9701 Activation Procedures for LANTAREA IMAT

9701 Activation Procedures for LANTAREA IMAT

P 251743Z FEB 05 ZYB FM COMLANTAREA COGARD PORTSMOUTH VA//AMR// TO ALLCOGARD LANT INFO COMPACAREA COGARD ALAMEDA CA//PM// BTUNCLAS //N16465// SUBJ: LANTAREA INCIDENT MANAGEMENT ASSIST TEAM (IMAT) ACTIVATIONPROCEDURES(A) COMDTINST 3120.15, ENCL (3) (B) LANTAREA STANDARD OPERATING PROCEDURES (SOP)

1. ALL UNITS ARE REMINDED OF THE AVAILABILITY OF THE IMAT AS A VALUABLE SUPPORT RESOURCE IN RESPONDING TO ANY TYPE OF MAJOR INCIDENT OR PLANNED EVENT, AS DISCUSSED IN REF (A). THE IMAT FEATURES ALTERNATING DUTY TEAMS OF APPROXIMATELY 25 MEMBERS EACH, TRAINED IN SPECIFIC INCIDENT COMMAND ROLES, AND AVAILABLE TO DEPLOY ON APPROXIMATELY 12-HOUR NOTICE. THE IMAT, AS A COMMAND AND CONTROL RESOURCE, CAN PROVIDE EXPERT WATCH RELIEF FOR EXTENDED COMMAND POST OPERATIONS AND CAN FURTHER TRAIN AND MENTOR UNIT PERSONNEL ON USING THE NIMS ICS PLANNING PROCESS. WHEN DEPLOYED, THE IMAT WORKS FOR THE INCIDENT COMMANDER OR UNIFIED COMMAND.

2. REQUESTS FOR IMAT ACTIVATION FOR PLANNED MAJOR EVENTS MUST BE RECEIVED NLT 45 DAYS PRIOR TO THE EVENT. SUBMIT REQUEST BY MESSAGE TO LANTAREA (AMR/ACC). RESPONSE REQUESTS FOR IMAT ACTIVATION FOR ACTUAL INCIDENTS MAY BE MADE VIA PHONCON TO THE LANTAREA COMMAND CENTER (ACC) AT (757)398-6390, FOLLOWED BY MESSAGE TRAFFIC. EITHER TYPE OF REQUEST MUST CONTAIN THE FOLLOWING AT A MINIMUM:

A. STATE REQUEST FOR DEPLOYMENT OF THE IMAT.

B. A DESCRIPTION OF THE INCIDENT/EVENT - SIZE, RELATIVE COMPLEXITY, ETC.

C. IF LESS THAN A FULL TEAM IS REQUESTED, SPECIFIC POSITIONS DESIRED (COMMANDS ARE STRONGLY ENCOURAGED TO REQUEST A FULL 25 MBR TEAM TO EASE THE BURDEN ON THE RESPONDING UNIT'S PSNL AND ALLOW THEM TO CONTINUE NORMAL DUTIES).

D. ESTIMATED LENGTH OF REQUESTED DEPLOYMENT (PER REF (B), IMAT DEPLOYMENTS ARE TYPICALLY UP TO 21 DAYS).

E. FUNDING SOURCE, IF AVAILABLE, FOR DEPLOYMENT COSTS (E.G. OSLTF, CERCLA, ETC). THE IMAT IS AVAILABLE FOR UNFUNDED OCCURANCES, SUCH AS MAJOR SAR OR AMIO EVENTS.

3. PRIMARY POC FOR THE IMAT IS LCDR DAVE PIERCE, IMAT MANAGER, AT (757) 398-7770 OR ALTERNATE POC MR CHRIS DOANE, IMAT COORDINATOR, AT (757) 398-6638.

4. INTERNET RELEASE AUTHORIZED. BTNNNN

9702 Media Analysis Worksheet

JOINT INFORMATION CENTERMEDIA ANALYSIS WORKSHEET

Date:_____/______/_______

Media Outlet Name: ___________________________________________________________________

Current Release: _____________________________________________________________________

Daily Broadcast Times: ________________________________________________________________

(If recorded please mark Y or N after time.)

Daily Coverage Synopsis____ __________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Issues_______________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Inaccuracies__________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

View Points__________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Fixes _______________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Who Replied to_______________________________________________________________________

9703 Joint Information Center Query Record

JOINT INFORMATION CENTER QUERY RECORD

Person Calling:_______________________________________________________________________

Date / Time of Call: ___________________________________________________________________

Organization: ________________________________________________________________________

Phone Number:_______________________________________________________________________

Fax: ________________________________________________________________________________

Address: ____________________________________________________________________________

____________________________________________________________________________________

Inquiry: _____________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Deadline: ____________________________________________________________________________

Person taking call:_____________________________________________________________________

Reply made by:

_____________________________________________________________________________________

Date / Time

_____________________________________________________________________________________

Reply:

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

9704 Medical Plan for Radiological Incident in Delaware

TREATMENT CENTER FOR RADIATION EXPOSURE IN THE STATE OF DELAWARE

MEDICAL PLAN1. Incident Name

Radiation ReleaseDelaware

2. Date Prepared 3. Time Prepared 4. Operational Period

5. Hospitals

Name Address Travel Time Air Ground Phone

HelipadYes No

Christiana Hospital 4755 Ogletown-Station Rd. Newark, DE

302-733-1000 X

Wilmington Hospital501 W.14th St Wilmington, DE

215-481-2000 X

6. Medical Emergency Procedures

Medical personnel to attend to the needs of personnel suffering from the effects of acute exposure to radiation or whose exposure has exceeded 5 mrems per hour. Also personnel who have ingested or inhaled radioactive material exceeding 50 % of the TLV should be given an Acute Exposure Exam with the Information entered on the Acute Exposure Form

(CG-5447A) and physical examination forms DD 2807-1 and 2808. Document all incident related injuries/illnesses

Safety and Occupational Health Coordinator (SOHC) and/or Safety Petty Officer will collect the Thermoluminescent dosimeters (TLD film badges) from the Group Supervisors (North, South and Air Ops Safety Zone Group) enforcing the safety zone and the Emergency Worker Radiological Exposure Records immediately following a radiation release incident or in the event that the limits of exposure (5 mrems per hour) are exceeded. Send them to the NJ Radiological Calibration Lab, Princeton, NJ (609-924-5650), to be read, copies of the Emergency Worker Radiological Exposure Records will be given to the HS1.

Medical Personnel to evaluate any personnel for acute exposure to radiation levels 5 mrems per hour and above or who have ingested or inhaled radioactive material exceeding 50% of the TLV and send them to Health Mark at the Methodist Hospital, Broad St. Philadelphia. Any personnel suffering symptoms of acute exposure (i.e. nausea, vomiting, dizziness, burns, etc.) or have been exposed to radiation levels exceeding 100 mrems per hour will be immediately sent to the nearest hospital that is able to treat radiation exposure. Levels of exposure will be recorded on the Emergency Worker Radiological Exposure Record.

In the event of a radiological incident contact the Command Duty Officer (CDO) to gain access to the medical spaces to obtain the Potassium Iodide (KI) tablets. The key to the medical spaces will be kept in lock box at the front desk. The KI tablets will be kept in medical until such an incident occurs. and will be taken only with the approval of the

Se ctor Delaware Bay Medical Officer. (See attachment for instructions in the use and side effects of the KI Tablets.)

Communicate any and all loss or degradation of medical services/resources to the Incident Commander (IC)

ICS 206Page 1 of 2

9704 Medical Plan for Radiological Incident in Delaware

TREATMENT CENTER FOR RADIATION EXPOSURE IN THE STATE OF DELAWARE

Note: For acute dosages of 5 to 100 mrems per hour there are generally no observable effects, however personnel should be examined for any changes in blood chemistry, 100% recovery expected within 24 hours. For exposure of 100 mrems personnel may experience vomiting, fatigue, loss of appetite and moderate blood changes, 100% recovery expected within one week. Doses of 200 mrems or more will require recovery of up to one year and in some cases could be lethal.

7. Prepared by (Medical Unit Leader) 8. Reviewed by (Safety Officer)

ICS 206 Page 2 of 2

9705 Medical Plan for Radiological Incident in New Jersey

TREATMENT CENTER FOR RADIATION EXPOSURE IN THE STATE OF NEW JERSEY

MEDICAL PLAN 1. Incident Name

Radiation Release New Jersey


5. Hospitals


HelipadYes No

Memorial Hospital of Salem County

310 Woodstown Rd Salem, NJ (Salem County)

856-935-1000 X

Southern Ocean County Hospital

1140 West Bay Ave (Rt. 72) Manhawkin, NJ (Ocean County)

609-978-8900 Ext. 2205

X

Community Medical Center 99 Highway 37 West Toms River, NJ (Ocean, County)

732-557-8000 X

Burdette Tomlin Hospital Rt. 1 Stone Harbor Blvd. Cape May County Court House (Cape May County)

609-463-2000 X

Kessler Memorial HospitalWhite Horse Pike Hammonton, NJ (Camden County)

609-561-6700 X

Helen Fuld Medical Center 720 Brunswick Ave Trenton, NJ (Mercer County)

609-394-6000 X

Bayshore Community Hospital

727 North Beers St. Holmdel, NJ (Monmouth County)

908-739-5900 X

Shore Memorial Hospital 1 East New York Ave Somers Point, NJ (Atlantic County)

609-653-3500 outbound

X

Memorial Hospital of Burlington County

175 Madison Ave Mount Holly, NJ (Burlington County)

609-267-0700 X

Monmouth Medical Center 300 Second Ave Long Branch

908-222-5200 X


9705 Medical Plan for Radiological Incident in New Jersey

TREATMENT CENTER FOR RADIATION EXPOSURE IN THE STATE OF NEW JERSEY





In the event of a radiological incident contact the Command Duty Officer (CDO) to gain access to the medical spaces to obtain the Potassium Iodide (KI) tablets. The key to the medical spaces will be kept in lock box at the front desk. The KI tablets will be kept in medical until such an incident occurs. and will be taken only with the approval of the

Sector Delaware Bay Medical Officer. (See attachment for instructions in the use and side effects of the KI Tablets.)


Note: For acute dosages of 5 to 100 mrems per hour there are generally no observableeffects, however personnel should be examined for any changes in blood chemistry,100% recovery expected within 24 hours. For exposure of 100 mrems personnel mayexperience vomiting, fatigue, loss of appetite and moderate blood changes, 100%recovery expected within one week. Doses of 200 mrems or more will require recovery of up to one year and in some cases could be lethal.


ICS 206Page 1 of 2

ICS 206Page 2 of 2

9706 Medical Plan for Radiological Incident in Pennsylvania

TREATMENT CENTER FOR RADIATION EXPOSURE IN THE STATE OF PENNSYLVANIA

MEDICAL PLAN1. Incident Name

Radiation ReleasePennsylvania


5. Hospitals


HelipadYes No

Brandywine Hospital 201 Reeceville Rd Coatesville, PA (Chester County)

610-383-8000 X

Abington Hospital 1200 Old York RdAbington, PA (Montgomery County)

215-481-2000 X

Lehigh Valley Hospital1200 S. Cedar Crest Blvd Allentown, PA (Lehigh County)

610-402-8000 X

Holy Redeemer Hospital1648 Huntington Pike Meadowbrook, PA (Montgomery Cty)

215-947-3000 X

Reading Area Hospitaland Medical Center

Sixth Ave and Spruce St Reading,PA (Berks County)

610-988-8000 X






In the event of a radiological incident contact the Command Duty Officer (CDO) to gain access to the medical spaces to obtain the Potassium Iodide (KI) tablets. The key to the medical spaces will be kept in lock box at the front desk. The KI tablets will be kept in medical until such an incident occurs. and will be taken only with the approval of the Sector Delaware Bay Medical Officer. (See attachment for instructions in the use and side effects of the KI Tablets.)


ICS 206Page 1 of 2

9706 Medical Plan for Radiological Incident in Pennsylvania

TREATMENT CENTER FOR RADIATION EXPOSURE IN THE STATE OF PENNSYLVANIA

Note: For acute dosages of 5 to 100 mrems per hour there are generally no observable effects, however personnel should be examined for any changes in blood chemistry, 100% recovery expected within 24 hours. For exposure of 100 mrems personnel may experience vomiting, fatigue, loss of appetite and moderate blood changes, 100% recovery expected within one week. Doses of 200 mrems or more will require recovery of up to one year and in some cases could be lethal.


ICS 206Page 2 of 2

INCIDENT OBJECTIVES ICS 202-CG

1. Incident Name

Pre-scripted Template for Significant Oil 2. Operational Period (Date/Time)

From: To: INCIDENT OBJECTIVES

ICS 202-CG 3. Objective(s)

A. Protect responders and public. B. Control the source and minimize the volume of product discharged. C. Contain and recover spilled product. D. Determine oil trajectory and downstream impacts. E. Develop and prioritize strategies to protect resources at risk. F. Conduct pre-impact shore debris removal, if/as appropriate. G. Prepare to recover and rehabilitate impacted wildlife. H. Facilitate resumption of commerce including vessel transit and decontamination plans.

Management Objectives for Initial ICS-233 Open Action Tracker:

• Evaluate adequacy of RP’s initial response, including activation of vessel/facility response plan(s), and/or need/extent of federalized response (Operations).

• Identify impacts to the MTS, cargo flow, or port operations as a result of the incident, and determine short-term recovery strategies (Planning/MTSRU).

• Identify communities at risk, including those directly/indirectly impacted (LOFR). • Evaluate down-stream and inter-state/inter-jurisdictional impacts, and engage public/private

emergency management officials and other interested parties as appropriate (LOFR). • Establish an incident management team that can manage a coordinated response effort

(Planning). • Initiate an aggressive outreach strategy to keep the public, stakeholders and media informed

(PIO/LOFR). • Ensure appropriate financial accounting practices are established and adhered to (Finance).

4. Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)

Command Emphasis: For this operational period, our emphasis will be to conduct safe operations, control the source, and stabilize the situation.

Preserve evidence for incident investigation and ensure close coordination with parallel state/local/federal (i.e. State Police, NTSB, FBI) investigations.

Safety Message: Ensure supervisors take into account crew endurance, crew rotations, and crew

rest.

5. Prepared by: Date/Time

INCIDENT OBJECTIVES ICS 202-CG

1. Incident Name

2. Operational Period (Date/Time) From: To:

Command Direction ICS 202A-CG

3. Key Decisions and Procedures:

� Identify all organizations that need to be represented in the UC. � Identify key Section Chief positions and deputies in the UC from CG or other agencies. � Identify assisting agencies. � Identify support facilities. � Ensure emergency ESA consultations are completed, as necessary. � Define the operational period and hours of operation. � Name the incident. � Delegate authority to staff. � Manage info flow to the media. � Develop resource requesting/ordering and cost accounting processes. � Identify unit of measurement for spill (gallons recommended). � Which IAP software will be used? (USCG uses IMSS). � Which COP/GIS platform will be used? Identify agency/support staff who can support.

ERMA is recommended. 4. Priorities: NCP Priorities:

o Safety of human life must be given the top priority. o Stabilizing the situation to preclude the event from worsening. o The response must use all necessary containment and removal tactics in a coordinated

manner to ensure a timely, effective response that minimizes adverse impact to the environment.

Preserve property. Minimize economical impact.

5. Limitations and Constraints: Weather, sea state/tides, and visibility. Immediately available specialized resources. Multi-jurisdiction. Night operations. Interagency comms. Crew rest/staffing shortfalls. PPE requirements. Public perception.

6. Prepared by: (Planning Section Chief) Date/Time

Site Safety and Health Plan ICS-208-CG (rev 9/06)

Incident Name: Date/Time Prepared: Operational Period: Purpose. The ICS Compatible Site Safety and Health Plan is designed for safety and health personnel that use the Incident Command System (ICS). It is compatible with ICS and is intended to meet the requirements of the Hazardous Waste Operations and Emergency Response regulation (Title 29, Code of Federal Regulations, Part 1910.120). The plan avoids the duplication found between many other site safety plans and certain ICS forms. It is also in a format familiar to users of ICS. Although primarily designed for oil and chemical spills, the plan can be used for all hazard situations. Questions on the document should be addressed to the Coast Guard Office of Incident Management and Preparedness (G-RPP).

Table of Forms

FORM NAME FORM # USE REQUIRED OPTIONAL ATTACHED Emergency Safety and Response Plan

A Emergency response phase (uncontrolled) X

Site Safety Plan B Post-emergency phase (stabilized, cleanup) X Site Map C Post-emergency phase map of site and hazards X Emergency Response Plan D Part of Form B, to address emergencies X Exposure Monitoring Plan E Exposure monitoring Plan to monitor exposure X Air Monitoring Log E-1 To log air monitoring data X* Personal Protective Equipment F To document PPE equipment and procedures X* Decontamination G To document decon equipment and procedures X* Site Safety Enforcement Log H To use in enforcing safety on site X Worker Acknowledgement Form I To document workers receiving briefings X Form A Compliance Checklist J To assist in ensuring HAZWOPER compliance X Form B Compliance Checklist K To assist in ensuring HAZWOPER compliance X Drum Compliance Checklist L To assist in ensuring HAZWOPER compliance X Other:

* Required only if function or equipment is used during a response

This Page Intentionally Left Blank

EMERGENCY SAFETY and RESPONSE PLAN

1. Incident Name

2. Date/Time Prepared

3. Operational Period

4. Attachments: Attach MSDS for each Chemical:

5. Organization IC/UC:

Safety: Div/Group Supv:

Entry Team: Backup Team:

Decon Team:

6.a. Physical Hazards and Protection

6.b. Confined Space Noise Heat Stress Cold Stress Electrical Animal/Plant/Insect Ergonomic Ionizing Rad Slips/Trips/Falls Struck by Water Violence Excavation Biomedical waste and/or needles Fatigue Other (specify)

6.c. Tasks & Controls

6d Entry Permit

6.e. Ventilate

6f. Hearing Protection

6g. Shoes (type)

6.h. Hard Hats

6i. Clothing (cold wx)

6j. Life Jacket

6l. Work/ Rest (hrs)

6.m. Fluids (amt/time)

6.n. Signs & Barricade

6.p. Fall Protect

6.q. Post Guards

6.r. Flash Protect

6.s. Work Gloves

6.t. Other

7.a. Agent 7.b. Hazards 7.c. Target Organs 7.d. Exposure Routes 7.f. PPE 7.g. Type of PPE

Explosive Flammable

Reactive Biomedical

Toxic

Radioactive Carcinogen

Oxidizer Corrosive

Specify Other:

Eyes Nose Skin Ears Central Nervous System Respiratory Throat

Lungs Heart Liver Kidney Blood Lungs

Circulatory Gastrointestinal Bone Other Specify:

Inhalation Absorption Ingestion Injection Membrane

Face Shield Eyes

Gloves Inner Suit

Splash Suit Level A Suit

SCBA APR SAR

Cartridges Fire Resistance

8. Instruments: 8.a. Action Levels

8.b. Chemical Name(s): 8.c. LEL/UEL

%

8.d. Odor Thresh Ppm

8.e. Ceiling/ IDLH

8.f. STEL/TLV

8.g. Flash Pt/ Ignition Pt

(F or C)

8.h. Vapor Pressure

(mm)

8.i. Vapor Density

8.j. Specific Gravity

8.l. Boiling

Pt F or C

O2 CGI

Radiation Total HCs

Colorimetric Thermal

Other

ICS-208-CG SSP-A Page 1 (rev 9/06): Page of

EMERGENCY SAFETY and RESPONSE PLAN (Cont)

1. Incident Name



4. Attachments: Attach MSDS for each Chemical

9. Decontamination: Instrument Drop Off

Outer Boots/Glove Removal Suit/Gloves/Boot Disposal

Suit Wash Decon Agent: Water

Other Specify:

Bottle Exchange Outer Suit Removal Inner Suit Removal

SCBA/Mask Removal

SCBA/Mask Rinse Inner Glove Removal

Work Clothes Removal Body Shower

Intervening Steps Specify:

10. Site Map. Include: Work Zones, Locations of Hazards, Security Perimeter, Places of Refuge, Decontamination Line, Evacuation Routes, Assembly Point, Direction of North Attached, Drawn Below:

11.a. Potential Emergencies: Fire

Explosion Other

11.b. Evacuation Alarms: Horn # Blasts Bells #Rings Radio Code Other:

11.c Emergency Prevention and Evacuation Procedures: Safe Distance:

12. a. Communications: Radio Phone Other

12.b. Command #: 12.c. Tactical #: 12.d. Entry #:

13.a. Site Security: Personnel Assigned

13.b. Procedures:

13.c. Equipment:

14.a. Emergency Medical: Personnel Assigned

14.b. Procedures:

14.c Equipment:

15. Prepared by:

16. Date/Time Briefed:

ICS-208-CG SSP-A Page 2. (rev 9/06): Page of

CG ICS SITE SAFETY PLAN (SSP) HAZARD ID/EVAL/CONTROL

1. Incident Name



4. Safety Officer (include method of contact)

5. Supervisor/Leader

6. Location and Size of Site

7. Site Accessibility Land Water Air Comments:

8. For Emergencies Contact:

9. Attachments: Attach MSDS for each Chemical

10.a. Job Task/Activity

10.b. Hazards*

10.c. Potential Injury & Health Effects

10.d. Exposure Routes

10.e. Controls: Engineering, Administrative, PPE






11. Prepared By:


*HAZARD LIST: Physical/Safety, Toxic, Explosion/Fire, Oxygen Deficiency, Ionizing Radiation, Biological, Biomedical, Electrical, Heat Stress, Cold Stress, Ergonomic, Noise, Cancer, Dermatitis, Drowning, Fatigue, Vehicle, & Diving

ICS-208-CG SSP-B (rev 9/06): Page of

CG ICS SSP: SITE MAP 1. Incident Name






7. Site Accessibility Land Water Air Comments:


9. Include: - Work Zones - Locations of Hazards - Security Perimeter - Places of Refuge - Decontamination Line - Evacuation Routes

10. Sketch of Site: Attached. Drawn Here

11. Prepared By:


HAZARD LIST: Physical/Safety, Toxic, Explosion/Fire, Oxygen Deficiency, Ionizing Radiation, Biological, Biomedical, Electrical, Heat Stress, Cold Stress, Ergonomic, Noise, Cancer, Dermatitis, Drowning, Fatigue, Vehicle, & Diving

ICS-208-CG SSP-C (rev 9/06): Page of

CG ICS SSP: EMERGENCY RESPONSE PLAN

1. Incident Name







8. Attachments: INCLUDE ICS FORM 206 and EMT Medical Response Procedures

9. Emergency Alarm (sound and location)

10. Backup Alarm (sound and location)

11. Emergency Hand Signals 12. Emergency Personal Protective Equipment Required:

13. Emergency Notification Procedures

14. Places of Refuge (also see site map form 208B)

15. Emergency Decon and Evacuation Steps

16. Site Security Measures

17. Prepared By:

18. Date/Time Briefed: HAZARD LIST: Physical/Safety, Toxic, Explosion/Fire, Oxygen Deficiency, Ionizing Radiation, Biological, Biomedical, Electrical, Heat Stress, Cold Stress, Ergonomic, Noise, Cancer, Dermatitis, Drowning, Fatigue, Vehicle, & Diving

ICS-208-CG SSP-D (rev 9/06) Page of

15. Prepared By:

16. Date/Time Briefed: HAZARD LIST: Potential Health Effects: Bruise/Lacerations, Organ Damage, Central Nervous System Effects, Cancer, Reproductive Damage, Low Back Pain, Temporary Hearing Loss, Dermatitis, Respiratory Effects, Bone Breaks, & Eye Burning

18. Safety Officer Review:

Reporting: Monitoring results shall be logged in the ICS-208-CG SSP-E-1 form (Air Monitoring Log) and attached as part of a current Site Safety Plan and Incident Action Plan. Significant Exposures shall be immediately addressed to the IC and General Staff for immediate correction.

ICS-208-CG SSP-E (rev 9/06) Page of

CG ICS SSP: Exposure Monitoring Plan

1. Incident Name

2. Date/Time Prepared:

3. Operational Period:

4. Safety Officer (Method of Contact):

5. Specific Task/Operation

6. Survey Location

7. Survey Date/Time

8. Monitoring Methodology

9. Direct-Reading Instrument

10. Air Sampling 11. Hazard(s) to Monitor

12. Monitoring Duration

13. Reasons to Monitor

14. Laboratory Support for Analysis

Personal Breathing Zone Area Air Monitoring Dermal Exposure Monitoring Biological Monitoring:

Blood Urine Other

Obtain bulk samples Other:

Model: Manufacturer: Last Mfr Calibration Date:

Sampling/Analysis Method: Collecting Media:

Charcoal Tube Silica Gel 37 mm MCE Filter 37 mm PVC Filter Other:____________

Regulatory Compliance

Assess current PPE adequacy

Validate engineering controls

Monitor IDLH Conditions

Other_________


Blood Urine Other









Other_________


Blood Urine Other









Other_________


Blood Urine Other









Other_________

CG ICS SSP: AIR MONITORING LOG

1. Incident Name




5. Site Location

6. Hazards of Concern

7. Action Levels (include references):

8. Weather: Temperature: Precipitation: Wind: Relative Humidity: Cloud Cover:

9.a. Instrument, ID Number Calibrated? Indicate below.

9.b. Monitoring Person Name(s) 9.c. Results (units) 9.d. Location 9.f. Time 9.g. Interferences and Comments

10. Safety Officer Review:

Potential Health Effects: Bruise/Lacerations, Organ Damage, Central Nervous System Effects, Cancer, Reproductive Damage, Low Back Pain, Temporary Hearing Loss, Dermatitis, Respiratory Effects, Bone Breaks, & Eye Burning

ICS-208-CG SSP-E-1 (rev 9/06): Page of

CG ICS SSP: PERSONAL PROTECTIVE EQUIPMENT

1. Incident Name






7. Hazards Addressed:


9. Equipment: 10. References Consulted:

11. Inspection Procedures:

12. Donning Procedures:

13. Doffing Procedures:

14. Limitations and Precautions (include maximum stay time in PPE):

15. Prepared By:


Potential Health Effects: Bruise/Lacerations, Organ Damage, Central Nervous System Effects, Cancer, Reproductive Damage, Low Back Pain, Temporary Hearing Loss, Dermatitis, Respiratory Effects, Bone Breaks, Eye Burning

ICS-208-CG SSP-F: (Rev 9/06) Page of

CG ICS SSP: DECONTAMINATION

1. Incident Name







8. Hazard(s) Addressed:

9. Equipment: 10. References Consulted:

11. Contamination Avoidance Practices:

12. Decon Diagram: Attached, Drawn below

13. Decon Steps

14. Prepared By:


Potential Health Effects: Bruise/Lacerations, Organ Damage, Central Nervous System Effects, Cancer, Reproductive Damage, Low Back Pain, Temporary Hearing Loss, Dermatitis, Respiratory Effects, Bone Breaks, Eye Burning

ICS-208-CG SSP-G (rev 9/06): Page of

CG ICS SSP: ENFORCEMENT LOG

1. Incident Name






7. Attachments:

8.a. Job Task/Activity

8.b. Hazards

8.c. Deficiency

8.d. Action Taken

8.e. Safety Plan Amended?

8.f. Signature of Supervisor/Leader

9. Prepared By:

10. Date/Time Briefed: HAZARD LIST: Physical/Safety, Toxic, Explosion/Fire, Oxygen Deficiency, Ionizing Radiation, Biological, Biomedical, Electrical, Heat Stress, Cold Stress, Ergonomic, Noise, Cancer, Dermatitis, Drowning, Fatigue, Vehicle, & Diving

ICS-208-CG SSP-H (rev 9/06): Page of

CG ICS SSP WORKER ACKNOWLEDGEMENT FORM

1. Incident Name

2. Site Location:

3. Attachments:

4. Type of Briefing 5. Presented By: 6. Date Presented 7. Time Presented Safety Plan/Emergency Response Plan Start Shift Pre-Entry Exit End of Shift Specify Other:

8.a. Worker Name (Print) 8.b. Signature* 8.c. Date 8.d. Time * By signing this document, I am stating that I have read and fully understand the plan and/or information provided to me.

ICS-208-CG SSP-I (rev 9/06): Worker Acknowledgement Page of

CG ICS SSP: Emergency Safety & Response Plan 1910.120 Compliance Checklist (Form A)

1. Incident Name



4. Site Supervisor/Leader

5. Location of Site

6.a. Cite: 1910.120 6.b. Requirement(sections that duplicate or explain are omitted) 6.c. ICS Form 6.d. Check 6.e. Comments

(q)(1) Is the plan in writing? SSP-A (1) Is the plan available for inspection by employees? N/A Performance based

(q)(2)(i) Does the plan address pre-emergency planning and coordination?

SSP-A

(ii) Does it address personnel roles? SSP-A (ii) Does it address lines of authority? SSP-A (ii) Does it address communications? SSP-A

(iii) Does it address emergency recognition? SSP-A (iii) Does it address emergency prevention? SSP-A (iv) Does it identify safe distances? SSP-A (iv) Does it address places of refuge? SSP-A (v) Does it address site security and control? SSP-A

(vi) Does it identify evacuation routes? SSP-A (vi) Does it identify evacuation procedures? SSP-A

(vii) Does it address decontamination? SSP-A (viii) Does it address medical treatment and first aid? SSP-A

(ix) Does it address emergency alerting procedures? SSP-A (ix) Does it address emergency response procedures SSP-A (x) Was the response critiqued? N/A Performance based

(xi) Does it identify Personal Protection Equipment? SSP-A (xi) Does it identify emergency equipment? SSP-A

(q)(3)(ii) All the hazardous substances identified to the extent possible? N/A Performance based(ii) All the hazardous conditions identified to the extent possible? N/A Performance based(ii) Was site analysis addressed? N/A Performance based(ii) Were engineering controls addressed? N/A Performance based(ii) Were exposure limits addressed? N/A Performance based(ii) Were hazardous substance handling procedures addressed? N/A Performance based

(iii) Is the PPE appropriate for the hazards identified? N/A Performance based(iv) Is respiratory protection worn when inhalation hazards present? N/A Performance based(v) Is the buddy system used in the hazard zone? N/A Performance based

(vi) Are backup personnel on standby? N/A Performance based(vi) Are advanced first aid support personnel standing by? N/A Performance based

(vii) Has the ICS designated safety official been identified? SSP-A (vii) Has the Safety Official evaluated the hazards? N/A Performance based

(viii) Can the Safety Official communicate with IC immediately? N/A Performance based(ix) Are appropriate decontamination procedures implemented? N/A Performance based

ICS-208-CG SSP-J (rev 9/06) Page of

CG ICS SSP: 1910.120 COMPLIANCE CHECKLIST (Form B)

1. Incident Name



4. Site Supervisor/Leader

5. Location of Site


1910.120 (b)(1)(ii)(A) Organizational structure? 203 (B) Comprehensive workplan? IAP Incident Action Plan(C) Site Safety Plan? SSP-B (D) Safety and health training program? N/A Responsibility of each employer (E) Medical surveillance program? N/A Responsibility of each employer (F) Employer SOPs? N/A Responsibility of each employer (G) Written program related to site activities? N/A

(b)(1)(iii) Site excavation meets shored or slope requirements in 1926? N/A (b)(2)(i)(D) Lines of communication? 201 203 205

(b)3(iv) Training addressed? N/A Responsibility of each employer (v)-(vi) Information and medical monitoring addressed? N/A Responsibility of each employer

(b)4(i) Site Safety Plan kept on site? N/A (ii)(A) Safety and health hazard analysis conducted? N/A

(B) Properly trained employees assigned to right jobs? N/A (C) Personnel Protective Equipment issues addressed? SSP-F (E) Frequency and types of air monitoring addressed? SSP-E (F) Site control measures in place? SSP-B (G) Decontamination procedures in place? SSP-G (H) Emergency Response Plan in place? SSP-D (I) Confined space entry procedures? SSP-B (J) Spill containment program SSP-B

(iii) Pre-entry briefings conducted? SSP-I (iv) Site Safety Plan effectiveness evaluated? SSP-H

(c)(1) Site characterization done? N/A (c)(2) Preliminary evaluation done by qualified person? N/A (c)(3) Hazard identification performed? SSP-B

(c)(4)(i) Location and size of site identified? SSP-B (ii) Response activities, job tasks identified? SSP-B

(iii) Duration of tasks identified? SSP-B Operational period(iv) Site topography and accessibility addressed? SSP-C (v) Health and safety hazards addressed? SSP-B

(vi) Dispersion pathways addressed? SSP-B (vii) Status and capabilities of medical emergency response teams? 206

(c)(5)(i)(iv) Chemical protective clothing addressed and properly selected? SSP-F (ii) Respiratory protection addressed? SSP-B and F

(iii) Level B used for unknowns? N/A ICS-208-CG SSP-K (rev 9/06): Page 1. Page of

CG ICS SSP: 1910.120 COMPLIANCE CHECKLIST Form B (cont)

1. Incident Name




1910.120 (c)(6)(i) Monitoring for ionization conducted? SSP-E (ii) Monitoring conducted for IDLH conditions? SSP-E

(iii) Personnel looking out for dangers of IDLH environments? N/A (iv) Ongoing air monitoring program in place? SSP-E

(c)(7) Employees informed of potential hazard occurrence? SSP-B (c)(8) Properties of each chemical made aware to employees? SSP-B (d)(1) Appropriate site control procedures in place? IAP, SSP-B (d)(2) Site control program developed during planning stages? IAP, SSP-B (d)(3) Site map, work zones, alarms, communications addressed? IAP, SSP-B

(g)(1)(i) Engineering, admin controls considered? SSP-B (iii) Personnel not rotated to reduce exposures? N/A

(g)(5)(i) PPE selection criteria part of employer’s program? N/A Responsibility of employer(ii) PPE use and limitations identified? SSP-F

(iii) Work mission duration identified? SSP-F (iv) PPE properly maintained and stored? N/A Responsibility of employer(vi) Are employees properly trained and fitted with PPE? N/A Responsibility of employer

(vii) Are donning and doffing procedures identified? SSP-F (viii) Are inspection procedures properly identified? SSP-F

(ix) Is a PPE evaluation program in place? SSP-F (h) (3) Periodic monitoring conducted? SSP-E

(k)(2)(i) Have decontamination procedures been established? SSP-G (ii) Are procedures in place for contamination avoidance? SSP-G

(iii) Is personal clothing properly deconned prior to leaving the site?

SSP-G

(iv) Are decontamination deficiencies identified and corrected? SSP-H (k)(3) Are decontamination lines in the proper location? SSP-C (k)(4) Are solutions/equipment used in decon properly disposed of? N/A (k)(6) Is protective clothing and equipment properly secured? N/A (k)(7) If cleaning facilities are used, are they aware of the hazards? N/A (k)(8) Have showers and change rooms provided, if necessary? N/A

(l)(1)(iii) Are provisions for reporting emergencies identified? SSP-D (iv) Are safe distances and places of refuge identified? SSP-B and C (v) Site security and control addressed in emergencies? SSP-D

(vi) Evacuation routes and procedures identified? SSP-D (vii) Emergency decontamination procedures developed? SSP-D (ix) Emergency alerting and response procedures identified? SSP-D (x) Response teams critiqued and followup performed? SSP-H

(xi) Emergency PPE and equipment available? SSP-D ICS-208-CG SSP-K (rev 9/06): Page 2. Page of

CG ICS SSP: 1910.120 COMPLIANCE CHECKLIST Form B (cont)

1. Incident Name



6.a. Cite: 6.b. Requirement(sections that duplicate or explain are omitted) 6.c. ICSForm

6.d. Check 6.e. Comments

1910.120 (l)(3)(i) Emergency notification procedures identified? SSP-D (ii) Emergency response plan separate from Site Safety Plan? SSP-D

(iii) Emergency response plan compatible with other plans? SSP-D (iv) Emergency response plan rehearsed regularly? SSP-D (v) Emergency response plan maintained and kept current? SSP-H

1910.165 (b)(2) Can alarms be seen/heard above ambient light and noise levels?

N/A

(b)(3) Are alarms distinct and recognizable? N/A (b)(4) Are employees aware of the alarms and are they accessible? SSP-D (b)(5) Are emergency phone numbers, radio frequencies clearly

posted? 206

(b)(6) Signaling devices in place where there are 10 or more workers? IAP (c)(1) Are alarms like steam whistles, air horns being used? IAP (d)(3) Are backup alarms available? IAP

(m) Are areas adequately illuminated? IAP (n)(1)(i) Is an adequate supply of potable water available? IAP

(ii) Are drinking water containers equipped with a tap? IAP (iii) Are drinking water containers clearly marked? IAP (iv) Is a drinking cup receptacle available and clearly marked? IAP

(n)(2)(i) Are non-potable water containers clearly marked? IAP (n)(3)(i) Are their sufficient toilets available? IAP

(n)(4) Have food handling issues been addressed? IAP (n)(6) Have adequate wash facilities been provided outside hazard

zone? IAP

(n)(7) If response is greater than 6 months, have showers been provided?

IAP

7. Prepared By:

ICS-208-CG SSP-K (rev 9/06): Page 3. Page of

CG ICS SSP: 1910.120 DRUM COMPLIANCE CHECKSHEET

1. Incident Name







8. Note: tanks and vaults should also be treated in the same manner as described below [1910.120(j)(9)]. Many can also pose confined space hazards.

9.a. Cite: 1910.120 (Cites that duplicate or explain requirements are omitted)

9.b. Requirement

9.c. Check

9.d. Comments

(j)(1)(ii) Drums meet DOT, OSHA, EPA regs for waste they contain, including shipment? (iii) Drums inspected and integrity ensured prior to movement? (iii) Or drums moved to an accessible location (staging area) prior to movement? (iv) Unlabelled drums treated as unknown until properly identified and labeled? (v) Site activities organized to minimize drum handling?

(vi) Employers properly warned about the hazards of moving and handling drums? (vii) Suitable overpack drums are available for addressing leaking and ruptured drums?

(viii) Leaking materials from drums properly contained? (ix) Are drums that cannot be moved, emptied of contents with transfer equipment? (x) Are suspect buried drums surveyed with underground detection system?

(xi) Are soil and covering material above buried drums removed with caution? (xii) Is the proper extinguishing equipment on scene to control incipient fires?

(j)(2)(i) Are airlines on supplied air systems protected from leaking drums? (ii) Are employees at a safe distance, using remote equipment, when handling explosive drums?

(iii) Are explosive shields in plane to protect workers opening explosive drums? (iv) Is response equipment positioned behind shields when shields are used? (v) Are non-sparking tools used in flammable or potentially flammable atmospheres?

(vi) Are drums under extreme pressure opened slowly & workers protected by shields/distance? (vii) Are workers prohibited from standing and working on drums?

(j)(3) Is the drum handling equipment positioned and operated to minimize sources of ignition? (j)(5)(i) For shock sensitive drums, have all non-essential employees been evacuated?

(ii) For shock sensitive drums: is handling equipment provided with shields to protect workers? (iii) Are alarms that announce start/finish of explosive drum handling actions in place? (iv) Are continuous communications in place between the drum handling site & command post? (v) Are drums under pressure properly controlled for prior to handling?

(vi) Are drums containing packaged laboratory wastes treated as shock sensitive? (j)(6)(i) Are lab packs opened by trained and experienced personnel?

(ii) Are lab packs showing crystallization treated as shock sensitive? (j)(8)(ii-iii) Are drum staging areas manageable with marked access and egress?

(iv) Is bulking of drums conducted only after drum contents have been properly identified? 10. Prepared By:

Form SSP-L (rev 9/06) Page of

9709 CG ICS SSP SPECIFICHAZARD ATTACHMENT

1. Hazard Products containing Benzene Additional Attachments:

2. Divisions/Groups/Units affected: 3. Job Tasks Involving Hazard:

Medical Condition Action Level Reference Signs, Symptoms & Potential Health Effects Exposure Route

Controls:Engineering, Administrative, PPE Medical Response

Cancer Bone marrow depression, Inhalation XAbnormal blood counts, Cancer of the blood (leukemia), incapacitating illness & death

Absorption XIngestionInjectionMembrane _________

- Avoid Contact - Avoid confined &

tight spaces - Keep upwind - Air monitoring - Chem resistance

clothing - Respirators > PEL

- Test blood & urine for phenol

Dermatitis Reddening of the skin, benzene is a suspected skin carcinogen

InhalationAbsorption XIngestionInjectionMembrane _________

- Avoid Contact - Keep upwind - Wear chemical

resistance gloves & clothing

- Wash frequently

- Wash skin & exposed areas with soap and water

Eye Irritation Red eye, weeping eye, blurry vision


- Avoid Contact - Keep upwind - Wear safety glasses - High splash zone,

wear chemical resistance goggles

- Flush eyes with water

Central Nervous System Effect

Giddiness, headache, nausea, staggered gait, fatigue -

Inhalation XAbsorption XIngestionInjectionMembrane _________

- Avoid contact, & confined/tight spaces

- Keep upwind - Air monitoring - Chem resistance

clothing Respirators > PEL


Respiratory Irritant Irritation of nose, throat and lungs

Inhalation XAbsorption XIngestionInjectionMembrane _________

- Avoid confined & tight spaces


clothing Respirators > PEL


4. Prepared by: 5. Date/time briefed: Last Update: 4/25/05 SSP-Attach 1: Benzene Page ____ of _____

CG ICS SSP SPECIFICHAZARD ATTACHMENT

1. Hazard Products Containing Hydrogen Sulfide Additional Attachments:




Chemical asphyxiation Note: Poor Warning Properties

Headache, dizziness, fatigue,staggered gait, giddiness

Inhalation XAbsorptionIngestionInjectionMembrane _________

- Avoid Contact - Avoid confined &

tight spaces - Keep upwind - Air monitoring - SCBA > PEL

Diarrhea Runny or loose stool Inhalation XAbsorptionIngestion XInjectionMembrane _________

- Avoid Contact - Keep upwind - Wash frequently - Avoid confined &


- If ingested, induce vomiting, drink large volumes of water

Respiratory Paralysis Difficulty breathing, fatigue,strong signs of weakness


- Avoid Contact - Keep upwind - Wash frequently - Avoid confined &


- Provide support respiration where needed

Chemical Burns Severe burning of skin, eyes and other external organs -

InhalationAbsorptionIngestionInjectionMembrane Contact X

- Avoid areas above 10% LEL- Keep upwind - Air monitoring - Flash protective

clothing SCBAs > PEL

-Treat for burns as appropriate

Central Nervous System Depression

Headache, dizziness, fatigue,staggered gait, giddiness


- Avoid confined & tight spaces


clothing SCBA > PEL

- Remove from site

4. Prepared by: 5. Date/time briefed: Last Update: 4/25/05 SSP-Attach 2: Hydrogen Sulfide Page ____ of _____


1. Hazard Generic Signs & Symptoms of Toxic Exposure Attachments:


Signs and Symptoms Action to be Taken - Sudden weight loss or change in appetite.

- Unusual fatigue or sleeping difficulties

- Unusual irritability

- Skin rashes/allergies/sores

- Hearing loss

- Vision loss or problems

- Changes in sense of smell

- Shortness of breath, asthma, cough, wheeze,

excess sputum

- Chest pains

- Nausea, vomiting, dizziness

- Weakness, tremors

- Headaches

- Stomach pains

- Personality changes

1. REMOVE PERSON AND OTHERS FROM SITE.

2. REPORT SYMPTOM TO SUPERVISOR

3. EVALUATE POTENTIAL SOURCES

4. REQUEST SITE CHARACTERIZATION BY SITE SAFETY OFFICER

4. Prepared by: 5. Date/time briefed: Last Update: 4/25/05

SSP-Attach 3: Signs/Symptoms of Toxic Exposure


1. Hazard Heat Stress Attachments:




Heat Stroke Minimize exposure NIOSH: Working in Hot Environments

Skin is hot Skin is dry Skin is red and spotted Body Temp: 105 or > Mental confusion Convulsions Unconscious


- Get EMT assistance immediately

- Remove victim to cool area

- Soak clothing w/water - Fan body to increase

cooling Heat Exhaustion Minimize exposure NIOSH:

Working in Hot Environments

Extreme weakness Giddiness, headache Nausea, Vomiting Skin is clammy & moist Complexion is pale/flushed Body Temp: normal to slightly elevated


- Notify EMT - Rest victim in cool

place- Have victim drink

plenty of water

Heat Cramps Minimize exposure NIOSH: Working in Hot Environments

Painful spasms of muscles Profuse sweating


- Remove victim from site

- Ensure victim drinks plenty of water and replaces electrolytes

Fainting Minimize exposure NIOSH: Working in Hot Environments

Victim faints due to lack of blood to the brain


- Remove victim to cool area

- Ensure victim drinks plenty of fluid

- Ensure victim is not sedentary in direct heat

Heat Rash Minimize exposure NIOSH: Working in Hot Environments

Skin rash Experience of prickly heat


- Acclimitize workers - Avoid direct sun - Institute work/rest

regimens - Provide cool rest areas - Drink 5-7 ounces

water every 15-20 minutes

- Consider ccoling garments

- Use heat stress monitors

- Use canopies or other shelter

- Minimize workers with illnesses and excessive weight

- Remove victim to cool place

- Ensure victim drinks plenty of water

4. Prepared by: 5. Date/time briefed: Last Update: 4/25/05 SSP-Attach 4: Heat Stress


1. Hazard Cold Stress Attachments:




Hypothermia Minimize exposure NIOSH:Working in

Cold Environments

Pain in extremities Uncontrollable shivering Reduced core temperature Cool skin Rigid muscles Slowed heart rate Weakened pulse Low blood pressure Slow irregular breathing Slurred speech DrowsinessIncoherence Uncoordination Diminished dexterity Diminished judgement


- Remove victim from wind, snow & rain

- Minimize use of energy

- Keep person awake - Remove wet clothing - Get into dry clothing - Wrap blanket around - Pack neck, groin,

armpits with warm packs or towels

- Give sweat warm drinks

- Remove person to medical facility

Frostbite Minimize exposure NIOSH:Working in

Cold Environments

Whitened areas of skin Burning sensation at first Blistering Affected part; cold, numb & tingling


- Reduce manual work load

- Ensure workers drink plenty of water

- Establish warm locations for breaks

- Establish work & rest regimens

- Establish shelters, canopies or other devices to reduce wind effect

- Minimize sitting still or standing around

- Ensure proper sleep - Ensure proper diet - Ensure right balance

of protective clothing - Ensure workers are not

overheated by clothing

- Cover frozen part - Provide extra clothing

& blankets - Place affected part in

warm water or with warm packs

- If no pads, wrap in blanket

- Discontinue warming when part becomes flushed and swollen

- Exercise part after warming, but place no pressure on it

- Give sweet warm fluids

- Do not rub part with anything

- Do not use hot heating devices on part

- Obtain medical assistance

4. Prepared by: 5. Date/time briefed: Last Update: 4/25/05 SSP-Attach 5: Cold Stress Page 1 of 2


1. Hazard Cold Stress Attachments:




Chilblain Minimize exposure NIOSH:Working in

Cold Environments

Recurring localized ithcing Swelling, painful inflammation of fingers, toes, or ears Severe spasms

InhalationAbsorption XIngestionInjectionMembrane

- Remove to warmer area

- Consult physician

Frostnip Minimize exposure NIOSH:Working in

Cold Environments

Skin turns white InhalationAbsorption XIngestion


- Refer to treatment for frost bite

Acrocyanosis Minimize exposure NIOSH: Working in

Cold Environments

Hands and feet are cold, blue and sweaty

InhalationAbsorption XIngestion


- Loosen tight clothing - Consult physician

Trench Foot Minimize exposure NIOSH: Working in

Cold Environments

Swelling of the foot Tingling, itching Severe pain Blistering

InhalationAbsorption XIngestion


- Refer to treatment for frost bite

- Consult physician Raynaud’s Disease Minimize exposure NIOSH:

Working in Cold

Environments

Fingers turn white & stiff Intermittent blanching & reddening of fingers and toes Affected areas tingle & becomes very red or reddish purple

InhalationAbsorption XIngestionInjectionMembrane

- Reduce manual work load

- Ensure workers drink plenty of water

- Establish warm locations for breaks

- Establish work & rest regimens

- Establish shelters, canopies or other devices to reduce wind effect

- Minimize sitting still or standing around

- Ensure proper sleep - Ensure proper diet - Ensure right balance

of protective clothing - Ensure workers are not

overheated - Remove to warmer

area- Consult physician

4. Prepared by: 5. Date/time briefed: Last Updated: 4/25/05 SSP-Attach 5: Cold Stress Page 2 of 2

CG ICS SSP LOG/RECORD OF SAFETY BREIFINGS ATTACHMENT

1. Incident Name 2. Site Location: 3. Site Supervisors:

4. Type of Briefing 5. Presented by: 6. Date 7. Time Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Start Shift [ ] Pre-Entry [ ] Exit [ ] End of Shift [ ] Specify Other: Last Updated: 4/25/05 SSP-Attach 6: Record of

Safety Briefings Page ____ of _____


1. Hazard Helicopter Operations Additional Attachments:

2. Helicopter Location 3. Emergency contacts:

Activity Safe Work Practice 4. Checked [ ]Pre-boarding - Receive Safety briefing from helicopter operators

- Receive emergency extrication briefing - Know location of emergency equipment - Know water landing procedures - Loose fitting hats, clothing & other gear removed at minimum 100 ft away - Ensure operator knows how to contact emergency services - Ensure operator has good communications with coordinating vessels -

Approaching and Exiting Helicopter - Approach from front - Approach only when signaled by pilot - Never walk under tail blade - Approach in clear view of pilot - Approach in crouching position

Onboard Helicopter/Helicopter Startup - Wear seatbelts - Wear hearing protection - Ground crew & other persons maintain minimum 50 ft from operating helo - Be alert for ground traffic and air traffic to assist pilot

Other - - - - - - - - - - - -

5. Prepared by: 6. Date/time briefed: Last Updated: 4/25/05 SSP-Attach 7: Helicopter Safety Page ____ of _____


1. Hazard Small Boat Operations Additional Attachments:

2. Small Boat Unit Assignment 3. Emergency contacts:

Activity Safe Work Practice 4. Checked [ ]Pre-boarding - Receive safety briefing from boat crew operators

- Receive emergency extrication briefing - Know location of emergency equipment - Ensure operator knows how to contact emergency services - Ensure operator has good comms with coordinating vessels & shore units - Ensure comms schedule with parent unit is understood - Ensure distress signals are available for day & night operations (3 per shift) - Ensure qualified operators are running the boats - Ensure appropriate number of CG approved Type I & II preservers - Confirm location of safe seating from boat operator - Ensure portable fuel tanks are full prior to boarding - Keep all sources of ignition away from fueling area - Ensure boat does not exceed safe load capacity (personnel & equipment) - Ensure proper footwear for maintaining adequate boat deck contact - Ensure equipment on boat is distributed evenly to ensure stability - Ensure at least 2 people are operating the boat - Ensure sun protection is available (glasses, and sun screen) - Ensure adequate food & water is available for duration of operation - Ensure first aid kits, fire extinguishers, alternate means of propulsion - Ensure adequate fenders and mooring lines are available

Boat Operations - Remain seated whenever possible. Keep low in the boat. - Ensure boat is able to maintain direct contact visually or by radio- Avoid anchoring the boat by the stern

Boat mooring and egress - Keep hands & feet away from pinch points between boat & dock - Stay clear of lines being used for mooring - Do not disembark with bulky or heavy equipment, get assistance - If not assisting in the mooring operation, remain seated until lines are tied

5. Prepared by: 6. Date/time briefed: Last Updated: 4/25/05 SSP-Attach 8: Small Boat Safety Page ____ of _____

CG ICS SSP SPECIFIC HAZARD ATTACHMENT

1. Hazard Vehicle Operations:

2. Vehicle Unit Designator 3. Emergency contacts:

Activity Safe Work Practice 4. Checked [ ]Before driving - Ensure tires are inflated

- Ensure gas cap is in place & tight - Ensure front hood and trunk are secured - Ensure spare tire is in good condition - Locate tire changing equipment - Locate emergency road kit - Check headlights, brake, emergency, turn signals and parking lights - Adjust side mirrors - Adjust review mirrors - Ensure horn is in working order - Ensure seat belts fasten - Ensure sunglasses are available - Locate operating switches for lights, wipers, temperature control, defroster - Ensure adequate directions to destination are available - Check to ensure driving route avoids high crime areas - Ensure adequate fuel (keep half full during emergencies)

Vehicle Operations - After ignition, look for warning lights. - Test braking system - Obey all traffic signs and speeds - Do not drive if hearing, sight or appendages are impaired - Take frequent breaks; once every 100 miles - During breaks, if sleeping, park in lighted lot and keep doors locked - Do not drive if tired, on medication or under influence of alcohol - Monitor traffic reports for accidents, weather and construction

Other Precautions - - - - - -

5. Prepared by: 6. Date/time briefed: Last Updated: 4/25/05 SSP-Attach 9: Vehicle Safety Page ____ of _____


1. Hazard Insect Hazards Additional Attachments:


Hazard Type Potential Sources Signs & Symptoms Control Medical TreatmentInsect Bites & Stings Bees Allergic person:

-Swollen throat -Difficult breathing -Noisy breath -Sudden pain -Severe itching, hives, acute redness, swelling -white firm swelling -reduced consciousness, shock

- Wash wound with soap & water - Request med assistance for allergic

persons - Remove stinger without pinching or

squeezing- Use cold pack to reduce swelling, use pad

between skin and pack - Keep wounded area below heart to slow

spread of venom - Do not administer aspirin or alcohol

Black Widow Spider -Systemic poison -Flu – like symptoms -Severe abdominal pain -Rigidity, muscle pain, cramping, -Chest tightness, breathing difficulty, -Pain in soles of feet -Alternating dry & salivating mouth, -Nausea, vomiting -Profuse sweating or swollen eyelids

- Wash wound with soap & water - Request med assistance address

symptoms - Use cold pack to reduce swelling, use pad

between skin and pack

Brown Recluse -Severe redness-Red circle around bite -Bite takes several months to heal


persons - Remove stinger without pinching or

squeezing- Use cold pack to reduce swelling, use pad

between skin and packTicks -Flu like symptoms

-Fever -Rash, joint pain, headaches

- Recon area prior to work & identify nests & habitats

- Identify as hazard areas & place on SSP map

- Provide insect repellent

- Encourage long sleeves & pants if practical

- Conduct tick & bite inspection during breaks and prior to departing site

- Identify persons with insect allergies & restrict them where necessary

- Obtain emergency insect bite kits


persons - Remove tick with oil, alcohol or heated

tweezers- Use tweezers to remove imbedded head - If fever, rash, unusual markings develop

around bite, contact physician4. Prepared by: 5. Date/time briefed: Last Updated: 4/25/05 SSP-Attach 10: Insect Hazards

Page 1 of _____


1. Hazard Animal Hazards Additional Attachments:


Hazard Type Potential Sources Signs & Symptoms Control Medical TreatmentMammal Bites Dogs, Cats

Skunks, Raccoons Foxes, Badgers Wolves, Bears

Cows

-Pain & tenderness of wound -Redness, heat, swelling -Puss under the skin -Red streaks around wound -Swollen lymph nodes in arm pits, groin & neck

- Get medical attention ASAP to address infection

- Ensure tetanus shot is updated - Interview individual to determine

appearance/disposition of animal - Control serious bleeding - Apply pressure using gauze pad,

tourniquets are inadvisable - Wash before touching wound - Wear rubber gloves when treating victim - Wash wounds that are not bleeding

heavily- Cover with clean dressing and bandage

Rabies-Drooling -Irritability -Strange, abnormal behavior


- Identify animals & any unusual behavior

- Relocate animals if necessary using wildlife experts

- Report rabid animals to local wildlife authorities

- Obtain emergency bite kits - Get medical assistance immediately

- Get medical attention ASAP - Ensure tetanus shot is updated - Interview individual to determine

appearance/disposition of snake - Control serious bleeding - Apply pressure using gauze pad,

tourniquets are inadvisable - Wash before touching wound - Wear rubber gloves when treating victim - Wash wounds that are not bleeding

heavily- Cover with clean dressing and bandage

Snake Bites Coral Snakes Water Moccasins

Rattle Snakes Pit Vipers

Ticks

Some or all of these symptoms may be present: -Fang marks -Swelling, discoloration, pain -Heat around fang marks -Weakness, sweating, faintness, shockCoral snake:-Respiratory paralysis -Bizarre behavior -Unusual eye movement


- Place locations on SSP map

- Identify animals & any unusual behavior

- Relocate animals if necessary using wildlife experts

- Report agressive animals to local wildlife authorities

- Obtain emergency bite kits

Poisoned Victim - Get immediate medical attention - Keep patient still to slow spread of venom - Place bite area below heart to slow venom - Wash with soap & water - Use splint to immobilize bitten arms/legs - Use cold pack with gauze before skin - Do not administer aspirin or alcohol - Do not suck out poison - Do not use tournequets

4. Prepared by: 5. Date/time briefed: Last Updated: 4/25/05 SSP-Attach 11: Animal Hazards Page 1 of _____


1. Hazard Marine Animal and Plant Hazards Additional Attachments:


Hazard Type Potential Sources Signs & Symptoms Control Medical TreatmentAnimal Stings &

PuncturesGroup IJellyfish,

Portuguese Man-o-war Anemones

Corals Hydras

Group IIUrchins,

Cone Shells, Stingrays, Spiny fish

-Pain & tenderness of wound -Redness, heat, swelling -Puss under the skin -Red streaks around wound

Sensitive Individuals -Allergic reactions -Respiratory arrest -Fainting -Infections & tetanus may develop



- Outfit workers with protective clothing for water activities and to prevent bites

- Get medical attention ASAP to address infection

- Ensure tetanus shot is updated - Interview individual to determine

appearance of animal - Control serious bleeding

Group I- Do not rub or scratch affected area - Sprinkle alcohol on affected area, follow

with meat tenderizer or talcum if available (denatures toxin)

Group II- Soak in very warm water for 30 minutes - Do not use very hot water

Plants Poison IvyPoison Oak

Poison Sumac

Some or all of these symptoms may be present: -Itching -Burning -Blistering -Rash & bumpy skin

- Recon area prior to work & identify plant types


- Remove if necessary

- Long sleeve shirts and pants should be worn

- Gloves should be worn

- Wash frequently during breaks & prior to departing work site.

- Employ body screen salves

- If contact occurs, wash with soapy water immediately

- Do not scratch - Provide medical attention of spreading is

severe

4. Prepared by: 5. Date/time briefed: Last Updated: 4/25/05 SSP-Attach 11: Animal Hazards Page 2 of ______

9710 Example 201 1. Incident Name

M/V ATHOS 2. Prepared by: B. Nelson, ICDate: 20XX Time: 0800

INCIDENT BRIEFINGICS 201-CG

. Map/Sketch (include sketch, showing the total area of operations, the incident site/area, overflight results, trajectories, impacted shorelines, or other graphics depicting situational and response status)

4. Current Situation At 0410 hours today the M/V Sun Cruz VIII, a 600 passenger, 23 crew, 350 ft casinoship reported an explosion aboard and remains on fire. The following key points are known at this time.

Fire is spreading on board The vessel is located about 1½ miles south of Port Canaveral entrance An oil slick has been observed in vessel vicinity and is moving in a northwest direction Evacuation has been ordered and is underway Other vessels are in the area and offering assistanceThere are injuries among the passengers and crewSome passengers are in life rafts and are drifting in a northerly direction Media helicopters have been observed over the area

Jetty Park Rd.

Glen Cheek Dr.

USCG Station

Cape CanaveralAir Station

SubmarineBase

Yards 1000 2000 Principle Roads

Staging Area

Incident/Vessel

Incident Command Post

Helispot

s

Cape Canaveral 10May0800

M/V SunCruz VIII

sTerminal #4

Mullet Road

H-1

Port Ends Park

401

N

INCIDENT BRIEFING April 2004 ICS 201-CG (pg 1 of 4)




5. Initial Response Objectives, Current Actions, Planned Actions

Initial Response Objectives:Provide for the safety and welfare of the passengers and nonessential crew.Secure scene and immediate area surrounding incident site.Ensure accountability and provide temporary shelter for displaced passengersand crew.Initiate salvage assessment.Initiate efforts to mitigate effects of spilled oil.

Current Actions:Establishing safety zone 1 nautical mile around vesselAssisting vessel to evacuate passengersPicking up persons in lift rafts and transporting to Port End Park Attempting to establish a system to account for all passengers and crew Establishing medical triage at Jetty Park Road with transport to hospital

Planned Actions:Complete accountability of all passengers and crew Locate and remove all passengers from life raftsComplete triage of injured passengers and crew and transport to hospitalOrder additional resources to begin containment of spillInitiate preliminary damage assessmentDetermine extent of oil spill Put resources in place to establish and enforce a safety zoneOrder resources for fire suppression operations

Summary: Focus on SAR mission is beginning to phase down and focus on marine safetyissues is gearing up. It appears there will need to be a multi-day commitment to mitigatethis incident.





6. Current Organization (fill in additional appropriate organization)

_______________________________________

_______________________________________

_______________________________________

_______________________________________

Safety Officer __________________________________

Liaison Officer __________________________________

Information Officer __________________________________

B. Nelson (USCG)

Command

S. Watkins (USCG)

Operations Section Planning Section Logistics Section

P. Montoro (USCG) RESL/ Worth (USCG)SITL/ Martin

Staging Area Manager

Lee

Group

SARSchenk (USCG)

Group

MedicalJ. Hall (PCFD)

Group

Fire Suppression

Air Group

USAF 172

Tug Boat #1

Ambulance #2

Ambulance #1

CB- PilotBoat

SheriffBoat 1

CG 41397

Finance Section





7. Resources Summary

ResourceResourceIdentifier

DateTime

Ordered

On-Scene

ETA (X) NOTES: (Location/Assignment/Status)

B. Nelson X ICP/ICP. Montoro X ICP/OPS

Sheriff Boat 1 X SAR GroupCG-41397 X SAR GroupCB-Pilot X SAR Group

USAF-172 X Air GroupS. Watkins X ICP/IO

B. Lee X Terminal #4 Stg Mgr.A. Worth X ICP/RESLS. Schenk X SAR Grp SupK. Martin X ICP/SITL

Ambulance #1 X Medical GroupAmbulance #2 X Medical Group

J. Hall X Medical Grp SupPortTugBoat #1 X Fire Suppression Grp.

Command Vsl USCGC Sapelo 0830 SAR Group Rescue Boat CG 21212 (RHI) 0840 SAR Group

Tug Boat PortTugBoat #2 0840 StagingTriage Crew CC Triage 0800 Medical GroupSERT Team MSC 0900 ICP/THSPDivision Sup K. Bell 0830 Fire Suppression Grp

Logistics Chief P. Gill 0830 ICP/LSC


9711 Protection of Historic Properties: Oil Discharge and Hazardous Materials Release Emergency Response Phase Checklist

When considering the protection of historic property always operate under the assumption that any oil discharge or hazardous substance release may impact or has already impacted historic properties, unless the release impacts one of the excluded areas.

Excluded areas may be specific geographic areas or types of areas where, should a release or spill occur, historic properties are unlikely to be affected.

Spills or Releases Categorically Excluded from Additional National Historic Preservation Act Section 106 Compliance include:

Spills or releases which occur on and stay on:

Gravel pads Roads (gravel or paved, not including the undeveloped right-of-way)Parking areas (graded or paved)Dock staging areas less than 50 years old Gravel causeways Artificial gravel islands Drilling mats, pads, and/or berms Airport runways (improved gravel strips and/or paved runways)

Spills or releases into and that stay in:

Lined pits; e.g., drilling mud pits and reserve pitsWater bodies where the spill or release

o Will not reach land or submerged land and

o Will not include emergency response activities with land or submerged land-disturbing components

Borrow pitsConcrete containment areas

Releases of:

Gases (e.g., chlorine gas)

If the incident affects only excluded areas, no further actions are necessary unless:

Previously unidentified historic properties are discovered during the responseThe State Historic Preservation Officer or appropriate Federal or Indian organization notifies the Federal On-scene Coordinator that a CATEGORICALLY EXCLUDED spill or release may have the potential to affect a historic propertyThe FOSC is not sure whether a spill or release fits into one of the categories listed above At any time the specifics of a spill or release change so it no longer fits into one of the categories above The spill or release is greater than 100,000 gallons

If the area where a spill or release occurs has not been excluded, then Activate the agreed-upon mechanism for addressing historic properties

o Contact the Historic Properties Specialist Pennsylvania: Jean Cutler, PA Bureau of Historic Preservation 717-705-4035 New Jersey: Mike Gregg, NJ Historic Preservation Office 609-633-2395Delaware: Gwen Davis, DE State Historic Preservation Office 302-739-5685

o Provide them with the information listed in Section 9714, Information to be provided to the FOSC’s Historic Properties Specialist Upon Activation [Link to 9714]

Whenever the FOSC determines the requirements of the Programmatic Agreement (PA) cannot be satisfied concurrently with the paramount requirement of protecting public health and the environment, the determination shall be documented in writing including:

The name and title of the person who made the determination The date of determination A brief description of the competing values between public health and safety and carrying on the provisions of the PA Provide the State Historic Preservation Officer or appropriate Federal or Indian organizations and/or public the information listed in Section 9713, Documentation of Actions Taken That Resulted In the Unavoidable Injury to Historic Properties [Link to 9713]

9712 Safe to Respond Policy

ALCOAST 177/00, G-O/M, Interim Guidance Regarding Coast Guard Response to Weapons of Mass Destruction (WMD) Incidents)ALCOAST 555/01, G-O/M, FOSC Response to Incidents Involving Anthrax or Other Disease-Causing AgentsALCOAST 560/02, Interim Guidance for Coast Guard Personnel when Confronted with Situations Involving Radioactive Material

The Safe to Respond policy requires the Captain of the Port (under their Federal On-Scene Coordinator (FOSC) authority) to make a determination that it is safe for Coast Guard resources to respond. This policy is currently based on ALCOAST 177/00 and ALCOAST 555/01. Additionally, ALCOAST 560/02 provides guidance to FOSC’s on use of the Department of Energy Radiological Assistance Program (RAP) Teams to assist in making these types of determinations. Although not explicitly stated, the “Safe to Respond” policy applies to post-release incidents versus potential release scenarios. For potential release scenarios an operational hazards assessment should be conducted using either the GAR model (Section 9707) or Operational Hazard Worksheet (Section 9708).

For the purposes of this policy a WMD is defined as follows:

Any weapon or device that is intended, or has the capability, to cause death or serious bodily injury to a significant number of people through the release, dissemination, or impact of toxic or poisonous chemicals or their precursors; a disease organism; or radiation or radioactivity. (Source: COMDT Message Terms of Reference for Maritime Homeland Security [Draft V8], 18 USC § 2332a)

Weapons that are capable of a high order of destruction and/or of being used in such a manner as to destroy large numbers of people. Weapons of mass destruction can be high explosives or nuclear, biological, chemical, and radiological weapons, but exclude the means of transporting or propelling the weapon where such means is a separable and divisible part of the weapon. (Source: DOD Joint Pub 1-02)

The “Safe to Respond” Policy requires the following:

For all Coast Guard units except the National Strike Force (NSF) if at any time Coast Guard responders suspect or determine that an emergency incident is a WMD incident, they are to suspend or immediately transition out of any active Coast Guard field response and ensure that the National Response Center (NRC) and the appropriate District and Area Operations Centers are immediately notified Pending a "Safe to Respond" determination, all active Coast Guard field response will be terminated immediately and all Coast Guard resources will withdraw to a safe distance from the incident For Coast Guard responders, the Federal On-Scene Coordinator (FOSC) will assess and determine, using other federal, state and local expertise as needed,

areas that are "Safe to Respond.” To facilitate response efforts, the "Safe to Respond" determination may be applied to specific geographic areas. The intention is to use site characterization methods and terminology, i.e., hot zone, cold zone, etc., similar to those used in a hazmat response Active field operations (i.e., SAR, vessel casualty and pollution response, casualty investigation, vessel escort and control, on-scene Safety/Security Zone enforcement, etc.), in emergency response to a WMD incident, may be undertaken only after the FOSC has determined that it is "Safe to Respond" - meaning that there is no risk of exposure to WMD agents for Coast Guard responders and such operations can be conducted safely under normal Coast Guard standard operating procedures

Pending a “Safe to Respond” determination or when the FOSC determines that it is not “Safe to Respond,” Coast Guard units will:

Carry out command and control and incident command post duties associated with the National Contingency Plan or National Response Plan (ESF#10) Employ Coast Guard authorities to establish, publicize and remotely enforce safety and security zones in close coordination with other local, state and federal authorities Provide response support, outside the affected area, as required or requested by other local, state and federal authorities Pre-stage field response assets to facilitate an immediate response once the area is determined “safe to respond” Activate the Atlantic Strike Team in the event that some action must occur in the ‘hot zone’ Activate and/or notify other agencies or special teams

9713 Documentation of Actions Taken That Resulted In Unavoidable Injury To Historic Properties 1

This form should be completed and submitted, along with any additional supporting documentation, in a reasonable and timely manner to the appropriate entities listed below:

Name of incident:

Date/time of incident:

Location of incident:

______________________________________________________________________________

Brief description of response action approved (including the date) by the Federal On-Scene

Coordinator (OSC) where protecting public health and safety was in conflict with protecting

historic properties:

Brief description of why protecting public health and safety could not be accomplished while

also protecting historic properties:

Federal OSC Name and Title:

Federal OSC Signature:

Date of Signature:

_____________________________________________________________________________

Faxed to:

SHPO

(Name and fax number of potentially-affected resource managers/trustees):



1 Original Form can be found in Appendix 6 to the Programmatic Agreement on Protection of HistoricProperties during Emergency Response under the National Oil and Hazardous Substances PollutionContingency Plan (PA)

9714 Information to Be Provided To The FOSC’s Historic Properties Specialists Upon Activation1

Name of Incident:

______________________________________________________________

Date/time of incident:

__________________________________________________________

Spill/release location: land______________; water______________;

land/water_____________

If on land, estimate number of acres contaminated_____________

Spill/release coordinates: ______________latitude; _____________longitude.

If on land, ____________township; ___________range; ____________section

Distance to nearest water body, if on land: __________km/mi

Distance to nearest land, if in water: __________km/mi

Product released: _______________________________________________________

Estimated volume of product released: _______gals/bbls

Release status: Stopped__________; Continuing_________; Unknown__________

Is spill/release: Contained____________; Spreading_________; Unknown__________

Estimated volume of product potentially released: _________gals/bbls/other measure

Have Regional Response Strategies been approved for the area affected or potentially-

affected by the spill/release? Yes________; No_________

Describe any response actions proposed or taken that include ground-disturbing

activities:

‘

1 Original Form can be found in Appendix 4 to the Programmatic Agreement on Protection of Historic Properties during Emergency Response under the National Oil and Hazardous Substances Pollution Contingency Plan (PA)

1

Programmatic Agreement on Protection ofHistoric Properties During Emergency ResponseUnder the National Oil and Hazardous SubstancesPollution Contingency Plan

Table of Contents

I. PurposeII. Legal Authorities Protecting Historic Properties

III. Definition of "Historic Property"IV. Responsibility for Historic Properties ConsiderationV. Pre-Incident Planning

VI. Federal Lead Emergency ResponseVII. Regional PAs

VIII. Authority, Effective Date, Withdrawal, Amendment

Appendix I: Categorical Exclusion List—Releases or Spills Categorically Excluded from Additional National Historic Preservation Act Section 106 Compliance

Appendix II: Secretary of the Interior's Standards for Archeology and Historic Preservation

I. PURPOSEA. The signatory Federal Departments and Agencies enter into this

Programmatic Agreement (PA) to ensure that historic properties are taken into account in their planning for and conduct of the emergency response under the National Oil and Hazardous Substances Pollution Contingency Plan (NCP). 40 CFR Section Part 300. The National Conference of State Historic Preservation Officers(NCSHPO) is also a signatory, on behalf of State Historic Preservation Officers (SHPOs), to facilitate Federal agency ability to develop and execute a uniform nationwide approach for considering and treating historic properties before and during emergencyresponse. In the event an individual SHPO is unable to respond, the Agency or Department may contact the NCSHPO or the Advisory Council on Historic Preservation (ACHP) to consider alternatives and receive assistance. The signatories agree that their Departments/Agencies will follow this PA or, to meet regional needs, develop regional PAs that are not inconsistent with this PA and the National Historic Preservation Act of 1966, as amended(NHPA), P.L. 89-665, 16 U.S.C. Section 470 et seq., and the regulations promulgated thereto.

B. The NCP does not provide specific guidance for taking historic

9715 Protection of Historic Properties

2

properties into account during emergency response to an actual or threatened release of a hazardous substance, pollutant or contaminant or the discharge of oil or other pollutants (hereinafter, a release or spill). Also, emergency provisions contained in the regulations implementing Section 106 of the NHPA do not directly address requirements for such emergency responses. Accordingly, for the purpose of this PA, an "emergency" shall be deemed to exist whenever circumstances dictate that a response action to a release or spill must be taken so expeditiously that normal consideration of the Section 106 process is not reasonably practicable.

C. The purpose of this PA is to provide an alternative process to ensure appropriate consideration of historic properties within the meaning of the NHPA during emergency response to a release or spill. This PA does not address the consultation procedures under Section 106 of the NHPA once that phase of the response action has ended.

D. In carrying out duties under the NCP, including the priorities of protecting public health and safety, the Federal On-Scene Coordinator (OSC) may have to make emergency response decisions that adversely affect historic properties. By following this PA, however, the Federal OSC will be making an informed decision that takes historic property information into account prior to authorizing actions that might affect such property.

E. The responsibility of the Federal OSC in protecting public health and safety is paramount. That mission is a difficult one involving problems that cannot be anticipated and calling for judgment on the part of the Federal OSC. Nothing in this PA changes the national response priorities, nor does it change the effect of existing law.

F. 36 CFR Section 800.13 provides, inter alia, that:

An Agency Official may elect to fulfill an agency's Section 106 responsibilities for a particular program, a large or complex project, or a class of undertakings...through a Programmatic Agreement.

36 CFR Section 800.13(e) provides that:

An approved Programmatic Agreement satisfies the Agency's Section 106 responsibilities for all individual undertakings carried out in accordance with the agreement until it expires or is terminated.

During such time as the ACHP and the NCSHPO are signatories, compliance with this PA by a Federal OSC will be deemed to constitute compliance with Section 106 of the NHPA during pre-incident planning and emergency response activities.

II. LEGAL AUTHORITIES PROTECTING HISTORIC PROPERTIESA. National Historic Preservation Act

1. In 1966, Congress instituted a policy to preserve the Nation's

3

cultural and historic heritage by enacting the NHPA. The NHPA implementing regulations most pertinent to actual or threatened releases of hazardous substances, pollutants or contaminants or oil spills are those of: 1) the ACHP, an independent Federal agency that administers Section 106 of the NHPA through procedures specified in 36 CFR Part 800, "Protection of Historic Properties," and 2) the Department of the Interior (DOI) regulations at 36 CFR Part 60, National Register of Historic Places.

2. Section 106 of the NHPA provides that Federal agencies are to take into account the effects of "Federal or federally assisted undertakings" on historic properties that are listed in or eligible for inclusion in the National Register of Historic Places. It further affords the ACHP an opportunity to comment on the undertaking.(1)

B. This PA does not address other Federal laws defining and protecting historic properties, such as:

1. The Archaeological Resources Protection Act (ARPA), 16 U.S.C. Section 470aa et seq., which provides for the protection of archeological sites and other resources. ARPA establishes criminal and civil penalties for actual or attempted illegal excavation or removal of or damage to archeological resources; illegal trafficking in archeological resources; and knowingly causing another to commit an ARPA violation;

2. The Native American Graves Protection and Repatriation Act (NAGPRA), 25 U.S.C. Section 3001 et seq., which provides for the protection of Native American human remains and other defined classes of cultural items. NAGPRA also establishes criminal penalties for illegal trafficking in these cultural items. 18 U.S.C. Section 1170;

3. The Antiquities Act of 1906, 16 U.S.C. Section 433 et seq.,which establishes criminal penalties for non-permitted appropriation, excavation, injury, or destruction of any historic or prehistoric ruin or monument, or any object of antiquity, situated on lands owned or controlled by the Federal Government; and

4. The National Marine Sanctuaries Act (also known as Title III of the Marine Protection, Research and Sanctuaries Act, 16 U.S.C. Section 1431, et seq., which establishes civil penalties for destruction of, loss of, or injury to a sanctuary resource, including historic properties. In addition to fines, parties can also be held responsible for response costs; damages including replacement cost, restoration cost, or acquisition of an equivalent sanctuary resource, and lost-use value of that resource and interest.

4

C. Many States also have laws defining and protecting historic properties. Regional PAs may consider State laws relevant to the historic properties in the region, to the extent they are not inconsistent with Federal law.

III. DEFINITION OF "HISTORIC PROPERTY"A. The term "historic property" is defined in the NHPA as: "any

prehistoric or historic district, site, building, structure, or object included in, or eligible for inclusion on the National Register"; such term includes artifacts, records, and remains which are related to such district, site, building, structure, or object. 16 U.S.C. Section 470(w)(5).

B. Criteria for listing a property in the National Register of Historic Places are found at 36 CFR Part 60. The statutory definition of historic properties and the established criteria determine whether a historic property needs to be considered during emergency response. A historic property need not be formally listed on the National Register to receive NHPA protection, it need only meet the National Register criteria (i.e., be eligible for listing in the National Register). Section VI.C.2, below, discusses determining the National Register eligibility of historic properties during emergency response.

IV. RESPONSIBILITY FOR HISTORIC PROPERTIES CONSIDERATION

A. For the purpose of this PA, the Federal OSC, as the Federal official designated to coordinate and direct response actions, is responsible for ensuring that historic properties are appropriately considered in planning and during emergency response.

B. Planning Support/Coordination1. The NCP, at 40 CFR Section 300.210(c), provides that Area

Contingency Plans (ACPs) are to be developed under the direction of a Federal OSC. The Federal OSC shall ensure that ACPs include the information on consideration of historic properties and are developed in consultation with the parties specified in Section V of this agreement.

2. Federal agencies with expertise in protection of historic properties available to assist the Federal OSC during preparedness planning include the Department of the Interior,(2) the ACHP, and other Federal land-managing agencies for properties on their lands. The primary source of information on historic properties in an area, particularly properties not on Federal lands, is the SHPO, who is the official appointed by the Governor as part of the State's participation in NHPA programs. Other parties that may assist are listed in V.A. of this PA.

3. The National Program Center (NPC) of the National Park Service, consistent with its authority and responsibilities, will provide coordination of appropriate expertise to Area

5

Cornmittees and Regional Response Teams (RRTs) for pre-incident planning activities through the United States Coast Guard (Coast Guard) and the United States Environmental Protection Agency (EPA). The NPC will coordinate through the Commandant of the Coast Guard and the Office of Emergency and Remedial Response of EPA.

4. Prior to finalizing or subsequently revising ACPs, the Federal OSC will provide a draft of sections addressing historic properties identification and protection to the parties identified in Section V.A. of this PA. Each party shall have 30 calendar days from receipt to review the draft and provide comments to the Federal OSC. Should any reviewing party file a timely objection to the draft or any portion thereof, the Federal OSC will consult with the objecting party to resolve the objection. If the objection cannot be resolved, the Federal OSC will provide documentation of the dispute to the ACHP and request their comments. The ACHP comments will be taken into account by the Federal OSC in finalizing or revising ACPs.

C. Emergency Response Support/Coordination 1. To ensure historic properties are considered during

emergency response, the Federal OSC must have access to reliable and timely expertise and support in order to make timely and informed decisions about historic properties.

2. A Federal OSC may obtain historic properties expertise and support m any one of several ways. These include implementing an agreement with State or Federal agencies that have historic properties specialists on staff (see IV.B.2), executing a contract with experts identified in ACPs or hiring historic properties specialists on staff. Historic properties specialists made available under contract or hired must:

a. Meet the qualifications listed in the Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation, 48 Federal Register44738-39 (September 29, 1983); see Appendix II; and

b. Be available to assist the Federal OSC whenever needed.

V. PRE-INCIDENT PLANNINGA. As part of pre-incident planning activities, Federal OSCs (or the

OSC's management) shall consult with the SHPO, Federal land-managing agencies, appropriate Indian tribes and appropriate Native Hawaiian organizations, as defined in Section 301 of the NHPA, and the other interested parties identified during pre-incident planning, as described in Section IV.B of this PA, to:

1. Identify historic properties.a. Identify: 1) historic properties that have been listed in

6

or determined eligible for inclusion in the National Register of Historic Places that might be affected by response to a release or spill; and 2) unsurveyed areas where there is a high potential for the presence of historic properties.

b. Identify exclusions. These may be specific geographic areas or types of areas where, should a release or spill occur, historic properties are unlikely to be affected. This includes the specifics listed in Appendix I and any additional exclusions agreed on by the signatories to this or a regional PA. Incidents in areas covered by exclusions would not require consideration for protection of historic properties, except as provided in Section VI.A.1.(3)

2. Develop a list of parties that are to be notified in the event of an incident in a non-excluded area. This list should include the SHPO for the State in which the incident occurred, Federal and Indian tribal land owners or land managers and Hawaiian Native organizations in the area where the incident occurred, if any.

3. Develop emergency response strategies that can be reasonably anticipated to protect historic properties. The Federal OSC shall ensure that response strategies, including personnel and equipment needed, are developed to protect or help protect historic properties at risk. This includes consideration of the sensitivity of historic properties to emergency response measures proposed in ACPs or other response plans, including chemical countermeasures and insitu burning.

B. The Federal OSC shall ensure that historic properties protection strategies can be carried out by:

1. Identifying who will be responsible for providing expertise on historic properties matters to the Federal OSC during emergency response. Depending on the size and complexity of the incident, a Federal OSC historic properties specialist or a historic properties technical advisory group convened by the specialist may be the most effective mechanism;

2. Providing information on availability of appropriate training for historic property specialists to participate in emergency response, ~g., Hazardous Waste Operations and Emergency Response (HAZWOPER) training, familiarity with all relevant contingency plans and response management systems, etc.; and

3. Working with the parties listed in section V.A. to obtain information for response personnel on laws protecting and activities that may potentially affect historic properties.

7

VI. FEDERAL LEAD EMERGENCY RESPONSEA. The Federal OSC shall determine whether the exclusions described

in section V.A.l.b. apply.1. If the incident affects only excluded areas, no further actions

are necessary under this PA, unless:a. Previously unidentified historic properties are

discovered during emergency response; or b. The SHPO (or appropriate Federal, Indian, or

Hawaiian Native organizations) notifies the Federal OSC that a categorically excluded release or spill may have the potential to affect a significant historic property.

2. If the area where a release or spill occurs has not been excluded, in the cases specified in Section VI.A. l .a or b, if the Federal OSC is unsure whether an exclusion applies, or if the specifics of the incident change so that it no longer fits into one of the exclusions, the remaining steps in this Section shall be followed.

B. Activate the agreed-upon mechanism for addressing historic properties, including notification of the parties identified pursuant to Section V.A.2., and consultation with these parties concerning the identification of historic properties that may be affected, assessing the potential effects of the emergency response, and developing and implementing emergency response activities. These requirements for notification and consultation shall be satisfied if the Federal OSC makes reasonable and timely efforts to notify and consult the parties listed in this Section. Thereafter there shall be additional consultation to the extent practicable.

C. Verify identification of historic properties.1. Consult with the SHPO, land owners and/or land managers,

appropriate Indian tribes and Native Hawaiian organizations, and other interested parties identified in pre-incident planning to verify the location of historic properties identified during the planning process and determine if other historic properties exist in areas identified in V .A. l .a.2. that might be affected by the incident or the emergency response.

2. If newly discovered or unanticipated potential historic properties are encountered during emergency response actions, the Federal OSC shall either: 1) consult with the SHPO (or appropriate Federal, Indian, or Hawaiian Native organizations) to determine if the properties are eligible for inclusion in the National Register, or 2) treat the properties as eligible.

D. Assess potential effects of emergency response strategies on historic properties. Such assessment shall be done in consultation with the parties listed in Section V A.

8

1. The potential adverse effects of releases or spills and of emergency response on historic properties may include, but are not limited to:

a. Physical destruction, damage, or alteration of all or part of the historic property;

b. Isolation of the property from or alteration of the character of the property's setting when that character contributes to the property's qualification for the National Register; and

c. Introduction of visual, audible, or atmospheric conditions that are out of character with the property or alter its setting.

2. Emergency response actions that may have adverse effects on historic properties include, but are not limited to:

a. The placement of physical barriers to deter the spread of released or spilled substances and the excavation oftrenches to stop the spread of the released or spilled substances; and

b. Establishing camps for personnel, constructing materials storage and staging yards, excavating borrow pits for fill materials, and constructing alignments for road access.

3. Direct physical contact of historic properties with released or spilled substances may result in one or more of the following: 1) inability to radiocarbon date the contaminated resources; 2) acceleration of deterioration of an object or structure; or 3) prevention of identification of historic properties in the field. As a result, important scientific, historic, and cultural information may be lost.

E. Make and implement decisions about appropriate actions. The Federal OSC shall take into account professional comments received from the parties listed in Section V.A. in making decisions that might affect historic properties.

1. Emergency response strategies delineated in plans may need to be reviewed based on information available at the time of an actual incident. The purpose of this review is to evaluate whether implementation of the strategies in the plan might, for the emergency response action that is underway, adversely affect historic properties and, if so, how such effects might be avoided or reduced.

2. Make arrangements for suspected artifact theft to be reported to the SHPO, law enforcement officials, and the land owner/manager.

3. Arrange for disposition of records and collected materials. 4. Ensure the confidentiality of historic property site location

information, consistent with applicable laws, so as to

9

minimize opportunities for vandalism or theft. F. Whenever the Federal OSC determines the requirements of this

Section cannot be satisfied concurrently with the paramount requirement of protecting public health and safety, the determination shall be documented in a writing including the name and title of the person who made the determination; the date of determination; and a brief description of the competing values between public health and safety and carrying on the provisions of this Section. Notwithstanding such a determination, if conditions subsequently permit, the Federal OSC shall endeavor to comply with the requirements of this Section to the extent reasonably practicable.

VII. REGIONAL PAsA. Regional PAs may be developed as provided in I.A. as an alternative

to this national PA. Regional PAs are to include the provisions of this PA and may include appropriate additional provisions responsive to regional concerns.

B. A regional PA should be signed by appropriate regional-level Federal officials, State agencies, tribal officials and the ACHP.

C. Either this PA or a PA developed at a regional level may be adopted by the RRT and incorporated or referenced in Regional Contingency Plans (RCPs), 36 CFR Section 300.210(b), and ACPs in the region.

VIII. AUTHORITY, EFFECTIVE DATE, WITHDRAWAL, AMENDMENTA. The signatories below are authorized to sign the PA on behalf of

their respective Department, Agency or organization. This PA may be signed in counterparts.

B. In order to allow sufficient time for pre-incident planning and other preparedness activities, this PA shall not be become effective with respect to a signatory Department or Agency until ninety (90) days after it has been signed on the Department's or Agency's behalf.

C. Any signatory may withdraw from this PA by sending, through an official authorized to act in this matter, written notice to all current signatories at least thirty (30) days in advance of the effective date ofwithdrawal. The requirements contained in this PA will remain in full force and effect with respect to remaining signatories.

D. Nothing herein prevents the signatories from agreeing to amend this PA.

SIGNATORIES

Advisory Council on Historic PreservationChairman June 4, 1997

National Conference of State Historic Preservation OfficersPresident May 13, 1997

U.S. Environmental Protection AgencyActing Deputy Director, Office of Emergency and Remedial Response May 23, 1997

U.S. Department of the InteriorDirector, Office of Environmental Policy and Compliance June 4, 1997

U.S. Department of Transportation, Coast GuardAssistant Commandant for Marine Safety and Environmental Protection May 13, 1997

National Park ServiceActing Deputy Director August 7, 1997

U.S. Department of Commerce, National Oceanic and Atmospheric AdministrationAssistant Administrator for Ocean Services and Coastal Zone ManagementJuly 3, 1997

U.S. Department of EnergyDeputy Director November 7, 1997

U.S. Department of DefenseDeputy Under Secretary of Defense (Environmental Security) November 3, 1997

U.S. Department of AgricultureUnder Secretary of Defense for Natural Resources and EnvironmentAugust 28, 1998

ENDNOTES

1) Section 106 of the NHPA provides, inter alia, as follows:

Effect of Federal undertakings upon property listed in National Register; comments byAdvisory Council on Historic Preservation

The head of any Federal agency having direct or indirect jurisdiction over a proposed Federal orfederally assisted undertaking in any State and the head of any Federal department or independentagency having authority to license any undertaking shall, prior to approval of the expenditure of anyFederal funds on the undertaking or prior to the issuance of any license, as the case may be, take intoaccount the effect of the undertaking on any district, site, building, structure, or object that is included in or eligible for inclusion in the National Register. The head of any such Federal agencyh ll ff d th Ad i C il Hi t i P ti bl t it t t

10

with regard to such undertaking.

16 U.S.C. Section 470f.

2) 40 CFR Section 300 175(b)(9) reads, in pertinent part, as follows:

DOI may be contacted through Regional Environmental Officers (REOs), who are the designatedmembers of RRTs.... [B]ureaus and offices have relevant expertise as follows:...(viii) National Park Service: General biological, natural, and cultural resource managers to evaluate, measure, monitor and contain threats to park system lands and resources; archaeologicaland historical expertise in protection, preservation, evaluation, impact mitigation, and restoration ofcultural resources....

3) Response to spills or releases that involve non-excluded areas should be considered to have thepotential to adversely affect historic properties that are listed in or eligible for inclusion in theNational Register.

APPENDIX I.—CATEGORICAL EXCLUSION LIST

Releases or Spills Categorically Excluded from Additional National Historic Preservation Act Section 106 Compliance

Releases/Spills onto (which stay on):

Gravel padsRoads (gravel or paved, not including the undeveloped right-of-way)Parking areas (graded or paved)Dock staging areas less than 50 years oldGravel causewaysArtificial gravel islandsDrilling mats, pads, and/or bermsAirport runways (improved gravel strips and/or paved runways)

Releases/Spills into (that stay in):

Lined pits; e.g., drilling mud pits and reserve pitsWater bodies where the release/spill will not: 1) reach land/submerged land;and 2) includeemergency response activities with land/submerged land-disturbing componentsBorrow pitsConcrete containment areas

11

Releases/Spills of:


IMPORTANT NOTE TO FEDERAL OSC:

1) IF YOU ARE NOT SURE WHETHER A RELEASE OR SPILL FITS INTO ONE OF THECATEGORIES LISTED ABOVE;

2) IF AT ANY TIME, THE SPECIFICS OF A RELEASE OR SPILL CHANGE SO IT NOLONGER FITS INTO ONE OF THE CATEGORIES LISTED ABOVE;

3) IF THE SPILL IS GREATER THAN 100,000 GALLONS; AND/OR

4) IF THE STATE HISTORIC PRESERVATION OFFICER NOTIFIES YOU THAT ACATEGORICALLY EXCLUDED RELEASE OR SPILL MAY HAVE THE POTENTIAL TOAFFECT A HISTORIC PROPERTY

YOU OR YOUR REPRESENTATIVE MUST FOLLOW THE SECTION VI OF THIS PA.

APPENDIX II.—SECRETARY OF THE INTERIOR'SSTANDARDS

for Archeology and Historic Preservation

48 Federal Register 44738-39 (September 29, 1983)

Professional Qualifications Standards

The following requirements are those used by the National Park Service and have been previously published in the Code of Federal Regulations 36 CFR Part 61. The qualifications define minimum education and experience required to performidentification, evaluation, registration, and treatment activities. In some cases, additional areas or levels of expertise may be needed depending on the complexity of the task and the nature of the historic properties involved. In the following definitions, a year of full-time professional experience need not consist of a continuous year of full-time work but may be made up of discontinuous periods of full-time or part-time work adding up to the equivalent of a year of full-timeexperience.

History

The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following:

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1. At least two years of full time experience in research, writing, teaching, interpretation, or the demonstrable professional activity with an academic institution, historic organization or agency, museum, or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of history.

Archeology

The minimum professional qualifications in archeology are a graduate degree in archeology, anthropology, or closely related field plus:

1. At least one year of full-time professional experience or equivalent specialized training in archeological research, administration or management;

2. At least four months of supervised field and analytic experience in general North American archeology; and

3. Demonstrated ability to carry research to completion.

In addition to these minimum qualifications, a professional in prehistoric archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the prehistoric period. A professional in historic archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the historic period.

Architectural History

The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with course work in American architectural history; or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following:

1. At least two year of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum. or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history.

Architecture

The minimum professional qualifications in architecture are a professional degree in architecture plus at least two years of full-time experience in

architecture; or State license to practice architecture.

Historic Architecture

The minimum professional qualifications historic in architecture are a professional degree in architecture or a State license to practice architecture,plus one of the following:

1. At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field; or

2. At least one year of full-time professional experience on historic preservation projects.

Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structure research reports, and preparation of plans and specifications for preservation projects.

Updated April 30, 2002

Return to Top

14

9716: Inter-agency Memorandum of Agreement Regarding Oil Spill Planning & Response Activities Under the Federal Water Pollution Control Act’s

National Oil and Hazardous Substances Pollution Contingency Plan and the Endangered Species Act

I. INTRODUCTION A. Parties. The Parties to this agreement are the U.S. Coast Guard (USCG), the U.S.

Environmental Protection Agency (USEPA), the Department of the Interior (DOI) Office of Environmental Policy and Compliance, the U.S. Fish and Wildlife Service (USFWS), and the National Oceanic and Atmospheric Administration’s (NOAA’s) - National Marine Fisheries Service (NMFS) and National Ocean Service (NOS).

B. The Parties have conducted a review of the National Oil and Hazardous Substances

Pollution Contingency Plan (NCP) and associated oil spill response activities to coordinate their actions under Section 1321(d) of the Clean Water Act and Section 7(a)(1) of the Endangered Species Act, as amended (16 U.S.C. 1531 et seq.) (ESA). Section 1321(d) of the Clean Water Act establishes the NCP and assigns responsibilities to Federal agencies in mitigating damage from oil and hazardous materials spills, including the conservation of fish and wildlife. Section 7(a)(1) of the ESA requires all Federal agencies, in consultation with and with the assistance of the Secretaries of the Interior or Commerce, as appropriate, to review their programs and utilize their authorities in furtherance of the purposes of the ESA by carrying out programs for the conservation of listed species. As a result of this review, recommended procedures have been developed that will achieve better conservation of listed species and critical habitat during implementation of oil spill response activities.

C. This agreement provides a general framework for cooperation and participation

among the Parties in the exercise of their oil spill planning and response responsibilities. Following the recommended procedures presented in this agreement will better provide for the conservation of listed species, improve the oil spill planning and response procedures delineated in the NCP, and ultimately streamline the process required by Section 7(a)(2) of the ESA.

II. PURPOSE A. This agreement is intended to be used at the area committee level primarily to identify

and incorporate plans and procedures to protect listed species and designated critical habitat during spill planning and response activities. Proactive regional planning may also take into consideration concerns for proposed and candidate species, as well as listed species’ habitat not yet designated as critical.1

1 Adverse effects on non-designated critical habitat used by listed species has a potential for having an adverse affect on these listed species. Therefore, planners should consider these areas if information is available.

1

B. This agreement coordinates the consultation requirements specified in the ESA regulations, 50 CFR 402, with the pollution response responsibilities outlined in the NCP, 40 CFR 300. It addresses three areas of oil spill response activities: pre-spill planning activities, spill response event activities, and post-spill activities. The agreement identifies the roles and responsibilities of each agency under each activity. By working proactively before a spill to identify potential effects of oil spill response activities on listed species and critical habitat, and jointly developing response plans and countermeasures (response strategies) to minimize or avoid adverse effects, impacts to listed species and critical habitat should be reduced or avoided completely. Should a spill occur, response plans and countermeasures will be used to implement response actions to minimize damage from oil discharges in a manner that reduces or eliminates impacts to listed species and critical habitat. In the event that oil spill response actions may result in effects on listed species or critical habitat, the agreement provides guidance on how to conduct emergency consultation under the ESA. It also describes the steps for completing formal consultation, if necessary, after the case is closed, if listed species or critical habitat have been adversely affected.

C. The goal of this agreement is to engage in informal consultation wherever possible

during planning and response. With adequate planning and ongoing, active involvement by all participants, impacts to listed species and critical habitat and the resulting need to conduct subsequent ESA Section 7(a)(2) consultations will be minimized or obviated.

III. LEGAL AUTHORITIES A. The Federal Water Pollution Control Act (FWPCA), 33 U.S.C. § 1321., requires that

when a spill occurs, the President take such action as necessary to ensure effective and immediate removal of a discharge, and mitigation or prevention of a substantial risk of a discharge of oil into the waters of the United States. The National Contingency Plan (NCP), 40 CFR Part 300, prepared in accordance with the FWPCA, assigns duties to Federal agencies to protect the public health and welfare, including fish, wildlife, natural resources and the public. The NCP designates the Federal On Scene Coordinator (FOSC) as the person responsible for coordinating an oil spill response. (The abbreviation OSC is used in the NCP, while the abbreviation for Federal On Scene Coordinator is FOSC in this agreement.) Nothing in this agreement limits the authority of the Federal On Scene Coordinator as defined in the NCP.

B. The Endangered Species Act of 1973 (ESA), as amended, 16 U.S.C. §1531 et seq.,

provides a means to protect threatened and endangered species and the ecosystems upon which they depend. The ESA requires that Federal agencies insure that the actions they authorize, fund, or carry out do not jeopardize listed species or adversely modify their designated critical habitat. Regulations for conducting Section 7 consultation are set forth in 50 CFR Part 402.

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IV. DEFINITIONS The following definitions apply to this agreement and are taken from the definitions contained in either the NCP or the March 1998 USFWS & NMFS Endangered Species Consultation Handbook. For definitions of terms not listed below, refer to the USFWS & NMFS Endangered Species Consultation Handbook and the NCP as appropriate. Area Committee - the entity appointed by the President consisting of members from qualified personnel of Federal, state, and local agencies with responsibilities that include preparing an area contingency plan for an area designated by the President. The chairs of the Area Committee are the USCG for coastal and Great Lakes plans, and the USEPA for inland plans. In some instances the Regional Response Team (RRT) may act as the Area Committee. In this MOA, the term Area Committee also includes the RRT acting as the Area Committee. Area Contingency Plan (ACP) - the plan prepared by an Area Committee (or the RRT acting as the Area Committee) that is developed to be implemented in conjunction with the NCP and Regional Contingency Plan (RCP), in part to address removal of a worst case discharge and to mitigate or prevent a substantial threat of such a discharge from a vessel, offshore facility, or onshore facility operating in or near an area designated by the President. A detailed annex containing a Fish and Wildlife and Sensitive Environments Plan prepared in consultation with the USFWS, NOAA, and other interested natural resource management agencies should be incorporated into each ACP. In this MOA, the term ACP also includes sub-area ACP’s, sub-area contingency plans, geographic response plans and geographic response strategies as per 40 CFR 300.210. Biological Assessment - information prepared by or under the direction of the Federal action agency (USCG or USEPA) regarding: 1) listed and proposed species and designated critical habitat that may be affected by proposed actions; and, (2) the evaluation of potential effects of the proposed actions on such species and habitat. Biological Opinion - document which includes: (1) the opinion of the USFWS or NMFS as to whether or not a Federal action is likely to jeopardize the continued existence of listed species, or result in the destruction or adverse modification of designated critical habitat; (2) a summary of the information on which the opinion is based; and (3) a detailed discussion of the effects of the action on listed species or designated critical habitat. This document will also contain an incidental take statement, that, if appropriate, exempts the Federal actions from the ESA Section 9 take prohibitions. Candidate species – plant and animal taxa considered for possible addition to the List of Threatened and Endangered Species. Case is Closed – When removal operations are complete in accordance with 40 CFR 300.320(b).

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Critical habitat - areas designated by the USFWS and NMFS pursuant to Section 4 of the ESA for the purposes of identifying areas essential for the conservation of a threatened or endangered species and which may require special management considerations. Emergency Consultation – an expedited consultation process that takes place during an emergency (natural disaster or other calamity) (50 CFR 402.05). The Services have determined that oil spill response activities qualify as an emergency action. The consultation may be initiated informally. The emergency continues to exist until the removal operations are completed and the case is closed in accordance with 40 CFR 300.320(b). The FOSC will continue to conduct emergency consultations, if needed, until the emergency is over and the case is closed. Formal, or informal, consultation is initiated after the emergency is over, at which time the USFWS and/or NMFS evaluates the nature of the emergency actions, the justification for the expedited consultation, and any impacts to listed species and their habitats. Federal On Scene Coordinator (FOSC) - the Federal official predesignated by USEPA or the USCG to coordinate and direct responses under the FWPCA as defined in the NCP. Formal Consultation2 - a process between USFWS or NMFS and the Federal action agency (USCG or USEPA) that: (1) determines whether a proposed Federal action is likely to jeopardize the continued existence of listed species or destroy or adversely modify designated critical habitat; (2) begins with a Federal agency’s written request and submission of a complete Section 7 consultation initiation package; and (3) concludes with the issuance of a biological opinion and incidental take statement, as appropriate, by either of the Services. If a proposed Federal action may affect a listed species or designated critical habitat, formal consultation is required (except when the Services concur, in writing, that a proposed action “is not likely to adversely affect” listed species or designated critical habitat. See informal consultation). Incidental Take - take of listed fish or wildlife species that results from, but is not the purpose of, carrying out an otherwise lawful activity conducted by a Federal agency or applicant. Informal Consultation - an optional process that includes all discussions and correspondence between the USFWS or NMFS and the Federal agency (USCG or USEPA) or designated non-Federal representative, prior to formal consultation, to determine whether a proposed Federal action may affect listed species or critical habitat. This process allows the Federal agency to utilize the Services’ expertise to evaluate the agency’s assessment of potential effects or to suggest possible modifications to the proposed action, which could avoid potential adverse effects. If a proposed Federal action may affect a listed species or designated critical habitat, formal consultation is required (except when the Services concur, in writing, that a proposed action “is not likely to adversely affect” listed species or designated critical habitat). 2 Formal consultation can occur during planning or after the conclusion of emergency consultation if listed species or critical habitat have been affected.

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Listed Species – for the purposes of this MOA, any species of fish, wildlife or plant, which has been determined to be endangered or threatened under Section 4 of the ESA. National Contingency Plan (NCP) – National Oil and Hazardous Substances Pollution Contingency Plan. The NCP is a national plan that provides the organizational structure and procedures for preparing for and responding to discharges of oil and releases of hazardous substances, pollutants and contaminants. The NCP is set forth in 40 CFR 300. National Response Team (NRT) - a national team, defined under the NCP, responsible for national planning, policy, and coordination for hazardous substance and oil spill preparedness and response, consisting of representatives from agencies named in 40 CFR 300.175(b). Regional Response Team (RRT) - a regional team of agency representatives that acts in two modes: the standing RRT and incident specific RRT. The Co-chairs are the USCG and USEPA. The standing team is comprised of designated representatives from each participating Federal agency, state governments and local governments (as agreed upon by the states). Incident-specific teams are formed from the standing team when activated for a response. The role of the standing RRT includes establishing regional communications and procedures, planning, coordination, training, evaluation, preparedness and related matters on a region-wide basis. It also includes assisting Area Committees in coordinating these functions in areas within their specific regions. The role and composition of the incident-specific team is determined by the operational requirements of the response. During an incident, it is chaired by the agency providing the FOSC. Services – Term used to refer to both the USFWS and NMFS. V. PROCEDURES Oil spill planning and response procedures are set forth in the NCP. This agreement is intended to facilitate compliance with the ESA without degrading the quality of the response conducted by the FOSC, to improve the oil spill planning and response process, and ensure continued inter-agency cooperation to protect, where possible, listed species and critical habitat. A. PRE-SPILL PLANNING (1) While drafting Area Contingency Plans themselves may not result in effects to listed

species, actions implemented under the plans may. It is essential that the Area Committee engage USFWS and NMFS during the ACP planning process while developing or modifying the ACP and response strategies. This informal consultation can be used to determine the presence of listed species or critical habitat, and the effects of countermeasures, and to ensure that measures to reduce or avoid impacts to listed species and critical habitats during oil spill response activities are developed. By consulting on the anticipated effects prior to implementing response actions, decisions can be made rapidly during the spill, harm from response actions can be

5

minimized, and implementation of response strategies specifically designed to protect listed species and critical habitat can be achieved.

(2) The pre-spill planning process is shown as a flow chart in Appendix A. The Area

Committee Chair will request, in writing, that endangered species expertise and a species list be provided by the Services.3 The request should also describe the area and include a general description of the countermeasures being considered and the planning process to be used (e.g., a workgroup). In order to document the request for consultation and planning involvement, the request shall be sent to both NOAA and USFWS. To obtain NMFS assistance, a request should be sent to the Department of Commerce (DOC) RRT representative, with a copy to the NOAA Scientific Support Coordinator (SSC) and the NMFS Regional Field Office. For USFWS support, a request should be sent to the local USFWS field office(s), with a copy to the USFWS Regional Response Coordinator (RRC) at the appropriate USFWS Regional Office(s) and the DOI RRT representative. It is the responsibility of the USFWS RRC, acting through the Ecological Services Assistant Regional Director, and the NOAA SSC to act as a liaison between the respective Service and the Area Committee. USFWS and NMFS will orally respond to the request within 30 days of receipt and provide a written response within 60 days. The response should include designation of a listed species expert to assist the Area Committee.

(3) If listed species or critical habitat are present in the planning area being considered

the Area Committee should use a planning process that ensures engagement of Service experts.4 This process shall ensure that the appropriate participants jointly gather and analyze the information needed to complete the Planning Template in Appendix C. This planning process constitutes informal consultation.5 The goals of this planning process are to identify the potential for oil spill response activities to adversely affect listed species and critical habitat and to identify for inclusion in the ACP information on sensitive areas, emergency response notification contacts, and any other information needed. Methods should be developed to minimize identified adverse effects and, where necessary, the plan should be modified accordingly. If specific sources of potential adverse effects are identified and removed, the Services will provide a concurrence letter and Section 7(a)(2) requirements will be deemed to have been met.6

(4) If, after the process in Appendix C has been followed, it cannot be determined that

adverse effects will not occur during a response action, the USCG or USEPA, as appropriate, will initiate formal consultation using the information gathered in Appendix C; this information will be used by the Services to complete formal

3 40 CFR 300.170(a). 4 Process options include using an informal workgroup; formal workgroup, Environmental Risk Assessment process, or other process based on Area Committee needs. 5 This process does not negate any regional consultations that have already occurred, nor alter the strategies/procedures in the ACP until the ACP is officially modified in consultation with USFWS or NMFS. 6 Letter is required for the administrative record. See Appendix E.

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consultation.7 This will be a programmatic consultation that generally addresses oil spill response activities at issue in the plan area. At times when specific information is available about certain oil spill response methods and listed species and critical habitat, it may be possible to pre-approve particular activities that may be implemented in the event there is insufficient time to initiate emergency consultation before the need to take action. 8

(5) All parties recognize that development and modification of the ACP is an ongoing

process. Changes, including modifications to response actions or changes to the species list, should be addressed regularly through a dynamic planning process. The Services should contact the Area Committee or workgroup if they become aware of newly listed species that may be affected by planned response activities. The Area Committee should likewise notify the Services of changes to planned response activities. The Area Committee or workgroup should evaluate any changes and assess the need for additional consultation as needed.

B. OIL SPILL RESPONSE During an oil spill event which may affect listed species and/or critical habitat, emergency consultations under the ESA are implemented (50 CFR 402.05) for oil spill response actions.9 Emergency consultation may be conducted informally through the procedures that follow (See Appendix A). Emergency consultation procedures allow the FOSC to incorporate listed species concerns into response actions during an emergency. “Response” is defined in this agreement as the actions taken by the FOSC in accordance with the NCP. The FOSC conducts response operations in accordance with the NCP and agreement established in the ACP. (1) As per the NCP and ACP, the FOSC will notify the RRT representatives of DOI and

DOC through the established notification process regardless of whether listed species or critical habitat is present. Upon notification, the DOC and DOI representatives shall contact the NOAA SSC and RRC, respectively, and other appropriate Service contacts as provided in internal DOC or DOI plans, guidance, or other documents. If established in the ACP, the FOSC may also contact the Service regional or field offices directly (see Section V(A)(3) above). If listed species and/or critical habitat are present or could be present, the FOSC shall initiate emergency consultation by contacting the Services. The NOAA SSC and RRC shall coordinate appropriate listed species expertise. This may require timely on-scene expertise from the Services’ local field offices. These Service representatives may, as appropriate, be asked by the FOSC to participate within the FOSC’s Incident Command System and provide information to the FOSC.10

7 Letter is required for the administrative record. See Appendix E. 8 Due to time constraints associated with spill response, this does not mean that immediate spill response actions cannot occur to meet the requirements of 40 CFR 300.317. However, planning should address specific procedures for initiating emergency consultation for activities that are pre-approved and for those that have not been pre-approved. 9 Based on pre-spill planning or discovered during the response. 10 40 CFR 300.175(b)(7) & (b)(9); 40 CFR 300.305(e).

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(2) The ACP, including any agreed upon references cited in the ACP, should form the

basis for immediate information on response actions. As part of emergency consultation, the Services shall provide the FOSC with any timely recommendations to avoid and/or minimize impacts to listed species and critical habitat.11 The NOAA SSC should also be involved in these communications as appropriate. If incidental take is anticipated, and if no means of reducing or avoiding this take are apparent, the FOSC should also be advised and the incidental take documented. If available, the FOSC should consider this information in conjunction with the national response priorities established in the NCP.12 The FOSC makes the final determination of appropriate actions.

(3) It is the responsibility of both the FOSC and the Services’ listed species

representatives to maintain a record of written and oral communications during the oil spill response. The checklist contained in Appendix B is information required to initiate a formal consultation in those instances where listed species and/or critical habitat have been adversely affected by response actions.13 If it is anticipated that listed species and/or critical habitat may be affected, the FOSC may request that the USFWS and/or NMFS representative to the Incident Command System oversee and be responsible for the gathering of the required information in Appendix B while the response is still ongoing.14 The FOSC may also choose to designate another individual to be responsible for collecting the information.15 Although in some instances the drafting of information for Appendix B may be completed after field removal operations have ceased, it is anticipated that collection of the information should be complete before the case is officially closed and that no further studies will be necessary.

(4) It is the responsibility of the FOSC to notify the Services’ representatives in the

Incident Command System of changes in response operations due to weather, extended operations, or some other circumstance. It is the responsibility of the Services to notify the FOSC of seasonal variances (e.g., bird migration), or other natural occurrences affecting the resource. If there is no Service representative in the Incident Command System, the FOSC will ensure that the NOAA SSC and/or DOI representative to the RRT remains apprised of the situation. The Services will continue to offer recommendations, taking into account any changes, to avoid jeopardizing the continued existence of listed species or adversely modifying critical habitat, and to minimize the take of listed species associated with spill response activities.

11 See Section 8.1 of the USFWS & NMFS Endangered Species Consultation Handbook (http://endangered.fws.gov/consultations/s7hndbk/s7hndbk.htm). 12 40 CFR 300.317 National Response Priorities. 13 See Section 8.2(B) of the USFWS & NMFS Endangered Species Consultation Handbook. 14 If requested by the FOSC, the NOAA Scientific Support Coordinator (SSC) may coordinate this data collection. 15 See Appendix D for example Pollution Removal Funding Authorization (PRFA) Statement of Work language.

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C. POST RESPONSE If listed species or critical habitat have been adversely affected by oil spill response activities, a formal consultation is required, as appropriate.16 Informal emergency consultation shall remain active until the case is closed. The FOSC will initiate consultation on the effect of oil spill response activities (not the spill itself) after the case is closed. Every effort shall be made to ensure that relevant information generated as part of the consultation process is made available for use in the Natural Resource Damage Assessment (NRDA) process. (Note: NRDA activities are separate from this consultation.) (1) After the FOSC determines that removal operations are complete in accordance with

40 CFR 300.320(b), the impacts of the response activities on listed species and critical habitat will be jointly evaluated by the FOSC and the Services.

(2) If listed species or critical habitat were adversely affected by oil spill response

activities, the FOSC will follow the procedural requirements of 50 CFR 402.05(b) (see Appendix A). The document developed by following Appendix B, information required to initiate a formal consultation following an emergency, should be included with a cover letter to the Services requesting consultation and signed by the FOSC. The FOSC will work with the Services and the NOAA SSC, as appropriate, to ensure that Appendix B is complete.17 This document comprises the FOSC’s formal request for consultation.

(3) The Services normally issue a biological opinion within 135 days of receipt of the

Section 7 consultation request (50 CFR 402.14). When a longer period is necessary, and all agencies agree, the consultation period may be extended. The final biological opinion will be prepared by the Services and provided to the FOSC, USFWS RRC, NOAA SSC, DOI and DOC RRT members, and the Area Committee Chair so that recommendations can be reviewed by the Area Committee, and where appropriate, implemented to minimize and/or avoid effects to listed species and critical habitat from future oil spill response actions.18 The result of the consultation should be considered by the FOSC for inclusion in a lessons learned system so changes can be made to the ACP, as necessary, for the benefit of future oil spill response actions. If such changes to the ACP modify the anticipated effects to listed species or critical habitat, the Services should appropriately document the anticipated changes in future effects and complete any appropriate administrative steps.

16 If only proposed species or proposed critical habitat have been adversely affected, a formal consultation is not required; however, ESA conference procedures should be followed as appropriate. See the USFWS & NMFS Endangered Species Consultation Handbook for conference information. 17 The NOAA SSC may also assist. 18 Recommendations may also be provided for addressing effects caused by spill response actions. This information should be provided to the NRDA process as appropriate.

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VI. Points of Contact. The following are the points of contact for each Party: USCG: Chief, Office of Response, Coast Guard Headquarters (G-MOR), (202) 267-0516. USEPA: Oil Program Center, U.S. Environmental Protection Agency, (703) 603-8823. NOAA - NMFS: Section 7 Coordinator, Endangered Species Division, Office of Protected Resources, (301) 713-1401. USFWS: National Spill Response Coordinator, U.S. Fish and Wildlife Service, Division of Environmental Quality, (703) 358-2148. NOAA - NOS: Director, Office of Response and Restoration, (301) 713-2989 x101. DOI: Office of Environmental Policy and Compliance, (202) 208-6304. VII. Funding and Resources. This agreement is not a fiscal or funds obligation document. Nothing in this agreement shall be construed as obligating any of the Parties to the expenditure of funds in excess of appropriations authorized by law or otherwise commit any of the Parties to actions for which it lacks statutory authority. It is understood that the level of resources to be expended under this agreement will be consistent with the level of resources available to the Parties to support such efforts. Any activities involving reimbursement or contribution of funds between the Parties to this agreement will be handled in accordance with applicable laws, regulations and procedures. Such activities will be documented in separate agreements with specific projects between the Parties spelled out. The separate agreements will reference this general agreement. VIII. Effective Date. The terms of this agreement are effective upon signature by all Parties. IX. Modification. This agreement may be modified upon the mutual written consent of the Parties. X. Termination. The terms of this agreement, as modified, with the consent of all Parties, will remain in effect until terminated. Any Party upon 60 days written notice to the other Parties may terminate their involvement in this agreement.

10

Inter-agency Memorandum of Agreement Regarding Oil Spill Planning and Response Activities Under the Federal Water Pollution Control Act’s

National Oil and Hazardous Substances Pollution Contingency Plan and the Endangered Species Act

11

Appendix A

12

FOSC requests endangered

species expertise & species list

from Services

RRC/SSC act as Service liaison

Species/habitat identifiedin area?

Joint "Working group"formed

(Service &Area Committee reps)

Working GroupCompletes Appendix C

using ACP planning process*

*Goal is to developstrategies with minimal or

no adverse effects

Services utilize info developed in

Appendix C to finalize formal consultation.

Sec 7 (a)(2) req's fulfilled

Services provideconcurrence letter;

Sec 7(a)(2) req's fulfilled

Species/habitatstill potentially

adverselyaffected?

YESNo furtherconsultation

required

NO

Informal Consultation/ACP Planning Process

NO YES

PRE-SPILL PLANNING

Formal ConsultationInformal Consultation

Appendix A

13

Notification occurs in accordance with

NCP & ACP

Listed species orcritical habitat

potentially affectedby response ops?

Endangered species expertise

not required

USFWS/NMFSEndangered

speciesexpertise requested

USFWS and/or NMFS endangered species expertise provided to

FOSC's Incident Command System

Listed species or critical habitat

anticipated affected by response ops?

USFWS/NMFS provide

recommendations to minimize impact

Appendix Binformation completed

USFWS/NMFScontinue to provide

recommendations to avoid impact

FOSC closes case, emergency

consultation ends

OILSPILL

NO YES

YESNO

RESPONSE

Appendix A

14

FOSC signs initiation package, cover letter requests consultation

Information complete?

Drafter completes datawith assistance from

Services/other agencies as needed

Appendix B completed(RRC & SSC may act

as liaison)

Listed species or critical habitat adversely

affected by spill response actions?

Within 30 days, the Servicesnotify FOSC

Package returnedto Services

Services formulateconsultation document

& Incidental Take Statement asappropriate

Lessons Learnedentered into database,

revisions made to ACP as necessary

Documentationforwarded to FOSC with

copy to RRC/SSC, DOI & DOC RRT reps,

& Area Committee

POST RESPONSE

YES

YESNO

Lessons Learnedentered into database,

revisions made to ACP as necessary

NO

Appendix B

APPENDIX B

EMERGENCY CONSULTATION INFORMATION CHECKLIST IN ANTICIPATION OF FOLLOW-UP FORMAL

CONSULTATION (50 CFR 402.05) As soon as practicable after the emergency is under control, which occurs when the case is closed, the FOSC initiates consultation (either formal or informal, as appropriate) with the Services if listed species and/or critical habitat have been affected. The FOSC should ensure that the following checklist is completed before the case is closed. After the case is closed, this information along with a cover letter requesting consultation will be sent to the Services. 1. Provide a description of the emergency (the oil spill response). 2. Provide an evaluation of the emergency response actions and their impacts on listed

species and their habitats, including documentation of how the Services’ recommendations were implemented, and the results of implementation in minimizing take.

3. Provide a comparison of the emergency response actions as described in #2 above

with the pre-planned countermeasures and information in the ACP.

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Appendix C

APPENDIX C

PLANNING TEMPLATE One of the goals of the Area Contingency Plan (ACP) planning process is to develop strategies or actions that reduce the potential for planned oil spill response activities to adversely affect listed species and designated critical habitat. The planning process may also develop strategies that purposefully protect these resources. The following template is recommended for use by a working group of both Service and Area Committee representatives to develop a document that 1) is used to complete consultation pursuant to Section 7 (a)(2) of the Endangered Species Act of 1973, as amended, and 2) produces information to be included in the appropriate sections of the ACP. To streamline the consultation process, the various sections of this document could be drafted during the planning process and used to develop or modify the ACP.19 This development process will assist all parties in gaining a thorough understanding of the actions under review and provide opportunities for any Section 7 consultation related issues to be raised and addressed in the planning process, rather than during the oil spill response action. This template is intended to guide the thought process of creating consultation documents and incorporates content requirements set forth in 50 CFR 402.12 as well as information pertinent to the National Contingency Plan requirements under the Fish and Wildlife Annex; not every item will be applicable to every situation.20 Introduction This section generally should be completed in one, or possibly two paragraphs. � General overview of the response strategy including: (1) a brief description - one to

two sentences; (2) background, history, etc. as appropriate; (3) purpose of the response strategy; (4) identification of the species and designated critical habitat that may be affected (for consultations that will address large numbers of species, it may be desirable to present this list in the form of a table either attached or presented in another section. Also, if species that may potentially occur in the area are not included in this document, explain why). This should be developed jointly by the action agency and the Services.

Description of the Proposed Response Strategy � Provide a description of the response strategy being considered. This is likely to be a

detailed description taken substantially from the ACP. It should include how the 19 It is not required that this planning template be formally written or completed during informal consultation, especially if no modifications to the strategy are required. However, it can be very useful in documenting the [team’s] thought process for the administrative record, serving as a guide, or providing additional documentation as needed. 20 The guide on “Developing Consensus Ecological Risk Assessments” provides procedures which may be helpful in exploring and analyzing these issues. Copies can be obtained from USCG Headquarters (G-MOR-2).

16

Appendix C

response action will be implemented, including equipment and methods. Examples include use of dispersants to avoid shoreline impacts, and deployment of booms to protect sensitive areas. Include all known aspects of the action, such as time frames, why the action is appropriate, indirect effects, etc. An example of an indirect effect may be hauling boom on, or driving vehicles through, a sensitive dune area to gain access to a spill site. This should be developed by the action agency with the assistance of the Services.

� Provide a description of specific area that may be affected by the response strategy

(i.e. Sample Bay, 100-mile section of outer coastline, etc.). Include some measure of the area potentially impacted (i.e., “This plan addresses oil spill response activities that may be conducted out two miles from the coast throughout the 100 mile coastline area encompassed by this ACP”). If different activities are being proposed in different areas, identify this. The team should discuss the appropriateness of presenting this information in terms of the activities that will be conducted within each area, or the areas where each activity will be conducted. For example, “Dispersants may be applied throughout the 10 mile coastline length of Area A and the 25 mile coastline length of Area B.” Maps may be useful. This should be developed mainly by the action agency; however, modifications may be made with the assistance of the Services and subject to the approval process for chemical countermeasures in the NCP as appropriate.

� Identify how to quickly obtain species/habitat information during a spill (i.e. first

refer to ACP and site summary sheet, call State FWS, check website, etc.). This should be developed jointly by the action agency and the Services.

� Identify emergency response points of contact to be notified during a spill. Establish

spill parameters for notification as necessary. These should be included in emergency notification numbers as well as on any site summary sheets, in geographic response plans, etc. This should be developed jointly by the action agency and the Services.

Description of the Affected Environment � Describe the listed species and designated critical habitat areas that may be affected

by the action in terms of overall range and population status. Include the number and location of known subpopulations within and adjacent to the action area (i.e., identify the areas known to be used by the species and, if appropriate, identify the specific times periods of use, such as February - April). Discuss the action area in relation to the distribution of the entire population (e.g., edge of the range, center of population abundance, key reproductive area, etc.). Present views of Service recognized experts on the species, if appropriate. This should be provided by the Services.

17

Appendix C

� Ensure that these sensitive areas are referenced in the ACP (i.e. via ESI maps, specially generated GIS maps, site summary sheets, or other digitized format, etc.). This should be completed by the action agency.

� Provide biological data on listed species: historical use, presence, and potential use of

habitat areas within the action area. Literature and other documents containing such information may be incorporated by reference. Provide species observation information, and recent results of species surveys, including, if appropriate, a description of methods, time of year surveys were performed, level of effort, and confidence intervals. Again, literature and other documents containing such information may be incorporated by reference. Maps may be useful to depict this information. The Services should assist in developing this information. In many instances the Services will be able to supply this information from their records.

� Identify other designated sensitive areas, both adjacent to and within the proposed

action area. These include National Wildlife Refuges, National Marine Sanctuaries, etc. This should be developed jointly by the action agency and the Services.

Analysis of the Effects of the Action � Describe all effects of the response strategy relative to the listed species of concern

and its habitat, including designated critical habitat. This should include direct, indirect, beneficial, and cumulative effects as well as effects from interrelated and interdependent actions, if any. This should be developed jointly by the action agency and the Services.

� Describe any measures that may avoid or lessen adverse effects as well as any measures that will enhance the species’ present condition. If appropriate, delineate the locations of such measures. A discussion of environmental “tradeoffs” (including no action) may be appropriate. For example, “Dispersants may be toxic to the listed aquatic species when used in concentrations above 70%; however, oil coming ashore and smothering the listed species in tidal marshes is of greater concern due to the extremely poor conservation status of this species.” Reference any already completed relevant reports, studies, biological assessments, etc. This should be developed jointly by the action agency and the Services.

Modification to Strategy (as needed) If necessary, after joint analysis of the information, the action or strategy may be modified. � Describe the new strategy or action. For example, “Dispersants will not be used in

18

Appendix C

concentrations above X% or in areas less than three feet deep. They may be used in Area A and Area B. A Service representative from Regional field office B will be contacted during an oil spill response during the months of February - April in Area B.” This should be developed jointly by the action agency and the Services.

Documentation This template is a guide to help you through the planning process, however, when sections are written out as the process is completed, the final document serves the same purpose as a biological assessment. It may be used to complete consultation pursuant to Section 7 of the ESA. � The document should be maintained on file by the Services and may be referred to

during an oil spill response. � The Area Committee will ensure that this document becomes part of the ACP as

appropriate such as: - Included as an appendix to the Dispersant or In Situ Burn Operations Plan; - Included as a reference document in the appropriate section of the ACP; - Include relevant information in sections of the ACP such as Notifications, Site

Summary Sheets, Geographic Response Plans, GIS maps, etc. � The document should include points of contact from both the action agency and the

Services.

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Appendix D

APPENDIX D

SAMPLE POLLUTION REMOVAL FUND AUTHORIZATION (PRFA) LANGUAGE*

This Statement of Work (SOW) language is intended as sample language only. The language can be tailored to ensure that the FOSC is provided with the resources needed to meet the desired activities or functions required. Accordingly, more precise or succinct language may be used. PRFA SOW additional/optional work elements to meet the FOSC’s ESA mandated activities associated with removal actions: ….. To arrange for, and as appropriate coordinate with, the resources needed to meet the conference and consultation requirements of the ESA. Specific activities anticipated under this requirement include: (a) Providing the expertise needed to make sensitive removal decisions which could

potentially impact on listed species or critical habitats associated with this incident; (b) Gathering and documenting the information needed to provide input into the

aforementioned decisions and to document the resulting impact of removal actions; and

(c) As required, preparing the consultations required of the FOSC for the Service(s). Funding under this agreement is provided for: (a) Salaries, travel and per diem; (b) Appropriate charges for use of equipment or facilities; (c) Any actual expenses for goods and/or services reasonably obtained in order to

provide the agreed upon support to the FOSC removal activities (including contracts.) * Developed by the National Pollution Funds Center

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Appendix E

APPENDIX E

SAMPLE LETTERS FOR REQUESTING CONCURRENCE OR FORMAL CONSULTATION

These sample letters have been developed to assist the Parties to this agreement in documenting the requirements of the Endangered Species Act. This is suggested wording only and may be used to complete the administrative record as needed. The request for concurrence can be used after the planning process for a particular area or countermeasure when it has been determined that no adverse effects will occur. The Services will provide a concurrence letter, as appropriate, for documentation. Alternatively, the request for formal consultation can be used after planning results indicate that adverse effects may still occur. If this is the case, the Services will evaluate the information developed jointly by the workgroup and issue a biological opinion. Request for Concurrence Letter: Mr./Ms. xxx U.S. Fish and Wildlife Service/National Marine Fisheries Service Division of Endangered Species Dear Mr./Ms. xxx: In accordance with the requirements of Section 7 of the Endangered Species Act, I am seeking your concurrence that the [Coast Guard’s/EPA’s] implementation of the [name of plan] is not likely to adversely affect the [identify the listed species and designated critical habitat that may be affected. Note, in cases where many listed species or critical habitat designations may be involved, it may be appropriate to refer to an attached list]. This [name of plan] has been developed with the assistance of [name of Service staff] of the U.S. Fish and Wildlife Service/National Marine Fisheries Service and in accordance with the procedures identified at 40 CFR Part 300, the National Contingency Plan. To assist in completing informal consultation, please find attached the Biological Evaluation that has been produced through the planning process described in the Inter-agency Memorandum of Agreement Regarding Oil Spill Planning and Response Activities Under the Federal Water Pollution Control Act’s National Oil and Hazardous Substances Pollution Contingency Plan and the Endangered Species Act using the Planning Template contained in Appendix C of that Agreement. Thank you for your efforts in this matter. If you require additional information, please contact [provide a contact with a telephone number].

Sincerely,

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Appendix E

Request for formal consultation: Mr./Ms. xxx: U.S. Fish and Wildlife Service/National Marine Fisheries Service Division of Endangered Species Dear Mr./Ms. xxx: In accordance with the requirements of Section 7 of the Endangered Species Act, I am requesting the initiation of Formal Consultation on the effects of the [Coast Guard’s/EPA’s] implementation of the [name of plan]. Through informal consultation with your staff [or identify the appropriate Service office(s)], we have determined that implementation of spill response activities in accordance with the subject [name of plan] is likely to result in adverse effects to [identify the listed species and designated critical habitat that may be affected. Note, in cases where many listed species or critical habitat designations may be involved, it may be appropriate to refer to an attached list]. This [name of plan] has been developed with the assistance of [name of Service staff] of the U.S. Fish and Wildlife Service/National Marine Fisheries Service and in accordance with the procedures identified at 40 CFR Part 300, the National Contingency Plan. While these actions may result in short-term adverse effects, it is our belief that the species [and designated critical habitat areas] will ultimately benefit from them. To assist in completing Formal Consultation, please find attached the Biological Evaluation that has been produced through the planning process described in the Inter-agency Memorandum of Agreement Regarding Oil Spill Planning and Response Activities Under the Federal Water Pollution Control Act’s National Oil and Hazardous Substances Pollution Contingency Plan and the Endangered Species Act using the Planning Template contained in Appendix C of that Agreement. Thank you for your efforts in this matter. If you require additional information, please contact [provide a contact with a telephone number].

Sincerely,

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9717 ESA Emergency Response[Link to ESA MOA Section 9716]

The FOSC notifies appropriate representatives of NOAA, USFWS, State Natural Resource Trustees and/or other agencies and stakeholders once an oil spill has occurred with the potential for impacting environmentally sensitive areas, endangered species and/or critical habitats. Actions of the FOSC:

Use pre-identified points of contact or “Notification List” from ACP Gathers information about areas impacted, sensitive areas, species and critical habitats

o As soon as possible after the spill has occurred, determine data needs and who will be providing or collecting the data

Notify/alert Service representatives, NOAA SSC and/or DOI representative of any changes in response operations due to weather, extended operations or some other circumstance Obtain information from the USFWS or NMFS of seasonal variances (e.g. bird migration), or other natural occurrences affecting the resource Maintain a record of all written and oral communications during the response (See Appendix B of the ESA MOA for a means for tracking this information), to include recommended response procedures and incidental take.If listed species or critical habitats are impacted or could be present in the area affected by response activities, initiate emergency consultation by contacting the USFWS and NMFS through agreed-upon procedures. Appoint an Endangered Species expert who will serve in the Incident Command System (ICS) command structure to help ensure that the necessary information, using terminology understood by USFWS and NMFS, is gathered at the Incident Command Post (ICP) daily

o If appropriate, the NOAA SSC and/or the USFWS representative may coordinate endangered species expertise for the FOSC

o If there is no USFWS or NMFS representative in the ICS, but they are aware of the situation, the FOSC must ensure that the NOAA SSC and/or DOI are apprised of the situation

o Information gathered will be used in the consultation The Incident Action Plan will serve as formal documentation of actions directed to minimize the impacts of response actions Emergency consultation continues until the FOSC determines that the spill response is complete.

USFWS and/or NMFS provide the FOSC with timely recommendations to avoid and/or minimize impacts to listed species and critical habitat. If an incidental take is anticipated, USFWS and/or NMFS would advise FOSC of ways to minimize this, or, if this is not possible, document the actual take of listed species.

A “take is defined in the ESA as: "to harass, harm, pursue, hunt, shoot, wound, kill, trap, capture, or collect, or to attempt to engage in any such conduct." The USFWS has defined "harm" as "an act which actually kills or injures wildlife." 50 C.F.R. § 17.3. The regulation further explains that "[s]uch act may include significant habitat modification where it actually kills or injures wildlife by significantly impairing essential behavioral patterns, including breeding, feeding, or sheltering."

The FOSC should request the support of a USFWS and/or NMFS representatives (or someone else mutually agreed upon) to gather and document the information necessary for post-emergency Formal Consultation, including:

Description of the emergency (the oil spill response) Evaluation of the emergency response actions and their impacts on listed species and their habitats, including documentation of how USFWS and/or NMFS recommendations were implemented, and the results of implementation in minimizing take Comparison of the emergency response actions with the pre-planned countermeasures and information in the ACP

Note: As necessary, the FOSC can make funding available to USFWS and/or NMFS for costs incurred in providing any agreed upon assistance such as preparing the Biological Assessment for formal consultation. However, the USFWS and/or NMFS are not reimbursed for completing a Biological Opinion.

9718 Use of In-Situ Burn within Sector Delaware Bay

In-situ burn (ISB) is a response technique where operations are conducted to remove oil by burning, it is used when the physical removal of oil is unfeasible or inadequate. ISB may be conducted on the open ocean, on land, or on a ship. While this technique requiresspecialized equipment, it requires less labor than most other response techniques and be applied in areas where other methods cannot be used. Burning can quickly remove large quantities of oil, and the need for recovery and storage is minimized.

The Federal On-scene Coordinator can use In-situ burn within the following set of guidelines:

Prevent or substantially reduce a hazard to human life Minimize the environmental impact of the spilled oil Reduce or eliminate economic or aesthetic losses which would otherwise presumably occur without the use of this technique.

In-Situ Burning Authorization Zones

Zone A Open-water burning

Pre-authorized

Zone A includes any area falling exclusively under federal jurisdiction, which is at least 3 miles seaward from any state coastline; and seaward of any state waters, or as designated by separate Letter of Agreement with each individual state, the Coast Guard (USCG), Environmental Protection Agency (EPA), Department of Interior (DOI), and Department of Commerce (DOC).

The FOSC is pre-authorized to use ISB within Zone A. The USCG, EPA, DOC, DOI and the state(s) agree that the decision to use ISB rests solely with the pre-designated USCG FOSC, and no further approval, concurrence or consultation on the part of the USCG is required.

The Federal On-Scene Coordinator will immediately notify the following entities of the decision to conduct burning within Zone A via the appropriate Regional Response Team representatives.

Environmental Protection Agency Affected State(s) Department of Commerce Department of Interior

Zone B

Requires Case by Case Approval Zone B includes:

Anywhere within state waters Waters designated as a marine reserve National Marine Sanctuary National or State Wildlife Refuge Unit of the National Park Service Proposed or designated Critical Habitats Coastal wetlands including aquatic vegetation and algal beds

To use In-situ Burn in Zone B the FOSC must:

Request authorization from the Regional Response Team and the affected state(s)

Receive consent from the Environmental Protection Agency and affected state(s)Receive concurrence from Department of Interior Consult with the Department of Commerce

Designated agency representatives must respond within (4) hours from the time the FOSC establishes deliberative communication. If there is no response, the FOSC may proceed with ISB operations.

Zone C (no preauthorization)

RRT II approval needed on a case-by-case basis.

Zone R (Exclusion Zones)

No ISB operations will be conducted in Zone R unless ISB is necessary to prevent or mitigate a risk to human health and safety.

