^JSNOSHA - Kenosha Public Library

N1 ENOSHAlllllli PUBLIC LIBRARY

Wtl F H I- KF NOS M A (~;C)N N F (^T S

THE CITY OF

/^JSNOSHACHART A BETTER COURSE

AgendaKenosha Public Library Board of Trustees

Northside Library 1500 27th AvenueTuesday, December 12, 2017

5:30 pm

Trustee James C. KennedyTrustee Ellen KupferTrustee Michelle Miloslavic

President George O'MalteyVice President Dianna L. HodgesTreasurer Peter Touhey

Call to OrderRoll CallCitizens Comments

Agenda

1. Minutes of the Meeting held November 16, 2017

2. Director's Financial Reports - November 2017

3. November 2017 Bills

4. Department Reports and Statistics

5. 2018 KPL Operating Budget

6. 2018 Organizational Chart

7. 2018 Pay Schedule

8. 2018 Capital Improvement Plan

9. 2018 Business Plan

10. 2018 Fiscal Policy

Trustee James MooreTrustee Karin SconzertTrustee Sand ra Steeves

Trustee Comments

End of Meeting

Kenosha Public Library, 812 56th Street, Kenosha Wisconsin 53140 | T: 262-564-6100MYKPL. INFO

IF YOU ARE DISABLED AND NEED ASSISTANCE, PLEASE CALL 564-6300 BY NOON BEFORE THIS MEETING TO MAKE ARRANGEMENTS FORREASONABLE ON-SITE ACCOMMODATIONS.

KENOSHA PUBLIC LIBRARYBOARD OF TRUSTEES MEETING

Library AdministrationNovember 16, 2017

. Meeting Minutes .

Trustees Present: Dianna Hodges, Jim Kennedy, Ellen Kupfer, Michelle Miloslavic, George O'Malley, KarinSconzert, Peter Touhey (QUORUM)

Trustees Absent: James Moore, Sandra Steeves

Administration: Barbara Brattin - Library Director; Michelle Eisenhauer - Head of Administrative Services

Board President George O'Malley called the meeting to order at 5:31 p. m.

1. Minutes of the Meeting Held October 10, 2017

Trustee Kupfer moved, seconded by Trustee Sconzert, to approve the minutes of the October 10, 2017 Boardmeeting as corrected to show that Trustee Sconzert was not present. Carried unanimously.

2. Director's Financial Report - OctoberDirector Brattin stated that at this point, 83% of the way through the year, KPL has received 84% of expectedrevenues and made 76% of expenditures. Trustee Hodges moved, seconded by Trustee Touhey, to receive andfile the October Financial Reports and this Library Board Information Sheet. Carried unanimously. These itemsare on file in the Library Administration Office.

3. October BillsTrustee Kennedy moved, seconded by Trustee Miloslavic, to approve payment of the October bills and to receiveand file this Library Board Information Sheet. Carried unanimously.

4. Department Reports and Statistics

Library Director Brattin presented the monthly department reports and provided an overview of the monthlystatistics. Harboe Architects has finished their assessment of the condition of the Simmons Library building. TheKPL 2018 Operating Budget and Capital Improvement Plan were presented to the City Council on Tuesday,November 14th. The Director felt it was received very well. The Friends of the Library generously agreed to fundall of the requests presented to them, including the amount of $10,000 toward an additional bookmobile. Strategicplanning continued with a brainstorming session led by Jamie LaRue of the American Library Association. Topicof discussion was ways to begin making KPL's three identified focus goals happen. Trustee Sconzert moved,seconded by Trustee Kennedy, to receive and file this Library Board Information Sheet and attachments. Carriedunanimously.

5. Summer Sunday HoursTrustee Kupfer moved, seconded by Trustee hlodges, to approve changing the hours that the Southwest branchis open to the public such that it is open from noon to 4pm on Sundays through the entire year, and to receive andfile this Library Board Information Sheet and attachment.

6. Violence in the Workplace PolicyTrustee Kupfer moved, seconded by Trustee Hodges, to amend the Violence in the Workplace policy by addingthe phrase "social media" to two locations under Part II and Part III, where lists of communication media arepresented. Carried unanimously.

Trustee Kennedy moved, seconded by Trustee Touhey, to approve and adopt the attached Violence in theWorkplace Policy as amended, and receive and file this Library Board Information Sheet and attachment. Carriedunanimously.

7. Citizen Complaint Policy and ProcedureTrustee Sconzert moved, seconded by Trustee Miloslavic, to approve and adopt the attached Citizen ComplaintPolicy and Procedure, and receive and file this Library Board Information Sheet and attachment. Carriedunanimously.

8. Media Relations PolicyTrustee hlodges moved, seconded by Trustee Kennedy, to approve and adopt the attached Media RelationsPolicy, and receive and file this Library Board Information Sheet and attachment. Carried unanimously.

9. Personnel Handbook

Trustee Kennedy moved, seconded by Trustee Hodges, to concur with the recommendation of the Personnel andFinance Committee to approve and adopt the attached KPL Personnel Handbook as presented, and receive andfile this Library Board Information Sheet and attachments. Carried unanimously.

10. Digital Media Partnership Agreement and Scope of WorkTrustee Sconzert moved, seconded by Trustee Kupfer, to authorize the Library Board President and Director tosign the Digital Media Partnership Agreement By and Between Kenosha Public Library and Kenosha CommunityMedia, and receive and file this Library Board Information Sheet and attachments. Carried unanimously.

Trustees' Comments

The Board as a whole expressed its appreciation to the development team for the hard work that went into thePersonnel Handbook. Trustee Kupfer appreciated the variety of people that composed the team. TrusteeKennedy felt that developing the hlandbook was a healthy process for KPL; the team members took it veryseriously, took time to research issues, and spoke freely about their concerns. Trustee Kupfer commendedMichelle Eisenhauer, hlead of Administrative Services, for the excellent job she did getting the group's work onpaper. Trustee O'Malley also commended Eisenhauer and the entire development team.

Trustee Sconzert recently attended the NAACP annual dinner, where awards were presented to a number oforganizations. The Kenosha Unity Coalition received the 2017 Positive Impact Award, and in their acceptancespeech they specifically named the Kenosha Public Library as one of the helpful partners in their mission toimprove neighborhood life.

Trustee Kupfer stated that the Kenosha News' recent interview with Jill Miatech, Outreach Coordinator, wasexcellent and very informative.

Meeting adjourned at 6:15 pm.

Respectfully submitted,

Lynn Alien, Secretary

December 12, 2017 Board Meeting Agenda Item: 2.

llll 1 Library Board Information Sheet

Agenda Item: 2.Subject: Director's Financial ReportBackground:November 30. 2017 Budget ReportThe attached November 30, 2017 Budget Report shows the status in all 2017 GeneralFund accounts based on activity before December 1, 2017. General Fund expenditures,overall, are on track for this time of the year.

The Library is 92% through the fiscal year.90% of revenues have been collected.

82% of budgeted expenditures have been spent.

Recommended Action:

Receive and file the November, 2017 Budget Report and this Library Board InformationSheet.

FGL150 RUN DATE: 12/01/17AS OF DATE: 11/30/17

- GENERAL FUND

RENOSHA PUBLIC LIBRARYGENERAL LEDGER

SUMMARY OF REVENUES BY ACCOUNT

PAGE

ACCOUNT DESCRIPTION

CITY FUNDING

Oil CITY TAX LEVYTOTAL CITY FUNDING

STATE & COUNTY FUNDING021 STATE & COUNTY REVENUES

TOTAL STATE & COUNTY FUNDING

PHOTOCOPY REVENUES031 SIMMONS032 SOUTHWEST

033 NORTHSIDE034 UPTOWN

TOTAL PHOTOCOPY REVENUES

INTEREST REVENUES041

TOTAL

051052054055056057058059391961962963973

TOTAL

031032033034036037

TOTAL

TOTAL

ACTUAL REVENUE

FOR THIS YEARCURRENT PERIOD

381, 609, 00-381, 609, 00-

. 00

. 00

l'!0. 46-308, 12-210. 70-

YEAR-TO-DATE

4,14,:

1,(1,(

197,197,

613,613,

1,4,3,

699699

720720

589169070

. 00-

. 00-

. 00-, 00-

. 21-. 70-. 18-

BUDGET

FORTHIS YEAR

4, 579, 30'!.(4, 579, 304.(

1, 622, 760.(1, 622, 760.[

1, 800,(4, 700.(3, 100.(

PERCENT

TO BUDGET

THIS YEAR

)0- 91, 66)0- 91. 66

)0- 99. 44)0- 99.«

)0- 88. 28)0- 88, 71)0- 99. 03

TO BECOLLECTED

381, 605. 00381, 605, 00

9, 040, 009, 040. 00

210. 79530, 30

29. 82

659. 28- 8, 829. 09- 91. 96 770. 91-

INTERESTINTEREST REVENUES

OTHER REVENUESKPL FINES, LOST S DAMAGEDPROCTORING FEES

KENOSHA LITERACY COUNCIL RENTMISCELLANEOUSEMP WITNESS/JURY COMPENSATION

SOUTHWEST CAFE RENT

REPLACEMENT CARDSCREDIT CARD REBATEGUEST LIBRARY CARDS .

