NOTICE OF MEETING - Town of Claremont

TOWN OF CLAREMONT

N O T I C E O F M E E T I N G

NOTICE IS HEREBY GIVEN that an

ORDINARY Meeting of the Council will be held,

on TUESDAY 15 DECEMBER, 2015, commencing at 7:00 PM

at the Town of Claremont, Claremont Council Chambers, 308 Stirling Highway,

Claremont.

Stephen Goode CHIEF EXECUTIVE OFFICER Date:

DISCLAIMER Would all members of the public please note that they are cautioned against taking any action as a result of a Council decision tonight until such time as they have seen a copy of the Minutes or have been advised, in writing, by the Council’s Administration with regard to any particular decision.

ORDINARY COUNCIL MEETING AGENDA 15 DECEMBER, 2015

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO 1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS ............ 1

2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE .......... 1

3 DISCLOSURE OF INTERESTS .................................................................. 1

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE . 1

5 PUBLIC QUESTION TIME .......................................................................... 1

6 PUBLIC STATEMENT TIME ....................................................................... 1

7 APPLICATIONS FOR LEAVE OF ABSENCE ............................................ 1

8 PETITIONS/DEPUTATIONS/PRESENTATIONS ........................................ 1

9 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ..................... 1

10 ANNOUNCEMENT OF CONFIDENTIAL MATTERS FOR WHICH MEETING MAY BE CLOSED TO THE PUBLIC ......................................... 1

11 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING ............... 1

12 REPORTS OF COMMITTEES ..................................................................... 1

13 REPORTS OF THE CEO ............................................................................. 2

13.1 CHIEF EXECUTIVE OFFICER ......................................................... 2

13.1.1 REPORT OF THE LAKE CLAREMONT PARKLAND RECREATION USE WORKING PARTY ................................ 2

13.2 PLANNING AND DEVELOPMENT .................................................. 9

13.2.1 LOT 84 (27) FERN STREET, SWANBOURNE - PROPOSED SCREENING TO LOUVRE WINDOWS AND MODIFICATION TO OBSCURE FILM TO LIVING ROOM AND STAIRWELL .................................................................. 9

13.3 CORPORATE AND GOVERNANCE .............................................. 18

13.3.1 REVIEW OF POLICY MANUAL ........................................... 18

13.3.2 LIST OF PAYMENTS 1-30 NOVEMBER 2015 ..................... 21

13.3.3 MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDING 30 NOVEMBER 2015 ..................... 23


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14 ANNOUNCEMENTS BY THE PRESIDING PERSON ............................... 26

15 ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................................................................................. 27

15.1.1 NOTICE OF MOTION – ONLINE GIFT AND TRAVEL REGISTER ........................................................................... 27

16 NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE PERSON PRESIDING OR BY DECISION OF MEETING ......................... 29

17 CONFIDENTIAL MATTERS FOR WHICH THE MEETING MAY BE CLOSED TO THE PUBLIC ....................................................................... 30

17.1 CHIEF EXECUTIVE OFFICER ....................................................... 30

17.1.1 STATION MASTER'S HOUSE - PROPOSALS FOR LEASE 30

18 FUTURE MEETINGS OF COUNCIL ......................................................... 31

19 DECLARATION OF CLOSURE OF MEETING ......................................... 31


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TOWN OF CLAREMONT

ORDINARY COUNCIL MEETING

15 DECEMBER, 2015

AGENDA

1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

3 DISCLOSURE OF INTERESTS

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

5 PUBLIC QUESTION TIME

6 PUBLIC STATEMENT TIME

7 APPLICATIONS FOR LEAVE OF ABSENCE

That Cr Browne be granted leave of absence for the Ordinary Council Meeting 17 May 2016 and the Ordinary Council Meeting 16 August 2016.

8 PETITIONS/DEPUTATIONS/PRESENTATIONS

9 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

That the minutes of the Ordinary Meeting of Council held on 1 December 2015 and the Annual General Meeting of Electors’ held on 8 December 2015 be confirmed.

10 ANNOUNCEMENT OF CONFIDENTIAL MATTERS FOR WHICH MEETING MAY BE CLOSED TO THE PUBLIC

Item 17.1.1, Station Master's House - Proposals for Lease. 11 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING

12 REPORTS OF COMMITTEES


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13 REPORTS OF THE CEO

13.1 CHIEF EXECUTIVE OFFICER

13.1.1 REPORT OF THE LAKE CLAREMONT PARKLAND RECREATION USE WORKING PARTY

File Ref: GOV/00051 Attachments: Report of the Lake Claremont Parkland

Recreation Use Working Party Responsible Officer: Stephen Goode

Chief Executive Officer Author: Stephen Goode

Chief Executive Officer Proposed Meeting Date: 15 December 2015

Purpose To present the report and recommendations of the Lake Claremont Parkland Recreation Use Working Party. Note that the attachments to working party’s report which are included are:

Map 1 Lake Claremont Parklands Concept Plan 2010 Map 2 Lake Claremont Parkland Recreation Working Party Recommendations

Map 3 Lake Claremont Concept Plan combining both plans Report of community consultation.

Background At the meeting of 5 May 2015 Council considered a motion presented by Councillor Browne and resolved to establish a Lake Claremont Parkland Recreation Use working party and appoint membership. Resolution 78/15 That 1. Council establish a Lake Claremont Parkland Recreation Use working party to

consider the use of the parkland as a recreation resource for the community.

2. The working party to report to Council no later than 3 September 2015.

3. Membership of the working party be three elected members plus the CEO or his delegate.

4. The working party consist of the one Councillor from each Ward and one only deputy all to be elected by Council.

Resolution 79/15 That the working party consist of Cr Tulloch (East Ward), Cr Browne (West Ward), Cr Goetze (South Ward) and Cr Wood (Deputy). The working party worked within the broad parameters of the suggested terms of reference which were included in` the officer comment to the councillor motion.


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Lake Claremont Parkland Recreation Use Working Party Terms of Reference 1. Membership of the working party be three elected members plus the CEO or his

delegate and the working party may appoint one member to be the Chairperson. 2. The working party to report to Council no later than 3 September 2015. 3. Where possible the working party is to complete its role utilising resources

approved by the CEO from within existing budgets, however it may apply to Council for specific funding if deemed necessary by the working party.

4. The working party is to develop a Lake Claremont Recreational Plan: The plan must complement and not undermine the ecological component. The plan may consider and include issues of golf, subletting, dogs, fences, cafe, playground development and maintenance as well as other which may be identified and be matters reasonably linked to these terms of reference. The plan must be developed to provide a clear interface Lake Claremont (environmental) Management Plan

5. The working party must undertake consultation in preparing its plan and specifically with the Lake Claremont Committee when ensuring the recreation planning does not unreasonably impact upon or undermine the environmental work at the lake and to assist in establishing the interface between the two plans.

The working party met three times to develop and review its proposals. Two important considerations were to recognise the achievements around Lake Claremont under the stewardship of the Lake Claremont Committee (and specifically to avoid conflict with the Lake Claremont Parklands: Concept Plan, 2010) and not to propose excessive expenditure. A report to the OCM of 17 November by the CEO which included the outcomes from the working party was withdrawn by the CEO to allow clarification about the map which had been included.

Discussion The working party commenced its process with consultation undertaken by the People and Places team. Two surveys were used to capture as many responses as possible; an online survey and direct mail using postcards. The online survey was promoted in two quarter page advertisements in local newspapers. Banners promoting the surveys were erected at main entrances to Lake Claremont. The surveys closed on 12 June 2015. A total of 317 responses were received; 161 to the online survey and 156 returned postcards. Details of the consultation report are included in the Working Party’s report. The full consultation report is an attachment to the Working Party’s report. The detail is not repeated in this CEO report. The working party met on three occasions to consider the consultation results and to develop a plan for recreation activity which responded to the consultation, meeting again after the withdrawal by the CEO of his report to rework and clarify the proposals and accompanying map. The Working Party recognised in this review process that the overlap between its proposals and those already included in the


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Lake Claremont Parklands Concept Plan 2010: To clarify this the Working Party requested the preparation of three different maps:

Map 1 Lake Claremont Parklands Concept Plan 2010 Map 2 Lake Claremont Parkland Recreation Working Party Recommendations

Map 3 Lake Claremont Concept Plan combining both plans These three maps are attachments to the Working Party’s report. Overall the Town’s officers believe the proposals of the Working Party very largely align with the long term strategy for the precinct. The Town’s officers have expressed the following reservations: Concern of conflict if allowing dog off lead exercise areas on active sport grounds

(e.g. Cresswell Pk). New limestone path, old 9th hole – officers reporting previous community

opposition to extra paths. The location of the path extending from the club/cafe building because of potential

conflict with the golf course (and injury to walkers using the path). Sealing of the limestone section of path is not supported because it is intended to

discourage bicycle/pedestrian/pram conflict in the sections where there are tight corners and poor sightlines.

Officers support removal of most (not all) Fig Trees. Having considered the officer comments the working party: Did not agree with the concerns raised about potential conflict in a dog off lead

area on active sporting grounds. Supports the proposed new path as a future initiative. Considered the path should be extended on its current alignment because

walkers would be unwilling to walk extra distance to a different alignment proposed by officers.

Accept that the path remain limestone but that it must be well maintained. Prefers that all Fig Trees should be retained as an acknowledgement of European

history in the area and recommends that this be referred to the Lake Claremont Advisory Committee for comment.

The cost estimates included in this report are indicative. Two officers provided estimates and there was a disparity between the estimates of probable costs. The working party adopted its own estimates taking into consideration the officer estimates. Based on this the total cost would be $312,000 overall. The Working Party report notes that there is a 2015-2016 budget allocation of $40,000 relating to the corner of Davies Road/Alfred Road which may be an offset to the WP recommendation for parking at that location. The working party proposes a three year plan to introduce specific recommendations, with other potential initiatives for consideration and prioritisation beyond 2017-18. The working party proposals are: 2015-2016 (Budget $72,000) Complete path from golf building/cafe to path around park; replace old concrete

slabs to upgrade path ($15000: New budget) New car park in parkland at bottom of Lakeway St ($5,000: New budget) New dog exercise area east of former 9th hole, border designated by tree line

($1000: New budget)


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New dog exercise area Cresswell Park - other than cricket wicket ($1000: New budget)

The budget provision is essentially for signage. Ensure the existing fencing is extended and that there is a dog proof fence for the

entire perimeter of lake (turtle friendly) with self closing gates at designated locations ($40000: New budget).

Upgrade limestone section of path (from Cresswell Park to Stirling Road) – to remain limestone. (Note upgrade work has been commenced with balance to be completed from maintenance budget.

Refer proposal to maintain fig trees (as important recognition of European heritage in area) to Lake Claremont Advisory Committee for comment to Council.

Area at foot of Lapsley Rd to be recognised for passive recreation activities; plan to be developed for approval by Council (e.g. chess, ping pong) – ($10000: New budget).

Negotiate with Lake Claremont Committee about view corridors to lake. Review usage of existing golf building and options for managing golf course. 2016-2017 ($95,000) New car parking at dog exercise area cnr Davies Rd and Alfred Rd ($60000: New

budget – note 2015-16 budget provision of $40000 to be clarified). Informal active play areas with AFL goals, soccer goals, netball hoop etc ($10000:

New budget). Include family friendly facility/play area near golf course club house/cafe

($25,000: New budget).

2017-2018 – ($145,000) Include facility/play area suitable for older children near northern end of golf

course together with BBQ/picnic facility ($60,000: New budget). Develop a cultural heritage study centre ($60,000: New budget). Paths, access to lake side, self closing gates, seating at designated locations

($25,000: New budget). Beyond 2017-18 – to be further assessed and prioritised While the attached map indicates the working party proposals it should be noted that the exact location of play areas and the interpretive centre may be subject to practical development issues and therefore be subject to relocation at the time of implementation. There may also be some opportunity to secure funding partnerships or grants which will either supplement the Town’s funds and allow more or better/ different facilities (e.g. the interpretive centre could be changed to a learning centre) or reduce the funding needed from the Town.

Past Resolutions Ordinary Council Meeting 5 May 2015 resolutions 78/15 and 79/15 established the working party.

Financial and Staff Implications The working party proposals require new budget provisions, other than the Stirling Road car park which is funded ($52,000) and possibly some or all of the funding of


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$40,000 in the current budget for the corner of Davies Road and Alfred Rd. The $40,000 budget inclusion arose from a recommendation from the Lake Claremont Advisory Committee and includes “Dog agility equipment, fencing and on street parking”. There are clearly not sufficient funds for all of these initiatives to be implemented and therefore the Council’s intention when providing the budget will need to be clarified. The working party budget estimates of $312,000 may be optimistic and detailed design and costing will occur before implementation. The recommended projects are spread over three budgets and allowing a reasonable safety margin implementation will likely require less than $150,000 in any of the years. It is also possible that funding partnerships and/or grants can be attracted for some proposals. The required staff commitment can be managed.

Policy and Statutory Implications Amendments to the Dog Regulations 2013 and the Dog Act 1976 have removed the ability for Council to include dog exercise (off-lead) and prohibited areas in the Local Laws. It is now implemented through adoption by Council of a Policy identifying the locations within the Town. The Town is required to give 28 day’s notice of intention to specify dog prohibited areas or dog exercise areas within a policy then consider submissions received. Once Council resolution has been passed, we are required to inform the public of the new restrictions via appropriate signage installed at relevant public places, on the Town’s website and on the Town’s noticeboards.

Publicity and consultation Public notice required for the proposals about dog exercise areas.

The consultation undertaken by the Working Party is outlined earlier in this report. It specifically included meetings with Lake Claremont Advisory Committee, the most recent being with at the committee’s meeting of 26 November 2015 at which the following recommendation was made to Council (note minutes of the meeting have not yet been presented to Council) -

That Committee broadly supports the general recommendations of the Working Party and recommends that Council receives the Working Party report and initiate consultation with the Lake Claremont Committee as per the brief of the Working Party; 1. Items for consideration in future budgets 2. Items possible for future consideration.

The Working Party process has included meetings with Lake Claremont Advisory Committee, both at informal meetings and at a properly convened meeting, and in addition WP members met with the chairman of the committee. The WP advises that it made changes to some proposals in recognition of those discussions, including not proposing picnic tables at the lake side, recommending referral of two matters to the committee for its advice and generally taking care to align proposals with the 2010 concept plan.


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The Lake Claremont Advisory Committee’s terms of reference are To provide advice to Council on matters relating to: • The care and maintenance of Lake Claremont and its immediate environment; • The rehabilitation of Lake Claremont and its environs; • Plans for amenities proposed to Lake Claremont and its immediate environs; • Proposals for the Lake from the Friends Group.

Council could take the position to refer the report of the working party to the committee in consideration of its terms of reference. The alternative view may be that Council made a specific decision to establish the Lake Claremont Parkland Recreation Use Working Party, that the working party having made reasonable effort to consult with the committee has identified items appropriate for reference to the committee for advice, and beyond those the recommendations should now be considered by Council.

Strategic Community Plan People We live in an accessible and safe community that welcomes diversity, enjoys being active and has a strong sense of belonging. • Maintain, effectively manage and enhance the Town’s community facilities in

response to a growing community. • Create opportunities for and access to social participation and inclusion in

support of community health and well being.

Voting Requirements Simple majority decision of Council required. OFFICER RECOMMENDATION THAT 1. Council receive the report of the Lake Claremont Parkland Recreation

Use Working Party and endorse the outcomes through modification to the Lake Claremont Parkland Concept Plan 2010;

2. Consideration to allocation of $72,000 for the proposed 2015- 2016 projects be referred to the mid-year budget review;

3. An officer report be prepared for Council to determine the expenditure of the $40,000 budget provision for Davies Road/Alfred Road area of the park and/or parking at the location;

4. The necessary provision for funding be included for the listed 2016-17 and 2017-18 projects when the Town’s Forward Financial Plan is reviewed;

5. Opportunities for funding partnerships and grant funding be investigated by the Administration;

6. Further consideration be given in 2018 to consider further initiatives in time for consideration during budget deliberations for 2018-19;


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7. Refer to the Lake Claremont Committee for consideration and recommendation to Council - a) the proposal for the dog proof fence; b) the proposal to retain all fig trees as recognition of the European heritage of the precinct; and

8. Direct that public notice be given of the proposal to amend the Dogs in Public Places Policy LV127 by including Cresswell Park (excluding the cricket wicket area) and all of the parkland east of the old 9th hole, extending generally northward from a point approximately aligned to Henshaw Lane to the existing dog exercise area at Alfred Road/Davies Road as shown on the attached Working Party plan (border designated by signage at the tree line) as dog exercise areas.

CHIEF EXECUTIVE OFFICER

REPORT OF THE LAKE CLAREMONT PARKLAND RECREATION USE WORKING PARTY

REPORT OF THE LAKE CLAREMONT PARKLAND RECREATION USE WORKING PARTY

15 DECEMBER 2015

ATTACHMENT 1

REPORT OF THE LAKE CLAREMONT PARKLAND RECREATION WORKING PARTY

Members: Councillor Peter Browne, Chairman Councillor Jill Goetze Councillor Alastair Tulloch Councillor Karen Wood (deputy member) November 2015

Contents Background ................................................................................................................ 1

Terms of Reference.................................................................................................... 1

Meetings of the Working Party ................................................................................... 2

Delay in Reporting to Council ..................................................................................... 2

Consultation ............................................................................................................... 3

The Community Response ......................................................................................... 3

The Working Party Proposals ..................................................................................... 4

Pathways ................................................................................................................ 4

Dog Exercise Areas ................................................................................................ 5

Recreation Activity .................................................................................................. 6

Heritage Centre ...................................................................................................... 6

Other ....................................................................................................................... 7

Car Parking ............................................................................................................. 7

Summary of proposals ............................................................................................... 8

Recommendations ..................................................................................................... 9

Attachments Map 1 Lake Claremont Parklands Concept Plan 2010

Map 2 Lake Claremont Parkland Recreation Working Party Recommendations

Map 3 Lake Claremont Concept Plan combining both plans Report of community consultation Drafting notes: 1. This is the report of the Lake Claremont Parkland Recreation Working Party. 2. The report was drafted by Stephen Goode, CEO, on the instructions of the

Working Party. It is not an officer report and the recommendations are those of the Working Party.

3. Some terms and abbreviations used are: Working Party (and/or WP) is the Lake Claremont Parkland Recreation Working Party LCCP is the Lake Claremont Parklands Concept Plan 2010 LCC is the Lake Claremont Advisory Committee

Report of Lake Claremont Parkland Recreation Working Party 2015 P a g e | 1

Background At the meeting of 5 May 2015 Council considered a motion presented by Councillor Browne and resolved to establish a Lake Claremont Parkland Recreation Use working party and appoint membership. Resolution 78/15 That 1. Council establish a Lake Claremont Parkland Recreation Use working party to

consider the use of the parkland as a recreation resource for the community.

2. The working party to report to Council no later than 3 September 2015.

3. Membership of the working party be three elected members plus the CEO or his delegate.

4. The working party consist of the one Councillor from each Ward and one only deputy all to be elected by Council.

Resolution 79/15 That the working party consists of Cr Tulloch (East Ward), Cr Browne (West Ward), Cr Goetze (South Ward) and Cr Wood (Deputy). The CEO attended all meetings of the working party, provided administrative support, prepared all minutes and notes and generally offered officer advice (or arranged specialist support and advice when necessary and drafted this report). He was did not participate as a ‘voting member’.

Terms of Reference The Council resolution did not formally adopt Terms of Reference for the working party. In the absence of such the working party worked within the broad parameters of the suggested terms of reference which were included in the officer comment to the councillor motion. Lake Claremont Parkland Recreation Use Working Party Terms of Reference 1. Membership of the working party be three elected members plus the CEO or his

delegate and the working party may appoint one member to be the Chairperson. 2. The working party to report to Council no later than 3 September 2015. 3. Where possible the working party is to complete its role utilising resources

approved by the CEO from within existing budgets, however it may apply to Council for specific funding if deemed necessary by the working party.

4. The working party is to develop a Lake Claremont Recreational Plan: The plan must complement and not undermine the ecological component. The plan may consider and include issues of golf, subletting, dogs, fences, cafe, playground development and maintenance as well as other which may be identified and be matters reasonably linked to these terms of reference. The plan must be developed to provide a clear interface Lake Claremont (environmental) Management Plan

5. The working party must undertake consultation in preparing its plan and specifically with the Lake Claremont Committee when ensuring the recreation


planning does not unreasonably impact upon or undermine the environmental work at the lake and to assist in establishing the interface between the two plans.

Two important considerations by the working party were to recognise the achievements around Lake Claremont under the stewardship of the Lake Claremont Committee (and specifically to avoid conflict with the Lake Claremont Parklands: Concept Plan, 2010) and not to propose excessive expenditure. The working party sought advice and was cognisant to ensure its proposals were in as far as practical aligned with or supportive of the Lake Claremont Parklands Concept Plan 2010.

Meetings of the Working Party The working party met three times to develop and review its proposals. Meetings were held on:

• 13 July 2015 • 31 August 2015 • 2 November 2015.

Delay in Reporting to Council The resolution to establish the working party stipulated the working party report by 3 September 2015. The reporting date was not achieved. The working party acknowledges this and apologises for the delay. During the process there were two periods where Cr Browne (Chairman) and Cr Goetze were on leave. Together this meant for approximately six weeks after the August meeting the working party could not meet together. It did not mean nothing happened during that time. Preparation of initial drawings and assessment of proposals, including costing was being undertaken by officers. It was considered that the working party should make its deliberations with all of the group together. When the working party received the initial diagrams and costings and after review and discussion some changes were requested. The CEO had a first draft of his report ready in early October. The reporting date had been exceeded. The working party could have but did not request an extension to the report date. The report of the CEO to Council on 17 November 2015 was withdrawn to allow some matters to be clarified. Subsequently the working party decided its own report would be prepared, including preparation of new plans to give greater clarity to the proposals of the working party.


Consultation As its first step the working party commissioned consultation through the People and Places team. Two surveys were used to capture as many responses as possible; an online survey and direct mail using postcards. The online survey was promoted in two quarter page advertisements in local newspapers. Banners promoting the surveys were erected at main entrances to Lake Claremont. Postcards were sent to each Claremont household. The surveys closed on 12 June 2015. A total of 317 responses were received; 161 to the online survey and 156 returned postcards. When it had considered the community feedback the working party decided to ensure dialogue with the Lake Claremont Committee on an ongoing basis as ideas and proposals were considered and refined. Members of the working party:

• Met with Councillor Bruce Haynes, Chairman of the Lake Claremont Committee for an initial informal discussion

• Met with the Lake Claremont Committee in an informal meeting of committee members (six members attending and one apology).

Following the withdrawal of his report by the CEO members of the working party met with Lake Claremont Committee members at its meeting of 26 November to provide further dialogue.

The Community Response The surveys asked, ‘What new facilities/ improvements, if any, would you like to see in the Precinct?’ There was an extremely diverse range of feedback from the surveys. For ease of analysis, responses to this question was broken down (by the People and Place officers) into five areas; Vegetation, Dog Related issues, Toilets, Paths/Boardwalks, Equipment/facilities and Other. A full listing of comments under each of these headings can be found at the end of the survey result document (which is attached to this report of the working party). Below is a brief summary of the comments received. Vegetation Many respondents felt that the vegetation at the park was encroaching on the views of the Lake. Of the sixty or so comments received regarding vegetation approximately 15 were regarding the density of the plantings restricting the Lake views. A similar number of respondents felt that there could be more trees planted for shade particularly along the eastern side of the Lake, more natives should be planted and that the grassed area should be reclaimed for bush. There were several comments concerning the use of chemicals and its possible affect on wildlife. A few respondents indicated their preference for a Community Garden or meditation space for quiet reflection. Dogs/related issues Approximately 100 comments regarding the Dog Exercise area were received. Of those, the majority (~85) were regarding the unsuitability of the area currently designated for off leash exercise. Respondents felt that the unfenced area, so close


to a busy intersection is highly unsuitable and unsafe for dogs, several suggestions were made to fence the existing area and others wanted to see a largely extended off leash area. Several suggestions were to utilise the open space in front of Lake Espresso. A small number of comments (6) were in relation to greater enforcement of people exercising their dogs off leads. Toilets 33 requests for public toilets to be located in the precinct were received. Most comments were to place these near the playground (at the bottom of Stirling Road). Paths/boardwalks Of 60 or so comments received regarding footpaths, many were concerning the need to seal the pathway around the Lake to allow for ease of use for cyclists and people pushing prams. Several suggestions were made concerning lighting to improve security and safety at night time. Some comments were concerning the lack of shade over the pathway on the eastern side of the Lake. There were also several comments received concerning the completion of the pathway from Davies Road (through Mulder Park). A couple of suggestions were made for a ‘pedestrian only’ path. Other comments Other comments indicated minimal concerns, suggestions were made to create a playground suitable for children over the age of 10, allow Lake Espresso to serve alcohol, to build a bushland interpretive/education centre providing information about the flora and fauna of the precinct, provide more bins and benches, the need for interpretive signage about the area concerning the aboriginal heritage. Others would like to see the golf course reinstated while many comments were to leave the area as it currently is. What do you like most about the Lake Claremont Recreation Precinct? Many positive comments were made about the high standard of maintenance of the precinct, that it is a peaceful place to visit, a very natural place, easy to access, happy about the bush restoration work being done, birdlife, proximity to their homes etc. Many people like the variety of activities including visiting the Cafe, playing golf, exercising etc.

The Working Party Proposals

Pathways Having considered the community comments about paths and boardwalks the working party proposed a number of initiatives. The old slab path from the golf building is for access to the first golf tee. The working party observed that many people walk across the golf course grassed area to link up with the path and proceed to the cafe. The working party had the view that people would continue to use this access to the golf building/cafe and that this should be recognised by completing the path. The working party proposes the completion of


the path as an access link from the golf building/cafe to the path around the lake replacing old concrete slabs to upgrade path: ($15,000: New budget).

The working party acknowledged community comments requesting the lake side path being entirely sealed. After officer advice explaining the reasons for having a different construction (primarily to differentiate and slow down users at sharp corners, thereby managing risk of conflicts) the working party considered the limestone section should be retained on the basis it was regularly maintained to a high standard. It was noted that upgrade work has been commenced with the balance to be completed from maintenance budget in the current financial year. (No budget requirement). The working party proposes a new limestone path at the tree line of (roughly) the old 9th hole, commencing north of a proposed activity area (BBQ area plus low key play area) near Henshaw Lane and extending in a northerly direction to the car parking at Davies/Alfred Rd. This path will be largely to service people exercising dogs. ($30,000: New budget – not included in the three year planned proposals and suggested as a future project). In response to suggestions about improved access to lake side, the working party proposes provision for new designated access points where people can get closer to the lake and sit to enjoy the lake environs. The working party proposes (discussed more detailed later in this report) fencing around the lake to deter dogs and/or other animals from accessing the lake, with self closing gates and seating at designated locations. The WP did not include picnic tables as a proposal following concerns expressed in discussion with the LCC. ($25,000: New budget – Year 3 project). Other community comments about paths were largely in the context of finishing the network shown in the Lake Claremont Parkland Concept Plan 2010 (LCCP). The working party notes that progress is occurring on implementing these paths (largely in accordance with the 2010 concept plan, although with some different alignments etc) and finalisation is supported subject to budget provisions.

Dog Exercise Areas This was the single most commented upon area from the community consultation with approximately 100 comments. There are 752 dogs registered with Town of Claremont and although it is not known how many respondents are local dog owners it is reasonable to assume most are, meaning about 10% (acknowledging that some owners have more than one dog) of local dog owners responded to the survey with most asking for improved access to exercise areas. This percentage response is statistically valid as a representative sample and is likely to have a high value as a prediction of the views of dog owners. The working party recommends: Approval of a new (off lead) dog exercise area east of the ‘old 9th hole’ (see Map

2), commencing on an alignment about Henshaw Lane with border designated by the tree line extending northward to the car parking at Davies/Alfred Rd. ($1,000: New budget proposed for 2015-16).


New (off lead) dog exercise area on Cresswell Park - other than cricket wicket ($1,000: New budget proposed for 2015-16). The WP acknowledges that the boundary of the Lake Claremont parklands is not constant. For example Cresswell Park is not shown on the 2010 concept plan.

Notwithstanding this the working party considered that Cresswell Park should be considered to fall within its deliberations.

The budget provisions are essentially for signage. NOTE all areas other than designated dog exercise areas or designated no dogs areas (e.g. inside the proposed fence around the lake) are dog on lead only areas. The working party recommends fencing around the lake to deter dogs and/or other animals from accessing the lake, with self closing gates at appropriate access points. By extending the existing fencing there could be a dog proof fence for the entire perimeter of the lake (turtle friendly) with self closing gates at designated locations. The working party proposes this recommendation be referred to the Lake Claremont Committee for its review and recommendation. A budget estimate of $40,000 was identified.

Recreation Activity Although not in big numbers some respondents mentioned playgrounds, activity areas and other passive recreation ideas. These ideas are largely in line with the LCCP which shows areas for informal sports activity. The playgrounds are not from the LCCP although the playground adjacent to the golf building/cafe is suggested in the Community Recreation Facilities Needs Study. Working party proposals are: Area at foot of Lapsley Rd to be recognised for passive recreation activities;

plan to be developed for approval by Council (e.g. chess, ping pong, bocce) – ($10000: New budget – 2015-16).

Play area for older children under trees near a BBQ and tables facility, northern end of golf course. (New Budget $25,000 – 2017-18)

Informal active play areas with AFL goals, soccer goals, netball hoop etc ($10,000: New budget – 2016-17).

Include family friendly facility/play area near golf course club house/cafe ($25,000: New budget – 2016-17).

NOTE: No formal sports grounds to be established.

Heritage Centre The importance of both Indigenous and European heritage in the precinct was mentioned. The WP supports development of a cultural heritage study centre ($60,000: New budget-2017-18). The location for this is nominally replacing the meditation garden shown on the LCCP but may be subject to change when design ideas are finalised. The suggested budget will provide for a simple structure with not much more than a roof, floor and interpretive signage. Timing for this facility should


allow time to seek partnerships for funding and uses which could see a more substantial and versatile facility developed.

Other A variety of other matters were raised during the process not all of which, having considered and prioritised, the working party made recommendations or comment upon. These include issues as diverse as allowing a liquor license for the cafe which the WP did not consider should be addressed in the report, lighting of the path around the lake – not supported due to impact of fauna as well as capital and operating cost, more signage (which is already funded and being addressed), establishing a community garden and reinstating the 18 hole golf course – which the WP does not support. The WP considered the community garden proposal had some merit. However there were fundamental matters not addressed which decided the WP not to recommend it. A community garden requires strong local community support to succeed and this was not demonstrated (minor issue in consultation). The proposed location suggested near Davies Rd flats was probably not ideal due to being in deep shadow. Other proposals by the working party are: Maintain fig trees (as important recognition of European heritage in area) – to be

referred to LCC for advice before being decided by Council Negotiate with Lake Claremont Committee about view corridors to lake Review usage of existing golf building and options for managing golf course. Public toilets – the working party believed more investigation was required about

design, servicing and location of any toilets before this could be considered. It was decided to list public toilets as a future consideration, i.e. beyond the three year implementation plan. In the interim better signage indicating the location of toilets at the golf building is suggested.

Car Parking The working party considered the statistics about how people access the parklands. The view was taken that the statistics taken together with personal observations suggested consideration of more parking being provided and for it to be disbursed to allow more access points to be used. The working party did not want to create significant intrusion into the parklands and rather looked for opportunities which were easily implemented without much impact on the parklands. Stirling Road Car Park Currently there are six car bays. The 2010 LCCP proposed 15 car bays with an indication of a possible future expansion of around the same number of bays (i.e. 15 additional) in future. The current project approved by the Council adds 13 new bays making a total of 19 bays including 1 ACROD bay+2 motor cycle bays. All these are within the footprint of the LCCP. The working party notes that this is slightly different to the LCCP proposals and supports the Council decision.


Elliot Road Parking The LCCP showed off street right angle parking between the trees on the west side mulched verge from Lapsley Road to the northern end of the cul de sac. It is not formalised but people are using this parking. The working party believed this informal parking taken together with parking available at the golf course meets the needs for that area. Lakeway Street Carpark The LCCP showed, initially, formal parking for six cars within the park. After strong local opposition, Council decided to remove the proposed formal bays within the park and created informal parking around the cul-de-sac head for approximately six cars on the mulched verge. The working party recognises the objection to a formalised and sealed parking area. However it is recommending the informal parking area to be increased in area to accommodate 12 parking spaces by enlarging the cul de sac in the same informal construction method. (Budget $5000) Davies Road Parking (near Alfred Road) The LCCP showed on street parking on the west side of Davies Road just south of Alfred Road (not done yet). It is noted that funding of $40,000 was included in the 2015-2016 budget with a purpose including car parking at this location. Clarification of this budget allocation is required. The working party supports and recommends this parking. (Budget $60,000) Strickland Street Parking The LCCP showed, off street parking on the east side mulched verge on the southern end (completed). No further parking proposed by the working party in this location.

Summary of proposals There are three maps attached: 1. The Lake Claremont Parkland Concept Plan 2010. 2. The proposals of the Lake Claremont Parkland Recreation Working Party. 3. An integration of the two plans. The working party plan indicates the working party proposals. It should be noted that the exact location of play areas and the interpretive centre may be subject to practical development issues and therefore be subject to relocation at the time of implementation. There may also be some opportunity to secure funding partnerships or grants which will either supplement the Town’s funds and allow more or better/ different facilities (e.g. the interpretive centre could be changed to a learning centre) or reduce the funding needed from the Town. The working party presents its proposals in the context of being implemented through a three year plan, followed by consideration of other items in future years.


2015-2016 (Budget $72,000) Complete path from golf building/cafe to path around park; replace old concrete

slabs to upgrade path ($15,000: New budget) New car park in parkland at bottom of Lakeway St ($5,000: New budget) New dog exercise area east of old 9 hole, extending northward from a point

aligned to Henshaw Lane to the Alfred Road/Davies Road dog exercise area. Border designated by tree line ($1,000: New budget)

New dog exercise area Cresswell Park - other than cricket wicket ($1,000: New budget)

The budget provision is essentially for signage. Ensure the existing fencing is extended and that there is a dog proof fence for the

entire perimeter of lake (turtle friendly) with self closing gates at designated locations ($40,000: New budget)

Upgrade limestone section of path (from Cresswell Park to Stirling Road) – to remain limestone. (Note upgrade work has been commenced with balance to be completed from maintenance budget.

Refer proposal to maintain fig trees (as important recognition of European heritage in area) to Lake Claremont Advisory Committee for comment to Council

Area at foot of Lapsley Rd to be recognised for passive recreation activities; plan to be developed for approval by Council (e.g. chess, ping pong) – ($10,000: New budget).

Negotiate with Lake Claremont Committee about view corridors to lake Review usage of existing golf building and options for managing golf course. 2016-2017 ($95,000) New car parking at dog exercise area cnr Davies Rd and Alfred Rd ($60,000:

New budget – note 2015-16 budget provision of $40,000 to be clarified) Informal active play areas with AFL goals, soccer goals, netball hoop etc

($10,000: New budget). Include family friendly facility/play area near golf course club house/cafe

($25,000: New budget).

2017-2018 – ($145,000) Include facility/play area suitable for older children near northern end of golf

course together with BBQ/picnic facility ($60,000: New budget). Develop a cultural heritage study centre ($60,000: New budget) Paths, access to lake side, self closing gates, seating at designated locations

($25,000: New budget). Beyond 2017-18 – to be further assessed and prioritised

Recommendations 1. Council receive the report of the Lake Claremont Parkland Recreation

Use Working Party and endorse the outcomes through modification to the Lake Claremont Parkland Concept Plan 2010;

2. Consideration to allocation of $72,000 for the proposed 2015- 2016 projects be referred to the mid-year budget review;


3. The necessary provision for funding be included for the listed 2016-17 and 2017-18 projects when the Town’s Forward Financial Plan is reviewed;

4. Opportunities for funding partnerships and grant funding be investigated by the Administration;

5. Further consideration be given in 2018 to consider further initiatives in time for consideration during budget deliberations for 2018-19;

6. Refer to the Lake Claremont Committee for consideration and recommendation to Council

a) the proposal for the dog proof fence; b) the proposal to retain all fig trees as recognition of the

European heritage of the precinct; and 7. Direct that public notice be given of the proposal to amend the Dogs in

Public Places Policy LV127 by including Cresswell Park (excluding the cricket wicket area) and all of the parkland east of the old 9th hole as shown on the attached working party plan (border designated by signage at the tree line) as dog exercise areas.

BBQ area

Concepts

Increase stirling road Carpark to 15 bays

Relocated play and bbq area with circular sensory play-ground; includes sight, sound, touch and aromatic plants.

Meditation Garden, lawn and covered space. Vista across the lake framed by tuart trees.

Picnic shelters and bbq area with circular sensory adjacent existing park and playground.

Existing piped drain to be directed to swale surface and planted with local rush and sedge species.

New 6 bay carpark and turning point, located away from housing and screened from view. timed locked bollards to prevent after hour access.

Existing Trees and vegeta-tion

Proposed native vegetation; Trees, shrubs and under sto-rey plants. max height 1m.

rush and sedge planting for water filtration and Fauna habitat.

Reticulated lawn recreation areas.

Lake

significant Pathway junction and orientation point.

Legend

Timber viewing deck with timber board walk through wetland vegetation zone.

All features are indicative and subject to further detail design and site investigation.

all entry and ashphalt pathways uplit at night. lighting to be kept to a minimum to prevent disturbance to adjacent residents.

all entry points and major path junctions within the park, to have map and directional signs installed.

Interpretative artwork by local noongar artists to be in-cluded along proposed pathway.

Interpretative artwork themes to be developed by art specialist and linguist to document early uses and memories, stories of lake claremont by noongar people.

Future public toilets maybe installed within the parkland.

An area of the parkland maybe developed as a community garden.

All stormwater / drainage outfalls to the the lake shall be planted with rushes and sedges to assist water borne pollutant removal

all proposed native planting to observe "C.P.T.E.D. principles", (crime prevention through environmental design.) species selection shall allow for visibility through bushland.

Disabled play access equipment should be included where possible.

notes

Scotch College

Playing Fields

Claremont

Aquatic Centre

Alfred Road

Lakeway Street

Gloucester Street

new Conservation Zone:Existing concrete path re-placed with bitumen stabi-lised Limestone path, to re-main trafficable to prams and childrens bikes.

Existing Timber Viewing Deck

LAKE Claremont

PUBLIC GOLF COURSE

Seat

BBQ area

BBQ area

boccearea

afl practice goals

proposed timber board walk and viewing deck

basketball back board

dog exercise

area

existing playground

upgradeexisting playground

proposed sensory playground

existing drain converted to

vegetated swale

existing parking

Proposed on street parking

Town of Claremont February 2011

Seat

Seat

Seat

Stric

klan

d Ro

ad

Stirl

ing

Road

Dav

ies

Road

Lisl

e St

reet

Future ramp access adjacent existing stairs

Meditation garden

Red ashphalt path with adjacent sawdust

running track

Pedestrian protection fence at perimeter of par 3 golf course.

interpretative lake habitat art work, to be incorporated in fence design

proposed off road parking to preserve existing trees where possible

proposed off road parking to preserve existing trees where possible

Ellio

tt R

oad

possible area for expanded car parking

Lake Claremont Parkands: Concept plan (2010)

Primary path: red ashphalt dual-use path.

secondary path: stabilised limestone pedestrian path.

Expand existing parking to 15 bays

Lake Claremont Recreational Precinct Survey Results Your Community – Your Say

Survey Objective: To gain an understanding of the potential future uses of the Lake Claremont Recreation Precinct. The information will be used to help guide the development of a plan for the recreation precinct, to complement the plan for the Lake.

Methodology Two surveys were used to capture as many responses as possible; online and direct mail (postcards). The online survey was promoted in two quarter page advertisements in the local newspapers; The Western Suburbs Weekly and The Post (23 & 26 May) and in Town Talk. Banners were also erected at main entrances to Lake Claremont from 22 May. The postcards questionnaires were delivered to all households within the Town of Claremont over the weekend of 23/24 May. The survey closing date was 12 June, 2015.

Respondents We received 161 responses to the online survey and 156 returned postcards. A total of 317 responses received. The responses to both the online and hardcopy survey have been combined to provide the following information.

Gender

Age

113 Male

196 Female

0 10 20 30 40 50 60 70

18 - 25

26 -35

36 - 45

46 - 55

56 - 65

66 - 75

76+

Responses to questions: How often do you visit the Lake Claremont Recreation Precinct?

Which entrance to the precinct to you regularly use?

What activities do you undertake at the park?

Daily (142)

Weekly (132)

Monthly (23)

Rarely (12)

Never (3)

0 10 20 30 40 50 60 70 80 90 100

Stirling Road

Mulder Park

Lakeway Street

Elliot Road

Golf Course

Cresswell Park

Strickland Street

Alfred Road

Other

0 50 100 150 200 250 300

General Leisure

Bird Watching

Ball Sports

Exercising (using park equipment)

Lake Espresso Cafe

Gym use

Golf

BBQ Facilities

Children's Playground

Dog Exercising

Walking/Jogging/Cycling

What new facilities/ improvements, if any, would you like to see in the Precinct?

For ease of analysis, responses to this question have been broken down into five areas; Vegetation, Dog Related issues, Toilets, Paths/Boardwalks, Equipment/facilities and Other. A full listing of comments under each of these headings can be found at the end of this document. Below is brief summary of the comments received. Summary of Comments Vegetation Many respondents felt that the vegetation at the park was encroaching on the views of the Lake. Of the sixty or so comments received regarding vegetation approximately 15 were regarding the density of the plantings restricting the Lake views. A similar number of respondents felt that there could be more trees planted for shade particularly along the eastern side of the Lake, more natives should be planted and that the grassed area should be reclaimed for bush. There were several comments concerning the use of chemicals and its possible affect on wildlife. A few respondents indicated their preference for a Community Garden or meditation space for quiet reflection.

Dogs/related issues Approximately 100 comments regarding the Dog Exercise area were received. Of those, the majority (~85) were regarding the unsuitability of the area currently designated for off leash exercise. Respondents felt that the unfenced area, so close to a busy intersection is highly unsuitable and unsafe for dogs, several suggestions were made to fence the existing area and others wanted to see a largely extended off leash area. Several suggestions were to utilise the open space in front of Lake Espresso. A small number of comments (6) were in relation to greater enforcement of people exercising their dogs off leads.

Toilets

33 requests for public toilets to be located in the precinct were received. Most comments were to place these near the playground.

Paths/boardwalks

Of 60 or so comments received regarding footpaths, many were concerning the need to seal the pathway around the Lake to allow for ease of use for cyclists and people pushing prams. Several suggestions were made concerning lighting to improve security and safety at night time. Some comments were concerning the lack of shade over the pathway on the eastern side of the Lake. There were also several comments received concerning the completion of the pathway from Davies Road (through Mulder Park). A couple of suggestions were made for a ‘pedestrian only’ path.

Other comments

Other comments indicated minimal concerns, suggestions were made to create a playground suitable for children over 10, allow Lake Espresso to serve alcohol, to build a bushland interpretive/education centre providing information about the flora and fauna of the precinct, provide more bins and benches, the need for interpretive signage about the area concerning the aboriginal heritage. Others would like to see the golf course reinstated while many comments were to leave the area as it currently is.

What do you like most about the Lake Claremont Recreation Precinct? Many positive comments were made about the high standard of maintenance of the precinct, that it is a peaceful place to visit, a very natural place, easy to access, happy about the bush restoration work being done, birdlife, proximity to their homes etc. Many people like the variety of activities including visiting the Cafe, playing golf, exercising etc.

COMMENTS Please note, comments here are verbatim, ie. have not been edited and are presented here as they were written by the respondents. Vegetation / related issues expand the revegetated section by reducing the extent of lawn Please consider reducing vegetation between path and lake - in many areas you are now unable to see the lake. Trees with low shrubs would be better than high density mid level plants areas with less vegetation encroaching on footpath to both sides,personal security risk/ perception, community garden More shade along the pathway on the east of the lake (natural or manmade). access paths into those areas of the Lake now not visible because of trees None. Leave all the current grassed areas and plant tall trees to provide a line of shade to Mulder Park. No buildings, picnic/food areas or rubbish bins. Crows thrive on these and we have witnessed that their increased numbers have killed the lake turtles. some (tall) trees planted closer to the path so that it's not so hot going around the lake in summer (might have to be deciduous as I know others who like it really sunny!) Continued planting seeing more community facilities on the underused grass areas such as fenced dog areas with dog gym), to not loose visbility of the lake (this is becoming more of a challenge) maintain the lake The use of glyphosate as a weed controller reduced in close vicinity to the wetland water. I have noted that the spray is applied to the wetland flats that are frequently submerged with changes in water levels, thus resulting in chemicals entering the water column. In addition, the wading water birds frequently feed in the area where the chemical are applied. Maintain the natural environment and as a wildlife sanctuary in harmony with local residents. Whilst I think the revegetation of the parkland and around the lake is fabulous, I think it is a shame that on most sides of the lake, that the trees and shrubs obscure the view of the lake. I understand that having a large buffer of vegetation is important for improving and preserving the lake's health. It would wonderful if some of the large plantings could be thinned and lower plantings added so that we can see the lake I would like to see some of the dead timber removed, there is a large dead tree near the gym equipment. I would like to see a meditation garden or space. A labyrinth or walking path which allows people to come together and detach for a little while and seek inner peace. I facilitate labyrinth walks and find folks get a chance to slow their breathing and relax which allows a drop in blood pressure and a feeling of overall well being. Maybe a bird hide. Not too much bush cover along the edges of the lake need some area to sit and enjoy the view I think the re-vege work is great, really excellent.Perhaps a lot more seedlings could be provided by the Town – they are pretty cheap compared to many other budget items. Pruning/thinning the newly planted vegetation around the north side of the lake to make glimpses of the water visible again. Spread any new planting out more to retain views and feeling of open space. Keep as much grass as possible, some vegetation is nice but it the density and volume is increasingly creating unusable areas. I would like the lake and the banks improved to a standard similar to Lake Monger. The lake could be cleaned out towards the end of summer, deepened and lined with bentonite to retain water year-round. An island could be created to provide wild-life with an area protected from foxes and dogs. The amenity would be spectacularly improved. No new facilities in the built way. Prefer more bush and trees and nature. Greens on golf needs improvement. Improve path on south and west. Remove some of the Moreton Bay figs. Plant trees on the old golf course. Better maintenance of the golf course, which is so user friendly for all ages and capabilities View to lake is restricted on alfred rd side of lake. It would be good to see the water, some trimming needs to be done there. Revitalised golf course, club house, with an environmental education centre for schools and public

Take out the foliage along Davies Rd and allow an open vista for both pedestrians and drivers. This is also likely to be a hindrance to women who won't feel safe walking along bush so close to the footpath. Areas for bocce, large chess board etc More FOLC development Community Garden More trees, more / different paths More vegetation More shade trees planted along the path on the eastern side. I would like to see more of it made into bushland as there are other areas of open space but very limited bush in the western suburbs Please, NONE. I would like to see it kept in as natural a state as now/was. An emphasis on more tree planting and less pruning of trees on the main grasses areas. Also no more poison spraying of any kind in the park please. Maintain enough view of the lake from path. Planting is great but some open areas are required. Leave it natural The lake cleaned up and more water in it More water in the lake Removal of Morton Bay Figs as they will uproot the natives and reduce the available water to them Please keep more of the lake visible from the path- it is rapidly disappearing Further revegetation on north and east parts Big trees for shade on eastern walkway I look forward to the development of the meditation garden. Nothing involving buildings or restrictions but remove dead trees More native planting Over enthusiastic plantings have obscured the beautiful lake in many areas garden park (as you have been doing), trees (with Aust flora and birds) Maintenance of the current law areas- golf course etc. The green is lovely to see, please no more mulch due to allergies. Improved soil retention on steps and change step type. Mowing of grassed areas more regularly. Less built facilities, more tree planting. Return to historical 'bush' Improvements to make it a 'benchmark' environmental and nature precinct Leave it much as it is- a park. The present facilities are adequate Remove all reeds More deciduous trees for shade in summer and light in winter Better access to views of the lake. At present vegetation is obstructing the lake. Not too much bush cover along the edges of the lake need some area to sit and enjoy the view Concerning the green area depicted on the map, I would prefer that it should be preserved for passive recreation,

Dogs/related issues Please provide area for dogs to be off the lead that is not adjacent to the road. If the lake was fenced dogs could be off the lead without effecting birds.The large grassed area is rarely used now dogs are unable to go off lead there. Please provide dog agility area. practical fenced dog exercise area. Perhaps more enforcement off dog owners to keep their dogs on a leash. More dogs exercise areas. Much better dog exercise area. The current designated area is totally unsuitable being unfenced and bordered by two major roads. It is totally unusable in its current form and I believe as one of many rate paying dog owners living in the Lake Claremont area, we should be afforded a safe fenced area to exercise our registered pets. It seems the allocated and currently unsafe and unfenced dog of lead area is either a very poorly thought out location for the use of dogs and their owners or the council wishes to allocate the area to another use owing to it seldom being used by people as a dog off lead area, which of course only a fool would allow their dog off lead in a park area which is unfenced and bordered by two major roads. I am astonished at the stupidity of the current arrangement. The area needs to be fenced to provide a proper and practical of lead area for dogs. The

council spends plenty on landscaping & plantings that are unsuitable and play equipment that is much under-used (Mulder Park) in this case. Please provide something useful for a change that would be much used and appreciated by your many dog owning constituents. One big thing is missing for the many dog owners that live in the area and that is a safe place where puppies and dogs can be exercised safely in a fenced off area. The existing area cnr of Alfred and Davies Road is completely useless as no responsible dog owner would use this unfenced area so near busy roads. Anyone owning a dog could tell you that. With lots of young couples with children now living in the area and owning a family dog (reference the number of people gathering around 5.30pm every night on Scotch Oval socialising - dogs and people - and also in the mornings), we badly need such an area. Cresswell Park was always an off leash area for the dogs but this has been taken away from us now too. It is extremely hard in winter to exercise dogs as Scotch College Oval isn't available till the boys finish sport and by that time it is almost dark. Walking and socialising with your dog is a great community thing to do so please councillors can you not include a decent fenced off area for those that enjoy doing this. Less restriction on dogs more damage is done by cats in the area! Concerning the green area depicted on the map, I would prefer that it should be preserved for passive recreation, that is walking, and extended off leash dog walking provided that dog owners are responsible for their dogs ( I refer to the signs that are provided for dog walkers on the Swan foreshore between Claremont Yacht Club and Mrs Herbert's Park for example). I would like to see a large, safe dog off the lead area where the grass is kept short so that you can throw a ball for your dog to fetch. The current off the lead area is unsafe & the grass is too long. Perry Lakes have a nicer area than us! Trees outline the off the lead area instead of a fence - we can do the same using the row of trees which was the old golf fairway. I see far fewer dog owners walking around the lake these days - because of the restrictions - very sad. I now travel by car to Allen Park & College Park because Scotch fields are busy with school sports which ends at sunset. We have real problems with our very active year old puppy who needs a lot of exercise and a safe place to have a good off lead run and play with other dogs. At this point the only designated off lead dog exercise area is in the corner of the precinct bounded by 2 very busy roads with no fence or protection. It would help enormously if there was an area away from the busy roads for this essential activity for the many dogs in the district. Pets: seeing more community facilities on the underused grass areas such as fenced dog areas with dog gym. Expand dog excercise area Dog exercise area that is not located near two busy roads. Expansion to the 'Dog off leash' area to be expanded along the old fairways through to Lake Espresso Cafe Dog camera to catch the many people who do not keep dogs on leash everyday!!! Regular same offenders. I want to know what the council is going to do about it. Lighting especially winter months in the early mornings, cctv camera for safety More dog friendly/ off leash areas Proper off lead dog walking facilities I would like to see more consideration for ratepayers who choose to exercise their pets in the precinct. The area currently allocated for dogs to be off their leashes is entirely unsuitable. My suggestion is that a specific time be allocated (eg 6.30am - 7.30am) when dogs can be exercised off their leashes. Those people concerned about dogs being "uncontrolled" can avoid walking around the lake at the allocated time. Pet owners pay rates that subsidise the provision of paths and the facilities in general. It is inequitable that they are denied the use of those facilities because of the views of those that are opposed to pets being exercised off their leashes. It is frustrating to see dogs off the lead so often – not just for birdlife but also a couple of times my daughter has been scared by dogs rushing up to her. Perhaps rangers could walk or ride around the lake more often and talk though the impacts with people letting their dogs off. I would like to see dogs on leish being enforced - running freely they are a danger to birds, cyclists, elderly, and other dogs which are on leish Allow unleashed exercise areas for dogs Ability to walk dogs off leash away from main pathways. A safe place to exercise dogs off lead. The current designated area which is bordered on two sides by unfenced busy roads (Alfred and Davies) is wholly unsuitable and dangerous. Suggest the dog exercise area be located on the grassed area between Lakeway Street and the golf clubrooms instead. The long park from the Golf course to Beyond John and Jean Mulddr Park be in Off Leash for dogs, it is perfect, unlike the area currently designated off lead!