Burning in Herbaceous Wetlands

FOSC can use ISB as a response countermeasure in herbaceous wetlands under the following conditions:

Obtain concurrence from the Regional Response Team Approval from the Environmental Protection Agency and affected State(s) Concurrence from the Department of Interior Consult with the Department of Commerce and, if applicable, Native American Community officials The Wetland In-Situ Burn Evaluation Checklist from RRT III’s Regional Contingency Plan must be used prior to ISB operations (http://www.uscg.mil/lantarea/rrt/rcp/Policy/BURNindex.html)

Action to be taken prior to conducting In-situ Burn operations

Consult the In-situ burn Decision Flow Chart and Evaluation Checklist[Link to Section 9788] Ensure authorization to burn is approvedNotify appropriate agencies and the states of New Jersey, Pennsylvania and Delaware Ensure the Atlantic Strike Team and National Oceanic Atmospheric Administration (NOAA) Scientific Support Coordinator are prepared to support burning operations Implement the Special Monitoring of Advanced Response Technologies (SMART) for conducting real time on-scene air monitoring and analysis

Ensure Safety Officer addresses the specific hazards of an In-situ burn operation in the Site Safety Plan Ensure that In-situ burn is conducted in accordance with any consultations approved by the U.S. Fish and Wildlife Service and National Marine Fisheries Service, under Section 7 of the Endangered Species Act Prior to In-situ burn, a survey will be conducted to determine if any threatened or endangered species are present in the burn area or otherwise at risk from any burn operations Ensure measures are taken to prevent risk of injury to any wildlife, especially endangered and threatened species

Conducting the In-situ burn

Burning will be conducted in a way that allows for effective control of the burn, including the ability to rapidly stop the burn if necessary. Contained and controlled burning is the preferred method of burning using fire-resistant boom.

Mechanical recovery equipment shall be mobilized on-scene, when feasible, for backup and complimentary response capability. Provisions must be made for collection of burn residue following the burn.

Post-Incident Report

Any use of ISB requires that a post-incident report be provided by the FOSC to the RRT within 45-days of the operation.

9719

Endangered Species Act (ESA) Pre-Spill Planning and Post-Spill Response

[Link to ESA MOA Signed Copy] and other references and guidance.

ESA Oil Spill Matrix for Endangered and Threatened Species.

Pre-Spill Planning

The Federal On-scene Coordinator (FOSC) consults with the following representatives in obtaining assistance with knowledge of, or access to information on listed species and critical habitat.

• National Oceanic Atmospheric Administration (NOAA)

o NOAA representative to the Regional Response Team (RRT) o Scientific Support Coordinator (SSC) o National Marine Fisheries Service (NMFS) Regional Field Office

• Department of the Interior’s (DOI)

o Office of Environmental Policy and Compliance (OEPC) o U.S. Fish and Wildlife Service (USFWS) Regional Response Coordinator (RRC) [Link to

USFWS Organization and Contact List] o [Link to USFWS emergency response capabilities at National Wildlife refuges] o Local USFWS field office(s) in the areas covered in the plan

• State & local emergency response representatives.

The FOSC may also do this by submitting a written request for listed endangered species and critical habitats present in the area. The written request should include the specific geographical area of concern and a description of the response measures under consideration for that area.

If listed species and/or critical habitat are present, the USFWS, NMFS and FOSC jointly complete the Planning Template in Appendix C of the MOA, which constitutes informal consultation. This shall include identification of:

• The potential for oil spill response activities to adversely affect listed species and critical habitat

• Information on sensitive areas • Emergency response notification contacts.

If no potential adverse effects are identified or if specific sources of potential adverse effects are identified and removed, the FOSCs must seek a concurrence letter from USFWS or NMFS for documentation. Once USFWS or NMFS provides a concurrence letter, ESA Section 7(a)(2) requirements will be deemed to have been met.

https://www.nrt.org/site/doc_list.aspx?site_id=72

https://homeportr.uscg.mil/Lists/Content/DispForm.aspx?ID=5679&Source=/Lists/Content/DispForm.aspx?ID=5679

If it cannot be determined that adverse effects will not occur, the FOSC must submit an initiation package, including:

• Written request for formal consultation • Biological Assessment, based on information gathered to complete the Planning Template in

Appendix C to the MOA, including descriptions of: o Proposed action o Specific area that may be affected by the action o Listed species or critical habitat that may be affected o How the action may affect listed species or critical habitat and an analysis of

cumulative effects o Relevant reports o Other relevant information on the action, listed species, or critical habitat.

The FOSC should expect to receive a Biological Opinion from USFWS and NMFS within 135 days after receipt of the initiation package.

• No jeopardy or adverse modification opinion: If the Biological Opinion includes an incidental take statement, the FOSC (with Area Committee) shall decide how to incorporate the required terms and conditions to implement reasonable & prudent measures to reduce incidental takes of listed species or designated habitat.

• Jeopardy or adverse modification opinion: If opinion includes an alternative to the proposed action, the FOSC (with Area Committee) shall decide whether to incorporate the alternative and advise USFWS and NMFS of the decision.

Incorporate information and correspondence developed from completion of the planning template (MOA) into the ACPs directly or by reference, as appropriate. USFWS, NMFS and the FOSC maintain copies of all documents.

• The planning work should emphasize the time-sensitive nature of spill response, and recognize the tradeoffs that result from any action or inaction.

• Provide guidance on early determination of informal versus formal consultation, possibly in matrix form. A matrix for each (coastal) species should provide countermeasures on one axis, and the potential effects on the other (no effect, not likely to adversely affect, may adversely affect), which would guide the amount of required consultation during a spill event.

The Environmental Sensitive Protection Strategies section of the ACP should reflect the countermeasures that were developed during consultation.

ESA Post-Response

The FOSC determines when removal operations are complete and closes the case ensuring that:

• Lessons learned are recorded; • Documentation is filed; and, • Area Committee is advised of any necessary changes to the ACP

The Emergency Consultation Checklist from the ESA MOA should be compiled before the FOSC determines that the response operations are completed and the case is closed. Oil Spill Liability Trust Fund (OSLTF) funding is not available after the case is closed.

The FOSC, USFWS and NMFS jointly evaluate the impacts of response activities on listed species and critical habitat. The information for the evaluation comes from data gathered during the response, not from any new studies.

If joint evaluation concludes that listed species and/or critical habitat were not adversely affected by response activities, the consultation process is complete.

The FOSC must send a letter to USFWS and/or NMFS including:

• Report of this agreement; and, • Request a letter of concurrence from USFWS and/or NMFS.

If joint evaluation results in a disagreement between USFWS, NMFS, and the FOSC, USFWS and/or NMFS will send the FOSC a letter stating why they believe there were adverse effects on listed species or critical habitat. The FOSC may act on the USFWS/NMFS reply or simply document the response.

If impacts have occurred, the FOSC sends a letter to USFWS and/or NMFS to initiate Formal Consultation. Enclose the information gathered during the response with any modifications that may have been made during the post-response joint evaluation.

• This can be done by finalizing the Emergency Consultation Checklist from Appendix B of the MOA and submitting it with a cover letter and a request for formal consultation from Appendix E as an initiation package to the Service(s).

• Also see Activity 11: Documenting the Risk Assessment, pg. 65 of the Guidebook.

Note: If a USFWS representative assists in preparing the initiation package, the same representative will not be responsible for reviewing it.

The USFWS and/or NMFS have 30 days from receipt of the initiation package to determine if the package is complete. When complete, they issue a Biological Opinion within 135 days.

9720 Use of Dispersant within Sector Delaware Bay [Link to Documentation and Application Form for Dispersant use Section 9724]

The critical scientific issue behind dispersant deployment is whether the environmentaleffects associated with dispersed oil are preferable to those associated with un-dispersed oil. Dispersing spilled oil does not remove it from the environment and should not preclude the use of other clean-up methods.

Important factors to be considered before reaching a final decision on dispersant useinclude:

Is the oil dispersible?Are chemical countermeasures necessary and appropriate?What are the resources at risk?

o Where are they located?o How will they be affected if chemical countermeasures are used?o How will they be affected if chemical countermeasures are not

used?Are the appropriate dispersants available?Is dispersant application equipment available?Are weather conditions appropriate for dispersant use?

It is critical to decide whether or not to use dispersants early in the spill response.Dispersants generally need to be applied within 24-hours to be effective. As the oil weathers and the slick spreads, mousse and tarballs form, volatile components evaporate, and dispersant use becomes less effective.

Trial Application

In cases where it is difficult to predict if a dispersant will be effective, it may be advisableto conduct a field trial, prior to requesting approval for a full-scale dispersant operation.

Conditions under which a field trial may be desirable include:

The oil has weathered and present viscosity and pour point may have become too high to permit efficient dispersion of oil The properties of the oil which has been spilled are not known and it is suspected that the oil may be difficult to disperseThe dispersant which is available has not been used sufficiently or tested adequately to assure that it will disperse the spilled oil effectivelyThe spilled oil is likely to impact sensitive resources but such impact is not imminent. That is, sufficient time is available for testing beforeshoreline impact.

Trial application will only take place on an area of the spill covered by 50 barrels or lessto determine the product’s effect on the specific oil under the current set of environmental

1

and meteorological conditions. Trial application may begin prior to the initial request of the appropriate Regional Response Team (RRT) for operational use of the chemical countermeasures on a greater portion of the spill. Monitoring protocol is waived for trial use applications; however, it must be supervised by a trained observer (i.e. Strike Team or NOAA SSC) and be reported as a qualitative visual observation (pass/fail) and reported to the RRT.

Dispersant Monitoring

The Coast Guard Strike Team should monitor dispersant application operations. The monitoring has two main objectives:

To determine the effectiveness of the dispersant To determine the environmental effect of the dispersant.

Dispersant Use Pre-Authorization and Application Zones

Dispersants listed in the NCP Product Schedule may be used in spill response in accordance with the special conditions listed below:

2

Big Stone Anchorage (Zone A) in the Delaware Bay

Limited Preauthorization

The effects of the circular Delaware Bay current patters in the Big Stone Beach Anchorage toward the channel side of the 15-meter contour are conductive to chemicalagent use on spills of 50 barrels or less.

The use of chemical countermeasures on spills of 50 barrels or less, or 50 barrel or less portions of larger spills, is approved, provided the former is a spill of opportunity and the latter is for trial use only.

The Federal On-scene Coordinator (FOSC) shall notify State and Federal trustees of the decision to deploy dispersants, and prepare and provide a written report detailing the results of the deployment within 60-days of termination of the response.

COTP Sector Delaware Bay Sub-regional Area (Zone 1) - the offshore boundary of the Sector Delaware Bay COTP Zone more than three miles offshore, as defined in 33 CFR 3.25(b).

Advanced Preauthorization

The water depth and surrounding topography of this area are suitable for the use of chemical agents. Preauthorization is granted with respect to spills of any size.

Coastal Waters within the COTP Sector Delaware Bay Sub-Regional Area (Zone 2) – Greater than 0.5 miles from shore and water depth greater than 40 feet (12.2 meters)

Concurrence/Consultation Required for Operational Use

Chemical countermeasures may be used in waters that are at least 0.5 nautical miles fromany shoreline and where the water depth is greater than 40 feet (12.2 meters)

Before authorizing operational use of dispersants, the FOSC must establishcommunication with the following for concurrence

Environmental Protection Agency Affected State(s)Department of Commerce in Region III Department of Interior in Region III

The FOSC may establish a time frame, not less than four hours, in which a non-concurrence position must be communicated.

3

FOSC must communicate with the following for consultation

Department of Commerce in Region II Department of Interior in Region II

Nearshore Waters within the COTP Sector Delaware Bay Sub-region (Zone 3) –Less than 0.5 miles from shore or water depth less than 40 feet (12.2 meters), beyond the inland waters demarcation line.

Concurrence/Consultation Required for Operational Use

Dispersants are not a primary response tool in this zone, but their use maybe necessary to protect sensitive areas. Before authorizing dispersant use in Zone 3, the FOSC must establish deliberative communication with the following for concurrence

Environmental Protection Agency Affected State(s)Department of Commerce in Region III Department of Interior in Region III

The FOSC may establish a time frame, not less than four hours, in which a non-concurrence position must be communicated.

FOSC must communicate with the following for consultation

Department of Commerce in Region II Department of Interior in Region II

Notification

If the FOSC decides the use of dispersants is necessary, RRT members representing the EPA, DOI, DOC and affected State(s) will be notified. Notification will include

Material Safety Data Sheet (MSDS) of the dispersant product chosenDate, time and location of the incident Type and amount of oil discharged Area affected The projected area of impact if the oil is not dispersedReasons why mechanical or physical removal of the oil is not feasible, or will not on its own provide the optimal response methodDispersant to be used On-scene weather, wind and forecasted weather.

4

The FOSC will consider the advice of the EPA, DOI, DOC and affected State(s) and other information sources, which may be available. The use of dispersants will be discontinued if so requested by the RRT representative of the EPA, affected State(s), DOIor DOC. Such a request may be verbal followed by written documentation.

Only the FOSC can authorize the use of dispersants and it is the FOSC’s responsibility to provide the trustees with all required documentation information.

Aerial Observation of Dispersants

Observing dispersant operations:

Keep the sun behind you, holding the aircraft at an altitude of 500 to 1,000 feet (150 to 300 meters)Observe the slick at about a 30-degree angle For observers to achieve consensus use standard reporting criteria and be sure that all observers have been trained to use a common set of guidelines. Use NOAA’s [Checklist for Dispersant Application Observation Section 9742] forreporting standards Report the presence of marine mammals, turtles and birds in the area of dispersant application. These species can be adversely affected by contact with dispersantsThe observer will not make operational decisions (where to apply, how much, etc.), these decisions are made by operational units

Identifying Dispersed Oil

Suspended solids or algal blooms, can resemble dispersed oil.The appearance of oil slicks and subsurface plumes is affected by factors such as oil characteristics, time of day (different sun angles), weather, sea state, and the rate at which oil disperses.Once dispersant has been applied to a slick, color changes may occur in emulsions(mousse) , produced as the demulsifying action of the dispersant reduces the water content and viscosity of the emulsion. Demulsification also can produce changes in the shape and size of a slick: as demulsification pushes water out, the slick may appear to shrink in area.

Telling When Dispersion Has Occurred

A visible subsurface plume of dispersed oil indicates that an application of dispersant is working.When no plume is visible in the water column, it is difficult to determine whether the dispersant is working, but does not definitively mean that the dispersant is not having an effect.Subsurface plumes of dispersed oil typically have a cloudy appearance, and can range in color from brown to white. Some are not visible. When dispersant is working, oil remaining on the water surface also may change color.

5

In some cases, you may not be able to see a subsurface plume even when one is present. When the water is turbid, you may not be able to see a plume.Sometimes, remaining surface oil and sheen can mask oil dispersing under the slick, making it hard for you to see the plume.A subsurface plume may not form instantaneously once dispersant has been applied to a slick. In some cases, such as when oil is emulsified, it can take several hours for a plume to form. In other cases, a visible plume may not form(you then may wish to use sampling to learn whether dispersion has occurred).A change in the appearance of a treated slick, compared with an untreated slick, might indicate that the dispersant is working. A difference in appearance alone is not enough of an indication to be sure that the dispersant is having an effect.A clear stretch of water left in the wake of a dispersant application vessel can appear to represent successful dispersion of oil. Areas of clear water can be created as the vessel wave breaks a path through the oil, either physically parting the oil or mechanically dispersing it. Mechanically dispersed oil will recoalesceand float to the surface.When initially applied, dispersants sometimes have a herding effect on oil, making a slick appear to be shrinking when, in fact, the dispersant is "pushing" the oil together. This effect results from the surfactant action of dispersants, which exerts a horizontal spreading force on thin oil films. This effect can cause parts of an oil slick to seem to disappear from the sea surface for a short time.

Estimating Slick Thickness, Application Dose, and Dispersant Efficiency

Dispersed oil plumes are often highly irregular in shape and variable in oilthickness. It can be difficult to accurately estimate dispersant efficiency.The appropriate dispersant application dose depends on the thickness of the oil in a slick.Slicks are generally not uniform in thickness, and it's not always possible to distinguish among thicker and thinner parts of the same slick.Under dosing a slick can cause a dispersant application to be unsuccessfulOverdosing the slick adds to the expense of treatment and does little extraBecause over- and under dosing lead to variations in the effectiveness of application, note these variations when observed them.

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9721 TRANSITIONING FROM A RESPONSIBLE PARTY MANAGED RESPONSE TO A FEDERAL RESPONSE

To ensure a seamless transition in managing spill response operations from a responsible party (RP) managed response to a Federal managed response the Federal On-scene Coordinator should consider the following actions:

Federal On-scene Coordinator

Draft a Letter of Federal Assumption [Link to sample Letter Section 9722]

Finance Section

MLCLANT (A-fcp) will assume the duties and responsibilities as the incident’s Finance Section Chief (FSC) If directed by the FOSC, make the necessary contracting arrangements to retain the commercial spill management team The FSC will evaluate and determine the best method of contracting existing spill response clean-up companies The FSC will keep the National Pollution Funds Center (NPFC) informed of financial issues The FSC will coordinate with NPFC to determine the best method for handling claims generally and specifically claims dealing with the decontamination of private craft The FSC will determine and order required staff to maintain oversight of & direct operations of the finance section

Logistics

Identify and Coast Guard Logistics Section Chief Order in a Coast Guard Supply Unit Leader The Logistics Section Chief will work with the FSC to establish a resource ordering process and coordinate closely with the commercial spill management team’s Logistics Section Chief to ensure a smooth transition The newly designated Coast Guard Logistics Section Chief will assume approval authority for resource decisions in addition to oversight

Operations

Determine if Strike Team and/or Sector Delaware Bay Personnel will be designated as Division/Group Supervisors or contractors will be used in that capacity. If contractors are used as Division/Group Supervisors, implement the following protocols for the Federal On-scene Coordinator Representatives (FOSCRs) to follow [Link to FOSCR Protocol Section 9723]Order in Coast Guard personnel to support extended operations commitment

Strike Team and or Sector Delaware Bay Personnel will ensure that submission of Form 5136s are completed daily and submitted by 1800 Strike Team and/or Sector Del. Bay Personnel will be located at every established staging area and decontamination area and will complete a Form 5136 daily

Planning

Obtain a full accounting of response resources including overhead personnel Establish a visual resource tracking system and evaluate potential areas for demobilization

Documentation

The Documentation Unit Leader will ensure that the decision to transition is documented and placed in the historic record.

9722 Example of Letter of Federal Assumption

In the event that the Responsible Party notifies the Coast Guard that they are no longer going to finance spill removal operations a Letter of Federal Assumption should be sent back to the RP. Below is a sample letter.

Dear,

On 26 November 2004, the Cypriot-flagged tank vessel ATHOS I struck a submerged object as the vessel approached the CITGO Asphalt Refining Company in West Deptford, New Jersey, releasing 265,000 gallons of Venezuelan crude oil into the Delaware River. On 26 November 2004, my office issued a Notice of Federal Interest designating the vessel’s owner, Frescati Shipping Company Limited, as the Responsible Party.

I understand that the Responsible Party, having exceeded the statutory limits of liability as set forth in 33 USC 2704, requests that the federal government assume responsibility for the continued response efforts. Per our discussions, effective 21 March 2005, the U.S. Coast Guard will assume financial responsibility for the clean up. I further understand that the Responsible Party will pay for all costs, including all reasonable or required amounts owed to contractors, for work performed before 21 March 2005. With regard to your concern about opening yourself up to the defense of non-cooperation against any effort to recoup sums over the statutory cap, it is the National Pollution Funds Center’s view that the fact that a responsible party stops paying for a response, in good faith reliance on its having paid or incurred removal costs and damages in excess of its liability limit, is not in itself a failure to provide all reasonable cooperation and assistance within the meaning of the Oil Pollution Act sections 1003 and 1004. Whether a responsible party has provided all reasonable cooperation and assistance will be determined on a case-by-case basis in light of all the relevant circumstances.

I would like to take this opportunity to extend my personal thanks to the Responsible Party for their professionalism over the past three months and for helping to facilitate a smooth and seamless transition to a federally funded response, allowing us to continue clean up operations uninterrupted. Please contact [ ] or me if you have any questions.

Sincerely,

9723 Protocols for Federal On-Scene Coordinator Representatives (sample)

Now that the response to the M/V ATHOS I incident has been federalized, the Coast Guard has assumed responsibility for not only the financial and operational oversight, but also the health and safety of the responders. In order to provide the best stewardship and protection of government interests, there must be an increased level in federal oversight of operations and incident management. This policy outlines the roles and responsibilities of the Federal On-Scene Coordinator Representatives.

ROLES

A Federal On-Scene Coordinator Representatives (FOSCR) is the designated representative of the Federal On-Scene Coordinator, per the National Contingency Plan (NCP). In this capacity, the FOSCR has the responsibility to ensure coordination, direction and to review the work of others involved in the response to ensure compliance with the NCP and lead agency-approved plans applicable to the response. It is the responsibility of the FOSCR to ensure the job is done safely, efficiently, and in accordance with the direction and plans of the Unified Command.

Each day, the FOSCR will report in to the designated location and receive the day’s assignment. Obtain a copy of the relevant ICS204 and any other mission-specific instructions in order to best understand the tasking of each operational element. The ICS204 will outline what resources, both personnel and equipment, are assigned to each staging area/division/group. It is the responsibility of the FOSCR to verify the use of the assigned resources in the field. Using the guidance below, conduct daily “contractor oversight,” forwarding any unresolved questions or issues to the Deputy Operations Section Chief.

RESPONSIBILITIES

1. At the beginning of each work shift, before departing for assigned location, obtain current copies of all applicable operational plans, including current ICS204.

2. Review all plans, ensuring familiarity with UC-approved operations. 3. Arrive at assigned location and check in with Task Force Leader. Discuss understood

operational assignment. 4. Collect copy of “daily” (CG5136) from contractors and verify accuracy. Ensure all

personnel and equipment listed on “daily” are on scene and actively employed. Compare resources to those listed on ICS204. Note any discrepancies. See Key Items section for examples of items to look for.

5. Maintain ICS214 (Unit Log) to note all interactions with field personnel. 6. Upon completion of day’s shift, return to ICP. Make sure all “dailies” are signed and

make 3 copies. Give the original to the Cost Unit Leader and provide copies to the Time Unit Leader, the Documentation Unit Leader and the relevant response contractor.

7. Make copies of the ICS214 and provide copies to Documentation Unit Leader and the Deputy Operations Section Chief.

8. Check out with Deputy Operations Section Chief, being sure to note any unresolved issues, concerns, or problems from the field.

KEY ITEMS

Below, is a general list of items to be watchful for when conducting contractor oversight. The list is not exclusive, add appropriate items as necessary.

1. First and foremost: all issues shall be discussed immediately with the Task Force Leader to gain a mutually agreeable resolution. Do not depart until the situation has been corrected or resolution has been obtained through the Deputy Operations Section Chief.

2. The following is a list of key points requiring verification of FOSCRs a. Verify with Task Force Leaders that any newly reporting field personnel have

current HAZWOPER training. The Site Safety Officer maintains records of all responder HAZWOPER certificates.

b. Look for use of PPE appropriate to operations and Site Safety Plan. Correct any safety issues immediately.

c. Verify equipment and personnel resources used in the field are listed on the ICS204 and the CG5136. Note all discrepancies on the CG5136 and your ICS214.

d. Verify that equipment and personnel resources listed on the CG5136 are being effectively used for operations. Discuss discrepancies with Task Force Leader and note all unresolved discrepancies on the CG5136 and your ICS214.

e. Verify efficiency of operations/equipment/personnel use. If resources are not being used effectively, note on ICS214 and discuss with Task Force Leader.

f. Monitor field activities for safe practices and operations conducted IAW approved Site Safety Plan. Immediately correct unsafe practices through discussions with Task Force Leader and note on ICS214. Consult Safety Officer if necessary.

g. Record progress of field crews. If an alternate strategy for oil removal is identified, discuss with Task Force Supervisor, note on ICS214 and make recommendation to Deputy Operations Section Chief.

h. Routinely walk assigned response area with Task Force Leader to evaluate progress. Discuss recommendations and concerns about progress, operational assignments, resource allocation and influences of tides/weather on productivity with the Task Force Leader. Coordinate with Task Force Leaders on end points for cleaning areas, ensuring proper oil removal techniques as specified in the MAT work orders (attached to the 204’s) are being utilized.

i. Be familiar with sensitive areas in assigned divisions and ensure field crews do not enter areas without required authorization (see Cleanup Methods and Endpoints).

j. For questions about clean-up procedures, waste handling/disposal, decontamination, etc, consult copies of current, UC-approved operational plans. If issue is not clearly resolved by reviewing plans, discuss with Task Force Supervisor. Contact Deputy Operations Section Chief to discuss unresolved issues.

k. Sharps are to be disposed on in the red containers in the possession of each Task Force Leader.

3. Documentation requirements: a. Completed CG5136, with signature. Make required copies and file as outlined in

#6 under Responsibilities.

b. FOSCRs are to note all interactions with the Task Force Leaders on their ICS214s in order to properly document all instructions, corrections, and discussions.

c. It is particularly important to note any issues that require Deputy Operations Section Chief intervention, including the all circumstances relating to the incident and final disposition of the issue.

d. If an alternate strategy for oil removal is identified, discuss with Task Force Supervisor, note on ICS214 and make recommendation to Deputy Operations Section Chief.

e. Document all issues concerning site safety on an ICS SSP form H. Have Task Force Leader sign. Forward the original to the Site Safety Officer and a copy to the Documentation Unit Leader.

4. If at any time you are uncertain about any issues, including whether there is a legitimate reason for concern or if you notice an infraction but are not confident in the remediation action to pursue, contact the Deputy Operations Section Chief

APPLICABLE INCIDENT PLANS

All FOSCR should ensure they have current copies of all UC-approved plans in their possession prior to departing for day’s assignment.

IAP (specifically 204’s with MAT work orders) Site Safety Plan Cleanup End Points and Methods Debris and Soil Removal Work Plan Decontamination Plan Drum Collection Site Procedures Safety Plan for Heavy Weather Operations Marina Decontamination Procedures Recommendations to avoid disturbance and/or adverse impacts to bald eagles during egg incubation (USFWS Memo) Resources at Risk and Cleanup Priorities Recreational Vessel Cleaning Procedures Tarball and Oiled Debris Removal Plan for Delaware River and Atlantic Ocean Beaches Waste Management and Disposal Plan

9724 DOCUMENTATION/APPLICATION FORM FORDISPERSANT USE

Name of spill incident____________________________________________________________

Responsible Party (if known) ______________________________________________________

Date and time of spill incident _____________________________________________________

I OIL TYPE

1. Spilled product name (if known):_________________________________________________

2. Viscosity: ___________________________________________________________________

3. API Gravity:_________________________________________________________________

4. Pour Point:__________________________________________________________________

5. % Evaporation in 24 hours______________________________________________________

48 hours______________________________________________________

6. Did oil emulsify within the operational period?______________________________________

**Any information from visual overflights of the slick, including estimations of slick thickness, be included here. All additional availability information pertaining to physical of spilled oil should be included here.

II ENVIRONMENTAL CONDITIONS

1. Wind speed_________________________________________________________________

2. Wind direction ______________________________________________________________

3. Visibility___________________________________________________________________

4. Ceiling_____________________________________________________________________

2

III DESCRIPTION OF SPILL INCIDENT AND SPILL SITE

Note all relevant details concerning the spill incident and the incident site. Be sure to note (list not inclusive):

Circumstances (fire, collision, grounding, etc.) Time and Date Location

o Including nearest major port Type of oil spilled Amount of oil spilled

o Slick thickness o Area covered by the oil slick

Total potential of the spill Type of release (intermittent, instantaneous, continuous, etc.) Stability of the vessel Amount of cargo remaining aboard the vessel Sensitive environmental conditions in the vicinity of the vessel

o Shoreline habitat type in predicted areas of impact o Resources at Risk o Endangered/threatened species o Critical habitats for the above species o Marine animals o Waterfowl and other bird use o Shellfish o Finfisho Commercial use (aquaculture, water intakes, etc.) o Public use area (parks, beaches, marinas, etc.) o Areas of historical significance

IV DESCRIPTION OF AREA OVER WHICH DISPERSANTS ARE APPLIED

1. Distance from shoreline: _______________________________________________________

2. Depth of water:_______________________________________________________________

3. Jurisdiction (i.e. federal or state):_________________________________________________

4. Special management zone area __________________________________________________

______________________________________________________________________________

5. Safety zone established in operational area:_________________________________________

______________________________________________________________________________

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V. AVAILABILITY OF PERSONNEL AND EQUIPMENT

1. Availability of application and spotter aircraft______________________________________

Source:_____________________________________________________________________

Point of contact:______________________________________________________________

Type: ______________________________________________________________________

Travel time to spill:___________________________________________________________

2. Type of aircraft used:__________________________________________________________

3. Aircraft’s dispersant load capability:______________________________________________

4. Availability of qualified personnel:_______________________________________________

Source:_____________________________________________________________________

Point of contact:______________________________________________________________

Travel time to spill:___________________________________________________________

5. Time required for delivery to the aircraft staging area:________________________________

VI. INFORMATION ON DISPERSANT PRODUCT

1. Name of dispersant:___________________________________________________________

2. Manucturer:_________________________________________________________________

3. Amount available:____________________________________________________________

4. Source:_____________________________________________________________________

** A Material Safety Data Sheet of the product should be attached here.

VII IMPLEMENTATION OF RECOMMENDED MONITORIING PROTOCOLS

1. Was the Atlantic Strike Team’s Special Response Operations Program Team deployed?

______________________________________________________________________________

**A full report documenting the activities and results of any monitoring activities should be attached here.

4

VIII. SAFETY

1. For safe aerial operations, wind speed should be less than 25 knots, ceiling should be greater than or equal to 1000 feet and dispersant operations should take place during daylight hours

2. Ensure the Site Safety Plan includes the hazards associated with deployment of dispersants.

INSTRUCTIONSPlease fill in the information below and submit form to the Volunteer Coordinator

PERSONAL CONTACT INFORMATION

First Name_____________________Last Name___________________________________ M.I.______

Address______________________________________________________________________________

_____________________________________________________________________________________

City_________________________State__________Zip Code_____________ County______________

Day Phone___________________Evening Phone_________________ Cell Phone_________________

Volunteer Affiliation___________________________________________________________________

Staff_________Volunteer__________

EMERGENCY CONTACT INFORMATION

Name_____________________________________Relationship________________________________

Day Phone______________________________Evening Phone_________________________________

SKILLS (1-No Experience, 2-Performaned Once, 3-Some Experience, 4-Extensive Experience)

Animal Handling (Check Skills and Circle Animal) Non-animal Handling

______Avian / Marine Mammal Bleeding _______Clerical

______Avian / Marine Mammal Intake _______Communication System

______Avian / Marine Mammal Stabilization _______Computer Data Entry

______Washing Oiled Avian / Marine Mammals _______Construction

______Avian Food Preparation _______Electrician

______Avian / Marine Mammal _______IT

______Avian / Marine Mammal Gavaging _______Plumber

______Avian / Marine Mammal Drying Room _______Heavy Equipment Operator

______Avian / Marine Mammal Pools _______Medical Laboratory Technician

______Other _______ Other

ADDITIONAL TRAINING COMPLETED

______Basic Skills Training Date Completed_______________________

______Advanced Skills Training Date Completed_______________________

______Continued Education Training Date Completed_______________________

______Health and Safety Training Date Completed_______________________

______HAZWOPER 24 Hr. Training Date Completed_______________________

______8 Hr. Refresher (HAZWOPER) Date Completed_______________________

______Oil Spill(s) ___________________ _______________________ ___________________

9725 Volunteer Information Form

63

9

1

4 3 2

56

8 7

49

11

4443

42 4610 45

12 64 4739 40 41

5014 13 35 4836 3837

5215 5131 32 33 34

55545316

585717 5618 19

605920 2221

626123 24 25

2826 27

3029

Bald Eagle# Federally Listed/Candidate Species

012345

USFWS Federally Listed Speciesand Bald Eagle Mapping forUSCG Sector Delaware Bay

Area Contingency Plan

U.S. Fish and Wildlife ServiceNew Jersey Field Office

February 2009

TILE_NAME NumFedTEC FedTEC_Abr Eagle FedSpecies1 0 NONE Y bald eagle2 2 CHME/AMPU Y piping plover, seabeach amaranth, bald eagle3 0 NONE Y bald eagle4 0 NONE Y bald eagle5 1 AMPU seabeach amaranth6 1 HEBU Y swamp pink, bald eagle7 1 CHME piping plover8 1 CHME piping plover9 1 HEBU swamp pink10 0 NONE none11 0 NONE Y bald eagle12 0 NONE Y bald eagle13 0 NONE Y bald eagle14 0 NONE Y bald eagle15 1 CLMU Y bog turtle, bald eagle16 2 CLMU/AEVI Y bog turtle, sensitive joint-vetch, bald eagle17 1 CLMU Y bog turtle, bald eagle18 2 CLMU/AEVI bog turtle, sensitive joint-vetch19 1 CLMU Y bog turtle, bald eagle20 1 AEVI Y sensitive joint-vetch, bald eagle21 1 HEBU Y swamp pink, bald eagle22 2 CLMU/HEBU Y bog turtle, swamp pink, bald eagle23 0 NONE none24 0 NONE Y bald eagle25 1 HEBU Y swamp pink, bald eagle26 0 NONE Y bald eagle27 1 CLMU Y bog turtle, bald eagle28 1 CLMU Y bog turtle, bald eagle29 0 NONE Y bald eagle30 1 CLMU bog turtle31 1 HEBU Y swamp pink, bald eagle32 1 HEBU Y swamp pink, bald eagle33 1 HEBU Y swamp pink, bald eagle34 1 HEBU Y swamp pink, bald eagle35 1 CACA Y red knot, bald eagle36 2 HEBU/CACA Y swamp pink, red knot, bald eagle

TILE_NAME NumFedTEC FedTEC_Abr Eagle FedSpecies37 0 NONE Y bald eagle38 2 HEBU/AEVI swamp pink, sensitive joint-vetch39 1 CACA red knot40 1 CACA red knot41 1 CACA Y red knot, bald eagle42 2 HEBU/CACA swamp pink, red knot43 5 CHME/HEBU/SCAM/AMPU/CACA piping plover, swamp pink, American chaffseed, seabeach amaranth, red knot44 3 CHME/AMPU/CACA piping plover, seabeach amaranth, red knot45 4 CHME/HEBU/AMPU/CACA piping plover, swamp pink, seabeach amaranth, red knot46 3 CHME/AMPU/CACA piping plover, seabeach amaranth, red knot47 4 CLMU/CHME/HEBU/AMPU bog turtle, piping plover, swamp pink, seabeach amaranth48 2 CLMU/HEBU Y bog turtle, swamp pink, bald eagle49 3 CHME/AMPU/CACA piping plover, seabeach amaranth, red knot50 2 CHME/AMPU piping plover, seabeach amaranth51 3 CHME/AMPU/CACA piping plover, seabeach amaranth, red knot52 3 CHME/AMPU/CACA piping plover, seabeach amaranth, red knot53 3 RHKN/AEVI/NAAM Y Knieskern's beaked-rush, sensitive joint-vetch, bog asphodel, bald eagle54 3 CHME/AMPU/CACA piping plover, seabeach amaranth, red knot55 2 CHME/AMPU piping plover, seabeach amaranth56 3 HEBU/RHKN/NAAM swamp pink, Knieskern's beaked-rush, bog asphodel57 3 CHME/AMPU/NAAM piping plover, seabeach amaranth, bog asphodel58 1 CHME piping plover59 3 HEBU/RHKN/NAAM swamp pink, Knieskern's beaked-rush, bog asphodel60 2 CHME/AMPU piping plover, seabeach amaranth61 1 NAAM bog asphodel62 3 CHME/AMPU/NAAM piping plover, seabeach amaranth, bog asphodel63 2 CHME/CACA piping plover, red knot64 1 CACA Y red knot, bald eagle

Summary Information for Federally Listed and Candidate Species Within the ACP Response Area

Common Name Scientific Name Abbreviation Federal ESA Status Habitat bog turtle Clemmys

muhlenbergii CLMU threatened freshwater

wetlands, especially emergent*

piping plover Charadrius melodus

CHME threatened sandy beaches, mudflats

swamp pink Helonias bullata HEBU threatened freshwater forested wetlands along streams, especially headwaters

Knieskern’s beaked-rush

Rhynchospora knieskernii

RHKN threatened freshwater emergent* or disturbed wetlands

American chaffseed

Schwalbea americana

SCAM endangered dry to moist (freshwater) savannas (emergent*)

sensitive joint-vetch

Aeschynomene virginica

AEVI threatened fresh to brackish tidal wetlands

seabeach amaranth

Amaranthus pumilus

AMPU threatened sandy beaches

red knot Calidris canutus rufa

CACA candidate beaches, mudflats

bog asphodel Narthecium americanum

NAAM candidate freshwater emergent* wetlands along rivers

* Emergent vegetation types are dominated by herbaceous plants, with few or no woody plants such as shrubs or trees. [Link to US Fish and Wildlife Species Narratives]

RClavner

Highlight

Endangered Species and Bald Eagle Contact Information State Contact U.S. Fish and Wildlife Service New Jersey Wendy Walsh or Annette Scherer

New Jersey Field Office 927 N. Main Street, Bld. D Pleasantville, New Jersey 08232 (609) 383-3938 x 48 (Wendy Walsh) and 34 (Annette Scherer) (609) 646-9310, operator (609) 646-0352, fax [email protected] [email protected]

Delaware Andy Moser (listed species) and Craig Koppie (bald eagles) Chesapeake Bay Field Office 177 Admiral Cochrane Drive Annapolis, Maryland 21401 (410) 573-4537, Andy Moser (410) 573-4534, Craig Koppie (410) 573-4500, operator (410) 224-2781, fax [email protected] [email protected]

Pennsylvania Melinda Turner or Cindy Tibbott Pennsylvania Field Office 315 S. Allen Street, Suite 322 State College, Pennsylvania 16801 (814) 234-4090, operator (814) 234-0748, fax [email protected] [email protected]

State Agencies (for Bald Eagles) New Jersey Kathleen Clark

Endangered and Nongame Species Program Tuckahoe Wildlife Management Area, 2201 Rt. 631 Woodbine, New Jersey 08270 (609) 628-2103 (609) 628-2734, fax [email protected]

Pennsylvania Doug Gross, Wildlife Biologist Pennsylvania Game Commission 144 Winters Road Orangeville, Pennsylvania 17859 (570) 458-4109, phone [email protected]

NATIONAL BALD EAGLE MANAGEMENT GUIDELINES

U.S. Fish and Wildlife Service

May 2007

TABLE OF CONTENTS

INTRODUCTION ....................................................................................................................... 1 LEGAL PROTECTIONS FOR THE BALD EAGLE ............................................................. 2

The Bald and Golden Eagle Protection Act...........................................................2 The Migratory Bird Treaty Act ................................................................................3 State laws and regulations .....................................................................................3 Where do bald eagles nest? ...................................................................................4 When do bald eagles nest? ....................................................................................5 Chronology of typical reproductive activities of bald eagles in the United States........................................................................................................................6 How many chicks do bald eagles raise? ...............................................................7 What do bald eagles eat?........................................................................................7 The impact of human activity on nesting bald eagles..........................................7 The impact of human activity on foraging and roosting bald eagles .................8

RECOMMENDATIONS FOR AVOIDING DISTURBANCE AT NEST SITES................. 9 Existing Uses.........................................................................................................10

ACTIVITY-SPECIFIC GUIDELINES..................................................................................... 10 Alternate nests.......................................................................................................11 Temporary Impacts ...............................................................................................11

RECOMMENDATIONS FOR AVOIDING DISTURBANCE AT FORAGING AREAS AND COMMUNAL ROOST SITES....................................................................................... 14 ADDITIONAL RECOMMENDATIONS TO BENEFIT BALD EAGLES .......................... 15 CONTACTS .............................................................................................................................. 16 GLOSSARY.............................................................................................................................. 17 RELATED LITERATURE....................................................................................................... 19

National Bald Eagle Management Guidelines May 2007

1

INTRODUCTION The bald eagle (Haliaeetus leucocephalus) is protected by the Bald and Golden Eagle Protection Act (Eagle Act) and the Migratory Bird Treaty Act (MBTA). The MBTA and the Eagle Act protect bald eagles from a variety of harmful actions and impacts. The U.S. Fish and Wildlife Service (Service) developed these National Bald Eagle Management Guidelines to advise landowners, land managers, and others who share public and private lands with bald eagles when and under what circumstances the protective provisions of the Eagle Act may apply to their activities. A variety of human activities can potentially interfere with bald eagles, affecting their ability to forage, nest, roost, breed, or raise young. The Guidelines are intended to help people minimize such impacts to bald eagles, particularly where they may constitute “disturbance,” which is prohibited by the Eagle Act. The Guidelines are intended to:

(1) Publicize the provisions of the Eagle Act that continue to protect bald eagles, in order to reduce the possibility that people will violate the law,

(2) Advise landowners, land managers and the general public of the potential for various human activities to disturb bald eagles, and

(3) Encourage additional nonbinding land management practices that benefit bald eagles (see Additional Recommendations section).

While the Guidelines include general recommendations for land management practices that will benefit bald eagles, the document is intended primarily as a tool for landowners and planners who seek information and recommendations regarding how to avoid disturbing bald eagles. Many States and some tribal entities have developed state-specific management plans, regulations, and/or guidance for landowners and land managers to protect and enhance bald eagle habitat, and we encourage the continued development and use of these planning tools to benefit bald eagles. Adherence to the Guidelines herein will benefit individuals, agencies, organizations, and companies by helping them avoid violations of the law. However, the Guidelines themselves are not law. Rather, they are recommendations based on several decades of behavioral observations, science, and conservation measures to avoid or minimize adverse impacts to bald eagles. The U.S. Fish and Wildlife Service strongly encourages adherence to these guidelines to ensure that bald and golden eagle populations will continue to be sustained. The Service realizes there may be impacts to some birds even if all reasonable measures are taken to avoid such impacts. Although it is not possible to absolve individuals and entities from liability under the Eagle Act or the MBTA, the Service exercises enforcement discretion to focus on those individuals, companies, or agencies that take migratory birds without regard for the consequences of their actions and the law, especially when conservation measures, such as these Guidelines, are available, but have not been implemented. The Service will prioritize its enforcement efforts to focus on those individuals or entities who take bald eagles or their parts, eggs, or nests without implementing appropriate measures recommended by the Guidelines.


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The Service intends to pursue the development of regulations that would authorize, under limited circumstances, the use of permits if “take” of an eagle is anticipated but unavoidable. Additionally, if the bald eagle is delisted, the Service intends to provide a regulatory mechanism to honor existing (take) authorizations under the Endangered Species Act (ESA). During the interim period until the Service completes a rulemaking for permits under the Eagle Act, the Service does not intend to refer for prosecution the incidental “take” of any bald eagle under the MBTA or Eagle Act, if such take is in full compliance with the terms and conditions of an incidental take statement issued to the action agency or applicant under the authority of section 7(b)(4) of the ESA or a permit issued under the authority of section 10(a)(1)(B) of the ESA. The Guidelines are applicable throughout the United States, including Alaska. The primary purpose of these Guidelines is to provide information that will minimize or prevent violations only of Federal laws governing bald eagles. In addition to Federal laws, many states and some smaller jurisdictions and tribes have additional laws and regulations protecting bald eagles. In some cases those laws and regulations may be more protective (restrictive) than these Federal guidelines. If you are planning activities that may affect bald eagles, we therefore recommend that you contact both your nearest U.S. Fish and Wildlife Service Field Office (see the contact information on p.16) and your state wildlife agency for assistance. LEGAL PROTECTIONS FOR THE BALD EAGLE The Bald and Golden Eagle Protection Act The Eagle Act (16 U.S.C. 668-668c), enacted in 1940, and amended several times since then, prohibits anyone, without a permit issued by the Secretary of the Interior, from “taking” bald eagles, including their parts, nests, or eggs. The Act provides criminal and civil penalties for persons who “take, possess, sell, purchase, barter, offer to sell, purchase or barter, transport, export or import, at any time or any manner, any bald eagle ... [or any golden eagle], alive or dead, or any part, nest, or egg thereof.” The Act defines “take” as “pursue, shoot, shoot at, poison, wound, kill, capture, trap, collect, molest or disturb.” “Disturb’’ means:

"Disturb means to agitate or bother a bald or golden eagle to a degree that causes, or is likely to cause, based on the best scientific information available, 1) injury to an eagle, 2) a decrease in its productivity, by substantially interfering with normal breeding, feeding, or sheltering behavior, or 3) nest abandonment, by substantially interfering with normal breeding, feeding, or sheltering behavior."

In addition to immediate impacts, this definition also covers impacts that result from human-induced alterations initiated around a previously used nest site during a time when eagles are not present, if, upon the eagle=s return, such alterations agitate or bother an eagle to a degree that injures an eagle or substantially interferes with normal breeding, feeding, or sheltering habits and causes, or is likely to cause, a loss of productivity or nest abandonment.


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A violation of the Act can result in a criminal fine of $100,000 ($200,000 for organizations), imprisonment for one year, or both, for a first offense. Penalties increase substantially for additional offenses, and a second violation of this Act is a felony. The Migratory Bird Treaty Act The MBTA (16 U.S.C. 703-712), prohibits the taking of any migratory bird or any part, nest, or egg, except as permitted by regulation. The MBTA was enacted in 1918; a 1972 agreement supplementing one of the bilateral treaties underlying the MBTA had the effect of expanding the scope of the Act to cover bald eagles and other raptors. Implementing regulations define “take” under the MBTA as “pursue, hunt, shoot, wound, kill, trap, capture, possess, or collect.” Copies of the Eagle Act and the MBTA are available at: http://permits.fws.gov/ltr/ltr.shtml. State laws and regulations Most states have their own regulations and/or guidelines for bald eagle management. Some states may continue to list the bald eagle as endangered, threatened, or of special concern. If you plan activities that may affect bald eagles, we urge you to familiarize yourself with the regulations and/or guidelines that apply to bald eagles in your state. Your adherence to the Guidelines herein does not ensure that you are in compliance with state laws and regulations because state regulations can be more specific and/or restrictive than these Guidelines.

NATURAL HISTORY OF THE BALD EAGLE Bald eagles are a North American species that historically occurred throughout the contiguous United States and Alaska. After severely declining in the lower 48 States between the 1870s and the 1970s, bald eagles have rebounded and re-established breeding territories in each of the lower 48 states. The largest North American breeding populations are in Alaska and Canada, but there are also significant bald eagle populations in Florida, the Pacific Northwest, the Greater Yellowstone area, the Great Lakes states, and the Chesapeake Bay region. Bald eagle distribution varies seasonally. Bald eagles that nest in southern latitudes frequently move northward in late spring and early summer, often summering as far north as Canada. Most eagles that breed at northern latitudes migrate southward during winter, or to coastal areas where waters remain unfrozen. Migrants frequently concentrate in large numbers at sites where food is abundant and they often roost together communally. In some cases, concentration areas are used year-round: in summer by southern eagles and in winter by northern eagles. Juvenile bald eagles have mottled brown and white plumage, gradually acquiring their dark brown body and distinctive white head and tail as they mature. Bald eagles generally attain adult plumage by 5 years of age. Most are capable of breeding at 4 or 5 years of age, but in healthy populations they may not start breeding until much older. Bald eagles may live 15 to 25 years in the wild. Adults weigh 8 to 14 pounds (occasionally reaching 16 pounds in Alaska) and have wingspans of 5 to 8 feet. Those in the northern range are larger than those in the south, and females are larger than males.


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Where do bald eagles nest? Breeding bald eagles occupy “territories,” areas they will typically defend against intrusion by other eagles. In addition to the active nest, a territory may include one or more alternate nests (nests built or maintained by the eagles but not used for nesting in a given year). The Eagle Act prohibits removal or destruction of both active and alternate bald eagle nests. Bald eagles exhibit high nest site fidelity and nesting territories are often used year after year. Some territories are known to have been used continually for over half a century. Bald eagles generally nest near coastlines, rivers, large lakes or streams that support an adequate food supply. They often nest in mature or old-growth trees; snags (dead trees); cliffs; rock promontories; rarely on the ground; and with increasing frequency on human-made structures such as power poles and communication towers. In forested areas, bald eagles often select the tallest trees with limbs strong enough to support a nest that can weigh more than 1,000 pounds. Nest sites typically include at least one perch with a clear view of the water where the eagles usually forage. Shoreline trees or snags located in reservoirs provide the visibility and accessibility needed to locate aquatic prey. Eagle nests are constructed with large sticks, and may be lined with moss, grass, plant stalks, lichens, seaweed, or sod. Nests are usually about 4-6 feet in diameter and 3 feet deep, although larger nests exist.

Copyright Birds of North America, 2000 The range of breeding bald eagles in 2000 (shaded areas). This map shows only the larger concentrations of nests; eagles have continued to expand into additional nesting territories in many states. The dotted line represents the bald eagle’s wintering range.


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When do bald eagles nest? Nesting activity begins several months before egg-laying. Egg-laying dates vary throughout the U.S., ranging from October in Florida, to late April or even early May in the northern United States. Incubation typically lasts 33-35 days, but can be as long as 40 days. Eaglets make their first unsteady flights about 10 to 12 weeks after hatching, and fledge (leave their nests) within a few days after that first flight. However, young birds usually remain in the vicinity of the nest for several weeks after fledging because they are almost completely dependent on their parents for food until they disperse from the nesting territory approximately 6 weeks later. The bald eagle breeding season tends to be longer in the southern U.S., and re-nesting following an unsuccessful first nesting attempt is more common there as well. The following table shows the timing of bald eagle breeding seasons in different regions of the country. The table represents the range of time within which the majority of nesting activities occur in each region and does not apply to any specific nesting pair. Because the timing of nesting activities may vary within a given region, you should contact the nearest U.S. Fish and Wildlife Service Field Office (see page 16) and/or your state wildlife conservation agency for more specific information on nesting chronology in your area.


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Chronology of typical reproductive activities of bald eagles in the United States.

Sept.

Oct.

Nov.

Dec.

Jan. Feb. March April May June

July Aug.

SOUTHEASTERN U.S. (FL, GA, SC, NC, AL, MS, LA, TN, KY, AR, eastern 2 of TX) Nest Building ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟

Egg Laying/Incubation ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟

Hatching/Rearing Young ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟

Fledging Young ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ CHESAPEAKE BAY REGION (NC, VA, MD, DE, southern 2 of NJ, eastern 2 of PA, panhandle of WV)

Nest Building ⎟ ⎟

Egg Laying/Incubation ⎟ ⎟ ⎟ ⎟ ⎟ ⎟ Hatching/Rearing Young ⎟ ⎟ ⎟ ⎟ ⎟

Fledging Young NORTHERN U.S. (ME, NH, MA, RI, CT, NY, northern 2 of NJ, western 2 of PA, OH, WV exc. panhandle, IN, IL, MI, WI, MN, IA, MO, ND, SD, NB, KS, CO, UT)


Egg Laying/Incubation ⎟ ⎟ Hatching/Rearing Young ⎟ ⎟

Fledging Young ⎟ ⎟ ⎟ ⎟ PACIFIC REGION (WA, OR, CA, ID, MT, WY, NV)


Egg Laying/Incubation ⎟ ⎟ Hatching/Rearing Young ⎟ ⎟ Fledging Young ⎟ ⎟ ⎟ ⎟ SOUTHWESTERN U.S. (AZ, NM, OK panhandle, western 2 of TX)

Nest Building ⎟ ⎟⎟ ⎟⎟ ⎟

Egg Laying/Incubation ⎟ ⎟ ⎟ ⎟⎟ ⎟⎟

Hatching/Rearing Young ⎟ ⎟ ⎟

⎟⎟ ⎟⎟ ⎟ ⎟

Fledging Young ⎟ ALASKA Nest Building ⎟ ⎟⎟ ⎟⎟ ⎟ ⎟ Egg Laying/Incubation

⎟

Hatching/Rearing Young ⎟ ⎟ ⎟ ⎟⎟

Ing Young

Fledg-

Sept.

Oct.

Nov.

Dec.

Jan. Feb. March April May June

July Aug.


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How many chicks do bald eagles raise? The number of eagle eggs laid will vary from 1-3, with 1-2 eggs being the most common. Only one eagle egg is laid per day, although not always on successive days. Hatching of young occurs on different days with the result that chicks in the same nest are sometimes of unequal size. The overall national fledging rate is approximately one chick per nest, annually, which results in a healthy expanding population. What do bald eagles eat? Bald eagles are opportunistic feeders. Fish comprise much of their diet, but they also eat waterfowl, shorebirds/colonial waterbirds, small mammals, turtles, and carrion. Because they are visual hunters, eagles typically locate their prey from a conspicuous perch, or soaring flight, then swoop down and strike. Wintering bald eagles often congregate in large numbers along streams to feed on spawning salmon or other fish species, and often gather in large numbers in areas below reservoirs, especially hydropower dams, where fish are abundant. Wintering eagles also take birds from rafts of ducks at reservoirs and rivers, and congregate on melting ice shelves to scavenge dead fish from the current or the soft melting ice. Bald eagles will also feed on carcasses along roads, in landfills, and at feedlots. During the breeding season, adults carry prey to the nest to feed the young. Adults feed their chicks by tearing off pieces of food and holding them to the beaks of the eaglets. After fledging, immature eagles are slow to develop hunting skills, and must learn to locate reliable food sources and master feeding techniques. Young eagles will congregate together, often feeding upon easily acquired food such as carrion and fish found in abundance at the mouths of streams and shallow bays and at landfills. The impact of human activity on nesting bald eagles During the breeding season, bald eagles are sensitive to a variety of human activities. However, not all bald eagle pairs react to human activities in the same way. Some pairs nest successfully just dozens of yards from human activity, while others abandon nest sites in response to activities much farther away. This variability may be related to a number of factors, including visibility, duration, noise levels, extent of the area affected by the activity, prior experiences with humans, and tolerance of the individual nesting pair. The relative sensitivity of bald eagles during various stages of the breeding season is outlined in the following table.


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Nesting Bald Eagle Sensitivity to Human Activities

Phase

Activity

Sensitivity to Human Activity

Comments

I

Courtship and Nest Building

Most sensitive period; likely to respond negatively

Most critical time period. Disturbance is manifested in nest abandonment. Bald eagles in newly established territories are more prone to abandon nest sites.

II

Egg laying

Very sensitive period

Human activity of even limited duration may cause nest desertion and abandonment of territory for the breeding season.

III

Incubation and early nestling period (up to 4 weeks)


Adults are less likely to abandon the nest near and after hatching. However, flushed adults leave eggs and young unattended; eggs are susceptible to cooling, loss of moisture, overheating, and predation; young are vulnerable to elements.

IV

Nestling period, 4 to 8 weeks

Moderately sensitive period

Likelihood of nest abandonment and vulnerability of the nestlings to elements somewhat decreases. However, nestlings may miss feedings, affecting their survival.

V Nestlings 8 weeks through fledging


Gaining flight capability, nestlings 8 weeks and older may flush from the nest prematurely due to disruption and die.

If agitated by human activities, eagles may inadequately construct or repair their nest, may expend energy defending the nest rather than tending to their young, or may abandon the nest altogether. Activities that cause prolonged absences of adults from their nests can jeopardize eggs or young. Depending on weather conditions, eggs may overheat or cool too much and fail to hatch. Unattended eggs and nestlings are subject to predation. Young nestlings are particularly vulnerable because they rely on their parents to provide warmth or shade, without which they may die as a result of hypothermia or heat stress. If food delivery schedules are interrupted, the young may not develop healthy plumage, which can affect their survival. In addition, adults startled while incubating or brooding young may damage eggs or injure their young as they abruptly leave the nest. Older nestlings no longer require constant attention from the adults, but they may be startled by loud or intrusive human activities and prematurely jump from the nest before they are able to fly or care for themselves. Once fledged, juveniles range up to ¼ mile from the nest site, often to a site with minimal human activity. During this period, until about six weeks after departure from the nest, the juveniles still depend on the adults to feed them. The impact of human activity on foraging and roosting bald eagles Disruption, destruction, or obstruction of roosting and foraging areas can also negatively affect bald eagles. Disruptive activities in or near eagle foraging areas can interfere with feeding, reducing chances of survival. Interference with feeding can also result in reduced productivity (number of young successfully fledged). Migrating and wintering bald eagles often congregate at specific sites for purposes of feeding and sheltering. Bald eagles rely on established roost sites because of their proximity to sufficient food sources. Roost sites are usually in mature trees where the eagles are somewhat sheltered from the wind and weather. Human activities near or within communal roost sites may prevent eagles


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from feeding or taking shelter, especially if there are not other undisturbed and productive feeding and roosting sites available. Activities that permanently alter communal roost sites and important foraging areas can altogether eliminate the elements that are essential for feeding and sheltering eagles. Where a human activity agitates or bothers roosting or foraging bald eagles to the degree that causes injury or substantially interferes with breeding, feeding, or sheltering behavior and causes, or is likely to cause, a loss of productivity or nest abandonment, the conduct of the activity constitutes a violation of the Eagle Act’s prohibition against disturbing eagles. The circumstances that might result in such an outcome are difficult to predict without detailed site-specific information. If your activities may disturb roosting or foraging bald eagles, you should contact your local Fish and Wildlife Service Field Office (see page 16) for advice and recommendations for how to avoid such disturbance.

RECOMMENDATIONS FOR AVOIDING DISTURBANCE AT NEST SITES In developing these Guidelines, we relied on existing state and regional bald eagle guidelines, scientific literature on bald eagle disturbance, and recommendations of state and Federal biologists who monitor the impacts of human activity on eagles. Despite these resources, uncertainties remain regarding the effects of many activities on eagles and how eagles in different situations may or may not respond to certain human activities. The Service recognizes this uncertainty and views the collection of better biological data on the response of eagles to disturbance as a high priority. To the extent that resources allow, the Service will continue to collect data on responses of bald eagles to human activities conducted according to the recommendations within these Guidelines to ensure that adequate protection from disturbance is being afforded, and to identify circumstances where the Guidelines might be modified. These data will be used to make future adjustments to the Guidelines. To avoid disturbing nesting bald eagles, we recommend (1) keeping a distance between the activity and the nest (distance buffers), (2) maintaining preferably forested (or natural) areas between the activity and around nest trees (landscape buffers), and (3) avoiding certain activities during the breeding season. The buffer areas serve to minimize visual and auditory impacts associated with human activities near nest sites. Ideally, buffers would be large enough to protect existing nest trees and provide for alternative or replacement nest trees. The size and shape of effective buffers vary depending on the topography and other ecological characteristics surrounding the nest site. In open areas where there are little or no forested or topographical buffers, such as in many western states, distance alone must serve as the buffer. Consequently, in open areas, the distance between the activity and the nest may need to be larger than the distances recommended under Categories A and B of these guidelines (pg. 12) if no landscape buffers are present. The height of the nest above the ground may also ameliorate effects of human activities; eagles at higher nests may be less prone to disturbance. In addition to the physical features of the landscape and nest site, the appropriate size for the distance buffer may vary according to the historical tolerances of eagles to human activities in particular localities, and may also depend on the location of the nest in relation


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to feeding and roosting areas used by the eagles. Increased competition for nest sites may lead bald eagles to nest closer to human activity (and other eagles). Seasonal restrictions can prevent the potential impacts of many shorter-term, obtrusive activities that do not entail landscape alterations (e.g. fireworks, outdoor concerts). In proximity to the nest, these kinds of activities should be conducted only outside the breeding season. For activities that entail both short-term, obtrusive characteristics and more permanent impacts (e.g., building construction), we recommend a combination of both approaches: retaining a landscape buffer and observing seasonal restrictions. For assistance in determining the appropriate size and configuration of buffers or the timing of activities in the vicinity of a bald eagle nest, we encourage you to contact the nearest U.S. Fish and Wildlife Service Field Office (see page 16). Existing Uses Eagles are unlikely to be disturbed by routine use of roads, homes, and other facilities where such use pre-dates the eagles’ successful nesting activity in a given area. Therefore, in most cases ongoing existing uses may proceed with the same intensity with little risk of disturbing bald eagles. However, some intermittent, occasional, or irregular uses that pre-date eagle nesting in an area may disturb bald eagles. For example: a pair of eagles may begin nesting in an area and subsequently be disturbed by activities associated with an annual outdoor flea market, even though the flea market has been held annually at the same location. In such situations, human activity should be adjusted or relocated to minimize potential impacts on the nesting pair.

ACTIVITY-SPECIFIC GUIDELINES

The following section provides the Service=s management recommendations for avoiding bald eagle disturbance as a result of new or intermittent activities proposed in the vicinity of bald eagle nests. Activities are separated into 8 categories (A – H) based on the nature and magnitude of impacts to bald eagles that usually result from the type of activity. Activities with similar or comparable impacts are grouped together. In most cases, impacts will vary based on the visibility of the activity from the eagle nest and the degree to which similar activities are already occurring in proximity to the nest site. Visibility is a factor because, in general, eagles are more prone to disturbance when an activity occurs in full view. For this reason, we recommend that people locate activities farther from the nest structure in areas with open vistas, in contrast to areas where the view is shielded by rolling topography, trees, or other screening factors. The recommendations also take into account the existence of similar activities in the area because the continued presence of nesting bald eagles in the vicinity of the existing activities indicates that the eagles in that area can tolerate a greater degree of human activity than we can generally expect from eagles in areas that experience fewer human impacts. To illustrate how these factors affect the likelihood of disturbing eagles, we have incorporated the recommendations for some activities into a table (categories A and B). First, determine which category your activity falls into (between categories A – H). If the activity you plan to undertake is not specifically addressed in these guidelines, follow the recommendations for the most similar activity represented.


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If your activity is under A or B, our recommendations are in table form. The vertical axis shows the degree of visibility of the activity from the nest. The horizontal axis (header row) represents the degree to which similar activities are ongoing in the vicinity of the nest. Locate the row that best describes how visible your activity will be from the eagle nest. Then, choose the column that best describes the degree to which similar activities are ongoing in the vicinity of the eagle nest. The box where the column and row come together contains our management recommendations for how far you should locate your activity from the nest to avoid disturbing the eagles. The numerical distances shown in the tables are the closest the activity should be conducted relative to the nest. In some cases we have included additional recommendations (other than recommended distance from the nest) you should follow to help ensure that your activity will not disturb the eagles. Alternate nests For activities that entail permanent landscape alterations that may result in bald eagle disturbance, these recommendations apply to both active and alternate bald eagle nests. Disturbance becomes an issue with regard to alternate nests if eagles return for breeding purposes and react to land use changes that occurred while the nest was inactive. The likelihood that an alternate nest will again become active decreases the longer it goes unused. If you plan activities in the vicinity of an alternate bald eagle nest and have information to show that the nest has not been active during the preceding 5 breeding seasons, the recommendations provided in these guidelines for avoiding disturbance around the nest site may no longer be warranted. The nest itself remains protected by other provisions of the Eagle Act, however, and may not be destroyed. If special circumstances exist that make it unlikely an inactive nest will be reused before 5 years of disuse have passed, and you believe that the probability of reuse is low enough to warrant disregarding the recommendations for avoiding disturbance, you should be prepared to provide all the reasons for your conclusion, including information regarding past use of the nest site. Without sufficient documentation, you should continue to follow these guidelines when conducting activities around the nest site. If we are able to determine that it is unlikely the nest will be reused, we may advise you that the recommendations provided in these guidelines for avoiding disturbance are no longer necessary around that nest site. This guidance is intended to minimize disturbance, as defined by Federal regulation. In addition to Federal laws, most states and some tribes and smaller jurisdictions have additional laws and regulations protecting bald eagles. In some cases those laws and regulations may be more protective (restrictive) than these Federal guidelines. Temporary Impacts For activities that have temporary impacts, such as the use of loud machinery, fireworks displays, or summer boating activities, we recommend seasonal restrictions. These types of activities can generally be carried out outside of the breeding season without causing disturbance. The recommended restrictions for these types of activities can be lifted for alternate nests within a particular territory, including nests that were attended during the current breeding season but not used to raise young, after eggs laid in another nest within the territory have hatched (depending on the distance between the alternate nest and the active nest).


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In general, activities should be kept as far away from nest trees as possible; loud and disruptive activities should be conducted when eagles are not nesting; and activity between the nest and the nearest foraging area should be minimized. If the activity you plan to undertake is not specifically addressed in these guidelines, follow the recommendations for the most similar activity addressed, or contact your local U.S. Fish and Wildlife Service Field Office for additional guidance. If you believe that special circumstances apply to your situation that increase or diminish the likelihood of bald eagle disturbance, or if it is not possible to adhere to the guidelines, you should contact your local Service Field Office for further guidance. Category A: Building construction, 1 or 2 story, with project footprint of ½ acre or less. Construction of roads, trails, canals, power lines, and other linear utilities. Agriculture and aquaculture – new or expanded operations. Alteration of shorelines or wetlands. Installation of docks or moorings. Water impoundment. Category B: Building construction, 3 or more stories. Building construction, 1 or 2 story, with project footprint of more than ½ acre. Installation or expansion of marinas with a capacity of 6 or more boats. Mining and associated activities. Oil and natural gas drilling and refining and associated activities.

If there is no similar activity within 1 mile of the nest

If there is similar activity closer than 1 mile from the nest

If the activity will be visible from the nest

660 feet. Landscape buffers are recommended.

660 feet, or as close as existing tolerated activity of similar scope. Landscape buffers are recommended.

If the activity will not be visible from the nest

Category A: 330 feet. Clearing, external construction, and landscaping between 330 feet and 660 feet should be done outside breeding season. Category B: 660 feet.

330 feet, or as close as existing tolerated activity of similar scope. Clearing, external construction and landscaping within 660 feet should be done outside breeding season.

The numerical distances shown in the table are the closest the activity should be conducted relative to the nest.


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Category C. Timber Operations and Forestry Practices • Avoid clear cutting or removal of overstory trees within 330 feet of the nest at any

time. • Avoid timber harvesting operations, including road construction and chain saw and

yarding operations, during the breeding season within 660 feet of the nest. The distance may be decreased to 330 feet around alternate nests within a particular territory, including nests that were attended during the current breeding season but not used to raise young, after eggs laid in another nest within the territory have hatched.

• Selective thinning and other silviculture management practices designed to

conserve or enhance habitat, including prescribed burning close to the nest tree, should be undertaken outside the breeding season. Precautions such as raking leaves and woody debris from around the nest tree should be taken to prevent crown fire or fire climbing the nest tree. If it is determined that a burn during the breeding season would be beneficial, then, to ensure that no take or disturbance will occur, these activities should be conducted only when neither adult eagles nor young are present at the nest tree (i.e., at the beginning of, or end of, the breeding season, either before the particular nest is active or after the young have fledged from that nest). Appropriate Federal and state biologists should be consulted before any prescribed burning is conducted during the breeding season.

• Avoid construction of log transfer facilities and in-water log storage areas within

330 feet of the nest.

Category D. Off-road vehicle use (including snowmobiles). No buffer is necessary around nest sites outside the breeding season. During the breeding season, do not operate off-road vehicles within 330 feet of the nest. In open areas, where there is increased visibility and exposure to noise, this distance should be extended to 660 feet. Category E. Motorized Watercraft use (including jet skis/personal watercraft). No buffer is necessary around nest sites outside the breeding season. During the breeding season, within 330 feet of the nest, (1) do not operate jet skis (personal watercraft), and (2) avoid concentrations of noisy vessels (e.g., commercial fishing boats and tour boats), except where eagles have demonstrated tolerance for such activity. Other motorized boat traffic passing within 330 feet of the nest should attempt to minimize trips and avoid stopping in the area where feasible, particularly where eagles are unaccustomed to boat traffic. Buffers for airboats should be larger than 330 feet due to the increased noise they generate, combined with their speed, maneuverability, and visibility. Category F. Non-motorized recreation and human entry (e.g., hiking, camping, fishing, hunting, birdwatching, kayaking, canoeing). No buffer is necessary around nest sites outside the breeding season. If the activity will be visible or highly audible from the nest, maintain a 330-foot buffer during the breeding season, particularly where eagles are unaccustomed to such activity.


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Category G. Helicopters and fixed-wing aircraft. Except for authorized biologists trained in survey techniques, avoid operating aircraft within 1,000 feet of the nest during the breeding season, except where eagles have demonstrated tolerance for such activity. Category H. Blasting and other loud, intermittent noises. Avoid blasting and other activities that produce extremely loud noises within 1/2 mile of active nests, unless greater tolerance to the activity (or similar activity) has been demonstrated by the eagles in the nesting area. This recommendation applies to the use of fireworks classified by the Federal Department of Transportation as Class B explosives, which includes the larger fireworks that are intended for licensed public display. RECOMMENDATIONS FOR AVOIDING DISTURBANCE AT FORAGING AREAS AND

COMMUNAL ROOST SITES

1. Minimize potentially disruptive activities and development in the eagles’ direct flight path between their nest and roost sites and important foraging areas.

2. Locate long-term and permanent water-dependent facilities, such as boat

ramps and marinas, away from important eagle foraging areas. 3. Avoid recreational and commercial boating and fishing near critical eagle

foraging areas during peak feeding times (usually early to mid-morning and late afternoon), except where eagles have demonstrated tolerance to such activity.

4. Do not use explosives within ½ mile (or within 1 mile in open areas) of

communal roosts when eagles are congregating, without prior coordination with the U.S. Fish and Wildlife Service and your state wildlife agency.

5. Locate aircraft corridors no closer than 1,000 feet vertical or horizontal distance

from communal roost sites.


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ADDITIONAL RECOMMENDATIONS TO BENEFIT BALD EAGLES

The following are additional management practices that landowners and planners can exercise for added benefit to bald eagles. 1. Protect and preserve potential roost and nest sites by retaining mature trees and old

growth stands, particularly within ½ mile from water.

2. Where nests are blown from trees during storms or are otherwise destroyed by the elements, continue to protect the site in the absence of the nest for up to three (3) complete breeding seasons. Many eagles will rebuild the nest and reoccupy the site.

3. To avoid collisions, site wind turbines, communication towers, and high voltage

transmission power lines away from nests, foraging areas, and communal roost sites. 4. Employ industry-accepted best management practices to prevent birds from colliding

with or being electrocuted by utility lines, towers, and poles. If possible, bury utility lines in important eagle areas.

5. Where bald eagles are likely to nest in human-made structures (e.g., cell phone

towers) and such use could impede operation or maintenance of the structures or jeopardize the safety of the eagles, equip the structures with either (1) devices engineered to discourage bald eagles from building nests, or (2) nesting platforms that will safely accommodate bald eagle nests without interfering with structure performance.

6. Immediately cover carcasses of euthanized animals at landfills to protect eagles from

being poisoned. 7. Do not intentionally feed bald eagles. Artificially feeding bald eagles can disrupt their

essential behavioral patterns and put them at increased risk from power lines, collision with windows and cars, and other mortality factors.

8. Use pesticides, herbicides, fertilizers, and other chemicals only in accordance with

Federal and state laws. 9. Monitor and minimize dispersal of contaminants associated with hazardous waste

sites (legal or illegal), permitted releases, and runoff from agricultural areas, especially within watersheds where eagles have shown poor reproduction or where bioaccumulating contaminants have been documented. These factors present a risk of contamination to eagles and their food sources.


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CONTACTS The following U.S. Fish and Wildlife Service Field Offices provide technical assistance on bald eagle management:

Alabama Daphne (251) 441-5181 Alaska Anchorage (907) 271-2888 Fairbanks (907) 456-0203 Juneau (907) 780-1160 Arizona Phoenix (602) 242-0210 Arkansas Conway (501) 513-4470 California Arcata (707) 822-7201

Barstow (760) 255-8852 Carlsbad (760) 431-9440 Red Bluff (530) 527-3043 Sacramento (916) 414-6000 Stockton (209) 946-6400 Ventura (805) 644-1766 Yreka (530) 842-5763

Colorado Lakewood (303) 275-2370 Grand Junction (970) 243-2778 Connecticut (See New Hampshire) Delaware (See Maryland) Florida Panama City (850) 769-0552

Vero Beach (772) 562-3909 Jacksonville (904) 232-2580

Georgia Athens (706) 613-9493 Brunswick (912) 265-9336 Columbus (706) 544-6428 Idaho Boise (208) 378-5243 Chubbuck (208) 237-6975 Illinois/Iowa Rock Island (309) 757-5800 Indiana Bloomington (812) 334-4261 Kansas Manhattan (785) 539-3474 Kentucky Frankfort (502) 695-0468 Louisiana Lafayette (337) 291-3100 Maine Old Town (207) 827-5938 Maryland Annapolis (410) 573-4573 Massachusetts (See New Hampshire) Michigan East Lansing (517) 351-2555 Minnesota Bloomington (612) 725-3548 Mississippi Jackson (601) 965-4900 Missouri Columbia (573) 234-2132 Montana Helena (405) 449-5225 Nebraska Grand Island (308) 382-6468 Nevada Las Vegas (702) 515-5230

Reno (775) 861-6300

New Hampshire Concord (603) 223-2541 New Jersey Pleasantville (609) 646-9310 New Mexico Albuquerque (505) 346-2525 New York Cortland (607) 753-9334

Long Island (631) 776-1401 North Carolina Raleigh (919) 856-4520

Asheville (828) 258-3939 North Dakota Bismarck (701) 250-4481 Ohio Reynoldsburg (614) 469-6923 Oklahoma Tulsa (918) 581-7458 Oregon Bend (541) 383-7146 Klamath Falls (541) 885-8481 La Grande (541) 962-8584 Newport (541) 867-4558 Portland (503) 231-6179 Roseburg (541) 957-3474 Pennsylvania State College (814) 234-4090 Rhode Island (See New Hampshire) South Carolina Charleston (843) 727-4707 South Dakota Pierre (605) 224-8693 Tennessee Cookeville (931) 528-6481 Texas Clear Lake (281) 286-8282 Utah West Valley City (801) 975-3330 Vermont (See New Hampshire) Virginia Gloucester (804) 693-6694 Washington Lacey (306) 753-9440 Spokane (509) 891-6839 Wenatchee (509) 665-3508 West Virginia Elkins (304) 636-6586 Wisconsin New Franken (920) 866-1725 Wyoming Cheyenne (307) 772-2374 Cody (307) 578-5939

State Agencies To contact a state wildlife agency, visit the Association of Fish & Wildlife Agencies’ website at http://www.fishwildlife.org/where_us.html

National Office U.S. Fish and Wildlife Service Division of Migratory Bird Management 4401 North Fairfax Drive, MBSP-4107 Arlington, VA 22203-1610 (703) 358-1714 http://www.fws.gov/migratorybirds


17

GLOSSARY

The definitions below apply to these National Bald Eagle Management Guidelines: Communal roost sites – Areas where bald eagles gather and perch overnight – and sometimes during the day in the event of inclement weather. Communal roost sites are usually in large trees (live or dead) that are relatively sheltered from wind and are generally in close proximity to foraging areas. These roosts may also serve a social purpose for pair bond formation and communication among eagles. Many roost sites are used year after year.

Disturb – To agitate or bother a bald or golden eagle to a degree that causes, or is likely to cause, based on the best scientific information available, 1) injury to an eagle, 2) a decrease in its productivity, by substantially interfering with normal breeding, feeding, or sheltering behavior, or 3) nest abandonment, by substantially interfering with normal breeding, feeding, or sheltering behavior.

In addition to immediate impacts, this definition also covers impacts that result from human-caused alterations initiated around a previously used nest site during a time when eagles are not present, if, upon the eagle=s return, such alterations agitate or bother an eagle to a degree that injures an eagle or substantially interferes with normal breeding, feeding, or sheltering habits and causes, or is likely to cause, a loss of productivity or nest abandonment.

Fledge – To leave the nest and begin flying. For bald eagles, this normally occurs at 10-12 weeks of age.

Fledgling – A juvenile bald eagle that has taken the first flight from the nest but is not yet independent. Foraging area – An area where eagles feed, typically near open water such as rivers, lakes, reservoirs, and bays where fish and waterfowl are abundant, or in areas with little or no water (i.e., rangelands, barren land, tundra, suburban areas, etc.) where other prey species (e.g., rabbit, rodents) or carrion (such as at landfills) are abundant. Landscape buffer – A natural or human-made landscape feature that screens eagles from human activity (e.g., strip of trees, hill, cliff, berm, sound wall). Nest – A structure built, maintained, or used by bald eagles for the purpose of reproduction. An active nest is a nest that is attended (built, maintained or used) by a pair of bald eagles during a given breeding season, whether or not eggs are laid. An alternate nest is a nest that is not used for breeding by eagles during a given breeding season. Nest abandonment – Nest abandonment occurs when adult eagles desert or stop attending a nest and do not subsequently return and successfully raise young in that nest for the duration of a breeding season. Nest abandonment can be caused by altering habitat near a nest, even if the alteration occurs prior to the breeding season. Whether the eagles migrate during the non-breeding season, or remain in the area throughout the non-breeding season, nest abandonment can occur at any point between the time the eagles return to the nesting site for the breeding season and the time when all progeny from the breeding season have


18

dispersed. Project footprint – The area of land (and water) that will be permanently altered for a development project, including access roads. Similar scope – In the vicinity of a bald eagle nest, an existing activity is of similar scope to a new activity where the types of impacts to bald eagles are similar in nature, and the impacts of the existing activity are of the same or greater magnitude than the impacts of the potential new activity. Examples: (1) An existing single-story home 200 feet from a nest is similar in scope to an additional single-story home 200 feet from the nest; (2) An existing multi-story, multi-family dwelling 150 feet from a nest has impacts of a greater magnitude than a potential new single-family home 200 feet from the nest; (3) One existing single-family home 200 feet from the nest has impacts of a lesser magnitude than three single-family homes 200 feet from the nest; (4) an existing single-family home 200 feet from a communal roost has impacts of a lesser magnitude than a single-family home 300 feet from the roost but 40 feet from the eagles’ foraging area. The existing activities in examples (1) and (2) are of similar scope, while the existing activities in example (3) and (4) are not. Vegetative buffer – An area surrounding a bald eagle nest that is wholly or largely covered by forest, vegetation, or other natural ecological characteristics, and separates the nest from human activities.


19

RELATED LITERATURE Andrew, J.M. and J.A. Mosher. 1981. Bald eagle nest site selection and nesting habitat in Maryland. Journal of Wildlife Management 46:382-390. Anonymous. 1977. Bald Eagle Habitat Management Guidelines, Forest Service – California Region. U.S Forest Service, San Francisco, CA. Anthony, R.G. 2001. Low productivity of bald eagles on Prince of Wales Island, southeast Alaska. Journal of Raptor Research 35:1-8. Anthony, R.G., R.W. Frenzel, F.B. Isaacs, and M.G. Garrett. 1994. Probable causes of nesting failures in Oregon’s bald eagle population. Wildlife Society Bulletin 22:576-582. Anthony, R.G. and F.B. Isaacs. 1989. Characteristics of bald eagle nest sites in Oregon. Journal of Wildlife Management 53:148-158. Arizona Game and Fish Department. 1999. Bald Eagle Conservation Assessment and Strategy (draft). Avian Power Line Interaction Committee (APLIC). 1996. Suggested Practices for Raptor Protection on Power Lines: The State of the Art in 1996. Edison Electric Institute, Raptor Research Foundation, Washington, D.C. Bangs, E.E., T.N. Bailey and V.D. Berns. Ecology of nesting bald eagles on the Kenai National Wildlife Refuge, Alaska. (USFWS staff) Becker, J.M. 2002. Response of wintering bald eagles to industrial construction in southeastern Washington. Wildlife Society Bulletin 30:875-878. Brauning, D.W. and J.D. Hassinger. 2000. Pennsylvania Recovery and Management Plan for the Bald Eagle (draft). Pennsylvania Game Commission. Harrisburg, PA. Brown, B.T., G.S. Mills, C. Powels, W.A. Russell, G.D. Therres and J.J. Pottie. 1999. The influence of weapons-testing noise on bald eagle behavior. Journal of Raptor Research 33:227-232. Brown, B.T. and L.E. Stevens. 1997. Winter bald eagle distribution is inversely correlated with human activity along the Colorado River, Arizona. Journal of Raptor Research31:7-10. Buehler, D.A. 2000. Bald Eagle (Haliaeetus leucocephalus). In The Birds of North America, No. 506 (A. Poole and F. Gill, eds.). The Birds of North America, Inc., Philadelphia, PA. Buehler, D.A., T.J. Mersmann, J.D. Fraser, and J.K.D. Seegar. 1991. Effects of human activity on bald eagle distribution on the northern Chesapeake Bay. Journal of Wildlife Management 55:282-290. Buehler, D.A., T.J. Mersmann, J.D. Fraser, and J.K.D. Seegar. 1991. Nonbreeding bald eagle communal and solitary roosting behavior and roost habitat on the northern Chesapeake Bay. Journal of Wildlife Management 55:273-281.


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Chandler, SK., J.D. Fraser, D.A. Buehler and J.K.D. Seegar. 1995. Perch trees and shoreline development as predictors of bald eagle distribution on the Chesapeake Bay. Journal of Wildlife Management 59:325-332. Cline, K. 1985. Bald Eagles in the Chesapeake: A Management Guide for Landowners. National Wildlife Federation. Washington, D.C. Dell, D.D. and P.J. Zwank. 1986. Impact of a high-voltage transmission line on a nesting pair of southern bald eagles in southeast Louisiana. Journal of Raptor Research 20(3/4):117-119. Dunwiddie, P.W. and R.C. Kuntz. 2001. Long-term trends of bald eagles in winter on the Skagit River, Washington. Journal of Wildlife Management 65(2):290-299. Fletcher, R.J. et. al. 1999. Effects of recreational trails on wintering diurnal raptors along riparian corridors in a Colorado grassland. Journal of Raptor Research 33(3):233-239. Fraser, J.D. 1981. The breeding biology and status of the bald eagle on the Chippewa National Forest. PhD. Dissertation, University of Minnesota. Fraser, J.D., LD. Frenzel and J.E. Mathisen. 1985. The impact of human activities on breeding bald eagles in north-central Minnesota. Journal of Wildlife Management 49(3):585-592. Garrett, M.G., J.W. Watson, and R.G. Anthony. 1993. Bald eagle home range and habitat use in the Columbia River Estuary. Journal of Wildlife Management 57(1):19-27. Gerrard J.M. and G.R. Bortolotti. 1988. The Bald Eagle: Haunts and Habits of a Wilderness Monarch. Smithsonian Institution Press. Washington, D.C. Grier, J.W. 1969. Bald eagle behavior and productivity responses to climbing to nests. Journal of Wildlife Management 33:961-966. Grier, J.W. and J.E. Guinn. 2003. Bald eagle habitats and responses to human disturbance in Minnesota. Report to the Minnesota Department of Natural Resources. Grubb, T.G. 1976. Survey and analysis of bald eagle nesting in western Washington. M.S. thesis, Univ. of Washington, Seattle. Grubb, T.G. and R.M. King. 1991. Assessing human disturbance of breeding bald eagles with classification tree models. Journal of Wildlife Management 55:500-511. Grubb, T.G., W.L. Robinson and W.W. Bowerman. 2002. Effects of watercraft on bald eagles nesting in Voyagers National Park, Minnesota. Wildlife Society Bulletin 30:156-161. Grubb, T.G. and W.W. Bowerman. 1997. Variations in breeding bald eagle response to jets, light planes and helicopters. Journal of Raptor Research 31:213-222.


21

Grubb, T.G., W.W. Bowerman, A.J. Bath, J.P. Giesy, D.V.C. Weseloh. 2003. Evaluating Great Lakes bald eagle nesting habitat with Bayesian inference. RMRS-RP-45. U.S. Department of Agriculture, Forest Service, Rocky Mountain Research Station, Fort Collins, CO, 10 pp. Hansen, J.A. 1977. Population dynamics and night roost requirements of bald eagles wintering in the Nooksack River Valley, WA. Huxley College of Environmental Studies, Western Washington State College, Bellingham, WA. (Problem Series) Hansen, J.A., M.V. Stalmaster and J.R. Newman. 1980. Habitat characteristics, function, and destruction of bald eagle communal roosts in western Washington. Huxley college of Environmental Studies, Western Washington University. Hunt, W.G., D.E. Driscoll, E.W. Bianchi, and R.E. Jackman. 1992. Ecology of bald eagles in Arizona. Report to U.S. Bureau of Reclamation, Contract 6-CS-30-04470. BioSystems Analysis Inc., Santa Cruz, California. Isaacs, F.B and R.G. Anthony. 1987. Abundance, foraging, and roosting of bald eagles wintering in the Harney Basin, Oregon. Northwest Science 61(2), pp. 114-121. Juenemann, B.G. 1973. Habitat evaluations of selected bald eagle nest sites on the Chippewa National Forest. M.S. thesis, University of Minnesota, Minneapolis. Keister, G.P., R.G. Anthony and E.J. O’Neill. 1987. Use of communal roosts and foraging area by bald eagles wintering in the Klamath Basin. Journal of Wildlife Management 51(2):415-420. Knight, R. and S.K. Knight. 1984. Responses of wintering bald eagles to boating activity. Journal of Wildlife Management 48:999-1004. Linscombe, J.T., T.J. Hess, Jr., and V.L. Wright. 1999. Effects of seismic operations on Louisiana’s nesting bald eagles. Proceedings of the Southeastern Association of Fish and Wildlife Agencies. 54:235-242. Maine (State of) Inland Fisheries and Wildlife Rules. Chapter 8.05 Essential Habitat for Species Listed as Threatened or Endangered. Mathisen, J.E. 1968. Effects of human disturbance on nesting bald eagles. Journal of Wildlife Management 32(1): 1-6. McGarigal, K., R.G. Anthony and F.B. Isaacs. 1991. Interactions of humans and bald eagles on the Columbia River estuary. Wildlife Monographs 115:1-47. McKay, K.J., J.W. Stravers, B.R. Conklin, U. Konig, S. Hawks, C.J. Kohrt, J.S. Lundh and G.V. Swenson. 2001. Potential human impacts on bald eagle reproductive success along the Upper Mississippi River. McKewan, L.C. and D.H. Hirth. 1979. Southern bald eagle productivity and nest site selection. Journal of Wildlife Management 43:585-594.


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Millsap, B.A. Status of wintering bald eagles in the conterminous 48 States. 1986. Wildlife Society Bulletin 14:433-440. Millsap, B.A, T. Breen, E. McConnell, T. Steffer, L. Phillips, N. Douglass, and S. Taylor. In Press. Comparative fecundity and survival of bald eagles fledged from suburban and rural natal areas in Florida. Journal of Wildlife Management 68(4). Montana Bald Eagle Working Group. 1986. Montana Bald Eagle Management Plan. Department of the Interior, Bureau of Land Management. Billings, MT. Nesbitt, S.A., M.J. Folk and D.A. Wood. 1993. Effectiveness of bald eagle habitat protection guidelines in Florida. Proceedings of the Annual Conference of the Southeast Association of Fish and Wildlife Agencies. Newman, J.R., W.H. Brennan and L.M. Smith. 1977. Twelve-year changes in nesting patterns of bald eagles on San Juan Island, Washington. The Murrelet 58(2)37-39. Postapulsky, S. 1974. Raptor reproductive success: some problems with methods, criteria, and terminology. Pages 21-31 in F.N. Hammerstrom, Jr., B.E. Harrell, and R.R. Olendorff, eds. Management of raptors. Raptor Res. Found., Vermillion, S.D. Rodgers, J.A. and Schwikert, S.T. 2003. Buffer zone distances to protect foraging and loafing waterbirds from disturbance by airboats in Florida. Waterbirds 26(4): 437-443. Russell, D. 1980. Occurrence and human disturbance sensitivity of wintering bald eagles on the Sauk and Suiattle Rivers, Washington. In R.L. Knight, G.T. Allen, M.V. Stalmaster and C.W. Servheen [eds.]. Proceedings of the Washington Bald Eagle Symposium. Nature Conservancy, Seattle, Washington, pp. 165-174. Shapiro, A.E., F. Montalbano, and D. Mager. 1982. Implications of construction of a flood control project upon bald eagle nesting activity. Wilson Bulletin 94(1), pp. 55-63. Skagen, S.K. 1980. Behavioral responses of wintering bald eagles to human activity on the Skagit River, Washington. In R.L.Knight, G.T. Allen, M.V. Stalmaster and C.W. Servheen [eds.]. Proceedings of the Washington Bald Eagle Symposium. Nature Conservancy, Seattle, Washington, pp. 231-241. Skagen, S.K., R.L. Knight and G.J.H. Orians. 1991. Human disturbance of an avian scavenging guild. Ecological Applications 1:215-225. (Internet) Stalmaster, M.V. 1976 Winter ecology and effects of human activity on bald eagles in the Nooksack River Valley, Washington. MS Thesis, Western Washington State College, Bellingham. Stalmaster, M.V. 1980. Management strategies for wintering bald eagles in the Pacific Northwest. Proceedings of the Washington Bald Eagle Symposium, pp 49-67. Stalmaster, M.V. and J.L. Kaiser. 1998. Effects of recreational activity on wintering bald eagles. Wildlife Monographs 137:1-46.


23

Stalmaster, M.V. and J.L. Kaiser. 1997. Flushing responses of wintering bald eagles to military activity. Journal of Wildlife Management 61:1307-1313. Stalmaster, M.V. and J.R. Newman. 1978. Behavioral responses of wintering bald eagles to human activity. Journal of Wildlife Management 42:506-513. Steenhof, K. 1978. Management of Wintering Bald Eagles. FWS/OBS-78/79. U.S. Fish and Wildlife Service, Department of the Interior, Washington D.C. Steidl, R.J. and R.G. Anthony. 2000. Experimental Effects of Human Activity on Breeding Bald Eagles. Ecological Applications 10(1), pp. 258-268. Therres, G.D., M.A. Byrd and D.S. Bradshaw. 1993. Effects of development on nesting bald eagles: case studies from Chesapeake Bay. Transactions of the North American Wildlife and Natural Resources Conference 58:62-69. U.S. Fish and Wildlife Service. 1979. Bald Eagle Management Guidelines: Oregon – Washington. Portland. OR. U.S. Fish and Wildlife Service. 1983. Northern States bald eagle recovery plan. Appendices E, F, and G. U.S. Fish and Wildlife Service, Region 6, Denver, CO. U.S. Fish and Wildlife Service. 1987. Habitat Management Guidelines for the Bald Eagle in the Southeast Region. U.S Fish and Wildlife Service, Region 4. Atlanta, GA. U.S. Fish and Wildlife Service. 1993. Bald Eagle Basics. Anchorage, AK. U.S. Fish and Wildlife Service. 1993. Habitat Management Guidelines for Bald Eagles in Texas. Austin, TX. U.S. Fish and Wildlife Service and Virginia Department of Game and Inland Fisheries. 2001. Bald Eagle Protection Guidelines for Virginia. Gloucester and Richmond, VA. Watson, J.W. 1993. Responses of nesting bald eagles to helicopter surveys. Wildlife Society Bulletin 21:171-178. Watson, J.W. 2004. Responses of nesting bald eagles to experimental pedestrian activity. Journal of Raptor Research 38:295-305. Wood, P.B. 1999. Bald eagle response to boating activity in northcentral Florida. Journal of Raptor Research 33:97-101. Wood, P.B., T.C. Edwards Jr. and M.W. Collopy. 1989. Characteristics of bald eagle nesting habitat in Florida. Journal of Wildlife Management 53(2):441-449. Young, L.S. 1980. A quantitative evaluation of human disturbance impacts on breeding eagle ecology of bald eagles in the San Juan Islands, Washington. Washington Department of Game, Olympia.

9728 ASSESSMENT FORM for _____________________________________ Spill Page __ of __

August 2000

1. GENERAL INFORMATION Date (dd/mm/yy) Time (24h standard/daylight) Tide HeightSegment ID: L/M/HSegment Name: hrs to hrs H/M/LSurvey By: Foot / Boat / Helicopter / Overlook /_________ Sun / Clouds / Fog / Rain / Snow / Windy2. SURVEY TEAM No. ____ Name Organization Phone Number

3. SEGMENT Total Length ______m/yd Length Surveyed ______m/yd Differential GPS Yes/NoStart GPS: LAT ______________ deg. ______________ min LONG ______________ deg. ______________ minEnd GPS: LAT ______________ deg. ______________ min LONG ______________ deg. ______________ min4. SHORELINE TYPE Select only ONE Primary (P) and ANY Secondary (S) types present

Rocky Cliffs RiprapExposed Man-made Structures Exposed Tidal FlatsWave-cut Platforms Sheltered Rocky ShoresFine-Medium grained Sand Beaches Sheltered Man-made StructuresCoarse-grained Sand Beaches Sheltered Tidal FlatsMixed Sand and Gravel Beaches WetlandsGravel Beaches Other _____________________________________

5. OPERATIONAL FEATURES Oiled Debris? Yes / No Type_______________ Amount__________ bagsDirect backshore access? Yes / No Access restrictions ________________________________________________Alongshore access from next segment? Yes / No Suitable backshore staging? Yes / No

Zone ID_________________ Description of oil in: Supra / Upper / Mid / Lower Tidal Zone (circle oil location)Oil Band Surface Oil Surface Oil Surface Oil Subsurface Oil

Dimensions Distribution Thickness Type Penetration Burial<1% Film Fresh Oil <1 cm / in Clean Layer

Width: ________m/ft 1-10% Stain Mousse/Tar 1-5 cm / in _____ cm / in11-50% Coat Tarballs/Patties 5-10 cm / in

Length: ________m/ft 51-90% Cover Surface Oil Residue >10 cm / in Oiled Layer91-100% Pooled Asphalt Pavement ____ cm / in _____ cm / in

_________% ______ cm / in Other____________

Zone ID_________________ Description of oil in: Supra / Upper / Mid / Lower Tidal Zone (circle oil location)Oil Band Surface Oil Surface Oil Surface Oil Subsurface Oil

Dimensions Distribution Thickness Type Penetration Burial<1% Film Fresh Oil <1 cm / in Clean Layer

Width: ________m/ft 1-10% Stain Mousse/Tar 1-5 cm / in _____ cm / in11-50% Coat Tarballs/Patties 5-10 cm / in

Length: ________m/ft 51-90% Cover Surface Oil Residue >10 cm / in Oiled Layer91-100% Pooled Asphalt Pavement ____ cm / in _____ cm / in

_________% ______ cm / in Other___________8. COMMENTS Cleanup Recommendations; Ecological/Recreational/Cultural Issues; Wildlife Obs.

Sketch: Yes / No Photos: Yes / No (Roll#_____Frames_____) Video Tape: Yes / No (Tape#______)

9729 Sketch Map to Document Extent of Contaminated Facilities and Vessels

SKETCH MAP

Site Name__________________ Site No. ___________________ Date ______________________ Time______________________ Names ____________________ __________________________

Checklist___North Arrow ___Scale___Oil Distribution ___High Tide Line ___Low Tide Line ___Substrate Types ___Trench Locations

Legend

1Trench Number No. Subsurface Oil

2 Trench Number Subsurface Oil

# #Photographs

9730 Commercial Vessel Movement Criteria Flow Chart

9730 Requesting Entry intothe Zone

9731 Requesting Shiftingwithin the Zone

9732 Requesting Departurefrom the Zone

Vessel agent forwards vessel movementrequest to Waterways Management

Branch using one of the following forms:

Is the vessel oiled and/orsheening?

Schedule CleaningAssessment Team (CAT)inspection for the vessel

Determine ifthe transit areais free of oil as

reported bydaily

overflights orvessel reports

CAT to Verifycleanliness

Clean the vessel using theDecontamination Task Force until

no visual sheening is present

Movement of the vessel is denieduntil conditions are favorably

verified by further overflights orvessel reports

Vessels may transit with the following restrictions

1. Proceed as per authorization and current Marine Safety Information Broadcast2. Piers of oiled facilities shall be boomed prior to vessel departure3. Vessel transits are only allowed during daylight hours, unless otherwise directed4. Vessel transits will not impact shoreline or on-water recovery operations5. Vessel transits are in one direction only (inbound/outbound) unless otherwise authorized6. Pilots shall coordinate all vessel transits with the Waterways Management Branch prior to all departures

YES

NO

NO

YES

CLEAN

9731 Instructions for Vessels Requesting Entry to the Safety Zone

Instructions for Vessels RequestingEntry to the Safety Zone

Vessel: ______________________ Location: _____________________

Cargo: ____________________ Destination: ___________________

POC Name: ___________________ POC Number: _________________

Vessel Agents/Owners

Fax a request for entry to 215-271-4903

Vessel Traffic Management Group

Coordinate and verify Vessel Traffic queue is clearNotify Operations Section Chief to assure no conflict with on water cleanup operationsNotify Safety Zone Enforcement Group Supervisor of vessels allowed to enter or depart the Safety Zone Notify Customs Border Patrol of all approved inbound vessel transits

Safety Zone Enforcement Group

Verify acceptance of pending transit

Waterways Management Branch Director

Final Clearance by COTP for vessel arrival

Authorizing Official___________________

Sector Delaware Bay 1 Washington Avenue

Philadelphia, PA 19147-4395

9732 Instructions for Vessels Requesting to Shift within the Safety Zone


Instructions for Vessels RequestingTo Shift within the Safety Zone

Vessel: ______________________ Location: _____________________



Vessel Agents/Owners

Fax a request for shifting berths to 215-271-4903

Vessel Traffic Management Group

Coordinate and verify Vessel Traffic queue is clearNotify Operations Section Chief to assure no conflict with on water cleanup operationsNotify Safety Zone Enforcement Group Supervisor of vessels allowed to enter, depart or shift within the Safety Zone

Safety Zone Enforcement Group

Verify acceptance of pending transit

Waterways Management Branch Director

Final Clearance by COTP for vessel arrival

Authorizing Official___________________


9733 Instructions for Vessels Requesting Departure from theSafety Zone


Instructions for Vessels RequestingDeparture from the Safety Zone

Vessel: ______________________ Location: _____________________



Vessel Agent/OwnerFax notification to Waterways Management Branch at: 215-271-4903

Decontamination Group Coordinate Vessel and Facility assessment and/or cleanup Dispatch Cleanup Assessment Team (CAT) to determine if vessel is decontaminated (Criteria:NO OIL SHEENING)-If YES, then…proceed to next step, If NO, direct the cleanup of vessel prior to departureDetermine if there is any oil in vicinity of pier that must be boomed prior to vessel departure, If Yes, contact Decontamination Group Supervisor to set up booming through Contractor, If NOpass information to Decontamination Group Supervisor to coordinate with Vessel Traffic Management Group Once cleanup is verified, receive report from the Cleanup Assessment Team (CAT) via the Decontamination Group SupervisorDecontamination Group Supervisor will report this information to the Vessel Traffic ManagementGroup Supervisor

Overflight Group Ensure affected waterway is clear of oil via HELO overflight:

1. if YES, then proceed to the below step 2. If NO, departing vessel movement will be denied until conditions are favorable and

verified by overflight or harbor patrol

Vessel Traffic Management GroupCoordinate and verify Vessel Traffic queue is clear Notify Operations Section Chief to assure no conflict with cleanup operations Notify Group Duty Officer of vessels allowed to enter or depart the Safety Zone

Safety Zone Enforcement GroupVerify acceptance of pending transit

Waterways Management Branch Director Final clearance for vessel departure Authorizing Official___________________


9735 Informal Consultation

Memorandum

December 9, 2004

To: Operations Section Chief (O'Brien's Group) Deputy Operations Section Chief (USGC) Planning Section Chief (O'Brien's Group) Deputy Planning Section Chief (USCG)

From: Group Supervisor, Wildlife Recovery

Subject: Practices for minimizing impacts to bald eagles during response actions related to the M/V Athos I discharge of oil – informal consultation pursuant to Section 7 of the Endangered Species Act.

Since the inception of M/V Athos I response (Incident) activities and pursuant to Section 7 of the Endangered Species Act of 1973, as amended (16 U.S.C. 1531 et seq.), a representative of the U.S. Fish & Wildlife Service (Service), acting as Wildlife Recovery Group Supervisor, has verbally coordinated with the Operations Section and U.S. Coast Guard to tender recommendations to minimize or avoid adverse impacts to bald eagles due to response actions related to the Incident. Those recommendations are consistent with the response strategies outlined in the Philadelphia Area Contingency Plan including:

Recover mobile oil; Recover oiled wildlife – both dead and alive to prevent scavenging and secondary contamination; Boom creeks to prevent oiling of sensitive areas, especially eagle foraging areas; and, Monitor shorelines for oil impacts, and coordinate the selection of cleanup methods with the Environmental Unit.

Further, the Service recommended that: Response-related aircraft maintain a ¼ mile radial distance and 500 foot altitude from nest areas during aerial surveys; and, Areas identified by the Service as eagle foraging habitat should receive the highest priority for shoreline cleanup. The Service, as part of the Incident Operations Center, wants to review cleanup methodologies used in those areas prior to implementation. Cleanup methods selected should use the least amount of personnel for maximum cleanup effect, and media coverage around eagle foraging area should be avoided.

The Wildlife Recovery Group Supervisor (FRC Stern) coordinated with the Endangered Species Biologists at the Service's New Jersey Field Office on Monday, 29 November 2004 and Wednesday, 9 December 2004 to review the aforementioned recommendations and develop additional recommendations as appropriate. The Service as part of the response action has and continues to coordinate with Biologists from the New Jersey Division of Fish and Wildlife – Endangered, Non-game Species Program (ENSP) who are currently monitoring eagles in the vicinity of the Incident. ENSP Biologists are placing deer carcasses out to distract bald eagles from potentially scavenging on oiled wildlife. The Service recommends that use of deer

9735 Informal Consultation

carcasses to distract bald eagles be continued as part of the Incident Action Plan in coordination with ENSP. Additionally, the Wildlife Recovery Group Supervisor has coordinated with the Tri-State Bird Rescue and Research veterinarian Dr. Erica Miller on Monday 29 November 2004 regarding potential concerns for bald eagle health issue in the event of oiling.

The Service further recommends that the U.S. Coast Guard continue to coordinate oil recovery and selection of shoreline cleanup methodologies with the Service during evolution of the Incident. If you have further questions, please contact the Wildlife Group Supervisor or Ms. Lisa Arroyo of the Service's New Jersey Field Office at 609/646-9310.

cc:

Documents Unit Lisa Arroyo, USFWS Jeff Underwood, USFWS Tim Fannin, USFWS

9736 Vessel Decontamination Plan (sample)

The following plan outlines the equipment and proposed methodology to conduct hull decontamination of marine vessels prior to departure from the Captain of the Port Philadelphia zone. The purpose of the plan is to ensure timely and cost effective decontamination of impacted assets related to the casualty and subsequent oil spill.

(5) Decontamination Task Forces are to be utilized with additional systems being available as needed. Each task force will consist of the following:

(1) Shallow Water Portable Barge System (1) Tender Boat (2) 16’-18’ Flat Boats (2) Steam Cleaner Containment Boom Adsorbent Materials (6) Personnel

Prior to commencement of steam cleaning operations, containment boom will be placed alongside or around the vessel as needed. Adsorbent sweep materials will be placed inside the containment boom to collect any residual oil being removed. No detergents or chemicals will be utilized during the decontamination process. All oiled adsorbent material will be bagged and placed in appropriate containers for disposal at an approved TSD facility.

Upon completion of vessel decontamination, each vessel will be inspected and approved by Federal/State representative(s) in accordance with the established Waterways Management protocol prior to transiting outbound.

Responsible Party: .FOSC .SOSC .

9737 Example Cleanup Endpoints (ATHOS I Oil Spill 2004)

Conduct cleanup with minimal damage to environmental resources. i.e. Do not drive spilled oils intosediments by foot / mechanical traffic

A SCAT Special Issue Team (SIT) will evaluate historic, special environmental, or high-public access areas to provide more detailed and additional cleanup requirements.

Shoreline Type Cleanup Endpoint Allowable Cleanup Methods

General: No recoverablesurface oil, buried oil layers or tarballs larger than dimes;no more than stain on sand

Sand Flats

(hard surface e.g. Tinicum I. NJ side)

Special: TBD by SIT (Special Issue Team)

Manual removal with shovels/rakes and squeegees; smallequipment (bobcat) to remove oil and oiled surface and subsurface sand; minimize removal of clean sand on andunder oiled layers; Minimize equipment (bobcat) travelover oiled surfaces.

General: No recoverablesurface oil, buried asphaltpavements or tarballs largerthan dimes; no more thanstain on gravel

Sand Beaches; Mixed Sand and Fine Gravel Beaches

Special: TBD by SIT

Manual removal with shovels/rakes; minimize removal of clean sediments on/under oiled layers; small equipment(bobcat)to remove oil and oiled surface/subsurface sand and gravel. Minimize small equipment (bobcat)travel over oiled surfaces.

Mechanical relocation of fine gravels into piles for flushing, including use of high-pressure/hot-waterwashing (hotsie), with containment/recovery of released oil; return gravel to original location and contour. Use of heavy equipment will require additional approval.

No more recoverable orpotentially mobile oil onsurface, doesn’t rub off on contact

Visible heavy product that could be mobilized should be removed.

Course Gravel Beaches/Fill

(e.g. cobbles, andlarger)

Special: TBD by SIT

Manual removal of surface oil using low pressure flushing and high-pressure/hot-water washing (hotsie), with containment/recovery of released oil; return gravel to original location and contour. Use of heavy equipmentwill require additional approval by the SIT.

General: No morerecoverable or potentiallymobile oil on surface, doesn’trub off on contact


Flushing and high-pressure/hot-water washing (hotsie), as needed. Containment/recovery of released oil.

Riprap/StoneSeawalls

Solid Seawall, Bulkheads and Docks

Special: No more recoverable or potential mobile oil onsurface; Stop cleanup effortswhen all oil is removed other than a stain. Additionalcleaning or replacement of riprap to be considered bySIT.

In high-public access or special environmental / historicareas (e.g., Ft. Mifflin, eagle nesting, others to be determined): may request use of SWAs (surface washing agents) or special cleanup efforts for use as need to meetendpoint.

U.C. Approved December 7, 2004

9737 Example Cleanup Endpoints (ATHOS I Oil Spill 2004)

Mud Flats

(e.g. soft surface,steps will push oil in sediments)

General: No potentiallymobile oil.

To be determined on a site-specific basis by SIT.

General: Oil on vegetation no longer wipes off on contact.No remaining recoverable or potentially mobile oil inaccessible areas. (Accessibleareas will be identified bySIT.)

Marshes

Special: Other removaloptions will be considered byEnvironmental Unit.


Options (cutting, In-situ-Burn, flushing, manual pickup of pooled oil, monitoring) to be determined on site-specific basis.

Debris Recovery Guidelines1

Report dead and live wildlife to triage center at 215-365-1558. Collect and bag all dead wildlife.

Manual removal of oiled debris that can be easily picked up and bagged.

For small unoiled debris that can be easily picked up, move to the supra tidal zone if it has the potential tobecome oiled in its current location.

Leave unoiled debris in place if it does not have the potential to become oiled.

Cut and remove oiled logs < 6 inches in diameter (cut in into lengths < 6 feet).

Manual removal of oiled debris (other than logs) < 6 inches in diameter and < 6 feet in length.

Clean large (> 6 inches in diameter and/or 6 feet in length) oiled debris in place. Recover oil using appropriate sorbents. Approved cleaning methods for large oiled debris are presented below:

Method Handling RRT Approval Special Permits

Scraping No No No

Wiping No No No

Hotsie No No No

The following options require special approval


SWAs No Yes No

Burning Yes Yes Yes

For questions regarding environmental issues, contact the Environmental Unit Leader.

1 Non-living oiled debris


9738 Fish and Wildlife Protection Options

Primary Response

The primary response strategy for fish and wildlife protection emphasizes controlling the release and spread of spilled oil at the source to prevent or reduce contamination of potentially affected species, their habitats, and sensitive environments. Specific primaryresponse options include: mechanical or physical means; chemical or biological treatment; in-situ burning; and natural recovery. Oiled carcass collection is also considered a primary response effort.

Mechanical or physical methods are used to control spills through containment and recovery. Containment booms are used to control the spread of oil to reduce the possibility of polluting shorelines and other resources, as well as to concentrate oil inthicker surface layers, making recovery easier. Boom can also be deployed to keep oil that has been stranded on the shoreline from floating to another location. Recovery of contained or stranded oil can occur using various equipment and means including skimming, scraping, absorption, etc. Physical response methods include but are not limited to:

BoomingSkimmingBarrier/BermPhysical Herding Manual removal/CleaningMechanical removalSorbentsVacuumDebris removalVegetation removalFlushingIn-situ burning

Chemical treatment employs the use of dispersing agents, also called dispersants, that contain surfactants, or compounds that act to break liquid substances such as oil into small droplets. In an oil spill, these droplets disperse into the water column, where theyare subjected to natural process—such as wind, waves, and currents—that help to break them down further. Chemical dispersants should only be used when the associated impacts of dispersed oil are less harmful than non-dispersed oil. All wildlife in the dispersant target zone should be identified prior to approving the use of dispersants.Birds within the dispersant target zone should be hazed or captured if they becomecontaminated. Dispersants should not be applied over large concentrations of birds.

Others types of chemicals may also be employed to assist with recovery such as elasticity modifiers, emulsion treating agents, shoreline pre-treating agents, solidifiers, surface

1

collecting agents and surface washing agents. Like dispersants, all of these chemicalsrequire RRT approval prior to use.

Biological treatment uses biological agents such as nutrients, enzymes, or microorganisms that increase the rate at which natural biodegradation occurs.Biodegradation of oil is a natural process that slowly removes oil from the environment.

In-situ burning of oil involves the ignition and controlled combustion of oil. It can be used when oil is spilled on a water body or on land. Use of this technique also requires RRT approval.

Natural recovery, leaving the oil alone, allows natural processes to remove the oil from the environment. Natural processes include evaporation, oxidation, and biodegradation. Natural recovery is not recommended for areas supporting wildlife concentrations.

Oiled carcass and debris retrieval operations are established in conjunction with primary response activities to remove short term sources of contamination and reduce food chain “contamination”. Oiled carcasses, vegetation, and debris are collected and removed to prevent secondary oiling or additional contamination of wildlife as a result of predation and grazing. USFWS responders can assist with the collection of oiled wildlife and are responsible for cataloging and maintaining chain-of-custody for oiled migratorybirds. In some cases, the USFWS may recommend that the FOSC seed the assistance of USDA ‘s Animal & Plant Health Inspection Service (APHIS) - Wildlife Services to help with carcass collection. USFWS Law Enforcement and/or a State Conservation Officer will supervise all morgue operations.

Secondary Response

Secondary response methods to protect fish and wildlife from an oil spill involve maneuvering healthy and uncontaminated fish and wildlife away from contaminated sitesby use of deterrents, hazing, and preemptive capture.

Following an oil spill, it may be necessary to initiate a deterrence or hazing program that disperses and excludes unoiled or oiled / injured wildlife from contaminated areas toreduce mortality. If warranted, deterrence activities are initiated as soon as possible following an oil spill to prevent animals from establishing or continuing regular use patterns within a contaminated area. Deterrent devices used to disperse wildlife includeboth visual and auditory techniques, using both simple and sophisticated devices in order to respond to the unique habits of different species, surrounding environments, and the spill situations. Careful consideration should be given in the selection and placement of deterrence devices to prevent driving unoiled wildlife into oiled areas. In some cases, the USFWS may recommend that the FOSC seek the assistance of USDA APHIS WildlifeServices to help haze wildlife away from areas contaminated with oil and away fromoiled wildlife / carcasses.

2

Fish deterrence techniques may include use of light, sound, smell, bubble curtains of air and herding nets to herd fish away from hazard areas.

Pre-emptive capture includes the capture, handling, transportation, short-term holding and release of healthy, uncontaminated wildlife. Prior to initiating a pre-emptive capture effort, it is essential to establish a release site or a holding facility and a release plan. Pre-emptive capture is recommended when there is a high potential for oiling sensitive wildlife species that are not easily hazed. However, this secondary response option has limited application based on species-specific criteria. The primary concerns when conducting pre-emptive capture are human and animal safety and minimizingtransportation and holding times. Safety of the animal should focus on stress reduction as follows:

Have equipment necessary to handle and transport animals as quickly and efficiently as possible; Minimize the number of vessels, aircraft, all-terrain vehicles, etc. to herd and capture animals in a given area; Avoid unnecessary noise and disturbance during capture efforts; Never pursue the animals to the point of exhaustion; andMinimize human contact with the animals except to provide veterinary care.

Nets, electrofishing and anesthetizing agents (e.g.,Tricaine Methanesulfonate) may be used to capture and remove fish to non-hazardous waters of similar temperature and chemistry.

Tertiary Response

Tertiary response is the capture and treatment or rehabilitation of wildlife contaminatedby oil. It is implemented as the last resort for protecting wildlife. Oiled wildliferehabilitation includes all elements related to capture, handling, transportation, stabilization, cleaning, care, holding, and release. The goal of a capture and treatmenteffort is the release of healthy wildlife back into their natural environment. The decision to initiate such an effort must consider incident-specific criteria. The criteria must be based on the best available science and focus on the protection and maintenance of healthy wild populations of the species affected by the spill. Considerations for initiating an oiled wildlife capture and treatment program include: condition of the animal,weather, oil toxicity, time, species of animal, extent of oiling, care in captivity, locationof treatment, available care, facility, release, zoonotic diseases, permits and euthanasia.

There is no protocol available for capture, cleaning and treatment of oiled fish.

3

9739 Wildlife (Bird) Recovery Operations/Procedures

Capture of birds will only be attempted by qualified personnel with USFWS oversight.Oiled wildlife are highly unpredictable and can inflict serious injuries to a responder; accordingly, proper personal protective equipment shall be used when capturing or handling oiled wildlife. In some cases, The USFWS may recommend that the FOSC seek the assistance of the USDA APHIS - Wildlife Services to help with wildlife recovery operations. Safety must be accorded the highest priority throughout the capture and transport process. Migratory birds are susceptible to stress; handling, noise and visual stress should be minimized.

Teamwork is essential in capture operations. As they lose their waterproofing, oiled birds move to shore, first preening on open beaches and river banks and later hiding under cover. Birds in this condition can be retrieved in teams of two or three people on foot with radio communication approaching quietly from water’s edge and blocking access to water. This technique is most effective before dawn. Birds can then be captured using long-handled dip nets, towels, or picked up by hand. Birds should never be chased to exhaustion.

Certain birds may be baited in close by “chumming” with fish or squid and captured with a long-handled net. Several species may also be effectively captured from a boat with a netgun within 10-15 meter range. Cannon, rocket and drop nets may be effective, when used with baiting techniques. Swim or walk-in traps may also prove effective, but must be regularly monitored.

Recovery Processing

Once birds are captured they should be removed from the netting and placed in towels, sheets or netting over the entire bird. Wings must be folded normally against the body. Care must be taken to avoid the bills and talons of large birds such as herons and raptors.A reverse body hold is recommended for large birds. Always hold the bird below waist level and away from the face. Always carefully handle the birds to minimize damage to feathers.

Each captured bird should be accompanied by a form with the following information: capture boat and personnel; date, time and location of capture; technique used to capture the animal; amount of oil in the area and whether the bird was observed or captured in the oil; behavior at capture, e.g., aggressive, lethargic, comatose; and, description of the bird, i.e., sex, age, distinguishing marks.

After transport, birds should be immediately examined by an attending veterinarian or other qualified personnel. If a treatment center is not in close proximity, it may be necessary to perform initial treatment at the collection site, such as clearing mouth and nostrils of oil; rehydrating the bird; checking for signs of oil toxicity, pining a cloth around the birds body to prevent hypothermia; and placing the bird into a transport container and avoiding disturbance, except to hydrate.

Carcass Retrieval and Processing

For all spills, a primary response goal is to prevent continued or additional contamination of wildlife as a result of predation. All bird carcasses should be retrieved and delivered to collection or morgue sites directed by the USFWS personnel to prevent oil from entering the food chain. Each carcass should be accompanied by a form containing the date and place of collection, the name of the collector, and if known, the species collected. Forms accompanying the carcass should be kept in a plastic storage bag for protection. An indelible pen or pencil should be used for labeling. If the carcass is not collected, a form should still be filled out and submitted to the USFWS collection or morgue site including a brief explanation for not collecting the specimen. Place retrieved carcasses in a plastic bag, one carcass per bag only. Place the completed retrieval information form in a zip-lock bag, place it in the bag with the carcass, and tie the plastic bag shut for delivery to the Wildlife Recovery Area / morgue. Carcasses should be kept cool, but not frozen during transport to the morgue.

9740 Guidance for Aerial Observation of an Oil Spill

Aerial overflights of an oil spill provide the Incident Commander/Unified Command with critical information on which to develop initial incident objectives and subsequent objectives. To maximize the effectiveness of aerial observations trained observers or persons with experience evaluating the extent of an oil spill are recommended.

Prior to takeoff the observers should:

Get a situational brief from the Situation Unit Leader Refer to the Oil Spill Observation Checklist for information to be gathered [Link to the Checklist Section 9741] Consult the Open-water Oil Identification Job Aid for Aerial Observation from NOAA’s Office of Response and Restoration Branch [Link to Job Aid]

Actions once observations begin:

Record observationsEnsure that on-scene weather is recorded. To include:

o Visibilityo Surface wind speed and direction o The pilot can best estimate the surface wind speed and direction o Using the Beaufort Scale, an observer can estimate the wind speed from

the sea state o Current direction can be estimated by comparing the water movement in

relation to a stationary object such as a moored buoy, navigation light or, by using kelp or sea grass beds

9741 Oil Spill Observation Checklist

Record your observations of spilled oil either in a notebook or directly on a chart of the area under observation. Here is a checklist for organizing your observations.

General Information

___ Date ___ Stage of tide (flood, ebb, slack)

___ Time ___ On-scene weather (wind, sea state, visibility)___ Case name ___ Platform (helicopter, fixed-wing aircraft, boat)___ Observers' names ___ Flight path/track line___ Observers' affiliations ___ Altitude where observations taken ___ Location of oil's source (if known)

___ Areas not observed (e.g., foggy locations, restricted air spaces, shallow water areas)

Note: When following a flight path or track line, travel beyond known impacted areas to check for oil beyond these areas and to minimize the number of observations made while facing into the sun.

Note: Include the name and phone number of the person making the observations.

Oil Observations

___ Slick location(s)

___ Slick dimension(s)

___ Orientation of slick(s)

___ Distribution of oil (e.g., as windrows, streamers, pancakes, or patches)

___ Color and appearance (e.g., rainbow, dull or silver sheen, black, or brown in color, or mousse)

___ Percent coverage (see Percentage Coverage Chart)

___ Is oil recoverable (Y/N)? (examples of recoverable oil types include black oil, mousse, and heavy dull- or dark-colored sheens)

Note: Clearly describe the locations where oil is observed, as well as the areas where no oil has been seen.

Other Observations Response Operations...

___ Skimmer deployment (general locations where skimmers are working. Are they working in the heaviest concentrations of oil?)

___ Boom deployment (general locations of boom(s). Does the boom contain oil? Is oil entraining under the boom?)

___ Source of oil (describe the status of the source. Is oil still being released?)

Environmental Observations...

___ Locations of convergence lines, rip tides, and sediment plumes

___ Locations of kelp beds, sea grass beds, and other features that could be mistaken for oil

___ Wildlife present in area (locations and approximate numbers of birds and marine mammals)

Revised: July 17, 2001 Office of Response and Restoration, National Ocean Service, National Oceanic and Atmospheric Administration

9742 Checklist for Dispersant Application Observation

Names of observers (agency): _________________________________________

Platform: _________________________________________________________

Date of Application: ___/___/___

Time of application commencement/completion: _____________________________

Weather conditions (air temperature, wind speed, direction): ___________________

_________________________________________________________________

_________________________________________________________________

Tide and current: ____________________________________________________

__________________________________________________________________

Water temperature, depth, and sea state: __________________________________

__________________________________________________________________

Visibility: __________________________________________________________

Altitude (Observation and application platforms): _____________________________

Application method (aerial/vessel) and rate: _________________________________

___________________________________________________________________

Type of oil: __________________________________________________________

Oil properties (specific gravity, viscosity, pour point, etc.): _____________________

___________________________________________________________________

Name of dispersant: ____________________________________________________

Location/distance from shore/identified sensitive areas: ________________________

___________________________________________________________________

Surface area of slick: __________________________________________________

Operational constraints imposed by agencies: _________________________________

____________________________________________________________________

____________________________________________________________________

Percent of slick treated: _________________________________________________

Visual appearance of application: ___________________________________________

____________________________________________________________________

Re-coalescence (reappearance of oil): _______________________________________

Presence of wildlife (and any impacts, e.g., fish kill): ___________________________

____________________________________________________________________

Lessons learned: _______________________________________________________

____________________________________________________________________

____________________________________________________________________

Photographic documentation: ______________________________________________

____________________________________________________________________

Revised: June 29, 2001 Office of Response and Restoration, National Ocean Service, National Oceanic and Atmospheric Administration

9743 Fish and Wildlife Response Facilities and Resources

The USFWS has a cadre of trained first responders who are available to assist the FOSC with emergency response for oil and chemical incidents. The USFWS Region 5 Regional Response Coordinator (RRC) in Hadley, Massachusetts serves as the primary point of contact for this assistance. Linked to him and under his direction are a number of USFWS Field Response Coordinators (FRCs) stationed at different USFWS offices throughout the northeast.

The FRCs are the USFWS’s first responders for oil and hazardous substance releases.They ensure that Department of the Interior resources that are managed by the USFWS (migratory birds, anadromous fish, endangered and threatened species and their critical habitats, USFWS lands, certain marine mammals) are effectively protected during oil and chemical spill response.

Resources For Oil Spills

USFWS offices housing FRCs for oil spills and the areas they serve in the Captain of the Port Sector Delaware Bay are as follows:

Ecological Services New Jersey Field Office, Pleasantville, NJ: NJ Coast from NY border to Alloways Creek, including Cape May, 25 miles inland or to head of tide, whichever is greater and all of inland New Jersey.

John Heinz NWR at Tinicum, Philadelphia, PA: Delaware River shore above Chesapeake-Delaware Canal on west shore upstream to the crossing of the Pennsylvania Turnpike, and downstream to Alloways Creek on the east shore of the Delaware River, 25 miles inland or to head of tide, whichever is greater.

Bombay Hook NWR, Smyrna, DE: Delaware coast from Chesapeake-Delaware Canal to Mispillion River, 25 miles inland or to head of tide, whichever is greater.

Prime Hook NWR, Milton, DE: Delaware coast from Mispillion River to Maryland border, 25 miles inland or to head of tide, whichever is greater.

Ecological Services Pennsylvania Field Office, State College, PA: Remainder of Pennsylvania.

Ecological Services Chesapeake Bay Field Office, Annapolis, MD: Remainder of Delaware

Resources for Hazardous Substance Releases

The RRC also coordinates a separate network of trained FRCs for releases of hazardous substances. The Environmental Contaminant Specialists serve as first responders to hazardous material spills. They ensure that Department of the Interior resources that are

managed by the USFWS (migratory birds, anadromous fish, endangered and threatened species and their critical habitats, USFWS lands, certain marine mammals) are effectively protected during hazardous substance response. Because Environmental Contaminant Specialists are precluded from entering any hazardous material areas requiring more than Level D protection, most response activities would be limited to advising the FOSC at the Incident Command Center.

Ecological Services, New Jersey Field Office, Pleasantville, NJ: All of New Jersey.

Ecological Services, Pennsylvania Field Office, State College, PA: All of Pennsylvania.

Ecological Services, Cheaspeake Bay Field Office, Annapolis, MD: All of Delaware.

Other USFWS Field Response Coordinator Resources

The FRCs often work closely with USFWS Law Enforcement Officers or Special Agents who enforce federal fish and wildlife laws and collect evidence to support prosecutions. Special agents are housed in USFWS offices located in Millville and Elizabeth, NJ; Philadelphia, PA and Milton, DE. The FRCs may also work closely with Endangered Species Specialists, housed in Ecological Services Offices located in Pleasantville, NJ; State College, PA; and, Annapolis, MD. Lastly, the FRCs have access to the Division of Migratory Bird Management which has several pilots that fly fixed-wing aircraft, usually for waterfowl surveys. Although spill overflights are not their responsibility, they may be made available for this purpose.

Each USFWS office has different resource capabilities that can be used to support an emergency response. This includes vehicles, trailers, small boats, canoes, sampling equipment and supplies, safety gear, nets, electro-shocking equipment, hazing devices, cellular telephones, radios, maps, cameras, computers, GIS, aerial photography, shipping boxes, ice chests, uniforms, personal protection equipment, etc.

There are several USFWS National Wildlife Refuges in the Captain of the Port of Philadelphia Region that could provide facilities to support emergency response. These include the Edwin B. Forsythe, Cape May and Supawna Meadows NWRs in New Jersey; John Heinz NWR at Tinicum in Pennsylvania; and Bombay Hook and Primehook NWRs in Delaware. John Heinz National Wildlife Refuge at Tinicum has served as both an Incident Command Post and as a collection center for migratory bird recovery operations. Such assistance should be carried out with minimum impact to the normal work routine of the refuge.

The U.S. Geological Survey (USGS) is another resource that could be called upon during an incident response to provide science support. USGS has expertise in mapping, geology, seismic data, biological resources and hydrology, including real-time water flow data. Like the USFWS, USGS assistance should be accessed through DOI’s Regional Environmental Officer, located in Philadelphia (PA and DE) or Boston (NJ).

9744 Tarball and Oiled Debris Removal Plan

T/V Athos I

Revised Tarball & Oiled Debris Removal Plan for Delaware River and Bay and Atlantic Ocean Beaches

April 11, 2005

Approved by:

FOSC – Captain Sarubbi _________________________

SOSC (DE) - ___________________________________

SOSC (PA) - ___________________________________

SOSC (NJ) - ___________________________________

SMTIC – Steven Kegelman - _______________________


TABLE OF CONTENTS

I. INTRODUCTION

II. GENERAL COMMUNITY OUTREACH PLAN

III. NEW JERSEY PLAN

A. Community Outreach B. Tarball & Oiled Debris Response C. Notification & Record Keeping

IV. DELAWARE PLAN


V. PENNSYLVANIA PLAN


VI. MARYLAND PLAN


VII. VIRGINA PLAN



I. INTRODUCTION

At 9:30 PM on 26 November, the T/V Athos I struck a submerged object while preparing to dock at the Citgo Paulsboro, New Jersey facility. This collision resulted in two holes in the No. 7 port and center tanks. Initial reports indicated that the vessel released 30,000 gallons of a heavy Venezuelan crude oil. On 30 November, the volume spilled was increased to a maximum potential of 473,500 gallons. The final estimate of 265,000 gallons became known on 1/11/05.

The O’Brien’s Group (O’Brien’s) was notified on the evening of 26 November, as Tsakos Shipping and Trading S.A.’s Qualified Individual, to mobilize their spill management team (SMT) to manage the spill on the Owner’s behalf. O’Brien’s immediately mobilized their SMT and formed a Unified Command with the U.S. Coast Guard, the State of Delaware, State of New Jersey and the State of Pennsylvania. The Incident Command System continues to be utilized to manage the response.

Given the type and quantity of oil spilled, the National Oceanic and Atmospheric Administration (NOAA) has predicted that tarballs will persist for several months in the Delaware River System. Some tarballs are anticipated to impact the outer coast. The exact location and amount of tarballs depends on the wind, current and tides. Since the mean current along the outer coast is southward, it is anticipated that most of the tarball shoreline contacts will occur south of the Delaware Bay (in Delaware). Local wind events, however, could push tarballs and oiled debris on to New Jersey ocean beaches north of Cape May.

While the general trend for the number of tarballs contacting the outer coast is expected to decrease with time, the exact amount remains uncertain. Thus, there is a possibility that a strong meteorological event or vessel movement could mobilize oil resulting in an episodic increase of tarballs.

This draft plan outlines the actions to be taken by the States and the Athos I Unified Command to minimize to environmental and economic impacts of beached tarballs.


II. GENERAL COMMUNITY OUTREACH PLAN

An important part of the tarball and oiled debris removal plan involves outreach to the potentially affected communities. An effective outreach program will provide community members with the information that they need to make informed decisions concerning tarballs in their environment.

In time, it is the goal of this project to develop a specific outreach program for each impacted community. This section describes the general objectives of such a program and lists some possible mechanisms to disseminate this information.

The objectives of the Athos I tarball and oiled debris community outreach program are to: (1) Provide the public with contact information should they observe tarballs or oiled debris on the beach, (2) Provide assurance to beach goers that tarballs and oiled debris will be removed from the beach in a timely manner, (3) Provide evidence to community leaders and the tourist industry that the Athos I response has a comprehensive plan to manage beached tarballs and oiled debris.

Modes used to disseminate this information may include:

News releases and advisories with one page fact sheet, contact information including phone number and website (both the states web sites as well as USCG web site). Informational letters to elected officials, public agencies, mariners, environmental and conservation groups, tourist groups, health agencies, and law enforcement. Website updates and promotion.Speaking engagements (selective and targeted). Public Service Announcements Beachside signage, postings at yacht clubs, marinas, boat stores, lifeguard stations.


III NEW JERSEY PLAN

A. Community Outreach Plan

In New Jersey, the general community outreach program described in section two will be modified to meet the specific demands of areas where significant beach impacts occur. The New Jersey phone number to report tarballs or oiled debris on the beach is 1-877-WARNDEP (1-877-927-6337). This is the New Jersey Department of Environmental Protection’s (NJDEP) Toll Free 24-hour emergency number.

B. Tar Ball & Oiled Debris Response

The New Jersey Department of Environmental Protection (NJDEP) will be contacted should oiled debris or tar balls be sighted on New Jersey beaches. Once contacted, the NJDEP will notify the Cape May County Office of Emergency Management of the situation and then appoint a local state representative to conduct the initial investigation of the beach. The NJDEP Bureau of Emergency Response will decide on the next step in the cleanup process. If the amount of tarballs and/or oiled debris is small, it is likely that the NJDEP will clean the site without using contractors. If the amount of tarball and/or oiled debris is larger, the NJDEP may decide to contact the Operations Section Chief in the Athos I Command Center. Depending on the size of the affected area, the Operations Section Chief will either activate local contractors or dispatch a larger crew from the primary response area. In either case, the contractors will remove the tarballs or oiled debris under the supervision of the NJDEP or local state representative. It is not recommended that local state or county representatives remove tarballs or oily debris from the beach.

C. Notifications & Record Keeping

The Operations Section Chief or the Environmental Unit Leader will notify interested parties once cleanup activities have been completed. Notifications may include the NJDEP, Cape May County Office of Emergency Management, and the citizen that made the observation/report. The Environmental Unit Leader will make a record of the report and the cleanup activities and these records will be on file in the Athos I Command Center.


IV. DELAWARE PLAN

A. Community Outreach

In Delaware, the general community outreach program described in section two will be modified to meet the specific demands of Sussex County. Specific beach communities in Delaware are likely to include: Slaughter Beach, Fowler Beach, Primehook Beach, Lewes Beach, Rehoboth Beach, State Parks (Cape Henlopen, Delaware Seashore and Fenwick Island), Dewey Beach, Bethany Beach, Fenwick Beach, and Broadkill Beach.

The Delaware phone number to report tarballs or oiled debris on the beach is 800-662-8802 (in Delaware), 302-739-5072 (anywhere), or #DNR (on a Verizon cell phone). This number will connect the caller with the Delaware Department of Natural Resources & Environmental Control (DNREC).

B. Tarball & Oiled Debris Response

The DNREC will be contacted should oiled debris or tar balls be sighted on Delaware beaches. Once contacted, it is likely that the DNREC will assign one of their Environmental Protection Officers and/or an Emergency Response Scientist to conduct the initial investigation. The Environmental Protection Officer and/or an Emergency Response Scientist will decide on the next step in the cleanup process. If the amount of tarballs and/or oiled debris is small, it is likely that the DNREC will clean the site without using contractors. If the affected area is larger, the DNREC may decide to contact the Operations Section Chief in the Athos I Command Center. Depending on the size of the affected area, the Operations Section Chief will either activate local contractors or dispatch a larger crew from the primary response area. In either case, the contractors will remove the tarballs or oiled debris under the supervision of the DNREC Environmental Protection officer.


The Operations Section Chief or the Environmental Unit Leader will notify interested parties once cleanup activities have been completed. Notifications may include the DNREC, the Sussex County Emergency Operation Center, and the citizen that made the observation/report. The Environmental Unit Leader will make a record of the report and the cleanup activities and these records will be on file in the Athos I Command Center.


V. PENNSYLVANIA PLAN


In Pennsylvania, the general community outreach program described in section two will be modified to meet the specific demands of the impacted areas of Pennsylvania. The Pennsylvania phone number to report tarballs or oiled debris on the beach is 1-484-250-5900. This is the Pennsylvania Department of Environmental Protection’s (PADEP) 24-hour emergency number Bucks, Chester, Delaware, and Montgomery counties and the city of Philadelphia . B. Tar Ball & Oiled Debris Response

The Pennsylvania Department of Environmental Protection (PADEP) will be contacted should oiled debris or tar balls be sighted on Pennsylvania beaches. Once contacted, the PADEP will send a representative to conduct the initial investigation of the beach. The PADEP will decide on the next step in the cleanup process. If the amount of tarballs and/or oiled debris is small, it is likely that the PADEP will clean the site without using contractors. If the amount of tarball and/or oiled debris is larger, the PADEP may decide to contact the Operations Section Chief in the Athos I Command Center. The Operations Section Chief will then activate a crew from the primary response area to move to the affected area. The contractors will remove the tarballs or oiled debris under the supervision of the PADEP.


The Operations Section Chief or the Environmental Unit Leader will notify interested parties once cleanup activities have been completed. Notifications may include the PADEP and the citizen that made the observation/report. The Environmental Unit Leader will make a record of the report and the cleanup activities and these records will be on file in the Athos I Command Center.


VI. MARYLAND PLAN


In Maryland, the general community outreach program described in section two will be modified to meet the specific demands of areas where significant beach impacts occur. The Maryland phone number to report tarballs or oiled debris on the beach is 1-866-MDE-GOTO (1-866-633-4686). This is the Maryland Department of Environment (MDE) Toll Free 24-hour emergency number.


The Maryland Department of Environment, Emergency Response Division, will be contacted should oiled debris or tar balls be sighted on Maryland beaches. Once contacted, it is likely that the MDE will assign someone from the Emergency Response Division to conduct the initial investigation of the beach. The MDE will decide on the next step in the cleanup process. If the amount of tarballs and/or oiled debris is small, it is likely that the MDE will clean the site without using contractors. If the amount of tarball and/or oiled debris is larger, the MDE may decide to contact the Operations Section Chief in the Athos I Command Center. Depending on the size of the affected area, the Operations Section Chief will either activate local contractors or dispatch a larger crew from the primary response area. In either case, the contractors will remove the tarballs or oiled debris under the supervision of the MDE or local state representative. It is not recommended that local state or county representatives remove tarballs or oily debris from the beach.


The Operations Section Chief or the Environmental Unit Leader will notify interested parties once cleanup activities have been completed. Notifications will include the MDE, and may include the local Office of Emergency Management, and the citizen that made the observation/report. The Environmental Unit Leader will make a record of the report and the cleanup activities and these records will be on file in the Athos I Command Center.


VII. VIRGINIA PLAN


In Virginia, the general community outreach program described in section two will be modified to meet the specific demands of areas where significant beach impacts occur. The Virginia phone number to report tarballs or oiled debris on the beach is 804-674-2400. This is the Virginia Department of Emergency Management (VDEM) 24-hour emergency number at theVirginia Emergency Operations Center (VEOC). The 24-hour toll-free number at the VEOC is 1-800-468-8892.


Reports of oiled debris or tarballs received by the VEOC will be forwarded to the Virginia Department of Environmental Quality (VDEQ) Tidewater Regional Office (TRO) at 757-518-2077 for appropriate action. VDEQ TRO staff will conduct the initial investigation of the beach or affected area to determine the presence and extent of the tarballs or oiled debris. If the volume of the material is not significant VDEQ TRO will exercise the option to have the tarballs or oiled debris removed as appropriate. If there is a significant amount of material requiring removal, after consultation with the local emergency coordinator and the VDEM Regional Hazardous Materials Officer, VDEQ TRO will contact the Operations Section Chief in the Athos ICommand Center at 267-765-3445. Depending on the size of the affected area, the Operations Section Chief will either activate local contractors or dispatch a larger crew from the primary response area. In either case, the contractors will remove the tarballs or oiled debris under the supervision of the VDEQ TRO. It is not recommended that any state or local representatives remove tarballs or oily debris from the beach or affected area.