CL CNS SUPPORTCONSULTANT REVENUEMISCELLANEOUS REVENUE

SALE OF DISCARDED ASSETOTHER REVENUES

PRINT/FAX REVENUESIMMONSSOUTHWESTNORTHSIDE

UPTOWNSW SCAN STATIONNS SCAN STATION

PRINT/FAX REVENUE

FUND BALANCES/TRANSFER IN/OUT

FUND BALANCE

FUND BALANCES/TRANSFER IN/OUT

1,1,

4,

2,

8,

2,

180. 4'!-

180. 44-

733, 43-20, 00-

000. 00-409. 99-

. 00

. 0075, 50-

. 00, 00

652. 00-294, 50-

. 00

. 00185. 42-

232. 12-963. 65-576. 61-180, 01-241. 35-361. 90-555. 64-

. 00

. 00

10, 597. 33-10, 597. 33-

70, 951. 99-360, 00-

6, 000. 00-4, 195, 05-

. 00

. 001, 593. 25-'1, 360, 31-

. 002, 347. 66-

294. 50-923. 81-

10, 00-91, 036. 57-

2, 674, 74-13, 040. 92-

8, 242. 82-1, 957. 27-4, 901. 82-4, 026. 85-

34, 844. 42-

, 00. 00

4, 000. 0(1, 000. 0(

94, 000. Of200, 0(

8, 000. 0(5, 500, 0(

50. 0(1, 8QO. O(2, 000, 0(3, 000. 0(

, 0(. 0(. 0(. oc. 0(

114, 550. 0[

2, 600. 0[13, 750, OC

8, 500. OC1, 750. 0C4, 800. 0C3, 500, OC

34, 900, OC

247, 475, OC24"?, 4^5. OC

)- 264. 93)- 264, 93

)- 75. 48)- 180. 00)- 75. 00)- 76. 27)- . 00)- . 00)- 79, 66)- 145. 34) . 00) . 00) . 00) . 00) . 00)- 79. 47

)- 102. 87)- 94, 84)- 96, 97)- 111. 84)- 102. 12)- 115. 051- 99. 84

I- , 00I- .DO

6,6,

23,

2,1,

1,

1,

2,

23,

247,247,

597. 33

597. 33

048. 01160. 00000. 00304. 95

50. 00800, 00406. 75360. 31

, 00347. 66294. 5D923, 81

10. 00513.«

74, 74709. 08257. 18207. 27101. 82526. 85

55. 58

475. 00475. 00

FUND TOTAL 394, 189. 78- 5, 956, 726, 41- 6, 612, 589, 00- 655, 862. 59-

LGL282 RUN DATE: 12/01/17AS OF DATE: 11/30/17

100 GENERAL FUND

KENOSHA PUBLIC LIBRARYGENERAL LEDGER

SUMMARY OF EXPENDITURES BY OBJECT WITHIN FUND

PAGE

ACCT DESCRIPTION

PERSONNEL

110 SALARIES120 WAGES HOURLY130 OTHER EMPLOYEE COMPENSATION150 EMPLOYEE FRINGE BENEFITS160 EMPLOYEE RELATED CHARGES OTHER

PERSONNEL

LIBRARY MATERIALS210 BOOKS230 MAGAZINES240 AUDIO FORMATS

250 VISUAL FORMATS260 KCLS DIGITAL SOURCES270 KPL ELECTRONIC SOURCES280 DEVELOPMENTAL LEARNING

LIBRARY MATERIALS

LIBRARY SUPPLIES310 GENERAL SUPPLIES320 PROCESSING SUPPLIES330 BIBLIOGRAPHIC RECORD340 POSTAGE & SHIPPING

360 PROCESS/CATALOGING OUTSOURCED370 PRINTING & PRINTING SUPPLIES380 PROGRAMMING SUPPLIES

390 PROMOTIONAL SUPPLIESLIBRARY SUPPLIES

BUILDINGS & GROUNDS

410 RENT420 UTILITIES430 TELEPHONE

440 INSURANCE450 BUILDING MAINTENANCE/SUPPLIES460 GROUNDS

BUILDINGS i GROUNDS

COMPUTER & EQUIP, MAINTENANCE510 OFFICE & COMPUTER EQUIPMENT520 PHOTOCOPY EQUIPMENT550 FURNITURE560 VEHICLES i GROUNDS EQUIPMENT

COMPUTER S EQUIP. MAINTENANCE

ORIGINALAPPROPRIATION

2, 051, 006. 001, 317, 017. 00

6, 190, 001, 415, 235. 00

23, 030, 004, 812, 478, 00

304, 000, 0027, 111. 0019, 500, 0060, 000. 0097, 300, 0024, ^80. 00

8, 000, 00540, 391. 00

26, 588. 0027, 000. 00

8, 000. 0018, 100. 0062, 000. 0010, 125, 00

4, 000. 002, 300, 00

158, 113. 00

160, 089, 00189, 727. 00

80, 751. 0046, 623. 00

177, 902. 0057, 350. 00

712, 442. 00

216, 815. 0022, 826. 00

2, 770. 0035, 888. 00

278, 299, 00

WORKING

BUDGET

2, 051, 006, 001, 317, 017. 00

6, 190. 001, 415, 235, 00

23, 030, 004, 812, 478. 00

304, 000, 0027, 111, 0019, 500. 0060, 000, 0097, 300. 0024, 480. 00

8, 000. 00540, 391, 00

26, 588. 0027, 000. 00

8, 000. 0018, 100. 0062, 000. 0010, 125. 00

4, 000. 002, 300. 00

158, 113, 00

160, 089, 00W, 121.W

80, 751. 0046, 623. 00

177, 902, 0057, 350. 00

712, 442. 00

216, 815. 0022, 826, 00

2, 770, 0035, 888. 00

278, 299, 00

CURRENT PERIODEXPENDITURES

167, 937. 0092, 439, 80

438. 3136, 748. 81

50. 1729'?, 614. 09

20, 100, 141, 929. 281, 162. 78

160. 9')4, 933. 53

3, 9851. 99

28, 342, 64

2, 387. 062, 928, 71

902. 62. 00

3, 680, -?3. 00

73. 0284. 00

10, 056, 1')

. 0014, 564. 54

2, 982. 69. 00

18, 014. 68, 00

35, 561. 91

1, 501. 931, 191, 37

. 00917. 75

3, 611, 05

YEAR-TO-DATEEXPENDITURES

1, 822, 935. 571, 087, 219. 73

5, 729, 241, 000, 036. 28

19, 963. 833, 935, 884. 65

285, 574. 3430, 077. 5518, 459. 5857, 839..7787, 065. 19

8, 934. 99.

?, 793, 73495, 745, 15

29, 175. 6621, 013. 15

9, 030, 7313, 690. 8754, 964. 75

4, 792. 242, 248. 092, 164. 00

137, 079, 49

158, 504, 00149, 520. 51

60, 267. 5059, 443. 93

120, 764. 0011, 997, 96

560, 497, 90

188, 954. 0419, 956. 84

1, 000. 0620, 885. 62

230, 796. 56

OVER/UNDERBUDGET

228, 070, 43229, 797, 27

460. 76415, 198, 72

3, 066. 17876, 593. 35 *

18, 425. 662, 966. 55-1, 040. 422, 160. 23

10, 234. 8115, 545, 01

206. 2744, 645. 85 *

2, 587, 66-5, 986. 851, 030. 73-4, 409. 137, 035. 255, 332, 761, 751. 91

136, 0021, 033, 51 *

1, 585. 0040, 206, 4920, '183. 5012, 820. 93-57, 138. 0045, 352. 04

151, 9^. 10 *

27, 860. 962, 869. 161, 769. 94

15, 002. 3847, 502. 44 *

PERCENTAGE

EXPENSED

888292708681

93110

949689369791

10977

112758847569486

997874

127672078

8787365882

PROFESSIONAL SERVICES

640 PROFESSIONAL CLEANING SERVICES 55, 781. 55, 181. 4, 663, 21 50, 617, 76 5, 163, 24

3L282 RUN DATE; 12/01/17AS OF DATE: 11/30/17

00 GENERAL FUND

KENOSHA PUBLIC LIBRARYGENERAL LEDGER

SUMMARY OF EXPENDITURES BY OBJECT WITHIN FUND

PAGE

ACCT DESCRIPTION

PROFESSIONAL SERVICES650 FINANCIAL SERVICES660 PROGRAMMING SERVICES670 RECRUITING EXPENSES680 CONSULTANT SERVICES

PROFESSIONAL SERVICES

TRAVEL & TRAINING

710 LOCAL MILEAGE720 CONFERENCES & WORKSHOPS730 PROFESSIONAL MEETINGS

740 TRAINING & ORIENTATION750 STAFF TECHNICAL TRAINING

TRAVEL & TRAINING

ORIGINALAPPROPRIATION

7, 600, 0010, 100. 00

500. 002, 000. 00

75, 981, 00

4, 000, 0020, 000. 00

. 008, 000, 00

. 0032, 000. 00

WORKING

BUDGET

7, 600. 0010, 100. 00

500, 002, 000, 00

75, 981, 00

4, 000. 0020, 000. 00

\008, 000. 00

. 0032, 000. 00

CURRENT PERIOD

EXPENDITURES

159. 65840. 83

, 003, 590. 409, 254. 09

688. 472, 077. 92

.00

234. 43. 00

3, 000. 82

YEAR-TO-DATEEXPENDITURES

1, 656. 337, 418. 00

877, 8018, 604. 8079, 174. 69

4, 281. 9')21, 469. 38

. 00'!, 781, 43

. 0030, 532. 75

OVER/UNDERBUDGET

5, 943, 672, 682. 00

377, 80-16, 604, 80-

3, 193. 69-*

281, 94-1, 469, 38-

.00

3, 218. 57, 00

1, 467. 25 *

PERCENTAGE

EXPENSED

2173

175930104

107107

0

590

95

CAPITAL OUTLAY840 VEHICLE REPLACEMENT

CAPITAL OUTLAY

OTHER930 ILL FINES & REPLACEMENTS

940 HONESTY BOND

950 TAXES990 OPERATING TRANSFERS

OTHER

FUND TOTAL

100, 00185, 00

2, 600. 00. 00

2, 885. 00

6, 612, 589. 00

185.2, 600.