An improved dog exercise area away from busy roads as is currently the case. Down the easternside of the lake (which is largely fenced off anyway) would be the best location. An improved levelled area for ball sports in the same vicinity. More exercise stations at the north end of the lake. i'm adding another comment as already submitted a response. how about a dog agility training facility within the dog off leash zone, this could be used to encourage dog obedience and there could be classes run ( most likely by private groups) with the facility. or maybe the ToC could subsidise dog training as is done at allen park Also, clearer and stricter rules for dog exercising. I have seen so many dogs off the lead and terrorising wildlife. No Dog poo on paths and dogs off the leash. No dog poo!!! Dog walking areas Greater facilities and regualtion to allow for dog exercising off lead while walking. The current dog exercise corner is out of the way, not fenced and generally not appealing. Let dogs off leash in more areas! Safe dog off lead area where owner and dog can walk together. Does not have to be exclusively for dogs. Area where family with children can be together with their dog. secure off-leash area for dogs An area to exercise the dog off the lead, play ball. A separate path for pedestrians preferable no asphalt. Secure off leash dog area AWAY from roads near coffee shop Would also like more dogs off leads areas made available. A large secure area, near the lake espresso coffee shop or playground area, where dogs can be exercised off leash. Specifically allocate a larger off lead area for dogs from current area of Alfred Road/Davies road through to Golf Club. Fence existing off lead area bounding Davies Road close to intersection with Alfred Road. A dedicated dog park away from busy roads with adequate fencing Fences off dog exercise area as the area it is at the moment is unsafe for off lead use. An example is that my friends dog was ran over at the top (Davis rd) and her dog is now missing a leg after an expensive surgery. fencing of off lead dog area A safe area for dogs to play in (fences around the off lead area) Fencing of the dog off leash exercise area, since it is bordered by two major roads. A safe, big, off the leash dog exercise area A fit for purpose dog exercise area 2. Larger off-lead area for dogs to encourage more people to use it. I am not a dog owner and I am frequently *very frustrated* at the way that many dog owners let their pets behave in areas where dogs require a leash. The current off-lead space is miles away from heavily-used areas and is also bounded on two sides by roads with no fences. The Carrington Street park in Nedlands has a specific fenced area (albeit a small one) for off-lead dogs. I would encourage the Council to consider constructing something similar near the playground in Lake Claremont park. Expand the "dog off leash" area to comprise the whole of the recreation precinct - with dogs only prohibited on the lake side of the pedestrian pathway and the childrens' playground. A fenced dog exercise area A seperate foot path and an area where I can have my dog run after the ball, it's very boring for a kelpie/bordercollie X to walk on a lead. And Scotch oval is most of the time occupied with sports. So I am in desperate need for an area where the dog can be off lead. And the top area at Alfred road isn't safe, it's not fenced off to two busy roads! Besides it's not easy to get there and very dark in winter. More dog-off-lead areas. more use of land south of exercising equipment that is "fenced off" More exercise areas for dogs off the lead. A decent dog exercising area, an area that is closer to the gym. A lead free area for dog exercising. Please increase dog friendly areas, especially as the lake is virtually completely fenced all around. North east corner is not sufficient- would love to return with well behaved dog Why bother, we had no say on the 'Claremont on the park' project, so why would this be any different!!! Dogs on leashes- don't like dogs jumping on me when walking, disturbing the wildlife. Owners need to take more responsibility for their dog's actions. New bins and dog bags and the South West side of the dog exercise park

Dog off the lead facility along old golf course tree lined area and Cresswell Park Please enforce that dogs are on a lead, many dog owners don't comply with this More freedom for above- not an area on the corner of busy roads- stupid Nothing new other than a fence along Alfred Road- allows dogs to run free Increase the off lead areas for dogs- at present is appears there is only the one small part near the lights (Davies Road) not very safe A larger area for dogs to be exercised off the lead and away from roads Safe parking near dog exercise area Fence around dogs Walk path in/around Better access to the lake edge and bird life view- remove restriction of dogs on lead More dog walking areas- off lead Fenced dog exercise area- off lead Dogs off the lead in more areas Dog exercise area which is fenced Open up off leads area for dogs (well behaved dogs) separate area cycling and walking tracks Dog poo bins and bags at the end of Glouster St/ Entrance to Cresswell Park More off-lead dog exercise areas More areas to walk dogs in a leash free area More area for dogs off leash- all along fairway to café dog exercise area Better dog controls Larger off lead area, safer too Designated area for dogs to be off the lead. More dog areas away from road. Greater dog exercise areas. More off lead dog areas. Off leash dog area. More area for dogs and signs warning people to clean up their dog poo. Fenced off dog exercise areas, generous size. Agility course for dogs. Longer area for exercising dogs off the lead. More dogs off lead spaces. Dog off lead area. Expanded off lead dog exercise in SE corner Build a fence to make a dog exercise area dog bags and the South West side of the dog exercise park Toilets

Public Toilets needed Public Toilet near park. Toilet facilities Public toilets or a sign indicating the toilets at the Golf Course. Maybe public toilets. Toilets adjacent to both playgrounds. Toilets Toilets near playground and bbq's loos Public toilets Public toilets near the children's playground . Toilets at parks! Toilets near playground public toilets somewhere. Toilet Toilet facilities close to the children's playground Toilets. Toilets. Toilets.

public toilets 1. Toilets - both near the playground and up near Alfred Road. Self-cleaning toilets are used in many recreation spaces around Perth to great success. clean toilets Decent toilets. More dog-off-lead areas. more use of land south of exercising equipment that is "fenced off" Toilet facilities toilets Toilets? Toilet A toilet block Discreetly placed toilet block Toilets near BBQ and kids playground at Stirling Road Toilet block Toilet facilities Toilets The toilet facilities need upgrading. Public toilets near the children's playground Paths/ board walks Areas with less vegetation encroaching on footpath to both sides,personal security risk/ perception, practical fenced dog exercise area, have no particluar affinity to golf use-cafe could be expanded linkages to pool could be improved from west. A (small) board walk on a corner of the lake improve the quality of the sealed path around the lake (western side) Maintain and improve access for cyclists and pedestrians from nearby streets. Access is tricky, especially for children learning to commute independently, as paths and roads on the doorstep of the precinct are not safe (poor or no paths, heavy vehicular traffic)- especially at the end of Mitford street. Please would you put security lighting along the shared bicycle / footpath which runs between Strickland St and Stirling Road. I would like to exercise in the park at night. The entire path around the lake sealed (not limestone rubble). boardwalk at northern end. Bitumise the remaining half of the lake walkway. If possible with concern to keep it flat (rather than sloping towards the lake) so that people with hip and lower back problems can use it without injury. We would like a simple limestone crush path at the northern end of Strickland Street, as this is where everyone from our area accesses the park. The current walking traffic through the park from here could damage vegetation. A new path to Lakeway espresso is needed, some (tall) trees planted closer to the path so that it's not so hot going around the lake in summer (might have to be deciduous as I know others who like it really sunny!) A boardwalk in a suitable location to be built over the lake bed. Improve the quality of the sealed path around the lake (western side) Solar powered lighting around the pathways I would like to see the scooter track repaired Solar powered lighting around the pathways Maintain older walking paths some not too good. Complete the path from Mulder Park through to main park. complete paving of path to North side of lake Improve path on south and west. Walking (only) track through the bush area. Leave spacious open grassed area on the Eastern side of the lake. Maintain path to the western side of the lake so that cycling around the lake is still possible. Completion of the path from Davies Road through Mulder Park to the lake. I think the current facilities and improvements (e.g. the walking/cycling path), and the maintenance of these facilities, are sufficient. Path from Jean Mulder Park to lake Finished path at Mulder Park Upgrade the gravel path, I like to cycle around and notice it's getting lots of pot holes.

Creation of an additional understated and small scale walking only path adjacent to the east boundary of the park as an alternative to the overscaled main mixed use path. A labyrinth, a walk-way across part of the lake to enable connection to the wetland, low footprint. Crushed stone paths into viewing points on the shore line. Would like to see the cycle path extended so that it is more easily accessed from the Eastern side of the lake. At the moment if you enter from Lakeway St or Jean and John Mulder park you have to carry bikes across grass to join with the cycle path. More / different paths A separate path for pedestrians preferable no asphalt. Sealed path along the Scotch College playing fields. Surfacing the Scotch College side pathway. A complete cycle track around the whole lake but just the footpath. A smooth path the whole way around for prams. The path around the west side resurfaced. Would also like more dogs off leads areas made available. I would love to see more boardwalks through the natural bush so you can feel a part of it & also see the lake without disturbing the wildlife. Also more shade trees planted along the path on the eastern side. PATH LIGHTS!! I don't go there after dark as the whole walking path is in darkness, feel quite unsafe. I would definitely use it more in the mornings and evenings if there was lighting. Also lighting installed on the main path around the lake. NONE other than keeping paths in good repair A bike path linking Lakeway Street to the lake and another linking the lake to John and Jean Mulder Park. More attention to non bituminised pathways near lake Sealed walking/cycle paths Better pavement/ walkway for walking- better surface Board walk through parts of the lake Would like distance markers on the old path Eliminate 'road' through it - path but not wide road. Please do not over develop this precious asset better access path to Claremont pool separate area cycling and walking tracks boardwalks through bush and gazebos over water for viewing birds Additional cycle paths Pathways maintained and in good order continue improving walk paths (as you have been doing) Bike path on western side of the lake Improve path in west side of lake lighting so you can walk at night The path around the lake at edge of Scotch College grounds is uneven more pathways, more benches, finish paths at Mulder Park Paved pathways from Lakeway Street to connect with circuit pathway. Complete paving around the lake Better walk path on south side Equipment/ facilities Bike Park More bins near the park and recreation areas More drinking fountains. Meditation area and/or labrinyth Perhaps a water playground (bit like the one in Hyde Park). Educational signage, community events The new playground at the Stirling Rd side was a bit of a missed opportunity. It could have been a lot better if you look at some other "natural" style playgrounds around Perth, but instead is pretty basic. Outdoor chess, area for volley/basketball, pavilion/shelter for' just sitting', boardwalk at northern end. Skatebaord park similar to Fremantle to be put in by the playground. Greater safety initiative for night use (solar lighting) serene picnic area like Mosman Park has near Chidley point with waterways etc. Fresh water for drinking.

Garbage bins on east side of lake. Expanded off lead dog exercise in SE corner Build a fence to make a dog exercise area Expanded cafe facility A good adventure playground for older children, say 6-12. Something like the new one at Perry Lakes. A skate board park. A labyrinth would be a peaceful area to spend quiet time. Some art work - sculptures - could be Aborginal, a piece from Sculpture be the Sea. Educational signage giving the cultural and historical aspects of the area. For family activities: Maybe a basket ball hoop at the Golf Club Pavilion, bocce courts, outdoor ping pong table, as these do not require a concrete pad More seating around the lake with shelter from sun and rain, improve the quality of the sealed path around the lake (western side) Upgrade of the children's playground areas to cater for older children. A very good example is the Mosman Park Adventure playground, behind the MP tennis Club.Spend money on the Par 3 Golf Course,as it is a great facility for young and old. 1) Sports/exercise: Some exercise groups or programmes to join or challenge yourself with, or team sports facilities, 2) getting younger people involved - skate ramps, bike tracks, ymca programmes - climbing walls, etc. 3) pets: seeing more community facilities on the underused grass areas such as fenced dog areas with dog gym), 4) nature: nature tours, boardwalks with signs closer to the lake, to not loose visbility of the lake (this is becoming more of a challenge) 5) education: school holiday programmes to educate kids about the area's history, fauna and flora, geology etc. kids & family activity area Soccer pitch for social games, basketball hoop, outdoor table tennis and footy goals for the families and young in the Town. I would like to see the scooter track repaired; more gym equipment; and playground equipment that is fun for kids over 10yo I would like to see some of the dead timber removed, there is a large dead tree near the gymn equipment. I would like to see the cafe / Golf shop done up. Maybe more benches on the way round the lake Maybe a bird hide. Amphitheatre for productions and music - bands, drama and dance. Seat/table facilities close to the lake near the middle of the east side, it used to be a nice spot to sit on the grass and admire everything, now it's an uninviting sandpit with limited access. East-west walkway across the lake, and/or another walkway out into the lake similar to existing one with covered viewing platform. A casual alfresco restaurant option - e.g. pizza evenings Solar powered lighting around the pathways better gym, scate park, hockey turf I would like the lake and the banks improved to a standard similar to Lake Monger. The lake could be cleaned out towards the end of summer, deepened and lined with bentonite to retain water year-round. An island could be created to provide wild-life with an area protected from foxes and dogs. The amenity would be spectacularly improved. Greens on golf needs improvement. KEEP THE ABILITY TO SEE THE LAKE AND BIRDLIFE. NOT BE FENCED IN Redevelop the pool and add a mixed purpose gym and community centre like what was done at Hawthorn Victoria. more bins and plastic bags for bins Expanded cafe More water fountains. Maybe picnic tables in quiet areas. Better maintenance of the golf course, which is so user friendly for all ages and capabilities Table tennis facilities as installed in the Cliff Sadlier Reserve close to the Jolimont PS playing fields. An improved levelled area for ball sports in the same vicinity. More exercise stations at the north end of the lake. More signs on Davies rd for cars to slow down!! Especially near school at 40 km on Montgomery. Never any police there like at jolimiont primary school. More bins in the barbecue area and around the walking trail. Recycle bins as well. People often throw their bottles in the lake if they can't find a bin. Also, clearer and stricter rules for dog exercising.

No Dog poo on paths and dogs off the leash More tables and chairs like at playground area. Sometimes it is nice to sit and observe bird activity. I would love to see a large adventure playground for older kids. There are many examples in the eastern states. Finished path at Mulder Park- more benches and bins An interpretive centre for native bushland, birds and history. place for school children to learn bushland rehabilitation and for classes like at herdsman lake. with education staff available for various community based activities such as history tour, bird walk and watching, turtle lifecycle education, weed management. I love the new benches and tables, especially where there a couple of benches together maybe a bigger café facility with options for lunch menu. information on which zones have been planted when with which grants and by whom, such as big help mob or indian group. public toilets somewhere. proper bike lanes in davies rd and Alfred rd Golf driving range Dog walking areas Revitalised golf course, club house, with an environmental education centre for schools and public Would like to see more gathering areas like gazebo's and BBQ facilities. Possibly more picnic areas more parking on Claremont side. Not much more. Shade / weather proofing on the seats, open up the access to the lake as it is now being blocked in from the pathways/ what point in having some seats that are orientated in the wrong direction with no views - who makes these decisions and do they ever go and then use the seats?? PATH LIGHTS!! I don't go there after dark as the whole walking path is in darkness, feel quite unsafe. I would definitely use it more in the mornings and evenings if there was lighting. Improved signage public art and more tables/benches Also lighting installed on the main path around the lake. A few more benches to sit on to enjoy the views A small music shell or bandstand More children's play grounds, like Kings Park dinosaur areas Something for youth, footy goals, basketball hoop etc Skate Park AFL football post (one set) near the Alfred Road/Davies Road BBQ and play equipment.. Bigger kitchen at Lake Espresso More BBQs- perhaps a 'nature scape' type play area seating and covered rest/eating areas Improvements BBQs, seating, PARKING- there is no where to park. Stop making it a sanctuary for birds and plants- it is a park for people. More information about nature and the wildlife- a small visitor centre More seats New bins and dog bags and the South West side of the dog exercise park Cinema A maze- (can't read the rest) Need more BBQs more parking room Playground for older children (8+) Full size nine holes and golf practise driving range day/night An adventure playground for children ages 10-18. Something ... challenging An adventure/nature playground for older kids More water fountains and some children monkey bars Outdoor table tennis, skate area, teenage hangout area like Daglish Park Skate park to replace the PCYC skate park Dog poo bins and bags at the end of Glouster St/ Entrance to Cresswell Park Rubbish bins/ BBQ area at Mulder Park Another bird feeder near Mulder Park or a bird watching platform BBQ and kids playground at Stirling Road Roof over café open area basketball hoop, cemented area for older youths. Skate park, dog exercise area running N-S on eastern area More- BBQs to encourage ratepayers here

Corner shop selling milk, bread by Bilbo's. More tables and benches in BBQ areas The water tank ( Stirling Road) entrance is new but water pressure low. Another tank would be useful. A skate park to replace the lost PCYC facility More playgrounds other side (Lakeway) Another BBQ and gym at other end of the park. More drinking taps More bins, more pathways, finish paths at Mulder Park The gym is well run but could do with more space. Picnic area/bbq Other/ unsure Improved access across shenton road near the cedus for people accessing lake from Claremont and railway station. It's a busy, dangerous corner that needs improvement, not only for lake users but also for the numerous school children who make the crossing from train station to bus stop with no pedestrian crossing or lights. Take a look during the school run/ morning rush hour! There will be an accident one day. None Maybe a wine bar licence for the coffee shop. Taking down the wire fencing now that the bush has grown. Limited to avoid over development I feel the Nyungar history and interpretative content is pretty basic and I think getting to the next level of depth with far more detail about the dreaming stories of the lake, day to day traditional and ceremonial use and connecting this to the current use by traditional owners and other community members would add a lot of depth to the interpretive meaning. I think the sense of place would be consolidated by deepening this aspect of community-environment connectedness. By deepening the connection people have to the lake I think you will be able to grow the support and use of the lake, and make it more special for the community. I think the large logs, cut from the development, could be used for sculptures/artists in residence to support some reconciliation activities. I think the re-vege work is great, really excellent. Perhaps a lot more seedlings could be provided by the Town – they are pretty cheap compared to many other budget items. It is frustrating to see dogs off the lead so often – not just for birdlife but also a couple of times my daughter has been scared by dogs rushing up to her. Perhaps rangers could walk or ride around the lake more often and talk though the impacts with people letting their dogs off. a casual alfresco restaurant option - e.g. pizza evenings Keep the lake topped up from bores at Scotch College, Lake Claremont Golf course, The Claremont Tennis Club, the Shenton Road public open space and the artesian bore at the Claremont swimming pool. This will improve the capacity for wild life in and around the lake. Aboriginal Heritage information I love the new nature areas an interpretive centre for native bushland, birds and history. place for school children to learn bushland rehabilitation and for classes like at herdsman lake. with education staff available for various community based activities such as history tour, bird walk and watching, turtle lifecycle education, weed management. I love the new benches and tables, especially where there a couple of benches together maybe a bigger café facility with options for lunch menu. information on which zones have been planted when with which grants and by whom, such as big help mob or indian group. public toilets somewhere. proper bike lanes in davies rd and Alfred rd None. Maintain it's pristine beauty A bar with the cafe Give Lake Espresso a liquor license. Interpretive/Education Centre - perhaps as part of upgrading the golfclub Interpretive material about natural, aboriginal and European heritage Restriction in place on the speed of cyclist I would like to see the cafe / Golf shop done up. information about the animals None Keep it simple, no further amenities Perfect as is Please do not add any facilities close to our house

Perfect as it is- credit to great council, best address in Perth. 50-60 Ibis out feeding each morning, sanctuary for them Keep Olympic time-trial lycra clad cyclists away nil NO development, NO loss of land- leave maintain as it is Please None Repair the ones that exist first Don't be tempted to keep adding Benefit and charm it its open feeling None- please keep it as it is, I like the tranquillity None Golf course reinstatement Not sure More protection for wildlife A quiet place to rest and meditate More of the same Keep it simple No more commercial More information about wildlife. Nothing. It is great as it is I think it is perfect now Nothing Balance of activities is good as per local residents and not trying to be Kings park Satisfactory Bring back the long nine golf course Fix the water depth gauge Too many 'improvements' might detract from its charm Stop the use of poison


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13.2 PLANNING AND DEVELOPMENT

13.2.1 LOT 84 (27) FERN STREET, SWANBOURNE - PROPOSED SCREENING TO LOUVRE WINDOWS AND MODIFICATION TO OBSCURE FILM TO LIVING ROOM AND STAIRWELL

File Ref: A-1635 / 2015.00165 Attachments – Public: Location and Submission Plan

Photographs Attachments – Restricted: Plans Submissions Responsible Officer: David Vinicombe

Executive Manager Planning and Development Author: David Vinicombe

Executive Manager Planning and Development Proposed Meeting Date: 15 December 2015 Date Prepared: 7 December 2015 90 Days Due Date: 25 January 2016 Property Owner: Simon and Lydia Winter Submitted By: Simon Winter Area of Lot: 685m2

Zoning: Residential R20 Enabling Legislation: Planning and Development Act 2005 (PDA)

Planning and Development (Local Planning Schemes) Regulations 2015 (LPS Regs) Town Planning Scheme No. 3 (TPS3) Residential Design Codes (RDC) Residential Amenity Policy (LV129)

Summary • Application for Development Approval received for modifications to the

approved residential dwelling recently constructed on site to remove and modify screening requirements.

• This application has resulted from the owner’s desire to achieve improved natural ventilation through the house and modify the window and screening proposals presently approved by Council.

• A previous application for modifications to screening was refused by Council on 7 July 2015. While the applicant had the right to seek a review of Council’s decision at the State Administrative Tribunal (SAT), he has worked proactively with Council staff in an attempt to find alternative screening solutions to satisfy the privacy concerns of the neighbours and improve natural ventilation in the house.


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• The proposal seeks approval for new screening proposals to the master suite to the west and entertaining area to the east. The proposal also seeks a relaxation of Council’s requirements for obscure glazing for the stairwell to the west and entertaining area to the north-east.

• Other than the above matters the subject of this application, the former privacy elements of the previous proposals have been inspected and have been brought into compliance.

• The initial proposal did not meet the ‘deemed-to-comply’ requirements of the RDC relating to visual privacy in regard to the screening and obscure glazing proposals for the master bedroom and entertaining area and these aspects require assessment under the ‘design principles’.

• Two neighbours were consulted and two submissions were received.

• The proposed mesh screens to the louvred windows in the master suite and entertaining area have been reviewed on site and found not to satisfy the privacy design principles as the angle of viewing to the neighbour’s windows (to the east) is not steep enough for the screening to become effective. An alternative of providing secondary obscured glass panels with a minimum height of 400mm and maximum height of 1.6m in front of the louvred windows has been suggested by the applicant and will totally obscure views to the neighbour’s windows when horizontal screening provided by the lower floor roof plinth is taken into account.

• Views to the north-east from the entertaining room are considered to suitably address the privacy design principles of the RDC and removal of the internal obscure glazing to the north facing windows is supported.

• The stairwell windows provide screening in excess of the deemed-to-comply requirements of the RDC and the privacy of the neighbour is considered to be suitably addressed consistent with Council’s Residential Amenity Policy – LV129.

• Application is recommended for approval, subject to relevant conditions.

Purpose The application proposes modifications to the screening of major and minor openings within the approved residential dwelling on the subject site. The application requires the Council’s determination due to neighbour objection.

Background The following table outlines key dates regarding this proposal:

Date Item/Outcome 27 October 2015 Planning Application received by Council 28 October 2015 Application undergoes internal DCU assessment 28 October 2015 Advertising commenced 11 November 2015 Advertising closed 7 December 2015 Report prepared for Council


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Past Resolutions Ordinary Council Meeting 7 August 2012, Resolution No. 136/12: THAT Council grant Planning Approval for the proposed demolition of the existing dwelling and proposed two storey dwelling at Lot 84 (27) Fern Street, Swanbourne, subject to relevant conditions and advice notes including: 5. The upper floor east facing windows to the void area shall be screened or

glazed in an obscure material to a minimum of 1.6m above the finished floor level of the upper floor entertaining area in order to restrict overlooking of the adjoining property to the satisfaction of the Executive Manager Planning and Development.

18. The wall to the bathroom on the western side of the upper floor be raised to a sill height of 1.6m and the window above to be obscured glaze in order to provide added privacy to the adjoining land owners.

CARRIED (NO DISSENT)

Condition 18 as detailed above has been complied with to the satisfaction of the planning department. Condition 5 is addressed as part of this application for approval. Under Delegated Authority on 7 August 2013 the Town issued Planning Approval for amendments to the approved two storey residential dwelling. The approval was granted subject to relevant conditions and advice notes including: 1c. Any upper floor windows shown as being finished in obscure glazed louvres

are to comply with the privacy requirements of the Residential Design Codes. Details are to be submitted to the Town for approval prior to application for a Building Permit.

Ordinary Council Meeting 7 August 2012, Council did not support a recommendation to approve modified screening proposals at 27 Fern Street, effectively refusing the application. The reasons for this were: 1. The property was developed contrary to the conditions set by Council. 2. The property is impacting unacceptably on the privacy and amenity of the

neighbours.

Heritage The property is not listed on the Town’s Local Government Inventory or the TPS3 Schedule of Heritage Places.

Consultation The application was advertised to the adjoining landowners to the east and west of the site in accordance with Local Planning Policy LG525 and two submissions were received.


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A summary of the submissions are provided as follows: Submissions Received

Address: 29 Fern Street, Swanbourne Submission Applicant Comment Officer Comment We have assessed the alterations now proposed by the owners of 27 Fern Street, Swanbourne, together with information and a screen sample provided by you. We comment as follows: Master Suite: As explained by you, we understand that the two louvre windows will each be fitted with an external mesh screen, which will obscure vision from these windows, this approach would be acceptable to us. Stairwell: We note that the approved design for the residence at 27 Fern Street, Swanbourne, requires that the glass in the stairwell be fully obscured for its full height. We also not that only a relatively small part of the glass has been obscured to date, with the result that the main entry door to our house is overlooked from this stairwell. Please see the attached photograph of the stairwell, taken from our doorway.

No comments provided in relation to the master Suite There are a number of reasons why we do not agree to screen the ground floor window of our stairwell;

1. It is a ground floor window

2. It is behind a tree and a 7 foot wall

3. We have already screened the upper floor portion of this window to the required height. In addition we screened the middle section of glass which is akin to screening the section that would normally be the slab itself. This lowers the screening height by another 40cm.

4. It is a stairwell, not a habitable area of our house.

The deemed-to-comply provisions of the RDC relating to visual privacy permit screening devices that obscure 75% of the view in the direction of the overlooking. At the horizontal plane, the mesh screen will not satisfy this requirement as it allows approximately 60% obscurity. Accordingly, the mesh screening requires assessment under the design principles. It is noted that when looking down, the angled perforations of the mesh screen reduce the obscurity to 100% as the view line angle increases. As a result of the design principle assessment of the proposed mesh screens, it was determined that views towards the ground did not achieve the required screening. The applicant has now proposed to modify the screening proposal to obscure glazing which will meet the deemed-to-comply requirements – see details below. The deemed-to-comply requirements of the RDC do not require the stairwell window to be screened. The screening provided up to a height of 1.6m above the floor height of the first floor level inclusive of the slab thickness is well in excess of the RDC requirements and are considered to satisfy Council’s Policy relative to Residential Amenity –LV129 as the combination of the boundary fence height, tree and screening provided limits the viewing of the neighbouring property.


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As discussed, we would accept a lesser amount of obscure glass in the stairwell window, providing that the obscure film be extended downwards from its current level by about a metre, to at least the same level as the top of the common boundary wall. This should ensure that our property is not overlooked from this stairwell. We trust that the Town of Claremont will ensure that our privacy is not compromised by any alterations to the original approval for the new house at 27 Fern Street, Swanbourne.

To help the council understand why we feel this screening is so unnecessary I have attached a series of pictures taken from the stairwell from the perspective of someone climbing the stairs. They are in order as I (a normal height male) climb the stairs starting from the ground. You will see from these pictures that there are no overlooking issues at all from any height. On the second from top step you can briefly see a small section of a 40cm high blacked out window of the garage but that is it. We strongly feel that there are no overlooking issues at all from this stairwell.

Noted Although inconsistent with the plans originally approved, if Council requires additional screening to be provided as requested by the neighbour and the applicant applies to the SAT for a review of this matter, it is expected that the SAT would rule in favour of the applicant. This aspect of the screening proposal is therefore supported. In the context of the above, a reasonable level of privacy has already been provided by the existing obscured glazing. Extension of the obscured glazing is not warranted.

Address: 25 Fern Street, Swanbourne Submission Applicant Comment Officer Comment Initial comments: After due consideration, ----- still feel that our privacy concerns with respect to our Master bedroom, toilet and Bathroom will not be fully met with the latest proposed mesh screening to be fixed to the outside of the louvers.

The screening material envisaged meets the council’s requirements of 75% obscurity. We were asked to comply with the previous approval and this material complies. It meets the council’s guidelines and we aren’t contravening any R-

Noted and supported. As indicated above, the deemed-to-comply provisions of the RDC relating to visual privacy permit screening devices that obscure 75% of the view in the direction of the overlooking. At the horizontal plane, the mesh screen will not satisfy this requirement as it allows approximately


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From the little sample we saw it still appears by your demonstration that standing a few feet away from the screening there still exists full visibility only to be restricted by moving quite close to the screening. Therefore, we feel that the "fixed and permanent" obscuring to 1.6m is still not being met by this latest proposal. Our viewpoint on the second story north eastern screening is reserved until we feel satisfied with a proper resolution to the louvred windows. Secondary comments: I obviously have quite a different understanding of the "obscurity" required for privacy. I thought that on the basis of the declined proposals last council meeting that this issue was referred to, that the owners of 27 Fern St had to make good to their original approved plans. We therefore support and reconfirm our position as to what was passed by council at this last meeting. Final comments: I understand then that this whole process can be dragged out from one proposal to the next until the owners of 27 eventually get an approval for what they have built instead of being made to adhere to what their original plans were approved on. Would that be a fair assumption in this instance?

Codes. No comments provided by the applicant on this matter. No comments provided by the applicant on this matter. No comments provided by the applicant on this matter.

60% obscurity. Accordingly, the mesh screening requires assessment under the design principles. It is noted that when looking down, the angled perforations of the mesh screen reduce the obscurity to 100% as the view line angle increases. As a result of the design principle assessment of the proposed mesh screens relative to the views from the entertainment room to the bathroom windows to the east, it was determined that the required level of screening was not provided. The applicant has now proposed to modify the screening proposal to obscure glazing which will meet the deemed-to-comply requirements – see details below. In the context of the screening to the east, being now modified by the applicant to achieve compliance with the deemed-to-comply requirements, the reserved comment from the neighbours is assessed relative to the design principles below. The applicant has the right to make application to Council to review the details of screening from the original approval. Providing the screening meets the deemed-to-comply or design principle requirements of the RDC, alternative screening measures may be considered by Council. The revised obscure glazing screening proposals now under consideration satisfy the deemed-to-comply requirements. Noted- see above. Technically the applicant is able to do this and has the right to seek a SAT review of any decision Council makes, if they believe the decision is unjustified.


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It is disappointing from our view point when during the construction phase of 27 Fern St it was clear to us that plans were not being adhered to. On the few occasions I bought this to planning dept attention and I spoke with Jeremy Swan and another fellow regarding this I was repeatedly assured that compliance would be enforced and we would just have to wait until completion. Now 12 months on we are in the situation where we and the other neighbours at 29 Fern St are having to repeatedly, in essence "fight" for our privacy rights. I really feel this is all the wrong way about.

It is often too early during construction to assume non-compliance and this can only be checked on conclusion of the development. This, as indicated above, does not prevent subsequent applications being lodged which meet the requirements in different ways. The revised proposals for the obscure glass screen more than satisfies the privacy requirements and is seen to resolve this concern.

Full copies of the submissions are attached to this report.

Discussion Description The approved two storey residential dwelling has been constructed and occupied by the owners of the property. A number of openings of the approved dwelling were not constructed in accordance with the approved plans (including not installing approved screening devices) and the applicant is requesting approval for these modifications. The majority of the former non-compliances have now been rectified on site. Remnant issues relate to the following matters:

• East Elevation – Entertaining Area

The entertaining area features two full height clear glazed windows and two full height clear glazed operable louvred windows. This application initially proposed to screen the louvred windows with a mesh to allow ventilation. The mesh included angled perforations which allowed for approximately 60% obscurity when viewed at the horizontal plane, but total 100% obscurity when viewed at a steep angle in the downwards direction. Section 5.4.1 of the RDC specifies the deemed-to-comply visual privacy requirements for the proposed development including minimum setback distances and/or screening provisions in order to prevent overlooking to adjacent residential developments. These include a 4.5m and 6m setback to major openings to bedrooms and other habitable rooms respectively. Permanent and other screening devices include obscured glazing, timber screens, external blinds, window hoods and shutters that are at least 75% obscure. Where an application does not meet the deemed-to-comply requirements, applicants may seek to satisfy the RDC requirements through consideration of the design principles which include minimising


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direct overlooking of active habitable spaces and outdoor living areas maximising privacy to the side and rear boundaries of adjoining residential properties. An on-site assessment of the proposed mesh screens revealed that the angle of the site lines towards the neighbouring bathroom windows was not steep enough to achieve the 75% obscurity standard. It was estimated that the screen only provided 65-70% obscurity and the bathroom windows were clearly visible. The applicant was requested to consider alternative screening measures and has advised that obscure glass will be fitted to the external frame with an upper height of 1.6m. A lower height of 400m is considered suitable as the roof plinth provides a horizontal screen which works together with the vertical screen to effectively prevent viewing of the bathroom windows (see attached photograph), whilst assisting with ventilation. Should Council support the application, an appropriate condition is proposed.

• West Elevation – Master Bedroom

The master bedroom features two full height clear glazed operable louvred windows located behind curtains. It was initially proposed under this application to fit the external mesh screen as detailed above, but in view of the assessment of the design principles, the screening is to be modified to obscured glazing (as detailed above), which satisfies the deemed-to-comply requirements. The stairwell features a full height window which was originally proposed to be screened to a height of 1.6m above the first floor level, to the ground. At the present time it is screened with obscured film to the underside of the first floor slab. An addition, the existing boundary fencing is 2.1m high and semi-mature tree has also been planted within the setback area adjacent to the stairwell. The screening provided exceeds the deemed-to-comply requirements of the RDC. Council Policy – Residential Amenity LV129 aims to guide Council on privacy matters to ensure that new development considers the preservation of reasonable amenity for occupiers of adjoining properties and the surrounding area. The full height clear glazed window to the stairwell has been obscured partially below and 1.6m above adjacent finish floor level of the first floor to prevent overlooking to the west. The attached photos illustrate the view from the base of the stairs, middle landing and top of the stairs towards the neighbour to the west. As illustrated in the photos the obscured glazing restricts any potential overlooking to the west as a person ascends or descends the stairs. In conjunction with the tree planted in the setback area and the existing 2.1m high dividing fence it is considered that there is no adverse overlooking impact from the stairway and it is recommended that no further screening be required.

• North East Elevation - Entertaining Area

The entertaining area also features full height glazed windows that enclose the first floor level void along its internal elevation. The windows have a northern outlook towards Creswell Park through the void area. The windows also overlook the north-west corner of the property to the east (25 Fern Street) as illustrated in the attached photos. The view to the north-east includes the roof structure of a patio and BBQ


Page 17

area which has been recently constructed. It is noted that the neighbour’s pool area is located to the east of the neighbouring dwelling and not visible from the entertaining area. It is considered that the windows to the void area do not adversely overlook the neighbouring property and it is recommended the proposal to not screen these windows is supported.

Conclusion Based on the above, it is considered that the revised screening measures satisfy the deemed-to-comply and design principle requirements of the RDC and the objectives of Council Policy – Residential Amenity. It is recommended that the proposal be supported subject to the approved screening measures being implemented as soon as practically possible to satisfy the neighbour’s concerns.

Voting Requirements Simple majority decision of Council required.

OFFICER RECOMMENDATION THAT Council grant Development Approval for proposed modifications to the approved single house development to modify screening requirements at Lot 84 (27) Fern Street, Swanbourne, subject to the following conditions and advice notes: 1. All development shall occur in accordance with the approved drawings

(Planning Application DA2015.00165), as amended by these conditions. 2. The mesh screening proposed to louvred windows in the master bedroom

and entertaining area to be replaced with obscure glazed external screens with a maximum height of 1.6m and minimum height of 400m above the first floor level to the satisfaction of the Town of Claremont within 60 days of this approval.

PLANNING AND DEVELOPMENT

LOT 84 (27) FERN STREET, SWANBOURNE - PROPOSED SCREENING TO LOUVRE WINDOWS

LOCATION AND SUBMISSION PLAN

15 DECEMBER 2015

ATTACHMENT 1 – PUBLIC

PAGES 1

Lot 84 (27) Fern Street, Swanbourne

General Location: Lot 84 (27) Fern Street, Swanbourne (Source WhereiS)

Local Location: Lot 84 (27) Fern Street, Swanbourne

SUBMISSIONS RECEIVED REGARDING Lot 84 (27) Fern Street, Swanbourne

(Subject lot in black)

OBJ indicates a submission of OBJECTION was received. SUP indicates a submission of SUPPORT was received. CON indicates a submission of CONCERN was received.

NR indicates a submission was not received

ORDINARY COUNCIL MEETING – 1 DECEMBER 2015

hlofthouse

Polygon

hlofthouse

Callout

27 Fern Street

hlofthouse

Objection

hlofthouse

Objection

PLANNING AND DEVELOPMENT

LOT 84 (27) FERN STREET, SWANBOURNE - PROPOSED SCREENING TO LOUVRE WINDOWS

PHOTOGRAPH

15 DECEMBER 2015

ATTACHMENT 2 – PUBLIC

PAGES 61


External photo of stairwell provided by neighbour at 29 Fern Street


Internal photos from stairwell looking out to 29 Fern Street



Photo through louvers from entertaining area towards bathroom windows to the east and past roof plinth horizontal screening



Photo from entertaining area through void window to North-East Cresswell Park and rear yard of 25 Fern Street



Page 18

13.3 CORPORATE AND GOVERNANCE

13.3.1 REVIEW OF POLICY MANUAL

File No: COM/00032 Attachments: Town of Claremont Policy Manual 2015 Responsible Officer: Les Crichton

Executive Manager Corporate and Governance Author: Katie Bovell

Governance Officer Proposed Meeting Date: 8 December 2015

Purpose Report presents the Town’s Policy Manual for review by Council.

Background In addition to amendments made as necessary to the Town’s Policy Manual throughout the year, Council reviews the manual in its entirety each year to ensure its relevance and application. A full review of the Policy Manual, including public consultation, was completed in October 2010 resulting in; • 56 policies being modified to reflect current practices • 44 policies being deleted as they were no longer in use or relevant • 8 new policies being developed to guide and support current practice. Following the 2013 local government elections the manual was further reviewed with further changes to 24 policies during the period comprising; • 6 deleted as they were no longer in use or relevant • 12 adopted to guide and support current practice • 3 reviewed to confirm current practices • 5 modified to reflect current practices. The 2014 review was completed on 9 December 2014 with eight policy changes comprising; • 2 new policies • 1 review • 5 amended.

Discussion Development and maintenance of a Policy Manual provides good governance and direction to the Town of Claremont community, Council and administration. Council annually review the current policy manual in its entirety and make changes as necessary.


Page 19

Since the last review in December 2014, the following additions/amendments to the manual have been adopted by Council.

Policy Change OCM Date Resolution

LV129 Residential Amenity Adopted 19/05/2015 89/15

LG511 Investments Modified 02/06/2015 99/15

LV128 North East Precinct Design Guidelines Modified 16/06/2015 107/15

LV511 Investments Modified 21/07/2015 130/15

LG528 Gifts to Terminating Employees Adopted 15/09/2015 158/15

LG529 Appointment of Acting Chief Executive Officer Adopted 15/09/2015 159/15

LV124 Retention of Heritage Places, Heritage Areas and Heritage Precincts

Modified 03/11/2015 195/152

Existing policies reviewed for consideration with adoption of this Manual include;

Road Verges Policy EN302

Updated to protect existing street trees and future planting sites from being precluded by hardstand areas. Vehicle Access Crossovers Policy LV106 Updated to add reference to Australian Standard AS/ANZ 2890 and the Town’s preferred crossover materials. With concrete or paving being the preferred crossover material used within the Town, the maintenance of asphalt crossovers by the Town will be limited to asphalt crossovers existing prior to January 2016. In line with the existing policy, the maintenance of concrete or paved crossovers will not be the responsibility of the Town.

Footpaths Policy LV125 Updated to provide for current disability access requirements.

Planning Application Terminology changed to Development Application As a result of the introduction of the Planning and Development (Local Planning Schemes) Regulations 2015 (LPS Regs) deemed provisions, the former reference in Town Planning Scheme No. 3 to a “Planning Application” is now replaced with “Development Application”. This requires modifications to a number of Policies, being LV129 – Residential Amenity, PE400 – Christmas Carnival, PE404 – Vibrant Claremont – Community Support Program, PS202 – Town Centre Zone Signage and LG525 – Advertising of Planning (now Development) Applications. It is noted that the LPS Regs also introduce powers for the Town to require applicants to authorise the circulation of plans to neighbours as part of consultation processes. This will require operational procedures and processes to be developed prior to implementation, and a further review of LG525 once completed.


Page 20

Existing policies proposed for review early next year with some being considered for extensive modification or revocation include;

• PE400 Christmas Carnival Policy. • PE403 Public Art Policy. • LG509 Procurement.

Past Resolution Ordinary Council Meeting 9 December 2014, Resolution 203/14: That Council adopt the Policy Manual as attached.

CARRIED (NO DISSENT)

Ordinary Council Meeting 10 December 2013, Resolution 360/13: That Council adopt the Policy Manual as attached.

CARRIED BY AN ABSOLUTE MAJORITY (NO DISSENT)

Financial and Staff Implications Nil.

Policy and Statutory Implications Section 2.7 of the Local Government Act 1995 stipulates that it is the role of Council to determine the Town’s policies.

Communication/Consultation Nil.

Urgency The Policy Manual is an important document that outlines the overall direction of the Council.


OFFICER RECOMMENDATION That Council adopt the revised Policy Manual as attached.

CORPORATE

REVIEW OF POLICY MANUAL

TOWN OF CLAREMONT POLICY MANUAL 2015

15 DECEMBER 2015

ATTACHMENT 1

Town of Claremont Policy Manual Page 1

Town of Claremont

Policy Manual

Updated 15 December 2015


INTRODUCTION ........................................................................................................................ 5

LIVEABILITY ............................................................................................................................. 6

AGED PERSONS DWELLINGS LV100.................................................................................................. 6

TV SATELLITE DISHES LV101 ............................................................................................................... 7

UNDERGROUND POWER LV102 .......................................................................................................... 9

FORMER SWANBOURNE PRIMARY SCHOOL SITE DETAILED AREA PLAN LV103 ............. 10

LAKEWAY DESIGN GUIDELINES LV104 ........................................................................................... 11

TELECOMMUNICATIONS FACILITY LV105 ...................................................................................... 12

VEHICLE ACCESS – CROSSOVERS LV106 ..................................................................................... 14

PAVEMENT MATERIALS LV107 .......................................................................................................... 16

RIGHT OF WAYS / LANEWAYS LV108 ............................................................................................... 17

DAMAGE BONDS (CONSTRUCTION SITES) LV109 ....................................................................... 19

ROAD WAY KERBING LV110 ............................................................................................................... 20

KERBSIDE STREET NUMBERS LV111 .............................................................................................. 22

TRAFFIC DATA AND MONITORING LV112 ....................................................................................... 23

BICYCLE INFRASTRUCTURE POLICY LV113 .................................................................................. 25

TRAFFIC INTERVENTION WARRANT LV114 ................................................................................... 26

PRIVATE PROPERTY MAINTENANCE POLICY LV115 .................................................................. 27

FRONT FENCES LV117 ......................................................................................................................... 29

LIGHTING OF PUBLIC CAR PARKS LV118 ....................................................................................... 31

APPLICATIONS TO STRATA TITLE BUILDINGS LV119 ................................................................. 32

MINIMUM STANDARDS OF RESIDENTIAL BUILDINGS FOR APPROVAL OF ISSUE OF STRATA PLAN TITLE LV120 ................................................................................................................. 34

KEEPING OF MORE THAN TWO DOGS ON A PROPERTY LV121 ............................................. 36

HERITAGE PLACES ARCHIVAL RECORDS LV122 ......................................................................... 38

RETENTION OF RESIDENTIAL CHARACTER LV123 ..................................................................... 39

RETENTION OF HERITAGE PLACES, HERITAGE AREAS AND HERITAGE PRECINCTS LV124 ......................................................................................................................................................... 45

FOOTPATHS LV125 ................................................................................................................................ 48

PROGRAMMED INFRASTRUCTURE MANAGEMENT LV126 ....................................................... 50

DOGS IN PUBLIC PLACES LV127 ....................................................................................................... 52

NEP DESIGN GUIDELINES LV128 ...................................................................................................... 54

RESIDENTIAL AMENITY LV129 ........................................................................................................... 56

PROSPERITY .......................................................................................................................... 59

ALFRESCO DINING PS200 ................................................................................................................... 59


LICENSED PREMISES WITHIN THE TOWN OF CLAREMONT PS201 ........................................ 60

TOWN CENTRE ZONE SIGNAGE PS202 .......................................................................................... 63

BUSINESS IMPROVEMENT DISTRICT (BID) PS203 ....................................................................... 74

DEVELOPER CONTRIBUTION TO INFRASTRUCTURE UPGRADING PS204 .......................... 76

ENVIRONMENT ....................................................................................................................... 78

WASTE MANAGEMENT SERVICES EN300 ...................................................................................... 78

VERGE PROTECTION NEAR BUILDING SITES EN301 ................................................................. 79

ROAD VERGES EN302 .......................................................................................................................... 80

USE & MANAGEMENT OF FORESHORE RESERVES EN303 ...................................................... 83

TREE PROMOTION EN304 ................................................................................................................... 84

STREET TREES EN305 ......................................................................................................................... 86

TREE PRESERVATION EN306 ............................................................................................................ 88

USE OF RESERVE EN307 .................................................................................................................... 90

GRAFFITI ERADICATION EN308 ......................................................................................................... 92

SHADE OVER PUBLIC PLAYGROUNDS EN309 .............................................................................. 94

PEOPLE ................................................................................................................................... 95

CHRISTMAS CARNIVAL PE400 ........................................................................................................... 95

SPONSORSHIP OF TOWN OF CLAREMONT ACTIVITIES PE401 ............................................... 96

LEASING OF COUNCIL FACILITIES TO COMMUNITY GROUPS PE402 ................................. 101

PUBLIC ART PE403 .............................................................................................................................. 103

VIBRANT CLAREMONT – COMMUNITY SUPPORT PROGRAM PE404 ................................... 104

MUSEUM SERVICES PE405 ............................................................................................................... 105

LIBRARY SERVICES PE406 ............................................................................................................... 107

ENTERTAINMENT EVENTS PE407 ................................................................................................... 109

LEADERSHIP & GOVERNANCE .......................................................................................... 111

EFFECTIVE PEOPLE MANAGEMENT LG500 ................................................................................. 111

ELIMINATION OF VIOLENCE, HARASSMENT & BULLYING IN THE WORK PLACE LG501 113

EQUAL OPPORTUNITY LG502 .......................................................................................................... 115

ANNUAL BUDGET PREPARATION & PLAN FOR THE FUTURE REVIEW LG503 .................. 117

FINANCIAL RESERVE ACCOUNTS LG504 ..................................................................................... 119

SUSTAINABLE LOAN FUNDING LG505 ........................................................................................... 121

EXPENDITURE VARIATIONS – OPERATING BUDGET LG506 .................................................. 124

ENTERTAINMENT LG507 .................................................................................................................... 125

ACCOUNTING LG508 ........................................................................................................................... 126

PROCUREMENT LG509 ...................................................................................................................... 130


DISPOSAL POLICY LG510 .................................................................................................................. 132

INVESTMENTS LG511 ......................................................................................................................... 134

CORPORATE PURCHASING CARDS LG512 .................................................................................. 140

WEBSITE LINKS LG513 ....................................................................................................................... 142

CLOSED CIRCUIT TELEVISION LG514 ........................................................................................... 143

USE OF TOWN CREST & LOGO LG515 .......................................................................................... 144

COUNCIL MEMBERS FEES, ALLOWANCES & EXPENSES LG516 ........................................... 146

COUNCIL MEMBERS’ REPORTS ON EXTERNAL ORGANISATIONS, COMMITTEES AND FORMAL MEETINGS LG517 ............................................................................................................... 148

RECORDS MANAGEMENT POLICY LG518 .................................................................................... 150

COUNCIL FORUMS POLICY LG519.................................................................................................. 153

EQUAL OPPORTUNITY CUSTOMER SERVICE STATEMENT LG520 ...................................... 157

DISPLAY OF INFORMATIVE MATERIALS IN ALL PROPERTIES OWNED BY THE TOWN OF CLAREMONT LG521 ............................................................................................................................. 158

FREEMAN OF THE TOWN LG522 ..................................................................................................... 159

EXECUTING OF DOCUMENTS LG523 ............................................................................................. 162

COMMUNITY CONSULTATION LG524 ............................................................................................. 163

ADVERTISING OF DEVELOPMENT APPLICATIONS LG525 ....................................................... 165

ASSET MANAGEMENT POLICY LG526 ........................................................................................... 169

FLEET MANAGEMENT POLICY LG527 ............................................................................................ 172

GIFTS TO TERMINATING EMPLOYEES POLICY LG528 ............................................................. 174

APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER POLICY LG529 ........................... 176


INTRODUCTION The Town of Claremont Policy Manual 2013 contains all of the Town’s policies adopted by Council on 5 October 2010. The Policy Manual was reviewed by Council on 15 December 2015. Policies are located under the five Key Focus Areas of the Town of Claremont i.e.

• Liveability; • Prosperity; • Environment; • People; and • Leadership and Governance. Policies will generally fall under the Key Focus Area whose responsibility has been recognised as the ‘lead’ for this policy, although most policies will overlap other operational areas within the organisation. The Policy Manual is reviewed by Council every two years as a minimum to ensure its relevance and application within the community in which it serves.