The Operations Section Chief or the Environmental Unit Leader will notify interested parties once cleanup activities have been completed. Notifications will include the VDEQ, the local emergency coordinator and the citizen that made the observation/report. The Environmental Unit Leader will make a record of the report and the cleanup activities and these records will be on file in the Athos I Command Center.

9745 Navy Supervisor of Salvage Example Request Message

P_______Z JAN 05 FM COMCOGARD SECTOR DELAWARE BAY TO CNO WASHINGTON DC//N3N5/N311/N312// INFO CCGD _________________//M// COMCOGARDGRU____________//OPS// JCS NMCC WASHINGTON DC//00C// JOINT STAFF WASHINGTON DC//J3/DDATHD/JDOMS// COMNAVSEASYSCOM WASHINGTON DC//00C// USNORTHCOMCOM______AREA COGARD______________//M// COMDT COGARD WASHINGTON DC//MOR/OPD// BTUNCLAS SUBJ: REQ FOR USN SUPSALV ASSIST ISO RESPONSE TO SUNKEN TANK BARGE (TB) EMC423 ON CHICAGO SANITARY AND SHIP CANAL REF/A/AA/USCG-USN/15SEP1980// REF/B//40 CFR PART 300// NARR/REF A IS USN/USCG INTER-AGENCY AGREEMENT FOR POLLUTION CLEAN-UP AND SALVAGE CONTINGENCY PLAN, ARE THE FEDERAL REGULATIONS PROVIDIDING FOR INTER-AGENCY POLLUTION RESPONSE COORDINATION.// 1. IAW REFS A AND B, COAST GUARD FEDERAL ON-SCENE COORDINATOR (OSC), MSO CHICAGO, REQUESTS IMMED NAVSEA-00C, USN SUPERVISOR OF SALVAGE (SUPSALV),SUPPORT IN RESPONSE TO SINKING OF TB EMC423 ON CHICAGO SANITARY AND SHIP CANAL, STICKNEY, IL. SINKING HAS CAUSED LIMITED CLOSURE OF SANITARY AND SHIP CANAL DUE TO NAVIG HAZARDS AND OIL SPILL CLEAN-UP OPS. REQ SUPPORT IN FOLLOWING AREAS: SALVAGE, DIVING, OIL SPILL CONTROL CONSULTATION, EVALUATION, PLANNING, AND OPERATIONAL SVCS. SPECIALIZED SALVAGE AND OIL SPILL CONTROL EQUIPMENT MAY BE REQUESTED AT LATER DATE. ANTICIPATED DUR OF DEPLOYMENT IS 14 DAYS. FUNDING WILL BE UNDER THE OIL SPILL LIABILITY TRUST FUND, FPN________________APPLIES. 2. POC ISBT

________________________________________________________________

[Notes: Modify above sample to meet your particular needs/situation. Be careful when modifying highlighted addressees and language, because most of that is necessary to satisfy DoD requirements for favorable action on request.]

9746 Aerial Dispersant Application (Aircraft and Helicopter)

Airborne Support, Inc. (ASI)3626 Thunderbird Road Houma, LA 70363 Tel: (985) 851-6391 Fax: (985) 851-639

Resources:2-Douglas DC-3

Douglas DC-4

Turbo-Commander ASI keeps a reserve of over 50,000 Gallons of Dispersant on site.Type employed: Exxon-Nalco Corexit 9527 and Corexit 9500

Response time to Sector Delaware Bay:

Approximately 10 hours to be on-scene, using Georgetown Airport, Delaware as the landing zone.Time assumes a full fuel load at take off and full load of dispersant and weather conditions

United States Air Force Reserve 910th Airlift Wing Youngstown Air Reserve Station 3976 King Graves Rd., Unit 12 Vienna, Ohio 44473-5912

Resources:

Four C-130H aircraftEquipped with six Modular Aerial Spray Systems (MASS)Each MASS has a 2,000 gallon capacityFlow rate are set at 232 gallons per minute. Aircraft flies at 200 knots Ground Speed at about 100 feetCovers a swath width of 100 feet for an average application rate of flow rate of 5 gallons/acre (variable 3-15 gallons/acre).Total spray-on time for 2,000 gallons lasts about 8 minutes and 30 seconds.

Response time to Sector Delaware Bay

Worst – case scenario: 48 hours to take off (arrival in 50 hours Best – case scenario: 6 hours to take off (arrival in 8 hours) Flight time Youngstown, OH to Georgetown, DE approx. 2 hours depending upon WX, payload, etc.

To request 910th Airlift Wing’s Assistance

Contact 910th Airlift Wing: Capt Mark Breidenbaugh, 330-609-1965 or Maj Jeff Shaffer 330-609-1652 (after hours Command Post 330-609-1315) and provide details of spill (location amount, etc.) The 910th will provide unit with any specifics that are needed to make the official request for assistance Contact the HQ Air Force Air & Space Operations, Directorate of Operations, Training, Air Force National Security Emergency Preparedness (AFNSEP), Fort McPherson, GA

o Telephone (800) 366 – 0051 Fax (404) 464 – 4282 General information e-mail: [email protected] AFNSEP with your request and required information provided by the 910th

Contact HQ Air Force Reserve Command, Branch of Current Operations, Division of the Directorate of Operations (AFRC/DOOM) with request for assistance and related information Inform DOOM that the Coast Guard has contacted ANFSEP

o SMSGT Mike Flores [email protected]. DSN 497-0176 ii. COM 478-327-0176

Helicopter Applicators, Inc.1670 York RoadGettysburg, Pennsylvania 17325PH: 717-337-1370 or 1-800-937-4424FAX: 717-337-1527

Resources:

Twelve helicopters Based in Gettysburg, Pennsylvania Hangar in Delaware

NOTE: Investigating aerial dispersant capability and certification for flying offshore missions.

9747 Procedures for Establishing/Canceling Temporary Flight Restrictions (TFRs)

Introduction

A Temporary Flight Restriction is a regulatory action issued via the U.S. Notice to Airmen (NOTAM) system to restrict certain aircraft from operating within a defined area, on a temporary basis, to protect persons or property in the air or on the ground. When activated by the Federal Aviation Administration (FAA) the TFRs prohibit all flights in a designated air space except those participating in hazard relief activities.

Temporary Flight Restrictions

When directed by the Incident Commander/Unified Command the Operations Section Chief or Air Operations Branch Director will request Temporary Flight Restrictions from the closest Federal Aviation Administration's Air Traffic Control Facility (ATCF).

All appropriate incident and air operations personnel should be notified of any Temporary Flight Restrictions TFRs should be promptly lifted when no longer needed Provide the Documentation Unit with any related documentation to the establishment of TFRs

Action to Establish a TFR

Philadelphia International Airport ATCF should be contacted for Sector Delaware Bay area of responsibility. Philadelphia International Airport ATCF can be reached at 215-492-4100. If the Philadelphia ATCF is not the correct ATCF, it will provide the correct ATCF and point of contact.

The following information is required before the FAA will approve a request for a Temporary Flight Restriction

Name and organization of person requesting the TFR Brief description of the situation Estimated duration of restriction Agency responsible for on-scene activity Name and phone number of contact point Description of the affected area (distance and altitude above ground level) Description of potential hazards to persons and property in the air Description of the hazard that would be compounded by aircraft use Type of activity, proposed aircraft operations, and location of aircraft base Contact point or radio frequency for handling news media flight requests

Authorities

TFRs are issued for the following reasons under the following authorities:

Vicinity of Disaster/Hazard Areas (14 CFR § 91.137)

o A TFR under § 91.137 may be requested by various entities, including: military commands, federal security/intelligence agencies; regional directors of the Office of Emergency Planning, Civil Defense State Directors, civil authorities directing or coordinating organized relief air operations, State Governors, FAA Flight Standards District Office, aviation event organizers, or sporting event officials.

Special Security Instructions (14 CFR Part 99, §99.7)

o A TFR under §99.7 may be requested by the Department of Defense or other Federal security/intelligence agency.

Actions to Cancel a TFR

A TFR established for a defined period of time requires no other action once in place A TFR established for an indefinite period of time will require the requesting agency to notify the FAA office that implemented the TFR to cancel it.

9748 Example of a Facility and Vessel Decontamination Priority Model1

The Vessel and Facility Decontamination Prioritization Unit (VFDPU) is responsible to assist the Waterways Management Branch with prioritizing decontamination of vessels and facilities using port economic factors as the decision drivers. The decision drivers used to determine economic impact include:

Type of Cargo Time vessel was exposed to oil Location of vessel or facility Time for completion of cargo operations Potential for facility shutdown Effect on community Potential for loss of business for facility or port Daily costs to vessel/facility due to delays

Once decision drivers were agreed upon each one was assigned a weighted percentage based on the input of port stakeholders’ perception of how much each decision driver contributed to the overall economic impact to the port. In addition to assigning weighted percentages, criteria were established within each decision driver so that each vessel or facility could be given an assigned value for that decision driver based on established parameters. Table 1 is an outline of the decision drivers, scoring criteria, and assigned values for vessels.

Table 1 definition of terms

Economic/Day represents an estimate of the daily losses incurred by the vessel, and if appropriate, the facility, due to delays Type of Cargo differentiates cost based on the type of cargo, home heating or crude oil are examples of cargoes with community impacts Time of Exposure is self-explanatory Time of Cargo Operations is defined as how long it typically takes this type of vessel to complete cargo operations Soft Measures combines issues such as loss of future revenue to the port, impact to the community and potential for facility shutdown caused by delays to the vessel as well as other concerns that, although undefined, still represent potential economic impact due to delays.

1 For further information regarding the Delaware River and Bay facility and vessel decontamination priority process during an oil spill response operation read the T/V ATHOS I Vessel and Facility Decontamination Priority Decision Matrix paper written by LCDR Pat Keffler and LCDR Paul Bissaillon for the 2005 International Oil Spill Conference

AssignedValue

Economic / Day

Type of Cargo

Time of Exposure

Time of Cargo Ops

Soft Measures

10 Extreme5 > $500K Perishable Arrived prior

to 01 Dec 05 < 24 hrs High

3 $100K < $500K

CommunityImpacts

Arrived 01 Dec to 02 Dec

24 < 48 hrs Medium

1 $0 < $100K Low Value Arrived after02 Dec

> 48 hrs Low

WeightedPercentages

28% 28% 16% 8% 20%

Table 1

A similar spreadsheet with minor differences in decision drivers and scoring criteria was duplicated for facilities. Table 2 is an outline of the decision drivers, scoring criteria andassigned values for facilities.

Table 2 definition of terms

Economic/Day represents an estimate of the daily losses incurred by the vessel,and if appropriate, the facility, due to delays Type of Facility is self-explanatory

o DWF is designated waterfront facility o Bulk is bulk liquids

Location of Facility is self-explanatory Time of Exposure is self-explanatory Effect on Community represents the impact on the community caused by either the loss of cargo or loss of the product or service from the facility. Soft Measures combines issues such as loss of future revenue to the port, impact to the community and potential for facility shutdown caused by delays to the vessel as well as other concerns that, although undefined, still represent potential economic impact due to delays.

AssignedValue

Economic / Day

Type of Facility

Location of Facility

Effect on Community

SoftMeasures

10 Nuclear Power Extreme5 > $500K Lg DWF/Lg

Bulk/Lg ChemWithin 10

mi radius of ATHOS I

Nuke/Utilities High

3 $100K < $500K

Med DWF/MedBulk/Med

Chem/Fruit

10 mi to 15 mi radius of ATHOS I

Lg/Medfacilities/Fruit

Medium

1 $0 < $100K Marina’s/SmBusiness/Private

Property

> 15 miradius of ATHOS I

Marina’s/SmBusiness/Private

Property

Low

WeightedPercentages

28% 28% 16% 8% 20%

Table 2

The VFDPU then developed an algorithm that multiplied the assigned value to each weightedvalue of the decision driver. Taking each facility and vessel’s profile individually, the VFDPU determined the appropriate assigned value for each decision driver in the appropriate matrix.Table 3 is an example of this process for two vessels, looking at “Type of Cargo.” The matrixthen summed weighted value for each decision driver resulting in a total weighted value for each vessel. These total weighted values were then sorted from high to low. The vessels with the highest total weighted value were ranked to have priority in the decontamination process.

Type of Cargo Name of Vessel Description of Service Assigned

ValueWeighted

ValueVessel 1 Crude 3 0.84Vessel 2 Fruit 5 1.4

Table 3

Once the Vessel and Facility Decontamination Decision Matrices were established, the Operations Section Chief and the Waterways Management Branch used their outputs to assist in scheduling and directing decontamination efforts. Economic impacts were not the only factors involved in prioritizing decontamination efforts.

Location of decontamination resources Time to decontaminate vessel or facilityVessels and/or facilities grouped closely together to reduce the time to relocate decontamination resources.

The Vessel and Facility Decontamination Decision Matrices were also used to document the decontamination progress. A color-coded legend was used to determine the decontaminationstatus of each vessel and facility. Table 4 identifies the legend for vessels and facilities.

Vessels Legend FacilitiesCleared to Depart Zone Green Decontamination CompleteDecontamination Team

AssignedOrange Decontamination Team

AssignedOwner is Decontaminating

VesselPurple Owner is Decontaminating

FacilityVessel refuses to depart Light Blue

Awaiting to be Decontaminated

White Awaiting to be Decontaminated

Table 4

The decision matrices were then updated daily to reflect new vessel arrivals and changes in decontamination status in accordance with the legend.

9749 Potential Response Functions with Corresponding Management Units

The Operations Section Chief (OSC) must identify the response functions that must be accomplished to effectively develop their organization and employ tactical resources. Table 1 lists several response functions (list not inclusive) and the management unit (Groups or Divisions) that provides the best method for accomplishing the particular function. For example, if search and rescue has been identified as a response function, Groups might be the best way to organize search and rescue within the incident command organization.

Response Functions Management Units

Open water

Product recovery GroupBooming GroupMedical treatment GroupDecontamination GroupWildlife recovery/rehabilitation GroupSearch and Rescue GroupSafety and Security Group/DivisionFire Fighting/overhaul Group/DivisionDamage Assessment Group/DivisionSalvage Group/DivisionInvestigation GroupMass evacuation GroupSkimming GroupTriage Group

Shoreline

Assessment Group/DivisionPre-impact beach cleanup Group/DivisionSafety and Security Group/DivisionBeach cleanup DivisionResource protection Division

Table 1. List of response functions and management units that may be used by the Operations Section Chief to organize their Section.

9750 Medical Form for Ill Passengers and Crew

MEDICAL FORM

VESSEL NAME: FLAG:

LAST FIVE PORTS THE VESSEL VISITED WITH DATES: 1.

2.

3.

4.

5.

COUNTRIES THE CREW MEMBER VISITED PRIOR TO EMBARKATION:1.

2.

3.

4.

5.

Number of Crewmember on Board:

Number of Passengers:

Attach a copy of the crew list (with all persons onboard).

Number of person with signs of illness: Crew Passengers

Persons on-board with Medical Training: Doctors Nurses Emergency Medicinal Technician First Aid

Medical Facilities on Board: Hospital Spaces (Capacity) Medicines on Board (Basic First Aid)

Additional information:

Ship Handling Issues: (e.g. Chief Engineer sick)

Master Signature Date:

1

9750 Medical Form for Ill Passengers and Crew

CREW/PASSENGER ILLNESS INFORMATION

NAMES: NATIONALITY:

DATE EMBARKED: PLACE:

COUNTRIES THE PERSON VISITED PRIOR TO EMBARKATION:1.

2.

3.

4.

5.

SYMPTOMS EXHIBITED: (Circle all that apply)FEVERRUNNY NOSE (CONGESTION)MYALGIAS (MUSCLE ACHE)SHORTNESS OF BREATHHEADACHEDIFFICULTY BREATHINGSORE THROATHYPOXIA1

DRY COUGH PNEUMONIA

1Symptoms of hypoxia include increased breathing rate, lightheadedness, tingling or warmsensation, poor coordination and judgment, tunnel vision, and euphoria.

DATE & TIME OF FIRST SYMPTOMS:

MEDICIANS TAKEN (doses):

ADDITIONAL COMMENTS:

2

9751 Biological Cleanup Contractors

Company Name BOA Number Phone Number Clean Harbors Environmental Services

HSCG84-05-A-100085

800-914-1800 ext 5309215-425-5144

Clean Ventures, Inc. DTCG84-00-A-500115MOD0002

856-863-8778

Guardian Environmental Services

DTCG84-01-A-500103MOD0002

800-354-4395

HMTTC DTCG84-04-A-500113 610-940-0124/973-770-6900Miller Environmental Group

DTCG84-04-A-500111 856-224-1100

React Environmental HSCG84-04-A500118

800-326-2439 /215-729-2777

9752 Guidance for Obtaining Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) Crisis Exemption

IntroductionThe use of a chemical agent (Pesticide) for a purpose for which it has not been approved by the Environmental Protection Agency will require a FIFRA Section 18 Crisis Exemption prior their use.

PurposeThe purpose of this section is to outline the U.S. Coast Guard’s process for obtaining a FIFRA Crisis Exemption to allow for chemical decontamination of biological agents. When the Coast Guard Incident Commander (operating under their OSC authority) in consultation with the Unified Command and the Science Team makes the determination that the use of a chemical pesticide is warranted, a request to the EPA for a FIFRA crisis exemption will have to be made. This Crisis Exemption allows for the unregistered use of chemicals (pesticide) for a period of 15 days.

Procedures for FIFRA Crisis Exemption

If there is no EPA representative on the incident command team, notify the appropriate EPA Regional Response Center.

Region II - 732-548-8730 Region III - 215-814-9016

The Coast Guard in conjunction with EPA representative should contact the EPA Headquarters FIFRA office. Notify the appropriate state agencies. Develop a Remedial Action Plan (RAP) for EPA approval.

o The Remedial Action Plan outlines: The reasons for using an unconventional pesticide Project planning Health and safety concerns The fumigation process

The RAP may be authored by the contractor and must be specific in nature to the incident.

Develop an Ambient Air Monitoring Plan (AAMP) for monitoring fumigation operations for EPA approval.

o The Ambient Air Monitoring Plan outlines: The objectives Implementation procedures Equipment

Develop a Sampling & Analysis Plan (SAAP) to address the type, number and procedures for collecting samples and laboratory procedures for analysis to ensure accurate consistent results. Develop an Emergency Response Plan (ERP), which is an incident specific safety plan, which must be submitted to state agencies.

o The Emergency Response Plan outlines: Hazards associated with operations Safety precautions Personal protective equipment ContingenciesSafety concerns.

Send a formal request letter from the Coast Guard requesting the FIFRA Crisis Exemption to the EPA. [Link to example FIFRA Request Letter Section 9753]

o The letter must be written on United States Coast Guard letterhead and contain within:

The name of the proposed chemical A brief reason for the urgency Timeframe for the chemical’s use A contact point for the Coast Guard The signature of the CGIC

The Letter must be submitted to EPA Headquarters Office of FIFRA and Pesticide Program. In addition to the request Letter the RAP, AAMP, and SAAP must be attached.

Criteria for State approval Depending on the state where the incident is occurring, the impacted state will have to issue an exemption in addition to EPA Crisis Exemption. Procedures for each state (New Jersey, Pennsylvania and Delaware are outlined below:

New Jersey

The New Jersey Department of Environmental Protection Pesticide Control Program issues the exemption.

Contact NJDEP Bureau of Pesticides Operations o Phone# (609) 984-6647 Fax# (609) 984-6555 (Urgent)

Submit a copy of the Request Letter along with the attached RAP, AAMP, SAAP and ERP.Provide information on contractor to be used, including contact information.

o Contractor will need a Pesticide Applicator Business license & an employee with a Commercial Certified Pesticide Applicator license, in most cases.

o If contractor does not have the required licenses then completion of training, certification exams & licensing forms, & payment of license fees will be required prior to issuance of licenses.

o Contractor’s licensed Commercial Certified Pesticide Applicator will be required to remain on-site during the course of any fumigation activities.

After review and approval of requested documents & verification of required licenses, the Chief of the Bureau of Pesticide Operations for NJDEP will issue an approval letter. On-site monitoring by NJ DEP personnel may be required.

After review and approval of requested documents, the Chief of the Bureau of Pesticide Operations for NJDEP will submit an approval letter.

Pennsylvania

The Pennsylvania Department of Agriculture Pesticides Section issues the exemption. Contact Pennsylvania Department of Agriculture (Pesticides) in regards to exemptions.

o Phone# (717) 772-5217 Fax: (717) 783-3275 (Urgent) Submit a copy of the Request Letter along with the attached RAP, AAMP, SAAP and ERP. Ensure contractor is licensed in the Commonwealth of Pennsylvania.

o This required registration might include forms and fees. o Contractor personnel were required to have Pesticide Application License

and certification. This person had to remain on-Site during the course of fumigation activities.

After review and approval of requested documents, the Pennsylvania Department of Agriculture Pesticides Section Administrator will submit an approval letter.

Delaware

The Delaware Department of Agriculture Pesticides Section issues the exemption. Contact Delaware Department of Agriculture (Pesticides) in regards to exemptions.

o Phone# (302) 698-4570 Fax: (302) 697-4483 (Urgent) Submit a copy of the Request Letter along with the attached RAP, AAMP, SAAP and ERP. Ensure contractor is licensed and insured in the State of Delaware.

o This required registration may include forms and fees. o Contractor personnel were required to have Pesticide Application License.

This person had to remain on-Site during the course of fumigation activities.

After review and approval of requested documents, the Delaware Department of Agriculture Pesticides Section Administrator will submit an approval letter.

Follow-up

In accordance with the FIFRA Section 18 Crisis Exemption, a final report is to be submitted to EPA. This document must be received within three months of the last date of fumigation. The contractor usually generates this documentation.

9753 Example of a FIFRA Crisis Exemption Letter

Page 1 of 2

UNITED STATES ENVIRONMENTAL PROTECTION AGENCY WASHINGTON, D.C. 20460

OFFICE OF PREVENTION, PESTICIDES AND

TOXIC SUBSTANCES

August 6, 2004

MEMORANDUM

SUBJECT: FIFRA Crisis Exemption for Anthrax Incidents

FROM: Thomas P. Dunne /signed by Barry Breene, Acting/ Acting Assistant Administrator

Office of Solid Waste and Emergency Response

TO: Susan B. HazenPrincipal Deputy Assistant AdministratorOffice of Prevention, Pesticides and Toxic Substances

The United States Government has information indicating a serious, credible threat of contamination of shipping containers of lemons currently in waters of the United States aboardthe ship Rio Puelo with a “biological substance,” such as spores of Bacillus anthracis (anthrax) or other microbiological pathogens. This incident poses a potential, serious public health emergency and requires an immediate response. The U.S. Coast Guard has requested that EPA issue a crisis exemption pursuant to section 18 of the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)(7 U.S.C. §136p) that would allow the lemons to be decontaminatedwith liquid and gaseous chlorine dioxide generated from a pesticide containing sodium chlorite as an active ingredient. Representatives of the U.S. Coast Guard have had discussions with representatives of EPA on the substance of the request, and the U.S. Coast Guard has submitted a plan to EPA for conducting activities pursuant to the requested exemption.

Based on the above, and pursuant to the authority granted to the Administrator of the Environmental Protection Agency under Section 18 of FIFRA and 40 C.F.R. §166.40, and delegated to me by the Administrator, I have determined that emergency conditions exist thatrequire the issuance of a crisis exemption for the limited sale, distribution, and use of the EPA registered pesticide product Sabrechlor 25 (EPA Registration Number 73139-1, which contains 25% sodium chlorite) in a manner not otherwise allowed under FIFRA. Although this product is registered, it is not registered for use against the biological pests that pose the threat identifiedabove.

of 2

The exemption I am declaring today is for the sole purpose of allowing the use of Sabrechlor 25 to generate liquid and gaseous chlorine dioxide to decontaminate the specific containers of lemons aboard the ship Rio Pueblo. I have determined that the potential, serious public health threat just described constitutes a public health emergency of such immediacy that normal processing and review of a conventional public health exemption under FIFRA is neither prudent nor practical.

The following conditions and limitations shall apply to this exemption:

1. This exemption shall remain in effect for a period up to 15 days from the date of this memorandum, as needed to address the crisis.

2. Only the EPA registered pesticide product Sabrechlor 25 (EPA Registration Number 73139-1), is authorized for sale, distribution, and use in accordance with the conditions of this exemption. All applicable directions, restrictions, and precautions on the registered EPA product label shall be followed.

3. Use of this product pursuant to this crisis exemption shall be limited to operations conducted under the supervision of the U.S. Coast Guard and its contractor(s) for the purpose of treating the affected shipment with liquid and gaseous chlorine dioxide. All aspects of the Fumigation Action Plan prepared by the U.S. Coast Guard of August 6, 2004 shall be followed.

4. The U.S. Coast Guard shall follow the reporting and record keeping requirements of EPA’s regulations described in 40 CFR 166.50. This rule requires submission of a report containing the elements described in 40 CFR 166.32(b) and any other information requested by EPA within three months of the last date of fumigation.

9754 Sector Delaware Bay Quarantine Policy

SECTOR DELAWARE BAY POLICY FOR RESPONSE TO VESSELS FLYING QUARANTINE FLAG AND COMMUNICABLE DISEASES ENTERING THE PORT

Ref: 42 Code of Federal Regulations Part 71.21(a) 33 Code of Federal Regulations Part 110.157(a)(8) Command Duty Officer QRC: Quarantine Philadelphia Area Contingency Plan Area Maritime Security Plan

1. This instruction establishes protocol and procedures for the prevention and response to Severe Acute Respiratory Syndrome (SARS), infectious Tuberculosis (TB), Smallpox, Yellow Fever, Cholera, Diphtheria, and other communicable diseases that could possibly enter the Port of Philadelphia. It also establishes the protocol and procedures for responding to vessels flying the Quarantine flag entering our port. Providing unit personnel the necessary direction for responding to these situations will ensure the safety of Coast Guard personnel and the maritime community.

2. Upon notification that a vessel having a communicable disease on board or flying a quarantine flag Sector Delaware Bay personnel will take the following actions:

Immediately establish communications with the vessel and find out what communicable disease is on board or why it is flying a quarantine flag. 42 CFR part 71.21, states the master of a ship destined for a U.S. port shall report immediately to the quarantine station at or nearest the port at which the ship will arrive, the occurrence, on board, of any death or any ill person among passengers or crew (including those who have disembarked or have been removed) during the 15-day period preceding the date of expected arrival or during the period since departure from a U.S. port (whichever period of time is shorter). Gather necessary information from the vessel which will include but is not limited to:

1. Symptoms of possible disease (fever, vomiting, diarrhea, dizziness)

2. The number of people possibly infected 3. The date they started showing symptoms 4. Medical treatment rendered including medications administered. 5. Last port of call.

Notify the appropriate federal and state agencies and Coast Guard unit personnel:

1. Immediately notify the U.S. Public Health Department and the appropriate State Health Department(s). The U.S. Public Health Department or State Health Department will be the lead agency in


response to the vessel, and will provide the necessary direction and instruction on properly quarantining the vessel to prevent communicable disease entry into the Port of Philadelphia.

U.S. Public Health Department: (718) 553 – 1685 Pennsylvania Department of Health: (610) 378 – 4352/877-PA-HEALTH (24 hour) Philadelphia Department of Public Health: (215) 685 – 6740/(215) 686 – 1776 (after business hours) Delaware State Health Department: (302) 744 – 4700/(888) 295 – 5156 New Jersey State Health Department: (609) 292 - 3509

2. Notify the appropriate federal and state agencies: Customs and Border Protection (CBP): (215) 597 – 4606/(215) 596 – 1972 U.S. Fish and Wildlife (USFW): (215) 365 – 3118 CBP Agriculture Division: (215) 596 – 4784 24hr/ (215) 597 – 4515Pennsylvania Emergency Management Agency (PEMA): (610) 562 – 3013 Delaware Emergency Management Agency (DEMA): (302) 659 – 3362 NJ Office of Emergency Management (NJOEM): (609) 882 - 4201

3. If the unit is notified after normal business hours of a vessel flying a quarantine flag or having a communicable disease onboard the Command Duty Officer (CDO) and/or the Marine Safety Duty Officer (MSDO) will notify:

Commander, Sector Delaware Bay Chief, Response Department Chief, Prevention Department Port State Control Duty Boarding Officer (DBO) Chief, Contingency Planning and Readiness

Notify the Pilots Association for the Bay and River Delaware and direct Pilots Association to deny any entry or cease movement of infected vessel if the pilot’s health is put at risk. If the vessel is already in port, the vessel will be directed to transit to Marcus Hook anchorage, the vessel quarantine station, and remain there until there has been an effective response and the situation has been resolved.If the vessel is at a facility Sector Delaware Bay personnel will notify the facility of the situation and will direct facility personnel not to go onboard the vessel.


A COTP order will be issued for a crew security plan. While offshore, at anchorage, or at a facility the vessel must await approval of the crew security plan and will be prohibited from all cargo operations.

3. Sector Delaware Bay personnel will not go onboard vessels flying the quarantine flag or vessels with crewmembers possibly infected with communicable diseases.

Page ____ of ____

9755 INCIDENT RESPONSE SHORELINE SIGN-OFF INSPECTION FORM

GENERAL INFORMATIONZone & Segment ID: Date: (mm/dd/yy) Tide Height:

Ebb H / M / L FloodL / M / H

Air Temp:FC

Water Temp:FC

Inspection No. (circle one):

1 2 3 4 5 ….. ____ Time: Weather (circle one):

Sun / Clouds / Fog / Rain / Snow / Windy

SURVEY TEAM Printed Name Organization Phone Number

CLEANUP STATUSEndpoint Assessment Agree Disagree Signatures

FOSC

PA SOSC Segment meets cleanupendpoint criteria

NJ SOSC

DE SOSC Other (write-in)Segment does not meet

cleanup endpoint criteriaOther (write-in)

RECOMMENDATIONSActive Cleanup (see reverse) Passive Cleanup (see reverse) Monitoring (see reverse)

GENERAL COMMENTS

*Shoreline sign-off shall not be construed as a waiver of NRDA liability.Forms must be completed in blue ink. Attach additional sheets as needed. Return to Planning Section Chief upon completion.

Page 1 (front)

ADDITIONAL ACTIONS Attach additional sheets as needed OPS Use Only

CompletedDescription of Work

Active Passive

Date

Flagging Stake Flags Spray Paint Color: ________ Latitude

Item

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Photo File Names Longitude


Active Passive

Date


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Active Passive

Date


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Active Passive

Date


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Active Passive

Date


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ADDITIONAL WORK NOT FEASIBLE Comments & rationale for decision

MONITORING RECOMMENDATION Tarballs / oiled debris Weekly Notes (rationale, duration, hot-spots, etc.)

Mobilization of residual oil Bi-weekly Exposure of buried tar mats MonthlyOther: Other:

*Shoreline sign-off shall not be construed as a waiver of NRDA liability. Forms must be completed in blue ink. Attach additional sheets as needed. Return to Planning Section Chief upon completion.

Page 1 (back)

GENERAL INFORMATIONDivision: Segment: Inspection No. (circle one): Date: (mm/dd/yy)

1 2 3 4 5 ….. ____ ADDITIONAL ACTIONS OPS Use Only


Active Passive

Date

Flagging Stake Flags Spray Paint Color: ________Latitude

Item

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Date


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Page 2 (front).

GENERAL INFORMATIONDivision: Segment: Inspection No. (circle one): Date: (mm/dd/yy)

1 2 3 4 5 ….. ____ ADDITIONAL ACTIONS OPS Use Only


Active Passive

Date


Item

13



Active Passive

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Active Passive

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Page 2 (back)

9756SUBMERGED OIL ASSESSMENT – ATHOS 1 OIL SPILL

Submerged Oil Assessment Unit Planning Section

Athos 1 Oil Spill Unified Command

11 December 2004

i

TABLE OF CONTENTS

I. INTRODUCTION .........................................................................................................1

II. CHARACTERISTICS OF THE SPILLED OIL ...........................................................1

A. Physical Properties of Source Oil ...........................................................................1 B. Behavior of the Spilled Oil ......................................................................................2

III. PHYSICAL PROCESSES AND TRANSPORT...........................................................3

A. Oil Trajectory and Physical Processes during the Spill ...........................................3 B. Long-term Transport................................................................................................4

IV. SPILL INFORMATION................................................................................................5

A. Floating Oil ..............................................................................................................5 B. Non-floating Oil.......................................................................................................5

a. Pooled Oil ..........................................................................................................5 i. Survey Methods ...........................................................................................5 ii. Locations......................................................................................................6 iii. Volumes .......................................................................................................6 iv. Pooled Oil Recovery Methods .....................................................................6

b. Mobile Oil..........................................................................................................7 i. Survey Methods ...........................................................................................7 ii. Locations......................................................................................................9 iii. Results........................................................................................................13 iv. Recovery Methods and Results..................................................................13

V. SUMMARY...........................................................................................................17

APPENDIX 1 – Maps showing the results of the submerged oil monitoring

1

SUBMERGED OIL ASSESSMENT – ATHOS 1 OIL SPILL

I. INTRODUCTION

At 9:30 pm on 26 November, the T/V Athos 1 struck a submerged object while preparing to dock at the Citgo facilities, resulting in two holes in the No. 7 port and center tanks. It was carrying a heavy Venezuelan crude oil. The initial report was that 30,000 gallons were released; on 30 November, the volume was increased to a maximum potential of 473,500 gallons. The final estimate will be available once the oil from the holed tanks has been offloaded from the tanker.

There was concern that some of the heavy oil would mix with sediment and not float. Pooled oil was reported on the bottom at the collision site, and shoreline assessment teams reported that oil stranded on the intertidal zone had started to become submerged during the rising tide. Therefore, the Unified Command formed a Submerged Oil Assessment Task. The Submerged Oil Task Force, comprised of members from The O’Brien Group, U. S. Cost Guard, and the National Oceanic and Atmospheric Administration, was assigned to assess the extent and degree of submerged oil and develop recovery options. The Salem Nuclear Power Plant started shutdown procedures for the No. 2 unit on 3 December and No. 1 unit on 4 December because of the threat of oil contamination of the circulation and service water intake systems. The Logan Power Plant in New Jersey stopped using water from the river for a day. Other utility and industrial water intakes along the river have been concerned about the impacts on the oil on their water intakes and water use within the facility, though none have reported shut-downs. The submerged oil also posed risks to shellfish resources in Delaware Bay.

II. CHARACTERISTICS OF THE SPILLED OIL

A. Physical Properties of Source Oil

Two samples of the oil from hold No. 7 center (the source oil) were analyzed for physical properties and chemical characteristics, with the following results:

- Density: 0.973 and 0.978 grams per milliliter; fresh water is 1.00 and oceanic sea water is 1.025 g/ml. Therefore, the oil is lighter than both fresh water and sea water.

- Viscosity: greater than 5,000 centiStokes (cSt) at 100°F and at ambient water temperature greater than 50,000 cSt, meaning that the oil’s viscosity is similar to cold honey;

- Composition: the oil is composed of a large amount of asphaltenes and other high molecular weight compounds. The aromatic hydrocarbon content is very low (0.06%), and the oil has a very low dissolved fraction. Figure 1 is the normal alkane distribution in the fresh oil. Note that there are few individual peaks and a large “hump” of unresolved hydrocarbons. This oil can be characterized as a heavy, degraded crude oil.

2

Figure 1. Normal alkane profiles of the source oil from hold No. 7 center. Note there are few identifiable peaks and a large “hump” of unresolved compounds.

B. Behavior of the Spilled Oil

One of the key concerns was whether the oil would not float after release to the environment and loss of the light fractions due to evaporation. The fresh source oil was “evaporatively weathered” by heating it to 90°C under vacuum and less than 3 % was lost by evaporation after 4 hours. Therefore, the weathered oil (after evaporation) is still expected to float. Using the National Oceanic and Atmospheric Administration (NOAA) oil weathering model ADIOS, up to 13% of the oil could have evaporated within 5 days of the release. Based on the chemical analysis and model results, the amount of oil lost via evaporation is likely 3-13%.

With only 0.06% aromatic hydrocarbons (which are the primary compounds in the oil that dissolve), lost via dissolution was estimated as less than 1%. The oil is very viscous and did not form a stable emulsion even when exposed to high wave energy. The model ADIOS estimated less than 1% of the fresh oil dispersed into the water column. The Delaware River contains a high suspended load, but due to the viscous nature of the oil, very little of the oil (less than 1%) adhered to particles in the water column (as opposed to sandy sediments on the shoreline).

While the exact amount released is unknown, the amount lost to oil weathering processes (evaporation, dissolution, emulsification, dispersion, and adsorption to suspended particulate matter) is likely tens of thousands of gallons (Table 1).

The shoreline cleanup assessment teams provide some indication of the length of shoreline oiled. However, the technology does not exist to accurately measure shoreline thickness. This information is needed to calculate oil volume. The amount of oil recovered from the shoreline is mixed with debris and sediments, and the oil content of the oily waste is unknown.

3

As discussed later, some of the oil that stranded on the shoreline picked up sediment. Samples collected from the oil stranded on the shoreline and recovered from the water column had a few % sand. Even 2-3 % of sand is enough to make the oil slightly heavier than fresh water.

A preliminary mass balance of the spilled oil is shown in Table 1.

Table 1. Preliminary mass balance of the spilled oil.

Physical Process Estimates Evaporation 3 – 13% of total volume spilled minus volume

of oil in trench #1 and #2 Dissolution < 1% of total volume spilled Emulsification 0% Dispersion 1% total volume spilled Sedimentation (due to river load) Unknown but likely < 1% Oil on shoreline ~ 100 miles Oil recovered from shoreline Unknown Oil floated off shoreline Unknown Oil with sediment mobilized off shoreline Unknown Tarballs in water column Unknown Tarballs on bottom Unknown Pooled oil (located in Trench #1 and #2) ~ 4000 gallons

III. PHYSICAL PROCESSES AND TRANSPORT

A. Oil Trajectory and Physical Processes during the Spill

The primary forcing function for currents in both the Delaware River and Bay are the semidiurnal tides. Near the spill site, maximum currents are about 2 knots with a tidal excursion of about 8 miles. In the middle of Delaware Bay, maximum currents are about1 knot with a tidal excursion about 4 miles. The river inflow into the system results in a net displacement down river over each 12 hour cycle. The currents from the river outflow are small compared to the tidal currents but it is the major factor in any net down river displacement of subsurface oil.

Water levels in the River and Bay rise and fall as function of onshore/offshore winds. This can raise the water levels in the river 1 – 2 feet above or below predicted tide levels. Severe storm events, much stronger than reported during the spill event and more intense than the usual storm, could have a significant effect on the currents and oil transport.

In the Chesapeake – Delaware Canal, the tide wave moves from the Chesapeake into the canal towards Reedy Island in the Delaware River. Water level differences between Chesapeake Bay and Delaware River due to meteorological events and river discharge can result in water flowing from the Delaware into the Chesapeake.

4

For the most part, the River and Bay are well mixed vertically. The U.S. Environmental Protection Agency collected salinity measurements from the spill site to Raccoon River entrance and reported values of 1 to 2 ppt. In addition, NOAA measured salinity and conductivity near the Commodore Barry Bridge, which indicated the river, was well mixed. There is a broad salinity gradient or mixing zone in the lower river and in the bay. The gradient of mixing in winter and spring is largest near Ship John Lighthouse (39° 19’N, 75° 23’W). The gradient moves seaward with increases freshwater. The interface between the freshwater and saline water may be a collection area for floating oil. Since the mobile subsurface oil contains sediment, the density differences along the saltwater – freshwater mixing zone are less likely to cause submerged oil to refloat.

Outside the Bay, the circulation on the inner continental shelf is primarily controlled by winds and water density differences. Off the northeast coast, freshwater input from rivers such as the Hudson and Delaware result in a near shore density flow from the north to south. Currents due to density differences in the water will be within 10 miles of the shoreline, follow the shoreline and typically move to the south at speeds between 0.1 and 1 knot. Superimposed are the regional winds, which will generate a coastal current to the north with southerly winds and southward with northerly winds. At the Bay entrance, there is a net flow of fresh water along the south side and net inflow along the bottom of the north side.

Initially, the spill formed a thick film and moved upriver with the flood tide. A southeast wind moved oil to the Pennsylvania side of the river. With the second flood tide, the oil was transported as far north as the Petty Island area. Several days later, stronger winds transported oil to the New Jersey side. After the storm, the oil weathered and formed tarballs. By 28 November, oil extended down river to the Delaware Memorial Bridge. Overflight observations of the floating oil have consistently been within the uncertainties of the NOAA trajectory model predictions. The 24-48 hour forecasts of the floating oil will continue until the overflight observer is no longer able to detect the leading edge of the spill.

B. Long-term Transport

With the type and quantity of oil spilled, tarballs are expected to persist for several months in the Delaware River system. Over the next few weeks, scattered tarball are expected to contact shoreline anywhere along Delaware Bay. There is a possibility of oil movement through the Chesapeake – Delaware Canal into upper Chesapeake Bay. The exact location and amount of oil depends on the wind, oil fate, and amount of oil mobilizing upstream. Within several weeks of the initial spill, tarball contact is anticipated along the outer coast. The mean current along the outer coast is southward and anticipate most of the contacts south of Delaware Bay. Local wind events could push tarballs to the north up to 50 miles north of Cape May and as far south as the entrance to Chesapeake Bay. While the general trend for the number of tarballs contacting the outer coast is expected to decrease within a month or two, the amount of subsurface oil in the Delaware River remains unknown. Thus, there remains a possibility that a strong meteorological event or vessel movement could mobilize oil resulting in an episodic increase of tarballs.

5

IV. SPILL INFORMATION

A. Floating Oil

Weather permitting, overflights of the spill area have shown a general decline in floating oil. Observer have reported mostly scattered sheens with tarballs ranging from < 0.5 cm (pea size) to about 20 cm (dinner plate). The few exceptions occurred when the on-scene winds were calm or at slack tide. Without any waves or strong tidal mixing to disperse the sheening tarballs, large areas of continuous sheens were reported from the observers. Any increase in the wind generated waves dispersing the sheens. Without associated sheens, it is extremely difficult to track the tarballs. A decrease in the wind speed or at slack tide would allow the observer to once again see the sheens. This pattern repeated itself several times during the spill event. Finally, observers indicated that some of the tarballs had weathered to the point of not sheening.

For the long term, tarballs are very persistent in the environment and can travel hundreds of miles. They are expected to move out of Delaware Bay and through the C&D Canal into the upper Chesapeake Bay. Natural collection areas, such as the surface interface between the freshwater and saltwater and convergence zones on ebb tides, are good locations for finding the tarballs. If tarballs appear on the shoreline, it is likely they were nearshore, difficult to detect and onshore winds brought them ashore.

B. Non-floating Oil

a. Pooled Oil

i. Survey Methods

Pooled oil is defined as oil that has accumulated in depressions and is not readily mobilized by normal riverine and tidal currents. Both NOAA and EPA used different sonar systems to detect areas of pooled oil. Experts from NOAA, EPA, and Navy Supervisor of Salvage reviewed these data and determined the systems could not identify pooled oil. Therefore, coring and sorbent probes were used to search for pooled oil in likely accumulation areas. The US Army Corps of Engineers bathymetric maps of the channel and adjacent areas (generated from data obtained on 5 December 2004) were used to identify targets for the pooled oil survey teams. Divers were also used to observe areas where pooled oil was found. The locations that were searched for pooled oil included:

- The shallow bay north of Tinicum Island, including two deep depressions - Four depressions on the south side of the channel across from Tinicum Island (Tinicum

Range channel) - Tinicum Range channel - Shallows around Chester Island

6

ii. Locations

Pooled oil was found only at the collision site, in a trench described as 6-8 ft wide, 2 ft deep, and 41 ft long. On 9 December, a diver surveyed the trench area and measured the oil thickness as between 1.5-2 ft deep. A second trench was also detected and estimated to be 2 ft wide by 2 ft deep by 15 ft long.

iii. Volumes

The volume of pooled oil in the trenches at the collision site was estimated to be approximately 3,390-3,610 gallons, depending on the assumed oil thickness in the second trench (Table 2).

A sample of the oil from the trench (density of 0.943 g/ml) floated in fresh water. It was tested for cohesiveness and found to adhere to sediments. Based all the information available, the oil in the trench at the collision site was “injected” into the sediment under the pressure of the release, creating it’s own trench. The viscous oil adhered to the sediments and not refloated, even though it should based on density. The oil is immobile due to highly cohesive forces exerted by the viscous oil.

Table 2. Estimated volume of oil on the bottom at the collision site.

Length Trench Width (feet)

Depth of Trench (feet)

Depth of Oil (feet)

Amount of Oil (gallons)

Trench 1 0+00 6 2 1.5 910 0+10 8 3 2 310 0+13 6 2.67 2 890 0+23 6 2.5 1.5 610 0+33 5 2.5 1.5 450 0+41 0 0 0 3,170

Trench 215 2 2 If assume 1 220

If assume 2 440

iv. Pooled Oil Recovery Methods

Several methods were evaluated for recovery of the pooled oil in the trench. The viscous oil is expected to float when disturbed, therefore special containment systems are needed. Options include:

- Diver-directed pumping systems with positive displacement pumps that can move viscous oils

- Dredging systems of different sizes - Subsurface recovery using sorbents, either by divers or remote techniques

7

Divers using viscous oil pumps will begin oil recovery on 12 December. Booms and sorbents will be used to recover any floating oil; a submerged bottom filter fence will recover any oil transported in the water column downcurrent from the recovery site. The oil recovery is estimated to be completed in four days.

b. Mobile Oil

i. Survey Methods

Mobile oil is defined as oil that is negatively buoyant and subject to transport by riverine and tidal currents. It is present throughout the water column, though it appears most of the mobile oil is within a few feet of the bottom. To track the vertical distribution of the oil and the geographical extent over time, two survey methods were used:

- Snare Samplers: These samplers consist of an anchor, 50 ft of snare on a rope, and a float (shown in Fig. 2). The snares are composed of thin sheets of polypropylene, and viscous oils readily adhere to them, even under water. They are visually inspected for the presence of oil with depth, and the amount of oil is estimated as a percent coverage. The snare/rope is replaced when oiled, and they are monitored over time, weather permitting.

- V-SORS: The Vessel-Submerged Oil Recovery System (V-SORS) consists of a pipe with attached chains and snare (Fig. 3). The V-SORS is towed behind a vessel on the bottom at slow speeds. It is pulled up regularly and inspected for oil. Five V-SORS were used to both identify areas of submerged oil (including in the navigation channels where it was not possible to place the snare samplers) and to recover oil in all potential accumulation areas.

ii. Locations

Figures 4-6 shows all the locations where snare samplers were deployed at any time. The spill area was divided into three monitoring zones: MA extends from the Tacony-Palmyra Bridge to the Delaware Memorial Bridge; MB extends from the Delaware Memorial Bridge to just below the Salem Nuclear Power Plant; MC extends from the Salem Nuclear Power Plant to mid-Delaware Bay. Appendix 1 includes the results plotted for each monitoring division for the different deployment and retrieval periods. Weather and logistics prevented inspection of all snare samplers every day. In areas with strong currents, the snares would often be lost between inspections. Existing samplers in areas with strong currents are being replaced with heavier anchors, more visible buoys, and better attachment methods.

8

Figure 2. The snare sampler system consists of an anchor, a 50 ft string of snare on a rope, and a float. The samplers are inspected regularly and the percent oil coverage at different intervals is recorded. Most of the time, the heaviest oiling is on the bottom several feet.

9

Figure 3. The Vessel-Submerged Oil Recovery System (V-SORS) that is being used to search for and recover submerged mobile oil on the river bottom. The chains keep the sorbents along the bottom. The oil readily adheres to the snares underwater.

11

Figure 5. Location map showing the distribution of the snare sampling locations in the middle part of the spill zone (Division B).

12

Figure 6. Location map showing the distribution of the snare sampling locations in the lower part of the spill zone (Division C).

13

iii. Results

Most of the submerged, mobile oil occurred several feet off the bottom, though small amounts of oil were present on the snares suspended in the middle and upper water column. Highest amounts of oil were detected around Tinicum Island. Refer to the maps in Appendix 1 for detailed data presentation for all monitoring sites. Figure 7 shows the temporal trend for station MA-1A that is located just north of Tinicum Island and consistently had the highest amount of oil on the snare. The snare was first deployed on 4 December and recovered on 5 December, and there was 50% oil coverage of the lower snares. The next day, the oil coverage was 30%. The snare was inspected two days later, on 8 December, and the coverage was 65%. For the next three days, the oil coverage was less than 15%. The steady decline for the last three days is consistent with the V-SORS tows, which also show decreasing amounts of oil recovery around Tinicum Island over the same period. There were scattered stations with high oil coverage observed on one day over the period 3-8 December. Many of the other snare samplers in the upper river never were oiled. Since 9 December, the maximum oil coverage on snares in this area was 10-15% (near Tinicum Island). It appears that the submerged oil in this upper spill zone has decreased significantly.

Figure 8 shows the temporal trend for station MB-3B, which is west of Pea Patch Island, and the detailed maps are included in Appendix 1. The distribution of the submerged oil in this area is difficult to assess because of the spotty data.

No oil or less than 1% was observed on any of the snare samplers in Division MC, which covers the upper Delaware Bay. Again, the data are spotty because many of the original stations were lost due to the strong currents in this area. However, it appears that little to no submerged oil has entered the upper bay as of 11 December.

iv. Mobile Oil Recovery Methods and Results

The V-SORS were towed in a wide range of locations that were identified as likely areas of submerged oil. The highest oil recovery was in the vicinity of Tinicum Island. Figure 9 shows the track lines of the V-SORS tows near Tinicum Island, color-coded with the amount of oil observed on the snares for each tow track. A large amount of oil stranded on the sandy tidal flat on the southern side of Tinicum Island. Oil stranded on many other shoreline areas but the shoreline types upstream of Tinicum Island are mostly seawalls, riprap, and mixed sand and gravel beaches. Tinicum Island is the main area with a largely sandy substrate. The oil is very sticky and would pick up sand, and only 2-4 % sand by weight would be enough to make the oil slightly negatively buoyant. By 30 November, oil on Tinicum Island did not re-float with the rising tide, and pieces of oil were being eroded from the shoreline by wave action. This area is thought to be the major source of the oil that became submerged and moved with the currents along the bottom of the river. Most of the oil recovered by the V-SORS was from the subtidal areas south of Tinicum Island. Very little oil was detected in the shallow area north of the island, both by the V-SORS tows and the pooled oil surveys.

14

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15

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16

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17

Additional V-SORS tows were conducted off the Salem Nuclear Power Plant on 8 December, with no oil detected. Small amounts of oil (~10%) were detected in Division MA, between the Commodore Barry Bridge and the Delaware Memorial Bridge on 8 December. Little to no oil was detected in the main shipping channel.

On 11 December, the V-SORS were directed to search for and recover oil in seventeen potential accumulation areas. Table 3 is a summary of these results. Oil was detected in the Marcus Hook Anchorage 7; a trace amount was found near Penns Grove, New Jersey (Cherry Flats).

Table 3. V-SORS results for potential submerged oil accumulation sites on 11 December 2004.

Potential Oil Accumulation Site Percent Oil on Snares Camden 0 Pier slip in Philadelphia 0 Pier slip in Philadelphia 0 Philadelphia airport 1 0 Philadelphia airport 2 0 Philadelphia airport 3 0 Marcus Hook Anchorage 7 50 Cherry Flats DE side 0 Cherry Flats NJ side 2 DE Memorial bridge 0 Travis Cove 0 Pea Patch Island NJ side 0 Pea Patch Island anchorage 0 Delaware City 0 Reedy Island NJ side 0 Reedy Island DE side 0 Hope Creek jetty low tide-did not survey

V. SUMMARY

A significant but unknown amount of oil from the Athos 1 oil spill did not float. The oil itself is buoyant, even after weathering, however two different mechanisms caused the oil to become submerged:

1. During the initial release, the oil was released under high pressure, cutting it’s own trench in to the bottom. The highly viscous oil was held in the trench by cohesive forces. This is the only location where “pooled” oil was found.

2. The rest of the released oil initially floated and formed thick slicks. Most of the heavy oil stranded on man-made shorelines (seawalls and riprap), coating the intertidal zone. However, some thick slicks stranded on sandy shorelines (e.g., the wide intertidal sand flats on Tinicum Island) where the sticky oil picked up enough sandy sediments to make the oil slightly negatively buoyant. When this oil was eroded from the shoreline, it moved

18

along the bottom with the tidal currents. The mobile oil has not accumulated in significant amounts in depressions along the upper river.

The recovery of the oil in the trench will remove the only known area of pooled oil. There have been significant efforts to remove as much of the mobile oil as possible through shoreline cleanup of the re-floatable oil stranded on the intertidal zone and recovery of mobile, submerged oil using the V-SORS. Data from both the snare samplers and the V-SORS tows indicate that the amount of submerged oil has decreased over time.

For more technical information, please contact:

Hazardous Materials Response Division Office of Response & Restoration National Oceanic and Atmospheric Administration Seattle, Washington (206) 526-6317

19

APPENDIX 1

Maps Showing the Results of the Submerged Oil Monitoring

Vessel Removal and Destruction Guidance

CommandUnited States Coast Guard

2100 Second Street, S.W. Washington, DC 20593-0001 Staff Symbol: G-MOR Phone: (202) 267-0518 Fax: (202) 267-4085 Email:

G-MOR INTRANET WEB PAGE

Subj: VESSEL REMOVAL AND/ OR DESTRUCTION

Ref: (a) 33 USC 1321, Federal Water Pollution Control Act

(b) 33 USC 1474, Intervention on the High Seas Act

(c) 42 USC 9601, Comprehensive, Environmental Response, Compensation and Liability Act

(d) 33 CFR 1.01-80, FWPCA and OPA 90 delegations

(e) 33 CFR 245, Removal of Wrecks and other Obstructions

(f) 40 CFR 220, Environmental Protection Agency Permits

(g) 40 CFR 300, National Oil and Hazardous Substances Pollution Contingency Plan

(h) COMDTINST M16465.43, Abandoned Vessels

(i) COMDTINST M16000.11, Volume VI, Chapter 5, Marine Safety Manual

(j) COMDTINST M16000.14, Volume IX, Chapter 5, Marine Safety Manual

(k) Memorandum of Agreement between Department of Army and U.S. Coast Guard on

Responses to Marking and Removal of Sunken Vessels and Other Obstructions to

Navigation (1985)

Contents:

1. Purpose

2. Background

3. Directive Affected

4. Discussion

a. Authorities

b. Abandonment

c. Ocean Dumping Permits

d. Intervention

e. U.S. Navy & MARAD Artificial Reef Program

5. Removal /Destruction Request Process

a. Overview

b. Request Elements

c. Description of Request Elements

6. Example Destruction Request Memorandum

1. Purpose. This guidance provides an overview of the most common issues arising from a removal or

destruction action. References are provided for readers to seek additional guidance as necessary.

04/29/2005

G-MOR Intranet

This document also provides a structured process for field units to seek approval for a vessel

removal or destruction action. It is hoped that this document will reduce confusion surrounding

vessel removal/ destruction and make the request process quicker and easier to follow.

2. Background. In 1992, Congress passed the Abandoned Barge Act that made it illegal to abandon a

barge of greater than 100 gross tons on the navigable waters of the U.S. This law provides for civil

penalties to discourage abandonment of barges and mechanisms to remove abandoned barges. With

the exception of barges defined by the Abandoned Barge Act, however, there are no federal laws

that make abandonment of a vessel in U.S. waters illegal. Since vessels at the end of their service

life can cost more to maintain than can be gained from their operation, such vessels are prime for

abandonment. Once abandoned, a vessel becomes a community nuisance, a physical threat to the

public – especially children who may climb aboard, and often an environmental or public health

threat due to oil and chemicals onboard. Abandoned vessels have historically been used as

“midnight dumping” sites for used oil and hazardous materials, which increases the danger to

community residents, wildlife, and the environment. Vessel owners that are non-U.S. citizens or

who enter bankruptcy can be difficult to locate and to compel to be responsible for their vessel. Due

to these issues and the large number of authorities involved, the removal/destruction of an

abandoned vessel is often a complex undertaking. Vessel removal or destruction may be an

appropriate response activity under the FWPCA or CERCLA or may be authorized if the vessel is an

obstruction to navigation. Federal On Scene Coordinators are encouraged to use this vessel

removal/destruction process when appropriate.

3. Directive Affected. None.

4. Discussion.

a. Authorities.

(1) The following authorities may be used under their specific circumstances to remove or

destroy a vessel:

(a) Abandon Barge Act –

(b) Intervention on the High Seas Act –

(c) 33 CFR 245

(d) CERCLA

(e) FWPCA

(2) Vessels may be removed or destroyed for the following reasons under the below listed

authority:

(a) Vessel poses an obstruction or hazard to navigation – 33 CFR 245.

(b) Vessel is discharging or is a [substantial] threat to discharge oil or a hazardous substance

– FWPCA or CERCLA or IHSA.

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(3) Vessels posing an obstruction or hazard to navigation can be removed and/or destroyed by

the U.S. Army Corps of Engineers (USACE). The District Engineer for the USACE may

conduct emergency and non-emergency vessel removal. Prior to USACE action, the vessel

must be declared abandoned per 33 CFR 245.45. Vessels removed or destroyed under 33

CFR 245 do not need Commandant approval and may be handled as a matter between the

Captain of the Port and the District Engineer. For further discussion of removal or

destruction under the obstruction or hazard to navigation, see reference (e), 33 CFR 245, and

reference (k), DOA/USCG MOA in MSM Volume X.

(4) Removal and destruction actions are most commonly requested under the Federal Water

Pollution Control Act (FWPCA) (33 U.S.C. 1321), or the Comprehensive Environmental

Response, Compensation, and Liability Act (CERCLA) (42 U.S.C. 9601). Vessels may be

removed or destroyed under either act if the vessel is discharging or posing a threat to

discharge oil or a hazardous substance. This process can not be used for vessels that are

simply an eyesore or a community nuisance.

(5) The Commandant must approve any vessel destruction or removal conducted under FWPCA

or CERCLA authority. The request process is detailed in paragraph 5. Because a vessel

removal/destruction can subject the USCG to liabilities, Commandant approval is essential.

For example, additional parties besides the owner/operator may hold legal claims on the

vessel or cargo. Questions regarding whether or not Commandant authority is required shall

be addressed to the appropriate district legal office.

(6) In addition to the authorities listed above, state and local governments may also have

established authority to remove and/or destroy abandoned property that can include vessels.

State and local government regulations governing abandoned property may allow for an

expedient disposal of an abandoned vessel that may otherwise not fit the criteria for removal

or destruction under FWPCA, CERCLA, or 33 CFR 245. Coordination with state and local

officials is advised to resolve such situations.

b. Abandonment.

(1) For the purpose of removal or destruction of vessels under the FWPCA or CERCLA, an

abandoned vessel is defined under COMDTINST M16465.43 as any craft designed for

navigation that has been moored, stranded, wrecked, sunk, or left unattended for longer than

45 days. A vessel is not abandoned if it is on private property with the permission of the

owner. The above definition of abandoned should not be construed as affecting any legal

rights or liabilities with respect to the vessel.

(2) Prior to removal or destruction, the FOSC must ensure that a search for an owner or operator

has been conducted. If an owner/operator can be identified and contacted, he/she must be

provided a reasonable opportunity to correct any vessel deficiencies. Should an

owner/operator fail to correct any deficiencies within a reasonable timeframe as established

by the FOSC, the FOSC can take actions to mitigate the threat or potential threat. The FOSC

must notify the owner/operator (if known) in writing of the FOSC’s intent to remove and/or

destroy the vessel before initiating a destruction/removal request.

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(3) When an owner cannot be identified or contacted, a vessel may be established as abandoned

by following the guidance in reference (h). Actions to establish abandonment include using

announcements via a notice to mariners and publication of a notice in an official journal of

the county where the vessel is located. A vessel does not have to be declared abandoned

prior to removal or destruction. If time allows, however, establishment of abandonment per

reference (h) shall be followed. The FOSC shall also consult with their district legal office

regarding any removal and/or destruction action to ensure all legal issues are addressed.

(4) Other parties may also have a financial interest or specific rights relating to a vessel

abandoned by the owner or operator. Financial institutions, cargo owners, lien holders,

investors, and others may have an interest in the vessel. These parties, in addition to having

legal rights regarding the vessel, may be able to compel the owner or operator to action or

take their own legal actions to ensure the vessel does not remain abandoned. FOSC’s, if time

allows, should seek out and engage these parties for any abandoned vessel.

c. Ocean Dumping.

(1) The dumping of material into U.S. waters, including vessels, is regulated by 33 U.S.C. 1401,

and requires an EPA permit. The EPA issues three types of ocean dumping permits that are

relevant to vessel destruction and include general, emergency, and reef program permits.

General permits are normally issued for disposal of vessels at sea. Requests for disposal can

be simple letter requests that note such items as the object(s) for disposal, location,

timeframe, and standard of cleanliness. Under a general permit, vessels are to be disposed of

in designated disposal areas that are at least 300 feet deep and beyond 12 nautical miles from

shore. The EPA representative to the Regional Response Team (RRT) may be helpful in

assisting the FOSC to process an ocean dumping request. For charting purposes, NOAA

must also be informed and provided with information regarding any ocean dumping actions.

(2) For particularly urgent situations, the EPA issues emergency dumping permits under 40 CFR

222.3. The EPA Administrator may issue emergency permits for materials, which pose an

unacceptable risk to human health, and there are no other feasible solutions. Any vessel

dumped under this permit type should be cleaned as best possible, and if sunk within three

nautical miles from shore, the appropriate state agency must be consulted.

(3) Reef program dumping is also an option for some smaller sized vessels. Under this program,

a vessel can be sunk in relatively shallow waters in order to establish habitat for marine

organisms and opportunities for recreational divers. As reef dumping occurs within state

waters, reef program permits are issued by the appropriate state agency. Vessels sunk under

the reef program have high standards for cleanliness and safety due to their closer proximity

to shore. See Marine Safety Manual Volume IX for additional information on ocean

dumping.

d. Intervention.

(1) Intervention is broadly defined as “any detrimental action taken against the interest of a

vessel or its cargo without the consent of the vessel’s owner or operator”. Intervention on

foreign vessels is used when the owner or operator is uncooperative and taking no action, or

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taking insufficient or unsatisfactory actions. Interventions taken against vessels located

beyond the territorial seas are authorized under the U.S. Intervention on the High Seas Act

(IHSA). IHSA authority allows for actions, including removal and destruction, to be taken in

regards to foreign vessels on the high seas when pollution from the vessel threatens grave

and imminent danger to U.S. coastline or interests. Coast Guard guidance on intervention is

provided in Volume IX of the Marine Safety Manual.

(2) For foreign flagged vessels, a statement of no objection must be obtained from the flag state

as part of the destruction process. Efforts to obtain such a statement, however, should not be

allowed to hold up the removal or destruction process. Crew conditions (lack of food,

freshwater, or sanitary conditions) should be resolved via local humanitarian organization.

The Oil Spill Liability Trust Fund (OSLTF) and the CERCLA fund may not be used for such

purposes.

e. U.S. Navy & MARAD Artificial Reef Program. An important but separate program involved

with vessel disposal is the U.S. Navy and the Department of Transportation’s Maritime

Administration (MARAD) Artificial Reef Program. This program is designed to dispose of

obsolete vessels within the U.S. Navy or MARAD fleet. The title of an obsolete vessel is passed

from the federal government to a state, territorial, or local government that uses the vessel as an

artificial reef. The artificial reef is used mainly for fish habitat or as sites for recreational divers.

MARAD awards the obsolete vessel to a non-federal government via their permitting process.

Vessels are awarded in an as-is, where-is basis. The government receiving the vessel is

responsible for all cleaning, transportation, sinking, and other associated costs. Federal agencies

involved in this process include MARAD, U.S. Navy, U.S. Coast Guard, EPA, U.S. Army Corps

of Engineers, DOI, and NOAA. The receiving government, as part of their application, must

also be issued a Clean Water Act Section 404 permit from the U.S. Army Corps for the intended

reef project. U.S. Coast Guard involvement in the permit process normally consist of a review of

the permit by the field or district office responsible for the area where the vessel is to be sunk.

Questions on this process should be addressed to USCG Headquarters (G-MOR-3).

5. Request Process.

a. Overview.

(1) The Federal On-Scene Coordinator (FOSC) makes the initial determination of whether a

vessel should be removed or destroyed, but only the Commandant (G-C) may authorize such

action. Field preparation of a request will normally include involvement of the EPA

Regional Response Team representative, application for an EPA Ocean Dumping Permit, and

consultation and review by the district legal office (dl). Consultation with the National

Pollution Funds Center (NPFC) is required and the NPFC must agree that the proposed

action is consistent with policies regarding use of the Oil Spill Liability Trust Fund (OSLTF)

and/or the CERCLA fund.

(2) Units requesting Commandant approval for a vessel removal or destruction request shall

submit a memorandum or message request through their chain of command to the

Commandant via the Coast Guard Headquarters Command Center (phone number 800 323-

7233). The request shall receive District (m) and Area (m) endorsements prior to submission

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to Coast Guard Headquarters. The Command Center will then coordinate the review process

and disseminate the request concurrently to all Headquarters offices. NPFC, G-MOC, G-

MOR, G-MWP, and G-LMI will provide review of the submission for consistency prior to

G-M submission to G-C. The Command Center will provide the final status of the request

back to the FOSC in the most expeditious manner.

(3) The request must articulate and document the factual basis behind the action requested. The

option of cleaning a vessel to remove the pollution threat without removal or destruction

must be considered and discussed within the request. Removal or destruction is only

authorized when such action is undertaken to ensure effective and immediate removal of a

discharge or threat of a discharge into the environment, or if the vessel presents a substantial

threat to public health and welfare.

b. Submission Request Elements. Requests submitted for vessel removal and/or destruction shall

follow the following format:

1. Purpose

2. Vessel Condition and Background

a. Vessel Description, Condition, Physical Location

b. Oil and Hazardous Materials onboard and spill/release or threat of

c. Cleanup Actions to date

d. Vessel History (if applies)

e. Pictures, Maps, and other Graphics

3. Threats to Public Health or Welfare or the Environment

4. Proposed and Alternative Actions

5. Expected Impact Should Action be Delayed or Not Taken

6. Additional issues (if any)

7. Enforcement Actions Taken

c. Description of Request Elements. The following provides a description of request elements to be

used in a vessel removal and/or destruction request.

1. Purpose – The purpose statement should indicate the action being requested and a

brief summary of situation.

2. Vessel Condition and Background

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a. Vessel Description – Describe the vessel including name, official number, flag

state, owner or operator, last port of call.

Vessel Condition - Describe the vessel’s condition including hull, machinery,

cargo, and presence or lack of appropriate documents or certificates.

Physical Location – Identify and describe the physical location of the vessel –

City, dock/pier, river/bay, nearby environmentally sensitive areas or populations

that may be affected

b. Oil and Hazardous Materials onboard and spill/release or threat of – Identify the

type, amount, and locations of oil and hazardous materials located onboard the

vessel. Describe pathway(s) of past, present, or future spills or releases. Discuss

environmental, weather, or human events that may cause, spread, or accelerate a

spill or release.

Examples:– Active hurricane season is likely to damage vessel and spread pollution.

– Vessel contains ammonia and is readily accessed by children.

c. Cleanup Actions to date – State any cleanup actions taken to date and their effect

at reducing or eliminating existing spills/release or threats of.

d. Vessel History (if applies) – Describe any relevant vessel history, past spills or

releases, use of vessel as a dumping site for oil/hazmat, etc

e. Pictures, Maps, and other Graphics – Refer to attached pictures, diagrams, maps,

and/or sketches if they substantiate the condition or description of the vessel.

3. Threats to Public Health or Welfare or the Environment – Describe how this situation

meets the requirements of a threat to public health or welfare or a threat to the

environment. This information is required for actions under CERCLA and can

provide amplifying information to actions under FWPCA. See National Contingency

Plan section 300.415(b)(2) for additional guidance.

a. Threats to the Environment: Identify and describe either –

(1) Actual or potential exposure of nearby organisms to oil/hazmat.

(2) Actual or potential contamination of sensitive ecosystems.

(3) Bulk storage of oil/hazmat that poses a threat for spill/ release.

(4) Weather or environmental (tide/current/etc.) that may cause spill, release, or

movement of hazmat and/or oil.

(5) Other situations or factors that may pose threats to the environment.

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Examples: – Vessel continues to leak oil that has contaminated nearby wildlife

including seals, shorebirds, and intertidal invertebrates.

– Vessel petroleum products are impacting the sensitive Padre Island

National Seashore including important sea turtle nesting sites.

b. Threats to Public Health or Welfare – Describe any threats to the public health or

welfare.

(1) Actual or potential exposure to nearby populations or food chain.

(2) Actual or potential contamination of drinking water supplies.

(3) Bulk storage of hazardous materials or oil that may pose a threat to nearby

populations.

Examples: – Vessel contains 2,000 pounds of ammonia and is located ¼ mile from

residential population; plume modeling indicates a high probability of

population impact.

– Vessel is leaking petroleum products into the Mississippi River which

serves as the drinking water supply for the city of New Orleans.

4. Proposed and Alternative Actions – Explain the proposed action to be taken and the

alternates considered. Provide a discussion of the pros and cons of each possible

action. Indicate how the proposed action will address the threat to the public health,

welfare, or the environment. The FOSC should consider the threat of pollution posed

by any residual oil or hazardous material that would remain on the vessel if cleanup

operations were not to include removal/disposal, as well as the historical record of the

vessel as a site for illegal dumping and the substantial likelihood that the vessel will

be a site for future illegal dumping. For your proposed action, include a statement

that the NPFC has been briefed and that the NPFC agrees that the proposed action is

an appropriate use of the fund to be used.

Examples: – Vessel hull containing residual contaminates will be pulled from grounding

site and sunk at pre-approved ocean dumping site eliminating further

petroleum, hazardous material, and physical damage by the vessel to this

sensitive ecosystem.

– Vessel will be removed and destroyed to eliminate continued use of the vessel

as an illegal dumping site for oil and hazardous material thereby eliminating

the environmental threat to Baltimore Harbor.

5. Expected Impact Should Action be Delayed or Not Taken – Describe any expected

impacts in the situation should action be delayed or not taken, such as spread of

contamination, increased threats, or the need for additional response actions or

increased costs. Include a worst-case scenario if appropriate.

Examples: – Vessel oil and hazardous materials are likely to be spilled/released into the

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environment unless immediate action is taken to mitigate the threat.

– Delayed action will subject nearby populations to the risk of exposure to an

ammonia release.

6. Additional Issues (if any) – Describe any additional issues that are relevant to the

situation. This may include the condition of crew, onboard safety of life issues, cargo

considerations, flag state involvement, etc.

7. Enforcement Actions Taken – List all relevant enforcement action taken to date and

provide copies of all documents. Before the FOSC requests Commandant approval

for removal or destruction of a vessel, the FOSC must first make a concerted effort to

find the vessel’s owner or operator and ensure the owner/operator takes all

appropriate actions. For vessels with an identifiable owner who can be contacted, the

owner shall be notified of any deficiencies via a Notice of Federal Interest, verbal or

written COTP order(s), or Administrative Order(s). A Notice of Federal Assumption

of Response Activities may also be issued for actions to mitigate any threat or

potential threat against an owner who is unresponsive or taking insufficient actions.

For a situation involving an identified but unresponsive owner, prior to requesting

permission for destruction, the owner shall be provided with a USCG letter stating

our intention to destroy/remove their vessel.

For additional information or questions on this process, please contact your district

legal office or G-MOR-3(LCDR Norton).

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6. Example Destruction Request Memorandum

16200

4 Feb 2004

From: J.K. Smith

CG MSO Puget Sound

To: COMDT (G-C)

Thru: (1) CGD THIRTEEN (d)

(2) PACAREA (m)

(3) COMDT (G-OPF)

Subj: REQUEST FOR DESTRUCTION OF THE M/V SHEERWATER (6520470) UNDER THE

FWPCA

Ref: (a) COMDTINST M16465.43, Abandoned Vessels

1. In accordance with references (a), I respectfully request permission for the destruction of the M/V

SHEERWATER (6520470) under the authority granted in Title 33, United States Code,

1321(c)(1)(B)(iii). This action is necessary in the opinion of the Federal On Scene Coordinator (FOSC)

as the vessel represents a substantial pollution threat to the navigable waters of the United States.

2. The M/V SHEERWATER is a U.S. flagged, 1962 steel hull fishing vessel with a registered length of

148 feet and 256 gross tons. The vessel has inoperable propulsion and electrical units and has remained

moored inactive at its present location at the Concecio Fish house for the last four years. There is no

identifiable owner or operator. MSO personnel have been unable to locate any current information

regarding the last known owner/operator. The vessel is in a significant state of disrepair, with poor

watertight integrity that allows the vessel to slowly take on water. The vessel has no valid

documents/certificates. The vessel is physically located at Concecio Fish house dock in the Puyallup

River in the port of Tacoma, Washington. Nearby environmentally sensitive areas include the Puyallup

River, Point Defiance Shoreline, Quartermaster Harbor, and Puget Sound.

3. The vessel contains an estimated 400 gallons of diesel and 50 gallons of lube oil located in the

vessels engine room. The vessel’s refrigeration system holds an estimated 200 pounds of Freon. Fifteen

gallons of oil based paint and five gallons of solvent are located in the vessel’s forward locker. The

vessel also contains an estimated 850 gallons of waste oil located in the bilge which has been dumped

there since the vessel was last checked by MSO personnel three months ago. The presence of additional

oil aboard the vessel indicates that the vessel is now being used for illegal dumping of waste oil. Due to

the vessel’s poor watertight integrity, a light oil sheen is visible around the hull of the vessel. Without

response action the vessel is likely to sink in the near future and spill all oil contained onboard. With

the approaching winter season and associated storms, the increased wave action will further compromise

the vessel’s watertight integrity. No cleanup actions have been conducted on the vessel to date. The

vessel has no relevant spill history. Vessel photographs and the charted located are included as

attachments.

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4. The M/V SHEERWATER’s poor watertight integrity, significant volume of waste oil onboard, and

location nearby environmentally sensitive areas represents a substantial pollution threat to the

environment and the waters of the United States. If spilled, the oil onboard the M/V SHEERWATER

would impact the annual migration of Puyallup River Smelt, and impact threatened Snowy Plovers on

Point Defiance, and endangered marine mammals in Puget Sound. In addition, the sensitive rocky

intertidal ecosystems of Quartermaster Harbor would be damaged. Actual or threatened spills of oil or

releases of hazardous materials from this vessel, if not addressed by implementing the response action

selected in this request, may present an imminent and substantial endangerment to public health, or

welfare, or the environment.

5. The preferred response action for the M/V SHEERWATER is to remove the oil and hazardous

materials onboard via cleanup contractor and have the vessel towed to an EPA approved disposal site 12

miles offshore in the Pacific Ocean. An EPA Ocean Dumping Permit has been requested and approval

is expected shortly. The NPFC Case Officer has been briefed and agrees that disposal of this vessel is

consistent with use of the OSLTF. While disposal of the vessel offshore is more expensive, it will

assure that the vessel does not continue to be used as an illegal dumping site. An alternative action is to

remove the available oil and hazardous material onboard and leave the vessel in its present location.

This action would be considerably less costly but would not remove the threat posed by illegal dumping

and would allow residual oil to damage the sensitive ecosystem around the vessel.

6. Should the proposed response action not be taken or be delayed, the vessel’s condition will continue

to decline and will result in an eventual oil spill of approximately 1300 gallons. Tidal action during

such a spill will likely spread the oil to the environmentally sensitive area and species previously noted.

Cleaning such an oil spill will be considerably more costly and time consuming than responding to oil

contained completely within the vessel.

7. There are no additional issues or enforcement actions taken regarding this vessel.

8. Thank you for your consideration of this very pressing matter. If you need any further information,

please contact my Port Operations Department Chief, LCDR John Lockly, at (808) 422-1622 or (902)

867-5309 after hours.

#

04/29/2005 11

9760 Guidance for Transitioning On-scene Coordinator Responsibilities from the Coast Guard to the EnvironmentalProtection Agency

IntroductionThe Coast Guard and Environmental Protection Agency can request transferring On-Scene Coordinator (OSC) responsibilities to the other agency for releases and/or discharges which occur within its zone.

PurposeTo ensure a consistent and orderly transfer of On-Scene Coordinator’s (OSC) responsibility and authority from Commanding Officer Sector Delaware Bay to the Environmental Protection Agency Regions II or III.

Circumstances when the Coast Guard can Transfer OSC to the EPA The most common circumstances in which the Coast Guard OSC would transfer OSC responsibilities to the EPA for action are if:

The release originates from a Hazardous Waste Management Facility. The release does not require an immediate removal action A time critical response that evolves into or is determined to be a remediation action as a result of a site assessment A removal has been secured before cleanup is complete. The Coast Guard OSC should consult with the EPA regional officials and affected state to discuss adding the site to the National Priorities List for further cleanup Coast Guard policy requires that removal be secured when prompt action is no longer necessary and substantial remediation methods must be used to completely remove the remaining contamination.

When requesting a transfer of the OSC authority a “Memorandum Transferring Federal On-Scene Coordinator Responsibility” shall document the transfer of authority. [Link to example Agreement Section 9761]

Guidance for ensuring a smooth transitionTo ensure that the transfer of OSC responsibilities is conducted in an orderly manner the following steps should be undertaken:

Ensure that the appropriate EPA regional office has been contacted and requested to provide an EPA agency representative to the Incident Command/Unified Command

o The EPA Regional Response Center contact numbers are: Region II 732-548-8730 Region III 215-814-9016

Ensure the EPA Agency Representative is provided with all pertinent incident information. Review guidance in Section 2120 Transfer of Command of the

Base Plan to ensure a smooth transition [Link to Transfer of Command Section 2120]If the incident is complex, discuss with the EPA Agency Representative about placing EPA personnel in Operations and Planning Document decision to Transfer OSC responsibility Ensure that a “Statement of Agreement Transferring Federal On-Scene Coordinator Responsibility” is signed.

9761 Statement of Agreement to Transfer Federal On-Scene Coordinator (OSC) Authority

Between the U.S. Coast Guard (USCG) andU.S. Environmental Protection Agency (EPA) - Region 2/3

This agreement documents the transfer of OSC responsibility for the discharge or release1

at (location): _________________________________________________________________

from (source): ________________________________________________________________

on or about (time): _________________________, (date): ________________ 20___________

and otherwise identified as (case name or number) ___________________________________

This transfer of authority is (check one):

from USCG _____________________ to EPA Region _________________ (Sector Delaware Bay) (Region number)

—OR—

from EPA Region _____________ to USCG _________________________ (Region number) (Sector Delaware Bay)

It is hereby agreed:

That this transfer of responsibilities to the accepting OSC is COMPLETE and will include all associated investigation, cleanup or removal, disposal, public relations, incidental paperwork and filing of required reports.

That this transfer will further remain in effect until such time as the accepting OSC has determined that there is no further danger to the public health or welfare.

That this agreement does not preclude continued mutual support between the Coast Guard and EPA as deemed appropriate for this incident.

___________________________ ______________________________ USCG Captain of the Port (FOSC) EPA OSC/Removal Branch Manager

______________________________ ___________________________ DATE DATE

1 This document is provided as a means, not the sole means, to document exchange of OSC authority.

9762 Sector Delaware Bay Hazmat Incident Report Form MEP (NOTE: attach this form with the NRC Report, Route to MEP Branch)

REPORTING INFORMATION Report Date Incident Date Time Report Taken By

Reporting Party (Person name.) Responsible Party (Name of owner, operator, etc.)

Job Title Job Title

Organization (Company, Home Owner, etc.)DNREC NJDEP PADEP OTHER:

Organization (Company, Home Owner, etc.)

Address Address

Phone Phone

INCIDENT LOCATION VSL/ FAC Name: Waterbody Affected:

Location OF Hazmat Release: (Geographic/ Lat./ Long Street Address):

Topography of Release Area: FLAT HILLS RESIDENTIAL URBAN COMMERCIAL BLDG WATER

PRODUCT INFORMATION (Complete Hazardous Substance Information Sheet)Name of Product Released: Physical State:

SOLID LIQUID GAS Hazard Characteristics of the release:

BiologicaL Corrosivie Flammable Toxic

Exposure Routes: Inhalation Skin Adsorption Ingestion Injection

Odor Threshold _______ PEL _______ IDLH _______ Other Chemical Involved in the Release:

How much has been released (LBS, GALLONS ETC) Concentration of the release (ppm)

Source Source Secured YES NO

QTY released from the source QTY in water

How did the spill occur

Threatened areas (Environmentally sensitive):

Weather : No rain/snow Rain Snow

Winds: _____ DIR _____ SPEED

Skies: OVC Partly Cloudy Scattered

RIVER/SEA Conditions: 0 –1 FT 2 –4 FT

Cleanup conducted Yes No In Progress

Cleanup Contractor: OSRO YES NO

Other Notifications NotifiedOrganization

Yes NoTime Notified Point of Contact

NRC (800) 424-8802 NJDEP 1-877-927-6337 PADEP 1-610-832-6130 DNREC 1-302-739-5072 EPA REG II 1-732-548-8730 EPA REG III 1-215-814-9016 Other:Atlantic Strike Tm 1-609-724-0008

ON SCENE OF INCIDENT LOCATION – EMERGENCY RESPONSEREPORT DIRECTLY TO THE INCIDENT COMMAND POST TO OBTAIN UPDATED INCIDENT STATUS. DO NOT ENTER ANY OTHER AREA.Verify/Obtain the following:

Site Security and Control Site Map

Availability of Emergency Response Plan

Availability of Site Safety Plan Location of nearest hospital/medical facilities Emergency Signals for Evacuation Comms Plan

Establishment of Exclusion Zone (Hot Zone) Establishment of CRZ (Contamination Reduction Zone or Warm Zone)

Decontamination Line

PPE: Level A, Level B, Level C, Level D - Suit and Glove Material: _______________________________

Air Monitoring

Instrumentation/Calibration Location of Air Monitoring/Air Sampling

Monitoring of Residential Community (if applicable)

Current Readings (ppm): Location – Hot Zone __________________ Location - __________________ Location- __________________

Cleanup Method Vacuum Truck

Sorbents Other: ______________________________________________________________________________

Disposal Temporary Storage Final Disposal Location

Hazardous Waste Manifest Completed

POST EMERGENCY RESPONSE Obtain final air monitoring readings

Location of readings Location _____________________ Reading ______________________ Location ______________________ Reading ______________________ Location ______________________ Reading ______________________

Equipment used /latest calibration Who performed readings? ___________________________________________ Who determined incident location is restored to pre-incident conditions

SAFETY NOTES:

1. BE CAUTIOUS OF PRODUCT BEING BOOMED. POTENTIAL VAPOR ACCUMULATION MAY BE AN EXPLOSIVE/TOXIC HAZARD.

9763 Example of a CERCLA Administration OrderCommanding Officer United States Coast Guard PhiladelphiaMarine Safety Office/Group

One Washington Ave Philadelphia, PA 19147 Phone: (215)271-4800 Fax: (215)271-4892

DATE:

Mr. Joe Black One Washington AvePhiladelphia, PA 19147

SUBJ: F/V NAME (OFFICIAL NUMBER, XXXXXX) ADMINISTRATIVE ORDER

Sir:

Pursuant to 42 USC 9606(a), 42 USC 9604(a), and 49 CFR 1.46 (gg), I am authorized, as Coast Guard On-Scene Coordinator, to issue orders as may be necessary to protect the public health and the environment. Consistent with the provisions under 42 USC 9606, I may exercise this authority whenever I have determined that there may be an imminent and substantial endangerment to the public health or welfare or the environment because of an actual orthreatened release of a hazardous substance from a facility.

I have determined that such an endangerment may exist at (location). ["Approximately (amount)of (substance) were released from (source) on or about (time if known, date)." Or "There is a threat of a release of (substance) from (facility)."] Under CERCLA, (substance) is a hazardous substance as defined by 42 USC 9601(14) in a “reportable quantity” identified in 40 CFR 302.4. Because (substance) is (flammable, acutely toxic, etc.), its ["release" or "threatened release"] may present an imminent and substantial endangerment to the public health or welfare or the environment. Among those who may be subjected to such an endangerment are (the waters of ___________, the residents of _________, etc.).

For these reasons, and under the authority referred to above, you are hereby ordered to undertake removal actions as ordered by this letter. Identify in writing, your immediate and future plans regarding the F/V NAME. Your submission shall include:

1. (Removal actions to be taken…)

This administrative order ["becomes effective at (time) on (date)." or "is effective upon your receipt of this order." or "is effective as of (date oral order issued) upon which (OSC representative) of my staff orally ordered you to undertake the foregoing measures."] You mayrequest, either orally or in writing, that I reconsider this order within 48 hours of its issuance. I may be reached for this purpose at (address, phone). If you wish to appeal my decision on reconsideration, or the order itself, you may do so in writing to [address of District Commander (m)] within 15 days of the issuance of the order. Should you believe that the delay inherent in presenting a written appeal would have a substantial adverse impact on you, you may present an oral appeal to the office of the District Commander [telephone number of District Commander

(m)]. However, an oral appeal must be followed within five days by a written appeal, which at a minimum, summarizes the oral

The act of requesting reconsideration or placing an appeal does not stay this order, but reviewing offices have the authority to take such action if they believe circumstances warrant it.

If you willfully fail or refuse to comply with this order, you will be subject to the followingsanction[s]. A fine of not more than $27,500 for each day which failure continues may be imposed under 2 USC 9606(b). [Further, should you be found liable under 42 USC 9607 for costs incurred by the United States in responding to this incident, you may also be found liable for punitive damages for your failure without sufficient cause to provide the responseaction ordered above. The amount of these punitive damages will be at least equal to but no more than three times the amount of those incurred costs. See 42 USC 9607(c)(3)].

In addition to possible penalties for non-compliance with this order, you may be liable under 42 USC 9607(a) for the actual costs incurred by the United States in responding to the ["release” or "release threat"] referred to above. [As (OSC representative) informed you, the Coast Guard has initiated a Federal cleanup because your actions to date have been determined to be unsatisfactory.] Compliance with this order does not alter your liability for government response costs incurred prior to that compliance.

If you have questions concerning this order, contact (POC) at (215) 271-XXXX.

Sincerely,

D. L. SCOT Captain, U. S. Coast Guard Captain of the Port Philadelphia, PA

Received and Acknowledged:

Signature _______________________________

Printed Name____________________________

Position ________________________________

Company/Vessel _________________________

Date _____________ Time ________________

*Brackets denote portions of the administrative order that vary with the circumstances of the incident and of the issuance of the administrative order. The OSC tailors these portions of the order to suit the situation before him.

2

1 Last Updated: January 2019

Delaware Bay Area Committee Charter

1. Purpose and Mission

1.1. The Delaware Bay Area Committee, created under the Oil Pollution Act of 1990, is a

component of the National Response System, as established under the National Oil and Hazardous Substances Contingency Plan (NCP). The Area Committee complements the National Preparedness System as defined by the Department of Homeland Security (DHS), by facilitating preparedness efforts of the “whole community” to promote and strengthen the National Preparedness mission areas of Prevention, Protection, Mitigation, Response, and Recovery. The Area Committee prepares an Area Contingency Plan (ACP) for their area, under the direction of the Federal On-Scene Coordinator (FOSC) and in conjunction with the Regional Response Teams (RRT), National Strike Force, State Emergency Response Commissions (SERCs), Local Emergency Planning Committees (LEPCs), the District Response Advisory Team and Preparedness Staff, Scientific Support Coordinator, and other stakeholders. The Area Committee also promotes affirmative conservation of threatened and endangered species and historical/cultural resources, in accordance with applicable law. The Area Committee’s Executive Steering Committee (ESC) performs strategic oversight and provides direction for fulfillment of Area Committee missions and initiatives. The Executive Steering Committee (ESC) will focus their efforts on strengthening public-private preparation and response partnerships and pre-planning; engaging stakeholders; maintaining and improving the ACP, including Geographic Response Strategies; and setting strategic priorities and work plans for training, exercises, and/or other preparedness initiatives.

2. Composition

2.1. Per the Coast Guard Marine Environmental Response Manual, COMDTINST

M16000.14(series), broad Area Committee representation provides for effective spill response planning and preparedness. Appendix A of the Marine Environmental Response Manual contains a list of agencies for potential inclusion on the Area Committee.

2.2. The ESC will function as a representational team of government, non-government

organizations (NGO), and members of the private sector. This team has a shared role in preparedness and response activities within Coastal Zone, as defined by the 1997 Coast Guard/EPA Memorandum of Understanding and ACP, within Sector Delaware Bay’s Captain of the Port (COTP) area of responsibility, as defined by Title 33 of the Code of Federal Regulations (CFR) part 3.25.

2.3. The Commander, Coast Guard Sector Delaware Bay, serves as the FOSC in the Coastal

Zone, and is the Chairman of the ESC and the Area Committee. The FOSC, in consultation with the state agency Area Committee representatives from New Jersey,


Delaware, and Pennsylvania, designates a State co-chairman to serve on an annual basis from January 1 through December 31. The charter members of the ESC represent a broad spectrum of interests, expertise, and jurisdictions from the COTP zone to provide for effective contingency response planning and preparedness. The default composition of the ESC should include the following:

ESC Appointed Permanent Members ESC At-Large Representatives

USCG, Federal On-Scene Coordinator Oil Spill Response Organization (OSRO) Rep NJ State Representative Wildlife Response/Rehabilitation NGO DE State Representative Estuary/Water Environmental Quality NGO PA State Representative NOAA DOI / USFWS Representative(s) US Army Corp of Engineers EPA Regions 2 and 3 (observers)

Industry Technical Specialist(s): Vessel Industry Technical Specialist: Facility Industry Technical Specialist: Pipeline Industry Technical Specialist: Rail Local Emergency Preparedness Committee

(LEPC) Rep Sub Committee Chair(s)

Table 1

2.4. In accordance with Coast Guard Marine Environmental Response Manual, COMDTINST M16000.14(series), the FOSC will designate in writing all Appointed Permanent Executive Committee members. These members will serve indefinitely until a replacement is appointed. In coordination with ESC members, the FOSC will invite At-Large Representatives to participate on the ESC for a term of three years. The ESC may solicit a particular individual to fill an At-Large position based on a specific and desirable skill set or experience, or solicit applicants from the General Members of the Area Committee. If a pool of potential candidates for a particular position is desired, a solicitation will be advertised electronically to the Area Committee general membership, and verbally at an Area Committee general members meeting. Applicants will be asked to provide a resume and/or letter of interest to the ESC, via the Executive Secretary, by a set deadline. The ESC will decide on the method for filling a particular position (i.e. targeted individual outreach or solicitation for candidates) by majority vote, and in accordance with paragraphs 5 and 6 of this Charter. There is no limit to the amount of sequential terms that At-Large Representatives may serve. However, At-Large positions should be re-solicited from within the Area Committee upon vacancy or end of term so that the ESC may consider best qualified individuals to serve in respective roles.

3. Roles and Responsibilities

3.1. FOSC: The Commander, Coast Guard Sector Delaware Bay is the FOSC, and serves as

the Chair of the ESC and Area Committee. In the absence of the Sector Commander, the Deputy Sector Commander will serve as Chair. The FOSC is ultimately responsible for ensuring the ESC and Area Committee fulfills its mission and purpose and adheres to the terms of this Charter. The FOSC or his/her designee will communicate ESC and


Area Committee business or issues, as deemed appropriate, up the Coast Guard chain of command. The FOSC will ensure continuing USCG administrative and logistical support of the ESC and Area Committee by appointing an Executive Secretary.

3.2. Executive Secretary: The Civilian Contingency Preparedness Specialist on Sector

Delaware Bay’s Contingency Planning Staff serves as the Area Committee and ESC Executive Secretary. The Executive Secretary is a non-voting member responsible for administrative and logistical support of the ESC and Area Committee, including but not limited to: coordinating Area Committee and ESC meetings, formatting/disseminating meeting agendas and minutes, completing the Area Committee’s Annual Report, managing appointment letters, and other tasks assigned by the FOSC and/or Co-Chair.

3.3. ESC and Area Committee Co-Chair: The Co-Chair shall be a State representative

(normally from the respective states’ environmental protection/response agency and/or a State On-Scene Coordinator) from New Jersey, Delaware, or Pennsylvania who serves a one-year term. The Co-Chair position will rotate between the three state representatives, turning over annually on 1 January (PA 2018, DE 2019, NJ 2020, and so on). The Co-Chair is responsible for developing or recommending meeting agenda topics, and will personally facilitate ESC meetings during their time as Co-Chair. Additionally, the Co-Chair will assist in providing a summary of Area Committee initiatives and accomplishments from the previous year to the Executive Secretary annually in January for inclusion in the Area Committee Annual Report. The Co-Chair shall ensure that the ESC and Area Committee operate in accordance with this Charter and other applicable policy/guidance. The Executive Secretary will advise and assist the Co-Chair in the performance of these duties.

3.4. ESC Members: Sector Delaware Bay ESC members (Appointed and At-Large) will

represent their entity and/or stakeholder group in support of the Area Committee’s mission and purpose. Appointed and At-Large members may designate an alternate to represent on their behalf during ESC meetings, should the appointed or At-Large member be unavailable. ESC members should weigh in on and/or vote upon strategic issues, projects, or initiatives, examine or research particular issues within their areas of expertise, develop recommendations for action, and assist with the development of topical areas of focus for Area Committee meetings/activities.

3.5. Enclosure (1) contains a complete list and descriptions of ESC representative positions. 3.6. General Area Committee Members: The FOSC, in consultation with ESC members,

allows port stakeholders to participate in the Area Committee and its activities. These port stakeholders are referred to as general members. All general members must conform to all applicable requirements, procedures, and protocols for Area Committee activities. General members may assist the ESC and Area Committee individually or as representatives of the organizations with which they are affiliated, and may include, but are not limited to, subject matter experts whose input is necessary in the development of the ACP or other activities. General members may participate in the


activities of sub-committees and work groups. General members are representative of federal, state, tribal, territorial, and local agencies; non-government organizations, marine industry; and other port stakeholders. Representatives for each aspect of the ACP, and those charged with its regulation and/or management, are encouraged to participate.

General Area Committee members are responsible for, but not limited to:

Recommending ACP enhancement strategies that are realistic and commensurate with expected risks including plans, practices, exercises and procedures to safely respond to, mitigate the effects of, and recover from environmental incidents;

Assisting the ESC and Area Committee in reviewing and updating the ACP; Participating in exercising of the ACP; Promoting inter-agency collaboration and preparedness; and Keeping abreast of, and sharing, “best practices” that may be of value to the Area

Committee.

3.7. Sub-committees and Workgroups: Additional standing sub-committees and/or workgroups may be established upon approval of the ESC. The ESC will determine membership and/or target audience of such sub-committees or workgroups, unless otherwise established via applicable Charter for the sub-committee or workgroup. ESC members may be asked to contribute personnel, resources, or leadership to support sub-committee or workgroup activities. As of the writing of this Charter, the Marine Firefighting Sub-Committee is a standing sub-committee of the Area Committee, and is established and administered in accordance with its Charter (enclosure 2).

4. Meetings

4.1 There are three types of meetings: ESC meetings, Area Committee meetings, and Sub-

Committee/Workgroup meetings. ESC meetings shall occur at least twice annually, but may be held quarterly at the discretion of the FOSC and ESC. In accordance with Coast Guard policy, Area Committee General Member Meetings shall occur at least twice annually. However, Delaware Bay Area Committee meetings and Executive Steering Committee meetings generally occur quarterly. Sub-committee and/or Working Group meetings are held as needed.

4.2 Area Committee meetings are held to share information relevant to the mission and

purpose of the Area Committee, enable members to introduce topics, receive updates on projects, and conduct such business as deemed necessary and appropriate.

4.3 The Executive Secretary is responsible for communicating the dates of meetings as far

in advance as practicable to the Area Committee membership in order to encourage maximum attendance. The Executive Secretary will disseminate agendas for ESC and Area Committee General Members Meetings no later than five working days prior to the meeting.


4.4 ESC meetings are held to discuss and provide strategic direction, make recommendations, and to review and vote on actions, projects, and/or tasks raised by the general membership or other ESC members. Additionally, ESC meetings are used to monitor the progress of the various projects and tasking, provide such guidance as may be necessary to effectively and efficiently carry out those projects and tasking, and carry out the functions of the ESC. Special Meetings may be conducted to address topics of a unique or time critical nature with as much notice given to ESC member as practicable. Special meetings may be conducted remotely if appropriate (i.e. conference call).

4.5 Meeting Rules and Administration: Robert’s Rules of Order will guide the manner in

which the FOSC and Co-Chair conduct ESC and Area Committee meetings. At a minimum, minutes shall include the date of the meeting, the list of attendees, a synopsis of items discussed and any recommendations, future action items, or accomplishments. The Executive Secretary will draft minutes from ESC and Area Committee meetings within 15 business days after the conclusion of the meeting, and disseminate to the ESC when completed.

4.6 All ESC meetings are closed to the general membership and public unless authorized by

the FOSC. Requests by the general membership and public to attend ESC meetings may be submitted through the Executive Secretary. Members of the general public wishing to attend an Area Committee meeting will coordinate through the Executive Secretary. All guests shall be directed/introduced to the Executive Secretary for check-in prior to the start of the meeting.

5. Voting

5.1. Area Committee Meetings. No formal voting is conducted at a general membership

meeting. This meeting is for information sharing only.

5.2. ESC Meetings. At the discretion of the FOSC, Co-Chair, or ESC membership, motions will be introduced and voted upon. Motions receiving a majority vote of a duly constituted quorum of the ESC membership shall be adopted, and recorded in the meeting minutes. Appointed and At-Large ESC members will receive one vote (note: Representatives of EPA Regions 2 and 3 are observers and do not vote). Designated alternates may only vote when the ESC member they represent is absent. A duly constituted quorum is established when a simple majority of the ESC membership is represented in person and/or telephonically.

5.3. Voting may be conducted via teleconference or electronically on a case by case basis.

6. Compensation

6.1 ESC and Area Committee members do not receive reimbursement of any kind from the

Coast Guard.

Representative Notes Voting Status Appointed or At

LargeType

USCG, SDB - Federal On Scene Coordinator

The Commander, Coast Guard Sector Delaware Bay is the FOSC, and is the Chair of the ESC and Area Committee. In the absence of, or by direction of the Sector Commander, the Deputy Sector Commander will serve as an Alternate FOSC.

Yes N/A Indefinite

Executive Secretary

The Executive Secretary is a Coast Guard member appointed by the FOSC and is a non-voting member of the ESC. The Executive Secretary will be responsible for administrative and logistical support of the ESC and Area Committee, including coordinating meetings, ensuring adequate record keeping, and other tasks assigned by the FOSC or Co-Chair.

No N/A Indefinite

PA State Representative

This representative is appointed by the FOSC to serve on the Area Committee and Executive Steering Committee. This is typically a State On Scene Coordinator (SOSC), or representative of the State's environmental response/protection agency. This member will represent the interests and concerns of his or her State. Duties include but are not limited to reviewing and updating the ACP, helping the Executive Steering Committee identify and work on strategic issues, assisting with exercise design and execution. Other state representatives may attend meetings with, or in place of, the primary state representative. Regardless of the number of representatives attending a meeting, PA gets a single vote.

Yes Appointed Indefinite

DE State Representative

This representative is appointed by the FOSC to serve on the Area Committee and Executive Steering Committee. This is typically a State On Scene Coordinator (SOSC), or representative of the State's environmental response/protection agency. This member will represent the interests and concerns of his or her State. Duties include but are not limited to reviewing and updating the ACP, helping the Executive Steering Committee identify and work on strategic issues, assisting with exercise design and execution. Other state representatives may attend meetings with or in place of the primary state representative. Regardless of the number of representatives attending a meeting, DE gets a single vote.


NJ State Representative

This representative is appointed by the FOSC to serve on the Area Committee and Executive Steering Committee. This is typically a State On Scene Coordinator (SOSC), or representative of the State's environmental response/protection agency. This member will represent the interests and concerns of his or her State. Duties include but are not limited to reviewing and updating the ACP, helping the Executive Steering Committee identify and work on strategic issues, assisting with exercise design and execution. Other state representatives may attend meetings with or in place of the primary state representative. Regardless of the number of representatives attending a meeting, NJ gets a single vote.


US Army Corps or Engineers

This is a seat that is filled by a representative of the Army Corps of Engineers as the USACE has equipment and or responsibilities to maintain the federal channel. If the primary Representative is not available, another employee of USACE attends meetings. Regardless of the number of representatives attending a meeting, USACE gets a single vote.


Enclosure (1)


LargeType

Dept. of the Interior

This is a seat filled by a representative of the Department of The Interior as the DOI has responsibilities to protect and care for flora and fauna. The DOI representative has connections to USFWS field experts and Wildlife Refuge Managers in the area. Duties include, but are not limited to, reviewing and updating the ACP, helping design and participate in exercises, and participate in spill responses. Regardless of the number of representatives attending a meeting, DOI gets a single vote.


USFWS

This is a permanent seat filled by a USFWS Representative. The position is a technical expert. Duties are similar to other positions. The representative is to help maintain the ACP, help design exercises, and advise the FOSC of wildlife concerns/considerations during pre-planning and during spill responses. This is a non-voting seat if DOI Representative is attendance at the ESC meeting. There is not an alternate for this position.


NOAA

This is a permanent seat. The assigned Scientific Support Coordinator for the Sector fills the NOAA representative seat. The NOAA representative helps prepare responders for a spill response and offer technical assistance to the USCG during a spill. There is no alternate for this seat. Regardless of the number of representatives attending a meeting, NOAA gets a single vote.


EPA II

This is a permanent advisory seat. As such, the agency does not vote on Area Committee business. The EPA representative from Region II advises the ESC and AC on environmental issues affecting the Coastal Zone. Duties include, but are not limited to, reviewing and updating the ACP,and helping design and participate in exercises.

No N/A (Observer) Indefinite

EPA III

This is a permanent advisory seat. As such, the agency does not vote on Area Committee business. The EPA representative from Region III advises the ESC and AC on environmental issues affecting the Coastal Zone. Duties include, but are not limited to, reviewing and updating the ACP,and helping design and participate in exercises.

No N/A (Observer) Indefinite

Oil Spill Removal Organizations

This seat represents the interests, capabilities, and concerns of the Oil Spill Removal Organizations (OSRO). The representative helps keep the ESC/AC informed of recent OSRO activities and capabilities. Because Delaware Bay and River Co-operative either hires other OSROs or works closely with other Co-ops, it has been a practice that the President of the DBRC would fill this seat. When the President of DBRC is not available, another employee of DBRC fills in for the President.

Yes At Large Term

Wildlife Response/Rehabilitation NGO

The Wildlife Resposne/Rehabilitation NGO position will represent the interests, capabilities, and concerns of wildlife response and/or rehabilitation. This individual should be from an established entity with wildlife research, response, and rehabilitation in their core missions. The organization should also have a program and/or expertise for the use of volunteers, with a well developed volunteer training program. The designated representative may send an altenate with similar qualifications.

Yes At Large Term


LargeType

Estuary/Water Environmental Quality NGO

The Estuary/Water Environmental Quality NGO position will represent a research, scientific, and/or special interest in the maritime environment. The desired area of expertise for this position may be determined by the ESC based upon risk areas and/or areas of focus within the FOSC zone (i.e. Bay and River estuary, coastal, etc). This representative may help review and update portions of the ACP and help design and participate in exercises.

Yes At Large Term

Industry Technical Specialist: Vessel

The Industry Technical Specialist for Vessels will provide subject matter expertise for vessels and/or cargos (particularly oil/hazmat) operating within the port. This individual should have knowledge/experience with vessel response plans, and higher risk vessels/cargos operating in the port. This representative should also be well-versed in current operations, trends, and future outlook for port/vessel/cargo industry operations. This representative may help review and update portions of the ACP and help design and participate in exercises.

Yes At Large Term

Industry Technical Specialist: Facility

The Industry Technical Specialist for Facilities will represent regulated facility Operations & Emergency Response. Preferred background/experience includes facility emergency response planning/operations, and safety/environmental health, with an emphasis on higher risk/higher consequence facilities in the port (i.e. oil, refining, and/or chemical handling facilities, etc). This representative may help review and update portions of the ACP and help design and participate in exercises.

Yes At Large Term

Industry Technical Specialist: Pipeline

The Industry Technical Specialist for Pipelines will represent Pipeline operations, technical expertise, industry points of contact, and emergency response planning for pipelines within the FOSC zone. The representative could be a permanent or ad-hoc at-large seat for ESC business, at the ESC's discretion. This representative may help review and update portions of the ACP and help design and participate in exercises.

Yes At Large Term

Industry Technical Specialist: Rail

The Industry Technical Specialist for Rail will represent rail industry operations, technical expertise, industry points of contact, and emergency response planning, for rail operations within the FOSC zone. The representative will be able to provide insights into rail/cargo operations/trends within the zone, particularly those operations on rails with a water nexus. The representive will also be able to help the ESC/Area Commitee periodically review/update geographic response stategies for rail crossings, and linkage to rail emergency resposne plans, as applicable. The representative could be a permanent or ad-hoc at-large seat for ESC business, at the ESC's discretion. This representative may help review and update portions of the ACP and help design and participate in exercises.

Yes At Large Term

Local Emergency Planning Committee Rep

This postion will be solicited/selected from one of the LEPCs having a maritime nexus within the FOSC zone. This representative could be on a rotating basis, or specifically sought/invited to participate for a term based on a targetted/desired segment of the zone to help facilitate greater interaction/involvment with local LEPC(s), sharing of information, de-confliction, and partnership/collaboration opportunities for pre-planning and exercises.

Yes At Large Term

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Delaware River and Bay Fireboat Emergency Preparedness Initiative Last Updated: 12 March 2019

Background:

In 2018, Sector Delaware Bay chartered a new Marine Firefighting Subcommittee of the Area Committee, committed to supporting the National Preparedness Goal by focusing marine fire preparedness efforts on protection, mitigation, response, and recovery missions and capabilities. Primary goals and objectives of the subcommittee include: strengthening pre-incident preparedness through collaboration, training, information sharing, and partnership building/mutual aid opportunities; updating and regularly validating the Marine Firefighting Annex of the Area Contingency Plan; and providing an avenue by which the COTP/FOSC and/or local jurisdictions can assemble/leverage timely consultation and expertise during an incident.

The subcommittee has functionally evolved into to two primary areas of expertise and focus:

(1) Municipal jurisdictions that operate fireboats on the river and bay (a.k.a “fireboats”); (2) Shipboard firefighting/salvage.

The Area Contingency Plan’s Marine Firefighting Annex aims to link both of these subject/specialty areas together. Both aspects are critical to the safe and effective response to - and timely recovery from - a major marine fire on a vessel or waterfront facility in the Delaware River or Bay.

Fireboats and Inter-agency Coordination:

Twelve jurisdictions along the Delaware River or Bay in New Jersey, Pennsylvania, and Delaware operate 13 fireboats:

(3) fireboats are positioned in PA state waters. (7) fireboats are positioned in DE state waters (6 of which are operated by volunteer fire depts). (3) fireboats are positioned in NJ state waters (1 of which is operated by a volunteer fire dept). (2) of the 13 fireboats are Type 1 Fireboats1 with 5,000 gallon per minute (GPM) pumping capacity and additional/specialized equipment/capabilities: (Philadelphia Fire Dept INDEPENDENCE, and Wilmington Fire Dept Fireboat 7.

1 FEMA Typing Guide.

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The maritime zone of the Delaware River and Bay in which the fireboats are located includes jurisdictions of three states, and is wholly included in the Coast Guard’s federal authority and jurisdiction.2

The Delaware/New Jersey State Line generally cuts up the middle of the Delaware Bay bifurcating the navigable channel, from the mouth of the Bay to just south of the Chesapeake and Delaware (C&D) Canal. The Delaware State line then runs along the mean low water line of the New Jersey shoreline north to above Wilmington, where the state line between PA and New Jersey then bifurcates the river channel to Trenton (and beyond).

All 12 fireboat jurisdictions are actively involved in the Marine Firefighting Sub Committee of the Area Committee, and many are concurrently involved in the Area Maritime Security Committee and other port/harbor partnerships. There are no standing state-to-state mutual aid agreements for emergency response between NJ, PA, or DE; however, all three states are signatories to the Emergency Management Assistance Compact (EMAC).3

Assumptions/Observations:

• A major marine fire involving a ship or waterfront facility will immediately exceed local/state marine fireboat capabilities.

• Fireboat resources in the port are sparse and finite.

2 Coast Guard authorities exercised in this zone include but are not limited to: Captain of the Port, Federal on Scene Coordinator, Officer in Charge Marine Inspections, Search and Rescue Mission Coordinator, Federal Maritime Security Coordinator 3 https://www.emacweb.org/index.php/learn-about-emac/what-is-emac

https://www.emacweb.org/index.php/learn-about-emac/what-is-emac

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• A major marine fire involving a ship or waterfront facility will directly threaten the Marine Transportation System and flow of commerce, and will involve higher/special hazards not normally encountered or routinely practiced.

• Based on the special hazards, threats to public safety/health, and impact to the port and Marine Transportation System, a major marine fire involving a ship or waterfront facility should lead to cognizant emergency management officials triggering a “fire emergency,” “state of emergency”, or other elevated emergency level that enables flow of additional resources and capabilities, including those from out of state jurisdictions.

• The severity and complexity of the incident, and unique capability requirements, will require a swift mutual aid fireboat response from the other states in the Delaware River and Bay (i.e. assisting states). This mutual aid response will be tiered based on the severity or growth potential of the incident.

• Prudent preparedness in the port should include a pre-planned response framework that best and most efficiently utilizes all 13 boats throughout this challenging and multi-jurisdictional maritime operating environment, and establish an avenue for expedited invoking of mutual aid compacts or agreements to move out of state fireboat resources.

Fireboat Task Force Concept

The Fireboat jurisdictions and Coast Guard Sector Delaware Bay, through a Fireboat Task Force work group, are working to create a framework for a Fireboat Task Force. The idea is to pre-think and establish the best and most logical zones throughout the river and bay, box grids, and run cards for tiered response (similar to standard SOP for land-based responses). This system will establish the most effective and efficient way to utilize the sparse marine firefighting resources in the port for a major marine fire, and equip the initial local incident commander/fire chief with a “known quantity” for pre-designated fireboat capabilities that can be mobilized based on the incident at hand. In the environment of the Delaware River and Bay, an effective and efficient response requires maximum flexibility to seamlessly and quickly mobilize interstate marine firefighting resources, regardless of the exact side of the state border within the river an incident happens to be located.

Working Framework (as of 6 March):

*Note: this is initial draft based on simple “closest goes” methodology and working outward. The work group will come back together to re-evaluate to consider special capabilities, seasonality, etc and make adjustments as needed.

• Division A: Trenton to Mantua Creek. • Division B: Mantua Creek to C&D Canal. • Division C: C&D Canal to Ship Joh Light. • Division D: Ship John Light to 14Ft Light. • Division E: 14Ft Light to Demarcation Line (mouth of Delaware Bay)

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Draft Run Card:

Division A 1st Alarm Camden, NJ Philly (1st Boat) Westville, NJ

2nd Alarm Tinicum Twp Philly (2nd boat) Wilmington, DE

3rd Alarm Delaware City, DE Liepsic, DE Little Creek, DE

4th Alarm Bowers, DE Memorial, DE Town Bank, NJ

Division B 1st Alarm Wilmington, DE Tinicum, PA Delaware City, DE

2nd Alarm Philly (1st boat) Liepsic, DE Westville, NJ

3rd Alarm Camden, NJ Little Creek, DE Bowers, DE

4th Alarm Philly (2nd boat) Memorial, DE Town Bank, DE

Division C 1st Alarm Delaware City, DE Liepsic, DE Little Creek, DE

2nd Alarm Wilmington, DE Bowers, DE Memorial, DE

3rd Alarm Tinicum, PA Town Bank, NJ Lewes, DE

4th Alarm Philly (1st boat) Camden, NJ Westville, NJ

Division D 1st Alarm Liepsic, DE Little Creek, DE Bowers, DE

2nd Alarm Memorial, DE Lewes, DE Town Bank, NJ

3rd Alarm Wilmington, DE Delaware City, DE Tinicum, PA

4th Alarm Camden, NJ Westville, NJ Philly (1st boat)

Division E 1st Alarm Memorial, DE Lewes, DE Town Bank, NUJ

2nd Alarm Bowers, DE Little Creek, DE Liepsic, DE

3rd Alarm Delaware City, DE Wilmington, DE Tinicum, PA

4th Alarm Camden, NJ Westville, NJ Philly (1st boat)

Context of the Delaware River and Bay Marine Transportation System

The Delaware River port complex, consisting of ports in Philadelphia, Wilmington, and Camden, is the 3rd largest port on the East Coast, the 5th largest port complex in the U.S, and accounts for $76.6 billion in annual economic impact. The port is a major hub for the global intermodal transportation system, accommodating tanker, container, break-bulk, fresh fruit, cocoa beans, vehicles, liquefied gas, fishing, and passenger vessels. Approximately 2,700 commercial deep draft ships arrive in the tri-state port complex annually. Ship volume is expected to continue to increase as a result of a number of factors.4 Some of these factors include:

• Completion of the River deepening project (to 45 feet) is expected in 2019. • Record-setting container throughput and growth in petroleum, vehicle, and break bulk cargo

handling in the ports of Philadelphia and Wilmington. • Significant investments in new port infrastructure to meet anticipated future demand. • Completion of the Mariner East 2 pipeline, which industry estimates will increase LPG gas ship

arrivals/departures from the roughly 100 in 2017 to 300 by 2020.

4 See Sector Delaware Bay Intelligence Preparedness of the Maritime Domain 2019, and Recovery Priority Assessment of Seaport Operations for Delaware River Ports 27 June 2018 (Prepared for the Maritime Exchange for the Delaware River and Bay.

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A major ship or waterfront facility fire is a direct threat to the Marine Transportation System (MTS), with potentially significant cascading impacts. Efforts of the Marine Firefighting Subcommittee, including recent work with fireboat jurisdictions on a task force framework, are consistent with, and in support of, the National Infrastructure Protection Plan. These efforts will mitigate risk, improve partnerships, and effectively allocate resources to save lives and ensure the rapid recovery from a major incident impacting the Marine Transportation System (MTS).

A ripe opportunity for a Fireboat Task Force Framework / Cooperative Agreement

Through the fireboat offshoot of the Marine Firefighting Subcommittee, all 12 fireboat jurisdictions have expressed strong interest in enhancing coordination, communications protocols, training, and response effectiveness/efficiency by establishing a Fireboat Task Force framework. All parties recognize there are sparse firefighting resources of vastly different capabilities along an expansive stretch of navigable waterway that is heavily trafficked by commercial vessel activity. The MTS in Sector Delaware Bay has overlapping state and federal jurisdiction.

The Coast Guard is uniquely positioned to promote “unity of effort” among the 12 jurisdictions with fireboat capabilities in the port. A new cooperative agreement between the USCG and three states may be an avenue in which to accomplish the goals of the Fireboat Task Force. Purposes of the agreement would be to. One strategy is to pursue an MOU between the USCG and the Emergency Management Agencies of the three states. An alternative is between the USCG and the fireboat jurisdictions, assuming for the latter the principles of EMAC would still apply to inter-state fireboat responses.

Purpose of a cooperative agreement:

a. Underscore a common goal among USCG and jurisdictions to safely and effectively respond to, mitigate, and recover from a major marine fire in the port.

b. Establish a shared priority to enhance cooperative partnerships to achieve the common goal of marine fire preparedness and continuously improving unity of effort.

c. Formalize mechanism to be used and process to be implemented for fireboat response to a major marine fire, including the commitment to establishing, and operating in accordance with, a Fireboat Task Force framework, created through and by strong collaboration among USCG, fireboat jurisdictions, and applicable state agencies.

d. Commit to regular collaboration, training, and exercising to enhance marine fire preparedness.

e. Formalize presence/purpose of Marine Firefighting Plan (annex to the Area Contingency Plan), and intent to employ the National Response Framework/NIMS during a response

f. Recognize ahead of time that a major marine fire, as deemed by the Captain of the Port or Emergency Management Agency, will require swift invoking of the Emergency Management Assistance Compact (EMAC) for rapid mobilization of firefighting resources from the other supporting states along the river and bay, in accordance with the Fireboat Task Force Framework. Also clarify reporting/notification processes between the USCG and the State Emergency Management agencies (state EMAs implement EMAC). In other words, EMAC can/should be the basis for the Fireboat Task Force Framework, and specifically, the ability for fireboat resources to be swiftly mobilized throughout the river regardless of state boundaries in the river.

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Justification and Basis

The Coast Guard is the lead federal agency responsible for the maritime mode of the Transportation Systems Sector under the National Infrastructure Protection Plan, which directs the Coast Guard to protect and promote the Marine Transportation System.5 A goal of the National Infrastructure Protection Plan is to ”enhance critical infrastructure resilience by minimizing the adverse consequences of incidents through advance planning and mitigation efforts, and employing effective responses to save lives and ensure the rapid recovery of essential services.”

Applicable Core Tenets of the National Infrastructure Protection Plan include:

• “Risk should be identified and managed in a coordinated and comprehensive way across the critical infrastructure community to enable the effective allocation of security and resilience resources. Collaboratively managing risk requires sharing information (including smart practices), promoting more efficient and effective use of resources, and minimizing duplication of effort. It enables the development and execution of more comprehensive measures to secure against, disrupt, and prepare for threats; mitigate vulnerabilities; and reduce consequences across the Nation. To ensure a comprehensive approach to risk management, the critical infrastructure community considers strategies to achieve risk mitigation, as well as other ways to address risk, including acceptance, avoidance, or transference.”

• “Regional and SLTT partnerships are crucial to developing shared perspectives on gaps and actions to improve critical infrastructure security and resilience.

The National Plan emphasizes partnering across institutions and geographic boundaries to achieve security and resilience. Risks often have local consequences, making it essential to execute initiatives on a regional scale in a way Core Tenets 13 that complements and operationalizes the national effort. This requires locally based public, private, and non-profit organizations to provide their perspectives in the assessment of risk and mitigation strategies. Local partnerships throughout the country augment the efforts of existing partnerships at the national level and are essential to a true national effort to strengthen security and resilience.”

Resilience, as defined in PPD-21, is “the ability to prepare for and adapt to changing conditions and withstand and recover rapidly from disruptions...[it] includes the ability to withstand and recover from deliberate attacks, accidents, or naturally occurring threats or incidents.” Coast Guard Legal Authorities / References

• 33 USC § 1221: Port and Waterway Safety Program: “increased supervision of port operations is necessary to prevent damage to structures in, on, or adjacent to the navigable waters of the U.S., and to reduce the possibility of vessel or cargo loss, or damage to life, property, and the marine environment.”

• 14 U.S.C. § 521: USCG Saving life and property.

5 Department of Homeland Security, “National Infrastructure Protection Plan.” Also referenced in USCG Maritime Commerce Strategic Outlook, October 2018.

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• 14 U.S.C. § 504(C): USCG Marine Safety Responsibilities.

• 33 CFR 6: Protection and Security of Vessels, Harbors, and Waterfront Facilities

• NFPA 1405 (incorporation by reference into 33 CFR 155.140): o Local authorities are principally responsible for maintaining necessary fire-fighting

capabilities in U.S. ports and harbors. o Paramount in preparing for vessel or waterfront fires is the need to integrate Coast

Guard planning and training efforts with those of other responsible agencies. o COTPs shall work closely with municipal fire departments, vessel and facility owners and

operators, mutual aid groups, and other interested organizations. o The COTP shall develop a fire-fighting contingency plan which addresses fire-fighting in

each port within the COTP zone.

• Coast Guard Marine Environmental Response and Preparedness Manual, COMDTINST M16000.14A

o FOSCs must determine whether specific areas within their jurisdiction may retain stand-alone Marine Fire Fighting Contingency Plans (MFFCP), or fully integrate marine fire response information into the ACP. If exercising the standalone MFFCP option, the ACP must clearly refer users to the MFFCP where applicable. References to marine firefighting response resources shall distinguish between public and private sources.

• Marine Safety Manual, Volume VI (Ports and Waterways Activities), COMDTINST M16000.11. o Pre-established and effective communications procedures are essential to the execution

of a safe and successful fire, rescue, or hazardous materials response. The larger the incident the more agencies that are likely to be involved in the response. Pre-planning of incident communications procedures will significantly reduce many of the difficulties which may arise during firefighting operations.

o The COTP is responsible for the development of the marine firefighting annex with input from local response organizations, training of Coast Guard personnel, and coordination of Coast Guard personnel during incident response. The COTP shall act as the liaison between the Coast Guard and other response organizations and the media.

o To ensure the readiness of the port, the COTP must have full confidence in not only the Coast Guard members in the command, but also in the knowledge and abilities of the local response services responsible for that port.

• Coast Guard SAR Addendum, COMDTINST M16130.2 (series) o Cites Vol VI of the Marine Safety manual as saying “primary responsibility for

coordinating firefighting activities involving commercial vessels or waterfront facilities within their AOR rests with COTPS”, however, I can’t find this statement in the MSM.

o SMCs shall assume the responsibilities of the Incident Commander upon receiving a report of a fire involving a commercial vessel or waterfront facility that involves search and rescue. As the incident evolves beyond normal search and rescue actions, consideration shall be given to identify the appropriate firefighting authority with specific firefighting expertise.

o SMCs may direct firefighting efforts to save lives.

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o If the Incident Command Structure is used in responding to incidents involving fires on vessels or at waterfront facilities, a Firefighting Group should be established to coordinate local authorities responsible for fighting the fires. This should be coordinated prior to an incident.

• Incident Management Handbook, COMDTPUB P3120.17B, Chapter 22: o The CG under COTP and SAR Mission Coordinator authorities have a major role in

coordination, planning, and supporting firefighting operations. o The COTP [pursuant to 33 CFR 6] has coordination and planning responsibilities for

firefighting operations involving vessels or waterfront activities.

Emergency Management Assistance Compact (EMAC): • EMAC, the Emergency Management Assistance Compact is an all hazards - all disciplines

mutual aid compact that serves as the cornerstone of the nation's mutual aid system. • EMAC is the first national disaster–relief compact since the Civil Defense and Disaster

Compact of 1950 to be ratified by the U.S. Congress. Since ratification and signing into law in 1996 (Public Law 104-321), 50 states, the District of Columbia, Puerto Rico, Guam, and the U.S. Virgin Islands have enacted legislation to become EMAC members.

• EMAC offers assistance during governor-declared states of emergency or disaster through a responsive, straightforward system that allows states to send personnel, equipment, and commodities to assist with response and recovery efforts in other states.

o EMAC establishes a firm legal foundation for sharing resources between states. Once the conditions for providing assistance to a requesting state have been set, the terms constitute a legally binding agreement. The EMAC legislation solves the problems of liability and responsibilities of cost and allows for credentials, licenses, and certifications to be honored across state lines.

o EMAC is implemented within the State Emergency Management Agency on behalf of the Governor of the State.

o EMACs benefits include tort liability protections, workers’ compensation, license reciprocity, and reimbursement.

o https://www.emacweb.org/index.php/learn-about-emac/what-is-emac Lessons learned from recent responses highlight the importance of coordinating local firefighting assets for better pre-planning, training, equipping, and exercising, as noted as an area for improvement, for example, in the Bouchard Barge 255 (Sector Corpus Christi, 20 Oct 2017) after action report.

State Authorities / References

New Jersey:

N.J.S.A. 38A: 20-3

The purpose of this compact is to provide mutual aid among the states in meeting any emergency or disaster from enemy attack or other cause (natural or otherwise) including sabotage and subversive acts and direct attacks by bombs, shellfire, and atomic, radiological, chemical, bacteriological means, and other weapons. The prompt, full and effective utilization I of the resources of respective states, including

https://www.emacweb.org/index.php/learn-about-emac/what-is-emac

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such resources as may be available from the United States Government or any other source, are essential to the safety, care and welfare of the people.

N.J.A.C. Chapter 17

The Governor is authorized to enter into agreements with the governors of any of the states bordering on New Jersey f or the protection in the event of emergency of any or all interstate bridges, tunnels, ferries and other communications facilities

Delaware:

3107 Powers and duties. DEMA is authorized and directed to:

(1) Prepare and maintain a comprehensive plan and program for the emergency management of the State, such plan to be integrated into and coordinated with the emergency management plans of the federal government and of other states and political subdivisions of this State to the fullest possible extent;

(2) Establish, equip and staff a State Emergency Operations Center;

(3) Carry out all obligations and duties associated with state emergency or disaster response and recovery plans and execute all duties and responsibilities to secure the maximum state and federal emergency management assistance and emergency or disaster recovery assistance;

(4) Apply for, accept, and expend federal, public or private funds, grants, gifts or other forms of financial assistance in order to defray the costs of DEMA directly associated with implementing and maintaining emergency management capabilities, including, but not limited to, expenses connected with retaining personnel and with acquiring and maintaining equipment, supplies and other material to carry out DEMA's obligations and responsibilities under the plan. All grants or payments of money by the federal government, or by any other public or private source, pursuant to any contract, agreement or otherwise, to the Department of Safety and Homeland Security for emergency management by DEMA shall be appropriated to DEMA for the designated purpose for which the money was paid and received, and no other. All such money shall be payable to the State Treasurer. The Treasurer shall credit the deposit to the individual appropriation accounts for the designated use;

(5) Enter into and perform contracts or agreements with any public or private source; procure by contract or agent such consulting, research, technical and other services as are necessary for DEMA to carry out its responsibilities under the plan; and accept and expend funds paid by private or public sources in consideration for the performance of obligations under such contracts or agreements;

(6) Provide technical advice and assistance to state agencies, political subdivisions and other organizations in the preparation of emergency management plans or components thereof and to periodically review such plans and suggest or require revisions;

(7) Establish and implement or assist state agencies, political subdivisions or organizations in the development of emergency management training and of public information programs in advance of actual emergencies or disasters to ensure adequately trained personnel and an informed public in times of need;

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(8) Supply appropriate state and local agencies, officials and the general public with precautionary notices, watches and warnings relating to actual or potential emergencies or disasters and provide a flow of official information and instructions to the general public before, during and after an emergency or disaster;

(9) Provide direction and control of state emergency or disaster operations;

(10) Determine the need for, maintain information regarding, and procure materials, supplies, equipment, facilities and services necessary for emergency management;

(11) Make or request copies of studies, surveys or reports of the industries, resources and facilities within this State as are necessary to carry out the purposes of this chapter;

(12) Prepare, for issuance by the Governor, orders, proclamations and regulations as necessary or appropriate in responding to emergencies or disasters, and maintain a memorialized log thereof;

(13) Cooperate with the federal government and any public or private agency or entity in achieving any purpose of this chapter and in implementing programs for emergency management;

(14) Administer grant programs for eligible applicants for emergency management;

(15) Accept and coordinate assistance provided by federal agencies in major disasters in accordance with the provisions of the Federal Disaster Relief Act of 1974 (Public Law 93-288, 42 U.S.C. § 5121 et seq.), or any amendment or reenactment thereof;

(16) Respond to emergencies or disasters relating to atomic energy operations or radioactive objects or materials;

(17) Provide, from its own stockpiles or other sources, emergency or disaster operational equipment, materials and supplies required and available for essential supplementation of those owned, acquired and used by state, county and local departments and agencies for emergency and disaster operations; and

(18) For the period during which a state of emergency is declared by the Governor, to incur or authorize other state agencies or local governments to incur obligations to purchase or to purchase immediately such materials and supplies as may be necessary to protect the health and safety of persons and property and provide emergency or disaster assistance to victims of a disaster. Such obligations and purchases shall be exempt from bidding provisions required by Chapter 69 of Title 29.

48 Del. Laws, c. 189, § 4; 20 Del. C. 1953, § 3103; 57 Del. Laws, c. 670, § 25B-25D; 58 Del. Laws, c. 558, § 5; 69 Del. Laws, c. 78, § 3; 70 Del. Laws, c. 186, § 1; 71 Del. Laws, c. 207, § 1; 74 Del. Laws, c. 110, § 138

Pennsylvania:

Title 20 Military and Civil Defense, Chapter 34, EMAC

Subchapter C. Emergency Management Assistance Compact §35 PA CS 7601. Compact enacted. The Emergency Management Assistance Compact is hereby enacted into law and entered into with all jurisdictions legally joining therein in the form substantially as follows: at etc....

https://urldefense.proofpoint.com/v2/url?u=http-3A__delcode.delaware.gov_sessionlaws_ga116_chp189.shtml&d=DwMFaQ&c=0NKfg44GVknAU-XkWXjNxQ&r=Djnkjd3CB3qVV0MjU6hmCIabaRnqApg2UImEVx8aPGQ&m=VPZA1dnxvfh15wB0NSkBzV0tJqXdwK1WCkWByT_ZUNY&s=29XSLO9tNbzPnccRyMJaGhzFgdwfkuZxzvKPQsTnGWY&e=

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35 Pa.C.S. § 7313) § 7314. Utilization of existing services and facilities. In order to avoid duplication of services and facilities, the [Pennsylvania Emergency Management] agency shall utilize the services and facilities of existing officers, offices, departments, commissions, boards, bureaus, institutions and other agencies of the Commonwealth and of the political subdivisions thereof. These officers and agencies shall cooperate with and extend their services and facilities to the agency as requested. (35 Pa.C.S. § 7314)

7331. Purpose of subchapter [35 Pa.C.S. Ch. 73, Subch. C (relating to intrastate mutual aid)]. The purpose of this subchapter is to create a system of intrastate mutual aid between participating political subdivisions within this Commonwealth, whereby each participating political subdivision recognizes that emergencies transcend the boundaries of a political subdivision and that intergovernmental coordination is essential for the protection of lives and property and for the best use of available public and private assets. The system shall provide for mutual assistance among the participating political subdivisions in the prevention of, response to and recovery fromthreats to public health and safety that are beyond the capability of an affected community to respond. The system shall provide for mutual cooperation among the participating subdivisions in conducting exercises, testing or other training activities. (35 Pa.C.S. § 7331).

Sector Delaware Bay Incident Command Post setup

Quick Response Card (QRC) MISC-11 Updated 01/19/12

SITUATION: Sector Delaware Bay Command Staff determines the need to stand up an Incident Command for a large-scale incident or event and it is necessary to set up an Incident Command Post (ICP) outside of the Sector Command Center.

PROCEDURES: Once the Sector Commander designates the multipurpose room as the ICP, the Command

Duty Officer should contact Officer of the Day to set up the ICP using MAA personnel. Officer of the Day should follow the following procedures as appropriate:

1. Pull out ICP layout diagram. 2. Set up tables as shown in the diagram. The diagram is posted on Cage #2. 3. Grab black flat extension cords (Cage #4). You will need 6 of them along with two power strips per

extension (Cage #4). 4. Grab the 2 portable walls and set up according with diagram. 5. Grab computer cables and phones (Cage #5). The phone cables are already plugged into the phone jacks in

the back of the MPR near the large poster printer.

a. Situation table- 2 computer cables and 1 phone line. (Phone line will go from the MPR telephone in the front. Use extension 4949). This phone will be shared with Resources Section table.

b. Resources table- 2 computer cables. c. Planning Section table- 3 computer cables and 1 phone line. Phone is in a box in Cage # 5. (Phone

line is located in the back of the room by the large printer. Use extension 4894which is marked on the phone line).

d. Port Partners table- 4 computer lines and 1 phone line. (Phone line is located in the back of the room by the large printer. Use extension 4874 which is marked on the phone line).

e. Operations Section table- 4 computer cables and one phone line. (Phone line is located in the back of the room by the large printer. Use extension 4849 which is marked on the phone line).

6. Note: Run all cables along the walls up and around doors and secured to ensure there are no safety hazards. (Cage #4 contains plenty of duck tape, look in the back of the cage).

7. Go to Cage # 2 and pull out Situation Unit Leader (SITL) and Resources Unit Leader (RESL) supplies and place on the appropriate tables. Cage # 2 is dedicated to SITL & RESL.

8. Go to Cage # 1, pull out Command & General Staff black go kits bags and place all bags on Planning Section Chief table.

9. Cage # 1, grab box with plastic triangle shaped section signs and place them on the appropriate desk IAW diagram.

10. Grab black pelican case with portable printers (Cage # 5) and place them at the following locations:

a. Situation Unit Leader- 1 b. Resources Unit Leader- 1 c. Planning Section Chief- 1 d. Operations Section Chief- 1

11. Grab small scanner printer located at Cage # 5 and set up on Demobilization/ Documentation Unit table.

There should already be the large poster scanner on the Demobilization/ Documentation Unit table. 12. Grab easel boards out of Cage # 5 and set up IAW diagram.

ADDITIONAL COMMENTS: All the Incident Command Post equipment is located in the multipurpose room. The room set up layout is posted on the cages. There are currently 4 available phone lines and 23 computer connections. All computer equipment will be provided by the respective users.

9770 Multi-Purpose Room Incident Command Post (ICP) Layout - Type III (Planning, Operations, Logistics & Finance/Admin)

CG Network Printer //D05ms‐psec/D05MP‐

PSECPLNCPR/ Color Printer

//D05ms‐psec/D05MP‐

PSECPLNCP Black & White Printer

Located in Planning Office RM #106

RESOURCE/SITUATION Phone Line #4949 LOG/FIN/ADMIN Phone Line #4874

Planning Office

Resource Unit Situation Unit

Planning Section (PSC, MTSRU, EUL, THSP and other Port Partners)

Operations Section and other Port Partners

DMOB_

DOC L

CG Network Computer

Standalone Computer

Printer (Non‐CG Network)

Poster Printer

Printer & Scanner

Poster Scanner

Check‐in

Port Partners For LOG & FIN/ADM

Section

Easel

ExitExit

Phone

Projection Screen

PLANNING Phone Line #4894

OPERATIONS Phone Line #4849

Portable Blue WallPortable Blue Wall

TVTV

Situation Unit Leader

TVTV

9770 General Greene Room Incident Command Post (ICP) Layout - Type III Incident

Updated: 22 April 2019

Phone Numbers

Wi-Fi CBCI-GGR-2.4 CBCI-GGR-5

PW: ATUCAA3T9ACCFCC7

CG Network Printer // D05MS-H99TXK2/D05MP-

PSECADMBW/ Black & White Printer

Located in Admin Office RM #156

//D05MS-H99TXK2/D05MP-PSECPLNCL/ Color Printer

Located in Planning Office RM #106

SITUATION Phone Line #4970

Printer & Scanner (Non-CG Network)

Standalone Laptop CG Network Computer

Planning Office

DMOB_

DOC L

Poster Printer Poster Scanner

Check-in

Exit Exit

Portable Blue Wall (Story Board)

TV TV

TV TV

IMPORTANT: Contact IT staff to enable the network ports for use and to standby for support.

Magnetic Map Wall

Video

Wall

White

Board

White

Board

T-Card Rack

Pull

Out

Wall

OSC

ISC or

LSC / FSC SITL

PSC

RESL

Additional Planning

Staff

C O M L

South Wall

North Wall Video Cabinet

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9771 Memorandum of Agreement with Delaware National Guard

Memorandum of Agreement Between

The Delaware Army National Guard and the

United States Coast Guard

1. PARTIES: The parties to this Agreement are the United States Coast Guard (USCG), represented by the Commander, Sector Delaware Bay and the Delaware National Guard (DNG).

2. AUTHORITY: This Memorandum of Agreement (MOA) is authorized under the provisions of Title 33 United States Code 1321 (j), as amended by §4202 of the Oil Pollution Act of 1990 and Title 14 United States Code §141(b).

