ANNUAL PERFORMANCE REPORT 2014/2015 FINANCIAL ...

MBOMBELA LOCAL MUNICIPALITY

ANNUAL PERFORMANCE REPORT

2014/2015 FINANCIAL YEAR

2 2

2 2014/2015 Annual Performance Report

CONTENTS

1 CHAPTER 1: EXECUTIVE MAYOR’S FOREWORD AND EXECUTIVE SUMMARY ............................................................................................................................... 7

1.1 Executive Mayor’s Foreword .................................................................................. 7

1.2 Municipal Manager’s Foreword .............................................................................. 8

1.3 Municipal Overview .................................................................................................. 9

1.3.1 Geographic Location...................................................................................... 9

1.3.2 Population Size .................................................................................................. 12

1.3.3 Number of households .................................................................................... 14

1.3.4 Age and sex composition ............................................................................... 15

1.3.5 Racial profile ...................................................................................................... 16

1.3.6 Persons living with disability ......................................................................... 17

1.3.7 Employment profile and income ................................................................... 17

1.3.8 Education attainment ....................................................................................... 19

1.3.9 Performance Highlights and Challenges .................................................... 20

2 CHAPTER 2: GOVERNANCE ................................................................................... 25

2.1 Governance Structures .......................................................................................... 25

2.1.1 Political Governance Structures ............................................................... 25

2.1.1.1 Legislative ................................................................................................................. 25

2.1.1.2 Executive ................................................................................................................... 25

2.1.2 Administrative Governance Structures .................................................. 26

2.2 Intergovernmental Relations ................................................................................. 26

2.3 Public Accountability and Public Participation ................................................... 27

2.3.1 Public Meetings ............................................................................................. 27

2.3.2 IDP Participation............................................................................................ 27

2.4 Corporate Governance .......................................................................................... 33

2.4.1 Risk Management.......................................................................................... 33

2.4.2 Anti-corruption and fraud ........................................................................... 34

2.4.3 By-laws and policies .................................................................................... 35

2.4.4 All municipal oversight committees ........................................................ 37

3 CHAPTER 3: SERVICE DELIVERY PERFORMANCE (PERFORMANCE REPORT PART I).................................................................................................................. 40

3.1 Technical Services ................................................................................................. 43

3.1.1 Office of the General Manager ................................................................... 44

3.1.2 Project Implementation Unit (PIU) ............................................................ 47

3.1.3 Roads and Stormwater ................................................................................ 70

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3.1.4 Water and Sanitation .................................................................................... 78

3.1.5 Concession Monitoring ............................................................................... 91

3.1.6 Electrical Services ........................................................................................ 95

3.2 Community Services ............................................................................................ 105

3.2.1 Office of the General Manager ................................................................. 106

3.2.2 Parks and Cemeteries ................................................................................ 109

3.2.3 Solid Waste ................................................................................................... 115

3.2.4 Social Development.................................................................................... 120

3.2.5 Public Safety ................................................................................................ 131

3.3 Corporate Services ............................................................................................... 137


3.3.2 Human Resource Provisioning and Performance Management .... 142

3.3.3 Facilities Management ............................................................................... 145

3.3.4 Human Resource Maintenance and Employment Equity ................. 150

3.3.5 Information Communication Technology ............................................. 155

3.3.6 Records Archives........................................................................................ 160

3.4 Financial Services ................................................................................................ 161

3.4.1 Office of the Chief Financial Officer ....................................................... 162

3.4.2 Budget and Treasury.................................................................................. 169

3.4.3 Supply Chain Management ...................................................................... 177

3.4.4 Asset Management ..................................................................................... 184

3.4.5 Revenue Management ............................................................................... 193

3.4.6 Accounting and Reporting Services ...................................................... 200

3.5 LED, Rural Dev, Urban Man & Human Settlements ....................................... 206


3.5.2 Rural Development ..................................................................................... 213

3.5.3 LED, Tourism and Trade ........................................................................... 217

3.5.4 Human Settlements .................................................................................... 225

3.5.5 Urban Planning and Development.......................................................... 228

3.6 Planning, Performance Monitoring & Evaluation, Communication and IGR 239


3.6.2 Macro Planning and Policy ....................................................................... 244

3.6.3 Monitoring and Evaluation ....................................................................... 246

3.6.4 Intergovernmental and International Relations .................................. 248

3.6.5 Transversal Services ................................................................................. 251

3.6.6 Corporate Communication ....................................................................... 255

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3.6.7 Executive Secretariat ................................................................................. 258

3.6.8 Mayoral Support .......................................................................................... 259

3.7 Chief Operations Officer (COO) ......................................................................... 261

3.7.1 Office of the COO ........................................................................................ 262

3.7.2 Environmental Management .................................................................... 265

3.7.3 Enterprise Risk Management ................................................................... 274

3.7.4 Internal Audit ................................................................................................ 279

3.8 Office of Council ................................................................................................... 284

3.8.1 Public Participation .................................................................................... 284

3.9 Office of the Chief Whip ....................................................................................... 290

4 CHAPTER 4: ORGANISATIONAL DEVELOPMENT PERFORMANCE (PERFORMANCE REPORT PART II) ............................................................................. 291

4.1 Post Establishment Report for the 2014/2015 Financial Year ...................... 291

4.2 Workforce Profile .................................................................................................. 292

4.3 Capacitating the municipal workforce ............................................................... 293

4.4 MFMA Implementation Report: Municipal Regulations on Minimum Competency Levels ........................................................................................................ 294

4.5 Municipal workforce expenditure ....................................................................... 296

5 CONCLUSION ............................................................................................................. 297

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LIST OF ACRONYMS

BAC: Bid Adjudication Committee

BEC: Bid Evaluation Committee

CBD: Central Business District

CDW: Community Development Worker

COO: Chief Operations Officer

CWP: Community Works Programme

DRP: Disaster Recovery Plan

DWA: Department of Water Affairs (now Department of Water and Sanitation)

EDM: Ehlanzeni District Municipality

EE: Employment Equity

EIA: Environmental Impact Assessment

EMS: Emergency Medical Services

EPWP: Expanded Public Works Program

FY: Financial Year

GEPF: Government Employees Pension Fund

GRAP: Generally Recognised Accounting Practice

HR: Human Resources

ICT: Information Communications Technology

IDP: Integrated Development Plan

IGR: Intergovernmental Relations

IT: Information Technology

JMPF: Joint Municipal Pension Fund

KLCBT: Kruger Local Chamber of Business and Tourism

KM: Kilometer

KPA: Key Performance Area

KV: Kilovolts

LED: Local Economic Development

LLF: Local Labour Forum

LUMS: Land Use Management System

MCPF: Municipal Councillors Pension Fund

MEDA: Mbombela Economic Development Agency

MEPF: Municipal Employees Pension Fund

MGF: Municipal Gratuity Fund

MFMA: Municipal Finance Management Act

MLM: Mbombela Local Municipality

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MM: Municipal Manager

MMC: Member of Mayoral Committee

MOU: Memorandum of Understanding

MPAC: Municipal Public Accounts Committee

MTSF: Medium-term Strategy Framework

MRM: Moral Regeneration Movement

MVA: Megavolt Ampere

NAFCOC: National African Federated Chamber of Commerce and Industry

NFMW: National Fund of Municipal Workers

OHS: Occupational Health and Safety

PCF: Premier’s Coordinating Forum

PTIS: Public Transport Infrastructure System

RBIG: Regional Bulk Water Infrastructure Grants

SALGA: South African Local Government Association

SANCO: South African National Civic Organisation

SAPOA: South African Property Owners Association

SCM: Supply Chain Management

SDBIP: Service Delivery and Budget Implementation Plan

SDF : Spatial Development Framework

SMMEs: Small Medium Macro Enterprises

Stats SA: Statistics South Africa

TOR: Terms of Reference

TUT: Tshwane University of Technology

UDZ: Urban Development Zone

VIP: Ventilated Improved Pit

WTW: Water Treatment Works

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1 CHAPTER 1: EXECUTIVE MAYOR’S FOREWORD AND

EXECUTIVE SUMMARY

1.1 Executive Mayor’s Foreword

The following report presents an account of the performance of

the municipality for the year 2014/15 with regard to the annual

performance targets set in the Service Delivery and Budget

Implementation Plan. These service delivery targets as well as

development targets that are articulated through the SDBIP are

based on the strategic objectives set in the approved Integrated Development Plan. As a

result this annual performance report provides all key stakeholders with a tool to assessment

the overall performance of the municipality. Council will be able to hold the Executive

political leadership accountable, while the Executive political leadership will also be holding

the municipal top management accountable. Similarly it presents the Municipal Council with

the opportunity to give feedback to the community on progress made towards realizing the

community aspirations expressed in the IDP.

The report will demonstrate that during the year under-review the municipality continued to

strive towards realising its vision of a City of Excellence. The report provides a

comprehensive yet honest account of performance of the municipality, highlighting key

achievements as well as rationale for the under-achievement in instances where there has

been under-performance by the municipality.

The report shows that the municipality has laid substantial basis for continuous performance

improvement across all key functions which will serve as a basis for further improvement in

the next financial years.

CLLR S P MATHONSI

EXECUTIVE MAYOR

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1.2 Municipal Manager’s Foreword

The Municipal Systems Act (2000) as amended requires that the

municipality must compile annual performance reports which

should be an accord of progress made by the municipality

towards achieving targets set in the Service Delivery and Budget

Implementation Plan (SDBIP). The SDBIP is the annual

performance plan of the municipality which provides quarterly

performance targets and key performance indicators per key

municipal performance areas.

The Municipal Financial Management Act 56 of 2003 requires the Accounting Officer to

report to the Executive Mayor at the end of each quarter on the Municipality’s performance in

implementing the SDBIP. In accordance with this legislative requirement, this Annual

Performance report covering the period 1 July 2014 to 30 June 2015 has been prepared in

order to highlight the extent to which the was implemented. It is necessary to indicate that

what was planned during the reporting period emanates from the strategic objectives with

specified performance indicators and targets.

This Annual Performance Report present a consolidated report on progress made by

municipal departments towards achieving the service delivery targets set according to the

seven Strategic Focus Areas as stipulated in our 2014/2015 Integrated Development Plan

(IDP) and the 2014/2015 SDBIP:

• To provide infrastructure and sustainable basic services

• To provide sustainable social amenities to the communities

• To strengthen the delivery of sustainable integrated human settlement and

environmental management

• To initiate a strong and sustainable economic development

• To build a strong good governance and institutional capacity

• To ensure legally sound financial viability and management

• To maintain and sustain the 2010 legacy projects

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1.3 Municipal Overview

1.3.1 Geographic Location

Mbombela Local Municipality (SiSwati: A lot of people together in a small space) is one of

the municipalities of South Africa, located in the Ehlanzeni District Municipality, Mpumalanga

province. The municipality was formed in 2000 by the merger of Hazyview, Nelspruit and

White River Local Councils. The municipality is situated in the North Eastern part of South

Africa within the Lowveld sub region of the Mpumalanga Province. Refer to figure 2.3a, b

and c for location maps.

Figure 2.3a: National and Provincial context

Source: MLM SDF, 2012

http://en.wikipedia.org/wiki/Swati_language

http://en.wikipedia.org/wiki/Municipality

http://en.wikipedia.org/wiki/South_Africa

http://en.wikipedia.org/wiki/Ehlanzeni_District_Municipality

http://en.wikipedia.org/wiki/Mpumalanga

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Figure 2.3b: District context


Figure 2.3c: Local context


The metropolitan areas of Pretoria and Johannesburg are located 320 km inland, with the

border post at Komatipoort approximately 120 km to the east and the Mozambican coastline

being around 200 km away and 55 km from the famous Kruger National Park. Urban areas

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in Mbombela include Mbombela, White River and Hazyview as well as former homelands towns

such as KaBokweni, KaNyamazane and Matsulu.

The municipality is the capital city of the Mpumalanga province and the head office of the

provincial government (legislature). The location and its status of a capital city provide the

municipality with a competitive advantage as a corridor for growth and development. The city

has two airports, Kruger Mpumalanga International Airport to the north east, and the general

aviation Mbombela Airport to the south west. Kruger Mpumalanga is used for scheduled

flights to Johannesburg and, less frequently, to Cape Town and other cities.

It is also a home of the Government Research Institute for Citrus and Subtropical Fruits, and

the Lowveld Botanical Gardens. Mbombela is a major stopover point for tourists travelling to

the Kruger National Park and to Mozambique.

Municipal Planning Zones and Wards

The municipality is made up of 39 wards as per the new municipal demarcation, and 5

planning zones for the purposes of administration and management. The zones include

Mbombela A, Mbombela B, Mbombela C, Hazyview and Nsikazi. The municipal wards

increased from 36 to 39 and part of Kruger National Park fall within the municipal area as

part of ward 39. Table 2.4 and figure 2.4 below show the municipal zones and wards.

Table 2.4: Municipal zones and wards

No. Municipal Zone Wards

1. Mbombela A 12,14,15,16,17, 30 & 38

2. Mbombela B 2, 4, Part of 10, Part of 21, 22, 23, Part of 24, 26, 29 & Part

of 34

3. Mbombela C 13, 18, 19, 20, Part of 21, 27, 28 and Part of 39

4. Hazyview 1, 3, 5, 6, 7, 8, 9, 25, Part of 34 and Part of 39

5. Nsikazi 10,11,31,32,33, Part of 34 35,36, 37 and Part of 39

Source: MLM SDF 2012

Figure 2.4: Municipal planning zones

http://en.wikipedia.org/wiki/Kruger_Mpumalanga_International_Airport

http://en.wikipedia.org/wiki/General_aviation

http://en.wikipedia.org/wiki/General_aviation

http://en.wikipedia.org/wiki/Nelspruit_Airport

http://en.wikipedia.org/wiki/Johannesburg

http://en.wikipedia.org/wiki/Cape_Town

http://en.wikipedia.org/w/index.php?title=Government_Research_Institute_for_Citrus_and_Subtropical_Fruits&action=edit&redlink=1

http://en.wikipedia.org/w/index.php?title=Lowveld_Botanical_Gardens&action=edit&redlink=1

http://en.wikipedia.org/wiki/Tourism

http://en.wikipedia.org/wiki/Kruger_National_Park

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1.3.2 Population Size

The distribution and characteristics of population has an impact on many facets of life. It

affects the area where people live and the prices of the goods and services including basic

services delivery that the municipality must provide as enriched in the Constitution.

According to Census 2011 results, MLM has the population of 588 794. This population

constitutes 35% of the entire population of Ehlanzeni District. Hence, MLM is the most

populous municipality in Ehlanzeni District (Stats SA, 2011). With regards to the

municipality’s population trends over the past 15 years, the municipality has been one of the

fastest growing municipalities in the district (refer to figure 2.5.1 below).

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Figure: 2.5.1: The population distribution in Ehlanzeni district area

Source: Stats SA, 1996, 2001 and 2011

MLM has recorded annual population growth rate of 1.13% between 1996 and 2001.

However, the municipality has grown at 2.11% per annum between 2001 and 2011 (Stats

SA, 2011). These trends can be attributed to the municipality’s economic potential to attract

people from other countries, provinces and municipalities. According to Census 2011, MLM

became destination for about 40, 67% of all immigrants coming into Ehlanzeni District

municipality. The municipality will in the 2014/2015 financial year develop a strategy to

manage the challenge of migration.

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1.3.3 Number of households

The number of households is one of the crucial indicators related to service provision in the

municipality. Most of the services the municipality provides are at the household level, rather

than individual level.

According to Stats SA, 2011 results, the municipality has recorded rapid increase in the

number of households in the past 15 years. The results reveal that the municipality has a

total of 161, 773 households. This is an increase by 24,420 between 2007 and 2011, while

the number has increased by 69 961 in the past 15 years.

When looking at the average household size, the municipality has recorded a decline from

4.46 in 1996 to 3.69 in 2001 and down to 3.59 in 2011. This implies that the unbundling of

households, which results in increase in the number of households in the municipality (Refer

to figure 2.5.2 below).

Figure 2.5.2: Number of households from 1996 to 2011

91812

122802

137353

161773

0

20000

40000

60000

80000

100000

120000

140000

160000

180000

1996 2001 2007 2011

Number of households

Source: Stats SA, 1996, 2001, 2007 and 2011

The increase in the number of households has an impact in the planning and development of

the municipality. This in other words means that the municipality must earmark land for

residential development in order to accommodate those who will need the space to live. The

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increase in the number of households also has direct impact on the provision of housing as

well as basic services like electricity, water and sanitation.

1.3.4 Age and sex composition

Age and sex are the most basic characteristics of a population. Every population has a

different age and sex composition. The number and proportion of males and females in each

age group have considerable impact on the population’s social and economic situation, both

present and future (refer to table 2.5.3 below).

Figure 2.5.3: Age and sex composition

Description Years

1996 2001 2011

Age 0-14 36.36% 34.55% 29.83%

14-35 (youth) 40.59% 42.47% 43.49%

15-64 (economic active) 57.29% 61.49% 65.95%

65+ (elderly) 6.3% 3.96% 4.22%

Gender Female 52% 52.26% 51%

Male 48% 47.74% 49%

Sex ratio 93% 91.53% 94.29%

Source: Stats SA, 2011

The above table shows that MLM has relatively young population. The table shows that

73.32% of the municipality’s population is aged between 0 and 35 years. However, the

municipality has experienced a decline in the percentage of people under the age of 14

years between 1996 and 2011, while the population of youth has recorded increases. This

presents challenges regarding services like the provision of early childhood development

services and care, education, sports development and job creation opportunities. This was

also confirmed during the IDP community consultative meetings where the majority of wards

raised the need for local economic development programmes and multipurpose centres.

With regard to sex composition, the municipality has recorded that females have been in

majority since Census 1996 to the most recent Census conducted in 2011, although the gap

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has closed down a bit between 2001 and 2011. This has also been quantified by the sex

ratios. There have been fluctuations in sex ration between the three Censuses. In 1996, the

sex ratio was 93 males for every 100 females. This dropped to 92 in 2001 and then up to 94

males per 100 females in 2011.

1.3.5 Racial profile

The municipality is dominated by African (Black) people. According to Stats SA, 2011, 89,

40% are Africans (Blacks) followed by whites (8.74 %). Coloureds constitute 0.95% while

Indians/Asians constitute 0.72% (Refer to figure 2.5.4 below).

Figure 2.5.4: MLM racial profile

Source: Stats SA, 2011

Linked to the race, the dominating language is SiSwati, followed by Afrikaans and English

respectively. The dominance of African people who are speaking Siswati forced the

municipality to approve a language policy which gave provision for the translation of key

strategic documents such as IDP, Budget and Service Delivery and Budget Implementation

Plan (SDBIP) into Siswati. The primary of objective is to ensure that the majority of people

understand the core business of the municipality.

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1.3.6 Persons living with disability

According to Stats SA, 2011, the municipality has 5, 32% of people with disability. The

percentage has declined from 5,84% in 1996 to 5,32% in 2001. However, the disability

unemployment rate has increased from 32, 03% to 38,28% in 1996 and 2001 respectively.

The municipality under Transversal Services unit has programmes aimed at assisting and

empowering special targeted groups including people with disability. Refer to 2.8 for further

information.

1.3.7 Employment profile and income

Employment is one of the indicators that could tell of the municipality’s ability to generate

revenue. Unfortunately, the municipality has high percentage of people who are

unemployed. However, the picture is improving as the unemployment rate has decreased

from 37.77% in 2001 to 28.14% in 2011. Unemployment is high amongst youth, women and

persons with disabilities (Refer to table 2.5.6 below).

Table 2.5.6: Unemployment rates from 1996 to 2011

Unemployment rate (strict definition)

Age Years %

General (15-65 years)

1996 28.72

2001 37.77

2011 28.14

Persons with Disability(15-65 years) 1996 32.03

2001 38.23

Women(15-65 years)

1996 38.11

2001 46.13

2011 33.47

Youth(15-35 years)

1996 35.30

2001 46.15

2011 36.76


The implementation of the Local Economic Development (LED) programmes, Extended

Public Works Programme (EPWP) and Community Works Programme (CWP) become

important in the municipality’s efforts to create job opportunities to the communities including

women, youth and people with disability. Moreover, it is anticipated that the LED strategy

and Spatial Development Framework (SDF) will also assist in the identification of key areas

that the municipality can invest more money in capital projects that will create the job

opportunities.

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With regards to individual income, majority (43.23%) of people in the municipality does not

have income at all. This is an increase from 42.6% recorded in 2007. The highest

percentage with income has been recorded in the income bracket of between R801 and

R1600 per month. The percentage decreases with the increase in income (Refer to table

2.5.6 below).

Table 2.5.6: Individual income from 2007 to 2011

Individual Income levels

Number of individuals % Number of individuals

%

Year “2007” Year “2011”

No income 222,666 42.60% 236727 43,23

R 1 - R 400 113,409 21.70% 116445 21,26

R 401 - R 800 38,245 7.32% 18532 3,38

R 801 - R 1 600

64,225 12.29% 66048 12,06

R 1 601 - R 3 200

24,311 4.65% 39342 7,18

R 3 201 - R 6 400

17,524 3.35% 23947 4,37

R 6 401 - R 12 800

18.027 3.45% 21822 3,98

R 12 801 - R 25 600

9.817 1.88 15924 2,90

R 25 601 - R 51 200

2,692 0.51% 6139 1,12

R 51 201 - R 102 400

612 0.12% 1527 0,27

R 102 401 - R 204 800

230 0.04% 633 0,11

R 204 801 or more

67 0.01% 481 0,08

Total 522,722 100% 547567 100%

Source: Stats SA, 2007 & 2011

The municipality’s indigent register policy will also assist people who are unable to pay for services.

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1.3.8 Education attainment

Education is one of the indicators that depict the level of development as well as potential for one to

have better chances of employment; hence the contribution to personal capacity as well as

development of the municipality.

The municipality has recorded decreases in the population with no schooling, while the population

with matric only and those with matric and higher qualifications have increased over the past 15 years

(Refer to figure 2.5.7 below).

Figure 2.5.7: Level of education


The reason for the increases in no schooling might be caused by the fact that education has

been identified as one of the top 5 national priorities for government in the medium term

period. The Department of Education has introduced programmes to encourage young

people to take education very serious including those that are in remote rural areas. The

municipality is also offering bursaries to students who have passed matric and are interested

in furthering their studies.

On the other hand, poverty and lack of access to educational facilities might be a

contributing factor for no schooling as well as the low level of tertiary education. This was

confirmed during the IDP consultative meetings when most wards raised the need for

additional schools (primary and secondary) and tertiary institutions to increase access of

education in the municipality. The establishment of the university in the province specifically

within the Mbombela municipal area will encourage those that have passed matric to further

their studies.

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According to the Mpumalanga Department of Education, the municipality has 151 public

primary schools, 59 public secondary schools, 25 independent (private) schools and 5

tertiary institutions. Comparing the number of educational facilities and the total population of

588794, it is clear that there is a need for the provision of schools in the municipality. The

municipality must allocate land for educational purposes in terms of the Spatial Development

Framework and that should also be linked to the infrastructure master plans for water, roads

and electricity.

1.3.9 Performance Highlights and Challenges

IDP Priority

Strategic Focus Areas

Key Performance Indicators

2013/2014 Financial Year


Target Actual Performance


Respond to Service Delivery Backlogs

To Strengthen the Delivery of Basic Services and ensure Sustained Integrated Human Settlement supported by Infrastructure Development

Number of households to receive water connections in their yards

1615 1615 650 650

Number of households to receive VIP toilets

2 300 0 0 0

Number of households that were provided with a legal electricity connection, for the first time

3783 1421 2847 1447

Number of new streetlights installed

66 0 0 0

Kilometres of roads to be converted

13.19km 9.87km 38 11

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IDP Priority







from gravel to tar

Number of pedestrian bridges built

6 9 11 9

Human and Community Development

To formulate a Broad Over-arching Human Capital and Community Development

Number of stands formalised

3000 2226 3000 0

Institutional arrangement and development

To build strong sustainable governance and institutional structures and arrangements

% / number of funded positions to be filled

- 31.93% - 379

Number of employees and councillors trained

40 Councillors & 250 officials

76 Councillors & 505 Officials



Number of new external bursaries offered

25 20 12 11

Number of new internal bursaries offered

176 162 136 129

Annual debtors collection rate (Payment level %)

93% 94.49% 92% 97%

% of update

of Indigent

register

100%

100% 100% 100%

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IDP Priority







updated and

approved

Date of approval of a realistic and credible budget

31 June 2013

30 May 2013

31 June 2014

5 June 2014

Social and Economic Development

To initiate a strong and sustainable Local/Regional Economic Development Potential

Number of people trained for economic-related activities

20 21 0

0

Flagship projects

Number of registered cooperative as legal entities

38 38 8 cooperative assisted with equipment of material

8 Cooperatives were assisted with material/ equipment

23 23


Building Plan Approvals

Building plan approvals for 2014/2015 financial year

The table below is a comparison of the number building plan applications approved in 2013/2014 and 2014/2015 financial years.

Category Number of new applications

approved during 2013/2014

Number of new applications

approved during 2014/2015

Residential new 519 430

Residential additions 297 320

Industrial/Commercial 57 30

Other (Swimming pools, lapa,

cellular phone masts, etc.)

9 9

Applications

outstanding

on the 30th

June 2014

Category Number of

applications

approved

during

2013/2014

Total value

of

applications

approved

(Rand)

Number of

applications

approved

during

2014/2015

Total value

of

applications

approved

(Rand)

Applications

outstanding

on the 30th

June 2015

102 Residential new 519 R690 711

689

430 R640 476

490

89

198 Residential additions 297 R133 535

081

320 R192 922

940

126

31 Industrial/Commercial 57 R388 754

487

30 R286 495

690

25

25 Other

(specify)Swimming

pools, lapa, cell

phone masts, etc.

9 R10 936 680 9 R50953220 21

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The table below illustrates new other land applications approved in 2014/2015 financial year.

The table below is a comparison of the number of new other land applications approved in 2013/2014 and 2014/2015 financial years.

Category or type of application Approved applications in 2013/2014

Approved applications in 2014/2015

Amendment Schemes / rezoning 36 19

Sub-division and Consolidation 9 68

Special Consent Use 10 22

Building Line Relaxation? 20 45

Township Establishment 6 14

Number of

Outstanding

Applications on the

01st July 2014

Category or type of

application

Approved

applications in

2014/2015

Applications

outstanding on 30th

June 2015

39 Amendment

Scheme/Rezoning

19 67

14 Subdivision and

Consolidation

68 40

11 Special Consent 22 16

13 Building Line

Relaxation

45 29

8 Township

Establishment

14 12

25 25


2 CHAPTER 2: GOVERNANCE

2.1 Governance Structures

Local government function in a highly sophisticated environment. To be successful in its

endeavours to render quality, affordable and sustainable municipal services, it needs to be

structured in the best possible way to facilitate effective governance as well as to ensure

proper oversight and to measure performance. MLM has approved the governance model

which separates the Legislative and Executive functions.

2.1.1 Political Governance Structures

2.1.1.1 Legislative

This component consists of the following:

Council (including the Traditional Leaders)

The Speaker

The Chief Whip

Chair of Chairs

Section 79 Oversight Committees, namely, Municipal Public Accounts Committee

(MPAC), Financial and Corporate Services, Infrastructure Development, Human

Settlement Rural Development & Local Economic Development, Sport and Recreation,

Public Safety, Emergency Services, Parks, Waste and Environmental Management

Services, Water and Sanitation Committee, Chairpersons Committee, Public

Participation and Petition Committee;

Section 79 Standing Committees, namely, Programming Committee; Rules & Ethics

Committee; Party Whips Forum.

Ward Committees.

2.1.1.2 Executive

This component consists of the following:

Executive Mayor (Head of the Executive)

Members of the Mayoral Committee with delegated powers.

Mayoral Committee (MMC) comprising of MMC for Sport and Recreation, MMC for

Waste Services, MMC for Human Settlement , MMC for Rural and Urban

26 26


Development, MMC for Water and Sanitation, MMC for Corporate, MMC for

Infrastructure Development, MMC for Public Safety, Transport & Emergency

Services, MMC for LED Tourism and Trade, MMC for Financial Services

Administration with the Municipal Manager as Head. This incumbent also serves as

the Accounting Officer of the municipality.

2.1.2 Administrative Governance Structures

There is a significant relationship between an IDP and the institutional arrangement. The

municipality cannot implement its IDP effectively without proper organizational structure. As

a result, the municipality has amended its organizational structure on 28 May 2015.

Table below indicates the top layer of the organizational structure.

2.2 Intergovernmental Relations

In order to strengthen intergovernmental relations, the municipality has established

Intergovernmental (IGR) unit. Its primary objective is to facilitate intergovernmental dialogue

with relevant provincial and national government. Moreover, the unit also creates a

conducive working relationship of the municipality with the district municipalities and other

stakeholders.

Provincial Intergovernmental Structures

The Municipality participates in the following structures:

Premier’s Coordinating Forum (PCF) attended by the Executive Mayor and Technical

PCF attended by the Municipal Manager.

The Provincial International Affairs Coordinating Committee attended by the IGR&IR

Manager.

SALGA Provincial Municipal Manager’s Forum

District Intergovernmental Structures

The District Municipality coordinate the following forums for the different Political and

Administrative offices:

Executive Mayor’s Forum

Municipal Manager’s Forum

27 27


Ehlanzeni District Municipality Governance and Administration Cluster

Ehlanzeni District Municipality Social Cluster

Ehlanzeni District Municipality IDP Rep Forum

Ehlanzeni District Municipality Economic Growth and Infrastructure Development Cluster

Ehlanzeni District Municipality Communicator’s Forum

2.3 Public Accountability and Public Participation

2.3.1 Public Meetings

Community consultative meetings took place from 17 October to 17 November 2013. The

aim of the meetings was to report on the municipality performance and achievements of the

previous financial year (2012-2013) and also to give the communities an opportunity to raise

and confirm priority issues that need to be addressed in the 2014-2015 financial year. The

municipality also communicate to the community using print and broadcast media i.e.

newspapers and radio. Ward Councillors hold quarterly meetings within their wards to report

back on service delivery issues and feedback on issues raised by their communities.

2.3.2 IDP Participation

It is required in terms of chapter 4 of the Municipal Systems Act, 2000 that municipalities

must develop a culture of municipal governance that complements formal representative

government with a system of participatory governance, and must encourage, and create

conditions for the local community to participate in the affairs of the municipality including the

preparation, implementation and review of its IDP. In compliance to the Act, the municipality

has adopted the public participation strategy which reflects ways in which the municipality

conducts stakeholder engagement and consultation in the IDP process.

In terms of the strategy (public participation), the participation of communities is driven

through a Ward Committee System managed by the Public Participation Unit located in the

Office of the Speaker and the IDP Representative Forum arranged through the Office of the

Executive Mayor.

Moreover, the municipality’s public participation process comprises of community meetings,

zonal meetings, Mayoral Imbizo(s), Speakers Outreach programmes, business and

commercial stakeholders engagements and traditional leaders engagements.

28 28


The IDP process followed

On 23 August 2013, Council under item A (5) approved the process plan which outlined the

process followed in the development of the 2014-2015 IDP review. The process plan

outlined the legislative framework, organizational structures responsible for the management

of the IDP processes, mechanisms of community participation and the key deadlines of the

activities that are led to the approval of the IDP Review.

It is important to note that the process plan was prepared in compliance with the Ehlanzeni

District Municipality IDP Framework Plan as required in terms of section 27 of the Municipal

Systems Act, No. 32 of 2000.

The process plan was presented to Ward Councillors, Ward Committees, Community

Development Workers (CDW), Traditional Authorities and registered stakeholders (Rates

Payers Association, NAFCOC, KLCBT, Farmers Association, SANCO & Youth Organisation)

on 11 and 12 September 2013 respectively for notification and information purposes.