LIVEABILITY AGED PERSONS DWELLINGS LV100

AGED PERSONS DWELLINGS LV100

Key Focus Area: LIVEABILITY

Responsibility: EXECUTIVE MANAGER PLANNING & DEVELOPMENT Relevant Council Delegation:

Rationale The Town of Claremont has developed the following conditions of approval and restrictive covenants for the development of aged persons’ dwellings. Policy The Town of Claremont will place the following conditions on all future approvals for aged or dependant persons’ dwellings:

1. There shall be at all times one permanent occupant of each dwelling unit who is an aged or dependant person, or surviving spouse of that person;

2. In these conditions, ‘aged or dependant person’ means a person who is aged 55 years and over or a person with a recognised form of handicap requiring special accommodation provisions for independent living or special care.

For strata title applications:

3. Prior to occupation of any dwelling unit and at all times thereafter, the registered strata plan of the development shall, by an appropriate endorsement on the strata plan, restrict the use of each lot in the manner set out in condition 1.

For single dwellings:

4. Prior to the occupation of any dwelling unit and at all times thereafter, a restrictive covenant shall be registered as an encumbrance on the certificate of Title of each lot of the development, which covenant restricts the use of each lot in the manner set out in condition 1, in favour of each other lot of the development.

Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Reviewed 29/02/2000 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


TV SATELLITE DISHES LV101

TV SATELLITE DISHES LV101



Rationale The Town of Claremont recognises that TV Satellite dishes are an important element in facilitating communications in the future and that they will be a common fixture in most households. The purpose of this policy is to provide the guiding principles for the installation of TV satellite dishes to minimise the visual effect on the Town’s streetscape. Policy Residents wishing to install a TV satellite dish will need to follow the following:

1. Satellite dishes are to be located so that they are not visible from a street unless:

• The applicant submits information from a qualified consultant that there are valid technical reasons why the dish must be located in a visible location;

• There are no suitable locations where the dish can be located so it is obscured from view;

• The dish is to serve more than three dwellings.

2. Generally satellite dishes shall not exceed 1.8m in diameter unless:

• The applicant is able to provide technical information concluding that the dish needs to be a larger dish, or;

• The dish is to serve more than three dwellings.

3. Satellite dishes shall not be located so as to obstruct a view or cause a shadow over adjacent land greater than would be cast by a 1.8m high fence on the common boundary.

4. All applications should include:

• A site plan of 1:100 showing the location of the dish in relation to the dwelling and adjacent dwelling;

• The height of the dish in relation to road and ground levels;

• An engineer’s detail confirming that the installation meets the requirements of SA Loading Code 1170, Part 1 Dead and Live Loads and Part 2 Wind Loads;

• Any other information Council may require. All applications shall be made on a Form 1A Application for Planning Approval and be referred to Council for its determination if not fully compliant with this policy. Council may refer any application to a person or persons for any advice on any matter relating to the technical aspects of the installation.


Council shall consider the technical advice submitted by the applicant and any advice obtained in determining an application but shall not be bound to accept any advice given or adopt any recommendation of those persons.

Other Relevant Policies and Documents Form 1A Application for Planning Approval Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Reviewed 27/04/1999 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


UNDERGROUND POWER LV102

UNDERGROUND POWER LV102



Purpose The purpose of this policy is to outline the Town of Claremont’s guidelines for the provision of underground power. Policy The following guidelines are in relation to the provision of underground power in residential developments within the Town of Claremont:

1. All planning approvals require the applicant to make provisions within the building for future underground power point of attachment and provide onsite means of future cable access from the property line to the building, to Western Power’s specification.

2. The Town of Claremont shall provide a supportive role to the provision of underground power supplies by the restoration of surfaces, landscaping, improved poles and lighting and tree replanting where resident initiatives based on already established procedures are concluded.

The Town of Claremont shall continue to urge the Western Australian Government to provide underground power to the area. Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Reviewed 28/09/1999 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


FORMER SWANBOURNE PRIMARY SCHOOL SITE DETAILED AREA PLAN LV103

FORMER SWANBOURNE PRIMARY SCHOOL SITE DETAILED AREA PLAN LV103



Rationale To provide a detailed area plan for the former Swanbourne Primary School Site for the purpose of outlining the provisions and r-code variations for developments. Policy Please refer to DS-35 Former Swanbourne Primary School detailed area plan provisions and R-Code variations. www.claremont.wa.gov Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 21/07 06/02/07 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting

http://www.claremont.wa.gov/


LAKEWAY DESIGN GUIDELINES LV104

LAKEWAY DESIGN GUIDELINES LV104



Purpose The purpose of this policy is to provide the guidelines for the development known as ‘Lakeway’ within the Town of Claremont. Policy Please refer to www.claremont.wa.gov.au Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 374/07 20/11/07 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting

http://www.claremont.wa.gov.au/


TELECOMMUNICATIONS FACILITY LV105

TELECOMMUNICATIONS FACILITY LV105



Purpose To provide the guidelines for assessing applications for installing ‘low impact’ telecommunications infrastructure within the Town of Claremont. Policy The Town of Claremont recognises the increasing request for telecommunications infrastructure, and as such has developed guidelines for the location of these facilities within the Town. These guidelines are based on achieving the following:

• To minimise any health risks associated with the provision of mobile telephone infrastructure;

• To minimise the visual impact of infrastructure associated with the provision of mobile telephone services; and

• To facilitate the provision of efficient and reliable telecommunications services in the Town of Claremont.

Where an application is referred to Council, the carrier shall be requested to consider the following guidelines:

• A facility shall not be located within 300m radius of sensitive uses such as schools, child day care centres, nursing homes, hospitals, children’s playgrounds and all existing/proposed residential areas;

• A facility should not be located in an area where there is a predominance of buildings listed in the Council’s Municipal Inventory; and

• A preferred location for a facility is on top of an existing tall building or within a large commercial area or showground.

In terms of visual amenity and aesthetics, an applicant to be requested to consider:

1. Co-location and use of existing structures;

2. Use of vegetation for screening;

3. Towers being ‘slim monopole’ construction;

4. When utilising existing buildings, the facility is to be integrated into the overall architecture of the host building by positioning behind existing roof structures such as lift overrun towers.

On receipt of notice that a ‘low impact’ telecommunication tower is proposed, Council shall notify all owners and occupiers of land within a 300m radius of the proposed site.


Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Ordinary Council Meeting Reviewed 27/07/1999 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting


VEHICLE ACCESS – CROSSOVERS LV106

VEHICLE ACCESS – CROSSOVERS LV106


Responsibility: EXECUTIVE MANAGER INFRASTRUCTURE Relevant Council Delegation:

Purpose 1. To ensure crossovers provide smooth and easy access for vehicles, while

⋅ Preventing stormwater flooding from the roadway ⋅ Creating a safe environment for footpath users ⋅ Providing for the Town’s infrastructure requirements

2. To balance the character of the Town’s leafy streetscapes with urban development and densification.

Policy 1. All new crossovers require application to the Town prior to commencing construction. 2. Crossovers will be designed and constructed as per Australian Standard AS/NZS 2890 and

the Town’s standards and specifications. 3. Crossover materials are to be either poured in-situ concrete or paving slabs with a concrete

apron provided at the road edge. 4. Where crossovers intersect a footpath, the footpath will have priority and continue through

the crossover. All new or reinstated footpaths are to be constructed to Town specifications and on the pre-existing alignment, unless directed otherwise by the Town.

5. Damage that occurs to the Town’s infrastructure or to public utilities during construction will be repaired at the owner/builder’s expense.

6. During any construction works owner/builders will ensure that street trees are protected to the satisfaction of the Town. Street trees are not to be removed without written approval.

7. The Town may inspect new crossovers to ensure compliance with current Town specifications.

8. To ensure streetscapes are not dominated by vehicle crossovers, the maximum number of crossovers per site will be limited to one. In exceptional circumstances, the Chief Executive Officer may approve additional crossover access.

9. When constructing a new crossover any redundant crossovers are to be removed with verge and kerb reinstated at the owners cost.

10. Where new premises are constructed, Council will contribute 50 percent of the cost of an approved crossover up to a maximum of $500. This one-off contribution will only apply to crossovers constructed to the Town’s standards and specifications. Council will not contribute to the replacement of the crossover at the end of its useful life.

11. Repairs to existing asphalt crossovers constructed before January 2016 will be undertaken by the Town. Maintenance of all other crossovers within the Town is the responsibility of the owner of the property which is being serviced by the crossover

12. When an existing asphalt crossover has reached the end of its life and is in need of total replacement, it will be replaced at the owners cost with Council contributing 50 percent of the


cost up to $500. This contribution will only apply to crossovers constructed to the Town’s standards and specifications.

13. When the Town is conducting road works which requires the removal of a section of brick paved or concrete crossover at the road edge line, crossovers will be reinstated in the Town’s standard approved kerb material, Claremont cream or grey concrete. Asphalt crossovers will have fully mountable kerb installed.

Other Relevant Policies and Documents Work Procedures Specifications for Vehicle Access

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 585/00 17/10/2000 Ordinary Council Meeting Reviewed 182/09 07/07/2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


PAVEMENT MATERIALS LV107

PAVEMENT MATERIALS LV107



Purpose The purpose of this policy is to provide guidelines for determining the pavement materials for paths, car parks, public laneways/public right of ways and roads surfaces.

Policy The Town of Claremont will use pavement materials that are affordable, durable, low maintenance, aesthetically pleasing and which provide safety and comfort for the user.

Principles: As a guide, the materials selected shall be:

• Shared and pedestrian paths on street verges - cream coloured concrete

• Shared/ bike/ pedestrian paths in parks and reserves - red asphalt

• Bike lanes on roads - red asphalt

• Outdoor Car parks - black asphalt

• Public laneways/Public right of ways - black asphalt (unless located within the Town Centre where Council will make a decision according to the merits of each case).

• Roads

- Carriageway (Low Traffic Volume and/or pedestrian/shopping precincts) - black asphalt Carriageway (High Traffic Volume) - black asphalt Parking Lanes - red asphalt Medians – red brick – stencilled concrete

Other Relevant Policies and Documents Work Procedures ‘Cream Coloured Concrete Specifications’. Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 335/00 27/06/2000 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


RIGHT OF WAYS / LANEWAYS LV108

RIGHT OF WAYS / LANEWAYS LV108



Purpose The purpose of this policy is to provide guidance to the management of private roads in Claremont.

Policy The Town of Claremont believes that private roads provide an important amenity to the neighbourhood and should, unless shown otherwise, remain open and in their natural state (unless there is a demonstrated view to the contrary by at least 75% of neighbouring landowners). Furthermore, the provision of services such as rubbish collection cannot be provided to properties via under width public streets and private roads.

The criteria for determining if a private road should be closed or remain open or varied in the right of the user. There is a presumption that a private road should remain open unless:

• Due to its width or configuration it is not accessible to vehicular traffic.

• A survey of contiguous owners and occupiers has shown that all those owners and occupiers wish the private road to be closed or the right of user varied.

No portion of a private street or right of way should be closed that will impede or prevent vehicular access to any property within that private street or right of way outside the area to be closed. This policy recognises that there will be occasions when a portion of a private road should be closed and a portion should remain open or that a portion of a private road be closed to some neighbouring owners while remaining open to other owners. In such an eventuality each of the respective portions of the private road may be considered as if they are separate entities.

In relation to the closure of a private road, where Council receives a request by all owners of property abutting a private road or portion thereof, it shall first determine:

• the approximate cost to purchase the land from the Crown;

• if the adjoining owners are prepared to purchase the land that is contiguous to their property;

• if the affected owners are prepared to meet the costs incurred by Council in placing the required advertisement in a newspaper circulating throughout the State.

Where Council is satisfied that there will be no isolated areas of land created by the closure and the owners of affected land are prepared to meet Council’s reasonable cost,

Council may proceed to initiate the closure of the subject private road in accordance Section 52 of the Land Administration Act 1997.

In relation to private road and right of way (ROW) improvements, when requested by more than 75% of the neighbouring landowners, to pave and drain a private road:


• Council shall first establish if at least 75% of those holders of the freehold in rateable land abutting the private road, the aggregate of the rateable value of whose land is greater than 75% of the rateable value of all the land abutting the private road, are agreed to the imposition of a “specific area rate”;

• Where Council has received confirmation in writing from 75% of the owners of rateable land and 75% of the owners of the aggregate value of the land abutting the private street are prepared to accept a “specific area rate”; or

• Where 75% of those holders of the freehold land in rateable land abutting a continuous portion of the private road (not being less than half the total length) the aggregate of the rateable land of whose land is greater than 75% of the rateable land of that portion of the private road, have agreed in writing to the imposition of a “specific area rate”;

• Council shall make every endeavour to pave and drain that private road or portion of private road as the case may be, within a 6 month period and thereafter maintain the surface of the private road in good order and condition.

A declaration of under width streets is not supported by Council and will only be considered in exceptional circumstances. When requested to do so by all owners of land which is contiguous to a private street, Council may only initiate action to have that street declared an underwidth street where:

• All contiguous owners have agreed in writing to cede all of their land that is within 4.5 metres of the centre line of the ROW; and

• Have made a cash payment of the estimated cost to pave and drain that portion of the ROW that is contiguous with their land including the land to be ceded in (i) above;

• Council may make application to Minister for Lands under Section 56 of the Land Administration Act 1997 for that street to be dedicated.

Other Relevant Policies and Documents Section 52 of the Land Administration Act 1997. Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Reviewed 25/01/2000 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


DAMAGE BONDS (CONSTRUCTION SITES) LV109

DAMAGE BONDS (CONSTRUCTION SITES) LV109



Purpose The purpose of this policy is to promote the protection and/or repair of the Town’s infrastructure and to set out guidelines for cost recovery if damage is done to the Town’s infrastructure during construction. Policy The Town of Claremont is the owner/custodian of various types of infrastructure such as street trees, footpaths, kerbs, and roads. To discourage damage, and to encourage proactive repairs are made to the Town’s infrastructure, the Town will administer all applications to conduct works by the Town’s Infrastructure Clearance Form. This will apply when approval is sought for the construction of a new crossover and when planning approval is sought for a new building, substantial additions, or for demolitions. Other Relevant Policies and Documents Infrastructure Clearance Form. Notice of Approval and Infrastructure Bond Refund Form. Vehicle Access – Crossovers LV106. Specification for Vehicle Access. Footpaths LV125. Work Procedures Infrastructure Clearance.

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 182/09 07/07/2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


ROAD WAY KERBING LV110

ROAD WAY KERBING LV110



Purpose To ensure all kerbing works with the Town is of a consistent quality and used appropriately in line with the Australian Standards and Main Roads Western Australian (MRWA) guidelines. Policy The Claremont Town Council requires kerbing to be of a consistent standard / design and constructed using quality products and construction methods. Kerbing type is determined by the following:

• Safety considerations • Functional road hierarchy, • Traffic volumes, both motorised and non motorised, • Parking criteria e.g. verge or road side parking, • Visual amenity, • Resident consultation.

Safety issues take precedence over other determining factors and will be assessed by an appropriately qualified and experienced civil designer. Approval is delegated to the CEO. To ensure the appropriate and consistent use of kerbing the town will ensure that:

• Developments and subdivisions conform with the kerbing policy ,

• All kerbing works are safe, aesthetically appropriate for the area and its use,

• Adhere to Australian Standards and MRWA Guidelines.

• Use materials that provide best value, and are endorsed by MRWA.

• The Town, on the following category of roads, generally utilises; o District Distributor (category A) – a ‘Barrier’ profile kerbing, o District Distributor (category B) – a ‘Barrier’ or ‘Semi-Mountable’ profile kerbing, o Local Distributor – a ‘Barrier’ or ‘Semi-Mountable’ profile kerbing, o Access roads and lane ways – Semi – Mountable, Mountable, or Flush profile

kerbing.

• Physical local area traffic management treatments o Traffic Islands – Semi Mountable or Mountable profile Kerbing o Intersections – Semi Mountable or Mountable profile Kerbing o Roundabouts – Mountable and Barrier profile Kerbing

Provided no storm water runoff will occur, residents may apply to the Infrastructure Division to install a small section of mountable kerbing (to specification) to allow access to a secondary access intended


for occasional use, e.g. boat or caravan access. This may only be permitted should a crossover of a suitable width is unable to be installed.

Other Relevant Policies and Documents 1. Town of Claremont Kerbing Standard Drawing and Specification. (S0004). 2. MRWA Kerbing Standards and Specifications 3. MRWA ‘Perth Metropolitan Area Functional Road Hierarchy’ Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 3/07 06/02/07 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


KERBSIDE STREET NUMBERS LV111

KERBSIDE STREET NUMBERS LV111



Purpose To easily identify the street numbers on properties to facilitate ease of access for the following:

• Drivers of Emergency vehicles and other service vehicles • Visitors / shoppers • Pedestrians / cyclists • Contractors

Policy The Town of Claremont wishes to facilitate ease of access and locating of households, apartments, shops, offices, showrooms and other properties in the Town. In order to enable this, we support the installation of street numbers on kerbs in a standard size and format. The objectives of this policy are to:

• Improve safety and security of residents • Allow easy identification of properties by emergency services and visitors • Complement the attractiveness of the Town

The kerbside street numbering system is to be consistent with the type, size, colour and location. The numbers are to be 75mm high yellow numerals, painted on a green reflective background (100m x 150mm minimum). Numbers are to be placed adjacent to the crossover (if present at the front of the property) or opposite the letterbox. Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 3/07 06/02/2007 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 12/10/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


TRAFFIC DATA AND MONITORING LV112

TRAFFIC DATA AND MONITORING LV112



Purpose This policy is to promote the Towns commitment to the monitoring of traffic on both its road and bicycle network. Policy The Claremont Town Council guarantees that traffic data is continually and accurately collected, maintained, accessible and recent at any time to be used in council activities. The town will accept the following level of quality from its traffic data:

• Data will be audited to guarantee over 95% accuracy.

• The absolute minimum number of days for accurate data collection is five (5) consecutive days, of which two must be Saturday and Sunday.

• Data collection will be programmed to occur over 7 consecutive days, unless specified otherwise.

• Data collection will occur during school terms (unless specified otherwise)

• All data collection undertaken will pick up the following aspects as a minimum: o Vehicle numbers over time o Speed statistics o Vehicle class

• All traffic data must be deemed ‘recent’ to be used (except when used in comparison). ‘Recent’ road traffic data is to be determined by the roads function as per the MRWA ‘Perth Metropolitan Area Functional Road Hierarchy’, and a complete road is represented by a minimum of one data survey per road section. Validity of such roads is as follows:

• District Distributor A & B Category: o Data is valid for two (2) calendar years.

• Local Distributor Road: o Data is valid for three (3) calendar years.

• Open Ended Access Road: o Data is valid for four (4) calendar years.

• Cul-de-sac Access Roads, Laneways and Right of Ways (ROWs) o Data is valid for five (5) calendar years.

‘Recent’ Bicycle traffic data is determined by the route prevalence and a minimum of one data collection will be undertaken per route. Validity of data is on the following basis:

o Perth Bike Network (PBN) routes, Principle Shared paths: - Data is valid for four (4) calendar years.


o Off Road Shared Path, On Road Bicycle Lanes: - Data is valid for five (5) calendar years.

To ensure that data is maintained as recent and complete the Town will:

o Allocate funding annually to ensure that all the Towns road and bicycle network is valid. o Seek external funding where possible to supplement the Towns annual required commitment.

Other Relevant Policies and Documents Austroads Part 3 – Traffic Studies Work Procedures Town of Claremont Traffic Data Entry Procedure.

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


BICYCLE INFRASTRUCTURE POLICY LV113

BICYCLE INFRASTRUCTURE POLICY LV113



Purpose To guide the management, maintenance and provision of existing and proposed bicycle paths, bicycle furniture and promotional documents. Policy The Claremont Town Council supports the use of non motorised transport (including bicycles), as a means of transport, recreation and fitness. The Town of Claremont will:

• Have a ‘Bike Plan’ document which outlines: o The Towns current bicycle infrastructure; o Opportunities for expansion of the Towns Bike Network; o Initiatives to promote cycling; o Plans and maps to illustrate and promote the Towns Bike Network; o Incorporation of adjoining ‘Bike Plans’ and the greater Perth Bicycle Network (PBN);

and o Invites and encourages consultation and feedback from the community and regulatory

stakeholders. • Apply for external funding where practical to supplement the Towns commitment to the

implementation of the ‘Bike Plan’. • Allocate funding annually in its budget to implement the ‘Bike Plan’. • Implement Development Conditions where appropriate and on suitable developments for the

construction of elements of the bike plan. Other Relevant Policies and Documents 1. Town of Claremont Bike Plan. 2. Perth Bike Network Plan. 3. Western Suburbs Bike Plan (or equivalent). 4. Austroads Design Guidelines – Part 14 (bicycles). 5. Relevant Australian Standards. 6. Main Roads Western Australia Standards, Specification and Guidelines. 7. Town of Claremont, Standards and Specifications.

Work Procedures



TRAFFIC INTERVENTION WARRANT LV114

TRAFFIC INTERVENTION WARRANT LV114



Purpose This policy is to outline the Councils requirement to have a fair, controlled and unbiased form of assessment to determine administration of traffic management treatments. Policy The Claremont Town Council is often requested to undertake works related to traffic management treatments to improve the safety of its road users. These requests can originate from rate payers, residents, business operators, visitors to the Town, regulatory agencies and from the Towns internal staff. To provide the community with a transparent unbiased assessment of any areas that may require traffic treatments the Town of Claremont will enter all requests through a Weighted Analysis to determine if action is warranted and its priority compared with other investigations. Warrants will be scored to the following criterion:

• Traffic speeds • Traffic volumes • Crash data • Existing road layout • Vulnerable road users • Nearby activity generators (shops, schools etcetera) • Typical vehicle types. • Likelihood of street or intersection use as a short-cut (rat-run)

To ensure the warrants are applied by council in a uniform manner the Town will ensure:

• It has guidelines for the application of the Warrant Criteria. • These guidelines are reviewed in line with this policy to reflect the changing community

concerns and its priorities. • A record is maintained of all investigated sites to be considered for future budget / external

funding allocations. Other Relevant Policies and Documents Town of Claremont Traffic Warrant Analysis Guidelines Traffic Data and Monitoring Policy CRASH tool, annually supplied by Main Roads Western Australia (MRWA) Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


PRIVATE PROPERTY MAINTENANCE POLICY LV115

PRIVATE PROPERTY MAINTENANCE POLICY LV115



Purpose To guide the maintenance of private property within the Town of Claremont which is utilised by the general public but not property belonging to or vested with the Town. This Policy applies to privately owned Right of Ways and Privately Owned Car Parks intended for use by the general public. Right of Ways [ROWs] defined by this policy must be used by multiple residencies and must not be common property. These parcels of land are typically owned by deceased estates. Privately Owned Car Parks are those which are freely available for the public to use and are managed by the Town of Claremont parking inspectors as part of a memorandum of understanding. Policy The Claremont Town Council understands its role as services providers to the community. Whilst not required to do so the Town recognises that to ensure upkeep of the locality a minimum amount of maintenance needs to be undertaken on private property to provide a visually appealing, usable and above all safe service to the community. The Town therefore will undertake the following on private property: Private Right of Ways: The Town will ensure that the surface of the ROW is ‘trafficable’ by way of road base or other unsealed granular material. ‘Trafficable’ for this policy will be defined as the properties taking ingress/egress from the ROW are accessible by vehicles. ROWs will be kept reasonably level, compacted and free of large potholes to prevent bottoming out of vehicles and getting bogged in wet weather. They will also be kempt from weeds to prevent fire risks. NO sealing, kerbing, lighting or speed control will be undertaken by the Town. Emergency drainage works where property or safety is threatened will be dealt with on a case by case basis. Private Car Parks for Public Use: Privately owned car-parks within the Town will be repaired to provide a safe working environment for parking inspectors and the general public. Potholes will be rectified with line marking and signage maintained to a bare minimum at a standard which is enforceable by the Town. Significant pavement works requiring more than simple pavement patching, Drainage works, and landscaping including kerbing will not be undertaken by the Town. Car Parks presenting serious safety concerns will have enforcement ceased and further action pursued under the Local Government Act 1995 Schedule 3.1. Other Relevant Policies and Documents Local Government Act 1995. Work Procedures


FRONT FENCES LV117

FRONT FENCES LV117



Purpose Front fences more than any other built element, form the foundation of a streetscape. This policy outlines the principles for owners and developers to consider in a front fence design, whilst detailing the approval requirements in relation to erecting a front fence on properties within the Town. Policy The design of a front fence has a significant impact on the character of the residential precinct. Open decorative fences provide an attractive feature separating private open space from the public domain. Open picket or wrought iron fences allow casual surveillance of the street and contribute to the neighbourhood by encouraging social interaction between residents and passers-by. The Town also acknowledges that where streets carry high volumes of traffic, appropriately designed fences may provide significant sound reduction to improve the amenity of the residents. In considering a front fence design, the Town would like to encourage owners and developers to:

1. Consider the form and character of historic dwellings to be reflected in the front fence;

2. Consider erecting fences that have articulation or detailing to provide visual interest;

3. Consider safety and security of the precinct by encouraging front fences that provide clear views from the dwelling to the street.

Determination of an Application for a Front Fence 1. Front fences and walls not exceeding 1.2 metres in height do not require Council approval. 2. Administration may grant approval to an application for a front fence that meets the following

criteria:

a) No point of the fence is higher than 1.8 metres above the footpath;

b) More than 50% of the fence is wrought iron or open picket to allows views from the dwelling to the street;

c) The fence is articulated, both vertically and horizontally;

d) Piers not to exceed 2.1m in height including capping.

3. All other front fences to be referred to Council to be considered under the provisions of Council’s Local Law Relating to Fences.

Guidelines for Front Fences Abutting Streets Which Carry High Volumes of Traffic Council when considering an application for a fence on the front boundary of a lot facing a street or road which carries high volumes of traffic shall give favourable consideration to solid fences which meet the following criteria:

• The fence is articulated both vertically and horizontally.


• The average height of the fence does not exceed 1.8 metres and the maximum height 2.1 metres above the footpath or if there is no footpath, the level of the verge.

• Ornaments or lighting incorporated in the design do not exceed 2.3 metres in height above the level of the footpath or if there is no footpath, the level of the verge.

• The fence is set back a minimum of 0.5 metres from the front boundary and landscaping is provided and maintained so as to obscure the fence from the street.

Fences on Lots with Two Street Frontages For the purpose of this policy, the front boundary of a lot with two street frontages shall be the frontage with the lesser dimension. A fence on a secondary street frontage shall within 6 metres of the front boundary, comply with the requirements for fences on front boundaries. The remainder of the fence providing it is articulated both vertically and horizontally, may be constructed at an average height of 1.8 metres above the footpath or verge and maximum height of 2.1 metres so as to give privacy to the private open space within the lot, provided that:

• Length is limited to a maximum of 75% of the frontage where private open space fronts the street; and;

• Some surveillance of the street is maintained from the dwelling unit. Streets Which Carry High Volumes of Traffic Streets deemed to carry high volumes of traffic are as designated in Town Planning Scheme No. 3 (Appendix XI). Provision of Privacy for Private Open Space Where a development has been approved and the designated open space for that dwelling is between the front of the dwelling and the street, Council will give favourable consideration to an application for a solid front fence providing the fence:

• is to provide privacy to the principal private recreational area on the lot;

• extends across no more than 50% of the frontage of the lot; and

• no part of the fence, other than lighting or ornaments incorporated in the design, is more than 1.8 metres above the footpath, or if there is no footpath the natural verge level at any point. Lighting or ornaments providing they are incorporated in the design may extend to a maximum height of 2.3 metres above the footpath or verge level.

Other Relevant Policies and Documents Local Law Relating to Fences Work Procedures

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Ordinary Council Meeting Reviewed 23/11/1999 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


LIGHTING OF PUBLIC CAR PARKS LV118

LIGHTING OF PUBLIC CAR PARKS LV118



Purpose To ensure that public car park lighting remains consistent with current and future works programs, developments, subdivisions and Standards Australia guidelines. The focus of this policy is on personal safety and security of all users of public car parks within the Town of Claremont. Policy The Town will require all car parks available for use by the public to have sufficient lighting installed and operating in order to provide for the personal safety and security of those using the car park.

• Council owned car park – lighting to Australian Standards • Privately owned car parks – encourage to upgrade lighting to Australian Standards • Development application for new car parks or modification of existing car parks – include

condition to upgrade lighting to Australian Standards Power will be underground and the design and standards will be in conformity with accepted practice and Standards Australia guidelines. Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 3/07 06/02/2004 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


APPLICATIONS TO STRATA TITLE BUILDINGS LV119

APPLICATIONS TO STRATA TITLE BUILDINGS LV119



Purpose The purpose of this policy is to outline the guidelines for Applications to Strata Title Buildings. Policy The Town of Claremont recognises that in relation to strata title buildings:

• Originally designed as rental flats, they provide an opportunity for many people to purchase their first home and that these units, appropriately modified, provide a suitable residence for many lifestyles.

• Once the land changes from single ownership to multiple ownership, there is little possibility that the building will be redeveloped in the foreseeable future.

Strata title buildings will be considered based on the following:

• To achieve a high standard of residential development that is in conformity with other buildings in the locality.

• To reduce the adverse affect on the community frequently associated with rental flats.

• To require a minimum standard of building, including minimum size of dwelling units. The guidelines for Applications to strata title buildings are: 1. Unit Density The density of the development to be strata titled shall:

a) Accord with current density coding allocated under the Town Planning Scheme current at that time, or

b) Shall be reduced in density through amalgamation of units or partial demolition of the building.

c) Where the maximum number of dwelling units does not exceed two, the number of units may exceed the current density coding.

2. Minimum Floor Area To maintain the amenity and to overcome the social problems often associated with small, high rise units, the following minimum floor areas shall apply to ground floor units of multiple dwellings that are located above another dwelling unit:

a) A single bedroom dwelling shall have a minimum floor area of 70m2.

b) A two bedroom unit shall have a minimum floor area of 90m2. 3. Car Parking


The following car parking standards shall apply:

a) Car parking shall be provided on the basis of 0.35 car bays per dwelling plus 0.015 spaces per m2 of plot ratio. Where the number of dwelling units exceeds 12 parking shall be provided on the basis of 1.35 car bays per dwelling.

b) All carports and garages shall be constructed in a similar material and style to the principal building on the site.

c) Where car parking bays are not covered, a suitable species of shade tree shall be planted at intervals of not more that 10m.

d) All car parking bays and access to those bays shall not be of lesser dimensions than those specified in Appendix 111 of Town Planning Scheme No 3.

e) The above car parking spaces and access ways shall be constructed of hard standing, dust free surfaces, graded and drained to Council's specifications.

f) Every car parking space shall be clearly identified by painted outline, kerbed division or other method approved by Council.

g) Not less than 5% of the provided car parking bays shall be reserved for visitor car parking and shall be clearly identified as such.

4. Landscaping

a) A minimum of 24m2 of landscaped, open space per dwelling shall be provided. Landscaped, open space shall only include areas which are designed, developed and maintained for active or passive recreation.

b) All landscaping, including the shade trees referred to in (4c), shall be reticulated by means of an automatic watering system.

5. Amenity

a) Laundries shall conform to the requirements of the Health Act (Laundries and Bathroom Regulations 1971) the Health Act Model Series "A" and the Sewerage (lighting, ventilation and construction) Regulations 1971.

b) External clothes drying facilities shall be screened from view from the street.

c) Where there are more than three dwellings, a central refuse collection area shall be provided to Council's Health Department's requirements.

Other Relevant Policies and Documents

Work Procedures

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Ordinary Council Meeting Reviewed 25/01/2000 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


MINIMUM STANDARDS OF RESIDENTIAL BUILDINGS FOR APPROVAL OF ISSUE OF STRATA PLAN TITLE LV120

MINIMUM STANDARDS OF RESIDENTIAL BUILDINGS FOR APPROVAL OF ISSUE OF STRATA PLAN TITLE LV120



Purpose The purpose of this policy is:

• To promote the issue of strata title of developments which in Council's view are of sufficient standard;

• To provide a sound basis for opposing the issue of strata title to developments which Council considers not being of sufficient standard; and

• To provide a guide to the standard Council deems to be desirable for strata title units. This policy will apply to all residential developments, and Council will have due regard to this policy when determining an application for issue of strata title. Policy Subject to the provisions of Clause 4.1 (Strata Titles Act 1985), approval of an application to strata title will be conditional upon compliance with all of the policy provisions set out in this clause.

1. The external appearance of a residential building shall be of a sufficiently high standard as to conform to other buildings in the locality. For an application to receive approval all defective elements including gutters, downpipes, fascias, barges, doors are to be repaired. All fretted brickwork, cement render, plumbing fittings are to be made good. All peeling or faded painted surfaces are to be properly prepared and repainted.

2. All dilapidated and redundant laundries including external laundries and w.c. to be demolished.

3. All defective paving to car parks and access ways to be made good. All soak wells to be cleaned to maintain design efficiency. Volume of soak well to be a minimum of 0.015 x area of catchment area.

4. Engineer designed retaining walls to be provided wherever there is a difference in soil levels between the adjoining property and the land the subject of the application for strata title.

5. All developments approved prior to 7 April 1967, shall provide a minimum of 1.25 car bays per dwelling. All developments approved after that day shall provide car parking space in accordance with the Town Planning Scheme under which the development was approved. All car parking bays shall be clearly identified by painted outline, kerbed divisions or other approved method. Car parking bays located within the front boundary set back area shall be screened as far as practicable from public view by a landscaping strip at least 1.5 metres wide.

6. Where the number of dwelling units within the development exceed four, the density of the development shall:


a) Accord with density coding of Town Planning Scheme controlling development in the locality at the time the application for strata title is lodged; or

b) reduce the number of dwelling units by at least 50% through amalgamation of units or partial demolition of the building.

7. All roofs constructed of asbestos cement sheeting to be replaced with an alternative material as approved by Council.

8. Each unit shall be provided with its own laundry facilities comprising:

a) Two wash troughs connected to an adequate water supply of hot and cold water, and each having a capacity of not less than 36 litres; or

b) Space for a washing machine, provided with a power point and one wash trough having a capacity of not less than 36 litres, connected to an adequate supply of hot and cold.

Appropriate portions of the policy are to be considered for incorporation in to the Town Planning Scheme during the Town Planning Scheme Review. Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Ordinary Council Meeting Reviewed 23/11/1999 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


KEEPING OF MORE THAN TWO DOGS ON A PROPERTY LV121

KEEPING OF MORE THAN TWO DOGS ON A PROPERTY LV121


Responsibility: EXECUTIVE MANAGER CORPORATE AND GOVERNANCE Relevant Council Delegation:

Purpose This policy establishes the set of standard conditions that are to be met by residents residing within the Town of Claremont who apply to Council to the keep more than two dogs at their property. Policy The conditions and criteria as set in this policy are derived from the powers the Town has conferred upon it under the Dog Act 1976. Applications from residents for the keeping of more than two dogs on a premise need to meet the following conditions:-

• The applicant must pay the prescribed inspection and application fee as set by Council from time to time and such fees to be submitted with the initial application;

• The lot size must be 500 square metres or greater, (although the type / breed and number of dogs will determine Council’s decision in this regard);

• The rear of the premises is to have sufficient area for the dogs to use, including an adequate grassed area;

• The owner or occupier of the premises on which the dogs are to be kept shall cause the premises or portion of the premises to be fenced or enclosed in a manner capable of confining the dogs. This shall have regard to the species, age, size and physical condition of the dogs to prevent them from passing over, under or through the fence.

If an application meets the above criteria, a report is to be prepared for consideration by the Council. The report is to include the following details –

1. Comments/Objections from neighbours – to be undertaken via letters to owners / occupiers of those properties in close proximity (and at least those contiguous with the applicant’s property);

2. Any previous complaints in respect to licence history, barking, dogs wandering at large, dog attacks etc. that are relevant to the property and / or dogs in question; and

3. Comments from the applicants in regards to how they will be accommodating their responsibilities to their pet’s requirements for-

• Training • Regular exercise; and • Veterinary checks / health programs.

Should Council approve the application in view of the applicant meeting the required criteria, the applicant will be advised in writing detailing the following conditions:-

1. The approval only applies to those dogs listed in the application;

2. The premises must be maintained so that it complies with all the Dog Act 1976 regulations in regards to keeping, control and containment of dogs;


3. That Ranger Services monitors this approval for any breach of the Dog Act 1976, or for any activities relating to the keeping of the dogs in question that may warrant the withdrawal of the approval;

4. The approval will be subject to review, should complaints be received which contravene the Dog Act 1976; and

5. All dogs to be licensed with the Town of Claremont. In the event that Council rejects the application due to one or more of the above conditions not being met, the applicant will be advised, in accordance with the Dog Act 1976, that they have the right to appeal against Council’s decision to the Minister for Local Government no later than 28 days after the day on which a notice of the decision that is appealable is served on the applicant affected by the decision. Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 182/09 07/07/2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


HERITAGE PLACES ARCHIVAL RECORDS LV122

HERITAGE PLACES ARCHIVAL RECORDS LV122



Purpose To provide a formal process for owners requesting removal from Council’s heritage lists and to ensure that Council has all pertinent information when considering a request for removal from those lists. The purpose of this policy is also to ensure a public record of places removed from Council’s heritage lists is kept for the benefit of future generations. Policy An archival record, produced to the satisfaction of the Chief Executive Officer and in accordance with Council’s Minimum Requirements for Recording Heritage Places Table, as shown on Council’s web page or on request, shall be provided by the owner of a heritage listed property when requesting that the property be considered for removal from heritage listing.

As the result of an internal review of heritage lists Council may determine that a place no-longer reaches threshold values for heritage listing and recommends the removal of the place from the Town’s heritage lists. In this case, if the place is identified as having sufficient values to warrant some recording, then the Heritage Officer will compile an archival record of the place before finalising the removal of the place from listing.

All archival records will be marked confidential and held with the Heritage Officer’s copy of heritage documentation until a development application for substantial alteration or demolition of the place has been approved. After this time the archival record will become part of the public record of the place and a copy will be lodged with Claremont Museum.


Work Procedures Minimum Requirements for Recording Heritage Places Table.

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 349/06 17/10/2006 Ordinary Council Meeting Reviewed Feb 2010 SPPC Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


RETENTION OF RESIDENTIAL CHARACTER LV123

RETENTION OF RESIDENTIAL CHARACTER LV123

Key Focus Area:

LIVEABILITY

Responsibility: EXECUTIVE MANAGER PLANNING & DEVELOPMENT

Relevant Council Delegation: Introduction This Policy has been prepared by the Town of Claremont in response to community concerns regarding the incompatibility of some new dwellings, and additions to existing dwellings, with existing residential development. The community believes these more recent developments have disrupted traditional streetscapes and neighbourhood character.

The Town of Claremont seeks to protect neighbourhood character and streetscape through complementary Local Planning Policies (LPPs):

• Retention of Residential Character LPP (this Policy)

• Retention of Residential Heritage LPP

This Policy is highly selective in terms of the areas of its application. It applies only to single dwelling developments in low density residential areas within the Town: i.e., those areas coded R25 or lower.

The protection of neighbourhood and streetscape character through the planning process is an important town planning responsibility of local government. The Residential Design Codes (R-Codes) encourage local governments to prepare local planning policies to address local issues of streetscape and neighbourhood character. The R-Codes state that:

“In established areas there appears to be a consensus that new development should follow the characteristic patterns of housing type, street setbacks, scale, front gardens and street rhythm.” “In areas where the streetscapes are valued there appears, further, to be a general agreement that new development should ‘respect’ or ‘fit in with’, ‘be in sympathy with’ the predominant architectural character.”

Claremont has a diverse range of housing stock set in varied streetscapes. However, most streetscapes have a relatively consistent scale and form which the community values and wishes to see protected

Purpose Town Planning Scheme 3 (TPS3) (Clause 46) requires (among other things) that development in the Residential Zone shall have regard to the following objectives:

• The continuation of the domestic scale and architectural character of the area of the proposed development; and

• The preservation of the traditional housing character of the Zone.

The Claremont community has registered some disquiet with various residential development proposals, and more generally with the erosion of the established character of the district, or parts of


the district. Single storey streetscapes are greatly valued within the Town, and should be retained wherever possible.

Most complaints and objections to new development have centred around the form of two storey single dwellings, both new and additions to existing dwellings. While two storey dwellings are not objected to per se, concern has been regularly expressed about the excessive bulk of two storey developments, especially as viewed from the street, and the distribution of that building bulk at the upper level. Large, slab-sided two storey developments, with the bulk of the second floor thrust forward on the lot, are regarded as out of character with Claremont’s existing and traditional housing forms.

In addition, roof forms play a significant role in the urban character of a streetscape. Within the Town of Claremont traditional roof forms predominate in single dwelling development, where there is a strong representation of similar housing styles and roof forms. The Council will encourage traditional roof forms in the older residential areas where these predominate.

The protection and enhancement of streetscapes and residential character are corner stones of TPS3. The purpose of this Policy, therefore, is to provide added protection for the established residential character of the areas within the Town of Claremont which are set aside for single residential development.

This Policy also provides some relevant development and design guidance for these areas, with a view to providing consistent advice and certainty to property owners with regard to what will, and what will not, be permitted in terms of new two storey development.

Where a new two storey dwelling, or the upward extension of an existing single storey dwelling is proposed, it must be demonstrated by the applicant that the impact of the new development will not unduly affect the streetscape.

Objectives The objectives of this Policy are:

(i) To ensure that new two storey, single residential development, and second storey additions/alterations to existing single dwellings, is compatible with the character, form and scale of existing residential development in the locality, and harmonises with the existing streetscape; and

(ii) To encourage creative design solutions of quality that meets the standards of this Policy, and which enhance the character of existing single residential areas.

Status/Application Of This Policy This Policy is highly selective in terms of the areas of its application. It applies only to single dwelling developments in low density residential areas within the Town: i.e., those areas coded R25 or lower. This Policy does not apply to land within the Lakeway Drive-in site, or the old Swanbourne Primary School site, for which there are adopted design guidelines.

Elsewhere within the Town of Claremont the R-Codes apply (within the context of Clauses 26, 27, 76 and 77 of TPS3.)

This Policy has been adopted under Clause 82 of TPS3. This means that both the Town and prospective applicants are obliged to take the Policy into account. Variations and departures may be possible, however these will need to be suitably justified by the both the applicant and the Town.

This Policy endeavours to complement the R-Codes by augmenting and further developing specific provisions with more specific policy measures pertinent to residential development within the Town of Claremont. If there are inconsistencies between the provisions of the R- Codes and this Policy, the provisions of this Policy shall prevail.


Background What is Neighbourhood Character?

Some areas or suburbs are described as having little or no character, while others may have a great deal of character. But character should not be confused with ‘attractiveness’ or ‘amenity’ or ‘heritage’. All areas have a character, but some may be more obvious, more unusual or more attractive than others. Amenity is about the pleasantness and good functioning of an area, and includes such elements as overshadowing, access to daylight and private open space. On the other hand, neighbourhood character is about a sense of place, and what locally-occurring physical elements are important and have meaning to the community.

Neighbourhood character is essentially the combination of the public and private domains. Every property, public place or piece of infrastructure makes a contribution, whether large or small. It is the cumulative impact of all these contributions that establishes neighbourhood character.

The terms ‘neighbourhood character’ and ‘character’ are not specifically defined in the R- Codes, however, in general discussion the Codes refer to qualities such as the appearance of buildings, street setbacks, lot frontages, setbacks between buildings, driveways, fences, walls, carports and other development within the street setback area. The Codes also mention additional elements such as the layout of streets, parks and other open spaces, the mixture of land uses, the development of street trees, verges and carriageways, and the type and volume of traffic.

More succinctly, neighbourhood character has been defined by one source as:

“The qualitative interplay of built form, vegetation and topographic characteristics, in both the private and public domains, that make one place different from another.” (Ref.: Planisphere with John Curtis Pty Ltd)

The Difference Between Heritage and Character

There is an important distinction between heritage and neighbourhood character. While they are closely related and share some attributes, the two are different.

• Places or sites with heritage significance may not necessarily be attractive to look at, whereas there is an expectation that good urban character is visually attractive or pleasant.

• Heritage protection has an established philosophical, theoretical, and practical basis.

• Heritage significance is determined by recognised criteria set by Commonwealth,

• State and local agencies, with reference to the Burra Charter. TPS3 contains specific heritage control provisions. In contrast, urban character is an emerging concept, and more open to accommodating popular tastes. For example, reproduction architecture may be acceptable in terms of ‘respecting its neighbours’ (i.e., the character of the area), but is not acceptable within heritage protection areas as it demeans and diminishes the heritage values that may have been identified and recognised in that area.

This Local Planning Policy deals with the protection of existing residential character. Local Planning Policy 108 (“Retention of Residential Heritage”) deals with the development and management of residential places of heritage significance. Interpretations Surrounding Development in the immediate locality means the buildings on the five properties on either side of the proposed development plus the buildings opposite to them on the street that the dwelling is oriented towards (see Figure 1). More significance will be given to surrounding development in the immediate locality that is closer to the proposed development, particularly in the


case of corner lots. Where an opposite lot partially overlaps the fifth property either side of the subject site, it shall be included in the ’immediate locality’ if the overlap is greater than 50% of its width.

Policy Statement Scale and Proportion

The form of new development is to meet the following requirements:

(i) New development or alterations/extensions to existing development are to have a comparable scale and proportion to surrounding development in the immediate locality as viewed from the street, unless it can be demonstrated that the surrounding development is not desirable or representative. Uncharacteristic, one-off examples of buildings already occurring in the immediate locality will not be considered in the streetscape assessment (i.e., single dwellings of excessive bulk, scale or height)

(ii) Additions/extensions to existing dwellings including car parking structures in the front setback area should not visually dominate the original building as viewed from the street.

(iii) Alterations and additions to existing dwellings should not dominate the existing building when viewed from the primary street. If the existing dwelling and streetscape is predominantly single storey, then the dwelling’s single storey presentation to the street should be substantially preserved.

(iv) Alterations or additions to existing houses should be designed such that the desirable qualities of the existing building are maintained, particularly as viewed from the street.

Design Standards for Two Storey Residential Development

Building bulk shall be generally distributed to ensure that a proposed two storey dwelling, or second storey additions/alterations to an existing dwelling, will not have an overpowering impact on neighbours and the streetscape.

In order to fulfil the requirements of this Policy, the Council will require a single house of two storeys to be designed so as to appear as a predominantly single storey house when viewed from the primary street verge immediately in front of the development site where the surrounding development in the immediate locality is predominantly (nominally greater than


50%) single storey or appears as such. This includes a requirement for any two storey development to be located in the middle third of the lot (see Figure 2).

It is acknowledged that there may be circumstances where the lot may not permit two storey development to be located in the middle third of the lot (e.g., lots with a shallow depth). The primary concern of the Council is to maintain an attractive and harmonious streetscape. Therefore, the Council may permit two storey development located outside the middle third of the lot where there is evidence of existing developments of a similar nature on adjacent properties.

It is preferred that second level development should be contained within the roof space where the surrounding development in the immediate locality is single storey or viewed as single storey from the verge immediately in front of the development site.

The Council is unlikely to support a second storey element where the proposal is considered to be disruptive of established and valued neighbourhood character, and impact negatively on the streetscape, or on the amenity of adjoining properties. In general terms, where surrounding development is predominantly single storey or appears as such, the maximum floor area of the footprint of the second storey of the proposed development should not exceed 50% of the footprint of the ground floor dwelling.

Where surrounding development in the immediate locality is not predominantly single storey or designed to appear as such, the footprint of the second storey may be greater than 50% of the footprint of the ground floor of the dwelling and located outside of the middle third of the lot, provided the new development will not, in the opinion of Council, impact negatively on the streetscape, or on the amenity of adjoining properties.

Measurement of the ground floor footprint area may include a garage or carport, but only if it is attached to the ground floor of the dwelling.

Large expanses of flush, unrelieved walls are to be avoided on the front elevation. Elevations to the primary street are to be enhanced through horizontal and vertical articulation, by the use of at least two walling materials, and the use of elements such as balconies, awnings, verandahs, terraces, windows or other architectural features.


Front Setbacks

Any new development:

(i) Is to be setback from the primary street at a distance no less than the prevailing street setback, which is the setback calculated by averaging the setback of surrounding development in the immediate locality; or

(ii) Should match the setback of the houses on either side of the subject property. Where the front setbacks of the two adjoining houses vary, the setback of the proposed development should be approximately midway between those of the adjoining houses.

Roof Forms

The Council encourages traditional roof forms such as hipped and gabled roofs for those parts of a single dwelling which contribute to the immediate streetscape, unless it can be demonstrated that the alternative roof form proposed can be comfortably accommodated within the streetscape of the immediate area and not detract for the established streetscape.

Roof pitches between 25 degrees and 35 degrees are encouraged. Roofs of lower pitch may be acceptable where they can be demonstrated to be compatible with the existing streetscape and existing surrounding development in the immediate locality. The Council recognises that in some residential areas, however, there may be opportunities for more innovative design and architectural styles, and in these instances, may consider alternative roof forms. These will be assessed on their merit at the time of application.

Development Applications Requirements

The definition of development and requirements for submissions of Development Applications are as set out in TPS3.

Under TPS3 a Development Application must be submitted for any development on land zoned for residential use.

Accompanying Material

The scale and proportion of surrounding development should be demonstrated by the submission of appropriate photographs, plans and street elevations, which will accurately show the proposed development in its street context. More significance will be given to the scale and proportions of buildings that are closer to the subject property.

This information is additional to the requirement for accompanying material for a development application set out in Clause 83 of TPS3.

Work Procedures Refer to “Development assessment Procedure”.

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 17/08/2010 Ordinary Council Meeting Reviewed 00/02/2010 SPPC Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 157/14 16/09/2014 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


RETENTION OF HERITAGE PLACES, HERITAGE AREAS AND HERITAGE PRECINCTS LV124

RETENTION OF HERITAGE PLACE, HERITAGE AREAS AND HERITAGE PRECINCTS

LV124



Purpose The purpose of this policy is to ensure that the heritage places, areas and precincts that contribute to the cultural heritage significance of the Town are retained and that, where adaptations or additions are necessary to ensure their ongoing sustainability, development does not reduce the heritage value of the heritage places, areas or precincts. Objectives The objectives of this Policy are:

• To conserve and enhance the heritage significance of heritage places, areas and precincts within the Town of Claremont.

• To provide design and development guidance to ensure that development does not adversely affect the heritage significance of heritage places, areas or precincts.

• To ensure that heritage places, areas and precincts are developed in a manner that ensures their long-term use and viability.

• To ensure that heritage significance is given due consideration in the planning decision making process.

• To provide guidance to landowners and the community about the planning processes for heritage identification and protection in the Town of Claremont.

• To encourage the conservation of heritage places, areas and precincts through the provision of planning and financial incentives.

• To protect the heritage characteristics of streetscapes within the locality and where possible accommodate modern development trends.

Status / Application of this Policy This planning policy was originally adopted by Council on 17 August 2010 as Policy 108 – Retention of Residential Heritage and has been reviewed to reflect changes to planning and heritage practice and legislation, and to provide for the following specific matters:

• The inclusion of commercial heritage precincts. The Town has identified groups of nineteenth and twentieth century commercial buildings, which are both aesthetically and historically significant, as examples of the changing development in commercial premises and the business districts that have developed along the railway line between Perth and Fremantle.

• The inclusion of residential heritage areas. The Town of Claremont almost in its entirety demonstrates a special urban heritage character. Within the overall urban character there are distinct heritage areas which exhibit specialised qualities such as common architectural


styles, periods of construction or historical significance. These areas are established on the basis of a clear statement of significance and identification with the significant heritage fabric of the area. Each area has been accorded a level of significance and management category.

• Guidance on development contained within the immediate locality of heritage areas and precincts.

• The inclusion of procedures for adding, amending or deleting entries on the Heritage Schedule.

