CONFIDENTIAL O.SYNDICATE20-09-2019

THE MAHARAJA SAYAJIRAO UNIVERSITY OF BARODA

An Ordinary meeting of the Syndicate was held on 20th September 2019 at 11.00 a.m.in the University Office. The following members were present:

1 Prof. Parimal H. Vyas -Hon'ble Vice Chancellor2 Prof.Hemant H Mathur

3 Prof. Arun Pratap4 Prof. M.N.Parmar5 DrDineshsingh N Yadav6 Dr. Virendrasinh H. Kher7 Shri. Jigar C Inamdar8 Shri. Mayank S. Patel9 Shri. Sat yen N Kulabkar10 CA Satyakant H Shastri11 Dr. Kamal R. Shah

12 ; Praf.Haribhai R Kataria13 Prof. Ranjan G. Aiyer14 Dr. Beejaysinh G. Rathod I

15 CA Shri Minesh M. Shah16 Dr.Rajesh G Kelkar17 Dr. Satyajit Chaudhari18 Shri. Jignesh B. Soni19 Dr.Sheetal V Mistry20 Dr. Jivraj K Chauhan21 Mr.Rajendrakumar M Patel

Shri N.K.Ojha, In-charge Registrar and Secretary to the Syndicate

The following members could not attend the meeting:1. The Commissioner of Higher Education2. The Commissioner of Technical Education3. The Commissioner of Health, Medical Services & Medical Education

.'

1. Confirmation of the minutes of the OrdinarySyndicate held on 23-08-2019.

Meeting of the(ADM)

Resolved that the minutes of the Ordinary Meeting of theSyndicate held on 23-08-2019 is approved.

Further resolved that Item No.3(1),

PC item NO.20 dated 19-7-19 is approved with negotiated price of Rs.12, 1S,000/-instead of original price of Rs.12,30,SOO/-.

PC item NO.21 dated 19-7-19 is approved with negotiated price of Rs.10,1S,000/-instead of original price of RS.1O,SS,OOO/-.

2. Report of the follow-up actions taken on the resolutions of theOrdinary meeting of the Syndicate held on 23-08-2019.

(Appendix-1) (ADM)

Resolved that the follow-up actions taken on the resolutions of theOrdinary meeting of the Syndicate held on 23-08-2019 is noted.

3. Consideration of the recommendations of the Finance & EstablishmentStanding Committee meeting held on 11-09-2019 at 12.00 noon in theUniversity Office. (Appendix-2) (ADM)

Resolved that the recommendations of the Finance & Establishment StandingCommittee meeting held on 11-09-2019 in the University Office as in Appendix-2of the agenda is approved as under:

1. Resolved that the minutes of the Purchase Committee meeting held on06-09-2019 in the University Office is approved as under.

a. PC item NO.1 and 2 : Approvedb. PC item NO.3: Approved as per negotiation report of the committee with

Rs.19,60,000/-c. PC item No.4: Approved with negotiation price of Rs.78,48,7S0/- with XRD

Thin Film Analysis Software on free of cost, instead of Rs.79,32,7S0/-d. PC item No.S : Approvede. PC item NO.6: Notedf. PC item NO.7: Approved

2. Resolved that the minutes of the meeting of the Core Committee held on 03-09-2019 constituted to frame and revise the ordinances in view of GazetteNotifications and UGC/AICTE Regulations on Minimum Qualification for thePromotion of teachers and other academic staff in University and Collegesunder Career Advancement Scheme (CAS) as in Annexure 2 of the FE agendais approved.

Further resolved that the Vice Chancellor is authorized to take furthernecessary action as deemed fit as the case may be.

3. Resolved that the reconsideration in the matter of addition and revision of theTerms and Conditions in the Draft Ordinance 198 approved vide SR NO.3 (S)dated 31-07-2019 for Direct Recruitment of Teaching Posts or Equivalent Postsin the University as in Annexure-3 of the FE agenda is approved and alsofurther resolved following:

a) The Academic/Research Score as specified in Appendix II (Table 3A) forUniversities, and Appendix II (Table 3B) for Colleges, shall be considered forshort-listing of the candidates for interview for the Direct Recruitment for thePost of Assistant Professor, Lecturer (in case of Polytechnic) only as Notifiedand Covered under UGC Regulations 2018.The Maharaja Sayajirao University of Baroda [MSUB] shall uphold Academicand Educational Standards of the prestigious and renowned university beingan 'A' Grade Accredited Academic Institution and it shall reserves its right tohold screening test of the candidates from amongst the 'EligibleCandidates' for the various Teaching and Equivalent Posts as per therespective statutory regulations as applicable taking due consideration ofthe specified Academic/Research Score as per Appendix-II (Table 3A) forUniversities, if the total number of Eligible Candidates exceeds thirty timesunder Each Category separately applicable only in case of teachingPost of Assistant Professor/Lecturer [In case of Polytechnic] only asnotified by the Maharaja Sayajirao University of Baroda [MSUB] for theconcerned University Department/ Institute and Constituent Collegecategory wise for each of the Notified Category such as ScheduledCaste/Scheduled Tribe/Socially and Economically Backward Category/People with Different Abilities [PwDs]/ Economically Weaker Section [EWS],and Unreserved [OPEN] Category as the case may be.

b) The Syllabus for setting the question Paper which shall consists of varioustypes of Objective Questions only for holding the Screening Test as mentionedin above Para NO.21 in the Concerned Subject/Discipline under respectiveapplicable category that is for each of the Notified Category such as ScheduledCaste/Scheduled Tribe/Socially and Economically Backward Category/ Peoplewith Different Abilities '[Pwd]/ Economically Weaker Section [EWS], andUnreserved [OPEN] Category as applicable shall be as per Syllabus in forceas Notified by the Concerned Agency and Statutory Body/Institute/Council etc.that conducts and notifies the National Eligihility Tests (NET) and various otherexaminations such as GATE/GPAT etc. .