The approved process plan was circulated to the sector departments, advertised on the

Lowvelder newspaper dated 10 September 2013 and placed on the municipal website and in

all the municipal service centres i.e. Mbombela Civic Centre, White River Civic Centre,

Hazyview Civic Centre, Kabokweni Civic Centre, Kanyamazane Civic Centre and Matsulu

Civic Centre.

A Technical Lekgotla was held on 31 January to 1 February 2014 to refine and confirm the

municipal strategic objectives and priorities for 2014-2015 IDP based on previous (2012-

2013 financial year), mid-year performance (2013-2014 financial year) and community

priorities. The Lekgotla was attended by the Senior Management of the municipality, which

included the Municipal Manager, General Managers, Senior Managers and Planners from

SembCorp Silulumanzi and Bushbuckridge Water.

On 25 to 26 February 2014, the municipality held the Mayoral Lekgotla to afford the political

leadership an opportunity to consider the Technical Lekgotla proposed strategic objectives

and priorities for 2014-2015. The Lekgotla which was attended by Executive, Mayor,

Speaker, Chief Whip, MMCs (political office bearers), Chairpersons of Section 79 Oversight

Committees, Municipal Manager, General Managers and Senior Managers re-affirmed the

existing IDP development priorities as priorities for 2014-2015 financial year. The affirmed

priorities are water supply, road infrastructure development and storm water, electricity

supply and management, integrated human settlement, good governance and public

participation, sanitation/sewerage, community development, rural development, economic

29 29


development, waste management and greening, financial management and viability, public

transport and 2010 legacy and revenue enhancement.

A follow up Mayoral Lekgotla was held on 14 March 2014 to identify projects that must be

included in the 2014-2015 IDP. During the finalisation of IDP projects, the municipality

considered programmes from sector departments and other governmental parastatals such

as ESKOM, and the projects have been included in Chapter 6 of this IDP.

The draft 2014-2015 IDP was adopted by Council on 28 March 2014 subject to a

comprehensive community consultation process. The process (consultation process)

involved meeting the community representatives at zonal level, stakeholders and community

meetings at ward level.

Consultation meetings were conducted from 16 April to 21 May 2014, whereby zonal

meetings took from 20 to 21 May 2014; meeting with the Traditional Leaders on 19 May

2014 and meeting with the stakeholders (Rates Payers Associations, Kruger Lowveld

Chamber Business and Tourism-KLCBT, NAFCOC, Farmers Association, Akson Plan, Halls

Properties & SAPOA) on the 16th of May 2014. The purpose of the meetings was to afford

the communities and stakeholders an opportunity to comment on the draft IDP and Budget.

It must be noted that the meeting with the Traditional Leaders was postponed due to the

non-availability of representatives from the Traditional Leaders. A follow up meeting will be

arranged after the adoption of the IDP.

The IDP was also presented at Ehlanzeni District Municipality’s IDP rep forum on 16 May

2014 to give the District Municipality and sector departments to comment on the document

(2014/2014 IDP Review document).

IDP Alignment with strategic imperatives and priorities

NATIONAL

PRIORITIES

(MANIFESTO

)

OUTCOMES NATIONA

L

PLANNIN

G PLAN

PRIORITI

ES

PROVIN

CIAL

PRIORI

TIES

DISTRIC

T

PRIORI

TIES

10

POINT

PLAN

COMMUNI

TY

PRIORITIE

S

IDP

PRIORITI

ES

Creation of

decent work

&

sustainable

livelihoods

Decent

employment

through

inclusive

economic

growth

Job

creation

Economi

c growth

& job

creation

LED LED LED Economic

developm

ent

30 30


NATIONAL

PRIORITIES

(MANIFESTO

)

OUTCOMES NATIONA

L

PLANNIN

G PLAN

PRIORITI

ES

PROVIN

CIAL

PRIORI

TIES

DISTRIC

T

PRIORI

TIES

10

POINT

PLAN

COMMUNI

TY

PRIORITIE

S

IDP

PRIORITI

ES

An efficient ,

competitive

and

responsive

economic

infrastructure

network

Energy

& mining

Education Quality Basic

Education

Education

& training

Skills

develop

ment

Institutio

nal

transfor

mation &

develop

ment

Capacity

building

Education Good

governanc

e & public

participati

on

Skilled &

capable

workforce to

support an

inclusive

growth path

Health A long and

healthy life for

all South

Africans

Provide

quality

health care

Environ

ment

Health Communit

y

developm

ent &

good

governanc

e & public

participati

on

(transvers

al

services)

Waste

manageme

nt

Waste

managem

ent &

greening

Rural

development

, food

security &

Vibrant,

equitable,

sustainable

rural

Expand

infrastructu

re

Strategic

infrastru

cture

Basic

water &

infrastru

cture

Improve

municipa

l basic

Water Water

supply

31 31


NATIONAL

PRIORITIES

(MANIFESTO

)

OUTCOMES NATIONA

L

PLANNIN

G PLAN

PRIORITI

ES

PROVIN

CIAL

PRIORI

TIES

DISTRIC

T

PRIORI

TIES

10

POINT

PLAN

COMMUNI

TY

PRIORITIE

S

IDP

PRIORITI

ES

land reform communities

contributing

towards food

security for all

develop

ment

services

Sustainable

human

settlements &

improved

quality of life

Transform

urban &

rural space

Agricultu

re

Roads &

storm water

Roads

infrastruct

ure

developm

ent &

storm

water

Electricity Electrical

supply &

energy

managem

ent

Sanitation Sanitation

Community

facilities

Communit

y

developm

ent

Housing Integrated

human

settlement

Social

services

Rural

developm

ent

Crime &

corruption

All people in

SA are and

feel safe

Fight

corruption

Fraud &

corruptio

n

Safety &

security

Good

governanc

e & public

participati

on &

communit

y

developm

ent

32 32


NATIONAL

PRIORITIES

(MANIFESTO

)

OUTCOMES NATIONA

L

PLANNIN

G PLAN

PRIORITI

ES

PROVIN

CIAL

PRIORI

TIES

DISTRIC

T

PRIORI

TIES

10

POINT

PLAN

COMMUNI

TY

PRIORITIE

S

IDP

PRIORITI

ES

Others Responsive ,

accountable,

effective and

efficient Local

Government

System

Transition

to a low

carbon

economy

Social

cohesion

Good

governa

nce

Good

governanc

e & public

participati

on

An efficient,

effective and

developmental

orientated

public service

and an

empowered,

fair and

inclusive

citizenship.

Build a

capable

state

Tourism,

biodivers

ity &

cultural

heritage

Financial

manage

ment

Democr

acy

Financial

managem

ent &

viability

Create a

better South

Africa, a better

Africa and a

better World

Transform

ation &

unity

Credible

IDP

Protect and

enhance our

environmental

assets and

natural

resources

Stability

Integrity

Source: MLM Macro Policy Planning, 2015

33 33


2.4 Corporate Governance

2.4.1 Risk Management

Risk Management is one of management’s core responsibilities according to section 62 of

the Municipal Finance Management Act (MFMA) and is an integral part of the internal

processes of a municipality. It is a systematic and formalised process to identify, assess,

manage, monitor, report and address risks on a continuous basis before such risks can

impact negatively on the service delivery capacity of the municipality. When properly

executed risk management provides reasonable assurance that the institution will be

successful in achieving its goals and objectives. MFMA section 62 (i) (c) requires a

municipality to have and maintain an effective, efficient and transparent system of risk

management.

During the year under review, the Municipality implemented an enterprise-wide risk

management system as required by MFMA. The method used is in line with Risk

Management best practise as stipulated by the Accountant General: Public Sector Risk

Management Framework of June 2014. A risk assessment was held and the top key risks

were identified, measured and prioritised. The top strategic risks as assessed by

management could impact on the ability of the municipality to meet its service delivery

expectations in a sustainable and affordable manner.

The identified risks are prioritised which enables Management to focus more time, effort and

resources on higher risk areas. The Municipal Manager, Deputy Municipal Manager and

General Managers are also responsible for the continuous identification and mitigation of

risks per Department. The Risk Management Unit coordinate all risk management activities

and maintains the risk registers and risk profile of the Municipality.

Some of the risks identified are amongst others the following:

Cash flow constraints/challenges

Underspending of grants

Failing municipal infrastructure.

Lack of or non-implementation of economic development strategy.

Land invasion (Uncontrolled urbanization).

Lack of formalization

34 34


The Risk Management Committee

The municipality has appointed a Risk Management Committee for the year under review

whose duties and functions are amongst others the following:

To ensure that annual risk assessment is done on time and in an appropriate manner

and assist Council in undertaking its responsibility for determining appropriate levels of

risk for the organisation.

Ensuring that the Municipality had an effective Risk Management Systems and that the

extremely high risks are reported to the Council in a timely manner.

2.4.2 Anti-corruption and fraud

Implementation of the Anti-Corruption Strategy

During the reporting period; the following measures to execute the Anti-Corruption Strategy

was implemented:

A fraud hotline, fax, e-mail and SMS system were created to enable the public to report

any case of misconduct or criminal event to the municipality.

An external audit company was appointed to investigate any complaints received via the

system.

Procedures were compiled to submit reports conducted by the external audit company,

to the Municipal Manager.

The possibility of fraud and corruption is one of the unacceptable risks that need to be

mitigated by every General Manager. This mean that every General Manager in the

beginning of every financial year, needs to compile action plans on how he/she intend to

minimize the possibility of misconduct and criminal behaviour in the Department. The

General Manager then needs to submit quarterly progress reports on how he/she

progresses with the implementation of the anti-corruption strategy. This progress reports

are then submitted to the Risk Management Committee for discussion and verification. A

report is then submitted to the Municipal Manager.

35 35


2.4.3 By-laws and policies

Section 11 (3) of the Municipal Systems Act 32 of 2000 allows a municipality to exercise its

legislative and executive authority by developing and adopting policies, passing and

implementing its by-laws, as well as monitoring the impact and effectiveness of any policies.

While section 160 (4) of the Constitution states that no by- law may be passed by a

Municipal Council unless:

All the members of the Council have been given reasonable notice; and

The proposed by-law has been published for public comment.

The following is a list of policies and by-laws developed/reviewed during the 2013/14 and

2014/15 financial year:

a) Human resource related policies:

Revised Policy on the Attendance of Local Labour Forum Meetings by Relevant

Members and Officials

Attendance & Absenteeism Policy

Overtime Policy

Revised Acting Policy

Integrated Human Resource Development Policy

Dress Code Policy

Draft Performance Management Framework for Non- Section 56 Employees

b) Financial services related policies and by-laws:

Credit Control and Debt Collection Policy

Property Rates Control Policy

Tariff Policy and By-law

Deposit Policy and By-law

Contract Management Policy

Travelling and Subsistence Policy

Supply Chain Management Policy

Supplier Performance Monitoring Policy

Virement Policy

Budget Policy

Funding and Reserves Policy

Indigent Policy

Payroll Policy

Investment Policy

Recruitment, Selection and Induction Policy

c) Community services related policies & by-laws:

By-law on the Control of Outdoor Advertising

Housing Allocation Policy

By-law on the Eradication of Informal Settlements

36 36


Policy on Escort Duty for Funerals

d) Risk management related policies:

Risk Management Policy

Fraud and Corruption Prevention Policy

Some of the above listed by-laws have been promulgated while others are in the process of

being promulgated.

Here are some of the Policies and By-Laws that have been workshopped to councillors in

the 2014/2015 financial year. The Street Trading By-Law has been Promulgated and

gazetted while others are still being prepared to be tabled to Council, Public Participation

and promulgation.

Name of Policy/By-Law Status

Street Trading By-Law Gazetted - 2014

Library By-Laws Approved by Council- 2015 - still to be

gazetted

Heritage Policy/By-Law Still to be tabled to council

By-Law on the Naming and Renaming of Streets

and other Public Places

Workshopped to councillors - still to be

approved by Council

Storm-water By-Law Still to be approved by Council

Roads and Streets By-Law Still to be approved by Council

Insurance Policy Still to be Approved by Council

Mbombela Housing Allocation Policy Still to be Approved by Council

Fleet Management Policy Approved

Spartial Planning and Land Use Management Act

(SPLUMA)

Gazetted (2015) National

Liquor Licensing Act In the process to be approved by the

Liquor Licensing Board

Draft Traffic By-Laws To be tabled before Council for

approval and then the Public

Participation Process to start

37 37


2.4.4 All municipal oversight committees

FINANCIAL-

AND

CORPORATE

SERVICES

INFRASTRUCT

URE

DEVELOPMEN

T (ROADS AND

STORM

WATER,ELECT

RICITY & PMU)

HUMAN

SETTLEMENT,

RURAL

DEVELOPMENT

& LOCAL

ECONOMIC

DEVELOPMENT

SPORT AND

RECREATION

PUBLIC

SAFETY,

EMERGENCY

SERVICES,

PARKS,

WASTE-AND

ENVIRONMENT

AL

MANAGEMENT

SERVICES

Chairperson:

Cllr K M

Mkhonto

Chairperson:

Cllr M M Mlimi

Chairperson

Cllr E M Mutobvu

Chairperson

Cllr R F

Mgwenya

Chairperson

Cllr V L Mlimo

Grovè-Morgan T

M J

Dludlu T L De Kock C J Dhlamini N F

N

Bulunga T M

Koster J E G Janse van

Rensburg

Janse van

Rensburg E G

Grovè-Morgan

T M J

Lange F

Lubbe A J Khoza J Koster J J Koster Mabuza T G

Mashego P V Mashaba J B Mabuza S R Kumba A Mafotha M C

Maziya K E Mhawule M E Mashaba J B Malumane M Z Mashele M S

Mkhonto J A Mkhabela E T K R Masina Manave T P Mavuso S D

Mnyambu C N Msibi M J Mdluli M S Maseko L Mkhabela E T

Nobela S T Nyalunga P P Mhlanga M C Mokoena M B Robertson K P

Nyalunga N S Robertson K P Mkhonto K M Moreko L N Segage W J S

Nyundu B A Sebashe E M Moreko L N Nkosi D T Tsela T D

Sebashe E M Ngwenyama D D Thobela-

Ngwenyama O

M

Zulu F J

Zulu N M Twala H L

38 38


CHAIRPERSO

NS

COMMITTEE

PUBLIC

PARTICIPATI

ON

AND

PETITION

COMMITTEE

PROGRAMMI

NG

COMMITTEE

RULES AND

ETHICS

COMMITTEE

MUNICIPAL

PUBLIC

ACCOUNTS

COMMITTEE

PARTY

WHIPS

FORUM

Chair of Chairs

Cllr V L Mlimo

Chairperson:

Cllr J Sidell

Chairperson:

Cllr J Sidell

Chairperson:

Cllr J Sidell

Chairperson:

Cllr T M

Charles

Chairperson:

Cllr S H

Mbuyane

Charles T M De Kock C J Mabilane T K Mabilane T K Lubbe A J Mabilane T K

Mgwenya R F Janse van

Rensburg E G

Mathonsi S P Mbuyane A Mabilane T K Mbuyane A

Mkhonto K M Matsemela M

K

Mbuyane A Mbuyane S H Matume N B Schormann S

R

Mlimi M M Matume N B Mbuyane S H Schormann S

R

Mbuyane A

Mokoena S I Mgwenya R F Mlimo V L Mlimo V L

Mutobvu E M Mhlanga M C Schormann S

R

Mokoena S I

Msibi M J Mutobvu E M

Tsela T D Nobela S T

Schormann S

R

Simelane T C

Tlou M I

39 39


SECTION 79 WATER AND SANITATION COMMITTEE

Chairperson:

Cllr S I Mokoena

Bulunga T M

De Kock C J

Grovè-Morgan T M J

Khoza J J

Kumba A

Mashego P V

K R Masina

Matume N B

Mkhonto J A

Mkhonto K M

Nkosi D T

Nyundu B A

Simelane T C

Thobela-Ngwenyama O M

Schormann S R

40 40


3 CHAPTER 3: SERVICE DELIVERY PERFORMANCE

(PERFORMANCE REPORT PART I)

The service delivery reporting is consolidated according to the following seven Strategic

Focus Areas as stipulated in our 2014/2015 Integrated Development Plan (IDP) and the

2014/2015 Service Delivery and Budget Implementation Plan (SDBIP):

• To provide infrastructure and sustainable basic services

• To provide sustainable social amenities to the communities

• To strengthen the delivery of sustainable integrated human settlement and

environmental management

• To initiate a strong and sustainable economic development

• To build a strong good governance and institutional capacity

• To ensure legally sound financial viability and management

• To maintain and sustain the 2010 legacy projects

Table 3.8: IDP development priorities and objectives

IDP DEVELOPMENT OBJECTIVE IDP DEVELOPMENT PRIORITY

1. To provide infrastructure and

sustainable basic services

Water supply

Roads infrastructure development and storm

water

Electricity supply & energy management

Sanitation / sewerage

Public transport

Rural development

Waste management & greening

2. To provide sustainable social amenities

to the communities

Community development

3. To strengthen the delivery of

sustainable integrated human settlement

and environmental management

Integrated human settlement

4. To initiate a strong and sustainable Economic development

41 41


IDP DEVELOPMENT OBJECTIVE IDP DEVELOPMENT PRIORITY

economic development

5. To build a strong good governance and

institutional development

Good governance & public participation

6. To ensure legally sound financial

viability and management

Financial management

Revenue enhancement

7. To maintain and sustain the 2010

legacy projects

2010 legacy

Source: 2013/15 IDP Document

Table 3.9 Summary of Institutional Achievements per Department

Department/Unit Total targets

Percentage

Targets achieved

Percentage

Targets not achieved

Percentage

Technical Services

149 100% 93 62% 56 38%

Community Services

74 100% 40 54% 34 46%

Financial Services

92 100% 78 85% 14 15%

Corporate Services

42 100% 30 71% 12 29%

Local Economic Development, Human Settlement, Urban and Rural Development

58 100% 24 41% 34 59%

Planning, Performance Monitoring and Evaluation, Communication, and Intergovernmental and

40 100% 31 77.5% 9 22.5%

42 42


Department/Unit Total targets

Percentage

Targets achieved

Percentage

Targets not achieved

Percentage

International Relations

Office of the Municipal Manager/ Chief Operations Officer

48 100% 33 56% 15 44%

Office of Council 12 100% 10 83% 2 17%

Office of the Chief Whip

1 100% 1 100% 0 0%

Total 516 100% 340 66% 176 34%

43 43


3.1 Technical Services

Department/Unit Total number of targets Number of achieved targets (100% success)

Number of targets not achieved

Technical Services 149 93 56

Percentage 100% 64% 36%

44 44


3.1.1 Office of the General Manager



Office of the General Manager 9 5 4


Project Description

2014/15 Amended Budget

Adjustment Budget

Baseline Key Performance Indicator

2014/2015 Annual Targets

Means of verification

Actual budget spent

Was the set target achieved

Actual performance for 2014/2015

Reasons for non-achievement and variance (deviations)

State plans to address non-achievement and timeframes

Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

Risks Mitigation R0 R0 4 risk progress reports submitted in 2013/14 Financial year

Number of Risk progress reports submitted and Action Plan developed

3 progress reports submitted and Action plan developed

Action plan and Reports

R0 Yes 3 progress reports submitted and Action plan developed

N/A N/A

Quarterly departmental performance appraisal conducted

R0 R0 No

performance

appraisals

conducted

Number of

performance

appraisals

conducted

2

performance

appraisals

conducted

Minutes R0 No Senior

Manager

performance

agreements

signed but

no

appraisals

Performance

appraisals

process still

being

finalised by

Corporate

Services

The

appraisals

will be

conducted

after the

finalisation

of the

45 45


Project Description


Adjustment Budget




Actual budget spent





Yes No

done performanc

e

manageme

nt system

Quarterly performance reviews conducted

R0 R0 None Number of

quarterly

departmental

performance

review

sessions

conducted

3 quarterly

department

al

performance

review

sessions

conducted

Attendanc

e register

R0 Yes 3 quarterly

department

al

performance

review

sessions

conducted

N/A N/A

Attendance of the compliance/ regulatory meetings

R0 R0 N/A Number of

the

compliance/

regulatory

meetings

attended

12 LLF

meetings

attended

Attendanc

e register

R0 No 8 meetings

attended

Some

instances No

quorum and

other

instances,

postponemen

t due to

clashing with

other

meetings

All

scheduled

meetings

will be

attended

4

Employment

Equity

meetings

attended

Attendanc

e register

R0 No 1 meeting

attended

No quorum

for the other

meetings

All

scheduled

meetings

will be

attended

4 OHS

meetings

attended

Attendanc

e register

R0 Yes 4 OHS

meetings

attended

N/A N/A

46 46


Project Description


Adjustment Budget




Actual budget spent





Yes No

Attendance of management meetings

R0 R0 N/A Number of

management

meetings

attended

12 Executive

Managemen

t meetings

attended

Attendanc

e register

R0 Yes 12 Executive

Managemen

t meetings

attended

N/A N/A

DEVELOPMENT PRIORITY OR OBJECTIVES: FINANCIAL MANAGEMENT

Participation on Bid Adjudication Committee

R0 R0 Non-sitting of

Bid

Adjudication

Committee

(BAC)

meetings

Number of

Bid

Adjudication

Committee

meetings held

24 Bid

Adjudication

Committee

meetings

held

BAC

attendanc

e registers

R0 Yes 24 Bid

Adjudication

Committee

meeting

attended

N/A N/A

Turnaround Plan – Clean audit roadmap

R0 R0 Unqualified

audit opinion

with

emphasis of

matters

Improve audit

outcome

Unqualified

audit

opinion with

no matters

Auditor

General

Report

Action

Plan for

Audit

Findings

R0

No Unqualified

opinion with

matters

Issues of compliance

All matters raised by AG to be addressed in 2015/16 financial year through the action plan

47 47


3.1.2 Project Implementation Unit (PIU)



Project Implementation Unit 58 29 29


IDP Number

Project Description


2014/15 Adjusted Budget

Location Ward Baseline Key Performance Indicator



Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: COMMUNITY DEVELOPMENT

N/A O: Construct Museum & Heritage Centre

R435 925

R435 925

Mataffin

14 No

museum

and

Heritage

site

Museum

and

Heritage

Centre

designs

complet

ed

Museum

and

Heritage

Centre

designs

complet

ed

Final Designs

R435 925 Yes Designs

finalised

None None

48 48


IDP Number

Project Description






Actual budget spent





Yes No

136 R: Reconstruct Section of Whiteriver Northern Outfall sewer

R1 300 000

R1 300 000

White River

30 Project left incomplete due to contractor’s terminated contract

% of project completed

100% of project completed

Completion Certificate

R980 000 Yes 100% of project completed

N/A N/A

161 O: Matsulu Fire Station

R7 064 737

R7 064 737 + R3 200 000 (R)

Matsulu 28 No proper facilities

% of construction of Fire station completed

80% of construction of Fire station completed

Completion certificate

R7 172 231.86

No 49% of construction of Fire station completed

Blasting, revision of designs Community protect

Close monitoring of progress on site

162 N: Phola Community Hall

R500 028

R4 000 028

Phola 5 No proper facilities

% of Community hall completed

60% of Community hall completed


R87 194.48 No New site identified and new designs finalised,

Delay caused by community refusing contractor access to site

Contractor on site and instructed to accelerate project

165 O: Construct New

R3 670 137

R3 670 137 + R1

Elandshoek; Ermelo;

12; 35

No halls Contractors appointe

Appointment of contract

Appointment letters

R0 N0 Tender re-advertis

Delays due to non-

Fast track procure

49 49


IDP Number

Project Description






Actual budget spent





Yes No

Community Halls

000 000 d for Elandshoek and Ermelo community halls

ors for Elandshoek and Ermelo community halls finalised

ed and report submitted to BEC

responsiveness of bidders which resulted in tender being readvertised

ment processes for appointment of contractor

Rollover O: Phameni Community Hall

R2 600 302

R1 600 302

Phameni 34 No proper facilities

Contractor appointed for Phameni community hall

Appointment of contractor for Phameni community hall finalised

Appointment letter

R0 N0 Tender re-advertised and report submitted to BEC

Delays due to non- responsiveness of bidders which resulted in tender being re-advertised

Fast track procurement processes for appointment of contractor

152 N: Mataffin Sanitation Structures

R7 366 030

R3 000 000

Mataffin 14 No reticulation network

% of construction completed

50% of construction completed


R2 100 000 No Implementation plan between learnership

Delay in finalizing Implementation plan between

Project will be completed in the 2nd quarter

50 50


IDP Number

Project Description






Actual budget spent





Yes No

contractors and the municipality has been finalised and material procured

the leanership contractors and the municipality

2015/16

166 O: Upgarde of Van Riebeeck Swimming Pool

R3 598

517

R2 098

517

Mbomb

ela

17 Change rooms and bathroom not in good condition

% of upgrading of van Riebeeck swimming pool completed

20% of upgrading of van Riebeeck swimming pool completed


R750 000 No Tender has been advertised and at bid evaluative committee for appointment of contractor

Delays in finalising designs

Fast

track

appoint

ment of

contract

or and

project

complet

ed 4th

quarter

2015/16

financial

year

Rollover O:

Construc

t Multi-

Purpose

R380

000

R380

000

Masoyi 6 No multipurpose courts

Detailed designs finalised

Detailed designs completed

Designs 350 000 No The MIG business plans have been

Delays in approval of the MIG business

Fast track the finalization of the designs

51 51


IDP Number

Project Description






Actual budget spent





Yes No

Courts approved.

plans. by first quarter 2015/16

DEVELOPMENT PRIORITY OR OBJECTIVES: SANITATION/SEWERAGE

N/A O: Upgrade of Kingston Sewerage Purification Plant

R1 600 000

R1 412 236

Kamagugu

38 Inadequate sewer treatment works

% Construction of the waste water treatment works

100%

Construc

tion of

the

waste

water

treatme

nt works


R1 412 236 Yes 100%

Construc

tion of

the

waste

water

treatme

nt works

None None

N/A O: Construct Of Hazy Outfall Sewer & WTW

R7 608 337

R7 608 337

Hazyview and Shabalala

1 Insufficient sewer system



Appointment Letters

R0 No None Delays due to land dispute

Project will be implemented during the 2015/16

N/A O: Mataffin Internal Sewer Connections

R3 705 009

R3 405 009

Mataffin 14 No

sewer

reticulati

on

% of

Sewer

line for

the

existing

houses

100% of

Sewer

line for

the

existing

houses


R3 405 009 Yes 100% of

Sewer

line for

the

existing

houses

N/A N/A

52 52


IDP Number

Project Description






Actual budget spent





Yes No

complet

ed

complet

ed

complet

ed

N/A N: Nelspruit/Mataffin Northern Outfall Sewer

R10 717 000

R4 717 000

Mbombela and Mataffin

14, 15, 16

Insufficient capacity of sewer outfall



Monthly reports

R 2 455 588 YES 15% of construction completed (Designs completed and procuring of material purchased).

Expenditure due to cession agreement signed between MLM and supplier.

N/A

157 O: Tekwane North Outfall Sewer

R4 014 490

R4 014 490 + R5 904 422

Tekwane North

26 No Proper Sanitation

% of construction of outfall sewer completed

5% of construction of outfall sewer completed


R5 083 635.00

Yes 5% of construction of outfall sewer completed

Expendit

ure due

to

cession

agreeme

nt

signed

between

MLM

and

supplier.

N/A

53 53


IDP Number

Project Description






Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: ROADS AND STORMWATER

Rollover O: Upgrade of Chweni to Spienkop Bus Route

R2 592 336

R1 496 141

Chweni and Spioenkop

34 10 km

gravel

road

Detailed

design

finalised

Detailed

design

complet

ed

Designs

and

draft

tender

docume

nts

R1 496 141.38

Yes Detailed

design

complet

ed

N/A N/A

49 O: Zwelisha Mluti Bus route

R3 587 506

R1 138 180 + R 23 767 870

Zwelisha Mluti

2, 29 5.5 km gravel road

% of 5.5 Km of road constructed

100% of 5.5 Km of road constructed


R25 757 424.18

Yes 100% of 5.5 Km of road constructed

N/A N/A

50 O: Construction of Paved Roads Mkheni

R6 525 506

R4 000 000

Daantjie 23 1km Gravel road

% of 1km road completed

15% of 1km road completed

Progress R362 259.48 Yes 20% of 1km road completed

Good performance by contractor but has not invoiced the MLM.

N/A

51 O: Clau-Clau Construction of Roads and St

R3 345 409

R3 345 409 + R 7 012 370

Clau-Clau

11 1.2km road gravel

% of 1.2 km of road construction completed

100% of 1.2 km of road construction completed


R7 012 370.00

Yes 100% of 1.2 km of road construction completed

N/A N/A

54 54


IDP Number

Project Description






Actual budget spent





Yes No

52 O: Construction of Paved Roads Sibuyile

R6 525 506

R4 000 000

Daantjie 24 1km Gravel road



Progress R2 212 021.50

Yes 20% of 1km road completed

N/A N/A

53 O: Construction of Paved Roads Somcuba

R6 525 506

R4 000 000

Msogwaba

29 2.2 km gravel road



Progress R605 352.60 No The community protest resolved and 10% of 1km road completed

Community protest due to labour rates, and the appointment of CLO.

Close monitoring of progress on site and target will be achieved by the first quarter 2015/16FY.

54 O: Upgrade of Phola Collector Road

R7 000 625

R7 000 625

Phola 5 2.8 km road gravel

% of

construc

tion of

2.8 km

road

complet

ed

100% of

construc

tion of

2.8 km

road

complet

ed


R5 094

843.42

No 60% of

construc

tion of

2.8 km

road

complet

ed

Delays in

appoint

ment of

contract

or due

to late

signing

of

procure

ment

Close monitoring of progress on site and project will be completed by the 4th

55 55


IDP Number

Project Description






Actual budget spent





Yes No

certificat

e.

quarter 2015/16FY.

55 O: Roads and Stormwater Kanyamzane Ph3

R2 545 327

R2 545 327 + R3 978 638

Kanyamazane

20 1.5 km road gravel

% of 1.5km road completed

40% Construction Complete

Progress Reports

R0 No Appointment of contractor and site establishment

Delays on the appointment of the contractor and the relocation

Designs approved, contractor committed to fast tract progress on site

57 N: Pedestrian Bridges In Nsikazi North

R800 000

R800 000 + R2 611 381

Mahushu, Mshadza

3,6 Need for bridges



Completi

on

certificat

e

R3 411 381 Yes


N/A N/A

60 O: Upgrade of Daantjie Cemetery Bus Route

R5 083 143

R2 283 143 + R34 123 383

Daantjie 2 No proper PT facilities

% of 7.9km of road construction completed

50% of

7.9km of

road

construc

tion

complet

ed


R40 126 533.35

Yes Overall progress is at 70% 0f 7.9km (Road A 99% complete, Road B 95% complete

Good performance by contractors

N/A

56 56


IDP Number

Project Description






Actual budget spent





Yes No

completed.

61 O: Upgrade of Kanyamazane Streets and Bus routes

R1 483 776

R1 483 776

Kanyamazane

19, 21 0.8 km road gravel



Completi

on

Certifica

te

R3 804 955.74

Yes 100% of construction completed

N/A N/A

N/A R: Kanyamazane Streets and Busroutes

R594 200

R594 200 + R15 166 600

Kanyamazane

19, 21 7km Gravel road

% of 7km construction completed



R11 267 716.17

No 90% of 7km road completed

Contractor under liquidation and the process was aborted and the contractor has settled the money owed to executor.

Close monitoring of progress on site and the project will be completed by 1st quarter 2015/16 FY.

57 57


IDP Number

Project Description






Actual budget spent





Yes No

Rollover O: Upgrade of Mafambisa to Spelanyane Bus route

R2 183 109

R1 171 323

Mafambisa to Spelanyane

10 10 km

gravel

road

Detailed

design

finalised

Detailed

design

complet

ed

Designs

and

draft

tender

docume

nts

R1 171 322.69

Yes Detailed

design

complet

ed

N/A N/A

N/A 0: Upgrade of Matsulu Streets and Bus Route

R46 312 + R2 487 877 + R8 000 000

R46 312 + R2 487 877 + R16 000 000

Matsulu 13, 27, 28

11.2km of gravel road

% of 11.2km road completed

100% of

7km

road

complet

ed

Completi

on

Certifica

te

R12 750 047.33

No 85% of

7km

road

complet

ed

Delays due to community protests.