3. PURPOSE: This MOA is to facilitate the transfer of location for the Incident Command Post to a Delaware National Guard Armory listed below in the event of an oil spill, hazardous material release, chemical, biological or radiological incident on the C & D Canal, Delaware River/Bay, or off shore within Sector Delaware Bay’s Area of Responsibility. This MOA will provide an alternate site for the Incident Command Post under the Area Contingency Plan (ACP) requirements.

a. Designated alternate Incident Command Posts:

Kent County: Milford Armory, 500 N. Walnut Street, Milford, DE New Castle County: Scannell Armory, Governor Bacon Health Center, Delaware City, DE Sussex County: Dagsboro Readiness Center, Route 3, Dagsboro, DE

4. RESPONSIBILITIES:

a. The Delaware National Guard agrees to:

(1) Provide alternate temporary facility for the USCG to establish an Incident Command Post if the incident occurs in an area geographically better suited to be managed from one of the Armories listed in item three (3).

(2) Identify the availability of in-building workspace to be utilized during the temporary relocation and maintain documentation for any associated cost(s) for space, equipment, and utilities.

(3) Security provided by the Delaware National Guard shall verify, or supervise a contractor to verify the identification of USCG personnel seeking to gain access into the armory requested for use by the Coast Guard. Any person without a valid

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Military, Coast Guard Civilian Employee, other Federal/State agency employee, or Civilian Contractor Identification Card will be denied access.

b. USCG, Sector Delaware Bay agrees to:

(1) Provide, at minimum, a 24-hour notification to the Director of Military Support, DNG of the need to utilize one of the facilities listed herein, and an estimated duration of relocation.

(2) Ensure Incident Command Post personnel relocating to the requested armory use an entrance designated by the Delaware Army National Guard.

5. POINTS OF CONTACT:

United States Coast Guard Delaware Army National Guard Commander Director of Military Support Sector Delaware Bay Joint Force Headquarters 1 Washington Avenue First Regiment Road Philadelphia, PA 19147 Wilmington, DE 19808 (215)-271-4990 (302)-326-7085

6. OTHER PROVISIONS:

a. Nothing in this Agreement is intended to conflict with current law or regulations or directives of the United States Coast Guard, U.S. Department of Homeland Security, the Delaware National Guard, or the State of Delaware. If a term of this Agreement is inconsistent with such authority, then that term shall be invalid and the parties will rapidly consult to determine if this Agreement remains a useful and mutually beneficial instrument.

b. Nothing in this agreement shall be deemed to constitute a waiver of any immunity, which may exist in any action against the Delaware Army National Guard or the United States Coast Guard.

c. Commander, Sector Delaware Bay; Director of Military Support, DNG, shall ensure personnel are familiar with this MOA to expedite the transfer of Incident Command Post personnel to one of the three DNG Armories listed herein.

d. Should it become evident that the occupation of any of the three armories named herein by Incident Command Post personnel may extend beyond 30 days, all signatories will determine if the armory will be a suitable/available long-term location.

e. Except in matters of national security, the DNG will allow an alternate site for the Incident Command Post to be located and fully moved before the Incident Command Post can be evicted from the armory in use.

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7. EFFECTIVE DATE: The terms of this Agreement shall become effective when all parties identified below have signed this Agreement.

8. MODIFICATION: This Agreement may be modified upon the mutual written consent of the parties.

9. TERMINATION: The terms of this agreement will remain in effect until terminated by either party. The parties will review the agreement every ___ years and may alter the agreement by written mutual agreement. All alterations will be documented in a letter, signed by cognizant representatives of both parties, and appended to each party’s copy of the original agreement. The parties will determine at each review whether the alterations require the agreement to be rewritten. Either party may terminate this agreement upon thirty days written notice to the other party.

APPROVED BY:

___________________ ________ ____________________ _______ Jonathan D. Sarubbi Date Francis D. Vavala Date Captain, United States Coast Guard Major General, Delaware National Guard Commander, Sector Delaware Bay The Adjutant General Philadelphia, Pennsylvania Wilmington, Delaware

Reviewed: 8 June 2016

POLLUTION INCIDENTS (Oil/Hazmat)

Date/Time

Short Title:

MISLE

Watchstander: CIC

INITIAL INFORMATION COLLECTION – AWARENESS Incident type:

Location:

REPORTING SOURCE INFORMATION

Name: Phone: Vessel name: Doc #:

R/S Address if calling from shore:

NRC #: Material Spilled/Released: CHRIS Code:

Location of Spill/Release (GPS and/or geographic):

Source of Spill:

Date/Time Spilled:

Body of water Affected:

Offshore Yes / No

Nature of Release: Air Release Water Release Land Release

ESTIMATED Amount: Description of material:

Color, smell, and any other identifying characteristics: Rainbow, Silver, Thick Film, Clumps

Water Tributary of: Water Supply Contaminated: Yes / No

Known Source / Secured?

Is a cleanup in progress? Yes / No

Rate of Release:

Total Potential:

Sheen Size (Width/Length)

Is Person Reporting Responsible Party?


ON-SCENE WEATHER

VISIBILITY

WIND

SEA CONDITION

TEMPERATURE

Direction/ Speed Height Direction Air

Water

SUNRISE/ SUNSET

TIDAL CURRENT

NEXT TIDE

MISCELLANEOUS

Direction/ Speed High/ Low Time/ height

ADVISE REPORTING PARTY TO NOTIFY NRC: IF UNABLE; MAKE REPORT FOR THEM.

Actions being taken by RP or 1st Responders to mitigate the spill or release:

MYSTERY DRUMS Note: DO NOT TOUCH MYSTERY DRUMS! SECTION N/A □ Is Drum Leaking? Yes / No

Identifying features/size/description/etc:

RESPONSIBLE PARTY INFORMATION SECTION N/A □ Vessel Type:

Vsl Name: Doc/ IMO#: Flag:

Length: Hull Material: POB:

Vessel Master Name/ Address/ Phone:

Vessel Aground: Yes / No Incident Cause:

Fuel Onboard Type: Fuel Capacity: QTY Fuel On Board:

Cargo Type: Cargo Capacity: QTY Cargo on Board:

Vessel in Ballast: Yes / No Is vessel CG inspected? Yes / No

Current Position:(If different from incident

location) Course at time of incident:

Have tanks been sounded? Yes / No If NO, direct them to be sounded


LPOC: NPOC:

FACILITY INFORMATION SECTION N/A □ Name:

Address:

Contact Name: Phone #:

Description of Incident:

INITIAL ACTIONS- Completed by Command Center

_____ Open MISLE case

_____ Complete Initial SAR Check sheet/related QRC(s) (if applicable)

_____ Collect and distribute information from all LE databases (if applicable)

_____ Initiate CIC (if applicable)

_____ Contact National Response Center 800-424-8802 (If responsible party unable)

_____ Ensure CG/OGA visual verification (Eyes on-scene). Dispatch Station/AIRSTA for initial

assessment as needed. Ensure safe distance is maintained depending on product.

_____ Determine tidal cycle for next 24hours. _________________________

_____ Issue SMIB (if applicable)

_____ Consider notifying duty Intelligence Officer.

_____ Make initial notifications IAW the briefing matrix

_____ Contact Coast Guard PAO / PADET for media assistance, if needed.

_____ Transfer QRC to Duty PR/ FOSCR: NAME:____________________ PHONE:____________

Notes:______________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________


INITIAL ACTIONS- Completed by MER

_____ Marine Incident has been determined to be: Major Significant Serious Marine casualty/Accident

_____ Determine Oil spill classification: Inland: Minor Medium Major Coastal: Minor Medium Major

_____ Determine incident commander. (Document in MISLE)

Coast Guard - Coastal Brief Duty P/R, FOSCR & Prevention Duty Team Leader. If the discharge/potential is not within SEC DEL BAY response zone, contact

respective EPA Region. EPA - Inland

Region II (NJ): 732-906-6850, 732-321-4370. Region III (PA/DE): 215-814-9016/3255

_____ Consider notifying Atlantic Area Strike Team

_____ Contact Delaware River Pilots

_____ Contact respective state agency Operation Centers. Brief incident and FOSC requests. Ask

about expected state agency actions. Get contact info for state field responders.

PADEP: 484-250-5900 or 800-541-2050. (If after business hours-Follow Prompts)-: Hit

“1”; Follow prompts; Leave message; Wait for a state representative to return call. NJDEP: 877-927-6337. (Option 2)

DNREC: 800-662-8802. _____ Contact the Water Intake Early Warning System (EWS) 866-844-0850 or https://www.delawarevalleyews.org (User: coastguard1 - Password: Po11ution) for all:

Oil spills 100+ gal on the Delaware River from the northern limit of Sector AOR to the southernmost tip of Philadelphia across toe NJ (including the Sector’s Schuylkill River AOR).

Oil spills 1,000+ gal from the Delaware River from Philadelphia city limit south to the PA/DE state line.

Check water intake notification list (ACP 4710, DRBC Water Intake List, ‘07) to ensure notifications are made to non-EWS members.

_____ Contact Responsible Party for following information.

_____ Is the spill from a facility or deep draft (400GT or greater) vessel? If so, gather Qualified Individual (QI) contact information:

Name:_________________________________________ Phone #:_____________________

_____ Is a commercial vessel involved? Y N

https://www.delawarevalleyews.org/


_____ Does drug and alcohol testing need to be done? Y N

_____ Contact US Army Corps of Engineers for all spills 1,000+ gal, that impact the channel,

or that require USACE assistance (215-656-6757).

_____ Contact the Department of the Interior (DOI) for all:

Oil spills equal to or greater than 1,000 gals. Any size oil spill or anticipated emergency response activity that could impact wildlife

(especially migratory birds & federally listed threatened & endangered species) or DOI facilities

(wildlife refuges, marshlands). (See Section 2030 of ACP for info on federally listed

threatened/endangered species).

_____ DOI for NJ & DE River: Andrew Raddant, PEPC Boston: (24hr) 617-592-5444,

(w) 617-223-8565, (f) 617-223-8569, a [email protected].

_____ DOI for DE, PA, & DE River: Lindy Nelson, PEPC Philadelphia: (24hr) 215-266-5155,

(w) 215-597-5378, (f) 215-597-9845, [email protected].

_____ For potential wildlife impacts, contact:

Appropriate U.S. Fish and Wildlife Service New Jersey: 609-646-9310 Delaware: 410-573-4599 Pennsylvania: 814-234-4090

Federal Wildlife Refuge: Smyrna, DE: 302-653-9345 Milton, DE: 302-684-8419 Philadelphia, PA: 215-365-3118 Coastal NJ: 609-652-1665 Cape May, NJ: 609-463-0994 Pennsville, NJ: 609-463-0994

_____ Notify the DE River Keeper via Prevention Dept Head.

_____ Courtesy contact Delaware Bay River Cooperative (302-645-7861) for all oil spills equal to or

greater than 1,000 gals. (DBRC can contact member companies and they may consider

conducting protective booming of their facilities to prevent/minimize spill impacts).

_____ Notify RRT II and RRT III NOAA reps for Resource Trustee notifications.

RRT 2: Frank Csulak; ([email protected]); W: 732-872‐ 3005; C: 732-371‐ 1005 RRT3: Ed Levine; ([email protected]): W: 212-668-6428; C: 206-849-9941

mailto:[email protected]



_____ Courtesy contact Tri-State Bird Rescue if birds are impacted or could be at risk:

24 hr Emergency Hotline: 800-261-0980

_____ If marine mammals are impacted or could be at risk, contact the Marine Mammal experts:

DE: 302-228-5029 NJ: 609-266-0538

_____ Contact any other applicable port partners and industry stakeholders.

PLANNING

_____ Determine risk to responders based on chemical or oil released or spilled

_____ Establish safety/security zone as appropriate. Consider closing waterway as circumstances

dictate.

Maritime Exchange: 215-925-1524 Philadelphia Pilots: 215-465-8340 Lewes Pilots: 302-645-8538

_____ Determine initial booming/containment strategies

_____ If spill trajectory or release plume is needed, launch appropriate simulator program. In

addition, contact NOAA Scientific Support Coordinator (SSC) for trajectory or if wildlife is

impacted or if spill is 1,000 gals or more.

Duty HAZMAT: 206-526-4911. SSC Ed Levine: (w) 212-688-6428), (c) 206-849-9941, [email protected].

_____ Receive or develop tactical plan from responders

_____ Engage with FOSCR to decide if Oil Spill Liability Trust Fund (OSLTF) needs to be used.

(If yes, see QRC-POL-3)

NPFC Day: (Pat Ryan) 703-872-6088 SILC Day: (Pamela Barker) 757-628-4123

Night: (CDO) 202-494-9118 Night: (Doug Baskins) 757- 647-6560

_____ Draft BNM for Response Operations, if needed: BNM#:

_____ Draft COTP order for Response Operations, if needed: COTP order #:

_____ Conduct ORM



PEACE MODEL – IDENTIFY HAZARDS

Planning Event Complexity Asset Selection Communications Environment

STAAR MODEL – IDENTIFY OPTIONS

Spread out Transfer Avoid Accept Reduce

_____ Make notifications IAW briefing matrix

OPERATIONAL EXECUTION

_____ Dispatch appropriate unit

_____ GAR score from responding unit(s). ________ Green(0-23) Amber(24-44) Red(45-60)

Concerns____________________________________________________________________________

___________________________________________________________________________________

___________________________________________________________________________________

GAR

Assets GAR Scores:

Supervision:

Planning:

Crew Selection

Total GAR Score:_____________

Green Amber Red

(0-23) (24-44) (45-60)

Crew Fitness:

Environment

Complexity:


_____ Monitor case

CONCLUSION


_____ Submit MISLE Case for review

POLICY/PROGRAM INFORMATION References:

a. Coast Guard Marine Safety Manual, COMDTINST 16000.14 (series) b. National Response Framework c. 40 CFR part 300


Definitions: Oil Spill Classifications: (all measurements in gallons)

Minor Inland < 1000 Medium Inland 1000 – 10,000 Major Inland > 10,000

Minor Coastal < 10,000 Medium Coastal

10,000 – 100,000

Major Coastal > 100,000

HAZMAT Releases Classifications: Minor Release: a release of a quantity of hazardous substance(s) that pose a minimal threat to public health or welfare of the United States or the environment. Medium Release: a release not meeting the criteria for classification as a minor or major release. Major Release: a release of any quantity of hazardous substance(s), pollutant(s), or contaminant(s) that pose a substantial threat to public health or welfare of the United States or the environment or results in significant public concern. Background: The Coast Guard has Federal On-Scene Coordinator (FOSC) responsibility when responding to hazardous material releases or threat of releases occurring within the coastal zone (except Department of Defense vessels/facilities and hazardous waste management facilities). If the release or threat of release is an immediate threat to human life, health, or the environment, the Coast Guard FOSC shall assume FOSC responsibility whether the release occurred in the inland or coastal zone. Government agencies at several levels may have jurisdiction over different aspects of a pollution response. To ensure effective coordination, lead agencies have been designated within the National Response System to coordinate or direct pollution response efforts. Within the National Response System, the Coast Guard has been designated as the lead agency for oil and hazardous substance pollution incidents occurring within the coastal zone of the U.S. The EPA has been designed as the lead agency for oil and hazardous substance pollution incident occurring within the inland zone of the U.S.

The Coast Guard also supplies the pre-designated federal On Scene Coordinator (OSC) for oil or hazardous substance pollution incidents occurring within the coastal zone. The EPA also supplies the pre-designated federal On Scene Coordinator (OSC) for oil or hazardous substance pollution incidents occurring within the Inland zone.

The FOSC is the lead federal official for pollution response. The FOSC’s responsibilities include coordinating all containment, removal, and disposal efforts and resources during a pollution incident including federal, state, local, and responsible party efforts. Federalizing a Pollution case: Issues include:

a. An oil spill or hazardous material spill will be Federalized when the responsible party is unknown or is not taking adequate clean-up actions.

b. A case may also be Federalized when CG monitoring costs exceed $500. c. When a case is Federalized the COTP will take over direction of the clean-up and the

responsible party will be billed for all costs, including CG resources. d. Documentation of costs and resource use is very important.

Marine casualty or accident: Applies to events caused by or involving a vessel and includes, but is not


limited to, the following:

1. Any fall overboard, injury, or loss of life of any person. 2. Any occurrence involving a vessel that results in:

a. Grounding; b. Stranding; c. Foundering; d. Flooding; e. Collision; f. Allision; g. Explosion; h. Fire; i. Reduction or loss of a vessel’s electrical power, propulsion, or steering capabilities; j. Failures or occurrences, regardless of cause, which impair any aspect of a vessel’s

operation, components, or cargo; k. Any other circumstance that might affect or impair a vessel’s seaworthiness,

efficiency, or fitness for service or route; or l. Any incident involving significant harm to the environment.

3. Any occurrence of injury or loss of life to any person while diving from a vessel and using underwater breathing apparatus.

Serious marine incident: Any marine casualty or accident as defined in 46 CFR 4.03-1 which is required by 46 CFR 4.05-1 to be reported to the Coast Guard and which results in any of the following:

1. One or more deaths; 2. An injury to a crewmember, passenger, or other person which requires professional medical

treatment beyond first aid, and, in the case of a person employed on board a vessel in commercial service, which renders the individual unfit to perform routine vessel duties;

3. Damage to property, as defined in 46 CFR 4.05-1(a)(7) of this part, in excess of $100,000; 4. Actual or constructive total loss of any vessel subject to inspection under 46 U.S.C. 3301; or 5. Actual or constructive total loss of any self-propelled vessel, not subject to inspection under 46

U.S.C. 3301, of 100 gross tons or more. 6. A discharge of oil of 10,000 gallons or more into the navigable waters of the United States, as

defined in 33 U.S.C. 1321, whether or not resulting from a marine casualty. 7. A discharge of a reportable quantity of a hazardous substance into the navigable waters of the

United States, or a release of a reportable quantity of a hazardous substance into the environment of the United States, whether or not resulting from a marine casualty.

Major marine casualty: A casualty involving a vessel, other than a public vessel, that results in:

1. The loss of six or more lives: 2. The loss of a mechanically propelled vessel of 100 or more gross tons; 3. Property damage initially estimated at $500,000 or more; or 4. Serious threat, as determined by the Commandant and concurred in by the NTSB Chairman,

to life, property, or the environment by hazardous materials. Significant marine casualty: A casualty that is not a Major Marine Casualty but causes serious safety or environmental concerns, improves important safety issues, or causes substantial media interest.


Significant marine casualties involve the following:

1. Multiple deaths or a single death caused by unusual circumstances. 2. Hazard to life, property, or marine environment (e.g. sinking of a chlorine barge). 3. Loss of any inspected vessel.

Sector Delaware Bay Incident Command Post setup

Quick Response Card (QRC) MISC-11 Updated 09/07/11

SITUATION: Sector Delaware Bay Command Staff determines the need to stand up an Incident Command for a large-scale incident or event and it is necessary to set up an Incident Command Post (ICP) outside of the Sector Command Center.

PROCEDURES: Once the Sector Commander designates the multipurpose room as the ICP, the Command

Duty Officer should contact Duty IT, to ensure all computer lines and phone lines are available. Contact Sector Delaware Bay Officer of the Day to set up the ICP using MAA personnel. Officer of the Day should follow the following procedures as appropriate:

1. Pull out ICP layout diagram. 2. Set up tables as shown in the diagram. The diagram is posted in the cages. 3. Grab black flat extension cords (cage #4). You will need 6 of them along with two power strips per

extension (cage #4). 4. Grab the 2 portable walls and set up according with diagram. 5. Grab computer and phone cables (cage #5)

a. Situation table- 2 computer cables and 1 phone line (phone line will go from the MPR telephone in

the front. Use extension 4949). This phone will be shared with resources Section table. b. Resources table- 2 computer cables. c. Planning Section table- 3 computer cables and 1 phone line. (Phone line is located in the back of

the room by the large printer. Use extension 4894.) d. Port Partners table- 4 computer lines and 1 phone line (Phone line is located in the back of the

room by the large printer. Use extension 4874). e. Operations Section table- 4 computer cables and one phone line. (Phone line is located in the back

of the room by the large printer. Use extension 4849).

6. Note: Run all cables along the walls up and around doors and secured to ensure there are no safety hazards. (Cage #4 contains plenty of duck tape).

7. Go to cage # 2 and pull out Situation Unit Leader and Resources Unit Leader supplies and place on the appropriate tables. Cage # 2 is dedicated to Sit & Res.

8. Go to cage # 1, pull out Command & General Staff black go kits bags and place all bags on Planning Section Chief table.

9. Cage # 1, grab box with plastic triangle shaped section signs and place them on the appropriate desk IAW diagram.

10. Grab pelican case with portable printers (cage # 5) and place them at the following locations:

a. Situation Unit Leader- 1 b. Resources Unit Leader- 1 c. Planning Section Chief- 1 d. Operations Section Chief- 1

11. Grab scanner printer located at cage # 5 and set up on Demobilization/ Documentation Unit table. 12. Pull out Poster Scanner located under the EPSON 6 ft printer in the back of the room and set up on

Demobilization/ Documentation Unit table. 13. Grab easel boards out of cage # 5 and set up IAW diagram.

ADDITIONAL COMMENTS: All the Incident Command Post equipment is located in the multipurpose room. The room set up layout is posted on the cages. There are currently 4 available phone lines and 23 computer connections. All computer equipment will be provided by the respective users.

IAP Cover Sheet Incident Name: MV Athos I

Operational Period to be covered by IAP: Period 35 (05/24/2005 06:00 to 06/3/2005 06:00)

Approved by: FOSC – Captain Sarubbi: _________________________________________________________ SOSC (DE) : ___________________________________________________________________ SOSC (PA) : ___________________________________________________________________ SOSC (NJ) : ___________________________________________________________________ SMTIC – Steve Kegelman: ________________________________________________________

Incident Action Plan

Prepared By: Prepared Date/Time:

Incident Action Plan Table of Contents

1. Weather Report

2. Cleanup Priorities

3. Cleanup Endpoints & Methods

4. Memorandum on Wildlife Handling

5. ICS 202 - General Response Objectives

6. ICS 204 - Assignment List

7. ICS 205 - Communications Plan

8. ICS 206 - Medical Plan

9. ICS 207 - Organization Chart

10. ICS 223 - Health and Safety Message

11. Website: www.incidentinfo.com

Page 1 of 1

Philadelphia, PA

Enter Your "City, ST" or zip code Go

NWS Philadelphia, PA Point forecast for 40.02N -75.14W Last Update: 5:00 am EDT May 23, 2005

Today

Rain Likely

Hi 63°F

Tonight

Rain Likely

Lo 50°F

Tuesday

Rain Likely

Hi 58°F

Tuesday Night

Rain Likely

Lo 49°F

Wednesday

Chance

Rain Hi 61°F

Wednesday Night

Slight Chc

Rain Lo 50°F

Thursday

Mostly Cloudy Hi 66°F

Thursday Night

Mostly Cloudy Lo 54°F

Friday

Chance Tstms

Hi 68°F

Hazardous weather condition(s):

Hazardous Weather Outlook Special Weather Statement

Today: Showers likely, mainly after 2pm. Cloudy, with a high near 63. East wind between 3 and 8 mph. Chance of precipitation is 70%. New rainfall amounts between a tenth and quarter of an inch possible. Tonight: Showers likely. Cloudy, with a low around 50. East wind around 10 mph. Chance of precipitation is 70%. New rainfall amounts between a tenth and quarter of an inch possible. Tuesday: Showers likely. Cloudy, with a high around 58. Northeast wind between 11 and 13 mph. Chance of precipitation is 60%. New rainfall amounts between a quarter and half of an inch possible. Tuesday Night: Showers likely. Cloudy, with a low near 49. North wind around 14 mph. Chance of precipitation is 60%. New rainfall amounts between a quarter and half of an inch possible. Wednesday: A chance of showers. Cloudy, with a high around 61. North wind between 11 and 13 mph. Chance of precipitation is 40%. New rainfall amounts between a tenth and quarter of an inch possible. Wednesday Night: A slight chance of showers. Mostly cloudy, with a low around 50. Chance of precipitation is 20%. Thursday: Mostly cloudy, with a high around 66. Thursday Night: Mostly cloudy, with a low around 54. Friday: A slight chance of showers, then a chance of showers and thunderstorms after 8am. Mostly cloudy, with a high near 68. Chance of precipitation is 40%. Friday Night: A chance of showers before midnight. Mostly

Northeast Philadelphia Airport Last Update on May 23, 8:54 am EDT

Mostly Cloudy

56°F (13°C)

Humidity: 67 %Wind Speed: NE 7 MPHBarometer: 29.66" (1004.3 mb)Dewpoint: 45°F (7°C)Visibility: 10.00 mi.More Local Wx: 2 Day History:

Zone Area Forecast for Philadelphia County, PAAir Quality Forecasts

Printable Forecast Text Only ForecastText Forecast (°C) About Point ForecastsHourly Weather Graph Tabular ForecastHazardous Weather Forecast DiscussionRegional Weather Conditions Past Weather InformationInteractive Forecast Map Home

Page 1 of 27-Day Forecast for Latitude 40.02N and Longitude -75.14W

5/23/2005http://www.erh.noaa.gov/ifps/MapClick.php?CityName=Philadelphia&state=PA&site=PHI3

cloudy, with a low near 54. Chance of precipitation is 30%. Saturday: Mostly cloudy, with a high around 73. Saturday Night: Partly cloudy, with a low around 57. Sunday: Partly cloudy, with a high near 74.

National Weather Service: Philadelphia, PA Back to previous page www.erh.noaa.gov

Privacy Policy Disclaimer

Locations within 5 miles of this point include...Bala Cynwyd PA...Cheltenham PA...Elkins Park PA...Philadelphia PA...Wyncote PA...Wyndmoor PA

Page 2 of 27-Day Forecast for Latitude 40.02N and Longitude -75.14W

5/23/2005http://www.erh.noaa.gov/ifps/MapClick.php?CityName=Philadelphia&state=PA&site=PHI4

Cleanup Endpoints and Methods – Athos I Spill, Delaware River


Conduct cleanup with minimal damage to environmental resources. i.e. Do not drive spilled oils into sediments by foot / mechanical traffic

A SCAT Special Issue Team (SIT) will evaluate historic, special environmental, or high-public access areas to provide more detailed and additional cleanup requirements.

Shoreline Type Cleanup Endpoint Allowable Cleanup Methods

General: No recoverable surface oil, buried oil layers or tarballs larger than dimes; no more than stain on sand

Sand Flats

(hard surface e.g. Tinicum I. NJ side)

Special: TBD by SIT (Special Issue Team)

Manual removal with shovels/rakes and squeegees; small equipment (bobcat) to remove oil and oiled surface and subsurface sand; minimize removal of clean sand on and under oiled layers; Minimize equipment (bobcat) travel over oiled surfaces.

General: No recoverable surface oil, buried asphalt pavements or tarballs larger than dimes; no more than stain on gravel

Sand Beaches; Mixed Sand and Fine Gravel Beaches

Special: TBD by SIT

Manual removal with shovels/rakes; minimize removal of clean sediments on/under oiled layers; small equipment (bobcat)to remove oil and oiled surface/subsurface sand and gravel. Minimize small equipment (bobcat)travel over oiled surfaces.

Mechanical relocation of fine gravels into piles for flushing, including use of high-pressure/hot-water washing (hotsie), with containment/recovery of released oil; return gravel to original location and contour. Use of heavy equipment will require additional approval.

No more recoverable or potentially mobile oil on surface, doesn’t rub off on contact


Course Gravel Beaches/Fill

(e.g. cobbles, and larger)

Special: TBD by SIT

Manual removal of surface oil using low pressure flushing and high-pressure/hot-water washing (hotsie), with containment/recovery of released oil; return gravel to original location and contour. Use of heavy equipment will require additional approval by the SIT.

General: No more recoverable or potentially mobile oil on surface, doesn’t rub off on contact


Flushing and high-pressure/hot-water washing (hotsie), as needed. Containment/recovery of released oil.

Riprap/Stone Seawalls

Solid Seawall, Bulkheads and Docks

Special: No more recoverable or potential mobile oil on surface; Stop cleanup efforts when all oil is removed other than a stain. Additional cleaning or replacement of riprap to be considered by SIT.

In high-public access or special environmental / historic areas (e.g., Ft. Mifflin, eagle nesting, others to be determined): may request use of SWAs (surface washing agents) or special cleanup efforts for use as need to meet endpoint.

5

Cleanup Endpoints and Methods – Athos I Spill, Delaware River


Mud Flats

(e.g. soft surface, steps will push oil in sediments)

General: No potentially mobile oil.


General: Oil on vegetation no longer wipes off on contact. No remaining recoverable or potentially mobile oil in accessible areas. (Accessible areas will be identified by SIT.)

Marshes

Special: Other removal options will be considered by Environmental Unit.


Options (cutting, In-situ-Burn, flushing, manual pickup of pooled oil, monitoring) to be determined on site-specific basis.

Debris Recovery Guidelines1

• Report dead and live wildlife to triage center at 215-365-1558. Collect and bag all dead wildlife.

• Manual removal of oiled debris that can be easily picked up and bagged.

• For small unoiled debris that can be easily picked up, move to the supra tidal zone if it has the potential to become oiled in its current location.

• Leave unoiled debris in place if it does not have the potential to become oiled.

• Cut and remove oiled logs < 6 inches in diameter (cut in into lengths < 6 feet).

• Manual removal of oiled debris (other than logs) < 6 inches in diameter and < 6 feet in length.

• Clean large (> 6 inches in diameter and/or 6 feet in length) oiled debris in place. Recover oil using appropriate sorbents. Approved cleaning methods for large oiled debris are presented below:


Scraping No No No

Wiping No No No

Hotsie No No No

The following options require special approval


SWAs No Yes No

Burning Yes Yes Yes

For questions regarding environmental issues, contact Lyle Trumbull at (610) 710-1919.

1 Non-living oiled debris

6

Memorandum To: Operations Section Chief From: EU Subject: Protocol for handling dead wildlife carcasses found during shoreline cleanup. As workcrews are cleaning oiled-shorelines and structures or removing oiled-debris they are likely to encounter dead oiled wildlife. Please handle wildlife carcasses as follows.

A. Dead Oiled Wildlife All dead oiled wildlife (birds, fish, mammals, turtles) shall be bagged and held for the Wildlife Recovery Unit, and not disposed with other oiled material.

1. Carefully approach the carcass and confirm that it is dead. If the animal

is not dead do not attempt to capture it – contact the EU Leader at (610) 710-1919 immediately for instructions.

2. If the animal is confirmed to be dead, place the carcass into a plastic bag

– DO NOT mix carcasses together in the same bag – ONE carcass per bag.

3. Tie the bag closed and give it to the crew leader.

4. The crew leader shall immediately notify the EU Leader at (610) 710-

1919 to have the carcasses picked up – do not leave bagged oiled carcasses unattended in the field.

B. Live Oiled Wildlife

Clean up crews shall not attempt to capture live wildlife.

1. Live oiled wildlife seen during clean up efforts should be reported by the crew leader to the EU Leader Lyle Trumbull and relay the location, time, number and types of oiled wildlife seen. If Lyle Trumbull is unavailable call Tri-state Bird Rescue at 302-737-9543.

If you have any questions, please contact me at (610) 710-1919.

7

ICS 202 - General Response ObjectivesIncident: MT Athos I

Period: Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)

Prepared By: Planning Section at 5/22/2005 10:10

Version Name: Unified Command Objectives

Overall and Tactical ObjectivesStatusAssigned To

Conduct operations in accordance with the site safety plan.

Continue shoreline cleanup and disposal operations as needed.

Continue demobilization of response equipment in accordance with Demobilization Plan.

Monitor areas of special interest for possible submerged oil threat (water intake consortium)

Monitor response area for injured wildlife.

Continue to keep stake holders and public informed.

Conduct "SIGN OFFS" in areas where appropriate.

Unified Command Emphasis:

Safety First

ICS 202 - General Response Objectives Printed: 5/23/2005 08:52 © 1997-2005 dbSoft, Inc.Page 1 of 1

8

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)

ICS 204 - Assignment ListIncident:

Per iod:

Prepared By Signature:

Approved By Signature:

Delaware / Pennsylvania

Task Force #2

Division/Group:

Branch:

Task Force:

Operat ions Personnel

Title Person Radio Phone PagerOperations Section Chief - TOG M. Ploen 612-963-5222

Operations Section Chief - USCG R. Campbell 609-351-7143

Ops Section Deputy Recovery - TOG J. Tanner 251-454-6397

Ops Section Deputy Recovery - FOSCR MKC Nichols TBD

Safety Officer E. Doyle/A. Gresham 302-293-8959/8960

Task Force Supervisor - TOG R. Anzalone 713-569-7237

Task Force Supervisor - USCG BMC Burrington 609-351-8501

Resources Required

Area of Operat ion Resource Type Descr ipt ion Quantity Size

Task Force #2 Manpower: Responder Responders 8 each

Task Force #2 Manpower: Supervisor Supervisor 1 each

Task Force #2 Vessel Vessel 3 each

Status

Incident Resources - Equipment

Suppl ier Resource Type Descr ipt ion Quantity Size

Task Force #2

AssignedNRC - National Response CorporationBarge: Inland 2017 Barge Set 1 each

AssignedNRC - National Response CorporationBarge: Inland 2018 Barge Set 1 each

AssignedTOG Boom Boom 300 feet 18 inch(es)

AssignedTOG Generator 1474 Coleman 1850 1 each


AssignedIndustrial Cleanup, Inc. - ICI Pressure Washers / Wash Pumps1603 Hotsie 1 each

AssignedIndustrial Cleanup, Inc. - ICI Pressure Washers / Wash Pumps1615 Shark Hotsie 1 each

AssignedIndustrial Cleanup, Inc. - ICI Pressure Washers / Wash Pumps1619 Pressure Washer1 each






Out-of-ServiceIndustrial Cleanup, Inc. - ICI Pressure Washers / Wash Pumps1649 Hotsie 1 each


AssignedFleet Environmental Services, L.L.C.Pressure Washers / Wash Pumps2515 Hotsie 1 each

Out-of-ServiceEnvironmental Restoration Pressure Washers / Wash Pumps2711 Hotsie 3004 1 each

AssignedEnvironmental Restoration Pressure Washers / Wash Pumps3003 Hotsie 1 each


(Unknown)Environmental Restoration Pressure Washers / Wash Pumps3021 Hotsie ALK TA 4405F1 each

AssignedTBD Pressure Washers / Wash Pumps3026 Hotsie 1 each

Out-of-ServiceEnvironmental Restoration Pressure Washers / Wash Pumps3031 Hotsie 1 each


AssignedIndustrial Cleanup, Inc. - ICI Pressure Washers / Wash Pumps3077 Yanmar Hotsie 1 each


Printed: 5/22/2005 12:52 © 1997-2005 dbSoft, Inc.ICS 204 - Assignment List Page 1 of 4

9

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:




Task Force #2

Division/Group:

Branch:

Task Force:

Status



Task Force #2











AssignedTOG Pressure Washers / Wash Pumps3282 Honda Pressure Washer1 each



AssignedUSES Pumps 1081 Pump 1 each

AssignedClean Venture, Inc. Pumps 1208 Pump 1 each

AssignedClean Venture, Inc. Pumps 1209 Honda Pump 1 each

AssignedGlobal Remediation Services Inc.Pumps 1247 Honda Trash Pump1 each 2 inch(es)

AssignedGlobal Remediation Services Inc.Pumps 1248 Honda Trash Pump1 each 2 inch(es)

AssignedIndustrial Cleanup, Inc. - ICI Pumps 1664 Pump 1 each

AssignedClean Harbors Environmental Service Inc.Pumps 1680 Pump 1 each

AssignedGlobal Remediation Services Inc.Pumps 1806 Transfer Pump 1 each 2 inch(es)

AssignedGlobal Remediation Services Inc.Pumps 2538 Tsurumi 1 each 3 inch(es)

AssignedEnvironmental Restoration Pumps 3023 Trash Pump 1 each 2 inch(es)

AssignedTBD Pumps 3029 Pump 1 each

AssignedEnvironmental Restoration Pumps 3249 Trash Pump 1 each


AssignedClean Venture, Inc. Trailer 2910 Spill Trailer 1 each

AssignedClean Venture, Inc. Trailer 2911 Spill Trailer 1 each

Out-of-ServiceGlobal Remediation Services Inc.Vehicle 1243 E-250 Van 1 each

AssignedSWS Environmental First ResponseVehicle 1406 F-250 1 each

AssignedSWS Environmental First ResponseVehicle 1418 Ford 4x4 1 each

AssignedIndustrial Cleanup, Inc. - ICI Vehicle 1436 15 Passanger Van1 each

AssignedClean Venture, Inc. Vehicle 1686 F-250 1 each

AssignedClean Venture, Inc. Vehicle 1687 F-250 1 each

AssignedClean Harbors Environmental Service Inc.Vehicle 2159 F150 Crew Cab 1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2524 F-350 1 each

AssignedClean Venture, Inc. Vehicle 2909 F250 Crew Cab 1 each

AssignedSWS Environmental First ResponseVessel 0398 Vessel > 21 Custom Flat1 each 28 feet

AssignedNorth Star/Sea Tow Vessel 0402 Vessel > 21 Carolina Skiff1 each 32 feet

AssignedUSES Vessel 0424 Vessel > 21' Roc Well1 each 28 feet


10

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:




Task Force #2

Division/Group:

Branch:

Task Force:

Status



Task Force #2

AssignedUSES Vessel 0426 Vessel > 21 Roc Well1 each 26 feet

AssignedUSES Vessel 0428 Vessel < 21 Flat Boat1 each 20 feet

AssignedFleet Environmental Services, L.L.C.Vessel 2501 Vessel > 21 LCM Seaark1 each 24 feet

AssignedFleet Environmental Services, L.L.C.Vessel 2526 Vessel > 21 Seaark1 each 24 feet

AssignedFleet Environmental Services, L.L.C.Vessel 2529 Vessel > 21 Work Boat1 each 22 feet

AssignedClean Venture, Inc. Vessel 2912 Vessel > 21' Work Boat1 each 27 feet

Status

Incident Resources - Manpower


Task Force #2

AssignedClean Harbors Environmental Service Inc.Manpower: Responder Spill Tech 8 each

AssignedClean Venture, Inc. Manpower: Responder Spill Tech 12 each

AssignedEnvironmental Restoration Manpower: Responder Spill Tech 2 each

AssignedFleet Environmental Services, L.L.C.Manpower: Responder Spill Tech 10 each

AssignedGlobal Remediation Services Inc.Manpower: Responder Spill Tech 1 each

AssignedIndustrial Cleanup, Inc. - ICI Manpower: Responder Spill Tech 3 each

AssignedKens Marine Service Manpower: Responder Spill Tech 3 each

AssignedNorth Star/Sea Tow Manpower: Responder Spill Tech 3 each

AssignedSWS Environmental First ResponseManpower: Responder Spill Tech 5 each

AssignedUSES Manpower: Responder Spill Tech 5 each

*** General cleanup notes:*** Conduct preliminary shoreline inspection in accordance with UC approved end points. Report findings to EU.*** Remove any abandoned boom or snare*** Collect released oil in snare for all hotsie activities.*** Do not strip bark from tree during hotsie activities*** Refer to cleanup endpoints and methods sheet for guidance on how clean is clean.*** Call the Environmental Unit (Lyle Trumbull, 610-710-1919) for cleanup endpoint guidance or if your crew is close tocompleting an area.

- Move oiled containment boom from Navy Yard to Decon. Demob by 5/27/2005

Assignments

Special Equipment / Suppl ies Needed for Assignment

Additional equipment will be made available from staging as per operational needs.

All unused equipment should be immediately returned to Lagoon for redeployment / demobilization.

Due to the wildlife concerns, operational activities are prohibited in the following locations: all of Monds Island, the NJside of Petty Island. a 500ft. restricted zone has been established surrounding these areas. No on-water operations arepermitted in this zone without first notifying EU.

Special Environmental Considerat ions


11

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:




Task Force #2

Division/Group:

Branch:

Task Force:

Review Site Safety Plan (Contractors) With Special Attention To PPE, Slips, and Trips & Falls. All Personnel AreRequired To Follow Decon Procedures In Site Safety Plan.

All on-water operations should be guided by the 3/21/05 "Temporary Safety Zone" established by theCOTP-Philadelphia requiring minimal wake in the response area. Special safety precautions should be exercised ashot weather approaches. Response personnel should be alert to their surroundings and aware of the safety of thoseworking with them.

Special Site-Specif ic Safety Considerat ions

Report situation status and resource changes each day at 1700, call 267-765-3447 or fax 215-923-4476. This is critical toallow us to plan properly and ensure you will have the resources you need to do your job tomorrow.

Fax all equipment and personnel Check-In sheets to 215-923-4476 with an attention line to "Resource Unit"

Please review attached protocol for handling oiled wildlife.

Wake incidents should be reported to the Waterways Management Branch at 215-271-4889 (7:30am to 4:00pm) or215-271-4807 (After 4:00pm).

Ensure that all your equipment is barcoded, and that the Resource Unit has a list of your barcoded equipment.

Addit ional Information


12

75°1

1'52

"W

75°1

1'52

"W

75°1

0'52

"W

75°1

0'52

"W

75°9

'52"

W

75°9

'52"

W

75°8

'52"

W

75°8

'52"

W

75°7

'52"

W

75°7

'52"

W

39°5

3'9"

N39

°53'

9"N

39°5

4'9"

N39

°54'

9"N

39°5

5'9"

N39

°55'

9"N

T/V

Ath

os I

Oil

Spill

SCA

T M

ap P

A-3

Sprin

g 20

05 S

CA

T

10 C

orpo

rate

Circ

leS

uite

300

New

Cas

tle, D

E 1

9720

302-

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1919

Mai

n30

2-39

5-19

20 F

ax

ww

w.e

ntrix

.com

US

E O

NLY

AS

A G

EN

ER

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EN

CE

01,

000

2,00

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000

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Feet

³Le

gend PA

-3 S

egm

ent &

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e B

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s 2,

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ylki

ll R

iver

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sey

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alt

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tman

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-3-F

PA-3-EPA-3-

F

PA-3-E

PA-3-D

PA-3-D

PA-3-C

PA-3-C

PA-3-B

PA-3-B

PA-3-A

PA-3-A

PA-4-A

N 3

9.88

55°

W 7

5.19

64°

N 3

9.88

62°

W 7

5.18

72°

N 3

9.88

72°

W 7

5.17

48°

N 3

9.88

72°

W 7

5.16

61°

N 3

9.88

82°

W 7

5.15

16°

N 3

9.88

98°

W 7

5.14

25°

N 3

9.90

63°

W 7

5.13

43°

13

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Period:




Task Force #3

Division/Group:

Branch:

Task Force:

Operations PersonnelTitle Person Radio Phone Pager

Operations Section Chief - TOG M. Ploen 612-963-5222





Task Force Supervisor - TOG M. Jenkins 985-768-2328

Task Force Supervisor - USCG MK1 Wojciechowski 609-351-8524

Resources RequiredArea of Operation Resource Type Description Quantity Size

Task Force #3 Manpower: Responder Responders 50 each

Task Force #3 Manpower: Supervisor Supervisors 5 each

Task Force #3 Pressure Washers / Wash PumpsHotsie 15 each

Task Force #3 Pumps Pumps 10 each

Task Force #3 Vehicle Vehicles 12 each

Task Force #3 Vessel Vessels 8 each

StatusIncident Resources - Equipment

Supplier Resource Type Description Quantity Size

Task Force #3

AssignedTOG Generator 1541 Powermate 37501 each

AssignedEnvironmental Restoration Pressure Washers / Wash Pumps1291 Honda 1 each



















AssignedIndustrial Cleanup, Inc. - ICI Pressure Washers / Wash Pumps3091 Hotsie, Yanmar 1 each



14

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Period:




Task Force #3

Division/Group:

Branch:

Task Force:

StatusIncident Resources - Equipment


Task Force #3






AssignedKens Marine Service Pumps 1092 Pump 1 each



AssignedKens Marine Service Pumps 3289 Trash Pump 1 each

AssignedKens Marine Service Vehicle 1091 4x4 F-350 1 each

AssignedKens Marine Service Vehicle 1093 7 Passanger Van1 each

AssignedKens Marine Service Vehicle 1095 9 Passanger Van1 each

AssignedKens Marine Service Vehicle 1097 4x4 Dodge Durango1 each

AssignedEnvironmental Restoration Vehicle 1226 Chevy 1 each

AssignedEnvironmental Restoration Vehicle 1227 F-550 Teak Bed 1 each

AssignedEnvironmental Restoration Vehicle 1228 F-450 Steak Bed1 each

AssignedEnvironmental Restoration Vehicle 1294 Chevy 3/4 Ton 1 each


AssignedEnvironmental Restoration Vehicle 1452 Dodge Van 1 each


AssignedEnvironmental Restoration Vehicle 1454 Suzuki Vinson 1 each

AssignedEnvironmental Restoration Vehicle 1480 F-250 4x4 1 each

AssignedIndustrial Cleanup, Inc. - ICI Vehicle 1700 ATV 1 each

AssignedClean Harbors Environmental Service Inc.Vessel 0491 Vessel <21 - Jon Boat1 each 18 feet

AssignedClean Venture, Inc. Vessel 1684 Vessel > 21 Privateer1 each 24 feet

AssignedMiller Environmental Group, Inc.Vessel 2752 Vessel < 21 Jon Boat1 each 20 feet


AssignedMiller Environmental Group, Inc.Vessel 2758 Carolina Skiff w/ motor1 each 20 feet

AssignedMiller Environmental Group, Inc.Vessel 2759 Carolina Skiff w/ motor1 each 20 feet

AssignedClean Harbors Environmental Service Inc.Vessel 2764 Vessel < 21 Jon Boat1 each 10 feet



StatusIncident Resources - Manpower


Task Force #3


AssignedEnvironmental Restoration Manpower: Responder Spill Tech 29 each

AssignedGarner Manpower: Responder Spill Tech 1 each


15

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Period:




Task Force #3

Division/Group:

Branch:

Task Force:

StatusIncident Resources - Manpower


Task Force #3

AssignedIndustrial Cleanup, Inc. - ICI Manpower: Responder Spill Tech 24 each

AssignedKens Marine Service Manpower: Responder Spill Tech 13 each

*** General cleanup notes:*** Conduct preliminary shoreline inspection in accordance with UC approved end points. Report findings to EU.*** Remove any abandoned boom or snare*** Collect released oil in snare for all hotsie activities.*** Do not strip bark from tree during hotsie activities*** Refer to cleanup endpoints and methods sheet for guidance on how clean is clean.*** Call the Environmental Unit (Lyle Trumbull, 610-710-1919) for cleanup endpoint guidance or if your crew is close to completing an area.

- Place containment boom @ Hog Island Terminal.- Place sorbent boom @ granite wall.- Demob by 6/2/2005

Assignments

Special Equipment / Supplies Needed for Assignment



Due to the wildlife concerns, operational activities are prohibited in the following locations: all of Monds Island, the NJ sideof Petty Island. a 500ft. restricted zone has been established surrounding these areas. No on-water operations are permittedin this zone without first notifying EU.

Special Environmental Considerations

Review Site Safety Plan (Contractors) With Special Attention To PPE, Slips, and Trips & Falls. All Personnel Are RequiredTo Follow Decon Procedures In Site Safety Plan.

All on-water operations should be guided by the 3/21/05 "Temporary Safety Zone" established by the COTP-Philadelphiarequiring minimal wake in the response area. Special safety precautions should be exercised as hot weather approaches.Response personnel should be alert to their surroundings and aware of the safety of those working with them.

Special Site-Specific Safety Considerations






Additional Information


16

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:




Task Force #3

Division/Group:

Branch:

Task Force:








17

75°1

5'52

"W

75°1

5'52

"W

75°1

4'52

"W

75°1

4'52

"W

75°1

3'52

"W

75°1

3'52

"W

75°1

2'52

"W

75°1

2'52

"W

75°1

1'52

"W

75°1

1'52

"W

39°5

1'9"

N39

°51'

9"N

39°5

2'9"

N39

°52'

9"N

39°5

3'9"

N39

°53'

9"N

T/V

Ath

os I

Oil

Spill

SCA

T M

ap P

A-4

Sprin

g 20

05 S

CA

T

10 C

orpo

rate

Circ

leS

uite

300

New

Cas

tle, D

E 1

9720

302-

395-

1919

Mai

n30

2-39

5-19

20 F

ax

ww

w.e

ntrix

.com

US

E O

NLY

AS

A G

EN

ER

AL

RE

FER

EN

CE

01,

000

2,00

03,

000

500

Feet

³Le

gend PA

-4 S

egm

ent &

Zon

e B

ound

arie

s

1 in

ch e

qual

s 2,

500

feet

Penn

sylv

ania

New

Jer

sey

PA-4-A

PA-4-B

PA-4-C

PA-4-D

PA-4-D

PA-4-E

PA-4-E

PA-4-F

PA-4-F

PA-4-G

PA-4-H

PA-4-H

PA-4-I

PA-4-J

PA-4-J

PA-5-A

N 3

9.88

61°

W 7

5.19

64°

N 3

9.88

46°

W 7

5.19

67°

N 3

9.88

34°

W 7

5.19

82°

N 3

9.87

96°

W 7

5.20

50°

N 3

9.87

51°

W 7

5.21

09°

N 3

9.86

89°

W 7

5.22

10°

N 3

9.86

77°

W 7

5.22

33°

N 3

9.86

58°

W 7

5.22

80°

N 3

9.86

43°

W 7

5.23

03°

N 3

9.85

59°

W 7

5.25

52°

18

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:



New Jersey

Hot Shot

Division/Group:

Branch:

Task Force:







Task Force Supervisor - TOG P. Parker 270-559-2735

Task Force Supervisor - USCG MSO as assigned TBD

Resources Required


Hot Shot Manpower: Responder Responders 50 each

Hot Shot Manpower: Supervisor Supervisors 5

Hot Shot Pressure Washers / Wash PumpsHotsie 4 each

Hot Shot Pumps Pumps 4 each

Hot Shot Vehicle Vehicles 4 each

Hot Shot Vessel Vessel < 21 4 each

Status



Hot Shot

AssignedFleet Environmental Services, L.L.C.Generator 2522 DCA 25SSIU 1 each



AssignedFleet Environmental Services, L.L.C.Pressure Washers / Wash Pumps2513 Mighty TM 1 each

AssignedFleet Environmental Services, L.L.C.Pressure Washers / Wash Pumps2514 Honda 1 each


AssignedEnvironmental Restoration Pressure Washers / Wash Pumps2517 Mighty TM 1 each


AssignedFleet Environmental Services, L.L.C.Pressure Washers / Wash Pumps2541 Might M 1 each


AssignedEnvironmental Restoration Pressure Washers / Wash Pumps3047 Pressure Washer1 each



AssignedFleet Environmental Services, L.L.C.Pumps 2518 Honda 1 each 3 inch(es)

AssignedFleet Environmental Services, L.L.C.Pumps 2519 Tsunami 1 each 3 inch(es)

AssignedFleet Environmental Services, L.L.C.Pumps 2520 Tsunami 1 each 3 inch(es)

AssignedFleet Environmental Services, L.L.C.Trailer 2521 Scottsman 1 each 36 feet

AssignedFleet Environmental Services, L.L.C.Vehicle 2502 Rack Body 1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2503 Mitsubishi Rack Body1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2504 Isuzu Rodeo 1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2505 Dodge 1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2506 GMC 1 each


19

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:



New Jersey

Hot Shot

Division/Group:

Branch:

Task Force:

Status



Hot Shot

AssignedFleet Environmental Services, L.L.C.Vehicle 2507 Plymouth Voyager Van1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2508 F-350 Van 1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2509 Ford Club 1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2510 Nissan Titan - Utility Truck1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2511 F-350 - Utility Truck1 each

AssignedFleet Environmental Services, L.L.C.Vehicle 2512 Ford Van 1 each

Status



Hot Shot


AssignedFleet Environmental Services, L.L.C.Manpower: Responder Spill Tech 49 each

*** General cleanup notes:*** Conduct preliminary shoreline inspection in accordance with UC approved end points. Report findings to EU.*** Remove any abandoned boom or snare*** Collect released oil in snare for all hotsie activities.*** Do not strip bark from tree during hotsie activities*** Refer to cleanup endpoints and methods sheet for guidance on how clean is clean.*** Call the Environmental Unit (Lyle Trumbull, 610-710-1919) for cleanup endpoint guidance or if your crew is close tocompleting an area.

- Maintain DE/NJ/PA shoreline as directed.

- Support Signoff Inspection Teams.

- Inspect and maintain boomed areas @ PA2H, PA3F, PA4F, PA4J

Assignments







20

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:



New Jersey

Hot Shot

Division/Group:

Branch:

Task Force:

Review Site Safety Plan (Contractors) With Special Attention To PPE, Slips, and Trips & Falls. All Personnel AreRequired To Follow Decon Procedures In Site Safety Plan.










21

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:



Deputy Operations Section

Staging/DeconDivision/Group:

Branch:

Task Force:




Ops Section Deputy - TOG J. Tanner 251-454-6397

Ops Section Deputy - FOSCR MKC Nichols TBD


Task Force Supervisor - TOG B. Barker 985-381-0697

Task Force Supervisor - USCG MSO as assigned TBD

Resources Required


Lagoon Manpower: Responder Responders 46 each

Lagoon Manpower: Supervisor Supervisors 6 each

Lagoon Pressure Washers / Wash PumpsHotsie 4 each

Lagoon Pumps Pumps 4 each

Lagoon Vehicle Vehicles 4 each

Status



Lagoon

AssignedIndustrial Cleanup, Inc. - ICI Barge: Inland 1551 Deck Barge 1 each 20 feet

AssignedTOG Boom Boom 6100 feet 18 inch(es)

AssignedTOG Crane 2137 Crane 1 each 35 ton(s)

AssignedTOG Equipment: Heavy 1559 Volvo 1 each

AssignedTOG Equipment: Heavy 2124 Forklift - Sunbelt1 each

AssignedTOG Equipment: Heavy 2134 Sweeper 1 each

AssignedEnvironmental Restoration Equipment: Heavy 3101 T200 Tracked Bobcat1 each

AssignedEnvironmental Restoration Equipment: Heavy 3102 Bucket 1 each

AssignedTOG Generator 1212 Generator 1 each

AssignedTOG Generator 1458 Honda FG 2800 1 each


AssignedTOG Generator 1522 Coleman Generator1 each

AssignedTOG Generator 3286 Coleman Generator1 each

AssignedTOG Generator 3288 Honda 2800 Watt Generator1 each

AssignedEnvironmental Restoration Pressure Washers / Wash Pumps0792 Hotsie, MTM 1 each

AssignedKens Marine Service Pressure Washers / Wash Pumps0914 Hotsie 1 each

AssignedGlobal Remediation Services Inc.Pressure Washers / Wash Pumps1043 Shark Hotsie 1 each

AssignedSWS Environmental First ResponsePressure Washers / Wash Pumps1203 Hotsie 1 each


AssignedClean Harbors Environmental Service Inc.Pressure Washers / Wash Pumps1218 Hotsie 1 each



AssignedGlobal Remediation Services Inc.Pressure Washers / Wash Pumps1249 Shark Hotsie 1 each 2 inch(es)


22

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:





Branch:

Task Force:

Status



Lagoon

AssignedKens Marine Service Pressure Washers / Wash Pumps1289 Shark 1 each




Out-of-ServiceEnvironmental Restoration Pressure Washers / Wash Pumps1550 Hotsie 1 each















AssignedKens Marine Service Pressure Washers / Wash Pumps2395 Shark Hotsie SGP-4035E1 each

AssignedEnvironmental Restoration Pressure Washers / Wash Pumps2709 Hotsie 440SF 1 each

AssignedEnvironmental Restoration Pressure Washers / Wash Pumps3006 Hotsie All American1 each

AssignedTOG Pressure Washers / Wash Pumps3056 Hotsie 1 each

AssignedTOG Pressure Washers / Wash Pumps3057 Hotsie 1 each


Out-of-ServiceIndustrial Cleanup, Inc. - ICI Pressure Washers / Wash Pumps3081 Yanmar Hotsie 1 each
















23

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:





Branch:

Task Force:

Status



Lagoon



AssignedIndustrial Cleanup, Inc. - ICI Pumps 1010 Trash Pump 1 each 2 inch(es)


AssignedSWS Environmental First ResponsePumps 1266 Trash Pump 1 each 3 inch(es)


AssignedTOG Pumps 1652 Trash Pump 1 each

AssignedTOG Pumps 1653 Trash Pump 1 each

AssignedIndustrial Cleanup, Inc. - ICI Pumps 1667 Pump 1 each 2 inch(es)

AssignedClean Harbors Environmental Service Inc.Pumps 1807 Honda Transfer Pump1 each 2 inch(es)

AssignedClean Harbors Environmental Service Inc.Pumps 1808 Honda Transfer Pump1 each 2 inch(es)

AssignedClean Harbors COOP Pumps 2035 Pump 1 each


AssignedClean Harbors Environmental Service Inc.Pumps 2306 Wash Pump 1 each 2 inch(es)











AssignedEnvironmental Restoration Storage: Liquid 2779 Poly Tank 1 each



AssignedTOG Storage: Solid 1031 Sea Can 1 each 40 feet




AssignedTOG Trailer 0423 Boat Trailer 1 each

AssignedNRC - National Response CorporationTrailer 2185 Barge Trailer 1 each



Out-of-ServiceClean Venture, Inc. Vehicle 1695 Quad 1 each

AssignedKens Marine Service Vessel 0909 Vessel > 21 Response Boat1 each 32 feet

AssignedClean Harbors Environmental Service Inc.Vessel 1681 Vessel < 21 1 each 24 feet




24

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:





Branch:

Task Force:

Status



Lagoon



Status



Lagoon

AssignedSWS Environmental First ResponseManpower: Responder Responders 46 each

AssignedSWS Environmental First ResponseManpower: Supervisor Supervisors 5 each

- Decontaminate response equipment.

- Support cleanup operations.

- Manage equipment demobilization.

Assignments

Review Site Safety Plan(Contractors) With Special Attention To PPE, Slips, and Trips & Falls. All Personnel AreRequired To Follow Decon Procedures In Site Safety Plan.










25

MT Athos I

Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)


Per iod:



Sign Off Inspection Team

Division/Group:

Branch:

Task Force:


Title Person Radio Phone PagerPlanning Section Chief C. Bukosky 609-510-7719

Environmental Unit L. Trumbull 610-710-1919


Conduct shoreline surveys according to sign off plan. Report information to Planning for coordination of responseresources.

Assignments

Teams will be deployed by EUL as necessary.

Location of Work

Work Assignment Special Instructions

All reports will reference Areas as noted on attached maps.



All unused equipment should be immediately returned to Lagoon for redeployment.



Review Site Safety Plan(Contractors) With Special Attention To PPE, Slips, and Trips & Falls. All Personnel AreRequired To Follow Decon Procedures In Site Safety Plan.










26

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ICS 206 - Medical PlanIncident: MT Athos I

Per iod: Period 35 (5/24/2005 06:00 - 6/3/2005 06:00)

Prepared By: Medical Unit Leader a t 5/22/2005 10:10

Vers ion Name: Medical Plan

First Aid StationsName Locat ion EMT (On-Site) Phone Radio

Safety Officer - Lagoon Essington Yes (610) 521-8916

Name Locat ion EMT Phone RadioTransportat ion (Ground and/or Ambulances Services)

Delaware County, PA 911 Yes 911

Thomas Jefferson University Hospital 911 Yes 911

Philadelphia County, PA 911 Yes 911

Name Phone RadioHel ipadLocat ion Burn CenterHospi ta ls

Thomas Jefferson University Hospital (215) 955-6000Philadelphia, PA - United StatesYes No

Pennsylvania Hospital (215) 829-3000Philadelphia, PA - United StatesNo No

Methodist HospitalDiv, Thomas Jefferson University (215) 952-9000Philadelphia, PA - United StatesYes No

Hahnemann (215) 762-7000Philadelphia, PA - United StatesNo No

University of Pennsylvania Hospital (215) 662-3920Philadelphia, PA - United StatesYes No

Crozer Medical Center (610)447-2000 ER (610)447-2186Upland, PA Yes Yes

Cooper Hostipal University Medical Center (856) 342-2345Camden, NJ - United States Yes No

Christiana Medical Center (302) 733-1000Wilmington, DE - United StatesYes No

St. Francis Hospital (302) 421-4590Wilmington, DE - United StatesYes No

Memorial Hospital of Salem County (856) 425-3288Salem, NJ - United States Yes No

Temple University Hospital (215) 707-2876Philadelphia, PA - United StatesYes Yes

Underwood Memorial Hospital (856) 845-0100Woodbury, NJ - United StatesYes No

Specia l Medical Emergency Procedures

Document all incident related injuries/illnesses. Submit written report to Safety officer or representative. Safety Officer: (610)521-8916.Communicate any and all loss of degradation of medical services/resources to the Incident Commander (IC)For EMS services on the NJ side, we have established direct contact numbers to EMS dispatchers in each county. Camden County (NJ 1&2) - 856-757-7502 Gloucester County (NJ 3&4) - 856-589-0911 Salem County (NJ 5,6,7,8,9,10&11) - 856-769-2959Hyperbaric Chamber is located at University of Pennsylvania Hospital.

Urgent Care, sick visits; Occupational Health:Park Care at Taylor Hospital Ridley Park, PA (610) 595-6811 (610) 595-6812(fax) Monday-Friday 8am-5pm

Occupational Health Services (Minor Injuries/Illnesses):Nova Care Lester, PA (610) 521-6880 (610) 521-5531(fax)Nova Care South Philadelphia (215) 467-5800Nova Care @ Hahnmann University Philadelphia, PA (215) 762-8525*All minor injuries/illnesses during working hours are recommended to be seen at a Nova Care Facility.

ICS 206 - Medical Plan Printed: 5/22/2005 11:56 © 1997-2005 dbSoft, Inc.Page 1 of 1

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Incident Name: M/T ATHOS I Location: Philadelphia, PA

Health & Safety Message, May 23 2005 IAP Version Page 1 of 9

Safety Officers on Duty: Ed Doyle @ 302-293-8959

Archie Gresham @ 302-2938960 TO: ALL PERSONNEL ? All safety rules are to be followed. ? Look out for your fellow responders. ? Use Common Sense. ? Do Not Take Chances. ? If unsafe, STOP and talk to your supervisor. ? ZERO Injuries is our goal. Site Description: On-Water & Beach Cleanup Activities Potential Hazards: Slippery and uneven surfaces; exposure to weathered oil; cold/heat exposure; slips, trips, and falls; wave and wake concerns while conducting boat operations. To report Wake Incidents to the Waterway Management Unit of the USCG during the day (0730 to 1600) call 215-271-4889. After hours and on week-ends call 215-271-4807.

GENERAL SAFETY CONCERNS

ADHERENCE TO ALL PPE REQUIREMENTS Level D (modified) • Tyvek-type and /or rain gear (see Protective Clothing Matrix). • Hard hat when overhead hazards exist (also Hogg Island area) • Safety glasses with side shields (ANSI approved) /goggles/face shield • Work shoes • Disposable boots • Chemical resistant gloves • Hearing protection NOTE: Eye Protection is NOT OPTIONAL. ANSI Approved Safety Eye Wear with Side Shields is the minimum eye protection requirement for all activities. Personal Flotation Equipment (PFDs) are required to be worn properly—fully secured—when working on or near the waters edge. UNSECURED PFDs MEANS NO PFDs! Gloves and sleeve area and boot and pant leg area should be taped to prevent contact with product. Use of tobacco products of any kind and eating/drinking is restricted to designated areas only and only following proper personal decontamination.

31


Health & Safety Message, May 23 2005 IAP Version Page 2 of 9 Contractors should clearly designate break/rest areas. Otherwise such activity is prohibited. Special notes: ? In the event clean up activities involve entry to industrial/commercial facilities,

safety and security rules of the facility will apply as long as the safety rules do not contradict the Site Safety Plan.

? ALL INJURIES REGARDLESS OF SEVERITY MUST BE REPORTED TO THE OPERATIONS CENTER AND SAFETY IMMEDIATELY AND A INCIDENT REPORT MUST BE FORWARDED TO THE FIELD SAFETY REPRESENTATIVE

? ALL PERSONNEL VISITING FIELD WORK AREAS MUST BE WEARING THE APPROPRIATE PPE.

? Handling of distressed or dead animals is restricted to regulatory agency personnel. If found, report to the area supervisor who will notify the appropriate person.

32


Health & Safety Message, May 23 2005 IAP Version Page 3 of 9 WARM WEATHER ILLNESS

PRICKLEY HEAT (MILIARIA)

CAUSE

? Unevaporated sweat, dead skin cells, and bacteria block the sweat glands, leading to sweat build up causing inflammation, resulting in a skin rash.

? Poor hygiene

? Obesity

? Over activity during hot weather.

SYMPTOMS

? Small, fluid filled blisters.

? Red, irritated, itchy or burning sensation. ? Clusters of blisters that come and go only during exposure to sunlight or hot,

humid weather.

FIRST-AID

? Calamine lotion or Hydrocortisone ointment on affected area to stop the itch.

? Cool showers or baths. ? Bathe in commercial preparations of oatmeal mixes or use an oatmeal soap to stop

the itch.

? Non-Drowsy Benadryl? if it is a chronic condition. (Follow directions on the package.)

PREVENTION

? Avoid lengthy periods of sunlight exposure directly on the skin.

? Take frequent showers or sponge baths to cleanse the skin. ? Do not wear tight clothing. Cotton clothing will allow the skin to breathe.

? Use talcum powders containing cornstarch to keep skin dry.

HEAT CRAMPS

CAUSE ? Too much water intake and not enough salt in diet. Build up of lactic acid in the

muscles.

SYMPTOMS ? Twitching, painful cramping in tired muscles.

FIRST-AID ? Remove person from heat to a cool / shaded area. Allow them to rest.

? Re-hydrate with fluids such as water or sports drinks with electrolytes.

PREVENTION

? Avoid drinking alcoholic beverages at least 8 hours before working in PPE. ? Avoid drinking caffeinated beverages.

? Drink at least 1 bottle of water before suiting up, 1 bottle each hour, and 1 bottle after decon. Try to consume 21 - 28 oz. of water per hour and 3-6 quarts of water per day.

? Average American diets contain sufficient salt for acclimatized employees. Salt food moderately if needed and permitted by physician. Avoid salt tablets.

33



HEAT FAINTING OR COLLAPSE (HEAT SYNCOPE)

CAUSE ? Standing erect and immobile in heat. The brain does not receive enough oxygen. Lack of heat acclimatization. A sudden drop in blood pressure.

SYMPTOMS ? A fainting spell.

FIRST-AID ? Remove person from heat to a cool / shaded area. Allow them to rest.

? Re-hydrate with fluids such as water or sports drinks with electrolytes, rest.

PREVENTION

? Follow recommended work/rest cycles while wearing PPE.

? Acclimatize employees by using a break-in schedule of graded work and heat exposure for at least 5 to 7 days (or more).

? Move around. Avoid standing in direct sunlight when shade is available.

? Avoid drinking alcoholic beverages at least 8 hours before working in PPE. ? Avoid drinking caffeinated beverages and energy drinks.

HEAT EXHAUSTION

CAUSE ? Excessive heat, dehydration, and sometimes excessive loss of salt. Lack of heat

acclimatization.

SYMPTOMS

? Clammy and moist skin, pale or flushed complexion.

? Loss of work capacity,

? Dizziness, lightheadedness, headache. ? Nausea, fatigue, confusion, increased irritability, blurred vision.

? Vomiting, fainting. ? Sometimes there is a moderate increase in body temperature (100 ?F – 102 ?F).

FIRST-AID ? Remove person from heat to a cool / shaded area. Allow them to rest. ? Cool the person down with cool rags or ice packs.

? Rehydrate with fluids such as water or sports drinks with electrolytes.

PREVENTION

? Follow recommended work / rest cycles while wearing PPE.

? Acclimatize employees by using a break - in schedule of graded work and heat exposure for at least 5 – 7 days (or more).

? Avoid drinking alcoholic beverages at least 8 hours before working in PPE.

? Avoid drinking caffeinated beverages and energy drinks. ? Drink at least 1 bottle of water before suiting up, 1 bottle each hour, and 1 bottle

after decon. Try to consume 21 - 28 oz. of water per hour and 3-6 quarts of water per day.

? Follow work/rest cycles while wearing PPE.

34



HEAT STROKE (A MEDICAL EMERGENCY)

CAUSE ? Excessive heat, humidity, and dehydration. Lack of heat acclimatization.

? The body’s inability to thermo-regulate temperature.

SYMPTOMS

? Hot, dry skin (because sweating has stopped). Skin is usually red, spotted, or blue-grey in color.

? Listless, sluggish, or hyperactive and manic, rapid breathing.

? Dizziness, confusion, slurred speech, seizures.

? Semiconscious, unconsciousness, or comatose. ? Highly increased body temperature (105 ?F or higher).

? DEATH, if not treated.

FIRST-AID

? CALL 911.

? Remove person from heat to a cool / shaded area. ? Remove clothing to level of undergarments. Place ice packs in major arterial areas (on

each side of the neck, arm pits, groin area, and behind the knees.

? If ice or ice pack are not available, apply cool water or water soaked rags to these areas (both sides of neck, arm pits, groin, and behind knees).

? Fan the body to increase cooling.

PREVENTION ? DO NOT ALLOW FURTHER PROGRESSION FROM HEAT EXHAUSTION TO HEAT

STROKE.

GENERAL HEAT STRESS PREVENTION TIPS FOR HOT WEATHER Wear: ? minimal clothing under protective suits (for example, shorts and T – shirt), ? loose fitting clothing in non – contaminated environments, ? water soaked caps (“head coolers”), neckerchiefs (“neck coolers”), and / or

cooling vests. When the air temperature exceeds 95oF (equivalent to normal skin temperature), exposure to forced air provided by a plain fan will worsen heat stress. When possible, install water–connected misting rings in front of fans placed inside of the tents or shaded areas. This will create a cold mist environment and lower the overall temperature of the surrounding air. Weigh yourself before and after each work break. Weight loss of 1.5% – 2 % indicates that consumption of more water is needed. Sufficient sleep in a cool area and good nutrition are important in avoiding heat stress.

35


Health & Safety Message, May 23 2005 IAP Version Page 6 of 9 RECOMMENDED PROCEDURE FOR-

SAFE FUELING OF HOTSY’S AND PUMPS

1. Position a standby person with a fire extinguisher in the vicinity of the refueling operation.

2. Position a bucket of cold water and a rag near the equipment to be refueled. 3. Prior to refueling, wait at least 10 minutes after operating hotsy’s and pumps in

order to allow the equipment to cool off. 4. To determine if the equipment is still hot, place a wet rag on top of the muffler and

engine shroud. DO NOT USE YOUR HAND FOR THIS TEST. If the rag “sizzles,” the equipment is not cool enough to refuel. Wait a few minutes and repeat this test by rewetting the rag with cold water and placing it on top of the muffler and engine shroud.

5. If a fuel funnel is used, place it inside of the fuel tank and pour the fuel into the tank. 6. In order to visually check the fuel level, stop fueling and pull out the funnel. Do

not continue to pour fuel as the level is checked. This could allow fuel vapor or liquid to blow onto or contact a hot engine part and ignite.

SAFE WORK TIPS FOR HOTSY’S AND PUMPS

1. If you take your hand off of the hotsy gun trigger for more than 2 minutes, shut off the

fuel burner to avoid an equipment fire. 2. DO NOT SMOKE OR USE A CELL PHONE OR RADIO DURING FUELING. 3. DO NOT REFUEL EQUIPMENT WHILE IT IS OPERATING. 4. Take advantage of the times when the equipment is already cooled off. Refuel at the

following times, even if only a small amount of fuel is needed: ? First thing in the morning, ? After each break, and ? After lunch.

36


Health & Safety Message, May 23 2005 IAP Version Page 7 of 9

PLANT RASHES How are rashes from plants treated? Mild rashes may be treated with non-prescription preparations, but hydrocortisone creams are usually ineffective. If the reaction is severe, your doctor may prescribe a corticosteroid drug. Poison ivy, oak, and sumac are among the most common skin rashes seen in a physician's office. Allergic reactions from these plants will affect millions of Americans every year. These rashes are most commonly caused by contact with the plant's colorless or yellowish oil, called urushiol (u-roo-she-ol). The plant oil is released when the plant stem or leaves are cut or crushed. The plant oil is invisible and sticky and may be carried on garden tools, on pet's fur, or in the smoke of a burning plant.

Poison Ivy A climbing vine with three serrated-edge, pointed leaves grows in the East, Midwest and South. In the northern and western states, poison ivy grows as a non-climbing shrub.

Who is affected? Researchers have found that 85% of the population will develop an allergic reaction if exposed to poison ivy. Sensitivity seems to develop over several exposures, usually during childhood, and tends to decrease as individuals reach their thirties. About 10% of the population will have severe reactions, and an equal number of people will not be sensitive at all. What are the symptoms of plant rashes? The rash can affect any part of the body but the commonly affected areas are the hands, forearms and face. Once the plant oil touches the skin, it begins to penetrate in a matter of minutes. The rash appears as a line within 12-48 hours after exposure to the plant oil. Redness and swelling are followed by blisters and severe itching; within a few days the blisters become crusted and scaly. The rash will heal in about ten days. How can I prevent plant rashes? The most common way to get a rash from a poisonous plant is to come in contact with the plant oil. Once you have the rash it cannot be spread to other parts of your body or to another person by touching the blisters or the fluid. The rash is spread by the plant oil on the hands, for example, wiping the forehead with the hand.

37


Health & Safety Message, May 23 2005 IAP Version Page 8 of 9 Learn to recognize and avoid the plant. If you find the plant growing in your yard, use gloves to pull it up by the roots, and discard the plant carefully, then discard or wash the gloves. When walking through wooded areas, wear long pants and long sleeves. Brushing up against the plant's leaves seldom results in breaking out in a rash because the plant's oil is not released unless the stem or leaf surface is broken. However, if you are exposed to the plant oil, wash the affected area with cold water as soon as possible. Carefully remove all exposed clothing and wash it. Wash off all camping and sporting gear as well, if there is a chance that it has been contaminated.

H2O – WATER AND HYDRATION It’s easier than you think to get dehydrated in both cold and hot weather. Your body is more than 70% water. You can begin to get dehydrated with as much as a 2% loss of water. It doesn’t take much to cause a 2% loss of water. It can happen to a responder in the field, to someone who’s in bed with the flu, and, in very hot weather, to someone who just doesn’t drink enough water. Drink water because when your body gets dehydrated, the following can happen: ? Your brain won’t work properly—you’ll get groggy, slow, and feel out of it. ? You’ll lose muscle tone. ? Your kidneys won’t be able to function; toxins and wastes will back up in your body,

making you feel generally crummy. ? You’ll have trouble regulating your body temperature; you make feel overheated or

you may feel chronically cold and unable to get warm. ? You’ll think you’re hungry all the time, and so you’ll be likely to eat more. ? Your skin will get dry, itchy, and saggy. Remember to keep yourself hydrated by drinking water – WHETHER YOU THINK YOU NEED IT OR NOT! Question Why do we sweat when we exercise or exert ourselves at work? (choose one) To help increase our body temperature To encourage us to drink more water To maintain a safe body temperature To maintain a safe body temperature is the correct answer. The evaporation of sweat from the skin during exercise or exertion enables us to maintain a safe core body temperature.

38


Health & Safety Message, May 23 2005 IAP Version Page 9 of 9 Avoiding Back Injuries As we begin more and more movement of equipment and start setting more and more material into the decon area, we must remember that pushing and pulling on equipment and material could lead to injuries, especially back injuries. Some work tasks that could possibly result in back injuries include:

o Awkward postures, such as working for a prolonged time with hands above the head or with the elbows above the shoulders; prolonged work in a squatting, kneeling, or lifting position; or repeated bending or twisting.

o Forceful lifting, pushing or pulling of heavy objects; moving bulky or slippery objects; and being in an awkward postures while moving objects.

Think Before Lifting Serious back injuries occur due to improper lifting techniques. Some things not to do include: ? Bending from the waist to pick up objects. ? Lifting boxes above your chest level. ? Twisting the body to carry or lift a heavy box or object. ? Lifting objects when you are in poor physical shape. Guidelines for safe lifting: ? Get a good grip. Grasp the load firmly. Use gloves if they allow for a better grip. ? Get a good footing. Centering body weight provides a more powerful line of thrust

and good balance. ? Keep it close. Grasp the load firmly and lift towards the belt buckle. Hold the load

close to the body to avoid putting pressure on the back. ? Lift smoothly. Raise, carry and lower the load smoothly. Never jerk a load. ? Avoid twisting. If turning is required while lifting or carrying a load, turn your feet and

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Conference Call Procedure MV Athos I

From time to time, the Unified Command will have a need to convene via conference call. Their needs could range from situational updates to critical information requiring Unified Command decisions. The Unified Command will initiate conference calls by contacting the Planning Section Chief. The Planning Section Chief will require a list of persons that should be invited to participate in the Conference Call, the preferred time of the call, ask whether or not a scribe is required and a suggested agenda. The Planning Section Chief will call ConferencePlus and schedule the call. The Planning Section Chief will then send an email to all invited conference call participants, which gives the call-in particulars and the agenda. The Situation Unit and Operations and Planning must have a representative on the call to present information according to agenda. WEEKLY UNIFIED COMMAND CONFERENCE CALL IN NUMBER: Dial-In Number: 1 (888) 287-5343 (to join the audio conference call) Alternate Dial-In: 1 (847) 619-6483 Pass code: 9285423# - If you call in before the moderator, you will be placed on hold with music background until the moderator MODERATOR CALL IN ADDITIONAL NUMBER: 5233443

Agenda - Unified Command Meetings Thursdays -- 0900hrs

1. Introductions – UC reps self-introductions All participants 2. Situation Brief Situation Unit Leader 3. Planned Actions Planning/Ops Chief 4. Critical Issues/Needs Operations Chief 5. Review of Open Action Items Situation Unit Leader 6. Long Range Plan Steve Kegelman 7. New Jersey comments NJ UC Rep 8. Pennsylvania comments PA UC Rep 9. Delaware comments DE UC Rep 10. FOSC comments FOSC 11. Announce any necessary additional UC

Meetings (other than Mondays) RP

12. Final remarks RP 13. This concludes the Command and General Staff

Meeting. Unified Command Members only from this point on.

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SITE SAFETY PLAN M/V ATHOS I NOVEMBER 27, 2004

PAGE 1 OF 54

SITE DESCRIPTION Site generally referred to as: MV ATHOS I Location: Delaware River near Paulsboro, New Jersey Surrounding area: x industrial, x residential, x rural, x unpopulated, x other: Topography: ____ rocky, _X__ sandy beach, _X__ docks, ____ cliffs, _X__ marshes, Other: ________________________________________________________ Potential Hazards: X Chemical Exposure ___ Fire/Explosion X Oxygen Deficiency ___ Confined/Enclosed Space Entry Ionizing Radiation _X_ Biological Hazards X Cold/Heat Exposure _X__ Noise X Slippery and Uneven Surfaces X Boat Operations X Slips, Trips & Falls

SITE CONTROL All work will be conducted in accordance with established procedures and developed work plans. • Anyone entering or departing a WORK AREA, or associated control zones, will report

to the site supervisor • No person will enter a site without knowledge of the approved Site Safety and Health

Plan and associated site hazards. • No person will enter a site without adequate training in hazardous waste emergency

response/safety and health based on work assignment and applicable hazardous conditions.

• All personnel entering a contaminated area are required to decon prior to exiting the zone.

In the event clean up activities involve entry to industrial/commercial facilities, safety rules of the facility will apply as long as the safety rules do not contradict this Plan.


PAGE 2 OF 54

SITE SAFETY/OPERATIONS MAP The site safety map includes the location of items such as: zone boundaries, washing, toilet/hygiene facilities, first aid equipment, fire extinguishers, command posts, equipment staging/storage, eating/rest areas, animal rehab/hazing stations, and locations of identified hazards. Any additional hazards encountered on site will be marked on the site map. See Attachment A


PAGE 3 OF 54

SITE ORGANIZATION See Organizational Chart in IAP, ICS Form 207.


PAGE 4 OF 54

HAZARD EVALUATION: CHEMICAL HAZARDS (check appropriate category and attach MSDS if available) Oils composed of an indefinite petroleum mixture. May contain benzene, toluene, xylene, naphthalenes, and polyaromatic hydrocarbons (PAHs) in concentrations that may vary widely depending on the source of the oil, weathering and aging. Hazard Descriptions: May cause dermatitis by skin contact, nausea by inhalation, and eye irritation. Benzene can effect the blood and blood forming organs and is a carcinogen. Exposure to benzene, toluene, and xylene is most likely around freshly spilled oil and in poorly ventilated areas (such as in pits or under docks). Benzo(a)pyrene, a PAH, can cause skin cancer with prolonged skin contact. As oil weathers and ages, benzeo(a)pyrene becomes more concentrated because it evaporates more slowly than other components. Basic Precautions: Stay upwind from fresh spills. Wear respiratory protection and chemical resistant clothing to prevent skin or eye contact. Periodically change clothing to prevent the hydrocarbon from soaking through and immediately change clothing if the hydrocarbon comes in contact with skin. Wash skin with soap and water when changing into street clothing, before eating/drinking, or when exiting to a contamination reduction zone. Flush eyes with water if exposed directly to the hydrocarbon. Do not induce vomiting if hydrocarbon is swallowed - contact a physician immediately. A urinary phenol test is required at the end of the shift if exposed to benzene. Initial air monitoring was completed as of 1400 Hours, 11/28/04. Results indicated no detectable concentrations of benzene at sites monitored.

Additional air monitoring will be conducted on an as needed basis or as requested by Unified Command.


PAGE 5 OF 54

GENERAL SAFE WORK PRACTICES The following safe work practices will be adhered to while on site (check those that are appropriate & add any additional). X BUDDY SYSTEM: The buddy system will be observed inside the Work Area

(EXCLUSION ZONES). Personnel must work within sight of their assigned partner at all times.

N/A OCCUPATIONAL MEDICAL MONITORING: Personnel shall be provided

occupational medical monitoring program in accordance with 29 CFR 1910.120. X LIGHTING: Fixed or portable lighting will be maintained in dark areas or for night work. X SLIPPERY ROCKS AND SURFACES: All personnel in the work area will wear

chemical resistant safety boots (with steel toe). Neoprene is a common material/fairly resistant to many oils.

X WORK NEAR WATER: All personnel working in boats, on docks, or near water,

will wear Coast Guard approved personal flotation devices (PFDs) or work vests. X HEAT STRESS: Guidelines developed by ACGIH can be utilized in determining

work/rest periods. fluids will be available and encouraged during rest periods. X COLD STRESS: Adequate warm clothing, rest opportunities, exposure protection,

warm and/or sweet fluids will also be available. For prolonged water temperatures below 59 degrees F, or a combined water and air temperature less than 120 degrees F, exposure suits should be worn by personnel working/traveling in small boats, and immersion suits shall be available for vessel operations other than small boats.

X HIGH NOISE LEVELS: Hearing protection will be used in high noise areas --

generally where noise levels require personnel to raise their voices to be heard or in areas exceeding 84dBA.

X ELECTRICAL HAZARDS: Electrical hazards are designated on the site map, and

shall be marked with suitable placards, barricades, or warning tape as necessary. X CONFINED SPACES: Open manholes, trenches, or similar hazards should be

noted on the site map including work under docks and piers. X MUD: Dangerous mud flats posing a hazard are off limits to all personnel. X CARBON MONOXIDE: Equipment operators will ensure personnel do not linger

near exhaust pipes.


PAGE 6 OF 54

X UV LIGHT EXPOSURE: Sunscreens of protection factor 15 (or greater), and UV tinted safety glasses should be available for response personnel, as needed.

X HELICOPTER OPERATIONS: Pilots shall provide safety briefing for all

passengers. X MOTOR VEHICLES: Drivers will maintain a safe speed at all times. X DRUM HANDLING AND SPILL CONTAINMENT: To the extent possible, utilize

mechanical devices, drum slings or other mechanical assisting devices to handle drums and containers. Temporary holding/staging areas for drums and containers containing waste materials shall be constructed to contain spillage, run-off, or accidental releases of materials. Manual lifting and handling of drums and containers shall be kept to a minimum.

X CONFINED SPACE ENTRY: If a confined space must be entered or hot work

conducted in a confined space, a specific confined space entry work plan and confined space work authorization (permit) will be developed for that operation.

X POISONOUS PLANTS: (Poison ivy, oak, or sumac) NA SPECIAL PPE Thermal Protection Proximity Suits, short duration—close proximity at radiant

heat temperatures as high as 2000°F. Respiratory protection must be provided. Fire Entry Suits, protection for brief entry into flame environment at

temperatures as high as 2000°F. Not designed for rescue operations. Respiratory protection must be provided.

Turn out gear—general fire fighting protective clothing. X DECONTAMINATION PROCEDURES: Contaminated personnel will

decontaminate in accordance with the instructions of the Safety Officer. See the Decon and layout provided as Attachment B.

X SANITATION & PERSONAL HYGIENE: Potable water, non-potable water, toilets

and personal hygiene facilities shall be readily available.


PAGE 7 OF 54

PERSONAL PROTECTIVE EQUIPMENT (PPE) Level D as described below will be used on site: Level D (no known hazard(s)) • Tyvek-type and/or rain gear. • Hard hat when overhead hazards exist • Safety glasses/goggles/face shield • Work shoes • Disposable boots • Chemical resistant Gloves • Hearing protection Level C (known hazard(s) are atmospheric contaminants, liquid splashes or other contact that will not adversely affect the skin.

• Hooded disposable - chemical resistant • coveralls • splash suit • Cartridge Respirator - air purifying • Full face • Half-mask • Gloves - chemical resistant • Boots - chemical resistant (work shoes) • Hard hat • Escape pack • Means of communication • Safety glasses/goggles/face shield Level B (The hazard type and atmospheric concentration have been identified and require a high level of general and respiratory

protection. • Pressure Demand • SCBA • Air supplied respirator • Escape pak • Hooded Chemical resistant/disposable • Coveralls • 2 piece splash suit • Gloves - chemical resistant (inter-outer) • Boots - chemical resistant (work shoes) • Hard hat • Means of communication • Safety glasses/goggles/face shield Level A (The hazard(s) have been identified and require the highest level of protection for skin, eyes and respiratory system) • Pressure Demand • SCBA • Air Supplied Respirator • Escape Pack • Fully encapsulated-chemical protective suit • Coveralls • Long underwear • Gloves - chemical resistant (inter-outer) • Boots - chemical resistant (work shoes) • Hard hat • Radio communication NOTE: The SAFETY OFFICER may modify PPE on a case by case basis. Special operations may require a different PPE level.


PAGE 8 OF 54

EMERGENCY PROCEDURES In all cases when an on-site emergency occurs, personnel will not reenter the work area or restart work until the condition resulting in the emergency has been investigated by supervisory personnel, hazards have been reassessed; the site safety plan revised, as needed; and site personnel briefed on any changes in the operation or safety plan. Emergency Medical Procedures: • Call for assistance if necessary. Report all injuries to your supervisor. • Do not attempt to move seriously injured personnel, call for assistance. Emergency Fire Procedures: • DO NOT attempt to fight fires other than small fires. A small fire is generally

considered to be a fire in the early stages of development, which can readily be extinguished with personnel and equipment in the immediate area in a few minutes time.

• YOU MUST call for help immediately. Alert nearby personnel and notify supervision. • When the fire alarm is sounded, personnel shall immediately leave the work area to the

designated entry/exit point for role call. • The Site Safety Officer or the Fire Department shall ensure that the fire is extinguished

BEFORE restarting work. EMERGENCY NUMBERS FIRE 911 MEDICAL 911 POLICE 911 EVACUATION PROCEDURE All contractors will develop the following procedures to specific to their work force/site. EVACUATION & FIRE SIGNAL(S) PRIMARY EVACUATION ROUTE SECONDARY EVACUATION ROUTE ASSEMBLY POINT


PAGE 9 OF 54

COMMUNICATIONS General signals: • THUMBS UP: I'm OK/I agree. • THUMBS DOWN: don't agree. • HANDS ACROSS THROAT: out of air/trouble breathing. • GRAB HAND/ARM: come with me. • HANDS ON HEAD: I need assistance. For more detailed communication procedures and information, refer to the Communications Plan as developed for the IAP.


PAGE 10 OF 54

SITE SAFETY BRIEFINGS/MEETINGS All personnel, employees, contractors, subcontractors and visitors will be provided with an initial site safety plan briefing to communicate the work plan and nature, level and degree of hazards expected on site. Personnel will also receive regular briefings when significant changes are made in the work procedures or safety plans. At a minimum these meetings will describe the work to be accomplished, discuss safety procedure changes, and note any items which need to be passed from others. General safety training topics should also be covered based on points raised in previous meetings and the site safety plan attachments. Document all safety meetings. The responsibilities of the SITE SAFETY OFFICER include (but are not limited to): • Coordination of all safety and health concerns for the entire work site; • Keeping the plan current; and • Liaison with safety officers from other organizations.


PAGE 11 OF 54

AUTHORIZATIONS Approvals Site Safety Officer: __________________________________________ Date: _____________ Command Staff: __________________________________________ Date: _____________ FOSC __________________________________________ Date: _____________ QI/Incident Commander __________________________________________ Date: _____________ New Jersey __________________________________________ Date: _____________ Delaware __________________________________________ Date: _____________ Pennsylvania __________________________________________ Date: _____________ Information Officer


PAGE 12 OF 54

SAFETY AND HEALTH CONCERNS

Site safety plans must provide a set of control measures to minimize the risks to personnel. Possible site control measures are described below. Site Security and Access Controls: Safety and health risks can be significantly reduced by limiting access to work areas. People entering work areas, without adequate training, or without adequate supervision create a needless risk for other response personnel as well as themselves. Response personnel and equipment need to leave contaminated areas in a manner which minimizes the spread of possible contaminants to clean areas or equipment. Site security can also help prevent illegal disposal of other hazardous products in the response area. Use of Control Zones. At hazardous materials incidents control zones are established to limit personnel access to contaminated areas and prevent the spread of contamination. This helps protect personnel and minimizes further damage to the environment. Anyone entering or departing a work area, or associated control zones, should report to the designated recorder for that area. The site security officer enforces this policy at all times. No person should enter a site without reading and subscribing to the approved Site Safety and Health plan. No person should be allowed to enter a site without adequate training in hazardous waste operations safety and health; based on work assignment and applicable hazardous conditions. Cold Zones. These are minimal exposure areas maintained as uncontaminated locations for support functions. Command posts, food service areas, and new equipment storage and staging areas are examples of cold zone support functions. This zone is also called a "clean zone" or "support zone". Hot Zones. Defined areas of exposure hazards. Hot zones should extend far enough to prevent adverse effects to unprotected personnel outside of the zone. For oil spills the impacted area where oil recovery is being conducted is typically treated as a hot zone. This zone is also referred to as "restricted zone", or "exclusion zone". Warm Zones. These zones are where many control functions take place (e.g., personnel log in and out, personnel are decontaminated and dirty equipment is stored


PAGE 13 OF 54

or decontaminated). These zones are also called "decontamination," "contamination reduction," or "limited access zones." Access control. The warm zone includes control points for the access corridor and thus assists in reducing the spread of contamination. A site recorder should keep track of personnel and equipment passing through the control points. This is important for project documentation and for safety considerations. Decontamination area. An area within the warm zone (set aside) for decontamination of personnel, or equipment moving out of the work area (hot zone). The decontamination area should provide facilities for personnel to store contaminated clothing and equipment. Personnel must be able to wash their hands and faces before eating, drinking, smoking, or departing the work area. In some cases, showers may be required for personnel removing a contaminated clothing and changing into street clothing. A clean sheltered area associated with the decon area, should be set aside for breaks. Rest and rehab will often be needed to control heat and cold stress hazards. Appropriate fluids (warm for cold stress conditions, and cool for heat stress conditions) should be available. Smoking should be restricted to an area where hands can be washed first and where there is no significant fire hazard. Marking of Zones. Zones should be marked as needed to control traffic and enforce decon procedures. Placards, barricades, traffic-cones, and/or boundary tape can be used for this purpose. The site safety officer should periodically inspect the effectiveness of boundaries. An example of a color coding scheme might be orange, red, or black and yellow for exclusion zones,yellow for contamination reduction zones, and green or white for support zones. Site map(s) should be developed and modified as necessary to cover the entire work area. It may be necessary to develop more detailed maps for individual sectors. Maps should be attached to the Site Safety Plan. The site map(s) should include: Control Zones. The decontamination layout, equipment storage, temporary waste storage areas, toilets and personal hygiene facilities.


PAGE 14 OF 54

Emergency equipment such as fire extinguishers, first aid kits, eye wash stations, and stokes litters. If emergency medical evacuation can be accomplished by vehicle, maps should include routes to nearest hospital. Evacuation routes and post-evacuation assembly areas. Command post(s). Staging areas for resources such as arriving personnel, new (clean) equipment, or visitors. Rest and rehab support areas (e.g., food, fluids, and shelter). Adjacent restricted operations (by other teams) should be noted on applicable maps. Examples include : • animal rehab, capture, or staging; • bird hazing stations; high pressure wash, bio-remediation, and dispersant work

areas • HAZMAT Team operations. The location of identified safety hazards should be identified, known and understood by all personnel. The following are examples: • underground electrical cables, • overhead cables, • pits, trenches, open holes/hatches, • hearing protection areas, • hard hat areas, and • suspected locations of poisonous plants, insects, or animal hazards.

Access/Egress, and Dangerous Work Surfaces

Access/Egress. Spill response often requires getting personnel into isolated locations,

damaged vessels or facilities, or other difficult to reach areas where it will be awkward for personnel to get to the work location. Adequate secured ladders, ramps, or other access must be provided.

Oily surfaces. Oily/slippery surfaces are a primary concern. Oil/chemical soaked boots

present a skin contact hazard and slipping hazard. Personnel working around oily/chemical soaked surfaces should wear rubber safety boots with textured bottoms. Boat crews may consider substituting clean deck shoes with textured soles.

Damaged surfaces. Old or damaged deck plating, piers, or building floors may be a

trip/fall hazard. Personnel should be restricted from working on


PAGE 15 OF 54

these locations or temporary surfaces should be constructed/installed as necessary.

Lighting. Fixed or portable lighting must be maintained for dark areas or work after

sunset. Sufficient illumination should be provided at a minimum to meet the requirements of TABLE H-120.1 (Minimum Illumination Intensities) of 29 CFR 1910.120(m).

Work on or near the water. All personnel working in boats, on docks, or generally

within several feet of water deeper than waist high, should wear Coast Guard approved personal flotation devices (PFDs) or work vests. Under hypothermia conditions it may be necessary to use insulated flotation suits. A boating safety briefing should be provided for all personnel using boats.

Small aircraft safety. Personnel working around or flying in rotary or small fixed wing

aircraft should receive a safety briefing from the pilot before flight. In particular - safe approaches/exits, the locations of floatation gear, and emergency exits.

High Noise Levels. Hearing protection should be used by all personnel routinely

working in high noise areas (84 dBA or 90 dBA). Locations likely to exceed this level include the vicinity of vac-trucks, heavy equipment, pumps, generators, and bird hazing stations. Generally, where noise levels require personnel to raise their voices to be heard, hearing protection should be used.

Animal hazards (insects, snakes, wildlife, etc.). These hazards are very site-specific.

Specific controls should be developed in consultation with local game/wildlife officials, health service representatives, or other experienced individuals (e.g., local utility companies often face these hazards regularly). Personnel should be briefed on where potential hazards are and provided, if possible, visual familiarization.

Wildlife hazards are one of the most frequently encountered hazards. This can range from oily waterfowl to bears. Personnel should not underestimate the safety (and health) hazards associated with oily/injured bird or mammal species. Sharp bills can injure eyes in particular. These animals are frightened and very defensive at the approach of people, and are often stronger than they appear. Dead animals in general, should only be handled by specially trained personnel.

Insects Hazards (e.g., mosquitoes and ticks). General controls might include long sleeved clothing and insect repellent available for all personnel in designated areas.


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Poisonous Snakes. General controls include identification training, knee high rubber boots, and snake bite kits for personnel in designated areas.

Poisonous Plants (e.g., poison ivy, oak, and sumac). Long sleeved clothing should

be worn in areas containing these plants. Areas known to contain these plants should be marked/posted to the extent possible. Emergency medical personnel should prescribe first aid treatments.

Electrical Hazards. Electrical power lines (buried or overhead) should be marked on

applicable project maps and physically marked in the field as necessary.

Carbon Monoxide. Vehicle/equipment operators should ensure that personnel are not

allowed to linger or work near exhaust pipes.

Falling Objects. Hard hat areas determined by site safety personnel should be noted on site maps and enforced for all personnel entering these areas.

UV Light Exposure. Sunscreens of protection factor 15 (or greater) and UV tinted

safety glasses should be made available for response personnel as needed to prevent overexposure to UV light.

Power Tools. Detailed requirements for hand and portable power tools (including jacks

and lawn mowers) are found in 29 CFR 1910.241 through 247.

Use insulated tools with the insulation in good condition. Power tools should also be of the grounded type. Ensure adequate guarding of hand tools. Extension cords should also be grounded, have insulation in good condition, and have appropriate lengths and gauges. Avoid electrocution hazards. In particular, power tools should not be used outdoors when it is raining or around wet surfaces. Eye protection should be used when working with power tools.

Handling drums, containers, and heavy loads. 29 CFR 1910.120(j) has specific

requirements regarding the handling of drums and containers on site. There may be many containers used at a spill site ranging from plastic bags to over pack drums to very large roll-off containers.

Some of the key elements: • Use containers that are in good condition and adequate for the

selected use.


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• Containers being transported for disposal must be properly labeled.

• Containers being kept at temporary disposal staging areas must be held in containment areas that will prevent runoff and leaching of oily residues. Fire fighting-provisions should be reviewed.

• Personnel should not be allowed to work under equipment lifting loads.

• Unassisted manual lifting of heavy containers should be avoided. Mechanical equipment, lifting aids (hand trucks or support belts) , and partner lifts should be encouraged.

• Periodically personnel should be reminded of proper lifting procedures.

Confined Space Safety. Confined spaces should not be entered unless a specific plan

has been developed for the space(s) of concern. Confined spaces must first be tested and appropriate documentation posted for entrants (e.g., confined space entry permit or marine chemist certificate). Personnel entering these spaces must be specially trained and equipped for confined space entry.

When confined spaces are present on a site, measures must also be taken to prevent accidental entry into confined spaces by untrained or unprepared personnel. Confined spaces should be noted on site safety maps and reviewed during site safety briefings. Warning signs or barriers may also be needed to prevent accidental entries. Personnel working around confined spaces must understand the nature, hazards, and policy regarding confined spaces.

Heat Stress Considerations. Safety personnel should make heat stress

determinations throughout the day. If it is determined that a heat stress hazard exists an alert should be passed to all to implement periodic rest periods. Fluids should be readily available.

Health Concerns: Excessive exposure to a hot working environment can bring

about a variety of heat-induced disorders.

Heat Stroke. Unless the heat stroke victim receives quick and appropriate treatment, DEATH CAN OCCUR. Any person with signs of symptoms of heat stroke requires immediate hospitalization. While waiting for medical assistance first aid should be administered.


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Heat Exhaustion. In most cases, treatment involves rest in a cool place and drink plenty of liquids. Victims with mild cases of heat exhaustion usually recover spontaneously with this treatment.

Preparing For Work in The Heat. Healthy personnel are generally capable of

adjusting to the heat. This adjustment usually takes about 5 to 7 days during which time the body will undergo changes that will make continued exposure to heat more endurable.

Work/Rest Periods. Whenever possible work should be distributed evenly with

regular breaks scheduled. Providing cool rest areas in hot work environments considerably reduces the stress of working in the heat. Rest areas should be shaded and as close to the work area as possible. Short but frequent rest provides the best benefit.

Drinking Fluids. Most heat disorders involve excessive dehydration. It is

essential that water intake during the workday be about equal to the amount of sweat produced. Personnel should be encouraged to consume 5 to 7 ounces of fluids every 15 to 20 minutes to replenish the fluids. There is no optimum temperature of drinking water. Most people tend to drink cool fluids.

Protective Clothing and Heat Stress. Clothing inhibits the transfer of heat.

Where the air temperature is lower than skin temperature clothing reduces the body's ability to lose heat into the air. When air temperature is higher than skin temperature clothing helps to prevent the transfer of heat from the air to the body. The advantage of wearing additional clothes, however, may be nullified if the clothes interfere with the evaporation of sweat (such as rain slickers or chemical protective clothing).

Cold Stress. Frostbite and hypothermia are the two major hazards of working in

cold temperatures. A cold environment can reduce the temperature of the body and cause shivering, reduced mental alertness, and sometimes loss of consciousness. However, a healthy worker who is properly protected and takes reasonable precautions can function efficiently and safely in cold environments.


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Safety personnel should make cold stress determinations throughout the day when temperatures fall below 40 degrees F. Many of the protective methods for heat stress also apply to cold stress: • Shelter (warm), • fluids (warm), and • work/rest cycling (to warm up in shelters).

Factors affecting cold exposures. Factors that can contribute to cold injury

include exposure to humidity and high winds, contact with moisture or metal, inadequate clothing, age, and general health. Physical conditions that can worsen the effects include fatigue, allergies, vascular disease, smoking, drinking, and certain specific drugs or medicines. The actual effects of a cold environment on the body also depend upon how well the skin is protected. Environmental factors affecting cold stress include wind and humidity, as well as temperature.

Hypothermia. Hypothermia is perhaps the most serious cold injury because it is

a generalized (threatening the whole body) injury which can therefore be life threatening.

Hypothermia is an abnormally low body temperature caused by exposure to cold in air or in water. Hypothermia results as the body loses heat faster than it can produce it. Air temperature alone is not enough to judge the cold hazard of a particular environment. Hypothermia cases often develop in air temperatures between 30-50 degrees. When you figure in such factors as wind chill, temperature can be significantly lower.

Warning Signs

Pain in the extremities may be the first warning of dangerous exposure to cold. Severe shivering must be taken as a sign of danger requiring removal from the cold exposure. A worker should go immediately to a warming shelter if any of the following symptoms occur: • Pain in the extremities (or frostnip), • Onset of heavy shivering, • Excessive fatigue, • Drowsiness, or • Euphoria.


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Other cold stress injuries: • Frostbite is characterized by whitened areas on skin; a burning sensation;

blistering; and the affected parts become cold, numb, and tingling. • Frostnip is a condition where the skin turns white but without the severity of

frostbite. • Acrocyanosis is characterized by cold hands and feet that turn blue and

sweaty. • Trench foot is an edema (swelling) of the foot with tingling, itching, severe

pain, and blistering. It is caused by the feet being exposed to cold and dampness.

• Raynaud's disease includes symptoms such as fingers turning white and stiff; intermittent blanching and reddening of the fingers and toes; the affected area tingles and becomes very red or reddish purple.

Evaluating cold exposure hazards. Common sense will generally dictate how

much clothing to wear and when to get into a warm area in most cases. However, some work environments require more complex evaluation.

Preventing cold stress.

• Reduce manual work loads. • Prevent dehydration. • Provide warm locations and plenty of breaks. • Provide wind or draft barriers both inside and outside to limit exposure to air

movement. • Schedule the coldest work for the warmest part of the day. Move work to

warmer areas whenever possible. Assign extra workers to highly demanding tasks. Make relief workers available for workers who need a break.

• The buddy system is important when working in stressful environments. • Avoid fatigue/stress by ensuring sufficient sleep and good nutrition are to

maintain a high level of tolerance to cold. • Provide sufficient warm clothing. The most important parts of the body to

protect are the feet, hands, head, and face.

Medical Surveillance. 29 CFR 1910.120(f) requires medical surveillance for certain categories of personnel. The four primary categories are: 1. Members of hazmat teams (as defined in the OSHA standard, basically any

group of personnel "who are expected to perform work to handle and control actual or potential leaks or spills of hazardous substances requiring possible close approach to the substance");

2. Personnel injured due to overexposure from an incident;


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3. Personnel who are or may be exposed to hazardous substances or health hazards at or above the OSHA permissible exposure limits (PELs) or above other published exposure levels if no PEL exists for 30 days or more a year (exposure is assessed without regarding use of respirators as a mitigating control); and

4. All response personnel wearing respirators for 30 days or more a year.

Sanitation Requirements

Potable water. An adequate supply of potable water, or other drinking fluids, shall be maintained at all times. Containers for drinking fluids should close tightly and be equipped with a tap. These containers must be labeled so they are not accidentally used for other purposes. Where single service cups are supplied, the unused cups shall be maintained in a sanitary container; and a separate disposal container provided for used cups.

Non-potable water. Water intended for uses other than drinking or washing

should be labeled as it is not accidentally used for drinking, washing, or cooking. There shall be no cross-connection of potable and non-potable water supplies.

Toilet facilities. Toilet facilities should be provided as follows (29 CFR 1910.120(n): • 20 or fewer people: 1 facility • 20-200 people: 1 toilet seat, and • 1 urinal per 40 persons • more than 200 people: 1 toilet seat, and • 1 urinal per 50 persons

Toilets shall be provided such that they are readily accessible from all work areas. Mobile crews with ready access to toilet facilities using their own transportation do not need to have toilet facilities located at their temporary work sites. Sewage shall be handled in accordance with local health codes using one of the following means: • sanitary sewer, • chemical toilets, • recirculating toilets, • combustion toilets, or • flush toilets.


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Food handling shall be conducted in accordance with the requirements of local jurisdiction.

Washing Facilities. Washing facilities shall be readily accessible by all

employees. In addition to sanitary cleaning, these facilities shall be equipped to remove oily residues from the skin. Washing facilities shall be maintained free of contaminants above exposure limits.

Showers. For operations lasting more than 6 months, showers and changing rooms must be provided in accordance with 29 CFR 1910.120(n)(7);.141(d)(3);(e)


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SAFE WORK PRACTICES

Cold Weather Frostbite and hypothermia are major hazards of working in cold temperatures. A cold

environment can reduce the temperature of the body and cause shivering, reduced mental alertness, and even loss of consciousness. However, a healthy worker who is properly protected and takes reasonable precautions can function efficiently and safely in cold environments.

Factors Affecting Cold Exposures: • exposure to humidity and high winds, • contact with moisture or metal, • inadequate clothing, age, and general health. Physical conditions that worsen the effects include: • fatigue, allergies, vascular disease, smoking, drinking, and • certain specific drugs or medicines. Important Warnings: • Pain in the extremities may be the first warning of dangerous exposure to cold. • Severe shivering must be taken as a sign of danger requiring removal from the cold

exposure. A worker should go immediately to a warming shelter if any of the following symptoms occur: • pain in the extremities, • onset of heavy shivering, • excessive fatigue, drowsiness, or • euphoria. Hypothermia: Hypothermia is an abnormally low body temperature caused by

exposure to cold in air or in water. Hypothermia results as the body looses heat faster than it can produce it. Air temperature alone is not enough to judge the cold hazard of a particular environment. Hypothermia cases often develop in air temperatures between 30-50 degrees Fahrenheit. When you figure in such factors as wind chill, the effective temperature can be significantly lower.

Early warnings of hypothermia are: • uncontrollable shivering and the sensation of cold; • the heartbeat slows and sometimes becomes irregular, the pulse weakens, and the

blood pressure changes; • fits of shivering, vague or slurred speech, memory lapses, incoherence, or

drowsiness are some symptoms which may occur; and


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• other symptoms which may be seen before unconsciousness are cool skin, slow, irregular breathing, low blood pressure, apparent exhaustion, and inability to get up after a rest.

First aid for hypothermia: The main objective in handling potential cases of

hypothermia is rewarming the body core evenly and without delay. HOWEVER, doing it TOO RAPIDLY can disrupt body functions such as circulation. Follow these guidelines:

• The outer layer of clothing should be removed when entering a warm shelter. • The remaining clothing should be loosened to permit sweat to evaporate. • Alcohol should not be consumed while in the warm environment. • Anyone on medications such as blood pressure control or water pills should consult

a physician about possible side effects of cold stress. If medical help is not immediately available: • Keep the person quiet, but keep them awake, if possible. • Avoid unnecessary movement. If it's necessary to move a hypothermia victim, use a

litter the exertion of walking could aggravate circulation problems. • In case of mild hypothermia where the person is conscious, the body may be packed

with heat packs or warm towels at the neck, groin, and armpits. • As the extremities begin to recover warmth give conscious victims sweet, warm

drinks. AVOID caffeine or alcoholic drinks. • Don't re-warm the core and the extremities at the same time. The sudden return of

the cool blood pooled in the extremities to the heart can cause shock.

Water Immersion Victims. Flotation is the most important factor in water immersion survival, but may not be available if not provided in advance.

How to Prevent Cold Stress Injuries: • Wear the proper clothing to protect yourself • Provide windbreaks & shelters. • Schedule coldest work for the warmest part of the day. • Move work to warmer areas whenever possible. • Assign extra workers to highly demanding tasks. • Relief workers available for workers needing a break • Enforce the BUDDY SYSTEM. • Minimize sitting/standing still for long periods. • Older workers need to be extra careful in the cold. • Sufficient sleep and good nutrition are important for maintaining a high level of

tolerance to cold. • Provide appropriate PROTECTIVE CLOTHING/EQUIPMENT. • PRIORITY CLOTHING includes protection of FEET, HANDS, HEAD, and FACE.

Keeping the head covered important because as much as 40% of body heat can be lost when the head is exposed.


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Equipment and Clothing where there is the possibility of falling onto the water. Flotation (personal or throwing devices) Air trapped between layers of clothing will provide buoyancy and heat insulation, but personal Floatation Devices (PFDs) offer the best chance for survival in cold water. Type III PFDs include float coats and mustang suits which provide floatation and thermal protection.


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SAFE WORK PRACTICE - HOT WEATHER Heat Stroke. Heat stroke is the most serious of health problems associated with

working in hot environments. It occurs when the body's temperature regulatory system fails and sweating becomes inadequate.

A heat stroke victim's skin is hot, usually dry, red or spotted. Body temperature is usually 105 degrees F or higher, and the victim is mentally confused, delirious, perhaps in convulsions, or unconscious.

Any person with signs/symptoms of heat stroke requires immediate first aid or hospitalization. This includes removing the victim to a cool area, thoroughly soaking the clothing with water, and vigorously fanning the body to increase cooling.

Heat Exhaustion. Heat exhaustion symptoms may resemble the early symptoms of

heat stroke. Heat exhaustion is caused by the loss of large amounts of fluid by sweating, sometimes with excessive loss of salt. Those suffering from heat exhaustion still sweat but experiences extreme weakness or fatigue, giddiness, nausea, or headache. In more serious cases, the victim may vomit or lose consciousness. The skin is clammy and moist, the complexion is pale or flushed and the body temperature is normal or only slightly elevated.

In most cases, treatment involves having the victim rest in a cool place and drink plenty of liquids. Victims with mild cases of heat exhaustion usually recover quickly with this treatment.

Fainting. A worker who is not accustomed to hot environments and who stands erect

and immobile in the heat is susceptible to fainting. With enlarged blood vessels in the skin and in the lower part of the body due to the body's attempts to control internal temperature, blood may pool there rather than return to the heart to be pumped to the brain. By moving around, and thereby preventing blood from pooling, the patient can prevent further fainting.

Heat Rash. Heat rash, also known as prickly heat, is likely to occur in hot, humid

environments where heat is not easily removed from the surface of the skin by evaporation and the skin remains wet most of the time. The sweat ducts become plugged, and a skin rash soon appears. When the rash is extensive or when it is complicated by infection, prickly heat can be very uncomfortable. The worker can prevent this condition by resting in a cool place part of each day and by regularly bathing and drying the skin.

Preparing For Work in the Heat Gradual exposure to heat gives the body time to become accustomed to higher environmental temperatures. Heat disorders in general are more likely to occur among


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workers who are not adjusted to working in the heat or among workers who have been away from hot environments. The amount of heat produced during hard, steady work is much higher than that produced during intermittent or light work. Rest Areas. Resting in cool, shaded areas can considerably reduce the stress of

working in a hot environment. Drinking Water. In the course of a day's work in the heat, a worker may produce as

much as 2 to 3 gallons of sweat. It is essential that water intake during the workday be about equal to the amount of sweat produced. Most workers exposed to hot conditions drink less fluids than needed. Don’t depend on thirst to signal when and how much to drink. Instead, drink 5 to 7 ounces of fluids every 15 to 20 minutes to replenish the necessary fluids in the body. There is no optimum temperature of drinking water, but most people tend to drink cool fluids. Individual drinking cups should be provided--never use a common drinking cup.


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SAFE WORK PRACTICE: MANUAL LIFTING Lifting and moving objects such as drums, boxes and bags of debris are a routine part of work. However, incorrect lifting and moving of objects can cause serious injury to the lower back. Below are some helpful suggestions to avoid injury while lifting or moving objects. Use available machinery and lifting equipment before lifting heavy loads manually. Have someone help you with a heavy load (even a load within personal capacity can cause back injury). Use team work for numerous small loads (e.g., stock piles of trash bags full of debris). Use of Chemical Protective Equipment will restrict movement and visibility. Use extra care while lifting in this equipment. Position feet properly. It is important to maintain balance and avoid twisting motions while lifting. Feet should not be close together. The feet should be close to the load to help keep the body close to the center of gravity. One foot should be positioned in the direction the load will be moved to avoid twisting or turning of the back during the lift. Turn using your feet and not by twisting the back. Before and during the lift pull the load close to you to keep the center of gravity over your feet. Check your grip and test the weight of the load before lifting. The back should be straight when starting the lift and the knees should be doing the bending. This will help to ensure that much of the lifting is done with the legs. To help keep the back straight the chin should be tucked in and head kept up. Keep the stomach muscles tight while lifting. Keep your back straight during the lift and avoid twisting motions in particular. Move slowly and deliberately.


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SAFE WORK PRACTICE: HELICOPTERS Basic Safe Work Practices for All Passengers/Ground Crews: Passengers should receive a safety briefing from helicopter operators including safety

features and equipment, their location on the individual aircraft and water landing procedures, when appropriate.

Passengers or ground crew members approaching helicopters shall stay in a crouched

position, and shall be in clear view of the pilot while approaching or departing a helicopter.

Passengers and ground crew should approach/depart from the FRONT of the helicopter

ONLY when signaled by the pilot; and should NEVER walk under or around the tail.

Loose fitting clothing, hats, hard hats, or other gear, which might be caught in rotor

down wash must be secured or removed within 100 feet of operating helicopters. Passengers shall maintain a distance of 50 feet from helicopters while rotors are

turning. Ground crew should also maintain this distance unless specific work practices are developed for closer work.

Passengers shall wear seat belts at all times. Passengers and ground crew shall wear hearing protection (including communications

headsets, or helmets) at all times around operating helicopters. Passengers shall generally assist the pilot in watching for other traffic or ground

obstacles as directed by the pilot. During emergency landings in water: Do not exit until rotor blades stop turning or pilot signals all clear. Do not inflate life preservers until outside of the helicopter.


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SAFE WORK PRACTICE: BOAT OPERATIONS Boat operators should familiarize themselves, and passengers with safety features and equipment on their boats. Boats are to be operated only by qualified personnel. Life jackets, work vests, mustang suits, or other appropriate Coast Guard approved Personal Flotation Devices (PFDs) should be worn by personnel in small boats. Exposure suits are particularly critical in extremely cold conditions. Types of Personal Flotation Devices (PFDs) TYPE I Off-shore life jacket provides the most buoyancy. It is effective for all waters

and intended specifically for open, rough or remote waters where rescue may be delayed.

Type II Near-shore buoyancy vests are intended for calm, inland water or where there is a good chance of quick rescue.

Type III Flotation aids are good for calm, inland water, or where there is a good chance of quick rescue. Examples: float coats, fishing vests, and ski vests.

Type IV These are throwable devices, not intended to be worn or to replace those that are worn.

Type V (Special Use) These are intended for specific activities (according to the conditions on the labels). Some examples: deck suits, mustang suits, work vests, and hybrid PFDs below.

Type V (Hybrid Inflatables). These PFDs contain a small amount of inherent buoyancy and an inflatable chamber.

Small boats should generally not be operated for after sunset. If this is required and poses minimal risk, routes of operations, communication requirements should be carefully prescribed. Each boat will be fully equipped with appropriate running lights and emergency signaling devices. Distress signals (three or more for day and three or more for night) should be carried on board all vessels. Boat operators must keep their supervisors informed of their area of operations. Boat operators should never anchor their boats by the stern. This is typically the lowest point on the boat due to design and/or loading, and is often squared off making it vulnerable to swamping. Portable fuel tanks should be filled outside of the boat. All sources of ignition in the area of fueling (e.g., engines, stoves or heat producing equipment, and electrical equipment) should be secured while fueling. Strict adherence to the buddy system must be observed in small boats; and all boats should be in direct visual or radio contact with a shore base at all times.


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To avoid slipping on wet decks or falling in small boats, personnel should remain seated while boat is underway. Horseplay and speeding is strictly prohibited. Boat operators must also ensure that boats are not overloaded. Boat shoes, safety sunglasses and hearing protection should be worn by personnel working in or operating small boats where appropriate. Depending on the specific nature of the operations (e.g., work in remote areas), other emergency equipment which should be considered such as: anchors, radios, bailers, first aid kits, and additional means of propulsion (e.g., paddles). Boat personnel are cautioned not to use their legs as fenders, or get their hands, arms, or legs between vessels or between vessels and docks.


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SAFE WORK PRACTICE: DRUM HANDLING Handling Drums. A specific work plan has been developed for handling storage of drums or containers. The plan outlines the appropriate PPE. • Drums shall be inspected and properly labeled. • Movement of drums must be kept to a minimum. • Whenever possible, drums shall not be moved manually. • Prior to shipment, each drum must be in good condition (or over-packed) and

properly labeled in accordance with DOT requirements. • A log shall be maintained to track sampling, re-packing/over-packing,

bulking/consolidation, on-site movement, off -site shipment of each drum. Opening and sampling drums. When opening drums, minimize number of employees in the work area. When drums are moved from their original locations to a work area or staging area, a spill containment area must be constructed for those locations. The containment should be able to contain the maximum loss from any of the containers in the area. Safe access and egress points must be provided to all staging areas. Adequate room and ramps must be provided for heavy equipment used to handle drums. A secondary emergency egress point must also be identified.


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SAFE WORK PRACTICE: DRIVING AND VEHICLES One of the most dangerous operations performed by personnel is driving to and from the site. This is particularly true when driving unfamiliar vehicles. Familiarize yourself with your vehicle before driving. Walk around and check the outside condition, familiarize yourself with the interior, and make all adjustments before driving a vehicle. Check for these: ____ signs of accident damage: ____ tires inflated, in good condition, changing equipment ____ gas cap is in place ____ hood and trunk secured ____ locate emergency kit ____ check exterior lights - function properly ____ headlights (dim) ____ headlights (bright) ____ parking lights ____ emergency flashers (front and rear) ____ turn signals (front and rear) ____ brake lights ____ side/rear mirrors adjusted and in good condition ____ horn works properly ____ seat belts are in good condition ____ locate your sunglasses ____ locate the headlight switch/dimmer ____ locate the windshield wiper switch ___ heating and air conditioning switches ____ check gauges

DRIVE CAREFULLY!

GET YOUR ATTITUDE RIGHT before driving! Remember no reckless driving. Forget schedules while driving! The road is no place to make up lost time. SETTLE DOWN! Do not bring frustrations into the vehicle with you. Make up your mind to be the most courteous driver on the road. Forget about getting even with bad drivers on the road. Forget about competing with other drivers. Expect other drivers to make stupid mistakes, and prepare to deal with their mistakes. Expect the other drivers to break the rules. Use your headlights during all conditions of reduced visibility (dawn, dusk, fog).


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Do not drive under the influence of alcohol or drugs. Only time will make you sober. Look ahead for problems and maintain a safe distance behind the car in front of you. Slow and steady is the best pace for driving on snow, ice, or other slippery road surfaces. Do not hit your brakes hard or accelerate quickly.


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SAFE WORK PRACTICE: HANDLING OILED WILDLIFE Handling of Birds. Handling of birds must be done properly to ensure the protection of BOTH bird and handler. Wild birds have no way of knowing or understanding human intentions. Even a greatly weakened bird can inflict serious injury to handlers. Eyes are a particular concern. Open wounds on hands and arms present access for oily contaminants and disease vectors to enter the human blood system. Contact With Oil. The site safety plan will provide a more detailed discussion of health hazards of oils. The primary health hazard associated with oils (crude oil in particular) is dermatitis from skin contact. This condition may be aggravated for personnel conducting washing operations. Prolonged exposure to soapy water initiates defatting of the skin, and water logging may contribute to an initial skin injury that can aggravate sensitivity to the oil. Once an individual contracts an allergic dermatitis reaction it will be nearly impossible to prevent future outbreaks other than by strict avoidance of any further contact with the oil. Oils splashed in the eyes will also cause acute irritation and perhaps inflammation. Injuries inflicted by birds open a path for the chemical components of oils to enter the blood. The smell of crude oil or diesels may be irritating to sensitive individuals and can cause nausea even at otherwise nontoxic concentration. Personal Protective Equipment (PPE) for working in REHAB centers: • Dress adequately and bring a change of clothing. • Dress adequately for the cold in particular. • Bring a rain suit if there is any chance of working outside in the rain. • Bring a change of work clothing if you will be working with oil or contaminated water. • Use aprons, rain slickers & pants, boots or boot covers, and gloves that are resistant

to oils (neoprene is a common material that is resistant to many oils). • Wear heavy long sleeved garments for protection from bird bites. Bites may become

infected and must be properly cleaned and treated. • Wear glasses or goggles (for beak and splash protection) while handling or cleaning

oily birds. Immunization. Personnel working in the field or handling birds in centers should have an up-to-date tetanus immunization. Rabies prophylaxis should be considered for personnel handling wild animals, AND ESPECIALLY if field personnel are bitten by wild animals. Handling Birds. Never handle birds unless trained in handling procedures


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SAFE WORK PRACTICES: GENERAL PERSONAL PROTECTIVE EQUIPMENT

Hearing Protection A noise level of 90 decibels (dBa) or greater is known to be a long term hazard to anyone who is not wearing hearing protection; OSHA has also established 85 dBa as an "Action Level" because some people may suffer long term effects from exposure to that level. Hearing protection devices are available, and should be worn. Hearing Protection Devices: Expandable Foam Earplugs The expandable foam earplugs come with or without a cord attached to the plugs. To use roll the plug into a narrow cylinder, insert them all the way into the ear canal, these plugs work by expanding to take on the shape and size of the ear canal. These plugs are considered disposable, and must be discarded after a daily or single usage, in order to avoid the possibility of infection from accumulated dirt and/or germs. Sized Rubber Earplugs These come in a variety of sizes to accommodate most ear canals. These plugs are not considered disposable, and should be cared for and kept clean and free from potential infection. They should be washed with mild soap and water after each usage, and stored in a clean area. Earmuffs Earmuffs are also not considered disposable, and should be cared for and kept clean in the same manner as rubber earplugs. It must be noted that the full benefit of wearing earmuffs cannot be obtained while wearing glasses, because the temple pieces on the glasses interfere with the sealing surface on the ear. Noise Reduction Ratings are assigned to all pieces of hearing protection. Earplugs and earmuffs are assigned Noise Reduction Ratings anywhere from 20 to 35 decibels, meaning that if worn properly, that device will reduce the noise level that many decibels. HEAD PROTECTION Head injuries are caused by falling or flying objects, or by bumping the head against a fixed object. The general rule is hard hats are required unless otherwise specified by the Safety Officer. For maximum protection hard hats are designed to be worn straight on the head with the peak forward. The shell and suspension have been engineered and constructed of materials to provide maximum protection – do not alter the shell or suspension system.


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FACE and EYE PROTECTION The general rule is face and eye protection is required unless otherwise specified by the Safety Officer. The minimum acceptable eye protection is safety glasses with side shields that comply with ANSI Standard Z87.1. Ordinary personal prescription glasses and commercial safety glasses do not meet this standard and are not permitted. Safety eyewear must be worn in all work areas. Contact lenses do not constitute eye protection. Goggles and face shields are required for work that could generate excessive particles or present the possibility of a liquid/chemical splash. Face shields add to the protection of the face and eye area and are to be worn with goggles and/or safety glasses.


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SAFE WORK PRACTICES: GENERAL PERSONAL PROTECTIVE EQUIPMENT

HAND PROTECTION The potential for hand injury comes from contact with sharp objects, pinch-points, force, impact; hand burns from contact with high temperatures, with acidic or caustic materials; or other reaction-types of injury from chemicals in general. No one type of glove protects against all hazards. Some work may require only general purpose leather work glove, while other work may require a variety of gloves for the potential hand hazards they may encounter. Whatever the application gloves should be worn continuously. The only exception would be if a certain activity would be more hazardous with gloves on (such as working around rotating equipment - lathes, etc.). Handling Objects & Materials Before grasping objects, inspect them for sharp edges, nails, splinters, metal particles, burrs, or rough surfaces. Do not slide hands along edges of object to grasp them. Do not use your hands to do the work that vises and clamps are meant to do; and do not use your hands to guide work through table saws - use pusher sticks. Always keep guards in place on tools and machinery, and keep hands away from moving, rotating, and cutting parts. Avoid wearing rings and jewelry that can be caught in equipment. Always cut away from the body when using knives, and keep the opposite hand clear of the knife's path. When removing metal shavings or chips, use a brush, because some of these particles can cut right through gloves. Always make sure electrically driven equipment is not only shut off at the switch, but shut off and locked out and tagged at the breaker before beginning to do any work on such equipment Never use compressed air to remove dirt from the hands or body. FOOT PROTECTION There is potential for injury in dropping or mishandling loads that are being lifted, carried, or pushed or pulled manually. Other risks are from falling objects, mobile equipment, walking into objects, or from hydraulic equipment. Foot protection, such as steel toed work shoes can help to minimize the severity and frequency of foot and toe injuries.


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Personnel in work areas must wear foot protection consisting of a shoe with a sturdy leather or leather-like upper and an oil resistant sole. Soft leather uppers or soft-toed uppers are not allowed. Shoes must be fully enclosed (no open toes or heels) and resistant to the hazards encountered (i.e., acids caustics, slippery surfaces, etc.). When climbing ladders, stairs, etc. the shoes should have a heel to prevent slippage. Steel-toed work shoes are not required but are strongly recommended. Office personnel may wear non-work shoes while in office areas. However, appropriate work shoes must be worn when going out into field locations. Sneakers or causal shoes are not allowed in work areas. Additional foot protection may be required for specific work such as working on boats or around spilled material the safety plan will outline the specific protective equipment for specific types of work.


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SAFE WORK PRACTICES: General First Aid Individuals providing first aid care should note that it is possible to be exposed to infectious diseases due to contact with injured people who may be infectious, or contaminated objects during the course of performing first aid duties. Examples of such infectious diseases are Hepatitis B virus (HBV) and human immunodeficiency virus (HIV). Proper personal protective equipment is a must to prevent exposure. Individuals who may have or suspect they may have been exposed should report the incident immediately. Immediately following a report of an exposure incident a confidential medical evaluation and follow-up conducted. The primary goal is to stop/reduce the bleeding, treat for traumatic shock, and obtain medical care promptly. To accomplish this: • Apply direct pressure with a clean cloth pad, or place hand firmly over the wound. • When possible, clean the wound with soap and water and remove all foreign matter. • Maintain pressure until bleeding stops or lessens. • Apply additional cloth pads and bind firmly in place. Do not use rope or wire for this

purpose. • Keep the patient lying down, insulated from cold surfaces, but don't induce sweating.

If thirsty, give water if there is no evidence of internal bleeding or if not semi-conscious.

• If severe bleeding can not be controlled by direct pressure, arterial pressure should be used.

• When there is bleeding from the mouth, nose, or ears, there may be serious internal wounds.Keep patient lying down and warm (not the point he may sweat). Raise his head if his breathing is difficult. Make sure his mouth and nose are clear of all matter.

A fracture is a break in any bone in the body. These are the various types of fractures: • Simple fracture is a break that is confined inside the flesh without protrusion of a

broken end through the skin. • Compound fracture is associated with an open wound of the skin. • A dislocation occurs when a movable bone is displaced from its joint. • Sprains are injuries to ligaments and tendons that result from abnormal stretching of

these tissues at a bone joint. First Aid Measures Call for help immediately. Control bleeding and immobilize the fractured area. Always suspect head or spinal injury where there have been severe blows to the head or back from falls or other causes. A person with a possible upper or lower spine fracture must not be moved unless it is absolutely necessary. Do not attempt to reposition any dislocated joint.


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Sprains are common. Symptoms are swelling, tenderness, and painful motion. There also may be large discolored areas. Some symptoms resemble those for fractures, knowing the cause of the injury is of help in deciding how to treat. If there is a possibility of a fracture, immobilize the body part. Otherwise, apply cold water or an ice pack. Do not walk on a badly sprained ankle without proper support. Leave the shoe on but with laces loosened on high-cut shoes.


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DAILY SAFETY MESSAGES

Site Description: On-Water & Shoreline Cleanup Activities Potential Hazards: Slippery and uneven surfaces; exposure to weathered oil; cold/heat exposure; slips, trips, and falls; and boat operations General Safety Concerns: ADHERENCE TO ALL PPE REQUIREMENTS Level D (no known hazard(s)) • Tyvek-type and /or rain gear. • Hard hat when overhead hazards exist • Safety glasses/goggles/face shield • Work shoes • Disposable boots • Chemical resistant gloves • Hearing protection NOTE: Eye Protection is NOT OPTIONAL. ANSI Approved Safety Eye Wear with Side Shields is the minimum eye protection requirement for all activities. Personal Flotation Equipment (PFDs) are required to be worn properly—fully secured—when working on or near the waters edge. UNSECURED PFDs MEANS NO PFDs! Gloves and sleeve area and boot and pant leg area should be taped to prevent contact with product. Use of tobacco products of any kind and eating/drinking is restricted to designated areas only and only following proper personal decon-tamination. Contractors should clearly designate break/rest areas. Otherwise such activity is prohibited. Special notes –

SPECIAL CAUTION: STAY CLEAR OF DIVING OPERATIONS BY AT LEAST 200 YDS. THIS WILL BE

STRICTLY ENFORCED! • In the event clean up activities involve entry to industrial/commercial facilities,

safety rules of the facility will apply as long as the safety rules do not contradict this Plan.

• ALL INJURIES REGARDLESS OF SEVERITY MUST BE REPORTED TO THE OPERATIONS CENTER AND SAFETY IMMEDIATELY AND A INCIDENT REPORT MUST BE FORWARDED VIA THE FIELD SAFETY REPRESENTATIVE

• In the event of a non-life threatening emergency the patient should, if possible, be transported out of the hot zone and decontaminated as much as possible. In life threatening emergencies, where a patient cannot be moved, medical


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personnel will respond into the hot zone properly attired. A second ambulance will be dispatched to transport.

• ALL PERSONNEL VISITING THE HOT ZONE MUST BE WEARING THE APPROPRIATE PPE.


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Medical Emergency Triage and Evacuation Procedure Medical Aid is available at the following locations: Staging Area 3 (The Lagoon) Paramedics Contact Number: 610-636-8324 In the event of an injury or illness requiring medical attention the following guidelines should be followed: Non-Life-Threatening The Field Operations Supervisor should relieve the person from duty and, as possible, conduct personnel decontamination in preparation for medical attention. The person requiring medical attention should be transported immediately to the Medical Aid Station at Hogg Island on the Pennsylvania side or the Miller Staging area on the New Jersey side of the river. A radio call should be made to Medical 1 (Hogg Island) or Medical 2 (Miller Staging) to let the medical personnel know a patient is in route. Life Threatening In the event of a life threatening emergency, the closest Medical Station should be notified immediately and asked to respond to the scene. Be prepared to describe the medical emergency and all actions that have been taken to treat the condition on site. Medical Station personnel will call 911 immediately and provide the emergency dispatcher with the patient information. Coordination by the Field Supervisor, Field Safety Representative, and Medical personnel is important to ensure effective transportation and response Notifications Notification should be made to the Field Safety Representative or the Safety Officer (Ed Doyle, 302-293-8959 or Archie Gresham, 302-293-8960).


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SAFE USE OF PRESSURE WASHERS AND STEAM CLEANERS Work to Be Done: Removal of contaminants from equipment, shoreline, piers, and similar structures. Equipment: Steam cleaners, and pressure washers powered by internal combustion engines. Site Description: Various types of work surfaces, rocks, sand, oily surfaces. Potential Hazards: Slips, trips, falls, steam burns, injuries from excess pressure, excessive noise, injuries from hot surfaces on the hotsy or pressure washers, insect and animal bites, and potential drowning. Special notes: All personnel should adhere to the following precautions with steam cleaners and pressure washers: • All personnel will wear proper personal protective

equipment when working operating the steam or pressure wands or assisting personnel using this equipment. This will include Tyvek coveralls, rubber boots, nitrile or neoprene gloves, face shield with clear or tinted safety glasses with side shields under the shield.

• All personnel working around pressure washers or steam cleaners must, at a minimum, wear regular safety glasses.

• Equipment operators should never direct the power spray of the wand to themselves or other personnel. Steam washers are for decontamination of equipment only. Personal Protective Equipment should not be washed or decontaminated by using steam or power washers.

• Prior to starting the equipment caution should be exercised when filling the tank with gasoline. No smoking will be allowed in the area while equipment is being refueled. Prior to startup all hoses and wand should be connected and rechecked to ensure the connections are secure.

• All supply and wand hoses should be free of kinks and where possible secured to not present a tripping hazard to other personnel.

• Operators should be cautious when using the rope pull to start the engine. Wet hands, slippery hands, pulls or frayed pull rope can lead to injury.

• Operators should ensure that personnel in the area are a safe distance from the wand and equipment operations.

• Noise surveys should be taken to check noise exposure to workers. Generally personnel working on or within 5 feet of steam or pressure should wear hearing protection.

• When working near water, Personal Flotation Devices (PFD’s) must be worn.

• Contaminated areas, where personnel are working, should be marked and barricaded, and the surface


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covered to prevent spread of contamination. NOTE: If plastic is used for coverage of the surfaces, personnel must exercise care when walking on the plastic surfaces as they can become slick with a combination of contaminant and water. The wearing of rubber oil resistant non-skid boots or the use of cloth covering on the surface instead of plastic is preferable.

• Wand levers should always be held and triggered by the operator’s hand. At no time should the lever be wired or taped in the open position.


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ATV Safety Practices Operating ATV’s can be hazardous if safety practices are not followed: • Wear proper protective clothing. This includes an approved helmet, gloves, eye protection, a

long-sleeved shirt, and long pants. • Inspect the ATV before you begin. • Be aware of potential hazards/obstructions that may be present in the area where you are

operating. • DO NOT carry passengers. • Be aware of your surroundings. • Watch out for other personnel and equipment. Handling characteristics of ATVs vary depending upon basic design and how they are equipped. ATVs with solid rear axles (and those with locked differentials) turn both rear wheels at the same speed. ATVs with unlocked differentials allow the rear wheels to turn at different speeds. If a rear wheel leaves the ground, it will spin freely. Then when it touches the ground again, it may grab and cause loss of control. Some ATVs are equipped with four-wheel drive. When operating in a four-wheel drive mode, keep the following in mind: • Use of only the front brake or only the rear brake has the effect of braking both the front and

rear wheels. • Abrupt deceleration from shifting to a lower gear (engine braking) will affect both the front

and rear wheels. Posture The correct riding posture will help you to easily operate the controls and help you react more quickly to potential hazards. Proper straight line riding posture includes: • Head and eyes up, looking well ahead • Shoulders relaxed, elbows bent slightly out, away from your body • Hands on the handlebars • Knees in toward the gas tank • Feet on the footrests, toes pointing straight ahead • Always keep both hands on the handlebars and both feet on the footrests. Removing even

one hand or foot can reduce your ability to control the ATV, or could cause you to lose your balance and fall off. ATVs are rider-active—to enhance the performance capabilities of the ATV in maneuvers such as turning, negotiating hills, and crossing obstacles, you must shift your body weight.