c) Over and above with reference to above para vide 22 (a) concerning to TheSyllabus for setting the question Paper which shall consists of various typesof Objective Questions only for holding the Screening Test as mentioned inabove Para NO.21 in the Concerned Subject/Discipline under respectiveapplicable category that is for each of the Notified Category such as ScheduledCaste/Scheduled Tribe/Socially and Economically Backward Category/People with Different Abilities [Pwd]/ Economically Weaker Section [EWS],and Unreserved [OPEN] Category as applicable shall be as per Syllabus inforce as Notified by the Concerned Agency and StatutoryBody/Institute/Council etc. that conducts and notifies the National EligibilityTests (NET) and various other examinations such as GATE/GPAT etc. shallinclude "questions having weightage of 10% marks on 'ContemporaryIssues' in the respective Subject/Discipline over and above notified syllabusfor setting question paper of screening test in case of teaching Post of AssistantProfessor/Lecturer [In case of Polytechnic] only.

d) The criteria for Shortlisting of Eligible Candidates to be considered and to becalled for Personal Interview for the Post of Assistant Professor/Lecturer (incase of Polytechnic) shall be based 01i1 considering 50% weightage ofAcademic Record as per Table A & B as given below and remaining 50%weightage shall be considered based on performance of the candidate in theScreening Test as mentioned in para 22 (a) and (b) to be held by the Universityas the case may be. (\

Following Criteria for Short-listing of candidates for Interview for thePost of Assistant Professor/Lecturer (in case of Polytechnic) with a 50%weightage of Academic Record as under:

TABLE A

Applicable for the Post of Assistant Professor for those Faculties/COllege/Institute/Department that are covered and Governed under UGC Regulations, 2018

Academic ScoreRecord (Maximum

to45%60% tolesshan

80%=13

Graduation 80% & Above= 15

55% toless than60%1= 10

less than

55% =05

Post- 80% & AbqveGraduation = 25

60% tolesshan

80%=23

55% (50% in case of

~C/ST/OBC(Non-

Creamy Layer)/PWD)

o less than 60% = 20

M.Phil. 60% & Above 55% to less than 60% = 05= 07

Ph.D. 30

NET withJRF

07

NET 05

SLET/SET 03

TABLE B

Applicable for the Post of Assistant Professor/Lecturer (in case of Polytechnic) for thoseFaculties/Coliege/lnstitutelDepartment that are covered and Governed under

AICTE Regulations, 2019

Academic Score (I'vlaximum 80)Record

Graduation 75% & 70%Above to= 15 less

than=13

Above 60% 55% to less than65% to 60% = 05to less (Only Applicableless than tothan 65% SC/STISEBC/Pwd)70% = 08= 10

Post-Graduation

75% & 70% Above 60% 55% to less thanAbove & 65% to 60% = 10= 25 below to less (Only Applicable

= 22 less than tothan 65% SC/ST/SEBC/Pwd)70% = = 1518

10Ph.D.

30GATE/GPAT

4. Consideration of the minutes of the meeting of the Building Committee heldon 17-09-2019 at 5.00 p.m. in the University Office.

e) Under UGC Regulations, the overall selection procedure for the selection of aProfessor/Associate Professor / Assistant Professor shall incorporatemethodology of analysis of the merits and credentials of the applicants basedon the weightage given to the performance of the candidate in different relevantparameters and his/her performance on a Grading System Proforma, based onAppendix II, Tables 1,2, 3A, 3B, 4, and 5 as applicable as notified in the UGCRegulations, 2018.

f) Under UGC Regulations, the university reserves its right to assess the ability ofthe candidate for teaching, research and his or her capacity to use the latesttechnology in teaching and research at the interview stage under the directrecruitment as notified in the UGC Regulations, 2018.

g) Under UGC Regulations, the selection of a Professor/Associate Professor shallbe based on the Assessment Criteria and Methodology guidelines set out in theUGC Regulations, 2018 as given in Appendix II, Table 1 and 2, and theevaluation of the publications by the experts shall be taken into considerationwhile finalizing the outcome of selection as notified in the UGC Regulations,2018.

Resolved further that the Vice Chancellor is authorized to take further necessaryaction to make addition and revision as deemed fit as the case may be.

4. Resolved that the U.G.C. letter dated 04-06-2018 regarding On Duty andaccordingly insert new O.209(C) as in Annexure-4 of the FE agenda isapproved. The total leave to be granted to an employee on duty at a time shallbe maximum of 7 days and not more than 30 days in an academic year. It isalso approved to add the following in the clause No.4:In case of NCC, NSS, Camps etc. the actual date of events be treated as onDuty.

5. Resolved that the proposal received from Associate Director, FashionCommunication, Institute of Fashion Technology, Faculty of Family andCommunity Sciences, The Maharaja Sayajirao University of Baroda, in thematter of granting permission for the Rooms with Breakfast and dinner forEducation tour to Goa (From 22-09-2019 to 2"7-09-2019) from M/s. Ginger TreeResort, Goa - 403515, amounting Rs. 2,25,000/-, under the budget head"Educational Tour to Goa" of Programme of Fashion Communication, whereRs. 6,25,000/- balance is available, is approved.

(Appendix-3)(CDU)

Resolved that the minutes of the meeting of the Building Committee held on17-09-2019 in the University Office as in Appendix-3 of the agenda are approvedas follows:

Agenda wise details of the Building Committee items are as under:

Item No.1Consideration of Percentage unit rate tender for the work of "Construction ofRetaining wall along bank of bhuki nala at various places in the Universitycampus".

RESOLVED to re-invite the tender on Percentage-rate basis and place it in nextBuilding Committee. It was further resolved to form four section as under:SR SECTION I NAME OF ENGINEER SCOPE OF WORKSNO

IINCHARGE

Capital Works (New Shri RR.Raj, D.E.E.-1 1)planning of Works01 Building Mob:- 9825168142 in Co-ordination with

Construction) Emailld :- Consultants,rohitkumar. Raj Architects, Civiccd@msubaroda.ac.in Authorites, User

Department andUniversity Authorities,2)Preparation of

I Tenders, 3)Executionof Works,4)Billing,

I 5) Any other worksassiqned by Authority.

