Monday May City Hall Audience Participation on agenda ...

Amended AgendaSt Clair Shores City Council Meeting

Monday May pm

City Hall Jefferson Circle Drive St Clair Shores MI wwwscsminet

Call to Order Roll Call and Pledge ofAllegiance led by Eagle Scout Conner Wheaton

Proclamations Presentations Connor P Wheaton

Audience Participation on agenda items minute time limitSubmit form to City Clerk prior to startof meeting

Request to enter into a lease agreement with Superior Communications Inc DBA Smile FM a Michigan Non

profit for the installation of a simple antenna system on the top of the structure and an outdoor

equipment cabinet at Jefferson Tabled from

Cpl Walter F Bruce Post VFW National Poppy Day Solicit at City Intersections

Request from Mack Merchants Association for approval to hold their Annual Junefest on Saturday June

from am pmRequest from the Waterfront Environmental Committee for approval to hold their th Annual Nautical Coast

Cleanup Lake St Clair Celebration on Sunday May from am until pm

Request from Michigan Parkinson Foundation for WalkathonKRun on May from am

walkathon to take place on the South Lake Athletic Complexallweathertrack and the K run to proceed on

sidewalks from South Lake Athletic Complex between and Mile Road from Ursuline to Little Mack and

HarperRequest from Wigs Kids for an IndoorOutdoor Pig Roast nd Anniversary Event on Sunday June

from pm pmPPC Request for Site Plan Approval For two additional truck wells and docks at Fisher

Dynamics Fisher

Request to approve the CDBG Allocation budgetBidsContractsPurchaseOrders

a Award bid to Argus Hazco to purchase new SCBA units refurbish SCBA units and purchase new

air bottles bid opened Marchb Request approval to award and Property Liability Insurance RFP openedc Request approval to award Irrigation Systems Maintenance RFP openedRequest for approval of the sale ofhomesacquired through tax foreclosures Amherst

Recommendation from the City Election Commission to permanently relocate two Voting Precincts Precinct

Greenwood School and Precinct Jefferson Middle School to Lakeview High School located at

E Eleven Mile Road

Consent Agenda Items shall be considered without debate by motion and vote of Council unless a member

of Council specifically requests action taken separately on said item

a Bills

b Feesc Progress Payments none

d Approval of Minutese Receive File Boards Commissions Committee Minutesf Approval to publish Notice of Public Hearing on the proposed City Budgetg Investment Policy Review

Updates and followups from Council MeetingComments by Individual CouncilpersonsCity ManagersReportAudience Participation minute time limitMayors Comments

Individuals with disabilities or impairments who plan to attend this meeting need to contact the City Clerksoffice at or via Michigan RelayCenter at from TTY if auxiliary aides or services are needed A request for service form is available at all City departments Tenlbusiness days advance notice is required

Anyone requesting items to be placed on the agenda must submit the request in writing to the City Clerk days prior to the meeting Please note that

only items requiring official Council action will be placed on the Council agenda Other matters will be considered under the audience participation portion of

the meeting Note At theend of eachAudience Participation time the cameras are returned to the Council

Broadcasts of regular Council meetings are shown via Comcast Cable Channel WideOpenWest Cable Channel and ATBcT Channel SundaySaturday at amMonday Tuesday

Publish May

Proclamationto

CONNOR P WHEA TON

WHEREAS the Mayor and the Council of the City of St Clair Shores wish to

acknowledge and honor CONNOR P WHEATON who is the h scout to earn an

Eagle Scout rank with Boy Scout Troop and by his accomplishments is an exampleto others and

WHEREAS CONNOR grew up in St Clair Shores and started his scouting journey as a

Tiger Cub Scout over ten years ago which has helped him through his youth developmentby participating in various programs and projects acquiring values talent leadershipand communication skills and

WHEREAS CONNOR a varsity swimmer for four years and captain of his swim team

for two currently volunteers for Good Fellows and plans to attend Kalamazoo Collegeupon his graduationfrom High School and

WHEREAS CONNOR recognized a lack of space and a need for a more efficient way ofstoring the contents of the expensive timing equipment used by the swim coaches at his

school he organized and led a crew that spent over hours reorganizing the equipmentwhich resulted in a cost savings for the school and a better program for all swimmers

and

WHEREAS CONNOR has proven to be an outstanding member of the Boy Scout Troopand is a National and Regional Honors Medalist for his Ceremonies Work in the

Order of the Arrow which will follow him throughout life and will be a beacon to others

of the leadership quality and commitment he has shown

NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St

Clair Shores on behalf of all our residents do hereby congratulate CONNOR P

WHEATON for achieving the rank of Eagle Scout and in recognizing his fineaccomplishments wish him the very best in all his future endeavors

Presented this rd day of June

Boy Scouts of AmerictyrTroop ItY of ST CtAItszFr

St Isaac Jogues CatholicFurcFlcSt Clair Shores Michar A

April

TRUSTWORTHY Ms Mary Kotowski City Clerk

Jefferson Circle DriveSt Clair Shores MI

LOYAL

Re Commendation for Eagle Scout Connor P Wheaton

HELPFULDear Macy

This letter is to ask for your assistance in recognizing the achievements andservice of Connor P Wheaton who earned his Eagle Scout Rank from the Boy

FRIENDLY Scouts of America on March He is the th Eagle Scout from Troopin St Clair Shores Michigan

couRTEOUS As a varsity swimmer for four years and captain of his swim team for twoConnor recognized that the unkempt coaches storage room presented a liabilityespecially to the sensitive and expensive timing equipment that could not be stored

KIND there because there was no space By reorganizing the contents and protecting the

equipment he would save the school money and provide a better program for the

swimmers physical education classes and community groups that use the poolOBEDIENT

He organized and led a crew that spent over hours reorganizing the coachesroom Connor also is a national and regional Honors medalist for his Ceremonieswork in the Order of the Arrow the Boy Scouts camping and service honor society

CHEERFUL All of Connorsrecognition letters will be compiled placed in a binder or other

suitable keepsake and after they are read they will be displayed during ConnorsEagle Scout Court of Honor on June It truly will be a special occasion

THRIFTY

As a proud Father I would greatly appreciate your taking the time to help our

community and our Troop to recognize the personal achievement and service

BRAVE of Eagle Scout ConnorPWheaton Thank you for your consideration

RespectfullyCLEAN

Donald C W a n JrPREVERENTTroop mittee Chair

San Rosa Drive

St Clair Shores MI

BE PREPARED DO A GOOD TURN DAILY

CITY COUNCILMAY

AGENDA ITEM Request to enter into a lease agreement with Superior Communications Incdba Smile FM a Michigan NonProfit for the installation of a simple antenna

system on the top of the structure and an outdoor equipment cabinet at

Jefferson Tabled from

BACKGROUND The city was approached by Smile FM a new nonprofit radio station to lease a

portion of the existing cellular phone tower at Jefferson behind Blossom

Heath Inn They are proposing to erect asimple antenna system on the top of

the existing tower that would increase the tower height to The proposedlocation of the mechanical equipment cabinet is on the east end of the site

adjacent to the existing transformer

Smile FM has approval from the FCC to construct the antenna system however

the approval expires on June and the organization anticipates that it will

take approximately two weeks to construct it

Smile FM describes their radio programming as educational and instructive

information about family relationship matters personal and family finances and

career choices They also describe their organization as one that promotescommunity involvement and highlights issues of local concern and importance

The attached lease agreement is fora year term of per month

ENCLOSURES Introduction to Smile FM

Smile FM Radio Network Broadcast Stations List

Lease Agreement Proposal Provided by City AttorneyMechanical Equipment Box Specifications

PROPOSEDRESOLUTION

It was moved by Councilperson and supported byCouncilperson to approvedeny a request to enter into a lease agreement with

Superior Communications Inc dba Smile FM a Michigan NonProfit

VOTE Ayes

Nays

Abstain

Absent

Prepared byCaP i

t

Reviewed by

mmuhity Services Dept Secretary

Community Service Director

mihiganspositive hits

N Van Dyke Rd

Imlay City MI

wwwSmileFM

Table of Contents

Executive Summary page

Nature and Purpose of Smile FM page

Antenna Structure Detail page

Site Detail page

Antenna Specifications page

Feedline specifications page

FCC Permit page

FAA Clearance page

IRScLetter page

Executive Summary

Superior Communications DBA Smile FM proposes to mount a relativelysmall antenna at the top the existing monopole structure at

Jefferson Ave St Clair Shores Michigan

The antenna will be fed with a single feedline through the inside of the

monopole and will not be visible

Thexoutdoor equipment cabinet will be placed outside adjacent to the

existing pad mounted DTE Edison transformer

The FAA has cleared the operation of this monopole to at least and

the present structure is Installation of the antenna will not exceed

the authorized height The antenna design at the top of the tower will

allow a simpler antenna design and be compatible with the tenantsFCCs

permit and allow additional rental space for future tenants on the

monopole It is commonplace to mount antennas above the structure to

allow the best signal pattern

The tenantsFCC permit will expire on June FCC does not allow

extensions of time under normal circumstances so it is imperative that a

decision be made quickly The FCCspermit allows operation on

FM

It is worth noting that Superior Communications is a registeredcnonprofit organization A copy of the programming statement is

provided for your information Our programming is Great Lakes

oriented and consists of hourly newscasts of national state and local news

local weather forecasts hours a day from certified meteorologist as

well as at least one local or regional community event mention per hour

done by our DJs All music consists of positive lyrics appropriate for all

ages

Superior Communications also strives to bring local events to the

community that teach teens about how to avoid lifes traps and to not fall

into peerpressure through events such as Pure Freedom

Nature And Educational Purpose of Smile FM

Superior Communications the parent company of Smile FM is a MichiganNonprofit Corporation and an IRScCorporation The educational

purpose of the corporation is outlined in the Articles of Incorporation whichstates To operate anoncommercial educational broadcasting stations and to

provide an educational broadcasting service designed to serve civic and

community needs within the broadcast coverage area This service will include

educational cultural spiritual and public interest programming To be more

specific the following are the primary educational purposes of SuperiorCommunications

To provide educational and instructive information about family relationshipmatters

To provide information about personal and family finances

To provide locally produced and syndicated educational programming

To promote further education and provide information about career choices

Promote community involvement by providing educational information about

agencies and community organizations which provide for human needs

To provide an additional forum for programming which will highlight issues of

local concern and importance

To provide a means for public instruction

Smile FM exists to buildfamilies touch heats and change lives

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used on inosmAtAcaz supplied and assuming your opcrations wit la as

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cese Bequcs legaics deuises tranerscs gifts to you or fear your ue

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cut page Ifi which seta forth guidelines regarding the eductihilztras char

cable oaettribuCaitis of paavmessts roads by taxyarM far admission to or otlxrar

participation an Eundsaxsisr actsuatiea orczarity

Ixx the hettding of this letter we txav endcted whether you must file Ftsrm

Cs Fetzs Of drganiasticra EatexstFrom Tnraane Tx L Yea is isytlcatez you

are rmquire Ka isle Fssx snay ii your gross receipts each year are

normally more than oao xcxwcver sf yoG receire a Farm eaclage iax ttr

mil phase ffletsr return even f your do net exreed the grad rceiptstz

If ycxu Are not saguSreti tcx ale sssely attach the iabal frovdsd check the

Lox in tEre hedscg to nacate that your annvagrcxss reeepts axe xsssrimally

Qor lcss and aigzx khe return

If a return irgtsired st dust be filad Ixy the th slay uf the fifts

oeatPS afttrthe end o yosr annual accounting period A penalty a tT a coy

is csarger when a retvzra filexi late unless there ix seasonable cause for

the delay fiokQVer the enaximucn iessalty charged Cannot exceed or gexcrnt crf ycux gross recepte for tae year wsiCxevss lase ihie pecaly may

aiac he charged i a zturn is rust Goatplste s piersae ba sure your return is

cmplet before you file it

You are not required ra iile feleral fncamxe taxrtuznrs unless yC awe

subjeCr tv the tax on ucxtelated buaines snmatsnccs section X oa ehe Code

LE yns sre surject rc thi tax yos must file an incnmc taxrturnrx Form

T Sxempt prcranisatioauasneasIseorae Tax teturn Irk this letter vie are

next determinic rrhethcar aanrof yoscr resenC cr proposed acivities are unre

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yon nececi au empleyridentificstixrn number evn if yorhave nw ernlofees

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number on all retsmyou file rzxci in all carraspanrence with the Srlterixa

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Superior Communications owns and operates the Smile FM Radio Network withstations serving the following communities

WDTR Monroe

WHYT GoodlandTwpLapeerWLGH Leroy TwpLansingWDTE Grosse PointeStClair Shores Coming Soon

WEJC White StarBayCityMidlandWKPK MichigammeMarquetteWSMZ Crystal ValleyHartWTLI Bear Creek TwpGaylordWJOM EagleGrand LedgeWSFP Rust TwpAlpenaWSIS RiversideBenton HarborWDTR Imlay CityWDTP Riverview Down River DetroitWJOJ HarrisvilleOscodaWTAC BurtonFlintWSLI BeldingGrand RapidsWJOG GoodhartPetoskeyWVMV China TwpMarine CityWJOH RacoSault Ste Marie

WCZE Harbor Beach Will Be soonWAIR Lake CityCadillac

Streaming on the WEB at wwwsmilefm

LEASE

THIS LEASE AGREEMENT hereafter Lease made and entered into this day of

by and between the City of St Clair Shores whose address is

Jefferson Circle Drive St Clair Shores Michigan hereafter ST CLAIR SHORES and SuperiorCommunications Inc DIBIA Smile FM aMichigan NonProfitc Corporation whose address

is North Van Dyke Imlay City Michigan hereafter SMILE FM

WHEREAS ST CLAIR SHORES is the ownerof certain real property located at

Jefferson St Clair Shores Michigan The real property consisting ofand housing a mono polecommunications tower FCC tower registration used for supporting multiplecommunications antennas and

WHEREAS SMILE FM desires to install a simple antenna system on the structure and

an outdoor equipment cabinet not more than xby S height in the area adjacent to the tower

structure and

WHEREAS ST CLAIR SHORES is desirous of leasing the Premises to SMILE FM uponthe terms and conditions contained herein and

WHEREAS SMILE FM is desirous of leasing the Premises from ST CLAIR SHORES on

the terms and conditions contained herein

It is hereby agreed as follows

TERM ST CLAIR SHORES leases to SMILE FM and SMILE FM leases from ST

CLAIR SHORES the abovedescribed Premises for the purpose set forth above for

a term beginning on the day of and ending at clock

midnight on June

RENT At the commencement ofthis lease SMILE FM shall pay for the

first month and for the next month for a total of due at lease

commencement Thereafter SMILE FM shall pay per month on the I st

dayof every month which sum shall pay for the next months rent In the event the rent

at the commencement date is for a period less than a full month SMILE FM shall

pay only the prorated amount for the month All rent payments shall be made to the

CITY OF ST CLAIR SHORES at the address set forth in the preamble to this Lease

on or before the due date and without demand

CONDITION OF PREMISES SMILE FM has examined photos of the Premisesand believes that they are in tenantable condition Each party will make reasonable

and good faith efforts to accommodate occupancy by

Page

ALTERATIONS AND IMPROVEMENTS SMILE FM shall make no alterations

to the buildings or improvements on the Premises or construct any building ormake

any other improvements on the Premises without the express written consent ofST

CLAIR SHORES

ACCESS TO PREMISES SMILE FM and SMILE FMs agents shall have the

right at all reasonable times during the term of this Lease and any renewal term to

enter into the Premises for the purpose of inspection oftransmission equipment and

antenna and for the purpose ofmaking any repairs to the equipment and antenna as

may be deemed appropriate to maintain FCC authorized operation

SUBORDINATION OF LEASE This Lease and SMILE FMs interest herein are

and shall be subordinate junior and inferior to any and all mortgages liens or

encumbrances now or hereafter placed on the Premises including but not limited to

all advances or future advances made under any such mortgages liens or

encumbrances any interest payable on such mortgages liens or encumbrances and

any and all renewals extensions or modifications of such mortgages liens or

encumbrances

HOLD OVER If SMILE FM remains in possession of the Premises with theconsent of ST CLAIR SHORES after the natural expiration of this Lease a new

tenancy from monthtomonth shall be created between ST CLAIR SHORES and

SMILE FM which will be subject to all of the terms and conditions stated herein

SURRENDER OF PREMISES Upon the expiration or termination ofthis LeaseSMILE FM shall surrender the Premises to ST CLAIR SHORES in the same state

and condition as when they leased the Premises excepting reasonable use and wear

and tear and reasonable damages caused by the elements

OUT CLAUSE Should SMILE FMs authority FCC andor FederalState to

operate at this location be withdrawn this Contract may be terminated after SMILE

FM has given ninety days written notice to ST CLAIR SHORES

WORKMANSHIP SMILE FM shall configure and operate its equipment in a safeprofessional manner and in accordance with FAAFCC rules and regulations

INDEMNIFICATION ST CLAIR SHORES shall not be liable for any accidental

damage or injury to family guests invitees licensees agents or employees or to any

other person entering the Premises or the building on which the Premises are apartSMILE FM agrees to indemnify and hold ST CLAIR SHORES harmless from any

loss costs attorney fees or other damages related to SMILE FMs use or access to

the Premises

Page

INSURANCE SMILE FM shall at all times during this Lease carry liabilityinsurance in a sum no less than which shall name ST CLAIR

SHORES as an additional insured ST GLAIR SHORES shall have the right to

request and review acopy ofthe insurance binder declaration sheet or policy at any

time during this Lease upon written request

REMOVAL OF EQUIPMENT SMILE FM upon the termination ofthis Leaseshall remove all equipment antenna structure or any other materials onthe Premises

within sixty days of Lease termination SMILE FM shall provide a bond to

secure the removal of said equipment and shall name ST CLAIR SHORES as payeeon said bond in the event such equipment structure andor materials are not timelyremoved The bond shall be in asumno less than

DEFAULT In the event SMILE FM fails to comply with any of the material

provisions of this Lease ST GLAIR SHORES may terminate this Lease but onlyafter ST GLAIR SHORES has provided SMILE FM written notice by certified mail

of said default specifying the noncompliance and indicating the intention of ST

CLAIR SHORES to terminate the Lease SMILE FM shall have fortyfive daysto cure the default In the event the default is not cured ST GLAIR SHORES may

thereafter declare the Lease to be terminated In the event SMILE FM fails to timelypay the rent when due ST GLAIR SHORES may exercise any and all rights and

remedies available to ST GLAIR SHORES at law or in equity or may immediatelyterminate this Lease In the event ST CLAIR SHORES elects to terminate the Lease

it may not do so without giving SMILE FM thirty days written notice to bringthe rent current

LATE CHARGE In the event that any payment required to be paid by SMILE FM

is not made within fifteen days of the due date SMILE FM shall pay to ST

GLAIR SHORES a late fee in the amount of

GOVERNING LAW This Lease shall be governed by the las of the State of

Michigan

SEVERABILITY If any provision ofthis Lease or the application thereof shall for

any reason be determined to be invalid or unenforceable by a court of competentjurisdiction the remainder of this Lease and the application thereof shall remain

valid and enforceable by both parties hereto

BINDING EFFECT The covenants obligations and conditions herein shall be

binding on and inure to the benefit ofthe heirs legal representatives and assigns of

the parties hereto This Lease shall remain in full effect even upon transfer of the

Premises or station Provided however that this Lease and the rights and obligationsof SMILE FM shall not be conveyed sold assigned loaned or transferred to any

other entity without the express written agreement of ST GLAIR SHORES Anysuch sale loan transfer or assignment shall be considered to be a material breach of

Page

this Lease without SMILE FM having first obtainedthe express written approval of

ST CLAIR SHORES

MODIFICATION The parties agree that this document contains the entire

LeaseAgreement between the parties and that this Lease may not be modifiedchanged altered or amended in any way except through awritten amendment signedby both of the parties hereto

IN WITNESS WHEREOF the parties have caused these presents to be duly executed

ST CLAIR SHORES

By

SMILE FM

By

Title Title

Page

QDDCH x D R Outdoor Enclosure

Weight HeightLbs assembledLbs shipping weight Width

Doorssecured by three point locking system Depth

Locks via customer supplied padlocks See racking specificationsSealed with aluminum filled gaskets Useable depth

Material

AlumrflexT

Finish Painted cream NEMA Class Types available

RF properties Nonferrous NEMA R VentedNEMAVents closed loopacNEMA X

bottom louvers per door Paint Tested

top louvers In top cover Hour salt spray texturedunder AlumishieldT Hour immersion

One removable filter panes per door

fixed filter pads in top cover

Handles Height

Stainless steel padlockingWidth

Rails

TNSetc Q Rail standard

for additional rails see accessories Main BodyAlodine coated HeightHoles tapped for threads Width

Each rail supported by threeRSTRUTST DepthMaterial AlumiflexT AtumishieldT

Spacing Hang down heightor Racking available Width

Useable Height DepthUsable racking height has been revised Handles

to only fit in the opening of the door jam Protrude

which is cabinet height minus Total Space OccupiedMaximum HeightNumber of rack units per rail set WidthTotal number RUs Depth

Useable DepthMaximum Minimum

Top

Center

Bottom

Council MeetingMay

AGENDA ITEM Request from VFW Bruce Post to solicit at CityIntersections for National Poppy Day May

This is an annual event but the petitioner has asked to appear on a

Council agenda to publicize their event

ENCLOSURES Permit for Solicitations at City Intersections

PROPOSED

RESOLUTION Approve the request from VFW Bruce Post to solicit on

city street corners for National Poppy Day May at

the City intersections of Mile Harper Mile Harper and

Mile Little Mack

Motion by Seconded by

VOTE AYES

NAYS

ABSTAIN

ABSENT

iu

i

Prepared by Mary A Kotowski City Clerk Date April

City oSt ClairoresPermit for Solicitations at City Intersections

City Clerks Office Phone

Jefferson Circle Drive FaxSt Clair Shores MI marya@scsminet

l

Name of Group N rsiii

RepresentativesName Phone ass Sr

Address S a n cami Sc j

OrganizationsPurpose Tia t fy

Requested Intersections

Dates Time

Witjs

iC s r

cv i LCi rC s T

s jo i

Type of Event City Operated Nonprofit Profit

YOU MUST OBTAIN ORANGE TRAFFIC CONES FROM DPW over for diagramCALL

ALL PARTICIPANTS MUST WEAR REFLECTIVE VESTSALL PARTICIPANTS MUST BE OVER YEARS OF AGE

Tiis permit as requested is hereby approved subject to the following conditions

Benjamin M Hughes City ManagerDated

K ski City ClerkDated

M

vrc

OVER

CC Petitioner Police Dept Shift Commanders DPW

Intersection ExampleKey orange traffic cones cones at ft intervals

SOLICITATION POLICY

City of St Clair Shores

Administration will approve solicitation permits if the following criteria are met

Solicitation permit is required by any organization wishing to solicit funds in Cityintersections

Recognized Officer of Organization will sign a hold harmless agreement

Organization has had prior approval from City Council within past three years

Organization will only be approved for one weekend in a oneyear period during the monthsof April through October

Clerksoffice will track all organizations so the timing will not overlap to other groups

Any deviations from above policy will be brought to Council for approval

Organizations must use cones Their request could be denied for future requests pendingthe use of cones

Organization to apply fora refundable bond fee for the use of cones


City of St Clair Shores Solicitation Policy

Hold Harmless Agreement

TheeJGG rJ organizationsname

agreesto defend indemnify and hold harmless the City of St Clair Shores Michigan from anyclaim demand suit loss cost of expense or any damage which may be asserted claimed or

recovered against or from the City of St Clair Shores by reason of any damage to propertypersonal injury or bodily injury including death sustained by any person whomsoever and which

damage injury or death arises out of or is incident to or in any way connected with the

performance of this contract and regardless of which claim demand damage loss cost of

expense is caused in whole or in part by the negligence of the City of St Clair Shores or by third

parties or by the agents servants employees or factors of any of them

nature of artici ants Printed name of all artici ants Date

J Aoc a

l a

yssrr

G j

tea Ir g TcaG

CEQeGE hET ta

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RELEASEINDEMNIFICATION

I Borrower choose to borrow certain property andor equipment of the City of Saint Clair

Shores to wit

Assumption of Risk

Borrower recognizes that there are known and unknown risks dangers and hazards that could injure or harm Borrower other

persons andor property while using such property andor equipment With this in mind Borrower does hereby voluntarilyassume all risk dangers and hazards that Borrower may encounter as part of or use of such property andlor equipment

Release

Borrower further agrees to release acquit holdharmless and forever discharge the City of Saint Clair Shores and any and all

of their agents and successors from any and all claims demands damages costs expenses and causes of actions arising from

any act or occurrence arising from use of such property andorequipment

Indemnification

Borrower agrees to use the property andor equipment so as not to endanger any person or property Borrower further agrees to

indemnify and defend the City of Saint Clair Shores against any and all claims of Borrower Borrowers agents andor any

persons arising outof activities conducted by Borrower or Borrowers agents

Subscribed and sworn to before me

this day of

Notary Public

County MichiganActing in CountyMy Commission Expires


Council MeetingMay

AGENDA ITEM Request from NineMack Merchants Association to hold the

Annual Junefest on Saturday June from am to

pm on Greater Mack Nine Mile to Cavalier Drive closingthis portion of Greater Mack for the event from am to

pm

BACKGROUND Hours for street closing amuntipm

This is an annual event but the petitioner has asked to appear before Council to

advise residents of the street closing and to advertise the event

ENCLOSURES Application for Special EventsInsurance

PROPOSED

RESOLUTION Approve Annual request of the NineMack Merchants Associationto hold the Annual Junefest on Saturday June from

am to pm on Greater Mack Nine Mile to Cavalier

Drive closing this portion of Greater Mack from Mile to Cavalierfor the event from amto pm


VOTE AYES

NAYS

ABSTAIN

ABSENT

a

Prepared by Mary A Kotowski City Clerk Date May

l

its ojt airorPermit fair Special Events Festivals Fairs Carnivals Other Charitable EvHts

Please circle which eventyoure applyingforCity ClerksOffice Phone

Jefferson Circle Drive FaxSt Clair Shores MI marya@scsminet

Date l L

Name of OrganizationBusiness lt e crfsscrrAddress Gam tcrc C SCS cG

Phone tn c

Contact Personr CSrE r rteAddress

Phone C CcO r Sf

rName of Eventrfrat e Type of Event trlDate and Time of Event z cxlC

Location of Event fit C cG Cvr ac

Details of the Eventfea cCvrr irr stele

IF USING A CITY PARK PLEASE BE SURE TO SECURE A PARK PERMIT FROM PARKS NRECREATION STEPHENS

YES NIs the event outside

Will you be putting signs up If yes please apply for a temporary sign permitWill you be using a tent If yes you must provide fire retardants Fire Marshala royal is re aired far all tents

Will you be using outside electricity If yes you must contact CDI forElectrical Ins ection fee and provide us with receiptWill you have any coin or token operated machines or video games at theevent If yes these machines must be approved by the Police Chief

Special conditions fee per machine per day for coinltoken operatedmachines pa able to CDI receiptWill sidewalks be used

Will streets be used

Are barricadescones requestedHow many barricades cones

Must be returned to DPW followin work da OOam m

Deposit required for overtime costs to the City

The following documents must be attached

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A detailed map showing the location of the event streets to be closed and affected intersections

Approval letters from the affected neighborhood residents and businessesFestivalsFairsCarnivals A copy of the State of Michigan Certificate of Inspection of Rides must be approved bythe Fire Marshal

Please Submit any additional information that may be pertinent such as

Brochures Letters of Recommendation Requested miscellaneous support documents on Organization letterheadThe applicant hereby applied foranoncompetitiveSpecial Event permit for the event described above and on theattachments

Note If you are preparing food you need to obtain a food handlers permit from the Macomb County Health DepartmentInformation is attachedThe applicant agrees to hold harmless indemnify and defend the City of St Clair Shores its officers and employeesfrom any liability which may arise outofthis event Applicant shall maintain General Liability Insurance with limits of

liability of not less than One Million Dollars OOfl per occurrence and or aggregate combined single limit for

Cc Pefifioner Code Enforcement Fire Marshal Traffic Lt Police Dept Tim Haney DPW PRwattachments wattachments if insurance needed if applicable

personal injury bodily injury air pi rty damage St Clair Shores shall be named i additional insured on

applicats General Liability Insurance Policy and also shall be named on applicants automobile policies if any vehicleswill be used AMOUNT MAY NEED TO BE INCREASED DEPENDING UPON SIZE OF EVENT AND SUBJECT TO

APPROVAL OF CITY MANAGER

The applicant agrees to comply with all City and County ordinances and regulations in connection with the event and to

pay the City for its direct costs in connection with staging this event if assessed

Special Events with Music Disclaimer Should the PD receive a complaint regarding the volume of the music and

the responding officers determine the volume to be unreasonable the responding officers shall summon an onduty

supervisor If the responding supervisor deems the music volume unreasonable the ApplicantHomeowner shall reduce

the volume to a level deemed acceptable by the onduty supervisor Should the ApplicantHomeowner fail or refuse to

reduce the volume to a reasonable level as determined by the supervisory officer then the permit would be void and the

homeowner would be subject to any and all enforcement action

rrApplicants SignaturGJ J Zc i S

DATES ROUTED TO DEPARTMENTS FOR INSPECTIONS

The foregoing information is provided for you information andor approval Please acknowledge and return to

the City ClerksOffice

Department Approved SignatureCost

estimates

Community DevelopmentCR OK with CDI

City ClerkMAK OK

MB The Fire Prevention has

no objections at this time

Emergency equipment shall be

Fire able to access these areas as

Route well as all fire hydrantsunobstructed at all times Fire

Codes shall be followed the

event

Insurance waivers required TH oK

Insurance Participant Waivers Insurance received

Hold HarmlessGB No problems from PD as

Police long as traffic laws are

enforced

BB DPW has no objection to

this event being held As

normal we are happy to assist

Department of Public Works with the event organizersrequests and ask that they

Route Road Closures contact us weeks prior to theevent being held to review the

cones and barricades they are

re uestin

Parks RecreationGE No problem Parks Rec

This Permit as requested is hereby approved subject to the following conditions

Cc Petitioner Code Enforcement Fire Marshal Traffic Lt Police Dept Tim Haney DPW PR

wattachments wattachments if insurance needed ifapplicable

APPROVED DENIED

Benjamin M Hughes City Manager

DAT

Mary A Kotowski City Clerk

Note This permit does not relieve applicant from meeting any applicable requirementsof law or other public bodies or agencies

Cc Petitioner Code Enforcement Fire Marshal Tratfic Lt Police Dept Tim Haney DPW PRwattachments wattachments if insurance needed if applicable

FROM MARK BRTEN PAGE

Cks

CERTTICATEtF INSURANCETHIS CERTIFICATE IS IssUFA AS A MATT NFDRMATION DNLr AND coNFER Np RIGHTS UPON THE CERTIFICATE MOLDER THIS CERTIFICATE DOES Na

AFFIRMATIVELY OR NEGATIVELYAMEkD EXTEND OR ALTER THE COVERAGE AFFORDED gY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOEfi NOTCONSTITUTE A CONTRACTfitTWEEN THE IBSUINt INSURER AuTHORRDREPRFEMATNEOR PRODUCER AND THE CERTIFICATE MOLDERIM RT IF Ibe certlflceleBalder i an ADDITIONAL INURFA a polfcypoa mustbe entloreed IfSUEROCATION ISWAIVED auhJect phe terms and condltlom o thepcitcysortein palicioe mey squire an endorsemenk A slatemenl on Ihecertlflceto does natconfer rignte to Inacertltlcete Bolder to Ileu of such endoraelnentsPRODUCER

BROWN IIROWIV OF DETROIT

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STRt ING HEIGHTS MIINSURERJS AFFORDING COVERAGE

INSURED INSURERA NAUTILUS INSURANCE COMPANY

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THIS IS CERTIFY THAT POLICIES OF INSURANCE LISTEDtEL W NAVE I D TO THE INSURED NAMED ABOVE FDR THE PDLlCYPERIOD INDICATED

NOTWITNSTANDINGRNY REpUIREMENT TERM OR CONDffNOF ANY CONTRACT DR pTHER pDCUMENT WITH RESPIcCI TO WHICH THIS DERTIFICATE MAY E ISSUED OR

MAY AERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN SUBJECT TC Ail THE TERMS EXCLUSIONS ANp CONDITIONS OF SUCH POLICIES LIMITS

SHOWN MAY MAVE BEEN REDUCED iY PAID CLAIMS

INSR TYPE OF INSURANCE POLICY NUMB R ICY EFF POLICY ECP LIMITS

LTR fMtRKUYYYY IMMNtbYYYYJGENkRLLALffY EACHOCGURRENCE ahcJDII

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INFORMATIONCeRTIFICAT BOLDER NAMED AS ADDITIONAL INSURED AS PER FORMCCD

EVENTA MILE GREATER MACKAVE ST CLRSHORES MI

TMIS CERTIFICATE OF INSURANCE NEfiHER AFFIRMATIVELY NOR NEOATIVEIYAMENDS EXTENQ pR ALTERSTHE COVERAGE AFFORDED BY POLICY NUMBER NN

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CERTIFICATEIptDR CAtYCELLATIpN

SHOULb AIYY OF TILE ABOVE DESCRIBED POLICIES SE CANCELLED

CITY OF ST CLAlR SHORES IIEFORE TETEEXPIRATIONDATE TTIEREOF NOTICE WILL BE DELIVERED

DOtIiFkRRSONCIRCLE DR tNARAANCF WkTII TIIE POLICY PROYISIOiYS

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CERTIFICATE MW

I GIVE THE CITY OF ST GLAIR SHORES PERMISSION TO CLOSE MACKBETWEEN MILE ROAD AND MACK DRIVE

THE DATE OF SATURDAY JUNE

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THE DATE OF SATURDAY JUNEFROM AM TO PM

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Council MeetingMay

AGENDA ITEM Request from the St Clair Shores Waterfront Environmental

Committee to hold the th Annual Nautical Coast Cleanupon Sunday May from am pm

BACKGROUND This is their th Annual Event in the City and it is placed on

the agenda at the petitionersrequest to announce the event

ENCLOSURES Application for Special Events

Event Flier

PROPOSED

RESOLUTION Approve the request from the St Clair Shores Waterfront

Environmental Committee to hold the th Annual Nautical

Coast Cleanup on May from am pm


VOTE AYES

NAYS

ABSTAIN

ABSENT

Prepared by Mary A Kotowski City Clerk r Date April

fi

Print Form

City of StairhoresPermit for Special Events Festivals Fairs Carnivals Other Charitable Events

Please circle which event youre applyingforCity Clerks Office Phone

efFerson Circle Drive Fax

St Clair Shores MI

marya@scsminetDate JCf

Name of OrganizationBusiness cUCiCCtsCGf

AddressPhone

Contact PersonAddress

t

DPW PRif appiicabie

C t r f tif

afPhone Er

Name of Event iCltoype of Event fcS C SDate and Time of Event iCCf rLocation of Event

YES NO

Is the event outside

Will you be putting signs up If yes please apply for a temporary sign permitWill you be using a tent If yes you must provide fire retardants Fire Marshal vsa royal is re uired for all tentsWill you be using outside electricity If yes you must contact CDI forElectrical Ins ection fee and rovide us with recei tVUII you have any coin or token operated machines or video games at theevent If yes these machines must be approved by the Police Chief

Special conditions fee per machine per day for cointoken operatedmachines a able to CDI recei t

Will sidewalks be used

VUII streets be used

Are barricadescones requestedHow many barricades conesfMust be returned to DPW followin work da OOam m

Deposit required for overtime costs to the City

Details of the EventfrCXSCClLSCfGALirS

IF USING A CITY PARK PLEASE BE SURE TO SECURE A PARK PERMIT FROM PARKS

RECREATION STEPHENS

The following documents must be attachedA detailed map showing the location of the event streets to be closed and affected intersections

Approval letters from the affected neighborhood residents and businessesFestivalsFairsCarnivals A copy of the State of Michigan Certificate of Inspection of Rides must be approved bythe Fire Marshal

Please Submit any additional information that may be pertinent such as

Brochures Letters of Recommendation Requested miscellaneous support documents on Organization letterheadThe applicant hereby applied foranoncompetitiveSpecialEvent permit for the event described above and on the

attachmentsNote If you are preparing food you need to obtain a food handlers permit from the Macomb County Health DepartmentInformation is attachedThe applicant agrees to hold harmless indemnify and defend the City of St Clair Shores its officers and employeesfrom any liability which may arise out of this event Applicant shall maintain General Liability Insurance with limits of

liability of not less than One Million Dollars per occurrence and or aggregate combined single limit for

Cc Petitioner Code Enforcement Fire Marshal Traffic Lt Police Dept Tim Haneywiattachments wattachments if insurance needed

personal injury bodily injury and property damage St Clair Shores shall be named as an additional insured on

applicants General Liability Insurance Policy and also shall be named on applicants automobile policies if any vehicles

will be used AMOUNT MAY NEED TO BE INCREASED DEPENDING UPON SIZE OF EVENT AND SUBJECT TO





the responding officers determine the volume to be unreasonable the responding officers shall summon an ondutysupervisor If the responding supervisor deems the musicvolume unreasonable the ApplicantHomeowner shall reduce

the volume to a level deemed acceptable by the onduty supervisor Should the ApplicantHomeownerfall or refuse to



Applicants Signature


The foregoing information is provided for you information andor approval Please acknowledge and return to


pI

p pDe artment A roved SignatureCost

estimates

Community DevelopmentC Rayes OK

City ClerkM Kotowski OK

Fire M Bodnar No

Route obections

Insurance waivers required T Haney OKInsurance Participant WaiversHold Harmless

Police G Bowlin OK

B Babcock No objections

Department of Public WorksWe are happy to assist with

Route Road Closuresthe cleanupand ask the

event organizers cantact us

weeks prior to the event

Parks Recreation G Esler OK


APPROVED DENIED


DATE


Note This permit does not relieve applicant from meeting any applicable requirements of law

or other public bodies or agenciesCc Petitioner Code Enforcement Fire Marshal Traffic Lt Police Dept Tim Haney DPW PR

wattachments wattachments if insurance needed if applicable

St Clair Shores Waterfront Environmental CommitteeJefferson Circle Drive

St Clair Shores MichiganEMailscswateradvisoryalycoscom

For Immediate Release

AprilContacts St Clair Shores Cleanup Dave Rubello

Lake St Clair Celebration Joe St JohnJefferson Yacht Club Ken Kmieske

th Annual Nautical Coast Cleanup and

Lake St Clair Celebration

Sunday May from am untilZpm

tClair Shores MIThe St Clair Shores Waterfront Environmental Committee in

association with the Jefferson Yacht Club would like to invite you to the th Annual

Nautical Coast Cleanup and Lake St Clair Celebration This volunteer event has

gathered more than tons of debris from the Lake St Clair shoreline Once again we

are encouraging everyone to join our efforts Volunteers are what made this event the

success it has been in the past and it is the volunteers who will make this event a success

again this year Come by yourself bring a friend or bring your whole family

Sunday May

amis registration and continental breakfast atJefferson Yacht Club located atJefferson at on the Nautical Mile in St Clair Shores

Targeted areas are Veterans MemorialBeach in St Clair ShoresBlossom Heath Beach in St Clair Shores

Champine Park at Mile Road

Chapaton Retention Basin shoreline at Mile Road

There will be a Lake St Clair Celebration lunch from noontipmat

Jefferson Yacht Club Free concert with BBQ hot dogs chips and beverages

Sponsored by the We Are Here Foundation Jefferson Yacht ClubCSSenior ActivityCenter Waste Management Trader Joesand Other Local Businesses

D

Volunteer for the th AnnualLake St Clair Cleanup Celebration

Sunday MayPresented By St Clair Shores Waterfront Environmental Committee

and Jefferson Yacht Club

WetireTerre eftsndratiozTo Donate Your Boat Call

Advanced Aquatics Diving Trash Headquarters More Info Phone bWebsitewwwangelfirecommiscswateradvisory Email scswateradvisory@lycoscom

VOLtlNTEERS NEEEOThis volunteer event has gathered more than TONS

of debris from the Lake St Clair Shoreline Once again this

year we are encouraging everyone to join our efforts to clean

up the beaches and our shoreline Volunteers are what made

this event the success it has been in the past and it is the

volunteers who will make this event a success this year This

has grown into a tremendous done in a day event the largestin the Midwest Wellsee you on May th

Please Bring Rakes Gloves Boots and Waders

Care Enough to CommitGreat Fun for the Whole Family

Come celebrate and volunteer with us

ScheduleCheckInContinental Breakfast

Jefferson Yacht Club JYCJefferson at z on the Nautical Mile

noon Lake St Clair Clean UpVeterans Memorial BeachBlossom Heath Beach

Chapaton Retention Basin Shoreline

Champine Park Shoreline

Lake St Clair Celebration Lunch

pm at Jefferson Yacht ClubHot Dogs Chips BeveragesLive Music Environmental Forum

COME RAIN OR SHINEONLY THUNDERSTORM WILL POSTPONE EVENT

DETACH AND MAIL TO

We Are Here Foundation Trash Headquarters Greater Mack Ste St Clair Shores MichiganPREREGISTRATION FORM

YES IWANT TO VOLUNTEER

VeteransMemorial Beach

Blossom Heath Beach

Chapaton Shoreline

Homeowner Group

Name

Address

City Zip

PhoneDay

Email

School AttendingWaiver and Apeement to Indemnify I desire to perform certain services Services relating to the Nautical Coast Cleanup Cleanup for the St Clair Shores

WaterfrontEnvironmental Committee the Committee I understand and acknowledge that certain risks may be associated withperforming the Services I voluntarily and

knowingly execute thisdocumentand waiveany and all right claims and causesofaction including any actions involvingbodily injury orpoperty damage occurringwhile engagedin performing Services relating to theCleanup fortheCommittee Further I agree to indemnify defend and holdthe Committee and theCity of St Clair Shores harmless from and

against any and all liability damage loss cost andexpense incurred as aresult ofany claim demand orcause ofaction brought againstthe Committee orthe City of StClair Shores

forbodily injury orproperty damage suffered as aresult ofmynegligent reckless orwilful actintheperformance ofany Services relatingto theCleanup Persons under mustbe

accompanied by an adult

Signatorys Signature Signature ofLegal Guardian Required if Signatory is aMinor

th Annual Nautical Coast CleanupSunday May

AssignmentsCoordination DaveRubelloJoeSt JohnLive Music by to be determined Dave

City Services Waste Management Coordination Bryan BabcockRonDemski

Dive Team Coordination Mike Wrubel if neededTow Truck Coordination Joewill contact Official Towing if neededPress Releases JoelDave

Putting banners up at JYC Veterans Memorial Park Nautical Mile Civic Arena Joe

Flyer coordination printing Dave

Printing of Posters X by PIP Joe

Advertising campaign city offices website BB JoeTshirts S Large Extra Large TomDonations from businesses Cecilia Ninos fruit tray doz donuts Joe TraderJoes

Coordination and informational letters to all homeowner groups Joe

Registration designating target sites for volunteers Cecilia Heidi master gardener crew

Continental breakfast coffee setup am Ken JYC crew

Pickup supplies food last minute things etc on Friday I Joe Tom

Making sure recycle bins are available at different locations SteveFood preparation at Trash Bash Jack Dennis Ken

Equipment stored at Erinsgarage Cleanup site distribution plan tobe determined

Return equipment to Erins garage SI Dave Joe Mark HChristian Erin

Tables and chairs gas BBQ grill coffee KenSenior Center transportationwdrivers JoeSue Fickau buses at Sam

Signing Student Community Service forms Cecilia HeidiFlier Distribution Plan see next pagePut Cleanup on Council Agenda for get Nautical Coast Cleanup permit JoeAttend City Council Meeting on Joe Mark Hodorek Christian

Target Areas Trash CaptainsCleanup Day Overall Coordination DaveJoeVeterans Memorial Beach Peter Ben ChristianBlossom Heath Beach Fishing pier Mark Kevin Bill

Champine Fark shoreline Mile Erich

Chapaton Retention Basin shoreline Erin SteveJefferson Yacht Club Ken Kmieske

Homeowner groups will take care oftheir own areas

Cell Phone Numbers far Cleanup SitesRan Demski CSfi Mobil truckJim Harbison C Mobile truckPeter McInnes CS VeteransMemorial BeachBenDAngelo C VeteransMemorial BeachErich Eggert C Champine Park shorelineKen Kmieske CS Jefferson Yacht ClubHeidi McInnes CS Jefferson Yacht ClubErin Stahl C Chapaton Retention Basin shorelineMark Baton C Blossom Heath BeachKevin Hertel CS Blassam Heath BeachTam Cleaver C S Chainsaw Operations if neededDave Rubello C Coordination

Council MeetingMay

AGENDA ITEM Request from Michigan Parkinson Foundation for Walkathon

K Run on May from am walkathon to take

place on the South Lake Athletic Complex all weather track and

the K run to proceed on sidewalks from South Lake Athletic

Complex between and Mile Road from Ursuline to Little

Mack and Harper

PLEASE NOTE THAT THE PETITIONER HAS ASKED TO BE ON THE COUNCILAGENDA EVEN THOUGH THIS IS HAS BECOME AN ANNUAL EVENT

BACKGROUND The Walkathon K run is going to be on the sidewalks onlyand the route has been reviewed and approved by the Police

and Fire Departments

ENCLOSURES Application for Special Event

Map of K run route

Certificate of Liability InsuranceEvent fliers

PROPOSED

RESOLUTION Approve the Request from Michigan Parkinson Foundation for

Walkathon K Run on May from am

walkathon to take place on the South Lake Athletic Complex all

weather track and the K run to proceed on sidewalks fromSouth Lake Athletic Complex between and Mile Road from

Ursuline to Little Mack and Harper beginning at amwith

the run lasting approximately minutes subject to participantsagreeing to stay on the sidewalks and adhere to all laws and

ordinances pertaining to pedestrians


VOTE AYES

NAYS

ABSTAIN

ABSENT

Prepared by Mary A Kotowski City Clerk Date Aprili

it otchairores RCEfYO BYy ItY Ot St CLAIRiIifZFS

Permit for Parades Fun Runs Fun WaIIRxs iFrlr

City Clerks Office Phone

Jefferson Circle Drive irax q qSt Clair Shores MI marya@scsminet

Date l

Name of OrganizationBusiness rICrI AuliilLtwNOA it ateinFAddress otvci iFCwtoi e tStJtbrrirntsI

Phone ScUt ft

Contact

AddressPhone

S y

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WCwThcntalcn S K un

iName of Event b lttF iCssely antArtType of Event Nack t

Date and Time of Event zn trushjo

Location of Event c lDescribe the Event t

vr

Scia ColiditionsJ

YES NO

Will you be putting signs up If es please ap for temporar sign permitWill sidewalks be used

Will streets be used

Are barricadeslcones requestedHow many barricades cones


The following documents MUST be attachedA detailed map showing the location of the event streets to be closed and

affected intersections

Please submit any additional information that may be pertinent such as

Brochures Letters of Recommendation Requested miscellaneous supportdocuments on Organization letterhead

The applicant must obtain a Park Permit from Parks Recreation if event held in

a City ParkThe applicant agrees to hold harmless indemnify and defend the City of St Clair

Shores its officers and employees from any liability which may arise out of this

event Applicant shall maintain General Liability Insurance with limits of liability of

not less than One Million Dollars per occurrence andor aggregatecombined single limit for personal injury and property damage St Clair Shores shall

be named as an additional insured on applicants Genera Liability Insurance Policyand also shall be named on applicants auto policies if any vehicles will be used

cc Traffic Lt Police Dispatch Fire Dept P R andJor DPW if applicable Petitioner

The applicant agrees to comply with all City and County ordinances and regulationsin connection with the event and to pay the City of its direct costs in connection with

staging this event if assessed



The foregoing information is provided for your information andor approval Please

acknowledge and return to the City Clerks office

Department Approved Signature Date

Community Development OK Rayes

City Clerk OK Kotowski

Fire OK Bodnar The FireRoute Prevention Bureau has no

objections at this time

Please remember nat to

have fundraising signsplaced sa the ability of

locating fire hydrants are

hindered

Required Items OK HaneyInsurance Participant Waivers HoldHarmless

Police OK Bowlin As long as participantsIalltrafific laws

Department of Public Works OK Babcock emaiied South Lake

Route Road Closures with his concerns

Parks Recreation OK Esler

This permit as requested is hereby approved subject to the following conditions

APPROVED DENIED DATE

Benjamin M Hughes City Manager Mary A Kotowski City Clerk

NOTE This permit does not relieve applicant from meeting any applicable requirementsof law or other public bodies or agencies

LAWS PERTAINING TO PEDESTRIANS

Applicability of regular traffic control signals to pedestrians special pedestrian control

signals violation as civil infraction

Sec

If special pedestrian control signals are not utilized the regular traffic control signals as indicated in

section shall apply to pedestrians as follows

a Green indication Pedestrians facing the signal may proceed across the roadway within a marked or

unmarked crosswalk

b Steady yellow indication Pedestrians facing the signal are advised that there is insufficient time to

cross the roadway and a pedestrian then starting to cross shall yield the right ofway to all vehicles

c Steady red indication Pedestrians facing the signal shall not enter the highway unless they can do so

safely and without interfering with vehicular traffic

d Red with arrow Pedestrians facing the signal shall not enter the highway unless they can do so safelywithout interfering with vehicular traffic

Ifspecial pedestrian control signals are installed they shall be placed at the far end of each crosswalk

and shall indicate awalk or dontwalk interval These special signals shall apply to pedestrians onlyto the exclusion ofa regular traffic control signal or signals which may be present at the same location as

follows

a Walk intervalPedestrians facing the signal may proceed across the highway in the direction ofthe

signal and shall be given the right ofway by the drivers ofall vehicles

b Dontwalk steady burning or flashing intervalApedestrian shall not start to cross the highway in

the direction of the signals but a pedestrian who has partially completed crossing on the walk interval of

the signal shall proceed to a sidewalk or safety island while the dontwalk interval of the signal is

showing

A person who violates this section is responsible for a civil infraction

R Rule Pedestrians trafficcontrol signals privileges and restricts violation as civil

infraction

Pedestrians are subject to trafficcontrol signals at intersections as provided in section of the act

and part of this code At all other places pedestrians shall be accorded the privileges and shall be

subject to the restrictions stated in this part

A person who violates this rule is responsible for a civil infraction

R Rule Crossing roadway at right angles to curb required violation as civil

infraction

A pedestrian shall not except in a marked crosswalk cross a roadway at any other place than by a

route at right angles to the curb or by the shortest route to the opposite curb

A person who violates this rule is responsible for a civil infraction

R Rule Pedestrians yielding rightofway violation as civil infraction

Every pedestrian who crosses a roadway at any point other than within a marked crosswalk at an

intersection shall yield the rightofway to all vehicles on the roadwayA person who violates this rule is responsible for acivil infraction

R Rule Pedestrians yielding rightofway to emergency vehicles violation as civil

infraction

A pedestrian shall yield the rightofway to an authorized emergency vehicle under the conditions

prescribed in the Act

A person who violates this rule is responsible for acivil infraction

R Rule Pedestrians crossing between adjacent intersections violation as civil

infraction

Where trafficcontrol signals are in operation pedestrians shall not cross the roadway except in a

marked crosswalk

A person who violates this rule is responsible for acivil infraction

R Rule Pedestrians crossing roadway in business district violation as civil infraction

In any business district a pedestrian shall not cross a roadway other than in a crosswalk

R Rule Pedestrians soliciting ride employment or business in roadwayprohibited violation as civil infraction

A person shall not stand in a roadway for the purpose ofsoliciting a ride employment or business

from the occupant ofany vehicle

A person who violates this rule is responsible for a civil infraction A person who violates this rule is

responsible for acivil infraction

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AcRO CERTIFICATE OF LIABILITY INSURANCE siiaoZrrTHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS AUTHORIZED

REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER

IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policyiesmust be endorsed If SUBROGATION IS WAIVED subject to

the terms and conditions of the policy certain policies may require an endorsement A statement on this certificate does not confer rights to the

certificate holder in lieu of such endorsementsPRODUCER CONTACTLlsa Case

NAME

Ralph C Wilson Agency Inc PNONE FAx

Telegraph te E DRIE saC@TCwanet

BOX INSURERS AFFORDING COVERAGE NAIC

Southfield MI INSUaeRAHarle sville bake States

INSURED INSURERBACCldent Fund insurance Com an

Michigan Parkinson Foundation INSURERC

Telegraph Road INSURER D

Ste INSURER E

Bin ham Farms MI INSURER F

COVERAGES CERTIFICATE NUMBER Master REVISION NUMBERTHIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD

TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISINDICATED NOTWITHSTANDING ANY REQUIREMENTCERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMSEXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS

INSRLTR TYPE OF INSURANCE

A U R

POLICY NUMBERPOLICY EFFMMIDDYYYY

POLICY EXPMMDDYYYY

LIMITS

GENERAL LIABILITY EACH OCCURRENCE

X COMMERCIAL GENERAL LIABILITY PREMISES Eaoccurrence

A CLAIMSMADE OCCUR AJ MED EXP Any one person

PERSONALADVINJURY

GENERAL AGGREGATE

GENLAGGREGATE LIMIT APPLIES PER PRODUCTS COMPOPAGG OOO OOO

X POLICYPRO

LOC

AUTOMOBILE LIABILITY EeaocideDSINGLE LIMIT

ANY AUTOBODILY INJURY Per person

AALL OWNED

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AU A ONONOWNED DAMAGEnRpeX HIRED AUTOS

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A EXCESS LIAB CLAIMSMADE AGGREGATE

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B WORKERS COMPENSATION XWC STATU OTH

AND EMPLOYERS LIABILITYANY PROPRIETORPARTNEREXECUTIVE

Y NEL EACH ACCIDENT

OFFICERMEMBER EXCLUDEDMandatory In NH

N ACV EL DISEASE EA EMPLOYE

If yes describe underDESCRIPTION OF OPERATIONS below EL DISEASE POLICY LIMIT OOO

A Professional Liability AJ Each Incident

Aggregate

DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES Attach ACORD AddRional Remarks Schedule If more space Is requiredRE WalkAThou and R Run May South Lake High School

Certificate holder is added as Additional Insured General Liability with respect to captioned event

laKllrllACrVLUCR liAlVGLLMrIVI

City of St Clair ShoresAttn City Clerk Office


SHOULDANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN

ACCORDANCE WITH THE POLICY PROVISIONS

AUTHORIZED REPRESENTATIVE

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Council MeetingMay

AGENDA ITEM Request from Wigs Kids to hold an IndoorOutdoor Pig Roast naAnniversary Event at Harper on Sunday June from

pm pm

BACKGROUND The event will recognize the second anniversary of their Wellness

Center opening There will be food raffles music with the

community invited to attend Daytime event only

ENCLOSURES Application for Special EventDiagram of event layoutCertificate of Liability InsuranceLetter from Foundation

Approval from adjoining businessesEvent Flyer

PROPOSED

RESOLUTION

Motion by

Approve the Request from Wigs Kids to hold an IndoorOutdoor

Pig Roast nd Anniversary Event at Harper on Sunday Junefrom pm pm

Seconded by

VOTE AYES

NAYS

ABSTAIN

ABSENT

f

Prepared by Mary A Kotowski City Clerk l Date April

Print Form

CityojtClairjoresPermit for Special Events Festivals Fairs Carnivals Other Charitable Events

Please circle which event yoitre applyingforCity Clerks Office Phone

Jefferson Circle Drive Fax

St Clair Shores MI marya@scsminet

DateMarch

Name of OrganizationBusinessWigs Kids

Address Harper Avenue St Clair Shores MI

Phone

Contact Person Maggie Varney Founder CEO

Address same

Phone D

Name Of Eventnd Anniversary Event

Type Of Event Community CelebrattaDate and Time of Event Sunday June

LOCatlon Of Event Wigs Kids Wellness Center Harper Ave St Clair Shores MI

Details Of the Event Indooroutdoor event recognizing the second anniversary of the Wellness Centeropening Food raffles music community invited to attend Daytime event only

IF USING A CITY PARK PLEASE BE SURE TO SECURE A PARK PERMIT FROM PARKSRGfRFATICIN MM RTFPHFNS RR ddrA

YES NO

Is the event outside X

Will you be putting signs up If yes please apply for a temporary sign permit X

Will you be using a tent If yes you must provide fire retardants Fire Marshal Xa royal is re uired for all tents

Will you be using outside electricity If yes you must contact CDI for XElectrical Ins ection fee and rovide us with recei t

Will you have any coin or token operated machines or video games at the

event If yes these machines must be approved by the Police Chief

Special conditions fee per machine per day for cointoken operated Xmachines a able to CDI recei t

Will sidewalks be used X

Will streets be used X

Are barricadescones requestedHow many barricades cones

X


Deposit required for overtime costs to the City X

c

cr

cnrsrm

cncrnv

a

The following documents must be attached

A detailed map showing the location of the event streets to be closed and affected intersections

Approval letters from the affected neighborhood residents and businesses

FestivalsFairsCarnivals A copy of the State of Michigan Certificate of Inspection of Rides must be approved by

the Fire MarshalPlease Submit any additional information that may be pertinent such as

Brochures Letters of Recommendation Requested miscellaneous support documents on Organization letterhead

The applicant hereby applied for anoncompetitiveSpecial Event permit for the event described above and on the

attachments

Note If you are preparing food you need to obtain a food handlers permit from the Macomb County Health Department

Information is attached

The applicant agrees to hold harmless indemnify and defend the City of St Clair Shores its officers and employees

from any liability which may arise out of this event Applicant shall maintain General Liability Insurance with limits of

liability of not less than One Million Dollars per occurrence and or aggregate combined single limitfor

Cc Petitioner Code Enforcement Fire Marshal Traffic Lt Police Dept Tim Haney DPW PR

wattachments wattachments if insurance needed if applicable

personal injury bodily injury and property damage St Clair Shores shall be named as an additional insured on

applicants General Liability Insurance Policy and also shall be named on applicants automobile policies if any vehicleswill be used AMOUNT MAY NEED TO BE INCREASED DEPENDING UPON SIZE OF EVENT AND SUBJECT TO





the responding officers determine the volume to be unreasonable the responding officers shall summon an ondutysupervisor If the responding supervisor deems the music volume unreasonable the ApplicantHomeowner shall reduce

the volume to a level deemed acceptable by theonduty supervisor Should the ApplicantHomeownerfall or refuse to




DATES ROUTED TO DEPARTMENTS FOR INSPECTIQNSThe foregoing information is provided for you information andor approval Please acknowledge and return to


Department Approved SignatureCost

estimates

Community DevelopmentcR K with CDI

City ClerkMAK OK

Fire MB See attached from Fire

Route

Insurance waivers required TH OK

Insurance Participant Waivers Insurance received

Hold Harmless

PoliceGB No problems from PD as

long as laws and ordinances

are followed

Department of Public Works BB The DPW has no

Route Road Closures objection to this event beingheld

GE No problem Parks

Parks Recreation Recreation


APPROVED DENIED


DATE


Note This permit does not relieve applicant from meeting any applicable requirementsof law or other public bodies or agencies

Cc Petitioner Code Enforcement Fire Marshal Traffic Lt Police Dept Tim Haney DPW PRwattachments wattachments if insurance needed if applicable

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WIGS OP ID GYC

AoRO CERTIFICATE F LIABILITY SURANCE ToazorlHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO BIGHTS UPON THE CERTIFICATE HOLDER THIS

I CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES

BELOW THIS CERTIFICATE OF NSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS AUTHORIZED

RPPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER

E IMPORTANT If tits certificate hDlder is anAaRIONAL INSURED the policyiesmust be endorsed If SUBROGATION IS WAIVED subject to

thearms and wnditions ofthe policy certain policies may require an ertdorsement A statement on this certificate does not confer rightsto the

certificate holderin lieu Df such endorsements

PRODUCER xaMEcMearlnsuranceA encylnc PHONE Fz

Thirteen Mile ac Nu Ext Ar No

Warren Mt EhIAIL

Gerald CastleADDRESS

NSURERfaAFFORDING COVERAGE NAICi

wsuRERAWesHleld Insurance

INSURED Wigs KldsWellness Center INSURER@

aHarperSt GlairShoreS MI

INSURERC

INSURER D

tNSURERE

cavtRnGES CERTEFICATE NUMBER REVISION NUMBER

THIS IS TO CERIFYTHAT THE POLICIES F INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED AESDVE FOR rtNvuVY rtrcluu

INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOGUMEN WITH RESPECT TOAHCHTHIS

CERTIFICATE MAY E ISSUED OR MAY PERTAIN THE INSURfiNCE AFFORDED BY THE POLICIES DESCRIBED HERENIS SUBJECT TO ALL THE TERMS

EXCLUSIONS AND CONDITIONS OF SUCH PDLICISLaVIfTS SHOWN MAY HAVE BEEN REDUCED ESY PAID CLAIMS

I YEFF MOmYYYP UMITSLTR TYPE OFINSORANCE POUCY NUMBER I o Y

G ENERAL UA@IUTY EACH OCCURRENCE bODDO

A COMMERCIALGENERALLIABILITY X LWPzS IfpREMIStS Eaeccurenee S

CLAIMSMADE O OCCUR MEDEPAnyone Gerscn S

pERSONALSADYINJURY S tDD

f GENERAL AGGREGATE S Y

ATELIMTAPPUESPERGENLAGGRE PRODUCTSGOMPOPAGGu

POLCYPRD

LOC ICOwaINED SINGLE LRkIT

AUTOIAOBRE LIABILITY EaacadoM E

ANY AUTODILYINJURY Par person S

ALL OWNED SC HEOULED DILYINJURY Per acCCenl SAUTCS

HIR ED AUTOSypNOKNED

T

PROPERTY DAMAGEFer aCtJdnnt

SAU OS

f

LRNBRELLA tIAB OCCUR EACfi OCCURRENCE S

EXCESS LW@CLAfMSWCE AGGRELATE S

OED RETENTION SS

WORKERS COMPENSATIONWCSTATU OTH

T Y IT R

AND EMPOYERS LVlaILTY YN

ANYFROP RIETORPARTNERIEECUTIVE EEACH ACCIDENT S

pFFICERMEMSEREICLUOELY

Mandstory to NINrA

c DISEASE EA EMPLOYEE S

Ives desalts under

DESCRIPTION OF OPERATfON taldw EL DISEASE POLICY LIMtI S

q Property Section BUS PRO

DESCRPTION OF OPERATIONS f LOCATgNS I YENClES ttaehACDRO Atldttbnal RefaarN Schetlule M mMe space ISregWRdl

The ceriicate holder is aln additional invredvith respects to negliggnaaof the firez named insured during the June rd Wigs Rids anniversaryevent

ncorrcrwrcunrnCb CALIfCI r ATIAFJ

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN

The City OftClalr hOreS ACCORDANCE WITH THE POLICY PROVISIONS

Jefferson CircleSt Clair Shores MID AUTHORIZED REPRESENTATIVE

IfLUTV ACiUKULVrlrvaK IVMAll ngnR reservers

ACORD The ACORD name and logo are registered marks of ACORD

z

April

MaryAKotowski City ClerkCity ofSt Clair Shores


Re Permit for Special EventPig Roast dAnniversaryApplication for Temporary SignsApplication to Appear before Council

Dear Ms Kotowski

Enclosed please find the above Applications which we respectfully submit for processing The

Wigs Kids Wellness Center is celebrating its dAnniversary in June and we are requesting permissionto have this event to raise both awareness and funds through a Pig Roast on June Per our

previous telephone conversation we appreciate your waiving the permit and bond fee for temporarysignage for our event

Wigs Kids is anonprofit organization providing wigs and services to Michigan children experiencinghair loss as a result ofcancer treatment alopecia trichotillomania and other medical causes for hair loss

Wigs Kids is committed to continuing to serve the community promoting healthy living growth andbalance while maintaining integrity in the goods services and programs provided Wigs Kids offers a

social setting as well as holistic care allied health services goods information and educational and

professional guidance in a supportive setting to help kids deal with the psychological social and

emotional side effects oftreatment

The Pig Roast will be a community wide event an open house type ofcelebration The hours ofthe event

will be pm pm

We appreciate your consideration and also would request to appear before the City Council at the Maymeeting to make a public request for this event Ifyou should have any questions or need

additional information please feel free to contact me by phone or email

The kids and Ithank you

Maggie eyFounder CEO

Enclosures

Harper Avenue St Clair Shores MI

Telephone Facsimile

March

City Clerks Office

City ofSt Clair Shores


Re Wigs Kids Wellness Center Grand Opening

To whom it may concern

As a neighboring business in the Lakeshore Plaza located on Harper in St Clair Shoreswe are aware ofthe d Anniversary Celebration for the Wigs Kids Wellness CenterSunday June Please accept my signature below as approval ofthe event

Thank you

Name of Business

Address

OwnerManager authorized signature

PRINT above signature

S I ZZAName of Business

NrAddress

unClName of Business

Address

Owner nager orized signature

INT a ove si ture

Ow Manag rized signature


Harper Avenue St Clair Shores MI

Telephone Facsimile

Name ofBusiness

Address

i

OwnerM a er authorized signature


Name ofBusiness OwnerManager authorized signature

Address R above signature

w

CC c s r r S

Name ofBusiness

CI ter S C SAddress

r

f

Owner anager authorized signature


Name ofBusiness

Address

Name of Business

Address





S lS

i oast un raiserg

Trne PM

Food Served PM

Date June

Join the celebration

Wigs Kids is hosting a Pig Rost

for the second anniversary in our

Wellness CenterContact

LocationGreat family fun raffle prizes

Wigs Kids Wellness CenterJ music Wal ly s Frozen Custard

Harper Aveand more

St Clair Shores MITICKETS AVAILABLE

AdultsUnder

Become a fan of Wigs Kids on Facebook follow our tweets on Twitter

Cantmake it to this great event Make a donation to support the cause

Visitwwwwigskidsorg for more information The Kids Thank You

CITY COUNCILMAY

AGENDA ITEM Request for Site Plan approval for two additional truck wells and docks at

Fisher Dynamics Fisher PPC

BACKGROUND Fisher Dynamics has acquired a contract to manufacture a new part for

vehicles at one of their existing buildings Two new truck docks are

necessary so that components can be received and parts can be shippedfrom this location The contract will be bringing an additional to

jobs per shift two shifts to the area On April the PlanningCommission recommended approval subject to the conditions of the CityPlannersreport including Engineered drawings including paving and

drainage will be required for the proposed changes to the parking area

The Planning Commission and City Council understand that your

presence here tonight constitutes that you are a legal representative of

the petitioner for Planning Case PPC Each statement of intent

promise andor pledge made by you the petitioner or agent either orallyor in writing if permitted by Ordinance shall be binding upon the

petitioner and shall be a condition of said site plan approval

ENCLOSURES Draft Planning Commission Meeting Minutes from AprilSite Plan of Proposed Truck Dock Addition

Floor Plan of Truck Dock Addition

Building ElevationsSite Plan of Fisher Dynamics Campus including Parking

PROPOSEDRESOLUTION

It was moved by Councilperson and supported byCouncilperson to approvedeny a request for site plan approval for new

truck docks at Fisher Dynamics

VOTE Ayes

Nays

Abstain

Absent

Prepared by GlttCaryl Ph ips Commu ity Services Dept Secretary

Reviewed byLi o o ity Planner

PLANNING COMMISSION

MEETING

A MEETING OF THE ST CLAIR SHORES PLANNING COMMISSION

HELD ON TUESDAY APRIL AT PMIN CITY HALL in the COUNCIL CHAMBERS

JEFFERSON AVENUE ST CLAIR SHORES MICHIGAN

PRESENTMichael Descamps Chairman

David Einkorn

Kathryn Hanson

David ScheloskyRobert Splane Alternate

Mary Ugorowski Secretary

Heidi Hannan Planner

Caryl Phillips Recording Secretary

ABSENT

Paul Doppke Vice Chairman Excused

Edward Jones Excused

Richard Swanquist ExcusedMatthew Tripiett Excused

CALL TO ORDER

Chairman Descamps called the meeting to order at pm Commissioner Ugorowski called

roll Six Commissioners were present Chairman Descamps advised it would take a vote of five

to approve or deny any requests before the Commission this evening

Hanson made a motion supported by Schelosky to excuse Doppke Jones Swanquistand Triplett

AYES All

PPC REQUEST FOR SITE PLAN APPROVAL For two additional truck wells and

docks at Fisher Dynamics Fisher

The applicant is requesting site plan approval for the installation of two new truck wells and

docks at one of the existing warehouse facilities The truck wells will be unenclosed and sub

grade and the truck dock addition will match the existing building construction

The request is reviewed as follows

PLANNING COMMISSION MEETING OF APRIL Page

Zoning The current zoning of the site is LI Light Industrial The current zoning does allow

for warehousing and associated functions

Adequacy of Information Section a The plans provided are adequate for thisreview

Site Design Characteristics Section b The applicant is proposing to add two

truck wells and a square foot dock addition on the west side of the existing building at

Harper

Preservation of Natural Areas Section c There are no natural areas to

preserve

Privacy Section d There are no additional screen walls required along the

adjacent properties

Emergency Vehicle Access Section e Emergency vehicle access to the site is

adequate

Ingress and Egress Section f Ingress and egress to the site will be from the

existing curb cuts on Fisher Drive

Pedestrian Circulation Section g Pedestrian circulation will not change

Vehicular and Pedestrian Circulation Layout Section h The petitioneranticipates that truck traffic wiii enter on the west side of tree bLilding and semis will be backed

into the dock Once they have loaded or unloaded their haul then they will travel around the

south side of the building and exit via another curb cut onto Fisher Drive

Paving and Drainage Section i The site plan indicates the changes to the

parking area to accommodate the additional truck well The area will be excavated to

accommodate the truck wells and a guard rail will be installed next to the building for safety

Engineered drawings similar to those submitted for this review including paving and

drainage will be required for the proposed changes to the parking area

Exterior Lighting Section j No additional lighting is proposed

Public Services Section k Public services will not be impacted

Landscaping Fences and Walls Section I No new landscaping is proposed or

required for the Fisher Drive building

Exterior Building Treatment Section m The site plan indicates that the truck

dock addition will be constructed of the same X split block that can be found on the remainder

of the existing building The proposed construction materials within the Light Industrial district

are adequate for this review

Waste Storage Section n Nowaste storage is being proposed at this location


Mechanical Equipment Section o No new equipment is proposed

Parking Section a parking spaces will be eliminated from this site toaccommodate the new truck well There are parking spaces that will remain on the Fisher

property and an additional spaces adjacent to Kyte Monroe Additionally there is

considerable unused land both paved and unpaved that is available to be converted to parkingareas as needed

Total Industrial Space office and assembly square feet of industrial space requiringparking spaces

Total Warehouse Space square feet of warehouse space requiring parking spaces

A total of parking spaces are required at this site Based on the land that is still available tobe converted to a parking lot the removal of spaces will not impact the development

Setbacks Section The only setback requirements is a minimum of feet whenan industrial property abuts a residential one This property is surrounded by other industrial

properties The proposed addition meets setback requirements

Building Height Section The height of the new truck dock is proposed to be

feet based on ascale of

Transformer Pad Not Applicable

Signs The site plan does not indicate any change in signage

Loading Section The loading area will be improved with the addition of this truckwell

