June 2012 - Stafford Township School District

Stafford Township School District Superintendent’s Educational Report

Student Enrollment Report: June 2012 – 2,323 June 2013 – 2,249 June 2014 – 2,281 Choice Students: June 2014 – 27 Staff Attendance Report: June 2014

Certificated Staff 100% Support Staff 99% Fire Drills Code Yellow Oxycocus 6/20/14 6/4/14 Primary Learning Center 6/17/14 6/13/14 Ocean Acres 6/4/14 6/5/14 McKinley 6/2/14 6/4/14

Intermediate 6/2/14 6/4/14

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June 26, 2014

BUSINESS MEETING The Business Meeting of the Stafford Township Board of Education was held on June 26, 2013 at 7:30 p.m. at the Stafford Township Arts Center (STAC). CALL TO ORDER The Stafford Township's Board of Education is called to order in compliance with the Open Public Meeting Act Law - 1975 Chapter 231 (P.L. 1975-231C). This meeting was advertised in the Atlantic City Press, Asbury Park Press, and the Beacon. Notice has been posted in the office of the Stafford Township Clerk and all school buildings. ROLL CALL Richard Czajkowski Member Michael Hemenway Member Kevin Leonard Member (Absent) Deborah Lyons Member (Absent) Tammy Nicolini Member Beth Sicoli Member Sean Wasacz Member Sharon Bialecki Vice President Wendy Cotter President ALSO PRESENT George J. Chidiac Superintendent Margaret Hom Business Administrator/Board of Education Secretary Tracey Schneider, Esq. Board of Education Attorney FLAG SALUTE A. RECOGNITION/PRESENTATIONS

1. To recognize the attached list of students for winning at the Ocean County Math League.

2. To recognize the attached list of students in the SOS Peer Mediation Program. The SOS Program is a Peer Leadership and Mediation Program in the Stafford Township School District. SOS stands for Students Offering Solutions. Students from 4th to 6th grade are selected to participate in the program. SOS members provide assistance in a variety of school community activities, including book fairs, assemblies, food drives, media center projects, tutoring, field days, mediation training, the school store and an annual multi-district team building and

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conflict resolution leadership workshop. The staff involved in the SOS Program from the Intermediate School includes Eric Miller, Coordinator and Scott Entrikin, Adivsor.

3. To recognize the attached list of students for winning first place for the Northeast Region in Science Technology Engineering Mathematics (STEM) Competition.

4. To recognize the student for receiving an award from the NJ Association for School Business Officials.

5. To recognize the student for receiving 2nd place for the Peace Island Essay Award.

6. To recognize Tracey Tylicki, Scott Nulty, Gary Farquhar, Alyssa Wright, Ellen Kuna and Ann Klein for the 2014 Best Communities for Music Education. Stafford Township School District placed 1st out of 376 districts nationwide in the 2014 best Communities for Music Education from the National Association of Music Merchant (NAMM).

B. SUPERINTENDENT’S EDUCATIONAL REPORT – School Highlights (Attachment) C. CLOSED SESSION

None

D. APPROVAL OF MINUTES OF PREVIOUS MEETING(S) *NOTE: If a board member was absent (listed below), they are to abstain from the vote on that item/meeting.

To approve the minutes of the following meeting(s):

1. May 15, 2014 – Business Meeting – 2 absences (R. Czajkowski, M. Hemenway) 2. May 15, 2014 – Closed Session – 2 absences (R. Czajkowski, M. Hemenway)

A motion was made by Sharon Bialecki and seconded by Sean Wasacz for the Approval of Minutes of Previous Meeting(s) item(s) #1-2. Roll call vote: five (5) members present voted yes, motion passed. Richard Czajkowski and Michael Hemenway abstained. E. COMMUNICATION FROM THE PUBLIC (AGENDA ITEMS ONLY)

A discussion took place about the RFP for Occupational and Physical Therapy Services.

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F. CORRESPONDENCE TO AND FROM THE BOARD None

G. BOARD BUSINESS

1. To approve the Security Drill Statement of Assurance pursuant to 18A:41-1, all requirements have been met relating to the practicing of school security drills.

2. To approve the following resolution: BE IT HEREBY RESOLVED that the Stafford Board of Education authorizes the School Business Administrator to issue a Request for Qualifications (RFQ) for Legal Services from law firms or individuals licensed to practice law in the State of New Jersey that wish to provide general counsel and litigation services to the Stafford Township Board of Education as directed by the Board beginning July 1, 2014.

3. To approve the following resolution: BE IT HEREBY RESOLVED that the Stafford Board of Education authorizes the School Business Administrator to issue a Request for Proposal (RFP) for Nursing Services. These services are for interim professionals when needed for class trips, etc.

4. To approve the attached proposal (Commission #14E087) from Spiezle Architectural Group of Trenton, NJ as an amendment to their current professional services contract to provide Professional Services for Security Vestibule Upgrades at Ocean Acres School, McKinley Avenue Elementary School and Stafford Intermediate School in the lump sum fee of $25,500. Subject to attorney review.

5. To approve the attached to apply to participate in the DRLAP Broadband Component E-Rate Consortium for the NJ Digital Readiness for Learning & Assessment Project (DRLAP) administered by the Middlesex Educational Services Commission.

6. To approve continuance of terms of the goods and services contract to Ridgewood Press of Ridgewood, NJ for Printing Needs Services under the same terms and conditions of the present contract with no price increase. (Year 2 of 2).

7. To approve Tracey Bruther (OT) at $75/hour, Anne Marie Berardi(OT) at $75/hour, and Elite (OT) at $68/hour, Bay Physical Therapy at $75/hour and Elite at $68/hour to provide Occupational Therapist/Physical Therapist Services beginning September 1, 2014 and ending June 30, 2015. The proposal/firm was one of six occupational therapists and one out of three for physical therapists that were reviewed and was selected based on the factors set forth in the RFP.

8. To approve Achieve 3000 of Lakewood, NJ to provide On-Line Software Solutions to Address Student Needs with Reading/Writing/Technology Skills

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beginning July 1, 2014 and ending June 30, 2015. The proposal/firm was one of two that were reviewed and was selected based on the factors set forth in the RFP. Amount: $45,870.

A motion was made by Sean Wasacz seconded by Beth Sicoli to approve Board Business item(s) #1-8. Roll call vote: Seven (7) members present voted yes on motions 1,2,3,5,6,7,8; Six (6) members present voted yes on motion 4, Richard Czajkowski voted no, all motions passed. NEW BUSINESS H. FINANCE/INSURANCE/TRANSPORTATION

The following Finance/Insurance/Transportation items were discussed: Chairperson of the Finance/Insurance/Transportation Committee – Michael Hemenway Report: The Finance/Insurance/Transportation Committee has reviewed the following action items, has consulted with the superintendent, school business administrator/board secretary and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2013-2015 board/district goals. In addition, we further certify that we have reviewed the attached bill list and are satisfied that curriculum related expenditures are directly related to the results of assessment data and that professional development expenditures are directly related to professional development plans. 1. To approve for payment of bills listed on the Bill Resolution dated June 26, 2014

totaling $3,582,488.85.

2. To accept the Treasurer’s Report for the month of April 2014 with a cash balance of $3,747,057.07.

3. To accept the Secretary’s Report for the month of April 2014 with a cash balance of $3,747,057.07.

4. Certification of Overexpenditures:

Pursuant to N.J.A.C. 6A:23-2.11(c)3, I, Margaret Hom, Board of Education Secretary, certify that as of April 2014 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a). __________________________ ________________ Board of Education Secretary Date

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Board Resolution: Through the adoption of this resolution, we, the Stafford Township Board of Education, pursuant to N.J.A.C. 6A:23-2.11(c)4, certify that as of April 2014, after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the business administrator and other appropriate district officials, that no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(b)4 I-VI and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

5. To approve the attached line item transfers.

6. To approve the monies collected for GI Go Fund from Jeans Day on May 22, 2014. $970 was collected from staff members of the Stafford Township Schools and will be mailed via check to the GI Go Fund.

7. To approve the renewal resolution from Monmouth-Ocean Educational Services Commission for participation in coordinated transportation for the 2014-2015 school year in accordance with the terms outlined in the July 1, 2013 – June 30, 2018 agreement.

8. To tentatively approve the 2014 Extended School Year bus routes.

9. To approve the transportation agreement between Stafford Township Board of Education and Southern Regional School District (host) for students attending non-public schools at a rate not to exceed $884 per student for the 2014-2015 school year.

10. To approve the attached 2015-2016 Budget Calendar.

11. To approve Bayada to provide one-to-one nursing services daily for Student I.D. #19907 from July 1, 2014 to June 30, 2015 at a rate of $44/hour for an LPN and $54/hour for an RN.

12. To approve Newborn Nurses to provide one-to-one nursing services daily for Student I.D. #19907 from July 1, 2014 to June 30, 2015 at a rate of $50/hour for an LPN and $60/hour for an RN.

13. To approve to apply for the FY 2015 IDEA Grant in the amount of $556,116 for Basic and $39,563 for Preschool.

14. To approve to apply for the 2014-2015 school year No Child Left Behind (NCLB) Grant in the amount of $204,065 for Title IA, $76,783 for Title IIA and $1,280 for Title III.

15. To approve to provide transportation services for school districts and other agencies at a cost of $72.45/hour for the 2014-2015 school year.

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16. To approve the attached School Bus Emergency Evacuation Drill Report for the

Stafford Intermediate, McKinley Avenue, Ocean Acres, Primary Learning Center and the Oxycocus Schools. Bus evacuations took place on June 4, 2014 at each school building. The evacuations took place on school property at the normal location for student drop-off. Each bus driver evacuated his/her bus upon arrival at the school. The principal or his/her designee was outside to witness the evacuations. Upon completion of the evacuations, the necessary reports will be filed with the County Office.

17. To approve the attached jointure agreement with Pinelands Regional Board of Education for the 2014-2015 Extended School Year. The Stafford Township Board of Education will transport students to Southern Regional High School. The term of the agreement is from July 1, 2014 to August 12, 2014. The total cost is $3,858.60.

18. To approve the attached School Alliance Insurance Fund Resolution for Renewal of Membership, effective July 1, 2014 through July 1, 2017.

19. To approve the attached resolution – Transfer of Current Year Surplus to Reserve.

20. To approve the attached list of donations.

21. To reject all bids for the HVAC Upgrade because all bids substantially exceeded the cost estimates for services, pursuant to N.J.S.A. 18A:18A-22. Ronald L. Meinders Primary Learning Center HVAC Upgrades DOE Project #: 5020-075-14-1017 SDA Project #: 5020-075-14-G2XT Grant #: G5-6039 Total project cost: $638,220; Grant amount $255,288; Local share amount $382,932

22. To approve the attached “revised” Tuition Rates for the 2014-2015 school year.

23. To approve a lease/purchase through Middlesex Regional Educational Services Commission for six 54-passenger school buses (4 buses with regular seats and 2 buses with integrated seats) from the Wolfington Body Company, Inc. (specifications attached).

24. To approve the transfer of up to $125,000 to the Capital Projects account from the Capital Reserve account on or about July 1st for security measures, planned as part of the summer projects.

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A motion was made by Michael Hemenway, seconded by Tammy Nicolini to approve Finance/Insurance/Transportation item(s) #1-24. Roll call vote: Seven (7) members voted yes on motions 1,2,3,4,6,7,8,9,11,12,13,14,15,16,17,18,19,20,21,22,23,24; Six (6) members voted yes on motions 5 and 10; Richard Czajkowski voted no; all motions passed.

I. CURRICULUM/INSTRUCTION/TECHNOLOGY

The following Curriculum/Instruction/Technology items were discussed: Chairperson of the Curriculum/Instruction/Technology Committee – Beth Sicoli Report: The Curriculum/Instruction/Technology Committee has reviewed the following action items, has consulted with the superintendent and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2013-2015 board/district goals. In addition, we further certify that we have reviewed the attached professional development request list and are satisfied that each professional development event is directly related to the employee’s duties, each event is fiscally prudent (consistent with N.J.S.A. 18A:11-12), that teaching staff requests are aligned to the New Jersey Core Curriculum Content Standards, and that administrator requests are aligned to the Professional Standards for School Leaders. 1. To approve the professional development requests shown on the attached

listing.

2. To approve the English Language Services Three-Year Plan for School Years 2014-2017.

3. To approve the attached list of field trips for the 2014-2015 school year.

4. To approve the attached agreement from Global Connect, LLC to Blackboard Connect, Inc. of Sherman Oaks, CA for transition of our notification service to the new Connect5 platform. The Connect5 product will be delivered in accordance with the existing agreement with Global Connect, LLC dated November 30, 20015. The cost will be $1.80 per student.

5. To approve the 2014-2015 Mentoring Plan.

6. To approve to apply for the FY 2014-2015 Ocean First Foundation Model Classroom Grant.

7. To approve to accept the FY 2014-2015 AIE Teaching Artist Grant.

A motion was made by Beth Sicoli, seconded by Sean Wasacz to approve Curriculum/Instruction/Technology item(s) #1-7. Roll call vote: Seven (7) members present voted yes for 3,5,6 and 7. Six (6) members voted yes for 1,2 and 4; Richard Czajkowski abstained on these motions. All motions passed.

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J. PERSONNEL The following Personnel items were discussed: Chairperson of the Personnel Committee – Sharon Bialecki Report: The superintendent recommends the board approve/ratify the appointment of the following named individuals who constitute a careful selection and screening of applicants, in accordance with the board/district hiring policies/procedures, and are hereby recommended for an employment contract contingent upon the successful completion of their accredited degree program, New Jersey Department of Education certification requirements, Federal NCLB Highly qualified Teacher requirements, a criminal history clearance and the successful completion of a medical examination as required by the board of education. These initial assignments/appointments may be changed as district needs develop unless otherwise stipulated. The Personnel/Negotiations Committee has reviewed the following action items, has consulted with the superintendent and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2013-2015 board/district goals. 1. To approve the attached list of substitutes for the 2013-2014 and 2014-2015

school year.

2. To approve Justin Wilkins as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

3. To approve Richard Lockwood as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

4. To approve Colleen Whittaker as a contracted bus driver, beginning September

1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

5. To approve Richard Van Wolde as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

6. To approve Richard Alcott as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

7. To approve James McCombs as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

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8. To approve Michele DiCarlo-Cottone as a contracted bus driver, beginning

September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

9. To approve Daniel Sullivan as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

10. To approve John Lounsbury as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

11. To approve Christopher Forte as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

12. To approve Eugene Mernaugh as a contracted bus driver, beginning September

1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

13. To approve Gregory Bain as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

14. To approve Peter Menoni as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

15. To approve Melany Crosby as a contracted bus driver, beginning September 1,

2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

16. To approve Michael Gogarty as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

17. To approve Brenda Rzemyk as a contracted bus driver, beginning September 1, 2014 and ending June 30, 2015, Step 5 of the Stafford Township Board of Education/STEA Agreement. This is a new position.

18. To approve Lauren Potts as a Resource Room teacher, maternity leave replacement, McKinley Avenue Elementary School, beginning September 1, 2014 and ending June 30, 2015, step 4, BA+30, of the Stafford Township Board of Education/STEA Agreement. This is a maternity replacement position. Revised.

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19. To approve Margaret Cartagena as part-time bookkeeper, beginning July 1, 2014

and ending June 30, 2015. This is a new budgeted position.

20. To approve the request for other unpaid leave of absence for Sharon Carney, Teacher, beginning May 2, 2014 and returning May 5, 2014.

21. To approve the request for other unpaid leave of absence for Christine Simone, Teacher Aide, beginning April 22, 2014 and returning April 23, 2014.

22. To approve the request for unpaid Contractual Child Rearing Leave for Melanie Bodner, Teacher, beginning September 1, 2014 and returning July 1, 2015.

23. To approve the request for unpaid Family Leave (NJFLA, FMLA and/or contractual) for Shana Costa, Teacher, beginning June 4, 2014 (1/2 day) and returning July 1, 2014.

24. To approve the request for an unpaid Family Leave (NJFLA, FMLA and/or contractual) for Shana Costa, Teacher, beginning September 24, 2014 and returning November 24, 2014 and an unpaid Contractual Child Rearing Leave for beginning November 24, 2014 and returning July 1, 2015. This is a revised request.

25. To approve the request for unpaid Family Leave (NJFLA, FMLA and/or contractual) for Amanda Boeta, Teacher, beginning November 11, 2014 and returning February 17, 2015 and an unpaid Contractual Child Rearing Leave for beginning February 17, 2015 and returning March 2, 2015.

26. To approve Lenina McCord as School Bus Driver Trainer for the 2014-2015 school year.

27. To approve the following resignations: a. Nancy Bakely, Special Education Teacher at McKinley Elementary School

effective July 1, 2014. b. Tracey L. Schneider, Esq., Board Attorney, effective July 1, 2014.

28. To approve the attached list of 2014-2015 Enrichment Programs and staff at

$51.44 per hour curriculum/program development up to 50 hours.

29. To approve Tracy Robinson as Transportation Aide Trainer for the 2014-2015 school year.

30. To approve the attached list of transportation personnel for the 2013 Extended School year.

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31. To approve the attached contract between Margaret Hom, Board Secretary/School Business Administrator, and the Stafford Township Board of Education, beginning July 1, 2014 through June 30, 2015, as approved by the Executive County Superintendent.

32. To approve the attached contract between Barbara D’Apuzzo, Director of Personnel, and the Stafford Township Board of Education, beginning July 1, 2014 through June 30, 2015.

33. To approve Nancy Adair, Teacher, to provide homebound/home assistance instruction during the 2013-2014 school year.

34. To approve the following teachers to provide homebound/home assistance instruction during the 2014-2015 school year: Laura Samuel, Lisa Toci, Susan Aljoe, Debra Bradley, Pamela Hawes, Christine Murphy-Greenblatt and Kathleen Tromm.

35. To approve the following teacher aides to provide home assistance instruction during the 2014-2015 school year: Gail Rua, Lee Abbatemarco, Melissa Cahill and Sarah Payne.

36. To approve the attached list of specialists to the Child Study Team for the 2014 Extended School Year.

37. To approve the attached list of personnel for the 2014 Extended School Year.

38. To approve the transfer of assignment for the attached list of personnel for the 2014-2015 school year.

39. To approve the change of assignment for the attached list of personnel for the 2014-2015 school year.

40. To rescind the F-1 Extended Day Coordinator job description.

41. To approve the attached list of job descriptions:

A-39 Part-Time Bookkeeper (new) D-13 Basic Skills Teacher (revision) E-1 Home/School Liaison (revision) E-6 Guidance Counselor (revision) F-3 PM Extended Day Supervisor G-3 Teacher Aide (revision) G-4 Sign Language Interpreter/Personal Aide (revision) G-7 Special Education Teacher Aide (revision) S-4 Substitute Teacher Aide (revision)

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42. To approve the attached list of students to participate in student teaching/fieldwork in the Stafford Township School District.

A motion was made by Sharon Bialecki seconded by Sean Wasacz to approve Personnel item(s) #1-42. Roll call vote: Seven (7) members present voted yes on 2-27, 29,33,34,40,41; Six (6) members voted yes on motions 28,30,31,32,35,36,37,38,39,42, Richard Czajkowski voted no on these motions; Five (5) members voted yes on motion 1 and Richard Czajkowski and Wendy Cotter abstained. All motions passed. The Board members and Superintendent individually took a moment to recognize Tracey L Schneider’s resignation. They thank her for all her years of service and for her dedication to the Stafford School District. The Board and Superintendent said this resignation was received with heavy hearts and they wished her all the best in her future endeavors. K. POLICY/LEGISLATIVE

The following Policy/Legislative items were discussed: Chairperson of the Policy/Legislative Committee – Kevin Leonard Report: The Policy/Legislative/Communications Committee has reviewed the following policies and regulations, has consulted with the board attorney and other appropriate district officials, and hereby certify, pursuant to N.J.S.A. 18A:11-1, that the attached policies and regulations are in compliance with all applicable statutes and administrative code provisions and are consistent with the 2013-2015 board/district goals.

1. To approve a second reading of the following revised bylaws, policies and

regulations:

Bylaw 0110 – Identification Bylaw 0146 – Board Member Authority Bylaw 0155 – Board Committees Bylaw 0162 – Notice of Board Meetings Bylaw 0164 – Conduct of Board Meetings Bylaw 0167 – Public Participation in Board Meetings Bylaw 0171 – Duties of Board President and Vice President Regulation 5440 – Honoring Pupil Achievement

Policy 7510.1 – Use of STAC Facilities Regulation 7510.1 – Use of STAC Facilities

Regulation 8220 – School Closings Policy 8600 – Transportation

Regulation 8600 – Pupil Transportation Policy 9125 – Materials Distribution to Students Policy 9722 – School-Related Groups

2. To approve the attached Stafford Township School District 2014-2015 Handbook and Calendar.

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3. To adopt a mandatory direct deposit program in accordance with N.J.S.A 52:14-

15h and to adopt new Policy 6511 – Direct Deposit on a first and only reading. A motion was made by Beth Sicoli seconded by Sharon Bialecki to approve Policy/Legislative item(s) #1-3. Seven members present voted yes on motions 1 and 3. Six (6) members present voted yes on motion 2, Richard Czajkowski abstained. L. BUILDINGS/GROUNDS/CAFETERIA

The following Buildings/Grounds/Cafeteria items were discussed: Chairperson of the Buildings/Grounds/Cafeteria Committee – Sean Wasacz Report: The Buildings/Grounds/Cafeteria Committee has reviewed the following action items, has consulted with the school business administrator/board secretary and other appropriate district officials, and hereby certifies that the actions being approved are consistent with the 2013-2015 board/district goals. 1. To approve a goods and services contract to Marlee Contractors, LLC of

Hammonton, NJ for Cafeteria Equipment Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $74.00/Straight Time Technician. One of two bids received and was reviewed by the Board Attorney.

2. To approve a goods and services contract to Seminole Construction, LLC of West Creek, NJ for Snow Removal Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $104.00/Straight Time Operator with 8 Foot Plow. This was the only bid received and was reviewed by the Board Attorney.

3. To approve a goods and services contract to Marlee Contractors, LLC of Hammonton, NJ for HVAC Maintenance & Repair Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $74.00/Straight Time Technician. This was one of two bids received and was reviewed by the Board Attorney.

4. To approve a goods and services contract to Huber Locksmiths, Inc. of Pleasantville, NJ for locksmith/security/equipment and systems services beginning July 1, 2014 and ending June 30, 2015 at a cost of $94.00/Straight Time Master Locksmith. This was the only bid received and was reviewed by the Board Attorney.

5. To approve a goods and services contact to South Shore Towing of Cedar Run, NJ for On-Call Towing Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $95.00/hour. This was the only bid received and is subject to Board Attorney review.

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6. To approve a goods and services contact to Burlew Mechanical, LLC of South Amboy, NJ for Plumbing Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $79.23/Straight-time Plumber. This was one of four bids received and is subject to Board Attorney review.

7. To approve a goods and services contact to Coastal Environmental of Hammonton, NJ or Right to Know Compliance Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $2,950/annual service. This is one of three bids received and is subject to Board Attorney review.

8. To approve a goods and services contact to Full Production Services, Inc. of Manahawkin, NJ for Theater Systems & Equipment Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $72.50/Straight-time Technician. This was the only bid received and is subject to Board Attorney review.

9. To approve a goods and services contact to Meadowbrook Industries, LLC of Elizabeth, NJ for Trash Removal Services beginning July 1, 2014 and ending June 30, 2015 at a cost of $40,622.40 inclusive of tipping fees. All other containers will be rented in accordance with unit prices in bid. This was one of two bids received and is subject to Board Attorney review.

10. To reject the bids received for electrical based on price and budget.

11. To approve, on the recommendation of the school business administrator, a one year contractual agreement beginning July 1, 2014 and ending June 30, 2015 at a cost of $64,000 with Sodexo (hereafter referred to as “Sodexo “FSMC” and “food service management company”). The District shall pay the “FSMC” a management fee as follows: $30,000 for the 2014-2015 contract year. The management fee shall be calculated at the end of each accounting period during the school year and prorated for any partial accounting period. Partial accounting period shall be defined as a period of time less than one (1) month. The FSMC shall be entitled to a general support services allowance of $34,000 for the 2014-2015 contract year computed at the end of each accounting period and pro-rated for any partial accounting period. Sodexo guarantees that the district shall receive an annual financial return of $30,466. If the annual financial guarantee falls short of the aforementioned amount, Sodexo shall pay the difference to the district in an amount not to exceed one hundred period (100%) of $30,000 annual management fee. Sodexo reserves the right to recover any such reimbursement made during the current contract year from that year’s surplus on a monthly basis.

12. To approve a change order in the amount of $320,000 to Facility Solutions Group for LED lighting for the ELECTRICAL portion of the Energy Savings Improvement Projects (ESIP) at the Stafford Intermediate School, McKinley Avenue Elementary School, Ocean Acres Elementary School, Primary Learning Center and Oxycocus Elementary School. This will result in an estimated additional

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savings of $674,940 over the 15 year period; therefore the estimated balance of savings is $354,940.

13. To reject all bids for landscaping services because the lowest and only bid

substantially exceeds the costs estimates for services, pursuant to N.J.S.A. 18A:18A-22.

14. To accept the attached resolution to authorize the additional financing for the LED lighting that will be made part of the Energy Savings Improvement Program (ESIP) from McManimon, Scotland & Baumann, LLC of Roseland, NJ. McManimon, Scotland & Baumann, LLC is the Stafford Township Board of Education’s approved Bond Counsel of record through December 2014 based upon selection factors and documentation on file in the Business Administrator/Board Secretary Office.

A motion was made by Sean Wasacz seconded by Tammy Nicolini to approve Buildings/Grounds/Cafeteria item(s) 1-14. Seven (7) members present voted yes on motions 1-11 and 13, Six (6) members present voted yes on motions 12 and 14, Richard Czajkowski voted no.

M. ADVANCED PLANNING

None N. COMMUNICATION FROM THE PUBLIC

A discussion took place about the roof project at Ocean Acres school. O. BOARD INFORMATIONAL ITEMS None P. CLOSED SESSION (IF NEEDED)

A motion was made at 8:35 p.m. by Sharon Bialecki seconded by Sean Wasacz to go into Executive Session for the purpose of discussing the following: Student Matters – HIB Update Personnel & Attorney/Client Privilege Teacher Issue Driver Issue STAA Unfair Labor Practice Personnel The Board announced that no action would be taken after Executive Session.

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ADJOURNMENT A motion was made by Sharon Bialeck seconded by Tammy Nicolini and the meeting was adjourned at 9:35 p.m. PUBLIC COMMENT NOTICE - STAFFORD TOWNSHIP BOARD OF EDUCATION MEETINGS

The Stafford Township Board of Education welcomes the opportunity to hear what members of the public have to say about matters of public interest. However, we do have specific procedures in place for you to bring your concerns to the proper personnel. We refer to this as the chain of command. For example, if you have a concern involving something within the classroom, we would ask that you first speak to the teacher, and if necessary, the principal. If you have not utilized the chain of command, we would ask that you please do so prior to addressing your concerns in this meeting so that the district personnel are given the opportunity to resolve these matters to your satisfaction. If, after utilizing the chain of command, you feel your concerns have not been addressed, we welcome you to return to the next Board meeting to voice your concern. If you have any questions about the chain of command (or the appropriate person to whom you should address your concern), please feel free to ask any member of the Board at the break or when this meeting concludes. We would also like to make you aware that there are certain matters that the BoarHarry, Joseph ([email protected])d can only discuss in closed session. Thus, if your comments touch upon an issue that is only to be discussed in closed session or one where certain notices must be provided prior to the Board conducting any discussions, the Board will not be able to respond to your comments at this time. We will inform you if this is the case when you have finished speaking. Specifically, this situation may arise if you are discussing a particular employee (or employees) of the district or a particular student (or students).

In-district Tuition Students – Extended School Year Program 2014 1 Pre-school student ID # 01-14 and 5 school aged students ID#’s 02-14, 03-14, 04-14, 05-14, 06-14 all from the Long Beach Island School District plus the two personal aides needed for students at the agreed shared services contract cost of $4,956.35. 14 school aged students ID #’s 07-14, 08-14, 09-14, 10-14, 11-14, 12-14, 13-14, 14-14, 15-14, 16-14, 17-14, 18-14, 19-14 and 20-14, at the agreed shared services contract cost of $4,330.76.

Acceptance of Donations July 2014

Donator Amount To Be Used For Deposit in Account

Lifetouch National School Studios

$1,206

(McKinley Spring School Pictures)

United for Stafford

United for Stafford

Lifetouch National

School Studios

$374

(Oxycocus Spring School Pictures)

United for Stafford

United for Stafford

km/7-17-2014

EXTENDED SCHOOL YEAR FIELD TRIPS 2014

Trip Date Bowling and McDonalds July 29, 2014 Bowling and McDonalds August 12, 2014

“BUILDING A BETTER WORLD ONE STUDENT AT A TIME”

Stafford Township School District 2014-2015 Additional Field Trips

Primary Learning Center: PLC Trip to Ocean Acres – June, 2015 Pen Pal Trip – Ocean Acres to PLC – March, 2015 Pen Pal Trip – PLC to Ocean Acres – May, 2015 Ocean Acres: Mrs. Capuano’s class visit to PLC – March, 2015 Mrs. Vliet’s class visit to Ocean Acres – May, 2015 Stafford Intermediate: Fifth Grade Historic Walking Tour - October 21, 22, & 23, 2014 Sixth Grade Marine Activities & Resources in Education (MARE) - May 2015 Project Aware - March 23, 24, 25 & 26, 2015 Forest Resource Education Center (FREC) Trout Release - May 21, 2015 Terrapin Release - May 28, 2015 Student Government Day - May 29, 2015 Celebration Fun Day - June 22, 2015 Fifth & Sixth Grade Peer Mediators – Multi-District Summit - May 2015- $180.00 Peer Mediators Reward Trip – Hartland Golf - May 2015 - $80.00 Energy Education – Oyster Creek -Gifted & Talented Students - June 2, 2015 Vocal Music - High Notes Festival - May 2015- Cost covered by The Producers Vocal Music – Traveling Choir - October 2014 thru June 2015- Cost covered by The Producers

STAFFORD TOWNSHIP SCHOOL DISTRICT

July 23, 2014

To approve the following substitutes for the 2014-2015 school year: Teachers: NJ Certified: Catherine Kolano Lindsay Lombardi County Certified Kaitlyn Blanchard Lisa Burnup Sharon Gatto Joanne Kraft Meagan Simmons Timothy Vliet Teacher Aides: Kaitlyn Blanchard Sharon Gatto Joanne Kraft +Kathleen Mele

Meagan Simmons Cafeteria/Playground Aide: +Kathleen Mele Bus Drivers: Debralynn Navantieri Bryan Nuss Bus Atttendants: Debralynn Navantieri >Indicates rehire *Indicates upgrade +Indicates an additional position

LAST NAME FIRST NAME LOCATION PROGRAM POSITION

SCHERLIN HOPE McKINLEY SUBSTITUTE PRINCIPALGOMEZ JESSICA INTERMEDIATE ART SHOW ADVISORBRUMMER RONALD McKINLEY ART SHOW ADVISORFITZPATRICK LORRAINE OCEAN ACRES ART SHOW ADVISORCOSTIGAN KEN OCEAN ACRES GYM SHOW ADVISORNELSON BRIAN INTERMEDIATE GYM SHOW ADVISORMALMSTROM SUE McKINLEY GYM SHOW ADVISORMAIER LEE OCEAN ACRES GYM SHOW ADVISORREDLING KATHLEEN INTERMEDIATE ASST. GYM SHOW ADVISORTYLICKI TRACEY INTERMEDIATE MUSIC SHOW ADVISORKUNA ELLEN OCEAN ACRES MUSIC SHOW ADVISORBOSLAND CATHY INTERMEDIATE SAFETY PATROL ADVISORMILLER ERIC McKINLEY SAFETY PATROL ADVISORMAIER LEE OCEAN ACRES SAFETY PATROL ADVISORGIOE CAITLIN 6TH GRADE MUSICAL DIRECTORTYLICKI TRACEY 6TH GRADE MUSICAL MUSICAL DIRECTORDEREN KRISTI 6TH GRADE MUSICAL CHOREOGRAPHERGOMEZ JESSICA 6TH GRADE MUSICAL SET DESIGNGIOE CAITLIN 4TH & 5TH GRADE MUSICAL IN CONCERT DIRECTORTYLICKI TRACEY 4TH & 5TH GRADE MUSICAL IN CONCERT MUSICAL DIRECTORDEREN KRISTI 4TH & 5TH GRADE MUSICAL IN CONCERT CHOREOGRAPHERPERRY JESSICA 4TH & 5TH GRADE MUSICAL IN CONCERT SET DESIGNERGIOE CAITLIN PROJECT AWARE DIRECTORGIOE CAITLIN IN THE SPOTLIGHT DIRECTORTYLICKI TRACEY IN THE SPOTLIGHT MUSICAL DIRECTOR

2014-2015 EXTRA-CURRICULAR ACTIVITIES

STAFFORD TOWNSHIP BOARD OF EDUCATION B-1 Manahawkin, NJ 08050 Instruction/Curriculum TITLE: (Stafford) ELEMENTARY SCHOOL PRINCIPAL ELEMENTARY SCHOOL CO-PRINCIPAL NJ ASSIGNMENT(S): Elementary School Principal QUALIFICATIONS: 1. New Jersey Principal/Supervisor Certificate or eligibility 2. Teaching experience at the elementary level preferred 3. Demonstrated leadership skills in the areas of curriculum development and program evaluation; staff development and school improvement 4. Strong interpersonal and communication skills 5. Required criminal history background check and proof of U.S. citizenship or legal resident alien status REPORTS TO: Superintendent or designee SUPERVISES: All certified and non-certified staff assigned to the school JOB GOAL: To provide leadership and managerial oversight to the instructional

program and school operations to ensure a school climate that fosters the educational development of each pupil.

PERFORMANCE RESPONSIBILITIES: 1. Assumes responsibility for the management of the school in accordance with law,

administrative code and board policies and regulations. 2. Exercises leadership in school-level planning for improvement of instruction. Involves

teachers and parents in the development and implementation of state-required two year school plans to achieve pupil performance objectives, curriculum content standards and core course proficiencies. Reviews the plan with teaching staff at least once per semester and submits an annual statement of assurance on the prescribed form.

3. Establishes and maintains an effective learning climate in the school. 4. Assists in the selection of appropriate instructional materials; and monitors delivery of the

instructional program. 5. Participates in the development, evaluation and revision of curriculum and assumes

responsibility for the implementation of approved programs. 6. Plans, organizes and supervises all curricular and extracurricular activities. 7. Interviews, recommends for appointment, assigns, supervises and evaluates the

performance of all school employees and assists them in achievement of their job goals. 8. Conducts periodic observations of teaching staff members; prepares written comments; and

offers constructive suggestions for improvement when appropriate. 9. Prepares and submits the school's budget requests and monitors the expenditure of funds. 10. Establishes and maintains an efficient office system to support the administrative functions

of the school.

Page 1 of 4 B-1

11. Ensures the safekeeping of student and personnel files and other confidential records and

documents; and the destruction of public records in accordance with law and regulations. 12. Approves the master teaching schedule and classroom assignments. 13. Maintains high standards of student conduct and enforces discipline as necessary in

accordance with board policy and the students' rights to due process. 14. Notifies immediately the parent or guardian and the Superintendent to arrange for an

immediate examination by a physician of any pupil suspected of being under the influence of alcohol or other drugs or of using anabolic steroids.

15. Participates in the planning and delivery of intervention and referral services for Pupils who are having difficulty in their classes and who have not been classified in need of special education.

16. Plans and supervises fire and other emergency drills as required by law and board policy. 17. Prepares or supervises the preparation of all reports, records and other paperwork required

or appropriate to the school's administration. 18. Conducts staff meetings as necessary for the proper functioning of the school. 19. Plans and supervises regularly scheduled parent/teacher conferences and makes

arrangements for special conferences as necessary. 20. Acts as a liaison between the school, the home and the community; interprets policies,

programs and activities; and encourages board community participation in the affairs of the school.

21. Keeps the Superintendent informed of school activities and needs and works cooperatively with central office staff on matters relating to the school and the district.

22. Assumes responsibility for his/her continuing professional growth and development by attendance at professional meetings, memberships in professional organizations, enrollment in advanced courses and by reading professional journals and other publications.

23. Develops and maintains a master schedule for the academic, extracurricular programs, and works cooperatively with the business administrator to schedule community use of the school building and grounds.

24. Attends special events held to recognize student achievement and other school-sponsored activities and functions.

25. Ensures the proper collection, safekeeping, and accounting of school activity funds. 26. Principals must report to school one hour prior to staff arrival and remain on site one hour

following staff dismissal. 27. Performs other duties which may be assigned or required by law, code, regulation/board

policy. TERMS OF EMPLOYMENT: Work year and salary to be determined by the board. EVALUATION: Performance of this job will be evaluated annually in accordance with state law and the provisions of the board's policy on evaluation of certified staff. Date Adopted: 5/4/78 Date Revised: 7/9/98, 8/12/99, 10/16/08, 8/15/13 Legal References: N.J.S.A. 18A:6-1 Corporal punishment of pupils

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B-1 N.J.S.A. 18A:6-7.1 Criminal history record N.J.S.A. 18A:6-10 Dismissal and reduction in compensation of persons under

tenure in public school system N.J.S.A. 18A:16-1 Officers and employees in general N.J.S.A. 18A:16-2 Physical examinations N.J.S.A. 18A:17-46 Act of violence; report by school employee; notice of action

taken; annual report N.J.S.A. 18A:25-2 Authority over pupils N.J.S.A. 18A:25-4 School register keeping N.J.S.A. 18A:25-5 Annual report; filing and penalty for failure to file N.J.S.A. 18A:25-6 Suspension of principals N.J.S.A. 18A:26-1 Citizenship of teachers N.J.S.A. 18A:26-1.1 Residence requirement prohibited N.J.S.A. 18A:26-2 Certificates required N.J.S.A. 18A:26-10 Suspension of certificate for wrongful cessation of

performance of duties N.J.S.A. 18A:27-1 Appointment of teaching staff members; vote required N.J.S.A. 18A:27-2 Employment without certificate prohibited N.J.S.A. 18A:27-1 Appointment of teaching staff members; vote required N.J.S.A. 18A:27-2 Employment without certificate prohibited N.J.S.A. 18A:27-3 Employment for school year N.J.S.A. 18A:27-3.1 Non-tenured teaching staff, observation and evaluation N.J.S.A. 18A:27-3.2 Teaching staff member; notice of termination N.J.S.A. 18A:27-10 Non-tenured teaching staff member; offer of employment for next succeeding year or notice of termination before May 15 N.J.S.A. 18A:28-5 Tenure of teaching staff members N.J.S.A. 18A:37-4 Suspension of pupils by teacher or principal N.J.S.A. 18A:40-7 Exclusion of pupils who are ill N.J.S.A. 18A:40-8 Exclusion of pupils whose presence is detrimental to health

and cleanliness N.J.S.A. 18A:40A-12 Reporting of pupils under influence or believed to be using

anabolic steroids; examination; report; return home; treatment; evaluation of possible need and referral

N.J.S.A. 18A:40A-13 Immunity for educational and remedial personnel, officers or agents because of actions taken by virtue of act

N.J.S.A. 18A:40A-14 Civil immunity for educational personnel reporting pupils N.J.S.A. 18A:41-1 et seq. Fire drills and fire protection N.J.S.A. 18A:46-5.1 Basic child study team services N.J.A.C. 6:3-4.1 Evaluation of non-tenured teaching staff members N.J.A.C. 6:3-4.3 Evaluation of tenured teaching staff members N.J.A.C. 6:3-5.1 Standards for determining seniority N.J.A.C. 6:3-6.1 et seq. Pupil records N.J.A.C. 6:3-9.3 Filing of disclosure statements and procedures in the event of

incomplete filing or failure to file disclosure statements N.J.A.C. 6:8-4.4 et seq. School-level planning N.J.A.C. 6:8-4.5 et seq. Curriculum and instruction N.J.A.C. 6:8-4.6 et seq. Pupil performance; skills and competencies N.J.A.C. 6:8-4.7 et seq. Pupil behavior

Page 3 of 4

B-1 N.J.A.C. 6:8-4.8 et seq. Teaching staff and professional development N.J.A.C. 6:8-4.9 School resources; finance and facilities N.J.A.C. 6:8-4.9(a)6 Health and safety N.J.A.C. 6:8-4.9(a)7 Comprehensive maintenance plan N.J.A.C. 6:8-4.9(a)8 Facilities master plan-substandard classrooms N.J.A.C. 6:11-3.1 Certificate required N.J.A.C. 6:11-6.1 Authorizations – general N.J.A.C. 6:11-6.2 Endorsements and authorizations N.J.A.C. 6:11-9.3 Authorizations N.J.A.C. 6:11-9.5 Principal N.J.A.C. 6:21-11.3 Emergency exit drills from school buses N.J.A.C. 6:26-1.1 et seq. Intervention and referral services for general education pupils N.J.A.C. 6:29-6.5 Reporting, notification and examination procedures N.J.A.C. 6:29-7.4 Physical examinations N.J.A.C. 6:29-9.1, -9.2 Reporting of allegations of child abuse and neglect N.J.A.C. 6:29-10.1 et seq. Safe and drug free schools N.J.A.C. 6:39-1.1 et seq. Evaluation N.J.A.C. 12:100-4.2 Adoption by reference Americans with Disabilities Act (ADA), U.S.C. 12101 et seq. Bloodborne Pathogen Standard, 29 CFR 1910.1030 Immigration Reform and Control Act of 1986, 8 U.S.C.A. 1100 et seq. Manual for the Evaluation of Local School Districts, (P.T.M. No. 1180.00, Revised August 1993) Occupational Exposure to Hazardous Chemicals in Laboratories Standard, 29 CFR 1910.1450

Page 4 of 4

STAFFORD TOWNSHIP BOARD OF EDUCATION B-2 Manahawkin NJ 08050 Central Office Administration____________________________________________ TITLE: DIRECTOR OF CURRICULUM & INSTRUCTION NJ ASSIGNMENT(S): Director of Curriculum & Instruction QUALIFICATIONS: 1. Master’s Degree

2. Principal Certificate 3. Five years teaching experience 4. Demonstrated ability to work collaboratively with colleagues

and community 5. Required criminal history check and proof of U.S. citizenship

or resident alien status REPORTS TO: Superintendent or designee JOB GOAL: To ensure equitable academic opportunities for all students.