02 Maintenance Shri. S.N.Parmar, 1) Planning of routine(Faculties/Institutions, D.E.E-2 maintenance works inHostels, Residential Mob:- 9879511122 Co-ordination withColonies) Emailld:- Consultants,

surendrasinh. parmar- Architects,Civiccd@msubaroda.ac.in authorites, User

Department andUniversity Authorities,2) Preparation ofTenders,3) Execution ofWorks, 4)Billing5) Any other worksassigned byAuthority.

03 Water Supply, Shri. RD.Rathwa, 1) Planning, executionGarden & A.A.E and billing of routineLandscaping, House Mob:- 9879110934 maintenance of waterKeeping (MSU ' Emailld:- supply, garden &Campus) rupsingbhai. rathwa- landscaping, house

cd@msubaroda.ac.in keeping, works inUniversity campus2) Any other worksassigned byAuthority.

04 Electrical Works Shri. M.RPatel 1) Planning, executionTemp. Assistant and billing of capitalEngineer Electrical and routineMob:- 9925222734 maintenance of

Electrical works inUniversity campus 2)Any other worksassigned byAuthority.

j

•

Item No.2Consideration of Percentage rate tender for the work of "Construction ofAnnapurna Suman Sanskrit Mahavidyalaya Bhavan".

RESOLVED to accept the tender of lowest bidder 'Parth Enterprise' at 4.50 %above the estimated cost Rs. 46,64,970.20, chargeable to Donation as per theEnclosure B of the BC agenda.

Item No.3Consideration of Percentage rate tender for the work of Restoration, Renovationand Preservation of Faculty of Arts Building

RESOLVED to accept the tender of lowest bidder 'Parth Enterprise' at 2.40 %above the estimated cost Rs. 3,27,28,093.00, chargeable to 12.5 Cr of GOG2015-16 Heritage Grant as per the Enclosure c of the BC agenda. Further it wasresolved to form a monitoring committee to lookout the execution of work asmentioned below.

1. Shri. Mayankbhai Patel, Syndicate Member2. Dr. Bimal Shah, Head Applied Mechanics Dept.FTE ------3. Prof. K.Krishnan , Dean Faculty of Arts4. Dr. Krishnakumar Chudasama Faculty of Arts5. Dr.Shaurya brahmbhatt, Faculty of Arts6. Dr. Vrushab Mahesh, Faculty of Arts7. Shri.R.M. Brahmabhatt, Faculty of Arts8. Dr. Rajesh Bharwad, Faculty of Arts9. Shri. Sushant Saini, Faculty of Arts10.Shri. Rudresh Sharma, OSD Construction Division ------

ChairmanMember

MemberMember

MemberMemberMemberMemberMemberConvenor

Further it is resolved that Shri. Nirav Hirpara Heritage Restoration Architect willwork as a TPI and paid as pet University approved rates for his TPI service.

Item No.4Consideration of Percentage rate tender for the work of Civil Works for Faculty ofArts Building. .

RESOLVED to accept the tender of lowest bidder ' Halar Construction Co.' at2.70 % below the estimated cost Rs. 84,37,9'15.20, chargeable to 3.00 Cr ofFaculty GOG 2018-19 as per the Enclosure 0 of the BC agenda.

Item No.5Consideration of Percentage rate Tender for the work of Annual contract at unitrate for the work of Wild grass and shrub cutting and disposing of waste atdifferent places in the University campus for the year 2019-20

RESOLVED to re-invite the tender and further it is resolved to carry out the workof shrub and wild grass cutting through Dept. of Garden, Construction Division.

Item No.6Consideration of Percentage unit rate Tender for the work of: repairs to existingdrainage & storm water drain etc. in the uni. Campus.

RESOLVED to re-invite the tender.

Item No.7Consideration of Executed cost of Construction of New Building for HindiDepartment, Faculty of Arts

RESOLVED to approve the excess amount of Rs 5,01,828.00/- as per theEnclosure G of the BC agenda.

Item No.8Consideration of Percentage rate tender for the work of Special repairs,Restoration and Renovation to Pushpa Baug Heritage building, Faculty of FineArts.

RESOLVED that the !tem is deferred and further it is resolved to form acommittee as under:

1. Shri. Mayankbhai Patel, Syndicate Member2. Shri. Mukundbhai Shah, Senate Member3. Dr. Beejaysinh Rathod, Syndicate Member4. Smt. Jayaben Thakkar, Senate Member5. Dr. Bimal Shah, Head Applied Mechanics Dept.FTE ------6. Shri. R.R.Raj D.E.E-17. Shri. Rudresh Sharma, OSD Construction Division ------

ChairmanMemberMemberMemberMemberMemberConvenor

Committee will visit the building and asses the condition of building and willsubmit the report for necessary action and tenders be invited accordingly.

Item No.9Consideration of Minutes of the Committee formed to look into utilization of VeerSavarkar Bhavan lying unutilized, held on 26/08/2019 at 4.00 pm.

RESOLVED to accept the minutes of committee as per the Enclosure I of the BC.agenda.

Item No.10Consideration of Bills of purchase of Steel Store wells with cabinets on urgentbasis for scrutiny cell.

,RESOLVED to accept the purchase of store wells and chargeable toManagement Charges as per the Enclosure J of the BC agenda.

Item No.11 (Table Item)Consideration of constitution of a committee to decide the design and locationsfor new hostels and SSIP building.

RESOLVED to constitute a committee of the following members to decide thedesign and locations for New Hostels and SSIP Building.1. Dr.Ranjan Aiyer - Convenor2. Dr.Beejaysinh Rathod - Member3. Dr.Satyajit Chaudhari - Member4. Shri Mayank Patel - Member5. University Engineer/OSD - Member Secretary

5. Consideration of donation of Rs. 2,00,000/- received through the RTGS on27-08-2019 in the Bank of Baroda Alc No. 02010100009958 (Memorial &Charitable Fund Alc) for Instituting the Gold Medal in the name of "Indian OilCorporation Limited Gold Medal" Bechelor of Journalism and MassCommunication for information.