Other

Staff recommends approval ofthis site plan

Duke Nelson Alexander was present representing Fisher Dynamics Chairman

Descamps read the following The Planning Commission and City Council understand that yourpresence here tonight constitutes that you are a legal representative of the petitioner forPlanning Case PPC Each statement of intent promise andor pledge made by youthe petitioner or agent either orally or in writing if permitted by Ordinance shall be bindingupon the petitioner and shall be a condition of said site plan approval Mr Nelson indicated he

agreed to same

Mr Nelson advised Fisher Dynamics manufactures seat hinges They have currently obtaineda contract to manufacture seat structures which requires more and bigger cartons Mr Nelsonindicated that the subject building has basically been vacant They propose having thematerials come into the existing wells and the finished product leave the new wells Thestructure in the front of the truck well will be used to store dunnage and shipping cartons

Commissioner Schelosky made a motion supported by Commissioner Hanson torecommend site plan approval ofthe double dock addition subject to the conditions ofthe City Planners report including Engineered drawings similar to those submitted


for this review including paving and drainage will be required for the proposed changesto the parking area

AYES All

It was mutually agreed that Fisher Dynamics loyalty to St Clair Shores is appreciated

Mr Nelson advised that in preparation for his appearance before Planning Commission he had

a count done of the cars in the parking lot and there are currently less than At one timethere had been cars in this parking lot

CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF APRILMEETING

Commissioner Hanson made a motion supported by Commissioner Schelosky to

approve the Planning Commission meeting minutes ofApril as corrected

AYES All

REPRESENTATIVESREPORT OF CITY COUNCIL MEETING OF APRIL

Commissioner Hanson advised there were no Planning Commission issues on this council

agenda

CITY PLANNER LiZ KOTOSSTAFF REPORT

Ms Hannan who was present in Ms Kotosabsence advised Athenian Shish Kebob on Mile

and Harper has been in discussion with Ms Koto and Mr Rayes regarding possiblerenovations Ms Hannan advised she had no details

Commissioner Einkorn inquired as to the validity of a report of and additional foreclosures in

St Clair Shores last month Ms Hannan advised she was not aware of that

AUDIENCE PARTICIPATION

There was no audience participation

ADJOURNMENT

Commissioner Schelosky made a motion supported by Commissioner Splane to adjourn the

meeting

AYES All

Meeting adjourned at pm


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CITY COUNCILMAY

AGENDA ITEM Request to approve the CDBG Allocation budget

BACKGROUND The City of St Clair Shores is a Community Development Block

Grant Entitlement Community which means we receive an annual

allocation of grant funds from the US Department of Housing and

Urban Development to assist low to moderate income residents A

maximum of of the grant can be spent on Administrativeactivities and a maximum of can be spent on Public Services

The Planning Commission conducted a public hearing where

interested public service organizations petitioned to receive

funding The Planning Commission then recommended approval ofthe attached budget

ENCLOSURES Memo to Mayor and Council Outlining the Proposed Activities

Preliminary CDBG Budget Sheet

Public Service Organization Brochures and Informational Pieces

Planning Commission Meeting Minutes from March

Planning Commission Meeting Minutes from April

PROPOSEDRESOLUTION

It was moved by Councilperson and supported byCouncilperson to approvedeny a request to approve the

CDBG Allocation budget

VOTE Ayes

Nays

Abstain

Absent

Prepared byCaryl Ph lips Commu ity Services Dept Secretary

Reviewed by iLiz to ity Planner

MemoTo Honorable Mayor Walby

City Council

From Liz Koto

Date MayRe CDBG Program

Please review the attached spreadsheet for the funding breakdown for the CDBG program Many of theactivities remain the same for the next program year however Iwill provide you with a brief description of them

Homeowner Rehabilitation ProgramThis activity offers no interest and low interest deferred loans to qualifying homeowners to repair their homes to

minimum building code standards A lien is placed on the property so that when the owner sells the home thelow

interest or deferred loan is paid back to the city The money thatthe city receives from the payoff of loans as well as

monthly payments on loans is circulated back into the CDBG Program to beused for other Homeowner Rehabilitation

projects andother qualifying activities Over the past twodecades the Homeowner Rehabilitation Program has repairedhundreds of homes and has received requests to repair foundations reroofhomes repair dangerous electrical situationsinstall new plumbing replace windows weatherize homes repair porches and repair or replace furnances Therehabilitation program is not limited to those itemsjust listedand other improvements may qualify for funding Thecityprojects to repair homes this year

Senior Activity Center

Since the city constructed the Senior Activity Center funding from the CDBG program has been used to reimburse the

operations of the center The center provides a multitude of activities for the communitys elderly populationsuch as

exercise crafts meals trips entertainment transportation sports and a place to relax and socialize Over visits tothe centerare logged annually The CDBG program reimburses the Senior Activity Center for the following expendituresoffice supplies phone bills travel expenses related to Senior Activity Center utilities and repair andbuildingmaintenance

Senior ChoreProgramThemission of Chore Services is to assist the elderly and physically challenged adult population in everyday and seasonalchores such as grass cuttingweeding snow removal installation ofwindow air conditioners fixing abroken windowunclogging a drain or even cleaning abasement These are all chores thatcan be performed simply by an able bodiedindividual that works for Chore Services Providing these services to the aging and physically challenged populationwithin St Clair Shores helps to maintain theneighborhood while helping the elderly maintain their independence andremain in their home Thereis on average over residents assisted by Chore Services every yearhttpwwvamacombcountrriiovMCCSAchorehtm

Care House

Care House is achildfriendly familycenteredfacility that coordinates thecomplex investigation prosecution and

treatment services to victims ofchild sexual and physical abuse The major component of this program is the singleinvestigative interview All of the professionals involved in acasegather at Care House to witness the forensic interview

This eliminates the need for the child to repeat his or her story and relive the trauma of the abuse over and over againCare Housessingle interviewpromotes collaboration and communication among a group of professionals who previouslyhad limited opportunuties for interaction This team approach expedites the investigation of the child abuse casesmakingthe process more effective for everyone involved Care House offers support information and educational programs to

child victims and their families to promote the healing process and break the cycle of abuse in futuregenerationsThebasecost of assisting a child is Approximately children from St Clair Shores use this service every yearwwwmccarehouseors

Hope CenterThe Hope Center of Macomb County is a foodpantry that provides food to those in needwithin Macomb County HopeCenter in Macomb is aonestopshopalso referred to as a human services mall thatprovides access to services for

individuals and families in need The focal point of theonestopshop is theclientchoice food pantry the only clientchoicefood pantry in Macomb County which stands as the cornerstone andmain focus ofHope Center in Macomb Our

client base is lowincome unemployed andunderemployed individuals and families who are in need of food job serviceshumanitarian services andor the appropriate referrals for housing assistance The services provided by Hope Center focuson increasing theselfsufficiency of individuals and families The ultimate goal of Hope Center in Macomb is to offer

individuals and families incrisis immediate intervention services as needed and also long term services to aid themn

achievingselfsufficiency HopeCenter allows all of its clients access to these serviceswith compassion dignity and

respecthttnwwwmacombcountvmigovMCCSAchorehtm

Warming CenterThe Macomb County Warming Center seeks alongwith partner churches to provide a safe warm place to spend the

night pro iding simple but nourishing evening and morning meals for those who would otherwise have noshelter from

November through May The Ray of Hope Day Center an extended service of the MCWC in collaboration with like

minded organizations provides local homeless andneedy individuals and families with referrals and resources in order to

supply opportunities to move into secure productive lifestyleshttpwwwanningcenterorg

WigsKidsWigs Kids is anonprofitSt Clair Shoresbasedorganization that provides children with wigs who may be undergoingcancer treatment or be afflicted with a disorder that causes hair loss such as alopecia or trichotillomania The

headquarters of Wigs Kids is on Harper Avenuebetween and Mile roads and they serve children and families fromall over the area The cost to purchase achildrenswig can easily exceed and all wigs are given to children free of

charge Wigs Kids is requesting reimbursement for the purchase ofup to wigs for deserving children within Macomb

Countyhttpwvvwwiszidsor

TurningPointTurning Point is considered an emergency shelter for families and individuals who are fleeing violent situations in theirhome Beyond providing emergency shelter the organization provides extensive programs for children advocacycounseling services health careassistance forensic nurse examinations and support and education programs The agency

also fields calls for support and services primarily from women and children who have left their homes due to a violent

situation

httpvvwwturninpointmacombor

Lighthouse Outreach ProgramThe Lighthouse Outreach Program provides food to eligible St Clair Shores residents Their Focus Hope for Seniors

program a monthly supplemental food program assists elderly adults The Focus Hope for Mothers program also

provides a monthly supplemental food program however the focus of this program is mothers and children LighthouseOutreach provides emergency food assistance to low incomeandlowmoderate income persons residing in St ClairShores The Lighthouse Outreach Center also provides grocery delivery to those who are confined to their homes Over

qualifying residents are assisted by this program every year

no website available

CARE Student Assistance and Prevention Education ProgramsCAREworks within the citysthree school systems to assist students in addressing problems that are negativelyimpacting their life improve school attendance increase safety in schools identify depression and other mental illnessesand provide ancillary services to students including angermanagement and personal empowerment programminghttpwryvcareofsemcom

Legal Aid and DefenderLegal Aid and Defender is the largest provider of free legal services to the indigent in Michigan and one of the largest in theUnited States Their mission is to provide comprehensive aggressive legal advocacy and representation for residents of

Macomb Oakland and Wayne County Legal Aid and Defender is committed to serving their clients in sucha thoroughand personal manner that theywill be satisfied with their performance regardless of the outcomes ofparticular cases

Caseloads include foreclosure assistance family matters utility shut offs expungements debt collections public benefitsand subsidizedhousing evictions

httnwwwladadetroitorgindexnhn

AdministrationThis activity is used to reimburse the wages and fringes of the Community Development staff and the Senior ActivityCenter Staff that workeitherpart or full time within the CDBG program This activity can also beused to purchase items

that are used solely for CDBGrelated activities such as code enforcement and homeowner rehabilitation In addition to

funding the salaries of the CDBG employees a smallportion of this funding will alsobeused for conferences and

workshops that are related to the CDBG program purchase andor replacement of smallelectronic equipment on an as

needed basis such as digital cameras and tablet PCs as well as other small costs directly related to the administration ofthe CDBG program

Code Enforcement WagesThe city has a staff ofcode enforcement officersthat work diligently to combat blight within the city Their wages were

constituting the bulk of the Administration activity tying upfunding that had a cap as well as funding that could beused for other needs This activity reimburses the city for of the code enforcement officers wages as they are

considered an allowable activity This activity will be able to reimburse of the wages of two full time codeenforcement employees This activity can also reimburse of the charges for any contractemployees within the codeenforcement department working in any CDBG neighborhood

Streets

The streets and infrastructure activity will only reimburse the removal and replacement ofresidential streets approved byHUD based on the Census Anticipated removal and replacement will be on Cubberness from Mile to StatlerAdditional streets may beadded if funding is available

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Main OfficeUtica Road

Fraser MIb

careofsemcom

March

Liz Koto

City Planner

efferson

St Clair Shores MI

of Southeasternhtichigan

Family rogramsbI

b fFaxj

Access to Ireatment

Fax

Re Community Development Block Grant Application

Dear Ms Koto

toiltiice Solutions

Faxcaresworklifesol utions tom

CARE of Southeastern Michigans mission is to educate link and support individuals families businesses and

communities affected by family concerns workplace challenges mental health conditions and the misuse of

alcohol tobacco and other drugs This proposal requests CDBG funding to support the cost associated with our

Student Assistance and Prevention Education programs CARE of Southeastern Michigan is requesting S to

support both the Student Assistance and Prevention Education Programs It itprojected that the project will serve

between and people through thisprogram The range is based upon the cost ofsevicesof each program

The purpose of Student Assistance is to provide Macomb County youth access to assessments and

referrals for substance abuse and mental health treatment and ancillary services

CARE of Southeastern Michigans Prevention Education programs provide youth parents and adults the skills

they need to be successful at school home and in the community This is an essential service that assists youthin addressing problems that impact their success in school and life Parents are provided with skills to help their

children grow into healthy adults

Both the Student Assistance and Prevention Education Programs work to achieve the followingProvide students and their families an opportunity to access services that will help them address

problems that are negatively impacting their lives

Improve school attendance by addressing negative behavior sometimes associated with mental

health andor substance abuse issues

CARE o Southeastern Mlcnigan

BOAPDOF DIRECTO PSCurt Harder Cnairpersan Level One Bank Patti SteeieViceChairperson External Operation MISD Tom DenewithViceCnairpersan Internal Operanons RetredLAns

Crease Scnoois Patrick McLogar Secretary keured Macamb County Health Decc Robert WirsingrTreasurer Reared Bank Audita Karen Beger Scjohn Providence Health SystemPastor Becicy Bounder American Lurieran Churci RichardLange Retired MISD Harry Kaiogerakos Alien Brrociiers PLLC Trev Pawl Detroit kegional Chamber of Commerce

DranetReed Ciiniul NeurapsycholoKLt Paula Roman PNC bank David Saad iiertred MI Dept of Correiorrs Lucy Smith Retired MISD

AMBASSADORS Dr Gan Ambaye Barb Browe Karen Corev Eric iadson Tim Killeen Maryanne NiacLeed udeSteve Sirawi Leri Smith renda Szalit

Juage KimberleyHWiepana jan Wiisan

P fi

i

Mai nCce of Southeastern MichiganUtica Roar

Fraser MI Family Programs Access toTreatment

bI

careofsemcom Fax Fax

WQifSolutions

iaxcaresworkifesoi uti on stom

Increase safety in the schools and family by identifying mental health issues that can erupt in

violence

Identify depression and other mental health conditions that may result in suicide

Provide ancillary services to youth including substance abuse prevention education short term

problem solving sessions anger management and girl empowerment programming

Student Assistance Assessments

Participants in the program will be provided with unbiased assessments and referrals for mental health

treatment substance abuse treatment and ancillary services This is of particular importance because

while Macomb County Community Health provides services to the chronic and persistent client it does

not provide services to those with a less severe mental illness including depression In addition Macomb

County Community Mental Health Office of Substance Abuse provides funding for adults and youthrequiring substance abuse services but does not provide funding for youth in need ofassessment and

access to treatment for mental health CARE of Southeastern Michigan does not provide a duplication of

services and is the only assessment and referral program in the county

The cost ofeach assessment is Funding will be used to provide unbiased assessments and referrals for

mental health treatment substance abuse services and ancillary services for students ages throughLocal Macomb County school districts contract with CARE ofSoutheastern Michigan to provide this

service All three St Clair Shores school districts contract with CARE of Southeastern Michigan to providethis service to their students Current contracts do not cover the entire cost ofthe program The total cost of

the program is School contracts and training revenue cover of the cost ofthe programThe CDBG funding along with other grants will be used to cover costs not raised through fundraisingefforts for low and moderate income students

Prevention Education Classes

In addition to Student Assistance CARE of Southeastern Michigans Prevention Education programs provideyouth parents and adults opportunities to gain additional skills Below is a description of each class and the

cost charged to families

Class Description Cost I

CARE of Southeastern Mrchan

BOARD OP DIRECTORS GurtHarder Chairperson Leve One Bank Patti SteeeViceChairperson External Operations MISD Tom DenewitttVceChairperson fncernal Goeranonz Reared LAns

Crouse Schootr Patrick MicLoganSeuetary RetiredMacomb County Health Dirt RobertWirsingjrreasmer Retired Bank Auditor Karen Boger Sc Joim Providence Heaici Systzm

Pastor Becky Botander AmzncanLuiteran Church Richard Lange RetiredMISD Harry Kafogerakos Allen Brothers PLLC Trev Pawi Detroit Rzgional Ciambzr of Commerce

Dr Janet Reed Clinical Neuropsycnologisc Pauia Roman PNC Bank David Saad Retired MI Dept of Corrections Lucy Smith Reared MISD

AMBASSADORS Dr Don Amboyer Barb Browz Yaren Corey Eric iacison Tim iiiieen Maryann MacLeod luoae Steve Sierawsio Lori Smite renda Szalia

luaeKimbz rieyHVdiegand jan Wiison

Main OfficeUtica Road

Fraser Mi

careofsemcom

T

of SoutheasternMichigan

Family Programs

Far

Access to Treatment

Far

Woiciir Solutions

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caresworklifesol utions tom

Systematic Training Parenting education program thatI per person or per

for Effective addresses communication coupleParenting STEP development selfesteem

relationships and disciplineINonCustodial Parenting education program for per person or per

Parenting Classes parents who have lost custody or are at couplerisk of losing custody of their children

Communication discipline and

relationships are addressed

Anger Management Youth and parent education program for youth and parentsfor Adolescents that teaches skills to manage anger

effectively I

Teen Intervene Education program far teens that have for youth and parents I

experienced mild to moderate

substance use The parent component

provides information on

communication and establishing familyrules on substance use

Beyond Trauma Education program for women who per person

have experienced trauma addiction

i in their Lives

Adult Anger Education program for adults who

Management need assistance managing their anger

CARE of Southeastern Michigan currently receives from the Macomb County Office of Substance

to support its substance abuse prevention programs The total cost ofprogramming is CARE of

Southeastern Michigan uses fees for classes to augment the costs ofthe program

CARE of Southeastern Michigan will use the City of St Clair Shores Community Development Block

Grant funding to pay for classes far low and moderate income families who would not otherwise be able to

CARE of Southeastern ichlgan

BOARD OF DIRECTORS Curt Harder Chairperson Level Gne Bank Patti SteeieViceChairperson external Operations MISv Tom DenewithYiceChairperson Internal Operations Retired Arse

Crouse Schools Patrick McLogan Secretary RetiredMacomb County Health Gept RobertWirsingrTreasurer Rerired Bank Auditor Karen Boger St oim Providence Health System

Pastor Becky Boiander American Lutheran Church Richard Lange Retired MtSD Harrp Kaiogerakos Alien Brotoers PLLC Trev Pawl Detroit Regonal Cnamoerof Commerce

Dr Janet Reed CIlnical NeuropsycnoloEist Paula Roman PNC Bank David Saad Retired MI Gec of Corrections Lucy Smith Reared MISD

AMBASSADORS Dr Don Amooye Barb Browe Karen Corou Eric Jackson Tim Kiileea Maryanne MacLeod udQe SteveSeawsiC Lorimitn Brenda Szalia

judfeIimoerieyAWlegand fan Wlisor

j

Main CFrice of Southeastern MichiganUtica Road

Fraser MI Family Progams Access to Treatment

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Noiix Solutions

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afford the classes CARE of Southeastern Michigan will invoice the county the cost of the individual

participating in the class

Currently CARE of Southeastern Michigan is receiving Community Development Block Grant funding from

Macomb County CARE of Southeastern Michigan will use the same process for billing the City of St Clair

Shores for Community Development Block Grant funding Any changes requested by the city will be made

Sample billing documents have been included

Thank you for reviewing CARE of Southeastern Michigansapplication for Community Development Block

Grant funding Please let me know if you have any questions or require additional information I can be

reached at mstantoncareofsemcom or

Sincerely

Monique Stanton

PresidentCEO

CARE of Southeastern MtcnQan

OARD OrDIRECTORS Curt Harder Gnairpersoo Level Gne bank Patti SteeleViceChairpersan external Operations MISD Tom DenewithViceChairperson internal Operations Retired LAns

Crouse Sthoas Patrick MtLogan Secretary RetiredMacomb County Health Dept Robert WirsingjrTreuuerRetired Bank Auditor Karen Boger Scfohn Providence Health SystemPastor ecky Bolander Amerkan Lutheran Churci Rkhard Lange RetiredMSD Harry Kaiogerakos Alien Brothers PLLC Trev Pawi Detroit Regional Chamber or Commerce

Dr Janet Reed Clinical Neuropsycnoiogi Paula Roman PNC bank David Saad Retired MI Dept of Corrections Lucy SSmith Retired MISD

AMEASSADOPSDr Don Amooyer Barb Browe Karen Corey Brc iacicsen Tim Killeen Maryanne MacLeod fudge Steve Sierawsk Lori Smitc Brenda Szalka

udRe KimberleyAWregand Jan Wilson

CDBG PUBLICSERVICE BENEFICIARY FORM

Agency Name CARE of Southeastern Michigan

Activity Name Project Number Student Assistance Prevention Education

Reporting Period to

Contact Name Phone Number email Monique Stantont imstantonacareofsemcom

RACEIETHNiCITY

Identify the cumulative number of households by race andor ethnicity for the activity period Also enter

the basic type of service provided

i RacelEthnicityA

Non

Hispanic

B

Hispanic

Service Provided

hite Student Assessments i

BlackAfricanAmerican

sian

Native American

HawaiianPacific slanderI

Native American White

sian and White

AfricanAmerican White

Native AfricanAmerican

Other

Otal

Number of FemaleHeaded Households E

Household Income Data

Subtotal LMI Households

Subtotal OverIncome Households

Total Households Served

Note The total should equal the total of columns A B

Certification of Accuracy

I certify that this information is accurate to the best of my knowledge

Signature Qate

July

Clients Contracted with Student Assistance Center SAC SAO SAWAssessed between and

from Saint Clair Shores

Clients by Annual Household Income

None Provided

Clients by Aae

Number of Total Assessments

Total

African American

Asian

Multiracial

Native American

White

Total

Ocrystal reports newtierProductionByRequestMONIQUEGrantStudents by Cityrpt Page of Data Date

Clients Contracted with Student Assistance Center SAC SAO SAWAssessed between and

from Saint Clair Shores

Clients by Annual Household Income Clients by Age

None Provided

Total

African American

Hispanic

Multiracial

White

Total

Number of Total Assessments

Ocrystal reports newtierProductionByRequestMONIQUEGrantStudents by Cityrpt Page of Data Date

l

Market Street Mount Clemens MI OZFax wwwmccarehouseorg

e

Board of DirectorsJanuary

Frank Accavitti Jr President

Accavitti Consnltittg Grotzp LLC

Roger Petri Vice President

Connnrotity Representative

Larry Ranciiio TreasurerTheProven Group Ms Liz Koto City PlannerSheri LMilson Secretary

Clty Of St Clair ShOTeSConzmrenity Representative

Hon Sheila Miller Past President JefferSOn Circle DriveromasM Cooley Law School

Angelo Nicholas St Clair Shores MichiganMacomb CountyDHSRetired

Joseph A Alcini JrTheBriclmtan Croup Ltd RE Community Development Block Grant FundsFrank BuscemiMncomb Comnnmiry BrinkRetired

Gregory A Buss Dear MS KotoGregozy A Bttss PC

James FraneyWorld ofFloors Care House is respectfully requesting consideration of funding through theSteve GoldM b C H l h D St Clair Shores Community Block Grant funds As you are awareepartmentncom ounq ea t

Edward Greenup Care House Macomb County Child Advocacy Center is a child friendlyCherGreen up PC

Hon Dawnn Grnennnrg family centered facilittthat coordinates the complex investigation of childth District Coup sexual andor severe h sisal abuse The mission of Care House is to revertp y pMark HackelMncomb Cortn Executive and reduce the incidence and trauma of child sexual andor severe physicalPhil Hernandez

ComnnmihRepresettative abuse through collaborative multidisciplinary and effective family centeredJohn Kinch servicesMacomb County CornnumityMental Health

Chris LaBelleLnBeleElecnic Care House was created to provide a comprehensive multidisciplinaryHon Peter Maceroni

Jrtdlclar Circuit carat response to child abuse that will reduce the trauma of the investigation andFrank Marella rosecution for child victims and their families An assistant rosecutor a CPSp pClintondale BomdofEdueationRetiredCommissioner Anthony V Marrocco worker and a detective work with the Care House staff as part of theMncomb County Public Works Commissioner

T M l J multidisciplinary team All families receive services and access these servicesom or ey r

Functimtnl Foods through referrals from law enforcement or child protective services ThroughHon Pamela GilbertOSullivanMacomb county Probate tarnt the collaboration of all agencies involved Care House is able to

Joseph Peters

D AWR R dsi nificantl reduce the dupplication of community resources forg J Yirector U eglon etire

Mark Schulte interviews investigation and advocacy needed for child victims and theirCommmiryRepresentative

familiesProsecutor Eric J SmithMacomb County Prosecuting Attornev

Hon George Carom teehUsDistrict court The Care House team of professionals provides interviews for over childCraig Walworth victims per year intervening to promote healing and helping families copeASMaruacnnbtg

Antnony wickersnam with the emotional trauma that is caused by the abuse Some of the servicesMncomb Counrv Siter Care House provides includes coordinating amultidisciplinary team to

corny Gorgon observe the interview by a forensic interview specialist special referrals for a

Prosant Director comprehensive forensic medical exam if needed crisis counseling short term

Rorie VazquezNolan counseling court advocacy parent support groups and education childrensbcxectdiveDirector

groups and information and referralE

fib

a Macomil Counter Chria Advocac Center incvr Cluiarens trtsst hme

FE Serving acomb vount iamiiies since Ggh

Is

datefouseiMarket Street Mount Clemens MI Fax wwwmccarehouseorg

Dear Community Member

Our Mission

Board of Directors The mission of Care House is to prevent and reduce the incidence and trauma of

Frank Accavitti Jr President child sexual and physical abuse in Macomb County through collaborative multi

Accavitti corrsrtuirgGronp LLC disciplinary and effective familycentered servicesRoger Petri Vice President

Comnnmity Representative

Larry Rancilio Treasurer PNObQCpOnentSrteProverrGronp

Care House is a childfriendl famil centered faciiit that coordinates they yySheri L Milson Secretarycommrmity Representative

r

complex investigation prosecution and treatment services to victims of childHon Sheila Miller Past President

lLsexual andor severe physical abuse The major component of this program is the

awsc rooTronrasM cooren

Angelo Nicholas single investigative interview All of the professionals involved in a case gather atMacomb Counh DHSRetired

This eliminates the need for theCare House to witness the forensic interviewJnsepn A Alcini JrThe Bricknran Group Ltd child to repeat his or her story and relive the trauma of the abuse over and overFrankBuscemi

Macomb Comnnenih BankRetiredOagain

Gregory A Buss

GregoryABss P C

J F information and educational programs to childCare House also offers supportames raneyworrdofFiaors victims and their families to promote the healing process and break the cycle ofSteve Gold

MarombComrtvHealGDepartment abuse in future generationsEdward GreenupClrerfGreenup PC

AcconplishmentsHon Dawnn Gruenburgsuet District coat Care House has responded to over families and interviewed over

Mark Hackelchildren since opening in July of These children were

Macomb County Executive

Phil Hernandez spared the trauma of multiple interviews associated with most childCommrnityRepresentative abuse investigationsJohn KinenMacomb County Canvrnmity Mental Health

Chris LaBelle Care House offers support groups for nonoffending parents and theirLaBelle Elecuic

Hon Peter Maceroni children These groups help parents to deal with the practical andJrtdioiacircrritCortr Each family isects of child abuse and its investigationemotional asFrank Marellacrintondale BoadqEdtcationRetired

poffered crisiscounseling to help them process the immediate trauma

Commissioner Anthony V Marrocco related to the abuse that has occurred Care House also offers traumaMaconrb County Public Works Commissioner

Tom Morley Jr focused therapy sessions to facilitate their journey to healing and court

Functional Foods

advocacy to support the child and family as they navigate the justiceHon Pamela Gilbert Q SuliivanMacomb County Probme Court SystemJosepb Peters

Director UAWRegion lRetired

Mark scnnte Care House links families to longerterm or more specialized therapyComnvuriry epresentntive

when needed Caretions and child forensic medical examinationsoProsecutor Eric J Smith pMacomb Connt Prosecrtting Attorrrev House also maintains a large database ofvital community resources toHon George Caram Steehus District conz assist families in need ofother servicesCraig WalworthMS Manufncnuing Care House is the designated ChildrensTrust Fund Council orAnthony Wickersham

Macorbcountvserifj Macomb County and provides child abuse prevention training and

education services in the communityCathy Gordon

Program Director

z Care House continually seeks funding to support the development and expansionDorie Vazque NolanEzeattlveDirector ofThese critical program components If you would like more information about

Care House and the services we provide please contact us at

r kNunNCr

Macomb County Child dvecacy CenteicCtirlCiFeP Sflituni

R senrin Macom rountiarfies srn

The Care House team members include

The Intake Coordinator who takes the initial referral and coordinates the interview with other

investigative professionals and the nonoffending care giverThe Care Coordinator whose primary responsibility is to facilitate the interview meetings and to

work closely with the child victims and their families throughout the interview processThe highly trained experienced Care House Interview Specialist who is responsible for the

unbiased nonleading forensic interviewing of each child

The two Care House CounselorFamily Advocates responsible for crisis counseling ongoingcounseling play therapy parent and child supporttreatment groups referrals for ongoing services

to families and court advocacy for the child victim and familyThe total Care House cost per child victim is

Since Care House began operation in July services have been provided to over child victims

and their families residing in St Clair Shores with new victims being served in the past year

These services also included providing coordinated investigative forensic interviews with the St Clair

Shores Police Department and other Macomb County law enforcement agencies St Clair Shores

continues to be one ofMacomb County leading consumer in using Care House services

Care House is requesting a total grant amount of This would allow Care House to

provide services to at least families who reside in St Clair Shores and would allow Care House to

coordinate the investigative interviews with law enforcement involved in each case Of course alI

child victims of sexual abuse and or severe physical abuse will always receive services through Care

House at no cost to the family Care House is requesting the city of St Clair Shores to assist Care

House financially in providing these essential services to our community We greatly appreciatedSt Clair Shores support last year as well as ir previous years

Should you require additional information or questions regarding Care House services please feel free

to contact me directly at OI or email atcathyglmccarehouseorg

Thank you again for your kind consideration of this grant request

Sincerely

Cathy A Gordon

Program Director

Enclostue

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What We Do

Care House provides the following services to children families and the

community

information anc Referrals

v Normal child sexual behavior

v Prevention of child physical and sexual abuse

v Warning signs of child physical and sexual abuse

v System response to suspected child physical and sexual abuse

r Referrals to community agencies

crisis intervention

r Telephone oroneonone with counselor

Investigations

r Multidisciplinary child forensic interviews

Forensic lLiediafExaminations

Forensic Medical Examination Referrals

Famify Support Services

v Weektiy parent support and therapy groups at Care House

v Child therapy groups

Individual counseling sessions

Prevention Services

Presentations to civic church and business groups on child abuse

prevention and intervention services

r Training for teachers church workzers mental health professionals and

parent groups on child abuse prevention and intervention services

Ways to Help

If you would lile to help Care House or learn more about us we invite you to

visit our website atwwwmccarehouseorgor call us at You

may also fax this form to Care House at or mail to Markret

Street Mount Clemens Michigan

f would likte to help byVolunteering atCare House

Supporting Care House fundraising events

Becoming a Corporate Partner with Care House

Donating now Enclosed is my donation of

please makre checks payable to Care House or complete credit card information below

V

Account Number

Expiration Date

Signature

Name

AffiliationBusiness

Address

Daytime Phone

Evening Phone

Email Address

Care House is anonprofitcorganization

Thankz you for your support in providing hope and healing to

child victims of abuse in Macomb County

LEGAL AID DEFENDER PAGE

rr n r nnnAmn

Main Office Client Service Center Oakland Gounty Macornh Country

rk l lfelZ M

Flint

b Soulh Saginawlblmft Strecl

rirf lhinl Slrrrl Orhlnntl lawne Cenlr a e

MIUeinui Drtroif MI Rfi lN apina tmel Sudr M Clemens MIrf uiln lMi

Rrrnpl r i rJJRph FnntirMI Rfti b AG pig Mi UFlinl

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LEGAL AID ANDEiENDER ARiZU fa Qti tz

MarchDeierdre L Weir

Prnsidenl t CEO

Miriam L CfCr

ExecuFivc virr raresident B

chdP IizKota City Planner

Federal Defender Orfire ltrp St Clalr ShorCcrirninartwGrup iefferson CircleCrive

JOan Clanton Howard St Clair Shores M

Chief Counsel

Civil frw Grouh

Donald LJohnson

Chief Dr frnner

State DefenderOflirr CDIT FundsfVallablcCrimind tvwGroup

Dear Ms Kato

Un behalf oftegallicl Tefendcr Association we are hereby requesting a grant in the

anlourzt ofb to exlable ur orgaxliation to provide community legal educatienal

workshops or the residents of St Clair Shores in legal issues such as real estate rzatters

larldlordtenant issues preserving nclghbOZhoadsCOSUrneT Ueetc These workshops would

be conducted quarterly in community centers heated izz St Clair Shores and would enable the

rosiclcnts to have ereater access to the sezvice nf LegalAidattorneys who would be onsite to

assist with any legal issues they xnay have ACeordiztg to our data Lese Aid has provided

legal assistance to more thsrn residents in x anc QJ in the areas of housng

rrortgaeCOrCCliure family divorce child support estate planning wiltstrusts and

kankruptcies

Legal laid andTefender has provided legal services to the poor in Detroit since and

later in Wayne Coulty and other areas ur practice izzcludes all areas o civil law and we

represent criminal defendalts in Michigan and tDistrict Court Ir we were selected by

thrIegal ServicesCcrporation to be the LSCWprovidcr far the Metro TJetroit counties of

Macomb Oakland and Maeorxab s A result Legallicl anal efender has gxown to becorne the

largest provieier of legal services in Michigan anti one of the largest ofits kind ir the nation The

organization cozits aC the Criminal Defense Troup Civil Law Group and the Administrative

irvviJrrc HlfiCuilivlral Servhts tzDrtdlvariherlRcsicicrn rlMeirnUtrniJ SincefOS

I l u iizfJUVf ll i runny I n Irl I rIVN

IlCp illiri liu i

r

tluunriir HiIllrqivmiltfmpbgiirnivdn nirillLltu rJiatllt

tjIeh Irfi ihliuVnn irrIfb lIi IIHgwr ii J

LEGAL AID DEFENDEP PAGE D

Letter to St Ckair Shores Page Two

Sevices Group The mission of Legal id and Defender is to provide coznprebensive

aggressive legal advocacy and xepxesentation in civil and criminal matters to individuals wha

cannot affaxd such repxescntatioz Our goal is work with clients izz a comprehensive zxaanzer so

that as we salve theix legal problems we axe solving other problems and helping people rebuild

their Lives azzd families stay together

Oux civil work includes all areas of Hoed lxousing domestic violence income and

benefits wills and probate tai consumer predatory lezading divorce cLtstody pxisonexs reentry

into their communities and other areas The oxganizatioza also represents juvenile clients in Glild

abuse and delinquency matters Our major achievement is our consistent growth and increase in

the number ofclients we serve some annually We are recognizEd in the xzational Legal

services comzunity as one of the leaders and a xnadel that other organizations visit to learn

about our programs Our technology is state of the art Our leadership and professional staff axe

tle best you will find ix the legal services profession

Inrespoztse to the crisis in our cofnrnurity we have a Mortgage Foreclosure Prevention protect

dedicated to stexzzxning the tide of fareclosuxes by providing legal representation aztd education

resources to communing residents LADattorneys through outreach partinerships with community

organizations and otlers in the legal community work proactively to reach homeowners at the

beginning stages ofthe foreclosure process when many zztare options are available to try and save their

home intervening at the early stages ofthe foreclosure often results in the homeowner staying in their

residence thus preventing another vacanthouse in the neighborhood

Thank you for your consideration of our request and we look forward to hearing from

you

Sincerely

Joan ClantonHoward

Chief Counsel

Legal Aid Defenderlssociation Civil Law Group

L hthous outreach

ErterGraliot Ave Roseville Michigan

Januai

lIrs Koto

Community Bloek Grants

Cit of St Clair Shores

Jefferson Circle

St Clair ShoesMI

Bear Mrs koto

Thanks fo the suppoatyou have Given us in past years We are able to do so much

fo the citizens of St Clair Shores ithout Tour help we world not be able to help as

mane as we do

Vte are requesting a grant for in the amount ofiso we can ean

tinue to provide far those in need

Sincerely yours

FastosMel Sandy mower

Serving Macamb Since

The attached financial statements have been prepared on the accounting basis used by the

Company for income tax purposes which is a comprehensive basis of accounting other than

generally accepted accounting principles

A compilation is limited to presenting in the form of financial statements information that is the

representation of management BRS Accounting Tax Service has not audited or reviewed the

accompanying financial statements and accordingly do not express an opinion or any other

form of assurance on them

Management has elected to omit most of the disclosures usually included in financial statements

prepared on the income tax basis of accounting If the omitted disclosures were included in the

financial statements they might influence the usersconclusions about the companysfinancial

condition Accordingly these financial statements are not intended for those who are not

informed about such matters If additional information is required the reader should request it of

management

SincerelyN QAccountantBRS Accounting Tax Service

Date rtlG

qI larger Lve SaiTli C ai Sllcifgcne i iC Fv

LIGHTHOUSE OUTREACH CENTERStatement of Assets Liabilities

December

Assets

Current Assets

Cash in Bank Bank of America

Account Rec Return Item

Petty Cash

TOTAL Current Assets

Land Building and Equipment Fund

Land

BuildingsFurniture Fixt EquipmentImprovementsVehicles

Accumulated Depreciation

TOTAL Land Building and Equipment Fund

TOTAL Assets

Liabilities

Current Liabilities

Note Payable Wells FargoFederal Income Tax Withheld

FICA Withheld

State Income TaxVithheld

Accrued Payroll

TOTAL Current Liabilities

LongTerm Liabilities

Bank of America Line of Credit

Bank of America loan


TOTAL LongTerm Liabilities

TOTAL Liabilities

Fund Balance

General FundUnrestricted

Excess of Revenue over Expenditures

TOTAL Fund Balance

TOTAL Liabilities Fund Balance

I

j

Page

PREPARED WITHDUT A UDIT BY BRS ACCO UNTING TAB SERVICE

LIGHTHOUSE OUTREACH CENTERStatement of Revenue Expenditures

Month Ended Months Ended

December December

Revenue

Contributions X X

TOTAL Revenue

Expenditures

Salaries

Payroll Taxes

Property Taxes

Employee Insurance

Maintenance RepairUtilities

Liability Insurance L

Other Insurance

Dues SubscriptionsOffice Supplies io

Printing ReproductionPostage rb

Bank ChargesTelephoneTravel Seminars rb ro

Vehicle ExpensesLicenses Fees io io

DepreciationLegal Accounting ro

Interest

Ministry Support ro

Assistance ExpenseMeeting ExpenseUniforms io

Small Tools EquipmentMiscellanous I

Equipment Lease

Internet Fees

Loan Fees

Workers Compensation ro

Computer Software

TOTAL Expenditures ro

Program Revenue over Expendituresro

Excess of Revenue overExpenditures

Page

PREPARED WITHO UTA UDIT B FBRS ACCOUNTING TAX SERVICE

LIGHTHOUSE OUTREACH CENTER Page

Statement of Assets Liabilities

Dec Dec IncDecVar Var

Assets

Current Assets

Cash in Bank Bank ofAmerica

Account Rec Return Item

Petty Cash

TOTAL Current Assets

Land Building and Equipment Fund

Land

Buildings io

Furniture Fixt EquipmentImprovementsVehicles

Accumulated Depreciation

TOTAL Land Building and Equipment Fund

TOTAL Assets

Liabilities

Current Liabilities

Note Payable Wells FargoFederal Income Tax Withheld

FICA Withheld

State Income Tax Withheld

Accrued Payroll

TOTAL Current Liabilities

LongTerm Liabilities

Bank of America Line of Credit



TOTAL LongTermLiabilities

TOTAL Liabilities ro

Fund Balance

GeneralFundUnrestricted

Excess of Revenue overExpenditures

PREPARED WITHOUTAUDITBYBRSACCOUNTING TAXSERVICE

LfGHTHQUSE OUTREAGH CENTER Paget

Statement of Assets Liabilities

Dec Dec IncDec ro

Var Var

TOTAL Fund Balance

TOTAL Liabilities Fund Balance

PREPARED YiITHOUT A UDITBY BPw ACCOUNTING TAXSERVICE

LIGHTHOUSE OUTREACH CENTER Page

Statement of Revenue Expenditures

Months Months Variance

Ended Ended FavUnfl Var

Revenue

Contributions

TOTAL Revenue

ExpendituresSalaries

Payroll Taxes

Property Taxes

Employee Insurance

Maintenance RepairUtilities

Liability Insurance

Other Insurance

Dues SubscriptionsOffice SuppliesPrinting ReproductionPostageBank ChargesTelephoneTravel Seminars

Vehicle Expenses r

Licenses Fees

DepreciationLegal AccountingInterest

Food Purchased

Ministry Support b

Assistance Expense io

Meeting ExpenseUniforms

Smai Tools EquipmentMiscellanous io

Equipment Lease

Internet Fees

Loan Fees

Workers Compensation io

Computer Software j

TOTAL Expenditures

Program Revenue over Expenditures

Capital ExpendituresRentallncomeInterest Income

PREPARED WITHOUT A UDIT BY BRS ACCO UNTING TAX SERVICE

LIGHTHOUSE QUTREACH CENTER PagA

Statement of Revenue Expenditures

Months Months Variance

Ended Ended FavUnf Var

TOTAL Capital Expenditures

Excess of Revenue over Expenditures

PREPARED WITHOUTA UDIT BY BRS ACCO UNTING TAISER VICE

dg CQGZ COMMUNITY SERVICES AGENCY

q Isis

Dunham Road Suite Clinton Township MichiganPhone Fax

MA Community Action A enqrCNIGP wwwMacombCountyMigovmccsa mmMark A Hackel Mary Solomon

County Executive Acting Director

February

Ms Liz Koto City Planner


Jefferson

St Clair Shores MI

Dear Ms Koto

This letter is to request Community Development Block Grant funding for the continuation of the Senior

Citizen Chore Service for the Fiscal Period of July to June FY

Macomb County Community Services Agency MCCSA would Pike to continue to provide service to the

senior citizens in your community Services offered will include grass cutting snow removal guttercleaning and minor home repair In addition severely disabled adults less than years of age who

meet income and eligibility requirements may be provided Chore services See attached

Our request for FY is The funds will cover expenses such as home repair personnelvehicle operating expenses and supplies Lawn cutting snow removal and gutter cleaning services are

subcontracted We anticipate the hourly unit rate will remain at per hour

When considering this request please keep in mind that funds on hand expect to be spent byJune due to pending weekly lawn cutting from April St through June Qt The greatestexpenditures are for weekly Lawn cutting from April June

Please keep us informed about the dates and times of your upcoming public hearings so that we can be

available to answer any questions or provide more detailed information

Thank you for your consideration

Sincerely

Mary SoAmonActing Director

MCCSA complies with the Civil Rights Act of the Michigan Handicappers Civil Rights Act and the Americans with Disabilities Act ofTo inquire about reasonable accommodations for persons with disabilities please contact MCCSA TDD

Addendum to Chore Services Agreement

Macomb Counts Community Services Agency MCCSA Senior Citizen Chore Services

program currently serves persons age and older who are residents of your communityand meet eligibilitn guidelines

In response to inquiries regarding the provision ofservices to severely disabled adults less

than years of age MCCSA has reviewed Community Development Block Grant

guidelines USDeparanent ofHousing and Urban Development HUD program

regulations have been amended to allo severely disabled adults to be eligible for Chore

activities Severely disabled persons are defined as follows

Persons are classified as having a severe disability if they a used a

wheelchair or had used another special aid for sip months or longerb are unable to perform one or more functional activities or need

assistance with an ADL or IADL c are prevented from workingat a job or doing housework or d have a selected condition

including autism cerebral palsy Alzheimersdisease senility or

dementia or mental retardation Also persons who are under

years of age and who are covered by Medicare or who receive SSI are

considered to have a severe disability

For purposes of this definition the term functional activities

include seeing hearing having onesspeech understood lifting and

carrying walling up a flight ofstairs and waking An ADL is an

aarvity ofdaily living which includes getting around inside the

home getting in or out ofbed or a chair bathing dressing eatingand toilettng An IADL is an instrumental activity ofdaily livingand includes going outside the home keeping track of money or

bills preparing meals doing light housework and using he

telephone

As with senior citizens who are now served by the Chore Program severely disabled

adults must meet the same low and moderate income limits Individuals who are income

eligible meet the definition ofseverely disabled live alone and lack family support will be

considered for Chore services MCCSA will accept Chore Program referrals from your

office for this population Services will continue to be targeted to those most in need

MACOMB COUNTY ROTATIIYC EMERGEIICYSMELTER TEAMERIC ROSEVILLE MI

March

Liz Koto AICP

City Planner f ICity of St Clair Shares

Jefferson Circle Drive lSt Clair Shores MI COMlliTYBEIELQPfEN

Re Macomb County Rotating Emergency Shelter Team MCRESTCDBG Funding Request

Dear Liz

I am submitting this letter asking far consideration for CDBG funding from the City of

St Clair Shores for the funding cycle for which is shelter for

people for one week at the rate of per night In we provided over shelter

nights which is the number of people we serve times the number of nights they were

sheltered We sheltered people who had St Clair Shores addresses in At a cost

of per person per night that comes to aver fora night stay

MCREST is a c organization that has been operational in Macomb County for

years We consist of two parts The operational portion which is our main office where

we do intake assessments case management referrals relapseprevention collect and

distribute supplies mattresses towels washcloths blankets sheets pillows pillowcasesbus tickets showers and case management Clients are assessed at the time of intake and

again throughout their stay We refer them to the mainstream resources that would best

fit their needs The churches are the second portion which physically shelter the clients

providing meals showers transportation and laundry We now have over churches

hosting shelter for all weeks of the year The churches enable us to provide more

services for less Our operating budget is with over in kind services

given through the area churches No shelter can claim the same and no governmentagency could perform this service on this budget

We provide mattresses for sleeping bedding wash cloths towels pillows blankets

alcohol and drug testing equipment intake workeriscreeners at the office as well as at the

churches in the evening Included are insurance policies for each church participating in

the program bus tickets for each client to transport to a pickup point or go directly to the

church those churches with limited funding medical assistance psychological services

as well as counseling for substance abuse The medical and counseling services are

provided due to collaboration with the Downriver Community Services group The

children in our program are required to attend school and we work with MISD to insure

the children attend the same school they are enrolled in prior to their homeless situation

To assist the churches we hold quarterly certification meetings per year to review

procedures and to instruct new churches on procedures as outlined in a detailed manual

WtIFN DID WE SSE YOU A STRANGER AND MAKE YOU WELCOML I TELL YOL SOLEMNLY IN FAR AS YOU UID TFTO TttC LEAST OF TFIESe BROTFIERS ANL SISTERS OF MIME YOU DID IT TO ME

MATTtiEtA

given to each church Our liaison person is available to the churches to assist train and

wide as needed

We provide a newsletter to all members of MCREST as well as those who have shown

support for our agency

For the year the following churches list St Clair Shores as their address

Bethal Lutheran Our Lady of HopeSt Lucy Triumphant Cross

St Isaac Jogues Faith CommunitySt Margaret ofScotland

In the past a person needing our help could access our shelter for days that has

recently been extended to days Doing the gaps analysis with the Macomb Homeless

Coalition clearly demonstrated the majority of the people we serve needed more time

within a shelter situation to become selfsufficient We are working to endinghomelessness one person at a time We have developed the SELFProgram to facilitatethese persons This is a day program with intensive case management and usingtough love to work the system Clients are given goals and milestones to reach to

accomplish the end goal of permanent housing The supportive housing program offers

services in scattered site locations including rental assistance one year case

management transportation assistance and weekly peer support groups

We appreciate your consideration of our request for funding far the coming year

MCREST provides essential services to the most vulnerable population in our

community Should you require more information please eitheremail me or call me at

the number listed below

Thank you for past support and for your consideration in this matter

Thank you

QvxApril L Fidler

Lead Case Manageraprilf@mcrestorg

TO THE CITY OF ST CLAIR SHORESTHE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM

APPLICATION FOR CDBG FUNDING FOR THE PROGRAM YEAR

Macomb County Warming Center Inc

Organization Name

State full legal name including Inc LLCpartnership or assumed name designations

Project Name Macomb County Warming Center

Project Address E Nine Mile Eastpointe MI

Exec Director Name Kathleen Goodrich

Address Same

TelephoneEmail Address kmac@wowwaycom

Fax

Websitewwwwarmngcenterorg

Contact Name Same as above

Contact Telephone l

Contact Email Same as above

Title Executive Director

Fax Same

Project Funding RequestedCheck the category which describes the type offunding requested

Public Service Public Facility Infrastructure

Economic Development Other

PROJECT ELIGIBILITY SECTION

If your proposed activity will serve as a lowmoderate LM area benefit you must

indicate the census tractswhere the project is located website FacndercensusgovProject is located in census tracts

The project must meet at least one of the HIJD national objectives listed below Please

check all applicable

Benefits LMincome individuals householdsAddresses the prevention or elimination ofslums or blightMeets a particularly urgent community development need

Check all statements that describe how this project or activity meets one of the National

Objectives above

LM Area Benefit the project meets the identified needs of LM income persons

residing in an area where at least ofthose residents are LMincome persons Examplesstreet improvements watersewer lines and neighborhood facilities

LM Limited Clientele the project benefits a specific group ofpeople rather than all of

the residents in a particular area The following groups are presumed to beLM abused

children elderly persons battered spouses homeless persons adults meeting Bureau of

Census definition ofseverely disabled persons illiterate adults persons living with AIDS

and migrant farm workers Outside of these groups income must be verified

LMHousing the project adds or improves permanent residential structures that will be

occupied by LMincome households upon completion Examples acquisition ofproperty for

permanent housing or rehabilitation ofpermanent housing

LMJobs the project creates or retains permanent jobs at least ofwhich are taken

byLMincome persons or considered to be available to LM income persons

MicroEnterprise Assistance the project assists in the establishment of a microenterpriseor assists persons developing a microenterprise A microenterprise is described as havingfive or fewer employees one or more ofwhom owns the business This activity must benefit

LM income persons area orjobs as defined in previous sections

Slum or Blighted Area the project is in a designated slumblight area and the result of

this project addresses one or more ofthe conditions that qualifies the area

Spot Blight the project will prevent or eliminate specific conditions or blight or physicaldecay outside a slum area Activities are limited to clearance historic preservationrehabilitation of buildings but only to the extent necessary to eliminate conditions

detrimental to public health and safety

ACTIVITY DESCRIPTION

Please answer the following questions in the space provided

L Provide a detailed description of the proposed activity including how the activity will

address the needs of the community Identify whether the activity is new ongoing or

expanded from previous years

Macomb County Warming Center MCWC is an IRS designated SOlc Public CharityWe provide an emergency rotating church shelter that currently operates during the

months from November through March each year

We have been in full operation since January and our shelter weeks have expandedfrom weeks Io the current weeks

Each church provides building space and between volunteers per night far one

week The MCWC brings in blankets pillows and necessary supplies for the week

Guests each have two blankets and a pillow and floor space Men and women sleep in

separate areas of the church We serve adults ages or over Each week ranges from

Sunday evening through the following Sunday morning Volunteers are present at the

churches at all times that homeless guests are present from PM throughAM They provide food and assistance to the guests as needed On the weekendingSunday The MCWC picks up the bedding launders it and moves bedding and supplieson to the next church on the schedule

This program provides an alcohol and drug free place for the homeless to have eveningand morning meals and to spend the night thus avoiding begging for food and sleepingon the streets fields or around and in unoccupied buildings

Identify who will benefit from the proposed activity ex homeless abused childrenseniors etc If your program was designed to benefit persons on LM income describe

the process you will use to identify these persons process for incame verification if

persons are not members ofHUDspresumed LM cIientele

Our program benefits HUD defined homeless adults age or older

Oftentimes projects that receive an award of CDBG funding are actually awarded less

than the amount originally requested Please indicate here whether your proposedactivity could be undertaken with a reduced commitment of funding and if so pleasehighlight how that would affect the scope ofthe services you are proposing

The funding we are requesting will be largely used for shelter supplies bus tickets to

transport guests out of the area and night monitors when properly trained securityvolunteers are not available Historically and when funds were available we have

transported guests daily to and from churches to areas where soup kitchens and other

establishments for the homeless are available recognizing that the largely residential

areas of most cities are not appropriate places for the homeless to congregate during the

day Also to this end we operate a Day Center in Eastpointe where we offer referrals

and resources targeted to assist the homeless with opportunities to move to a more

productive lifestyle

We will continue providing shelter through churches if funding is not what we requestbut if funds are not adequate we will need to cut certain supplies such as paper productsfor the church shelters and our current telephone service which is currently available

to police and hospitals is already being streamlined Thus we could still operatedepending on the churches to supply what they can but as transportation in the form ofWe will continue providing shelter through churches if funding is not what we requestbut if funds are not adequate we will need to cut certain supplies such as paper productsfor the church shelters and our current telephone service which is currently availableto police and hospitals is already being streamlined Thus we could still operatedepending on the churches to supply what they can but as transportation in the form of

bus tickets is not fully necessary we would Limit them if we fall short As the only paidstaff we have are part time including necessary night staff there is little else to cut

Both our nighttime shelter and our day center case management followup services have

produced the desired results ofsheltering those who for various reasons cannot access the

existing shelters and helping our guests find their way through the various agencies so

that they are able to obtain medical behavioral health and substance abuse treatment as

well as find employment and housing With our collaborating organizations we have

placed over individuals into treatment jobs and housing since opening the day center

in April Our effectiveness has been professionally reviewed by a professionalconsultant and approved and supported by several fenders including The McGregorFund Ascension Health and The several major foundations

Attached please find the following documentation

Copy of the organizationsoperating budget for the past and current years

Copy ofthe organizations most recent financial statement

Proof of c status IRS letter

STATEMENT OF APPLICANT

By signing below the undersigned acknowledges and agrees to the following

That to the best of its knowledge and belief all factual information provided is true

and correct and all estimates are reasonable

That ifthe projects is recommended and approved by the Mayor and City Councilthe City reserves the right to reduce andor cancel the allocation if federal

entitlements are canceled reduced or rescinded

The receipt ofan application does not obligate the City to fund a proposed project

By submission of this application the organization agrees to abide by the federal

regulations applicable to this program

That if the projects is funded the organization agrees to abide by the CitSs locallyestablished policies and guidelines

That Applicants past performance may be considered in reviewing this application

That if a project is funded a written agreement that includes a statement of work

records retention and reporting program income procedures local and federal

requirements circumstances that would trigger grant suspensions and terminationsand reversions of assets would be required between the organization and the City

That funding is approved for coneyear period and does not guarantee a recipientfuture funding in a subsequent action plan

The person signing below has full authority to sign this application on behalf of the

Applicant and make all representations set forth therein on its behalf

Name ofOrganizationttUFr lc r C

i

Signature lCio

Print Name yZr wC CiWCcrlC

Title CGll c

Date x C

NIACOMB COUNTY WARMING CENTER RAY OF HOPE

IFtRENT YEAR OPERATING BUDGET

INCOMERANTS

DONATIONS INDIVIDUALS

DONATIONS CHURCHES

UNDRAlSING

DIVIDEND INCOME

TOTAL INCOME

RANTS DETAIL

GRANTS

ART VAN CHARITY CHALLENGE GRANT

RUBY MCCOY FOUNDATIONASCENSION HEALTH

ROSEVILLE CDBG

STERLING HEIGHTS CDBGWARREN CDBG

OTHER CDBG COUNTY ADMINEFSPFEMA

BANK OF AMERICA

HITACHI CORPORATE FOUNDATION

PAGE FOUNDATIONSHELDEN FOUNDATION

CLINTON TWP

CHARTER ONE

DENSO

MERITOR

DTE

HELMSLEY FOUNDATION

TOTAL GRANTS AND CDBG

XPENSES

AUDIT

AUTO EXPENSE cmilex mitesROCHURES PRTG

ULK MAILWG EXP

US TICKETSROH PEER

US TICKETSSHELTER

CASEWORKERS @ HRS X WKS X HR

OMM EDUC OUTREACH

CONFERENCESRETREATS

SAY CENTERROH FOOD ROH RAY OF HOP E DAY CENTER

JAY CENTER ROH MAINT SUPPLIES

AY CENTER ROH DIRECT ASST FOR GUESTS

SUES SUBSCRIPTIONS

DUC MATERIALS

DUC PROGRAMSGUESTS

QUIP REPAIRMAINT

VALUATION

UNDRAISING ANN DINNER

UN

LIABILITY INS

LICENSES FEES

MEMBERSHPlSHIRTS

NEWSLETTER

OFFICE EXPENSE

PHONEINTERNET

POSTAGE

RENT

SHELTER COORDINATOR seasonalcontractual

SHELTER FOOD

SHELTER INTAKE WORKERS seasonalcontractual

SHELTER LAUNDRY SERVICESUPPTFANS

SHELTER LAUNDRY WORKERS seasonacontractual

SHELTER NIGHT MONITORS seasonaUcontractual

SHELTER SUPPLIES

STAFF TFAINING

UTILITIES

WEBSTEEXPENSE

ADMIN SALARIES

HEALTH INS

EMPLOYER SOCIAL SECURITYMEDICARE EMPLR TX INCLUDES CASEWORKEF

EMPLOYER STATE UNEMPLOYMENT

EMPLOYER FEDERAL UNEMPLOYMENT

TOTAL EXPENSEi

MCWC OPERATING BUDGET

IN KIND CONTRIBUTIONS

Church Shelter Volunteers


Management per night xhrx hrs ea x days x wks

Food Pre Servers er ni ht x hrx hrs ea x da s x wksP P g y

Personal Care oer night xtlhrx hrs ea x davs x wks

MCWC OPERATING BUDGET

MACOMB COUNTY WARMING CENTER RAY OF HOPE

CURRENT YEAR OPERATING BUDGETfNCOME

i

GRANTS

DONATIONS INDIVIDUALS

DONATIONS CHURCHES

DONATIONS CORPORATE COMMUNITY ORGANIZATIONS

FUNDRAISING

DIVIDEND INCOME

TOTAL INCOME oasooo

GRANTS DETAIL

GRANTS

MCGREGOR FUNDS

MCGREGOR CHALLENGE GRANT

SHELDEN FOUNDATION

RUBY MCCOY FOUNDATIONT

ASCENSION HEALTH

ROSEVILLE CDBG

STERLING HEIGHTS CDBGfWARREN CDBG

OTHER CDBG COUNTY ADMW

EFSPFEMABANK OF AMERICA

HITACHI CORPORATE FOUNDATION

TOTAL GRANTS AND CDBG

EXPENSES

AUTO EXPENSE Gmife x mites

BROCHURES PRTG

BULK MAILING EXP

BUS TICKETSROH PEER

BUS TICKETSlSHELTER

CASEWORKERS

COMM EDUC OUTREACH

CONFERENCESRETREATS

DAY CENTERROH FOOD ROH RAY OF HOPE DAY CENTER

DAY CENTER ROHMAINTSUPPLIES

DAY CENTER ROH DIRECT ASST

DUES SUBSCRIPTIONS

EDUC MATERIALS

EDUC PROGRAMSGUESTS

EQUIP REPAIRMAINT

EQUIP PURCHASES

EVALUATIONr

FUNDRAlSING ANN DINNER

FUNDRAISING OTHER

MCWC Current Year OperatingBudget

EXPENSES Cont TLIABILITY INS

LICENSES FEES

MEMBERSHIPlSHIRTS

NEWSLETTER

OFFICE EXPENSE

PEERDRECT ASST

PEER GROUP LEADERS STIPEND

PHONEINTERNET

POSTAGE

RENT

SHELTER COORDINATOR

SHELTER FOOD

SHELTER INTAKE WORKERS

SHELTER LAUNDRYSERVICESUPPfRANS

SHELTER LAUNDRY WORKERS

SHELTER NIGHT MONITORS

SHELTER SUPPLIES

STAFF TRAINING

UTILITIES

WEBSITE EXPENSE

ADMIN SALARIES

HEALTH INS

EMPLCYER SOCIAL SECURITYMEDICARE

EMPLOYER STATE UNEMPLOYMENT

EMPLOYER FEDERAL UNEMPLOYMENT

TOTAL EXPENSE osooo

IN KIND CONTRIBUTIONS


Management per night x lhrx hrs ea x days x wks

Food Prep Servers oer night x hrx hrs ea x days x wks

Personal Care per night xhrx hrs ea x days x wks

SUBTOTAL INKIND PERSONNEL

SUPPLIES

The community and churches donate supplies for theday center and the shelter

operations and copying for the peer support groups Value of donated shelter and daycenter supplies is and the value of copies is

SUBTOTAL DONATED SUPPLIES

Rentfreespacelutilitieswastedisposal in churches wksx z wk

TOTAL IN KIND CONTRIBUTIONSSource of value of volunteer hourswwwindependentsectororgvolunteertime

Corp for National Community ServiceL Street NW Ste

Washineton DC

MCWC Current Year OperatingBudget

AGNES C SZjJTKOWSKIACCOUIVTTANT AND ENROLLED AGENT

gKelly Rd Suite C

Roseville Michigan ggTeleq Fax

May

she Officer s

Macomb ounty WaVming Cener inc

rBox

oseviLe Michigan

Dear Sror Madam

have compiled the encaosed financia statemetsaz December J

fOC rle bOOKS and reCOrCSmallltaneC by tISpCilgjjejOnS Ct

re cruanzation cased o she informatonprovided be eve he

attaohed financia statements are an accurate representation of the

riu f e c n i o i ns is o th cal ndar v ar oratio s otorganza on

P ease eel free to cal should you have any questions

Cnrrnt

Agnes C Szutkowski

MACOMB COUNTY WARMING CENTER INC

BALANCE SHEET

AS OF

DECEMBER

CURRENT ASSETS

Cash in BankCheckingCash in BankSavingsPetty Cash Fund

TOTAL UNRESTRICTED CASH

Restricted CashLaundry Fund

TOTAL CASH

INVENTORY ITEMS

Clothing SuppliesVehicle Donated

TOTAL INVENTORY ITEMSTOTAL CURRENT ASSETS

FIXED ASSETSOffice Equipment and ComputersFurniture

TOTAL FIXED ASSET COSTSLESS Accumulated DepreciationNET BOOK VALUE OF FIXED ASSETS

OTHER PSSET

Security DepositBuilding

TOTAL ASSETS

LIABILITIES AND FUND BALANCES

CURRENT LIABILITYEmployee Payroll Liabilities

Opening Fund BalanceJanuaryLESS DericitFundsDecember

TOTAL FUND BALANCE

TOTAL LIABILITIES AND FUND BALANCES

MACOMB COUNTY WARMING CENTER INCSUMMARY OF ORGANIZATION INCOME AND EXPENSES

FOR THE TWELVE MONTHS ENDEDDECEMBER

PROGRAM REVENUES

DonationsCashFees for ServicesGrants

Fund Raising Activities cgREVENUECASH

inKind DonationsServicesAdministrativeVehicle Astro Van

b

TOTAL PROGRAM REVENUES

PROGRAM SERVICESBrochures and NewslettersGableInternet ServicesConsultation ServicesDirect Aid to IndividualsFund Raising and Promotional ItemsLaundry ServicesPeer to Peer Program ExpensesRent

Supplies for Day CenterTOTAL PROGRAM EXPENDITUPES

EXCESS FUNDS FOR MANAGEMENT AND GENERA L

MANAGEMENT AND GENERAL EXPENSESAdministrative ServicesAuto

Depreciation ExpenseC

Dues and SubscriptionsEducational Ex ensep sStaffInsuranceLicenses Fees

Moving Expenses g

Office Expenses o

Postage and ShippingProfessional Fees

Repairs MaintenanceSecurityTaxesPayrollTelephoneUtilitiesWebsite

TOTAL MANAGEMENT AND GENERAL EXPLNDITURES W

ADD Administrative Servicesin Kind ValuationTOTAL MANAGEMENT AND GENE RAL EXPENSES

ADD interest income from Temporary Savings

DEFICfT FUNDS FOR THE MONTHS ENDED DECE MBEPj

Ior btaalytndo

o F PO Box Mt Clemens Ml

Pcoaurorv ass Phone M C FaxM

Ms Liz Koto

Citv of St Clair Shores

Jefferson

St Clair Shores MI

March

Dear Ms Koto

This letter is to request Community Development Block Grant funding for the continuation of the Continuum of Care

Coordinator position for the Period ofuly to June

The Macomb Homeless Coalition would like to continue to provide services to the homeless citizens in your

community through coordination of the Macomb County Continuum of Care CoC The CoC system is the

mechanism used to move homeless from the streets to permanent safe housing Macomb Countys CoC is made up

of approximately public and private organizations government agencies public officials businesses individuals

and homeless persons who are concerned with the issue of homelessness in Macomb County Among other

activities the CoC

coordinates services for the homeless through our member agenciesoversees the Homeless Management Information System for Macomb Countyconducts thebiyearly Point in Time Count of homeless that is mandated for Federal and State

homeless grantstracks the demographics of the Countys homeless

writes certain grants on behalf of shelters in the County as required by MSHDA and HUD

Through these two grants the Continuum of Care brought in over l million into the Countylast year for member agencies that shelter and house our homeless

During our Point in Time Count of the homeless we located homeless individuals and family members

in Macomb County including nearly children This number represents the number ofhomeless on the streets of

the County every single day Our nextPoint in Time Count is scheduled for January

Our request for the grant period is We appreciate the support the City of St Clair Shores has

provided in the past and thank you for your consideration of this request

S erelyy

Charles OBrien

Continuum of Care Coordinator

attachment

TbeMacombHomeiessCoalitionissupportedinpartbytheMacombCountyCommuniryervicesAgencytheMacombCounryBoardofCommissionersandtheMacombldt Clair Workforce Devetopment Board Itis anonprom equal opportunity employerprogram Auxiliary aids and services are available upon request ro individuals with

nomun

disabilities Michigan Relav CenterIVoice and TDD

b s CQalitdo

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Egampie activities to be performed by the Continuum of Care Coordinator funded by

CDBG grants from multiple communities and other grant sources as identified

Implementing the Ten Year Plan to End Homelessness in Macomb County This

is accomplished through the Continuum Care Coordinator and four committees

CDBG FundedTracking the demographics of the Countys homeless population CDBG fundedOverseeing the administration ofthe Homeless Management Information Systemfor Macomb County CDBG funded HUD fundedConducting thebiyearly Point in Time Count ofhomeless scheduled for

January as well as yearly sheltered point in time counts housinginventories and gaps analysis that are needed for Federal and State homeless

grants CDBG fundedHolding community outreach events for homeless residentsOversee the implementation of a Single Point of Entry process far homeless

families and individuals MSHDA funded CDBG fundedProviding HMIS technical assistance and training to member agencies CDBGfunded and

Writing and submission of Exhibit the planning document ofHUDs TargetedHomeless Assistance Grant and MSHDAs Emergency Shelter Crrant CDBGfunded

Currently there is no other agency or organization in Macomb County providing these services

Four of the highest priority outputs targeted

Secure in Supportive Housing grant dollars brought into Macomb

County thru a successful renewal submission and subsequent monitoring of the annual US

Department of Housing and Urban Development Homeless Assistance Program Grant This

grant provides for shelter housing and supportive services for persons with disabling mental

conditions homeless and runaway youth homeless mothers with children and chronicallyhomeless individuals

The AQacomb Homeless Coalition is supported inpart by he Macomb CountyCommunity Services Agency theMacomb County Board oFCommissioners and theMacomb

St Clair Workforce Development Board it is anonprofit equal oppottunity employerrprogram Auxiliary aids and services areavailable upon reouest to individuals with

disabiiitie Michigan Reiav Center Voice andTDDjo

Secure in in Homeless Management Information System HMIS grantdollars brought into Macomb County thru the US Department of HUD Homeless Assistance

Program successful renewal submission This program meets federal requirements ofanalysisand reporting of data on homeless families individuals and the services provided them

Secure in in Emergency Solutions Grant dollars brought into Macomb

County thru a successful renewal submission and subsequent monitoring of the annual MichiganState Development Housing Authority MSHDA grant This grant provides funding for

emergency shelter essential services and operating expenses LMI population homeless

prevention and rapidrehousing services and Continuum of Care coordination

Engage SMacomb County residents seeking assistance with housing homeless preventionand supportive services in the funding year through community outreach events

coordinated by the Continuum of Care

Proiected Outcomes of Continuum of Care Activities

The renewal ofthe Supportive Housing HUD grant inIwiresult in of the

current housed clients maintaining their housed status derived from HUD APR data and

projected for

The renewal of the Homeless Management Information System grant will result in meetingof the annual progress reporting requirements for HUD and MSHDA grants

The renewal ofthe MSHDA Emergency Shelter Grant in will result in continuingassistance for our emergency shelters who get ESG funding to house residents without homes of

their own Provide financial assistance to residents who qualify for rapidrehousing or

homeless prevention services and assist them in maintaining their housing Strengthen the

development of the Housing Resource Assistance Agency Homeless Single Point of Entryrequirement from HUD and MSHDA resulting in an easier to access system of support

of the attendees at community outreach events in will receive at least one

supportive service including meals clothing or personal care or referral to a service that

addresses their needs

e owDo We Serve eCommuntyY

lion is a As die Continuum ofCare for Macomb

ition that j Couzity our member agencies and staff

embership provide the tolloangsericcs for our

efforts inNeighbors in need

homeless

encourage EmergencySheltrse member ransitional Housing

Specialized HousingProgims

Youth Services

Homeless Prevention Progims

physicalMentalHealth Services

hallenges Food and ClothignProgramsFmergency Support Services

tnd FamilySupport Services

aallenged Supportive CaseliIanagement

rheMacomb Homeless Coalition is

rttznities supported in partby the Macomb

f interest County CommunityServices Agency

the Macamb County Board of

ership andCammissioners and the MacombSt

gyration andClair Workforce Development Hoard

Yt is anonprafit equal opportunity

employerprogramAuxilaaxy aids

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sness right I disabilities

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Each November our County State and Nation recognizes Homeless Awareness

Week This to insure we continue to advocate educate and remember the citizens

we serve as we continue our collaborative efforts to aid those in our community

experiencing homelessness Member agencies and supporters of the Macomb

Homeless Coalition work tirelessly to serve over citizens who are homeless in

Macomb County every day Our member agencies focus their client casework on

providing housing solutions directsupportive services finks to important main

stream benefits and homeless prevention activities It is a big task growing dailyand challenged by human and financial capacity Yet our social advocates alongwith a force of volunteers marks Macomb County as unique as we answer the call

every day

We begin Homeless Awareness Week with a Candlelight Vigil on Monday November

th remembering those who have passed during the last months Join us as we

read the names and put a human face on clients we have served and now remem

ber The Candlelight Vigil will be held at The Salvation Army MATTS Chapel

Mound Warren at PM

On Wednesday November thjoin the Coalition at its Annual Dinner Meeting at

the Carpathia Ciub Utica RdSterling Heights We honor dne of our own

that evening with the Annual Barb Bauman Homeless Advocate Award See the arti

cle below for more details

On Friday November thwe again collaborate in service to the community with

our Community Connection Day being held at The Salvation Army MATTS facility

beginning at AM Over service providers will be on hand to assist families

and individuals with housing solutions basic needs services flu and childhood im

munizations health screenings clothing haircuts lunch and much much more

New to this Connection Day are client focused seminars for employment tips finan

cial management nutrition basic home repairs Department of Human Services

policies and more Call the Coalition offices at to volunteer for this

client focused event

Each year during Homeless Awareness Week Macomb Homeless Coalition mem

bers and supporters gather to celebrate its collective service to the community and

to hold its Annual Meeting This year we will dine at the wonderful Carpathia Club in