2, 885,

6, 612, 589. 387, 440. 74

161. 39322. 00

2, 06-7, 60

2, 550, 99

5, 472, 262. 18

61. 39-137. 00-532. 40

334, 01 *

1, 140, 326. 82 **

161

17479

88

82

Kenosha Public Library2017 Year End Projection

Revenues

010 City Tax Levy

020 State & County Revenues

030 Photocopy Revenues

040 Interest

050 Fines and Miscellaneous

030 Printer Revenues

TOTAL REVENUESGENERAL FUND BALANCETOTAL FUNDS AVAILABLE

2017Budget

$4, 579, 304

$1, 622, 76C

$9, 60C

$4, OOC

$114, 55C

$34, 90C

$6,365,114$247, 47£

$6,612,58£

Projectedat

12/31/2017

$4, 579, 304

$1, 613, 720

$9, 600

$11, 597

$99, 161

$36, 844

$6, 350, 226

$6, 350, 226

Budgetless

Projection

0

9, 040

0

(7, 597)^

15, 389

(1, 944)

14, 888

262, 363

Expenditures

110 Salaries120 Wages Hourly130 Other Employee Compensation150 Employee Fringe Benefits160 Employee Related Charges

Personnel

210 Books

230 Periodicals240 Audio Formats

250 Visual Formats260 Digital Sources270 Electronic Sources

280 Developmental LearningLibrary Materials

310 General Supplies320 Processing Supplies330 Bibliographic Record340 Postage & Shipping360 Process/Catalog Outsourced370 Printing & Printing Supplies380 Programming Supplies390 Promotional Supplies

Library Supplies

2017Budget

$2, 051, 006$1, 317, 017

$6, 190$1, 415, 235

$23,030$4, 812, 478

$304,000$27, 111$19, 500$60, 000$97, 300$24, 480

$8,000$540, 391

$26, 588$27,000

$8, 000$18, 100$62,000$10, 125

$4, 000$2, 300

$158,113

Projectedat

12/31/2017

$4,631,107

$304, 000$27, 111$19, 500$60, 000$97, 300$24, 480

$8, 000$540, 391

$31, 887$27, 000$10,325$15, 198$60, 000

$6, 624$3, 298$2, 164

$156, 496

Budgetless

Projection

181, 371

0

0

0

0

0

0

0

0

(5, 299)0

(2, 325)2, 9022, 0003, 501

700136

1, 617

12/7/2017

410 Rent420 Utilities430 Telephone440 Insurance450 Building/Maintenance Supplies460 Grounds

Buildings & Grounds

510 Office & Computer Equipment520 Photocopy Equipment550 Furniture

560 Vehicles & Grounds EquipmentEquipment Maintenance

640 Professional Cleaning Services650 Financial Services

660 Programming Services670 Recruiting Expense670 Consultant Services

Professional Services

710 Local Mileage720 Conferences & Workshops740 Training & Orientation

Travel & Training

840 Vehicle ReplacementCapital Outlay

930 ILL Fines & Replacement940 Honesty Bond950 Taxes

Other

TOTAL EXPENDITURES

Revenues - Expenses12/31/16 Fund Balance

Fund Balance to 2018 budgetAvailable fund balance

2017Budget

$160, 089$189,727

$80, 751$46,623

$177, 902$57, 350

$712,442

$216, 815$22, 826

$2, 770$35, 888

$278,299

$55, 781$7,600

$10, 100$500

$2, 000$75, 981

$4, 000$20, 000

$8, 000$32,000

$0^0

$100$185

$2,600^2^85

$6,612,589

Projectedat

12/31/2017

$158, 504$181, 727

$75, 571$59, 444

$158,902$17, 700

$651, 848

$217, 236$22,826

$2, 770$25, 586

$268,418

$55,251$7, 456$8,485

$900$26, 000$98,093

$4,600$23,500

$4, 800$32, 900

$0$0

$161$322

$2, 720$3,203

$6,382,455

Budgetless

Projection

1, 5858, 0005, 180

(12, 821)19, 00039, 65060, 594

(421)0

0

10, 3029, 881

530144

1, 615(400)

(24, 000)(22, 112)

(600)(3, 500)3, 200(900)

0

0

(61)(137)(120)(318)

230, 134

($32,229)$337, 295$305, 066

($100,000)$205, 066

12/7/2017


1 Library Board Information Sheet

Agenda Item: 3.Subject: November BillsBackground:This list of bills includes routine and planned activity. Bills with journal dates of 11/30/17 orbefore are included in the November 30, 2017 Budget Report. The following bills arenoteworthy:

Check #38876 $827.41 to City of Kenosha for the following:. $50. 17 for Drug Screens. $777.24 for November Fuel

Recommended Action:Approve payment of November bills and receive and file this Library Board InformationSheet.

LVNDISB:FAP700

12/01/17 13:13

CHECKt VENDOR

KENOSHA PUBLIC LIBRARYNOVEMBER 17 DISBURSEMENT JOURNAL

NAME JRNL DATE CHECK DATE DESCRIPTION

PAGE 1

AMOUNT

03884103884203884303884403884503884603884703884803884903885003885103885203885303S854038855038856038857038858038859038860038861038862038863038864038865038866038867038868038869038870038871038872038873038874.038875038876038877038878038879038880038881038882038883038884038885038886038887038888038889038890038891

200180200250200810201340201340300021300211400022400029400040400050400099500019500072500134500138500139500140500141600052600059670080890003890011890036890043890045890088890092890096890108890115890116890119890120100081200180200810201046201340300480400027400051'100071400094400150500019500108500215500950600006

BAKER & TAYLORCHICAGO TRIBUNE COMPANYINGRAM LIBRARY SERVICES INC.MIDWEST TAPE LLCMIDWEST TAPE LLC

DATA GRAPHICS, INC.DEMCOWE ENERGIESTIME WARNER CABLE

VERIZON WIRELESSKENOSHA WATER UTILITYARAMARKNAPA AUTO PARTS KENOSHADALE NEHLS

SOUTHPORT ENGINEERED SYSTEMSBIBLIOTHECA, LLCGUETZKE & ASSOCIATES, INCMOBILITY WORKS

C-HAN'S MOBILE DUSTLESSNETTIME SOLUTIONSACTION LOGISTICSKENOSHA NEWSLISA LANGSDORFLORI BONANNOPATRICIA BAJABIRCATHERINE JENSEN

SCOTT KROESJENNIFER FAITBARBARA BRATTIN

BRANDI CUMMINGS

DONNA IVES-KIMPELJAMES WASMUNDTJACOB BOWEN

LORI MOHRAMY KLEINCITY OF KENOSHABAKER & TAYLOR

INGRAM LIBRARY SERVICES INC.JOURNAL SENTINEL INC.MIDWEST TAPE LLCFESTIVAL FOODS

US CELLULARARO LOCK COMPANYMENARDS - KENOSHA

PRAIRIE SIDE TRUE VALUETOWN & COUNTRY GLASS CO INCNAPA AUTO PARTS KENOSHAKRISTIANSEN ENTERPRISES, INCGREATAMERICA FINANCIAL SVCS.WISCNETHOBBY LOBBY STORES INC.