• Guidance on the assessment of development applications for Category C entries on the Heritage Schedule.

This policy has been prepared and reviewed in accordance with clause 82 of Town Planning Scheme No. 3. This means that both the Town and prospective applicants are obliged to take the policy into account. Variations and departures from the policy may be possible; however these will need to be suitably justified by both the applicant and the Town and address the provisions and objectives of the policy. This policy applies only to:

• Heritage places, areas and precincts included on the Heritage Schedule. • Places within the immediate locality of a heritage area or precinct included on the Heritage

Schedule. It should be read together with Local Planning Policy ‘Retention of Residential Character LV123”. Other Relevant Policies and Documents In considering any development application in relation to (or within the immediate locality of) a heritage place, area or precinct entered on the Heritage Schedule, the Town will be guided by this policy and have regard to:

• The matters set out in sections 6.5 and 6.6 of State Planning Policy 3.5 Historic Heritage Conservation (2007).

• The principles of The Burra Charter: the Australia ICOMOS charter for places of cultural significance 2013 (The Burra Charter).

• The information contained in the Town’s Local Government Inventory and in particular the Management Category and the Statement of Significance for the place, area or precinct.

• Material contained in Conservation Plans, Heritage Assessments, Heritage Impact Statements, Design Guidelines and any other heritage documents or reports pertaining to the place, area or precinct.

• The structural condition of a heritage building, and whether the building is reasonably capable of conservation.

• Any other matters considered appropriate, for example the extent to which the community would benefit from the proposed redevelopment.

• Advice of the Heritage Council of Western Australia. • Advice of the National Trust of Australia (WA). • The impact that the proposed development will have on the heritage significance of any

heritage place, area or precinct.

Work Procedures Refer to the Local Planning Policy 2/2015 Retention of Heritage Places, Heritage Areas and Heritage Precincts also adopted under clause 82 of Town Planning Scheme No. 3.


Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 210/10 17/08/2010 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting Reviewed 154/15 01/09/2015 Ordinary Council Meeting Modified 195/15 03/11/2015 Ordinary Council Meeting


FOOTPATHS LV125

FOOTPATHS LV125



Purpose

1. To ensure footpaths provide pedestrian connectivity around the Town, promoting alternate forms of transportation to driving, while ⋅ Providing a safe and accessible environment for all path users ⋅ Designing for the visually and physically impaired, and for minors ⋅ Preventing flooding of properties from the verge

2. To balance the character of the Town’s leafy streetscapes with footpath user requirements

Policy

1. To ensure streetscapes are not dominated by footpaths, local access roads will have a footpath on one side only. Where two paths exist only a single path will be upgraded or maintained. If the second path is deemed in disrepair and a hazard to the public it may be removed with verge and crossovers reinstated. Distributor roads, highways, and areas of high pedestrian traffic such as near a school or shopping precinct are to have footpaths on both sides of the road unless constraints prevent this or if unsafe.

2. Footpaths and ramps should be designed to provide universal access. 3. The width of all new footpaths on residential streets will be 1.8 metres unless constraints

prevent this, in which case the width can be reduced to a minimum of 1.5 metres. At pinch points no longer than 2 metres the path can be narrowed to an absolute minimum of 1.2 metres, however this is not appropriate at intersections or in an area of high pedestrian traffic such as near a school or shopping precinct where wider path widths may be required.

4. Footpaths will be constructed with a 2% ±0.5% cross fall grade away from the nearest property boundary where practicable. Preferably footpath stormwater runoff will be graded into an adjacent soft verge or into the road.

5. Tactile Ground Surface Indicators (TGSI’s) will be installed at intersections, crossing points, and to delineate other hazards. TGSI’s are to be in a contrasting colour to the surrounding path and are to be set out as specified within current Austroads and Main Road WA guidelines.

6. Footpaths in residential areas are to be poured in-situ Claremont cream coloured concrete. N20 Grey with 6kg/m3 yellow oxide additive. Where intersecting a commercial crossover the footpath is to be reinforced with F62 steel mesh reinforcement with 40mm cover provided from bottom of concrete.

7. Ramps are to finish flush with road levels with all approach grades not exceeding the recommended maximum grade for universal access. Width of the flush section is to be 1.8


metres in residential areas unless constraints prevent this, in which case the width can be reduced to a minimum of 1.5 metres.

8. Footpaths are to take priority when intersecting with crossovers or bike paths with the footpath material and colour continuing through.

9. In the interest of public safety Council considers it important that footpaths be regularly inspected and maintained and will fund a maintenance program accordingly. Furthermore, Council is committed to progressively replacing concrete slab footpaths with in-situ concrete over the next 10 years and will fund a replacement program accordingly.

Other Relevant Policies and Documents Work Procedures ‘Provision of Public Footpaths Procedure’ ‘Colour Specification’ Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 1170/01 16/10/2001 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


PROGRAMMED INFRASTRUCTURE MANAGEMENT LV126

PROGRAMMED INFRASTRUCTURE MANAGEMENT LV126



Purpose The purpose of this policy is to take a prudent and financially viable approach to the long-term and sustainable maintenance of Town infrastructure assets by;

• Ensuring that Council maintains a focus on the maintenance of infrastructure assets in the view that assets not maintained are assets lost;

• Providing Council with a supportive and sustainable foundation for an effective Program Infrastructure Maintenance System (PIMS), thereby ensuring responsible and appropriately sustainable maintenance of the Town’s infrastructure, through the responsible and appropriate provision for programmed maintenance, renewal, enhancement and replacement of Town infrastructure.

Policy The Council has adopted a maintenance first principle which is to guide decisions to ensure the funding of programmed maintenance, renewal, enhancement and replacement of the Town’s infrastructure assets.

• As a risk management control, Council confirms its commitment to the long-term and sustainable funding of the Town’s infrastructure assets;

• Council endorses and supports the implementation of detailed and long term programs for the maintenance of the Town’s major infrastructure assets such as roads, footpaths, drainage, parks and buildings. This will be through an asset management and maintenance plan and strategy which demonstrates the potential to save Council and its ratepayer’s significant funds (as an alternative to increased spending resulting from the loss of assets caused by under-funding);

• The risk management controls include the endorsement and consistent use of a documented

• Program for Infrastructure Maintenance, the funding of which must be represented adequately in each year’s budget process;

• Underpinning the functionality of the Program for Infrastructure Maintenance is Council’s support and consistent use of the formula that has been developed using the value of infrastructure assets and the cost of maintaining, upgrading or replacing the infrastructure within a responsible framework. This formula identifies the level of funding required to be budgeted in each financial year;

• Council will support and endorse the education of the community on the full cost of infrastructure decisions (to increase the community’s awareness of the potential user pays consequences of not maintaining or removing infrastructure assets that are of risk);

• Council will ensure that responsible and informed decisions are made about rationalising, selling, demolishing or not renewing low priority assets;


• Reserve accounts will be established and utilised or funds borrowed where appropriate to spread costs over the life of infrastructure and avoid peaks and troughs in financing requirements;

• Council will use improved information to enhance lobbying State and Federal governments for support;

• Exceptions to the rule of ‘maintenance first’ of assets are where:

Council has taken a deliberate policy decision to write down the quality at which it is maintaining an asset, because the community no longer needs such a quality and it is therefore cost-effective to continue with current practice of allowing the asset to deteriorate;

Council has taken a deliberate policy decision to phase the asset out of existence because the community’s need for it has now passed. In this case, while it continues to be used, a minimum level of maintenance will be necessary to ensure community safety. When even this level of maintenance cannot be justified, the asset should be closed and, if possible, disposed of.

a) Definitions For the purpose of this Policy, the definition of ‘Infrastructure Assets’ refers to the Town’s major infrastructure assets such as roads, footpaths, drains, parks and buildings. Typically these are large scale assets that are renewed rather than replaced. b) Risk Issues From Non-maintenance The likely consequences of Assets not being adequately maintained are that they will decline in quality, eventually becoming degraded to a level that they become an aesthetic, social, safety or environmental hazard, resulting in potential increased liabilities and costs to Council. Sustainable financing of local government infrastructure requires a planned and systematic approach, with expenditure needs identified and justified and funding made available in a timely manner. If this does not occur, the resultant funding gap between responsible financing of the Town’s infrastructure assets and the funds committed will keep growing, leaving a potentially enormous liability for future citizens to fund, as ageing infrastructure breaks down. Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 442/05 06/12/2005 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


DOGS IN PUBLIC PLACES LV127

DOGS IN PUBLIC PLACES LV127



Purpose This policy establishes the dog exercise areas and prohibited areas within the Town of Claremont. A local government must specify under subsection (3A) of the Dog Act 1976 such dog exercise areas as are, in the opinion of the local government, sufficient in number, and suitable, for exercising of dogs in the district. Policy

Dogs in public places

Places where dogs are prohibited absolutely excluding assistance dogs.

(1) Subject to section 8 of the Act and section 66J of the Equal Opportunity Act 1984, dogs are prohibited absolutely from entering or being in any of the following places –

(a) where so indicated by a sign, a public building; (b) a theatre or picture gardens; (c) all food premises and food transport vehicles;

(d) within an area enclosed by the perimeter fencing of a public swimming pool;

(e) a children’s playground (f) Lake Claremont which is located on or in part of the following lots 1, 2, 5, 6,7,

8, 58, 150, 900 as indicated in Schedule 2; and (g) any other place prohibited to dogs under any other written law.

(2) If a dog enters or is in a place specified in subclause (1), every person liable for the control of the dog at that time commits an offence. Unless the dog is a certified assistant animal as in section 9(2) of the Disability Discrimination Act 1992.

Penalty: $5000

Places which are dog exercise areas

(1) Subject to clause 4.1 and subclause (2) of this clause, for the purposes of sections 31 and 32 of the Act, the following are dog exercise areas within the district.

(a) Reserve 2025 Victoria Avenue – Alex Prior Reserve; (b) Agett Road Reserve – Agett & Bay Roads; (c) Reserve 883 – Bay View Terrace – Claremont Park, with the exclusion of designated playground area; (d) Parry Street Road Reserve Median; (e) Reserve 24626 – Maclagan Park, with the exclusion of designated playground area; (f) Portion of Lot 900 (known as Lake Claremont Parkland);


(g) Reserve 76350 – Stubbs Terrace/Mofflin Avenue; (h) Reserve 8003 – Rowe Park, with exclusion of designated playground area; and (i) Reserve 24523 - Foreshore between Alex Prior Park and Jetty Road;

(2) Subclause (1) does not apply to –

(a) Land which has been set apart as a children's playground; (b) An area being used for sporting or other activities, as permitted by the local government, during the times of such use; or (c) A car park.

(3) Whether or not in a dog exercise area, a dog must at all times, in the opinion of an

authorised person, be under effective control of the person liable for the control of the dog.

(4) Whether or not in a dog exercise area, a dog shall not be a nuisance either of itself or together with other dogs whether or not in the same ownership.

(5) A dog shall be taken to be a nuisance for the purposes of subsection (4) if it behaves in a manner, which has a disturbing effect on the state of reasonable physical, mental or social wellbeing of a person.

(6) Where it is shown that a dog is not under effective control in contravention of subsection (3) or the dog is a nuisance on contravention of subsection (4) the person liable for the control of the dog commits an offence.

Maximum Penalty: $5000


Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 120/14 05/08/2014 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


NEP DESIGN GUIDELINES LV128

NEP DESIGN GUIDELINES LV128


Responsibility: EXECUTIVE MANAGER PLANNING AND DEVELOPMENT Relevant Council Delegation:

Purpose These design guidelines aim to encourage high quality architectural expression, form and consistency throughout the Claremont North East Precinct (NEP), as well as set out the primary design principles, objectives and requirements for all new development. Additionally these guidelines aim to protect the cultural heritage significance by ensuring new development is sympathetic and responsive to its physical and social context. A contemporary response to heritage forms is favoured as an appropriate means of interfacing with heritage elements rather than the reproduction of heritage styles. Policy The Claremont NEP Design Guidelines have been adopted pursuant to Clause 82 of the Town of Claremont Town Planning Scheme No. 3 (“the Scheme”) as a Planning Policy finally adopted by Council on 9 December 2014. The Claremont NEP Design Guidelines are structured to include the following three elements to assist proponents in preparing their designs and applications. INTRODUCTION

Outlines the overarching vision, design principles and assessment process, which will form the basis for assessment of development within the Claremont NEP. PART A - DESIGN GUIDELINES

Design Guidelines are detailed within the Claremont NEP Design Guidelines relating to:

• Urban Design requirements relating to climate and site, interface to the public domain, Precinct context, “discovery”, development diversity (commercial/retail and residential), active edges, public art, safety and surveillance, access, parking and service (vehicle access and parking) and signage

• Built Form Design requirements relating to primary building controls (building depth, heights, and floor levels), architectural character (building character and proportions, facades, oval’s edge interface zone, building corners, roof forms, materials and colour, building entrances and balustrades and fencing), environmental design and performance (solar access, openings and ventilation, screens and awnings, noise and acoustics, street overhangs and shading, energy efficiency, water saving, lighting and stormwater management), outdoor space (private and communal) and building services (waste management, drying areas, mechanical services, storage and end of trip facilities)

• Landscaping Design. 1. Objectives

Outlines the design intent or philosophy underpinning the mandatory criteria of the Development Controls, the best practice criteria recommended in Design Guidance and explains the desired outcome to be achieved by them.


2. Development Controls

Articulates the mandatory criteria that must be met in the design for all residential development proposals and collectively ensures that the principles and objectives of the Design Guidelines are met. Applicants may provide alternative design solutions if it can be demonstrated to the satisfaction of the Claremont on the Park Architect that the Objectives are clearly met or exceeded. 3. Design Guidance

Recommends additional measures by which a building can achieve a higher level of sustainable design, community interaction and/or architectural character. PART B - DETAILED AREA PLANS (DAPs)

It is noted that as part of the NEP Design Guidelines document approved by Council on 9 December 2014, Part B contains Detailed Area Plans (DAPs) which outline the mandatory fundamental development controls to address specific requirements of development site and its local context. The DAPs are adopted as a variation to in accordance with Clause 75P of the Scheme. All developments will be assessed against the requirements and intent of the DAPs. Where there is inconsistency between the Residential Design Codes and DAPs, the requirements of the DAP shall prevail. Where there is an inconsistency between the Scheme and the DAP, the Scheme shall prevail. The DAPs are structured in two parts:

• General Provisions - Outlines key requirements and considerations that apply to all lots within the Claremont NEP.

• Site Specific Provisions - Articulates the mandatory criteria that must be met for all development on a site by site basis.

Claremont NEP Work Procedures Claremont NEP Design Guidelines as adopted as Council Planning Policy pursuant to Clause 81 of the Scheme on 9 December 2014. Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 200/14 09/12/2014 Ordinary Council Meeting Modified 107/15 16/06/2015 Ordinary Council Meeting


RESIDENTIAL AMENITY LV129

RESIDENTIAL AMENITY LV129


Responsibility: EXECUTIVE MANAGER PLANNING AND DEVELOPMENT Relevant Council Delegation:

Purpose This Policy has been prepared by the Town of Claremont in response to community concerns regarding the incompatibility of some new dwellings, and additions to existing dwellings, with existing residential development. The community believes that some aspects of residential development are not suitably addressed by the Residential Design Codes (RDC) and may result in unreasonable amenity impacts.

The Town of Claremont seeks to protect neighbourhood amenity.

This Policy is highly selective in terms of the areas of its application. It applies to single dwelling developments in the first instance, however may also apply to other forms of residential development in the locality.

The RDC encourages local governments to prepare local planning policies to address local issues.

Town Planning Scheme No. 3 (TPS3) (Clause 46) requires (among other things) that development in the Residential zone shall have regard to the following objectives:

• the continuation of the domestic scale and architectural character of the area of the proposed development and

• the preservation of the traditional housing character of the zone.

The Claremont community has registered some disquiet with various residential development proposals, and more generally with the erosion of amenity resulting from zincalume or other highly reflective roofs and overlooking from significant windows to non-habitable rooms.

Policy

The objectives of this Policy are to:

• ensure that when new residential development is proposed, due consideration is given to the preservation of reasonable amenity for occupiers of adjoining properties and the surrounding area.

• provide guidance in the consideration of amenity impacts arising from proposals seeking a Building Permit without the submission of a Development Application due to exemptions for development provided for under clause 25 of TPS3.

• to ensure development does not impact on local amenity in terms of roof reflectivity or overlooking from large windows to habitable rooms which may otherwise comply with the deemed-to-comply provisions of the Residential Design Codes (RDC).


Status/Application

When dealing with applications for a Building Permit or Development Application for residential development, an assessment of the amenity impacts of the development is to be taken of the proposal consistent with the intent of clauses 76, 77 and 86 of TPS3.

This Policy has been adopted under Clause 82 of TPS3. This means that both the Town and prospective applicants for Building Permits and Planning Approvals are obliged to take the Policy into account. Variations and departures may be possible, however these will need to be suitably justified by the both the applicant and the Town.

This Policy endeavours to complement the R-Codes by augmenting and further developing specific provisions with more specific policy measures pertinent to residential development within the Town of Claremont. If there are inconsistencies between the provisions of the R-Codes and this Policy, the provisions of this Policy shall prevail.

Interpretations:

Amenity for the purposes of this Policy means all those factors which combine to form the character of an area and include the present and likely future amenity.

Policy Statement:

In considering the impacts of a proposed residential development on the amenity of an adjoining property and/or the surrounding locality, the Council may have regard to any factor relevant to the amenity of the adjoining property and/or the surrounding locality and the impact of the proposed development upon that amenity including but not limited to:

• Impacts of roof reflectivity and glare.

• The design and external appearance of a wall cladding of any new building or addition and its affect on the amenity of existing buildings on the adjoining properties or on the surrounding area.

• Impacts of overlooking from non-habitable rooms.

• Access to daylight and ventilation to major openings.

• The sense of confinement resulting from cumulative building bulk.

• Any development matter relating to residential development which is not addressed under the provisions of the RDC.

• Any other relevant aspect of the character of the adjoining property and/or the surrounding area (as the case may be) that may be affected by the proposed development.

Development Applications:

The definition of development and requirements for submissions of Development Applications are as set out in TPS3.

Under TPS3 a Development Application must be submitted for any development on land zoned for residential use where it is not exempted from this requirement under the terms of TPS3. If an application is lodged for a Building Permit which complies with the deemed-to-comply provisions of the RDC, TPS3 provisions or requirements of other local planning policies, Structure Plans or Detailed Area Plans adopted by Council in accordance with TPS3, and the plans do not adequately address the amenity considerations of this Policy, the building plans are to be modified to address


the amenity considerations of this policy to the satisfaction of the Town, or the owner is to lodge a formal application for Planning Approval for the determination of the amenity impacts of the development in accordance with the provisions of TPS3.


Work Procedures

Policy Adoption and Amendment History

Reviewed/Modified Minutes Reference Date Meeting Type Adopted 89/15 19/05/15 Ordinary Council Meeting


PROSPERITY ALFRESCO DINING PS200

ALFRESCO DINING PS200

Key Focus Area: PROSPERITY


Purpose The purpose of this policy is to give direction to the Town of Claremont community on Council’s wishes for alfresco dining as part of the administration of the Activities on Thoroughfares and Public Places Local Law. Policy Alfresco dining in appropriate locations contributes to the ambience of the Town and is encouraged in locations where it can be shown that it will conform to the objectives of the Town’s Plan for the Future.

Council wishes, on behalf of its community, to:

1. Encourage the type of alfresco seating that contributes to the activation of streets or laneways on which they are located;

2. Encourage innovative, unique and creative alfresco seating;

3. Ensure that alfresco seating does not block passage for pedestrians, prams and motorised wheelchairs;

4. Ensure that alfresco seating is located to avoid danger or unnecessary distraction to motorists, pedestrians or other road user; and

5. Allow alfresco seating in areas that do not about the subject premises directly.

Other Relevant Policies and Documents Work Procedures The following work procedures apply:

• Information Pertaining to Outdoor Eating Facility Permits • Officer Checklist Outdoor Eating Facility Permits • Officer Guide for Assessing an Application for a Permit for an Outdoor Eating Facility’ • Permit Application Form – Outdoor Eating Facility • Schedule of Fees • Transfer of Permit Application Form – Outdoor eating Facility

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 274/09 6/10/2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 7/14 4/2/2014 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


LICENSED PREMISES WITHIN THE TOWN OF CLAREMONT PS201

LICENSED PREMISES WITHIN THE TOWN OF CLAREMONT PS201



Purpose To guide decision making with respect to the location and operation of premises licensed by the WA Department of Racing, Gaming and Liquor (the Department) to sell alcohol to members of the public in the Town of Claremont. Policy The Town recognises the intent of amendments to liquor licensing legislation made by the State in May 2007 amongst other things aimed at:

a. Making licensing less legalistic;

b. Dealing with problems of alcohol abuse in some communities;

c. Balancing changes in opening hours and the types and operation of liquor licenses with increased responsibilities for licensees such as mandatory staff training, management plans, and public impact assessments; and

d. Maintaining a sense of vitality and vibrancy in the State. The Town also recognises the opportunities that changes to liquor licensing provides in terms of potentially differentiating commercial, business and entertainment areas of Claremont from other competing regional centres, as well as their use in working towards achieving the aims of the Town’s Community Safety and Crime Prevention Plan aimed at introducing a variety of licensed premises in the Town Centre, as well as the objectives of the Town Centre Review in encouraging redevelopment of potentially non compatible uses such as nightclubs. In terms of balancing the contribution that licensed premises can make to the vibrancy and viability of Claremont, the Town will request the Department as part of its conditions of approval to require licensees to:

a. Commit to the principles and endorsed guidelines of the Western Accord or as amended;

b. Attend meetings of the Licensed Premises Community Group hosted by the Town of Claremont.

The Town will monitor operation of licensed premises to the extent that it is authorised to do so in terms of maximum patron numbers, littering and noise abatement, and will make observations about matters that may be outside its jurisdiction to the Licensed Premises Community Group, for resolution wherever possible. The number of inspections of licensed premises to be carried out will depend on performance, with a focus on particular premises that may be of concern, while those that have demonstrated a good track record may have a reduced level.


Serious or repeated problems will be reported to the Department for resolution.The number specified within the Number of Uses Table will determine the maximum number of a particular type of premise, as defined by the type of licence granted under the provisions of the Liquor Control Act 1988, which can be developed within the Town. Number of Uses Table Land Use Zone Number Permitted Small Bars Town Centre 4 Small Bars Local Centre 1 in each Local Centre b. The requirements specified within the Uses Restriction Table will be considered when determining an application for development approval where the proposal involves the sale of liquor in accordance with a licence granted under the provisions of the Liquor Control Act 1988, or any extension of trading in accordance with an extended trading permit granted under that Act. Uses Restriction Table Land Use Restrictions Small Bars A small bar is not to be located within

20 metres of any other hotel, nightclub, tavern or small bar.

In all cases where licensees propose to make use of amplified music, the Town will request the Department to require the applicant to provide it with a noise consultants report and associated recommendations for noise attenuation measures to be installed on the premises as a condition of approval. With respect to ‘liquor without a meal’ applications, the Town will issue Section 40 – Certificates of Local Planning Authority under the Liquor Licensing Act 1988 for properties where ‘restaurant’ is an approved use under its Scheme providing applicants comply with the public impact assessment tests required by the Department, and that applicants agree to participate in the Western Accord (or as amended) and the Licensed Premises Community Group as detailed in item 3 above. In principle, The Town supports the extension of ‘liquor without a meal’ permits to alfresco areas, subject to any conditions that has been or is imposed by the Department in the balance of the restaurant also applying to the alfresco area, and which should include:

a. The restaurant kitchen to be open at all times that liquor is sold to patrons in the alfresco area, and that the full menu is available;

b. Liquor may only be consumed by patrons while seated at a table or a fixed structure used as a table;

c. The sale of liquor can only be to patrons seated at tables by restaurant staff only;

d. The alfresco area while in operation must always be set up and presented for dining – tables and fittings must not be removed or relocated in order to create ‘talk’ spaces, function areas or dance floors;

e. The alfresco area cannot be promoted or advertised as anything other than being part of a restaurant.

The Town does not support ‘breakout’ areas on Council property or areas under Council’s care, control and management.


The Town will continue to monitor the impact of licensed premises via the Licensed Premises Community Group and amend its Policy as required from time to time. Policy Review Date: Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 86/09 2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


TOWN CENTRE ZONE SIGNAGE PS202

TOWN CENTRE ZONE SIGNAGE PS202



Rationale This policy sets out the requirements of the Town of Claremont for all signs with the exception of those outlined in 5.4.2, within the Town Centre Zone including the erection and management of signs fixed on or adjacent to private buildings viewable from the public domain and signs located in the public domain. In developing this Policy the Town:

1. Recognises the legitimate need for signs to give direction and to identify and promote businesses and buildings;

2. Acknowledges that signage should achieve these legitimate objectives without negatively impacting on the amenity of the Town Centre environment or constituting a hazard for pedestrians or motorists; and

3. Accepts a responsibility to the wider community to ensure that signage is appropriately assessed and managed.

The Policy has been prepared by the Town under clause 83 of the Town’s Town Planning Scheme No. 3 (“TPS 3”) and has effect in accordance with that provision. The Policy applies to the Town Centre Zone as delineated in TPS 3. Map 1 illustrates the policy area boundary: Map 1: Policy Area Boundaries


Policy 1. Objectives Signs should be in keeping with the character of the street and the prevailing building style, should avoid causing unnecessary distraction and be safe. In this regard, signs within the Town Centre Zone shall conform to the following Policy Objectives: 1.1 Aesthetics

• To encourage signs which contribute to the visual quality of the Town Centre and are in sympathy with the street and building type on which they are located;

• To protect significant heritage characteristics of buildings, streetscapes, vistas and the Town Centre skyline against offensive and any other inappropriate signage;

• To encourage innovative, unique and creative signs where appropriate;

• To prevent visual pollution caused by unnecessary proliferation of signs by encouraging signs that adequately and effectively serve their purpose; and

• To encourage the rationalisation of existing signs when amendments are made to existing signs.

1.2 Amenity

• To ensure that the appearance, size, illumination, materials and other aspects of signs do not adversely affect an area through overshadowing, glare or in any other way; and

• To ensure that signs do not block important views, obscure architectural detailing or are detrimental in any other way to the amenity of adjoining properties and/or the surrounding streetscape.

1.3 Safety

• To ensure that signs are designed and located to avoid danger or unnecessary distraction to motorists, pedestrians or other road users.

2. PROCEDURAL REQUIREMENTS 2.1 Development Approval from Town of Claremont a) The Town shall require that planning approval be obtained for the construction or erection of:

(i) Any permanent sign visible from a public place; (ii) Any change or alteration to a permanent sign visible from a public place, unless the sign is of a type listed in Schedule 3.

b) Existing authorised advertising signs may continue to be displayed in accordance with any licence or approval previously granted by the Town. 2.2 Main Roads Western Australia (MRWA) MRWA has a responsibility in administering and approving roadside signage along Stirling Highway where the signage is proposed to be located on, or adjacent to main road reserves. Additional information on the referral requirements for applications for roadside signage along Stirling Highway can be obtained from the Town. Applications for roadside signage along Stirling Highway should be made direct to the Town, which will refer the application onto MRWA for its consideration.


2.3 Information to be submitted as part of signage application Information to be submitted as part of a signage application under this Policy is stipulated in Schedule 2 of this Policy. 2.4 Planning approval not required Types of signs that are exempt from the requirement to obtain planning approval from the Town under this Policy are stipulated in Schedule 3. 3. POLICY STATEMENT - ASSESSMENT CRITERIA In assessing any proposed signage, the Town shall apply the following criteria: 3.1 Location of Signs Unless otherwise approved by the Council, no sign may be erected or maintained:

• So as to obstruct a view of traffic from a street or other public place such that it may cause a hazard to pedestrians or motorists or cyclists;

• On any ornamental tower, spire, dome or similar architectural feature;

• So as to obstruct the access to or from any door, fire escape or window (other than a window designed for the display of goods);

• So as to hinder pedestrian movement and constitute a danger;

• So as to obstruct the movement of any pedestrian or vehicle in any street or thoroughfare;

• On any light, power pole or traffic light or traffic sign;

• On any tree, shrub or plant; and

• Such that the light from the sign, in the opinion of the Town, is so intense as to cause, or potentially cause, a nuisance to the public.

3.2 Signs Not Permitted To protect the aesthetics and amenity of the Town Centre, the following signs are not permitted in the Town Centre Zone:

• Above Roof or Sky signs;

• Roof signs;

• Third Party advertising or general advertising signs;

• Tower signs;

• Tethered signs; and

• Offensive Signs (Signs the content of which could cause offense to members of the local community).

Note: Definitions of the abovementioned signs can be obtained in this Policy and Section 5 of the Town of Claremont Local Law Relating to Signs. 3.3 Maximum Percentage Area of Signage Allowable on Buildings Signage applications for permanent signs fixed on or adjacent to a private building shall conform to the following:

• The maximum total percentage of signage area shall not exceed 10% of the building area; and

• Corner sites may be permitted signage on up to 10% of the building area on both streets.


3.4 Maximum Size and Number of Signs The maximum size and number of signs permitted in the Town Centre are stipulated in relation to the categories of signs set out in Table 1 below:

TABLE 1: SIGNAGE TYPOLOGIES

Permanent signs fixed on or adjacent to a private building Other signs not intended to be

assessed under this Policy

Primary Advertising Sign

(see clause 3.4.1 )

Secondary Advertising Sign

(see clause 3.4.1 )

Lifestyle Advertising Sign

(see clause 3.4.1 )

Local Law requirements apply

Signs include:

1. Illuminated Sign 2. Clock 3. Horizontal Sign 4. Projected Sign 5. Verandah Sign 6. Vertical Sign

Signs Include: • Illuminated Sign • Clock • Development

Sign • Direction Sign • Hoarding • Institutional Sign • Low Level Sign • Panel Sign • Portable Sign • Pylon Sign • Sale Sign • Semaphore

Sign • Sign under

Verandah • Temporary

Community Banner

• Temporary Community Sign

• Window Sign Note: Definitions for ‘Primary Advertising Sign’, ‘Secondary Advertising Sign’ and ‘Lifestyle Advertising Sign’ and the types of signs included in Table 1 are included in Schedule 1 of this Policy and the Town of Claremont Local Law Relating To Signs.


3.4.1 Permanent signs fixed on or adjacent to a private building The assessment criteria for permanent signs fixed on or adjacent to a private building include the following:

• Lifestyle Advertising Signs are only permitted on buildings that have a minimum Gross Leasable Area of 500m².

• Where a building includes more than 2 retail/commercial tenants and subject to an application conforming to 5.3, tenancy identification signs as identified in 5.4.3 may be allowed in addition to primary advertising and are to conform to the Town’s Local Relating to Signs.

• Permanent signs fixed on or adjacent to private buildings that are located on a street that falls within the definition of ‘Street Type A’ depicted on Map 2 are to conform to the specific requirements included in Table 2, which are in addition to and do not detract from the requirements set out in clause 5.3.

TABLE 2: ‘STREET TYPE A’ REQUIREMENTS (Refer to Map 2)

Typology Maximum Size Total Number of Signs Allowed

Primary Advertising Sign 10m² per sign 2 Secondary Advertising Sign 5m² per sign 1 Lifestyle Advertising Sign 5m² per sign 3

• Permanent signs fixed on or adjacent to private buildings that are located on a street that falls within the definition of ‘Street Type B’ in Map 2 are to additionally conform to the specific requirements included in Table 3, which are in addition to and do not detract from the requirements set out in clause 5.3.

TABLE 3: ‘STREET TYPE B’ REQUIREMENTS (Refer to Map 2) Typology Maximum Size Total Number Of

Signs Allowed Primary Advertising Sign 25m² per sign 3 Secondary Advertising Sign 15m² per sign 2 Lifestyle Advertising Sign 15m² per sign 3 In accordance Streets that are categorised as either ‘Street Type A’ or ‘Street Type B’ are indicated below in Map 2.


Map 2 - Location of Street Types A and B 3.4.2 Other Signs not intended to be assessed under this Policy The following types of signs shall conform to the relevant requirements included in the Town’s Local Law Relating to Signs:

• Illuminated Sign; • Clock; • Development Sign; • Direction Sign; • Hoarding; • Low Level Sign; • Panel Sign; • Portable Sign; • Projecting Sign; • Pylon Sign; • Sale Sign; • Semaphore Sign; • Sign under Verandah; • Temporary Community Banner; • Temporary Community Sign; and • Window Sign.

3.5 Sign Types Not Listed In assessing any signage application that is considered not to be included within the abovementioned signage typologies contained in this Policy, the Council will have regard to the context of the proposed signage and the application’s compliance with all of the Policy objectives. NS ON HERITAGE BUILDINGS AND PLACES 3.6 Bay View Terrace Heritage Precinct


It should be recognised that the Town Centre Zone includes the Bay View Terrace Heritage Precinct (“Heritage Precinct”) (see Map 2) of this Policy and that the heritage values of buildings and places located within the Heritage Precinct shall be protected. Additional information in relation to the Heritage Precinct can be obtained from the Town. In addition to the requirements for all signs stipulated in 5.4.1 and 5.4.2, applications for signs on a heritage building or place within the Heritage Precinct shall conform to the following criteria;

1. Materials, style, design and lettering are to address and conform to the heritage features of the building;

2. Appropriate colouring and lettering should be incorporated into the proposed sign in order to reflect the historical time period of the building;

3. Signs should be in harmony with the exterior design of the building to which they are fixed;

4. Signs may be applied to the façade in a manner appropriate to the period and function of the building or otherwise shall be below the awning level; and

5. Signs shall be affixed in such a way that they cause no damage to the building and may be removed without leaving evidence of the sign having been affixed.

3.7 Additional Criteria Notwithstanding that a sign complies with the provisions of this Policy, Council may refuse planning consent if such a sign would, in its opinion, be injurious to the amenity, aesthetics or safety of the Town Centre. 3.8 Assessment of non-complying Applications An application for planning approval of signage that:

a) Complies with the assessment criteria contained in clause 5 of this Policy may be approved under delegated authority.

b) Does not comply the assessment criteria contained in clause 5 of this Policy shall be determined by Council, having regard to the objectives of the Policy.

SCHEDULE 1 – DICTIONARY OF DEFINED WORDS AND EXPRESSIONS Note: Unless stated otherwise, any word or expression in this Policy that is not defined in this Schedule 1 has the same meaning as is given to it in the Town of Claremont Local Law Relating to Signs as amended. The following terms are used in this policy: “Aesthetics” means that aspect of planning that deals with visual quality. The aesthetic features of signage are dependent on the following circumstances:

• Location, setting and use of the building;

• Location of the sign in the context of the building;

• The size of the sign;

• The number of signs;

• The impact of the sign; and

• The purpose of the sign.


“Adjoining property” means any lot which shares a boundary or portion of a boundary with a lot upon which there is a building or is separated from that lot by a right-of-way, vehicle access-way, pedestrian access way or the equivalent not more than 6 metres in width; “Amenity” means the quality, conditions and the characteristics of a locality or a lot or building (as the context requires) which contribute to their pleasantness, harmony and better enjoyment. In considering the impact on amenity caused by signage applications, the following outcomes should be considered:

a) Overshadowing, glare and substantial (and inappropriate) illumination;

b) Blocking important views around the Town Centre;

c) Obscuring architectural detailing on heritage buildings; and

d) Distraction caused by visual pollution. “Application” means the completed form lodged for the purpose of obtaining a planning approval from the Town of Claremont. “Building area” means the area of the building façade facing the street calculated by multiplying the height and length of the building wall. “Gross Leasable Area” means the area of all floors capable of being occupied by a tenant for the tenant’s exclusive use, which area is measured from the centre lines of joint partitions or walls and from outside faces of external walls or the building alignment, including shop fronts, and includes basements, mezzanines and storage areas. “Height of building wall” means the vertical distance from natural ground level to the roof or parapet at any point. “Heritage Building or Place” means a building or place:

• Entered in the Register of Heritage Places under the Heritage of Western Australia Act 1990 (administered by the Heritage Council of WA); or

• Subject to Clause 79 of Town Planning Scheme No.3, relating to places of cultural heritage significance; or

• Listed in the Town of Claremont Municipal Heritage Inventory. “Lifestyle Advertising Sign” means a sign that functions to position members of the public to associate a group of retail or commercial tenancies, range of retail offerings or products with a certain way of life in either a positive or negative manner. Outstanding or distinctive features of particular lifestyles, such as glamour, indulgence, excitement or risk, may also be evoked as being connected with a product in this type of advertising. This type of sign may also have the purpose of providing an umbrella brand or trademark for a number of sub-brands or retailers. “Length of building wall” means the horizontal distance of the wall. “Offensive Sign” means a sign the contents or design of which may, in the opinion of Council, cause offence to some members of the local community or a majority of people. Offensive signage may involve the use of obscene or insulting language and/or images, the discriminatory or inappropriate


portrayal of people including children, the portrayal of violence, the portrayal or suggestion of sex acts, nudity, and abuses of health and safety. “Development Approval” means approval by the responsible authority under any town planning scheme controlling land development and use within the district. “Primary Advertising Sign” means a sign the primary purpose of which is to identify a site by:

1. Identifying the name of a company or other organisation that owns or substantially occupies the site or building on which the advertisement is located; and/or

2. Displaying directional or other related specific information of the name of a company or other organisation that owns or substantially occupies the site or building on which the advertisement is located;

“Projected Signs” means a sign projected onto a building, screen or other structure and for the purposes of this Policy are considered permanent signs fixed onto a private building. “Public Place” means any place to which the public has access; “Secondary Advertising Sign” means that type of sign that is not essential or primarily intended for site identification, but rather serves the function of attracting customers by identifying the logo or catchphrase of the company or other organisation that owns or substantially occupies the site or building on which the advertisement is located. “Sign” includes a signboard or any message, direction or representation whatsoever displayed on a building or structure, a bunting sign, a clock other than a clock which is built into a wall and does not project beyond the face of the wall, a flag, and bunting, whether they contain a written message or not, and every other type or style of sign defined or referred to in this Policy and the Town of Claremont Local Relating to Signs. “Signage Typology” is a categorisation of permanent signs fixed on or adjacent to a private building according to the intended purpose or function of those signs. For the purposes of this Policy these typologies include:

• Primary Advertising Signs; • Secondary Advertising Signs; and • Lifestyle Advertising Signs.

“Street Type A” means those streets located within the Town Centre Zone such as Bay View Terrace, St Quentin Avenue, Avon Way, Church Lane and any other laneway or Right-of-Way which are narrow, pedestrian focused streets as depicted in Map 2. “Street Type B” means those streets located within the Town Centre Zone such as Stirling Highway, Gugeri Street, Stirling Road and Leura Avenue which are listed in Appendix XI of the TPS as ‘streets deemed to carry high volumes of vehicle traffic’ and are therefore considered vehicle focused streets as depicted in Map 2. “Temporary community sign” means any sign intended to be in situ for a defined period of time only, generally being up to 3 months.


“Third Party advertising or General advertising” means that type of sign:

1. Displaying the name, logo, or symbol of a company or other organisation that does not own or substantially occupy the site or building on which the advertisement is located; or

2. For a product or service not provided on the site on which the advertisement is located; or

3. For a product or service that does not form part of the signage displaying the name, logo or symbol of a company or other organisation that owns or substantially occupies the site or building on which the advertisement is located; or

4. For an activity or event not occurring on the site on which the advertisement is located. “Sign Area” incorporates the outer dimension of the frame, border, structure or silhouette containing the letters, numbers, illustrations and background, which together constitute the total contents of the sign. “Visual Pollution” includes an over-proliferation of ad-hoc signage with a variety of different styles and colours on the one site, too much text, and building addresses not easily identifiable under a mass of information which potential customers are unlikely to be able to read. Where applicable, any word or expression in this Policy and not defined in Schedule 1 of this Policy has the same meaning as is given to it in the Town of Claremont Local Law Relating to Signs as amended.

SCHEDULE 2 - INFORMATION TO BE SUBMITTED WITH AN APPLICATION

A Development Application is to be accompanied by supporting information in the form of such plans, elevations, graphics, photographs or other information considered necessary by the Town to present the scope and nature of the proposed advertisements. Unless the Town waives any particular requirement, every application is to be accompanied by:

a. Details of all materials to be used in the fabrication of the sign;

b. The shape and dimensions of the sign;

c. The shape and dimensions of the building on which the sign will be located;

d. The number, size and location of existing signs on the site, and the proposed signs placement and visibility of the proposed sign;

e. Details of the proposed means of illumination of the sign, if any, and the associated impact of this illumination on the surrounding environment;

f. Details of the proposed means of animation, if any,

g. Details of the structural adequacy of the advertisement;

h. Information about whether or not the sign is wholly or partly for third party advertising;

i. The signs scale relationships (dimensional or proportional relationships to spaces and other physical elements such as buildings, landscaping and people); and

j. The nature of existing signs on adjoining properties.


SCHEDULE 3 - SIGNS THAT ARE EXEMPT FROM OBTAINING DEVELOPMENT APPROVAL The following signs are exempt from obtaining planning approval but may require a Sign Licence to be obtained from the Town’s Building Services department regardless of whether or not planning approval is required:

a. A sign erected by Council on land under the care, control and management of Council;

b. A sign within a building;

c. An election sign from a period of three weeks before the subject election to three days following that election;

d. Temporary community signs or notices or an advertisement affixed to or painted on a shop window by or on behalf of the occupier thereof and relating to the business carried on therein provided that not more than 25 percent of the area of the window is so used;

e. A sign that is required by the Builders Registration Board or other government body or authority to be displayed on a building site provided that:

i. The area of the sign does not exceed 1.5m²; and ii. No part of the sign’s structure is more than 20m above the ground directly below

it.

f. Any such sign shall be removed within seven days of completion of the building works on the building site; and

g. A portable sign not exceeding 1 metre in height and 0.8 metres in width that is placed on privately owned land, it is the only portable sign to be on that land and is located at least 1 metre inside the front boundary of that land.

Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 72/08 01/04/2008 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


BUSINESS IMPROVEMENT DISTRICT (BID) PS203

BUSINESS IMPROVEMENT DISTRICT (BID) PS203

Key Focus Area:

PROSPERITY

Responsibility:

CHIEF EXECUTIVE OFFICER

Relevant Council Delegation:

Purpose The purpose of this policy is to provide a framework for the establishment of Business Improvement Districts (BID) within the Town of Claremont. Policy The Town of Claremont Council recognises the importance of a vibrant and successful business sector. Council is committed to the provision of support and assistance through the creation of a governance framework to support the establishment of Business Improvement Districts (BID). A BID requires a partnership approach between the business community and Council. Through this policy Council demonstrates its commitment to encouraging and supporting such a partnership. Council will provide support to a BID by:

• Appointing representatives to a BID organisation’s management committee

• Allocating staff resource

• Providing accounting and financial management services.

A BID organisation is expected to establish a governance structure suited to its activities and to accept Council representation on its management committee. The BID management committee will set priorities and establish to long term objectives for the BID.

The Council will demonstrate its commitment to community development by making provision within the annual budget of funding to support this program. The level of funding will be decided each year during the budget deliberations and will follow consideration of a budget submission from a BID organisation.

As conditions of providing financial support to a BID organisation Council requires:

• A governance structure which allows public accountability

• Membership on a BID management committee

• A business plan that supports the BID budget submission

• Reporting by the BID management committee of its activities and achievements against its business plan.



Nil Work Procedures Nil Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 23/12 06/03/2012 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


DEVELOPER CONTRIBUTION TO INFRASTRUCTURE UPGRADING PS204

DEVELOPER CONTRIBUTION TO INFRASTRUCTURE UPGRADING PS204

Key Focus Area:

PROSPERITY

Responsibility: EXECUTIVE MANAGER INFRASTRUCTURE Relevant Council Delegation: NIL

Purpose The focus of this policy is to ensure that the Town establishes and utilises a strategic approach for the upgrading of the road infrastructure to accommodate additional traffic flows generated by developments within the Town Centre; and to take a prudent and financially responsible approach to the long term development of the Claremont Town Centre through:

1. Ensuring that the need to upgrade specific road infrastructure to accommodate the additional vehicular traffic generated by developments where Council has approved developments having a greater traffic impact than permitted for “as of right” developments in the Town in the Town Planning Scheme, is met.

2. Providing Council with a rational and transparent formula to require representative Developer contributions from all future re-developments within the Claremont Town Centre. It is anticipated that all future re-developments within the Town Centre would target the “highest and best returns”, and as such a singular formula for Developer Contributions should be adopted.

For the purpose of this Policy, the Town Centre is defined as the roads and properties bounded by and including the relevant portions of Stirling Highway, Leura Avenue, Gugeri street and Stirling Road. Policy

1. The Council has adopted a developer contribution principle which is a guide to decisions to ensure the funding of the road infrastructure upgrading within the Claremont Town Centre is transparent and equitable for all property owners within the Town Centre and the public using the road network;

2. Council confirms its commitment to the long term development of a vibrant and sustainable Town Centre;

3. Developers intending to undertake projects with the Town Centre are encouraged to liaise with Council officers and officers from the Main Roads Department and the Department of Planning in the early stages of planning to determine the need and to what extent is infrastructure upgrading is required;

4. Council endorses and supports the need to deliver the upgraded road infrastructure within time frames of the development being completed when there is the need for convenient and direct vehicle access and egress to the development. This will be achieved through a planned staged development for the interim upgrading of Stirling Highway and Stirling Road;

5. Council puts in place a funding strategy to receive staged Developer contributions and Loan Funds to enable the construction of the upgraded road infrastructure to progress in the stages to support the development;


6. Council’s funding structure to be indexed Developer contributions in accordance with the Australian Consumer Price Index for future re-developments of allotments within the Town Centre;

7. Underpinning the need for transparency for Development contribution, the Council’s use of the formula based on the gross allotment area as a percentage of the total gross allotment area of the Town Centre will make it clear to current and future developers of the need to contribute to the cost of upgrading the road infrastructure on redevelopment of any of the Town Centre allotments. The gross allotment area for the Town Centre is 77.,361 square metres.

8. Financial Contributions Table IMPROVEMENTS WITHIN THE TOWN CENTRE

ORGANISATION MAKING CONTRIBUTION % OF TOTAL COST Developer 90 Town of Claremont 10 Main Roads WA 0 TOTAL CONTRIBUTION 100

IMPROVEMENTS WITHIN THE PRIMARY REGIONAL ROAD RESERVATION ORGANISATION MAKING CONTRIBUTION % OF TOTAL COST Developer 40 Town of Claremont 10 Main Roads WA 50 TOTAL CONTRIBUTION 100

9. Council will accept that the Council rates paid on a property undergoing redevelopment from the time of commencement of works to first day of trading will form part of the Developer’s contribution.

10. Council will consult with Main Roads WA and actively seek funding contributions from State and Federal sources for the upgrading of Stirling Highway (declared main road) and intersections on the Highway.

Risk Issues From not having a Policy on Developer Contributions The likely consequences of protracted arguments (negotiations) on what is/is not the responsibility of the developer to remedy the adverse traffic impacts on the existing road network. Sustainable financing of local government infrastructure requires a planned and systematic approach, with expenditure needs identified and justified and funding made available in a timely manner. If this does not occur, the resultant funding gap between responsible financing of the Town’s infrastructure assets and the funds committed will keep growing, leaving a potentially enormous liability for future citizens to fund, as traffic congestion and delays occur on the roads surrounding Claremont. Further, congestion as the resultant traffic delays significantly reduce the appeal of a shopping centre to regular shoppers. Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


ENVIRONMENT WASTE MANAGEMENT SERVICES EN300

WASTE MANAGEMENT SERVICES EN300

Key Focus Area: ENVIRONMENT

Responsibility: MANAGER ENVIRONMENTAL HEALTH Relevant Council Delegation:

Purpose The purpose of this policy is to outline the waste management services to ensure an adequate and regular service is provided to residential premises. Policy The Town will:

• Provide a designated waste collection service to residential dwellings at a frequency of one service per week. All residential dwellings are entitled to one 120 litre waste receptacle collected weekly.

• Provide a designated recycling collection service to residential dwellings at a frequency of one service per fortnight. All residential dwellings are entitled to one 240 litre yellow topped receptacle collected fortnightly.

• Approve bulk verge green collections and bulk hard waste collections on an annual basis.

• Residents may purchase Brockway Transfer Station entry passes from the Council office at the subsidised fees as stated in the ‘Town of Claremont Fees & Charges’ as contained in the Budget documents.



VERGE PROTECTION NEAR BUILDING SITES EN301

VERGE PROTECTION NEAR BUILDING SITES

RENEN301



Purpose The purpose of this policy is to provide the guidelines to manage and protect verges adjacent to building sites, based on creating a safe and aesthetically pleasing environment. Policy Building licences to include a notice advising that no buildings, structure, equipment, material or debris are to be stored or operated on any verge, roadway, right-of-way or other public property unless a permit is obtained from the Town in the first instance. When an application is received to place a building, structure, equipment, material or debris on a verge, roadway, right-of-way or other public property, the Town shall only issue a licence to do so where:

• There is demonstrated need to place structures or materials outside the lot boundaries;

• The footpath is unobstructed at all times and where there is no constructed footpath, there remains a clear, safe convenient access path past the subject site;

• There is a clear line of sight past any building, structure, or enclosure for vehicles exiting the adjoining properties;

• There is no obstruction to any vehicular traffic utilising a street or right of way;

• An appropriate bond has been lodged with the Town to cover the cost of reinstating the verge or footpath, this bond is to be in addition to any bond lodged by the applicant to cover the cost of damage to footpaths.

Other Relevant Policies and Documents Work Procedures Permit – Verges near Building Sites Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 23/11/1999 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


ROAD VERGES EN302

ROAD VERGES EN302



Purpose To provide guidance regarding permissible verge treatments and the obligation of owners and occupiers for their care and maintenance and for the safety and convenience of the public.

Policy The Policy recognises that verges are required principally to contain:

a) Utility services and associated equipment (communication; electricity; water; gas; sewer; storm water drainage; street lighting.)

b) Footpaths, cycle paths, shared paths

c) Street trees

d) Road furniture, (street name signs; regulatory and advisory traffic signs; traffic signals; bus stops, bus shelters and bus bays; parking spaces; vehicle and pedestrian movement control devices; seating; litter receptacles)

Council’s Activities on Thoroughfares and Public Places Local Law includes provisions governing the power to carry out public works on verges, details of what are permissible verge treatments and the obligations of owners and occupiers for their care and maintenance and for the safety and convenience of the public.

Reticulation of verges is encouraged within the following conditions:

a) Owners and/or occupiers are responsible for the installation, maintenance, operation and related costs of reticulation in street verges and its operation must comply with watering roster requirements set by the Water Corporation.

b) Such reticulation is to be installed centrally in the verge, not parallel or adjacent to paths, crossovers or kerbs and no wiring or solenoids are to be installed in road reserve and verge areas.

c) The local government will take due care and may, at its cost, reinstate reticulation equipment it damages during works carried out by or authorised for the local government provided the installation is in line with the criteria in section ‘a’ above.

Paving of street verges will be permitted only where on-street parking is not permitted or rendered impossible because of the traffic function of the street and alternative nearby parking is not available.