Sterling Heights while perusing fun silent auction items Later in the evening we wil

vote and induct our Board of Directors for the calendar year who will lead the

Coalition forward in its continued mission of serving the homeless in our commu

nity To cap the evening a veryspecial presentation will be made of the Bar

bara Bauman Homeless Advocate Award recognizing the unique compassionateservice and advocacy of one individual to Macomb Countys families and individuals

experiencing homelessness Doors open at PNi dinner

served at PM with a cash bar Tickets are available at the

Coalition offices for individual sale of or fora

table of For tickets or information call

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After more than seven years as the

Coordinator of the Macomb CountyContinuum of Care Carrie Fortune

accepted a new position with the

Macomb County Department of Plan

ning and Economic Development in

June She sat down with us briefly to

talk about her work with the CoC and

the Coalition

What are some of the importantchanges you have seen since you

started with us in February of

Wow there have been a lot of

changes since I became involved in

the Continuum The face of home

lessness has definitely changed over

the past several years In the

typical person experiencing homeless

ness in Macomb County was a middle

aged man who was more than likelysuffering from mental illness and mayhave been self medicating with alco

hol or other substances When we

began tracking the chronically home

less the numbers were astonishingToday nearly half of our homeless

are experiencing it for the first time

Many are families with young chil

dren You can see in our shelters howthe economy has really taken its toll

There has also been a change in the

way we provide services There has

been a shift on the state and federallevels away from transitional housingand towards rapid rehousing The

transitional type programs that are

being funded now at least with government funds tend to be tenant

based rather than congregate facili

ties

We have seen a lot of partnerships on

the State and Federal levels With the

creation of MichigansCampaign to

End Homelessness there have been

a number of new funding opportuni

ties as well as the creation of the

HARP program Macomb CountysCoC was able to take advantage of

this dedicated Housing ChoiceVoucher program formerly Section

in a way that has permanentlyhoused hundreds of our residents

who were experiencing homeless

ness HUDsHomeless Assistance and

Recovery Program HPRP broughtover a million dollars in funds into the

County to help residents who were at

risk of or experiencing homelessnessHPRP is also paving the way for the

new Emergency Solutions Grants

emphasis on prevention and rapid re

housing With the changes to the

Emergency Solutions Grant and the

evolution of MSHDAs Single Point of

Entry I think there are stilt quite a

few changes of the horizon

Can you compare and contrast

what the CoC looked like years

ago when you took it over andwhat it looks like today

The Ten Year Plan to End Chronic

Homelessness in Macomb Countywhich we published in and the

subsequent plan to end all types of

homelessness gave us a road map

showing how to move forward The

CoC Committees have used these

Plans in a methodical way to make

decisions which have lead us to many

successes in the fight against home

lessness

The Continuum of Care has been for

tunate to gain a lot of partners in the

past seven years while still holdingonto its core membership Our gen

eral membership meetings have dou

bted in size since With the ad

dition of these housing and service

providers at the table we have been

able to better coordinate the services

that are needed by those we serve

These connections with other providers have been crucial in housing so

many people

Focusing on increasing permanentsupportive housing in the CoC has

really paid off In our HousingInventory Chart we had four perma

nent supportive housing beds Theywere all for individuals with developmental disabilities This year we have

beds serving a variety of family

compositions This doesntinclude

more than formerly homeless

households who are permanentlyhoused with Housing Choice Vouch

ers

What is your perspective on the

role volunteerism plays in ad

dressing homelessness

Volunteerism plays an ever increasingrole in addressing homelessnessWith the increase in the number of

those experiencing homelessness and

the cuts in funding shelter and ser

vice providers are depending more

than ever on volunteers Many pro

grams including the Macomb Home

less Coalition have benefited from

individual volunteers as well as pro

grams like AmeriCorps and those of

fered thru Michigan Works Without

the hard work of the hundreds of

volunteers over the years I dont

know that the CoCCoalition could

have put on events like our Commu

nity Connection Days Poverty Simu

lations or even run the HARP pro

gram

gs

MICHELE ROBINSON HOUSING RESOURCES SPECIALIST

My name is Michele Robinson and I am taking over the position of Housing Resource Specialist recentlyvacated by Jen Kozlowski My background is in Human Services and Ihave always had n desire to work

with people I have volunteered for several organizations in the community and I have experience work

ing in the nonprofit sector with the homeless population Iam not new to the issues that the members

of our community face This position will allow me to be able to reach out to more people and organizations in the community in order to assist people in need My goal is to assist clients in obtaining all re

sources necessary in order to become self sufficient and sustain housing I am already enjoying my position and Inm definitely looking forward to the future

Miche Robinson HRS

SHARRON RHODES HARPASSISTANT HOUSING RESOURCE SPECIALIST

My name is Sharron Rhodes Ibegan at the Macomb Homeless Coalition in March of as a volunteer

Iam now an employee working with the HARP applications for section vouchers and the assistant to

the Housing Resource Specialist As I become more familiar with the HARP application process Isee

how important it is as the lead agency to have a close and open relationship with the other agencies to

assure n fast and smooth application process

My position as the Housing Resource Specialist Assistant has taught me a great deal about the home

less population as well as the population who are at risk of becoming homeless Homelessness has no

specific race gender or background it is a very diverse population We provide assistance to all of our

clients and always treat them with respect We also provide a fist of resources that are nvninble to

anyone who may need them The Macomb Homeless Coalition and the other agencies of Macomb countyare working together to get as many people as we can off the streets and into stable housing I am also

a member of the Outreach Committee

Ihave found the members of the Macomb Homeless Coalition to be kind helpful and professional Iam

proud to have such an amazing group of people working by my side

ELLEN WALTOS HMIS DATA ENTRY CLERK

Sfarron Rhodes HARPHRS

My name is Ellen Waltos and I am excited to serve the Macomb Homeless Coalition as the new HMIS

Data Entry Clerk Some of my responsibilities include entering applications and intake information into

HMIS as well as other clerical duties Additionally Ihave been attending the Fundraiser Committee

Meetings and am very happy to participate in planning benefits to raise capital and promote awareness

During my few months working for the MHC Ihave come to appreciate the impact this organization has

on the community and Irecognize the importance of being accurate and proficient in my position I am

proud to be nn employee of the Macomb Homeless Coalition and am excited to have a chance to make a

difference in our communityEfen Waltos DEC

Page TITFCtITIiREPORT

v mil Al diiELiiFv

The purpose of life is not to be happy The purpose of life is to

matter to be productive to have it make some difference that

you lived at al Arthur H Prince

Prior to working for the Homeless Coalition Ihad very little interaction and i

experience with the homelessformerly homeless population As Ifinish up

the last month of my grant before moving on to something different I was

asked to reflect upon the lessons Ihave learned from my short year here and to share them Need

less to say when Istarted Ihnd a lot of things to learn and my naivete showed through on multipleoccasions Several months after I began a very dear friend of mine sent me a devotional with this

quote from above This quote has continued to hang on my wall ever since It has greatly impactedme and changed the way Ithought about fife and more specifically nbout this job

The purpose of life is to matter

Every single one of my clients and Im sure yours too want to matter When Ibegan this job I

started to become judgmental and Icould see the beginning signs of becoming jaded God revealed

to me one very important question that Ireally needed to ask myself on a regular basis Who am I

to judge Judgment really should have no place in our lives especially when we are looking to show

compassion and love for someone that came into the world the same way you and I did and is loved in

the eyes of God just as much as you and me

The purpose of ife is to be productive

Isntthis what we are trying to teach our clients and help them achieve For many of us the defini

tion of being productive is being a working contributor to society Itdidnttake long for me to learn

that the way we define being productive cantbe a one size fits nll kind of definition For the dis

abled being productive may mean taking a walk nround the block For the mentally ill being productive may mean working against the trials and tribulations that are caused by the illness Lets cee

brate the steps forward and not solely focus on the steps backward Lets be an encourager Lets

help our clients see that the here is not where they want to be and show them what fife can be like

to be there

The purpose of life is to make some difference that you lived ata

Iknow that I have not achieved all of these things I am still awork in progress But if I cnn helpsomeone else to find their purpose in fife to matter and to be productive then maybe it cnn start n

chain of people finding their purpose in fife Lets start a revolution and make a difference

f

f How wonderful it is that nobody need to wait asinge moment beforef a E

starting to improve the world Anne Frank

t

Page

The definition of coalition suggests two or more come together for a com fmon purpose In these uncertain times it should be obvious that we in the

Macomb Homeless Coalition have the common purpose of addressing home

lessness Unfortunately in the busyness of our days we get caught in the

minutia forgetting the community of supporters we have at our fingertipswho attend our events Iam amazed at the diversity of experience inter eests and a quote that is poignant reminds me that community involve

meat is in all of us It just needs to be groomed Looking nt the men and

women who are involved in our events Isee professionals of varying fields parents and children

youths and retirees and many who just wanted to do something And do they ever

The Coalition is unique by its very nature Over agencies and organizations are represented in our

membership We have anallvolunteer Board of Directors and we are responsible for a lot of fund

ing to aid the homeless and those at risk Still it seems like were a small village each caring about

one another deeply Even when we disagree were there in time of need When n task seems too

large we pull together to overcome it And we thrive on our differences that bring us together

Volunteers dontget paid not because theyreworthless but because they are priceless One of

our sponsoring community groups said that about themselves and others Truer words were never

spoken As the Coalition continues its evolution let us all know that those next to and around us are

priceless builders we can ALL be grateful for being in our community Always be willing to invite oth

ers into our places of service that those in need may have a hand up and n warm opportunity Thank

you

Bil Sherri Vice President

orrin in ecemprwatra a mailbox far mireifarotatia

fze acorrzhvrzlzss CaclitiQt isplusec tc cznrcurzceits

lax amour Qeunfraser

NTiZUt doss this rrrean for ycue oneed to get dressed up

You wontneed a bahsitteroscheduling problems

tThut does thin nreunfor thehczcrrnhornslsss Cocrlitiorz

lOQro of the proceeds go to serve Ivlacoml County homeless

and potentiaIly homeless families and individuals

Plercs help support thelIacanib Homeless Coalition

Even day in Ivtacamb County I lQ residents experience homelessness Zhe Coalition assists

our homeless neighbors thru CommunitCcnnectionLatevents first monthsrent security

deposits certification far Section f coordinating services irrituag grants for shelter Winding and

much mare

Page TNF COALITION RFPOPT

Ann Maier Evette SzajnaBarry Louise Motyka Nancy Panther

Carol Shortt Gail Laufle M Spanke Paula Florka

Christine Landino Jan Carpenter Marion Clark Reana Kerner

Christine Meyers Jessica Mumma Mary Hanser Robert Berg

Connie Lasher Jim Perlaki Meilena Martinez Robert Miller

Dan Karlin Joann Flynn Misty Authier State Rep Fred Miller

Daniel Pfaff Jolyne Baarck Mr Mrs Anthony Pecoraro Rory G Wagner

Debbie McPeek Judge Douglas Shepherd Mr Mrs CharlesOBrien Stephanie Burgess

Dr Peggy Kennard Kathy Kropf Mr Mrs Dick Reimboid Terry Yanish

Elaine Schuster Kelly Turri Mr Mrs John Mills Trish Pearce

Elizabeth Nowakowski Lareen Huff Mr Mrs Norman Fortune William Shemll

Elizabeth Pyden Loretta Szatkiewski Nancy Gan

y

Abigayle Ministries Macomb County Community Mental Health

ACC Macomb County Health Department

Amelia Agnes Macomb County Warming Center

Amethyst Center MCREST

ARC Services of Macomb MISD

CARE The Salvation Army MATTS

Charter Township ofClinton Sacred Heart Rehabilitation

City ofSterling Heights Shepherds Gate Church

Community Homes Society ofSt Vincent DePaul

Community Housing Network Solid Ground

Disability Network Oakland Macomb St Michael Catholic Community

Downriver Community Services Szajna Associates

FYUCYS Travelers Aid Society ofMetro Detroit

Gateway to Glory Trinity Lutheran ChurchUtica

Good Shepherd Coalition Turning Point

Legal Aid Defender Association WW Community Connections

Liberties Zion United Church ofChrist

Macomb County Board ofCommissioners

Qz

Were on the web

vvwwmacombhomelesscoalitioncom

PO Box

Mt Clemens MI

Phone

Fax

EmailMacombhomeless@gmaiLcom

Deborah McPeek President

William Sherrill Vice President

ames Perlaki Treasurer

Evette SzajnaBarry Secretary

Jolyne Baarck

Kelly Bidelman

KaraBlack

Joan Flynn

Connie Lasher

Mellena Martinez

Jessica Mumma

Trish Pearce

Joseph Silbernagel

Administrative Assistant

NonProfit OrgUS Postage Paid

Permit

Mt Clemens MI

Karen Hickey You can support us just by doing your everydaygrocery shopping at Kroger All you have to do is

go to krogercommunityrewardscom Enter our

CoCDirector NPO to register your Kroger Pius Card

Chuck OBrien

ta

I support the Mission Vision statements

Of the Macomb Homeless Coalition

MISSION To act as an advocate of the

Homeless and potentially homeless in

Macomb County by collaborating efforts

That promote and sustain selfsufficiency

VISION A community in which those

Affected by homelessness have access to

Supportive services and affordable housing

Individual Nonprofit

Small Business Corporate

Contri butor

Name

Title

Organization

Address

City Zip

Phone

EMail

I do not wish to have my contact information published on the

Coalition roster

Make checks payable to the order of mail to

Macomb Homeless Coalition

PO Box

Mt Clemens MI

Fax

January

Liz Koto

City Planner

City of St Clair ShoresCircle Drive

St Clair Shores MI

Dear Ms Kota

Following a contact to your representative Carol we at Solid Ground are submitting thisVetter as a request for consideration for funding through the City of St Clair ShoresCommunity Development Block Grant program for

We have not approached your city government in the past for CDBG funding but it is

clear that there is an opportunity for good partnership between the city and the missionof Solid Ground which is to empower the homess by teaching the ife skisnecessaryto be independent and productive

Current data reports that there are more than people what are homelessaccording to the Macomb Homeless Coalition The majority of the homeless are

individuals and families that had been able to care and provide for their basic needsbefore a crisis occurred in their lives

In March Solid Ground opened its doors in the old Red Cross building at ElevenMile and Gratiot having renovated the structure into bedrooms and various

familycommunity rooms as well as a commercial kitchen accommodating up to

adultschildren As a supportive Housing and Emergency Assistance program SolidGround is a nonprofit c organization that addresses the problem of homelessness inall of the communities of Macomb County What sets Solid Ground apart from othertemporary homeless shelter programs is the fact that families stay in the program for atleast months and up to months while availing themselves of services provided thatlead toselfsufFciency Solid Ground not only provides food and shelter but alsohelps with tutoring job and life skills training employment opportunities financialmentoring child care and parenting classes These are the services that are helpingour clients turn their lives around Families live in the facility and children have a homeaddress allowing them to be enrolled in the Roseville Public School System

Additionally Solid Ground is a community resource for people needing emergency foodhygiene products and referrals to social services

lritedlaffirSothaastec hichigan

In its nearly three years of existence Solid Ground has provided extended services to

more than homeless individuals in families In that time we have housed one

family of three from St Clair Shores and provided emergency food and assistance to

others Our real cost of providing full services is approximately X per person per

year

We are requesting of the City of St Clair Shores to be considered for CDBG

funding for in the amount of to help cover the cost of direct

services to clients

Families who have completed the Solid Ground program have the following successfuloutcomes

Completed GED as needed

Completed a vocational or job skills training programCompleted life skills training for self sufficiencySecured gainful employmentMoved to subsidized housingMoved to family or relative housing

Solid Ground has established itself as an important link in the ongoing fight againsthomelessness in Macomb County including the City of St Clair Shores

We truly appreciate your consideration of this specific request Please do not hesitate to

contact me at or jbaarck@sgthorg if you have questions or concerns

Best regard

fJ

Jolyne BaarckExecutive Director

Encf budget detail

Program Description bActinty

Goal To enable victims of domestic and sexual violence ands or homelessness to regaincontrol over their Iives

Project Year

Obective On oina ActivitiesServices Provided Outcome

To provide shelter and Provide hour crisis Iine Approximately Ipersons

emergency support services day emergency shelter from St Clair Shores will

to survivors of domestic casemanagement health receive shelter and

violence sexual assault and assessments and assistance emergency services from

homelessness that reside in transportation basic needs i Turning Point Inc io ofSt Clair Shores advocacy and crisis shelter residents will be

counseling connected to the resources

the i are seeking

Provide support and crisis Provide support groups Approximately children

intervention to children in tutorial services health will receive emergencyshelter assessments recreation support services from

field trips safety planning Turning Point children will

and crisis intervention have plans for staying safe if

the violencereoccurs

Provide services to Provide facetoface Approximately adults

domestic violence and support and advocacy to and children from the City i

servual assault surivors survivors through the of St Clair Shores will

served bynonresidential agencys First Response receive emergency advocacyprograms sexual assault advocacy and support services and

Support Services survivors will have plans for

counseling and PPO staying safe if the violence

Office Pro rams reoccurs

Turning Point provides emergency services on site at St Clair Shores hospitals

police departments courts and schools In FIITurning Point provided shelter

emergency and supportive services to residents from St Clair Shores This Year we

estimate serving families from St Clair Shores in our shelter program Shelter

residents stay on average of days which equals to shelter nights provided to St

Clair Shores residents at an actual cost of per shelter night CDBG

funds from St Clair Shores would subsidize the shelter stay for approximately St Clair

Shores residents atX per nightThe estimated average cost of one instance of facetoface advocacy services

through our First Response PPO and Support Services Programs isX and the

average cost ofprogramming and activities for shelter residents ages is per

stay

Budget Narrative

Turning Point Inc is requesting in CDBG funds to supplement the cost of

providing direct emergency and support services to individuals from St Clair Shores

The agency will bill St Clair Shores against its CDBG Grant at the following rates for

each program serice

Service ApproximatelCost CDBG Portion

EstimatedEmer enc Shelter night ni ht

I Childrens Services child child

AdvocacyCounselingServices

instance I Xinstance I

St Clair Shores CDBG Request

per shelter night for St Clair Shores resident for the first shelter

nights for St Clair Shores residents approximately days for

approximately people

per child from St Clair Shores for the first children from St Clair Shores

per advocacy instance for the first people from St Clair Shores served

through our First Response Support Services or PPO Office Program X

Shelter includes emergency beds personal needs new and used clothing all meals

advocacy crisis intervention and support with housing and employment Advocaciincludes facetoface crisis intervention counseling information court advocacy and

interface with other systems on behalf of the survivor

TURNING POINTPO Bow ll

Mt Clemens MIMain

March

Lip Koto City ManagerCity of St Clair Shores

Jefferson Circie Dr

St Clair Shores MI

Dear Mrs Kota

Turning Point has been providing asafe place for families fleeing violent situations since Over the past yearsthe agency has developed Erom solely providing emergency shelter to including extensive programming For children in

shelter advocacy counseling services PPO assistance forensic nurse examinations and support and education

programs In fiscal year Turning Point provided direct emergenc and advocacy services to over individuals

and over came form St Clair Shores In FY the agency fielded over calls for support and services manyfrom women and children in our community who had left their homes without their possessions or resources and who

wereseeking shelter Our goal isnot only to save lives but also to assist those affected by violence make anew start

and begin the healing process

Turning Points services are available hours per day through our crisis line first response team that provides crisis

intervention at police departments medical facilities and Forensic Nurse Examiners Program Turning Point works

toward building a violence free community through our presence in the courts schools and work places inSt Clair

Shores

We are now reaching out to your community for help through agrant from the Community Development Block Grant

in the amount of for emergency shelter services for t Clair Shores residents Piease remember the federal

government presumes that domestic violence and child abuse survivors areconsidered to be low income and therefore

qualify for inclusion inblock grant publicservice requests I have attached a list of specific services that all St Clair

Shores residents qualify for including assistance with housing safety civil and legal assistance and other services

Turning Point is actively involved in the community to develop programs and resources that enable survivors of

violence to regain control over their lives

Thank you for your consideration and support If you have any Further questions please contact me at

ext or at scollins@turninnointmacomborR

Sincerely

Sheba Collins LLMSW CAADCDirector of Shelter and Crisis Services

Attachments Turning Point History Mission and Services Program Description and AcCivity

Turning Points History

Turning Point is the onfy domestic nolence and sexual assault agency in Macomb County and has

beenpronding services to ictims of sexual and domestic violence and homelessness for the past years

The organization has gzown from solely providing a hour crisis line and emergency shelter to pronding

counseling advocacy a prevention education program a childrensprogram and a Forensic Nurse

Examiner Program We have five locations an administration and outreach office a shelter a site for our

Forensic Nurse Examiners Program and an incomegenerating second hand store Turning Point also

staffs an office at the Macomb CountSr Circuit Court and assisted over individuals with obtaining

personal protection orders safety planning and crisis intervention

Turning Points target population is comprised of victims of domestic and sexual violence

Turning Point provides shelter to over womenand children per year and receives approximately

crisis calls per year Last year Turning Point staff provided counseling support groups advocacy

and shelter services to over victims ofdomestic and sexual violence

In Turning Point began to serve survivors of sexual assault Today Turning Point has

comprehensive sexual assault sennces including counseling advocacy and prevention education Turning

Point was the first program in Southeast Michigan to develop a forensic nurse examiner program FNEP

which services approximately victims of sexual assault and their families each year The FNFP has

assisted a number of other programs throughout Michigan in developing a program for their communities

Turning Points advocacy andprevention education programs are recognized as model programs

throughout the state Turning Point has also provided prevention education programming to over

adolescents The program has had the evaluation results of a play on sexual assault published in two Socia

WorkJournals

Turning Point services are available hours a day days weex without charge to survivors

Turning Point staff members are present in the courts hospitals schools and throughout the community

Turning Point also coordinates the Macomb County Domestic Violence Council in an effort to bring

together representatives from the community to develop solutions to end domestic violence Turning

Point has provided communitywide conferences on domestic violence and sexual assault for law

enforcement medical personnel and community members Turning Point hosts awareness events for the

community on domestic violence and sexual assault These events Take Back the Night and Remember

My Name are annual events that are anticipated by survivors and community members

Turning Points Mission

Turning Points mission is to proide programs and resources to surnvorsof domestic violence

sexual assault and homelessness that enable surivors to regain control over their lives Through ourwork

we strive to eliminate the barriers to safety and justice that survivors of domestic and sexual iolence

encounter to reduce the effects of violence on the individual and community and to develop programs that

address the root causes of violence with the goal of realizing a violent free community Turning Points

services are provided free of charge to the community

SrrvirPc

hour crisis line

Emergency Shelter days per week

Individualgroup counseling for domestic and sexual violence

Advocacy through court police and medical systems days week

Forensic Nurse Examiners Program for sexual assault victimsidays week

PreventionEducationAwarenessVohinteerTraining ProgramCommunity Development Program that educates community members nn the dynamicsof domestic violence and sexual assault has established community collaborations

r

i

March

Citv of St Clair Shores

Attn Ms Liz Koto Director

Jefferson Circle Drive

St Clair Shores MI

RE CDBG Application for Program Year

Dear Ms Koto

Please find enclosed the CDBG Application for the Program Year for WW

Community Connections current program Hope Center in Macomb Hope Center is

Macomb Countyslargest no cost client choice food pantry serving all residents of

Macomb County In Hope Center served over clients of which were

from the City of St ClairShores

Please review the enclosed Application for further details of the services providedby WWCC and Hope Center in Macomb

Thank Vou in advance for your consideration in this regard

sincerelyf

i

r

Chet Decker

Executive Director

CDlcEnclosures

Groesbeck Highway Fraser Michigan Phone Fax

Websitewwwhopecentermacomborg

Hope Center in MacombGrant Proposal to City of St Clair Shores

CDBG Program

ORGANIZATION INFORMATION

Legal Name WW Community Connections Inc

Program Name Hope Center in Macomb

Address Groesbeck HighwayFraser MI

Main Phone

Admin Office

Contact Chet Decker Executive Director

CDBG RequestResidents Served St Clair Shores residents served in

Food Distributed pounds of food distributed to St Clair Shores residents in

DESCRIPTION OF ORGANIZATION

History of Organization

WW Community Connections Inc WWCC was formed in as a result of Warren

Woods Church of the Nazarene and its effort to increase impact on the needs of the local

community WWCC is afaithbased nonprofit human services organization designed to

respond to the humanitarian needs of the people in Macomb County WWCC promotesthe development and wellbeing of individuals families and communities by

partnering together with other community churches nonprofit organizations and

county service agencies to provide services to Macomb County residents Unemployedunderemployed and homeless individuals and families receive services from WWCC

without regard to race creed or nationality WWCC is governed by a board of directors

consisting of local professionals and concerned community residents While it has

focused thus far on hunger relief and financial support programs WWCCs vision is to

transform lives one family at a time by enabling individuals to become selfsustaining

through compassion dignity and respect

Description of Organization

WWCC is the parent corporation of Hope Center in Macomb and sponsors additional

programs that includes Family Financial Mentoring VITA Volunteer Income Tax

Assistance Michigan Benefit Access Initiative MBAI and Pathway to Independence

Family Financial Mentoring FFM provides money management support to strugglingfamilies FFM is currently soliciting program participants from our pantry clients by

offering additional pantry visits as an incentive to attend financial training classes This

incentive has proven to effectively recruit clients for the FFM program Family Financial

Planning is supported by a grant from WK Kellogg Foundation It is anticipated that

over the twoyear cycle of the grant FFM will train clients

Page

Hope Center in Macomb

Grant Proposal toCity of St Clair Shores

CDBG Program

VITA Volunteer Income Tax Assistance is a no cost income tax preparation and e

filing service for low income individuals and families WWCC prepared andefiled

Federal tax returns and Michigan only tax returns for For the current tax

season WWCCHope Center has made a concerted effort to increase its volunteer tax

preparation staff and to advertise the service to the community As a result we

anticipate preparing andefiling between to tax returns this tax season The

program is open to eligible individuals and families from February through Aprileach year

Pathway to Independence is designed to help families and individuals move up the

economic ladder and away from dependency upon the safety net of basic services It is

a holistic approach to providing client services which will launch in early Our

goal is to have families enrolled in the program by the end of the first year and to

grow the client base in ensuing years Our goal is to graduate selfsufficient families

and individuals out of the program within months of enrollment

WWCCs signature program is Hope Center in Macomb which is the focus of this

proposal Hope Center is a no cost client choice food pantry and a one stop shop for

human services Hope Center incorporates not only the programs just described but

brings together other county and nonprofit service agencies in one central location to

service those in need

Hope Center is also a MiBridges application site through the Michigan Benefits Access

Initiative MBAI Our clients can make an appointment to meet with one of our

application specialists to apply online for benefits through the Department of Human

Services DHS These benefits include food assistance utility assistance and health

insurance for children and pregnant women

PROJECT DESCRIPTION

Amount of the Request

A grant in the amount of is requested from the City of St Clair Shores to

support Hope Center In Hope Center served over people of which

resided in St Clair Shores

Definition of Proposed Project

Our intent is to increase the distribution capacity of our pantry through handlingfood more efficiently once it is received from Gleaners Community Food Bank

Forgotten Harvest and others increasing the amount of food distributed per client

visit and increasing client visit capacity by increasing the hours of pantry operationOur current pantry distribution levels are included in an attachment titled Hope Center

Pantry report and include statistics from the beginning of pantry operation in June of

Page


Grant Proposal to City of St Clair Shores

CDBG Program

Late in we put in place an afterhours volunteer crew on both Monday and

Wednesday evenings to sort and stock in the pantry food received from ForgottenHarvest and Gleaners Mondays and Wednesdays tend to be the days that we receive

large shipments from Forgotten Harvest These shipments usually occur in mid to late

afternoon after the majority of our volunteers have left for the day Therefore these

deliveries were left in the warehouse until the following morning to be sorted exceptfor frozen products which were identified and immediately placed in the freezer

During the summer months the increased temperatures in the warehouse tended to

cause accelerated spoilage of refrigerated items Thus to reduce lost food simplybecause it was not properly refrigerated overnight we instituted an afterhours

volunteer crew to sort and refrigerate food products as needed This has resulted in a

significant reduction in perishable food loss due to sitting in the warehouse without

refrigeration

On Wednesdays we also receive our shipment from Gleaners typically a foot semi

truck load of both perishable and nonperishable food Our evening crew sorts and

appropriately stocks this shipment as well

As a result there is mare perishable food available to our pantry clients as noted in the

increase in perishable food in November and December See pantry report

attachment Our intent is to increase our capacity to handle more shipments from

Forgotten Harvest by adding more afterhours volunteer crews to adequately receive

sort stock and refrigerate these shipments thus allowing for more rescued food a

greater variety of food offered in our pantry and resulting in more food distributed to

our clients

The perishable food that Hope Center receives is distributed to our clients as bonus

weight Our pantry distributes nonperishable food and meat by weight based on the

number of people in the household However perishable foods with the exception of

meat items are not counted against this weight limit and are often distributed as

unlimited weight This allows our clients to receive fruit vegetables and other

perishable items in increasing amounts as noted in our pantry reports Couple this

with the fact that our relationships with our suppliers especially with ForgottenHarvest has resulted in ever increasing shipments of perishable foods especially bulk

packaged product

Our pantry has also increased its ability to sort and package food products with the

development of our Prep Room In this room we have a clean environment to re

package food products received in bulk shipping containers We have also recentlyincreased the amount of refrigerated and frozen food display cases in the pantry The

end result of all of these improvements to our pantry and Prep Room facilities and

establishing an afterhours crew to sort food shipments has increased our capacity to

distribute food especially fresh perishable food products

Page

Hape Center in Macomb


CDBG Program

The outcome for our clients is food security American Community Survey estimates

that approximately Macomb County residents were in poverty in themost current data available National statistics confirm that of those in povertysuffer food insecurity defined as not knowing where they will get a meal sometime

during any given month These statistics equate to an estimated people in

Macomb County that are food insecure Our current average of pounds of food

distributed each month in is projected to increase by in because of an

increase in refrigerated and frozen food storage capacity in our pantry an increase in

operations and the ability to receive the additional rescued food as described in the

narrative above Thus we project that an average of Macomb County residents

will be food secure each and every month in an increase of over

These projections do not take into account any additional hours of pantry operation

Going forward through the rest of we anticipate increasing the hours of pantry

operation from the current hours per week to hours per week an additional

increase in capacity Therefore by the end of aII of our pantry operationsieclient visits number of people served amount of food distributed will increase

accordingly

Project Work Plan

We will continue to increase the number of deliveries received from our partner

agencies especially Forgotten Harvest and Gleaners We will also continue to developalready established relationships with Entenmanns Bakery Outlet Moneys Candy and

others As an increased delivery schedule from these suppliers is established we will

develop teams of volunteers to come in on Tuesdays and Thursdays to sort stock and

refrigerate food products We will also increase our hours of operation from to

hours per week by adding Tuesday and Thursday afternoons from pm to pmto our current hours of operation

Project Objectives

Add a significant variety of perishable food available to our clients

Add a significant amount of perishable food available to our clients

Give our clients the opportunity to have a balanced nutritional diet from foods

available in our pantryDevelop a process model to expand current capacities in the future

Project Outputs

Food security for an average of per month of Macomb County residents in

Increased nutritional fresh perishable food available to our clients resulting in a

balanced diet for our clients

Fage



CDBG Program

Project Outcomes

Recover and distribute an additional lbs of food annuallyRecover a wide variety of foods so as to significantly increase the variety of pantryfood offered to our clients

Better overall nutritional diet offered to our clients

Development of an efficient food recovery model that can be replicated

Project Evaluation Criteria

The cost per pound to recover food

The value of the food recovered

The actual amount of food recovered

Does the food recovery program provided by others Forgotten Harvest Gleaners

etc provide sufficient fresh nutritional food for the increased operations of the

Hope Center pantry

Impact of the Project on Hope Center and Its Clients

Abetter selection of food especially perishable food and meat products for our

clients

Food security for Macomb County residents each month in with the

potential to increase an additional

Description ofPrograms Offered by Hope Center in Macomb

ivoCost Client Choice Food Pantry

Hope Center opened in June as a collaboration of Gleaners Community Food Bank

of Southeastern Michigan Meijer Inc Warren Woods Church of the Nazarene Eastern

District of Michigan Church of the Nazarene United Way of Southeastern MichiganFirst Responder ChaplainsAssociation and the Association of Warren EvangelicalChurches

Hope Center in Macomb is the only organization in Ntacomb County that provides a no

cost client choice food pantry and a full slate of human service resources in one easilyaccessible location a one stop shop for human services As its signature program it

operates the largest food pantry in Macomb County

The client choice concept is a model for delivering food developed by Feeding America

that reduces waste improves access to food and provides a dignified setting for those

in need Studies conducted by Feeding America the nationwide network of food banks

and pantries has shown that client choice pantries ultimately reduce the amount of

wasted food as the clients choose food of their liking versus receiving aprepackagedhox of food Economicallychallenged individuals are more often than not faced with

Page



CDBG Program

situations in their lives in which they have few options to choose from A client choice

pantry empowers these individuals to make choices in one aspect of their lives the food

they eat

The food pantry is divided in two sections One section holds nonperishable food

received from Gleaners Community Food Bank The second section holds perishablefood received predominately through a partnership with Forgotten Harvest

Individuals anal families can access the pantry a maximum of six times per year and no

more than once every thirty days The amount ofnonperishable food is limited bypounds based on the number of persons in the household Perishable food is given to

our clients as bonus weight and not counted against the households weight limit

Generally perishable food products are given out as unlimited Client visits to HopeCenter are tracked through an internal data bank as well as through the Online Data

Management ODM system specifically geared towards Macomb County food pantries

Clients schedule appointments for their pantry visits and are warmly welcomed upon

entering the door Clients undergo a short interview and intake process with one of

Hope Centers trained volunteer staff In the intake process the staff is attentive to the

needs expressed by the client and is able to refer him or her to other services offered at

the Hope Center location The pantry intake staff also records the pantry visit on ODM

When the client enters the pantry he or she moves through agrocerystyle space with a

shopping cart choosing items from shelves and guided as necessary by friendlyvolunteer staff Nutritional information and sample meals are provided by MichiganState University Expanded Food and Nutrition Education Program to assist clients in

making healthy meal choices There is a weight limit onnonperishable foods scaled to

the size of the clients household that any person can receive on a single visit A

household of four for example qualifies for pounds ofnonperishable food plus any

bonus weight perishable foods which may be available that day Seasonally fresh

produce from Forgotten Harvest or local community gardens are provided to the clientwhich is not counted toward the clients allocated weight allotment The clients food is

then weighed and volunteers will assist the client in carrying groceries to his or her

vehicle

As a whole Hope Center offers a dignified food pantry experience This is evident not

only in the pantry procedures but also in the space Hope Centers square foot

pantry facility is clean spacious and professionally renovated Currently Hope Center

is operating its pantry at hours per week and is averaging client visits per

month which translates into an average of family members benefitting from its

services each month Based on Hope Center services in See Pantry Reportattached

In addition to providing food to those in need Hope Center offers clients further

humanitarian resources through our collaboration with county agencies and

community nonprofit organizations Hope Center has commitments from a number of

Page



CDBG Program

organizations to provide staffing onsite at least one day a week Collaboratingorganizations include Community Housing Network Downriver Community Services

First Responders Chaplain Corps Good Shepherd Coalition Grace House Macomb

Great Start Collaborative early childhood education Habitat for Humanity Legal Aid

Defenders Macomb County Community Infant Mental Health Macomb Homeless

Coalition Michigan State University Expanded Food and Nutrition Education ProgramSouthwest Housing Solutions and Veteran Services of Macomb County

Description of Program Purpose and the Needs it Addresses

The purpose of Hope Center is not simply to be an effective and efficient food pantry it

is to transform lives The services provided by Hope Center focus on achieving self

sufficiency for individuals and families by providing immediate intervention throughfood service for clients who are in crisis and also Fongterm support services HopeCenter provides a continuum of care a full set of human service and intervention

resources to individuals and families in crisis in one location

The need is urgent In Macomb County had the fifth largest countywidedecline in employment in the United States According to the Bureau of Labor Statistics

Macomb County lost of its jobs most of which wereautorelated In the

unemployment rate in Macomb County was Even before the worst of the

economic crisis hit Macomb County was suffering between and the

number of households on state food assistance in Macomb County rose byaccording to the Michigan Department of Human Services The most current data from

indicates there were children in Macomb County on the Food Assistance

Program

These statistics result in the fact that Macomb Countys numberone human service

need according to the United Way for Southeastern Michigan help line is food

Geographic Area and Target Populations Served

Hope Center serves Macomb Countys unemployed underemployed and low income

individuals and families Its location on Groesbeck Highway is a main thoroughfarethat bisects the county and provides ease of access to our services Hope Center is also

accessible by public transportation and is within atenmile radius of the vast majorityof people living in poverty in Macomb County The table below shows the

percentage of people living in poverty for the zip codes served

Page

Hope Center in MacombGrant Proposal to City of St Clair Shores

CDBG Program

Number and Percent of Persons Below Poverty Level

in Communities within a mileRadius of Hope Center

Community Persons in Poverty of City in Poverty of County in Poverty i

Centerline

Chesterfield TwpClinton TwpEastpointeFraser

Harrison TwpMacomb TwpMt Clemens

Roseville

St Clair Shores

Sterling HeightsWarren

TOTALS

Source Macomb County Services Agency Poverty Report

Other Services and Programs ofHope Center in Macomb

Humanitarian Services

Onsite services include but are not be limited to assistance in finding emergency

andorpermanent housing services for veterans counseling services early childhood

resources applying for food assistance and utility assistance through the Department of

Human Services and aid in applying for child health care through the State of MichiganAlso onsite is VITA Volunteer Income Tax Assistance VITA is available from

February through April each year for low income families to prepare and efile federal

and state income taxes Hope Center also refers individuals to offsite county and

community nonprofit agencies such as shelters or addiction rehabilitation centers

Housing Services

Hope Center is a connection center to housing services for those in need of either

emergency or permanent housing Community Housing Network Southwest HousingSolutions and Macomb Homeless Coalition all of which have an onsite presence at

Hope Center are utilized to provide permanent housing solutions for our clients These

agencies help clients access rapid rehousing and homeless prevention funds throughthe Homelessness Prevention and Rapid Rehousing Program Referrals are also made

to programs such as MCREST Solid Ground Grace House and Turning Point who offer

immediate emergency shelter

Page S



CDBG Program

Counseling Services

Hope Center collaborates with the First Responder Chaplains Corps by providing its

clients with spiritual counseling during all operation hours Trained and certified

chaplains offer spiritual guidance and oneonone spiritual support upon client request

Hope Center also provides referrals to individuals to county or community agencies for

appropriate professional counseling in the areas of mental illness addiction recovery

medical services and legal services Also offered are offsite support groups and

counseling services such as divorce marital grief and addiction counseling and

referrals to other collaborating agencies that provide areaspecific counseling These

include Provident Ministries which counsels for prisoner reentry and Turning Point

which counsels women who have been sexually abused or who are survivors of

domestic violence

Marketing Strategies for Hope Center in Macomb

WWCCs marketing program focuses on increasing its visibility in Macomb County and

throughout southeast Michigan Program brochures are distributed by collaboratingagencies and other county agencies that serve the target population The MichiganDepartment of Human Services also advocates by distributing information about HopeCenter to its clients Area churches are further cooperating with Hope Center to

advertise the services available to Macomb County residents

Hope Center has received media coverage from four local television stations includingWarren TV Fox NBC and ABC affiliates and in print media including the Fraser

Chronicle C G newspaper affiliates The Macomb Daily and The Detroit Free Press

Media coverage of Hope Center can be accessed via our website at

hopecentermacomborg Hope Center also facilitates outreach with its Faeebook

presence email contacts and a monthly newsletter with more than subscriptionsto date

Measurable results ofHope Center

Hope Centers outputs from its opening on June through December

were as follows

Hosted over client appointmentsOver individuals needs served

In excess of pounds of food distributed

In excess of in utility assistance provided during the THAW

season

federal tax returns and Michigan only tax returns prepared and efiled

through the VITA program for

federal tax returns and Michigan only returns prepared and efiled

through the VITA program for

Page



CDBG Program

in Family Financial Mentoring classes

of pantry clients referred to services of collaboratingnonprofit partners

Outputs are evaluated by tracking through an internal data bank as well as through the

Online Data Management ODM system specifically geared towards Macomb Countyfood pantries Hope Center conducts an informal exit survey to measure outcomes

McBride Manley Co provides an audited financial statement for WWCCsincludingthose pertaining to Hope Center for accuracy and all appropriate financial compliance

Sustainable Funding

Confirmed Support for

CorporationJFoundation Donation Type of Funding

Gleaners Community Food Bank Food

Warren Woods Nazarene Church Operationsunited Way of Southeastern Mich Food

Macomb County CDBG OperationsRoseville CDBG OperationsComerica Bank OperationsBank of America OperationsCharter One Bank OperationsCruisin Gratiot Charitable Committee OperationsClinton Township CDBG OperationsWKKellogg Grant Financial MentoringTOTAL

Annual Funding and beyond

Gleaners Community Food Bank

Foundation grantsIndividual contributions

Fundraising events

Fundraising activities

Macomb County Community Development Block Grants

Page


Grant Proposal to City ofSt Clair Shores

CDBG Program

Names and Qualifications of the Individuals Implementinthe Program

Rev Chet Decker Executive Director

Rev Decker has served as Executive Pastor of Warren Woods Church of the Nazarene

since His duties have included supervising all areas of Christian education

starting a Christian school serving as School Administrator overseeing church

missions and overseeing the buildings and grounds of three church campuses

square feet of church facilities and seven parsonages His involvement in church

missions has included more than forty overseas Work Witness trips Rev Decker also

serves as Executive Director of Helping Hands Healing Hearts a nonprofit focused on

international aid When Rev Decker became Executive Director of WWCC in he

began with a personal goal of providing a transformational outreach service program to

Macomb County and surrounding areas Rev Decker has been Executive Director of

Hope Center in Macomb since it was established in April

Tim Stockard WarehousePantryManagerMr Stockard is the former owner and operator of an auto parts warehouse He

managed the daytoday activities of procuring dismantling selling and disposing of

distressed vehicles Prior to Mr Stockard managed a home improvement company for

ten years

Mr Stockard received his Bachelor of Science degree with a major in accounting in

from Wayne State University He received his CPA license in Mr Stockard

currently serves as Vice Chairman of the annual Wild Game Dinner at Warren Woods

Church of the Nazarene and also serves on the church building committee He is

involved in the Men of Light group and also serves as Treasurer for MichiganSportsmen Against Hunger MSAH is a nonprofit organization dedicated to meeting the

food needs of lowincome families in Michigan Mr Stockard has been Warehouse

Manager of Hope Center in Macomb since it was established in April

ATTACHMENTS

Tax exemption letter from the Internal Revenue Service under Code Section

c Attachment

Most recent audited financial statements Attachment

Current year operating budget including anticipated revenues by source as well

as planned expenditures Attachment

A list of the board of directors or trustees including affiliations Attachment

Memorandum of Understand from project partners Attachment

WWCC Core Values speaks to diversityAttachmentHope Center Pantry Report Attachment

Page

Dopzrtmnnt of Utc Treasury

i lnternnl Rovettuo Sorvice

DGDEN UT OD

WW COMMUNITY CONNECTIONS

INCORPORATEDGRDESBECK HWY

ERASER MIti

In reply refer to D

AugQTR C EO

BODC TE

Q

Taxpayer Identification Number

Dear Taxpayer

Thank you for your correspondence dated June D

If you need farms schedhemsbyrvisitingttheslRS website at wwwsirsavletter You can obtain

or by calling DDTAXFORM

If you have any furtherqueiodorbexemRoustatusyPieasetcontactgrequirements accounting A

our Customer Service Site atI

Whenever you write elephonecnumberhwithetherhours we can reachsyoubelow give us your

Keep a copy of this letter for your records

Hours

Telephone Number L

We apalogze for any inconvenience we may have caused you and thank

you for your cooperation

Dur records show your organization is exempt from income tax

under Section cof the Internal Revenue Cvde

WW COMMUNITY CONNECTIONS NC

dba Hope Center in Macomb

AUDITED FINANCIAL STATEMENTSFor TIeYear Ended December b

WU COMMUNITY CONNECTIONS INC dba HOPE CENTER IN MACOMB

Table of Cotntents

Accountants Report

Financial Staternenffi

Statement of Financial Pcsitian

Statement of Activities and Changes in Net Assets

Statement of Cash Flows

Statement of Functional Expenses

Notes to Financtat Statemersts

Page

D

rderdiLeFe liillr

IIerfde IanlyVIiillerPoa

Certified Public Accanntants

Mnrine Cikg Ml

ChesteredMi fi

INDEPENDENT AUDITORS REPORT

September

Board of Directors

WW Community Connections Inc

dba Hape Center in Macomb

Groesbeck Hwy

Fraser ME

We have audited the accompanying Statement of Financial Position of WW COMMUNITY CONNECTIONS INC dba Hope

Center in Macomb a nonprofit organization as of December and the related Statements of Activitles Functional

Expenses and Cash Flaws for the year then ended These financial statements are the responsibility of the Organizations

management Our responsibility is to express an opinion on these financial statements based on our audit

We conducted our audit in accordance with auditing standards generally accepted in the United States of America Those

standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are

free of materiaE misstatement An audit includes consideration of Entamal controE over financiaE reporting as a basis for designing

audit procedures chat are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness

of the Organizationsinternal control aver financial reporting Accordingly we express no such opinion An audit includes

examining on a test basis evidence supporting the amounts and disclosures in the financial statements assessing the

accounting principles used and significant estimates made by management as weH as evaluating the overall fmancalstatement

presentation We believe that our audit provides a reasonable basis for our opinion

in our opinion the financial statements referred to above present fairly in all material respects the financial position of VNN

Community Connections Inc dba Hope Canter in Macomb as of December and the changes in Its net assets and its

cash flows for the year then ended in conformity with accounting principles generally accepted In the United States of America

Respectfully submitted

MCBRIDE MANLEY MIILLER PC

Certified Public Accountant

MN COMMUNITI GQNNECIQNS I@Cdba HOPE CENTER MACOMS

Statement oFinancial Position

Qecemfser

Assets

Current Assets

Unrestricted cash and cash equivalentsRestricted cash and cash equivalentsInventoryAccounts receivable other

Prepaid expenses

Grants receivable

Tafa Current Assets

nixed Assets

Furniture and equipnienVehicles

Leasehold improvementsPantry assets

Leas Accumulated depreciation

Other Assets

Security deposit

Total assets

Liabilities

Current Liabilities

Accounts payableIota LtablUties

Alet Assets

Unrestricted

Temporarily restricted

Permanently restricted

Total Liabilitiesand PJet Asses

See accompanying notes

D

g

ItcBride Iba y

VVW COMMtJNiTY CONRIECTIONS INC dba HOPE CENTER tN MACOME

Statement of Activities and Changes itNet Assets

For the Yeai Ended December

Revenues Gains and Other SupportFood pantry contributions

Angel Foad Ministries contributions

Cash donations

Noncashdonations

Grants

Investment income

Rent income

Donated services

FundraisingToEa Revenues

Net Asset Released From Restrictions

Satisfaction of program restrictions

Tots Revenues Gains and Other Support

Expenses

SuppliesOffice

TelephoneUtilities

Maintenance

Insurance

Contracted services

Automobile

AdvertisingProfessional fees

Rent

Food

Miscellaneous

DepreciationTotal Expenses

Change in fVet ssets

Net Aesets at JanuaryPrior period adjustmentRestated Net Assets at January

Rlet Asstsat December

Saa accompanying notes

Temporarily PermanentlyTotal

Unrestricted Restricted Restricted

ooa

OOD

a

D

S S

IVVeride PdIcs Iiillec

WW COMAAUNTYCONPtECTtOtdS IPtC dba HOPE CENTER thi MACOtrA

Statement of CashFows

Decembert tQ

Cash Flows FromOprrafirrg Activities

Change in net assets

Adjustments to reconcile change in net assets to

net cash provided by used in operating activities

DepreciationIncrease in donated assets

increase decrease in assets

Accounts receivable other

Prepaid expenses

Grants receivable

Security deposit

Increase decrease In liabilities

Accounts payableTotal AdjustmentsNet Cash ProvidedyUsed in Operating Activities

Casts FlowsFrmInvesting Activities

Acquisition of fixed assets

Net Cash Provided By Used in investing Activities

Net increase Decrease In Cash

Cash at January i gTA

Casts of December

SupptementaF Disclosures of Cash Ffow information

Cash paid during fha period for

Interest

TfFePanlef az Ivlsie

See aCCOnnanying notes

IINVV COflftBflUNITY CONPIECTINS iNC dba HOPE CENTER IN MACOME

Statement of Functional Expenses

For the Year Ended December Q

pperadng Expenses

SuppliesOffice

TelephoneUtliifies

Maintenance

insurance

Contrected services

Automobile

AdvertisingProfessional fees

Rent

Food

Miscelianeous

Totaf Operating Expenses

Other Expenses

Depreciation

Total Expenses

See aecompuYing notes

Angel Food

Administrative Food Pantry MinistriesTotal

Qi

xx

fT

iriCiQiLr

MVN CONiNiUPdifCOPIiyECTtOPSCdba fiOPE CENTEE tN MACONt

Notes to Financial StatementsFor the Year Ended ecember

NOTE ENTITY DESCRIPTION SUtNtYIARY OF ACCOUNTING POLICIES ANDtTHER ylA FTERS

Rescrfpfron of opersffons The Center is a nonprofit corporation organized under the taws of Michigan WW Community

Connections Inc dba Hope Center in Macomb is organized to provide access to services far individuals and families in need

The focal point of the operations is client choice food pantry located in Macomb County Michigan The Center also provides

other services to lowincome unemployed or underemployed individuals and families who are in need of food job services

humanitarian services andfor housing assistance

Generet The accompanying financial statements of the Center have been prepared on the accrual basis of accounting in

accordance wish generety accepted accounting principles

Cash and cash equivatenfs Cash on hand demand deposits and shortterm investments with a maturity of three months or less

when acquired are considered to be cash and cash equivalents Avalablefarsalemarketable securties are not treated as cash

equivalents

Jnventory Inventory consists of in food inventory and in availableforsaleequipment Inventory is accounted

for at fair market value using the FIFO method See Note for farvalue determination on donated inventory

Frxed assetsldeprecratlon Fixed assets are recordedat historical cast and donated assets at their fair market value

Depreciation is calculated using the following methods

Asset Type Method Life

Furniture and Equipment Straightfine years

Vehicles lraightline years

Leasehold improvements Straightline years

Pantry Assets Straightfine Gyears

All assets with a life of mare than one year and a cost In excess of at the time of purchase ere capitalized All donated

assets that have a itfe of more than one year are capitalized at their fair market value at the date acquired See Note for fair

value determinations

Depreciation expense for the period was

Use of estimates Preparation of financial statements in accordance with generally accepted accounting prinapies requires

management to make estimates and assumptions that effect finartciai presentations and the carrying value of certain assets and

itabilltles Actual results could differfrom these estimates

Adverffsfng The Center expenses advertising costs as incurred Advertising expense for the perod was

Safes and related taxes collected for taxing aufhariiies Safes and related taxes collected from customers for various taxing

authorties are excluded from revenue when collected

Revenue recognition The Center receives donations of food and nonfood Items as well as cash donations and recognizes

revenue when the donation is received

VIVirideIanler

Viiiltert

NW COMMUNITY CONNECTIONS IFIC dbaEPE CENTER lRl MACOMB

Notes to Financial StatementsFar the Year Ended December ZQ

NOTE ENTITY DESGRIPTION lJtWMARY OF AGCOUNTtNG POtCES AND OTHER MATTERS Continued

Functronaf altocatlon of expersses The costs of providing various programs and other activities have been summarized on a

functional basis in the Statement of Activities Accordingly certain costs have been allocated among the programs and

supporting services benefttad

Categories of net assets Under the provisions of SFAS No the Canters net assets are categorized and reported as

fotlaws

UNRESTRICTED NET ASSETS

These net assets are available for generat operations and ere not subject to donorimposed restrictions

TEMPORARILY RESTRICTED NET ASSETS

These assets are limited to uses specified by donorimposed restrictions When donor restrictions expire or the nature and

purpose of the restriction is accomplished temporarily restrtcted net assets are reclassified to unrestricted net assets and

reported in the Statement of Activities as net assets released from restrictions

Temporarily restricted net assets include the following as of December

Use restrictions FamlyFinancial Mentoring

PERMANENTLY RESTRICTED

These assets iclude the principal amount accepted by the Center with the donorsstipulation that the principal be

maintained in perpetuity The income from the investment of these resources is expended for general or restricted purposes

as specified by the donor

There were no pennanentiy restricted net assets as of December

PROMISES TO GtVFJCONTRIBUTIQNS

Contributions are recognized when the donor makes a promise to the Center that is in substance unconditional

Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in

the fiscal year in which the contributions are recognized All other donorrestricted contributions are reported as increases in

temporarily or pemanently restricted net assets depending on the nature of the restrictions When a restriction expires

tempacariiy restricted net assets are reclassified to unrestricted net assets There were no promises to give within the next

twelve months

T was reclatedto the pantry isecogn iedeasecon ributed servicesevenue for the yeartoadministration and

Subsequent evens cbsing date Mahagement has assessed the need tar any required sibsequent event or action disclosures

through September the date the statements were first available for issuance

Meid uetterP

flCWMUNITY CONNECTOSPCdba HOFE CEfdTER d MACOMS

Plotes to Financial StatementsFoe the Year Ended DecemberiQ

NOTE FAIR VALUE DfSCLOSURES

rtici ants at theThe Center uses fair value measurements to res

d aet laityt insneoaderlystransaction between marketutpe pn

p

that woul

be received to sell an asset ar paid to trap ranking the levels of the

The fair value hierarchy glues themeasurement data Financial accounting standards for fair value reporting set out a fair value hierarc Y

riori to

inputs used as assumptions in the valuation techniques used to value an asset er Babiiity

highest prlarity to quoted prices in an aVetfg of hierarchy aeedesoribed beowlrabilities Level and the lowest p

unobservable inputs Leve The three le

Level inputs are quoted marketprcesainmrket nawhichftraeactionsaof theoassebltaeiiabilaltyaoccurcwithbsufflciehntmeasurement tlate An active market is

frequency and volume to provide pricing information on an ongoing basis

Level inputs are from other than quoted mderkoted market prices of smliartaasets ebablias in act ve markatslquotedeither directly or indirectly These inputs inctu q

market prices for identical or similborated b obseroarble maket datatby correlation or other meansngmodels deveiope

principally from inputs from or corm y

market activity far the asset or liability

Level inputs are unobservable and allowed in situations where there is Tittle if anymarket participants

at the measurement date These inputs reflect the Centersown assumptions fnat would be used by

Assets measured at Fair Value on a recurring basis are as follows

ratr Value Measurements of Reporting Date Usinc

Quoted Frices

in Active SignificantSignificantOther

Markets forObservable Unobservable

Identicalinputs inputs

Fair Value AssetsLevelLevel

Leve

DescriptionQ

Faoci inventory

Nonfood Inventory

Capital Assets

Total

Pair Value Measurements Using SigniftcantUnobservable Inputs

Level

Food NanFood Capital

Inventc l ento Assets

Beginning Balancew

Cn

Donated Assets

DistrlbutlonslSales QTotaE

The food inuentory was valued based on an annual valuation study performed on rescued food The donated nonfood inventory

and capita assets ware valued based an sales of similar items

There are no liabilities measured at Fair Value

IranieVliill

UWV COMNiIJNlTtCOiVNECTiONS tNC dba EiOPE CENTER iN INACOMS

Notes to Financial StatementsFor the Veae Ended December

NOTE LEASEAGREENtENTS

WW Community Connections inc has operating leases as follows

Minimum Future Lease Ravments

Monthly Year Paymentse Lease Endin Rema in mount

Leased From ro e

Groesbeck Development Group Groesbeck Hwy

Rents due by fiscal period are as follows

YearTotal

Rents due Aga

Lease expense for the period amounted fo

NOTE CONTNGENClES AND COMMITMENTS

The Center has received various revenues from contracts with other nonprofit agencies These contracts are subject to periodic

audit and review by these agencies Although these audits could generate requests for refunds under the terms of these

contracts management does not believe that any required reimbursements would be material

NOTE CONCENTRATtNS

The Center provides support services to residents phrnariiy in southeasternflichigan

Banking As of the balance sheet date the Center did not have bank deposits in excess of FDIC limits

Approximately of the Centehs revenue is generated through three agencies

NOTE INCOME TAXES

The Center is s nonprofit corporation The Center is exempt from income taxes under Sectionc of the Internal Revenue

Code

Various tax returns filed by the Center remain subject to possible examination by taxing authorities and remain subject to

possible adjustment for a period of three years The Center annually evaluates their various tax positions to determine the need

for recognition ofaliabiiity based on the potential uncertainty of those positions

NTF BOARD DESIGNATED FUNDS

As of December the Board does not have any designated funds

dOYE B RESTRICTED CASH AND CASH EQUIVALENTS

The Center has the following restricted assets

ccount Amount Restricted Puraose

Cash Familyrinanclal Mentohng

iiricrideIVVieJiille

VWIf COftMJNITY CONNECTIONS INC dba iOPE CENTER IN MACOMB

Notes to Financial StatementsFor the YearEneDecember YO

NQE PRtpRPERIOD ADJUSTifEtdTS

Prior periodadustrnent consisted of the fallowing

Descri onW K Keiiogg grant for Family Financial Mentoring

Incorrectly classifed as unrestrictedExpenses related to Kellogg grant revenues incorrectly

classified as unrestricted expendituresPrepaid expenses understated in prior year

Accounts payable understated in prior year

Total pear period adjustment

Unrestricted TempararifyNet Restricted Net

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OJF SOTTASIERNIVIIGIOA

AGENCY AGREENIENT

Section IntroductionSeCtIQII The AgencysAgreementsSection LiabilitiesSeeion AcionluchiolatetlzeAgreementSection Miscellaneous

Section Procedures and Guidelines

Section Signatures

Bement datedl is executed byThis A ency Agreeme thi A

C Agency Name a

W W insert nonprofitnl M CIv state o ganized in rp

corpoxation or other type ofentity the Agency in favor of Gleaners Community Food Bar

Inc a Michigan nonprofit corporation Gleaners The AgencysFederal tax identification

number employer identification number is

SECTIONINpRODUOTION

a Mission Gleaners collects and distributes food and other related consumer

products received by Gleaners Groceries to member Agencies to be served ordistributed to

individuals who are needy ill or children The Agency desires to became amember agency of

Gleaners and be permitted to purchase and use Groceries in accordance with the requuationestablished by Gleaners for its member Agencies and hasssbmitted a membership app

including all required materials and has met all other condiions far membersnip Gleaners has

reviewed the application and has determined that the Agency is eligible to become amember

Agency

b Membership in Gleaners Lpan Gleaners acceptance and starting

with the date which Gleaners designates as the Effective Date the Agency shall

become a member of Gleaners under the following terms

ement shall be throughc TermlRenewal The initial term of this Agre

SECTIONSgGNAITRES

The Agency has executed this Agreement by its duly authorized officer or agent as ofthe

date first written above

l GDYi LCa

Printed Agency Narre

hamAgency Representative Signature

Accepted Gleaners Community Food Bank

ByGleaners Conununtty Food Bank Representatives Signature

Dated

ioanaF nIRECoRs

JEClTVEBURU

hairman

enniier Shroeear

Vice Clrainuan

David Nicholscr

FicePresidents

aul ringerjohn Carter

tick Goingiovice Ienereaus

Crcasurcr

ion A Woods

secretary

Jacqueline Sellers

tRECPURS

arrv Alexander

asie Allesee

tick Brockhaus

an Carmodytogar Cnok

ack A G Crable

hauna R Diggsichael FezGeyarve Rollin Il

ioeiearneruce Kridler

Sill Larkin

john Leary

Michael Mattini

aneMeeks

Juke Nagleatrick Naeveter Oleksiak

lice Osbunranz Reiner

oris Robinson

hnstine SappelrJrarga Sorge

d Traczeon Tupperiason Vines

tDVSOKBORD

litci Albom

Cim Allenarkis Mark Anusiigianjohn Baker

ism Bonahoom

tom Cinonski

tub Cohen

Caitiff Coolaiuiu Darrin

d eebavid Draper

atcvFisinnan Founder

gorge F rranis

ioel Iacob

amurlanlm

urge Johnsen

ruce N here

db Olende

izrn Paliesch

ollcen Pzters

athinReid

zrn Ricnie

vaiZinSnoushanian

iteahen Swartz

Tarn C Warner

Zabb au Y edab

resideut and CEO

Eris Goadel

February

To Whom It Iviay Concern

is a tall ob which requires many agencies both

Fighting hunger in the Macomb community J

large and sma to partner with Forgotten Harvest in the distribution of surplus prepared and

perishable food

One of the agencies Forgotten Harvest partnersloiHo e Centechasedot ibutd almo over

very proud of this partnership Since September p

one million pounds of food to the needy in its neighborhoodir

Macomb area residents especially childrenWithout agencies such as Hope Center many

would not receive the daily nourishmertrequired to grow both mentally and physically

For often Harvest encourages the Macomb community to support Hone Center of Macomb in

g

any way possible

ayindn

Agency Relations Managerx

darrvlanderson crforottenharvestorwwwforgottenharvest org

The Creaues f CrnuntyCnectfIco

VJe believe in

Christ aret iis power to change peopleslives

Caring far thers We are supportive andle We valuediversityrand equalty

partners We respect and appreciate all peop

of all people

Collaboration anel eamworl We work tagethter theodcommuynitys We

organization and with our partners throughoucommunicate with our staff members board members and our partners in an

open and honest manner

Coanmitment We are committed to people and our partnering agencies and

churches We are passionate about our work

IAoing All things with excellence We are committed to

rpepres ocedurest andour organization with excellence in programs relationshi s p

our physical structure

Providing for our fnsrgunit We are responsive to the people of our

community We are stewards of the communitys resources

ContinuousIearnin for Staff Volunteers and Clients We support and

encourage both personal and professional growth and development of our

clients staff and partners

lntegrity We are honest ethical and tehavenselfreslpect and rspect fodrrelationships We are credible m our work

alI people

fxeatsn acl ther withIignxty We treat with dignity and respect our

staff our volunteers and our clients We will treat each other as we wish to be

treated We respect each personsphysical mental and emotional needs

Respecting Ourselves We support a balance between work and life We have

fun

einResult rierted VWe are goal driven We are purposeful in our actions

tAjP arelraactive We adapt to new ways of doing our work We are accountable

for our work

rn

D m lD I N O O ii t N lD N

in m O lD N N ct u c D D O iy

ci N t ct ON tD Ct I

ri r a nm m o n

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yJaDecember I

St Clair Shores Community DevelopmentATTN Liz Koto City Planner

Jefferson Circle DrSt Clair Shores MI

Dear Ms Koto

I am pleased to provide you with information regarding our program Wigs Kids for CDBG fundconsideration Wigs Kids provides custom wigs to help the selfesteem of children as they journeythrough their health challenge They feel more confident to return to school stay active in the communityand are accepted by their peers

Each child receives a custom wig cut style instructions on wig care and wig maintenance kit Alsothey receive three scheduled appointments totaling hours of service and any return visits that are

necessary through the duration of their need As you will see from enclosed supporting documentationthe approximate total cost to the organization for these services is per child

The CDBG grant will service the children ofthe St Clair Shores area who have experienced hair loss as aresult ofcancer treatment alopecia trichotillomania and burn survivors The program will provide ageappropriate wigs and support services at no charge to the kids

We are requesting in CDBGfundingfor the year which will sponsor two children

through our program

Since the opening of our Wigs Kids Wellness Center in June of we now see three times theamount of children and the need is great We have expanded our programming to include educationaland medical support classes and social groups where we help our kids deal with the emotionah socialand psychological side effects of hair loss Wigs Kids is not just about hair its about a childs selfesteem On behalf of the kids I thank you for your support

With Appreciationl

Z

MaggiearWigs Kids Founder and CEO r

xc Receipt of Cost for Services Provided BudgetList of St Clair Shores Wig Recipients

Harper Avenue St Clair Shores MITelephone Facsimile

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PLANNING COMMISSIONMEETING


HELD ON TUESDAY MARCH AT PMIN CITY HALL in the COUNCIL CHAMBERS


PRESENT

Michael Descamps ChairmanPaul Doppke Vice ChairmanDavid Einkorn

Kathryn HansonEdward Jones

David ScheloskyRobert Splane AlternateRichard Swanquist Alternate


Liz Koto City Planner


ABSENTMatthew Triplett Absent

Commission Hanson made a motion supported by Commissioner Swanquist to approvethe absence ofCommissioner Triplett

AYES All

CALL TO ORDER


roll Nine Commissioners were present

PPC COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBGPublic Hearing

Chairman Descamps reviewed the four stages of a public hearing He explained that no

decision would be made at this meeting and advised he would take volunteers to present their

requests

Chairman Descamps opened the public hearing

Pastor Mel Gower Gratiot was present representing Lighthouse Outreach Center He

stated that it has been a pleasure working with St Clair Shores in the past and explained that

PLANNING COMMISSION MEETING MINUTES OF MARCH Page

their programs are designed around food including delivery and assessing needs Pastor

Gower advised that Focus Hope for seniors serves over people with of the

recipients coming from St Clair Shores Lighthouse Outreach delivers food baskets permonth within St Clair Shores They also have a program for mothers that serves mothers

and children each month In addition they run an emergency food program that services

approximately families Pastor Gower also explained that the Lighthouse Outreach center

is the largest supplier of commodities in Macomb County which serves approximatelypeople Another program that they run has prisoners assist with their program Pastor Gower

then went on to explain that there has never been as much need for food and assistance He

explained that there is a problem that people may have jobs but they are under employed and

still cannot afford some basic necessities He sees people who were making per hour but

cannot support their families anymore He is seeing anywhere from new clients every dayPastor Gower does not anticipate that the economic situation in Michigan is getting better as

people are still losing their homes He hopes to assist families further by helping them with

household budgets taxes nutritional programs and cooking Lighthouse Outreach Center is

requesting to assist in the distribution of food and programs to assist St Clair Shores

residents

Commissioner Hanson asked how many St Clair Shores residents are assisted Pastor Gower

answered that he delivers to families per month in St Clair Shores alone

Dan Heaton representing the Macomb County Warming Center explained that that they are

servicing more homeless than in past years The Warming Center allows the homeless to

sleep in church basements Mr Heaton went on to thank the Shores church as they had

provided support in past years Mr Heaton explained that any financial support is appreciatedCommissioner Hanson inquired as to what was the difference between the Macomb CountyWarming Center and MCREST Mr Heaton explained that the Warming Center welcomes

anyone over the age of They may be under the influence of drugs or alcohol but if they are

willing to be safe to themselves and others then they are welcome to stay Mr Heaton

explained that MCREST handles more women and children than adults and MCREST focuses

on improving the individualssituation with a maximum stay of days The Warming Center is

a drop in shelter situation that provides warmth and safety Their season runs from

Thanksgiving to April and someone is welcome for one night or the entire season

Commissioner Hanson asked if this happens at one church Mr Heaton answered that there

are churches within Macomb County that participate The Warming Center also allows

police to bring someone in if the only issue is that they are on the street The church providesvisitors with a hot dinner and cold breakfast

Tim Stockard from Hope Center in Macomb explained that they are the largest food pantry inMacomb County and in they served over According to statistics gathered on the

users of the pantry over list their income under per year In over

families were served from St Clair Shores The Hope Center in Macomb provides different

services including assistance in providing housing for veterans free income tax assistance and

other services of the food pantry clients are referred to other agencies for further

assistance with nonfood services Mr Stockard explained that cents of every dollar goes to

their clients The food pantry is set up to feel just like a grocery store and they receive food

from donations Forgotten Harvest and other sources In the Hope Center distributedover Ibs of food to St Clair Shores residents They are located north of Mile on

Groesbeck in the building that was formerly HansonsWindow Commissioner Hanson

indicated that she knew of someone who used the Hope Center and the person explained to her


that the people working there showed the patrons dignity and respect Mr Stockard requestedin assistance for the program year

Celeste Hamner explained that she is an Interventionist with Turning Point She explained that

Turning Point is a shelter that provides comprehensive support to survivors of violence Theyhave a hour crisis hotline support groups childrens programs safety planning child care

from birth to years meals and shelter Some of their operating funds come from the clothingstore that they run called Second Hand Rose Ms Hamner also explained that Turning Point

provides counseling and therapy as well as court advocacy Ms Hamner noted that TurningPoint responds to the CDBG programs national objectives to assist low and moderate income

individuals She also explained that the shelter is full most of the time Ms Hamner explainedthat family violence continues and services are greatly needed She is requesting to

assist in the provision for abused and homeless children and women Last year women

and children were served from St Clair Shores

Commissioner Hanson asked if the shelter would turn someone away if the city didntprovidefunding to Turning Point Ms Hamner explained that they would not turn anyone away

regardless of their income whether they are low income or not The funding that is receivedfrom the city would go towards assisting those families that are low income

Gina Polley represented Legal Aid and Defender located in downtown Detroit Legal Aidservices Wayne Oakland and Macomb County They are requesting to provideassistance to St Clair Shores residents In the fiscal year services were provided to

St Clair Shores residents Those services ranged from estate planning to bankruptcy to

foreclosure assistance and legal education

Monique Stanton spoke on behalf of CARE of Southeast Michigan Last year they received

to assist students and their families CARE provides educational programs and supportfor families that may have workplace issues Two programs also provide student assistance in

the form of providing assessments and referrals for drug abuse and other concerns Otherfunds support prevention and education There are fees associated with all of these programsand other costs include parent education court advocates and intervention for children and

teens experimenting with illicit substances Each year individuals are touched by CAREs

program Commissioner Hanson inquired as to how many students were assisted last yearMs Stanton replied that eight students received help She explained that she submitsreimbursement requests for individuals that are low and moderate incomes CARE saw a total

of students in the county and over residents from St Clair Shores Ms Stanton

explained that substance abuse affects lives greatly and that the younger they can intervene

and get them on a better path the higher the likelihood of avoiding a lifetime of addiction

Commissioner Hanson asked about the success rate of early intervention programs Ms

Stanton explained that the success rate is higher when the parents are ready and willing to

assist which is why it is so important to have them involved

Dorie VazquezNolan explained that she is the Executive Director of Care House Ms

VazquezNoland explained that Care House coordinates the forensic interviews for child sexualand physical abuse cases and for children that may have witnessed a crime Care House also

provides education training information referrals and counseling for victims and their familiesCare House collaborates with detectives and the prosecutors office to offer medical and mental

health evaluations out of every girls and out of every boys are sexually abused beforethe age of Of particular concern is solicitation on the Internet It is estimated that ofthe mothers that are seen were themselves victimized and never received treatment Often the


the perpetrator is known and trusted by the parents Unfortunately most sexually abused

children do not tell anyone about their experience More children are affected by abuse than byautism and asthma combined Reported cases have risen