To oversee the effective implementation of curriculum that addresses the varying needs of all students. To provide frequent and meaningful in-service opportunities to help staff hone their individual professional expertise.

SUPERVISES: Certified and non-certified staff, guidance counselors PERFORMANCE RESPONSIBILITIES:

1. Coordinate the assessment, development, articulation and implementation of all curriculums. Participate in the development and design of the district’s curriculum.

2. Coordinate and supervise all related activities. Assist with all staff development and program alignment as they relate to curriculum and instruction.

3. Ensure that all initiatives and programs are effectively evaluated to note the need for modifications and adjustments.

4. Collaborate with district administrators to ensure the effective implementation of all intervention programs.

5. Align and communicate curriculum objectives and proficiencies with the student testing program.

6. Recommend policies and programs essential to meeting the needs of all students. 7. Ensure that state mandated standards are adequately addressed in curriculum

development as well as daily instructional delivery. 8. Recruit, assign, supervise, and evaluate certified and non-certified staff as required. 9. Research professional development opportunities that will promote the effective delivery

of instructional programs. 10. Assist in interpreting programs, philosophy, and policies to staff, students, and the

community. Assist teachers understanding and effectively implementing curriculum. 11. Ensure vertical and horizontal articulation of all grade levels to promote consistency in

academic expectations as well as in instructional delivery. 12. Work collaboratively to prepare and monitor a fiscally responsible school budget that

serve the needs of students and the community. 13. Coordinate curriculum and program articulation with the 7-12 regional school district. 14. Suggest for consideration any related discretionary grants designed to enhance

curriculum and/or professional development opportunities.

15. Participates in the selection and recommendation for adoption of all textbooks and supplementary instructional materials and delivery systems

16. Review testing specifications yearly to ensure that items are effectively addressed by prepared curriculum.

17. Oversee the development and effective delivery of the district’s guidance program. 18. Attend board meetings and prepare such reports and agenda items for the board as

requested by the Superintendent. 19. Interpret the present curriculum and proposed curriculum changes to the board, the

administrations, the staff, and the general public. 20. Evaluates the performance of assigned personnel in accordance with law, code and

board policy. 21. Keeps administrators and school community informed of requirements, events and

activities in the area of curriculum and instruction. 22. Keep informed on the latest research, trends, and developments in all areas of education

and interpret for staff as necessary. 23. Direct the creation of and edit for publication all curriculum guides and materials prepared

by and to be distributed among the instructional staff. 24. NCLB/Title I Coordinator (including but not limited to grant writing, implementation,

monitoring, budgeting). 25. Perform other administrative duties as directed by the Superintendent consistent with the

job description. TERMS OF EMPLOYMENT: Work year and salary as per STAA agreement.

EVALUATION: Performance of this job will be evaluated annually in accordance with State law and the provisions of the Board’s policy on evaluation of certified staff.

Adopted: 6/13/03 Date Revised: 10/08/10, 7/24/2013, 8/15/2013

STAFFORD TOWNSHIP BOARD OF EDUCATION B-18 Manahawkin, NJ 08050 Central Office Administration TITLE: Director of Technology, Professional Development & Grants NJ ASSIGNMENT(S): Director of Special Projects QUALIFICATIONS: 1. Master’s Degree 2. Principal Certificate 3. Five years teaching experience 3. Demonstrated ability to work collaboratively with colleagues and

community 4. Required criminal history background check and proof of U.S. citizenship or legal resident alien status REPORTS TO: Superintendent or designee JOB GOAL: To ensure integration of technology to enhance district programs. PERFORMANCE RESPONSIBILITIES:

1. Encourage increased staff participation in grant writing initiatives. 2. Ensure the effective use of technology integration in all subject areas. 3. Keep staff apprised of all available resources in professional development

opportunities. 4. Research professional development opportunities that will promote the

effective delivery of instructional programs. 5. Work collaboratively to prepare and monitor a fiscally responsible budget in

assignment. 6. Attend board meetings and prepare such reports and agenda items for the

board as requested by the Superintendent. 7. Design and implement assessment processes for measuring the utilization

and effectiveness of technology to support continuous improvement. 8. Develop small group workshops for staff focusing on technology integration

into the classroom. 9. Oversee district wide professional development needs coordinated with

Director of Curriculum & Instruction. 10. Coordinates with the Technology Department instructional technology

programming, including but not limited to: instructional software and hardware, student information and attendance systems, grade book software, library systems software, lunch and cafeteria software, and website software.

11. Develops, implements, and evaluates annual plans for instructional technology.

12. Assists teachers in the use of technology applications by providing ongoing staff development opportunities.

13. Communicates with local, state, and national organizations, institutions and agencies involved with technology in schools.

14. Provides administrative and technical support for all instructional technology to improve learning outcomes, facilitate technology-enhanced learning, and increase student engagement.

15. Coach classroom teachers to develop specific strategies for integrating technology into instruction.

16. Adherence to all state reporting requirements with timely and accurate submissions.

17. Collaborate with members of administrative team to support student achievement through embedding technology in teaching and learning.

18. Works in partnership with Supervisor of IT, the Director of Curriculum & Instruction and district stakeholders in creating, implementing, sustaining and expanding the District Technology Plan.

19. Collaborates with the Director of Curriculum & Instruction to establish the vision, goals and objectives for staff professional development programs that support a high level of technology integrates instructional practices in classrooms.

20. Collaborate with the Director of Curriculum & Instruction to present a cohesive integration of curriculum and technology implementing “classrooms of the future.”

21. Accesses digital resources for classroom teachers and administrators. 22. Provides resources to parent education programs on technology. 23. Plan, organize, and schedule district nurses. 24. Prepare and submit district all state reports with the Technology Department. 25. District NJSmart Coordinator with the Technology Department. 26. Recruit, assign, supervise, and evaluate of certified and non-certified staff. 27. Coordinates and oversees Extended Day Program and district enrichment

programs. 28. Perform other tasks and responsibilities as may be assigned by the

Superintendent.

TERMS OF EMPLOYMENT: Work year and salary as per STAA agreement. EVALUATION: Performance of this job will be evaluated annually in accordance with state law and the provisions of the board's policy on evaluation of staff. Date Adopted: 7/24/2013 Date Revised: 8/15/2013

STAFFORD TOWNSHIP BOARD OF EDUCATION Manahawkin NJ 08050 D-10 Instruction/Curriculum TITLE: Master Teacher – Preschool QUALIFICATIONS: 1. N-8, Pre-K-3 or Teacher of the Handicapped Certification 2. Provides professional development to early childhood staff 3. Administers structured program evaluation instruments 4. Works with preschool intervention and referral team to assist all

students as needed 5. Coordinate parent/guardian programs to promote effective

partnership 6. Model lessons and suggest resources and technology to enhance

student achievement 7. Coach and provide feedback to teachers to improve teaching

practice 8. Work collaboratively with district supervisors 9. Strong interpersonal and communication skills 10. Required criminal history background check and proof of U.S. citizenship or legal resident alien status REPORTS TO: Principal JOB GOAL: To ensure high quality professional development for all preschool

teachers, to promote parental/guardian partnerships, and to provide appropriate transitions between grade levels.

PERFORMANCE RESPONSIBILITIES: 1. Visiting classrooms on a regular basis to coach and provide feedback to teachers to improve

teaching practices using the reflective cycle model. 2. Plan specific goals and training opportunities to improve weak areas identified from

curriculum developer reports and results of structured classroom observation (e.g. Early Childhood Environmental Rating Scale – Revised, (Harms, Clifford, & Cryer, 2004); performance-based assessment results, program wide evaluations, and other information sources.

3. Administer structured program evaluation instruments (in assigned classrooms) to measure

quality practices in preschool classrooms (e.g. ECERS-R, SELA, PCMI, High/Scope Preschool Program Quality Assessment, Creative Curriculum Implementation Checklist).

4. Confer with early childhood supervisors to plan for and provide professional development for

all early childhood staff. 5. Provide individualized follow-up support and facilitate small group meetings/trainings for

teachers with similar needs 6. Support implementation of performance-based assessments to ensure reliable collection of

child information through portfolio review meetings and professional and train teachers on the administration of the Early Screening Inventory-Revised (ESI-R, (Meisels, Marsden, Wishke, & Henderson, 1997).

7. Coordinate with the preschool intervention and referral team to request assistance for children with challenging behaviors

8. Confer regularly with the preschool intervention and referral team to discuss how to

support teachers and parents/guardians with children who have challenging behaviors. 9. Confer regularly with the community parent/guardian involvement specialist to plan for smooth transitions for children entering preschool or going to kindergarten, and assist in planning related parent/guardian involvement activities (e.g., ensuring that the results of the performance based assessment are shared with preschool staff, planning parent/guardian workshops, planning kindergarten classroom visits. 10. Provide technical assistance to district and provider administrators to discuss curriculum goals, professional development, performance-based assessment implementation, and structured observation results. TERMS OF EMPLOYMENT: Salary and work year as per STEA negotiated agreement. EVALUATION: Performance of this job will be evaluated annually in accordance with state law and the provisions of the board's policy on evaluation of certified staff.

Adopted: June 18, 2009

STAFFORD TOWNSHIP BOARD OF EDUCATION Manahawkin, NJ 08050 A-5 Central Office Administration TITLE: ATTORNEY

QUALIFICATIONS: 1. License to practice law in New Jersey 2. Demonstrated experience in school law and public sector

collective bargaining law preferred 3. Experience as a school attorney preferred 4. Knowledge of contract, administrative and civil rights laws,

employment laws, and special education laws and regulations preferred

5. Personal and professional integrity; strong oral and written communication skills

REPORTS TO: Board of Education President and Superintendent JOB GOAL: To provide direct professional legal counsel and representation

for the board of education, superintendent and staff on school matters.

PERFORMANCE RESPONSIBILITIES: 1. Attends and provides legal advice at meetings of the board as required. 2. Prepares and renders oral and/or written legal opinions upon request to the

superintendent and the board. 3. Provides legal assistance in the drafting of legal documents, policies, rules and

regulations, resolutions, applications and all other legal or quasi-legal papers upon request.

4. Advises the board in all matters of a legal or technical nature relating to the

interpretation of statutes, charters, ordinances, and contracts. 5. May advise the board in all contract negotiations when requested. 6. Prepares or reviews all invitations to bid, job specifications, and legal contracts.

Page 1 of 2

A-5 7. Serves as legal representative of the board, its members, and/or staff in any judicial or

administrative proceedings, at the direction of the board. 8. Maintains copies of deeds, records, other official and appropriate documents relative

to the physical properties under the jurisdiction of the board of education. 9. Advises board on the sale, lease or other disposition of excess physical property. 10. Monitors and reviews changes in public school law and advises the board and the

superintendent regarding legislative changes and necessary board and/or administrative action.

11. Provides periodic updates on administrative practice and board policy, including the

review of important commissioner and court decisions and attorney general's opinions. 12. Reviews pending board policy prior to formal adoption. 13. Prepares resolutions, deeds, leases, conveyances, bonds, obligations and other legal

instruments relating to the business of the board, and conducts such correspondence therewith as may be necessary or as may be requested by the board.

14. Performs such other duties consistent with competence in the field of law as the board

or superintendent may require. TERMS OF EMPLOYMENT: Appointed annually to serve at the pleasure of the board.

Compensation to be determined by the board. EVALUATION: Performance of this job will be evaluated in accordance with the board's policy on evaluation of the attorney. Date Adopted: 5/14/98 Date Readopted: 10/16/08 Legal References:

N.J.S.A. 18A:16-6 Indemnity of officers and employees against civil actions Koribanics v. Clifton Bd. of Ed., 48 N.J. 1 (1966) Perella v. Jersey City Bd. of Ed., 51 N.J. 323 (1968) Taylor v. Hoboken Bd. of Ed., 187 N.J. Super 546 (app. Div. 1983)

Page 2 of 2

Stafford Township School DistrictPersonnel Transfer of Assignment

2014-2015 School YearJuly 23, 2014 Board Meeting

Last Name First NameBeginning

DateEnding

Date Current Assignment/Location New Assignment/Location NJ DOE AssignmentBonno Lisa 9/1/2014 6/30/2015 Teacher Aide, LLD Class - Personal, P/T Hourly - Ocean Acres Teacher Aide, LLD Class. - Personal, P/T Hourly - McKinley NA

Borgwardt Judith 9/1/2014 6/30/2015 Teacher Aide, LLD Class - Personal - Intermediate Teacher Aide, MD Class - Personal - Ocean Acres NAButerick Joanne 9/1/2014 6/30/2015 Teacher Aide, PSD Class - Personal - Oxycocus Teacher Aide, MD Class - Personal - PLC NA

Cummins Mary 9/1/2014 6/30/2015 Discovery Aide - Ocean Acres Teacher Aide, PSD Class - Oxycocus NA

Dunn Madelyn 9/1/2014 6/30/2015 Teacher Aide, Regular Education, P/T Hourly - PLC Teacher Aide, Preschool, P/T Hourly - Oxycocus NA

Glassen Amy 9/1/2014 6/30/2015 Teacher Aide, MD Class - Personal - PLC Teacher Aide, PSD Class - Oxycocus NA

Guinee Mary 9/1/2014 6/30/2015 Teacher Aide, Regular Education, P/T Hourly - PLC Teacher Aide, Preschool, P/T Hourly - Oxycocus NA

Hagen Barbara 9/1/2014 6/30/2015 Teacher Aide, Spec. Ed. - Personal, P/T Hourly - Ocean Acres Teacher Aide, LLD Class - Personal, P/T Hourly - Intermediate NA

LaCava Patricia 9/1/2014 6/30/2015 Teacher Aide, LLD Class - Personal, P/T - McKinley Teacher Aide, LLD Class - Personal, P/T - Intermediate NA

Laurina Cynthia 9/1/2014 6/30/2015 Teacher Aide, Regular Education, P/T Hourly - PLC Teacher Aide, Preschool, P/T Hourly - Oxycocus NA

Lefante Stephanie 9/1/2014 6/30/2015 Teacher Aide - Resource, P/T - Intermediate Teacher Aide, Resource, P/T - McKinley NA

Mahoney Linda 9/1/2014 6/30/2015 Teacher Aide, LLD Class - Personal - Ocean Acres Teacher Aide, LLD Class - Personal - McKinley NA

McClory-Houston Patrice 9/1/2014 6/30/2015 Teacher Aide, Spec. Ed. - Personal - Ocean Acres Teacher Aide, Spec. Ed.- Personal - McKinley NA

Payne Sarah 9/1/2014 6/30/2015 Teacher Aide, LLD Class - Personal, P/T Hourly - Ocean Acres Teacher Aide, LLD Class - Personal, P/T Hourly - McKinley NA

Roth Marie 9/1/2014 6/30/2015 Teacher Aide, Spec. Ed. - Personal - McKInley Teacher Aide, Spec. Ed.. - Personal - Intermediate NA

Rusher Karen 9/1/2014 6/30/2015 Teacher Aide, Spec. Ed. - Personal - Intermediate Teacher Aide, Ispec. Ed. - Personal - Ocean Acres NA

Shattuck Diane 9/1/2014 6/30/2015 Teacher Aide, SLD Class - Personal - Intermediate Teacher Aide, Resource - McKinley NA

Stillwell Susan 9/1/2014 6/30/2015 Teacher Aide, Spec. Ed. - Personal - McKinley Teacher Aide, Spec. Ed. - Personal - Intermediate NA

Terhune Robyn 9/1/2014 6/30/2015 Teacher Aide, PSD Class - Personal - Oxycocus Teacher Aide, MD Class - Personal - PLC NA

Tyson Agnes 9/1/2014 6/30/2015 Teacher Aide, LLD Class - Personal - McKinley Teacher Aide, Spec. Ed. - Personal - Intermediate NA

Wiesemann Angela 9/1/2014 6/30/2015 Teaher Aide, Spec. Ed. - Personal, P/T - Ocean Acres Teacher Aide, PSD Class, P/T - Oxycocus NA

Stafford Township School DistrictPersonnel Change of Assignment

2014-2015 School YearJuly 23, 2014 Board Meeting

Last Name First NameBeginning

DateEnding

Date Current Assignment/Location New Assignment/Location NJ DOE Assignment

Colecchia Debra 9/1/2014 6/30/2015 Teacher Aide, Spec. Ed. - Personal - Ocean Acres Teacher Aide, SLD Class - Personal - Ocean Acres NA

Hamilton Moira 9/1/2014 6/30/2015 Teacher Aide, MD Class - Personal - Intermediate Teacher Aide, Autistic Class - Personal - Intermediate NA

Hegedus Stacey 9/1/2014 6/30/2015 Teacher Aide, SLD Class, P/T Hourly - McKinley Teacher Aide, Resource - P/T Hourly - McKinley NA

Norman Lynn 9/1/2014 6/30/2015 Teacher Aide, Regular Education, P/T Hourly - Ocean Acres Teacher Aide, BD Class, P/T Hourly - Ocean Acres NA

Racz Robin 9/1/2014 6/30/2015 Teacher Aide, SLD Class - Ocean Acres Teacher Aide, SLD Class - Personal - Ocean Acres NA

Shaltis Clare 9/1/2014 6/30/2015 Teacher Aide, Regular Education, P/T - Ocean Acres Teacher Aide, Resource - P/T - Ocean Acres NASullivan Grace 9/1/2014 6/30/2015 Teacher Aide, Spec. Ed. - Personal - McKinley Teacher Aide, SLD Class - McKinley NATampone Judy 9/1/2014 6/30/2015 Teacher Aide, Regular Education - P/T Hourly - Ocean Acres Teacher Aide, Resource - P/T Hourly - Ocean Acres NA

Ulics Cynthia 9/1/2014 6/30/2015 Home School Liaison - PLC Elementary School Teacher - PLC Elementary Kindergarten-Grade 8

BYLAWS

STAFFORD TOWNSHIP BOARD OF EDUCATION

BYLAWS 0141/page 1 of 1

Board Member Number and Term

0141 BOARD MEMBER NUMBER AND TERM

The Board of Education shall consist of nine (9) members.

The term of a Board member shall be three (3) years. The term of a Board member appointed to fill a vacancy shall be from the member’s appointment to the organizational meeting following the next annual election. Any vacancy for the remainder of the term shall be filled at the next annual school election, except that

1. A Board member appointed to fill a vacancy occurring within sixty days immediately preceding an annual election occurring in April, to fill a term extending beyond the next election, shall serve until the organizational meeting following the second annual election next succeeding the occurrence of the vacancy; or

2. A Board member appointed to fill a vacancy occurring after the third

Monday in July for an annual election occurring in November, to fill a term extending beyond the next election, shall serve until the organizational meeting following the second annual election next succeeding the occurrence of the vacancy.

Any vacancy for the remainder of a term shall be filled at the annual election or the second annual election next succeeding the occurrence of a vacancy, as the case may be. N.J.S.A. 18A:12-6; 18A:12-9; 18A:12-11; 18A:12-15

Adopted: 22 July 2004 Revised: 24 May 2012 Revised: 21 August 2014

BYLAWS



Board Member Election and Appointment

0143 BOARD MEMBER ELECTION AND APPOINTMENT

The election and appointment of Board of Education members will be conducted in strict compliance with law. A vacancy in the membership of a Board of Education shall be filled as follows:

1. By the Executive County Superintendent, if the a vacancy is caused by;

a. The absence of candidates for election to the school Board, or b. The removal of a member because of lack of qualifications, or c. The failure of the Board to appoint a person to a vacancy within

sixty-five days following its occurrence, or

d. Two or more candidates qualified by law for membership on the Board receiving an equal number of votes in a special runoff election.

2. By the Executive County Superintendent, to a number sufficient to make up

a quorum of the Board if, by reason of vacancies, a quorum is lacking;

3. By special election within sixty days of the annual school election, if:

a. Two or more candidates qualified by law for membership on the school Board receive an equal number of votes in the annual school election; or

b. The annual election is disqualified due to improper election

procedures.

4. By the Commissioner of Education if there is a failure to elect a member at the annual school election due to improper campaign practices; or

5. By a majority vote of the remaining members of the Board of Education

after the vacancy occurs in all other cases.

BYLAWS



Board Member Election and Appointment

The Board Secretary shall promptly notify the President of a vacancy to be filled by the Board. The President shall inform all other Board members. The Board will give public notice of the vacancy and invite any qualified person to submit a written request for consideration of his/her candidacy for the vacancy. The Board may also require candidates submit a resume with their written request. In considering candidates who have expressed an interest in a vacancy, the Board of Education may interview candidates in public or closed session for privacy reasons. The Board must vote to appoint a candidate to a vacancy in public session and there shall be no decision made in executive session. In the event interviews are conducted in closed session, Board members, in the public session discussions, nomination and voting process, shall express their opinion in support of their vote so the public can witness any deliberations, policy formulation, and the decision making process of the Board.

A roll call vote will be conducted on candidates in the order the candidates were nominated with a second. If there are two or more vacancies, each vacancy will be filled by a separate election process. The first candidate who receives the votes of a majority of the remaining Board members will be elected to the vacancy. In the event no candidate receives a majority vote of the remaining Board members, another election process shall be conducted between the two candidates receiving the highest number of votes.

N.J.S.A. 18A:12-11; 18A:12-15;

Adopted: 22 July 2004 Revised: 11 September 2008 Revised: 21 January 2010 Revised: 21 August 2014

BYLAWS


BYLAWS 0174.1/page 1 of 2

Legal Services M

0174.1 LEGAL SERVICES In accordance with N.J.A.C. 6A:23A-5.2, the Board of Education adopts this Policy and its strategies to ensure the use of legal services by employees and the Board of Education members and the tracking of the use of legal services. The Board of Education may choose to hire/appoint a Board Attorney/In-House Counsel as an employee of the district. Should that happen the duties of and contact with the Board Attorney/In-House Counsel are as set forth in Board Attorney/In-House Counsel Job Description and Bylaw 0174. The information as set forth herein shall not apply to the Board Attorney/In-House Counsel should one be hired. The Board of Education acknowledges that there may be times when it must contract for legal services of outside counsel regardless of whether or not the Board Attorney/In-House Counsel position is filled. As such, and in those circumstances, The Board of Education authorizes the Board President, the Superintendent and the Board Secretary/School Business Administrator and all other individuals specifically authorized by the Board President on an issue-by-issue basis, as designated contact person(s) to request services or advice from contracted legal counsel. The Board President shall be responsible to review all legal bills and confer with designated contact persons in reviewing such legal bills. In accordance with the provisions of N.J.A.C. 6A:23A-5.2(a)2, the Board President may designate the administrative staff member to review all legal bills and designates contact persons to ensure the prudent use of legal services. School districts with legal costs that exceed one hundred thirty percent of the Statewide average per pupil amount should establish the procedures outlined in 1., 2., 3., and 4. below and, if not established, provide evidence such procedures would not result in a reduction of costs.

1. The designated contact person(s) shall ensure that contracted legal

counsel is not contacted unnecessarily for management decisions or readily available information contained in district materials such as Board policies, administrative regulations, or guidance available through professional source materials.

2. All requests for legal advice shall be made to the designated contact

person(s) in writing and shall be maintained on file in the Board offices. The designated contact person shall determine whether the request warrants legal advice or if legal advice is necessary.

BYLAWS


BYLAWS 0174.1/page 2 of 2

Legal Services 3. The designated contact person(s) shall maintain a log of all legal

counsel contact including the name of the legal counsel contacted, date of the contact, issue discussed, and length of contact.

4. All written requests for legal advice and logs of legal counsel contacts

shall be forwarded to the Board President, who shall be responsible to review all legal bills and compare all legal bills to the contact logs and to investigate and resolve any variances.

Any professional services contract(s) for legal services shall prohibit advance payments. Services to be provided shall be described in detail in the contract and invoices for payment shall itemize the services provided for the billing period. Payments to legal counsel(s) shall only be for services actually provided. School districts and vocational school districts are prohibited from contracting with legal counsel or using in-house legal counsel to pursue any affirmative claim or cause of action on behalf of district administrators and/or any individual Board members or pursuing any claim or cause of action for which the damages to be awarded would benefit an individual rather than the school district as a whole.

The Board of Education will annually establish prior to budget preparation, a maximum dollar limit for each type of professional service, including legal services. In the event it becomes necessary to exceed the established maximum dollar limit for the professional service, the Superintendent of Schools shall recommend to the Board of Education an increase in the maximum dollar amount. Any increase in the maximum dollar amount shall require formal Board action. Contracts for outside legal services will be issued by the Board in a deliberative and efficient manner that ensures the district receives the highest quality services at a fair and competitive price or through a shared service arrangement. This may include, but is not limited to, issuance of such contracts through a Request for Proposals (RFP) based on cost and other specified factors or other comparable processes. Contracts for legal services shall be limited to non-recurring or specialized work for which the district does not possess adequate in-house resources or in-house expertise to conduct.

N.J.A.C. 6A:23A-5.2

Adopted: 20 November 2008 Revised: 17 June 2010 Revised: 21 June 2012 Revised: 16 January 2014 Revised: 21 August 2014

POLICY


ADMINISTRATION 1581/page 1 of 4

Victim of Domestic or Sexual Violence Leave

1581 VICTIM OF DOMESTIC OR SEXUAL VIOLENCE LEAVE

In accordance with the provisions of N.J.S.A. 34:11C-1 et seq., an employee who was a victim of an incident of domestic violence as defined in Section 3 of P.L.1991, c.261 (C.2C:25-19) or a sexually violent offense as defined in Section 3 of P.L.1998, c.71 (C.30:4-27.26), or whose child, parent, spouse, domestic partner, or civil union partner was a victim shall be entitled to unpaid leave of no more than twenty days in one twelve-month period, to be used in the twelve-month period following any incident of domestic violence or any sexually violent offense as provided in N.J.S.A. 34:11C-1 et seq. For the purposes of N.J.S.A. 34:11C-1 et seq. and this Policy, an “employee” means a person who is employed for at least twelve months by the Board of Education, with respect to whom benefits are sought under N.J.S.A. 34:11C-1 et seq. – “NJ SAFE Act” for not less than 1,000 hours during the immediately preceding twelve-month period. For the purposes of N.J.S.A. 34:11C-3 and this Policy, each incident of domestic violence or any sexually violent offense shall constitute a separate offense for which an employee is entitled to unpaid leave, provided the employee has not exhausted the allotted twenty days for the twelve-month period. The unpaid leave may be taken intermittently in intervals of no less than one day, as needed for the purpose of engaging in any of the following activities as they relate to the incident of domestic violence or a sexually violent offense:

1. Seeking medical attention for, or recovering from, physical or psychological injuries caused by domestic or sexual violence to the employee or the employee's child, parent, spouse, domestic partner, or civil union partner;

2. Obtaining services from a victim services organization for the

employee or the employee's child, parent, spouse, domestic partner, or civil union partner;

3. Obtaining psychological or other counseling for the employee or the

employee's child, parent, spouse, domestic partner, or civil union partner;

4. Participating in safety planning, temporarily or permanently relocating,

or taking other actions to increase the safety of the employee or the employee's child, parent, spouse, domestic partner, or civil union partner from future domestic or sexual violence or to ensure economic security;

POLICY



Victim of Domestic or Sexual Violence Leave

5. Seeking legal assistance or remedies to ensure the health and safety of the employee or the employee's child, parent, spouse, domestic partner, or civil union partner, including preparing for, or participating in, any civil or criminal legal proceeding related to or derived from domestic or sexual violence; or

6. Attending, participating in, or preparing for a criminal or civil court

proceeding relating to an incident of domestic or sexual violence of which the employee or the employee's child, parent, spouse, domestic partner, or civil union partner, was a victim.

An eligible employee may elect, or the Board of Education may require the employee, to use any of the accrued paid vacation leave, personal leave, or medical or sick leave (in accordance with the provisions of N.J.S.A. 18A:30-1) during any part of the twenty-day period of unpaid leave provided under N.J.S.A. 34:11C-1 et seq. In such case, any paid leave provided by the Board, and accrued pursuant to established policies of the Board, shall run concurrently with the unpaid leave provided under N.J.S.A. 34:11C-1 et seq. and, accordingly, the employee shall receive pay pursuant to the Board's applicable paid leave policy during the period of otherwise unpaid leave. If an employee requests leave for a reason covered by both N.J.S.A. 34:11C-1 et seq. and the "Family Leave Act," P.L.1989, c.261 (C.34:11B-1 et seq.) or the Federal "Family and Medical Leave Act of 1993," Pub.L.103-3 (29 U.S.C. § 2601 et seq.), the leave shall count simultaneously against the employee's entitlement under each respective law. Leave granted under N.J.S.A. 34:11C-1 et seq. and this Policy shall not conflict with any rights pursuant to the "Family Leave Act," P.L.1989, c.261 (C.34:11B-1 et seq.), the "Temporary Disability Benefits Law," P.L.1948, c.110 (C.43:21-25 et seq.), or the Federal "Family and Medical Leave Act of 1993," Pub.L.103-3 (29 U.S.C. § 2601 et seq.). Prior to taking this leave an employee shall, if the necessity for the leave is foreseeable, provide the Superintendent of Schools with written notice of the need for the leave. The notice shall be provided as far in advance as is reasonable and practical under the circumstances. Nothing contained in N.J.S.A. 34:11C-1 et seq. and this Policy shall be construed to prohibit the Superintendent from requiring that a period of this leave be supported by the employee with documentation of the domestic violence or a sexually violent offense which is the basis for the leave. If documentation is required, the employee shall be regarded as having provided sufficient documentation if the employee provides one or more of the following:

1. A domestic violence restraining order or other documentation of equitable relief issued by a court of competent jurisdiction;

POLICY



Victim of Domestic or Sexual Violence Leave 2. A letter or other written documentation from the county or municipal

prosecutor documenting the domestic violence or a sexually violent offense;

3. Documentation of the conviction of a person for the domestic violence

or a sexually violent offense; 4. Medical documentation of the domestic violence or a sexually violent

offense;

5. Certification from a certified Domestic Violence Specialist or the director of a designated domestic violence agency or Rape Crisis Center, stating that the employee or employee's child, parent, spouse, domestic partner, or civil union partner is a victim of domestic violence or a sexually violent offense; or

6. Other documentation or certification of the domestic violence or a

sexually violent offense provided by a social worker, member of the clergy, shelter worker, or other professional who has assisted the employee or employee's child, parent, spouse, domestic partner, or civil union partner in dealing with the domestic violence or a sexually violent offenses.

For the purposes of N.J.S.A. 34:11C-1 et seq. and this Policy, "Certified Domestic Violence Specialist" means a person who has fulfilled the requirements of certification as a Domestic Violence Specialist established by the New Jersey Association of Domestic Violence Professionals; and "designated domestic violence agency" means a county-wide organization with a primary purpose to provide services to victims of domestic violence, and which provides services that conform to the core domestic violence services profile as defined by the Division of Child Protection and Permanency in the Department of Children and Families and is under contract with the division for the express purpose of providing the services. For the purposes of N.J.S.A. 34:11C-1 et seq. and this Policy, "Rape Crisis Center" means an office, institution, or center offering assistance to victims of sexual offenses through crisis intervention, medical and legal information, and follow-up counseling. The Board shall display conspicuous notice of its employees' rights and obligations pursuant to the provisions of N.J.S.A. 34:11C-1 et seq., in such form and in such manner as the Commissioner of Labor and Workforce Development shall prescribe, and use other appropriate means to keep its employees so informed.

POLICY



Victim of Domestic or Sexual Violence Leave No provision of N.J.S.A. 34:11C-1 et seq. and this Policy shall be construed as requiring or permitting the Board to reduce employment benefits provided by the Board or required by a collective bargaining agreement which are in excess of those required by N.J.S.A. 34:11C-1 et seq. Nor shall any provision of N.J.S.A. 34:11C-1 et seq. be construed to prohibit the negotiation and provision through collective bargaining agreements of leave policies or benefit programs which provide benefits in excess of those required by N.J.S.A. 34:11C-1 et seq. This provision shall apply irrespective of the date that a collective bargaining agreement takes effect. Nothing contained in N.J.S.A. 34:11C-1 et seq. and this Policy shall be construed as permitting the Board to:

1. Rescind or reduce any employment benefit accrued prior to the date on which the leave taken pursuant to N.J.S.A. 34:11C-1 et seq. commenced; or

2. Rescind or reduce any employment benefit, unless the rescission or

reduction of the benefit is based on changes that would have occurred if an employee continued to work without taking the leave provided pursuant to N.J.S.A. 34:11C-1 et seq.

All information and/or documentation provided to the Board or Superintendent of Schools pursuant to N.J.S.A. 34:11C-1 et seq., any information regarding a leave taken pursuant to N.J.S.A. 34:11C-1 et seq., and any failure of an employee to return to work, shall be retained in the strictest confidentiality, unless the disclosure is voluntarily authorized in writing by the employee or is required by a Federal or State law, rule, or regulation. The Board of Education shall not discharge, harass or otherwise discriminate or retaliate or threaten to discharge, harass or otherwise discriminate or retaliate against an employee with respect to the compensation, terms, conditions or privileges of employment on the basis that the employee took or requested any leave to which the employee was entitled pursuant to N.J.S.A. 34:11C-3 or on the basis that the employee refused to authorize the release of information deemed confidential pursuant to N.J.S.A. 34:11C-3.f. N.J.S.A. 34:11C-1 et seq. Adopted: 21 August 2014

Stafford Township Board of Education Organizational Chart

Superintendent

Board of Education

Board Secretary

Business Administrator

Director of Personnel

Transportation

Facilities

Cafeteria

Community School/STAC

Director of Special Services & Preschool

Director of Data & Assessment

Director of Technology/PD &

Grants

Director of Pupil Services

Director of Curriculum &

Instruction

Principals

Regulation R2120

Date Adopted: 8/9/79 Revisions: 7/9/89, 10/17/91, 5/21/92, 12/1/94, 6/8/00,7/26/01, 7/22/04, 10/16/08, 9/24/09, 1/20/11, 7/24/13, 7/23/14

POLICY


TEACHING STAFF MEMBERS

3125/page 1 of 3 Employment of Teaching Staff Members

3125 EMPLOYMENT OF TEACHING STAFF MEMBERS The Board of Education believes it is vital to the successful operation of the district that teaching staff member positions be filled with highly qualified and competent teaching staff members. In accordance with the provisions of N.J.S.A. 18A:27-4.1, the Board shall appoint, transfer, remove, or renew a certificated or non-certificated officer or employee only upon the recommendation of the Superintendent of Schools and by a recorded roll call majority vote of the full membership of the Board. The Board shall not withhold its approval for arbitrary and capricious reasons. The Board shall approve the employment, fix the compensation, and establish the term of employment for every teaching staff member employed by this district. No teaching staff member shall be employed unless he/she is a holder of a valid certificate in accordance with the New Jersey Department of Education and applicable statutes and administrative codes. The Superintendent shall require proof of any candidate’s certification or pending application for certification. The Board or contracted service provider may employ an applicant on an emergent basis for a period not to exceed three months, pending completion of a criminal history records check if the Board or contractor demonstrates to the Commissioner of Education that special circumstances exist which justify the emergent employment as prescribed in N.J.S.A. 18A:6-7.lc. In the event the criminal background check is not completed for an emergent hired employee within three months, the Board or contractor may petition the Commissioner for an extension of time, not to exceed two months, in order to retain the employee. No criminal history record check shall be furnished unless the applicant provided written consent to the check. The applicant shall bear the cost for the check, including all costs for administering and processing the check. The district will deny employment to an applicant if the applicant is required and refuses to submit to a criminal history background check. The Board will employ substitutes for absent teachers in order to ensure continuity in the instructional program and will annually approve a list of substitutes and rate of pay. The Superintendent or designee shall select substitutes from the list approved by the Board to serve in the place of an absent teaching staff member. The Board may use a private contractor to secure a substitute teacher in accordance with N.J.A.C. 6A:9 et seq.

POLICY


TEACHING STAFF MEMBERS 3125/page 2 of 3

Employment of Teaching Staff Members

The Board shall approve the employment, fix the compensation, and set the term of employment for each person employed in a summer school program. The Board will employ only those candidates recommended by the Superintendent. Service as a summer school teacher will not count toward the accrual of tenure or seniority. The Board of Education shall not employ for pay or contract for the paid services of any teaching staff member or any other person serving in a position which involves regular contact with students unless the Board has first determined, consistent with the requirements and standards of N.J.S.A. 18A:6-7.1 et seq., that no criminal history record information exists on file in the Federal Bureau of Investigation, Identification Division, or the State Bureau of Identification which would disqualify the individual from being employed or utilized in such capacity or position. An individual employed by the Board in any substitute capacity or position shall be required to undergo a criminal history record check in accordance with the provisions of N.J.S.A. 18A:6-7.1b. Student teachers are subject to this criminal history record information requirement (via the district’s requirement that they are an approved substitute for the district). An individual, except as provided in N.J.S.A. 18A:6-7.1g, shall be permanently disqualified from employment or service in the school district if the criminal history record check reveals a record of conviction for any crime or offense as defined in N.J.S.A. 18A:6-7.1 et seq. The Board or contracted service provider may employ an applicant on an emergent basis for a period not to exceed three months, pending completion of a criminal history record check if the Board or contracted service provider demonstrates to the Commissioner of Education that special circumstances exist which justify the emergent employment as prescribed in N.J.S.A. 18A:6-7.lc. In the event the criminal history record check is not completed for an emergent hired employee within three months, the Board or contracted service provider may petition the Commissioner for an extension of time, not to exceed two months, in order to retain the employee. No criminal history record check shall be performed unless the applicant shall have furnished written consent to such a check. The applicant shall bear the cost for the criminal history record check, including all costs for administering and processing the check. The district will deny employment to an applicant if the applicant is required and refuses to submit to a criminal history record check. The Board of Education prohibits any relative of a Board member or Superintendent of Schools from being employed in an office or position in the school district in accordance with the provisions of N.J.A.C. 6A:23A-6.2 and Board Policy 0142.1 – Nepotism.

POLICY



Employment of Teaching Staff Members

A teaching staff member’s misstatement of fact material to his/her qualifications for employment or the determination of his/her salary will be considered by the Board to constitute grounds for dismissal. N.J.S.A. 18A:6-5; 18A:6-6; 18A:6-7.1; 18A:6-7.1b; 18A:6-7.1c; 18A:6-7.2;

18A:16-1 et seq.; 18A:26-1 et seq.; 18A:27.1 et seq.; 18A:27-4.1; 18A:27-7; 18A:27-8

N.J.A.C. 6A:9-5.18; 6A:9-5.19 Adopted: 22 July 2004 Revised: 20 November 2008 Revised: 19 August 2010 Revised: 21 August 2014

POLICY

STAFFORD TOWNSHIP BOARD OF EDUCATION TEACHING STAFF MEMBERS

3240/page 1 of 2 Professional Development

M

3240 PROFESSIONAL DEVELOPMENT The Board of Education encourages all teaching staff members to pursue a program of continuing professional development by course work or matriculation in institutions of higher learning, participation in workshops and conferences, membership in professional organizations, and/or independent scholarship. Teaching staff members may be permitted to: visit other schools and classrooms; attend local, regional, or national conferences; participate in committees, workshops, and panels, both within and outside the district. Requests for participation in such professional development activities must be submitted in writing to the Superintendent or designee for approval. In addition, the Board of Education must approve all travel expenditures in accordance with Policy and Regulation 6471, N.J.S.A. 18A:11-12, the State of New Jersey Department of the Treasury, Office of Management and Budget Circulars 08-19-OMB and 06-14-OMB (OMB Circulars) and any superseding circulars, and any additional requirements set forth in N.J.A.C. 6A:23A-7 et seq. A teaching staff member who has been granted time off and/or approved to be reimbursed for a professional development activity shall submit, within ten working days, a brief written report that includes the primary purpose of the travel, the key issues addressed at the event, and their relevance to improving instruction or the operations of the school district in accordance with Policy and Regulation 6471.

All active teachers, defined as staff whose positions require possession of the instructional or educational services certificates in accordance with N.J.A.C. 6A:9-8, 10, 11, and 13 and all active school leaders serving on a permanent or interim basis whose positions require possession of the Chief School Administrator, Principal, or Supervisor endorsement in accordance with N.J.A.C. 6A:9-12 shall comply with the professional development requirements as outlined in N.J.A.C. 6A:9-15.1 et seq. To meet the professional development requirement, each teacher shall be guided by an individual Professional Development Plan (PDP), which shall include at least twenty hours per year of qualifying activities as outlined in N.J.A.C. 6A:9-15.4. The PDP shall be developed by each teacher’s supervisor in consultation with the teacher and shall align with the Professional Standards for Teachers in N.J.A.C. 6A:9-3 and the Standards for Professional Learning in N.J.A.C. 6A:9-15.3. The PDP shall be effective for one year and shall include, at least the minimum requirements outlined in N.J.A.C. 6A:9-15.4(c).

POLICY

STAFFORD TOWNSHIP BOARD OF EDUCATION TEACHING STAFF MEMBERS

3240/page 2 of 2 Professional Development

M School-level professional development planning and implementation shall be in accordance with the requirements of N.J.A.C. 6A:9-15.5. District-level professional development planning and implementation shall be in accordance with N.J.A.C. 6A:9-15.6. Implementation of the professional development requirement for school leaders shall be in accordance with N.J.A.C. 6A:9-15.7 and 15.8. The Board of Education shall comply with the monitoring and assistance requirements as outlined in N.J.A.C. 6A:9-15.9. The Board shall monitor and enforce the professional development requirements for teachers and school leaders set forth in N.J.A.C. 6A:9-15 et seq. and shall actively assist and support the provision of opportunities and resources, and the efforts by teachers and school leaders to meet the professional development requirements. N.J.S.A. 18A:31-2; 18A:6-111 N.J.A.C. 6A:9-3.3; 6A:9-15.1 et seq.

