D-bar-A Scout Ranch 2016 Planning Guide - Michigan Crossroads ...

D-bar-A Scout Ranch

2016 Planning Guide

Dear Scout Leader:

First we would like to welcome you and your Troop to The Ranch and to a truly unique summer camp

experience! We are proud of the Boy Scouts of America’s history and pledge our support to you in helping

develop Scouts into responsible young men. We thank you for making a significant personal commitment of

your time and talent to serve these youth and help instill the values of Scouting through outdoor program.

Our staff is committed to making your summer camp experience the highlight of your Scouting year. The

outdoor setting offers your Scouts the opportunity for outstanding adventures, including canoeing, swimming,

fishing, hiking, nature study, as well as opportunities for advancement. We continually enhance our program to

provide the best well-rounded camping experience for your unit. Each Michigan Crossroads Council camp

provides a distinct characteristic to enhance your outdoor program opportunities.

This guide is constantly being updated to provide you with latest information on our facilities, programs and

tools to help you plan your troop program for the week. For the latest information and changes, please visit our

website at www.michiganscouting.org. Being prepared before arrival at camp can make the difference between

a good experience and a great one.

Our staff is trained to support you in meeting your unit’s objectives. Their goal is to make this week the best

camping experience your unit can have. We are excited that you selected one of our four Michigan Crossroads

Council Boy Scout Resident Camps for your 2016 summer camp experience. Please make our camps your year

round destination for outstanding outdoor program. Let us know what we can do to serve you better. We hope

when you leave us you can say, “It was all that I hoped for and more!”

Yours in Adventure,

Davey Warner Ryan Henderson

Ranch Director Boy Scout Camp Director

810.245.2250 313.618.5822

[email protected] [email protected]

file:///C:/Users/Ryan/Downloads/www.michiganscouting.org

mailto:[email protected]

mailto:[email protected]

Contents Section I: Planning Your Summer Camp Adventure .................................................................................................1

Informing Parents about Camp .............................................................................................................................1

Directions to Camp ................................................................................................................................................2

Camp Fees ..............................................................................................................................................................3

Camperships ...........................................................................................................................................................3

Refunds ..................................................................................................................................................................3

Pre-Camp Leader’s Meetings .................................................................................................................................4

What to Bring to Camp ..........................................................................................................................................5

Items Your Unit Should Provide for Your Campsite .............................................................................................6

Troop Equipment ...................................................................................................................................................6

Your Campsite and Amenities ...............................................................................................................................6

Items Available By Request ...................................................................................................................................6

Site Books ...............................................................................................................................................................6

Section II: Arriving and Departing From Camp .........................................................................................................7

Arriving at Camp ....................................................................................................................................................7

Transportation to and From Camp ........................................................................................................................7

Arrival Time ............................................................................................................................................................7

Check-in Procedures ..............................................................................................................................................7

Sunday's Schedule .................................................................................................................................................7

Fee Payment at Camp ............................................................................................................................................7

Check-out Procedures ............................................................................................................................................8

Section III: Health and Safety ....................................................................................................................................9

Health of Campers .................................................................................................................................................9

Health Officer .........................................................................................................................................................9

Health Forms ..........................................................................................................................................................9

Medical Screening ..................................................................................................................................................9

Medication in Camp ...............................................................................................................................................9

First Aid Policies .................................................................................................................................................. 10

Major Medical Issues .......................................................................................................................................... 10

Emergency Care .................................................................................................................................................. 10

Drinking Water & Hydration............................................................................................................................... 10

Youth Protection in Camp .................................................................................................................................. 10

Barriers to Abuse ................................................................................................................................................ 11

Special Needs Scouts .......................................................................................................................................... 11

Visitor Policy ....................................................................................................................................................... 11

Visitor Meals .................................................................................................................................................... 11

Valuables in Camp .............................................................................................................................................. 11

Camper Security .................................................................................................................................................. 11

Campers Leaving Camp ....................................................................................................................................... 12

Michigan DHS Clearance ..................................................................................................................................... 12

Section IV: Camp Rules and Regulations ................................................................................................................ 13

Emergency Procedures ....................................................................................................................................... 13

Weather Related Emergencies ........................................................................................................................... 13

Camp Vehicle Policy ............................................................................................................................................ 13

Fireworks ............................................................................................................................................................. 13

Personal Firearms ............................................................................................................................................... 13

Alcohol and Drugs ............................................................................................................................................... 13

Tobacco Use Policy ............................................................................................................................................. 13

Shower Facilities ................................................................................................................................................. 14

Bikes on Camp ..................................................................................................................................................... 14

Uniform in Camp ................................................................................................................................................. 14

Section V: Camp Services ........................................................................................................................................ 15

Commissioner ..................................................................................................................................................... 15

Campsite Commissioners ................................................................................................................................ 15

Camp Rangers ..................................................................................................................................................... 15

Garbage ............................................................................................................................................................... 15

Scouts Own Service ............................................................................................................................................. 15

Trading Post ........................................................................................................................................................ 15

Pre-Camp Orders ............................................................................................................................................. 15

Ice .................................................................................................................................................................... 15

Troop Mail Boxes ................................................................................................................................................ 16

Camper Mail ........................................................................................................................................................ 16

D-bar-A Daily News ............................................................................................................................................. 16

Phones in Camp .................................................................................................................................................. 16

Wi-Fi .................................................................................................................................................................... 16

Business Manager ............................................................................................................................................... 16

Food Service ........................................................................................................................................................ 16

Menu ............................................................................................................................................................... 16

Dietary Requests.............................................................................................................................................. 17

Dining Hall Pavilion Procedures ....................................................................................................................... 17

Dining Hall Troop Service Opportunities ......................................................................................................... 17

Section VI: Camp Program ...................................................................................................................................... 18

Open Program ..................................................................................................................................................... 18

Advancement in Camp ........................................................................................................................................ 18

Pre-Requisites .................................................................................................................................................. 18

Flag Ceremonies .................................................................................................................................................. 18

Grace at Meals .................................................................................................................................................... 18

OA Callout and Fellowship ................................................................................................................................. 18

Campfires ............................................................................................................................................................ 19

High Adventure Programs .................................................................................................................................. 19

D-A 5k Mudder ................................................................................................................................................ 19

Counselor in Training Program (CIT) ............................................................................................................... 19

Advanced Horsemanship Program .................................................................................................................. 19

D-bar-A SCUBA Expedition .............................................................................................................................. 19

Areas .................................................................................................................................................................... 19

Aquatics ........................................................................................................................................................... 20

Climbing ........................................................................................................................................................... 20

Ecology Conservation and STEM ..................................................................................................................... 20

Handicraft ........................................................................................................................................................ 20

Dodge City ....................................................................................................................................................... 20

Scout Craft and Summit ................................................................................................................................... 20

Silver Spur Corral ............................................................................................................................................. 20

Shooting Sports ............................................................................................................................................... 20

Evening Program ................................................................................................................................................. 20

Western Night ................................................................................................................................................. 20

Family Night ..................................................................................................................................................... 21

Astro Night ....................................................................................................................................................... 21

Ranch Night Hike ............................................................................................................................................. 21

Zombie Survival Challenge............................................................................................................................... 21

Wilderness Survival Overnight ........................................................................................................................ 21

Tye Dying ......................................................................................................................................................... 21

Ice Climbing ..................................................................................................................................................... 21

Night Rappelling .............................................................................................................................................. 21

Cross-cut Saw and Branding ............................................................................................................................ 21

Nautical Tuesdays ............................................................................................................................................ 21

Primitive Shootout ........................................................................................................................................... 21

OK Corral Shootout .......................................................................................................................................... 22