Close monitoring of progress on site and the project will be completed by 2nd quarter 2015/16 FY.

64 R: Upgrade of Phumlani Bus Route

R13 936 905

R13 770 073 + R13 407 576

Phumlani

14 3.2km of gravel road

% of 3.2

km of

road

construc

tion

complet

ed

100% of

3.2 km

of road

construc

tion

complet

ed

Completi

on

certificat

e

R13 226 821.81

Yes 100% of

3.2 km

of road

construc

tion

complet

ed

N/A N/A

58 58


IDP Number

Project Description






Actual budget spent





Yes No

N/A N: Pedestrian Bridges In Nsikazi South

R1 300 000

R99 658 Newscom

36 Need for bridges



Completi

on

certificat

e

R0 Yes 100% of project completed

The budget not spend is a saving (R99 658)

N/A

Rollover O: Vehicular and Pedestrian Cross Structure

R4 957 895

R4 957 895

Mahushu, Mshadza

3,6 Need for bridges



Completi

on

certificat

e

R5 007 195 Yes


N/A N/A

Rollover O: Construction of Gutshwakop Bus Route

R350 100

R350 100 + R4 392 017

Gutshwakop

31 5.5km gravel road




R4 742 117 Yes 100% of construction completed

N/A N/A

Rollover O: Construction of Tekwane North Bus Route

R1 000 181

R3 000 181

Tekwane North

26 2.5km Gravel road

% of construction of 2.5 road completed

10% of construction of 2.5 road completed

Progress report

R543 697 No Contractor appointed and site establishment done.

Delay

due to

realignm

ent of

the road

designs

of the

project

Monitor progress closely and the target will be achieved by 1st quarter 2015/16 FY

59 59


IDP Number

Project Description






Actual budget spent





Yes No

Rollover O: Matsulu and Frank Emoyeni Bus Route

R686 478

R686 478

Matsulu Frank Emoyeni

28 1.6 km gravel road




R686 375.56 Yes 100% of construction completed

N/A N/A

DEVELOPMENT PRIORITY OR OBJECTIVES: PUBLIC TRANSPORT

N/A O: Implement Public Transport Infrastructure

R3 275 209

R3 275 209

All All None Number of monitoring and evaluative meetings held

12 monitoring and evaluation meetings held

Progress report ( monthly, quarterly and annually)

R3 261 129.82

No 8 monitoring and evaluation meetings held

The other months were affected by budget review of IPTN and DoT engagements

The target will be adjusted in the 2015/16 SDBIP

207 O: Construct Nelspruit Public Transport Rank

R604 620 + R29 000 000

R604 620 + R35 000 000

All All No integrated Public Transport rank

% of construction of Integrated public transport rank completed

100% of construction of Integrated public transport rank completed


R43 802 812.02

No 83% of construction of Integrated public transport rank completed

The original scope of works has been achieved and currently busy with the

The project will be completed during the 2015/16 financial year

60 60


IDP Number

Project Description






Actual budget spent





Yes No

additional/extension of scope of works

209 O: Proposal for Testing; Evaluation & Des

R6 948 546

R6 948 546 + R23 151 592

Institutional

Institutional

No proper public transport plans for Central Areas of Mbombela

Appointment of contractors finalised

Contractors appointed

Appointment letters

R1 275 782.85

No Tenders to appoint contractors for Friedenheim was done in June 2015 and will close in July 2015

Delays in finalization of the designs namely; Traffic impact analysis, simulation etc.

The contractor will be appointed on the 2nd quarter 2015/16 FY.

210 O: R40 from Dr. Enos Mabuza to TUT

R7 157 444

R7 157 444 + R63 000 000

Mbombela

15, 16 No Integrated public transport infrastructure

% of Widening of R40 from Dr Enos Mabuza to TUT completed

70% of integrated public transport infrastructure completed

Progress report

R55 737 952.32

Yes 70% of integrated public transport infrastructure completed

N/A N/A

61 61


IDP Number

Project Description






Actual budget spent





Yes No

Rollover O: R40 from R37 to Nelsriver HOV Lane Upgrade

R5 666 237

R5 666 237

Mbombela

14 No Integrated public transport infrastructure

% of Widening of R40 from R37 to Nelsriver bridge completed

100% of Widening of R40 from R37 to Nelsriver bridge completed

Completion Certificates

R2 710 703.84

Yes 100% of Widening of R40 from R37 to Nelsriver bridge completed

N/A N/A

208 O: Rocky's Drift Public Transport Facility

R3 452 343

R3 452 343 + R8 900 000

Rocky's Drift

14 No proper public transport facility

% of PT facility completed

100% of PT facility completed


R4 715 345.70

Yes 100% of PT facility completed

N/A N/A

211 R: Kanyamazane: PT Transfer Facility

R10 000 000

R10 000 000

KaNyamazane

19 No proper public transport facility

Consultant appointed, Designs and tender document finalised


Appointment Letters/ Adverts

R3 770 844.24

No Tender advertised and currently at BAC.

Delays due to late signing of procurement certificate

Fast track appointment of consultants and the project target will be achieved by the 2nd quarter 2015/16 FY

62 62


IDP Number

Project Description






Actual budget spent





Yes No

212 R: Matsulu: Pt Transfer Facility

R10 000 000

R10 000 000

Matsulu 13 No proper public transport facility



Appointment Letters/ Adverts

R0 No Tender advertised and currently at BAC.

Delays due to late signing of procurement certificate

Fast track appointment of consultants and the project target will be achieved by the 2nd quarter 2015/16 FY

DEVELOPMENT PRIORITY OR OBJECTIVES: WATER SUPPLY

N/A O: Upgrade of Hazview Water Purifications

R12 000 000

R12 000 000

Hazyview

1 Insufficient water supply

% of construction of water treatment works completed

50% of construction of water treatment works completed

Appointment Letters

R18 514 955.54

Yes 62% of construction of water treatment works completed

N/A N/A

N/A O: Construct Boschrand to

R2 755 170

R5 915 557

Phumlani

14

Insufficient water supply



Progress Certificate

R141 171.51 No 20% of construction completed

Delays due to late finalization of

Target will be achieved by the 2nd

63 63


IDP Number

Project Description






Actual budget spent





Yes No

Phumlani Pipeline

SLA between MLM and Rand water.

quarter 2015/16 FY.

34 (Implemented By MEGA)

O: Karino Plaston Bulkwater Scheme

R9 296 113

R13 822 297 + R18 914 788

Tekwane North & South

18; 26 Insufficient bulk water supply infrastructure

% of construction bulk line, Pump station and reservoir completed

100% of construction bulk line, Pump station and reservoir completed


R21 040 726.96

No 95% of construction bulk line, Pump station and reservoir completed

Delays in the hand over process from MEGA, MLM and Rand Water.

The project will be completed by the 1st quarter 2015/16 FY.

N/A O: Karino Plaston Bulkwater Scheme

R27 701 214

R9 296 113

Nsikazi South Wards

Nsikazi South Wards


Contractor appointed

Appointment of contractor finalised

Appointment letter

R0 No None Delays due to late finalization of designs and late advertisement.

Fast track tender advertisement and appointment of the contractor. The target will be achieved by the

64 64


IDP Number

Project Description






Actual budget spent





Yes No

2nd quarter 2015/16 FY.

40 N: Provide Nsikazi S Via Karino Bulk Ws S

R9 000 000

R9 000 000

Nsikazi South Wards

Nsikazi South Wards


Contractor appointed

Appointment of contractor finalised

Appointment letter

R14 278 851.70

No None Delays due to late finalization of designs and late advertisement

Fast track tender advertisement and appointment of the contractor. The target will be achieved by the 2nd quarter 2015/16 FY.

Rollover O: Mataffin Internal Water Connections

R4 591 500

R2 291 500

Mataffin 14 insufficie

nt water

reticulati

on (yard

connecti

on) to

% of new

water

line,

with

yard

taps for

100% of

new

water

line,

with

yard


R2 291 500 Yes 100% of

new

water

line,

with

yard

N/A N/A

65 65


IDP Number

Project Description






Actual budget spent





Yes No

required

areas

the

existing

houses

complet

ed

taps for

the

existing

houses

complet

ed

taps for

the

existing

houses

complet

ed

N/A N: Matsulu -WTW Extension with 6MLD

R11 519 544

R1 019 544

Matsulu 13 Insufficient water supply



Progress report

R0 No Consultant appointed and busy with designs.

The delays due negotiations with DWA on conditions attached to the project funding (counter funding).

Fast tract the finalization of designs and the target will be achieved by the 4th quarter 2015/16 FY.

39 O: Construct Additional 1ML Dwaleni

R2 485 071

R2 485 071 + R11 558 000

Dwaleni 32 Insufficient water supply

% of construction of Pipeline & Package plant completed

100% of construction of Pipeline & Package plant completed


R11 549 399 No 82% completed

Delays in

appoint

ment of

the

contract

or and

commun

Close monitoring and the target will be achieved by the 2nd

66 66


IDP Number

Project Description






Actual budget spent





Yes No

ity

unrest.

quarter 2015/16 FY.

38 R: Upgrade of Matsulu Bulk Water Supply

R8 000 000

R10 781 670 + R1 784 175

Matsulu 13 Insufficient bulk water supply and reticulation network

% of construction of pump station, rising main, steel tank and reticulation for MP 1138/01/A,B,C completed

100% of construction of pump station, rising main, steel tank and reticulation for MP 1138/01/A,B,C completed


R9 451 000 No Project at 97%

Delays due to the manufacturing of special fittings

Project to be completed in the 1st quarter 2015/16

% of construction of pump station, for MP 1138/03 completed

100% of construction of pump station, for MP 1138/03 completed


R2 561 903.81

Yes 100% of construction of pump station, for MP 1138/03 completed

N/A N/A

67 67


IDP Number

Project Description






Actual budget spent





Yes No

% of construction of Reservoir roof for MP 1138/04 completed

100% of construction of Reservoir roof for MP 1138/04 completed


Yes 100% of construction of Reservoir roof for MP 1138/04 completed

N/A N/A

% of construction of Reticulation for MP 1138/05 completed

30% of construction of Reticulation for MP 1138/05 completed

Progress report

R0 No Preliminary designs and tender document completed, revised technical report submitted for additional funding application

Funding shortfall due to escalation of cost on materials

Target will achieved in the 4th quarter 2015/16 financial year

68 68


IDP Number

Project Description






Actual budget spent





Yes No

36 R: Upgrading of Elandshoek Water Supply

R15 973 487

R12 473 487 + R1 379 355

Elandshoek

12 Insufficient water

% of Installation of new water reticulation completed

60% of Installation of new water reticulation completed

Progress report

R2 443 050.02

No 10% completed

Delays due to late finalization of SLA between MLM and Rand water.

Target will be achieved by the 2nd quarter 2015/16 FY.

Rollover O: Manzini Package Plant: Construct of R

R3 130 262

R3 039 962

Manzini 7 Insufficient water

% of construction of Pipeline & Package plant completed

90% of construction of Pipeline & Package plant completed

Progress report

R0 No Contractor appointed and site establishment done

Initial contractor was terminated tender was re-advertised

Target will be achieved by the 3rd quarter 2015/16 FY.

69 69


Operational Budget

IDP Number

Project Description


Adjustment Budget




Actual budget spent





Yes No


N/A Implementation of Public Transport Infra

R15 283 270

R15 283 270

None Number of monitoring and evaluative meetings held



R15 188 143.94

Yes 12monitoring and evaluation meetings held

N/A N/A

N/A Planning Function: PMU

R16 918 458

R25 039 169

Inadequate planning

Number of monitoring and evaluative meetings held



R25 039 169

Yes 12 monitoring and evaluation meetings held

None None

70 70


3.1.3 Roads and Stormwater



Roads and Stormwater 21 19 2

Percentage 100% 90% 10

IDP Number

Project Description






Actual budget spent





Yes No


67 N Install Speed Humps - Traffic Calming

R400 000

R400 000

Various Various. First come first serve

There is a need for speed humps in all wards

Number of speed humps installed

45 Speed humps installed

Completion certificates by Technicians

R398 758

Yes 52 Speed humps installed

Huge demand for speed humps and work was done cheaper departmentally

NA

71 71


IDP Number

Project Description






Actual budget spent





Yes No

68 R:Replace Collapsed Storm water Pipes

R1 500 000

R750 000

West Acres

15 & 16 Collapsed Storm water system

% of construction of phase 1 completed

50 % construction of phase 1 completed

Progress report

R0 No Tenders for construction provided to procurement in December 2014.

Consultants provided incorrect tender documents. Still waiting for BAC resolution

Re-tender in August 2015

72 R:Replace Small Plant And Equipment

R200 000

R200,000

Institutional

Institutional

Emergency replacements. Small plant and equipment

% of money spent

100% of money spent

Delivery notes

R199 810

Yes 100% of money spent

NA NA

73 R:Kaapsche Road: Widening; Geometrical Upgrade

R550 000

R520 000

West Acres

15 & 16 Road must be reconstructed, widened and geometrical upgraded. Importa

% of designs and tender documents completed

100% of designs and tender documents completed

Approved plans and tender documents

R280 890

Yes 100% of designs and tender documents completed

Provision made for supervision and studies and it will only be done in next phase

NA

72 72


IDP Number

Project Description






Actual budget spent





Yes No

nt for High Court Traffic

74 N:R40 Through Hazyview : Structural Analysis

R800 000

R578 098

Hazyview

1 Main road damaged by heavy trucks and will collapse soon.

% of structural analysis is designs and tender documents completed

100% of structural analysis is designs and tender documents completed

Approved tender documents submitted to supply chain management

R443 192

Yes 100% of structural analysis is designs and tender documents completed

Provision made for various geotechnical tests and they were not require due to the condition of the road

NA

78 2 New Vehicle Bridges on Tekwane North Rd and Msogwaba Rd. Design and tender

R1 500 000

R789 600

Msogwaba

26 2 Unsafe low level bridges

% of box culverts delivered

100% of box culverts delivered

Delivery notes

R780 600

Yes 100% of box culverts delivered

NA NA

73 73


IDP Number

Project Description






Actual budget spent





Yes No

documents

N/A Repair Three Culverts

R900 000

R900 000

Manzini Msogwaba &Daantjie

7,22 & 29

Received funds from insurance to replace 3 culverts

Number of culverts installed

3 culverts installed

Completion certificate by technicians

R895 740

Yes 3 culverts installed

NA NA

82 N Construction Pedestrian Walkway In Nelsville

R50 000 R24,895 Nelsville 17 Need for a paved walkway

Number of pedestrian walk ways constructed (220m)

1 Pedestrian walk way constructed (220m)


R24 895 Yes 1 Pedestrian walk way constructed (220m) in first quarter

NA NA

83 N Plan and Prelim Design Interchange

R750 000

R750 000

Elandshoek

12 Need inter change in future for safe access from N4/7. Town ship not

% of preliminary designs completed

100% preliminary designs completed

Approved preliminary designs and plans

R633 870

Yes 100% preliminary designs completed

Provision made for various studies but they will be done in the next phase

NA

74 74


IDP Number

Project Description






Actual budget spent





Yes No

approved due to access problem

84 N Erection of 600m Safety Fence Elands

R 800 000

R700 000

Elands hoek

12 Unsafe access from in formal stands

Metres of steel fence erected

600 metres of steel fence erected


R662 094

No 575 metres of steel fence erected

Community refused the last 25 meters to be erected

MMC is engaging the community. Access gate will be erected in the 2015/16 financial year.

N/A Repair of storm damaged gravel roads

R15 856 278

R16 363 778

All Wards

All Wards

Various roads and culverts damaged by rains in first quarter 2014

% of km gravel roads re-gravelled (Target=272 km)

100% of damaged roads Re-gravelled

Completion certificates by technicians

R16 241 930

Yes 100% of damaged roads Re-gravelled. 325 kms repaired

More funds received. Original estimate based on an average cost.

NA

75 75


Operational Budget

IDP Number

Project Description






Actual budget spent





Yes No


MB1 Road Master Plan Updating & Align With S

R520 000

R520 000

Institutional

Institutional

Completed Roads Master Plan (RMP) updated

Roads Master Plan (RMP) updated

RMP update completed

Certification by consultant

R520 000

Yes RMP update completed

NA NA

MB2 Determination of 1:100 Flood Lines (Cont )

R644 034

R644 034

Institutional

Institutional

Require 440 km of 1:100 Year Flood Lines. Completed 75km (Phase 1 & 2)

% of 40km of 1:100 km Year Flood Line determined

100% of 40km 1:100 Year Flood Line determined

Certification by consultant

R644 029

Yes 100% of 40km 1:100 Year Flood Line determined

NA NA

MB12 Reseal Tarred Roads - Hazyview

R1 000 000

R930 000 Amount reduced by the CFO

Hazyview

1 520 km of tar to be resealed every 7 years

Kilometres (km) of road resealed

2km of road resealed


R929 876

Yes 2,7km of road resealed

NA NA

76 76


IDP Number

Project Description






Actual budget spent





Yes No

MB13 Reseal Tarred Roads - Kabokweni

R1 000 000


Kabokweni





R958

375


NA

NA

MB14 Reseal Tarred Roads - Kanyamazane

R1 000 000

R1 000 000

Kanyamazane

18,19,20,21

520 km of tar to be resealed every 7 years




R954

875


NA NA

MB15 Reseal Tarred Roads - Matsulu

R930 000

R1 000 000 Amount reduced by the CFO

Matsulu 13,27,28 520 km of tar to be resealed every 7 years




R929

875

Yes 2km of road resealed

NA NA

MB16 Reseal Tarred Roads - Nelspruit

R2 300 000

R 1 872 000 Amount reduced by the CFO

Nelspruit

14,15,16,17,38



4,7km of road resealed


R1 871

882

Yes 7 km of road resealed

NA NA

MB17 Reseal Tarred Roads - Nsikazi North

R1 000 000


Nsikazi North

Nsikazi North





R954

875


NA NA

77 77


IDP Number

Project Description






Actual budget spent





Yes No

MB18 Reseal Tarred Roads - Nsikazi South

R1 000 000


Nsikazi South

18,21,23,26,29,36





R958

375

Yes 2km of road resealed

NA NA

MB19 Reseal Tarred Roads - White River

R1 000 000


White River





R956

240


NA NA

78 78


3.1.4 Water and Sanitation



Water and Sanitation 32 26 6


IDP Number

Project Description






Actual budget spent





Yes No


8 R: Upgrade Of White River Country Estate

R700 000

R500 000

White River

30 Inadequ

ate

water

supply at

White

river

country

estate

% of

upgrade

of White

River

Country

Estate

Water

System

complet

ed

80% of

upgrade

of White

River

Country

Estate

Water

System

complet

ed

Completi

on

certificat

e

R1 117 924.83

Yes 100% of

upgrade

of White

River

Country

Estate

Water

System

complet

ed

Work done in-house

N/A

79 79


IDP Number

Project Description






Actual budget spent





Yes No

10 O: Install New Bulk Water Meters & Refurbishment

R800 000

R450 000

Institutional

Institutional

Need for the installation of bulk water meters

% of

project

complet

ed

80% of

project

complet

ed


R428 246

Yes 100% of

project

complet

ed

Over achievement due to savings on other projects

N/A

13 O: Install Water Reticulation From Boreholes

R593 890

R534 359

Mshadza, Spelanyane, Kabokweni and Khumbula

6, 10, 33 & 34

Need for

water

reticulati

on

Number

of

borehole

s drilled

and

equippe

d

2

borehole

s drilled

and

equippe

d

Completi

on

certificat

e

R 534 359

Yes 2

borehole

s drilled

and

equippe

d

N/A N/A

33 R: DWA Refurbishment Programme

R13 157 895 + R3 318 019

R11 134 537

All Nsikazi wards

All Nsikazi wards

Dilapidat

ed

infrastru

cture

% of

refurbish

ment of

Kanyam

azane

raw

water

pump

station

complet

ed

100% of

refurbish

ment of

Kanyam

azane

raw

water

pump

station

complet

ed

Completi

on

certificat

e

R10 174

974

No 50% Progress

Difficulty in shutting down the water supply system to de-commission some pumps

Target will be achieved in the 1st quarter 2015/16

80 80


IDP Number

Project Description






Actual budget spent





Yes No

due to inadequate water supply

% of

Refurbis

hment

of

Kanyam

azane

regional

water

works

complet

ed

100% of

Refurbis

hment

of

Kanyam

azane

regional

water

works

complet

ed

No 60% Progress

Delays in the delivery of Siemens motor from Germany

Target will be achieved in the 2nd quarter 2015/16

% of

Refurbis

hment

of

Kanyam

azane

old

water

works

complet

ed

100% of

Refurbis

hment

of

Kanyam

azane

old

water

works

complet

ed

Yes 100% of

Refurbis

hment

of

Kanyam

azane

old

water

works

complet

ed

N/A N/A

81 81


IDP Number

Project Description






Actual budget spent





Yes No

% of

refurbish

ment of

Manzini

package

plant

complet

ed

100% of

refurbish

ment of

Manzini

package

plant

complet

ed

Yes 100% of

refurbish

ment of

Manzini

package

plant

complet

ed

N/A N/A

N/A O: DWA Refurbishment Programme

R3 318 019

R3 318 019

Nsikazi South and North wards

Nsikazi South and North wards

Dilapidat

ed

infrastru

cture

% of

Mechani

cal

infrastru

cture in

Nsikazi

North

refurbish

ed

100% of

Mechani

cal

infrastru

cture in

Nsikazi

North

refurbish

ed

Completi

on

certificat

e

R3 240

678

Yes

100% of

Mechani

cal

infrastru

cture in

Nsikazi

North

refurbish

ed

N/A N/A

% of

Mechani

cal

infrastru

cture in

Nsikazi

South

refurbish

ed

100% of

Mechani

cal

infrastru

cture in

Nsikazi

South

refurbish

ed

Yes

100% of

Mechani

cal

infrastru

cture in

Nsikazi

South

refurbish

ed

N/A N/A

82 82


IDP Number

Project Description






Actual budget spent





Yes No

% of

Refurbis

hment

of bulk

pulp line

in

Mgcoba

neni

complet

ed

100% of

Refurbis

hment

of bulk

pulp line

in

Mgcoba

neni

complet

ed

Yes Yes

100% of

Refurbis

hment

of bulk

pulp line

in

Mgcoba

neni

complet

ed

N/A N/A

% of

Refurbis

hment

of bulk

water

meters

complet

ed

100% of

Refurbis

hment

of bulk

water

meters

complet

ed

100% of

Refurbis

hment

of bulk

water

meters

complet

ed

N/A N/A

140 R: Refurbishment of Infrastructure Assets: Sanitation

R1 892 983

R1 653 154

Institutional

Institutional

Dilapidat

ed

infrastru

cture

% of

refurbish

ment

project

impleme

nted

80% of

refurbish

ment

project

impleme

nted

Completi

on

certificat

e

R1 766 999

Yes 100% of

refurbish

ment

project

impleme

nted

Project done in-house

N/A

83 83


IDP Number

Project Description






Actual budget spent





Yes No

222 R: Implementation of The Water Conservation And Demand Management

R2 700 000 + R1 529 134

R1 693 213

Institutional

Institutional

Unaccep

table

water

losses,

dilapidat

ed

infrastru

cture,

and

illegal

connecti

ons

% of

water

conserva

tion

demand

manage

ment

strategy

impleme

nted

(Phase

2)

80% of water conservation demand management strategy implemented (Phase 2)

Close out report for phase 2/ and completion certificate

R407 791

No 78% of water conservation demand management strategy implemented (Phase 2)

Contractor poor performance

Project has been accelerated to be completed in the 1st quarter 2015/16 financial year

N/A R: Refurbish of Infrastructure Asset: Water

R2 150 000

R1 000 000

Institutional

Institutional

Dilapidat

ed

infrastru

cture

% of

refurbish

ment

project

impleme

nted

60 % of

refurbish

ment

project

impleme

nted

Completi

on

certificat

e

R539 000

Yes 100 % of

refurbish

ment

project

impleme

nted

Project Completed In-House, Savings used on other related projects with shortfall

N/A

N/A O: Refurbishment Of Infrastructure Assets:

R857 843

R772 176

Institutional

Institutional

Dilapidated infrastructure

% of refurbishment project implemented

80% of refurbishment project implemented


R772 176

Yes 100% of refurbishment project implemented

Actual project cost

N/A

84 84


IDP Number

Project Description






Actual budget spent





Yes No

Water

N/A N: Equipping of New Boreholes & Water Reticulation Network

R2 500 000

R1 500 000

Institutional

Institutional

Need for water reticulation

Number of boreholes drilled, equipped and length of reticulation

4 boreholes drilled, equipped and 4km of reticulation


R1 341 189

Yes 4 boreholes drilled, equipped and 4km of reticulation

N/A N/A

Roll over O: Upgrade of Ngodini Water Works

R749 172

R4 151 139

Ngodini, TV

33 Inconsistent water supply

% of project construction completed

100% of project construction completed


R3 403 673

No Awaiting Eskom Connection and Commissioning of the Pump House

The Pump House Site Dispute took too long and caused massive delays

The project will be completed in the 1st quarter 2015/16 financial year

Rollover O:Water Master Plans: Nelspruit Water A

R656 000

R624 000

Mbombela

15 & 16 Outdated Master Plan

% of Master Plan updated

100%of Masterplan Updated

Updated Master Plan

R624 000

Yes 100%of Masterplan Updated

N/A N/A

85 85


IDP Number

Project Description






Actual budget spent





Yes No

Roll over O: Destiling and Repair of Kanyamazane Emergency Raw Water Pump Station

R892 888

R1 164 117

Kanyamazane

18 & 19 Need for regular desilting due to prevent damage to raw water pumps during flooding

% of sand and debris removed from the raw water

100% of

sand and

debris

removed

from the

raw

water

pump

station

Report on the amount of sand and debris removed on the raw water pump station

R1 584 360.10

Yes 100% of

sand and

debris

removed

from the

raw

water

pump

station

N/A N/A

Roll over O: Provision of 128 Jojo Tanks

R35 883 R35 883 Buyelani

39 Lack of water storage

Number of Jojo tanks installed

2 Jojo

tanks

and

stand

construc

ted

Job orders and invoices

R35 883 Yes 2 Jojo

tanks

and

stand

construc

ted

N/A N/A

Roll over O: Link Phola To Mshadza Package Plant

R998 080

R986 080

Phola & Mshadza

5 & 6 Inconsistent water supply

% of pipeline refurbished

100% of pipeline refurbished


R434 965

No 60% progress

Project on hold due to community protests

Ward Councillor requested to intervene, project to be implemented during 3rd

86 86


IDP Number

Project Description






Actual budget spent





Yes No

quarter 2015/16 financial year


Roll over O: Chemical Dosing System @ White River WWTW

R300 000

R300 000

White River

30 No

chemical

dosing

system

% of

chemical

dosing

system

installed

100% of

chemical

dosing

system

installed

Completi

on

R26 314 Yes 100% of

chemical

dosing

system

installed

N/A N/A

87 87


Operational Budget

IDP Number

Project Description


Adjustment Budget




Actual budget spent





Yes No


MB4 Master Plans: Nsikazi North & South Rural Sanitation

R500 000

R500 000

Nsikazi North and South


No master plan in place

Master plan finalised

Master plan completed

Master plan

R498 000

Yes Master plan completed

N/A N/A

MB5 Master Plans: White River; Hazyview Water Annual Update

R500 000

R500 000

White River and Hazyview

1 & 30 Master plan require annual update

Master plan update finalised

Master plan update completed

Updated Master plan

R501 000

Yes Master plan update completed

N/A N/A

MB6 Master Plans : White River; Hazyview Sanitation

R480 000

R480 000

White River and Hazyview

1 & 30 No master plan in place



Completed master plan

R477 000


N/A N/A

88 88


IDP Number

Project Description


Adjustment Budget




Actual budget spent





Yes No

MB7 Master Plans : Nsikazi North Water Annual Update

R500 000

R500 000

Nsikazi North

Nsikazi North

Master plan require annual update



Updated Master plan

R501 000


N/A N/A

MB8 Master Plans : Nsikazi South Water Annual Update

R500 000

R500 000

Nsikazi South

Nsikazi South

Master plan require annual update



Updated Master plan

R500 000


N/A N/A

N/A Master Plans: Nsikazi North & South Water-Bureau Services

R500 000

R500 000



No master plan in place



Master plan

R497 000


N/A N/A

N/A Water Meter Audit

R800 000

R800 000

Institutional

Institutional

Ageing of water metering infrastructure

Number of water meters audited in Rocky’s Drift and White River

150 water meters audited in Rocky’s Drift and White River

Verification Report/ Completion certificate

R740 892.80

Yes 150 water meters audited in Rocky’s Drift and White River

N/A N/A

89 89


IDP Number

Project Description


Adjustment Budget




Actual budget spent





Yes No

N/A Water Services Section 78 Assessment

R- R200 000

Institutional

Institutional

Need for Capacity Assessment for Water and Sanitation Unit

Assessment report finalised

Assessment report completed

Section 78 assessment report

R0 No Scope of works and Terms of References completed

Allocated budget was insufficient for the project

Project to be completed by 4th quarter 2015/16

N/A Water Services Concession Agreement Review

R- R500 000

Institutional

Institutional

Need to review Key Performance Areas and Targets for the 5 year Period (2015 -2020)

Supplementary Agreement No.4 (SA4) signed

Supplementary Agreement No.4 (SA4) concluded and signed

Signed supplementary Agreement No.4 (SA4)

R311 000

Yes Supplementary Agreement No.4 (SA4) concluded and signed

N/A N/A

N/A Water Infrastructure Intervention Programme

R- R4 000 000

Institutional

Institutional

Need to address Inconsistence Basic Water Supply

Boreholes, Water Network, Storage Tanks Refurbished

Completion Report on Refurbish Dilapidated Water Infrastru


R5 269 000

Yes Refurbishment of dilapidated Water Infrastructure completed

N/A N/A

90 90


IDP Number

Project Description


Adjustment Budget




Actual budget spent





Yes No

cture

91 91


3.1.5 Concession Monitoring



Concession Monitoring 7 6 1


IDP Number

Project Description






Actual budget spent





Yes No


22 R: SCW 902 - Upgrades Central Zone - Old WTW pump line to Old Pta Rd

R300 000

R300 000

Mbombela CBD

15, 16 & 17

lack of water upgrades due to new developments

% of bulk water pipeline upgrade for CBD completed

100% of bulk water pipeline upgrade for CBD completed


R202 908.07

No Preliminary Design and EIA complete

Lengthy negotiations with land owners for pipe route to finalise design due to change of scope