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VESSEL SAFETY The operator is responsible for the safety of the crew and vessel at all times. The vessel shall never be operated in a manner that threatens safety of the crew or vessel. The operator is to ensure that ALL personnel aboard the vessel are wearing lifejackets AT ALL TIMES! Under no circumstances are personnel to enter the water while the vessel is underway or the vessel’s engine(s) is(are) running. It is the operators’ responsibility to ensure the vessel is seaworthy and in safe operating condition prior to leaving shore. The operator will inspect the vessel and determine that all required operational and safety equipment is on board and in proper working condition. The operator is responsible for safe transport, launch, operation, and recovery of the vessel. In the event of a boating accident, the operator is the primary person responsible for the vessel and crew. If vessel or crew is in imminent danger, the operator should contact the US Coast Guard immediately. Ensure vessels are not overloaded with personnel or equipment, and consult vessel capacity according to the boat plate or sticker. All vessels will carry on board an air horn to be available for emergency sound signaling.

USE THE RIGHT VESSEL FOR THE RIGHT JOB! Stop Vessel Operations Criteria (Weather) Vessels will cease operations when any of the following occur:

1. Visible lightning strike 2. 25 knot winds 3. Sea state:

>60’ vessels: 6’ 30’-60’ vessels: 5’ 20’-30’ vessels: 4’ <20’ vessels: 3’ 4. Whenever the Safety Officer or one of his assistants deems operations too

hazardous to continue. 5. Whenever the vessel operator deems it too hazardous to continue operations.

Vessel operators and response supervisors need not wait for a Safety Officer to deem operations too dangerous. If you feel that the conditions are too hazardous to safely operate in, discontinue operations, notify your supervisor, and then notify the Safety Officer. You may be the first responder to experience hazardous conditions, and your input to the Safety Officer may provide a valuable heads-up to the rest of the command. Nighttime vessel operations and restrictions All vessels with lengths of 20 feet or less are required to be safely moored/recovered prior to sunset.


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Flat-bottom, “john boat” style boats are not permitted to operate at night and should be safely moored/recovered prior to sunset. All vessels not specifically restricted from nighttime ops, as detailed above, may only operate after sunset with the proper use of navigation lights as required by Chapter I of the Navigation Rules. Personal Protective Equipment (PPE) requirements: All responders working on or near the water must wear a Personal Floatation Device (PFD). Responders performing the following operations must wear “Mustang” exposure suits: • Waterborne SCAT teams • Boom tending and placement teams • Waterborne vessel decon teams • Waterborne wildlife recovery teams • Permanent boat drivers/crew Crews of vessels equipped with enclosed, heated cabins, where the crew will primarily remain, are excluded from the exposure suit requirement. Requests for deviation from the above requirements should be directed to the Site Safety Officer, Ed Doyle (302) 293-8959.


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Gasoline Safety Gasoline is a flammable liquid and should be stored at room temperature, away from potential ignition sources such as sparks and flames, space heater, and any other ignition sources. Gasoline vapors are heavier than air and can travel along the ground to an ignition source. Refueling Advisory Be aware that fire incidents involving refueling are not unusual. Many of these incidents may be related to static electricity buildup and discharge. Safety guidelines on filling containers: • Do not smoke while refueling. • Shut off the engine using the gasoline along with any engines in the immediate

vicinity. • Only store gasoline in containers with approved labels. Never store gasoline in glass

or unapproved containers. • Portable containers must be placed on the ground, and the nozzle must stay in

contact with the container when filling, to prevent buildup and discharge of static electricity.

• Fill the container at a slow rate. This will decrease the chance of static ignition buildup and minimize incidents of spillage or splattering.

• Keep your face away from the nozzle or container opening. • Avoid prolonged breathing of gasoline vapors. • Never siphon gasoline by mouth. Do not put gasoline in your mouth—gasoline can

be harmful or fatal if swallowed. If someone swallows gasoline, do not induce vomiting. Call for medical assistance immediately.

• Keep gasoline away from your eyes and skin, because it may cause irritation. Wear safety glasses while filling tanks.

• Use gasoline only in open areas that get plenty of fresh air. • Never use gasoline to wash your hands. • Remove gasoline-soaked clothing immediately. • Fill container to no more than 95 percent full to allow for expansion. • Place cap tightly on the container after filling. Do not use containers that do not seal

properly. • When transporting gasoline in a portable container, make sure the container is

secure from tipping and sliding.


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Commercial Diving Operations The following are Health and Safety requirements for all commercial diving operations. Qualifications of dive team: Each dive team member shall have the experience or training necessary to perform

assigned tasks in a safe and healthful manner. Each dive team member shall have experience or training in the following:

o The use of tools, equipment and systems relevant to assigned tasks; o Techniques of the assigned diving mode: and o Diving operations and emergency procedures.

All dive team members shall be trained in cardiopulmonary resuscitation and first aid (American Red Cross standard course or equivalent).

Dive team members who are exposed to or control the exposure of others to hyperbaric conditions shall be trained in diving-related physics and physiology.

Each dive team member shall be assigned tasks in accordance with the employee's experience or training, except that limited additional tasks may be assigned to an employee undergoing training provided that these tasks are performed under the direct supervision of an experienced dive team member.

The employer shall not require a dive team member to be exposed to hyperbaric conditions against the employee's will, except when necessary to complete decompression or treatment procedures.

The employer shall not permit a dive team member to dive or be otherwise exposed to hyperbaric conditions for the duration of any temporary physical impairment or condition which is known to the employer and is likely to affect adversely the safety or health of a dive team member.

The employer or an employee designated by the employer shall be at the dive location in charge of all aspects of the diving operation affecting the safety and health of dive team members.

The designated person-in-charge shall have experience and training in the conduct of the assigned diving operation.

Safe Practices Manual

The employer shall develop and maintain a safe practices manual which shall be made available at the dive location to each dive team member.

The safe practices manual shall contain a copy of this standard and the employer's policies for implementing the requirements of this standard.

For each diving mode engaged in, the safe practices manual shall include: o Safety procedures and checklists for diving operations; o Assignments and responsibilities of the dive team members; o Equipment procedures and checklists; and


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o Emergency procedures for fire, equipment failure, adverse environmental conditions, and medical illness and injury.

Pre-dive procedures

The employer shall comply with the following requirements prior to each diving operation, unless otherwise specified.

Emergency aid. A list shall be kept at the dive location of the telephone or call numbers of the following:

An operational decompression chamber (if not at the dive location); o As per medical plan, a hyperbaric chamber is located at UPENN Hospital (215)

662-3920 o Accessible hospitals (Listed on ICS form 206 – Medical plan); o Available physicians (Listed on ICS form 206 – Medical plan); o Available means of transportation; and o A first aid kit appropriate for the diving operation

When used in a decompression chamber or bell, the first aid kit shall be suitable for use under hyperbaric conditions.

In addition to any other first aid supplies, an American Red Cross standard first aid handbook or equivalent, and a bag-type manual resuscitator with transparent mask and tubing shall be available at the dive location.

Planning and assessment. Planning of a diving operation shall include an assessment of the safety and health aspects of the following: o Diving mode; o Surface and underwater conditions and hazards; o Breathing gas supply (including reserves); o Thermal protection; o Diving equipment and systems; o Dive team assignments and physical fitness of dive team members (including

any impairment known to the employer); o Repetitive dive designation or residual inert gas status of dive team members; o Decompression and treatment procedures (including altitude corrections); and o Emergency procedures.

Hazardous activities. To minimize hazards to the dive team, diving operations shall be coordinated with other activities in the vicinity which are likely to interfere with the diving operation.

Dive team members shall be briefed on: o The tasks to be undertaken; o Safety procedures for the diving mode; o Any unusual hazards or environmental conditions likely to affect the safety of the

diving operation; and


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o Any modifications to operating procedures necessitated by the specific diving operation.

Prior to making individual dive team member assignments, the employer shall inquire into the dive team member's current state of physical fitness, and indicate to the dive team member the procedure for reporting physical problems or adverse physiological effects during and after the dive.

Equipment inspection. The breathing gas supply system including reserve breathing gas supplies, masks, helmets, thermal protection, and bell handling mechanism (when appropriate) shall be inspected prior to each dive.

Warning signal. When diving from surfaces other than vessels in areas capable of supporting marine traffic, a rigid replica of the international code flag "A" at least one meter in height shall be displayed at the dive location in a manner which allows all-round visibility, and shall be illuminated during night diving operations.

Record keeping

The employer shall record the occurrence of any diving-related injury or illness which requires any dive team member to be hospitalized for 24 hours or more, specifying the circumstances of the incident and the extent of any injuries or illnesses.


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Danger: Medical Waste and Needles Protect yourself from needle sticks and contact with medical waste while picking up debris from the shoreline area. All types of debris wash up on the shoreline including medical waste such as used hypodermic needles. Be Cautious while picking up debris. If you see medical waste such as hypodermic needles notify your supervisor immediately. Use grabbing tools to pick up debris—do not pick up with your hands. If you are stuck by a needle immediately notify your supervisor who will arrange for medical attention. Why do you need medical attention? Because needle stick injuries can expose workers to a number of bloodborne pathogens that can cause serious or fatal infections. The pathogens that pose the most serious health risks are: • Hepatitis B virus (HBV) • Hepatitis C virus (HCV) • Human immunodeficiency virus (HIV) -- the virus that causes AIDS To date only one hypodermic needle has been report along the shoreline. But there is always the possibility of more hypodermic needles and other medical waste.

Be very careful!

Sharps containers and medical waste will be provided in each work area. All sharps like hypodermic needles must be disposed of in sharps containers and medical waste such as used bandages must be disposed of in the appropriate medical waste bag.

MEDICAL PLAN 1. Incident Name

2. Date Prepared

3. Time Prepared


5. Incident Medical Aid Station

Medical Aid Stations Location Paramedics

Yes No

Sector Del Bay Clinic (215) 271-4816 Duty HS (609)780-5478

Sector Delaware Bay PCM: Drexel Medicine 215-220-4720

x

6. Transportation

A. Ambulance Services

Name Address Phone Paramedics

Yes No

Thomas Jefferson Hospital 11th & Walnut, Philadelphia 215-955-6841 X

Philadelphia Fire Department 240 Spring Garden Philadelphia, PA 19123

Emergency 911 X

Pennsylvania, New Jersey, and Delaware

All areas utilize 911 for emergencies some services may or may not have paramedics.

Emergency 911 X X

B. Incident Ambulances

Name Location Paramedics

Yes No

N/A N/A

7. Hospitals (BOLD indicates a LEVEL 1 Trauma Center)

Name Address Phone Helipad

Yes No Burn Center Yes No

Thomas Jefferson University Hospital

11th & Walnut St Philadelphia, PA 19107

(215) 955-6841 X X

Pennsylvania Hospital 800 Spruce St Philadelphia, PA 19107

(215) 829-3358 X X

Methodist Hospital Div, Thomas Jefferson Univ.

2301 S. Broad St Philadelphia, PA

(215) 952-9130 X X

Hahnemann Broad & Vine Philadelphia, PA 19102

(215) 762-7963 X X

* University of Pennsylvania Hospital

3400 Spruce St Philadelphia, PA 19104

(215) 662-3468 X X

TEMPLE University Hospital

3401 No. Broad St. Philadelphia, PA 19140

(215)707-3468 X X

Temple Episcopal Hospital

100 E. Lehigh Ave Philadelphia, PA 19125

(215)707-0681 X

Crozer-Chester Memorial Hospital

One Medical Center Boulevard Upland, PA 19103

(610) 447-2188 X X

Helen Fuld Medical Center – LEVEL II

720 Brunswick Ave Trenton, NJ

(609) 394-6063 X X

Cooper Hospital 1 Cooper Plaza Camden, New Jersey 08103

(856) 342-3014

X X Memorial Virtua Hospital of Burlington County

175 Madison Ave Mount Holly, NJ

(609) 914-3750 X X

Medical Plan - Page 1 of 2

7. Hospitals Cont. Name

Address

Phone Helipad Yes No

Burn Center Yes No

Kennedy Memorial Hospital

2201 Chapel Avenue West Cherry Hill, NJ 08002

(856) 488-6816 X X

Memorial Hospital of Salem County

310 Woodstown Rd Salem, NJ 08079

(856) 339-6049 X X

Inspira Health Center Bridgeton

333 Irving Ave Bridgeton, NJ 0832

(856)575-4500

Cape May Regional Medical Center

Rt. 1 Stone Harbor Blvd. Cape May County Court House,NJ

(609) 463-2130 X

X

Shore Memorial Hospital

1 East New York Ave Somers Point, NJ 08244

(609) 653-3516 X X

AtlantiCare Regional Medical Center Level II

1925 Pacific Avenue Atlantic City, NJ 08401

(609) 441-8983 (Trauma Zone)

X X

Bayshore Community Hospital

727 North Beers St. Holmdel, NJ 07733 (Monmouth County)

(732) 739-5924 X X

Monmouth Medical Center

300 Second Ave Long Branch, NJ

(732) 222-5200 X32100

X

Southern Ocean County Hospital

1140 West Bay Ave (Rt. 72) Manahawkin, NJ 08050

(609) 978-8900 X2205

X

X

Nemours Alfred I Dupont Hospital – LEVEL II

1600 Rockland Road Wilmington, DE 19803-3616

(302) 651-4186 X X

Bayhealth Medical Center & Kent General Hospital

640 South State Street Dover, DE 19901-3597

(302) 744-7122 X X

Beebe Medical Center – LEVEL III

Beebe Medical Center 424 Savannah Road Lewes, DE 19958-0226

(302) 645-3554 X X

Christiana Hospital 4755 Ogletown-Stanton Road Newark, DE 19718-0002

(302) 623-4370 X X

St Francis Hospital Seventh And Clayton Streets Wilmington, DE 19805-0500

(302) 421-4333 X X


Document all incident related injuries/illnesses. Communicate any and all loss or degradation of medical services/resources to the duty HS (609)780-5478 Notify the Duty HS of all incident related injuries/illnesses that required medical attention via Nextel (609) 780-5478. * For Dive accidents: contact 911. Member will be transferred via Fire Rescue or EMS to University of Pennsylvania Hospital which is the only Hospital with a Hyperbaric Chamber in the local area.

Prepared by (Medical Unit Leader)

10. Reviewed by (Safety Officer)

Medical Plan - Page 2 of 2

Docs Available Electronically: http://cglink.uscg.mil/634fd6e3 Sector Delaware Bay CG Portal Page Contingency Preparedness Severe Weather - Hurricanes

Sector Delaware Bay Hurricane Playbook

2018

Table of Contents

1. OPLAN 9754-15 Supplement to D5 OPLAN: Sector Severe Weather Base Plan

2. D5 2018 Season Guidance

3. LANTAREA 2018 Season Guidance

4. HURCON/PORTCON Process/Deliverables Summary Flow Chart

5. Annex A: HURCON Checklist Tasks

6. Annex B: Pre-Hurricane Priorities, Objectives and CCIRs (default)

7. Annex C: ICS-209H SITREP Template

8. Annex D: Hurricane MACOM Conference Call Agenda

9. Annex E: Boat and Cutter Tracker

10. Annex F: Port Ops MTS Group Template Vessel, Facility and Agent Tracker

11. Annex G: Pre-Hurricane Sector IMT Organization (default)

12. Annex H: Post-Hurricane Sector IMT Organization (default)

13. Severe Weather Consultation & Decision Support (CG/NWS/Pilots/MAC) Process & Pilot

Weather Thresholds of Concern for Key Port Locations

14. Port Hurricane Contingency Plan

15. Port Condition Pamphlet

16. Port Condition MSIB Examples

17. Boat and Cutter Safe Haven Plan_v.2018

18. DCMS Deployable Support Elements Overview

19. Pre-Scripted Post Storm Overflight Targets Worksheet

20. Pre-Scripted Initial Post-Storm Assessment & Response IAP

TAB X TO OPLAN 9754-15 SUPPLEMENT TO APPENDIX 21 TO ANNEX C TO CCGDFIVE OPLAN 9750-09 (U)

ENCLOSURE (1) (U) HEAVY WEATHER QRC ACTION PLAN

The primary purpose of this QRC is to activate the Sector Heavy Weather Bill to all affected CG field units that heavy weather is either forecasted or is actually being experienced throughout the field units’ respective AORs. Attention should be given to two specific elements of preparation during heavy weather: 1) operational readiness, and 2) safety and security of field units’ people, assets and property. This QRC will be maintained in the Sector Command Center (ComCen) QRC Folder. The Supervisor of the ComCen will facilitate the annual review and update of the QRC.

ENCLOSURE (2) (U) SECDELBAY HURRICANE INCIDENT ACTION PLANS

The purpose of the Hurricane Incident Action Plans (IAPs) is to present a comprehensive action plan to be implemented by SecDelBay to direct hurricane condition actions required by the Sector and it’s sub-units during the approach of a tropical cyclone (hurricane) and Assessment & Recovery Phase after the storm passes. The response actions detailed within IAPs should be taken before, during, and after the passage of a tropical cyclone (hurricane) to minimize the danger to Coast Guard facilities, resources and port infrastructure in the COTP DelBay Zone. This plan will be maintained in the \\D05MS-PSEC1\Public\Preparedness\Contingency Plans_IAPs_Public Folder\. Chief, Contingency Preparedness & Force Readiness will facilitate the review and updating the IAPs prior to each hurricane season.

ENCLOSURE (3) (U) COTP SECDELBAY PORT HURRICANE CONTINGENCY PLAN

The purpose of this plan is to present a comprehensive contingency plan to be implemented by SecDelBay to direct actions required by the maritime community during the approach of a tropical cyclone (hurricane). The response actions detailed within this plan should be taken before, during, and after the passage of a hurricane to minimize the danger to the port infrastructure in the COTP DelBay Zone. The storm preparation checklist for vessels and facilities will be implemented in coordination with Enclosure (2) SecDelBay Hurricane IAPs, but could be activated independent to the Sector’s Hurricane Condition for severe winter storms and "northeasters", hurricane-like conditions are not uncommon in the COTP DelBay Zone. The COTP may implement appropriate portions of this plan in preparation and response to the approach of these storms, for the safety of the port. Time permitting; the COTP will consult with the port community prior to implementing restrictive actions. This plan will be maintained in the \\D05MS-PSEC1\Public\Preparedness\Contingency Plans_IAPs_Public Folder\. Prevention Department will maintain the review and updating of this plan.

ENCLOSURE (4) (U) ICE OPERATIONS INCIDENT ACTION PLAN

The purpose of the ICE Operations Incident Action Plan (IAP) is to present a comprehensive action plan to be implemented by Sector Delaware Bay to direct actions required by Coast Guard resources, and the maritime community during winter season in the COTP DelBay Zone. The response actions detailed within IAPs will direct tracking ice conditions, setting of ice conditions, ice breaking ops and waterway restrictions to minimize the danger to maritime community in the COTP DelBay Zone. This plan will be maintained in the \\D05MS-PSEC1\Public\Preparedness\Contingency Plans_IAPs_Public Folder\. Supervisor, Waterways Management Branch will maintain the review and updating of the IAP prior to each ice season.

From: CMD-SMB-CGD-FIVE Sent: Tuesday, June 5, 2018 4:44 PM To: <ALL D5> Subject: D5 HURRICANE SEASON 2018 PREPAREDNESS GUIDANCE SUBJ: D5 HURRICANE SEASON 2018 PREPAREDNESS GUIDANCE A. COMLANTAREA 2018 Hurricane Season Warning Order, COMLANTAREA COGARD PORTSMOUTH VA 012102Z MAY 18 B. Fifth District Evacuation Guidance, CGDFIVEINST 4600.1 (series) C. ANNEX C APPENDIX 21 TO D5 CONPLAN 9750-09 CH-2 D. LANTAREA/D5 Staff Severe Weather Bill, LANTAREA/D5STFINST 3140.1 F E. Atlantic Area Contingency Response Plan, COMLANTAREA OPLAN 9700-06 F. Contingency Preparedness Planning Manual, Vol. IV, COMDTINST M3010.24 (series) G. Personnel Accountability System (PAS) Policy, COMDTINST 3006.4 (series) H. DCMS Contingency Support Plan 9930-17 I. Required Use of Direct Access Mobilization for All Individual Augmentation and Contingency Personnel Support Requirements, ALCGPSC 090-17 J. Obtaining Personnel Resources to Meet Surge Requirements, COMDTINST 5400.1(series) K. Direct Access Mobilization System User Guide 1. Situation: 1.A. The Atlantic Hurricane Season begins 01 June and continues through 30 November (Operational Period). Hurricanes and tropical storms pose a serious threat to personnel, ships, aircraft, and installations. All units must be proactive in their preparedness efforts and be ready to execute and support severe weather response operations. 1.B. This message provides preparedness guidance concerning incident management, battle rhythm, reporting requirements, and personnel accountability for units and personnel located within the D5 geographic boundaries. 2. D5 Incident Management: 2.A. Contingency response operations in D5 will align with the National Preparedness System (NPS) and will be conducted IAW the National Incident Management System (NIMS) Incident Command System (ICS) concepts, principles and practices. 2.B. The D5 Incident Management Team (IMT) will be activated by the District Commander to ensure coordination for operational planning, logistics, and finance support. It will focus primarily on strategic direction, surge staffing, brokering of critical resources, and information management. The D5 IMT does not supplant Incident Commanders, but supports them. The D5 IMT will determine critical resource allocation when simultaneous incidents/events occur, and may also establish incident prioritization. 2.C. Incident Commanders at each Sector shall use the ICS structure and process for operational planning and execution during hurricane response. Incident Command Posts (ICPs) shall be staffed to achieve the objectives that pertain to each specific incident. 2.D. Reviews of unit procedures and plans shall be an ongoing process and an opportunity to improve mission performance. 2.E. Information on surge staffing personnel, personnel accountability and financial guidance is provided in ref (a). 2.F. IAW with ref (b), Sector Commanders shall research and pre-designate evacuation safe havens within their AOR for use in developing unit and individual member evacuation plans. Ref (b) contains sample evacuation guidance units may use.

3. The following reporting requirements and battle rhythm shall be followed during hurricane season. 3.A. All attainment reports during hurricane season shall be sent via email to D05-SMB-IMT(at)USCG.MIL or administrative record message traffic to CMD-SMB-CGD-FIVE. Sectors shall submit consolidated HURCON attainment reports covering all subordinate units. 3.B. The ICS-209H and 2-slide Operations Slide are the primary means of situational reporting to LANTAREA and up the chain of command. Major Commands (MACOM) (i.e. Air Stations and Sectors) shall post ICS-209s and other pertinent situational information on the D5 IMT CGPortal page: https://cg.portal.uscg.mil/units/d5/district-five-incident-management-branch/SitePages/Home.aspx. The District IMT will consolidate input from D5 MACOM ICS-209s into one summary ICS-209H and 2-slide Operations Summary; the 2-slide summary should be written at the Executive Summary level. 3.B.1. The Marine Transportation System (MTS) Common Assessment and Reporting Tool (CART) shall be used for timely and accurate information regarding the status of ports, waterways and critical infrastructure related to the MTS. D5 Sectors shall ensure CART information including baseline Essential Elements of Information (EEI) are relevant and validated. Sectors will use CART for maintaining a real time and accurate status of ports, waterways, related infrastructure, and known port-level impacts during all incidents affecting the MTS. A new EEI type, Oil Refinery, was added to CART in May 2018. Sectors shall ensure all Oil Refineries are added to the unit’s CART baseline data. Sector Marine Transportation System Recovery Unit (MTSRU) Leaders and Staff should ensure CART users (including port stakeholders) have logged in at least once every 45 days to ensure account access remains current. 3.B.2. Reporting requirements and battle rhythm are coordinated with NCC and DHS NOC typically as follows: 2300Q: ICS-209H from D5 MACOMs to D5 IMT. 0100Q: ICS-209H and Operational Slide from D5 to LANTAREA. 0900Q: D5 IMT teleconference with Sectors, Airstas, Bases, and TRACENS. 1000Q: Sector MTS recovery data entered into the CART system for executive summary review. 1100Q: ICS-209H from D5 MACOMs to D5 IMT. 1300Q: ICS-209H and Operational Slide from D5 to LANTAREA. 1800Q: D5 IMT teleconference with Sectors, Airstas, Bases, and TRACENS. MACOMs must check D5 IMT CGPortal for each incident for reporting requirements and battle rhythm as they may change, depending on the incident, without notice. 3.B.3. Unless otherwise directed, SITREP reporting via message traffic is not required. 3.B.4. Significant updates IAW established and incident specific reporting requirements shall be briefed to the D5 IMT Situation Unit Leader between ICS-209 submissions. This will minimize D5 IMT data calls to the incident command posts. 4. ICS-213RRs: 4.A. The impact of a major hurricane may easily exceed the capabilities of D5 units and resources. Incident Commanders should be proactive in requesting surge staffing and special teams support (e.g., Coast Guard Strike Teams, Incident Management Assist Teams (IMATs), DCMS Deployable Support Elements (DSEs), and aircraft) to facilitate response and recovery operations. 4.B. Requests for critical resources (e.g. equipment, personnel, DCMS DSEs or contract services) shall be submitted via the benefiting IMT to the D5 IMT Critical Resource Unit Leader on the ICS-213RR (Resource Request Form), and may be scanned/emailed to the D5 IMT shared email D05-SMB-D5IMT(at)USCG.MIL containing the following information in the subject line: HURRICANE NAME-213RR-ICP Name-213RR Tracker Number-Short Description of Requested Resource-Initial/Update/Cancel. Sample: "CORA-213RR-ICP DB-003-Personnel Support Team (PST)-Initial". 4.B.1. The main body of the 213RR shall contain the below details: 4.B.2. Clear description of capability needed. 4.B.3. Desired reporting date and time.

https://cg.portal.uscg.mil/units/d5/district-five-incident-management-branch/SitePages/Home.aspx

4.B.4. Reporting location including location name, address, city, state. 4.B.5. Duration needed. 4.B.6. Requestor rank, full name, IMT position and phone number. Must be legible. 4.B.7. Line of Accounting and TONO per the D5 Financial Guidance that is promulgated for the incident. 4.B.8. For personnel requests: 4.B.8.a. Required competency code, TMT code, DA code, or training course name or code. Desired experience is not a searchable request. 4.B.8.b. Lodging and transportation information/considerations. 4.B.8.c. Direct Access Mobilization Module (DAMM) number must be included on the ICS 213-RR. 4.B.8.d. The requesting ICP must build the request and requirement in DAMM and assign the D5 IMT as the tasking command if they are not able to source the personnel. 4.C. Ref (h) outlines DCMS resources and their capabilities. 5. All units shall comply with the provisions of refs (a) through (k). 6. In addition to professional readiness, personal readiness is vital. All Coast Guard personnel have an obligation to ensure that they and their families are prepared to cope with the consequences of a severe hurricane or other natural disaster. Each member is strongly encouraged to develop a family emergency plan and basic home emergency kits to ensure their families are provided basic needs during contingencies. It only takes one storm to cause damage, displace families, and become a major event, so prepare now. 7. D5 POC information: Dm/LSC: LCDR Diana Harris, (757) 398-6776 Budget/FSC: LT Eric Williamson, (757) 398-6530 Dxc/EPLO Coordinator: Mr. Dave Ormes, (757) 398-6585 IMT Coordinator: LCDR Stephanie Brennell, (757) 398-6598. 8. Internet release is not authorized.

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SUBJ: COMLANTAREA 2018 HURRICANE SEASON WARNING ORDER

A. NATIONAL RESPONSE FRAMEWORK, JUNE 2016

B. NATIONAL DISASTER RECOVERY FRAMEWORK, JUNE 2016

C. OBTAINING PERSONNEL RESOURCES TO MEET SURGE REQUIREMENTS,

COMDTINST 5400.1 (SERIES)

D. COAST GUARD MANPOWER MOBILIZATION AND SUPPORT PLAN, COMDTINST

M3061.1 (SERIES)

E. COAST GUARD CONNECTIVITY TO THE NATIONAL RESPONSE FRAMEWORK,

COMDTINST 16000.22

F. DCMS CONTINGENCY SUPPORT PLAN, 9930-13

G. COMLANTAREA CONTINGENCY RESPONSE PLAN, COMLANTAREA OPLAN 9700-06

FEB 07, CHANGE 4 AUG 16

H. COAST GUARD ATLANTIC AREA INFORMATION REPORTING REQUIREMENTS,

COMLANTAREA DTG 121300Z MAR 13

I. MARITIME TRANSPORTATION SYSTEM RECOVERY, COMLANTAREA SOP DTD

13MAY2015

J. PORT OPERATIONS HURRICANE AND HEAVY WEATHER SOP, COMLANTAREA SOP

DTD 25JUN2015

K. DHS HANDBOOK FOR SAFEGUARDING SENSITIVE PERSONALLY IDENTIFIABLE

INFORMATION, MARCH 2012

L. FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) MISSION ASSIGNMENTS:

OPERATIONAL ACCEPTANCE AND EXECUTION, COMDTINST 3006.1 (SERIES)

M. USCG PRE-SCRIPTED MISSION ASSIGNMENT CATALOG, COMDT CG-CPE MEMO

3010 DTD 01 JUN 2015

N. Aids to Navigation Manual – Administration, COMDTINST M16500.7A

O. DIRECT ACCESS MOBILIZATION AND TERMINATION OF THE MOBILIZATION

READINESS TRACKING TOOL (MRTT), ALCOAST 132/17 DTG 140845 APR 17

P. PROMULGATION OF THE PERSONNEL ACCOUNTABILITY SYSTEM (PAS) POLICY,

ALCOAST 100/16 DTG 171346Z MAR 16

1. SITUATION

1.A. This is the Commander Atlantic Area (LANTAREA) Hurricane Season

2018 Warning Order (WARNORD) and is directive in nature. This WARNORD

applies to all units in the LANTAREA Area of Responsibility (AOR)

including PACAREA, DCMS, DCO, and HQ units/detached personnel. This

WARNORD contains seasonal and individual storm preparation measures,

instructions on requesting support, personnel accountability, and

financial guidance. Although this WARNORD is specific to Hurricane

Season/Severe Weather, much of the policy, guidance and tasking

contained herein is applicable to preparation and response for any

contingency.

1.B. The Atlantic Hurricane Season begins 01 June and continues

through 30 November (Operational Period).

1.B.1. Upon the release of this message, the 2018 National Hurricane

Center (www.nhc.noaa.gov) seasonal predictions have not been released.

The NHC will release predictions close to the start of the 2018

hurricane season. Units are directed to visit NOAA’s NHC website

daily for 2018 predictions.

1.C. This WARNORD directs all LANTAREA units to execute actions in

accordance with (IAW) references (F), (G), and (J), and be prepared to

conduct protection, mitigation, response, and recovery operations in

response to tropical weather systems. Reference (G) (Appendix 2 to

http://www.nhc.noaa.gov/

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Annex H), contains the definitions for Hurricane Conditions (HURCON)

and associated policies.

1.D. Storm-specific Alert Orders (ALERTORD) will be issued as needed.

2. MISSION

2.A. IAW references (F), (G), and (I), all units in the LANTAREA AOR

must conduct protection and mitigation actions and be prepared to

execute statutory hurricane incident response, recovery, and logistics

support activities.

2.B. All units must be prepared to support a coordinated federal

response and recovery to severe weather incidents IAW references (A)

and (B), and must aggressively execute/support severe weather response

operations.

3. EXECUTION

3.A. Commander's Intent: All units in the LANTAREA AOR will

effectively use available resources through risk-based decision making

to enhance security and ensure safety of life.

3.B. Tasks:

3.B.1. No later than 2300Z 01 June 2018, LANTAREA staff, subordinate

units, and all CG forces regardless of rating chain that are

physically located in the LANTAREA AOR must report setting HURCON 5 or

greater following procedures in paragraph 3.G. of this message.

District Commanders have the discretion to set more stringent

conditions as appropriate for units within their geographic AOR.

Additionally, the following must be met by all affected units:

3.B.1.a. Review and comply with references (G) (emphasis on Annex C,

Appendix 21), and (F).

3.B.1.b. Review, update, and ensure compliance with corresponding

District and unit hurricane/severe weather plans and instructions.

Confirm all applicable unit/AOR plans are in compliance with

references (G) and (J).

3.B.1.c. Ensure baseline Essential Elements of Information (EEI)

contained in the Common Access and Reporting Tool (CART) and reference

(I) have been validated. Shore units shall be entered into CART as

baseline EEIs and their hurricane status noted. ATON EEIs should

contain only Aid Availability Category 1 (AAC-1), reference (N) and

stakeholder essential critical aids, reference (I).

3.B.1.d. Exercise communications coordination procedures up and down

the chain of command and with community partners. Sector Commanders

and District representatives shall work with local first aid

responders to ensure contingency plans are in place for the potential

inundation of 9-1-1 service.

3.B.1.e. Ensure personnel are familiar with local disaster

preparedness and disaster recovery/consequence management plans,

policies, and procedures.

3.B.1.f. Per reference (E), ensure all Crisis Action Teams (CAT),

Incident Management Teams (IMT)/Incident Command Posts (ICP),

Area/District Joint Field Office (JFO) Teams, District Marine

Transportation System Recovery Support Cells (MTSRSC), Sector Marine

Transportation System Recovery Units (MTSRU), and Severe Weather/COOP

Teams are sufficiently staffed, ready, and have reviewed all

appropriate Severe Weather/COOP plans/instructions and unit watch

standing Standard Operating Procedures.

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3.B.1.f.1. Per reference (A), if a JFO is activated it is critical

that the District and their Incident Management Preparedness Advisor

ensure FEMA and the Federal Coordinating Officer (FCO) understand the

role and function of the CG-JFO team is to assist the FCO/interagency

in coordinating CG missions, mission assignments (MA), and equities in

a response and/or recovery operation. CG-JFO teams are not additional

personnel available to FEMA to fill ESF positions in support of (ISO)

FEMA. A CG-JFO team or individual augmentation may be requested by

the FEMA LNO/FCO before or after a JFO has been established.

3.B.1.f.2. When a CG-JFO Team deploys, they are representing, in most

cases, CG interests at the JFO in the affected District. The senior

member of the CG-JFO team will serve as the CG's agency representative

at a JFO or other established interagency coordination center. The

JFO Team should work closely with the assigned District/Sector LNO to

ensure alignment with District (or in some cases, assigned CG Incident

Commander) goals.

3.B.1.g. Be prepared to provide contingency communications equipment

if requested. Requests for such equipment must be routed through the

respective District. If unable to augment requests, the District must

submit a request for resources IAW paragraph 4.C.2. to LANTAREA.

3.B.1.h. Ensure units and personnel residing within LANTAREA AOR

comply with personnel accountability procedures in paragraph 4.C and

follow-on guidance promulgated by Districts.

3.B.1.i. Ensure recall lists are created and safeguarded IAW the

Privacy Act of 1974 and reference (K) and forwarded per District

follow-on guidance.

3.B.1.j. Ensure Deployable Specialized Forces (DSF) provide support

and deploy emergency response capabilities as requested.

3.B.1.k. Ensure requirements for ICPs, COOP sites, and other incident

management team locations meet the needs for contingency response and

are properly documented in appropriate plans.

3.B.2. LANTAREA Districts must:

3.B.2.a. Maintain overall responsibility for personnel accountability

within each respective District’s AOR before, during, and after the

passage of tropical cyclone storm activity. Prior to 01 June 2018,

provide amplifying guidance, including personnel accountability

procedures and recall list custodians, to subordinate units and other

units/personnel residing in the District AOR.

3.B.2.b. Provide personnel to staff requested contingency

communications equipment. Such personnel may include the

communications restoration manager, the contingency communications

manager, and/or the incident communications manager.

3.B.2.c. Ensure subordinate units comply with appropriate portions of

this message.

3.B.2.d. Be prepared to contact the DCMS watch at LANTAREA Command

Center or the LANTAREA CAT Logistics Section (if activated) with

requests for mission support and/or Emergency Response Teams (ERT).

3.C. LANTAREA Operational Units.

3.C.1. During the approach of a hurricane or tropical storm, all

LANTAREA Operational Units must consult District and Sector staffs and

authoritative federal weather forecasting resources early to confirm

applicable accountability, safe haven, and evasion plans. Fleet

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Weather Center phone number is 757-444-7583 and email is

fwc.nrfk.cdo.01.fct(at)navy.mil. The Fleet Weather Center Portal can

be accessed at: http://www.metoc.navy.mil/fwcn/fwcn.html.

3.C.2. HURCONs are set at the discretion of the District Commanders.

All LANTAREA Operational Units must adhere to HURCONs and guidance

issued by District Commanders.

3.C.3. All changes to HURCON status must be reported to the unit’s

respective District and LANT-33CC or CAT (if activated).

3.C.4. LANTAREA Operational Units deployed under DOD TACON must set

conditions and establish haven-evasion plans under TACON guidance and

in coordination with host nation port authorities if applicable.

3.C.5. Area Cutter Forces.

3.C.5.a. Cutters inport or underway must shift TACON to their

respective District at HURCON 3 or 48 hours before forecasted arrival

of gale force winds (39 MPH/34 KTS or higher), and provide a succinct

summary of any operational limitations.

3.C.5.b. Per reference (G), cutters arriving in homeport with less

than 70 percent fuel must refuel within 5 days. Waiver requests must

be routed, via message, to LANT-37CF. There is no requirement for

underway cutters to maintain 70 percent fuel load. However, cutters

should refuel during MPB/BSF to maximize operational endurance. This

guidance does not supersede command responsibility to manage liquid

loading for stability according to prescribed doctrine.

3.C.6. Deployable Specialized Forces (DSF).

3.C.6.a. DSF units in homeport must shift TACON to their respective

District at HURCON 3 or 48 hours before forecasted arrival of gale

force winds (39 MPH/34 KTS or higher) and provide a succinct summary

of any operational limitations. DSF units or teams deployed to

Districts and/or Sectors will follow the guidance of their respective

TACON.

3.C.6.b. DSF units in homeport must ensure that prime mover vehicles

are refueled within 24 hours after completing mission sorties and all

small boats not being utilized for missions or training are trailered

and ready for relocation.

3.C.6.c. DSF units must review local hurricane plans prior to the

beginning of hurricane season and ensure that all primary and

secondary (tertiary if available) safe havens are still viable and

coordinate the movement of their personnel/vehicles/boats with TACON

in the event of relocation.

3.C.6.d. The Maritime Security Response Team's (MSRT-E) BRAVO TEAM is

exempted from this requirement and will remain under LANTAREA TACON.

All other elements of MSRT-E must continue to adhere to the

requirements of reference (G).

3.C.7. Area Aviation Forces.

At HURCON 3 or 48 hours before forecasted arrival of gale force winds

(39 MPH/34 KTS or higher) Air Stations must review and provide the

following to their respective District: hangar facility structural

limitations (max wind ratings), aircraft reposition plan and those

sheltering in place, surge SAR capacity details by aircraft type

(available Bravo aircraft, number of complete SAR aircrews,

maintenance personnel not assigned to specific SAR crew, personnel

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available for IMT/CAT), surge NON-SAR capable aircraft, aircraft on

scheduled deployments, and other unit limitations.

3.D. Request DCMS:

3.D.1. Engage with COMDT, LANTAREA, PACAREA, and Other

Governmental Agencies (OGA) IAW reference (F) as needed to provide

adaptively packaged resources required for response support, and

ensure logistics unity of effort throughout LANTAREA AOR.

3.D.2. Ensure DCMS ERTs are staffed and ready to deploy as needed.

3.D.3. Ensure SILC is prepared to provide procurement and contracting

support if services exceed capabilities of local support personnel.

3.D.4. Ensure DCMS units and personnel residing within LANTAREA AOR

comply with personnel accountability procedures in paragraph 4.A and


3.E. Request PACAREA:

3.E.1. Ensure PACAREA units and personnel residing within LANTAREA AOR

comply with personnel accountability procedures in paragraph 4.A and


3.E.2. Remain cognizant of potential for surge support in response to

an incident.

3.F. Request DCO:

3.F.1. Ensure DCO personnel residing within LANTAREA AOR comply with

personnel accountability procedures in paragraph 4.A and follow-on

guidance promulgated by Districts.

3.G. Reporting Requirements:

3.G.1.

3.G.2. The following reporting guidelines for attaining HURCON 5 must

apply by 2300Z 01 June 2018 and upon any other changes in HURCON

status or readiness:

3.G.2.a. LANTAREA Units: Report via email to LANT-33CC

(LANTWATCH(at)USCG.MIL), info copy to local District Commander, their

HURCON status and compliance with the tasks in paragraph 3.B.1. Units

shall keep ALMIS current at all times and use the Remarks section to

report amplifying information on hurricane impacts (evasion,

casualties preventing movement, plans, etc.). Shore units shall

record and note HURCON status in CART.

3.G.2.b. Districts: Report via email address listed in 3.G.2.a HURCON

status and their units’ compliance with tasks in paragraph 3.B.1.

Districts must ensure subordinate units report as required in District

guidance. Units shall keep ALMIS current at all times and use the

Remarks section to report amplifying information on hurricane impacts

(evasion, casualties preventing movement, plans, etc.). Shore units

shall record and maintain HURCON status in CART.

3.G.2.c. Request DCO and PACAREA: Report via email address listed in

3.G.2.a, info copy to local District(s), stating the status of their

units in the LANTAREA AOR.

3.G.2.d. Request DCMS Logistics and Service Centers: Report, via email

listed in 3.G.2.a, info copy DOL-4 and local District(s), stating the

status of their units in the LANTAREA AOR.

3.G.2.e. Districts: Shall utilize CART for reporting status of port,

waterway, and critical infrastructure information related to the

recovery of the Marine Transportation System (MTS) and shore unit

status and also maintain port status in Homeport.

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3.G.3. Battle Rhythm: All Districts must follow the battle rhythm IAW

reference (H). LANTAREA will provide additional guidance to Districts

as necessary. The key driving factors are (1) to meet Department of

Homeland Security and Commandant briefing requirements, and (2) to

meet LANTAREA briefing requirements, including the morning brief and

evening report.

3.G.4. LANT-35IM maintains a CG Portal information sharing site ready

for significant events or contingencies that is activated as needed to

post associated documents. Districts are encouraged to visit and

become familiar with the site ahead of time:

https://cglink.uscg.mil/6c88a7a. IAW reference (C), if a storm becomes

a significant event that triggers reporting requirements, Districts

must submit briefing products (ICS-209H and Operations Slide) to

LANTAREA per the established battle rhythm. Districts must ensure

that CAT/IMT staffing is appropriate to provide timely, accurate

reports. Sector Commanders and District representatives shall work

with first responders in preparation of hurricane season to identify

solutions in the event Search and Rescue operations reach a state that

results in an inundation or failure of the 9-1-1 system. At no point

should CG members direct 9-1-1 calls to the CG. Unaffected areas

should be prepared to support affected areas.

3.G.5. Requests for information (RFI) must go through the proper chain

of command’s command center or IMT/CAT, if activated.

3.G.6. In the absence of instructions from higher authority, commands

are authorized and expected to act on their own initiative to protect

personnel, property, and operational capability.

4. ADMINISTRATION AND LOGISTICS

4.A. Personnel Accountability and Notification.

4.A.1. Personnel accountability is an individual and command

responsibility that receives visibility at the highest levels. In the

event of a disaster, it is the responsibility of the command to

restore capability as soon as possible. All members must follow

accountability procedures that apply to their respective chain of

command. Districts must use Coast Guard Personnel Accountability and

Assessment System (CGPAAS) to send Orders to Account to all units in

the affected area. See reference (P) for recent CGPAAS guidance

updates. Link: https://cgpaas.uscg.mil

4.A.2. The District Commander is responsible for obtaining the status

of all CG personnel as defined in paragraph 4.A.1, regardless of

reporting chain, therefore, all affected units must report their

accountability to the cognizant District via CGPAAS. Districts may

delegate accountability actions to Sector Commanders. Districts must

report unit accountability using the CGPAAS “ALL COAST GUARD REPORT”

format in all routine battle rhythm reports.

4.A.3. District/Unit Commanding Officer’s Representatives (COR) have

been trained on CGPAAS and must validate/update/establish personnel

accountability procedures. LANTAREA units must info LANT-1. HQ, DCO,

and DCMS. PACAREA units should info their respective chain of

command.

4.A.4. Reporting and Tracking of Surge Personnel: Direct Access is to

be used for tracking all surge/TAD personnel deployed ISO

https://cglink.uscg.mil/6c88a7a

https://cgpaas.uscg.mil/

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hurricane/disaster response IAW references (C) and (O). ICPs and

Districts must continue to comply with message traffic requirements

for personnel requests IAW references (F) and (G).

4.A.5. System redundancy is vital due to the very nature of personnel

accountability during a crisis or evacuation. Accordingly, the

following secondary and tertiary means of achieving personnel

accountability will be used:

4.A.5.a. All LANTAREA/District/Unit Commanding Officers/OINCs and

HQ/DCO/DCMS/PACAREA with personnel and/or dependents residing in

LANTAREA AOR must develop unit personnel accountability protocols/SOP

to meet above requirements and comply with District requirements.

Unit recall rosters must include all applicable crew components:

active duty, civilian, reserve, auxiliary on official orders, and

dependents as allowed by established personnel systems. Unit recall

rosters are SPII/PII and must be protected IAW reference (K).

4.A.5.b. When directed, commands must be prepared to have their

units/personnel evacuate to a designated safe haven/location and

establish contact with their command as soon as possible, utilizing

the pre-established unit recall procedures/accountability

protocols/SOP. Personnel Support Team(s) under TACON of the ICP (if

activated) will be active in the vicinity of the regional safe

haven(s) IAW reference (F), Annex E. In the event the member cannot

establish comms with the respective unit, they must be pre-advised to

call their respective District Command Center, then the LANTAREA

Command Center or the LANT CAT Personnel Accountability Unit (PAU) (if

activated). In the event either has been relocated or is out of

commission, units/personnel must be pre-advised to contact the

LANTAREA emergency relocation site in St Louis at 1-866-811-3323.

4.A.6. Alert Warning System (AWS): LANTAREA units are encouraged to

use AWS to notify personnel of incoming severe weather, expected

command and personnel actions and any other pertinent information.

Link: https://aws.uscg.mil

4.B. Request for Forces (RFF)/Mission Assignments (MA):

4.B.1. Requests for USCG support, whether internal to the CG (RFF) or

external from FEMA (MA), must be routed through the respective

District following established guidelines in reference (L) (MA

processing), reference (M) (USCG Pre-Scripted Mission Assignments) and

LANT RFF guidance (http://cglink.uscg.mil/a0feb16b). Either type of

request needs to address mission requirements, requested capability,

timeline (start, duration), and funding information. Emergent

requests must be made through the LANTAREA Command Center (LANT-33CC).

Mission Assignments that are requested or filled must be reported by

the District to LANTAREA on the ICS-209H. Districts shall designate

MA action officers prior to the start of hurricane season.

4.C. Surge Personnel. Personnel Service Center-Personnel Services

Division-Surge Staffing Branch (PSC-PSD-SSB) will coordinate all

individual personnel augmentation in response to RFF messages per

reference (C).

4.C.1. Authorities: Select-and-direct tasking authority will be

exercised by the PSC-PSD-SSB. District and DOL staffs will also have

select-and-direct tasking authority for meeting involuntary reserve

mobilization needs and active duty fills.

https://aws.uscg.mil/

http://cglink.uscg.mil/a0feb16b

FOUO

FOUO 8

4.C.2. Requests For Individual Augmentation (IA): IAW reference (C),

local ICPs must route a Resource Request via form ICS-213RR CG or

C2OIX to the District (IMT/CAT) or Command Center. The District will

work to identify potential resources within its jurisdiction to fill

the requirement. Once received, the District will analyze and balance

the operational risk presented by reassigning response personnel

already in theater prior to requesting additional personnel. If the

District cannot fill the requirements with its own assigned personnel,

the District will forward the requirement(s) data via email to the

Area CAT at D05-SMB-LANTCAT-ERFF(at)uscg.mil. The Area CAT, through

the proper LANT staff, will then validate the request and forward it

to PSC-PSD-SSB for sourcing action IAW reference (C). In all cases,

the District will enter the request into Direct Access for future

deployment, reassignment, tracking, and demobilization purposes.

4.C.3. Requests for Emergency Response Teams (ERT): Special pre-

designated teams can be requested via the chain of command from the

LANTAREA DCMS CC watch or the CAT Logistics Section, if activated.

The receiving watch will work with the appropriate DCMS Logistics or

Service Center (LC/SC) to coordinate the sourcing for any requested

ERTs as defined in reference (F). Requests for teams not described in

reference (F), such as IMAT and DSF, must be routed to the LANTAREA

CAT Resources Unit or LANT-35, if the LANTAREA CAT is not activated.

4.C.4. Communication Requirements: Unless otherwise directed, all TDY

augmentation and surge staffing requests must be sent via C2OIX IAW

SSB published guidance.

4.C.5. Title 14 Pre-Authorization: 2018 Title 14 guidance for

involuntary reserve recall has been released by Headquarters.

LANTAREA will direct Districts regarding involuntary recall authority

via SEPCOR.

4.D. Financial Guidance

4.D.1. This guidance is general in nature. More specific guidance

will be passed as required.

4.D.2. All financial obligations associated with preparation,

response, and recovery for an approaching tropical system or other

natural disaster will be assigned a specific cost center and Finance

and Procurement Desktop (FPD) project code as needed. Use of the

correct cost centers enables LANT-83 and COMDT to assess the overall

financial impact of an event, however this does not guarantee

reimbursement. The FPD Project Code will be the storm name (e.g.

HARVEY). Unit program element accounts must be used as a first source

to fund natural disaster costs. Units are reminded to pay particular

attention to their respective fiscal and travel limitations and

communicate early with the chain of command to ensure they do not

overspend. Units in need of supplemental funding or travel ceiling

must follow established procedures to request additional funds/ceiling

through their chain of command. If damage/response costs become

significant, LANT-83 will provide updated guidance. Requests for this

type of information typically require a very quick response and are

likely to rely heavily on field unit estimates, especially as the end

of the fiscal year approaches.

4.D.3. Budget officers and financial managers must ensure their

program elements are set up for the appropriate cost center and FPD

FOUO

FOUO 9

project code in the Core Accounting System (CAS) and the FPD. Units

are required to enter financial transactions into the accounting

system in a timely manner.

4.D.4. If purchases are made with purchase cards in support of a

hurricane or natural disaster response and the cost center associated

with the card is not specific to the current disaster, the cardholder

will need to change the cost center by using the purchase card

application after the purchase is made.

4.D.5. If the CG receives disaster funding via FEMA MAs accepted by

the District Commander and the event is determined to be ICS Type-2

IAW reference (E), District budget officers will provide guidance

regarding AFC-80 reimbursable accounting strings that will be used to

capture incremental costs of fulfilling the MA. Local bases will be

available to provide support. LANT-83 will provide assistance to the

District budget officers, if requested. If the MA is accepted by

COMLANTAREA and the event is considered to be catastrophic or ICS

Type-1, LANT-83 will provide guidance for using reimbursable AFC-80

accounting strings to capture the incremental costs. It is important

that all purchases related to FEMA MAs be captured in the FPD as soon

as possible so that the responsible office can develop accurate

requests for reimbursement to FEMA. In order to use the accounting

strings that will be specified by the District or LANT Budget Office,

local FPD administrators must grant system access to those submitting

procurement requests, making purchases and obligating orders in

support of these MAs. Units must ensure expenditures charged against

AFC-80 reimbursable lines of accounting are for legitimate FEMA

reimbursable items IAW the appropriate MA and must be made with

appropriate supporting documentation. This is crucial to internal

controls and to ensure the proper amount of recovery funding is

reimbursed from FEMA to the CG. Property purchased ISO a FEMA MA

must be safeguarded, accounted for, and turned in to the appropriate

FEMA region at the conclusion of the event.

4.D.6. LANT-83 is the designated clearinghouse for any requests for

waivers to establish financial policy and/or special emergency

procurement authorities and will forward any requests outside their

approval authority to COMDT. LANT-83 will establish a mechanism to

centrally track any such waivers that may be granted.

4.D.7. If there is a need for procurement or contracting support that

exceeds the capability of a servicing CG Base or local support

personnel, SILC is available to provide emergency support. After

hours, contact the DCMS watch at the LANTAREA Command Center for

assistance at 757-398-6765.

4.D.8. LANTAREA staff and field units must direct questions concerning

this financial guidance to LANT-83. District staff and field units

must direct questions to their District budget officer:

- D1: LT Robert Lally 617-223-8290

- D5: LT Eric Williamson 757-398-6530

- D7: LCDR Edwin Ortiz 305-415-6710

- D8: LT Mark Allen 504-671-2203

- D9: Mr. Robert Kubec 216-902-6039

5. COMMAND AND CONTROL

FOUO

FOUO 10

5.A. Unless otherwise directed, command relationships must remain

status quo and IAW established plans for succession and

communications. However, upon attainment of HURCON 3, TACON must

shift for specific assets/units as described in section 3.C of this

message.

5.B. Detached and deployed personnel must remain in contact and check-

in with their permanent duty station at least weekly or as directed by

parent command. Such contact must include reports of arrival in the

AOR, chop to the ICP, personnel casualties, change in mission status,

redeployment activity preparation, departure from incident scene,

redeployment, and in the event of a change in contact information.

5.C. Per reference (H), Marine Information for Safety and Law

Enforcement (MISLE) and LANTAREA CAT CG Portal (if activated) will be

the primary information documentation and sharing databases for

LANTAREA during response and recovery operations.

5.D. LANTAREA references are available on the LANT-35IM CG Portal site

in the Libraries/CAT Documents folder and the LANTAREA SOP site. The

LANTAREA CAT CG Portal and LANTAREA SOP are accessible via the

following short links:

- 35IM CG Portal - https://cglink.uscg.mil/6c88a7a

- LANT SOP - http://cglink.uscg.mil/8fb5642c

5.E. LANTAREA Points of Contact

5.E.1. LANT-33CC, LANTAREA Command Center: 757-398-6700,

LANTWATCH(at)USCG.MIL

5.E.2. LANT CAT, LANTAREA CAT (if activated): 757-398-6666, D05-SMB-

LANTCAT(at)USCG.MIL

5.E.3. LANT-1, Surge Staffing and Reserves, LCDR Andrew Brennecke,

757-398-3912, Andrew.P.Brennecke(at)uscg.mil

5.E.4. LANT-35IM, Incident Management, CDR Jason Ingram, 757-398-6456,

Jason.D.Ingram(at)uscg.mil

5.E.5. LANT-35LE, Request for Forces, LCDR Adolfo Viezca, 757-398-

6283, Adolfo.E.Viezca(at)uscg.mil

5.E.6. LANT-531, Ports and Facility Activities, Mr. Steve Hudson, 757-

398-6637, Steve.L.Hudson(at)uscg.mil

5.E.7. LANT-55, Contingency Planning, Mr. Pete Stoll, 757-398-6455,

Peter.J.Stoll(at)uscg.mil

5.E.8. LANT-6, C4IT, CDR Andrew Campen, 757-398-6736,

Andrew.T.Campen(at)uscg.mil, CWO Carrie Chatterton, 757-398-6330,

Carrie.R.Chatterton(at)uscg.mil

5.E.9. LANT-83, Resource Management, Mr. Michael Dorchak, 757-398-

6542, Michael.G.Dorchak(at)uscg.mil

5.E.10. DCMS, DOL-4, CAPT Matthew Beck, 757-628-4853,

Matthew.T.Beck(at)uscg.mil

5.F. Address all message traffic for COMLANTAREA to: COMLANTAREA

COGARD PORTSMOUTH VA//LANT-33CC/LANT-35//.

6. CAPT S. Regan, Chief Atlantic Area Operations, sends.

7. Internet release is not authorized.

https://cglink.uscg.mil/6c88a7a

http://cglink.uscg.mil/8fb5642c

Summary Hurricane Process Flow Chart

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CONTROLLING AUTHORITY

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AUTHORITY CAPT B. Cooper PAGE 1

IV / Whiskey III / Xray II / Yankee I / Zulu Initial Response

72H 48H 24H 12H

Activate and staff Port Ops Branch Director*, Port Assessment Group**, Port Ops MTS Unit***, SITL, SITREP Writer and Asst RESL for Asset Mgmt.

Develop, Brief, and Execute risk-based Port Assessment Plan.

Set Port Condition Whiskey; execute & track Port Hurricane Plan.

Commence comms w/ State EOCs. Commence daily SMT meeting. Commence D5 MACOM calls and 209H SITREP. Make Preps to Activate pre-storm IMT. Commence sub-unit calls; track assets; evaluate

safe haven decision points. Execute HURCON 4 Checklists. Evaluate/request deployable/support forces. Ensure LOGs support of Ops.

Activate and staff remaining pre-storm IMT. Maintain Situational Picture of port/AOR. Continue/complete execution of risk-based Port Assessments. Set Port Condition Xray; execute & track Port Hurricane Plan. Continue comms with State EOCs. Continue daily SMT meeting. Continue D5 MACOM calls and 209H SITREP. Finalize Safe Haven determinations and track SORTIEs. Forecast IMT staffing requirement through landfall. Develop Initial Response plan for post-storm operations. Evaluate/support authorized evacuations of CG personnel. Execute HURCON 3 Checklists.

* ACID, WWM Chief, or PREV alternate recommended. ** 1 Group Supervisor; 2-person Port Assessment Teams (up to 7 teams). *** Responsible for executing the Port Hurricane Contingency Plan, making

recommendations on PORTCON/cotp orders, etc, industry comms, & all admin/tracking tasks. Helps to inform risk-based Port Assessments and critical inspections requirements. Should be comprised of Port Recovery Specialist/MTSL3, VDO qual’d PO, WWM rep, and FI qual’d CART Entry specialist. Will transition to conventional MTSRU post-storm.

Continue MACOMs and SITREPs. Maintain Situational Picture of port/AOR. Set Port Condition Yankee. Finalize IMT staffing requirement through

landfall & post-storm initial response plan. Ensure resources are in place and assigned for post storm.

Release all non-essential personnel. Maintain comms with State EOCs. Track status of RFFs. Execute HURCON 2 Checklists.

Continue MACOMs and SITREPs. Maintain Situational Picture of port/AOR. Set Port Condition Zulu. Maintain comms with State EOCs. Finalize timing to begin post-storm assessment

operations. Execute HURCON 1 Checklists.

Continue MACOMs and SITREPs. Commence Initial Response Ops and Port

Assessments. Assess status of port and ability to re-open. Commence accountability/assess impact to

workforce. Assess damage to CG facilities. Assess/prioritize/address: Personnel,

Public Safety, Environmental, Property, Security, Economic (and political).

Maintain comms with State EOCs. Support surge staffing elsewhere. Execute post-storm Checklists. Operate on ICS 201 until IAP developed. Commence Planning P for prolonged

response or recovery; develop IAP.

HURCON/PORTCON

T-minus

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June 2018 CONTROLLING

AUTHORITY CPFR

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CAPT S. E. Anderson

PAGE 1

ANNEX A

Sector Delaware Bay Hurricane Condition Checklists

Preparation for Setting Unit Readiness Condition 5, Seasonal Readiness

(Actions to be completed prior to 01 June) Department Actions Required Completed

Deputy Direct the Chief, Contingency Preparedness & Force Readiness Staff to notify all Department Heads to review & complete Hurricane

Condition 5 - Seasonal Alert tasking prior to Seasonal Alert (1 June).

Review LANT and D5 Hurricane Guidance messages, including guidance on SITREP & MACOM calls battle rhythms. Brief Department Heads on Liberty and Leave policy during Hurricane Season. Ensure all Departments’ Seasonal Alert checklist actions have been completed. After review by Response & Prevention Department Heads, direct sending Safe Haven information for Sector boats & cutters to D5. Ensure Departments/Divisions have accurate recall info for active duty/reserve personnel. Ensure HURCON 5 attainment message is sent by the SCC to D5.

SCC Ensure Command Center CDOs have access to HSIN, HURREVAC storm tracking and decision support tool, Direct Access recall

information, and AWS alert distribution lists.

Review SCC’s COOP Plan to determine alternate Command Center site if required to evacuate. Visit alternate sites to ascertain viability

and vulnerability, if required. Review any MOUs / MOAs.

Review menu of COMMCOM deployable contingency communications equipment, and process for requesting (213RR via D5). The

deployment of a HF-capable mobile command vehicle may be necessary in the event of total landline failure.

Commence displaying of Atlantic Hurricane Outlook graphic from Nat’l Hurricane Season, and reporting of HURCON 5 seasonal alert

on Ops Brief slide deck.

Review/validate SCC personnel assigned Agency Representative (i.e. possible EOC reps) on WQSB. Ensure Command Center CDOs have access to HSIN, HURREVAC storm tracking and decision support tool, and Direct Access recall

information.

Brief CmdCen personnel on Liberty and Leave policy during Hurricane Season. Direct SCC personnel to review Hurricane Plan, HURCON checklists, and heavy weather plan/QRC. Ensure SCC has template HURCON attainment message(s) on hand and saved in public folder. When directed by Deputy or CPFR, send HURCON 5 attainment message to CGDFIVE; info copy to D5.

CPFR Review LANT and D5 seasonal hurricane guidance messages; send to Deputy and SMT w/ key items noted.

Complete annual review of unit hurricane plan (including checklists and annexes); make updates in coordination with department

personnel, as needed; socialize plan and checklists with Sector Dept personnel & notify Dept Heads to review prior to 1 June.

Verify that updated copy of Port Hurricane Contingency Plan is available on Homeport. Make contact with State EOCs. Validate phone numbers. Make contact with MARAD POC. Validate contact info and discuss actions and expectations for hurricane communications. Ensure Maritime Exchange has an updated copy of the Storm Preparation Checklist for Vessels and Facilities and Appendices, and all

are posted on their website. Email: Darleen Michalak, Website Coordinator, [email protected] and to


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[email protected] (215) 925-2615.

Conduct inventory of ICS position kits. Review WQSB assignments and conduct position training as needed. Review and verify Agency Rep assignments on WQSB. Coordinate with LOGs to determine/develop training for June All-Hands meeting. Coordinate with LOGs and command to develop/disseminate Hurricane Season guidance/info letter from Sector Commander to unit

personnel/dependents.

Response Brief department personnel on Liberty and Leave policy during Hurricane Season. Conduct outreach with STAs and Cutters to discuss safe haven plans and ensure units have reviewed hurricane condition checklists/ local

hurricane plans.

Review “Safe Havens” for Sector’s cutters; update plan as required and ensure CPFR has latest version. Ensure sub units have set HURCON 5 seasonal alert; track attainments and include in dept’s consolidated report. Brief CPFR Chief when all actions are complete.

Prevention Review Port Hurricane Contingency Plan, make any needed updates, and republish if required, prior to start of the Seasonal Alert. Draft and send Seasonal Hurricane Alert MSIB, with a copy of the following documents to the facilities & vessels’ owners/operators,

and post to Homeport:

1. Storm Preparation Checklist for Vessels

2. Storm Preparation Checklist for Facilities

3. Minimum Recommended Precautionary Measures for Ships

4. Minimum Recommended Precautionary Measures for Barges

5. Remaining in Port Checklist

Ensure updated contact information is available for Ship’s agents, tug/barge operators, U.S. passenger vessels, U.S. flag deep draft,

regulated facilities, and Pilot’s Association for the Bay & River Delaware.

Consider/conduct risk-based outreach to Commercial Fishing and Small Passenger Vessels to discuss protected harbors or safe havens

(this may include remaining at their berth or evacuating inland or up the Delaware River) for their vessels during the approach of a

tropical storm that may impact the New Jersey and Delaware coasts. Have a copy of the COTP Port Hurricane checklist for vessels.

Collect mooring plans for domestic fleet and laid-up vessels; ensure plans address procedures for severe weather/hurricanes. Brief department personnel on Liberty and Leave policy during Hurricane Season. Review ANTs’ Hurricane Plan with each ANT Team prior to Hurricane Season ensuring critical ATON issues are addressed. Review

any MOUs / MOAs.

Review “Safe Havens” for Sector ATON vessels; coordinate with Response Dept to make an updates to the safe haven plan. Conduct outreach with ANTs to discuss safe haven plans and ensure units have reviewed hurricane condition checklists/ local hurricane

plans.

Brief Harbor Safety Committee Members at the June Maritime Advisory Committee (MAC) meeting (Second Thursday of June). Ensure sub units have set HURCON 5 seasonal alert; track attainments and include in dept’s consolidated report. Brief CPFR Chief when actions are complete.

Logistics Provide input/recommendation for leave/liberty guidance for unit personnel. Brief Dept personnel.


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Ensure readiness of emergency generators, including conducting the following:

-Top off generators’ fuel tanks

-Full load test

-Prepare load plan / ops duration

Ensure all Sectors’ small boat trailers and environmental response (MER) trailers at the Sector have been inspected for safe operations. Maintain fuel supplies at 70% capacity. Conduct visual assessment of shore structures for severe weather/ hurricane conditions. Factors to be considered include elevation,

structural strength, facility bulkhead & pier, emergency communications, and electrical power.

Discuss/Coordinate with Philadelphia Marine Police and Fire to identify their needs and determine if there are pier space conflicts with

CG assets should CG assets relocate to Sector.

Notify all unit personnel to verify and validate contact information within CGPAAS and Direct Access. Review Sector’s pre-identified safe haven/TDY locations for authorized evacuations within the AOR. Discuss with Housing Officer

contingencies and procedures (shelters, temporary housing, and local hotels) for evacuating and relocating active duty personnel and

their dependents from government leased or owned housing.

Develop list of CG members residing in Government owned or leased housing that Sector would be responsible for evacuating and

relocating (Include on the list CG members’ name, contact information, number of dependents and home address).

Brief accountability procedures for calling or reporting in, after the storm has passed for all Sector and subordinate unit personnel

(including their dependents). (CGPAAS protocol).

Verify availability and source of supply for emergency rations and drinking water, ice, shelters, sanitation, flashlights and first aid. Ensure emergency food supplies are available for 5 days for approximately 30 personnel (w/2 day advance notice). Coordinate with Contingency Preparedness Staff to assist with training on hurricane preparedness and evacuation contingencies for all

Sector personnel.

Coordinate with CPFR Chief/staff to draft/promulgate seasonal preparedness info to unit personnel. Coordinate with Sector Command Center to ensure x4900 is updated with current Hurricane Condition and evacuation status. Ensure

personnel are briefed that x4800 is the proper number for dependents and members to pass pertinent information to Sector.

Update the Recall List IAW LANTAREA and D5 Hurricane Season Warning message. (Check the message for formatting of the Recall

List using EXCEL Spreadsheet).

Ensure SFO makes necessary preps for setting of HURCON V; track attainment and include in dept’s consolidated attainment report.

END

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Preparation for Setting Unit Readiness Condition 4

72 Hours prior to arrival of sustained Tropical Storm Force Winds Dept Actions Required Completed

Deputy Direct Depts to review personnel liberty schedule and evaluate need to recall essential personnel to meet the requirements of

Conditions three, two, one, and post-storm response. Ensure dept's have means by which to contact personnel on liberty.

Notify Department Heads to execute the Hurricane Condition Checklists.

Review Default Pre-Storm Hurricane Objectives and CCIRs (Annex B); make any necessary additions/edits.

Verify whether D5 SITREPs (Annex C) and MACOM calls have been initiated and determine battle rhythm (Note: SITREPs

normally commence at HURCON 3). See MACOM call template script (Annex D)

Consider conference call with all CO/OINCs regarding unit status / concerns. (de-conflict with Response).

Make decision to curtail/cancel scheduled inspections/non-essential functions to focus efforts on hurricane preps and IMT

support. Ensure this is communicated to Sector personnel via the chain of command.

Establish Port Operations Branch Director, with MTSRU Group and Port Assessment Group, PSC, SITL, and SITREP

Writer. Affected personnel should be absolved from normal daily activities and be dedicated to hurricane operations. Port Ops

Branch Director should be Chief of Prevention or CID, and the MTSRU Group should be staffed with Port Recovery Specialist,

Vessel Duty Officer and appropriate members with WWM, Domestic and Foreign Vessel expertise.

Hold unit all hands to discuss storm projections, preparations, and responsibilities for preparation and response operations.

Ensure unit personnel have time to make final home preparations in advance of reporting to pre-storm/post-storm duty.

Commence daily SMT meetings to discuss HURCON attainment progress, future actions/needs, and prep for MACOM call(s).

Ensure staff have evaluated needs for post-storm assessment and recovery, and IMT staffing/personnel availability.

Determine need/potential for evacuations of personnel/dependents or units.

Ensure all Departments’ Hurricane checklist actions have been completed.

Ensure attainment message is briefed to Sector Cmdr and transmitted to D5.

SCC Notify Stations, ANTs, and Cutters to execute their hurricane plans to attain designated HURCON using standard heavy weather

bill process; follow up with message to sub units. Ensure all Stations, ANTs, and Cutters report back to SCC that they have

attained HURCON, and track reports as they are received. Confirm position and operational status of all station boats, ANT

boats, and Cutters. Brief Response/Prev reps as appropriate.

Maintain a plot of developing storm and keep abreast of the latest weather advisories. Update Command, SMT, and IMT (if

established).

Broadcast Safety Marine Information Broadcasts (SMIB) to warn vessels and other members of the maritime community of the

impending storm. Disseminate official National Weather Service advisories and warnings to maritime community and isolated

coastal areas as necessary and practical.

Maintain situational awareness of and track AirSta storm track flights in Sector’s AOR (tasked by D5). Capture on SITREP.

Maintain situational awareness of offshore fishing fleet volume and location via VMS, and offshore AIS vessels. Capture on

SITREP.

Evaluate ability to commit SU(s) to support display processing in IMT Situation Unit beginning at HURCON 3.

Collect reports and disseminate to the appropriate Department(s) any potential hazards to the Marine Transportation System

infrastructures. (ATON, facilities, marinas, pollution, vessels, and bridges, etc.) and coordinate with WWM as necessary.

Update list and ensure readiness of all portable / handheld radios and cellular phones. Check all antennas.

Update the Sector’s Information Line (215) 271-4900 with updated messages about Hurricane Conditions, evacuation status,

evacuation shelters, unit status any additional information.

Provide information for SITREP (if initiated by D5). Assist with drafting until dedicated personnel are assigned.

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PAGE 5

Evaluate need for/request SAT phone(s) from COMMCOM/DOL-4.

Evaluate watch schedule; determine need to add personnel and/or support IMT (if/when established). Ensure duty members can

report for duty; consider need for local/on-unit accommodations.

Determine ability to assign SCC personnel to Agency Rep positions at State EOCs, if activated/requested (see WQSB); confer w/

CPFR.

Determine if SITREP requirement has been initiated by D5, and determine SITREP battle rhythm. Confirm with CPFR

Report status/completion of HURCON checklist actions to SCC Chief and IMT SITL.

As directed by SD or CPFR, send HURCON attainment messages to D5. Send attainment text page to Cmd email distro.

CPFR Maintain contact with State / County Emergency Operations Centers (EOC). Coordinate with SCC for participation on State

Weather Calls until AREP(s) are identified and assigned. See contacts list on last page of checklists.

Contact D5 IMPA to determine if D5 intends to deploy EPLO to FEMA RRCC.

Determine availability and status of personnel assigned AREP on WQSB.

Prepare to activate IMT organization per Annex F at HURCON 3.

Maintain contact with U.S. DOT Maritime Administration (MARAD) POC on any change to the port condition that may impact

or close the port for potential MOL.

Primary: Amanda Rutherford, [email protected]; 202-366-1332(o), 202-595-4657 (c)

Secondary: Capt Jeffery Flumignan, [email protected]

Facilitate daily SMT meeting(s) once initiated, until PSC is activated.

Facilitate completion of unit SITREP (209H), if initiated, until dedicated member(s) established. (see template in Annex B).

Consider requesting laptops from D5 via LOGs for General Green Room. Coordinate with LOGs if necessary to route 213RR.

Make contact with all department personnel to determine readiness and concerns. Include Reserve and Aux on orders.

Evaluate personnel availability/tasking for post-storm assessment and recovery, and IMT staffing/personnel availability.

RFRS: Prepare to support with reserve mobilization, voluntary/involuntary recall solicitations/processing, etc.

Coordinate with SMT to evaluate/determine IMT staffing level through hurricane landfall.

Report status/completion of HURCON checklist actions to CPFR Chief and IMT SITL.

Response/

Prevention/

Logistics

Activate Port Operations Branch Director, with Port Assessment Group/Supervisor and MTS Group/Supervisor. Port

Ops Branch Director should be ACID, WWM Chief, or alternated by Chief of Prev or CID.

Conduct meeting w/ Port Ops Branch Director, Port Assessment Group Supervisor, IMD and Facilities reps, LOGS rep

and MSD Lewes to develop risk-based tactical plan and resourcing for pre-storm Port Assessments focused on regulated

facilities and vessels. This should be done prior to first hurricane SMT meeting. Determine 96-hour personnel/resource

projections and assignments. Anticipated max requirement for AOR-wide port assessments is: seven 2-person teams comprised

of dual FI/PR qualified mbr (preferred)+1; (FI or PR qual if not enough dual qualified mbrs). Assessments may continue through

HURCON 3. Be prepared to brief plan/recommendation to Sector Cmdr at SMT meeting. See Port Assessment/HARPAT

Binders in IMD.

Contact State environmental protection POCs to determine their plans for port area/marina outreach/assessments, if any.

On case by case basis, evaluate need to conduct risk-based harbor assessments using Station boats and/or land-based assessment

teams. Risk-based considerations should include fuel storage, marina size, volume of T-boats/fishing fleet, etc. Task units/teams

accordingly; establish feedback/reporting process. (Prepare and use IMD's pre-planned patrol zones). Ensure patrols are tracked

and summarized for unit SITREP.

Coordinate with D5 and Air Station AC if pre-storm port assessment overflight(s) are desired. Be prepared to provide specific

tasking, geographic locations, feedback process, and ride-along member info if assigned.

Identify/project personnel/equipment support requirements for post-storm Assessment & Recovery Phase, and anticipated long-

term requirements. Coordinate with Logistics and Command to finalize Request for Forces (213RR) documentation and/or

AD/Reserve mobilization documentation. Identify anticipated/pending RFFs in unit SITREP.

Hold conference call(s) with STAs/Cutters & ANTs to discuss storm preps, future plans, safe haven considerations, and


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PAGE 6

logistical needs. Ensure outstanding casualties / maintenance periods etc that may affect the operational limits, response

posture, or ability to sortie to safe havens, are captured. Provide emergency assistance as necessary. Include EO if

necessary.

Port Ops

MTS Group

Port Ops MTS Unit should be staffed with Port Recovery Specialist and/or qualified MTSL3, WWM rep (with MSIB expertise),

CART Entry specialist w/ FI qual/experience, and PREV rep w/ VDO experience (min 4 mbrs).

Execute Port Hurricane Contingency Plan; liaise, coordinate with all industry interests, track and report progress.

Work with Port Ops Branch Director to make recommendation to COTP on elevating Port Condition; execute Port Hurricane

Contingency Plan as appropriate.

Send MSIB for Port Condition Whiskey, with a copy of the following documents to the facilities & vessels’ owners/operators,

Maritime Exchange, and MAC. Ensure MSIB provides clear guidance on what CG is expecting to be reported and process (i.e.

email address, POC).

- Storm Preparation Checklist for Vessels.

- Storm Preparation Checklist for Facilities.

- MTSRU Facility Information Sheet.

- Recommended Precautionary Measures for Ships.

- Minimum Recommended Precautionary Measures for Barges.

- Remaining in Port Checklist.

Establish Port Picture, and track 96-hour commercial vessel/port status/outlook using template (Annex F)

Initiate, Update and maintain CART and Homeport as needed. Verify with D5 whether or not D5 will open a CART event for

entire AOR.

Collect/vet, and track Remaining In-Port checklists, MTSRU facility info sheets, and any discrepancies/deviations communicated

to CG by industry relative to their execution of Port Hurricane Contingency Plan.

Evaluate any anticipated issues or concerns with deep drafts, laid-up or out-of-Service vessels in the port. Discuss with PREV’s

Deep Draft Vessel Section Chief.

Evaluate status/concerns for domestic vessel fleet; collaborate with domestic vessel rep and Port Ops Branch Director to evaluate

and/or prioritize outreach or info collection requirements. Discuss with PREV’s Small Passenger Vessel Section Chief.

Communicate with SITL (once established) and provide information for input into the unit SITREP (ensure notable info from

MTS 209/CART Executive Summary is captured on unit 209H SITREP).

Maintain comms with SITL and/or SCC to report any hazards to the Marine Transportation System infrastructures. (ATON

discrepancies, facilities, marinas, pollution, vessels, bridges, etc).

Review any anchorage restrictions, consult with Pilots Association.

Port Ops

Assessment

Group

Participate in port assessment tactics meeting as noted above; assist in development of risk-based plan for port assessments.

Task port assessment teams, track progress.

Report to Port Ops Branch Director; update MTS Unit Supervisor and SITL/Sitrep Writer as appropriate.

Response Designate and staff Assistant RESL for Asset Management (i.e Boat/Cutter Mgr), and track status of units/assets using

template (Annex E).

Prepare recommendation regarding relocation plans for boats and cutters, and initiate actions for evasion at sea or transit to safe

havens for all boats and cutters identified for safe haven. The decision to proceed to sea should be made no later than condition 3.

If boats or cutters plan to transit to Sector Baltimore or Sector NY AORs, notify those units.

Evaluate ability for cutters to assume B-2 status at HURCON 3.

Determine from D5 readiness status/intentions for D5 cutters.

Ensure vessels in shipyard availability make preps for protection; document status on tracker/SITREP as appropriate.


Make contact with all department personnel to determine plans/intentions, readiness and concerns. Include Reserve and Aux on

orders.

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Verify with SCC that all stations and cutters have attained HURCONs.

Provide information for input for the SITREP and MACOM calls.

Report status of HURCON actions to department head, SITL, and Deputy.

Prevention Review Port Condition requirements within the Port Hurricane Contingency Plan.

Curtail/cancel all non-essential operations. Prioritize inspection jobs accordingly. Inspections should be limited to P1, P2/ISPS2

(prior to cargo inspections), and certain def checks.

Determine personnel support requirements and dedicate personnel to port assessments, Port Ops MTSRU, and IMT.

Verify with SCC that all ANTs have attained HURCON, confirm the operational status of all ANT boats and brief Dept Head.

Brief Dept Head regarding relocation of ATON boats.

Logistics Make preparation to secure buildings and grounds.

Order dumpsters as needed.

Support cutters to ensure maximized fuel capacity.

Determine if the Sector’s windows need to be boarded up around the SCC.

Determine if the guard shack and other portable trailers need to be tied down.

Coordinate with tenant commands (includes Station Philadelphia, ANT Philadelphia, CGC William Tate, CGC Capstan, CGC

Cleat, DRPA, PA Fish & Games, Philadelphia Police and Fire Dept) to secure all loose gear, which includes buoys and buoy

equipment, in the vicinity of the units, against high tides and strong winds.

Determine storage/safe haven or relocation plans for Philly Police and Marine Unit assets.

Maximize availability of all GVs to support pre-storm preparations and port assessments by cancelling non-essential reservations.

Establish a vehicle pool, tracking system, and GV coordinator (Ground Support Unit Leader) to oversee.

Monitor mandatory evacuations ordered within AOR; anticipate possible evacuations and ensure safe haven/TDY site(s) are

identified. If necessary, process evacuation authorization(s) and support evacuees IAW D5 Evacuation Instruction/guidance. If

necessary, request deployment of Personnel Support Team to safe haven/TDY location and/or Sector IMT.

Ensure all vessel and vehicle fuel tanks are maintained at maximum capacity.

Ensure shore units maintain at least 75% fuel supply.

Check condition and operation of generators used for emergency power.

Coordinate with Response and Prevention to identify mooring arrangement at Sector for boats and cutters.

Determine need to request/forward deploy DCMS Deployable Support Elements (i.e. Damage Assessment Teams, etc).

Reference DCMS DSE Info Pamphlet and DCMS SUPPLAN 9930-15. Ensure requests are specific, routed via 213RR to

D5IMT, and indicated on SITREP.

Take inventory of galley supplies, store and restock, and increase production by 10% to compensate for incoming crews.

Discuss with the Philadelphia Marine Police and Fire Units their intentions. Discuss Sector’s meal support capabilities.

Consider need to safeguard all unit and personnel records to the 2nd deck or prepare them to withstand potential flooding.

Make arrangements for delivery of essential supplies (fuel, food, water, ice, etc).

Ensure emergency rations, drinking water, & sleeping cots are available for unit personnel.

Contact Training Center Cape May Comptroller & discuss potential need for FSC, Procurement Unit, and/or Cost Documentation

personnel to report to Sector Delaware Bay IMT.

Refer to D5 storm guidance to determine the specific cost center and FPD project code to be used for all financial obligations

associated with preparation, response, and recovery for the storm

Commence tracking of storm-specific expenditures/burn rate(s) relative to fiscal and travel limitations remaining for FY. Provide

guidance to the staff. Communicate early with the chain of command if overspending is anticipated.

Provide Quarterdeck Watchstander information and/or instructions to address calls from Coast Guard personnel or the public.

Ensure emergency provisions are maintained at maximum level. Galley should be able to provision the STA/ANT Philly, Sector

staff, CGC CLEAT and CGC CAPSTAN for 10 days of operation. Discuss Sector's meal support capabilities for Philadelphia

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Police and Marine units.

Purchase any last minute supplies.

Develop plan to acquire bottled or potable water, post storm, if needed.

Discuss with Response/Prevention 4x4 or GV needs for pre/post storm assessments and recovery operations; develop vehicle

acquisition plan.

Respond to requests for assistance to dependents, including location of shelters. Advise all residents in government leased

housing of their relocation entitlements.


orders.

Conduct walk-through of Sector campus, including tenant units, and secure/store remaining loose gear.


Report status of HURCON actions to department head, SITL, and Deputy.

END

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Preparation for Setting Unit Readiness Condition 3 48 Hours prior to arrival of sustained Tropical Storm Force Winds Department Actions Required Completed

IC Notify Department Heads to execute the Hurricane Condition Checklists. Ensure unit personnel have time to make final home preparations in advance of reporting to pre-storm/post-storm duty. Activate Hurricane IMT as per Annex G. Curtail/cancel/postpone non-hurricane related operations. Ensure staff have evaluated needs for post-storm assessment and recovery, and IMT staffing/personnel availability. Determine need/potential for evacuations of personnel/dependents or units. Ensure all Departments’ Hurricane checklist actions have been completed. Ensure attainment is briefed to Sector Cmdr and message transmitted to D5. Continue daily SMT meetings. Continue participation in D5 MACOM calls.

SCC Notify Stations, ANTs, and Cutters to execute their hurricane plans to attain designated HURCON using standard heavy weather bill

process; follow up with message to sub units. Ensure all Stations, ANTs, and Cutters report back to SCC that they have attained

HURCON, and track reports as they are received. Confirm position and operational status of all station boats, ANT boats, and Cutters.

Brief Response/Prev reps as appropriate.

Maintain a plot of developing storm and keep abreast of the latest weather advisories. Update Command, SMT, and IMT (if

established).

Broadcast Safety Marine Information Broadcasts (SMIB) to warn vessels and other members of the maritime community of the

impending storm. Disseminate official National Weather Service advisories and warnings to maritime community and isolated coastal

areas as necessary and practical.


Maintain situational awareness of offshore fishing fleet volume and location via VMS, and offshore AIS vessels. Capture on SITREP. Update the Sector’s Information Line (215) 271-4900 with updated messages about Hurricane Conditions, evacuation status,


Provide information for SITREP. Evaluate watch schedule; determine need to add personnel and/or support IMT (if/when established). Ensure duty members can report

for duty; consider need for local/on-unit accommodations.

Report status/completion of HURCON checklist actions to SCC Chief and IMT SITL. If requested, send HURCON attainment messages to D5. Provide information for SITREP (if initiated by D5). Determine ability to transfer up to 2 SUCs to IMT for support of story board/display processing.

CPFR Activate and support the stand-up of IMT per Annex G. Help determine whether 24/7 IMT ops will be necessary, and IMT staffing

through landfall.


orders.

Evaluate personnel availability/tasking for post-storm assessment and recovery, and IMT staffing/personnel availability. RFRS: Prepare to support with reserve mobilization, voluntary/involuntary recall solicitations/processing, etc.

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Response Make contact with all department personnel to determine readiness and concerns. Include Reserve and Aux on orders.

Ensure OPS and PSC have begun preparing for future (post storm) ops. Prevention Verify with SCC that all ANTs have attained HURCON, confirm the operational status of all ANT boats and brief Dept Head.

Brief Dept Head regarding relocation of ATON boats. Make contact with all department personnel to determine plans/intentions, readiness and concerns. Include Reserve and Aux on

orders.

Contact ACOE to determine availability of assets following storm passage.

Cancel all marine events.

Report status of HURCON actions to department head and IMT SITL.

Provide input for SITREP, CART, and MACOM calls, as needed. Logistics

Section

Monitor mandatory evacuations ordered within AOR; anticipate possible evacuations and ensure safe haven/TDY site(s) are identified.

If necessary, process evacuation authorization(s) and support evacuees IAW D5 Evacuation Instruction/guidance. If necessary,

request deployment of Personnel Support Team to safe haven/TDY location and/or Sector IMT. Activate Evacuation Coordination

Unit if necessary.

Ensure all vessel and vehicle fuel tanks are maintained at maximum capacity.

Ensure shore units maintain at least 75% fuel supply.

Check condition and operation of generators used for emergency power. Coordinate with Response and Prevention to identify mooring arrangement at Sector for boats and cutters. Designate Vessel Support

Unit Leader if necessary.

Determine need to request/forward deploy DCMS Deployable Support Elements (i.e. Damage Assessment Teams, etc). Reference

DCMS DSE Info Pamphlet and DCMS SUPPLAN 9930-15. Ensure requests are specific, routed via 213RR to D5IMT, and indicated

on SITREP.

Take inventory of galley supplies, store and restock, and increase production by 10% to compensate for incoming crews.

Discuss with the Philadelphia Marine Police and Fire Units their intentions. Discuss Sector’s meal support capabilities.

Consider need to safeguard all unit and personnel records to the 2nd deck or prepare them to withstand potential flooding.

Make arrangements for delivery of essential supplies (fuel, food, water, ice, etc).

Ensure emergency rations, drinking water, & sleeping cots are available for unit personnel. Contact Training Center Cape May Comptroller & discuss potential need for FSC, Procurement Unit, and/or Cost Documentation

personnel to report to Sector Delaware Bay IMT.

Track storm-specific expenditures/burn rate(s) relative to fiscal and travel limitations remaining for FY. Provide guidance to the staff.

Communicate early with the chain of command if overspending is anticipated.


associated with preparation, response, and recovery for the storm.

Commence tracking of storm-specific expenditures/burn rate(s) relative to fiscal and travel limitations remaining for FY. Provide

guidance to the staff. Communicate early with the chain of command if overspending is anticipated.

Provide Quarterdeck Watchstander with information and/or instructions to address calls from Coast Guard personnel or the public. Ensure emergency provisions are maintained at maximum level. Galley should be able to provision the STA/ANT Philly, Sector staff,

CGC CLEAT and CGC CAPSTAN for 10 days of operation. Discuss Sector's meal support capabilities for Philadelphia Police and

Marine units.

Purchase any last minute supplies.

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Develop plan to acquire bottled or potable water, post storm, if needed. Discuss with Response/Prevention 4x4 or GV needs for pre/post storm assessments and recovery operations; develop vehicle

acquisition plan.

In the event of an evacuation, establish and promulgate a dedicated emergency line for evacuating dependents and members. This

phone line will be used to receive information and report status until a PST is established.

Respond to requests for assistance to dependents, including location of shelters. Advise all residents in government leased housing of

their relocation entitlements.


orders.

Conduct walk-through of Sector campus, including tenant units, and secure/store remaining loose gear.


Report status of HURCON actions to department head and IMT SITL. Port Ops

Branch Execute Port Hurricane Contingency Plan; liaise, coordinate with all industry interests, track and report progress. Continue execution of risk-based plan and resourcing for port assessments; consider tactics meeting. Designate a Port Assessment

Group Supervisor (dedicated to this job). Determine 96-hour personnel/resource projections and assignments.

Host a Port Coordination Conference Call. Identify/project personnel/equipment support requirements for post-storm Assessment & Recovery Phase, and anticipated long-term

requirements. Coordinate with Logistics and Command to finalize Request for Forces (213RR) documentation and/or AD/Reserve

mobilization documentation. Identify anticipated/pending RFFs in unit SITREP.

Make recommendation to COTP on elevating Port Condition; execute Port Hurricane Contingency Plan as appropriate.

Send MSIB for applicable Port Conditions (Xray, Yankee, Zulu). Prepare Port Safety Zones and/or COTP Orders as appropriate. Collect remaining in-port checklists, MTSRU facility info sheets, and discrepancies/deviations communicated to CG by

facilities/vessels relative to their checklists.

Determine personnel support requirements and dedicate personnel to port assessments and MTSRU. Continue tracking of 48-hour commercial vessel/port status/outlook using template (Annex F). Begin establishing and reporting on

offshore and remaining-in-port queue.

Contact MTSRU Coordination Team (via AWS) and set up a pre-storm conference call.

Update and maintain CART and Homeport as needed. Collect Remaining In-Port checklists, MTSRU facility info sheets, and any discrepancies/deviations communicated to CG by industry

relative to their execution of Port Hurricane Contingency Plan.

Communicate with SITL and provide information for input into the unit SITREP (ensure notable info from MTS 209/CART Executive

Summary is captured on unit 209H SITREP).

Operations

Section

Hold conference call(s) with RESL for Asset Mgmt, STAs/Cutters & ANTs to discuss storm preps, future plans, safe haven

considerations, and logistical needs. Ensure outstanding casualties / maintenance periods etc that may affect the operational limits,

response posture, or ability to sortie to safe havens, are captured. Provide emergency assistance as necessary. Include EO if necessary.

Prepare recommendation regarding relocation plans for boats and cutters, and initiate actions for evasion at sea or transit to safe

havens for all boats and cutters identified for safe haven. The decision to proceed to sea should be made no later than condition 3. If

boats or cutters plan to transit to Sector Baltimore or Sector NY AORs, notify those units. Coordinate with RESL for Asset Mgmt.

Place all cutters in B-2 status. Vessels in CHARLIE status, other than shipyard availability, commence action to attain B-2 status.

Receive report of estimated time for reaching BRAVO-2 and any specific limitations.


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Verify with SCC that all stations and cutters have attained HURCON. Provide information for input for the SITREP and MACOM calls. Report status of HURCON actions to department head and IMT SITL. Determine personnel support requirements and dedicate personnel to port assessments and MTSRU.

Ensure vessels in shipyard availability make preps for protection; document status on tracker/SITREP as appropriate.

Develop organization and staffing requirements/assignments for post-storm response.

Support Port Ops Branch, and Port Assessments, as needed.

Ensure adequate staffing of MER Group for pre/post response. Planning

Section Make contact with D5 CAT to determine battle rhythms, additional guidance, and transmittal process for SITREPs, etc.

Complete SITREP per battle rhythm.

Prepare Command for MACOM calls.

Develop Meeting/Deliverable Schedule (ICS 230) for key internal/external meetings, conference calls, and deliverable deadlines.

Maintain situation/status board and/or GIS display. Maximize situational awareness with regular interaction with other sections.

Track/source resource requests from Operations.

Maintain close coordination with MTSRU.

Track status of RFFs submitted to D5, and personnel deployed in field.

Maintain Boat/Cutter asset tracker supplemental (Annex E).

Track HURCON checklist completion from all depts./units.

Send HURCON attainment message to D5. Liaison Maintain comms with Agency Reps and/or State EOCs. Participate on State EOC weather calls; collect and disseminate key info.

Establish comms with Auxiliary D5NR POC for Aux support and post storm accountability. Maintain contact with U.S. DOT Maritime Administration (MARAD) POC on any change to the port condition that may impact or

close the port for potential MOL.

Primary: Amanda Rutherford, [email protected]; 202-366-1332(o), 202-595-4657 (c) Secondary: Capt Jeffery Flumignan, [email protected]

Safety Monitor pre-storm field operations and provide safety messages/support as needed.

Prepare Medical Plan/Safety Plan for post-storm response. PIO Coordinate with PADET and/or D5 to develop (or remain abreast of) pre-hurricane press releases, messaging, or opportunities to

cover/promote Coast Guard preps and operations.

END



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IC Notify Department Heads to execute the Hurricane Condition Checklists. Ensure staff have evaluated needs for post-storm assessment and recovery, and IMT staffing/personnel availability. Determine with OPS, PSC and LSC IMT/SCC staffing through landfall; ensure adequate support of members remaining onboard. Release non-essential and personnel not on IMT/SCC duty. Ensure personnel assignments/schedules have been produced and relayed

to applicable personnel.

Determine need/potential for evacuations of personnel/dependents or units. Ensure all Departments’ Hurricane checklist actions have been completed. Ensure attainment is briefed to Sector Cmdr and message transmitted to D5. Continue daily SMT meetings. Continue participation in D5 MACOM calls.





Evaluate need/potential to COOP.

Maintain a plot of developing storm and keep abreast of the latest weather advisories. Maintain direct comms with IMT SITL. Broadcast Safety Marine Information Broadcasts (SMIB) to warn vessels and other members of the maritime community of the




Maintain situational awareness of offshore fishing fleet volume and location via VMS, and offshore AIS vessels. Capture on SITREP. Update the Sector’s Information Line (215) 271-4900 with updated messages about Hurricane Conditions, evacuation status,


Evaluate watch staffing during landfall and need for watchstanders to report to unit in advance of watch to avoid dangerous commutes. Report status/completion of HURCON checklist actions to SCC Chief and IMT SITL. If requested, send HURCON attainment messages to D5. Provide information for SITREP.

CPFR Evaluate personnel availability/tasking for post-storm assessment and recovery, and IMT staffing/personnel availability. Support with reserve mobilization, voluntary/involuntary recall solicitations/processing, etc.

Response Verify with SCC that all stations and cutters have attained HURCON.

Ensure OPS and PSC are prepared for future (post storm) ops. Prevention Verify with SCC that all ANTs have attained HURCON, confirm the operational status of all ANT boats and brief Dept Head.

Provide information for input into the SITREP.


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Section




Unit if necessary.









Designate Accountability Officer/unit and anticipate post-storm requirements for Order to Account.



Evaluate watch section needs/staffing through landfall. Port Ops

Branch Execute Port Hurricane Contingency Plan; liaise, coordinate with all industry interests, track and report progress.

Make recommendation to COTP on elevating Port Condition; execute Port Hurricane Contingency Plan as appropriate. Send MSIB for applicable Port Conditions (Xray, Yankee, Zulu). Prepare Port Safety Zones and/or COTP Orders as appropriate. Continue tracking of 48-hour commercial vessel/port status/outlook using template (Annex F). Begin establishing and reporting on


Update and maintain CART and Homeport as needed.

Conduct MTSRU Coordination Team conference call.

Provide information for input into the unit SITREP. Communicate with SITL (once established) and provide information for input into the unit SITREP (ensure notable info from MTS

209/CART Executive Summary is captured on unit 209H SITREP).

Evaluate staffing requirements through landfall.

Prepare for post storm operations per the Port Recovery Plan. Anticipate shifting to MTSRU under Planning for post-storm response. Operations

Section

Hold conference call(s) with RESL for Asset Mgmt, STAs/Cutters & ANTs to discuss storm preps, future plans, safe haven

considerations, and logistical needs. Ensure outstanding casualties / maintenance periods etc that may affect the operational limits,

response posture, or ability to sortie to safe havens, are captured. Provide emergency assistance as necessary. Include EO if necessary.

Evaluate cutter status for response/SAR coverage.

Determine timing for post storm initial response to commence.

Ensure RFFs for post-storm air/cutter resources have been completed and sent to D5.

Determine organization and staffing/assignments for post storm assessments and response as per Annex H. Planning

Section Maintain contact with D5 CAT.


Prepare Command for MACOM calls.

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Maintain Boat/Cutter asset tracker supplemental (Annex E). Coordinate with OPS to determine organization, staffing/assignments and timing for post storm initial response to commence as per

Annex H.

Track HURCON checklist completion from all depts./units.


Determine Liaison and AREP staffing needs/assignments for next 72-96 hours.

Maintain comms with Auxiliary D5NR POC for Aux support and post storm accountability. Maintain contact with U.S. DOT Maritime Administration (MARAD) POC on any change to the port condition that may impact or


Primary: John Kennedy: 202-366-0706; [email protected] Secondary: Capt Jeffery Flumignan, [email protected]




END


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IC Notify Department Heads to execute the Hurricane Condition Checklists. Continue participation in D5 MACOM calls. Determine timing to commence post storm initial response and port assessments. Ensure resources/staffing are in place and staged to

commence operations.

Maintain watches as necessary for SCC and IMT. Ensure all Departments’ Hurricane checklist actions have been completed. Ensure attainment is briefed to Sector Cmdr and message transmitted to D5.





Maintain a plot of developing storm and keep abreast of the latest weather advisories. Maintain direct comms with IMT SITL. Broadcast Safety Marine Information Broadcasts (SMIB) to warn vessels and other members of the maritime community of the



Update the Sector’s Information Line (215) 271-4900 with updated messages about Hurricane Conditions, evacuation status,


Evaluate watch staffing during landfall and need for watchstanders to report to unit in advance of watch to avoid dangerous commutes. Report status/completion of HURCON checklist actions to SCC Chief and IMT SITL. If requested, send HURCON attainment messages to D5. Provide information for SITREP. Support with reserve mobilization, voluntary/involuntary recall solicitations/processing, etc.

Response Verify with SCC that all stations and cutters have attained HURCON.


Report status of HURCON actions to department head and IMT SITL. Prevention Verify with SCC that all ANTs have attained HURCON, confirm the operational status of all ANT boats and brief Dept Head.

Provide information for input into the SITREP.



Section




Unit if necessary.



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Evaluate watch section needs/staffing through landfall. Port Ops

Branch Make recommendation to COTP on elevating Port Condition; execute Port Hurricane Contingency Plan as appropriate. Send MSIB for applicable Port Conditions (Xray, Yankee, Zulu). Prepare Port Safety Zones and/or COTP Orders as appropriate. Continue tracking of 48-hour commercial vessel/port status/outlook using template (Annex F). Begin establishing and reporting on


Update and maintain CART and Homeport as needed. Communicate with SITL (once established) and provide information for input into the unit SITREP (ensure notable info from MTS

209/CART Executive Summary is captured on unit 209H SITREP).

Maintain comms with SITL and/or SCC to report any hazards to the Marine Transportation System infrastructures. (ATON

discrepancies, facilities, marinas, pollution, vessels, bridges, etc).

Evaluate staffing requirements through landfall.

Prepare for post storm operations per the Port Recovery Plan. Anticipate shifting to MTSRU under Planning for post-storm response.

Prepare to activate WWM Group under Operations for post storm initial response. Operations

Section

If necessary, hold final pre-storm conference call with RESL for Asset Mgmt, STAs/Cutters & ANTs to discuss storm preps, future

plans, safe haven considerations, and logistical needs. Ensure outstanding casualties / maintenance periods etc that may affect the

operational limits, response posture, or ability to sortie to safe havens, are captured. Provide emergency assistance as necessary.

Include EO if necessary.

Evaluate cutter status for response/SAR coverage.

Determine timing for post storm initial response to commence.

Determine organization and staffing/assignments for post storm assessments and response as per Annex H. Planning

Section Maintain contact with D5 CAT.






Maintain Boat/Cutter asset tracker supplemental (Annex E).

Track HURCON checklist completion from all depts/units.


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Determine Liaison and AREP staffing needs/assignments for next 72 hours.

Maintain comms with Auxiliary D5NR POC for Aux support and post storm accountability. Maintain contact with U.S. DOT Maritime Administration (MARAD) POC on any change to the port condition that may impact or


Primary: Amanda Rutherford, [email protected]; 202-366-1332(o), 202-595-4657 (c) Secondary: Capt Jeffery Flumignan, [email protected]




END



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Post Storm Condition

IC Commence initial response operations to assess impacts throughout AOR.

Commence initial response operations to assess the status of the port and resume flow of maritime commerce. Initial assessment

priorities include the channel, anchorages, Category 1 and Stakeholder Essential ATON, hazards to navigation, bridges, and facilities.

Commence accountability of Sector and sub unit personnel via the Sector COR. Ensure all Sector members have adequate safe

shelter, food and water.

Coordinate efforts with other Coast Guard units, and federal/state partners, as needed, to save lives and prevent further damage to

property.

Assess Coast Guard readiness to render assistance to federal, state, and local authorities, based on demand signal. Obtain report of damage to Coast Guard facilities or assets. Assess unit readiness to support surge staffing requirements elsewhere. Request TACON of D5 asset(s) if necessary for response operations. Maintain communications with the chain of command. Communicate with agency heads, elected officials, etc as needed. PEPSE?? Evaluate vessel queue and receive initial assessment from MTSRU/PSC.

ICS Section

Chiefs

Muster or contact all personnel and begin implementation of post-storm initial response operations. Prepare to commence Planning P

if longer-term recovery operations are anticipated.

SCC Assess impact to all communications and make report to SITL and IC.

Monitor MDA and emergency reporting systems/databases; maintain close coordination with the IMT SITL for information sharing.

Assess any impact to watch schedule.

Coordinate SAR response as needed. Logistics

Section Support Operations.

Conduct full personnel accountability. Work with LOFR and/or Aux D5NR to determine status of Auxiliary accountability. Monitor/track the orderly return of Coast Guard evacuees; monitor messages from federal, state and local authorities. Work with D5

CAT to terminate authorized evacuation per D5 Evacuation Instruction when appropriate.

Determine and report on all damages to Coast Guard property and equipment, and any requests for resources to effect repairs within 12

hours of storm passage.

Maintain communications with field divisions. Respond to requests for Logistics assistance from Coast Guard units; request/coordinate with Damage Assessment Teams or additional

Deployable Support Elements.

Support ground/vessel operations for initial/future operations.

Assess impacts to armories, comms/IT systems, and other critical structures/systems.

Compile/complete communications plan for initial response. Ensure field teams have adequate comms capabilities. Port Ops

Branch

Conduct port, waterway, and marina assessments to determine extent of damage/impact to the deep draft channel, anchorages, bridges,

ATON, facilities, marinas, shoreline, and inlets. Prioritize operations, with a focus on re-opening the port. Utilize IMD Port

Assessment/Marina Assessment patrol zone binder; ensure teams maintain regular comms with Group Supervisor and/or SITL.

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Coordinate priority list with Operations Section Chief to survey AOR for ATON, SAR, and damage. Ensure photos/videos are taken

of affected area.

Coordinate with ACOE, and ANTs to obtain info on channel surveys, obstructions, or shoaling. Pass info to SITL. Coordinate with OSC to identify resources to assist with assessments of waterways and ATON verifications. Station boats and cutters

deployed to safe havens should conduct port/ATON assessments on return to homeport.

Coordinate with OSC if CG helo will be used for AOR overflight(s). Coordinate with ANTs to supply ride-along for overflights;

coordinate pick-up location and tasking with Air Sta once helo is tasked/scheduled by D5.

Draft and release MSIB, as appropriate.

Make recommendation to COTP on status of port, and required actions/timeline needed to re-open.

Review all new vessel arrivals with MTSRU if channel restrictions are in place. Operations

Section Initiate initial response to conduct port/waterway/marina assessments, and respond to MER/SAR operations.

Evaluate size/extent of impact; develop priorities/recommendations and report to IC; task ops personnel accordingly

Coordinate with unit CO/OICs to evaluate timeline for returning assets to homeports.

Participate in Planning P to develop IAP for first operational period beyond initial response for prolonged response/recovery effort. Planning

Section Draft and send post-storm 209H SITREP to D5; confirm deadline for first post-storm SITREP with D5 CAT.

Track status of all Coast Guard assets; anticipate assets initiating return to homeport or sorties for initial response operations.

Send message to units directing them to assume post-storm condition/condition 4 (when appropriate). Provide status of all vessels, units, injuries to CG personnel, damage reports, port/waterway/ATON impacts, requests for CG

resources, etc.

Prepare information/messaging for IC for post-storm MACOM call. Transition MTSRU to Planning Section. Collect facility and commercial vessel status reports; update CART/Homeport. Execute Port

Recovery/MTSRU Plan; report status of MTS and make recommendations to IC as per SOP.

Participate in Planning P to develop IAP for first operational period beyond initial response for prolonged response/recovery effort. Liaison Maintain communications with State EOCs; dispatch additional Agency Reps if needed. Monitor and report on key information

received from State EOCs or other nodes regarding impacts, evacuations, street/bridge closures, etc.

Report all requests for and action taken regarding disaster relief assistance. Safety Participate in planning process to promulgate safety plans/information, as needed.

Assess staffing requirements for Safety Officer position and request reinforcements if needed. PIO Coordinate with Liaison Officer.

Make contact with D5(de) and/or PADET to coordinate press releases, messaging, or coverage of Coast Guard response operations.

VERSION DATE


AUTHORITY CPFR

ISSUING AUTHORITY

CAPT S. E. Anderson

PAGE 21

Additional Resources, Applications, and Contacts Referenced in Checklists Sector Conference Line 866-710-3702, Leader Code 22164212, Participant Code 58278955

Sector Del Bay Severe Wx Information Line (215) 271-4900

Sector Del Bay Severe Wx Portal Site http://cglink.uscg.mil/fd5df7a4

D5 IMT Portal https://cg.portal.uscg.mil/units/d5/district-five-incident-management-

branch/SitePages/Home.aspx

LANT IMT Portal http://cglink.uscg.mil/807fc9f9

Maritime Exchange

Darleen Michalak (Website Coordinator)

[email protected], [email protected], (215) 925-2615.

MARAD (Amanda Rutherford) [email protected]; 202-366-1332(o), 202-595-4657 (c)

DEMA 302-659-3362

Conference Line: 800-220-9875, Participant Code: 84078081, PIN 785824)

DEMA Ops email address: [email protected] (live 24/7 upon activation)

NJOEM/EOC: 609-963-6900, ext 6834 or 6951, [email protected] / [email protected]

PEMA 717-651-2001; [email protected]

Philly EOC 215-685-4710; [email protected]

FEMA Region 3 RRCC 215-931-5757; [email protected]

IMSS imss.iapsoftware.com

DOL 4 Contingency Logistics https://cg.portal.uscg.mil/units/dol/dol-4

C4ITSC Deployable Comms & Requests Portal https://cg.portal.uscg.mil/units/c4itsc/C4IT-DeployableComms-ServiceCatalog/ Use this to Install Adobe Connect onto CG

computer if necessary

http://www.adobe.com/go/ConnectAppStandaloneSetup

Save the ConnectAppSetup.exe installer to your desktop.

Ignore the “This type of file could harm your computer” message given at the

download prompt. (this is a generic warning)

The download source shall be download.adobe.com

Launch the Adobe Connect Installer and click the Install button. The application will

install, placing an Adobe Connect shortcut on your desktop if the option is selected.

HURREVAC https://hvx.hurrevac.com HURREVAC POCs

D5

Software/accounts:

Tracy Ferguson

[email protected]

http://cglink.uscg.mil/fd5df7a4



http://cglink.uscg.mil/807fc9f9






https://cg.portal.uscg.mil/units/c4itsc/C4IT-DeployableComms-ServiceCatalog

http://www.adobe.com/go/ConnectAppStandaloneSetup

https://hvx.hurrevac.com/


Version: May 2018 Pre-Hurricane Combined 202/202A/202B (Default) Annex B 1. Priorities:

Effective use of all resources, through risk-based decision making, to enhance safety of life, and safety/security of the port and CG

units.

Protection and mitigation of the environment/environmental threats.

Preparation to restore the AOR’s maritime surroundings, the MTS, and core CG capabilities to fully operational posture as safely

and quickly as possible.

Maintain public confidence.

Regular engagement with internal/external stakeholders.

2. Objective(s) [A] Provide for safety and welfare of team Coast Guard; keep the workforce informed. (O)

[ ] If necessary, initiate and manage evacuations. (M)

[ ] Prepare Sector and sub units to support personnel remaining onboard. (O)

[B] Avoid or minimize damage and security threats to CG units and government property/equipment. (O)

[C] Execute the Port Hurricane Contingency Plan; track progress and decision making. (O)

[D] Ensure that unsafe conditions or environmental/security threats in the port are identified and mitigated. (O)

[ ] Ensure proper security screening of inbound vessels. (M)

[E] ID/mitigate impacts to the MTS, and ensure MTS Recovery and port reopening to commerce as safely and quickly as possible. (O)

[F] Maintain readiness for essential Coast Guard functions for as long as possible prior to landfall, and make preparations to expedite

restoration as soon as possible post-storm. (O)

[ ] Conduct relief and response operations as capabilities allow. (O)

[ ] Anticipate and mobilize resources to execute pre and post-storm operations; address gaps/shortfalls early. (O)

[G] Implement suitable and sustainable IC structure to manage event. (M)

[H] Maintain up to date situational awareness of storm information, impacts, and port operations. (M)

[I] Ensure regular/effective internal/external communications with stakeholders. (M)

[ ] Keep chain of command informed. (M)

[ ] Ensure coordinated public outreach to promote preps, safety, and Coast Guard operations. (M)

[ ] Facilitate proactive and regular communications with emergency management partners. (M)

3. Critical Information Requirements.

Attainment/setting of HURCON/PORTCON.

Death or injury of CG personnel or dependents.

Major change in trajectory or condition of storm.

Damage to CG property.

Evacuation of CG unit.

Mandatory evacuation ordered by municipal authorities in AOR.

Elevated Port Condition ordered.

Degradation of CG STA response posture. (SAR CON/ Resources)

Groundings, sinking, bridge strike, fire, collision or major marine casualty.

Reduction in ops, or closure of refinery.

Media report critical of CG.

Request by State or County EOC or FEMA to support with CG liaison.

Relocation of CG boats or cutters for safe haven.

Storm related SAR or oil or HAZMAT spill in excess of 500 gallons.

Navigational hazard impacting commercial shipping.

Impacts to Maritime Critical Infrastructure or Key Resources.

"Push Resources" (i.e. damage assessment teams) sent to Sector AOR.

Degradation of CG comms/Rescue 21.

CG personnel unaccounted for after order to account.

Significant damage to port infrastructure, facility, or other notable land-side impact in AOR.

Request to deploy sector resources elsewhere in support of D5 or other sector.

CG personnel dislocation.

Security threat to any facility or vessel, civil disturbance, or National Security concern.

Force Majeure request.

ICS-209-CG INCIDENT STATUS SUMMARY Page 1 of 4 (REV 04/18)

1. Event Name and Type (Unit Name) Hurricane XXXX (Sector DB)

2. Operational Period (Date / Time) From : HHmmQ DDMMMYY To: HHmmQ DDMMMYY

INCIDENT STATUS SUMMARY ICS 209H

3. Executive Summary (Note: this block follows the MACOM conference call agenda). Personnel Status/Issues: Ongoing/Pending Operations in AOR: Mission Readiness/SAR/COOP/Security Status: Status of Assets: Evacuation and Safe Havens: Liaison Status: Critical Infrastructure Issues: Resource Gaps/RFFs: Public Affairs: MTSRU/Port Status/Condition: Future Plans: Other: 4. Current Situation: Security Readiness/Concerns:

5. Sub Unit Summaries (as applicable): Mission Readiness/Continuity of Operations: Request for Forces to/From CG: Status of Coast Guard Personnel (Evacuations – State Directed & CG Evacuation Orders): Major Resource/Operational Gaps: Inter-Governmental Affairs (Federal, State, & Local Agencies): External Affairs (Public & Media): Other Significant Events: 6. Command Priorities:


Command Objectives: 7. Commander’s Assessment (Future Outlook / Highest Risks / Goals / Needs / Issues):

8. Weather Forecast:

9. Personnel Accountability as of: HHmmQ DDMMMYY CGPAAS Report Attached

Personnel Categories Total Affected

Accounted For

% Accounted

For Safe &

Displaced Not Safe &

Not Displaced Not Safe & Displaced

Active Duty Dependents of Active Duty Employees (Civilians) Dependents of Employees (Civilians) Reserve Personnel (AT/ADT/ADSW/MOB) Dependents of Reserve Personnel SELRES/Drilling Reserves Dependents of SELRES/Drilling Reserves Total Notes:

10. CG Members mobilized in response to event, as of: HHmmQ DDMMMYY Officers (Active Duty) Enlisted (Active Duty) Civilian Officers (Reserve) Enlisted (Reserve) CG Auxiliary Notes: 11. Port Status: As of HHmmQ DDMMMYY CART Report Attached

Port Name PORTCON Comments or Exceptions C&D Canal (Del River to MD border)

DE Coast & DE ICW NJ Coast & NJ ICW Delaware Bay Delaware River (C&D Canal to Trenton NJ)

12. Summary of Impacts to the Marine Transportation System: Significant Waterway/ATON Status (i.e. bridges, closures, restrictions): Industry Coordination: Pending Critical Resource Requests: SUMMARY OF IMPACTS # of ships diverted to another port. # of inbound ships holding at sea or anchored offshore. # of ships remaining in port.

13. Unit Status FPCON Status

HURCON Readiness as of HHmmQ DDMMMYY MARSEC Level

SECTOR Delaware Bay CGC CAPSTAN CGC CLEAT


CGC CROCODILE CGC IBIS CGC SHEARWATER STA Atlantic City

STA Great Egg (SM) STA Barnegat Light

STA Beach Haven (SM) STA Cape May

STA Fortesque (SM) STA Townsend Inlet (SM)

STA Indian River Inlet STA Roosevelt Inlet (SM)

STA Manasquan Inlet STA Shark River (SM)

STA Philadelphia STA Salem (SM)

ANT Cape May ANT Philadelphia MSD Lewes SFO Atlantic City 14. Unit Operations Status Actions / Intentions / Damage / Impacts Sector Delaware Bay CGC CAPSTAN CGC CLEAT CGC CROCODILE CGC IBIS CGC SHEARWATER STA Atlantic City

STA Great Egg (SM) STA Barnegat Light

STA Beach Haven (SM) STA Cape May

STA Fortesque (SM) STA Townsend Inlet (SM)

STA Indian River Inlet STA Roosevelt Inlet (SM)

STA Manasquan Inlet STA Shark River (SM)

STA Philadelphia STA Salem (SM)

ANT Cape May ANT Philadelphia MSD Lewes SFO Atlantic City 15. Communications (significant damage and/or impact):

16. Logistics/Mission Support (local support from CG bases/DOL units, current or anticipated, etc.): 17. Additional Comments: 18. Prepared by:

Date/Time Prepared: HHmmQ DDMMMYY


ICS-209H-CG Form Instructions and Amplifying Information

Text Colors - Blue: New Info since last report; Black: Info was previously reported but is still relevant. Block 3 Executive Summary: Bottom Line Up Front summary of overarching operations in area of responsibility. Block 4 Current Situation: Summary of current situation and mission critical operations from all units and sub-units in area of responsibility. Block 5 Unit Summaries: Detailed summary of unit(s) status in Sector AOR(s), Mission Readiness/Continuity of Operations, Request for Forces status, Status of Coast Guard Personnel (i.e. evacuations), Major Resource/Operational Gaps, Inter-Governmental Affairs, External Affairs, Other Significant Events. Block 6 Command Priorities & Objectives: Overarching command priorities and objectives from unit submitting ICS-209. Block 7 Commander’s Assessment: Future outlook, highest risk, goals, needs, issues, and direction provided to subunits. Block 8 Weather Forecast: Self-explanatory. Block 9 Personnel Accountability: Provide CG PAAS list personnel accountability and attach a Unit CGPAAS Report to ICS-209. Block 10 CG Members Mobilized: Coast Guard members mobilized (on orders) for incident. This would include Active Duty and Civilian members from outside the unit, reservists drilling or brought onto active duty for the incident, and/or Coast Guard Auxiliarists on orders. Block 11 Port Status: Summary of impacts to the maritime transportation system, include Intracoastal waterway when applicable. Attach CART Summary Report from your unit to the ICS-209. Block 12 Summary of Impacts to MTS: Provide amplifying information regarding significant waterway and ATON statuses such as closures or restrictions. Also include impacts or damage to bridges or other critical maritime infrastructure. Notable coordination with industry, and pending critical resource requests to support MTS recovery. Include number of ships diverted to another port, number of inbound ships holding at sea or anchored offshore, and number of ships remaining in port. Block 13 Unit Status: List FPCON Status (A/B/C/D), HURCON Status (V, IV, III, II, I), and MARSEC Level (1, 2, 3) Block 14 Unit Operations: Use this space for amplifying impacts to operations such as safe haven relocation, CG infrastructure/asset damage, or impacts to unit operational status. Include own unit, all sub-units, and cutters under TACON of your unit. All subunits for D5 Sectors are listed. Delete those not applicable to your unit. Block 15 Communications: Significant damage or impact to communications capabilities. Block 16 Logistics/Mission Support: Current logistical support provided by Bases or other mission support units and/or anticipated logistical support needs. Block 17 Additional Comments: Use this space any additional information not previously mentioned.

ANNEX D

4/26/2017

D5 MACOM Telephone Conference Agenda

Hurricane _______________________________

Phone: 866-745-0877, Passcode: 6917898#

Opening: • Please place phones on mute, not hold, when not speaking • Roll-Call • Welcome by D5 Commander/Chief of Staff • Current Situation: Wx update

MACOM Update/Reports from South to North

• Personnel Status/Issues • Mission Readiness/SAR/COOP Status • Status of Assets • Evacuation and Safe Havens • Liaison Status • Critical Infrastructure Issues • Resource Gaps/RFFs • Public Affairs • MTSRU/Port Status/Condition • Future Plans • Other

D5:

• D5 prep/actions Example: HURCON III checklist items considered; SITU stood up; cutter repositioned; FEMA Liaisons, CART event status; evac orders

Post-Storm Reports: CG Asset/Infrastructure/Facility Damage: Significant Port Impacts: Other damage (affecting CG missions): D5 Commander: • Review of Commander's objectives / guidance Closing/Future Plans:

Roll-Call / Briefing

___ Sec NC

___A/S E-City

___Base E-City

___ATTC

___Sec HR

___Base Portsmouth

___TRACEN Yorktown

___Sec MD-NCR

___Base NCR

___Sec DB

___A/S A-City

___TRACEN Cape May

___Aux North

___Aux South

___DOL

___CEU Cleveland

Others:

___

___

___

___

___

1. Incident Name

2. Updated (Date / Time)

Asset Accountability Tracker

(209H Supplement)

ANNEX E

3. SDB Asset Storm Evasion Summary

STA Philadelphia Status: Homeport U/W Safe Haven

STA SM Salem Closed / severe wx Moored Trailered En Route Moored Trailered

29280

29281

29282

29283

29284

279521 (AUX UTL)

Comments:

STA Manasquan Inlet Status: Homeport U/W Safe Haven

STA SM Shark River Moored Trailered En Route Moored Trailered

29290

29291

47263

47270

Comments:

STA Barnegat Light Status: Homeport U/W Safe Haven

STA SM Beach Haven Moored Trailered En Route Moored Trailered

24516

29287

47227

47314

47238

Comments:

STA Atlantic City Status: Homeport U/W Safe Haven

STA SM Great Egg Moored Trailered En Route Moored Trailered

29288

29289

47269

47307

279535 (AUX UTL)

Comments:

STA Cape May Status:

STA SM Fortescue Homeport U/W Safe Haven

STA SM Townsend Inlet Moored Trailered En Route Moored Trailered

29285

29286

29292

29293

45665

45677

Comments:

Continued

Asset Accountability Tracker

(209H Supplement)

2

STA Indian River Status: Homeport U/W Safe Haven

STA SM Roosevelt Inlet Moored Trailered En Route Moored Trailered

24517

24527

47246

47311

Comments:

ANT Philadelphia Homeport U/W Safe Haven

Status: Moored Trailered En Route Moored Trailered

20115

26159

Comments:

ANT Cape May Homeport U/W Safe Haven

Status: Moored Trailered En Route Moored Trailered

26153

26167

49407

Comments:

CUTTERS IPHP U/W Safe Haven

CGC CAPSTAN

CGC CLEAT

CGC CROCODILE

CGC IBIS

CGC SHEARWATER

CGC WILLIAM TATE

CGC Rollin Fritch

CGC Lawrence Lawson

VISITING CUTTER

Additional information:

96 Hour Hurricane Vessel Tracker

Last Updated: MM-DD-YY 0:00

Vessel Name Primary VIN Flag Type Port Facility Status ETA ETD Gross Tonnage Received Report Remaining in Port Heavy Weather Prep at Anchorage/Anchorage

F/D Agent

Hurricane Domestic Fleet of Responsibility Tracker

Domestic Vessels Type MSIB Received Comments

Hurricane Facility Tracker

Facility Type MSIB Received CommentsAdvanSix Resins & ChemicalsAtlantic CapeAutoportAxeon RefiningBlue KnightBuckeye Terminal PensaukenCape May FerryChiquita, N.A.Citro SucoCold Spring FishContandaCrowley American/ Liner ServicesDel City RefiningDelaware Storage and PipelineDependable Distribution ServicesDiamond StateDoleEco EnergyEddystone Rail CompanyExelon CroydonExelon EddystoneGloucester TerminalGreenwich TerminalInterstate PipelineKindermorgan (FH)Kindermorgan PhiladelphiaLunds FisheriesMagellanMeenan OilMid Atlantic ShippingMonroe EnergyNational GypsumOceanport Paulsboro Port Management LLCPaulsboro RefiningPBF Logistics- PaulsboroPBF Logistics- PhiladelphiaPenn TerminalsPenn WarehousingPhiladelphia Energy SolutionsPhilly ShipyardPoint Pleasant PackingPQ CorpRhoads IndustriesRiverside ConstructionSouth Jersey Port CorporationSouthport DistributionSunoco Ft. Mifflin/Hog IslandSunoco Logistics Eagle PointSunoco Logistics Marcus HookTioga Marine TerminalVeoliaViking VillageWaste Management MarineVane Brothers Company

Hurricane Vessel Agent Tracker

Vessel Agents MSIB ReceivedA. WILLARD IVERSALLIED INTERNATIONALATLANTIC SHIP AGENCYBIEHL & CO.CAPES SHIPPINGCROWLEYGAC SHIPPING (RICE UNRUH REYNOLDS)GENERAL STEAMSHIPGM RICHARDS--PAGULF HARBOR SHIPPINGINCHCAPE SHIPPINGPAT CONNORK3 MARITIMEKEYSTONE SHIPPING CO.MORAN SHIPPINGNEW ENGLAND SHIPPINGNew England Steamship Agents, IncNORTH AMERICAN GENERAL AGENTS (NAGA)NORTH AMERICAN SEATRADENORTON LILLYRUGGIERO & OGLESANDPIPER INTERNATIONALT. F. MARINET. PARKER HOST (Delaware)T. PARKER HOST (PA)TERMINAL SHIPPINGTRANS-ATLANTICWEAVER MARINEWIGHTMAN SHIPPINGWILHELMSEN SHIP SERVICE

Version: May 2018 DEFAULT SECTOR HURRICANE ORGANIZATION (pre-storm) ANNEX G

PIO Incident Commander

Deputy

SAFETY OFFICER

LIAISON OFFICER

PEMA AREP DEMA AREP NJOEM AREP

PLANNING SECTION CHIEF

SERVICE BRANCH DIRECTOR

FINANCE/ADMIN SECTION CHIEF

SITUATION UNIT

LEADER

RESOURCES UNIT LEADER

PORT OPS

MTS GROUP

Command Center SMC

PORT OPS BRANCH

DIRECTOR

FOOD UNIT

LEADER

LOGISTICS SECTION CHIEF

MER GROUP

PORT

ASSESSMENT GROUP

OPS SECTION CHIEF

SUPPORT BRANCH DIRECTOR

BASE SECURITY MANAGER

VESSEL SUPPORT UNIT LEADER

SUPPLY UNIT LEADER

GROUND SUPPORT

UNIT LEADER (GV Coordinator)

FACILITIES UNIT LEADER /

(OOD)

Port Assessment

Team 1

Port

Assessment Team 2

VESSEL SECURITY

GROUP SITREP

PROCESSOR

EVACUATION COORDINATION

UNIT

Port

Assessment Team 3-7

Asst RESL for BOAT/CUTTER

MGMT

Activate at HURCON 4.

(Minimum 4: WWM Chief/PO, Port Recovery

Specialist, VDO-qual’d PO (PSC), and FI-qual’d PO

(CART/info processer)

Execute, track, and report on Port Hurricane

Contingency Plan

Draft and send MSIBs

Maintain CART, HOMEPORT, and

Vessel/Facility/Agent Tracker (see Annex F template)

Work with Port Ops Branch Dir to make

recommendations on Port Condition

Track 48-96 hour vessel status/outlook

Receive/vet remaining in port checklists, MSIB

receipts, and “report back” info from facilities/industry.

Communicate with Port Coord Cmte, Pilots, Exchange,

ACOE (C&D Canal), etc.

Work with SPV and Deep Draft Section Chiefs to

determine impacts/collect info for those fleets of

responsibility.

Track impacts/statuses of bridges.

Evaluate/cancel marine events.

Maintain 2-way comms with SITL and SITREP

processor.

Version: May 2018

DEFAULT SECTOR HURRICANE ORGANIZATION (post-storm, scalable by severity/potential impact)

ANNEX H

INCIDENT COMMAND

PIO

IC

Deputy

SAFETY OFFICER

LIAISON OFFICER

PEMA AREP DEMA AREP

NJOEM AREP

PLANNING SECTION CHIEF

SERVICE BRANCH DIRECTOR

FINANCE/ADMIN SECTION CHIEF

SITUATION UNIT LEADER

RESOURCES UNIT LEADER

MEDICAL UNIT LEADER

Scribe

MTSRU

Command Center/ SMC

PORT OPS BRANCH

DIRECTOR

DOCUMENTATION UNIT LEADER

FOOD UNIT LEADER

LOGISTICS SECTION CHIEF

PROCUREMENT UNIT LEADER

COST UNIT LEADER

AIR OPS BRANCH AIRSTA

MER GROUP

WWM ASSESSMENT

GROUP

PORT ASSESSMENT

GROUP

OPS SECTION CHIEF

SUPPORT BRANCH DIRECTOR

COMMS UNIT LEADER

BASE SECURITY MANAGER

VESSEL SUPPORT UNIT LEADER

SUPPLY UNIT LEADER

GROUND SUPPORT UNIT LEADER

FACILITIES UNIT LEADER

DEMOB UNIT LEADER

Port Assessment

Team 1

Port Assessment

Team 2

Task Force Team 1

Task Force Team 2

Task Force Team 3

VESSEL

SECURITY GROUP

SITREP PROCESSOR

EVACUATION AND ACCOUNTABILITY

UNIT

INTELLIGENCE OFFICER

Port Assessment

Team 3-7

1

Port and Waterway Safety

Severe Weather Advisory Team (SWAT) Protocol

Purpose: At times, severe weather events will warrant collaboration between the Coast Guard

and other port safety stakeholders. This collaboration facilitates situational awareness and

information sharing concerning weather impacts/timing, and port activity, in order to assess and

mitigate risks, and aid in decision making, to elevate port preparedness and safety precautions.

Although this collaboration concept is applicable to tropical cyclones during elevated port

conditions, the focus of this protocol are severe weather events that are not tropical cyclones,

such as Nor-easters, severe frontal passages, etc. Currently, the primary stakeholders involved

in initial collaboration are Coast Guard Sector Delaware Bay, President of the Pilots

Association, Chairman of the Mariners’ Advisory Committee, and NWS Mt. Holly.

Step 1: When there is forecasted weather of concern to port stakeholders and/or weather

meeting/exceeding the thresholds noted below, collaboration may be initiated.

2

Step 2: Contact NWS Mt. Holly to request a weather brief on a port stakeholder conference call;

determine best available time.

(non-public line: 609-261-6604; email: [email protected].)

Step 3: Schedule conference call and send outlook calendar invite to all parties. Include conference

call dial-in info (recommend using Sector conference call line if available. NWS Mt. Holly also has

conference lines that may be available). Sector Conference Line: 866-710-3702. Leader passcode: 22164212. Participant passcode: 58278955

Baseline Participants (additional may be added based on the event).

Sector Commander Response Dept Head PREV Dept Head

Deputy Sector Commander CDO CPFR Chief

WWM Chief Chief of Inspections Div IMD Chief

MAC Chairman President of Pilots Assoc. NWS Mt. Holly Forecaster

ACOE C&D Canal

President of Pilots Assoc (Capt Kemmerley): [email protected] MAC Chairman (Capt Griffin): [email protected]

ACOE C&D Canal: Canal Dispatch Console 24/7/365: 410-885-5622

Step 4: Facilitate Conference Call.

AGENDA

1. Roll Call.

2. Weather brief (NWS Mt. Holly).

3. Summary of CG readiness preps/concerns/actions (if applicable).

4. Pilots perspective/concerns and intended actions.

5. MAC perspective/concerns and intended actions.

6. Q&A.

7. Expectations/scheduling for next call.

Note: The following data points will be of primary concern/discussion:

Time periods of max sustained winds/gusts, and seas.

Periods/locations of notable wind against current.

Timing of frontal passage or reversal of wind directions.

Blowout tides.

Visibility.

Current/future status of deep draft vessels at anchorages.

Scheduled arrivals/departures during time of max weather.

Special transits of concern (ULCVs, etc).

Scheduled lightering operations, and status of offshore anchorage area.

Port impacts (vessel delays, facility degradation, safety concerns, etc.)

A decision support web page is available at www.weather.gov/phi/dss_port.

http://www.weather.gov/phi

Enclosure (3) to SecDelBay OPLAN 9754 Severe Wx

Revision 11 April 2016

COTP Sector Delaware Bay

Port Hurricane Contingency Plan

USCG COTP Sector Delaware Bay Port Hurricane Contingency Plan

Change Ten: 03/2016 Contents-1

TABLE OF CONTENTS Table of Contents Plan Distribution 100. INTRODUCTION 101. Purpose and Objective 102. Scope 103. Authority 104. Abbreviations 105. Definitions 200. POLICY, RESPONSIBILITY AND ORGANIZATION 201. Federal 202. State 203. USCG Sector Delaware Bay 204. Port Community 300. PLANNING AND RESPONSE CONSIDERATIONS 301. Plan Review, Revision and Exercise 302. Historical Considerations 303. Local Geography 304. Vessel Traffic 305. Waterfront Facilities 400. RESPONSE ACTIONS 401. Response Actions Overview 402. Response Preparation 403. Response 404. Seasonal Alert 405. Hurricane Condition WHISKEY (72 Hour Alert) 406. Hurricane Condition X-RAY (48 Hour Alert) 407. Hurricane Condition YANKEE (24 Hour Alert) 408. Hurricane Condition ZULU (12 Hour Alert) 409. Post Hurricane Assessment Phase 410. Post Hurricane Recovery Phase 411. Documentation of Actions SECTION SUPPLEMENTAL INFORMATION (available on request) 1000. CCGDFIVE OPLAN 9750, Annex C, Appendix 21 1100. Sector Delaware Bay’s Hurricane Incident Action Plan 1200. Storm Preparation Checklist for Vessels and Facilities



PLAN DISTRIBUTION USCG Sector Delaware Bay - Sector Commander/Deputy Sector Commander - Response Department - Prevention Department - Logistic Department - Contingency Preparedness & Force Readiness Staff - Sector Command Center - USCGC CLEAT - USCGC CAPSTAN - USCGC CROCODILE - USCGC MAKO - USCGC IBIS - ANT Philadelphia - ANT Cape May - Station Philadelphia - Station Cape May

- Marine Safety Detachment, Lewes, DE USCGC WILLIAM TATE Fifth Coast Guard Auxiliary District (Northern Region) Commander, Fifth Coast Guard District USCG Base Portsmouth, VA USCG Sector Baltimore USCG Sector Hampton Roads USCG Sector New York USCG Air Station Atlantic City USCG Sector Field Office Atlantic City Federal Emergency Management Agency, Region II Federal Emergency Management Agency, Region III Delaware Emergency Management Agency Pennsylvania Emergency Management Agency New Jersey Office of Emergency Management U.S. Army Corps of Engineers, Philadelphia District Maritime Exchange for the Delaware River & Bay Mariners' Advisory Committee for the Bay and River Delaware Pilots' Association for the Bay and River Delaware Interport Pilots Agency, Inc. Delaware River Docking Pilots Association Delaware River Port Authority Delaware River & Bay Authority Philadelphia Regional Port Authority South Jersey Port Corporation Delaware River Waterfront Corporation (Penn’s Landing) Ship’s Agents



RECORD OF AMENDMENTS

Amendment No. Amendment Date Entered By Date Entered Change 1 May 1998 Change 2 April 2000 Change 3 April 2006 Bob Ward 04/04/2006 Change 4 April 2008 Bob Ward 04/14/2008 Change 5 May 2010 Bob Ward 05/13/2010 Change 6 April 2011 Bob Ward 04/08/2011 Change 7 December 2014 Bob Ward 12/02/2014 Change 8 April 2015 Bob Ward 04/30/2015 Change 9 November 2015 Bob Ward 11/16/2015

Change 10 March 2016 Jerry Conrad 03/03/2016 Replaced FINBACK with CROCODILE. Change 11 April 2016 Bob Ward 04/21/2016 Updated Appendix 3 – Remaining in Port Checklist

USCG COTP Sector Delaware Bay PORT HURRICANE CONTINGENCY PLAN

Change Ten: 03/2016 100-1

SECTION 100 - INTRODUCTION

101. Purpose and Objective: The purpose of this plan

is to present a comprehensive contingency plan to be implemented during the approach of a hurricane as may be determined by the Captain of the Port (COTP). The response actions detailed within this plan should be taken before, during, and after the passage of a hurricane to minimize the danger to the COTP Sector Delaware Bay zone.

102. Scope: This Hurricane Contingency Plan is

applicable to the coastal areas within the geographic boundaries of the COTP Sector Delaware Bay, Philadelphia, Pennsylvania, zone as defined by Title 33 Code of Federal Regulations (CFR) Subpart 3.25-05. This area includes the Delaware River and Bay, the coast of Delaware and portions of the coast of New Jersey, all adjacent navigable waters in the states of Delaware, portions of New Jersey and eastern Pennsylvania including the Intercoastal Waterway.

103. Authority: Under the provisions of the Ports and

Waterways Safety Act (33 USC 1221), as implemented by 33 CFR Parts 6 and 160, the COTP may direct the handling, loading, storage, and movement on any structure or shore area on or in the navigable waters of the United States, or any land structure or shore area immediately adjacent to those waters. Additionally, the COTP may order a vessel to operate or anchor in the manner directed when the determination is made that such an order is justified by reason of weather, visibility, sea conditions, temporary port congestion, or other temporary hazardous circumstances, or the condition of the vessel.

104. Winter Storms: Severe winter storms and

"northeasters" with hurricane-like conditions are not uncommon in the COTP Sector Delaware Bay Zone. The COTP may implement appropriate portions of this plan in preparation and response to the


Change Ten: 03/2016 100-2

approach of these storms, for the safety of the port. Time permitting; the COTP will consult with the port community prior to implementing restrictive actions.

105. Definitions: .1. Conditions of Readiness: Hurricane Conditions are

storm classifications to indicate the speed of approach prior to landfall. Conditions are, in part, based on predictions by the National Weather Service and imply the time interval remaining before the hurricane force winds are possible in the zone. There are six hurricane conditions defined by the COTP Sector Delaware Bay. Conditions and specific requirements will be provided to the port via the Maritime Exchange, HOMEPORT, Urgent Marine Information Broadcast (UMIB) and Broadcast Notice to Mariners (BNM). Once requirements for a condition are complete, preparations should be made to attain the next higher condition if the situation warrants it.