Helicopter Ride “pilot” .................................................................................................................................... 22

Western Sponge-Sling ..................................................................................................................................... 22

Special Awards .................................................................................................................................................... 22

D-bar-A Ranger Award ..................................................................................................................................... 22

Adventure Patrol ............................................................................................................................................. 22

Longhorn Award .............................................................................................................................................. 22

Ranch Master Award ....................................................................................................................................... 22

Appendixes .............................................................................................................................................................. 23

I. Equipment Request Form ................................................................................................................................ 23

II. Check-in Paperwork Checklist ........................................................................................................................ 24

III. Check-in Procedures ...................................................................................................................................... 25

IV. Routine Drug Administration Form .............................................................................................................. 26

V. Golf Cart Agreement....................................................................................................................................... 27

VI. Ranch Master Award ..................................................................................................................................... 28

Michigan Crossroads Council D-bar-A Scout Ranch 2016 Unit Planning Guide

Revised 11/23/2015 1

Section I: Planning Your Summer Camp Adventure Planning for summer camp should start several months before your unit arrives at camp. As a unit leader it is

your responsibility to insure your Scouts are prepared to accomplish their personal goals. Here are some

suggestions to help you ensure that this happens.

Ensure all youth and adults are aware of and have appropriate paperwork that is to be collected upon check-

in. See Appendix II for details

Adults

o DHS Central Registry Clearance Letter

o Proof of BSA Membership (membership card or official unit roster from FSC office)

o Proof of current training in Youth Protection

o Current BSA Health & Medical Record parts A, B and C

Youth

o Current BSA Health & Medical Record parts A, B and C

Unit

o Three (3) copies of your unit’s summer camp roster

Talk to each Scout and let him set his own goals for camp. Show him the camp program and help him create a

schedule prior to camp to achieve these goals. At a troop meeting, take a few minutes with each Scout to

discuss their summer camp agenda.

Attend a pre-camp leader’s meeting in person or virtually. Schedule will be released in early January 2016.

Some troops find it helpful to hold a “Summer Camp Planning Meeting” prior to camp to review with Scouts and

parents what they need to bring to camp. At this meeting have information packets about camp, finalize all

camp related paperwork, ensure that all the health forms are filled out completely and the needed troop gear is

lined up.

Most of all, remember that summer camp is a different adventure for each Scout that comes to camp. It is

important that each Scout chooses their own adventure and make their own decisions regarding program

participation and that you utilize older Scouts to help younger Scouts prepare for camp.

Meet with your Senior Patrol Leader. Find out if this Scout is going to camp, and if not, elect a summer camp

SPL. Include your SPL in all camp related planning and empower him to make some of the unit's decisions. At

camp, the majority of communication to troops will occur through the unit's SPL.

Lastly, have a serious conversation with yourself. Your camp goal should be to help all your Scouts meet their

camp goals. Review the program and the things your Scouts are interested in so you can help them achieve

their goals.

Informing Parents about Camp Successful troops hold at least one or more informational meetings for parents before camp. These meetings

can be held during troop meetings or a Court of Honor. Parents need to be informed about all of the details

regarding summer camp. Camp rules, visitor policies, personal equipment needs, as well as departure and

arrival times should all be addressed in this meeting.


Revised 11/23/2015 2

Directions to Camp From the West & North

1. Follow I-69 East and exit on Exit 155 “M24 South”

2. Turn right and head South for 2.7miles

3. At this point, Make a U turn marked “Hunters Creek Rd” and go 1 mile

4. Turn right on Metamora Rd and go 1 mile

5. Turn left on Sutton Rd and go 1 mile, the Ranch will be on your right

From the South

1. Follow I-75 North and exit on Exit 81 “M-24N/Lapeer Rd”

2. Follow M-24 North for 19 miles

3. Turn Right on Sutton Rd and head East for 4 miles

4. The Ranch will be on your right

From the East

1. Follow I-69 West and exit on Exit 155 “M24 South”

2. Turn right and head South for 2.7miles

3. At this point, Make a U turn marked “Hunters Creek Rd” and go 1 mile

4. Turn right on Metamora Rd and go 1 mile

5. Turn left on Sutton Rd and go approximately 3 miles, the Ranch will be on your right


Revised 11/23/2015 3

Registering for Camp

All troop reservations can be made at:

https://scoutingevent.com/?dbara2016sc

Choose the week you would like to attend

Next, click on “Register Online”

Follow along and enter the required information, note that this will only register your unit for camp. Once you have registered your unit and paid the deposit you can begin registering Scouts in your unit.

Camp Fees Camper fee - $300 if paid before May 1, 2015

o Fee rises to $315 if paid on May 2 or later

o Fee does NOT rise for WEBELOS Crossovers or brand new Boy Scouts

Full Week Leader fee - $135

o Partial Week Leader fee - $27/day

Below is the payment schedule:

At time of reservation - $200 deposit/unit due

February 1, 2016 - $50/Scout due

April 4, 2016 - $100/Scout due

o Begin selecting Merit Badge classes for individual Scouts

May 1, 2016 – Balance due

Camperships The Michigan Crossroads Council provides limited assistance on an individual basis to those MCC Scouts who

could not otherwise attend summer camp due to financial hardship. Camperships will be administered by each

Field Service Council and forms are available from each Field Service Area Council Service Center. The Scout’s

Field Service Council will make the determination on Camperships and inform your unit leader. Completed

Campership forms are due by April 1st. Scouts who apply for a campership are still responsible for remaining

camp fee balance due (if any) and must adhere to the Payment Schedule.

Refunds Event fees are final except in a limited number of circumstances where a refund may be granted. Refunds may

be given only if the following circumstances are brought to a Council employee’s attention. Individuals/Groups

that cancel their reservations 30 days or more prior to the event date will receive a refund of fees paid less a

15% administrative service charge. No refunds will be given for cancellations made less than 30 days prior to the

event date. Any/all refund requests must be made within 30 days of the event date. No refunds will be given for

any Scout not attending Boy Scout Summer Camp who was listed & paid for on the May camp roster.

Alternately, Boy Scout Summer Camp fees may be transferred to another Scout or leader attending. No pro-

rated fees will be given to Scouts wishing to attend a partial week at Boy Scout Summer Camp.

https://scoutingevent.com/?dbara2016sc


Revised 11/23/2015 4

1. The registered participant has an illness preventing participation in the event and has a signed statement from a medical doctor or healthcare practitioner. The written order must be provided to the Michigan Crossroads Council, 137 S. Marketplace Blvd., Lansing, MI 48917.

2. In the event of the death of an immediate family member (parent, grandparent, brother, sister or anyone else living in the house with the participant). The Council will consider other deaths, which may affect the participant, on a case-by-case basis.

3. Only an employee of the Michigan Crossroads Council may authorize a refund for a Council sponsored event.

4. Any refund of monies for the event is then based on the money paid to the Council minus the deposit and any money sent to another agency or company for the event. The remaining money is refundable as long as the participant meets the above requirements. Any money that has been sent to another agency or company is considered issued and not refundable.

5. Any event that does not have a deposit, but has an event fee, will be assessed a 15% service charge before any refund is issued. All remaining money is refundable. Again, the participant must meet the above requirements.

Processing these refunds for summer camp may not take place until after the camping season due to the review process. Once approved it takes between two to three weeks for a check to be run and mailed.

Deposits

Deposits are non-refundable. The following will apply for any deposit made for a Council sponsored program.