(Appendix-4) (ACC)

Resolved that the donation of Rs. 2,00,0001- received through the RTGS on 27-08-2019 in the Bank of Baroda Alc No. 02010100009958 (Memorial & CharitableFund Alc) for Instituting the Gold Medal in the name of "Indian Oil CorporationLimited Gold Medal" Bachelor of Journalism and Mass Communication is noted.

6. Consideration of donation of Rs.2,00,000/- received from Dr. R. B. Bhesaniafor instituting the Gold Medal in the name of "Jay Vasavada Gold Medal" inthe area of Production & Operations Management, Faculty of ManagementStudies for information.

(Appendix-5) (ACC)Resolved that the donation of Rs.2,00,0001- received from Dr. R. B. Bhesania forinstituting the Gold Medal in the name of "Jay Vasavada Gold Medal" in the areaof Production & Operations Management, Faculty of Management Studies isnoted.

7. Acknowledgement about the letter No. F. 7 -15/2012 (NET I SET) dated 29th

August, 2019 received from Deputy Secretary. University GrantsCommission regarding Re-accreditation of Gujarat SET to the MaharajaSayajirao University of Baroda, Vadodara, Gujarat for conducting the threeSET examination on behalf of the State of Gujarat during the next three years(one in each year) in the 23 subjects which are mentioned in the letter.

(Appendix-6) (ADM)

Resolved that the Acknowledgement about the letter No. F. 7 - 15 1 2012 (NET 1SET) dated 29th August, 2019 received from Deputy Secretary. University GrantsCommission regarding Re-accreditation of Gujarat SET to the Maharaja SayajiraoUniversity of Baroda, Vadodara, Gujarat for conducting the three SET examinationon behalf of the State of Gujarat during the next three years (one in each year) inthe 23 subjects which are mentioned in the letter is noted and approved.

8. Consideration of the minutes ofthe meeting ofthe Deans' held on 04-09-2019in the University Office. (Appendix-7) (ADM)

Resolved that the minutes of the meeting of the Deans' held on 04-09-2019 in theUniversity Office is approved. Resolved further that the Vice Chancellor isauthorized to take further necessary action as deemed fit to implement therecommendations of the minutes of the meeting.

9. Consideration of the report of GeM Office regarding purchases of Goods andServices made through GeM portal from 30-07-2019 to 10-09-2019 across theUniversity amounting Rs. 42,78,638.34/- approximately, for information.

(Appendix-8) (AUD)

Resolved that the report of GeM Office regarding purchases of Goods and Servicesmade through GeM portal from 30-07-2019 to 10-09-2019 across the Universityamounting Rs. 42,78,638.34/- approximately as in Appendix-8 of the agenda isnoted.

(01

10. Consideration of the proposal from Hon Director, Computer Centre, TheMaharaja Sayajirao University of Baroda, in the matter of granting permissionfor the (1) Website hosting on Amazon Web Services (AWS) for next 1 year& six months (i.e. from 1st Oct, 2019 to 31st March, 2021), (2) Securitymeasures and services hired from Forenzy Network for next six months (i.e.from 1st September, 2019 to 29th February, 2020), (3) Issue a credit card forpayment of website hosting on AWS, (4) Minutes of meeting of Wi-FiNegotiation Committee dated 05-09-2019. (Appendix-9) (AUD)

11. Consideration of assigning the work of Income Tax Return and Generationof Form 16 & 16A of the entire University to Mr. Jigar Joshi, Tax Consultantfor the year 2019-20 on same terms and conditions as approved vide S. R.No. 46 dated 09-08-2018 and office note thereon.

12. Consideration of letter No. ILG 1 MSU 1 19-20 1 a 1 132 dated : 04-09-2019received form Director, Institute of Leadership & Governance forSponsorship of Rs. 3,00,000/- received from Arsha Vidya Mandir, Rajkot forcertificate course Bhagwad Geeta - 2019, for information.

(Appendix-11) (ACC)

13. Consideration of letter No. FFA 1 272 dated 27-08-2019 received from Dean,Faculty of Fine Arts requesting Financial Assistance of Rs. 5.00 Lakhs forinfrastructure Development of the Faculty and office note thereon.

(Appendix-12) (ACC)

Resolved that the proposal from Hon Director, Computer Centre, The MaharajaSayajirao University of Baroda, in the matter of granting permission for the (1)Website hosting on Amazon Web Services (AWS) for next 1 year & six months (i.e.from 1st Oct, 2019 to 31st March, 2021), (2) Security measures and services hiredfrom Forenzy Network for next six months (i.e. from 1st September, 2019 to 29th

February, 2020), (3) Issue a credit card for payment of website hosting on AWS,(4) Minutes of meeting of Wi-Fi Negotiation Committee dated 05-09-2019 as inAppendix-9 of the agenda are approved.

(Appendix-10) (ACC)

Resolved that the assigning the work of Income Tax Return and Generation ofForm 16 & 16A of the entire University to Mr. Jigar Joshi, Tax Consultant for theyear 2019-20 on same terms and conditions as approved vide S. R. No. 46 dated09-08-2018 as in Appendix-1 0 of the agenda is approved only for 3 months.Further resolved to constitute a committee of the following members to look intoproposal and explore recommendation for further continuation.

1. CA Shri Satyakant Shastri - Convenor2. CA Shri Minesh Shah - Member3. Dr.Kamal Shah - Member4. Chief Accounts Officer - Member Secretary

Resolved that the letter No. ILG 1MSU 1 19-2010 1132 dated 04-09-2019 receivedform Director, Institute of Leadership & Governance for Sponsorship of Rs.3,00,0001- received from Arsha Vidya Mandir, Rajkot for certificate courseBhagwad Geeta - 2019 is noted.

Resolved that the letter No. FFA 1 272 dated 27-08-2019 received from Dean,Faculty of Fine Arts requesting Financial Assistance of Rs. 5.00 Lakhs forinfrastructure Development of the Faculty is withdrawn.

14. Consideration of the Minutes of the Committee constituted by Hon. Vice-Chancellor regarding preparation of Gold Medal for the year 2019-20.