Adopted: 22 July 2004 Revised: 15 April 2010 Revised: 21 August 2014

Regulation


TEACHING STAFF MEMBERS R 3240/page 1 of 9

Professional Development for Teachers and School Leaders

R 3240 PROFESSIONAL DEVELOPMENT FOR TEACHERS AND SCHOOL LEADERS

A. Professional Development – Definition (N.J.A.C. 6A:9-15.2)

1. Professional development shall be comprised of professional learning opportunities aligned with student learning and educator development needs; and school, school district, and/or State improvement goals.

2. Professional development shall have as its primary focus the

improvement of teachers' and school leaders' effectiveness in assisting all students to meet the Core Curriculum Content Standards (CCCS).

3. Professional development shall include the work of established

collaborative teams of teachers, school leaders, and other administrative, instructional, and educational services staff members who commit to working together to accomplish common goals and who are engaged in a continuous cycle of professional improvement focused on:

a. Evaluating student learning needs through ongoing reviews of

data on student performance; and b. Defining a clear set of educator learning goals based on the

rigorous analysis of these data.

4. Professional learning shall incorporate coherent, sustained, and evidenced-based strategies that improve educator effectiveness and student achievement, including job-embedded coaching or other forms of assistance to support educators' transfer of new knowledge and skills to their work.

5. Professional development may be supported by external expert

assistance or additional activities that: a. Address defined student and educator learning goals; b. Advance primarily ongoing school-based professional

development; and

Regulation



Professional Development for Teachers and School Leaders c. Include, but are not limited to, courses, workshops, institutes,

networks, and conferences provided by for-profit and nonprofit entities outside the school such as universities, educational service agencies, technical assistance providers, networks of content specialists, and other education organizations and associations.

6. Professional development shall align with the professional standards

for teachers and school leaders in N.J.A.C. 6A:9-3 and the Standards for Professional Learning in N.J.A.C. 6A:9-15.3.

B. Standards for Professional Learning (N.J.A.C. 6A:9-15.3)

1. Professional learning that increases educator effectiveness and improves results for all students shall be guided by the following standards:

a. Learning communities: Occurs within learning communities

committed to continuous improvement, collective responsibility, and goal alignment;

b. Leadership: Requires skillful leaders who develop capacity,

advocate, and create support systems for professional learning; c. Resources: Requires prioritizing, monitoring, and coordinating

resources for educator learning; d. Data: Uses a variety of sources and types of student, educator,

and system data to plan, assess, and evaluate professional learning;

e. Learning designs: Integrates theories, research, and models of human learning to achieve its intended outcomes;

f. Implementation: Applies research on change and sustains

support for implementation of professional learning for long-term change; and

g. Outcomes: Aligns its outcomes with educator performance and

student curriculum standards.

2. The standards in 1.a. through g. above shall serve as indicators to guide the policies, activities, facilitation, implementation, management, and evaluation of professional development.

C. Requirements for Individual Teacher Professional Development Planning and

Implementation (N.J.A.C. 6A:9-15.4)

Regulation




1. To meet the professional development requirement, each teacher shall be guided by an individualized Professional Development Plan (PDP), which shall include at least twenty hours per year of qualifying activities. The twenty-hour annual requirement shall be reduced by a pro rata share reflecting the use of family or medical leave.

2. The content of each PDP shall be developed by each teacher's

supervisor, in consultation with the teacher, and shall align with the Professional Standards for Teachers in N.J.A.C. 6A:9-3 and the Standards for Professional Learning in N.J.A.C. 6A:9-15.3.

3. The PDP shall be effective for one year and shall specify, at a

minimum:

a. One area for development of professional practice derived from the results of observations and evidence accumulated through the teacher's annual performance evaluation;

b. As appropriate, an additional area for development of

professional practice aligned to the teacher's role as a member of his or her collaborative professional learning team in accordance with N.J.A.C. 6A:9-15.2;

c. As appropriate, an additional area for development of

professional practice aligned with school and/or district improvement goals as set forth in N.J.A.C. 6A:9-15.5 and 15.6; and

d. Any requirements for professional development stipulated

elsewhere in statute or regulation.

4. The progress of each teacher in meeting the goals of the PDP must be determined annually and aligned to the district or applicable nonpublic school process for teacher evaluation.

5. Progress on the PDP must be discussed during a minimum of one

annual conference between the teacher and his or her supervisor. 6. Each teacher shall provide evidence of progress toward meeting the

requirements of his or her individual PDP, and this evidence must be reviewed as part of each conference.

7. The PDP shall be revised at a minimum annually, but may be adjusted

as necessary to support the teacher's progress.

Regulation



Professional Development for Teachers and School Leaders 8. All teachers governed by the professional development requirements

shall have an individual PDP within thirty instructional days of the beginning of their respective teaching assignments.

9. The Board of Education shall ensure all teachers receive the necessary

opportunities, support, and resources to engage in ongoing professional learning and to complete the requirements of their respective PDPs.

10. A teacher's individual PDP goals may necessitate more than the

recommended minimum requirements outlined in N.J.A.C. 6A:9-15 et seq.

11. Additional hours of qualifying activities may be required for teachers in

low-performing schools, as determined by the Commissioner of Education.

D. Requirements for School-Level Professional Development Planning and


1. The Principal shall oversee the development and implementation of a plan for school-level professional development.

2. The school-level professional development plan shall include a

description of school-level and team-based professional learning aligned with identified school goals, and teacher and student learning needs.

3. The school-level plan shall become part of the district’s professional

development plan reviewed by the Board of Education pursuant to N.J.A.C. 6A:9-15.6.

4. The school-level professional development plan shall go into effect for

the 2013-2014 school year.

5. The Principal shall ensure all teachers receive the necessary opportunities, support, and resources to complete professional development requirements in accordance with N.J.A.C. 6A:9-15.4(a).

E. Requirements for District-Level Professional Development Planning and


Regulation




1. The Superintendent of Schools or designee shall oversee the development and implementation of plans to address the school district’s professional development needs. School districts sending to the same middle and/or high school may form a regional consortium to develop one district-wide plan based on the sending schools' plans.

2. The Superintendent shall:

a. Review school-level professional development plans; b. Assess the learning needs of students, teachers, and school

leaders based on educator evaluation data, school-level plan, and data from school- and district-level performances;

c. Plan, support, and implement professional development

activities that address the CCCS, and that align with the Standards for Professional Learning in N.J.A.C. 6A:9-15.3 and the Professional Standards for Teachers and School Leaders in N.J.A.C. 6A:9-3; and

d. Develop and update, as necessary, the district mentoring plan

for new teachers in accordance with N.J.A.C. 6A:9-8.4.

3. The Superintendent shall review on an annual basis the school district plan to assess its effectiveness and revise it as necessary to meet the school district's learning goals for students, teachers, and school leaders.

4. The school district plan shall provide information on school-level and

district-wide professional development opportunities, the resources being allocated toward their support, and a justification for the expenditures.

5. The school district plan shall include any professional development

required by statute or regulation.

6. The Superintendent shall be responsible for the content and implementation of the district professional development plan. The Superintendent shall present the plan to the Board of Education to review for fiscal impact.

F. Implementation of the Professional Development Requirement for School

Leaders (N.J.A.C. 6A:9-15.7)

Regulation




1. The Board of Education shall oversee and review for the Superintendent professional development that links to individual, school, and district professional development goals and to the school district's professional development plan.

2. The Superintendent shall oversee and review for each Principal and

Supervisor professional development that links to individual, school, and district professional development goals and the school district's professional development plan.

3. The Superintendent, Principals, and Supervisors shall fulfill the

professional development requirement through the creation, implementation, and completion of a professional development plan that:

a. Aligns with the Professional Standards for School Leaders set

forth in N.J.A.C. 6A:9-3.4 and the Standards for Professional Learning in N.J.A.C. 6A:9-15.3;

b. Derives from the results of observations, evidence, and

recommendations included in the annual performance evaluation of the Superintendent, Principals, or Supervisors;

c. Identifies professional goals that address specific individual,

school, or school district goals; and

d. Grounds professional development activities in objectives related to improving teaching, learning, and student achievement, and in support of the school and/or school district professional development plan.

4. Each active school leader shall be required to provide evidence of

progress toward fulfillment of his or her plan. Evidence shall include:

a. A narrative account detailing plan goals and their achievement; and

b. Documentation of professional growth activities such as school-

based learning activities, training, university coursework, action research, and study groups. Study groups may include school, district, county and/or State associations and organizations, school and district collaborative teams, and virtual learning communities.

Regulation




5. Leaders whose positions require a Principal or Supervisor endorsement shall have an annual plan developed in collaboration with the Superintendent or designee holding a Chief School Administrator endorsement.

6. Leaders whose positions require a Chief School Administrator's

endorsement, but who do not serve as a Chief School Administrator of the school district, shall have an annual plan developed in collaboration with the Superintendent or designee holding a Chief School Administrator endorsement.

7. The Superintendent or designee holding a Chief School Administrator

endorsement shall meet with Principals, Supervisors, or other school administrators at mid-year to assess progress toward completion or modification of the plan.

8. The Superintendent or designee holding a Chief School Administrator

endorsement shall review the status of the professional development plan as part of the Principals’, Supervisors’, or other district administrators’ annual performance evaluation.

9. The Superintendent shall develop a professional development plan for

review by the Board of Education. 10. The Superintendent shall provide to the Board of Education annual

evidence of progress toward completion of the professional development plan and summative evidence of plan completion every three to five years, depending on the Superintendent’s contract with the Board of Education.

11. In cases where there is disagreement between the Superintendent and

the Board of Education regarding plan contents or progress toward completion, the Superintendent may appeal to the Executive County Superintendent, who will have final decision-making authority on all such matters.

G. Requirements for School Leader Professional Development in Ethics, Law, and

Governance (N.J.A.C. 6A:9-15.8)

1. All professional development plans for active school leaders serving on a permanent or interim basis whose positions require possession of a Chief School Administrator, Principal, or Supervisor endorsement in accordance with N.J.A.C. 6A:9-12.3 shall ensure the completion of appropriate training on: school law, ethics, and governance pursuant to N.J.S.A. 18A:26-8.2; and other statutory requirements related to student safety and well-being. To meet this ongoing requirement, the

Regulation




specific training needs of each school leader will be reviewed annually as part of the professional development planning process.

H. Monitoring and Assistance (N.J.A.C. 6A:9-15.9)

1. The Board of Education shall monitor and enforce the professional development requirements for teachers and school leaders set forth in N.J.A.C. 6A:9-15 et seq.

2. The Board of Education shall actively assist and support the provision

of opportunities and resources, and the efforts by teachers and school leaders to meet the professional development requirements of N.J.A.C. 6A:9-15.1 et seq.

3. To ensure that the professional development requirements set forth in

N.J.A.C. 6A:9-15 et seq. reflect a policy of continuous improvement, constructive support, and timely intervention, the Department of Education shall establish accountability procedures pursuant to N.J.A.C. 6A:30.

4. It is the responsibility of supervisors and school district administrators

through the teacher performance evaluation process and the professional development planning process to monitor each teacher's progress in meeting the professional development requirements and to take appropriate steps to assure such progress. In any instance where a teacher's progress is found to be inadequate, the school district administration shall take appropriate remedial action by applying sound and accepted principles of progressive supervision and other appropriate means.

5. It is the responsibility of a school leader's immediate supervisor, or the

Board of Education in the case of the Superintendent, to monitor each school leader's progress in meeting the professional development requirements. Monitoring shall be accomplished through the performance evaluation and professional development planning processes. In any instance where a school leader's progress is found to be inadequate, the school leader’s immediate supervisor or Board of Education shall take appropriate remedial action.

6. The school district administration shall be responsible for maintaining

accurate records of each educator's progress in meeting the professional development requirements outlined in N.J.A.C. 6A:9-15 et seq. Such records shall include a copy of each educator's current professional development plan and timeline, as well as any documentation and evidence showing the educator's progress toward meeting the plan's requirements.

Regulation




7. If a teacher leaves the employ of one New Jersey school district and is hired by another, the previous employing school district must share with the new employing school district the teacher's PDP and all supporting documentation. If the current professional development plan is found to be unsuitable to the teacher's new assignment, the new employing school district must ensure a revised professional development plan and timeline are created within thirty days of hire by the employee's new supervisor in collaboration with the new teacher.

8. If a school leader leaves the employ of one New Jersey school district

and is hired by another, the new employing school district or Board of Education shall ensure that a revised professional development plan appropriate to the new assignment is developed in collaboration with the school leader.

Issued: 22 July 2004 Revised: 15 April 2010 Revised: 21 August 2014

POLICY



Use of Social Networking Sites

3282 USE OF SOCAL NETWORKING SITES

The Board of Education has a strong commitment to quality education and the well-being of all pupils, as well as the preservation of the school district’s reputation. The Board believes staff members must establish and maintain public trust and confidence and be committed to protecting all pupils attending the school district. In support of the Board’s strong commitment to the public’s trust and confidence, the Board holds all staff members to the highest level of professional responsibility. The Commissioner of Education has determined inappropriate conduct outside a staff member’s professional responsibilities may determine them as unfit to discharge the duties and functions of their position. Staff members should be advised communications, publications, photographs, and other information appearing on social networking sites deemed inappropriate by the Board could be cause for dismissal of a non-tenured staff member or to certify tenure charges against a tenured staff member to the Commissioner of Education. Staff members are advised to be concerned and aware such conduct deemed inappropriate may include, but is not limited to, communications and/or publications using e-mails, text-messaging, social networking sites, or any other form of electronic communication that is directed and/or available to pupils or for public display or publication. While the Board respects the right of staff members to use social networking sites, staff members should recognize they are held to a higher standard than the general public with regard to standards of conduct and ethics. It is important that a staff member’s use of these sites does not damage the reputation of the school district, employees, pupils, or their families. Staff members who utilize, post or publish images, photographs, or comments on social networking sites, blogs, or other forms of electronic communication outside their professional responsibilities shall ensure their use, postings, or publications are done with an appropriate level of professionalism and are appropriate conduct for a school staff member. Staff members should exercise care in setting appropriate boundaries between their personal and public online behavior, understanding that what is private in the digital world often has the possibility of becoming public even without their knowledge or consent. The school district strongly encourages all staff members to carefully review the privacy settings on social networking sites they use and exercise care and good judgment when posting content and information on such sites. Staff members should adhere to the following guidelines, which are consistent with the district’s workplace standards on harassment, pupil relationships, conduct, professional communication, and confidentiality.

POLICY



Use of Social Networking Sites When using personal social networking sites, school staff members:

1. Should not make statements that would violate any of the district’s policies, including its policies concerning discrimination or harassment;

2. Must uphold the district’s value of respect for the individual and avoid

making defamatory statements about the school district, employees, pupils, or their families;

3. May not disclose any confidential information about the school district

or confidential information obtained during the course of his/her employment, about any individual(s) or organization, including pupils and/or their families;

4. Shall not use social networking sites to post any materials of a

sexually graphic nature; 5. Shall not use social networking sites to post any materials which

promote violence; 6. Shall not use social networking sites which would be detrimental to the

mission and function of the district;

7. Are prohibited from using their school district title as well as adding references to the district in any correspondence including, but not limited to, e-mails, postings, blogs, and social networking sites unless the communication is of an official nature and is serving the mission of the district. This prohibition also includes signature lines and personal e-mail accounts;

8. Shall not post updates to their status on any social networking sites

during normal working hours including posting of statements or comments on the social networking sites of others during school time unless it involves a school project. Employees must seek approval from the Superintendent of Schools for such use; and

9. Shall not post or publish any information the Commissioner of

Education would deem to be inappropriate conduct by a school staff member.

POLICY


TEACHING STAFF MEMBERS

3282/page 3 of 3 Use of Social Networking Sites

The Policy of this district is to maintain a level of professionalism both during and after the school day. Any publication through any means of electronic communication which is potentially adverse to the operation, morale, or efficiency of the district, will be deemed a violation of this Policy. If the Board or Superintendent believes that a staff member’s activity on any social networking site violates the district’s policies, the Board or Superintendent may request that the employee cease such activity. Depending on the severity of the incident, the staff member may be subject to disciplinary action. This Policy has been developed and adopted by this Board to provide guidance and direction to staff members on how to avoid actual and/or the appearance of inappropriate conduct toward pupils and/or the community while using social networking sites. Adopted: 21 August 2014

POLICY


SUPPORT STAFF MEMBERS 4125/page 1 of 4

Employment of Support Staff Members

4125 EMPLOYMENT OF SUPPORT STAFF MEMBERS The Board of Education believes it is vital to the successful operation of the district that support staff positions be filled with highly qualified and competent professionals. In accordance with the provisions of N.J.S.A. 18A:27-4.1, the Board shall appoint, transfer, remove, or renew a certificated or non-certificated officer or employee only upon the recommendation of the Superintendent of Schools and by a recorded roll call majority vote of the full membership of the Board. The Board shall not withhold its approval for arbitrary and capricious reasons. The Board shall approve the employment, fix the compensation, and establish the term of employment for every support staff member employed by this district. The Board will employ substitutes for absent support staff members in order to ensure continuity in a program and will annually approve a list of substitutes and rate of pay. The Superintendent or designee shall select substitutes from the list approved by the Board to serve in the place of an absent support staff member. The Board may use a private contractor to secure a substitute support staff member. The Board of Education shall not employ for pay or contract for the paid services of any support staff member or any other person serving in a position which involves regular contact with students unless the Board has first determined consistent with the requirements and standards of N.J.S.A. 18A:6-7.1 et seq. that no criminal history record information exists on file in the Federal Bureau of Investigation, Identification Division, or the State Bureau of Identification which would disqualify the individual from being employed or utilized in such capacity or position. An individual employed by the Board or a school bus contractor holding a contract with the Board, in the capacity of a school bus driver, shall be required to meet the criminal history record requirements as outlined in N.J.S.A. 18A:39-19.1. Substitute employees, who are rehired annually by the Board, are required to undergo a criminal history record check upon initial employment, provided the substitute continues in the employ of at least one of the districts at which the substitute was employed within one year of the approval of the criminal history record check. A substitute employee later selected for a permanent position within the district does not need to undergo a new criminal history background check provided there is no break in service in the substitute employment.

POLICY



Employment of Support Staff Members

The Board or contracted service provider may employ an applicant on an emergent basis for a period not to exceed three months, pending completion of a criminal history records check if the Board or contractor demonstrates to the Commissioner of Education that special circumstances exist which justify the emergent employment as prescribed in N.J.S.A. 18A:6—7.1c. In the event the criminal background check is not completed for an emergent hired employee within three months, the Board or contractor may petition the Commissioner for an extension of time, in order to retain the employee.

No criminal history record check shall be furnished unless the applicant provided written consent to the check. The applicant shall bear the cost for the check, including all costs for administering and processing the check. The district will deny employment to an applicant if the applicant is required and refuses to submit to a criminal history background check.

An employee’s misstatement of fact material to his/her qualifications for employment or the determination of his/her salary will be considered by the Board to constitute grounds for dismissal.

In accordance with the requirements of No Child Left Behind Act of 2001, each school district receiving Title I funds shall ensure that all paraprofessionals hired after January 8, 2002 and working in a program supported with Title I funds shall have:

1. Completed at least two years of study at an institution of higher

education; 2. Obtained an associate’s (or higher) degree; or

3. Met a rigorous standard of quality and can demonstrate, through formal State or local academic assessment:, knowledge of and the ability to assist in instructing, reading, writing, and mathematics (or, as appropriate, reading readiness, writing readiness, and mathematics readiness.)

Paraprofessionals hired before January 8, 2002 and working in a program supported with Title I funds are required to satisfy the above stated requirements not later than four years after the date of January 8, 2002. A district that is implementing a School-wide Program must comply with all the requirements outlined above and a district that has a Target Assistance Program must ensure that all paraprofessionals paid in whole or part with Title I funds meet the requirements outlined above.

POLICY



Employment of Support Staff Members Paraprofessional staff working in a Title I school, and whose salary is paid for in whole or in part with Title I funds, must have met one of the criteria listed above by the end of the 2005-2006 school year. The Superintendent will ensure paraprofessionals working in a program supported with Title I funds meet the above stated requirements. The Superintendent will ensure paraprofessionals working in a program supported with Title I funds meet the above stated requirements. An individual employed by the Board in any substitute capacity or position shall be required to undergo a criminal history record check in accordance with the provisions of N.J.S.A. 18A:6-7.1b. Individuals who provide volunteer services and crossing guards, not employed or contracted by the district, are not subject to this criminal history record information requirement. An individual shall be permanently disqualified from employment or service in the school district if the criminal history record check reveals a record of conviction for crimes as defined in N.J.S.A. 18A:6—7.1. An individual, except as provided in N.J.S.A. 18A:6-7.1g, shall be permanently disqualified from employment or service in the school district if the criminal history record check reveals a record of conviction for any crime or offense as defined in N.J.S.A. 18A:6-7.1 et seq. The Board or contracted service provider may employ an applicant on an emergent basis for a period not to exceed three months, pending completion of a criminal history record check if the Board or contracted service provider demonstrates to the Commissioner of Education that special circumstances exist which justify the emergent employment as prescribed in N.J.S.A. 18A:6-7.lc. In the event the criminal history record check is not completed for an emergent hired employee within three months, the Board or contracted service provider may petition the Commissioner for an extension of time, not to exceed two months, in order to retain the employee. No criminal history record check shall be performed unless the applicant shall have furnished written consent to such a check. The applicant shall bear the cost for the criminal history record check, including all costs for administering and processing the check. The district will deny employment to an applicant if the applicant is required and refuses to submit to a criminal history record check. The Board of Education prohibits any relative of a Board member or the Superintendent of Schools from being employed in an office or position in the school district in accordance with the provisions of N.J.A.C. 6A:23A-6.2 and Board Policy 0142.1 – Nepotism.

POLICY



Employment of Support Staff Members A support staff member’s misstatement of fact material to his/her qualifications for employment or the determination of his/her salary will be considered by the Board to constitute grounds for dismissal.

N.J.S.A. 18A:6-5; 18A:6-6; 18A:6-7.1; 18A:6-7.1b; 18A:6-7.1c; 18A:6-7.2; 18A:16-1 et seq.; 18A:26-1 et seq.; 18A:27-1 et seq.; 18A:27-4.1; 18A:27-7; 18A:27-8; 18A:39-19.1

Adopted: 22 July 2004 Revised: 20 November 2008 Revised: 21 August 2014

POLICY


PUPILS 5300/page 1 of 2

Automated External Defibrillators (AEDs)

5300 AUTOMATED EXTERNAL DEFIBRILLATORS (AEDs)

The American Heart Association estimates many lives could be saved if defibrillators were more widely available. Due to technological advances, automated external defibrillators (AEDs) may be used by lay persons without any training to provide defibrillation within the first minutes of cardiac arrest thereby increasing the victim’s chances of survival. In accordance with N.J.S.A. 18A:40-41.a, the Board of Education shall ensure every school in the school district has an AED as defined in N.J.S.A. 2A:62A-24. The AED shall be made available in an unlocked location on school property with an appropriate identifying sign. The AED shall be accessible during the school day and any other time when a school-sponsored athletic event or team practice is taking place in which pupils of the school district are participating. The AED shall be within reasonable proximity of the school athletic field or gymnasium, as applicable. A team coach, licensed athletic trainer, or other designated staff member if there is no coach or licensed athletic trainer, who is present during athletic events or team practices, shall be trained in cardio-pulmonary resuscitation and the use of the AED in accordance with the provisions of N.J.S.A. 2A:62A-25.a. The school district shall be deemed to be in compliance with N.J.S.A. 2A:62A-25.a, if a State-certified emergency services provider or other certified first responder is on site at the event or practice. Each AED in the school district shall be tested and maintained according to the manufacturer's operational guidelines. Notification shall be provided to the appropriate first aid, ambulance, rescue squad, or other appropriate emergency medical services provider regarding the AED, the type acquired, and its location in accordance with N.J.S.A. 2A:62A-25.b and c. The school district and its employees shall be immune from civil liability in the acquisition and use of AEDs pursuant to the provisions of N.J.S.A. 2A:62A-27. In accordance with the provisions of N.J.S.A. 18A:40-41.b, the Superintendent of Schools or designee shall establish and implement an Emergency Action Plan applicable to each school in the school district for responding to a sudden cardiac event including, but not limited to, an event in which the use of an AED may be necessary. The Emergency Action Plan shall be consistent with the provisions of N.J.S.A. 18A:40-41.a and, at a minimum, shall include a list of no less than five school employees, team coaches, or licensed athletic trainers who hold current certifications from the American Red Cross, American Heart Association, or other training programs recognized by the Department of Health and Senior Services in cardio-pulmonary resuscitation and in the use of an AED. This list shall be

POLICY


PUPILS 5300/page 2 of 2

Automated External Defibrillators (AEDs) updated, if necessary, at least once in each semester of the school year. The Emergency Action Plan shall also include detailed procedures on responding to a sudden cardiac event including, but not limited to, the identification of the persons in the school who will be responsible for responding to the person experiencing the sudden cardiac event; calling 911; starting cardio-pulmonary resuscitation; retrieving and using the AED; and assisting emergency responders in getting to the individual experiencing the sudden cardiac event. In addition, in accordance with the Sudden Cardiac Arrest Act, the Stafford Township School District shall ensure that students participating in school sponsored athletic activities shall obtain the appropriate physical examinations and permissions necessary for participation on the forms designated by the New Jersey Department of Education. N.J.S.A. 18A:40-41.a; 18A:40-41.b

Adopted: 22 July 2004 Revised: 18 January 2007 Revised: 14 April 2011 Revised: 25 September 2013 Revised: 21 August 2014

Regulation


PROGRAM R 5300/page 1 of 4


R 5300 AUTOMATED EXTERNAL DEFIBRILLATORS (AEDS)

A. Automated External Defibrillator (AED)

1. Every school in the school district shall have an AED as defined in N.J.S.A. 2A:62A-24.

2. For the purposes of this Policy and Regulation, “automated

external defibrillator” or “defibrillator” or “AED” means a medical device heart monitor and defibrillator that: a. Has received approval of its pre-market notification filed

pursuant to 21U.S.C.§360(k) from the United States Food and Drug Administration;

b. Is capable of recognizing the presence or absence of

ventricular fibrillation or rapid ventricular tachycardia, and is capable of determining, without intervention by an operator, whether defibrillation should be performed; and

c. Upon determining that defibrillation should be

performed, automatically charges and requests delivery of an electrical impulse to an individual's heart.

B. Location and Availability of AED

1. The AED shall be made available in an unlocked location on school property with an appropriate identifying sign.

2. The AED shall be accessible during the school day and any

other time when a school-sponsored athletic event or team practice is taking place in which pupils of the school district are participating.

3. The AED shall be within reasonable proximity of the school

athletic field or gymnasium, as applicable.

C. Training Requirements for Using an AED

1. A team coach, licensed athletic trainer, or other designated staff member if there is no coach or licensed athletic trainer, who is present during athletic events or team practices, shall be trained in cardio-pulmonary resuscitation and the use of the AED in accordance with the provisions of N.J.S.A. 2A:62A-25.a.

Regulation


PUPILS R 5300/page 2 of 4


a. The school district shall be deemed to be in compliance with this requirement if a State-certified emergency services provider or other certified first responder is on site at the event or practice.

2. Prior to using an AED a school employee must have successfully

completed and hold a current certification from the American Red Cross, American Heart Association, or other training programs recognized by the Department of Health and Senior Services in cardio-pulmonary resuscitation and the use of an AED.

a. The Board of Education shall not be liable for any act or

omission of any lay person who uses the defibrillator in the rendering of emergency care.

3. Each AED shall be maintained and tested according to the

manufacturer's operational guidelines.

4. The Principal or designee shall notify the appropriate first aid, ambulance, rescue squad, or other appropriate emergency medical services provider that the school has acquired an AED, the type acquired, and its location.

5. Prior to purchasing an AED, the Superintendent of Schools or

designee will provide the prescribing licensed physician with documentation that the school district has a protocol in place to comply with the requirements of 2., 3., and 4. above.

D. Immunity from Civil Liability

1. Any person who uses an AED shall request emergency medical assistance from the appropriate first aid, ambulance, or rescue squad as soon as practicable. However, a lay person who, in good faith, fails to request such emergency medical assistance shall be immune from civil liability for any personal injury that results from that failure.

2. The school district and its employees shall be immune from civil

liability in the acquisition and use of AEDs pursuant to the provisions of N.J.S.A. 2A:62A-27.

Regulation




a. Any person or entity who, in good faith, acquires or provides an AED, renders emergency care or treatment by the use of an AED, assists in or supervises the emergency care or treatment by the use of an AED, attempts to use an AED for the purpose of rendering emergency care or treatment, and who has complied with the requirements of Policy and Regulation 5300, N.J.S.A. 18A:40-41.a and b, and N.J.S.A. 2A:62A-23 through 2A:62A-27 shall be immune from civil liability for any personal injury as a result of that care or treatment, or as a result of any acts or omissions by the person or entity in providing, rendering, assisting in, or supervising the emergency care or treatment.

b. A person or entity providing or maintaining an AED shall

not be liable for any act or omission involving the use of an AED in the rendering of emergency care by a lay person.

3. The immunity provided in 2. above shall include the prescribing

licensed physician and the person or entity who provided training in cardio-pulmonary resuscitation and use of the AED.

4. N.J.S.A. 2A:62A-27 shall not immunize a person for any act of

gross negligence or willful or wanton misconduct. It shall not be considered gross negligence or willful or wanton misconduct to fail to use a defibrillator in the absence of an otherwise pre-existing duty to do so.

E. Emergency Action Plan

1. The Superintendent of Schools or designee shall establish and implement an Emergency Action Plan applicable to each school in the district for responding to a sudden cardiac event including, but not limited to, an event in which the use of an AED may be necessary.

a. The Emergency Action Plan shall be consistent with the

provisions of N.J.S.A. 18A:40-41.a and, at a minimum, shall include a list of no less than five school employees, team coaches, or licensed athletic trainers in each school building who hold current certifications from the American Red Cross, American Heart Association, or other training programs recognized by the Department of Health and Senior Services in cardio-pulmonary resuscitation and in the use of the AED. This list shall

Regulation




be updated, if necessary, at least once in each semester of the school year.

b. The Emergency Action Plan shall also include detailed

procedures on responding to a sudden cardiac event including, but not limited to:

(1) The identification of the persons in the school

who will be responsible for responding to the person experiencing the sudden cardiac event;

(2) Calling 911; (3) Starting cardio-pulmonary resuscitation;

(4) Retrieving and using the AED; and (5) Assisting emergency responders in getting to the

individual experiencing the sudden cardiac event. In addition, in accordance with the Sudden Cardiac Arrest Act, the Stafford Township School District shall ensure that students participating in school sponsored athletic activities shall obtain the appropriate physical examinations and permissions necessary for participation on the forms designated by the New Jersey Department of Education. Issued: 25 September 2013 Revised: 21 August 2014

POLICY


OPERATIONS 8507/page 1 of 1

Breakfast Offer Versus Serve (OVS)

8507 BREAKFAST OFFER VERSUS SERVE (OVS)

The Board of Education, to be in compliance with the Healthy Hunger Free Kids Act (HHFKA) of 2010, adopts this Offer Versus Serve (OVS) Policy. Offer Versus Serve is a Policy for Federally reimbursable meals that allows students to decline a certain number of food components in the meal to reduce plate waste and food cost. Board of Education approval to implement a Breakfast OVS Policy is optional at all grade levels. The provisions of the Breakfast OVS Policy shall be in accordance with the requirements of the HHFKA of 2010. A school breakfast eligible for Federal reimbursement shall offer four food items from the three food components in the appropriate amounts per grade grouping:

• Fruit or vegetable or juice;

• Milk; and

• Grains (including optional meat/meat alternate). Students are allowed to decline one of the four food items offered. A student's decision to accept all four food items or to decline one food item shall not affect the price charged for the meal as the breakfast is priced as a unit. If students do not choose enough food items to comprise a reimbursable meal, a la carte prices will be charged. School staff members cannot make exceptions to the Policy, such as requiring every student to take a particular food component. It is the student's choice to select any three or all four food items of the reimbursable meal. At each school implementing this OVS Policy, school food service staff members will be trained annually on the provisions of the district’s Breakfast OVS Policy.

Breakfast OVS will be implemented in all schools in the district. Adopted: 21 August 2014

POLICY



Lunch Offer Versus Serve (OVS)

8508 LUNCH OFFER VERSUS SERVE (OVS)

The Board of Education, to be in compliance with the Healthy Hunger Free Kids Act (HHFKA) of 2010, adopts this Offer Versus Serve (OVS) Policy. Offer Versus Serve is a Policy for Federally reimbursable meals that allows students to decline a certain number of food components in the meal to reduce plate waste and food cost. Board of Education approval to implement a Lunch OVS Policy is required at the high school level and is optional at all other grade levels. The provisions of the Lunch OVS Policy shall be in accordance with the requirements of the HHFKA of 2010. A school lunch eligible for Federal reimbursement shall offer five food components in the appropriate amounts per grade grouping:

• Fruit; • Vegetable;

• Milk; • Grain; and • Meat/Meat Alternate.

Students are allowed to decline two of the five required food components, but must select at least a half cup of either fruit (or fruit combination) or a half cup of vegetable (or vegetable combination) or half cup of a fruit/vegetable combination. After selecting the half cup fruit or vegetable requirement, students must select at least two additional full components in the full amounts (per age/grade grouping required amounts) to count toward the reimbursable offer versus serve meal. The student's decision to accept all five food components or to decline two food components shall not affect the price charged for the meal as the lunch is priced as a unit. If students do not choose enough food items to comprise a reimbursable meal, a la carte prices will be charged. School staff members cannot make exceptions to the Policy, such as requiring every child to take a particular food component. It is the student's choice to select any three, four, or all five components of the reimbursable meal. At each school implementing this Lunch OVS Policy, food service staff members will be trained annually on the provisions of the district’s Lunch OVS Policy.

POLICY



Lunch Offer Versus Serve (OVS) Lunch OVS will be implemented in all schools in the district. Adopted: 21 August 2014

Regulation


COMMUNITY

R 9150/page 1 of 4 School Visitors

R 9150 SCHOOL VISITORS

A. Definition

“Visitor” means any person present in a school building on a school day during the hours school is in session, other than those persons whose presence is required by their enrollment in the school or employment by the Board and includes, but need not be limited to, parents or legal guardians, family members, district residents, guests, educational researchers, and contractors/delivery personnel. For the purposes of this regulation, “visitor” does not include persons present in school buildings to attend meetings of the Board or events sponsored by organizations granted permission by the Board to meet in the school.

B. Registration

1. Every visitor is required to register with the school main office using

the T-Pass System. 2. A notice will be prominently posted at each entrance to the school

building, advising visitors to report to the school office before advancing to any other part of the school. Additional signs should be posted in the lobby of each building to advise visitors not to proceed without registering in the school office.

3. The Principal will maintain a logbook in the main office of the school

through the T-Pass System. Each visitor shall enter his/her name and the purpose of his/her visit in the logbook.

4. Each visitor will be given an identification tag or badge, which must be

worn while the visitor is in the school. 5. The Principal or office personnel designated by the Principal shall

arrange for an escort to accompany each visitor to his/her destination. For known, regular visitors, the Principal may waive the escort requirement.

Regulation


COMMUNITY

R 9150/page 2 of 4 School Visitors

6. A staff member who encounters a visitor without identification will

request the visitor to report at the school office, and if feasible, conduct the visitor to the school office. A visitor who resists the request or refuses to be conducted to the school office shall be reported to the Principal immediately.

7. A teacher shall not admit a visitor to his/her classroom unless the

visitor has the identifying tag or badge or is accompanied by the Principal or the Principal's designee.

8. When a visitor has completed the business of his/her visit, he/she will

return directly to the school office, return the identification tag or badge, and promptly leave the building.

C. Permission to Visit Classroom

1. Permission to visit a classroom in session must be sought from and

granted by the Principal. 2. In general, arrangements to visit a classroom should be made at least

one day in advance of the intended visit. 3. If the intended visit would interfere with the planned instructional

program, the Principal will so advise the visitor and suggest another time for the visit.

4. The Principal is authorized to exclude a visitor from a classroom if the

Principal has reason to suspect that the visitor may disrupt the educational program or threaten the health and safety of pupils or staff members.

5. The parent(s) or legal guardian(s) who arrives at school without having

sought advance approval of a classroom visit may be admitted to the classroom at the discretion of the Principal.

6. The Principal may arrange visits to classrooms by educators and pupil

teachers with the cooperation and consent of the classroom teachers.

Regulation


COMMUNITY R 9150/page 3 of 4

School Visitors

7. Teachers may invite guest speakers or observers to their classrooms with the approval of the Principal. Each such guest speaker and observer must register with the main office.

8. The Principal has the authority to evaluate all requests to visit a

classroom. A denied request will be accompanied by an explanation of the denial. The parent(s) or legal guardian(s) who has been denied access to his/her child's classroom may appeal the Principal's decision to the Superintendent, whose determination may be appealed to the Board of Education in accordance with Policy No. 9130.

D. Limitations on Visits to School

1. Visitors are permitted in the schools only during school hours. 2. A visitor may remove a pupil from school only in strict accordance with

Policy No. 5230. 3. A visitor may confer with a pupil in the school only with the approval of

the Principal and in the presence of a teaching staff member or as otherwise required by law.

4. A visitor to a classroom shall not interrupt the instructional program,

speak to or disturb pupils, or distract the teacher. A visitor who wishes to confer with the teacher must make arrangements for a conference at a later date.

5. A visitor may not bring a child or children to a classroom without the

express permission of the teacher and the Principal. 6. A classroom visit may ordinarily not exceed sixty minutes without the

express permission of the teacher and the Principal. 7. The Principal may restrict the number of visitors to any classroom at

any one time. Preference will be given to the parent(s) or legal guardian(s) of pupils in the classroom.

8. A parent/guardian may not bring a student’s siblings into a classroom

for any purpose, including but not limited to classroom parties. In addition, the number of parent/guardians at classroom parties may be restricted. This is to ensure proper security and to prevent overcrowding.

E. Disruptive Visitors

1. The Principal has complete authority to exclude from school premises

any person whom he/she believes may:

Regulation


COMMUNITY R 9150/page 4 of 4

School Visitors

a. Disrupt the instructional program; b. Disturb teachers or pupils; or c. Commit an illegal act.

2. A visitor whose presence or conduct is disruptive or whose conduct in the past suggests that he/she may be disruptive may be requested to leave the school premises. If the visitor so requested does not withdraw, the Principal may summon assistance from the Stafford Township Police Department.

3. A visitor who presents a serious and immediate threat to the health

and safety of persons in the school may be subdued by appropriate means pending the arrival of law enforcement officers.

4. If the Principal has been alerted to dangerous persons in the vicinity of

the school or has been informed that a person intends to enter the school with the intent of doing harm, the Principal may, in his/her discretion: a. Assign personnel to patrol entrances to the school and deny

entrance to any person not properly identified or personally known to them;

b. Secure the services of professional security personnel to

monitor entrances; and/or c. Lock all school entrances other than the main entrance so that

doors cannot be opened from the outside (taking all necessary steps to ensure that doors can be opened from the inside by pressure on crash bars).

d. Enter into any other security code situation and follow those

procedures as necessary and appropriate. Issued: 22 July 2004 Revised: 21 March 2013 Revised: 21 August 2014

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PP UU RR CC HH AA SS II NN GG

MM AA NN UU AA LL

22 00 11 44 –– 22 00 11 55

Prepared By:

Mrs. Margaret Hom


Board Secretary

Purchasing Agent

Stafford Township School District

250 North Main Street

Manahawkin, NJ 08050

609-978-5700

June 2014

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STAFFORD TOWNSHIP SCHOOL DISTRICT Business Administrator’s Office


Manahawkin, New Jersey 08050

Table of Contents

Topic Page

Purchase Order Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Methods of Procurement …………………………………………… 14 – 16

Bids and Purchasing... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 - 19

Quotations and Quotation Procedure.. . . . . . . . .……………………… 20

Purchase Order Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 - 23

Ethics in Purchasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Criminal Code Citation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Appendix .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .…………………… 26

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STAFFORD TOWNSHIP SCHOOL DISTRICT Business Administrator’s Office


Manahawkin, New Jersey 08050

Office of Margaret Hom School Business Administrator

Board Secretary

Purchasing Agent

TO: All District Employees

The purpose of this Purchasing Manual is to assist all Board of Education employees in the proper purchasing

practices to be in full compliance with:

New Jersey Public School Contract Laws Title 18A:18A, et. seq.;

New Jersey Administrative Code N.J.A.C. 5:34 et. seq.;

Board of Education Policy;

Other federal, state law and code; and

NJ QSAC.

Local Finance Notices – NJ Division of Local Government Services

The Purchasing Manual is designed to achieve three (3) goals:

1. Follow the law and Board policy on purchasing;

2. Promote efficiency in the purchasing practices; and

3. Achieve savings of money through proper purchasing practices.

We ask you, the user of the purchasing system, to help achieve these goals through proper planning. Please allow

yourself enough leeway between generating a purchase order and the actual date materials or services are needed.

Please think of purchasing in terms of a whole year. What items and services do you need on an annual basis?

Through proper planning, we can eliminate much of the frustration that is encountered in all public school

purchasing procedures.

This manual should be reviewed with department heads, teachers, secretaries, and others who are involved in the

purchasing process. It is imperative that everyone adhere to all purchasing laws and guidelines.

If you have any questions concerning the following guidelines, please do not hesitate to call the Business Office,

Extension 1038.

Thank you,

Margaret Hom


Board Secretary

Purchasing Agent

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PURCHASE ORDER PROCEDURES

Authority to Purchase

The purchase of goods and/or services by a board of education is governed by state statutes, administrative code

and board policy. New Jersey State Law (18A:18A-2(b)) assigns the authority to the Purchasing Agent to make

purchases for the board of education.

The Purchasing Agent is the only individual in the school district that has the authority to make purchases for the

board of education.

The Stafford Township Board of Education by board resolution has authorized Mrs. Margaret Hom to be the

Purchasing Agent for the school district.

Authorized Purchases

All requests for purchases of goods and/or services must be made through an approved purchase order signed by

the Purchasing Agent.