11/17/1711/17/1711/17/1711/17/17ii/n/n11/1-7/1'?11/17/1711/1-7/1711/17/1711/17/17ii/n/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1^11/30/17

11/17/17

11/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/1711/17/17ii/n/1711/17/1711/^/17ii/n/n11/17/17ii/n/n11/17/1711/1-7/1711/17/1711/1-7/1711/17/17ii/17/n11/17/1711/17/1711/17/1711/17/1711/17/1711/30/1711/3D/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/1711/30/n

LIBRARY MATERIALS

LIBRARY MATERIALSLIBRARY MATERIALSLIBRARY MATERIALS

HOOPLA

LASER CHECKSPROCESSING SUPPLIESELECTRIC/GASDIGITAL ADAPTER CHRGBKM DATAWATER SERVICEFLOOR MAINTENANCEREPAIRSBUILDING IMPROVEMENT

BUILDING REPAIRPROCESSING SUPPLIESBUILDING EQUIP MAINTREPAIRSBLDG IMPROVEMENTS

STRATUSTIME OCTOBERDELIVERYLIBRARY MATERIALSLOCAL MILEAGECONFERENCE

LOCAL MILEAGE

LOCAL MILEAGELOCAL MILEAGECONFERENCE

CONFERENCESPECIAL EVENTSLOCAL MILEAGE

LOCAL MILEAGELOCAL MILEAGELOCAL MILEAGETRAININGOCTOBER FUELLIBRARY MATERIALS

LIBRARY MATERIALSLIBRARY MATERIALSLIBRARY MATERIALSYS PROGRAMS

DATE LINEMAINTENANCE SUPPLIESBUILDING REPAIRBUILDING EQUIP MAINTBUILDING EQUIP MAINTGAS & OILJANITORIAL SERVICE

COPIER LEASESWISCNET MEMBERSHIPYS PROGRAMMING

11, 648. 80624. 00182. 62

1, 041. 114, 933. 53

293. 03467. 45

13, 002. 8513. 2680. 02

1, 561. 69253, 84

3, 24'1, 998. 754, 967. 902, 151, 00

740. 9642, 00

5, 000. 00433, 50

3, 590. 40240. 00166, 6050. 08

283. 5218. 6231. 0346. 8022. 4173. 0241, 09

129. 9043. 3913. 38

188. 32827. 41

11, 752. 53199. 77466. 48494. -75

35, 9^96, 107. 00

212. 02148. 81687. 00

16. 714, 663, 211, 191. 371, 500. 00

19, 65

LVNDISB:FAP70012/01/17 . 13:13

KENOSHA PUBLIC LIBRARY

NOVEMBER 17 DISBURSEMENT JOURNAL '

PAGE

CHECKf

038892038893038894038895038896038897

VENDOR

600255660166670080799999890096900002

NAME

UNIQUE MANAGEMENT SERVICESKENOSHA CHESS ASSOCIATIONKENOSHA NEWSKENOSHA PUBLIC LIBRARYBRANDI CUMMINGSJPMORGAN CHASE BANK NA

JRNL DATE

11/30/1711/30/1711/30/1711/30/1711/30/1711/30/17

CHECK DATE

11/30/1711/30/17ii/30/n11/30/1711/30/1^11/30/1-7

DESCRIPTION

COLLECTION AGENCYPROGRAM PRESENTERLIBRARY MATERIALSNOV. PETTY CASH

CONFERENCEVARIOUS

GRAND TOTAL

11,

92,

AMOUNT

483, 3040. 00

598, 8090. 10

113. 05371. 47

463, 61


Ill1 Library Board Information Sheet

Agenda Item: 4.Subject: Department Reports and Statistics

Background:Attached are program and service statistics and a written report on department andlibrary-wide activities during November 2017.

Recommended Action:

Receive and file this Library Board Information Sheet and attachment.

Department Reports

Executive SummaryAs 2017 draws to an end, staff are busy finishing projects and creating detailed plans for 2018initiatives. Our fiber project is complete, providing accelerated internet speeds at all locationsand saving us 50% ($24,000) on a renewed voice line contract as we transition to voice over IPtechnology. The sinking marble entryway at Simmons will be replaced in December. Furniture tocomplete the Tween space at SW will arrive shortly. The Digital Media Lab is ready forequipment and will open to the public in January.Our 2018 Business Plan is ambitious and exciting. New partners continue to come our way,including Public Theater NYC and Wisconsin Humanities Council. PTNYC staff will deliver fourevents to Kenosha in 2018, including an October performance of the Pulitzer Prize winning playSweat. We will integrate these events into WHC's Working Lives Project programming, includinga series of tavern talks WHC calls Brews and Views. Staff are busy writing grant applications toMeijer to fund nutrition education, to Walmart for a Community Grant to purchase LEGOMindstorm kits, and to Dollar General's American Dream Literacy program to fund workforcedevelopment classes in Spanish and English. An application to the Will Eisner Graphic NovelGrants for Libraries hopes to fund another ComicCon in 2018. Staff are also gearing up tocomplete a Big Read grant application, pending adequate NEA funding in the federal budget.It's no wonder SirsiDynix named KPL one of 5 Power Libraries for 2017. We're excited to workwith our summer parks project partners to create a short film with SirsiDynix's marketingdepartment that captures the dynamic partnership that brought life back to Kenosha's parks.The Mayor's 2018 budget includes a funded position at the city to manage and build theprograms we coordinated these past years. KPL will remain a strong partner in that effort as itexpands to outposts across the city.

Public Services - Anne Rasmussen

Public Services at KPL continues to grow its partnerships to achieve greatest positivecommunity impact. Most recently, we are attending meetings with the Kenosha Unity Coalition,whose mission is to strengthen the community by focusing on those most at risk for violence.We have not only learned about resource fairs at local prisons this month, but KPL is nowalready present at these regular events to provide resources and information about all we haveto offer to inmates when they are released, and materials and programming for their familiesand children. The Library's contributions in shaping our community continues throughparticipating in teams for Building Our Future and The Uptown/Brass Village NeighborhoodAssociation. Through the SHARE User Experience Team, we are helping Arrowhead LibrarySystem prepare for a best outcome as they merge into our catalog at the beginning of 2018.The IDEA Team hosted a staff book discussion of "Hillbilly Elegy" this month, and I am workingwith Public Service Managers to develop a service plan that responds to the new StrategicMission and Vision for KPL.

Outreach Services- Jill Miatech

Research and planning is underway for a new outreach vehicle purchase in 2018, including sitevisits to a local manufacturer. We're striving for a vehicle that will provide maximum flexibility formore efficient targeting of audiences. Outreach staff was present at several community events,including the Stand Down for homeless veterans, the Y's Healthy Living Fair, and presentationsto the Pleasant Prairie Women's Club, Oxford House, and the Revital-Eyez Low Vision SupportGroup. As of this fall, the Bookmobile schedule moved to a more flexible, 2-month format, andplans are underway to park at the new downtown ice skating rink!

Youth Services- Jen Fait

November was a busy month for Youth Services. We hosted 112 programs and storytimes in ourlibrary branches with 2, 814 attendees. Some of the most well-attended program offerings thismonth were the Stuffed Animal Sleepover, the Clifford the Big Red Dog Party, Tape Town, ARoyal Tea Party, a screening of the Captain Underpants movie, and the Teen Pop-UpMakerspace: All Things Tape. Passive programming efforts engaged an additional 1, 532patrons. Youth Outreach programming reached 963 children throughout the community.

Adult and Digital Services- JeTaun Colbert and Shannon UrbanDuring the month of November, ADS wrapped up several series of programming: TheRetirement Classroom, the Fall Music Festival and the Healthy Self-Care series. Programmingfor the Vietnam War, supported by a grant provided by The American Library Association, beganin November and will continue in December. ADS also continued planning and executing thecompletion of the Digital Media Lab in partnership with Kenosha Community Media. We are onschedule to open the lab in January 2018.

Collection Services- Rob Nunez

With another fiscal year coming to a close, we have slowed down ordering, started to train onchanges in 2018, and focusing more on special projects.

. Collection's Ser/ices has started training on ordering changes for 2018, thesechanges will make it easier to identify newly purchased fiction books by genre.Additional training that has been planned for the coming weeks and months includesCataloging for non-Catalogers and additional ordering platform updates.

. Tara, Nancy, Lori, and Rob attended the hands-on mending and processing trainingthat was sponsored by the BRIDGES Library System.

. Tara and Kelly have been working to organize the Genealogy and portions of theReference collection that were sent to storage. Items were selected for storage by lackof internal library use and relevance.

. Collection's Services has started its role as the Original Cataloging authority with theLakeshores Library System.

. Rob has been working with Jake (Youth Services) and Shannon (Adult & DigitalServices) on applying for the 2018 Eisner Grant, and planning the 2018 Comic-Con @KPL event.

Computer and Network Services- Lin Swartz-TruesdellComputer and Network Services staff continues to be busy with daily tasks and continuingprojects.Some new projects include:

. A new telephone contract with TDS has been signed by the Library Director. The newcontract will bring in updated phones and allows us to move away from the phone trafficgoing over expensive T1 lines. Phone traffic will run over our new fiber network and saveus around $2,000 per month. The savings over a four year period will be nearly$100,000. This amount more than covers the City's total four year contribution of$81,432 to pay for 20% of the fiber project through the Capital Improvement Project(CIP). This is a great way to show upgrading to the fiber network is saving money aswell as making the Internet experience for our public and staff so much better!

. All Library locations have updated WiFi equipment and service due to the new fibernetwork. Wireless sessions especially Southwest have increased by about 16%, over alllocations 9%.

. Equipment purchased with the Kenosha Public Library Foundation grant for the TweenSpace at Southwest has arrived. This new equipment will be installed when the newfurniture arrives and includes Windows & Macintosh computers and iPads.The City's CIPallowed for the purchase of computer equipment with matching funds and we were ableto order more computer workstations for the public.

. The Friends of the Library approved the purchase of funds for training laptops in 2018.The Friends agreed to allow us to purchase these in 2017 to take advantage of the lastyear of the City's CIP matching computer funds which we used to order more laptops forreplacing older equipment at our branches.