1. Deposits are not refundable. Any cancellation, once the deposit has been sent to the Council, will be forfeited.

2. Deposits may be transferable to another participant that takes the entire slot for that event.

To view the full payment policy of the Michigan Crossroads Council, visit michiganscouting.org/PaymentPolicy

Pre-Camp Leader’s Meetings Prior to camp, we will be inviting you to attend one of multiple leader meetings. These are vital to your unit's adventure at camp. In these meetings we will be able to distribute information for camp and answer the questions you have about camp. Your unit should attend at least one of these meetings to be fully prepared for a fantastic time at D-bar-A. Dates will be announced in early spring.

http://www.michiganscouting.org/PaymentPolicy


Revised 11/23/2015 5

What to Bring to Camp

Camp Equipment Clothing (cont.)

___ Basic First Aid Kit* ___ Sweatshirt or Light Jacket*

___ Sleeping Bag/Blankets ___ Long Pants (required for horses)

___ Pillow ___ Rain Gear

___ Day Pack (20-30L) ___ Sturdy Shoes

___ Tarp/Ground Cloth ● Any horseback riding requires long pants &

___ Folding Pocketknife* closed toe/heel shoes

___ Compass* Personal Gear

___ Water Bottle* ___ Soap, Shampoo*

___ Flashlight w/ Extra Batteries* ___ Deodorant*

___ Insect Repellent* ___ Towel & Washcloth*

___ Sunscreen* ___ Toothbrush & Toothpaste*

___ Sunglasses* Miscellaneous

___ Watch ___ Bible or Devotional Book

Clothing ___ Scout Handbook*

___ 1 Field Uniform ___ Merit Badge Pamphlets*

(Shirt, pants/shorts, belt ___ Notebook & Pens/Pencils*

socks, hat, neckerchief) ___ Fishing Gear*

___ OA Sash (if member) ___ Sports Equipment

___ Camp T-Shirt* ___ Camera

___ 5-6 Extra T-Shirts ___ Spending Money

___ Underwear (enough for 7 days) ___ Lockable Box

___ Socks (enough for 7 days) ___ Stamps & Envelopes

___ Swim Suit & Beach Towel ___ Work Gloves

___ Mountain Bike for getting around camp


Revised 11/23/2015 6

Items Your Unit Should Provide for Your Campsite Troop Flag

Troop First Aid Kit (suggested items in appendix)

Lockable Medication box & completed “Routine Drug Administration Sheet”

Troop Merit Badge Pamphlet Library*

Water Containers (Igloo Coolers)

Rope & Binding Twine

Materials for Campsite Bulletin Board

Ax Yard equipment

Lanterns American Flag

*can be purchased in the Trading Post at camp

Troop Equipment Troops are more than welcome and encouraged to bring their own troop tents and canopies. D-bar-A is not responsible for damages to troop owned equipment used. Please consider what is above your tent before you set it up. Information on choosing good tent sites can be found in the BSA Handbook.

Your Campsite and Amenities There are two types of camp sites available at D-bar-A. There are cabin sites and tent sites. The following items are provided at every site: Rake Shovel Fire Extinguisher Bulletin Board Flagpole Latrine 15ft of Hose Water Source Fire Pit Cabins are all equipped with a refrigerator, propane stove and bunks. The following sites are cabin. All cabin sites are accompanied by a large area for tents. Any use of cabins for sleeping must follow BSA Youth Protection Guidelines. Indian Wood Arrowhead Chippewa Fair Oaks Little Prairie Johnstone Rawhide Tall Timbers High Point The following sites are the available tent sites Riverside Whispering Trees Migisi Aspen Grove

Items Available By Request As more and more troops choose to bring their own equipment, D-bar-A is prepared to provide the following equipment at request. There is no charge for any of this equipment but your unit should fill out and submit at least two (2) weeks in advance the “Camp Equipment Request” form found in the appendix. Canvas Tents Dining Tarps Canvas Cots Picnic Tables

Site Books Each unit will be provided with a Site Book at the beginning of each week. In the site book will be information pertaining to your week at camp. Copies of the camp schedule as well as specific information about your site will be contained in the book.


Revised 11/23/2015 7

Section II: Arriving and Departing From Camp

Arriving at Camp All adult leaders and campers camping at the Ranch must be registered members of the Boy Scouts of America and must be registered for the current camping session.

Transportation to and From Camp Transporting the Scouts, unit equipment and personal gear is the shared responsibility of the unit committee and the parents. Parking at camp is limited, therefore carpooling is highly encouraged. All vehicles will be parked in the camp parking lot located at Riverside Field.

Arrival Time Check in for camping sessions begins on Sunday at 1pm. You may arrive any time between 1pm and 3pm. Please do not arrive prior to 1pm. Our staff will be spending the morning preparing for your arrival and will not be ready to greet you. Lunch should be eaten en route to the Ranch as it will not be available for your unit upon arrival.

Check-in Procedures 1. After arriving, please proceed to your campsite and meet your Campsite Commissioner. Unhitch troop

trailers in your campsite and unload all of gear from vehicles. 2. Your SPL with the assistance of your Campsite Commissioner will organize your scouts to start the check

in process. 3. Vehicles will be moved out of the campsite and to the camp parking lot. 4. The Scoutmaster will now proceed to the camp office to check-in. Scoutmaster’s should bring all

required paperwork found in appendix II “Check-in Paperwork” 5. Scouts will be given a tour of camp by their Campsite Commissioner and meet back up with Adult

Leaders at the Parade Field. 6. Scouts and Adult leaders will then complete a Dining Hall Orientation, a Shooting Sports Safety talk, a

Medical Screening and Swim Checks afterward. 7. Your Campsite Commissioner will take your unit back to your campsite. Your Troop’s SPL and Campsite

Commissioner will now count and inspect any camp provided equipment.

Sunday's Schedule

1pm-3pm – Check-In

2pm-5pm – Swim Checks

5:45pm – Dinner

7:00pm – Leader Meeting

8:15pm – Opening Flags and Campfire

Fee Payment at Camp Any fees or refunds applying to your unit can be cleared up with the Business Manager at your assigned Friday 'Business Check-out.' Camp fees should be paid with check or cash. We do not accept credit cards for camp fees.


Revised 11/23/2015 8

Check-out Procedures 1. During the week please sign up for a check-out time on the bulletin board in the Jack Lord Office.

a. Your financial check-out will occur on Friday between 9am and 5pm. b. Final Unit check-out begins Saturday at 8:00am. All units should complete check out and depart

from camp by 10:00am. 2. On Saturday, a continental breakfast will be brought to your campsite by your Campsite Commissioner.

a. After breakfast your Campsite Commissioner will lead you through the campsite portion of check-out including:

i. Counting and inspecting all equipment borrowed from camp ii. Policing your campsite

iii. Ensuring that all campsite equipment is there and functioning 3. The Scoutmaster should proceed to the Office with the Campsite Commissioner to complete check-out

with the Camp Clerk, turn in the weekly evaluation, the Sitebook, the Medical folder with the Routine Drug Administration form, Medical lockbox (if you borrowed one). Once these things have been turned in you will receive your troops camp patches and buddy tags.

4. After the administrative check-out is complete, your Campsite Commissioner will dismiss your unit from camp.


Revised 11/23/2015 9

Section III: Health and Safety Health of Campers Each Scout and adult leader participant at D-bar-A should be aware of the vigorous nature of living at camp.

Strenuous activity may include one or more of the following: high heat and humidity, high pollen count, a lot of

walking, fatigue and physical competition, exposure to bees and insects, poisonous plants, occasional

encounters with wildlife etc. While camp life is not exactly “roughing it” like high adventure treks, exposure to

these elements requires relatively good health.

Adult leaders must also be in good health if they are to fulfill their role of supporting Scouts

at camp. Sometimes the special needs of adults place stress on camp resources and divert

from the purpose of Scouting – to serve youth. Please understand that we will work our

hardest to accommodate your special needs, however each individual should honestly asses

themselves in consultation with their physician for fitness to attend camp.