Commissioner Hanson inquired as to whether the interviews were videotaped Ms VazquezNolan explained that each county develops a protocol of their own In Macomb County they do

not video tape the forensic interviews but they do take notes Commissioner Hanson asked if

the child has to go to court In Macomb County video tapes are not permissible in court so if

the child is compelled then they would have to go however Care House is subpoenaed to

report on the dynamics of the family and situation A detective is also at every interview

Commissioner Hanson asked about the background of the staff and volunteers Ms VazquezNolan explained that they all have social work degrees and one staff member has a masters

They also require continuing education and specialized education classes CommissionerHanson asked if there is counseling available Ms VazquezNolan replied that there is

counseling available for the child and nonoffending family members but the perpetrators are

not allowed Commissioner Hanson asked how much Care House charges for their services

Ms VazquezNolan replied that it costs about but the families are not charged

Julie Cavanagh represented MCCSA Senior Chores Services Program provides household

services to low income senior citizens and severely disabled They complete seasonal chores

such as grass cutting basement cleanup air conditioner installation and snow removal Theyare requesting in assistance Last year they provided services to low income

households within St Clair Shores Commissioner Hanson stated that last year they had a

surplus and with no snow this year inquired whether they would have even more funds

available Ms Koto replied that they do a quarterly billing and the last bill we received was at

the end of December She indicated that she would receive the bill for theSt

quarter of in

a few weeks and that it may be lower because snow removal wasntan issue this yearCommissioner Doppke indicated that they will be cutting grass beginning much earlier this

season which will take up much of the budget that is left

Commissioner Schelosky asked how they pick contractors Ms Cavanaugh explained that theyhave a bid process that is used

Charles OBrien explained that he is the Continuum Care Coordinator for Macomb County He

is asking for funding for the Coordinator position He is humbled by those that have spoken andthe Continuum of Care coordinates the efforts of the different public service agencies for the

homeless and those at risk for being homeless He explained that the Continuum of Care is

responsible for submitting grants for housing and emergency shelters at the state and federal

level He also explained that each CDBG Entitlement Community is required to have a

Continuum of Care He is requesting from St Clair Shores for coordinationCommissioner Hanson asked if he writes grants for other organizations Mr OBrien explainedthat the counties get money that is to be distributed to agencies that qualify They are

responsible for monitoring Commissioner Swanquist asked if Mr OBrien is requesting moneyon behalf of organizations that also get funds Mr OBrien explained that the Continuum of Caredoes monitoring and measurement of programs as well as regulation Most of it goes to

shelters or families for utility arrearage or rental arrearage

Jennifer Kloenhamer explained that she is the Development Director for Wigs Kids which is

located at Harper in St Clair Shores They provide wigs and support systems for

children who are experiencing hair loss due to alopecia cancer treatment trichotillimania or

any other reason a child may lose their hair Since the Wellness Center opened they are now


seeing times as many children as they did before They are requesting to reimburse

for the wigs of children though the cost is per child Last year they received that

amount and theyve had one St Clair Shores resident qualify for funding They still have

remaining Commissioner Doppke indicated that this is a great organization and wondered if

any of this is covered by insurance Ms Kloenhamer replied that no other support is given for

this program from insurance companies Commissioner Swanquist confirmed that the moneythat they receive is to be used for St Clair Shores residents Commissioner Hanson asked how

people hear about Wigs Kids Ms Kioenhamer explained that they work with all hospitals that

have oncology and hematology departments and they hold fund raisers

Theodora Gifford of Englehardt explained that her basement is a nightmare Raw

sewage is coming up every day She is on a fixed income and cannot afford to make the

repairs Also her deck is unsafe She is looking for assistance

Ms Koto explained that there is a program that she does not need to petition called the

Homeowner Rehab program and if she qualifies she can obtain a low interestdeferred or

loan of up to to make repairs to her home

Commissioner Splane asked if the homeowner rehabilitatiori program uses CDBG funding Ms

Koto replied that it does use CDBG funding but not the public service portion of the funding

Chairman Descamps closed the public hearing

CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF JANUARY

MEETING

Commissioner Hanson made a motion supported by Commissioner Jones to approve

the Planning Commission meeting minutes of January as presented

AYES All

REPRESENTATIVESREPORT OF CITY COUNCIL MEETING OF MARCH

Commissioner Hanson explained that at the last council meeting they reheard the planningcase for the corner of Elizabeth and Harper Chris Vitale was against the changes but it did

pass with the differences proposed

CITY PLANNER LIZ KOTOSSTAFF REPORT

Ms Koto advised that at the next meeting the commissioners will be discussing and voting on

the budget for CDBG She explained that if there is a specific group that the commissioners are

interested in seeing a number for to email her with that information At the next meeting she

will be requesting vacation of two portions of streets Couchez at Masonic and Harper between

the Cabinet Shoppe and the Party Store and a portion of Manton We would maintain an

easement at both locations one for Kyte Monroe and the other so that the house can still be

served

The vacations of the alleys that were part of the SAD lots is going to council on April d


The next meeting will be the second Tuesday in April the th

Commissioner Jones asked about the status of Biggby Coffee and Ms Koto explained that theyare still working on closing but hope to have it closed by the end of the month

Commissioner Jones explained that the Butter Run bar is finally moving along again now that

the roof is fixed

Commissioner Jones also noted that Autozone is moving along


Questions were raised regarding funding to the senior center Ms Koto advised they are at the

maximum that can be allotted which comes out of the administration fund and includes

supplies utilities and maintenance She advised this amount has been reviewed in the citybudget and has not been formally approved but is being used as a place maker She advisedthe Planning Commission could request to have the amount lowered

Commissioner Hanson requested the Planning Commission be provided with what exactly that

is used for Ms Koto advised she could provide the sheets for the Senior Chore

Program for the last quarter

Commissioner Doppke requested the dollar amounts awarded last year

ADJOURNMENT

Commissioner Hanson made a motion supported by Commissioner Swanquist to

adjourn the meeting

AYES All



PLANNING COMMISSION

MEETING

A MEETING OF THE ST CLAIR SHORES PLANNING COMMISSIONHELD ON TUESDAY APRIL Z AT PM

IN CITY HALL in the COUNCIL CHAMBERSJEFFERSON AVENUE ST CLAIR SHORES MICHIGAN

PRESENT

Michael Descamps ChairmanPaul Doppke Vice Chairman

David Einkorn

Kathryn Hanson

Edward Jones

David ScheloskyRobert Splane Alternate

Richard Swanquist



ABSENT

iviatthew Triplett Excused

Mary Ugorowski Secretary Excused

PPC COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBGj Review

of Activities

CALL TO ORDER

Chairman Descamps requested all stand for the pledge of allegiance

Chairman Descamps called the meeting to order at pm Commissioner Hanson called roll

Eight Commissioners were present and provided a quorum

Liz Koto City Planner was present Chairman Descamps read the following The PlanningCommission and City Council understand that your presence here tonight constitutes that youare a legal representative of the petitioner for Planning Case PPC Each statement of

intent promise andor pledge made by you the petitioner or agent either orally or in writing if

permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said

approval Ms Koto indicated she agreed to same

Ms Koto indicated the public service total should be and the total obligationsMs Koto advised that the total funds have been reduced close to since when

she came to St Clair Shores

PLANNING COMMISSION MEETING MINUTES OF APRIL zozz pabe Z

Ms Koto reviewed the Homeowner Rehab Program and referenced the resident that attended

the public hearing meeting Ms Koto explained there are funds available for loans includingdeferred or interest up to She indicated that this funding covers repairs

including roof electrical emergency furnace and waterproofing When the property owner sells

the house the city gets their money back Ms Koto advised that in foreclosure situations the

money is not received

Commissioner Schelosky inquired as to whether these are still CDBG funds Ms Koto advised

they are She explained the Rehab Coordinator goes to the house in this case to investigatesewer and foundation issues Ms Koto noted that whatever other items are not up to codemust be brought up to code So an initial repair of to for foundation repairscan skyrocket to include other plumbing or electrical and mechanical violations Ms Koto

stated there are currently hundreds of loans at

Commissioner Einkorn stated that he just finished a job on Dorion where the property is now

safe and the residents will continue to be taxpayers Ms Koto agreed that the property owners

can still be taxpaying citizens if these repairs are above their financial realm She indicated that

the city uses between annually and hundreds of people are on the list

Ms Koto indicated that per Commissioner Hansonsrecommendations the Senior ActivityCenter Operations budget was reduced to and the remaining is to be used to

fund other public service organizations

Chairman Descamps noted that everyone else is taking a cut and it does not seem fair that one

group outshines everyone else He indicated that for that reason he supports this reduction

iS KteXplained that tiie r Center operation do not Include IJJagPC nr fringed for the

employees

Ms Kato reviewed the Senior Chore budget amount of She indicated that their bigticket items are snow and grass maintenance and noted that right now there is a balance of

which has to get them through October or November Commissioner Hanson indicated

that Doppke noted at the last meeting that grass cutting would begin earlier and use up any

surplus they may have as result of the mild winter

Ms Koto explained that CareHouse provides forensic interviews to assist sexually or physicallyabused children and those that may have witnessed a crime She noted this organizationtypically receives between and Ms Koto stated she had designated for

CareHouse

Commissioner Hanson stated that after much thought she felt that that amount could be

lowered to and the remaining used for Legal Aid or one of the others that are

feeding residents

Ms Koto stated Hope Center is a new organization and provides a food pantry which sounds

like a wonderful operation and good business She has designated for the Hope Center

Ms Koto advised MCREST has not appeared at the public hearing for the third time and noted

that the difference between MCCREST and the Warming Center is that MCCREST does not

take people who are using or abusing substances Commissioner Schelosky pointed out that it

is unfortunate but many times those problems usually go along with being homeless

PLANNING COMMISSION MEETING MINUTES OF APRIL iozos Page

Ms Koto advised that regarding Wigs Kids they have had one child from St Clair Shores and

have spent She advised that the other will remain in the budget until a second child

comes along Ms Koto explained that the representative at the public hearing was under the

impression that they had lost funding from last year She indicated that if county funding has

not been used by June it must be returned but thatsnot the case with the city funding

Commissioner Doppke stated he supports the for the budget

Commissioner Schelosky inquired as to whether the funds have to be used for a child in St

Clair Shores Ms Koto advised that technically it doesnthave to be since they are a St Clair

Shores organization

A discussion ensued regarding the funding for Wigs Kids and how it might be used Ms Koto

advised that the funds may be used to assist with the program in general and with recipientsthat are low income Commissioner Swanquist stated that he feels this is a worthy charity He

noted that the organization does a lot of fundraising throughout the community and he doesnt

think they are desperate but feels the focus should remain on the children

Commissioner Swanquist made a motion supported by Schelosky to make the funds

available to any low income children in Macomb County

Chairman Descamps suggested an amendment to increase the total to to provideenough money for services for four children Swanquist and Schelosky agreed to the

amendment

AiEms Ai

Ms Koto reviewed Lighthouse Outreach which she noted is essentially a food pantry She

noted that they provide services for the needy including providing clothing and suits for jobinterviews parolee assistance programs and food delivery to seniors Ms Koto advised she

has designated which is lower than the last few years last year wasBOOG

Ms Koto stated Turning Point requested Ms Koto advised that this organizationprovides shelter for women and children fleeing abusive situations She advised they have

given to them consistently and the funds are consistently spent Ms Koto advised she visits

each organization and their premises are immaculate and it is a very good organizationCommissioner Swanquist agreed Turning Point is a top notch organization

Ms Koto advised that CARE requested She indicated that that amount was funded last

year and the reimbursement that was submitted was anger management for students

Commissioner Hanson stated that every high school in the city pays for them and the

representative could not supply an answer as to their success rate Commissioner Hanson

stated that she doesntagree with giving them when they are supplemented by schools

Commissioner Splane inquired as to whether the schools pay for services outrightCommissioner Hanson stated she believes the schools give them a fee but she should have

asked the question Commissioner Hanson stated she feels the amount should be reduced to

Commissioner Doppke stated he disagrees and asked if the children who have a problem at

home or school get aid to work through the problem Ms Koto advised a student will be

PLANNING COMMISSION MEETING MINUTES OF APRIL so zoi Page

referred by a teacher or counselor based on that child going to someone or the educator

recognizing there is a problem

Commissioner Doppke stated with aIthe things that are seen he feels that anything that can be

done for troubled children may guide them so they do not have to use the other services Ms

Koto suggested the Commissioners could either make a motion on this as there is a

disagreement or go to the next line item and then vote collectively

Commissioner Doppke made a motion supported by Commissioner Splane to allocate

for CARE as requested

AYES Descamps Doppke Einkorn Jones Schelosky Splane SwanquistNAYS Hanson

ABSENT Triplett Ugorowski

Motion passed

Commissioner Hanson explained she disagreed due to school of choice options available and

the fact that only students were from St Clair Shores

Chairman Descamps noted that in regard to anger management he wanted to mention the

Macomb Intermediate School District which is under funded He indicated that the kids that go

to these schools are the ones that nobody wants the severely handicapped and severelyemotionally disturbed Chairman Descamps thinks it would be nice to donate something to one

of the schools

Aiier a shoi discussion it vas agreed that techncally tmay not be possible to allocate to a

government entity without a formal request It was suggested that MISD submit a formal

request for the next budget if that is possible

Commissioner Hanson indicated that she would like to contribute to the Macomb Homeless

Coalition Ms Koto explained that they will be funded through the Administration Budgebecause they provide a required service to the program They are the Continuum of Care

Coordinator

Commissioner Hanson also indicated she would like to fund Legal Aid and Defender as they

helped St Clair Shores families last year


allocate to Legal Aid and Defender

AYES All

Ms Koto advised that the for Administration goes to wages and fringes for Rosanne

Minne the Rehab Coordinator for herself as City Planner and Federal Administrator and for

three employees at the senior center including Sue Fickau and Erin Justin

Ms Koto advised that the Code Enforcement Wages reimburse of the wages for two full

time employees and of two contract employees wages Commissioner Doppke noted St

Clair Shores could use five more code enforcement employees

PLANNING COMMISSION MEETING MINUTES OF APRIL io zozz Page

Ms Koto stated that in regards to Streets and Infrastructure whatever money is leftover goes to

fund streets She noted that it has to be complete removal and replacement work

Commissioner Splane asked if the funds were used for specific streets Ms Koto explained that

the Census determined specific block groups She stated the census will come into playnow and that it worked out well because there were ten full years under the Census

numbers Ms Koto advised that population went from to and as is the

threshold a liquor license was lost and the City Assessor may be a Level III and is no longerrequired to be a Level V

Commissioner Hanson made a motion supported by Commissioner Jones to approve

the preliminary CDBG budget

AYES All

CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF MARCH

MEETING

Commissioner Hanson stated the minutes did not reflect the comment by Commissioner

Doppke that the grass would be cut sooner due to milder temperatures and the grass cuttingseason will be longer regarding the Senior Chore Program

Commissioner Hanson made a motion supported by Commissioner Jones to approvethe Planning Commission meeting minutes of March as amended

AYES All


Commissioner Hanson advised that all alley vacations were approved unanimously

Commissioner Hanson noted that City Manager Hughes indicated there wilt be announcements

to make about businesses coming to the city


Ms Koto advised that the only upcoming cases will be street vacations which are not pressing

Commissioner Einkorn inquired about the BP gas station on Jefferson Ms Koto advised there

have been changes in owners and one of the BP stations was raided by the Feds

Commissioner Einkorn inquired as to the necessity of tables in the new restaurant Frankson

the Avenue Ms Koto advised the owner appeared before the ZBA to request a parkingvariance and was granted months to obtain more parking or possibly purchase the propertynext door to use for parking



PLANNING COMMISSION MEETING MINUTES Or APRIL ezos Page

ADJOURNMENT

Commissioner Hanson made a motion supported by Commissioner Splane to adjournthe meeting

AYES All

Commissioner Swanquist reminded everyone about the April HABA meeting which he feels

may be the last one

The meeting adjourned at pm

PLANNING COMMISSION MEETING MINUTES OF APRIL so zoiz page

CITY COUNCIL MEETING

May

AGENDA ITEM a Award the bid to Argus Hazco to purchase and upgradeSelfContained Breathing Apparatus SCBA and bottles

per the Assistance to Firefighters Grant AFG awardedto the Fire Dept The bid opening occurred March

BACKGROUND The Fire Dept was awarded a federal AFG Assistanceto Firefighter grant to replace and refurbish the

departments SCBAselfcontained breathing apparatusequipment An RFP was placed in MITN and bids were

opened March Argus Hazco was the onlybidder

ENCLOSURES Memo from Chief Morehouse

RFP for SCBA equipment placed in MITN

MITN responsesBid tabulation from March bid openingArgus Hazco bid

RECOMMENDED

ACTION Award the bid for the purchase and refurbishing ofSCBA equipment and bottles to Argus Hazco for

and Attachment A Upgrade Option for

for a total of

MOTION BY SECONDED BY

VOTE AYES NAYS

ABSTAIN ABSENT

Prepared by George Morehouse Fire Chief Date

ST CLAIR SHORES FIRE DEPTMEMORANDUM

Date April

To City Manager Ben Hughes Mayor and Council

From Fire Chief George Morehouse

Re SCBA Bids on MITN

On March bids were opened for a RFP placed on MITN for the solicitation of

bids for SCBAsSelfContained Breathing Apparatus in accordance with our AFG grantaward Sixtytwocompanies received notice of our solicitation and fifteen viewed the

RFP

Upon review of the oneandonly bid received the bid and Attachment A will fulfill our

grant obligation for the required new purchases and upgrades of our current upgradableequipment

The total cost for new equipment and upgrades is This exceeds our grantaward by However the City of Eastpointe Fire Department has contactedBattalion Chief Greg Coplai requesting to purchase of our old bottles at approximately

per bottle thus offsetting the overage on this grant

To serve as a reminder the purchase and upgrade of this equipment removes CapitalOutlay expenditure from the Fire Department budget for several years

If you have any questions about this item please donthesitate to contact BC Coplai or

myself

Michigan Intergovernmental Trade Network Page l of

Downloading History Vendor Activity Report

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change the type of informatics you are viewing received a noticevs accessed attachments

cliritation Inarmation

DocumetTitle Self Contained Breathing Apparatus and Upgrade

UateISUPd

Deadline prior to OaOAM ED

Specificaticn Attachments Click Here for Details File

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Sirt LMain Contact Chris Carson

Viewed Files of

Location LANSING MI Detans

Account Type Email Service

Main Contact ROBERT KONUPEK Viewed Files of

LOCation ROMEO MI Details


ttt tl itfriIi

Main Contact Daniel JoraeViewed Files of

Location Saint Johns MI Details


r ctasyrsubMam Contact Cora LoCricchio

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Location Chesterfield MI retails iAccount Type Email Service

Ir rTMain Contact Bryan Wolcott

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Main Contact Roger CarisViewed Files of

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Main Contact AI KlohaViewed Files of

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Main Contact Beverly ReedViewed Files of

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Main Contact Laura HopkinsViewed Files of

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httpsfwwwmitninfordminReportsDownloadsasp IU

Michigan Intergovernmental Trade Network

Main Contact Ann TruskolaskiLocation Warren MIAccount Type Search Only Access

Main Contact Sherry RamerLocation Grand Junction COAccount Type Search Only Access

foriRotiser and Associates

Matn Contact Ron MouserLocation Waterford MIAccount Type Email Service

cc Irc

Main Contact Anne PetrenkoLocation Landover MDAccount Type Email Service

rt rGiiptutC nrntry

Main Contact Richard SinclairLocation Troy MIAccount Type Email Service

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Main Contact MARK BOMMARITOLocation Macomb MIAccount Type Search Only Access

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REQUEST FOR PROPOSAL FOR

NEWSELF CONTAINED

BREATHINGAPPARATUS ALONG

WITH UPGRADE OF CURRENT

SCBA

The City of St Clair Shores is seeking proposals from experienced and qualifiedfirmsto provide bids for new Self Contained Breathing Apparatus along with upgrades ofcurrent SCBA Sealed proposals will be received by the St Clair Shores City Clerk

Office Jefferson Circle Drive St Clair Shores MI by March

amat which time the name ofsubmitting proposers will be publicly read

THE CITY OF ST CLAIR SHORES RESERVES THE RIGHT TO REJECT ANYAND ALL PROPOSALS

Any deviation from the specifications must be noted on the proposal

Please submitproposal on or before the date and time given above to

City ofSt Clair ShoresClerk

Jefferson Circle Dr

St Clair Shores MI

All proposals copies must be submitted in a Sealed Envelope marked RFP

NEWSELF CONTAINED BREATHINGAPPARATUS ALONG WITH UPRGRADE OF

CURRENT SCBA

General Requirements

Twenty open circuitselfcontained breathing apparatus consisting of

the following major subassemblies cylinder and valve assembly for storingbreathing air under pressure full facepiece assembly an automatic dual

path redundant pressure reducing regulator a removable facepiecemountedpositive pressure breathing regulator with airsaver switch lowpressure alarm

and purge valve a harness and backframe assembly for supporting the

equipment on the body ofthe wearer a shoulder strap mounted remote

gauge indicating cylinder pressure a headsupdisplay HUD redundant lowpressurealarm a rapid intervention crewuniversal air connection RICUACand certified to the NIOSH ChemicalBiological Radiological and Nuclear CBRN standard

The unit shall be covered by awarranty providing protection against defects in

materials or workmanship This warranty shall be for a period of years on the

SCBA except for the pressure reducer which shall be covered for yearsElectronic components shall be warranted for three years The SCBA shall be

certified byNIOSHMSHA as conforming to the Code of Federal Regulations

CFR This apparatus without modification shall be NIOSHMSHA certified

The apparatus shall meet all requirements ofNFPA Standard on OpenCircuit SelfContained Breathing Apparatus EditionSuccessful bidder agrees to provide at his own expense afactorytrainedinstructor for such time as the department head shall require for completeinstruction in the operation and maintenance of the apparatus Any exceptions to

these specifications must be detailed in a separate attachment and failure to do

so will automatically disqualify the bidder Successful bidder must be a factory authorizeddistributor to sell the equipment specified herein

Cylinder Valve Assembly Type and Requirements

The cylinder threads shall be straight with anOring or quadring gasket typeseal The cylinder valve shall be a fail open type constructed of forgedaluminum and designed such that no stem packing or packing gland nuts are

required It shall contain an upper and lower seat such that the pressure will seal

the stem on the upperseat thus preventing leakage past the stem No

adjustment shall be necessary during the life of the valve The cylinder valve

outlet shall be a modification of the Compressed Gas Association CGAstandard threaded connection number for breathing air Proposed CGA

connection No with atrilobe ergonomically designed handwheel

The valve shall be constructed such that damage will not occur if the coupling is

overtorqued by hand Each cylinder valve shall consist of the following a

hand activated valve mechanism with aspringloaded positive action ratchet

type safety lock and lockout release for selecting lock open service or

nonlock open service an upstream connected frangible disc safety relief

device adual reading pressure gauge indicating cylinder pressure at all timesan elastomeric bumper an angled outlet Each cylinder and valve assembly

shall be equipped with a hanger bracket for positive locking attachment ofthe

assembly to the backframe

The SCBA shall maintain all NIOSH and NFPA standards with any of the

following types of cylinders listed as provided by the SCBA manufacturer

Carbon cylinders

Fifty four cylinders manufactured in accordance with DOT specifications and

having a working pressure of psig and duration of minutes The cylinder shall be

lightweight composite type cylinder consisting of an aluminum alloy inner shell with a total

overwrap of carbon fiber fiberglass and an epoxy resin

Facepiece Assembly

The full facepiece assembly shall fit persons of varying facial shapes and sizes

with minimal visual interference It shall be available in three colorcodedsizes

and maintain NIOSHMSHA certification of the respirator regardless of the size

used The face seal shall be constructed ofablend of proprietary material and be

secured to the lens by aUshaped channel frame that is retained to the lens

using two fasteners A detachable bayonetstyle mounting adapter for the voice

amplifier shall be installed at the factory

The lens shall be a single replaceable modified cone configuration constructed

ofanonshatter type polycarbonate material and shall meet the impact and

penetration requirements of a faceshield as specified in ANSI paragraphsand it shall have a silica based coating to resist abrasion and

chemical attack and meet the requirements ofNFPA for lens abrasion The

lens shall have an antifogcoating to reduce fogging of the lensThe facepiece shall have a large diameter inlet serving as the female halfof a

quarter turn coupling which mates with the positive pressure breathingregulator Multidirectional voicemitters shall be lens mounted on both sides of

the facepiece lens and ducted directly to an integral silicone nosecup to enhance

voice transmission The voicemitters ducts and nosecup shall be easilyremovable without the use of tools The facepiece shall a minimum of four sizes

of nosecups

The head harness shall be asixpoint quad suspension made in the fashion of a

net hood to minimize interference between securing of the facepiece and the

wearing of head protection and be constructed of aparaaramid material Two

flame resistant elastic straps attached to the lens in four locations shall provideadjustment for proper face sealing

Pressure Reducer

The pressurereducing regulator shall be mounted on the backframe and be

coupled to the cylinder valve through a short length of internally armored highpressure hose with ahand coupling for engagement and sealing within the

cylinder valve outlet In lieu of a manual bypass the pressurereducing regulatorshall include abackuppressurereducing valve connected in parallel with the

primary pressure reducing valve and an automatic transfer valve for redundant

control The backup pressure reducing valve shall also be the means of

activating the lowpressure alarm devices in the facepiecemounted breathingregulator This warning shall denote a switch from the primary reducing valve to

the backup reducing valve whether from amalfunction of the primary reducingvalve or from low cylinder supply pressureA presstotest valve shall be included to allow bench testing ofthe backupreducing valve The pressurereducing regulator shall have extendedtemperature range dynamicOring seals composed of fluorosilicone elastomer

The pressure reducing regulator shall have incorporated a reseatable overpressurizationrelief valve which shall prevent the attached low pressure hose

and facepiecemounted breathing regulator from being subjected to highpressure

A standard dualoutlet manifold shall also have provision for connection of an

optional airline supply for extended duration use while reserving the cylindersupply for egress The airline supply hose length shall be up to feet and

require an inlet pressure range of to prig depending on the length of

supply hose used A check valve within the outlet manifold shall prevent the

external release of cylinder air in the event the airline supply is either not used or

disconnected Switching from airline supply to cylinder supply shall be

accomplished manually by the user by opening the cylinder valve to preventinadvertent use of the cylinder supply without the users knowledge The outlet

manifold shall also contain a second outlet port capable ofbeing fitted with an

auxiliary supply hose to support a second breathing regulator for the purpose ofrescue only The auxiliary hose shall be located on the primary wearers rightshoulder and be terminated with a female quick connect fitting which can be

easily connected and disconnected by trained individuals with a gloved hand

andor in low light conditions The coupling shall also be guarded againstinadvertent disconnect during use of the equipment When operated in this

mode supplying two breathing regulators the primary wearerspressure reducer

shall be capable of simultaneously supplying each regulator with a flow ofat least

iters per minute while maintaining positive pressure in the respectivefacepiecesAn optional Dual EBSS shall be available inlieu of the optional airline supply and

shall have one of each of the following requirements a manifold with one

each of a female socket and male plug both of which have check valvesminimum lowpressure hose acontainment system with means of attachingthe manifold to the waist belt withaturn action apouch for storing the

hose and a dust cap for the female socket and male plug The Dual EBSS

system shall be on the wearers left side and shall be capable of allowing for six

feet of hose between like systemsThe manifold shall be made of aluminum and be anodized black The female

socket and male plug shall have spacing no less than offcenter The

female socket shall have a double action to disengage noted as apushinpullbackThe female socket shall have an internal check valve The male plug shall

have an external check valve The hose shall be made of high temperaturerubber capable of sustaining a maximum psig ofpressureThe containment system shall include a pouch and shall be made ofparaaramidmaterials and shall be capable of storing of hose The pouch shall be

attached to the SCBA by pullthedotfasteners

Rapid Intervention CrewLTniversal Air Connection

RICUAC

The SCBA shall incorporate aRICUAC fitting to be compliant with the

edition of the NFPA SelfContained Breathing Apparatus standard The

RICUAC shall be an integral part ofthe highpressure hose that attaches the

cylinder valve to the first stage pressure reducer The RICUAC inlet connection

shall be within inches of the tip of the CGA threads of the cylinder valve

The RICUAC shall consist of aconnection for attaching ahighpressure air

source and aselfresetting relief valve allowing a higher pressure than that ofthe

SCBA to be attached to the SCBA The RICUAC shall have a check valve to

prevent the loss of air when the highpressure air source has been disconnected

FacepieceMounted Positive Pressure Regulator

The facepiecemountedpositive pressurebreathing regulator shall supply and

maintain air to the facepiece to satisfy the needs ofthe user at a pressure greaterthan atmospheric by no more than inches of water pressure static The

breathing regulator shall maintain this positive pressure during flows of up to

standard liters per minute The regulator shall also meet or exceed adynamicflow requirement ofremaining positive while supplying aminute volume of

liters

The breathing regulator shall have attached a low pressure hose which shall be

threaded through the left shoulder strap to couple to the pressure reducingregulator mounted on the backframe An optional regulator shall be available with

a quick connect coupling in line for use with the optional outlet manifold and

accessory hose to allow the breathing regulator to be disconnected from the unit

and reconnected to the auxiliary hose of a second unit in the event rescue is

required The quick connect coupling shall be easily connected and disconnected

by trained individuals with a gloved hand andor in low light conditions The

coupling shall also be guarded against inadvertent disconnect during use of the

equipment The lowpressure hose shall be equipped with swivel attachments at

both endsThe breathing regulator outlet port shall be configured as the male halfof a

quarter turn coupling which mates with the facepiece and shall be equippedwith adoughnutshaped gasket which provides the seal against the matingsurface of the facepiece The regulator cover shall be fabricated of a flame

resistant high impact plastic The breathing regulator shall also have an integrallowpressure alarm device that shall combine an audible alarm with simultaneous

vibration ofthe facepiece This alarm device shall indicate either low cylinderpressure or primary first stage regulator failure The breathing regulator shall

have a demand valve to deliver air to the user activated by a diaphragmresponsive to respiration The demand valve shall use an extended temperaturerange dynamic Oring seal composed of a fluorosilicone elastomer This

diaphragm shall include the system exhalation valve and shall be constructed

from ahigh strength silicone elastomer

A purge valve shall be situated at the inlet of the breathing regulator and shall be

capable of delivering airflow of between and standard liters per minute

The breathing regulator shall be arranged to direct the incoming air over the inner

surface of the facepiece for defogging purposes The components of the

breathing regulator shall be constructed of materials that are not vulnerable to

corrosion The flame resistant cover shall contain an air saver switch and

pressure demand bias mechanism It shall reactivate and supply air only in the

positive pressure mode when the wearer affects a face seal and inhales This

device shall not affect the breathing flow through the system while in operation

EndOfService Indicators

The SCBA shall have two endofservice EOS indicators The primary EOS

shall be the integral lowpressure alarm device that shall combine an audible

alarm with simultaneous vibration ofthe facepiece The primary EOS shall be

located in the FacepieceMountedPositive Pressure RegulatorThe HUD shall serve as the secondary EOS indicator It shall be mounted in the

users field ofvision on the second stage regulator It shall displayonequarterbottle increments including full bottle pressure and continuing to of

maximum bottle pressure The display shall not have a numerical representationof bottle pressure At onehalfbottle pressure one yellow LED shall be

illuminated and flash at a rate not to exceed one lx time per second At onequarterbottle pressure one red LED shall be illuminated and flash at a rate not

to exceed ten x times per second The HUD shall have a low battery

indication that is distinct and distinguishable from the bottle pressure indications

Control Console with HeadsupDisplay HUD

The pressure gauge shall become an integral part of the control console

assembly The control console shall come with a mechanical analog pressure

gauge that is angled at The control console shall a photo sensing diode to

dim and brighten the HtID as the environment changes The HUD shall operateon two AA batteries that are located in the control console assembly The

battery life of the SCBA with HUD only shall be no less than hours

The HUD shall be intrinsically safe per ANSI UL Class I Groups C and DClass II Groups E F and G Hazardous Locations and certified to CANCSA Std

CNo when operated on two AA alkaline batteries Battery life shall

be for aminimum of hours

Harness and Backframe Assembly

A lightweight lumbar support style backframe and harness assembly shall be

used to carry the cylinder and valve assembly and the pressure reducingregulator assembly The backframe shall be a solid onepiece black powdercoatedaluminum frame that is contoured to follow the shape of the users back

The backframe shall include a mounting for the pressure reducer This mountingshall contain aslidetypebracket permitting positioning of the pressure reducer to

accommodate connection to either an angled or straighttypecylinder valve

The backframe shall include an overthecenter adjustable trislide fixture a

paraaramid strap and adoublelocking latch assembly to secure or

minute cylinders The harness assembly shall consist of aone size black paraaramidstrap with a yellow stripe This harness shall include boxstitched

construction with no screws or bolts The harness assembly shall incorporateparachutetypequickrelease buckles and shall include shoulder and hip padsThe harness shall include aseatbelttype waist attachment The shoulder strapshall be fitted with a Drag Rescue Loop DRL capable ofbeing deployed in an

emergency situation to drag a downed firefighter to safety The onepiecealuminum backframe should include integrated donningcarry handles The

handles shall allow the user to easily don the SCBA in the overhead style and

also allow the user to carry the SCBA The backframe shall include

accommodation and mounting spaces suitable for installation of adistress alarm

integrated with the SCBA These mounting spaces shall permit installation of an

alarm sensor module in an area between the cylinder hanger locking mechanism

and the backframe

Distress Alarm Integrated with SCBA Optional PASS Device

General SpecificationsThe distress alarm shall be capable of integration with a NIOSH certified self contained

breathing apparatus and this integrated SCBA and distress alarm

system shall retain NIOSH certification The system shall meet all requirementsofNFPA Standard on Personal Alert Safety Systems PASS Edition

Operation of this distress alarm shall be initiated with the opening of the valve of

an SCBA cylinder charged to a minimum pressure of to psig A visual

indication of automatic mode activation shall consist of a green flashing LED on

the systems control moduleHS Rev G

Dual Alarms

The system shall incorporate dual visual and audible alarms which shall be

activated in aprealarm mode when the system remains motionless for

approximately seconds A full alarm shall be activated in the event the systemremains motionless for approximately seconds along with a Hz audible

signal Visual signals shall consist of a green flashing LED when the system is in

operation and red flashing LEDs to indicate prealarm mode full alarm mode and

a low battery condition The systems LED signals shall be situated on a control

console assembly mounted on the users right shoulder strap The system shall

have a visual LED indicator to check the battery condition while the system is not

in use

The Alarm signal shall be in a frequency range of kHz to kHz and consist of

three primary frequencies Sound pressure level shall be dBA The Prealarm

signal shall be in a frequency range of kHz to kHz and consist of two

primary frequencies the sound pressure level shall ramp up in two distinct stepsfrom to dBA

Control Console

The pressure gauge shall become an integral part of the control console

assembly The control console shall come with amechanical analog pressuregauge that is angled at Thecontrol console assembly shall contain pushbuttons for manual operation of the distress alarm A yellow colorcoded pushbutton shall permit system reset a red colorcoded push button shall permitmanual activation of the full alarm mode Both push buttons shall be designed to

minimize accidental activation The system shall feature a handsfreereset

capability that may be activated by means of a slight movement of the SCBA

when the system is in aprealert mode

The control console shall contain a constantonedge lit light for the pressure

gauge that requires no action on the user to turn on It shall also contain aphotosensing diode to dim and brighten the HUD as the environment changesCables connecting the control console assembly and sensor module assemblyshall be capable of withstanding approximately pounds oftension

Sensor Module

The system shall include a sensor module mounted to the SCBA backframe and

located in an area between the cylinder and backframe in amanner designed to

protect the assembly from damage The sensor module shall contain dual sound

emitters for the audible alarm and dual visual buddy indicators The sensor

module shall operate on six AA batteries that are located in the control console

assembly The battery life of the SCBA with PASS only shall be no less than

hoursThe visual indicators shall flash as follows when the device is in prealert as

defined by NFPA Edition when the device is in fullalert as defined

by NFPA Edition and when the SCBA has reachedbottle

pressure as defined by CFR

Intrinsically Safe

The distress alarm system shall be ETL listed as intrinsically safe in accordance

with ANSI UL Class I Groups C and D Class II Groups E F and GHazardous locations

Upgrade Requirements

Seventeen Scott air pales shall be upgraded from compliant to

compliant The upgrade to include upgrade from to performance capability antirotation clamp upgrade flow testing

General Conditions

All correspondence from interested firms regarding this proposal must be directed to

the attention of Clerk City of St Clair Shores Jefferson Circle Dr St Clair

Shores MI All inquires will be made in writing in order that a written

response in the form of an addendum can be processed before the proposals are

opened Inquires received after am Local

Time Tuesday March will not be considered

Additional information to this proposal from prospective firms may be requested

No proposal will be accepted from or contract awarded to any person firm or

corporation that is in arrears or is in default to the City ofSt Clair Shores upon any

debt or contract or that is in default as surety or otherwise or failed to performfaithfully any previous contract with the City

No proposal may be withdrawn after it has been deposited with the City of St

Clair Shores except asprovided by law

All costs incurred in the preparation submission and presentation of this proposalin any way whatsoever will be wholly absorbed by the prospective firm All supportingdocumentation will become the property of the City of St Clair Shores unless

requested otherwise at the time ofsubmission

S The City reserves the right to reject any and all proposals to waive any informalityin the proposal received and to accept any proposal or part thereof which it will

deem to be most favorable to the interests of the City or to award to multiple proposers

The City reserves the right to modem the scope of services during the course of the

contract Such modification may include adding or deleting any tasks this project will

encompass andor any other modifications deemed necessary Any changes in pricingor payment terms proposed by the consultant resulting from the requested changes are

subject to acceptance by the City Changes may be increases or decreases

The successful proposer must comply with State of Michigan and Federal laws

relating to discrimination under Equal Employment Opportunity EEO

The City ofSt Clair Shores is exempt from all sales excise and transportationtaxes

No axed proposals will be accepted All information requested herein must be

submitted with the proposal failure to do so may result in rejection of the proposal as

nonresponsive andor incomplete

Allproposals must be in accordance with the Purchasing Ordinances of the City ofSt Clair Shores and the requirements of this notice to be deemed responsiveAny deviation from the specifications must be noted in the proposal

Chvnership of all data materials and documentation originated and prepared forthe City of St Clair Shores pursuant to the Request for Proposals and the

subsequent contract shall belong exclusively to the City ofSt Clair Shores

The proposer will provide competent suitable and qualified personnel to performthe work as required by the specifications The proposer will designate a representativewho will be the point ofcontact and will have the authority to act on behalf of the

company The proposers representative will not be replaced without prior written

notice to the City All communications given the proposers representative will be as

binding as ifgiven to the company

The proposer shall not subcontract any or all portions of the work unless the Citygrants prior written approval Any subcontractor so approved shall be bound by the

terms and conditions of this contract The proposer shall befully liablefor all acts and

omissions of its subcontractors and shall indemnify the City of St Clair Shores forsuch acts or omissions

All work shall meet with the approval of the St Clair Shores Fire Chief or

his authorized representative as conforming to the provisions and requirements ofthis contract

S Advanced payments will not be authorized Payments will be made on a time and

materials basis and acceptance ofservices rendered Correct invoices will be paid net

days

The City of St Clair Shores reserves the right to waive any informalities or

immaterial omissions or defects not involving price time or changes in the work and

to reject any or all proposals ifto do so is deemed in the best interest ofthe City In no

event will an award be made until all necessary investigations are made as to the

responsibility and qualifications of the consultant to whom it is proposed to make

such award Any contract awarded to aperson or company who is discovered to have

been in default or disqualified at the time of the awarding of the contract shall

be voidable at the discretion of the City Council ofthe City ofSt Clair Shores

Proposers are advised that the RFP is considered to be under evaluation from the

opening date until contract award The Fire Department and City staffare restricted

from giving any information relative to the progress of the evaluation during this

time except as described in this RFP and as required to administer the evaluation

process

Instructions to Proposers

Submit Four COPIES one originalProposers not responding to any of the

unresponsive The response must followSupplemental information may be attached

Representatives Name

Title

and three copiesspecifications may

the format outlined

of your proposalbe classified as

in this proposal

Signature

i

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Council MeetingMay

AGENDA ITEM b Request approval to award property and liability insurance

RFP opened

BACKGROUND We requested proposals for property casualty and liability insurance

again this year We requested a quote for a second year We hadtwo agencies deliver bids IBEX Insurance Agency representingMichigan Municipal Risk Management Authority and Nickel SaphInc representing the Alteris Public Risk Solutions and ArgonautInsurance Company Nickel Saph submitted a proposal for

plus third party administrative fees estimated at for

a total of The MMRMA bid was lower at The

second year was quoted with a maximum increase We currentlyare at a self insured retention level of We had alternate

self insured retention levels of and quotedhowever the reduction in premium does not justify the additional

exposure given our loss history

RECOMMENDED

ACTION Award the bid to MMRMA at the self insured retention level of

at a cost of and the second year at a price not toexceed

SUBMITTED BY Timothy P Haney Director of Finance Treasurer

MOTION BY SUPPORTED BY

VOTE AYES

NAYES

ABSTAIN

ABSENT

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CITY COUNCILMAY

AGENDA ITEM c Request approval to award Irrigation Systems Maintenance

RFP opened

BACKGROUND Proposals were received for the Irrigation SystemsMaintenance Program on The low bidder was HO

Irrigation Inc

ENCLOSURES

PROPOSEDRESOLUTION

Bid Tab

MITN Reports

It was moved by Councilperson and supported byCouncilperson to approvedeny a request to award the

Irrigation Systems Maintenance contract to HO Irrigation Inc in the total amount of

VOTE Ayes

Nays

Abstain

Absent

Prepared byCaryl P

Reviewed bv

s Comrrunity Services Dept Secretary

Community Services Director

Ilirht trrcKovcnnvedsyxrurrx L

https mtnmfo nkepon MdiunmarapradtlumlayaThcJurcnfchat ntpfmtiaintuereuiFELm itiJ

REEER AN AGENCY CONTACT LOGOU

Detailed Solicitation Statistics

This reportsnovsthe number or Campenies that received a notice accessed attachmetsand respondetlto the solidtahonyuseledetl

Sodcilstiori ekcte ITBCROS

Issuing Agency City ofSt Clair Shores

OusMess Classrflaation Selsations INOne SeMCtetl

r Ethnkity Selections INOrte selected

IMPORTANT NOTES The number of responses to formal solicitations arenot entered iota the system theretrecan not he caturlated and will shovrNA mthe Responded

column In addilio responses to guNe informal solicitations may also beinaCCUrata if your agency accepted reeponses outside of the system and rdtl no enter the data from

each company

Click n the inks So received notice oraccessed attachments orresponded tot moredeiiicdcompany infrmatron

okicitation Tkle

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Michigan Intergovernmental Trade Network Page of

Downloading History Vendor Activity Report

The information below provides vendor activity for solicitation numberITBCRposted by City of St Clair Shores as of You canusethe button below to

change the type of information you are viewing received a notice vs accessed attachments

Solicitation Information

Document Title Irrigation Maintenance

Date Issued

Deadline prior to AM EQT

Specification Attachments r Click Here fotDetails File

Addendum Attachments Click Here forDetails Issued Includes File

ShowAllCompanies That Accessed

Attachments orReceived a Ndtice

Companies

You are currently viewing ocompanies that accessed attachments to this solicitation including addenda whether they received a notice ornot To change your view usethe

button above

Company InformationSpecification Documents Addenda

links show company information

Agroscaping Inc Viewed Addenda ofMain Contact Joe Kudwa Viewed Files of

Viewed Files ofLocation Swartz Creek MI Il oetails

Account Type EmailService

American Sprinkler Viewed Addenda ofMain Contact Jeff Borneman Viewed Files of

Viewed Files ofLocation Livonia MI DetailsAccount Type Email Service

Details

B B Landscaping Viewed Addenda ofMain Contact Kathy Anton Viewed Files of

Viewed Files ofLocation Fenton MI iDetails iAccount Type Email Service Details i

CMark Services Inc Viewed Addenda ofMain Contact Donald Trivett Viewed Files of

Viewed Files ofLocation Troy MI DetailsIAccount Type EmailService

Central Turfand Irrigation Supply Viewed Addenda ofMain Contact Adam Wendt Viewed Files of

Viewed Files ofLocation Commerce MI IDetails

f d

Account Type EmailServicelt di

Clean Light Green Light Viewed Addenda ofMain Contact David Mckinney Viewed Files of

Viewed Files ofLocation Mount Clemens MI Details IAccount Type EmailService

Etna Supply Company Viewed Addenda ofMain Contact Shaun Beukema Viewed Files of

Viewed Files ofLocation Grand Rapids MI fDetailsIAccount Type EmailService

Evergreen Outdoor Inc Viewed Addenda ofMain Contact Brad Holmes Viewed Files of

Viewed Files ofLocation Howell MI Details iAccount Type Email Service

Excel Landscaping LLc Viewed Addenda of

Main Contact Nick Holmes Viewed Files ofViewed Files of

Location Harrison Township MI i DetailsAccount Type EmailService

FIP Irrigation Services dba Fuse It Piping Viewed Files of Viewed Addenda of

httpswwwmitninfoAdminReportsDownloadsaspTNwintypepopup


Main Contact Derek CarrollLocation Byron MIAccount Type Email Service

HOIrrigation Inc

Main Contact Mike RutkowskiLocation Shelby Twp MIAccount Type Email Service

IndependentMain Contact vas LajLocation detroit MIAccount Type Search Only Access

John Deere LandscapesMain Contact Paula SalloumLocation Madison Heights MI


Landscape Services Inc

Main Contact Troy LenkLocation Clinton Township MI


LMC Management Services Corp

Main Contact Seymour DavisLocation Union Lake MIAccount Type Email Service

Macomb Pipeline Utilities CompanyMain Contact john valenzaLocation Sterling Heights MIAccount Type Email Service

MetroSweep Services LLC

Main Contact Larry CokerLocation Waterford MIAccount Type Search Only Access

Michigan Irrigation

Main Contact Matt NihranzLocation Warren MI


Progressive Irrigation IncMain Contact Jim SimpkinsLocation White Lake MIAccount Type Email Service

Reliable Supply

Main Contact Sherry RamerLocation Grand Junction COAccount Type Search Only Access

Rhino Irrigation And Lighting

Main Contact Nicole BerkholzLocation Roseville MI


Shoreview Electric CompanyMain Contact Kevin PumaLocation Clinton Township MI


Techseven Company

Main Contact Michael MolnarLocation Shelby Township MI


TH Builders

Main Contact Tomas HernandezLocation Detroit MI

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Datans Viewed Files of

Viewed Addenda ofViewed Files of

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Viewed Files ofr Details j


Viewed Files ofDetailsJ


Viewed Files ofDetails l i Details


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a


Viewed Files ofr Details


Viewed Files of

j Detailsl


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Viewed Files ofDetailss




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Account Type Search Only Access

Trost Irrigation Ind

Account Type Search Only Access

Total Number of Companies that Viewed this Solicitation

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Copyright Infemaiional Gala BaseCorpsAll riohts reserved

Main Contact Doug Trost Viewed Files of

Location Orion MI oetallslAccount Type Email Service

Warner Brothers Services

Main Contact Matt KayViewed Files of

Location Waterford MI jr Details l

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otFera

CITY COUNCILMAY

AGENDA ITEM Request for approval of the sale of home acquired through tax

foreclosures Amherst

BACKGROUND This is the d of homes acquired through the Macomb CountyTreasurersOffice the city has sold A total of offers were

received The offer that is presented in this packet represents the

return for the city

ENCLOSURES

PROPOSEDRESOLUTION

Purchase AgreementNet Out Sheet

It was moved by CouncilpersonCouncilpersonin the amount of

VOTE Ayes

Nays

Abstain

Absent

Prepared by tiCa

Reviewed by

and supported byto approvedenya request to sell Amherst

lips CommGnity Services Dept Secretary

Rayes Community Services Director

PURCHASEAGREEMENTMLS

LISTING BROKER REAL ESTATE ONEST CLAIR SHRS SELLING BROKER MI REALTY GROTJP

LISTING AGENT ERIC J GOOSEN SELLING AGENT ANNE PIEKARZ

AGENTID OFFICEID AGENTID OFFICEID

PHONE PHONE

t PROPERTY DESCRIPTION The undersigned Buyer hereby offers and agrees to purchase property located in Michigan

CityTownshipNillage of SAINT CLAIR SHORES County of MCC Tax ID

Legal description VISNAWS LAKEWOOD SHORES SUNW FT LOT ALL LOT E OF VAC ALLEY USER PAGE

Also commonly known as AMHERST ST ZipStreet Address

Property described above shall include al available sub surface and mineral rights all fixtures improvements and appurtenances

now in or on property including all builtinappliancesequipment shelving cabinets all lighting foctures ceiling fans attached

carpeting all window treatments and hardware attached mirrors telephone system and instruments designed for system

television antennae sateliiedishes if awned and complete rotor equipment storm doors storm windows screens awnings

garage door openers and transmitters water softeners and security systems if owned mailboxes fences fireplace inserts

doors screens gas logs grates gas attachments and equipment attached humidifiers all landscaping fuel in tanks central

vacuum and attachments and

Seller shall provide a bill of sale for all including personal property at dosing Exclusions spedfied in listing contrail that are NOT

specifically excluded herein shall be included in this sale

PRICE Buyer agrees to pay the sum of One Hundred Thirteen Thousand Dollars

in consideration for which Seller will provide a warranty deed subject to existing budding and use

restrictions and easements and rights of way of record

METHOD OF PAYMENT All money must be paid in US funds by certified cashiers or a licensed title company check

acceptable to closing agent Sale shall be completed by the following method Mark only the box that applies

D A CASH SALE

f CASH SALE WITH NEW MORTGAGE Agreement contingent upon Buyer securing a FHA morge not

contingent upon sale or closing of other assets in the amount of O and paying OOo

down plus mortgage costs prepaid items adjustments and flood insurance if required by lender Buyer agrees to apply far such

mortgage within QptlE calendar days from final acceptance of this Agreement at Buyers own expense If a mortgage

commitment conditioned only upon marketable title and satisfactory survey if required is not delivered to Listing Broker within

calendar days from date of Agreement Listing Broker shall be notified immediately and Seller may declare Agreement

void Buyer further agrees that in connection with said application to lender Buyer will promptly comply with lendersrequest for

true and accurate information required to process loan application

C SALE TO EXISTING FINANCING LAND CONTRACT OR PURCHASE MONEY MORTGAGE See appropriate finance

addendum attached and made a part hereofpO in the farm of a check An additional

a EARNEST MONEY Buyer is tendering with offer Oshall be deposited within calendar days of final acceptance making total earnest monies on

deposit t pip Allmonies shall be deposited by Brokerescrow agent in accordance with rules and

regulations of the State of Michigan and applied to purchase price at dosing Earnest monies shall be disbursed ONLY in

accordance with either a the terms hereof b a fuNy executed mutual release or c upon order of appropriate authority If

offer made is not accepted by Seller earnest monies shall be returned to BuyeriQ

ACKNOWLEDGMENT OF EARNEST MONEY DEPOSIT Received by ZCompany Name

AgentSignettre

CLOSING Subject to all conditions herein closing shall take place on JCJ aai Listing Office or otherwise mutually agreed location Date

POSSESSION Seller shall deliver possession to Buyer t closing or D within days after closing closing to apply if

no choice is made If possession is not delivered at closing from and including day of closing through date of vacating property

SELLER SHALL PAY the sum of per day Designated escrow agent shat retain from amount due Seller the

sum ofllztimes daily fee times total days for said occupancy Designated escrow agent shall disburse occupancy fee due

Buyer every days upon written request from Buyer Seller shall ntitled to any unused portion of occupancy fee as

determined by date property is vacated and keys surrendered to uyer D Listing Broker D Selling Broker Seller is legally

Selier t

BuyersiMg Page of

obligated to deliver possession as specified herein If Seller FAILS to deliver possession as specified herein Seller shall pay

Ethe daily occupancy fee per day and may be liable for cost of eviction actual attorney fees damages and other costs

incurred by Buyer in obtaining possession and collecting any amount due Brokers have no obligation implied or otherwise as to

condition of premises or for seeing that premises are vacated on date specifiedAVAILABILITY OF HOME PROTECTION PLANS Buyer and Seller acknowledge having been advised of availability of home

protection plans

SEWER AND WATER CHARGES Seller agrees to pay for all sewer and water charges to date of CLOSING O POSSESSION

possession will apply if no choice has been made Designated escrow agent shall retain from amount due Seller at closing

or more if needed for final water and sewer charges After water and sewer bills are verified paid any unused portion

shall be returned to Seller

TITLE EVIDENCE AND SURVEY Seller agrees to order title insurance within fourteen calendar days of acceptance of offer

and to furnish Buyer a Commitment of Title Insurance to be issued without standard exceptions Buyer to secure and pay for a

survey if required After closing a Policy of Title Insurance without standard exceptions wilt be issued in the amount of

purchase price bearing date of closing or later guaranteeing title in condition required for performance of Agreement Title

Commitment shall be marked up at closing insuring through date of recording

TITLE OBJECTIONS if objection to title is made based upon written notice that title is not in marketable condition required for

performance hereunder Seller shall have calendar days from date notified in writing of particular defects daimed to either a

remedy title or b obtain title insurance satisfactory to Buyer Buyer agrees to complete sale within calendar days of written

notification or by date specified if later If Seller is unable or unwilling to remedy title within time specified Buyer will waive

requirement in writing within calendar days of written notification thereof or Agreement may become null and void at Buyers

option

PROPERTY TAXES All property taxes due and payable on or before date of closing shall be paid by Seller Current taxes shall

be prorated and adjusted as of date of closing in accordance with due date of municipality or taxing units in which property is

located Buyer acknowledges that property taxes are subject to change If taxes are not paid in advance see addendum made a

part hereof

ASSESSMENTS Seller shall discharge in full all public authority charges confirmed by said municipality or taxing units special

assessments water sewer paving charges etc which are currently due and payable Buyer is responsible for other

assessments induding but not limited to capital and lateral charges assessed but value not yet determined which are

confirmed and become due and payable after closing

CONDOMINIUMIHOMEOWNERS ASSOCIATION ASSESSMENTS Current dues shall be prorated to date of closing Any

delinquent wndominiumfiomeowner association duesassessmentsiensshall be paid by Seller at closing Any and all

duesassessmentsliensconfirmed and becoming due and payable after closing will be paid by Buyer See Condominium

Addendum made a part hereof if applicable

MAINTENANCE OF PROPERTY Seiler is responsible to keep property in substantially the same condition as of date of

Agreement Seller is responsible to maintain grounds and keep aIsystems in working order until property is vacated and keys are

surrendered by Seller except for conditions disclosed in Sellers Disclosure Statement ar conditions discovered by Buyer as part of

inspections In the event property has bean winterized it shall be the obligation and expense of Seller to dewinterize property

prior to closing Seller agrees to leave property broomclean and free of debris and personal property

RISK OF LOSS if loss or damage to property occurs before closing for any reason induding but not limited to fire vandalism

or acts of God risk of loss shall be on Seller If property is destroyed or substantially damaged before closing at Buyers option

this Agreement may become null and void or Buyer may accept property and take assignment of insurance proceeds as

available

DISCLAIMER OF BROKERiS Brokers and Salespersons specifically disclaim responsibility for condition of property andor

for performance of Agreement by the parties Parties acknowledge that they are not relying on any representation or warranties

that may have been made other than those in writing

FINAL WALKTHROUGH PRIOR TO CLOSING Buyer reserves right to walk through property within hours prior to Dosing to

determine whether terms of Agreement have been met

ENTIRE AGREEMENT This Agreement constitutes the entire agreement between Buyer and Seller No agreement shall be

binding except those in writing and signed by all parties involved Prior negotiations and verbal agreements will not be binding

SUCCESSORS AND ASSIGNS This Agreement shall bind executors administrators successors and assigns of the parties

fFACSIMILEELECTRONIC AUTHORITY Parties agree that this offer any counteroffer or acceptance may be delivered by use

of facsimiieelectronic authority with signatures and that initials and modifications shall be deemed valid and binding upon the

parties as if original signatures

TIME iS OF THE ESSENCE Buyer and Seller understand that no extensions of time limits contained herein are expected or

agreed to unless specified in writing and signed by both Buyer and Seller Time is of the essence

SeuerI I

Brertsl niras Page of

SELLERS DISCLOSURE STATEMENT Initial only one

Buyers Initials

A With Disclosure Buyer has prior to writing this offer received SellersDisclosure Statement

B Without Disclosure All Parties understand that SellersDisclosure Statement was not

available at time this offer was written Seller shall provide Buyer with a Sellers Disclosure

Statement with Sellers acceptance of this offer pursuant to Public Act of

DEFAULT

A BUYER In t he event Buyer fails to fulfill obligations set forth herein or fails to close this transaction by time and manner

provided Seller may elect to enforce terms herein declare sale void retain deposit per Paragraph andarseek available legal

or equitable remedies

B SELLER In the event Seller fails to fulfill obligations set forth herein ar fails to close this transaction by time and manner

provided Buyer may elect to enforce terms herein declare sale void be entitled to refund of deposit per Paragraph andor

seek available legal or equitable remedies

RECORD RETENTION FEE For retaining all records pertaining to the sale of the property for seven years as is required by

applicable federal and state laws and regulations Buyer agrees to pay at closing to MI Realty Group

Purchaser hereby authorizes Loan Officer to discuss all attributes of the Loan with Selling Agent

TIME LI IT Buyer is making this offer valid until ji AMA PM on z or until withdrawn in

writing

COUNTEROFFER In the event Seller makes anywritten changes to terms and conditions herein such changes if initialed and

Seller Acceptance executed shall constitute a counteroffer by Seller to Buyer which shall remain valid until AM

PM on Acceptance of counteroffer by Buyer occurs when Buyer initials each change signs

Buyer Acknowledgement of Acceptance bottom line and delivers notice to Seller by time stipulated above

ADDITIONAL DOCUMENTS ATTACHED The Sellers Disclosure Statement Lead Based Paint Disclosure Agency

Relationship Disclosure plus the following checked items are also attached hereto and made a part hereof

FHAIVA Addendum Unplatted Land Addendum Contingency Sales Agreement Swimming Paol Addendum

For Your Protection Get An Inspection Private Road Addendum Condominium Addendum Additional Genera Conditions

Well Septic Addendum Financing Addendum Vacant Land Addendum

WELL AND SEPTIC SYSTEM INSPECTION See attached addendum made a part hereof if applicable

INSPECTION CONTINGENCY Brokers recommend that Buyer conduct independent private inspections of property at

Buyers expense Due diligence may inGude but is not limited to any inspections or research deemed necessary by Buyer

including structural integrity condition of mechanical systems environmental status health or safety conditions surveys or

infestation To ensure intended use of premises it is recommended that Buyer research square footage building and use

restrictions easements ordinances regulations school district andor property tax status If Buyer DOES NOT notify Seller in

writing within calendar days from date of final acceptance of Agreement that Buyer is dissatisfied with results of due

diligence Agreement shall be binding without regard to said inspectionsif Buyer notifies Seller in writing and within specified

time that in Buyers sole judgment Buyer is dissatisfied with results of due diligence Buyer shall do one or a combination of the

following within the coningency period stated above

A Present to Seller an amendment for mutual agreement that cites a list of repairs andor conditions to be remedied

B Present to Seller an amendment for mutual agreement with a credit to be applied against the purchase price andora price

reduction in full satisfaction of inspection contingencyC Present to Seller a Mlatice of Dissatisfaction with due diligence which shall render Agreement null and void in which case

Seller agrees to authorize Broker to return all earnest monies to Buyer

D In the event Seller and Buyer areunable to reach an Agreement to Buyers proposals made under A or B Buyer shall either

elect to proceed with t ransaction by wa iving this contingency i n wr iting or d eclare Agreement void by election of C within

calendar days of receipt of Sellers tten response to A or B above

Buyer Does Does Nat desire to have Property InspectionBuyu Inrtiars Buyer initials

MUNICIPAL INSPECTIONS If a municipal inspection andor certification of premises are required by local ordinance State ar

Federal law or Buyers lending institution Seller agrees to pay for said inspections Seller agrees to complete any and all repairs

required by municipality provided repairs not exceed Buyer may assume additional costs or declare

Agreement void

senaBeryerea Initials Page of

LEADBA E ANTDISCL SURElINSPECTION For residential housing built prior to

A uyer acknowledges that prior to signing this Agreement Buyer has received and reviewed a copy of the Lead

avyeraeBased Paint Sellers Form completed by the Seller an the terms of which are

incorporated herein by reference oats

B Buyer shall have a day opportunity after date of Agreement to conduct an inspection of property for

auyernalas presence of leadbased paint andlor leadbased hazards Federal regulations require a day or other mutuallyagreed upon period of time If Buyer is not satisfied with results of this inspection upon notice of Buyer to Seller

within this period Agreement shall be terminated any deposit shalt be refunded to Buyer

C Buyer hereby waives an opportunity to conduct a risk assessment or inspection far presence of leadbased paintBuyer Initias andlor leadbased paint hazards

LIABILITY OF BUYER FOR DAMAGE Buyer shall be solely responsible for any and all damage to property as a result of any

and all inspections of propertyauhorized by or conducted by Buyer Buyer shall pay for any and all necessary repairs to restore

property to its condition prior to inspectionsor shall reimburse Seller for actual cost of such restoration

BUYER ACCEPTANCE OF CONDITION If Buyer elects to close regardless of conditions disclosed in due diligence period

Buyer shalt be deemed to have accepted property in its AS IS condition Buyer hereby knowingly waives releases and

relinquishes any and all claims or causes of action against Brokers their officers directors employees andortheir agents for

condition of property

SHOWINGS Seller agrees not to allow property to be shown after inspection contingency is removed or has expired

FOREIGN INVESTMENT IN REAL PROPERTY TAX ACT tFIRPTAI If sale price of residence exceeds parties to

Agreement will be bound by FIRPTA requirements and must complete addendum for FIRPTA

LEGAL COUNSEL RECOMMENDATION BROKERSRECOMMENDS THAT ALL PARTIES TO THIS AGREEMENT RETAIN

AN ATTORNEY TO PROTECT THFIR INTERESTS

OTHER TERMS AND CONDITIQNS

Seller to contribute toward purchaser closing costs prepaidstax prorations andor required escrows

OFFER SUBJECT TO CITY COUNCIL APPROVAL

BUYER SIGNATURE AND ACKNO LEDGMENT OF RECEIPT Buyer hereby makes this offer with terms and conditions

contained herein

WITN BUYER

e ie a ri na

DATE BUYERJ emy Ba es

SELLER SIGNATURE Seller hereby agrees to terms and conditions contained herein Seller acknowledges receipt of a copy of

Agreement

WITNESS SELLER

DATE SELLER

BUYER ACKNOWLEDGMENT OF ACCEPTANCE Buyer by signing below acknowledges receipt of Sellers signed acceptanceof Agreement orshall constitute a final acceptance of Sellers counteroffer

WITNESS BUYER

Nea Pie arz Krishna eig e

DATE BUYER

Jeremy Ba es

DISCLAIMER This form is provided as a service of the Metropolitan Consolidated Association of REALTORS to its members

Those who use this form are expected to review both form and details of this particular transaction to ensure that each action of

this form is appropriate for this transaction The Metropolitan Consolidated Association of REALTORS is not responsible for the

use or misuse of this form for misrepresentation or warranties made in connection withthis form

Page of Revised

DAFHA VA ADDENDUM

This Addendum is attached to and made a part ofacertain Buy Sell Agreement between the undersigned parties dated

covering property commonly known as AMHERST ST SAINT CLAIR SxoxES MI

Appraised Value it is expressly agreed that not withstanding any other provisions ofthis agreement the Purchaser shall not

be obligated to complete the pwchase of the property described herein or to incur any penalty by forfeiture of any earnest

money deposits or otherwise unless the mortgagee has delivered to the purchaser a written statement issued by the Federal

Housing Commissioner setting forth the appraised value of the property excluding closing costs of not less than

which statement the mortgagee hereby agrees to delivery to the Purchaser promptly after such

appraised value statement is made available to the mortgagee The Purchaser shall however have the privilege and option of

proceeding with the consummation of the agreement without regard to the amount of the appraised vauation made by the

Federal Housing Commissioner The appraised valuation is arrived at to determine the maximum mortgage the Department of

Housing and Urban Development HUD will inswe HUD does not warrant the value or the condition of the property The

Pwchaser should satisfy himselfherself that the price and condition of the property are acceptable It is further understood

between Purchaser and Seller that the additional personal property listed on the purchase agreement has no value

Seller Contribution Seller agrees to pay A NO COST for the purchaser to obtain the financingor

B points ofthe Mortgage Amount

C to be used towards the Purchasersclosing costs

discount paints prepaids and adjustments

Pest Inspection Selier Purchaser agrees to pay for required pest inspection VA Mortgages Seller must pay

REInspection Fees Seller Purchaser agrees to pay for any reinspection fees if any as a result of any required

repairs by the FHANA appraisal VA Mortgages Seiler must pay

FHANA Required Repairs Seller agrees to pay up to toward any required FHANA repairs

Purchaser agrees to pay up to toward any required FHANA repairs

If both Purchaser and Selier have each agreed to pay a portion ofthe FVIVA repairs the buyer Selier wilt be the

first responsible party In the event the FHA required costs exceed the sum total ofthe above the difference must be negotiatedbetween the Purchaser and Sellerwithin days Ifno agreement can be mutually obtained this Offer Purchase shall

become null and void and all earnest monies shall be returned to Purchaser

Purchaser agrees to apply for an FHA mortgage with a lender which is certified to Directly Endorse the FHA underwriting of

the mortgage

All other to sand conditio o said urchase Agreement to remain the sa e i full force

Witne s e Piek z Pwc ase ris ina We

Date

Witness Seller

Date Seller

emy Baldes

DISCLAIMER This form is provided as a service of the Metropolitan Consolidated Association of REALTORS

to its members Those who use this form are expected to review both the farm and the details of the particular transaction

to ensure that each action of this form is appropriate for the transaction The Metropolitan Consolidated Association of

REALTORS is not responsible for the use or misuse of this form for misrepresentation or warranties made in

connection with this form

Rayes Chris

From goosenrealty@aolcomSent Friday April AM

To Rayes Chris

Subject Re Amherst

Sale price

less concession

title insur

commission

approx net proceed

goverment owned does not pay transfer tax

Original MessageFrom Rayes Chris Chris@scsminetTo goosenrealty goosenrealty@aolcomSent Thu Apr pm

Subject Amherst

Eric

Please provide anet out sheet for this property

Thanks

Christopher R Rayes RA AICP

Community Services Director

City ofSt Clair Shores MI

DD

Fax

i

City Council MeetingMay

AGENDA ITEM Recommendation from the City Election Commission to

permanently relocate two Voting Precincts Precinct

Greenwood School and Precinct Jefferson Middle School to

Lakeview High School located at E Eleven Mile Road

BACKGROUND The law requires this move to be made more than days prior to

an election

This move is the result of a request from Lakeview Schools to

relocate Precinct Greenwood and Precinct Jefferson Middle

School because of security concerns regarding voters havingaccess to school buildings while school is in session

Note Signs will be posted at Greenwood and Jefferson schools

and notification will be mailed to every voter prior to the upcomingElection Day

ENCLOSURES Presidential Primary Voting LocationsPrecinct MapElection Commission Draft Minutes

PROPOSEDRESOLUTION Adoption of the permanent relocation of two Voting Precincts

Precinct Greenwood School and Precinct Jefferson MiddleSchool to Lakeview High School located at E Eleven Mile

Road for all future elections conducted by the City Clerk

Moved by Seconded by

VOTE AYES

NAYS

ABSTAIN

ABSENTa

Prepared by Mary A Kotowski City Clerk r Date May

ST CLAIR SHORESPRESIDENTIAL PRIMARY VOTING LOCATIONS

WITH FIELD REPS

Precinct Precinct Location Location Address School District Field Rep

Assumption Greek Church Marter Rd South Lake Anna

Elmwood School California South Lake Anna

St Joan of Arc Community Center Overtake South Lake Anna

St Lucy Catholic Church Jefferson South Lake Anna

St PaulsLutheran Church Greater Mack South Lake Anna

Avalon School Avalon South Lake Anna

Senior Activities Center Stephens South Lake Anna

The Shores Church

aka Assembl of God ChurchManhattan Lakeview Scott

Blossom Heath Inn Jefferson Lakeview Scott

Civic ArenaSenior Activities Center Stephens Lakeview Anna

Rev Bjorum Activity Center Little Mack Lakeview Scott

Blossom Heath Inn Jefferson Lakeview Scott

City Hall Jefferson Cir Dr Lakeview Scott

Lakeview Auditorium

NEW PERMANENT LOCATION

Previously located at

E Mile Rd

Lakeview Scott

Lakeview AuditoriumNEW PERMANENT LOCATION

Previously located at

E Mile Rd

Lakeview Scott

Rev Bjorum Activity Center Little Mack Lake Shore Scott

St Gertrude School Jefferson Lake Shore Lori

Lake Shore High School Thirteen Mi Lake Shore Lori

Violet School Violet Lake Shore Lori

St Margaret Church Thirteen Mile Rd Lake Shore Lori

Lake Shore High School Thirteen Mi Lake Shore Lori

Lakeside Community Church JeffersonLake ShoreLAnse Creuse

Lori

Kennedy Middle School Masonic Lake Shore Lori

St Margaret Church Thirteen Mile Road Lake Shore Lori

AVCB Jefferson Masonic Temple Eleven Mile Road All

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PROPOSED MINUTESELECTION COMMISSION MEETING

WEDNESDAY MAY

PRESENT Commissioners Brown Carpenter Descamps Slater and Kotowski

ALSO PRESENT Recording Secretary Jane Brown

Call to Order

Ms Kotowski Chair called the meeting to order at pmand a quorum was present

Approval of Minutes of Election Commission Meeting of February

Motion by Slater seconded by Carpenter to approve the minutes of February as presented

Ayes All

Approval to permanently move two voting precincts Precinct located at Greenwood School and Precinct

located at Jefferson Middle School to Lakeview High School Auditorium E Eleven Mile Rd

A copy of the Presidential Primary Voting Locations list was provided to the commissioners

Mrs Descamps asked why this move was necessary Ms Kotowski explained that the school system had requested that

she move the two precincts out of their schools because of security concerns regarding voters having access to school

buildings while school is in session The new facility is air conditioned unlike the two previous locations The students will be

directed to park farther away from the door to the Auditorium where voting will be held This will leave ample parking for

voters closer to the building

Motion by Carpenter seconded by Descamps to approve the permanent move of two voting precinctsPrecinct located at Greenwood School and Precinct located at Jefferson Middle School to Lakeview

High School Auditorium E Eleven Mile Rd

Ayes All

Approval to purchase voting booths

Ms Slater questioned how much money was budgeted for the purchase of voting booths Ms Kotowski said for

approximately booths Voting booths have not been purchased for years Some of the existing booths are unstable

and falling apart According to State Statue we are required to have one booth for every registered voters

Motion by Slater seconded by Brown to approve the purchase of voting booths type to be selected by the