HR and Staff Training- Michelle EisenhauerThis month was a monumental month for Administrative Services. The new 2018 Personnel

Handbook was completed, reviewed and recommended for approval by the Personnel andFinance Committee, and approved by the Board of Trustees on November 16, 2017. A series oforientation sessions for staff are planned in December and the new handbook is effectiveJanuary 1, 2018. We are grateful for the assistance we received from the Personnel PoliciesReview teams (both iterations) and CVMIC for their guidance in the process. With the changesin the policies, the Head of Administrative Services is working with Sheri Zaionc, the AccountingAssistant, and our time/attendance provider (Stratustime/Nettime Solutions) to make sure theappropriate changes are made to the time off balances and compensatory time accruals.

At their monthly meeting on November 13, 2017, the Friends of the Kenosha Public Libraryapproved the KPL Wish List, providing $21, 310 for projects from the KPL Departments. Allrequests were approved, including $10,000 toward a new Bookmobile. We are grateful for theongoing support the Friends provide each year!

In an effort to fill in gaps in the Bookmobile Driver/Clerk schedule due to sickness, vacations,and leaves, a candidate was interviewed and hired in November. Kenneth Holm is retired fromKenosha Transit and will be a welcome addition to the crew.

January February March April May June July August September October November VTD 2017 YTD 2016 Change Change %

<JUiI;i9%'M@H"i!;&

Southwest

Northside

Uptown

Simmons

Bookmobile

TOTAL

28,785 28,395 29,986 28,701 30,575 31,473 29,166 31,826 29,343 34,193 38,998 341,441 337,125 4,316 1%14,782 16,075 15,457 14,941 14,716 15,921 15,493 17,019 14,839 16,274 14, 122 169,639 180,724 -11,085 -6%

1,950 2,163 1,925 1,641 1,948 1,723 1,947 2,285 1,834 2,038 2,052 21,506 21,665 -159 -IX4,567 4,800 4,737 4,826 4,722 4,897 4,661 4,959 4,287 4,448 4,010 50,914 53,997 -3,083 -6%2, 108 1, 822 1,490 1,003 1, 473 1, 113 1, 757 1, 553 2, 627 1, 895 1, 739 18, 580 18,466 114 1%

52,192 53,255 53,595 51, 112 53,434 55,127 53,024 57,642 52,930 58,848 60,921 602,080 611,977 -9,897 -2X

# Registered borrowers in district 50,627((Registered borrowers from outside distric 34,713

50,998 51,353 51,689 52,002 52,451 52,824 53,307 53,805 54,15834,778 34,886 34,789 34,958 35,095 35,289 35,446 35,564 35,633

2017 Month 2016 Month54,455 53,805 49,89935,744 35,564 34,595

3,906969

8%3%

CHECKOUTSSouthwest

Northside

UptownSimmons

Bookmobile

TOTAL

Express Checkout Usage - Northside% of Total NS Circulation

Express Checkout Usage - Southwest% of Total SW Circulation

Online Renewals

Adult MaterialsChildren's Materials

Young Adult Materials

)»holds placedPrint Circulation

AV Circulation

Computer/eReader checkoutsDevelopment Toy/Equipment Checkouts

IELECTRONIC DOWN1Ebooks- all vendors

E-music- all vendors

E-audiobooks- all vendors

Video downloads

MagazinesTOTAL

COMPUTER USEComputer station sessions SouthwestComputer station sessions Northside

Computer station sessions Simmons

Computer station sessions UptownTOTAL

49,64925,498

2,0515,3734,400

86,971

0

0.00%0

0.00%

46,445 52,156 46,864 45,253 49,734 48,334 50,084 44,565 46,63522,604 24,860 23,560 23,581 24,977 25,990 25,822 23,581 24,360

2,156 2,069 1,761 2,286 1,991 2,084 2,294 1,917 2,1285,151 5,658 5,435 5,558 5,646 6,057 6,366 5,322 5,6783,861 3,127 2,183 3,258 2,815 3,868 3,820 4,072 4,285

80,217 87,870 79,803 79,936 85,163 86,333 88,386 79,457 83,086

0 0 0 0 4,410 12,232 12,770 11,749 11,9640.00% 0.00% 0.00% 0.00% 17.66% 47.06% 49.45% 49.82% 49. 11X0000000 0 9. 021

0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 19.34%

44,32222,975

1,9455,4274,233

78,902

12, 158

52.92%16,619

37.50%

10,666 10,269 11,522 12,019 11,563 10,584 12,068 12,132 10,757 11,718 10,770

53,081 48,239 52,613 47,349 48,922 49,726 50,689 52,873 47,683 48,303 46,39331,969 30,381 33,434 30,622 29,042 32,930 32,993 32,876 30,007 32,885 30,900

1,921 1,597 1,823 1,832 1,972 2,507 2,651 2,637 1,767 1,898 1,609

18, 883 17, 500 19, 270 17, 914 17, 961 17, 907 17, 853 18,665 17, 472 17, 820 16, 68154,561 53,672 55,371 51,475 50,792 55,926 56,939 55,789 51, 145 53,868 49,99131,570 25,913 31,713 27,904 28727 28,513 28,691 31,487 27,782 28,277 27,920

401 328 377 301 289 211 182 285 319 360 351

439 304 409 123 128 513 521 825 211 581 640

4,155 3,960 4,528 4, 192 4,382 4,210 4,431 4,371 4,230 4,527 4,378

3,821 3,486 3,601 3,951 4,100 3,083 3, 124 3,789 2,673 3, 185 3,1082, 283 2, 113 2,498 2, 538 2, 634 2, 726 2. 943 2.813 2. 730 3. 022 2. 981

15 35 234 385 270 271 277 278 248 203 295644 623 602 777 726 591 425 578 810 609 632

10,918 10,217 11,463 11,843 12,112 10,881 11,200 11,829 10,691 11,546 11,394

7,858 7,512 8,219 7,250 7,492 7,637 7,210 7,942 6,810 7,335 6,7723,855 3,718 4,094 3,608 3,921 3,902 3,936 4,461 4,073 4,252 3,6272, 362 2, 213 2,800 2, 693 2, 273 2, 302 2, 445 2,540 2, 336 2, 351 2, 224

863 908 763 749 774 809 798 900 645 885 79414,938 14,351 15,876 14,300 14,460 14,650 14,389 15,843 13,864 14,823 13,417

524,041267, 808

22,68261,67139,922

916, 124

65,28324.38%25,6404.89%

124,068

545,871348,039

22,214

197,926589,529318,497

3,4044,694

47,36437,92129,281

2,5117,017

124,094

82,03743,44726,539

8,888160, 911

563,277269,262

23,21258,32640,453

954,530

579,322349,459

25,483

173,722606,438340,780

4,1193,193

44. 342

28,14225,394

2416,020

104, 139

79,06640,77026,735

9,546156, 117

-39, 236

-1,454-530

3,345-531

-38,406

112,025 12,043

-33,451-1,420-3,269

24,204-16,909-22,283

-7151,501

3,0229,7793,8872,270

99719,955

2,9712,677-196-658

4. 794

-7%-1%-2%6%

-1%-4%

11%

-6%0%

-13%

14%-3%-7%

-17%47%

7%35%15%

942%17%19%

4%7%

-1%-7%3%

Wireless sessions Southwest

Wireless sessions Northside

Wireless sessions Simmons

Wireless sessions UptownTOTAL

January February March April May June July August September October November YTD 2017

[PROGRAMS Adult programs (All Ages)# Children's programs# Young Adult programsTOTAL

attendance Adult programs (All Ages)

attendance Children's programsattendance YA programsTOTAL

PUBLIC TECHNOLOGY TRAINING (subset, also included above)# classes for public

public attendance

3,8991,729

832525

6,985

4986

9

144

1, 348

3,61091

5,049

3,703

1,793867629

6,992

59958

162

1,1073,697

99

4,903

icluded above)1253

16

54

3,853

1,989872465

7,179

47107

8

162

9634,230

80

5,273

1747

3,252

1,751907535

6,445

6185

7

153

9623. 687

1924,841

2064

3, 7001,7741,001

5897,064

5052

2

104

1,6462,694

704,410

1266

3, 2481,7721,026

5476,593

54115

12

181

364

4,523290

5,177

2084

3, 5651. 757

1,047510

6, 879

46122

10

178

311

4,478261

5,050

17117

4,340

1,8071,057

5647,768

4958

7

114

3113,966

1814,458

1654

4, 710

1,552889519

7,670

5284

8

144

5293,529

187

4. 245

1039

5, 952

1,801918707

9,378

59129

8

196

1,2994, 633

336

6,268

12185

6,0001,9061,009

7509,665

50Ill

8

169

3614, 062

2844,707

11151

Adult reference questionsTech help

Adult readers advisory questionsAdult directional questions

One-on-one / Reserve-A-Librarian sessions

TOTAL CONTACTS

Children's reference questions

Children's readers advisory questions

Children's directional questionsTech helpTOTAL CONTACTS

Young Adult reference questions

Young Adult RA questions

Young Adult directional questionsTech helpTOTAL CONTACTS

TOTAL CONTACTS - ALL T/PES

COMMUNin ENGAGEMENT/ OUTREACHftprogram partnerships (co-sponsored, any<f outreach program events (outside library

attendance at outreach events (outside libr# volunteers

volunteer hours

ftbookmobi Ie stopsffdeposit collections in program#home deiivery/deposit collection visits