Where paving of street verges is permitted, the following conditions apply:

a) Plain dark colours to be used in the appropriate material.

b) Drainage to be collected and disposed of in soakage pits (1m3 for each 90m2 paving).


c) All verge treatments containing hardstand materials are required to include at least one street tree (Spacing of 8 to 10 meters to maintain the avenue effect) unless there are serious mitigating circumstances as determined by the Town.

d) Street trees to be carefully protected from root damage using the Australian Standards for protection of trees on development sites, and tree bubblers connected to private irrigation to be provided.

e) Hardstand materials may not be installed closer than 2 metres from a street tree or interfere with a street tree in any way.

f) Standard road kerbing to remain.

g) Installation over no more than one third of the area of the verge (excluding any vehicle crossing) of an acceptable material, and the planting and maintenance of either a lawn or a garden on the balance of the verge in accordance with the following:

(i) clear sight visibility is maintained at all times for a person using the abutting thoroughfare in the vicinity of an intersection or bend in the thoroughfare; and

(ii) where there is no footpath, a pedestrian has safe and clear access of a minimum width of 2m along that part of the verge immediately adjacent to the kerb.

h) Council's crossing paving specification to apply to verge paving construction

i) All requests to be submitted in writing, with plans and specifications

j) Permissible materials are porous paving, to the satisfaction of the Manager Engineering Design.

k) Council promotes sustainable and environmentally sensitive landscaping and encourages ratepayers to do likewise.- See guidelines on verges at http://www.claremont.wa.gov.au/Community/Sustainability.aspx

l) Artificial Turf is not considered a sustainable or environmentally sensitive landscape treatment by Council.

If a landowner installs unapproved surfaces such as Artificial Turf on the verge they may be instructed to reinstate it to an approved surface. The landowner would be responsible for the cost of reinstatement.

Verge maintenance guides for Council staff:

a) Verges in the Claremont Business District (Stirling Highway, Stirling Road, Gugeri Street and Leura Avenue inclusive), the Swanbourne Shopping Centre (Claremont Crescent) and the Ashton Avenue Shopping Centre will be inspected and spot maintained daily and receive general maintenance once a week or as required.

b) Verges in District Distributor (A) and (B) as well as Local Distributor: Roads will be inspected from a vehicle fortnightly for litter collection and the reporting of other observed needs for attention. These roads are as follows: Stirling Road, Shenton Road, Alfred Road, Claremont Crescent, Gugeri Street, Queenslea Drive, Victoria Avenue, Bay View Terrace (Victoria Avenue to Stirling Highway), Chancellor Street, Ashton Avenue, Judge Avenue, Princess Road, Bay Road, Agett Road (Bay Road to Goldsworthy Road), Goldsworthy Road, Richardson Avenue, Bindaring Parade, Osborne Parade, Melville Street, Loch Street (Stirling Highway to Railway Parade), Graylands Road (Shenton Road to Lapsley Road), Lapsley Road (Graylands Road to Davies Road), Davies Road (Lapsley Road to Alfred Road), Barnfield Road, Devon Road and Narla Road.

c) Verges in Barnfield Road, Claremont Crescent and Gugeri Street reserves adjacent to the railway reserve will be litter picked approximately fortnightly.

d) Verges in Stirling Highway will be walked and litter removed approximately each month, footpath condition inspected / recorded every second month.

http://www.claremont.wa.gov.au/Community/Sustainability.aspx


e) Residential, commercial or industrial verges will be slashed/maintained upon warranted complaint or an observed need. These types of verges will be particularly inspected for maintenance needs:

(i) In the Showground area in the fortnight before the Royal Show (ii) In the period before Christmas (iii) Towards the end of winter

Council will encourage residents to show pride in their neighbourhood through caring for the verge treatments by:

a) Publishing Town Talk articles on best methods

b) Recognising and reporting superior verge treatments

c) Fostering Tidy Towns/Keep Australia Beautiful/Clean Up Australia campaigns

d) Providing administrative and technical support to encourage self-help improvement to verges.”


Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 232/05 21/06/2005 Ordinary Council Meeting Reviewed 182/09 07/07/2009 Ordinary Council Meeting Reviewed 169/12 04/09/2012 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


USE & MANAGEMENT OF FORESHORE RESERVES EN303

USE & MANAGEMENT OF FORESHORE RESERVES EN303



Purpose The purpose of this policy is to outline the guiding principles that the Town of Claremont has in relation to the use and management of the Swan River Foreshore. Policy The Town of Claremont recognises the environmental, historical, social and recreational importance that the Swan River foreshore reserve provides to the community, and as such has developed a set of guiding principles to support and direct the use and management of this unique facility:

1. The Swan River foreshore shall continue to be reserved for parks and recreation, with the aim of;

• Enhancing the identity and character of the foreshore; • Enhancing the environment; • Protecting and encouraging wildlife; • Enhancing the amenity for residents and visitors to the foreshore; and • Enhancing recreational opportunities for residents and visitors.

2. The Swan River foreshore shall be subject to a Management Plan which consolidates and develops the reserve as a significant area of recreational and environmental importance.

3. The Management Plan shall be developed in consultation with relevant stakeholders, and be complementary to existing plans of the Swan River Trust, adjoining municipalities and other relevant government / non-government agencies.

Other Relevant Policies and Documents Town of Claremont Swan River Foreshore Reserve Management Plan Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted Ordinary Council Meeting Reviewed 28/09/1999 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


TREE PROMOTION EN304

TREE PROMOTION EN304



Purpose The purpose of this policy is to provide guidelines to encourage the sound selection, planting, maintenance, pruning and general interest in the trees of Claremont.

This is a complementary policy to encourage and promote new plantings throughout Claremont on both public and private property. It is intended that with professional guidance appropriate trees are selected for private gardens, for avenue planting in public streets, and elsewhere in parks, city centre and throughout the Town.

Policy 1. Private Property

The services of Council’s Supervisor of Parks and Gardens is made available to residents on request, free of charge, to advise on selection, planting, pruning and maintenance of trees for private property within the Town of Claremont.

2. Public Property

This includes parks, gardens, street verges, foreshore, city centre, sporting clubs owned by Council. Any Councillor or any member of the public may nominate a special tree for planting on public property.

Subject to assessment of the suitability of species and location the planting of the tree and installation of plaque is to be carried out by Council at the applicant’s cost. If the request is from a Councillor (and has been approved by Council) the costs will be borne by Council.

The Town will maintain a register of all such tree planting including details of the significance of the tree to the applicant where appropriate. A small but permanent plaque will be positioned at the base of the tree to indicate its species and its inclusion in the register. The plaques will be of a common design throughout Claremont.

The Town has no obligation to replace any registered tree which dies nor any plaque which is damaged. The Town reserves the right to remove any tree at some future date at its discretion. In the event of removal becoming necessary Council will make every effort to replant a new tree in a suitable location.

Other Relevant Policies and Documents Work Procedures


STREET TREES EN305

STREET TREES EN305



Purpose To ensure the Town of Claremont retains its prized leafy ambience through the sound management of its street tree urban forest.

Policy Council affirms that the Town of Claremont street tree urban forest is a valuable community asset for environmental, aesthetic and social reasons including shade, heat reduction, habitat for native fauna, visual amenity and replenishment of the atmosphere.

Council has adopted a Street Tree Masterplan which nominates the species to be planted in each street. The Street Tree Masterplan will be the guiding document for decisions relating to the management of the Town’s street tree asset.

Retention of existing street trees • Developers will be encouraged to retain existing street trees wherever possible

• Developers will be required to create Tree Protection Zones (TPZs) to the Australian

• Standard around existing street trees

• The Town of Claremont Street Tree Masterplan 2013 will mostly be implemented by natural attrition rather than wholesale removal of existing trees. However Council may also consider requests for replacement of existing trees in a street where the majority of residents of the street support it and the new trees can be successfully interplanted into the streetscape to allow a staged removal of the existing trees.

Planting of new street trees • Council will budget funds each year to plant sufficient new street trees to at least maintain

total street tree numbers and preferably increase them

• The species planted in any street shall conform to the Town of Claremont Street Tree Masterplan 2013 except where, in the delegated officer’s opinion, there are sound horticultural / arboricultural reasons not to do so

• Spacing of street trees shall be the minimum required to maintain a near continuous tree canopy in the street even if this means multiple trees per lot frontage

Maintenance of street trees • Council will budget sufficient funds each year to properly maintain and water young street

trees to ensure a good survival rate


• Council will protect its street trees from whipper snipper / mower damage by maintaining a 200mm grass-free zone around the trunks of all street trees where this is not done by the resident

• Council will budget sufficient funds each year to properly maintain the street trees on its Significant Tree Register including annual inspections by an arboricultural consultant and implementation of works arising

Pruning of street trees • Street trees shall generally only be pruned to clear overhead powerlines, improve their

form, structural integrity or health, clear infrastructure such as street lights, CCTV and street signs and to maintain pedestrian and vehicle access and/or sight lines

• Street trees under powerlines shall be pruned twice a year to ensure statutory clearances are maintained while also maintaining an aesthetically pleasing tree

• Only authorized Council contractors may prune street trees

Removal of street trees • Street trees will generally only be removed where they are dead, diseased or

dangerous

• Requests to remove street trees must be made in writing to the Town on the approved form

• Only authorized Council contractors may remove street trees

Promotion of street trees • Council will budget sufficient funds each year to actively promote the

maintenance, protection and improvement of its street tree urban forest through regular placement of educational, information and reminder articles in the local media and by other appropriate means.

Other Relevant Policies and Documents • Street Tree Masterplan 2013 • Claremont Ahead 2023 Strategic Community Plan


Reviewed/Modified Minutes Reference Date Meeting Type Adopted 3/07 06/02/2007 Ordinary Council Meeting Modified 182/09 07/07/2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting

Reviewed 112/14 05/08/2014 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


TREE PRESERVATION EN306

TREE PRESERVATION EN306



Purpose The purpose of this policy is to provide the guidelines for the preservation of trees within the Town of Claremont.

Policy The ambience of Town of Claremont is characterised by well-developed leafy trees and the associated prolific bird life. The Town considers that our trees are:

• an important community asset;

• a part of our heritage;

• add to the value of property; and

• contribute significantly to the amenity of the Town.

As such the Council supports the following:

• The Town encourages architects, designers and developers to make every reasonable effort to incorporate existing mature specimens and new trees into plans for development thereby improving the value, amenity and beauty of the specific development, to the benefit of the whole community.

• Where approval is given for trees to be removed new plantings may be required.

• In preserving our trees we seek to protect the environment for all our residents: children, youth, working people and retirees.

• The removal of trees must be made in writing to the Town on a "Town of Claremont - Application to Remove Trees" Form.

• Adoption of a Tree Preservation Policy will be notified to the Claremont Post as a news item, with a view to obtaining wide publicity in the community and encouraging neighbouring councils to adopt similar measures.

• Advice will be included in the Claremont Community Directory.

• A standard letter of advice will be sent to tree felling companies listed in the telephone directory, and repeated annually.

• An information leaflet advising residents on Council’s Tree Policies and on aspects of correct selections and methods in planting new trees be made available.


Other Relevant Policies and Documents Work Procedures "Town of Claremont - Application to Remove Trees" Form Policy Adoption and Amendment History. Reviewed/Modified Minutes Reference Date Meeting Type Adopted Ordinary Council Meeting Reviewed 23/5/2000 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


USE OF RESERVE EN307

USE OF RESERVE EN307



Purpose To provide guidance for the use of the Town of Claremont’s reserves for functions, events, and access.

Policy The Town of Claremont recognises that as housing becomes more built up and block sizes get smaller its parks and reserves become an increasingly important community asset.

General Use The Town is committed to providing its residents with well maintained parks and reserves for appropriate passive recreational pursuits and gatherings at no charge subject to the following conditions:

• Maximum number of people at any event not to exceed 30 persons

• No alcohol to be consumed on the reserve

• No exclusive use of the reserve

• No barriers erected to exclude the public from any part of the reserve

• No tents, marquees or other structures without written approval (structures requiring stakes being driven into the ground will not be approved)

• Noise to be kept to a reasonable level, particularly after dusk

Personal Trainers The Town will make available selected reserves for use by registered Personal Training groups. To ensure Personal Trainers operate in a manner acceptable to the Town all operators will be required to:

• Make formal application to the Town

• Provide evidence of registration with Fitness Australia as an Exercise Professional (Personal Trainer specialisation or Business Member)

• Pay all fees and charges (if applicable) as approved by Council

• Provide a Public Liability Insurance Certificate of Currency to the value required by the Town

• Comply with all Conditions of Use issued by the Town


Access to adjacent lots The Town at its discretion may approve vehicle access through its reserves to adjacent private lots for construction or maintenance purposes. To ensure this access does not disadvantage other residents or park users nor incur a cost to the Town all applicants will be required to:

• Make formal application to the Town;

• Pay all fees and charges (if applicable) as approved by Council; and

• Provide a Public Liability Insurance Certificate of Currency (if applicable) to the value required by the Town comply with all Conditions of Use issued by the Town


Claremont Ahead 2023 Strategic Community Plan

Work Procedures

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 3/07 06/02/2007 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 290/13 15/10/2013 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 76/14 20/05/2014 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


GRAFFITI ERADICATION EN308

GRAFFITI ERADICATION EN308



Purpose This policy establishes the principles for the Town of Claremont in relation to the removal of graffiti from commercial and residential properties viewable from the public domain.

Policy Increasing, unsightly graffiti is a concern and issue within the community. The Town wishes to retain and demonstrate its commitment to creating an attractive environment and a strong sense of neighbourhood pride by preserving a graffiti-free environment within the municipality, and endorses the following principles:

• All graffiti which is located on a surface visible from any public place will be removed by a Town of Claremont approved graffiti contractor as follows:

a) Within five working days of receipt of the completed “Removal of Graffiti Authorisation and Indemnity Form”.

b) If the damage is particularly offensive (e.g. racially motivated, of a sexual nature etc), every effort will be made by the Town and the nominated contractor to have the graffiti removed within 24 hours of receipt of the completed ‘Removal of Graffiti Authorisation and Indemnity Form’.

• The Town will maintain its commitment in working with other government bodies and businesses to eradicate graffiti.

• Graffiti which is visible from any public place will be removed by the Town’s nominated contractor free of charge to the aggrieved party.

• Council staff and elected members are encouraged to adopt a proactive graffiti monitoring approach within the community and are encouraged to report graffiti they observe within the Municipality.

The quick removal of graffiti is intended to:

• Restore the damaged surface, as closely as practicable, to its original condition prior to the incident in which the surface sustained the illegal damage;

• Restore the damaged property to its original financial, amenity and aesthetic values, as close to practicable, prior to the incident of damage;

• Detract the perpetrators’ sense of fame and achievement through the timely removal of their illegal damage; and


• Discourage further acts of graffiti and vandalism by the same and other potential perpetrators.

Other Relevant Policies and Documents ‘Removal of Graffiti Authorisation and Indemnity Form’ Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 91/09 07/07/2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


SHADE OVER PUBLIC PLAYGROUNDS EN309

SHADE OVER PUBLIC PLAYGROUNDS EN309



Purpose To provide a policy framework for the provision of shade over public playgrounds.

Policy Council recognizes the importance of shade over public playgrounds in the interests of extending usability, enhancing user comfort and safety and protecting the equipment against UV degradation.

Council therefore supports the following:

• The planting of deciduous, wide canopy trees around playgrounds to provide natural shade in the first instance (in line with Council’s Tree Preservation Policy EN306 and Street Tree Policy EN305)

• The use of shade structures (eg shade sails) as permanent installations where natural shade is not a practical option.

• The possible use of shade structures (eg shade sails) as interim measures until trees have grown sufficiently.

This policy is to guide the development of a “Playground Shade Provision Plan” that prioritizes playgrounds and their need for shade and determines the type of shade required.

This policy is in line with Goal 1: Liveability, Objective 1.3: Develop the public realm as gathering spaces for participation and enjoyment.

Other Relevant Policies and Documents • Cancer Council’s Shade Handbook • Local Government Act 1995

Work Procedures • Shade provision plan to be developed. • Prioritisation of playgrounds for their need for shade. • Playgrounds are to be assessed as to whether they need natural shade or built shade.

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 26/14 18/2/2014 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


PEOPLE CHRISTMAS CARNIVAL PE400

CHRISTMAS CARNIVAL PE400

Key Focus Area: PEOPLE

Responsibility: EXECUTIVE MANAGER PEOPLE & PLACES Relevant Council Delegation:

Purpose To provide direction for the annual community focussed celebration – the Christmas Carnival.

Policy The Town of Claremont recognises the importance that significant events play in the building of the social capacity of a community and contributing to community development. As such, Council supports an annual community focused event to celebrate Christmas.

In doing so, the Council will:

• Provide funding in the Annual Budget,

• Encourages local community, government and the private sector involvement in the community event where possible, and

• Where appropriate, provide exemptions on Development Application fees for the community based development activities.

The Carnival will be held at an appropriate time in the lead up to Christmas and will contribute towards supporting a vibrant and active community.

Other Relevant Policies and Documents Sponsorship of Town of Claremont Activities’ Policy RCM101

Work Procedures Christmas Carnival Work Procedures

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 182/09 07/07/2009 Ordinary Council Meeting Modified 210/10 05/10/2010 Ordinary Council Meeting Reviewed 133/12 07/08/2012 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


SPONSORSHIP OF TOWN OF CLAREMONT ACTIVITIES PE401

SPONSORSHIP OF TOWN OF CLAREMONT ACTIVITIES PE401



Purpose To provide guidelines for receiving corporate sponsorship from external parties for Town of Claremont events, activities and programs.

Policy That Council encourages opportunities for sponsorship by third parties to the Town activities facilities, services and programs as a means to;

1. Developing an alternative source of income to facilitate the provision of the Town’s services; and

2. Improve the provision of the Town’s services.

Definitions Sponsorship: The purchase of the right to associate the sponsor’s name, products or services with the Town of Claremont activities, products or services in return for negotiated benefits. For the purposes of this policy, the following are not considered to be sponsorship activities unless included as part of an overall sponsorship package in which other direct sponsorship benefits are provided:

• Stand-alone advertising contracts;

• Joint ventures, consultancies or partnerships where responsibility is shared for the

• Ultimate outcome of product;

• Projects such as displays and exhibitions in which the sponsor does not receive genuine

• and measurable value for money;

• Grants, gifts, donations, bequests, endowments and prizes;

• Scholarships; or

• Research projects where it could relate to or influence public policy.

Project: The component or components of a facility, program, service or activity for which the Town is responsible under the Local Government Act 1995 or a decision of the Council.


Focus This policy applies to those arrangements with the Town where sponsorship is used from an external organisation to help resource the Town’s activities, facilities, services or programs.

This includes where the Town is responsible for either directly or through Council Purchase of Service Agreements to provide services and in return the Town provides the external organisation with specific marketing benefits. The resources provided to the Town may be direct funding, in-kind services or a combination of both.

Corporate sponsorships shall be used to manage the costs associated with the delivery of Town projects and applied to:

• Reduce or eliminate the net cost of delivering a project.

• Enhance or expand a Town project of the Town’s ability to acquire goods.

• Generate a net increase in revenues without any affect on programming, services, or facilities.

• Assist in the promotion and reduction of running costs of events staged by the Town.

• Assist in the promotion and implementation of community programs of artistic and cultural value.

• Promote partnerships in the community.

Use of Sponsorship Sponsorships shall be used only for those projects, which are part of the town’s approved service mandate, or for those projects, which are mandated by the Council either through the budget process, or by resolution of the Council.

The Town’s sponsorship program shall be managed in a manner that is organised, consistent and proactive, to eliminate duplication and to avoid confusion in the market place.

Pricing of Sponsorship Opportunities To give recognition to the factors which make projects valuable to sponsors and the requirement for flexibility and adaptability which the pricing of each sponsorship opportunity brings with it the-Value of sponsorship opportunities for projects will be determined through the negotiation process, which precedes individual sponsorship arrangements.

Town of Claremont being able to value cost the opportunities in a manner which maximises their appeal while fairly reflecting their value to sponsors.

Sponsorship Solicitation and Negotiation The solicitation of sponsorships shall be conducted in a manner that enhances access and fairness and results in the optimal balance of overall benefits to the Town, the sponsor and the community.

The costs of arranging sponsorships must be covered out of approved expenditure. They may not be deducted from funds received from sponsors.

Sole source negotiations may be entered into if the sponsorship value is less than $50,000, GST exclusive.


The Town reserves the right to reject any and all unsolicited sponsorships that have been offered and to reject any and all proposals for sponsorships that have been openly solicited by the Town.

Sponsors and Sponsor Products To ensure that projects associated with sponsors and products that are compatible with, complimentary to and reflective of the Town’s values and its mandate including:

• No sponsorship from tobacco companies or purveyors of tobacco

• No political sponsorship

• Preference for businesses located in the Town of Claremont

• No sponsorship from lobby groups

• No sponsorship from adult entertainment shops and services

Sponsor Recognition The Town will provide a level of recognition to the sponsors of projects which fairly reflects their contributions and optimises the benefits and satisfaction they derive from their association with such projects, as well as maintaining a prominent profile and acknowledgment of the Town’s ownership of the project.

Sponsorship Agreements Sponsorship agreements shall be confirmed in writing and relate to a specific project. They may not involve future consideration or influence the day-to-day business of the Town and/or Council.

The duration of sponsorship agreements shall be fixed and shall not normally exceed one year. Sponsorship agreements extending beyond one year will require the approval of the Council. In situations where sponsors must make significant capital investments as part of the sponsorship, a longer term may be considered in order to reasonably amortise capital costs or develop stronger sponsor identification with a project.

All publicity and advertising must conform to relevant laws and statutes and the policies and strategies of the Town of Claremont.

The Town reserves the right to cancel projects not yet in progress if operational or budget requirements dictate.

The Town reserves the right to terminate an existing sponsorship agreement should the sponsor organisation:

• Use the Town’s name outside the parameters of the sponsorship agreement, as embodied in the agreement, and without prior consent

• Develop a public image inappropriate to the Town’s service and/or objectives.

Approval Authority The Chief Executive Officer is authorised to enter into a sponsorship agreement with a sponsor organisation provided all requirements of the Sponsorship of Town of Claremont Activities Policy are met and provided the contribution value is no more than $50,000, GST exclusive.


When the value of a proposed sponsorship is greater than $50,000, GST exclusive, the sponsorship proposal shall require the approval of the Council.

Where there may be more than one interested party in sponsoring a Town of Claremont activity, a process to seek quotations, expressions of interest or tender may be undertaken at the discretion of the Town’s Chief Executive Officer.

Risk Management To recognise and strive to minimise the Town’s varying degrees of liability and risk associated with sponsorship initiatives, the following two sponsorship categories will be adopted for the purpose of managing the risks associated with the sponsorship of projects.

Category One Town events, activities, programs or services where the Town provides concept management and supervision and a sponsor provides total or partial financing, goods, materials or promotional support.

Co-sponsored events, activities, programs or services where the Town and sponsor share supervision and financing.

Category Two Events, activities, programs or services where the sponsor provides concept management, supervision and financing; and the Town provide assistance with promotion, equipment and/or facilities.

Category One The Town and sponsor(s) shall indemnify and hold harmless the other except of each other’s sole negligence.

Category Two The sponsor shall provide and maintain during the term of the sponsorship agreement, Comprehensive General Liability Insurance, or in the case of one time only events, Special Events Liability Insurance, acceptable to the Town and subject to limits of not less than $10,000,000 inclusive per occurrence for bodily injury, death, and damage to property including loss of use thereof. Such insurance shall be in the joint names of the Town and sponsor.

Conflict of Interest All Town employees, contractors and elected members are bound by the Town of Claremont. Code of Conduct and are prohibited from receiving personal financial rewards for their involvement in the solicitation, negotiation, authorisation or execution of a sponsorship arrangement for a Town project.

All Town employees receiving products, goods or services as mementoes or tokens of appreciation from sponsors, will disclose the receipt of such items in accordance with the Town’s Code of Conduct and policies.

Town employees and members of the Council must declare an interest if a member of their immediate family and any business they may own or control, are entering into sponsorship arrangements with the Town.


The use of any sponsor contributions of funds, goods or services used to stage employee social events or functions must be openly disclosed.

The inclusion of sponsorship opportunities in the letting of contracts is prohibited other than when it is specifically included in specifications for quotations or tenders in which case the specification must include:

• A detailed description of the form of sponsorship.

• The monetary value of the sponsorship.

• The benefits to be provided to the sponsor.

• The value of the benefits to the sponsor.

The full value of the sponsorship gained in conjunction with the letting of a contract must be used to reduce the cost of the contract.


Work Procedures




LEASING OF COUNCIL FACILITIES TO COMMUNITY GROUPS PE402

LEASING OF COUNCIL FACILITIES TO COMMUNITY GROUPS PE402



Purpose The purpose of this policy is to provide the guidelines for leasing arrangements of council facilities by community groups based on encouraging, supporting, and, where necessary, sustaining not-for-profit community groups (including sporting groups) in the Town of Claremont for the overall benefit of the community.

Policy A consistent approach to the leasing terms of conditions when leasing facilities to community groups will be based on the following principles;

• Supporting local groups; • Sustainability; • Commercial value; • Equity; and • Exclusivity.

Setting of rents will be based on the market value of the premises, which would take into account the restrictions (if any) placed on the use of the premises by the vesting order and/or zoning conditions.

Market values are to be obtained from the Valuer General’s Office. Leases will require that rents shall increase on a yearly basis at a rate of CPI (Perth) plus 2%.

The lease will incorporate a Council subsidy for the cost of the maintenance of the playing areas at 65% based on financial evidence accurately reflecting the cost of labour and materials. The subsidy will increase on a yearly basis at a rate of CPI (Perth) plus 2%.

Clubs and organisations that are subsidised by Council will be required to acknowledge this in their promotional materials.

Any new lease, or renewal of a lease, shall be based on Council’s “Standard Lease with Community Associations” (‘standard lease’) incorporating the requirements of this policy. Any variations to the standard lease will be detailed in either Item 10 of the Schedule to the lease. Minor changes, as deemed necessary by the Chief Executive Officer, may be made to the standard lease.

Other Relevant Policies and Documents Standard Lease with Community Associations


Work Procedures




PUBLIC ART PE403

PUBLIC ART PE403



Purpose To provide a policy framework that enables public art initiatives to enhance the Town’s character through the expression of its cultural richness, history, vibrancy and creativity.

Policy The Town of Claremont recognises the significance that cultural development plays towards community enrichment. Public art is an integral element of the Town’s vision for Claremont’s cultural identity.

The Council will support the development of public art by:

• Making an annual budget allocation to a Public Art Reserve Account;

• Contributing 1% of the total project cost (of projects with a value greater than $100,000) towards public art of identified, new municipal above ground and non-maintenance constructions;

• Maximising opportunities for external funding to contribute to identified public art projects;

• Ensuring that the public art planning process is integrated at the commencement of applicable Town developments and followed according to the Public Art Plan;

• Private developers will be encouraged to contribute funds to be used for the development of public art within the vicinity of the (private) development.

A Public Art Plan is to be developed and adopted by Council to guide decisions about the nature and location of the Town’s public art investment.


Work Procedures Public Art Plan (to be developed)


Reviewed/Modified Minutes Reference Date Meeting Type Adopted 62/12 01/05/12 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


VIBRANT CLAREMONT – COMMUNITY SUPPORT PROGRAM PE404

VIBRANT CLAREMONT – COMMUNITY SUPPORT PROGRAM PE404



Purpose The purpose of the policy is to provide direction for the Town’s funding program to support local community development and community capacity building.

Policy The Town of Claremont recognises the importance that local not for profit, community groups, schools and businesses all play a role in creating a vibrant, sustainable Town. Council also recognises the difficulties these groups can face with accessing funds to support initiatives, and as such has developed (this program) to assist and contribute to a vibrant Claremont community.

The goals of this program in line with the Town’s vision and objectives are: • To provide positive opportunities and participation of all community members

within the Town • To support community groups / clubs and not for profit groups that contribute to

community participation and activation • To promote civic pride • To develop local ownership in community development initiatives

Council will support a Vibrant Claremont Community Support Program through the provision of funds in the Annual Budget and where appropriate, providing exemption on Development Applications for community based development activities and providing use of the Town’s community facility known as ‘Meals on Wheels’ at no cost to approved no-for-profit community groups.


Work Procedures Vibrant Claremont – Community Funding Program Guidelines Vibrant Claremont – Community Funding Program Application Forms


Reviewed/Modified Minutes Reference Date Meeting Type Adopted 133/12 07/08/12 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Amended 23/14 18/2/2014 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


MUSEUM SERVICES PE405

MUSEUM SERVICES PE405



Purpose The purpose of this policy is to outline the principles for maintaining and developing the Claremont Museum as a focal point of the Town’s history.

Policy Claremont Museum seeks to collect, document, conserve, exhibit and interpret objects and stories relevant to the social history, culture and heritage of the Town of Claremont and the districts surrounding Freshwater Bay.

1. The Museum will accept on a permanent basis items which include, but are not limited to, artefacts, documents, photographs, artworks, oral histories, film, ephemera:

a) Accept into the Main Collection items that relate to at least one of the following periods:

Pre-European settlement to 1898: the land surrounding Freshwater Bay; 1898 to 1932; 1932 onwards.

b) Accept into the Secondary Collection items that satisfy at least one of the following criteria:

• Relate to the social and cultural history of the wider Freshwater Bay region, within the boundaries of Nedlands, Dalkeith, Mosman Park, Peppermint Grove and Cottesloe.

• are representative of known social and domestic life in the Freshwater Bay area

• relate to the Swan river area or life on the Swan River.

c) Accept into the Education Collection items not necessarily directly related to the history of the area but reflect the known social and cultural environment of the district that either supplement the Museum collection or can be used in Public Program activities.

Consideration of accepting items into the collections are further based on the Claremont Museum Collection Significance Assessment, Feb 2010 procedure.

2. Items may be de-accessioned from the main collection for any of the following reasons:


a) Condition

b) Significance

c) Duplication

The disposal such material will be accomplished by following the Procedures for Deaccessioning items from Claremont Museum Collection.

3. The Museum will preserve and properly conserve the collections. It will endeavour to provide the best possible physical environment, preventative maintenance programs and conservation services, according to professional standards as set out by National Standards for Australian Museums and Galleries. This will be achieved by following the Procedures for the professional preservation and conservation of items within the Museum collections.

4. The Museum will ensure the security of collection items that are loaned out and items received on loan. All objects entering or leaving the collection on a temporary basis will have documentation setting the responsibilities of both the lender and borrower as regards the use, care, maintenance and insurance.

5. The Museum will display, exhibit and interpret themes relevant to the history of the building and the site including the boatshed; the development of the central business district of Claremont; Claremont Railway Station and the areas stated in section 1a) and b).

6. The Museum’s Education Program will interpret and communicate the history of the local region and links with the current Western Australian Curriculum.

7. The Museum will ensure that its operations reflect best practice sustainability.

Other Relevant Policies and Documents Local Government Act 1995

Work Procedures 1. Procedures for de-accessioning items from Claremont Museum Collection.

2. Procedures for the professional preservation and conservation of items within the Museum collections.




LIBRARY SERVICES PE406

LIBRARY SERVICES PE406



Purpose The purpose of this policy is to outline library collection development and membership standards.

Policy The Town strives to provide the highest level of library services through making the best use of its allocated resources.

Continued development of the Library collection takes in to account the following principles:

1. The purpose of the Library is to provide, in a variety of formats, a suitable range of recreational, cultural and informational material of interest to the community. Selection of materials shall take into account a balance of viewpoints.

2. The most senior library officer is responsible for the selection of library materials, collection development and determining the item limits for borrowing.

3. Collection development will be in accordance with the principles as specified in the Australian Library and Information Association: Statement on Freedom to Read (amended 1985).

The Town encourages residents to take out membership of the Library but requires the following guidelines to be followed to ensure that the services provided can be enjoyed by all:

• The person should satisfy the requirements of the Library Board regulations and comply with the protocols of the Western Suburbs Library Group;

• Persons under the age of 16 must have their membership card signed for by a parent or guardian who will accept financial responsibility for lost and/or damaged items;

• Should a library card become lost or stolen, the borrower remains responsible for all items issued on that card unless the borrower notifies the Library of the card’s loss or theft;

• A borrower may be banned or suspended from using the Library for a period of time, as determined by the Library Team Leader or Librarian, in the event of disruptive behaviour, vandalism, outstanding monies owed to Council or non-compliance with Claremont Library procedures or with obligations as described in the Library Board Act 1951 (as amended) or its subsidiary legislation;

• Children under the age of 12 are not to be left unattended at the library; the Library employees reserve the right to contact parents, guardians or appropriate authorities if minors are left unsupervised for extended periods of time;


• Parents and guardians are responsible for the behaviour and supervision of their children at all times during visits to the library.


Work Procedures Library Procedures Manual




ENTERTAINMENT EVENTS PE407

ENTERTAINMENT EVENTS PE407



Purpose The Town of Claremont acknowledges the importance of events and their contribution towards developing an active and vibrant community. This policy provides a set of principles that support the processes used by the Town of Claremont for assessing and managing requests from external event management operators to host a major community event within the municipality.

Policy For the purpose of this Policy a major community event is defined as:

A significant occasion which brings together 100+ people to participate and / or celebrate.

The Town believes that events at all levels encourage community participation, and understands the importance of participation to enhance the community’s sense of place and the lives of residents and businesses alike.

The Town is also aware of the number of requirements and the impact that major community events have on the Town, and as such has created a work procedure with which all externally managed events are required to comply with (Please refer to Procedure ‘Town of Claremont Event Management Guidelines’).

The principles are as follows:

The Town supports events that: • Promote a positive and vibrant image for the Town of Claremont;

• Contribute to local economic development;

• Help to create a proud, positive and safe community;

• Incorporate responsible management practices to ensure safety to participants, residents and the environment; and

• Adhere to legislative requirements.


Other Relevant Policies and Documents Work Procedures ‘Town of Claremont Event Management Guidelines’. Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 22/08/2001 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


LEADERSHIP & GOVERNANCE EFFECTIVE PEOPLE MANAGEMENT LG500

EFFECTIVE PEOPLE MANAGEMENT LG500

Key Focus Area: LEADERSHIP & GOVERNANCE

Responsibility: CHIEF EXECUTIVE OFFICER Relevant Council Delegation:

Purpose The purpose of this policy is to provide the guiding principles for the effective management of human resources within the Town of Claremont.

Policy The Town of Claremont recognises the importance of fostering a safe, ethical and supportive working environment in order to achieve the Town’s goals. As such it is committed to the following;

• Ensuring the Town has the right number and kinds of people, at the right places, at the right time, capable of effectively and efficiently completing those tasks that will aid the organisation in achieving its overall strategic objectives;

• Maintaining an effective induction and orientation program for new employees;

• Developing and continuously improving a learning and development culture that ensures quality training and study assistance is provided and supported. This training will deliver a learning outcome that seeks a relatively permanent change in an individual and will improve his/her ability to perform the job;

• Establishing and maintaining an effective Performance Management System linked to learning and development, developing career paths, succession planning and recognising and rewarding employees;

• Planning, leading or facilitating organisation change with appropriate consultation with all levels of the organisation and in accordance with legislative requirements;

• Establishing and facilitating effective workplace consultative committees which continuously improve productivity and workplace reform within the Town; and

• Not tolerating harassment within its workplace.

In accordance with the Local Government Act 1995, the Chief Executive Officer:

1. Is authorised to establish and review the Town’s organisational structure.

2. Is authorised to employ such persons as he/she believes are necessary and determine and amend position descriptions and classifications to enable the functions of the local government and the functions of the Council to be performed within the approved budget limit.


3. Is to decide the mix of permanent, contract, casual, full time or part time employment.

4. To provide qualitative and quantitative justification for any salary variations in the budget from the previous year and proposed budget cycle.

Other Relevant Policies and Documents Human Resources Procedures Work Procedures Policy Adoption and Amendment History



ELIMINATION OF VIOLENCE, HARASSMENT & BULLYING IN THE WORK PLACE LG501

ELIMINATION OF VIOLENCE, HARASSMENT & BULLYING IN THE WORK PLACE LG501

Key Focus Area:

LEADERSHIP & GOVERNANCE


Purpose The purpose of this policy is to outline the Town of Claremont’s position in relation to eliminating violence, harassment and bullying in the workplace, all three of which are related. Harassment and bullying are both subtle forms of workplace violence.

Policy The Town of Claremont has a no tolerance attitude to any form of violence, harassment and bullying in the workplace. The Town of Claremont considers it is the right of every individual to carry out their job in an environment which promotes job satisfaction, maximises performance and provides economic security. Such an environment is dependent on it being free from all forms of harassment and victimisation.

Workplace violence is an action or incident that physically or psychologically harms another person, including situations where employees and other people are threatened, attacked or physically assaulted. For the purpose of this policy, non-physical violence, such as verbal abuse, intimidation and threatening behaviour, are also considered forms of workplace violence that affect a person's health and well being.

Harassment and bullying of any sort are subtle forms of workplace violence. Harassment is defined as any repeated unwelcome, offensive comment or action concerning a person’s race, colour, language, ethnic origin, sex, marital status, pregnancy, disability, political or religious conviction. It is behaviour towards another employee which is intimidating or embarrassing. Sexual harassment is a form of discrimination which contravenes this policy and is unlawful under the WA Equal Opportunity Act 1984.

Workplace bullying is defined as repeated, unreasonable or inappropriate behaviour directed towards a worker, or group of workers, that creates a risk to health and safety. Bullying in the workplace can be identified where employees are harmed, intimidated, threatened, victimised, undermined, offended, degraded or humiliated whether alone or in front of co-workers, clients, visitors or customers.

Bullying may involve verbal abuse and physical violence and also subtle intimidation with inappropriate comments about personal appearance, constant criticisms, isolation of workers from others and unrealistic, embarrassing or degrading work demands. Bullying can also be carried out via letters, emails and mobile telephone text messages.


Workplace violence, harassment and bullying will not be condoned and if necessary, disciplinary action will be taken. The Chief Executive Officer is responsible for ensuring appropriate policies are in place and training is available.

Other Relevant Policies and Documents Work Procedures Elimination of Violence, Harassment & Bullying in the Work Place Work Procedures

Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 786/99 28/9/99 Ordinary Council Meeting Modified 196/02 21/5/02 Ordinary Council Meeting Modified 210/10 05/10/2010 Ordinary Council Meeting Modified 23/12 06/03/12 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


EQUAL OPPORTUNITY LG502

EQUAL OPPORTUNITY LG502

Key Focus Area:



Purpose The purpose of this policy is to outline the Town of Claremont’s responsibility toward equal opportunity in the workplace and to create employee awareness that the Town of Claremont is an equal opportunity employer and considers discrimination a serious issue.

Policy The Town of Claremont recognises its legal obligations under the Equal Opportunity Act 1984 and will actively promote equal employment opportunity, based solely on merit, to prevent discrimination on the grounds stated in the Equal Opportunity Act 1984.

All employment training with the Town will be directed towards providing equal opportunity to all employees provided their relevant experience, skills, and ability meet the minimum requirements for such training.

All promotional policies and opportunities with the Town will be directed towards providing equal opportunity to all employees provided their relevant experience, skills and ability meet the minimum requirements for such promotion.

All offers of employment within the Town will be directed towards providing equal opportunity to prospective employees provided their relevant experience, skills and ability meet the minimum requirements for engagement.

The equal employment goals of this Council are designed to provide an enjoyable, challenging, involving, harmonious work environment for all employees, where each has the opportunity to progress to the extent of their ability.

Other Relevant Policies and Documents Work Procedures

• Equal Opportunity Work Procedure • Equal Opportunity Grievance Procedure



Reviewed/Modified Minutes Reference

Date Meeting Type

Adopted 787/99 28/09/1999 Ordinary Council Meeting Reviewed 196/02 21/05/2002 Ordinary Council Meeting Reviewed 37/03 18/02/2003 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Modified 23/12 06/03/12 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


ANNUAL BUDGET PREPARATION & PLAN FOR THE FUTURE REVIEW LG503

ANNUAL BUDGET PREPARATION & PLAN FOR THE FUTURE REVIEW LG503



Purpose This policy provides the timeframe for the preparation of Council’s annual budget. This is to ensure that the annual budget is aligned to Council’s Strategic Community Plan (through the Corporate Business Plan) and ready for adoption by Council as early as possible and that it provides Councillors, ratepayers and residents with adequate opportunity for input.

Policy The annual budget will be prepared according to the following timetable. November Review and finalise review of Corporate Business Plan and

consider budget implications. January Undertake half-yearly budget review for current year February (early) Councillor workshop to consider proposed infrastructure and

other capital, and non-recurrent operating expenditure. Workshop to include project site visits.

February (early) Seek input from Council Committees for Budget suggestions February (mid) Councillor workshop to consider review and to review fees and

charges for following year budget February (late) OCM to adopt half-yearly budget review for current year. March (early) Councillor workshop to review first draft of operating budget March (late) Councillor workshop to review infrastructure and other capital,

and non-recurrent operating expenditure April Councillor workshop to review second draft of operating budget May Ordinary Council Meeting to consider a draft budget and

endorse for public release. June (early) Draft budget to be released for public comment for 14 day

period. June (late) Council adopts budget and revised PFF

Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History


Reviewed/Modified Minutes Reference Date Meeting Type Adopted Reviewed 1170/01 00/10/2001 Ordinary Council Meeting Reviewed 88/03 04/03/2003 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Modified 133/12 7/08/2012 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


FINANCIAL RESERVE ACCOUNTS LG504

FINANCIAL RESERVE ACCOUNTS LG504



Purpose This policy has been developed to ensure that the Town establishes and utilises Reserve Accounts as a strategic approach to ensure that finance is available in a timely and responsible way to fund important initiatives, and to better manage the peaks and troughs which occur in meeting the funding of major expenditures. The focus of this policy is on responsible financial management.

Policy The purpose of this policy is to ensure that:

• The maximisation of community benefit through exercising responsible financial management which includes the proper consideration of accessing the most appropriate funding sources (property rates, fees and user charges, grants / subsidies, borrowings, reserve funds, etc);

• Reserve Accounts are established as sustainable financial management strategy to ensure funds are available to properly maintain, renew, enhance or provide community assets;

• The peaks and troughs which occur in funding requirements can be managed in a financially viable and sustainable way;

• Funds are correctly allocated and utilised in the Reserve Account established for that purpose;

• Funds are not retained at the expense of deteriorating infrastructure assets.

The Local Government Act 1995 provides that the Town may set aside money for use for a purpose in a future financial year.

The Local Government (Financial Management) Regulations 1996 requires that a Reserve Account has a title which identifies the purpose for which the funds have been reserved.

Subject to funding requirement and capacity, the following principles are to be applied when determining Reserve Account allocations for the purpose of providing funding to maintain, renew, enhance or provide community assets:

a) Funds are to be committed to the Town’s Reserve accounts on an annual basis through the budgeting process to ensure finances are available for the sustainable financial management of the Town, to reduce the impact on future budgets, of peaks


and troughs in funding requirements, and to minimise the necessity for future borrowing;

b) Funds are to be set aside in accounts which identify their purpose and are set aside to be used for the established purpose at the appropriate time;

c) The continued development of a Programmed Infrastructure Maintenance System is endorsed, to assist in determining resource commitments to asset funding as an ongoing improvement program;

d) Any surplus funds allocated for expenditure from the Reserve Accounts remaining at year end are to be carried over, or where appropriate, to be retained in the specified Reserve Account.

Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 442/05 06/12/2005 Ordinary Council Meeting Reviewed 00/12/2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


SUSTAINABLE LOAN FUNDING LG505

SUSTAINABLE LOAN FUNDING LG505



Purpose The purpose of this policy is to ensure:

1. The maximisation of community benefit through exercising responsible financial management, which includes the proper consideration of accessing the most appropriate funding sources (property rates, fees and user charges, grants / subsidies, borrowings, reserve funds, etc);

2. That Council uses borrowed funds to only:

• Provide the initial/seed funds for projects which will have a future positive cash flow; that is, any borrowings must be linked to expenditures which will have a positive financial return for the Town. Examples of appropriate projects include the development of land for sale which will return a financial gain or major town centre infrastructure improvements which will support and promote private development which in turn will generate a positive financial return;

• Finance major infrastructure which has a very long life, thus promoting intergenerational equity. Examples would include major community infrastructure such as recreation centres, swimming pools and libraries; or

• Provide funds for exceptional projects that will have a long-term strategic benefit for the Town.

To ensure:

a) The maximisation of community benefit through exercising responsible financial management, which includes the proper consideration of accessing the most appropriate funding sources.

b) The appropriate and responsible forward planning for the management of the Council’s financing of capital projects, utilising a sustainable borrowing strategy, and;

c) Compliance with the Local Government Act 1995 and the Local Government (Financial Management) Regulations 1996.

Policy The need for the effective delivery of services to the community, and undertaking of major capital infrastructure works and maintenance initiatives, often results in projects competing for limited financial resources. In order to ensure the maximisation of community benefit whilst


exercising responsible financial management, Council, through the budget process, will give proper consideration to accessing the most advantageous funding sources.

The primary potential funding sources are:

1. Property rates;

2. Fees and user charges;

3. Grants (e.g. Financial Assistance Grants) and subsidies;

4. Borrowings from external institutions or from Council’s own (internal) Reserves; and

5. Other funding sources such as interest income, dividends, interest on grants and subsidies, fines;

6. Disposal of capital assets. Attempting to fund major projects such as those identified in this policy from the current budget without a responsible funding mix creates enormous short term pressures on rates and/or leads to a reluctance to adequately fund the capital requirements of the Town, leading to a growing gap between funding needs and the funding available to properly maintain, renew, enhance or provide community assets.

The types of asset maintenance projects to be funded by loan borrowings are those that will have a financial impact over a number of years. This method ensures that Ratepayers are not burdened by unrealistic expenditure levels in short time frames. The repayment for these assets can then be repaid over the years relating to the life of the asset, thereby being potentially paid for by the rate revenue (and other sources) of the rate-payers that make use of the asset.

Council can effectively manage the future funding requirements for appropriate capital projects by utilising borrowing capacity in a responsible and sustainable manner. There are peaks and troughs in asset renewal. Using debt to fund the peaks and using troughs to pay off the debt is a financially viable and sustainable strategy to adopt.

The use of borrowing within a policy framework of responsible financial management is a legitimate, appropriate and financially viable funding alternative in the development of financial strategies for the Town’s capital funding initiatives.

Policy Statement: Council recognises that the use of loans as a funding source is an integral component of a sustainable approach to financing the Town’s responsibilities and will therefore actively investigate the use of loans for significant capital projects where appropriate.

a) Loan funds are in no circumstances to be used for ‘operational’ funding. They may only be applied to significant projects of a capital nature (including renewal of infrastructure assets) and may only be borrowed for those projects that:

b) are of vital importance to the Town (e.g. an integrated town-wide traffic management plan);

c) create or renew major community infrastructure which has an extended asset life;

d) will have a positive future cash flow i.e. Expenditures which will have an investment return which will return a net financial gain to Council.


Proposals for the use of borrowed funds will be subjected to critical financial analysis and a report submitted to Council for final endorsement to undertake the borrowing. This analysis must include:

a) the term of the loan;

b) interest rates;

c) borrowing source;

d) an explanation and assessment of how the proposal complies with paragraph 2 (above).

e) Prior to Council authorising any proposal to utilise loan funds, the following policy requirements must be taken into consideration:

When utilising loan funding, Council will consider borrowing from its own internal Reserves where it can be demonstrated that the Reserve funds will not be required for the purpose of the Reserve during the term of the proposed loan, and such utilisation would not cause any financial impediment to the Reserves’ designated purpose.

Where internal reserves are utilised, the following is to be applied:

a) Interest will be payable to the reserve at the existing State Treasury borrowing interest rate for the term proposed at the time of borrowing, on the reducing balance of the amount borrowed;

b) Principal repayments will be made (together with interest) on a half yearly basis on 31 December and 30 June each year;

c) The annual principal repayments will be the sum required to extinguish the loan over the designated term;

d) Repayments of the outstanding balances may be made at any time during the term of the loan if funds become available for such purpose. The repayments will be at the face value of the outstanding amount;

e) Terms of borrowings are to be determined relative to the expected useful life of the asset /benefit resulting from the utilisation of the borrowed funds;

f) All borrowings are to be undertaken in strict accordance with the statutory requirements as detailed in Section 6.20 of the Local Government Act 1995.

Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 442/05 06/12/2005 Ordinary Council Meeting Modified 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


EXPENDITURE VARIATIONS – OPERATING BUDGET LG506

EXPENDITURE VARIATIONS – OPERATING BUDGET LG506



Purpose To provide the guidelines for authorising variations to the Annual Budget. Policy Employees cannot commit expenditure unless it is provided for in the Annual Budget, except where Council authorise the expenditure by Council Resolution.

Where expenditure exceeds the annual budget:

1. Funds are available to be reallocated from within the business unit, this reallocation may be authorised by the business unit manager.

2. Funds are available to be reallocated from within a program, this reallocation may be authorised by the CEO.

3. All other reallocations must be authorised by Council Resolution. Where reallocations are made in terms of 1 & 2, these must be included in monthly financial report to Council.

Administration is to undertake a budget review six months into the financial year and make recommendations to Council on reallocation of funds based on priorities identified by Administration and Council during the period of the review.



ENTERTAINMENT LG507

ENTERTAINMENT LG507



Purpose This policy prescribes which officers can undertake entertainment (that is of benefit to the Town of Claremont) on behalf of Council, and the conditions for entertainment to ensure that expenditure on entertainment is justified and undertaken by appropriate officers.

Policy The following staff are permitted to entertain on behalf of Council:

• Chief Executive Officer • Executive Manager Corporate & Governance • Executive Manager Community Services • Executive Manager Infrastructure Services • Executive Manager Regulatory Services • Principal Urban Planner

These officers are able to seek reimbursement of the costs associated with entertainment, subject to that entertainment being:

a) Of a business nature and a benefit to Council.

b) During normal business hours, or after hours if the prior approval of the Chief Executive Officer has been obtained.

A claim for reimbursement is to be made promptly and is to be accompanied by the relevant expense claim form and associated dockets and receipts. The purpose of the entertainment, and the attendees, is to be noted on the claim form or docket.



ACCOUNTING LG508

ACCOUNTING LG508



Purpose To ensure that the Town of Claremont’s Annual Budget and Financial Statements are prepared in accordance and complies with the Local Government (Financial Management) Regulations and the Australian Accounting Standards in order to provide full disclosure to Council.

Policy Significant Accounting Policies The significant accounting policies which have been adopted in the preparation of the financial statements are: a) Basis of Accounting

The financial statements are been drawn up in accordance with the accounting concepts, standards and disclosure requirements of the Australian accounting bodies, the Local Government Act 1995 and the Local Government (Financial Management) Regulations. They have been prepared on the accrual basis under the convention of historical cost accounting.

b) Local Government Reporting Entity The financial statements are prepared on the basis of one fund. Balances held in reserves have been consolidated into the municipal fund.

c) Infrastructure, Property, Plant and Equipment Cost Infrastructure, property, plant and equipment are carried at cost. Any gain or loss on disposal of assets is determined as the difference between the carrying value of the asset at the time of disposal and the proceeds from disposal and is included in the operating result in the year of disposal.