Purchase Order

A purchase order, pursuant to State Law (18A:18A-2(v)), is a document issued by the Purchasing Agent

authorizing goods or materials to be ordered for the school district or work/service to begin. No goods or materials

may be ordered or work/service be authorized to begin by any other individual in the school district other than the

Purchasing Agent.

Unauthorized Purchases

Any Board of Education employee who orders and/or receives any materials, supplies or services without first

going through the approved purchase order process has made an unauthorized purchase.

Unauthorized purchases are a violation of State Law and Board Policy.

Penalties listed below may be assigned by the Superintendent of Schools for unauthorized purchases:

Penalties for Unauthorized Purchases

First Offense Letter in Personnel File Pay for Purchase

Second Offense Suspension Pay for Purchase

Third Offense Loss of Increment Pay for Purchase

Fourth Offense Loss of Employment Tenure Charges Pay for Purchase

Corrective Action for Non-compliance

Memo to Administrator

If the Purchasing Agent has determined that an unauthorized purchase has been made, a memo will be sent to the

responsible administrator advising the administrator of the unauthorized purchase.

The Superintendent of Schools shall receive a copy of the memo.

Memo to Superintendent

The responsible administrator shall prepare a memo explaining the reasons why proper purchasing procedures

were not followed. The memo will be attached to the purchase order and a copy of the memo will be sent to the

Superintendent of Schools.

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Corrective Action for Non-compliance (continued)

Letter to Vendor

The Purchasing Agent will also send a letter to the vendor who provided either unauthorized services or goods.

The letter will advise the vendor that payment may not be made for the unauthorized purchase. The Board

Attorney will be copied on the letter.

At any time, during the Corrective Action Process, the Superintendent may invoke the penalties for non-compliance.

Sanctions/penalties are part of the NJ QSAC Corrective Action Plan.

A repeat offense of an unauthorized purchase by the same administrator within a school year will mandate that

administrator to attend a special in-service workshop on proper purchasing procedures and any sanction that may

be invoked by the Superintendent.

Miscellaneous:

Preview of Materials

All staff members must receive permission from administrators, supervisors, or principals to pre-

view materials. After the preview process has been completed, the item must be returned. If there

is a desire to purchase the previewed item, then a purchase order must be prepared for a new item.

Reimbursements; Employee

The Board of Education only recognizes an employee reimbursement purchase order when it pertains to

tuition reimbursement, pre-approved travel, meals, and conferences. The Board will not reimburse

employees for items and goods personally purchased by the employee.

Student Activity Accounts

Purchases made through Student Activity Accounts may not be reimbursed with Board funds.

Purchase orders made payable to Student Activity Accounts for the aforementioned purpose will

not be signed by the Purchasing Agent.

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A. Responsibilities of Originator of Purchase Order/Requisition - Preparing a Purchase Order/Requisition

The person who prepares the purchase order/requisition has certain responsibilities before the order is sent to the

administrator, supervisor, or principal for approval. He/she is to ensure the following:

1. Purchase Orders/Requisitions are Typed-- All purchase orders/requisitions MUST BE typed and

processed through the district electronic system.

2. Vendor’s Name--All Board checks are made payable to the vendor name (top line) listed on the purchase

order/requisition. Please ensure proper vendor is chosen.

3. Vendor’s Complete Address—The address will automatically be completed once vendor is selected.

Include phone number and fax number in body of purchase order.

4. Description of Items, Services, Costs and Catalogue Numbers--Items and/or services requested are to be

described clearly with correct and up-to-date catalogue numbers and costs. Please use latest catalogues

available.

5. Shipping Costs--Shipping and handling costs are to be added to all purchase orders. Please read the

catalogue or contact the vendor to determine the actual shipping and handling costs.

If you are unable to ascertain the actual charges, type: “10% Estimated Shipping and Handling”

If there are no shipping and handling charges, type on purchase order: “Shipping and Handling Included”

6. Delivery Address--Attention Of--The delivery address should include a name of a person or a specific

department.

7. Delivery, Types of

The Stafford Township Board of Education recognizes two (2) types of delivery.

a. INSIDE DELIVERY

Items are to be delivered to a Board of Education location and taken off the truck by transportation

carrier personnel and brought to a designated area inside the school or office building.

b. SPOTTED DELIVERY

Items are to be delivered to a Board of Education location and taken off the truck by transportation carrier

personnel and brought to a designated area inside the school or office building. Transportation carrier

personnel or specialized individuals are responsible to then uncrate, setup, assemble items to determine

good working order and remove all debris to the satisfaction of the Stafford Township Board of Education

within five (5) working days. Please ensure that all purchase orders have the correct delivery designation.

8. Total Cost—Please include the words “Total Cost” on the purchase order with the actual amount of the

order. Minimum Order – the minimum order amount for all purchase orders is $25.00. Please try to plan

and combine orders to exceed the $25.00 limit. Please verify your figures for accuracy. Please note: The

Board of Education is exempt from paying New Jersey Sales Tax.

9. Budget Account Number--Please be sure the correct Budget Account Number is selected on the purchase

order/requisition.

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10. State Contract Orders--When ordering through State Contract vendors, please include:

a. State Contract Number;

b. Shipping and Handling Included; and

c. Appropriate documentation when required.

11. Quotations--If quotations are obtained, please attach to the purchase order a copy of each written quotation

received. Please type the quotation date and the quotation number in the body of the purchase order. Two

quotations MUST BE provided.

12. Bids--If bids are obtained, please choose from the drop down menu and provide the following in the body

of your purchase order;

a. Bid Date; and

b. Bid Number.

13. Multi-Page Purchase Order--There will be times where there is a need to order a large amount of items

from one vendor. Please follow the procedures below when ordering more than 10 lines of merchandise;

a. Type on the body of the purchase order what is being purchased

Example: School Supplies, Office Supplies, etc.

b. Type on purchase order: “See attached list”, Use the Excel spreadsheet that is on the district

website under “forms”.

c. Attach two (2) copies of the list to the purchase order. One copy will be for the Business Office

and the other is to mail to the vendor.

d. Type on purchase order the full price and any shipping/delivery costs.

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MEALS; REFRESHMENTS; CATERING

The State of New Jersey Department of Education has provided guidance to school districts through

Administrative Code N.J.A.C. 6A:23A-5.8 on board expenditures for meals and refreshments.

The expenditure of public funds for meals and refreshments may be used for the following:

Permitted Activities for Meals; Refreshments; Catering

Student Activities

Reasonable costs for light meals and refreshments directly related to activities that benefit students and

are part of the instructional program are permissible. These activities must be part of the instructional

program and not solely for student entertainment.

Parent Activities

Reasonable costs* for light meals and refreshments for parent activities are permissible. It is expected

that expenditures for this purpose will be minimal and infrequent—State code.

Dignitaries

Reasonable costs* for light meals and refreshments for dignitaries as defined in State code, are

permissible.

Board Member Meetings -- N.J.A.C. 6A:23A-7.12(f)

Light meals and refreshments* are permitted for all board members and for employees who are required

to attend a board of education meeting.

*Please note that costs for light meals and refreshments are limited as follows:

Breakfast $ 5.00 per person

Lunch $ 7.00 per person

Dinner $10.00 per person

(NJ OMB Circular 11-05-OMB Section XI—Letter J)

Documentation Required—Light Meals and Refreshments

Documentation must be provided to support expenditures for light meals and refreshments. The following

information is to be provided on the Purchase Order Rationale Form:

Description of the activity;

Purpose/justification of the activity; goal; objectives;

Make-up of the group receiving the meals; and

Names of employees and board members included in the group.

Prohibited Activities

Athletic Activities

Light meals and refreshments served to guests at any athletic event, game or contest are not permitted.

Staff and Employees of the School District

Light meals and refreshments are not permitted for employees and staff of a school district, unless the

staff member or employee is essential to a student activity where light meals or refreshments are being

served.

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Honoring Employees

Receptions, dinners or other social functions held for or honoring any employee or group of employees

are not permitted when public funds are being used.

Purchase of Food Supplies – Supermarkets

New Jersey state law and code excludes the purchase of food supplies from the bidding process if the food

supplies are for the school cafeteria or home economics classes. Many schools and office have prepared

purchase orders to:

Shop-Rite - Route 72 – Manahawkin

Food supplies purchased from the supermarkets shall be in compliance with state law and code and only for the

approved list of situations. All purchase orders, including student activity account purchases, are subject to

review by Department of Education (DOE) officials and auditors.

Food Supplies

New Jersey Administrative Code 6A:23A-16.5(b) clearly notes that food supplies include those supplies

that are “eaten or drunk.” Administrators are to ensure that purchases from the supermarkets have only

items listed that follow the code. The Business Office will review the register receipts and highlight

those items that do not follow the code.

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PERMITTED AND NON-ESSENTIAL PURCHASES

1. Permitted Purchases

Commencement; Convocation Activities

All reasonable costs for commencement; convocation activities are permitted.

Field Trips / Extracurricular Activities

All field trips using public funds (purchase order) shall be part of the instructional program, have an

educational value and shall be reasonable in cost. Field trips solely for student entertainment are

prohibited when using public funds. A board resolution approving the field trip must be attached to

the purchase order.

Library Books; Magazines, Videos/DVDs/CDs

All library books; magazines and multi-media presentation materials shall be for educational or

operational purposes.

T-Shirts

T-shirts will be considered, on a case by case basis, requests for the purchase of T-Shirts. It is strongly

encouraged that purchases of T-Shirts be made through the appropriate student activity account.

2. Non-Essential and Prohibited Purchases

Carnivals Retirement Plaques

Gifts for Employees Bereavement flowers; baskets

Teacher appreciation gifts/activities Student entertainment

The list is not all inclusive and items may be deemed non-essential by the Business Administrator during the

course of the school year.

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B. Responsibilities of Administrator/Supervisor or Principal – Reviewing a Purchase Order

Administrators/supervisors and principals must ensure the following is reviewed before the purchase order is sent

to the Business Administrator:

1. Funds Available

They must check to determine if funds are available in their budget to cover the

purchase order.

2. Purchase Order Completion

They must check to determine that items 1-16 previously noted (Responsibilities of the

Originator) have been properly completed.

3. Signature on Purchase Order (only used on emergency basis)

The purchase order must be signed (no rubber stamps, please) and sent to the Business

Administrator’s Office. By signing the purchase order, the administrator/supervisor

or principal is certifying that funds are available in the budget account line to cover the

cost of the purchase.

4. Requisitions are to be approved on line by the appropriate administrator.

5. Purchase Order Rationale Form (Exceptions Noted)

The Purchase Order Rationale Form shall be signed and submitted with the purchase order.

(Placed on top of purchase order).

6. Approval of Principal

Central office administrators and supervisors have been notified that whenever they order equipment

for the instructional staff of the various schools, the purchase order must be approved by the school

principal. The principal must co-sign the purchase order for equipment purchases.

It is the responsibility of the central office administrator/supervisor to obtain the signature of the

principal.

7. Receiving Copy

Once the purchase order has been posted and mailed to the vendor, the Business Office will send the

Receiving Copy of the purchase order back to the school or office.

C. Responsibilities of the Business Administrator

Upon receipt of the purchase order/requisition, the Business Administrator’s Office stamps the date on it. The

Superintendent reviews and determines the educational or operational value of each purchase order. The

Business Administrator reviews each Purchase Order and if satisfied signs and approves the purchase order.

D. Responsibilities of Business Office

The Business Administrator/Purchasing Agent reviews each purchase order. Special attention is given to the

following:

1. Available Funds—The Requisition system will not permit a requisition to be finalized if there are

insufficient funds in the account. If preparing PO, be sure to check for funds availability.

2. What is being ordered and the cost--The Business Administrator/Purchasing Agent reviews the

technical aspects of the purchase order to ensure compliance with State Law and Board Policy.

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The Initiator checks the cost of each item and determines if it can be purchased from another vendor at

a savings. The Initiator provides documentation that this procedure was completed and the Business

Administrator/Purchasing Agent reviews all purchase orders and quotations.

The Quotation Limit $ 5,400.00

The Bid Limit $36,000.00

3. Document Check – State Law

Pursuant to various State Laws, the Business Administrator/ Purchasing Agent must ensure the

following documents are on file in the Business Office before the purchase order is signed and

processed:

Affirmative Action Evidence – Contracts $36,000.00 and over (cumulative).

Business Registration Certificate (BRC) – Purchases $5,400.00 and over.

Chapter 271 – Political Contribution Disclosure Form (PCD)

* Purchases over $17,500.00 (cumulative).

*Administrators recommending contracts for professional/educational services are to secure the

Chapter 271 PCD from the vendor when the vendor submits his/her proposal. The PCD must be

forwarded to the Business Office.

A copy of the PCD is in the Appendix.

4. Review of Purchase Order--The purchase order is also reviewed for technical aspects such as:

a. Account number incorrect;

b. Shipping charges added;

c. State contract numbers incorrect/missing;

d. Other Bids noted such as EdData, MRESC, Other Cooperatives, etc.; and

e. Other items as listed in Section A.

Incomplete or improper purchase orders/requisitions will be returned with a memo explaining

deficiencies. See copy of memo in Appendix.

If the Business Administrator/Purchasing Agent is satisfied, he/she signs the purchase order and/or

approves the requisition. The Business Office will then mail the purchase order to the vendor.

The purchase order process, as explained, may take 5 - 7 days to complete. Please plan

accordingly.

5. Transfer of Funds--The Business Office processes purchase orders only if there are appropriate

funds to cover the purchase. All letters requesting a transfer of funds are to be sent to

Mrs. Margaret Hom, Business Administrator

All transfers of funds have to be approved by the Board of Education at a public meeting.

Substantive transfers of money (more than 10% of the budget line item) must be approved by the

County Business Administrator. Purchase orders that require a transfer of funds will be mailed to the

vendors the day after the State Department of Education approves the transfers.

E. Responsibility of the Vendor

The Business Office sends to the vendor the purchase order and the voucher. The vendor is to sign the voucher

and return it to the Business Office with an invoice. If you receive a signed voucher, return it to the Business

Office. A check is prepared for the vendor once the Business Office has a

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Signed Voucher Invoice

All Packing Slips Receiving Copy (Green)

Signed

F. Employees Prohibited from Signing Contracts

Board of Education employees are prohibited from signing any contract offered by a vendor.

The power to sign and execute contracts after Board of Education approval lies with the Board President and the

Board Secretary.

Contracts signed by an employee shall be considered non-binding by the Stafford Township Board of Education

with the employee accepting full responsibility for the costs of the contract.

G. Contracts; Purchase Order Required

The award of contract to a vendor approved by the Board of Education at a public meeting does not automatically

authorize any employee to use the services of, or purchase materials from, the vendor.

All contract purchases require the issuance of a purchase order authorizing the purchase of services and/or goods

and materials from the vendor.

H. Cancellation of Purchase Orders

All requests to cancel purchase orders must be made in writing to the Business Office. Reasons explaining the

need to cancel the purchase order must be outlined. The Business Administrator/Purchasing Agent maintains the

sole right to cancel purchase orders.

I. Private Purchases -- Prohibited

Goods and services procured by the Stafford Township Board of Education are exclusively for the use of the

Stafford Township Board of Education and if applicable, other public and non-public schools. These goods and

services are purchased through the signed purchase order process.

Employees of the Stafford Township Board of Education are prohibited from privately purchasing goods and/or

services off the bid prices and quotation prices offered by the vendors to the Stafford Township Board of

Education.

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Methods of Procurement

Public School Districts

2014 - 2015

Procurement Method

A. Bids (Purchases that exceed the bid threshold--$36,000)

This method is used for contracts for goods, materials, services and public work projects that exceed the bid

threshold of $36,000.

Examples

Building Services Department Technology

Plumbing, Electrical, HVAC work Computer Supplies/Equipment

Custodial Supplies Printers / Computer

Public Works Project Interactive Boards

Food Services Department Title I Testing

Groceries and Canned Goods Test Scoring Services

Pest Control Services

Baking Goods—Rolls, Bread Athletics

Footwear

District Athletic Supplies/Equipment

Furniture Physical Ed Supplies/Equipment

AV Equipment

Calculators

Lowest Responsible Bidder

The common thread of all these bids is that the district has to award the bid to the lowest responsible bidder

which means the lowest price.

B. Quotations (Purchases that fall between $5,400 and $35,999)

This method of procurement is used for contracts for goods, materials, services and public work projects that

in the aggregate between $5,400 and $35,999.

Examples

Athletic Trainer Supplies Athletic Wear

Fax Machines Supplies Instrument Reeds

Payroll Checks Dry Cleaning Services

Two Way Radios Fitness Equipment

Again, as with bids, the contract is awarded based upon the lowest price.

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C. Request for Proposal—RFP

This method is preferred for contract for

Professional Services Academic/Operational Services

Medical (Contracts less than $36,000)

Auditor Instructional Services

Attorney Educational Services

Engineer, Architect Professional Development

The RFP method is designed to award the contract to the vendor based upon a list of criteria which include:

Management Criteria

Business organization; staffing

Experience; and

Knowledge of district

Technical Criteria

Submission of narrative how firm will provide services; planned approach; measurable

results

Understanding how services will be provided

Cost Criteria

Fee proposal submission; cost analysis

The contract for an RFP contract does not; I repeat does not have to be given to the respondent who submits

the lowest price. The district administrator provides an evaluation scoring of each respondent using the

criteria as a basis of award.

D. Competitive Contracting (Certain Contracts over $36,000)

This method is used for certain contracts over $36,000.00.

The district can only use this method for contacts that are outlined in State Law and Code. Some of the

examples that are permitted are

Pre-school Wrap Around Program—

Student Data Warehousing

Student Information System

Professional Development Services

Educational Instructional Services

The award of contract is similar to the RFP award—prices and other factors considered.

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E. EUS—Extraordinary Unspecifiable Services

This method is the procurement method for the purchase of insurance.

Similar to the RFP process

F. Other Procurement Methods

The district also uses the following methods of procurement:

State Contract Purchasing

Emergency Contracts

Cooperative Purchasing Agreements

Shared Services Agreements

Sound Business Practices

G. Federal Procurement Guidelines – EDGAR 80.36

Purchases using Federal funds are to follow the Public School Contracts Law of New Jersey with the

following exceptions and explanations:

Procurement Threshold – More than $100,000

The school district must prove competitions for all contracts exceeding $100,000 when using federal funds.

Methods of competition are as follows:

Public Works Bid

Goods and Services Bid

Professional Services Request for Proposals (RFP)

Educational Services Competitive Contracting

Instructional Services Competitive Contracting

Professional Development Competitive Contracting

Sole Source Non-Competitive Proposal, Board Resolution

(Proprietary) (Certification of Need)

There are no exceptions to bidding as listed in 18A:18A-5, therefore, the district must use a competitive

process when procuring goods or services from other governmental units and public colleges.

Procurement Threshold – Less than $100,000

The school district will use the procurement methods as outlined in Sections A though E

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BIDS AND PURCHASING

A. Bid Limit -- $36,000

The Stafford Township Board of Education is restricted by New Jersey State Law on how much money can be

spent by the district for the entire year on materials, supplies, and services.

This restriction is called the bid threshold or bid limit. The bid limit is $36,000. This means that any specific

item, class of items, and/or services of a similar nature, purchased by the school district totaling more than

$36,000 for the entire year must be competitively bid. This restriction is for the entire district and not by location

or schools.

You cannot circumvent the law by splitting purchases to be under the $36,000 bid limit.

If you find that your purchases may exceed the $36,000 bid limit, please contact the Business Administrator’s

Office at once.

The formal bidding process takes about 6-8 weeks to complete.

B. Annual Bids

The Board of Education requests that central office department administrators and supervisors and school

principals start to plan and prepare for Annual Bids. The proposed time lines are as follows:

January Administrators/Supervisors prepare technical specifications to be reviewed by

Business Administrator/Purchasing Agent.

February Business Administrator/Purchasing Agent prepares final bid specifications to be

drafted in a manner to encourage free, open, and competitive bidding.

March/

April Annual bids are received, opened and tabulated by Purchasing Agent.

May Bid resolutions are prepared by Purchasing Agent for Board approval.

May/June Purchase orders are generated by Administrators/Supervisors for August/September

delivery.

Please note: The delivery of furniture usually takes place about 8-12 weeks after receipt of purchase

order.

C. Bidding: Time Frame

As stated before, the formal bidding process usually takes about 6-8 weeks from start to finish. Please plan

appropriately. An outline of the bidding process is located in the Appendix.

D. Exceptions to the Bid Limit

New Jersey State Law allows for some exceptions to the bid and quotation limits. There are approximately 20

exceptions where a Board of Education does not have to go for bid. Some of them are:

1. Purchasing through State Contract;

2. Professional services as outlined by New Jersey law;

*3. Textbooks, kindergarten supplies, student produced publications, library and educational goods;

*4. Legal notices, food supplies, milk, utilities, insurance, election expenses, travel and conferences.

* These purchases may be subject to the quotation process pursuant to N.J.S.A. 18A:18A-37(a) if practicable.

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Please contact the Business Administrator/Purchasing Agent for further explanation.

E. State Contract Purchasing

Pursuant to N.J.S.A. 18A:18A-10(a) a Board of Education may purchase goods and services through State

Contract vendors. If the purchase exceeds the bid threshold, the Board of Education must adopt a resolution

awarding the contract.

Office Supplies and School Supplies

The Business Administrator/Purchasing Agent will distribute separate memos highlighting State Contract

vendors who sell Office Supplies and School Supplies. Please review these memos with your staff.

If you plan to purchase Office Supplies and School Supplies from a State Contract vendor, please follow the

instructions on the memo.

Computers

If you plan to purchase computers, please adhere to the following process prior to completing purchase orders

for computers.

Contact the Director of Technology Information

Please contact the Director of Technology Information at Ext. 1055. He will be able to assist you with the

technical aspects and the State Contract requirements of purchasing computers.

The Supervisor or his designee must sign all purchase orders for computers before they are sent to the

Business Administrator/Purchasing Agent.

Contact the Director of Facilities

Please contact the Director of Facilities, at Ext. 1045. The Director has to be apprised of all computer

purchases to properly plan for electrical hookups.

Copiers-- Pre-Approval Needed

If you are required to purchase a copier, please contact the Business Administrator’s office at Ext. 1032. All

purchase of copiers must be made by the Business Administrator’s office.

Purchase Orders--State Contract

All purchase orders made through State Contract vendors shall include the following:

1. State Contract Number;

2. Notification of Award;

3. Approved Price List; and

4. Shipping and Handling Included.

F. Professional Services

Professional services contracts that exceed $5,400 for the school year, must be procured through a competitive

process. The district uses the Request for Proposal (RFP) method of procurement. Examples of professional

services are:

Legal Dental

Auditing; Accounting Medical Evaluation

Architectural; Engineering Physician; Nursing

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G. Academic Services

Academic services contracts that exceed $5,400 for the school year must be procured through a competitive

process. The district uses the following methods of procurement:

$5,400 - $35,999 Request for Proposal (RFP)

$36,000 or more Competitive Contracting

Examples of Academic Services are: Instructional Improvement

Educational Consultants

Professional Development

H. Emergency Contracts

Emergency Contracts are strictly regulated by N.J.S.A. 18A: 18A-7. A situation must exist affecting the health or

safety of the occupants of school property that requires the immediate delivery of articles or the performance of a

service to alleviate the emergency.

The Emergency Contract process is reviewed in the Appendix. Please note that the Superintendent of Schools

must be notified first of all emergency purchase requests.

Only the Business Administrator/Purchasing Agent may award an Emergency Contract.

I. Cooperative Purchasing

The Stafford Township Board of Education has contracted with Educational Data Services of Saddle Brook, NJ,

to bid on items in the following categories on an as needed basis.

1. Office Supplies 4. School Supplies

2. Copy Duplicator Paper 5. Art Supplies

3. Science Supplies 6. Industrial Arts Supplies

The above categories are represented in the blue, pink, etc. books that are sent to all schools and central office

departments early in the school year.

J. Purchases, Contracts Exceeding the Bid Threshold

Pursuant to State Law N.J.S.A. 18A:18A-5(a) all purchases and contracts exceeding the bid threshold of $36,000,

shall be awarded by board resolution at a public meeting of the Board of Education. This includes all items

exempted from bidding and all State Contract purchases that exceed $36,000. Only the purchase of textbooks

and emergency contracts are exempt from this law.

Administrators and Supervisors must anticipate their needs as certain purchases once allowed just by purchase

order now must be approved by the Board of Education first, then a purchase order can be signed and mailed.

K. Student Activity Account Purchases

Pursuant to State Law N.J.S.A. 18A:18A-5(a)(21), purchases made through Student Activity Accounts that

exceed the bid threshold shall be awarded by the Board of Education at a public meeting.

Examples of items purchased through the Student Activity Accounts that may exceed the bid threshold are

Class Gift

Field Trips

Yearbooks

A form has been developed to meet this requirement.

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QUOTATIONS AND QUOTATION PROCEDURES

A. Quotations

The quotation limit (threshold) is now $5,400. This means that any specific item or group of items of a similar

nature purchased by the school district, totaling more than $5,400 and less that $36,000 for the entire year, must

be competitively quoted or advertised for bid at the discretion of the Business Administrator/Purchasing Agent.

You cannot circumvent the law by splitting purchases to be under the quote threshold.

B. Quotation Process

In light of the fact that there are five (5) schools in the district, two (2) quotes will be required for ALL

purchases, no matter what the amount of purchase is.

Please note: The formal quotation process could take about 2-4 weeks from start to finish.

There will be no telephone quotations except in a case of extreme urgency.

C. Receipt of Two Quotations

Pursuant to N.J.S.A 18A:18A-37(a) the school district shall receive two quotations if practicable. Evidence of the

quotation process shall be kept on file. A copy of the quotation shall be attached to the purchase order.

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REQUISITON/PURCHASE ORDER PROCESS

A. Processing the Requisition/Purchase Order--Design of Purchase Order

The purchase order is made of six sheets. Listed below are the names and the purpose of each sheet. (A

Requisition becomes a purchase order after all required administrators have approved the requisition in the CSI

System).

Copy Disposition

Vendor Copy Sent to vendor to order items/provide services (white)

Voucher Copy Sent to vendor for signature (yellow)

Receiving Copy Sent to school/office; returned to Business Office upon receipt of goods/services

(green) (send all 3 to school/office)

File Copy Remains on file in Business Office (blue)

Authorization Copy Signatures authorizing purchase remains on file in the Business Office

Staff Member

Receiving Copy

Remains with office of administrator or supervisor (gold)

B. Receipt of Goods and Services

The originator of the purchase order should follow the following process when receiving materials, goods, and

services.

1. Receipt of Items Ordered

It is important that all items received be immediately checked. Please note the following:

a. Obtain receiving copy of purchase order and packing slip of items ordered.

b. Open boxes and check off items received on the receiving copy and the packing slip.

c. If all items are enclosed, then sign and attach packing slip to the receiving copy of the

purchase order.

d. The school principal/office supervisor should sign the receiving copy and send it with

the packing slip to

Business (Bookkeeping) Office

Receipt of Goods and Services—Responsibilities of Administrators; Supervisors

Administrators and supervisors are to ensure that all goods received have been checked in for accuracy.

If the goods received match the purchase order and the packing slip then the administrator should do the

following:

Sign the packing slip to confirm receipt of delivery of goods;

Sign the Receiving Copy (green slip) of the purchase order;

Sign any invoices that may have been submitted with the order; and

Send all items to the Business Office within seven (7) days of the receipt of goods.

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B. Receipt of Goods and Services (continued)

Accounts Payable Procedures—Notification Process

There will be instances where the Business Office Accounts Payable will send a courtesy reminder to any

school or office that has not returned the paperwork in a timely fashion. The following procedures have

been approved by my office:

Thirty (30) Day Notice—Original

The Accounts Payable Office will send a reminder notice to all schools and offices that have not

submitted their paperwork after 30 days of receipt of the invoice.

Second Notice—Seven (7) Days

The Accounts Payable Officer will send a second reminder notice seven (7) days later if no

paperwork is received from the school or office.

Final Notice—Seven (7) Days

The Accounts Payable Office will send a Final Notice reminder seven (7) days later if not paperwork

is received from the school or office

Superintendent’s Office Contacted—Three (3) Days

The Business Administrator will contact the Superintendent of Schools after three (3) days if the

paperwork is not received from the school or office.

All receiving copies of purchase orders and packing slips should be signed and sent to the

Business Office within seven (7) days of receipt of items.

The Stafford Township Board of Education has an excellent reputation for paying its bills in a timely fashion.

We ask that all employees assist in maintaining this fine reputation.

2. Problems Encountered with Receipt of Goods

Problem: Back Orders

Sometimes items ordered will not be received in the first shipment. This is known as a back order.

The packing slip will have back order written on those particular items.

Process to Follow: Back Orders

If the order is incomplete because there is a back order, do not wait for the next shipment. Please do

the following:

Mark on your receiving copy of the purchase order those items you did not

receive.

Keep this copy until all items are received.

Once all items have been received, send the original receiving copy and packing slip (if

available) to the Business Office.

Do not sign and send the receiving copy until all items are received.

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B. Receipt of Goods and Services (Continued)

Problem: Items Missing from Order

Sometimes items are marked on the packing slip that they were delivered but are missing from your

shipment.

Process to Follow: Items Missing

Call the company and tell them what was missing.

Mark on the receiving copy and packing slip what items were missing.

Keep your receiving copy and a copy of the packing slip if available.

If missing items are not received, please notify the Business Office so follow up can be made.

Problem: Items Damaged; Wrong Item

Sometimes you will receive items that are damaged or the wrong item.

Process to Follow: Items Damaged; Wrong Item

Call the company and ask them what the procedure is for returning damaged or wrong

items.

Return the item(s) to the company.

On the receiving copy and the packing slip, mark what items were returned and the

reasons for being returned. Please note how the items were returned (UPS/PO/Vendor

Pick Up).

Send the receiving copy and packing slip to the Business Office.

Upon receipt of the missing item in the next shipment, check off your copies of the

Problem: Discontinued Item

Sometimes the items you requested have been discontinued.

Process to Follow: Discontinued Item

Mark on the receiving copy (green) of the purchase order “discontinued.”

Do not call the company for a replacement item. You must complete a new

purchase order.

C. Training Sessions

All school personnel involved in the purchasing process will attend an annual training session concerning the

proper purchasing procedure.

Training Session – August

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ETHICS IN PURCHASING

Financial Interest in any Contract; Direct or Indirect

No employee or board member may have a direct interest in any contract or agreement for the sale of goods

and services to the Board of Education, nor receive any benefit, compensation or reward from any contract

for the sale of goods and services to the Board of Education. Reference—N.J.S.A. 18A:6-8.

Solicitation/Receipt of Gifts from Vendors -- Prohibited

School board members, school officials and employees, or members of their immediate family are prohibited

from soliciting, receiving or agreeing to receive any compensation, reward, employment, gift, meal,

honorarium, travel, reimbursement, favor, loan, service, or other thing of value from any person, firm,

corporation, partnership, or business that is a recipient of a purchase order from the district, or a potential

bidder, or an applicant for any contract with the district, based upon an understanding that what is solicited or

offered was for the purpose of influencing the board member or school employee in the discharge of their

official duties. This policy shall be consistent with the School Ethics Act—N.J.S.A. 18A:12-21 et. seq.

School District Responsibility – Recommendation of Purchases

School officials and employees who recommend purchases shall not extend any favoritism to any vendor.

Each recommended purchase should be based upon quality of the items, service, price, delivery, and other

applicable factors in full compliance with N.J.S.A. 18A:18A-1 et. seq.

School officials and employees are to avoid recommending purchases from members of their families,

businesses that employ members of their families and from businesses in which the official, employee or

members of their immediate family have a direct financial interest.

School officials and employees who are authorized to sign off on purchase orders and/or to recommend

purchases or business transactions by virtue of their signature on the purchase order certify that their actions

are consistent with this policy and all applicable statutes.

Vendor Responsibility – Doing Business with the Board of Education

Any vendor doing business or proposing to do business with the Stafford Township Board of Education, shall

neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any

gift, gratuity, or other thing of value of any kind to any official or employee of the Stafford Township Board

of Education or to any member of the official’s or employee’s immediate family.

No vendor shall cause to influence or attempt to cause to influence, any official or employee of the Stafford

Township Board of Education, in any manner which might tend to impair the objectivity or independence of

judgment of said official or employee.

Vendor Certification

Vendors will be asked to certify that no official or employee of the Stafford Township Board of Education or

immediate family members are directly or indirectly interested in this request or have any interest in any

portions of profits thereof. The vendor participating in this request must be an independent vendor and not

an official or employee of the Stafford Township Board of Education.

Violations of the Policy

In accordance with N.J.S.A. 18A:6-8, any school district employee who violates the terms of this policy may

be subject to withholding of annual increments, suspension, demotion, school ethics complaint, termination

and/or revocation of license to teach or to administer.

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CRIMINAL CODE CITATIONS

Title 2C -- Criminal Code

2C:27-9 Unlawful Official Business Transaction

“A public servant commits a crime of the fourth degree if, while performing his official

functions on behalf of the government entity, the public servant knowingly transacts any business

with himself, a member of his immediate family, or a business organization in which the public

servant or an immediate family member has an interest. (N.J.S.A. 2C:27-9)

2C:27-10 -- Acceptance or Receipt of Unlawful Benefit by Public Servant for Official Behavior

“A public servant commits a crime in the fourth degree…if the public servant directly or

indirectly, knowingly solicits, accepts or agrees to accept any benefit, whether the benefit inures

to the public servant on another person, to influence the performance of an official duty or to

commit a violation of an official duty.

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APPENDIX

A. Formal Bid Process

B. Emergency Purchases/Contracts

C. Purchase Order Review Form

D. Political Contribution Disclosure Form (PCD)

E. List of Agencies With Elected Officials Required for PCD

F. Copy of Purchase Order

G. Copy of Requisition

H. Federal Contracts

1. Debarment

2. Federal Programs/Targeted Students

3. Compliance with EDGAR 80.36

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FORMAL BID PROCESS

Process

Time Line

Initial request to bid made by Administrator/Supervisor. Certification that

funds exist.

One Day

Review of specifications, fully outlining items, materials or services to be bid

by Business Administrator/Purchasing Agent.

One Week

Return of reviewed specifications to Administrator/Supervisor for final

approval. Administrator/Supervisor signs off final approval.

One Week

Bid package prepared by Business Administrator/Purchasing Agent.

One Week

Legal advertisement sent to newspaper. Three Day Advance

Notice

Bid Date/Time-- must be at least 10 days after Legal Ad appears in

newspaper. Bids are opened and read publicly.

10-20 Days

Bid results are reviewed by:

a. Administrator/Supervisor

b. Business Administrator/Purchasing Agent

One Week

Administrator/Supervisor prepares spreadsheet showing lowest bidders and

recommends award of bid. Business Administrator/Purchasing Agent

reviews bids. Resolution is prepared.

One-Two Weeks

Bids are reviewed at Board Agenda, Board Committees, and Regular Public

Meetings.

One Week

Purchase orders are prepared by Administrator/Supervisor.

One Week

The formal bidding process takes about 6-8 weeks from start to finish.

Please note: Bids for Public Works/Construction Projects take longer as a request for wage determination must

be formally made to the State of New Jersey.

A

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EMERGENCY CONTRACTS (18A:18A-7)

A. Background

An actual emergency must exist. An “emergency” is not to be created as a result of inadequate planning, delay,

failure to take into account construction season or administrative convenience.

B. Definition of Emergency

An emergency is a situation affecting the health or safety of occupants of school property that requires the

immediate delivery of the articles or performance of a service to alleviate the emergency.

C. Process in Declaring an Emergency

1. Superintendent of Schools Notified

The Superintendent of Schools is notified by the employee/supervisor/ administrator requesting a

declaration of emergency.

2. Business Administrator/Purchasing Agent Notified

The official in charge of the building or facility, wherein the emergency occurred shall notify the

Business Administrator/Purchasing Agent of the following:

a. Nature of the emergency;

b. Time of the occurrence; and

c. The need for the performance of a contract.

Such notification shall be prepared in writing and filed with the Purchasing Agent as soon as possible.

3. Awarding of Contract by Business Administrator/Purchasing Agent

If the Business Administrator/Purchasing Agent is satisfied the emergency exists, the Business

Administrator/Purchasing Agent by State Law is authorized to award the contract.

4. Filing of Documents with State and County by Board Secretary/School Business Administrator

In accordance with N.J.A.C. 5:34-6.1, the following documents must be filed with the County

Superintendent within three (3) days after awarding the contract or agreement:

a. A copy of the contract or agreement; and

b. A copy of the written requisition.

5. Approval by Board of Education

The Board of Education, at its next regular Board of Education Public Meeting, shall review and approve

said emergency purchase.

B

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STAFFORD TOWNSHIP BOARD OF EDUCATION BOOKKEEPING OFFICE

PURCHASE ORDER REVIEW FORM

Upon review of purchase order #:_________________, issued to: _______________________, the following information should be noted on future purchases.

____: This purchase order is not deemed Proprietary, unless you can provide additional information that proves otherwise. Please do not process in this manner in the future.

If you would like to discuss use of Proprietary, please contact our office.

____: You must pursue if available on state contract.

____: Quotes—Two quotes are required for this purchase.

____: Bid/State Contract number must be provided in the body of the purchase order.

____: MRESC Bid

____: School Specialty Bid

____: Educational Data Bid

Please note your purchase order has been processed. This is only for informational purposes in order to avoid processing delays in the future.

May, 2014

C

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Stafford Township Board of Education

Business Office 250 North Main Street

Manahawkin,, New Jersey 08050

Chapter 271

Political Contribution Disclosure Form

(Contracts that Exceed $17,500.00)

Ref. N.J.S.A. 52:34-25

Part I – Vendor Information

Vendor Name:

Address:

City: State: Zip:

The undersigned being authorized to certify, hereby certifies that the submission herein represents compliance with

the provisions N.J.S.A. 19:44-20.26 and as represented by the Instructions accompanying this form.

__________________________ __________________________________ ________________________

Signature Printed Name Title

Part II – Contribution Disclosure

Check here if disclosure is provided in electronic form.

Contributor Name Recipient Name Date

Dollar Amount

$

Check here if the information is continued on subsequent page(s).

________________________________________________________________________________________________

No Reportable Contributions (Please check () if applicable.)

I certify that _______________________________________(Business Entity) made no reportable contributions to any elected

official, political candidate or any political committee as defined in N.J.S.A. 19:44-20.26.

D

Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all reportable political

contributions (more than $300 per election cycle) over the 12 months prior to submission to the committees of

the government entities listed on the form provided by the local unit.

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List of Agencies with Elected Officials Required for Political Contribution Disclosure

N.J.S.A. 52:34-25

County Name: Ocean

State: Governor, and Legislative Leadership Committees

Legislative District #: 9

State Senator and two members of the General Assembly per district.

County:

Freeholders County Clerk Sheriff

Surrogate Registrar of Deeds

Municipalities (Mayor and members of governing body, regardless of title).

Boards of Education (Members of the Board).

Fire Districts (Board of Fire commissioners).

None

E

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F

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SY 20 -20

Account No.

Account No.

Account No.

DATE:

QUANTITY

UNIT/

MODEL #

GRADE/DEPARTMENT

STATE CONTRACT

APPROVED BY: NUMBER

Purchasing Supervisor

APPROVED BY:

Principal/Supervisor

3/1/2013

$0.00

$0.00SUBTOTAL

SHIPPING

TOTAL


REQUISITION

VENDOR

AMOUNT

ONLY ONE VENDOR ALLOWED PER REQUISITION

NO REQUISITION WILL BE APPROVED UNLESS

ALL INFORMATION IS INCLUDED

UNIT PRICEITEM

SPECIAL INSTRUCTIONS

SHIP TO

REQUESTED BY

G

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FEDERAL CONTRACTS

1. Debarment for Federal Contracts

Debarment and Suspension (E.O. 12549 and E.O. 12689)

No contract may be made to parties listed on the General Services Administration's List of Parties

Excluded from Federal Procurement or Non-procurement Programs in accordance with E.O. 12549

and E.O. 12689-Debarment and Suspension. This list contains the names of parties debarred,

suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory

or regulatory authority other than E.O. 12549. Contractor shall complete the attached Certification

as required by the Department of Education regulations implementing Executive Order 12549,

Debarment and Suspension 34 CFR Part 85, for all lower tier transactions meeting the threshold

and tier requirements stated therein.

2. Federal Programs/Targeted Students

Purchase orders using Federal Funds shall include on the document:

(a) Name of Federal Program

(b) Targeted Group of Students

3. Compliance with EDGAR 80.36

All purchases using Federal Funds shall be in compliance with Federal Regulations EDGAR

80.36.