Health Officer A full time health officer is on duty during camp to provide medical services for incidents beyond the ability of

the unit. Remember, Troops are expected to render first aid for minor cases. The health officer will serve as the

first line of care for any first aid beyond the level of the unit. They will lead Medical Screenings, take care of sick

or injured Scouts and leaders. Each troop is responsible for basic first aid supplies.

Health Forms All participants (including Adults) who attend camp at D-bar-A MUST bring parts A, B and C of the “BSA Annual

Health and Medical Record” filled out and signed by a physician. This is the ONLY medical form that will be

accepted. School and sports physicals are not acceptable.

Medical Screening Upon arrival, every participant (youth and adult) will have a health screening by a member of our staff trained

by the health officer. Please help us by having a copy of your unit’s camp roster. Additionally, each Scout should

have their Health and Medical Record and any medication in hand. For Scouts AND ADULTS with medicine, see

the Medication in Camp Section Below.

Medication in Camp All prescription drugs taken regularly by Scouts and adult leaders should be communicated to the Health Officer

during Medical Screening on Sunday. All participants taking medication need to fill out the “Routine Drug

Administration Form” (appendix III.) for each medication they take prior to Medical Screening. All medication

at camp should be in the original bottle that includes the Scouts name, troop number and prescription

information. Please only send enough medication for the week at summer camp.

All medication in camp MUST be kept in a lockable box. If you do not have one, we can provide you with a

box and a lock for the week. The only exceptions to this would be medications where locked storage is

contraindicated (e.g., Albuterol inhalers, Epi-Pens, Nitroglycerin tablets and etc.) .


Revised 11/23/2015 10

First Aid Policies All major health care problems and first aid will be handled by a Health Officer, who is available 24 hours a day.

Units should take care of minor first aid issues in their camp site. Any first aid issues that occur in D-bar-A

Program Areas are documented by the area director and the Health Officer is informed.

Major Medical Issues In the event of; an unconscious person; suspected head, neck and back injuries; broken bones and etc.; the

victim should not be moved unless in a life threatening position (e.g. underwater). Contact the Health Officer or

Camp Administration immediately.

Emergency Care D-bar-A has written agreements with local hospitals and EMS. In the event that a person needs emergency care,

the Scoutmaster and parents of the Scout (if a youth) will be notified. Depending on the nature of the

emergency, the unit’s adult leaders or EMS will transport the Scout to the hospital. Below are the addresses and

names of the hospitals that D-bar-A uses.

Lapeer Family And Urgent Care

1794 N Lapeer Rd Suite A

Lapeer, MI 48446

(810) 245–1800

Lapeer Regional Medical Center

1375 N. Main St.

Lapeer, Michigan 48446

(810) 667-5500

Lapeer EMS

3565 Genesee Rd

Lapeer, MI 48446

(810) 664–2927

Drinking Water & Hydration Due to the amount of physical exertion and heat/humidity at summer camp it is crucial that all Scouts and

Leaders are drinking adequate water during the day. We recommend that each Scout drink at least 64oz of

water each day. Each program area has a water source where Scouts can fill their water bottles. Remember to

Hydrate, Hydrate, Hydrate! Scouts need to carry a personal water bottle. Bottles are available in the camp

trading post.

Youth Protection in Camp All adults in camp need a current certificate of training in BSA Youth Protection prior to coming to camp. All

staff, regardless of age, have current training in Youth Protection.

At all times in camp, two deep leadership will be enforced. If you notice any violations of Youth Protection

policies, please bring them to the attention of the Camp Director immediately.


Revised 11/23/2015 11

Barriers to Abuse The Boy Scouts of America believes that its top priority is to protect the safety of children. The BSA has

developed “Barriers to Abuse within Scouting” that create safer environments for young people involved in

Scouting activities. All Scout leaders must comply with these policies. Violations of these policies put Scouts at

risk and will result in disciplinary action, including expulsion from camp and revocation of membership. All camp

staff members are required to understand these policies and report any suspected violations as directed by the

camp director.

For more information on Barriers to Abuse visit:

http://www.scouting.org/BSAYouthProtection/Policies_and_Training/Barriers_To_Abuse_Within_Scouting.aspx

All campers are expected to conduct themselves in accordance with the principles set forth in the Scout Oath

and Scout Law. Physical violence, hazing, bullying, theft, verbal insults, ethnic slurs, crude or sexual jokes,

pornography, demeaning behavior, and drugs and alcohol have no place in Scouting and may result in

discipline up to, and including, the revocation of membership.

Special Needs Scouts Youth with special needs need to be brought to the attention of the Camp Director and Program Director at

least two weeks prior to coming to camp. We will work with Scouts with special needs. Each program area will

have a plan to accommodate Scouts with special needs.

Visitor Policy Visitor hours are from 9am-9pm with the exception. All visitors must sign in at the Camp Office immediately

upon arrival at camp and receive a wrist band. All adult visitors must provide a current DHS Clearance Letter.

Before leaving camp all visitors must check out at the Camp Office. Visitors who do no check out before 9pm

will be charged an adult leaders fee for the day to the Troops account and will be expected to provide all

paperwork required of adults.

Visitor Meals While checking in, all visitors will be asked if they will be staying for meals. Visitor meals are not included in

your Troops camper fees, and will be charged to your Troops account to settle during financial check out on

Friday. Troops should collect money from their visitors either before camp or at the time of the visitor’s arrival.

Visitor meals cost $8.00. If you are aware of a large influx of visitors coming into camp that are going to need

meals, please let us know during your check in on Sunday or sooner. Especially if you are planning on having a

large group of visitors on Family Night.

Valuables in Camp Unfortunately, thefts can occur at camp. Money and valuable items (cameras, phones, GPS units or other items) should never be left in a tent or unattended campsite. Troops should secure these items in a vehicle or trailer. Remember, Scouts should never enter another troop’s campsite without first asking permission.

Camper Security Camper security is of the utmost concern at D-bar-A. We are charged as a camp to keep campers safe and secure. All participants that have paid for camp will be given a wristband. (Broken or lost wristbands can be

http://www.scouting.org/BSAYouthProtection/Policies_and_Training/Barriers_To_Abuse_Within_Scouting.aspx


Revised 11/23/2015 12

replaced at the camp office.) Staff and volunteers will be signified by a picture ID. Any persons who are not identified by a wristband or picture ID need to be brought to the attention of the Camp Director.

Campers Leaving Camp The early departure of any camper must be coordinated by the Scoutmaster. The parent/guardian, Scoutmaster, and Scout will meet in the Jack Lord office so as to inform everyone that the Scout is leaving camp. Michigan Law States the following; that In order for the camper to be released, they must be signed out in the camp office by their parent/guardian or a person specified on their Annual Health and Medical Record, this person will need to show picture ID in order to remove that Scout from camp. The Camp Director or his designee reserve the right to deny campers leaving camp if the proper documentation is missing.

Michigan DHS Clearance All adults over the age of 21 need to be cleared by the Michigan Department of Human Services or your home

state/province (in Canada, this is a known as a “Vulnerable Sector Check.” If you are not from Michigan,

please check with your local Department of Human Services to determine the process and be sure to bring your

clearance from your home state. In Michigan this takes 2-6 weeks to be processed so please begin this

process immediately after registering your unit. Bring a copy of the certification letter from Michigan DHS

or your home State/Province.