Property, Plant and Equipment are capitalised if the threshold values exceed:

• Buildings & Other Structures $2,000 • Plant & Equipment $1,000 • Furniture $1,000 • Tools $1,000


Depreciation Items of property, plant and equipment, excluding freehold land, are depreciated over their estimated useful lives on a straight line basis, as follows: Plant and Major Equipment

Powered Equipment Electrical Equipment Park Equipment & Furniture Attachable Non-Licensed Plant Playground Equipment

3-5 years 3-5 years 10 years 10 years 10 years

Mobile Plant 3-5 years Electrical and Internal Equipment 3-5 years Furniture and Equipment 10 years Tools 5 years Buildings 50 years Infrastructure Assets 50 years Assets are depreciated from the date of acquisition, or in respect of internally constructed assets, from the time that they are completed and held ready for use.

d) Infrastructure Infrastructure assets are those amenities, structures or facilities, which assist Council in providing services to the community and may have the following characteristics:

• A long life • Require substantial capital outlays • Do not necessarily have a realisable value • Usually a fixture - sometimes not readily visible / noticeable • Consist of a number of components of an overall system • Provide public facilities or deliver services

Infrastructure assets typically include roads, paths and drainage and are only capitalised if the value exceeds $5,000.

e) Rates The rating and reporting periods of the Council coincide. All rates levied for the year are recognised as revenues.

f) Revenue Revenue from rates is recognised when the rates are levied. Interest revenue is recognised on a proportional basis taking into account interest rates applicable to the financial year. Revenue from the rendering of a service is recognised upon delivery of that service.

g) Accounts Receivable The collectability of debts is assessed at balance sheet date and specific provisions made for doubtful accounts. Any outstanding rates are secured by a charge upon the ratepayers’ property and therefore no provision is made for bad or doubtful debts.


Receivables are generally settled under the terms of the agreements and are carried at the amounts due.

h) Accounts Payable Trade payables and other accounts payable are recognised when the Council becomes obliged to make future payments resulting from the purchase of goods and services.

i) Grants, Donations and Other Contributions All grants, donations and other contributions are recognised as revenue in the reporting period in which they are received.

j) Investments All investments are valued at cost and interest on those investments is recognized when accrued.

k) Employee Entitlements Employee entitlements are accrued on a pro-rata basis in accordance with contractual agreements, awards and relevant Acts, in relation to annual leave, sick leave and long service leave, in respect of services provided by employees up to the reporting date.

Provisions are made for long service leave based on future rates of pay, liabilities for annual leave and rostered day off leave is based on current rates of pay.

The Council’s liability for long service leave is recorded as current and/or non-current liabilities. The current liability represents the Council’s legal and contractual obligations at termination of employment. The non-current liability is calculated on a pro-rata basis by various percentages related to years of service.

In respect of employees who have transferred to the Town of Claremont from other Local Government Authorities, Council’s liability for Long Service Leave is recorded in the statement of financial position net of contributions due from other Local Government Authorities.

l) Superannuation The Council meets the statutory requirements of the Superannuation Guarantee Act by contributing the minimum 9% to the Local Government Superannuation Scheme. An additional 1% is contributed by Council for employees covered by the Enterprise Bargaining Agreements, excluding contracted officers. The Council also contributes an additional 2% to the Local Government Superannuation Scheme where voluntary contributions are made by employees.

The Council contributions are charged against revenue in the financial years to which the payments relate. The Council has no unfunded liability in respect of employee superannuation entitlements and no liability has been recognised in the financial statements.

m) Goods and Services Tax


In accordance with recommended practice, revenue, expenses and assets capitalized are stated net of any GST recoverable. Receivables and payables shown within this document are stated inclusive of applicable GST.

n) Rounding All amounts are rounded to the nearest dollar and some minor variations between notes may occur as a result.

o) Disclosure of Operating Revenues and Expenditures by nature and type Wherever the Local Government Act 1995, Australian Accounting Regulations or Local Government (Financial Management) Regulations require the disclosure of revenues or expenditures by nature and type, the following categories will apply:

i) Operating Revenues Classified By Nature and Type:

ii) Operating Expenditure Classified By Nature and Type

Operating Revenues Operating Expenses Rates Employee Costs Licences Contractors and Materials Fines and Penalties Utility Charges User Fees and Charges Insurance Grants and Subsidies Interest Charges Contributions and Donations Loss on Sale of Fixed Assets Interest on Investments Other Costs Reimbursements Depreciation Profit on Sale of Fixed Assets Bad Debts Written Off”



PROCUREMENT LG509

PROCUREMENT LG509



Purpose The Town of Claremont is committed to procurement practices across the organisation which recognise and include;

1. Statutory Compliance considerations; to the Local Government Act 1995, other laws and state regulations,

2. Economic considerations; best value for money, life cycle cost, quality, availability, functionality, past experience,

3. Environmental considerations; impact on the environment the product and or service has over its whole life cycle [sustainability]

4. Social considerations; effects of purchasing decisions on issues such as equity in the resource distribution, labour conditions, human rights; and

5. Local considerations; effects on the local community, businesses, social groups, non for profits.

Policy Where the value of procurement (excluding GST) for the value of a contract or service over the full contract period (including options to extend) is, or is expected to be:-

• $100,000 and over; a Request for Tender [RFT] shall be undertaken in accordance with the provisions of the Local Government Act 1995.

• $50,000 - $99,999; a formal request for quotation [RFQ] must be undertaken to three different suppliers. Specification of the details of the goods or services to be provided is to be issued to three alternative suppliers inviting a fee proposal from each.

• $10,000 - $49,999; unless otherwise approved by the CEO, a minimum of three written quotes shall be obtained from alternative suppliers

• $2,000 - $9,999; a minimum of three verbal quotes shall be obtained from alternative suppliers. These are to be adequately recorded by the officer and a written confirmation is to occur before a purchase order is issued.

• $500-1,999; at least two oral quotations are recorded.

At all thresholds, the Western Australian Local Government Association [WALGA] preferred suppliers, and State Government Common Use Agreements [CUA] may be engaged outside of


the Towns purchase policy requirements. CUA and WALGA preferred suppliers must be tested compared to others in the respective lists to seek further value.

RFQ’s and written quotes shall be sought at least annually for regularly purchased goods to the same conditions outlined above.

An evaluation panel shall be established prior to advertising of RFQ’s or tenders over $50,000 and will include a mix of skills and experience relevant to the amount of the purchase. Panels for RFQ/tenders between $50,000 and $99,999 must contain two panel members and at least three members for tenders over $100,000.

Record keeping requirements must be maintained for all procurement thresholds in accordance with record keeping policies and the State Records Act.

In addition to reference to the WALGA Procurement Handbook, procurement processes specific to the Town will be documented and maintained within a Procurement Guideline covering;

• Procurement Strategy • Statutory Compliance; • Economic Considerations; • Environmental Considerations; • Social Considerations; • Local Considerations; • Request for Tenders; • Request for Quotations; • Disposal of Goods; • Invoicing requirements. Other Relevant Policies and Documents o Section 3.57 of the Local Government Act 1995 o Part 4 of the Local Government [Functions and General] Regulations 1996 o Local Government [Functions and General] Amendment Regulations 2007 o The Trade Practices Act [Cth] 1974 o WALGA procurement Handbook [and its relevant revisions.] Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 862/99 26/10/1999 Ordinary Council Meeting Reviewed 536/03 16/12/2003 Ordinary Council Meeting Reviewed 202/07 17/07/2007 Ordinary Council Meeting Modified 210/10 05/10/2010 Ordinary Council Meeting Modified 23/12 06/03/2012 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


DISPOSAL POLICY LG510

DISPOSAL POLICY LG510

Key Focus Area:



Purpose To ensure that minor surplus goods, plant and equipment are disposed of in an appropriate manner.

Principle Every effort will be made to dispose of minor surplus items at the best possible price.

Surplus items with an estimated market value above $500 should be offered for sale to the general public.

Surplus items with an estimated market value of $500 or less may be offered for sale to Council staff.

The sale of surplus items by private treaty may be a last resort. The cost of selling surplus items should not exceed the market value of those items.

Policy All goods, plant and equipment with an estimated market value above $500 should be:

• Advertised for sale in a local newspaper; or

• Sold by public auction; or

• Offered for sale by public tender. All goods, plant and equipment with an estimated market value of $500 or less shall be:

• Advertised for sale in an email or notice sent to all staff; or

• Offered for sale by seeking bids from staff with a one week closing date for bids to be lodged with the CEO.

The CEO may either proceed with such a sale or if appropriate instead donate the property available for sale to suitable not for profit community groups or schools.

In the absence of any sale being made, it shall be at the absolute discretion of the CEO to dispose of any surplus goods, plant and equipment in any manner thought fit by the CEO.


Items of a significant value ($5,000 and above) are to be disposed in accordance with current budget parameters.

Other Relevant Policies & Documents • s. 3.58 Local Government Act 1995 • cl. 30(3) Local Government (Functions and General) Regulations • DA4 – Disposing of Property



INVESTMENTS LG511

INVESTMENTS LG511



Purpose This policy provides clear guidance for the prudent allocation and management of the Town’s investments.

Policy Council is custodian for the Town’s assets and this includes both cash and real assets which may be available to manage in a prudent and efficient manner as an investment portfolio. The underlying principles of the policy are the preservation of the capital and the maintenance of the real value of income.

Investments must be ethically sound and not have potential to undermine confidence in the Council.

Council will at all times conform to its fiduciary responsibilities under Section 6.14 of the Local Government Act 1995 and Section 18 (1)(a) of the Trustees Act 1962 (as amended) (the “Prudent Person” Rule) when considering investment decisions and requires the same diligence of any officer to whom responsibility is delegated for any investment decisions.

Framework Council will not accept high risk to seek high returns. Council will seek to manage risk by:

• Having a balanced portfolio

• Avoiding high risk investments

• Frequent monitoring of investments

• Monitoring the investment environment

• Obtaining external expertise as necessary (Investment advisor must be licensed by ASIC)

• Implanting its investments in accordance with policy

• Monthly reporting to the Council in support of the monthly statement of activity

Authorised Investments Unless otherwise specifically authorized by Council, investments shall be limited to:

• State/Commonwealth or Local Government Bonds;

• Interest Bearing term deposits with Western Australian Treasury Corporation or Authorised Deposit Taking Institutions (ADI’s) for a maximum term of one year;


• Bank accepted/endorsed bank bills;

• Bank negotiable Certificates of Deposit;

• The investment already held in land within the Town.

Council may authorise the following alternate investments, however such investments will be supported by an appropriate business case and comply with the clause 3.59 of the Local Government Act 1995 relating to commercial enterprise.

• Additional land holdings within the Town;

The following investments shall be prohibited: Stand alone securities that have underlying futures, options, forwards contracts and swaps of any kind. (Includes CDO’s)

Restrictions on Investments Investments are to comply with the Regulation 19C of the Local Government (Financial Management) Regulation 1996.

Benchmarking The performance of the investment portfolio shall be measured against the UBS Warburg 90 Day Bank Bill Index and/or the Reserve Bank of Australia’s Official Cash Rate.

Delegation of Authority to Invest The authority is to be delegated to the Chief Executive Officer to make investment decisions and sign investment lodgements and withdrawals pursuant to the provisions of Section 5.45 of the Local Government Act 1995. The CEO may in turn delegate the day-to-day management of the Council’s investments.

RISK MANAGEMENT GUIDELINES

Investments are to comply with three key criteria relating to : (a) Portfolio Credi t Framework – Limits overall credit exposure of the portfolio to S & P-rated banking institutions as follows:

S&P Long- Term Rating

S&P Short- Term Rating

Direct Investment Maximum%

AAA A-1+ 100% AA A-1 100% A A-2 30%

(b) Counterparty credit framework (diversification) - the amount invested with any one *institution should not exceed the following percentages (restricted by the institution’s credit rating) so that single entity exposure is limited:

* institution is defined as including wholly owned subsidiaries


S&P Long-

Term Rating

S&P Short-

Term Rating

Direct Investment Maximum

% AAA A-1+ 45% AA A-1 35% A A-2 10%

(c) Term of Maturity Framework

The investment portfolio is to be invested within the following maturity constraints:

Overall Portfolio Return to Maturity

Portfolio % <1 year Min 40% Max 100%

Portfolio % >1 year < 3 years Min 0% Max 60%

Variation to Policy Council will not vary the policy without first giving public advertising of its intention, which will include the reason for its intent to act outside this policy.

Review

The policy must be kept under review to ensure it is appropriate for the circumstances of the time. The CEO is to present a review of the policy biannually or more often if it is judged that circumstances have changed to the extent that an earlier review is prudent.


Appendix 1: Standard and poor’s rating description

Appendix 2: Explanatory Notes to Investment Policy

Work Procedures


Reviewed/Modified Minutes Reference Date Meeting Type Adopted 205/10 21/09/2010 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Modified 133/12 07/08/2012 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting Modified 99/15 02/06/2015 Ordinary Council Meeting


Appendix 1

Standard & Poor’s Ratings Description

Credit Ratings

Standard & Poor’s (S&P) is a professional organisation that provides analytical services. An S&P rating is an opinion of the general creditworthiness of an obligor with respect to particular debt security or other financial obligation — based on relevant risk factors.

Credit ratings are based, in varying degrees, on the following considerations:

• Likelihood of payment.

• Nature and provisions of the obligation. Protection afforded by, and relative position of, the obligation in the event of bankruptcy, reorganisation or other laws affecting creditors’ rights. The issue rating definitions are expressed in terms of default risk. Short-Term Obligation Ratings are:

A-1

This is the highest short-term category used by S&P. The obligor’s capacity to meet its financial commitment on the obligation is strong. Within this category, certain obligations are designated with a plus sign (+). This indicates that the obligor’s capacity to meet its financial commitment on these obligations is extremely strong.

A-2

A short-term obligation rated A-2 is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions than obligations in higher rating categories. However, the obligor’s capacity to meet its financial commitment on the obligation is satisfactory.

A-3

A short-term obligation rated A-3 exhibits adequate protection parameters. However, adverse economic conditions or changing circumstances are more likely to lead to a weakened capacity of the obligor to meet its financial commitment on the obligation.


Long-Term Ratings are:

AAA

An obligation/obligor rated AAA has the highest rating assigned by S&P. The obligor’s capacity to meet its financial commitment on the obligation is extremely strong.

AA

An obligation/obligor rated AA differs from the highest rated obligations only in a small degree. The obligor’s capacity to meet its financial commitment on the obligations is very strong.

Plus (+) or Minus (-): The ratings from “AA” to “CCC” may be modified by the addition of a plus or minus sign to show relative standing within the major rating categories.

CreditWatch highlights an emerging situation, which may materially affect the profile of a rated

corporation and can be designed as positive, developing or negative. Following a full review the

rating may either be affirmed or changed in the direction indicated.

A Rating Outlook assesses the potential direction of an issuer’s long-term debt rating over the

intermediate-to-long term. In determining a Rating Outlook, consideration is given to possible

changes in the economic and/or fundamental business conditions. An outlook is not

necessarily precursor of a ratings change or future CreditWatch action. A “Rating Outlook –

Positive” indicates that rating may be raised. “Negative” means a rating may be lowered.

“Stable” indicates that ratings are not likely to change. “Developing” means ratings may be

raised or lowered.


Appendix 2

Explanatory Notes to Investment Policy

Overview

1) The investment policy is an all encompassing document for the overall management of Council’s short and long-term funds.

2) The policy’s risk management framework consists of four primary guidelines which help ensure the overall security of Council’s investment portfolio: a. Global Credit Framework: the percentage of the total portfolio exposed to any

particular Standard & Poor’s rating category is limited to control the overall credit quality of the portfolio. For example, Council may have 100% of its portfolio in AAA rated securities, but only a maximum of 10% in unrated building societies or credit unions.

b. Counterparty Credit Framework: exposure to an individual institution is also restricted by their S&P credit rating. For example, while Council may have 100% of its portfolio in AAA securities only 25% of its total portfolio may be exposed to an individual AAA rated institution.

c. Term to Maturity Framework: exposure to longer dated securities is limited by their maturity. For example, 100% of Council’s portfolio may be invested in securities of less than 1 year while only 25% of the total portfolio may be invested in securities greater than 5 years.

d. Authorised Deposit Taking Institutions: Council’s authorised investments are to be limited to Standard & Poor’s “investment grade” categories (AAA, AA, A). ADIs are regulated by, and subject to the prudential standards of, the Australian Prudential Regulation Authority (APRA).

3) Individual investment selection for each account (i.e., General Municipal, Reserves and Others) is to comply with the counterparty credit rating and term to maturity guidelines as detailed in this document.

4) Specific strategies for each account will be updated and reviewed on a more regular basis than the investment policy.


CORPORATE PURCHASING CARDS LG512

CORPORATE PURCHASING CARDS LG512



Purpose To issue and control the use of the Corporate Purchasing Card for staff.

Policy Issue and Use of Corporate Purchasing Card

a) Council has authorised the responsibility of issue of Corporate Purchasing Cards to the Chief Executive Officer (CEO).

b) The CEO can authorise the issue of cards to Executive Managers and other officers as required.

c) Purchasing limits will be determined by the CEO. A monthly spend per card limit and an individual transaction limit will be determined for each card holder.

d) Cards are to be used only for business related expenditure.

e) The use of the cards does not negate the requirement to comply with the Town’s purchasing policy.

f) The CEO is to establish procedures for the use of cards to ensure adequate control is exercised over their use and that expenditure incurred on cards is included in the monthly schedule of accounts to be reviewed by Council.

g) Custodians of Corporate Purchasing cards are responsible for use of the card. No other officer may use the card.

h) Cardholders cannot incur and certify their own expenditure when arranging payment of the monthly invoice to the card supplier.

i) The CEO is authorised to use his card for the purpose of business entertainment. Other Relevant Policies and Documents

Local Government Act 1995 - S 6.5(a) and S 2.7(2)(a) and (b). Local Government (Financial Management) Regulations 1996

Regulation 11(1)(a).

Work Procedures Procedure - Corporate Purchasing Cards


WEBSITE LINKS LG513

WEBSITE LINKS LG513



Purpose The purpose of this policy is to provide the guiding principles for the provision of links to the external websites of community groups, government agencies and other relevant community service providers in the Town of Claremont, whilst protecting the interests of Council. Policy The Town of Claremont’s website provides local government and council information specific to the Town to its ratepayers, stakeholders and interested parties. The Town of Claremont supports the consideration of links to and from its website based on:

• Linking to an external organisation can assist in the provision of relevant information and, therefore, improves the service to the customer;

• Linking reduces the duplication of information and improves the currency and relevance of content;

• Linking enhances the Town’s website by positive association with stakeholders; and

• Linking between websites can direct an increased traffic flow to the Town’s website.

• All considerations for linking to and from the Town’s website should follow the ‘Procedure for Linking External Websites’.


Work Procedures ‘Procedure for Linking External Websites’ Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


CLOSED CIRCUIT TELEVISION LG514

CLOSED CIRCUIT TELEVISION LG514



Purpose

The purpose of this policy is to provide guidelines on the provision of Closed Circuit Television (CCTV) by the Town to assist in the safety and enjoyment of residents, visitors and staff within the Town of Claremont.

Policy

The Town provides CCTV in buildings, facilities and public areas when determined by the Town as necessary.

The aim is to deter offences against persons and property, protect assets, and provide video recordings/evidence to events or incidents which may have occurred in the area of use.

Images or records will be captured, accessed and stored in accordance with the Town of Claremont Record Management Policy and the Freedom of Information Act.


CCTV Operating Procedure.

Work Procedures

Relevant Legislation: State Records Act 2000 Freedom of Information Act 1992 Evidence Act 1906



Date Meeting Type

Adopted 222/12 20/11/12 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


USE OF TOWN CREST & LOGO LG515

USE OF TOWN CREST & LOGO LG515


Responsibility: EXECUTIVE MANAGER CORPORATE AND GOVERNANCE Relevant Council Delegation: CHIEF EXECUTIVE OFFICER

Purpose To provide a policy framework for the use of the following images:

• Town of Claremont’s Crest; and • Town of Claremont Logo.

Policy The Town of Claremont has two images that can be associated with the business of the Town. The images are:

The official Town of Claremont Crest

The Town of Claremont Logo

This policy outlines the purposes in which these images are to be used in relation to the promotion and recognition of the Town.

Town Crest The Town of Claremont Crest is to be used for official Town business which includes the following:

• Civic Functions (including Citizenships) • Civic Business (which includes agendas, minutes and other Council related

documents)

http://www.claremont.wa.gov.au/


• Town of Claremont Budget and associated financial documents • Mayoral and Council Member Business / Stationary

Town Logo Town of Claremont Corporate Logo is used for the promotion and recognition of corporate projects including:

• All Corporate Stationary (to be used by the business units) • Town Website • External promotional (TOC sponsored activities)

The use of the Town of Claremont crest and corporate logo is not permitted for the purpose of electioneering.

The Chief Executive Officer (CEO) is custodian for the use of the crest or the logo, and where approval for the use of either is required the CEO has the authority to make the decision.

Other Relevant Policies and Documents Town of Claremont Logo Style Guide

Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 546/98 28/07/1998 Ordinary Council Meeting Reviewed 621/99 27/07/1998 Ordinary Council Meeting Reviewed 312/03 05/08/2003 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


COUNCIL MEMBERS FEES, ALLOWANCES & EXPENSES LG516

COUNCIL MEMBERS FEES, ALLOWANCES & EXPENSES LG516


Responsibility: EXECUTIVE MANAGER CORPORATE AND GOVERNANCE Relevant Council Delegation: CHIEF EXECUTIVE OFFICER

Purpose To specify the type of fees, allowances and expense reimbursements payable to elected members.

Policy

1. Annual Meeting Fee (s. 5.99 Local Government Act 1995 [The Act]). Council will pay all Council Members who attend Council or Committee meetings an annual attendance fee. The fee payable will be set at the maximum levels as set out by the Salaries and Allowances Tribunal’s (SAT) Determination for Local Government Elected Council Members of 19 June 2013 and subsequent reviews by SAT.

2. Information, Communication and Technology Expenses (s. 5.99a The Act). Council will pay all Council Members an annual allowance in lieu of reimbursing expenses. The fee payable will be set at the maximum levels as set out by the Salaries and Allowances Tribunal’s (SAT) Determination for Local Government Elected Council Members of 19 June 2013 and subsequent reviews by SAT.

3. Local Government Allowance – Mayor (s. 5.98(5) The Act). The fee payable will be set at the maximum levels as set out by the Salaries and Allowances Tribunal’s (SAT) Determination for Local Government Elected Council Members of 19 June 2013 and subsequent reviews by SAT.

4. Local Government Allowance – Deputy Mayor (s. 5.98a The Act). The Deputy Mayor’s percentage of the Mayor’s allowance will be set at the maximum levels as set out by the Salaries and Allowances Tribunal’s (SAT) Determination for Local Government Elected Council Members of 19 June 2013 and subsequent reviews by SAT.

5. Individual elected members may, by written request, elect not to accept or accept a lesser level of any or all the payments.

6. Any taxation liability arising from the fees is the responsibility of the Council member.

7. The allowances will be paid in arrears for each of the September, December, March and June quarters.



Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 182/09 07/07/2009 Ordinary Council Meeting Reviewed 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


COUNCIL MEMBERS’ REPORTS ON EXTERNAL ORGANISATIONS, COMMITTEES AND FORMAL MEETINGS LG517

COUNCIL MEMBERS’ REPORTS ON EXTERNAL ORGANISATIONS, COMMITTEES AND FORMAL MEETINGS LG517



Rationale To guide Council Members on reporting to Council the content of meetings attended that may have an impact on the Town of Claremont. This is to ensure that Council and the community are informed of any issues that may affect them.

Policy Any Council Member appointed to any external organisation as a representative of the Town of Claremont or being on a committee or organisation by virtue of them being the Mayor or Councillor, is to prepare a report to Council (or a confidential report to the Mayor and Councillors) at least twice a year, in October and April, drawing attention to any strategic, policy or financial issues for the Town of Claremont arising from the deliberations of that organisation.

Council Members who attend a formal meeting with any external organisation as a Town of Claremont representative must prepare a report to Council (or a confidential report to the Mayor and Councillors) within 30 days, drawing attention to any strategic, policy or financial implications arising from the meeting.

A Council Member is to report matters to Council if, in the opinion of the Member, any one of the responses to the following questions is positive:

1. Could there be an impact on the amenity of the Town?

2. Could the Town's Strategic Plan be adversely impacted or need amending?

3. Could the issue contravene any policy or Local Law of Council?

4. Could the issue require a new policy to be developed or change to an existing policy?

5. Could there be a cost to council that is above expenditure already approved by Council?

6. Are there possible legal implications for Council?

The report may take the form of a written report to the Mayor and Councillors and the CEO.


Work Procedures


RECORDS MANAGEMENT POLICY LG518

RECORDS MANAGEMENT POLICY LG518



Purpose To control and manage local government records within a records management and record keeping framework that complies with legislative, accountability, best practice requirements and standards to ensure that records are properly created, managed and maintained in the interest of corporate accountability.

Policy The Town of Claremont (The ‘Town’) is committed to creating and maintaining full and accurate records of its business transactions and official activities. In accordance with legislative requirements, the Town is obliged to maintain a records management system that completely, accurately and reliably creates and maintains evidential records. Records created and received by Town personnel and contractors are to be managed in accordance with the Town’s Approved Record Keeping Plan, this Policy and the associated Procedure Manual.

This policy applies to all external and internal records, which are handled, received or generated by the Town, regardless of their physical format or media type.

1. It is the responsibility of all staff to ensure that the business, operational and administrative activities of the Town are appropriately documented and that records are created and maintained in accordance with legislative requirements.

2. All records are to be managed according to whether they are significant or ephemeral records, vital or non-vital records and in accordance with their security classification;

3. Registers are to be maintained of all record series and special categories, including but not limited to, registers of policies, databases, Freedom of Information applications, assets, tenders and quotations, forms, vital records, files and contracts.

4. All significant records, irrespective of format, are to be registered, classified and captured into the Town’s official record keeping system. All hard copy correspondence should be attached to a corporate file.

5. The Town is responsible for the security and protection of all records created or captured as part of the Town’s day to day operations. All Town staff and contractors have a responsibility to apply appropriate security and protection measures to all records created or received when carrying out the Town’s business.

6. Access to the Town’s records by individual staff and contractors will be in accordance with designated access and security classifications. Access to the Town’s records by the general public will be in accordance with the Freedom of


Information Act 1992. Access to the Town’s records by Elected Members will be through the Chief Executive Officer.

7. Records will only be destroyed or otherwise disposed of in accordance with the General Disposal Authority (GDA) for Local Government Records issued by the State Records Office, and following authorisation from the section manager and the Chief Executive Officer. Records identified as a State Archive should be transferred to the State Records Office in accordance with the requirements of the GDA.

8. Records are not to be removed from the Town’s sites unless in accordance with the approved retention and disposal schedule, or in the custody of an officer performing official Town business.

Roles & Responsibilities

1. Elected Members

Elected Members records must be created and kept which properly and adequately record the performance of member functions arising from their participation in decision making processes of all meetings where they represent Council on Committees or external bodies. This requirement should be met through the creation and retention of records of meetings of local government and other communications and transactions of Elected Members which constitute evidence affecting the accountability of Council and the discharge of its business. Political and personal records of Elected Members are exempt. Any correspondence received as part of their duties should be periodically returned to the Town for registering into the appropriate record keeping system.

2. Chief Executive Officer

In accordance with section 5.41(h) of the Local Government Act 1995, the Chief Executive Officer is to ‘ensure that records and documents of the local government are properly kept for the purpose of this act and any other written law’.

3. Managers

All managers are to ensure that appropriate document management systems are established to adequately manage all records under their control. It is also their responsibility to ensure all new staff are inducted as to their record keeping

4. All Staff

All staff, including contractors, are to create, manage and retain records relating to business activities they perform.

5. Records Staff

Records staff are responsible for providing a records management service which complies with this Policy, associated procedures and any State Records Office requirements. The Town of Claremont will ensure that appropriate practices are established to facilitate the ease of capture and management of all corporate records.

Other Relevant Policies and Documents Local Government Act 1995 State Records Act 2000


Freedom of Information Act 1995 Town of Claremont Record Keeping Plan

Work Procedures Record Management Procedures.



Date Meeting Type

Adopted 222/12 20/11/12 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


COUNCIL FORUMS POLICY LG519

COUNCIL FORUMS POLICY LG519



Purpose To provide a process for effective Council forums for the Town of Claremont.

Policy In general, Council forums of the Town of Claremont will be conducted in accordance with the principles of effective meeting management. The fundamental principles of meetings are as follows:-

Principles

A fair hearing Every Elected Member has the right to expect to have a fair hearing at any meeting of Council;

Code of Conduct All Elected Members and staff present at a meeting have the right and obligation to abide by the Council’s Code of Conduct;

Statutory Compliance Where the Local Government Act 1995 provides for requirements relevant to meeting procedure those will be upheld in the course of the meeting.

The Town of Claremont conducts the following forums on a fortnightly basis as determined to be the most useful mix of forums to facilitate strategic discussion and effect good decision-making:

1. Agenda Briefing Forums; 2. Concept Forums; and 3. Update Forums.

AGENDA BRIEFING FORUMS

These are forums for Elected Members to become more informed on matters prior to formal consideration at the Ordinary Meeting of Council. The forums encourage open dialogue between Elected Members and Officers, and allow Elected Members to gain maximum knowledge and understanding of issues prior to presentation at the Ordinary Meetings of Council.

Agenda Briefing Forums involve Elected Members, staff, and external advisors (where appropriate). Agenda Briefing Forums will be closed to the public.


Agenda Briefing Forums provide the opportunity for Elected Members to be equally informed and seek additional information on matters prior to the presentation of such matters to the next Ordinary Meeting of Council for formal consideration and decision.

Agenda Briefing Forums are not decision-making forums and items on the agenda are not to be debated at the Forum.

Agenda Briefing Forums occur one day prior to a Council meeting and consider the agenda prepared for the next Ordinary Meeting of Council.

The agenda for this forum will comprise the agenda for the next Ordinary Meeting of Council.

The Mayor is to be the Presiding Member. If the Mayor is unable or unwilling to assume the role of Presiding Member, then the Deputy Mayor may preside. If the Deputy Mayor is unable or unwilling, those Elected Members present may select one from amongst themselves to preside.

The Meeting Procedures for the Ordinary Meetings of Council will generally apply including procedures around presentations.

Relevant employees of the Town may make a presentation on agenda items and be available to respond to questions on matters listed on the agenda.

All Elected Members are to be given a fair and equal opportunity to participate.

The Presiding Member will ensure that time is made available to allow for all matters of relevance to be covered.

Elected Members and employees shall disclose their interests on any matter listed in accordance with the meeting procedure for Ordinary Meetings of Council.

A record shall be kept during the forum, however, as no decisions are made, the record need only be a general record of the items covered but shall record requests for further information and any disclosure of interests as declared by individuals.

Additional requested information will be provided to elected members prior to the Ordinary Meeting of Council as soon as available.

1. CONCEPT FORUMS

Concept Forums involve Elected Members, staff and, where appropriate, external advisors, experts or proponents. They are to provide the opportunity to exchange information and ideas about issues or ideas that may affect the Town of Claremont.

Concept Forums will generally involve projects or matters that are in the early planning stages and are some time away from being presented to the Council for consideration of a formal decision.

During concept forums:


• The Chief Executive Officer or relevant officers will present on agenda items the Chief Executive Officer seeks input from the Elected Members as input into research and further drafting of concepts for any future report;

• Elected Members are fully informed on matters to enable decisions to be made in the best interests of the Town;

• Elected Members represent the views of the community.

The input through open and free-flowing exchange of ideas and the willingness to contribute to concept forums will provide direction to the Chief Executive Officer for research and the preparation of any report on the matter if required.

Concept Forums will be closed to the public and agendas will be confidential. Concept Forums will generally be held on an as need basis, typically during the week off Council Meeting. Additional Concept Forums may be held at the discretion of the Chief Executive Officer in consultation with the Mayor.

Where considered appropriate to ensure Elected Members are fully informed on a matter, guests including experts, consultants or proponents for an item listed on the agenda may be invited to attend and provide a presentation. They will only be present for so much of that forum that applies to their presentation.

Any matter raised during a Concept Forum will generally not be progressed to the Agenda Forum and Ordinary Meeting of Council scheduled for the following month.

The Chief Executive Officer, in consultation with the Mayor, will prepare the agenda for the Concept Forum. The Chief Executive Officer will ensure timely written notice and a confidential agenda for each forum will be provided to all Elected Members, including briefing papers where necessary.


The Presiding Member shall:

1. Advise Elected Members that no decisions will be made during the forum;

2. Encourage all Elected Members present to participate in the sharing and gathering of information;

3. Ensure that all Elected Members have a fair and equal opportunity to participate; and

4. Ensure the time available is sufficient to allow for all matters of relevance to be identified.

Elected Members, employees and invited experts, consultants or proponents shall disclose their interests on any matter listed in accordance with the meeting procedures of an Ordinary Meeting of Council.

Elected Members have the opportunity to request matters to be included on the agenda for consideration at a future forum by:


• A request to the Chief Executive Officer; or

• A request made during the forum.

• A record shall be kept during the forum, however, as no decisions are made, the record need only be a general record of the items covered but shall record any disclosure of interests as declared by individuals. A confidential copy of the record is to be forwarded to all Elected Members.

2. UPDATE FORUMS

An update forum is an information forum only. This type of forum provides councillors an update on significant issues/projects and may be used where greater explanation on more complex items is required or a greater number of issues are covered.

There is to be no debate or decision-making amongst Elected Members.

Update Forums involve Elected Members, staff, and external advisors (where appropriate).


The Chief Executive Officer, in consultation with the Mayor, will prepare the agenda for the Update Forum. The Chief Executive Officer will ensure timely written notice and agenda for each forum will be provided to all Elected Members, including briefing papers where necessary.

No disclosure of interest declaration is required for update forums.

Update forums will be closed to the public.


Work Procedures




EQUAL OPPORTUNITY CUSTOMER SERVICE STATEMENT LG520

EQUAL OPPORTUNITY CUSTOMER SERVICE STATEMENT LG520



Purpose Council has a commitment and responsibility toward equal opportunity for the community it serves either as a ratepayer or a visitor. This policy outlines the responsibilities of the Town’s officers with regard to equal opportunity for ratepayers and visitors/users of the Town of Claremont services.

Policy The Town of Claremont recognises its legal obligations under the Equal Opportunity Act 1984 (WA) (“the Act”) to ensure that users of Council’s services are treated courteously and without discrimination due to any of the grounds defined under the Act. The guiding principle for Town officers is:

Officers should be directed towards providing equal opportunity to all ratepayers and visitors to the Town of Claremont by treating all courteously and without discrimination.

The anti-discrimination goals of this Council are designed to provide an enjoyable and harmonious environment for the exchange of goods and services with visitors and employees of the Council treating each other with respect.

Where deemed necessary; employment training in the area of equal opportunity for the Town’s officers will be undertaken.

Any ratepayer or visitor who believes he/she has not been treated in the manner, which reflects the Council’s equal opportunity policy statement and who wishes to contact an officer who can provide advice and assistance may contact the Chief Executive Officer.



DISPLAY OF INFORMATIVE MATERIALS IN ALL PROPERTIES OWNED BY THE TOWN OF CLAREMONT LG521

DISPLAY OF INFORMATIVE MATERIALS IN ALL PROPERTIES OWNED BY THE TOWN OF CLAREMONT LG521



Purpose To provide guidelines for the display and distribution of promotional material and community information received from external sources by the Town of Claremont.

Policy Promotional material and community information that can be displayed or distributed at Council facilities is limited to:

1. Official Council information

2. Information from other local governments, from the State and Federal Governments and their agencies

Furthermore;

• Mass distribution of publication shall be restricted to Council publications;

• Petitions shall not be displayed or circulated in Council facilities;

• All materials shall be approved by the relevant business unit manager, with material of a contentious nature shall be referred to the Executive Manager;

• Comprehensive community information for the Western Suburbs shall be provided through the WESROC LINCS database via Council’s website;

• State level community information shall be accessed through the State Library of WA.



FREEMAN OF THE TOWN LG522

FREEMAN OF THE TOWN LG522



Rationale This policy outlines the procedure for the nomination, selection and awarding of the title to a person designated as ‘Honorary Freeman of the Town of Claremont’.

Policy The Town of Claremont recognises that from time to time members of the community demonstrate outstanding commitment and contribution to the Town’s community and that this contribution should be acknowledged.

The Town will achieve this by awarding an individual the title of “Honorary Freeman of the Town of Claremont”. This honour will be awarded on rare and exceptional occasions and selected on the criteria within this Policy.

The process for nomination and selection of a person for the award of the title is as follows:

1. Eligibility Nominees for selection must ordinarily be a resident of the Town of Claremont and must

have given distinguished service to the community, preferably in more than one capacity. A serving council member cannot be nominated for the award.

2. Selection Criteria Nominees will be judged on their record of service to the community on the basis of the

following criteria:

(a) Length of service in a field (or fields) of activity;

(b) Level of commitment to the field (or fields) of activity;

(c) Personal leadership qualities;

(d) Benefits to the community of the Town of Claremont but including more broadly to the State of Western Australia or to the nation resulting from the nominee’s work; and,

(e) Special achievements of the nominee. 3. Nomination Procedure


(a) Nominations for the Award may be made by individuals or organisations but must be sponsored by a Council Member of the Town of Claremont. Nominations must be submitted in writing to the Chief Executive Officer or the Mayor;

(b) Nominations must be made in the strictest confidence without the knowledge of the nominee;

(c) On receipt of a nomination the Chief Executive Officer will circulate a copy of the nomination and any supporting information to all Council Members;

(d) On receipt of the nomination and supporting information, Council Members must have at least two weeks to consider the proposal. If a Council Member is in support of the nomination then they may make a written submission outlining the reasons for their support of the nomination. If a Council Member is not in favour of the proposal then the Council Member must: (i) lodge a written submission to the Chief Executive Officer, outlining

reasons why the nomination should not be supported. The CEO will provide a copy of the submission to all Council Members.

(e) Council Members who do not formally respond by lodging a written submission to the CEO are presumed not to object to the nomination;

(f) No record of the nominee’s name shall be recorded in the Council or Committee minutes whether supported or not by Council.

4. Confidentiality The nomination and consideration of proposals to award the title of Honorary Freeman of the Town shall be dealt with in strictest confidence. Any decision of Council to adopt a recommendation requires an absolute majority. When Council meets to consider the recommendation it may close the meeting to members of the public and reports concerning the nomination procedure shall be deemed to be confidential items pursuant to section 5.95(3) of the Local Government Act 1995.

5. Awarding the Title Once a nomination has been accepted by Council, the nominee shall be contacted by the CEO on a confidential basis to determine whether the award will be accepted. Should a nominee decline to accept the Award all Council Members will be informed and the matter will lapse. On confirmation of this acceptance any person or organisation involved in the nomination procedure shall be informed of the decision and a suitable media statement may be prepared for release under the Mayor’s name.

Conferral of the title shall be carried out at a formal Council function. The CEO, in consultation with the Mayor, will decide the occasion and format of the conferral ceremony.

6. Entitlements Any person declared an ‘Honorary Freeman of the Town of Claremont’ may designate him/herself ‘Honorary Freeman of the Town of Claremont’.

The recipient shall be awarded a certificate to commemorate receiving the award.


Any Honorary Freeman of the Town shall be invited to all subsequent Civic events and functions.

Other Relevant Policies and Documents Work Procedures Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


EXECUTING OF DOCUMENTS LG523

EXECUTING OF DOCUMENTS LG523



Purpose The purpose of this policy is to ensure that Town of Claremont documents are duly executed in accordance with S9.49A of the Local Government Act 1995.

Policy In relation to the use of the Town’s common seal:

• The Chief Executive Officer is authorised to affix the common seal of the Town to documents;

• The common seal must be affixed in the presence of the Mayor and CEO, each of whom is to sign the document to attest that it was so affixed;

• The CEO is authorised to sign documents on behalf of the local government;

• The CEO may approve other officers as persons duly authorised to sign documents on behalf of the local government.



COMMUNITY CONSULTATION LG524

COMMUNITY CONSULTATION LG524



Purpose The Town of Claremont believes that consultation is an important component to assist in achieving the goals of the organisation. This policy provides a set of principles to guide consultation processes used by the Town of Claremont as a significant part of the information gathering process to which Council makes decisions.

Policy Community feedback is one part of the information gathering process upon which decisions are based. Other information which may be taken into account includes technical advice, legal advice, third party expert advice and other stakeholder advice.

In terms of community consultation, the Council has established the following principles. The Town:

• Values and encourages feedback from all population groups within the community, and will implement appropriate consultation practices to reach those groups;

• Will implement practices to ensure an appropriate level of consultation;

• Will clearly communicate to the community the purpose and aim of the consultation activity;

• Will provide feedback to the community about how the information gathered was used to inform the decision or outcome.

• Acknowledges that there are statutory requirements the Town must comply with in consulting with the community about particular issues, and in addition to this encourages an increase in the level and range of methods used in community consultation.

In terms of when the Town of Claremont will consult with its community, there are two distinct requirements;

1. When it is mandatory i.e. it is a compulsory obligation, and

2. When it is discretionary i.e. the Town has decided to consult as an option.


The table below outlines examples of mandatory and discretionary consultation. STATUS BASIS EXAMPLES Mandated Legislation – Town

Planning Scheme • Advertising road closures • Informing neighbours of

property changes • Advertising major trading

undertakings • Council meeting dates

Discretionary Policy Management Practice

• Development of Strategic Plans

• Gauging public opinion on services

• Assist in determining branding and service costs

• Changes to parking arrangements

Where Council’s decision making is involved, the Town’s administration is responsible for:

• Identifying the consultation opportunity (is it mandated, discretionary or a mix of both);

• Recommending the appropriate level of consultation;

• Determining and implementing the consultation methodology; and where necessary,

• Reporting to Council on the outcomes of the consultation process.



ADVERTISING OF DEVELOPMENT APPLICATIONS LG525

ADVERTISING OF DEVELOPMENT APPLICATIONS LG525


Responsibility: EXECUTIVE MANAGER PLANNING AND DEVELOPMENT SERVICES Relevant Council Delegation:

Purpose To ensure high levels of public consultation are maintained and that the community is informed and, where appropriate, involved in the approval of new developments and land uses under Town Planning Scheme No. 3 (TPS3) which may affect them. The public consultation requirements are based on the guidelines as to when and how to advertise Development Applications in accordance with TPS3, the Residential Design Codes (RDC) and Council Policy. Background Clause 86 of TPS3 specifies that Council may consult with any authority or person who, in the circumstance, it thinks appropriate in determining any application for planning approval. Clause 14 specifies the minimum advertising requirements of 21 days for ‘SA’ uses (those with greater potential impact on surrounding properties). These requirements include newspaper advertising, placing of a sign on site and advising all owners and occupiers of land in the vicinity of the application, by registered post. Clause 43 requires consultation with neighbours and occupants of adjoining land for setback variations for applications for Aged or Dependent Persons’ Dwellings or a Dwelling (Self-contained). Other uses which may be approved under TPS3 and variations to provisions of the scheme or discretionary requirements of Council’s Local Planning Policies and Local Laws should be advertised for public comment in accordance with the provisions of Council Policy. The RDC requires that potentially affected adjoining owners and occupiers be advised and requested to make comment on development proposing a ‘design principle’ consideration under the RDC only where Council is of the view that there is a possible impact on their amenity or the street and only to those directly impacted by the proposal. The Town has traditionally required a greater level of public consultation than provided by the above statutory requirements through its Policy requirements designed to respond to the desires of the local community. All Development Applications are to be advertised in accordance with Council Policy.


On occasion, the community has made comment and sought refusal or changes to compliant applications. Where an application is compliant, it is unrealistic for Council to issue a refusal or apply a condition which goes beyond the statutes of TPS3 or the RDC (unless a serious breach of amenity will result) due to the applicant’s right to seek a review of the decision through the State Administrative Tribunal. As a result, full consultation has at times raised unrealistic community expectations of the planning process and has the potential to compromise the capacity of the Council to deliver an open and accountable planning service which is cognisant of its statutory limitations whilst at the same time responding to local concerns. Where an unrealistic expectation cannot be delivered, the community may lose faith in the planning process or the Council. This has the potential to fracture community relationships (between competing neighbours) and Council relationships with the community (as the arbiter and determining body). Accordingly, this Policy takes into account the realistic requirements for consultation to respond to the legislative bounds of the planning process, whilst at the same time ensuring the public has the capacity to comment on Development Application matters which are relevant. Requirement to give public notice of certain Development Applications Prior to consideration for approval, Development Applications under TPS3 are required to be advertised to all potentially affected owners and occupiers of property in accordance with TPS3 or RDC requirements (except in circumstances where the Planning Manager or the Executive Manager Planning and Development considers an adjoining or adjacent property to not be adversely affected by the proposal). The potentially affected properties may include those adjoining, abutting or adjacent to the site, subject of a proposal. Typically this will mean the adjoining and abutting properties (sharing a boundary) in addition to the properties directly opposite (across the road). Lot configurations and proposal details relative to an individual application may require modification to this guideline (e.g. corner sites), however the principle will remain the same. It should be noted that, regardless of the above mentioned guidelines, the Planning Manager or Executive Manager Planning and Development may require advertising of a proposal contrary to these guidelines where it is considered to be in the interest of the affected owners and occupiers in the locality. Where larger significant development is proposed and the impact may be more far reaching, the consultation area may be increased at the discretion of the Planning Manager or Executive Manager Planning and Development. Consultation in this situation may include requirements for a sign to be erected on site to advertise the proposal for the duration of the consultation period in addition or supplementary to the letters being sent by registered mail. Where a Development Application requiring advertising is received The following requirements shall apply to all Development Applications required to be advertised under TPS3, the RDC or this Policy:


• The Town or applicant shall write to all potentially affected owners and occupiers of property advising them a development application has been received and noting plans (and pertinent supporting documentation) are available for inspection at the Council offices during normal office hours.

• All consultation letters are to be sent by registered mail at the cost of the applicant. • Comments sought on residential applications should be focused on the ‘design principles’

being considered by the application – as required by the RDC. • If a proposed residential Development Application is considered in the first instance by the

Town to be unacceptable, the application may be refused without undertaking public consultation.

• The duration for comment on an ‘SA’ use under TPS3 is not less than 21 calendar days. All other Development Applications under the RDC, TPS3 or for general variations to Council Policy or Local Law are to be advertised for 14 calendar days.

• Council may choose to have regard to a submission received after the advertising period has concluded, provided the application has not been determined.

• Affected parties may only be provided with a copy of the plans (hard copy or digital) when the applicant and copyright owner of the plans have provided consent.

• Where the comment from affected parties has been acquired for the original Development Application, the comment from those parties (or subsequent parties) is also to be obtained for the amended plans with the exception of amendments that fully comply with the ‘deemed to comply’ or previously supported ‘design principle’ considerations of the RDC, variations to TPS3 or Council Policy requirements.

Evidence of non objection The Council may waive the notification requirements in respect of any Development Application (except for ‘SA’ uses) in instances where the applicant provides a copy of the plan or letter/s which include certification by the owners and occupiers of the adjoining/adjacent property stating that they have no objection to the proposal. Signatures should include all persons shown as owners on the Certificate of Title as ownership details will be confirmed. The certification must include:

• The full name of the owner/s or occupier/s certifying no objection and a signature • A statement indicating no objection to the proposal and • A current contact address and a contact telephone number. Opportunity for applicant to respond to submissions Copies of written submissions will be forwarded to the applicant to provide the opportunity to respond to issues raised in any submissions. The RDC requires that the period for response by the applicant is to be no more than 10 calendar days. Personal details such as names, telephone numbers and addresses of the party making the submission will not be provided (noting however that they may be obvious from submission received and information provided). Submissions


All written submissions are required to relate to a ‘relevant planning matter’. The supporting or objecting comments from affected parties does not mean automatic approval (with or without appropriate conditions to address the submission) or refusal to the Development Application. All written submissions together with the Development Application will be considered on the planning merits of the proposal and the determination of the application will take into account technical assessment and balanced judgment of the application. Review The Policy must be kept under review to ensure it is appropriate for the circumstances of the time. The Chief Executive Officer is to present a review on a regular basis. Delegation Chief Executive Officer Other Relevant Policies and Documents Policy LG524 Community Consultation Work Procedures Nil Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 210/10 05/10/2010 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 160/14 07/10/2014 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


ASSET MANAGEMENT POLICY LG526

ASSET MANAGEMENT POLICY LG526

Key Focus Area: GOVERNANCE AND LEADERSHIP

Responsibility: EXECUTIVE MANAGER CORPORATE AND GOVERNANCE


Purpose To efficiently manage the Town of Claremont’s physical assets by setting guidelines for implementing consistent asset management processes throughout.

For the purpose of this policy and subsequent documents an ‘Asset’ is defined as:

“An individual or group of physical objects, which has value, enables services to be provided and has an economic life of greater than 12 months.”

Policy The Claremont Town Council recognises its role as custodians of all assets relating to the Towns provision of services to the community. Council is committed to implementing a systematic asset management methodology in order to apply appropriate asset management best practices across all areas of Council.

The Town owns and uses a vast number of non-current assets to support its core business of service delivery to the community. Asset management practices impact directly upon this and appropriate policy, processes and resources are required to achieve our strategic plans service delivery objectives.

This requires that assets are planned, created, operated, maintained, renewed and disposed of in accordance with Council’s priorities for service delivery.

The Town’s goal is to ensure adequate provision is made for the long term and cost effective replacement of major assets by a strategic approach to asset management that will deliver the highest appropriate level of service of its assets. This will provide a positive impact on:

• Members of the public and staff;

• Council’s financial position;

• The ability of Council to deliver the expected level of service and infrastructure;

• The political environment in which Council operates;

• The legal obligations of Council; and

• Controlling the risk associated with the use of these assets.


The Town of Claremont’s objectives relating to the management of its assets are:

• To ensure that Council’s services and infrastructure are provided in a sustainable manner, with the appropriate levels of service to ratepayers, residents, businesses, visitors and the environment.

• Safeguard Council assets including physical assets and employees by implementing appropriate asset management strategies and appropriate financial resources for those assets.

• Create an environment where all Council employees take an integral part in overall management of Council assets by creating and sustaining an asset management awareness throughout the Council.

• Meet all legislative requirements for asset management.

• Ensure resources and operational capabilities are identified and responsibility for asset management is allocated.

• Demonstrate transparent and responsible asset management processes that align with demonstrated best practice.

The Town of Claremont will meet these objectives through the following guiding principles:

• A consistent Asset Management Strategy must exist for implementing systematic asset management and appropriate asset management best-practice throughout all Departments of Council.

• All relevant legislative requirements together with political, social and economic environments are to be taken into account in asset management.

• Asset management principles will be integrated within existing planning and operational processes.

• An inspection regime will be used as part of asset management to ensure agreed service levels and safety are maintained and to identify asset renewal priorities.

• Asset renewals required to meet agreed service levels and identified in infrastructure and asset management plans and long term financial plans will be fully funded in the annual budget estimates.

• Service levels agreed through the budget process and defined in Infrastructure and Asset Management Plans will be fully funded in the annual budget estimates.

• Asset renewal plans will be prioritised and implemented progressively based on agreed service levels and the effectiveness of the current assets to provide that level of service.

• Systematic and cyclic reviews will be applied to all asset classes and are to ensure that the assets are managed, valued and depreciated in accordance with appropriate best practice and applicable Australian Standards.

• Future life cycle costs will be reported and considered in all decisions relating to new services and assets and upgrading of existing services and assets.

• Future service levels will be determined in consultation with the community.

Other Relevant Policies and Documents • Plan for the Future (PFF)


• Renewal Program • Asset Management Strategy (yet to be completed) • Local Government Act 1995 • Asset Management Strategy Guidelines (yet to be completed) • International Infrastructure Management Manual 2006

Work Procedures • Adoption of this Policy will require the creation of an Asset Management System including

work procedures that ensure that Asset Management is in accordance with Policy.

• The setting and review of Policy Priorities and outcomes will be required to be referred to the Council on a regular basis.

• Development of the Asset Management System (including individual Asset Management Plans) will require ongoing and dedicated effort over an extended period to achieve long term Asset Objectives. Initially, an Asset Management Strategy will guide the development process.