H 7-17-2014

1

CUSTODIAN &

BUILDING MECHANIC

PROCEDURE MANUAL

Revised 12/12, 6/13, 7/14

2

CUSTODIAN I BUILDING MECHANIC PROCEDURE MANUAL INDEX

1. New Employee Indoctrination 2. School Inspection Check list 3. Custodial Area Inspection Report 4. Day Custodian Duties 5. Cleaning Procedures and Maintenance Responsibilities 6. Basketball Set Up 7. Procedure for Inclement Weather 8. Snow Removal Procedure 9. Security Procedures 10. Fire Watch I Power Failure 11. Contractors and Vendors 12. Progressive Discipline Plan 13. Personal Injury Procedures 14. Employee Safety Manual 15. Indoor Air Quality 16. Job Description 17. Calling Out Sick Procedure 18. Blank Forms

a. Building Use Log b. Delivery log c. Emergency lights and Exit Sign d. Request for Supplies e. Personal Day Request form f. Support Staff notification of Leave

3

NEW EMPLOYEE INDOCTRINATION EMPLOYEE NAME: TRAINED BY: DATE:

1. Custodial/Maintenance Procedure Manual

2. Custodial Time Slips for Payroll

3. Tour of Facility

A. New Jersey Right to Know

5. Fire Alarm Procedure

6. Lock-Out Tag-Out Procedure

7. List of Emergency Numbers

8. Boiler Room duties/Operations/Black Seal Contractual Obligation

9. Keys- Hallway Gates I Classrooms I Main Door

10. Lockdown Procedures/Main Doors & Gates

11. Call Out Procedure

12. Uniforms (you Will receive 3 pants, 3 shirts and if you purchase

Safety shoes yow will be reimbursed up to $75.00)

13. Snow Removal with phone numbers

14. Tools: Interchangeable screwdriver, channel locks

4

SCHOOL INSPECTION CHECKLIST

SCHOOL:__________________________

MONTH:__________________________

YEAR:_____________________________

INSPECT – CLEAN – REPAIR

EXTERIOR WEEK 1 WEEK 2 WEEK 3 WEEK 4 INSPECTED BY

W All Outside Lights W Playground

Equipment

W Basketball Courts W Trip Hazards W Fence

EXTERIOR WEEK 1 WEEK 2 WEEK 3 WEEK 4 INSPECTED BY

D All Doors D All Lights D Ceiling Tiles D Plumbing Fixtures

W – Weekly

Revised 9/2012

5

CUSTODIAL INSPECTION REPORT

NAME:___________________________ EVALUATION: Excellent__________

BUILDING:________________________ Good____________

DATE: ___________________________ Satisfactory ________

TIME: ___________________________ Unsatisfactory ______

CODES: N/A - DOES NOT APPLY √ - OK D – DIRTY DU – DUSTY WAX – NEEDED NF – NOT FILLED WP – NEEDS WIPING NE – NOT EMPTIED V – NEEDS VACUUM S – SANITIZE R - MAINTENANCE NOT REPORTED M – NEEDS MOPPING BL – BURNED OUT LIGHTS

ITEM: BATHROOMS CLASSROOMS / OFFICES & COMMON AREAS

Doors Doors Floors Floors Walls Walls Toilets Stairways Urinals Furniture Sinks Chalk Trays Mirrors Desk Tops Towels Drinking Fountains Soap Waste Cans Waste cans Windows & Sills Drinking Fountains Sinks Ceilings Ceilings Lights Lights Air Registers Air Registers Equipment / Other Alignment of Desks Review and make an appointment with me to discuss within ten days from date of this evaluation. cc: Personnel File This report has been discussed with me and my signature below indicates that I’m in agreement with it. Signature:________________________________ Date: __________________

Revised 9/2012

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DAY CUSTODIAN DUTIES*

6:00 am OR 7:00 am • Open building at assigned time • Turn off alarm • Check boilers and fire pumps, fill out logs noting pressure • Bring in Bread for kitchen • Check to see if cafeteria is ready for serving meals • Turn on all lights, noting any burned out bulbs • Report no Heat/AC to the Foreman and School Dude • Check all fire doors in hallways, gym and cafeteria for proper operation of panic hardware • Raise flag before students arrive • Bus duty if assigned • Lock down all entry doors as Directed by Principal. • All entry doors to be checked at 2 hour intervals or as directed by principal

BREAK 9:00 am to 9:15 am

• Check all bathrooms twice daily • Test emergency lights on Monthly, and record in the Emergency Light and Exit

Sign test form and enter work order in School Dude • A list of lights that are not working should be reported to Forman • Check fire exit signs daily, report any problems to Foreman & School Dude • Set up trash containers and recyclable cans for cafeteria

LUNCH 11:00 am to 11:30 am (Cafeteria Duty)

• Keep floors and aisles clean of all spills – spot mot if needed • Empty trash cans as needed – so they do not spill over on the floor • Cafeteria clean-up - take out all trash and recyclables • Sweep cafeteria floors, spot mop where needed • in preparation of night custodian

BREAK 1:00 pm to 1:15 pm (Other Duties)

• Keep hallways and entrances clear at all times • Assist Building Principal in fire drills. Check fire extinguishers monthly and sign tag • Deliver supplies to the staff in your building • Report any maintenance problems to School Dude request for maintenance • When snowing, keep entrances and exits to bus loop clear of ice and snow • Sign for deliveries • Answer all alarms, locate the problem of any alarm during your shift • Check all Exit and Emergency Lights monthly and send report to Facilities

Department • Check School dude for any work orders and other instructions for special

needs *Any other duties/tasks reasonably related to the position as assigned by the Department Supervisor.

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CLEANING PROCEDURES AND MAINTENANCE RESPONSIBILITIES*

BATHROOM PROCEDURE

• Clean toilet bowls, urinals and flush- o-meters with disinfectant** • Clean countertops, sinks and mirrors** • Wipe down walls, doors and partitions** • Empty waste receptacles and wipe down any stainless steel** • Fill towel, soap and toilet paper dispensers** • Sweep and wet mop floors with disinfectant** • Clean any debris off ceiling tiles and light fixtures** • Report any plumbing problems to your Supervisor immediately and enter a

work order into School Dude **Even when doubling up – do all items with above

CLASSROOM PROCEDURE

• Empty wastebasket and pencil sharpener** • Clean sink and counter top with disinfectant** • Fill towel and soap dispensers** • Wipe desk tops and chairs in all classrooms with sanitizer • Wipe chalk trays with a damp cloth or sponge • Wipe all fingerprints from walls, doors and cabinets • Dust tops of cabinets and air registers with a feather duster • Vacuum floors, sweep and mop tile** • Line up all desks and chairs • Adjust blinds / shades

If a classroom contains a bathroom – Use bathroom procedure

ALL OFFICES • Empty wastebaskets, and pencil sharpeners ** • Dust all furniture, ledges and shelves • Please do not turn off any computer equipment • Clean refrigerator every Friday • Vacuum all area rugs

FACULTY ROOM

• Empty all wastebaskets put in clean liners daily** • Wipe down all tables, chairs and cabinets with disinfectant • Clean sinks and countertops** • Clean stove and any other appliances • Vacuum rugs and spot clean when necessary • Clean refrigerator every Friday

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CAFETERIAS/ GYMS • Dry mop floor and stage area • Wet mop floor and clean any scuff marks** • Secure lights and sound systems**

MEDIA CENTERS AND LIBRARIES • Dust all shelving • Clean all tables, chairs and counters • Empty wastebaskets and pencil sharpeners** • Vacuum rugs • Clean lavatories using lavatory procedure**

When doubling up – do only items with a ** NURSE’S OFFICE

• Empty wastebaskets and replace liner daily** • Clean and wet mop floor with disinfectant** • Wipe down all furniture with disinfectant** • Refill soap dispensers and paper towel holders** • Wipe down walls where necessary** • Clean lavatories using the proper procedure**

COMMON AREAS

• Clean floors – vacuum all rugs, lift all mats and mop all tile daily • Wet mop all tile floors and clean scuff marks • Vacuum lobby mats daily • Wipe down water fountains • Wipe wall where necessary

*Any other duties/tasks reasonably related to the position as assigned by the Department Supervisor.

**REMEMBER – DO NOT FORGET**

SECURE ALL DOORS, WINDOWS AND LIGHTS

CHANGE ALL BURNED OUT BULBS

CHECK FIRE DOOR FOR PROPER OPERATION

If you find any mechanical problems such as no heat, leaking pipes or other hazards within the building, Notify foreman immediately and put in a School Dude work order request.

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BASKETBALL SET-UP

INTERMEDIATE/MCKINLEY (8:30 AM TO 4:00 PM)

1. Set alarms on gym doors going into the 300 wing 2. Close and lock gates to girls and boys gang BR 300 wing 3. Close and lock gates by main office 4. Close and lock gate in 300 wing hallway 5. Player and audience enter front door only – Doors to remain locked event

holder to monitor door 6. Open wall 2 panels each side 7. Set up 1 table center of bleachers and 12 chairs on either side – set up some

chairs by wall opening for guests 8. Set out 2 trash cans – 1 on each side 9. Clean up and break down for Monday morning (turn off door alarms) 10. Close partition wall when done 11. Lock up and set building alarm

OCEAN ACRES

1. Player and audience enter door in community center foyer 2. Close and lock gate in hall by break room 3. Close and lock all doors going into boiler room and loading dock area from

gym 4. Lock art room, music room and break room doors 5. Turn on scoreboard lights (Breaker box in hall by art room) 6. Set up 1 table center interior hallway wall with 12 chairs on each side 7. Set out 2 trash cans – 1 on each side 8. Clean up and break down for Monday morning 9. Open gate in hall 10. Close wall (may need help from basketball staff) 11. Lock up and set building alarms

OXYCOCUS

1. Close the gate in hallway by gym 2. Set up table and 4 chairs straight ahead by center wall 3. On same side as above you will need 10 chairs on either side of

table for the teams 4. Place the rest of the chairs evenly on the side where you came into gym 5. Set out trash cans 6. Clean up and break down for Monday morning

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EXPECTATIONS FOR SNOW AND ICE REMOVAL

Snow and/or ice removal is one of the most important safety functions we perform. All employees are responsible for maintaining safe walkways, stairways, driveways and entrance ways for all our students, staff and visitors. No one is exempt from this responsibility. Please be sure that you understand the importance of these procedures. Snow and/or ice conditions are very dangerous and we have the responsibility to aggressively attack any unsafe conditions. You cannot be too careful; check, double check, triple check all walkways, stairs, ramps, and entrances, etc. This procedure also applies to times when students are not present such as holidays or school closings. We can still have teachers, administrators and visitors entering the buildings which can be at risk of slipping and falling. Do not get caught off guard. Opening of Schools When a Snow and/or Ice Condition exists: Whenever a snow and/or ice condition exists, all Custodial, Maintenance, and Grounds Personnel who are responsible for clearing sidewalks and are normally scheduled for the day shift will be called by me and they are to report no later than 3:00 a.m. There will be no exceptions or excuses for not reporting for snow removal. Custodial/Maintenance/Grounds staff at each of our schools will be directly responsible for the safe conditions of all outside walkways, stairs, and curbs, etc. Curbs must be cleared at least two (2) feet onto the driveways so that the plows can effectively push the snow away from the sidewalks. This is where the snow will typically pile up and this may create a dangerous situation. Ice Melt will be applied whenever ice is present on walkways, stairs, etc. If an ice patch develops on the driveway ice melt will be applied. Remember, Ice Melt is Not Snow Melt. The Township will sand the parking lots; however, this does not relieve us from the responsibility of monitoring the parking lot conditions and notifying our office of an unsafe condition that requires immediate attention. Plowing of Parking Lots The Director of Facilities will contact all Maintenance and Grounds Personnel who are responsible for plowing. This will include the time when notified, either in advance or by telephone when to begin the plowing. This will also include weekends and holidays. As each plow driver is finished with their prospective location, contact me for the next location. We need to communicate with each other to know where the help is best needed. Please be aware that vehicles that are equipped with an overdrive transmission, the overdrive MUST be turned off every time the vehicle is started. Do not plow with the overdrive on; this will damage the transmission.

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Drivers must become familiar with the district parking lots prior to the first snowfall. Snow should not be piled up in front of dumpsters, along sidewalks, fire hydrants or at the top of any hills where it can melt and run down onto any area that will continually freeze creating another hazardous condition. If only an ice condition exists and/or plowing is not required then the above personnel will report at 3:00 a.m. to their assigned schools when notified either in advance or by telephone. Sidewalk, Curbs, and Entrances Maintenance personnel that are not plowing will report to their assigned locations to assist the Custodial staff in clearing sidewalks and entrances around their entire site. Each site has all the tools necessary to perform the task of snow removal. Snow and/or Ice Conditions Develop After School Hours The evening custodial staff assigned to each building will be responsible for maintaining safe and clear sidewalks, stairs, etc. The evening Night Lead Custodian at each of our schools will be directly responsible for maintaining safe conditions at their respective buildings throughout the evening hours. IF A SNOW STORM WERE TO OCCUR ON A WEEKEND AND/OR HOLIDAY, ALL BUILDINGS AND GROUNDS PERSONNEL MAY BE CALLED INTO WORK. There are no excuses for failure to protect the community, staff and visitors from unsafe conditions that we can control. We cannot control the weather; however, we can control how we react to adverse conditions by following this procedure regarding the removal of snow and/or ice. Make sure that you check your supplies and equipment where necessary. There are no acceptable excuses for allowing an unsafe condition to exist in our district. If you do not fully understand the procedure as outlined, please contact me immediately for clarification. These procedures will be revised as necessary to meet the needs of the district. Thank you for your anticipated cooperation.

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SNOW REMOVAL PROCEDURES

ALL THE EMERGENCY PERSONNEL TO REPORT AT 3:00 AM UNLESS OTHERWISE NOTIFIED BY DIRECTOR OF FACILITIES

UNLOCK GATES A.S.A.P.

ASSIGNMENT (if possibility of snow diminishes, Forman will give out assignments) – See page 13

REPORT TO ASSIGNED EQUIPMENT AND LOCATION (see attached)

DIRECTOR OF FACILITIES WILL CALL BUSINESS ADMINISTRATOR AT

4:00 AM DIRECTOR OF FACILITIES WILL GIVE FINAL CHECK AT 5:00 AM AND

5:30 AM AND MAKE CALL TO BUSINESS ADMINISTRATOR MAKE SURE ALL AREAS ARE AS SAFE AS POSSIBLE

IF THERE IS ANY THREAT OF SNOW, THE SATURDAY PERSONNEL ARE

TO LEAVE THE GATES OPEN FOR TOWNSHIP TRUCKS CALCIUM CHLORIDE IS ONLY TO BE USED ON SIDEWALKS

SALT IS ONLY TO BE USED IN THE TRUCK TAIL GATE SALT

SPREADERS ALL GAS CANS MUST BE STORED OUTSIDE OF THE BUILDING,

TRANSPORTATION GARAGE AND SHETS. SNOW BLOWERS MAY BE STORED INSIDE, BUT THE TANKS MUSET BE EMPTIED

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SNOW REMOVAL ASSIGNEMNTS AND BUILDING/SITE PROCEDURES

NOTE: Nobody is permitted to drive any district vehicle/equipment without specific permission/assignment from the Department Supervisor. McKINLEY SITE

• Bobcat • Bobcat • Dump Truck • Grey Pick Up for Salting & Plowing as needed • Day Custodians – McKinley, Intermediate & PLC are to clear sidewalk & salting

OCEAN ACRES SITE

• Bobcat • Day Custodian – Sidewalks & salting

OXYCOCUS SITE & BUS GARAGE

• White Pick Up with plow & salt • White Dodge Ram truck with plow . Once Oxycocus is complete Pick Up will proceed to

Ocean Acres and Dodge Ram truck will proceed to McKinley. Once McKinley is complete all will proceed to Ocean Acres if needed.

• Custodian – Sidewalks and salting Other staff will be called in if needed. If school is CLOSED all staff will report at their normal scheduled shift. Saturday Personnel: If there is any threat of snow please leave the gates open for Township trucks. The day custodian will be responsible for taking inventory of all snow removal equipment at their building. This includes snow shovels and salt. He/she is also responsible for making sure the snow blower is topped off with gas. Building Mechanics: Will help with the snow blowers in order to keep in good working condition. Will also help with snow removal as needed. *Even if not specifically listed, all tasks/duties include all necessary and related tasks/duties for equipment preparation and return as well as proper clean up.

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DISTRICT CELL PHONES

DAY SHIFT / LEAD CUSTODIAN / SATURDAY STAFF

6:45 am-2:45 pm / 2:30pm – 10:30 pm / 8:00 am – 4:00 pm

FOREMAN – BILL FINKE 609-276-5511

LOCATION PHONE PRIMARY LEARNING CENTER 609-276-5513

OXYCOCUS 609-709-0395 MCKINLEY 609-276-5506

OCEAN ACRES 609-389-4411 INTERMEDIATE 609-276-5512

STAC 609-207-9286

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FIRE WATCH / POWER FAILURE

Whenever there is a power failure you will automatically be on FIRE WATCH until the power is restored. The phones usually work even though there is no power for lighting. If the power failure goes beyond your normal work schedule, you will receive overtime for that time. Notify your Supervisor immediately if a power failure occurs and evacuate the building of any activity immediately. The emergency lighting within the buildings is only good for up to one half hour. They are there for safe evacuation only – not to continue activities in the building.

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CONTRACTORS AND VENDORS AUTHORIZATION TO WORK IN BUILDINGS

No outside contractor is authorized to do any work in a building without first getting the authorization from the Director of Facilities, Business Administrator or Superintendent. When arriving on site the contractor will sign in at the greeting desk and proceed to the front office and they will notify the facilities office. If it is after school hours (3:30 pm), the contractor may contact the custodian of that building only upon the express authorization of the Director of Facilities. Please verify with the facilities office before granting access.

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CUSTODIANS / BUILDING MECHANICS

PROGRESSIVE DISCIPLINE PLAN

September 24, 2012 Readopted: June 20, 2013 Readopted: July 23, 2014

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List of Disciplinary Policy Penalties

1. Verbal warning 2. Written warning with corrective action 3. 1/3/5 day suspension without pay 4. Increment withholding 5. Termination

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Stafford Township Board of Education Philosophy of a Progressive Discipline Plan Whenever people work together at a place such as Stafford Township Board of Education, it is necessary to establish reasonable rules for the orderly running of the school district. There are certain standards of honesty and good behavior, which you will expect from others and Stafford Township Board of Education will assume you will also observe. However, for the few exceptions found in any group of people, Stafford Township Board of Education finds it necessary to have in effect and establish from time to time certain rules of conduct. Certain minimum rules of conduct have been established for the custodial staff of the Stafford Township Board of Education and we expect everyone in the custodial unit to follow these rules. We want discipline to be administered fairly, without prejudice and only for cause. This booklet spells out the basic general rules and penalties. Violations will result in discipline. Other Work Rules The work rules enclosed in this booklet are not intended to be all-inclusive, and do not cover every situation that may arise. This booklet contains a partial list of the kind of improper conduct that shall constitute grounds for disciplinary action. Also, the Stafford Township Board of Education will take proper and reasonable disciplinary action for violation against established department rules. Such rules will remain in effect except where they are contradictory to any of the basic rules contained herein.

Responsibilities as a Stafford Township Board of Education Custodial Unit Employee Employees of the custodial unit of the Stafford Township Board of Education are expected to be guided by the flowing general principles:

• Come to work on time regularly and leave when scheduled • Come to work dressed in proper uniform and shoes • Be responsible in performing job duties • Meet reasonable standards of efficiency • Respect the personal and property rights of the Stafford Township Board of

Education, other employees, students, parents and any visitor to the Stafford Township School District.

• Support management authority by following job instructions • Observe all safety regulations • Follow specific Stafford Township Board of Education policies and

departmental rules found with-in this document and the Custodial and Building Mechanics Manual.

These general principles are a guide for you to follow in meeting your responsibility as a Stafford Township Board of Education employee. Disciplinary Policy A primary goal of the Stafford Township Board of Education policy is to help an employee deal with his or her problems. The policy is not designed to be punitive.

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The Stafford Township Board of Education views discipline in a positive, not negative light. The objective of discipline is correction, not punishment. However, there are some violations that are so serious as to warrant more serious discipline, including termination for the first violation. Enforcement The employee’s Supervisor is responsible for the enforcement of the Stafford Township Board of Education rules and regulations and the handling of any disciplinary action that may be required. Whenever a disciplinary action is required, the Supervisor in charge will record the violation of the penalty in writing. A meeting shall take place between the Supervisor, STEA representative and the employee. The employee has a right to submit a rebuttal, which will be placed in the employee’s personnel file. When a written summary is warranted copies shall be handed out as stated below: Original Copy – to Employee One Copy – to Personnel File One Copy – to STEA Union Representative One Copy – to Supervisor In order that all supervisory action is consistent, one of the following penalties will be used according to the seriousness of the offense:

1. Verbal Warning 2. Written Warning with corrective action 3. 1/3/5 days suspension without pay 4. Increment withholding 5. Termination

On the following pages, the above number in parenthesis when shown after the rules indicates the various penalties that may be applies, depending on the seriousness of the offense and the history of the individual. Cumulative Violations and the 24 Month Rule As a general rule, the penalty for successive violations of the same work rule, as per this disciplinary action plan, is progressive and more severe than the penalty for the first violation (except in cases where a single rule violation warrants discharge). However, the Stafford Township Board of Education recognizes that some cut off point must be established relative to “cumulative” violations. “Cumulative” violations are subject to a twenty-four (24) month review. Any repeat violations that had occurred more than 24 months before the present violation will be reviewed to determine if the prior violations shall be considered as part of present disciplinary action against the employee.

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Work Rules and Penalties Fraudulent Statements Any statement that is fraudulent on the employment application. (5) Lateness Employees are expected to be in uniform and at their work assignment at the start of their shift. Lateness is defined as anytime thereafter. When an employee is late, he/she must notify the office or his or her Supervisor/Night Foreman as soon as possible. Habitual/excessive lateness will result in the following disciplinary action being taken for the number of incidents within a 12-month period. Incidents of Lateness 1 2 3 4 5 6 7 8 Penalty (1) (2) (2) (3) (3) (3) (4) (5) Absenteeism Each employee was selected to work at the Stafford Township School District because his/her services are needed to operate the school properly. Therefore, it is important that all employees be on duty to perform the work assigned. Unauthorized absence from the department will result in loss of pay. Employees will be paid only for the time that they have been authorized to work. Failure to notify your Supervisor of an absence prior to the start of an employee’s shift (in accordance with the STEA Agreement and the Custodial Manual), the absence will not be excused and will result in a loss of pay. If an employee who does not report in accordance with the STEA Agreement and Custodial Manual/Procedures during an absence of (3) consecutive workdays, he/she will be considered to have voluntarily resigned. The Superintendent’s Office will formally send out a letter in recognition of the resignation. Habitual/Excessive absenteeism will result in the following disciplinary action being taken for number of incidents within a 12-month period. Incidents of Absence 1 2 3 5 6 7 8 Penalty (1) (2) (2) (3) (3) (4) (5) **Failure to complete a workday of at least four (4) hours will be counted as one (1) incident of absence. Failure to complete an entire workday when the employee has already worked at least four (4) hours will be counted as one half (1/2) incident of absence.

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Employee’s records will be reviewed annually on an individual basis and are subject to corrective action. Any employee suspended for three (3) days because of habitual – excessive absenteeism / lateness during a current fiscal year will be placed on probation for the following fiscal year. The following penalty scale will be used for probationary cases. Incidents of Absence 3 5 7 Penalty (2) (3) (5) Loafing or Loitering

a. Employees are expected to work each hour for which they are paid. Loafing, loitering and engaging in unauthorized visiting during working time is prohibited.

(1) (2) (3) (4) (5)

b. Employees are prohibited from loitering on Stafford Township Board of

Education property beyond their scheduled working hours.

(1) (2) (3) (4) Leaving Without Permission

a. Out of building but on school grounds

(1) (2) (3) (4) (5)

b. Off of school grounds

(1) (2) (3) (4) Early Quit Stopping work to wash up or otherwise preparing to leave before authorized time including meal periods and quitting time. A fifteen-minute wash up time is allowable for quitting. A five-minute wash up time is allowable for lunchtime.

(1) (2) (3) (4) (5) Sleeping Lounging / Sleeping during working hours is prohibited. (3) (4) (5) Unauthorized Extra Work Commencing work before regularly scheduled hours of work or working overtime without permission of the Supervisor is prohibited. No overtime pay will be issued.

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Insubordination a. An employee’s failure to carry out proper instructions by his/her Supervisor.

(2) (3) (4) (5)

b. Refusing to accept work shift or work location assignments

(5) Note: The employee will be instructed that unless he/she immediately agrees, he/she shall be discharged. If the employee does not thereafter immediately cooperate, he/she shall be discharged. Inefficiency – Lack of cleanliness Failure to meet reasonable standards of productivity and cleanliness.

(1) (2) (3) (4) (5) Negligence

a. The commission of negligent or careless acts during working time or on Stafford Township Board of Education Property that could or do result in personal injury or property damage, or that could or do cause expenses to be incurred by the Stafford Township Board of Education.

(3) (5)

b. Mistreatment, neglect or abuse of any staff member or student.

(3) Upon board review (5) Mandatory Stafford Township Board of Education review

c. Gross neglect (5) Care of Stafford Township Board of Education Property Failure to properly maintain, use and secure Stafford Township Board of Education property.

(2) (3) (4) (5) Unauthorized Use of Stafford Township Board of Education Property

a. Unauthorized use of any Stafford Township Board of Education property, equipment or materials, whether owned or leased.

(2) (3) (4) (5)

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b. Unauthorized use of any Stafford Township Board of Education property, equipment or materials, whether owned or leased which results in injury or economic loss to Stafford Township Board of Education. (5)

c. Use of staff property with or without permission of the staff member. (2) (3) (4) (5)

Vehicle Accident

a. Failure of the assigned driver of a Stafford Township Board of Education vehicle to immediately report an accident of any type involving his/her assigned vehicle.

(5)

b. Knowingly operating a Stafford Township Board of Education vehicle without a valid operator’s license.

(3) (5) Unauthorized Riders Unauthorized riders are not permitted on Stafford Township Board of Education vehicles at any time. (3) (5) Stealing Stealing or deliberate destruction of Stafford Township Board of Education property or the property of other employees, students or visitors. (5) Proper Attire Arriving for work without the proper uniform or safety shoes. (2) (3) (4) (5) Falsification/Misrepresentation of Records The deliberate falsification of records of any type which are detrimental to Stafford Township Board of Education or are necessary to the efficient operation of the Stafford Township School District. (5)

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Unsanitary Conditions Violating proper cleaning procedures and creating an unsanitary condition. (2) (3) (4) (5) Disorderly Conduct

a. Disorderly conduct during working time or on Stafford Township Board of Education property, including horseplay.

(3) (5)

b. Immoral or indecent behavior

(5) c. The use of abusive language to management personnel, employees,

students or visitors.

(3) (5)

d. Threats or intimidation to management personnel, employees, students or visitors.

(5)

Fighting Fighting or other acts that may result in bodily injury (whether or not injury actually occurs) on school property or during working time, or that are not work related. (5) Drugs and Alcohol

a. Unauthorized possession, sale or use of drugs or alcoholic beverages during work hours, or on school property.

(5)

b. Reporting to work under the influence of intoxicating beverages or drugs. (5) Safety A violation of general safe practice in the performance of work or in the use of the Stafford Township Board of Education’s facilities for any purpose. (2) (3) (5)

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Accident Investigation Falsification of information when accidents are being investigated. (5) Encouraging Violation of Work Rules Encouraging, coercing, inciting or otherwise inducing any employees(s) to engage in any practice in violation of the Stafford Township Board of Education’s work rules is prohibited. The discipline imposed for violation of this rule will be the same as that specified for violation of the rule(s) in question. Visitors Employees are urged to discourage non-work related visitations.

(2) (3) (4) (5)

Other Policies Failure to comply with any other Stafford Township Board of Education policy or procedure not specifically mentioned herein. (2) (3) (4) (5) Multiple Violations

a. The accumulation by any employee of penalties of four (4) written warnings for unrelated violations within a 12-month period where the disciplinary action for any one of the violations is a written warning or greater.

(2) (3) (4) (5) Grievance Procedure If an employee has one or more of the specified penalties applied to him/her and thinks such action was unjustified, he/she may present a complaint through the grievance procedure of the STEA Contract. If the employee has not appealed the penalty through the grievance procedure within the specified time limits for the filing of a grievance after the penalty is imposed, then the employee loses all further right to appeal. Pre-existing Work Rules These general Stafford Township Board of Education work rules will be placed in the Custodial Manual and applied in conjunction with the Stafford Township Board of Education policies and departmental procedures. The Stafford Township board of Education reserves the right to adjust, modify and amend it policies and departmental procedures.

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PERSONAL INJURY PROCEDURES

FOR EMPLOYEES IMPORTANT INFORMATION, PLEASE READ CAREFULLY

IF YOU ARE INJURED ON THE JOB, THE FOLLOWING STEPS MUST BE FOLLOWED: • When an injury occurs, you must notify the school nurse immediately who will

then examine the injury and complete the appropriate paperwork for submission. • If the school nurse is not available, report to your immediate Supervisor. If your

Supervisor is not available, contact Dawn Kaltenbach at 609-978-5700 x 1052. Once injury is reported, go directly to Manahawkin Urgent Care, 712 East Bay Avenue, Manahawkin, NJ, 609-978-0242. '

• If the injury is not an emergency, an appointment will be made for you by First

Managed Care Option (FMCO) with a district-approved workman's compensation physician. Under no circumstances are you to randomly chose a physician and seek treatment without prior approval from FMCO Solutions.

• If the physician states the need for modification in your job duties, the physician's

order must define the modification. The physician order should be faxed to Dawn Kaltenbach. A copy should be given to your immediate Supervisor. The physician's orders for any modification in duties will continue until you are cleared to return to full duty, in writing.

• If you are out of work due to your workman's comp injury and are under a

physician's care, you may not return to work without written orders from the physician. Upon returning to work you must report to your immediate Supervisor and fax your written order from the physician to Dawn Kaltenbach, 609-597-4335.

• You are to submit outstanding invoices, evaluations and/or progress report(s) to

Dawn Kaltenbach. Your First MCO case manager will notify Dawn Kaltenbach on your rehabilitation and return to work status. ·

• If you report an injury for "reporting purposes only" and it is later

determined that medical treatment is needed, contact the school nurse immediately. If you do not, the insurance company may opt to not pay the medical bills.

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Stafford Township Board of Education

EMPLOYEE SAFETY MANUAL

31

TABLE OF CONTENTS

Opening Statement Page 1 Employee Responsibility Page 1

I. All Personnel Page 1 A. District Safety Committee Page 1 B. Electric Page 1 C. Fire Safety Page 1 D. General Housekeeping Page 2 E. Injuries Page 2 F. Ladders Page 2 G. Lifting Procedures Page 2 H. Machinery Page 3 I. Safety Equipment Page 3 J. Safety Regulations and Inspections Page 3 K. Scaffolds Page 4 L. Spills and Leaks of Hazardous and/or Toxic Substances Page 4 M. Tools Page 4 N. Transportation Page 5

II. Administrators, Teachers, Instructional Aides, Office Personnel and Lunchroom/Playground Aides Page 5

III. Plant Operations Personnel Page 6 A. Custodial and Maintenance Service Page 6 B. Electric Page 6 C. Fire Safety Page 6 D. Grounds Page 7 E. Housekeeping Page 7 F. Transportation Page 7

IV. Transportation Personnel Page 7 A. Bus Drivers Page 7 B. Mechanics Page 7

V. Appendix A – District Safety Committee Page 9

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OPENING STATEMENT The Stafford Township Board of Education declares that the safety and health of its employees is of primary concern. The policy of the Board is to ensure that all its employees be provided with safe and healthful work environments, free from recognized hazards, and that its responsibility is to set forth the standards necessary for the protection of the health and safety of its workers. The Board also recognizes its responsibility to protect the health and safety of the students and general public using its facilities. The Board shall designate the School Board Administrator to develop and administer, in cooperation with the District Safety Committee, the safety standards and procedures of the school district. The Board will comply with all federal, state, and local laws and regulations. EMPLOYEE RESPONSIBILITY Employees are the foundation of Board's health and safety policy. Each employee shall conduct his/her work in a safe and healthful manner. The Board directs the Business Administrator to make certain that all federal; state and local laws and regulations are adhered to in their entirety. SAFETY PROGRAM

I. ALL PERSONNEL

A. District Safety Committee See Appendix A

B. Electric

The body is a conductor of electricity and could receive a shock. The shock may be a slight tingle, twinge, jolt, bump or SUDDEN DEATH. The following rules must be followed: 1. Unless it is part of your regular duties, do not adjust or repair any

electrical equipment. 2. Treat all electrical wires as LIVE WIRES 3. Extension cords cannot be used as a substitute for pennanent

wiring. C. Fire Safety

1. Report any fire immediately by turning on the nearest alarm. 2. Evacuate the building according to the building evacuation plan. 3. Account for all student/personnel in your charge 4. One location should be established for each class and/or department

to assemble. This will assist in accounting for all students/personnel.

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5. Check the operation of your fire exit door at least twice monthly for smooth operation. Report any malfunction to the Director of Plant Operations.

6. Return to the building after all clear has been sounded.

D. General Housekeeping 1. Keep all work areas and aisles clear. 2. All exits and fire doors must be clear and accessible. 3. Waste must be stored in proper containers. 4. Storage of any flammable, corrosives, etc., must be stored in

approved storage cabinets, and shall not create a hazard. 5. All storage shall be stacked, blocked, interlocked, and limited in height.

(Absolutely no storage within 24" of ceiling).

E. Injuries 1. Report job connected injuries immediately to the school nurse. If the

nurse is not on duty, report injuries to your immediate Supervisor. 2. An accident report must be filed immediately 3. A list of approved medical treatment facilities is on file with all

nurses. In an extreme emergency, Southern Ocean County Hospital should be used for treatment.

4. If the accident/incident results in time lost at work, a Worker’s Compensation form must be filed and all claims must be sent to the Business Office.

5. Before an employee may return to work, the attending physician must give the employee a written statement to that effect.

F. Ladders

1. All ladders should be wood constructed or of other approved materials.

2. All portable ladders must be equipped with safety shoes at the base or spikes/spurs where applicable.

3. Ladders must not be painted as the paint hides any defects in the construction of the ladder

4. All ladders must adhere to ANSI standards.

G. Lifting Procedures 1. If the load is too heavy, get help or use a mechanical device which is

used for lifting. The proper equipment will help to avoid possible injury.

2. Face the object to be lifted, squarely. 3. Have a firm footing. 4. Feet should be slightly spread apart. 5. Bend at the knees. 6. Have a firm grip on the object that is being lifted. 7. Keep your back straight and avoid any twisting in the lifting procedure. 8. Leg muscles should be used rather than back muscles in any lifting

procedure.

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9. Lift the object slowly and evenly.

H. Machinery 1. If any piece of equipment or tool appears to be unsafe, tag "UNSAFE"

and “DO NOT USE” and notify the Director of Facilities. 2. All guards and safety devices are there for a purpose and must not be

removed. 3. After tagging, report any unsafe equipment or tool to your immediate

Supervisor. 4. Yellow painted lines surrounding most power tools are designed to

ensure a safe distance for avoiding injury. 5. All machinery and power tools shall have an emergency panic button

which will be tested periodically. 6. All machinery and power tools must be properly maintained and

guarded. 7. Goggles must be worn when operating any machinery. 8. Ear protection must be worn when decibel level is beyond accepted

levels. 9. Do not wear loose or dangling clothing when testing or operating a

piece of machinery.

I. Safety Equipment 1. Approved safety glasses/goggles must be worn when there is

an obvious exposure to eye injury. It is compulsory when you are exposed to

a. Any flying objects such as pieces of metal, stone, wood, glass.

b. Use of drills, grinders, sanders, etc. c. Harmful exposures from welding operations, cutting, etc. d. Exposure to chemical fumes/splashes and acid batteries.

2. Approved respirators and safety glasses must be used when doing any form of spray painting or when exposed to any toxic type fumes.

3. Eyewash stations, permanent or temporary, are located in high risk areas. It is imperative that you familiarize yourself with the station nearest to your work area.

4. Approved hard hats must be worn at all construction sites including renovating sites when there is potential hazard from falling objects or danger to the head of any employee.

5. Safety shoes must be worn by all workers. 6. Wearing apparel must be appropriate for the job. 7. No mower shall be used unless the catcher assembly or guard

is in place.

J. Safety Regulations and Inspections 1. Any questions regarding the federal, state, and local safety and

environmental regulations shall be directed to the office of the Director of Facilities, telephone number 978-5700 ext. 1045

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Questions regarding the education and training of district personnel shall also be directed to the office of the Director of Facilities

2. Copies of the district inspections by insurance carriers, federal, state and local agencies are on file in the office of the School Board Administrator.

3. The Director of Facilities is responsible to conduct safety and health inspections of all district buildings and facilities to ensure compliance with applicable safety, health, and environmental regulations and codes.

K. Scaffolds

1. No makeshift scaffold should be used. 2. A safe and sturdy scaffold should be erected when needed. 3. No scaffold shall be painted as it could hide a structural defect. 4. Check all scaffolds prior to use. 5. All scaffolds must adhere to ANSI standards.

L. Spills and Leaks of Hazardous and/or Toxic Substances

1. If a spill or leak of a hazardous and/or toxic substance occurs in any classroom, comply with the following emergency procedures: a. Evacuate all students and district personnel from the

immediate area. b. Immediately notify the main office as to where the spill

occurred, and what substance was spilled. c. Main office is to notify the day custodian who will institute

the emergency clean-up procedures. 2. If a spill or leak occurs in a non-classroom area (storage rooms,

etc.) follow the same procedure. 3. Administration building personnel, Facilities personnel, and

Transportation personnel, notify your department Supervisor, and he/she will notify the School Business Administrator.

DO NOT ATTEMPT THE CLEAN-UP YOURSELF

M. Tools 1. Use the right tool for the right job. 2. Any tool that looks worn or might prove a hazard must be

replaced. 3. All personnel should use only those tools with which they are

experienced. There should be proper training in the use of power tools to avoid unnecessary injury.

4. All electrical tools must be properly grounded. 5. All tools shall be unplugged and properly stored when not in

use. 6. Eye protection shall be worn when working with certain hand

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N. Transportation 1. Maximum of 5 MPH on all school roadways, driveways, and

parking areas. 2. Park in marked stalls only. 3. Obey traffic control signs at all times, (i.e., one way, exit only). 4. No parking in fire zones. 5. Anyone riding on a school bus must be seated when bus is in

motion. 6. State law mandates that there be NO SMOKING on school

buses. 7. No eating or drinking is allowed in buses while the bus is in

motion. 8. Glass containers are not allowed on school buses. 9. Garage is off limits. Only authorized personnel are allowed to

enter.

II. ADMINISTRATORS, TEACHERS, INSTRUCTIONAL ASSISTANTS, OFFICE PERSONNEL AND AIDES

A. If you must lift, follow the instructions in section 1G. B. If you must climb, use a safe ladder. DO NOT USE chairs, makeshift

ladders or steps, no matter how minor the chore is. C. If you must open a window, do not apply pressure to the glass area.

Apply your strength and pressure to the handle and/or window frame DO NOT hit or attempt to loosen by this method.

D. When using a paper cutter, direct all your attention to the task at hand. DO NOT USE paper cutter without the proper guard IN place. When the paper cutter or any other sharp objects are not in use, they shall be in a locked position, and stored away.

E. Do not obstruct any doors/windows with signs or decorations. This limits vision from inside and outside the room.

F. If a spill occurs, call for the custodian immediately. Keep everyone away from the area. Slips and falls are a serious problem in schools, and may result in a serious injury.

G. Electrical outlets and electrical equipment present a potential hazard. Hands should be dry at all times. All electrical equipment and all outlets must be properly grounded. If there is any electrical problem, maintenance services must be notified immediately.

H. Only industrial type extension cords shall be used in any district facility. I. Safety equipment must be worn where appropriate. Industrial arts, art,

home economics, and science classes are handled by those with experience in their individual fields. Appropriate safety equipment such as safety glasses and gloves are required.

III. FACILITIES PERSONNEL

A. Custodial and Maintenance Service 1. Chemicals, paints, solvents, other flammables and dangerous

materials must be stored out of the reach of all children, and in proper storage cabinets.

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2. All chemicals must be labeled in all storage locations. Any unlabeled chemicals shall be removed.

3. Cleaning solvents that are in use should not be stored above knee level.

4. Storage, lifting and transporting supplies and materials should be carefully managed. The use of hand trucks and/or dollies is recommended when applicable.

5. Insect bites can become infected and some people are allergic to certain types of bites. First aid treatment should be obtained for any type of bite.

6. Wearing apparel should be appropriate for the job. Uniforms must be worn at all times. Proper shoes must be worn at all times. Gloves and safety glasses must be worn as needed.

7. Disposable plastic gloves are to be worn when cleaning up any bodily fluid.

B. Electric

1. Unless it is part of your regular duties, do not adjust or repair any electrical equipment.

2. Make sure all ground wires are connected and tested. 3. Make sure all electrical equipment is turned off, disconnected,

unplugged and locked out before any repairs or adjustments are made. 4. Proper electrical safety tools (meter, insulated tools, breaker lockouts,

etc.) are to be on electrical job, no matter how small. 5. If an extension cord is worn or frayed, cut the plug off until proper repairs

are made or the cord is replaced. 6. Use only 14-2 or 12-2 industrial cords. 7. Any plug with a missing ground will be cut off and replaced. 8. Do not work on any electrical problem where a water and/or damp

condition exists in the area. 9. All boxes, outlets, and switches are to have proper covers. 10. Extension cords and BX shall not be used in permanent wiring situations

in areas exposed to employees. 11. Lamps, fixtures, etc. must not have exposed wiring. 12. After locking/tagging out, use a meter to ensure that a breaker is really

off. Also check neutral to ground to ensure a neutral feedback does not exist.

C. Fire Safety

1. All PMs for fire extinguishers are to be kept up to date. 2. All PMs for pull boxes are to be kept up to date. 3. All PMs for alarms are to be kept up to date. 4. All PMs for exit lights are to be kept up to date. 5. All PMs for emergency lights are to be kept up to date. 6. All PMs for stand pipes are to be kept up to date. 7. All PMs for ansul systems are to be kept up to date 8. All PMs for sprinkler systems are to be kept up to date

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D. Grounds 1. All playgrounds, playing fields, and equipment shall

be inspected monthly in accordance with P.M. procedures. 2. All sidewalks, driveways, roads, and railings shall be inspected

monthly in accordance with P.M. procedures.

E. Housekeeping 1. See 1-D (General Housekeeping) - All Personnel. 2. All spills shall be cleaned up immediately to avoid slip and fall

hazards. 3. Floors are to be kept free of foreign objects. 4. Open sided floors or platforms are to have railings. 5. Boiler rooms must not be used as storage units. 6. Boiler rooms must be free of all combustible material. 7. Shelves shall be anchored to alleviate movement and collapse.

F. Transportation

1. All personnel who operate Board vehicles are responsible for the safe operation of their vehicles.

2. All personnel who operate Board vehicles are responsible to conduct a safety check of their respective vehicles on a daily basis.

3. All unsafe vehicles must be reported to the Business Administrator. 4. All tractors and ride-on mowers shall have rollover protection cabs.

