Agenda Monday October - St. Clair Shores, MI

AgendaSt Clair Shores City Council MeetingMonday October pm

City Hall Jefferson Circle Drive St Clair Shores MI wwwscsminet

The next Council Meeting is November as there is only meeting inNovember eachyear

Call to Order Roll Call and Pledge of AllegianceProclamations PresentationsAudience Participation on agenda items minute time limit

Submit form to City Clerk prior to start of meetingRecommendations from Communications Commission regarding Facebook PageConsideration of Adoption of an Ordinance Amendment to the Snow Emergency and Snow

Event

Request from Two Council Members on Skate Park ProposalRequest from Two Council Members on Code Enforcement Violations ProcessBidsContractsPurchaseOrdersa Award Bid for Civic Arena Lintel Repair rebids openedb Award Bid for renovation of tax foreclosed property at Eleven Mile bids opened

Consent Agenda Items shall be considered without debate by motion and vote of Councilunless a member ofCouncil specifically requests action taken separately on said item

a Billsb Fees

c Progress Paymentsd Approval of Minutes None

e Receive File Boards Commissions Committee Minutes

Updates and followups from Council MeetingComments by Individual CouncilpersonsCity ManagersReportAudience Participation minute time limitMayors Comments

Request to enter Closed Session as permitted by State Statute MCLA Section eGaddy v St Clair Shores

Individuals with disabilities or impairments who plan to attend this meeting need to contact the City Clerks office at or

via Michigan Relay Center at from TTY if auxiliary aides or services are needed A request for service form is

available at all City departments Ten business days advance notice is required

Anyone requesting items to be placed on the agenda must submit the request in writing to the City Clerk days prior to the

meeting Please note that only items requiring official Council action will be placed on the Council agenda Other matters will be

considered under the audience participation portion of the meeting Note At the end of each Audience Participation time thecameras

are returned to the Council

Broadcasts of regular Council meetings are shown via Comcast Cable Channel WideOpenWest Cable Channel and ATTChannel Sunday Saturday at am Monday Tuesday Thursday at pm

COUNCIL COMMUNICATION CC

From Michael E Smith City ManagerSubject Item Recommendation form Communications Commission regarding City

of St Clair Shores Facebook Page Terms of Use Revision

Prepared by Mary JaneDHerde Communications Director

ManagersRecommendation

I recommend approval of the revisions to the City of St Clair Shores Facebook PageTerms of Use statement as recommend by the Communications Commission

Justification

The City of St Clair Shores launched an interactive Government Facebook Page on

February The primary purpose of the page was to provide citizens with

information about government programs services and events either through Citygenerated postings or answers to resident questions The secondary purpose was to

provide a limited public forum for citizens to share viewpoints and engage in dialoguewith one another on matters of public interest within the guidelines of our City Council

approved Terms of Use statement The complete document is currently published on

our Facebook Page under the Notes section St Clair Shores stands as the first

municipality in Macomb County to offer this type of interactive amenityservice to our

residents From its inception the Page was lauded as a success in solving residentconcerns and increasing participation in programs and events However over the

summer our Facebook Page Comment section was filled with vulgarity hate speechand at times outright threats It also contained false or misinformation about Citypolicies procedures or operations The turning point came when resident threads thatcontained legitimate questions were hijacked by users posting hate speech At this

point our Facebook Page no longer served our primary communications objectivethatis providing information residents could trust At the direction of the Interim CityManager the City took steps to reset or reboot our Facebook Page so it could resume

functioning as a source of trusted City information Due to these administrativedecisions our City Facebook Page is currently operating as originally intended At their

September Communications Commission meeting the Commissionersreviewed the rationale for the administrative steps taken during the summer agreedwith the decisions and recommended that they be included as a permanent addition to

the Citys Terms ofUse statement City Attorney Robert Ihrie reviewed therecommended changes for legality and approved them with minor revisions

Council Action

Moved byMember

Council Member seconded by Councilthat the recommendation of the City Manager be approved

October

Page of

City of St Clair Shores Communications Commission

September

ATTENDEES MDHerde D Martin B Tegtmeyer D Rascano G Recur S Devine K Zenisek R Frederick A Gitschlag E

Anderson

OLD BUSINESS

Meeting Minutes G Recur motioned to approve May minutes supported by E Anderson all approved

SCS TV ProgrammingNow Includes Snapshot in the Shores which are vignettes that highlight events and activities in the City Nautical Tails which

reports on relevant information regarding animal issues and care Open for Business Profiles which highlights St Clair

Shores businesses and Parks and Rec Revealed which highlightsactivities in that department

Facebook

Now has Friends up a little over since May MDHerde reported that the shutdown of facebook is off the table M

DHerde presented suggested changes to the terms of use The changes which add the term links to sites was motioned

for approval by A Gitschlag and supported by G Recur all approved except K Zenisek and D Rascano who opposedG Record motioned to add the removal of any depiction of violent behavior supported by D Martin all approved exceptD Rascano and K Zenisek motion carried Added to actions not allowed on Facebook Reposting comments links

to sites information picturesvideos that have been previously found to be in violation of the Terms of Use and removed

by the City A Gitschlag suggested the word and be changed to or and motioned to approve G Recur supportedthe motion all approved except K Zenisek and D Rascano The addition of Comments not pertinentrelated to the

subject matter originally posted will be removed but posters are free to post under posts to page Motion to approve by A

Gitschlag supported by G Recur approved all in favor A change to the qualifier identified in the current Terms of Use was

changed to read The City Manager reserves the right to amend the foregoing guidelines and apply them as circumstances

dictate A motion to approve was made by D Martin supported by G Recur all approved except D Rascano and K

Zenisek The last suggestion related to understanding and agreeing to the terms of use and the potential for removal if not

in compliance was moved to approve by G Recur supported by D Martin all approved except D Rascano and K Zenisek

MDHerde will reissue the new Terms of Use for review of the commissioners and it will be given to Counal for approval

Budget Update

A copy of the budget for Item BoardsCommissions was provided to the Commissioners D Rascano questioned why it is not

identified as the Communications Department Budget and why items such as dollars allocated to nonCommunication

committees were included Her suggestion was that budget allocations for committees such as the Activities Cool Cities

Parade etc should be in the Manager Office budget D Rascano also questioned why the sanitation levy was included

in this budget and MDHerde reported that it is because she responds to complaints about the sanitation contractor D

Rascano asked about the Act Levy

City Website

All department heads are still not responding to Report A Concern as initiated by residents D Rascano suggested that

compliance with responding should be included as an item in the performance appraisal MDHerde asked for suggestionsto encourage residents to sign up for the Notify Me program Suggestions Get organizations to promote amongst their

members Get schools to promote Have a drawing for a gift certificate

St Clair Shores Communication Commission

Minutes of SeptemberPage

Inside St Clair Shores

Updates were provided by MDHerde

New Business

The Communications Assistant needs a new updated laptop to enable the department to be more effective The cost would be

approximately D Martin motioned to recommend to Council that a laptop be purchased A Gitschlag supported all

approved

Comments by Communications Commissions

Commissioner Gitschlag advised he would be resigning from the Commission effective the November meeting K

Zenisek said that she was pleased that posts to page will continue on facebook S Devine said that she thought Bryanspresentation regarding the effects of the storm was good and helpful D Martin reported that tickets for the December

Poinsettia Ball areavailable at each The Optimists is also hosting a First Responders Breakfast E Anderson said he

was pleased that the City Facebook page would continue The entire Commission complimented MDHerde on all she has

been able to accomplish and develop for City communications with so little resources

Audience Participation

Erin Stahl Have booths at events to sign up people for the Notify Mew program Asked if people banned from facebook was

notified MDHerde responded No Ms Stahl suggested they should Requested that City Financial information be added

to the City calendar as it was in the past Suggested that anyone Councilperson running for office shouldntbe allowed in

the Council Connection Council Corner etc Suggested thatMDHerde suggest changes in budget structure

Minutes Submitted by D Rascano

City of St Clair Shores Facebook Page Terms of Use Please read before posting

We welcome you and your comments to the City of St Clair Shores Facebook Page

PURPOSE OF THE CITY OF ST CLAIR SHORES FACEBOOK PAGE

To provide local citizens with information about government programs services and events

To provide a limited public forum for local citizens to share viewpoints and engage in dialoguewith one another on matters of public interest within the guidelines specified below

CRITERIA FOR POSTING INFORMATION ON THE CITY OF ST CLAIR SHORESFACEBOOK PAGE

Friends of the City of St Clair Shores Facebook Page are encouraged to post informationpictures or videos about issues and events affecting the Citys residents We encouragediscussion and varying viewpoints However the City of St Clair Shores reserves the right at

our sole discretion to ban users andor remove comments links to sites pictures or videosfrom posts that violate the Terms of Use Users are prohibited from posting under a falseusername or handle that is not the users legal name Individuals may post under a username

that includes a nickname provided the users last name is also included in the usemameex

Stuntman Mike Johnson or Beth Jones Businesses organizations and clubs may post undertheir business organization or club nameex ABC Corporation Volunteer Committee In

accordance with the City of St Clair Shores communications policies the City of St ClairShores Facebook Page will not allow the posting of comments information links tositesimages promotions or advertisements that are any of the following

The encouragement of illegal activity of any nature

Nudity or pornographyProfanityHate languageAdult entertainmentThe encouragement or depiction of hostility violence or violent behavior

Obscene indecent or sexually explicit messages including those with sexual overtone or

innuendo

False misleading or deceptive information sponsorshipsadvertisementsPersonal attacksthreats against any person or groupLanguage or information that is obscene foul vulgar or abusive

Libelous harassing or abusive statementsInformation harmful to children either emotionally or physicallyCruelty to animalsOnline casino gaming gambling or bettingThirdparty posting ofnonpublic personal information without the personspermission or

knowledge including but not limited to telephone numbers andor social securitynumbers

Reposting comments links tosites information picturesvideos that have been

previously found to be in violation of the Terms ofUse or removed by the CityComments that are not related to the original thread posted by the Cityanotheruser also known as hijacking or trolling Users are encouraged to post non

related posts separately under Posts to Page

The City comprised of City Councilandor the City Manager when necessary reserves

the right to amend the foregoing guidelines and to apply them as circumstances dictate

BY USING OUR PAGE YOU REPRESENT AND AGREE THAT

You have read and agree to abide by the aforementioned conditions

You are the owner of and responsible for any material you post

The materials you post will not violate the rights of other people or entities

You will indemnify and hold harmless the City of St Clair Shores from and against anyliability arising the breach of any of these Terms of Use

You understand and agree that the Terms of Use published on the City of St ClairShores Facebook Page constitute sole notification of guidelines of behavior Violation ofthe Terms ofUse may result in theremoval ofcomments links tosites pictureslvideosor the banning of users depending on the severity of the violation No additionalnotification of violation will be provided to the user

Please note that the comments expressed on this site do not reflect the opinions and positionsofthe City of St Clair Shores its Mayor City Council Administration or employees

Appeal Process The City of St Clair Shores reserves the right at our sole discretion to banusers or remove comments links to sites pictures or videos from posts that violate the Termsof Use An appeal from a decision made under these rules shall be submitted to theCommunications Commission in written form and addressed to the Communications DirectorThe Communications Director shall notify the members of the Communications Commissionwithin three business days of the appeal Appeals shall be addressed by the Commission at a

regularly scheduled meeting Appeals shall be subject to a majority ruling by theCommunications Commission The decision of the Communications Commission is final

Revised and approved by St Clair Shores City Council May February March

August Revisions recommended by Communication Commission Septemberapproved with changes by City Attorney Robert Ihrie October


From Michael E Smith City ManagerSubject Consideration of Adoption of an Ordinance Amendment to the Snow

Emergency and Snow Event

Preparedby Michael E Smith City Manager

Recommendation

I recommend Council consider the Adoption of an Ordinance Amendment to the Snow


Council Action

Approvedenyconsideration of the Adoption of an Ordinance Amendment to the Snow


Moved byMember

Council Member seconded by Councilthat the recommendation of the City Manager be approved

October

STREETS SIDEWALKS AND PUBLIC WAYS Chapter Effective December

ARTICLE

GENERAL PROVISIONS

GENERAL PROVISIONS

Sidewalks dangerous and unsafe conditions prohibited

Accumulation of snow ice rubbish etc prohibited

Street cuts curb cuts and excavations permit required fee

Street cuts curb cuts and excavations approval of plans and specifications bond

Street cuts curb cuts and excavations pavement replacement

Street openings required to be guardedPermits suspension revocation

Driving through barricades prohibited

Streets and alleys prohibited conduct

Merchandise and material prohibited

Construction standards

Bonds and insurance policies amount conditions etc

Sidewalks dangerous and unsafe conditions prohibited

Sec No person shall permit any sidewalk which adjoins property owned by him to fall into a

state of disrepair or be unsafe

chap eff Dec

Accumulation ofsnow ice rubbish etc prohibited

Sec Purpose During the winter months St Clair Shores residents including children walkingto school and the physically challenged need to be able to safely use the public sidewalks and walkwaysThis means that all snow and ice should be removed from the entire constructed width enabling people of

all ages and physical conditions to have access to clean pedestrian walkways This ordinance is intendedto provide for such safe passage and to protect the general health safety and welfare of the St Clair

Shores residents and those using the public sidewalks and walkways

Obligations andprohibitions

a Each owner or occupant of any premises abutting a sidewalk or walkway shall remove allsnow and ice from said sidewalk or walkway and keep the same free from obstructionsencroachments encumbrances filth rubbish andor other substances which may cause

injury to any person

b No person shall deposit or place snow from private property onto any public sidewalkpublic walkway street or rightofway nor shall any person deposit or place snow from any

public sidewalk or walkway onto any public street or rightofway

c No person shall deposit place shovel or plow snow in such a manner so as to block

passage of pedestrian traffic on public sidewalks public walkways streets or rightsofway

St Clair Shares Michigan CompilationGeneral and Zoning Page


ARTICLE

GENERAL PROVISIONS

d No person shall deposit place shovel or plow snow in such a manner so as to hinder or

interfere with the ability to see pedestrian or vehicular traffic Snow shall not be depositedplaced shoveled or plowed in such a mannercausing said snow to exceed four feet in

height on any propertyViolation declared to be a public nuisance It is hereby determined that a violation of thisordinance will create an immediate health and safety hazard to those using the public sidewalks

and walkways within the City of St Clair Shores As such a violation of this ordinance is herebydeclared to be a public nuisance

Abatement ofpublic nuisance A violation of this ordinance having been declared to be a publicnuisance may be abated by the City of St Clair Shores through its employees andor

contractors Such abatement may include but is not limited to the clearing of said sidewalksand walkways of snow ice obstructions encroachments encumbrances filth rubbish and

other substances or materials creating the possibility of injury to any person The City shall takeabatement action with respect to the accumulation of snow andor ice only when such hasreached an accumulation depth of two inches or greater snow eventPrior to the City or its contractor abating the nuisance with respect to snowice the followingprovisions shall apply

Each owner or occupant of any premises abutting the sidewalk or walkway shall remove

the snow and ice from said sidewalk or walkway within hours of the City declaring a

snow event A snow event maysall be declared whenever snow or ice has reached an

accumulation depth of two inches or greater Only the City Manager or the Mayor maydeclare asnow event emergency

The City shall use its best efforts to inform its residents of the declaration of a snow eventhowever the obligation to remove snow andor ice from the sidewalk or walkway is not

dependent upon the owner or occupant receiving actual notice of the snow eventdeclaration

Fortyeight hours after the declaration of the snow event the City or its contractor will leavewritten notice at any property in violation stating that if the sidewalk or walkway is notcleared of snowicewithin twentyfour hours the City or its contractor will do so and

assess the cost and administrative fee to the property owner andor occupant Writtennotice may be in the form of a sticker to be placed on or near the front door or otherwritten notice affixed to the property on or near the front door Notices to commercialbusinesses shall be placed in an envelope placed on or near the front door

In the event the owner or occupant has not removed the snowicefrom the sidewalk or

walkway within twentyfour hours after the notice detailed in paragraph the City or

its contractor may remove the snowice and assess the cost and administrative fee to the

ownerloccupant Upon the City or its contractor abating the nuisance it shall provide noticeto the owner or occupant in the same manner detailed in paragraph above that the Cityhas abated the nuisance and that the cost and assessment for said abatement will bebilled to the owneroccupant

Assessment against property ownerandoroccupant The City ofSt Clair Shores shall have the

right to assess all costs of said nuisance abatement against the property ownerandor occupantof the property immediately abutting the sidewalk or walkway upon which the nuisance existsSaid assessment shall include but not be limited to the costs of clearing the sidewalk or

walkway and an administrative fee of Sixty Five and Dollars which may be

changed from time to time by resolution of City Council In the event the property owner or

occupant fails to pay the costs of nuisance abatement and the administrative fee said costs and

St Clair Shores Michigan CompilationGeneral and Zoning Page


ARTICLE

GENERAL PROVISIONS

fees shall be assessed against the property and placed upon the tax rolls of the City of St Clair

Shores

General notice General notice to property owners and occupants of this ordinance shall be

given by the followingPublication of the ordinance in full in the Citys newsletter at least once in the fall and

winterof each year

Publication of the ordinance in full at least one time per year in a newspaper of generalcirculation within the CityNotice of the obligations contained in this ordinance to be included with each water and taxbill during the fall and winter months

Publication of the obligations contained in this ordinance on the Cityswebsite

Appeal Any person aggrieved by any provision of this ordinance may appeal any cost or

assessment occasioned by the Citys abatement of nuisance to the City Manager Said appealmust be filed in writing with the City of St Clair Shores no later than twentyone days after

the mailing of the costs and assessment to the property owner or occupant by the City of StClair Shores The appeal must include a full explanation why the costs andor assessmentshould not have been levied The City Manager shall have authority to determine all matters

related to the appeal

Any person aggrieved by the decision of the City Manager may appeal to the Property MaintenanceBoard of Appeals Arbitration Board Said appeal must be filed in writing with the City of St ClairShores no later than twentyone days after the decision of the City Manager has been providedto the appellant The decision of the Property Maintenance Board of Appeals Arbitration Board shallbe final

Penalty A second violation of this ordinance is a civil infraction The penalty for a violation of

this ordinance shall be tiered as follows

For the first offense resulting in the City or its contractor abating the nuisance the propertyownerandor occupant shall pay the cost of the abatement and the administrative fee

For the second offense the property owner andor occupant shall pay the cost of the

abatement the administrative fee and may be cited with a civil infraction ticket with a

maximum fee of Fifty and Dollars plus court costs

For the third and subsequent offense the property owner andor occupant shall pay thecost of the abatement the administrative fee and may be cited with a ticket with a

maximum fee of One Hundred and Dollars plus court costs

chap eff Dec amend eff Oct amend eff Jan

St Clair Shores Michigan CompilationGeneral and Zoning Page

COUNCIL COMMUNICATION

From Michael E Smith City ManagerSubject Request from Council Members for Skate Park Proposal

Prepared bv Greg Esler Director of Parks and Recreation


CC

I recommend the Mayor and Council to reallocate the that was earmarked infor the Skate Park for funding necessary for Phase for Skate Park

Justification

Request from Mayor and Council for consideration to proceed with Phase for SkatePark to provide the necessary facility for our youth in this community to enjoy andparticipate in the sport that they are passionate for See attached

Moved by Council Member seconded by Council Memberthat the recommendation of the City Manager be approved

in proceeding with Phase of Skate Park with approval of reallocation of funds of

Enter Date ofMeetingPage of

oL oi

Memo

Date October

To Mike Smith City Manager

From Greg Esler Director of Parks Recreation

Subject Skate Park

Mike

Over the last years there have been numerous meetings with the idea of developing a skate

park in St Clair Shores The skate park is mentioned in our Year Master Plan Manyfundraisers have occurred trying to help fund this project As of today has been raisedwhich brings up the point many people are asking What has happened to the money for this

project and secondly is it the intention of the city to move forward with the project The moneyis in safe keeping being held in our Finance Department

In the Mayor Council approved a contribution to assist in funding the projectwith the stipulation that all monies had to be collected in a calendar year for the project to move

forward Unfortunately the money was not raised therefore the money was put back in the

general fund Failure to raise the entire project funding certainly was not because of the lack of

effort and commitment by Maria Martinez and our students in the community Several meetingstook place with students a skate park designer a grant writer the Parks Recreation

Commission Parks and Recreation liaison Councilperson Tony Tiseo as well as staff

members This project has been well thought out Even with the skate park not coming to

fruition students have participated in community events lending their time and efforts to the

Fireworks and Senior Center Activities projects

Possible funding sources such as grants are now available Please see the chart that Lucie

Fortin from Carlisle Wortman Associates Inc has been working on with us overthe past two

years Lucie comes with a great amount of knowledge regarding grants She is recognized as

one ofthe best grant writers in the State of Michigan based on the number of grant dollars her

clients have received

The Land and Water Conservation Fund LWCF grant is the most favorable for us to apply for

