of the plantation will be converted to nutrients by

the soil biodiversity. With the richness of degrading dead organic matter, the soil will

develop capacity to retain moisture, which will keep the flora living in dry season.

There will be availability of food and space for more and more fauna species with the

passage of time. With the prevailing of greenery rain water will not wash away, rather

it will go subsoil and create aquifers.

vi. Preparation of AEUP plan

AEUP will consist upon a book shape document illustrated with photographs, figures

and annexed with a map. The document will provide narrative, map will show location

and placement and inter-relation and the figures will show drip irrigation system. The

plan will include but not limited to;

Flora, still growing in the Wind Farm area Trees, shrubs and grasses to be reintroduced Feasibility of growing plant nursery Drip irrigation methodology will be explained and its plan will be

laid down

A monitoring/follow-up plan to ensure survival of new vegetation Evaluation plan will be given. List of the fauna species currently present in the area. List of fauna that would appear in the area over a period of time, in

which the habitat will improve and the natural ecosystem will take

shape with gradual improvement in their diversity and number. An arrangement to establish such an ecosystem by up-grading biotic and

abiotic components of local ecology which will be friendly for living organisms.

1.2 Sweet Water Enhancement Plan

Jhimpir is Tehsil of District Thatta. It lies in the dry part of Sindh province and features

minimal annual rainfall. The climate is arid with long hot and dry seasons. However, it

becomes sub humid in monsoon season. Winters are mild. The average annual

rainfall is 210mm and the average annual temperature is 26.8 °C (80.24°F). In

nutshell, there is minor seasonal intervention of mild winter from mid-December to

mid-February and then a long hot summer throughout year. The data regarding

average rainfall and precipitation is placed at Annexure –

1.2.1 Supply

As of now, the main source of water in Jhimpir is rainfall. The maximum rainfall occurs

between months of July and September. Currently, there is no proper water

harvesting system in the area. As a result, most of this rain water is wasted through

percolating and mixing with the saline ground water. Some of this water ends up in the

ocean via different water ways. The demand of sweet water is very high in the area

and it is need of hour to conserve this rain water so that basic water necessities of the

area can be fulfilled.

1.2.2 Water Harvesting Methods

Two methods have been proposed which will help in harvesting the rainfall. These methods are;

i. Construction of small dams ii. Cultivating vegetation

In order to avoid the wastage of rainwater, small dams should be constructed in the

area to trap the sweet water which can be used for basic necessities. Apart from this,

vegetation should be planted in the area. This will not only trap the rain water but will

also increase the water holding capacity of the soil. Both these ways will

ensure the maximum conservation of the sweet rain water.

1.2.3 Demand

Apart from conserving the sweet water, it is also mandatory to economize the water

consuming pattern. It should be ensured that activities involving water consumption

must be carried out in such way that there is minimal water wastage. Also, new

techniques must be adopted for irrigating the vegetation so that only required amount

of water is used. One such technique is Drip Irrigation System.

1.2.4 Waste Water Treatment Plant

In area with scarcity of sweet water, it is necessary to make the potable water as

much as possible. In Jhimpir, waste water treatment plant should be installed. The treated water from plant can be used for irrigation purposes.

1.2.5 Other Possible Water Sources

If above mentioned water conserving methods are used, it is estimated that water quantity conserved will be adequate to meet the basic necessities.

However, in case of chronic drought situation, other water sources must be available

as a backup. One such option is taking water from Sindh river via canals or pipelines.

Another option present in area is Keenjhar Lake. Water can be used from Keenjhar

lake through pumping or through gravitational flow.

1.3 Socio-Economic Upliftment Plan

To obtain the target of social Upliftment some suppositions are made and way & means are devised. These are given below in ensuing paras;

1.3.1 What constitutes social Upliftment

According to UNRISD (United Nations Research Institute for Social Development) Definition of social development is “One that is concerned with processes of change that lead to improvements in human well-being, social relations and social institutions, and that are equitable, sustainable, and compatible with principles of democratic governance and social justice”

However to extent of this program we have supposed that if following parameters in the society have been improved to the prescribed levels then social Upliftment is achieved.

i. Minimum Education up to Matric level. ii. Percentage of skilled manpower at least 30% iii. Minimum Average annual per capita income would be US Dollar 1500 iv. Access to tertiary level health facility

https://www.google.com.pk/url?sa=t&rct=j&q&esrc=s&source=web&cd=1&cad=rja&uact=8&ved=0ahUKEwjvg-Szv7vXAhWFa1AKHXJeAYIQFggjMAA&url=http%3A%2F%2Fwww.unrisd.org%2F&usg=AOvVaw0MA8-qzqDkK-3ROnLBUR0K

v. Availability of sewerage disposal under environmental friendly practices

and solid waste management system. vi. Gender Equality and Women Empowerment vii. Eradication of wasting, stenting and malnourishment in children.

1.3.2 Ways and means for social Upliftment

All stakeholders will be requested to present suggestions/proposal/ advise/

requirement in the workshop for achievement of targets of social Upliftment program.

However comprehensive set of ways and means will be prescribed during feasibility

study to achieve desired targets of social Upliftment program. Due respect will be

given to stakeholder’s opinion while preparing the program details.

Outcome:

Environmental and socioeconomic development of the area.

Annexure N

Annual Energy Yield

(2015, 2016, 2017)

COMPLEX ENERGY YIELD AND POWER CURVE 2015




January 8421.0 6.1

February 10738.0 7.0

March 9801.0 6.3

April 12709.0 7.5

May 18681.0 9.2

June 13231.0 7.8

July 21422.0 10.8

August 22437.0 10.3

September 13323.0 7.5

October 9407.0 6.6

November 9306.0 6.6

December 5512.0 5.3

Average Wind Speed 154988.0 7.6

& Total Production





January 5,634 5.47

February 7,391 5.85

March 10,024 6.46

April 14,190 7.59

May 25,078 10.96

June 21,470 10.21

July 25,907 10.47

August 17,279 8.11

September 21,136 9.07

October 7,767.29 5.85

November 4,219.86 4.87

December 3,952.23 4.79

Average Wind Speed & 189,303.38 7.218

Total Production



Month Achieved monthly Wind speed m/s production MWh

January 7,622 6.3

February 6,074 5.8

March 7,599 5.8

April 14,276 8.0

May 18,467 9.3

June 19,354 9.5

July 22,320 9.59

August 19,870 9.15

September 11,620 7.01

October 5,736 5.27

November 4,643 5.12

December 12,202 7.23

Average Wind Speed & 149,783 7.34

Total Production

Pakistan: Zorlu Enerji Power Project - Asian Development Bank

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