FLEET MANAGEMENT POLICY LG527

FLEET MANAGEMENT POLICY LG527

Key Focus Area:

ENVIRONMENT

Responsibility: EXECUTIVE MANAGER CORPORATE AND GOVERNANCE


Purpose This policy is to direct the responsible selection, usage and management of the Town’s Vehicle Fleet.

Policy Used in the day to day operation of the Town, Council recognises that designated vehicles are provided to staff not only their duties as an officer, but also for their private use. Provision of a selection of desirable vehicles forms an important mechanism in attracting and retaining talented staff through use of a Town owned asset as an alternate to remuneration which is not recovered.

The Town will ensure that it has Fleet Management Guidelines which dictate the implementation of fleet management practices. The guidelines can be updated and revised as standards, specifications and trends change from year to year.

The Fleet Management Guidelines must encompass the following items:

• Fleet Vehicle Usage This will include a classing system with differing usage and vehicle selection entitlements for different positions to allow for fair usage and to ensure that vehicles provided are fit for purpose. Most importantly it will highlight the officer’s role in the upkeep of the Town’s asset.

o Explanation of Classing System (selection criteria, type limitations) o Explanation of Usage Privileges and Penalty (distance limits, safe driving) o Tabulated Outline of Usage, Fleet Privileges and Selection. o Allocated Driver Responsibilities (upkeep, monitoring)

• Fleet Vehicle Selection Criterion o Economic Factor (Purchase Price, Value for money & Resale). o Safety Factor (ANCAP or equivalent). o Environmental Factor (fuel consumption & CO² emissions etc). o Critic/ Usage Factor (comfort, reputation & so on).

• Fleet Management Responsibilities o The position’s responsible for fleet management and their roles.


o All staff, irrelevant of vehicle classification, are required to actively reduce the Town’s Fringe Benefits Tax liability through:

o Completing an annual declaration detailing any contributions they have made towards the vehicle expenses and submitting suitable documentation to support the declaration,

o return to the Council Office for garaging and allocation to other staff by those officers who are permitted to utilise the vehicle during leave but do not require it.

o exchange of vehicles (as directed by the CEO) with other officers in the same classification to ensure that kilometre targets are met.

All usage limitations set out by the guidelines may be lifted temporarily upon approval by the CEO.

This policy will apply to all officers employed by the Town excluding those whose contracts specifically state otherwise.

All new contracts with differing packages can occur but must remain within the limits allowed in the classification system at the time of employment.

Other Relevant Policies and Documents Town Of Claremont Fleet Management Guidelines (TBC). Work Procedures Nil Policy Adoption and Amendment History Reviewed/Modified Minutes Reference Date Meeting Type Adopted 151/11 19/07/2011 Ordinary Council Meeting Reviewed 360/13 10/12/2013 Ordinary Council Meeting Reviewed 203/14 09/12/2014 Ordinary Council Meeting


GIFTS TO TERMINATING EMPLOYEES POLICY LG528

GIFTS TO TERMINATING EMPLOYEES POLICY LG528


Responsibility: Chief Executive Officer


Purpose

To comply with section 5.50 of the Local Government Act 1995, and set out the circumstances in which the Town may pay to an employee whose employment with the Town is finishing, an amount in addition to any amount to which the employee is entitled under a contract of employment, or award, and the manner of assessment of the additional amount.

Policy

1. General provisions

1.1 Where an employee’s employment with the Town is finishing, the Town may give the employee a payment or other gift to a value – (a) in the case of an employee who has completed 7 years of service with the Town

approximately $250; (b) in the case of an employee who has completed 15 years of service with the Town

approximately $500; (c) in the case of an employee who has completed 20 years or more of service with

the Town approximately $1000; and is entirely at the discretion of the CEO.

1.2 The CEO may approve a nominal gift to a value of $100 for an employee who has less than 7 years service if the CEO judges such a gift to be appropriate.

2. Exceptional circumstances

2.1 In exceptional circumstances, where an employee’s employment with the Town is finishing, the Town may give the employee (in lieu of a gift under 1 above) a payment or other gift that does not exceed the maximum amount prescribed under section 5.50(3) of the Local Government Act 1995.

2.2 Exceptional circumstances for these purposes include - (a) outstanding service to the Town; and (b) significant achievements in the performance of the employee’s functions; and is entirely at the discretion of the Council.


Local Government Act1995 section 5.50 and section 5.36(2) and (3) and 5.41(g). Local Government (Administration) Regulations 1996, regulation 19A. Council policy LG500 Effective People Management.


Work Procedures

Nil.




APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER POLICY LG529

APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER POLICY LG529

Key Focus Area:

Responsibility:


Purpose

Provides for the appointment of one of the City’s Executive Managers to perform the role of Acting Chief Executive Officer during limited absences of the Chief Executive Officer.

Policy

In accordance with the requirements of the Local Government Act 1995, section 5.36(2)(a), the Council has determined that the persons appointed as the permanent incumbent to the position of a Executive Manager are suitably qualified to perform the role of Acting Chief Executive Officer. The City’s incumbent Executive Managers are:- • Executive Manager Corporate Governance • Executive Manager People and Places • Executive Manager Infrastructure • Executive Manager Planning & Development Appointment to the role of Acting Chief Executive Officer shall be made in writing for a defined period that does not exceed 30 working days. A Council resolution is required for periods exceeding 30 working days. Executive Managers will be appointed to the role of Acting Chief Executive Officer at the discretion of the Chief Executive Officer, subject to performance and dependent on availability and operational requirements.


Local Government Act 1995, s5.36(2)(a)

Department of Local Government Operational Guideline No.10 Appointing a CEO.

Work Procedures

Nil




Page 21

13.3.2 LIST OF PAYMENTS 1-30 NOVEMBER 2015

File Ref: FIM00062 Attachments: Schedule of Payments to 30 November 2015 NAB Purchase Card Statement - November 2015 Responsible Officer: Les Crichton

Executive Manager Corporate and Governance Author: Edwin Kwan

Finance Officer Proposed Meeting Date: 15 December 2015

Purpose For Council to note the payments made in November 2015.

Background Council has delegated to the CEO the exercise of its power to make payments from the Municipal Fund or Trust Fund. The CEO is then required to prepare a list of accounts, for recording in the Minutes, detailing those payments made since the last list was presented.

Discussion Attached is the list of all accounts paid totalling $1,637,495.76 during the month of November 2015.

The attached schedule covers:

• Municipal Funds electronic funds transfers (EFT) $ 1,077,198.44 • Municipal Fund vouchers (39424-39427) $ 11,869.58 • Municipal Fund direct debits $ 503,633.09 • Trust Fund electronic funds transfer (EFT) $ 44,794.65 • Trust Fund vouchers $ 0.00 All invoices have been verified, and all payments have been duly authorised in accordance with Council’s procedures.

Past Resolutions Ordinary Council Meeting 17 November 2015, Resolution 202/15: THAT Council notes all payments made for October 2015 totalling $1,966,441.85 comprising; The attached schedule covers: • Municipal Funds electronic funds transfers (EFT) $ 1,494,667.39 • Municipal Fund vouchers (39408-39421) $ 50,936.42 • Municipal Fund direct debits $ 386,831.98 • Trust Fund electronic funds transfer (EFT) $ 34,006.06 • Trust Fund vouchers $ 0.00


Page 22

Financial and Staff Implication Resource requirements are in accordance with existing budgetary allocation.

Policy and Statutory Implications Regulations 12- 13 of the Local Government (Financial Management) Regulations 1996. Town of Claremont Delegation Register Item 37.

Publicity N/A

Urgency N/A

Voting Requirements Simple majority decision. OFFICER RECOMENDATION: THAT Council NOTES all payments made for November 2015 totalling $1,637,495.76 comprising; Municipal Funds electronic funds transfers (EFT) $ 1,077,198.44 Municipal Fund vouchers (39324-39427) $ 11,869.58 Municipal Fund direct debits $ 503,633.09 Trust Fund electronic funds transfer (EFT) $ 44,794.65 Trust Fund vouchers $ 0.00

CORPORATE

LIST OF PAYMENTS TO 30 NOVEMBER 2015

LIST OF PAYMENTS

15 DECEMBER 2015

ATTACHMENT 1

SCHEDULE OF PAYMENTS 1-31 NOVEMBER 2015

Page 1

ELECTRONIC FUNDS TRANSFERS NOVEBMER 2015 - MUNICIPAL FUNDDate Ref. Name Details Amount

20/11/2015 EFT01260 21ST CENTURY BUSINESS EQUIPMENT Repairs to Casio till at Golf Course $480.706/11/2015 EFT01253 4BRANDING PTY LTD Claremont NOW Town Centre Custom Print Lollipops $550.00

26/11/2015 EFT01262 A LORENZ Refund of 2015 LG Election Nomination Deposit $80.0026/11/2015 EFT01262 A TULLOCH Refund of 2015 LG Election Nomination Deposit $80.0020/11/2015 EFT01260 ACCORD SECURITY PTY LTD Security - A Night on Bay View $1,711.6026/11/2015 EFT01262 ADAM WILLIE Grant - A Night on Bay View $550.00

6/11/2015 EFT01253 ADVANCE PRESS Vinyl Banner - Night on the Bay View $440.006/11/2015 EFT01253 AKASHIC GARDENS Herb Garden - October 2015 - Museum $90.00

20/11/2015 EFT01260 ALL FENCE U RENT Fence hire- SMH November 2015 $295.6320/11/2015 EFT01260 ALLIED EXPRESS TRANSPORT PTY LTD Courier Expenses - A Night On Bayview $304.2112/11/2015 EFT01256 ALLWEST DECORATIVE CONCRETE Shed pad - 51m2 - No.1 Claremont $4,400.0012/11/2015 EFT01256 ALSCO Feminine Hygiene Unit Service $360.0426/11/2015 EFT01262 ALSCO Feminine Hygiene Unit Service $25.9126/11/2015 EFT01262 AMCOM PTY LTD Internet December 2015 $8,632.31

6/11/2015 EFT01253 ANDREW GOTT Professional golf sales $468.5012/11/2015 EFT01256 ANDREW GOTT Professional golf sales $544.6020/11/2015 EFT01260 ANDREW GOTT Professional golf sales $385.10

6/11/2015 EFT01253 ARBORLOGIC Assessment of roots growing against wall lakeway $253.006/11/2015 EFT01253 ARMAGUARD Bank Charges - Aquatic Centre $558.75

20/11/2015 EFT01260 ARTIST'S CHRONICLE Advertising - Art Award $690.0020/11/2015 EFT01260 ASADO PTY LTD Grant for A Night on Bay View $550.0020/11/2015 EFT01260 ASPIRE FITNESS WA Seniors Week Morning Tea $174.0012/11/2015 EFT01256 AUSTRALIAN TAXATION OFFICE PAYG November 2015 $48,432.0026/11/2015 EFT01262 AUSTRALIAN TAXATION OFFICE PAYG November 2015 $48,262.0020/11/2015 EFT01260 ATTICA MARINE PTY LTD T/A AUSNET INDUSTRIES Repairs to tennis net at Rowe Park $165.00

6/11/2015 EFT01253 AUSTRAL MERCANTILE COLLECTIONS P/L Debt recovery fees $2,797.1812/11/2015 EFT01256 AUSTRAL MERCANTILE COLLECTIONS P/L Debt recovery fees $1,138.3426/11/2015 EFT01262 AUSTRAL MERCANTILE COLLECTIONS P/L Debt recovery fees $667.94

6/11/2015 EFT01253 AUSWEST DISPLAYS Christmas Lighting CBD $5,814.6026/11/2015 EFT01262 AUSWEST DISPLAYS Christmas Decorations Install CBD $16,539.60

6/11/2015 EFT01253 AUTO MASTERS COTTESLOE Car Service 1ENB604 $870.006/11/2015 EFT01253 AVENTEDGE Women leadership conf registration - Cr Goetze, Main and Wood $6,254.336/11/2015 EFT01253 AXON ELECTRICAL Install Times Square Carpark Christmas Lights $1,533.85

12/11/2015 EFT01256 B & B WASTE CONTRACTORS PTY LTD Removal of bulk green waste -Area 1-4 October 2015 $22,770.006/11/2015 EFT01253 BALLOONS ON THE NET Custom print CTC Balloons - Claremont NOW $355.00

12/11/2015 EFT01256 BEAVER TREE SERVICES Various tree works $1,232.0026/11/2015 EFT01262 BELLRIDGE PTY LIMITED Exchange Reporter - Annuals $430.7120/11/2015 EFT01260 BINLEY FENCING Fencing - A Night on Bay View $817.8520/11/2015 EFT01260 BOOKERY PTY LTD Library Acquisitions $770.0020/11/2015 EFT01260 BORAL BRICKS - MIDLAND BRICK Avion Way - Pavers $10,702.0912/11/2015 EFT01256 BOTICA ARCHITECTS Refund of BCITF fees $40.0012/11/2015 EFT01256 BOX CORPORATE Milk order- October 2015 $242.20

6/11/2015 EFT01253 BOYAN ELECTRICAL SERVICES Various electrical works $2,591.6012/11/2015 EFT01256 BOYAN ELECTRICAL SERVICES Various electrical works $353.1020/11/2015 EFT01260 BOYAN ELECTRICAL SERVICES Various electrical works $1,049.4026/11/2015 EFT01262 BOYAN ELECTRICAL SERVICES Various electrical works $93.50

6/11/2015 EFT01253 BUNNINGS Tools and equipment $64.6412/11/2015 EFT01256 BUNNINGS Tools and equipment $295.9320/11/2015 EFT01260 BUNNINGS Tools and equipment $162.0020/11/2015 EFT01260 BURGESS RAWSON (WA) PTY LTD Water usage - SMH $431.8420/11/2015 EFT01260 BY WORD OF MOUTH PTY LTD A Night on Bay View - Function $5,332.2526/11/2015 EFT01262 C MEWS Refund of 2015 LG Election Nomination Deposit $80.0012/11/2015 EFT01256 C.V.P. ELECTRICAL CO Building Aquatic Centre 2015-16 - Tower Light Works $18,838.4920/11/2015 EFT01260 CATERALL A Night on Bay View Hire Equipment $1,474.0020/11/2015 EFT01260 CHRISTINE ANU PTY LTD Final payment - A night on Bay View $8,250.00

6/11/2015 EFT01253 CITY OF NEDLANDS Book Club $65.0012/11/2015 EFT01256 CITY TOYOTA Toyota 30,000km Rav 4 Service 1 EPQ239 $486.0420/11/2015 EFT01260 CLAREMONT FOOTBALL CLUB INC RAS Parking 2015 Adjustment $10,430.0020/11/2015 EFT01260 CLAREMONT NEDLANDS LIONS CLUB (INC.) A Night on Bay View - Distribution $4,400.00

6/11/2015 EFT01253 CLAREMONT NEWSPAPER DELIVERY SERVICE Newspaper delivery $334.4026/11/2015 EFT01262 CLAREMONT NEWSPAPER DELIVERY SERVICE Newspaper delivery $133.00

6/11/2015 EFT01253 CLEAN CITY GROUP PTY LTD Various street and signage works $8,618.5012/11/2015 EFT01256 CLEAN CITY GROUP PTY LTD Various street and signage works $6,644.0020/11/2015 EFT01260 CLEAN CITY GROUP PTY LTD Various street and signage works $1,555.1326/11/2015 EFT01262 CLEAN CITY GROUP PTY LTD Various street and signage works $324.5026/11/2015 EFT01262 COATES HIRE OPERATIONS PTY LTD Hire of Equipment - 5Kva Gen $56.19

6/11/2015 EFT01253 COFFEY AND TEA Coffey and Tea for Social Media Workshop $1,045.0012/11/2015 EFT01256 COLIN & LEE AINSWORTH Materials for Golf Course $185.6026/11/2015 EFT01262 COLLABORATIVE BUSINESS Writing training 23 & 26 October 2015 $6,202.2812/11/2015 EFT01256 COMMERCIAL AQUATICS AUSTRALIA Emergency replacement of chlorine gas pump $1,232.0020/11/2015 EFT01260 COMMUNITY NEWSPAPER GROUP Western Suburbs Weekly Ads- A Night on Bay View $3,945.8320/11/2015 EFT01260 COMPOSITE MATERIALS AUSTRALIA PTY LTD Avion Way - Composite Decking supply $11,418.6812/11/2015 EFT01256 COMPU-STOR External Records Storage $936.3620/11/2015 EFT01260 COPELAND PUBLISHING PTY LTD Various advertising $1,460.00

6/11/2015 EFT01253 CORNERSTONE RENOVATIONS Library repairs to furnishings/pinup board $176.0020/11/2015 EFT01260 CORNERSTONE RENOVATIONS Avion Way - Decking Construction $16,575.9026/11/2015 EFT01262 CORNERSTONE RENOVATIONS Strip and repaint lakeway screen and maintenance works $1,252.90


Page 2

Date Ref. Name Details Amount26/11/2015 EFT01262 COTTESLOE PEST CONTROL Treat termites on verge tree at 23 Mofflin Street $187.0012/11/2015 EFT01256 CSP INDUSTRIES PTY LTD Service concrete cutter $633.2026/11/2015 EFT01262 DATACOM SYSTEMS (W.A.) PTY LTD RM 8 Licenses for Peppermint Grove $4,246.49

6/11/2015 EFT01253 DE FREITAS & RYAN REAL ESTATE Museum O'Connor Lease Nov 2015 $2,055.7112/11/2015 EFT01256 DEENA MANDER Library Acquisitions $198.0012/11/2015 EFT01256 DEPARTMENT OF TRANSPORT Electricity - Lot 1 Jetty Rd $62.4120/11/2015 EFT01260 DEPARTMENT OF TRANSPORT Vehicle search fees October 2015 (2) $2,630.30

6/11/2015 EFT01253 DIELECTRIC SECURITY SYSTEMS Building security and electrical works $759.9312/11/2015 EFT01256 DIELECTRIC SECURITY SYSTEMS Building security and electrical works $950.40

6/11/2015 EFT01253 DONEGAN ENTERPRISES PTY LTD Remove, repair & reinstall rocker at Rowe Park $550.0026/11/2015 EFT01262 DONEGAN ENTERPRISES PTY LTD Wkly inspection of p/ground at various parks $1,386.00

6/11/2015 EFT01253 DOWSING CONCRETE Mulder Park redevelopment $12,358.0612/11/2015 EFT01256 DOWSING CONCRETE Various road works $57,743.2920/11/2015 EFT01260 DRIP STOPPER WAWA Backflow Testing $214.5026/11/2015 EFT01262 DYNAMICS AUDIO VISUAL SOLUTIONS PTY LTD Interactive Screen $220.0012/11/2015 EFT01256 ELAN MEDIA PARTNERS PTY LTD Library Acquisitions $378.2020/11/2015 EFT01260 ELEMENTI COOKING SCHOOL Grant for A Night on Bay View $550.0026/11/2015 EFT01262 ELLIOTTS IRRIGATION PTY LTD Maintenance at various places $2,687.5926/11/2015 EFT01262 EMBROIDME CLAREMONT Shirts and name tags for Rangers - Embroidery $212.8713/11/2015 EFT01258 EMILE NELSON Reimbursement of car hire for A Night of Bay View $351.6526/11/2015 EFT01262 EMMET GRIMES Reimbursement of 50% Pool Operations Course $450.00

6/11/2015 EFT01253 ENVIRO SWEEP CBD & area sweeps for Sept 2015 $18,722.006/11/2015 EFT01253 ENVIROCARE SYSTEMS Urinal Services - Aquatic Centre $182.82

20/11/2015 EFT01260 EVENT HEALTH MANAGEMENT Health Services - A Night on Bay View $918.236/11/2015 EFT01253 EVOLUTION TRAFFIC CONTROL PTY LTD T/A TRS Various traffic control $2,536.05

12/11/2015 EFT01256 EVOLUTION TRAFFIC CONTROL PTY LTD T/A TRS Various traffic control $12,618.6520/11/2015 EFT01260 EVOLUTION TRAFFIC CONTROL PTY LTD T/A TRS Various traffic control $36,615.7226/11/2015 EFT01262 EVOLUTION TRAFFIC CONTROL PTY LTD T/A TRS Various traffic control $14,544.76

6/11/2015 EFT01253 FAST FINISHING SERVICES Council minutes June 2015 $93.5012/11/2015 EFT01256 FEAST CAFE Catering for OCM $2,200.0026/11/2015 EFT01262 FOOD TECHNOLOGY SERVICES Food Business Risk Assessments October 2015 $2,438.17

6/11/2015 EFT01253 FREO FIRE SERVICES PTY LTD 12 month fire panel maintenance $1,309.0026/11/2015 EFT01262 FRUIT AT WORK Fruit Order- October 2015 $484.0012/11/2015 EFT01256 GEORGIOU GROUP Refund of BCITF fees $40.00

6/11/2015 EFT01253 GLG GREENLIFE GROUP PTY LTD Grounds maintenance at Golf Course $5,074.3220/11/2015 EFT01260 GREENLINE Battery for John Deere TX Gator & Spray Unit $150.2620/11/2015 EFT01260 GREENWICH EQUITIES PTY LTD Rate Refunds A3736 -paid twice by tenant $2,686.1226/11/2015 EFT01262 GRIFFITHS ARCHITECTS Professional Architectural Heritage Services $1,567.50

6/11/2015 EFT01253 GUARDIAN TACTILE SYSTEMS PTY LTD Tactile Indicators Stirling Hwy 9 intersections $3,607.6726/11/2015 EFT01262 GYM CARE Gym Equipment $1,290.9420/11/2015 EFT01260 HANNAH ETHERINGTON FLOWERS Wreath for Remembrance Day $100.00

6/11/2015 EFT01253 HAWAIIAN MANAGEMENT PTY LTD Comms Room rent November 2015 $707.436/11/2015 EFT01253 HAYS PERSONNEL SERVICES (AUSTRALIA) PTY LTD EHO services - Week ending 25/10/15 $552.77

12/11/2015 EFT01256 HAYS PERSONNEL SERVICES (AUSTRALIA) PTY LTD EHO services - Week ending 1/11/2015 $2,796.3820/11/2015 EFT01260 HAYS PERSONNEL SERVICES (AUSTRALIA) PTY LTD EHO services - Week ending 8/11/15 $2,438.7026/11/2015 EFT01262 HAYS PERSONNEL SERVICES (AUSTRALIA) PTY LTD EHO services - Week ending 15/11/15 $2,633.80

6/11/2015 EFT01253 HOME STYLE FOOD BAR Dining & Refreshments Claremont NOW $100.0012/11/2015 EFT01256 HOME STYLE FOOD BAR Catering for election 17/10/15 $201.00

6/11/2015 EFT01253 HORTWEST INDUSTRIES Service for various places $3,634.0726/11/2015 EFT01262 HORTWEST INDUSTRIES Labour for planting gardens and Streetscape maintenance to Verges $17,940.5120/11/2015 EFT01260 HYDRAMET Purchase lead washers for chlorine gas - Aquatic $71.4326/11/2015 EFT01262 I3 CONSULTANTS Review background documents & data for Scotch College $2,037.7520/11/2015 EFT01260 INFORMATION PROFICIENCY RM8 Security Training for Records staff $1,980.00

6/11/2015 EFT01253 INSIGHT CALL CENTRE SERVICES Overcall fees- September 2015 $1,017.4526/11/2015 EFT01262 INSIGHT CALL CENTRE SERVICES Overcall fees- October 2015 $431.1526/11/2015 EFT01262 INSTANT PRODUCTS HIRE Toilet hire - A Night on Bay View $1,638.4512/11/2015 EFT01256 IPWEA-WA DIVISION IPWEA Public Works Training Week $2,900.0026/11/2015 EFT01262 IXOM OPERATIONS PTY LTD Chlorine charge - Aquatic Centre $3,003.93

6/11/2015 EFT01253 J & V CONTRACTORS Various work roads $2,844.6012/11/2015 EFT01256 J & V CONTRACTORS Various work roads $5,379.0026/11/2015 EFT01262 J & V CONTRACTORS Various work roads $1,832.6012/11/2015 EFT01256 JENNIFER ANDERSON Rate Refunds - A2552 Paid twice by owner $2,637.8826/11/2015 EFT01262 JIM'S MOWING (NORTH MOSMAN PARK) Various mowing $275.0026/11/2015 EFT01262 K MAIN Refund of 2015 LG Election Nomination Deposit $80.00

6/11/2015 EFT01253 KERB DOCTOR Various kerb and road works $21,469.4212/11/2015 EFT01256 KERB DOCTOR Various kerb and road works $1,276.0020/11/2015 EFT01260 KERB DOCTOR Various kerb and road works $11,416.8526/11/2015 EFT01262 KEVIN WOODS Refund of 2015 LG Election Nomination Deposit $80.0012/11/2015 EFT01256 KONICA MINOLTA BUSINESS SOLUTIONS Various internal printing $684.6426/11/2015 EFT01262 KONICA MINOLTA BUSINESS SOLUTIONS Various internal printing $148.4920/11/2015 EFT01260 KONICA MINOLTA EQUIPMENT FINANCE Copier Monthly Leasing $1,832.6112/11/2015 EFT01256 LANDGATE - MIDLAND GRV Schedule G2015/20 26/09/15 to 09/10/15 $125.2826/11/2015 EFT01262 LANDGATE - MIDLAND Title Searches $516.6026/11/2015 EFT01262 LAURAIN MCCAUGHAN Refund of 2015 LG Election Nomination Deposit $80.0020/11/2015 EFT01260 LAWN CULTURE Lawn Works at various locations $792.0020/11/2015 EFT01260 LUCIOLI Grant for A night on Bayview $550.0012/11/2015 EFT01256 MARGARET BROPHY Farewell morning tea for staff $118.12

6/11/2015 EFT01253 MARKETFORCE Various advertising $5,973.45


Page 3

Date Ref. Name Details Amount12/11/2015 EFT01256 MARKETFORCE Various advertising $1,414.7820/11/2015 EFT01260 MARKETFORCE Various advertising $6,660.4226/11/2015 EFT01262 MARKETFORCE Various advertising $194.6512/11/2015 EFT01256 MARSHALL BUILDING GROUP Shed deconstruction of exist bays $1,650.0026/11/2015 EFT01262 MARYANNE MARTINO Reimbursement of 50% phone bill $58.3526/11/2015 EFT01262 MCLEODS Legal consultations $17,068.6126/11/2015 EFT01262 MEI & PICCHI (AUST) PTY LTD Exhibition display equipment - Museum $505.0026/11/2015 EFT01262 MIRACLE RECREATION EQUIPMENT Avion Way - Playground Equipment and Hatchett Park Upgrade $10,972.5026/11/2015 EFT01262 MK ILLUMINATION PTY LTD Christmas Lighting extensions cords for Swanbourne $23,658.48

6/11/2015 EFT01253 MOORE STEPHENS Audit Fees - FY 2014/15 $13,338.6212/11/2015 EFT01256 MOORE STEPHENS Audit Fees - Pensioner Deferred Rates 30/6/15 $495.00

6/11/2015 EFT01253 MOTOROLA SOLUTIONS 2 way radios for Royal Show - Rangers $516.7820/11/2015 EFT01260 MPL LABORATORIES Water sampling Lake Claremont Oct 2015 $787.6020/11/2015 EFT01260 NATURAL AREA MANAGEMENT & SERVICES Review Lake Claremont Management Plan $13,519.00

6/11/2015 EFT01253 OCE CORPORATE CLEANING Cleaning materials for various places $996.7412/11/2015 EFT01256 OCE CORPORATE CLEANING Cleaning at various places $11,792.8426/11/2015 EFT01262 OCE CORPORATE CLEANING Cleaning Materials for various places $877.79

6/11/2015 EFT01253 OCLC (UK) LTD Staff Training AMLIB training Inv.201670433 $440.0026/11/2015 EFT01262 OGILVIE & CO FINE FOOD MERCHANTS Gifts for Volunteers Function $1,320.9020/11/2015 EFT01260 OPEN OFFICE Support July & August 2015 $1,143.45

6/11/2015 EFT01253 OPTEON PROPERTY GROUP Market rental valuation - 331 Stirling Highway $4,400.006/11/2015 EFT01253 OPTIMA PRESS PTY LTD Seniors Week Booklets $1,474.00

26/11/2015 EFT01262 OPTIMA PRESS PTY LTD Discover Claremont - Claremont NOW $701.8026/11/2015 EFT01262 P BROWNE Refund of 2015 LG Election Nomination Deposit $80.0026/11/2015 EFT01262 P EDWARDS Refund of 2015 LG Election Nomination Deposit $80.0012/11/2015 EFT01256 PALM SPRINGS Library water for staff $12.6020/11/2015 EFT01260 PALM SPRINGS Staff water - Library $6.3026/11/2015 EFT01262 PALM SPRINGS Staff water - Museum $6.3020/11/2015 EFT01260 PAN DEFRENNE FAMILY TRUST Remove swarm of bees of street tree $190.0020/11/2015 EFT01260 PERTH EXPO Exhibition equipment - Art Award $5,105.3220/11/2015 EFT01260 PERTHWASTE PTY LTD Domestic Waste Collection $29,978.31

6/11/2015 EFT01253 PHASE 3 LANDSCAPE CONSTRUCTION Refund of Building Application Fees $650.206/11/2015 EFT01253 PHIL JOHNSON PLUMBING AND GAS Service toilet system - Aquatic Centre $146.00

12/11/2015 EFT01256 PHIL JOHNSON PLUMBING AND GAS Fix faulty toilet system - Aquatic Centre $138.0026/11/2015 EFT01262 PIPELINE IRRIGATION Retic maintenance at various parks $2,601.50

6/11/2015 EFT01253 PLANNING INSTITUTE OF AUSTRALIA WA DIVISION PIA - Apartment Design & Delivery $155.006/11/2015 EFT01253 PRIESTMAN & SHARP SMASH REPAIR Insurance excess claim #63 3469061 $300.00

20/11/2015 EFT01260 PROFESSIONAL PC SUPPORT IT Operations Library $1,026.8826/11/2015 EFT01262 PROFESSIONAL PC SUPPORT IT Operations Library $1,026.88

6/11/2015 EFT01253 PROFESSIONAL TREE SURGEONS Various tree works $2,277.0026/11/2015 EFT01262 PROFESSIONAL TREE SURGEONS Various tree works $1,804.00

6/11/2015 EFT01253 R K ROACH Claremont Park Toilet Block and Avion Way Survey $3,828.0026/11/2015 EFT01262 R K ROACH Survey for wall damp problem - SMH and path alignment $792.0020/11/2015 EFT01260 RAZIEGH ZAIN Arty April - Live performances $350.0020/11/2015 EFT01260 REECES STRUCTURES & GILKISON EVENTS HIRE Carpet Cleaning - A Night on Bay View $165.0026/11/2015 EFT01262 REECES STRUCTURES & GILKISON EVENTS HIRE A Night on Bay View - Equipment $790.4620/11/2015 EFT01260 RETECH RUBBER Avion Way Works $3,243.90

6/11/2015 EFT01253 ROAD SIGNS AUSTRALIA Road Signs $66.006/11/2015 EFT01253 ROADS 2000 PTY LTD Various road works $44,796.97

26/11/2015 EFT01262 ROADS 2000 PTY LTD Various road works $17,473.9412/11/2015 EFT01256 ROTARY CLUB OF CANTERBURY Badges for Citizenship Ceremonies $162.0026/11/2015 EFT01262 SALLY DODDS Refund of Twilight River Cruise - non-attendance $10.0026/11/2015 EFT01262 SETON AUSTRALIA Safety tag order - Aquatic Centre $96.69

6/11/2015 EFT01253 SHAMROCK RETAINING Avion Way - Retaining Wall $10,800.0012/11/2015 EFT01256 SIFTING SANDS supply and install of white sand for playgrounds $2,072.4026/11/2015 EFT01262 SIGMA CHEMICALS Aquatic centre chemicals order $1,595.09

6/11/2015 EFT01253 SLICKER STICKERS PTY LTD 500 Clear Claremont Logo Label $689.706/11/2015 EFT01253 SNAP CLAREMONT Scanning of bird images for Lake Claremont signage $15.206/11/2015 EFT01253 SPECIALISED SECURITY SHREDDING Shredding Bin - Records $59.406/11/2015 EFT01253 STAPLES (CORPORATE EXPRESS) Stationery and Sundry Expenses $928.62

12/11/2015 EFT01256 STAPLES (CORPORATE EXPRESS) Stationery and Sundry Expenses $379.0320/11/2015 EFT01260 STAPLES (CORPORATE EXPRESS) Stationery and Sundry Expenses $532.8826/11/2015 EFT01262 STAPLES (CORPORATE EXPRESS) Stationery and Sundry Expenses $331.1012/11/2015 EFT01256 STATE LIBRARY OF WESTERN AUSTRALIA Lost and Damaged Replacement Stock $84.7020/11/2015 EFT01260 STATE LIBRARY OF WESTERN AUSTRALIA Lost and Damaged Replacement Stock $61.60

6/11/2015 EFT01253 SUSTAINABLE OUTDOORS Weed control at various places $17,792.316/11/2015 EFT01253 SWANBOURNE VETERINARY CENTRE Trigene - Cleaning Product for Caddy $236.65

20/11/2015 EFT01260 SWANBOURNE VETERINARY CENTRE Boarding September 2015 $38.5026/11/2015 EFT01262 SWANBOURNE VETERINARY CENTRE Dog leads for Rangers Caddy $23.40

6/11/2015 EFT01253 SWIFT RUBBER STAMPS (QLD) Stationery - Replacement ink pads $24.606/11/2015 EFT01253 SYNERGY Electricity at various places $1,564.30

12/11/2015 EFT01256 SYNERGY Electricity at various places and street lighting $18,604.6520/11/2015 EFT01260 SYNERGY Electricity at various places and street lighting $22,145.3726/11/2015 EFT01262 SYNERGY Electricity at various places $17,825.3520/11/2015 EFT01260 TAPPS CONTRACTING PTY LTD Avion Way - Paving stack and lay & TGSI's $29,205.0026/11/2015 EFT01262 TASSIE DEVIL LINEMARKING Line markings - Hatch & Keep clear Typika Car Park $608.30

6/11/2015 EFT01253 TELSTRA Mobile October 2015 $1,615.6626/11/2015 EFT01262 TELSTRA Telephone Landline November 2015 $3,895.80


Page 4

Date Ref. Name Details Amount26/11/2015 EFT01262 THE LANE BOOKSHOP Library Acquisitions $444.3712/11/2015 EFT01256 THE PAPER COMPANY OF AUSTRALIA Stationery- Paper $466.1312/11/2015 EFT01256 TIM EVA'S NURSERY Trees for street tree planting $3,380.85

6/11/2015 EFT01253 TOTAL EDEN PTY LTD Retic maintenance at various places $426.8026/11/2015 EFT01262 TOTAL EDEN PTY LTD Retic maintenance at various places $853.60

6/11/2015 EFT01253 TOWN OF MOSMAN PARK EEO Training Managers $1,785.886/11/2015 EFT01253 TRAFFIC LOGISTICS Traffic Counts $750.00

12/11/2015 EFT01256 TRAFFIC LOGISTICS Traffic Counts $375.0120/11/2015 EFT01260 TRAFFIC LOGISTICS Traffic Counts $8,998.00

6/11/2015 EFT01253 TURFWORKS WA PTY LTD Various parks and verge works $3,905.3012/11/2015 EFT01256 TURFWORKS WA PTY LTD Various parks and verge works $330.0020/11/2015 EFT01260 TURFWORKS WA PTY LTD Various parks and verge works $275.0026/11/2015 EFT01262 TURFWORKS WA PTY LTD Various parks and verge works $5,066.4720/11/2015 EFT01260 UNITED TILT TRAY SERVICE Removal - Abandoned vehicle $159.5020/11/2015 EFT01260 VARISIGNS Road sign Repair $764.50

6/11/2015 EFT01253 WA RANGERS ASSOCIATION Ranger note books and covers $52.556/11/2015 EFT01253 WALGA Course booking- Cr Edwards $450.00

26/11/2015 EFT01262 WAVESOUND PTY LTD Library Acquisitions $2,640.0012/11/2015 EFT01256 WEST COAST PROFILERS PTY LTD Avion Way 2m profiler $5,605.5212/11/2015 EFT01256 WESTBOOKS Library Acquisitions $436.7320/11/2015 EFT01260 WESTBOOKS Library Acquisitions $1,554.48

6/11/2015 EFT01253 WESTERN METROPOLITAN REGIONAL COUNCIL Domestic Refuse Service $16,957.7212/11/2015 EFT01256 WESTERN METROPOLITAN REGIONAL COUNCIL Domestic Refuse Service $16,625.5020/11/2015 EFT01260 WESTERN METROPOLITAN REGIONAL COUNCIL Domestic Refuse Service $16,691.1726/11/2015 EFT01262 WESTERN METROPOLITAN REGIONAL COUNCIL Domestic Refuse Service $14,938.3520/11/2015 EFT01260 WESTERN POWER Install street light shade on existing $296.00

6/11/2015 EFT01253 WESTERN SUBURBS LANDSCAPE & BLDG SUPPLIESLandscape work for Golf Course $134.0012/11/2015 EFT01256 WESTERN SUBURBS LANDSCAPE & BLDG SUPPLIESBlack mulch for Freshwater Close $459.50

6/11/2015 EFT01253 WORK CLOBBER Uniforms for Rangers $226.8012/11/2015 EFT01256 WORK CLOBBER Staff Uniforms/Protective Clothing - Rangers $267.3026/11/2015 EFT01262 WORK CLOBBER Uniform items for Operation Centre $298.8926/11/2015 EFT01262 ZIPFORM PTY LTD War memorial relocation-print, supply and mailing $2,650.5812/11/2015 EFT01256 ZURICH INSURANCE Insurance Excess 1EGK702 CLAIM 633441760 $300.00

Total EFT 1,077,198.44Total Number of EFT Transfers 266

CHEQUES ISSUED NOVEMBER 2015 - MUNICIPAL FUNDDate Ref. Name Details AmountCheque Posting D Document NoVendor No / Name Description Cheque Amount

23/11/2015 39424 67788 K H JONES, J ROBINSON Rate Refunds A57 credit due to OSR rebate $313.8823/11/2015 39426 80046 WATER CORPORATION Water consumption for various places $6,787.2230/11/2015 39427 80046 WATER CORPORATION Water consumption for various places $4,768.48

Total EFT 11,869.58Total Number of Cheques 3

DIRECT DEBITS NOVEMBER 2015 - MUNICIPAL FUNDDate Ref. Name Details Amount

NAB / CBA Various Bank Fees $1,025.64PERTHWASTE Domestic Waste Collection $30,001.80PAYROLL Payroll and Superannuation $449,845.93CALTEX Caltex card fuel expenses $3,595.01SHELL Shell card fuel expenses $2,512.00IINET Internet access $259.95EXETEL Variable Message Signs (VMS) $191.27SG FLEET Lease of Vehicle $572.47Fines Enforcement Registry Unpaid infringement pursuit November 2015 $1,872.00NAB Purchase Card Purchase Card November 2015 $13,757.02

Total Direct Debits 503,633.09

TOTAL MUNICIPAL PAYMENTS FOR THE MONTH OF NOVEMBER 2015 1,592,701.11

ELECTRONIC FUNDS TRANSFERS NOVEMBER 2015 - TRUST FUNDDate Ref. Name Details Amount

13/11/2015 EFT01257 AUSTIN DEVELOPMENTS Refund of Bond $1,000.0013/11/2015 EFT01257 BA & AM NAIDU Refund of Bond $15,400.00

6/11/2015 EFT01254 BCITF BCITF Levies Oct 2015 $4,429.546/11/2015 EFT01254 BUILDERS REGISTRATION BOARD OF WA BRB Levies Oct 2015 $3,965.11

25/11/2015 EFT01263 CANVALE PTY LTD Refund of Bond $1,000.0013/11/2015 EFT01257 HJ & LF LEYS Refund of Bond $1,000.0020/11/2015 EFT01261 MALCOLM SEYMOUR Refund of Bond $3,000.0013/11/2015 EFT01257 JH BAILEY Refund of Bond $3,000.0025/11/2015 EFT01263 NEXUS HOME IMPROVEMENTS Refund of Bond $3,000.0013/11/2015 EFT01257 LACYDEE INVESTMENTS PTY LTD Refund of Bond $3,000.0027/11/2015 EFT01264 LACYDEE INVESTMENTS PTY LTD Refund of Bond $3,000.0013/11/2015 EFT01257 RICHMOUNT ENTERPRISES PTY LTD Refund of Bond $1,000.0025/11/2015 EFT01263 STEPHEN J BULLOCK Refund of Bond $1,000.00


Page 5

Date Ref. Name Details Amount13/11/2015 EFT01257 THOMAS C KELLY Refund of Bond $1,000.00

Total EFT 44,794.65Total Number of EFT Transfers 14

CHEQUES ISSUED NOVEMBER 2015 - TRUST FUNDDate Ref. Name Details AmountCheque Posting D Document NoVendor No / Name Description Cheque Amount

Total Cheques 0.00Total number of Cheques 0.00

Date Ref. Name Details AmountTOTAL TRUST PAYMENTS FOR THE MONTH OF NOVEMBER 2015 44,794.65

TOTAL ALL PAYMENTS FOR THE MONTH OF NOVEMBER 2015 1,637,495.76

CORPORATE

LIST OF PAYMENTS TO 30 NOVEMBER 2015

NAB PURCHASE CARD STATEMENT

15 DECEMBER 2015

ATTACHMENT 2

1

Purchase card transactions 29 October 2015 to 27 November 2015

Andrew Head

Posting Date Tran Date Supplier Transaction Descript** Amount 4-Nov-15 4-Nov-15 Enzed Perth Hydraulic fittings 39.84$

16-Nov-15 12-Nov-15 Bunnings 483000 Linemarking paint for service locating 47.20$ 20-Nov-15 20-Nov-15 Coles 0299 Coffee for operation centre 16.00$

Total AUD 103.04$

Anne Arrigoni

Posting Date Tran Date Supplier Transaction Descript** Amount 30-Oct-15 30-Oct-15 Ofwks Online 7901 Stationary refund 194.00-$ 20-Nov-15 20-Nov-15 Ofwks Online Bentleigh Envelopes for Volunteer function invitations 52.99$ 23-Nov-15 23-Nov-15 Ofwks Online 7901 Credit on envelopes 23.52-$

Debit Total AUD 52.99$ Credit Total AUD 217.52-$ Total AUD 164.53-$

Ashely Edwards

Posting Date Tran Date Supplier Transaction Descript** Amount 2-Nov-15 31-Oct-15 Facebk *e2xue8j2v2 Claremont now facebook marketing 41.85$ 3-Nov-15 30-Oct-15 Federation Press Pl Books perspectives on Aus LG reform 236.00$ 3-Nov-15 3-Nov-15 Coles 0299 Kitchen cleaning supplies 11.99$

11-Nov-15 10-Nov-15 Civic Legal Pty Ltd Seminar for Business Improvement Manager 44.00$ 12-Nov-15 11-Nov-15 Claremont Quarter Employee of the month voucher x 2 100.00$ 13-Nov-15 12-Nov-15 Roses Only Pty Ltd Staff new baby congratulations 90.90$ 13-Nov-15 12-Nov-15 Claremont Art Framers AnFraming of historical trowel 250.00$ 24-Nov-15 24-Nov-15 Coles 0299 Catering senior officers meeting 25.00$ 27-Nov-15 27-Nov-15 Claremont Newsagency Staff leaving card Building admin 9.99$

Total AUD 809.73$

David Vinicombe

Posting Date Tran Date Supplier Transaction Descript** Amount 12-Nov-15 10-Nov-15 Kings Perth Hotel Coffee & Refreshments - DoP (Scotch Mediation) 56.00$ 12-Nov-15 11-Nov-15 Wilson Parking Per057 Car Parking Fee at Wilson - David Vinicombe 14.42$ 23-Nov-15 20-Nov-15 City Of Subiaco Car Parking Fee - David Vinicombe 7.20$

Total AUD 77.62$

Debbie Thompson

Posting Date Tran Date Supplier Transaction Descript** Amount 2-Nov-15 29-Oct-15 Bunnings 306000 Anchor masonry chemical power 300ml 29.98$ 2-Nov-15 29-Oct-15 Bunnings 306000 Pave mate & reinforcing bar wires 111.33$ 2-Nov-15 30-Oct-15 Bunnings 306000 Post caps & bar wires for f/path repairs 17.29$ 5-Nov-15 4-Nov-15 Richards Tyres Pty New tyre for 1EAM 046 239.00$

11-Nov-15 9-Nov-15 Bunnings 483000 Steel handyman solid rnd galv 6.3mm 3m metalmate 8.49$

2

11-Nov-15 9-Nov-15 Bunnings 483000 Garden edging 300mm x 8m 70.35$ 12-Nov-15 10-Nov-15 Bunnings 483000 Grease cartridge 12.50$ 12-Nov-15 10-Nov-15 Bunnings 483000 Grease gun 34.94$ 19-Nov-15 17-Nov-15 Bunnings 483000 Marking paint 38.70$ 27-Nov-15 25-Nov-15 Bunnings 483000 10kg bag of NPK blue fertiliser 40.15$

Total AUD 602.73$

Elizabeth Ledger

Posting Date Tran Date Supplier Transaction Descript** Amount 12-Nov-15 11-Nov-15 Castro Lane Expense for People and Places 16.20$ 23-Nov-15 23-Nov-15 Coles 0299 Expense for People and Places 24.00$ 24-Nov-15 23-Nov-15 Adobe Creative Cloud Adobe software 49.99$

Total AUD 90.19$

Fiona Crossan

Posting Date Tran Date Supplier Transaction Descript** Amount 4-Nov-15 3-Nov-15 Ventraip Australia Pty Lt Website support 5.95$ 6-Nov-15 4-Nov-15 Wanewsadv Expense for Museum 11.00$

12-Nov-15 10-Nov-15 Evans And Simpson Tra Conservation containers 129.21$ 13-Nov-15 12-Nov-15 Damowest Plastics Plastic shelving untis for display 108.90$ 24-Nov-15 23-Nov-15 Paypal *planetfinsk Education Games 189.85$ 27-Nov-15 26-Nov-15 Lucas Resources Pty Ltd Expense for Museum 65.60$

Total AUD 510.51$

Hitesh Hans

Posting Date Tran Date Supplier Transaction Descript** Amount 27-Nov-15 27-Nov-15 Coles 0299 Soft Drink recouped Social Club 127.80$

Total AUD 127.80$

Katie Bovell

Posting Date Tran Date Supplier Transaction Descript** Amount 2-Nov-15 2-Nov-15 Home Style Cake Lunc Catering q&a 02 november 2015 146.00$ 3-Nov-15 3-Nov-15 Coles 0299 Melbourne cup lunch 39.80$ 3-Nov-15 3-Nov-15 Coles 0299 Supplies for kitchen 70.96$ 4-Nov-15 3-Nov-15 Knick Pty Limited Drycleaning table cloths 100.00$ 5-Nov-15 4-Nov-15 Knick Pty Limited Drycleaning 100.00$ 9-Nov-15 6-Nov-15 Dannys Shoe Repair Name plate Kate Main 20.00$ 9-Nov-15 6-Nov-15 Allegro Pizza Sun downer 51.40$

17-Nov-15 17-Nov-15 Bws Liquor 4104 Supplies for council 76.00$ 18-Nov-15 17-Nov-15 Knick Pty Limited Dry cleaning table cloth 25.00$ 19-Nov-15 18-Nov-15 Odonnells Automotive Window repairs 720.00$ 25-Nov-15 25-Nov-15 Home Style Cake Lunc Elected member training - catering 122.50$ 26-Nov-15 26-Nov-15 Bws Liquor 4130 Supplies for council 220.00$ 26-Nov-15 26-Nov-15 Bws Liquor 4130 Supplies for council 320.80$ 27-Nov-15 26-Nov-15 Knick Pty Limited Drycleaning 89.00$

Total AUD 2,101.46$

3

Leslie Crichton

Posting Date Tran Date Supplier Transaction Descript** Amount 4-Nov-15 3-Nov-15 Par 3 Indoor Golf Golf simulation trial - CEO & EMCG 40.00$

23-Nov-15 20-Nov-15 Tlife Claremont Sim card for replacement ipad - Mayor 142.00$ Total AUD 182.00$

Lisa Russell

Posting Date Tran Date Supplier Transaction Descript** Amount 2-Nov-15 2-Nov-15 V/cellars 3278 Wine for Katie 111.96$ 2-Nov-15 2-Nov-15 Coles 0299 Melbourne cup lunch 117.59$ 4-Nov-15 2-Nov-15 Sumo Salad Claremont QuMelbourne cup lunch 90.00$ 5-Nov-15 4-Nov-15 Tlife Claremont SIM Card and Credit for Cr Browne 142.00$

16-Nov-15 12-Nov-15 Jb Hi Fi USB's for IT Department 28.00$ 23-Nov-15 20-Nov-15 Post Claremont Pos Posting Infringement roll to DCA -Pinforce 8.25$

Total AUD 497.80$

Louise Townsend

Posting Date Tran Date Supplier Transaction Descript** Amount 9-Nov-15 6-Nov-15 Post Claremont Pos Police clearance for E Paewai 61.80$

19-Nov-15 18-Nov-15 Casestore Phone cases for ranger phones 324.75$ 25-Nov-15 24-Nov-15 Boc Ltd Rehydrating icey poles for Ranger 85.83$ 27-Nov-15 26-Nov-15 Bws Liquor 4104 Wine stock 107.98$

Total AUD 580.36$

Maryanne Martino

Posting Date Tran Date Supplier Transaction Descript** Amount 2-Nov-15 31-Oct-15 Facebk *nqs8m8apy2 A Night on Bay View Promotion 81.63$ 5-Nov-15 4-Nov-15 Rentalcars.Com A Night on Bay View 193.50$ 5-Nov-15 5-Nov-15 Kmart 1139 A Night on Bay View 17.00$ 6-Nov-15 5-Nov-15 Ikea Perth A Night on Bay View 202.40$ 9-Nov-15 7-Nov-15 Coles Express 6902 A Night on Bay View 20.00$ 9-Nov-15 7-Nov-15 Coles Express 6902 A Night on Bay View 20.00$ 9-Nov-15 7-Nov-15 Coles Express 6902 A Night on Bay View 20.00-$ 9-Nov-15 7-Nov-15 Bunnings 483000 A Night on Bay View 203.48$ 9-Nov-15 7-Nov-15 Coles 0299 A Night on Bay View 311.98$ 9-Nov-15 8-Nov-15 Novotel Langley Fd Int A Night on Bay View 196.91$ 9-Nov-15 8-Nov-15 Novotel Langley Fb Int A Night on Bay View 196.91$ 9-Nov-15 8-Nov-15 Novotel Langley Fd Int A Night on Bay View 232.44$ 9-Nov-15 8-Nov-15 Novotel Langley Fd Int A Night on Bay View 232.44$ 9-Nov-15 8-Nov-15 Novotel Langley A Night on Bay View 247.66$

10-Nov-15 10-Nov-15 Novotel Langley Fd Int A Night on Bay View 225.33$ 12-Nov-15 12-Nov-15 Coles 0299 Claremont Activation 27.00$ 12-Nov-15 12-Nov-15 Coles 0299 Christmas Activation 51.60$ 13-Nov-15 12-Nov-15 Lady Kitchener Christmas Activation 34.95$ 16-Nov-15 14-Nov-15 Facebk *zga6q8wzu2 Claremont Now Social Media 60.05$

4

25-Nov-15 24-Nov-15 On Topic Media Pty L Online Marketing Christmas in Claremont 280.00$ 26-Nov-15 26-Nov-15 Coles 0299 Christmas Activation 11.00$ 26-Nov-15 26-Nov-15 Coles 0299 Christmas Activation 13.50$ 26-Nov-15 26-Nov-15 Claremont Newsagency Christmas Activation 20.85$ 27-Nov-15 26-Nov-15 Tn Mobile Claremont Pty office equipment 20.00$

Debit Total AUD 2,900.63$ Credit Total AUD 20.00-$ Total AUD 2,880.63$

Michelle Fernandez

Posting Date Tran Date Supplier Transaction Descript** Amount 20-Nov-15 19-Nov-15 Post Claremont Pos Registered Mail Slips - Planning Ads Letter 155.00$

Total AUD 155.00$

Nicholas King

Posting Date Tran Date Supplier Transaction Descript** Amount 29-Oct-15 27-Oct-15 Bunnings 306000 Materials to repair donation box in Rowe Park 106.02$ 11-Nov-15 10-Nov-15 Midland Sand And Soils SuExpense for Infrastructure 280.00$ 12-Nov-15 10-Nov-15 Bunnings 391000 Key cut for Operations Centre 2.70$ 12-Nov-15 12-Nov-15 Work Clobber Work protective clothing - Mark & Lewis 172.00$ 16-Nov-15 12-Nov-15 Bunnings 483000 Tools for daily operations - Field Staff 148.79$ 16-Nov-15 13-Nov-15 Hillmack Sales Aust Ptyl 308 Stirling Hwy - Building car park repair works 312.60$ 26-Nov-15 25-Nov-15 Slab & Garden City O Avion Way pavers 96.00$ 27-Nov-15 25-Nov-15 Bunnings 483000 Allen keys to complete repairs to tools on road 42.80$ 27-Nov-15 26-Nov-15 Tn Mobile Claremont Pty Phone case - Engineering Technical Officer 65.00$

Total AUD 1,225.91$

Sarah Liddiard

Posting Date Tran Date Supplier Transaction Descript** Amount 2-Nov-15 30-Oct-15 Magpies Magazine P/l Magazine subscription for children 55.00$ 2-Nov-15 30-Oct-15 Ofwks Online Bentleigh Library Expense 124.63$ 2-Nov-15 2-Nov-15 Officeworks 0602 Refund for alphabet letters (letters missing) 7.49-$ 3-Nov-15 2-Nov-15 Booktopia Pty Ltd New library books 468.35$ 4-Nov-15 2-Nov-15 Jb Hi Fi New DVD library stock 69.94$ 4-Nov-15 3-Nov-15 In Vogue Hire Coffee Machine hire for 60th Anniversary event 224.40$ 4-Nov-15 4-Nov-15 Coles 0299 Library Expense 8.15$ 6-Nov-15 4-Nov-15 Nedlands Supa Iga History in a Coffee Cup morning tea 68.90$ 6-Nov-15 4-Nov-15 Jb Hi Fi New DVD library stock 109.92$ 9-Nov-15 6-Nov-15 Post Claremont Pos Laminating pouches 27.99$ 9-Nov-15 6-Nov-15 Booktopia Pty Ltd Refund for duplicate title ordered 35.95-$ 9-Nov-15 8-Nov-15 Target 5065 Xmas books for Claremont Christmas in the Park 62.00$ 9-Nov-15 8-Nov-15 Ikea Perth Library Expense 134.65$

11-Nov-15 10-Nov-15 Educational Art Supp Craft materials for school holiday activities 47.08$ 12-Nov-15 10-Nov-15 Jb Hi Fi New DVD local library stock 94.92$ 17-Nov-15 17-Nov-15 Ofwks Online Bentleigh Library Expense 103.83$ 19-Nov-15 17-Nov-15 Jb Hi Fi New DVD title 37.98$ 20-Nov-15 19-Nov-15 W A Library Supplies Spine label covers 90.00$

5

23-Nov-15 19-Nov-15 City Of Perth Park6 Attended SLWA talk on excellence and innovation 10.50$ 23-Nov-15 19-Nov-15 Games World Mah Jong set with racks for Mah Jong sessions 107.33$ 24-Nov-15 24-Nov-15 Raeco Book covering supplies 188.00$

Debit Total AUD 2,033.57$ Credit Total AUD 43.44-$ Total AUD 1,990.13$

Sean Badani

Posting Date Tran Date Supplier Transaction Descript** Amount 30-Oct-15 28-Oct-15 Bunnings 306000 Plantroom equipment 11.40$ 2-Nov-15 30-Oct-15 Jacks Wholefoods And GroStaffroom fruit 3.98$ 9-Nov-15 9-Nov-15 Coles Express 6902 Milk for staff room 4.00$ 9-Nov-15 9-Nov-15 Coles 0299 Fruit for staff room 20.50$ 9-Nov-15 9-Nov-15 Sensis Melbourne Centre advertising 89.67$

12-Nov-15 12-Nov-15 Diamond Hire New cutting blades for work activity 66.00$ 13-Nov-15 11-Nov-15 Bunnings 483000 Plantroom fittings 88.98$ 16-Nov-15 12-Nov-15 Jacks Wholefoods And GroStaff room fruit 36.10$ 16-Nov-15 12-Nov-15 Bunnings 483000 Materials for work activity 46.78$ 16-Nov-15 16-Nov-15 Coles 0299 Staff room fruit 22.48$ 19-Nov-15 17-Nov-15 Bunnings 483000 Fire blanket for BBQ 44.00$ 19-Nov-15 19-Nov-15 Phix Cover for new i Phone 25.50$ 25-Nov-15 23-Nov-15 Jacks Wholefoods And GroStaff room fruit 29.81$ 25-Nov-15 25-Nov-15 Coles 0299 Staff room coffee supply 61.91$ 27-Nov-15 26-Nov-15 Boc Ltd Aquatic Centre Expense 69.35$

Total AUD 620.46$

Stephen Goode

Posting Date Tran Date Supplier Transaction Descript** Amount 29-Oct-15 28-Oct-15 Public Transport Aut CEO public transport card 60.00$ 2-Nov-15 30-Oct-15 Mandurah Auto Pty Ltd Car service 943.40$ 5-Nov-15 5-Nov-15 Typika Lunch meeting with Amana Living 53.90$ 9-Nov-15 6-Nov-15 Public Transport Aut CEO public transport card 60.00$

18-Nov-15 18-Nov-15 Coffs Harb 66589999 LG CEO conference taxi 19.43$ 18-Nov-15 18-Nov-15 Coffs Harb 66589999 LG CEO conference taxi 21.53$ 18-Nov-15 18-Nov-15 Coffs Harb 66589999 LG CEO conference taxi 26.88$ 18-Nov-15 18-Nov-15 Soul Espresso LG CEO Conference dining 49.00$ 20-Nov-15 20-Nov-15 Coffs Harb 66589999 LG CEO conference taxi 28.04$ 25-Nov-15 23-Nov-15 Perth Airport Pty Ltd Airport parking for conference 104.00$

Total AUD 1,366.18$

Total 13,757.02$


Page 23

13.3.3 MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDING 30 NOVEMBER 2015

File Ref: FIM/0062-02 Attachments: Statement of Financial Activity to 30 November

2015 Infrastructure report November 2015

Responsible Officer: Les Crichton Executive Manager Corporate and Governance

Author: Hitesh Hans Manager Finance

Proposed Meeting Date: 15 December 2015

Purpose Report presents the Statement of Financial Activity for the month ending 30 November 2015. The Annual Revised Budget column within the statements incorporates all budget amendments, including 2014-15 carry forward projects, approved by Council since adoption of 2015-16 Budget in June 2015.