The second grant available to us is the Recreation Passport Grant RP The LWCF is our best

option however we would apply for the RP as well

There is a segment of our youth that do not have the necessary facilities in this community to

enjoy and participate in the sport they are passionate about In contrast opportunities in

baseball soccer basketball hockey figure skating tennis horseshoes shuffle board bocce

ball and swimming exist for our residents of all ages

Strategically KyteMonroe would be the most advantageous location for the skate park The

skate park would consist of three phases Phases and are possible future additions to the

skate park but are not a requirement to complete the project Phase in itself would providean excellent skate park for the young people of our great city Phase breakdown is as

follows

PHASE

Community Build

Skate Park Concrete Slab

FencingEquipment If purchases were made through HGACBuy costs would bereduced by or of equipment cost Regardless of the savings from

HGACBuy City Attorney Bob Ihrie states the project would have to be put out to bid

because of our ordinance spec cations regarding the bid processGrant application for both grants

TOTAL PROJECT COST

BREAKDOWN TOTAL PROJECT

LWCF Grant

Current donations

City contributions

Balance needed

funds would be sought out

from future donations

In summary we are asking Mayor and Council to reallocate the that was earmarked in

The balance of the monies would have to be collected with donations or additional

fundraisers to complete funding necessary for Phase

landscapestructures

Name Address

Cityof St Clair Shores

Greg Esler

StephensSt Clair Shoes MI

United Slates

AllPOsContracts or Checks Payable to

Landscape Structures IncDS PO BOX

Minneapolis MN USA

ProposalDate Project

Ship To

TBD

For Skate Park Phase

Customer Contact Customer Phone Customer Fax Terms PONo Rep

GregEsler Net LAS

Item Description Qty Weight Price Total

ObstacleStreet Grindbox x OOTObstacle

Street Ledge x x OOTObstacle

Skate Bench OOTObstacle

QuarterPipex OOTObstacle

LAUNCH BOXXX OOTSIDED PYRAIVlID X OOTObstacle

Quarter Pipe x OOTObstacel

Jump Launch lft OOTSkate Table OOTObstacle

STREETGRINDBOX Sxx OOTObstacleFlat Kinked Grind Rai H x L OOTObstacel PlatesRound Plate For Asphalt OOT

Proposal Good For Days SUbtOtaShip Va Common Carrier

Please Call hours prior to deliverySales Tax

Signature below accepting this proposal will constitutea purchase order

Total

Accepted By customer

Superior Play LLCS Old US Brighton MI

P TF Fax

Page

landseapestruetures

AllPOsContracts or Checks Payable to

Landscape Stractares IncSDS PO BOX

Minneapolis MN USA

Name Address

Cityof St Clair Shores

Greg Esler

StephensStClair Shores bII

United States

ProposalDate Project

Ship To

TBDFor Skate Park Phase

Customer Contact Customer Phone Customer Fax Terms PONo Rep

Greg Esler Net LAS

Item Description Qty Weight Price Total

Freight EstimalFreight SOOOOT

Ifpurchased through HGACBuyDeduct or of

equipment cost

n order to process the HGAC paperwork we will needPO from theDistrict ora supporting letter on their letterhead withwhich includes the following infiormationItems being purchased and amount ie playground equipment pergaote for

Name ofvendor Landscape StruchuesHGACBuyPmgramCtnuxPRl

Signedby some authorizing tbe city for the purchaseContactname withphone number and fax andoremailfor the

person who should receive the order confirmation from HGAC

Does notincInde installation Ifcommunity build is proposedadd for community build supervision Proffesional

i

inshallation can be quoted if desired

osal Good For Days SUbtOtalShip Via Common CarrierPlease Call hours prior to delivery

Sales TaxSignature belowaccepting this proposal will constitute a urchase order

ooop

TOt osoo

Accepted By Customer

Superior Play LLCS Old US Brighton MI

PTFFax

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CARLISLE

TO Greg Esler

iC

FROM Don Wortman Dave Scurto Lucie Fortin

DATE March

RE Land and Water Conservation Fund Grant ApplicationMNRTF

bS MainSreeSteAnn ArborM

bblFax

We have reviewed the requirements for submitting a Land and Water Conservation Fund or MNRTF

grant application to the MDNR and are outlining some of the issues and details that need tq be

addressed as soonas possible The deadline for submittal is March

Submittal Process The process for grant submittal has changed toan online process this year

The City andCarlisteWortman Assodates will need register ourselves through the DNR granttm v Jrtal and attachment

Grant Project Scope The City will need to establish the project scope with spedfic cost

estimates

Grant Requirements Public Hearing and City Coundl Resolution As part of the requirementsfor grant submittal a public hearing needs to take place at a City Coundl meeting Given the

deadline of March we antidpate the Public Hearin to take place soon A public notice also

will need to be published A resolution will also need to be adopted by the City Council

spedfying the amount of commitment We can help you prepare this once we figure out the

project scope

GrantRequirements Other Itiems Other needs to fulfill theothergrant requirements indude

Need to contact your attorney for signature of a form entitled Documentation of

Site Control which attest toyour ownership ofthe propertyNeed for a legal description ofthe properlyNeed for letters ofsupport

Let us know if you have any questions

CARLILEWORTMAN ASSOC INC

R Donald Wortman RiA PCP AICP

VicePresident

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CARLISLEWURTIIAN ASSOC INC

David ScurrEo AICP PCP

Principal

RidardK Carlisle PresidertR Donald Wortman Vice President Douglas J IPwan Prtncipot John L Enos Prurapat David SwrtoPrmdpalBenjamin R Carlisle Associate Sally AllElmiger Associate Brian Oppmann Associate

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From Michael E Smith City Manager

Subject Request from Two Council Members on Code Enforcement Violations Process

Justifications

Request from Council Members Tiseo and Vitale for discussion of the CodeEnforcement Violations Process from the September Study Session

October

Page of

Kotowski Mary A

From Koto Liz

Sent Thursday October PM

To Kotowski Mary A

Subject FW Council Requests

From Koto Liz

Sent Friday October PM

To Turner Natalie

Subject RE Council Requests

Between to we received a total of new enforcements These enforcements included dog fecesgrass junkdebris rodent complaints and otherenforcement issues

Not all enforcements resulted in violations

Please note that of these enforcements weregrass issues the remainder of were all other issues

of the generated enforcements received Notices of Violation Out ofthat about would end up with a

citation andor court Because ofthe lag time between when we begin the citation process and appearance in court we

can only utilize the assumption that all of the cases would end up in court

Total Notices Issued

Compliance within daysTotal Final Notices issued

Compliance within daysTotal Enforcements that havewill be issued citations and appear in court

Please note that if a resident achieves compliance sometime after they are issued their final notice of violation and

before they go to court their case will be dismissed

Separate from the enforcements listed above an additional properties were issued notices to clean up their

properties within days of those properties complied within days and the remaining were cleaned up by a citycontractor

Also please see a breakdown of costs associated with issuing a notice of violation

Average inspection time minutes

Average clerical time per inspection minutes

per notice issued Based on an average ofabout Final notices sent out per

month the annual estimated cost of issuing a second Notice ofViolation is about per year

We cannot find any other regulations public safety health etc that would force cleanupofdog waste or rodent

harborage in a shorter time span that our current ordinance

About rental units have been discovered through online searches in There are more than listings forrental properties currently within the city and the rental inspector is monitoring them in hopes ofobtaining additional

addresses

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COUNCIL COMMUNICATION CCa

From Michael E Smith City ManagerSubject Request approval to award bid for Civic Arena Lintel Repair Rebids

opened

Prepared bv Caryl Phillips for Christopher R RayesCDI


recommend approval to award bid for Civic Arena Lintel Repair to Metro Trades LLCin the amount of

Justification

The contractor that renovated this area did not install the beam to support the load

above in accordance with the plans This was discovered some time after the projectwas completed PMI was the inspection service being used by St Clair Shores at the

time of this project Staff reviewed with the City Attorneysoffice filing suit against PMI

but it was decided the added cost to sue versus the likely success of collecting a

judgment against a LLC would be very low The city did file suit against the contractorbut they have subsequently gone out of business preventing us from recovering anycosts associated with the repair Therefore we have bid out the work to have it properlyrepaired On September bids were received for the Civic Arena Lintel RepairThis project was rebid as the pricing was higher than anticipated and new bids were

received on Tuesday October The low bidder is Metro Trades in the amount of

Metro Trades is currently working on a renovation project on a St ClairShores property and we have found their work to be acceptable

Bid Tab

MITN Information

Bid Review Email from Anderson Eckstein and Westrick Inc

Council Action

Moved

Memberby Council Member seconded by Council

that the recommendation of the City Manager be approved

October

Page of

BID for Civic Arena Lintel Re ai

vim z

Date am

Vendor Amount of Bid Bid Bond Signed

Bornor Restoration Inc S

Cusacks Masonry Rest Inc j jl C v

DRV Contractors LLC D C

ML Schoenherr Construction C j

Metro Trades LLC G

Tollis Development C

f

f

AS READ AT BID OPENING The bids will be reviewed by staff to ensure the bidis in compliance with the bid specifications and then a recommendation for awardwill be presented at a future City Council Meeting

Michiganintergovernmental Trade Network Ylan Holders List Yage of L

Closed BidsITBCRWRR Weight Room Lintel Repair

Plan Holder List

Export to Excel

Qefinition of Plan Holder For City of St Clair Shores

Thecompany information shovmisnot the official plan holder list forCiry ofSt Clair Shores To obtain the official plan holder Iisf please contact the person shown belovr

Companies must obtainall documents designated as kev to be considered a plan holder These documents canbe obtained either here from this website orby contacting Ciryof SL Clair Shores

PreBidMeeting JobWalkVisit Mandatory on AM at Civic Arena Stephens St Clair Shores MI

Cost of Plans and Specs None online Cost vanes for pick up

For More Information Contact Mr Chris Reyes Chris@scsminet

Not Official Plan Holder List

COMPANY NAME CONTACT EMAIL ADDRESS CITY ST ZIP

AFBeliisariolnc Tony Bellisario abellisario@comcastnet Tilden Pontiac MI

TelephonePrime or Sub NotAvailableAttended Meeting Y

Ashor Associates Edward Rshor ashorconstruction@yahoocom Dixie Hwy Waterford MI

TelephonePrime or Sub Prime Contractor

Attended Meeting Y

Bornor Restoration Inc Leonard Bomor info@bomoccom Fillet St Lansing MI

TelephonePrime orSub Not Available

Attended Meeting Y

Byers DCDetroit Inc Jim Boettge jboettge@sbcglobalnet Rivard Detroit MI


Attended Meeting Y

Cusacks Masonry Restoration Inc DougCusack mail@cusacksmasonrycam PO Box Hubbardston MI

TelephonePrime orSub Not AvailableAttended Meeting Y

ORV Contractors Ryan Vetor rfq@drvcompanieswm Oro Dnve Shelby Twp MI


Attended Meeting Y

Fleis VandenBrinkEngineering Kendall Beck marketing@fvengcom Lucerne Dr SE Grand Rapids MI

Inc


Attended Meeting Y

Farce Equipment Suppliers Don Reginoi forceequipmentsuppliers@gmailcom Pleasant Eastpointe MI


Attended Meeting Y

GrunwellCashero Company Tony Sabo tsabo@grunwellcasherocom Major Avenue Detroit MI

TelephonePrime or Sub Not AvailableAttended Meeting Y

Johnhood construction John Hood Johnhoodl@yahoocom little Mack StClair shore MI

httpswwwmitninfoAdminLibrarylocaUPlanholdersListViewasplilibBNITB

Michigan lntergovernmental trade Network Plan Holders List Page of

COMPANY NAME r CONTACT EMAIL ADDRESS CITY ST P

TelephonePrime or Sub Prime Contractor

Attended Meeting Y

johnson consulting group john johnson johnhjohnson@gmailcom Willard algonac MI


Attended Meeting Y

MLSchoenherrConstruction Inc Tim Shine mischoenhertconstruction@yahoocom Van Dyke Utica MI

TelephonePrime or Sub Prime ContractorAttended Meeting Y

Mark Restoration Services Kelly Dailo dave@marktrestorationcom w davison detroit MI


Meridian Contracting Group Pete DiVito pate@meridiangrouplcom Trailside Dr Washington MI

TelephonePrime or Sub Not AvailableAttended Meeting Y

Metro Trades LLC Mirijana Gjokaj metrotradesllc@gmailcom East Jefferson Suite DeVOit MI

TelephonePrime or Sub Not Available

Attended Meeting Y

National Restoration Inc Jacob Fletcher jacobf@nationalrestorationnet Fyke Dr Milford MI


Attended Meeting Y

RAM Construction Services James Nystrand jnystrand@ramserncescom Eckles Road Livonia MI

Telephone jPrime or Sub Not Available

Attended Meeting Y

Smiths Waterproofing Brandon Smith Brandonswcdllc@gmailcom POBox Almont MI


Attended Meeting Y

SWANY Construction Incorporated Richard swanyconst@aoLcom Harper Avenue St Clair MI

Swanquist ShoresTelephonePrime or Sub Prime ContractorAttended Meeting Y

Tollis Development Mike Tollis tollisdevelopment@yahoocom Burman Rd Richmond Mf


Tukmol General Contractor Alfonzo Juarez waynefergussonegc@gmailcom Rio Arriba Street Las Vegas NM Las Vegas NM

TelephonePrime orSub Nat AvailableAttended Meeting Y

Close Window

Geiryrghfairternainai Gala aseCcrp ANSDt All rights resend

UCSllSESourcesuite Procurement Solutions

httpswwwmitninfoAdminLibrarylocalPlanholdersListViewasplilibBNITB

Rayes Chris

From Jason Arlow jarlow@aewinccomSent Wednesday October AM

To Rayes ChrisCc Kevin E Zauel John Chown

Subject Civic Lintel Repair Bid ReviewAttachments BidTabpdf

ChrisI spoke to the two low bidders Metro Trades LLC and ML Schoenherr Construction difference see

attached Both appeared to have a good understanding of the project capable of doing the work and were present at

the walkthru We have had a good experience with ML Schoenherr no experience with Metro Trades A few notes on

each for your consideration

Metro Trades Mason Sam Welding doing both masonry work and steel Claims they have done similar

masonry projects in the past up to KAllowance yes they included the allowanceCtHwc

Did not acknowledge addendum noon bid form but they do not feel it would affect their pricebecause its a simple job also bid bond was not checked on bid tab claim they pro ided

CBShlerSCheCkbcLwPrlce rL SQ Orit wvo S I IC

Duration days

ML Schoenherr Mason Small Time Masonry This is the same mason that they used in Clawson on one of our

jobs they did just fine

Allowance yes they included the allowance

Acknowledged addendum no and provided bid bond

Duration days

If you need more info or a letter let me know I know youre in a hurry so I wanted to get this info in your hands asap

ThanksJason R Arlow AIA LEED APArchitect

Anderson Eckstein and Westrick IncSchoenherr Road Shelby Twp MI

Phone Fax No

Email jarlowaaewinccom

Engineering Strong Communities

Pfease consider the environment before printing this email

COUNCIL COMMUNICATION CCb

From Michael E Smith City ManagerSubject Award bid for renovation of tax foreclosed property at Eleven

Mile bids opened

Prepared bv Caryl Phillips for Christopher R Rayes Community Services Director

CDI

ManauersRecommendation

I recommend the approval of the renovation work at Eleven Mile to Metro

Trades LLC in the amount of

Justification

Bids were opened on Tuesday October for the renovation of Eleven Mile

Road This property was acquired as part of the Tax Foreclosure Program The

apparent low bidder AZ Renovations LLC is not in good standing with the State of

Michigan Dept of Licensing and Regulatory Affairs We have not been able to access

their information prior to this correspondence as to their concerns and to date have

not received the contractorsreferences Therefore staff is recommending the second

low bidder Metro Trades LLC in the amount of We are currently working on

a renovation project with them and have found their work to be acceptable

MITN Information

Mandatory PreBid Inspection List

Bid Tabs

Building SpecsMichigan Dept of Licensing and Regulatory Affairs Information

Council Action

Moved by Council Member seconded by Council

Member that the recommendation of the City Manager be approved

October

Page of

iviicnganintergovernmenta trace Networtc rtan rtoaers List rage i or s

Closed BidsITBCR Mile Rehabilitation of Mile Road

Plan Holder List

Export to Excel

Definition of Plan Holder For City of St Clair Shores

The company information shown is not the official plan holder list forCity of Sl Clair Shores To obtain the official plan holder list please contact the person shown below

Companies must obtainall documents desionated as kev to be considered a plan holder These documents can be obtained either here from this website orby contacting Cityof SL Clair Shores

PreBidMeeting JobWalkVisit Mandatory onDOD AM at Mile Road SL Clair Shores MI

Cost of Plans and Specs None online Cost varies forpick up

For More Information Contact Mr Chris Rayes Chris@scsminet

Not Official Plan Holder List

COMPANY NAME r CONTACT EMAIL ADDRESS CITY ST ZIP

ARenovation Unlimited inc Damn Cobb dewittdunson@gmailcom mather rd Detroit MI

TelephonePrime or Sub Prime ContractorAttended Meeting Not Stated

AFBellisariolnc Tony Bellisario abellisarto@comcasLnet Tilden Pontiac MI


Attended Meeting Not Stated

AMERICAN FENCE SUPPLY CO Len DiGrande sales@amerifencecom SCHOENHERR RD WARREN MI

INC



Anderson Eckstein andWestrick Roy Rose bsafadi@aewinacom Schcenhen Road Shelby Township MI

Inc


Attended Maeting Not Stated

Applied Power and Controls Inc Michael Macklin Mmacklin@Appliedpowercontrolscom Second Ave Suite Detroit MI


Attended Meeting Not Slated

Ashor Associates Edward Ashor ashorconstruction@yahoocom Dixie Hwy Waterford MI

TelephonePrime orSub Prune Contractor


Award Services Inc Janice LaQuiere AwardRealryMl@gmaiLcom Maxine St Clair Shores MI



Brown Facility Maintenance Inc Bob Spradlin sspradlin@contractfumituresolutionscom Holland Drive

TelephonePrime or Sub NotAvailable


C I Dismantling Inc William Vasiliades commdismant@aolcom PO Box

TelephonePrime or Sub Not AvailableAttended Meeting Not Stated

Taylor MI

Mount Clemens MI


iviicnigan intergovernmental lraae lvetworx Tian tioiaers iist

COMPANY NAME r CONTACT EMAIL ADDRESS

Dans Excavating Inc James Doescher jdoescher@dansexccom Mile Road



Degenhardt Sons Inc Gregory J degenhardtg@comcasLnet Binbrooke Dr

TelephoneDegenhardt

Prime orSub Not Available


rage of

clTV sT zIP

ShelbyTownship MI

Troy MI

Dennis Building Services Inc Dennis Jablonski dennisbldg@gmailcom Bridle Path CL Clinton Township MI

TelephonePrime orSub Not AvailableAttended Meeting Not Stated

Fleis VandenBrinkEngineering Kendall Beck marketing@fvengcom Lucerne Dr SE Grand Rapids MI

Inc



Force Equipment Suppliers Don Reginol forceequipmentsuppliers@gmailcom Pleasant Eastpointe MI



GEI Consultants of Michigan LLC george meister gmeisfer@geiconsultantswm WBaraga Avenue Marquette MI



Grand River Construction Inc William Kersaan bkersaan@grandriverconstrudioncom th Ave Hudsonville MI


Attended Meeting Nat Stated

Howell Construction Services Douglas Snover dougsnover@sbcglobalnet Hannon Rd

TelephonePrime orSub Prime Contractor


JPMolter Inc Michael Mead mike@jprnoltercom Harrington



Lacaria Concrete Construction Inc SalLacaria sal@Iacariaconcretecom Central Ave


MLSchoenherr Construction Inc Tim Shine mischcenhemconstruction@yahoocom Van Dyke

TelephonePrime orSub Prime ContractorAttended Meeting Not Stated

Major Cement Co Michael Scappaticci majorcement@comcastnet PO Box


Howell MI

Clinton Township MI

Detroit MI

Utica MI

Detroit MI

Mando Construction Inc Jeff LaFleur jell@mandoinccom Lafayette Street Suite Mount Clemens MI


Attendetl Meeting Not Stated

Martin Associates Environmental Billy Martin administration@martinenvironmentalbiz COCSDrive Suite Portage MI

LLC



McDowell Associates Brian Biasutto brianbiasutto@mcdowasocom tHatcher Avenue

TelephonePrime or Sins Not Available


Medda LLC Michail Pilnits meddallc@gmaiLcom Ardmore Dr

TelephonePrime or Sutr Not Available


Ferndale MI

Farrnington Hills MI

Metro Trades LLC Mirijana Gjokaj metrotradesllc@gmailcom East Jefferson Suite Detroit MI