For more information on how to obtain your Department of Human Services clearance follow the link below.

http://tinyurl.com/mccdhs2016

http://tinyurl.com/mccdhs2016


Revised 11/23/2015 13

Section IV: Camp Rules and Regulations Emergency Procedures We are currently revising emergency procedures for the Ranch in order to improve safety and efficiency. We plan to add procedures to this guide in January, 2016. We will also review procedures on check-in day to ensure that everyone is aware of what to do.

Weather Related Emergencies The most common weather related emergency on camp is lightning. When lightning or thunder are detected, certain activities will stop, however alternate program will still continue in those program areas (such as swimming, climbing, shooting). In the event that the lightning storm becomes too intense Scouts will be instructed to take adequate shelter. During the Sunday Leader's meeting, we will discuss the various areas on camp to take shelter.

If a tornado warning is issued the camp siren will sound and Scouts will be instructed to take adequate shelter. Metamora Township has installed a tornado warning siren on the property and it will sound anytime the national weather service issues a tornado warning for Metamora. During the Sunday Leaders meeting we will discuss various tornado shelter options.

Camp Vehicle Policy

A leading cause of accidents in Scouting are motor vehicle related. There are no cars allowed beyond the camp parking lot outside of check-in and check-out days. Camp service vehicles are the only vehicles permitted beyond the parking lot. The Camp Director reserves the right to make exceptions to this policy for delivery trucks, construction, emergency or medical reasons. Special permits may be issued by the Health Officer for golf carts. A golf cart use agreement must be submitted and signed. The golf cart agreement can be found in appendix V.

Fireworks Fireworks and other explosives are not allowed on camp property. This would include firecrackers, mortars, bottle rockets, sparklers, roman candles and etc.

Personal Firearms Personal firearms are not allowed in any Michigan Crossroads Council camp and therefore should not be brought to camp.

Alcohol and Drugs D-bar-A Scout Ranch will not tolerate the presence of alcoholic beverages, drugs or persons obviously under the influence. It is unacceptable for anyone to use or be under the influence of medical marijuana during any Scouting activity. Violators will be asked to leave camp. Possession of controlled substances is a violation of state law and may be subject to criminal prosecution. Remember, while at camp the 12 points of the Scout Law are in effect and leaders are setting an example for Scouts to follow.

Tobacco Use Policy Tobacco use is permitted ONLY in designated areas on camp property (designated areas will be discussed at the Sunday Leaders’ meeting). Tobacco use is not permitted at any time in campsites, parking lots, program areas, trails, buildings and etc. Youth possessing tobacco will be asked to leave camp. This policy includes electronic cigarettes or vaporizers.


Revised 11/23/2015 14

Shower Facilities Showers in the Jack Lord sub-camp are located across from the Hay Pavilion. They are individual shower stalls so there are no designated shower times. Additional shower facilities are provided at the Beaver Creek Shower House. There are designated youth, adult and staff showers. Showers will be closed during a regularly scheduled time daily for cleaning.

Bikes on Camp D-bar-A is a large camp with spread out facilities. In order to efficiently move around camp, we allow for units to bring bikes for their Scout. Below are the D-bar-A Bike Safety Standards.

1. Bike helmets must be worn at all times when riding bikes, to avoid head injury during accidents. Troop number and name must be posted on the helmet and bike, in case of loss.

2. Bikes are limited to camp roads and designated trails with in the Jack Lord sub-camp only. Bikers may journey outside the Jack Lord sub camp, but only with the Mountain Biking Staff, or unit leadership provided they follow Youth Protection guidelines and acquire approval from management staff.

3. Bikes are to be ridden during daylight hours only, unless outfitted with a headlight and a red flashing rear light, and with a buddy.

4. Bikes are to be ridden on the right hand side of the road, just like cars.

5. Bikers must announce their presence when approaching pedestrians, because a Scout is courteous.

6. Bikes are to be parked in designated areas out of the road and foot paths.

7. Bikers must yield to pedestrians, vehicles on roads and trails. Bikers must stop for horses as not to spook them and their rider. Horses do not like bikes. This rule is for the safety of the biker, the horseback rider and the horse

8. D-A Scout Ranch is not responsible for lost/stolen or damaged bikes.

9. Be safe and regard all laws of Physics.

Failure to comply with these safety rules will result in the loss of your privileges while at camp.

New to camp in 2014 is our mountain bike trail system. Remind your Scouts that if they wish to ride these trails to ride within their ability and comfort level. All trail rides should be approved by the Mountain Biking Director, have a ride plan on file in the office and be under the supervision of adults. Trails will be marked with a difficulty rating. Stop by and talk with one of the Mountain Biking staff members about our trail policy. Lastly if you have questions, or wish to improve your riding skills, head to our Mountain Biking program area

Uniform in Camp One of the methods of Scouting is Uniform. It is one of the most visible things that sets Scouts apart from others. We encourage all campers to wear the uniform completely and properly. We encourage all to wear the BSA Field Uniform at the following times: Opening and Closing Flags, Camp Fires, Dinner and Chapel.


Revised 11/23/2015 15

Section V: Camp Services Commissioner At camp, the Commissioners are your best friends. They make daily visits to your site and act as a liaison between your unit and the Camp Administration. They assist you in making sure that your campsite has the equipment you need and that any problems your unit has are taken care of in a timely and appropriate manner. All commissioner's on camp serve a similar purpose to Unit Commissioners except that they are with you during your full time at camp.

Campsite Commissioners At the beginning of each week, your unit is assigned a Campsite Commissioner from among the program staff. This staff member's primary responsibility will be to take your unit through the check-in/out procedures. This staff member will also visit your campsite throughout the week. Feel free to bring any concerns to your campsite commissioner and invite them to spend time with your unit in your campsite.

Camp Rangers The Rangers take care of all maintenance on camp. You will see them throughout the week moving and repairing equipment, mowing grass and maintaining the facility. The Ranger Station is located off the Sutton Road entrance to camp. Any maintenance issues should be communicated to the Rangers through the commissioner, your campsite commissioner or administration staff.

Garbage Each evening at 7pm, garbage is picked up from your campsite. Please have your trash in next to the road by your campsite before 7pm to ensure pickup. Garbage should not be put out after 7pm as it may not be picked up and will attract animals.

Scouts Own Service On Friday, we offer a Scout's Own Service. If your scouts are interested in assisting with the service please contact the Camp Chaplain who would be glad for the help.

Trading Post The Jack Lord Trading Post is a one stop shop for all your camp business and equipment needs. We carry a vast selection of D-bar-A souvenirs, camping gear, cold soda, candy, ice cream, refreshments, mess kits, nutritional snacks and lots of other items. The average Scout spends $75 in the camp Trading Post. Be sure your Scouts and families plan accordingly.

The Trading Post will be open;

Sunday 1:00pm – 5:30pm and 7:00pm – 8:00pm

Monday – Friday 7:45am – 12:00pm, 1:30pm – 5:00pm, and 6:45pm – 9:00pm

Saturday 7:45am – 10:00am

Pre-Camp Orders Your unit has the opportunity to order several items of D-bar-A swag before camp. You will be able to order shirts, hats, and sweatshirts. More information on Pre-Camp Orders to come in the Program Planning Guide.

Ice Ice is available for purchase at the Jack Lord Trading Post.


Revised 11/23/2015 16

Troop Mail Boxes Each Troop will have a mail box inside of the Sub-Camp office. Daily News, Camper Mail, and completed Blue

Cards will be placed into your Troop’s mail box throughout the week.

Camper Mail Out-going mail is picked up from the Sub-Camp Office at 10:00am. Incoming mail is delivered to unit mailboxes by 5:00pm. (Note: only adult leaders should pick up mail from the unit's mailbox) When sending mail to camp, include your return address and the following information for timely delivery:

[Full Name & Unit Number] [Sub-Camp] D-bar-A Scout Ranch 880 E Sutton Rd Metamora, MI 48455

D-bar-A Daily News Each day we publish a newsletter. In this newsletter we communicate the day's schedule, special events, schedule changes and pictures from the week. It will be delivered to your troop’s mailbox during evening program the night before.