.01 Maritime Hurricane Seasonal ALERT: This ALERT

condition is automatically set annually on June 1st and remains in effect through November 30th, unless otherwise modified.

.02 Maritime Hurricane Condition WHISKEY: A

heightened condition of "READINESS" to indicate Seventy-two (72) hours prior to arrival of gale force winds associated with Tropical Cyclone activity.

.03 Maritime Hurricane Condition X-RAY: A hurricane

"WATCH" condition of readiness to indicate forty-eight (48) hours prior to arrival of gale force winds associated with Tropical Cyclone activity.

.04 Maritime Hurricane Condition YANKEE: A hurricane

"WARNING" condition of readiness to indicate twenty-four (24) hours prior to arrival of gale force winds associated with Tropical Cyclone activity.


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.05 Maritime Hurricane Condition ZULU: A "DANGER"

condition to indicate twelve (12) hours prior to arrival of gale force winds associated with Tropical Cyclone activity.

.06 Post Hurricane Assessment Phase: The storm has

immediately passed through the area and the status of the waterway, facilities and response capabilities are unknown or substantially degraded.

.07 Post Hurricane Recovery Phase: The storm is no

longer a threat to the area. Either major damage has occurred and recovery operations are required, or minimal damage has occurred and normal operations may resume.

.2. Hurricane: A warm core tropical cyclone in which

the maximum sustained surface wind is 64 knots (74 mph) or greater. There are five hurricane categories, as defined by the National Hurricane Tracking Center in Coral Gables, Florida.

.01 Category 1: Sustained winds of 74-95 MPH. can

produce a storm surge 4-5 feet above normal with low-lying coastal roads inundated, minor pier damage, some small craft in exposed anchorages break moorings, no real damage to building structures and some damage to poorly constructed signs.

.02 Category 2: Sustained winds of 96-110 MPH can

produce a storm surge 6-8 feet above normal with coastal roads and low-lying escape routes inland cut by rising waters 2-4 hours before arrival of the center, considerable pier damage, marinas flooded, some trees blown down, major structural damage to exposed mobile homes, some damage to roofing material, windows, and doors, but no major damage to building structures.


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produce a storm surge 9-12 feet above normal, serious flooding along the coast, with many smaller structures near the coast destroyed, larger structures damaged by battering of floating debris, low-lying escape routes inland cut by rising water 3-5 hours before the center arrives, some structural damage to small residences and utility buildings, and mobile homes destroyed.


produce a storm surge 13-18 feet above normal with major damage to lower floors of structures near the shore due to flooding and battering action, low-lying escape routes inland cut by rising water 3-5 hours before the center arrives, extensive roofing material damage, extensive window and door damage, and complete failure of roof structure on many small residences.

.05 Category 5: Sustained winds of greater than 150

MPH can produce a storm surge greater than 18 feet above normal, shrubs, trees and signs down, very severe and extensive window, door damage, and roofing damage with possible complete failure of roof structures on many residences and industrial buildings, extensive glass failures, some complete building failures, small buildings overturned and blown over or away, and complete destruction of mobile homes.


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HURRICANE CONDITION COMPARISON CHART

TIME TO LANDFALL

MILITARY CONDITIONS

PORT CONDITIONS

NATIONAL WEATHER SERVICE

SEASONAL ALERT

SEASONAL ALERT Five

SEASONAL ALERT N/A

72 HOURS FOUR WHISKEY N/A

48 HOURS THREE X-RAY N/A

36 HOURS N/A N/A WATCH

24 HOURS TWO YANKEE WARNING

12 HOURS ONE ZULU WARNING


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SECTION 200 - POLICY, RESPONSIBILITY AND ORGANIZATION

201. Federal: Stafford Disaster Relief Act Public Law

93-288 (PL 93-288) is the statute, which authorizes substantial federal assistance as a result of a major non-defense emergency situation. The Federal Emergency Management Agency (FEMA) administers the Federal Emergency Management Program for the President. This includes authority to coordinate and direct disaster relief funds made available to the President. Public Law 93-288 provides for the simultaneous designation of a Federal Coordinating Officer upon Presidential declaration of a disaster area.

During the threat of hurricane conditions, the COTP office will maintain communications with the FEMA Region III (215) 931-5500 and FEMA Region II (212) 225-7018. The Region III Operations Center (ROC) (215) 931-5757 is located in Philadelphia, PA. The FEMA Region II Operations Center (ROC) (212) 225-7207 is located in New York City, New York.

202. State: Notification, response and recovery

operations for the general public are controlled by local, city, county and governments through Emergency Operations Centers (EOC), coordinated by the general direction and oversight of the respective state Emergency Management Agency (EMA). During the threat of hurricane conditions, the COTP office will maintain communications with the state EMAs and provide representative(s), as necessary, to the appropriate EOCs to maintain direct Coast Guard liaison.

.1. Pennsylvania: The Pennsylvania Emergency

Management Agency (PEMA) is located in Harrisburg, PA. The Eastern Area Office is located in Hamburg, PA. Contact information can be found in the Hurricane Condition IAP’s.


Change Eight: 04/2015 200-2

.2. New Jersey: The New Jersey Office of Emergency Management (NJ OEM) is located in

Trenton, NJ. Contact information can be found in the Hurricane Condition IAP’s.

.3. Delaware: The Delaware Emergency Management

Agency (DEMA) is located in Smyrna, DE. Contact information can be found in the Hurricane Condition IAP’s.

203. USCG Sector Delaware Bay: The Coast Guard, with

its existing responsibilities to protect life, property and the environment and its rapid response capability, is uniquely positioned to lead federal operations in coastal areas in the first few days before other federal agencies/commands can mobilize or be given authority to assist. The COTP is responsible for pre-hurricane planning and execution of those operations that will assist in providing safety and security of the ports of Philadelphia.

Coast Guard response operations will be managed

primarily by the normal chain of command. Fifth District and LANTAREA will assist and/or respond to the impacted area requirements as requested. Sector Delaware Bay should be prepared to respond, upon District request, to assist other Coast Guard units impacted by the storm.

204. Port Community: The primary responsibility for

natural disaster preparation and response rests with affected individuals, families, private industry, state and local government. This plan provides the general recommended actions to be taken by each member of the marine community, with the ultimate goal of having everyone to be completely prepared for an approaching hurricane at least six hours prior to landfall. The Port is considered to be in the safest condition when the vessel population is minimized, when the remaining oceangoing vessels are moored to wharves, and when the open areas of wharves are cleared of possible



missile or debris hazards. Section 400 provides detailed guidance for each member of the maritime community and is outlined under the following headings:

.1. General: Guidance, which is generally applicable

to, and should be acted upon, by all members. .2. Coast Guard: Provides a general overview of

activities being initiated by the COTP office. Further detailed checklists are maintained by appropriate annex(s).

.3. Vessels: Masters, owners, and operators of

vessels retain the ultimate responsibility for the readiness condition of the vessel to withstand hurricane force conditions, whether underway, at anchor, or moored.

.4. Facilities: Waterfront facility owners and

operators ensure the safety of vessels moored at their facility, and the safety of the facility, its personnel, and the surrounding environment.

.5. Agents: Ships' agents serve as the liaison

between the Coast Guard and the vessels remaining in port, either at anchor or moored to a facility.

.6. Pilots: River, Bay and Docking Pilots provide a

vital communications and control connection between the Coast Guard and the vessels transiting and anchored within the port.


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SECTION 300 – PLANNING AND RESPONSE CONSIDERATIONS

301. Plan Review, Revision and Exercise:

.1. Plan Review & Revision: Primary responsibility for review and updating this plan rests with COTP Sector Delaware Bay’s Prevention Department. Holders of this plan should, however, review the plan, paying particular attention to the portion that most directly affects them. Each holder of this plan is responsible for ensuring that their plan is current and up to date. Appropriate response to a hurricane may rest with individual actions of all involved. It is therefore important to insure that all information is correct and current. Please notify Sector Delaware Bay’s Contingency Preparedness and Force Readiness office of any errors, modifications or omissions you may discover.

.2. Exercise: This plan should be exercised during

each hurricane preparedness tabletop exercise conducted by federal, state and/or local officials to ensure its completeness and accuracy. Members of the maritime community are highly encouraged to exercise this plan and contact the Sector Delaware Bay’s Contingency Preparedness and Force Readiness office when designing and conducting hurricane exercises in preparation of the upcoming seasonal alert.

302. Historical Considerations: Category 4 and 5

storms caused over 80% of all economic damage and deaths from hurricanes even though they comprised less than 10% of all hurricanes. These major storms cause extensive damage to the infrastructure of the impacted area. The damage from 130-mph sustained and turbulent winds can extend inland far past the area of coastal flooding. Community utility systems, schools, civil law enforcement capability, medical facilities, and the economy in general could be seriously affected or incapacitated. The impact



on all people can be devastating and requires major disaster relief.

303. Local Geography: The area within the Ports of

Philadelphia, Wilmington and Camden may offer protection from hurricane winds and tidal influences approaching the coastal regions. This may lead to an increase of vessels seeking a safe harbor to ride out the storm. Historically, however, an approaching hurricane has been known to spawn tornadoes in the Philadelphia area and precautions against severe winds should be observed. The low, flat terrain of the COTP Sector Delaware Bay coastal areas are vulnerable to hurricane winds, high tides, flooding, and heavy rains, which accompany these tropical storms. The threat to lives and property is very real. The hurricane tidal front may extend 50-75 miles on both sides of the eye. The storm may curve or re-curve at any point and is potentially dangerous until it has passed 100 miles beyond. The possible existence of tornado force wind gusts in the hurricane force winds zone of the storm greatly increases the danger of “riding out” the storm in unsafe structures. Personnel must remain sheltered during its passage. Vessels underway, improperly moored or anchored within the Captain of the Port Sector Delaware Bay zone during hurricane conditions could damage facilities or other vessels. Therefore the Captain of the Port has established a list of highly vulnerable areas. These areas include, but are not limited to the following:

.1. Coastal approaches extending seaward 30 nautical

miles. .2. Coastal inlets of New Jersey and Delaware. .3. Intracoastal Waterway. .4. Anchorages on the Delaware River above Ship John

Shoal. .5. Bridges & overhead power cables, submerged cable

and pipeline crossings.



.6. The main shipping channels of the Delaware Bay and

River, Schuylkill River, Christina River, and Salem River.

.7. The C&D Canal and its approaches. Note: The

portion of the C&D Canal west of the MD/DE state line is in the COTP Baltimore zone.

.8. Bulk liquid oil and chemical facilities, and

Designated Waterfront Facilities storing hazardous materials pose the greatest threat of environmental damage to the port during the passage of hurricane conditions. Upon receiving initial notification of an approaching storm, facility operations should include adequate and timely surveys to ensure proper stowage and securing of cargoes and equipment not in operation. Liquid levels in wastewater and other open-top storage tanks should be minimized in preparation of heavy rainfall amounts.

304. Vessel Traffic: COTP will consider stopping

vessel traffic and ceasing transfer operations as conditions warrant. Closure of the waterway should only take place in extreme risk circumstances. Consideration will be given to minimizing the area closed; e.g., upriver closure may not be necessary under certain conditions that warrant the closure of the Delaware Bay entrance. During post hurricane assessment and recovery, emphasis is put on immediate surveys of channel blockage and prioritization of steps necessary to resume essential, then normal, vessel traffic. Restrictions may be placed on movement of vessels and operations of waterfront facilities pending a survey of the channel and aids to navigation to ensure the safe passage of vessels and an assessment of emergency response degradation. This step is essential to mitigate the damaging effect on the port and community as a whole.



305. Facilities: Facilities utilized by commercial

vessels should conduct surveys and evaluate the structural integrity of their mooring structures, their sustained wind speed limitations, and vessel size limitations. In addition, facility owner/operator should coordinate with the vessel’s captain to determine whether it’s safe for the vessels to remain at the facility during high wind and storm surge conditions. Results of these surveys should be submitted to the COTP Sector Delaware Bay’s Waterways Management Branch at (215) 271-4889/ 4814/4851 or email to [email protected] during working hours (weekdays) from 0800 to 1600 and to the Sector’s Command Center after hours and weekends at (215) 271-4807 or Faxed (215) 271-4833 or email to [email protected]. The COTP retains results of these surveys on file for use during planning and emergency operations. During post hurricane recovery it is important for facilities to conduct surveys and evaluations to determine if any hazardous conditions exist and report them to the Captain of the Port.





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SECTION 400 - RESPONSE ACTIONS

401. Response Actions Overview: .1. Preparation: Initial preparation for the arrival

of a hurricane is critical to the safety and security of the port and all personnel involved. Timely correction of hazardous conditions may significantly eliminate or reduce the loss of life and property during the heavy weather. It is the responsibility of every agency, organization, and individual in the maritime community to take every precaution to avert potential disaster.

.2. Response: The port community could face various

response issues after a storm has passed or made landfall; (1) Reestablishment or maintenance of Command, Control and Communication functions (C3)which includes Maritime Transportation Security; (2) Immediate relief for personnel who have experienced catastrophic loss; (3) Restoration of operational capability, especially those which contributes to or supports the immediate relief needs or operations; (4) Reestablishing marine transportation system; (5) Search and rescue; and (6) Initial damage assessment.

During the time when the hurricane makes landfall

and is affecting the COTP Delaware Bay zone, the COTP will monitor the activities throughout the zone from the Sector’s Command Center (COMCEN) and Incident Management Team (IMT) at the Sector Delaware Bay (conditions permitting). The COMCEN and IMT will maintain continuous contact with all Sector Search and Rescue units, Aids to Navigation units, Marine Safety Detachment Lewes, Air Station Atlantic City. The COTP will be in constant communication with other federal, state, and local agencies to insure a coordinated dissemination of information and response to incidents. Additionally, the COTP may have Coast Guard



liaisons at Operations Centers established at designated EOCs throughout the port area. Positive and negative findings should be reported ASAP. Private, commercial, and government vessels that are able to render assistance in responding to incidents during and following a storm passage should report to the nearest Coast Guard unit via radio for response coordination.

.3. Recovery: Once the danger from the storm has passed, the COTP will begin the Assessment and Recovery phase. Each member of the maritime community should also begin to assess their damage and report significant pertinent information to the COTP by whatever available communications means. Timely notification can greatly reduce and help mitigate the effects of environmental damage.

Recovery of the Marine Transportation System (MTS) and restoration of the system’s ability to support the resumption of commerce achieve multiple objectives and are widely shared responsibilities. These responsibilities involve both incident and non-incident areas and necessitate broad, cooperative engagement across the maritime communities and inter-modal communities. The Sector Delaware Bay Marine Transportation System (MTS) Recovery Plan lays the foundation for and supports facilitation of MTS recovery but relies on the ICS process for planning and conducting actual recovery operations. The most current version of Sector Delaware Bay MTS Recovery Plan will be posted on the Sector Delaware Bay HOMEPORT http://homeport.uscg.mil/delawarebay >Login>click on Contingency Plans>Area Maritime Security Plan>SecDelBay Marine Transportation System (MTS) Recovery Plan.

.4. Documentation: AR&R teams shall document all

activities using logs, photographs, and any other appropriate means.

http://homeport.uscg.mil/delawarebay



402. Response Preparation:

.1. Storm Monitor and Tracking: Upon initial notification of a storm that has potential for affecting the Mid-Atlantic or Northeast region, Sector Delaware Bay will begin tracking the storm. The COTP will set hurricane conditions for the Delaware Bay & River, and the New Jersey/Delaware Atlantic coastal areas.

.2. Maritime Hurricane Conditions: All marine

interests should make timely preparations using conservative estimates of the time required for necessary actions taking into consideration scarcity of personnel, materials, and supplies immediately before and after a hurricane. Hurricanes may accelerate their progress rapidly upon reaching the COTP Sector Delaware Bay zone and reliable predictions of course and speed may not be available. Warning time may be significantly reduced without advance warning. Progression from Condition WHISKEY directly to Condition ZULU is possible.

.01 Multiple-Conditions: It is possible that two

separate hurricane conditions may exist simultaneously within the COTP AOR, depending on the track and characteristics of the storm. Typically, this would occur if the track of the storm would clearly pass in a northerly direction along the coast with minimal impact on the Delaware Bay or River. Under these conditions, Condition ZULU may be set in the coastal NJ and DE counties, while Condition YANKEE may be set on the Delaware River. All preparations through Condition YANKEE will be completed before this distinction is made, and the distinction between the two areas will only be allowed to exist if the meteorological conditions clearly prevent a westerly change in storm track. The advantage to the lower condition on the Delaware River is that it allows commerce to continue to move on the River and on the C&D Canal.



.02 The condition of readiness of Coast Guard forces

may be set at a higher level than those of the port, e.g., CG assets at Condition 1 while the port is at Condition YANKEE (Military Condition 2). This may be done to facilitate CG response both in and out of the port. Care must be taken to ensure that the two situations are not confused and for this reason, the naming of the conditions has changed as listed in Section 100.

.03 Updates: Once Hurricane Condition WHISKEY is set,

each agency or organization is required to take some form of action. During the various hurricane conditions each agency or organization will be notified by the COTP of the changing conditions. The COTP will verify that each agency or organization on the distribution list has a current copy of this plan and each should review their pertinent section of the plan and commence initial actions. Once Hurricane Condition WHISKEY is set, subsequent notification of changing conditions will be made using Safety Voice Broadcast on VHF-FM Channels 16 and 22A, Marine Safety Information Bulletins, PortFAXes, Public Service Notices and Maritime Exchange’s website (www.maritimedelriv.com). In addition, the National Weather Service broadcasts and updates should be monitored. While each agency and organization that receives initial notification of Hurricane Condition WHISKEY will not be notified individually of the changing conditions, the COTP will be in routine contact with many of them during this time period. Additionally, Sector Delaware Bay may be contacted to determine the current hurricane condition.

403. Response: .1. Maritime Hurricane Conditions: The pace of

response and preparedness must be such that requirements of a given hurricane condition are completed, if at all possible, before storm



proximity mandates setting the next condition. Action required by Section 405 should commence immediately upon notification because of the unpredictability of hurricanes. In addition, plans for the next conditions should be reviewed and expected difficulties completing them should be identified in sufficient time to ensure timely completion.

.2. U.S. Coast Guard Policy: The U.S. Coast Guard is one of several federal, state, and local agencies that respond to actual or threatened natural disasters or emergencies. The COTP is responsible for the safety and security of the ports within the zone described in Section 200 of this plan. The COTP will oversee actions that are intended to safeguard vessels and facilities against damage that may be caused by hurricanes and heavy weather.

.01 Harbor Patrols: Once Hurricane Condition WHISKEY

is set, the COTP will commence pre-assessment patrols throughout the zone. The primary purpose of these patrols is to identify hazardous conditions and notify the responsible party to ensure timely correction prior to the arrival of heavy weather. Both vehicle and small boat will conduct these patrols and their primary focus will be on the commercial maritime aspects of the zone. These targeted areas will be inspected to insure that no significant threat to the safety and security exists.

.02 ALTHOUGH THE ACTIONS LISTED IN SECTION 405 ARE THE

MINIMAL PRECAUTIONS TO BE FOLLOWED FOR THE GIVEN HURRICANE CONDITIONS, THE LISTING IS NOT INTENDED TO BE ALL INCLUSIVE, AND ADDITIONAL PREPARATIONS SHOULD BE INITIATED BY ANYONE AFFECTED BY THE APPROACH OF THE STORM. THE CAPTAIN OF THE PORT MAY IMPOSE ADDITIONAL RESTRICTIONS DURING THE VARIOUS CONDITIONS OF READINESS AS SITUATIONS DICTATE.



404. SEASONAL ALERT:

.1. General:

.01 Review this plan to ensure familiarity upon setting of Condition WHISKEY.

.02 All changes and/or updates shall be coordinated

with Sector Delaware Bay’s Operational Planning and Force Readiness Staff prior to 1 May.

.03 Notification should be made to the COTP of any

problems noted that would prevent or limit preparedness for the hurricane, and identify potential problems or conditions, which cannot be mitigated within 72 hours.

.2. Coast Guard:

.01 Provide updates to this plan to all holders.

.02 The marine community will be notified of the beginning of hurricane season by Marine Safety Information Bulletin (MSIB) and the Maritime Exchange’s web site. When possible, any changes will be forwarded at the same time.

.03 Ensure all telephone numbers listed within this

plan are current and validated by 30 April each year.

.04 COTP will request a preparedness meeting of the Mariners Advisory Committee (MAC) to review procedures and storm-specific problems as appropriate. This may be conducted using a conference call if appropriate.

.3. Vessels:

.01 All vessels should review their individual storm

and heavy weather plans, training, and material condition.



.02 The owner, operator, or representative of vessels in lay-up status are to ensure that vessels under their control are prepared to withstand hurricane conditions.

.03 Review requirements in Section 1201 Storm

Preparation Checklist for Vessels.

.4. Waterfront Facilities: .01 Waterfront facility owners and operators will take

prompt effective action to ensure the safety of vessels at their facility and the safety of the facility, its personnel, and the environment.

.02 Include emergency procedures for hurricane

conditions in the facility Operations Manual.

.03 Ensure that vessels in lay-up status under your control are prepared for the arrival of hurricane conditions.

.04 Review requirements in Section 1202 Storm

Preparation Checklist for Facilities.

.5. Ship’s Agents:

.01 Ship's agents are responsible for ensuring that the vessels under contract are provided with the contents of this plan and made aware of their responsibilities regarding safety of the port in the event of a hurricane. Agents shall generally act as liaison between the Coast Guard and the vessels.

.02 Ensure copy of the Storm Preparation Checklist for

Vessels has been given to each vessel prior to arrival.



405. Maritime Hurricane Condition WHISKEY (72-Hour):

.1. General: (Port Community) .01 Monitor the approach of the hurricane as broadcast

by the National Weather Service and Coast Guard Broadcast Notice to Mariners (BNTM).

.02 Notification should be made to the COTP of any

problems noted that would prevent or limit preparedness for the hurricane, and identify potential problems or conditions, which cannot be corrected or mitigated within 48 hours.

.03 Due to the limited availability of resources as

the storm approaches, labor should be scheduled and/or hired accordingly.

.2. Coast Guard: The COTP will establish contact and

coordinate activities as necessary with other federal, state, and local agencies to ensure the timely dissemination of information.

.01 The Sector Delaware Bay will monitor the position

of the approaching storm as often as National Weather Service updates are available. This will ensure that all actions are taken in a timely manner and prevent response actions from being overlooked.

.02 The Sector Delaware Bay will ensure that

appropriate broadcasts and notifications are conducted, advising the port community of the changing conditions of readiness.

.03 The COTP will coordinate harbor patrols throughout

the port identifying potential hazardous situations such as derelict vessels, excessive unsheltered storage missile hazards and other items or situations which could not be mitigated within 48 hours.



.3. Vessels: .01 The vessel's master will take prompt effective

action to ensure the safety of his or her ship and crew. If possible the master will avoid the hurricane by putting to sea. Should circumstances dictate staying in port, the master will follow other relevant plans and use his best judgment to weather the storm, and shall monitor BNMs for additional instructions. The master should consider that availability of bunkers and stores may be interrupted after storm passage.

.02 Vessels shall follow the appropriate Hurricane

Condition WHISKEY requirements in Section 1201 Storm Preparation Checklist for Vessels

.4. Facilities:

.01 The owner and operator of Waterfront Facilities

should make initial inspection of piers, docks, roadways, and vessels to identify unsafe conditions such as excessive unsheltered storage, missile hazards, unsecured storage tanks or any other potential problems or conditions which cannot be mitigated within 48 hours.

.02 Facilities shall follow the appropriate Hurricane

Condition WHISKEY requirements in Section 1202 Storm Preparation Checklist for Facilities.

.5. Agents:

.01 Vessel agents should anticipate and notify the

COTP Sector Delaware Bay which vessels will be in port or bound for the COTP zone within the following 48 hours.

.02 Vessel agents should notify all vessels that will

complete cargo operations within 36 hours that they should depart port for open ocean immediately upon completion if possible.


Change Eight: 04/2015 400-10

.03 Vessel agents should ensure that all vessels in

lay-up status under their control are prepared for arrival of hurricane conditions.

.04 Vessel agents should advise vessels anchored in or

bound for anchorages above Big Stone that they will not be allowed to ride out the storm at those anchorage areas. Agents should arrange appropriate resources to shift vessels from upriver anchorages upon setting of Condition YANKEE.

.05 Vessel agents should review expected vessel

arrivals and departures to identify any potential need for assistance or impairment of port operations.

.06 Agents should review port emergency procedures and

contacts with vessel masters. .6. Pilots: Pilots should expect requests for

arrangements to shift vessels from upriver anchorages to piers, C&D Canal, Big Stone or Breakwater Anchorages, or to sea upon setting Condition YANKEE.

406. Maritime Hurricane Condition X-RAY (48-Hour):

.1. General: (Port Community)

.01 Maintain close contact with the COTP office to advise of any unusual or dangerous situations. Notification should be made to the COTP of any problems noted that will prevent or limit preparedness for the hurricane and identify potential problems or conditions which cannot be mitigated within 24 hours.

.02 Complete condition X-RAY preparations. Review and

prepare for condition YANKEE and ZULU. Contact COTP Sector Delaware Bay with specific questions.


Change Eight: 04/2015 400-11

.2. Coast Guard: Continue monitoring port conditions and identifying potential safety problems to the responsible party.

.3. Vessels:

.01 Vessels shall follow the appropriate Hurricane Condition X-RAY requirements in Section 1201 Storm Preparation Checklist for Vessels.

.02 All fishing vessels and small vessels in coastal

areas should immediately make for the nearest port of safe refuge. All dredges should cease operations and complete final heavy weather preparations.

.4. Facilities: Facilities shall follow the

appropriate Hurricane Condition X-RAY requirements in Section 1202 Storm Preparation Checklist for Facilities.

.5. Pilots: Pilots are requested to inform the COTP

office of any vessels requesting to anchor within the COTP Sector Delaware Bay zone.

407. Maritime Hurricane Condition YANKEE (24-Hour)


.01 Anticipate the designated waters of the Captain of the Port Philadelphia Zone will be closed when Hurricane Condition ZULU is set.

.02 Curtail regular operations as applicable;

anticipate cessation of cargo handling operations upon setting Hurricane Condition ZULU.

.03 Maintain close contact with the COTP office to

advise of any unusual or dangerous situations. Notification should be made to the COTP of any problems noted that will prevent or limit preparedness for the hurricane, and identify


Change Eight: 04/2015 400-12

potential problems or conditions which cannot be mitigated within 12 hours.

.2. Coast Guard:

.01 COTP representatives will report to designated

Federal, state, county and/or local emergency operations centers as appropriate.

.02 Commence pre-positioning of personnel, vehicles,

boats, aircraft, communications equipment and supplies for post hurricane recovery operations.

.3. Vessels:

.01 Masters of vessels must ensure adequate final

preparations are made in anticipation of approaching hurricane conditions. THIS CONTINGENCY PLAN DOES NOT LIMIT THE MASTER'S RESPONSIBILITY TO ENSURE THE SAFETY OF THE VESSEL.


Condition YANKEE requirements in Section 1201 Storm Preparation Checklist for Vessels.

.4. Facilities:

.01 The owner and operator should complete securing or removing any hazardous materials and reduce any potential missile hazards on piers, docks, roadways, etc.


Condition YANKEE requirements in Section 1202 Storm Preparation Checklist for Facilities.

.5. Agents: Agents should ensure timely and adequate

preparations are being conducted by the vessel master and crew.

.6. Pilots: Pilots should advise the COTP Sector

Delaware Bay when pilot services are expected to be suspended.


Change Eight: 04/2015 400-13

408. Maritime Hurricane Condition ZULU (12-Hour):


.01 THE DESIGNATED WATERS OF THE COTP SECTOR DELAWARE BAY ZONE ARE CLOSED. Except for vessels seeking safe harbor or refuge, vessel movements without specific authorization from the COTP Sector Delaware Bay are prohibited. All vessels and facilities are to cease cargo operations and drain all cargo lines (as applicable). All missile hazards shall be properly secured. All cargo cranes are to be secured and made fast.

.02 Maintain close contact with the COTP office to

advise of any unusual or dangerous situations. Notification should be made to the COTP of any problems noted that will prevent or limit preparedness for the hurricane, and identify potential problems or conditions which cannot be mitigated within 6 hours.

.2. Coast Guard: The COTP will activate an alternate

Command Center (if necessary), and will provide the port community with emergency contact information in the event that communications with the Coast Guard base are unavailable. COTP Sector Delaware Bay will establish an incident specific communications schedule based on D5/LANT and unit communications plans and will establish a communications schedule with emergency management agencies and other units.

.3. Vessels:

.01 Vessel masters and persons in charge should make final inspections to ensure the vessel is secure and prepared for the approaching hurricane conditions. All vessels are to set a navigation watch. All vessels are to have engines on immediate standby. All vessels in the Intracoastal Waterway or entering inlets are to


Change Eight: 04/2015 400-14

contact the nearest Coast Guard unit with their status and seek nearest immediate safe mooring.


Condition ZULU requirements in Section 1201 Storm Preparation Checklist for Vessels.

.03 Make final pre-storm status report to COTP Sector

Delaware Bay.

.4. Facilities: .01 The owner and operator should make final

inspection to ensure the facility is secure and prepared for the approaching hurricane conditions, including the adequate moorings of vessels remaining at the facility.


Condition ZULU requirements in Section 1202 Storm Preparation Checklist for Facilities.

.03 Make final pre-storm status report to COTP Sector

Delaware Bay. .5. Agents:

.01 Agents should notify vessels enroute Philadelphia

that hurricane force winds are expected to reach the COTP Sector Delaware Bay zone within 12 hours, and should encourage vessels to remain at sea.

.02 Agents should notify the COTP of any vessels

requesting to enter port after Hurricane Condition ZULU has been set to obtain permission.

.6. Pilots: When notified by any vessels enroute to

Philadelphia during this condition should be informed that hurricane force winds are expected to reach the COTP Sector Delaware Bay zone within 12 hours, and should encourage vessels to remain at sea.


Change Eight: 04/2015 400-15

409. Post Hurricane Assessment Phase: After the storm has immediately passed, it may be necessary for the COTP to maintain restrictions in the designated waters of the COTP Sector Delaware Bay Zone until an assessment can be conducted. Previous storms have shown that the waterway is not necessarily safe for navigation immediately after a hurricane force storm due to debris and ATON outages. Specific problems can include: large hazards to navigation, released hazardous materials and discharged oil products, reduced emergency response and search & rescue capabilities. This phase will be enacted as soon as the storm has passed, if necessary. If deemed not necessary, the status will revert to Seasonal Alert. Change in status will be immediately communicated by Marine Safety Information Bulletin and Broadcast Notice to Mariners (voice) via Ch. 16 and 22A VHF-FM. The assessment procedures under part 410 apply.

410. Post Hurricane Recovery Operations:


.01 Conduct a damage assessment survey as soon as possible after the passing of the storm. Notify the COTP Sector Delaware Bay of any persons in distress, major damage, or any other hazardous situations as soon as possible. NEGATIVE REPORTS ARE REQUIRED (no problems, etc.).

.02 Keep in mind that access, communications, and

utilities are often interrupted for considerable periods of time following a significant storm. Ensure that you comply with directions on restrictions and limitations being directed by federal, state, and local agencies, as well as utilities. Safety of personnel however is paramount. Personnel should not be placed at risk merely to gain a damage assessment. If you are unable to contact COTP Sector Delaware Bay,


Change Eight: 04/2015 400-16

contact the nearest CG unit or the nearest Emergency Operations Center.

.03 It can be anticipated that commercial power and,

consequently other utilities will be interrupted for up to 96 hours or more. The various draw and swing span bridges may experience delays or closures, which could severely hinder both marine and vehicle traffic.

.04 The Sector Delaware Bay MTS Recovery Plan lays the foundation for and supports facilitation of MTS recovery but relies on the ICS process for planning and conducting actual recovery operations. The most current version of Sector Delaware Bay MTS Recovery Plan will be posted on the Sector Delaware Bay HOMEPORT http://homeport.uscg.mil/delawarebay >Login>click on Contingency Plans>Area Maritime Security Plan>SecDelBay Marine Transportation System (MTS) Recovery Plan.

.05 A Marine Transportation System Recovery Unit

(MTSRU), which include CG and port stakeholders, under the Planning Section of the ICS organization will be responsible for assisting the Incident Command/Unified Command (IC/UC) with planning MTS recovery. MTSRU will track and report status of the MTS in the Common Assessment and Reporting Tool (CART)database, develop a clear understanding of critical recovery pathways, develop courses of action to support MTS Recovery, provide an avenue of input to the response organization for all MTS stakeholders, and identify and develop long-term restoration issues. Guidelines for the MTSRU can be found in Appendix A to Sector Delaware Bay MTS Recovery Plan.

.06 Do not resume normal operations until the COTP Sector Delaware Bay authorizes it.

.2. Coast Guard:



Change Eight: 04/2015 400-17

.01 All units report status to Sector Delaware Bay ASAP.

.02 Follow guidelines in CCGD5 OPLAN 9750, Appendix 21

to Annex C.

.03 Request USACE survey commercial channels as soon as possible.

.04 Prioritize, coordinate response and relief efforts

IAW Sector Delaware Bay Continuity of Operations Plan (COOP), Chapter 2 Essential functions.

.05 Submit final SITREP to LANTAREA via D5.

.3. Vessels: Render assistance as necessary or

requested.

.4. Facilities: Assess damages to docks and moorings, containers, communications, storage tanks, lighting, and all cargo handling gear. Visually inspect and carefully pressure test oil and hazardous material pipelines to Maximum Allowable Working Pressure (MAWP) for integrity. Report the status and results of these activities to COTP Sector Delaware Bay.

.5. Agents: Contact vessels and collect status

assessments. Report it to COTP Sector Delaware Bay. Direct vessels not to move or resume operations until authorized.

.6. Pilots: Assist COTP Sector Delaware Bay in

assessing channel and aids to navigation damage, assist vessels in distress, and coordinate vessel movements.

411. Documentation of Action: RESERVED


Change Ten: 03/2016 1200-1

SECTION 1200 - CHECKLISTS 1201. STORM PREPARATION CHECKLIST FOR VESSELS

I. HURRICANE CONDITION WHISKEY

72 HOURS BEFORE ANTICIPATED LANDFALL Port Status: Open to all commercial traffic

□ (a) Review vessel’s operational schedule.

□ (b) Review vessel heavy weather plans and take appropriate action.

□ (c) If unable to get underway, evaluate the safety of the present berth. If necessary, develop plans to shift to an alternate location or berth. The plans should include the number and source of tugs, the permits required and the agency responsible for approving them, and safety and security arrangements appropriate to the new mooring/berth.

□ (d) COTP will issue a MSIB under authority 33 CFR 160.111(c)that requires:

(i) All self-propelled oceangoing vessels over

200 GT and all oceangoing barges and their supporting tugs to report their intention to depart or remain in port.

(ii) All self-propelled oceangoing vessels over

200 GT and all oceangoing barges and their supporting tugs remaining in port to complete a REMAINING IN PORT CHECKLIST (Appendix 3) and submit to the COTP within 24 hours for review. This checklist will allow the COTP to know what vessels are in the port. Fax this information to Situation Unit Controller (SUC) in Sector Delaware Bay’s Command Center at (215) 271-4833. SUC can be contacted via telephone at (215) 271-4807.


Change Ten: 03/2016 1200-2

Note: Those that do not comply with or refuse this request shall be issued a COTP Order for compliance.

□ (e) Vessels intending to remain at their moorings during the hurricane should obtain the permission of the owner, operator, or person-in-charge of the waterfront facility and determine the conditions the facility will require.

□ (f) Ships intending to remain in port at anchor during the hurricane should contact the Pilots’ Association of the Bay and River Delaware to obtain a hurricane anchorage assignment. The Pilots’ Association will report the identity and location of vessels anchored in hurricane anchorages to the COTP. (NOTE 1: Vessels may not remain anchored at anchorages above Big Stone upon setting of Condition Yankee. NOTE 2: Barges shall not anchor during a hurricane unless approved by the COTP.)

□ (g) Certain bulk oil and hazardous material facilities may insist that vessels depart their docks during this period. The Captain of the Port will permit these moves only when other alternative berthing or safe anchorage has been identified within reasonable proximity.

□ (h) The owner, operator, or representative of a vessel in lay-up status shall ensure the vessel is adequately secured to withstand hurricane conditions.

□ (i) All offshore lightering is to cease, and vessels are to break off and make heavy weather preparations.

□ (j) Ship and barge masters/operators shall identify primary and secondary sources of tug assistance for use during or after storm passage.

□ (k) Set a continuous Channel 16 VHF-FM radio watch.


Change Ten: 03/2016 1200-3

II. HURRICANE CONDITION X-RAY

48 HOURS BEFORE ANTICIPATED LANDFALL

Port Status: Open to all commercial traffic

□ (a) All REMAINING IN PORT CHECKLISTs should have been submitted to the COTP for review. (COTP will individually assess vessels desiring to remain in port, issue COTP Orders as appropriate).

□ (b) Vessels or Barges intending to anchor in port during the hurricane should prepare to proceed to anchorage prior to movement restrictions and closing of the designated waters of COTP Sector Delaware Bay (Condition YANKEE).

See Appendix 1 to Section 1201 Minimum Recommended Precautionary Measures for Ships that are anchored in the port.

See Appendix 2 to Section 1201 Minimum Recommended Precautionary Measures for Barges that are anchored in the port.

□ (c) Vessels intending to weather the hurricane at sea should prepare to depart the port prior to movement restrictions and closing of the designated waters of the COTP Sector Delaware Bay (Condition YANKEE).

□ (d) Vessels or Barges intending to remain moored at a waterfront facility during the hurricane should prepare to proceed to the facility if not already there or shift berths if needed, prior to movement restrictions and closing of the designated waters of the COTP Sector Delaware Bay (Condition YANKEE).

See Appendix 1 to Section 1201 Minimum Recommended Precautionary Measures for Ships that are moored in the port.


Change Ten: 03/2016 1200-4

See Appendix 2 to Section 1201 Minimum Recommended Precautionary Measures for Barges that are moored in the port.

□ (e) All fishing vessels and small vessels in coastal areas should immediately make for the nearest safe port of refuge. All dredges should cease operations and complete final heavy weather preparations.

□ (f) Continue to monitor Channel 16 VHF-FM radio.


Change Ten: 03/2016 1200-5

III. HURRICANE CONDITION YANKEE


Port Status: Vessel traffic control measures in effect

□ (a) COTP will establish a Safety Zone controlling vessel movements and activities as appropriate.

□ (b) Vessels should prepare to suspend cargo transfer operations as required by weather conditions or by the COTP.

□ (c) COTP to review or direct, as necessary, final mooring arrangements for vessels remaining in port. Ships and barges may not be anchored above Big Stone Anchorage (BSA). Vessels anchored in Delaware Bay or River above BSA must depart anchorage immediately.

□ (d) All lightering and bunkering must cease.

□ (e) The Port of Salem is closed. Vessels must depart immediately.

□ (f) All moored tank barges are required to have tug on standby alongside or in immediate proximity. All freight barges are required to be moored to a pier or wharf.

□ (g) Masters of vessels remaining at anchorage must ensure that at least two anchors must be set.

□ (h) All local tug companies should have a list of tugs available for assistance prior to and after hurricane passage.


Change Ten: 03/2016 1200-6

□ (i) All Coastal Inlets are closed to departing traffic.

□ (j) Continue to monitor Channel 16 VHF-FM radio. Note: Vessel traffic may be permitted in and out of port at

the discretion of the COTP upon setting of Hurricane Condition ZULU. However, masters should not count on being able to transit the port during that time period and should plan accordingly. Vessel transit to and from the Port of Baltimore through the C&D Canal will be closely coordinated with COTP Baltimore


Change Ten: 03/2016 1200-7

IV. HURRICANE CONDITION ZULU


Port Status: Closed to all vessel traffic except for vessel movements and activities specifically authorized by the COTP

□ (a) Ensure the vessel is securely moored or anchored and prepared for hurricane conditions.

□ (b) COTP will establish a Safety Zone prohibiting vessel movement and activities

□ (c) Suspend cargo transfer operations as required by weather conditions or by the COTP.

□ (d) Report any hazardous conditions or breakaways of vessels directly to the COTP as soon as possible.

Appendix 1 Recommended Precautionary Measures for Ships Appendix 2 Recommended Precautionary Measures for Barges Appendix 3 Storm Preparedness Planning for Oceangoing

vessels and Oceangoing barges with tugs “REMAINING IN PORT CHECKLIST”


Change Ten: 03/2016 1200-1

SECTION 1200 - CHECKLISTS 1202. STORM PREPARATION CHECKLIST FOR FACILITIES

I. HURRICANE CONDITION WHISKEY

72 HOURS BEFORE ANTICIPATED LANDFALL Port Status: Open to all commercial traffic

□ (a) Review facility contingency plans. The contingency plans for barge fleeting facilities should contain procedures for recovering breakaway barges and specifically include the location or availability of tugs/towboats. Barge fleeting facilities should also evaluate measures to reduce the size of their fleets. (NOTE: Plans to nest barges with other vessels or to anchor barges must be reviewed by the COTP).

□ (b) The owner or operator should review expected vessel arrivals and departures to identify any potential need for assistance or impairment of port operations.

□ (c) Determine whether vessels desiring to remain moored to the facility during the hurricane will be allowed to do so. Notify the vessel master, vessel agent, and the COTP of the facility’s decision. (NOTE: The COTP may direct the vessel or facility to take certain precautions to correct conditions which threaten the port or the environment, one of which may be to direct the vessels to proceed to sea or anchor).

□ (d) Review operational schedules to identify and reduce shipments of Cargoes of Particular Hazard, Hazardous Material, and/or Dangerous Cargoes arriving via highway or rail vehicles.

□ (e) Ensure that vessels in Lay-up Status under your control are prepared for hurricane conditions.


Change Ten: 03/2016 1200-2

□ (f) The owner and operator of waterfront facilities should make initial inspection of piers, docks, roadways and vessels to identify unsafe conditions such as excessive unsheltered storage, missile hazards, unsecured storage tanks or any other potential problems or conditions which cannot be mitigated within 48 hours.

□ (g) Marine Transportation Related (MTR) facilities should empty and clean small discharge containment.

□ (h) The owner or operator should determine whether vessels moored to the facility should remain until the hurricane passes. If not, they must notify the vessel's master or agent to allow them adequate time to make preparations to shift berths or get underway and consult with the COTP.

□ (i) The owner or operator should anticipate cessation of cargo handling operations at the setting of Condition ZULU and make appropriate arrangements.

□ (j) The owner or operator should evaluate the extent that a 96 hour interruption of cargo operations, during and after storm passage, will interrupt strategic public safety, energy, or transportation needs. If a significant interruption is expected, it should be reported to the COTP.


Change Ten: 03/2016 1200-3

II. HURRICANE CONDITION X-RAY


Port Status: Open to all commercial traffic

□ (a) Determine the special needs and intentions of vessels moored at the facility.

□ (b) Determine whether vessels desiring to remain moored to the facility during the hurricane will be allowed to do so. Notify the vessel master, vessel agent, and the COTP of the facility’s decision. (NOTE: The COTP may direct the vessel or facility to take certain precautions to correct conditions which threaten the port or the environment, one of which may be to direct the vessels to proceed to sea or anchor).

□ (c) Facilities requiring vessels to depart their docks during this period will require permission of the COTP. Permission will be given only when other safe alternative berthing or anchorage has been identified within reasonable proximity.

□ (d) The owner or operator should evaluate the extent that a 96 hour interruption of cargo operations, during and after storm passage, will interrupt strategic public safety, energy, or transportation needs. If a significant interruption is expected, it should be reported to the COTP.

□ (e) Set a time for the suspension of cargo handling operations. In doing so, ensure that vessels have ample time to hire and schedule labor, arrange pilots, contract tugs/towboats, and safely complete the transit to sea or a hurricane anchorage prior to the setting of hurricane condition ZULU. Notify the COTP of the time established.


Change Ten: 03/2016 1200-4

III. HURRICANE CONDITION YANKEE


Port Status: Vessel traffic control measures in effect

□ (a) Secure missile hazards, and clear nonessential equipment and loose gear from all wharves and piers.

□ (b) Secure or move hazardous materials and dangerous cargoes to a safe location. Individual drums of hazardous materials should be palletized, and banded. When palletized drums are stowed inside they should be elevated off the floor in a well ventilated warehouse. When stowed outside, palletized drums should be sheltered from the weather as much as possible, and in no case stacked more than two high. Stacked pallets of drums should also be braced and dunnaged to prevent shifting and/or toppling. (NOTE: Title 49 of the Code of Federal Regulations parts 171-178 should be used as a stowage and segregation guide, if the drums to be consolidated contain hazardous materials from different Hazard Classes/Divisions). Grounded containers should be stacked no more than 3 high. Empty containers should be moved to less flood prone areas if possible.

□ (c) Prepare to haul out or trailer all small craft owned by the facility.

□ (d) Advise the COTP of any dangerous cargo which cannot be secured or moved to a safe location.

□ (e) Prepare to secure cargo operations and drain cargo lines in advance of the COTP setting hurricane condition ZULU.


Change Ten: 03/2016 1200-5

IV. HURRICANE CONDITION ZULU


Port Status: Closed to all vessel traffic except for vessel movements and activities specifically authorized by the COTP

□ (a) Secure all cargo operations.

□ (b) Marine Transportation Related (MTR) facilities should drain all loading arms and transfer hoses of product, blank off hoses, empty and clean small discharge containment.

□ (c) Inspect all pollution response equipment to ensure its safety and readiness for deployment after the passage of the hurricane.

□ (d) All small craft owned by the facility that can be hauled out or trailered, should be removed from the water and secured well away from the effects of possible surge and high winds.

□ (e) Secure all facility cranes against high winds and move away from any vessels remaining at the facility.

□ (f) Ensure all vessels remaining at the facility are adequately moored and in compliance with COTP requirements.

□ (g) Advise the COTP of any potential problems that remain at the facility.

Appendix 1 Recommended Precautionary Measures for Ships Appendix 2 Recommended Precautionary Measures for Barges Appendix 3 Storm Preparedness Planning for Oceangoing

vessels and Oceangoing barges with tugs “REMAINING IN PORT CHECKLIST”


Change ten: 03/2016 1200-1-1

APPENDIX 1 TO SECTION 1200

MINIMUM RECOMMENDED PRECAUTIONARY MEASURES FOR SHIPS


Change ten: 03/2016 1200-2-1


MINIMUM RECOMMENDED PRECAUTIONARY MEASURES FOR SHIPS Applies to vessels: Moored │ Anchored │ X │ 1. Mooring lines doubled up with due consideration │ given to the effects of predicted storm surge. │ │ X │ X 2. At least one (1) pilot ladder is rigged on each │ side of the vessel. │ X │ 3. Outboard anchor rigged at short stay. │ X │ X 4. Spare mooring lines and/or wires should be readily │ available on deck forward and aft. │ X │ X 5. All side ports, hatches, portholes, and other │ openings are closed and secured. │ │ X 6. Vessel machinery plant should be on immediate │ standby. │ X │ X 7. Bilge pumps and manifolds are ready for immediate │ use. │ X │ X 8. All fire fighting equipment is ready for immediate │ use. │ X │ X 9. Sufficient number of officers and crew on board to │ tend mooring lines, and/or get underway. │ X │ X 10. At least one (1) fire warp is rigged on the bow │ and another on the stern. In order to expedite │ the establishment of an emergency tow, a portion │ of each fire warp should be draped overboard and │ allowed to hang no more than six (6) feet above │ the waterline. │ X │ X 11. Vessel ballasted to ensure maximum safety. │ X │ 12. A gangway, or other suitable means of accessing │ the vessel from the pier, is rigged. │ X │ X 13. A continuous radio watch should be maintained on │ Channel 16 VHF-FM (156.8 MHz) by a person who speaks

fluent English. │ │ X 14. At least two (2) anchors should be set.


Change Ten: 03/2016 1200-1-2

APPENDIX 2 TO SECTION 1200 MINIMUM RECOMMENDED PRECAUTIONARY MEASURES FOR BARGES


Change Ten: 03/2016 1200-2-2


MINIMUM RECOMMENDED PRECAUTIONARY MEASURES FOR BARGES

Applies to vessels: Moored │ Anchored │ │ X 1. All available anchors are deployed. │ X │ 2. Mooring lines doubled up with due consideration │ given to the effects of predicted storm surge. │ Special attention should be paid to barges moored │ in the proximity of bridges. │ X │ 3. Sufficient personnel are available ashore to │ respond to emergencies. NOTE: In no way should │ this recommendation be understood as the COTP │ advocating personnel being placed in life │ threatening situations. │ X │ X 4. All hatches, portholes and other opening are │ closed and secured. │ X │ X 5. Fire fighting equipment is available and ready for │ immediate use. │ X │ X 6. At least one (1) fire warp is rigged on the bow │ and another on the stern. In order to expedite │ the establishment of an emergency tow, a portion │ of each fire warp should be draped overboard and │ allowed to hang no more than six (6) feet above │ the waterline. │ X │ X 7. Spare mooring lines and/or wires should be readily │ available. │ X │ X 8. Barge ballasted to ensure maximum safety. │ X │ 9. A gangway, or other suitable means of accessing │ the vessel from the pier, is rigged. │ X │ X 10. Bilge pumps are operational. │ X │ X 11. At least one (1) pilot ladder is rigged on each │ side of the vessel.


Change Eleven: 04/2016 1200-3-3


Storm Preparedness Planning for Oceangoing Barges with Tugs “REMAINING IN PORT CHECKLIST”

The safest condition for the port during the arrival of a hurricane (or other unusual extreme weather conditions) is when the inventory of vessels in port is at a minimum. Vessel’s owners/operators and agents will make every attempt to put their vessels to sea whenever a hurricane (or other unusual extreme weather condition) threatens the port. In the event a commercial tug or barge is not capable of safely putting to sea, the person in charge of the vessel must provide specific information concerning the vessel’s status prior to the COTP approval to remain in port. Vessels allowed to remain in port must have the decks clear of unsecured objects, gear adrift, potential pollution hazards and flammable materials. All persons in charge must ensure hatches are secured for heavy weather.


Change Eleven: 04/2016 1200-4-3


Storm Preparedness Planning for Oceangoing Barges with Tugs “REMAINING IN PORT CHECKLIST”

The person in charge of the barge and assist tug(s) must submit in writing a mooring plan for review by the Captain of the Port (COTP).

Tugs and barges remaining in port must have their decks clear of missile hazards, potential pollution hazards, and flammable materials. All persons in charge must ensure that hatches are secured for heavy weather. The following information must be included in the mooring plan submission.

(For items 1 through 4, the vessel’s history may be pulled from MISLE. Ensure the Involved Parties (owner/operator) supplement is included with the history.) Tug/Barge Information: 1. Tug name: _____________________________________ Official number: _____________________ Call sign: _______________ Flag: __________ Length: ______________ Breadth: ______________ Gross tons: ______________ Net tons: _______________ 2. Barge name: ____________________________________ Official Number: ____________________ Call sign: ______________ Flag: __________ Length: _______________ Breadth: ______________ 3. Owning Company’s name __________________________________________________________ ______________________________________________ Phone number _______________________ 4. Operating Company’s name: _________________________________________________________ ______________________________________________ Phone number _______________________ 5. Agent’s or vessel representative(s) name : ______________________________________________ ______________________________________________ Phone number _______________________ 6. 24 HR POC & phone number (Dispatcher): _____________________________________________ 7. 24 HR POC for Qualified Individual(s):_________________________________________________ 8. Provide a full stowage plan and manifest to determine possible cargo and pollution hazards, if staying in port. Barge Information: 9. Cargo aboard: __________________ Amount of cargo aboard: ____________________________ 10. Draft fwd: ___________________ Draft aft: ___________________ Air draft: ________________ 11. Number of personnel aboard: ______________ Tanker man in charge: _______________________ 12. Condition of barge: _________________________________________________________________ 13. Have all non secured objects been or will be removed from deck? ____________________________ 14. Describe how the barge will be secured to the berth. If necessary, attach a diagram showing the mooring arrangements with the size, length and lead of mooring lines or wire. __________________________________________________________________________________ 15. Operational status of machinery Cargo pumps: ________________ Generators: _________________ Firefighting: _______________ Bilge pumps: _________________ Anchors: _________________ 16. Any unusual conditions affecting the barge’s seaworthiness: _________________________________ _________________________________________________________________________________ 17. Reason why barge is staying in port: ____________________________________________________


Change Eleven: 04/2016 1200-5-3

Tug Information: 18. Amount of oil aboard. Diesel: ______________________ Lube oil:__________________________ 19. Amount of ballast aboard: __________________ Total capacity of ballast tanks:________________ 20. Number of personnel aboard and positions (Attach crew list) 21. Name of Tug Captain (Operator): ______________________________________________________ 22. Have all non secured objects been or will be removed from deck? ____________________________ 23. Describe how the tug will be secured to the berth. If necessary, attach a diagram showing the mooring arrangements with the size, length and lead of mooring lines or wire. 24. Will the tug be tending the barge(s) while in port? __________________________________ 25. Operational status of machinery Main engine(s): _______________ Generators: _________________ Firefighting: _______________ Bilge pumps: _________________ Anchors: _________________ 26. Name and location of facility/berth: ____________________________________________________ _________________________________________________________________________________ 27. Depth at berth at mean low water: _____________________________________________________


Change Eleven: 04/2016 1200-1-3


Storm Preparedness Planning for Oceangoing Vessels “REMAINING IN PORT CHECKLIST”

The safest condition for the port during the arrival of a hurricane (or other unusual extreme weather conditions) is when the inventory of vessels in port is at a minimum. Vessel’s owners/operators and agents will make every attempt to put their vessels to sea whenever a hurricane (or other unusual extreme weather condition) threatens the port. In the event a commercial oceangoing vessel is not capable of safely putting to sea, the person in charge of the vessel must provide specific information concerning the vessel’s status prior to the COTP approval to remain in port. Vessels allowed to remain in port must have the decks clear of unsecured objects, gear adrift, potential pollution hazards and flammable materials. All persons in charge must ensure hatches are secured for heavy weather.


Change Eleven: 04/2016 1200-2-3


Storm Preparedness Planning for Oceangoing Vessels “REMAINING IN PORT CHECKLIST”

The person in charge of the vessel must submit in writing a mooring plan for review by the Captain of the Port (COTP).

Vessels remaining in port must have their decks clear of gear adrift, potential pollution hazards, and flammable materials. All persons in charge must ensure that hatches are secured for heavy weather. The following information must be included in the mooring plan submission.

1. Vessel name: ____________________________________ Official number: ___________________ Call sign: _______________ Flag: __________ Length: ______________ Breadth: ______________ Gross tons: ______________ Net tons: _______________ 2. Owning Company’s name __________________________________________________________ _________________________________________ Phone number ____________________________ 3. Operating Company’s name: __________________________________________________________ _________________________________________ Phone number ____________________________ 4. Agent’s or vessel representative(s) name: ________________________________________________ _________________________________________ Phone number ____________________________ 5. 24 HR POC & phone number (Designated Person Ashore): _________________________________ 6. 24 HR POC for Qualified Individual(s): _________________________________________________ 7. Provide a full stowage plan and manifest to determine possible cargo and pollution hazards, if staying in port. 9. Cargo aboard: __________________ Amount of cargo aboard: ____________________________ 10. Amount of oil aboard. Fuel Oil: ____________ Diesel: _____________ Lube oil: ______________ 11. Draft fwd: ___________________ Draft aft: ___________________ Air draft: ________________ 12. Amount of ballast aboard: __________________ Total capacity of ballast tanks: ________________ 13. Estimated draft with the vessel in ballast: Fwd: ____________________ Aft: ____________________ 14. Number of personnel aboard and positions (Attach crew list) 15. Name of Vessel Master: ________________________________________________________________ 16. Condition of vessel: _________________________________________________________________ 17. Have all non-secured objects been or will be removed from deck? ____________________________ 18. How is vessel moored? How many extra mooring lines/cables? ______________________________ 19. Describe how the vessel will be secured to the berth. If necessary, attach a diagram showing the mooring arrangements with the size, length and lead of mooring lines or wire. _______________________________________________________________________________________ 20. Operational status of machinery: Main engine: ______________ Single or Twin screw __________ Generators: _____________________________ Fire fighting: ______________________________ Bilge pumps: ___________________________ Anchors: __________________________________ Mooring machinery: ______________________ Number of anchors: _________________________ 21. Any unusual conditions affecting the vessel’s seaworthiness: ________________________________ _________________________________________________________________________________ 22. Reason why vessel is staying in port: ___________________________________________________ _________________________________________________________________________________ 23. Name and location of facility/berth: ____________________________________________________ 24. Depth at berth at mean low water: __________________

Captain of the Port Sector Delaware Bay

Port Conditions for Hurricanes and Severe Weather

To enter, transit, or remain within this safety zone, vessels must comply with the following requirements: 1.) Commercial vessels and ocean-going barges greater than 500 GT must advise the Captain of the Port (COTP) of their intent to remain in port or depart to the Vessel Arrivals Desk. - If intending to remain in port, vessels must complete and submit “Storm Preparation Checklist” for approval. Check lists can be found on Homeport at the following address: http://homeport.uscg.mil/delawarebay or by calling Vessel Arrivals at (215) 271-4887. 2.) Closure of Departure/Arrival Windows: Oceangoing vessels over 500 gross tons departing the port must depart no later than 12 hours prior to the arrival of gale force winds (Port Condition Zulu). Vessels bound for COTP Delaware Bay zone, which are unable to arrive 12 hours prior to arrival of gale force winds are advised to seek alternate destination. 3.) Cargo Operations/Bunkering: All transfer operations shall cease at 40 mph winds. All vessels intending to leave port and requiring bunkers shall plan accordingly to ensure preparations for departure are complete by 12 hours prior to the arrival of gale force winds from the storm. 4.) Vessels not constricted by draft: Smaller commercial vessels not restricted by draft, including fishing vessels, are urged to seek shelter outside the deep draft shipping channels and turning areas. Note: Whiskey and X-Ray port condition measures are the same except for deadlines for submitting the “Storm Preparation Checklist”. Daily Marine Safety Information Broadcasts (MSIB’s ) will detail checklist submission date and time requirements.

No vessels may enter, transit, or remain within this safety zone without the permission of the Captain of the Port. In addition to the requirements of Port Condition X-Ray, the below are in effect: 1.) Cease Cargo Operations: All transfer of cargo operations shall cease when wind speeds reach 40 mph. 2.) Disconnect Transfer Hoses: Disconnect all transfer hoses and loading arms when wind speeds exceed 50 mph. 3.) Vessels Desiring to Depart Port: Must Arrange Immediate Departure: Movement of all vessels and barges over 500 gross tons desiring to depart the port must contact the Captain of the Port at (215) 271-4807 to arrange immediate departure. 4.) All commercial vessels greater than 500 GT remaining in port must be at their mooring site in accordance with their “Storm Preparation Checklist” as approved by the Captain of the Port. Any vessels that have not submitted checklists must email or fax them immediately to the Command Center. 5.) Vessels Bound for Sector Delaware Bay COTP Zone: Vessels bound for this port are advised to seek an alternate destination. Within 12 hours of expected gale force, the COTP will set Port Condition Zulu. Future Port Conditions are set contingent upon the storm’s course and speed. Should the hurricane increase in speed, Condition Zulu may be set sooner.

Port Status: Closed All movements require Captain of the Port Delaware Bay approval. Hurricane landfall predicted in 12Hrs. The COTP may allow vessel transit on a case by case basis. If the COTP deems a transit necessary and not a risk to the vessel or surrounding environment the transit may be considered. For the safety of Coast Guard personnel, it is likely that Sector Delaware Bay will be evacuated as a major storm approaches. In this event, operators should rely on the website above or call the Sector Command Center at (215) 271-4807.

Time to Landfall Port Condition 72 HOURS WHISKEY 48 HOURS X-RAY 24 HOURS YANKEE 12 HOURS ZULU

The Storm Preparation Checklist can found here: http://homeport.uscg.mil/delawarebay

Sector Command Center: (215) 271 4807

Vessel Arrivals Desk: (215) 271-4887 Fax: (215)271-4833

Email: [email protected]

Hurricane Conditions & Port Conditions Hurricane Conditions and Port Conditions exist simultaneously and are intended for different audiences. Hurricane Conditions are storm classifications to indicate the speed of approach prior to landfall. Port Conditions are set by the COTP Delaware Bay to efficiently communicate anticipated expectations regarding vessel traffic, transits, and cargo transfer. Both of these conditions will be provided simultaneously with specific requirements to port stakeholders via the Maritime Exchange, HOMEPORT, Urgent Marine Information Broadcast (UMIB) and Broadcast Notice to Mariners (BNM).

TIME TO LANDFALL

HURRICANE CONDITIONS

PORT CONDIT-

IONS

NATIONAL WEATHER SERVICE

SEASONAL ALERT

SEASONAL ALERT “Five”

N/A N/A

72 HOURS FOUR WHISKEY N/A

48 HOURS THREE X-RAY WATCH

36 HOURS N/A N/A WATCH

24 HOURS TWO YANKEE WARNING

12 HOURS ONE ZULU WARNING

CONTACT INFORMATION

POST STORM ACTIVITIES

Storms have the potential to cause a range of damage to the port. Post storm assessments can reveal that the port suffered some damage or significant damage which affects or disrupts the maritime transportation system. When necessary, a Marine Transportation System Recovery Unit (MTSRU) will be established. The MTSRU includes representatives from government agencies and the marine industry. The MTSRU has the singular focus on re-opening the port for resumption of commercial activity after a disruption . Should a MTSRU be stood up after a disruption, information will be sent out via HOMEPORT, Urgent Marine Information Broadcasts (UMIB), and broadcast Notice to Mariners (BNM).

Captain of the Port Sector Delaware Bay

Port Conditions for Hurricanes and Severe

Weather Rev Apr 2015

Agency Contact Info USCG, Sector Delaware Bay,

Command Center (24/7) 215-271-4940

USCG, Sector Delaware Bay,

Command Center (Fax) 215-271-4833


Command Center (Email) [email protected]


Situation Unit Coordinator

[email protected]

USCG, Sector Delaware Bay, Vessel Arrivals

215-271-4887

Vessels Desiring To Depart Port 215-271-4807

Sector Delaware Bay, Port State Control 215-271-4887

Sector Delaware Bay, Facilities 215-271-4887

Marine Transportation System Recovery Unit (When Activated at Sector Delaware Bay)

215-271-4800 x4602

Customs & Border Protection 215-717-5951 Maritime Exchange

24 hour operations 215-925-1524

COMMANDER U.S. COAST GUARD

SECTOR DELAWARE BAY 1 WASHINGTON AVE

PHILADELPHIA, PA 19147 TEL: (215) 271-4800 FAX: (215) 271-4833

MARINE SAFETY INFORMATION BULLETIN HURRICANE ####

[MSIB # xxx-18]

### ##, 2018

NOTICE OF HURRICANE READINESS CONDITION WHISKEY

The Captain of the Port intends to set Hurricane Condition WHISKEY at <time> <date>

due to the potential for Hurricane <NAME> to impact the <INSERT GEOGRAPHIC> area. The

possibility exists that the Port of Philadelphia and surrounding areas will experience high winds,

severe thunderstorms, and increased seas and surf. All members of the port community to include

vessel owners and operators, vessel agents, pilots and facility owners and operators are asked to

take adequate precautions and to follow the Port Hurricane Contingency Plan, to include Section

405, dated April 2015. An updated Port Hurricane Contingency Plan can be found on Homeport at:

homeport.uscg.mil/DelawareBay. Vessel agents shall ensure their ships are provided a copy of the

Port Hurricane Contingency Plan. There are currently no restrictions in the Captain of the Port

Sector Delaware Bay area of responsibility. Based on the current storm track, the Captain of the

Port anticipates setting Port Condition X-ray at <TIME> on <DATE>.

The COTP will broadcast notification using VHF-FM radio in the event any limitations or

restrictions are imposed in the COTP Sector Delaware Bay area of responsibility. Additionally this

notification will be forwarded to the Maritime Exchange and will be available as requested. The

U.S. Coast Guard will provide the best possible advance notification before changing port

operational status. Please refer to the Homeport website for additional information and checklists.

If there are any questions regarding the contents of this bulletin or expectations of the

Captain of the Port, please contact (215) 271-4807.

S. E. ANDERSON

Captain, U.S. Coast Guard

Captain of the Port Delaware Bay





MARINE SAFETY INFORMATION BULLETIN HURRICANE ####

[MSIB # xxx-18]

### ##, 2018

NOTICE OF HURRICANE READINESS CONDITION X-RAY

The Captain of the Port is notifying Port partners that Hurricane Condition X-RAY will be

set throughout the port at <time> on <date> due to the potential for Hurricane <NAME> to impact

the <GEOGRAPHIC> area. This Marine Safety Information Bulletin is an update to MSIB #xx1-

18, dated ####.

The Captain of the Port Sector Delaware Bay has determined that the possibility exists that

the Port of Philadelphia and surrounding areas will experience high winds, severe thunderstorms,

and increased seas, surf and tidal surge. All members of the port community to include vessel

owners and operators, vessel agents, pilots, and facility owners and operators are to take adequate

precautions and to follow the Port Hurricane Contingency Plan, to include Section 406, dated April

2015 and comply with the requirements of Section 1200, “Storm Preparation Checklists for Vessels

and Facilities”. Specifically, vessels desiring to remain in port must submit a “Remaining in Port

Checklist” by <TIME> on <DATE>. An up to date Port Hurricane Contingency Plan can be found

on Homeport at https://homeport.uscg.mil/DelawareBay. Vessel agents shall ensure their ships are

provided a copy of the Port Hurricane Contingency Plan.

Additionally, Commercial vessels and barges over 500 gross tons, and tank barges over 200

gross tons, which do not intend to remain in port are encouraged to make plans to depart the

Delaware River no later than 24 hours prior to the onset of gale force winds on their transit route

(i.e. on the Delaware Bay).

PREPERATIONS FOR HURRICANE READINESS CONDITION YANKEE

Based on the current storm track, the Captain of the Port anticipates setting Port Condition

Yankee at <TIME> on <DATE>. In preparation for setting Hurricane Condition YANKEE,

mariners are advised that the following limitations may be imposed:

All anchorages north of Bombay Hook Point will be closed to vessels intending to anchor.

All cargo operations must cease, except perishable cargos. Agents for vessels with

perishable cargos must contact the Marine Transportation System Recovery Unit

https://homeport.uscg.mil/DelawareBay

(MTSRU) with cargo offloading work schedule. Contact the MTSRU at 267-515-7294 for

vessel movement.

For vessel movements contact the MTSRU at 267-515-7294.

All anchorages north of Bombay Hook Point are closed to vessels intending to anchor.

Vessels currently in anchorage must contact the MTSRU to determine course of action.

All bunkering and lightering operations must cease.

All cargo operations utilizing cranes must cease.

All moored tank barges will be required to have a tug on standby alongside or in immediate

proximity. All freight barges will be required to be moored to a pier or wharf.

All local tug companies should have a list of tugs available for assistance prior to and after

hurricane passage.

All coastal inlets are closed to departing traffic.

The COTP will broadcast notification using VHF-FM radio in the event any limitations or

restrictions are imposed in the COTP Sector Delaware Bay area of responsibility. This notification

will be forwarded to the Maritime Exchange and will be available as requested. The U.S. Coast

Guard will provide the best possible advance notification before changing port operational status.

Please refer to the Homeport website for additional information and checklists.



S. E. ANDERSON






MARINE SAFETY INFORMATION BULLETIN HURRICANE CORA

[MSIB # xx3-18]

### ##, 2018

NOTICE OF HURRICANE READINESS CONDITION YANKEE

The Captain of the Port is notifying Port partners that Hurricane Condition YANKEE

will be set throughout the port at <TIME> on <DATE> due to the potential for Hurricane

<NAME> to impact the <GEOGRAPHIC> area. This Marine Safety Information Bulletin is an

update to MSIB #xx2-18, dated ####. Based on the current storm track, the Captain of the Port

anticipates setting Port Condition Zulu at <TIME> on <DATE>.

The Captain of the Port Sector Delaware Bay is notifying mariners that projections

indicate the Port of Philadelphia and surrounding areas will experience high winds, severe

thunderstorms, and increased seas, surf and tidal surge. All members of the port community to

include vessel owners and operators, vessel agents, pilots, and facility owners and operators are

to take adequate precautions and to follow the Port Hurricane Contingency Plan, to include

Section 407, dated April 2015 and comply with the requirements of Section 1200, “Storm

Preparation Checklists for Vessels and Facilities” and adhere to the following:

Lightering operations must cease. Bunkering operation requests will be approved by the

Captain of the Port on a case-by-case basis.

All cargo operations utilizing cranes must cease.

All moored tank barges are required to have a tug on standby alongside or in immediate

proximity. All freight barges are required to be moored to a pier or wharf.

All anchorages north of Bombay Hook Point are closed to vessels intending to anchor.

Vessels currently in anchorage must contact the MTSRU to determine course of action.

Contact the MTSRU at 267-515-7294.

Vessels anchored in Big Stone Anchorage are required to have a Pilot onboard.

All local tug companies should have a list of tugs available for assistance prior to and

after hurricane passage.

All coastal inlets are closed to departing traffic.

For vessel movements contact the MTSRU at 267-515-7294.

PREPARATIONS FOR HURRICANE READINESS CONDITION MODIFIED ZULU

Vessels must be securely moored and prepared for hurricane conditions.

Mariners are advised that all vessel movement within the Port of Sector Delaware Bay

may be suspended with the exception of vessels seeking safe harbor or refuge. Vessel

movements without specific authorization from the Captain of the Port will be prohibited.

Liquid cargo transfer operations will be suspended.

Mariners are advised that based on continued deteriorating weather conditions, the

entrance to Delaware Bay may be closed to incoming traffic.

The COTP will broadcast notification using VHF-FM radio in the event any limitations

or restrictions are imposed in the COTP Sector Delaware Bay area of responsibility.

Additionally this notification will be forwarded to the Maritime Exchange and will be available

as requested. The U.S. Coast Guard will provide the best possible advance notification before

changing port operational status. Vessel agents are reminded to ensure their ships are provided a

copy of the Port Hurricane Contingency Plan which can also be found on Homeport at

https://homeport.uscg.mil/DelawareBay. Please refer to the Homeport website for additional

information and checklists.



S. E. ANDERSON



https://homeport.uscg.mil/DelawareBay

Notes:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Additional information about DCMS Deployable Support Elements can be found in the DCMS

Contingency Support Plan 9930-1 .

Deployable Support Elements do not replace Incident Management Team members but provide specialized

support to the Coast Guard family, facilities, and equipment.

DCMS supports contingency response through the DCMS Deployable Support Elements (DSEs) which

include Emergency Response Teams (ERTs), Individual Support Specialists, and the Logistics

Support Element (LSE).

DCMS-DOL-4 201

U.S. Coast Guard Deputy Commandant for Mission Support (DCMS)

DCMS Deployable Support Elements (DSEs)

All people, All platforms,

All systems, And all missions

Always supported.

How do you DCMS DeployableSupport Elements (DSEs) for Coast Guard Contingency Response operations?

en a ICS-213 RR CG Resource Requestform listing competencies needed to theDistrict Incident Management Team (IMT). The District will for DSE's to the Area IMT .

For after hours/weekend requests DCMS

atch at 757-398-6765

DOL

HSWL SC’s Mobile Medical Unit

DCMS Emergency Response Teams (ERTs) are

Damage Assessment Team (DAT). DATs are deployed to a contingency to assess damage & propose emergent repairs to impacted Coast Guard facilities, including Coast Guard housing. DATs can forward deploy when a contingency such as a hurricane, is anticipated. DATs are sourced through Shore Infrastructure Logistics Center (SILC) & the Safety & Environmental Health Officer (SEHO) through HSWL.

Facility Repair Team (RT). RTs carry out emergent repairs to Coast Guard facilities to resume operations or to prevent further damage until long-term repairs can be completed. RTs are sourced through the SFLC

Personnel Support Team (PST). are sourced through the Personnel Service Center (PSC) to provide assistance to Coast Guard members & their families during a contingency. PSTs can assist with obtaining lodging, financial guidance, decedent affairs guidance, mutual assistance & can coordinate & manage safe haven facilities. The PST may be located at safe haven to assist Coast Guard employees & their families.

Critical Incident Stress Management (CISM) Team. CISM Teams are sourced through the Health, Safety, & Work-Life Service Center (HSWL SC) to provide critical incident stress intervention for Coast Guard personnel affected by a contingency.

Mobile Support Unit (MSU) MSUs can deploytwo simultaneous Forward Operating Bases (FOBs) to support CONUS & OCONUS contingencies. Provide FOB support including: temporary climate controlled berthing/command posts, power generation, modular rate-specific workshops, exterior lighting, & extensive hand & power tools required to support austere operations. MSUs are sourced through the SFLC.

Medical Support Team (MEDT). MEDTs provide basic medical care to response personnel. Sourced through HSWL SC, the MEDT deploys with an initial capacity of supplies to support 20 patients per day for two weeks. This team can also assist in coordinating outside healthcare for Coast Guard members & their dependents.

Mobile edical nit (MMU) can deployin conjunction with a (MEDT) as a type 3 asset with supplied equipment & support staff. The MMU is a forward operating unit that provides medical support to first responders. The MMU has two Deployable Rapid Assembly Shelters (DRASH) to be used for medical care & crew quarters. It can support itself for 2 weeks with the exception of latrine, shower & laundry services.

Legal Support Team (LST). Although not part of DCMS, the LSC coordinates the Legal Support Team as an ERT. The LST typically consists of one attorney & one paralegal to provide legal advice to Coast Guard members affected by a contingency. LSTs can also assist with claims for personal injury or property damage.

Cashier Team (CASH) CASH deploy to disperseIMPREST funds to affected Coast Guard personnel in government housing for loss of property such as food items due to power outages. Coast Guard Mutual Assistance specialists may travel with the CASH Team to pay loans or grants on scene.

Vessel Support Team (VST). VST made up ofnaval engineers & coordinated through SFLCto maintain & repair Coast Guard boats & cutters that are used as part of a contingency response.

Contingency Staffing Support Team (CSST). The CSST assists Incident Management Teams with the Mobilization Readiness Tracking Tool (MRTT) training & the contingency staffing process. The team is staffed by PSC SSB.

C4IT Damage Assessment Team (CDAT). CDATs are available through the regional Electronics Support Unit to assess the C4IT systems & infrastructure within an affected area.

Marine Environmental Response Asset Line Field Office (MALFO). The MALFO is coordinated through SILC to provide in-theatre support for Coast Guard-owned environmental response equipment during a major pollution incident.

Just In Time Training Team (JITT). Coordinated by FORCECOM the JITT is scalable in function & size to provide or coordinate training for Coast Guard personnel in large long-term response operations.

Support Specialists . DCMS Individual Support Specialists are Coast Guard individuals with specialized skill sets or qualifications useful in support & sustainment of Coast Guard operations.

Logistics Support Element (LSE). The LSE is a scalable, flexible team capable of integrating into an ICS or Joint environment (CONUS or OCONUS) to support & sustain CG forces employed in the response operation. The LSE provides expertise on DCMS support capabilities & provides planning for sustained logistical support for large incidents. The LSE does not fill the LSC position. The LSE fills the role of a DCMS Technical Specialist at the Sector IMT or District Area Command.

Incident Reconstitution Office (IRO). Though not a DSE, he IRO coordinates DCMS efforts during the recovery phase of a response coordinateefforts to repair or rebuild Coast Guard facilities.

Food Service Assistance & Training Team (FSAT) Staffed through FORCECOM, FSATsadvise & evaluate messing & dining operation for responders during contingencies.

Safety Mobile Assistance, Response & Training Team (SMART). Staffed through HSWL to advise Coast Guard responders on a wide range of safety related issues & environmental health support

CROCODILE*

IBIS *

MAKO *

ROLLIN FRITCH

LAWRENCE LAWSON

CAPSTAN

CLEAT

49ft BUSL

26ft TANB

26ft TANB

20ft AB-S

55ft ANB

20ft AB-S (2 ea)

RBM (2 ea)

RB-S (2 ea)

RB-S (1 ea)

SPC-SW (1 ea)

MER Trailer (1 ea)

MLB (2 ea)

RBS (2 ea)

UTL-T (1 ea)

MER Trailer (1 ea)

MLB (2 ea)

RBS (1 ea)

SPC-SW (1 ea)

MER Trailer (1 ea)

MLB (2 ea)

RBS (2 ea)

MER Trailer(1 ea)

UTL - T (1 ea)

RBS (2 ea)

RBS (3 ea)

MER Trailer (2 ea)

MLB (2 ea)

RBS (1 ea)

SPC-SW (1 ea)

MER Trailer (1 ea)

Auxiliary

SARDET Marcus Hook, PA

Auxiliary

SARDET Bordentown, NJ

Auxiliary

SARDET Bowers Beach, DE

Auxiliary

SARDET Long Level, PA

MSD Lewes, DE MAHR Trailer

* - Escort ANT Cape May TANB or

other Station's Small Boats as directed.

SAFFIR / SIMPSON SCALE FOR

ATLANTIC HURRICNE. These

categories measures disaster potential

and are used by the National Hurricane

Tracking Center and reported by the

National Weather Services.

Shelter in place (0) NG Armory Dagsboro, DE (35 Mins ) NG Armory Dagsboro, DE (35 Mins ) NG Armory Dagsboro, DE (35 Mins )

Shelter in place (0) Trailered at Individual's home/other safe location Trailered at Individual's home/other safe location Trailered at Individual's home/other safe locationOnly if vessels are required to evacuate.


Shelter in place (0) Trailered at Sector Delaware Bay (2 hrs) Trailered at Sector Delaware Bay (2 hrs) Trailered at Sector Delaware Bay (2 hrs)Only if vessels are required to evacuate. Boat will transit the river to Philadelphia to be

trailered.


Station Indian River

Station Roosevelt Inlet, DE (small)

Sta Indian River Moored at Pier (0) ACOE Chesapeake City (3 Hrs) ACOE Chesapeake City (3 Hrs) ACOE Chesapeake City (3 Hrs)

NG Armory Dagsboro, DE - Trailered (30 Mins) NG Armory Dagsboro, DE - Trailered (30 Mins) NG Armory Dagsboro, DE - Trailered (30 Mins)

Only if vessels are required to evacuate.

3 hours transit in 6-9 FT seas and less than

30 KTs. We probably will have to move in Condition 3.

Sta Indian River -Trailered (0) NG Armory Dagsboro, DE - Trailered (30 Mins) NG Armory Dagsboro, DE - Trailered (30 Mins) NG Armory Dagsboro, DE - Trailered (30 Mins)

Sta Indian River -Trailered (0) NG Armory Dagsboro, DE - Trailered (30 Mins) NG Armory Dagsboro, DE - Trailered (30 Mins) NG Armory Dagsboro, DE - Trailered (30 Mins)

Shelter in place (0)

Sta Philadelphia - Moored at Pier (0) X2 Boat Bay (0) X2 Boat Bay (0) X2 Boat Bay (0)

Sta Philadelphia - Moored at Pier (0) X3 Trailered and in Parking Lot (0) X3Trailered and in Parking Lot (0) X3 Trailered and in Parking Lot (0)

Shelter in place (0) Shelter in place (0) Shelter in place (0)

Station Philadelphia

Station Salem, NJ (small)

Trailered and in Parking Lot (0) Trailered and in Parking Lot (0) Trailered and in Parking Lot (0) Trailered and in Parking Lot (0)

Shelter in place (0)

Station Manasquan Inlet

Station Shark River, NJ (small)

HWX Station - no evacuation req (0) ACOE Chesapeake City (9 Hrs) ACOE Chesapeake City (9 Hrs) ACOE Chesapeake City (9 Hrs)

Only if vessels are required to evacuate. As directed by Sector based on Wx info, MLB

primary location is Ft. Mifflin ACOE facility on Delaware River. Trailers: Coordinate

with Strike Team at Fort Dix.

Trailered - Shelter in place (0) AST Fort Dix, NJ - Trailered (1.5 Hrs) AST Fort Dix, NJ - Trailered (1.5 Hrs) AST Fort Dix, NJ - Trailered (1.5 Hrs)

Only if vessels are required to evacuate. As directed by Sector based on Wx info,

primary location is ACOE facility Chesapeake City. Trailers: Coordinate with Strike

Team at Fort Dix.



Shelter in place (0) AST Fort Dix, NJ - Trailered (1.5 Hrs) AST Fort Dix, NJ - Trailered (1.5 Hrs) AST Fort Dix, NJ - Trailered (1.5 Hrs)

Shelter in place (0) AST Fort Dix, NJ - Trailered (1.0 Hrs) AST Fort Dix, NJ - Trailered (1.0 Hrs) AST Fort Dix, NJ - Trailered (1.0 Hrs)

Station Atlantic City

Station Great Egg, NJ (small)

HWX Station - no evacuation req (0) Shelter in Place Station Sandy Hook, Sector DB or ACOE Station Sandy Hook, Sector DB or ACOE

Station Barnegat Light

Station Beach Haven, NJ (small)

SURF Station - no evacuation req (0) Shelter in place (0) Fort Mifflin, Philadelphia, PA (8 hrs) Fort Mifflin, Philadelphia, PA (8 hrs)

Millville Airport / Rescue Squad (30 min) Millville Airport / Rescue Squad (30 min)

Trailered - Shelter in place (0)

Trailered - Shelter in place (0) Air Station Atlantic City Air Station Atlantic City Air Station Atlantic City

Station Boat House (0) Borgata Hotel and Casino (0) Borgata Hotel and Casino (0) Borgata Hotel and Casino (0)

Station Cape May

Station Fortescue (sm)

Station Townsend Inlet (sm)

HWX Station - no evacuation req (0) Sector / STA Philadelphia (6 Hrs) Sector / STA Philadelphia (6 Hrs) Sector / STA Philadelphia (6 Hrs)

STA AC may determine that the best option is to relocate the MLBs to C&D Canal or

Sector DB vice STA Sandy Hook. This determination will be made after reviewing the

storm track and current wx & sea conditions and determining how many other assets are

currently sheltered at those locations.

Trailered - Shelter in place (0) Holiday Inn at Cherry Hill, NJ** Holiday Inn at Cherry Hill, NJ** Holiday Inn at Cherry Hill, NJ**

Millville Airport / Rescue Squad (30 min) Millville Airport / Rescue Squad (30 min) Millville Airport / Rescue Squad (30 min)

Sta Cape May - Engineering Garage (0) Sta Cape May - Engineering Garage (0) Sta Cape May - Engineering Garage (0) Sta Cape May - Engineering Garage (0)

The Commanding Officer of Station Cape May may determine that the evacuation of the

RB-S and SPC-SW assets need to be earlier. Crews from both the Station (sm) units

will report back to Station Cape May upon securing their respective assets. Prefrence

would be to go to the C&D canal for the RB-M's instead of all the way up to Philly b/c

of the tidal surge and pier issues. It's a shorter trip but understand it'll be based on what

assets are in the immediate area if we can deviate from the plan. For Sandy all

trailerable assets went to Millville b/c the CM county airport didn't have any room.

Trailered - Shelter in place (0) Cape May County Airport (20 min) Cape May County Airport (20 min) Cape May County Airport (20 min)

Trailered - Shelter in place (0) Millville Airport / Rescue Squad (30 min)

ANT PhiladelphiaSector Delaware Bay (0) Sector Delaware Bay - See notes (0) Sector Delaware Bay - See notes (0) Sector Delaware Bay - See notes (0)


ANT Cape May (0) AST Fort Dix, NJ - Trailered (2 Hrs) AST Fort Dix, NJ - Trailered (2 Hrs) AST Fort Dix, NJ - Trailered (2 Hrs)

ANT Cape May (0) AST Fort Dix, NJ - Trailered (2 Hrs) AST Fort Dix, NJ - Trailered (2 Hrs) AST Fort Dix, NJ - Trailered (2 Hrs)

ANT Cape May (0)

Only as needed. Pull boat at Sector, place on blocks and tie down. Stored on base at

Sector. Sector Delaware Bay (0) Sector Delaware Bay - See notes (0) Sector Delaware Bay - See notes (0) Sector Delaware Bay - See notes (0)

See notes See notes

Sector Delaware Bay (0) Sector Delaware Bay (0) Sector Delaware Bay (0) Sector Delaware Bay (0)

ANT Cape May

ANT Cape May (0) ACOE Chesapeake City (8-10 Hrs) ACOE Chesapeake City (8-10 Hrs) ACOE Chesapeake City (8-10 Hrs)

AST Fort Dix, NJ - Trailered (2 Hrs) AST Fort Dix, NJ - Trailered (2 Hrs) AST Fort Dix, NJ - Trailered (2 Hrs)

Cape May NJ - See notes (0)

Cape May NJ - See notes (0)

See notes

See notes See notes

See notes See notes

See notes


Primary location:

87s: USACE Pier FT. Mifflin - (5.5 Hrs)

FRCs: SecDelBay (6 Hrs)

Secondary location:

87s: SecDelBay (6 Hrs)

FRCs: Baltimore, MD

Tertiary location:

87s and FRCs: Federal Pier (Christina River) Wilmington, DE - (4 hrs)

POC: Robert (Bobby) Senseny, Harbormaster (Port of Wilmington, DE) 302-472-7740

Office; 302-545-8591 Cell; Kenneth Beatty, Port Captain Wilmington Tug

302-426-1795; 302-652-1666 Office; 302-420-3007 Cell

Cape May NJ - See notes (0) See notes See notes See notes

AssetPREDICTED STORM

NotesHeavy Weather (Transit Time) Category I (Transit Time) Category II & III (Transit Time) Category IV & Higher (Transit Time)

Cape May NJ - See notes (0) See notes See notes See notes

Sector Delaware Bay (0) Sector Delaware Bay (0) Sector Delaware Bay (0) Sector Delaware Bay (0)Cutters

Cape May NJ - See notes (0) See notes

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A B C D E F G H I J K L

Need Assess?Y/N

Baker Range Rear Light (LLNR 2510) AAC 1 39.54086 ‐75.56986 39.809698 ‐75.395003Bellevue Range Front Light (LLNR 3080) AAC 1 39.73537 ‐75.50398 38.95078 ‐75.201895Bellevue Range Rear Light (LLNR 3085) AAC 1 39.7281 ‐75.51069Beverly Lower Range Front Light (LLNR 3865) AAC 1 40.0708 ‐74.93477Beverly Lower Range Rear Light (LLNR 3870) AAC 1 40.07085 ‐74.93613Beverly Upper Range Front Light (LLNR 3880) AAC 1 40.0703 ‐74.90235Beverly Upper Range Rear Light (LLNR 3885) AAC 1 40.07027 ‐74.90068Billingsport Range Front Light (LLNR 3320) AAC 1 39.84163 ‐75.28745Billingsport Range RearLight (LLNR 3325) AAC 1 39.8403 ‐75.29227Bristol Range Front Light (LLNR 3995) AAC 1 40.09194 ‐74.85814Bristol Range Rear Light (LLNR 4000) AAC 1 40.09161 ‐74.85892Bulkhead Bar Range Front Light (LLNR 2880) AAC 1 39.65532 ‐75.57283Bulkhead Bar Range Rear Light (LLNR 2885) AAC 1 39.66094 ‐75.57179Cape May Harbor Range Front Light 4 (LLNR 1455) AAC 1 38.95216 ‐74.87643Cape May Harbor Range Rear Light (LLNR 1460) AAC 1 38.95881 ‐74.8819Cape May Harbor Range Rear Passing Light (1463) AAC1 38.95707 ‐74.880492Cherry Island Range Front Light (LLNR 2975) AAC 1 39.7506 ‐75.49418Cherry Island Range Front Passing Lights (LLNR 2977) AAC 1 39.7506 ‐75.49418Cherry Island Range Rear Light (LLNR 2980) AAC 1 39.76206 ‐75.48973Chester Range Front Light (LLNR 3230) AAC 1 39.85402 ‐75.33147Chester Range Rear Light (LLNR 3235) AAC 1 39.85688 ‐75.32694Christina River Range Front Light (LLNR 3005) AAC 1 39.72278 ‐75.53244Christina River Range Rear Light (LLNR 3010) AAC 1 39.72365 ‐75.53486Deepwater Point Range Front Light (LLNR 2895) AAC 1 39.67836 ‐75.51842Deepwater Point Range Rear Light (LLNR 2910) AAC 1 39.6845 ‐75.51133Devlin Lower range Front Light (LLNR 3935) AAC 1 40.07594 ‐74.90079Devlin Lower Range Rear Light (LLNR 3940) AAC 1 40.07549 ‐74.90359Devlin Upper Range Front Light (LLNR 3945) AAC 1 40.08369 ‐74.85316Devlin Upper Range Rear Light (LLNR 3950) AAC 1 40.08412 ‐74.85046Eagle Point Range Front Light (LLNR 3495) AAC 1 39.88297 ‐75.20028Eagle Point Range Rear Light (LLNR 3500) AAC 1 39.88313 ‐75.20338Edgewater Lower Range Front Light (LLNR 3905) AAC 1 40.06893 ‐74.91879Edgewater Lower Range Rear Light (LLNR 3910) AAC 1 40.06827 ‐74.92107Enterprise Lower Range Front Light (LLNR 3820) AAC1 40.05175 ‐74.97226Enterprise Lower Range Rear Light (LLNR 3825) AAC1 40.04755 ‐74.98218Enterprise Upper Range Front Light (LLNR 3840) AAC1 40.0748 ‐74.91778Enterprise Upper Range Rear Light (LLNR 3845) AAC1 40.07571 ‐74.91564Fisher Point Range Front Light (LLNR 3625) AAC 1 39.97785 ‐75.07054Florence Upper Range Front Light (LLNR 4100) AAC 1 40.1189 ‐74.78531Florence Upper Range Rear Light (LLNR 4105) AAC 1 40.11807 ‐74.78253Frankford Channel Upper Directional Light (LLNR 3715) AAC 1 40.02032 ‐75.02246Horseshoe Bend Range Front Light (LLNR 3540) AAC 1 39.88681 ‐75.13454

The highest priority post storm overflight assessment zone for a storm scenario involving port‐wide impacts (i.e. port closure) is the Delaware Bay and River Main Channel, which would be the Delaware Bay and River from the entrance to the Benjamine Franklin Bridge in Philadelphia. Initial focus is on the channel itself (debris, vessels, obstructions, spills, etc), the Category 1 ATON (vast majority are ranges), key

anchorages, and bridges over the deep draft channel (damage impacting air draft clearance, vehicle traffic impacts). The nature or intensity of the storm, track, or extent of port closures/restrictions may reduce the geographic area targeted for an overflight.

Delaware Bay and River Main Channel Assessment

Category 1 ATON

Big Stone AnchorageMarcus Hook Anchorage

Anchorages Bridges

All bridges over deep draft channel

1

2

3

A B C D E F G H I J K L

Need Assess?Y/N

The highest priority post storm overflight assessment zone for a storm scenario involving port‐wide impacts (i.e. port closure) is the Delaware Bay and River Main Channel, which would be the Delaware Bay and River from the entrance to the Benjamine Franklin Bridge in Philadelphia. Initial focus is on the channel itself (debris, vessels, obstructions, spills, etc), the Category 1 ATON (vast majority are ranges), key

anchorages, and bridges over the deep draft channel (damage impacting air draft clearance, vehicle traffic impacts). The nature or intensity of the storm, track, or extent of port closures/restrictions may reduce the geographic area targeted for an overflight.

Delaware Bay and River Main Channel Assessment

Category 1 ATON Anchorages Bridges

464748495051525354555657585960616263646566676869707172737475767778798081828384

Horseshoe Range Front Light (LLNR 3530) AAC 1 39.87799 ‐75.14577Horseshoe Range Rear Light (LLNR 3535) AAC 1 39.87342 ‐75.14863Kinkora Lower Range Front Light (LLNR 4110) AAC 1 40.1189 ‐74.78531Kinkora Lower range Rear Light (LLNR 4115) AAC 1 40.11826 ‐74.78631Kinkora Upper Range Front Light (LLNR 4145) AAC 1 40.13624 ‐74.75831Kinkora Upper Range Rear Light (LLNR 4150) AAC 1 40.13687 ‐74.75732Landreth Range Front Light (LLNR 4045) AAC 1 40.10073 ‐74.83742Landreth Range Rear Light (LLNR 4050) AAC 1 40.0979 ‐74.83862Lehigh Lower Range Front Light (LLNR 3965) AAC 1 40.08095 ‐74.86433Lehigh Lower Range Rear Light (LLNR 3970) AAC 1 40.08063 ‐74.86455Lehigh Upper Range Front Light (LLNR 3975) AAC 1 40.0948 ‐74.85455Lehigh Upper Range Rear Light (LLNR 3980) AAC 1 40.09536 ‐74.85415Liston Range Front Light (LLNR 2445) AAC 1 39.4825 ‐75.59167Liston Range Rear Light (LLNR 2450) AAC 1 39.52379 ‐75.63969Marcus Hook Range Front Light (LLNR 3135) AAC 1 39.77599 ‐75.47538Marcus Hook Range Lighted Buoy 6M (LLNR 3160) AAC 1 39.79545 ‐75.43331Marcus Hook Range Rear Light (LLNR 3140) AAC 1 39.76223 ‐75.50317Mifflin Range Front Light (LLNR 3370) AAC 1 39.84774 ‐75.25272Mifflin Range Rear Light (LLNR 3375) AAC 1 39.84461 ‐75.25823Mud Island Lower Range Rear Light (LLNR 3770) AAC 1 40.02941 ‐75.00636Mud Island Upper Range Front Light (LLNR 3795) AAC 1 40.06458 ‐74.94711Mud Island Upper Range Rear Light (LLNR 3800) AAC 1 40.06933 ‐74.93909New Castle Range Front Light (LLNR 2730) AAC 1 39.64239 ‐75.59542New Castle Range Rear Light (LLNR 2735) AAC 1 39.64816 ‐75.59902Reedy Island Range Front Light (LLNR 2580) AAC 1 39.44579 ‐75.57645Reedy Island Range Rear Light (LLNR 2585) AAC 1 39.40655 ‐75.59016Roebling Range Front Light (LLNR 4125) AAC 1 40.12159 ‐74.77842Roebling Range Rear Light (LLNR 4130) AAC 1 40.12166 ‐74.77798Schuylkill River Jetty Light 2 (LLNR 3425) AAC 1 39.8836 ‐75.19468Schuylkill River Range Front Light (LLNR 3415) AAC 1 39.88894 ‐75.19331Schuylkill River Range Rear Light (LLNR 3420) AAC 1 39.8906 ‐75.1925Tacony Range Front Light (LLNR 3720) AAC 1 40.02567 ‐74.99838Tacony Range Rear Light (LLNR 3725) AAC 1 40.02633 ‐74.99603Tinicum Range Front Light (LLNR 3285) AAC 1 39.84776 ‐75.25274Tinicum Range Rear Light (LLNR 3290) AAC 1 39.84747 ‐75.23974Torresdale Upper Range Front Light (LLNR 3750) AAC 1 40.05432 ‐74.9718Torresdale Upper Range Rear Light (LLNR 3755) AAC 1 40.059 ‐74.96632White Hill Range Front Light (LLNR 4205) AAC 1 40.13218 ‐74.7457White Hill Range Rear Light (LLNR 4210) AAC 1 40.13039 ‐74.74847

NJ‐01

STA Manasquan AOR (Input specific targets, areas, and/or requested flight route)Notes:

Additional Assessesment Zones of Potential Interest

Name Description

Secondary Channels

Christina River (Port of Wilmington), C&D Canal, Schuykill River (from Delaware River north to the Falls), and Salem River (to Rt 49 Bridge)

DE Coastal

STA Indian River AOR (Input specific targets, areas, and/or requested flight route)Notes:

NJ‐02

STA Barnegat AOR (Input specific targets, areas, and/or requested flight route)Notes:

NJ‐03

STA Atlantic City AOR (Input specific targets, areas, and/or requested flight route)Notes:

NJ‐04

STA Cape May AOR (Input specific targets, areas, and/or requested flight route)Notes:

3. Map/Sketch (include sketch, showing the total area of operations, the incident site/area, overflight results, trajectories, impacted shorelines, or other graphics depicting situational and reponse status)

INCIDENT BRIEFING ICS 201-CG (Rev 6/13)

1. Incident Name

Exercise Atlantic Fury Hurricane CORA 2018

2. Prepared by:

#ErrorINCIDENT BRIEFING

ICS 201-CG

4. Current Situation:

The storm is expected to make landfall in the Sector Delaware Bay AOR beginning on Friday 4 May.

Sector Delaware Bay is monitoring CORA closely. The Sector and applicable sub units are currently at HURCON 1; the Port’s Condition is Zulu. Pre storm port assessments have been completed with nothing significant to report. Sector has assembled an IMT and has developed an initial IAP for port assessment and response after storm passage. As part of initial assessment and response, the Sector requested an overflight to assess the main channel/MTS and select harbors/additional locations based on storm impacts.

Mandatory evacuations have been ordered by civil authorities for Kent and Sussex Counties in DE, and Cape May and Atlantic Counties in New Jersey. D5 has authorized the evacuation order for impacted counties.

Stations Indian River, Cape May, and Atlantic City, MSD Lewes, and ANT Cape May have evacuated per the D5 evacuation authorization. These units' shallow water assests have been trailered and relocated to safe havens. ANT Cape May BUSL is in Chesapeake City. The Stations' MLBs/RBMs are at the Sector. There are currently (4) MLBs, (2) RBMs, and (2) RBS in the water at the Sector, and (3) RBS, (1) Aux UTL, (1) ANT 20', and (1) ANT 26' trailered at the Sector. Cutters Ibis, Crocodile and Shearwater are offshore in SAG A, along with William Tate, Rollin Fritch, Harriet Lane, Tampa, and Bear. All Stations-small have been closed.

Currently there are 4 vessels in port, with a queue of 29 offshore.

Weather forecasts/areas of concern (storm surge, wind, tidal flooding/blow-out tides, rainfall, seas/surf, etc).

Sector OPS has developed a plan for initial response and assessment, involving a requested overflight (assignment/approval from D5 pends), 4 port assessment task forces, a MER team, and an ATON verification/response group. Ops is also coordinating with NJ and DE state agencies to maintain visibility/reporting channels for state harbor/maritime assessments.

INCIDENT BRIEFING ICS 201-CG (Rev 6/13)

1. Incident Name


2. Prepared by:

#ErrorINCIDENT BRIEFING

ICS 201-CG

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ICS 201-3 - Current Organization Last Update By Nick Barrow At 05/30/2018 10:38 UTC -5:00

INCIDENT ACTION PLAN SOFTWARE™ Printed 05/30/2018 10:38 UTC -5:00 © TRG

Incident Name: **Preloads** Period: Preload [01/01/2013 00:01 - 01/01/2013 00:02]

Version Name: Hurricane 201-3 Preload versionICS 201-3 - Current Organization

3. Objective(s)

a) Provide for safety and security of public, responders, and their families.

b) Recover/reconstitute the MTS to reopen port to commerce as safely and quickly as possible.

c) ID, assess, prioritize and respond to pollution incidents.

d) Provide 100% accountability for CG/family members.

e) Provide rapid surveys/assessments of CG units and govt property.

f) Provide evacuation support within the Sector AOR for CG AD members & dependents, reservists on AD duty, and civilian employees.g) Keep chain of command informed.

h) Maintain a sustainable IC structure to manage event.

i) Ensure coordinated public outreach to promote safety, and Coast Guard operations.

j) Facilitate proactive and regular communications with emergency management partners.

k) Maintain up to date MDA of storm information, impacts, and port operations, through CG assets, OGAs, port partners, and social media monitoring. l) Conduct coordinated relief, response, and recovery operations as capabilities allow.

m) Ensure proper and efficient tracking of storm related expenditures.

4. Operational Period Command Emphasis (Safety Message, Priorities, Key Decisions/Directions)

• Post storm prioritization: People, Economy, Environment, Property.• Rapidly assess and re-establish MTS.• Safety is everyone's job. We must all be vigiliant to ID hazards, and take steps to protect our personnel and the public.

Approved Site Safety Plan Located at:

INCIDENT OBJECTIVES ICS 202-CG (Rev 4/04)


1. Incident Name


2. Operational Period (Date/Time)

From: 05/07/18 06:00 To: 05/08/18 06:00INCIDENT OBJECTIVES

ICS 202-CG

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3. Key Decisions and Procedures:

4. Priorities

Effective use of all resources through risk-based decision making to enhance security and safety of life.

Protection and mitigation of the environment/environmental threats.

Reconstitute the MTS, and core CG capabilites to fully operational posture as safely and quickly as possible.

Faciliate reconstitution and re-establishment of operations at all units.

Allocate Airsta and Sector assets to allow for rapid post storm reconstitutions, area wide assessment, and vital mission performance.

Ensure public officials are kept informed.

Maintain public confidence.

Coordinate response and recovery w/ federal/state/local partners.

5. Limitations and Constraints

- Potential resource shortages.

- Political influences.

- Available funding; requests/assignments of CG resources to support OGAs or FEMA Mission Assignments.

- Use of NGOs.

- Environmental restrictions.

- Conflicting agency missions.

Command Direction ICS 202A-CG (rev 3/2013)


1. Incident Name



From: 05/07/18 06:00 To: 05/08/18 06:00Command Direction

ICS 202A-CG

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3. Critical Information Requirements:

• #/% of CG personnel and dependents unaccounted for after order to account; regular updates.• Death or injury of CG personnel or dependents.• Status of port, channel, and vessel queue.• Damage to infrastructure, including CG facilities, roads, MTSA facilities and MTS.• Degradation of CG STA response posture.• Groundings, sinking, bridge strike, fire, collision or major marine casualty.• Reduction or closure of refinery.• Media report about CG.• Request received by State or County EOC or FEMA for embedded CG liaison.• Relocation of CG boats or cutters for safe haven.• Storm related SAR or oil or HAZMAT spill in excess or 500 gallons.• Navigational hazard impacting commercial shipping.• "Push Resources" (i.e. damage assessment teams) sent to Sector AOR.• Degradation of CG comms/Rescue 21.• Request to deploy Sector resources elsewhere in support of D5 or other Sector.• Security threat to any facility or vessel, civil distrubance, or National Security concern.• Force Majeure request.• Impact to endangered species.• Critical resource request unavailable/denied.• Notable concern from port stakeholder.

Critical Information Requirements ICS 202B (rev 07/2012)


1. Incident Name



From: 05/07/18 06:00 To: 05/08/18 06:00

Critical InformationRequirements

ICS 202B

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3. Meeting Schedule (Commonly-held meetings are included)

Date/ Time Meeting Name Purpose Attendees Location

01-06-201806:00

SIT Brief Update Situation ICP

01-06-201812:15

D5 MTSRU Call D5 MTSRU Coordination Fish Bowl

01-06-201813:30

Pre-MACOM IC briefing

Brief IC prior to MACOM call

Planning Section Chief, Operations Section Chief, Port Ops Branch Director, Logistics Facility Liaison, Liaison Officer, Situation Unit Leader, Marine Transportation System Recovery Unit Leader, Finance Section Chief, Documentation Unit Leader, Incident Commander

Cmd Conference Room

01-06-201814:00

MACOM Call MACOM Briefs and alignment

Cmd Conference Room

01-06-201815:00

Objectives Meeting Evaluate/modify objectives based on initial post storm response/assessmentactions, and align with D5/Area Command priorities/objectives.

4. Prepared by: (Situation Unit Leader) Date/Time

DAILY MEETING SCHEDULE ICS 230-CG (Rev. 07/04)

1. Incident Name

Exercise Atlantic Fury Hurricane


From: 05/07/18 06:00 To: 05/08/18 06:00DAILY MEETING SCHEDULE

ICS 230-CG

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5. Operations Personnel Name Affiliation Contact # (s)

Operations Section Chief: USCG Sector Delaware Bay 7033474606

:

6. Resources Assigned "X" indicates 204a attachment with additional instructions

Strike Team/Task Force/Resource Identifier Leader Contact Info. # # Of

Persons Reporting Info/Notes/Remarks

AIRSTA AC HH-65 I.M. Pilot 4 AIRSTA AC 0600 07MAY18

Facilities Assessment Member MST2 Mazanec 1 AIRSTA AC 0600 07MAY18

ATON Assessment Member BM1 Milton Casey 1 AIRSTA AC 0600 07MAY18

7. Work Assignments

Conduct post-storm assessment of Delaware Bay and Delaware River beginning at the Bay entrance and working south to north. Area of emphasis is the main ship channel, major ATON, Big Stone anchorage, C&D Canal, and major port facilities. Note/report storm damage and impact. Qualified Facilities member and ANT Philadelphia member will participate in overflight and reassess priorities based on observations. Overflight will progress as far along main ship channel as possible based on fuel capacity/range. Additional overflight with helicopter may be requested pending results of first overflight/area covered.

8. Special Instructions

DE State Police is planning an overflight after storm passage. Date/time and location TBD. DE State Police will contact Ops Section prior to flight to pass all relevant details.

1. All personnel must wear proper PPE as required by their agency’s standard policies. 2. Safety is paramount. All personnel MUST follow procedures in the Site Safety Plan. All assets MUST operate safely and within the mission limitations Report all MISHAPs or near misses to the Command.3. DIVS shall manage fatigue while maintaining enough resources to accomplish work assignments. Recommend and release excess units as appropriate.4. Responders must have HAZWOPER Awareness and receive a daily safety brief. Utilize the buddy system and work/rest guidance.5. Use insect repellant and check for ticks at the end of the day. Use sunscreen on exposed skin.6. Any MISHAPs shall be documented on the Incident MISHAP Reporting Record (ICS 237-CG).

9. Communications (radio and/or phone contact numbers needed for this assignment)

Name/Function Radio: Freq./System/Channel Phone Cell/Pager

LCDR Jen Doherty, Port Ops Branch Director

215-271-4852

LT Jaskot, Ops Section Chief 215-271-4810

Sector R21 UHF CG-409 UHF

Emergency Communications

Medical Evacuation Other

ASSIGNMENT LIST ICS 204-CG (Rev 04/04)

10. Prepared by: Date/Time 11. Reviewed by (PSC): Date/Time 12. Reviewed by (OSC): Date/Time

1. Incident Name



From: 05/07/18 06:00 To: 05/08/18 06:00Assigment List

ICS 204-CG

3. Branch 4. Division/Group/Staging

Air Group

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MER Group Supervisor: Norman, Heather L USCG Sector Delaware Bay 727-744-1214




Response Team Waterbury, Aidan J 727-743-7563 2 ICP 0600 07MAY18

NJDEP Response Team 1 Arner, Matt 570-573-5886 1 Cape May

NJDEP Response Team 2 Kielmartin, Tom 2 Atlantic County

DNREC HAZMAT Team Dover AFB

7. Work Assignments

Dispatch CG MER Teams to conduct pollution response operations as the incidents are discovered. If waterborne transportation is needed,coordinate with OSC. Additional personnel needed to deploy with the teams can be pulled from the Port Assessment Group, reserves orrequested from Atlantic Strike Team. [MER]

Report any damage or potential hazards to the Marine Transportation System (MTS) infrastructure in the port to Sector Delaware BayCommand Center. (ATON discrepancies, facilities, marinas, pollution, vessels, and bridges, etc). [PAG]

Coordinate/prioritize response efforts with Federal, State or Local Environmental Response Teams listed. [MER]

Provide information for input into the ICS 209H Incident Status Summary and the MTS Common Assessment & Reporting Tool (CART). [MER]


1. All personnel must wear proper PPE as required by their agency's standard policies.2. Safety is paramount. All personnel MUST follow procedures in the Site Safety Plan. All assets MUST operate safely and within the missionlimitations Report all MISHAPs or near misses to the Command.3. DIVS shall manage fatigue while maintaining enough resources to accomplish work assignments. Recommend and release excess units asappropriate.4. Responders must have HAZWOPER Awareness and receive a daily safety brief. Utilize the buddy system and work/rest guidance.5. Use insect repellant and check for ticks at the end of the day. Use sunscreen on exposed skin.



MER Group Radio UHF CG-407

Ops Section Chief 215-271-4632





1. Incident Name




ICS 204-CG


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Port Ops Branch Director: Doherty, Jennifer USCG 908-910-6639

Port Assessment Group Supervisor: Landherr, Samuel USCG 570-730-5146




PAT Task Force 1 Robertson, Natasha 609-457-6421 2 DE South

7. Work Assignments

The primary purpose of the patrols is to identify hazardous conditions and operational status of facilities and waterway. The Port Assessment Group will conduct these patrols, and their primary focus will be on the commercial maritime aspects of the zone. These targeted areas will be inspected to ensure that no significant threat of safety and security exists.

Landside pre-assessment patrols throughout the port identifying potential hazardous situations and conduct port, waterway, and marina assessments to determine extent of damage/impact to the deep draft channel, anchorages, bridges, ATON, facilities, marinas, shoreline, and inlets.

EPA region III objectives will be completed as part of the taskforce mission.

Report to the DIVS any damage or potential hazards to the Marine Transportation System infrastructures. (ATON discrepancies, facilities, marinas, pollution, vessels, and bridges, etc). Provide information for input into the ICS 209H Incident Status Summary (See ICS 209HTemplate) and the MTS Common Assessment & Reporting Tool (CART).

Area of focus shall include lower portion of coastal and inland Delaware, Delaware Bay, and Delaware River up to the Delaware City area. Verification of the operational status/ or vessel condition at the following USCG regulated facilities:Cape May Lewis Ferry (Delaware), Delaware International Pipeline & Storage, Delaware City Refinery.


Report position and operations to division/ group supervisor (DIVS) every hour. Make immediate notification to DIVS of any major discrepancies or safety/security concerns. Notify Facility/Vessel personnel (owner/operator) of discrepancies encountered and request corrective actions. Take photos of all discrepancies for follow up. Keep a current timeline on ICS214 daily log. 1. All personnel must wear proper PPE as required by their agency’s standard policies. 2. Safety is paramount. All personnel MUST follow procedures in the Site Safety Plan. All assets MUST operate safely and within the mission limitations Report all MISHAPs or near misses to the Command.3. DIVS shall manage fatigue while maintaining enough resources to accomplish work assignments. Recommend and release excess units as appropriate.4. Responders must have HAZWOPER Awareness and receive a daily safety brief. Utilize the buddy system and work/rest guidance.5. Use insect repellant and check for ticks at the end of the day. Use sunscreen on exposed skin.6. Any MISHAPs shall be documented on the Incident MISHAP Reporting Record (ICS 237-CG



MSTC Landherr (DIV) 570-730-5146

Port Ops Group 157.1 MHz / 22A / 215-271-4632





1. Incident Name




ICS 204-CG


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PAT Task Force 2 Cruz, Jacob 321-750-7075 2 DE North zone

7. Work Assignments



EPA region III objectives will be completed as part of the task force mission.


Area of focus shall include upper portion of coastal and inland Delaware, Delaware Bay, and Delaware River. Verification of the operational status/ or vessel condition at the following USCG regulated facilities:Oceanport Terminal, Port of Wilmington, Autoport, Chiquita, Dole, CitroSuco, Magellan, Sunoco Marcus Hook

One vessel moored at Sunoco Marcus Hook.


Report position and operations to division/ group supervisor (DIVS) every hour. Make immediate notification to DIVS of any major discrepancies or safety/security concerns. Notify Facility/Vessel personnel (owner/operator) of discrepancies encountered and request corrective actions. Take photos of all discrepancies for follow up. Keep a current timeline on ICS214 daily log. 1. All personnel must wear proper PPE as required by their agency’s standard policies. 2. Safety is paramount. All personnel MUST follow procedures in the Site Safety Plan. All assets MUST operate safely and within the mission limitations Report all MISHAPs or near misses to the Command.3. DIVS shall manage fatigue while maintaining enough resources to accomplish work assignments. Recommend and release excess units as appropriate.4. Responders must have HAZWOPER Awareness and receive a daily safety brief. Utilize the buddy system and work/rest guidance.5. Use insect repellant and check for ticks at the end of the day. Use sunscreen on exposed skin.6. Any MISHAPs shall be documented on the Incident MISHAP Reporting Record (ICS 237-CG)









1. Incident Name




ICS 204-CG




RT).T).

elaware, Delaaware, Delacilities:lities:

Dole, CitroSDole, CitroS








PAT Task Force 3 Shaak, Ryan 843-822-7813 2 NJ South Zone

7. Work Assignments



EPA region II objectives will be completed as part of the task force mission.


Area of focus shall include lower portion of coastal and inland New Jersey, Delaware Bay, and Delaware River. Verification of the operational status/ or vessel condition at the following USCG regulated facilities:Cape May Lewis Ferry (NJ), Mid Atlantic Shipping











1. Incident Name




ICS 204-CG




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ew Jersey, DeJersey, Decilities:lities:

upervisor (DIVupervisor (DIVacility/Vessacility/Vess

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PAT Task Force 4 Rudy, Zachary (Zack) 304-841-2693 2 NJ North Zone

7. Work Assignments



EPA region II objectives will be completed as part of the task force mission.


Area of focus shall include upper portion of coastal and Delaware River. Verification of the operational status/ or vessel condition at the following USCG regulated facilities:Axeon Refining, Paulsboro Refining, PBF Paulsboro, Sunoco Eagle Point

Vessel remaining in port: 01 vessel moored at Axeon





MSTC Landherr (DIVS) 570-730-5146






1. Incident Name




ICS 204-CG



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WWM Division/Group Supervisor: Carlino, Joseph USCG 732-677-6975




ANT Cape May BMCS Chris Beahr 609-898-6427 6 TRACEN Cape May

ANT Philadelphia BMC John Becker 215-271-4847 5 Sec Del Bay staging

ANT Philadelphia (Over Flight) BM1 Milton Casey 1 AIRSTA Atlantic City

7. Work Assignments

ANT Cape May - (Priority 1) Conduct ATON storm damage assessment from C&D Canal south into Delaware Bay to pilot boarding area. (Priority 2) Conduct ATON storm damage assessment north along New Jersey shore.CGC William Tate - Conduct ATON storm damage assessment starting from Sector Delaware Bay and proceeding south to pilot boarding area.ANT Philadelphia - Conduct ATON storm damage assessment from Sector Delaware Bay north to upper Delaware River to buoy 106.ANT Philadelphia Overflight - Conduct storm damage assessment via help overflight from Air Station Atlantic City (see Air Group 204)


1. All personnel must wear proper PPE as required by their agency’s standard policies. 2. Safety is paramount. All personnel MUST follow procedures in the Site Safety Plan. All assets MUST operate safely and within the mission limitations Report all MISHAPs or near misses to the Command.3. DIVS shall manage fatigue while maintaining enough resources to accomplish work assignments. Recommend and release excess units as appropriate.4. Responders must have HAZWOPER Awareness and receive a daily safety brief. Utilize the buddy system and work/rest guidance.5. Use insect repellant and check for ticks at the end of the day. Use sunscreen on exposed skin.



Sector R21 VHF-2 157.1750MH / 3

Carlino, Joseph 215-271-4911





1. Incident Name




ICS 204-CG


Port Ops Group

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3. Basic Radio Channel Use

Ch#

Function Channel Name/TrunkedRadio System Talkgroup

Assignment RX FreqN or W

RX Tone/NAC TX Freq N or W

Tx Tone/NAC ModeA, D or M

Remarks

ex 3800 SimCell 215-271-3800 3800, 3801, 3802 (EPA2), 3803 (EPA3), 3804, 3805, 3806

Command Face to face and via IMT 215-271-4800

(X4970/SITL)

Landline

2152714602

MTSRU Via landline 215-271-4602

Landline

ex 4631 Command Center 215-271-4631 Landline

ex 4632 OSC 215-271-4632

ex 4637 Resources/RESL 215-271-4637

ex 4634 Planning 215-271-4634 PSC

ex 4636 DOCL 215-271-4636 DOCL

ex 4638 Logs/Finance 215-271-4638 Finance

ex 4631 COML 215-271-4634 COML

2012802059

Check In/Out Cell Phone 201-280-2059

Cell Phone

16 Emergency/Distress CH-16 VHF-FM 156.800 MH 156.800 MH A

22A Port Ops Group CH-22A VHF-FM 157.1 MHz 157.1MHz A Port Assessment Teams 1 - 4

23A MER Group CG-23A UHF 157.15 MHz 413.025 MH D MER group

83A Salvage Group CH-83 VHF-FM 157.175 MH 157.175 MH A CG & Commercial Salvage

409 Sector R21 UHF-1 CG-409 UHF 412.975 MH 412.975 MH D Air Ops

INCIDENT RADIO COMMUNICATIONS PLAN ICS 205-CG (Rev, 09/12)

The convention calls for frequency lists to show four digits after the decimal place, followed by an "N" or a "W", depending on whether the frequency isnarrow or wide band. Mode refers to either "A" or "D" indicating analog or digital (e.g. Project 25) or "M" indicating mixed mode. All channels are shownas if programmed in a control situation, mobile or portable radio. Repeater and base stations must be programmed with the Rx and Tx reversed.

4. Prepared by: (Communications Unit) 5. Date/Time

1. Incident Name



From: 05/07/18 06:00 To: 05/08/18 06:00

INCIDENT RADIO COMMUNICATIONS PLANICS 205-CG

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9780 Determining if the Coast Guard is the Coordinating Agency (has jurisdiction)

DOD is theCoordinating Agency

DOE is theCoordinating Agency

Report of aradiological incident

Is the radiologicalincident on a DOD

vessel?

Coast Guard Actions

Notifications:

[] The environmental ProtectionAgency Region II or III as appropriate[] Local Fire/Hazmat[] Local police[] National Response Center (NRC)

As first Federal Official on-scene,coordinate actions with localresponders until relieved by thefederal coordinating agency.

YES

Is the radiologicalincident located seawardof the shoreline but not

beyond the EEZ?

Is the radiologicalincident on a specified

waterfront facility?

YES

Is the radiologicalmaterial shipped by or

for the DOE?

NO

NO

NO

YES

YES

The Coast Guard is thecoordinating agency.

NO

9781 GENERAL WASTE CONTAINMENT AND DISPOSAL CHECKLIST

Consideration InitialsEstimate types and potential quantities of liquid and solid wastes that will likely be generated Make initial determination of hazardous nature of waste materials Determine if decanting recovered water will be required and if so begin permitting process Identify storage tanks and areas and determine if sufficient capacity is available for each waste type and if not, acquire necessary portable storage Identify and contact potential waste transportation contractors to determine capabilities and availability Prepare waste management plan [Link to Disposal Plan Section 9782] Ensure PPE and safe waste-handling procedures are included in the Site Safety Plan and all personnel have reviewed plan and don appropriate PPE Construct solid waste storage area including underlying liner and surrounding berms to prevent escapement of contamination If offsite waste storage areas are required, collect soil samples prior to use to establish baseline levels of contamination Gauge all tanks prior to use to determine quantity of existing contents and enable greater accuracy of quantifying recovered oil accounting Designate liquid waste transfer areas and ensure compatibility of transfer equipment with vacuum/tank trucks and/or barges/skimmers Ensure proper waste segregation to minimize generation of waste requiring special disposal and assist recovered oil accounting Ensure wastes are adequately containerized and secured to reduce potential for further leakage during storage Collect representative sample of each waste stream as required forcharacterization and treatment or disposal If the waste is hazardous, contract services of a registered hazardous waste transporter, if not ensure the transporter is registered Develop system of recovered oil accounting and waste tracking

Ensure wastes are transported to approved treatment/disposal sites Ensure bill of ladings or manifests are properly completed per DOT requirements and that all copies are maintained in the appropriate files Ensure all federal, state, and local laws/regulations are being followed and the appropriate permits have been obtained

9782 Waste Management and Disposal Plan

WASTE DESIGNATION AND MANAGEMENT (CONTINUED)

Waste Stream No. 2 (WS-2) Type: Est. Quantity Hazardous?: yes/no Analytical?: yes/no (attach lab reports) EPA/State Waste Code: Storage Location/Tank No: Special Handling/Transfer Requirements:

Description of Segregation Procedures:

Description of Recovered Oil Accounting Procedures:

Waste Stream No. 3Type: Est. Quantity Hazardous?: yes/no Analytical?: yes/no (attach lab reports) EPA/State Waste Code: Storage Location/Tank No: Special Handling/Transfer Requirements:




WASTE DESIGNATION AND MANAGEMENT (CONTINUED)

Waste Stream No. 4Type: Est. Quantity Hazardous?: yes/no Analytical?: yes/no (attach lab reports) EPA/State Waste Code: Storage Location/Tank No: Special Handling/Transfer Requirements:



INTERIM WASTE STORAGE SITES

Interim Storage Site No. 1 Location/Site Description:

Site Capacity: Permit Requirements: Containers (roll-off boxes, tanks, drums, pits, etc.):

Site Construction (berms, liners, coverings, leachate/rainwater collection):

Decontamination Area (location, set up, pollution prevention measures):


INTERIM WASTE STORAGE SITES (CONTINUED)










DECANTING REQUEST (IF APPLICABLE)

Description of Proposed Decanting Procedures:

Attach Decanting Authorization Form:

TREATMENT/DISPOSALWaste Stream Treatment/Disposal Method Treatment/Disposal Facility WS-1WS-2WS-3WS-4

WASTE TRACKING Description of Waste Tracking Procedures:

WASTE TRANSPORTATION

WS-1Proposed Method: Contractor: Certification No.Spill Prevention Measures:


WASTE TRANSPORTATION (CONTINUED) WS-2Proposed Method: Contractor: Certification No.Spill Prevention Measures:



WASTE STATUS SUMMARY TYPE RECOVERED STORED DISPOSED OF

Oil (bbls)Oily Liquids (bbls) Oily Solids (tons)

Solids (tons)PPEPPE Required for Waste Handling:

OTHERAdditional Information:

1

EVACUATION INFORMATION FOR SECTOR DELAWARE BAY STAFF AND DEPENDENTS

Hurricane season runs from June 1 through November 30. This is the most likely time for hurricanes to develop in the Atlantic Ocean. Sector Delaware Bay is most at risk later in the season when the waters off the coast have warmed sufficiently to support a hurricane.

Hurricanes are dangerous storms. The impact of each storm is unique and depends upon a number of factors. Typically, winds, rain, flooding, and storm surge pose the greatest threats to life. Evacuations are often recommended or ordered by local authorities to prevent injury and loss of life.

The safety and protection of Coast Guard members and their families are of paramount concern during preparations for an approaching hurricane. This guide provides resources and recommendations for emergency preparedness and other information that might be helpful during an evacuation.

The pre-designated safe haven location for authorized evacuations in the Sector Delaware Bay area of responsibility is Camden County, New Jersey. For this county, the government lodging rate is $103.00 per day, and the meals and incidentals rate is $54.00 per day.

Evacuation Eligibility Although unit evacuations and individual cost reimbursement authorizations occur at the direction of the Coast Guard District Commander, it is paramount that members and families heed the warnings of local emergency management official. An evacuation authorized by local authorities is highly likely to be supported by the District Commander, and therefore subject to cost reimbursement. If an evacuation is authorized, the Sector Incident Management Team (IMT) or, if established, Personnel Support Teams (PSTs) may assist in facilitating the evacuation of Coast Guard members and dependents. The following personnel are eligible for the evacuation entitlements in the event of an evacuation:

• Active duty personnel (includes Reservists performing active duty); • Civilian employees; • Dependents of Active Duty, Reservists performing active duty, and Civilian employees,

as validated in DEERS.

Evacuating A mandatory evacuation authorized by local authorities triggers a series of events, including road closures and the alteration of normal traffic patterns. Evacuees may not be permitted to return until after the storm. Make sure you take everything you need with you. If given the order to

Enclosure 2

2

evacuate: 1. Coast Guard members (active duty, reserve on active duty, and civilian employees) with

a Government Travel Credit Card (GTCC) must ensure that the credit limit has been increased prior to making travel arrangements. For assistance with government credit card matters, contact the unit’s GTCC Coordinator, YNC Joe Kollar at 215-271-4809.

2. Coast Guard members with a GTCC must contact ADTRAV to obtain lodging. Dependents traveling separately are authorized to make lodging arrangements using personal funds, personal credit card, or issued travel advances.

3. Know where you are going and leave early. Evacuate in daylight, if possible, with a full tank of gas. Take only your most valuable possessions with you, or otherwise place them in high points away from potential flooding within your home. Listen to your car radio for additional emergency information or evacuation routing problems.

4. Secure your home by unplugging appliances, turning off electricity, and locking all doors.

5. If time permits, elevate furniture to protect it from flooding or move it to a higher floor. 6. Tell someone outside of the storm area where you are going and maintain

communications with them, as possible, with updates on your welfare. 7. Bring pre-assembled emergency supplies and warm, protective clothing. Take blankets

and sleeping bags to a shelter.

8. Check in with the Personnel Support Team (PST) (if activated), or the Sector IMT Evacuation Unit after arrival. The PST or IMT Evacuation Unit will maintain accountability of family members during an evacuation, provide information on evacuations, and can assist with issues that arise. If/when established, the PST’s location and contact information will be provided to Coast Guard evacuees.

Personnel Support Team (PST) and Cashier (CASH) Team Personnel Support (PST) and Cashier (CASH) Teams are Emergency Response Team (ERT) components of the DOL’s Deployable Support Elements (DSE). They are requested by the District or Sector’s Incident Management Team (IMT) to provide support during a contingency response operation. PSTs are sourced by Base personnel to provide assistance to Coast Guard members & their families during a contingency. PSTs can assist with obtaining lodging, financial guidance, decedent affairs guidance, mutual assistance, and can coordinate/manage safe haven facilities. The PST may be located at a safe haven to assist Coast Guard employees & their families. Additionally, a Cashier (CASH) Team may be deployed to disperse funds to affected Coast Guard personnel in government housing for loss of property, such as food items, due to power outages. Coast Guard Mutual Assistance specialists may travel with the CASH Team to pay loans or grants on scene.

3

Hotels Hotels will book quickly in the event of an evacuation. Contact ADTRAV to book your lodging accommodations. Be sure to call well in advance to reserve a room. You can conduct an internet search for more options and to view amenities offered by each. Some hotels change their policies (for example, the pet policy) in the event of an emergency. Be sure to call the hotel directly for any updated information. GTCC holders are required to make lodging arrangements through ADTRAV.

Emergency Shelters Another option is to evacuate to a local shelter. If you have to evacuate, but don't want to (or can’t) drive out of the area, there may be shelters in the area that will open in the event of a hurricane. Shelters may be used when large-scale evacuations are not officially ordered, or as an alternative to evacuating away from the area. It is important to note that shelters do not open or close at the same time. Monitor TV, radio, and county web sites for locations of local shelters that will be open in the event of a hurricane. If you choose to evacuate to a shelter, be sure to take an adequate supply of prescribed medications, blankets, sleeping bags, flashlights, special dietary foods, infant needs, lightweight folding chairs, games, and water. Do not take pets, alcoholic beverages or weapons of any kind to the shelter. Emergency shelters will be opened as needed and in coordination with the local school system, the American Red Cross, and the local government. Red Cross and other emergency shelters are intended to provide temporary mass housing for those displaced due to a disaster. Selected shelters will be those most appropriate depending on the impending or occurring event. The intent is to return evacuees to their normal living arrangements as soon as possible. All facilities utilized as Red Cross pre-landfall hurricane shelters must meet certain guidelines.

Pets The single most important thing you can do to protect your pets is to make appropriate plans for them when you evacuate. Animals left behind in a disaster can easily be injured, lost, or killed. Your pets should be wearing up-to-date identification at all times. It's a good idea to have a tag with the phone number of a friend or relative outside your immediate area - if your pet is lost, you'll want to provide a number that will be answered if you're out of your home. Evacuation shelters generally don't accept pets (except for service animals), so be sure to plan ahead to ensure that your family and pets will have a safe place to stay. Don't wait until disaster strikes to do your research. Contact hotels outside your immediate area to check policies on accepting pets. Ask about any restrictions on number, size, and species. Ask if "no pet" policies would be waived in an

4

emergency. Make a list of animal-friendly places and keep it handy. Call ahead for a reservation as soon as you think you might have to leave your home. ALWAYS ASK ABOUT THE PET FEE BEFORE BOOKING! Fees can range anywhere between $5 to over $100. Most hotels charge pet fees; you are NOT authorized to claim this fee on your evacuation travel claim, so be prudent when shopping for a hotel that allows pets. Many internet search engines can be used to determine which hotels accept pets, including: www.officialpethotels.com/Pets www.tripswithpets.com www.pet-friendly-hotels.net www.petswelcome.com www.bringfido.com/lodging/ www.petfriendlytravel.com

You can also call ADTRAV. GTCC holders are required to make lodging arrangements through ADTRAV. Check with friends, relatives, or others outside your immediate area. Ask if they would be able to shelter you and your animals, or just your animals, if necessary. If you have more than one pet, you may have to be prepared to house them separately. Make a list of boarding facilities and veterinary offices that might be able to shelter animals in emergencies; include 24-hour telephone numbers. Be sure your pet is up-to-date on all vaccinations and keep a copy of their immunization record with you when traveling. If you have a pet, you may want to find a kennel instead of keeping them with you. It is important that you don’t forget to make special arrangements and plans for a place that will safely house, feed, and care for your pets.

Staying Home You may not be directed to evacuate, but there are still precautions you should take if you stay home during a hurricane. For guidance, visit www.Ready.gov and stay informed with local television and radio. You should also:

• Stay indoors within an inner room on the lowest level away from doors and windows. Do not go out in the brief calm during the passage of the hurricane eye. The lull sometimes ends suddenly and winds return from the opposite direction. Winds can increase in seconds to 75 mph or more.

• Keep a supply of flashlights and extra batteries handy. Avoid open flames, such as candles and kerosene lamps, as a source of light.

• If power is lost, turn off major appliances to reduce power "surge" when electricity is restored.

• Protect your property from damage without taking unnecessary risks. Temporary repairs may reduce further losses from wind and water, but be careful!

• Stay away from windows and glass doors; move furniture away from exposed doors and windows.

http://www.officialpethotels.com/Pets

http://www.tripswithpets.com/

http://www.pet-friendly-hotels.net/

http://www.petswelcome.com/

http://www.bringfido.com/lodging/

http://www.petfriendlytravel.com/

http://www.ready.gov/

5

• Keep a continuous communications watch: keep radio or television tuned to receive information from official sources. Unexpected changes can sometimes call for last minute relocations.

• Remain calm! Your ability to cope with emergencies will help other members of your family. Stay calm, reassuring, and use common sense. Use the telephone or cellular phones only in the event of an emergency or life-threatening situation.

• In an emergency, call 911.

Living in Government Owned/Leased Housing Families residing in Government owned or leased housing will be required to evacuate if the order is issued. Military members (not in Government owned or leased housing) can also be ordered to evacuate. A military member may evacuate to a location other than the pre-designated safe haven, subject to the approval of the chain of command. For those occupying government owned or leased housing, the lessor (i.e. government) is responsible for the structure and any government owned items within. A damage claim may be submitted thru the CG Legal Office (D5) at (757) 295-2308 if damage is suffered to the property. This coverage is ONLY available for those families either in Coast Guard owned or leased housing. Please remember that your possessions might be worth more than that amount, and it is still wise to have renter’s insurance to cover damage above that amount or under other circumstances.

Reimbursement After the Storm Coast Guard members1 and dependents will be eligible for reimbursement for expenses associated with an evacuation (e.g. travel, lodging, and per diem) at the applicable authorized government lodging and per diem rates. The Coast Guard will reimburse dependents for expenses related to an evacuation IF the following conditions exist: The evacuation was caused by unusual or emergency circumstances such as a natural or national disaster; and, the Fifth District Commander authorized the evacuation. That said, you are strongly advised to follow the directions of local emergency officials, even if not specifically directed by the Coast Guard. If the above listed conditions for a Coast Guard-reimbursed evacuation are eventually met, you will be reimbursed. During an authorized evacuation, members are issued TDY orders, while dependents are issued evacuation orders separately. Subject to Command requirements, a dependent(s) may elect to evacuate to a location, or at a time, that is different from that of the Coast Guard member. In this case, the dependent(s) may still be reimbursed for travel, lodging and meals. The Evacuation Unit and/or PST will be able to address questions regarding authorizations and entitlements specific to individual situations. 1 Members refers to civilian employees, active duty, and reservists performing active duty.

6

Travel Orders and Travel Claims Travel orders and travel claims should normally be completed within three days upon return to the home unit. However, if the duration of the evacuation is longer than a week, the PST may process travel claims prior to the return home to reduce the overall financial burden potentially placed upon the member and dependents. When filing a travel claim, receipts are required for expenses of $75 and above. Receipts for lodging in any amount are required. Additionally, be sure to save all toll receipts. Receipts for meals are not required. The travel claim process will be completed in a systematic way. Hard copy travel claims will be sent by Sector Admin ([email protected]) to PPC (travel) for Sector staff and their dependents. Military Members will file their travel claim electronically in T-PAX. This will ensure 100% accountability and accuracy.

Returning Home Evacuees should not return home earlier than authorized or when recommended by local authorities. Telephone, water, power, and other municipal services within the evacuation zone may be overloaded or non-existent for an extended period of time. Listen to the radio or television for information concerning returning to your home. Additionally, significant evacuation updates will be posted to the Sector’s Severe Weather Line (215-271-4900) and sent to members’ phone/email via the Alert Warning System. If a storm causes extensive damage to the Sector AOR, you will likely need to address issues with your home and family to recover from the storm. The Sector has a responsibility to carry out Coast Guard missions in the aftermath of a storm; however, we will work to provide as much latitude and support as possible to allow you to personally recover as well. If you are experiencing severe personal hardship, please notify your supervisor, the PST, or the Evacuation Unit as soon as possible. The unit will refer you to Coast Guard or other support services as they become available. Frequently check the Sector Severe Weather Line and any other information numbers provided during the event for updated guidance. Take additional precautions when returning to your home:

• Beware of outside hazards: watch out for loose or dangling power lines. • Walk or drive cautiously: debris-filled streets are dangerous. Washouts may weaken

roads and bridge structures making them susceptible to collapse under vehicle weight. • Guard against spoiled food: food may spoil if refrigerator power is off for more than a

few hours. • Do not use water until safe: use your emergency supply or boil water before drinking

until officials declare the water safe.

CGDFIVEINST 4600.1A

Enclosure (1)

1

COAST GUARD FIFTH DISTRICT STAFF

EVACUATION PREPAREDNESS

GUIDE

05 July 2018

CGDFIVEINST 4600.1A

Enclosure (1)

2

THIS PAGE INTENTIONALLY LEFT BLANK.