Clerk

Ayes All

Ms Kotowski told the members that she will be sending out new voter ID Cards to all registered voters at a cost of

approximately due to redistricting District numbers will be changing and for two precincts the poll location will also

change The cards will be going out within the next couple of weeks Ms Kotowski also stated that we may lose pollinglocations in the future due to the closing of Catholic Churches

Audience Participation None

Adjournment

Motion by Slaterseconded by Carpenter to adjourn the meeting at pm

Ayes All

Prepared byJane E Brown

Recording Secretary

Reviewed byMary A Kotowski MMC

Chairwoman City Clerk

ELECTION COMMISSION MEETING

MayPage of

CITY COUNCIL MEETINGMay

AGENDA ITEM Consent Agenda Items

Items shall be considered without debate by motion and vote of Council unless a

member of Council specifically requests action taken separately on said item

ENCLOSURES

a Billsb Feesc Progress Paymentsd Approval of Minutes

e Receive File Boards Commissions Committee Minutesf Approval to publish Notice of Public Hearing on the proposed

City Budgetg Investment Policy Review

PROPOSED

RESOLUTION Motion by seconded byto approve the Consent Agenda items as presented with the

exception of the following item numbers

that were removed and considered separately

VOTE AYES

NAYS

ABSTAIN

ABSENT

Prepared by Mary A Kotowski City Clerk fir Date Aprils

City ofSt Clair Shoreslefferson Circle Drive St Clair Shores MI

Phone Fax wwwscsminet

Mayor NprmKipC WalbyMayor ProTem iPeter A Rubino wfCity Manager Ft

Benjamin M Hughes vi

Itema

Council Meeting of

May

Council Members

John DCaron

Ronald J Frederick

Candice B Rusie

Anthony G Tiseo

Chris M Vitale

Ifyou have any questions on items listed below please contact Benjamin Hughes City Manager or Tim HaneyDirector of Finance

Bills to be approved at the City Council Meeting ofMay

Itema Check Approval List

Councilperson moved Councilperson seconded to approve the release of

checks in the amount of of the report that is pages in length and of the grand total amount ofwent to other taxing authorities

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CN N CYi I

a

oc a t ra L c

br Ut Vr Ve Vt W P C Gv v v u v o Cr C t v

City of St Clair ShoresJefferson Circle Drive St Clair Shores MI

Phone Fax wwwscsminet

Mayor tt a Council Members

Kip C Walby li John DCaron

Mayor ProTem y r Ronald J Frederick

Peter ARubino w dF Candice B Rusie

City Managerua Anthony G Tiseo

Benjamin M Hughes F Chris M Vitale

Itemb

Council Meeting of

May

If you have any questions on items listed below please contact Benjamin M Hughes City Manager or Tim

Haney Director of Finance

Bills to be approved at the City Council Meeting of May

Itemb Attorney Payments

Ihrie OBrien

Councilperson moved Councilperson seconded

to approve the above attorney payment to Ihrie OBrien subject to audit

Council MeetingMay

Item Nod City Council Minutes


City Council

toapprove the following minutes

MeetintDate DateEMailed

City Council Budget Workshop February AprilCity Council March AprilCity Council Budget Workshop March April

Item Noe Receive and Place onFileBoards Commissions and Committee Minutes

Motion by Seconded by to receive and file the following minutes

Minutes Meetinsa Date DateEMailed

Brownfield Redevelopment Authority January AprilElection Commission February MayFence Arbitration January AprilGeneral Employees Pension Board January AprilGeneral Employees Pension Board February AprilGeneral Employees Pension Board March AprilGeneral Employee Retiree Health Care Board January AprilLibrary Board March AprilMemorial Day Parade Committee April AprilOlder Persons Advisory Committee February AprilOlder Persons Advisory Committee March AprilPlanning Commission March AprilPlanning Commission April AprilPolice Fire Pension Board March MayPolice Fire Retiree Health Care Trust Board March MayTax Increment Finance Authority TIFA January AprilWebsite Improvement Committee March AprilWebsite Improvement Committee March AprilWebsite Improvement Committee March April Z

VOTE AYES

NAYS

ABSTAIN

ABSENT

r

Prepared by Mary A Kotowski City Clerk I Date May

MINUTESST CLAIR SHORES CITY COUNCIL BUDGET WORKSHOP

FEBRUARY

City Council Budget Workshop held at the St Clair Shores City Hall Geer Conference Room located at

Jefferson St Clair Shores Michigan

Present Mayor Walby Council Members Caron Rusie Tiseo and Vitale

Absent Mr Frederick and Mr Rubino

Also Present City Manager Hughes Finance Director Haney City Controller Ciaeson and Plante Moran

Representatives Mr Dave Herrington and Mrs Lisa Manetta

CALL TO ORDER

This workshop was presented by Administration and representatives of Plante Moran to give an overview of the

municipal budgeting process and how government budgeting is conducted It was conducted for the newly elected

and appointed members of city counal as well as current members who wished to attend

BUDGETING PRESENTED BY PLANTE MORAN

ADJOURNMENT

The workshop wasadjourned at pm

KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK

THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A

VERBATIM RECORD

City Council Budget Workshop Meeting February Page of

PROPOSED MINUTES

ST CLAIR SHORES CITY COUNCIL MEETING

March

Regular Meeting of the City Council held in the Council Chambers ocated at Jefferson Circle Dr St Clair Shores

Michigan

Present Mayor Walby Council Members Caron Frederick Rubino Rusie Tiseo and Vitale

Also Present City Manager Hughes City Clerk Kotowski Directors Rayes Claeson Babcock and City Attorney Ihrie

CALL TO ORDER ROLL CALL AND PLEDGE OF ALLEGIANCE

Mayor Walby called the meeting to order at pm Ms Kotowski City Clerk called the roll A quorum was present and

the Pledge of Allegiance was recited by those present

PROCLAMATIONS

a St Clair Shores Memorial Day Parade Committee Logo ContestWinner

Mayor Walby presented Sara Skoney with a proclamation for being the St Clair Shores Memorial Day Parade LogoContest winner

Proclamation in Honor of

St Clair Shores Memorial Day Parade Logo Contest Winner

SARA SKONEY

WHEREAS the St Clair Shores Memorial Day Parade is atimehonored tradition that commemorates the sacrifices made

by our men and women serving in the United States of America Armed Services and

WHEREAS the St Clair Shores Memorial Day Parade Committee held their first Logo contest encouraging students from

the three St Clair Shores school districts to participate in the parade logo design and

WHEREAS Sara Skoney a Junior at Lakeview High School was selected by the Parade Committee as the first logocontest winner and

WHEREAS the design was well executed by Sara and offers a true example of the St Clair Shores Memorial Day Parade

Committees theme FreedomsNot Free

aamsNoi

v

Nv aD

MemoTPaOa

NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores on behalf of all our

residents and the St Clair Shores Memorial Day Parade Committee express their appreciation to Sara Skoney for her

creative logo representation as the St Clair Shores th Memorial Day Parade Logo Contestwinner

Presented this th day of March

Sue Nesbitt presented Sara with aTshirt showing her logo on it

Cheryl Furdos said since this was the hAnnual Memorial Day Parade they wanted to give it its own identity They came

up with the idea for the logo contest and chose the theme Freedoms Not Free They put the word out to art teachers

school superintendents and principals and Saras design was chosen by Veterans TheTshirts showing Saras logo designis available for purchase and all proceeds go support the Parade TheTshirts are available at Bubbles and Barks Viviano

Flower Shop and at the Spaghetti Dinner fundraiser to be held on March h at Assumption Cultural Center

City Council Meeting March Page of

Aaenda Item a contd

Ms Nesbitt asked for volunteers needed for fundraising or for the day of the Memorial Day Parade Those interested can

call her at or email her atsnesbittoaradevolunteersavahoocom

b Annual Reflections on Ice Weekend March April

Mayor Walby presented the proclamation to skaters Justin and Molly

PROCLAMATIONfor the

St ANNUAL REFLECTIONS ON ICE WEEKEND

March Aprill

WHEREAS the Mayor and Council of the City of St Clair Shores deem it fitting and proper to publicly recognize and

commend organizations dedicated to serving the youth of St Clair Shores and

WHEREAS the ST CLAIR SHORES FIGURE SKATING CLUBS REFLECTIONS ON ICE show is being presented for

the S consecutive year featuring local skaters ranging in age from to years old from the Sf Clair Shores FigureSkating Club and the St Clair Shores Leam to Skate and

WHEREAS this years theme and so they lived happily ever after the ST CLAIR SHORES FIGURE SKATING CLUB

will combine their skating and acting skills to present an enchanting adaptation of five classic Disney princess stones Snow

White Cinderella Sleeping Beauty The Little Mermaid and Beauty and the Beast

NOW THEREFORE BE IT RESOLVED that the Mayor and Council of the City of St Clair Shores do hereby proclaimMarch April as REFLECTIONS ON ICE WEEKEND and commend the ST CLAIR SHORES FIGURE

SKATING CLUB for its service to the Citys youth and for providing outstanding entertainment and hereby wish the Club

and its members every success in their future endeavors

Presented this h day of March

Reflections on Ice will be held from March th through April St The show starts at pmon March th pmand

pmon March and at pmon April

Tickets are available at the Civic Arena for adult in advance and adult at the door Prices for seniors and

children are in advance and at the door

AUDIENCE PARTICIPATION ON AGENDA ITEMS minute time limit

Jim Goodfellow St Clair Shores resident Itemsb and He asked if any forfeiture money is being used to purchase the

police vehicles instead of money from the General Fund In regards to he stated that at the City Council Meetings on

November th and November St this Site Plan was approved and passed He stated it seems strange it is broughtback again

Mike Descamps St Clair Shores resident Item Stated that this item coming back before Council was a surprise to the

Planning Commission He requested that when this happens they be notified so they know about it The plans he saw

tonight were good as far as hes concerned He said that the Planning Commission is in favor of the plan

Mayor Walby stated they are trying to speed up the process and move things along

Erin Stahl St Clair Shores resident Item fand Asked that itemfbe removed from the consent agendaShe indicated that Councilman Frederick should also disclose any donations received in regards to items and for

transparency

REVIEW OF SITE PLAN PPC LOCATED AT HARPER

Mayor Walby indicated there was a slight change and he asked that it is brought back in front of City Council Mark

Rossman attorney for Matthew Ahearn of Wallys Frozen Custard and Michelle Sargeant the architect brought forth

specifications Mr Rossman indicated that what is different is there is now a door in place of a window one in the front and

one in the back and the roof is now a hip roof and not a flat roof which gives it a more residential look The business


Aaenda Item Icontd

owner instead of leasing out the other space wants to use it himself He put two overhead doors in one in the front and

one in the back instead of a storefront window so he could pull in the vehicle the business uses for events

Mayor Walby asked that with the new roof does it still meet the height requirement Ms Sargeant indicated that it has a

foot roof restriction but it is currently at feet The other change she indicated was the covered awning on the north

side that will be used for outdoor seating

Mr Caron asked if they will be driving in and out the back door only and not the front door Ms Sargeant indicated that if he

can make the turn he plans to pull in the back and out the front Mr Caron asked if the brick pavers will withstand the

weight of the vehicle Ms Sargeant stated that they may not be brick pavers but whatever they will be they will be

reinforced so they can drive on it

Mr Caron indicated that they will be having a catering business as well He asked if that business will be in the same

building as the truck or a separate part Ms Sargeant stated that the catering will be in the store part only and no food

preparation will be in the truck area

Ms Sargeant stated that the companysbranding is in the colors shown green and yellow so they want to accent with them

Mr Vitale said that they are not changing the roof to give it a more residential feel but rather to add on a bay door tb the

front of the building Ms Sargeant stated she did not change the wall height Mr Vitale said they were at but now theyare at Ms Sargeant stated that where the walls were did not raise they just added a roof onto it

Mr Vitale pointed out that it is not a catering truck but rather a fire engine He asked if this is not going to be used as

promotion of the business and parked in front of the business Mr Rossman indicated that the truck will be inside the

building behind the windows and visible from the street

Mr Vitale stated he sees two different elevation plans The east elevation does not include any of the brick banding Ms

Sargeant indicated that it will have the brick banding She pointed out that the brick banding is on the other photo but when

printed does not show and the banding was never taken off the building She indicated that when they work on CAD there

are line weights for each of the lines and if it is printed off a printer that does not pick up those line weights it will not pick upthe dark lines

Mr Rayes stated that regarding the setback under the Harper overlay a building is required only so much of this buildingabuts the rightofway It was pushed back on the lot so the truck could drive through but it is not a variance

Mr Vitale stated that the brick pavers are not in the original photo Ms Sargeant said that the County Department of Roads

will not allow the pavers so the revised plans that were submitted do not have that on

Mr Rubino asked if the bay for the truck will be used for repairs Ms Sargeant indicated no it is not a mechanics garage

Mr Tiseo asked about B and it not being rezoned as light industrial Mr Rayes indicated not likely but that would be a

Council decision Mr Tiseo asked if we have not asked other business owners in the past to rezone as light industrial Mr

Rayes said some years back there was an area that was asked to rezone as light industrial Mr Tiseo asked what

constitutes a plan to go back to planning He thought it was significant enough to go back for review Mr Walby indicated

he was the one to get in front of council again to speed up the process

Mr Vitale asked that if the business should fail would they have to come before us for rezoning Mr Rayes indicated that

technically they would because it would be a change in use and may use a different criteria

Mr Vitale asked if the storage of a vehicle within requires a fire sprinkler Ms Sargeant indicated no

Ms Rusie indicated that there are significant changes on this one compared to the one they approved She indicated that

the change in the roof pitch to is not minor and feels it is significant She said that the bay door in the back and front adds

another egress to the building She asked if the pitched roof egress and two bay doors is not a significant amount of

changes what would be a significant change to come back for an amendment Ms Rusie asked how much they will be

using the door to bring the truck in and out Mr Rossman indicated that it would be infrequent activity and that the fire truck

will be used for catering events and will not be a constant in and out thing Ms Rusie said we didnthear the changes from

administration but from the St Clair Shores Patch website We take it seriously and administration should let us know about

this instead of reading it from the newspaper


Aaenda Item Icontd

Mr Caron verified with Mr Rayes about the north driveway as entrance only He asked if the fire truck is going to have to

drive around the building to get onto Harper Mr Rayes said that would be an enforcement issue and it is the CountyDepartment of Roads restriction Mr Caron asked if the owner is aware of this Mr Rossman indicated that he will let the

owner know this

Mr Frederick stated that he is voting on this item but was disclosing that Mr Ahearn was a contributor to his campaign and

this information can be found on the county website under the Clerks Office In addition to Ms Stahls NASCAR comment

Mr Frederick indicated that he does not take any money from companies or corporate checks Mr Frederick indicated that

the only thing we should say to people who want to build this type of building is how can we help you

Motion by Rubino seconded by Tiseo to approve a request to review the site plan at Harper

Ayes All

Nays Vitale

REVIEW OF VCA ANIMAL HOSPITAL CONTRACT

Mr Hughes stated in the summer of Council asked them to research at an administrative level about people callingabout stray dogs or cats in dealing with off hours when animal control is not on duty They asked all veterinary clinics if theyhad an interest then they interviewed and Council approved asixmonth agreement with the VCA Animal Hospital and

promised to bring it back to them prior to the expiration which will occur within the next Yz weeks

Mr Hughes stated that Council has before them a contract that does not talk about terms but in talking with Chief Walleman

and Animal Control Officer we have been very pleased with the service of VCA Animal Hospital There have been

animals dropped off at the clinic Eleven of them have been picked up by their owners The remaining have been

transported by the Police Department to the County Animal Shelter Of the eleven picked up from the shelter VCA Animal

Hospital has been paid The twelve taken to the shelter were also billed to the City for pursuant to the

contract Mr Hughes stated that Mr Ihrie has a few changes to the contract and if approved by Council be made adoptablefor an additional three years

Mr Ihrie spoke about the proposed changeson the first page first WHEREAS paragraph that refers to a partnership he asked that the word be changed to

agreement for legal reasons

a paragraph should be added to read that the term is for three yearstypos be corrected as a housekeeping issueon the last page the Applicable Law indicates that the contract will be construed and enforced in accordance with

the laws of the States of Michigan and California He will talk with their Legal Counsel but believes this will cause

massive confusion so it should read construed and enforced in accordance to the laws of Michiganunder Mutual Indemnification would like to see the word Company in the last paragraph be changed to the

Department of Public Safetyon Page Section B d paragraph delete the sentence stating Dog owners must also provide proof that the

rabies and distemper vaccinations are current for their pets prior to VCA releasing the pets to the owner

Ms Rusie stated that there have been some changes in the time availability in this contract versus the prior agreement

Maggie Prozinski Hospital Manager at VCA Animal Hospital stated that the hours for Monday Friday were until pmthat is now changed until pm Saturday they were open until pmthey are now open until pmand Sundaythey are open pm pm

Ms Rusie asked about persons claiming ownership and that they needed proof of ownership She mentioned the words

identifying photographs because not everyone has vet records handy but you have photos of your pet In additionsometimes vet records have only a name but a photo is more definitive She indicated that the term photograph is removed

from the new contract but she would like it to be added in

In Section D Ms Rusie indicated that VCA Animal Hospital will not administer any vaccinations under the terms of this

agreement but later in the contract it says that dog owners must provide proof of rabies distemper vacations prior to

releasing their pets to their owner If they cannot provide those records VCA administers those vacations indicating there is

a discrepancy to those terms Mr Ihrie stated that if proof of proper vaccinations cannot be shown the animal is not

released unless vaccinations are administered and VCA would do so at their normal price Ms Prozinski stated that theyhave not been doing that She said that if an owner cannot provide proof of vaccinations but they describe their animal


Aaenda Item contd

perfectly right down to the spotted tail they are releasing them to the owner They are not forcing any vaccinations on them

They are asking if they want them but not forcing them Ms Rusie wants added to the contract that in an emergency

situation an animal can be released without proof of vaccinations Mr Ihrie stated that under Section B Intake Notification

and Reclaiming Procedure the second from the last paragraph where it states that owners must provide proof of rabies and

distemper vaccinations are current for their pets prior to releasing the pets to their owner will be deleted from the contract

Ms Rusie indicated that one owner was very happy that VCA Animal Hospital had her pet but then found herself on a

mailing list Ms Prozinski stated that the postcards have stopped

Ms Rusie stated that this is a stop gap measure but it doesntstop the gap fully when there are times when you are closed

or animal control officers are off duty She asked if we are trying to find a stop gap measure for the stop gap Mr Hughesstated that there is a hour facility in Harper Woods but at this time they are not interested in a contract with the City Ms

Rusie asked that we still investigate for a stop gap since emergency situations do pop up

Mr Caron thanked VCA Animal Hospital for doing this for the City He asked about dispatch when someone calls in Since

it is joint between Eastpointe Roseville and St Clair Shores do they have the necessary script when someone calls in to

say they have a lost animal and asks where they can take it Mr Hughes stated they were all provided with that information

although in the fall when this was voted on by Council they encourage people to call the front desk of the Police Departmentwhich is staffed hours a day We are better able to help them if they call the general number at the Police DepartmentMr Hughes said they will put the number as a scroll on the webpage but still works but it is preferable to call the front

desk at the Police Department

Motion by Vitale seconded by Rubino to approve a request to extend the contract with VCA Animal Hospital for

animals at large during nonbusiness hours for athreeyear agreement with the detailed contract changes to be

made by the City Attorney as follows

on the first page first WHEREAS paragraph that refers to a partnership he asked that the word be changed to

agreement for legal reasons

a paragraph should be added to read that the term is for three years

typos be corrected as a housekeeping issue

on the last page the Applicable Law indicates that the contract will be construed and enforced in accordance

with the laws of the States of Michigan and California He will talk with their Legal Counsel but believes this

will cause massive confusion so it should read construed and enforced in accordance to the laws of Michiganunder Mutual Indemnification would like to see the word Company in the last paragraph be changed to the

Departmentof Public Safetyon Page Section B d paragraph delete the sentence stating Dog owners must also provide proof that the

rabies and distemper vaccinations are current for theirpets prior to VCA releasing the pets to the owner

Ayes All

BIDSCONTRACTSPURCHASE ORDERS

a Blanket Purchase Order Increase for DPW Water Meter Replacements

Mr Hughes said they are fulfilling the promise to come back to Council with further information regarding an increase of

to a blank purchase order to allow for the purchase of the related equipment for change outs as needed to keepinventory stock through the fiscal year June h for water meters

Mr Babcock DPW Director and Chuck Schwanger Water Department Supervisor are here for two reasons First to

answer questions that came out of the Study Session in December and second to ask for to replace water meters

through June th

Mr Babcock indicated they have over water meters in different sizes The current water meters were installed in the

early to mids putting them at over years old Water meters that are replaced are run through a bench test using the

American Water Works Standard Procedure Mr Babcock showed a picture of a calibrated tank and the meter is placed in

the piping and they run various flow rates through the meter to check for accuracy Over meters have been tested

currently with a accuracy which is less accurate than they originally thought and there is unaccounted water use of

Using the purchased water rate from Detroit that comes to In and the City started the meter

replacement program To date they have replaced approximately of the meters within the City The main reason for this

replacement is that the current technology being used having a water meter in your basement with a wire that runs outside


Aaenda Item a Icontd

of the basement to an Outside Reading Device ORD are subject to spiders and the sun but the main problem is from the

sun Numbers are faded off and are unable to read and they also run slower than the meter in the basement so we begin to

get a mismatched number When there are final readings we trade out meters Some readers just stop or if they have to gofor a service call they are replacing the meter In and the City looked at different reading technologies such as

An Outside Reading Device being phased out by the industryA Touch Pad Reading which uses a handheld piece of equipment to take readingA Drive By Reading System where you drive by the house and a computer in the car wakes up the meter in the

basement and tells it to send a readingA Fixed Network Reading System the technology that is currently being installed where the transmitter

automatically sends information to City Hall

Mr Babcock indicated that the cost for meter reading technology is per year which includes personnel and vehicle

cost as well as having to go out to do final readings and rereads The problem with the current technology is that it is beingphased out and there are only a handful left in the country and they cannot be purchased any longer They then looked at

the costs at the other three technologies Cost show for only the remaining meters to be replaced and includes end

unit only not the meter cost The Touch Pad System for years would be M the Drive By Reading System would be

and the Fixed Network System We have chosen the Fixed Network Reading System They then

met with companies to go over technology and cost Mr Babcock agrees with the companies chosen in and He

believes they should still stick with Elster and KP Electronic Systems since they are the most cost efficient Their radio

frequency is low compared to other companies and the radio frequency is owned by the City so there will be no interference

In regards to the radio technology new technologies are coming out which sends a signal through the Verizon network Also

a highlow consumption warning that can be picked up and monitored daily They can contact the homeowner and tell them

of high water consumption An example was a business on Harper with high water consumption which ended up being a

broken pipe Mr Babcock indicated that within the transmitter there is a battery pack that is replaceable Finally it is also

being chosen because it has the most US components

Mr Babcock indicated that there were health concerns about the radio frequency He showed examples of how low the

frequency was compared to other items being used in the home FM radio TV Broadcast microwave

The FCC is charged with regulating these types of transmitters and is approved by the FCC It records once a day for one to

two seconds and is a onewaytransmission to City Hall

Mr Babcock said of the meters have been replaced but over need to be replaced and they are looking at cost

ofMwith a total cost to replace all the meters of M The they are asking for will replace approximatelywater meters and transmitters

Mayor Walby stated that the original budget was for then they asked for He asked if this was because

the ORDs could not be read any longer Mr Babcock said he should have caught this during the Budget Meeting last MayHe said they had to replace so many meters that he had to come back and ask for an increase

Mr Rubino asked what the price difference is in the Mand the M Mr Babcock said that when he compared the

three reading technologies he compared the actual cost of the end unit as well as the labor and vehicle costs

Mr Rubino asked if we were going to be able to do high and low consumption warnings Mr Babcock indicated yes and we

will need someone who is experienced in monitoring and interpreting the data

Mr Rubino asked about an Opt Out Program Mr Babcock indicated he would rather not and has not found a communitythat has an Opt Out Program and would rather work with the person as much as possible It is expensive for example if

you have ten people who opt out we have to send someone in on Saturday to read the meter Someone will have to

schedule the appointment someone needs to go out and read the meter the supervisor has to download the data then

water billing will have to generate a bill Mr Babcock figured that per quarter will be added on to your water bill if

you are in an Opt Out Program

Mr Hughes stated that the Opt Out Program is something they would like to come back to in the next fiscal year with Mr

Babcock

Ms Rusie indicated that she does not think meters is a significant amount to test and they may have been the worst

ones AWWA Acceptable Range is between but Ms Rusie believes the AWWA Acceptable Range for low

flow is and asked if this doesntlower the accuracy Mr Babcock said how they rate the average flow is that of

water used every day is at low flow is at mid flow is high flow You run the test at those three flow rates multiply


Aaenda Item a contd

by that percentage and that gives you a weighted average He did not include the meters that are reading nothing at all

in the testing Each meter test takes minutes to perform They have a difficult time to have one person dedicated to test

them one meter at a time and other work is not getting done

Ms Rusie asked what the accuracy is of the new meter Mr Babcock stated it is right on

Ms Rusie stated that they need an opt out surcharge We do have residents with concerns on technology which they think

is too new Mr Babcock said he was okay with an opt out cost Ms Rusie would like one very soon as a resident may have

a new meter on their house before an Opt Out Program is created

Mr Caron asked what the cost is for a new meter and about the reliability of the equipment Mr Babcock indicated it would

be between for the meter and transmitter He also stated that they have no problems with the new meters that

are being installed

Mr Vitale asked what one unit of water equals Mr Babcock stated gallons Mr Vitale asked how many gallons of water

are used for watering grass for approximately two hours He indicated that we have an ordinance from Detroit regarding the

alternate watering program and asked if there is a way to pinpoint to see when people arewatering their lawn Mr Babcock

said the transmitter takes a reading every day but at different times of the day and said complaints about people wateringtheir lawn every day are neighbors calling on neighbors Mr Vitale asked if the data can be used in a court of law to

prosecute a person Mr Babcock said it is not their intention

Mr Vitale asked if we have an Opt Out Program and changing out meters can we build up a stock pile of legible meters so

wellhave used meters to install for those who want to opt out Mr Babcock said that was a great idea

MrWalby stated that the concerns needing to be addressed are

Preparing an Opt Out ProgramUse a year water meter replacement program or a year program

Mr Babcock said the Opt Out Program is ready and he will put something in writing He is ready to move forward

Ms Rusie said she will not buy new meters until the Opt Out Program is in place

Motion by Rubino seconded by Caron to approve the increase in the Water Meter and Radio Read Transmitter

Blanket Purchase Order by for the continued replacement of water meters by the Water Department of St

Clair Shores for the fiscal year which ends June h

Ayes All

Nays Rusie

b Purchase of replacement vehicles for the Police Department

Mr Hughes said the budget approved by Council allowed for the purchase of five police vehicles Two vehicles were

purchased earlier in the fiscal year and are now looking at the final three We are committed to the Dodge Charger with a

total cost excluding buildup of He indicated that some parts such as radar units and light bars are

transferrable from an old vehicle to a new vehicle The total cost of buildups over the last two years is per vehicle

If Council approves the purchase tonight and we move forward with buildup per vehicle we would end the yearwith of unspent money in this vehicle account money that would be returned to the Rainy Day Fund A previouscitizen asked that we look at drug forfeiture money to purchase these police vehicles Mr Hughes indicated that in the

proposed budget to be submitted he would be asking for five vehicles and will be using drug forfeiture money with Councils

approval and this will not be an expense to the General Fund

Ms Rusie asked if there was any reason we are not using drug forfeiture funds for this purchase Mr Hughes stated that he

not only wants to use drug forfeiture money for the next fiscal year but looking at the five year forecast it is his full intention

that he ask for it and use it in the fiscal year

Ms Rusie said we purchased the building across the street and purchased a police dog for the department so we have

been utilizing it for other things We can now use drug forfeiture money due to a change at the state for this purchase Mr

Hughes stated that the Federal Fund gives greater flexibility in how we can use it

Motion by Caron seconded by Frederick to approve the purchase of three Dodge Charger Police vehicles from


Agenda Item b contd

Slingerland Chrysler Dodge for

Ayes All

c Request approval of a purchase order for replacement stock of Nautical Street Lights

Mr Rayes indicated that this is a purchase order for replacement stock outside the Nautical Mile District The ones that have

been struck by vehicles have been claimed on insurance and a third one has already been ordered If there is an accident

report filed and the pole damage is not a hit and run we file a claim on the individuals insurance otherwise our insurance is

used

Mr Frederick asked if the pole painting is still being done by Edison Mr Rayes said they would not be painted until this year

He said Edison will install them and fix the base but they dontcarry this type of fixture as a stock fixture

Mr Tiseo asked if there is more than one place where these lights can be purchased Mr Rayes said yes but they are not

exact matches

Mr Rayes said the ones in the TIFA District are reimbursed by TIFA

Motion by Frederick seconded by Caron to approve a request for approval of a purchase order for replacementstock of nautical street lights

Ayes All

SECOND QUARTER BUDGET REPORT AND APPROVAL OF BUDGET AMENDMENTS THRU

Mr Claeson gave an overview of the proposed budget amendments which read as follows

Budget amendment amends the budget for additional anticipated proceeds from the State of Michigans Economic

Vitality Incentive Program This program essentially replaced Statutory Sales Tax revenues received in prior fiscal yearsUnder the program each city that received FY statutory payments will be eligible to receive a maximum of of

its FY statutory payments if it meets the requirements of each of the three program categories Accountability and

Transparency Consolidation of Services and Employee Compensation The city will receive of the maximum

amount for each of the three categories that it fulfills Previously approved budget amendment reflected the Cityscompliance with Category This budget amendment reflects the Citys compliance with Category The requirements of

Category need to be met by May

Budget amendment reduces the interest income budget within the General Fund to more closely reflect anticipatedearnings at June The amended annual budget amount of is in line with FY actual earnings and

likewise reflects the lower interest rate environment that currently exists as compared to the previous fiscal year

Budget amendment increases the budget for both revenues and expenditures relative to services rendered throughthe department of Community Development for grass cutting weed control rodent baiting and property clean ups The Citycontinues to aggressively pursue code enforcement issues These measures have steadily increased due to propertyforeclosures and the near record rainfall of last year as it relates to grass and weed control enforcement

Budget amendment amends the Assessing Departmentsbudget to reflect an Appraiser III position that has been

and is anticipated to remain vacant in the current fiscal year It also amends the services budget within the department to

reflect any anticipated contractual assessing assistance for the balance of the fiscal year

Budget amendment amends the Utility and Major Streets Funds debt service requirements for FY Previouslyapproved budget amendment amended the budget for debt service requirements relative to the issuance of

million of Capital Improvement Bonds It was subsequently discovered that estimated principal and interest paymentsrelative to this bond issue were in fact incorporated within the original adopted budget

Budget amendment establishes a budget for the Citys participation in an agreement with DTE Energy and the

Michigan Suburbs Alliance for the conversion of approximately streetlights from Mercury Vapor to LED Under the terms

of the agreement the City will finance repayment of the interest free loan from the energy savings realized by converting to

LED Those savings are estimated to be approximately per year Actual loan repayment is not expected to beginuntil FY


Aaenda Item contd

Budget amendment amends the Drug Law Enforcement Funds budget to reflect additional anticipated seizure and

forfeiture revenues amends the capital outlay budget for additional costs incurred in renovating the Annex Building and

establishes a budget for both DLEF overtime expenditures and federal reimbursement of those expenditures

Budget amendment Generally Accepted Accounting Principles GAAP requires that the value of any foreclosed

properties purchased from the County and held by the City at the end of the fiscal year be recorded on the balance sheet as

an asset titled Assets Held for Resale Those properties must be valued on the basis of lower of cost or market This

amendment establishes a budget for the amount estimated to be recorded as an expenditure after the lower of cost or

market analysis has been performed Items contributing to this amendment include any expenditures that do not inherentlyincrease the value of the property such as property taxes demolition or routine property maintenance costs as well as any

adjustments that may be required to reduce the Citys investment in the property down to a lower of market valuation

Note The estimated lower of cost ormarket value of foreclosedproperties on hand at December is approximatelySince funds have been expended to acquire these assets they are no longer available for future appropriation

Accordingly Phis has a negative impact on Fund Balance Designated for Carryover please refer to pg

Conversely as these properties are sodand the value of the inventory decreases there will be a corresponding positiveimpact on Fund BalanceDesignated for Carryover since additional funds will then be available for future appropriation

Budget amendment amends the gasoline diesel fuel portion of operating supplies within the Motor Pool FY

gas diesel expenditures are estimated to be as compared to the current budget of This estimated

amount is consistent with actual gasoline and diesel fuel purchases in FY and FY on a price adjusted basis

Budget amendment establishes a budget for the receipt of a Homeland Security Grant for the benefit of the Fire

Department The grant is for the purchase of air packs and other firefighting equipment that would otherwise need to be

replaced during the next fiscal years Under the terms of the grant the City is required to fund of the project costswith the Department of Homeland Security funding the remaining

Budget amendment Upon adopting the Fiscal Year budget the election was made not to fund the Police and

Fire Retiree Health Care Trust but rather pay for retiree health care on spayasyougobasis As monies were levied and

collected in FY in anticipation of funding the Health Care Trust the election was made at the end of that fiscal year to

transfer approximately million to the Police Fire Retirement System in excess of the actuarial required contribution

Subsequently contracts were negotiated with the Police Command Officers and Firefighter unions containing provisionsenabling members to purchase adequate amounts of service credit in order to qualify for normal retirement benefits

To date Firefighters and Command Officers have exercised this option In doing so approximately of accrued

sick and vacation time has been paid out that was not anticipated at the time of adopting the FY budget Accordinglyan election has been made to reduce FY contributions to the Police Fire Retirement System by the amount

previously over funded in FY After funding the previously mentioned sick and vacation payouts the remaining funds

will be credited to Fund Balance Reserved for Police Fire Retirement Benefits

Mr Caron asked for clarification on amendment more because we are taking a hit of general government fund

expenditures Mr Claeson said those were amounts that were paid out and not anticipated in the budget such as earlyretirement payouts He said what we are doing is based upon budgeted allocation between police and fire budget of what

they are paying into the pension when we are bringing this money back in we are reducing those departments allocations

accordingly so will be positively coming back to the police department and to the fire department

Mr Caron stated that by the Assessor getting additional training and not filling the open position we are saving money

Mayor Walby stated that she is being very flexible with her staff to save us money

Mr Caron stated that on page regarding the Court Building Fund the first half of year only deposited into this

fund is significantly lower than the budgeted amount of He asked that the Court Administrator and Controller

review these figures

Motion by Rubino seconded by Rusie to receive and approve the December Quarterly Report and BudgetAmendments and

FUnd Previously

Dept Account Budgeted Description Increase Decrease

BUDGET AMENDMENT

General Fund

Rev Economic Vitality Incentive ProgramFbal Fund Balance General Fund


Agenda Item contd

To amend budget for anticipated receipt of EconomicVitality Incentive Program funds from the State of MichiganThis amendment reflects compliance with Part of the EVIP program being Consolidation of Services

Replaces Statutory Sales Tax revenues recorded in previous years

General Fund

BUDGET AMENDMENT

Rev Interest Earned

Fbal Fund Balance General Fund

To amend budget to reflect expected general fund interest earnings at June

General Fund

BUDGET AMENDMENT

Rev Charges for services CDI

COMMUNITYDEVELOPMENT ServicesFbal Fund Balance General Fund

To amend the budget for anticipated CDI revenues and expenditures relating to grass cutting weed controlrodent baiting and property cleanupactivities through June

BUDGET AMENDMENT

General Fund

ASSESSING WagesASSESSING OvertimeASSESSING Fringe Benefits

ASSESSING ServicesFbal Fund Balance General Fund

Adopted fiscal year budget reflects two Appraiser III positions One of those positions has remained unfilled

In addition the Services budget has been increased to reflect anticipatedcontractual assessing assistance

BUDGETAMENDMENT

UtilityPrincipal PaymentsInterest Payments

Fbal Fund Balance UtilityMajor Street Fund

Debt ServiceFbal Fund Balance Major Streets

Local Street Fund

STREETS Offset Act Costs

STREETS Contributions

BudgetAmendment recognized FY debtservice requirements attributable to the sale of million of

Capital Improvement Bonds The original budget included estimated principal and interest payments relative to this issue

BUDGET AMENDMENT

Major Street Fund

Rev ACT Loan Proceeds

ACT NonAct ExpendituresLocal Street Fund

Rev Act Loan Proceeds

ACT NonAct ExpendituresSTREETS Offset Act Costs

STREETS LED Street lightingTo amend the budget fortheCitysparticipation in an agreement with DTE Energy and the Michigan Suburbs Alliance for the

conversion of approx streetlights from Mercury Vapor to LED Repayment of the interest free loan isexpected to commence in

FY and is to be financed from the energy savings realized from operating LED as compared to MercuryVapor streetlights


Agenda Item contd

Fund Previously

Dept Account Budgetetl Description Increase Decrease

BUDGETAMENDMENTDLEF

Rev Seizures forteitures and sales

Rev Federal grantsRev Interest earned

Overtime

Capital outlayTo amend the DLEF budget foranticipated forteiture seizure revenue in excess of original budget recognition of Federal

reimbursement of DLEF related overtime expenditures and costs associatedwith the renovation the Annex Building

BUDGET AMENDMENT

General Fund

COMMUNITY DEVELOPMENT RepairMaint Foreclosed Homes


To amend the budget for the anticipated net expenditure of recording the value of foreclosed homes

at June on the basis of lower of cost or market

BUDGET AMENDMENT

Motor Pool

MOTOR POOLOperating SuppliesFbal Fund Balance Motor Pool

To amend Motor Pool operating supply budget for anticipated cost of gas and diesel fuel in excess of original budget

BUDGETAMENDMENT

General Fund

Rev Homeland Security GrantsFIRE Homeland Security Equipment


To establish a budget for the receipt of two HomelandSecurity Grants for the Fire Department The first grant is for the purchaseof air packs and other firefighting equipment The second grant is to assistFirefighter health and wellness programs with a

goal of reducing health insurance expenses

BUDGETAMENDMENT

General Fund

GENERAL GOVERNMENT Wages Police Fire

POLICE Fringe Benefits

FIRE Fringe Benefits

Fbal Fund Balance Police Fire Retirement

To amend the budget to reflect an anticipated reduction in contributions to the Police Fire Retirement System via a

reclamation of excess funds contributed in a previous fiscal year Also amends the budget to fund unanticpatedaccrued sick and vacation time payments to those Command Officers and Firefighters excercising earlyretirement options

Ayes All

REQUEST FOR APPROVAL OF THE SALE OF HOME AT EVERGREEN ACQUIRED THROUGH TAX

FORECLOSURES

Mr Rayes said this is a request of two meetings ago to sell the home at The appraisal of the home came

in at and based on FHA requirements either the owner or the buyer needs to come up with the difference

cost where we need to reduce the price We have negotiated to split the difference and modify the sale price to

with no other concessions other than we paid for the installation of a dishwasher that the buyer will provide


Agenda Item contd

Motion by Rubino seconded by Frederick to approve a request to amend a motion to allow for the sale of

Evergreen in the amount of

Ayes All

CONSENT AGENDA Items shall be considered without debate by motion and vote of Council unless a member

of Council specifically requests action taken separately on said item

Ms Rusie asked to remove item d

Motion by Rubino seconded by Caron to approve the Consent Agenda items as presented with the

exception of item numberd that was removed and considered separately

a Bills

Check Approval List

To approve the release of checks in the amount of of the report that is pages in lengthand of the grand total amount went to other taxing authorities

b Fees

Kirk Huth LangeIhrie OBrien

To approve the above attorney payment to Kirk Huth Lange and Ihrie OBrien subject to audit

c Progress Payments none

e Receive File Boards Commissions Committee Minutes

MinutesCommunications CommissionCorridor Improvement AuthorityHistorical Commission

Memorial Day Parade CommitteeParks Recreation Commission

Zoning Board of Appeals

Meeting DateOctober

FebruaryFebruaryMarch

FebruaryFebruary

f Request to schedule Council budget hearings for April and May

Ayes All

Separated Consent Item d

d Approval of Minutes

City Council Meeting Date

City Council February

Ms Rusie asked to remove the February minutes from the Consent Agenda Item d and update the wordingon this issue Under Audience Participation for Jamie Victory read St Clair Shores resident and for Dr Cervone

read Dr Kenneth Cervone Grosse Pointe Shores resident

Motion by Rusie seconded by Caron to approve the City Council Minutes of February noting on page

paragraph under Audience Participation to read Jamie Victory St Clair Shores resident and

paragraph to read Dr Kenneth Cervone Grosse Pointe Shores resident

Ayes All


UPDATES AND FOLLOWUPSFROM COUNCIL MEETING

Residential streets reconstructing I repaving streets Mr Hughes stated there will be five streets in to be

reconstructed repaved They are Brys from Harper to Old Eight Mile Wood from Paloma to Mile Taylorfrom Waldron to Jewell Cubberness from Mile to Statler Lance from Harper to Mack These are in most

need of repairLange and Revere Canals Mr Hughes stated that a resident asked for guidance of clarification on the highconcentration of weeds and muck in the Lange Canal Mr Ihrie said we started the process of review of the yearold court order and started a conversation with Mr Graboski County Public Works and are in the process to find

whose responsibility it will be to clear the canal The answer should be in by the next Council MeetingSoliciting Mayor Walby asked that if someone has a No Trespassing sign on their property does that trumpsomeone from walking on their property Mr Ihrie stated that a No Trespassing sign should stop someone from

knocking or ringing door bells It does not apply to the Post Office but the limitations of a No Trespassing sign will

be reported back to you No Trespassing signs do have some credibility but Mr Ihrie will get back to Council as to

what people or organizations they can keep out

AdoptASign Program Mayor Walby stated that the program has been around for a long time and we donteven

know if the organizations are still maintaining the streets We need to investigate and asked Mr Hughes to look into

this issueYard waste Mayor Walby stated that the warm weather is creating yard waste Mr Hughes stated that MondayApril d is when yard waste will be picked up again Waste Management has given us a fee to pick up the yardwaste now at about hour for an hour day approximatelyday Mayor Walby wondered that

because of this cost as we are trying to cut costs if we can go back to Waste Management and if they could pull it a

week ahead starting on March th Mr Hughes will look into this issue and if they can do this service he will see

that it is posted on the website

Website Committee Mary Jane DHerde said they will look at a step approach to include reviewing selected

websites considered to be the best Some of the things they liked in other websites were ease of navigation or ease

of update search by keyword online bill payment and registering for a class or tee time They will then requestreview for proposals from other cities since they dontwant to reinvent the wheel They are currently at Step where

they will contact three to five cities and find out what happened to the RFP who they selected what the cost is and

what features they got They will then move into Step which is to develop our own RFP It will go out for bid theywill analyze the bid then it will come to Council in June with a recommended website improvement planBudget Hearing Will be held this Saturday at am in Council Chambers and is open to public and televised

It is in regards to how we move forward in anticipation of the April and May St Budget HearingsGeneral Employee Pension Board Trustee Opening We have a position open on the Board and are looking for

individuals who have experience in investments

COMMENTS BY INDIVIDUAL COUNCILPERSONS

Council Member Caron gave a reminder that the Michigan Parkinson Foundation WalkAThonKRun is Saturday Mayth Online website registration is now open at parkinsonsmiorgor contact the organization directly

He received an email from a friend in Lansing regarding a letter from Macomb Area Communities for RegionalOpportunities MACRO the City Council agreed to go into last August They are still using former Mayor Hisons

signature on the letter which is an electronic signature Mayor Walby and Mr Hughes were not aware of the letter Mr

Hughes missed the February meeting but stated he made it clear that we have new mayor and this dissemination wasnot acceptable MACRO helps to identify regional savings and efficiencies between governments It is not intended to be

a lobbying committee

Mr Caron stated that MACRO is saying we have to eliminate police officers but he indicated that St Clair Shores is

not doing that Mr Caron said that the activity out of them is not appropriate and in the future would not want to see

these communications going out on policy unless approved by Council Mr Caron asked Mr Hughes if we were going to

receive quarterly updates Mr Hughes stated he will give an update at the next Council Meeting Mr Caron asked if

there were any new ideas in the seven months we have been with this organization Mr Hughes said there were no new

ideas but ideas previously discussed are becoming more of a reality For example each city has their own payrollcomponents inhouse but looking at one central payroll thus reducing staff They arealso looking at equipment sharingsuch as frontend loader or a hook and ladder truck Mr Hughes indicated he will be attending the April meeting Mr

Caron asked if there is still a benefit to be part of this organization Mr Hughes believes it may be a benefit to still belongbut if Council thinks they should get out he would understand that Mayor Walby stated that it is more important for Mr

Hughes and MrSmith to work on the budget before attending MACRO meetings

Council Member Rusie congratulated Sara Skoney the St Clair Shores Memorial Day Parade Committee logowinner and stated she is very talented


Aaenda Item contd

In regards to MACRO Ms Rusie stated it is important that this does not happen again

She said a few residents had a question regarding Nixle a system used for updates from the Police Department and

when will it be used again and why haventnotifications been sent out Mr Hughes stated Nixle was down for a brief

period of time but is back up again It has just over subscribers It is intended for blanket announcements

regarding severe weather public infrastructure emergencies boil water advisory and crime notification such as a

missing child or someone with dementia who has wandered from home It was never intended to give updates on crimehouse breakinsetc Ms Rusie asked about other types of crime notification The concern is what can the City do to

make people more aware of crime issues before they read them in the paper Mr Hughes will continue to talk to Chief

Walleman and we have to be strategic about it Ms Rusie challenged the department to come up with some ideas or

alternatives to this issue

Ms Rusie asked that we work with Waste Management in starting the yard waste pickupdate a little sooner due to warm

weather

The St Clair Shores Memorial Day Parade Bowling Fundraiser is on Friday May h at Shores Lanes on Harper near

Mile road at pm The cost is prepay per bowler and for team of four Walkins are per bowler and

for a team of four This includes three games of bowling shoes pizza pop and mystery games Prepay is due

April th Contact Sue Nesbit at or call Sue to volunteer for the Memorial Day Parade

Four Paws One Heart Bowling Fundraiser is on May th This is a pet charity to raise funds for the medical treatment of

animals who are strays abandoned or relinquished The fundraiser is at Harbor Lanes and starts at pmbowlingstarts at pm Payment is due May h Before May h cost is for games bowling shoes and pizza After Maytr cost is at the door Contact Ms Rusie and shellput you in contact with right people or call Diana Rascano at

Council Member Rubino requested City Administration to speed up the Water Meter Opt Out Program for Council

action

Mr Rubino asked if someone frequents a business and they have their only fire exit blocked who can they call Mr

Hughes indicated the can call the Fire Marshall or the Community Development Department Mr Rubino asked what if it

continues Mr Rayes indicated that the Fire Marshall can write a ticket and take them to court and they would have

greater authority over an issue like that than the Community Development Department

Mr Rubino thanked the Boy Scout group from St Margarets who interviewed him this evening with a lot of greatquestions

HABA Harper Avenue Business Association and the Macomb Chamber of Commerce will be hosting a Consumer to

Business Expo on Saturday April h from am pmat Rodgers School in St Clair Shores Vendors who have

products or businesses you want to introduce to the community can call Nicole McKee at the Macomb County Chamber at

or email macombcountychambercom

Council Member Tiseo indicated that all the papers landed on the porch and they were gone within hours where

residents picked them up and took them into the house

Mr Tiseo stated that the St Isaac Jogues Mens Club called the City more than once to AdoptARoad and never got a

response They may still be interested if it is still available Mayor Walby indicated that they will go back and look at this

Mr Tiseo stated that it is fish fry season for local churches are they are getting a lot of support and they appreciate it

Council Member Frederick stated that there is some graffiti on a stop sign and a no right turn sign at Mile and Mack

across from the fire station

He announced the following upcoming City events

There will be a cash mob at Lakeside Fishing Shop in St Clair Shores at Jefferson and Mile on Friday March dThe event starts at pm

The d Annual Shorian Taste Fest is Sunday Marcht It takes place from pmat Barrister Gardens Contact

the Lakeshore Athletic Department at

The Annual Easter Egg Hunt will be held at the City Park behind Blossom Heath at noon on Easter Sunday April


Agenda Item contd

Wigs For Kids fundraiser is on Marchh at the National Coney Island from pm Contact

WigsFor Kids Annual Gala will take place on September

St Isaac Jogues St GermainesOur Lady of Hope and the Bruce Post will be having fish frys

Four Paws One Heart event on May Contact Diana Rascano on

Special Needs Bowling Fundraiser on Saturday April h at Harbor Lanes The event takes place from pmContact Kevin Karapuz at or Margaret Mazurkiewicz at

Optimists Annual Champions Banquet will be held on Wednesday May d Tickets can be obtained by calling DaveMartin at The Optimists honor kids from South Lake Lakeview and Lake Shore as well as the Adult Edbut also people from the community The event will be held at Blossom Heath and are in advance and at thedoor

As liaison to the Library Committee Mr Frederick stated that there are were items are checked out a yearapproximately items per month patrons visited the library last year an average of people per dayand almost of the people in St Clair Shores have an active library card The Board of Trustees at the librarypurchased a book titled The History of Britain and Ireland and was purchased in the honor of Mrs McFadyen who servedas the Council Library Liaison from January to November The Summer Reading Program at the library hasover kids participate Call Sue Mihalic at ext Babe will be the upcoming Family Movie Matineeon Saturday April at pm Bring your own snacks The library also has Classic Film Fridays in the afternoon andthis Friday they will be showing Arsenic and Old Lace next Friday they will be showing The Pink Panther

Council Member Vitale indicated that a resident went to the Tour Lake St Clair website to see what the new signs are allabout He was surprised to see that the Veterans Memorial Park and Lac St Clair are on the map It has been made

very clear that residents want parks to be for residents only He didntthink this was the way to back opening the parks to

anyone Mr Vitale asked that this be looked into

Mr Vitale sends a shout out to the Shores Connection and he doesntsee in his area anymore Would like a copy of theShores Connection in his Council mailbox

Mr Vitale asked how he can properly dispose of tree limbs when not having a yard waste pickup Mr Vitale wants toknow if yard waste is defined as yard waste and grass clippings or yard waste grass clippings and tree branches Heasked how residents can dispose of branches during the off yard waste collection seasons Mr Hughes will look into thismatter

Mr Vitale stated that an apartment complex or the condos at Martin Road across from the funeral home has been puttingtrash out early in the week He believes their trash day is Thursday Mr Vitale asked that someone talk to them aboutthis issue

Mr Vitale stated that in regards to his vote tonight on the custard shop business he doesntlike the way it was handledMr Descamps came in tonight and told me that he had never seen updates of the plans Mr Vitale said he did see themand spoke to him in favor of them MrVitale doesntthink its right doesntlike the way it was handled and portrays us

one way and within weeks what was portrayed as retail he mentioned that the word office was used got turned into a

storage bay Mr Vitale thinks it was a bait and switch He said there were major site differences and they do need tocome in front of us when making revisions of that size and that is the reason he voted no on it

CITY MANAGERSREPORT None

AUDIENCE PARTICIPATION minute time limit

Adrienne Gaspeuer Turning Point representative said that April is Sexual Assault Awareness month There were

reports of sexual assault in Macomb County in In Turning Point provided services to women

children and men who live in St Clair Shores Sexual Assault can be prevented and education is the key to

prevention Turning Point gave sessions to over students regarding sexual assault They learned skillslearned to be a responsible bystander and learned to help a friend Turning Point is in the process of a capitalcampaign to build a new facility They have made a commitment to build a new shelter in Macomb County For

updates visitwwwturningpointmacomborq Ms Gaspeuer thanked members of St Clair Shores for their support


Agenda Item contd

through donations and volunteering and thanked the Board including Turning Point in the community block grantsMs Gaspeuer said teal is the color given to Sexual AssautShe asked the Board to wearthe teal ribbon for one dayin April to raise awareness of Sexual Assault

Jamie Victory St Clair Shores resident indicated that the St Clair Shores Memorial Day Parade Committee is

having a spaghetti dinner on Thursday March th from pm pmat Assumption Cultural CenterMartin Road

Dave Rubello St Clair Shores resident mentioned that the spaghetti dinner for the St Clair Shores Memorial DayParade Committee will be catered by Marchiori Catering He also mentioned that on April St they are looking for

bands in St Clair Shores for their battle of the bands fundraiser The worlds youngest drummer Julian Pavone willbe visiting on April He is also sending a call to the residents of St Clair Shores They are looking for

people to give for a total of to the St Clair Shores Memorial Day Parade They already have five

people but are looking for more The parade is on Sunday May h

The St Clair Shores Business Expo is April h The deadline for vendor participation is March Contact

Erin Stahl St Clair Shores resident said she hopes you will demand to see more from the City Treasurer and the

City Manager Ms Stahl showed charts for her concept of City Foundation Teams expenses

Frank Maiorano St Clair Shores resident spoke to Council about City management of the public funds and the

handling of the NSP project He questioned why Swany Construction was awarded a contract for Rosedalewhen they werentlead certified

Mary Nanney St Clair Shores resident is a member of Power House Gym She said Council should be aware of fire

safety issue and that the only emergency exit they have is blocked by the storage of gym equipment

Ralph Kosal St Clair Shores resident spoke about ethical issues and an ethic policy He believes people are not

disclosing things when voting on issues He asked where the Ethics Policy was

Don Lobsinger St Clair Shores resident spoke in reply to Mr Michnos statement from a previous meeting in

regards to Martin Luther King

Louie Andiaris St Clair Shores resident stated that there is graffiti on Visnaw Street This was an ongoing thing last

year on Greater Mack between Mile and Martin He said he takes pride in the City and thought it needs to be

brought to the attention of law enforcement and neighborhood watches

MAYORSCOMMENTS None

REQUEST TO ENTER CLOSED SESSION AS PERMITTED BY STATE STATUTE MCLA SECTION leLESKA VS ST CLAIR SHORES

Motion by Frederick seconded by Rusie to enter Closed Session at pm

A roll call vote was taken

Ayes All

Motion by Frederick seconded by Caron to return to Open Session at pm

Ayes All

Motion by Rusie seconded by Rubino to proceed as proposed by the City Attorney regarding Leska vs St Clair

Shores

Ayes All

ADJOURNMENT

Motion by Frederick seconded by Rusie to adjourn at pm


Agenda Item Icontd

Ayes All

KIP C WALBY MAYOR MARY A KOTOWSKICITYCLERK

THE PRECEEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESTENT A

VERBATIM RECORD


PROPOSED MINUTES

ST CLAIR SHORES CITY COUNCIL BUDGET STUDY SESSION

MARCH

City Council Budget Study Session held at the St Clair Shores City Hall Council Chambers located at

Jefferson St Clair Shores Michigan

Present Mayor Walby Council Members Caron Frederick Rubino Rusie Tiseo and Vitale

Also Present City Manager Hughes ACMHR Smith City Clerk Kotowski Director Haney Claeson and CityAttorney Ihrie

CALL TO ORDER AND ROLL CALL

Mayor Walby called the meeting to order at OOamMs Kotowski City Clerk called the role with a quorum presentand the pledge of allegiance was said by all

Mayor Walby stated this is our second budget workshop as we prepare for the fiscal year At the last workshopadministration noted that there would be a million dollar deficit if we did nothing so we asked administration to

come back to this workshop with alternatives On April and May t starting at pm each evening Council will

hold Budget Hearing where they will review in detail each departmentsbudget submission

Mayor Walby asked administration for an update on the questions raised at the last workshop and where we are now

in the process for the upcoming budget year

UPDATE ON FISCAL YEAR PROJECTIONS

Mr Hughes City Manager introduced the administrative Budget Staff members Michael Smith Tim Haney and LarryClaeson who have diligently working on the upcoming fiscal year budget

To provide background for residents the City of St Clair Shores has a month budget not based on a calendar

year but on a fiscal year starting on July and terminating on June We start preparation work on

the next fiscal year budget months prior to the fiscal year end It is conducted in a four step process The first stepwas held at the February Budget workshop which provided a forecast on where we were and a forecast on

where the upcoming budget year would be

Step is being conducted today at this second budget workshop where we came back with items we have narrowed

down Today is not a line by line review of each budget That will occur in Step Departmental budget hearings will

be held on April and May lbeginning at pm At that time each department will present their prepared budgetand individual items in the budget for fiscal year will be reviewed

Step will be occur on the first Monday in June when Mayor and Council hold a Public Hearing on the proposedfiscal year budget proposed millage rates to be set and administration will ask for approval of the

proposed budget and millage rates

Many steps occur in this budget process Sometimes government talks bureaucratically and residents are not sure of

the meaning The Budget is the upcoming budget year which starts on July and ends on June

Mr Hughes continued with an overview of the PowerPoint Council viewed at the last workshop by Plante Moran with

an overview and analysis of our fiscal picture

It appears that the economy has bottomed out The State is now preparing for a growth economy budget Michigan in

was deemed in a single state recession Our state has faced massive declines in employment and personalincome as well as the housing bubble burst and the foreclosure crisis Michigansunemployment rate in was at

and it is slowly moving down As of December it was at Employment is starting to improve but the

state still faces the loss of jobs

Vehicle sales are slowly recovering with March projections in auto sales very positive That will ultimately lead to an

increase in State Shared revenue sharing from sales tax revenue while the Housing Market has a significant way to

go in an increase in investing in homes

State Budget is laced with incentives hoops conditions to receive state distributions EVIP and with increases in

Public Safety Education K and Higher Education Health and Human Services Infrastructure State Information

Technology They are working on their rainy day fund and how to deal with legacy costs

City Council Budget Study Session March Page of

Aaenda Item contd

EVIP is a phase that deals with the Statutory Revenue Sharing SRS We receive types of revenue from the Statethe first is Constitutional Revenue Sharing which is based on the States Sales tax revenues Our proposed budgetis forecasting a increase due to sales tax collections We budgeted zero in SRS as the state changed the method

of allocation and we are receiving in EVIP

Our Unrestricted Fund balance is the term used to identify the rainy day fund If we did nothing and used this fund it

would be depleted fiscal year As well on June the current Police and Fire millage will expire and we

have projected it will not be renewed

Property Tax Challenges to the City Our declining property tax revenues and the impact on foreclosures have the

major impact on our revenue as it is based on property values County and School budgets are feeling this impact as

well as they ask for additional millages The Citys Charter authorized operating mills have been reduced by the

interaction of Headlee and Proposal A from mills to mills

Mayor Walby commented that projections show in that property values will not go down Our Assessor is

projecting a increase in tax revenues

Mr Vitale requested that administration provide a slide that recognizes the loss of Personal Property Tax PPT toreflect this additional loss of revenue possibility PPT is the business owners tax paid on your equipment suppliesetc Mr Hughes responded we will and it would reflect million property tax revenue loss if the legislature repealsthis tax

Mr Caron commented that Sen Brandenburgsproposal is not to repeal personal property taxes but to phase it out

The Utilities would not be touched at all and for industrial businesses there would be a year phase out We have

parcels in this categorywith a total value so this million may be a total loss in

Mayor Walby noted that while he understood the state is trying to make it more beneficial for businesses to move in

the State it is hard for municipalities to lose the revenue they have come to depend on

Declining Property Tax revenues are projected to continue to have an effect through Top line is if CPI rate

were to increase From there is a projected decline in CPI with a minor projected increase to

which means we will see the lost tax revenue for the next years

Mr Smith noted that even driving up property values the bottom line is the most taxes can go up is due to

Headlee and Prop As So unless the State were to repeal Prop A and Headlee it will take a generation for propertyvalues to go back to where we were

Mr Hughes noted that in October this government in had full time employees and seasonal todaywe sit before you with fulltime and a significantly reduced number of temporaries We seem to trend ahead of

the other municipalities just coming to these changes

Mr Smith had provided Council with staffing comparisons with other municipalities but did not include municipalitieswho did not have a water department police department etc St Clair Shores is the th lowest in total employees per

residents as based on census Sworn fulltime Firefighters per residents we rank th but note that

the ranking below us have Volunteer Fire Departments and have Public Safety Departments So Communities

have more firefighters per residents and have volunteer or public safety departments combined police and

fire Troy has some full time fire personnel and the remainder of the department is volunteer andor contracted out

Mr Rubino noted that we are tied for th lowest number of employees per residents If you compare us

Eastpointe has eliminated their Parks and Recreation Department and Sterling Heights provides no ambulance

services

Mr Smith noted other items that have to be taken into consideration for example the City of Westland doesnthave

Court Employees Townships do not get road money and residents do not get roads plowed except by the CountyOthers do not have Libraries None of ourcomparables have a marina and up to have a pool and one golf course

Ms Rusie asked if on the Fire comparables do Harper Woods numbers include their laid off fire fighters Mr Smith

responded their charter requires them to have a Fire department and they are attempting to repeal this charter

provision with a combined Public Safety Department as noted

Mr Frederick commented on the total employees per noting that Troy is just below in employees and they have

a volunteer fire dept They must have a lot of people in other jobs that we have already cut through attrition


Aaenda Item contd

Mr Smith noted our Sworn Police per residents rates us as the th highest sworn fulltime Police personnelFive municipalities higher than us are Public Safety responding to both police matter and fires If we take those outwe are the very top number of police officers per resident This is an item we cannot address as it was part ofthe current millage to maintain staffing

In total nonsworn personnel non police and fire fulltime we are the d or lowest if you remove those cities with

no employees in areas we staff such as the Library and District Court When we look at fund balance these other

municipalities do not have the undesignated fund balance that we have In everyones budget personnel costs is a

large portion of the budget

Mr Caron asked for a comparison chart on our undesignated fund balance compared with these other municipalitiesthat were used

Mr Haney noted how the property value declining trends have hopefully bottomed out Mr Rubino questioned howclose the trends are to actual numbers Mr Haney responded we predicted no more reductions and faced another

decline

Mr Caron asked when we are going to have actual numbers Mr Haney responded after the board of review is

done Mr Caron noted the numbers of Board of Review appeals are significantly down

Mayor Walby requested that Council be provided with these numbers by the Budget hearings

Mr Haney noted that in the Police and Fire Millage levy is completed If you review General fund revenues

against expenditures expenditures excluding Police and Fire are trending up with and revenues are trending down

Mr Caron asked administration to provide one chart which lists the total expenses and total revenues to show the

structural deficit in one document as it is hard to see the current deficit plus the proposed additional years deficit

Mr Hughes responded that they would You need to subtract expense decreases from the million deficit as the

existing structural deficit expenses exceeded revenues had not been addressed for this current fiscal year of

million

Mr Smith responded that if expenses increase or stay the same as this current fiscal then we make another

million less in revenues we are t million short of balancing revenues against expenses

Mr Caron noted so if we do nothing we should be taking million out of fund balance to balance this years budget

Mr Haney noted the Fund Balance Unreserved chart indicates by the red line is where it is recommended that we

maintain a fund balance of million If we do nothing and chose to use fund balance each year to cover the deficitour fund balance would be exhausted by fiscal year

Mr Hughes noted that Plante Moran recommends that we keep a fund balance at million as this number allows us

to maintain our good bond rating

Mr Smith noted that this number has not changed since The recommended fund balance is a percentage of

expenditures and we have not moved this line down when we could have as we have decreased expenditures He

noted of expenditures are a good number for fund balance

Mr Rubino commented then that number would be a million fund balance if moved down We could move that

line or our fund balance amount down

Administration was asked to find out how our Fund balance number compares to other municipalities such as

Sterling Heights whose budget is three times ours but their fund balance is less than ours today

An overview of each General Fund department excluding Police Fire and Insurance of their net revenues over

expenditures was presented It was noted that CDI is expected to pay for its operation through its revenuespermitsand this was directly related to the fee increases adopted by Council last July

Mr Smith noted that it appears that the Senior Center pays for itself but actually it is shown as a break even as

Council funds the center from block grant which can lose its funding source by this federal program DPW uses

roads money to fund the department A large share of recreation expenses is the rec bond payments


Agenda Item contd

Mr Vitale noted that this chart shows that the court costs the City each year The court indicates that over

the last years they have brought in in revenues each year Mr Haney noted these are budgetednumbers They normally balance to zero revenues just meeting expenses We budget the Court costing the City

due to the carryover of an expenditure

Mr Hughes noted that the Court should be a revenue generator With St Clair Shores residents alone they have

in outstanding warrants that have not been paid We are reviewing these warrants and working on a

collection mechanism

Ms Rusie questioned if we know where Block Grants stand that is used to fund Senior Center We know that there is

in the next budget year for block grant while just years ago it was million The decrease from last

year is There is a philosophy that block grant has lived its life and should go away

Mr Frederick commented that next year there a bond in Parks that will be paid off which should help in the next fiscal

year

Mr Hughes noted in review of other general fund departments they are not structured to generate revenues

Since February the budget team has worked with staff to decrease the million deficit Our task from Council was

to come back with possible options to balance the budget they are as follows

Proposed Steps to balance the budg et

DLEF contribution to purchase police cars

Reduction in vehicle rent to motor poolIncrease administrative contribution to TIFA

Reduced Recreation Revenue contribution from General FundConstitutional sales tax increase based on State projectionsPolice overtime maintained at current levelMMRMA dividend revenue expected to increase

Required contribution to Streets Fund less than anticipatedChanges in various revenue and expenditure line itemskTOTALStructural deficit projected February XStructural deficit March

Mr Hughes explained that starting in fiscal year after a recent law change we will use DLEF funds to

purchase police vehicles We have one officer assigned who when their team makes arrests we receive part of the

funds seized As you may have seen our department has an EBAY sale this weekend on items recovered

Motor pool vehicle rents for other departments have been reduced by for fiscal year Please note this

is only a one year fix

Increase administrative contribution to TIFA of TIFA paid annually back to City for administrative

services provided by the City and they have agreed to increase this amount by The implication of this is if

there is a project in the TIFA district there is less money available to fund economic projects

As a voting member of TIFA he is not suggesting that TIFA be dissolved but that the city is in difficult times and it is

their way of helping Council does not have a vote on TIFA expenses The only vote by Council is if you vote to

dissolve TIFA otherwise it continues They are clear and free of their bond debt payments and their current

expenses are Walby Park and landscaping maintenance costs in the district He reminded Council that if TIFA is

dissolved there is no ability to recreate TIFA under current laws in the state

Ms Rusie questioned the budgetary implications if TIFA were dissolved MrClaeson responded the projected tax

capture is which is made up of capture from Macomb Community College of Macomb Countyand for the City which is broken into two parts operating millage of and the balance is

returned to dedicated mills for sanitation Library Road levy and P F Pension

Mayor Walby noted that our portion in city taxes captured by TIFA is coming back to us in the amount of


Aaenda Item contd

Mr Vitale commented that it looks like if TIFA continues that TIFA is no impact to our budget but if they take on a

project then the money is gone as it would go to that project

Mayor Walby responded that he was not sure you can say that What happens if the project is a new building as that

increase in the value of building takes care of the bond payments and ultimately more tax revenue An additionalmillion in value in a building assists in paying the bond money back so it all depends on what happens

Mr Hughes responded that TIFA being good partners with City recognizes the Citys financial problems and their

willingness to help out They also helped with funding the Parks and Recreation master redevelopment plan TIFA

also captures the County and Community College tax portions which are used in TIFA projects to benefit andenhance the City

Mr Claeson noted that the TIFA debt is paid off so they are in an accumulation state awaiting aprojectdevelopmentIf they were dissolved the general fund would have returned and the other city dedicated millages would

have returned

Mr Vitale commented that the reason he was not pushing for dissolution of TIFA is because it is neutral now

Mayor Walby noted that TIFA has provided funds to help events that promote the city such as the Parade pondhockey concerts nautical mile they paid to repair the Blossom Heath parking lot all with TIFA funds

Consideration of reducing the Recreation Revenue Contribution from the General fund was discussed Mr Smithstated we are proposing changes from the financial forecast The bond on recreation was funded in a way that there

is a fund balance that has to be maintained and there are ways to calculate We have always used the easiestmethod to calculate this amount We looked at the bond and its approaching an end so we could reduce the amount

necessary to be maintained by which would not impact what recreation does but funding for the bond We

could also refinance the bond refinance it by borrowing from the sanitation trust and paying interest to our fund thatwould make more interest than they are making in todays market

Mr Caron noted so this means the last years contribution was the match of collateral that had to be thereand this year that amount is reduced by

Mr Hughes noted that constitutional revenue sharing that is the sales tax credit will increase by which hasbeen indicated in the proposed budget

Mayor Walby indicated that in a recent meeting with the state treasurer they reported that sales tax numbers haveincreased so there would be more constitutional revenue sharing to municipalities

Mr Hughes noted that if we see any trends to reduce this figure we will keep you informed and take the necessaryaction

Police overtime will be maintained at the current levels This fund was higher in the forecast because of

early retirements Therefore the same amount for overtime in will fund more hours as we are funding at a lower

payroll rate on new hires Mr Hughes noted that even though the arbitrators ruling gave increase to sworn

officers in spite of this increase we will see a decrease in the overall amount of overtime and payroll costs as new

hires are under the new lower pay scale

Mr Rubino stated so we are getting more services at a lower cost

Mr Hughes notes that we will continue to have new officers hired in through July as the retirements and the new hire

processes are completed The new officers have less in their benefit packages and by hiring these officers over a

time span it did not cause more overtime hours until they were considered part man power There could possiblybe a spike in overtime at the beginning of hiring period by midJuly until they are counted as part of manhours but

this is for only for new hires that would affect this line item We have already hired new officers and will be

hiring more and there is one upcoming retirement

Mr Rubino commented there would be more overtime for a short period to pursue early retirements of police officers

to save more money long term on the cost of overtime

Mr Caron asked when the overtime is calculated for the year do you subtract out the revenue paid by Parade

Committee Activities Committee and other organizations


Agenda Item contd

Mr Hughes noted that just as of school liaison officers are paid by the school districts events are fullyreimbursed car cruise triathlon and you see the offset in the departmentsrevenues

Mr Hughes stated what we do not receive reimbursement for or can foresee in this presidential year this fall is thescenario if one of these candidates were to visit our city or their spouses it is a significant expense to the policedepartment overtime These costs are not reimbursed by the candidates campaign

MMRMA Insurance general liability dividend revenue is expected to increase by We have again put this

item out for bid noting that is the projected next fiscal year dividend As always council has a choice to changeinsurance companies knowing that this dividend would go away

Mr Rubino commented that it is nice to know the amount we have coming each year We should consider issuing a

year award for this item

Mayor Walby agreed with Mr Rubino as we have found there bid with the dividend has proven we have not found a

better price so we may not want to bid this out every year in the future

Mr Hughes noted we have also put out to bid our auditing services this year

Our required contribution to the Streets Funds the coming fiscal year is less than anticipated by OOOThis is not

roads projects but from operations

Mr Hughes noted that as results of the proposed internal budget hearing changes the projected deficit has

decreased to

Mr Smith noted at the last budget workshop we presented possibilities of what to do As of this point we havelowered the deficit without proposing to implement any of the what ifs

Ms Rusie commented that last year we all spent a lot of time combating these rumors of what if items Those were

not gospel of what was not going to happen There are and were many ideas thrown out that never come to pass