Project will be completed during the 3rd quarter 2015/16

92 92


IDP Number

Project Description






Actual budget spent





Yes No

23 N: SC 907 - Reinforcement Of Beryl & Saffier Zone

R500 000

R500 000

Stonehenge

16 & 17 Upgrade

capacity

of water

supply

% of

installati

on of

water

pipes

upgrade

complet

ed

100% of installation of water pipes upgrade completed


R391 720.12

Yes 100% of installation of water pipes upgrade completed

N/A N/A

26

O: SCW 1301 - Water: Network Upgrade Giraffe Zone AC mains

R750 000

R1 735 500

Mbombela

14, 15, 16 & 17

lack of water upgrades due to new developments

% of water upgrades of old asbestos pipes in the Giraffe Zone completed

100% of water upgrades of old asbestos pipes in the Giraffe Zone completed


R2 195 302.97

Yes 100% of water upgrades of old asbestos pipes in the Giraffe Zone completed

N/A N/A

29 R: SCW 1101 - Water: Upgrades in Mbombela Ext

R200 000

R700 000

Mbombela

15 & 16 lack of water upgrades due to new developments

% of water pipe in Nelspruit upgraded

100% of water pipe in Nelspruit upgraded


R413 554.66

Yes 100% of water pipe in Nelspruit upgraded

N/A N/A

93 93


IDP Number

Project Description






Actual budget spent





Yes No


N/A

O: SCS 1301 - Water: Network Upgrade Giraffe Zone AC mains

R150 000

R150 000

Mbombela

15 & 16 lack of water upgrades due to new developments

% of water upgrades of old asbestos pipes in the Giraffe Zone completed

100% of water upgrades of old asbestos pipes in the Giraffe Zone completed


Combined with project 26 -SCW 1301

147

R: SCS 1013 -Sewer: Network Upgrading Ac Lines

R250 000

R246 500

Mbombela

15 & 16 Upgrade old asbestos sewer network pipes

% of sewer pipes upgraded

100% of sewer pipes upgraded


R246 000

Yes 100% of sewer pipes upgraded

N/A N/A

149

R: SCS 910 - Sewer: Extent To Existing Networks

R350 000

R350 000

Mbombela

15 & 16 Extension of sewer networks due to new development needs

% of installation of sewer link lines for new developments completed

100% of installation of sewer link lines for new developments completed


R290 373.20

Yes 100% of installation of sewer link lines for new developments completed

N/A N/A

94 94


IDP Number

Project Description






Actual budget spent





Yes No

N/A SCS 1205-Sewer Western Outfall and PS

R150 000

R150 000

Maggiesdal

15 & 16 Increas

e

capacit

y and

pumps

to

effectiv

ely

remove

sewer

% of

design

& EIA

finalise

d

100% of

design

& EIA

finalise

d

Designs & EIA

R150

000

Yes 100% of

design

& EIA

finalise

d

N/A N/A

95 95


3.1.6 Electrical Services



Electrical Services 22 8 14


IDP Number

Project Description






Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: ELECTRICITY SUPPLY AND MANAGEMENT

92 R: Eskom POS

R4 531 696

R4 531 696

14, 15, 16, 17, 30 & 38

Mbombela & White River

Inadequate Notified Maximum Demand

Dispute with Eskom regarding supply areas resolved and electricity distributi

Dispute with Eskom regarding supply areas resolved Electricity distribution

Payment certificates

R0 No

NERSA consulted and provided an opinion and legal opinion also obtained

Eskom engaged no agreement was reached

A service provider has been appointed to strengthen mlm’s case in further engagement with

96 96


IDP Number

Project Description






Actual budget spent





Yes No

on licences amended

licences amended

ESKOM and NERSA to resolve the disagreement

95 N: Electrification of Households

R8 771 930

R7 209 930

35 Matangaleni, Siligane, Sifunindlela & Maswirijini

Backlog of 13, 712 un-electrified houses

Number of connected and energised

625 connected and energised

Completion certificates

R2 358 468

No

Construction at 70% (Medium Voltage and Low Voltage infrastructure installed)

Delays in appointment of service providers

Contractor instructed to accelerate works, project to be energised by 30 September 2015

99 R: Riverside 4 Switching Station

R400 000

R150 000

14 Riverside Inadequate reticulation capacity

Appointment of consultant finalised

Consultant appointed

Appointment letter

R0 Yes Consultant appointed

N/A N/A

101 R: Boschrand Heights Substation

R230 000

R120 000

14 Mbombela


Land acquired for the construction of a substati

Land purchased and registered for the construc

Title Deed

R0 No Memorandum of Understanding with the intentio

Negotiations to finalise the conditions of the

The MoU will be finalised in the 1st quarter

97 97


IDP Number

Project Description






Actual budget spent





Yes No

on tion of a substation

n to purchase has been drafted

MoU took longer than expected

of 2015/16 financial year

102 O: Upgrade of Montana Switching Station

R500 000

R500 000

16 Mbombela


Land acquired for the construction of a substation

Land purchased and registered for the construction of a substation

Title Deed

R0 No Memorandum of Understanding with the intention to purchase has been drafted

Negotiations to finalise the conditions of the MoU took longer than expected

The MoU will be finalised in the 1st quarter of 2015/16 financial year

105 O: Distribution and Safety Equipment

R200 000

R 200 000

Institutional

Institutional

Inadequate and redundant safety equipment

% of safety equipment purchased

100% of safety equipment purchased


R142 115

No Competent Person appointed to do the audit and technical specifications for the equipment

Delays in the appointment of a competent person

Equipment to be purchased in the 1st quarter 2015/16

98 98


IDP Number

Project Description






Actual budget spent





Yes No

required

Rollover O: Install 150 Smart Metering (Medium)

R1 484 500

R 484 500

Institutional

Institutional

620 Meters installed (commercial)

Number of smart meters installed

48 smart meters installed


R0 No

None Delays due to the prioritisation of the electrification program

Project to be completed in the 4th quarter 2015/16 financial year

Rollover O: Procure and Install of Power Quality Meters

R500 000

R300 000

Institutional

Institutional

No power quality meters installed

Number of power quality meters installed

4 power quality meters installed


R0 No


Project to be implemented in the 4th quarter 2015/16 financial year

Rollover O Upgrade of Ferreira Substation Deload

R193 025

R163 025

15 & 17 Mbombela

Unreliable power supply

% of project completed (Split supply ring and enable load balancing)

100% of project completed (Split supply ring and enable load balancing)


R163 025

Yes 100% of project completed (Split supply ring and enable swing load to happen )

N/A N/A

99 99


IDP Number

Project Description






Actual budget spent





Yes No

Rollover R: Design Ehmke 2 Switching Station

R6 210 526

R6 210 526

15, 16 & 17

Mbombela

Backlog of 6MVA



Appointment letter


Non spending is due to late finalisation of designs

N/A

Rollover O: Steiltes Electricity Supply and Anderson

R1 211 595

R1 211 595

Institutional

Institutional

Unreliable power supply to Steiltes substation



Appointment letter


Non spending is due to late finalisation of designs

N/A

Rollover O: Electrification Programme 768 Hh

R5 478 875

R5 478 875

2, 4, 34, 37 & 38

Zwelishana (A, B & C) , Maphakama, Numbi-Mashonamini, Makoko and Mbonisweni

Backlog in household connections

Number of households connected and energised

664 households connected and energised

PCS files R4 064 912

No 102 households connected and energised

Contractor underperformance

Notices issued to contractor; cession agreements signed, to be energise by 30 August 2015.

Rollover O: Electrification Program

R7 605 255

R7 605 255

5, 6, 25 &26

Bhekiswayo, Khombaso, Part

Backlog in household

Number of households

984 households connect


No 927 households connect

57 stands did not have

The remainder will be reprioriti

100 100


IDP Number

Project Description






Actual budget spent





Yes No

me 804 Hh

of Maminza, Estineni, Bhodlindlala, Stadium block & Dingindoda

connections

connected and energised

ed and energised

ed and energised

structures

sed

N/A N: Riverside 3 Switching Station

R4 170 000

R4 170 000

14 Riverside Inadequate reticulation capacity

Medium Voltage (MV) Equipment delivered and installed

MV equipment procured and installed

Handover certificate

R4 109 987

Yes MV equipment procured and installed

N/A N/A

N/A N: Electrical Infrastructure For Integrated Human Settlement

R500 000

R100 000

12, 14, 16, 30

Maggiesdal, Coltshill, Friedenheim, Elandshoek, Riverside, Rocky'sdrift


Dispute with Eskom regarding supply areas resolved and electricity distribution licences

Dispute with Eskom regarding supply areas resolved Electricity distribution licences amende


R59 944 No

NERSA consulted and provided an opinion and legal opinion also obtained

Eskom engaged no agreement was reached

A service provider has been appointed to strengthen mlm’s case in further engagement with ESKOM and

101 101


IDP Number

Project Description






Actual budget spent





Yes No

amended

d NERSA to resolve the disagreement

Rollover O: Substation Maintenance and Refurbishment

R832 203

R832 203

Institutional

Institutional

Backlog in maintenance and refurbishment

% of assets at delta substation assessed

100% of assets at delta substation assessed

Assessment report

R389 391

No None Tenders received exceeded the available budget

Project will be implemented in-house, assessment report will be submitted 1st quarter 2015/16 financial year

Rollover O: Electrification of Households (1000) - 547

R1 768 496

R1 768 496

1 Mountainview

Backlog in household connections

Number of households connected and energised

547 Households connected and energised


No 504 Households connected and energised

43 stands did not have structures

The remainder will be reprioritised

Rollover O: Electrific

R2 017 544

R2 017 544

35 Tycoon Backlog in

Number of

200 househo

PCS files R816 630

No

Construction at

Delays in finalisati

Contractor

102 102


IDP Number

Project Description






Actual budget spent





Yes No

ation of Households (200)

household connections

households connected and energised

lds connected and energised

70% (Medium Voltage and Low Voltage infrastructure installed)

on of designs

instructed to accelerate the works, project to be energised by 30 September 2015

103 103


Operational Budget

IDP Number

Project Description


Adjustment Budget

Ward Location Baseline Key Performance Indicator



Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: ELECTRICITY SUPPLY AND MANAGEMENT

N/A Electrical Services Plan Capacity Complete

R230 000

R930 000

Institutional

Institutional

Inadequate Planning and Project management capacity

Planning and project management for all identified electrical projects done

Planning and project management for all identified electrical projects completed

Written instructions & Technical reports

R930 000

Yes Planning and project management for all identified electrical projects completed

N/A N/A

N/A Electrical Meter Audit - Residential

R350 000

R350 000

14 (Riverside & Valencia), 15, 16, 17 & 38(KaMagugu)

Mbombela

None Number of wards audited

5 wards audited (14 (Riverside & Valencia, 15, 16, 17 & 38 (KaMagugu)

Audit report

R0 No


Project to be implemented in the 4th quarter 2015/16 financial year

N/A Energy Efficiency and

R750 000

R750 000

All

wards

All wards None

energy

efficient

Number

of traffic

lights

1471

traffic

lights

Completi

on

certificat

R750 000

Yes 1471

traffic

lights

N/A N/A

104 104


IDP Number

Project Description


Adjustment Budget

Ward Location Baseline Key Performance Indicator



Actual budget spent





Yes No

Demand Side Management

traffic

lights

retrofitt

ed

retrofitt

ed

e retrofitt

ed

DEVELOPMENT PRIORITY OR OBJECTIVES: REVENUE ENHANCEMENT

MB9 Management of technical losses

R701 754

R101 754

14, 15, 16, 17, 30 & 38

Mbombela & White River

10.9% total electricity revenue losses



Appointment letter


Non spending is due to late finalisation of technical loses report

N/A

105 105


3.2 Community Services



Community Services 74 40 34


106 106







IDP Number

Project Description




2014/2015 Annual Target


Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVE: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

N/A Risks Mitigation

R0 R0 4 risk progress reports submitted in 2013/14 Financial year




R0 Yes Action plan developed together with the progress report

N/A N/A

N/A Quarterly departmental performance appraisal conducted

R0 R0 No

performanc

e appraisals

conducted

Number of

performance

appraisals

conducted

2

performance

appraisals

conducted

Minutes R0 No None Performance

appraisals

process still

being

finalised by

Corporate

Services

The

appraisals

will be

conducted

after the

finalisation

of the

107 107


IDP Number

Project Description






Actual budget spent





Yes No

performance

management

system

N/A Quarterly performance reviews conducted


quarterly

departmenta

l

performance

review

sessions

conducted

3 quarterly

departmenta

l

performance

review

sessions

conducted

Attendance

register

R0 No None The department had a very tight schedule which made it impossible to conduct the session

A plan will be developed and incorporated into the corporate calendar

N/A Attendance of the compliance/ regulatory meetings

R0 R0 N/A Number of

the

compliance/

regulatory

meetings

attended

12 LLF

meetings

attended

Attendance

register

R0 Yes Six (6) LLF meeting attended

Some

instances no

quorum and

other

instance

postponeme

nt due to

clashing with

other

meetings

All scheduled

meetings will

be attended

4

Employment

Equity

meetings

attended

Attendance

register

R0 No 1 meeting

attended

No quorum

for the other

meetings

All scheduled

meetings will

be attended

108 108


IDP Number

Project Description






Actual budget spent





Yes No

4 OHS

meetings

attended

Attendance

register

R0 Yes 4 OHS

meetings

attended

N/A N/A

N/A Attendance of management meetings

R0 R0 N/A Number of

management

meetings

attended

12 Executive

Management

meetings

attended

Attendance

register

R0 Yes 12 Executive

Managemen

t meetings

attended

N/A N/A

DEVELOPMENT PRIORITY OR OBJECTIVE: FINANCIAL MANAGEMENT

N/A Participation on Bid Adjudication Committee

R0 R0 Non-sitting

of Bid

Adjudication

Committee

(BAC)

meetings

Number of

Bid

Adjudication

Committee

meetings

held

24 Bid

Adjudication

Committee

meetings

held

BAC

attendance

registers

R0 Yes 24 Bid

Adjudication

Committee

meetings

held

N/A N/A

N/A Turnaround Plan – Clean audit roadmap

R0 R0 Unqualified

audit

opinion with

emphasis of

matters

Improve

audit

outcome

Unqualified

audit opinion

with no

matters

Auditor

General

Report

Action Plan

for Audit

Findings

R0 No Unqualified

opinion with

matters



109 109


3.2.2 Parks and Cemeteries



Parks and Cemeteries 12 5 7


IDP Number

Project Description






Actual budget spent





Yes No


110 Upgrade of storeroom facilities for machinery

R600 000

R500 000

White River

30 Storeroom not adequate to store machines

% of Storeroom upgrade completed

100% Storeroom Facility upgraded


R0 No Consultant appointed. Bid to be advertised on 17 July 2015. Bid 101/2015

Lack of technical expertise within the department

Requested roll over to continue and complete project. Project will be completed in the 2015/20

110 110


IDP Number

Project Description






Actual budget spent





Yes No

16 Financial year.


111 N:

Ablution

Facilities

At

Cemeter

ies

R500

000

R500

000

Rocky’s Drift, Tekwane North & Matsulu

14, 26 & 27

No ablution facilities at cemetery

Number ablution facility constructed

3 ablution facility constructed




Requested roll over to continue and complete project. Project will be completed in the 2015/2016 Financial year.

167 R:

Upgrade

Road to

Rocky’s

drift

Cemeter

y

R600

000

R600

000

Rocky’s

Drift

14 Roads in

poor

conditio

n

% of

Rocky’s

Drift

cemeter

y road

upgrade

complet

ed

100%

Rocky’s

Drift

Cemeter

y road

upgrade

d

Report

with

photos

R200 12

3.35

Yes 100%

Rocky’s Drift

Cemetery

road

upgraded

N/A N/A

111 111


IDP Number

Project Description






Actual budget spent





Yes No

168 N:

Develop

ment Of

Nkambe

ni

Cemeter

y

R500

000

R500

000

Nkambe

ni

1 Need for new cemetery

Nkambeni cemetery fenced

Fencing of Nkambeni cemetery completed




Requested roll over to continue and complete project. Project will be completed in the 2015/2016 Financial year.

181 N:

Purchase

Of Tree

Team

Equipme

nt

R200

000

R200

000

Institutio

nal

Institutio

nal

Additional machines due to age of other

Number of tree equipment delivered

7 Tree equipment purchased

Payment certificate

R188 587.92

Yes 7 Tree equipment purchased

N/A N/A

185 N:

Purchase

of

Trailers

R100

000

R100

000

Institutio

nal

Institutio

nal

Insufficient trailers

Number of trailers delivered

3 trailers purchased

Payment certificate

R98 100 Yes 3 trailers purchased

N/A N/A

112 112


IDP Number

Project Description






Actual budget spent





Yes No

186 N: Alien

Plant

Control

Equipme

nt

R35 000 R35 000 Institutio

nal

Institutio

nal

Insufficie

nt

equipme

nt

Number of Alien Plant Control Equipment delivered

One (1) Alien Plant Control Equipment purchased

Payment certificate

R34 799.64

Yes One (1) Alien Plant Control Equipment purchased

N/A N/A

224 N:

Purchase

of lawn

mowers

and

brushcut

ters

R600

000

R600

000

Institutio

nal

Institutio

nal

Old lawn

mowers

and

brush

cutters

Number

of lawn

movers

and

brush

cutters

purchase

d

3 lawn

movers

and 10

brush

cutters

purchas

ed

Payment

Certifica

te

R545

775

Yes 3 lawn

movers and

10 brush

cutters

purchased

N/A N/A

Rollover R:

Purchase

of lawn

mowers

and

brushcut

ters

R126

625

R126

625

Institutio

nal

Institutio

nal

Old lawn

mowers

and

brush

cutters

Number

of lawn

movers

purchase

d

2 lawn

movers

purchas

ed

Payment

Certifica

te

R0 No Supplier

appointed

Poor performance of supplier

Budget

allocatio

n for

new ride

on

lawnmo

wers in

2015/16

capex of

R500 00

0. MLM

178

113 113


Operational Budget

IDP Number

Project Description






Actual budget spent





Yes No


MB32 Identify and Feasibility Study for New cemetery

R1 500 000

R1 000 000

Nkambeni

25 Need for new cemetery

% of Nkambeni cemetery fenced

100% Fencing of Nkambeni cemetery completed


R116 681

No Consultant appointed. Bid to be advertised on 17 July 2015. Bid 100/2015


Budget

allocatio

n for

conduct

study on

new

cemeteri

es in

2015/16

of R

500 000.

MB 218

114 114


IDP Number

Project Description






Actual budget spent





Yes No

MB33 Planting of Trees in Households

R600 000

R500 000

Elandshoek, Matsulu, Mshadza, Pienaar, Kabokweni and Nkambeni

12, 13, 6, 33, 4 & 25

Need for greening of environment

Number of trees supplied

5000 trees purchased


R0 No Bids advertised

Non responsive bidders

Budget

allocatio

n for

planting

of trees

in

househo

lds in

2015/16

of R

500 000.

MB 220

MB34 City Beautification

R600 000

R500 000

Nelspruit, White River, Kanyamazane, Mataffin, Hazyview & Matsulu

16, 14,30, 13,1 & 19

Need for landscape upgrade

Number of Upgrading of landscaped areas completed

2 landscaped areas upgrade completed


R0 No None Lack of technical expertise within the department

Budget

allocatio

n for city

beautific

ation in

2015/16

capex of

R

500 000.

MB 219

115 115


3.2.3 Solid Waste



Solid Waste 12 9 3


IDP Number

Project Description






Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: WASTE AND ENVIRONMENTAL MANAGEMENT

201 Waste Storage Facilities

R2 000 000

R2 000 000

Mbombela, White River, Hazyview, Kabokweni

1, 16, 30 & 33

80 x 6m3 bins procured

Number of 6m3 bins delivered

60 x 6m3 bins purchased

Delivery note

R0 No Technical evaluation report compiled and submitted to BEC

Delays due to procurement processes

The Project will be achieved during 2nd Quarter 2015/16 Financial Years


N/A Waste Management staff ablution

R500 000

R500 000

Hazyview

1 No ablution facilities in Hazyvie

Number of temporary ablution

1 temporary ablution and


R0 No None Delays due to the change of scope of work to

The project will be completed during 4th quarter

116 116


IDP Number

Project Description






Actual budget spent





Yes No


and change rooms

w service centre

and change rooms constructed

change rooms constructed

cater for other units

2015/16 Financial Years

Operational Budget

IDP Number

Project Description






Actual budget spent





Yes No


MB29 Waste Management Feasibility Study for Commercial Services

R800 000

R800 000

Institutional

Institutional

No feasibility study for council to decide on a services delivery model

Internal evaluation report produced

Internal evaluation report completed

Internal evaluation Report

R0 No Technical Evaluation report compiled and submitted to BEC for further evaluation

Non responsive bidders

The Project will be implemented during the 4th quarter 2015/16 Financial Year

117 117


IDP Number

Project Description






Actual budget spent





Yes No

N/A Households with basic waste collection service

R0 R0 Mbombela A, white River, Kabokweni and Hazyview

12, 14, 15, 16, 17, 30, 38, 1 & 33

67 284 households receiving basic waste collection services

Number of households receiving basic waste collection services

67 284 households receiving basic waste collection services

Waste collection schedule

R0 Yes 67 284 households receiving basic waste collection services

N/A N/A

N/A Street sweeping of CBD


12, 14, 15, 16, 17, 30, 38, 1 & 33

Street sweeping of 45kms

Number of kilometres where street sweeping is provided

45kms where street sweeping is provided

Street sweeping schedule

R0 Yes 45kms where street sweeping is provided

N/A N/A

N/A Litter-picking of main roads


12, 14, 15, 16, 17, 30, 38, 1 & 33

Litter-picking of 250kms

Number of kilometres where litter picking is provided

250kms where litter picking is provided

Litter-picking schedule

R0 Yes 250kms where litter picking is provided

N/A N/A

N/A Waste recovery

R0 R0 Institutional

Institutional

14% of waste recovered

% of waste recovered

17% of waste recovered

Waste minimisation report

R0 Yes 18,7% of waste recovered

More waste received due to new development

N/A

118 118


IDP Number

Project Description






Actual budget spent





Yes No

N/A Audit of waste disposal facilities

R0 R0 Hazyview, Tekwane and Mbombela

1, 24 & 15

Adhoc audit of waste disposal facilities

Monthly audits of waste disposal facilities conducted

6 audits of waste disposal facilities conducted

Audit reports

R0 Yes 6 audits of waste disposal facilities conducted

N/A N/A

N/A Update of 2014/2015 Annual waste management service register


12, 14, 15, 16, 17, 30, 38, 1 & 33

2013/2014 Annual waste management register

Update of the 2014/2015 Annual waste management register completed

Updated 2014/2015 Annual waste management register

Updated 2014/2015 Annual waste management register

R0 Yes Updated 2014/2015 Annual waste management register

N/A N/A

N/A Clean-up campaigns


12, 14, 15, 16, 17, 30, 38, 1 & 33

4 clean-up campaigns

Number of clean-up campaigns held

4 clean-up campaigns held

Reports R0 Yes 4 clean-up campaigns held

N/A N/A

119 119


IDP Number

Project Description






Actual budget spent





Yes No


N/A Weight bridge ICT interface

R0 R0 Tekwane West

24 Tekwane landfill site weight bridge not interfacing with the billing system

Weight bridge ICT interfaced with Venus system

Interface between weight bridge and the billing system established

Billing system report

R0 Yes Interface between weight bridge and the billing system established

N/A N/A


N/A Waste Management Service Audit

R0 R0 Institutional

Institutional

Incorrect billing

Field verification conducted as per valuation roll

Field verification completed

The Waste Management Audit report

R0 Yes Field verification completed

N/A N/A

120 120


3.2.4 Social Development



Social Development 25 17 8


IDP Number

Project Description






Actual budget spent





Yes No


177 O:

Swimmi

ng Pools

Equipme

nt

R300

000 +

R195

199

R300

000 +

R195

199

Valencia, Nelsville, Nelspruit and White River

14,16, 17 & 30

Dilapidated swimming pool equipment

% of swimming pool equipment delivered

50% of swimming pool equipment purchased


R235

000

Yes 50% of

swimming

pool

equipmen

t

purchased

(4 X

Swimming

pool

pumps, 2

sand

filters and

10

N/A N/A

121 121


IDP Number

Project Description






Actual budget spent





Yes No

lockers)

179 N:

Renovati

on Of

Civic

Theatre

R250

000

R250

000

Mbomb

ela

16 Dilapidat

ed Civic

Theatre

Civic

Theatre

Renovat

ed

Renovati

on Of

Civic

Centre

(Theatre

)

Complet

ed

Completi

on

Certifica

te

R60 000 Yes Renovatio

n of Civic

Centre

(Theatre)

Complete

d

N/A N/A

182 R:

Purchase

Brush

Cutters

And Ride

On

Lawnmo

wers For

Commun

ity Halls

R200

000

R139

500

Institutio

nal

Institutio

nal

Dilapidat

ed grass

cutting

equipme

nt

Number

of

brushcut

ters and

ride on

lawn

mowers

purchase

d

5 brush cutters and 2 ride-on lawnmowers procured

Payment

certificat

e

R139 50

0

Yes 5 brush

cutters

and 2

ride-on

lawnmow

ers

procured

N/A N/A

183 N:

Purchase

Of New

Theatre

Equipme

nt

R150

000

R150

000

Mbomb

ela

16 Old &

dilapidat

ed

theatre

equipme

nt

Number of new theatre equipment purchased and installed

1 sound

system

mixer, 1

lighting

board,

18

parcan

light

Payment

certificat

e

R74 443 Yes 1 sound

system

mixer, 1

lighting

board, 18

parcan

light with

cabling

N/A N/A

122 122


IDP Number

Project Description






Actual budget spent





Yes No

with

cabling

accessori

es

purchas

ed

accessorie

s

purchased

184 N:

Comput

er P.O.S.

System

For

Swimmi

ng Po

R150

000

R150

000

Mbomb

ela

17 None Point of sale computer system delivered

Point of sale computer system procured


R0 No None Funds allocated not sufficient to implement the project, and due to its nature the project can’t be implemented in phases

Available

funds to be

rolled over,

project will be

implemented

in 2015/2016

financial year

N/A N:

Fencing

Of

Commun

ity Halls

R400

000

R300

000

Gutshwa

Kop and

Spelanya

ne

31 & 10 6

commun

ity halls

not

fenced

Number

of

commun

ity halls

fenced

2

commun

ity halls

fenced

Completi

on

certificat

e

R235 10

5

Yes 2

communit

y halls

fenced

N/A N/A

N/A R:

Purchasi

ng of

Brushcut

R100

000

R100

000

Institutio

nal

Institutio

nal

Dilapidat

ed grass

cutting

equipme

Number

of

brushcut

ters &

3 brush

cutters

and 1

ride on

Payment

certificat

e

R0 No SCM

processes

completed

Delays

due to

procurem

ent

Project to be

implemented

during the 2nd

quarter of

123 123


IDP Number

Project Description






Actual budget spent





Yes No

ters &

Ride-On

Lawn

Mowers

nt ride-on

lawnmo

wers

purchase

d

lawn

mowers

purchas

ed

processes 2015/16

DEVELOPMENT PRIORITY OR OBJECTIVES: 2010 LEGACY

215 N:

Develop

Pecan

Nut

Orchard

For

Parking

R500

000

R500

000

Instituti

onal

Institutio

nal

None Number

of ride

on lawn

mowers

purchase

d

6 ride on

lawn

mowers

purchas

ed

Invoices R199 66

7.20

Yes 6 ride on

lawn

mowers

purchased

N/A N/A

216 Upgrading Of Salubindza Stadium

R150 000

R43 336 Salubindza

5 No furniture at the Salubindza stadium

Furniture for Salubindza stadium purchased

Furniture for Salubindza stadium purchased


R49 403.

51

Yes Furniture

for

Salubindza

stadium

purchased

(200

Chairs and

20 Trestle

tables)

N/A N/A

124 124


Operational Budget

IDP Number

Project Description






Actual budget spent





Yes No


MB20 Research & Documentation of Heritage Sites and Resources

R100 000

R100 000

Institutional

Institutional

No register available listing heritage sites & resources for the Municipality

Number of heritage sites & resources discovered

Progress report listing number of heritage sites resource discovered

Progress report

R100 000

Yes Progress report completed with photographs of 16 heritage sites discovered

N/A N/A

MB21 Facilitation of Arts, Culture & Heritage Programmes

R500 000

R600 000

Institutional

Institutional

4 workshops, 4 art exhibitions, 3 talent search and 2 celebrations were held

Number of arts and culture programmes facilitated

7 art exhibitions, 5 capacity building workshops for artists & cultural groups, 4 talent search competitions, 3 celebrations (Heritage

Reports R587 557

Yes 7 art exhibitions, 9 capacity building workshops for artists & cultural groups, 4 talent search competitions, 3 celebrations (Official opening of Gutshwa

Additional requests for more capacity building workshops

N/A

125 125


IDP Number

Project Description






Actual budget spent





Yes No

Day/official opening of hall, Human Rights Day, World Art Day)

Kop Hall, Human Rights Day, World Art Day) conducted

MB22 Standardization of Geographical Features

R600 000

R600 000

Institutional

Institutional

3 workshops and 4 wards where geographical feature have been named

Number of workshops conducted & wards where geographical features have been named

8 workshops conducted and 8 wards where geographical features have been identified for naming/renaming

Attendance registers, and list of geographical features identified for naming /renaming per ward

R407 600

Yes 9 workshops conducted (standardisation of geographical features) and 22 wards where geographical features (i.e. community facilities) have been identified for naming, and 17 communit

Additional request for Councillors workshop, and change of approach to identify features for naming/renaming purposes

N/A

126 126


IDP Number

Project Description






Actual budget spent





Yes No

y facilities and 1 street have been named in 9 wards)

MB23 Purchase Exhibition Boards for Mbombela

R60 000 R60 000 Institutional

Institutional

40 old and dilapidated exhibition boards

Number of exhibition boards purchased

20 exhibition boards purchased


R22 230 No 10 exhibition boards purchased

Poor performance of supplier

Project to be reprioritised for 2016/17 financial year

MB24 Purchase New Art Works for Mbombela Ag

R50 000 R50 000 Institution

Institution

109 art works

Number of art works purchased

4 artworks purchased


R49 000 Yes 5 artworks purchased

Savings on vote used to purchase additional art work

N/A

MB25 Purchase Chairs & Tables for Community Halls

R500 000

R400 000

Institutional

Institutional

No chairs & tables for new community halls

Number of chairs & tables purchased

1000 chairs & 60 tables purchased

Payment certificate

R0 No Supplier appointed

Poor performance of Supplier

Project to be completed during the 1st quarter of 2015/16 financial year

MB26 Purchasing of Library Books

R500 000

R500 000

Institutional

Institutional

Insufficient and old editions.

Number of library books categories delivered

4 categories of library books purchased

Tax invoice

R47869.29

Yes 4 categories of library books ( Adult Fiction, Adult Non Fiction, Junior

N/A N/A

127 127


IDP Number

Project Description






Actual budget spent





Yes No

Fiction and Junior Non Fiction) purchased for 10 libraries

MB27 Library Programmes

R300 000

R419005.14

Institutional

Institutional

Four annual library programmes implemented in ten libraries

Number of Annual library programmes implemented in ten libraries

4 library programmes implemented in Ten Libraries (Literacy Month , Readerthon, Library Week and World Book Day

Report R419 005.14

Yes 4 Annual Library Programmes(Literacy day, Readerthon, Library Week and World Book day) were implemented in 10 libraries

N/A N/A

MB28 Newspapers and Magazines For Libraries

R150 000

R130 000

Institutional

Institutional

Daily newspapers were received occasionally in ten libraries

Number of libraries receiving daily newspapers

10 libraries received daily newspapers

Invoices R100 030.11

Yes 10 libraries received daily newspapers (Daily Newspapers) were delivered

N/A N/A

128 128


IDP Number

Project Description






Actual budget spent





Yes No

in all libraries

MB35 Grading of Open Grounds

R2 000 000

R2 200 000

Institutional

Institutional

Grading request done

Number of sports grounds graded and goal posts installed

30 sports grounds graded and 20 goal posts installed

Invoices R2 196 875

Yes 54 grounds graded, 23 goal posts installed and 3 new establishments.

Additional requests for grounds to be graded & installation of additional goal posts

N/A

MB36 Annual Sports Programme

R1 300 000

R1 300 000

Institutional

Institutional

5 sport programmes and events

Number of sports programmes and events conducted

5 events and 5 sport programmes held

Report R901 406

No 3 Events and 4 programmes completed

Insufficient human resource capacity due to labour relations disputes

Programs reprioritised for 2015/16 financial year

MB37 Social Development Team Building

R300 000

R300 000

Institutional

Institutional

None Number of team building exercises and sport/wellness day conducted

1 team building exercise and 1 sports/wellness day conducted

Reports R155 439

No 1 team building exercise conducted. Funds for the wellness day were reprioritised during Adjustment budget.