CGDFIVEINST 4600.1A

Enclosure (1)

3

TABLE OF CONTENTS

EVACUATION INFORMATION FOR FIFTH DISTRICT STAFF AND THEIR DEPENDENTS ................................ 4

PREPARE AHEAD OF TIME .................................................................................................................. 4 CALL YOUR INSURANCE COMPANY ....................................................................................................... 4 GET A BUDDY .................................................................................................................................. 4 HAVE A PLAN ................................................................................................................................... 5 SAVE SOME MONEY .......................................................................................................................... 5 PREPARE A DISASTER KIT .................................................................................................................... 5 READ THIS GUIDE ............................................................................................................................. 5 FILL OUT THE EMERGENCY EVACUATION PERSONNEL INFORMATION FORM ................................................ 5

THE APPROACHING STORM ................................................................................................................. 6

EVACUATION ELIGIBILITY ................................................................................................................... 6

IMPORTANT NUMBERS AND OTHER CONTACT INFORMATION ................................................................ 7 COAST GUARD EMERGENCY CONTACT INFORMATION ............................................................................ 7 LOCAL EMERGENCY CONTACT INFORMATION ........................................................................................ 7 DESIGNATED SAFE HAVEN EMERGENCY CONTACT INFORMATION ............................................................. 8

EVACUATING ..................................................................................................................................... 8

HOTELS ............................................................................................................................................. 9

EMERGENCY SHELTERS ...................................................................................................................... 9 GENERAL SHELTER RULES ................................................................................................................ 10

PETS ............................................................................................................................................... 10

STAYING HOME ................................................................................................................................ 11

REIMBURSEMENT AFTER THE STORM ................................................................................................ 12 TRAVEL ORDERS AND TRAVEL CLAIMS ............................................................................................... 13

Appendix 1: Evacuation Routes ..................................................................................................... 15

Appendix 2: Richmond Hotels ....................................................................................................... 16 DOWNTOWN ................................................................................................................................. 17 NORTH RICHMOND ........................................................................................................................ 17 SOUTH RICHMOND ......................................................................................................................... 17 EAST RICHMOND/AIRPORT .............................................................................................................. 18 WEST RICHMOND .......................................................................................................................... 18

CGDFIVEINST 4600.1A

Enclosure (1)

4

EVACUATION INFORMATION FOR FIFTH DISTRICT STAFF AND THEIR

DEPENDENTS While there are a number of reasons that might call for an evacuation, a hurricane is the most likely event that would trigger one. Hurricane season runs from June 1 through November 30. This is the most likely time for hurricanes to develop in the Atlantic Ocean. Virginia is most at risk later in the season when the waters off the coast have warmed up sufficiently to support a hurricane. However, hurricanes have been seen here as early as early June and as late as December. Coast Guard units are required to increase readiness and practice for hurricanes by June 1 of each year.

Hurricanes are dangerous storms. The impact of each storm is unique and dependent, on wind speed, direction and speed of movement, height of tide at impact, location of impact, and countless other contributing factors. Flooding may be sporadic, based not only on the storm itself, but also any storms that may have preceded a hurricane that could have saturated the soil. Typically, wind and flood damage is more dangerous on the northeast quadrant of a storm than on the southwest quadrant of the same storm.

The safety and protection of Coast Guard members and their families is of paramount concern during preparations for an approaching hurricane. This guide provides numerous resources and recommendations for emergency preparedness and other information that might be helpful during an evacuation. PLEASE KEEP THIS GUIDE FOR REFERENCE THROUGHOUT THE HURRICANE SEASON!

PREPARE AHEAD OF TIME There are several steps that you can accomplish immediately to help you prepare for the hurricane season, and ease the burden on your family in the event of an evacuation. For more information, visit the Federal Emergency Management Agency’s website: www.ready.gov.

CALL YOUR INSURANCE COMPANY. Flood insurance, homeowners insurance, and renters insurance differ from state to state. Call your insurance provider to discuss your coverage annually. IF YOU DON’T HAVE INSURANCE, GET IT! If you are a renter, the homeowner’s insurance plan probably does not cover your belongings; look into renter’s insurance to cover your belongings. Don't wait until a hurricane warning is already active: it will be too late to get a policy that will be effective by the time the storm hits. Also, inventory your property and take pictures of valuables to ease the claim process in the event of loss or damages.

GET A BUDDY. Find a companion who will be able to evacuate with you. Travel companions help to maintain accountability in the event of telephone and power failures and can assist with the little emergencies that arise during evacuations. You can


CGDFIVEINST 4600.1A

Enclosure (1)

5

always drive separately, but traveling together and staying in the same hotel will alleviate any number of problems.

HAVE A PLAN. Determine where you are going to go in the event of an evacuation ahead of time. This is critical if you have children or pets. At this time, the single designated “safe haven” evacuation location for D5 staff and dependents is Richmond, VA, although this may change according to a particular storm’s characteristics. There are a number of hotels in the area from which you might select. Think about:

How are you getting to the evacuation hotel?

Do they accept pets?

Who else can reach you in case your cell phone dies?

How are you going to pay for expenses until you are reimbursed?

What are you going to take with you?

How will you secure your home?

Be sure to discuss the plan with family members so everyone knows the plan!

SAVE SOME MONEY. Later in this guide, reimbursement for evacuation expenses will be reviewed, however you will need to be able to pay these costs up-front. Be sure you have some room in your budget or on your credit card to pay for a few nights in a hotel and a few days of meals. Additionally, keep sufficient cash on hand for in the event ATMs/Credit Card machines go down.

PREPARE A DISASTER KIT. Go to www.ready.gov for information on how to prepare a disaster kit. Not all emergencies provide advance notice like a hurricane, so make sure you have a ready kit with flashlights, water, and other critical supplies.

READ THIS GUIDE. There is some great information in this guide to help you through an evacuation. Become familiar with what is in it, and keep it handy for reference.

FILL OUT THE EMERGENCY EVACUATION PERSONNEL INFORMATION FORM. The D5 (da) administration office maintains emergency contact data for D5 staff personnel. Make sure all contact information in Direct Access, DEERS, and CGPAAS is up-to-date. If unsure, contact the following to verify:

DEERS – Base Portsmouth ID Card Office: (757) 686-4002 or any RAPIDS facility

Direct Access – D5 (da): (757) 398-6778

CGPAAS – D5 (da): (757) 398-7759 | (757) 398-6636

CGDFIVEINST 4600.1A

Enclosure (1)

6

THE APPROACHING STORM You have a limited amount time to prepare as a storm approaches. When you learn of an impending storm, begin making the following preparations in advance to assist in a quick evacuation situation:

1. Tune into the TV or Radio for more information. Call the Portsmouth Federal Building (PFB) Weather Delay / Emergency Info Line (757)-398-6441 for updated information on evacuations.

2. Review the disaster plan with all family members. Prioritize a list of likely hotels or shelters for evacuation.

3. Plan your evacuation route. Know the roads in your local area; some of the roads around you may be prone to flooding. Likewise, normal traffic flow will likely be altered on the main arteries due to lane reversal (see Appendix (1)).

4. Ensure your disaster kit is fully stocked.

5. Secure your home:

Close storm shutters and secure outdoor objects or bring them inside.

Protect windows and glass by shutting drapes and boarding-up windows.

Move boats and trailers closer to the house.

Store valuables in watertight containers, if possible.

6. Get a supply of water and food ready, particularly if you have children and pets.

7. Fill your car(s) with gas.

8. Be ready to evacuate if directed by local authorities.

EVACUATION ELIGIBILITY Although unit evacuations and cost reimbursement occur at the direction of the Coast Guard District Commander, it is paramount that you heed the warnings of local emergency management officials for the safety of yourself and family. An evacuation authorized by local authorities is highly likely to be supported by the District Commander, and therefore subject to cost reimbursement. If an evacuation is authorized, the District Five (D5) Incident Management Team (IMT) or, if established, Personnel Support Teams (PSTs) may assists in facilitating the evacuation of Coast Guard members and dependents.

The following personnel are eligible for the evacuation entitlement in the event of an evacuation:

• Active duty personnel (includes Reservists performing active duty),

• Civilian employees (including NAF, PHS, and NOA, but not contractors),

CGDFIVEINST 4600.1A

Enclosure (1)

7

• Dependents of Active Duty, Reservists performing active duty, and Civilian Employees as validated on DEERS.

IMPORTANT NUMBERS AND OTHER CONTACT INFORMATION

COAST GUARD EMERGENCY CONTACT INFORMATION: Be sure to save these important numbers in your phone:

D5 Command Center Situation Unit (for emergencies only): (757) 398-6390

D5 Incident Management Team (IMT): (757) 398-6591

PFB Weather Delay / Emergency Info Line: (757)-398-6441

D5 (da) for personnel or travel issues: (757) 398-6778 (work)/(757) 334-2001 (cell)

D5 (da) for GTCC issues: (757) 398-7759 (work)/(757) 334-2001 (cell)

D5 (da) Admin Officer for Decedent Affairs (or other emergent issues): (757) 398-6636 (work)/(757) 334-2001 (cell)

Personnel Support (PST) and Cashier (CASH) Team: provided during evacuation

ADTRAV (INCONUS 24x7 number): (855) 576-4781

ADTRAV (OCONUS collect call): (205) 403-2068

To download a PDF of the storm surge map and zoom in to look at your neighborhood, go to www.pilotonline.com/weather/.

LOCAL EMERGENCY CONTACT INFORMATION: Area Phone Radio

Chesapeake (757) 382-6504 (757) 382-2489 (EOC)

www.cityofchesapeake.net [email protected] WFOS 88.7FM WCTV – Channel 48 (Cox)

Channel 43 (Verizon)

Hampton 311 (757) 727-8311

www.hampton.gov WHOV 88.1FM | WLRT 1490 AM Hampton TV – Channel 47

Norfolk (757) 664-7200 www.norfolk.gov/Emergency/ http://www.norfolk.gov/alertcenter.aspx WTAR 850AM | WFOG 1050AM | WNIS 790AM | WGH 1013AM Norfolk TV-48 (Cox) WTKR – Channel 3 | WVEC – Channel 13 | WHRO – Channel 15

http://www.pilotonline.com/weather/

http://www.cityofchesapeake.net/


http://www.hampton.gov/

http://www.norfolk.gov/Emergency/

http://www.norfolk.gov/alertcenter.aspx

CGDFIVEINST 4600.1A

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Area Phone Radio

Portsmouth (757) 393-8338/8551 https://www.portsmouthva.gov/247/Emergency-Management

Suffolk (757) 514-4536 (757) 514-4570 (EOC*)

https://www.suffolkva.us/607/Emergency-Management

https://suffolk.onthealert.com **

Virginia Beach 311 (757) 385-3111

https://www.vbgov.com/residents/emergency-preparedness/Pages/default.aspx

[email protected] VBTV – Channels 46, 47, 48 (Cox)

Channels 45, 46, 47 (Verizon)

Williamsburg (757) 220-6100 (757) 259-7200 (EOC*)

http://www.williamsburgva.gov/government/departments-a-h/fire/emergency-management

[email protected] Tide 92.3FM | WMBG 740AM | WBACH 107.9FM TV Channel 48

Yorktown (757) 890-3621 https://www.yorkcounty.gov/231/Emergency-Management https://www.yorkcounty.gov/378/Register-for-York-Alert [email protected]

*EOC – Emergency Operations Center ** Suffolk on the Alert Link will not work from a standard workstation

For more city and county information, or if your area is not listed above, visit: http://www.readyhamptonroads.org/communities/.

DESIGNATED SAFE HAVEN EMERGENCY CONTACT INFORMATION: Area Phone Radio

Richmond (804) 646-HELP WRIR 97.3FM

EVACUATING A mandatory evacuation authorized by local authorities triggers a series of events, including road closures and the alteration of normal traffic patterns. Once you leave your residence, you may not be permitted to return. Make sure you take everything you need with you. When you are given the order to evacuate:

1. Coast Guard members (active duty, reserve on active duty, and civilian employees) with a Government Travel Credit Card (GTCC) must ensure that the credit limit has been increased prior to making travel arrangements. See unit GTCC Coordinator.

https://suffolk.onthealert.com/



https://www.yorkcounty.gov/231/Emergency-Management

https://www.yorkcounty.gov/231/Emergency-Management


http://www.readyhamptonroads.org/communities/

CGDFIVEINST 4600.1A

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2. Coast Guard members with GTCC must contact ADTRAV to obtain lodging. Dependents traveling separately are authorized to make lodging arrangements through personal funds, personal credit card, or issued travel advances.

3. Know where you are going and leave early. Evacuate in daylight, if possible, with a full tank of gas. Take only your most valuable possessions with you otherwise place them in high points away from potential flooding within your home. Listen to your car radio for additional emergency information or evacuation routing problems.

4. Secure your home by unplugging appliances, turning off electricity, and locking all doors.

5. If time permits, elevate furniture to protect it from flooding or move it to a higher floor.

6. Tell someone outside of the storm area where you are going and maintain communications with them, as possible, with updates as to your welfare.

7. Bring pre-assembled emergency supplies and warm, protective clothing. Take blankets and sleeping bags to a shelter.

8. Check in with the Personnel Support Team (PST)/Ombudsman (if activated). The PST will maintain accountability on family members during an evacuation, provide information on evacuations, and can assist with numerous issues that arise. PST location and contact information will be provided during evacuation authorization. PST will work with the unit Ombudsmen to assist notifying evacuees.

HOTELS Hotels will book quickly in the event of an evacuation. CG personnel must contact ADTRAV to book your lodging accommodations. Be sure to call well in advance to reserve a room. Appendix (2) contains a list of hotels in Richmond and the surrounding area to get you started. This is not a comprehensive list of all of the hotels in the area. Conduct an internet search for more options and to view amenities offered by each. Some hotels change their policies (for example, the pet policy) in the event of an emergency. Be sure to call the hotel directly for any updated information.

GTCC holders are required to make lodging arrangements through ADTRAV.

EMERGENCY SHELTERS Another option is to evacuate to a local shelter. If you have to evacuate, but don't want to (or can’t) drive out of the area, there may be shelters in the area that will open in the event of a hurricane. Shelters may be used when large-scale evacuations are not officially ordered, or as an alternative to evacuation. It is important to note that shelters do not open or close at the same time. Monitor TV, Radio, and County web sites for locations of local shelters that will be open in the event of a hurricane.

CGDFIVEINST 4600.1A

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If you choose to evacuate to a shelter, be sure to take an adequate supply of prescribed medications, blankets, sleeping bags, flashlights, special dietary foods, infant needs, lightweight folding chairs, games, and water. Do not take pets, alcoholic beverages or weapons of any kind to the shelter. Be prepared to offer assistance to shelter workers if necessary. Remember, everyone is obligated to keep the shelter clean and orderly.

Emergency shelters will be opened as needed and in coordination with the local school system, the American Red Cross, and the local government. Red Cross and other emergency shelters are intended to provide temporary mass housing for those displaced due to disaster. Selected shelters will be those most appropriate depending on the impending or occurring event. The intent is to return evacuees to their normal living arrangements as soon as possible. All facilities utilized as Red Cross pre-landfall hurricane shelters must meet certain guidelines.

GENERAL SHELTER RULES:

• Evacuees must sign in before being officially admitted to any shelter.

• Evacuees are responsible for their belongings. Valuables should be locked in cars, or kept with the evacuees at all times. The shelter is not responsible for lost, stolen or damaged items.

• No weapons are permitted in the shelter except those that may be carried by security personnel.

• No alcohol or illegal drugs are permitted in the shelter.

• Parents are responsible for controlling the actions and whereabouts of their children. Children should not be left unattended.

• Noise levels should be kept to a minimum during all hours of the day. Quiet hours are observed between 11:00 p.m. and 7:00 a.m.

• “Shelter Hopping” is not permitted.

• Please notify the shelter registrar for referral to the paramedic for any medical condition or medications.

Note: Assistance in keeping the shelter neat and orderly is greatly appreciated.

PETS The single most important thing you can do to protect your pets is to make appropriate plans for them when you evacuate. Animals left behind in a disaster can easily be injured, lost, or killed. Your pets should be wearing up-to-date identification at all times. It's a good idea to have a tag with the phone number of a friend or relative outside your immediate area - if your pet is lost, you'll want to provide a number that will be answered if you're out of your home. Evacuation shelters generally don't accept pets (except for service animals), be sure to plan ahead to ensure that your family and pets will have a safe place to stay. Don't wait until disaster strikes to do your research.

CGDFIVEINST 4600.1A

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Contact hotels and motels outside your immediate area to check policies on accepting pets. Ask about any restrictions on number, size, and species. Ask if "no pet" policies would be waived in an emergency. Make a list of animal-friendly places and keep it handy. Call ahead for a reservation as soon as you think you might have to leave your home.

ALWAYS ASK ABOUT THE PET FEE BEFORE BOOKING! Fees can range anywhere between $5 to over $100. Most hotels charge pet fees; you are NOT authorized to claim this fee on your evacuation travel claim, so be prudent when shopping for a hotel that allows pets.

Many internet search engines can be used to determine which hotels accept pets, including:

www.officialpethotels.com/Pets www.tripswithpets.com

www.pet-friendly-hotels.net www.petswelcome.com

www.bringfido.com/lodging/ www.petfriendlytravel.com

You can also call ADTRAV. GTCC holders are required to make lodging arrangements through ADTRAV.

Check with friends, relatives, or others outside your immediate area. Ask if they would be able to shelter you and your animals or just your animals, if necessary. If you have more than one pet, you may have to be prepared to house them separately.

Make a list of boarding facilities and veterinary offices that might be able to shelter animals in emergencies; include 24-hour telephone numbers. Be sure your pet is up-to-date on all vaccinations and keep a copy of their immunization record with you when traveling.

If you have a pet, you may want to find a kennel instead of keeping them with you. It is important that you don’t forget to make special arrangements and plans for a place that will safely house, feed, and care for your pets.

STAYING HOME You may not be directed to evacuate, but there are still precautions you should take if you stay home during a hurricane. For guidance, visit www.Ready.gov and stay informed with local television and radio. You should also:

• Stay indoors within an inner room on the lowest level away from doors and windows. Do not go out in the brief calm during the passage of the hurricane eye. The lull sometimes ends suddenly and winds return from the opposite direction. Winds can increase in seconds to 75 mph or more.

• Keep a supply of flashlights and extra batteries handy. Avoid open flames, such as candles and kerosene lamps, as a source of light.

http://www.officialpethotels.com/Pets

http://www.tripswithpets.com/

http://www.pet-friendly-hotels.net/

http://www.petswelcome.com/

http://www.bringfido.com/lodging/

http://www.petfriendlytravel.com/


CGDFIVEINST 4600.1A

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• If power is lost, turn off major appliances to reduce power "surge" when electricity is restored.

• Protect your property from damage without taking unnecessary risks. Temporary repairs may reduce further losses from wind and water, but be careful!

• Stay away from windows and glass doors; move furniture away from exposed doors and windows.

• Keep a continuous communications watch: keep radio or television tuned to receive information from official sources. Unexpected changes can sometimes call for last minute relocations.

• Remain calm! Your ability to cope with emergencies will help other members of your family. Stay calm, reassuring, and use common sense. Use the telephone or cellular phones only in the event of an emergency or life-threatening situation.

• In an emergency, call 911.

LIVING IN GOVERNMENT OWNED/LEASED HOUSING Families residing in Government owned or leased housing will be required to evacuate if the order is issued. Military members (not in Government owned or leased housing) can also be ordered to evacuate. A military member may evacuate elsewhere if he/she takes annual leave, which is subject to the approval of the Fifth District Commander. For those occupying government owned or leased housing, the lessor is responsible for the structure and any of his/her owned items within. A damage claim may be submitted thru the CG Legal Office (D5) at (757) 295-2308 if damage is suffered to the property. This coverage is ONLY available for those families either in Coast Guard owned or leased housing. Please remember that your possessions might be worth more than that amount and it is still wise to have renter’s insurance to cover damage above that amount or under other circumstances.

REIMBURSEMENT AFTER THE STORM Coast Guard members1 and dependents will be eligible for reimbursement for the expenses associated with an evacuation (e.g. travel, lodging, and per diem). The Coast Guard will reimburse dependents for expenses related to an evacuation IF the following conditions exist:

1. The evacuation was caused by an unusual or emergency circumstances such as a natural or national disaster; and,

2. The Fifth District Commander authorized the evacuation.

That said, you are strongly advised to follow the directions of local emergency officials, even if not specifically directed by the Coast Guard. If the above listed conditions for a Coast Guard-reimbursed evacuation are eventually met, you will be reimbursed.

1 Members refers to civilian employees, active duty, and reservists performing active duty.

CGDFIVEINST 4600.1A

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Whether the member evacuates with their dependents is dependent upon the Command requirements. Members are issued TDY orders, while dependents are issued evacuation orders separately. With or without the Coast Guard member, dependents will be reimbursed for travel, lodging and meals. Reimbursement rates can be found at: http://www.defensetravel.dod.mil/site/perdiemCalc.cfm or https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup

TRAVEL ORDERS AND TRAVEL CLAIMS: Travel orders and travel claims will normally be completed within three days upon your return to the home unit. However, if the duration of the evacuation is longer than a week, the PST may process travel claims prior to the return home to reduce the overall financial burden potentially placed upon member and dependents.

When filing a travel claim, receipts for expenses of $75 and above are required. Receipts for lodging in any amount are required. Additionally, be sure to save all toll receipts. Receipts for meals are not required.

The travel claim process will be completed in a systematic way. Hard copy travel claims will be sent by D5 Admin ([email protected]) to PPC (travel) for D5 staff and their dependents. Members will file their travel claim electronically in T-PAX. This will ensure 100 % accountability and accuracy.

RETURNING HOME If you evacuated, do not return earlier than authorized or when recommended by local authorities or Fifth District Commander. Telephone services within the evacuation zone may be overloaded or non-existent for an extended period of time. Listen to the radio or television for information concerning returning to your home or call the staff information line. For further guidance you can call the PFB Weather Delay/Emergency Info Line or contact the D5 IMT/PST. For information on road conditions contact:

State DOT Phone Web Site

Virginia 511 800-367-7623

http://www.virginiadot.org/travel/default.asp

North Carolina 511 (877) 511-4662

https://www.ncdot.gov/travel/

It is recognized that if extensive hurricane damage in the Hampton Roads area takes place, you may be pre-occupied with re-establishing your home and situating your family. It may be difficult, or perhaps impossible, for you to report to work immediately on a full time basis. Guidance for reporting for work will be determined based on an evaluation of area conditions. Frequently check the staff info line and any other information numbers for updated guidance.

http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup

http://www.virginiadot.org/travel/default.asp

https://www.ncdot.gov/travel/

CGDFIVEINST 4600.1A

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If extreme damage has been reported in your area, maintain your safety and:

Beware of outside hazards: Watch out for loose or dangling power lines.

Walk or drive cautiously: debris-filled streets are dangerous. Washouts may weaken roads and bridge structures that may collapse under vehicle weight.

Guard against spoiled food: Food may spoil if refrigerator power is off for more than a few hours.

Do not use water until safe: Use your emergency supply or boil water before drinking until officials declare the water safe.

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APPENDIX 1: EVACUATION ROUTES

Source: www.virginiadot.org/travel/resources/hurricaneEvacuation1.pdf

DISCLAIMER: Changes may occur without notification. Member/Family should check directly with VA DOT.

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APPENDIX 2: RICHMOND HOTELS This is not a comprehensive list of all of the hotels in the area, but a small selection to get you started. Conduct an internet search for a more comprehensive list and to review amenities offered by each facility.

Be aware that some of the below listed hotels may be subject to flooding in inclement weather. It is recommended that you conduct proper research prior to booking any of the below listed lodging facilities.

REMINDER: CG personnel with a GTCC must use ADTRAV to make travel arrangements.

Source: https://www.visitrichmondva.com/hotels/

https://www.visitrichmondva.com/hotels/

CGDFIVEINST 4600.1A

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DOWNTOWN: Hotel Address Phone

Commonwealth Park Suites 901 Bank Street, 23219 (804) 343-7300

Courtyard by Marriott 1320 East Cary Street, 23219 (804) 754-0007

Crowne Plaza Downtown 555 East Canal Street, 23219 (804) 788-0900 1-800-2-CROWNE

Hampton Inn & Suites 700 East Main Street, 23219 (804) 643-5400

Hilton Downtown 501 East Broad Street, 23219 (804) 344-4300

Homewood Suites 700 East Main Street, 23219 (804) 643-2900

Linden Row Inn 100 East Franklin Street, 23219 (804) 783-7000 1-800-348-7424

Omni Richmond Hotel 100 South 12th Street, 23219 (804) 344-7000

Residence Inn by Marriott 14 South 14th Street, 23219 (804) 225-5550

Richmond Marriott Hotel 500 East Broad Street, 23219 (804) 643-3400 1-800-228-9290

NORTH RICHMOND:

Hotel Address Phone

Candlewood Suites 10609 Telegraph Road, 23059 (804) 262-2240

Country Inn & Suites 11600 Lakeridge Parkway, 23005 (804) 798-7378

Courtyard by Marriott 10077 Brook Road, 23059 (804) 266-6900

Fairfield Inn & Suites 11159 Airpark Road, 23005 (804) 412-4800

Hampton Inn & Suites 1101 Technology Park Drive, 23059 (804) 261-2266

Holiday Inn Express 107 South Carter Road, 23005 (804) 752-7889

Quality Inn & Suites 810 England Street, 23005 (804) 798-4231

Sleep Inn & Suites 80 Cottage Green Drive, 23005 (804) 752-2355

Springhill Suites by Marriott 9701 Brook Road, 23059 (804) 266-9403

Wyndham Virginia Crossings 1000 Virginia Center Parkway, 23059 (804) 727-1400 1-888-444-6553

SOUTH RICHMOND:

Hotel Address Phone

Candlewood Suites 15820 Woods Edge Road, 23834 (804) 526-0111

Country Inn & Suites 2406 West Hundred Road, 23831 (804) 751-0080

Courtyard by Marriott 2001 West Hundred Road, 23836 (804) 414-1010

Extended Stay America 241 Arboretum Place, 23236 (804) 272-1800 1-800-EXTSTAY

Fairfield Inn & Suites 150 North Pinetta Drive, 23235 (804) 464-8322

Hampton Inn 800 Research Road, 23236 (804) 897-2800

Hilton Garden Inn 800 Southpark Boulevard, 23834 (804) 520-0600

CGDFIVEINST 4600.1A

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Holiday Inn Express 5030 West Village Green Drive, 23113 (804) 744-7303 1-800-HOLIDAY

Homewood Suites 12810 Old Stage Road, 23836 (804) 751-0010

Sleep Inn & Suites 6451 Bayside Lane, 23112 (804) 639-3500

EAST RICHMOND/AIRPORT:

Hotel Address Phone

Best Western Plus 5300 Airport Square Lane, 23150 (804) 222-8200

Candlewood Suites 5400 Audubon Drive, 23231 (804) 652-1888

Courtyard by Marriott 5400 Williamsburg Road, 23150 (804) 652-0500 1-800-321-2211

Four Points by Sheraton 4700 South Laburnum Avenue, 23231 (804) 226-4300

Hampton Inn 7433 Bell Creek Road, 23111 (804) 559-0559

Hampton Garden Inn 441 International Center Drive, 23150 (804) 222-3338

Holiday Inn Express 7441 Bell Creek Road, 23111 (804) 559-0022

Homewood Suites 5996 Audubon Drive, 23150 (804) 737-1600

Hyatt Place 4401 South Laburnum Avenue, 23231 (804) 549-4865

Microtel Inn & Suites 6000 Audubon Drive, 23150 (804) 737-3322 1-888-771-7171

WEST RICHMOND:

Hotel Address Phone

Best Western Executive 7007 West Broad Street, 23294 (804) 672-7007

Candlewood Suites 2100 Dickens Road, 23230 (804) 324-3900

Comfort Suites 4051 Innslake Drive, 23060 (804) 217-9200 1-888-558-7750

Country Inn & Suites 8010 West Broad Street, 23294 (804) 755-6605

Embassy Suites 2925 Emerywood Parkway, 23294 (804) 672-8585

Extended Stay America 6811 Paragon Place, 23230 (804) 285-2065

Homestead Studio Suites 10961 West Broad Street, 23060 (804) 747-8898

Fairfield Inn & Suites 9937 Mayland Drive, 23233 (804) 545-4200

Hampton Inn & Suites 5406 Glenside Drive, 23228 (804) 756-1777

Springhill Suites by Marriott 9960 Independence Park Drive, 23233 (804) 217-7075

Programmatic Agreement on Protection of Historic Properties During Emergency Response

Under the National Oil and Hazardous Substances Pollution Contingency Plan

Updated April 30, 2002

Programmatic Agreement on Protection of Historic Properties During Emergency Response Under the National Oil and Hazardous Substances Pollution Contingency Plan

Table of Contents

I. Purpose II. Legal Authorities Protecting Historic Properties

III. Definition of "Historic Property" IV. Responsibility for Historic Properties Consideration V. Pre-Incident Planning

VI. Federal Lead Emergency Response VII. Regional PAs

VIII. Authority, Effective Date, Withdrawal, Amendment

Appendix I: Categorical Exclusion List—Releases or Spills Categorically Excluded from Additional National Historic Preservation Act Section 106 Compliance

Appendix II: Secretary of the Interior's Standards for Archeology and Historic Preservation

Page 1 of 14


I. PURPOSE A. The signatory Federal Departments and Agencies enter into this Programmatic

Agreement (PA) to ensure that historic properties are taken into account in their planning for and conduct of the emergency response under the National Oil and Hazardous Substances Pollution Contingency Plan (NCP). 40 CFR Section Part 300. The National Conference of State Historic Preservation Officers (NCSHPO) is also a signatory, on behalf of State Historic Preservation Officers (SHPOs), to facilitate Federal agency ability to develop and execute a uniform nationwide approach for considering and treating historic properties before and during emergency response. In the event an individual SHPO is unable to respond, the Agency or Department may contact the NCSHPO or the Advisory Council on Historic Preservation (ACHP) to consider alternatives and receive assistance. The signatories agree that their Departments/Agencies will follow this PA or, to meet regional needs, develop regional PAs that are not inconsistent with this PA and the National Historic Preservation Act of 1966, as amended (NHPA), P.L. 89-665, 16 U.S.C. Section 470 et seq., and the regulations promulgated thereto.

B. The NCP does not provide specific guidance for taking historic properties into account during emergency response to an actual or threatened release of a hazardous substance, pollutant or contaminant or the discharge of oil or other pollutants (hereinafter, a release or spill). Also, emergency provisions contained in the regulations implementing Section 106 of the NHPA do not directly address requirements for such emergency responses. Accordingly, for the purpose of this PA, an "emergency" shall be deemed to exist whenever circumstances dictate that a response action to a release or spill must be taken so expeditiously that normal consideration of the Section 106 process is not reasonably practicable.

C. The purpose of this PA is to provide an alternative process to ensure appropriate consideration of historic properties within the meaning of the NHPA during emergency response to a release or spill. This PA does not address the consultation procedures under Section 106 of the NHPA once that phase of the response action has ended.

D. In carrying out duties under the NCP, including the priorities of protecting public health and safety, the Federal On-Scene Coordinator (OSC) may have to make emergency response decisions that adversely affect historic properties. By following this PA, however, the Federal OSC will be making an informed decision that takes historic property information into account prior to authorizing actions that might affect such property.

E. The responsibility of the Federal OSC in protecting public health and safety is paramount. That mission is a difficult one involving problems that cannot be anticipated and calling for judgment on the part of the Federal OSC. Nothing in this PA changes the national response priorities, nor does it change the effect of existing law.

F. 36 CFR Section 800.13 provides, inter alia, that:

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An Agency Official may elect to fulfill an agency's Section 106 responsibilities for a particular program, a large or complex project, or a class of undertakings...through a Programmatic Agreement.

36 CFR Section 800.13(e) provides that:

An approved Programmatic Agreement satisfies the Agency's Section 106 responsibilities for all individual undertakings carried out in accordance with the agreement until it expires or is terminated.

During such time as the ACHP and the NCSHPO are signatories, compliance with this PA by a Federal OSC will be deemed to constitute compliance with Section 106 of the NHPA during pre-incident planning and emergency response activities.

II. LEGAL AUTHORITIES PROTECTING HISTORIC PROPERTIES A. National Historic Preservation Act

1. In 1966, Congress instituted a policy to preserve the Nation's cultural and historic heritage by enacting the NHPA. The NHPA implementing regulations most pertinent to actual or threatened releases of hazardous substances, pollutants or contaminants or oil spills are those of: 1) the ACHP, an independent Federal agency that administers Section 106 of the NHPA through procedures specified in 36 CFR Part 800, "Protection of Historic Properties," and 2) the Department of the Interior (DOI) regulations at 36 CFR Part 60, National Register of Historic Places.

2. Section 106 of the NHPA provides that Federal agencies are to take into account the effects of "Federal or federally assisted undertakings" on historic properties that are listed in or eligible for inclusion in the National Register of Historic Places. It further affords the ACHP an opportunity to comment on the undertaking.(1)

B. This PA does not address other Federal laws defining and protecting historic properties, such as:

1. The Archaeological Resources Protection Act (ARPA), 16 U.S.C. Section 470aa et seq., which provides for the protection of archeological sites and other resources. ARPA establishes criminal and civil penalties for actual or attempted illegal excavation or removal of or damage to archeological resources; illegal trafficking in archeological resources; and knowingly causing another to commit an ARPA violation;

2. The Native American Graves Protection and Repatriation Act (NAGPRA), 25 U.S.C. Section 3001 et seq., which provides for the protection of Native American human remains and other defined classes of cultural items. NAGPRA also establishes criminal penalties for illegal trafficking in these cultural items. 18 U.S.C. Section 1170;

3. The Antiquities Act of 1906, 16 U.S.C. Section 433 et seq., which establishes criminal penalties for non-permitted appropriation, excavation, injury, or destruction of any historic or prehistoric ruin or monument, or

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http://www.achp.gov/act.html

http://www.achp.gov/36cfr.html

http://www.achp.gov/36cfr.html

http://www.achp.gov/NCP-PA.html#N_1_



any object of antiquity, situated on lands owned or controlled by the Federal Government; and

4. The National Marine Sanctuaries Act (also known as Title III of the Marine Protection, Research and Sanctuaries Act, 16 U.S.C. Section 1431, et seq., which establishes civil penalties for destruction of, loss of, or injury to a sanctuary resource, including historic properties. In addition to fines, parties can also be held responsible for response costs; damages including replacement cost, restoration cost, or acquisition of an equivalent sanctuary resource, and lost-use value of that resource and interest.

C. Many States also have laws defining and protecting historic properties. Regional PAs may consider State laws relevant to the historic properties in the region, to the extent they are not inconsistent with Federal law.

III. DEFINITION OF "HISTORIC PROPERTY" A. The term "historic property" is defined in the NHPA as: "any prehistoric or

historic district, site, building, structure, or object included in, or eligible for inclusion on the National Register"; such term includes artifacts, records, and remains which are related to such district, site, building, structure, or object. 16 U.S.C. Section 470(w)(5).

B. Criteria for listing a property in the National Register of Historic Places are found at 36 CFR Part 60. The statutory definition of historic properties and the established criteria determine whether a historic property needs to be considered during emergency response. A historic property need not be formally listed on the National Register to receive NHPA protection, it need only meet the National Register criteria (i.e., be eligible for listing in the National Register). Section VI.C.2, below, discusses determining the National Register eligibility of historic properties during emergency response.

IV. RESPONSIBILITY FOR HISTORIC PROPERTIES CONSIDERATION A. For the purpose of this PA, the Federal OSC, as the Federal official designated to

coordinate and direct response actions, is responsible for ensuring that historic properties are appropriately considered in planning and during emergency response.

B. Planning Support/Coordination 1. The NCP, at 40 CFR Section 300.210(c), provides that Area Contingency

Plans (ACPs) are to be developed under the direction of a Federal OSC. The Federal OSC shall ensure that ACPs include the information on consideration of historic properties and are developed in consultation with the parties specified in Section V of this agreement.

2. Federal agencies with expertise in protection of historic properties available to assist the Federal OSC during preparedness planning include

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the Department of the Interior,(2) the ACHP, and other Federal land-managing agencies for properties on their lands. The primary source of information on historic properties in an area, particularly properties not on Federal lands, is the SHPO, who is the official appointed by the Governor as part of the State's participation in NHPA programs. Other parties that may assist are listed in V.A. of this PA.

3. The National Program Center (NPC) of the National Park Service, consistent with its authority and responsibilities, will provide coordination of appropriate expertise to Area Cornmittees and Regional Response Teams (RRTs) for pre-incident planning activities through the United States Coast Guard (Coast Guard) and the United States Environmental Protection Agency (EPA). The NPC will coordinate through the Commandant of the Coast Guard and the Office of Emergency and Remedial Response of EPA.

4. Prior to finalizing or subsequently revising ACPs, the Federal OSC will provide a draft of sections addressing historic properties identification and protection to the parties identified in Section V.A. of this PA. Each party shall have 30 calendar days from receipt to review the draft and provide comments to the Federal OSC. Should any reviewing party file a timely objection to the draft or any portion thereof, the Federal OSC will consult with the objecting party to resolve the objection. If the objection cannot be resolved, the Federal OSC will provide documentation of the dispute to the ACHP and request their comments. The ACHP comments will be taken into account by the Federal OSC in finalizing or revising ACPs.

C. Emergency Response Support/Coordination 1. To ensure historic properties are considered during emergency response,

the Federal OSC must have access to reliable and timely expertise and support in order to make timely and informed decisions about historic properties.

2. A Federal OSC may obtain historic properties expertise and support m any one of several ways. These include implementing an agreement with State or Federal agencies that have historic properties specialists on staff (see IV.B.2), executing a contract with experts identified in ACPs or hiring historic properties specialists on staff. Historic properties specialists made available under contract or hired must:

a. Meet the qualifications listed in the Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation, 48 Federal Register 44738-39 (September 29, 1983); see Appendix II; and

b. Be available to assist the Federal OSC whenever needed.

V. PRE-INCIDENT PLANNING A. As part of pre-incident planning activities, Federal OSCs (or the OSC's

management) shall consult with the SHPO, Federal land-managing agencies,

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appropriate Indian tribes and appropriate Native Hawaiian organizations, as defined in Section 301 of the NHPA, and the other interested parties identified during pre-incident planning, as described in Section IV.B of this PA, to:

1. Identify historic properties. a. Identify: 1) historic properties that have been listed in or

determined eligible for inclusion in the National Register of Historic Places that might be affected by response to a release or spill; and 2) unsurveyed areas where there is a high potential for the presence of historic properties.

b. Identify exclusions. These may be specific geographic areas or types of areas where, should a release or spill occur, historic properties are unlikely to be affected. This includes the specifics listed in Appendix I and any additional exclusions agreed on by the signatories to this or a regional PA. Incidents in areas covered by exclusions would not require consideration for protection of historic properties, except as provided in Section VI.A.1.(3)

2. Develop a list of parties that are to be notified in the event of an incident in a non-excluded area. This list should include the SHPO for the State in which the incident occurred, Federal and Indian tribal land owners or land managers and Hawaiian Native organizations in the area where the incident occurred, if any.

3. Develop emergency response strategies that can be reasonably anticipated to protect historic properties. The Federal OSC shall ensure that response strategies, including personnel and equipment needed, are developed to protect or help protect historic properties at risk. This includes consideration of the sensitivity of historic properties to emergency response measures proposed in ACPs or other response plans, including chemical countermeasures and in situ burning.

B. The Federal OSC shall ensure that historic properties protection strategies can be carried out by:

1. Identifying who will be responsible for providing expertise on historic properties matters to the Federal OSC during emergency response. Depending on the size and complexity of the incident, a Federal OSC historic properties specialist or a historic properties technical advisory group convened by the specialist may be the most effective mechanism;

2. Providing information on availability of appropriate training for historic property specialists to participate in emergency response, ~g., Hazardous Waste Operations and Emergency Response (HAZWOPER) training, familiarity with all relevant contingency plans and response management systems, etc.; and

3. Working with the parties listed in section V.A. to obtain information for response personnel on laws protecting and activities that may potentially affect historic properties.

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VI. FEDERAL LEAD EMERGENCY RESPONSE

A. The Federal OSC shall determine whether the exclusions described in section V.A.l.b. apply.

1. If the incident affects only excluded areas, no further actions are necessary under this PA, unless:

a. Previously unidentified historic properties are discovered during emergency response; or

b. The SHPO (or appropriate Federal, Indian, or Hawaiian Native organizations) notifies the Federal OSC that a categorically excluded release or spill may have the potential to affect a significant historic property.

2. If the area where a release or spill occurs has not been excluded, in the cases specified in Section VI.A. l .a or b, if the Federal OSC is unsure whether an exclusion applies, or if the specifics of the incident change so that it no longer fits into one of the exclusions, the remaining steps in this Section shall be followed.

B. Activate the agreed-upon mechanism for addressing historic properties, including notification of the parties identified pursuant to Section V.A.2., and consultation with these parties concerning the identification of historic properties that may be affected, assessing the potential effects of the emergency response, and developing and implementing emergency response activities. These requirements for notification and consultation shall be satisfied if the Federal OSC makes reasonable and timely efforts to notify and consult the parties listed in this Section. Thereafter there shall be additional consultation to the extent practicable.

C. Verify identification of historic properties. 1. Consult with the SHPO, land owners and/or land managers, appropriate

Indian tribes and Native Hawaiian organizations, and other interested parties identified in pre-incident planning to verify the location of historic properties identified during the planning process and determine if other historic properties exist in areas identified in V .A. l .a.2. that might be affected by the incident or the emergency response.

2. If newly discovered or unanticipated potential historic properties are encountered during emergency response actions, the Federal OSC shall either: 1) consult with the SHPO (or appropriate Federal, Indian, or Hawaiian Native organizations) to determine if the properties are eligible for inclusion in the National Register, or 2) treat the properties as eligible.

D. Assess potential effects of emergency response strategies on historic properties. Such assessment shall be done in consultation with the parties listed in Section V A.

1. The potential adverse effects of releases or spills and of emergency response on historic properties may include, but are not limited to:

a. Physical destruction, damage, or alteration of all or part of the historic property;

b. Isolation of the property from or alteration of the character of the property's setting when that character contributes to the property's qualification for the National Register; and

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c. Introduction of visual, audible, or atmospheric conditions that are

out of character with the property or alter its setting. 2. Emergency response actions that may have adverse effects on historic

properties include, but are not limited to: a. The placement of physical barriers to deter the spread of released

or spilled substances and the excavation of trenches to stop the spread of the released or spilled substances; and

b. Establishing camps for personnel, constructing materials storage and staging yards, excavating borrow pits for fill materials, and constructing alignments for road access.

3. Direct physical contact of historic properties with released or spilled substances may result in one or more of the following: 1) inability to radiocarbon date the contaminated resources; 2) acceleration of deterioration of an object or structure; or 3) prevention of identification of historic properties in the field. As a result, important scientific, historic, and cultural information may be lost.

E. Make and implement decisions about appropriate actions. The Federal OSC shall take into account professional comments received from the parties listed in Section V.A. in making decisions that might affect historic properties.

1. Emergency response strategies delineated in plans may need to be reviewed based on information available at the time of an actual incident. The purpose of this review is to evaluate whether implementation of the strategies in the plan might, for the emergency response action that is underway, adversely affect historic properties and, if so, how such effects might be avoided or reduced.

2. Make arrangements for suspected artifact theft to be reported to the SHPO, law enforcement officials, and the land owner/manager.

3. Arrange for disposition of records and collected materials. 4. Ensure the confidentiality of historic property site location information,

consistent with applicable laws, so as to minimize opportunities for vandalism or theft.

F. Whenever the Federal OSC determines the requirements of this Section cannot be satisfied concurrently with the paramount requirement of protecting public health and safety, the determination shall be documented in a writing including the name and title of the person who made the determination; the date of determination; and a brief description of the competing values between public health and safety and carrying on the provisions of this Section. Notwithstanding such a determination, if conditions subsequently permit, the Federal OSC shall endeavor to comply with the requirements of this Section to the extent reasonably practicable.

VII. REGIONAL PAs A. Regional PAs may be developed as provided in I.A. as an alternative to this

national PA. Regional PAs are to include the provisions of this PA and may include appropriate additional provisions responsive to regional concerns.

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B. A regional PA should be signed by appropriate regional-level Federal officials,

State agencies, tribal officials and the ACHP. C. Either this PA or a PA developed at a regional level may be adopted by the RRT

and incorporated or referenced in Regional Contingency Plans (RCPs), 36 CFR Section 300.210(b), and ACPs in the region.

VIII. AUTHORITY, EFFECTIVE DATE, WITHDRAWAL, AMENDMENT A. The signatories below are authorized to sign the PA on behalf of their respective

Department, Agency or organization. This PA may be signed in counterparts. B. In order to allow sufficient time for pre-incident planning and other preparedness

activities, this PA shall not be become effective with respect to a signatory Department or Agency until ninety (90) days after it has been signed on the Department's or Agency's behalf.

C. Any signatory may withdraw from this PA by sending, through an official authorized to act in this matter, written notice to all current signatories at least thirty (30) days in advance of the effective date of withdrawal. The requirements contained in this PA will remain in full force and effect with respect to remaining signatories.

D. Nothing herein prevents the signatories from agreeing to amend this PA.

SIGNATORIES

Advisory Council on Historic Preservation Chairman June 4, 1997

National Conference of State Historic Preservation Officers President May 13, 1997

U.S. Environmental Protection Agency Acting Deputy Director, Office of Emergency and Remedial Response May 23, 1997

U.S. Department of the Interior Director, Office of Environmental Policy and Compliance June 4, 1997

U.S. Department of Transportation, Coast Guard Assistant Commandant for Marine Safety and Environmental Protection May 13, 1997

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National Park Service Acting Deputy Director August 7, 1997

U.S. Department of Commerce, National Oceanic and Atmospheric Administration Assistant Administrator for Ocean Services and Coastal Zone Management July 3, 1997

U.S. Department of Energy Deputy Director November 7, 1997

U.S. Department of Defense Deputy Under Secretary of Defense (Environmental Security) November 3, 1997

U.S. Department of Agriculture Under Secretary of Defense for Natural Resources and Environment August 28, 1998

ENDNOTES

1) Section 106 of the NHPA provides, inter alia, as follows:

Effect of Federal undertakings upon property listed in National Register; comments by Advisory Council on Historic Preservation

The head of any Federal agency having direct or indirect jurisdiction over a proposed Federal or federally assisted undertaking in any State and the head of any Federal department or independent agency having authority to license any undertaking shall, prior to approval of the expenditure of any Federal funds on the undertaking or prior to the issuance of any license, as the case may be, take into account the effect of the undertaking on any district, site, building, structure, or object that is included in or eligible for inclusion in the National Register. The head of any such Federal agency shall afford the Advisory Council on Historic Preservation ... a reasonable opportunity to comment with regard to such undertaking.

16 U.S.C. Section 470f.

2) 40 CFR Section 300 175(b)(9) reads, in pertinent part, as follows:

DOI may be contacted through Regional Environmental Officers (REOs), who are the designated members of RRTs.... [B]ureaus and offices have relevant expertise as follows: ...(viii) National Park Service: General biological, natural, and cultural resource managers to evaluate, measure, monitor and contain threats to park system lands and resources; archaeological and historical expertise in protection, preservation, evaluation, impact mitigation, and restoration of cultural resources....

3) Response to spills or releases that involve non-excluded areas should be considered to have the potential to adversely affect historic properties that are listed in or eligible for inclusion in the National Register.

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APPENDIX I.—CATEGORICAL EXCLUSION LIST

Releases or Spills Categorically Excluded from Additional National Historic Preservation Act Section 106 Compliance

Releases/Spills onto (which stay on):

Gravel pads Roads (gravel or paved, not including the undeveloped right-of-way) Parking areas (graded or paved) Dock staging areas less than 50 years old Gravel causeways Artificial gravel islands Drilling mats, pads, and/or berms Airport runways (improved gravel strips and/or paved runways)

Releases/Spills into (that stay in):

Lined pits; e.g., drilling mud pits and reserve pits Water bodies where the release/spill will not: 1) reach land/submerged land; and 2)

include emergency response activities with land/submerged land-disturbing components Borrow pits Concrete containment areas

Releases/Spills of:


IMPORTANT NOTE TO FEDERAL OSC:

1) IF YOU ARE NOT SURE WHETHER A RELEASE OR SPILL FITS INTO ONE OF THE CATEGORIES LISTED ABOVE;

2) IF AT ANY TIME, THE SPECIFICS OF A RELEASE OR SPILL CHANGE SO IT NO LONGER FITS INTO ONE OF THE CATEGORIES LISTED ABOVE;

3) IF THE SPILL IS GREATER THAN 100,000 GALLONS; AND/OR

4) IF THE STATE HISTORIC PRESERVATION OFFICER NOTIFIES YOU THAT A CATEGORICALLY EXCLUDED RELEASE OR SPILL MAY HAVE THE POTENTIAL TO AFFECT A HISTORIC PROPERTY

YOU OR YOUR REPRESENTATIVE MUST FOLLOW THE SECTION VI OF THIS PA.

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http://www.achp.gov/NCP-PA.html#VI


APPENDIX II.—SECRETARY OF THE INTERIOR'S STANDARDS for Archeology and Historic Preservation

48 Federal Register 44738-39 (September 29, 1983)

Professional Qualifications Standards

The following requirements are those used by the National Park Service and have been previously published in the Code of Federal Regulations 36 CFR Part 61. The qualifications define minimum education and experience required to preform identification, evaluation, registration, and treatment activities. In some cases, additional areas or levels of expertise may be needed depending on the complexity of the task and the nature of the historic properties involved. In the following definitions, a year of full-time professional experience need not consist of a continuous year of full-time work but may be made up of discontinuous periods of full-time or part-time work adding up to the equivalent of a year of full-time experience.

History

The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following:

1. At least two years of full time experience in research, writing, teaching, interpretation, or the demonstrable professional activity with an academic institution, historic organization or agency, museum, or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of history.

Archeology

The minimum professional qualifications in archeology are a graduate degree in archeology, anthropology, or closely related field plus:

1. At least one year of full-time professional experience or equivalent specialized training in archeological research, administration or management;

2. At least four months of supervised field and analytic experience in general North American archeology; and

3. Demonstrated ability to carry research to completion.

In addition to these minimum qualifications, a professional in prehistoric archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the prehistoric period. A professional in historic archeology shall have at least one year of full-time professional experience at a supervisory level in the study of archeological resources of the historic period.

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Architectural History

The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with course work in American architectural history; or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following:

1. At least two year of full-time experience in research, writing, or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum. or other professional institution; or

2. Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history.

Architecture

The minimum professional qualifications in architecture are a professional degree in architecture plus at least two years of full-time experience in architecture; or State license to practice architecture.

Historic Architecture

The minimum professional qualifications historic in architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following:

1. At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field; or

2. At least one year of full-time professional experience on historic preservation projects.

Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structure research reports, and preparation of plans and specifications for preservation projects.

1

9785 INCIDENT DEMOBILIZATION PLAN

Prepared by_____________________________________ Demobilization Unit Leader

Approved by____________________________________ Incident Commander

Approved by____________________________________ Planning Section Chief

Approved by____________________________________ Logistics Section Chief

Approved by____________________________________ Finance Section Chief

Approved by____________________________________ Operations Section Chief

Approved by____________________________________

2

PLAN OUTLINE:

1. General Information 2. Guidelines 3. Responsibilities 4. Release Procedures 5. Travel Information

I. GENERAL INFORMATION

Functional Units (Operations, Logistics, Finance & Command) will advise the Planning Section of resources that are surplus to the unit needs. The Planning Section will identify resources surplus to the incident needs. The Demob Function will manage the release and return or reassignment of the surplus resources. The Demob Function consists of two (2) sections, the incident base Demob Unit and Expanded Dispatch. All resources will have a minimum of ___ hours rest prior to leaving the Incident.

The size and location of the Incident Base lends itself to the holding of surplus equipment and personnel while in the Demob process.

II. GENERAL GUIDELINES

A. NO RESOURCES WILL LEAVE THE INCIDENT UNTIL AUTHORIZED TO DO SO BY THE DEMOB UNIT.

B. Efforts will be made to ensure that all released personnel arrive home by 2200. All resources must meet individual agency regulations pertaining to rest and travel.

C. All government and hired vehicles leaving the incident will have a safety inspection and deficiencies will be corrected prior to departure for home unless agency head signs a waiver of inspection.

D. All Party Chiefs, Crew Supervisors and Strike Team Leaders will be briefed by the Demob Unit prior to leaving the incident.

E. Notification to incident personnel will be by posting the Projected Releases in advance. Finance and Logistics will be notified as soon as possible when surplus resources are identified for DEMOB.

F. Operators of oversize vehicles (e.g. transports) are responsible for obtaining their own permits required for the return trip back to their point of hire.

3

G. Actual departure times and ETA at final destination will be relayed to Expanded Dispatch upon departure of all resources from the base. This includes all contract equipment and services.

H. Performance Ratings are required prior to the resource being declared excess to functional needs for:

TraineesOutstanding performances Deficient performances By personal request All Unit Leaders and above

III. RESPONSIBILITIES

Functional Heads (e.g. Section Chiefs) are responsible for determining resources surplus to their needs and submitting lists (see example attached) to the Planning Section with Requestnumbers, Agency, tentative release date/time, destination, travel needs and availability.

The Demob Unit Leader is Responsible for: Preparing the Demobilization Plan. Providing Expanded Dispatch with "Projected Releases." Providing Expanded Dispatch with confirmation of departing resources (including contract equipment) with their departure time and ETA at their final destination (if they have their own transportation) Making notifications to the surplus incident personnel regarding tentative and final releases.Ensuring that all signatures are obtained on the Demob Checkout form (ICS-221)

Monitoring the Demob process and making necessary adjustments in the process to avoid untimely delays and ensure accurate and timely flow of release information.

The Incident Commander is responsible for: Establishing Incident release priorities in concert with the Santa Barbara County Fire Department. Review and approval of the Demobilization Plan. Review and approval of projected release lists.

The Safety Officer is responsible for: Identifying any special safety considerations of the Demob Plan. Approval of projected surplus functional resources.

4

The Planning Section Chief is responsible for: Review and approval of the Demob Plan. Review and approval of projected release lists. Approval of projected surplus Functional Section resources.

The Logistics Section Chief is responsible for: Insuring, through Facilities, that all sleeping and work areas are cleaned up before personnel are released. Insuring, through Supply, that all non-expendable property items are returned or accounted for prior to release. Insuring, through Ground Support, that there will be adequate ground transportation during the release process and that all government vehicles and hired equipment receive a safety inspection prior to leaving the incident. Any deficiencies must be corrected prior to leaving.Insuring, through Communications, that all radios and cell phones have been returned or accounted for. Insuring, through Food Unit, that there will be adequate meals for those being released and for those remaining in camp. Review and approval of the Demob plan. Approval of projected surplus functional resources.

The Finance Section Chief is responsible for: Completion of all time and equipment reports, compensation and claims packages for released resources. Contract equipment payments for released vendors. Providing justification (i.e. excessive shift, coyote, meal breaks etc.) with IC signature to released personnel requesting it. Approval of projected surplus Functional Resources.Review and approval of the Demob Plan.

The Operations Section Chief is responsible for: Review and approval of the Demob Plan. Approval of projected surplus Functional Resources.

IV. RELEASE PRIORITIES

The Incident Commander has established the following release priorities:

1.2.3.4.5.

5

V. RELEASE PROCEDURES

Section Chiefs will identify surpluses within their units and submit a list (or lists) to the Demob Unit in the Planning Section.

Demob will combine lists and form a "Tentative Release" list to be submitted to the IC for review and approval. Demob will work with Resources Unit so that the resource status board can be kept current. Any incident formed Strike Teams must be disbanded before IC approval and release from the incident.

After IC approval, Demob will notify Expanded Dispatch of the tentative releases and obtain approval. Demob will give Ground Support lead-time to arrange for ground transportation for crews and overhead from the base to the departure point.

Crew Leaders or individuals will take the Demob Checkout form (ICS-221) to: 1. Communications Unit (to return communications equipment). 2. Ground Support (for vehicle safety inspection as needed). 3. Supply Unit (to return all non-expendable property.) 4. Documentation Unit (logs and performance ratings). 5. Time Unit and obtain completed Fire Time Report. 6. DEMOB UNIT WITH ALL SIGNATURES.

DEMOB UNIT WILL BE THE LAST STOP IN THE RELEASE PROCESS. Demob will: Collect and sign off the Demob Checkout Form (ICS-221) Brief the released personnel on method of travel, schedule, time frames and radio travel frequency.Release the resource from the base. Advise Expanded Dispatch of ETD & ETA to the home base or transportation point. Co-ordinate with the Resource Unit so that resource status is kept current.

V. TRAVEL INFORMATION

Phone numbers:

Radio Call Frequencies:

9786 Sample Demobilization Plan


DEMOBILIZATION PLAN M/V BANEASA

GENERAL INFORMATION:

Demobilization will occur in two phases. Phase one will go into effect once the vessel is safely anchored in Adak Harbor. Phase two will commence once final disposition of the vessel is safely completed.

All field deployed personnel and equipment can only be demobilized by LCDR Theriault.

No personnel or equipment will leave the incident until authorized to do so.

Demobilization will be accomplished in a cost effective manner

Phase One: Release priorities for personnel and equipment resources will be guided by the following priorities:

1. Non-local responders. 2. Response resources not listed in phase two demobilization.

USCGC Midgett will remain on scene until it is determined it is operational no longer needed or after the vessel is safely anchored in Adak Harbor. Release of the USCGC Midgett will also depend upon the report received from the attending Marine Inspector.

Phase Two: The following resources will remain attached to the incident until ordered to demobilize by the Unified Command. Personnel and equipment will remain with the vessel.

1 One MSO Anchorage Marine Inspector. 2. One Pacific Strike Team personnel. 3. One "M” type Inmarsat. 4. Commercial towing assets as specified by the Captain of the Port

in consultation with other members of the Unified Command.

COMMON RESPONSIBILITIES

1. Safety of personnel is paramount during demobilization 2. All incident response personnel shall follow the guidelines put forth in this

plan.3. ICS Form 221 will be used to check personnel out of the incident. 4. All equipment checked out must be returned to the appropriate section.


SECTION CHIEFS RESPONSIBILITIES

The Planning Section Chief:

1. Shall ensure demobilization information is disseminated in sufficient time to ensure the orderly downsizing of incident resources.

2. Submit proposed release of resources for Unified Command approval. Ensure approved releases receive and comply with Demobilization check-out form ICS Form 221.

Operations Section chief:

1. Identify and communicate excess personnel and equipment available for demobilization to the Planning Section Chief.

Logistics Section Chief:

1. Coordinate all personnel and equipment transportation needs to final destinations.2. Ensure all communications equipment is checked in and verified.

Finance/Administration Section Chief:

I. Is responsible for completion of personnel time reports.

2. Completion of equipment time reports.

AIRCRAFT

C-130: Demobilization will be contingent upon all Adak Harbor response personnel and equipment being returned to Anchorage/Sacramento.

H-60: Demobilization will be determined after evaluation of operational requirements in Adak Harbor

ACTUAL CHECKOUT PROCEDURES

When final approval and instructions are obtained the Demobilization Unit will:

1. Notify personnel to be released as soon as possible. 2. Prepare ICS Form 221.

COMMAND POST RELOCATION


The Unified Command will evaluate and establish the date to transfer all command post functions from the state emergency operations center to MSO Anchorage.

Sector Delaware Bay Response Management Guide

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Sector Delaware Bay Response Management Guide Keys to Success in the First 96 Hours

Version 1.0

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Ref: (a) National Contingency Plan, 40 CFR 300 (b) Stafford Act 42 USC 5121 (c) National Response Framework (d) Presidential Policy Directive 8, National Preparedness (e) Coast Guard Pub 3-28, Incident Management and Crisis Response (f) Incident Management Handbook, COMDTPUB P3120.17B (g) Maritime Operational Threat Response (MOTR) Plan

(h) Contingency Preparedness Planning Manual (Vol. 4), Incident Management and Crisis Response, COMDTINST M3010.24

(i) COMDT-DCO Strategic Planning Direction (SPD) (j) LANTAREA Operational Planning Direction (LANT OPD) (k) D5 Operational Planning Direction (D5 OPD) (l) D5 OPLAN 9700-06 (m) DCMS Support Plan 9930 (n) C4IT Support to Contingencies Process Guide, CGTO PG-85-00-1220-T, May 2014 (o) Delaware Bay Area Contingency Plan (p) Delaware Bay Area Maritime Security Plan

1. Purpose

The Coast Guard plays a vital role in managing or contributing to major local, regional, national, or international all-hazard responses. Lessons learned and best practices from previous events and exercises show that leadership must take effective and credible steps early on in a response in order to establish operational momentum, build interagency coordination, and earn public trust. How the Coast Guard handles the first days of a major event typically sets the tone for the remainder of the response. References (a-p) are some of the key applicable policy and guidance documents that serve to inform readiness and preparedness requirements and activities. This guide presents tools to help ensure unity of effort and to achieve best effect in the first 96 hours.

1.1 Background

Sector Delaware Bay’s Contingency Planning & Force Readiness Staff (CPFR) analyzed lessons learned from recent major incidents requiring a large-scale Coast Guard response. The analysis focused on three scenarios: (1) hurricane, (2) oil spill, and (3) ship/bridge allision, and drew upon lessons learned from Hurricanes KATRINA and SANDY, T/V ATHOS I, M/V COSCO BUSAN, DEEPWATER HORIZON, the 2015 Papal Visit, and 2016 Democratic National Convention. While these events differed in size and scope, several recurring themes were discovered:

o Accountability and Mobilization of Personnel. Coast Guard Incident Management Teams

(IMT) struggled to account for all attached personnel, especially following hurricanes, due to communications infrastructure damage and the level of chaos in the region. A hurricane in the greater Philadelphia area would present similar challenges. In addition, IMTs found it


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difficult to quickly mobilize sufficient additional personnel resources.

o Information Management. Responders struggled with tracking information effectively, and maintaining situational awareness of resources and operations, because of an overwhelming and constantly changing influx of information. Sharing information within the response organization, and ensuring dissemination of accurate information to the public, stakeholders, and Congress proved very difficult in multiple instances. Additionally, incident management personnel faced challenges with discerning the accuracy of initial reports, staying ahead of social media, and responding to spurious information.

o Logistics. IMTs had to overcome significant logistical challenges dealing with Incident

Command Post (ICP) location, emergency relocation sites for continuity of operations, information technology infrastructure, food, fuel, and berthing. These topics must be addressed during exercises and training to ensure a smooth rollout during an actual crisis response.

o Watch Rotation. Leadership should consider crew endurance when planning crew rotations,

overnight operations, and deliberate crew rest measures. A crisis response demands a full crew effort in which non-urgent leave and TDY will not normally be granted. To ensure safety and effectiveness, personnel tempo should not exceed 14 hours per 24 hour period (with a target of 12 hours ideally), and 60-72 hours per week during a sustained response. A key issue will be to identify who to send home early on in an event to keep from burning out responders and incident management personnel.

o Cascading Resources. A Type 1 or 2 incident (and in some cases a Type 3 incident) will

quickly overwhelm Sector resources. Response leadership should familiarize themselves with available surge capabilities and initiate requests for additional forces early, as appropriate, via the District. The long standing Coast Guard culture of being “forward leaning” and “hitting cases hard and fast” continues to be relevant. Scaling back is always easier than ramping up after initial incident momentum has been expended.

o Volunteers. Historically, volunteers from the general public have not been utilized in oil spills

outside the care and processing of oiled wildlife due to the health and safety hazards present during an oil spill incident. Volunteers must be trained, OSHA compliant, safe, supported, and properly coordinated. To be successful, the volunteer program needs a strong designated volunteer coordinator and a robust program to ensure positive public opinion of the response. The Use of Volunteers section within the Delaware Bay Area Contingency Plan (ACP) sets forth guidance and protocols for the potential use of volunteers for non-wildlife related work assignments during an oil spill incident.

2. Road Map to Success

2.1 Meeting the demands of the first 96 hours of a major incident starts with the very first decisions made by the Sector Commander/Incident Commander (IC) and/or Unified Command (UC). The initial Incident Action Plan (IAP) will capture key decisions, command priorities and response objectives. The ICS process provides a structure and process to make well informed decisions.


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Chapter 4 of reference (f) provides the IC/UC with standard key decisions, priorities, and objectives that are common to most response types the Coast Guard will encounter. When developing response priorities, incident leadership should consider personnel/public safety, environmental concerns, property at risk, security, and economic impact (PEPSE), as well as public and political reaction to the incident and perception of the response. In evaluating the context of the situation at hand, response leadership should take a few moments to ask themselves the following questions:

• What have we not seen before; what is completely foreign to us? • What have we seen before; what is familiar to us? • What do we know? • What are we still learning?

Next, response leadership should consider:

• What must we do? • What can we do? • What are we trying to accomplish? • What resources do we need to bring to bear? • What critical steps must we take? • What are the restrictions or limitations (legal, procedural, etc)? • What are the critical notifications that must be made?

This thought process will not only serve to put one in the right mindset with respect to leadership and decision-making styles, but it will help to frame initial response priorities.

2.2 Routine Missions

Depending on the scale and/or severity of the event, Sector Delaware Bay may have to alter or curtail routine missions to support the operational tempo of the response. If this happens, Sector personnel must quickly work with state and local counterparts to notify customers, stakeholders, affected partner agencies, and elected officials. The Sector Commander may consider temporarily suspending or curtailing the following missions if such suspension does not pose undue operational risk:

o Activities not mandated by regulation or statute such as voluntary uninspected passenger or

towing vessel examinations. o Mid-period, annual, or periodic inspections that exceed regulatory requirements. o Oversight of new construction done under class authorization (except safety, firefighting and

environmental oversight). o Safety inspections at bulk liquid, dry bulk, and liquefied gas facilities, except those

that pose a high risk to the port. o Priority III and IV Port State Control and International Ship and Port Security (ISPS) III

boardings. o Formal marine casualty investigations for informal investigations and informal

investigations for data collection upon approval from D5(dp).

ACMurphy

Font sizes of spaces in between paragraphs is inconsistent. Some were 11, some were 11.5, some were 12, some were 16


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o Formal suspension and revocation hearings; pursue settlement agreements instead. o Container inspections; except for explosives, hazmat, fireworks, etc. o Marine event support; place burden on event organizers and local agencies to the largest

extent possible. o Transfer monitors. o Unannounced government-led vessel or facility response plan exercises and all other

planned unit exercises/drills. o Inspections such as Ready for Operations (RFO), Operational Safety Inspections, etc o Request relief from external inspections/audits (STAN, EKMS, etc). o Living Marine Resources/Recreational Boat Safety boardings and select PWCS activity. o SOPP/OPAR reporting/review.

2.3 Information Management

o Strategic Messaging. Working with state, local, and responsible party counterparts, leadership should employ robust, aggressive, and targeted strategic messaging to gain the confidence of the public and elected officials during a response. Review the guidance listed in the PIO Toolkit with the PIO to develop the FOSC/UC Strategic Messages. Strategic messaging, not to be confused with routine public affairs outreach, builds upon strong relationships with key agency leadership, the media, and elected officials, cultivated by Sector leaders on a routine basis. These relationships will facilitate streamlined communication focused on risk communication, safety and environmental issues, and public safety/security during a response.

o Media Outreach. Media outreach must be rapid and aggressive during a major response, and

should focus on demonstrating and conveying the capability of the federal government, through the network of partners, to manage the response. Coast Guard leadership cannot miss the opportunity in the first hours to deliver a strong message focused on winning public confidence. Failure to make this effort may result in competing media coverage that could send contradictory or misleading information. Even in situations where information is incomplete, response leadership must make it a priority to issue a press release outlining:

• Who is in charge; • What we know; • What we don’t know (or are learning); • Current actions; • Agencies involved; • Preliminary specific messaging; and • Time and place for a press conference.

Coast Guard led operations should be aggressive in conducting daily press conferences that: • Include key stakeholder spokespeople to convey response unity; • Outline the maximum potential of the incident; • Deliver coordinated safety messages and response goals; and • Demonstrate organization, control of situation, pre-planning, inter-agency coordination


October 2017 Page 6

and amount of assets and personnel engaged in the response.

Additionally, consider: • Knowledge of and potential participation in (or requests for information to support) other

stakeholder press events; • Embedding media with Coast Guard responders and/or providing access to the ICP. • Establishing a visible Coast Guard presence. • Allowing media escorted access to the ICP in order to capture the level of commitment

required by crisis response, while still ensuring operational security.

o Risk Communication. Working with state, local, and responsible party counterparts, detailing PEPSE through the media following a major event will ease public scrutiny. Consider using recognized (and trusted) local or regional officials, or national experts (i.e. NOAA Scientific Support Coordinators, academic experts, etc.) to deliver such messages. Strategy sessions for risk communications should be scheduled. Additionally, risk/crisis communications specialists from the Coast Guard Public Affairs program should be engaged and mobilized early on. These specialist can help with strategic messaging, strategic insight into communications tools, social media monitoring, rumor control, etc.

o Congressional/Elected Official/Political Appointee Outreach. Elected officials, including

Congressional delegates, expect to be included in communications protocols for major responses. Often, they only require periodic operational briefs, but some may expect to visit the ICP and to be shown the on-scene response effort. Working with state, local, and responsible party counterparts, response leadership should ensure that their staff conduct elected official briefings early on in the response once they have gained reliable situational awareness (ideally, within the first 12 hours). The message should follow the same guidelines of normal public information protocols. Including elected officials early on will likely garner critical support from the political community. If response leadership does not maintain an aggressive political outreach program, they run the risk of having to publicly defend response actions in addition to trying to fill an information gap. Incident management staff should establish a political info sharing cycle during the 24-96 hour period.

o Town Hall Meetings. Although normally done beyond the initial 96-hour response period for

prolonged events, town hall meetings with state and local officials and responsible party, as part of a coordinated media plan and organized by interagency public information representatives (i.e. Joint Information Center), have proven to be an effective method to reach out to the impacted community in a sensitive manner, particularly with pollution incidents. While a simple presentation format works well, a “College Fair” style format is also effective. The College Fair format requires multiple stations in a large open setting, which allows the public to access information they want. The College Fair format requires more labor, but can serve to better answer specific (and challenging) questions in a palatable manner more geared to the attendee and less confrontational to the responder. As an example, stations for a environmental incident may include:

o Risk communication station (specific hazards of pollutant) o Response organization station (Unified Command and response structure)


October 2017 Page 7

o Response strategies and goals (sensitive area protection, booming, fishing closures, economic concerns, etc.)

o Regulatory station (OPA-90 history and applicability) o Investigation station (investigative role, functions, timeline, purpose)

o Web-based media. During an incident, the public will use television, internet, and social media

for news to fulfill a never-ending demand for information. A portion of the public may view the incident as an opportunity to place political blame on elected officials and the sitting Administration. Others may consider the incident part of a government conspiracy. Failure to tell our story using these mediums will result in an information void. In addition to a televised press conference(s) within 24 hours of a major crisis, Coast Guard-led responses should incorporate an incident specific web site that allows collaboration between all members of the UC. Working with state, local, and responsible party counterparts, PIOs should also use social media, including Facebook and Twitter, to deliver publicly available information such as scheduled press conferences, major response milestones, major successes, etc.

o Common Operating Picture. To help create multi-agency situational awareness, all involved

responding agencies should use a Common Operating Picture (COP) to visually display and maintain situational awareness in the ICP. The COP should utilize the Situation Unit (SITU) as the official and sole source of response information. Consider also utilizing the following COP technologies:

o Environmental Response Management Application (ERMA) - This is the desired COP tool

for pollution incidents. ERMA has proven very valuable through employment at the Spill of National Significance (SONS) 2010 Exercise as well as Deepwater Horizon.

o Web Emergency Operations Center (WebEOC) o Homeland Security Information Network (HSIN) Connect

Additional resources available to support COP development include:

o Incident Management Software System (IMSS) o CG One View o Enterprise Geographical Information System (E-GIS) o Marine Information for Safety and Law Enforcement (MISLE) o Automated Information System (AIS) o Ship Arrival Notification System (SANS) o Vessel Monitoring System (VMS) o Web-based port or waterway cameras o Common Assessment and Reporting Tool (CART) o Watchkeeper

• Operational External Communications. Depending on the nature of the event and targeted

audience, various tools exist for communicating with maritime interests, including:

• Alert Warning System (for brief immediate information sharing) • Homeport (for more detailed internal and external secure information sharing) • Marine Safety Information Bulletins (MSIB)


October 2017 Page 8

• Maritime Exchange • Safety Marine Information Broadcasts (SMIB) • Delaware Bay MTSRU Port Stakeholder Conference Calls • Adobe Connect

o Information Safeguarding. Information management includes collecting data from a variety of

sources, organizing and processing the data, and disseminating information throughout the response to support current and future operating cycles. Information management also involves communicating vetted data up and down the chain of command in order to maintain consistent situational awareness. During a response, leadership must take great care to avoid sharing sensitive information (regardless of classification) with non-affiliated personnel. Such information sharing includes casual discussion of sensitive information in public spaces, texting or e-mailing non-affiliated personnel, and posting information and/or photographs on personal social media websites or other similar electronic forums. It may also include sharing sensitive information with personnel from non-governmental organizations (NGOs) who are serving in a liaison role. Leadership should consider issuing policy regarding personal social media usage during protracted responses. Additionally, information and data retention protocols and controls must be addressed in anticipation of post-event litigation.

o Battle Rhythm. Within the first six to ten hours, leadership should establish (or recommend) a

deliberate daily cycle of formal situation reporting for the chain of command. The UC should coordinate to ensure inclusion of each of the UCs’ supervising entities in a single formal situation reporting timeline, using a single format, if possible. The best method for determining the desired reporting criteria (metrics, etc.) and frequency involves reverse engineering the criteria and frequency requirements from the highest ranking entity in the reporting chain for a particular response (i.e. potentially from the White House or DHS downward). Based upon LANTAREA’s and District Five’s default battle rhythm applied to hurricanes, the Sector should anticipate a minimum of two formal situation reports due daily, with the potential for a third based upon any significant overnight developments. The required format for these reports should be clarified early on in the response, and may depend on the circumstances of the event, but will likely be in the form of either a DHS Senior Leader Brief or ICS 209. Additionally, graphics, slide decks or photos may also be required to better or more quickly convey details to senior officials. Template DHS Senior Leader Briefs and additional resources may be found on the D5 IMT Portal Site, https://cg.portal.uscg.mil/units/d5/district-five-incident-management-branch, and the LANTAREA IMT Portal Site, https://cg.portal.uscg.mil/units/lantarea/LANT3/LANT35/LANT35IM. In establishing or recommending the frequency of reports, the UC should consider the schedule of meetings in the ICS Operational Planning Cycle so that the most current information is available to report out.

Situation reporting should contain the following critical information at a minimum: • Current situation. • Whether the situation is improving or degrading. • Resource gaps. • Resources or critical assets/infrastructure at risk. • Port or national security implications/economic impact. • Key metrics (oil spilled, oil recovered, ships diverted, passengers rescued, miles of

https://cg.portal.uscg.mil/units/d5/district-five-incident-management-branch

https://cg.portal.uscg.mil/units/d5/district-five-incident-management-branch

https://cg.portal.uscg.mil/units/lantarea/LANT3/LANT35/LANT35IM

ACMurphy

I recommend only using the 209. D5 and LANT should be generating the SLBs.


October 2017 Page 9

waterway/beaches affected, etc.). • Political considerations. • Press status/media relations. • Wildlife impacted. • Status of key stakeholders (RP, LE agencies, investigations, etc).

o Informal Communication. Upper levels of the chain of command (i.e. District Commander)

may require additional, discreet informal communication with the Sector Commander, especially early on in the response, in order to fill any gaps in the normal battle rhythm reporting scheme. The Sector Commander or IC should consider establishing an informal telephone or e-mail reporting system with his/her chain of command that covers key incident challenges, goals, and accomplishments at least twice daily. To avoid unrealistic reporting expectations, operational commanders should strive to deliver timely information while managing expectations on statistical compilation, milestone reporting, etc. Furthermore, the Sector Commander/IC should rely on statistical data supported by the response’s established documentation system rather than other tactical reports to avoid inconsistent reporting. Similar to formal reporting, the content and schedule of these informal communications will be influenced by subsequent informal briefings occurring further up the chain of command (i.e. District Commander to LANTAREA Commander, etc). Often a simple e-mail with applicable (well selected) attachments from the Sector Commander/IC up the chain of command serves to best inform critical parties. To ensure early alignment during the initial stages of an incident, the Sector Commander should plan to brief the District Commander (ideally within the first 30-45 minutes of a major incident) and coordinated through the respective Sector and District Command Centers. Enclosure (4) contains a sample script for an initial “quick call” made by the Sector Commander to the District Commander.

Suggested Informal Communication Reports

Informal communications serve to deliver messages to permit senior level consultation and advocacy for the field. Reports should focus on whether situations are improving or degrading, resource gaps/needs, resources at risk, and any national defense concerns.

Morning Report Evening Report • Overnight accomplishments • Forecasted major events • Incident metrics • Resource needs • Challenges • Goals for the day • Local/national media reporting

• Accomplishments for the day • Incident metrics • Resource needs • Challenges • Goals for the evening


October 2017 Page 10

Sample Consolidated Battle Rhythm

Time Call Focus / Deliverable

Frequency Participants / Audience

Internal/ External

0400 Formal SITREP (confirm case by case) Daily Sector to District Internal

Morning Command Situation Brief Daily Sector IMT to Sector

Commander/UC Internal

Morning Informal Communication w/ District Commander

Daily Sector Commander to District Commander Internal

Objectives Meeting Daily/Weekly See IMH Internal

Command and General Staff Meeting

Daily/Weekly See IMH External

1000 Formal SITREP Daily Sector to District Internal

Tactics Meeting Daily/Weekly See IMH Internal

RRT Conference Call (if needed) Daily/weekly UC, FOSC to RRT via

D5 IMPA External

Port Coordination Team Daily Sector to MTSRU Port Coordination Team External

Press Conference Daily UAC/IC External

Planning Meeting Daily/Weekly See IMH Internal

Operations Briefing Daily/Weekly See IMH Internal

Evening Informal Report Daily Sector Commander to District Commander Internal

2200 Formal SITREP Daily Sector to District Internal

2.4 Logistics

o Contingency Logistical Support. The Office of Contingency and Deployable Logistics (DOL-4) coordinates the overall DCMS logistics response effort to any contingency across the Coast Guard. DOL-41, the DCMS Watch, is co-located with the LANTAREA Command Center and serves as a 24/7 single point of contact for emergent mission support issues, including requests for Deployable Support Elements and Emergency Response Teams. Requests may be forwarded to the DCMS Watch via the D5 Command Center or



IMT. References (l-m) further describe resources, capabilities and equipment available to support contingency responses. Additionally, DOL-4’s CG Portal site contains helpful fact sheets, references and contacts: https://cg.portal.uscg.mil/units/dol/dol-4.

o Incident Command Post (ICP) Locations. A large multi-agency response will quickly

overwhelm the capabilities found within Sector Delaware Bay’s General Greene room (holds approx. 40-50 people), which is typically Sector Delaware Bay’s initial ICP site. Following the T/V Athos I incident in 2004, the Sector Delaware Bay CP/FR staff, with input from the Area Committee, decided that maintaining a list of alternative pre-designated ICP sites was not feasible, due to the varying nature of conferences, contracts, and events at possible locations. In lieu of a pre-designated list, CP/FR in conjunction with the Logistics Department should ensure that a full ICP can be supported within the Sector Delaware Bay multipurpose room for the first 96 hours of an incident.

During the latter part of the first 96 hours, or when the full nature and extent of the incident is known, plans should be made to move to a new ICP site. The Sector Delaware Bay ACP contains a copy of the T/S ATHOS I ICP Move Plan (section 9796), which can be referenced as a guide to develop requirements for moving the ICP from Sector Delaware Bay to an incident’s new ICP.

Enclosures: (1) Major Incident Initial Command Briefing Script

(2) Response Timeline (3) First 96 Hours Checklist (4) Notification Matrix

(5) Joint Initial Media Plan Template for Oil Spill (6) First 96 Hours PIO Toolkit (7) Template Press Releases and Fact Sheets (8) Fate of Oil Graphic (9) Sector AOR Units

https://cg.portal.uscg.mil/units/dol/dol-4



Major Incident Initial Command Briefing Script

Sector Commander to District Commander/Chief of Staff

(This is an initial guide and contingent upon unique requirements/desires of the next senior official)

1. What is the initial assessment?

2. What are the immediate plans/initial objectives? (pull from ICS-201 or pre-scripted ICS-202)

Examples: • Provide for the safety and welfare of citizens and response personnel. • Identify impacts to MTS infrastructure and cargo flow. • Conduct damage/stability assessment of vessel. • Develop and implement salvage and tow plan. • Implement agency and maritime community security plans. • Establish and continue enforcement of safety and security zones. • Initiate actions to stop or control the source, and minimize the total volume of product released. • Contain, treat, and recover spilled materials from the water’s surface. • Identify and protect environmentally sensitive areas. • Establish an IMT. • Inform the public, stakeholders, and the media of response activities…

3. What assets are on scene; who is On Scene Commander & Maritime Firefighting Coordinator

(if req’d). Competency/Capacity/Sustainment?

4. Are there any limiting factors/constraints (what don’t I have now or will I “run out of” first)?

5. Are there any resources that D5 can/should move right now? (i.e. Strike Team, MSST, MSRT, Cutters, CST, helos, Fixed Wing, Crisis Communications Team, PIAT, IMAT)

6. What CG missions/units/members/families are affected and how bad?

7. How many members of public are affected (roughly)? Is there a need for a public health advisory?

8. Are MARSEC or Force Protection changes being considered or requested? (if yes, ensure this is highlighted in CIC reporting)

9. What is the most significant worry/concern with the incident?

10. Is there anything D5 can do for the Sector right now?

11. When should the next informal call occur? (be cognizant of CIC reporting timelines)

Enclosure (1)



Response Timeline

Day 1 (First 24 hours)

Day 2-4 Day 5-30 Day 30-60 Long Term

Notification Initial Phase Dynamic Phase Transition Phase Closure

• Make internal/

external briefings

• Obtain situational assessments

• Ensure initial safety

of public is addressed

• Assure preservation

of CG personnel, assets, & capability

• Establish UC and

strategic goals • Assign CG roles

• Develop/ implement

unified media outreach plan & put out initial press release

• Enact pre-scripted

plans (ACP/AMSP) & pre-designated COP tools

• Seek additional CG

support resources • Conduct initial

briefings of elected officials

• Complete ESA

Consultations

• Begin transition to ICS/ICP

• Coordinate info sharing cycle with elected officials

• Establish incident-

specific website • Establish/refine

COP • Execute media

outreach plan & embed media into operations, if feasible

• Establish liaisons in

applicable EOCs • Carry out pre-

scripted plans • Establish or update

battle rhythm • Establish resource

needs for sustained response & ordering process

• Obtain Crisis

Communications support & monitor the public narrative; ensure rumor control

• Sustained crisis management

• Full Unified / Area Command Ops

• If the incident is

large-scale, evaluate transfer to an IMT in order to resume normal Sector missions

• Employ

novel/original practices as necessary

• Ensure document

retention process & controls in place

• Force “right sizing”

• Force scale-down • Demobilization

• Recognize / reward

crew performance

• After action reports

• Incident Specific Preparedness Review (ISPR)

• Case studies

• Continuous

improvement on lessons learned

• Incorporate

scientific / academic research

• Identify funding

needs/opportunities and/or FY budget requests

Enclosure (2)

1st 96 Hrs



First 96-Hours Checklist

Once leaders have determined the context of the situation and initial priorities, they can better utilize the checklist that follows. This checklist complements the USCG Incident Management Handbook, ICS Job Aids, and other guiding documents, and like these references, it does not address all potential action items or situations. During the first 96 hours, responders will likely encounter unfamiliar scenarios and conditions requiring adaptive behavior, new procedures, and novel tactics. Responders should view the checklist in this light, keeping in mind that action items may not apply in all circumstances.

Color Legend

Sector Command Center Unified Command Planning Operations Logistics PIO LOFR Safety Officer

Enclosure (3)



Hour +1 (Day 1) UC Identify Unified Command members and conduct an initial conference call or meeting.

Consider briefing D5 commander and/or Chief of Staff (see script in Enclosure 1). SCC Ask the following evaluation questions:

• What has happened? • What have we not seen before; what is completely foreign to us? • What have we seen before; what is familiar to us? • What do we know? • What are we still learning? • What are we doing? • What resources do we need to bring to bear? • What are our immediate future plans? • What are the restrictions or limitations? • What are the critical notifications that must be made?

Classify the incident (Act of terrorism, major marine casualty, flood, etc.) Coordinate partner agency/NRC notifications. Make critical federal, state and local stakeholder notifications per QRC. Initiate Critical Incident reporting (DAD-SAFE) and/or Maritime Operations for Threat Response (MOTR). Establish reporting timeframes and briefing thresholds. Evaluate immediate responder risks. Develop SMIB and broadcast. Coordinate appropriate COTP orders and Safety or Security Zones. Assess on-scene situation using Operational Risk Management. Activate/recall an initial Incident Management Team. Activate COOP Plan, if necessary. Contact ESDD Philadelphia and/or D5 C4IT for IT support to ICP.

LOGS Evaluate need to initiate an Order to Account (CGPAAS).

Hour +2 (Day 1) UC Determine port impacts and need/potential for closures or restrictions. Planning Determine need for Coast Guard deployable specialized forces per RFF process.

Initial/anticipated requests may be made verbally via CIC reporting and/or via the D5 Command Center. (AST, PIAT, IMAT, D5 DRAT, MSST, MSRT, SERT) Determine need for OGA deployable specialized forces and request as necessary (DOD Civil Support Team, DOD Explosive Ordnance Division, CDC, etc) Contact Scientific Support Coordinator if not already done by SCC or Response.

PIO Engage PADET/D5 to issue initial press release (refer to Initial Media Plan, PIO Toolkit and templates).



Hour +5 (Day 1) UC Evaluate MARSEC level.

Establish Key Asset and Critical Infrastructure protection priorities. Determine need for DCMS/DOL support. Request D5 Governmental Affairs assistance with managing/liaising with impacted Governor & Congressional staffs. Ensure ESA consultations have been initiated or completed.

SCC Prepare to transition incident out of Command Center. Prepare ICS 201. Planning Prioritize sensitive areas for protection.

Update appropriate MISLE Cases. Post MSIB on Homeport. Monitor and post to event created on WebEOC as necessary. Establish reporting protocol via HSIN. Develop CART entry; update waterway status as necessary. Establish Common Operating Picture. Identify high risk/high consequence vessels/cargoes, in-port or arriving. Notify MTSRU members and conduct a conference call. Determine the need to activate Reserve forces. Recall Reserve forces as necessary. Update waterway status on Homeport as necessary. Establish Battle Rhythm Communication Plan.

OPS Initiate or complete ESA consultations with NOAA SSC and FWS. Deploy VOSS. Establish use of force policy. Establish use of force policy.

LOGS Consult initial IMT members and SCC to determine incident transition plan and timing. Conduct USCG asset/infrastructure damage survey.

LOFR Establish Agency Reps (AREP) at activated State EOC’s (NJ, PA or DE). PIO Schedule/plan for press conference. Establish prep time and key messages with FOSC. SOFR Establish Response Safety Plan.

Hour +10 (Day 1) UC Cancel/curtail non-essential missions/tasks – ensure public/partner notification. Planning Engage with NMFS and State Fisheries agencies to open dialogue regarding closures (if

applicable). Stand up MTSRU and begin cargo prioritization.

LOGS Update internal forces using AWS.



LOFR Conduct briefings of elected officials/staff; coordinate with D5 external affairs.

Assess requirements/locations for CG Agency Reps (state/county EOCs, etc). PIO Monitor media reports and social media; assess need to conduct rumor control.

Hour +24 (Day 1) Planning Establish appropriate (written) safety and security zones.

Activate Volunteer Plan as appropriate. Monitor critical port cargo/energy inventories (daily). Adjust battle rhythm/reporting/meeting timelines etc.

PIO Initiate daily press release and press conference protocol (refer to Initial Media Plan). Utilize incident-specific website for public release for information. Prepare to embed media on/near-scene.

Hour +48 (Day 2) Planning Refine vessel traffic management plan. OPS Engage with State Energy Offices – establish daily critical energy dashboard, if needed.

Conduct Waterway Assessments and ATON verifications (post wx event). LOGS Manage emergent personnel tempo not to exceed 14 hours in 24. Submit request for

additional forces if necessary. PIO Embed media on/near-scene.

Hour +72 (Day 3) LOGS Consolidate Coast Guard damage reports to D5.

PIO Develop VIP engagement site brief plan within first 72 hours.

Hour +96 (Day 4) UC Consider Town Hall Meeting with partners/UC/public within 96 hours of event.

Adjust Battle Rhythm accordingly. LOGS Support VIP site visit.

Notification Matrix

The following matrix identifies key notifications that the IC, AC, or National Incident Command

ACMurphy

This section is a different color.



(NIC) / Principal Federal Official (PFO) have responsibility for making.

Audience Coast Guard Authority

Incident Command

Executive COMDT/AREA NIC/PFO Cabinet COMDT/AREA NIC/PFO S-1 COMDT/AREA NIC/PFO International Partner Coordination D5 UAC NIC D5 UAC Governors D5 UAC Congressional Reps D5/Sector GAO UAC FEMA D5 UAC EPA Region II, III D5/RRT Coordinator UAC State OSC Sector CC/Response IC DAD SAFE (NCC) Sector CC IC NRC Sector CC IC Strike Team Sector CC via D5 CC IC PIAT Sector CC via D5 CC IC SERT Sector CC via D5 CC IC MSST / MSRT Sector CC via D5 CC IC Area Maritime Security Committee Sector CPFR IC Area Committee Sector CPFR IC Port Stakeholders via Maritime Exchange Sector CPFR/Prevention IC City/State Elected Representatives Sector GAO/LOFR IC Affected Municipalities Sector LOFR IC City/State EMA Director/EOC(s) Sector LOFR/CPFR IC State/Local LE and Fire Services Sector Response IC CBP Port Director Sector Commander IC FBI SAC Sector Commander IC Port Authorities Sector Prevention IC CDC Sector Response IC State Surgeon General Sector Response IC Department of the Interior Sector Response IC State Energy and Pollution Response Agencies Sector Response IC Army Corps of Engineers Sector Prevention IC Nat’l Marine Fisheries Service Sector Response IC Civil Support Team Sector Response IC DOD Naval Explosive Ordnance Division Sector Response IC

Enclosure (4)

Joint Coast Guard and NJDEP and/or PADEP and/or DNREC Initial Media Plan for an Oil Spill Incident (NOTE: City/County may participate too)



Objective for the First 96 Hours Day 1 o Develop an incident-specific media plan (PIO/JIC). o Distribute an initial release with basic information on the response. o Determine whether to establish a Joint Information Center (JIC). o If a JIC is activated, send out a media advisory with phone numbers and other pertinent

numbers including how to report oiled wildlife, oil sighting, third party claims, volunteer hotline, and other public information hotlines.

o Coordinate with the PADET, District Public Affairs, PIAT and/or state agency resources to launch an incident-specific website. De-conflict with NOAA (SSC).

o Agree to info distribution/release protocol. o Send a media advisory announcing the first press conference, staging area/command

post information, website link, etc. o Send the second news release out just prior to the press conference. o Prior to the press conference, review the guidance in the PIO Toolkit. o At the press conference, provide an overview of the incident and response efforts to date.

Address public health advisories, response organizations, resources deployed, environmental/wildlife impacts, closures, policies and plans, and potential opportunities to use affiliated/unaffiliated volunteers.

o Evaluate opportunities for disseminating information on a variety of levels such as social networking tools (i.e. Twitter, Facebook, etc.).

Day 2 o Use the Day 1 Media Plan as a baseline and expand to meet the needs of the targeted

operational period. Include: • JIC hours of operation. • Appropriate protocols for the situation (i.e. Congressional/VIP site visits, etc.). • ICS-207 (Incident Organization Chart) information. • List of products to be produced.

o Produce fact sheets as appropriate (product, fate of oil, spill countermeasures). o Assist with establishment of volunteer hotline (or obtain the information about the hotline).

Day 3 o Establish a schedule for holding future press conferences and disseminating news

releases (1100 and 1500 each day works well with news cycles). o Evaluate the effectiveness of social media for dissemination of information, including the

use of social media as a data collection tool. o Continue posting specific information on websites and disseminating information

through the media. o Consider establishing an email address as a means for the public to ask questions.

Enclosure (5)



Day 4 o Prepare and release success stories and photos of the response efforts. o Provide the media with photo opportunities and tours of activities, site cleanup,

command post operations, etc. o Continue JIC operations until no longer needed and then demobilize as directed. News Release Checklists 1st News Release o Announce formation of the UC. o Summarize the incident. o Provide basic information (contact phone numbers for media). o Include exclusion zone, safety zone, and security zone information as applicable. o Include evacuations if applicable. o Include links to PIER or to appropriate incident specific or state agency web-site,

Twitter, and Facebook. o Include a tag line for JIC hours of operation. o Include information about air monitoring. o Include wildlife impacts (animals collected, and animals released after care) and oiled

wildlife reporting hotline.

2nd News Release o Announce formation of the JIC.

3rd News Release o Announce the time and location of the press conference.

4th News Release o Include information about air monitoring. o Include wildlife impacts (animals collected, and animals released after care) and oiled

wildlife reporting hotline.

Future Press Releases (update all info as it becomes available) o Summarize the incident. o Provide basic information (contact phone numbers for media). o Include exclusion zone information if applicable. o Include evacuations if applicable. o Include links to PIER or to appropriate incident specific or state agency web-site,

Twitter, and Facebook. o Include a tag line for JIC hours of operation. o Include information about air monitoring. o Include wildlife impacts (observed/reported/monitoring for) and wildlife hotline

information. o Contact info/sources for more information.



Social Media Protocol

The Coast Guard will partner with members of the Unified Command to maintain social media coverage during incident response. Prior to the establishment of a joint information center or formal/approved media plan, Sector PIO(s) should work closely with the Public Affairs Detachment and/or D5 Public Affairs to release vetted information via applicable official Coast Guard social media accounts. Types of information that may be appropriate for social media releases include:

o Initial confirmed information and response actions. o Establishment of the UC. o Re-direction to social media thread (i.e. Twitter), and/or the appropriate incident

specific UC or state agency web-sites being used for response communications. o Links to news releases and fact sheets. o Exclusion zone, safety zone, and security zone information as applicable. o Evacuation information, if applicable. o Air monitoring information. o Wildlife impacts (animals collected, and animals released after care) and oiled wildlife

reporting hotline.

Elected Official Site Visit Protocol While the guidance below focuses on a site visit by the Governor, these protocols can be used for most elected official site visits. Clearly, the UC/AC/National Incident Command would need to consider additional measures for a Presidential or Vice-Presidential site visit.

Initial Contact o Designate a single point of contact (typically the Liaison Officer) for the Governor’s

office. o The Governor’s office scheduler should call and follow up via e-mail. The first schedule

presented almost always changes. o Coordinate security with the State On Scene Coordinator (SOSC) and with the

applicable state police. o The Liaison Officer and PIO should coordinate planning for the site visit



Preparation o Pre-arrival concerns:

o Press staging, cameras, and media presence. o Press availability needs:

• Portable PA system. • Break-out box. • Appropriate backdrop (work with PIO for proper location).

o Site control for media: • The Liaison Officer, PIO, and site security should develop a press credential and/or check-in protocol. • Site security should protect the integrity of the operation during visit. • Provide media escorts as necessary.

o Arrival: o The Governor will expect to be met upon arrival by a senior official(s) involved in the response. The Federal On Scene Coordinator (FOSC)/SOSC, Area Commander, or Principal Federal Official (PFO) is the best choice to greet the Governor. o Have necessary transportation and parking ready (coordinate with Logistics). o Walk to the briefing area (if able to get close to ICP). o Provide the UC with information on security arrangements for the Governor’s visit.

o Briefings: o Pre-briefing:

• UC should answer questions. The presence of local government representatives may need to be considered by the UC based on event circumstances and as per the ACP.

o Formal briefing (arrange with Governor’s team as to preference): • Provide a guided tour of the incident command post. • Include section chiefs and agency representatives. Ensure the Wildlife Branch/Environmental Unit Leader is/are present. • Provide a spill response site tour as appropriate.

o Public Briefing/Press Conference • Work with the scheduler/Governor point of contact if the Governor prefers a more public briefing/press conference. The Liaison Officer should coordinate closely with the PIOs for this type of event. • Arrange for pool reporter(s) to be present. • Take B-roll (arrange with PIO). • Press conference specifics will depend on Governor’s preferences, so work closely with the Liaison Officer and Governor’s people.

* Note: The Liaison Officer or the Sector/D5 Government Affairs Officer is the primary point of contact with elected officials, but he/she must share info with the PIO.

Briefing Area Setup o Display a map with an overview of the area (provided by GIS expert or Situation Unit

Leader). • Provide a briefing packet with critical information. Include source of spill, amount,

actions taken to date, amount recovered, public health concerns, air monitoring, number of



skimmers/vessels/responders in the field, number/type ordered (and source), spill countermeasures deployed/considered, etc.

• Have technical specialists on alert to attend if necessary. • Ensure the room has enough space for the Governor, the Governor’s security, and

agency representatives if allowed. Coordinate with Logistics to ensure enough chairs will be available.



First 96-Hours Public Information Officer (PIO) Toolkit Key Messages

Ensure the PIO prepares FOSC for any interviews, press conferences, or Town Halls. Preparation should develop the opening statement that covers the Who/What/When/Where/Why/How. Preparation should also include going over questions that are likely to be asked that highlights five good things, five bad things, and five ‘ugly’ things. Ensure the FOSC knows the target audience and develops key messages to communicate to that audience. Ensure the FOSC is familiar with the three keys to answering questions in an interview:

1. Answer – address the specific question (however NEVER repeat the negative part of the question)

2. Bridge – redirect to your message (“What’s important to remember is…”, “However…”, “I do want to highlight…”, “The key issue is…”)

3. Communicate – communicate your message Key Messages (FOSC)

o As the Federal On-Scene Coordinator, my role is to work with all the agencies involved, the responsible party and local government representatives to ensure that everything possible is done to ensure a coordinated and effective response effort.

o There are three key elements of this response effort (ensure the three elements are agreed upon by the UC if there are more ICs than just the FOSC; it is recommended to have three supporting facts for each key element; consider selecting from the below key messages to support the three):

1. First, an aggressive and effective response has been initiated and will be sustained as long as necessary. Foremost concern is to ensure public safety and safety of our responders. The response effort includes a variety of response equipment, including ___________.

2. Second, every effort will be made to minimize damage to the environment including protection of sensitive environmental areas, removal of as much oil from the water as possible, and taking care of wildlife. We have an effective tool called the Area Contingency Plan to guide the multi-agency effort during the early stages of the response. This plan has been created by federal, state, local and industry experts and has been exercised numerous times over the years.

3. The third element of this response is to determine why this occurred in the first place so we can prevent similar events in the future. If we can determine what went wrong and take preventive measures hopefully we can reduce the possibilities of similar future responses (note that since investigations take time, this may not be encompassed in the first three key elements identified by the FOSC/UC).

Enclosure (6)

Key Messages (Oil Spills)

ACMurphy

Make into a footnote vice text on the page…



o In response to the oil spill, a unified command has been established to oversee and direct cleanup activities. Representatives from the United States Coast Guard, the state, and responsible party will be working together in this effort.

o The unified command’s top priorities are to protect public health and safety, limit environmental impacts and contain and clean up the spill as quickly and efficiently as possible.

o The oil is a hazardous material and can present significant health hazards, so the public is asked to stay away from area beaches and do not attempt to rescue wildlife.

o We are currently evaluating the situation and determining how much oil/material has been released. In this regard, some of our key objectives are to ensure the source of the spill has been secured to prevent further release, and that we mobilize sufficient resources to the scene to recover oil, and prevent the spill from causing further damage.

o Initial estimates of the amount of oil/chemical spilled are almost always inaccurate. But, to be safe, we are prepared to respond to the maximum potential that could be released.

o We ask the public not to attempt to rescue oiled birds or other wildlife on their own. They should instead report any sighting of oiled wildlife to_________.

o The public is further advised to avoid contact with the oil and to keep pets on leashes away from beaches where the product has accumulated.

o The cause of the incident is under investigation. Key Messages (Public Safety) o The safety of the public and incident responders is our number one priority. o The public is advised to avoid contact with the oil and to keep pets on leashes away from

beaches where the product has accumulated. o People should not attempt to rescue oiled wildlife. Untrained individuals who attempt to rescue

wildlife may cause more harm than good and may injure themselves in the process. If oiled animals are scared back into the water by pets or people, their chances of survival decrease dramatically.

o If someone comes in contact with the oil, he/she should wash it off with warm water and soap. For any serious injury or illness, seek medical attention.

o Air monitoring is/will be conducted to identify atmospheric hazards for spill responders. That data will be regularly provided to the Unified Command and local public health officials, who will determine whether risks to public health exist.

o The oil is/is not expected to pose any threat to the public. Air monitoring has determined that the air quality is/is not currently below OSHA occupational exposure limits.

o The local public health department is responsible for alerting the public if there is a health hazard. People may smell spilled petroleum product, even when there is no threat to public health. Some may experience headaches and/or nausea, as well. If discomfort, such as headaches, develops the affected person should consult his/her personal physician.

o The local Office of Emergency Management will handle the evacuation of communities threatened during a spill. If the OES decides there is a risk to public health, they will tell local radio and television stations to notify the public via the Emergency Broadcast System or emergency alerts via cell phone (i.e. Ready Philadelphia). Local law enforcement personnel would direct the evacuation, and possibly make public address announcements from vehicles being driven through the affected area.



Key Messages (Cleanup Methods and Considerations) o It is important that only trained personnel conduct oil spill cleanup. Oil is a hazardous

substance and highly toxic if handled improperly. It is important to stay off oiled beaches and keep children and pets at a safe distance from a spill site. If someone comes in contact with the oil, he/she should wash it off with warm water and soap. For any serious injury or illness, seek medical attention.

o Initial spill response will generally focus on stopping the oil leak first, conducting on-water containment and recovery, and then shoreline protection. Efforts will be made to get oil off the water first so that continued re-oiling of shorelines is minimized.

o The main tools used to contain and recover spilled oil are booms and skimmers. Boom is a plastic barrier that floats on top of the water with a skirt that hangs below that helps to keep oil contained or keep it away from sensitive areas. Boom is most effective in calm waters. If seas are too rough or currents are too fast, the oil will escape containment. Skimmers are equipped to skim oil off the surface of the water and store it in large tanks. Absorbent materials are also used to collect oil.

o Oil evaporates and disperses into the water, in a process called weathering. Refer to “fate of oil” graphic.

o Oil that is not recovered on water is likely to wash up on the shoreline causing further damage to wildlife and the environment. As a preventative measure, responders may place boom around sensitive areas to keep the oil at bay.

o The Area Contingency Plan, developed by the Coast Guard and State Environmental Protection Agencies, has geographic response strategies that identify environmentally sensitive sites. During an incident a decision will be made, using spill movement data and local expert observations, about which of the sites are in imminent danger and will, therefore, receive the earliest efforts at protection.

o Once shorelines become oiled, cleanup crews must determine the best methods to remove the oil from the environment without causing further damage. Much research has gone into developing these strategies. Different sites require different approaches. For instance, using a high-pressure wash on a rocky slope may simply push the oil further into the crevices, so instead hand scrubbing may be the best method. For sandy beaches, using shovels and small excavation equipment may be the most effective approach. The public should not attempt to employ their own strategies.

o Trained crews are instructed in how to dispose of the oil and oily materials. The recovered oil must be carefully quantified to determine how much was removed from the environment. Then it is transported to a hazardous materials landfill or recycled. When oil is disposed of improperly such as; household or public receptacles this may lead to contamination of municipal water supplies.

o Local beaches may remain closed during these cleanup activities. The local health department and/or the governing agency have the authority to close beaches for public safety reasons.

Key Messages (Volunteers) o An aggressive cleanup operation is underway to secure the source, recover spilled oil and

protect environmentally sensitive sites and wildlife that may impacted. o There has been a tremendous outpouring of support and offers to help from the community.



We appreciate the public’s desire to volunteer and understand their concern. o The Unified Command will make the decision on whether and how to safely use affiliated

and/or unaffiliated volunteers. It will depend on a variety of factors including the type of oil spilled, the location and size of the spill, and most importantly the safety of volunteers.

o In order to keep the public informed about the status of the cleanup and to provide information on possible volunteer opportunities, a Volunteer Hotline has been established at (###) ###-####.

o At this time, a decision has not been made to use volunteers, and the public is asked to stay off beaches where oil has accumulated and to not attempt to rescue oiled wildlife.

o A volunteer can either be pre-trained or come forward during a spill event with no prior oil spill volunteer experience. Each spill response is unique, and the skills needed may be somewhat different each time.

o Volunteers must first register before participating in a spill response. They must be at least 18 years, in good health, capable of lifting 25-35 pounds and able to follow both written and oral directions. They must also be willing to attend required training.

o Volunteering does not necessarily mean cleaning up oil. Oil is a toxic substance and dangerous if handled or disposed of improperly. Only Hazardous Waste Operations and Emergency Management Response (HAZWOPER) trained personnel are authorized to conduct oil spill cleanup. o The best way to become a volunteer is to contact your local community volunteer center,

nonprofit environmental group, local humane society, service organization, faith-based organization, or government agency volunteer program. Some of these organizations train volunteers to be long-term environmental monitors or to work in various types of disaster management.

Question & Answer (Q&A)

Tactics and Techniques o Always…

o Stick to the facts o Use your messages o Be concise o Stay in your lane o Speak plainly o Provide periodic updates o Correct mistakes o Be honest, direct, and courteous o Speak in sound bites o Use quotable quotes

o Never… o Go “off the record” o Over-answer o Use jargon and acronyms o Repeat negatives o Lie, bluff, or exaggerate o Speculate o Fake it if you don’t know it

Q&A (Spill Response) Q: How many gallons of oil are in a barrel? A: 42 Q: How does this spill compare to the ATHOS I? A: The M/T ATHOS I spilled approximately 250,000 gallons of heavy crude oil into the



Delaware River, after striking a submerged object on 26 November 2004. Response operations led to the recovery of 8,498 gallons of oil, 221,910 gallons of oily water mixture, and 19, 197 tons of oily contaminated debris. More than 1,800 responders were involved in the response operation. Q: How big is this spill compared to the 1989 Exxon Valdez, Alaska spill? A: The Exxon Valdez spilled nearly 11 million gallons of crude oil, of the 42 million gallons onboard. That spill led to the Oil Pollution Act of 1990, which gave us many of the procedures, plans, and authorities we have today. No two responses are alike and caution should be taken when trying to compare them solely by the amount of product released. Q: What is the Unified Command System? Who has authority? A: When a significant event takes place the state, federal and local agencies establish a unified command to oversee the response. The unified command consists of the U.S. Coast Guard (the lead federal agency for marine spills) or the U.S. Environmental Protection Agency (lead federal agency for inland spills), State, and the responsible party. The incident commanders work together to plan and direct the response, using the best available technology. Experts from all of the entities involved work together in the planning, operations, logistics and finance sections, and fill command staff positions at the incident command post. Q: Who investigates the spill? A: The Coast Guard is investigating this incident and may assess fines and penalties according to state and federal laws and regulations. These investigations may lead to administrative penalties, or to civil and/or criminal charges. Q: How do local government agencies fit in? A: The state liaison officer, who is part of the unified command, establishes a multi-agency committee made up of local government stakeholders. Through the liaison officer, local government concerns and offers of assistance are reported to the incident commanders. If necessary a local representative may serve in the unified command as the local incident commander. Q: How do you know where the oil came from if nobody confesses to spilling it? A: The Coast Guard Marine Safety Laboratory in New London, Connecticut, as well as private analytical laboratories, use gas chromatography and mass spectrometry to produce a “fingerprint” of oil taken from the water or oiled habitat. Oil samples are also taken from vessels, pipelines or facilities that were in the area at the time of the spill. Matching or chemically consistent fingerprints between spill and source samples allow us to identify the responsible party. Q: What is boom? A: Boom is a floating physical barrier with a skirt underneath the water used to contain or divert oil spills. Boom floats on the surface of the water, but parts may extend above and below it. Because oil primarily floats on water, the boom is used to collect or direct floating oil. Boom is not a perfect containment device. Waves can carry oil over a boom and a current may force oil under it. Tidal shifts, debris, or ice can cause the boom to get hung up and limit its effectiveness. Boom is more effective directing oil which moves at a slight angle to the line of boom than as a barrier blocking the oil’s movement.



Q: How is boom allocated? A: Boom is allocated based on priorities established by the Unified Command (UC). The UC is guided by protection strategies pre-identified in the Delaware Bay Area Contingency Plan (ACP) and then refined by spill trajectory modeling using real-time tide, wind, and current data following an incident. The main focus of spill response contingency planning is the identification and protection of environmental, cultural, and economic sites that have been identified by the Area Committee. Strategies such as containment or exclusion booming are included in the ACP and are designed to: 1) protect human health and safety, 2) protect identified environmental resources of concern, and 3) protect economic resources of concern. Q: What are dispersants? How do they work? A: Dispersants are chemicals, primarily surfactants, which are applied to spilled oil early in a spill in order to break down the oil into small particles and move the particles of oil into the water column, where they will eventually be broken down by bacteria and other microorganisms into carbon and oxygen. The primary goal of dispersant use is to move the oil from the surface waters, where the oil can pose a threat to sea birds and marine mammals for up to several weeks, to the water column, where the impact to marine resources are typically measured in days. Q: What is in-situ burning? A: In-situ burning means burning something in place — where it is. In some cases, this may be the most effective way to remove oil from the environment and protect sensitive ecosystems. But, like all response methods, it has drawbacks. Burning oil creates a noxious plume of smoke and airborne particulate matter, so this method of removing oil from water would only be considered in an area and under weather conditions in which the smoke would not affect human populations. For a burn to work, the oil must be a certain thickness on the water to ignite, and it must be ignited within a few hours of being spilled, before the high-end, volatile chemicals evaporate. Not all oil is burnable. Specialized equipment must be readily available, and weather and oceanographic conditions must be favorable. Q: Can you use biological agents? What are they, and how do they work? A: Biological agents, approved by the EPA and the State, can be used during spill response. Biological agents (i.e. bioremediation) are used primarily as a final or “polishing” process to remove the remaining oil following initial cleanup activities or in areas where the more commonly used cleanup procedures are not applicable. Biological cleanup agents are typically chemical fertilizers that are applied to an oiled area to stimulate the growth of existing oil degrading bacteria. These bacteria will in turn breakdown the oil into carbon and oxygen. The efficacy of this process will depend on the type of oil spilled and environmental conditions. Q: What should the public do if they see oil in a place where it shouldn’t be (a spill)? A: Spills can be reported to the US Coast Guard’s National Response Center by calling 800-424-8802. For DE report the spill by calling (toll-free) 800-662-8802. For NJ report the spill by calling (toll-free) 877-827-6337. For PA report it by telephoning 484-250-5900. Agency websites: http://www.dnrec.delaware.gov, http://www.state.nj.us/dep and http://www.dep.pa.gov. Q&A (Habitat and Wildlife)

http://www.dnrec.delaware.gov/

http://www.state.nj.us/dep

http://www.dep.pa.gov/



Q: How does oil affect fish and wildlife? A: Fish and wildlife can be harmed when their bodies contact oil. For aquatic birds and furred marine mammals, oil may cause feathers and fur to lose the ability to trap air and keep water out. These animals are then susceptible to hypothermia and reduced buoyancy. Aquatic birds that are oiled will often attempt to come ashore to escape the cold water. When oil coats fish and invertebrates, it can lead to smothering or tissue damage. There are also toxic effects from ingesting or inhaling petroleum products. Depending on the amount and type of oil ingested, fish and wildlife may die or experience a variety of toxicological effects including immune and reproductive system effects and disrupted organ function. In addition to direct effects on fish and wildlife, oil can also contaminate and persist for long periods in the habitats upon which these animals rely. Q: What process does the animal go through after capture? A: The bird or other animal is handled very carefully, in an attempt to limit stress while being evaluated for its ability to survive; then it is stabilized. Oiled wildlife must be kept warm, as oil ruins the normal ability of fur and feathers to retain body heat. The animal is first stabilized in the field, and then medically evaluated once it arrives at a facility. Sick or injured animals are provided veterinary care at this point. Once the animal is medically stable (usually 24-48 hours after arrival) it will be washed with warm water and an oil-dispersing detergent, dried and held in captivity until it is healthy enough to be released to the wild. On average, this entire process lasts a minimum of 7-10 days. Q: How successful is rehabilitation? A: That depends on several variables, such as the animal’s species, physical condition prior to oiling, the time of year and weather conditions in which it was oiled, the length of time between initial contact with oil and the animal’s capture, the type of oil, and whether there is an oiled wildlife care facility with trained veterinary staff nearby when it was captured. Q: Can people volunteer to help? A: Yes, there are a variety of jobs that volunteers can safely do in response to an oil spill. Hazardous materials training may be required for some of these jobs. Each incident is unique, however, and whether or not volunteers are used during a spill response is the decision of the unified command.

Q&A (Public Health and Safety) Q: What about public health? A: The public is advised to avoid contact with the oil and to keep pets on leashes away from beaches where the product has accumulated. In addition, they should not to attempt to rescue oiled wildlife. Untrained individuals who attempt to rescue wildlife may cause more harm than good and may injure themselves in the process. If oiled animals are scared back into the water by pets or people, their chances of survival decrease dramatically. If someone comes in contact with the oil, he/she should wash it off with warm water and soap, baby oil, or a widely used, safe cleaning compound such as the cleaning paste sold at auto parts stores. The safety officer in the Unified Command will set up air monitoring equipment, as needed, to



identify atmospheric hazards for spill responders. He will provide the data collected to the Unified Command and to the local public health department, which will determine whether the human population is endangered. The local public health department is responsible for alerting the public if there is a health hazard. People may smell spilled petroleum product, even when there is no threat to public health. Some may experience headaches and/or nausea, as well. If discomfort, such as headaches, develops the affected person should consult his/her personal physician. Q: Who would handle an evacuation of the community? A: This is extremely rare; however, the local Office of Emergency Services would handle the evacuation of communities threatened during a spill. If the OES decides there is a risk to public health, they will tell local radio and television stations to notify the public via the Emergency Broadcast System and viable cell phone alerts. Examples of alert apps in the area include “Ready Philadelphia,” and mobile alerts offered by New Jersey and Delaware offices of emergency management. Local law enforcement personnel would direct the evacuation, and possibly make public address announcements from vehicles being driven through the affected area. Q: What should people do if they think they've been exposed to toxins? A: Contact your local Public Health Department, and then get medical attention from your personal physician, just as you would for any illness or injury. Anyone without a personal physician will be advised on further action by the health department staff. Q. What if you can't find a Responsible Party? A. In the case of a "mystery spill” – where the spiller can’t be identified, located, or is insolvent– a rapid response will be funded by either the State or Federal Oil Spill Liability Trust Fund. In many cases, the state fund can be reimbursed by the federal fund if not, and the amount is significant, a mechanism will be activated for the oil industry to replenish the account. Since the Oil Spill Prevention and Response Act of 1990 were enacted, the account has never had to be replenished with a higher fee.

Q&A (Dispersants)

Q: Why are dispersants used on an oil spill? A: Dispersants are used to reduce the environmental impact created by oil slicks on the water surface. Dispersants accelerate the weathering and biological breakdown of oil at sea and reduces the impact of oil on sensitive near shore environments.

Dispersants are also highly effective in reducing exposure of sea birds and marine mammals to oil as most sea birds are oiled by slicks on the surface of the sea or in near shore coastal habitats. Undispersed slicks and residual oils are a persistent threat to near shore birds, mammals, and intertidal communities due to the toxicity of, and contact with oil. Dispersed oil is less "sticky" than undispersed oil; therefore, the adhesion and absorption onto surfaces and sediments of dispersed oil is greatly reduced compared with the original oil slick.

In a spill incident, environmental trade-offs of protection and sacrifice will occur. These decisions are not taken lightly by response authorities and will be based on the best available advice and scientific data to achieve a net environmental benefit.



Q: What are oil spill dispersants? A: Dispersants are a class of chemicals specifically designed to remove oil from the water surface. These chemicals reduce the interfacial tension between the oil and water and help the creation of small oil droplets, which move into the water column facilitating quicker natural biological breakdown (biodegradation) and dispersion. By decreasing the size of the oil droplets, and dispersing the droplets in the water column, the oil surface area exposed to the water increases and natural breakdown of the oil is enhanced. This removes the threat of the oil from the water surface to within the water column.

Dispersion is a natural process that occurs in surface slicks as wind and wave action break up the surface slick. However, naturally dispersed oil droplets tend to re-coalesce and return to the water surface and reform as surface slicks. The addition of chemical dispersants allows the wind and wave action to then carry the small oil droplets away and dilute the concentration of the droplets in the water column; these dispersed oil droplets are then targeted by indigenous oil-consuming microbes where they are broken down into the ultimate components, carbon dioxide and water.

Q: On what basis is the decision made to use dispersants in a spill incident? A: The main basis for decision making in determining whether oil spill dispersant will be used is whether the application of the chemical dispersant to the spilled oil be effective and minimize the overall environmental impact of the oil spill. Time is a key determinant.

Except for the impact on marine birds and mammals, the most damaging effect of oil spills is when the oil strands on shorelines or enters restricted shallow waters like estuaries. Dispersants are a prime and vital response tool to stop oil coming ashore or from entering sensitive near shore environments especially when weather and sea conditions do not allow the use of oil containment and recovery equipment.

Dispersant use may be authorized by the Region II or III Regional Response Team in these circumstances when there is a possibility of an impact of oil on a more sensitive near shore habitat, or wildlife impacts are possible. For example, when an approaching oil slick may impact sensitive marine mammal breeding areas, or endangered species such as migratory birds. RRT Regions II and III have pre-authorized a small area in the Delaware Bay where dispersants can be used for testing on an oil spill to determine efficacy.

Q: What are the negative effects of dispersants on the environment? A: The acute toxicity of dispersed oil generally does not reside in the dispersant but in the more toxic fractions of the oil. Dispersing oil into the water in situations where there is little water movement or exchange, such as shallow embayment’s, increases exposure of subsurface, benthic organisms and fish to the toxic components of the oil.

Fish and other marine life in the larvae stage or juvenile stages are more prone to the toxicity effects of oil and dispersants. Therefore it is unlikely dispersants will be used near commercial fisheries, important breeding grounds, fish nurseries, shellfish aquaculture, etc., unless it is to protect a more important environmental resource.

Sea grasses and coral reef communities are particularly sensitive to dispersed oil because instead of the oil “floating over” the reefs and submerged sea grass beds the oil/dispersant mixture in the water column will come into direct contact with these sensitive ecosystems. Generally there is



reluctance by spill responders to use dispersants in shallow waters less than 30 feet deep, although there may be situations where using dispersants could prevent impacts to near shore habitats and wildlife.

Q: Who authorizes the use of dispersants during an oil spill response? A: Under the Oil Pollution Act of 1990, the Regional Response Team is vested with the authority over dispersant use for marine oil spills. The National Contingency Plan (NCP) provides that the Federal On-scene Coordinator, with concurrence from the EPA and the State representatives, may authorize the use of dispersants.

Criteria detailed in the Sector Delaware Bay Area Contingency Plan must be met before the Federal On-scene Coordinator can authorize dispersant use. If it is determined that a spill does not meet the pre-approval, then the final decision for a dispersant-use determination rests with the RRT.

Q: How effective are oil spill dispersants? A: Chemical dispersants aid the natural dispersion of oil by reducing the oil/water interfacial tension and, along with the natural motion of the sea, allow the breakup of oil on the water into very fine droplets.

Effectiveness of oil dispersion by chemical dispersants at sea is governed by a range of conditions and include the type and chemistry of the oil, degree of weathering of the oil (time), the thickness of the oil slick, type of dispersant, droplet size and application ratio, prevailing sea conditions (wave mixing energy), and sea temperature and salinity. Q: Will dispersants work on all types of oils? A: No, dispersants will not work on all oil spills. The first rule in combating oil spills with dispersants is that the oil must be amenable to dispersant use. It is also well understood by oil spill response agencies that dispersants are only effective on certain types of oils and the first priority is always to determine the spilled oil's physical and chemical properties in order to assess combat options. Non-dispersible oils include: 1) non-spreading oils (pour point is higher than sea temperature), 2) highly viscous oils (> 2000 Centistokes (cSt) - a measurement of the mobility of oil), 3) a water-in-oil emulsion has formed (mousse).

A “rule of thumb” is a dispersant may have a reasonable success rate if the oil is continuing to flow or spread as a fluid (not just sheening). Unfortunately this “rule of thumb” is only partly correct. The properties of these oils are determined by their chemical compositions which vary widely. For the purposes of determining the use of dispersants at various sea temperatures the important properties are: 1) the specific gravity (or API gravity), 2) pour point, and 3) viscosity.

Q: How quickly do we need to apply dispersants to an oil spill? A: As quickly as possible! There is only a limited “window of opportunity” to use chemical dispersant in an oil spill incident. This is primarily due to the changing properties of the spilled oil due to weathering of the oil, but is also governed by the location and speed of movement of the slick onto the foreshores or into estuarine environments. This window of opportunity may be as little as only a few hours or if the conditions are favorable, a day or two.

Q: What are the health and safety issues associated with the use of chemical dispersants? A: Response workers must be careful to ensure that personnel do not get sprayed by the dispersants, or



come in contract with any of the overspray. Vessels must only be deployed under safe sea conditions.



News Release Templates

Coast Guard Responds to Spill Incident

News Release

Date:

Contact:__________

Coast Guard responds to TYPE spill in LOCATION

PHILADELPHIA — Coast Guard crews are responding to a report of a TYPE spill near LOCATION, TIME/DATE.

REPORTING SOURCE notified Coast Guard Sector Delaware Bay of the spill, which took place at LOCATION. Initial reports indicate the spill is coming from a VSL/FACILITY/SUSPECTED SOURCE due to SUSPECTED CAUSE.

The SUSPECTED SOURCE was reportedly CARRYING/TRANSFERRING nearly MAX POTENTIAL gallons of PRODUCT, but it is not known how much of the product was discharged. Coast Guard Sector Delaware Bay pollution responders and state environmental officials are on scene investigating the impact of the spill. A broadcast notice to mariners is in place advising mariners to transit the area with caution due to pollution. The cause of the incident is under investigation. Drug and alcohol tests will be performed.

###

Enclosure (7)



Incident Joint Information Center Established

Joint Information Center

(Unified Command logos/names here)

News Release

Date: Contact:__________

INCIDENT NAME joint information center established

PHILADELPHIA — A Joint Information Center has been established at LOCATION to provide response information for the INCIDENT NAME. For incident response inquiries and interviews, media representatives should use the contact numbers below:

(###) ###-####

(###) ###-####

(###) ###-####

A website with incident response information can be found at the following URL:

Members of the Unified Command are responding to a TYPE spill near LOCATION, DATE. The SUSPECTED SOURCE was reportedly CARRYING/TRANSFERRING approximately AMOUNT gallons of PRODUCT, but it is not known how much of the product was discharged. The cause of the incident is under investigation.

###

www.incidentwebsite.com

http://www.incidentwebsite.com/



Incident Media Briefing



News Release

Date: Contact:_________

INCIDENT NAME media briefing to be held in LOCATION

PHILADELPHIA — The INCIDENT NAME unified command is holding a media briefing at LOCATION today to discuss TOPIC.

WHEN: TIME, DAY

WHERE: BUILDING NAME, ROOM NUMBER, EXACT LOCATION, STREET ADDRESS, CITY, STATE

WHO: (NAME, AGENCY), Federal On Scene Coordinator (NAME, AGENCY), State On Scene Coordinator (NAME, AGENCY), Responsible Party BACKGROUND: INCIDENT SUMMARY, SOMETHING HAPPENED AT SOME PLACE SOME DAY. TYPICALLY CAN BE THE LEAD PARAGRAPH FROM PREVIOUS RELEASE. Please visit WWW.INCIDENTWEBSITE.COM for incident response information.

###

http://www.incidentwebsite.com/



Response Continues



News Release

Date: Contact:

RESPONSE TYPE spill response continues in LOCATION

PHILADELPHIA — Members of the unified command continue to coordinate PRODUCT spill recovery operations in LOCATION, DATE.

Responders have recovered more than ----- gallons of oily water mixture and -- yards of solid soiled waste. More than ----- feet of containment boom and -- responders have been deployed to conduct shoreline assessments and recover as much product as possible.

Shipping traffic is still required to maintain minimum safe speed from ------ to ------ to minimize the impact to clean-up operations. The unified command will continue to closely monitor the situation and will adjust restrictions to commercial and recreational boating traffic accordingly.

The unified command consists of representatives from the UC MEMBER AGENCIES.

WHAT HAPPENED, WHERE at approximately TIME/DATE.

There have been no reports of impacted wildlife. Address public safety concerns/messaging. The cause of the incident is under investigation. Drug and alcohol tests will be performed.

###



Unified Command Approves Dispersants



News Release

Date: Contact:

Unified Command has approved the use of dispersants for the RESPONSE NAME

PHILADELPHIA — The Unified Command has approved the use of the chemical dispersant Name in order to break up the oil slick and protect shoreline habitat, seabirds and marine mammals from becoming oiled due to the PRODUCT spill recovery operations in LOCATION, DATE. Dispersants break down oil into smaller particles helping it to disperse and sink below the surface. Before dispersants are used a range of criteria must be met:

• The application of dispersants must be 3 – 200 miles off shore and not within a National Marine Sanctuary.

• The application of dispersants must provide an environmental benefit for species at risk and/or species of special concern.

• The application of dispersants must be done safely and in accordance with standard marine and aviation practices.

Federal and state trustee agencies identified the LIST OF SPECIES as species of special concern and of significant risk of injury from this oil spill, especially if the spill were allowed to spread and hit sensitive habitats and shorelines. Wildlife and resource agencies believe that these species will be benefited by the use of dispersants and will monitor the operations as appropriate for these species. (PROVIDE ANY INFORMATION, AS NECESSARY ON FISHERIES AND PLANS FOR ANY SEAFOOD TAINTING PANELS)

The unified command consists of representatives from the UC AGENCIES.

THERE HAVE BEEN NO REPORTS OF IMPACTED WILDLIFE. The cause of the incident is under investigation. Drug and alcohol tests will be performed.



###

Fishing Activity Suspended



News Release

Date: Contact: _________

Fishing activity suspended due to SPILL RESPONSE in LOCATION

PHILADELPHIA — Members of the unified command have suspended all fishing for human consumption in the areas affected by the INCIDENT NAME until at least DATE, or when state health officials have determined that fishing can safely be reopened. The AGENCIES are collecting samples of fish and shellfish from the area impacted by the spill. Samples of FISH are being collected from various locations in WATER BODY and along the coast. The samples will be tested for toxic chemicals that are found in the oil, which can accumulate to dangerous levels in fish and shellfish. The main toxins of concern in the oil that was released are a group of chemicals called polycyclic aromatic hydrocarbons. Long-term exposure to high levels of PAHs is associated with an increased risk of developing cancer.

AGENCY’s safety guidelines call for avoiding consumption of any fish or shellfish from WATER BODY until analysis of the collected samples is completed. Visible oil or oily smell are obvious indications of contamination, but fish and shellfish from the spill area could still pose a potential risk even if there are no visible signs of contamination. In addition, health officials are asking people to stay away from shore areas until cleanup efforts are completed. After beaches are reopened, people who find oil deposits along the shore should report them to cleanup officials by telephoning CONTACT. Safety advice for beaches in the spill area: • Avoid direct contact with spilled oil, which can cause skin irritation. Prolonged contact can cause rashes. • If you get oil or tar on your skin, wash it off with soap and water, and be certain to wash your hands

before eating. • If you get oil on your clothing, wash it in the usual way. There is no need to use harsh detergents, solvents or

other chemicals to wash oil from skin or clothing. • Do not burn driftwood or other debris that may be contaminated with oil. • Use common sense. Do not swim in water with an oil slick and do not swallow water from the area. Oil-

contaminated water can cause choking and lead to severe pneumonia if it gets into the lungs.



• Avoid prolonged exposure to fumes in closed spaces. • Fish and shellfish caught from waters outside the spill area remain as safe to eat as before the spill, but

marine life from the spill area should be avoided until the evaluation of its safety is completed.

THERE HAVE BEEN NO REPORTS OF IMPACTED WILDLIFE.

The cause of the incident is under investigation.

###



Volunteer Hotline Established



News Release

Date: Contact:___________

RESPONSE NAME Volunteer Hotline Established

PHILADELPHIA — The unified command has activated a volunteer hotline at 000-000-0000 for people who would like to contribute to the spill recovery operations near LOCATION, DATE. The Volunteer Hotline will provide updates on the spill response and will allow potential volunteers to provide their contact information, availability, and applicable skills.

“We appreciate the public’s outpouring of support and their desire to help out in the unfortunate event,” said NAME, POSITION. “We are doing everything we can to minimize impacts to the environment and protect the wildlife that lives here. At this time, we are evaluating how we may best use volunteers in our response in a way that is both safe for the volunteers and productive.” Volunteers have been used in previous oil spill responses, with activities coordinated through the unified command. By calling the Volunteer Hotline number, prospective volunteers will get the most up-to-date information on whether their time and skills will be needed. Volunteers and others should stay away from the spill site and not attempt to rescue oiled wildlife, as this may hamper clean-up efforts and increase the danger to both wildlife and humans. Oil is a toxic substance and only those with hazardous materials training are authorized to clean up oil. For the safety of both the public and the animals, only trained wildlife specialists will handle oiled wildlife.

The public can help at this time by reporting any oiled animals to 000-000-0000 (potentially Tristate Bird Rescue). This facility uses modern equipment and facilities and has trained staff to care for the oiled wildlife. Personnel experienced in animal capture and handling will respond at the earliest opportunity, presenting the best chance for wildlife survival. The public’s cooperation is greatly appreciated.

For more information on volunteering, visit WEBSITE.

###



Fact Sheet Checklists Fact sheets produced and/or released by the PIO/JIC may include the following:

1st Fact Sheet o Facts about the incident as known. o Exclusion zones and evacuations. o Total spill potential, expressed in gallons. o MSIB information. o Air monitoring information. o Wildlife impacts/hotline number. o Claims line (if established). o Equipment/resources deployed. o Number of personnel responding. o Contact phone numbers for media.

Subsequent Fact Sheets o Amount and type of product spilled. o Location and time of the spill. o Cause of the spill. o Vessel information. o Injuries or casualties. o Responsible party. o Trajectory of the oil. o Public safety message. o Evacuations. o Air monitoring information. o Environmental impacts. o Beach closures. o Wildlife impacts. o Fishery closures. o Cleanup contractors. o Agencies responding. o Actions taken. o Resources applied and numbers. o Personnel deployed. o Future actions. o Special considerations (dispersant use, port of refuge). o Status of the investigation. o Third party claim line. o Oiled wildlife hotline. o Volunteer hotline. o Cost of the spill. o Amount of product recovered.



Fact Sheet Templates

Initial Incident Details



News Release

Date: Contact:

FACT SHEET: RESPONSE TYPE spill response near LOCATION

PHILADELPHIA — Members of the unified command continue to coordinate PRODUCT TYPE spill recovery operations in LOCATION, DATE. INCIDENT SUMMARY. Emergency response operations will continue and are being closely monitored until long term salvage or oil pollution mitigation plans can be finalized. Unified Command:

• Members consist of the WHO. • Agencies contributing to the response include WHO ELSE.

Current activity:

• Responders continue oil/water mixture removal from the SUSPECTED SOURCE. • Crews continue to tend the hard boom while removing and replacing the sorbent boom used to collect the oil. • Responders deployed skimmers. • Responders place recovered oil into a tank where it will decant, settle and separate, for later quantification. • Number of wildlife affected, being treated, released.

Quantities:

• VESSEL had a maximum capacity of ------ gallons aboard at the time of the incident. • ------ gallons of oil/water mixture recovered to date. • The Oil Spill Liability Trust Fund is currently at $--- million. More information on the OSLTF is available

at http://www.uscg.mil/npfc/About_NPFC/osltf.asp. Equipment and personnel on scene:

http://www.uscg.mil/npfc/About_NPFC/osltf.asp



• ----- boats, and aircraft • ----- skimmers • ----- skiffs • ---- holding tank for recovered oil • ---- vacuum truck • ---- personnel from ------- • ---- on scene recovery capacity compared to state requirements---- and federal requirements----

* Note: Only use this metric if the on scene capacity is greater than state and federal requirements. Safety:

• Coast Guard Sector Delaware Bay is requesting all vessel traffic inbound and outbound of ----- travel with no wake as a safety measure for responders working in and on the water. Wildlife:

• 000 wildlife impacts have been reported at this time. Crews will monitor for oiled wildlife for the duration of the spill cleanup. Anyone seeing oiled wildlife should report it to 000-000-0000. Fishery Closure:

•LOCATION Ship Facts:

• Built in ----. • Length ----- • Beam ____ • Draft ----- • ----- Flagged • Max capacity of the tanks is approximately ------ gallons.

Photo and video resources

###



Unified Command



News Release

FACT SHEET: Unified Command

Date: Contact:

PHILADELPHIA — A Unified Command (UC) is indispensable to response activities and requires a clear understanding of the roles and responsibilities of each participating organization. Success requires unity of effort, which respects the chain of command of each participating organization, while harnessing seamless coordination across jurisdictions in support of common objectives. Use of the Incident Command System (ICS) is an important element across multijurisdictional or multiagency incident management activities. It provides a structure to enable agencies with different legal, jurisdictional, and functional responsibilities to coordinate, plan, and interact effectively on scene. As a team effort, the UC is made up of Incident Commanders (IC) from agencies with jurisdictional authority and/or functional responsibility for the incident, as well as staff for coordinating planning, operations, finance, and support. This allows each agency or IC to provide joint support through mutually developed incident objectives and strategies established at the command level. Each participating agency maintains its own authority, responsibility, and accountability, while the UC provides a forum for these agencies to make consensus decisions. The need for UC arises when incidents: • Cross geographic boundaries (e.g., two states, international boundaries); • Involve various governmental levels (e.g., federal, state, local); • Impact functional responsibilities (e.g., Search and Rescue, fire, oil spill, EMS); or • Some combination of the above. The UC is responsible for: (1) developing a single set of objectives; (2) using a collective, strategic approach; (3) improving information flow and coordination; (4) creating common understanding of joint priorities and restrictions; (5) ensuring that no agency’s legal authorities are compromised or neglected; and



(6) optimizing the combined efforts of all agencies under a single plan.



UC representatives must be able to: • Agree on incident objectives and priorities; • Have the capability to sustain a 24-hour-7-day-a week commitment to the incident; • Have the authority to commit agency or company resources to the incident; • Have the authority to spend agency or company funds; • Agree on constraints/limitations, priorities, decisions and procedures; • Agree on an incident response organization; • Agree on the appropriate Command and General Staff position assignments to ensure clear

direction for on-scene tactical resources; • Commit to speak with “one voice” through the Public Information Officer (PIO) or Joint

Information Center (JIC), if established; • Agree on managing sensitive information and operational security issues; • Agree on logistical support including resource ordering procedures; and • Agree on cost-sharing and cost accounting procedures, as appropriate. In general, a successful UC is a team. A UC is to skillfully use the strengths of each IC and acknowledges each representative’s unique capabilities and authorities. A UC has a shared understanding of the situation and agrees on common objectives to bring the incident to closure. A UC is open to different perspectives and knows that contentious issues may arise, but that ICS inherently relies on the UC framework to provide the forum to resolve problems and find solutions.

###



Boom



News Release

FACT SHEET: Boom

Date: Contact:

PHILADELPHIA — Spilled oil may be contained or diverted by using a floating physical barrier called boom. Boom floats on the surface, but parts may extend above and below it. Because oil primarily floats on water, the boom is utilized to collect or direct floating oil. Boom length is measured in feet, and it is not unusual for thousands of feet of boom to be deployed for even a modest spill. Boom sizes are described in inches of freeboard and skirt. A 6-by-12 boom has a six-inch-high freeboard and 12-inch-deep skirt. Boom typically is manufactured in high-visibility colors, such as white, yellow or orange, for easy tracking by response teams and for the safety of vessels operating nearby. Boom is not a perfect containment device. Waves can carry oil over a boom and a current may force oil under it. Debris or ice can also limit the effectiveness of boom. Boom is more effective directing oil which moves at a slight angle to the line of boom than as a barrier blocking the slick's movement. Such circumstances may require replacing light boom with boom having higher freeboard and deeper skirt. Multiple lines of boom are more effective at containing oil than a single line. Limitations on the use of boom include the time required to get it to the scene, load it on boats, carry it to the spill and deploy it. Boom also has to be stored within reasonable traveling distance of a potential spill. Once used, boom has to be de-contaminated of the waste oil or chemical before it can be stored. If sorbent boom is used, it has to be disposed of safely once it has been contaminated with oil or chemical waste. Some types of boom have operational limitations, such as the loss of ballast or buoyancy if the water- or air-filled sections are breached by abrasion or handling. A single string of boom often will serve several purposes simultaneously. Typical tasks for boom include: • Encirclement – laying one or more barriers of boom around the source of the spill to keep it from

spreading or around a section of slick to hold it in place for recovery. Tankers transferring cargo may be encircled by boom as a precaution, even though there is no spill.