IV. TRANSPORTATION PERSONNEL

A. Bus Drivers 1. Defensive driving procedures are to be used at all times. 2. New Jersey State Law and the Stafford Township Board of

Education policy are in effect at all times. 3. Proper shoes must be worn at all times.

B. Mechanics

1. Jacks shall have a rating sufficient to lift and sustain the load for which it is being used.

2. The rating load of a jack shall be legible and permanently marked in a prominent location on the jack.

3. Jacks shall be used according to the manufacturer's specifications. 4. After load has been raised, it must be blocked or otherwise

secured. 5. Hydraulic jacks shall be used according to manufacturer's

specifications. 6. Hydraulic jacks shall be raised until the pin catches, never below

that level. 7. Helmets, face shields or other suitable eye protection shall be

used during all welding operations. 8. Cylinders shall be kept away from all sources of heat. 9. Valve protection caps shall always be in place except when a

cylinder is in use or connected for use.

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10. The welding area shall have proper ventilation. 11. The hazard of flying sparks shall be, whenever practical,

eliminated by installing a shield guard of safety glass or suitable fire resistant plastic at the point of operation.

12. Ear protection must be worn when decibel levels are beyond acceptable levels.

13. All electrical tools and equipment must be properly grounded. 14. Disposable latex gloves are to be worn when cleaning up any

bodily fluids.

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APPENDIX A STATEMENT OF PURPOSE The Stafford Township Board of Education has formed a District Safety Committee which is responsible to formulate district safety procedures and practices into a safety program, and recommend its adoption by the Board. The Committee shall also be responsible for coordinating the district's safety program and manual and develop and implement an effective safety training program for all employees. Recommendations and concerns from the various departmental safety meetings will be reviewed by the Committee. Moreover, the committee will review inspections of all facilities whether the inspection was in-house or by a governmental agency. Furthermore, the Committee shall review all accidents/ incidents which occur in the district to determine if the accident/incident was "Preventable" or "Non-Preventable." This function of the Committee is to reduce unnecessary injury to employees. MEMBERS The District Safety Committee shall consist of the following members: 1. School Board Administrator 2. Director of Facilities 3. Transportation Coordinator 4. School Nurse 5. One Volunteer from Each Building MEETINGS The District Safety Committee will regularly meet once per month during the school year or as needed. The location will be named on the meeting agenda. The Committee minutes will be sent to each member within a week following the meeting, and the agenda for the next meeting within two weeks of that meeting. Agendas and minutes will also be sent to the Superintendent, School Business Administrator/Board Secretary, Principals, Directors and Supervisors. OTHER PROCEDURES All recommendations, reviews, etc. directed to the Chairperson shall be in writing. Copies of the departmental safety meetings should be sent to the Chairperson for review before the next District Safety Committee meeting. All members who wish to discuss a topic at the meeting, must contact the Chairperson in advance so it can be placed on the agenda. Department safety meetings should be conducted monthly before the District Safety Committee meets.

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All employee accidents will be investigated by the School Board Administrator, and the investigations will be reviewed by the District Safety Committee. All employee motor vehicle accidents involving Board of Education vehicles will be investigated by the Transportation Coordinator and the investigations will be reviewed by the District Safety Committee.

WM:bt Revised October 2012

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STAFFORD TOWNSHIP ELEMENTARY SCHOOL DISTRICT

INDOOR AIR QUALITY PROCEDURES

1. Complainant is to contact their immediate Supervisor to request an IAQ questionnaire and return it to the immediate Supervisor after it is completed.

2. The immediate Supervisor will in turn forward the IAQ questionnaire to the buildings and grounds Supervisor.

3. The building and grounds Supervisor will conduct an investigation that will include: a. Discussion of symptoms with complainant and immediate Supervisor. b. Perform an “Indoor Air Quality Checklist” that will include observations and

written recommendations that will be shared with the complainant and immediate Supervisor

c. If it is found that additional testing is required an outside certified industrial hygienist will be contacted to perform the test(s).

d. Upon receipt of the testing report all recommendations will be assigned to the appropriate personnel to complete.

e. The buildings and grounds Supervisor will follow up to make sure that all recommendations have been addressed and will complete a “Complaint Closure Form” that is to be shared with the complainant and the immediate Supervisor at a scheduled meeting.

f. A follow up questionnaire will then be completed by the complainant to ascertain that all steps have been taken to remediate the problem and the complainant will submit this form to their immediate Supervisor who will forward the same to the building and grounds Supervisor.

g. The Building and Grounds Supervisor will submit a copy of all completed documentation to the Superintendent of Schools, Business Administrator and STEA.

h. In order to expedite the IAQ questionnaire the complainant is requested to provide the Building and Grounds Supervisor with a list of what pollutants they may be allergic to, i.e., mold and bacteria.

i. All reports must be dated and each step be followed in a timely and most efficient manner.

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STAFFORD TOWNSHIP BOARD OF EDUCATION Manahawkin NJ 08050 A-25 Central Office Administration

TITLE: FACILITIES FOREMAN

QUALIFICATIONS: 1. Must have high school diploma or equivalent 2. Boilerman's License (Black Seal License)

3. Knowledge and experience in the areas of school plant maintenance, repair, cleanliness, safety and security.

4. Excellent health

5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO: Director of Facilities JOB GOAL: Assist the Director of Facilities in all aspects of the

department with a primary focus on the custodial operations and building mechanics operation in the absence of the director.

PERFORMANCE RESPONSIBILITIES: 1. Assist the Director of Facilities in supervision and evaluation of the building

mechanics and custodians. 2. Assist in the inspections and assesses the buildings and grounds on a daily basis

during the day shift for security, safety needed repairs and maintenance projects and makes a written report of problems and possible solutions to the Director of Facilities.

3. Assist the director with schedules and assignments for the building mechanics and

custodians. 4. Assist the director with the selection of needed materials and equipment, processing

orders and inventory control. 5. Provides directions to the building mechanics and custodians in the absence of the

Director of Facilities. 6. Prepares and submits to the director a monthly report regarding the evening

custodial/maintenance program. 7. Provides communications with building mechanics and custodians regarding the

department and programs, budget, equipment, materials, needed schedule changes and communicates these to the Director of Facilities.

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8. Make certain that all building mechanics and custodians have the necessary supplies and materials and monitors their utilization for proper use and effectiveness or waste.

9. Lays out, inspects and evaluates work of the building mechanics and custodians on

an ongoing basis and assists staff when necessary so that performance can be improved.

10. In the absence of the Director of Facilities, will monitor all fire, security calls and

make a report to the Stafford Township Education Business Administrator by no later than the next business day.

11. Report to the Director of Facilities any training that he/she may deem necessary for

the safety of operating equipment by the building mechanics and custodians. 12. Keeps abreast, through professional literature, personal investigation of new

developments in equipment, materials and practices as they relate to the department.

13. Performs such other duties from time to time related to the department and deem

essential by the Director of Facilities. TERMS OF EMPLOYMENT:

12 months, hours to be flexible with primary attention to building mechanics and custodians.

EVALUATION: Performance of this job will be evaluated by the Director of Facilities

in accordance with the provisions of the Board's policy on evaluation.

SALARY: Salary, benefits and hours to be established by the Board of

Education. Date Adopted: 9/18/97 Readopted: 12/11/03, 10/16/08, 4/14/11

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STAFFORD TOWNSHIP BOARD OF EDUCATION Manahawkin, NJ 08050 C-4 Business/Plant Operations TITLE: CUSTODIAN QUALIFICATIONS: 1. Black Seal License preferred 2. Ability to read, write and communicate effectively 3. Knowledge of plant operation and maintenance; cleaning methods

and procedures; heating and ventilation; proper handling of hazardous materials

4. Good physical health and ability to perform assigned tasks 5. Minimum work related experience as determined by the board 6. Required criminal history background check and proof of U.S.

citizenship or legal resident alien status REPORTS TO: Director of Facilities JOB GOAL: To provide a safe, clean and comfortable school environment. PERFORMANCE RESPONSIBILITIES: 1. Opens/closes the building each day. Determines, before leaving, that all doors and windows

are secured, and all lights, except those left on for safety reasons, are turned off. 2. Keeps building and premises, including sidewalks, driveways, and play areas neat and clean

at all times. 3. Operates heat, ventilation, and air conditioning systems to provide temperatures appropriate

to the season and to ensure economical use of fuel, water, and electricity. 4. Checks daily to ensure that all exit doors are open and all panic bolts are working properly

during the hours of building occupancy. 5. Displays the U.S. flag during school hours on days when school is in session. 6. Cleans and dusts classrooms, offices, library and faculty room daily; empties wastebaskets in

these areas. 7. Cleans corridors after each school day, and during the day when their condition requires it. 8. Cleans and sanitizes bathroom fixtures and floors daily, and replenishes paper and soap

supplies as needed. 9. Cleans and sanitizes all drinking fountains daily. 10. Cleans cafeteria dining areas after use. 11. Shovels, plows, salts, and/or sweeps sidewalks, steps, driveways and parking areas as

necessary. 12. Obeys all fire/safety and environmental laws and regulations relating to the plant operation. 13. Keeps the grounds free from rubbish and debris.

46

14. Cleans chalkboards daily. 15. Moves furniture or equipment within the building as required for various activities and as directed by the director of facilities or designee. 16. Complies with all laws and procedures for the storage and disposal of trash, waste, and

debris. 17. Conducts an ongoing program of general maintenance, upkeep and repair, making minor

repairs and reporting major repair needs promptly to the director of facilities or designee. 18. Cleans all windows on both the inside and outside as scheduled. 19. Keeps all floors in a clean and attractive condition and in a good state of preservation. 20. Performs groundskeeping chores including grass-cutting, tree-trimming, leaf raking and removal of litter, to maintain the grounds in a safe and attractive condition.

21. Performs related duties as assigned. TERMS OF EMPLOYMENT: Salary and work year to be determined by the board of education. EVALUATION: Performance of this job will be evaluated in accordance with provisions of

the board's policy on evaluation of noncertified staff. Date Adopted: 3/20/78 Date Revised: 5/17/90, 7/9/98, 4/14/11 Legal References: N.J.S.A. 18A:6-7.1 Criminal history record N.J.S.A. 18A:16-1 Officers and employees N.J.S.A. 18A:16-2 Physical examinations N.J.S.A. 18A:17-3 Tenure of janitorial employees N.J.S.A. 18A:17-41 Rules and regulations governing janitorial employees N.J.S.A. 18A:36-3 Display of flag N.J.S.A. 18A:41-1 Fire drills N.J.S.A. 18A:41-2 Fire and smoke doors closed N.J.S.A. 34:5A-1 et seq. N.J. Worker and Community Right to Know Act N.J.S.A. 34:7-1 License necessary N.J.A.C. 6:8-4.9(a)6 Health and safety N.J.A.C. 6:8-4.9(a)7 Comprehensive maintenance plan N.J.A.C. 6:8-4.9(a)7ii(6) School visits N.J.A.C. 6:22-7 Long-range facilities plans N.J.A.C. 6:29-7.4 Physical examinations N.J.A.C. 12:90 License for high and low pressure boiler operators N.J.A.C. 12:100-4.2 Adoption by reference Bloodborne Pathogen Standard, 29 C.F.R. 1910.1030 Immigration Reform and Control Act of 1986, 8 U.S.C.A. 1100 et seq.

47

STAFFORD TOWNSHIP BOARD OF EDUCATION FILE CODE: C-10 Manahawkin, NJ 08050 ____ Monitored ____ Mandated Job Description ____ Other Reasons __________________________________________________________________ TITLE: LEAD CUSTODIAN QUALIFICATIONS: Must be currently employed by the Stafford Township Board of Education as a custodian/mechanic. Must demonstrate aptitude and competence, effective communication skills for assigned responsibilities. REPORTS TO: Director of Facilities/Building Principal JOB GOAL: To maintain communication within the custodian staff and

maintain a smooth operation of the facilities. PERFORMANCE RESPONSIBILITIES:

1. Check with the principal and day custodian during ten-minute overlap to identify any special needs required for the evening shift.

2. Send a report of activities to the director of facilities at the end of each evening. 3. Check to make sure all areas are covered after 5:30 pm (we have some custodians

that start at 6 pm and 7 pm due to their day jobs). Report to immediate Supervisor. 4. Take flag down at 6 pm. 5. Check areas when there are after-school and community activities in the building

that they leave at 9 pm and the area is covered and gets cleaned by the end of the shift. If there is anything that is unable to be finished by the end of the shift, report it via e-mail to the director of facilities.

6. Assist with the set up and tear down for some activities (school dances, art shows, activities in STAC, etc.)

7. Secure and arm building. 8. Secure outside gates. 9. Report or log building maintenance and equipment repair needs. 10. Take key box out and put away. 11. Inform the custodial staff of special activities and make any necessary changes in

their area assignments. 12. Make recommendations for special cleaning details other than normal cleaning as

stated in the procedures manual to the director of facilities. 13. Check School Dude for any maintenance and/or custodial issues and reporting

safety. Give a copy to any sub custodian that is involved in the activity. 14. Monitors and maintains a log of supplies used by the custodial staff and report any

supplies as needed to the custodial/building mechanic foreman. 15. Assists with the scheduling of all training for the custodial staff and substitute

custodial staff. 16. Assigned a six-hour cleaning area. 17. Performs such other duties from time to time related to the department and

deemed essential by the Director/Principal.

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TERMS OF EMPLOYMENT: Salary and work year to be determined by the board of education. EVALUATION: Performance of this job will be evaluated in accordance with

provisions of the board’s policy on evaluation of noncertified staff. Date Adopted: November 18, 2010 Date Revised: November 15, 2012

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CALLING OUT SICK/EMERGENCY

Day shift: If you need to call out for any reason please make sure that you call the custodial foreman at ext. 1047 and cell 609-276-5511. If you have approved vacation time coming up, please remind the custodial foreman or Director of Facilities in advance. In case you cannot reach the custodial foreman please call the Director of Facilities at ext. 1045 or cell 609-276-5509. Night Shift: If you need to call out due to an emergency or illness, you need to call the custodial foreman by 11:00 am. If the custodial foreman cannot be reached, call 978-5700 ext. 1045.

50


FORMS

51

DELIVERY LOG

FOR

LOADING DOCK

DATE & TIME TRUCKING COMPANY

PACKAGE FROM (COMPANY)

RETURN ADDRESS

52

TOWNSHIP OF STAFFORD BUREAU OF FIRE PREVENTION 260 E. BAY AVENUE MANAHAWKIN, NJ 08050 PHONE 609-597-1000 X8527 OR 8577 FAX 609-978-1841

EMERGENCY LIGHT AND EXIT SIGN TEST FORM

IN ACCORDANCE WITH N.J.A.C. 5:70-3, 604.3.1.1

Required emergency lighting systems, including exit signs, shall be tested for proper operation for a minimum of 30 SECONDS every month on a regular and standby power. An annual test shall be conducted for at least ONE hour on regular and standby power. It is necessary to ensure exit signs are fully illuminated on regular and standby power. Emergency lighting, including discharge lights, outside exit doors, must be examined to ensure bulbs are functional and batteries (if applicable) still are capable of powering the fixture. Equipment shall function properly for the duration of these tests. Facility Name: Address: Phone No.:

TESTS FOR THE YEAR

MONTHLY TEST RECORD OF ALL EQUIPMENT – 30 SECOND DURATION

Date of Test: Who Tested? Number Needing

Repair: Repairs Made:

January February March April May June July August September October November December

ANNUAL TEST RECORD OF ALL EQUIPMENT – 60 MINUTE DURATION

Date of Test: Who Tested? Number Needing Repair:

Repairs Made:

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REQUEST FOR SUPPLIES

Name: Building:

When you need to put in a request for supplies, please submit your request to Bill Finke and send to the Intermediate School. When your request is approved, you will receive the items by the following week.

Requested by: Date:

DATE ORDERED QUANTITY ITEM NOTES Paper Towels Toilet Paper Tissues Gloves Soap (Specify Type) Floor Machine Pad

Red/White/Black Size

Spray Bottle Purell Hand

Sanitizer

Trash Can Liners (sm or lg) circle

Bleach Comet Other Vacuum Bags (B) Scotch Bright Pads Johnny Mop

Completed: Date:

54

Stafford Township School District Manahawkin, NJ

SUPPORT STAFF NOTIFICATION OF LEAVE

When you anticipate being out of the district, this form is to be completed and submitted to your building principal and/or immediate supervisor. Name: Position: Date(s) of Absence Substitute Needed: Yes No If “Yes”: Full Day Half Day (a.m.) Half Day (p.m.)

Vacation Day(s) Out-of-District Meeting Personal

Professional Day(s) Other: Professional Development Information: Location: Provider: Topic: Cost: SIGNED: ________________________________________ Date: ________________________ ________________________________________________ Date: ________________________ Signature – Principal and/or Immediate Supervisor ________________________________________________ Date: ________________________ Signature – Director of Personnel ________________________________________________ Date: ________________________ Signature – Superintendent of Schools Please enter your absence into AESOP before the date of the event. For each Professional Day request, you must complete a Workshop Report Form and submit same to the Instructional Services Office within 30 days of the date of the event. kkk 02/2014

Please Select Appropriate QSAC Designation(s): ___ Lifelong Learner ___ CCCS ___ Safety & Security ___ Stakeholder Involvement & Participation ___ Technology/Integration

Does Not Apply

For Office Use Only

_______ PO _______ Reg. _______ IS

_______ BA _______ PW _______ AC

1

SUBSTITUTE CUSTODIAL HANDBOOK

1. SUBSTITUTE CUSTODIAN

a. Substitute custodians are assigned as interim replacements, to temporarily supplement the work force or to assist in the completion of a special project. Substitute assignments are limited to a duration as needed by the Stafford Township School District. An assignment that lasts beyond any initially stated period does not in any way imply a change in employment status. Substitute custodians retain substitute status unless and until notified of a change. While substitute custodians receive all legally mandated benefits to which they are entitled (such as worker’s compensation insurance, pension, social security, and possibly benefits under the Affordable Care Act) they are ineligible for all of the Stafford Township School District’s other benefit programs.

b. Substitute custodian assignments for more than one day may be considered a “No Call Substitute” and asked to report to their assignment by the custodial/ building mechanic/ foreman for a duration as needed by the Stafford Township School District. Substitute custodian assignments for one day will be made from a “Substitutes On Call List”.

2. WORK HOURS

a. Substitute custodians’ work hours, work days and locations are determined by the custodial/ building mechanic/ foreman. Substitute custodians working (4) hours will be entitled to a (15) minute break after the first (2) hours worked. Substitute custodians working (8) hours will be entitled to a (15) minute break after the first (2) hours worked, a (30) minute lunch break after (4) hours worked and a (15) minute break after (6) hours. Shifts that start at 3:00 PM until 11:00 PM shall take their first break from 5:00 PM until 5:15 PM and lunch from 7:00 PM until 7:30 PM and their second break from 9:00 PM until 9:15 PM. Shifts that start at 3:30 PM until 11:30 PM shall take their first break from 5:30 PM until 5:45 PM and lunch from 7:30 PM until 8:00 PM and their second break from 9:30 PM until 9:45 PM. Any custodian starting after 3:30 PM shall take their breaks or lunch at the same time as scheduled for the 3:30 PM until 11:30 PM shift. The custodial/ building mechanic/ foreman will be responsible for monitoring all breaks.

c. If the substitute custodian leaves school property before their work schedule is finished they must notify the custodial/ building mechanic/ foreman in person, if they are in the building or by cell phone at the numbers on page 3. After notifying the night foreman the substitute custodian must swipe their I.D. badge at the door upon leaving. Failure to do so will result in immediate assignment termination.

2

d. Specific authorization from the custodial/ building mechanic/ foreman is required in advance to work beyond your scheduled hours.

e. All substitute custodians are required to sign in and out and swipe their I.D. badge at the door upon entering and leaving.

f. Altering, falsifying or tampering with time records, working unauthorized hours will result in assignment termination.

g. Substitute custodians must plan their time so they report promptly to work ready to start at their scheduled time and remain on the job until their scheduled end time with authorized break periods.

3. PAY PERIOD

a. Substitute custodians will receive a pay check on the 15th and 30th of the month.

4. ATTENDANCE AND PUNCTUALITY

a. To maintain a productive work environment the Stafford Township School District expects substitute custodians to be reliable and punctual in reporting for work. Absenteeism and tardiness are disruptive and place a burden on other employees and the District. Either may lead to immediate assignment termination.

5. PROPER NOTIFICATION OF NON-SCHEDULED ABSENCE

a. Attendance is a requirement. In the rare instances when a substitute custodian absolutely cannot avoid being late, he/she is to notify the office custodial/ building mechanic/ foreman immediately.

b. If the substitute custodian is going to be absent he/she is to notify the

custodial/ building mechanic/ foreman by 11 am of the day of reporting prior to his/her scheduled start time. If no one is available to take the call in the office the substitute custodian must notify the custodial/ building mechanic/ foreman at (609-276-5511 or 978-5700 X 1047 or X1045. A voicemail message is not acceptable.

c. A substitute custodian is considered a No Call/No Show if they are absent from work and fail to notify the custodial/ building mechanic/ foreman as stated in (b) above. A no call/no show imposes a serious hardship on the staff and district. Unless an extreme emergency prevents the substitute custodian from calling as required they may be subject to immediate assignment termination.

3

6. WORK RELATED INJURIES

a. The Stafford Township School District provides a uniform procedure for reporting and documenting work related accidents, injuries, illnesses and exposure to cleaning products.

b. If the substitute custodian is injured during work hours they are expected to notify the custodial/ building mechanic/ foreman immediately. If treatment is necessary then the substitute custodian will be sent to a hospital emergency room or a physician designated by the district.

c. The custodial/ building mechanic/ foreman shall, within twenty-four hours of the accident/injury shall make sure the employee reports the accident to a school nurse and complete the appropriate forms and follow the district procedures for reporting accidents/injuries.

d. The Director of Facilities must receive documentation from a physician or hospital authorizing the substitute custodian’s ability to return to work.

7. EVALUATIONS

a. The Custodial/Building Mechanic/Foreman will conduct periodic observations. The observation is to provide the substitute custodian and supervisor the opportunity to discuss job tasks, identify and correct deficiencies, encourage and recognize strengths and discuss positive, purposeful approaches for positive job performance.

8. SCHOOL DISTRICT EQUIPMENT/PROPERTY

a. Substitute custodians are responsible for the proper use, care and operation of all district owned equipment and property.

b. At the end of the work schedule, the substitute custodians are responsible for cleaning their equipment, emptying mop buckets and cleaning mops.

9 DRESS CODE

a. All substitute custodians are to wear district provided uniforms while working on school property.

10. IDENTIFICATION BADGE

a. Substitute custodians are required to wear their employee identification badge when on school property.

11. TRAINING

a. All new substitute custodians will receive training in proper cleaning procedures at the start of their assignment.

4

12. TRAINING

a. All substitute custodians are expected to follow all applicable policies, procedures, rules and directives of the Stafford Township School District. Failure to do so may lead to immediate assignment termination. Questions should be directed to the Custodial/Building Mechanic/Foreman or the Director of Facilities.

5

SIGNATURE AND AUTHORIZATION OF RECEIPT

I (Print Name) ______________________ have received a copy of the Stafford Township School District Substitute Custodial Handbook.

Signature: ____________________________ Date: _____________ Prepared by: R. Czajkowski

11/14/08 Revised by Wayne Morris, Director of Facilities 3/1/2011

Revised & Reapproved: May, 2011; June 2012, June 2013, July 2014

TLS 6.2014

PROCEDURES FOR VISITORS, VOLUNTEERS AND OUTSIDE CONTRACTORS

IN SCHOOL FACILITIES

This procedure applies to all school buildings, the Stafford Township Arts Center and the Administration Building. Distinctions are noted where appropriate. These procedures are designed for day-to-day operations and access to the facilities (note: additional rules apply for student pick-up). Alternate procedures for special events may be developed on an event-by-event basis. VISITORS (See Policy and Regulation 9150)

• School Buildings o All visitors should be directed to the main office/supervisor in charge and will have to register

through the T-Pass System. Individuals who refuse to provide their license for T-Pass purposes will be asked to provide alternate photo identification for verification. Individuals who refuse and have no appropriate purpose in the facility will be denied access.

o The main office secretary should log the visitor information in a logbook/T-Pass system. Visitors must have a legitimate purpose in the school building and will be expected to

show some independent verification of that purpose. The building principal shall be consulted as necessary and appropriate. All STAC visitors, whether for rental purposes or in-school programs, shall enter the

facility through the STAC entrance and register with the STAC Manager or designee. o The visitor shall be given a visitor badge.

The visitor shall be directed that the visitor badge must be worn at all times while in the school facility.

The visitor shall be directed to return to the main office/supervisor in charge upon the completion of the legitimate business within the school facility.

o All new and unknown visitors in the building must be escorted to their designated location by principal or designee. In addition, individuals who refuse to give their license for the T-Pass system will be escorted to their designated location by the principal or designee. Finally, any visitor may be escorted as the principal deems necessary. Visitors must not be left unattended in the presence of children.

o Upon the visitor’s return, the main office secretary shall log the visitor out of the building through the T-Pass System and shall retrieve the visitor badge.

• Administration Building o When an individual/department is expecting a visitor, the individual/department must inform the

main office secretary of the name and arrival time of the expected visitor. Further, upon arrival, the main office secretary shall notify the individual/department and the individual/department shall send a representative to escort the individual to the appropriate location.

o All unexpected visitors should be directed to the main office secretary at the front of the building. From there, individuals will be asked for identification directed and/or escorted to their specific destination as appropriate.

VOLUNTEERS

TLS 6.2014

(See Policy and Regulation 9180)

• Prior to entering the school facility, all volunteers must contact the appropriate volunteer coordinator to complete the necessary forms/paperwork.

o If the volunteer has not completed the appropriate forms/paperwork, the volunteer should be directed to the community liaison for all building based volunteers; to the STAC Manager for all STAC volunteers; to the main office and Transportation Department for field trip volunteers; and to the PLC and Ocean Acres for all Writeon Program volunteers.

o The volunteer MUST have some verification of his/her purpose in the building. This means that the volunteer must have an ID badge (for regular long-term volunteers), independent verification from the teacher/staff member for whom the volunteer is providing assistance, or an email from the community liaison confirming the volunteer work.

• The main office secretary should log the volunteer in via the T-Pass System. Individuals who refuse to provide their license for T-Pass purposes will be asked to provide alternate photo identification for verification. Individuals who refuse and have no appropriate purpose in the facility will be denied access.

• The volunteers shall be given a visitor badge unless the visitor already has a Stafford Township School District Volunteer ID Badge.

o The visitor shall be directed that the visitor badge must be worn at all times while in the school facility.

o The visitor shall be directed to return to the main office/supervisor in charge upon the completion of the legitimate business within the school facility.

• All new and unknown volunteers in the building may be escorted to their designated location as appropriate. This means that until the volunteer is a regular, known volunteer, the volunteer will be escorted to their designated location by principal or designee. In addition, individuals who refuse to give their license for the T-Pass system will be escorted to their designated location by the principal or designee. Finally, any volunteer may be escorted as the principal deems necessary.

o Volunteers must not be left unattended in the presence of children. • Upon the volunteer’s return, the main office secretary shall log the volunteer out of the building using

the T-Pass System and shall retrieve the temporary volunteer badge (STSD Volunteer ID Badges can be maintained for the next volunteer visit).

OUTSIDE CONTRACTORS/DELIVERIES (See Bylaw 0175 and Policy and Regulation 6421)

• Contractors o Prior to entering the school facility, all independent contractors must have a signed agreement

negotiated by the department supervisor and properly approved. After appropriate contracting procedures are followed and the contract is approved, the

department supervisor or designee shall contact the building principal/director of facilities/other necessary individual as well as the school business administrator and the superintendent to notify them of the scheduled date and time for the work to be completed.

The department supervisor or designee must meet the individual at the building where the work is to be completed in order to acknowledge and authorize the contractor’s presence in the building and to assist them in obtaining a visitor badge.

TLS 6.2014

o The main office secretary should log the contractor in using the T-Pass System. Individuals who refuse to provide their license for T-Pass purposes will be asked to provide alternate photo identification for verification. Individuals who refuse and have no appropriate purpose in the facility will be denied access. The contractor shall be given a visitor badge. Note: For after-school visitors, a badge

might not be provided; however, the individual will be supervised at all times by the department supervisor or designee.

The visitor shall be directed that the visitor badge must be worn at all times while in the school facility.

The visitor shall be directed to return to the main office upon the completion of the legitimate business within the school facility.

o All volunteers in the building must be escorted to their designated location by the department supervisor or designee. Contractors must not be left unattended in the presence of children, unless they are a

contractor specifically authorized to provide services to children and have therefore undergone appropriate criminal history background checks.

For short term work, the department supervisor shall remain with the contractor. For longer term work, the department supervisor shall regularly check in on the contractor.

o Upon the completion of the work, the department supervisor shall return and inspect the work. Thereafter, the department supervisor or designee shall escort the contractor back to the main office. Upon the contractor/s return, the main office secretary shall log the contractor out of the building using the T-Pass System and shall retrieve the temporary ID badge.

• Deliveries o All deliveries should either be directed to the main office or the loading dock depending upon

the size and nature of the delivery. o If the delivery is directed to the loading dock, the call will come into the main office secretary.

The secretary shall then contact the custodian to meet the delivery at the loading dock and unload the delivery and deliver to the appropriate individual.

**Additional Note: Individuals often serve multiple functions within the school district. In other words, an individual may be a regular volunteer with an ID badge but may also be a parent of a child in school. Therefore, individuals must be reminded that they may only use the ID badge when they are in the building serving in the role for which the badge was issued (e.g., the volunteer may only use the ID badge when in the building serving as a volunteer and not to enter the building as a parent to pick up his/her child). Further, they must use the entrance and exit doors designated by the district, ensure they do not allow others to access the facility whether by allowing them to use their visitor/volunteer badge or by holding the door open, and must follow all other safety/security rules and procedures established by the district.

2014-2015 Stafford Township School District Extended Day Program

Registration Form September 3, 2014 to June 24, 2015 Monday - Friday

6:30AM to 6:00PM

Student Name ______________________________________________________ Homeroom #_______________________

School Child Attends: Oxycocus, PLC, Ocean Acres, McKinley, Intermediate - (Please circle the school child attends)

Parent/Guardian Name/Address __________________________________________________________________________

Email________________________________________________ Phone________________________________________

Emergency Contact Name/Phone _________________________________________________________________________

Please list anyone that is authorized to pick up your child (need to show i.d.) _______________________________________

Health Concerns/Allergies: _______________________________________________________________________________

The Extended Day Program will be offered from 6:30AM until start of school, and from dismissal until 6:00PM. School hours: Oxycocus 8:55AM to 3:30PM, PLC 8:55AM to 3:30PM, Ocean Acres: 8:45AM to 3:20PM, McKinley: 7:52AM to 2:30PM, Intermediate: 7:47AM to 2:25PM

Ocean Acres students will be picked up from the AM session at approximately 8:25am and dropped off at Ocean Acres.

Please complete the annual agreement or monthly calendar to select which days and times you will need extended day services.

Changes to schedules must be submitted the Wednesday prior to your child attending Extended Day. Emergencies for current days cannot be

accepted after 10am. Please call 609-978-5700 ext.: 1454 to make any changes to your schedule.

Total Days: Tuition 2nd Child Tuition

___AM Extended Day 6:30 AM to start of school $6.00 (all locations) $________ $________

___Up to 4PM, Int. & McK students $6.00 per day $________ $________

___Up to 4:30, PLC, OA, Oxy students $6.00 per day $________ $________

___Up to 6PM, students $12.00 per day, just PM (all locations) $________ $________

___Up to 6PM if you attend full-time AM and PM $15.00 per day $________ $________

Total— $ __________ Drop-in fee—$10 per hour

Discounts

1. Parents who submit a

completed yearly sched-

ule with payment in full

by 09/01/14 will receive a

10% discount.

2. Parents who submit a

completed schedule with

payment in full on the

15th of the prior month

will receive a 5% discount.

3. Siblings who reside at the

same address 10% dis-

count for the 2nd child

only .

Refunds/Credits Available only with extreme limited circumstances and in accordance with the district’s policy #2720. All refund/credit requests must be in writing and sent to the office of Extended Day.

No Refunds/Credits after June 24, 2015

McKinley Room 111 west wing Payments accepted daily

EXTENDED DAY ANNUAL AGREEMENT

To: Extended Day Parents/Guardians,

Childs Name: __________________________________ School: ____________________________________

In an effort to streamline the monthly scheduling for all persons involved, we are implementing this form for parents/guardians to complete for the 2014-2015 SCHOOL YEAR beginning September 3rd 2014.

This form will only replace the individual monthly schedule submitted for your child if your child has the same schedule every month. If your child’s schedule changes monthly, DO NOT SUBMIT THIS FORM. By submitting this form you are authorizing Stafford Township School District to enter your child in for the indicated dates be-low for the entire 2014-2015 SCHOOL YEAR.

Choose your coverage below, you can indicate any combination of days and coverage. This will be your child’s schedule for the entire2014-2015 school year.

Please note: if your child does not attend as scheduled and the Extended Day Office (X:1454) is not notified two business days prior to the day, you will be charged.

By signing this form, I authorize Stafford Township School District to schedule my child in Extended Day and Invoice me according to the schedule submitted.

______________________________________ _______ ______________________________________ _______

Parent/Guardian Date Extended Day Staff Date

Extended Day Office

1000 McKinley Ave, Room 111W

Manahawkin, NJ 08050

George J. Chidiac

Superintendent

Dawn Reo, Director

Voice: 609.978.5700

Ext. 1454


Monday

__Full Time-AM/PM-$15.00

__AM Care Only-$6.00

__PM Care till 4/4:30-$6.00

__PM Care till 6pm-$12.00

Tuesday

__Full Time AM/PM-$15.00


__PM Care till 4/4:30-$6.00


Wednesday



__PM Care till 4/4:30-$6.00


Thursday



__PM Care till 4/4:30-$6.00


Friday



__PM Care till 4/4:30-$6.00


2014/2015 Stafford Township School District Extended Day Registration Form

Register for 1, 2, 3, 4, or 5 days per week. Register for AM and/or PM care. To register, fill in the appropriate session on the calendar below and add up the total.

**RETURN YOUR COMPLETED REGISTRATION WITH PAYMENT to any school main office or send to Student Enrichment Program/EDP,

1000 McKinley Avenue, Room 111, West Wing, Manahawkin, NJ 08050. Make checks payable to “Stafford Township Board of Education”.

This schedule must be submitted no later than August 15th to ensure proper placement of your child.

Students Name___________________________School____________Parent/Guardian_________________Phone_________

SEPTEMBER Monday Tuesday Wednesday Thursday Friday

Week of 9/1

School Closed

(09/01/14)

School Closed

(09/02/14)

****Early Dismissal****

Ext AM and/or Ext PM

(09/03/14)



(09/04/14)

****Early Dismissal ****


(09/05/14)

Week of 9/7 Full Day


(09/08/14)

Full Day


(09/09/14)

Full Day


(09/10/14)

Full Day


(09/11/14)

Full Day


(09/12/14)



(09/15/14)

Full Day


(09/16/14)

Full Day


(09/17/14)

Full Day


(09/18/14)

Full Day


(09/19/14)



(09/22/14)

Full Day


(09/23/14)

Full Day


(09/24/14)

Full Day


(09/25/14)

Full Day


(09/26/14)



(09/29/14)

Full Day


(09/30/14)





This schedule must be submitted no later than September 15th to ensure proper placement of your child.


OCTOBER Monday Tuesday Wednesday Thursday Friday

Week of 10/1

Full Day


(10/01/14)

Full Day


(10/02/14)

Full Day


(10/03/14)



(10/06/14)

Full Day


(10/07/14)

Full Day


(10/08/14)

Full Day


(10/09/14)

Full Day


(10/10/14)

Week of 10/12 ****Early Dismissal ****


(10/13/14)

Full Day


(10/14/14)

Full Day


(10/15/14)

Full Day


(10/16/14)

Full Day


(10/17/14)



(10/20/14)

Full Day


(10/21/14)

Full Day


(10/22/14)

Full Day


(10/23/14)

Full Day


(10/24/14)



(10/27/14)

Full Day


(10/28/14)

Full Day


(10/29/14)

Full Day


(10/30/14)

Full Day


(10/31/14)





This schedule must be submitted no later than October 15th to ensure proper placement of your child.


NOVEMBER Monday Tuesday Wednesday Thursday Friday

Week of 11/2 School Closed

(11/03/14)

School Closed

(11/04/14)

School Closed

(11/05/14)

School Closed

(11/06/14)

School Closed

(11/07/14)



(11/11/14)

Full Day


(11/11/14)

Full Day


(11/12/14)

Full Day


(11/13/14)

Full Day


(11/14/14)



(11/17/14)

Full Day


(11/18/14)

Full Day


(11/19/14)

Full Day


(11/20/14)

****Early Dismissal ****


(11/21/14)

Week of 11/23 ****Early Dismissal****


(11/24/14)



(11/25/14)



(11/26/14)

School Closed

(11/27/14)

School Closed

(11/28/14)





This schedule must be submitted no later than November 15th to ensure proper placement of your child.


DECEMBER Monday Tuesday Wednesday Thursday Friday



(12/01/14)

Full Day


(12/02/14)

Full Day


(12/03/14)

Full Day


(12/04/14)

Full Day


(12/05/14)



(12/08/14)

Full Day


(12/09/14)

Full Day


(12/10/14)

Full Day


(12/11/14)

Full Day


(12/12/14)



(12/15/14)

Full Day


(12/16/14)

Full Day


(12/17/14)

Full Day


(12/18/14)



(12/19/14)


(12/22/14)

School Closed

(12/23/14)

School Closed

(12/24/14)

School Closed

(12/25/14)

School Closed

(12/26/14)


(12/29/14)

School Closed

(12/30/14)

School Closed

(12/31/14)





This schedule must be submitted no later than December 15th to ensure proper placement of your child.


JANUARY Monday Tuesday Wednesday Thursday Friday

Week of 1/1

School Closed

(01/01/15)

School Closed

(01/02/15)



(01/05/15)

Full Day


(01/06/15)

Full Day


(01/07/15)

Full Day


(01/08/15)

Full Day


(01/09/15)



(01/12/15)

Full Day


(01/13/15)

Full Day


(01/14/15)

Full Day


(01/15/15)

Full Day


(01/16/15)


(01/19/15)

Full Day


(01/20/15)

Full Day


(01/21/15)

Full Day


(01/22/15)

Full Day


(01/23/15)



(01/26/15)

Full Day


(01/27/15)

Full Day


(01/28/15)

Full Day


(01/29/15)

Full Day


(01/30/15)





This schedule must be submitted no later than January 15th to ensure proper placement of your child.


FEBRUARY Monday Tuesday Wednesday Thursday Friday



(02/02/15)

Full Day


(02/03/15)

Full Day


(02/04/15)

Full Day


(02/05/15)

Full Day


(02/06/15)



(02/09/15)

Full Day


(02/10/15)

Full Day


(02/11/15)

Full Day


(02/12/15)

School Closed

(02/13/15)


(02/16/15)

Full Day


(02/17/15)

Full Day


(02/18/15)

Full Day


(02/19/15)

Full Day


(02/20/15)



(02/23/15)

Full Day


(02/24/15)

Full Day


(02/25/15)

Full Day


(02/26/15)

Full Day


(02/27/15)





This schedule must be submitted no later than February 15th to ensure proper placement of your child.


MARCH Monday Tuesday Wednesday Thursday Friday



(03/02/15)

Full Day


(03/03/15)

Full Day


(03/04/15)

Full Day


(03/05/15)

Full Day


(03/06/15)



(03/09/15)

Full Day


(03/10/15)

Full Day


(03/11/15)

Full Day


(03/12/15)

Full Day


(03/13/15)



(03/16/15)



(03/17/15)

Full Day


(03/18/15)

Full Day


(03/19/15)

Full Day


(03/20/15)



(03/23/15)

Full Day


(03/24/15)

Full Day


(03/25/15)

Full Day


(03/26/15)

Full Day


(03/27/15)



(03/30/15)

Full Day


(3/31/15)





This schedule must be submitted no later than March 15th to ensure proper placement of your child.


APRIL Monday Tuesday Wednesday Thursday Friday

Week of 4/1

Full Day


(04/01/15)

Full Day


(04/02/15)

School Closed

(04/03/15)


(04/06/15)

School Closed

(04/07/15)

School Closed

(04/08/15)

School Closed

(04/09/15)

School Closed

(04/10/15)



(04/13/15)

Full Day


(04/14/15)

Full Day


(04/15/15)

Full Day


(04/16/15)

Full Day


(04/17/15)



(04/20/15)



(04/21/15)

Full Day


(04/22/15)

Full Day


(04/23/15)

Full Day


(04/24/15)



(04/27/15)

Full Day


(04/28/15)

Full Day


(04/29/15)

Full Day


(04/30/15)





This schedule must be submitted no later than April 15th to ensure proper placement of your child.


MAY Monday Tuesday Wednesday Thursday Friday

Week of 5/1

Full Day


(05/01/15)



(05/04/15)

Full Day


(05/05/15)

Full Day


(05/06/15)

Full Day


(05/07/15)

Full Day


(05/08/15)



(05/11/15)

Full Day


(05/12/15)

Full Day


(05/13/15)

Full Day


(05/14/15)

Full Day


(05/15/15)



(05/18/15)

Full Day


(05/19/15)

Full Day


(05/20/15)

Full Day


(05/21/15)

Full Day


(05/22/15)


(05/25/15)

Full Day


(05/26/15)

Full Day


(05/27/15)

Full Day


(05/28/15)

Full Day


(05/29/15)





This schedule must be submitted no later than May 15th to ensure proper placement of your child.


JUNE Monday Tuesday Wednesday Thursday Friday



(06/01/15)

Full Day


(06/02/15)

Full Day


(06/03/15)

Full Day


(06/04/15)

Full Day


(06/05/15)



(06/08/15)

Full Day


(06/09/15)

Full Day


(06/10/15)

Full Day


(06/11/15)

Full Day


(06/12/15)



(06/15/15)

Full Day


(06/16/15)

Full Day


(06/17/15)

Full Day


(06/18/15)

Full Day


(06/19/15)



(06/22/15)



(06/23/15)

Extended Day/Summer

Camp Begins!!!