Michigan Intergovernmental rode N etwork Ylan Holders List Yage of i

COMPANY NAME r CONTACT EMAIL ADDRESS CITY ST ZIP

Michigan AutomaticSprinkler Inc Neil Blazofsky nblazofsky@miautosprinklercom Pineview Drive Suite A Commerce MI

TownshipTelephonePrime orSub Not Available


ONeal Father Sons Garry ONeal barononeal@yahoocom Vermander Clinton Twp MI

TelephonePrime or Sub Not AvailableAttended Meeting Not Stated

Paradigm Inc Lester Lewis LLewis@picom Woodbridge Detroit MI



PAVEX Corporation Jennrfer Maitland pavexco@gmailcom Hawthorne Glen Dr Grosse Ile MI



Pinnacle Contracting Inc Lawrence Phillips Ihillips@pcicom Grove Park Mt Clemens MI


Pranam GlobalTech Inc Vipul Pafel estimating@pranamglobaltechcom Joy Road Livonia MI



Price and Company inc Jim Brickley jimbrickler@hanescompaniescom WallStreet Wixom MI



Regal Construction Services tnc Kenneth regalconstructionl@gmailcom Barfield fraser MI

TomaszewskiTelephonePrime orSub Nat Available


RM Building LLC Robed Muskin rmuskm@gmailcom Winthrop Madoson Heights MI

MuskinTelephonePrime or Sub Not Available


Sherwin Williams Nicholas Palazzolo Swrep@sherwmcom Alger St Clair Shores MI



Tukmol General Contractor Alfonzo Juarez waynefergussonegc@gmailcom Rio Artiba Street Las Vegas Las Vegas NM

NMTelephonePrime orSub Not AvailableAttended Meeting Not Stated

Close Window

Copyrghi w IrfBiaaion aes Gap tsdQAll eighty rxwYtl

SDUtCSUISourcesuite Procurement Solutions


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BID for Renovation of Mile Road

Date October am

Vendor Amount of Bid Bid Bond Signed

Ashor Associates

AZ Renovations Unlimited a

Dennis Building Services

Howell Construction Services jMando Construction aMetro Trades LLC

Pranam GlobalTech Inc

AS READ AT BID OPENING The bids will be reviewed by staff to ensure the bid

is in compliance with the bid specifications and then a recommendation for awardwill be presented at a future City Council Meeting

BID OPENINGRenovation of Mile Road

DATE October am

PLEASE SIGN IN

NAME COMPANY ADDRESS Phone

RL

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Renovation of Mile Road St Clair Shores MI

September

You are invited to submit a BID for renovation work to be completed for Eleven Mile RoadSt Clair Shores MI

Bids must be taken to the City of St Clair Shores Jefferson Circle Drive St Clair

Shores Michigan CITY CLERKSOFFICE no later than Tuesday October @AM

The bids will be opened at the City of St Clair Shores at which time and place all bids will be

opened Homeowners and contractors are welcome to be present

Bids for said work which have been submitted shall not be withdrawn after the time set for

opening of bids All bidders will be notified of the results

MANDATORY PREBID WALK THRU INSPECTION IS TUESDAY October FROMAM AM AT THE PROPERTY

The City will not be responsible for any misinterpretations of the job specifications for

failure of contractorsubcontractorthat does not attend this onsite inspection Proposalswill only be accepted from contractors that attend the mandatory walkthru

All bids must be submitted on forms supplied by the City of St Clair Shores Special conditionswhich may be unforeseen may be made or included in the bid form by the bidder Addendum and

change orders may be considered based upon inspection and written agreement with the

designated representative of the City

The bid shall be enclosed in envelopes which shall be sealed and clearly labeled with the words

Eleven Mile Road Renovation Bid contractorsname and due date and time of bidin order to guard against premature opening of the bid

The City may consider as irregular any bid on which there is an alteration of or departure from the

bid form hereto attached and at its option may reject the same Include all permit fees in bid

Erasures or other changes in the bid must be explained or noted over the signature of the bidder

Christopher R RayesCommunity Services Director

FAX

EMAIL chriscscsminet

Page of City of St Clair Shores MI


CITY OF ST CLAIR SHORES

BID REQUEST

DATE DUE TUESDAY October BY AM

HOMEOWNER CITY OF ST CLAIR SHORES

SITE ADDRESS Mile Road

ST CLAIR SHORES MI

CONTRACTOR

Company Name

ADDRESS

PHONE EMAIL

PRINTED NAME OF QUALIFYING OFFICER

SIGNATURE OF QUALIFYING OFFICER REQUIRED

TOTAL BID FOR Mile Road Project

NUMERIC PRICE BASE BID ONLY

BID WRITTEN OUT IN WORDS

Please Note Contractor must return this bid form along with the bid specifications listingthe bid pricing for the work requested The lowest overall bidding contractor will be

awarded the work pending review and approval of the bid package contractor

applicationqualifications and reference check Contractors must submit a copy of theirlicense certificate of insurance which includes general liability workmenscompensationand vehicle insurance



The List of Specifications does not mean that other items that need repair may not exist and

this specification is not intended to be exhaustive We approach each property to review for

hazards weatherization energy efficiency leadbased paint health issues and repairsrequested within the allowable budget restrictions

Any new work shall be in compliance with the specifications and with the current BuildingElectrical Plumbing andor Mechanical Residential Code Appropriate permits inspections and

fees are required

In order to provide guidance for the property owner and contractors when conducting anyrenovation maintenance or potential future disturbance of painted surfaces they should referto the manual developed by HUD titled Lead Paint Safety A Field Guide for Painting Home

Maintenance and Renovation Work This manual can be found for free on the Internet at

HttpwwwhudgovofficesleadtrainingLBPguidepdfPlease download a copy of this manual

before disturbing any painted surfaces within the residence If access to the Internet is not

available you may order a copy at

Contractors are responsible to apply and pay for all permits The Citys hour inspection line

is

The city reserves the right to reject any or all project bidsproposals

All products shown are home depot numbers except for the bathroom mirror Cowes

The work consists of the plans and specifications Contractor and theirsubcontractors are

responsible to make themselves familiar with all of the documents and be responsible to

complete all of the work

EXTERIOR REMOVAL

Remove exhaust fan cover and repair opening in wall by toothing in new brick to match existingmasonry

Remove Direct TV antenna and all associated cabling

Remove existing basement windows and replace with glass block units Each window shallhave an operable vent and the easterly unit shall also have an integral dryer vent

INTERIOR DEMOLITION

Remove and dispose of all blinds and associated hardware

Remove all hooks nails staples etc in the ceiling walls and floorsRemove any remaining debris inside of condo



INTERIOR REPAIRS

Remove existing entry door and frame and molding replace with new panel steel door

Install new trim around interior and exterior side of door

Remove existing hinges and replace with new nickel satin finish hinges on all swing doors

Door Handles GeneralModel passage all swing doors satin nickelModel privacy set master bedroom and bathroom swing doors satin nickelModel satin nickel knob bifold doors

Door StopsModel satin nickel one per swing door new and existing

Bathroom

Install new shower head see attached product sheet for selectionInstall new toilet see attached product sheet for selection

Repack shower faucet and insure that it works properly and does not leak

Install new wood vanitytopwith new drain lines medicine cabinet and storagecabinet above toilet see attached product sheets for selection

Install new vanity faucet see attached product sheet for selection Include new shut off

valves under vanity and new supply lines to the faucet

Install new satin nickel silver robe hook on back bathroom of door

Remove existing drum trap and replace with new trap and associated piping from tub

drain to waste stack with new pvc piping that meets the Plumbing Code

Kitchen bid to incorporate and include all work shown on plans

Remove cabinets laminate countertopsbacksplash soffits and flooringsubfloorproperly dispose of all itemsInstall new Quality CabinetsInstall Woodstar series Birch wood Harborview style cabinets Upper cabinetsand toekicks Finish to be selected by City

Install matching crown moldings around perimeter of upper cabinets Install

matching filler panels toe kicks and finished end panels on exposed sides of cabinet as

needed to provide a complete projectSee plans for cabinet layout Contractor is responsible to field verify accuracy of

selection for fit Any changes must be approved by the owner

Install new laminate or granite countertop with backsplash City to chooseKnobs See product selection sheet

Install new apartment size dishwasher see attached product sheet for selection

Install materials in accordance with manufacturers installation instructions

Cut hole in countertop and sink base in order for plumber to install single bowl sink and new

dishwasher dishwasher water lineshut off valve and dishwasher drain line



Install new vinyl sheet goods in kitchen See plan for limits of vinyl flooringInclude metal nosing and transition strips as needed

per square foot for new vinyl Contractor to provide samples to owner to choose color

and style

TOTAL INTERIOR REPAIRS

Electrical Repairs

Install new electrical service panel Insure furnace ac garbage disposal dishwasherelectric range microwave refrigerator laundry and amp kitchen accessorycircuits are all on separate circuits Properly label service panelEnsure service panel is grounded to meet Michigan Residential Electrical Code

Remove and replace all light switches and replace with new ivory toggle switches and

new ivory plastic cover plates

Remove and replace receptacles with polarized receptacles and new ivory plasticcover plates

Remove existing light fixtures and replace with new light fixtures as shown on the

attached electrical plana Model EFGABN Bedroomsb Model Bathroomc Model Hampton Bay Ceiling Mtd Fan Kitchen Dining Aread ModelLWFluorescent Fixtures see plans for locations

Make all appliance connection dishwasher garbage disposal etc Provide new

electrical outlet for stove see plan for location

Install lithium battery operated smoke detectors Kiddie First Alert or equivalent in

hallway bedrooms

Install smoke detector carbon monoxide detector in basement storage unit

Replace existing outlets adjacent to sink in kitchen and bathroom with new GFCI circuit

TOTAL ELECTRICAL REPAIRS

Plumbing RepairsInstall new toilet see attached product sheet for selection

Drains install pipes and drains for kitchen and bathroom sinks tubs and appliancesInstall new shutoffsfor kitchen and bathroom faucets



Kitchen install new single bowl sink in kitchen see attached product sheet for

selectionInstall Garbage Disposer and necessary plumbing see attached product sheet for

selectionBathroom sinks

Mechanical Repairs

Install new metal smooth interior dryer duct line from vent to floor at proposeddryer locationRemove existing furnace system and disposeRemove existing water heater and accessories and disposeInstall new gas gallon water heater Bradford White Lochinvar water heateror equivalent Install ball valve gas shut off

Install new gas forced air energy efficient furnace American StandardBryant Carrier Luxaire or equivalent Install new programmable thermostat

Rodgers or equivalentInstall new disconnect box proper circuit wiring condensate pump with clear

plastic drain line disposing into laundry tub

Install new energy efficient air conditioner sized for condo unit minimum

SEER compatible with furnaceRelocate gas line for stove to proposed stove location see planInstall hard pipe gas line for dryer run line on north wall west of east basementwindow See plan for dryer location

Install new humidifier Aprilaire humidifier with digital control or equivalent

Mechanical General Information

Remove furnace old cold air cabinet bad wiring for same old duct line thermostat and all

accessories

One story brick condo with basement

Install one new gas forced air furnace efficient single stage furnace new chimney linerand new thermostat and any new duct work necessary for reinstallation of equipment and

humidifier Install new water supply line for humidifier with an appropriate shut off valve Installa new AGA shut off valve for furnace

Install one new programmable thermostat Rodger Honeywell or equivalent to accommodate

furnace

The contractor shall install a new minimum calculated BTU BTUs per square foot gasforced air furnace manufactured by York Bryant American Standard or EQUIVALENTContractor is responsible to calculate load requirement for house Furnaces shall be installed

according to the manufacturersinstallation instructions and in accordance with the current

codes

The efficient furnace shall be vented to the exterior After removal of duct line seal the

hole in the chimney properly



Provide manufacturersmanual and warranty on products

Furnaces shall be properly sized using a heat loss analysis The heating system shall maintain

a temperature of Degrees Fahrenheit interior temperature Forced air systems shall have a

efficiency rating Approximate square footage of condo is square feet

Furnace installation shall be complete with all required cold air duct electrical connectionsfilters controls safety devices gas lines plumbing lines and any necessary duct work to

accommodate the new furnace Air exhaust and intake openings that terminate outdoors shallbe protected with corrosion resistant screens louvers andor grilles

The furnace shall be on its own circuit and meet the electrical code

Clearances around furnaces and at vent stacks shall be according to code Vent shall be

connected to a current vent system Connect correctly and neatly into existing ductwork fuel

supply and electrical equipment

Gas shut off valves and connections shall be by an approved manufacturer as listed byAGAShut off switch shall be accessible Provide all water line and necessary drainage that is

existing hard piping and properly secure connections

New work shall be in accordance with Michigan Residential Mechanical and Electrical

Code AND IN accordance with the manufacturers installation instructions

Mechanical and Electrical permit fee and inspections required Include permit fee in bid pricing

All new work shall be in accordance with manufacturersinstallation instructions and per the

Michigan Residential Mechanical code

AIR CONDITIONER

Scope of Work

Install one new air conditioner condenser ductwork and all appropriate accessories to

complement new furnace sized for the condo unit approximately sf

Install new highefficient energy efficient central air conditioning The indoor furnace coil or fancoil must be specifically matched to the new outdoor unit for optimum efficiency and

performance New condenser unit can be installed on the south side of the unit below thekitchen sink window a minimum feet in from the edge of the structure The new condensershall be placed on a new concrete pad to minimally match the size of the new condenser

Equipment shall be installed in accordance with the conditions of the fisting the manufacturersinstallation instructions and the Mechanical Residential Code Manufacturersinstallation

instructions shall be available on the job site at the time of inspection All appliances and

accessories shall meet clearance requirements



Condensing appliances shall be collected and discharged to an approved plumbing fixture or

disposal area in accordance with the manufacturersinstallation instructions Condensate

piping shall be of approved corrosionresistant material and shall not be smaller than the drainconnection on the appliance Such piping shall maintain a minimum horizontal slope in the

direction of discharge of not less than oneeighth unit vertical in units horizontal percentslope

Condensate waste and drain line size shall be not less than e internal diameter and shall not

decrease in size from drain pan connection to place of disposal

All new work shall be in accordance with manufacturersinstallation instructions and per the

Michigan Residential Mechanical Code

Mechanical permit and inspection required

TOTAL PLUMBING AND MECHANICAL PROJECT

PAINTING CLEANING

Contractor shall prepare each room by removing any anchors hooks nails and scraping anyloose and peeling paint Fill holes mud andor skim coat walls and ceiling in all rooms as

needed to repair any damage and wet sand to provide a smooth surface that blend in with

adjacent wall surfaces Wash walls and ceiling in preparation of wall and ceiling paintingPainting to including painting the walls of the storage room in the basement

Install one coat of primer and two coats of latex Eggshell paint all rooms

Interior Entry door to unit Exterior color to be selected by owner Interior side of door to matchwall color

Ceiling Sherwin Williams SW Ceiling Bright WhiteWalls Sherwin Williams SW Egg White eggshell finish

Baseboards door casings interior doors door jambs and casings wash and maintain existingfinish

Basement Walls paint with Sherwin Williams Summer White SW

General Painting Information

Interior Painting

ToolMaterial Checklist

Sandpaper Stepladder Roller panPaintersmasking TapeScraperputty knife Drop cloths

Spackling compound Paint brushesrollers



Wire brush Mixing bucket

Use latex paint The finish will be listed on room sites

Brushes

Brushes are made with natural or synthetic bristles Natural bristles china bristle should never

be used with water based paint because the bristles absorb water and become moplike Thetips of natural bristles are flagged to offer more brushing surface and hold more paint Usenatural bristles for alkydbased paints Synthetic nylon bristle brushes can be used for anypaint

Check for thick soft resilient bristles held in place by a sturdy metal ferrule Cheap brusheslose bristles in the paint and will not provide a smooth finish

Interior paint jobs can be handled with two brushes a flat brush and an angled sash brush

The flat brush is the brush you will use most often Its tapered bottom will paint a fine linebut it is broad enough to cover large surfaces The sash brush is angled for crisp lines on trimmolding and window parts

Rollers

A roller has two parts frame and cover Come in several sizes with varying thickness and

composition of the nap Short nap about is used to apply paint to smooth surfaces as

gypsum wallboard and plaster Medium nap covers used for semirough surfaces Long napcovers are used for rough surfaces as concrete block stucco and brick

Removing paint and wallpaper

Old paint that is peeling blistered or alligatored shall be scraped smooth or stripped entirelyLoose paint must be removed with a scraper If the paint removal leaves cracks and

depressions fill them with joint or spackling compound and smooth them with mediumgritsandpaper

Lead Paint

If a lead paint inspection is required a full report would be attached if the levels are over theHUD allowable limits Only Lead Abatement Contractors would be allowed to complete this typeof project See attached Work Safe Paint Practices These practices shall be followed on anyconstruction project

Wallpaper

Using a wallpaper steamer or use glueloosening chemicals that you buy for paper removal

Scrape paper with a razor knife When all the paper is off scrub the wall with a solution of hot

water and trisodium phosphate TSP cleaner

Room Preparation


Renovation of Z Mile Road St Clair Shores MI

The room should be prepared as per the attached Figure Walls are cleaned slick spotsroughened and patches smoothed with sandpaper and old paint scraped and patched Thefloor and contents shall be covered

Switch and outlet face plates shall be removed from the wall Wall and ceiling lighting fixturesare either removed or loosened from wall or ceiling to permit enclosing them in plastic bags or

taped Hardware such as door knobs picture hooks and thermostat covers have beenremoved

Paint Procedures

CeilingWalls

TrimDoors

Windows

Use primers as stated Primer is used to seal in stains and to provide a consistent surface thatenhances the bond between the finish paint and the surface

Painting techniques

Start by painting a clean edge where a ceiling meets a wall of another color and along all edgeswhere paint stops Cutting in is best done with a brush although roller covers and paint padsare made for this

When painting a wall and ceiling different colors the standard approach is to let the lighter ofthe two colors overlap this edge cutting in the darker of the colors over itUse a painting edge if needed

If moldings are finished wood and we dontwant paint on them mask off with paintersmaskingtape

Once the roomsoutline is all cut roll the ceiling and walls Distribute paint over the entire rollerand evenly Do not overload the roller with paint Use a zigzag pattern then with parallelstrokes at a degree angle to the original zigzag Roll up and down Look for skipped spotsGo over these areas with a fairly dry roller cover

Remove all tape and protective coverings Properly dispose of items Reinstall all electricalcover plates and hardware Clean up all areas

First Floor Painting

Basement Basement Floor Painting

Total Painting


One Stoo Id Business Name AZ Renovation SpecialistsBCSlCDRev

MICHIGAN DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS

BUREAU OF COMMERCIAL SERVICES

Date Received FOR BUREAU USE ONLYADJUSTED PURSUAN TO

TELEPHONE AIITNORfEDN mnstir

LIy n This document is effective on the date filed unless a fSFt

L U subsequent effective date within days after received tt

date isstated inthe documentTrap Infai

Name

Darrin Cobb

Address

Mather St

City State ZIP Code

Detroit MI

Lrrrf IID DARRIi MITT

I EFFECTIVE DATE

i

z onsnt

Document will be returned to the name and address you enter above

If left blank document wilt be returned to the registered office

ARTICLESOFCRANIZATIOND

For use b Domestic Limited Liability CompaniesYPlease read information and instructions on reverse side

Pursuant to the provisions of Act PuicAcfs of the undersigned executes the following Articles

ARTICLE

The name of the limited liability company is AZRenovation Specialists j

OTIP Cn L

ihe purpose or purposes for which the invited liability company is formed is to engage in any activity within the purposes for

vhich a limited liability company may be formed under the Limited Liability Company Act of Michigan

oTtrt G ul

The duration of the limited liability company if other than perpetual is

The name of the resident agent at the registered office isDarrin Cobb

The street address of the location of the registered office is

Mather St Detroit

Street Address City

The mailing address of the registered office if different than above

POBox orStreet Address City

Michiganzip cone

MichiganZipCode

RTICLE V Insert any desired additional provision authorized by the Act attach additional pages if needed

Signed thisn day of

ByDarrin Cobb

LType orPrint Namesof Organizers

Limited Liability Company Details

oartent ofLiensirac and Regostoryiairs

ttIiteataitrccnxPatrts

Searched for AZRENOVATION SPECIALISTS LLC

ID Num DD

NameAZRENOVATION SPECIALISTS LLC

Type Domestic Limited Liability CompanyResident Agent DARRIN COBB

Registered Office Address MATHER ST DETROIT MI

MailingOffice Address

FormationQualificationDate

urisdidion ofOriginMICHIGANManaged by MembersStatus ACTIVE BUT NOT IN GOOD STANDING AS OF Date Present