Mr Hughes noted that every one of the budget workshops and council meetings were public noticed when they are

held and even when they are not televised

Mr Smith explained that with todays technology when we are talking about doing things someone sitting in the

audience could be posting directly to Facebook So ideas are out there before Council can say not a good idea or we

do not want to do that

Mr Hughes noted he had one final document for discussion as Council directed him to take the new million

proposed deficit and make it smaller

Fiscal YearAdditional Opportunities to Reduce the Deficit

The proposed budget will be further reduced by approximately in expenses that will be

seeking in the operations of the swimming pool and the marina These changes will not result in any

changes to the hours of operation

We are also analyzing the potential of expense reductions at the Golf Course

The Parks and Recreation Department will once again operate the MileChapaton Boat Ramp We

will be opening this ramp to nonresidents per launch in This could generatein new revenue that is not in the projected budget As a point of information this ramp has

always been open to both St Clair Shores residents and Eastpointe residents

The Parks and Recreation Department is exploring the possibility of eliminating the paid gate guardsat the MileChapaton Ramp and at the Blossom Heath Park We would replace these paid positionswith volunteers A savings of approximately annually would be achieved at the

MileChapaton Ramp More analysis is needed regarding Blossom Heath and the feasibility of

implementing this staffing approach


Agenda Item contd

have asked the Parks and Recreation Department to issue RFPs for the private sector to bid on the

following services that are currently performed by City employees lawn maintenance athletic field

preparation parks cleanupparks building cleanup and snow removal for city facilities The

proposals will be opened on Friday April

The Department of Community Services has already issued multiple RFPs for privatized service

contracts that are due to expire this June lot cleanups sidewalk snow removal buildinginspections electrical inspections etc It is possible that this competitive process will result in

general fund expense reductions within this department

The proposed budget includes approximately in anticipated insurance claims liabilityPlease note that these claims are being reviewed and it is possible that as in all recentyears this

could be reducedby approximately in Fiscal Year

We are researching the potential of refinancing the Recreation Revenue Bond related to the boat

marina behind City Hall This would further reduce general fund expenses

Mr Hughes noted that we are also analyzing the potential of expense reductions at the Golf Course by no means are

we suggesting inefficiencies but sharpening up on ourexpenses

Mr Rubino commented that we are way ahead in some revenues this year and this will impact this budget as well

Mayor Walby noted in the budget report of midMarch due to a mild winter our winter golf revenues are projected at

and have generated in winter golf fees

Mr Smith cautioned that you need to remember last fall was not good for golf course revenues as we had a veryrainy summer and fall Last November golf revenues were way under their proposed amounts

Mr Vitale asked if the proposed repairs to the course were for the bridges and if so had staff investigated his

suggestion of replacing the decking with timberline composite materials donated for example by Home Depot and

allowing them to advertise this product material at the location He did not want to start seeing everything sponsoredbut noted in some areas it may make sense

Mr Hughes responded the reductions will include the elimination of bridge repair which is not part of the proposedcapital identified in the additional fee rounds revenue generation as trees seawall and the bridge repair

may be next year as well as golf cart purchases The department has not figured out how to spend revenue

and they will be evaluating the possibility of cross country skiing

Mr Smith noted that we make every attempt to save costs where ever possible and gave the example of the fire

fighters working to reroof a shed at material cost only

Mr Hughes commented that we will again staff the MileChapaton Boat Ramp and will be actively advertising the

per launch is open to residents and nonresidents in our attempt to generate additional revenues

Mr Vitale would like the Mile Boat Ramp launches to be staffed with volunteers

Ms Rusie asked if administration has a cash handling policy to be implemented with this process

Mr Smith noted that the Gate Guards at the Boat Ramp Launch sites are taking in cash we do run backgroundchecks These positions also restock the restrooms empty trash as well as other duties The Boat launch is cash onlyas well The parks are remote point of sale and to be able use Internet connections for debit or credit card paymentswould require infrastructure improvements People interested in volunteering for the Mile Launch should contact Mr

Smith

Mr Hughes advised council that an RFP has been issued to the private sector for lawn maintenance snow removal

etc We will know the pricing of theses services prior to the April May budget hearings We believe in this

economy to see what the private sector can do to be competitive in price savings

Ms Rusie asked if we had explored shared services with the school districts to Mr Hughes responded he met with

the school districts in late January they looked at everything we do in comparison to the schools chlorine snow

removal trash collection talked about shared contracts up They are interested in Trash collection bidding together


Aaenda Item contd

On these particular items it would create a volume of the bid work so large that a small company could not bid so

he made the determination of no consolidation We did include a performance bond so we could get rid of this type of

equipment so if they go out of business we would have money to pay someone in the interim We tried to match upservice to allow for small businesses to bid and cover the City to maintain service

Mr Frederick asked what are we doing right now preseason and how are we doing it now Mr Hughes respondedwe are bringing temporary employees back right now or within few weeks Is the bid for lawn maintenance just at

parks does it include any city owned buildings

Mayor Walby responded the bid was designed so a vendor can bid on one service two or all services as it is an ala

carte option and can be awarded to one vendor or to different vendors by bid type They were bid out separately If

you wish to bid on lawn maintenance you must submit a bid on all lawn maintenance We reserve the right to splitout options These are RFPS and not sealed bids which allows for us to work out arrangements that best serve the

City As the Bid opening will be on April we will not see a request for awards prior to the budget hearings As

well they need to be reviewed by Finance to compare with total costs to the City currently to determine what is best

for the City

Mr Smith agreed in the cost comparison We have full time staff that oversee these parks and use temporary staff

to provide the services so it will take a lot of analysis

The Department of Community Services has privatized services and all of these items went out for RFPS We will

see the results of some of these items on the first meeting in April We have privatized the maintenance of

abandoned homes snow shoveling etc things in the s we had fulltime staff to handle In todays economy we

should see a potential for cost savings

Mayor Walby commented for these items we hope will be good news in cost savings

Insurance Claims Liability Account has been reviewed This account has built in additional expenses every year

anticipating claims and has money set aside for outstanding claims The Reserves amount is substantial and we can

reduce it by based on the carry over reserves of the prior year

Mr Hughes stated that they have been researching the potential of refinancing the Recreation Revenue Bond related

to the boat marina behind City Hall and this could reduce our interest payment in the amount of

Mr Rubino asked if that was an annual savings or a savings over the bond life Mr Hughes responded it is annual

but with a reduced annual amount each year as the principal is less

Mayor Walby stated we will need to consider if Council wants to lengthen a bond that is paid off in We also can

consider borrowing from the sanitation fund paying our own fund back with interest and lengthening the payment to

or longer These options would possibly make the whole Recreation Revenue Fund break even

Mr Hughes noted that there will be a further reduction of approximately in expenses from the operations of

the swimming pool and the marina These reductions will not result in any changes to the hours of operation This

will not reduce the pool safety as will have the same number of lifeguards at the pool Every one of the lifeguardchairs will still be occupied You may see a reduction in the shuttle service to pool and parking only

Mr Vitale asked if the pool is closed at night Mr Hughes responded that the pool closes at pm and the swim

team uses it after pm and prior to the pool opening

Mr Caron asked for future documents that they be split in categories of one time fixes and permanent structural

fixes

Mr Hughes stated that the proposed printed budget will be delivered to you prior to the April meeting for formal

delivery

Mayor Walby stated this evening was a highlight of the structural budget changes Council should keep these

documents discussed so there is no confusion down the road Administration should keep moving forward and we

will let you know how to proceed

Mr Hughes stated we aregoing to proceed on the items we have presented this evening in the proposed budget


AUDIENCE PARTICIPATION NONE

ADJOURNMENT

Motion by Rubino seconded by Frederick to adjourn the meeting atam

Ayes All

KIP C WALBY MAYOR MARY A KOTOWSKI CITY CLERK

THE PRECEDING MINUTES ARE A SYNOPSIS OF A CITY COUNCIL MEETING AND DO NOT REPRESENT A

VERBATIM RECORD


BROWNFIELD REDEVELOPMENT AUTHORITY MINUTES

MEETING HELD THURSDAY JANUARY

GEER CONFERENCE ROOM

JEFFERSON

ST CLAIR SHORES MICHIGAN

PRESENT

Brownfield Members

Richard Widgren ChairpersonJoseph Claycomb Vice ChairpersonRichard Albrecht

ALSO PRESENT

John D Caron City Councilman

Timothy P Haney Director of FinanceTreasurerKathy Peck Recording Secretary

Tony Bellestri

Frank Benson

Paul Ellis Treasurer

Donna FlahertyBenjamin M Hughes City Manager

Timothy Johnson

Anthony Rascano

Verlyn Rebelein

Peter A Rubino CC Liaison

CALL TOORDERROLL CALL

Chairman Widgren called the meeting to order at pm Roll wascalled and a quorum was present

APPROVAL OF BROWNFIELD REDEVELOPMENT AUTHORITY MINUTES OF JULY

Motion by Claycomb seconded by Bellestri to approve the minutes of July as presentedAyes All

TREASURERSREPORTFINANCIAL STATEMENT

Mr Ellis briefly reviewed the Financial Statement There were no expenses and a very small amount of interest was

recorded

Motion by Claycomb seconded by Flaherty to receive and file the Financial Statements dated January

Ayes All

RECEIVE AND FILE FINANCIAL REPORT FILED BY PLANTE MORAN AS OF

Mr Ellis reviewed the report and again suggested that everyone read it The information in this report is limited as

there has not been much activity There were only three applications This report also had the desired unqualifiedopinion

Motion by Hughes seconded by Albrecht to receive and file Financial Report filed by Plante Moran as of

Ayes All

Mr Claycomb suggested that instead ofthe entire book being printed for the TIFA Financial Report correction

perhaps the one page could be corrected and distributed Chairman Widgren replied that with such an importanthistorical document it would be better if the entire book was replaced

ANY OTHER ITEMS THAT MAY COME BEFORE THE BOARD

ft was asked if there are any other brownfields anticipated Mr Hughes replied there is nothing on the immediate

horizon Both he and Mr Rayes have been busy trying to recruit business to the City There is very little virgin land

left in the City but Mr Hughes suggested that as the economy hopefully improves they will try to keep interest

BROWNFIELD REDEVELOPMENT AUTHORITY MEETINGJanuary

Page of

high in St Clair Shores and there will be another brownfield request Mr Ellis added that from what he

understands the state has abolished the tax credit so the incentive is not quite the same although there is still

value to having a brownfield

Congratulations were offered on the demolition and Mile and Jefferson There is interest in that corner

Discussion took place regarding possible new ventures and about existing businesses There are some tired lookingbusinesses that concern the City

The status of burned out streetlights was questioned There are lights outside of Rojos and from five to seven

lights from Marter to Mile Road are out


Mr Goodfellow asked if brownfields expired Chairman Widgren replied that the terms of the agreement dictate

the life of the brownfield He asked what would happen if taxes went unpaid It is thought that the Board would

have no obligation to the company until they build and incur expenses Mr Hughes will research the question

ADJOURNMENT

Motion by Rascano seconded by Rebelein to adjourn the meeting at pm

Ayes All

BROWNFIELD REDEVELOPMENT AUTHORITY MEETING

JanuaryPage of

MINUTES


WEDNESDAY FEBRUARY

PRESENT Commissioners Carpenter Kotowski and Prokopec

ABSENT AND EXCUSED Descamps and Slater

ALSO PRESENT Election Assistants Fingel Rhode Farnquist and WildeRecording Secretary Brown

Call to Order

Ms Kotowski called the meeting to order at pmand a quorum was present

Motion by Carpenter seconded by Prokopec to excuse Commissioners Descamps and Slater from

this meeting

Ayes All

Absent Descamps and Slater

Approval of Minutes of Election Commission Meeting ofFebruary

Motion by Carpenter seconded by Prokopec to approve the minutes of February as

presented

Ayes AllAbsent Descamps and Slater

Tabulator Selection

Motion by Prokopec seconded by Carpenter to approve testing of three Mswith the

consideration that the test team had already tested all thirty three Msand considering the

limited amount of test ballots the County provided


Conduct Public Accuracy Test

Tabulators and Tabulators AV and AV were selected for the public test

Ms Kotowski examined and verified the seal on the preliminary test materials as follows test deck

ballot box seal the seal was cut The test decks for precincts AV and AV were

removed from the test deck ballot box

The memory cards seals for precincts AV Counting Board and AV Counting Board were verified as

follows

Tabulator Seal

Tabulator AV SealTabulator AV Seal

The public tests were run by

Precinct test deck was run on M City property no by FarnquistAV test deck was run on M AV City Property no by FingelAV test deck was run on M AV City property no by Rhode

ELECTION COMMISSION MEETINGFebruary

Page

Conduct Public Accuracv Test Continued

The Commissioners compared the results tapes to the test deck information The memory cards were loaded

into the accumulation software and compared against thepredetermined results

The Public Accuracy Test results were approved and signed by the Election Commission and all test

materials along with the spoiled ballots and the AutoMark test ballots were sealed in one box with seal

AV memory cards were sealed in one box with seal

Motion by Carpenter seconded by Prokopec to certify the Public Accuracy test results for the

February Presidential Preference Election


Public Comment None

Adjournment

Motion by Carpenter seconded by Prokopec to adjourn the meeting at pm

Ayes All

Absent Descamps and Slater

Prepared by Reviewed byJane Brown Mary A Kotowski MMC

Recording Secretary Chairwoman City Clerk


FebruaryPage

MINUTES OF THECITY OF ST CLAIR SHORES

FENCE ARBITRATION

Wednesday January

Regular Meeting of the Fence Arbitration Board held in the Jefferson Conference Room located atJefferson Circle Dr St Clair Shores Michigan

Present

Anthony G Tiseo Council Member

Benjamin M Hughes City ManagerChristopher R Rayes Director of CDIDawn Prokopec City AttorneyDiane Egan Recording Secretary

Also Present

Mary B Holden Statler

Robert Hendrix

John Preston Cubberness

Sharon Preston Cubberness

CALL TO ORDER

Mr Hughes called the meeting to order at pmand a quorum was present

APPROVAL OF MINUTES

It was moved by Hughes supported by Tiseo to approve the minutes of September as

submitted

Ayes All

CASES TO BE HEARD

A Case Holden Mary Statler request to allow fence with bad side facing outand fence exceeding height

Ms Holden introduced Robert Hendrix as her general contractor and close friend Mr Hughesasked Mr Hendrix for his comments Mr Hendrix stated he didntpull a permit because thecondition of the fence was poor and he was only doing repairs on the south side fence because itwas not straight or level He took it upon himself to replace x posts with x posts and

leveled the fence He stated he obviously went too high and suspects he will have to level it tomake it look even He wanted to keep the fence facing the same way it was when Ms Holden

bought the house bad side facing out and good side facing in He stated there are three different

property owners behind Ms Holdensproperty On one of those properties there is a securitylight at the southeast corner that shines in Ms Holdenshouse He would like to modify the fenceand do a change to screen that light from shining into her house Ms Holden stated she hasmade a lot of improvements since she bought the house

Mr Tiseo stated that the overall fence height is only suppose to be and Ms Holden did not pulla fence permit so the fence post holes were not inspected

Mr Hughes commented that the fence ordinance clearly states the bad side of the fence shouldface in Mr Hughes stated his concern that more than one property has the bad side facing out

He as a Board member would like documentation from the neighbors or that they are present at

this meeting to help them make their decision Mr Hughes asked Ms Holden if she had any

correspondence from any of the neighbors

Mr Hendrix gave Mr Hughes and Mr Tiseo a copy of a letter from the neighbor at StatlerBill and Carolyn McKeogh stating they had no objection to whatever Ms Holden wished toconstruct Ms Holden stated she has four neighbors that border her property and St Issac

Jogues is the neighbor on the west side of her property Mr Hendrix would like them to consider

Fence Arbitration Meeting of January Page

they would be improving the fence Mr Hendrix stated he wants to make sure they meet the

fence ordinance and make the neighbors happy

Mr Tiseo would like to hear from more neighbors because he cantspeak for them He also hasan issue with the light

Mr Hughes offered Ms Holden the opportunity to approach the neighbor about adjusting the

light If she does not want to then the City would address the light issue

Motion was made by Mr Tiseo to approve fence height from ground based on grade with

approval from neighbors to keep good side facing out

Mr Rayes asked Mr Hendrix if the current fence is higher than all around Mr Hendrix repliedit is a standard store bought stockade fence which exceeded height

Mr Hughes stated there are still some neighbors we haventheard from Mr Hughes would

support the motion but conditional based upon receiving letters from the neighbors that theysupport the fence with bad side facing out

Mr Hendrix asked to keep east and west sides as is and level south side to those sides Mr

Rayes replied yes

Mr Tiseo asked Mr Rayes about City approaching neighbor to fix the light by turning the lightparallel to the fence

Mr Rayes asked Mr Tiseo if he is concerned about possibly one neighbor saying no should we

table this case until we have had an opportunity to get response from neighbors

Motion by Hughes seconded by Tiseo to table Case until February or March Fence

Arbitration Meeting until hearing furthermore from the applicant at Statler

Ayes allMotion carried

Ms Holden was informed there would be no extra charge to appear before the Fence Arbitration

Board again

Mr Hendrix inquired if he needed a permit to change the fence boards on the east and west

sides Mr Rayes said he would need a variance if going to strip to frame and replace fence and

would need neighborspermission to have bad side facing out

B Case Preston John and Sharon Cubberness request to install fence with

bad side facing neighbor

Mr Hughes stated the Board was given a letter from the neighbor at Cubberness Mr and

Mrs John Gardner stating they have no problem with the Prestonsrequest

Mrs Preston presented signed letter from neighbors at Harmon Edward Zoldak and

Cubberness Keith Quail stating they allow the good side of the fence facing in towardsthe Prestonsyard

Mr Preston originally pulled fence permit to replace existing privacy fence His neighborsuggested he put the fence with the good side facing the Prestonsyard Mr Preston followed

same fashion all the way around north and east side where current fence is

Mr Hughes stated he would give Mr and Mrs Preston until June to replace the fence

posts Mr Preston stated when we have a thaw he will dig the post holes and is going to remove

the cyclone fence also


Mr Rayes suggested letting the neighbor know they are taking down the cyclone fence and

would like written documentation Mr Preston stated he would get documentation from the

neighbor

Mr Rayes stated that the City will come out to do inspections on the fence post holes and thefinished fence

Mr Preston will dig holes and asked to have the inspection within one day because two different

neighbors have dogs

Motion by Tiseo seconded by Hughes to approve Case request to allow east and

north fence with good side facing in posts not mounted to cyclone fence and complete byJune at Cubberness

Ayes all

Motion carried

ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARD

None


None

ADJOURNMENT

Motion by Tiseo seconded by Hughes to adjourn the meeting at pm

Ayes all

THE PRECEDING MINUTES ARE A SYNOPSIS OF THE FENCE ARBITRATION MEETING AND DO

NOT REPRESENT A VERBATIM RECORD


Approved

MINUTES

OF THE CITY OF ST CLAIR SHORES

GENERAL EMPLOYEES PENSION BOARD MEETING

JANUARY

Regular Meeting of the General Employees Pension Board held in the Jefferson Conference Room located at

Jefferson Circle Dr St Clair Shores Michigan

Present Chair Walby Flaherty and Rubino

Absent Excused Shipman

Also Present City Clerk Kotowski Attorney Michaud Consultant Holycross and Ms Fredal RecordingSecretary

CALL TO ORDER

Mayor Walby called the meeting to order at pmand a quorum was present Ms Kotowski stated that Ms

Shipman will not be in attendance and asked to be excused

Motion by Flaherty seconded by Rubino to excuse Ms Shipman from this meeting

Ayes All

Absent Shipman

APPROVAL OF CONSENT AGENDA ITEMS

Motion by Rubino seconded by Flaherty to approve the Consent Agenda items a c as follows

a Invoices as of Janua

AMBASSADOR CAPITAL MANAGEMENT

MORGAN STANLEY SMITH BARNEY

TOTAL

b Request approval of Service Retirement application of Paula MackCrouchman effective February

c Robbins Geller Rudman Dowd CLP Class Action Settlements Claims Due February

Ayes All

Absent Shipman

PRESENTATION WORLD ASSET MANAGEMENT PERFORMANCE UPDATE GARY BENDER AND

DAVID JONES

Mr Bender indicated that World Asset Management is a fullyowned subsidiary of Comerica and has been managingthe Index Portfolio since the mids They currently have billion of total assets under management He

indicated that the Collective Fund is similar to Mutual Fund and the S P is made up of a small mid and

large cap portfolio consisting of companies

Mr Holycross asked how much cash they are holding currently

Mr Jones answered approximately

Mr Bender indicated that we are currently at YTD What we were invested in is under performance The current

fund we are in is the S P Composite Index Portfolio There are no transaction costs to buy units and it is a low

cost vehicle The current portfolio is million

General Employees Pension Board Meeting January Page of

PRESENTATION WORLD ASSET MANAGEMENT PERFORMANCE UPDATE GARY BENDER AND DAVID

JONES Icontdl

Mr Flaherty asked if we went with Police and Fire and combined it

Ms Kotowski responded that only the General Employees Pension portfolio is with them

Motion by Rubino seconded by Flaherty to receive and file the World Asset Management Performance Update

Ayes All

Absent Shipman

GRAYSTONE CONSULTING MARKET VALUE UPDATE

Mr Holycross indicated that as of December the Market Value is million The Total Fund for the quarter

was up MSCI SAFE was up for the quarter and down YTD One hundred percent came from

dividends with Hamlin Equity Income and Tradewinds is at He stated that the market value was up over in

January so far and this was good news

Mr Walby asked why this was good news since long term we make

Mr Holycross indicated that the market allowed for limited returns in the last few years and we are not as optimistic than

most We are protecting the assets in a volatile market

Mr Rubino also asked if there are any expectations for this year Mr Holycross indicated that we have had a

return average over last years but last year we saw a average He stated the fund doesntgrow at ROR He

indicated is just above average and is too rosy He indicated that we are protecting the assets and dontwant

to live through another

Motion by Rubino seconded by Flaherty to receive and file the Graystone Consulting Value Market Update

Ayes All

Absent Shipman

OLD BUSINESS

a Adelphia Victim Fund Notice of Remission Grant

Mr Michaud stated this is an update on one of our suits to recover losses We should see some type of distribution

within the year probably about on our loss but does not know the exact amount He said it will not be the

loss

b Update of Meeting Schedule for

Ms Kotowski indicated that the meeting date schedule for has been revised to not have a December meeting

NEW BUSINESS ELECTION OF CHAIR ANDCOCHAIR

Motion by Flaherty seconded by Rubino to elect Mayor Walby as Chair of the General Employees Pension

Board

Ayes All

Absent Shipman


NEW BUSINESS ELECTION OF CHAIR AND COCHAIR contd

Motion by Rubino seconded by Walby to elect Flaherty as CoChair of the General Employees Pension Board

Ayes All

Absent Shipman


None

ADJOURNMENT

Motion by Flaherty seconded by Rubino to adjourn the meeting at pm

Ayes All

Absent Shipman

THE NEXT REGULAR MEETING IS SCHEDULED FOR TUESDAY FEBRUARY

Prepared byLinda Fredal

Recording Secretary

Reviewed byMary A Kotowski

City Clerk Secretary to GEPB


Approved

MINUTES



FEBRUARY

Regular Meeting of the General Employees Pension Board held in the Jefferson Conference Room located at

Jefferson Circle Dr St Clair Shores Michigan

Present Chair Walby Flaherty and Shipman

Absent Excused Rubino

Also Present City Clerk Kotowski Attorney Judd Consultant Green and Ms Fredal Recording Secretary

CALL TO ORDER

Mayor Walby called the meeting to order at pm and a quorum was present Ms Kotowski stated that Mr

Rubino will not be in attendance and asked to be excused

Motion by Shipman seconded by Flaherty to excuse Mr Rubino from this meeting

Ayes All

Absent Rubino


Chair Walby stated he was removing item h

Motion by Flaherty seconded by Shipman to approve the Consent Agenda items a gasfollows

a Minutes of December

b Minutes of Januaryc Invoices as of Februa

ENERGY OPPORTUNITIES CAPITAL MANAGEMENT LLC

HAMLIN CAPITAL MANAGEMENT LLC

HORIZON ASSET MANAGEMENT INC

MUNDER CAPITAL MANAGEMENT

NWQ INVESTMENT MANAGEMENT CO LLC

REINHART PARTNERS INC

COMERICA BANK

TOTAL

d Robbins Geller Rudman Dowd LLP Class Action Settlements Claims Due March

e Robbins Geller Rudman Dowd LLP Litigation Report Quarter Ended December

f Application and Retirement Calculation for Deferred Retiree Becoming Eligible for Normal

Retirement for Paula MackCrouchman

g Application and Active Member Data Sheet and Deferred Retirement Calculation for Deferred Retiree

Eligible for Normal Retirement for Dorothy Burnett

Ayes All

Absent Rubino

General Employees Pension Board Meeting February Page of

Agenda Item contd

Separated Consent Agenda Item h

h ITS Capital Machine Gun Preacher Payout

ITS Capital is a Michigan Film Tax Credit firm with Mof committed funds lending money with collateral as a tax

credit Currently there are three projects in place with one being repaid Machine Gun Preacher When it was

initially repaid we received a portion on January including the interest and on January it was

fully repaid We are whole from a monetary standpoint but didntget all the money back since the state credit was

calculated at less by the State of Michigan The expenses the state disallowed was the interest to ITS Capitalas they did not consider them a Michigan Corporation ITS is working to resolve this

The State of Michigan film office said they dontcare what it does to their reputation we are just done

We are going through a review of this situation with legal counsel to make sure all money is received There is a

penalty interest that we are making sure we get back however we did get back the interest One week before

we got paid it was put on permanent hold to make sure interest is received Legal council approves There are two

projects left and is all thats outstanding The payout is projected in April Since underwriting did not go

as planned Mr Green wants to make sure one project is complete before we start investing out of state

Mr Green stated that this should be put on the agenda in April

Motion by Flaherty seconded by Shipman to accept recommendations of our financial consultant and put

any ITS Capital calls for funds on hold until we receive further correspondence from our consultant

Ayes All

Absent Rubino

GRAYSTONE CONSULTING PRESENTATION

a th Quarter Performance Report

The year was a flat year and the S P returned for the calendar year and the combined fund was

at

Domestic markets are flat and down for the year Emerging markets are also down There was little recovery in

October and the year was not kind from an international standpoint Japan underperformed and didntrecover after theywere hit with an earthquake tsunami and nuclear meltdown Thailand an emerging market where of the publicdoesntknow where they are on a map is a product supplier to many markets saw this effect

Mr Green indicated that in we have had underperformance from NWQ Horizon Tradewinds and Orleans

Edgewood had a fantastic year and is in the top of its peers NWQ had a very poor year with no focus on dividends

The recovery for is good so far Reinhart is down YTD

Horizon had a very bad yearand exposure in China dragged them down further Mr Green advised that we put them on

a watch One client has fired them They have been given three years to perform and we have only seen poor results

They are scheduled for the March Pension Board Meeting and it will give them the opportunity to answer questions We

will then determine ourcomfort level

Hamlin did phenomenal and was up

WAM SP Index was up for the current quarter

Orleans Energy had a great quarter but for the year they were down Oil was down this year and said they saw

no correlation between their performance and the price of oil however we see some


Agenda Item contd

Tradewinds were underweight in financials and hurt during the year Munder Capital was up YTD Gold was

up and anticipate it will be up another this year It hit a peak of late last year and there is still turmoil in

markets Hatteras had a decent yearwith down Inland Western and KBS are still generating income

Penn Square Global Real Estate is still finding opportunities They were given the M and called down Money

was invested in all other managers They started in but all money was not invested on day one and they were

slow to put money to work We are hopeful to hear better news from them in

The market closed year end at M Currently they are at M in a gain of

Mr Green spoke about the fee schedule from an investment standpoint The Investment Management budget for the

next months is The Consulting Fees are and the Custody Fees are

Mr Flaherty asked what is in store for Mr Green stated for us not to slip into a recession and to have a cautious

view He stated that there is a huge hangover of debt from that is coming from companies looking more profitableby cutting wages and staff etc When sales are down and expenses are cut the company looks more profitable

Equity markets are up and we are up The worst day so far in was Valentines Day with a point dropon the DOW Currently things are too rich and too expensive but over the next ten years may be more attractive

Mr Green noted there is still a huge hangover of debt Companies look profitable on paper by utilizing cuts to employeesalaries and benefits so they look profitable

Mr Walby noted that if we do not make a year to meet the Actuarial Assumption it means we are further

underfunded

Motion by Flaherty seconded by Shipman to place Horizon on watch from January through June

due to underperformance in the portfolio

Ayes All

Absent Rubino

b Expense Analysis

Mr Green presented the Board with an Expense Analysis so they can review the funds costs to operate the systemsinvestment The current money manager fees have an effective rate of to operate

OLD BUSINESS

None

NEW BUSINESSR

Ms Kotowski indicated that the letter from Comerica Bank indicates they are correcting the Form Rfor

affected retirees to reflect the correct Taxable Amount in Box a She made the Board aware that there were some

complaints from retirees when they completed their taxes regarding this form but Comerica is resending revised forms

to them

No action is required


Agenda Item


Mr Flaherty asked when Gabriel Roeder would be presenting Ms Kotowski indicated that we did not get the

information to her in time for this meeting and they would present at next months meeting

Mr Green suggested that we have Reinhart Partners presenting in March and since they are local they could be

rescheduled to either April May or August to prevent a heavy agenda He also indicated that Tradewinds Global

Advisors could also be rescheduled

ADJOURNMENT

Motion by Shipman seconded by Flaherty to adjourn the meeting at pm

Ayes All

Absent Rubino

THE NEXT REGULAR MEETING IS SCHEDULED FOR TUESDAY MARCH


Recording Secretary




Approved

MINUTES



MARCH

Regular Meeting of the General Employees Pension Board held in the Jefferson Conference Room located atJefferson Circle Dr St Clair Shores Michigan

Present Chair Walby Flaherty Rubino and Shipman

Also Present City Clerk Kotowski Attorney Michaud Actuary Dziubek Financial Director Haney Consultant

Green and Ms Fredal Recording Secretary

CALL TO ORDER

Chair Walby called the meeting to order at pmand a quorum was present


Motion by Flaherty seconded by Shipman to approve the Consent Agenda items a e as follows

a Minutes of Februaryb Invoices as of March

TRADEWINDS GLOBAL INVESTORS

TOTAL

c Application for Service Retirement for Kenneth E Dildine

d Robbins Geller Rudman Dowd LLP Class Action Settlements Claims Due Aprile Robbins Geller Rudman Dowd LLP Portfolio Monitoring Report Quarter Ended September

Ayes All

PRESENTATION BY TIM HANEY FINANCIAL DIRECTOR AND RANDALL DZIUBEK GABRIEL ROEDERSMITH COMPANY WAGE GROWTH ASSUMPTION FOR EMPLOYEES RETIREMENT SYSTEM

Mr Dziubek gave an overview of the Actuarys function for the Board An Actuarial Valuation is a method performedwhich looks at each employee and projects when they will retire how long they will live after that and what the pay willbe at retirement or will they leave before retirement They recommend that an experience study is done every five

years They look at the immediate preceding year period at how old employees are how many employees have diedand pay increases and recommend the actuary assumptions We will have to tell them if we arenot comfortable usingcertain assumptions but that generally doesnthappen There is usually a range of what can be used in assumptionsIn an economic assumption there is an investment return assumption on assets and pay increases There is probably a

range that they feel we should be in but it is up to the Board to determine the risk As long as we are within range MrDziubek will sign off on that range

The City the employer asked for his firm to provide a Supplemental Valuation in May using a zero percentagewage increase for three years and thereafter The original valuation for this period that had been presented to the

Board used a wage growth assumption annually ofz

The actual contribution made by the City to the Retirement System for the year ending was based on theresult from the May supplemental valuation not the valuation report that determined the Annual

Required Contribution ARC for that year Given the Board did not adopt any assumption changes with respect to theactuarial valuation we believe the required contribution determined in that report for the year endingis currently the appropriate ARC for the year

The ARC determined in the valuation for the year ending was The requiredcontribution if the wage growth had been changed as described above for the year ending was

this is the amount contributed by the City

General Employees Pension Board Meeting March Page of

Agenda Item contd

We were asked to perform recalculations of the required contribution for the year ending under a more

reasonable wage growth assumption in the opinion of the actuary We suggested in the supplemental report that an

ultimate longterm assumption between and would be reasonable One example of an alternate wage

growth assumption that we prefer to the original proposal is for years for the next years and thereafterThis assumption yields a required contribution for the yearending of

If this change is approved for the valuation the report will need to be revised to reflect the changethe required contribution will decrease and the report although not yet issued will also need to be revisedto reflect this assumption

Mr Haney and Mr Dziubek believe that the board should make that decision Mr Dziubek was not comfortable at z

indefinitely It is better at for some time then go back to The City was suggesting a revised SupplementValuation at for yearsz for the next years then thereafter

Mr Dziubek indicated they would have to go back to the valuation Were here today to ask the Board if that is

their direction

Mr Haney stated that with the misunderstanding the City made a Mcontribution instead of Mas indicated on

the Actuary Report as they thought the Board adopted this change

Chair Walby asked what do you want us to approve Mr Dziubek asked if we would be willing to revise the andValuation to use the z valuation

Mr Rubino asked if we go with z and wouldntwe be short Mr Dziubek said it was a small difference

They did a valuation and how they projected payroll vs was that they evaluated pay differently He

said there was a minor technical adjustment made in

Chair Walby stated when we go to we are ending this program No new employees are left to this and the

applies to year He noted that this is acosed plan and there were no pay raises in and so wageearning projections were high at z

Mr Dziubek stated that CPI is part ofz

Mr Flaherty stated that when we go to z and then go to z we would see a decrease in valuation Mr Dziubeksaid that this is an abnormal time period we are in and some people may get a decrease There are a lot of things that

go into analysis of what will happen in the next several years Mr Flaherty said that most are at for the next yearsMr Dziubek said if they do an experience study for short term actuary assumption then the next couple of

years will reduce the Citys pay rate

Mr Green said that thez becomes a gain to the system We contributed assuming but it was actually We

contribute a dollar amount and not a percentage Mr Dziubek said the selection of the actuary is a timing process andthe plan will cost based on members etc It is a sub correcting process and assumptions are important for any one

given year GASB would allow to make contributions as a dollar amount of percentage Mr Haney stated its in thedollar amount

Mr Michaud stated that there are no legal issues for the Board to consider It is more of an issue for the Actuarial

Report to mirror the employers contribution

Mr Flaherty stated that we had back in based on of contributions to the City We changed the

assumption back as it should be based on current accumulated employees wages He said he wants future Board

Members to understand that pension is part City and part employee contributions

Mr Dziubek said that at next months meeting he can come back with reports


Aaenda Item Icontd

Motion by Rubino seconded by Flaherty that the Board receive the report and recommendation of the Boards

Actuary and adopts the Wage Growth Assumption of for years for the next years and thereafter

which shall be applied to the Annual Actuarial Valuation for the fiscal year ending June and thereafter

Ayes All

PRESENTATION BY HORIZON ASSET MANAGEMENT JOHN SOLECKI

John Solecki and James Davolos gave an overview of what happened last year

They indicated that was a turbulent year The S P was up and if you take dividends out it was upof a percent There were earthquakes in Japan and other natural disasters which made it a difficult market last year Up

vs the S P at They indicated that year is unfolding much better

Mr Davolos indicated they look to buy fractional interest in businesses and analyze the business in the portfolio When

fundamentals of a company are improving they learn a few things First management cannot be underestimated in a

company They emphasize owner operators since they have personal wealth in company thus eliminating the flashin

hand billionaires Secondly price is always important for what you pay for a business They said you want to buycompanies at material asset value and you cantpay yourmarket rates to run a company

Year had the most real estate companies looking at yield and most were up this year at

Mr Davolos said was unpleasant for everyone Mr Walby asked if it was down in Mr Davolos

indicated yes

Mr Davolos said that it is a longterm approach in buying and selling ETFs for this account came on collapse of

Leahman Brothers and Fannie and Freddie He stated if buying fractional portions of a business you can engage in

time that full value is approached which institutes a buyback If their company is trading at cash flow you have more

shares of what you own He said there are two ways to opt from the market First defend against any downturn and

second have alongterm investment approach and wait for returns

MrSolecki said we are coming out of a poor market to and are up net of fees through

Mr Solecki takes the largest companies with the highest profit margins The companies are running lean rightnow especially since These companies are undervalued right now and he indicated there has been governmentassistance through the crisis They have very high margins and see future growth and profitability

Mr Green talked about the postivie neutral and negative fund flows Mr Davolos said they are not negative and most

longterm investors appreciate the longterm approach

Mr Solecki said that fund flows have been basically flat He indicated that was mediocre was

horrible and is better

Mr Rubino said we are now in a secular bear market and our money market mangers really have to make their moneyMr Davolos said it is not really a bear market and it is at right now

Mr Solecki said when they underperformed when you go back to or when the market was devastated we

performed and did well

Mr Rubino asked if we have anything to compare these returns Mr Green stated he can provide that Mr Solecki said

the foreign markets were down last year

Mr Walby stated so you are telling us to hold and wait and things will get better Mr Davolos said the owneroperatortheme is positive They look at the fundamentals of companies that are improving Ms Shipman asked if the onlycriteria they looked at is owneroperator It was stated that it is not the only criteria For example Sears is distressed

and goes down to and back up to They also look at spinoffs They sell the business and get higher longtermreturns


GRAYSTONE CONSULTING PRESENTATION

c ITS Capital Machine Gun Preacher Pavout

Mr Green stated there were issues with how the State Treasurer calculated allowable items on state tax credits on the

first film project St Clair Shores invested in and they have no resolution on it yet He asked that this item be kept on the

agenda for next month He stated that they have asked a third party auditor for them and Legal Council concurs and

asked that we do not sign off on anything since there are discrepancies of numbers

b Tradewinds Global Investor Dave Iben departure

Mr Green said that Tradewinds announced that on June th the CIO and CoPresident Dave Iben is leaving the

company to join Vinik Asset Management a hedge fund run by the Magellan Fund Three of analysts are also

departing which include Alberto Jimenez Crespo Isabel Satra and Greg Padilla Mr Green suggested that at this time

we make no changes and no action be taken as they are working to get someone in He said he is concerned with

changes but is comfortable and they are not going to exit immediately Tradewinds has instituted an incentive to stay at

Tradewinds Global Investor in which employees are given a large amount of money Mr Green will keep the Board

apprised of further information

a Horizon Watch Update

Mr Green indicated that he was unimpressed with the presentation from Horizon Asset Management and their

explanation on their poor returns They started with Mand in four years they now manage M He said theyare a very different manager and although we expect them to over and under perform at times they need to have to be

able to explain it to people and talk about what they did wrong Mr Green said he never heard this and didnthear any

explanation that Liberty Medium is part of the portfolio It is clear that there is no confidence and he was not impressedThe stocks they have in the portfolio are no different from many other companies and their story just doesntfit

Mr Green suggested that if the Boardsdesire is to terminate this manager he recommends dividing it among existingasset managers He said that Reinhart is a Core Value Manager When companies are taken private they want to

know what the multiple is What are they paid two times or three times of last years earnings

Mr Flaherty asked since how did they compare Hamlin and Reinhart would have outperformed Hamlin was

positive in and upmidteenslast year They did phenomenal This year SP is up they are up

Mr Green suggested that the assets from Horizon Asset Management approximatelyM be divided between NWQ

at Edgewood at and Hamlin at the remainder of the balance This way they will also incorporate a

large mid and small cap

Motion by Rubino seconded by Flaherty to terminate Horizon Asset Management and split assets between

NWQ Edgewood and the balance to go into Hamlin

Ayes All

NEW BUSINESS

a NorthStar Financial Partners Inc FYI

Mr Green said there is no action to be taken on the correspondence regarding Mr Lorente now using NorthStar

Financial Partners Inc as his brokerdealerand part of the guidelines is to have to maintain information on their clients

Mr Michaud stated he is fine with that

b MAPERS Spring Conference

Ms Kotowski asked who was going to attend the MAPERS Spring Conference Mr Flaherty and Ms Shipmanindicated they will both be attending Ms Kotowski asked that each of them complete their own reservations in regardsto this event The Board is allowed two voting delegates to the conference


Agenda Item b contd

Motion by Flaherty seconded by Rubino to elect Ms Shipman as the delegate to the MAPERS SpringConference

Ayes All

Motion by Rubino seconded by Shipman to elect Mr Flaherty as the second delegate to the MAPERS

Spring Conference

Ayes All

c VanOverbeke Michaud Timmony Retirement System Rollover Notice

Mr Michaud indicated that the Internal Revenue Codearequires a plan to permit its members to elect to have

an otherwise taxable distribution paid directly to an eligible retirement plan They have updated the form to say state

taxes will be withheld Recent amendments to the Michigan Income Tax Act require the Retirement System to withhold

State Income Tax from pension benefits This resolution incorporates the necessary changes He recommends

adoption of the resolution

Motion by Flaherty seconded by Rubino to adopt the notice to recipients of lump sum distributions from the

Retirement System that reads as follows

CITY OF ST CLAIR SHORES GENERAL EMPLOYEES RETIREMENT SYSTEM

RESOLUTION

Adopted March

Re Notice to recipients of lump sum distributions from the Retirement System

WHEREAS the Board of Trustees is vested with the authority and fiduciary responsibility for the administration

management and operation of the Retirement System and

WHEREAS the Board of Trustees acknowledges that Section of the Internal Revenue Code requires the

Board to provide notice to recipients of lump sum distributions from the Plan and

WHEREAS applicable tax law and regulations require said notice to be provided at least thirty days in

advance of such distributions and

WHEREAS legal counsel has prepared a distribution notice and form consistent with IRC Section and

WHEREAS the Board of Trustees has discussed this matter therefore be it

RESOLVED that the Retirement System is hereby amended to comply with and shall be administered in

accordance with the requirements of the Economic Growth and Tax Relief Act of the Pension Protection

Act of the Worker Retiree and the Employer Recovery Act of to allow participants to roll over

amounts from an eligible employer plan to a Roth IRA allow nonspouse beneficiaries to roll over

distributions to an IRA and provide relief from the early withdrawal penalty for distributions from

governmental defined benefit plans made to qualified public safety employees after separation from service

after attainment of age and further


accordance with the requirements of IRC Sectiona and Treasury Regulations establishing the requiredminimum distribution rules for the Retirement System and further


Agenda Item c contd

RESOLVED that the Board of Trustees hereby adopts the distribution notice and form and further

RESOLVED that the Retirement System shall be administered consistent with said notice and IRS Notice

and further

RESOLVED that the distribution notice and form be provided to recipients of lump sum distributions from the

Retirement System consistent with the Internal Revenue Code and further

RESOLVED that a copy of this resolution shall be provided to all appropriate parties

Ayes All

AUDIENCE PARTICIPATION None

ADJOURNMENT

Motion by Flaherty seconded by Shipman to adjourn the meeting at pm

Ayes All

THE NEXT REGULAR MEETING IS SCHEDULED FOR TUESDAY APRIL


Recording Secretary




MINUTES


GENERAL EMPLOYEE RETHEEHEALTH CARE BOARD

PRESENT

ABSENT EXCUSED

ALSO PRESENT

Investment Counsel

Legal Counsel

Recording Secretary

Tuesday January

Timothy P Haney Vice Chairman

Mary A Kotowski

Larry Claeson

Kip C Walby Mayor

Michael HolycrossThomas Michaud

Kathy Peck

Call to Order

Mr Haney called the meeting to order at pmand a quorum was present Mayor Walby asked to be excused

from todays meeting JanuaryMs Kotowski moved and Mr Claeson seconded approval to excuseMr Walby from todaysmeeting January

Ayes All

Nays None

Absent WalbyMotion carried

Request Approval ofMinutes ofOctober

Mr Haney researched on the question regarding whether the system was closed or not and noted that it is partiallyclosed

Ms Kotowski moved and Mr Claeson seconded approval of the October minutes

Ayes All

Nays None


Request approval of the following invoices

Ms Kotowski moved and Mr Claeson seconded approval for the following invoices

Morgan Stanley in the amount of mgt fees

VanOverbeke Michaud TimmonyPC in the amount of legal services

VanOverbeke Michaud TimmonyPCin the amount of legal servicesOl

Ayes All

Nays None


Graystone Consulting Quarter Performance Measurement Report

General Employees Retiree Health Care Board

JanuaryPage of

Mr Holycross discussed the quarterly report noted there have been no glaring changes and their thesis has not

changed We continue to be in the middle ofa secular deleveraging cycle which may last through the next decade or

longer There will be pockets ofopportunity and their message is to remain fairly defensive and fairly underweightThe huge rally in October was a great opportunity to take risk offofthe table A tactical position has been taken with

this portfolio and we have missed nothing in terms ofrally

Mr Holycross reviewed the total fund performance calendar to date and was not happy with that however they are

off to a significant start in the first two weeks ofthe year The largest overweight in the portfolio is Fixed Income at

Our target is meaning we are overweight plus we currently have a weighting to cash

TRIPS Treasury Inflation Protection Securities were up for yet there is zero evidence of inflation beinga concern There was a lot of demand for treasuries in general which drove the price performance on those securities

Mr Holycross does not anticipate that inflation is a concern at all Deflation may be what is coming Consumers are

in better shape than they were in There have been no changes out ofWashington DC that will allow for a

much quicker deleveraging cycle The government continues to spend money to offset the slow economic

environment Some headline data seems to be getting better as it relates to employment however it may not be longlived Europe has not solved any oftheir problems ofthe S P comes from Europe and if they are not alreadyin a recession they will be soon It will take a long time to digest what wascreated over the last years Low

growth strives for yield is what we are in right now and Graystone Consulting is trying to capture as much yield as

possible without undue risk

Templeton experienced a decent recovery in the th Quarter relative to the dQuarter Wentworth Hauser is the

Boardsonly stand alone international equity manager Tradewinds is allowed to have a number oftheir securities in

USand non USbut no European exposure Their largest international weight is Japan The quarterly report shows

a listing by security analysis in each portfolio ofUSand non USsecurities Under PA the maximum allowable

for non USis but if any of those securities trade on the USexchange they are considered domestic Theymake sure they know how much those companies are domiciled outside ofthe United States

The Market Value that wasjust put together is up so far year to date It has been a relatively quiet two weeks into

the year Mr Holycross added that not a lot is happening in Europe and there have been fewer headlines The

announcement from the S P to downgrade some countries was not a surprise and was fully expected The countries

were put on credit watch and the markets had it priced in so it wasnot a headline risk The borrowing cost is creepingup on every one ofthose economies especially Italy which is a huge economy their debt to GDP ratio is high What

is worrisome is collateral damage that may occur if Italy cannot refinance at the market rate Italy thought they could

get money in from other sovereign countries but they barely raised anything Mr Haney asked if we should be in the

international market right now Mr Holycross replied yes and noted that Templeton is one ofthe absolute best on the

global fixed income side We are with the premier manager for global fixed income They wontshort bond they can

short currency and there will be an opportunity to make money Ifthe data stays this way it is widely expected that

there will be a rip up in equity markets We have not yet fixed the issue ofdeleveraging in the United States or

Europe

Mr Haney asked if we have a quantitative easing should we lower our cap Mr Holycross replied that at the next

meeting the Board may want to look at all of its managers and make sure they do not breach our underperforming data

in terms of risk return analysis An analysis will be provided for each index fund that provides equity income stream

to dividend aristocrats in the US We may want to deploy some cash into dividend paying stocks in the US Ifwe

can create a yield if not higher with part ofour equity portfolio it seems to make a lot of sense with where are are

right now Ms Kotowski added that the General Employees Pension Fund already did this last year and it has helpedthe fund Mr Haney asked if information could be sent to the trustees Mr Holycross replied that he will send two

profiles and some pages comparing a few indices and what they like

Ms Kotowski moved and Mr Claeson seconded acknowledgement and receipt of the th Quarter Performance


JanuaryPage of

Measurement Report

Ayes All

Nays None


Other Business to Come Before the Board Updated Authorized SignaturesMr Haney noted updated signatures are needed for Morgan Stanley Ms Kotowski will ask Mayor Walby to sign at

the General Employees Pension Board Meeting

Audience participation There was none

AdjournmentMr Claeson moved and Ms Kotowski seconded approval to adjourn the meeting

Ayes All

Nays None

Absent WalbyMotion carried The meeting adjourned at pm


JanuaryPage of

MINUTES OF THE REGULAR MEETING

OF THE

ST GLAIR SHORES PUBLIC LIBRARY BOARD

Arthur M Woodford Local History Center

Thursday March

PRESENT

President

VicePresident

SecretaryTrustee

Mr Danny G Frezza

Mr James Carron

Mrs Judy EgglyMrs Monie Smith

CouncilmanLibrary Board Liaison

City Librarian

Assistant City Librarian

Recording Secretary

ALSO PRESENT

ROLL CALL

Mr Ron FrederickMrs Rosemary Orlando

Mrs Sue MihalicMrs Mary Stachowiak

Mrs Joan Perry

President Frezza called the meeting to order at am

II ADOPTION OF AGENDA

It was moved by Smith supported by Eggly to adopt the agenda

Ayes Carron Eggly Frezza Smith

Nays None

Motion carried

III APPROVAL OF THE MINUTES

It was moved by Eggly supported by Smith to approve the minutes of the Regular Board

Meeting held February


Nays NoneMotion carried

St Clair Shores Public Library Board

Thursday March

Page of

IV LIBRARY CAFE UPDATE

Mrs Orlando reported that Louis Economopoulos inquired about painting a wall of the

cafe with chalkboard paint He will test out the paint at home and Mrs Orlando will

report back to the Board

V REPORT OF LIBRARIAN

A Correspondence

Patron Concern

Mrs Orlando reported that a patron shared her concern about the movie Tower

Heist which was shown at the Library on Thursday March at pm She

thought the movie was too loud with crashing sounds Mrs Orlando stated that

the library patron was not a St Clair Shores resident had several library fines on

her card and did not have any children with her at the time of her visit Mrs

Orlando will instruct the library staff to closely monitor the volume of films

shown at the Library

Antique Desk Donation

Vilda Olsen a retired school teacher would like to donate an antique desk to be

placed in the Youth Services room of the Library The Board discussed acceptingthe donation Mrs Mihalic stated that the desk would have to be bolted to the

floor and that there was not a good place to put the desk Museum Curator MaryStachowiak said that there was not room at the Museum for the desk Mrs

Orlando will contact Ms Olsen to inform her that the Library does not have a

place for her donation

B Library Information

Cell Phone Usage in the Library

Mrs Orlando reported that the Library staff brainstormed about cell phone usagein the Library Signs are placed throughout the Library especially at the Internet

computers instructing patrons to not use their cell phones in the building Staff

members remind patrons that cell phone use is limited to the lobby and not inside

the Library but most people think they are an exception to the rule The Libraryhas decided that when a patron is using their cell phone staff will go up to them

with a large sign asking them to hang up or take the call in the lobby There is an

article in the Library newsletter but readers of the newsletter are generally not the

problem A discussion followed regarding cell phone usage in the Library and

how to curb it

Geek the Library

St Clair shores Public Library Board

Thursday March

Page of

Mrs Orlando reported that the Library is gearing up for acooperativewideprogram entitled Geek the Library During National Library Week which runs

from April patrons can show their valid library card and pick up an

entry form for a chance to win a Barnes and Noble gift card Each librarycard holder may also submit one entry into the cooperativewide scavenger hunt

for achance to win a Kindle Fireereader

Patrons will also be able to ordertshirts stating what they geek

Billboards along Hall Road I and I will also advertise the program AMC

theaters will also feature Geek ads prior to films

Internal Budget Hearings

Mrs Orlando reported that she attended internal budget hearings for the Librarysbudget Mrs Orlando proposed several ways to enhance revenue and

budget areas that could be reduced Proposed revenue enhancements include

charging for proctoring exams increasing charges for printing from the Internet

offering a fax service and reducing library hours of operation The library could

also modify their collection agency policy by sending patrons with fines under

to the collection agency The Library would also like to be able to pay for

services using a credit or debit card When discussing these options with cityadministration it still does not address the decrease in revenue and would not

balance the budget

Mrs Orlando also reminded the Board that the SelinskyGreen Farmhouse

Museumsexpenses are paid for out ofthe Librarys budget

Mrs Orlando also discussed areas ofthe budget that could be reduced

Councilman Ron Frederick Update

Councilman Frederick asked that the Library send him information about

upcoming events and programs at the Library He stated that the word needs to

get out about the wonderful things happening at the Library A discussion took

place regarding the public relations and marketing ideas for the Library

Vacant Library Board Position

Mrs Perry stated that she has applied for the vacant position on the LibraryBoard She has been a Friends Board Member for over twenty years Mrs

Orlando asked the Library Board if they felt it would be a conflict of interest if

Mrs Perry served as a Library Board Member as well as a Friends of the LibraryBoard Member The Board thought it was an excellent idea to have a LibraryBoard Member who would be able to act as a liaison to the Friends A discussion


Thursday March

Page of

followed regarding the process involved in filling a vacant position on a Cityappointed board

Historic Marker Program

Mrs Orlando reported that the Historical Commission is sponsoring a Historic

Marker Program The first home to receive this honor is the Maison farmhouse

which is located on Twelve Mile Road The dedication ceremony will take placeon Saturday April at pm

Historic Jefferson Avenue Tour Map

Mrs Orlando reported that the Historical Commission has designed a Jefferson

Avenue Historic Tour Map The map is being sold at the Library and the Museum

for

Beverly McFadyen Memorial Book

Mrs Orlando reported that The History of Britain and Ireland was purchased bythe Library Board of Trustees in memory of Mrs Beverly McFadyen

Mrs Orlando reviewed the different programs available at the Library for peopleto purchase material for the Library Each year the Library acknowledges these

giftsdonors in the MarchApril issue ofthe Library Newsletter

Summer Reading Club Donations

The MarchApril issue of the Library Newsletter has an article requestingdonations and prizes in support of the Youth Services Summer Reading Club

Mr and Mrs Perry were the first to make a generous donation to assist with the

program

Mission Based Books

Mrs Orlando reported that the Friends of the Library book sale committee met

with Julie Oswalt the owner of Mission Based Books This organizationsgoal is

to help nonprofit organizations sell books and other media through an online sales

program Mrs Orlando gave an overview of the online program If the Friends

have success with the program then the Library may explore joining the programas well

Statistics

Copies of the Monthly and Yearly Library Patron Count Circulation RecordsPatron Registrations and Miscellaneous Statistics were given to the Library Board

Members


Thursday MarchIPage of

Meeting Room Schedule

Copies of the Meeting Room Schedules for March and April were given to the

Library Board Members

VI FINANCIAL REPORT

It was moved by Carron supported by Smith to receive and file the following Financial

Reports

A General Fund YeartoDateBudget Report Balance for FebruaryB Penal Fines Report Balance of as of FebruaryC Library State Aid Report Balance of as of FebruaryD Cooperative Centralized Purchasing Account Balance of as of

FebruaryE Cooperative Rental Video Account Balance of as of February


Nays None

Motion carried

VII ANNOUNCEMENTS FOR CITY COUNCIL MEETING

Mrs Orlando and Mrs Mihalic will send Councilman Frederick information about the

Library each Friday before aCity Council meeting

VIII ACTION ITEMS

A Internet Policy

The Board once again reviewed the Internet Policy and the suggested revisions

In order to access the Internet in the Library patrons must read and accept the

Internet Use Policy In addition to the revised Internet Policy the Library is

working on Frequently Asked Questions regarding Internet use

After discussion it was moved by Eggly supported by Carron to approve the

revised Internet Policy



B Waterfront Advisory Plaque in Library


Thursday March

Page of

Mrs Orlando reported that she spoke with Mr Peter McInes of the Waterfront

Advisory Committee The Committee received a plaque honoring their work and

would like it hung in the LibrarysMacHarg Room

The Board discussed the pros and cons of placing the plaque in the library The

Board was concerned that other community groups and organizations would also

want to place their awards trophies etc in the Library The Board felt that the

placement of awards and plaques should be placed in the Library when they are

given in honor of the Library The Board suggested that the Waterfront AdvisoryCommittee contact City Administration to inquire if it was appropriate to placetheir award in City Hall

It was moved by Carron supported by Smith to deny the Waterfront AdvisoryCommittees request to place their award plaque in the Library


Nays None

Motion carried

C Vending Machine in Library

Mrs Orlando was approached by a gentleman who would like to install a gumball machine in the Library The profits from the machine would be given to the

Childrens Cancer Research Society A discussion took place regarding the

placement of any type of vending machine in the lobby of the Library While the

Board appreciated that the profits would go to assist children with cancer the

Board felt that placing any type of vending machine in the lobby was not a

prudent decision

It was moved by Eggly supported by Smith to deny the request to place a

gumball machine in the lobby of the Library


Nays None

Motion carried

IX COMMENTS BY INDIVIDUAL BOARD MEMBERS

Mr Frezza reported several different educationalentertainment theme cruises are offered

by the Lake St Clair Metroparks Discovery Cruises on Lake St Clair Additional

information is offered on their website

Mrs Eggly thanked Mrs Orlando and Mrs Mihalic for all of their hard work

Councilman Frederick stated that Mr Chris Rayes and the Community Development


Thursday March

Page b of

Department of the City ofSt Clair Shores often clean out homes in the City He stated

that one was filled with numerous books Mrs Orlando stated that she wastold of such a

home but the Library and the Friends of the Library did not have enough time to visit the

site before the books needed to be removed The Library did receive pictures of the pilesof books in the home and nearly all of the books appeared to be text books Most

libraries do not purchase or circulate text books

X AUDIENCE

None

XI ADJOURNMENT

It was moved by Carron supported by Smith to adjourn the meeting at am



The next meeting of the St Clair Shores Library Board will be held on Thursday Aprilat am

Respectfully Submitted

Judy Eggly Secretary


Thursday March

Page of


Memorial Day Parade Committee Meeting Minutes

April

Chairman Montgomery called meeting to order pmApril Pledge of

Allegiance was said by all in attendance

Secretary Travis called roll

Present

Chairman Bob Montgomery Vice Chair Debbie Cottrell Recording SecretaryLiesle Travis Corresponding Secretary Kathe Travis Treasurer Chuck HallEleonore ElleroGroth Cheryl Furdos Nate Kaczmarek Chad Miller Sue

Nesbitt George Recor Dave Rubello Ellen Montgomery Jamie Victory citymanager Ben Hughes city council liaison John Caron

Absent

Alan Loncar city council liaison Candice Rusie

Chairmans ReportLets stay focused on this parade And stay positive for another successful paradeHave about participants

Motion by E Montgomery to nominate Chad Miller to take over the chair of

Lineup and Logistics second by Rubello

Discussion Chairmen will continue to workwith Miller

Motion carried

Great job for the spaghetti dinner fundraiser

Appreciate Scruggs kind donation

Bills and Communications

Treasurer Hall we stand at

Motion by Recor to approve Treasurers report second by VictoryDiscussion consistency among columns to combinetshirt fundraiser

Motion carried

Treasurer Hall we were to receive petty cash fund for spaghetti dinner

Motion by Recor to pull item from agenda second by E MontgomeryMotion carried

Approval of Minutes

Motion by Recor to approve March minutes second by K Travis

Motion carried

Committee Chair ReportsLineup Logistics B Montgomery we are need ofseveral cars for participantswill verify with participants to get a carcount

a Recor Hughes talked with Greg Esler Parks and Rec to secure golf carts

for paradeFundraising Rubello very successful spaghetti dinner April pmBand of the Bands fundraiser atVFW have about bands met with Matt



Apri

Barranco LHS teacher who will be leading with Huskies with Heart the Horse Pie

during the parade will go back to Huskies with Hearta Recor attended city golf cart committee meeting National Coney Island to

sponsor a food cart for the paradeb Steve from Pioneer Enterprises based out of Port Huron MI produce

discount cards for a card cards are good for roughly one year discountsare usable multiple times for different businesses in city

Motion by Rubello to table item for next meeting second by Hall

Motion carriedc Nesbitt bowling fundraiser May at Shores Lanes checkin pm

Volunteer Nesbitt continuing to get more volunteers for parade day continuing to

followup with schools and organizations need to get in contact with waste

management for volunteer cleanupAdvertising Furdos logo winner will be in parade requesting car flyers for

bowling fundraising are ready parade flyers are ready network coverage for

parade has been investigated and will continue to be pursued

New Business

LiveStream E Montgomery talked to WSU senior student and stated as long as we

have some type offeed we would be about LiveStream charges will occur is we

wanted to get rid of web advertisements popups will have to followup with

Mary Jane to see if this is possiblea Motion by Nesbitt to table item until next meeting to bring back further

information second by Recori Motion carried

Civil War reenactment B Montgomery contacted organization possibility of

having an event in the city next yeara Motion by Nesbitt to table item for further investigation for future meeting

second by K Travis

i Motion carriedParade storage Cottrell has there been afollowup with DPW or city hall forofficial storage location

a Motion by L Travis to table item until next meeting for liaisons to followupwith city and secure storage locations second by Nesbitt

i Motion carriedPrice of Novelties Nesbitt for HABA expo

a Motion by K Travis to sell bracelets for and pins for second byCottrell

i Motion carriedNational anthem R Montgomery contacted by individual for daughter to singNational Anthem at the start ofthe parade last year had buglers at the startof the

parade she would need to be mickeda Motion by R Montgomery to table item for next meeting second by Rubello

i Motion carried



April

Audience ParticipationRubello house cleaning items grand stand decorations and placement flags to

hand out at the parade parade participantsribbonsbuttonscertificatestrophiessecure buglers possible flyers over disc jockey for begining of paradeCottrell if we bring agroup of or more to help at the Festival of Races in April

we have a possibility to receive aminigrantHall get adecal for parade signs at intersections

Motion by Recor to adjourn this meeting at pmsecond by Hall

Motion carried

Respectively submitted

Liesle Travis

Recording Secretary

PROPOSED MINUTES OF

OLDER PERSONS ADVISORY COMMITTEE

CITY OF ST CLAIR SHORES

February

Present Mary Cipriano ChairpersonSue Zanoni Vice ChairpersonMary Margaret Bohnhoff

Michael Hansen

Theresa Ellis

Loraine Johnston

Glenda Bobolts

Victoria Barrows

Eugene Meyer

Excused Maureen Chabot

Absent Betty Sullivan

Others Present Sue Fickau Senior Coordinator

Candice Rusie City Council Liaison

Peter Rubino City Councilman

Greg Esler Parks and Recreation Director

Matt Barranca Lakeview High School Teacher

CALL TO ORDER

Chairperson Mary Cipriano called the meeting to order at pm

MINUTES OF PREVIOUS MEETING

Sue Zanoni moved to approve the minutes from the January thmeeting Mary Margaret Bohnoff

seconded and the minutes were unanimously approved

CORRESPONDENCE

No Correspondence

UNFINISHED BUSINESS

Chairperson Mary Cipriano introduced Parks and Recreation Director Greg Esler Mr Esler came to

discuss a possible expansion of the Senior Center and began by passing out a copy of the CitysMaster

Plan He reported that the Parks and Recreation Department is working with Lucy Fornton to obtain

grants for an expansion There are two possible grants for which the center may be eligible First there

is a Michigan Natural Resource Trust Fund Grant which would provide to The grant

requires a match from the recipient and inkind donations may be used to meet the matchingrequirement A second possible grant would be a grant from the Land and Water Trust Fund This

second option requires a split Councilmembers Candice Rusie and Peter Rubino are both

supportive of the expansion

Chairperson Cipriano said she spoke to Diane Lynch Leisure Manor Tenant Council President Ms Lynch

reported that Leisure Manor management will be required to make additional reports to HUD The

elevators are still an issue in the building and are not always operating OPAC members then discussed

the structure of the Housing Commission Mary Margaret Bohnoff recounted OPACspast interactions

with Leisure Manor for Councilman Rubino

CITY COUNCIL LIAISON REPORT

Councilwoman Rusie reported that the Senior Center bathroom remodeling project will be coming up

for bid and for a vote by Council A request has also been submitted to City Manager Ben Hughes and

Mayor Kip Walby to appoint an unofficial City Council liaison to the Housing Commission

SENIOR VOLUNTEER ACTIVITIES

Senior Coordinator Sue Fickau reported that she has declined to sign a Memorandum of

Understanding provided by the Retired Senior Volunteer Program which operates under the Catholic

Services of Macomb Sue said she could not sign the form because the group had not completed any of

the services stated Sue also spoke to State Representative Anthony Forlini and he will look into the

organization and see how state and federal funds are being provided to the organization through the

statesOffice of Services for the Aging

The Senior Center budget has been submitted for the next fiscal year The Center has asked for an

increase to the budget in order to increase hours to accommodate the drastic increase in members Ad

The meal program raffle is ongoing and SCOTS will meet to vote to increase the charge for a meal

Sue Zanoni asked if the Center could charge an extra fee for the use of the exercise room Sue Fickau

said it would be difficult to monitor

NEW BUSINESS

Mary Margaret Bohnoff reported for the TV program committee for which has met twice She

introduced Matt Barranca from Lakeview High School Mr Barranca said students from Lakeview will be

helping to produce the programs and discussed possible themes The show would air monthly and have

segments like The View or Oprah Possible segments suggested included a cooking segment and

segment focusing on grandparents taking care of grandkids and dating Sue Fickau said there will be a

logo contest for the students with a small cash prize Councilwoman Rusie asked if this was ready to be

brought to the Communication Department and to City Council Lorraine Johnston said they need a

little more time Lorraine also said they hoped to have a live audience and also a roving reporter for

certain events

SUBCOMMITTEE REPORTS

Sue Zanoni reported for the SCOTS subcommittee She said the weight loss contest is still going well

The ValentinesDay party drew people and the St PatricksDay party will be held on March th

SCOTS gave Matt Barranca used cell phones for the Huskies with Heart program Each cell phone

provides minutes of talk time for a soldier

Glenda Bobolts reported for the Housing subcommittee Seniors continue to be concerned with makingsure rental properties are registered with the City Councilwoman Rusie stated that there was a studysession on the subject that was covered by the Sentinel Councilman Rubino said they are looking at

changing the criteria for rentals

COMMENTS FROM MEMBERS

Councilman Rubino said that it is interesting that seniors will be working with high school students He

said the largest portion of the population is going to be baby boomers and therefore the City should also

market itself to baby boomers looking to downsize their homes and move into St Clair Shores He

stated the City needs a good balance ofdemographics He then asked OPAC members what would

attract them to the City Chairperson Cipriano said the Senior Center expansion would attract babyboomers Members then discussed making St Clair Shores more marketable to everyone

Eugene Meyer stated that the county advisory committee does not have adequate representation from

all cities The new president ofthe Committee does not come to the Senior Center

Chairperson Mary Cipriano thanked Councilman Rubino for attending the OPAC meetng

ADJOURNMENT

Mary Margaret Bohnoff moved to adjourn the meeting Sue Zanoni seconded and the meeting ended at

pm

Submitted by

Theresa Ellis

NEXT MEETING WILL BE ON March AT PM

PROPOSED MINUTES OF

OLDER PERSONS ADVISORY COMMITTEE


March

Present Mary Cipriano ChairpersonSue Zanoni Vice ChairpersonMary Margaret Bohnhoff

Michael Hansen

Loraine Johnston

Glenda Bobolts

Victoria Barrows

Eugene Meyer

Absent Betty Sullivan

Mary Margaret Bohnhoff

Excused Theresa Ellis

Maureen Chaubot

Candice Rusie City Council Liaison

Others Present Sue Fickau Senior Coordinator

CALL TO ORDER

Chairperson Mary Cipriano called the meeting to order at pm

MINUTES OF PREVIOUS MEETING

Mary announced that OPAC Secretary had her baby Henry Oliver Kohler arrived on March at pm

bs ozs Minutes from the February meeting would arrive as soon as time would permit The board

will obviously give Theresa some time to celebrate her new motherhood Congratulations to Theresa

and Charlie for their new bundle of joy

CORRESPONDENCE

Sue announced that she received email correspondence from a representative of MASC MichiganAssociation of Senior Centers in regard to Public Act This act is on the Michigan Legislation table to

cut specialized services for transportation from to This is a concern for communities such

as ours because we rely on these funds to operate our transportation services Sue explained that the

senior center receives ofthese funds to transport special needs adults to classes and job

placement program site

UNFINISHED BUSINESS

Chairperson Mary Cipriano reported that she was informed that Mary Walsh Director ofHousing

resigned Her last day would be MarchtShe also reminded the group that there would be openingsin June for the Housing Commission due to the fact that Skip Schwarzenberg would not be seeking to

continue as Chairperson

CITY COUNCIL LIAISON REPORT

Councilwoman Rusie requested via email to be excused because she had another commitment to the

web page redesign committee that was meeting at the same time They had a deadline to meet and she

needed to be there to complete this task She is always available by phone or email at rusiec@scsminet

for questions andor concerns She fully anticipates joining us next meeting

SENIOR VOLUNTEER ACTIVITIES

Senior Coordinator Sue Fickau reported that the Senior Center Meal Raffle is underway and tickets are

being signed out quite quickly We are extremely pleased with the community support to our center

and the meal program

Sue reminded committee that city budget hearings would be taking place on April and May Y Both

evenings they will begin at pm

NEW BUSINESS

Sue Fickau announced that the AARP taxes at the center are again in high demand The senior center is

the last location to offer this program for free for seniors over the age of and lowincome families

The last date for tax preparation at the center will be Wednesday April

Sue also reported that the center received a new vehicle from SMART This was a replacement vehicle

and desperately needed

SUBCOMMITTEE REPORTS

Sue Zanoni reported for SCOTS The St Clair Shores Chunky Monkey team along with the Clinton

Township Fit and Fabulous weight loss team went on a field trip to Whole Foods in Ann Arbor She also

announced that the senior center Easter Party would be held on April at noon Tickets are in

advance

COMMENTS FROM MEMBERS

Loraine expressed her pleasure about the Lesuire Manor results She is hoping that this will be a great

first step in a new environment for the residents of Leisure Manor

Eugene Meyer reported that the bocce and Shuffleboard registration for the senior center sports

leagues will be on April and h at am in the gathering room

ADJOURNMENT

Sue Zanoni moved to adjourn and Glenda Bobolts seconded The meeting was adjourned at pm

pm

Submitted by

Sue Fickau

NEXT MEETING WILL BE ON April AT PM

PLANNING COMMISSION

MEETING

A MEETING OF THE ST CLAIR SHORES PLANNING COMMISSIONHELD ON TUESDAY MARCH AT PM

IN CITY HALL in the COUNCIL CHAMBERSJEFFERSON AVENUE ST CLAIR SHORES MICHIGAN

PRESENT

Michael Descamps ChairmanPaul Doppke Vice ChairmanDavid Einkorn

Kathryn HansonEdward JonesDavid ScheloskyRobert Splane AlternateRichard Swanquist Alternate




ABSENT

Matthew Triplett Absent

Commission Hanson made a motion supported by Commissioner Swanquist to approvethe absence of Commissioner Triplett

AYES All

CALL TO ORDER


roll Nine Commissioners were present

PPC COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBGPublic Hearing

Chairman Descamps reviewed the four stages of a public hearing He explained that no

decision would be made at this meeting and advised he would take volunteers to present their

requests

Chairman Descamps opened the public hearing

Pastor Mel Gower Gratiot was present representing Lighthouse Outreach Center Hestated that it has been a pleasure working with St Clair Shores in the past and explained that


their programs are designed around food including delivery and assessing needs Pastor