(Appendix-13) (ACC)

Resolved that the Minutes of the Committee constituted by Hon. Vice-Chancellorregarding preparation of Gold Medal for the year 2019-20 as in Appendix-13 of theagenda is approved and that the order is placed with the bidder M/s.ShobhalalJewellers, Vadodara @ RS.355/- per piece plus GST Plus the price of the puresilver on the day of placing order for one medal of 50 grams (Total approx .. netcost of one medal Rs.2786.15).

15. Consideration of the Minutes of the Scarf Committee constituted by Hon.Vice-Chancellor regarding preparation of cotton scarves for the year 2019-20.

(Appendix-14) (ACC)

Resolved that the Minutes of the Scarf Committee constituted by Hon. Vice-Chancellor regarding preparation of cotton scarves for the year 2019-20 as inAppendix-14 of the agenda is approved and that the order is placed with thebidder Mis. Chauhan Tailoring @ RS.54/- per piece including GST for approx ..9500scarves as per required statutory colours at total cost of Rs.5, 13,000/- (approx ..)from the revenue budget head 'Preparation of the Scarves' for the year 2019-2020.

16. Consideration of the minutes of the meeting of committee held on 04-09-2019at 4.00 p.m. in the Chief Warden Office for Mess-Canteen, Amenity CenterShop (Main Campus) and Laundry for awarding contracts in LBS Hall, TKGHall, NV Hall, MM Hall & VS Hall (Boys Hostel) for the financial year 2019-2020.

(Appendix-15) (ADM)

Resolved that the minutes of the meeting of committee held on 04-09-2019 at 4.00p.m. in the Chief Warden Office for Mess-Canteen, Amenity Center Shop (MainCampus) and Laundry for awarding contracts in LBS Hall, TKG Hall, NV Hall, MMHall & VS Hall (Boys Hostel) for the financial year 2019-2020 as in Appendix-15 ofthe agenda is approved.

17. Consideration of the Minutes of the meetings of the High Power Committeeheld on 11thJuly, 2019 and 28thAugust, 2019 to look into the purchases offurnish accommodation for foreign Students.

(Appendix-16) (ADM)

Resolved that the Minutes of the meetings of the High Power Committee held on11th July, 2019 and 28th August, 2019 along with consolidated report of thecommittee to look into the purchases of furnish accommodation for foreignStudents as in Appendix-16 of the agenda are approved.

18. Consideration of the guidelines of (1) Travel Grant (Abroad I Within India)and (2) Organizing Seminar I Symposia I Conference under 'AcademicDevelopment Fund of the University', prepared by committee's constitutedby Hon'ble Vice Chancellor.

(Appendix-17) (GCU)

Resolved that the revised guidelines of (1) Travel Grant (Abroad I Within India) and(2) Organizing Workshops under 'Academic Development Fund of the University',drafted by committee constituted by Hon'ble Vice Chancellor as per Appendix-17of the agenda are approved.

19. Consideration of Letter No. A.26019 11 1 2018 - Stats (PRC) dated 02-09-2019of Director (Stats), Ministry of Health and Family Welfare, Departments ofHealth and Family Welfare, Statistic Division (PRC), New Delhi regardingapproval of T" Pay commission and Revision of Pay in respect of AcademicStaff of Population Research Centre (PRC), Baroda along with the conditionsas laid down in the letter and office note thereon.

(Appendix-18) (ADE)

Resolved that the Letter No. A26019 /1 12018 - Stats (PRC) dated 02-09-2019 ofDirector (Stats), Ministry of Health and Family Welfare, Departments of Health andFamily Welfare, Statistic Division (PRC), New Delhi regarding approval of 7th Paycommission and Revision of Pay in respect of Academic Staff of PopulationResearch Centre (PRC), Baroda along with the conditions as laid down in the letteras in Appendix-18 of the agenda are approved.

20. Consideration of the minutes of the Expert Committee meeting held of 17-09-2019 at 11.30 A.M. in the University office, for evaluating the proposalsreceived from superannuated teacher Prof. Surendra Sundararajan for re-employment in the Faculty of Management Studies as per UGC ModelGuidelines approved vide SR No.33 dated 29-08-2008 and SR No.1 0 dated29-06-2019.

(Appendix-19) (ADE)

Resolved that the minutes of the Expert Committee meeting held of 17-09-2019 at11.30 AM. in the University office, for evaluating the proposal received fromsuperannuated teacher Prof. Surendra Sundararajan for re-employment in theFaculty of Management Studies as per UGC Model Guidelines approved vide SRNO.33 dated 29-08-2008 and SR No. 10 dated 29-06-2019 as in Appendix-19 ofthe agenda is accepted and approved. Further resolved that Prof.SurendraSundararajan is re-employed in the Faculty of Management Studies as Professorfrom the date he joins for a maximum period of three years or up to the teacherreaching the age of 65 years or a regular post is filled, whichever is earlier. Theexpenditure be charged to the University Funds against sanctioned vacant post.

21. Consideration of the proposal of Faculty of Law for Hiring the SerVices forthe post of Temporary Administrative Officers under Contractual HiringServices (CHS) in Faculty of Law on tenure basis for a period of FIVE yearsunder HPP to run the administration smoothly in the faculty of Law.

(Appendix-20) (HPP)

Resolved that the proposal of Faculty of Law for Hiring the Services for the postsof Temporary Administrative Officers under Contractual Hiring Services (CHS) inFaculty of Law on fixed tenure basis for a period of FIVE years under HPP to runthe administration smoothly in the faculty of Law is approved only for the followingposts from the budget approved under HPP of Faculty of Law.1. Temporary Administrative Officer 12. Temporary Administrative Officer (Accounts) - 13. Temporary Assistant Librarian - 1

Further resolved that Director, HPP, in consultation with Vice Chancellor shallnotify the posts.

22. Consideration of the minutes of the Press Supervisory Committee was heldon 13th September, 2019 at 11.30 A.M. in the University Office.

(Appendix-21) (ADM)

Resolved that the minutes of the Press Supervisory Committee was held on 13thSeptember, 2019 at 11.30 AM. in the University Office is approved.