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Michigangov Home License Verification Home CSCL Home Contact CSCL LARA Home

Corporations Securities Commercial Licensing Bureau

VERIFY ALICENSEREGISTRATION

Name DBA Name License TypeLicense Address Status

EnforcementNbr Action

COBB ALVIN R Builder Individual Traverse City MI Lapsed None

COBB ANDREW Builder Individual Saint Clair Active None

Shores MI

COBB BERNESE B Builders Detroit MI Lapsed None

SalespersonCOBB BYRON D Builder Individual Metamora MI Lapsed None

COBB CHARLES C S C Building Builder Individual Detroit MI Active NoneSANFORD Associates

COBB DANIEL KEVIN Builder Individual Chelsea MI Active None

COBB DAVID JOHN Construction Co Builder Individual Kawkawlin MI Lapsed NoneDavid Cobb

COBB DOUGLAS G Builder individual Grand Rapids MI Lapsed None

COBB DOUGLAS G Builder Individual Sand Lake MI Revoked Yes

COBB ERNEST Builder Individual Detroit MI Lapsed None

SuspendedCOBB ERNEST Builders DetroitMD Lapsed None

SalespersonCOBB EUGENE Builders Detroit MI Closed Yes

SalespersonCOBB EUGENE Builders Detroit MI Lapsed None

SalespersonTemporary

COBB FRANK ALLEN Builder Individual Muskegon MI Lapsed None

COBB FREDERICK Frederick L Cobb Builder Individual Belleville MI Lapsed NoneLEWIS Licensed Builder

COBB GARY D Cobb Construction Builder Individual Smiths Creek MI Active None

GaryCOBB GARY Royal Home M A Individual DetroitM Lapsed NoneSTEPHEN Improvement

CompanyCOBB GERALD L M A Individual Midland MI Lapsed None

COBB GERALD Cobb Contracting Builder Individual MidlandM Lapsed NoneLLOYD

COBB JOHN AMON J C Contractors Builder individual Westland MI Lapsed Yes

COBB KEVIN Builder Individual Grosse Ile MI Lapsed NoneANTHONY

COBB LA VARNE Cobb Home Builder Individual Southfield MI Lapsed Voluntary None

Improvement Termination

COBS LA VARNE Builders Southfield MI Lapsed None

Salesperson SuspendedCOBB LA VARNE R Builders East Detroit MI Lapsed None

SalespersonCOBB LAWRENCE R Builder individual Lake Odessa MI Lapsed None

COBB LEE Builders Grand Rapids MI Closed None

SalespersonCOBB LEES Builder Individual Grand Rapids MI Lapsed None

COBB LEES Ada MI Lapsed None

httpswwwlaramichigangovcolaLicVerifycontroller

COUNCIL COMMUNICATION

From Michael E Smith City ManagerSubject Consent AgendaPrepared by Mary A Kotowski MMC CMMC City Clerk

City ManagersRecommendation

recommend the approval of the consent agenda items as presented

Items Presented

a Bills

b Feesc Progress Paymentsd Approval ofMinutes None

e Receive File Boards Commissions Committee Minutes

CC

Items shall be considered without debate by motion and vote of Council unless a member of Council

specifically requests action taken separately on said item

COUNCIL ACTION

Moved by Council Member seconded by Council Member

that the Consent Agenda items be approved at presented and recommended by the

City Manager with the exception of the following item numbers

that were removed and considered separately

October

Page of

COUNCIL COMMUNICATION CCa

From Michael E Smith City ManagerSubject Item a

Check Approval List

Prepared bv Natalie Turner City ManagersOffice


I recommend the approval of the release of checks in the amount of forservices rendered of the report that is pages in length and of the grand total amountof went to other taxing authorities

Council Action

Moved by Council Member seconded by CouncilMember that the recommendation of the City Manager be approved

October

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From Michael E Smith City Manager

Subject Item b

Fees

Prepared bv Natalie Turner City ManagersOffice


I recommend the approval of the following Attorney Payments subject to audit

Ihrie OBrien

Kirk Huth Lange Badalamenti

Council Action

Moved byMember

Council Member seconded by Council


October


From Michael E Smith City ManagerSubject Itemc

Progress PaymentsPrepared bv Natalie Turner City ManagersOffice


recommend the approval of the following bills

CL Enterprizes Inc

CLEnterprizes Inc

EQ Industrial Services Inc

Florence Cement Company Inc

Michigan Joint Sealing Inc

Performance Pipelining Inc

Council Action

Moved byMember

Council Member seconded by Council


October

ANDERSON ECKSTEIN AND WESTRICK INCvI Schoenherr Road Shelby Township Michigan

Civil Engineers Surveyors Architects

October

Christopher Rayes RACommunity Services DirectorCity of St Clair Shores

Jefferson Circle DriveSt Clair Shores MI

Reference Concrete Pavement Replacement ProgramDivisions A and D

AEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectFor work performed through September we recommend issuing payment forthe Net Earnings this Period see Page in the amount of to C LEnterprizes Inc Lisa Lane Shelby Township Michigan

If you have any questions or require additional information please contact ouroffice

Sincerely

Frank D Varicalli

Project Manager

cc C L Enterprizes Inc

OlettersEstdoc

Fax Engineering Strong Communities wwwaewinccom

Construction Pay Estimate Report

AMAnderson Eckstein and Westrick Inc

FieldManager Ob

Contract Concrete Pavement Repair Program Divisions A and D

Estimate Estimate Entered Estimate ManagingNo Date By Type Office

Carly J Leitz SemiMonthly Anderson Eckstein and Westrick Inc

All Contract Construction Prime ContractorWork Completed Started Date C L Enterprizes Inc

Lisa Lane

Shelby Twp MI

Comments

ContractamountPercent complete

Item Usage SummaryProject A Concrete Pavement Repair Program Divisions A

Category

Prop Project Item Mod

Item Description Unit Item Code Ln Line No Type No Quantity Item Price DollarAmountFull Depth Sawcutting through Ft

Existing P avement Driveway or

Curb

Observation of Material and WdayWork to be P erformed CrewDays

Traffic Maintenance and Control LS

Conc Pavt w IntCurbNonreinf Sydinch

Joint Expansion E Ft

Lane Tie Epoxy Anchored Ea

Pavt Repr Rem Syd

Subgrade UndercuttingTypel Cyd

Subtotal for Category

Subtotal for ProjectAProject D Concrete Pavement Repair Program Division D

Category


Item Description Unit Item Code Ln Line No Type No Quantity Item Price DollarAmountDr Structure Cover Catch Ea EA

Basin

Dr Structure Cover Storm Ea EAManhole

External Structure Wrap Ea EA

inch

Extemal Structure Wrap Ea EAinch

ContractID Estimate Page of



FieldManagerSOb

Item Usage SummaryProject D Concrete Pavement Repair Program Division D

Category


Item Description Unit Item Code Ln Line No Type No Quantity Item Price Dollar AmountFull Depth Sawcutting through Ft


Curb


Sidewalk Ramp Conc inch Stt


Underdrain Subgrade inch Ft EAModified


Detectable Warning Surtace Ft

Dr Structure Cover Adj Case Ea EA

Dr Structure Adj Add Depth Ft EA



Pavt Repr Rem Syd

Sidewalk Conc inch Stt

Sidewalk Rem Syd

Subgrade Undercutting Type I Cyd


Subtotal for ProjectD

Total Estimated Item Payment

Time ChargesSite Site Description Site Method Days Charged Liq Damages

SITE NUMBERS SHOULD BE CODED Completion Date

Total Liquidated Damages

PreVoucher SummaryStockpile

Project Voucher No Item Payment Adjustment Dollar Amount

A Concrete Pavement Repair ProgramDivisions A


rs Construction Pay Estimate Report

Anderson Ecksteinand Westrick Inc AM

FieldManager Ob


Project Voucher No Item Payment Adjustment DollarAmount

D Concrete Pavement Repair ProgramDivision D

Voucher Total

SummaryCurrent Voucher Total Eamings to date

Current Retainage Retainage to date

Current Liquidated Damages Liquidated Damages to date

Current Adjustments Adjustments to date

Total Estimated Payment Net Eamings to date

Payments to date

Net Eamings this period

Estimate Certification

I certify the items included on this report constitute my estimate of work completed and due the contractoras of the date of this document

Prepared by ANDERSON ECKSTE IN AND WESTRICK INC

GleuC oGDate

Reviewed CITY OF ST CLAIR SHORES Vendor Number

We hereby certify that Buff pie tt funds are in

Date Account Number tfNris Rayes AICP Community Services Director and that the amount due is budgeted

for such purpose

Date Date D jis ael Smith City Manager Douglas M Haag finance Directorlfreasurer

lflrgoaq zo tayzgo

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Contract ID Estimate Page of

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ANDERSON ECKSTEIly AND WESTRICK INC

I Schoenherr Road Shelby Township MichiganCivil Engineers Surveyors Architects

October

Christopher Rayes RA

Community Services DirectorCity of St Clair Shores

Jefferson Circle DriveSt Clair Shores MI

Reference Concrete Pavement Replacement ProgramDivisions B C and EAEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectFor work performed through September we recommend issuing payment forthe Net Earnings this Period see Page in the amount of to C LEnterprizes Inc Lisa Lane Shelby Township Michigan


Sincerely

Frank D Varicalli

Project Manager

cc C L Enterprizes Inc

OlettersEstdoc



AMAnderson Eckstein and Westridc Inc

FieldManagerSOb

Contract Concrete Pavement Repair Program Divisions B C and E


Carly J Leitz SemiMonthly Anderson Eckstein and Westrick Inc

All Contract Construction Prime ContractorWork Completed Started Date C L Enterprizes Inc

Lisa Lane

Shelby Twp MI

Comments

Contract amountPercent complete

Item Usage SummaryProject B Concrete Pavement Repair Program Division B

Category


Item Description Unit Item Code Ln Line No Type No Quantity Item Price Dollar AmountFull Depth Sawcutting through Ft


Curb



Conc Pavt w Int CurbNonreinf Sydinch

Curb and Gutter Conc Det C Ft

Curb and Gutter Rem Ft


Pavt Repr Rem Syd


Project C Concrete Pavement Repair Program Division C

Category


Subtotal for ProjectB

Item Description Unit Item Code Ln Line No Type No Quantity Item Price DollarAmount

Driveway Conc Rem Syd

External Structure Wrap Eainch

Full Depth Sawcutting through FtExisting P avement Driveway or

Curb


Sidewalk Ramp Conc inch Sft

ContracttD Estimate Page of


AMAnderson Eckstein and Westrick Ina

FieldManager Ob

Item Usage SummaryProject C Concrete Pavement Repair Program Division C

CategoryProp Project Item Mod

Item Description Unit Item Code Ln Line No Type No Quantity Item Price DoilarAmountTraffic Maintenance and Contro l LS


Detectable Warning Surface Ft

Dr Structure Cover Adj Case Ea

Driveway Nonreinf Conc inch Syd



Pavt Repr Rem Syd

Sidewalk Conc inch Sft

Sidewalk Rem Syd

Subgrade Undercutting Type I Cyd


Subtotal for ProjectCProject E Concrete Pavement Repair Program Division E

Category

Prop Project Item ModItem Description Unit Item Code Ln Line No Type No quantity Item Price DollarAmount

Dr Structure Cover Catch EaBasin

Dr Structure Cover Sanitary EaManhole

Driveway Conc Rem Syd


Full Depth Sawcutting through FtExisting P avement Driveway or

Curb



Underdrain Subgrade inch Ft

Modffied



Dr Structure Adj Add Depth Ft

Dr Structure Tap inch Ea



AMAnderson Ecksteinand Westrick Inc

FieldManager Ob

Item Usage SummaryProject E Concrete Pavement Repair Program Division E

Category


Item Description Unit Item Code Ln Line No Type No Quantity Item Price DolarAmountDriveway Nonreinf Conc inch Syd


Pavt Repr Rem Syd

Subgrade Undercutting Type I Cyd ggg


Subtotal for ProjectE




Total Liquidated Damages p



B Concrete Pavement Repair ProgramDivision B

C Concrete Pavement Repair ProgramDivision C

E Concrete Pavement Repair ProgramDivision E

Voucher Total

SummaryCurrent Voucher Total Earnings to date



Current Adjustments Adjustments to date

Total Estimated Payment Net Earnings to date

Payments to date

Net Earnings this period


r Construction Pay Estimate Report


FieldManager Ob


I certify the items inGuded on this report constitute my estimate of work completed and due the contractoras of the date of this document

Prepared by ANDERSON ECKSTEIN AND WESTRICK INC

oGDate

Reviewed by CITY OF ST CLAIR SHORES

Dat

Chris Rayes AICP Community Services Director

Date DMichael Smith City Manager

za qov r

Io XD

X l oaaoXgooo

Vendor Number Y D

We hereby certify th stiff ie t funds are in

Account Number

and that the amount due is budgetedforsuchpurpose LYV

Dateb I I t

Douglas M Haag Hance Directorlfreasurer

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ANDERSON ECKTEIN AND WESTRICK INCj Schoenherr Road Shelby Township Michigano Civil Engineers Surveyors Architects

October

Chris Rayes RA

Community Services Director

City of St Clair ShoresJefferson Circle Drive

St Clair Shores Michigan

Reference Sanitary Sewer Rehabilitation by Full LengthCIPP Lining in the City of St Clair Shores Lake St ClairClean Water Initiative St Clair Shores Roseville Eastpointe DrainAEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectFor work performed through September we recommend issuing payment forthe Net Earnings this Period see Page in the amount of to EQIndustrial Services Inc N IService Drive Ypsilanti MI

If you have questions or require additional information please contact our office

Sincerely

Ge

Frank D Varicalli

Project Manager

cc Thomas R Stockel Macomb Office of Public Works

EQ Industrial Services Inc

OlettersEstdoc


Anderson Eckstein and Westrick


AM

FieldManager Ob

Contract LSCCWID Sanitary Sewer Rehab by FCIPP

Estimate Estimate Entered Estimate Electronic All Contract ConstructionDate No By Type File Created Work Completed Started Date

Carly J Leitz SemiMonthly No

Prime Contractor Managing OfficeEQ Industrial Services Inc Anderson Eckstein and Westrick

Comments

Contract amount

Percent com lete

Item Usage SummaryProp Project Item Mod

Item Description Item Code Line Project Category Line No Type No Quantity Dollar Amount

Sanitary Lateral Reinstate

Sanitary Sewer CIPP inchFull Len gth

Sanitary Sewer CIPP inchFull Leng th



Sanitary SewerPostConstruction CCTVinch





Time Charges

Site Stte Description Site Method Days Charged Liq DamagesSITE NUMBERS SHOULD BE CODED Completion Date


ContractID Estimate Page oft

Construction Pay Estimate Reporta

AMAnderson Eckstein and Westrick

FieldManager Ob

PreVoucher SummarystockpileProject Voucher No Item Payment Adjustment DolarAmount

FCIPP

Voucher Total

SummaryCurcent Voucher Total

Current RetainageCurrent Liquidated Damages

Curcent Adjustments

Total Estimated Payment

Earnings to date

Retainage to date

Liquidated Damages to date

Adjustments to date

Net Earnings to date

Payments to date


Net Earnings this period



loDate


Dates

ris Rayes AICP Community Services Director

Ld DateMichael Smith City Manager

Vendor Number

We hereby certify that sufficient funds are in

Account Number ZQrlfOQand that the amount due is budgetedfor such

purposeD af Date

DouglasM Haag einance DirectorTreasurer


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ANDERSON ECKSTEIN AND VVESTRICK INCS Schoenhen Road Shelby Township Michigano Civil Engineers Surveyors Architects

October

Chris Rayes RA AICP

Community Development and Inspection DirectorCity of St Clair Shores

Jefferson Circle DriveSt Clair Shores Michigan

Reference Concrete Pavement Reconstruction ProjectLanse Gladstone and PrincetonCity of St Clair ShoresAEW Project No and

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectForwork performed through September we recommend issuing payment for theNet Earnings this Period see Page in the amount of to Florence CementCompany Inc Mile Road Shelby Township MI

If you have any questions or require additional information please contact our office

Sincerely

n R Chown PE

cc Florence Cement Company Inc

OLettersEstdoc


Y Construction Pay Estimate Report

PMAnderson Eckstein and Westrick

FieldManagerSOb

Contract Concrete Pavement Reconstruction Project


Carly J Leitz SemiMonthly Anderson Eckstein and WestrickAllContract Construction Prime Contractor

Work Completed Started Date Florence Cement CompanyMile Rd

Shelby Township MI

Comments

Contract amountPercent complete

Item Usage SummaryProject Concrete Pavement Reconstruction ProjectCategory Princeton Avenue


Item Description Unit Item Code Ln Line No Type No Quantity Item Price Dollar Amountinch Yard Drain Connection Ea

Catch Basin Cover Ea

Crew Days Wday


Gate WellCover Adj Case Ea

Joint Expansion EModred Ft

Sanitary Manhole Cover Ea


Storm Manhole Cover Ea

Subgrade Undercutting CydModified

Underdrain Subgrade inch FtModified

Aggregate Base inch Syd


Detectable Warning Surface Ft





Maintenance Gravel Ton

Pavt Rem Syd





Anderson Eckstein and Westrick PM

FieldManager SOb

Item Usage SummaryProject Concrete Pavement Reconstruction ProjectCategory Princeton Avenue

Prop Project Item ModItem Description Unit Item Code Ln Line No Type No

Quantity Item Price DollarAmountSidewalk Rem Syd

Underdrain Subgrade inch Ft

Subtotal for CategoryCategory Gladstone Avenue

Prop Project Item ModItem Description Unit Item Code Ln Line No Type No Quantity Item Price DollarAmount

inch Yard Drain Connection Ea

Catch Basin Cover Ea

Crew Days Wday

Joint Expansion EModred Ft

Sanitary Manhole Cover Ea

Station Grading Ft

Underdrain Subgrade inchModified

Ft

Aggregate Base inch Syd

BarricTypeIIIHighIntensLightedFum

Ea

BarricTypeIIIHigh EaIntensLightedOper





Pavt Rem Syd

Plastic Drum High Intensity Furn Ea

Plastic Drum High Intensity Oper Ea



Sidewalk Rem Syd

Sign Type B Temp Prismatic SftFurn

Sign Type B Temp Prismatic SftOper


ContractID Estimate Page of a



FieldManager Ob

Item Usage SummaryProject Concrete Pavement Reconstruction ProjectCategory Lanse Avenue


Item Description Unit Item Code Ln Line No Type No Quantity Item price DollarAmountBarricTypeIIIHigh EaIntensLightedFumBarricTypeIIIHigh EaIntensLightedOper

Plastic Drum High Intensity Fum Ea

Plastic Drum High Intensity Oper Ea

Sign Type B Temp Prismatic SftFum

Sign Type B Temp Prismatic SftOper


Subtotal for Project


Time Charges

Site Site Description Site Method Days Charged Liq DamagesSITE NUMBERS SHOULD BE CODED Completion Date

Total Liquidated Damages p

PreVoucherSummaryStockpile

Project Voucher No Item Payment Adjustment Dollar Amount

Concrete Pavement ReconstructionProject

Voucher Total

SummaryCurrent Voucher Total Earnings to date



CurrentAdjustments Adjustments to date

Total Estimated Payment Net Earnings to date

Payments to date

NetEarnings this period




FieldManagerSOb



Prepar y ANDERSON EC EIN AND WESTRICK INC


r yDate

Date

Chri ayes ICP Community Services Director

Date C Yichael Smith City Manager

Vendor Number TV

We hereby certify suffcie t funds are in

Account Number

and that the amount due is budgetedfor such purpose

DateDouglas M Haag lance Directorlfreasurer

qgIqta laoo

ZLossqD

gjfD ykilk

foO g cnrt

ContractID Estimate Page of a

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ANDERSON ECKSTEIN AND WESTRICK INCIQ Schoenherr Road Shelb Townshi Michi anIo Y p g


October

Chris Rayes RA AICPCommunity Development and Inspection Director

City of St Clair ShoresJefferson Circle Drive

St Clair Shores Michigan

Reference Pavement Joint and Crack SealingCity of St Clair ShoresAEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectForwork performed through September we recommend issuing payment for theNet Earnings this Period see Page in the amount of to Michigan JointSealing Inc W Mile Road Ste Farmington Hills MI


Sincerely

Frank D Varicalli

Project Manager

cc Michigan Joint Sealing Inc

LettersEstdoc


Construction Pay Estimate ReportlfAM

Anderson Eckstein and Westrick Inc

FieldManagerOb

Contract Pavement Joint and Crack Sealing

Estimate Estimate Entered Estimate Electronic All Contract ConstructionDate No By Type File Created Work Completed Started Date