Phones in Camp Every troop will need to register a cell phone number with the Camp Clerk upon arrival. This phone will be one of our ways of contacting units throughout the week. Keep in mind that Scouts calling home could compound home sickness issues. Scouts may be discouraged from using cell phones during programs or classes. If someone wishes to post exciting activities from camp, please obtain the permission of anyone included in the picture and use the hashtag #DbarAwesome.

Wi-Fi Wi-Fi is available at the Martin Administration Building. Visit the office for more information. Bandwidth is extremely limited.

Business Manager The Business Manager will assist your unit with all business related items and oversees the Trading Post and unit expenses accrued at camp. On Friday your unit will schedule a financial check-out with a member of the business staff or Camp Clerk.

Food Service D-bar-A currently offers units a unique open air pavilion dining area. Meals are served cafeteria style. Meal times will be 8:00am, 12:30pm, and 5:45 for Breakfast, Lunch, and Dinner respectively. Any unit desiring to participate in Patrol Cooking rather than dining hall service should make this request no less than 2 weeks in advance to arrival.

Menu The camp menu is designed and approved by a licensed dietician to meet the dietary requirements of an active Scout and Leader. The menu will be made available in May.


Revised 11/23/2015 17

Dietary Requests The food service staff is committed to accommodating campers with special dietary needs. As part of the “Registering for Camp” section we have included a procedure for you to request special dietary needs for anyone in your unit.

Dining Hall Pavilion Procedures D-bar-A offer a unique meal experience for their campers; Breakfast and Dinner are held in the Hay Pavilion where lunches are provided as pack out meals for your troops to cook at the campsite.

The Hay Pavilion offers a unique open air dining hall experience for all in attendance. Scouts are NOT required to bring mess kits, dishes will be provided by the camp. During check in each troop will be assigned tables by the Dining Hall Steward, and scouts will assist in maintaining the cleanliness of their tables throughout the week.

During Check-in, the Dining Hall Steward will go over all of the Dining Hall procedures with your troop.

Dining Hall Troop Service Opportunities Troops are able to sign up to help serve meals at the dining hall and provide service to camp and their fellow campers.

Unit Leaders will also be able to help cook meals in the Hay Pavilion. These meals include cooking items such as french toast, pancakes, and burgers. Leaders who are interested will have to participate in training with the Food Service Staff. The opportunity to sign-up will occur at camp.


Revised 11/23/2015 18

Section VI: Camp Program Camp is program! The following pages, contain relevant information on each program at D-bar-A as well as guides to camp-wide programs and events. Complete and detailed program information is located in the D-bar-A Guide to Adventure (expected to be released late winter 2016). If you have any questions or need clarification, please contact us.

Open Program Here at the Ranch we offer a mixture of both Open Program and Scheduled Merit Badges. Where scheduled

Merit Badge classes require the scout to be at the Merit Badge class for the entirety of the specified time, Open

Program Badges allow the scout the make their own schedule.

Open Program works similar to an Open Entry, Open Exit class that many institutions of higher education

facilitate. The Scout chooses what time they would like to show up to the badge and decided how much of it

they want to work on before moving on to something else, whether that be another Open Program Merit Badge

a Scheduled Merit Badge, or a game of Ga Ga ball.

Advancement in Camp We understand advancement is important for every Scout who comes to camp. We offer 45 Merit Badges that can be earned at camp with minimal pre-requisites.

Pre-Requisites Several Merit Badges we offer at D-bar-A have requirements that need to be done prior to coming to camp. We have pre-requisites to ensure that Scouts are truly earning merit badges and upholding the BSA advancement policy of “No more, No Less.”

Pre-requisites can be completed and brought to camp via merit badge worksheets or other documentation.

Flag Ceremonies Opening and closing flag ceremonies occur on a daily basis. Units will line up on the parade field. Units are encouraged to sign up with the Program Director to provide color guards for daily flag ceremonies.

Flag ceremonies to open and close the week will also occur on Sunday and Friday evenings. Closing flags will include presentation of weekly awards.

Grace at Meals Before meal times we offer another chance for units to provide service to camp by providing grace at a meal. If

your troop is interested please sign up with the Program Director so we can get you on the schedule.

OA Callout and Fellowship Join us in celebrating the next century of the Order of the Arrow by recognizing scouts who think least of

themselves and exemplify the Scout Oath and Law in their daily lives. On Tuesday Nights we will be holding our

Order of the Arrow Callout ceremony, contact our OA camp chief if you need assistance with an election or have

Scouts to be called out. After the Order of the Arrow callout join your fellow Arrowmen and the new callouts for

an ice-cream fellowship.


Revised 11/23/2015 19

Campfires We hold two camp wide campfires throughout the week, the first campfire being on Sunday where the staff will

put on a show for you and your scouts. The second campfire is on Friday night where we ask for troops to

provide skits for the night. During the Senior Patrol Leader meetings throughout the week this well be discussed

to make sure your troop has every opportunity to be included in our closing campfire.

High Adventure Programs

D-A 5k Mudder The D-A 5k Mudder is a new program to the Ranch where scouts will test their team building skills as well as

their physical capabilities as they conquer obstacles throughout the week to prepare for our 5k Mudder. The

Mudder features 10 obstacles along a 5k course that will test the scouts fortitude and willpower to conquer the

course.

Counselor in Training Program (CIT) We offer a Counselor in Training Program to scouts looking to bridge the gap between camper and counselor.

The program allows for scouts to get a taste of what it is like working on a summer camp staff, giving them the

opportunities to help teach Merit Badges, run program, and live among the staff. The CIT program adds an

additional week to the scout’s summer camp experience one week as a CIT and the other to participate as a

member of their troop. In addition to gaining the experience of what it is like to work on a Summer Camp Staff,

CIT’s are given the opportunity to work on their own personal advancement throughout the week.

Advanced Horsemanship Program Over the summer there will be an Advanced Horsemanship Program offered every week, whether that be our

famous Yucca Trail, where scouts will ride the trail and care for their horses throughout the day and set camp

with them for the night; or our full immersion Ranch Hand Program where scouts have the opportunity to see

what it means to work a full time ranch for the week. Both programs give scouts the opportunity to complete

Horsemanship Merit Badge along with other Badges depending on which program the scout is attending. See

more information in the Program Planning guide to figure out which program is offered when your troop is in

camp.

D-bar-A SCUBA Expedition The D-bar-A Scuba Expedition is a new program to the Ranch this summer that offers a unique off campus

camping experience. Scouts in the Expedition program will have the opportunity to work toward completing

SCUBA Merit Badge and achieving an Open Water PADI certification. Boys in the program will visit a dive shop

daily to develop their SCUBA skills. See more information on this exciting brand new program in the Program

Planning Guide.

This exceptional program will cost an $200 per Scout in addition to the summer camp fee.

Areas This section of the guide is preliminary information to give you an idea of what we offer. Please stay tuned for the release of our “Program Planning Guide” (expected to be released late winter 2016) this guide will provide you with the complete program schedule and information.


Revised 11/23/2015 20

Aquatics Aquatics is located at Lockwood Lake and offers several merit badges, a water carnival and open area time including an Ice Berg.

Climbing Our 32ft tower offers older Scouts exciting opportunities in the climbing world, including an ice climbing experience, rappelling and chimney climbs/rappels.

Ecology Conservation and STEM Introduces Scouts to the natural and physical world around them. Observation hikes are offered to our observatory with a 14in telescope!