23. Consideration of the proposal received from Head, Department of Clothingand Textile, Faculty of Family and Community Sciences, The MaharajaSayajirao University of Baroda, in the matter of granting permission for theExpenditure for International Conference ITCC 2019 (From 2nd October to 4thOctober, 2019) from Grand Mercure, Vadodara, amounting Rs. 33,86,482/-,under the budget head 1) SeminarlWorkshop (TAD, GT, FRM, of 1FT), &2) Registration fees, where 1) Rs. 3,20,000/- & 2) Rs. 2,50,000/- balance isavailable. User has also applied for (i) Sponsorship, (ii) UGC Grant, & (iii) 150birth celebration of Mahatma Gandhi.

(Appendix-22) (AUD)

Resolved that the proposal received from Head, Department of Clothing andTextile, Faculty of Family and Community Sciences, The Maharaja SayajiraoUniversity of Baroda, in the matter of granting permission for the Expenditure forInternational Conference ITCC 2019 (From 2nd October to 4thOctober, 2019) fromGrand Mercure, Vadodara, amounting Rs. 33,86,482/-, under the budget head 1)SeminarlWorkshop (TAD, GT, FRM, of 1FT),& 2) Registration fees, Sponsorshipwhere balance is available is approved without any financial liability on the part ofuniversity.

24. Consideration of Proposal received vide letter No. SSP/MSU/69 dated 11-09-2019 of Co-ordinator, Shri Sayaji Pratishthan, The Maharaja SayajiraoUniversity of Baroda, for creating a post of Research Associate and officenote thereon. (Appendix-23) (AD E)

Resolved that the Proposal received vide letter No. SSP/MSU/69 dated 11-09-2019 of Co-ordinator, Shri Sayaji Pratishthan, The Maharaja Sayajirao Universityof Baroda, for creating a post of Research Associate is approved.

25. Consideration of the adoption of public noticelletter No. F.1-1/2018 (Journal1 CARE) dated 16th Sepfember 2019 issued by the University GrantsCommission regarding replacement of old 'UGC Approved List of Journals'with the new 'UGC-CARE Reference List of Quality Journals (UGC-CARE list)w.e.f. 14-06-2019

(Appendix-24) (ADE)

Resolved that the content of public notice/letter No. F.1-1/2018 (Journal/ CARE)dated 16th September 2019 issued by the University Grants Commission isadopted.

Accordingly, the old 'UGC Approved List of Journals' has been replaced with thenew 'UGC-CARE Reference List of Quality Journals (UGC-CARE list) w.e.f. 14thJune 2019 prospectively for any Academic/Performance Evaluation andAssessment purposes including eligibility for employment/promotion in teachingpositions, Credit-allotment, Award of Research Degree, Recognition of Guide forResearch Degree leading to maintenance and elevating the research standards inthe Maharaja Sayajirao University of Baroda.

Resolved further that the Vice Chancellor is authorized to take further necessaryaction and decision as deemed fit to implement above resolution.

26. Consideration of the request letter for allowing to put a kiosk in the variousFaculties of the University for the Palace Heritage Garba to be held atNavlakhi Grounds between 29-09-2019 to 07-10-2019.

(Appendix-25) (ADM)

27. Consideration of the proposal for establishment of Center for DisasterManagement Studies at the Maharaja Sayajirao University of Baroda,Vadodara. (Appendix-26) (ADM)

Resolved to constitute a committee of the following to look into the application andsubmit clear and specific recommendation about allowing to put a kiosk in thevarious Faculties of the University for the Palace Heritage Garba to be held atNavlakhi Grounds between 29-09-2019 to 07-10-2019.

1. Dr.Ranjan Aiyer - Convenor2. Dr.Kamal Shah - Member3. Dr.Beejaysinh Rathod - Member4. Mr.Jignesh Soni - Member5. Dy.Registrar, ADM - Member Secretary

Resolved that the proposal for establishment of Center for Disaster ManagementStudies of the Maharaja Sayajirao University of Baroda, Vadodara, is approved.

28. Consideration of hiring services of Shri Krishnadan R Rohadia, as an Advisorof Office of Corporate Affairs. (Appendix-27) (ADE)

29. Consideration of the report of the screening cum evaluation committeemeeting held on 18-09-2019 as per Syndicate Resolution No. 74 dated 29-12-2018 in the matter of promotion of Shri Janak Shah, Faculty of Commerce,under CAS.

30. Consideration of continuation of training courses and functioning ofSiemens Centre of Excellence for Industry Automation with DesignTechSystems Ltd. at the Faculty of Technology & Engineering.

(Appendix-29) (GCU) .

Resolved that the hiring services of Shri Krishnadan R Rohadia, as an Advisor ofOffice of Corporate Affairs is approved provided that he shall offer his services onan honorary basis.

(Appendix-28) (ADE)

Resolved that the report of the screening cum evaluation committee meeting heldon 18-09-2019 as per Syndicate Resolution No. 74 dated 29-12-2018 in the matterof promotion of Shri Janak Shah, Faculty of Commerce, from Associate Professorto Professor under CAS is accepted and approved.

Resolved further that the Vice Chancellor is authorized to take further necessaryaction for conducting personal interview of the candidate for the Post of Professorunder CAS as per UGC Regulations considering his date of eligibility as the casemay be.

Resolved that the continuation of training courses and functioning of Siemens ICentre of Excellence for Industry Automation with DesignTech Systems Ltd. at theFaculty of Technology & Engineering is noted.

Further resolved to constitute a committee of the following members to review theproposal for continuation and functioning of Siemens Centre of Excellence and

I submit in the next syndicate meeting.

1. Prof.Arun Pratap, Dean, Faculty of Technology & Engg., Convenor2. Prof.H.Kataria, Dean, Faculty of Science - Member3. DrV.H.Kher, Principal, Polytechnic - Member4. Dr.Kamal Shah - Member5. CA Shri Satyakant Shastri - Member6. Dr.Sheetal Mistry - Member7. Mr.GD.Karhadkar, Chief Coordinator, CoE - Member Secretary

31. Consideration of the Letter No. OCAFS I CII 2018-2019 I 75 dated 17-09-2019received from Director, Office of Career Advancement for Students, TheMaharaja Sayajirao University of Baroda, regarding approval for incubation.ot following four start-ups for Incubation support at the Center forIncubation, The Maharaja Sayajirao University of Baroda.