Gower advised that Focus Hope for seniors serves over people with of the

recipients coming from St Clair Shores Lighthouse Outreach delivers food baskets permonth within St Clair Shores They also have a program for mothers that serves mothers

and children each month In addition they run an emergency food program that services

approximately families Pastor Gower also explained that the Lighthouse Outreach center

is the largest supplier of commodities in Macomb County which serves approximatelypeople Another program that they run has prisoners assist with their program Pastor Gowerthen went on to explain that there has never been as much need for food and assistance He

explained that there is a problem that people may have jobs but they are under employed and

still cannot afford some basic necessities He sees people who were making per hour but

cannot support their families anymore He is seeing anywhere from new clients every dayPastor Gower does not anticipate that the economic situation in Michigan is getting better as

people are still losing their homes He hopes to assist families further by helping them with

household budgets taxes nutritional programs and cooking Lighthouse Outreach Center is

requesting to assist in the distribution of food and programs to assist St Clair Shores

residents

Commissioner Hanson asked how many St Clair Shores residents are assisted Pastor Goweranswered that he delivers to families per month in St Clair Shores alone

Dan Heaton representing the Macomb County Warming Center explained that that they are

servicing more homeless than in past years The Warming Center allows the homeless to

sleep in church basements Mr Heaton went on to thank the Shores church as they had

provided support in past years Mr Heaton explained that any financial support is appreciatedCommissioner Hanson inquired as to what was the difference between the Macomb CountyWarming Center and MCREST Mr Heaton explained that the Warming Center welcomes

anyone over the age of They may be under the influence of drugs or alcohol but if they are

willing to be safe to themselves and others then they are welcome to stay Mr Heaton

explained that MCREST handles more women and children than adults and MCREST focuseson improving the individuals situation with a maximum stay of days The Warming Center is

a drop in shelter situation that provides warmth and safety Their season runs from

Thanksgiving to April and someone is welcome for one night or the entire season

Commissioner Hanson asked if this happens at one church Mr Heaton answered that thereare churches within Macomb County that participate The Warming Center also allows

police to bring someone in if the only issue is that they are on the street The church providesvisitors with a hot dinner and cold breakfast

Tim Stockard from Hope Center in Macomb explained that they are the largest food pantry in

Macomb County and in they served over According to statistics gathered on the

users of the pantry over list their income under per year In over

families were served from St Clair Shores The Hope Center in Macomb provides different

services including assistance in providing housing for veterans free income tax assistance and

other services of the food pantry clients are referred to other agencies for further

assistance with nonfood services Mr Stockard explained that cents of every dollar goes to

their clients The food pantry is set up to feel just like a grocery store and they receive foodfrom donations Forgotten Harvest and other sources In the Hope Center distributed

over Ibs of food to St Clair Shores residents They are located north of Mile on

Groesbeck in the building that was formerly HansonsWindow Commissioner Hanson

indicated that she knew of someone who used the Hope Center and the person explained to her


that the people working there showed the patrons dignity and respect Mr Stockard requestedin assistance for the program year

Celeste Hamner explained that she is an Interventionist with Turning Point She explained that

Turning Point is a shelter that provides comprehensive support to survivors of violence Theyhave ahour crisis hotline support groups childrensprograms safety planning child care

from birth to years meals and shelter Some of their operating funds come from the clothingstore that they run called Second Hand Rose Ms Hamner also explained that Turning Point

provides counseling and therapy as well as court advocacy Ms Hamner noted that TurningPoint responds to the CDBG programs national objectives to assist low and moderate income

individuals She also explained that the shelter is full most of the time Ms Hamner explainedthat family violence continues and services are greatly needed She is requesting to

assist in the provision for abused and homeless children and women Last year women

and children were served from St Clair Shores

Commissioner Hanson asked if the shelter would turn someone away if the city didntprovidefunding to Turning Point Ms Hamner explained that they would not turn anyone awayregardless of their income whether they are low income or not The funding that is receivedfrom the city would go towards assisting those families that are low income

Gina Polley represented Legal Aid and Defender located in downtown Detroit Legal Aid

services Wayne Oakland and Macomb County They are requesting to provideassistance to St Clair Shores residents In the fiscal year services were provided to

St Clair Shores residents Those services ranged from estate planning to bankruptcy to

foreclosure assistance and legal education

Monique Stanton spoke on behalf of CARE of Southeast Michjgan Last year they received

to assist students and their families CARE provides educational programs and supportfor families that may have workplace issues Two programs also provide student assistance in

the form of providing assessments and referrals for drug abuse and other concerns Otherfunds support prevention and education There are fees associated with all of these programsand other costs include parent education court advocates and intervention for children and

teens experimenting with illicit substances Each year individuals are touched by CAREs

program Commissioner Hanson inquired as to how many students were assisted last yearMs Stanton replied that eight students received help She explained that she submitsreimbursement requests for individuals that are low and moderate incomes CARE saw a total

of students in the county and over residents from St Clair Shores Ms Stanton

explained that substance abuse affects lives greatly and that the younger they can intervene

and get them on a better path the higher the likelihood of avoiding a lifetime of addictionCommissioner Hanson asked about the success rate of early intervention programs Ms

Stanton explained that the success rate is higher when the parents are ready and willing to

assist which is why it is so important to have them involved

Dorie VazquezNolan explained that she is the Executive Director of Care House Ms

VazquezNoland explained that Care House coordinates the forensic interviews for child sexual

and physical abuse cases and for children that may have witnessed a crime Care House also

provides education training information referrals and counseling for victims and their families

Care House collaborates with detectives and the prosecutors office to offer medical and mental

health evaluations out of every girls and out of every boys are sexually abused beforethe age of Of particular concern is solicitation on the Internet It is estimated that of

the mothers that are seen were themselves victimized and never received treatment Often the


the perpetrator is known and trusted by the parents Unfortunately most sexually abusedchildren do not tell anyone about their experience More children are affected by abuse than byautism and asthma combined Reported cases have risen

Commissioner Hanson inquired as to whether the interviews were videotaped Ms VazquezNolan explained that each county develops a protocol of their own In Macomb County they do

not video tape the forensic interviews but they do take notes Commissioner Hanson asked if

the child has to go to court In Macomb County video tapes are not permissible in court so ifthe child is compelled then they would have to go however Care House is subpoenaed to

report on the dynamics of the family and situation A detective is also at every interviewCommissioner Hanson asked about the background of the staff and volunteers Ms VazquezNolan explained that they all have social work degrees and one staff member has a masters

They also require continuing education and specialized education classes CommissionerHanson asked if there is counseling available Ms VazquezNolan replied that there is

counseling available for the child andnonoffending family members but the perpetrators are

not allowed Commissioner Hanson asked how much Care House charges for their servicesMs VazquezNolan replied that it costs about but the families are not charged

Julie Cavanagh represented MCCSA Senior Chores Services Program provides householdservices to low income senior citizens and severely disabled They complete seasonal chores

such as grass cutting basement cleanup air conditioner installation and snow removal Theyare requesting in assistance Last year they provided services to low incomehouseholds within St Clair Shores Commissioner Hanson stated that last year they had a

surplus and with no snow this year inquired whether they would have even more fundsavailable Ms Koto replied that they do a quarterly billing and the last bill we received was at

the end of December She indicated that she would receive the bill for the St quarter of ina few weeks and that it may be lower because snow removal wasntan issue this yearCommissioner Doppke indicated that they will be cutting grass beginning much earlier this

season which will take up much of the budget that is left

Commissioner Schelosky asked how they pick contractors Ms Cavanaugh explained that theyhave a bid process that is used

Charles OBrien explained that he is the Continuum Care Coordinator for Macomb County Heis asking for funding for the Coordinator position He is humbled by those that have spoken and

the Continuum of Care coordinates the efforts of the different public service agencies for the

homeless and those at risk for being homeless He explained that the Continuum of Care is

responsible for submitting grants for housing and emergency shelters at the state and federallevel He also explained that each CDBG Entitlement Community is required to have a

Continuum of Care He is requesting from St Clair Shores for coordinationCommissioner Hanson asked if he writes grants for other organizations Mr OBrien explainedthat the counties get money that is to be distributed to agencies that qualify They are

responsible for monitoring Commissioner Swanquist asked if Mr OBrien is requesting moneyon behalf of organizations that also get funds Mr OBrien explained that the Continuum of Caredoes monitoring and measurement of programs as well as regulation Most of it goes to

shelters or families for utility arrearage or rental arrearage

Jennifer Kloenhamer explained that she is the Development Director for Wigs Kids which is

located at Harper in St Clair Shores They provide wigs and support systems for

children who are experiencing hair loss due to alopecia cancer treatment trichotillimania or

any other reason a child may lose their hair Since the Wellness Center opened they are now


seeing times as many children as they did before They are requesting to reimbursefor the wigs of children though the cost is per child Last year they received that

amount and theyve had one St Clair Shores resident qualify for funding They still have

remaining Commissioner Doppke indicated that this is a great organization and wondered if

any of this is covered by insurance Ms Kloenhamer replied that no other support is given for

this program from insurance companies Commissioner Swanquist confirmed that the moneythat they receive is to be used for St Clair Shores residents Commissioner Hanson asked how

people hear about Wigs Kids Ms Kloenhamer explained that they work with all hospitals that

have oncology and hematology departments and they hold fund raisers

Theodora Gifford of Englehardt explained that her basement is a nightmare Raw

sewage is coming up every day She is on a fixed income and cannot afford to make the

repairs Also her deck is unsafe She is looking for assistance

Ms Koto explained that there is a program that she does not need to petition called the

Homeowner Rehab program and if she qualifies she can obtain a low interest deferred or

loan of up to to make repairs to her home

Commissioner Splane asked if the homeowner rehabilitation program uses CDBG funding Ms

Koto replied that it does use CDBG funding but not the public service portion of the funding

Chairman Descamps closed the public hearing

CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF JANUARY

MEETING

Commissioner Hanson made a motion supported by Commissioner Jones to approvethe Planning Commission meeting minutes of January as presented

AYES All

REPRESENTATIVESREPORT OF CITY COUNCIL MEETING OF MARCH

Commissioner Hanson explained that at the last council meeting they reheard the planningcase for the corner of Elizabeth and Harper Chris Vitale was against the changes but it did

pass with the differences proposed


Ms Koto advised that at the next meeting the commissioners will be discussing and voting on

the budget for CDBG She explained that if there is a specific group that the commissioners are

interested in seeing a number for to email her with that information At the next meeting she

will be requesting vacation of two portions of streets Couchez at Masonic and Harper between

the Cabinet Shoppe and the Party Store and a portion of Manton We would maintain an

easement at both locations one for Kyte Monroe and the other so that the house can still be

served

The vacations of the alleys that were part of the SAD lots is going to council on April d


The next meeting will be the second Tuesday in April the th

Commissioner Jones asked about the status of Biggby Coffee and Ms Koto explained that theyare still working on closing but hope to have it closed by the end of the month

Commissioner Jones explained that the Butter Run bar is finally moving along again now thatthe roof is fixed

Commissioner Jones also noted that Autozone is moving along


Questions were raised regarding funding to the senior center Ms Koto advised they are at the

maximum that can be allotted which comes out of the administration fund and includes

supplies utilities and maintenance She advised this amount has been reviewed in the citybudget and has not been formally approved but is being used as a place maker She advised

the Planning Commission could request to have the amount lowered

Commissioner Hanson requested the Planning Commission be provided with what exactly that

is used for Ms Koto advised she could provide the sheets for the Senior Chore

Program for the last quarter

Commissioner Doppke requested the dollar amounts awarded last year

ADJOURNMENT

Commissioner Hanson made a motion supported by Commissioner Swanquist to

adjourn the meeting

AYES All



PLANNING COMMISSION

MEETING


HELD ON TUESDAY APRIL Z AT PMIN CITY HALL in the COUNCIL CHAMBERS


PRESENT

Michael Descamps ChairmanPaul Doppke Vice ChairmanDavid EinkornKathryn HansonEdward Jones

David ScheloskyRobert Splane AlternateRichard Swanquist



ABSENT

Matthew Triplett Excused

Mary Ugorowski Secretary Excused

PPC COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDBG Review

of Activities

CALL TO ORDER

Chairman Descamps requested all stand for the pledge of allegiance

Chairman Descamps called the meeting to order at pm Commissioner Hanson called roll

Eight Commissioners were present and provided a quorum

Liz Koto City Planner was present Chairman Descamps read the following The PlanningCommission and City Council understand that your presence here tonight constitutes that youare a legal representative of the petitioner for Planning Case PPC Each statement of

intent promise andor pledge made by you the petitioner or agent either orally or in writing if

permitted by Ordinance shall be binding upon the petitioner and shall be a condition of said

approval Ms Koto indicated she agreed to same

Ms Koto indicated the public service total should be and the total obligationsMs Koto advised that the total funds have been reduced close to since when

she came to St Clair Shores

PLANNING COMMISSION MEETING MINUTES OF APRIL iozoiz Page

Ms Koto reviewed the Homeowner Rehab Program and referenced the resident that attendedthe public hearing meeting Ms Koto explained there are funds available for loans including

deferred or interest up to She indicated that this funding covers repairsincluding roof electrical emergency furnace and waterproofing When the property owner sells

the house the city gets their money back Ms Koto advised that in foreclosure situations the

money is not received

Commissioner Schelosky inquired as to whether these are still CDBG funds Ms Koto advised

they are She explained the Rehab Coordinator goes to the house in this case to investigatesewer and foundation issues Ms Koto noted that whatever other items are not up to codemust be brought up to code So an initial repair of to for foundation repairscan skyrocket to include other plumbing or electrical and mechanical violations Ms Kotostated there are currently hundreds of loans at

Commissioner Einkorn stated that he just finished a job on Dorion where the property is now

safe and the residents will continue to be taxpayers Ms Koto agreed that the property owners

can still be taxpaying citizens if these repairs are above their financial realm She indicated that

the city uses between annually and hundreds of people are on the list

Ms Koto indicated that per Commissioner Hansons recommendations the Senior ActivityCenter Operations budget was reduced to and the remaining is to be used tofund other public service organizations

Chairman Descamps noted that everyone else is taking a cut and it does not seem fair that one

group outshines everyone else He indicated that for that reason he supports this reduction

Ms Koto explained that the Sr Center operations do not include wages or fringes for the

employees

Ms Koto reviewed the Senior Chore budget amount of She indicated that their bigticket items are snow and grass maintenance and noted that right now there is a balance of

which has to get them through October or November Commissioner Hanson indicated

that Doppke noted at the last meeting that grass cutting would begin earlier and use up anysurplus they may have as result of the mild winter

Ms Koto explained that CareHouse provides forensic interviews to assist sexually or physicallyabused children and those that may have witnessed a crime She noted this organizationtypically receives between and Ms Koto stated she had designated forCareHouse

Commissioner Hanson stated that after much thought she felt that that amount could be

lowered to and the remaining used for Legal Aid or one of the others that are

feeding residents

Ms Koto stated Hope Center is a new organization and provides a food pantry which sounds

like a wonderful operation and good business She has designated for the Hope Center

Ms Koto advised MCREST has not appeared at the public hearing for the third time and notedthat the difference between MCCREST and the Warming Center is that MCCREST does not

take people who are using or abusing substances Commissioner Schelosky pointed out that itis unfortunate but many times those problems usually go along with being homeless

PLANNING COMMISSION MEETING MINUTES OF APRIL io zoiz Page

Ms Koto advised that regarding Wigs Kids they have had one child from St Clair Shores and

have spent She advised that the other will remain in the budget until a second childcomes along Ms Koto explained that the representative at the public hearing was under the

impression that they had lost funding from last year She indicated that if county funding has

not been used by June it must be returned but thatsnot the case with the city funding

Commissioner Doppke stated he supports the for the budget

Commissioner Schelosky inquired as to whether the funds have to be used for a child in St

Clair Shores Ms Koto advised that technically it doesnthave to be since they are a St Clair

Shores organization

A discussion ensued regarding the funding for Wigs Kids and how it might be used Ms Koto

advised that the funds may be used to assist with the program in general and with recipientsthat are low income Commissioner Swanquist stated that he feels this is a worthy charity Henoted that the organization does a lot of fundraising throughout the community and he doesnt

think they are desperate but feels the focus should remain on the children

Commissioner Swanquist made a motion supported by Schelosky to make the funds

available to any low income children in Macomb County

Chairman Descamps suggested an amendment to increase the total to to provideenough money for services for four children Swanquist and Schelosky agreed to the

amendment

AYES All

Ms Koto reviewed Lighthouse Outreach which she noted is essentially a food pantry She

noted that they provide services for the needy including providing clothing and suits for jobinterviews parolee assistance programs and food delivery to seniors Ms Koto advised she

has designated which is lower than the last fewyears last year was

Ms Koto stated Turning Point requested Ms Koto advised that this organizationprovides shelter for women and children fleeing abusive situations She advised they have

given to them consistently and the funds are consistently spent Ms Koto advised she visits

each organization and their premises are immaculate and it is a very good organizationCommissioner Swanquist agreed Turning Point is a top notch organization

Ms Koto advised that CARE requested She indicated that that amount was funded last

year and the reimbursement that was submitted was anger management for students

Commissioner Hanson stated that every high school in the city pays for them and the

representative could not supply an answer as to their success rate Commissioner Hanson

stated that she doesntagree with giving them when they are supplemented by schools

Commissioner Splane inquired as to whether the schools pay for services outrightCommissioner Hanson stated she believes the schools give them afee but she should have

asked the question Commissioner Hanson stated she feels the amount should be reduced to

Commissioner Doppke stated he disagrees and asked if the children who have a problem at

home or school get aid to work through the problem Ms Koto advised a student will be

PLANNING COMMISSION MEETING MINUTES OF APRIL iozolz Page

referred by a teacher or counselor based on that child going to someone or the educator

recognizing there is a problem

Commissioner Doppke stated with all the things that are seen he feels that anything that can be

done for troubled children may guide them so they do not have to use the other services Ms

Koto suggested the Commissioners could either make a motion on this as there is a

disagreement or go to the next line item and then vote collectively

Commissioner Doppke made a motion supported by Commissioner Splane to allocate

for CARE as requested

AYES Descamps DoppkeNAYS Hanson

ABSENT Triplett Ugorowski

Motion passed

Einkorn Jones Schelosky Splane Swanquist

Commissioner Hanson explained she disagreed due to school of choice options available and

the fact that only students were from St Clair Shores

Chairman Descamps noted that in regard to anger management he wanted to mention theMacomb Intermediate School District which is under funded He indicated that the kids that goto these schools are the ones that nobody wants the severely handicapped and severelyemotionally disturbed Chairman Descamps thinks it would be nice to donate something to one

of the schools

After a short discussion it was agreed that technically it may not be possible to allocate to a

government entity without a formal request It was suggested that MISD submit a formal

request for the next budget if that is possible

Commissioner Hanson indicated that she would like to contribute to the Macomb Homeless

Coalition Ms Koto explained that they will be funded through the Administration Budgebecause they provide a required service to the program They are the Continuum of CareCoordinator

Commissioner Hanson also indicated she would like to fund Legal Aid and Defender as theyhelped St Clair Shores families last year


allocate to Legal Aid and Defender

AYES All

Ms Koto advised that the for Administration goes to wages and fringes for Rosanne

Minne the Rehab Coordinator for herself as City Planner and Federal Administrator and for

three employees at the senior center including Sue Fickau and Erin Justin

Ms Koto advised that the Code Enforcement Wages reimburse of the wages for two fulltime employees and of two contract employees wages Commissioner Doppke noted St

Clair Shores could use five more code enforcement employees

PLANNING COMMISSION MEETING MINUTES OFAPRIL iozosz Page

Ms Koto stated that in regards to Streets and Infrastructure whatever money is leftover goes to

fund streets She noted that it has to be complete removal and replacement work

Commissioner Splane asked if the funds were used for specific streets Ms Koto explained that

the Census determined specific block groups She stated the census will come into playnow and that it worked out well because there were ten full years under the Census

numbers Ms Koto advised that population went from to and as is the

threshold a liquor license was lost and the City Assessor may be a Level III and is no longerrequired to be a Level V

Commissioner Hanson made a motion supported by Commissioner Jones to approvethe preliminary CDBG budget

AYES All

CONSIDERATION OF THE PLANNING COMMISSION MEETING MINUTES OF MARCHMEETING

Commissioner Hanson stated the minutes did not reflect the comment by Commissioner

Doppke that the grass would be cut sooner due to milder temperatures and the grass cuttingseason will be longer regarding the Senior Chore Program

Commissioner Hanson made a motion supported by Commissioner Jones to approvethe Planning Commission meeting minutes of March as amended

AYES All


Commissioner Hanson advised that all alley vacations were approved unanimously

Commissioner Hanson noted that City Manager Hughes indicated there will be announcementsto make about businesses coming to the city


Ms Koto advised that the only upcoming cases will be street vacations which are not pressing

Commissioner Einkorn inquired about the BP gas station on Jefferson Ms Koto advised there

have been changes in owners and one of the BP stations was raided by the Feds

Commissioner Einkorn inquired as to the necessity of tables in the new restaurant Franks on

the Avenue Ms Koto advised the owner appeared before the ZBA to request a parkingvariance and was granted months to obtain more parking or possibly purchase the propertynext door to use for parking



PLANNING COMMISSION MEETING MINUTES OF APRIL io zoiz Page

ADJOURNMENT

Commissioner Hanson made a motion supported by Commissioner Splane to adjournthe meeting

AYES All

Commissioner Swanquist reminded everyone about the April HABA meeting which he feels

may be the last one

The meeting adjourned at pm

PLANNING COMMISSION MEETING MINUTES OF APRIL io zosz Page

MINUTES


POLICE FIRE PENSION BOARD MEETING

Thursday March

PRESENT

Trustees Timothy P Haney Vice Chairman

Joseph Chomiak

Debora Rowe

Ronald Frederick Arrived pm

ABSENT James Haddad Chairman

ALSO PRESENT

Tom Michaud Legal Counsel

Curt Powell Gabriel Roeder

Kathy Peck Recording Secretary

Call to Ordervice Chairman Haney called the meeting to order at pmand a quorum was present Chairman Haddad

asked to be excused from todaysmeeting March

Approval of Consent Agenda Items

Mr Chomiak moved and Ms Rowe seconded approval of the Consent Agenda items a e which include the

followinga Minutes of Februaryb Invoices as of March which read as follows

MLConsulting Service Fees

Total

c Request for Approval of Annuity Withdrawals for Nora Smith and Thomas Willette

d Receive and File Final Retirement Calculations for Nora Smith and Thomas Willette

e Notification of Estimated Benefit James WagnerAyes All

Absent Haddad Frederick

Motion carried

New Business

a dAnnual Actuarial Valuation Report Gabriel RoederMr Powell thanked the Board and noted that Gabriel Roedersrole is to perform an annual valuation of the

Police Fire Pension System where they develop the liabilities which are the value of the benefits promised bythe system and compare them to the assets and to the health of the system The process is begun by Gabriel

Roeder asking if any benefit changes have occurred and collecting member data and asset information and

running the data through a computer program that projects out benefits for each member of the plan and

calculates the present value of those The results are the Contribution Requirement The Normal Cost is the

value of ayearsworth of benefits being earned by active members Liabilities are calculated and compared to

assets which are the Accrued Liability The sum of Normal Cost and Amortization of Unfunded Liability is the

Contribution Requirement for the year

Early in the City contributed million extra over its required contribution in to the assets as of June

and taken into account as any other asset would be The City has now asked that since it contributed

extra they would like to know if they can apply it to the contribution requirement now It seemed to make

sense however there is nothing in PA that specifically address this situation Mr Powell noted that he was

Police Fire Pension Board Meeting

March

Page of

not involved in the conversations as much as Mr Dziubek Mr Haney and Mr Michaud when they came to the

conclusion that this would be fine to do The last discussion was to take the money out of the assets in

and put it into the contributions now Since this did not appear in the Valuation Report as of June Mr

Powell reproduced the contribution page which now reflects the contribution It was suggested that the entire

report for June be revised for posterityssake The net result of that is that in the Contribution

Requirement was of payroll adding this reserve to liabilities increases that contribution requirementfrom to Mr Frederick arrived at pm

In the Valuation Report as of June the Normal Cost is moving quite a bit and going down Mr Powell

replied that the two main reasons are the continued recognition of the bad asset years of and in

unfunded liability and the significant changes that occurred for Police The thing about plan changes and the

funding method used here is that even though benefits were decreased for some people so long term costs of

the system are decreased and the normal cost component is decreased significantly there is also an offsettingincrease for a portion of the liabilities The idea is that Normal Cost is based on the benefit that applies to new

hires Normal Cost affects the multiplier for everyone but current members are not on that Page A

illustrates the loss of million for the year The majority of that is asset loss which is continued recognitionof and losses despite the fact the market value has been performing well it has not had a chance to

catch up yet The system uses a smoothing method so rather than recognizing fluctuations each loss and gain is

spread out over a five year period F shows the total gain and loss projected to be recognized each year and

will show the gains was the low point but things are improving It is the smoothing that defers

recognition

Mr Chomiak moved and Ms Rowe seconded approval to receive and file thedAnnual Actuarial Valuation

Report Revised June approving the calculations as well as the amendment of the

Annual Actuarial Valuation Report to reflect changes in the reserves

Ayes All

Mr Powell advised that there are pending changes coming to GASB and they will be significant They should

not necessarily affect the funding of the system but they will dramatically affect the accounting of the systemRules are supposed to be finalized in June GASB wants unfunded liability on plan sponsor books Right now

unfunded liability which is significant goes in the footnote and they want it to go on the balance sheet Mr

Haney agreed and added it will change a lot on the Citysbooks but it should not change funding of the systemGASB also wants to use the market value of assets Once the final statement is released they will see the best

approach to satisfy the new requirements This is for the Pension funds for now it will happen in the future for

the Health Care Trust Mr Powell added that this new method should not be shocking because the numbers for

the most part exist What is changing is how they are reflected GASB is trying to wash their hands of fundingthey are into accounting Mr Powell offered to make a presentation or a phone call once this is finalized

Information is also available on their website including past articles about GASB deliberations He added that

there is no reason Gabriel Roeder would recommend any changes in the approach in funding

b Discussion Rollover NoticeMr Michaud stated that the City is required to provide notice to anyone who elects a lump sum distribution

from the plan Short of giving them tax or financial advice we need to provide guidelines on them taking the

money out or rolling it overandor potential penalties which should be all contained in packet Last year in

there was no state withholding for state taxes Now in there are on the state level and it is noted on

a couple of pages so people previously not aware will now know there is a potential for taxes and provideinformation to them where they can log on for more details They wanted to keep the format the way that it

has been but wanted it updated The form has been streamlined for those that opt to rollover noting their

options The final page reflects the recommendation on adopting the Notice and Form Mr Michaud suggestedthat the Board approve the resolution as presented which would incorporate updating the form The legalrequirement is to make sure the appropriate parties receive the form Mr Frederick asked what the

significance is to the years of birth for the state tax Mr Michaud replied anyone born before pays no

Police Fire Pension Board MeetingMarch

Page of

state tax those born between and pay a small bit of tax and those born after are taxed at

Mr Frederick moved and Mr Chomiak seconded approval to adopt the notice to recipients of lump sum

distributions from the Police Fire Retirement System that reads as follows

CITY OF ST CLAIR SHORES POLICE AND FIRE RETIREMENT SYSTEM

RESOLUTION

Adopted

Re Notice to recipients of lump sum distributions from the Retirement System

WHEREAS the Board of Trustees is vested with the authority and fiduciary responsibility for the administrationmanagement and operation of the Retirement System and

WHEREAS the Board of Trustees acknowledges that Section of the Internal Revenue Code requires the

Board to provide notice to recipients of lump sum distributions from the Plan and

WHEREAS applicable tax law and regulations require said notice to be provided at least thirty days in

advance of such distributions and

WHEREAS legal counsel has prepared a distribution notice and form consistent with IRC Section and

WHEREAS the Board of Trustees has discussed this matter therefore be it


accordance with the requirements of the Economic Growth and Tax Relief Act of the Pension Protection

Act of the Worker Retiree and the Employer Recovery Act of to allow participants to roll over

amounts from an eligible employer plan to a Roth IRA allow nonspouse beneficiaries to roll over

distributions to an IRA and provide relief from the early withdrawal penalty for distributions from

governmental defined benefit plans made to qualified public safety employees after separation from service

after attainment of age and further


accordance with the requirements of IRC Section a and Treasury Regulations establishing the requiredminimum distribution rules for the Retirement System and further

RESOLVED that the Board of Trustees hereby adopts the distribution notice and form and further

RESOLVED that the Retirement System shall be administered consistent with said notice and IRS Notice

and further

RESOLVED that the distribution notice and form be provided to recipients of lump sum distributions from the

Retirement System consistent with the Internal Revenue Code and further

RESOLVED that a copy of this resolution shall be provided to all appropriate partiesAyes All

Absent Haddad

Motion carried

Mr Chomiak moved and Mr Frederick seconded approval to excuse Chairman Haddad from todaysmeeting


Page of

March

Ayes All

Absent HaddadMotion carried

Unfinished Business None

Other Business to Come before the Board Receive and File Litieation Resort

Mr Chomiak moved and Ms Rowe seconded approval to receive and file the Litigation Report

Ayes All

Absent Haddad

Motion carried

Audience Participation

Mr DeBruyne retiree asked if the Board is comfortable with the progression of the bad years Mr Chomiak

replied they hope it gets better He wasglad Mr DeBruyne was present to hear the explanation of the

smoothing method

Adjournment

Mr Frederick moved and Mr Chomiak seconded approval to adjourn the meeting

Ayes All

Absent Haddad

Motion carried The meeting adjourned at pm


Page of

MINUTES

OF THE CITY OF ST CLAIR SHORESPOLICE FIRE RETIREE HEALTH CARE TRUST BOARD

Thursday March

PRESENT

Trustees Timothy P Haney Vice Chairman

Joseph Chomiak

Debora Rowe

Ronald J Frederick

ABSENT James Haddad Chairman

ALSO PRESENT

Thomas Michaud Legal Counsel


Call to Order

Vice Chairman Haney called the meeting to order atpm A quorum was present Chairman Haddad asked to be

excused from todaysmeeting March

Mr Chomiak moved and Ms Rowe seconded approval to excuse Chairman Haddad from todaysmeeting March

Ayes All

Absent HaddadMotion carried

Approval of Consent Aeenda Items

Mr Chomiak moved and Ms Rowe seconded approval of the Consent Agenda item a which include the followinga Minutes of February

Ayes All

Motion carried

New Business None

Unfinished Business None

Other business to properly come before the Board None

Audience participation None

Adjournment

Mr Frederick moved and Mr Chomiak seconded approval to adjourn the meeting

Ayes All

Motion carried The meeting adjourned at pm

Police Fire Retiree Health Care Trust Board

March

Page of

TAX INCREMENT FINANCE AUTHORITY TIFA MINUTES

MEETING HELD THURSDAY JANUARY

GEER CONFERENCE ROOM

JEFFERSON

ST CLAIR SHORES MICHIGAN

PRESENT

TIFA Members

Richard Widgren ChairpersonJoseph Claycomb Vice ChairpersonRichard Albrecht

Tony Bellestri

Frank Benson

Paul Ellis Treasurer

Donna FlahertyBenjamin M Hughes City ManagerTimothy Johnson

Anthony Rascano

Verlyn Rebelein

Peter A Rubino Council Liaison

ALSO PRESENT

Tim Haney Director of Finance TreasurerJohn Caron City Councilman


CALL TOORDERROLLCALL

Chairman Widgren called the meeting to order at pm Roll was called and a quorum was present Mr

Hughes noted that for many years Mr Walby served on the TIFA Board as a citizen representative More recentlyMs Rusie served as TIFAsCouncil Liaison Mayor Walby removed himself and Mr Peter Rubino has been

appointed to replace Ms Rusie as Council Liaison Vice Chairman Claycomb stated that as a point of order there

should be an odd number of members on the Board in order to avoid any ties

APPROVAL OF TIFA MINUTES OF November

Motion by Rascano seconded by Hughes to approve the minutes of November as presentedAyes All

Absent Rebelein

Mr Rebelein arrived at pm

TREASURERSREPORTFINANCIAL STATEMENTPAYMENT OF BILLS

Mr Ellis stated the financial statement covers half the year and he reviewed the line items Current property taxes

and interest are down which is reflective of rates primarily Mr Haney added that some money has been collectedat the end of February the City sells taxes due to the County which will bring the numbers up Currently there are

quite a few delinquencies Mr Haney further explained that the County buys taxes due and then they do the

enforcement The County receives penalties and interest that accrue after March which is how they reimburse

themselves The City does not accept any delinquent taxes on real property after March Utilities are over

budget largely due to the water bill encompassing the leak Mr Hughes added that he does not have a goodexplanation as to how it went on so long but he has spoken with the DPW and Parks Recreation and systems are

now in place to ensure that this does not happen in the future The spring leak was deep down and pooling was not

seen above the ground The last bond payment was made in October

Motion by Claycomb seconded by Benson to receive and file the TreasurersReport

Ayes All

Motion by Claycomb seconded by Benson to receive and file the financial statement dated January

Ayes All

TIFA BOARD MEETING

JanuaryPage of

Mr Ellis reviewed the invoices and noted an additional invoice was received after packets were mailed out from

Water Landscapes for the annual installation and subsequent seasonal removal of the pumps at Wahby Park The

only question he had was about the invoice from Ray Electric Mr Hughes will verify what the invoice was for If it

was for an insurance claim TIFA would be reimbursed Mr Haney added that typically if the invoice was for an

insurance claim it would not even be charged to TIFA Chairman Widgren asked that this item be noted in the

minutes and followed up at the next TIFA meeting Mr Claycomb stated he likes the way Mr Doyle submits his

detailed invoice to the Board and asked if Ms Beebe could do the same Mr Claycomb was directed to the page in

the YeartoDateBudget report that itemized her expenses however Chairman Widgren added that perhaps Ms

Beebe can accommodate the request

Motion by Rascano seconded by Flaherty to approve the Invoices as follows

BobsSpecialty CompanyCity ofSCSTIFA Admin FeeNovember

City ofSCSTIFA Admin FeeDecember

City ofSCSTIFA Admin FeeJanuaryCity ofSCS WaterNME SprinklerCity ofSCS WaterNMW SprinklerCity ofSCS WaterNMN SprinklerCity ofSCS WaterNMS SprinklerComcastWiFiWahby Park Nov

EckertsGreenhouse

GilbertsHardware

GilbertsHardware

GilbertsHardware

HallsNurseryKatherine Beebe Associates



Petty Cash Soulliere Garden CenterRay Electric

SMITHGROUP JJR

Water LandscapesTotal

Ayes All

Chairman Widgren welcomed Mr Rubino to the Board and Vice Chairman Claycomb introduced the newest CityCouncil member John Caron who was in attendance

RECEIVE AND FILE FINANCIAL REPORT FILED BY PLANTE MORAN AS OF

Mr Ellis stated that this report is seen once a year and is a little different from the normal financial statements

This report shows TIFAsstatus on an accrual basis This is an unqualified audit meaning Plante Moran checked

everything they should have and did not qualify the report for any exceptions This is what the Board would want

to see Mr Ellis suggested that everyone read the report as it is the best explanation of what TIFA does and where

the money goes Page gives a breakdown of TIFAstotal assets which decreased from a year ago as a result of

the bond debt payment Page illustrates revenue and expenses property tax revenue went down while TIFAs

expenses went up slightly Page shows the cash to accrual breakdown and adjustments Under Assets Mr Ellis

asked if it should state Total Assets rather than Total Liabilities Mr Haney agreed and Plante Moran will be

contacted regarding the error New books will be prepared and distributed to the Board

Chairman Widgren stated it is worthwhile to know that the fund balance reserve in will likely be a smaller

number by at least a couple thousand dollars This may put TIFA in a position that will not allow us to react to

TIFA BOARD MEETINGJanuary

Page of

bigger projects As you recall a proposal was made to City Council a few months ago We received good feedbackbut plan changes are in process and will be shared with the Board

Motion by Rascano seconded by Flaherty to receive and file Financial Report filed by Plante Moran as of

and to direct Administration to instruct Plante Moran to make the correction to the report to reflect

Total Assets instead ofTotal Liabilities on Page

Ayes All

ANY OTHER ITEMS THAT MAY COME BEFORE THE BOARD

Mr Claycomb asked for some further explanation from the November minutes Mr Hughes replied that he

spoke earlier regarding the water meter leak when Mr Ellis was giving the Financial Report Chairman Widgrenstated that an update from Mr Doyle from SMITHGROUP JRwill be forthcoming in the near future Mr Claycombasked if the Nautical Mile terminology was looked into Mr Hughes replied that he had good news there was no

patent or official registration of the Nautical Mile name If reports were made back in thesthat this was

done that is not the case The question remains does TIFA want to use the existing logo or spend money and have

a graphic art designer touch up the logo before it is sent to Washington for registration The expense would be

under but Mr Hughes is also comfortable sending it over as it is now Chairman Widgren stated this is not as

much a TIFA matter as it would be a matter for City Council to decide Procedurally speaking he stated that perhapsTIFA can suggest to City Council that this should be done Mr Hughes agreed that there would be a lot ofmerit for

this to go to City Council A few people on Council had the impression this had already been done Chairman

Widgren added that it would be fair to say that TIFA would support paying the fee Mrlohnson added that as far

as safeguarding the name he would think the trademark office would recognize that even though it is not official

For instance another nearby community would not be able to help them self to the Nautical Mile name althoughwe would not have the authority to sue them Mr Hughes stated he will add this item to a City Council agenda in

the near future and will report Councilsaction to the Board

It was asked if Mr Santoro from Macomb County would be invited to a TIFA meeting soon Mr Hughes made him

aware that the Board would like him to appear Mr Santoro asked that this be put on hold until County Executive

Hackel establishes a new committee Ms Flaherty noted he will be coming to speak before the Nautical Mile

Merchants Association on April She added that some Circle the Lake signs have been installed Additional

signage is supposed to be going upon the expressway Mr Claycomb asked if anything has been done with the

decorative lights Ms Flaherty replied that six of the lights have been rewired with LED lighting and the NMMA will

continue working on this Ms Flaherty added that she was in Royal Oak over the holidays and was overwhelmed

with their beautiful lighting on Washington Blvd and part of Main Street She is trying to find out how the cost was

supported

Chairman Widgren stated that the discussions regarding the project continue but are a bit spread out Mr Doylehas some new drawings to show the Board with different concepts regarding the walkway He has spoken to

property owners and they are in support of a walkway idea however they have different viewpoints regarding how

much of their own property they would like used Instead of a circle the design is shaping up to be saber tooth

Everyone seems satisfied with that Property owners have always said they are worried about giving people access

but more and more people feel that with more people around it reduces the risk of crime Dialogue continues and

the proposal will resurface and be brought back before the Board Mr Hughes noted that the Board has been very

patient There is a strong desire to get something in front of City Council as well as this Board which may requiremonthly meetings rather than quarterly The anchor of the project is Blossom Heath which is publicly owned land

that is resident only City Council expressed interest with having a larger more aggressive project than what was

proposed which will require a different set of thought processes Economic development typically has a domino

effect He reassured the Board that there is a lot of work in progress and funding is being examined

Mr Bellestri reported that the City of Detroit is about to receive its first vacation cruise ship docking at Cobo He

asked if we would try and get some of that action Mr Hughes replied he attended a meeting with CountyExecutive Hackel who is aware of what has already been done in the Nautical Mile Mr Hackel thinks St Clair

TIFA BOARD MEETING

JanuaryPage of

Shores is the best community in the county to implement lakefront development rapidly He is interested in

exploring a partnership with the Port Authority of Detroit to include Macomb County There is a lot ofaction goingon behind the scenes

Mr Claycomb asked about the deadline for TIFAsexistence Chairman Widgren offered a theory that TIFA serves

at the pleasure of City Council now that we no longer have a legal limit If Council should decide they no longerwant us TIFA will no longer exist He thinks we shall continue our development capacities and as long as we have

real estate and active projects that we can pursue TIFA should be allowed to continue It is not a unanimous

opinion of everyone on City Council A formal vote by City Council would be needed for TIFA to disband If that

should happen agencies would be notified and the money would be disbursed The best argument TIFA could

make to exist would be to garner new taxable property condos or a hotel It is thought there is enough support for

City Council to wait for TIFA to finalize this potential project Legally TIFA could refund the money to the taxable

jurisdictions and still stay active as a TIFA however Chairman Widgren suggested that we not offer that up as a

mode ofoperation The key point is for TIFA to sink its teeth into this project when the timing is right and planshave some shape to them

Chairman Widgren noted that former Councilwoman Beverly McFadyen was active on the TIFA Board for many

years Ms McFadyen recently passed away and the Board held a moment of silence in her honor Mr Benson

asked if the Board could be notified sooner to allow members to pay their respects Mr Hughes replied Ms

McFadyenspassing was unusual City Hall did not learn of her death until two days after and found out no viewingor service would be held

AUDIENCE PARTICIPATION Mr Goodfellow asked if anything had been done about the promotional items he

mentioned at an earlier meeting Mr Hughes stated he hasnthad a chance to pursue it yet Councilman Rubino

added that one of the food shows recently featured Achatz Burgers on the Nautical Mile

ADJOURNMENT

Motion by Flaherty seconded by Rascano to adjourn the meeting at pm

Ayes All

TIFA BOARD MEETING

JanuaryPage of

St Clair Shores Website Improvement CommitteeMarch Minutes

Members Present Candice Rusie Chairperson John Caron Larry Claeson Greg CorlessMary JaneDHerde Mike Smith Bruce Tegtmeyer

Members Absent None

Called to order pm

New BusinessMr Smith introduced Committee members and outlined the role of City staff members

L ClaesonFinance G CorlessIT Technology MJDHerdeCommunications and

M SmithCity ManagersOffice as support personnel for the Committee

J Caron summarized the Committees goals per Mayor Kip Walbys directionTo make a recommendation on the desired content of the websiteTo develop the parameters fora Request for Proposal RFP for technologyTo analyze sealed bids and determine what portions of the recommended improvement plan

are feasible

Goals to be accomplished within the next twelve weeks

J Caron motioned to appoint C Rusie Chairperson of the Website Improvement CommitteeMJDHerde seconded the motion All in favor

M J DHerde referenced the summary report prepared by the Communications Commission

outlining the Commissions research into the Top Digital Cities Survey conducted by eRepublicsCenter for Digital Government and Digital Communities Program zeroing in on cities with

population of to The report also included a profile of an ideal website in terms

ofeservices and formatting as well as questions about the type of technology needed to

accomplish these goals The report was sent to the Website Improvement Committee members

on February as background material

The Committee members briefly visited a number of successful websites including Jefferson

County Kansas and the Town of Castle Rock Colorado noting their ease of use graphics andeservices available Chairperson C Rusie stated that a How Do I do it or What I Want to

Do section would answer a lot of questions and cut down on the number of calls to City Hallthereby saving time for both residents and City employees One of our goals should be to create

atwentyfour hour City Hall J Caron also pointed out that if the City provides the forms onlinefor obtaining permits for example we need to give specific directions of what to do next Some

permits cannot be entirely applied for online due to the types of materialssketches blueprintsetcthatneed to be part of the application packet

Committee members agreed that as budgets become tighter and staff is reduced by attrition we

need to look for tools that will help us serve our citizens better and our website is a powerfultool

G Corless pointed out that one of the problems with online payments is the fee structure Who

is going to take the fees and process them He noted that the City has been dealing with thisissue for years Is the convenience fee payable by only those residents who choose to use it or

is the fee paid for by the City and included in the overall coststructure The City currentlyaccepts water bill payments online fora convenience fee Chairperson C Rusie noted

that this procedure has often been critized even though the City does not add extra

administrative costs MJDHerde pointed out that the cities that provide this type ofeservice

have also grabbled with the same issue and found solutions

ACTION M J DHerde to contact the ten top digital cities in the Communications Commission

report and find out how they handle the convenience fees particularly in relation to the paymentof taxes online Due for review at next meeting

Chairperson C Rusie and J Caron also request a frequently asked questions and a

search box to help residents find information quickly

M Smith noted that although we may have a lot of tools that other sites have they could be

organized in a more effective manner

J Caron pointed out that it is critical for us to have an architecture that as things are added theycan be added seamlessly

Chairperson C Rusie stated that whether its the persons first visit or two hundred visit the site

should guide itself

B Tegtmeyer suggested that we offer a Top Five Frequently Asked Questions that changeseasonally or as circumstances as needed For example snow removal questions and answers

in the winter grass cutting questions and answers in the summer how to appeal taxes duringthe assessment period

Chairperson C Rusie also like the addition of information about the City itself found on many of

the websites She noted that we have many photographs in the City who could provide picturesfor us to show off the City

After looking at several website and discussing what we like and dislike about themB Tegtmeyer suggested that we contact some of the communities around us and find out if theyhave developed RFPs that we could study and adapt them to our needs M Smith also

suggested that we look at recent RFPs on the Michigan Intergovernmental Trade Network

MITN ofwhich the City is a member

ACTION G CORLESS will contact other communities and search MITN for RFPs that focus on

website improvements Due for review next meeting

Meeting adjourned pm

NEXT MEETING THURSDAY MARCH AT PM

Meeting minutes submitted by MJDHerde March


MEMBERS PRESENT Candice Rusie Chairperson entered pm John Caron Larry Claeson GregCorless entered pm Mary Jane DHerde Mike Smith Bruce Tegtmeyer

MEMBERS ABSENT NoneAUDIENCE MEMBERS PRESENT Mayor Kip WalbyCALLED TO ORDER pm by J Caron Chairperson C Rusie was delayed in traffic en route to the

meeting

IOLD BUSINESSA MARCH MEETING MINUTESMotion to approve minutes as written by M Smith seconded by L Claeson All in Favor C Rusie and

G Corless absent during vote

B REVIEW OF CITY SURVEY ON PROCESSING FEES FORESERVICEMJ DHerde presented the results of a telephone survey to sixteen cities that provideEservices on their

websiteten top digital cities discussed at the last meeting plus six cities St Clair Shores considered

comparable cities The survey covered a list of city services available for payment online whether thefee was paid for by the user included in the billing to all residents or absorbed by the city and whether or

not a third party other than the city managed the online payments Of the sixteen cities surveyed ten cities

billed the user only four were absorbed by the city and one city included base fees in the billing to all

residents MJ DHerde noted that the prevailing opinion among the ten cities that billed the fees to the user onlywas that residents are accustomed to paying a convenience fee when they do not want to mail or pay a bill in

person Banks regularly assess convenience fees

MJ DHerde pointed out that the treasurer in Warren started an easy pay system whereby residents can set

up an electronic transfer of funds single use from their checking account to the city for bills such as taxes

She felt that the success of the easy pay system in Warren was due in part to their large senior populationwho often do not have a credit card to pay online The fee in Warren is cents per transaction

L Claeson noted that he also talked to the treasurer in Macomb Township They have a similar system withelectronic checking transfer The bank charges avery low fee Itwas pointed out that the resident must printout a receipt for the transaction because the bank does not supply a receipt to the City nor to the payeeL Claeson added that we already use Comerica to process the payments from our lockbox for a nominal fee

J Caron mentioned that he is in favor of investigating alternative ways to pay online without the necessity of

high convenience fees

ACTION L Claeson and M Smith will arrange a meeting with representatives from Comerica bank to

discuss the feasibility of an easy pay system for paying bills on ourwebsite

C REVIEW OF REQUEST FOR PROPOSAL RFP SAMPLESSeventeen requests for proposals were distributed to the Committee for review The majority of RFPs were

listed on the Michigan Intergovernmental Trade Network MITNACTION M Smith suggested that the Committee review all RFP privately andamail him the names of

three to five preferences by Tuesday March M Smith will contact the top fivecitiesorganizationsand find out the results of the RFP including who was hired what features were selected for the

website and how much did the final website improvement cost

The Committee agreed that this was the best approach to reach our goal within the timeframe allotted It is not

necessary to reinvent the wheel but rather borrow the best RFP format and adapt it to our needs


NEXT MEETING TUESDAY MARCH AT PMGEER CONFERENCE ROOM

Meeting minutes submitted by MJDHerde March


MEMBERS PRESENT Candice Rusie Chairperson John Caron Larry Claeson Greg CorlessMary JaneDHerde Mike Smith Bruce Tegtmeyer

MEMBERS ABSENT None

CALLED TO ORDER pm

IOLD BUSINESSA MARCH MEETING MINUTESMotion to approve minutes M Smith Seconded L Claeson All in Favor

II NEW BUSINESSACREVIEW OF CITY OF NOVI CITY OF BIRMINGHAM AND TOWN OF CASTLE ROCKRFP RESULTSM Smith reviewed our progress to date and the results from our top five RFPs for website

improvementscitiesof Birmingham Novi Rochester Hills Ypsilanti and the Town of Castle

Rock Novi Birmingham and Castle Rock submitted contracts and awarded bids to MunicipalWeb Services Vision Internet Providers Inc and Civic Plus respectively These are also threeof the largest content management firms that specialize in websites for municipalitiesL Claeson pointed out the Birmingham contract was signed in M Smith adjusted the cost

for inflation from to

J Caron said that he mentioned to the Mayor that based on the estimates the Committee has

reviewed the cost for design and setup is about to with an additional chargeper year for maintenance J Caron also noted that the Committee needs to decide what

functions should be keptinhouse vs what should be hosted outside

C Rusie questioned whether the City has the capacity to provide a turnkey operationG Corless suggested handing off the content management portion of the website to each

department to maintain He also pointed out that there is a lot of setup over and above the

proposals we reviewed The City has subdomains such as Parks Recreation and Golf

According to the proposals reviewed this is an additional per site plus the

software needed to produce forms online of the content on our current site is in pdfformat We need to make a decision about whether we will convert it to a content managementformat or leave it in the pdf format He also raised a question about whether or not we want to

continue with our present logo and branding A revision could cost

MJDHerde suggested inviting presentations from the three top content management firms to

get a better benchmark on the potential cost for the Citys project

M Smith noted that at this time no budget has been determined C Rusie offered to talk to

Mayor Walby and find out what he has in mind as far as funding sources and a budget

G Corless noted that the City is prepared to move forward with the improvements on the Parks

Recreation and Golf modules at a cost of approximately even if the Committee does

not make a recommendation to retool the website itself He also noted that we need to upgradethe BSA software to enable us to accept permits online

G Corless further explained that there are two kinds ofhostingUnixbased our current systemand Windowsbased which is the type used by most content management firms The City couldalso host the website internally but we would need to purchase a Windows webserver for bothintra and Internet The City recently upgraded our Comcast line and we now have additional IP

addresses which could be used for this purpose We also need to make a decision about howmuch we want to webstream how much we want to store We currently have several SCSTV

programs on demand online as well as the live broadcast of the City Council meetings

M Smith noted that before we proceed we need to find out what costs City Council anticipates

C Rusie expressed some trepidation about the source of the funds to finance the websiteimprovement project She noted that the project benefits almost every City Department CRusie also questioned what will happen as technology advanceswillwe need to revise thewebsite every five years J Caron mentioned that we should include technology updates in the

maintenance section of the RFPs

M Smith suggested that if the Mayor and Council are comfortable with spending to

including the cost of the Parks Recreation and Golf modules the Committee can

design and distribute the RFP If the majority of Council does not approve then there is no pointin continuing the discussion M Smith also noted that the cost can be divided among Citydepartments but ultimately the monies come from the General Fund

B Tegtmeyer noted that we should also present our reasons for the website improvement as

well as the benefits to our residents in terms of functionality when we contact the Mayor and

Council

ACTION Chair C Rusie will issue anamail to the Mayor and other City Council membersinforming them of a potential costof to for the design setup hostingand maintenance ofa new website this costalso includes for the Parks

RecreationGolfmodule C Rusie will also include links to websites from the cities of

Birmingham Novi Rochester Hills Ypsilanti and the Town of Castle Rock to indicate

what the Committee considers model municipal websites C Rusie and J Caron willtalk to the Mayor and City Council to determine our next steps

II D OTHER BUSINESSSTATUS OF MEETING WITH REPRESENTATIVES FROM COMERICA BANK TO DISCUSSTHE FEASIBILITY OF AN EASY PAY SYSTEM FOR PAYING BILLS ONLINE

L Claeson reported that the representative from Comerica has been on vacation andunavailable to discuss this issue Hopefully L Claeson will have a report in two weeks


NEXT MEETING THURSDAY APRIL AT PMJEFFERSON CONFERENCE ROOM

Meeting minutes submitted by MJDHerde April

Council MeetingMay

AGENDA ITEM f Approval to publish notice ofpublic hearing on the proposed

City budget

BACKGROUND Attached is a notice of public hearing on the budget to be published for

the public hearing to be held on June The notice complies with

State law and is required to be published a minimum of six days prior to

the meeting The notice establishes the maximum tax rate and in no waylimits Council from establishing a tax rate below that

ENCLOSURES Notice of public hearing Instructions for newspapers

SUBMITTED BY Timothy P Haney Director of Finance

RECOMMENDED

ACTION Approve for publication the attached notice of public hearing on the

proposed City budget


VOTE AYES

NAYES

ABSTAIN

ABSENT

INSTRUCTIONS TO NEWSPAPERS

This notice must be published in accordance with sections and e of

Michigan Compiled Laws which include the following provisions

The body of the notice must be set in point type or largerSentence The property tax millage must be in bold point type or largerThe headline Notice of Public Hearing on the Proposed FY

City Budget must be set in point type or largerThe notice cannot be smaller than column inches by horizontal inches

The notice cannot be placed in the portion of the newspaper reserved for legal notices

or classified advertising

Notice of Public Hearingon the

Proposed FY City BudgetThe City Council of the City of St Clair Shores will hold a public hearing at pm on

Monday June in the Council Chambers at City Hall Jefferson Circle DriveSt Clair Shores MI on the proposed City Budget and on the proposed

City tax rate to support the same budget The property tax millage rate proposedto be levied July to support the proposed budget will be a subject of this

hearing Copies of the proposed budget are available for public inspection during regularbusiness hours in the office of the City Clerk at City Hall Jefferson Circle Driveand at the City of St Clair Shores Public Library Eleven Mile Road

CITY TAX RATES mills

OperatingSanitation

Police Fire Pension

Publicity Act

Police Fire Operating MillageStreet MillageLibraryLake St Clair Clean Water

Initiative

Debt

TOTAL

Charter

State Levied ProposedLimits FY FY

NA

NA

If adopted the proposed increase in the millage of mills will decrease revenues

from ad valorem property taxes at the current taxable property value

The City Council expects to take action on the proposed millage rates and may take action

on the budget at the Council meeting immediately following the public hearing The taxingunit publishing this notice identified below has complete authority to establish the numberof mills to be levied from within its authorized millage rate Public comments oral and

written are welcome at the hearing on the proposed millage rates and on the proposedCity budget

Individuals with disabilities or impairments who plan to attend this meeting need to

contact the City Clerksoffice at if auxiliary aids or services are needed

This notice is published byCity ofSt Clair Shores

Jefferson Circle Drive

St ClairShores MI

Council MeetingMay

AGENDA ITEM g Investment Policy Review

BACKGROUND The Finance Department takes the investment of public funds very

seriously As required by State law The City of St Clair Shores

maintains an investment policy which is reviewed annually by CityCouncil We are not proposing any changes to the policy We

monitor authorized institutions with the help of Ambassador CapitalManagement published bank ratings Please call me at if

you have any questions

RECOMMENDEDACTION Review receive and file investment policy

SUBMITTED BY Tim to by P Haney Director of Finance Treasurer


VOTE AYES

NAYES

ABSTAIN

ABSENT


INVESTMENT POLICY

I POLICY

It is the policy of the City of St Clair Shores to invest public funds in a manner which

will provide the highest investment return with the maximum security while meetingthe daily cash flow needs of the City and conforming to all state and local statutes

governing the investment of public funds

II SCOPE

This investment policy applies to all financial assets of the City of St Clair ShoresThese funds are accounted for in the City of St Clair Shores Comprehensive AnnualFinancial Report and include

General Fund

Special Revenue Funds

Capital Project FundsTrust and Agency Funds

Enterprise Funds

Debt Service Funds

Internal Service Funds

Any new fund created by the City Council unless specifically exempted by the

Council

This investment policy applies to all transactions involving the financial assets andrelated activity of all of the foregoing funds

This investment policy does not apply to the assets of the Police and Fire PensionFund or the General Employees Pension Fund or the VEBA Trust whenestablished which are controlled by their respective Board of Trustees nor theassets of the ICMA Deferred Compensation Program which are managed by theICMA Retirement Corporation

III PRUDENCE

Investments shall be made with judgment and care which persons of prudencediscretion and intelligence exercised in the management of their own affairs not for

speculation but for investment considering the probable safety of their capital as

well as the probable income to be derived

The standard of prudence to be used by investment officials shall be the prudentperson standard and shall be applied in the context of managing an overall portFolioInvestment officers acting in accordance with written procedures of the investment

Page of

policy and exercising due diligence shall be relieved of personal responsibility for an

individual securitys credit risk or market price changes provided deviations fromexpectations are reported in a timely fashion and appropriate action is taken tocontrol adverse developments

IV OBJECTIVE

The primary objectives in priority order of the City of St Clair Shores investmentactivities shall be

Safety Safety of principal is the foremost objective of the investment programInvestments of the City shall be undertaken in a manner that seeks to ensure the

preservation of capital in the overall portfolio To attain this objectivediversification is required in order that potential losses on individual securities do

not exceed the income generated from the remainder of the portfolioLiquidity The Citys investment portfolio will remain sufficiently liquid to enablethe City to meet all operating requirements which might reasonably be

anticipatedReturn on Investment The Citys investment portfolio shall be designed with the

objective of attaining a market rate of return throughout budgetary and economic

cycles taking into account the Citys investment risk constraints and the cash flowneeds of the portfolioCredit Risk The City will minimize credit risk the risk of loss due to thefailure of the security issuer or backer bya Limiting investments to the safest types of securities

b Diversifying the portfolio so that potential fosses on individual securitieswould be minimized

c Maintaining credit ratings when available on all holdingsInterest Rate Risk The City will minimize the risk that the market value ofthe securities in the portfolio will fall due to changes in general interest rates

by structuring the portfolio to meet the cash requirements of ongoingoperations thereby mitigating the need to liquidate securities at a loss prior to

maturity In addition investments past two years in maturity will be made tocoincide as nearly as practicable with the expected use of the funds

Concentration Risk The City will minimize the risk in placing a large portionof the portfolio with a single security issuer by limiting the exposure to ofthe total portfolio excluding investments in US Government securities

Custodial Credit Risk The City will minimize custodial credit risk by usingonly financial institutions meeting aprequalification evaluation and holdingsecurities in the Citys name

Foreign Currency Risk The City will only invest in US dollar denominatedsecurities

Page of

V DELEGATION OF AUTHORITY

Authority to manage the Citys investment portfolio is derived from section of

the City Charter

The City Treasurer shall have the custody of all moneys bonds mortgages notes

and securities belonging to the City

Management responsibility for the investment program is hereby delegated to the

City Treasurer who shall operate the investment program consistent with thisinvestment policy and state statute In the Treasurers absence the Controller or the

Director of Finance shall conduct the investment program

VI ETHICS AND CONFLICTS OF INTEREST

Officers and employees involved in the investment process shall refrain from

personal business activity that could conflict with proper execution of the investment

program or which could impair their ability to make impartial investment decisions

Employees and investment officials shall disclose to the City Manager any materialfinancial interests in financial institutions that conduct business within this jurisdictionand they shall further disclose any large personal financial or investment positionsthat could be related to the performance of the Citysportfolio

VII AUTHORIZED AND SUITABLE INVESTMENTS

The Treasurersinvestment of surplus funds shall be consistent with Public Act of

as amended and Public Act of see attached public acts Authorizedand suitable investments shall include

a Bonds securities and other obligations of the United States or an agency or

instrumentality of the United States does not include mortgage passthroughsecurities and related instruments

b Direct purchase of Certificates of Deposit savings accounts deposit accountslockbox accounts or depository receipts of a financial institution but only if thefinancial institution is eligible to be a depository of funds belonging to the State of

Michigan

c Commercial paper rated at the time of purchase with the highest classificationestablished by not less than two standard rating services example Al P andmatures not more than days after the date of purchase

d Top Quality Bankers Acceptances issued by United States banks

e Repurchase agreements consisting of instruments in section VIII a

f investment pools organized under the Surplus Funds Investment Pool ActPA MCL to Also all pools must follow Rule a of

Page of

Investment Company Act which mandates funds to maintain certain standardsincluding month maturity limit and a day average maturity on investmentsto help maintain constant value of one dollar

g Mutual Funds registered under the Investment Company Act of and fundsconsisting of Investments listed in Section VIII a to VIII d The funds mustfollow Rule a of the Investment Company Act which mandates funds tomaintain certain standards including month maturity limit and a dayaverage maturity on investments to help maintain a constant net asset value ofone dollar

h Obligations described in subdivisions a through g of Sec of PA if

purchased through an interlocal agreement under the urban cooperation act of

i Obligations of this state or any of its political subdivisions that at the time of

purchase are rated as investment grade by not less than one standard ratingservice

VIII SAFEKEEPING AND CUSTODY

All security transactions including collateral for repurchase agreements and financialinstitution deposits entered into by the City Of St Clair Shores shall be conducted on

a deliveryversuspaymentDVP basis Securities will be held by a third partycustodian designated by the Treasurer and evidenced by safekeeping receipts

IX DIVERSIFICATION

The City Of St Clair Shores will diversify its investments by security type andinstitution With the exception of US Treasury securities and authorized pools no

more than of the Citys total investment portfolio will be invested in a singlesecurity type or with a single financial institution

X MAXIMUM MATURITIES

To the extent possible the City will attempt to match its investments with anticipatedcash flow requirements Unless matched to a specific cash flow the City will not

directly invest in securities maturing more than years from the date of purchase

Xl INTERNAL CONTROL

The Treasurer shall establish an annual process of independent review by an

external auditor This review will provide internal control by assuring compliance with

policies and procedures

Pageof

XII PERFORMANCE STANDARDS

The investment portfolio shall be designed with the objective of obtaining a rate of

return throughout the budgetary and economic cycles commensurate with theinvestment risk constraints and the cash flow needs of the City The Citys investment

strategy is passive buy and hold Given this strategy the basis used by the

Treasurer to determine whether market yields are being achieved shall be the threemonth Treasury bill

XIII REPORTING

An investment summary shall be submitted by the Treasurer to the City Council notless than quarterly

XIV INVESTMENT POLICY ADOPTION

The City Of St Clair Shores investment policy shall be adopted by resolution of the

City Council The policy shall be reviewed annually by the City Council and anymodifications made thereto must be approved by the City Council

Page of


AUTHORIZED FINANCIAL INSTITUTIONS

AS OF May

Ambassador Capital Management

Bank of America Corporation

Charter One Financial Inc

JP Morgan Chase Co

Chemical Bank

Comerica Incorporated

First State Bank of East Detroit

Huntington Bancshares Incorporated

KeyCorp

MBIA Municipal Investors Services Corporation

PNC Financial Services Group Inc

TCF Financial Corporation

Private Bancorp Inc

Level One Bank

Wolverine Bank

Mercantile Bank

CRPiTAt MFINAG k M NK

April

Tim HaneyFinance DirectorTreasurerCity of St Clair Shores

efferson Avenue

St Ciair Shores MI

Mr Haney

This letter is aclmowledgement of our support in investing in certificates of deposit CDs issued by the

following Michiganbased banking institutions

Bank of America CorporationCharter One Financial Inc

JP Morgan Chase Co

Chemical Bank

Comerica IncorporatedFirst State Banl of East Detroit

Huntington Bancshares IncorporatediCeyCorpPNC Financial Services Group tnc

TCF Financial CorporationPrivate Bancorp lnc

Level One Bank

Wolverine Bank

Mercantile Bank

All of the banks have been independently reviewed on a quarterly basis by Ambassador Capital

Management The finance and treasurers department receives copies of those independent reviews

each quarter to have on file We use a scaled rating that uses A through C to represent investment

grade and F to represent credit quality concerns Ambassador has consistently predicted with an F

rating every bank failure in Michigan aver the past years

Sincerelyr

Greg Prat

Chief investment Officer

GGRIINOL SraeET Suirc ECEToiT PHONE FAYi

Banking Research

Bank of America Corporation

Risk RatingsOverall s

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Business Analysis

Risk Rating Historyc A

mw

A

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Bank of America Corporation MIavg

Bank of America Corporation was established in and is headquartered inCharlotte NC located in Mecklenburg CountyNC The bank has total assets of Bln with offices located across multiple states The bank has lost a sizable

amount ofassets over the quarter and has experienced a reduction inassets of over thepast year The totalloanporttolio is somewhat diversified with in real estate loans The real estate portfolio is largely concentrated in the residential

sector representing of the portfolio The bankscore deposits deposits that are less thanarestrongrepresenting a captive and costeffective source of funds for the bank

Business Risk

a a c F

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Foreign

Demographic AnalysisBank of America Corporation has a very large demographic footprint in its various markets providing healthy geographic Demographic Risk

diversification The bankslargest demographic base is California representinglof the companysdeposits while Texas

and North Carolina represent and respectively Unemployment within California is higher than the a e c F

Michigan average Californias population growth over the past couple years has been substantially higher than that of

Michigan and median household income greatly declined recently against Michigans median level

Unemployment Rate History

b

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California Michigan US

Q B

Population Change vs Michigan

t

Bb

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Median Income ChangevsMichigan

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Banking Research iecft

Financial AnalysisAmbassador views this company as investment grade and the finanical risk of this credit to be better than that of the Michigan

Financial Risk

bank average Bank of America Corporation presents low financial risk to its investors The overall financial trend has revealed

substantial improvement over the past quarter and has posted a small level of change over the past year A a c F

Asset quality is slightly above the average inMichigan but is rated below investment grade with nonperforming loans to total loans atdThe asset qualitytrend has marginally improved over the past quarter but has displayed little to no change over the past year The bankscapital position is strong presenting little

concern with Tier riskedbasedcapital at This trend has demonstrated significant improvement over the past quarter and has experienced considerable

improvement over the past year Liquidity is one of thebest in Michigan and the diversification of funding provides ample liquidity in times of needThe liquidityscore has marginally improved over the past quarter and has posted a small level of change over the past year The banksprofitability ranks well below the

Michigan average with return on average assets ROA and net interest margin for the quarter at and respectively This trend has recognizedsubstantial weakness over the past quarter but has posted a small level of change over the past year

iNonPsrfrmin Lns r

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Asset Quality Ml tavgCapitel MIavg Liquidity MIavg

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Downside Risk

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Nonperforming assets and loansIday pastdue I tangible equity capitalplus reserves levels aboveI indicate increased probability ofI default A e C F

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Commercial Loans CommRECapital

Ratios measuring exposure ro

commercial real estate CREj Levelsabove for CREICapital and

foConst LandCapital represent highConstr Land Cap

risk levels i

A B C F I

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USBanking Index R

The opinbr expressetl in the report arebased onAmbassador CapRal Managememsintlependent analysisof financial tlata as reportedto financial regulators and imormatbn obtained ortlerrved from sources believedro be reliable Ambassador does not represem orguarantee that the information mmainetl in this report is edher accurate orcomplete Under no circumstances shall Ambassador have any liability m anyperson oremxyfor any loss ortlamage in wholeorin part caused by resulting from orrelating to any error neglgent orothervrise orothercircumstance orcontlngency within oroutside the cemrol of Ambassatlor orany of RS drectorsofficers orempbyees This report for informaton only and s not an offerto buy orsell anysecuray orto participate in any trading strategy This report oranyportion hereof may not be reprinted sold orredsaibuledwiltwut the wrttlen consentof Ambassador CapRal Management Opinionsegrressed aresubject to change wRfgtrt notice Ambassador CapRal Management orone ormoreof its directors officers oremployees mayhave a position in the securities tliscussed heroin We will be pleased to furnish imormatbn in this regard upon request

Ambassador Capital Management is an intlependem employeeowned investment advisory finndetlicated exclusively bthefhred income inveslmem management business Fountled in and headquartered in Detroitourfirmspecializes in the managemem offaed inwme aM cash pomolps for public arq private sectorreremem plans municipalities corporations endowments and foundatbns For addbnai infonnatgn please contactus aC

SyTRF i L Ard JCLr

Banking Research

Charter One Financial IncCharterOne Financiais a whollyownedsubsidiary ofCitizens Financial Group Mc All ollhe subsequent analysis is basedon

Risk Ratings

Overall s

Business

Demographic

FinanciaIAsset QualityCapita I

LiquidityProfitability

AmbassadorDownside Risk

Parent Company Rating

Business Analysis

Risk Rating History

Q I

Citizens Financial Group Inc was established in and is headquartered in Providence RI located in Providence CountyRI The bank has total assets of Bln with offices located across multiple states The bank has declined in size

over the quarter and has experienced an asset reduction of Dover the past year The total loan portfolio is somewhat

diversified withDin real estate loans The majority of the real estate portfolio is residential representing of the total

amount The bankscore deposits deposits that are less than are very strong representing a reliable and

inexpensive source of funds for the bank

Business Risk

a

A B C F

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Foreign

Demographic AnalysisCitizens Financial Group Inc has a very large demographic footprint in its various markets providing healthy geographic Demographic Risk

diversification The bankslargest demographic base is Pennsylvania representing of the companysdeposits while

Massachusetts and New York represent and respectively Unemployment within Pennsylvania is lower A e c F

than the Michigan average Pennsylvaniaspopulation growth has substantially weakened over the past couple years relative

to that of Michigan and median household income greatly declined recently against Michigansmedian level

Unemployment Rate History Populationtz t o

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Financial AnalysisAmbassador views the finanical risk of this credit to be investment grade as Citizens Financial Group Incsfinancial profile is

Financial Risk

stable and ranks above average versus other Michigan banks The overall financial trend has marginally improved over them I dam

past quarter and has posted a small level of change over the past yearA s c F

Asset quality is comfortably above the Michigan average and is reasonably inlinewith averages on a national basis The asset quality trend has marginallyimproved over the past quarter and has posted a small level of change over the past year The bankscapital position is one of the best in Michigan with Tier

riskbased capital at This trend has marginally weakened over the past quarter but has posted a small level of change over the past year Liquidity is

below the average in Michigan but the company is positioned to comfortably meet its shortterm obligations The liquidity score has marginally improved over the

past quarter and has posted a small level of change over the past year The banksprofitability is below the average in Michigan with return on average assets

ROA and net interest margin for the quarter at and respectively This trend has marginally weakened over the past quarter but has posted a small

level of change over the past year

NQnflerforming Lns

Bank a I ot i

MI median O t

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ILiquidy Ratio r

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B

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I Texas Ratio aI Nonperforming assets and Joans

I day past due tangible equity capitali plus reserves Levels aboveIndicateincreased probability of o

default A e C F

CommerciaLLoans

I

CommRECapital

Ratios rneasuring exposure to s

commercial real estateCRE Levels i

aboveforCRECapitaland i Constr Land Cap

i for ConshB LandCapital represent highrisk levels

q e C F

jTangible Common Equity o Tangible Assets

AnadditionarcapitaratiothatI betterreflects capital sitions io

In adlstressedenvironment A

s

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Ambassador Downside Risk

Uses historical data fromprevious USi bank failures to determine risk of

I closureAssetqualityand capitaltrendsplay a maprrole in his downside nskmodel A e C F t