5,082

827335642

516,937

382666253

563

1589

244G

237

4,966

704255

99642

6,963

410515753

571

97

10

2752

186

5, 155746330871

307,132

5754991

45760

86

9

2452

171

4, 92071718473042

6,593

5025394

29678

963

2531

155

4, 887681307656

366,567

47741

7343

634

877

41

27162

4, 835

632245586

336,331

850

116169

311,166

107142430

175

4,495

727236567

356,060

686

999845

928

130124125

208

5, 184

665282546

4

6,681

614868554

839

116

11

1235

174

4, 718

53G326

5567

6, 143

52369

106

46744

109

111821

159

4,817551354589

9

6,320

5458950

51735

74111549

149

4,372429212422

2

5,437

481442737

589

855

2639

155

7,737 7,720 8,063 7,426 7,363 7,672 7, 196 7,694 7, 046 7, 204 6,181

J

46,22219,63110,425

6,34082, 618

5761,044

871, 707

9, 201

43,1092,071

54,381

163914

YTD 2016

39,74119,43910,0786,456

75,714

5011,089

79

1,669

7,86341,883

2,56152,307

167699

Change6,481

192347

-1166,904

75-45

8

38

1, 3381,226-490

2, 074

-4215

Change %16%1%3%

-2%9%

15%-4%

10%

2%

17%3%

-19W4%

-2%31%

53,4317,2153,0667,161

29171,164

6,045

763

912487

8,207

1,145102277407

1,931

81,302

57,612

15,6135,0227,598

52386,368

12, 769

1,5642,050

99917,382

48461

176381

1,102

-4,181

-8,398-1,956

-437-232

-15,204

-6. 724

-801-1, 138

-512-9,175

66141

10126

829

-7%

-54%-39%-6%

-44%

-18%

-53%-51%-56%-51%

-53%

137%

67%57%

7%75%

104,852 -23,550 -22%

5

35

85311

153106

8

16

7

40750

1074

100

8

20

5

581,521

14

11493

8

16

12

34786

159173

9

26

1245

942118094

9

31

1148

82020

1595110

31

19

652,607

232076310

28

15

672,603

19210

69

10

32

9

32637

9

10482

10

32

7

471, 458

107988

10

34

7

671,253

101017610

39

109538

14,230152

1,371895102

305

123267

8,81064

6281,022

150

192

-14271

5,42088

744

-127-48

113

-11%101%62%

138%118%-12%-32%

59%

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Ill II"

1 Library Board Information Sheet

Agenda Item: 5.Subject: 2018 KPL BudgetBackground:Attached is the proposed 2018 Operating Budget, including a 1. 9% payroll increaseeffective July 1, 2018 for all KPL staff.

Recommended Action:

Approve the attached 2018 Operating Budget, including a 1. 9% payroll increase effectiveJuly 1, 2018 and receive and file this Library Board Information Sheet and attachment.

Kenosha Public LibraryProposed 2018 General Fund Budget Analysis

Revenues

010 City Tax Levy

020 State & County Revenues

030 Photocopy Revenues

040 Interest

050 Fines and Miscellaneous

030 Printer Revenues

TOTAL REVENUESGENERAL FUND BALANCETOTAL FUNDS AVAILABLE

2017Budget

$4, 579, 30^

$1,622, 76C

$9,60C

$4, OOC

$114,55C

$34, 90C

$6, 365, 11^$247,47£

$6,612,58C

Proposed2018

Budget

$4, 611, 355

$1, 800,28C

$10, 10C

$7, OOC

$100,80C

$39, 50C

$6,569,03S$100, OOC

$6,669,03S

changefrom 2017

Budget

$32, 051

$177, 520

$500

$3, 000

($13, 750:

$4,600

$203,921($147,475;

$56,446

% changedfrom 2017

Budget

0. 7%

10. 9%

5. 2%

75. 0%

-12.0%

13. 2%

3.2%-59.6%

0.9%

Expenditures

110 Salaries

120 Wages Hourly130 Other Employee Compensation150 Employee Fringe Benefits160 Employee Related Charges

Personnel

210 Books

230 Periodicals240 Audio Formats250 Visual Formats

260 Digital Sources270 Electronic Sources280 Developmental Learning

Library Materials

310 General Supplies320 Processing Supplies330 Bibliographic Record340 Postage & Shipping360 Process/Catalog Outsourced370 Printing & Printing Supplies380 Programming Supplies390 Promotional Supplies

Library Supplies

2017Budget

$2, 051,006$1, 317, 017

$6, 190$1, 415, 235

$23, 030$4,812,478

$304, 000$27, 111$19,500$60, 000$97, 300$24,480

$8, 000$540,391

$26, 588$27, 000

$8, 000$18, 100$62,000$10, 125

$4, 000$2, 300

$158, 113

Proposed2018

Budget

$2, 095,686$1,256, 881

$5, 920$1,368,433

$23, 000$4,749,920

$333, 000$27, 700$24,000$65, 000$97, 300$20,000

$8, 000$575,000

$28,561$27,000$13, 840$18,050$62,000$10, 225

$4,250$8, 150

$172,076

changefrom 2017

Budget

$44,680($60, 136;

($270:($46, 802:

($30;($62, 558;

$29, 000$589

$4, 500$5, 000

$0($4, 480:

$0$34,609

$1, 973$0

$5, 840($50:

$0$100$250

$5, 850$13,963

% changedfrom 2017

Budget

2. 2%-4. 6%-4.4%-3. 3%-0. 1%-1.3%

9. 5%2.2%

23. 1%8. 3%0. 0%

-18. 3%n/a

6.4%

7,4%0. 0%

73.0%-0. 3%

n/a

1. 0%6. 3%

254. 3%|8.8%

Proposed 2018 Budget9/11/17

410420430440450460

510520550560

640650660670680

RentUtilitiesTelephoneInsurance

Building/Maintenance SuppliesGrounds

Buildings & Grounds

Office & Computer EquipmentPhotocopy EquipmentFurniture

Vehicles & Grounds EquipmentEquipment Maintenance

Professional Cleaning ServicesFinancial ServicesProgramming Services .'Recruiting ExpenseConsultant Services


710 Local Mileage720 Conferences & Workshops740 Training & Orientation

Travel & Training

820 Equipment Replacement840 Vehicle Replacement

Capital Outlay

930 ILL Fines & Replacement940 Honesty Bond950 Taxes

Other

TOTAL EXPENDITURES

2017Budget

$160, 089$189,727

$80, 751$46,623

$177, 902$57, 350

$712, 442

$216,815$22, 826

$2, 770$35, 888

$278,299

$55, 781$7, 600

$10, 100$500

$2, 000$75,981

$4, 000$20,000

$8,000$32,000

$0$0$0

$100$185

$2,600$2,885

$6,612,589

Proposed2018

Budget

$161, 040$191,750

$75, 070$53, 755

$123,070$66,650

$671,335

$234,059$21,740

$1,850$26, 615

$284,264

$63,860$7, 600

$21, 300$1, 500

$52,000$146,260

$4, 000$25, 000$13, 000$42,000

$5, 000$20, 000$25,000

$100$280

$2, 800$3, 180

$6,669,035

changefrom 2017

Budget

$951$2, 023

($5, 681$7, 132

($54, 832$9, 300

($41, 107

$17, 244($1, 086

($920($9, 273$5,965

$8, 079$0

$11,200$1, 000

$50, 000$70,279

$0$5, 000$5, 000

$10,000

$5, 000$20, 000$25,000

$0$95

$200$295

$56,446

% changedfrom 2017

Budget

0. 6%1, 1%

-7. 0%15. 3%

-30. 8%16. 2%-5.8%

8. 0%-4. 8%

-33.2%-25.8%

2.1%

14. 5%0. 0%

110.9%200.0%

2500.0%92.5%

0. 0%25. 0%62. 5%31:3%

n/a

n/a

n/a

0. 0%51.4%

7. 7%10.2%

0.9%

Proposed 2018 Budget9/11/17


Tax Levy

Tax Levy - Debt Service

State & County Revenue

Photocopy RevenueInterest

Other Revenues

Appropriation from (Additionto) Working Capital

Total Revenues

2016Actual

$4,579,304548,599

1, 585, 825

9,0546,054

148,951

89,266

$6, 967, 053

Total Revenues

2017Revised

Budget

$4,579,304108,762

1, 622, 760

9,6004,000

149, 450

247,475

$6, 721, 351

2017Actual

6/30/2017

$2, 289, 654

108,762939,890

5,0134, 861

75,973

$3,424, 153

2017Estimated

$4, 579, 304

108,7621,622,760

9, 600

4, 000

149,450

247, 475

$6,721,351

2018ProposedBudget

$4, 611, 355

114, 456

1, 800,28010, 100

7,000140, 300

100,000

$6, 783, 491

9/11/17


Personnel

Salaries

Health Insurance

Other Benefits

Library MaterialsLibrary SuppliesBuildings & GroundsComputer & EquipmentMaintenance


Travel & TrainingCapital OutlayOther ExpensesDebt Service

Total Expenditures

2016Actual

$3,255,478774,018528,065530,495141, 229618, 855

253,34578, 90130, 459

6, 436204,298548, 599

$6,970, 177

Total Expenditures

2017Revised

Budget

$3, 374, 213868,800569,465540, 391158, 113712,442

278,29975, 98132,000

2, 885108,762

$6, 721, 351

2017Actual

6/30/2017

$1,568,500

293, 580324, 432

68,629342,271

183, 47233,60420, 116

791108,762

$2, 944, 157

2017Estimated

$3,374,213868,800569, 465540, 391158, 113687,442

278,29975,98132, 000

2, 885108, 762

$6,696,351

2018

ProposedBudget

$3,358,487808, 467582, 966575,000172,076671,335

284,264146,26042, 00025,000

3, 180114, 456

$6,783,491

9/11/17



Agenda Item: 6.Subject: 2018 Organizational ChartBackground:

Attached is the proposed 2018 Organizational Chart

Recommended Action:Approve the attached 2018 KPL Organizational Chart and receive and file this LibraryBoard Information Sheet and attachment.