Handicraft This program is designed to teach Scouts about lifelong crafty skills such as leatherworking, wood carving, basket making and so on. There is always something exciting being made in Handicraft.

Dodge City This is our first year camper program. We provide instruction for first year campers, teaching them proper camping techniques and work on First Class requirements, Fireman ‘Chit and Totin’ Chip as needed. They will also visit and participate in every program area on camp, as well as having the opportunity to work on the Fingerprinting Merit Badge.

Scout Craft and Summit This program helps Scouts refine their Scout skills and learn new ones. We have an array of unique camp gadgets and lashing projects including many of the Eagle Required Merit Badges (e.g., Citizenship in the Community/Nation/World, Cooking and more)

Silver Spur Corral This is the unique program at the Ranch. We offer Horsemanship merit badge and trail rides for beginner to advanced riders.

Shooting Sports D-bar-A has a full service shooting range that includes rifles, shotguns, archery, paintballs, and tomahawk/knife throwing.

Evening Program

Western Night Western Night is the Premier Evening Program at the Ranch. After evening colors the festivities begin. Be sure

to bring your patrol along with a flag and yell, and be ready to participate in some patrol competitions. The staff

will be wearing their Western gear all day so patrols and troops are highly encouraged to bring some Western

gear themselves. Patrols will play for coins which they can then redeem at the “Trading blanket” for prizes.

Remember extra scout spirit, and Western gear can earn your patrol more coins which will lead to better prizes.


Revised 11/23/2015 21

Family Night Family Night has been moved to Thursday!!!! Family Night gives families the opportunity to visit camp and see

what their scouts have been up to during the week. Family night starts at 4pm and we ask that all Visitors check

out by 9pm. Visitors will have the opportunity to see camp and watch their Scouts compete in the Western

Sponge Sling. After the Sponge Sling everyone is invited to join us under the Hay Pavilion for the Root Beer

Cantina.

Astro Night Join the Ecology Conservation staff on an out of this world experience, as we use the giant 14 inch telescopes to

see the rings of Saturn, the gas bands on Jupiter, the moon and much more.

Ranch Night Hike Ever thought it would be cool to explore the trails by candle light? Well this year your curiosity can be satisfied.

Join a group of staff members on a hike through camp by candle light.

Zombie Survival Challenge Sometimes the most difficult part of surviving is making it to the next safe point. Test your navigational skills

against the Zombie apocalypse using only a compass, a map, and your tracking skills.

Wilderness Survival Overnight Scouts will have the chance to try and survive in the most remote part of camp. Build your own structure and

sleep completely in nature for the night. Stop by Scout Craft and talk with a counselor to find out what you need

to bring.

Tye Dying Stop by the Trading Post and pick up one of our specially made D-A tee shirts to Tye-dye at handicraft and

personalize your swag.

Ice Climbing Stop by the climbing tower to try your hands and feet at climbing our ice wall. We have a simulated ice climb,

which is a pretty unique experience in the middle of the summer.

Night Rappelling Stop by the climbing tower for an activity that is all downhill. Perfect activity for the Camping Merit Badge

students. The hardest part is climbing up all those stairs in the climbing tower.

Cross-cut Saw and Branding Cross-cut sawing is easy if you have a soft wood like pine, but not so simple when sawing Ironwood trees. Stop

by Dodge City to cut a totem from a log and brand it with some D-A logos. Perfect activity to commemorate your

stay at the Ranch, and make your own souvenir.

Nautical Tuesdays Aquatics this year will have several events where Scouts can come and earn points to see who the best Aqua

Enthusiast at the Ranch is.

Primitive Shootout Stop on by to prove that you are the Ranch’s best Sharpshooter. Compete in different events and earn points

based upon your ability to shoot, and throw Primitive tools.


Revised 11/23/2015 22

OK Corral Shootout Join us at the OK Corral Shootout to test your skills with muzzleloaders, or if that doesn’t catch your interest we

will be holding a Shotgun competition to test your split second decision making.

Helicopter Ride “pilot” This summer we will be having a Helicopter ride “pilot” program, pun intended. This is a new experience to the

ranch where on select weeks we will have an experiences helicopter pilot at the ranch to take scouts on a

helicopter ride. This experience will only be available to those scouts taking the Aviation Merit Badge. More

information to come in the Program Planning Guide.

Western Sponge-Sling This event pits the Scouts against the Undefeated Staff in a giant multi-round dodge ball game with wet

sponges. Bring some clothes and closed-toed shoes to get wet in. Don’t forget to aim for your favorite staff

member.

Special Awards

D-bar-A Ranger Award The D-bar-A Ranger Award is new to the Ranch, and has three tiers of Rank. The award is an individual

accomplishment and focuses on completion of key programs that exemplify D-bar-A Scout Ranch. The tiers are

D-bar-A Deputy, D-bar-A Captain, and finally full D-bar-A Ranger. Only one tier can be completed during a week

of summer camp and scouts must complete the previous rank before moving on to the next. With each Rank

completed the individual Scout will be recognized and awarded a patch for the Rank they have completed.

Adventure Patrol The Adventure Patrol award is earn as a patrol and requires for your patrol to participate in several camp

activities, provide service to your campsite, and demonstrate Scout Spirit. Patrols completing this award will

receive a ribbon for their for their patrol flag.

Longhorn Award The Longhorn Award is our honor troop program at the Ranch. The award requires the troop as a whole to

participate in camp activities, provide service to camp and demonstrate scout spirit. Troop that complete the

Longhorn Award with be presented a wooden plaque for their accomplishments.

Ranch Master Award The Ranch Master Award is our adult leader award at the Ranch. The award focuses on service to camp as well

as service to your troop. Adult leaders completing this award will be recognized for their accomplishments, and

receive a patch commemorating their achievement. Requirements for the Ranch Master Award can be found in

Appendix VI.


Revised 11/23/2015 23

Appendixes

I. Equipment Request Form As more and more troops choose to bring their own equipment to camp, D-bar-A is prepared to provide the following items

by request. There is no charge for any of this equipment.

To allow the Ranch Staff to Be Prepared, please fill out and submit this form at least two (2) weeks in advance.

Unit Information Unit Type Week at Camp June 19-25 July 10-16

Unit Number June 26-July 2 July 17-23

July 3-9 July 24-30

MCC Field Service Council Great Lakes Southern Shores President Ford Water & Woods

Other Council

Equipment Requested Item Quantity Item Quantity Canvas Tents Canvas Cots Dining Tarps Picnic Tables

Unit Leader Name [PRINT]

Unit Leader Signature

Date

OFFICE USE ONLY

Received By: _________

Date Received: _________

Submitted to Rangers: _______

Submit completed form to:

ATTN: Equipment Request

Jack Lord Sub-Camp

D-bar-A Scout Ranch

880 East Sutton Road

Metamora, MI 48455


Revised 11/23/2015 24

II. Check-in Paperwork Checklist The following check list is here to help expedite your check in procedure. Please provide the following

paperwork for every Scout and Adult

Scouts

o Completed BSA Health and Medical Record Parts A, B, and C signed by a physician. The BSA form is the

ONLY Health Form we can accept. They must be kept on file at camp and will not be returned. A Health

and Medical Record is valid through the end of the 12th month from the date it was administered.

o RDA form

Adult Leaders

o Copy of BSA Membership Card

o Proof of Current Youth Protection Training

o Central Registry Clearance Letter from home state or Province. See Page 12 for MI instructions. (adults

21+)

o Completed BSA Health and Medical Record Parts A, B, and C signed by a physician. The BSA form is the

ONLY Health Form we can accept. They must be kept on file at camp and will not be returned. A Health

and Medical Record is valid through the end of the 12th month from the date it was administered.

o Routine Drug Administration form

Troop Items

o 3 Copies MCC Summer Camp Unit Roster

-Be sure to indicate on your Roster full and part time adults.

o Copy of the Leaders Guide

Please understand that units who are prepared upon check in will move quickly through check in. Units who are

not prepared will be asked to step aside until they complete their paperwork and are ready for check in.