(06/29/14)

1

STAFFORD TOWNSHIP SCHOOL DISTRICT TRANSPORTATION DEPARTMENT

OPERATIONS MANUAL

LINDA MORRIS TRANSPORTATION COORDINATOR

ORIGINAL: OCTOBER 2006 REVISED & READOPTED: APRIL 2010 REVISED & READOPTED: MAY 2011

REVISED: AUGUST 2011 REVISED: MAY 2012 REVISED: MAY 2013 REVISED: MAY 2014

2

STAFFORD TOWNSHIP BOARD OF EDUCATION Manahawkin, NJ 08050 PROCEDURES ________________________________________________________________________

PROCEDURE MANUAL

TRANSPORTATION DEPARTMENT TABLE OF CONTENTS

CHAPTER 1. INTRODUCTION CHAPTER 2. TRANSPORTATION DEPARTMENT OBJECTIVES CHAPTER 3. ATTENDANCE AND ABSENTEEISM REQUIREMENTS CHAPTER 4. SCHOOL LOCATIONS AND HOUR OF OPERATIONS CHAPTER 5. DELAYED OPENINGS AND EARLY DISMISSALS CHAPTER 6. DRIVERS DUTIES AND OBLIGATIONS CHAPTER 7. ATTENDANT DUTIES AND OBLIGATIONS CHAPTER 8. CELL PHONE POLICY CHAPTER 9. KEYS AND FUELING CHAPTER 10. RADIO USAGE CHAPTER 11. ROUTING CHAPTER 12. DRIVING RESTRICTIONS CHAPTER 13. FIELD TRIP PROCEDURES CHAPTER 14. LOADING AND UNLOADING STUDENTS CHAPTER 15. ACCIDENT REPORTING PROCEDURES CHAPTER 16. BUS BREAKDOWN PROCEDURES CHAPTER 17. EVALUATIONS CHAPTER 18. STUDENT MANAGEMENT AND DISCIPLINARY

CONCERNS CHAPTER 19. PERSONAL VEHICLE PARKING STICKERS CHAPTER 20. EMERGENCY PROCEDURES CHAPTER 21. DO’S AND DON’TS CHAPTER 22. AFTER-SCHOOL DROP-OFF PROCEDURE CHAPTER 23. GARAGE ENTERINGPROCEDURE CHAPTER 24. STANDBY DRIVERS

APPENDICES

• DAILY INSPECTION SHEET/PRE-TRIP • PAYROLL FORMS • SAMPLE EVALUATIONS • REQUEST FOR LEAVE FORM • SIGN-IN SHEETS • CHAPERONE FIELD TRIP FORM • BUS LINEUP SAMPLE • KINDERGARTEN DROP-OFF FORM • BUS CONDUCT FORM • MOTORISTS PASSING SCHOOL BUSES WHILE LOADING/UNLOADING

STUDENTS. • DOT DRUG AND ALCOHOL FLOWCHART GUIDELINES

Date Adopted: 5/2/85 Date Revised: 5/17/90, 5/14/98, 2/22/2008, 5/21/09, 4/29/10, 04/2011, 5/2012, 5/2013 and 5/2014.

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CHAPTER 1 INTRODUCTION

This manual has been developed to give the staff member a comprehensive reference point for many of the questions that may arise in the course of their daily work responsibilities. While no manual can answer every question or address every issue, the most prevalent of areas are addressed, which provide a necessary cohesiveness to the department. Please direct any questions to the Transportation Coordinator if the area is not outlined in this manual. Drivers are required to maintain this manual on the bus at all times along with all memos, staff meeting minutes, agendas, and updates that are distributed. There is an index tab for these areas. Drivers and attendants may be asked to produce the manual at anytime for review. Attendants are also required to maintain the manual, but since the driver will be maintaining the manual on the bus, attendants are not required to keep their manual on the bus. Staff members will be issued only one manual during their affiliation with the Stafford Township Board of Education. The policies and procedures in this manual are not intended to be contractual commitments by the Stafford Township Board of Education, and staff members should not construe them as such. No policy is intended as a guarantee of continuity of benefits or rights. No permanent employment or employment terms are intended or can be implied by any statements in the manual. The policies and procedures are intended to be a guide for management and staff members to be followed. Stafford Township Board of Education reserves the right to revoke, change, or supplement guidelines at any time without notice. This manual will be updated on an as needed basis during the school year by the Transportation Coordinator as the need arises. The Transportation Coordinator will review the manual annually with the School Business Administrator and the Stafford Township Board of Education Transportation Committee. Any updates will be submitted for approval to the Stafford Township Board of Education annually. Substitute bus drivers and attendants are assigned as interim replacements, to temporarily supplement the work force. While substitute bus drivers and attendants receive all legally mandated benefits (such as worker’s compensation insurance, pension and social security) they are ineligible for all of the Stafford Township School District’s other benefit programs. Substitute bus drivers and attendants are expected to comply with the provisions of this manual, Board of Education Policies and other directives of the Transportation Department.

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CHAPTER 2: TRANSPORTATION DEPARTMEMT GOALS AND OBJECTIVES The Transportation Department is a vital part of our school district and falls under the umbrella of Business Operations. At the time this manual has been produced, currently, the bookkeeping department, buildings and grounds report directly to the School Business Administrator. Business Operations maintains and adheres to four primary goals and therefore, we as the Transportation Department also must keep these goals in mind on a daily basis, so that job responsibilities may be met. These goals are highlighted as followed: To provide a safe & secure environment for all students and staff within the Stafford Township School

District. To provide an environment where operational costs and business-related services are obtained while

meeting the district’s educational needs. To insure a dedicated business operations staff whose purpose is to provide business services to staff,

students, and community. To insure that the business operations staff is offered the resources needed to build a foundation for

teamwork.

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CHAPTER 3. ATTENDANCE AND ABSENTEEISM

The timely expression that ninety percent of doing your job is being there is never more true and evident than with the Transportation Department. Our ability to provide safe and efficient transportation for all of our students is a necessity for our students’ overall educational experience. While we realize that illnesses, family and personal needs are part of everyday life, a satisfactory attendance rate based upon the Stafford Township Board of Education’s Board Policy is expected at all times. Staff members are also bound by all provisions adopted by the Board of Education in regards to the conditions in which illness days, family illness days, personal days, and any other leaves may be utilized. Depending upon the nature of your status and affiliation with the Stafford Township Board of Education, you may or may not be eligible for the following leaves. Since the schedule for drivers and attendants is much more flexible than other district personnel, it is required that staff members will schedule appointments between routes.

ILLNESS DAY- Illness days are provided to staff members in case of an ILLNESS for that particular staff member. If a driver or attendant is absent for more than one (2) consecutive work days, a doctor’s note will be required before returning to work. Doctor’s notes may also be requested on an individual basis if there is evidence of abuse. Please also note that a doctor’s note may be required in cases where a staff member’s attendance falls below the 95% district standard rate.

FAMILY ILLNESS DAY- Family Illness days are provided for the sole purpose of being used when an immediate family member is ill. Using a family illness day for any other reason is not permitted. Immediate Family is defined as “child, spouse/civil union partner, or any blood relative living in the employee’s household.”

PERSONAL DAYS– To be utilized for personal business that cannot be conducted outside of normal work hours. Advanced notice must be given to the Transportation Coordinator.

DEATH IN FAMILY – In the event of death in the immediate family, an employee will be excused from duty without loss of pay for a period not to exceed five (5) days. Immediate family shall include: spouse, children, parent, grandparent, grandchildren, brother/sister, brother/sister spouse, guardian and any others who are dependent upon or reside with the employee. Parent, grandparent, brothers and sisters of spouses/civil union partners are also included. Employees will be excused one (1) day for an aunt or uncle for observation of the funeral.

The Stafford Township Board of Education Policy and provisions of the collective bargaining agreement will be utilized to determine all other leaves including, but not limited to: Leave of Absence, Child-Rearing Leave, and Leave without Pay, etc.

Please note that the Stafford Township Board of Education reserves the right to discipline any staff member who abuses or utilizes any “leave” or “days” in an inappropriate manner.

All transportation department personnel, regardless of their affiliation with the Stafford Township Board of Education are required to provide advance notice to the office in cases where known absences are expected. On the other hand, if at the last minute an absence is necessary, staff members must adhere to the following “call-out procedure” as developed by the Transportation Coordinator and make BOTH of the following calls:

1) Call the Transportation Coordinator at home and the work cell phone number, provided on the phone tree

inclement weather list, by 9:30 pm when a known absence will occur the following day. On the other hand if a staff member determines in the morning that he/she is unable to work a call must be placed by 5:15 am to the Transportation Coordinator or designee. A call is also to be placed to the Head Mechanic at 978-5700 ext. 1065 or 276-7744.

2) In the event a last minute absence is necessary for the p.m. shift, notice to the Transportation Coordinator or designee must be provided by 10:30 a.m. The absence is also to be reported to the Head Mechanic.

3) All absences are to be entered in AESOP; this can be done by phone or on-line. If this is not done and the Transportation Coordinator or designee enters the incorrect reason for the absence it cannot be changed. Absences for afternoon routes must be entered by the Transportation Coordinator or designee.

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CHAPTER 4: SCHOOL LOCATIONS AND HOURS OF OPERATIONS

Currently, approximately 2500 students are transported daily to five schools. As of August 2014 our school hours of operation with grade levels are as follows: Intermediate School (5th and 6th) 7:47 a.m. ~ 2:25 p.m. Late Bus ~ 3:15 p.m. Early Dismissal ~ 11:47 a.m. McKinley School (3rd and 4th) 7:52 a.m. ~ 2:30 p.m. Late Bus ~3:20 p.m. Early Dismissal ~11:52 a.m. Oxycocus School (Pre-K) 8:55 am – 3:30 pm Early Dismissal ~ 12:55 p.m. Ocean Acres (1st and 2nd) 8:45 am- 3:20 pm Early Dismissal ~ 12:45 p.m. Primary Learning Center (PLC) (K) 8:55 am- 3:30 pm Early Dismissal ~ 12:55 p.m.

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CHAPTER 5. INCLEMENT WEATHER PROCEDURES

EMERGENCY SCHOOL CLOSINGS may be necessary due to inclement weather. Please plan where your child will go if there is an Emergency School Closing. In addition to closing school during inclement weather, two other options may be utilized which you need to be aware of and prepared for:

DELAYED OPENING

In the event that weather conditions are anticipated to be hazardous only for a short time in the morning (i.e. ice) the district will announce on local radio stations (see below) a two hour delayed opening. Please be advised that an abbreviated hot and cold menu will be available to students. If a delayed opening occurs, school hours will be as follows:

Intermediate School - 9:47 a.m. to 2:25 p.m. McKinley Avenue School - 9:52 a.m. to 2:30 p.m. Ocean Acres - 10:45 a.m. to 3:20 p.m. Primary Learning Center - 10:55 a.m. to 3:30 p.m. Oxycocus School - 10:55 a.m. to 3:30 p.m.

DRIVERS AND ATTENDANTS ARE TO REPORT TO GARAGE 2 HOURS AFTER NORMAL ARRIVAL TIME

EARLY DISMISSAL

In the event that weather conditions necessitate school closing early, an announcement will be made on the local radio stations (see below). An abbreviated hot and cold menu will be available to students. Students will be dismissed as follows:

Intermediate School - 11:47 a.m. Dismissal McKinley Avenue School - 11:52 a.m. Dismissal Ocean Acres - 12:45 p.m. Dismissal Primary Learning Center - 12:55 p.m. Dismissal Oxycocus School - 12:55 p.m. Dismissal In the event of an early dismissal, PM pre-school will be canceled. DRIVERS AND ATTENDANTS ARE TO REPORT TO GARAGE AT 11:15 AM School cancellations and announcements will be made on the following radio and TV stations:

92.7 FM ~ WOBM TV – News 12 NJ Television

Also, updated information will be immediately posted on the home page of the district’s website (www.staffordschools.org) or you may call the district at 978-5700. In an effort to increase efficiency and communication with our staff and our families, we have implemented a rapid callout system that allows parents and staff to receive both text and voice messages. Please visit the human resource office and request that they update or change your primary phone number in the system to your cell phone if you wish to start receiving text messages. Transportation will also be utilizing the snow chain in case there is a breakdown of the rapid callout system.

http://www.staffordschools.org/

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CHAPTER 6. DRIVER DUTIES AND OBLIGATIONS

The Board of Education requires all school bus drivers employed by the district or employed by a contracted school bus company to be reliable persons of good moral character who possess the qualifications and communication skills necessary to perform the duties of the position. The school bus driver will possess the appropriate license and endorsement(s) to drive a school bus in the State of New Jersey and is subject to all the Federal and State requirements to maintain the appropriate license. In addition to all Board of Education policies and procedures as well as the duties specifically outlined in the Job Description, the following are the responsibilities of the school bus driver: Responsibilities

The school bus driver shall be in full charge of the school bus at all times and shall be responsible for maintaining order.

Arrive no later to the garage than 15 minutes prior to route departure time, you need this to do your complete Pre-Trip of your bus or van.

Arrive no earlier at the garage than 30 minutes prior to departure time. Sign-in upon arrival. Sign-out upon departure on a daily basis. Check Bulletin Board and mailbox prior to and at the conclusion of each route sequence. Complete Pre-Trip form daily prior to departing the garage with a bus at all times. Pre-Trips are to be done

morning and afternoon. As part of the pre-trip inspection drivers are to check the status of the camera system. Drivers must also check for evidence of mold during the pre-trip inspection.

Complete Post-Trip form daily prior to exiting the bus at the conclusion of both the morning and afternoon routes.

Buses are not to remain idle for longer than 3 minutes. This is a waste of fuel and a direct violation of the Department of Environmental Protection regulation N.J.A.C 7:27-14.

Report any repair need to the mechanics immediately and complete the repair order forms. Maintain updated routes and seating charts at all times on their buses, and the routes are to be easily

obtainable and legible for substitute bus drivers. Copy of the seating chart is to be kept in the transportation office and updated immediately when changes are made.

Drivers are to create their own route sheet following the route provided by the transportation office. Hints for substitute drivers should be added. Example: blue house/yellow mailbox, the 4th street on the right or landmark ~ Pet Store.

Maintain and keep this manual updated at all times. All memos and notices received should be placed in this manual.

Drivers are required to adhere to all procedures outlined in this manual including, but not limited to bus breakdown procedures, accident procedures, radio usage procedures, etc.

Keys are to be placed in the garage on the corresponding bus number hook and are not to be left in the buses at anytime.

For their own safety, drivers are NEVER to go inside the mechanics’ work area for any reason. Abide by all of the rules of the road at all times. Driver is to address each student by name, learning each name within a timely manner. Greet all students as they enter and depart the bus. Driver is also to greet any parent/guardians at the stop. Document any incidents warranting a bus conduct report due to a student’s behavior. All conduct reports

are to be sent electronically to the Transportation Coordinator or designee. Drivers are NOT permitted to alter routes or change student bus stops without reviewing with and

receiving prior authorization from the Transportation Coordinator or designee. Report any cases where 300 feet does not exist between stops. Report any cases where you experience poor visibility at an intersection. Adhere to any driving restrictions implemented by the Transportation Coordinator or designee. See

appendix. Maintain a fuel level of at least ½ tank at all times. Fuel is to be obtained only at the Stafford Township

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Fuel Depot on Haywood Road. Please be aware of the Stafford Township Fuel Depot’s hours of operation and that our school calendar does not necessarily coincide. Drivers will receive one PIN at the time of board approval and will keep the code until they are no longer affiliated with the Stafford Township Board of Education. The PIN must be used at all times when fueling. Fueling difficulties must be reported to the office by radio immediately.

Drivers are not to share a nozzle at the fuel pumps, all drivers must fill in their own code when fueling. Drivers are to indicate how much fuel was dispensed along with the mileage and date on the Monthly Fuel

Log. Transport only authorized individuals. No unauthorized individuals should board the bus. This includes parent/guardians and/or guardians. The

only time a parent/guardian is allowed to board a bus is when they are acting as an authorized chaperone on a field trip.

Adhere to established routes, designated bus stops, and keep to the assigned schedule. Drivers are permitted to make subtle changes to the route, but are required to:

Clearly document all changes. Maintain a copy of the updated changes on the bus at all times. Provide notification of changes in writing to the transportation office immediately upon making the

change. Examples of subtle changes are:

Changing a student’s stop to match that of a sibling. Flip-Flopping the order of stops in which they are completed as long as no students’ pick-up or

drop-off times change. Examples of changes not permitted: Consolidating bus stops. Adding bus stops. Authorizing door-to-door transportation.

Please note all changes (including subtle changes) must be reported in writing to the transportation office and must be clearly documented on all bus routes and maintained on the bus at all times.

Obey all traffic laws and observes mandatory school bus safety regulations. No food or drink are to be consumed on the bus, this includes the driver and attendant. Report bus discipline and violations, including incidents of harassment, intimidation and bullying, to the

building principal via the Transportation Coordinator or designee and in accordance with district policy. All Bus Conduct Reports are to be sent to the Transportation Coordinator of designee electronically. The school bus driver will never exclude a pupil from the school bus, but if unable to manage a pupil, the school bus driver will report the unmanageable pupil to the Principal, Transportation Coordinator or designee of the school in which the pupil attends.

Report all accident and pupil injuries to the transportation supervisor or designee and complete all required paperwork.

Participate in emergency evacuation drills in accordance with board policy, and instructs passengers regarding safety regulations and bus rules. Emergency Evacuation drills are to be completed twice per school year and are scheduled by the Transportation Coordinator, who is to seek input from school principals as to the dates selected.

Drivers are to perform daily interior bus cleaning duties, sweeping, cleaning windows, and refueling of the vehicle.

Drivers are to perform exterior bus cleaning duties as necessary, windshield washing. Drivers are to remove any snow from the bus roof prior to leaving the bus yard, this is a law. Attend CST meetings when deemed necessary by Transportation Coordinator or designee. Attend bus conduct meetings with Principals and/or designee. Maintain records of your fingerprint and medical examiner certificate (DMV physical) deadline. Drivers

are to report to office no later than 90 days prior to their license expiration and medical examiner certificate expiration dates to obtain the necessary renewal paperwork. This is your responsibility to keep

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these records up to date not the Transportation Office. Report arrests affecting employment to Superintendent in accordance with Policy 4159 and applicable law. Always inspect bus after each use and after each route. Leaving a child on the bus is a criminal offence

and could lead to prosecution. Student information is to remain confidential. You are not to share student information with any individual

unless that individual is a school official with a legitimate interest in educating the student or it is an emergency situation and the information has to be shared in order to protect the student. If you have a question about whether or not information can be shared with another individual, please contact the Transportation Coordinator.

If a driver uses a spare bus, they are to make sure that the bus is fueled up and swept after using it. No bus is to be returned without being cleaned and fueled. It must be left clean for the next driver needing it.

Video cameras are to be checked before leaving the yard. Buses are not to leave the yard without a properly functioning camera system.

Other duties as deemed necessary by the Transportation Coordinator or designee.

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CHAPTER 7. ATTENDANT DUTIES AND OBLIGATIONS In addition to all Board of Education policies and procedures as well as the duties specifically outlined in the Job Description, the following are the responsibilities of the school bus attendant: To have a complete working knowledge of all assigned or selected bus routes. To follow out directives and tasks assigned by bus driver. To assist the driver with the daily interior bus cleaning duties. To properly arrange the seatbelts after the route. To assist the driver with all students regardless of classification with a priority focused upon students with

disabilities. Assist bus driver in maintaining student conduct on the bus. Assist young or disabled students in boarding and departing the bus. Collect all personal items left on the bus and turns them over to the transportation secretary. Provide instruction to students regarding passenger safety and ensures that students wear their seat belts

when the bus is so equipped. Participate in scheduled emergency bus exit drills. Attends scheduled meetings pertaining to student’s special needs, when requested by the Transportation

Coordinator Attendants are highly encouraged to seek out additional training opportunities that would enhance their job

performance. To conduct a walk-through inspection with the driver to check for any items or children on the bus after

every route. Attendants are to exit the bus only after it has been backed up into the assigned parking slot. Attendants may not use a cellular phone on the bus, except in the case of emergency. They are not to text

or utilize it in any other way while riding on the bus. Attendants are to move around the bus and interact with students. Attendants are to sit in a position where they have clear visibility of all students. Not up front with the

driver. No food or drink is to be consumed on the bus at any time. Report arrests affecting employment to Superintendent in accordance with Policy 4159 and applicable law. Other duties as assigned by the Transportation Coordinator and in-line with job duties.

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CHAPTER 8 CELL PHONE POLICY

BUS DRIVER RESPONSIBILITY

The Board of Education requires all school bus drivers employed by the district or employed by a contracted school bus company to be reliable persons of good moral character who possess the qualifications and communication skills necessary to perform the duties of the position. The school bus driver will possess the appropriate license and endorsement(s) to drive a school bus in the State of New Jersey and is subject to all the Federal and State requirements to maintain the appropriate license. The school bus driver shall be in full charge of the school bus at all times and shall be responsible for maintaining order. The school bus driver will never exclude a pupil from the school bus, but if unable to manage a pupil, the school bus driver will report the unmanageable pupil to the Principal of the school in which the pupil attends and the Transportation Coordinator or designee.

The Principal or designee, upon receiving such report from the school bus driver, may assign appropriate discipline. The discipline may include excluding the pupil from the bus and the pupil’s parent/guardian(s) or legal guardian(s) shall provide for the pupil’s transportation to and from school during the time of exclusion or as outlined in the transportation handbook.

In the event of an emergency, the school bus driver shall follow procedures established by this Board. The school bus driver will immediately inform the Transportation Coordinator of the receiving school and the School Business Administrator or designee of the district providing the transportation following an accident that involves injury, death or property damage. The school bus driver must also complete a Preliminary School Bus Accident Report prescribed by the Commissioner of Education and provide the Report to the Transportation Coordinator of the receiving school by the end of the next working day. The Transportation Coordinator of the receiving school shall retain a copy of the Report and forward other copies of the Report as prescribed by the New Jersey Department of Education. A school bus driver, during the driver’s work schedule, may only use a cellular, other wireless telephone, or district two-way communication system for school related business. The driver is prohibited from using a cellular, other wireless telephone, or district two-way communication system while operating a school bus. A cellular, or other wireless telephone, may only be used for school related business by the school bus driver while operating the school bus, when the school bus is parked in a safe area off a highway or in an emergency situation. A driver who violates this policy provision is subject to fines pursuant to N.J.S.A. 39:3B-25. The school bus driver is responsible for the safety of his/her pupils and shall rigorously observe all motor vehicle laws and regulations and State Board of Education rules in the operation of his/her school bus.

N.J.S.A. 18A:25-2 N.J.S.A. 39:3B-25 N.J.A.C. 6A:27-11.1 et seq.; 6A:27-12.1 et seq.

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CHAPTER 9. KEYS AND FUELING

o Fuel is to be obtained at the designated place of purchase only. At the time of this manual publication, the Stafford Fuel Depot off of Haywood Road is the authorized fuel location.

o Fuel tanks are to never be left below ½ tank as our vehicles are to be utilized in the case of an emergency response scenario.

o If you know that you are going to be out the following day, please be courteous and fill the tank and sweep the bus for the sub driver. You cannot expect the sub driver to clean up a messy bus if they received it that way.

o Fuel nozzles are not to be shared by bus drivers; all drivers must enter their own information. o Any fuel spillage at the pumps is to be reported to the office of the Stafford Fuel Depot and the

Transportation Coordinator or designee immediately. o When fueling up the vehicle, all drivers must be standing next to the pump regardless of weather

conditions. o One fuel code will be issued to all drivers upon their affiliation with the Stafford Township Board of

Education. o Fuel codes are to be utilized at all times when obtaining fuel. Any fuel pump malfunction must be

reported to the office by radio immediately. No fuel codes are to be shared between bus drivers. o Keys are to be stored on the garage key board after all routes. Keys are not to be left in the bus between

routes or at any time.

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CHAPTER 10. RADIO USAGE

Radios are installed in each bus for safety and security reasons are to be used only when necessary. Communications by other means should be utilized whenever possible to keep the radio waves clear for potential situations that may arise where radio communication is necessary and/or urgent. Whenever communicating via radio, the following 10-codes are to be utilized.

Radio 10 CODES 10-1 Unable to Copy 10-2 Radio Check 10-3 Cancel pickup for “student’s name”. 10-4 Acknowledged/Copied/Received 10-5 Call office by phone after route 10-7 No parent/guardian for “student’s name” at stop. 10-8 Parent/guardian at stop, but student is not on bus. 10-9 Repeat 10-12 Wait for direction by office 10-20 Location 10-24 Assignment Complete 10-25 Destination ______________________ 10-30 Student had an “accident- soiled clothing” on the bus. 10-36 Bus Breakdown at__________________ 10-50 Suspicious Vehicle at_____________ 10-53 Bus Fire at ______________________ 10-77 Bus Evacuation at ________________ 10-85 Bus Accident at __________________ 10-99 Emergency at _____________________ Radio usage should be kept to a minimum and codes are to be utilized whenever possible. A copy of the codes is to be left in the bus at all times.

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CHAPTER 11. ROUTING

Routes are to be completed annually with the usage of transportation software program Versa-Trans by the

Transportation Coordinator. Bus passes are to be prepared and mailed to parent/guardians/guardians annually as part of the routing process.

Route selections will be conducted based upon the current terms and conditions of the contractual agreement between the Stafford Township Education Association and the Stafford Township Board of Education. Currently, and subject to change based upon the current contractual agreement in place, school year routes will be selected during the second full week of August and will be done so by seniority. All drivers are required to attend. Vacations should be planned so you are in attendance.

Each contracted driver will be given 10 minutes to select a route. If a route is not selected during this time period, the next most senior driver may make a selection.

Non-contracted drivers do not pick routes based on seniority and may be assigned routes at the Transportation Coordinator’s or designee’s discretion.

Transportation Coordinator is to assign and reassign school buses to drivers as he/she sees the need to complete.

Transportation Office is to process jointures through Monmouth Ocean Education Services Commission (MOESC) annually for out-of-district placed students.

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CHAPTER 12. DRIVING RESTRICTIONS

Road and traffic conditions are periodically evaluated for the safety of our students. Thus, restrictions have been placed on bus stops and travel patterns. Drivers are responsible for complying with the restrictions listed below. If a route inadvertently outlines a restricted turn listed below, it is the responsibility of the driver to report the inaccuracy to the Transportation Coordinator or designee immediately and use an alternate means of travel until the route has been updated accordingly. These restrictions do not apply in Emergency situations or road construction situations in which no other alternatives are possible. No students are to cross the following streets:

Bay Avenue Breakers Drive Cedar Bridge Road, both in Warren Grove and Manahawkin. Hilliard Drive Lighthouse Drive Mermaid Drive (Points south of the Mermaid/Breakers intersection). Students may cross if their bus

stop is at or north of the Mermaid/Breakers Intersection. Millcreek Road Nautilus Drive Neptune Drive Route 539 Route 9

The following turns are not permitted: Rudder/Nautilus: The only turn permissible at this intersection is a right hand turn onto Rudder Avenue

while traveling on Nautilus Northbound. All other turns at this intersection are not permitted. Lighthouse/Rudder: Similarly to Rudder/Nautilus restriction listed above, the only turn permissible at

this intersection is a right hand turn onto Rudder while traveling Northbound on Lighthouse. All other turns are not permitted.

Left turns onto Route 72 from Barnacle. Left turns from Forecastle Eastbound onto Barnacle. Left turns from Mermaid onto Windlass. Any turns at the Flipper/Mermaid intersection. Left turns from Cedar Hill Drive onto Route 9 Northbound. Left turns from Paul King Farm Road onto McKinley Avenue. Left turns from Hudson Road onto McKinley Avenue. Left turns from The Learning Experience Day Care to Route 72.

K-Turns should not be utilized unless it is the only available option. When doing a K-Turn the following rules are to be applied at all times:

o The student(s) is to be on the bus at the time when the driver is backing up the bus. When loading student(s), the student boards the bus prior to the driver completing the K-Turn. When unloading student, the K-Turn is completed prior to unloading of the student(s).

o K-turns are not permitted to be completed anywhere except within a cul-de-sac unless prior written authorization outlining the approval is issued by the Transportation Office. Further, K-turns are never to be completed at any type of intersection without prior written authorization by the Transportation Office.

Drivers are not permitted at any time to back up a bus if they miss a stop or street along their route.

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CHAPTER 13. FIELD TRIP PROCEDURES

Drivers may sign up for any trips that may be of interest. Trips will be assigned by the Transportation Coordinator or designee in accordance with the agreement outlined between the Stafford Township Board of Education and Stafford Township Education Association. Driver Responsibilities on Field Trips All passengers including but not limited to staff members, chaperones, and students are to respect the

authority of the bus driver. Staff members are to assist the driver in terms of ensuring that their students are upholding to the bus rules.

Collect completed chaperone field trip form from the teacher and verify that the chaperones listed on the form are in-fact boarding the bus and that all information on the form is accurate. Drivers are to have teachers “sign-off” as to the accuracies of who is boarding the bus.

Drivers are to clearly communicate with the teacher as to the time for all passengers to return to the bus for departure back to school. Drivers are to also supply the teacher a cell phone number for means of contact.

Drivers are to “sign-out” an EZ-Pass from the mechanics when a trip destination requires travel on toll roads.

Drivers are to obtain a trip cell phone from mechanic and supply the cell phone number to the office. Drivers are to submit an accurate time sheet during the next pay period. At no time should drivers “hold-

off” or “save up” field trip hours to submit at another time. Drivers are not permitted to deviate from the destinations outlined on the field trip form without consent of

the Transportation Coordinator or designee. Drivers are to return to the garage for any trips that are within Manahawkin unless prior consent to remain

at the trip destination has been granted by the Transportation Coordinator. Field trips to Barnegat and Waretown may also require the driver to return to the garage due to the proximity of this particular destination and the garage.

No food or beverages are to be consumed while the bus is in transit. Any field trip cancellations will be completed based upon the field trip cancellation procedures established

in January 2010.

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CHAPTER 14. LOADING AND UNLOADING STUDENTS

LOADING Activate yellow/amber warning lights no less than 300 feet from the designated stop. Stop bus completely so that the front bumper is no less than 10 feet from the students at the designated

stops. This forces the student to walk towards the bus which makes for clearer visibility for the driver. This is as per the S-Endorsement guidelines established by the Division of Motor Vehicles.

Shift transmission into Neutral or Park. Apply parking brake. Students are to be “signaled by the driver” when it is safe for them to approach the bus to board. Monitor all mirrors continuously. Driver should know all students names within a reasonable amount of time. When boarding the bus, the driver is to remind the passengers to utilize the handrail. Check that students are to be seated and accounted for prior to proceeding. Driver should be using

overhead interior mirror at this time. Remind passengers to secure seatbelts. Check all exterior mirrors again. Close the door. Check to make sure red lights have deactivated. If for some reason red lights do not de-activate, driver is to

then de-activate the master switch. Engage the Transmission into “drive”. Turn on left turn signal. Allow congested traffic to disperse. Check all mirrors again before proceeding.

UNLOADING Activate yellow/amber warning lights no less than 300 feet from the designated stop. Stop bus completely so that the front bumper is no less than 10 feet from the bus stop. This forces the

student to walk away from the bus which makes for clearer visibility for the driver. This is as per the S-Endorsement guidelines established by the Division of Motor Vehicles.

Monitor all mirrors continuously to make sure it is safe for students to exit. Double Check all exterior mirrors again. Place the transmission into Neutral or Park. Engage the parking brake. Open the door. Greet the students/wish them a good night. Remind students to cross only in front of the bus and to use the handrail. It is against all DMV rules for a

student to walk behind a school bus. Count the students as they are exiting the bus. Re-Count students once they have exited the bus before moving the vehicle. Make sure that each student is

accounted for. Monitor students’ whereabouts with special concern for those children who are crossing. After students have dispersed and it is safe to proceed, close the door. Shift transmission into “drive” Release the parking brake. Turn on left turn signal. Allow congested traffic to disperse. Check all mirrors again and proceed when safe to do so.

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CHAPTER 15. ACCIDENT REPORTING PROCEDURES

DRIVERS

All accidents are to be reported by radio regardless of the severity of the accident. Not reporting an accident

that could be classified as a “minor bump-up” or “fender bender” is unacceptable. Immediately radio the office with the accident location, number of passengers on board, severity of the

accident, and whether there are any injuries. Do not to leave the scene of the accident, regardless of whether passengers are on board. If it is not safe to

leave the bus in the exact location of the accident, then pull over to the side of the road in a safe area immediately. Do not to continue route under any circumstances.

Do not proceed until clearance is issued by the Police Department and either the Mechanic or

Transportation Coordinator. Driver is to submit to a drug and alcohol test as per outlined DOT procedures indicated at the conclusion of

this chapter. Submit seating chart with a list of students who were present at the time of the accident and complete the

driver’s accident report. OFFICE

Contact Stafford Police Department (or appropriate department if accident occurs outside of Stafford

Township) at 597-8581 immediately if the accident involves two or more vehicles or if there are any passengers on the bus. If there are any injuries reported by the driver, contact 911. Office will not contact Police Department if minor one vehicle accident occurs such as a driver making minimal contact with signs, tree limbs, etc.

Contact the Business Administrator’s Office. Contact Business Administrator’s cell phone if someone at the office cannot be reached.

Contact Superintendent’s Office if contact at the Business Administrator’s office was not successful. Refer to DOT testing procedures to determine necessity of drug and/or alcohol testing and proceed

accordingly. Procedures are included in the appendices of this manual. Notify schools – Principal and School Nurse. The School Nurse will examine all students who were on the

bus at the earliest possible time following the accident. Office is to provide list by e-mail as to which students were passengers at the time of accident.

Contact school’s insurance company and fax copy of the Driver’s Report of Accident form. Fax Driver’s accident report to Business Administrator’s office. Obtain Police Report from the Police Department and forward to Business Administrator’s office. Provide list of students to the applicable schools. Notify all parent/guardians by phone as to the facts of the accident. Follow-up letter is to be sent home with

all students. Compose letter (using the pre-approved template) and forward to all applicable principals, their secretaries, Business Administrator, and the Administrative Assistant to the Business Administrator.

Provide list of students and/or seating chart to the Stafford Township Police Department (or responding police agency).

Report chargeable accidents to the New Jersey Department of Education; Ocean County Office. Maintain any available video footage for a period of 3 years following the date of accident. Obtain and maintain photos of all vehicles when possible.

MECHANICS

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Report to the accident scene and determine whether bus is safe to be utilized. Provide report to the Transportation Coordinator. Contact the pre-approved towing vendor when towing is necessary.

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CHAPTER 16 BUS BREAKDOWN PROCEDURES

SAFETY OF THE STUDENT IS ALWAYS THE TOP PRIORITY

1) Driver is to radio the shop – “Bus # to shop” and give the following information to the mechanic(s). Also keep in mind to utilize ten codes outlined in chapter 10 of this manual. Location. Description of the bus problem to the best of his/her ability. Set out triangles as per NJ State traffic law. Whether students are present on the bus. Begin compiling your student list. Wait until spare bus arrives to unload the students unless an evacuation is necessary- smoke, fire,

fluids leaking inside the bus, etc. Put out your emergency triangles as per NJ State Traffic Law. Update office after the students are loaded on the spare bus and when the route resumes. If the

driver has another route to complete after the current route (for example the breakdown occurs during the Inter/McKinley route and the driver has an Oxy or OA route following), the estimated delay time needs to be given to the office as well. Any delays with approximate times for following routes need to be provided at this time.

Radio the office upon their arriving at their destination. Driver may move bus to a safer location in non-emergency cases if the bus permits the driver to do

so. Driver is to supply to the office a list of all students on the bus at the time of breakdown.

2) Mechanics:

If both mechanics are present, one mechanic will take the repair truck to the site and one will take a spare bus.

If one mechanic is present and a standby driver is at the garage, the standby driver will take a spare bus to the site and the mechanic will take the repair truck to the site as well.

A pre-trip inspection of the spare bus must be completed prior to leaving the garage area. If one mechanic is present and there are no spare drivers, mechanic is to inform office that there are

no drivers on premises. Mechanic will then take spare bus to the site and arrangements through the office will be made to deliver the repair truck to the mechanic if the truck is needed.

Upon arrival to the scene, mechanic should assist students transferring to the spare bus. Under no circumstances should a bus be repaired while students are on the bus. All buses need to be

test driven prior to being used again. Therefore, no buses should be repaired on site and continued to be used immediately. Other arrangements to pick-up, drop-off students, and transfer students will be needed.

Mechanic is to contact office by radio or by phone as to whether a tow truck is necessary. This contact should be made regardless of whether or not a tow truck is needed

After the bus is returned to garage, mechanics are to diagnose the reason for breakdown and update the office as to the reason for breakdown and the estimated date of when the bus will be available.

3) Office:

Call the police department on every bus breakdown regardless of location. Contact all schools that are affected by the breakdown and inform them that a breakdown has taken

place. Notify the Superintendent’s Office and the Business Administrator’s Office as to the breakdown

and any additional information that is known at that time. Contact all schools when they receive notification from driver as to their ETA at the school.

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Update the answering machine with the all of the bus information and the approximate delays. All bus information should be on the message. Activity buses #s should also be included on the message should that bus be used for after school programs.

Provide list of students who were on the bus at time of the breakdown to the school main office secretaries when deemed necessary by the Transportation Coordinator.

Compose letter when deemed necessary by the Transportation Coordinator. (Using the pre-approved template) and forward it with the list of students to all applicable principals and their secretaries. Main Office Secretaries are to make copies of the letter and send home with students who were on the bus at the time of the breakdown.

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CHAPTER 17. EVALUATIONS

Evaluations will be conducted in accordance with the agreement between the STEA and the Stafford Township Board of Education, Board Policy and applicable law.

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CHAPTER 18 STUDENT MANAGEMENT AND DISCIPLINARY CONCERNS

Driver’s primary responsibility rests with transporting students to and from school in a safe and professional manner. Unfortunately at times, students’ behavior may not be appropriate which necessitates action taken by the driver. Driver should not address disciplinary concerns in a manner that could jeopardize the safety of other passengers. Drivers are expected to address minor disciplinary issues and take appropriate action. Drivers should change student’s assigned seats in cases where a shift of seat assignment can minimize potential conflict with students who may not get along. Updated copy of the seating chart is to be maintained in the Transportation Office at all times. Bus Conduct Reports are to be completed on a computer and sent to the Transportation Coordinator via e-mail. Computers are available at the garage and can be completed when a student’s actions warrants further action. Bus conduct reports are to be submitted to the office at the conclusion of the route in which the student acted inappropriately. Prompt action to address the concern is of the essence, so the submission of the report is paramount. Bus Conduct Reports will then be reviewed by the Transportation Coordinator and forwarded to the Principal(s). Reports of harassment, intimidation and bullying must be provided verbally to the Principal on the day of the incident and a written report must following in writing within two (2) days of the incident, in accordance with applicable law and district policy.

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CHAPTER 19. VEHICLE PARKING TAGS

All district staff members are required to possess a vehicle parking tag that is issued by the Stafford Township School District. Any staff member who does not possess a tag needs to complete the form listed in the appendix and submit it to the Transportation Coordinator/designee. If a staff member obtains another vehicle or uses another vehicle, the information must be updated on the aforementioned form and again submitted to the Transportation Coordinator/designee. The Transportation Coordinator/designee is to then submit the information to the Business Administrator’s Office for processing.

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CHAPTER 20 PROCEDURES

EMERGENCY SITUATIONS

1) Under normal conditions, students, regardless of grade level are to be dropped off only at their designated bus stop unless previous arrangements have been completed by the parent/guardian (i.e. dropping off student at another stop along the same route). However, in case of an emergency (flood, fire, etc.) where the designated stop is not attainable due to reasons such as, but not limited to road conditions the following is to apply:

Driver is not to drop off student at an alternate stop unless a parent/guardian is at the alternate

stop. For the safety of the student, students are to be taken to a school. The school may or may not be the school the child attends depending upon the situation as it may in the best interest to bring student to another school. For example, it may better to take an Intermediate student who resides in Ocean Acres to the Ocean Acres School rather than transport the student back to the Intermediate School. The decision will be made by the office as to which school the student is delivered.

The first thing that a driver is to do when approaching a bus stop where it is not safe to drop off a

student is to radio the office to inform the transportation office of all the facts (bus stop, child name, etc.) and wait for direction by the transportation office.

2) Office will contact the school in which the child will be transported to and inform that a student will be

dropped off at their building.

3) If there are a large number of students that will be transported to a school, the names of the students will be obtained by the Principal when children arrive to the school rather than the driver attempting to communicate all of the information on the radio. Transportation Office and Principal will discuss the student’s names upon arrival. Parent/guardians will be contacted by the Transportation Office and/or school based upon the most efficient way of getting information to parent/guardians.

4) Transportation Office will speak with those parent/guardians in which an alternate bus stop needs to be

established due to an emergency where parent/guardians lack the ability of picking up student at the school.

5) Students that are driven to an alternate bus stop must then be dropped off only if the parent/guardian or

designee is present.

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CHAPTER 21 BASIC DO’S AND DON’TS

DO

1) PUT SAFETY FIRST. 2) Check the bus to ensure no student is on the bus after EVERY route. This also applies even in cases where drivers have two

consecutive routes. Always check bus before beginning 2nd route and so on. Driver and bus attendants are expected to physically walk the aisles and visually inspect bus. In the afternoon, check bus after your last stop. Do not return to garage and then inspect bus.

3) Drop students off at their appropriate stop. If that is not possible, for any reason, contact the office with child information and then bring student back to school.