Name of four applicants for incubation are as follows:1. Shri Nimish Gopal (Career Naksha)2. Isha D. Panchal (PAW AMBULO)3. Dhaval Bhavsar (Leypharm Medicare LLP)4. Anand Vadhadia (Myrestica Technologies Pvt. Ltd.)

(Appendix-3t) (ADM)

Resolved that the Letter No. OCAFS / CI / 2018-2019 / 75 dated 17-09-2019received from Director, Office of Career Advancement for Students, The MaharajaSayajirao University of Baroda, regarding approval for incubation of four start-ups(1. Shri Nimish Gopal (Career Naksha) 2. Isha D. Panchal (PAW AMBULO) 3.Dhaval Bhavsar (Leypharm Medicare LLP) 4. Anand Vadhadia (MyresticaTechnologies Pvt. Ltd.) for Incubation support at the Center for Incubation, TheMaharaja Sayajirao University of Baroda is approved.

32. Consideration of the Minutes of the meeting of the Committee appointedunder the provision of 0.221 held on 17th September, 2019 to decide theaward of 15 (Fifteen) University Research Scholarship for three years fromthe academic year 2019-2020.

(Appendix-31) (ADM)Resolved that the Minutes of the meeting of the Committee appointed under theprovision of 0.221 held on 17thSeptember, 2019 to decide the award of 15 (Fifteen)University Research Scholarship for three years from the academic year 2019-2020 is approved.

33. Consideration of the Compliance to the order of Hon'ble High Court in SCANo. 12481 12008 and in MCA 5441 2019 and to the notification of EducationDepartment vide !jjl-ll8 : ~l-l.~~.<:!. / 't~'t3 / illill-~o(./ w-~ ctl~W : 't3-0~-

~o't~ in case of Shri K. J. Purohit, Late Shri Vasudev B. Vyas and Late ShriAshwinkumar Pathak who worked as Upadhyapakas in Baroda SanskritMahavidhyalaya and the office note thereon.

(Appendix-32) (Registrar Office)

Resolved that the Compliance to the order of Hon'ble High Court in SCA No. 12481/2008 and in MCA 544 / 2019 and to the notification of Education Department videSl-l18 : ~l-l.~~.~.1 '\.~'\.3 I illill-~o('1 W-~ ctlil.w : 't3-0~-~O't~ in case of Shri

K. J. Purohit, Late Shri Vasudev B. Vyas and Late Shri Ashwinkumar Pathak whoworked as Upadhyapakas in Baroda Sanskrit Mahavidhyalaya is approved. Theexpenditure shall be charged from the Management Charges of the University andGovernment of Gujarat be requested for additional grant for the same. fl'1

Further resolved that a committee of the following members is constituted toexamine the judgement and suggest remedial course of action for allocations ofduties to Upadhyapakas.

1. Prof.R.C.Patel, OSD, BSM - Convenor2. Mr.Jignesh Soni, Member3. Mr.Jigar Inamdar - Member4. Dr.Satyajit Chaudhari - Member5. Mr.Mayank Vyas, Dy.Registrar - Member Secretary

34. Consideration of the Letter No. OCAFS I CI/2018-2019/74 dated 17-09-2019received from Director, Office of Career Advancement for Students, theMaharaja Sayajirao University of Baroda, regarding approval of the DraftPolicy for Centre for Incubation support to Startups at the Maharaja SayajiraoUniversity of Baroda.

(Appendix-33) (ADM)

Resolved that the Letter No. OCAFS / CI / 2018-2019 / 74 dated 17-09-2019received from Director, Office of Career Advancement for Students, the MaharajaSayajirao University of Baroda, with the Draft Policy for Centre for Incubationsupport to Startups at the Maharaja Sayajirao University of Baroda is approved. I

Table Item

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35. Consideration of according the LAST and Final Permission of 'Mercy Trial'to the students of Polytechnic (admitted during or before the academic-year2010-11) and the Faculty of Science (admitted during academic-year 2013-14)and office note thereon.

(Appendix-34) (Exam)

Resolved that the matter of according the LAST and Final Permission of 'MercyTrial' to the students is approved as follows:

For the students of Polytechnic:The old students admitted during or before the academic-year 2010-11 and haveappeared and given the LAST trial in October-November-2017, are allowed for theLAST two Mercy trials in October-2019 and April-2020 only.

For rest of the Faculties/Colleges (Except for the Faculty of Medicine) for Ithose students enrolled/registered on or after academic-year 2012-13:

For TWO Year Programme:(a) If the student is allowed to move to the Second year of respective Programme

irrespective of their result for the First year (Cumulative result for CBCS andNon-CBCS Programmes), then the current trial of October-2019 and next trialof April-2020 would be the LAST two Trails to complete their respectiveProgramme of Two years (May it be FirstiSecondlThird/Fourth Semester).

(b) If the students are not allowed to take the admission to their Second year, ifthey have not PASSED their First year or have ATKT, then the extra trials forOctober-2019 and April-2020 ONLY for their Second year (Third semesterand/or Fourth semester) are approved, and there shall not be any Extra trial forthe First year (i.e.jor the First semester and/or Second semester)

For THREE Year Programme: All those students having their failure at Secondyear (Third semester and/or Fourth semester) and have successfully Passed theirThird year (i.e. Fifth and Sixth semesters) OR having failure at Third year (Fifthsemester and/or Sixth semester) and have successfully Passed up to the Secondyear (i.e. First, Second, Third and Fourth semesters) are given Extra mercy trailsfor October-2019 and April-2020 examinations as the LAST two Trials.

This is also resolved that clear notice in newspaper shall be published to this effectand No further extension shall be given under any circumstances. An undertakingfor no more future mercy trial(s) demand shall be collected from all the students atthe time of filing their Examination form.