II jt

The opinore expressed in the reportarebased on Ambassador Capdal Managementsindependent analysis of nnancial data as reported to financial regulators arW s irnormadon obtained ordarned from sources

believed to be reliable Ambassadordoes not presen orguarantee that the infonnabncontained in this report s edher accurate orcomplete Under no arcumsances shall Ambassador have any liability toanyperson aerndy for any loss ordamage inwhole or in part caused by resuding from orrelating roany error negligent orotherwse orotlcer cvcumstance orcontingency wdhin oroutside the control of Ambassadoror

any ofas tlirecmrs officers oremployees Tha report is for irnormatbn only and s not anoffer to buy orsell any seamy orto particgate in any trading strategy This report oranyportion hereof may not be reprirnedsold orretlstributed without the writtenansent of AmbassadorCapaiManagemern Opinions expressed are subject to change wtthout rotice Ambassador Capital Management orone ormore ofits tlieaorsofficersorempbyees may have a posiDOn in the securities discussed herein We will be pleased to furnish information in this regard upon request

Ambassador Capdal Management is an independent empbyeeowried investmem advisory fnm dedicated exclusively ro the fbetl income investrnern management business Founde in and headquartered in

Detrott ourfirm speciales in the managemerrtof foedincome and cash portfolios for publicand private sector retirement plans munidpalsies corporaprrsendowments and foundations For atlditbnal informatonplease torrtact us at

y r J i rEE i LS i

Banking Research

JPMorgan Chase Co

Risk Ratings

Overa

Business

Demographic

Financial

Asset QualityCapitalLiquidityProfitability


Business Analysis

Risk Rating History

ANiBASSAtOit

QO

IIri p

g

i C

F

Q Q Q Q Q Q Q

JPMorgan Ghase Co MIavg

JPMorgan Chase Co was established in and is headquartered in New York NY located inNew York County NYThe Business Risk

bank has total assets of Bln with offices located across multiple states The bank has declined in sizeover the

quarter but has experienced sizeable asset growth of over thepast year The total loan portfolio is welldiversified with A e F

in real estate loans The real estate portfolio is largely concentrated in the residential sector representing of the

podfolio The bankscore deposits deposits that are less than are average


Xrrx

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Real Estate

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Demographic AnalysisJPMorgan Chase Co has a strong demographic footprint in its respective markets providing healthy geographic Demographic rusk

diversification The bankslargest demographicbase is New York representing of the companysdeposits while Texas

and California represent and respectively Unemployment within New York is lower than the Michigan A s c F

average New Yorks population growth has substantially weakened over the past couple years relative to that of Michigan and

median household income greatly declined recently against Michigansmedian level

Unemployment Rate History Population Change vs Michiganz

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z s z vzoo zoo zoos

NewYork Michigan USRNew York

zolo

Median Income Change vsMichigan

oo

so

zo o

zoc zoos zoos zolo

HNew York

Banking Research

Financial AnalysisAmbassador views the finanical risk of this credit to be investment grade withmoderate downside risk JPMorgan ChaseCosfinancial position is solid slightly above the Michigan bank average The overall financial trend has marginally improvedover the past quarter but has displayed little to no change over the past year

kIIISvAtiR

Financial Risk

tom

A B C F

Asset quality is poor and is rated below investment grade with nonperforming loansto total loans at The assetquality trend has marginally weakened over

the past quarter and has displayed little to no change over the past year The bankscapital position is strong presenting little concern with Tier riskedbased

capital at This trend has strengthened firmly over the past quarter and has posted a small level of change over the past year Liquidity is strong

representing the bankssolid ability to cover shortterm obligations JPMorgan Chase Cos liquidity ratio is sound at The liquidity score has marginallyimproved over the past quarter and has posted a small level of change over the past year The banksprofitability is below the average in Michigan with return on

average assets ROA and net interest margin for the quarter atbandd respectively This trend has marginally weakened over the past quarter and

has displayed little to no change over the past year

any va

NoriPerformingLnsBank r

MI jmedlan io r IrUmedian I

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median I

ASSetQuality Ml lavg

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Capital Score

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Bank Ghi OtMI medianUSimedianl I i

median D

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Downside Risk

Texas RatioNonperforming assets and loansdaypastdue tangible equitycaitalplus reserves Levels aboveIndicate Increased probability of

I

default A B c F i

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constra sand capi

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The opiniore expressed in the report arebased on Ambassador Capital Managements independent analysis of financial data as reported to fnancial regulatorsand s intormalbn obtaired ordarned from sources believedrobe reliable Ambassadordesnot represent orguammee that Me informatbn wntaretl n m report edher acarate orcomplete Under rw circumstances shall Ambassador have any liabilrym arty person oreMyfor any loss ordamage in wholeorin part caused by resulting from orrelating roany error negligent orotherwise orothercircumstance orcontingency whin oroutside Vte control of Ambassador orany of ds directorsofficers orempbyees Thy report is for irAOrmation only and s not an offer obuy orsell anysecurity orto participate in any trading sVategy Ths report oranyportbn hereof may not he reprinted sold orredstributedvbthout the wrlen consent ofAmbassador Capital Management Opinions expressed are subjectro change wdhou notice Ambassador Captal Management oroneormoreof its direcors otticersorempbyees mayhave a posion in the securities discussed herein We will be pleased to furnish iMOrmation in Ms regard upon request

Ambassador Capital Management an independent employeeowrted investment advisory hrm dedicated exclusroery ro the feed income investment management business Founded in and headquartered in Deoitourhrtn specialties in the management offaedinmme and cash portfolbs for public and private sector retirement plans municipalifies wrporations endowments and foundations For addbnalhormationplease contactus nt

J PiFJVOLO STRcF SLITfPC ETRG En APPSoJFiCAPI hOF

Banking Research

ChemicalBank Qao

RiskRatingsOverall

Business

Demographic

Financial i

Asset QualityCapitalLiquidityProfitability


Business Analysis

Risk Rating History

Chemical Bank was established in and is headquartered in Midland MI located in Midland County The bank has total Business Risk

assets of Bln with offices located in Michigan The bank has declined in sizeover the quarter but has experiencedassetgrowth of over the past year The total loan portfolio has an overweight position in real estate loans Thereal estate a e c F

pofffolio is relatively diversified with moderate concentration risk in the residential sector The bankscoredeposits depositsthat are less than arevery strong representing a reliable and inexpensive source of funds for the bank

Total Assets Mlnsoao loor

Q

Loan Distribution

r

rj

RealfMate

Commercial

r r Consumer

Other

Real state Portfolio

farJ Residenfial

Commercial

Constr

Land

rOMer


e Demantland

NOW

MMBSavinps

TimeDeptK

aTimeAepK

Forego

Demographic AnalysisChemical Bank has a very large demographic footprint in its various markets providing healthy geographic diversification The emograpnic Risk

bankslargest demographic base is Kent County MI representing of the companysdeposits while Midland County MI

and Berrien County MI represent and respectively Unemployment within Kent County is lower than the A a c F

Michigan average Kent Countyspopulation growth has marginally improved over the past couple years relative to that of

Michigan and median household income declined recently against Michigansmedian level


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Banking Research

Financial AnalysisAmbassador views this company as investment grade and the finanical risk of this credit to be better than that of the Michiganbank average Chemical Bank presents low financial risk to its investors The overall financial trend has marginally improvedover the past quarter and has posted a small level of change over the past year

Financial Risk

A B C F

Asset quality ranks above the Michigan average but is rated below investment grade with nonperforming loans to total loans at The assetquality trend

has marginally improved over the past quarter and has posted a small level of change over the past year The bankscapital position is sound presenting little

concern with Tier riskbased capital at This trend has strengthened firmly over the past quarter and has strengthened over the past year Liquidity is

below the average in Michigan but the company is positioned to comfortably meet its shortterm obligations The liquidity score has weakened over the pastquarter and has displayed little to no change over the past year The banksprofitability is adequate and ranks above the Michigan average This trend has

marginally weakened over the past quarter but has posted a small level of change over the past year

Chg vs j Chgws I Chg vs C

rnPerfocming Lns Dro Tier RiskBased Do Ligmdy Ratio ocaI I Return on Assets DInk I soz Bank or i iBank ar MBank

Io oi j

median i IMI median I IMI median OJ i MI median r

median I US Intedian US mediani rro I US Imedian

servesto NPLs Total RlskBased Core DepositslDe osits INet Interest Margin NIMInk I j Bank i j o I Bank I Bank coos imedian i i I MI median i j D I IMI median jMl median i

i

median US median tOOro iUS median I jUS median i T f

Asset Quality Score Capital Score

Iai I I a

Liquidity Score Profitability Score

G

AsselQuality Ml levg

l A

B

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Downside Risk

Texas RatioNonperforming assets and loans D

i day past due tangible equity ca ital

plus reserves Levels aboveindicate increased probability of

j default

i

A s c F

i

ICommefClal Loans Comm RE Capital

Ratios measuring exposure to Qi

commercial real estateCRE Levels

above for CRElCapital and Constr s handCap Ij for Const LandCapitai represent high I

j risk levelsq e c F

i

r

Tangible Common Equity to Tangtbte Assets iI An addifional capital ratio that

better reflects capital positions nI

i in adistressed environmentA B i

i II

j Ambassador Downside RiskI Uses historical data from previous US i

bank failures to determine nsk ofclosure Asset quality and capital trends it

I playa inapt role In this downside riskmodel A B C F

ii

The opinipnseressed in this report arebasetl on Ambassatlor Capdal Managementsindependent analysis offinancial data as reportedto financial regulators arMs irrtormatpn obtained ortlerivetl from sources

believetl to be reliable Ambassatlor does not represent orguarantee that the information comaine in this report s edher accurate orcompete Under no dreumstances shall Ambassatlor have any liability to anyperson orentdy for any foss ordamage in wholeorin part caused by resulting from or relating roany error neglgent orothervvse orothercircumstance orwnbrgencywkhln oroutside the control of Ambassatlor or

any ofs tlirecrors officers orempbyees This reportis for information only and a not an offerto buy orsell any securely orro pamcWate in any trading strategy Ths report oranyportion hereof maynot be reprirnedsold orredstributed wittwut the wrttten mnsem of Ambassador Capttal Managemern Opinons expressed aresubject to charge without notice Ambassatlor Capttal Management orone ormoreof its directorsofficers orempbyees may hake a posttbn in the securities discussetl herein We will De pleased to furnish informaton in this regard upon request

Ambassatlor Capdal Managemem an independent empbyeeowned investment advisory firmdetlicatetl extlusively to the tfetl income investmem management business Foundetl M and featlquartered inDetrod ourfirmspeciales in the management of faetl income and cash portfolios for pudic and private sector retirement plans munidpaldies corporations endowments antl foundatbns For atltlilpnal informationplease contact us ac

L rF

Banking ResearchAttiSSAiDR

Comerica Incorporated Q j B j

Risk Ratings

Overall

Business

Demographic g

Financial

Asset QualityCapital grZ

LiquidityProfitability v

I

ftmpassador Downside Risk srII

Business Analysis

Risk Rating History

ia

C

F

Q Q Q Q Q Q Q

Comerica incorporated MIavg

Comerica Incorporated was established in and is headquartered in Dallas TX located in Dallas County TX The bankhas total assets of Bln with offices located across multiple states The bank has marginally grown over the pastquarter andhas experienced strong assetgrowth of over the past year The total loan portfolio is not very welldiversified across loan types and with a healthy number of loans concentrated commerically The real estate portfolio has a

sizable concentration in commercial real estate representing of the portfolio The bankscore deposits deposits that are

less than are very strong representing a reliable and inexpensive source of funds for thebank

Business Risk

A B C F

Total Assets MlnLoan Distribution Real Estate Portfolio

eocoo oor l oor

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i

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o

Deposit Distribution iaor

Demand and INOW i

I MM

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Time DepOOK

Time DepilxK I

rFOreign

eI

Demographic AnalysisComerica Incorporated has a strong demographic footprint in its respective markets providing healthy geographicdiversification The bankslargest demographic base is Wayne County MI representing of the companysdeposits whileOakland County MI and Santa Clara County CA represent and respectively Unemployment within Wayne County is

higherthan the Michigan average Wayne Countyspopulation growth has marginally weakened over the pastcouple years relative to that of the Michigan and median household income greatly increased recently against Michigansmedian level

Unempioyment Rate Historyte

IIs

t

m IB

g i

Wayne County MI Michigan US

Population Change vs Michigano

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to

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Demographic Risk

A B C F


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eiWavne County MI

Banking Research ItBSADUZ

Financial AnalysisAmbassador views the finanical risk of this credit to be investment grade as Comerica Incorporatedsfinancial profile is stable

Financial Risk

and ranks above average versus other Michigan banks The overall financial trend has marginally weakened over the pastquarter but has posted a small level of change over the past year A B c F

Asset quality is comfortably above the Michigan average and is reasonably inline with averages on a national basis The asset quality trend has strengthened

firmly over the past quarter and has strengthened over the past year The bankscapital position ranks well below the Michigan average but presents no

immediate concern This trend has weakened over the past quarter but has posted a small level of change over the past year Liquidity ranks slightly below the

Michigan average with the liquidity ratio at reflecting the companyswellmanaged cash operations The liquidity score has weakened over the past

quarter but has strengthened over the past year The banksprofitability ranks slightly below the Michigan average with return on average assets ROA and net

interest margin for the quarter at and respectively This trend has marginally weakened over the past quarter and has displayed little to no changeover the past year

CgvsfhPerior ming Lns fQIDk

median io D

median iBank fMI median I I

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Asset Quality Score

B

C I i

F Crgvs

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Capital Score

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B

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i n i i

Chg vs I

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Liquidity Score

L

V

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Profitabili ScoreCY

A

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Asset Quality Mllavg

Downside Risk

I TexasRatioa INonperforming assets and loans I

I day pastdue tangible equity capitalIplus reserves Levels above

Indicate increased probability of i

Idefault A B C F

w W W

ICommercial LoansW

CommRE Capltai jRatios measuring exposureocommercial real estate CRE Levelsabove for CRECapltai and

I for Const LandCapital represent highconsn s anL map

risk levelsty I

j A B C F fW

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Proftabilily EMIavg

Relative Equity PriceRealtimedata of finanaal health

TeoA B C F

iNovemberMarch

v mdReturnle

GMA Iza

a iUSBankinglndex k

L SPiNw Dec Jen Fab

Comerica Incorporated L ii

Banking IndexR I

The opinions expressed in the report arebased onAmbassador Capaal Managementsindependent analysis of financial data as reported to financial regulators and s informaton obtained orderived from sources belevedro ce reliable Ambassador does not represem orguarantee that the informaton contained m this report is edher accurate orcompete Under no circumstances shall Ambassador have any IiabMAy ro any person orerrtdyforanybss ordamage m wholeorin part caused by resuhing from orrelating manyerror neglgentorotherwsej orothercircumstance orconfingenq wdhin oroutside the control ofAmbassadororarty of sdirectorsoffcers orempbyees This report is for information only and s rwtan offer to buy orsell any security oroparticipate in anytrading strategy Ths report oranyportbn hereof may rwtbe reprvmtetl sold orredistributedwitlrout the wrdten consentof Ambassador Capdal Management Opinions expressed aresubject to changewdfout notice Ambassador Capdal Management orone ormoreofirs directors offuxrs orempbyees mayhave a positbn in hesecurities discussed herein We will be pleased ro furnish information in this regard upon request

AmbassadorCapdal Management is an independem employeeawned investment advisoryfxmdedicated exclusively to the feedincome investmem management business Founded n and headquartered in Detroitourfirmspeceles in the managememof fbed income and cash portfolios for public and private secror retlremem plans municipalRes corporatans entlowmems ardfoundations Foratldpnal information please contactus at

Yr i LOr D IrClll Nll G i vii t hAE Orv

Banking Research

First State Bank of East Detroit

Risk Ratingsoverall

Business

Demographic Gt

Financial B

Fisset QualityCapitalLiquidityProfitability rB

Ambassador Downside Risk I g

Business Analysis

Risk Rating History

AMBAfiSAtXR

Q j B

jI

A

I

C

F

J

FirstState Bank of East Detroit Mllavg

First State Bank of East Detroit was established in and is headquartered in Saint Clair Shores MI located in Macomb

County The bank has total assets of Mln with offices located in Michigan The bank has lost a sizable amount of

assets over the quarter and has experienced a large reduction in assets of Doverthe pastyear The total loan portfolio is

notwelldiversified with a heavy concentration of real estate loans The real estate podfolio is relatively diversified with

moderate concentration risk in the residential sector The bankscore deposits deposits that are less than arevery

strong representing a reliable and inexpensive source of funds for the bank

Business Risk

A B C f

Total Assets MlnLoan Distribution Real Estate Portfolid Deposit Distribution

Ih

I r ADemand andResitlentials Real Estate NOW

a

MMSamrgsW I

CommercialCommerciale

TimeDep

Consumer Constrt i xrih Land Tlme Dep

I tK

Other Other Forego

Demographic AnalysisFirst State Bank of East Detroitsdemographic footprint is very small with all of its branches dedicated to one demographic Demographic Risk

area Macomb County MI represents the banksonly deposit base Unemployment within Macomb County is

higher than the Michigan average Macomb Countyspopulation growth has weakened over the past couple years relative to A B c F

that of Michigan and median household income greatly increased recently against Michigans median level


w m

I

II

z c Etz a

MacombCounty MI MiaSigan US

Y

s

Population Change vs MichiganOB

os

D

DO

ws Mecomb County M

Median Income Change vsMichigan

S b

a

bMewmb County MI

Banking Research

Financial AnalysisAmbassador views this company as investment grade and the finanical risk of this credit to be better than that of the Michigan

Financial Risk

bank average First State Bank of East Detroit presents low financial risk to its investors The overall financial trend hasA B C F

marginally improved over the past quarter buthas displayed little to no change over the past year

Asset quality is poor and is rated below investment grade with nonperforming loans to total loans at The asset quality trend has marginally improved over

the past quarter and has posted a small level of change over the past year The bankscapital position is one of the best in Michigan withTier riskbased capital

at This trend has marginally weakened over the past quarter but has displayed little to no change over the past year Liquidity is one of the best in

Michigan and the diversification of funding provides ample liquidity in timesof needTheliquidity score has marginally weakened over the past quarter but has

posted a small level of change over the past year The banksprofitability is adequate and is slightly above the average in Michigan This trend has strengthenedfirmly over the past quarter but has exhibited extensive weakness over the past year

GhgvsINoriPerforniinginsBank v to

MImedian ioUS median

BanK s

MI median

IUSmedian i I t

Asset Quality Score

aoos zolo aolo zo atilt

ASaetQuelity Ml levg

atLiTChg vs

ITier RiskBased q

Bank tI ozi IMI median m J

US median I

ITotal RiskBased

Bank p i

IMI medianUS median i

Capital Score

IB I

f

F

agog zolo ato za ao

Cegital Mllevg

Chg vs

Liquid Ratio

Chgros

Return onAssets

oiBank Bank i vo I

MI median o i F MI median Cy J

US median i US median O t u

Core DepositslDeposits INet lnteresflNargtriNIMBank Bank r

MI median o IMPmedian

US medianl i IUS median D I

Liquidity Score Profitability Score

aoos zolo aQo zo ao

eLiquidity Ml ievg Pmfilebilily Mllavg

Downside Risk

Texas Ratio

Nonperforming assets and loans Idaypastdue tangible equitycaitalplus reserves Levels aboveIndicate increased probability ofI Idefault A B C F I

i

Commercial Loans Comm RE Capital

Ratios measuring exposure to filo

commercial real estateCRE LevelsI above for CREICapital and Constr LandCap ifor Const LandCapital mpresent high n fi

i risk levels q B C F iiI

Tangible Common Equity to Tangible Assets

Anadditional capital ratio that

better reflects capital positions o rT

I in adistressed environmentA B C F

Ii i

I Ambassador DownsideRisk

Uses historical data from previous USi bank failures to determine nsk of

closure Asset quality and capital trends Iplay a mapr role in this downside nsk Imodel A B C F i

I

The opiniorlseressetl in this report arebased on Ambassador Capital Managements iMependeM analysis offinancial data as reported to fmanctial regulators and s irrtormatbnobtained orderived from sources

believed to ce reliable Ambassador does riot represemorguarantee that the irROrmatbn contained in this report in either accurate orcomplete Under no circumstances shall Ambassador have any liability to any

person orerrtRy for any loss ordamage in wholeorin part caused by resulting from orrelating roanyerrornegligent orotherwise orothercircumstanceorcontingency wAhin oroutside the control of Ambassadoror

arty of its direrxors officersoremployees This report is for irrtormaiion only and s not an offerto buy orsell any security orto participate in arty trading strategy Ths report orany portbn hereof may rwtbe repnmedsold orredstribtrted without the written censem of AmbassadorCapal Managemerrt Opinbns expressed aresubject to change wthoutrptice Ambassador Capital Management orone ormoreof Bs directorsofficers oremployees may have a position in the securdies dscussed herein We will ce pleased to furnish information in this regam uponrequest

Ambassador Capital Management is an independent employeeownedinvestment advisoryfrm dedicated exclusively to the faced inceme invetmem management business Founded in and headquartered inttroit ourfirm speciales hthe managemeMUf focetl income and cash poNOlps for public and private sector retirement plans muniapalaies corporations endowments and fouMatons For additbnal informatonplease contact us at

SOU GRLUOpSTREET UITC IHr

Banking Research MFiAHrfOR

Huntington Bancshalres incorporated Qa Zo j j

Risk RatingsOverall a

Business

Demographic Cf

Financial

Asset QualityLL

SCsa lCapita L

Liquidity a

Profitability i g


V

Risk Rating Historys

AP

I

C

s F

Q Q Q G Q Q

Huntington Bancshares Incorporated MIavg

Business AnalysisHuntington Bancshares Incorporated was established in and is headquartered in Columbus OH located in FranklinCounty OH The bank has total assets of n with offices located across multiple states The bank has declined in

size overthe quarter but has experienced asset growth of over the past year The total loan portfolio is somewhatdiversified with in real estate loansThe real estate portfolio is relatively diversified with moderate concentration risk inthe residential sector The bankscore deposits deposits that are less than are very strong representing a reliableand inexpensive source of funds for the bank

Business Risk

A e C F

LoamDistribution Real Estate Portfolio De osit DistributionTotal Assets Mln P

soooo lover taoI ioo y

r

Demandand@ I ResidentialReal Estate SNOWi

b

Commercial SavingsI Commercial

p tx

t

TimeDeplmK

Consumer Constrp f Land Time Dep

tK

ther Other s Foreign

Qpaj

Demographic AnalysisHuntington Bancshares Incorporated has a solid demographic footprint in its respective markets providing adequate Demographic Risk

geographic diversification The banks largest demographic base is Ohio representing a of the companysdeposits while

Michigan and Pennsylvania represent and respectively Unemployment within Ohio is lower than the A a c F

Michigan average Ohios population growth has weakened over the past couple years relative to that of Michigan and median

household income significantly declined recently against Michigansmedian level


I

I

z o s

z o

Ohio Michigan US

Population Change vs MichiganDB

O

ll

A

U

Ohio


i

Dt

liI

zo I

Y

I

L I

lD l

hio

Banking Research AAiFSAIOFZ

innCIiAnBiySISFinancial Risk

Ambassador views this company as investment grade and theflnanical risk of this credit to be better than that of the Michiganbank average Huntington Bancshares Incorporated presents low financial risk to its investors The overall financial trend has

marginally weakened over the past quarter but has posted a small level of change over the past year A e c F

Asset quality is just abovenoninvestment grade and is slightly above the Michigan average The assetqualify trend has marginally improved over the pastquarter and has posted a small level of change over the past year The bankscapital position is strong presenting Iittie concern with Tier riskedbased capital at

This trend has weakened over the past quarter but has posted a small level of change over the past year Liquidity is stable and positioned to meet

unexpected funding needs over the shortterm The liquidity score has marginally weakened over the past quarter and has displayed little to no change over the

past year The banksprofitability is adequate and ranks above the Michigan average This trend has shown significant weakness over the past quarter but has

posted a small level of change over the past year

Chg vs vs Ch vs I Chg vs

FonPerformingLnstDflg TerRiskiBased rC ILiquiRatio ReturnonAssets

Sank II

B

nk Mamedian oI Batk I

o

rAI median io MI median MI median I e

S median US Imedian I US mediaN US median Ieservesto NPLs Total RiskBased CoreDepositslDeposits INet Interest Margin NIMSank Bank a B Bank l os Bank I

AI median lr iy MI median MI median MI median

S median I aUS median US median US median I I

Asset ualit Scorey Capital Score Liquidity Score Profitabili

Scorr

I mf

rI

i sA

III

BB B B

C I C a vy

F sI m F FI

t

d

Asset Quality MI lavg Capiial MI av Li uidit MI av Profltabillty Mf avI Y l

Downside Risk

I Texas RatioI Nonperforming assets and loans

day past due tangible equity cagitalI plus reserves Levels above

Indicate increased probability of o

default

i

A a c F

i COmtrlerClal Loans CommRE Capital jRatios measuring exposure to Tcommerolal real estateCRE Levels Iabove fOr CRECapital andfor Const LandCapital represent high

Constr d i Cap jnsk levels

Ii

A B C F

Relative Equity Price

Realtime data of financial health

A B C FI

rINovember March

smo ReWrn

HBANIUSBanking Index

SPj

Nw Dec Jen Feb

Huntington Bancshares Incorporated L

USBanking Index R

The opinions expressed in the report arebased on Ambassador Capdal Managements independent analysis oFfinancial dataas reported afinancial regulators arM is informaton obtained orderived from sources believedbe reliable Ambassador tlces rat represem orguarantee that the informaton Wrrtained inthis report is edher accurate orcomplete UMer racimumstances shall Ambassador have any IiabiRy a arty person oremity

for anybss ordamage in whole or ro Dart caused by resulting from orrelating many error neglgem orotherwise orothercircumstance orcontingency wdhinoroutside me control of Ambassadororanyof as directorsofferers orempbyees This report for informatlon only and s not an oRer abuy orsell any securityor to participate in any tradingstrategy Thsreport orany portion hereof may not be reprinted sold orredtributedwittaut the written consemof Ambassador Capkal Management Opinions expressed aresubjecta change wtqu notice AmbassadorCapal Managemem orone ormoreof its drectorsofferers oremployees mayhave a positron intta securities discussed herein We wdl be pleased a famish information in this regard upon request

Ambassador Capkal Management is an independent employeeowned investment advisory hnn dedicated exclusively athe feedincome investmem managemem business Founded in and headquartered in Detrodourflrm speciales in the managememofffxetl inmme and cash portfolbs forpublic and private sector retiremerrt plans municpalities corporations entlowmersand fouraatbns For addional information please contactus a

GLC STRE I MoASSNVORiGPIcCOhq

Banking Research AMBASSDOR

eyGOrP Q

Risk RatingsOverall

Business gDemographic iB

Financial BAsset Quality g

CapitalLiquidity g

Profitability B c

Ambassador Downside Risk SGy

Business Analysis

Risk Rating History

Q

KeyCorp was established in and is headquartered in Cleveland OH located inCuyahoga County OH The bank hastotal assets of Bln with offices located across multiple states The bank has declined insize over the quarter andhas experiencedalarge reduction inassets of over the past year The total loan portfoBo iswelldiversified with in

real estate loans and with a healthy number of loans concentratedcommerically The real estate portfolio is relativelydiversified with moderate concentration risk in the residential sector The banks core deposits deposits that are less than

are very strong representing a reliable and inexpensive source of funds for the bank

Business Risk

A B C F


ttoooo ooi

Real Estate

Commercial

RConsumer

Olher

Q


t oor

sResidential

Na f Commercial

Constr

Land

IOther

o


f

i DemandandNOW

I

f MM

Savings

Time DepK

TimeDepK I

IIForeignII

Demographic AnalysisKeyCorp has a strong demographic footprint in its respective markets providing healthy geographic diversification The banks Demographic Risk

largest demographic base is Ohio representing of thecompanysdeposits while New York and Washington representand respectively Unemployment within Ohio is lower than the Michigan average Ohiospopulation A B c F

growth has weakened over the past couple years relative to that of Michigan and median household income significantlydeclined recently against Michigansmedian level

Unemployment Rate Historytz

IIII

I

a

o is E t

Ohio Michigan US

Populatlon Change vs MichiganOB

O

o

oz

fi

e

r o

zom zoo zoos zoto

Oho

Median Income Change vsMichiganrYy

I

oo j r

I

i

fi

sao

zooi zaofi zoos zota

ehio

Q Q Q Q

KeyCorp MIavg

Banking Research

Chg vs

Tier RiskBased zottg

Bank i

MI median

US median x S i

Total RiskB ased

Bank eor

MI median U I

US median i

Financial AnalysisFinancial Rlsk

Ambassador views the finanical risk of this credit to be investment grade with minimal downside risk KeyCorpsfinancial

position is solid presenting little concern to its investors The overall financial trend has marginally weakened over the pastquarter but has posted a small level of change over the past year A e c F

Asset quality is satisfactory and is comfortably above the Michigan average presenting no immediate concern The asset quality trend has marginally improvedover thepast quarter and has strengthened over the past year The bankscapital position is one of the best in Michigan with Tier riskbased capital at

This trend has marginally weakened over the past quarter and has displayed little to no change over the past year Liquidity is below the average in Michigan but

the company Is positioned to comfortably meet its shortterm obligations The liquidity score has weakened over the past quarter buthas posted a small level of

change over the past year The banksprofitability is adequate and ranks slightly below the Michigan average This trend has marginally weakened over the pastquarter and has exhibited extensive weakness over the past year

rIII

NonPerforming Lnsr

Chg vs

zottg

Bank I ot

MI median X i Ci IUS median I

Reserves to NPLsBankMI median

US median tG I

Asset Quality Score

Asset Quality Mlavg

at Score

Chg vs

LiquidyRatio ottC

Bank

MI median I r b

US median l

Core DepositslDepositsBank oai IMI median j i

US median I U

Score

II

s i

Capita Mlavg Liquidity MIavg

Chg vs

iReYurn on Assets tC

Bank opII

MI median I e t i

US medianINetlnterest Margin NIMBank Ipio

MI median I IUS median I io i

Profitability Score

Im

t

dQ

Profitability MIavg

Downside Risk

Texas Ratio Relative Equity Pricen rrormin assets and loansg I Reaftimedata of financial health

tarv sl ov Ye es LePl ahP

Indicate increased robabili ofde r I a I i bu

ItfauIl

a B C IF I Ii E

A e C F

I

i

i NovemberMaroh

s asmo Return

ICommerclBlLoanS CommRECapital j KEYIRatios measuring exposure to Aio i i s a US Banking Index k

al real estate CR Levelscommerc E i SPforCRECapital and

i fobr Cons LandCapitafrepresen highconror aidcap a a

I Nov ez

n

raezrisk levels s R

IA B C F KeyCorp L USBan king Index R I

The opinions expressed inthis report arebased on Ambassador Capital Managementsirdependerrt analysis of financial tlata as reported to faancial regulators and s iMOrmatbn obrainetl orderived from sources belevedto be reliable Ambassador doesnot represent orguarantee that the vHOrmation contained M this report is either acwrate orcomplete Under no circumstances shall Ambassador have any liability aany person orentityfor anydss ordamage in whole orn part caused by resulting from orrelating aanyerror negligent orotherwise orothercircumstance orcomirgency within oroutside the control of Ambassador orany ofits directorsofferers oremployees This report rs for informatgn only and s not an offer ro buy orself any security orto participate in arty trading strategy This report oranyporidn hereof may rat be reprerted sold orredstributedwithout the wrdren consent of Ambassador CapBai Management OpMUns expressetl aresubject to charge wdhout notice Ambassatlor Capital Management orone ormoreof sdsectors officers oremployees mayhave a poshbn in the securities tliscusse herein We will be pleased afurnish irrtormatbn h Ms regartl upon request

Ambassador Capital Management s an indeperldem employeeowned investmem advisoryfirmdedicated exclusively athe faed income investment manapemem business Founded in and heatlquartered in Detroitourfirmspeciales in the management offaed inmme and cash portfolds for public and private sector retirement plans municipalities corporatbns endowmems and foundations For addkbnal nfonnatbn please contactus at

Y L oTE U

Banking Research MfiASSAtCIi

PNC Financial Services Group Inc Q I

Risk RatingsOverall g

Business

Demographic

Financial g

Asset Quality tC rCapitalLiquidityProfitability i


z

B


oo

A

ePennsylvania

Risk Rating HistorymiCa

A

B

C

F

Q Q Q Q Q Q

PNCFinancial Services Group Inc MIavg

Business AnalysisPNC Financial Services Group Inc was established in and is headquartered inPittsburgh PA located in AlleghenyCounty PA The bank has total assets of Bln with offices located across multiple states The bank has

marginally grown over the past quarter and has experienced assetgrowth of over the past year The total loan portfolio is

welldiversified with in real estate loans and witha healthy number of loans concentratedcommerically The real estate

portfolio is relatively diversified with moderate concentration risk in the residential sector The bankscore deposits depositsthat are less than arevery strong representing a reliable and inexpensive source of funds for the bank

Business Risk

A B C F

Total Assets MlnLoan Distribution Real Estate Portfolio Deposit Distribution

i y n

t Demand and

Real Estate I ResidentialNOWI

Commercial Savings IiiI Commercial rri

f I KDepConsumer Constr

i Land TimeDepL

AliDK

Other Other FOreignIi

Q

I

Demographic AnalysisPNC Financial Services Group Inc has a strong demographic footprint in its respective markets providing healthy geographic Demographic Risk

diversification The bankslargest demographic base is Pennsylvania representing of the companysdeposits while Ohio

and New Jersey represent and respectively Unemployment within Pennsylvania is lower than the A e c F

Michigan average Pennsylvaniaspopulation growth has substantially weakened over the past couple years relative to that of

Michigan and median household income greatly declined recently against Michigansmedian level


i E z

Pennsylvania Michigan US

P

b

opulation Change vs Michiganh

i

PennsNvania

Banking Research

Financial Analysis Financial RiskAmbassador views the finanical risk of this credit to be investment grade as PNC Financial Services Group Incsfinancial

profile is stable and ranks above average versusother Michigan banks The overall financial trend has weakened over the past

quarter but has posted a small level of change over the past year A a c F

Asset quality is just abovenoninvestment grade andisslightly above the Michigan average The assetquality trend has marginally improved over the past

quarter and has strengthened over the past year The bankscapital position is one of the best in Michigan with Tier riskbased capital at This trend has

weakened over the past quarter buthas strengthened over the past year Overall liquidity is sound with the liquidity ratio at reflecting the companyswell

managed shortterm funding operations The liquidity score has marginally weakened over the past quarter but has posted a small level of change over the past

year The banksprofitability is satisfactory and above its peer group average presenting no immediate concern to operations This trend has substantiallyweakened over the past quarter and has exhibited extensive weakness over the past year

hg c Chg vs I

NonPerforrmngLns II TierlRiskBased C

Bank a Bank IMI median MI median

I

US lmedian I I US median L

Reserves to NPLs Total RiskBased

Bank Bank

MI median I MI median j U

US median US median

ChD vs

LiquidyRatio otQI

Bank a

MI median j O

US median

Core DepositslDepositsBank I ts

IMI median F

US median

Chg vs

Return on Assets tC

Bank I

MI median I

US median

i sosIv

st MarginNIMet Inter eN

Bank p

MI median ro

US median i I

Asset Quality Score Capital Scores Ib li

B I E

CI

N iI

n

F iF

aoos zoto auto zntt antt QOS into auto zntt antt

Asset Quality MIavgCapital MIavg

Downside Risk

Texas Ratio a I

Nonperforming assets and loansday past due tangible equity capital Iplus reserves Levels above

GIndicate increased probability ofdefault A B c F i

COmmerClal Loan

I

Comm RE Capital

Rados measuring exposure to tIBlcommercial real estate CRE Levelsabove for CREICapital andfor Const LandCapital represent high

conrotr Lard cap

irisk levels

A B C F

i

Liquidity Score

ft

tirii

I

I FI

anon znto auto zott antt

Liquidity MIavg

I

Ar

B

C

Is F

aoos zoto wto zmt aoft

Profilabilily MIavg

Relative Equity PriceRealtimedata of financial health

I fas

A B C F

z I

NovemberMarchmo Return

ss sPNC

Ii USBankI IIas

SPig

Nw Sec Jent Feb II

PNC Finanaal Services Group Inc L

USBanking Index R II

The opinions expressed in Ms report arebased on AmbassatlorCapRal Managememsindependem analysis of financial tlata as reported to financial regulatorsantl s urtormafion obtained ortlerived from sources believetlto be reliable Ambassador tloes rot represent orguarantee that the mformatbn contained n this report is ekher accurate orwmplete Under rw circumstances shall Ambassador have any liabildy to any persm orentityfor any bssortlamage in whole orin partcaused by resultxgfrom ofrelating b anyerror neglgent orotherwise orothercircumstarxxorcentlngency within oroutside the control of Ambassadororany of is direaorsofftcer oremployees This report afor imormation only and not an offerto buy orsell any security orto participate in any tradirg strategy Ths report orany portion hereof may rqt be reprinted sold Orredsbibuted

wiNOUt the wriaen consent ofAmbassador Capital Management Opinbns expressed aresubjecfto change wdfautnotice Ambassador CapRal Management prone ormoreofsdirectors offroers oremployees maybare a positbn in the securities discussed herein We will he pleased ro furnish informatbn M the regard upon request

Ambassador Capdal Managemem is an intlependent employeerowned investmentadvisory frcm dedbatetl exclusively to the faedincome investrnerx management business Foundetl in antl freadquarteretl m Detroitourfirmspeciales in the managementoffbced income and cash porGOlbs forpublk and private sector retlremem plans municgalitles corporations endowmems and foundations For addEbnal informatbn please wntact

us aL

tD GfzISLtiGLC STRE SOZ GtTRC hIl AMaBASSIDGRCAPITAICODI

Banking Research

TCF Financial Corporation

Risk RatingsOverall g i

Business

Demographic iBi

Financial u

Asset QualityCapitalLiquidity gProfitability I g i

Ambassador Downside Risk g

z

B

Risk Rating Historyu

A

C

Q j g

F

Q Q Q Cl C Q Q

TCFFinancial Corporation MIavg

Business AnalysisTCF Financial Corporation was established in and is headquartered in Wayzata MN located in Hennepin County MN

The bank has total assets of Bln with offices located across multiple states The bank has declined insize over the

quarter but has experienced assetgrbwth of overthe past year The tbtal loan portfolio has an overweight position in real

estate loans The majority of the real estate portfolio is residential representing pf the total amount The bankscore

deposits deposits that are less than arevery strong representing a reliable and inexpensive source of funds for the

bank

Business Risk

A e C F


zooooi

Real Estate

Commercial

tDooO I

s S Consumer

Other

Q


toot

t

Residential

aommercial

i

ConstrLand

Other


I Demand andNOW

i IeMMSavings

Time DepOOK

Time DepK

Foreign

Demographic AnalysisTCF Financial Corporation has a strong demographic footprint in its respective markets providing healthy geographicdiversification The bankslargest demographic base is Minnesota representing of the companysdeposits while Illinois

and Michigan representi and respectively Unemployment within Minnesota is lower than the Michiganaverage Minnesotaspopulation growth has marginally weakened over the past couple years relative to that of the Michiganand median household income significantly declined recently against Michigansmedian level


z s E Y z o

Minnesota Michigan US


oe

s

az

D ZO

lsMmnestz

Demographic Risk

A C F


z

a

to

zoo zae zoos zom

Minnesota

Banking Research

Financial Analysis Financial RlskAmbassador views the finanical risk of this credit to be investment grade TCF Financial CorporationsoveralLfinancial profile is

slightly below the Michigan bank average and is below the average of the national peer group The overall financial trend has

marginally weakened over the past quarter but has experienced considerable improvement over the past year A B c F

Asset quality is poor and is rated below investment grade with nonperforming loans to total loansat The asset quality trend has marginally weakened over

the past quarter and has displayed little to no change over the past year The bankscapital position is one of the best in Michigan withTier riskbasedcapital at

This trend has weakened over the past quarter but has experienced substantial improvement over the past year Liquidity is satisfactory and presentsno immediate concern to the banksability to cover funding needs The liquidity score has marginally improved over the past quarter and has experiencedconsiderable improvement over the past year The banksprofitability is adequate and is slightly above the average inMichigan This trend has weakened over the

past quarter and has weakened slightly over the past year

ir

IIIIIIYrf

Im

Chg vs Chg vs

rnPerformingLns oitC TierRiskBased oto

mk a i Bank oos

median o t o IMI medianI

i r

medlan I i US medianf

serves to NPLs Total RiskBased

Ink I i Bankmedian I e j MI median I a I

median I j IUS median I I

Asset Quality Score

I

G

j Chg vs

LtiquidyRatio ottcBank lo i ot

iMI median ioUS median i e

Core DeoositslDeposfts

BankEMI median

US median i

Liquidity Score

F

coos zolo aoto aa

Liquidity Ml iavg

Chg vs

Return on Assets otiQ Iank o o I

MImedian vQI

US median i

INetlnteres t Margin NIMBank oo

MI median j I U

US medianiF

M

rI

v

c iyaoo zato aolo Q aa

Profilability Mlavg

G

F

Asset Quality MIavg

Capital Score

XJ

P

FI

coos zoto auto zott aott

rCapital MIavg

Downside Risk

Texas Ratio

r

Nonperforming assets antl loans

day past due tangible equity capital

I plus reserves Levels aboveI Indicate Increased probability of xf defaulti

A B C F

l

i

MCommercial Loans Comm RE CapitalRatios measuring exposure to z fp wi commercial real estate CRE Levelsabove for CRECapital andfor Const LandCapital represent high

Constr Land Cap i

I risk levels qo

iI

A B C F

Relative Equity Price High RiskZealtime data of financial health

i A B C F

I

November March

I i mo Return

ts

B

sa US Banking Inde O

P iI

Nw Oec Jen Feb

TCFFinancial Corporation L

USBanking Intlex R

The opinpnseressed in tha report arebased on AmbassadorCapelal ManagemerrcsiMependent analysis of financial data as reported to fmarxial regularors ands iMOrmanobtained orderived from sources believedto be reliable Ambassador does not represem orguarantee that the information contained in this report is eelher acarate orcomplete Under no circumstances shall Ambassador have any liabdily ro arty person orerrtayfor any bssordamage in vRwle orin part carsed by resulting from orrelating roanyerror neglgent orotherwise orothercccumstance orcontlngency wdhinorornside the control of Ambassadororanvof as directors

offlCers oremployees This report is for iMOrmatbn only and s not an offer to buy orsell any securely orto participate in any ratling strategy This report oranyportbn hereof may trot be reprinted sold orredistributedvrithout the wrelten consent ofAmbassador CapRal Managemerrt Opinbns expressetl aresubject to change weltrout notice Ambassatlor Capdal Management orone ormoreof hs directors officers oremployees mayhave a position in the securities discussed herein We will be pleased to furnish Informatgn in the regard upon request

Ambassador Capdal Management is an independent employeevwned investmentadvisory fam dedicated exclusively to the feedincome investment management business FourMed in antl headquartered in Detroelourfrm speciales in the managementoffaetl income and cash portfolps for public and private sector retlremerrt plans municipalities corporations endowmeMS and fouMations For addonal information please contactus at

mom

r

Banking Research

PrivateBancorp inc Qazo

Risk RatingsOverall

Business

Demographic

Financial

AssetQualityCapitalLiquidityProfitability


Business Analysis

Risk Rating Historym

A

B

I

F

Q Q Q Q Q Q C

PrivateBancorp Inc MI avg

PrivateBancorp Inc was established in and is headquartered inChicago IL located in Cook County IL The bank has

total assets of Bln with offices located acrossmultiple states The bank has exhibited healthy growth over the pastquarter but has experienced an asset reduction of D over the past year The total loan portfolio is somewhat diversified

with in real estate loans and with a healthy numberof loansconcentrated commerically The real estate portfolio has a

sizable concentration incommercial real estate representing of the porffolio The bankscore deposits deposits that are

less than are strong representing a captive antl costeffective source of funds for the bank

Business Risk

A B C F

TotalAssets MlnLoan Distribution

taooo toot r aK

Real Estatemw r

tv

t

aooo CommercialRConsumer

kfYOther

o

Q


eResidential

Commercial

ConstrLand

Other


tk r

Demand and

NOW

MM

Savirgs

TimeDepOOK

Time DepK

Foreign

Demographic AnalysisPrivateancorp Incsdemographic footprint is relatively small with a sizable amount of its deposits and branches dedicated to

one demographic area The bankslargest demographic base is Cook County IL representing of the companysdepositswhite Oakland County MI and Kane County IL represent and respedtively Unemployment within Cook County IL is

higher than the Michigan average Cook County ILs population growth has marginally weakened over the pastcouple years relative to that of the Michigan and median household income significantly declined recently against Michigansmedian level

Unemployment Rate Historytz

i

mwtD

ii

Cook County IL Michigan US

Population Change vs Michiganto

oe

i

DD

ai

zom zone zoos zoto

RCook Gouny IL

Demographic Risk

A B C F

Median Income Change vsMichiganao

zo

Da

E D

i

I

zoos zoos zoos zoto

CokCounty L

Banking Research litilf AIR

Financial AnalysisAmbassador views the finanical risk of this credit to be investment grade withmoderate downside risk PrivateBancorp Incs

Financial Risk

financial position is solid slightly above the Michigan bank average The overall financial trend has marginally improved over

thepast quarter and has posted a small level of change over the past year A B c F

Asset quality is poor and is rated below investment grade with nonperforming loans to total loans at The assetquality trend has marginally improved over

thepast quarter and has posted a small level of change over the past year The bankscapital position is very strong with Tier riskbasedcapital at

representing favorable regulatory levels This trend has shown significant weakness over the past quarter buthas posted a small level of change over the past

year Liquidity is below the average in Michigan but the company is positioned to comfortably meet its shortterm obligations The liquidity score has marginallyimproved over the past quarter and has posted a small level of change over the past year The banksprofitability is below the average in Michigan with return on

average assets ROA and net interest margin for the quarter at and respectively This trend has marginally weakened over the past quarter but

has posted a small level of change over the past year

Chg vs

NonPerforminLnsBank a i oai I

MI median t

USfinedian I i

Reserves to NPLsBank I

IMI median i

US median I

Asset Quality Score

k

B

C

u

AsseDuality Mllavg

Chg vs

jTler RiskBased

Bankr

aj

MImedianIUS Imedianl I

BankMI median G

US median O D

Capital Score

tjl E

j C

F IIs

Capial MIavg

Chg vs

Liquid Rya tio c

BankiMl median I v

SUS median i

Core DepositslDepositsjBank jMI median v

IUS median I Q I

Liquidity Score

Ii r

f

C

f

Liquidity MIavg

Chg vs

Return on Assets oaiBank j oaia Iol jMI median O

IUS median I o Ir

fNet Interest Margin NIMBank j i vooiMI median OrIUS median

Profitabili Score

A

Downside Risk

j Texas RatioNonperforming assets and loansday past due I tangible equity cagitali plus reserves Levels above Do i

I Indicate Increased probability ofdefault A B C F I

II

r

COmmerClal Loans Comm RE CapitalRatios measuring exposure to t I

I commercial real estate CRE Levels

i above forCRECapital andd f Cap j

I for Const LandCapital represent highrisk levels

i

IA B C F

i

IC

j

F

a zolo aQo a

Profitabilily MIavg

Relative Equity PriceRealtime data of fmanctal health

iA B C F

r Z NovemberMarch

mo ReturrPVTBI

US Banking IndexSP

g INw Deo Jan Fab

Privateancorp Inc L

USBanking Index R

The opinbns expressed in thsreportarebased on Ambassatlor Capaal Managements irgepentlent analysis of financial data as reported to fnancial regulators and s informatlonobtaretl orderNed from sources belevedto be reliable Ambassatlor does rqt represent orguarantee that the nformaton contained m this report is either accurate orcomplete Under no circumstances shall Ambassatlor have any liabdRy ro anyperson oremayforanybssordamage in wholeorM part caused by resulting from or relating toany error neglgent orotherwise orothercecumstance orwntingency wdhinoroutside the control ofAmbassatlor orarty of ks directorsoffxers orempbyees This report is for informatbn only and s not an offer to buy orsell anysecurity orto participate er arty trading strategy Ths report oranyportion hereof may not be reprmWsold orredistributedwithout the written consent ofAmbassatlor Capal Managemern ODmpns expressed aresubject to change without notice Ambassador Capital Management orone ormoreof its direchrs officers orempbyees mayhave a position in the securities discussed herein We will be pleasetlro furnish informatbn m thsregard uponrequest

Ambassador Capital Management is an independent empbyeeowned investment advisory fmtletlicated exclusisely bthe fudincome investment management business Founded in and headquartered m Detroitourfrtn speciales in the management offired inmme and cash poMOlios forpublic antl private sector retirement plans municipalities corporations endowmerrts arq foundations ForadtlIOnal nformafun please contactus at

o oTREE n AllFS COfiCkP CAL

Banking Research

Level One Bank

Risk RatingsOverall

Business

Demographic

Financial

Asset QualityCapita I

LiquidityProfitability


B

B

Risk Rating History

GfYitn tvinrvNCIMCMr

Q B

I A I

I

C

we

m F

Q Q C Q Q Q Ct

LevelOne Bank Mllavg

Business AnalysisLevel One Bank was established in and is headquartered in Farmington Hills MI located inOakland County The bank Business Risic

has total assets of Mln with offices located in Michigan The bank has marginally grown over the past quarter andhas experienced sizeable asset growth of over the past year The total loan portfolio has an overweight position in real a e c F

estate loans and with a healthy numberof loans concentrated commerically The real estate portfolio has a healthyconcentration in commercial real estate representing D of the portfolio The bankscore deposits deposits that are less

than are strong representing a captive and costeffective source of funds for the bank

Total Assets Mln Loan Distribution Real Estate Portfolio Deposit Distribution

k sx l

iyaResideniial

A Demantl and

I Real Estate m fy NOWW

h st

MM Sa swD

Commercial Commercial

rs Time Dep

I

w Consumer COnstrif ti Land TimeDep LtK

Other Other i poregn

ID O L i i

Demographic AnalysisLevel One Banksdemographic footprint is very small with all of its branches dedicated to one demographic area Oakland demographic Risk

County MI represents the banksonly deposit base Unemployment within Oakland County is lower than the

Michigan average Oakland Countyspopulation growth has marginally improved over the past couple years relative to that of A B c F

Michigan and median household income significantly increased recently against Michigansmedian level

Unemployment Rate Historyta

jII

e iI

a I

o g ii oz

Oakland County MI Michigan US

Population Change vs MichiganD

D

Ds

Da

Dz

D

DD

Oakiend County MI

Median income ChangevsMichigan

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Banking Research

Financial AnalysisAmbassador views the finanical risk of this credit to be investment grade given Level One Bankssolid and healthy financial

Financial Risk

profile and limited potentail of downside risk The overall financial trend has strengthened firmly over the past quarter buthasA B C F

displayed little to no change over the past year

Asset quality is comfortably above the Michigan average and is slightly higher than averages on a national basis The assetquality trend has demonstrated

sizeable improvement over the past quarter but has displayed little to no change overthe past year The bankscapital position is one of the best in Michiganwith Tier riskbased capital at This trend has marginally weakened over the past quarter but has displayed little to no change over the past year

Liquidity is below theaverage in Michigan but thecompany is positioned to comfortably meet its shortterm obligations The liquidity score has marginallyweakened over the past quarter but has experienced considerable improvement over the past year The banksprofitability ranks slightly below the Michigan

average with return on average assets ROA and net interest margin for the quarter atp and respectively This trend has substantially weakened over

the past quarter and has exhibited extensive weakness over the past year

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Bank I gk XMI median I Obi

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Reserves to NPLs

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Asset Quality Score

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Capital Score

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Texas Ratio dNonperformingassets and loans

day pastdue I tangible equity cagitalplus reserves Levels above

mdicate Increased probability of nGdefault A B c F

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Ratios measuring exposure to isscommercial real estate CRE Levels

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risk levels

IA B C F

a

Tangible Common Equity toTangible Assets

Anadditional capital ratio thatbetter reflects capital positionsin adistressed environment A e C F

i Ambassador Downside Risk

Uses historical data from previous US ij bank failures to determine risk ofI closureAsset quality and capital trends

play a major role m this downside riskT

model A B C F

I

The opinbris expressed in thsreport arebased on Ambassatlor Capital ManagemerrtsinependenY analysis of financial data as reported to fmancial regulators arM s information obtametl ordenied from sources

believfd to be reliable Ambassador doesnot represem orguarantee that the information comained inthis report s edher accurate orcomplete Untler no dreumstances shall Ambassadorhave any liability ro anyperson oremy for any loss ordamage in whole orin part caused by resulting from Or relating to any error Inegligem orOtherwise orothercvcumstance orcontingency wMhin oroutsitle the comrol of AmDassatlor or

any ofs directors offKers orempbyees Ths report Ls for informaton only and not an offerto buy orself any searity orto participate in any tratling strategy Ths reportoranyportion hereof may not be reprimedsoltl orrestributed wRhout the written mnsentof Ambassador CapAal Management Opnpns expressetl aresubject to change wittwut notice AmOassador Capital Management orone ormoreof its directorsofficers oremDbyees mayhave a DDSlhpn inthe securities tliscussetl herein We will be pleasetl to furnish iMormafbn itmis regard upon request

Ambassador CapRal Management rs an intlepentlent employeeownetl investment atlvisory frm dedicated exGusively m the faed income investmem management business Founded n arW headquartered m

oetrod ourfirtn speciales in the managememofFaed income and cash poNolbs for public and private sector retirement plans munidpaliDes corporatbns eraowments and foundations For addNOnal information

please CmadtUs at

SOG GRSWD TREET UIL t Rrr

Banking Research

Wolverine Bank Federal Savings Bank

Risk RatingsOveral

Business

Demographic B

Financial

Asset QualityGapitalLiquidity i

Profitability


Business Analysis

AMEAADOKrA AMAtMtrr

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Risk Rating History

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WIvedne Bank Federal Savings Bank MIavg

Wolverine Bank Federal Savings Bank was established in and is headquartered in Midland MI located in Midland

County The bank has total assets of Mln with offices located in Michigan The bank has declined insize over the

quarter and has experienced a reduction in assets ofa over the past year The total loan portfolio is notwelldiversified

with over concentrated in real estate The real estate portfolio is diversified demonstrating low concentration risk in anyone category The bankscoredeposits deposits that are less than are very strong representing a reliable and

inexpensive source of funds for the bank

Business Risk

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Demographic AnalysisWolverine Bank Federal Savings Banks demographic footprint is relatively small with a sizable amount of its deposits and Demographic Risk

branches dedicated to one demographic area The bankslargest demographic base is Midland County MI representingof the companysdeposits while Saginaw County MI comprises Unemployment within Midland County is D A B c F

lower than the Michigan average Midland Countyspopulation growth has weakened over the past couple years relative to that

of Michigan and median household income greatly declined recently against Michigansmedian level

Unemployment Rate Historyz

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Midland County Ml Michigan US

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Banking Research ABASSatOtZ

Financial AnalysisFinancial Risk

Ambassador views the finanicai risk of this credit to be investment grade with moderate downside risk Wolverine BankFederal Savings Banksfinancial position is solid slightly above the Michigan bank average The overall financial trend has

A e c F

marginally weakened over the past quarter and has displayed little to no change over the past year

Asset quality is slightly above theaverage inMichigan but is rated below investment grade with nonperforming loans to total loans at The asset qualitytrend has marginally weakened over the past quarter and has exhibited weakness over the past year The bankscapital position is one of the best in MichiganwithTier riskbased capital at This trend has marginally weakened over the past quarter but has displayed little to no change over the past year

Liquidity ranks well below the Michigan average but is enough to meet shortterm funding commitments The liquidity score has weakened over the past quarterand has weakened slightly over the past year The banksprofitability is below the average in Michigan with return on average assets ROA and net interest

margin for the quarter at and respectively This trend has marginally weakened over the past quarter but has experienced considerable

improvement over the past year

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COmmerClal Loans Comm RE CapitalRatios measuring exposure to T rcommercial real estate CRE Levels i

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risk levelsi

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Ambassador Downside RiskUses historical data from previousUS Ibank failures to determine risk of

i closure Asset quality and capital trends

play a major role in this downside riskmodel A B c F

iiI

The opinbre expressed in ihS reportambased onAmbassador Capdal Managementsirgeperldent analysis of fnancial darn as reported to faancial regulators and s information obtained orderned from sourcesbeleved W to reliable Ambassador does ratrepresent orguaramee that the infonnancontained in this report s edher accurate orcomplete Under no circumstances shall Ambassador have any IiabNity aanyperson orermty for any loss ordamage in wfale orin partcaused by resukvg frem orrelating aanyerror negligent orotherwse orothercircumstancear comingency wdhin oroutside the centrol ofAmbassador or

arty of ks directors officers oremployees Ths report is for information only and s rat an offerto Duy orsell any security orro particgate et any trading strategy Ths reportorarty portbn hereof may rat be reprintedsold orredstriDtrted witlau the writtenmnsentof Ambassador Capital Managemer Opinons expressed aresubject to change wiUrout ratice Ambassador Capital Management oroneormore of hs directorsofficers orempbyees may have a posflpn in the securhies discussed herein We will be pleased ofurnish iMOrtnatbn in this regard upon request

Ambassador CapRal Management is an independent empbyeeowned ineestmeM adHSOry fxm dedicated euclusicoty atfre fbed income investrnerrt management business FourWed m and headquartered inDetrod ourfirmspeciales in the managemeMOf fcetl income and cash portfolios for public and private sector retlrement plans munippalNes corporations ergowments and foundations For additbnal informatonplease contact us at

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Banking Research

Mercantile Bank Corporation

Risk Ratings

Overall

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Business

Demographic g

Financial

Asset QualityCapitalLiquidity g

Profitability

Ambassador Downside Risk IB

Business Analysis

Demographic Risk

T

A B C F

Mercahtile Bank Corporation was established in and is headquartered in Grand Rapids MI located in Kent County The Business Risk

bank has total assets of Bln with offices located inMichigan The bank has lost a sizable amount of assets over the

quarter and has experienced a reduction inassets ofd over the past year The total loan portfolio is notwelldiversified A B c F

with a heavy concentration of real estate loansThe real estate portfolio has a sizable concentration in commercial real estaterepresenting of the porffolio The bankscore deposits deposits that are less than are average


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Demographic AnalysisMercantile Bank Corporationsdemographic footprint is relatively small witha sizable amount of its deposits and branches

dedicated to one demographic area The bankslargest demographic base is Kent County MI representing d of the

companys deposits while Ingham County MI and Ottawa County MI represent and respectively Unemploymentwithin Kent County is p lower than the Michigan average Kent Countyspopulation growth has marginally improvedover the past couple years relative to that of Michigan and median household income declined recently against Michigansmedian level

Unemployment Rate Historyz

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Banking Research irLrIt

Financial AnalysisAmbassador views thefinanical risk of this credit to be investment grade with moderate downside risk Mercantile Bank

Financial Risk

Corporationsfinancial position is solid slightly above the Michigan bankaverage The overall financial trend has weakenedA e c F

over the past quarter but has strengthened over the past year

Asset quality is poor and is rated below investment grade with nonperforming loans to total loans at The assetquality trend has weakened over the pastquarter and has displayed little to no change over the past year The bankscapital position is one of the best in Michigan with Tier riskbased capital at

This trend has marginally improved over the past quarter and has experienced substantial improvement over the past year Liquidity is adequate for

current operating purposes but ranks well below theMichigan average The liquidity score has shown significant weakness over the past quarter but has

strengthened over the past year The banksprofitability is strong with return on average assets ROA for the quarter at representing healthy gains in income

This trend has revealed substantial improvement over the past quarter and has experienced substantial improvement over the past yeas

eualIIChg vs Chg vs l Chg vs Chg vs

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median a MI median I MI median I MI median I

median i F I IUS median i US median I C US median a I

Asset Quality Score

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Downside Risk

Capital Score

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Profitability Score

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Tangible Common Equity to Tangible AssetsI An additional capital ratio that

better reBects capital positionsin a distressed environment I

A B C F

Il

iAmbassador Downside Rrsk

Uses historical data from previous U Sbank failures to determine risk of

closure Asset quality and capital trends i

I play amajor role in this downside nsk

model A B C F

i ii

The opinions expressed in the reportarebased onAmbassadorCaDRal Managements independem analysis offinancial data as reported to fxrancial regulaars and s infonnatbn obtained orderired from sources

beleved a be reliable Ambassador does not represent orguarantee that the mfortnatbn contained m this report s either accurate orwmplete Under no dreumstancesshall Ambassador have any liability to anyperson orentity for any bssordamage n wholeor in part caused by resuhing from or relating aanyerror negligentorotherwise orothercscumstance orconrgency wAhin oroutside the control of Ambassador or

any ofds directors offxxrsorempbyees Ths report is for information only and s not an offer W buy orsell any security orro participate many tradirg strategy Thy report oranyportion hereof mayrat be reprintedsold orredsbibuedwNrorrt the written consent ofAmbassador CapCal Managemertt Opinpns expressed aresubject achange wNaul notice Ambassador Capital Management orone ormoreof ds dveclorsofficers oremployees may have a position in the securities discussed herein We will be pleased to furnish informatbn m this regard upon repuest

Ambassador Capital Management is an independent employEeowned investment advisory flnndedicated exclusnely to the fbetl income imesbnerrt management business FourWed m aM headquaneretl inoetroa ourfirm speciales ut the managemerrt offeedacome and Cash portolos for public and private sector retirement plans munidipalNes cerporatons endowments arM ourMatbns For additional information

please contact us at

fl Tfr fl

INVESTMENT OF SURPLUS FUNDS OF POLITICAL SUBDIVISIONS EXCERPTAct of

Investment of funds of public corporations eligible depository secured depositsfunds limitation on acceptable assets pooling or coordinating funds written agreementsinvestment in certificate of deposit conditions financial institution defined additionaldefinitionsSec Except as provided in section the governing body by resolution may authorize its investment

officer to invest the funds of that public corporation in ormore of the followingaBonds securities and other obligations of the United States or an agency or instrumentality of the

United States

b Certificates of deposit savings accounts deposit accounts or depository receipts of a financialinstitution but only if the financial institution complies with subsection or certificates of deposit obtainedthrough a financial institution as provided in subsectioncCommercial paper rated at the time of purchase within the highest classifications established by not

less than standard rating services and that matures not more than days after the date of purchasedRepurchase agreements consisting of instruments listed in subdivision aeBankers acceptances of United States banksfObligations of this state or any of its political subdivisions that at the time of purchase are rated as

investment grade by not less than standard rating servicegMutual funds registered under the investment company act of title I of chapter Stat

USCa to aanda toawith authority to purchase only investment vehicles that are legalfor direct investment by a public corporation However a mutual fund is not disqualified as a permissibleinvestment solely by reason of either of the followingiThe purchase of securities on awhenissued or delayed deliverybasisii The ability to lend portfolio securities as long as the mutual fund receives collateral at all times equal to

at least of the value of the securities loanediii The limited ability to borrow and pledge a like portion of the portfolios assets for temporary or

emergency purposesh Obligations described in subdivisions a through g if purchased through an interlocal agreement

under the urban cooperation act of Ex Sess PA MCL to

iInvestment pools organized under the surplus fitnds investment pool act PA MCL to

jThe investment pools organized under the local government investment pool act PA MCLto

Except as provided in subsection a public corporation that invests its funds under subsectionshall not deposit or invest the funds in a financial institution that is not eligible to be a depository of fundsbelonging to this state under a law or rule of this state or the United States

Assets acceptable for pledging to secure deposits of public funds are limited to assets authorized fordirect investment under subsection

The governing body by resolution may authorize its investment officer to enter into written agreementswith other public corporations to pool or coordinate the funds to be invested under this section with the fundsof other publiccorporations Agreements allowed under this subsection shall include all of the followingaThe types of investments permitted to be purchased with pooled fundsbThe rights of members of the pool to withdraw funds from the pooled investments without penaltyc The duration of the agreement and the requirement that the agreement shall not commence until at leastdays after the public corporations entering the agreement give written notice to an existing local

government investment pool which is organized pursuant to the local government investment pool actPA MCL to in those counties where such a pool is operating and accepting deposits on

or before SeptemberdThe method by which the pool will be administeredeThe manner by which the public corporations will respond to liabilities incurred in conjunction with the

administration of the poolfThe manner in which strict accountability for all funds will be provided for including an annual

statement of all receipts and disbursementsgThe manner by which the public corporations will adhere to the requirements of section

In addition to the investments authorized under subsection the governing body by resolution mayauthorize its investment offtcer to invest the funds of the public corporation in certificates of deposit inRendered Friday August Page Michigan Compiled Laws Complete Through PA of

Legislative Council State of Michigan Courtesy ofwwwlegislaturemigov

accordance with all of the following conditionsaThe funds are initially invested through a financial institution that is not ineligible to be a depository of

surplus funds belonging to this state under section of PA MCLbThe financial institution arranges for the investment of the funds in certificates of deposit in or more

insured depository institutions as defined in USC or or more insured credit unions as defined inUSC for the account of the public corporationc The full amount of the principal and any accrued interest of each certificate of deposit is insured by an

agency of the United States

dThe financial institution acts as custodian for the public corporation with respect to each certificate of

depositeAt the sametime that the funds of the public corporation are deposited and the certificate orcertificates

of deposit are issued the financial institution receives an amount of deposits from customers of other insured

depository institutions or insured credit unions equal to or greater than the amount of the funds initiallyinvested by the public corporation through the financial institution

A public corporation that initially invests its funds through a financial institution that maintains an

office located in this state may invest the funds incertificates of deposit as provided under subsection SAs used in this section financial institution means a state or nationally chartered bank or a state or

federally chartered savings and loan association savings bank or credit union whose deposits are insured byan agency of the United States government and that maintains a principal office or branch office located inthis state under the lawsof this state or the United States

As used in this act

a Governing body means the legislative body council commission board or other body havinglegislative powers of a public corporationbFunds means the money of a public corporation the investment of which is not otherwise subject to a

public act of this state or bond authorizing ordinance or resolution of a public corporation that permitsinvestment in fewer than all of the investment options listed in subsection or imposes or more conditionsupon an investment in an option listed in subsectionlc Investment officer means the treasurer or other person designated by statute or charter of a public

corporation to act as the investment officer In the absence of a statutory or charter designation the governingbody of a public corporation shall designate the investment officerd Public corporation means a county city village township port district drainage district special

assessment district or metropolitan district of this state or a board commission or another authority or

agency created by or under an act of the legislature of this state

History Act lmdEff Mar CL Am Act Eff Aug Z Am ActImd Eff July Am Act Imd Eff Dec Am Act Imd Eff Aug Am Act

Irnd FffJuly Am Act Imd Eff July Am Act mdEff JuneQ Am ActImd Eff Dec Am Act Imd Eff Sept Am Act lmd Eff Dec Am

Act Imd Eff May

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Legislative Council State of Michigan Courtesy ofwwwlegrslatuenrrgov

SURPLUS FUNDS INVESTMENT POOL ACT

Act of

AN ACT relative to the investment of surplus funds of local units of government of this state in investment

pools to permit the establishment of investment pools by financial institutions to permit local units of

government to invest in investment pools and to prescribe certain powers and duties of certain local units ofgovernment and theirofficers

History Act Eff Mar

The People ofthe State ofMichigan enact

Short titleSec This act shall be known and may be cited as the surplus funds investment pool act

History Act Eff MarQ

Definitions

Sec As used in this act

a Depository means that department of the financial institution which is responsible for managinginvesting and reinvesting funds placed in an investment poolb Financial institution means a state or nationally chartered bank or a state or federally chartered

savings and loan association savings bank or credit union whose deposits are insured by an agency of theUnited States government and which maintains a principal office or branch office located in this state underthe laws of this state or the United States and which is eligible to be a depository of surplus funds belongingto the state under section of PA MCLc Local unit means a county city village township school district authority or any other political

subdivision organized under the laws of this state

dParticipant means a local unit which has entered into a contract with a financial institution and hasplaced funds in an investment pool managed by that financial institutioneSurplus funds means money which belongs to or is under the control of the local unit and is available

for investment not being required by law or agreement with bondholders to be segregated and invested in a

specified manner

Assets acceptable for pledging to secure deposits of township funds arc limited to any of the followingaAssets considered acceptable to the state treasurer under section of PA MCL to

secure deposits of state surplus fundsbAny of the followingiSecurities issued by the federal home loan mortgage corporationii Securities issued by the federal national mortgage associationiii Securities issued by the government national mortgage associationcSecurities considered acceptable to the township and the financial institution

History Act Eff Mar Am Act Imd Eff June

Placing surplus funds in investment pool contract with financial institutionSec The governing body of a local unit may enter into a contract with a financial institution to place

surplus funds in an investment poolHistory Act Eff Mar

Contract between financial institution and local unit required provisionsSec Before surplus funds are placed in an investment pool the financial institution and the local unit

shall enter into a written contract which shall include at a minimum the following provisionsaThe minimum amount of money which may be deposited in the investment poolbThe procedure for the deposit and withdrawal of the money

c The amount of the fee for managing the investment pool if amanagement fee is to be charged of the

participant by the financial institutiondThe terms for distribution of earnings in excess of any management fee and for the allocation of losses

to participants inamanner which equitably reflects the differing amounts of their respective investments andthe differing periods of time for which such amounts were in custody of the investment pool

History Act Eff Mar

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Legislative Councii State of Michigan Courtesy ofwwwlegislaturenligov

Maintaining separate account for each participant monthly statement of

transactions reportSec The depository shall maintain for each participant a separate account designated by the participants

name and number Each account shall show the deposits earnings and withdrawals of and any fees paid bythe participant Each participant shall receive a monthly statement of transactions and upon request shall befurnished a report showing the investment holdings of the investment pool as of the end of the previousmonth

History Act Eff Maz

Powers and duties of depositorySec The depository shall manage invest and reinvest the money in an investment pool on behalf of

each participant Subject to the scope of investments allowed by subsection a depository may combine

money in an investment pool with other funds the depository may have available for investmentThe depository may invest and reinvest the money in the investment pool only in the manner permitted

in section l of Act No of the Public Acts of as amended being section of the MichiganCompiled Laws

The depository shall invest the money in the investment pool with the degree of judgment and care

which a person of prudence discretion and intelligence exercises in the management of his or her own

affairs not for speculation but for investment considering the probable safety of his or her capital as well as

the probable income to be derived from an investment ofhis or hercapitalHistory Act Eff Mar

Default in payment of principal interest or other income remedies of depositorySec If a default occurs in the payment of principal interest or other income of an investment pool the

depository shall pursueall remedies available to it at law or in equityHistory Act Eff Mar U

Act as additional authority for investment of surplus fundsSec This act shall be considered to provide authority forthe investment of surplus funds of a local unit

in addition to the authority granted under Act No of the Public Acts of as amended being sectionsto ofthe Michigan Compiled Laws

History Act Eff Mar

Rendered Friday August Page Michigan Compiled Laws Complete Through PA of

Legislative Council State of Michigan Courtesyoftvwwegisattrrenigov

Monday May City Hall Audience Participation on agenda ...

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