4) Report ANY and EVERY accident, whether students are on the bus or not, and whether damage was done or not. 5) Report inappropriate incidences that occur between students, or inappropriate interactions which may have taken place with

adults along your routes. 6) Develop and use a signal (hand up, etc.) to request attention. 7) Maintain professional demeanor at all times 8) Contact transportation office whenever in “doubt” for guidance. 9) Properly complete a pre-trip inspection. As part of the inspection, always check camera system LCD panel to verify the system is

properly working. 10) Use 10- codes whenever possible. 11) Make sure your video camera is working properly before leaving the yard. 12) Maintain confidentiality of all information. No information is to be shared with parents at any time about any students excluding

their own child. For example, a driver cannot report to a parent that they have had difficulty with another student on that bus with regard to behavior. No information of this magnitude is to be alluded to or shared in any way, shape, or form with other parents. Any inquiries made by parents as to concerns and behaviors of other students are to be directed to either the Transportation Office or the School Principal. The Transportation Office is also to be made aware of any such inquires. No exceptions.

13) PUT SAFETY FIRST.

DO NOT

1. Touch a child other than to use the least amount of force necessary to protect a student from themselves, from others, and to protect you.

2. Give information on any topic that is not directly related to your duties and your knowledge. Direct individuals with questions to a source who would have accurate information. Always contact transportation office to share the request for information.

3. Use a louder voice than necessary to get attention and provide direction and never use inappropriate language. First and foremost we are an educational institution. Everything we do and every employee should approach their duties keeping this in mind. We all work to educate students in developing appropriate behavior.

4. Drop off Kindergarten students without a parent/guardian or designee at the stop. The same can be stated for special needs students that require an aide on the bus. The office must be contacted on occasions when a driver approaches stop and no parent/guardian or designee is at the stop for a Kindergarten student.

5. Authorize door-to-door transportation or make any drastic changes to a bus route without prior consent from the transportation office.

6. Allow fuel gauge to go below one-half tank. This applies to any bus you drive that day. 7. Allow unauthorized individuals to board bus. This includes parent/guardians. They are not allowed on bus. 8. Speed or drive faster than weather conditions permit. 9. Be disrespectful to parent/guardians, children, or fellow staff members. 10. Forget that we transport young children. 11. Discard any written communication from parent/guardians. All letters and notes are to be presented to the transportation office

upon receipt. 12. Use a cell phone; turn it off when driving the bus. 13. Do not leave the yard if your camera is not functioning properly, ask the mechanics to check this out, you will be assigned a

spare bus if it cannot be immediately repaired.

This page is subject to change during the school year on an as needed basis.

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CHAPTER 22 AFTER SCHOOL DROP-OFF PROCEDURES

• In an effort to maintain the current PLC drop-off times for Kindergarten students, the following unloading procedures. After-school students are to be dropped off based upon the following order:

1) If an after-school student’s stop is along the route, then they will be dropped off in conjunction with the regular flow of the route. However, if an after-school student resides “off the regular flow” of the route, then please refer to number 2.

2) All kindergarten students are to be dropped off first…. If an afterschool student has a stop “off-route” then all PLC students are to be dropped off before travelling “off-route” to drop off the after-school student(s).

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CHAPTER 23 GARAGE ENTERING PROCEDURE

• When entering a garage “after hours” for any reason, a phone call including leaving a voice mail message must be placed to the Transportation Coordinator (ext. 1063) prior to entering the facility.

• Drivers and attendants are to utilize the lounge, not sit in with the mechanics. • All staff must refrain for entering the workshop, this is for safety/insurance reasons.

CHAPTER 24

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STANDBY DRIVERS

• Standby Drivers ~ If at all possible there will be a standby driver for both the morning and the afternoon routes.

Morning standby driver is asked to arrive at the garage at 6:45. Morning standby driver is to ask the mechanic what buses they are to pre-trip on that particular day and

begin immediately. The standby driver is to do a complete pre-trip of all these buses, indicating any problems and submitting the paperwork to the mechanic so any problems can be addressed. Once the pre-trip has been completed the buses are to be turned off. Buses are not to remain idle for longer than 3 minutes. This is a waste of fuel and a direct violation of the Department of Environmental Protection regulation N.J.A.C 7:27-14. o Standby drivers are to make sure that these buses have more than a ½ tank of fuel. If the gauge is at

½ tank the bus is to be taken to the Stafford Fuel Depot and filled up. o Standby driver is to make sure that the bus is swept and clean. Making sure that the trash can is

emptied in the dumpster. o If the standby driver finds the bus dirty, they are to report it to the Transportation Coordinator, they

are then to sweep it and empty the trash can. o There should be a broom, trash can, clip board, glass cleaner, paper towels, vomit bags and vomit

clean up dust on each spare bus. Please check for these supplies when doing the pre-trip. o All paperwork should be in order on each bus. Clipboards and pencil/pen are to be kept in a very

conspicuous location so that it is easily found by any driver. o A spare bus must be pre-tripped before it can be brought out to a driver. o Standby driver is to remain in the yard until 9:00 AM waiting for any breakdowns.

• Afternoon standby driver is to ask the mechanic which bus they are to use that day and if any additional ones should be pre-tripped.

o The standby driver is to do a complete pre-trip of all these buses, indicating any problems and submitting the paperwork to the mechanic so the problems can be addressed.

o Driver is the last in line when leaving the yard and is to remain in the football field. o Bus is to be parked heading out of the football field so that the driver can see the PLC exit gate. o Buses are not to remain idle for longer than 3 minutes. This is a waste of fuel and a direct violation

of the Department of Environmental Protection regulation N.J.A.C 7:27-14. o Driver is to make sure that the bus is clean, sweep the bus and they have arranged the seatbelts. o Bus is to remain there with the radio on until the last PLC bus has left the school. o Driver will radio the office to let them know that the last bus has left the campus. o At this time the standby driver can proceed back to the bus yard. o Afternoon standby driver is to remain until 4:00 PM.

Stafford Township School District

BUS RULES HANDBOOK

Linda Morris Transportation Coordinator

609-978-5700 Ext. 1062

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Introduction

Now that schools are reopening, we urge everyone to be extra careful when driving on local roads. School bus drivers are required to obtain a Commer-cial Driver’s License and have been trained in safe driving techniques. Driv-ers have the immense responsibility of safely transporting up to fifty-four (54) passengers in various weather and road conditions. While drivers are very professional and possess great skills, they need parent/guardian cooperation to make sure that all of our students are transported to and from school safe-ly. To allow the drivers to perform their duties as efficiently and safely as pos-sible, we ask you to review the rules contained in this handbook and discuss them with your children.

Parent/Guardian Responsibility

1. It is expected that parents/guardians will review the bus rules handbook and the transportation guidelines with their children. The importance of observing these guidelines should be stressed for your child’s safety.

2. No individual is allowed to board a Stafford Township Board of Education school bus without prior authorization. The Stafford Township Police De-partment will be contacted if any unauthorized individual attempts to board a school bus. This clause does not apply to Stafford Township Board of Education employees acting within the scope of their employ-ment or authorized field trip chaperones.

3. Passing a school bus that has its lights flashing is both hazardous and illegal.

4. Please remember to maintain a safe following distance when traveling behind all vehicles, especially school buses.

5. Children waiting at school bus stops are usually careful. However, at times, students have been known to “horse around”, run into the road or stray into traffic. For your child’s safety, we ask that you discourage this type of behavior.

6. Please drive slowly and carefully to help make this a safe school year. 7. Please help the driver maintain his/her schedule by making sure your

child is at the bus stop on time. Students are required to be at the bus stop 10 minutes prior to the scheduled pick-up time. Bus schedules are planned with sufficient time for student loading at each stop, but no time has been allocated for tardy students. Transportation will not be pro-vided for students who miss the bus. For your child’s safety, please do not permit your child to try to “catch” or “chase” a bus on occasions where he/she misses the bus.

8. In accordance with the Pupil Code of Conduct (R5600), animals are not permitted on the bus at anytime. Animals that may be used in conjunc-tion with approved school projects and/or activities must be transported to and from school by a parent/guardian.

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Student Recognition Students are expected to behave and obey bus rules. In an effort to rein-force and encourage good behavior, various forms of recognition may be utilized when students exceed expectations.

Parent/Guardian and Student Acknowledgment I hereby acknowledge that I have read the Stafford Township School Dis-trict Bus Handbook and have discussed the importance of these rules with my child.

Print Parent/Guardian Name: ___________________________________ Parent/Guardian Signature: _____________________________________ Print Student Name: __________________________________________ Student Signature:

____________________________________________

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Emergency Procedures

In case of an emergency (flood, fire, road conditions, etc.,) where the bus driver and the transportation office determine that the designated stop is not attainable, the following is to apply. 1. The transportation office will attempt to contact the parent/guardian to

inform them that an alternate stop is necessary and to make arrange-ments. The driver may drop the student off at an alternate stop so long as the student’s parent/guardian or designee (if the name of the designee is communicated to and confirmed by the transportation office in ad-vance) is at the alternate stop.

2. For the safety of the student, if there is not a safe alternate stop, if the student’s parent/guardian could not be reached, or if the student’s parent/guardian or designee is not at the alternate stop, the student will be taken to a district school building, which may or may not be the school building that the student regularly attends. The transportation office will make the decision as to which school the student is delivered based upon the circumstances of the emergency situation. The transportation office will contact the school to which the student attends to notify them of the drop off. Parents/Guardians will be contacted by the transportation office or the school to notify them as to which school the child has been re-turned to, so that they may make arrangements to pick the child up from the school.

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Pupil’s Responsibility

1. Never stand in the roadway while waiting for the bus. Do not move to-ward the bus at the bus stop or school loading zone until the bus has come to a complete stop and the door has been opened.

2. Conduct yourself in a safe manner while waiting for the bus, and respect the property of others. Failure to do so may result in a reassignment of your bus stop.

3. All backpacks are to be taken off and kept on your lap or the floor and should remain closed. All umbrellas are to kept face down, at your side and closed while on the bus.

4. You are to remain seated in your assigned seat until the bus has com-pletely stopped at the school or at your assigned bus stop. However, you should gather your personal items and be prepared to exit the bus when it stops.

5. Crowding and pushing is not permitted while getting on or off the bus. 6. If the bus is equipped with seat belts, you are required to wear them for

your safety. 7. Be courteous. Touching other students or their property is not permitted. 8. Talking is not permitted while the bus driver’s hand is raised. When talk-

ing is permitted, always use a quiet voice. Yelling and/or use of inappro-priate language is not permitted on the bus.

9. There is absolutely no eating or drinking allowed while on the bus. This includes but is not limited to gum, candy, and cough drops. To have any-thing in your mouth while on the bus may create a choking hazard and is not allowed.

10. Keep the bus clean. Throw trash away in the proper trash receptacle. 11. When exiting, move quickly away from the bus. Due to blind spots and

limited visibility, students who are too close to the vehicle may not be visi-ble. If you drop something on the ground while entering, exiting or walk-ing near the school bus, do not bend over to pick it up.

12. Never cross behind a school bus. 13. For safety reasons, some items are not permitted on the school bus.

These items include, but may not be limited to skateboards, roller blades, and various musical instruments. Please feel free to contact the transpor-tation office if you are unsure whether an item may be brought on the bus.

14. According to the Pupil Code of Conduct (R5600), animals are not permit-ted on the bus at anytime.

15. Electronic games are permitted on the bus so long as they do not have recording/camera capabilities or so long as all recording/camera capabili-ties are disabled (in accordance with Policy 5516).

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16. Cell phones are permitted to be carried on the bus in accordance with Policy 5516 but must not be turned on or used on the school bus.

17. All school policies, rules and procedures are in effect while on the bus.

Discipline Procedure

We expect that all of our students will cooperate with their driver and follow the rules. However, if a student does not cooperate and breaks the rules, he/she will be verbally warned by the driver. If the student continues to vio-late the bus rules, the bus driver will complete a Bus Conduct Report, which will be provided to the Principal (with a copy to the parent/guardian) and the student may be verbally warned by the Principal (via a conference with the student and the bus driver). After an initial warning from the bus driver and the Principal, if the student continues to violate the bus rules, the following steps may be taken:

Parent/Guardian Conference/Contact Detention/Lunch Detention (loss of recess) Implementation of Re-Training Class Bus Suspension Bus Reassignment Permanent Revocation of Transportation Privileges

One or all of the above mentioned steps may be implemented at the discre-tion of the Principal. These actions are not in any required order and one or multiple actions may be implemented at any time, as circumstances warrant.

Bus Re-training

Bus safety re-training may be a necessary and appropriate tool for the Princi-pal to utilize in order to ensure a student behaves in accordance with the bus rules while riding the bus or at a bus stop and may be assigned at the Princi-pal’s discretion. In the event the Principal assigns a bus safety re-training class, the Principal will notify the parent/guardian of the date and time of the re-training.

Change of Residence

If you are moving within Stafford Township and require a permanent change to your child’s regular assigned bus stop/route, please contact the transporta-tion office no later than seven (7) days prior to when the newly assigned bus stop/route will be necessary.

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Bus Stop/Route Assignments and Bus Transfers

Each student is assigned to one bus stop as well as one A.M. and one P.M. bus route. In addition, as necessary and appropriate for the student’s sched-ule, certain designated students will be assigned a separate after school bus stop/route for times when the student remains after their regular P.M. bus de-parture. Requests for your child to ride home with a friend or child care pro-vider on another bus route cannot be approved. A student will be permitted to board or exit the bus at another bus stop so long as both stops are on the same bus route. However, in order to do so, the student must submit a written note signed by his/her parents/guardian which provides authorization for the student to board or exit the bus at a dif-ferent stop which indicates whether or not a parent/guardian must be present at the alternate stop. Any concerns or requests to change the regular assigned bus stop or route on a permanent basis must be directed to the transportation office and will only be granted in accordance with Stafford Township Board of Education Policy 8600. Bus stop change requests are completed only upon authorization con-firmation from the transportation office. Leaving a voicemail message request is not a sufficient basis upon which to change your child’s bus stop/route. You must receive specific confirmation from the transportation office, authoriz-ing the change. Please be advised that it may be necessary, for transportation efficiency, for your child to transfer from one bus to another during his/her route. All trans-fers will be supervised and assisted by a staff member assigned to that re-sponsibility. If your child will be transferring buses during his/her route, you will be notified. These practices exist for the safety of the child and to ensure an overall effi-cient transportation system.

Drop-Off Supervision

Preschool, Kindergarten and 1st & 2nd Grade Students will not be dropped off at the bus stop unless a parent/guardian or designee is at the stop to meet the child. Student drop-off forms are available, they are to be filled out by the parent/guardian listing any other person permitted to take the student off the bus. Please note that if there is nobody on the list at the bus stop, the child will be returned to school and placed in the Extended Day Program. The Ex-tended Day Program will assess a child care fee.

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CANDIDATE TRAINING MANUAL

Linda Morris Transportation Coordinator

Original 2006 Revised & Readopted: September 16, 2010

Revised & Readopted: May 2011 Revised & Readopted: August 2012

Readopted: July 2014

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TABLE OF CONTENTS

Preface Chapter 1 Day 1

• Introduction • Pre Trip Inspection

Chapter 2 Day 2

• Loading of Students • Railroad Crossings

Chapter 3 Day 3

• Air Brake • Turns • Pre-Trip Inspection

Chapter 4 Day 4

• Alley Docking • Pre-Trip Inspection

Chapter 5 Day 5

• Alley Docking • Pre-Trip Inspection • Air Brake • Mock Pick-up and Drop-off

Chapter 6 Day 6

• Pre-Trip Inspection • Air Brake • School Visits • Turns

Chapter 7 Day 7

• Pre-Trip Inspection • Air Brake • Fueling

Chapter 8 Post CDL Completion

• Conventional Bus Introduction • Wheelchair/Mini-Bus Training

Chapter 9 Individual Training Component

FORMS:

o CANDIDATE DAILY PROGRESS REPORT o TRAINEE SUMMARY EXPERIENCE FORM

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Trainer Manual Preface

All contracted bus drivers in the Stafford Township School District (“District”) must possess a valid Commercial Driver’s License (“CDL”) with Passenger Endorsement, School Bus Endorsement and Air Brake Endorsement. Individuals who do not possess a CDL and/or one of the required endorsements may (offered only at the sole discretion of the District) undergo training to obtain the CDL and/or applicable endorsements. In such situations, the individual seeking to undergo training through the District will be asked to sign an agreement with the District to formalize the arrangements (as described herein below). This manual will be used as the training manual for such training purposes. Please be aware that this manual has not been developed by or approved by the New Jersey Motor Vehicle Commission. In addition, this training manual has not been designed to guarantee the success of any candidate’s road test. This manual has been developed by the Stafford Township School District with the goal of providing a consistent and uniform training program, so that all trained candidates are given the best opportunity to prepare to obtain the Class B Commercial Driver’s License and applicable endorsement(s). This manual may only be altered by the Transportation Coordinator. Each trainer is to fully abide by the conditions and guidelines of the manual. Training Agreement: The individual will be tentatively approved as a substitute bus driver but will absolutely not be called to work unless and until the individual obtains his/her CDL and required endorsements. There will be a cost associated with this training, which will be paid by the individual, in advance of the training, via personal check made out to “The Stafford Township Board of Education.” The cost for the training shall be: Class B Commercial Driver’s License and all Endorsements $200 Endorsements: Air Brake, Passenger, or S-Endorsement $80 each S-Endorsement and Passenger Endorsement together $120 total

Candidates who need to obtain the Class B CDL and all endorsements will receive 10 hours of behind the wheel training as well as transportation to and from the testing facility for the road test. Candidates who possess a current Class B CDL in good standing, but who still need to obtain one or more endorsements will receive 1.5 hours of training per endorsement as well as transportation to and from the road test facility. Once an individual obtains his/her CDL and endorsements, he/she may be entitled to reimbursement of training fees. Specifically, after one school year of continuous affiliation with the Stafford Township Board of Education as a bus driver (either contracted or approved as a no-call substitute), the candidate is eligible for reimbursement in full of training fees paid. It is the responsibility of the candidate to pursue reimbursement of the training fees after one year continuous service. There will be no partial reimbursements. No fees will be reimbursed should a candidate choose not to pursue the obtaining of a CDL once the training commences. Candidates who do not successfully complete any portion of the road test will not be reimbursed. In addition, candidates who do not obtain the required license and endorsements within one year of completing their training will be removed from the substitute bus driver list. This training does not and should in no way be interpreted to guarantee the success of any candidate’s road test.

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CHAPTER 1 Day 1

I. Introduction: Trainer is to verify the following info from candidate

License CDL permit Medical Examiner Certificate Road Test Schedule: date, time, and location Test needs to be at Miller Air Park or Mays Landing at 10 am on

a full school day. Check school calendar to make sure that there is not a half-day of school on the test date.

The trainee’s complete schedule with dates and times is to be outlined by the

trainer and candidate. The schedule is to be submitted to the transportation office immediately after first training session.

II. Interior Pre-Trip Inspection- The following items are to be reviewed with candidate: Segment I. Interior/Walk-Through Inspection:

Make sure the following items are free of damage, secure, and in proper working order and/or present on the bus. Candidate is to point out:

Handrails Steps Stairwell light no cracks Inspection Sticker Insurance card Registration card First Aid Kit and secure Emergency triangles (reflectors) Fire Extinguisher (also check to make sure inspection date is current) Crow bar Seat backs- upright position- Candidate must check and make touch every seat

bottom while walking to the back of the bus. Candidate is to pull up on the seat bottom to make sure that the seats are in their proper lock position.

On the “return” walkthrough back to the front of the bus, candidate is to slap the back of the seats to make sure the seats backs are in the correct upright position.

Emergency hatches (open all hatches) Emergency exit doors/windows (buzzer should sound when opened) Windows

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Segment II. Exterior Inspection: Candidate is to point at each item when describing the following. The idea is to get the candidates in the habit of doing so for the road test. The candidate is to also have the crowbar in hand when completing exterior inspection and will utilize such when inspecting tires and muffler. This portion of the inspection is done with engine off, but the key “on”: Candidate is to: Activate four lights, headlights (not high beams), and amber lights before exiting

bus to complete the inspection of the items listed below. Front

Four-way Clearance Lights Mirrors Windshield Lenses- no cracks. Crossing Arm- make sure it is correctly fastened to bumper Windshield wiper blades- by pull forward and inspect that

replacement is not needed.

Driver’s side Windows- free of cracks Front tires: No less than 4/32 inch of tread on each tire. Hit tire with crowbar to check the tire is fully inflated. Lug nuts properly secure, tightened, and free of rust- touch each

lug nut Rims- secure, no welds or cracks, free of damage and no leaks

are present on the hub. Valve stem- properly secure and free of damage. Emergency door needs to be opened from the outside. Make

sure the light below the door activates. Rear

Rear Tires Exhaust pipe- actually hit the pipe with the crowbar- secure and

free of damage. Look under the bus for any leaks/fluids No less than 2/32 inch of tread per tire. Candidate must hit each

tire with crowbar and state that there is no less than 2/32 inch of tread per tire. If asked by DMV inspectors, candidate should state that our mechanics do review the tire tread.

Rims, inflation, valve stem, and no leaks on hub. Rear tires may be re-capped one time. Mud flaps secure and free of damage. Run bar between tires to make sure that no objects are between

tires. License plate is clean and free of damage.

Clearing lights, warning lights, license plate, and bumper are

properly secure and free of damage.

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Passenger Side

Battery box – open box and make sure it is secure without evidence of corrosion.

Fuel door- Secure, proper working order and is free of damage. Check for leaks. Candidate needs to look and point under the bus indicating no leaks under the fuel tank.

Segment III. Interior

Candidate is to return to the inside of the bus and activate high beams and then activate the red warning lights by opening the door. At this time candidate is to check on the stairwell light to make sure it is activated and then exit the bus and complete the following inspection:

Crossing gate is extended. Inspect that red warning lights are free of damage and in proper working

order. Walk to driver’s side to make sure that the stop sign is in proper working

order and that the red lights are activated. Walk to rear of bus and inspect the rear red warning lights are in proper

working order and activated. Candidate should also “LISTEN” for air leaks. Candidate is to return to the inside of the bus when all items are

completed. Segment IV. Gauges/Instruments Inspection

Candidate is to complete the following checks while sitting in driver’s seat with the seatbelt engaged.

Note: DMV test administrators have been known to issue an “F” on road tests for those candidates who have not had the seatbelt engaged during the examination.

Gauges:

Oil Amp Voltage Fuel Temperature Air Pressure Gauges- see air brake training session in manual

Overhead mirror Windshield wipers also activate washer fluid Lights including high beam indicator and interior dome lights Hazards Turn Signals Horn Heater- driver’s as well as passenger heater Defroster Fans Air Condition Dome lights

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Steering Wheel- no more than “2” play in the wheel

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CHAPTER 2 Day 2

See Appendix for DMV S-Endorsement Guide

See Appendix for map of Katydid and Oak Ave. region

II. McKinley/Intermediate School- Simulated Unloading and Loading Passengers. Remember the blind spots educated on day 1.

Route to the school- Route 9 South to McKinley/Newall Avenue. Make R turn

onto Newall to the school.

LOADING: After simulation of loading and unloading passengers, candidate is to exit school

and proceed southbound on Doc Cramer road to Oak Avenue. Make right turn onto Oak Avenue to Katydid Drive for additional practice of simulated loading and unloading of passengers:

Activate yellow/amber warning lights no less than 300 feet from the

designated stop. Stop bus completely so that the front bumper is no less than 10

feet from the students at the designated stops. This forces the student to walk towards the bus which makes for clearer visibility for the driver. This is as per the S-Endorsement guidelines.

Students are to be “signaled by the driver” when it is safe for them to approach the bus to board.

Monitor all mirrors continuously Driver should know all students names within a reasonable time. When boarding the bus, the driver is to remind the passengers to

utilize the handrail.

After all students are seated and accounted for, driver proceeds from the stop. Driver should be checking interior overhead mirror to make sure students are seated. Remind passengers to secure seatbelts.

Check all mirrors Close the door Engage the Transmission Turn off alternating flashing red lamps Turn off left turn signal Allow congested traffic to disperse Check all mirrors again before proceeding

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Railroad Crossing

i. Please refer to S-Endorsement training appendix issued by DMV Pages 10-8 and 10-9.

ii. Danger Zones – refer to S-Endorsement training appendix Pages 10-1 and 10-2.

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CHAPTER 3 Day 3

I. Primary Focus -Air Brake Endorsement: Candidate is to complete the following in order: Note: Prior to beginning the following, the air pressure gauge must be below 90 PSI. If

air pressure gauge is above 90 PSI, candidate is to “bleed” air pressure below 90 by fanning (pumping by foot) the brake pedal. Once the gauge is below 90 PSI, complete the following steps.

Start engine and allow pressure to build to approx. 120 PSI At 120 PSI, governor will “cut out” and a short hissing sound will occur. After governor “cuts out”, turn off engine, but leave key in the “on

position”. Apply parking brake (engage) Watch air gauge while firmly depressing and holding brake pedal:

Observe no more than a 3 PSI air drop within one minute while firmly depressing/holding brake pedal.

Listen for air leaks for one minute. Fan down air brake by continually applying brake pedal until the air gauge

reaches 60 PSI. The low air warning buzzer and low air warning lights should activate.

Continue fanning down the air brakes until air gauge reaches between 20-30 PSI, at which time the spring brakes (parking brake) button will pop.

Restart the engine and allow air pressure to build to approximately 120 PSI or until governor cuts out- you will hear a short air hiss.

Test parking brake by placing transmission in drive and slowly apply accelerator pedal while the parking brake is engaged.

Test service brake by disengaging parking brake (push button in) and pulling forward slowly. Apply brake pedal and ensure service brakes stop vehicle.

Air brake check is complete.

II. Turns- To be completed in Deer Lake Park Community K-Turns Right Turns Left Turns Cul-de-sac

III. Review of Pre-Trip Inspection- Refer to outline listed on Day 2.

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CHAPTER 4 Day 4

I. Primary Focus- Alley Docking and U-Turns Football Field Parking Lot Adjacent to Intermediate School (Note: Trainer must bring red cones to location) Alley Docking- U- Turns- Four Mile Avenue Left Turns- Lighthouse Drive making left onto Four Mile Avenue Right turns- Four Mile Avenue onto Harpoon Dr ;Harpoon Drive onto Lighthouse

Drive II. Pre-Trip Inspection – refer to Training Manual Day 2 for procedure III. Air Brake training- refer to Training Manual Day 3 for procedure

To meet the needs of the candidate, training area zones may be altered for any alley docking and turning training components.

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CHAPTER 5 Day 5

I. Primary Focus- Alley Docking and U-Turns II. Football Field Parking Lot Adjacent to Intermediate School

i. (Note: Trainer must bring red cones to location) III. Alley Docking- IV. U- Turns- Four Mile Avenue V. Left Turns- Lighthouse Drive making left onto Four Mile Avenue

VI. Right turns- Four Mile Avenue onto Harpoon Dr.; Harpoon Drive onto Lighthouse Drive.

a. Pre-Trip Inspection – refer to Training Manual Day 2 for procedure

b. Air Brake training- refer to Training Manual Day 3 for procedure

c. Mock Pick-Up and Drop-offs: refer to Training Manual Day 2 and :

d. Visit each school to illustrate pick-up and drop-off procedure as they are not the same at each location.

e. Pick-up bus stop location- Katydid Drive and Whippoorwill Lane- See Appendix

for map. To meet the needs of the candidate, training area zones may be altered for any alley docking and turning training components.

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Training Manual CHAPTER 6

Overview

I. Pre-Trip Inspection- Refer to day 1 II. Air Brake review – Refer to day 3 III. Visit for each school- Refer to day 5 IV. Turns- Refer to day 3

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CHAPTER 7 Day 7

Overview

I. Pre-Trip Inspection- Refer to day 1 II. Air Brake review – Refer to day 3 III. Four Mile Road- IV. Stafford Fuel Depot- fueling procedures:- Recovery Road, Manahawkin Shut off Bus Put hose in the fuel tank and push down lever on fuel tank Push enter and put in mileage from odometer Push enter and put in the license plate # Push enter and put in drivers identification #- assigned by office. Push enter and put in tank # Push enter and start pumping fuel At no time are you to leave the nozzle unattended. All fuel spills are to be

reported to the office at the Stafford Township Fuel Depot and the Transportation Office.

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CHAPTER 8 POST CDL COMPLETION

At this point in the training process, the candidate has learned the basics of school bus operation, and successfully completed the road test. The training for chapters 1-7 occurs solely on transit style school buses since the road test has to be completed on a bus equipped with air brakes. No conventional buses in the district’s fleet contain air brakes. However, to prepare the candidate for driving all buses in the fleet it is necessary to review the nuances of a conventional bus. Reviewing the conventional bus would be counterproductive if completed prior to this segment because the objective to this point is to prepare candidates to successfully obtain their CDL. Since there are several differences between the conventional and transit style buses, reviewing them while the trainee is still learning the components of the transit style bus could compromise their ability to be prepared for their road test. The trainer will review the following the following differences between transit style and conventional style school buses with the trainee:

• Operation of Air brake (transit bus) vs. hydraulic brake (conventional bus). • Dashboard panel • Turning – on a transit style bus, the wheels are located behind the seat of the

driver whereas the wheels on a conventional bus are located in front of the driver’s seat.

• Lights: Amber and Red Light activation and deactivation. o Floor activation/Dash activation depending upon model of the bus.

• Child Reminder Systems • Emergency Exits and Hatches • Entrance door • Parking brake • Mirrors • Steps • Visibility • Seating Placements – the layouts of how the seats are positioned. • Wheelchair- lift bus process • Mini-bus review • Intercom Communication with Students

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CHAPTER 9 INDIVIDUAL TRAINING COMPONENT

All training that occurs between chapters 1-8 is required for all candidates. However, there are several factors that dictate the overall “readiness” of a candidate to begin driving the bus with students. A candidate’s prior driving experience, knowledge of Stafford Township as well as their confidence level to begin driving routes are considered. The Transportation Coordinator and Trainer will discuss candidate’s progress and determine what, if any additional training, may be necessary. The following are examples of additional training segments that may be implemented depending upon the overall “readiness” of the candidate. No compensation is issued to the candidate for the following training segments:

• Ride- Along Training: Exposing the candidate to the “real thing” when driving a bus with students by having them ride with a driver while the driver is completed route(s)

• Drive-Along Training: Candidates drives route(s) while a driver is on the bus to assist with their learning process.

• Route Simulation: Having a trainee complete a route simulating pick-up and drop-offs while coordinating the reviewing of driving directions and light activations/deactivations with a trainer and/or designee.

• Other training deemed necessary.

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CANDIDATE DAILY PROGRESS REPORT

This is a daily report to be completed upon the completion of each training session. Trainer is to evaluate candidate on a 1-5 scale with 5 being the highest score. The trainer is to include comments on strengths and weaknesses. Any weaknesses noted need to be accompanied by a suggestion for improvement to better prepare the candidate for the next training session. “Comments Sections” are not to be left blank. Please include an N/A in any comment section for training areas that are not scheduled for that particular session. Date: Evaluator Session Start Time: Session End Time: 1) Pre-Trip Interior 1 2 3 4 5 Comments: 2) Pre- Trip Exterior 1 2 3 4 5 Comments: 3) Air Brake 1 2 3 4 5 Comments: 4) Turns/Other 1 2 3 4 5 a) Right turns 1 2 3 4 5 b) Left turns 1 2 3 4 5 c) K-turns 1 2 3 4 5 d) U-turns 1 2 3 4 5 e) Alley Docking 1 2 3 4 5 f) Straight Line Backing 1 2 3 4 5 g) Overall handling of the bus 1 2 3 4 5 Comments: 5) S-Endorsement 1 2 3 4 5 (See attached handout) a) Railroad Crossings 1 2 3 4 5 b) Loading and Unloading students 1 2 3 4 5 c) Danger Zones 1 2 3 4 5 d) Bus Evacuation Procedure 1 2 3 4 5 Comments 6) Overall/General Comments Evaluator Signature:

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Trainee Summary Experience Form

Please complete the form and submit to the Transportation Office after all training is completed so that we may better prepare candidates in the future. This form may be used for internal evaluative purposes only. No section is to be left blank.

1) Was the manual followed by the trainer? Circle YES or NO. Comments:

2) Comments on areas that were clearly presented by the trainer

3) Comments on areas where information could have been more clearly presented by the

trainer

4) Was your trainer helpful in answering any questions presented? Circle Yes or NO.

Comments:

5) Comment on the time allotted for each training function and include comments on areas

that where the time allotted was excessive, sufficient and insufficient in your opinion.

6) Please comment on your overall training experience and include suggestions that may

allow us to better prepare candidates in the future

Candidate’s Name (Please Print): Candidate’s Signature: Date:

COMMERCIAL DRIVER’S LICENSE TRAINING AGREEMENT between

THE STAFFORD TOWNSHIP SCHOOL DISTRICT (“District”)

and

COMMERCIAL DRIVER’S LICENSE CANDIDATE (“Candidate”)

The parties hereby agree as follows:

1. The Stafford Township School District hereby agrees to provide training in accordance with the Stafford Township School District Training Manual to ______________________________ (Candidate’s Name) in order to assist _______________________________ (Candidate’s Name) in obtaining the following licenses and endorsements:

Please check all that apply: _______ Commercial Driver’s License.

_______ Passenger Endorsement.

_______ School Bus Endorsement

_______ Air Brake Endorsement

Candidates who need to obtain the Class B CDL and all endorsements will receive ten (10) hours of behind the wheel training as well as transportation to and from the testing facility for the road test. Candidates who possess a current Class B CDL in good standing, but who still need to obtain one or more endorsements will receive one and one-half (1.5) hours of training per endorsement as well as transportation to and from the road test facility.

2. In return for the training, ______________________ (Candidate’s Name) hereby agrees to pay the following fees, via personal check made out to the “Stafford Township Board of Education,” in advance of the training:

Class B Commercial Driver’s License and all Endorsements $200.00 Endorsements: Air Brake, Passenger, or S-Endorsement $80 each S-Endorsement and Passenger Endorsement together $120.00

3. The Candidate understands that bus drivers in the Stafford Township School District (“District”) must possess a valid Commercial Driver’s License (“CDL”) with Passenger Endorsement, School Bus Endorsement and Air Brake Endorsement. The individual will be tentatively approved as a substitute bus driver but will absolutely not be called to work as a substitute bus driver unless and until the individual obtains his/her CDL and required endorsements.

4. Once an individual obtains his/her CDL and endorsements, he/she may be entitled to reimbursement of training fees. Specifically, after one school year of continuous affiliation with the Stafford Township Board of Education as a bus driver (either contracted or approved as a no-call substitute), the candidate is eligible for reimbursement in full of training fees paid. It is the responsibility of the candidate to pursue reimbursement of the training fees after one year continuous service. There will be no partial reimbursements. No fees will be reimbursed should a candidate choose not to pursue the obtaining of a CDL once the training commences. Candidates who do not successfully complete any portion of the road test will not be reimbursed. In addition, candidates who do not obtain the required license and endorsements within one year of completing their training will be removed from the substitute bus driver list.

______Initials of Candidate _______Initial of Transportation Coordinator _______Initials of Board of Education Secretary COMMERCIAL DRIVER’S LICENSE TRAINING AGREEMENT Page 2

July 2014

5. The Candidate understands and acknowledges that this training does not and should in no way be

interpreted to guarantee the success of any candidate’s road test. Further, this training does not and in should not way be interpreted to guarantee contracted employment as a bus driver with the District. Once the Candidate obtains the required license and endorsements, he/she will be on the substitute bus driver list and may be called as a substitute bus driver. If a contracted bus driver position becomes available, he/she may apply along with other qualified applicants.

Board of Education of the Candidate Township of Stafford By: ___________________________ Print: ___________________________________ Linda Morris Transportation Coordinator

Sign: ___________________________________ Date:__________________ Date: ____________________

By: ___________________________ Notary to the Candidate Margaret Hom Subscribed and sworn to before me on School Business Administrator/Board Secretary

Date: _______________________ Date: _______________________

Notary Public Signature:

_________________________________________

Oxycocus School A Great Place to Begin

Preschool Information

SCHOOL CONTACT INFORMATION

Mrs. Stephanie Bush, Director of Special Services and Preschool Mrs. Karen Smith, Main Office Secretary Mrs. June Schrer, Main Office Secretary Phone Number: 609-978-5700, ext. 1270 (Main Office)

SCHOOL HOURS

Regular School Day: FULL DAY STUDENTS: 8:55AM-3:30PM AM ONLY STUDENTS: 8:55AM-11:55AM PM ONLY STUDENTS: 12:30PM-3:30PM

Early Dismissal Day: FULL DAY STUDENTS: 8:55AM-12:55PM AM ONLY STUDENTS: 8:55AM-10:55AM PM ONLY STUDENTS: 10:55AM-12:55PM Delayed Opening: FULL DAY STUDENTS: 10:55AM-3:30PM AM ONLY STUDENTS: 10:55AM-1:15PM PM ONLY STUDENTS: 1:15PM-3:30PM

ARRIVAL/DISMISSAL

Parents/Guardians will be able to walk students to their classroom in the morning between 8:55am and 9:05am; via the lobby entrance students arriving after 9:05am will have to wait in the Main Office for a staff member to pick up the child. Those in the afternoon sessions will be able to walk down between 12:25pm and 12:35pm; students arriving after 12:35pm will have to wait in the Main Office for a staff member to pick the child up. All students will be walked to the lobby or gymnasium at the end of their session for pick-up.

Anyone entering the building for any reason is required to stop at the Main Office located off Oxycocus Road to sign in. You must also sign out. You are required to bring a driver’s license for identification.

ATTENDANCE

You must call the attendance office at 609-978-5700 X 1017 if your child will be absent. If your child is late you must sign them in at the Main Office located of Oxycocus Road. Your child will be marked late after 9:10am.

WEBSITES

The Stafford Township School District website is a great way to stay connected to what is happening throughout the school district. The district website is www.staffordschools.org. A link to the school and teacher websites can be found on our district website.

SCHOOL CLOSINGS

Our automated call out system is utilized for emergency closing. The district also provides the emergency closing information to The Breeze 99.7 and TV News 12.

CLASSROOM PARTIES AND CELEBRATIONS

Classroom teachers will work with PTA endorsed Head Room Parents/Guardians to determine a fair and equal distribution of invitations to all classroom celebrations. Our goal is to provide each family the opportunity to participate in classroom celebrations if they choose to do so.

PARKING

When arriving at any of our five schools you must park in a parking space. Cars parked in the grassy areas and in fire lanes will be towed. Oxycocus parking is available in the rear of the building off of Oxycocus Road.

EXTENDED DAY SERVICES

Extended day services are available for a fee from 6:00am-9:00am and then again from 3:30pm-6:00pm. For more information call 609-978-5700 x 1306 or email Dawn Reo, Director of Technology, Professional Development & Grants, at [email protected].

http://www.staffordschools.org/

mailto:[email protected]

DISTRICT POLICIES

• Dress Code: Proper footwear is required at all times. Any footwear potentially unsafe or dangerous is unacceptable. Heeley’s (sneakers with wheels in the heels) are unacceptable in school.

• Lost and Damage Books: If a book is “damages beyond use”, students will be required to pay for the replacement cost of the textbook. Leveled readers coming home to promote reading practice are considered textbooks.

• Email Communications: Email can enhance communication between parents/guardians and staff and both are invited to utilize this form of communication. However, the use of email is not always the most appropriate form of communication for every situation.

• Electronic Devices & Valuables: Students are encouraged NOT to bring electronic devices (DVD players, IPODs, Game Boys, PSP, etc.), jewelry, large amounts of money, cameras, cell phones, or other valuables to school. Students, not the district, are responsible for their personal property. Students who bring these items to school do so at their own risk, and the district assumes no responsibility for these items if they are lost or stolen.

ANTI-BULLING & HARRASSMENT HOTLINE

The purpose of this hotline is to give parents/guardians and students a way to anonymously report incidents of bullying and harassment. Most bullying and harassment incidents take place in and around school and are often reinforced by an audience. Since these incidents are usually witnessed by other children and sometimes parents/guardians, it is essential that every person understand that they can have a big impact by intervening in a bullying and harassment situation. The Stafford Township School District Anti-Bulling & Harassment Hotline serves as a tool for those that want to report an observed incident anonymously. The Anti-Bulling & Harassment Hotlines will be manned by the building principals. Each building has been assigned their own extension off of the district’s main phone number.

The extension numbers are:

Intermediate 978-5700 x 1804 Oxycocus 978-5700 x 1801 McKinley Ave 978-5700 x 1803 Primary Learning Center 978-5700 x 1805 Ocean Acres 978-5700 x 1802

If you suspect that your child is being bullied or harassed be sure to do the following:

• Be a good listener. Stay calm, and give your child plenty of time to tell you how he or she feels. Make it clear it’s not your child’s fault. Above all, don’t suggest your child simply fight back. That may increase your child’s chances of further victimization.

• Help your child avoid the situations that expose him or her to the bullying or harassment. If it occurs on the way to or from school, find a safe route and arrange for an older child companion. Also, point out places the child can go for help. Finally, let the school authorities know if there is a problem, and keep a written record of incidents and who was involved.

AFFIRMATIVE ACTION & A.D.A.

The Stafford Township Board of Education affirms its responsibility to ensure all students in the public school in Stafford Township equal educational opportunity and all employees equal employment opportunity regardless of race, color, creed, sex, ancestry, national origin, and social or economic status. Affirmative Action Policy plans and grievance procedures are on file in each of the main offices and with the Affirmative Action Officer. Mrs. Lori Coyne serves as the Affirmative Action Officer &A.D.A. Coordinator. (609-978-5700x1273)

RIGHT TO KNOW

The Stafford Township Board of Education affirms its responsibility to keep on file in the main office of every building the Employee/Community Right-to-Know required list of hazardous materials as well as Material Safety Data Sheets.

ASBESTOS MANAGEMENT PLAN

As per Section 203 of Title II of the Toxic Substance Control Act, 15 UCS Section 2653; the Asbestos Hazard Emergency Response Act (AHERA) regulation 40CFR 763.96, a copy of the Asbestos Management Plan is available for your review at the Oxycocus School main office. The Plan will be maintained and updated as required by law.

SECTION 504

Any student who has an impairment which affects a major life activity (walking, seeing, hearing, learning) is eligible for educational program modifications. The parent/guardian is required to document this impairment with a physician’s diagnosis. Once the district has this documentation, an educational program will be developed by the committee. The 504 Coordinator will be the building principal.

June 2012 - Stafford Township School District

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Transcript of June 2012 - Stafford Township School District