Funds were re-prioritised after the adjustment Budget

Project reprioritised for 2016/17 financial year

129 129


IDP Number

Project Description






Actual budget spent





Yes No

MB38 2010 Legacy Programmes

R500 000

R500 000

Institutional

Institutional

None Number of 2010 Legacy programmes conducted

6 (six) 2010 Legacy programmes conducted

Reports R485 810.77

Yes 6 (six) 2010 Legacy programmes( woman & girls in sports, Elderly ladies soccer, indigenous games, Sports fun for people with disability, Fun walk for elderly people, Youth in sports tournament) conducted

N/A N/A

MB39 Purchase New It Equip for 3 New Offices


Institutional

No IT equipment available for new offices

Number of workstations procured

3 workstations/desktops purchased


R0 No IT request forms for the work stations submitted to IT

Project could not be implemented by IT due to placement of budget

Project will be implemented by IT during the 2015/16 financial year

130 130


IDP Number

Project Description






Actual budget spent





Yes No

under opex which could not be transferred to capex vote

MB45 Mayoral Tournament

R1 700 000

R1 700 000

Institutional

Institutional

Mayoral Tournament held

Number of sporting codes and events held for Mayoral Cup

3 Sporting codes and 1 events conducted

Report R1 696 335

Yes 3 sporting codes and 1 event conducted

N/A N/A

N/A Stadium Management Model

R0 R0 Institutional

Institutional

No Stadium Management Model

Stadium Management model developed and submitted to Council

Stadium Management model finalised and submitted to Council

Council Resolution on the Stadium Management Model

R0 No Stadium Management model report completed and waiting to be presented to Council

Report not yet tabled before Council

Council resolution be obtained during 2015/2016

131 131


3.2.5 Public Safety



Public Safety 16 4 12


IDP Number

Project Description






Actual budget spent





Yes No


175 N:

Purchas

e New 5

Traffic

Controll

ers

R300

000

R300

000

Institutional

Institutional

Limited traffic controller available

Number

of

Traffic

Light

Controlle

rs

purchase

d

6 Traffic

Light

Controll

ers

purchas

ed

Payment certificate

R0 No Technical report submitted to procurement

Delays

due to

procurem

ent

processes

Traffic

controllers to

be purchased

during the 1st

quarter

2015/16

180 R:

Purchas

e of

Protectiv

e

Equipme

R220

000

R660

000

Institutional

Institutional

None Number of Protective EMS Equipment delivere

20 Protective EMS Equipment procured

Payment certificate

R161

629

No Technical

report

submitted

to

procurem

ent

Project could not be implemented due to Matsulu fire

EMS equipment to be procured during the 2nd quarter 2015/16 financial year

132 132


IDP Number

Project Description






Actual budget spent





Yes No

nt-Ems d station being incomplete

174 R:

Upgrade

of

Emergen

cy

Commu

nication

Cen

R450

000

R450

000

Institutional

Institutional

Dilapidated structure

Upgrading of Phase 1 Emergency Communication centre completed

Phase 1 of Emergency Communication centre upgraded


R0 No None Non responsive bidders


176 R:

Upgrade

Kanyam

azane

Fire

Station

R300

000

R300

000

21 Kanyamazane

Old and

dilapidat

ed

structur

e

Upgrading of Kanyamazane Fire Station completed (Repair phase 1)

Repair phase 1 –Perimeter wall completed




170 Upgrade of Mbombela Fire Station

R1 018

000

R518

000

15 Mbombela

None compliant to OHS

Phase 1 Mbombela Fire Station upgrade completed

Phase 1 Mbombela Fire Station upgraded


R518

000

Yes Phase 1 Mbombela Fire Station upgraded (Resealing of roof has been completed)

N/A N/A

133 133


IDP Number

Project Description






Actual budget spent





Yes No

178 Upgrade of White River Fire Station

R205

640

R205

640

30 White

River

Old and

dilapidat

ed

structur

e

Upgrading of White River Fire Station completed (Repair phase 1)

Repair phase 1 –Extension of appliance bay to protect assets completed




N/A O: Install

Bullet

Proof

Glass

Nst

Testing

R500

000

R429

510

Institutio

nal

Institutio

nal

No bullet proof glass at Nelspruit licensing offices

Bullet proof glass installed at Nelspruit licensing offices

Installation of bullet proof glass at Nelspruit licensing offices completed


R429

510

Yes Installation of bullet proof glass at Nelspruit licensing offices completed

N/A N/A

114 N:

Purchas

e of 3

Speed

Enforce

ment

Machine

R400

000

R400

000

Institutio

nal

Institutio

nal

Only 3 available

Number of speed measuring machines delivered

3 speed measuring machines procured

Payment certificate


Project was delayed due to the absence of project manager

Project will be completed in the 1st quarter 2015/16 financial year

134 134


IDP Number

Project Description






Actual budget spent





Yes No

120 N:

Purchas

e of 20

Alco

Meters

R150

000

R150

000

Institutio

nal

Institutio

nal

Limited available

Number of 20 Alco meters procured

20 Alco Meters purchased

Payment certificate

R150

000

No 14 Alco Meters purchased

Due to price increase as they get imported from USA

The

remainder will

be

reprioritised

for in the

2016/17

financial year

121 N:

Purchas

e of 20

Bullet

Proof

Vests

R100

000

R100

000

Institutio

nal

Institutio

nal

Limited available

Number of bullet Proof Vests delivered

20 bullet proof vests purchased

Payment certificate

R100

000

No 12 purchased

Due to ballistic armor plates increase

The

remainder will

be

reprioritised

for in the

2016/17

financial year

115 N:

Purchas

e of 40

Guard

Houses

R350

000

R250

000

Institutio

nal

Institutio

nal

20 guard houses available

Number of guard houses installed

40 guard houses procured

Payment certificate

R178

000

No 15 guard houses were purchased - awaiting delivery

Scope of project was changed

Target will be achieved during the 2015/16 financial year

Rollover Upgrading of existing courts and change rooms

R500 000

R500

000

Institutio

nal Institutio

nal Old and dilapidated structure

Number of existing courts upgraded

1 existing courts upgraded


R450

000

No 70% work completed

Delays in finalisation of technical specifications

The upgrading

work to be

completed in

the 1st quarter

of 2015/16

135 135


Operational Budget

IDP Number

Project Description






Actual budget spent





Yes No


MB43 Disaster Councillor Capacity Building

R100 000

R100 000

Institutional

Institutional

None Number of Councillor Capacity Building sessions conducted

1 Councillor Capacity Building sessions held

Attendance register

R108

000

No Service provider appointed awaiting the actual date of workshop

Project

was

transferre

d to Skills

Developm

ent for

implemen

tation

Project to be finalized in the 1st quarter of 2015/16

MB42 Fire & Disaster Awareness Programmes

R100 000

R150 000

Institutional

Institutional

1 awareness campaign conducted

Number of Disaster awareness campaigns conducted

1 Disaster Awareness campaign held

Report R87 907 Yes 1 Disaster Awareness campaign held

N/A N/A

N/A Collection of outstanding traffic fines

R0 R0 Institutional

Institutional

Insufficient collection of outstanding traffic fines

% of outstanding traffic fines collected

30% of outstanding traffic fines collected

Finalised cases

R0 No 15% of outstanding traffic fines collected

Criminal Procedure Act - Legislative compliance

Scope to be reduced to National Norm of 15%. Compliance with Criminal Procedure Act

136 136


IDP Number

Project Description






Actual budget spent





Yes No

N/A Establishment of By-Law Enforcement Unit

R0 R0 Institutional

Institutional

By-law Enforcement Unit ineffective

By-law enforcement unit established

Establishment of the By-law Unit finalised

Appointment letters

R0 Yes Establishment of the By-law Unit (Specialised security unit) finalised

By law-unit established however the name change to Specialized Security Unit

N/A

137 137


3.3 Corporate Services



Corporate Services 42 30 12


138 138







IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performan

ce

Indicator

2014/2015

Targets

Means of

verificati

on

Actual budget spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviations

)

State

plans to

address

non-

achievem

ent and

timefram

es

Yes No

Development Priority: Good Governance and Public Participation


Institutio

nal

Institutio

nal





R0 Yes 3

progress

reports

submitte

d and

Action

plan

develope

d

N/A N/A

N/A Quarterly departmental performance

Institutio

nal

Institutio

nal

R0 R0 No

performan

ce

appraisals

Number of

performan

ce

appraisals

2

performan

ce

appraisals

Minutes R0 No None Performanc

e appraisals

process still

being

The

appraisals

will be

conducte

139 139


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performan

ce

Indicator

2014/2015

Targets

Means of

verificati

on

Actual budget spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviations

)

State

plans to

address

non-

achievem

ent and

timefram

es

Yes No

appraisal conducted

conducted conducted conducted finalised by

Corporate

Services

d after

the

finalisatio

n of the

performa

nce

managem

ent

system


Institutio

nal

Institutio

nal


quarterly

departmen

tal

performan

ce review

sessions

conducted

3 quarterly

departmen

tal

performan

ce review

sessions

conducted

Attendan

ce

register

R0 Yes 3

quarterly

departm

ental

performa

nce

review

sessions

conducte

d

N/A N/A


Institutio

nal

Institutio

nal

R0 R0 N/A Number of

the

compliance

/

regulatory

meetings

attended

12 LLF

meetings

attended

Attendan

ce

register

R0 No 8

meetings

held

Some

instances

No quorum

and other

instances,

postponem

ent due to

clashing

with other

meetings

All

scheduled

meetings

will be

attended

140 140


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performan

ce

Indicator

2014/2015

Targets

Means of

verificati

on

Actual budget spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviations

)

State

plans to

address

non-

achievem

ent and

timefram

es

Yes No

4

Employme

nt Equity

meetings

attended

Attendan

ce

register

R0 No 1

meeting

held

No quorum

for the

other

meetings

All

scheduled

meetings

will be

attended

4 OHS

meetings

attended

Attendan

ce

register

R0 No 2

meetings

held

Meetings

were

postponed

due to the

baseline

OHS audit

that was

being

conducted

All

scheduled

meetings

will be

attended


Institutio

nal

Institutio

nal

R0 R0 N/A Number of

manageme

nt

meetings

attended

12

Executive

Manageme

nt

meetings

attended

Attendan

ce

register

R0 Yes 12

Executive

Manage

ment

meetings

attended

N/A N/A

Development Priority: Financial Management and Viability


Institutio

nal

Institutio

nal

R0 R0 Unqualifie

d audit

opinion

with

emphasis

of matters

Improve

audit

outcome

Unqualified

audit

opinion

with no

matters

Auditor

General

Report

Action

Plan for

Audit

R0 No Unqualifi

ed

opinion

with

matters


All matters raised by AG to be addressed in 2015/16

141 141


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performan

ce

Indicator

2014/2015

Targets

Means of

verificati

on

Actual budget spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviations

)

State

plans to

address

non-

achievem

ent and

timefram

es

Yes No

Findings financial year through the action plan


Institutio

nal

Institutio

nal

R0 R0 Non-

sitting of

Bid

Adjudicati

on

Committe

e (BAC)

meetings

Number of

Bid

Adjudicatio

n

Committee

meetings

held

24 Bid

Adjudicatio

n

Committee

meetings

held

BAC

attendan

ce

registers

R0 Yes 24 Bid

Adjudicat

ion

Committ

ee

meetings

held

N/A N/A

142 142


3.3.2 Human Resource Provisioning and Performance Management

Department/Unit Number of achieved targets (100% success)


Total number of targets

Human Resource Provisioning and Performance Management

5 1 6


IDP Number

Project Description

Ward Location 2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


N/A O: Implement Employees Electronic Attendance Register

Institutional

Institutional

R964 378

R564 378

30 devices Installed

Number of devices installed

16 devices (readers) installed


R372 533.05

Yes 18 Additional devices installed

Managed to procure additional devices for Licensing and new one stop centre in Riverside.

N/A

143 143


Operational budget

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


N/A Implement the recruitment plan

Institutional

Institutional

R1 076 190

R1 076 190

Recruitment plan in place

Number of prioritised positions submitted advertised

All signed off prioritised positions submitted advertised

Departmental advert List

R776 836.38

Yes 398 positions were advertised both internal and external

N/A N/A

MB85 Organisational Review

Institutional

Institutional

R2 000 000

R1 500 000

Organizational review completed

Draft Organizational review survey completed

Draft Organizational review survey completed

Draft Organizational review completed

R0

No None Project

was put on hold due to possible amalgamation with Umjindi

Project to be reprioritised to allow the amalgamation process to be finalised

MB95 Human Resources Workflow on

Institutional

Institutional

R1 250 000

R1 250 000

HR Files on Orbit

HR Workflow on Orbit complet

HR Workflow completed

Close- out report

R124 5293.78

Yes HR Workflow completed

N/A N/A

144 144


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Orbit System

ed onsite conducted

N/A Roll-out of Performance Management System non-section 57 Managers

Institutional

Institutional

R500 000

R140 000

None Number of PMS workshops conducted

6 PMS workshops conducted

Attendance register

R20 900 Yes 6 PMS Workshops held

N/A N/A

N/A Job Evaluation And Job Descriptions

Institutional

Institutional

R- R160 000

Job descriptions for previously approved organisational structure

Number of job descriptions completed

42 New job descriptions completed

Job descriptions

R99 000

Yes 42 New Job Descriptions completed

N/A N/A

145 145


3.3.3 Facilities Management



Facilities Management 9 6 3


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


127 N: Provision of Covered Parking

Institutional

Institutional

R500 000

R500 000

Shortage of covered parking structures

Number of Service centres provided with covered parking structures

2 Service centres provided with covered parking structures.


R349 127.55

Yes 2 Service centres provided with covered parking structures.

N/A N/A

126 N: Upgrade of Council

Institutional

Institutional

R1 000 000

R1 000 000

Council chamber no longer

Council Chambers upgrade

Council Chambers upgrade


R598 619.75

No Phase 1 completed. Phase 2

Project repriotised due to

Accelerated program , project

146 146


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Chamber able to cater for Council needs

completed

completed

ongoing. expanded scope that required additional funding

to be completed in 1st quarter 2015/2016.

Rollover O: Renovation for Office Space

Institutional

Institutional

R626 708

R626 708

Inadequate office space

Number

of

existing

buildings

renovate

d for

office

space

3

buildings

(White

river,

Matsulu

and Old

Eskom

building

in

Kanyam

azane)

renovate

d for

office

space

(Mataffi

n

Palisade)

Completi

on

certificat

e

R614 035.09

Yes 3

buildings

(White

river,

Matsulu

and Old

Eskom

building

in

Kanyam

azane)

renovate

d for

office

space

(Mataffi

n

Palisade)

N/A N/A

Roll over O: Renovation of Civic

Institutional

Institutional

R1 032 064

R1 032 064

Buildings dilapidated

Number

of

renovati

1 project

(waterpr

oofing of

Completi

on

certificat

R1 100 000

Yes 1 project

(waterpr

oofing of

N/A N/A

147 147


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Centres on

projects

complet

ed

within

Mbomb

ela Civic

Centre

Mbomb

ela Civic

Centre

window

ledges)

complet

ed

e Mbomb

ela Civic

Centre

window

ledges)

complet

ed

131 R: Creation of Office Space

Institutional

Institutional

R100 000

R0 Insufficient space within Mbombela Civic Centre to cater for current and future needs

Plans and designs completed

Plans and designs to extend Mbombela Civic Centre finalized.

Approved designs

R0 Yes Plans and designs to extend Mbombela Civic Centre finalized.

N/A N/A

125 R: Refurbishment of Nst Civic Centre HVAC

Institutional

Institutional

R500 000

R1 000 000

HVAC Plant in need or refurbishment

HVAC Plant Refurbishment completed

HVAC Plant Refurbishment completed (Chillers and air handling


R954 711.26

Yes HVAC Plant Refurbishment completed (Chillers and air handling

N/A N/A

148 148


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

units and ICT HVAC refurbished

units and ICT HVAC refurbished

N/A R: Establishment of Employee Wellness Centre

Institutional

Institutional

R271 466

R271 466

No wellness centre

Number of wellness centres established

1 wellness centre established


R271 466

Yes 1 wellness centre established

N/A N/A

149 149


Operational budget

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB86 Development of Facilities Master Plan

Institutional

Institutional

R500 000

R500 000

No Facilities Master Plan.

Civic Centres Master plan compiled

Compilation of Civic Centres Master plan completed

Master plan document

R0 No Appointment of service providers finalized.

Project reprioritised due to insufficient budget

Project will be implemented in the 2015/16 financial year

MB87 Office Space Survey

Institutional

Institutional

R500 000

R500 000

No Space Survey conducted

Office space plan survey for all Civic Centres completed

Office space plan survey for all Civic Centres conducted

Office Space Plan document

R0 No Appointment of service providers finalized.

Project reprioritised due to insufficient budget

Project will be implemented in the 2015/16 financial year

150 150


3.3.4 Human Resource Maintenance and Employment Equity



Human Resource Maintenance and Employment Equity

10 6 4


IDP

Numb

er

Project

Descriptio

n

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performan

ce

Indicator

2014/20

15

Targets

Means

of

verifica

tion

Actual budget spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviations

)

State plans

to address

non-

achieveme

nt and

timeframe

s

Yes No


129 Equipment for Medical Examinations

Institution

al

Institution

al

R250 000

R250 000 No equipment for medical examinations

Number Medical Equipment procured

3 set of Medical Equipment purchased

Payment certificate

R0 No None Delays due

to

Occupation

al Health

and

Wellness

venue still

under

renovation

.

Equipment

to be

purchased

in the 2nd

quarter of

the

2015/2016

financial

year.

151 151


Operational budget

IDP

Numb

er

Project

Descriptio

n

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performanc

e Indicator

2014/201

5 Targets

Means of

verificatio

n

Actual budget spent

Was the

set target

achieved

Actual

perform

ance for

2014/20

15

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No


N/A Learnership Programmes

Institutional

Institutional

R800 000

R800 000 2 Learner-

ship

programs

complete

d

% of

learner-ship

programs

completed

25% of

learner-

ship

programs

completed

Certificate

s

R800

000

Yes 100% of

learner-

ship

program

s

complet

ed

Good

service

provider

performan

ce

N/A

N/A Skills Audit & Update Work Skills Plan

Institutional

Institutional

R500 000

R465 000 No skills

Audit

conducte

d.

Number of

Department

s Audited

for Skills

audit

1

Departme

nt

audited

Skills Audit

report

R800 000

Yes All

Departm

ents

audited

Good

service

provider

performan

ce

N/A

N/A Employee Wellness Programmes

Institutional

Institutional

R500 000

R750 000 Limited

wellness

program

me

service

Number of

Employees

referred for

assistance

through

Wellness

programme

s

All

employees

requiring

wellness

assistance

referred

for

assistance

Report R465 000

Yes All

employe

es (26)

requirin

g

wellness

assistanc

e

referred

for

assistanc

e

N/A N/A

152 152


IDP

Numb

er

Project

Descriptio

n

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performanc

e Indicator

2014/201

5 Targets

Means of

verificatio

n

Actual budget spent

Was the

set target

achieved

Actual

perform

ance for

2014/20

15

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No

N/A Employees Wellness Interventions

Institutional

Institutional

R250 000

R250 000 one

Wellness

program

me per

annum

Number of

wellness

programme

s conducted

2 wellness

interventi

ons

conducted

and 1

(one)

wellness

day held.

Report R225

000

Yes 3

wellness

interven

tions

conduct

ed

(Kanyam

azane,

Kabokw

eni,

White

River)

and 1

(one)

wellness

day

held.

There was

a need to

conduct 1

additional

wellness

interventio

n

programm

e in

Valencia

N/A

MB89 Employees Qualifications Audit

Institutional

Institutional

R300 000

R300 000 Qualifications not audited

% of Grade 12 certificates audit completed

30% of Grade 12 certificates audit completed

Audit Report


to non-

responsive

bidders

The

project to

be re-

advertised

and target

will be

achieved

in the 3rd

quarter of

the

2015/16

financial

153 153


IDP

Numb

er

Project

Descriptio

n

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performanc

e Indicator

2014/201

5 Targets

Means of

verificatio

n

Actual budget spent

Was the

set target

achieved

Actual

perform

ance for

2014/20

15

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No

year

MB92 Recognition of Prior Learning

Institutional

Institutional

R300 000

R300 000 Draft policy in place

RPL policy implemented

RPL policy implemented

List of beneficiaries


to the

appointme

nt of the

service

provider

for the

implement

ation of

the RPL

/policy

The

project to

be

completed

in the 4th

quarter of

the

2015/16

financial

year

MB93 Employees Medical Surveillances

Institutional

Institutional

500 000

R850 000 Limited period examinations conducted

Number of employees medically examined

500 employees received Medical examination

Report R344

000

No 350 employees received Medical examination

Non-

attendanc

e of

employees

as

scheduled

Departme

nts be

engaged

to ensure

the

attendanc

e of

medical

examinati

on as

scheduled

MB94 Occupational Health and Safety Training

Institutional

Institutional

R800 000

R800 000 Limited training offered on OHS

Number of employee trained

200 employees Trained

Attendance registers

R313

368.5

1

Yes 200 employees Trained (Safety Representatives,

N/A N/A

154 154


IDP

Numb

er

Project

Descriptio

n

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performanc

e Indicator

2014/201

5 Targets

Means of

verificatio

n

Actual budget spent

Was the

set target

achieved

Actual

perform

ance for

2014/20

15

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No

First Aid Training, Legal Liability)

MB97 Occupational Health and Safety Audit

Institutional

Institutional

R260 000

R260 000 Not

compliant

to Safety

regulation

s.

Number of

work areas

audited on

OHS

OHS audit

completed

in 8 work

areas

Audit

report

R258 552

Yes OHS

audit

complet

ed in 8

work

areas

N/A N/A

155 155


3.3.5 Information Communication Technology



Information Communication Technology

8 7 1


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


133 N: Implement of Disaster Recovery Plan &

Institutional

Institutional

R1 500 000

R1 275 000

Secure access , fire /gas protection

Evaluation report for the appointment of service provider for the DRP/BC strategy / plan submitte

Evaluation report for the appointment of service provider for the DRP/BC strategy / plan submitte

DRP/ BC systems list

R403 971

Yes Evaluation report for the appointment of service provider for the DRP/BC strategy / plan submitte

N/A N/A

156 156


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

d and DRP/BC systems procured



N/A N: Provision of ICT Infra for Stadium Off

Institutional

Institutional

R230 000

R97 762 No/ inadequate ICT infrastructure

% of network infrastructure to Mataffin and stadium completed

100% of network infrastructure to Mataffin and stadium completed

Completion report

R62 112 Yes 100% of network infrastructure to Mataffin and stadium completed

N/A N/A

134 New and upgrading of ICT software systems

Institutional

Institutional

R-249 053

R750 947

Outdated software

% of New/ upgrade of Electronic software completed

100% New/ upgrade of Electronic software finalised

New/ Upgraded software list

R726 978

Yes 100% New/ upgrade of Electronic software finalised

N/A N/A

135 N: Wireless Connectivity to Hazy; Kab; Kanyamazane

Institutional

Institutional

R -362 242

R87 758 75 % of project completed

% of wireless connectivity to Hazyview, Kanyamazane

25% wireless connectivity to Hazyview, Kanyamazane

Report R87 758 Yes 25% wireless connectivity to Hazyview, Kanyamazane

N/A N/A

157 157


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

completed

completed

completed

132 R: New And Upgrading of ICT Hardware

Institutional

Institutional

R2 500 000+ 505 915

R3 005 915 + 818 486

Old redundant servers and computers equipment

% of old servers, PC, laptops voice routers, wireless and switches upgraded / replaced

100% of old servers, PC, laptops voice routers, wireless and switches ,tape drive, routers, upgraded / replaced

upgraded equipment list

R3 718 002

Yes 100% of old servers, PC, laptops voice routers, wireless and switches ,tape drive, routers, upgraded / replaced

N/A N/A

158 158


Operational budget

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB149 Reprographics Systems

Institutional

Institutional

R -1 232 500

R6700 Reprographics systems evaluation report completed

Evaluation report for the appointment of service provider for Reprographics systems finalised

Evaluation report for the appointment of service provider for Reprographics systems finalised

Reprographics systems evaluation report completed

R58 274 Yes Evaluation report for the appointment of service provider for Reprographics systems finalised

N/A N/A

N/A ICT Tender

Institutional

Institutional

R9 981 304 + 3 843 84 7247

R13 828 551

None Evaluation report for the appointment of service provider for ICT Tender completed

Evaluation report for the appointment of service provider for ICT Tender completed

Evaluation report

R13 828 550

No None Project on hold due to the proposed amalgamation of mlm and Umjindi Municipality

Project will be implemented after the finalisation of the amalgamation process

159 159


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

N/A Enabling and user friendly ICT security environment

Institutional

Institutional

R0 R0 General controls in place

Identified appropriate ICT security control measures implemented

Identified appropriate ICT security control measures applied

Analysis Report

R0 Yes Identified appropriate ICT security control measures applied

N/A N/A

160 160


3.3.6 Records Archives



Records Archives 1 1 0

Percentage 100% 100 0

IDP

Numb

er

Project

Descriptio

n

Ward Location 2014/

2015

Budge

t

Adjustment Budget

Baseline Key

Performan

ce

Indicator

2014/201

5 Targets

Means of

verificatio

n

Actual budget spent

Was the

set

target

achieve

d

Actual

performan

ce for

2014/2015

Reasons

for non-

achieveme

nt and

variance

(deviations

)

State plans

to address

non-

achieveme

nt and

timeframes Ye

s

N

o


N/A full usage of Orbit system for electronic distribution of information

Institution

al

Institution

al

R0 R0 Not all users of the Orbit Electronic Document System was properly trained

Number of Users of the Orbit Electronic Document System trained or re-trained.

200 users trained or re-trained

List of users trained or re-trained

R0 Ye

s

200 users trained or re-trained

N/A N/A

161 161


3.4 Financial Services



Financial Services 92 78 14


162 162


3.4.1 Office of the Chief Financial Officer



Office of the Chief Financial Officer 13 8 5


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No



Institutional

Institutional

R0 R0 Non-

sitting of

Bid

Adjudica

tion

Committ

ee (BAC)

meeting

s

Number

of Bid

Adjudica

tion

Committ

ee

meeting

s held

24 Bid

Adjudica

tion

Committ

ee

meeting

s held

BAC

attendan

ce

registers

R0 Yes 26 Bid Adjudication Committee held

N/A N/A

N/A Compliance to MFMA reportin

Institutional

Institutional

R0 R0 Non-

reportin

g of the

Number

of

disallow

4

disallow

ed

Council

resolutio

ns

R0 Yes 4 reports submitted to council

N/A N/A

163 163


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

g of irregular, unauthorised, wasteful and fruitless expenditure

disallow

ed

expendit

ure in

accorda

nce with

MFMA

ed

expendit

ure

reports

submitte

d to

council

and

other

authoriti

es

expendit

ure

reports

submitte

d to

council

and

other

authoriti

es

No

policy

and

procedu

res for

processi

ng of

disallow

ed

expendit

ure

incurred

Formulat

ion of a

policy

and

procedur

es on

disallow

ed

expendit

ure

finalised

Policy

and

procedu

res on

disallow

ed

expendit

ure

approve

d

Council

resolutio

n

R0 Yes Policy and procedures on disallowed expenditure was approved by Council on 08 August 2014

N/A N/A

N/A Review financial and SCM delegations

Institutional

Institutional

R0 R0 Financial

and SCM

delegati

ons are

Financial

and SCM

delegati

ons

Financial

and SCM

delegati

ons

Updated

Financial

and SCM

delegati

R0 Yes Financial and SCM delegations reviewe

N/A N/A

164 164


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

outdate

d

approve

d

reviewe

d and

approve

d

ons d and approved

N/A 2013/2014 audit outcome

Institutional

Institutional

R0 R0 2012/20

13

unqualifi

ed audit

opinion

attained

Unqualifi

ed audit

opinion

with

matters

of

emphasi

s

attained

Unqualifi

ed audit

opinion

with

matters

of

emphasi

s

attained

Audit

report

R0 Yes Unqualified opinion with matters of emphasis attained in 2013/2014 financial year

N/A N/A


Institutional

Institutional

R0 R0 Unqualifi

ed audit

opinion

with

emphasi

s of

matters

Improve

audit

outcome

Unqualifi

ed audit

opinion

with no

matters

Auditor

General

Report

Action

Plan for

Audit

Findings

R0 No Unqualifi

ed

opinion

with

matters



165 165


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

N/A Updating of financial management policies and by-laws

Institutional

Institutional

R0 R0 Outdate

d

financial

manage

ment

policies

and by-

laws

Number

of

policies

and

bylaws

approve

d

Four (4)

policies

and by-

laws

approve

d

Approve

d

policies

and

bylaws

R0 Yes Five (5) policies and by-laws approved by council on 28 May 2015 as per Council Resolution A(3)

N/A N/A



Institutional

Institutional





R0 Yes Four (4) risk progress reports submitted

N/A N/A

166 166


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


Institutional

Institutional

R0 R0 No

perform

ance

appraisal

s

conduct

ed

Number

of

perform

ance

appraisal

s

conduct

ed

2

perform

ance

appraisal

s

conduct

ed

Minutes R0 No None Perform

ance

appraisal

s

process

still

being

finalised

by

Corporat

e

Services

The

appraisal

s will be

conduct

ed after

the

finalisati

on of the

perform

ance

manage

ment

system


Institutional

Institutional

R0 R0 None Number

of

quarterl

y

departm

ental

perform

ance

review

sessions

conduct

ed

3

quarterl

y

departm

ental

perform

ance

review

sessions

conduct

ed

Attenda

nce

register

R0 No None The department had a very tight schedule which made it impossible to conduct the session


167 167


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


Institutional

Institutional

R0 R0 N/A Number

of the

complia

nce/

regulato

ry

meeting

s

attended

12 LLF

meeting

s

attende

d

Attenda

nce

register

R0 No Four (4) LLF meeting attended

Some

instance

s no

quorum

and

other

instance

postpon

ement

due to

clashing

with

other

meeting

s

All

schedule

d

meetings

will be

attended

4

Employ

ment

Equity

meeting

s

attende

d

Attenda

nce

register

R0 No 1

meeting

held

No

quorum

for the

other

meeting

s

All

schedule

d

meetings

will be

attended

4 OHS

meeting

s

attende

d

Attenda

nce

register

R0 No None The department had a very tight schedule

A plan will be developed and incorporated into

168 168


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

which made it impossible to conduct the session

the corporate calendar


Institutional

Institutional

R0 R0 N/A Number

of

manage

ment

meeting

s

attended

12

Executiv

e

Manage

ment

meeting

s

attende

d

Attenda

nce

register

R0 Yes 15 Executive management meetings attended

N/A N/A

169 169


3.4.2 Budget and Treasury



Budget and Treasury 16 16 0

Percentage 100% 100% 0

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB104 Implementation of the budget process plan and in year monitoring

Institutional

Institutional

R190 000

R190 000

The 2014/2015 approved budget process plan not fully complied with

Number of budget regulation published

Three budget information published

Copies of public notices published

R40 027 Yes Three budget information published

N/A N/A

Number of 2015/16 budget public participation and

2 meetings with National Treasury held

National Treasury Reports

R22 910 Yes Mid-year engagement with National Treasury held in

N/A N/A

170 170


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

consultative meeting held

February and 2015/2016 draft budget engagement held in May 2015

10 zonal meetings conducted


Yes 10 zonal meetings conducted

N/A N/A

The Municipal Budget and Reporting Regulations not fully complied with

Number of in-year budget performance reports published

Four budget performance report published

Copies of public notices published

R23 841 Yes 4 quarterly reports published

N/A N/A

MB108 Implementation of cost

Institutional

Institutional

R2 544 609

R4 044609

Service provider appointe

Cost structure

Cost structure

Council resolution

R2 569 841

Yes Cost structure and

N/A N/A

171 171


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

management accounting strategy

d for the implementation of cost and management accounting strategy

reviewed and determination of cost reflective water and sanitation tariffs completed

reviewed and determination of cost reflective water and sanitation tariffs completed

tariffs review completed as per Council Resolution A(5) of 31 March 2015

Property rates tariff structure reviewed

Property rates tariff structure reviewed

Council resolution

Yes The tariff has been approved by council as per Council Resolution A(2) of 28 May 2015