Maintenance Superintendent

Building Maintenance (120)

InterimHeads of

Adult and

DigitalServices

(80)

AdultLibrarians

(92)

DigitalStrategyLibrarian(39)

PublicProgramsLibrarian

(39)

Research &TechnologyGuides

(197)

Kenosha Public Library Organization Chart January 2018

BOARD OF TRUSTEES

DIRECTOR

Customer Experience Manager

Head of YouthServices (40)

Teen Librarian

(39)

YouthProgrammingLibrarian (39)

Early LiteracySpecialists(164)

OutreachCoordinator

(40)

OutreachLibrarian (39)

YouthOutreachLibrarian (78)

Driver/ Clerks(92. 5)

Aides (84.25)

CirculationServices Manager

(40)

Simmons/UptownCirculation Team

Leader (40)

Library Clerks (111)Aides (145)Guards (50)

NorthsideCirculation TeamLeader (40)

Library Clerks (84.5)NS Aides (78.5)Pages (84)

SouthwestCirculation TeamLeader (40)

Library Clerks (152)Aides (122)Pages (116)

Head of Administrative Services/StaffTraining (40)

Administrative Secretary (19. 5)/AccountingClerk (19.5)

Communications Specialist (40)Communications Assistant (40)

Accounting Assistant (40)

I Assistant Director for Support Services

Head of CollectionServices

Collection Librarian

(39)

Collection Services

Team Leader(40)

Library Clerks (194)

NetworkAdministrators(78)


IllIll Library Board Information Sheet

Agenda Item: 7.Subject: 2018 Pay ScheduleBackground:

Attached is the proposed Pay Grade Schedule reflecting a 1. 9% increase effective July 1,2018 as presented in the 2018 Operating Budget.

Recommended Action:

Approve the proposed Pay Grade Schedule reflecting a 1. 9% increase effective July 1,2018 as presented in the 2018 Operating Budget.

2018 Kenosha Public Library Pay Grade Schedule1.9% Increase at July 1, 2018

Assistant Director for Support Services

Customer Experience ManagerMaintenance Superintendent

Head of Administrative Services & Staff TrainingHead of Collection Services

Head of Adult & Digital ServicesHead of Youth Services

Circulation Services ManagerNetwork AdministratorsOutreach Coordinator

Collection Services Team LeaderCirculation Team Leader

Accounting AssistantCommunication Specialist

Collection Services Librarian

Adult Services LibrarianOutreach Librarian

Public Programs LibrarianYouth Services LibrarianTeen Librarian

Digital Strategy Librarian

Communications Assistant

Building Maintenance

Research & Technology GuidesEarly Literacy Specialist

Library ClerkDriver/ClerkAccounting ClerkAdministrative Secretary

Library Aide

Library Page

Guard/Maintenance Helper

Step A Step B Step C Step D Step E Step F Step G

Pay Grade 1 Monthly 6,408 6, 538 6, 665 6, 794 6, 920 7, 049

Pay Grade 2 Monthly 5, 640 5, 770 5, 900 6, 024 6, 153 6, 281

Pay Grade 3 Monthly 4, 872 4,999 5, 127 5, 258 5, 384 5, 513

Pay Grade 4 Monthly 3, 776 3, 908 4, 035 4, 166 4, 293 4, 421

Pay Grade 5 Monthly 3,678 3,815 3,962 4,094 4, 234 4,375 4, 518Hourly 21. 76 22. 57 23. 44 24. 22 25. 05 25. 89 26. 73

Pay Grade 6

Pay Grade 7

Pay Grade 8

Pay Grade 9

MonthlyHourly

MonthlyHourly

MonthlyHourly

Monthly

3, 65921. 15

3,32619.23

3, 15118.64

2,58815. 31

3, 77521.82

3,47920. 11

3,28619. 44

2, 73116. 16

3, 90422.57

3,63220. 99

3, 42220.25

2,86616. 96

4, 03023.29

3,78421. 87

3,55621.04

3,00417.78

4, 16124.05

3,93422. 74

3,69421. 86

3, 15118.64

4, 29024.80

4,08823. 63

3,82622. 64

3,28819.46

4, 41525.52

4, 24024. 51

3,96223. 44

3,42920.29

Pay Grade

Pay Grade

10

11

Hourly

Hourly

10. 49

8.30

10.88

8.67

11.31

9.04

11.67

9.48

12.06

9.83

12

10

. 46

. 25

12.83

10.62Proposed 8/4/2017

The official rate of pay for full-time employees is the monthly rate.

The official rateofpayforthe part-time employees is the hourly rate.

2018 Kenosha Public Library Pay Grade Schedule1.9% Increase at July 1, 2018

Step A Step B Step C Step D Step E

Director

Monthly 7, 236 7, 705 8, 163 8, 627 9,095

The official rate of pay for full-time employees is the monthly rate.The official rate of pay for the part-time employees is the hourly rate

Proposed, KPL Finance/Personnel Committee Effective 1/1/18


IllLibrary Board Information Sheet

Agenda Item: 8.Subject: KPL Capital Improvement PlanBackground:Common Council has approved funding for the attached list of library Capital ImprovementPlan projects for fiscal year 2018-2022.

Recommended Action:

Approve CIP Plan as presented. Receive and file this Library Board Information Sheet.

2018-2022CITY OF KENOSHA

CAPITAL IMPROVEMENT PLAN

Project Number:LI-08-001Project Name: Library Building Improvements

Description: This fund provides capital for major repair of library facilities.Uptown Library exterior doorsSimmons Library window wells, front door replacement, asbestos removal.Design Engineering - Contract with Harboe Architects for historic review and buildingmanagement plan for Simmons.

Location: Simmons Library (71 l-59th Place), Uptown Library (2419-63rd Street)

Justification: Improvements are necessary to address deteriorating conditions of the library facilitiesparticularly Uptown (1925) and Simmons (1900). An historic review from a trained architectwill aid us in understanding future management investments at Simmons.

C&mprehensive Plan/Report

Name:

Date:

Estimate/Source: $517,000; Source: Harboe Architects

Change in Annual Operating Costs: Neutral -

Expenditures

Description

Contracted Design/Engineermg

Uptown Retaining Wall

Simmons Window Well Repairs

Simmons Front Door

Uptown Exterior Doors

Simmons Asbestos Removal

Total

Approved2017

32,200

60,000

92,200

Requested2018

150,000

150,000

Requested2019

7,300

40, 000

75,000

122,300

Requested2020

2,500

100,000

50,000

152,500

Requested2021

Requested2022

Total Requested2018-2022

159,800

40, 000

75,000

100,000

50, 000

424,800

Funding

Source

CIP

Outside Funds

Total

Approved2017

92,200

92,200

Requested2018

125,000

25,000

150,000

Requested2019

122,300

122^00

Requested2020

152, 500

152,500

Requested2021

Requested2022


399,800

25,000

424,800



Project Number: LI-15-002Project Name: Technology

Description: 20% support for dark fiber project over 4 years.

Location: All Library Locations

Justification: The library's focus on digital training in support of workforce development and literacydemands a strong, modem infrastmcture. Through federal Erate funding, KPL leveraged80% funding to light dark fiber and increase data speed 10 times.

Comprehensive Plan/Report

Name;

Date:

Estimate/Source: $ 131,432; Source: Midwest Fiber, ClearCom


Expenditures

Description

Public Computer Replacement

Fiber Connectivity Project

Total

Approved2017

50, 000

20, 358

70,358

Requested2018

20, 358

20358

Requested2019

20,358

20^58

Requested2020

20,358

20^58

Requested2021

Requested2022


61, 074

61,074

Source

CIP

Other

Total

Approved2017

45,358

25, 000

70358

F

Requested2018

20,358

20,358

iinding

Requested2019

20,358

20,358

Requested2020

20,358

20^58

Requested2021

Requested2022


61,074

61,074

Project Number:Project Name:

Description:



LI-15-003Library Automation

KPL has installed automation equipment to check in and sort library materials, allowing usto transfer staff to direct patron service through children's literacy education, outreach toseniors and summer parks programs. The new systems are able to be expanded slightly toprovide even more sorting options.

Northside and Southwest Locations

KPL now offers direct access to library collections in Kenosha, Racine and Walworthcounties. In 2018, we will add a partnership with Janesville and Beloit to expand outcatalog even further to Rock County. Our business continues to grow. Automating inventoryfunctions allow us to increase public service.