Carly J Leitz SemiMonthly No

Prime Contractor Managing Office

Michigan Joint Sealing Inc Anderson Eckstein and Westrick Inc

CommentsContract amountPercent com lete


Item Description Item Code Line Project Category Line No Type No Quantity DollarAmount

Cleaning and Sealing ExistingJoints and RandomCracksConc Pavt w AsphOver

Cleaning and Sealing ExistingJoints and Random

CracksConc Pavt

Observation of Material andWork to be P erformed CrewDays

Traffic Maintenance and Control


Time Charges

Site Site Description Site Method Days Charged Liq DamagesSITE NUMBERS SHOULD BE CODED Completion Date



Project Voucher No Item Payment Adjustment DollarAmotlnt

Pavement Joint and Crack Sealing

Voucher Totat

ContractID Estimate Page orz


Anderson Ecksteinand Westrick Inc AM

FieldManager Ob

SummaryCurrent Voucher Total


Current Adjustments

Total Estimated Payment

Earnings to date

Retainage to date


Adjustments to date

Net Eamings to date

Payments to date


Estimate CertificationI certify the items inGuded on this report constitute my estimate of work completed and due the contractoras of the date of this document

Prepared by ANDERSON ECKSTEIN ANDWESTRICK INC

dGDate


Date

ris R AICP Community Services Director

c Date Q rSMichael Smith City Manager

Vendor Number

We hereby certify th suffi ent funds are in

AccountNumberand that the amount due is budgetedfor such purpose

Jcdto Date I lDouglasM Haag finance DirectorTreasurer

BF

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ANDERSON ECKSTEIN AND WESTRICK INCI Schoenherr Road Shelby Township Michigan


October

Chris Rayes RA

Community Services DirectorCity of St Clair Shores

Jefferson Circle DriveSt Clair Shores Michigan

Reference Sanitary Sewer Rehabilitation by Sectional LengthCIPP Lining in the City of St Clair Shores Lake St ClairClean Water Initiative St Clair Shores Roseville Eastpointe DrainAEW Project No

Dear Mr Rayes

Enclosed please find Construction Pay Estimate No for the above referenced projectFor work performed through September we recommend issuing payment forthe Net Earnings this Period see Page in the amount of toPerformance Pipelining Inc W Norris Dr Ottawa IL

If you have questions or require additional information please contact our office

Sincerely

Frank D Varicalli

Project Manager

cc Thomas R Stockel Macomb Office of Public WorksPerformance Pipelining Inc

lettersEstdoc

Fax Engineering Strong Communities wwwaewinccm



FieldManager Ob

Contract LSCCWID Sanitary Sewer Rehab by SCIPP

Estimate Estimate Entered Estimate Electronic All Contract ConstructionDate No By Type File Created Work Completed Started DateCarly J Leitz SemiMonthly No

Prime Contractor Managing OfficePerformance Pipelining Inc Anderson Eckstein and Westrick

CommentsContract amountPercent com lete


Item Description Item Code Line Project Category Line No Type No Quantity DollarAmountMineral Deposit Rem

Observation of Material and

Work to be P erformed CrewDays

Sanitary Lateral Prepare

Sanitary SewerPreConstruction Clean andCCTV inch

Sanitary SewerPreConstruction Clean and gg

CCTV inch

Sanitary SewerPreConstruction Clean andCCTV inch





PreVoucherSummaryStockpile


SCIPP

Voucher Total


u

Anderson Ecksteinand Westrick Inc


AM

FieldManager Ob

SummaryCurrent Voucher Total


Current Adjustments

Eamings to date

Retainage to date


Adjustments to dateTotal Estimated Payment Net Eamings to date

Payments to date


Estimate CertificationI certify the items included on this report constitute my estimate of work completed and due the contractoras of the date of this document


oGDate


Date

C isRa AICP

CommunityServices Director

EC Date yMichael Smith City Manager

Vendor Number SWe hereby certify that sufficient funds are in

Account Number DQDDOand that the amount due is budgetedfor such

purposeDate

Douglas M Haag finance DirectorTreasurer

ContractIDEstimate Page of

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BOARDS COMMISSIONS COMMITTEES

From Michael E Smith City ManagerSubject Boards Commissions and Committee Minutes

Prepared bv Mary A Kotowski MMC CMMC City Clerk

City ManagersRecommendation

Resolved that the following minutes be received and filed

Meeting Date

Board of Fence AppealsFence ArbitrationHistorical CommissionMemorial Day Parade CommitteeParks and Recreation CommissionParks and Recreation CommissionTax Increment Finance AuthorityWater Resources Advisory BoardWaterfront Environmental Committee

Zoning Board of Appeals

Justification

FebruaryAugustSeptemberSeptemberAugustSeptemberSeptemberSeptemberSeptemberAugust

BC e

DateEMailed

October

OctoberOctober

OctoberOctober

OctoberOctober

October

OctoberOctober

These minutes are submitted to the City Council for information review of actions bythese City Boards Commissions and Committees

Council Action


Member that the recommendation of the City Manager be approved

October

Page of

MINUTES OF THE


BOARD OF FENCE APPEALS

Thursday February

Present

Duane Michno Chairman

Steve Scavone Vice Chairman

Randy Pullin Secretary

Also Present

Chris Rayes Community DevelopmentCalvin Brown City AttorneyShantelle Hubbard Recording Secretary

Chairman Michno called the meeting to order at pm The roll was called and a quorum waspresent

CaseFMourice Marv Kay Faddoul Jefferson

Re KOPPIN TSCHAECHE SUBDIVISION LIBER PAGE THE NORTH ONEHALFOF LOT

AND ALL OF LOT

Location East side ofJefferson North ofMasonic

Jefferson

REQUEST Requesting arborvitaes around the home

Ms Mary Kay Faddoul said that they had some arborvitaes that recently became an issue again Theypurchased the house in and planted the trees in May of the first set in front of the house Theywent to Board meeting in July of and were denied They received a couple offines for the situation and

appealed that again and went as far as going to Court The first time it was brought out they had our name

blacked out and Ms Faddoul guessed during that process at the Council meeting they were not allowed the

arborvitaes They assumed everything was cleared and have not heard anything They purchased the lot on

the south side oftheir lot and proceeded to finish the wall to their presumption they thought that it was ok

but again they started getting fines When they had to go again to Fence Arbitration they hired a lawyer Theypaid a large sum for the arborvitaes They thought the situation was resolved and that City Council was re

examiningthe ordinance Mr Faddoul added that they had a neighbor who complained which is why we are

here He added that they purchased this foreclosed home which was basically emptied out and they had to

put a lot of money into the house They noticed many visitors hanging around the house pulling up in their

cars drinking beer and fishing They did not realize there wasa law against putting up arborvitaes He added

there are other people who have high arborvitaes and theirs are only They bought the lot as a relief to

themselves and to their neighbor Mr Faddoul noted that Jefferson Avenue has many trees planted all around

He added that the house already blocks the view not the arborvitaes and at the same time other homes were

putting up arborvitaes

Commissioner Pullin asked Mr Faddoul if he had the names or addresses of any of these homes Ms Faddoul

said there are some three or four houses down from them This is kind of hard to understand that these other

people can have them and they cannot Commissioner Michno asked why they were here before the Board

this evening Ms Faddoul responded to keep our plants Commissioner Michno stated this has gone on for

several years This Board does not make the ordinances nor does it enforce them It is not this Boardsjob to

police this the City Council is the only one to make the changes Community Development enforces it throughCode Enforcement

Board of Fence AppealsFebruary

Page of

Correspondence None

Audience Participation

Kathryn Bertolini Jefferson stated that some trees were taken down and some were left up to the west

ofher house She likes them around her drive because they look good and she has no problem with the way it

is

Commissioner Michno asked Mr Rayes are we enforcing the six foot rule for the height of the arborvitaes and

are we enforcing the rule around the lake Mr Rayes stated as you know the change happened seven years

ago and they had them there they stay until they die Those planted afterwards are subject to enforcement

We do not enforce the ones that are there before the seven years Commissioner Michno said he was trying to

end this so the petitioner does not have to come back again

Mr Rayes stated that the ordinance does not allow the arborvitaestobe six feet high There have been

instances where we have gone and informed the people that those above six feet tall had to be trimmed CityCouncil was going to examine the ordinance but no changes were made Commissioner Michno told Mr

Faddoul that you have to make yourself aware of the rules and as the ordinance stands you have to trim them

down Ms Faddoul said that they did go to CDI and Mr Rayes told their lawyer to hold off because they were

building an addition on the house Mr Rayes noted that they went to the Fence Board Arbitration and were

denied The Faddoulswanted to put an addition on the house and he met their attorney told them they were

supposed to submit their plans by April which did not happen Mr Rayes called their lawyer several times and

they finally submitted their plans They were told that they had to go in front of the Board They have now

complied with the neighbor which they were not willing to do earlier They have been going through this

process since Commissioner Scavone stated so they are not allowed and Mr Rayes replied that you are

not allowed to have fences in front of the house Commissioner Scavone stated the ordinance was so that theydo not block the view but he feels that those living on Jefferson should be entitled to the same privacy as

everyone else and that they should have some privacy from the traffic Commissioner Scavonesbiggestconcern waswith Mrs Bertolini Commissioner Scavone asked Mr Rayes if CDI would come out and measure

Mrs Bertolini does not want the arborvitaes because of the fencing she has up Mr Rayes added if the Board is

going to make a motion to approve the arborvitaes where they are currently CDI will go out there to measure

Commissioner Michno asked Mr and Mrs Faddoul for the record if they are not making any changesCommissioner Scavone added that by approving the request the Board is giving them privacy and perfectingMrs Bertolinisview Commissioner Pullin noted that this Board operates similar to the ZBA regardingnotifying neighbors and he notes that the Board has met its obligation to inform the neighbors ofthis meetingnoting there were no other neighbors present except for Mrs Bertolini

Mr Faddoul stated that they will not install any more arborvitaes and that they will trim the bushes down to six

feet and maintain them Commissioner Michno stated that CDI will go out and establish that line and the

petitioner will be informed how this will turn out Commissioner Pullin stated that they have no arborvitaes

there that were there prior to seven years ago Mr Faddoul agreed and noted the arborvitaes to the west and

to the south are all new bushes and are not grandfathered in It was also noted that it is clearly defined in the

ordinance about the allowable height Mrs Faddoul added that Mr Gale from CDI came out to their house and

gave them the ordinance however height wasnot brought up Commissioner Michno replied that it is still upto the petitioner to check the ordinance Mr Rayes was asked if height wasofficially being discussed this

evening and Mr Rayes replied that the petitioner would have to appear in front of the Board again because this

was not the issue at this eveningsmeeting but he would like the Faddoulsto be aware of it now

Board ofFence AppealsFebruary

Page of

It was moved by Vice Chairman Scavone supported by Commissioner Pullin to approve the request to keepthe arborvitaes on the west side and south side and CDI will measure from the seawall to the last tree and no

further trees are to be plantedAyes All

Motion carried

APPROVAL OFTHE MINUTES OF THE OCTOBER MEETING

It was moved by Commissioner Pullin supported by Commissioner Michno to approve the minutes ofOctober as presentedAyes All

ADJOURNMENT

It was moved by Commissioner Pullin supported by Vice Chairman Scavone to adjourn the meeting at

Ayes All

Board of FenceAppealsFebruary G

Page of

MINUTES OF THECITY OF ST CLAIR SHORES

FENCE ARBITRATION

Wednesday August

Regular Meeting of the Fence Arbitration Board held in the Jefferson Conference Room located at

Jefferson Circle Dr St Clair Shores Michigan

Present Also PresentMichael E Smith Acting City Manager Brandi Hannaford

Anthony G Tiseo Council Member Wesley Gietek

Randy Springfield Resident John AhernHarold Perakis City AttorneyShantelle Hubbard Recording Secretary

CALL TO ORDER

Mr Smith called the meeting to order at pmand a quorum was present

CASES TO BE HEARD

A Case Brian Hannaford Port Requests a variance to

have the good side facing in

Brandi Hannaford Port we are looking for the privacy fence we would like

the good side facing toward us with the agreement with our neighbors Submitted

to Mike Smith regarding permission to have the good side facing in She had a

drawing that she submitted Mike Smith do you understand why the reason we

want the good side facing out You are putting up the fence why the neighborsshould have to look at the bad side if it is your fence We have a less than an

issue with the shadowbox fence Randy Springfield this fence is up with the

good side facing in East side has a vinyl fence The fence looks very nice Mike

Smith stated that by chance you take the fence down it will not be grandfather in

Motion by Randy Springfield seconded by Vincent Tiseo to allow the good side of the

fence facing in

Ayes AllMotion carried

B Case Cari and Wesley Gietek Doremus Request a

variance to allow a fence in the fronfiofthe house

Wesley Gietek has a printout of the fence showing where he would like to put the

fence Visibility may be a factor What he has done he has moved the fence off

the sidewalk feet and across he brought in behind the oak tree and back up to

where it should be There will be a gate across the front We are not sure where

the gate will be Originally we were thinking right at the front of the house but

Fence Arbitration Meeting of August Page

now they are putting the gate up to split the driveway Mike Smith questioned if

this will be a foot fence Mr Gietek that was the original plan that the

gentleman that drew up the plans said that a three foot fence would look niceMr Perakis stated that a three foot fence in front of the house looks much nicer

The four foot fence will distract from the house Mr Perakis stated that was justan opinion Mr Gietek stated that a three foot fence will defeat the purpose bykeeping the children in and maximize the area that is fenced in Children theyonly take one second and they are gone Mr Smith you are stated that there will

be a gate and would that be the same type of fence Mr Gietek stated that theyare not going to do a cyclone Mike Smith you attached to the plans a wroughtiron for a fence Mr Gietek they do not have a pointed part and so we have a

straight bar across the top Mr Smith the good thing is that there will not be

spikes on top and that you are moving it back seven feet so far it looks good Mr

Smith would prefer the three foot fence only because its not as visible and not as

unattractive and it is more of a decorative fence The cyclone fence woulddetract from it Three foot fence without the points then I will support what youreasking for Mr Springfield stated my issue would be the neighbor have theybeen notified He has a cyclone fence next to the driveway Mr Gietek justyesterday now the neighbor will have fence along his driveway Mr Springfieldbacking out of the driveway would have a visibility issue and the possibility of

your children being hit Mr Gietek will have to talk to the neighbor Mr Tiseo

with a fence it is hard to get out of the vehicle You are taking away from that

neighbor that it will be hard for him to get out of his car without damaging thefence and also his vehicle We have issue of businesses putting up walls We

have Mr Smith questioned Mr Gietek how would like to bring the fence in two

feet then he would be able to have to get out of his car Mr Gietek said there is

a possibility because there is already a foot and a half So moving in two feet he

can have room to get out of his car Attorney Perakis these are concerns that

would help you have a good neighbor Mr Smith will letting you go into front of

the fence Mr Tiseo we pulled in a neighbors and they have two driveways there

you still cannot get out the driveway either You can still landscape You will be

shortening your yard Mr Tiseo I can see a bike with this extra visibility If youdo bring it in the two feet this will also show the neighbor that you are thinking of

them too Mr Smith if you can bring it in Mr Tiseo stated it is a decorativefence Mr Smith if you would requested a privacy fence we would not approveit Mr Tiseo any other privacy fence there are still issues with that Mr

Springfield are you putting a gate on the other side Mr Gietek said it would bestraight across the back againMr Tiseo just for the record that it be stated where should the gate be Mr

Smith the gate for the driveway four feet would not going to be three feet We

want two cars Mr Tiseo if he tapers the fence Mr Smith do you want to put a

four foot gate it would not look good with a three foot fence Mr Springfield are

you at the point when you would be putting a fence in Mr Tiseo said that the

attorney is suggesting that we table Attorney Perakis is saying what you are

translated then what is drawn up Mr Smith if we say making the motion to

design approve and we will move the south side fence has to move in three feetoff the east side fence The east side fence has to come in two feet as the

proposed location All fencing shown it the plan has to be three feet in heightMr Smith the gate can be four feet Mr Tiseo make sure you maintain the lawnthat will be your responsibility Mr Gietek said that the bushes in the front were


pulled out yesterday Mr Springfield makes a comment that it will look nice Mr

Gietek it will be pulled back Mr Smith the fence where you are putting it willlook nice

Mr Smith stated he is not sure you can do the paver extension of the drivewayYou can come out one foot with the pavers under that you will face a citation for

that Mr Smith piglet fountain grass small grass if it gets Mr Tiseo when I think

of grass Mr Smith stated long as the piglet grass does not grow above

inches Mr Smith stated that he will go with seven feet in has to move in twofeet and go with three foot fence to taper up to four feet and a four foot gate

Motion by Mike Smith seconded by Randy Springfield to move fence up seven feet hasto move in two feet and go with three foot fence to taper up to four feet and a fourfoot gate

Mr Gietek move two feet in from driveway Mr Springfield stated no it will betwo feet from the fence line

Ayes All

Motion carried

ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARD

APPROVAL OF MINUTES

Motion by Vincent Tiseo seconded by Randy Springfield toapprove the minutes of

July as submitted

Ayes All

AUDIENCE PARTICIPATION

This sound real great I was here last month and we gave him permission for his

neighbor to set privacy fence in the backyard Mr Ahern stated that he sufferedfor about twenty five years that I was there The neighbor on the same side as

the resident that is putting up the privacy fence now He put a bush that was

thrown out for the garbage the neighbor took it and put it by the seawall and puta wooden fence by the seawall and completely blocked it off When Mr Shreeveshas privacy fence now that was not grandfather in You gave him permission but

gave Mr Ahearn the visibility to put up the fence You did not give permission to

speak about this privacy fence I did but in after the decision and told him and

was not asked for an opinion The reason why is that I did not want the fence upYou wanted to shew the guy out and it was approved Mr Ahern stated he was

not privileged to give his opinion The neighbor gave an excuse about the dogsWhen Ron move in there the dogs started to barking at him and I said to get the

dogs in the yard Mr Shreeves stated wanted them to realize who I am so he

was getting them treats and It did not work So with privacy fence it will not work

You showed me the sketch I did not have time to view it You cannot appeal it

why can I not appeal it Questioned Mr Smith as being the city manager Mr

Ahern stated that Mr Smith does not announce who they are Mr Smith


continued to introduce the members of the board Mr Ahern stated that why not

announce who you are Mr Tiseo stated that normally Mr Smith does introducewho is on the board Mr Ahern stated as far as I am concerned this is a

kangaroo court If I cannot appeal you then I will have to get a lawyer There is

a couple other things that I have to bring up and that is when this guy moved in

Ron Shreeves we did speak about a privacy fence Per Mr Ahern stated that MrShreeves would like to put a fence from the driveway fence to the telephone Mr

Ahearn I would like a view of the lake There are boats out there if a boat needs

help then I can help them if I can see Mr Ahern asked Mr Smith have you ever

disqualified yourself Mr Smith stated that in order to be disqualified is knowingsomeone is not grounds of disqualifying If this committee has a financial interest

in the property or financial dealings with that they would have to disclose that

then the remaining members of this has to vote to disqualify that person from the

meeting Mr Ahern asked was there anyone excused from this meeting Mr

Smith stated no one requested to be excused from the meeting And did anyonego out there Mr Tiseo responded yes and spoke to the neighbors Mr Ahern

stated that Mr Quinlanswife was a court magistrate at one time and she had a

lot of pull Mr Smith questioned Mr Ahern do you think that one of us should

have been disqualified Attorney Perakis stated to Mr Ahern that you asked a

general reason what the law is and that does not pertain to their obligation if youhave a reason to believe that anyone on this should be disqualified My answer

to you that it is insufficient reason to disqualify anyone of these three people or

me Mr Ahern asked Mr Harold Perakis who he was and that Mr Ahern asked if

he was present at the last meeting Which he responded yes Mr Ahern stated

to Mr Perakis stated he said he was railroaded Mr Perakis said that you had an

amazing thorough hearing as evidence by the minutes Mr Smith stated that isnot how it works we just approved the minutes where it clearly says that you had

ample time to discuss which are more than happy to give you a copy of the

minutes and we have almost a page and a quarter of your comments and then a

motion a second and a vote Mr Ahern stated it did not work that way you were

surprised that I got up to speak And I had signed in Mr Smith stated that Mr

Ahern showed them some pictures and Mr Ahern denied that he broughtpictures to show them he stated that Mr Smith showed him pictures And the

pictures you showed me Ron did not take because he was not there at the timeAt that time my boat house at the time was red or maroon stain on it Mr Smith

we do have the minutes show that you did have pictures that you have showedMr Tiseo I have been on this committee over three years Mr Tiseo we have

approved many fences that have been put on a canal Mr Tiseo I have not

denied many privacy fences in the backyard Mr Tiseo you have a larger view of

the lake then others Mr Ahern I have been denied this until Mr Pollen passedWe have asked her if we can clean up the mess Mr Ahern stated my grandsonwas cleaning up the fence The grandson was then approached by Mr Quinlan I

am the watch person to take care ofthis property Mr Tiseo stated that it does

not matter about the previous owner the new homeowner came and asked for

the variance And we approved the variance Mr Perakis this is their job this is

what they are appointed to do and they do their best Taking everyonesopinioninto consideration Mr Ahern stated that they did not take this in theirconsideration Mr Perakis stated that because they didntagree with your

opinion does not mean that they did not take that into consideration Mr Smith


gave the minutes to Mr Ahern Mr Perakis pointed out in the minutes to MrAhern that he was given time to speak before the motion was made