N/A N/A

172 172


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

No tariff for private water tanker

Tariff for private water tankers determined

Private water tankers tariff approved

Council resolution

R0 Yes The tariff has been approved by council as per Council Resolution A(2) of 28 May 2015

N/A N/A

N/A Compliance with MFMA budget process framework

Institutional

Institutional

R0 R0 2014/15 final budget was approved on 05 June 2014

Budget processes in accordance with MFMA and its regulations complied with

Budget processes in accordance with MFMA and its regulations complied with

Council Resolutions

R0 Yes The 2015/2016 draft budget was approved on 31 March 2015 as per Council Resolution A(5) of 31 March 2015 The

N/A N/A

173 173


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

2015/2016 final budget was approved council on 28 May 2015 as per Council Resolution A(2) of 28 May 2015

N/A Compliance with MFMA in-year reporting framework

Institutional

Institutional

R0 R0 Quarterly budget performance report not tabled on time to council

Number of monthly budget performance reports submitted to the Executive Mayor and National Treasury within

Twelve (12) budget performance reports submitted to the Executive Mayor and National Treasury by the 14th of

Acknowledgement of receipts by the Executive Mayor and National Treasury

R0 Yes 12 budget performance report submitted as per Section 71 of the MFMA

N/A N/A

174 174


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

prescribed timeframe

every month

Number of quarterly budget performance reports submitted to council as per prescribed timeframe

Four (4) budget performance reports submitted to council

Council Resolutions

R0 Yes 4 budget performance report submitted to council

N/A N/A

Budget information not adequately published on the Website in accordance with Section

Compliance with Section 75 of the MFMA with regard to website publication of budget

Compliance with section 75 of the MFMA

Budget information published on the Website

R0 Yes All budget information has been published as prescribed by the MFMA and its

N/A N/A

175 175


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

75 of the MFMA

information

regulations

N/A Budget and cashflow management

Institutional

Institutional

R0 R0 Departmental budget performance analysis and reporting not effectively undertaken

Number of Departmental budget performance analysis report submitted to all departments

12 Monthly Departmental budget performance analysis reports submitted to all departments

Departmental budget analysis reports

R0 Yes 12 Department budget analysis reports submitted

N/A N/A

Inadequate cashflow management process

Cashflow projections management plan implemented

Cashflow projections management plan implemented

R0 Yes Weekly and monthly Cashflow management and monitoring plan implemented

N/A N/A

Cash coverage is 0.37 times of fixed

Cash coverage to fixed operating

Cash coverage improved to 0.7 times to

R0 Yes Cash coverage has improved to 0.9

N/A N/A

176 176


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

operating commitments

commitments improved

fixed operating commitments improved

times

Conditional grants separate bank account exist

Cashbacking of conditional grants balances improved

Cashbacking of conditional grants balances improved

Bank Statements

R0 Yes The conditional grants cashbacked balance improved to R50 million

N/A N/A

N/A Turnaround Plan – cost curtailment measures

Institutional

Institutional

R0 R0 Outdated Virement Policy

Review of the Virement Policy finalised

Approved Virement Policy

Council Resolution

R0 Yes Virement Policy approved by council as per Council Resolution A(3) of 28 May 2015

N/A N/A

177 177


3.4.3 Supply Chain Management



Supply Chain Management 14 10 4


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB100 Maintenance of Intenda procurement system

Institutional

Institutional

R500 000

R1600 000

Resident consultant available on-site

Number of quarterly on-site support reports for the Intenda system submitted

4 quarterly on-site support reports for the Intenda system submitted

On-site support reports

R1 688 530

Yes 4 quarterly on-site support reports for the Intenda system submitted

N/A N/A

MB109 Supplier database vetting

Institutional

Institutional

R200 000

R200 000

SCM supplier databas

Supplier database vetting

SCM database vetting

Verification report

R200 000 (Own funding)

Yes SCM database vetting

N/A N/A

178 178


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

e not vetted

completed

conducted

R154 750 (MSIG)

conducted

NA SCM performance in year reporting

Institutional

Institutional

R0 R0 4 SCM quarterly report submitted

Number of SCM quarterly reports submitted as prescribed in terms of Regulation 6(3) of the SCM Regulations

4 SCM quarterly reports submitted as prescribed in terms of Regulation 6(3) of the SCM Regulations

Acknowledgement of receipt by the Executive Mayor

R0 Yes 4 SCM quarterly reports submitted as prescribed in terms of Regulation 6(3) of the SCM Regulations.

N/A N/A

NA SCM performance Annual reporting

Institutional

Institutional

R0 R0 Annual SCM policy implementation report submitted as prescribed in terms of Regulation 6(2) of the

Annual SCM report submitted

SCM annual report submitted by 30 July 2014

Council resolution

R0 Yes SCM annual report submitted by 30 July 2014

N/A N/A

179 179


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

SCM Regulations

N/A Reporting of deviation from normal SCM processes

Institutional

Institutional

R0 R0 Deviations from normal SCM process not reported in accordance with Regulation 36(2) of the SCM Regulations

Number of Monthly deviation from normal SCM processes reports submitted

12 monthly SCM reports on deviation from normal processes submitted

Acknowledgement of receipt

R0 No 4 quarterly SCM reports on deviation from normal processes submitted

The legislation requires SCM to submit deviation reports on a quarterly basis

The target will be revised during the 2015/16 financial year

N/A Effective SCM processes

Institutional

Institutional

R0 R0 2013/2014 Annual Procurement plans in line with the SDBIP compiled

2014/15 Annual procurement plans in line with the SDBIP compiled

2014/15 Annual procurement plans in line with the SDBIP finalised

Procurement plans

R0 Yes 2014/15 Annual procurement plans in line with the SDBIP finalised

N/A N/A

180 180


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

N/A Turnaround plan implementation – Training of stakeholders on SCM Processes

Institutional

Institutional

R0 R0 Inadequate knowledge of SCM processes

Training of management, Mayoral Committee, Section 79 Committees Chairpersons and suppliers on SCM regulations, policy and processes conducted

Management, Mayoral Committee, Section 79 Committees Chairpersons and suppliers trained on SCM 180regulation, policy and processes

Attendance Register Training Documents

R0 No None Late finalisation of training date due to non- availability of stakeholders

Training will be conducted during the 1st quarter of 2015/16 financial year.

N/A Turnaround plan implementation – training of stakeholders on

Institutional

Institutional

R0 R0 Inadequate knowledge of SCM processes

Training of all managers on bid committees conducted

All Managers trained on bid committees

Training documents Training attendance registers

R0 Yes All Managers trained on bid committees

N/A N/A

181 181


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

bid committees

N/A Turnaround plan implementation – Supplier Performance monitoring system

Institutional

Institutional

R0 R0 No suppliers performance monitoring system in place in SCM Unit

Supplier performance monitoring system transferred to Planning department

Supplier performance monitoring function transferred to Planning Department

Approved internal memorandum

R0

Yes Supplier performance monitoring function transferred to Planning Department.

N/A N/A

N/A Turnaround plan implementation – Formulation of acquisition strategy

Institutional

Institutional

R0 R0 Decentralised SCM activities – unacceptable deviation from normal processes

Acquisition strategy for commodities and services formulated

Acquisition strategy for commodities and services completed

Acquisition strategy document

R0 No None Delays due to classification of commodities

Project reprioritised for 2016/17 financial year

N/A Turnaround plan implementation – reviewal

Institutional

Institutional

R0 R0 Outdated SCM procurement procedu

SCM procedures and forms reviewe

SCM procedures and forms reviewe

Approved updated SCM procedu

R0 Yes SCM procedures and forms reviewe

N/A N/A

182 182


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

and update SCM Procedures and forms

res and forms

d and updated

d and updated

res and forms

d and updated

N/A Improve functioning of bid committees

Institutional

Institutional

R0 R0 Non-functioning of bid committees

Number of Bid committees schedule of meetings compiled

Two (2) Bid committees schedule of meetings compiled

Approved bid committees schedule of meetings

R0 Yes Two (2) Bid committees schedule of meetings compiled.

N/A N/A

N/A Turnaround Plan – cost curtailment measures – development of a catering policy

Institutional

Institutional

R0 R0 No catering services policy in place

Approved catering services policy in place s

Catering service policy developed

Catering policy document

R0 Yes Catering service policy developed

N/A N/A

N/A Turnaround Plan – cost

Institutional

Institutional

R0 R0 One travel arrange

Number of travel arrange

Three (3) travel arrange

Appointment letters

R0 No Bids advertised,

Referred back by the Bid

The project will be

183 183


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

curtailment measures – appointment of various travel arrangement agents

ment agent appointment

ment agents appointed

ment agents appointed

and Service Level Agreements

Technical evaluation done and evaluated by the BEC

Adjudication Committee on 11 June 2015

re-tabled on 09 July 2015

184 184


3.4.4 Asset Management



Asset Management 24 21 3


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





IDP Number


202 Upgrade of mechanical workshop – municipal vehicles storage facilities

Institutional

Institutional

R750 000

R150 000

Dilapidated mechanical workshop

Architectural Drawings and plan finalised

Architectural Drawings and plan completed

Architectural Drawings and plan

R0 No The bid was considered by the bid adjudication committee during June 2015.

Delay in the finalisation of terms of references.

The project will be implemented by the Project Implementation Unit.

203 Procurement of

Institutional

Institutional

R1 877 600

R780 000

No Fuel manage

Fuel manage

Fuel manage

Payment voucher

R780 000

Yes Fuel manage

N/A N/A

185 185


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





IDP Number

fuel management system

ment system

ment system procured and commissioned



N/A Turnaround Plan – Fleet management

Institutional

Institutional

R0 R0 Outdated fleet management policy

Review of fleet management policy

Approved fleet management policy

Council Resolution

R0 Yes Approved fleet management policy as per CR A(3) of 28 May 2015

N/A N/A

N/A Turnaround Plan – Fleet Management

Institutional

Institutional

R0 R0 Fleet management study conducted

Implementation of fleet management study findings and recommendations

Fleet management study completed and recommendations implemented

Fleet management study report General Managers’ Forum Minutes Council Resolution

R0 Yes Fleet management study completed and recommendations implemented with the new fleet and fuel manage

N/A N/A

186 186


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





IDP Number

ment system.

N/A Turnaround Plan – Fleet Management - Provision of fleet storage facilities

Institutional

Institutional

R0 R0 No proper fleet storage facilities

Fleet storage facilities status quo report finalised

Fleet storage facilities status quo report completed

Status quo analysis report

R0 Yes

Fleet storage facilities status quo report completed

N/A N/A

N/A Turnaround Plan – Fleet Management

Institutional

Institutional

R0 R0 No fleet maintenance and replacement plan

Development of fleet maintenance and replacement plan finalised

Fleet maintenance and replacement plan developed

Approved fleet maintenance and replacement plan

R0 Yes

Fleet maintenance and replacement plan developed and approved as part of the fleet management policy as per Council Resolution A(3) of 28

N/A N/A

187 187


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





IDP Number

May 2015.

205 Procurement of Fleet management system

Institutional

Institutional

R2 200 000

R3 578 600

No fleet management

Fleet management system procured and commissioned

Fleet management system procured and commissioned

Payment voucher

R3 578 600

Yes Fleet management system procured and commissioned

N/A N/A

Development Priority: Good Governance and Institutional Development

N/A Purchase of Executive Mayor Vehicle

Institutional

Institutional

R408 048

R357 938

Old fleet Number of Mayoral vehicles delivered

1 Mayoral vehicle procured

Vehicle Registration document

R357 938

Yes 1 Mayoral vehicle procured

N/A N/A

Development Priority: Community Development

N/A Tractor and slasher (sport)

Institutional

Institutional

R500 000

R500 000

Old fleet Number of tractors and slashers procured

1 tractor and 1 slasher procured

Payment certificate

R544 115

Yes 1 tractor and 1 slasher procured

N/A N/A

N/A Procure equipment for

Institutional

Institutional

R259 783

R259 783

Old fleet Number of LDV bakkies

1 LDV bakkie procure

Payment certificate

R259 783

Yes 1 LDV bakkie procured

N/A N/A

188 188


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





IDP Number

environment awareness (vehicles)

procured d

N/A Purchase of Fleet for Parks

Institutional

Institutional

R2 700 000

R2 094 946

Old fleet Number of new vehicles delivered

2 x 8t tipper trucks, 2 x 1t LDV procured

Appointment letter Payment certificate

R1 928 566

Yes 2 x 8t tipper trucks, 2 x 1t LDV procured

N/A N/A

N/A Purchase of one bakkie for Disaster Unit

Institutional

Institutional

R250 000

R259 783


1 new vehicle (LDV) procured

Payment certificate

R259 783

Yes 1 new vehicle (LDV) procured

N/A N/A

N/A Purchase of Two Bakkies for Traffic Technical

Institutional

Institutional

R400 000

R274

490


1 new vehicle (double cab) procured

Payment certificate

R274

490

Yes 1 new vehicle (double cab) procured

N/A N/A

N/A Purchase of Three Bakkies for Security

Institutional

Institutional

R600 000

R548 949


3 vehicles ( ½t bakkies) procure

Payment certificate

R548 949

Yes 3 vehicles ( ½t bakkies) procured

N/A N/A

189 189


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





IDP Number

Services

d

Development Priority: Waste and Environmental Management

N/A Procurement of Solid waste management vehicles

Institutional

Institutional

R6 000 000

R6 008

829


3 compactor trucks procured

Payment certificate

R6 008

829

Yes 3 compactor trucks procured

N/A N/A

N/A N Purchase of 1 Solid Waste Compactor Tr

Institutional

Institutional

R- R2 200 943

Old fleet Number of compactor trucks procured

1 compactor truck procured

Payment certificate

R2 200 943

Yes 1 compactor truck procured

N/A N/A

Development Priority: Electricity Supply and Management

N/A Purchase of Nine bakkies – Electrical services

Institutional

Institutional

R3 075 425

R 2 764 557


9 vehicles Procured (9 x Club cabs)

Payment certificate

R2 764 557

Yes 9 vehicles Procured (9 x Club cabs)

N/A N/A

N/A Purchase of Two Cherry Pickers

Institutional

Institutional

R1 800 000

R 1 217 794

Old fleet Number of new vehicles delivere

2 Trucks Procured (2 x Cherry

Payment certificate

R1 217 794

Yes 2 Trucks Procured (2 x Cherry

N/A N/A

190 190


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





IDP Number

d Picker Trucks)

Picker Trucks)

Development Priority: Water Supply

N/A N Purchase of Four Water Tankers

Institutional

Institutional

R0 R6 000 000


Number of water tankers procured

4 water tankers procured

Payment certificate

R0 No Project was considered by the bid adjudication committee in June 2015

Delay in the appointment of service provider

The project completed during the 1st quarter of 2015/2016 financial year

N/A Procure of Six (6) vehicle and three

Institutional

Institutional

R3 900 000

R 2 508 932


10 x LDVs procures (7x 1t LDV + 3 x ½ ton LDV)

Payment certificate

R2 508 932

Yes 10 x LDVs procures (7x 1t LDV + 3 x ½ ton LDV)

N/A N/A

Development Priority: Roads and Stormwater Management

N/A Purchase of Plant and Equipment

Institutional

Institutional

R1 000 000

R 675 129 + R250 685


4 new vehicle (LDV) Purchased

Payment certificate

R925 814

Yes 4 new vehicle (LDV) Purchased

N/A N/A

191 191


Operational budget

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Development Priority: Revenue Management

MB99 Review of municipal properties portfolio, including land audit, lease review, transfer of ownership

Institutional

Institutional

R2 000 000

R3 500 000

Properties registered in the municipality’s name and occupied by third parties

Number of properties registered in the name of municipality in Nelspruit and surrounding areas verified and transferred

1063 properties in Nelspruit verified and transferred

Verification Report

R0 No

Service provider appointed

Delay in alignment of the land audit conducted by Ehlanzeni District Municipality and the functions of the service provider to be appointed.

Project to be implemented during 2015/2016 financial year.


MB101 Operationalization of fleet and fuel manage

Institutional

Institutional

R750 000

R1 450 000

No operational of fleet and fuel

Number of on-site support reports

3 on-site reports on fleet and fuel manage

Fleet and fuel on-site reports

R1 450 000

Yes 3 on-site reports on fleet and fuel

N/A N/A

192 192


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

ment system

management system

submitted

ment submitted

management submitted

MB102 Update of immovable asset register

Institutional

Institutional

R3 393 600

R3 593 600

2013/14Asset 192register updated

Percentage of immovable asset register updated

100% of immovable asset register updated

Asset register

R3 022 834.47

Yes 100% of immovable asset register updated

N/A N/A

193 193


3.4.5 Revenue Management



Revenue Management 14 13 1


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


221 Establishment of a one stop customer care centre

Institutional

Institutional

R1000 000

R2 404 226

No One stop customer care centre

Number of one stop customer care centre established

One stop customer care centre established at Riverside Park precinct

One stop office opened and operational

R2 401 196. 22

Yes One stop customer care centre established at Riverside Park precinct

N/A N/A

194 194


Operational budget

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


N/A Enhance

ment of

revenue

generati

on

measure

s

Institutional

Institutional

R0 R0 74.5%

meter

reading

rate

%

monthly

meter

reading

rate

achieved

95%

monthly

meter

reading

rate

attained

Meter

reading

report

R0 Yes 95% monthly meter reading rate attained

N/A N/A

N/A Enhance

ment of

revenue

generati

on

measure

s

Institutional

Institutional

R0 R0 91%

meter

reading

accuracy

rate

%

monthly

meter

reading

accuracy

rate

achieved

92%

monthly

meter

reading

accuracy

rate

attained

Meter

reading

report

R0 Yes 95% monthly meter reading accuracy rate attained

N/A N/A

N/A Improve

municip

al

accounts

distributi

on

Institutional

Institutional

R0 R0 Billing

cut-off

date 12th

every

month

Cut-off

date for

monthly

billing

achieved

Billing

cut-off

date 12th

every

month

Report R0 Yes

The billing cut-off dates attained – billing has been done between

N/A N/A

195 195


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

system attained the 9th and 12th of each month

N/A Enhance

ment of

revenue

collectio

n

Institutional

Institutional

R0 R0 94%

average

collectio

n rate

%

monthly

average

collectio

n rate

achieved

92%

monthly

average

collectio

n rate

attained

Payment

levels

report

R0 Yes 97% monthly average collection rate attained

N/A N/A

MB Collectio

n of

outstand

ing

debts

Institutional

Institutional

R0 R0 No debt

collectio

n

mechani

sms in

place

Number

of debt

collector

s

appointe

d

Three

Debt

collector

s

appointe

d

Appoint

ment

letters

and

service

level

agreeme

nts

R0 Yes Three Debt

collectors

appointed

N/A N/A

Institutional

Institutional

R0 R0 5.2%

accumul

ative

debt was

collected

% of

monthly

outstand

ing debt

collected

1.5 %

monthly

outstand

ing debt

collected

Payment

levels

report

R0 Yes An average of 1.8% collection per month has been achieved on outstanding debts

N/A N/A

196 196


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

N/A Provisio

n of free

basic

services

Institutional

Institutional

R0 R0 Outdate

d

indigent

register

Indigent

register

updated

and

approve

d

Indigent

register

updated

and

approve

d

Council

Resoluti

on

R0 Yes Indigent

register

updated

and

approved

as per

Council

Resolution

A(4) of 28

May 2015

N/A N/A

N/A Impleme

ntation

of the

debt

collectio

n

payment

incentiv

e system

Institutional

Institutional

R500

000

R750

000

No

payment

incentiv

e

scheme

impleme

nted

Payment

incentive

scheme

develop

ed and

impleme

nted

Payment

incentiv

e

scheme

develop

ed and

impleme

nted

Payment

Incentiv

e

docume

nts

R923 075

Yes Payment

incentive

scheme

developed

and

implement

ed during

September

and

October

2014

N/A N/A

N/A Billing

system

data

Institutional

Institutional

R530

000

R530

000

Desktop

analysis

of the

Number

of

identifie

10195

identifie

d

Report

on

verified

R391 552.25

Yes 10 195

identified

accounts

N/A N/A

197 197


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

purificati

on field

verificati

on – 10

195

accounts

purificati

on and

analysis

of billing

data

complet

ed

d

accounts

verified

through

field

verificati

on

accounts

verified

through

field

verificati

on

accounts verified

through

field

verification

.

Verificati

on of the

refuse

removal

register

as per

the

valuatio

n roll

Institutional

Institutional

R0 R0 Outdate

d refuse

removal

register

Refuse

removal

register

updated

Desktop

study of

the

refuse

removal

register

conduct

ed

against

the

valuatio

n roll

Desktop

study

report

R0 No The study has been commissioned but not completed

The position of Accountant – Rates was left vacant after incumbent was promoted and this function was assigned to that position.

The Rates and Valuation units have been amalgamated into one section and the desk top study will be finalised during 2015/16.

N/A Identify

all

malfunct

Institutional

Institutional

R0 R0 No

updated

record

Malfunct

ioning

electricit

Malfunct

ioning

electricit

Report

on

identifie

R0 Yes Malfunctio

ning

electricity

N/A N/A

198 198


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

ioning

electricit

y meters

of

malfunct

ioning

meters

y and

water

meters

identifie

d

y and

water

meters

identifie

d

d

malfunct

ioning

electricit

y and

water

meters

and water

meters

identified

and

submitted

to

Infrastruct

ure, and

Water and

Sanitation

Departmen

ts

N/A Turnaro

und Plan

– Cost

curtailm

ent

measure

s

Institutional

Institutional

R0 R0 Recover

y from

unsucces

sful

internal

bursary

holders

not

consiste

ntly

enforced

as per

the

bursary

% funds

recovere

d from

unsucces

sful

bursary

holders

during

2013

100%

funds

recovere

d from

unsucces

sful

bursary

holders

Report R0 Yes 100% funds recovered from unsuccessful bursary holders through the salary deduction system

N/A N/A

199 199


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

policy

N/A Revenue

loss

systems

audit

Institutional

Institutional

R- R1 000

000

Revenue

loss

Revenue

loss

systems

audit

conduct

ed

Revenue

loss

systems

audit

complet

ed

Systems

audit

report

R596 033

Yes Revenue loss systems audit completed (audit was conducted at licensing Department

N/A N/A

200 200


3.4.6 Accounting and Reporting Services



Accounting and Reporting Services 10 10 0


IDP Number

Project Description


Adjustment Budget

Baseline

Key Performance Indicator

2014/2015 Targets


Actual budget spent





Yes No


MB103 Quality review of the annual financial statements

Institutional

Institutional

R340 000

R58 000 Quality review performed internally

Quality review of the annual financial statements conducted

Quality review of financial statements conducted

Compliance and quality review report

R51 000 Yes Quality review of financial statements conducted

N/A N/A

MB105 Annual credit rating

Institutional

Institutional

R169 600

R169 600 2012/13 credit rating

2013/14

Credit

2013/14

Credit

Credit rating report

R169 600

Yes 2013/14

Credit

N/A N/A

201 201


IDP Number

Project Description


Adjustment Budget

Baseline


2014/2015 Targets


Actual budget spent





Yes No

report received

rating

conduct

ed

rating

conduct

ed

rating

conduct

ed

MB106 Review of the provision for the rehabilitation of landfill site future costs

Institutional

Institutional

R150 000

R119 000 2012/13 Provision for the rehabilitation of landfill site determined

2013/14 Provision for the rehabilitation of landfill site determined

2013/14 Provision for the rehabilitation of landfill site determined

Report on the provision for the rehabilitation of landfill site

R135 16

9.80

Yes 2013/14 Provision for the rehabilitation of landfill site determined

N/A N/A

MB107 Actuarial valuation of post-retirement benefits

Institutional

Institutional

R326 000

R326 000 2012/13 Actuarial valuation of post- employment benefits conducted

2013/14 Actuarial valuation of post- employment benefits conducted

2013/14 Actuarial valuation of post- employment benefits conducted

Actuarial evaluation report

R114 798

Yes 2013/14 Actuarial valuation of post- employment benefits conducted

N/A N/A

N/A Implementation of AFS

Institutional

Institutional

R200 000

R750 000 AFS preparation

2013/2014 Financial

2013/2014 Financial

2013/2014 Financial

R738 000

Yes 2013/2014 Financial

N/A N/A

202 202


IDP Number

Project Description


Adjustment Budget

Baseline


2014/2015 Targets


Actual budget spent





Yes No

system system not fully implemented

Statements prepared on the AFS system


Statements


N/A Submission of 2013/2014 annual financial statements to Auditor General

Institutional

Institutional

R0 R0 2012/2013 annual financial statements submitted to Auditor General on 30 August 2013

Date of submission of 2013/2014 Annual Financial Statements submitted to the Auditor General

29 August 2014

Signed acknowledgment of Receipt

R0 Yes 2013/2014 Annual Financial Statements submitted to Auditor General on 29 August 2014

N/A N/A

Interim financial statement for the period ending 31 December 2014 prepared

Interim financial statement for the period ending 31 December 2014 submitted to

Interim financial statement and Signed acknowledgment of Receipt

R0 Yes Interim financial statement for the period ending 31 December 2014 submitted to

N/A N/A

203 203


IDP Number

Project Description


Adjustment Budget

Baseline


2014/2015 Targets


Actual budget spent





Yes No

internal audit and provincial treasury

internal audit and provincial treasury

N/A Review the clean audit roadmap for 2014/2015 financial year

Institutional

Institutional

R0 R0 2013/2014 clean audit roadmap not fully implemented

Revised 2014/2015 clean audit roadmap tabled before Council

2014/2015 clean audit roadmap revised and tabled before Council for approval

Council Resolution

R0 Yes 2014/2015 clean audit roadmap revised and tabled before Council for approval as per Council Resolution A(9) of 27 November 2014

N/A N/A

N/A Tabling of Audited Information to Council

Institutional

Institutional

R0 R0 2012/2013 audited financial statem

Date of tabling audited financial statements, audit

31 January 2015

Council Resolution

R0 Yes The

audit

report

and

audited

supporti

N/A N/A

204 204


IDP Number

Project Description


Adjustment Budget

Baseline


2014/2015 Targets


Actual budget spent





Yes No

ents and report were tabled before Council on 30 January 2014 under item A(1)

report and implementation plan to address audit findings to Council

ng

docume

nts were

tabled

before

Council

on 30

January

2015 as

per

Council

Resoluti

on A(1)

N/A Review travelling and subsistence policy

Institutional

Institutional

R0 R0 Travelling and Subsistence policy outdated

Travelling and Subsistence policy revised

Travelling and Subsistence policy approved

Travelling and subsistence policy

R0 Yes Travelling and Subsistence policy revised and approved by Council as per Council Resolution A(3) of 28 May

N/A N/A

205 205


IDP Number

Project Description


Adjustment Budget

Baseline


2014/2015 Targets


Actual budget spent





Yes No

2015

206 206


3.5 LED, Rural Dev, Urban Man & Human Settlements



LED, Rural Dev, Urban Man & Human Settlements

58 24 34


207 207






Percentage 100%

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: ECONOMIC DEVELOPMENT

195 R: Upgrade of Kanyamazane; Msogwaba and Luphisi

R2 437 193

R2 437 193

Kanyamazane, Msogwaba, Luphisi

10,18,19,20 & 22

Need for upgrade of rural roads

%

Designs

finalised

100%

Designs

finalised

Designs and draft tender documents

R4 514

955.30

Yes 100%

Designs

finalised

N/A N/A

208 208


Operational Budget

IDP Number

Project Description

2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


N/A Special Programmes and Project Support (SPPU)

R2 000 000

R2 000 000

None Appointment of Service Provider for the establishment of the SPPU finalised

Service Provider appointed for the establishment of the SPPU

Appointment letter

R0 No Tender advertised and closed on the 06th May 2015

Request by service providers to extend the closing date during the briefing session

Procurement processes to be finalised by end of July 2015

N/A ICC Feasibility Study

R8 000 000

R8 000 000

None Appointment of a strategic Private Partner finalised, ICC launched, draft 3D designs finalised, specialist studies finalised (EIA, traffic impact

Strategic Private Partner appointed, ICC launched, draft 3D designs finalised, specialist studies finalised (EIA, traffic impact and feasibility

Appointment letter

R0 No National Treasury has approved the PPP

Transfer of land has not been finalised

Engage provincial government to expedite the transfer of land

209 209


IDP Number

Project Description

2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

and feasibility study)

study)







N/A N/A


R0 R0 No

performan

ce

appraisals

conducted

Number of

performan

ce

appraisals

conducted

2

performan

ce

appraisals

conducted

Minutes R0 No None Performan

ce

appraisals

process

still being

finalised

by

Corporate

Services

The

appraisals

will be

conducted

after the

finalisatio

n of the

performan

ce

managem

ent system



quarterly

departme

ntal

3

quarterly

departme

ntal

Attendanc

e register

R0 No None The department had a very tight schedule

A plan will be developed and incorporat

210 210


IDP Number

Project Description

2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

performan

ce review

sessions

conducted

performan

ce review

sessions

conducted

which made it impossible to conduct the session

ed into the corporate calendar


R0 R0 N/A Number of

the

complianc

e/

regulatory

meetings

attended

12 LLF

meetings

attended

Attendanc

e register

R0 No 5

meetings

attended

Some

instances

No

quorum

and other

instances,

postpone

ment due

to clashing

with other

meetings

All

scheduled

meetings

will be

attended

4

Employme

nt Equity

meetings

attended

Attendanc

e register

R0 No 1 meeting

attended

No

quorum

for the

other

meetings

All

scheduled

meetings

will be

attended

4 OHS

meetings

attended

Attendanc

e register

R0 No None The department had a very tight schedule which made it impossible


211 211


IDP Number

Project Description

2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

to conduct the sessions


R0 R0 N/A Number of

managem

ent

meetings

attended

12

Executive

Managem

ent

meetings

attended

Attendanc

e register

R0 Yes 12

Executive

Managem

ent

meetings

attended

N/A N/A

DEVELOPMENT PRIORITY OR OBJECTIVE: FINANCIAL MANAGEMENT


R0 R0 Unqualifie

d audit

opinion

with

emphasis

of matters

Improve

audit

outcome

Unqualifie

d audit

opinion

with no

matters

Auditor

General

Report

Action

Plan for

Audit

Findings

R0 No Unqualifie

d opinion

with

matters



N/A Participation on Bid Adjudication Committe

R0 R0 Non-

sitting of

Bid

Adjudicati

on

Number of

Bid

Adjudicati

on

Committe

24 Bid

Adjudicati

on

Committe

e

BAC

attendanc

e registers

R0 Yes 24 Bid

Adjudicati

on

Committe

e

N/A N/A

212 212


IDP Number

Project Description

2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

e Committe

e (BAC)

meetings

e

meetings

held

meetings

held

meetings

held

213 213


3.5.2 Rural Development



Rural Development 5 5 0


IDP Number

Project Description

Location Ward 2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: RURAL DEVELOPMENT

MB74

Commercialization of Subsistence farming for Comprehensive market analysis investigation

Institutional

Institutional

R75 000 R75 000 Poultry farms were assisted with business plan to grow their poultry subsistence building

Number of Cooperatives assisted with renovation of their broiler houses

1 Cooperative assisted with renovation of their broiler house

Pictures of the broiler house

R75 000 Yes 1 Cooperative was assisted with clearing of resource centre

Beneficiaries requested that the resource centre be renovated since the broiler houses