Name: Materials Flow Management ConsultationDate: 03/15

Estimate/Source: $44, 000; Source: RFID Library Solutions bid


Location:

Justification:

Expenditures

Description

Automated Return Handling

Automation Expansion

Total

Approved2017

235,000

235,000

Requested2018

44,000

44,000

Requested2019

Requested2020

Requested2021

Requested2022


44, 000

44,000

Funding

Source

CIP

Total

Approved2017

235,000

235,000

Requested2018

44, 000

44, 000

Requested2019

Requested2020

Requested2021

Requested2022


44,000

44,000

Project Number:Project Name:

Description:

Location:

Justification:


CAPITAL EVIPROVEMENT PLAN

LI-18-001Outreach Vehicles

Purchase 2 smaller outreach vehicles. One vehicle will be specialized for children and willbe focused on school and daycare visits, parks programs and events, taking programs, booksand technology to Kenosha's neighborhoods. The other vehicle will be focused on adultaudiences. Kenosha Public Library Foundation will fundraise to contribute to this project.

City Wide

The library's strategic plan emphasizes outreach to schools, community events, institutionsthat care for the elderly and the very young, summer parks programs and senior centers.Our aging bookmobile has become unreliable and cannot access many locations because ofits size and turning ability. This plan, supported by matching funds provides for more agile,smaller specialized outa-each vehicles.


Name:

Date:

Estimate/Source: $300, 000; Source: OBS/Farber/LDV Vehicle Specialist


Expenditures

Description

Bookmobiles

Total

Approved2017

Requested2018

150, 000

150,000

Requested2019

150, 000

150,000

Requested2020

Requested2021

Requested2022


300,000

300,000

Funding

Source

CIP

Library Foundation

Total

Approved2017

Requested2018

100,000

50, 000

150,000

Requested2019

100,000

50,000

150,000

Requested2020

Requested2021

Requested2022


200,000

100,000

300,000



Agenda Item: 9.Subject: 2018 Business Plan

Background:Attached is the 2018 Business Plan.

Recommended Action:

Approve the KPL 2018 Business Plan, and receive and file this Library Board InformationSheet and attachments.


Library Board Information Sheet

Agenda Item: 10.Subject: 2018 Fiscal PolicyBackground:The Director has reviewed the KPL Fiscal Policy and recommends revisions to LibraryFunds and Fund Descriptions. Funds ending in 2017 are recommended to be closed. 2017Project Funds with unexpended revenue will remain open until all funds are expended.Funds new to 2018 are proposed.

Attached is the proposed revised policy.

Recommended Action:

Approve the attached 2018 Fiscal Policy and receive and file this Library Board InformationSheet and attachment.

ENOSHAPUBLIC LIBRARY201 ST Fiscal Policy

The Board of Trustees of the Kenosha Public Library adopts and makes public the following writtenpolicies.

F/'sca/ Authority

Section 43. 58 of the Wisconsin Statutes grants the Library Board exclusive control of the expenditureof all monies collected, donated, or appropriated to the Library. The Library Board approves theannual budget of the Library and delegates the responsibility for the management of Library moniesto the Library Board Treasurer and Library Director according to this policy.

Accounting Policies

Basis of Accounting

The accounts of the Library are maintained on the modified accrual basis. All Library monies areconsidered part of the Library Fund or the Library's Trust Funds. The Library Fund includes theGeneral Fund, the Pe^efe^Grant-Supported Projects Funds, the Vohiolo and Equipmont-4-wtete-, theContingency Reserve Funds, Internal Project Funds, and Enterprise Funds. Trust Funds includeexpenses and revenues connected with gifts and memorials donated to the Library. The Library'sfiscal year is the calendar year. All accounts of the Library shall be independently audited annuallyaccording to generally accepted accounting practices.

Deposit & Transfer of Funds and Assignment of Interest

The Kenosha Public Library maintains a checking account with JP Morgan Chase Bank, acollateralized interest bearing savings account with JP Morgan Chase Bank, and an interest bearinginvestment account with the State of Wisconsin's Local Government Investment Pool. Monies held in

JP Morgan Chase Bank checking account are for current expenses. To meet Library cash needs andmaximize interest earned, the Library Board Treasurer or the Library Director or their designatedLibrary Administration staff member is authorized to transfer funds among the accounts maintained bythe Library. Interest is prorated as revenue to the Library's various funds according to each fund'sproportion of the monthly balance of all funds.

Approval of Library Expenditures

Monthly, the Library Director prepares and presents to the Library Board a list of bills for approval.The Library Board Treasurer and Library Director or Assistant Library Director are authorized to makepayment for budgeted expenses in advance of such approval in order to take advantage of discountsor to meet due dates. Such payments are ratified by the Board with the monthly list of bills. No drafton a checking account of the Kenosha Public Library is valid without the signatures of both the Library

Approved, KPL Board of Trustees - December 12, 2017 Last Reviewed: 1/10/17 pg. 1

Board Treasurer and Library Director or Assistant Library Director, and only one of these signaturesmay be a facsimile.

The Library Director reports monthly to the Library Board on the year-to-date status of revenues andexpenditures in the Library's General Fund. The Library Director also presents a quarterly financialstatement to the Library Board on the year-to-date activity and balance in each fund of the Library.

Disbursement of Funds to the Kenosha Public Library Foundation

The Library Board may approve the disbursement of trust funds, bequests, or donations of $500 ormore received or held by the Library to the Kenosha Public Library Foundation on the followingconditions: 1) that such transfers take place only with the consent of the donor or the authorizedrepresentative of the donor's estate, and 2) that such transfers require the Kenosha Public LibraryFoundation Board to agree that all transferred funds and any future interest or investment earningsfrom those funds be used exclusively for the intent and purpose stipulated by the donor or theauthorized representative of the owner's estate.

2016 Library Funds and Fund Descriptions

The Kenosha Public Library maintains the following funds and groups of funds for the followingpurposes.

100 General Fund

. for all general operating expenses and revenues of the Library

200 Fodoral Projooto Fundo Grant-Supported Project Funds

. for all expenses and revenues connected with Library Board approved projects funded throughoutside granting agencies

. for all oMponooo and rovonuoo connootod with Library Board approvod fodoral projooto oorriodout by tho Librae

36© Konooha Gonnooto (L6TA) $16,028 (Opon Fund January 1, 2016) Closed 12/31/17ff

Now Fundo:

263 KPL Hartnorohip Supporto Groativo Economy (LSTA) $21, 580 (Opon January 1, 2017) Notfunded

261 KGLS WiPi Printing/ Digital Signaturo Podo (LSTA) $0, 010-^©pon January 1, 304^ Closed12/31/17fl

&56 KPL Programo on tho Road (LSTA) $11,208 (Opon Januar)' 1, 2017) Not Fundedfl266 Litoraturo for Life: Inmatoo Talldng About Boolio (WHO and FOL) $2, 610 (Open January 1,804^ Closed 12/31/17fl

267 Strongthoning Gommunitioo Through Librarioo Minigrant (ALSO) $0,000 (Opon Doocrabef-10, 2016) Closed 12/31/17fl

New Funds:


258 American Dream Adult Literacy Grant $10, 000 (open fund January 1, 2018)259 Meijer Nutrition Training Grant $21, 000 (open fund January 1, 2018)260 NEA Big Read $15, 000 (open fund January 1, 2018)

300 Trust Funds

. for expenses and revenues connected with gifts and memorials donated to the Library

307 Friends of the Library Fund, for gifts authorized by the Friends of the Library

320 Kenosha Public Library Foundation, for gifts authorized by the Kenosha Public LibraryFoundation (opened January 1, 2018)

399 General Gifts and Memorial Fund, for gifts to the Library

400 Vohicle<«d Equipment Fundo^T

for tho ooot of roplaoomont or now purchaoo of Library vohicloo and oquipmont not budgotod intho Conoral Fund and fcx-whieh rolatod-e»(ponooo and rovonuofrWtH-apon-nwro than ono fiooQl

44.1. KCL8 County Library Computor Notwork Pund, for granto from tho Konocha CountyLibrary Syotom to aooiot tho Konooha Publio Library with oontral oito cofftptrter-memtonance-cooto for tho County Library Gomputor Notworl(.^

443 KGLS Data Tolooommunioationo Fund, for granto from tho Konooha County LibrarySyotom to aociot tho Konooha Publio Library with ongoing data tolooommunicotionoeooto aooociatod with ito partieipation in tho County LibiEar^Gefi?»pfeiter-Network-fl

448 KGL8 Gomputor Maintonanoo and Ropair Fundo, for granto from tho Konooha CountyLibrary Syotom to aooiot tho Konooha Publio Library with poriphoral computoroquipmont and mQintononoo and ropair cooto aooooiatod with ito participQ tion in tho

GefcH->ty44S3rafy-Gwr»putor Notwofk-fl

500 Contingency Reserve Funds

. for unexpected health insurance losses

501 Health Insurance Reserve Fund - At the end of each year, any monies budgeted in theGeneral Fund for health insurance costs which remain unexpended shall be depositedin the Health Insurance Reserve Fund. When health insurance expenses in the GeneralFund exceed the amount budgeted for that purpose, monies from the Health InsuranceReserve Fund shall be used to pay those expenses.

700 Internal Project Funds


. for expenses and revenues for projects not supported by general fund or external grants

704 Strategic Plan Action Fund -To fund the implementation of the Strategic Plan.

701 Opportunity Fund, for matching grants and unanticipated project opportunities

900 Enterprise Funds

. for business enterprises run by the Library which are not part of regular Library operations


^JSNOSHA - Kenosha Public Library

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