ADJOURNMENT

Motion by Mike Smith seconded by Vincent Tiseo to adjourn the meeting atPM

Ayes all

THE PRECEDING MINUTES ARE A SYNOPSIS OF THE FENCE ARBITRATION MEETING AND DONOT REPRESENT A VERBATIM RECORD


MINUTES OF THE REGULAR MEETINGOF THE

ST CLAIR SHORES HISTORICAL COMMISSION

Local History Center

Tuesday September

PRESENT

Chairperson Mr Gerald SielagoskiViceChairperson Mr John CilluffoMuseum Curator Ms Mary StachowiakMembers Ms Theresa Bertolini

NIrJerry PerryMs Jeanne SrigleyMs Kay VanDeGraaf Arrival

Ms Janet Horan

Recording Secretary Ms Nicole Laviolette

EXCUSED

Secretary Ms Peggy Maison

City Librarian Mrs Rosemary OrlandoMember Ms Ann PowellCouncil Liaison Mr Chris Vitale

Audience Mr Jim Daniska

I CALL TO ORDER

Chairperson Sielagoski called the Regular Meeting of the St Clair Shores HistoricalCommission to order at pm

II ADOPTION OF AGENDA

Moved by Bertolini supported by Perry to adopt the agenda

Ayes All Nays None Motion Carried

III APPROVAL OF MINUTES

Moved by Horan supported by Srigley to approve the minutes ofthe June RegularMeeting ofthe St Clair Shores Historical Commission


IV INFORMATION REPORTS

A Museum Activities

Ms Stachowiak stated that the Tea Party was held on Wednesday June The weather was

nice Over eighty tickets were sold with one hundred fourteen people in attendance

HISTORICAL COMMISSION

SeptemberPage of

Ms Stachowiak stated that on Wednesday August a woman named Betty came to theMuseum and told her that she lived near the log house before it was moved and became the

Museum Her family lived at Hughes The woman stated that she and her siblingswould go to the house and visit Grandma Green Her brother who is eightynine years oldremembers more about the house and its surroundings Ms Stachowiak stated that she has the

contact information The Commission may be interested in gathering additional oral historyinformation regarding the home and the surrounding area from the s

Ms Stachowiak stated that a local chapter of the American Heritage Girls organizationhosted a tea party at the Museum on Sunday September

Ms Stachowiak stated that in honor of National Spinning and Weaving Week the Museumwill be conducting a spinning and weaving demonstration on Saturday October from

pm to pm

B Historical Society Report

The White Elephant Sale was held on Sunday August and went very well New vendorswere asking how they could sign up for next year

The Lac St Claire Art Fair will be held on Saturday September and SundaySeptember

C Genealogy Grou

Mr Sielagoski stated he did not attend the Genealogy Meeting on June which was entitledBack to Genealogy Basics The next meeting is scheduled for September and is entitled

Tracing your Irish Roots New UpdatedSources

D Comments by Individual Commission Members

Ms Horan announced that she is a grandma for the first time to a beautiful baby boy

Mrs Srigley apologized to Ms Bertolini for not being present at the Historic MarkerDedication for her house Mrs Srigley stated that she attended the Time Capsule Ceremonywith Mayor Walby The old Time Capsule was opened and the new one was buried Mr

Sielagoski was very pleased that Mrs Srigley could attend the ceremony since she was

present at the first one She was a perfect candidate for it

Ms Bertolini thanked everyone who was present for her Historical Marker presentationShe knows of two more homes that may apply for the Marker

Mr Perry apologized for not being present at the Historic Marker Dedication due to medical

issues

Mr Cilluffo stated that he went to the Lakeview Administration Building in July to look

through old year books He was looking at old pictures of business ads from He was

trying to get an idea ofwhat businesses were around and where they were located

He stated that Ms BertolinisHistorical Marker Dedication wasvery nice


SeptemberPage of

E LibrariansReport

Mrs Orlando was not present

V OLD BUSINESS

Mr Cilluffo stated that the Commission received another submission for the HistoricalMarker Program which was incomplete Ms Powell will help research the home and gatherthe needed information

Mr Cilluffo stated that they have several pictures ofthe Davis Block located at Eleven MileRoad and Harper He spoke with a gentleman named Don who is the owner of AllegraPrinting Don was the manager at Dale Drugs for years which was located on thenortheast corner of Eleven Mile Road and Harper Don has additional information about thebusinesses located on that corner He stated that a Kroger grocery store was located on thecorner prior to the Dale Drug Store Don told Mr Cilluffo that when Dale Drugs took over

the store there was a Kroger logo on the floor He could not afford to remove the logo so a

carpet was placed over it

Chairperson Sielagoski stated that Mayor Walby budgeted for the HistoricalCommissions City Marker Program

Mr Sielagoski stated that he would like to see plans for the Museum barn in place by the

holidays The Historical Society established a fund for the barn Our goal is to support the StClair Shores Historical Societys fundraising efforts for the construction of a barn on theMuseum grounds

Ms VanDeGraaf went downtown to see if there was any old barn wood that could be used to

help build the barn but there was none

Mrs Srigley suggested putting canisters out at local businesses to collect money for the barnfund Ms Bertolini suggested that at the very least the barns foundation should be donesoon

Mr Sielagoski stated that they needed to get a plan together first on what they wanted to do

Mr Cilluffo suggested getting a drawing dore to show what the barn would look like and

display it at the library

Ms Stachowiak also suggested a brochure be made that could be given out with informationabout the barn fund

Mr Sielagoski asked who was on the barn subcommittee Jerry Perry Theresa Bertolini and

Janet Horan He would like the subcommittee to start up again Mr Sielagoski stated that

they need to get a proposal together to present to City Council for approval Ms Stachowiak

suggested the committee contact Steve Stier from the Michigan Barn Preservation Network

Mr Sielagoski will get the monthly Historical Commissionswebsite hits from Mrs Orlando

Mr Sielagoski stated that the Historical Commissions primary focus near term for this yearshould be the City Historic Marker at Eleven Mile Road and Harper


SeptemberPage of

Mr Sielagoski asked about the exterior painting of the Museum Ms Stachowiak stated thatshe thought it would not be until Since the Museum falls under the Library Budget shereceived four quotes for capital improvement budgeting purposes Request for proposals willhave to be taken when the exterior painting ofthe Museum takes place

VI

VII

VIII

Mr Sielagoski stated that we should know on October if the Commission receives the grantfrom the Questers to paint the Museum kitchen The work will have to be completed within a

year Ms Stachowiak mentioned that the Commission must decide what era they are going to

aim for whenrepainting the kitchen After some discussion the Commission agreed upon theera

NEW BUSINESS

Mr Sielagoski stated that the Annual Report was included in the packet The

Annual Report must be submitted to the City Clerks office by September

Moved by Srigley supported by Horan to submit the St Clair Shores HistoricalCommission Annual Report to City Council


Ms VanDeGraaf asked if there would be another Historic City Marker meeting regarding theDavis Block within the next month Mr Sielagoski asked Mr Cilluffo to contact everyone on

the subcommittee and arrange the next meeting

AUDIENCE

Jim Daniska thanked the Commission for allowing him to sing at the Farmhouse this summer

He asked if he could do it again next summer If so he would like to perform on the first andthird Thursdays in June July and August He also asked for the dates to be placed on the CityCalendar Ms Stachowiak will add it to her dates to submit for the city calendar

Moved by Srigley supported by Cilluffo to approve Mr Jim Daniska performing Folksongsat the Farmhouse on the first and third Thursdays in June July and August


ADJOURNMENT

Moved by Perry supported Horan to adjourn the meeting at pm

Ayes All Nays None f Motion Carried

Respectfully submitted

Janet HoranActing Secretary


SeptemberPage of

St Clair Shores Memorial Day Parade Committee

Minutes of the Meeting of Thursday September

Attendees Cheryl Furdos Chair

Vince CarrViceChair

John Caron Council Liaison

Chuck Hall Treasurer

Ellen MontgomeryAllen Neuwirth

Absent Betsy Castro

Kathe Travis

Candice Rusie Council Liaison

Dennis KrasnickiDave Rubello

Mary Beth Okray SecretaryJaime Victory Advisory

The meeting was called to order at pm by Cheryl Furdos

Chairmans Report

Cheryl advised that Sue Nesbitt resigned from the Committee Cheryl acknowledged the tre

mendousjob she did in putting together the Parade Booklet and Sue will be missed There

are now five vacancies on the committee Need to begin active recruiting

D Rubello secured a Parade Committee Table at the Funfest at the Civic Center on SaturdayOctober from am to pm Committee will sell our tshirts koozies Volunteers needed to

man the table

Cheryl requested the Committee thinks about purchasing new committee shirts due to qualityissues with the current ones

Also suggested dinner out or social event to do as a group that is NOT parade related

As a group we cannot participate in downtown s Veteran s day parade and Cheryl advised the

coordinators of that parade

Need to have the car signs returned to us from the parade

Bills and Cornmunication and Financial ReportNo bills and communications to report There were two disbursements since the lastmeetingDave Rubello motions to approve and Allan seconds the approval for the Treasurers Report for

the balance of Motion carried

Cheryl asked Chuck to provide ahistorical perspective of expenses from the previous yearsparades General discussion ensued about expenses and financial planning for upcomingparades

Approval of Minutes

Chuck motioned to approve the minutes as submitted Allen seconded The minutes were

approved and will be forwarded to the City

Chair Re orts

Fundraising Nothing to report at this time However Cheryl advised that we need a sponsor to

print the Spaghetti Dinner tickets and suggested Pipp Printing we will need tickets Allan

will contact Pipp to secure their partnership they are approximately in printing chargesCheryl will email copy of the previous ticket to Allan for his discussion with Pipp Dave

requested acopy of the Parade book

Will coordinate aGWilliesfundraiser at end of January and sometime in April Mary Beth will

contact KevinOrtleib to secure dates

Vendors Chuck indicated there was an absconder on the route who had people on the route

and brought issue to MikeSmith Issue is still with MikeSmithsoffice For next year perhapsshould let City know who permits cannot be sold to Need to table discussion until council

liaisons are in attendance and determine how best to handle since money is lost in the absence

of permits

Parade EntrantsLineUp Dave Rubello has nothing to report Cheryl will update the

application for Daves use Dave is concerned about the amount of time participants spend in

the holding area preparade

Advertising Allan

Logistics Vince

Volunteers Dennis

Due to the nature of theirsubcommittee and it is still early in the planning process there is

nothing to report from these three chairs

Old Business Changing Parade Time

Of concern is moving race start time to am and Kathe as a race coordinator agrees with

time change Parade would then begin at Noon and should it become larger we can still

manage the timing This would also assist with Shriners who are last in the lineup No

decision can be made until we have the exploratory facts and contingencies Also will contact

the VFW for their thoughts since they host the afterparty

New Business

Meeting Day Change Cheryl has approached a few potential committee members but theycannot attend a Thursday meeting Will table discussion until next meeting and place under

Old Business for the October meeting agenda In the interim Cheryl will outreach to the

absent committee members

Committee SubChairs

Everyone did a fabulous job last year and Cheryl asked if everyone wants to keep their positionall agreed to do so We do need anew Parade Book chair and also have aTransportation Sub

Chair to deal with the busses golf carts etc

Parade Theme

Cheryl met with VFW and suggestion is We Thank You for Your Service She believes we

say it every day and has meaning for all Vince voiced concern that it may have more meaningfor veterans than the fallen but after discussion the committee agrees that it does encompass all

who have served

Vince motions to approve the theme Dennis seconds Motion approved

Grand Marshall and Nomination Requirements

VFW is recommending Dennis Howser he is the goto person at the Post Cheryl does not

have a biography on Dennis as yet Asked Vince if there is anyone he could recommend from

the Amvets The next Amvets Meeting is Tuesday September Vince willbring up at that

meeting The Grand Marshall should be someone who has served in the military lives in the

community and does volunteer work There was a discussion on the requirements and the

committee consensus is that each component is important and should not be deviated from

There was no audience participation

Vince motioned to adjourn Allan seconded meeting adjourned at pm

Next meeting Thursday October at PM

MINUTES OF THE CITY OF ST CLAIR SHORESPARKS AND RECREATION COMMISSION

AUGUST

PRESENT John Jonassen

Lillian Bate

Dan Desantis

Joe Kowalski

Shawn Nicholson

Dana Paladino

Matt CrippenRobert PylarDoug Damm

Gerrit Ketelhut

Anthony Tiseo Councilman

ALSO PRESENT Greg Esler

RECORDING SECRETARY Ayla Klein

CALL TO ORDER

The meeting was called to order at pm A quorum was present

APPROVAL OF MINUTES OF MEETING JULY

Mr Pylar made a few corrections to the July minutes on page three the sentence in the fourth

paragraph should read Mr Thomachevski wants to be able to turn the lights on and off with a switch and

the Horseshoe Club doesnthave the money to pay for new lighting to be installed Mr Pylar also on

page three the sentence in the middle of the page should read Mr Pylar mentioned how he stated at

last monthsmeeting that the chairperson should talk to Mr Ketelhut

Motion by Ms Bate seconded by Mr Paladino to approve the minutes of June as

corrected

AYES All

NAYES None

DIRECTORSREPORT

Mr Esler stated that we submitted the request for capital improvements We had a ft section of the

seawall cave in the other day at Blossom Heath eight or nine wells were affected It will cost

approximately to remove the failing seawall per cubic yard to excavate and remove the spoilsto repair the tie backs etc The total cost to make the repair will be to The

seawall is failing all the way down The boat ramp revenue this year was around We informed

the boaters affected by the seawall damage that they can have another well at Blossom Heath or at Lac

Ste Claire

Page

ELECTION

Mr Esler stated that a motion has to have six votes to pass

Ms Bate made a motion to nominate John Jonassen as Chairperson

Mr Jonassen declined the nomination

Mr Paladino nominated Mr Nicholson for Chairperson

Motion by Mr Paladino seconded by Mr Desantis to elect Mr Nicholson for Chairperson

AYES All

NAYES None

HALL OF FAME

Mr Nicholson said we talked about this last month and he would like to know what the board wants to do

because it will take time money and energy to do this The thought process is to recognize peoplePeople can be recognized at a high school level and a City level He and Mr Crippen looked at how

some colleges and facilities have done a Hall of Fame The thing that gets established is bylawsthen who gets elected and then how they take place He and Mr Crippen have a pretty good idea of the

process if the board decides to move forward with this A seven person committee will be developedAfter nominations are taken then it is open for anyone in the City to nominate someone The seven

person committee would consist of Mr Esler or who he appoints the Mayor or who he appoints someone

from the Parks and Recreation Commission a Council Liaison and one person from each of the three

school districts The committee would go through nominees

The first two years ten people will be selected and then two people will be selected for every year after

By the seventh year there may be people The majority of these Hall of Fames get funded by havinga banquet Once the elections take place we schedule a banquet There will be some hourly time for the

hourly employees in the Parks and Recreation Department The big cost comes in the beginning He

explained where he would like the Hall of Fame area to be in the Civic Arena lobby He said each

individual will have aplaque that will have a real picture instead of a computerized picture There will be

a place online where the person who is nominating someone has to take the time to type up the bio for

the Board to review The Board would need to make sure that it doesntfail and it continues every year

Mr Crippen said we will have it on the City website and will also have it in the paper twice He said it is

difficult to find the criteria on line

Mr Esler said he doesntthink the cost or getting sponsors will be a problem He said that De La Salle

had aHall of Fame that was very good for the first five years and after the fifth year it ran out of

momentum

Mr Desantis said he wouldntwant it to be started in anarea that is too small so that way it can grow

Page

Mr Pylar said when he moved in the City he got involved in baseball and other leagues He had a

difficult time deciding which person would deserve it over another person

Mr Esler stated that it is a great thing if you keep the momentum going and it could bring some greatnotoriety as it did with Mark Wells

Mr Pylar asked if the Hall of Fame would be for anybody or would it be an Athletic Hall of Fame

Mr Nicholson replied that it would be geared toward athletic

Mr Pylar said it would need to be distinguished like a Sports Hall of Fame if it is geared towards

athletics He said that the Michigan Hall of Fame is in Cobo Hall and he and his son didntknow it was

there because of the location and only stumbled onto it

Mr Nicholson said if this is something that this Commission thinks we want then we can have a

representative go before Council

Mr Esler stated that we should do all the ground work and then present it to Council

Discussion was held on whether to open it up to people other than athletes since there are so many greatpeople that could be nominated Some research would need to be done to see how many people could

be nominated It was mentioned that the Committee would send a letter to the people that have been

nominated

Motion by Mr Paladino seconded by Ms Bate tomove forward with the Hall ofFame researchto get a Committee together and to get the bylaws together

AYES All

NAYES None

Mr Damm nominated Mr Nicholson to be on the Hall of Fame Committee as the representative for the

Parks and Recreation Commission

Mr Nicholson said he would support the Committee no matter what and he would like to see someone

else be a voting member After further discussion Mr Nicholson accepted the nomination

Mr Ketelhut mentioned that it would be difficult to get the three ADsfrom the three school districts and

they would probably appoint someone

It was mentioned that it can be a teacher or someone who has beeri in the school district for some time

This is just to ensure that all three school districts are properly represented It was discussed to put

together the specifications first because that would be the most difficult part

Mr Nicholson suggested keeping the Hall of Fame discussion at the Parks and Recreation Commission

meeting every month We will discuss the Hall of Fame criteria for minutes each meeting

Page

Mr Ester stated that the online registration discussion was put on hold because Mr Corless and Ms

Flemming were not able to attend tonightsmeeting so this item is being tabled Both Mr Corless and

Ms Flemming said they would be at next monthsmeeting

NEW BUSINESS

Mr Ester announced that the DIA will be having the InsideOut program in the City He mentioned that

there is one more concert in the park next Wednesday it is amakeup He mentioned that we currentlyhave a fitness Zumba class in the park the instructor is Michelle Sand He was pleased to announce

that Michelle was voted as best Zumba instructor by WDIV

Mr Damm announced that we have the approval for the Adopt A Park program He reviewed how other

cities run this program and it and he will meet with Mr Ester He will then present it to the Committee

and he would like to contact the groups in February to get it started next spring

OLD BUSINESS

Mr Crippen asked if the fences at Kyte Monroe will be fixed

Mr Ester said he will talk to Mr Mehl He believes that there is money to fix the fences

COMMITTEE REPORTS

Athletics Programs Facilities GroupSoccer Doug Damm and Dan DeSantis

Mr Damm said the numbers are down but everyonesnumbers are down He said games will start after

Labor Day This year they will go to Blossom Heath to get their pictures taken

BaseballJohn Jonassen Dana Paladino andMatt Crippen

Mr Paladino said the baseball associations are having elections next month He said Fall Ball is

starting He also mentioned the problems with the fence at Kyte Monroe

Mr Crippen said they started the second season and theyve been adding a division every year

Coedand WomensSoftball Lillian Bate

Ms Bate said Coedwill start after Labor Day

Horseshoe Club Bob Pylar

Mr Pylar said today they played the last time for the singles league They start again after Labor Day

Mr Ester added that some signs wereput out because some people were playing basketball until

am He talked to the Chief of Police and they will be writing tickets

Page

Mr Pylar stated that it is better for us if we can make the area look nice because there are people that

come from outside the City to play Horseshoes He said he went to the park about pmand the

only lights he sawwere at the horseshoe pits He asked if we have lights that go on at night because it

was dark there

Mr Esler said that we turn the lights off there because the street lights go on automatically in that area

Hockey andFigure Skating Shawn Nicholson

Mr Nicholson said hockey and figure skating are in a hiatus

Lakefront Parks Aquatics Facilities

Lac Sainte Claire Harbor Pool Aquatics Doug Damm Chairman

Mr Esler said Lac Sainte Claire Harbor is at or this year and it was at last year It is

over revenue He said the crew has been fantastic He also mentioned that we did not have

very much success with the kayaks this year at Lac Sainte Claire so they will probably be moved to