Scouts and Adult Leaders must come with all required paperwork or

they will not be permitted to stay.


Revised 11/23/2015 25

III. Check-in Procedures

1. We will be using the Sutton Rd (Martin Building) entrance for check in.

2. You will be greeted by one of our Camp Commissioners. 1. Please try to have all of your troop arrive at the same time. We will send your troop back to your

campsite all at the same time!

3. Once your troop arrives at camp, you will be given directions to your campsite. Please proceed to your campsite at this time. 1. Your Site Commissioner will meet you at your campsite.

4. Once at your campsite, you will need to move all of your personal and troop gear out of your cars. You may leave your troop trailer ONLY in your campsite.

5. While in your campsite, please make all the medical forms and all medications available, you will need them for the next step.

6. At this point, all vehicle drivers will move ALL of the cars from your campsite to our camp parking lot, located in Riverside Field. 1. Scouts, non-drivers, and your Site Commissioner will now walk to the Hay Pavilion.

7. The Scoutmaster will now proceed to the camp office (located in the Jack Lord Building) to do the check-in paperwork. Bring with you all required paperwork found in the appendix as “Check-In Checklist.” 1. Turn in all paperwork, including DHS Clearance letters, proof of BSA Membership and current Youth

Protection Training for all adults over the age of 21. 2. Pay any outstanding fees. 3. Pre-register visitors. All adults over the age of 21 will need a DHS Clearance Letter. Dinner for family

night is $8.00.

8. The rest of the unit will proceed with Medical Screening in the Hay Pavilion. 1. Please have med-forms IN THE HANDS of each Scout. Scouts with medications, will also need their

meds in hand. 2. If you do not have the required medical paperwork, including the Routine Drug Administration form

for each Scout, you will be asked to complete the paperwork prior to beginning your medical Screening.

9. Your Site Commissioner will now bring you through the following, in any order 1. Swim Checks 2. Dining Hall Orientation 3. Shooting Sports Orientation 4. Campsite Inventory Check 5. Camp Tour

Once you have completed all the items on this list your troops check-in is complete.


Revised 11/23/2015 26

IV. Routine Drug Administration Form


Revised 11/23/2015 27

V. Golf Cart Agreement Agreement for use of Personal Golf Cart at D-bar-A Scout Ranch

Date ____________________ Unit _______________ Campsite __________________

Owner’s Name ________________________________________________________________________

Address ______________________________________________________________________________

City, State _____________________________________________ Zip _______________________

Home Phone ____________________ Cell Phone ______________________ Email ______________

Insurance Company ____________________________________________________________________

POLICY

Adults that are on D-bar-A property for an extended period of time (no less than overnight) will be permitted to utilize their

privately owned golf carts on the property, with written authorization from the Head Ranger or Ranch Director, contingent on

the following:

o The individual must

be over the age of 18.

register the golf cart with D-bar-A and receive a pass to display prominently on the golf cart.

sign a written agreement to follow this policy and indemnify the Michigan Crossroads Council, Boy Scouts of

America and any agents thereof, from any and all liability regarding possible damage to the golf cart and/or

injury to the individual.

This agreement will list any individuals permitted to operate and/or be transported in said golf cart.

agrees to not transport any person in their golf cart not specifically listed in the aforementioned agreement.

No person under the age of 18 may be transported in a personal golf cart, regardless of relation to

the individual.

agree to obey the speed limit (10 mph) and park only in designated areas.

be responsible for the safe operation of and condition of the vehicle.

be responsible for the maintenance and fuel needs of the vehicle

drive in a courteous manner and yield right-of-way to pedestrians and livestock

park only in designated parking spots – no golf carts in program areas

have any fuel for use in the golf cart in an approved container and keep locked

report accidents to the Head Ranger, Ranch Director or Program Director immediately

o No personal golf cart may be stored at D-bar-A when the owner is not staying on site overnight.

o The golf cart must meet the following requirements

Be well maintained

Be classified as a golf cart. No Gators, ATVs, Mules or other types of vehicles allowed

Have seat belts for us by all riders

Have headlights. Otherwise the golf cart will be authorized for daylight hours only.

List any individuals authorized to operate or ride in the golf cart (must be over the age of 18)

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

I understand and agree to follow the policy guidelines set forth above for use of the golf cart I have brought for use while at D-bar-A

Scout Ranch. I understand that violation of any of the above policy guidelines may result in revocation of my permit and I may be

required to immediately remove the golf cart from the property of D-bar-A Scout Ranch.

Signature _______________________________ Date ____________________________


Revised 11/23/2015 28

VI. Ranch Master Award Completed Requirements must be signed off by D-bar-A staff members.

1. ____ Visit Each Program Area

a.____ Aquatics e.____ Dodge City

b.____ Climbing f. ____ Scout Craft and Summit

c.____ Ecology Conservation and STEM g.____ Silver Spur Corral

d.____ Handicraft h.____ Shooting Sports

2. ____ Provide 4 hours of service to the Summer Camp Program (other than the service render in

requirement 5)

1 hr ____ 2 hr ____ 3 hr ____ 4 hr ____

These service hours can be completed by volunteering in any of the following capacities but can include

any service to the Summer Camp Program approved by the Program Director or Camp Director. Please

communicate with the staff so that they will know when to expect your help so they can plan

accordingly.

a. Assist in supervising the waterfront through Tower Duty (requires current

Safe Swim Defense and Safety Afloat Trainings)

b. Assist during open climb at the Climbing Tower (requires current Climb

on Safely Training)

c. Assist in Teaching a Merit Badge

d. Assist at the First Year Camper Program with Fireman‘ Chit, Totin’ Chit, etc.

3. ____ Complete 2 of the following adventures here at the Ranch.

a. ____ Mile Swim

b. ____ Attend the Polar Bear Swim with your Troop

c. ____ Attend Nautical Tuesday

d. ____ Climb or Rappel down the Tower

e. ____ Shoot some Shotgun, Rifle, or Archery during open shoot

f. ____ Attend the Primitive Shootout

g. ____ Attend the Western Sponge Sling

h. ____ Attend the OA Callout Ceremony

i. ____ Take a Trail Ride

4. ____ Attend Western Night with your Troop or patrol from your Troop

5. ____ Help Supervise one of the following Specialty Programs at the Ranch

a. Wilderness Survival Overnight d. Ranch Night Hike

b. Mini Yucca e. Astro Night

c. The Friday D-A 5k Mudder f. Cross-cut Saw and Branding


Revised 11/23/2015 29

6. ____ Provide two hours of service to D-bar-A Scout Ranch (other than the service render in

requirement 2).

1 hr ____ 2 hr ____

These service hours can be completed by volunteering in any of the following capacities but can include

any service to D-bar-A Scout Ranch approved by the Program Director or Camp Director. Please

communicate with the staff so that they will know when to expect your help so they can plan

accordingly.

a. ____ Assist Cooking a meal

b. ____ Assist Serving meals

c. ____ Assist Cleaning the shower house

d. ____ Participate in a camp improvement service project

7. ____ Fill out a Leader Evaluation and turn it into the camp office.

D-bar-A Scout Ranch 2016 Planning Guide - Michigan Crossroads ...

Documents

Transcript of D-bar-A Scout Ranch 2016 Planning Guide - Michigan Crossroads ...