Background The Monthly Financial Report is presented in accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996.

Discussion The Financial Statements to 30 November 2015 summarise operations for the first five months of the 2015-16 financial year. The closing surplus of $11,180,797 compares favourably against the budgeted surplus of $9,657,501. The $1,523,296 variance is comprised of operating revenue $161,209 above budget (excluding non cash), operating expenditure $649,369 under budget, capital works $201,092 under the year to date (YTD) forecast, and non-operating (capital) income above the budget by $511,626.

Operating revenue - $161,209 above budget • $62,179 increase in interest is due to the timing against budget forecasts for

instalment interest on rates together with higher interest earnings derived from investment holdings.

• $89,633 increase in fees and charges is due to increase in income from waste management ($36k), Aquatic Centre ($37k), and parking infringements ($19k).

Operating expenditure - $649,369 under budget • $540,470 of variance is due to timing difference across materials and contracts

services ($180k roads, $108k waste, $30k election expenses, $30k Claremont Now, $25k emergency services, $20k Aquatic Centre, $15k the Claremont Way, $10k parking); office expenses ($25K); maintenance ($31K) and consultancies ($20K Special projects, $20k heritage, $40k planning).


Page 24

• $99,190 under the budget for other expenditure is mainly due timing of expenditure on WESROC, donations, and parking commission along with over allocation of overheads to Infrastructure works.

• $27,081 under the budget for utilities is due to timing. • ($33,863) above the budget for employee costs mainly due to timing and

payment of Long Service Leave.

Capital expenditure – $201,092 under budget As detailed within the capital works schedules (note 10), the capital expenditure comprises;

• ($215,434) ahead of budget in infrastructure works. Attachment 2 provides further detail on the projects and variance explanation.

• $215,476 and $99,642 under budget in land & building and plant & equipment is mainly due to timing. Please refer to note 10 for further detail.

• $101,408 under budget on transfers to reserves due to timing of interest income on reserve investment.

Capital income – $511,626 above the budget • Proceeds from sale of Claremont Crescent lot ahead of the budget timing. Summary As detailed, the majority of variance between budget and actual for the period is due more to timing differences rather than identified ‘savings’. With operating expenditure, capital revenue, and capital expenditure accounted for, the result is tracking slightly ahead of budget with a small surplus identified within the operating income area. Administration has commenced the mid-year review of the budget in the lead up to the end of December and will present a detailed report to Council on progress of the budget in February 2016.

Past Resolutions Ordinary Council Meeting 1 December 2015, Resolution 210/15: That Council notes the Financial Statement of Activity for the period 1 July 2015 to 31 October 2015.

CARRIED

Financial and Staff Implications Resource requirements are in accordance with existing budgetary allocation.

Policy and Statutory Implications Local Government Act 1995. Local Government (Financial Management) Regulations 1996.


Page 25

Communication/Consultation N/A

Strategic Community Plan Governance and Leadership We are an open and accountable local government that encourages community involvement and strives to keep its community well informed. • Provide and maintain a high standard of governance, accountability,

management and strategic planning. • Maintain long term financial stability and growth.


OFFICER RECOMMENDATION That Council notes the Financial Statement of Activity for the period 1 July 2015 to 30 November 2015.

CORPORATE

MONTHLY STATEMENT OF FINANCIAL ACTIVITY

STATEMENT OF FINANCIAL ACTIVITY

15 DECEMBER 2015

ATTACHMENT 1

1

Town of Claremont

MONTHLY FINANCIAL REPORT

For the Period Ended 30 November 2015

TABLE OF CONTENTS

Reimbursements are under projections.

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

5

Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $

(b)-(a)Var. %

(b)-(a)/(b)Note 4 3 3

Operating Revenue $ $ $ $ %Grants, Subsidies and Contributions 5.1.1,8 316,814 197,981 197,841 (140) (0.1%)Profit on Asset Disposal 5.1.2,10 383,734 0 450,471 450,471 100.0% Fees and Charges 5.1.3 3,444,898 1,676,682 1,766,315 89,633 5.1% Reimbursements 5.1.6 165,867 77,735 73,213 (4,523) (6.2%)Interest Earnings 5.1.7 625,687 305,970 368,149 62,179 16.9% Other Revenue 5.1.8 175,555 39,530 57,070 17,540 30.7%

Total (Excluding Rates) 5,112,555 2,297,898 2,913,059 615,161Operating ExpenseEmployee Costs 5.2.1 (7,280,323) (2,844,652) (2,878,515) 33,863 1.2% Materials and Contracts 5.2.2 (6,911,580) (2,738,611) (2,198,141) (540,470) (24.6%) Utilities Charges 5.2.3 (532,568) (222,905) (195,824) (27,081) (13.8%)Depreciation (Non-Current Assets) 5.2.4 (2,123,268) (884,695) (1,450) (883,245) (60913.4%) Interest Expenses 5.2.5 (555,887) 0 (62) 62 100.0% Insurance Expenses 5.2.5 (277,547) (276,749) (265,018) (11,731) (4.4%)Loss on Asset Disposal 5.2.7 (24,356) (24,356) 0 (24,356)Elected Member Expenses (259,592) (64,908) (60,088) (4,820) (8.0%)Other Expenditure 5.2.8 (101,228) (381,806) (282,616) (99,190) (35.1%)

Total (18,066,349) (7,438,682) (5,881,712) (1,556,970)Funding Balance AdjustmentAdd Back Depreciation 2,123,268 884,695 1,450 883,245 (60913.4%)Adjust (Profit)/Loss on Asset Disposal 10 (359,378) 24,356 (450,471) 474,827 105.4% Adjust Provisions and Accruals 0

Net Operating (Ex. Rates) (11,189,904) (4,231,733) (3,417,675) 814,058Capital RevenuesGrants, Subsidies and Contributions 8 665,325 34,781 0 (34,781)Proceeds from Disposal of Assets 10 549,091 40,000 586,407 546,407 93.2% Proceeds from New Debentures 5,500,000 0 0 0Transfers from/to Restricted Assets 21,913 0 0 0Transfer from Loan Account - Restricted Assets 169,440 0 0 0Transfer from Reserves 9 3,347,131 0 0 0

Total 10,252,900 74,781 586,407 511,626Capital ExpensesLand and Buildings 10 (696,651) (317,986) (102,510) (215,476) (210.2%) Plant and Equipment 10 (317,296) (214,416) (114,774) (99,642) (86.8%) Infrastructure Assets - Other 10 (4,061,404) (653,172) (868,606) 215,434 24.8% Repayment of Debentures (7,629,135) 0 0 0Transfer to Reserves 9 (1,349,678) (144,590) (43,182) (101,408) (234.8%) Total (14,054,164) (1,330,164) (1,129,072) (201,092)Net Capital (3,801,264) (1,255,383) (542,665) 712,718

Total Net Operating + Capital (14,991,168) (5,487,116) (3,960,340) 1,526,776

Rate Revenue 13,222,940 13,180,707 13,177,227 (3,480) (0.0%)Opening Funding Surplus(Deficit) 1,963,910 1,963,910 1,963,910 (0) 0.0%

Closing Funding Surplus(Deficit) 3 195,682 9,657,501 11,180,797 1,523,294 15.8%

Town of ClaremontSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 30 November 2015 (Nature or Type)

6

Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $

(b)-(a)Var. %

(b)-(a)/(b) Var.Note 4 3 3

Operating Revenue $ $ $ $ %General Purpose Funding 652,298 316,769 489,468 172,699 54.5% Governance 32,167 23,830 22,888 (942) (4.0%)Law, Order and Public Safety 14,200 6,765 15,266 8,501 125.7% Health 80,600 58,465 48,312 (10,153) (17.4%)Education and Welfare 352 145 0 (145) 100.0% Community Amenities 487,105 371,219 399,311 28,092 7.6% Recreation and Culture 1,422,952 509,827 546,718 36,891 7.2% Transport 998,144 402,672 398,302 (4,370) (1.1%)Economic Services 1,421,707 606,946 992,792 385,846 63.6% Other Property and Services 3,030 1,260 0 (1,260) 100.0%

Total (Excluding Rates) 5,112,555 2,297,898 2,913,059 615,161Operating ExpenseGeneral Purpose Funding (442,853) (265,735) (234,409) (31,326) (11.8%)Governance (1,572,950) (577,015) (518,765) (58,250) (10.1%)Law, Order and Public Safety (399,844) (180,496) (103,948) (76,548) (42.4%) Health (458,137) (215,164) (173,084) (42,080) (19.6%)Education and Welfare (208,580) (95,250) (73,638) (21,612) (22.7%) Community Amenities (2,745,231) (1,099,304) (973,794) (125,510) (11.4%)Recreation and Culture (5,825,950) (2,361,961) (1,813,611) (548,350) (23.2%) Transport (3,962,558) (1,591,360) (1,113,737) (477,624) (30.0%) Economic Services (2,440,479) (833,830) (743,615) (90,215) (10.8%)Other Property and Services (9,767) (218,567) (133,112) (85,455) (39.1%)

Total (18,066,349) (7,438,682) (5,881,712) (1,556,970)Funding Balance AdjustmentAdd back Depreciation 2,123,268 884,695 1,450 (883,245) (99.8%)Adjust (Profit)/Loss on Asset Disposal 10 (359,378) 24,356 (450,471) (474,827) (1949.5%)Adjust Provisions and Accruals 0 0

Net Operating (Ex. Rates) (11,189,904) (4,231,733) (3,417,675) 814,058Capital RevenuesGrants, Subsidies and Contributions 665,325 34,781 0 (34,781) 100.0% Proceeds from Disposal of Assets 10 549,091 40,000 586,407 546,407 1366.0% Proceeds from New Debentures 5,500,000 0 0 0Transfers from Restricted Assets 21,913 0 0 0Transfer from Loan Account - Restricted Assets 169,440 0 0 0Transfer from Reserves 9 3,347,131 0 0 0

Total 10,252,900 74,781 586,407 511,626Capital ExpensesLand and Buildings 10 (696,651) (317,986) (102,510) (215,476) (67.8%) Plant and Equipment 10 (317,296) (214,416) (114,774) (99,642) (46.5%) Infrastructure Assets - Other 10 (4,061,404) (653,172) (868,606) 215,434 33.0% Repayment of Debentures (7,629,135) 0 0 0 Transfer to Reserves 9 (1,349,678) (144,590) (43,182) (101,408) (70.1%) Total (14,054,164) (1,330,164) (1,129,072) (201,092)Net Capital (3,801,264) (1,255,383) (542,665) 712,718

Total Net Operating + Capital (14,991,168) (5,487,116) (3,960,340) 1,526,776

Rate Revenue 13,222,940 13,180,707 13,177,227 (3,480) (0.0%)Opening Funding Surplus(Deficit) 1,963,910 1,963,910 1,963,910 0 0.0%

Closing Funding Surplus(Deficit) 195,682 9,657,501 11,180,797 1,523,296 15.8%

Town of ClaremontSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 30 November 2015 (Statutory Reporting Program)

7

1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement offinancial activity are:

(a) Basis of AccountingThis Statement is a special purpose financial report, prepared in accordance with applicable AustralianAustralian Accounting Standards, other mandatory professional reporting requirements and the LocalGovernment Act 1995 (as amended) and accompanying regulations (as amended).

(b) All Funds through which the Council controls resources to carry on its functions have been included in thisReimbursements are under projections.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of thosemonies appears at Note 11.

(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.

(d) Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services TaxIn accordance with recommended practice, revenues, expenses and assets capitalised are stated netof any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash EquivalentsCash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readilyconvertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included asshort-term borrowings in current liabilities.

(g) Trade and Other ReceivablesTrade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value andsubsequently measured at amortised cost using the effective interest rate method, less any allowance foruncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectibleare written off when identified. An allowance for doubtful debts is raised when there is objective evidencethat they will not be collectible.

(h) InventoriesGeneralInventories are valued at the lower of cost and net realisable value. Net realisable value is the estimatedselling price in the ordinary course of business less the estimated costs of completion and the estimatedcosts of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12 months.

Land Held for ResaleCost includes the cost of acquisition, development and interest incurred on the financing of that land duringits development. Interest and holding charges incurred after development is complete are recognised asexpenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council'sintentions to release for sale.

Town of ClaremontNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


8

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(I) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetsconstructed by the local government includes the cost of all materials used in the construction, directlabour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation rates and periods are:

Buildings 2%Furniture and Equipment 14.3-30%Plant and Equipment 10-30%Motor Vehicles 20-30%

Roads - Aggregate 50 yearsRoads - Unsealed - Gravel 50 yearsDrains and Sewers 50 years

(k) Trade and Other PayablesTrade and other payables are carried at amortised cost. They represent liabilities for goods and servicesprovided to the local government prior to the end of the financial year that are unpaid and arise when theShire becomes obliged to make future payments in respect of the purchase of these goods andservices. The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future paymentsare discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where theShire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

(m) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Town of Claremont

For the Period Ended 30 November 2015NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

9


Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.

(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.

(o) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.

(p) Nature or Type Classifications

RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies these are televisionand radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.



10


Employee CostsAll costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.

Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.

(q) Nature or Type Classifications (Continued)

InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposalLoss on the disposal of fixed assets.

Depreciation on non-current assetsDepreciation expense raised on all classes of assets.

Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of ObjectivesIn order to discharge its responsibilities to the community, the Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:

GOVERNANCEDetails expenses related to Councils ten councillors, who normally meet the first and third Tuesday of eachmonth, make policy decisions, review Councils operations, plan for current and future service provisionrequirements and undertake necessary appropriate training and attend conferences.

GENERAL PURPOSE FUNDINGRates - the amount raised is determined by Councils budget "shortfall" that is known income anddesired expenditure.

General purpose grants - are the grant amounts paid to the Town from Federal Government funding asdetermined by and via the Western Australian Local Government Grants Commission.

Interest - interest earned on monies invested or deposited by Council.

LAW, ORDER, PUBLIC SAFETYSupervision of animal control, dog pound operations, local law control and state emergency services (SES).

HEALTHPublic places health and safety, food safety and health compliance.



11


(r) STATEMENT OF OBJECTIVE (Continued)

EDUCATION AND WELFAREPre-schools, aged and disabled , senior citizens, welfare administration, donations to welfare organisations.

COMMUNITY AMENITIESRubbish collections, recycling, litter control, public litter bins, town planning control/studies.

RECREATION AND CULTUREPublic halls, civic centres, swimming pool, golf course, parks, sports grounds, sports groups, community recreationprograms, library, community arts program, youth activities, heritage and museum.

TRANSPORTRoads, footpaths, cycleways, right of way, drainage, road verges, median strips, street lighting, street cleaning,street trees, traffic surveys, parking services, traffic management and underground power.

ECONOMIC SERVICESBuilding services, strategic planning and activities involving the Royal Agricultural Society and Anzac Cottage.

OTHER PROPERTY & SERVICESPublic works overheads, plant/vehicle operations, private works and other property.



12



Note 2 - Graphical Representation - Source Statement of Financial Activity

For the Period Ended 31 August 2012

Comments/Notes - Operating Expenses

Comments/Notes - Operating RevenuesThe operating revenue does not include income from rates.

0

200

400

600

800

1000

1200

1400

1600

1800

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amou

nt $

( '0

00s)

Month ending

Budget Operating Expenses -v- YTD Actual

Budget 2015-16

Actual 2015-16

0

200

400

600

800

1000

1200


Amou

nt $

( '0

00s)

Budget Operating Revenues -v- Actual

Budget 2015-16

Actual 2015-16

13



Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Capital Expenses

Comments/Notes - Capital Revenues

0

100

200

300

400

500

600

700


Amou

nt $

( '0

00s)

Month ending

Budget Capital Revenue -v- Actual

Budget 2015-16

Actual 2015-16

0

50

100

150

200

250

300

350

400

450


Amou

nt $

( '0

00s)

Month ending

Budget Capital Expenses -v- Actual

Budget 2015-16

Actual 2015-16

14

Note 3: NET CURRENT FUNDING POSITION

For the Period Ended 30 November 2015 Note This Period Last Period $ $

Current AssetsCash Unrestricted 10,144,400 3,688,203Cash Restricted 24,520 24,520Investments 13,795,460 13,752,277Receivables - Rates and Rubbish 4,162,209 147,481Receivables - Other 108,998 245,006Inventories 0 129,667

28,235,587 17,987,154

Less: Current LiabilitiesPayables (2,226,575) (1,124,410)Current Loan Liability (2,129,136) (7,629,136)Provisions (1,008,235) (992,370)

(5,363,946) (9,745,915)Less: Restricted AssetsCash Restricted (13,819,980) (13,776,797)Inventories 0 (129,667)

Plus: Loan Liability 2,129,136 7,629,136

11,180,797 1,963,910

2015-16



Positive=Surplus (Negative=Deficit)

0

2

4

6

8

10

12

14

16


Mill

ion

s

Note 3 - Liquidity Over the Year 2013-14 2014-15

2015-16

15

Note 4: CASH AND INVESTMENTS

Deposit Interest Municipal Reserves Trust Total Institution MaturityNo. Rate $ $ $ Amount $ Date

(a) Cash Deposits 2.35% 666,149 666,149 NAB At Call

(b) Term Deposits 258 2.90% 2,045,686 2,045,686 ANZ 1/12/2015274 2.94% 498,506 498,506 NAB 17/03/2016275 2.95% 73,782 73,782 NAB 22/06/2016276 2.95% 11,801 11,801 NAB 22/06/2016277 2.95% 38,601 38,601 NAB 22/06/2016278 2.95% 207,325 207,325 NAB 22/06/2016279 2.95% 21,767 21,767 NAB 22/06/2016284 2.90% 1,165,860 1,165,860 NAB 1/06/2016285 2.90% 193,961 193,961 NAB 1/06/2016286 2.85% 3,000,000 3,000,000 Suncorp 18/01/2016287 2.90% 2,000,000 2,000,000 NAB 28/04/2016282 2.95% 3,069,195 3,069,195 ANZ 28/12/2015283 2.95% 1,292,527 1,292,527 ANZ 28/12/2015290 2.90% 2,000,000 2,000,000 Suncorp 15/02/2016291 3.00% 1,028,191 1,028,191 NAB 30/03/2016292 2.84% 2,015,623 2,015,623 NAB 22/02/2016293 2.80% 426,588 426,588 Bendigo 30/05/2016294 2.86% 1,080,042 1,080,042 NAB 29/03/2015

0 20,835,603 0 20,835,603

(c) InvestmentsTotal



Comments/Notes - Investments

16

Note 4A: CASH INVESTMENTSComparative rate

Up to 30 31-60 61-90 91-120 120+

Average Interest time of deposit

Interest Rate at time of Report

Annual Budget

Year to Date Actual Var.$

General Municipal4180379 22/07/2015 Suncorp 180 2.85% 42,164 3,000,000 3,000,000 4180559 18/08/2015 Suncorp 181 2.90% 28,762 2,000,000 2,000,000

83-934-9750 27/07/2015 NAB 310 2.90% 4,777 193,961 193,961 Subtotal 75,703 - - - - 5,193,961 5,193,961 -

Restricted9732-35404 28/06/2015 ANZ 183 2.95% 45,395 3,069,195 3,069,195 9736-55847 1/06/2015 ANZ 183 2.90% 29,744 2,045,686 2,045,686 9732-35279 28/06/2015 ANZ 183 2.95% 19,117 1,292,527 1,292,527 83-934-9750 27/07/2015 NAB 310 2.90% 28,715 1,165,860 1,165,860 19-381-1571 28/06/2015 NAB 273 2.94% 10,962 498,506 498,506 14-111-5231 23/06/2015 NAB 365 2.95% 2,177 73,782 73,782 14-111-1660 23/06/2015 NAB 365 2.95% 348 11,801 11,801 14-111-1564 23/06/2015 NAB 365 2.95% 1,139 38,601 38,601 14-111-5098 23/06/2015 NAB 365 2.95% 6,116 207,325 207,325 83-796-9593 23/06/2015 NAB 365 2.95% 642 21,767 21,767 77-223-8027 28/07/2015 NAB 275 2.90% 43,699 2,000,000 2,000,000 17-855-19 30/11/2015 Bendigo 182 2.80% 5,956 426,588 426,588 94-604-0679 28/09/2015 NAB 184 3.00% 15,550 1,028,191 1,028,191 77-426-0025 24/11/2015 NAB 90 2.84% 14,115 2,015,623 2,015,623 77-223-7980 30/11/2015 NAB 120 2.86% 10,155 1,080,042 1,080,042 083-817 156849553 26/04/2013 NAB At Call 2.35% 666,149 666,149

Subtotal 233,829 666,149 - 2,015,623 4,149,237 8,810,634 15,641,642 -

- - - - - - - - - -

Total Interest Expected on Funds Invested 309,532 666,149 - 2,015,623 4,149,237 14,004,594 20,835,603 - - -

NAB83-934-9750 27/07/2015 310 2.90% 193,961 83-934-9750 28/06/2015 310 2.90% 1,165,860 19-381-1571 23/06/2015 273 2.94% 498,506 14-111-5231 23/06/2015 365 2.95% 73,782 14-111-1660 23/06/2015 365 2.95% 11,801 14-111-1564 23/06/2015 365 2.95% 38,601 14-111-5098 23/06/2015 365 2.95% 207,325 83-796-9593 23/06/2015 365 2.95% 21,767 77-223-8027 28/07/2015 275 2.90% 2,000,000 77-426-0025 24/11/2015 90 2.84% 2,015,623 77-223-7980 30/11/2015 120 2.86% 1,080,042 94-604-0679 28/09/2015 184 3.00% 1,028,191 083-817 156849553 26/04/2013 At Call 2.35% 666,149

Subtotal 9,001,607 43%Bendigo17-855-19 30/11/2015 182 2.80% 426,588

Subtotal 426,588 2%Suncorp

4180379 22/07/2015 180 2.85% 3,000,000 4180559 18/08/2015 181 2.90% 2,000,000

Subtotal 5,000,000 24%ANZ9732-35404 28/06/2015 183 2.95% 3,069,195 9736-55847 1/06/2015 183 2.90% 2,045,686 9732-35279 28/06/2015 183 2.95% 1,292,527

Subtotal 6,407,408 31%

Total Funds Invested 20,835,603 100.0%

Percentage of Portfolio

Deposit Ref

Deposit Date Institution

Term (Days)

Invested Interest rates

Expected Interest

Deposit Ref Term (Days)

Invested Interest

rates

Town of ClaremontMonthly Investment Report


Budget v Actual Amount Invested (Days)

Total

Portfolio Diversity NAB

Bendigo

Suncorp

ANZ

-

2

4

6

8

10

12

14

16

Up to 30 31-60 61-90 91-120 120+ M

illio

ns

Investment Maturity Timing

17

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCESComments/Reason for Variance

5.1 OPERATING REVENUE (EXCLUDING RATES)

5.1.1 GRANTS, SUBSIDIES AND CONTRIBUTIONSMinor variance due to timing, please refer to note 8 for further details5.1.2 PROFIT ON ASSET DISPOSALVariance is due to Lot 15 Claremont Cres sold ahead of the budget timing.5.1.3 FEES AND CHARGESFees and charges is above the budget by $89,632.81 due to increase in income fror Waste management, Aquatic Centre and Parking Services by $36K, $37K and $19K respectively5.1.6 REIMBURSEMENTSMinor variance due to timing5.1.7 INTEREST EARNINGSVariance is due to timing and higher interest income derived from increase in investment holdings along with additional interest income received from rates instalments.5.1.8 OTHER REVENUEMinor variance due to timing,

5.2 OPERATING EXPENSES

5.2.1 EMPLOYEE COSTSEmployee Cost is over the budget mainly due to timing and termination payout of Long Service Leave.5.2.2 MATERIAL AND CONTRACTSVariance due to timing difference across materials and contracts services ($409K), Office Expenses (25K), Buildings (31K) and consultancies (74K).5.2.3 UTILITY CHARGESVariance due to timing,5.2.4 DEPRECIATION (NON CURRENT ASSETS)Depreciation not applied in November 15.5.2.5 INTEREST EXPENSESMinor Variance5.2.6 INSURANCE EXPENSESInsurance is under the budget due to timing.5.2.7 LOSS ON ASSET DISPOSALNon cash item. 5.2.8 OTHER EXPENDITUREOther Expenditure is under the budget mainly due timing of expenditure on WESROC, Donation and parking commision along with over allocation of overheads to Infrastructure works.

5.3 CAPITAL REVENUE5.3.1 GRANTS, SUBSIDIES AND CONTRIBUTIONSVariance is due to timing.5.3.2 PROCEEDS FROM DISPOSAL OF ASSETSVariance is due to sale of Lot 15 Claremont Cres ahead of the budget timing.5.3.4 TRANSFER FROM/TO RESTRICTED ASSETSNo budet or actual for Nov 155.3.7 TRANSFER FROM RESERVES (RESTRICTED ASSETS)No budet or actual for Nov 15

5.4 CAPITAL EXPENSES

5.4.2 LAND AND BUILDINGSTiming of the expenditure, please refer to note 105.4.3 PLANT AND EQUIPMENTTiming of the expenditure, please refer to note 105.4.6 INFRASTRUCTURE ASSETS - OTHERTiming of the expenditure, please refer to note 105.4.8 REPAYMENT OF LOANSNo budget or actuals for Oct 15

Town of Claremont


18

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCESComments/Reason for Variance

Town of Claremont


5.4.10 TRANSFER TO RESERVES (RESTRICTED ASSETS)Variance is due to timing of the interest income on reserve funds as transfers are processed at maturity of the term deposit.

5.5 OTHER ITEMS

5.5.1 RATE REVENUEMinor variance due to timing.

5.5.2 OPENING FUNDING SURPLUS(DEFICIT)This actual figure are confirmed following completion of 2014-15 Audit.

19

Note 6: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)

GL Account Code Description

Council Resolution

No Change -(Non Cash

Items) Adjust.

Increase in Available

Cash Decrease in

Available Cash

Amended Budget

Running Balance

$ $ $ $

Budget Adoption -Closing Balance 98/15 63,756EOY report - Carry forward project 147/15 119,909 183,665

Increase in Davies rd car park upgrade to 584000 (net of OH) 155/15 (320,000) (136,335)Contribution from Landcorp 155/15 197,000 60,665Transfer of $123,000 from parking res required (instead of 187,000) 155/15 123,000 183,665Refund of Heritage Loan Subsidy Contrib 164/15 21,000 204,665Maintenance grants for heritage dwellings 164/15 (21,000) 183,66515-16 Foothpath - Shenton Place access 164/15 (16,667) 166,998Increase in Food Act Fees 172/15 15,000 181,998Noise Monitoring Software - Missed in 14-15 cf report 172/15 (8,316) 173,682EHO services to Town of Mosman Park 172/15 30,000 203,682Increase in contract Labour Budget for EHO contract Labour 172/15 (15,000) 188,682Additional cost for development of Lot 15 Claremont Cres 172/15 (5,000) 183,682Credit Card Surcharge 172/15 12,000 195,682

0 517,909 (385,983) 0



20

Note 7: RECEIVABLESReceivables - Rates and Rubbish Current Previous Total Receivables - General Current 30+ Days 60+ Days 90+Days

2015-16 2014-15 $ $ $ $$ $ $ 67,077 5,514 25,002 14,783

Opening Arrears Previous Years 147,481 153,250 147,481 Total Outstanding 112,376Rates Levied this year 13,180,707 12,931,546 13,180,707Less Collections to date (9,164,007) (12,937,315) (9,164,007) Amounts shown above include GST (where applicable)Equals Current Outstanding 4,164,181 147,481 4,164,181

Net Rates Collectable 4,164,181% Collected 68.76%

0

Comments/Notes - Rates Comments/Notes - Receivables General



Rates charges include interim rates of -$35,158.30 $139,164 & $25,288 of 90+ and 60+ accounts respectively have been paid since last report.

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%


Note 7 - Rates % Collected

Last Year 2014-15

This Year 2015-16

Current 60%

30+ Days 5%

60+ Days 22%

90+Days 13%

Note 6 - Accounts Receivable (non-rates)

21

Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2015-16 Variations Revised Recoup StatusGL Yes Budget Additions Grant Received Not Received

No YTD (Deletions)(Yes/No) $ $ $ $ $

Claremont Nowop Specified Area Rates BID Yes 120,000 115,207 4,793

General Purposeop Grant Commission WALGCC Yes 54,084 50,902 3,182Op Pensioners Deferred Interest Grant Dept of Finance Yes 0 0

Recreation and Cultureop Donation to Museum/Library Yes 125 5,136 (5,011)op Other Contribution Yes 0 285 (285)op Other Grant Library Adult Learning Yes 0 360

TRANSPORTOp Formula Road Grant WALGCC Yes 23,772 25,451 (1,679)

COMMUNITY DEVELOPMENTOp Other Grant Neighourhood Watch Yes 0 500 (500)

TOTALS 197,981 0 0 197,841 500

Comments - Grants and Contributions



22

Note 9: Cash Backed Reserve

NameOpening Balance

$ $ $ $ $ $ $ $ $Pool Upgrade 379,589 3,705 1,378 80,000 0 0 0 463,294 380,967Underground Power 1,847,557 21,705 5,544 0 0 0 0 1,869,262 1,853,102Plant Replacement 73,782 1,830 0 0 0 0 0 75,612 73,782Bore Replacement 21,767 649 0 0 0 0 0 22,416 21,767Public Art res 356/13 58,221 260 333 0 0 0 0 58,481 58,554Parking 917,156 8,365 4,670 0 0 (218,775) 0 706,746 921,826Administration Building 421,165 3,065 4,183 0 0 (168,836) 0 255,394 425,347Future Fund 8,570,123 94,905 24,098 922,591 0 (2,525,685) 0 7,061,934 8,594,221Golf Course Land 38,601 1,148 0 0 0 0 0 39,749 38,601Aged Transport Subsidy 11,801 352 0 0 0 0 0 12,153 11,801Claremont Joint Venture 1,163,673 10,450 2,187 0 0 (310,835) 0 863,288 1,165,860Claremont NOW 79,403 485 789 0 0 0 0 79,888 80,191

Restricted - Loan Investments 169,441 0 0 0 0 (169,441) 0 (0) 169,441Resticted - Municipal Investments 24,520 0 0 0 0 (24,520) 0 0 24,520

13,776,797 146,919 43,182 1,002,591 0 (3,418,092) 0 11,508,215 13,819,980

24,098

(612,949)

-612949

-332113.9



Budget Interest Earned

Actual Interest Earned

Budget Transfers

In (+)

Actual Transfers

In (+)

Budget Transfers

Out (-)

Actual Transfers

Out (-)

Budget Closing Balance

Actual YTD Closing Balance

(1,000,000) 0

1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000

10,000,000

Note 8 - Year To Date Reserve Balance to End of Year Estimate

Opening Balance

Budget Closing Balance

Actual YTD Closing Balance

23

Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Valuation as at 01 July

2015 Accum Depr ProceedsProfit(Loss) Budget Actual Variance

$ $ $ 0 $ $ $135,935 0 586,407 450,471 Sale Lot 15 Claremont Cres 383,734 450,471 66,737

Vehicle Replacement Program 24,356 0 (24,356)

135,935 0 586,407 450,471 Totals 408,090 450,471 42,381

Comments - Capital Disposal

Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $

Property, Plant & Equipment0 0 0 0 Land and Buildings 696,651 102,510 (594,141) 0 0 0 0 Plant & Equipment 317,296 114,774 (202,522) 0 0 0 0 Furniture & Equipment 0 0 0

Infrastructure0 0 0 0 Roadworks #VALUE! #VALUE! #VALUE! 0 0 0 0 Footpath & Cycleways #VALUE! #VALUE! #VALUE! 0 0 0 0 Parks, Gardens & Reserves #VALUE! #VALUE! #VALUE! 0 0 0 0 Other Infrastructure #VALUE! #VALUE! #VALUE!

0 0 0 0 Totals #VALUE! #VALUE! #VALUE!

Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $

14-15 Disability Access Upgrade Various Buildings 46,227 0 (46,227)14-15 Civic & Administration Centre - 308 Stirling Highway 15,000 18,326 3,32614-15 Anzac Cottage Upgrade 15,000 12,066 (2,934)15-16 Aquatic Centre Upgrade - Tower Light & Hand Rail 62,754 36,907 (25,847)15-16 CBD Public Toilet 250,000 0 (250,000) 15-16 Golf Course Upgrade - Asbestos removal & Access upgrade 31,670 27,529 (4,141)15-16 Meals on Wheels Upgrade 28,000 694 (27,306) 15-16 Museum Upgrade 3,000 0 (3,000) 14-15 Claremont Park Toilet Cf 200,000 360 (199,640)Lot 13 Stirling Hwy Claremont 40,000 0 (40,000)Lot 15 Claremont Crescent 5,000 6,628 1,628

0 0 0 0 Totals 696,651 102,510 (594,141)Comments - Land & Buildings

Contributions

Profit (Loss)


Land & Buildings Current Budget


Profit(Loss) of Asset DisposalDisposals

Current BudgetContributions InformationSummary Acquisitions

24

Note 10: CAPITAL DISPOSALS AND ACQUISITIONS



Grants Reserves Borrowing Total Budget ActualVariance

(Under)Over$ $ $ $ $ $ $

EMCG Vehicle 33,600 30,659 (2,941) Chlorine Gas Regulator 0 2,613Christmas Lighting 50,100 26,794 (23,306)Vehicles for (MPE& Coordi works) 60,900 0 (60,900)Website Development 40,000 15,000 (25,000)Computer Replacement Prog (30K), Software upgrade (50K) 80,000 8,214 (71,786)CCTV Bayview TCE 10,000 1,560 (8,440)Noise Monitoring Software 8,316 8,316 0Museum CCTV Updgrade 7,000 0 (7,000)Bore Replacement Rowe Park 0 7,800Health Software for Food Premises 10,000 0 (10,000)Upgrade to Handheld Devices - Rangers 17,380 13,818 (3,562)

0 0 0 0 Totals 317,296 114,774 (212,935)

Comments - Plant & Equipment

Grants Reserves Borrowing Total Budget ActualVariance

(Under)Over$ $ $ $ $ $ $

0 Road Works0 Intersections #VALUE! #VALUE! #VALUE!

Roadworks #VALUE! #VALUE! #VALUE!

0 Footpath, Car Park & Cycleways0 Other works #VALUE! #VALUE! #VALUE!

0 Parks, Gardens & Reserves0 Lake Claremont Park Development - Stage 2 #VALUE! #VALUE! #VALUE! 0 Other Parks #VALUE! #VALUE! #VALUE! 0 Other Infrastructure #VALUE! #VALUE! #VALUE!

0 0 0 0 Totals #VALUE! #VALUE! #VALUE!

Comments - Other Infrastructure

Contributions Other Infrastructure Current Budget

This Year

Capital works expenditure remain within the full year budget

Plant & Equipment Current Budget

This YearContributions

25

Note 11: TRUST FUND

2 Funds held at balance date over which the Council has no control and which are not included in this statement are as follows:

Opening Balance Amount Amount

Closing Balance

1-Jul-15 Received Paid 30-Jun-16$ $ $ $

BCITF Fees 36,134 28,063 (59,486) 4,712Build Services Levy 37,336 25,495 (58,701) 4,131DAP Fees 150 0 (150) 0Damage Bond Residenial 792,099 111,500 (83,000) 820,599Damage Bond Demolition 185,500 55,000 (36,000) 204,500Damage Bond Lakeway 32,500 5,000 (20,000) 17,500Damage Bond Commercial 200,460 55,250 (24,000) 231,710Damage Bond Verge Usage Bond 5,300 0 0 5,300Damage Bond Performance Bond 79,368 0 0 79,368Other Trust Bonds 1,796 4,577 (3,328) 3,045

1,370,643 284,885 (284,664) 1,370,864



CORPORATE

MONTHLY STATEMENT OF FINANCIAL ACTIVITY

INFRASTRUCTURE ASSETS

15 DECEMBER 2015

ATTACHMENT 2

2015-16 Infrastructure Works

GL Name Budget YTD Budget Actual Comments

11-12 Stirling Highway/Queenslea Drive - Intersection 157,615 157,615 6,408 Works started Dec 2015, to be completed Jan 2016.11-12 Stirling Road/St Quentin Avenue - Intersection 64,169 64,170 43,665 Works completed, waiting final invoices.11-12 Stirling Highway/Leura Avenue - Intersection 61,000 61,001 31,629 Works completed, waiting funding recoup.12-13 River Foreshore - Erosion Control 20,447 1,705 On going13-14 Claremont Park - Development Stage I 24013-14 Cliff Way - Slow Point Not applicable13-14 Stirling Highway II - Footpath North Side 64,795 5,400 2,628 Completed, processing invoices13-14 Street Trees Replacement Program 35,484 2,960 On going13-14 Avion Way Traffic Upgrade 260,835 82,601 180,223 Works completed.14-15 Stirling Rd Resheet 10,000 835 7,639 Not applicable14-15 Loch/Gugeri/Railway 30,000 2,085 Working with City of Nedlands.14-15- BVT - Seating, shading & Barriers 59,400 Works to commence early 201614-15 Footpath Renewal 4,923 Not applicable14-15 Claremont Park Stage 2 120,824 10,070 576 Path works in progress14-15 Lake Claremont Upgrade 28,464 2,370 On going as part of the operational management plan14-15 Foreshore Stage 1 Management Plan 41,515 3,460 Draft was presented to EMs in Nov 2015, final report will be in Feb 201614-15 Cliff Way NIB and Give Way Sign 16,037 1,340 On hold until the Richardson Avenue working party finalises the report14-15 Interpretive Sign - Lake Claremont 45,600 3,800 508 Text is being verified and the detailed designs will be done in Jan 201614-15 Graylands & Lapsley Rd Intersection 70,000 5,830 Works to begin after March 201614-15 Fresh Water PDE on RD Cycle Lane Vic Ave Queenslea D 164,560 13,715 The design will be submitted to Main Roads in Jan201614-15 Davies Rd Car Park 584,000 48,665 Works to begin April 2016.15-16 MacLagan Park: Low limestone retaining wall 5,000 415 Works have commenced15-16 Lake Claremont - Nedlands path connection 20,000 1,670 Will be constructed in early 201615-16 Lake Claremont improvement works (Fencing, parking, 40,000 3,335 Waiting for the working party approval15-16 Flow Meters at Hachett & Mofflin 20,000 1,670 2,064 Completed, processing invoices15-16 Stirling Rd Underpass Art Work 50,000 4,165 Artist will be selected in early 201615-16 Bay Veiw Tce Traffic Calming Works 25,000 2,080 12,770 Works completed. Job closed.14-15 Claremont Park Toilet Cf 140 Works on toilet began Nov 2015, to be completed Jan 2016.15-16 Foothpath - Shenton Place access 20,000 1,670 Works completed, waiting for invoices.15-16 Wright St - Resheet 205,000 17,080 146,367 Works 95% completed, awaiting invoices.15-16 Mount St - Resheet 81,090 6,755 40,977 Works 95% completed, awaiting invoices.15-16 Fraser St - Resheet 96,408 8,035 94,284 Works 95% completed, awaiting invoices.15-16 Victoria Ave- Resheet 532,117 44,345 Works to begin Jan 2016.15-16 Cornwall St - Resheet 186,926 15,575 112,055 Works 95% completed, awaiting invoices.15-16 Langsford St West Foothpath 65,945 5,495 9,104 Will be done in early 201615-16 Stirling Hwy Northside Foothpath 66,700 5,555 Works completed, waiting final invoices.15-16 Wright St east Foothpath 37,000 3,085 Completed, processing invoices15-16 Victoria Ave Foothpath 63,000 5,250 59,405 Works in progress, to be completed by Dec 2015.15-16 Servetus St Concrete Path 16,000 1,330 9,959 Works completed. Job closed.15-16 Kingsmill St Concrete Path 12,000 1,000 14,956 Works completed. Job closed.15-16 Chester Rd Concrete Path 12,000 1,000 Completed, processing invoices15-16 Vaucluse St West Concrete Path 41,000 3,415 41,970 Works completed. Job closed.15-16 Brown St West Concrete Path 12,000 1,000 2,063 Completed, processing invoices15-16 Hatchett Park deck replacement 35,000 2,915 31,936 Completed, processing invoices15-16 Swanbourne shops reticulation replacement 20,000 1,670 9,302 Completed, processing invoices15-16 Stirling Rd Park Extend carpark 52,000 4,330 Will be done with Scotch College15-16 Lake Claremont - Create Swale at Henshaw Lane Outfal 50,000 4,165 Waiting for the working party report approval15-16 Museum Carpark Resheet 82,000 6,835 288 On hold15-16 Shenton PL/Cedus St Street Light Replacement 85,000 7,085 On hold15-16 Drainage Improvement 89,777 7,480 2,527 On going15-16 Richardson Ave drop off/pick up 80,000 6,665 On hold15-16 Stirling Rd East Foothpath 31,576 2,635 In 201615-16 shenton Rd North Foothpath 50,784 4,230 In 201615-16 Fraser St South Foothpath 15,400 1,285 Early 201615-16 Remove Various Slab Foothpaths 27,936 2,330 On hold

4,061,404 653,172 868,606


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14 ANNOUNCEMENTS BY THE PRESIDING PERSON


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15 ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

15.1.1 NOTICE OF MOTION – ONLINE GIFT AND TRAVEL REGISTER

File Ref: CRD/0008 Author: Jock Barker

Mayor Proposed Meeting Date: 15 December 2015

Moved Mayor Barker, That Town of Claremont instigate without delay an online gift and travel register to supplement the existing written register and annual returns. Reasons: The State Government in its reaction to shortcomings of the Lord Mayor and others at City of Perth has taken the predictable approach of tarring all elected members with the same brush. I am not surprised by this, just disappointed at how boringly predictable it is. In a way it is fitting that the City of Perth Act is amended because it is Perth’s behaviours that brought the issue to light. The amendment will create the requirement for an online register of gifts and travel within 10 days of receipt. It appears this requirement will apply from 1 July 2016. I can see no reason to wait for next year. I would like Claremont to again show leadership and act now to implement the register.

CEO Comment The rules about accepting gifts are set out in the Local Government Act (Rules of Conduct) Regulations 2007. Very briefly, some gifts are prohibited altogether and others are notifiable gifts.

A person receiving a notifiable gift must notify the CEO in writing within 10 days of accepting the gift.

The CEO is required to maintain a register of such notified gifts. Since 2011 there has been three entries (from two councillors) in the register.

Declarations about contributions to travel are covered by Section 5.83 of the Local Government Act 1995. The declarations are to be made in the person’s annual return. The change about declaring travel contributions is a significant change, i.e. they will now be required to be declared within 10 days of being accepted. There are no relevant or required travel related declarations since 2011. The proposal to create an online register is not considered a major resource issue and be arranged relatively quickly. Given the low number of gifts received and


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registered by council members and designated officers, an elaborate on-line portal will be over engineered for our requirements. When we proceed, I suggest; • ‘Notification of Acceptance of Gift’ form be developed and placed on extranet

for elected members to use. • ‘Online Gift Register’ page be created and added under the ‘Mayor &

Councillors’ page on the website • When an elected member accepts a ‘notifiable gift’, they complete and email it

to the CEO who will arrange for it o To be entered into TRIM (the records system) o Updated on the ‘Online Gift Register’ webpage with new notification.


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16 NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE PERSON PRESIDING OR BY DECISION OF MEETING


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17 CONFIDENTIAL MATTERS FOR WHICH THE MEETING MAY BE CLOSED TO THE PUBLIC

17.1 CHIEF EXECUTIVE OFFICER

17.1.1 STATION MASTER'S HOUSE - PROPOSALS FOR LEASE

File Ref: COP00055 Responsible Officer: Stephen Goode

Chief Executive Officer Author: Stephen Goode

Chief Executive Officer Proposed Meeting Date: 15 December 2015

Purpose It is proposed that the following item be considered in closed session. Consideration of proposals received for the future use and lease of the Station Master’s House, 39 Gugeri Street, Claremont.

OFFICER RECOMMENDATION That in accordance with Section 5.23 (2) of the Local Government Act 1995 the meeting is closed to members of the public with the following aspect(s) of the Act being applicable to this matter: (c) A contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting (e) (ii) A matter that if disclosed, would reveal information that has a commercial value to a person.


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18 FUTURE MEETINGS OF COUNCIL

19 DECLARATION OF CLOSURE OF MEETING

NOTICE OF MEETING - Town of Claremont

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Transcript of NOTICE OF MEETING - Town of Claremont