Blossom Heath Park

Blossom Heath Park and Wahby Park Lillian Bate and Dana Paladino

VeteransMemorial Park Joe Kowalski

Mr Kowalski said they pumped out some standing water there but it looks great There is a broken

plaque there The cement and plaque cracked

Mr Pylar added that the Activities Committee had the Country Fest there last weekend One group came

to him and said that the park was the nicest park they have played in

Mr Esler said there are some issues on the track He Mr Rayes and a representative from AEW walked

the track They will be presenting their findings to Council since there are dangerous areas on the track

that need to be addressed

Mr Esler mentioned that the trucks that wereattending the towers at Brys Park destroyed and area and

we will have to get the attorneys involved

Councilman Tiseo said that something needs to be done about the steps at VeteransMemorial Park

Neighborhood Parks and Recreation

Alexander Park Blackburn Park Brys Park Champine Park Frederick Park Fresard ParkGaffke Park Kaufman Park Welsh Park andthe Skate Park in progress Councilman

Tiseo

Councilman Tiseo asked about the playscape at Alexander Park

Mr Esler replied that it is in the works

Page

Councilman Tiseo said he is hoping the AdoptAPark program will help with some of the parks thatneed the attention He said the pocket park that he mentioned before has been redone He said we are

still working on the Skate Park

Recreation andInstruction ProgramsSenior Liaison DanaPaadino

No update was given

Special Needs Program Bob Pylar

Mr Pylar asked how we did for the Special Needs Fundraiser He stated that the employees that workwith the groups are great

Mr Ester replied that we did well Mr Ester agreed that the Special Needs Counselors are great Thecounselors are there for eight hours and they eat with the kids

Mr Pylar mentioned that the Special Needs Golf Outing went well

OPEN DISCUSSION

Mr Damm informed the Board that he received anamail from Fox Sports Channel about having a soccer

field redone He doesntknow everything about it yet but he wants to put in for Civic Soccer Field to beredone for the VIPs

Mr Ester announced Ms Fickau and the Senior Center will be having a Made in Michigan Event in

September They will run the food tent and the Hockey Association will run the beer tent

Mr Nicholson thanked everyone for the election and thanked Mr Jonassen for all his years of service

Mr Ester said this group has done a lot of great things and has a lot of potential We need to advocatemore in the City The seawall is a perfect example Mayor and Council have tough jobs but we need toadvocate for Parks and Recreation We need to invite the next City Manager here and talk about the

millage There is agood possibility that Mr Bing will attend a Council Meeting on our behalf to discusshow cutting the Parks and Recreation has an adverse effect Going forward there will always be

disagreements but we need to stick together as a team and advocate There is no other community inMacomb County that has the facilities that we have Our facilities are starting to fall apart and we need tostart putting money into them It is called asset protection

AUDIENCE PARTICIPATION None

ADJOURNMENT

Motion by Mr Paladino seconded by Councilman Tiseo to adjourn the meeting at pm

THE PRECEDING MINUTES ARE A SYNOPSIS OF A PARKS AND RECREATION COMMISSIONMEETING AND DO NOT REPRESENT A VERBATIM RECORD

Page

MINUTES OF THE CITYOFSTCLAIR SHORES

PARKS AND RECREATION COMMISSION

SEPTEMBER

PRESENT Shawn Nicholson

Lillian Bate

Joe Kowalski

Matt CrippenDoug Damm

Anthony Tiseo Councilman pm

ABSENT Dan Desantis Excused

JohnJonassenExcusedGerrit Ketelhut

Dana Paladino Excused

Robert Pylar Excused

ALSO PRESENT Greg Esler

RECORDING SECRETARY Ayla Klein

CALL TO ORDER

The meeting was called to order at pm

Mr Nicholson said we donthave a quorum so we cantvote on any motions

DIRECTORSREPORT

a Ben Spencer Volunteer

Mr Esler introduced Mr Spencer He has known Mr Spencer for a long time Mr Spencer has been a

big ambassador for the City Mr Spencer lives next door to VeteransMemorial Park and he took it uponhimself to look over the park because it was getting vandalized Since Mr Spencer has looked over the

park it has gotten better and the vandalism has stopped Mr Spencer has retired and wants to volunteer

by taking pictures and videos of events Mr Esler said Mr Spencerswork is outstanding

Mr Spencer gave a brief history of himself He said he was born and raised in St Clair Shores He

moved to Traverse City for a period of time A friend of his started a business in St Clair Shores and

asked him to run the sales program in the business The business was eventually moved to EastpointeThey manufacture food thermometers fire extinguisher gauges industrial thermometers etc They have

a marine section that does the internals for tachometers and speedometers He figured it was time to

retire and he called Mr Esler to tell him that he wanted to volunteer for the City He is glad to be here

and he can spend of his time volunteering for the City

Mr Esler stated that Mr Spencer filmed the pool and he got a lot of great shots He said Mr Spencercan film hockey opening day

Page

The Board members introduced themselves to Mr Spencer

b Hall ofFame

Mr Nicholson said he and Mr Crippen have been discussing ideas for the Hall of Fame Mr Nicholson

passed out information to the Board members about Creating the SCS Athletic Hall of Fame and the

SCS Athletic Hall of Fame Proposal He broke the process down into three different stages as

follows

Introduction andPreassessment An Athletic Hall of Fame for the City ofSt Clair Shores is to

honor outstanding individuals who either excelled in athletics while attending our schools playedwithin our local associations orplayed a vital role in improving the athletic department

Program Development Starting an Athletic Hall of Fame requires months ofplanning with

significant input from the Parks and Recreation Department Parks and Recreation Commissionlocal associations athletic alumni from district schools athletic alumni from local associationsand the community

The first stage is getting the support from the City administration A proposal wasmade at the

August Parks and Recreation Commission meeting with the idea offorming an Athletic Hall

ofFame The Athletic Hall ofFame is a way to promote excellence and citizenship to the entire

athletic community

The following recommendations were made to ensure full support from the communityDiscussion and vote of the Parks and Recreation Commission if this is a task that the

commission would like to supportEstablish basic guidelines for the programGain support of City administration local schools and City athletic associations

The second stage involves the Parks and Recreation Commission to establish basic Athletic

Hall ofFame guidelines

Discussion and completion ofbasic Athletic Hall of Fame guidelines will be done at the

monthly Parks and Recreation commission meeting with the Hall of Fame being listed on

the agenda The Parks and Recreation Commission will decide the followingWho is on the selection committee and the number of appointeesTarget date for the first ceremonyFirst run at the Selection Process

Location of the Hall ofFame

Budget for the Hall ofFame

The third stage is a rough draft proposal for the Athletic Hall ofFame

This completed proposal would then be proposed to the Selection Committee members for inputand recommendations The following starts the proposal

SCS Athletic Hall ofFame Proposal

Page

Purpose To establish a method for honoring past St Clair Shores athletes individuals and

teams who have made a positive impact on the local community and to provide role models for

todaysathletes As a result there will be an increased awareness andpride in St Clair Shores

athletes ofthe past and present

Selection Committee The Selection Committee would be comprised of nine adults who would

serve for a two year term in the following positionsAthletic Director or appointee for each School District

City Council Parks and Recreation liaison

DirectorofParks and Recreation

DirectorofParks and Recreation appointeeParks and Recreation Commission active members

Appointee by the Mayor of SCS

The Chairperson ofthe Hall ofFame Selection Committee will be decided by the nine

members listed above

The SCS Parks and Recreation Department will work with the Selection Committee to

complete following tasks

Media Communicate with the local media about the induction ofmembers to the Athletic Hall

of Fame

Banquet Locate a restaurant and arrange for the dinner

Awards Purchase the plaques for the event

Secretary Record and present the minutes of each meetingTreasurer Arrange all financial aspects ofthis projectNominationsAdvertise and distribute the necessary forms each year to the appropriategroups so that nominations can be made

Hose Greet the individuals and coordinate the ceremony

Target Date The Induction Ceremony will be held yearly between February rrand March

with the first ceremony schedule for

Selection Process To honor outstanding individuals who either excelled in athletics while

attending our schools played within our local associations orplayed a vital role in improvingthe athletic department

Nomination Process Candidates maybe nominated from March St until October St of the

yearprior to the induction ceremony A nomination form can be obtained from the SCS

Parks and Recreation Department or from filling out the online form from the City Website

In order for a candidate to be nominated the entire form must be completely filled out and

returned to the Parks and Recreation Department or submitted online prior to Octobersr

Eligibility Process

To be proposed at the New Parks and Recreation Commission meeting

Induction Process

To be proposed at the new Parks and Recreation Commission meeting

Page

Location ofHall of Fame

To be located in the lobby of SCS Civic Arena on the west wall between the Youth Fitness

Center and fhe first pillar ofthe concession area Renovation to this area needs to be

completed prior to first ceremony

BudgetThe Athletic Hall of Fame will beselffunded The funds will come from the yearly inductions

banquet Initial startup costs will be obtained and managed by the Parks and Recreation

DepartmentPurchase oftwo plaques for each inductee will be paid with the funds from the

banquets One will be given to the inductee and the otherplaced in the permanentlocation in the main gym lobbyThe cost of the inducteesmeal and guest will be included

All guests attending the banquet will pay for their own dinners

Mr Ester informed the Board that he contacted the Lake Shore Athletics Director and he said he would be

honored to do it The Lake Shore Athletics Director said that he would be able to attend some meetingsAn email was forwarded to the Athletics Directors for the other two school districts

Mr Nicholson added that the first people on the committee will have most of the work in the beginningHe said the Parks and Recreation Department staff would need to assist with the banquet mediaawards secretary treasurer nominations etc The nine committee members will determine the criteria

that will be on the form The Parks and Recreation monthly agenda will have a line item to discuss the

Hall of Fame then we will roll the criteria to the nine member committee to take over

Discussion was held on if the Hall of Fame should include teams and the Board agreed that it would

include teams It was mentioned that the individual would not need to live in the City It was mentioned

that it would need to be advertised very well

Mr Damm said he thinks the nomination period is a little long and suggested that it be a shorter time

Councilman Tiseo said that he thinks it is important how many years someone has been involved in the

community

Mr Nicholson asked the Board members to work on the eligibility and induction process

Mr Ester stated that the goal will be to make a to minute presentation to Council after everything is

decided

Councilman Tiseo asked what happens if several years down the road out of the people nominated no

one meets the criteria

The Board agreed that that is a good point to keep in consideration when forming the criteria

Achievements special awards contributions etc would all be on the form Special Needs athletes would

be included

Mr Damm added that there has to be some kind of criteria but it has to be loose criteria

Page

Mr Nicholson asked the Board members to write down some ideas about the eligibility process The

eligibility process involves filling out a form and the nine person committee evaluating the forms The

induction process involves how the nine people will make their decision He explained to keep it from

being political he thinks it would be a good idea not to choose associations because there are so many of

them

Mr Kowalski discussed the budget and how the information handed out states that the Hall of Fame

would beselffunded He mentioned that there will need to be start up costs the first year

Mr Ester stated that everything will be done through the Finance Department He feels that he can getsponsors to help get it started the first year

Mr Kowalski explained that when people make donations the majority of people want to donate to a

charitable foundation that they can get tax deductions for He suggested creating a c A c can

be established as start up and you wouldntneed five years of records He said the Board members

would need to be appointed in order for Mr Ester to have control Mr Kowalski said he looked into it andit has been practiced many times in different cities It would be a Parks and Recreation Foundation to

help the fundraising efforts of the Board He said the c cannot be involved in politics and he gave

examples of how there cannot be any political activities

Mr Ester stated an example of how the Special Needs Program is a line item in the budget and the Citycannot touch any donations made to the Special Needs Program

Made in Michigan Festival

Ms Fickau announced that this week the Senior Center starts selling apple pies She said the HockeyAssociation and Atwater Brewery will be hosting a beer garden This is the one of the biggest festival ofthis kind in this area The Made in Michigan Festival is expanding and has grown even bigger this yearThis is the first year that people have been calling to get involved She mentioned that there is a

barbeque cook off and there will be certified judges There will be a balloon artist face painter vendorsfood etc She said they didntrealize that Little Mack wasgoing to be torn up so they have shuttles thatwill shuttle people from South Lake High School She mentioned some of the food vendors that will be

present and said the beer garden will be on Friday and Saturday until pm Apple pies go on sale this

Wednesday They have pie partners who have donated apples sugars etc They are selling piepackets for

c Blossom Heath

Mr Ester said AEW is involved now and Mr Spencer took some pictures of the seawall The seawall has

gotten even worse He and AEW will be doing a presentation to the Mayor and Council at the Council

Study Session on Monday September

Mr Nicholson added that the seawall that was the worst part was on the bay side

Mr Ester said he will invite Mr Smith to the next meeting to get some ideas for a millage Mr Smith is

tentatively scheduled for the next meeting

Page

Mr Esler mentioned that the Civic Arena lost power during the last storm and didntget it back on until

Sunday

Mr Nicholson added that he was at the Civic Arena during the storm and the emergency lights did not goon

Mr Esler stated that Mr Corless will be attending the October meeting also Mr Esler announced that we

are looking into possibly hosting the biggest walleye event in April of next year that would be covered byESPN and would cost about a boat He mentioned that theresa TIFA meeting next Thursday

Mr Nicholson requested to only have Mr Smith or Mr Corless attend Octobersmeeting and not both at

the same time

NEW BUSINESS

Councilman Tiseo said that he asked the Mayor and the Council SubCommittee to allow Parks and

Recreation Commission to have two alternates There are certain times of the year that we cantbe here

and it would help to have two alternates that could vote only when there isnta quorum There are other

boardscommittees that have alternates

Mr Esler announced a free art event on Saturday September put on by Beaumont and the

DIA It will be at Mile Road between am and pm There will be kids activitiesperformances giveaways etc

OLD BUSINESS

Mr Crippen asked Mr Esler if he heard anything about what is going on at St Gertrude

Mr Esler said that he heard that they may let us play baseball for another year

Mr Crippen asked about Chippewa Field

Mr Esler said we are trying to work with AEW but its not going to be until

COMMITTEE REPORTS

Athletics Programs Facilities GroupSoccerDoug Damm and Dan DeSantis

Mr Damm said Waterfront soccer went very well There was good weather and a good turnout

BaseballJohn Jonassen Dana Paladino and Matt Crippen

Coedand WomensSoftball LillianBate

Ms Bate said coedswill start Sunday There are five teams and they are hoping to get a sixth team

Horseshoe Club Bob PylarPage

Hockey and Figure Skating Shawn Nicholson

Mr Nicholson said hockey and figure skating are just getting started

Lakefront Parks Aquatics Facilities

Lac Sainte Claire Harbor Pool Aquatics Doug Damm Chairman

Mr Damm said Lac Sainte Claire Harbor and pool are in the process of getting things closed up for the

season

Mr Esler informed the board that we had great numbers for the pool and the boat wells this year and from

June to August we only had days that wereat least degrees The entire crew is efficient

Blossom Heath Park and Wahby Park Lillian Bate and Dana Paladino

Mr Nicholson said there are still open electrical plates on the Wahby Park columns

Mr Damm mentioned that the soccer leagues took their pictures at Wahby Park and the photographersloved it There were approximately people there and most of them saw the park for the first time

VeteransMemorial Park Joe Kowalski

Neighborhood Parks and Recreation

Alexander Park Blackburn Park Brys Park Champine Park Frederick Park Fresard ParkGaffke Park Kaufman Park Welsh Park and the Skate Park in progress Councilman

Tiseo

Councilman Tiseo said there has been downed trees that will take some time to remove He mentioned

that we need to get someone to paint the swings benches etc

Mr Damm said that we are trying to get the Adopt a Park Program volunteers together to start next

year

Councilman Tiseo mentioned that last year he brought it up to Council that he wanted to make it possibleto skate on the pond He would also like to have the park lit up by having strands of white lights in the

trees He thinks it would be nice to have it lit up all winter long and have skating in the park

Recreation and Instruction ProgramsSenior Liaison Dana Paladino

Special Needs Program Bob Pylar

OPEN DISCUSSION

Mr Kowalski asked if Mr Smith is going to come next month and if there is any preview of what will be

discussed

Page

Mr Esler said we have done nothing in regards to capital Things are falling apart and need to be taken

care of

It was mentioned that there is discussion about having a super millage to cover everything

Mr Nicholson thanked Mr Spencer for coming and for his help with the events in the City

Mr Spencer told the board to let him know if they need him to film or to interview people He said he is

happy to help

Mr Esler had an idea of putting together a montage of what the Parks and Recreation is doing


ADJOURNMENT

Motion by Ms Bate seconded by Mr Crippen to adjourn the meeting at pm

THE PRECEDING MINUTES ARE A SYNOPSIS OF A PARKS AND RECREATION COMMISSIONMEETING AND DO NOT REPRESENT A VERBATIM RECORD

Page

TAX INCREMENT FINANCE AUTHORITY TIFA MINUTES

MEETING HELD THURSDAY SEPTEMBER

GEER CONFERENCE ROOM

JEFFERSON

ST CLAIR SHORES MICHIGAN

PRESENT

TIFA Members

Richard Widgren ChairpersonJoseph Claycomb Vice ChairpersonRichard Albrecht

Tony Bellestri

Joe Dueweke

Paul Ellis

Donna FlahertyPeter Rubino

ABSENT

Frank Benson

Tony Rascano

Verlyn Rebelein

Michael Smith City Manager

ALSO PRESENT

Kip Walby Mayor

Doug Haag Director of FinanceTreasurerKathy Peck Recording Secretary

CALL TOORDERROLLCALL

Chairman Widgren called the meeting to order at pm Roll was called and a quorum was presentMr Rascano Mr Rebelein and Mr Smith asked to be excused from tonightsmeeting SeptemberMotion by Ellis seconded by Claycomb to excuse Mr Rascano Mr Rebelein and MrSmith from tonightsmeeting SeptemberAyes All

Absent Benson Rascano Rebelein Smith

APPROVAL OF MINUTES OF JUNE

Motion by Claycomb seconded by Rubino to approve the minutes of June as amended

Ayes All


VENETIAN FESTIVAL WRAPUP

Ms Flaherty thanked the Board for its financial support which was used for radio and newsprint advertising There

wasa good turnout and the weather cooperated Ms Flaherty personally received positive feedback although she

did hear a few comments about the spacing of events The Air Dog event wasvery well received and brought in

many outsiders as well as locals Various community groups were involved which enhanced the event overall Two

marinas Harbor donated and Miller Marina donated the week before the event The Water Taxi was

very popular Brad Simmons has been asked to assist in finding a major sponsor for next years event Chairman

Widgren thanked Ms Flaherty for her dedication to these types of events Ms Flaherty thanked him and noted

there are many passionate volunteers involved Business has been up this summer along the Nautical Mile

however it is still very challenging

WALLEYE TOURNAMENT NIC SALIS

Mr Salis was invited this evening to discuss the material the Board received in their packets As Chairman Widgrenunderstands it there is an event one of several held during the course of the year that builds up to a

championship The multiple events are held in various venues the organization is seeking consideration for havingan event here in St Clair Shores There are a number of commitments required of the City in order to hold the

event such as lodging amenities facilities meals etc There are two levels of contributions which has

limited exposure to the City or that guarantees TV coverage and other promotional items Statistics say

that communities that hold these types ofevents stand to have million impact Their perspective is that our

City receives recognition and money comes into the City

TIFA BOARD MEETINGSeptember

Page of

Mr Salis owns Island Harbor Marina a family business He also brought the president and vice president of the St

Clair Shores Walleye Club Cabelasis behind this event which adds quality and stature People from all over the

country would be using the fishing dock at Mile Road Lake St Clair is of the Michigan Great Lakes waters with

of the Great lakes fishing Mr Salis referenced a report completed by Macomb County and the Lake St Clair

Tourism Initiative which contained a lot of information however he feels St Clair Shores is barely mentioned and

we are missing the boat on this The Nautical Mile is barely mentioned Mr Salis hopes the Board realizes the

importance of this event St Clair Shores should be the focal point with Canadian waters only a few minutes awaySt Clair Shores is the heartof Lake St Clair He feels these different events would help our case towards getting a

hotel

Next year marks Kiwanis hanniversary and to commemorate the anniversary they plan to hold a fishing event

in Detroit for children with life threatening illnesses Their sponsor is Bass Pro and their plans called for putting a

pond inside the Renaissance Center next August Mr Salis felt it was odd to put a pond inside ofa building when

we are surrounded by beautiful Lake St Clair Mr Salis contacted the Regional Director of Kiwanis who put him in

touch with the local contact who lives in St Clair Shores Mr Salis suggested holding the event at Blossom Heath