36. Consideration of organizing workshop on 'current status of educationsystem' jointly with MSU and Bhartiya Shikshan Mandai, Gujarat Prant, from8 to 12 November 2019 at Baroda. (ADM)

37. Consideration of the matter setting up of a Students' Charter in theUniversity. (ADM)

38. Consideration of implementation of Work Flow Management System (WFMS)in the Faculties and Colleges. (&CU)

39. Consideration of CCTV surveillance in the passages of all the Hostels and tocreate centralized control room for all CCTV Surveillance. (CD)

Resolved that the organizing workshop on 'current status of education system'jointly with MSU and Bhartiya Shikshan Mandai, Gujarat Prant, from 8 to 12November 2019 at Baroda is approved.

Resolved that a committee of the following members is constituted to makeguidelines and polices for setting up of a Students' Charter in the University tosafeguard the right of students and the university.

1. Shri Jigar Inamdar - Convenor2. DrDineshsingh Yadav - Member3. Dr.Rajesh Kelkar - Member4. Dr.Satyajit Chudhari - Member5. Mr.Satyen Kulabkar - Member6. Mr.Mayank Vyas, Dy.Registrar, ADM - Member Secretary

Resolved to introduce Work Flow Management System to the Faculties/Collegesis . approved for online correspondence between University andFaculties/Colleges.

Resolved that the CCTV surveillance in the passages of all the Hostels and tocreate centralized control room for all CCTV Surveillance in the Computer. Centreare approved.

I,-~'j.. Registrar

VadodaraDated:- \&-10-2019

-

, ~,t~12019Enclosure to item No.3Appendix: 2

Confidential

THE MAHARAJA SAYAJIRAO UNIVERSITY OF BARODA

A meeting of the Finance and Establishment Standing Committee was held on 11 th September 2019

at 12,00 noon in the University Office, Vadodara under the Chairmanship of Prof. Parimal Vyas,

The following members attended the meeting:

1, Prof. Parimal H Vyas, Hon'ble Vice Chancellor2. Prof.M.N.Parmar - Syndicate Member3. Dr.v.H.Kher, Syndicate Member4. Dr.B.S.Chakrabarty, Faculty of Technology & Engg.5, Dr.Satyajeet Chaudhari, Faculty of Technology & Engg.6, Mrs.Neeta Dhar, Ilc Chief Accounts Officer7. Shri N.K.Ojha, Ilc Registrar

ChairmanMemberMemberMemberMember

MemberMember Secretary

The following member could not attend the meeting:1. Shri Mukund Shah - Senate Member2. Shri Jigar Inamdar - Syndicate Member3, DrDinesh Yadav- Syndicate Member4. CA Shri Satyakant Shastri - Syndicate Member5 ProfAV.Ashtaputre - Dean, Faculty of Performing Arts6. Prof.Satish Pathak, Faculty of Education & Psychology7. ProfD.S.Sharma, Faculty of Technology & Engg.

MemberMemberMemberMemberMemberMemberMember

held-onl

II Resolved to recommend that the minutes of the Purchase Committee meetin:;JheldI on 06-09-2019 in the University Office be approved.

Consideration of minutes of the Purchase Committee meeting06-09-2019 at 1.00 p.m. in the University Office, Vadodara.

(Annexure-1) (AUD)

1.

2. Consideration of the minutes of the meeting of the Core Committee held on 03-09-2019 constituted to frame and revise the ordinances in view of GazetteNotifications and UGC/AICTE Regulations on Minimum Qualification for thePromotion of teachers and other academic- staff in University and Collegesunder Career Advancement Scheme (CAS).

(Annexure-2) (ADE)

IResolved to recommend that the minutes of the meeting of the Core Committee heldon 03-09-2019 constituted to frame and revise the ordinances in view of GazetteNotifications and UGC/AICTE Regulations on Minimum Qualification for the Promotion

-

llaf teachers and other academic--staff Trl-University and Colleges under Career II I Advancement Scheme (CAS) as in Annexure 2 of the agenda be approved. II 3. Reconsideration of the matter o{ addition and revision of the Terms and I

Conditions in the Draft Ordinance 198 approved vide SR No.3 (5) dated 31- I07-2019 for Direct Recruitment of Teaching Posts or Equivalent Posts in the IUniversity. (Annexure-3) (ADE) I

!

I, Resolved to recommend that the reconsideration in the matter of addition and revision I

Iof the Terms and Conditions in the Draft Ordinance 198 approved vide SR No.3 (5) Idated 31-07-2019 for Direct Recruitment of Teaching Posts or Equivalent Posts In the IL i University as in Annexure-3 of the agenda be approved. i

i -:: Consideration of U.G.C. leiter dated 04-06-2018 regarding On Duty and I'I accordingly insert new O.209(C) and Office note thereon.I II (Annexure-4) (ADE) ii I Resolved to recommend that the U.G.C. letter dated 04-06-2018 regarding On Duty I! I and accordingiy insert new O.209(C) as in Annexure-4 of the agenda be approved. It II ! is also recommended to add the following in the clause No.4: I

I .-J~case of NCC and NSS etc the actual date of events be treated as on Duty. .

~-5:' I Consideration of the proposat received from Associate Director, FashionI ! Communication, Institute of Fashion Technology, Faculty of Family andi i Community Sciences, The Maharaja Sayajirao University of Baroda, in the matter

I of granting permission for the Rooms with Breakfast and dinner for EducationII tour to Goa (From 22-09-2019 to 27-09-2019) from MIs. Ginger Tree Resort, Goa- 403515, amounting Rs. 2,25,0001-, under the budget head "Educational 'Tour to

, Goa" of Programme of Fashion Communication, where Rs. 6,25,0001- balance isavailable.

(Annexure-5) (AUD)

Resolved to recommend that the proposal received from Associate Director, Fashion'I Communication, Institute of Fashion Technology, Faculty of Family and CommunitySciences, The Maharaja Sayajirao University of Baroda, in the matter of granting

I permission for the Rooms with Breakfast and dinner for Education tour to Goa (From122-09-2019 to 27-09-2019) from Mis. Ginger Tree Resort, Goa - 403515, amounting

ts.2,25,0001-, under the budget head "Educational Tour to Goa" of Programme of

L Fashion Communication, where Rs. 6,25,000/- balance is available, be approved.

__ . I

VadodaraDate : 11-09-2019 IIc. Reaistrar