N/A

214 214


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

were partially funded by social services

MB75

Formation and Development of co-operatives for Refuse Removal in the Rural areas

Institutional

Institutional

R60 000 R60 000 20 cooperatives identified for waste and refuse removal

Number of cooperatives on waste management and refuse removal trained

20 cooperatives on waste management and refuse removal trained

Attendance register

R60 000 Yes 20 cooperatives on waste management and refuse removal trained

N/A N/A

MB77 Implementation of the outcome of the feasibility study on Bio- gas as a means of alternative form

Institutional

Institutional

R60 000 R59 350 Feasibility study in place

% of Investigation on other alternative sources of energy completed

100% of Investigation on other alternative sources of energy completed

Report R60 000 Yes 100% of Investigation on other alternative sources of energy completed

N/A N/A

215 215


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

of energy generation

MB73 Poultry co-operatives Indaba

Institutional

Institutional

R390 000

R140 000

No co-operatives indaba hosted

Number of promotional material purchased for cooperatives Indaba

3 promotional material (Gazebo and 2 banners) purchased for cooperatives Indaba

Payment certificate

R390 000

Yes 3 promotional material (Gazebo and 2 banners) purchased for cooperatives Indaba

N/A N/A

MB76

Stabilization Of Rural Roads

Gutshwa, Bhuga

31 R 90 000 R 56 000 The municipality currently has a backlog data of 1774 in Rural areas which needs to be stabilised to

Number of km road re-gravelled

1.8 km road re-gravelled


R90 000 Yes 1.8 km road re-gravelled

N/A N/A

216 216


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

promote social and economic development

217 217


3.5.3 LED, Tourism and Trade



LED, Tourism and Trade 18 9 9


IDP Number

Project Description


Adjustment Budget

Baseline


2014/2015 Targets


Actual budget spent





Yes No


196 N: Building Of Trade Stalls

Kabokweni

33 R500 000 R500 000

Insufficient trade stall

Number of Street Trading stalls completed in Kabokweni

10 street trading stalls completed in Kabokweni


R346 231

No Stalls built up to roof structure 70% complete

Delayed in the supply of the steel for roofing due to the strike in the industry

Project to be completed in the 2015/16 financial year

218 218


IDP Number

Project Description


Adjustment Budget

Baseline


2014/2015 Targets


Actual budget spent





Yes No

198 O: Job Linkage Centre

Msogwaba

26 R2 021 022

R4 341 022

No job linkage centre

% of phase 1 completed

10% of phase 1 completed

Progress report

R1 668 231.28

Yes 10% of phase 1 completed

N/A N/A

N/A O: Building Of Informal Trade Stalls

Kabokweni

33 R356 365 R356 365

Insufficient informal trade stall

Number of informal Trading stalls completed in Kabokweni

3 informal trading stalls completed in Kabokweni completed


R126 179

No Stalls built up to roof structure 70% complete

Delayed in the supply of the steel for roofing due to the strike in the industry

Project to be completed in the 2015/16 financial year

219 219


Operational Budget

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB46 Re-establishment of the Mbombela Economic Development Agency (MEDA)

Institutional

Institutional

R300 000

R300 000

There is no MEDA

Appointment of transaction advisor finalised

Transaction advisory appointed

Report R0 No Tender was advertised

Delays due to finalisation of specifications

Project to be implemented during 2015/16 financial year

MB47 LED Forums

Institutional

Institutional

R150 000

R400 000

None functional LED forum

Number of LED forums established

1 LED forum established

Report R150 000

Yes 1 forum/MEDP established

N/A N/A

MB48 Business Arts, Craft Portfolio & Maps

Institutional

Institutional

R450 000

R450 000

5000 Arts Craft Portfolios printed in 2012/13

Number of re-printed arts and Craft portfolios

5000 re-printed arts and Craft portfolios

Payment certificate

R0 No Design and printing of 50 Sample documents

The Budget was not sufficient for printing of all 5000 copies due to

Copies will be printed as require for exhibitions to be attended

220 220


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

printing price increase

MB49 SMME Support

Institutional

Institutional

R300 000

R600 000

Report of the trained SMMES

Number of Cooperatives assisted with material/ Training and equipment

10 Cooperatives assisted with material/ Training and equipment

Pictures of the material bought or attendance register for training

R300 000

Yes 10 Cooperatives assisted with material/ Training and equipment

N/A N/A

MB50 Updating And Printing Of By-Laws

Institutional

Institutional

R150 000

R150 000

Outdated street trading bylaws

Promulgation process of street trading bylaws completed

Street trading bylaws promulgated

Promulgated street trading bylaws

R150 000

Yes Street Trading By-Law promulgated on 4 December 2014

N/A N/A

MB51 Business Plan for the Township Rural Route Develop

Institutional

Institutional

R150 000

R650 000

Potential tourism attractions not developed and markete

% of implementation of the Township/ Rural Tourism

25% of implementation of the Township/ Rural Tourism

Reports R0 No None Feasibility study not done

Project will be implemented during 2015/16 financial

221 221


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

ment d Route Development plan completed

Route Development plan completed

year

MB52 Mbombela Marketing & Promotional Material

Institutional

Institutional

R600 000

R1 000 000

3 Marketing exhibitions attended in 2013/14 financial year

Number of marketing events (exhibitions) attended

4 Marketing events (exhibitions) attended

4 Stand exhibition attendance registers

R899 738

No 2 exhibitions attended in Swaziland and Durban

Budget couldn’t allow for another exhibition

Partner with the Ehlanzeni District to save budget to allow for the fourth e exhibition to be attended

MB53 Support for City Improvement Districts (CID's)

Institutional

Institutional

R450 000

R300 000

Existing MoU with Nelspruit CID

Number of Service Level Agreements (SLA) signed with City Improvement Districts

1 Service Level Agreements (SLA) signed with City Improvement Districts (CID)

Signed MOUs

R203 000

Yes 1 Service Level Agreements (SLA) signed with City Improvement Districts (CID)

N/A N/A

222 222


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

(CID)

MB54 Support For LED Related Events In MLM

Institutional

Institutional

R255 000

R755 000

No support for LED events

Number of LED events supported

5 LED events supported

Signed MOUs with event’s organisers

R247 631

No 4 events supported

Funds could only allow for the support of 4 events

Finalise the event support policy

MB55 Celebrate Africa Day (Umsebe Accord)

Institutional

Institutional

R100 000

R100 000

No formal LED support for Umsebe Accord

Number of Umsebe Accord events supported

1 Umsebe Accord event supported

Event Report

R59 390 Yes 1 Umsebe Accord event supported

N/A N/A

MB56 Tourism Month Celebrations

Institutional

Institutional

R240 000

R240 000

No tourism month event hosted by the municipality

Number of tourism month events hosted

1 tourism month event hosted

Event report

R28 950 Yes Supported the Ehlanzeni Sports tourism Day

Delays in the appointment of service provider for consolidation of events and overwhelming requests

N/A

223 223


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

for support

MB57 Support For Events (i.e. MTE etc.)

Institutional

Institutional

R1 000 000

R1 400 000

1 tourism Explosion event hosted in 2013

Number of tourism events hosted

1 tourism event hosted

Event report

R1 925 508.60

Yes Partnered with other major events that were hosted in the city (Bikers club, so riders and the entire mass and Mbombela homecoming)

Delays in the appointment of service provider for consolidation of events and overwhelming requests for support

N/A

MB81 Informal Trade Summit

Institutional

Institutional

R500 000

R450 000

Need for informal trade information sessions

Number of informal trade summits hosted

1 informal trade summit hosted

Summit report

R0 No Tender advertised for appointment of Facilitato

Non responsive bids received

Project repriotised for 2016/17 financial year

224 224


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

r

MB82 LED Strategy Review

Institutional

Institutional

R100 000

R100 000

Draft LED Strategy in place

% of reviewed of draft LED strategy completed

100% of reviewed of draft LED strategy completed

Reviewed LED strategy

R100 000

Yes 100% of reviewed of draft LED strategy completed

N/A N/A

MB83 Informal Trade Management Programme (ITMP)

Institutional

Institutional

R150 000

R300 000

No proper informal trade management programme

Informal trade management programmes developed

Informal trade management programme finalised

Informal trade program document

R0 No Tender advertised for collection of databases

Delays in finalisation of specifications

Project to be completed in the 3rd quarter 2015/16 financial year

225 225


3.5.4 Human Settlements



Human Settlement 4 3 1


IDP Number

Project Description

2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

DEVELOPMENT PRIORITY OR OBJECTIVES: INTEGRATED HUMAN SETTLEMENT

107 Purchase of 300 foldable/collapsible structures

R500 000

R500 000

All All No Collapsible structures

Number of collapsible structures purchased

20 collapsible structures purchased


R0 No None Project was advertised but could not get competent service provider

Project repriotised for 2016/17 financial year

226 226


Operational Budget

IDP Number

Project Description

2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB58

Develop Migration & Mgt Of Is Strategy


Institutional

No Strategy Available

Draft Migration And Management Of Informal Settlement Strategy In Place

Migration and Management of Informal Settlement Strategy drafted and submitted to Council

Draft Strategy

R60 000 Yes Migration and Management of Informal Settlement Strategy drafted and submitted to Council

N/A N/A

N/A Turn Around - Assessment of Extent of Land Invasion

R700 000

R700 000

Institutional

Institutional

No Existing Land Invasion Assessment

Final Land Invasion Assessment Completed

Final Land Invasion Assessment Submitted

Land Invasion Assessment Report

R617 320

Yes Final Land Invasion Assessment Submitted

N/A N/A

N/A Capturing Of Subsidy Applications For Tekwane North

R0 R0 Tekwane North

26 None Number Of Subsidy Application For Tekwane North

500 Subsidy Application For Tekwane North Housing

Status Report

R0 Yes 503 subsidy application forms captured

N/A N/A

227 227


IDP Number

Project Description

2014/ 2015 Budget

Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Housing Project

Housing Project Captured

Project Captured

228 228


3.5.5 Urban Planning and Development



Urban Planning and Development 19 3 16


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


N/A O: Provision Executive Mayor Residence

Institutional

Institutional

R1 089 418

R769 570

No official residence for the Executive Mayor

Mayoral residence provided in accordance with Council resolution

Mayoral residence provided in accordance with Council resolution

Signed lease agreement

R1 858 988

Yes Mayoral residence provided in accordance with Council resolution

N/A N/A

229 229


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


106 N: Design; Plans and Intst. and Engineering

Mbombela, White river and Elandshoek

12, 15, 16 & 30

R4 105 471

R4 105 471

Inadequate internal services for integrated human settlements

%

Designs

finalised

100%

Designs

finalised

Designs and draft tender documents

R4 105 471

Yes 100%

Designs

finalised:

There

was a

turnarou

nd in the

actual

plan.

Designs:

Tekwane

South

and

Maggies

dal.

N/A N/A


N/A N: Aerial Photography-Nsikazi

Institutional

Institutional

R1 200 000

R1 200 000

2011

aerial

photogr

aph

outdate

d.

Recent

2014

aerial

photogr

aphy in

place

Recent

2014

aerial

photogr

aphy

complet

ed

Electroni

c aerial

photogr

aphs

R0 No 100% of

the area

flown

and

service

provider

s are

busy

Non

conduciv

e

weather

conditio

ns

Aerial

Photogr

aphy

complet

ed and

furnishe

d on the

20th July

230 230


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

with the

finalizati

on of the

product

2015.

Budget

of

R1 200 0

00,00

rolled

over to

the

2015/20

16

financial

period

231 231


Operational Budget

IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB62 Formalization of Informal Areas

Msogwaba, Msholozi, Kabokweni, Backdoor & Mbonisweni

14, 33 & 38

R4 300 000

R9 042 000

Informal settlements of Msholozi and Msogwaba

Number of informal stands formalised (Msholozi and Msogwaba)

3000 informal stands formalised (Msholozi and Msogwaba)

General plans submitted for approval

R0 No None Lack of political buy in

Service Provider to be appointed to develop and implement a community engagement initiative to obtain consensus on the possible formalization and tenure upgrading of settlements

MB63 Precinct Plans

Mbombela,

14 R750 000 R750 000 No Precinct Plans for University, White River, Msholozi, Tekwane South,

Draft Precinct Plan for University finalised

Draft Precinct Plan for University precinct completed

Draft Precinct plan

R0 No None Project stopped due to possible duplication of the project with DBSA programme

Project planned to be finalized during 4th quarter 2015/16

232 232


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Karino & Plaston

MB68 UDF to Intensify Zones In the SDF

Institutional

Institutional

R750 000 R750 000 No Urban Design Frameworks / Precinct Plans for intensification zones identified in SDF

Draft Urban Design frameworks / Precinct plans for intensification zones in Mbombela finalised

Draft Urban Design framework / Precinct Plan for intensification zone in Mbombela completed

Draft Urban Design framework / Precinct Plan

R0 No None Protracted period require to obtain resolution from Adjudication Committee

Project to be completed during 4th quarter 2015/16 Financial year

MB69 UDF for Intervention Areas Identified

Institutional

Institutional

R600 000 R600 000 No Urban Design Frameworks / Precinct Plans for Strategic intervention areas in SDF

Draft Urban Design frameworks / Precinct plans for Strategic Intervention areas in SDF completed

Draft Urban Design frameworks / Precinct plans for Strategic Intervention areas in SDF completed

Draft Urban Design framework / Precinct Plan

R0 No None Protracted period require to obtain resolution from Adjudication Committee

Project to be completed during 4th quarter 2015/16 Financial year

MB70 Densification Policy for Mbombela RDA

Institutional

Institutional

R450 000 R450 000 Outdated densification policy

Draft Densification policy linked to service delivery

Draft Densification policy linked to service delivery areas

Draft Densification policy

R0 No None Protracted period require to obtain resolution from

Project to be completed during 2015/16 Financial year

233 233


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

areas completed

finalised Adjudication Committee

MB71 New Township Establishments on Council O

Gutshwa (Kwakhumalo)

31 R658 000 R657 895 No township establishment for land acquired for Council

Township layout, environmental assessment, geo technical survey and report, flood line determination and public participation finalised

Township layout, environmental assessment, geo technical survey and report, flood line determination and public participation completed

township layouts and reports

R0 No Small Scale SG Diagram surveyed and submitted to Surveyor Generals office for approval

Lack of political buy in

Service Provider to be appointed to develop and implement a community engagement initiative to obtain consensus on the possible formalization and tenure upgrading of settlements

MB72 Ngodwane Township Establishment

Ngodwana

12 R206 000 R206 000 Informal settlement at Ngodwana

Transfer of ownership of Township finalised

Transfer of ownership of Township completed

Title deed / power of attorney

R0 No Informatio

n

obtained

from

Sappi

Ngodwan

a

Managem

ent with

regard to

Failure to

locate the

legal

owner and

subsequen

t power of

attorney

since the

passing of

the owner

Request

Legal

assistance to

determine

legal land

owners so as

to obtain

appropriate

Power of

Attorney

234 234


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

the

ownership

of the

property

MB79 Planning for Urban Networks (UNS)

R1 948 772

R1 948 772

Institutional

Institutional

SDF approved 2012

Number of Precinct plans completed

Completed Urban network Node for Nelspruit and the University

Finalised Urban Network for Nelspruit and the University Node

R0 No None Project has been held in abeyance until the amalgamation of Umjindi and mlm has been finalised and new LUMS to be done to cover the entire new area

The project will be completed in the 4th quarter 2015/16

MB65 Implementation of LUMS

Institutional

Institutional

R150 000 R150 000 Outdated Town Planning Schemes

Land Use Management Scheme for entire Mbombela compiled

Land Use Management Scheme for entire Mbombela completed

Promulgated Land Use Management Scheme

R0 No None Project has been held in abeyance until the amalgamation of Umjindi and mlm has been finalised

The project will be completed in the 4th quarter 2015/16

235 235


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

and new LUMS to be done to cover the entire new area

MB64 New By-Law Into SPLUMA

Institutional

Institutional

R225 000 R225 000 No by-law for Land Use management

Land Use Control by-law approved and promulgated

Land Use Control By-law approval process completed and bylaws promulgated

Approved bylaws

R0 No Council Resolution obtained on the 30th June 2015

Insufficient time after Council’s Resolution to promulgate the By-law

By Law to be promulgated during the 1st quarter 2015/2016 financial year

N/A Township Planning on Two Land Parcels

Institutional

Institutional

R- R2 631 579

No existing township establishment

Procurement processes for the appointment of service provider for township establishment completed

Procurement processes for the appointment of service provider for township establishment finalised

Appointment letter

R0 No None Township Establishment processes of both townships are being handled on a provincial level with their own service providers

Township Establishment processes of both townships are being handled on a provincial level with their own service providers

236 236


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

MB67 Finalization of integrated human settlement townships

Maggiesdal, Colts Hill

15 & 30 R360 000 R360 000 No existing township establishment

Number of township proclaimed

2 townships proclaimed

Proclamation notice

R0 No Layout Plans have been amended so as to conform to the recommendations contained in the Geological Study and Environmental Impact Assessment

Insufficient time to submit applications to Town Planning Tribunal for consideration of the objections

Project to be implemented by private developers in terms of a land availability agreement with council


MB66

Maintenance Of VR; Supplementary VR

Institutional

Institutional

R1 100 000

R1 100 000

Latest general valuation roll 2014-18 in place

Number of Supplementary valuation (SV) rolls completed and published

2 Supplementary valuation rolls completed and published

Certified supplementary valuation rolls

R914 068.40

Yes 2 Supplementary valuation rolls completed and published

N/A N/A

237 237


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

MB78 Support for Outdoor Advertising

Institutional

Institutional

R240 000 R240 000 Advertising Control done internally

Service Provide for the Section 78 investigation with regard to function of Advertising Control appointed

Service Provide for the Section 78 investigation with regard to function of Advertising Control appointed

Appointment letter

R0 No None Non responsive bids received

Project to be repriotised for 2016/2017 Financial Year

N/A Turn-

around

Strategy

Identificati

on of

Governmen

t Structures

in informal

areas for

inclusion

into

supplemen

tary

valuation

Roll

Institutional

Institutional

R0 R0 Existing formal Government Structures in informal areas not included in the Valuation Roll.

Government properties in informal areas included into the supplementary Valuation Roll

All Government owned properties included in Valuation Roll

Supplementary valuation Roll with inclusion of Government properties

R0 No A register of all government properties has been obtained and investigated for possible inclusion in the Municipal Valuation Roll

The list is still being investigated for possible valuation and inclusion in the valuation roll in compliance with the Municipal Property Rates Act

A way forward will be determined by the findings of the investigation where practical, the identified property will be included in the next supplementary valuation roll


N/A Turn- around

Institutional

Institutional

R0 R0 Non- complian

Compliant functional

Compliant functional

Council Resolution

R0 Yes Compliant functional

N/A N/A

238 238


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Strategy. Establishment of a compliant functional Tribunal in compliance to SPLUMA.

t Tribunal

Tribunal established

Tribunal established

Tribunal established (Council resolution A(9) of 21 August 2014)

Number of tribunal meeting held

12 tribunal meetings held


R0 No 7 Meetings held

5 meetings could not be scheduled due to unavailability of members

Compliant tribunal to be appointed in the 1st quarter 2015/16 financial year. Meetings to be included in the Corporate Calendar to assist with scheduling of meetings

239 239


3.6 Planning, Performance Monitoring & Evaluation, Communication and IGR



Planning, Performance Monitoring & Evaluation, Communication and ICT

40 31 9

Percentage 100% 77.5% 22.5%

240 240







IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No



Institutional

Institutional






N/A N/A

N/A Quarterly departmental perform

Institutional

Institutional

R0 R0 No performance appraisals

Number of performance appraisal

2 performance appraisals

Minutes R0 No None Delays in the finalisation of performan

2015/16 performance appraisals to be conducted quarterly.

241 241


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

ance appraisal conducted

conducted

s conducted

conducted

ce agreements as it was rolled out for the first time in 2014/15.


Institutional

Institutional

R0 R0 None Number of quarterly departmental performance review sessions conducted

3 quarterly departmental performance review sessions conducted

Attendance register

R0 Yes Quarterly performance reviews conducted

N/A N/A


Institutional

Institutional

R0 R0 Non-

sitting of

Bid

Adjudica

tion

Committ

ee (BAC)

meeting

s

Number

of Bid

Adjudica

tion

Committ

ee

meeting

s held

24 Bid

Adjudica

tion

Committ

ee

meeting

s held

BAC

attendan

ce

registers

R0 Yes 24 Bid Adjudication attended. BAC meeting attended every per week. Thursday

N/A N/A

N/A Attendance of the

Institutional

Institutional

R0 R0 N/A Number

of the

12 LLF

meeting

Attenda

nce

R0 No 8 Some of the meetings

Attend all meetings

242 242


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

compliance/ regulatory meetings

complia

nce/

regulato

ry

meeting

s

attended

s

attende

d

register couldn’t quorate

4

Employ

ment

Equity

meeting

s

attende

d

Attenda

nce

register

No 1 Employment Equity meeting attended

Some of the meetings did not quorate

Attend all meetings

4 OHS

meeting

s

attende

d

Attenda

nce

register

Yes 4 OHS

meetings

attended

N/A N/A


Institutional

Institutional

R0 R0 N/A Number

of

manage

ment

meeting

s

attended

12

Executiv

e

Manage

ment

meeting

s

attende

d

Attenda

nce

register

R0 Yes 12 Executive

Managemen

t meetings

attended

N/A N/A

MB152 Excellence Awards Ceremo

Institutional

Institutional

R300 000

R150 000

None Number of sector excellence

1 Education Sector Mayoral

Report R0 Yes 1 Education Sector Mayoral Excellence

N/A N/A

243 243


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

ny

awards hosted

Excellence Award

Award

Development Priority: Financial Management


Institutional

Institutional

R0 R0 Unqualifi

ed audit

opinion

with

emphasi

s of

matters

Improve

audit

outcome

Unqualifi

ed audit

opinion

with no

matters

Auditor

General

Report

Action

Plan for

Audit

Findings

R0 No Unqualified

opinion with

matters



244 244


3.6.2 Macro Planning and Policy



Macro Planning and Policy 5 4 1


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB88 Metro level institutional capacity Programme

Institutional

Institutional

R500 000

R500 000

Local municipality

% of Metro level institutional capacity study completed

30% of Metro level institutional capacity study conducted

Progress report

R500 000

Yes 100% of Metro level institutional capacity study completed

Overachieved due to the Municipal Demarcation Board (MDB) amalgamation process which was due on 11 March 2015

N/A

MB159 Compilation of municip

Institutional

Institutional

R700 000

R300 000

Terms of reference for

Municipal business

Conduct situational

Progress reports

R0 No Service provider appointed

Delay in the appointme

Fast track the implement

245 245


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

al business processes excellence framework

business process review completed

processes framework

analysis of user needs

nt of the service provider

ation of the project to be completed in the 2nd quarter of the 2015/2016 financial year

MB161 IDP public participation

Institutional

Institutional

R1 255 000

R1 589 185

9 IDP consultative meetings

Number of IDP consultative meetings

15 IDP consultative meetings held


R1 589 185

Yes 15 IDP consultative meetings held

N/A N/A

MB162 Coordination of policy workshops

Institutional

Institutional

R200 000

R50 000 3 policy workshops held

Number of policy workshops

4 Attendance registers

R50 000 Yes 4 policy workshops held

N/A N/A

N/A Establishment and management of coordinating planning teams

Institutional

Institutional

R0 R0 None Number of coordinating planning meeting held

2 coordinating planning meetings held


R0 Yes 2 coordinating planning meetings held

N/A N/A

246 246


3.6.3 Monitoring and Evaluation



Monitoring and Evaluation 4 4 0


IDP

Numb

er

Project

Descriptio

n

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performan

ce

Indicator

2014/2015

Targets

Means of

verificatio

n

Actual budget spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achievem

ent and

variance

(deviatio

ns)

State plans

to address

non-

achieveme

nt and

timeframe

s

Yes No


N/A Performan

ce

Manageme

nt report

Institution

al

Institution

al

R0 R0 5 reports Number of

performan

ce reports

produced

5

performan

ce reports

produced

Performan

ce reports

R0 Yes 5

performan

ce reports

produced

N/A N/A

N/A Quarterly

evaluation

(Early

warning)

reports

Institution

al

Institution

al

R0 R0 4 reports Number of

quarterly

evaluation

(early

warning)

reports

produced

4

Evaluation

reports

produced

Evaluation

report

R0 Yes 4

Evaluation

reports

produced

N/A N/A

N/A Project

verification

Institution

al

Institution

al

R0 R0 2

Verificati

on

Number of

verification

reports

2

verificatio

n reports

Verificatio

n reports

R0 Yes 2

verificatio

n reports

N/A N/A

247 247


IDP

Numb

er

Project

Descriptio

n

Ward Location 2014/

2015

Budg

et

Adjustment Budget

Baseline Key

Performan

ce

Indicator

2014/2015

Targets

Means of

verificatio

n

Actual budget spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achievem

ent and

variance

(deviatio

ns)

State plans

to address

non-

achieveme

nt and

timeframe

s

Yes No

reports produced

for key

selected

projects

produced

for key

selected

projects

produced

for key

selected

projects

N/A Quarterly

performan

ce reviews

conducted

Institution

al

Institution

al


quarterly

institution

al

performan

ce review

sessions

conducted

3 quarterly

institution

al

performan

ce review

sessions

conducted

Attendanc

e register

R0 Yes 3

quarterly

institution

al

performan

ce review

sessions

conducted

N/A N/A

248 248


3.6.4 Intergovernmental and International Relations



Intergovernmental and International Relations

2 2 0


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB153

National Symbols on Council Buildings (Photos and Flags) & Corporate Gifts

Institutional

Institutional

R200 000

R100 000 Official photos and flags need to be placed in buildings

Number of municipal centres covered with national flags and photos

12 centres branded

Photos of placed official photos and flags

R64 612.00

Yes 12 centres branded (Civic Centre, White River, Hazyview Centre, Mbombela Licensing, Kanyamazane

N/A N/A

249 249


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Centre, Kabokweni Centre, Matsulu Centre, Mbombela Library, Kabokweni Library, The Grove One Stop centre and White River Library and Flags at Jones Offices)

MB154

Coordination of the Umsebe Accord Annual event

Institutional

Institutional

R500 000

R500 000 4 twinning programmes implemented

Number of Umsebe Accord commission meetings held

14 commission meetings held

Invitations, Attendance register, programmes and photos

R476 509.06

Yes 14 commission meetings held and 2 events attended (Central Organising

N/A N/A

250 250


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Committee meetings x 7, CEO meetings x 4, Mayors’ meetings x 3, Facilitation and attending the Swaziland International Trade Fair, “Umsebe Accord” Annual Event in Mbabane City Council

251 251


3.6.5 Transversal Services



Transversal Services 10 10 0


IDP

Numb

er

Project

Description

Ward Location 2014

/

2015

Budg

et

Adjustment Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means

of

verificati

on

Actual budget spent

Was

the set

target

achiev

ed

Actual

perfor

mance

for

2014/

2015

Reasons

for non-

achievem

ent and

variance

(deviatio

ns)

State

plans to

address

non-

achievem

ent and

timefram

es

Yes No


MB157

Commemorative months/ days

Institutio

nal

Institutio

nal

R200 000

R200 000 2 commemorative events held

Number of commemorative events conducted

2 commemorative events conducted

Attendance register, reports

R200

000

Yes 2

comm

emor

ative

event

s

(June

16

and

11

Marc

N/A N/A

252 252


IDP

Numb

er

Project

Description

Ward Location 2014

/

2015

Budg

et

Adjustment Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means

of

verificati

on

Actual budget spent

Was

the set

target

achiev

ed

Actual

perfor

mance

for

2014/

2015

Reasons

for non-

achievem

ent and

variance

(deviatio

ns)

State

plans to

address

non-

achievem

ent and

timefram

es

Yes No

h

Massa

cre)

condu

cted

MB163

Annual Calendar Events

Institutio

nal

Institutio

nal

R300 000

R 283 600

10 annual calendar events conducted

Number of calendar events held

12 calendar events held


R283

600

Yes 12

calen

dar

event

s held

N/A N/A

MB164

Disaster Relief and Food Security

Institutio

nal

Institutio

nal

R500 000

R840 000 1000 families benefited

Number of families benefited

1000 families benefited


R840

000

Yes 1000

famili

es

benefi

ted

N/A

MB165

People Living with Disabilities Programmes

Institutio

nal

Institutio

nal

R300 000

R335 000 5 programmes conducted

Number of programmes conducted

5 programmes conducted


R335

000

Yes 5

progr

amme

s

condu

cted

N/A N/A

MB166

Women Empowerment Programmes

Institutio

nal

Institutio

nal

R500 000


Number of programs conducted



R340

000

Yes 4

progr

amme

s

condu

cted

N/A N/A

253 253


IDP

Numb

er

Project

Description

Ward Location 2014

/

2015

Budg

et

Adjustment Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means

of

verificati

on

Actual budget spent

Was

the set

target

achiev

ed

Actual

perfor

mance

for

2014/

2015

Reasons

for non-

achievem

ent and

variance

(deviatio

ns)

State

plans to

address

non-

achievem

ent and

timefram

es

Yes No

MB167

Elderly Programmes on Food Security

Institutio

nal

Institutio

nal

R300 000





R265

000

Yes 4

progr

amme

s

condu

cted

N/A N/A

MB168

Gender Mainstreaming Programmes

Institutio

nal

Institutio

nal

R300 000

R 220 400

1 program conducted




R220

400

Yes 4

progr

amme

s

condu

cted

N/A N/A

MB169

Youth Empowerment Programmes

Institutio

nal

Institutio

nal

R600 000

R 436 000





R436

000

Yes 4

progr

amme

s

condu

cted

N/A N/A

MB170

Children Development Programmes

Institutio

nal

Institutio

nal

R300 000

R 417 277





R417

277

Yes 4

progr

amme

s

condu

cted

N/A N/A

MB171

Communicable Diseases Programmes

Institutio

nal

Institutio

nal

R500 000




Attendance register,

R500

000

Yes 7

progr

amme

N/A N/A

254 254


IDP

Numb

er

Project

Description

Ward Location 2014

/

2015

Budg

et

Adjustment Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means

of

verificati

on

Actual budget spent

Was

the set

target

achiev

ed

Actual

perfor

mance

for

2014/

2015

Reasons

for non-

achievem

ent and

variance

(deviatio

ns)

State

plans to

address

non-

achievem

ent and

timefram

es

Yes No

reports s

condu

cted

255 255


3.6.6 Corporate Communication



Corporate Communication 4 2 2


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB155 Weekly radio talk shows

Institutional

Institutional

R165 000

R115 000

Adhoc radio interviews as and when required

Number of weekly radio talk shows broadcasted

40 weekly radio talk shows broadcasted

Signed

schedule

R115 000

Yes 55 radio talkshows conducted

Over achievement due to revenue enhancement campaigns

N/A

MB156 Publications

Institutional

Institutional

R220 000

R220 000

Adhoc publications

Number of quarterl

3 quarterly

Hard copy of quarterl

R0 No None Inadequate staff

Recruitment of 2 addition

256 256


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

y newsletters printed

newsletters printed

y newsletter

al personnel finalised in the 2nd quarter 2015/16, project to be implemented in 2015/16 financial year

MB158 Brand Mbombela Campaign

Institutional

Institutional

R200 000

R200 000

2 centres branded

Number of centres branded

3 centres branded

Invoices paid for branding

R50 000 No 1 centre branded

Project suspended until amalgamation process is finalized

Rebranding to commence after finalisation of amalgamation process

N/A Development of an integrated communication,

Institutional

Institutional

R0 R0 Communication strategy developed

Integrated communication, marketing and branding

Development of an Integrated communication,

Communication, marketing and branding strategy

R0 Yes Draft Corporate Communication strategy develop

Project split into 2 separate strategies (Commu

N/A

257 257


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

marketing and branding strategy

strategy developed

marketing and branding strategy completed

ed nication and City Branding), Marketing strategy to be developed by LED, Tourism and Trade