Park during the week in August of the Kiwanis Harper Cruise The fishing pier there is tailor made for the event He

had a meeting at Fishboneswith the tournament committee and they are willing to work out lodging details

possibly shuttling people back and forth from Detroit Mr Salis said he would host their registration The

committee researched the area and is very excited Jerry Comfort vice president of the Walleye Club added that

the ProAm Tournament is also interested in coming to St Clair Shores Lake St Clair is a gold mine and the fisheryis outstanding Their club has members and they would be happy to help out in any way Rich Benson

president of the Walleye Club added that boating and fishing is not a cheap sport he typically spends in

a weekend fishing here Every weekend you see license plates from so many states at the Mile ramp We need to

attract the fishermen keep them here and let them know what we have available Last year Lake St Clair was

recognized for the best Bass and Muskie fishing in the country

Chairman Widgren stated he would like to reduce thistoabusiness plan These are things the Board needs to do in

a certain time frame examine the options and make a judgment about what the commitment is in labor and other

additional costs and to decide ifTIFA will participate and how much money would be allocated Mr Salis repliedthat he appreciated the Boardsconcern about discussing this at length however Cabelasneeds to announce their

tour by the end of this month Mr Ellis said he liked the fact it is a twodayevent It was noted that most of the

fishermen actually are here for a week because they test out the waters and look for good spots They estimate

the Walleye Tournament will draw between boats MrSalisand the Walleye Club members left the

meeting at pm A special meeting will be called soon

Mayor Walby has driven a cart the last two years for the Bass Tournament He thinks it is a great event but he did

notice when they are done fishing it seems the fishermen just drive away Typically they do not buy gas from the

marinas because they fill up beforehand in order not to lose any time in the fishing competition They use motels in

Roseville and their restaurants because they have no place to leave their boats On the flip side Chairman Widgrensaid the TV coverage is likely to entice people to our area and it would be exposure to the Nautical Mile with the

hopes they want to come back here Mr Albrecht asked why they could not keep their trailer and boats overnightsecurity could be hired If they leave the boat here it would make it easier for them to travel to restaurants etc It

was suggested to swap tournaments and see if the Walleye Tournament is more lucrative for the City Mr

Claycomb noted that he has been down to the fishing pier and there are major problems with the seawall MayorWalby replied they have AEW coming into do a study Repairs were done but they have not held The docks were

poorly designed to begin with

WATER TAXI AND CRAWL THE MILE WEBSITE Petitioner withdrew his request to appear before the Board at this

time He is currently working out more details and may ask to be put back on the Agenda in the future The trial

run this summer went very well for the Water Taxi

BLOSSOM HEATH SEA WALL

TIFA BOARD MEETINGSeptember

Page of

Mayor Walby showed the Board pictures of the sea wall and how it is caving in There is feet of seawall and at

least of it is in a bad way Engineering says it is all going to go it is just a matter of time Itwill need tie backs

and all of the road will need to be torn up This is a big problem and is on the Sept City Council Study Session

Agenda and the Mayor wanted the Board to be aware of it Everyone knows the bathrooms there are a disaster

and the Mayor hopes to come away from the Study Session with a committee to look at Blossom Heath and fixing it

up The ramp there is also not designed correctly As for the Blossom Heath building itself there is a new manager

coming on board as ofJanuary The bar will be redone and in painting will go into the building Theyhope to add a bridesroom and fix up the smaller room for showers The work done on the roof was greatlyappreciated

Mayor Walby stated he and Councilman Rubino met with another developer and they hope to come before TIFA at

the October meeting to speak to the board Blossom Heath Update will be on the October Agenda Chairman

Widgren asked Mayor Walby if a laundry sheet regarding Blossom Heath could be put together It would be helpfulto the Board if they have an estimate to look at Mayor Walby feels it may be less than to spruce up the

landscaping They would like to spruce it up and give it a good appearance

Mr Ellis asked if anyone has talked to the DNR about the boat ramp They have a set system in place with precastcement slabs It was agreed it would be great to have them at Blossom Heath Perhaps the idea can be used and

the work can be done ourselves

TREASURERSREPORTFINANCIAL STATEMENTPAYMENT OF BILLS

Mr Ellis stated there was a lot of activity There were no questionsMotion by Claycomb seconded by Flaherty to receive and file the Financial Statement dated August

Ayes All


The bills were reviewed Ms Flaherty asked about the invoice and it was thought that the basket had been

replaced due to an accident and needed to be painted Ms Flaherty wasdisappointed in the quality of the flowers

in the baskets and did not feel they were worth the money Other communities baskets are so much fuller It was

noted that our baskets are watered regularly Mr Rubino suggested checking with SoullieresChairman Widgrensuggested reaching out to the local nurseries so they can see what is there now and what the Board is so unhappywith It was noted the Board does not actually make the final decision regarding bids Ms Flaherty was asked to

get information about summer baskets and Christmas greens Mr Rubino suggested she call Mr Smith next week

and work with him on this It was noted that Landscape Services bills name Wahby Park but state N of Mile

when it should say S of Mile Mr Claycomb thought there were colored lights one time in the fountains He

thought it improved the look and added ambience to the whole area Mr Ellis thought perhaps the colored lightswere problematic or got corroded Mr Claycomb added that the lights are shut down in the fall and are not on in

the winter It is not known if the lights are tied to the pumps in any wayMotion by Rubino seconded by Flaherty to approve the Invoicesasfollows

Anderson Morris Construction

BobsSpecialty Company Inc

City of SCS Admin Fee June

City of SCS Admin Fee JulyCity of SCS Admin Fee AugustCity of SCS Admin Fee SeptemberComcastWiFiWahby ParkJulyComcastWiFiWahby ParkAugustComcastWiFiWahby ParkSeptemberEckertsGreenhouse

TIFABARD MEETING

SeptemberPage of

EckertsGreenhouse

HO Irrigation Inc

HO Irrigation Inc

HO Irrigation Inc

HO Irrigation Inc

HO Irrigation Inc

Landscape Services

Landscape Services

Landscape Services

Landscape Services

Landscape Services

Landscape Services

Landscape Services

Landscape Services

Water FundWahby Park S

Water FundNM E SprinklerWater FundWahby Park N

NMMA Venetian Festival DonationTota I

Ayes All


Mr Bellestri gave an update from Mr Rascano The lighthouse is going well with the Kennedy Middle School

students and the project should be finished soon They need to know where to install it in Wahby Park and theyasked for a plaque stating the students participation


ADJOURNMENT

Motion by Dueweke seconded by Ellis adjourn the meeting at pm

Ayes All


TIFA BOARD MEETING

SeptemberPage of

MINUTES

WATER RESOURCES ADVISORY BOARD

A meeting of the Water Resources Advisory Board held on Tuesday September at pminthe Geer Conference Room at City Hall Jefferson Circle Drive St Clair Shores Michigan

PRESENT

Chairman Joe Claycomb

Commissioners Warren Danford

Ronald DestAI Fincham

Robert KrompaticMichael Monaghan Alternate

Joe St John

Kevin Stripling

ALSO PRESENT

Glenn Sexton Building Official

Ayla Klein Recording Secretary

Dennis Barton Lakeshore Marine Unlimited

Barry Boudreaux BC Marine

Paul Bowshen Lakecrest

Donna Mead LakecrestRon and Mary Stebbeds Lakecrest

CALL TO ORDER

Claycomb called the meeting to order at pm

ROLL CALL

Roll call was taken and a quorum was present

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited by those in attendance

APPROVAL OF JUNE MEETING MINUTES

Claycomb said the words in boat well were repeated twice in the motion on page

Krompatic made a motion supported by Fincham to approve the June meeting minutes as

corrected

AYES All

WATER RESOURCES AND ADVISORY BOARD MEETING OF SEPTEMBER

Page

Claycomb asked if the drawings were submitted for Lake Case

Sexton said the required drawings were submitted

Canal Case Donna Mead Lakecrest Catwalk between canal pilings for ease of

access during loading and unloading when water is low Tabled from August

Claycomb asked the homeowner what the plan is for what they are doing

Mr Bowshen Lakecrest explained that the dock is used for loading or unloading when they go out on

the lake He said eventually they put it back in the boat well He said years ago they werentable to get on or

off the boat easily so they put in a catwalk The catwalk has been there for years now They purchased the

home in

Krompatic asked if prior to this taking place was there anything on record ofany objections

Sexton explained that this came in as a complaint this year as part of other issues that came up

Danford asked for clarification that this catwalk is about one footwide and has been there for seven yearsand now its a problem and an application had to be submitted

Sexton replied yes because it was never approved by the Board

Ms Stebbeds Lakecrest said that the catwalk has been there for about four years She has

complained to the City before because shesunable to get her boat in and out She attended two Water

Resource and Advisory Board meetings in and She was told to get a survey done so she paid to

have a survey done She wants the catwalk moved further down because the neighborsboat is blockingtheir boat well

Sexton said the complaint about the boat is investigated by the Police Department because it involves a

licensed vehicle

Mr Bowshen said that his boat does not stick out four feet onto their property He said he is willing to turn hisboat around

Claycomb mentioned that it is currentlyzoffthe property line If they removed a board then you will be at

least offthe property line

Sexton mentioned that this is two separate issues This Board can address the issue about the structure butthe Police will have to address the parking issue

Mr Stebbeds stated that what they are proposing does not meet the requirements of the ordinance

Stripling said he counted at least four pilings and he doesntunderstand how the catwalk would be supportedif the board is cut

Monaghan said it would still get supported by the inside piling He asked if this needs a permit if it is not

going into navigable waters

Sexton clarified that it does since it is a permanent structure

Krompatic stated that he doesntsee how the catwalk interferes with the neighbor getting their boat in and

out We are dealing with the structure The issue with the boat being parked acertain way is a Police issue


Page

Mr Stebbeds stated that hewants Mr Bowshen to move the catwalk so that his boat will not be blocked byMr Bowhensboat

Mr Bowshen said he will pull the boat around and turn it degrees He said they will offload from thefront That way it is no way near their property line

Danford made a motion supported by Stripling to approve Canal Case LakecrestCatwalk between canal pilings for easeofaccess during loading and unloading when water is lowwith the stipulation that it will be put back from the property line Tabled from August

AYES All

Canal Case Lakeshores Marine Unlimited on behalf of Letha M Black BayviewInstall ofnew seawall

Claycomb asked what the difference will be in the height of the old seawall and the new seawall or if it will be

matching

Mr Barton Lakeshore Marine Unlimited replied that the new seawall will be to higher than the oldseawall

Claycomb mentioned that a hold harmless agreement will need to be signed by the homeowner

Danford asked Mr Barton to explain how the new seawall will be cut and tied in

Mr Barton explained how the new seawall will be cut and how he will tie into the neighborswall

Stripling asked if the three pilings there will be replaced

Ms Black said that the pilings will be replaced

Krompatic made a motion supported by Fincham to approve Canal Case BayviewInstall ofnew seawall as written with the addition ofa hold harmless agreement for the elevation

AYES All

Canal Case Maritime Corporation on behalf ofGregory Koch Wildwood Installone boat hoist into existing boat slip

Danford made a motion supported by Fincham toTABLE Canal Case WildwoodInstall one boat hoist into existing boat slip the petitioner andor representative was not present

AYES All

ANY OTHER BUSINESS THAT MAY PROPERLY COME BEFORE THE BOARD

Sexton said Barry Boudreaux BC Marine waspresent because he had some questions regarding a propertyand a project that he will be doing

Mr Boudreaux explained that there is a wide by vacant lot that has some erosion The propertyowner wants to cut into the property by wide off the property line He would make degree angleon the west end and possibly a degree angle on the east end There will be a return on the eastern

WATER RESOURCES ANDADVISORY BOARD MEETING OF SEPTEMBER

Page

most end

It was discussed that it is in the ordinance that he can run offthe property line for length of the boat well

Krompatic suggested that he go by the ordinance and abide by the ordinance

Sexton stated that one thing the Board asks is that the application must be complete and the photographsmust be submitted

Mr Boudreaux replied yes He said they will get the approvals DEQ and Army Corps of Engineers thenreturn before this board

AUDIENCE PARTICIPATION

Ms Stebbeds asked how long Mr Bowshen has to comply

Sexton asked Mr Bowshen how long it would take him to trim the catwalk down and to come into complianceof the from the property line

Mr Bowshen asked for clarification about where the catwalk would need to be cut and removed

It was explained to him that the piling does not have to move and the catwalk cannot extend any further east

from the most eastern edge of the piling than from the property line

Sexton asked him if it could be done in two weeks Mr Bowshen replied yes

Mr Stebbeds said that it will not be from the property line

Sexton reiterated that the Board made the decision that the catwalk cannot extend further east then the

pilings

Fincham referred to the ordinance regarding the parking of the boats It has to be enforced by the Police

Department He said the ordinance is online and under He said this Board does not have the

authority to write tickets

ADJOURNMENT

Danford made a motion supported by Krompatic to adjourn the meeting

AYES All

Meeting adjourned at pm

THE PRECEDING MINUTES ARE A SYNOPSIS OF A WATER RESOURCES ADVISORY BOARDMEETING AND DO NOT REPRESENT A VERBATIM RECORD


Page

ST CLAIR SHORES WATERFRONT ENVIRONMENTAL COMMITTEE

SEPTEMBER MEETING MINUTES

Tuesday September PMat the St Clair Shores Public Library

Members Present Joe St John Mark Balon Mark Hodorek Peter McInnes Christian deRonKathy Nixon Rev Jill Wrubel Steve Kiluk and Councilmember Peter Rubino

Members Absent Nicole Rakozy Erin Stahl Erich Eggert Kevin Hertel and Dave Rubello

Guests Margi Armstong St Clair Shores Cool City Committee Scoutmaster Alan Simmonsand son Ben from Scout Troop Mike Gutow Save Lake St Clair group

The meeting was called to order at pm The pledge of allegiance led by Scout Ben Simmons was recited bythose in attendance and a short quote was read by the Rev Jill Joe read the Committees mission statement

The minutes from the August th meeting were previously approved by email

Blossom Heath Fishing Pier Cleanup on August volunteers attended bags of wood chips and debris

plus bags of recyclables were collected from the pier Some graffiti in the porta potti was removed This was a jointeffort with the Beautification Commission They may make this one of their annual projects This is aworthwhile event

Student Scholarship Program So far this year the committee has received phone call inquiring aboutthe scholarships and students who are hoping to apply for the scholarships were present at the Cleanup Oureducation representativeteacher Nicole Rakozy is passing the word to her students about the scholarships

KayakCanoe Award Program Mark H dispersed funds to Christian from the corporate grant whichwas deposited into the committees account with the City of St Clair Shores for the purchase of two canoes from

Dunhams which will be given away in the same fashion that the kayaks have been given away last year

Expressway Cleanup held on Saturday September volunteers were present a great turn out

bags of road debris ofwhich bags were recyclables were collected from the and Mile entranceexit ramps

Storm Drain Stenciling Program Scoutmaster Alan Simmons from Troop is doing storm drain stenciling as

his adult leader training conservation project He will be stenciling the storm drains in the Harper and Mile area

which amounts to about storm drains He will be aided by Scout Ben Simmons and other scouts from TroopScout Alex Wielblinski Troop Eagle project has raised from a bottle and can drive to pay for paint usedfor storm drain stenciling the area bordered by Mile Rd to the North Jefferson to the East Mile Rd to the

South and Harper Avenue to the West He has been working on this project over the last weeks and is on schedule

to be finished by this coming Saturday September Both projects are using the generic door hanger fish flier

Community Service resident is also in the process of stenciling area around his house on Gaffke street

Annual Meeting Agenda discussion Possible Speakers were discussed for the annual meeting in January There isan interest in getting scientists to come and talk about algal blooms and the muck in Lake St Clair The cover for theAnnual Report was discussed using multiple project pictures for the cover In addition we discussed taking email

addresses signing people up for our events at the annual meeting since it is always so well attended

Other Comments Updates New Items or Ideasa Aamjiwnaang First Nation reservation tour Joe has not heard back from their Environmental Committeeb Cool City Collaboration update We are working together on the idea of designing and distributing a reusable

shopping bag to be distributed at the Memorial Day parade There is apossibility of support from the Cool CityCommittee for this project The bag cost will be from up for a good looking reusable shopping bagc Margi Armstrong representing Clean Water Action spoke about EPA clarification of the definition of Protected

Waters in the Clean Water Act and how it affects our drinking water Some discussion on this issued Doug Martz held a press conference at a Harrison Township lake home just south of Spillway on AugustDiscussion about the muck and toxic microcystis aeruginosa and the threat to our drinking water was highlightede Mike Gutow from Save Lake St Clair spoke about what they are doing to create an awareness of the muck problemat the north end of the St Clair Shores shoreline and how they can collaborate with our group thru facebook

A lengthy discussion followed Mike stressed awareness Margi education and Joe projects incorporating both

f Attendance roster was turned into the City Clerk Only change was to separate voting members from associates

Next Monthly Meeting Tuesday October at pm at the St Clair Shores Public LibraryThe meeting adjourned around pm

MINUTES OF THE


ZONING BOARD OF APPEALS

Thursday August

Present Absent

Peter Stellas Randy Pullin excused

William Lince Dominic Calcaterra excused

Duane Michno

Steve Scavone Chairman

Mark Foster Secretary Also Present

Thomas McKenney Calvin Brown City AttorneyLee Bertolo Shantelle Hubbard Recording Secretary

Call to Order

Chairman Scavone called the meeting to order at pmroll was called and a quorum was present The

Pledge ofAllegiance was said by all Secretary Foster instructed the petitioner that it is understood by the

Zoning Board of Appeals that their presence here tonight constitutes that they are a legal representative of the

petitioner and that each statement of intent promise andor pledge made by the petitioner or agent either

orally or in writing shall be a condition ofapproval

It was moved by Commissioner Michno supported by Commissioner Lince to excuse Commissioners

Calcaterra and Pullin from tonightsmeeting August

Ayes All

Absent Pullin Calcaterra

Motion carried

Case No John Filippelli for Nancy Filippelli Liberty St

Re BABCOCKS LAKESIDE SUBDIVISION LOT W FT OF LOT LIBER PAGE

Location South of Nine Mile Rd East of Jefferson

REQUEST Petition to request fora percent total coverage variance and a variancefora foot side yard setback on the eastside

Audience Participation John Filippelli at Blairmoor Ct Grosse Pte Woods MI requesting to

basically build a deck the way it was originally built instead of having the dock towards to the seawall we want

to bring the main level back out to the same spot Mr Scavone what brought you here today what was the

issue with the prior deck Mr Filippelli that deck has been ripped out by the person who put in the seawall

We applied for a permit to reconstruct the deck

Audience Participation None

Correspondence Two letters in the file from William Joan Koerber Liberty Fran SylvestriLiberty St

Zoning Board of AppealsAugust

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Mr Filippeli stated to Commissioner McKenney that this is his mothershouse and he does not reside there

Commissioner McKenney questioned Mr Filippelli inquiring if the pictures that they have is the same deck as

before Mr Filippelli stated that the deck with the chairs on it is the neighborsdeck showing the deck and

that it is going to the seawall Commissioner McKenney stated your mothersdeck was that way prior to the

seawall which is the same way that you are proposing Mr Filippelli replied yes with the exception on the

east part of the deck comes out like the original deck She just wants to propose a deck to the seawall Your

father is an elderly and in a wheelchair and needs taken cared of full time He has easy access the way that itwill be

Commissioner Michno because of the wheelchair situation it will be raised about a foot Mr Filippelli it will

come up below the threshold Otherwise he would not be able to come out Commissioner Scavone you are

not going to extend out past the seawall Mr Filippeli stated no Commissioner Scavone is there a railingbeing put around the deck And what type of railing will there be Mr Filippeli stated the type of railing would

either be a vinyl rail my mother has not decided but before it was a solid cedar top with aluminum rails Mymother needs the rails she will easily fall of the deck Commissioner Scavone has the other neighbors been

notified ofthe rails and also is there an association Mr Filippelli stated yes they have and there is no

association Most of the houses have railings Commissioner McKenney will the rails be easy to see throughnothing solid Mr Filippelli stated it will be spindle

Commissioner Michno motion to approve the request supported by Commissioner McKenney fora

percent total coverage variance and a variance fora foot side yard setback on the eastside with the

exception that it not be solid The hardship is that it is a smaller lot and being it is a medical situation

Ayes All

Motion carried

Other Business

Approval of minutes from the July ZBA meeting

It was moved by Commissioner Michno supported by Commissioner Stellas to approve theminutes from July

Ayes All

Motion Carried

Adjournment

Itwas moved by Commissioner Stellas supported by Commissioner Foster to adjourn the

meeting at pm

Ayes All

Motion Carried

Zoning Board ofAppealsAugust

Page of


From Michael E Smith City ManagerSubject Request to enter Closed Session as permitted by State Statute MCLA

Section e

Prepared bv Mary A Kotowski MMC CMMC City Clerk


I recommend the Council move to enter Closed Session as permitted by State Statute

MCLA Section e Gaddy v St Clair Shores

Council Action


Member that the recommendation of the City Manager be approved to

enter closed session as permitted by State Statute MCLA Section e Gaddy v

St Clair Shores

October

Page of

Agenda Monday October - St. Clair Shores, MI

Documents

Transcript of Agenda Monday October - St. Clair Shores, MI