258 258


3.6.7 Executive Secretariat



Executive Secretariat 1 0 1


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


N/A Wall of Remembrance

Institutional

Institutional

R- R150 000

None Number of wall of remembrance erected

1 Wall of Remembrance erected

Photographs

R140

000

No Wall erected ,frames delivered and designs finalised

Delays in the confirmation of roll of honour

Project

to be

complet

ed in the

4th

quarter

2015/16

financial

year

259 259


3.6.8 Mayoral Support



Mayoral Support 4 3 1


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


172 Mayoral Imbizos and state of the municipal address

Institutional

Institutional

R1 200 000

R1 000 000

4

Mayoral

Imbizos

held

Number

of

Mayoral

Imbizos

held per

zone

held

6

Mayoral

Imbizos

held per

zone


R1 103 876

Yes 6

Mayoral

Imbizos

held per

zone

N/A N/A

N/A Mayoral Outreach Programme – Revenue enhance

Institutional

Institutional

R1 500 000

R1 100 000

None Number of Mayoral Outreach Programmes

30 Mayoral Outreach Programmes conduct

Reports and attendance registers

R758 822.11

Yes 30 Mayoral Outreach Programmes conduct

N/A N/A

260 260


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

ment and Service Delivery

conducted

ed ed

N/A Coordination of Mayoral and Cluster Meetings

Institutional

Institutional

R- R300 000

None Number of Cluster coordinating forums;

4 Cluster coordinating forums coordinated


R300 000

Yes 4 Cluster coordinating forums coordinated

N/A N/A

Number of Mayoral Coordinating Forum

2 Mayoral Coordinating Forums coordinated


R0 No None The focus was on the operationalisation of the clusters

Incorporate the Mayoral Coordinating Forum activities into the corporate calendar

261 261


3.7 Chief Operations Officer (COO)



Office of the Chief Operations Officer 48 33 15


262 262


3.7.1 Office of the COO




Office of the COO 5 4 9


Project Description

Amended 2014/2015 Budget

Adjusted 2014/2015 Budget




Actual Budget Spent


Actual performance for the third Quarter



Yes No

DEVELOPMENT PRIORITY OR OBJECTIVE: GOOD GOVERNANCE AND PUBLIC PARTICIPATION

Risks Mitigation





R0 Yes

One on one session conducted with departments (3 June 2015) 3 progress reports submitted and Action plan developed

N/A N/A

Quarterly departmenta

R0 R0 No

performance

Number of

performance

2

performance

Minutes R0 No Senior

Managers’

Performance

appraisals

The appraisals will

be conducted after

263 263


Project Description






Actual Budget Spent





Yes No

l performance appraisal conducted

appraisals

conducted

appraisals

conducted

appraisals

conducted

performance

agreements

signed

process still

being

finalised by

Corporate

Services

the finalisation of

the performance

management

system

Quarterly performance reviews conducted


quarterly

department

al

performance

review

sessions

conducted

3 quarterly

departmental

performance

review

sessions

conducted

Attendance

register

R0 Yes 3 quarterly

departmental

performance

review

sessions

conducted

N/A N/A

Attendance of the compliance/ regulatory meetings


the

compliance/

regulatory

meetings

attended

12 LLF

meetings

attended

Attendance

register

R0 No 8 meetings

held

Some

instances No

quorum and

other

instances,

postponemen

t due to

clashing with

other

meetings

All scheduled

meetings will be

attended

4

Employment

Equity

meetings

attended

Attendance

register

R0 No 1 meeting

held

No quorum

for the other

meetings

All scheduled

meetings will be

attended

264 264


Project Description






Actual Budget Spent





Yes No

4 OHS

meetings

attended

Attendance

register

R0 Yes 4 OHS

meetings

attended

N/A N/A

Attendance of management meetings

R0 R0 N/A Number of

managemen

t meetings

attended

12 Executive

Management

meetings

attended

Attendance

register

R0 Yes 12 Executive

Management

meetings

attended

N/A N/A

Participation on Bid Adjudication Committee

R0 R0 Non-sitting of

Bid

Adjudication

Committee

(BAC)

meetings

Number of

Bid

Adjudication

Committee

meetings

held

24 Bid

Adjudication

Committee

meetings held

BAC

attendance

registers

R0 Yes 24 Bid

Adjudication

Committee

meetings held

N/A N/A

Turnaround Plan – Clean audit roadmap

R0 R0 Unqualified

audit opinion

with

emphasis of

matters

Improve

audit

outcome

Unqualified

audit opinion

with no

matters

Auditor

General

Report

Action Plan

for Audit

Findings

R0 No Unqualified

opinion with

matters



265 265


3.7.2 Environmental Management



Environmental Management 19 10 9


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Development Priority: Community Development

MB110 Stipend payment for 250 (500) EPWP beneficiaries @ R 70.59 person per day

Institutional

Institutional

R4 235 400

R4 735 400

677 EPWP beneficiaries

Number of participants compensated

250 EPWP participants compensated

Appointment letters

R1 055 000

Yes 250 EPWP participants were appointed in March 2015

N/A N/A

MB111 Training of EPWP beneficiaries

Institutional

Institutional

R1 100 000

R400 000

Only 250 EPWP participants

Number of training program

2 training programme

Council reports

R0 No The Service Provider was

Participants were only appointe

Training is planned for the

266 266


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

appointed in January 2015

me conducted

conducted

appointed on the 1st June 2015

d during the 3rd and 4th quarter

2nd quarter r 2015/16 financial year

MB112 Provision of Personal Protective Clothing for EPWP beneficiaries

Institutional

Institutional

R200 000

R400 000

Branded EPWP uniform procured in 2013

Provision of Personal Protective Clothing to 350 EPWP participants

Branded EPWP personal protective clothing procured

Payment certificate

R114 484.80

Yes Branded EPWP personal protective clothing procured

N/A N/A

MB113 Provision of working equipment for EPWP beneficiaries

Institutional

Institutional

R140 000

R140 000

None Procurement of the Audio Visual Unit for Training for Beneficiaries

Audio Visual Unit procured for the Training of beneficiaries

Payment certificate

R88 702.50

Yes Audio Visual Unit procured for the Training of beneficiaries

N/A N/A

MB114 Provision of EPWP stationery

Institutional

Institutional

R40 000 R40 000 EPWP data forms

Number of EPWP boxes procured

5 EPWP boxes procured

Reports R32 982.72

Yes 5 EPWP boxes procured

N/A N/A

MB115 Coordina Institutio Institutio R24 600 R60 600 Mbomb Number 4 Minutes R0 No Only 2 The The 2

267 267


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

tion of the EPWP programme

nal nal ela EPWP Steering Committee

of meetings held

meetings held

and attendance registers

meetings were held

other two meetings were delayed pending the appointment of the EPWP participants

meetings will take place in the 3rd

and 4th quarter 2015/16 financial year

MB116 Workshop on the Rollout of EPWP Phase 3

Institutional

Institutional

R300 000

R240 300

2 EPWP workshops 2013 conducted

Number of workshops conducted

2 EPWP Phase 3 implementation workshop conducted

Minutes and attendance registers

R72 871 No 1 workshop conducted

The second workshop could not take place since the appointment of the EPWP participants was delayed and this affected the plans for

The target will be achieved 2nd quarter 2015/16 financial year.

268 268


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

the second workshop.

Development Priority: Waste and Environmental Management

MB117 Development and implementation of Climate Change response Policy

Institutional

Institutional

R500 000

R250 000

None Draft Mbombela Climate Change Response Policy submitted to Council

Draft Mbombela Climate Change Response Policy submitted to Council

Copy of draft Mbombela Climate Change Response Policy

R250 000

Yes Draft Mbombela Climate Change Response Policy submitted to Council

N/A N/A

MB118 Review of Environmental Management Framework

Institutional

Institutional

R500 000

R500 000

EMF is outdated

Approved draft Environmental Management Framework (EMF) for Mbombela reviewed

Draft Environmental Management Framework (EMF) reviewed

Draft Environmental Management Framework (EMF)


Project was delayed due to consultation with the Department of agriculture, rural development, land and environ

Project will be achieved in the 3rd quarter 2015/16 financial year

269 269


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

mental administrations

MB119 Development and implementation of Environmental Awareness and Education Strategy

Institutional

Institutional

R120 000

R120 000

Close out Report for 2013/2014 events

Awareness and Education Strategy developed

Approved Awareness and Education Strategy

Final Awareness and Education Strategy


Project was delayed due to consultation with the Department of agriculture, rural development, land and environmental administrations


MB120 Hosting of the Mbombela Management Forum

Institutional

Institutional

R70 000 R70 000 1 Environmental Management Forums held

Number of Mbombela Environmental Management Forum

4 Mbombela Environmental Management Forum meeting

Attendance register

R70 000 Yes 4 Mbombela Environmental Management Forum meeting

N/A N/A

270 270


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

meetings held

s held s held

MB121 Prevention of illegal disposal of Health Care risk medical waste

Institutional

Institutional

R100 000

R100 000

No data base

Report on Health Care risks completed in 2014

Data for all Medical health care facilities within MLM implemented

Data report

R100 000

Yes Data for all Medical health care facilities within MLM implemented

N/A N/A

MB122 Celebration of National Environmental management Programmes

Institutional

Institutional

R200 000

R250 000

1 awareness programme held

Number of awareness programmes held

6 awareness programmes held

Closeout report and attendance register

R250 000

No 3 awareness programmes (Mandela Day-18 July 2014, Arbor Day-05 September 2014 and World Wetland Day were held

3 events (World Earth Day, Biodiversity Day and World Environment Day were not done due to insufficient funds

Target will be reduced in the 2015/16 financial year

271 271


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

MB123 Prevention of illegal dumping spots

Institutional

Institutional

R1 700 000

R3 722 000

Clearing and prevention of existing illegal dumping spots : 10 existing illegal dumping areas cleared

Number of illegal dumping areas cleared

25 illegal dumping areas cleared


R3 722 000

Yes 25 illegal dumping areas cleared

N/A N/A

MB124 Installation of illegal dumping and illegal farming sign boards

Institutional

Institutional

R120 000

R270 000

No database on illegal farming

Number of sign boards installed

40 sign boards installed


R270 000

Yes 40 sign boards installed

N/A N/A

MB126 Invasive alien plant control along rivers and road

Institutional

Institutional

R120 000

R180 000

Residential control only, no coverage along rivers and

Number of areas controlled

2 areas controlled

Quarterly Activity Reports

R0 No Technical report has been submitted to procurement

Project was delayed due to consultation with the Departm


272 272


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

roads ent of agriculture, rural development, land and environmental administrations (Working for water program)

N/A Illegal sand mining

Institutional

Institutional

R0 R0 Illegal sand mining complaints

Number of meetings facilitated between various departments on illegal sand mining

2 meetings facilitated between various departments on illegal sand mining

Attendance registers and minutes

R0 No 1 meeting facilitated between various departments on illegal sand mining

Meeting cancelled due to unavailability of Department of Mineral Resources

Target reprioritised for 2015/16 financial year

N/A Rehabilitation of

Institutional

Institutional

R820 000

R1 420 000

None Number of

3 stream rehabilit

Completion

R1 420 000

Yes 3 stream rehabilit

N/A N/A

273 273


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

streams streams rehabilitated

ated (Kabokweni, Khumbula & West Acres)

certificate

ated (Kabokweni, Khumbula & West Acres)

N/A Review of Spatial Development Framework

Institutional

Institutional

R100 000

R450 000

SDF approved in 2012

Draft SDF review completed

Draft SDF review completed

Draft SDF review

R0 No Terms of

referenc

es

complet

ed

The

project

had to

be

deferred

to the

2015/16

financial

year to

only deal

with the

alignme

nt of the

SDF and

SPLUMA

The

project

will be

complet

ed in the

2nd

quarter

2015/16

financial

year

274 274


3.7.3 Enterprise Risk Management




Enterprise Risk Management 12 0 12


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB128

Identification of new risks for financial year.

Institutional

Institutional

R35 000 R35 000 2013/14 approved Enterprise Risk Register (ERR)

Number of Enterprise Risk Registers (ERR) approved

Two (2) Enterprise Risk Register (ERR) approved (2014/15 and 2015/2016)

Approved Enterprise Risk Register (ERR) for 2014/15 and 2015/2016

R0 Yes

Approved Enterprise Risk Register (ERR) for 2014/15 and 2015/2016

N/A N/A

MB129 Rating of risks

Institutional

Institutional

R20 000 R20 000 2013/14 approved

Number of Unaccep

Two Unacceptable

Unacceptable and

R13 000 Yes

Unacceptable and

N/A N/A

275 275


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

Unacceptable and Strategic Risk Registers

table and Strategic Risk Registers approved (2014/15 and 2015/2016)

and Strategic Risk Registers approved (2014/15 and 2015/2016)

Strategic Risk Registers

Strategic Risk Registers

MB130 Review of Risk Management Framework

Institutional

Institutional

R50 000 R50 000 2014 /15 approved ERM Framework

2015 /16 ERM Framework reviewed

Reviewal of the 2015 /16 ERM Framework finalised

Approved ERM Framework

R18 000 Yes

Reviewal of the 2015 /16 ERM Framework finalised

N/A N/A

MB132 Maintenance of Barnowl IT System

Institutional

Institutional

R65 000 R65 000 2014/2015 Barn Owl IT Software system

Barn Owl IT Software system updated and maintained for 2015/2016

2015/2016 Barn Owl IT Software system updated and maintained

Barn Owl IT Software system maintenance report

R60 000 Yes

2015/2016 Barn Owl IT Software system updated and maintained

N/A N/A

MB133 Risk Management

Institutional

Institutional

R30 000 R30 000 20 personnel

Number of personn

20 personnel

Attendance register

R0 Yes

24 personnel and

N/A N/A

276 276


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

training trained during 2013/2014

el trained

trained councillors trained

MB134 Anti-Corruption and Fraud Prevention awareness campaign

Institutional

Institutional

R50 000 R50 000 Fraud and corruption policy

Number of fraud and corruption prevention workshop conducted

Two fraud and corruption prevention workshop conducted

Attendance register for every workshop

R35 000 Yes Two fraud and corruption prevention workshop conducted.

N/A N/A

MB135 Insurance Risk Assessment

Institutional

Institutional

R345 000

R345 000

2013/2014 Insurance Risk Assessment

Current (2014/15) Insurance cover evaluated

2015/2016 Insurance portfolio up dated

Report from the consultant.

R0 Yes 2015/2016 Insurance portfolio up dated

N/A N/A

MB136 Insurance Policy Framework and ten year master plan

Institutional

Institutional

R65 000 R65 000 N/A Insurance Policy Framework and Ten Year Master Plan

Insurance Policy Framework and Ten Year Master Plan

Finalised Insurance Policy Framework and ten Year Master

R0 Yes Insurance Policy Framework and Ten Year Master Plan

N/A N/A

277 277


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

developed.

finalised Plan finalised

MB137 IT Insurance Asset Register phases one and two

Institutional

Institutional

R165 000

R165 000

N/A IT Insurance Asset Register phases one and two are finalized

Phases one and two of the IT Insurance asset register finalized.

IT system for phases one and two of the asset register

R165 000

Yes Phases one and two of the IT Insurance asset register finalized.

N/A N/A

MB138 Insurance Awareness campaign

Institutional

Institutional

R25 000 R25 000 N/A Insurance awareness campaign conducted

Insurance awareness campaign held

Memorandums and posters/pamphlets

R12 000 Yes Insurance awareness campaign held

N/A N/A

N/A Review of institutional delegations of powers and function

Institutional

Institutional

R500 000

R200 000

Outdated institutional delegations of powers and function

Delegations of powers and functions register developed

Delegations of powers and functions register submitted to

Delegation of powers register

R28 000 Yes Delegations of powers and functions register submitted to

N/A

278 278


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

s system s Council Council and approved.

N/A Facilitate Risk Management Committee meetings

Institutional

Institutional

R13 568 R13 568 Minutes of the 2013/2014 Risk Management Committee meetings

Number of Risk Management Committee meetings organized

Four Risk Management Committee meetings organized

Agendas of four Risk Management Committee meetings

R13 568 Yes Four Risk Management Committee meetings organized

N/A N/A

279 279


3.7.4 Internal Audit




Internal Audit 6 2 8


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


N/A Appoint

ment of

a service

provider

to assist

with

specialis

ed

audits.

Institutional

Institutional

R2 800

000

R2 800

000

Service

provider

appointe

d to

conduct

audits

Number

of audits

conduct

ed by

external

auditors

16

audits

conduct

ed by co-

sourced

auditors

Audit

Reports

R2 800 000

Yes 18 audits conducted by co-sourced auditors

Due to demand

N/A

280 280


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

N/A Function

al Audit

Committ

ee that

provides

assuranc

e

services

to MM

and

Council.

Institutional

Institutional

R100

000

R100

000

audit

committ

ee

meeting

s

arranged

Number

of audit

committ

ee

meeting

s

arranged

during

financial

year

4 audit

committ

ee

meeting

s

arranged

during

financial

year

Attenda

nce

register

and

minutes

of

meeting

s

R50 000 No Three Audit Committee meetings held

Meeting postponed due to unavailability of attendees

Communicate that attendees prioritise audit committee meetings

N/A Compilat

ion of

three

year risk

based

strategic

audit

program

me.

Institutional

Institutional

R0 R0 Three

year risk

based

strategic

audit

program

me that

end at

30 June

2017

Three

year risk

based

strategic

audit

program

me that

end at

30 June

2017

develop

ed.

Three

year risk

based

strategic

audit

program

me

Approve

d three

year risk

based

audit

plan

R0 Yes Approved three year risk based audit plan

N/A N/A

281 281


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

N/A Compilat

ion of

risk

based

operatio

nal plan

for the

2014/20

15

financial

year

Institutional

Institutional

R0 R0 Risk

based

audit

plan for

the 2014

to 2015

financial

year

Number

of Risk

based

audit

plan for

the 2014

to 2015

financial

year

One risk

based

audit

plan

Approve

d risk

based

audit

plan

R0 Yes Approved risk based audit plan

N/A N/A

N/A Compilat

ion of

the

Internal

Audit

and

Audit

Committ

ee

Charters

Institutional

Institutional

R0 R0 Internal

Audit

and

Audit

Committ

ee

Charters

approve

d

Internal

Audit

and

Audit

Committ

ee

Charters

develop

ed

Approve

d

Internal

Audit

and

Audit

Committ

ee

Charters

Internal

Audit

and

Audit

Committ

ee

Charters

develop

ed

R0 Yes Internal Audit and Audit Committee Charters developed

N/A N/A

N/A Conducti

ng of

audits

Institutional

Institutional

R0 R0 Reports

submitte

d to the

Number

of

quarterl

4

quarterl

Audit

reports

R0 No One Audit report

No quarterly reports

In future, a summar

282 282


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

and

submit

the

reports

to the

Audit

Committ

ee

audit

committ

ee.

y reports

submitte

d to the

audit

committ

ee.

y reports submitted with a summary of all audits conducted by service provider

submitted in first half of financial year

y of audit reports will be submitted

N/A Conduct

follow-

up audit

and

report

on

progress

made by

manage

ment in

impleme

ntation

of

AuditoR

0General

’s

recomm

endation

Institutional

Institutional

R0 R0 Report

on

follow

up audit

Number

of

follow-

up

audits

and

reports

on

progress

made by

manage

ment in

impleme

ntation

of

AuditoR

0Genera

l’s

One (1)

follow

up

report

Audit

report

R0 Yes One (1) follow up audit report

N/A N/A

283 283


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No

. recomm

endation

.

N/A Conducti

ng of ad-

hoc

investiga

tions as

per

manage

ment

requests

Institutional

Institutional

R0 R0 Investiga

tions

reports

Number

of

Investiga

tions

conduct

ed

completi

on of

investiga

tions

Investiga

tions

report

R0 Yes 4 investigations conducted

N/A N/A

284 284


3.8 Office of Council

3.8.1 Public Participation

Department/Unit Total number of targets Number of achieved targets (100%

success)


Public Participation 12 10 2


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustm

ent

Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means of

verificatio

n

Actual

budget

spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No


MB14

0

Out Of

Pocket

Expenses -

Ward

Committee

Members

Institutio

nal

Institutio

nal

R4

688

000

R4 688

000

390 ward

committ

ee

members

paid

Number of

ward

committee

members

received

out of

pocket

390 ward

committee

members

received

out of

pocket

Ward

committe

e reports

R453 6

529

Yes 390 ward

committe

e

members

received

out of

pocket

N/A N/A

285 285


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustm

ent

Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means of

verificatio

n

Actual

budget

spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No

expenses expenses expenses

MB14

1

Religious

and

Cultural

Activities

or Events

Institutio

nal

Institutio

nal

R200

000

R200

000

1 Moral

Regenera

tion

Annual

Festival

held in

2013/14

Number of

Moral

Regenerati

on Festivals

/ events

held

1 Moral

Regenerati

on Festival

/event held

Report R298

110

Yes 1 Moral

Regenera

tion

Festival

/event

held from

31

Decembe

r 2014 till

01 Jan

2015

N/A N/A

MB14

2

Speaker' s

Outreach

Programme

s

Institutio

nal

Institutio

nal

R700

000

R700

000

Need for

outreach

program

mes for

the

speaker’s

office

Number of

Speaker’s

outreach

programme

s held

4 Speaker’s

Outreach

programme

held

Speaker’

Outreach

reports

R663

187

Yes 9

Speakers’

Outreach

program

mes

undertak

en

The 9

traditional

areas were

visited

individuall

y instead

of being

clustered

as planned

N/A

MB14

3

Ward

Committee

s Capacity

Institutio

nal

Institutio

nal

R1

000

R1 000

000

2

capacity

building

Number of

capacity

building

4 capacity

building

workshops

Attendanc

e registers

&

R644

517

Yes 4

capacity

building

N/A N/A

286 286


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustm

ent

Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means of

verificatio

n

Actual

budget

spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No

Building

Programme

s

000 program

mes held

in

2013/14

FY

workshops

held

held certificate

s issued

workshop

s held

MB14

4

Wards

Delimitatio

n

Institutio

nal

Institutio

nal

R635

000

R300

000

Ward

delimitati

on last

done in

2010

Number of

consultativ

e meetings

/

workshops

held

5

consultativ

e meetings

/

workshops

held

Attendanc

e registers

R494

702

Yes 5

consultati

ve

meetings

/

workshop

s held

N/A N/A

MB14

5

Council

Closing

Ceremony

Institutio

nal

Institutio

nal

R500

000

R550

000

1 Year

end

function

held in

2013/14

Number of

year end

function

hosted

1 Year end

function

hosted

Closeout

report

R545

670

Yes 1 Year

end

function

hosted

N/A N/A

MB14

6

Speaker's

Stakeholde

rs Forum

Institutio

nal

Institutio

nal

R100

000

R100

000

2

Speaker’

s

stakehol

ders

Forum

held in

Number of

Speaker’s

stakeholder

s Forum

held

2 Speaker’s

stakeholder

s Forum

held

Reports

and

attendanc

e register

R81

175

Yes 9

Speaker’s

stakehold

ers forum

held

The 9

traditional

areas were

visited

individuall

y instead

of being

N/A

287 287


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustm

ent

Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means of

verificatio

n

Actual

budget

spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No

2013/14

clustered

as planned

MB14

7

Sitting

Allowances

for

Traditional

Leaders

Institutio

nal

Institutio

nal

R500

000

R240

000

4 council

meetings

attended

by

tradition

al

leaders

in

2013/14

Number of

engagemen

ts with

Traditional

leader on

council

activities

held

9

engagemen

ts with

Traditional

leader on

council

activities

held

Attendanc

e registers

R40

000

Yes 9

engagem

ents with

Tradition

al leader

on

council

activities

held

N/A N/A

N/A Revenue

enhanceme

nt Public

Participatio

n

Programme

s

Institutio

nal

Institutio

nal

R800

000

R600

000

None Number of

revenue

enhanceme

nt

programme

s

conducted

3

Consultativ

e meetings

with

traditional

leaders on

formalisati

on and

payment

for services

Attendanc

e registers

R201

227

Yes 3

Consultat

ive

meetings

with

traditiona

l leaders

on

formalisa

tion and

payment

for

N/A N/A

288 288


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustm

ent

Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means of

verificatio

n

Actual

budget

spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No

service

N/A Ward

committee

secretaries

Forum

Institutio

nal

Institutio

nal

R0 R0 3 ward

committ

ee

secretari

es’

forums

held in

2013/14

Number of

ward

committee

secretaries

Forums

held

4

Ward

committee

secretaries

Forums

hosted

Ward

committe

e

secretarie

s Forum

Minutes

R0 No 3 ward

committe

e

secretari

es forum

hosted

Issues that

had to be

discussed

in the last

forum

were

discussed

in the

Speakers

Outreach

Forum

The

function

will be

included in

other

programm

es

N/A Ordinary

Ward

meetings &

IDP/Budget

ward based

meetings

Institutio

nal

Institutio

nal

R0 R0 38 ward

meetings

held in

2013/14

Number of

ward

meetings &

IDP ward

based

meetings

156

Ward

meetings &

IDP/budget

ward based

meetings

Ward

meeting

reports

R0 No 10 IDP

zonal

consultati

ve

meetings

held

Ward

committee

activities

were

dominated

by political

programm

Ward

meetings

will be

implement

ed in line

with the

Ward

289 289


IDP

Numb

er

Project

Description

Ward Location 2014/

2015

Budg

et

Adjustm

ent

Budget

Baseline Key

Performanc

e Indicator

2014/2015

Targets

Means of

verificatio

n

Actual

budget

spent

Was the

set target

achieved

Actual

performa

nce for

2014/201

5

Reasons

for non-

achieveme

nt and

variance

(deviation

s)

State

plans to

address

non-

achieveme

nt and

timeframe

s

Yes No

held

held

es in

preparatio

n for

National

and

Provincial

Elections

Committee

and Public

Participati

on Policy

N/A Mbombela

Local

Municipalit

y Home

Affairs

Forum

Institutio

nal

Institutio

nal

R0 R0 5

meetings

held in

2013/14

Number of

Mbombela

Local

Municipalit

y Home

Affairs

Forums

hosted

6

Mbombela

Local

Municipalit

y Home

Affairs

Forums

held

Attendanc

e registers

R0 Yes 6

Mbombel

a Local

Municipal

ity Home

Affairs

Forums

held

N/A N/A

290 290


3.9 Office of the Chief Whip



Office of the Chief Whip 1 1 0


IDP Number

Project Description


Adjustment Budget


2014/2015 Targets


Actual budget spent





Yes No


MB148 Chief Whip Outreach Programmes

Institutional

Institutional

R500 000

R500 000

20 meetings held in 2012/13

Number of meetings and functional programmes conducted

20 meetings and functional programmes held


R486 000

Yes 20 meetings and functional programmes held

N/A N/A

291 291


4 CHAPTER 4: ORGANISATIONAL DEVELOPMENT

PERFORMANCE (PERFORMANCE REPORT PART II)

4.1 Post Establishment Report for the 2014/2015 Financial Year

Department Number of

filled

positions

Number of

vacant

funded

positions

Number of

vacant unfunded

positions

Total

Office of the Municipal Manager 32 12 43 87

Planning Performance Monitoring and

Evaluation, Communications and

Information Technology

39 13 29 81

Corporate Services 68 18 127 213

Finance 157 46 84 287

Infrastructure Development 282 90 268 640

Water and Sanitation 160 69 184 413

Community Services 911 182 1721 2814

Local Economic Development,

Human Settlement, Urban and Rural

Development

59 25 68 152

TOTAL 1708 455 2524 4687

292 292


4.2 Workforce Profile

Occupational levels

The table below is a reflection of municipal workforce levels for period 1 July 2014 to 30

June 2015.

2014/2015

Occupational Levels

Male Female Foreign Nationals

Total

A C I W A C I W Male Female

Top management

4 0 0 0 1 0 0 0 0 0 5

Senior management

37 0 2 15 19 0 0 1 0 0 74

Professionally qualified and experienced specialists and mid-management

65 0 0 21 41 3 0 13 0 0 143

Skilled technical and academically qualified workers, junior management, supervisors, foremen, and superintendents

265 9 2 21 181 12 3 22 0 0 515

Semi-skilled and discretionary decision making

309 2 0 0 93 2 0 0 0 0 406

Unskilled and defined decision making

576 0 0 2 608 4 0 0 0 0 1190

TOTAL PERMANENT

1027 11 4 55 600 21 3 35 0 0 1756

Temporary employees

229 0 0 4 343 0 0 1 0 0 577

GRAND TOTAL 1256 11 4 59 943 21 3 36 0 0 2333

293 293


Pension Funds

Mbombela Local Municipality employees’ pension funds were administered under the

following schemes during 2013/2014 financial year

National Fund of Municipal Workers (NFMW)

Municipal Employees Pension Fund (MEPF)

Municipal Gratuity Fund (MGF)

Municipal Councillors Pension Fund (MCPF)

Joint Municipal Pension Fund (JMPF)

Government Employees Pension Fund (GEPF)

Medical Aid Schemes

The following medical aid schemes were utilised by Mbombela Local Municipality’s officials

for the 2014/2015 financial year

Hosmed Medical Scheme

SAMWUMed Medical Scheme

Bonitas Medical Scheme

KeyHealth Medical Scheme

LA Health (Discovery)

4.3 Capacitating the municipal workforce

IDP Priority Strategic Focus Areas




Institutional arrangement and development

To build strong sustainable governance and institutional structures and arrangements

Number of employees and councillors trained

50 56

294 294


Internal and External Bursary Information (Comparisons between 2013/2014 and 2014/2015 financial years)

Number

of

Internal

Bursaries

Approve

d In 2013

Number

of

Internal

Bursaries

Approve

d In 2014

Number

of

External

Bursaries

Approve

d In 2013

Number

of

External

Bursaries

Approve

d In 2014

Number of

Internal

Bursaries

Approved

In 2014

Number of

Internal

Bursaries

Approved

In 2015

Number of

External

Bursaries

Approved

In 2014

Number of

External

Bursaries

Approved

In 2015

162 176 25 20

(5

complete

d serving

as

interns)

176 136 17 12

4.4 MFMA Implementation Report: Municipal Regulations on

Minimum Competency Levels

Description Total number of officials employed by municipality

Total number of officials employed by municipal entities

Consolidated Total of A and B

Consolidated: Competency assessments completed for A & B

Consolidated: Total number of officials whose performance agreements comply with Regulation 16

Consolidated: Total number of officials that meet prescribed competency levels

Financial

Officials

Accounting

Officer

1 - 19 1 1

Deputy:

Chief

Financial

Officer

Position

Vacant

- - - - -

295 295


Description Total number of officials employed by municipality

Total number of officials employed by municipal entities

Consolidated Total of A and B

Consolidated: Competency assessments completed for A & B

Consolidated: Total number of officials whose performance agreements comply with Regulation 16

Consolidated: Total number of officials that meet prescribed competency levels

Senior

Managers&

Managers

77 - 12 12

Any other

financial

officials

- - - - - -

Supply

Chain

Manageme

nt Officials

10 - 6 6

Head of

supply

chain

manageme

nt unit

1 - 1 1 1

Supply

chain

manageme

nt

managers

1 - - 1 1 1

Total 89 20 20

296 296


4.5 Municipal workforce expenditure

Financial Year Actual expenditure on

salaries

% of salaries expenditure against total

operating budget

2010/2011 342 097 069 24%

2011/2012 377 396 147 24%

2012/2013 396 251 997 23%

2013/2014 476 919 270 27%

2014/2015 536 058 730 27%

297 297


5 CONCLUSION

The annual performance report is a tool that will enable the municipality, its stakeholders and

communities to assess the municipality’s performance against its set targets for the

2014/2015 financial year. There are achievements that were made within the year under

review, while the municipality is working hard to improve performance in areas that did not

perform well.

ANNUAL PERFORMANCE REPORT 2014/2015 FINANCIAL ...

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