• Diversion – setting one or more lines of boom at angles into or across a moving slick’s path to guide it toward an area where it can be confined and recovered, or to let it safely pass a sensitive area. Diversion is primarily used near shore on rivers. It is most effective where currents are weak and there is little wave action.

• Collection – towing boom in a “V,” “U,” “J,” or teardrop configuration through or around a slick to gather oil together for recovery or burning.



• Recovery – placing sorbent boom where it will contact floating oil and absorb or adsorb some of it for later recovery, or similarly using weir boom to catch oil and transport it to a skimmer.

• Exclusion – stringing boom around un-oiled areas to keep oil out. The exclusion booming may also divert moving oil away from a sensitive area.

Although different types of boom may look different, virtually all boom has five common components:

• Flotation device – keeps the boom at the water's surface, where floating pollutants are. • Freeboard – the part that rises above the water's surface and prevents waves from washing pollutants over

the top. • Skirt – similar to freeboard but below the surface, the skirt prevents the current from washing floating

pollutants under the boom. • Ballast – this is the weight at the bottom of the skirt that keeps it hanging vertically against a current. • Tension line or strength member – cables, chains or lines extending the length of the skirt or freeboard

and, like the main boom cable, chain or boom, attached at the end. In general, boom with a high freeboard and short skirt is called fence boom, because it prevents the pollutant from moving across the surface. A boom with a longer skirt and shorter freeboard is a curtain boom, and is good to prevent pollutants from moving just below the surface. Some boom includes both characteristics. Similar to fence and curtain boom is tubular containment boom, such as Texas Boom. Tubular boom has at least two sections…one or more air-filled tubes above the water, for flotation and to keep oil from crossing the boom on waves, and one or more water-filled tubes below the water for ballast and to keep oil from passing beneath the boom. Sorbent boom made of absorbent or adsorbent material to collect and hold oil within the boom itself. It's most effective with thin layers of pollutants and light winds or currents. Once soaked to capacity, the boom can be recovered and the collected oil squeezed out. Once soaked, it is heavier than simple barrier boom and so needs extra effort to remove from the water. Recovery boom, such as three-weir boom, has four sections. An air-filled tube extending above the water for buoyancy and to keep oil from passing over the boom. A water-filled tube extending below the surface for ballast and to keep oil from passing beneath the boom. A discharge tube which collects oil from inlets between the air- and water-filled tubes and moves it the length of the boom to a recovery device. A smaller air-filled tube to keep the discharge tube afloat. Recovery boom not only holds floating pollutants in place, but is an active part in recovering pollutants from the water. A frequent problem in the use of boom is the fact that each end of the boom must be anchored in place. On a small stream, it can be anchored to trees or rocks on land; in a harbor, it may be attached to piers or seawalls. On open water, however, the ends must be literally anchored, using lines attached to weights on the lake or sea bottom, or they must be attached to boats. The use of a boat to anchor one end of a boom means that boat cannot be used for any other assignment, and boats may be in short supply. Sources: Department of Transportation, Pipeline and Hazardous Materials Safety Administration; US Coast Guard; Environmental Protection Agency; Department of the Interior, Bureau of Safety and Environmental Enforcement.

###



Oil Types



News Release

FACT SHEET: Oil Types

Date: Contact:

PHILADELPHIA — Oil spills along coasts affect many parts of the environment, such as water, ocean bottom, shoreline sea birds, marine mammals, shellfish, and people. Major oil spills most commonly involve oils shipped in large quantities at sea, such as crude oil/petroleum, No. 1 and No. 2 fuel oils, diesel oil, Bunker C oil, kerosene, and jet fuel. Oils are compounds, complex mixtures that vary widely in composition. Oils can be described as belonging to one of five groups:

• I very light oils (jet fuel, gasoline); • II light oils (diesel, No. 2 fuel oil, light crude, home heating); • III medium oils (most crude oils); • IV heavy oils (heavy crude oils, No. 6 fuel oil, Bunker C); • V group (very heavy oils).

The different types of oils behave in different ways during a spill, so the response to a spill varies, depending on the type of oil and quantity released. Most oil has a density less than water and floats. The natural tendency of oil is to spread in a thin layer on the surface of the water as a sheen or film. Such sheens are extremely difficult to recover and do not remain for long periods; however, they do represent a continued threat to fish and wildlife, particularly nesting birds. Under turbulent conditions, oil is more likely to disperse into the upper layers of the water. Oil changes rapidly once it is spilled into water. These changes are enhanced by the processes of evaporation, dilution and emulsification (when water incorporates into the oil, forming a stable mixture). Some changes help dissipate spilled oil, but others can make it linger in the water, on the bottom, or on the shore. Evaporation tends to



remove the more toxic components and reduces the toxicity of spilled oil. Emulsification, on the other hand, can slow degradation of spilled oil. Weathering describes the physical, chemical, and biological changes that happen to crude oil and refined petroleum products once they begin to interact with the watery environment. Ultimately, the more toxic elements of oil products spilled in the marine, estuarine, or freshwater environment are broken down. Exposure to air, sunlight, wave and tidal action, and certain microscopic organisms degrades and/or disperses oil. The rate of degradation and dispersion depends on many factors like the type of oil, weather, temperature, and the type of shoreline and bottom. Very light oils are highly volatile, which means they evaporate quickly, usually completely within one to two days after a spill. These oils are also flammable and contain high concentrations of soluble toxic compounds. Very light oils can mix with water and kill aquatic life that lives in the upper layers. Cleanup is usually not necessary, or possible, with spills of very light oil. Light oils are moderately volatile, but can leave a residue of up to one-third of the amount spilled after a few days. These oils contain moderate concentrations of soluble toxic compounds. Light oils leave a film or layer on intertidal resources with the potential of long-term contamination. Cleanup can be very effective on spills of light oil. Medium oils are less volatile, leaving a residue of about two-thirds of the amount spilled after 24 hours. These oils are less likely to mix with water, and oil contamination of intertidal areas can be severe and long-term. The impact of medium oils on waterfowl and fur-bearing mammals can also be severe. Cleanup is most effective with spills of medium oil if conducted quickly. Heavy oils have far less evaporation or dilution potential, and they weather more slowly. These oils do not readily mix with water. Spills of heavy oils can cause severe contamination of intertidal areas and possible long-term contamination of sediments. Heavy oils have severe impacts on waterfowl and furbearing mammals. Shoreline cleanup in spills of this type is difficult and long-term under most conditions. Group V oils, mostly very heavy oils, can float, sink, or hang in the water. These oils can become oil drops and mix in the water, or accumulate on the bottom, or mix with sand and then sink. As a rule, these oils are less toxic than lighter oils, however they pose significant problems to responders because they are extremely difficult to track or predict. Spill response teams of federal, state and local agencies, organizations and industry representatives have prepared contingency plans for oil spill emergencies.

###



Tarball Joint Information Center


Date: ______ Contact:

News Release FACT SHEET: Tarball PHILADELPHIA — Tarballs are remnants of oil spills or natural oil seeps in the Ocean. When crude oil from a seep, spill, or a heavier refined product floats on the ocean surface, its physical characteristics change. During the first few hours of a spill or natural release, the oil spreads into a thin slick. Winds and waves tear the slick into smaller patches that are scattered over a much wider area. Various physical, chemical, and biological processes change the appearance of the oil. These processes are generally called “weathering.” Initially, the lighter components of the oil evaporate much like a small gasoline spill. In the cases of heavier types of oil, such as crude oil, much of the oil remains behind. At the same time, some crude oils mix with water to form an emulsion that often looks like chocolate pudding. This emulsion is much thicker and stickier than the original oil. Winds and waves continue to stretch and tear the oil patches into smaller pieces, or tarballs. While some tarballs may be as large as pancakes, most are coin-sized. Tarballs are very persistent in the marine environment and can travel hundreds of miles. Weathering processes eventually create a tarball that is hard and crusty on the outside and soft and gooey on the inside, not unlike a toasted marshmallow. Turbulence in the water or beach activity from people or animals may break open tarballs, exposing their softer, more fluid centers. Scientists have not been very successful at creating weathered tarballs in the laboratory and measuring the thickness of the crusty outer layer. Therefore, we don’t know how much energy is needed to rupture a tarball. We do know that temperature has an important effect on the stickiness of tarballs. As air and water temperatures increase, tarballs become more fluid and, therefore, sticky— similar to an asphalt road warmed by the summer sun. Another factor influencing stickiness is the amount of particulates and sediments present in the water or on the shoreline, which can adhere to tarballs. The more sand and debris attached to a tarball, the more difficult it is to break the tarball open. These factors make it extremely difficult to predict how long a tarball will remain sticky. For most people, an occasional brief contact with a small amount of oil, while not recommended, will do no harm. However, some people are especially sensitive to chemicals, including the hydrocarbons found in crude oil and petroleum products. In general, we recommend that contact with oil be avoided. If contact occurs, wash the area with soap and water, baby oil, or a widely used, safe cleaning compound such as the cleaning paste sold at auto parts stores. Avoid using solvents, gasoline, kerosene, diesel fuel, or similar products on the skin. These products, when applied to skin, present a greater health hazard than the smeared tarball itself. There is no magic trick to making tarballs disappear. Once tarballs hit the beaches, they may be picked up by hand or by beach-cleaning machinery. If the impact is severe, the top layer of sand containing the tarballs may be removed and replaced with clean sand. The number of tarballs found on the beach depends on several factors: tanker traffic, wind patterns, sea currents, whether an oil spill or seep occurred recently, and how often the beach is cleaned.

####



Fate of Oil (Weathering)

Source: NOAA

Enclosure (8)



Sector Delaware Bay Units



Enclosure (9)

9788 In-Situ Burning Decision Flow Chart and EvaluationChecklist

To assist the Federal On-scene Coordinator and the Unified Command with planning forthe use of in-situ burning in response to an oil spill in Sector Delaware Bay the followingflow chart and checklist should be consulted.

ISB Decision Flow Chart1

Is oil spilllocated in Pre-

Approvedarea?

Receive RRTconcurrence

approval

Is actionrequired ordesired?

Is oilamenable to

burning?

Are weather &sea conditionsamenable to

burning?

Is ISBoperationally

feasible?

Are human &environmental impactsassociated with the ISB

acceptable?

Can the potentiallyimpacted population

be evacuated orshielded?

OCS'sdecision toinitiate ISB

Is initial burnsuccessful?

Continue ISBmonitoring

Monitormovement

Utilize alternate options

NO

YES YES

NO

YES

NO

NO

YES

YES

YES

NO

NO

NO

YES

YES

YES

NO

YES

NO

1 In-situ flow chart was taken from Regional Response Team III’s Regional Contingency Plan


ISB Evaluation Checklist

For in-situ burning to be successful the Unified Command team needs to assess both the technical and political feasibility of its use. The information contained in Section 9718, Use of In-Situ Burn within Sector Delaware Bay, and this worksheet are intended to assist the Unified Command in determining both the technical viability of conducting an in-situ burn documenting concurrence from stakeholders.

In Situ Burn Decision

Federal On-Scene Coordinator Approval signature:Regional Response Team (if appropriate) New Jersey On-scene Coordinator Concur signature: Delaware On-scene Coordinator Concur signature: Pennsylvania On-scene Coordinator Concur signature: Responsible Party Concur signature:

Consultations/Concurrence based on location of approval area of burn (consult Section 9718, Use of In-Situ Burn within Sector Delaware Bay to determine pre-approval areas and those requiring approval)

Agency Concurrence or

Consult

Time and Date Method(verbal or written)

Regional Response Team Environmental Protection Agency Department of Commerce Department of Interior Others

Incident information

Incident Name Current date/time Anticipated burn date/time Location of spill (descriptive) Location of burn (descriptive)

Spill Location/Trajectory

Trajectory (Graphic Attached) YES NO TextOverflight Map (Graphic Attached) YES NO Text


Oil Burnability

Is the oil burnable? YES NO

Attach any supporting documentation

Weather and Sea Conditions Optimal/Sub-Optimal

Weather forecast precipitation-free (affects ignition)?Winds/forecast winds less than 25 knots? Visibility sufficient for burn operations/observations (greater than 500 feet vertical, 1/2 mile horizontal)? Wave heights/predicted wave heights less than 2-3 feet? Attachments/Additional Information:

Operational Feasibility Yes or Probable No or Unlikely

Is an operational plan written or in process? (if available, attach) Is needed air support available? Are personnel properly trained, equipped with safety gear, and covered by a site safety plan? Are all necessary communications possible (i.e. between aircraft, vessels, and control base in an open water burn)?Can all necessary equipment be mobilized during window of opportunity (i.e. fire boom, igniter, tow boats, residue collection equipment)? Can undesirable secondary fires be avoided? Can burn be safely extinguished or controlled? Can aircraft pilots and mariners be adequately notified, as necessary? Are equipment and personnel available for residue recovery? If ignition from a helicopter, FAA approved equipment? Attachments/Additional Information:

Human and Environmental Impacts Yes or Probable No or Unlikely

Public exposure to PM-10 (particulates <10µm) not expected to exceed 150 µg/m3 averaged over 1 hour as a result of burn? (current NRT planning guideline) Can burning be conduced at a safe distance from other response operations, and public, recreational and commercial activities? Is particulate (hour-averaged PM-10) monitoring available? Can public be adequately notified of burn? Trustees consulted if endangered species in immediate burn area? Attachments/Additional Information


Public Health/Plume Worksheet

Distance / direction to nearest population relative to burn: ______ miles to the ______ (direction)Distance / direction to nearest downwind population: ______ miles to the ______ (direction)Forecast wind speed / direction (24 hour): ______ mph from the _______ (direction)Forecast wind speed / direction (48 hour): ______ mph from the _______ (direction)

Estimated plume trajectory (text or attached graphic): ______

Points of Contact

Agency Name Phone numberCoast Guard Department of Interior New Jersey On-scene Coordinator Delaware On-scene Coordinator Pennsylvania On-scene Coordinator Responsible Party NOAA Scientific Support Coordinator Others

Other comments/issues: __________________________

9790 SAMPLE MESSAGE FOR CAMSLANT C3 EQUIPMENT REQUEST

R 171230Z AUG 04FM (REQUESTING COMMAND)TO COMLANTAREA COGARD PORTSMOUTH VA//ATT/ACC//INFO COMCOGARD MLC LANT NORFOLK VA//T/TE-1/TS-2//(OTHER ADDEES AS REQUIRED)BTUNCLAS //N02014//MSGID/GENADMIN/COMMAND NAME/-//SUBJ/C3 EQUIPMENT REQUEST//POC/UNITS POC/UNIT/PRIPHONE/SECPHONE/EMAIL ADDRESS//RMKS/1. REQUEST AUTHORIZATION TO UTILIZE THE FOLLOWING CONTINGENCY COMMUNICATIONS EQUIPMENT IN SUPPORT OF (PENDINGOPERATIONS, TRAINING, EXERCISES, ETC.):A. EQUIPMENT: (QUANTITY AND EQUIPMENT REQUIRED WITH ASSOCIATED GEAR)B. PERIOD OF REQUIREMENT: (I.E. 01 SEP – 01 OCT 04)C. DEPLOYMENT LOCATION: (I.E. CLEVELAND, OH)D. COMMUNICATIONS REQUIREMENTS: (BRIEFLY SUMMARIZE CONCEPT OF OPERATIONS AND COMMUNICATIONS REQUIREMENTS NEEDED TO MEET OBJECTIVE)E. FUNDING DATA: (FEDEX ACCOUNT NUMBER FOR EQUIPMENT SHIPPING)F. SHIPPING ADDRESS: (COMMAND ADDRESS WHERE EQUIPMENT WILL BE SHIPPED)G. PROPOSED ITINERARY: (IF KNOWN, LIST DATES FOR PLANNING AND EXECUTION PHASES OF MISSION AND/OR OPERATION)2. MISCELLANEOUS INFORMATION: (AS REQUIRED)//BTNNNN

1

An FOSC’s Guide to Environmental Response

Compiled and formatted by

the Gulf Strike Team

7/1/2008

2

Credit

The information found in this guide is mostly a compilation of existing field guidebooks, documents, webpage information, and presentations on incident response. In particular, the previously distributed, Atlantic Strike Team’s On‐Scene Coordinator: Desktop Reference on Roles and Responsibilities for Emergency Response Operations is copied heavily. When possible, the source document will be noted, but the purpose of this guide is not scholarly pursuit but to collate and publish the best information available in the public domain to make the Coast Guard succeed in its Environmental Response mission. Thank you to all who contributed directly or indirectly, knowingly or unknowingly.

Special credit for inspiration is given to the National Oceanic and Atmospheric Administration’s (NOAA) Emergency Response Division. This guide copies the format of their An FOSC’s Guide to NOAA Scientific Support ‐ a must have resource for Sector Command Center and FOSC personnel. NOAA personnel were extremely helpful and generous in assisting with questions regarding format and content.

Dedication

This booklet is dedicated to past, present and future FOSCs ‐ for all your tireless efforts to protect the public and the environment from harm. It is very important work. Semper Paratus.

Note: Although provided by the National Strike Force Gulf Strike Team, this document is not an official Coast Guard document. It does not reflect, represent, or form any part of the response policies of the Coast Guard or the Department of Homeland Security.

3

Table of Contents Chapter 1: Purpose ...................................................................................................................................... 7

Purpose ..................................................................................................................................................... 7

Use ............................................................................................................................................................ 7

Questions or Comments ........................................................................................................................... 7

Chapter 2: Terminology ............................................................................................................................... 8

General – Zones and Waters ..................................................................................................................... 8

Coastal Zone .............................................................................................................................................. 8

Coastal Waters ...................................................................................................................................... 8

Inland Zone ........................................................................................................................................... 8

Inland Waters ........................................................................................................................................ 8

Navigable Waters .................................................................................................................................. 8

Oil Spill .................................................................................................................................................... 10

Oil ........................................................................................................................................................ 10

Discharge ............................................................................................................................................. 10

Oil Spill Classification .......................................................................................................................... 10

Reportable Quantity – Oil ................................................................................................................... 10

Hazardous Substance Terminology ......................................................................................................... 10

Hazardous Substance .......................................................................................................................... 10

Release ................................................................................................................................................ 11

Hazardous Substance Release Classification ...................................................................................... 11

Reportable Quantity ‐ Hazardous Substance: ..................................................................................... 11

Pollutant or Contaminant ................................................................................................................... 11

Other Solid Waste ................................................................................................................................... 12

Hazardous Waste ................................................................................................................................ 12

Hazardous Material ............................................................................................................................. 12

Chapter 3: Regulatory Framework ............................................................................................................. 13

National Response Framework (NRF) ..................................................................................................... 13

National Oil and Hazardous Substance Pollution Contingency Plan (NCP) ............................................ 13

General Overview ................................................................................................................................... 13

Purpose, Authority, and Scope ........................................................................................................... 13

Subparts .............................................................................................................................................. 14

4

Organizational Concepts and Elements .............................................................................................. 14

National Response Team .................................................................................................................... 14

Regional Response Teams ................................................................................................................... 15

Special Teams and Other Assistance .................................................................................................. 16

Clean Water Act (CWA) ........................................................................................................................... 17

General Overview ............................................................................................................................... 17

Key Provisions ..................................................................................................................................... 17

Oil Pollution Act of 1990 (OPA90) ........................................................................................................... 18


Key Provisions ..................................................................................................................................... 18

Comprehensive Environmental Response Compensation and Liability Act (CERCLA) ........................... 18


Key Provisions ..................................................................................................................................... 18

Superfund Amendment and Reauthorization Act (SARA) ...................................................................... 19


Key Provisions ..................................................................................................................................... 19

Executive Orders (EO) ............................................................................................................................. 19

EO 12580 ............................................................................................................................................. 19

EO 12777 ............................................................................................................................................. 20

Resource Conservation and Recovery Act (RCRA) .................................................................................. 20

Chapter 4: On‐Scene Coordinator Responsibilities .................................................................................... 21

General Duties ........................................................................................................................................ 21

Information Gathering ............................................................................................................................ 21

Notification Requirements ...................................................................................................................... 21

Coordination and Consultation ............................................................................................................... 22

Site Safety and Health ............................................................................................................................. 22

Public Information and Community Relations ........................................................................................ 22

Public Information .............................................................................................................................. 22

Community Relations .......................................................................................................................... 23

Reports, Documentation, and Cost Recovery ......................................................................................... 23

Reports ................................................................................................................................................ 23

Documentation and Cost Recovery .................................................................................................... 23

Maritime Transportation System Recovery Unit (MTSRU) ................................................................. 23

5

Chapter 5: Funding ..................................................................................................................................... 25

Introduction ............................................................................................................................................ 25

Oil‐ Oil Spill Liability Trust Fund (OSLTF) ................................................................................................. 25

Access .................................................................................................................................................. 25

Limitations........................................................................................................................................... 25

Hazardous Substance ‐ CERCLA (Superfund) .......................................................................................... 25

Access ...................................................................................................................................................... 25

Limitations........................................................................................................................................... 26

Chapter 6: Oil Spill Response – Management and Operations .................................................................. 27

Incident Management ............................................................................................................................. 27

Phases of Response ................................................................................................................................. 27

Phase I – Discovery or Notification ..................................................................................................... 28

Phase II – Preliminary Assessment and Initiation of Action ............................................................... 29

Phase III – Containment, Countermeasures, Cleanup, and Disposal .................................................. 31

Phase IV – Documentation and Cost Recovery ................................................................................... 32

Special Classifications / Considerations .................................................................................................. 33

Maximum Potential Spill ..................................................................................................................... 33

Worst Case Discharge ......................................................................................................................... 33

Spills of National Significance (SONS) ................................................................................................. 33

Use of Dispersants and other Alternate Response Technologies (ART) ................................................. 33

Special Monitoring of Applied Response Technologies (SMART) ........................................................... 34

Chapter 7: Hazardous Substance Response ............................................................................................... 35

Introduction ............................................................................................................................................ 35

Types of Response .................................................................................................................................. 35

Removal .............................................................................................................................................. 35

Remediation ........................................................................................................................................ 35

Authority to Act....................................................................................................................................... 36

OSC Authority ...................................................................................................................................... 36

Coast Guard / EPA Relationship .......................................................................................................... 36

Response under CERCLA ......................................................................................................................... 36

Comparison of CERCLA to Section 311 of FWPCA ‐ Similarities .......................................................... 36

Comparison of CERCLA to Section 311 of FWPCA – Differences ........................................................ 36

Phases of Response ............................................................................................................................. 37

6

Community Relations During Removal Actions .................................................................................. 38

Chapter 8: Salvage Operations ................................................................................................................... 40

General .................................................................................................................................................... 40

Casualty Assessment and Salvage Survey ............................................................................................... 40

Salvage Plan ............................................................................................................................................ 41

Chapter 9: Planning and Preparedness ...................................................................................................... 42

NCP Planning and Coordination Structure .............................................................................................. 42

Area Contingency Plans .......................................................................................................................... 42

Spill Response Exercises .......................................................................................................................... 42

Appendix A: Quick Reference Guide for Environmental Response ........................................................... 43

Appendix B: Site Safety Requirements under OSHA .................................................................................. 44

Appendix C: FOSC References .................................................................................................................... 45

Legal/Policy ............................................................................................................................................. 45

Response ................................................................................................................................................. 45

Safety ...................................................................................................................................................... 46

Salvage .................................................................................................................................................... 47

Appendix D: EPA Regions ........................................................................................................................... 48

Appendix E: Coast Guard Districts ............................................................................................................. 49

Appendix F: Coast Guard Sectors ............................................................................................................... 50

Emergency Contact Information ................................................................................................................. 51

7

Chapter 1: Purpose

Purpose The purpose of this guide is to provide a quick, ready resource for U.S. Coast Guard (USCG) and Environmental Protection Agency (EPA) On‐Scene Coordinators (OSC) or their representatives for response to oil and hazardous substance emergency response operations. Where applicable the guide references the National Contingency Plan or other guidance appropriately. There is no way to include all possible references or guidance for something as complex as incident response in a single document; however, it is hoped that this guide will assist you and your response personnel with responding to discharges and releases in the inland or coastal zone.

Note: Both terms On‐Scene Coordinator (OSC) and Federal On‐Scene Coordinator (FOSC) are used in this document extensively. They are identical in meaning…OSC is used in the statutes and regulations and FOSC is the Coast Guard term used to connote OSC.

Use This guide is available in hard copy and electronic versions.

Hard Copy – this handy sized booklet is designed to keep at a duty station or with response gear when access to a computer may be limited.

Electronic ‐ the electronic versions are more powerful and contain links to additional information.

• CD – load the CD onto your computer for stand‐alone access when the Internet is not available.

• Internet – for quick access, place the website link on your desktop: http://www.uscg.mil/hq/nsfweb/

Questions or Comments If you have questions or comments about this guide, contact the Gulf Strike Team at (251) 441‐6601.

http://www.uscg.mil/hq/nsfweb/

8

Chapter 2: Terminology

General – Zones and Waters

Coastal Zone As defined for the purpose of the National Contingency Plan (NCP), means all United States waters subject to the tide, United States waters of the Great Lakes, specified ports and harbors on inland rivers, waters of the contiguous zone, other waters of the high seas subject to the NCP, and the land surface or land substrata, ground waters, and ambient air proximal to those waters. The term coastal zone delineates an area of federal responsibility for response action. Precise boundaries are determined by EPA/USCG agreements and specified in federal regional and area contingency plans.

Coastal Waters For the purposes of classifying the size of discharges (see Oil Spill Classification below), means the waters of the coastal zone except for the Great Lakes and specified ports and harbors on inland rivers.

Inland Zone Is the environment inland of the coastal zone excluding the Great Lakes and specified ports and harbors on inland rivers. The term inland zone delineates an area of federal responsibility for response action. Precise boundaries are determined by EPA/USCG agreements and specified in federal regional and area contingency plans.

Inland Waters For the purposes of classifying the size of discharges (see Oil Spill Classification below), means the waters of the inland zone, waters of the Great Lakes, and specified ports and harbors on inland rivers.

Navigable Waters As defined by Title 40 CFR 110.1, means the waters of the United States, including the territorial seas. The term includes:

1) All waters that are currently used, were used in the past, or may be susceptible to use in interstate or foreign commerce, including all waters that are subject to the ebb and flow of the tide;

2) Interstate waters, including interstate wetlands;

3) All other waters such as intrastate lakes, rivers, streams (including intermittent streams), mudflats, sandflats, and wetlands….

4) All impoundments of waters otherwise defined as navigable waters under this section;

5) Tributaries of waters identified in paragraphs (1) through (4) of this definition, including adjacent wetlands; and,

9

6) Wetlands adjacent to waters identified in (1) through (5) of this definition provided that waste treatment systems (other than cooling ponds meeting the criteria of this paragraph) are not waters of the United States.

10

Oil Spill Oil As defined by Section 311(a)(1) of the Clean Water Act (CWA), means oil of any kind or in any form, including, but not limited to, petroleum, fuel oil, sludge, oil refuse, and oil mixed with wastes other than dredged spoil. Oil, as defined by Section 1001 of the Oil Pollution Act (OPA) means oil of any kind or in any form, including, but not limited to, petroleum, fuel oil, sludge, oil refuse, and oil mixed with wastes other than dredged spoil, but does not include petroleum, including crude oil or any fraction thereof, which is specifically listed or designated as a hazardous substance under subparagraphs (A) through (F) of section 101(14) of the Comprehensive Environmental Response, Compensation & Liability Act (CERCLA) & which is subject to the provisions of that Act. Note: Oil does not include propane, LPG or LNG.

Discharge As defined by Section 311(a)(2) of the CWA, includes, but is not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping of oil, but excludes discharges in compliance with a permit under section 402 of the CWA (National Pollutant Discharge and Elimination System (NPDES)). For purposes of the NCP, discharge also means substantial threat of discharge. Discharge is a term specific to oil spills whereas “release” denotes a hazardous substance incident.

Oil Spill Classification Minor Medium Major

Coastal <10,000 gallons ≥ 10,000 and <100,000 gallons >100,000 gallons

~240BBL ~2400BBL

Inland <1,000 gallons ≥ 1,000 and <10,000 gallons >10,000 gallons

~ 24BBL

BBL = Barrel; 42 US Gallons equals 1 BBL

Note: Any oil discharge that poses a substantial threat to public health or welfare of the United States or the environment or results in significant public concern shall be classified as a major discharge regardless of the quantitative measures.

Reportable Quantity – Oil A discharge of oil which causes a sheen upon or discoloration of the surface of the water or adjoining shorelines or causes a sludge or emulsion to be deposited beneath the surface of the water or upon adjoining shorelines.

Hazardous Substance Terminology Hazardous Substance Any substance designated pursuant to section 311(b)(2)(A) of the CWA; any element, compound, mixture, solution, or substance designated pursuant to section 102 of CERCLA; any hazardous waste having the characteristics identified under or listed pursuant to section 3001 of the Solid Waste Disposal

11

Act (but not including any waste the regulation of which under the Solid Waste Disposal Act (42 U.S.C. 6901 et seq.) has been suspended by Act of Congress); any toxic pollutant listed under section 307(a) of the CWA; any hazardous air pollutant listed under section 112 of the Clean Air Act (42 U.S.C. 7521 et seq.); and any imminently hazardous chemical substance or mixture with respect to which the EPA Administrator has taken action pursuant to section 7 of the Toxic Substances Control Act (15 U.S.C. 2601 et seq.). The term does not include petroleum, including crude oil or any fraction thereof which is not otherwise specifically listed or designated as a hazardous substance in the first sentence of this paragraph, and the term does not include natural gas, natural gas liquids, liquified natural gas, or synthetic gas usable for fuel (or mixtures of natural gas and such synthetic gas).

Release As defined by section 101(22) of CERCLA, means any spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, or disposing into the environment (including the abandonment or discarding of barrels, containers, and other closed receptacles containing any hazardous substance or pollutant or contaminant).

Note: The “environment” for CERCLA releases includes the water, ground, and air, not just water and adjoining shorelines as is the case for the CWA/OPA90.

Hazardous Substance Release Classification

• Minor release means a release of a quantity of hazardous substance(s), pollutant(s), or contaminant(s) that poses minimal threat to public health or welfare of the United States or the environment.

• Medium release means a release not meeting the criteria for classification as a minor or major release.

• Major release means a release of any quantity of hazardous substance(s), pollutant(s), or contaminant(s) that poses a substantial threat to public health or welfare of the United States or the environment or results in significant public concern.

Note: The final determination of the appropriate classification of a release will be made by the OSC based on consideration of the particular release (e.g., size, location, impact, etc.). The law is intentionally vague to give the OSC the latitude to make the determination.

Reportable Quantity Hazardous Substance: A quantity, as set forth in 40 CFR 302.4.

Pollutant or Contaminant As defined by section 101(33) of CERCLA, shall include, but not be limited to, any element, substance, compound, or mixture, including disease‐causing agents, which after release into the environment and upon exposure, ingestion, inhalation, or assimilation into any organism, either directly from the environment or indirectly by ingestion through food chains, will or may reasonably be anticipated to cause death, disease, behavioral abnormalities, cancer, genetic mutation, physiological malfunctions (including malfunctions in reproduction) or physical deformations, in such organisms or their offspring.

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Other Solid Waste A Solid Waste can be either a solid, liquid, semi‐solid or contained gaseous material that is 1) discarded, 2) has served its intended purpose, or, 3) is a manufacturing or mining by‐product. The material is a RCRA Solid Waste irrespective of whether you 1) discard it, 2) use it, 3) reuse it, 4) recycle it, 5) reclaim it, or 6) store it or accumulate it for 1‐5. A material is not a solid waste if it is exempted under 40 CFR 261.4(a) if it is one of the following: 1) domestic sewage, 2) a CWA point source discharge, 3) irrigation return flow, 4) special nuclear or by‐product material, or 5) in‐situ mining waste.

Hazardous Waste A solid waste (see above) is a Hazardous Waste if it is listed in 40 CFR 261.30, unless it has been specifically excluded. There are two means of classifying hazardous wastes – they are either classified by characteristic or they are listed. Characteristics that can make a solid waste a hazardous waste include the following: Ignitability (40 CFR 261.21); Corrosivity (40 CFR 261.22); Reactivity (40 CFR 261.23); Toxicity (40 CFR 261.24). Listed wastes are generated from non‐specific and specific sources and are assigned waste numbers by the regulations (261.31‐33).

Hazardous Material A substance or material that, which has been determined by the Secretary of Transportation to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce, and which has been so designated. The term includes hazardous substances, hazardous wastes, marine pollutants, and elevated temperature materials as defined in 49 CFR Part 171, materials designated as hazardous under the provisions of 172.101, and materials that meet the defining criteria for hazard classes and divisions in part 173.

Note: See Appendix A for a one‐page summary of environmental response terms and regulatory authorities for response.

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Chapter 3: Regulatory Framework

National Response Framework (NRF) The NRF presents the guiding principles that enable all response partners to prepare for and provide a unified national response to disasters and emergencies – from the smallest incident to the largest catastrophe. This important document establishes a comprehensive, national, all‐hazards approach to domestic incident response.

It defines the key principles, roles, and structures that organize the way we respond as a Nation. It describes how communities, tribes, States, the Federal Government, and private‐sector and nongovernmental partners apply these principles for a coordinated, effective national response. It also identifies special circumstances where the Federal Government exercises a larger role, including incidents where Federal interests are involved and catastrophic incidents where a State would require significant support. The NRF enables first responders, decision makers, and supporting entities to provide a unified national response.

Note: The NRF replaces the former National Response Plan (NRP).

Link to the NRF: http://www.fema.gov/emergency/nrf/

National Oil and

General Overview

Hazardous Substance Pollution Contingency Plan (NCP)

The NCP was enacted by the President in 1968 after a massive oil spill from the tanker Torrey Canyon, which spilled 37 million gallons of crude oil, resulting in extensive environmental damage. The plan provides the federal government with a blue print for responding to discharges of oil and releases of hazardous substances. The plan was updated in 1973, 1981, and 1994. The NCP is located in Title 40 Code of Federal Regulations, Part 300 and is referenced throughout this document (e.g., [300.1]). Link to the NCP: http://www.epa.gov/OEM/content/lawsregs/ncpover.htm Recommendation: The NCP is a “must read” for all FOSCs and response personnel. See Appendix C for a complete list of references. Ones highlighted in red font are critical to understanding the Coast Guard’s jurisdiction and authority for environmental response.

Purpose, Authority, and Scope • The NCP provides organizational structure and procedures in preparing for and responding to

discharges of oil and releases of hazardous substances [300.1]. It is required by CERCLA 105 and CWA 311 (d) [300.2].

• The NCP establishes On‐Scene Coordinators (OSCs) for coastal (Coast Guard) and inland (EPA) zones [300.120]. See note below.

• The NCP provides for efficient, coordinated, and effective response to a discharge or release, including requirements for:

Activation of the national response organization Federal, State, and area contingency plans Procedures for involving states in response activities Listing of federal trustees for natural resources

http://www.fema.gov/emergency/nrf/

http://www.epa.gov/OEM/content/lawsregs/ncpover.htm

14

National procedures for the use of dispersants and other chemicals • The NCP applies to and is in effect when the National Response Framework (NRF) and its Emergency

Support Functions (ESFs) are activated [300.3 (d)] Note: In some instances DOD, DOE, or other federal agency will be the OSC; see 300.120(c) & (d) for these exceptions.

Subparts Subpart A Introduction Subpart B Responsibility and Organization for Response Subpart C Planning and Preparedness Subpart D Operational Response Phases for Oil Removal Subpart E Hazardous Substance Response Subpart F State Involvement in Hazardous Substance Response Subpart G Trustees for Natural Resources Subpart H Participation by Other Persons Subpart I Administrative Record Subpart J Use of Dispersants and Other Chemicals

Organizational Concepts and Elements • Fundamental activities pursuant to the NCP [300.105 (b)]:

Preparedness, planning, and coordination Notification and coordination Response Operations

• Organizational elements created to perform these activities [300.105 (c)]: National Response Team (NRT) Regional Response Team (RRT) On‐scene coordinators (OSC) Area Committees

National Response Team • National planning and coordination is done through the NRT [300.110]. • The NRT shall be chaired by the Administrator of the EPA and vice‐chaired by a representative of the

Coast Guard [300.110 (b)] During an activation, the chairman shall be a member of the organization providing the OSC

• The NRT shall evaluate response methods and recommend changes to the NCP [300.2 & 300.110 (d)].

• The NRT shall provide policy guidance to the RRTs [300.110 (e)]. • Planning and preparedness responsibilities of the NRT include:

Maintaining national preparedness to respond Assisting member agencies in preparedness, planning, and response Ensuring coordination between federal, state, and local governments with private parties Reviewing regional responses to oil discharges and hazardous substance releases Assisting in developing a national exercise program

• The NRT shall be activated as an emergency response team under the following conditions: When an oil discharge or hazardous release:

• Exceeds the capability of the region • Transects regional boundaries • Involves a substantial threat to public health and welfare

If requested by any NRT member

Link to the NRT: http://www.nrt.org

Regional Response Teams • Regional planning and coordination of preparedness and response is accomplished through the RRT

[300.115 (a)]. • RRTs provide guidance to the Area Committees [300.115 (a)(2)] • Two principle components of the RRT are:

Standing Team • Role is to assist the OSC and Area Committees

Incident Specific Team • Role is determined by the operational requirements of each specific response

• The RRTs are co‐chaired by representatives from the EPA and Coast Guard [300.115 (c)]. • The RRT should make resources available during a response to the OSC [300.115 (f)]. • The RRT should:

Review local emergency response plans Evaluate regional and local response to a discharge or release Recommend revisions of the NCP Conduct planning for the use of dispersants and chemical agents in accordance with Subpart

J Meet semi‐annually to review RCPs, ACPs, and response actions carried our during the

previous period Provide activity reports to the NRT twice a year

• The RRT may be activated under the following conditions [300.115 (j)]: When a discharge or release:

• Exceeds the response capabilities of the OSC • Transects state boundaries • Involves a substantial threat to public health and welfare • Is a worse case discharge

Upon request from the OSC During prolonged removal or remediation activities

Note: The RRT approves alternate response technologies (e.g., dispersants, in‐situ burning, etc.) that are not pre‐approved during an emergency response.

15

http://www.nrt.org/

16

Special Teams and Other Assistance Note: Special teams can be contacted directly by the FOSC at anytime. Contact numbers are on the last page of this document for easy reference.

The National Strike Force (NSF) [300.145 (a)]. The NSF was established by the Coast Guard to assist the OSC with preparedness and response operations. The NSF includes:

• Three Strike Teams (Atlantic, Gulf, and Pacific) • Public Information Assist Team (PIAT) • National Strike Force Coordination Center (NSFCC)

• The Strike Teams provide personnel for: Training for spill response Stabilizing and containing a spill Contractor monitoring and oversight Incident management and cost documentation

• The NSFCC can provide the FOSC with: Technical assistance, equipment, and other resources Assistance in coordinating the use of private and public resources Review of the ACP Assistance in locating spill response equipment Coordination and evaluation of pollution response exercises Inspection of prepositioned pollution response equipment

• PIAT can assist the FOSC with public information demands during a response

Link to the NSF: http://www.uscg.mil/hq/nsfweb/ Environmental Response Teams (ERTs) [300.145 (b)] The EPA’s ERT can provide the FOSC with expertise in treatment technology, biology, chemistry, hydrology, geology, decontamination equipment, environmental assessment, and disposal of contaminated material. Link to the ERT: http://www.epa.gov/superfund/accomp/news/ert.htm


http://www.epa.gov/superfund/accomp/news/ert.htm

17

Scientific Support Coordinators (SSC) [300.145 (c)] Serve as principle advisor for scientific issues Generally provided by NOAA Serves on the FOSC’s staff during response operations Support the RRT and Area Committees in preparing ACPs

Link to NOAA Office of Response: http://response.restoration.noaa.gov/ U.S. Navy Supervisor of Salvage (SUPSALV) [300.145 (d)]

Provide search, salvage, and recovery equipment

Link to SUPSALV: http://www.supsalv.org/ Radiological Emergency Response Teams (RERTs) [300.145 (f)]

Established by EPA’s Office of Radiation Programs Provide assistance in radiological monitoring, analysis, health physics, and risk assessment Can provide on‐site field analysis via mobile laboratories

Link to the RERT: http://www.epa.gov/rpdweb00/rert/ National Pollution Funds Center (NPFC) [300.145 (h)]

Responsible for addressing funding issues Provides funding for various response organizations Provides compensation to claimants who incurred damages from oil discharges when the

responsible party fails to do so Recovers monies from persons liable for a discharge/release Provides funds to initiate natural resource damage assessments

Link to NPFC: http://uscg.mil/hq/npfc/index.htm Note: “The HAZMAT Response Special Teams Handbook” is available on the National Strike Force website http://www.uscg.mil/hq/nsfweb/ and covers the capabilities of these teams and many others in more detail.

Clean Water Act (CWA)

General Overview Created in 1972, this is the principal federal statute protecting navigable waters and adjoining shorelines from pollution. Section 311 addresses pollution from oil discharges and hazardous substance releases.

Key Provisions • Discharging oil and hazardous material into the waters of the U.S. and adjoining shorelines is

PROHIBITED [CWA 311 (b)(3)(4)]. • The President shall direct all removal efforts in the case of a discharge that is a substantial threat to

public health and welfare [CWA 311 (c)(2)]. • All efforts by federal, state, and local government, and each owner and operator shall be in

accordance with the National Contingency Plan (NCP) [CWA 311 (c)(3)].

http://response.restoration.noaa.gov/

http://www.supsalv.org/

http://www.epa.gov/rpdweb00/rert/

http://uscg.mil/hq/npfc/index.htm


18

• The President is required to establish regulations, methods, and procedures for removal of oil and hazardous substances as part of the National Response System [CWA 311(j)(1)(A)].

• The President is authorized to issue regulations to prevent discharges of oil from vessels and facilities [CWA 311(j)(1)(C)].

• The President is authorized to establish Area Committees to prepare Area Contingency Plans [CWA 311(j)(4)].

Oil Pollution Act of 1990 (OPA90)

General Overview Created in response to the EXXON VALDEZ incident, the Oil Pollution Act of 1990 (33 U.S.C. 2701‐2761) amended the Clean Water Act and addressed the wide range of problems associated with preventing, responding to, and paying for oil pollution incidents in navigable waters of the United States . It created a comprehensive prevention, response, liability, and compensation regime to deal with vessel‐ and facility‐caused oil pollution to U.S. navigable waters. It also created the Oil Spill Liability Trust Fund.

Key Provisions OPA90 greatly increased federal oversight of maritime oil transportation, while providing greater environmental safeguards by:

• Setting new requirements for vessel construction and crew licensing and manning, • Mandating contingency planning, • Enhancing federal response capability, • Broadening enforcement authority, • Increasing penalties, • Creating new research and development programs, • Increasing potential liabilities; and, • Significantly broadening financial responsibility requirements.

Comprehensive Environmental Response Compensation and Liability Act (CERCLA)

General Overview CERCLA, also known as the Superfund Act, was enacted by Congress on December 11, 1980. This law created a tax on the chemical and petroleum industries and provided broad Federal authority to respond directly to releases or threatened releases of hazardous substances that may endanger public health or the environment.

Key Provisions • Established the federal government’s authority to designate certain substances as hazardous to the

environment and public health [CERCLA 102]. • Established the responsibilities of a vessel or facility in the event of a discharge [CERCLA 103]. • Established response authorities in the event of a discharge that poses a substantial threat to the

environment and public health [CERCLA 104]. • Established the National Contingency Plan as the guideline for response to hazardous substances,

pollutants, and contaminants [CERCLA 105]. • Established the federal government’s authority to respond beyond the actions of the State to

protect public health, welfare, or the environment [CERCLA 106].

http://www.access.gpo.gov/uscode/title33/chapter40_.html

19

• Established liability provisions for responsible parties [CERCLA 107].

The law authorizes two kinds of response actions:

• Short‐term removals, where actions may be taken to address releases or threatened releases requiring prompt response.

• Long‐term remedial response actions, that permanently and significantly reduce the dangers associated with releases or threats of releases of hazardous substances that are serious, but not immediately life threatening. These actions can be conducted only at sites listed on EPA's National Priorities List (NPL).

CERCLA also enabled the revision of the National Contingency Plan (NCP). The NCP provided the guidelines and procedures needed to respond to releases and threatened releases of hazardous substances, pollutants, or contaminants. The NCP also established the NPL.

CERCLA was amended by the Superfund Amendments and Reauthorization Act (SARA) on October 17, 1986. More about CERCLA: http://www.epa.gov/superfund/policy/cercla.htm

Superfund Amendment and Reauthorization Act (SARA)

General Overview Created in 1986, amending CERCLA; it raised the limit on removal costs to $2 million and time on removal actions to 1 year. It also authorized EPA to reimburse local governments for costs incurred in response to hazardous substance incidents and mandated that hazardous waste sites targeted for removal must comply with the Resource Conservation and Recovery Act (RCRA).

Key Provisions • Established requirements for public participation in Superfund response activities [SARA 117]. • Established the applicability of Superfund laws to the federal government [SARA 121]. • Required the Secretary of Labor to establish safety provisions for employees during hazardous waste

operations (e.g., HAZWOPER standards in 29 CFR a910.120) [SARA 126].

Executive Orders (EO)

EO 12580 • Delegated the responsibility vested in the President by CERCLA to various agencies • Established a National Response Team (NRT) for Superfund matters • Established the Administrator of the EPA as chairman of the NRT and a representative from the

Coast Guard as the vice‐chairman • Delegated authority to Coast Guard OSCs to issue administrative orders for releases and threatened

releases involving the coastal zone

• Designates DOD/DOE as OSC for releases originating from DOD/DOE facilities

• Assigns FEMA authority to conduct temporary and permanent evacuations

• Designates the Public Health Service responsibility for investigating complaints of illnesses attributable to hazardous substance releases

http://www.epa.gov/superfund/sites/npl/index.htm

http://www.epa.gov/superfund/sites/npl/index.htm

http://www.epa.gov/superfund/policy/sara.htm

http://www.epa.gov/superfund/policy/cercla.htm

20

EO 12777 • Amended Executive Order 12580 • Delegated the responsibility vested in the President by CWA/OPA to various agencies • Specified actions to be followed in the event of an accidental discharge or release of oil or a

hazardous substance

Resource Conservation and Recovery Act (RCRA) RCRA is our nation's primary law governing the disposal of solid and hazardous waste. Congress passed RCRA on October 21, 1976 to address the increasing problems the nation faced from our growing volume of municipal and industrial waste. RCRA, which amended the Solid Waste Disposal Act of 1965, set national goals for:

• Protecting human health and the environment from the potential hazards of waste disposal.

• Conserving energy and natural resources.

• Reducing the amount of waste generated.

• Ensuring that wastes are managed in an environmentally‐sound manner.

To achieve these goals, RCRA established three distinct, yet interrelated, programs:

• The solid waste program, under RCRA Subtitle D, encourages states to develop comprehensive plans to manage nonhazardous industrial solid waste and municipal solid waste, sets criteria for municipal solid waste landfills and other solid waste disposal facilities, and prohibits the open dumping of solid waste.

• The hazardous waste program, under RCRA Subtitle C, establishes a system for controlling hazardous waste from the time it is generated units its ultimate disposal – in effect, from "cradle to grave".

• The underground storage tank (UST) program, under RCRA Subtitle I, regulates underground storage tanks containing hazardous substances and petroleum products.

More about RCRA: http://www.epa.gov/osw/laws‐reg.htm

http://www.epa.gov/epaoswer/osw/non-haz.htm

http://www.epa.gov/epaoswer/osw/hazwaste.htm

http://www.epa.gov/swerust1/index.htm

http://www.epa.gov/swerust1/index.htm

http://www.epa.gov/osw/laws-reg.htm

21

Chapter 4: OnScene Coordinator Responsibilities

General Duties The FOSC directs response efforts and coordinates other efforts at the scene of a discharge or release in accordance with Area Contingency or other pertinent plans [300.120(a)/.135(a)], and FOSCs are authorized to take response measures deemed necessary to protect public health, welfare, and the environment [300.130(a)]. The FOSC is also responsible for ensuring persons designated to act on their behalf are properly trained and prepared to carry out the NCP.

Information Gathering The FOSC is required to collect pertinent facts about a discharge or release [300.135(c)], including:

• Source and cause of spill/release

• Identification of responsible parties

• Nature, amount, and location of discharged/released material

• Probable direction and time of travel of discharge or released material

• Potential for a “worse case discharge”

• Pathways to human and environmental exposure

• Potential impact on human health, welfare, safety, and the environment

• Potential impact on natural resources and property

• Priorities for protecting human health, welfare, and the environment

• Appropriate cost documentation

Recommendation: Field verification of initial information is critical since amounts of material spilled/discharged are often under or misreported. If a medium sized incident is indicated by the initial report, it is advisable to send a Pollution Investigator (PI) and an FOSC Representative (FOSCR) to the scene ‐ one to initiate the investigation and the other to initiate response actions with the responsible party. If the incident is very serious in nature (e.g., major marine casualty), then marine inspectors and/or marine casualty investigators should be dispatched immediately with the PI/FOSCR.

Notification Requirements Notification of an oil discharge or release of a hazardous substance must be reported immediately to the National Response Center (NRC) (800) 424‐8802 as per 33 CFR 153 and 40 CFR 302. In most cases, the responsible party or a third party makes the notification and the FOSC is notified by the NRC. If in doubt, verify that the NRC notification was made or have a watchstander make the report.

The OSC has obligations under the NCP to notify the following:

• Higher command/support agency as per organizational directives [300.135(f)]

• FEMA for potential major disaster situations [300.135(g)]

• Health and Human Services (HHS) for public health emergencies [300.135(h)]

• Natural Resource Trustees that may be impacted [300.135(j)]

• Appropriate public and private entities [300.135(n)]

Link to the NRC: http://www.nrc.uscg.mil/nrchp.html

http://www.nrc.uscg.mil/nrchp.html

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Coordination and Consultation One key function of the FOSC is to coordinate response efforts with and consult other appropriate federal, state, local, and private response organizations [300.135 (d)]. It is convenient that he NRF mandates the use of the Incident Command System (ICS) for incident management because using a unified command (UC) structure gives the FOSC, state, and local incident commanders and the responsible party a system to coordinate and direct the response as a team.

The FOSC (or unified command) shall ensure that consultation occurs with the following entities as per the NCP:

• Appropriate state and local officials as outlined in the Area Contingency Plan [300.180]. • The RRT and National Strike Force Coordination Center (NSFCC) [300.135(e)]. • National Resource Trustees [300.135(j)] • The Department of Interior (DOI) and Department of Commerce (DOC) when

endangered species or habitats are threatened [300.135(k)] Recommendation: Active engagement of the RRT is a response “best practice” especially for unusual, difficult‐to‐resolve, cross‐agency, or cross‐jurisdictional issues. It is best to keep them briefed “early and often” if there are issues that you anticipate their approval on (e.g., alternate technologies, dispersant use, etc.).

Site Safety and Health The safety of human life is paramount during all response efforts including search and rescue at the scene of a discharge/release as well as the safety of all response personnel [300.317]. The FOSC is primarily responsible for addressing worker health and safety at a response scene in accordance with 300.150 and 29 CFR 1910.120.

The very concise COMDTINST 6260.31A , Safety and Health Training for Emergency Response Operations, covers the OSHA requirements for all responders and should be read by all FOSCs and response personnel.

Note: Appendix B summarizes COMDTINST 6260.31A for Coast Guard responders; OSHA requirements (aka HAZWOPER) also apply to volunteers and anyone involved in actual clean‐up activities.

Recommendation: The FOSC should ensure that a Safety Officer is assigned promptly and that a Site Safety Plan is completed for the incident. The National Strike Force has personnel that can fill the Safety Officer role and/or monitor safety of responders in the field.

Public Information and Community Relations

Public Information FOSCs are required to keep the appropriate public and private parties informed [300.155(a)]. Timely press releases are pivotal in getting initial information about an incident to the public. Appointing a Information Officer and/or a Liaison Officer to handle public and media inquiries is essential on larger incidents If needed and desired by the unified command, a Joint Information Center can be established for longer, higher visibility incidents. All federal news releases or statements by participating agencies should be cleared through the FOSC [300.155(b)].

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Recommendation: An FOSC should prepare “risk communication” messages in advance for a variety of incidents that could occur in his or her Area of Responsibility (AOR) based on ACP worst‐case estimates in order to maintain a proactive public information posture during an incident. Call the Public Information Assist Team at anytime if you need to craft a message or need public affairs specialists for your incident: (252) 331‐6000.

Community Relations There are many strategies available to an FOSC to keep the community informed of ongoing operations: web pages, town meetings, press releases, fact sheets, etc. Now that Area Contingency Plans (ACPs) must address the use of volunteers on a response, the FOSC/UC must be prepared to deal with volunteer issues. ACPs should provide the FOSC with specific tasks/areas in which volunteers can be used, including: beach surveillance, logistical support, and wildlife treatment.

Reports, Documentation, and Cost Recovery

Reports As requested by the NRT/RRT, the FOSC shall submit a complete report on removal operations and actions being taken [300.165(a)]; these reports are usually only required for major incidents or high‐profile incidents but the RRT can request an FOSC Report for any incident. The FOSC must also submit a Situation Report – Pollution (SITREP – POL) to the respective RRT as developments occur and to higher authority in accordance with USCG District and Headquarters guidance.

Documentation and Cost Recovery The FOSC is required to record the situation and document it as it develops through all phases of the response, including actions taken, resources used/ordered, and problems encountered. ICS facilitates good documentation through standardized forms and processes. A Documentation Unit should be established for large, complex incidents to ensure all key decisions and copies of key documents (e.g., Incident Action Plans) are saved for follow‐on reporting and documentation. Formal USCG correspondence (e.g., COTP Orders, Admin Orders, CG‐2692) must also be maintained for the case file.

In addition to documenting operational decisions, FOSCs are responsible for ensuring cost documentation is maintained for actions taken under the CWA or CERCLA [300.315] and submitted to NPFC. Daily CG‐5136 forms, certified contractor invoices (if applicable), and a summary report are submitted to NPFC by the FOSC. The OSTLF or CERCLA fund ceiling is maintained and reported via the SITREP‐POL – obligations and expenditures must remain within the ceiling limit.

Recommendation: The FOSC should document key decisions in written form either in a case log or in memorandum to the responsible party – note all dates and times that key decisions are made and conveyed. If you are too busy to do this function, then appoint an assistant as a recorder to do it for you.

Maritime Transportation System Recovery Unit (MTSRU) The MTSRU is responsible for planning infrastructure recovery for Transportation Security Incidents (TSI) (see chapter 16 of the IMH) and other incidents that significantly impact the Marine Transportation System (MTS). The FOSC should activate the MTSRU if a significant impact to a waterway is indicated.

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The MTSRU will track and report on the status of the MTS, understand critical recovery pathways, recommend courses of action, and provide all MTS stakeholders with an avenue of input to the response organization.

The major responsibilities of the MTSRU are:

• Identify, track and report impacts to the MTS. • Coordinate and consult with MTS stakeholders. • Solicit periodic and standardized feedback from impacted industries/stakeholders. • Identify resources, agencies involved, and courses of action for the recovery of public

infrastructure such as ATON, communications systems, and federal channels. • Prioritize recovery operations (including ATON, dredging, salvage, cleanup, repair, etc), as

appropriate. • Monitor the economic consequences of recovery actions. • Develop traffic management plans. Identify the need for, and prepare any special advisories

or orders (i.e. Safety/Security Zone). • Assess the need for MTS relief measures outside the impacted area. Implement measures

(i.e. redirect cargos, establish alternate transportation modes) as necessary. Note: THE MTRSU can be requested from Area via the Coast Guard District.

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Chapter 5: Funding

Introduction The National Pollution Funds Center (NPFC) oversees and manages funding for FOSCs for oil spills and hazardous substance releases. Contact your regional manager during working hours for detailed guidance on fund use. After hours, contact the duty officer by calling (800) 759‐7243, PIN 2073906.

Link to the NPFC: http://www.uscg.mil/npfc/

Note: Consult the NPFC Finance Resource Management Field Guide (FFARM) or the NPFC User Reference Guide for detailed instructions on funds management and cost tracking requirements.

Oil Oil Spill Liability Trust Fund (OSLTF)

Access If you answer YES to both of these questions, then OSLTF funding applies:

1) Was there a discharge of oil, or a substantial threat of a discharge of oil (i) into navigable waters; (ii) onto adjoining shorelines; (iii) into the waters of the economic exclusive zone; or (iv) will it affect natural resources under exclusive management authority of the U. S.?

2) Are further actions necessary to ensure effective and immediate removal, mitigation or prevention of the discharge or substantial threat of a discharge?

Use NPFC’s on‐line Ceiling and Number Assignment Processing System (CANAPS) to obtain a Federal Project Number (FPN) and initial ceiling amount.

Limitations The following limitations apply to OSLTF use:

1) The pollutant must be oil as defined by 33 USC Section 2701(23); see Appendix A, comment section for oil, for additional guidance of the list of oils maintained by USCG Headquarters.

2) Removal funding comes from the $50 million Emergency Fund subset of the OSLTF. 3) A maximum of $500,000,000 per case is available to remediate natural resource damage

assessments. 4) A maximum of $1 billion is available to pay for certain costs and damages associated with oil

spills.

Note: LNG/LPG are not listed oils; therefore, the OSLTF cannot be used to respond to incidents involving these substances unless there is a threat from a listed oil (e.g., bunkers, diesel, etc.).

Hazardous Substance CERCLA (Superfund)

Access If you answer YES to these questions, then CERCLA funding applies:

http://www.uscg.mil/npfc/

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1) Has a hazardous substance been released (or is there a substantial threat it will be released)?

2) Does the situation present an imminent and substantial threat to public health or welfare? 3) Is the responsible party failing to take appropriate action, or is it necessary to monitor its

actions?

Use CANAPS to obtain a CERCLA Project Number (CPN) and initial ceiling amount.

Limitations The following limitations apply to Superfund use:

1) The release or substantial threat of a release of a hazardous substance, pollutant, or contaminant must impact the environment. “Environment” is defined in CERCLA as waters of the U.S., other surface waters, ground water, drinking water supply, land surface or sub‐surface, or ambient air.

2) Removal funding is limited to no more than $2,000,000 or 12 months duration per incident. EPA may grant waivers to this requirement.

3) FOSCs may not obligate more than $250,000 for an incident without an approved Action memorandum from NPFC.

4) There is no provision for state access. 5) There is no provision for funding pre‐assessment phase activities for NRDA. 6) There is no provision for claims by third parties. 7) The substance cannot be an oil as defined by 33 USC Section 2701(23).

Note: LNG/LPG are not hazardous substances under CERCLA; therefore, the Superfund cannot be used to respond to incidents involving these substances.

Note: CERCLA shall be used if there is a hazardous substance mixed with an OPA oil.

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Chapter 6: Oil Spill Response – Management and Operations

Incident Management The NRF establishes the National Incident Management System (NIMS) for managing incidents including response to oil spills and hazardous substance releases. Establishing an effective response management structure early and using the NIMS Incident Command System (ICS) planning and operational processes is pivotal to a unified and effective response. For more information on ICS and ICS forms: http://homeport.uscg.mil/mycg/portal/ep/home.do

Phases of Response The NCP delineates four specific phases of response for Oil Spill operations which may run sequentially or concurrently depending on the magnitude and complexity of the incident. In addition to running the incident, the FOSC also has significant responsibilities to keep the Coast Guard chain‐of‐command informed and to coordinate efforts with other agencies and third parties. The final aspect that the FOSC must manage is public affairs; this encompasses outreach to public officials, the news media, and the public. The charts outlined below attempt to capture the key events or activities that typically occur in each Phase for many aspects a Coast Guard FOSC will face during a medium or major spill.

http://homeport.uscg.mil/mycg/portal/ep/home.do

Phase I – Discovery or Notification Phase 1: Discovery or Notification

FOSC Duties Internal USCG Coordination External Coordination: Stakeholder Public

Receive report from spiller or third part or NRC (ensure NRC is notified) [300.300(b)]

Initiate Critical Incident Communication (CIC) Protocol (if applicable)

Notify other agencies and stakeholders as per the NCP, ACP or local agreement [300.300 (d)]

Be prepared to issue public safety advisories

Evaluate actions needed based on preliminary information and District/unit protocols

Recall/notify unit personnel

Proceed with response as per the Area, Facility or Vessel Contingency/Response Plan

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Phase II – Preliminary Assessment and Initiation of Action Phase 2: Preliminary Assessment

FOSC Duties Internal USCG Coordination External Coordination: Stakeholder Public

Initiate a prompt preliminary assessment [300.305(a)

Ensure follow‐up communications are made up the chain of command (e.g., CIC)

Coordinate field verification with all involved parties

Be prepared to field media/public inquiries

Initiate casualty and/or pollution investigation (if applicable)

Augment command center with Incident Management Team (IMT) or unit personnel to facilitate information flow

Coordinate field verification with state and local responders


Evaluate magnitude, severity, threat to public/environment; identify responsible party [300.305(b)

Ensure initial Incident Commander (IC) documents initial actions on an ICS 201

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Phase 2: Initiation of Action

FOSC Duties Internal USCG Coordination External Coordination Stakeholder Public

Determine if Responsible Party (RP) is taking appropriate effective and immediate actions [300.305(d)

Ensure follow‐up communications are made up the chain of command (e.g., CIC)

Request NOAA SSC assistance Be prepared to field media/public inquiries

Issue RP a Notice of Federal Interest (NOFI)

Note: If RP is not taking effective actions, issue an Admin Order and Notice of Federal Assumption (NOFA)

Recall additional unit personnel based on WQSB for large incident

Open the OSLTF (see Chapter 5 for details)

Ensure state and local agencies with jurisdiction are part of the response organization


Establish an initial response organization with the RP and identify initial objectives and a command post location

Request Strike Force, PIAT, DRAT, SERT or other special assistance as needed

Ensure that natural resource trustees are promptly notified [300.305(e)

Issue initial Risk Communication message to the public

Ensure defensive actions are taken as soon as possible to prevent, minimize & mitigate threats (e.g., control the source, use of chemical IAW Subpart J) [300.310(a)]

Establish reporting intervals/battle rhythm for verbal and written (e.g., SITREP‐POL) reports

Ensure applicable industry and Area Committee members are notified / requested to support the response effort

Initiate Joint Information Center (JIC) set‐up, if needed

Request NPFC to issue a Notice of Designation (NOD) to the RP if third party claims are likely

Notify RRT if event is major or high‐profile

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Phase III – Containment, Countermeasures, Cleanup, and Disposal Phase 3: Containment, Countermeasures, Clean‐up & Disposal

FOSC Duties Internal Coordination External Coordination Stakeholder Public

Ensure incident objectives focus on recovering oil and mitigating its effects [300.30(b)] IAW with ACP /RRT / NRT guidelines

Maintain reporting intervals/battle rhythm for verbal and written (e.g., SITREP‐POL) reports

Establish method of regular communication with key stakeholders (e.g., Liaison Officer, webpage, etc.)

Issue press releases based on UC needs

Transfer command from initial IC to FOSC / Unified Command (UC) (use 201 as basis of brief) & update incident objectives based on initial actions

Anticipate VIP visits from District and higher

Determine criteria for “How Clean is Clean”

Continue to field public/media inquiries, as needed

Establish operational period and begin Incident Action Plan planning cycle to move incident from reactive phase to proactive phase

Continue to issue public advisories, as needed

Ensure oil and contaminated material are disposed of IAW regulations [300.310(c)]

Be prepared to handle public VIP visits/requests for information

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Phase IV – Documentation and Cost Recovery Phase 4: Documentation and Cost Recovery

FOSC Duties Internal Coordination External Coordination Stakeholder Public

Ensure all aspects of the response are documented (e.g., IAPs, SITREPs, MISLE, key decisions, etc)

Close out verbal and written reports with “final” reports

Ensure documentation is submitted from agencies using PRFAs

Comply with FOIA requests

Ensure scientific documentation is collected for understanding research and development on improved response methods [300.315(b)

Submit cost documentation for USCG costs (e.g., 5136 series) to NPFC [300.315(a)]

Submit OSC report to the RRT/NRT IAW the NCP [300.315(c)]

Collate and submit MTSRU findings

Complete casualty and pollution investigations

Special Classifications / Considerations

Maximum Potential Spill FOSCs should plan and execute their initial response actions based on the entire cargo/fuel capacity of the damaged tank(s), or in cases where the entire ship is at risk, as in a grounding, the total capacity on board. FOSCs should be particularly aware of the difficulty in detecting oil in conditions of fog, darkness, or restricted visibility, and should incorporate low visibility response considerations into their ACP. From the inception of a response, and throughout its course, the FOSC/unified command must carefully document any necessary assumptions and ensure proper resources have been assigned. It is better to overestimate and mobilize response resources early. FOSCs are strongly encouraged to request the National Strike Force, Public Information Assist Teams, and any other special teams as early as possible in any cases they might be needed [ALCOAST 541/07].

Worst Case Discharge A worst case discharge is a discharge in adverse weather conditions of the entire cargo, and for offshore facilities, the largest foreseeable discharge in adverse conditions [300.5]. If an investigation determines that a discharge is a worst case discharge, the FOSC shall:

• Notify the NSFCC • Require the implementation of the worst case portion of the tank vessel or facility response plan • Implement the worst case portion of the ACP • Take additional response actions as deemed appropriate 300.324 (a) –

Under the direction of the FOSC, the NSFCC shall coordinate use of private and public personnel/equipment, including Strike Teams, to respond to a worst case discharge [300.324 (b)].

Spills of National Significance (SONS) SONS is a spill that due to its severity, size, location, actual or potential impact on the public health and welfare or the environment, or the necessary response efforts are so complex that it requires extraordinary coordination to contain or clean up the discharge [300.5]. A discharge may be classified as a SONS by either:

Administrator of the EPA for the inland zone Commandant of the Coast Guard for the coastal zone

Use of Dispersants and other Alternate Response Technologies (ART) The NCP addresses the use of Dispersants and Alternate Response Technologies (e.g., burning, other chemicals, etc.) as follows:

• Approved preauthorization plans for the use of dispersants and other chemicals shall be included in RCPs and ACPs [300.910 (a)]

FOSCs may authorize the use of these products without obtaining specific concurrence – consult your ACP for guidance!

• For spill situations not addressed in the preauthorization plans, the OSC may authorize the use of dispersants and other chemicals [300.910 (b)], provided:

FOSCs gain concurrence from the EPA representative to the RRT

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The products are listed in the NCP Product Schedule (Appendix J) • The FOSC, with the concurrence of the EPA representative to the RRT, may authorize the

use of burning agents [300.910 (c)] • The FOSC may authorize the use of products NOT listed in the NCP Product Schedule,

without concurrence from the EPA RRT representative, provided the FOSC [300.910 (d) ]:

Believes the use of the product is necessary to prevent or reduce a hazard to human life

Informs the EPA RRT representative as soon as possible

Special Monitoring of Applied Response Technologies (SMART) SMART is a program with a guidance document for FOSCs developed by the U. S. Coast Guard, the National Oceanic and Atmospheric Administration, Center for Disease Control and Prevention, and the Minerals Management Service to monitor response technologies during oil spills and hazardous materials releases. SMART establishes a monitoring system with defined protocols for rapid collection and reporting or real‐time, scientifically based information to assist the Unified Command with decision‐making during in‐situ burning or dispersant operations.

Get smart on SMART: http://response.restoration.noaa.gov/smart

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http://response.restoration.noaa.gov/smart

Chapter 7: Hazardous Substance Response

Introduction FOSCs and response personnel must understand CERCLA and the Coast Guard’s role in removal actions under the NCP and EO 12580. COMDINST M16465.29 (series) is a must read for all FOSCs and response personnel. Additionally, FOSCs and response personnel should understand the definitions “environment”, “facility”, “hazardous substance”, “release”, “removal”, “reportable quantity”, and “response” and read sections 101 through 111 of the Act with particular attention paid to sections 104(a), 104(b), 104(c)(1), 106(a), 106(b), 107(b), and 107(c)(3). It is also extremely helpful to understand Title 40 Code of Federal Regulations Part 261.

Note: COMDTINST M16465.29 is in the final stages of being updated (most recent version is dated 25 May 1983); EO 12316 referenced in the current version is superceded by EO 12580 referenced in this guide.

Types of Response CERLCA includes two types of response: removal and remedial actions.

Removal Removal actions include all response actions permitted under section 311 of the FWPCA plus certain additional actions. A “removal” is an emergency response to mitigate an imminent or substantial threat to the environment or public health/welfare from a hazardous substance or pollutant or contaminant. The term “imminent or substantial” was intentionally left vague to give broad authority to the FOSC to act. Chapter 4.B of COMDTINST M16465.29 states, “an OSC need not determine with certainty that a hazardous substance has been released before initiating removal measures under the authority of the Act. In drafting [the Act], Congress intended , as they did for operations, that the federal government act promptly to control releases and, in cases where the identification of the substance is not readily apparent, respond in favor of the environment and the public health and welfare. Should a response action be initiated, it should be followed with the necessary analyses, tests, or surveys to determine if the material could be classified as a hazardous substance or pollutant or contaminant.

Note: The CERCLA Fund can be accessed by the FOSC for a release or substantial threat. If in doubt, open the Fund.

Remediation Remedial actions under CERLCA are response operations that are relatively costly and lengthy, but not urgent in nature. Leaving the contaminants in the environment will cause harm to people or the environment, but the threat is not imminent or substantial to warrant an immediate removal. Typically, the Coast Guard does not conduct remedial actions. This responsibility has been delegated to the Environmental Protection Agency (EPA).

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Authority to Act

OSC Authority Under CERCLA, OSCs (FOSCs) have the following authority:

• To remove or arrange for the removal of releases and threatened releases of a) hazardous substances, b) pollutants or contaminants which may present an imminent and substantial endangerment to the public health or welfare.

• To issue orders to protect the public health and welfare and the environment.

• To enter establishments or other places where hazardous substances are or have been generated, stored, treated, disposed of, or transported from to inspect and obtain records, reports, samples, and information in support of response operations.

Coast Guard / EPA Relationship CERCLA is often perceived as an EPA law; however, the Coast Guard has major responsibility and authority for protecting the environment and the public in the coastal zone. Specifically, the Coast Guard retains the following:

• All CERCLA authority for releases and threats of releases originating from vessels

• Response to releases and threats of releases originating from facilities, other than hazardous waste management facilities, when such releases require “immediate removal” action. The EPA is responsible for conducting a response when the preliminary assessment indicates no need for immediate removal actions, or when the immediate removal is completed and the remaining cleanup involves planned removal or remedial action.

• Emergency response authority for releases and threats of releases originating from hazardous waste management facilities if ‐ 1) immediate action is required pending arrival of an EPA OSC, and 2) unless otherwise agreed upon by the EPA and Coast Guard.

Coast Guard FOSCs should establish good working relationships with their OSC counterparts in the EPA via the Regional Response Team (RRT) process.

Response under CERCLA

Comparison of CERCLA to Section 311 of FWPCA Similarities The response provisions of CERCLA closely parallel those in section 311 of the FWPCA. Both statutes require notification by the responsible party, authorize a federal response, use the NCP as the blueprint for the response, create a special fund (e.g., OSLTF, SUPERFUND) to support government response costs, and establish liability, subject to certain defenses, for repayment of government costs by a third party.

Comparison of CERCLA to Section 311 of FWPCA – Differences CERCLA provides no authority for response to releases of oils; however, it adopts hundreds of substances listed or characterized as hazardous under four other environmental statutes and creates a broad generic category – “pollutants or contaminants” – to deal with hazardous substances not formally designated as hazardous.

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The FWPCA (as amended) permits response only to discharges which threaten certain surface water (and adjoining shorelines). CERCLA response encompasses all environmental media – air, land, water, groundwater, and all surface waters.

Phases of Response As per the NCP, the phases of response under CERCLA are as follows:

Discovery or Notification Any person in charge of a facility or vessel shall report releases to the NRC [300.405 (b)], and upon receipt of notification of a release from the NRC, the OSC shall notify the Governor, or designee, of the state affected [300.405 (e)]. If radioactive substances are present in the release, the EPA Radiological Response Coordinator shall be notified [300.405 (f)(3)].

Removal Site Evaluations A removal site evaluation shall be undertaken by the lead agency as soon as possible [300.410 (b)]. This is similar to conducting an initial assessment and initiation of action for an oil spill. A removal preliminary assessment may include:

• Identification of the source and nature of the threat • Evaluation of the magnitude of the threat • Evaluation of whether a removal is necessary

A site inspection may be performed if more information is needed [300.410 (d)]. The OSC shall determine whether a release governed by CWA section 311 (c)(1) has occurred, and the OSC shall determine whether the release poses a substantial threat to health and public welfare [300.410 (e)]. A removal site evaluation shall be terminated when the OSC determines:

• There is no release • The source is neither a vessel nor a facility as defined in 300.5 of the NCP • The release does not involve a hazardous substance, pollutant, or contaminant that may

present an imminent danger to public health and welfare • The amount or quantity does not warrant a federal response • The responsible party is providing appropriate response • The removal site evaluation is completed

The results of the removal site evaluation shall be documented [300.410 (g)], and the OSC shall ensure that the natural resource trustees are promptly notified and coordinate all response activities with the trustees [300.410 (h)].

Removal Actions The lead agency shall review the removal site evaluation to determine if removal action is appropriate, and when the responsible parties are known, it shall be determined whether they can and will perform the necessary removal actions promptly [300.415 (a) & 300.415 (a)(2)]. At any release that poses a substantial threat to public health and welfare, the lead agency may take all appropriate actions to prevent or mitigate a release. In determining appropriate removal actions, the following factors shall be considered [300.415 (b) & 300.415 (b)(2)]:

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• Actual or potential exposure to human populations, animals, or the food chain

• Actual or potential contamination of drinking water supplies or sensitive ecosystems

• Nearby hazardous substance containers that may pose a threat of release

• Weather conditions that may affect hazardous substances

• High levels of hazardous substances in the soil

In carrying out a response to a release, the OSC may:

• Remove or arrange for the removal of a release

• Direct and monitor all federal, state, and private actions

• Remove or destroy a vessel releasing a hazardous substance

If the OSC determines that a release poses a substantial threat to public health and welfare, the OSC shall direct all federal, state, or private actions to remove the hazardous substances [300.415 (c)(2)], and if a release poses a substantial threat to public health and welfare, the OSC shall:

• Assess opportunities to use special teams and other assistance

• Request immediate activation of the RRT

• Take whatever additional actions are deemed necessary The following actions are appropriate for removal actions:

• Security and site control

• Drainage controls

• Stabilization of berms, dikes, and impoundments

• Capping of contaminated soils or sludges

• Using chemicals to retard the spread of the release

• Excavation of highly contaminated soil

• Removal of bulk containers with hazardous substances

• Disposal procedures for hazardous substances

• Provisions for alternate water supplies OSCs conducting removal actions shall submit reports to the RRT [300.415 (m)].

Community Relations During Removal Actions OSCs and community relations personnel should ensure that all appropriate public and private interests are kept informed and that their concerns are considered throughout a response [300.155 (a)].

• A Joint Information Center (JIC) should be established, as appropriate, to coordinate public affairs/community relations resources

A spokesperson shall be designated by the lead agency during all CERCLA removal cases [300.415 (n)]. This spokesperson shall:

• Inform the community of actions taken

• Respond to inquiries

• Provide information regarding the release

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• Notify, at a minimum, immediately affected citizens, state, and local officials, and civil defense and emergency management agencies

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Chapter 8: Salvage Operations

General The purpose of this chapter is not to provide a detailed guide for salvage operations or to substitute for official guidance on marine casualties (e.g., Marine Safety Manual), but to inform the FOSC of the various issues that may require decisions or consideration during a response. Marine salvage, emergency lightering, diving, and firefighting are very specialized professions that require special consideration and qualified companies/individuals to perform in a safe and effective manner. Under the NCP, Navy ‐ Supervisor of Salvage and National Strike Force Strike Teams provide the FOSC with technical expertise and field oversight of commercial salvage operations. The USCG Marine Safety Center’s (MSC) Salvage Engineering and Response Team (SERT) provides the FOSC with naval architects who can calculate and verify stability data and assist with the approval of salvage, lightering, and tow plans during an incident, either on‐site or remotely from the MSC.

SERT is comprised of 8‐10 staff engineers who are on call 24 hours a day, 7 days a week to provide immediate salvage engineering support to the Coast Guard Captains of the Port (COTP) and FOSCs in response to a variety of vessel casualties. Specifically, SERT can assist the COTP and FOSC manage and minimize the risk to people, the environment, and property when responding to vessels that have experienced a grounding, allision, collision, capsizing, or structural damage. SERT provides this assistance by performing numerous technical evaluations including: assessment and analysis of intact and damaged stability, hull stress and strength, grounding and freeing forces, prediction of oil/hazardous substance outflow, and expertise on passenger vessel construction, fire protection, and safety.

SERT can be contacted as follows:

Salvage Team Duty Officer, cell phone: (202) 327‐3985 Duty e‐mail: [email protected] Salvage Team Leader, cell phone: (202) 327‐3987 For all non‐emergent situations contact: Salvage Assistant Team Leader cell phone: (202) 327‐3986

On‐line SERT Rapid Salvage Survey form: http://homeport.uscg.mil/mycg/portal/ep/contentView.do?order=asc&contentOID=83082&contentId=83082&contentType=EDITORIAL&BV_SessionID=@@@@0814874799.1211066187@@@@&BV_EngineID=cccfadedmlfiggmcfjgcfgfdffhdghm.0 (click on the .pdf file in upper right hand corner)

Casualty Assessment and Salvage Survey One of the first steps that must be taken during an incident involving a damaged vessel is to conduct a casualty assessment and survey. The American Salvage Association recommends that the survey incorporate the following:

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http://homeport.uscg.mil/mycg/portal/ep/contentView.do?order=asc&contentOID=83082&contentId=83082&contentType=EDITORIAL&BV_SessionID=@@@@0814874799.1211066187@@@@&BV_EngineID=cccfadedmlfiggmcfjgcfgfdffhdghm.0



• Vessel survey (see U.S. Navy Salvor’s Handbook checklists or SERT’s Rapid Salvage Survey) o Condition of the vessel just prior to the casualty o Condition of vessel post‐casualty

• Environmental conditions (e.g., weather, bottom type, sea state, tides/currents, access, etc.)

• Available resources (capability, location, ETA, etc.)

Typically, the responsibility for providing the survey is the vessel owner’s, but the FOSC/Officer in Charge of Marine Inspection (OCMI) should have personnel on‐scene verifying the information if conditions permit. While the vessel’s Master, Chief Mate, and Chief Engineer are critical to vessel information/operation during a casualty assessment, the vessel’s company should hire a marine salvor to conduct a complete survey. The salvage company should be reputable and provide a Salvage Master and Salvage Engineer. The FOSC should require a written survey as soon as possible after the incident and before anyone attempts to change the condition of the vessel.

Salvage Plan Once the assessment and survey are completed, the vessel’s owners should submit a written Salvage Plan to the FOSC/OCMI (or Unified Command) for approval. The plan must also address towing requirements and final disposition (e.g., location, route, etc.) of the vessel. If the vessel is transiting to another or through another COTP zone, then the plan should be vetted with all interested parties prior to approval. The FOSC/OCMI may also want to require a risk assessment/safety plan for the salvage operations prior to commencing operations. The FOSC should thoroughly review the salvage plan and have SERT verify calculations and technical aspects carefully before granting approval to proceed.

If diving operations are required by the salvage plan, then ensure the company contracted to conduct the diving follows required safety regulations. If the casualty is to a U.S. vessel that has a Certificate of Inspection (COI), then commercial diving regulations apply (46 Code of Federal Regulations, Part 197, Subpart B). Check the regulations to verify applicability: http://www.access.gpo.gov/nara/cfr/waisidx_98/46cfr197_98.html.

OSHA standards may also apply: http://www.osha.gov/SLTC/commercialdiving/standards.html.

Finally, variable on‐scene conditions may require changes to the salvage plan. The FOSC/Unified Command should communicate to the vessel owner’s representative the thresholds that require notification of the Unified Command and/or re‐approval of the plan.

41

http://www.access.gpo.gov/nara/cfr/waisidx_98/46cfr197_98.html

http://www.osha.gov/SLTC/commercialdiving/standards.html

42

Chapter 9: Planning and Preparedness

NCP Planning and Coordination Structure There are three levels of contingency planning under the NCP:

• National • Regional • Area

FOSCs are required to organize and direct Area Committees for the following: • Preparing an Area Contingency Plan • Working with appropriate federal, state, and local officials to enhance contingency

planning and joint response • Working with appropriate federal, state, and local officials to expedite decisions for the

use of dispersants and other chemicals

Area Contingency Plans Area Contingency Plans are required to contain the following:

• Address the requirements to remove a worst case discharge • Describe the area covered by the plan • Describe the responsibilities of owners/operators in removing a discharge • List equipment to ensure the effective removal of a discharge • Include procedures for the use of dispersants • Detail how the plan is integrated into other response plans • Address the use of volunteers • Contain a Fish and Wildlife and Sensitive Environmental Plan annex

Spill Response Exercises The FOSC is required to conduct drills periodically of removal capabilities without prior notice in areas where ACPs are required and under relevant tank vessel and facility response plans.

Appendix A: Quick Reference Guide for Environmental Response Term Lead Agency Plan Law Authority Reportable

Quantity (RQ) Fund Comments

Hazardous Substance (defined in 40 CFR 300.5)

USCG –Coastal EPA – Inland DOD & DOE are lead agency for releases from their facilities & vessels

National Contingency Plan (NCP)

Comprehensive Environmental Response and Compensation Liability Act (CERCLA)

40 CFR Part 300 and 33 CFR 153

Listed in 40 CFR Part 302

CERCLA (also known as the Superfund)

The proper term to use with Hazardous Substance incidents is “release.” Hazardous Wastes are considered Hazardous Substances if they are “released” to the environment and are included in the list of RQs in 40 CFR 302. If in doubt as to who has lead, refer to 40 CFR Part 300.120.

Hazardous Waste

EPA NCP Resource Conservation and Recovery Act (RCRA)

40 CFR 260‐281

Listed in 40 CFR Part 302

CERCLA Hazardous Wastes are considered Hazardous Substances if they are “released” to the environment.

Oil (defined in 40 CFR 300.5)

USCG –Coastal EPA – Inland

NCP and Area Contingency Plan (ACP)

Clean Water Act as amended by the Oil Pollution Act of 1990

40 CFR Part 300 and 33 CFR 153

Sheen Oil Spill Liability Trust Fund (OSLTF)

The proper term to use with an Oil Spill is “discharge.” USCG is lead for all discharges in the coastal zone, including discharges from facilities and vessels under the jurisdiction of another federal agency. If in doubt whether the oil discharged is an OPA oil, a list of petroleum oils is maintained by CG HQ

Hazardous Material*

DOT Note: USCG enforces DOT regulations for Hazardous Materials transported by water

N/A 49 USC 5103 49 CFR 171‐176

Appendix A of 49 CFR 172.101

N/A – unless CERCLA or OSLTF criteria are met

By definition and due to their hazardous characteristics, many Hazardous Substances and Wastes and Oils are also Hazardous Materials for transportation and the appropriate plan and/or fund can be used to initiate a response to clean up the discharge or release. However, not all Hazardous Materials are Hazardous Substances, Wastes, or Oils (e.g., natural gas and natural gas derivatives).

43

44

Appendix B: Site Safety Requirements under OSHA HAZWOPER Training Levels Associated with USCG Units and Operations for Emergency Response

(taken from Enclosure (1) of COMDTINST 6260.31A and modified slightly)

HAZWOPER 1910.120

Worker Category Worker Description Training Requirements Examples of USCG Units or personnel

(q)(4) Skilled support personnel Persons skilled in the operation of specialized equipment or support processes

Site Safety Briefing on Topics (55‐59)

National Pollutions Fund Center

(q)(5) Specialist employees Persons who provide technical advice on hazardous materials or processes

Site Safety Briefing on Topics (55‐59) AND Sufficient Training

Marine Safety CenterNational Strike Force

(q)(6)(i) First Responder Awareness Persons who witness a release or potential release and report it

Sufficient training and/or experience AND competencies (31‐36)

All Coast Guard Operational Units

(ii) First Responder Operations Persons who respond to releases or potential releases, but respond defensively

8 hours AND competencies (25‐30)

Station & ANT boat crewsSector, District, Area command centers Cutters (deploying VOSS/SORS) Sector field responders

(iii)&(iv) Hazardous Materials Technician/Specialist

Persons directly acting to contain, control, and stop a release of hazardous materials

24 hours AND competencies (7‐15 /16‐24)

National Strike Force

(v) On‐Scene Incident Commander

Persons who assume control beyond first responder awareness level

24 hours AND competencies (1‐6)

National Strike ForceSector field responders

Appendix C: FOSC References

Legal/Policy • National Response Framework: http://www.fema.gov/pdf/emergency/nrf/nrf‐overview.pdf

Emergency Support Functions (ESF) that the Coast Guard could be requested to support:

o ESF 1 – Transportation o ESF 3 – Public Works and Engineering o ESF 5 – Emergency Management o ESF 9 – Search and Rescue o ESF 10 – Oil and hazardous Material Response o ESF 13 – Public Safety and Security

• Title 33 U.S. Code § 407, Refuse Act

• Title 33 U.S. Code § 1251‐1387, Federal Water Pollution Control Act (FWPCA), as amended

• Title 33 U.S. Code § 2701‐2761, Oil Pollution Act of 1990

• Title 42 U.S. Code § 9601‐9675, Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), as amended

• Title 42 U.S. Code § 1801‐1812, Resource Conservation and Recovery Act (RCRA) of 1976

• Title 33 Code of Federal Regulations, Parts 2, 6, 88, 130, 135, 153, 154, 156, and 160

• Title 40 Code of Federal Regulations, Parts 260‐265, 300, 300 Appendices, 302, 310, and 355

• Title 49 Code of Federal Regulations, Parts 172.101 Appendix, 173, 172.6 & 172.7

• Title 14 Code of Federal Regulations, Part 91 (Federal Aviation Administration)

• The International Convention for Pollution from Ships, 1973, as modified by the Protocol of 1978 (MARPOL 73/78)

• ALCOAST 541/07 Coast Guard Environmental Response Doctrine

• U.S. Coast Guard Marine Safety Manuals, COMDTINST M16000 (series)

• U.S. Coast Guard Alignment with the National Incident Management System and National Response Plan, COMDTINST 16000.27 (series)

• U.S. Coast Guard Financial Resource Management Manual, COMDTINST M7100.3C (series)

• CERCLA Response Authorities and Associated Coast Guard Policies, COMDTINST M16465.29 (series)

Response • Unit’s Area Contingency Plan

• U.S. Coast Guard Incident Management Handbook, COMDTPUB P3120.17A http://www.uscg.mil/hq/nsfweb/documents/FinalIMH18AUG2006.pdf

• U.S. Coast Guard Federal On Scene Coordinator (FOSC) Finance and Resource Management Guide (FFARM)

45

http://www.fema.gov/pdf/emergency/nrf/nrf-overview.pdf

http://www.uscg.mil/hq/nsfweb/documents/FinalIMH18AUG2006.pdf

• National Oceanic and Atmospheric Administration’s Office of Response and Restoration: http://response.restoration.noaa.gov/index.php

o Job Aids for Spill Response: An FOSC’s Guide to NOAA Scientific Support Open Water Oil Identification Dispersant Application Observer Shoreline Assessment Trajectory Analysis Handbook Special Monitoring of Applied Response Technologies

o Environmental Sensitivity Indices o Coast Guard ICS Forms o GNOME o CAMEO/ALOHA

• Response to Marine Oil Spills, International Tanker Owners Pollution Federation

• The World Catalog of Oil Spill Response Products

Safety • Safety & Health Training for Emergency Response Operations, COMDTINST 6260.31A

• Title 29 Code of Federal Regulations, Parts 1910.120

• Four Agency Guide (NIOSH/OSHA/USCG/EPA) – Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities

• American Conference of Governmental Industrial Hygienists (ACGIH), Threshold Limit Values for Chemical Substances

• American Conference of Governmental Industrial Hygienists (ACGIH), Threshold Limit Values and Biological Exposure Indices

• Department of Transportation (DOT) “Emergency Response Guidebook”

• National Institute for Occupational Safety and Health (NIOSH) Pocket Guide to Chemical Hazards

• U.S. Coast Guard Chemical Hazards Response Information System (CHRIS), COMTDINST M16465.12C

46

http://response.restoration.noaa.gov/index.php

Salvage • Title 46 Code of Federal Regulations, Part 197

• U.S. Navy Salvage Manuals, Volumes 1‐6

• U.S. Navy Towing Manual, Revision 3

• U.S. Navy Salvage Engineer’s Handbook, Volume 1 Change 1

• U.S. Navy Salvor’s Handbook

• Ship to Ship Transfer Guide (petroleum) – Second Edition – International Chamber of Shipping / Oil Companies International Marine Forum

• International Safety Guide for Oil Tankers and Terminals (ISGOTT) – Fourth Edition

47

Appendix D: EPA Regions

48

Appendix E: Coast Guard Districts

49

Appendix F: Coast Guard Sectors

50

Emergency Contact Information

Marine Safety Center ‐ SERT Duty Officer (cell phone) 1‐202‐327‐3985

National Pollution Funds Center (NPFC) 1‐800‐759‐7243, PIN 2073906

National Response Center (NRC) 1‐800‐424‐8802

Note: The EPA Emergency Response Team (ERT) & Radiological Emergency Response Team (RERT) can be reached through the NRC

National Strike Force (NSF)

Coordination Center (NSFCC) 1‐252‐331‐6000

Public Information Assist Team (PIAT) 1‐252‐331‐6000

Atlantic Strike Team (AST) 1‐609‐724‐0008

Gulf Strike Team (GST) 1‐251‐441‐6601

Pacific Strike Team (PST) 1‐415‐833‐3311

Navy Supervisor of Salvage (NAVSEA Duty Office) 1‐202‐781‐3889

NOAA Scientific Support Coordinators

District 1 1‐617‐223‐8016

District 5 (North) 1‐206‐849‐9941

District 5 (South) 1‐732‐371‐1005

District 7 1‐206‐849‐9923

District 8 1‐206‐849‐9928

District 9 1‐206‐849‐9918

District 11 1‐206‐321‐3320

District 13/14 1‐206‐849‐9926

District 17 1‐206‐440‐8109

Emergency Response Division 24/7 Number 1‐206‐526‐4911

51

9792 Facility Needs Assessment Worksheet (example)

9793 Delaware Elected Officials

Senate Majority LeaderSenator Harris B. McDowell III (D)

WilmingtonNorth

LegislativeDistrict: 1

Legislative Hall Office Outside OfficeP.O. Box 1401 Dover, DE 19903302-744-4147

Carvel State OfficeBuilding820 N. French St. Wilmington, DE 19801302-577-8744


Senator Margaret Rose Henry (D)Wilmington East





Senator Catherine A. Cloutier (R)Heatherbrooke




Email:[email protected]

Senator Dorinda A. "Dori" Connor (R)Penn Acres





Senator James T. Vaughn (D)Clayton



Senate Minority LeaderSenator John C. Still III (R)

Dover NorthLegislativeDistrict: 17



9794 New Jersey Elected Officials

NEW JERSEY (Population 2000 8,414,350)

FEDERAL SENATORS

Bob Menendez, Democrat, of Hoboken, NJ; born on January 1, 1954, After being appointed by New Jersey Governor Jon Corzine, Bob was Sworn in to the Senate on January 18, 2006. In November of that year, New Jerseyans elected Bob to serve a full six-year term as United States Senator. He currently serves on the Senate Committees on Banking, Housing and Urban Affairs; Energy and Natural Resources; Budget; and Foreign Relations. Bob is also the Chairman of the Subcommittee on International Development and Foreign Assistance, Economic Affairs, and International Environmental Protection He received his B.A. from St.Peter’s College in Jersey City and his law degree from Rutgers University.

Contact Information:http://menendez.senate.gov

317 Hart Senate Office Building, Washington, DC 20510 (202) 224-4744 FAX: 228-2197

1 Gateway Center, 11th Floor, Newark, NJ 07102......... (973) 645-3030 208 Whitehorse Pike, Suite 18, Barrington, NJ 08007-1322 (856) 757-5353

FRANK LAUTENBERG, Democrat, of Cliffside Park, NJ; born in Paterson, NJ, on January 23, 1924; education: Nutley High School, Nutley, NJ, 1941; B.S., Economics, Columbia University School of Business, New York, NY, 1949; U.S. Army Signal Corps, 1942-46; data processing firm founder, and CEO, 1952-82; commissioner, Port Authority of New York and New Jersey, 1978-82; commissioner, New Jersey Economic Development Authority; member: U.S. Holocaust Memorial Council; Advisory Council of the Graduate School of Business, Columbia University; four children: Ellen, Nan, Lisa and Joshua; elected to the U.S. Senate on November 2, 1982; appointed by the Governor on December 27, 1982, to complete the unexpired term of Senator Nicholas F. Brady; reelected in 1988 and 1994; not a candidate for reelection in 2000; replaced Senator Robert Torricelli as the Democratic candidate for the U.S. Senate in October 2002; elected to the U.S. Senate on November 5, 2002.

Contact Information:http://lautenberg.senate.gov

324 Hart Senate Office Building, Washington, DC 20510.. (202) 224-3224 Chief of Staff.--Tim Yehl. FAX: 228-4054 Chief Counsel.--Dan Katz. Legislative Director.--Gray Maxwell. Communications Director.--Alex Formuzis. 1 Gateway Center, Suite 102, Newark, NJ 07102.......... (973) 639-8700

CONGRESSIONAL REPRESENTATIVES

FIRST DISTRICTPopulation (2000), 647,258

ROBERT E. ANDREWS, Democrat, of Haddon Heights, NJ; born in Camden, NJ, on August 4, 1957; education: graduated, Triton High School, Runnemede, NJ, 1975; B.S., political science, Bucknell University, summa cum laude, Phi Beta Kappa, Lewisburg, PA, 1979; J.D., magna cum laude, Cornell Law School, Cornell Law Review, Ithaca, NY, 1982; Camden County Freeholder, 1986-90; Camden County Freeholder Director, 1988-90; married: Camille Spinello; children: Jacquelyn and Josi; committees: Education and the Workforce; Select Committee on Homeland Security; elected by special election on November 6, 1990, to the 101st Congress, to fill the vacancy caused by the resignation of James Florio; elected at the same time to the 102nd Congress; reelected to each succeeding Congress.

Contact Information:http://www.house.gov/andrews

2439 Rayburn House Office Building, Washington, DC 20515 (202) 225-6501 Chief of Staff.--Matt Walker. FAX: 225-6583 506A White Horse Pike, Haddon Heights, NJ 08035........ (856) 546-5100 District Director.--Amanda Caruso.

Counties: Burlington County. Cities and townships: Maple Shade, Palmyra, Riverton. Camden County. Cities and townships: Audubon, Audubon Park, Barrington, Bellmawr, Berlin, Berlin Township, Brooklawn, Camden, Chesilhurst, Clementon, Collingswood, Gibbsboro, Gloucester City, Gloucester Township, Haddon Heights, Haddon Township (part), Hi-Nella, Laurel Springs, Lawnside, Lindenwold, Magnolia, Mt. Ephraim, Oaklyn, Pennsauken, Pine Hill, Pine Valley, Runnemede, Somerdale, Stratford, Tavistock, Voorhees, Winslow, Woodlynne.

Gloucester County. Cities and townships: Deptford, E. Greenwich, Greenwich, Logan Township, Mantua (part), Monroe, National Park, Paulsboro, Washington Township, and Wenonah.

ZIP Codes: 08002-04, 08007, 08009, 08012, 08014, 08018, 08020-21, 08026-33, 08035, 08037, 08043, 08045, 08049, 08051-52, 08056, 08059, 08061-63, 08065-66, 08071, 08076-80, 08081, 08083-86, 08089-91, 08093-97, 08099, 08101-10

SECOND DISTRICTPopulation (2000), 647,258.

FRANK A. LoBIONDO, Republican; born in Bridgeton, NJ, on May 12, 1946; education: graduated, St. Joseph's University, Philadelphia, PA, 1968; employment: operations manager, LoBiondo Brothers Motor Express, 1968-94; Cumberland County Freeholder, 1985-87; New Jersey General Assembly, 1988-94; currently serves as Member of Congress (1995-present); committees: Transportation and Infrastructure; subcommittees: Aviation; chairman, Coast Guard and Maritime Transportation; awards and honors: honorary Coast Guard Chief Petty Officer; Board of Directors, Young Mens Christian Association; Honorary Rotarian; Taxpayer Hero award; Watchdog of the Treasury award; ``Super Friend of Seniors'' award; two-time winner of the ``Friend of the National Parks'' award; March of Dimes FDR award for community service; 2001 President's award, Literacy Volunteers of America, NJ, Inc.; elected to the 104th Congress; reelected to each succeeding Congress.

Contact Information:http://www.house.gov/lobiondo

225 Cannon House Office Building, Washington, DC 20515. (202) 225-6572 Chief of Staff.--Mary Annie Harper. FAX: 225-3318 Executive Assistant.--Theresa Spinola. 5914 Main Street, Mays Landing, NJ 08330............... (609) 625-5008 District Director.--Joan Dermanoski.

Counties: Burlington (part). Cities and townships: Shamong, Washington, Waterford. Camden County (part). Atlantic County. Cities and townships: Absecon, Atlantic City, Brigantine, Buena, Cardiff, Collings Lake, Cologne, Corbin City, Dorothy, Egg Harbor, Estell Manor, Galloway, Hammonton, Landisville, Leeds Point, Linwood, Longport, Margate, Mays Landing, Milmay, Minotola, Mizpah, Newtonville, Northfield, Oceanville, Pleasantville, Pomona, Port Republic, Richland, Somers Point, Ventnor.

Cape May County. Cities and townships: Avalon, Bargaintown, Beesley's, Belleplain, Burleigh, Cape May, Cape May C.H., Cape May Point, Cold Springs, Del Haven, Dennisville, Dias Creek, Eldora, Erma, Fishing Creek, Goshen, Green Creek, Greenfield, Marmora, Ocean City, Ocean View, Rio Grande, Sea Isle, South Dennis, South Seaville, Stone Harbor, Strathmere, Tuckahoe, Villas, Whitesboro, Wildwood, Woodbine. Cumberland County. Cities and townships: Bridgeton, Cedarville, Centerton, Deerfield, Delmont, Dividing Creek, Dorchester, Elwood, Fairton, Fortescue, Greenwich, Heislerville, Hopewell, Leesburg, Mauricetown, Millville, Newport, Port Elizabeth, Port Norris, Rosenhayn, Shiloh, Vineland. Gloucester County (part). Cities and townships: Clayton, Ewan, Franklinville, Glassboro, Harrisonville, Malaga, Mantua, Mickleton, Mullica Hill, Newfield, Pitman, Richwood, Sewell, Swedesboro, Williamstown, Woodbury. Salem County. Cities and townships: Alloway, Carney's Point, Daretown, Deepwater, Elmer, Elsinboro, Hancocks Bridge, Monroeville, Norma, Pedricktown, Penns Grove, Pennsville, Quinton, Salem, and Woodstown.

ZIP Codes: 08001, 08004, 08009, 08019-20, 08023, 08025, 08028, 08037-39, 08051, 08056, 08061-62, 08067, 08069-72, 08074, 08079-80, 08085, 08088-89, 08094, 08098, 08201-05, 08210, 08212-15, 08217-21, 08223, 08225-26, 08230-32, 08234, 08240-48, 08250-52, 08260, 08270, 08302, 08310-24, 08326-30, 08332, 08340-50, 08352-53, 08360-62, 08401-04, 08406

THIRD DISTRICTPopulation (2000), 647,257

JIM SAXTON, Republican, of Mt. Holly, NJ; born in Nicholson, PA, January 22, 1943; education: graduated, Lackawanna Trail High School, Factoryville, PA, 1961; B.A., Education, East Stroudsburg State College, PA, 1965; graduate courses in elementary education, Temple University, Philadelphia, PA, 1968; profession: public school teacher, 1965-68; realtor, owner of Jim Saxton Realty Company, 1968-85; New Jersey General Assembly, 1976-82; State Senate, 1982-84; chairman, State Republican Platform Committee, 1983; former member: Chamber of Commerce, Association of the U.S. Air Force, Leadership Foundation of New Jersey, Boy Scouts of America, Rotary International; former chairman: American Cancer Committee; children: Jennifer and Martin; elected to the 98th Congress, by special election, on November 6, 1984; reelected to each succeeding Congress.

Contact Information:339 Cannon House Office Building, Washington, DC 20515. (202) 225-4765 Chief of Staff.--Mark A. O'Connell. FAX: 225-0778 Executive Assistant.--Sarah White. 100 High Street, Mount Holly, NJ 08060................. (609) 261-5800 District Representative / Business Manager.--Sandra Condit. 1 Maine Avenue, Cherry Hill, NJ 08002.................. (856) 428-0520 247 Main Street, Toms River, NJ 08753.................. (732) 914-2020

Counties: Burlington (part), Camden (part), Ocean (part)..

ZIP Codes: 08002-06, 08008-11, 08015-16, 08019, 08034, 08036, 08043, 08046, 08048, 08050, 08053-55, 08057, 08060, 08064-65, 08068, 08073, 08075, 08077, 08087-88, 08092, 08109, 08215, 08224, 08352, 08501, 08511, 08562, 08618, 08640-41, 08690, 08721-23, 08731-32, 08734-35, 08739-41, 08751-59

FOURTH DISTRICTPopulation (2000), 647,258

CHRISTOPHER H. SMITH, Republican, of Robbinsville, NJ; born in Rahway, NJ, on March 4, 1953; B.A., Trenton State College, 1975; attended Worcester College, England, 1974; businessman; executive director, New Jersey Right to Life Committee, Inc., 1976-78; married to the former Marie Hahn, 1976; children: Melissa Elyse, Christopher, and Michael; religion: Catholic; committees: chairman, Veterans' Affairs; vice-chairman, International Relations; co-chairman, Commission on Security and Cooperation in Europe; co-chairman, Congressional Pro-Life Caucus; elected to the 97th Congress, November 4, 1980; reelected to each succeeding Congress.

Contact Information:http://www.house.gov/chrissmith

2373 Rayburn House Office Building, Washington, DC 20515 (202) 225-3765 Chief of Staff.--Mary Noonan. FAX: 225-7768 Press Secretary.--Nick Manetto. Office Manager.--Kristie Rodgers. 1540 Kuser Road, Suite A9, Hamilton, NJ 08619.......... (609) 585-7878 Regional Director.--Joyce Golden. 108 Lacey Road, Whiting, NJ 08759...................... (732) 350-2300 Regional Director.--Loretta Charbonneau.

Counties: Burlington County. Municipalities: Bordentown City, Bordentown Township, Burlington City, Burlington Township, Chesterfield, Fieldsboro, Florence, Mansfield, Springfield. Mercer County. Municipalities: East Windsor, Hamilton, Highstown, Trenton (part), Washington Township.

Monmouth County. Municipalities: Allentown, Brielle, Colts Neck, Farmingdale, Freehold (part), Freehold Borough, Howell, Manasquan, Millstone Township, Roosevelt, Sea Girt, Spring Lake Heights, Upper Freehold, Wall. Ocean County. Municipalities: Bay Head, Brick, Jackson, Lakehurst, Lakewood, Manchester, Mantoloking, Plumstead, Pt. Pleasant, and Pt. Pleasant Beach..

ZIP Codes: 07710, 07715, 07719, 07722, 07726-28, 07731, 07753, 07762, 08010, 08016, 08022, 08041-42, 08060, 08068, 08075, 08501, 08505, 08510, 08512, 08514-15, 08518, 08520, 08526-27, 08533, 08535, 08554-55, 08561, 08601-07, 08609-11, 08619-20, 08625, 08629, 08638, 08645-48, 08650, 08666, 08690-91, 08695, 08701, 08720, 08723-24, 08730, 08733, 08736, 08738, 08742, 08750, 08753, 08757, 08759

SIXTH DISTRICTPopulation (2000), 647,257.

FRANK PALLONE, Jr., Democrat, of Long Branch, NJ; born in Long Branch, October 30, 1951; B.A., Middlebury College, Middlebury, VT, 1973; M.A., Fletcher School of Law and Diplomacy, 1974; J.D., Rutgers University School of Law, 1978; member of the bar: Florida, New York, Pennsylvania, and New Jersey; attorney, Marine Advisory Service; assistant professor, Cook College, Rutgers University Sea Grant Extension Program; counsel, Monmouth County, NJ, Protective Services for the Elderly; instructor, Monmouth College; Long Branch City Council, 1982-88; New Jersey State Senate, 1983-88; married the former Sarah Hospodor, 1992; elected to the 100th Congress, by special election, on November 8, 1988, to fill the vacancy caused by the death of James J. Howard; reelected to each succeeding Congress.

Contact Information:420 Cannon House Office Building, Washington, DC 20515. (202) 225-4671 Chief of Staff.--Jeff Carroll. FAX: 225-9665 Legislative Director.--Kathy Kulkarni. Press Secretary.--Andrew Souvall. District Director.--Paul Dement. 504 Broadway, Long Branch, NJ 07740.................... (732) 571-1140 67/69 Church Street, Kilmer Square, New Brunswick, NJ.. (732) 249-8892 Suite 104, I.E.I. Airport Plaza, Highway 36, Hazlet, NJ (732) 264-9104

Counties: Monmouth County. Cities and townships: Aberdeen, Allenhurst, Asbury Park, Atlantic Highlands, Avon-by-the-Sea, Belmar, Bradley Beach, Deal, Hazlet, Highlands, Interlaken, Keansburg, Keyport, Loch Arbour, Long Branch, Manalapan (part), Marlboro (part), Matawan, Middletown (part), Monmouth Beach, Neptune City, Neptune Twp., Ocean, Red Bank, Sea Birght, South Belmar, Union Beach, West Long Branch.

Middlesex County. Cities and townships: Dunellen, Edison (part), Highland Park, Metuchen, Middlesex, New Brunswick, Old Bridge (part), Piscataway, Sayerville, South Amboy. Somerset County. Cities: Franklin. Union County. Cities: Plainfield.

ZIP Codes: 07060-63, 07080, 07701-02, 07704, 07709-12, 07715-21, 07723-24, 07726, 07730, 07732, 07734-35, 07737, 07740, 07746-48, 07750-56, 07758, 07760, 07764, 08812, 08816-18, 08820, 08830-31, 08837, 08840, 08846, 08854-55, 08857, 08859, 08871-73, 08877-79, 08899, 08901, 08903-04, 08906, 08922, 08933, 08988-89

TWELFTH DISTRICTPopulation (2000), 647,258

RUSH D. HOLT, Democrat, of Hopewell Township, NJ; born in Weston, WV, on October 15, 1948; son of the youngest person ever to be elected to the U.S. Senate; B.A., Carleton College, 1970; M.S. and Ph.D., physics, New York University, 1981; physicist; New York City Environmental Protection Administration, 1972-74; teaching fellow, New York University, 1974-80; Congressional Science Fellow, U.S. House of Representatives, Office of Representative Bob Edgar, 1982-83; professor, Swarthmore College, 1980-88; acting chief, Nuclear & Scientific Division, Office of Strategic Forces, U.S. Department of State, 1987-89; assistant director, Princeton Plasma Physics Laboratory, Princeton, NJ, 1989-97; Protestant; married to Margaret Lancefield; three children: Michael, Dejan, and Rachel; committees: Education and the Workforce; Intelligence; elected to the 106th Congress; reelected to each succeeding Congress.

Contact Information:http://holt.house.gov

1019 Longworth House Office Building, Washington, DC 20515 (202) 225-5801 Chief of Staff.--Jim Papa. FAX: 225-6025 Legislative Director.--Bill Gold. Press Secretary.--Jim Kapsis. Executive Assistant.--Margie Ellis. 50 Washington Road, West Windsor, NJ 08550............. (609) 750-9365

Counties: Hunterdon County. Cities and townships: Delaware, East Amwell, Franklin, Frenchtown, Kingwood, Lambertville, Stockton, West Amwell. Mercer County. Cities and townships: Ewing, Hopewell Borough, Hopewell Township, Lawrence, Pennington, Princeton Borough, Princeton Township, West Windsor.

Middlesex County. Cities and townships: Cranbury, East Brunswick, Helmetta, Jamesburg, Monroe, North Brunswick, Old Bridge, Plainsboro Township, South River, Spotswood, South Brunswick. Monmouth County. Cities and townships: Eatontown, Englishtown, Fair Haven, Freehold Township, Holmdel, Little Silver, Manalapan, Marlboro, Middletown, Oceanport, Rumson, Shrewsbury Borough, Shrewsbury Township, Tinton Falls. Somerset County. Cities and townships: Franklin Township. .ZIP Codes: 07701-04, 07712, 07724, 07726, 07728, 07733, 07738-39, 07746, 07748, 07751, 07753, 07757, 07760, 07763, 07765, 07777, 07799, 08512, 08525, 08528, 08530, 08534, 08536, 08540-44, 08550-51, 08556-57, 08559-60, 08570, 08608-09, 08611, 08618-19, 08628, 08638, 08648, 08690, 08801, 08803, 08809-10, 08816, 08822-25, 08828, 08831, 08844, 08850, 08852, 08857, 08859, 08867-68, 08873, 08875, 08882, 08884, 08890, 08901-02, 08905, 08922

STATE SENATORS and ASSEMBLYMEN

District 1 Senator NICHOLAS ASSELTA -

Republican District Office: Main Tree Commons, 1450 East Chestnut Avenue, Building 1, Suite B, Vineland, NJ 08361 (856)-691-3004Assemblyman NELSON ALBANO - Democrate District Office: 21 North Main Street, Cape May Court House, NJ 08210 (609)-465-0700Assemblyman JEFF VAN DREW - Democrat District Office: 21 North Main Street, Cape May Court House, NJ 08210 (609)-465-0700 District Office: 223 East Main Street, Millville, NJ 08332 (856)-293-8353

District 2 Senator JAMES J. MCCULLOUGH - Republican

District Office: Hamilton Mall, Suite 108, Black Horse Pike, Mays Landing, NJ 08330 (609)-641-4433Assemblyman FRANCIS J. BLEE - Republican District Office: The Courtyard, 707 White Horse Pike, Suite B3, Absecon, NJ 08201 (609)-407-0407Assemblyman JIM WHELAN - Democrat District Office: 511 Tilton Rd Northfield, NJ 08225 609-383-1388

District 3 Senator STEPHEN M. SWEENEY - Democrat

District Office: 14 East Commerce St., 3rd Floor, Bridgeton, NJ 08302 (856)-455-1011 District Office: Kingsway Commons, 935 Kings Highway, Suite 400, Thorofare, NJ 08086 (856)-251-9801 District Office: 1 New Market St., Salem, NJ 08079 (856)-339-0808Assemblyman JOHN J. BURZICHELLI - Democrat District Office: Kingsway Commons, 935 Kings Highway, Suite 400, Thorofare, NJ 08086 (856)-251-9801 District Office: 14 East Commerce St., 3rd Floor, Bridgeton, NJ 08302 (856)-455-1011 District Office: 1 New Market St., Salem, NJ 08079 (856)-339-0808Assemblyman DOUGLAS H. FISHER - Democrat District Office: Kingsway Commons, 935 Kings Highway, Suite 400, Thorofare, NJ 08086 (856)-251-9801 District Office: 14 East Commerce St., 3rd Floor, Bridgeton, NJ 08302 (856)-455-1011 District Office: 1 New Market St., Salem, NJ 08079 (856)-339-0808

District 5 Senator WAYNE R. BRYANT - Democrat

District Office: 501 Cooper Street, Camden, NJ 08102 (856)-757-0552Assemblywoman NILSA CRUZ-PEREZ - Democrat District Office: 800 Cooper Street, Suite 525, Camden, NJ 08102 (856)-541-1251Assemblyman JOSEPH J. ROBERTS - Democrat District Office: Brooklawn Shopping Plaza, Rt. 130 South & Browning Rd., Brooklawn, NJ 08030 (856)-742-7600

District 7 Senator DIANE B. ALLEN - Republican

District Office: 11 West Broad St., Burlington, NJ 08016 (609)-239-2800Assemblyman HERB CONAWAY - Democrat District Office: Delran Professional Center, Suite 125, 8008 Route 130 North, Delran, NJ 08075 (856)-461-3997Assemblyman JACK CONNERS - Democrat District Office: Delran Professional Center, Suite 125, 8008 Route 130 North, Delran, NJ 08075 (856)-461-3997

District 9 Senator LEONARD T. CONNORS -Republican

District Office: 620 West Lacey Road, Forked River, NJ 08731 (609)-693-6700Assemblyman CHRISTOPHER J. CONNORS - Republican District Office: 620 West Lacey Rd., Forked River, NJ 08731 (609)-693-6700Assemblyman BRIAN E. RUMPF - Republican District Office: 620 West Lacey Rd., Forked River, NJ 08731 (609)-693-6700

District 10 Senator ANDREW R. CIESLA -Republican

District Office: 852 Highway 70, Brick, NJ 08724 (732)-840-9028Assemblyman JAMES W. HOLZAPFEL - Republican District Office: 852 Hwy. 70, Brick, NJ 08724 (732)-840-9028Assemblyman DAVID W. WOLFE - Republican

District Office: 852 Hwy. 70, Brick, NJ 08724 (732)-840-

9028

District 11 Senator JOSEPH A. PALAIA -Republican

District Office: 290 Norwood Ave., Suite 204, Deal, NJ 07723 (732)-531-1303Assemblyman STEVE CORODEMUS - Republican District Office: 40 First Ave., P.O. Box 266, Atlantic Highlands, NJ 07716 (732)-708-0900Assemblyman SEAN T. KEAN - Republican District Office: 1334 Laurel Avenue, Suite A, Sea Girt Estates, Wall Twp., NJ 08750 (732)-974-0400

District 13 Senator JOSEPH M. KYRILLOS - Republican

District Office: One Arin Park Building, Suite 303, 1715 Highway 35, Middletown, NJ 07748 (732)-671-3206Assemblyman AMY HANDLIN - Republican

District Office: 890 Main St. Belford, NJ 07718 732-787-1170

Assemblyman SAMUEL D. THOMPSON - Republican District Office: 725 Highway 34, Matawan, NJ 07747 (732)-583-5558

District 14 Senator PETER A. INVERSO - Republican

District Office: 3691A Nottingham Way, Hamilton Square, NJ 08690 (609)-586-1330Assemblyman BILL BARONI - Republican District Office: 2239 Whitehorse-Mercerville Road, Suite E, Hamilton, NJ 08619 (609)-631-9988Assemblywoman LINDA R. GREENSTEIN - Democrat District Office: 7 Centre Dr., Suite 2, Monroe, NJ 08831-1565 (609)-395-9911

District 15 Senator SHIRLEY K. TURNER - Democrat

District Office: 1440 Pennington Rd., 1st Floor, Ewing, NJ 08618 (609)-530-3277Assemblyman REED GUSCIORA - Democrat District Office: 226 W. State St., Trenton, NJ 08608 (609)-292-0500Assemblywoman BONNIE WATSON COLEMAN - Democrat

District Office: 226 W. State St., Trenton, NJ 08608 (609)-292-0500

District 19 Senator JOSEPH F. VITALE -Democrat

District Office: 87 Main St., Woodbridge, NJ 07095 (732)-855-7441Assemblyman JOSEPH VAS - Democrat District Office: 276 Hobart St., Perth Amboy, NJ 08862 (732)-324-5955Assemblyman JOHN S. WISNIEWSKI - Democrat District Office: 3145 Bordentown Ave., Suite B, Parlin, NJ 08859 (732)-316-1885

District 23 Senator LEONARD LANCE -Republican

District Office: 119 Main Street, Flemington, NJ 08822 (908)-788-6900Assemblyman MICHAEL J. DOHERTY - Republican District Office: 127 Belvidere Ave., 2nd Floor, Washington, NJ 07882 (908)-835-0552Assemblywoman MARCIA KARROW - Republican District Office: 1 Maple Ave. Flemington, NJ 08822 908-782-5127

District 30 Senator ROBERT W. SINGER -Republican

District Office: 2110 W. County Line Rd., Jackson, NJ 08527 (732)-901-0702Assemblyman RONALD S. DANCER - Republican District Office: 2110 W. County Line Rd., Jackson, NJ 08527 (732)-901-0702Assemblyman JOSEPH R. MALONE - Republican District Office: 311 Farnsworth Avenue, Bordentown, NJ 08505 (609)-298-6250

9795 Pennsylvania Elected Officials

Vincent J. Fumo (D)

Senate District 1ADDRESS: Senate Box 203001

Harrisburg, PA 17120-3001ROOM: 545 Main Capitol BuildingTELEPHONE: (717) 787-5662D.O. ADDRESS: 1208 Tasker Street

Philadelphia, PA 19148E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.fumo.comDISTRICT NEWS: District Newsletters

PARTY: DemocratTERM EXPIRES: 2008

Christine M. Tartaglione (D)


Harrisburg, PA 17120-3002ROOM: 458 Capitol BuildingTELEPHONE: (717) 787-1141D.O. ADDRESS: 1059-61-63 Bridge Street

Philadelphia, PA 19124(215) 533-0440FAX: (215) 560-2627

E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.pasenate.com/tartaglioneDISTRICT NEWS: District Newsletters


Shirley M. Kitchen (D)


Harrisburg, PA 17120-3003ROOM: 463 Capitol BuildingTELEPHONE: (717) 787-6735D.O. ADDRESS: 1701 W. Lehigh Avenue

Suite 104Philadelphia, PA 19132

E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatorkitchen.comDISTRICT NEWS: District Newsletters


Michael J. Stack (D)


Harrisburg, PA 17120-3005ROOM: 543 Main CapitolTELEPHONE: (717) 787-9608D.O. ADDRESS: 12361 Academy Road

Philadelphia, PA 19154-1927E-MAIL ADDRESS: [email protected] NEWS: District Newsletters


Robert M. Tomlinson (R)


Harrisburg, PA 17120-3006ROOM: 362 Capitol BuildingTELEPHONE: (717) 787-5072D.O. ADDRESS: 2222 Trenton Road, Suite A

Levittown, PA 19056FAX: (215) 945-2808

D.O. TELEPHONE: (215) 945-2800E-MAIL ADDRESS: [email protected] HOMEPAGE: http://tomlinson.pasenategop.com/DISTRICT NEWS: District Newsletters

PARTY: RepublicanTERM EXPIRES: 2006

Vincent J. Hughes (D)


Harrisburg, PA 17120-3007ROOM: 543 Capitol BuildingTELEPHONE: (717) 787-7112D.O. ADDRESS: 4601 Market Street

First FloorPhiladelphia, PA 19139-4616

E-MAIL ADDRESS: [email protected] NEWS: District Newsletters


Anthony H. Williams (D)


Harrisburg, PA 17120-3008ROOM: 366 Capitol BuildingTELEPHONE: (717) 787-5970D.O. ADDRESS: 6630 Lindbergh Boulevard

Philadelphia, PA 19142D.O. TELEPHONE: (215) 492-2980E-MAIL ADDRESS: [email protected] NEWS: District Newsletters


Dominic F. Pileggi (R)


Harrisburg, PA 17120ROOM: 170 Capitol BuildingTELEPHONE: (717) 787-4712D.O. ADDRESS: 100 Granite Drive

Media, PA 19063D.O. TELEPHONE: (610) 565-9100E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatorpileggi.comDISTRICT NEWS: District Newsletters


Joe Conti (R)


Harrisburg, PA 17120-3010ROOM: 20 East WingTELEPHONE: (717) 787-7305D.O. ADDRESS: 10 Garden Alley

Doylestown, PA 18901D.O. TELEPHONE: (215) 348-2233E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatorconti.comDISTRICT NEWS: District Newsletters


Stewart J. Greenleaf (R)


Harrisburg, PA 17120-3012ROOM: 19 East WingTELEPHONE: (717) 787-6599D.O. ADDRESS: 711 York Road

Willow Grove, PA 19090D.O. TELEPHONE: (215) 657-7700E-MAIL ADDRESS: [email protected] HOMEPAGE: http://greenleaf.pasenategop.comDISTRICT NEWS: District Newsletters


Raphael J. Musto (D)


Harrisburg, PA 17120-3014ROOM: 17 East WingTELEPHONE: (717) 787-7105D.O. ADDRESS: 81 South Main Street

Pittston, PA 18640E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatormusto.com


Constance H. Williams (D)


Harrisburg, PA 17120-3017ROOM: 352 Capitol BuildingTELEPHONE: (717) 787-5544D.O. ADDRESS: 700 S. Henderson Road

Suite 100King of Prussia, PA 19406FAX: (610) 768-3104

D.O. TELEPHONE: (610) 992-9790E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.pasenate.com/cwilliamsDISTRICT NEWS: District Newsletters


Lisa M. Boscola (D)


Harrisburg, PA 17120-3018ROOM: 185 Capitol BuildingTELEPHONE: (717) 787-4236D.O. ADDRESS: 559 Main Street

Suite 270Bethlehem, PA 18018

D.O. TELEPHONE: (610) 868-8667E-MAIL ADDRESS: [email protected] NEWS: District Newsletters


Robert J. Thompson (R)


Harrisburg, PA 17120-3019ROOM: 281 Main Capitol BuildingTELEPHONE: (717) 787-5709D.O. ADDRESS: 15 West Gay Street

West Chester, PA 19380D.O. TELEPHONE: (610) 692-2112E-MAIL ADDRESS: [email protected] HOMEPAGE: http://thompson.pasenategop.comDISTRICT NEWS: District Newsletters


Charles D. Lemmond (R)


Harrisburg, PA 17120-3020ROOM: 177 Capitol Building

FAX: 717-787-9242

TELEPHONE: (717) 787-7428

TOLL-FREE PHONE: 1-800-722-2251

D.O. ADDRESS: 22 Dallas Shopping CenterMemorial HighwayDallas, PA 18612District Office FAX: 570-820-4848

D.O. TELEPHONE: (570) 675-3931E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatorlemmond.com


Robert J. Mellow (D)


Harrisburg, PA 17120-3022ROOM: 535 Main Capitol BuildingTELEPHONE: (717) 787-6481D.O. ADDRESS: 524 Main Street

P.O. Box BPeckville, PA 18452

E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senator-mellow.comDISTRICT NEWS: District Newsletters


Robert C. Wonderling (R)


Harrisburg, PA 17120ROOM: 457 Capitol BuildingTELEPHONE: (717) 787-3110D.O. ADDRESS: 427 West Main Street

Lansdale, PA 19446D.O. TELEPHONE: (215) 368-1500E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatorwonderling.comDISTRICT NEWS: District Newsletters


Edwin B. Erickson (R)


Harrisburg, PA 17120-3026ROOM: 168 Capitol BuildingTELEPHONE: (717) 787-1350D.O. ADDRESS: 5037 Township Line Road

Drexel Hill, PA 19026-4821D.O. TELEPHONE: (610) 853-4100E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatorerickson.comDISTRICT NEWS: District Newsletters


James J. Rhoades (R)


Harrisburg, PA 17120-3029ROOM: 362 Capitol BuildingTELEPHONE: (717) 787-2637D.O. ADDRESS: 1 W. Centre Street

P.O. Box 150Mahanoy City, PA 17948

E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatorrhoades.comDISTRICT NEWS: District Newsletters


John C. Rafferty, Jr. (R)


Harrisburg, PA 17120-3044ROOM: 459 Main CapitolTELEPHONE: (717) 787-1398D.O. ADDRESS: Collegeville Professional Building

3770 Ridge PikeCollegeville, PA 19426

D.O. TELEPHONE: (610) 831-8830E-MAIL ADDRESS: [email protected] HOMEPAGE: http://www.senatorrafferty.comDISTRICT NEWS: District Newsletters


9797 Shoreline Sign Off Example

T/V ATHOS I Response Shoreline Sign-Off Plan

I – Introduction It has been recognized that a method is needed to assess the status of affected shoreline with respect to the Unified Command (UC) approved cleanup endpoints. The following procedures detail the persons required to conduct the assessment, what data is necessary to be documented, and what actions are warranted in response.

II – PurposeThis document outlines the procedures used to determine if a shoreline segment meets the UC approved endpoints and to release that segment from planned cleanup operations.

III – ScopeThese procedures are effective for all identified SCAT zones of the Delaware River and Delaware Bay shoreline, unless otherwise determined by the UC.

IV – Method A flowchart illustrating the procedures for Sign-Off is provided as Figure 1.

A –Preliminary Inspection

While a segment of shoreline is in active cleanup it is the responsibility of a site supervisor and an FOSC representative under the operations section. At such time as the responsible supervisor and the FOSCR deems a segment to meet the UC Approved Endpoints, or that further action will not yield a net environmental benefit, the supervisor will notify the Environmental Unit (EU) and request an preliminary inspection. The EU will then conduct a review of shoreline conditions in the segment. This review will result in an internal report to the Operations section that indicates either continuing deficiencies with respect to the endpoints and/or a recommendation for a formal inspection.

B – Formal Inspection

Once a segment of shoreline passes EU review, a formal inspection will be scheduled. This inspection will be conducted by a Shoreline Inspection Team (SIT). The SIT will evaluate the segment with respect to the UC approved cleanup endpoints.

C – Shoreline Inspection Team

Formal inspection of shoreline will be conducted by a Shoreline Inspection Team (SIT). Each team will consist of the FOSC, the SOSC for the segment being inspected, and any additional representative deemed appropriate by them. In addition, an SOSC from the other two states is requested to be in attendance but not required. The OSCs may be substituted by authorized agents. A representative of the EU will also attend as a non-signatory facilitator and recorder.

D – Inspection Dates

Formal inspection will take place as soon as possible after recommendation by the EU, taking into consideration tide and weather conditions.

E – Recorded Data

During a formal inspection, the SIT will document their findings on the Shoreline Sign-Off Inspection Form (SSIF). This form is a recommendation to the UC on shoreline conditions. Each form will document whether a segment meets the approved endpoints and any recommendation for future actions in that segment.

For any segment where additional work is recommended, the SIT must record specific sites, along with photo documentation, where the work is to be performed and indicate precisely what work should be undertaken. In all cases, the SIT should strive for consensus on recommendations. If, however, consensus cannot be reached, the dissenting party should indicate their disapproval in the appropriate checkbox and provide a written explanation of the reason for the dissent. All OSCs, or their representatives, in attendance, as well as any invited interested parties, must sign the inspection form in order for the recommendation to be passed to the UC.

F – Post Inspection

All SSIFs will be presented to the UC for review. After considering the findings of the SIT, the UC will determine what actions, if any, will be take in a particular segment. If further action is required in a segment, the UC will return the recommendations, in whole or in part, to the Planning section, along with any other recommended action it deems necessary. The segment will then reenter a cycle of internal review until all items are corrected or it is determined by operations that no further work is feasible. The site will then be presented for re-inspection by a SIT.

Once a SIT determines that a segment meets the endpoints, or that no further action is feasible, the segment can be recommended for monitoring. The duration and type of monitoring will be recommended by the SIT, taking into consideration previous oiling conditions, conditions of adjacent segments and seasonal variations. Final determination on monitoring status will also be reserved to the Unified Command. The UC will indicate their acceptance of the recommendations of the SIT for each segment on the Shoreline Sign-Off Record (SSR) for that segment.

G – Sign-Off

The UC reserves to itself the final determination of the status of any shoreline segment. When a segment is ready to be released from the response, the UC will indicate this on the SSR by checking the appropriate box. There are two options: Sign-Off and Sign-Off with Comments.

Sign-Off – this indicates that a segment of shoreline is released from the response with respect to further planning and action. Sign-Off with Comments – this indicates that the shoreline is released from the response with some special consideration. These considerations can include, but are not limited to, a condition below the approved endpoints, special monitoring instructions, and/or future maintenance actions. The comments are to be written in the given space on the SSR. Sign-Off, with or without comments, of any segment does not preclude any subsequent action that may be deemed necessary by the Unified Command.

Flow Chart of Sign Off Procedures

MATInspections

PlannedActive

Cleanup

SupervisorRequestsInspection

InternalReview by

EU

RecommendInspection?

NO

AdditionalWork Given

toOperations

AdditionalCleanup?

Area Meets Endpoints?

YES

FormalInspection

and UC Review

YES NO

MonitoringRecommendation

Monitoringand

Maintenance

FinalSign-Off

YES

NO

YES

NO

Figure 1. Flowchart Identifying the Procedure for Sign-Off

ATHOS I INCIDENT RESPONSESHORELINE SIGN-OFF INSPECTION FORM

GENERAL INFORMATIONZone & Segment ID: Date: (mm/dd/yy) Tide Height:

Ebb H / M / L FloodL / M / H

Air Temp: FC

Water Temp:FC

Inspection No. (circle one):

1 2 3 4 5 ….. ____ Time: Weather (circle one):

Sun / Clouds / Fog / Rain / Snow / Windy SURVEY TEAM

Printed Name Organization Phone Number

CLEANUP STATUSEndpoint Assessment Agree Disagree Signatures

FOSC

PA SOSC Segment meets cleanup endpoint criteria NJ SOSC

DE SOSC Other (write-in)

Segment does not meet cleanup endpoint criteria Other (write-in)

RECOMMENDATIONSActive Cleanup (seereverse)

Passive Cleanup (seereverse)

Monitoring (see reverse)

GENERAL COMMENTS


Page 1 (front)

ADDITIONAL ACTIONS Attach additional sheets as needed

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ADDITIONAL WORK NOT FEASIBLE Comments & rationale for decision

MONITORING RECOMMENDATION Tarballs / oiled debris Weekly Notes (rationale, duration, hot-spots, etc.)

Mobilization of residual oil Bi-weekly

Exposure of buried tar mats Monthly

Other: Other:*Shoreline sign-off shall not be construed as a waiver of NRDA liability. Forms must be completed in blue ink. Attach additional sheets as needed. Return to Planning Section Chief upon completion.

Page 1 (back)

GENERAL INFORMATION Division: Segment: Inspection No. (circle one): Date: (mm/dd/yy)

1 2 3 4 5 ….. ____

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GENERAL INFORMATION Division: Segment: Inspection No. (circle one): Date: (mm/dd/yy)

1 2 3 4 5 ….. ____

ADDITIONAL ACTIONS OPS Use Only


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9798 USCG SECTOR DELAWARE BAY UP RIVER AND BIG STONE BEACH LIGHTERING REQUEST / NOTIFICATION FORM

*For lightering notifications at Big Stone Beach, fax to USCG Marine Safety Detachment Lewes Delaware at 302-644-1933 *All upriver lightering requests, fax to USCG Sector Delaware Bay at 215-271-4807

THE FOLLOWING INFORMATION MUST BE SUBMITTED TO AND APPROVED BY THE CAPTAIN OF THE PORT 4 HOURS PRIOR TO COMMENCING LIGHTERING OPERATIONS

LIGHTERING VESSEL INFORMATION

VESSEL NAME CALL SIGN IMO NO. FLAG PRODUCT

LIGHTERING LOCATION ETA AMOUNT ON BOARD AMOUNT TO LIGHTER

RECEIVING VESSEL INFORMATION

VESSEL NAME CALL SIGN IMO NO. FLAG ETA

DATE/TIME/DURATION OF EACH TRANSFER OPERATION 1ST TRANSFER 2ND TRANSFER 3RD TRANSFER REASON FOR REQUEST:

SPILL RESPONSE PLAN

LIGHTERING VESSEL: AGENT (Name/Tel/Fax): QUALIFIED INDIVIDUAL (Name/Tel): P & I Club (Name/Tel): OSRO (Name/Tel): OSRO CONTACTED PRIOR TO LIGHTERING OPERATION:

RECEIVING VESSEL: AGENT (Name/Tel): QUALIFIED INDIVIDUAL (Name/Tel): P & I Club (Name/Tel): OSRO (Name/Tel): OSRO CONTACTED PRIOR TO LIGHTERING OPERATION: **IN THE EVENT THE ESTIMATED TIME OF ARRIVAL IN THE LIGHTERING LOCATION CHANGES BY MORE THAN SIX HOURS, THE MASTER, OWNER, OR AGENT MUST ADVISE THE CAPTAIN OF THE PORT (COTP) OF THE CHANGE AS SOON AS POSSIBLE.**WHERE LIGHTERING OPERATIONS ARE CONDUCTED AS A RESULT OF COLLISION, GROUNDING, TANK RUPTURE, OR ANY SIMILAR EMERGENCY, IMMEDIATE NOTICE MUST BE GIVEN TO THE COTP. **COTP ACCEPTANCE OF THE ABOVE INFORMATION DOES NOT CONSTITUTE COAST GUARD APPROVAL OR CERTIFICATION OF ANY PARTICULAR PROCEDURE OR EQUIPMENT, NOR DOES IT GRANT IMMUNITY FROM ANY LAW OR REGULATION AND IN NO WAY LIMITS EXISTING AUTHORITY TO IMPOSE CIVIL PENALTIES, FINES, FORFEITURES OR TO INITIATE CRIMINAL PROSECUTION FOR ANY VIOLATION OF ANY LAW OR REGULATION. SUBMITTED BY: TITLE: DATE:

APPROVED: TITLE: DATE:

9799 FEDERALLY MANAGED SPILL RESPONSES

To ensure a properly managed federal response the Federal On-scene Coordinator should consider the following actions:

Federal On-scene Coordinator

Assume federal responsibility for response. [Link to Incident Command Job Aid]

Finance Section

MLCLANT (A-fcp) will assume the duties and responsibilities as the incident’s Finance Section Chief (FSC)The FSC will evaluate and determine the best method of contracting existing Oil Spill Response Organizations [Link to List of Sector Delaware Bay OSROs with BOAs] [Link To OSRO response equipment within 300 miles of Sector Delaware Bay] An on line list of OSROs with BOAs is available at http://webapps.mlca.uscg.mil/fdiv/fcp-2.htmlThe FSC will keep the National Pollution Funds Center (NPFC) informed of financial issues The FSC will coordinate with NPFC to determine the best method for handling claims generally and specifically claims dealing with the decontamination of private craft The FSC will determine and order required staff to maintain oversight of & direct operations of the finance section

Logistics

Identify and Coast Guard Logistics Section Chief Order in a Coast Guard Supply Unit Leader The Logistics Section Chief will work with the FSC to establish a resource ordering process and coordinate closely with the commercial spill management team’s Logistics Section Chief to ensure a smooth transition The newly designated Coast Guard Logistics Section Chief will assume approval authority for resource decisions in addition to oversight

Operations

Evaluate and select the Oil Spill Response Organization that can provide an appropriate response [Link to List of Sector Delaware Bay OSROs with BOAs] [Link To OSRO response equipment within 300 miles of Sector Delaware Bay] An on line list of OSROs with BOAs is available at http://webapps.mlca.uscg.mil/fdiv/fcp-2.html

Ensure an Authorization to Proceed document is sent to selected OSRO(s).

Determine if Strike Team and/or Sector Delaware Bay personnel will be designated as Division/Group Supervisors or contractors will be used in that capacity. If contractors are used as Division/Group Supervisors, implement the following protocols for the Federal On-scene Coordinator Representatives (FOSCRs) to follow [Link to FOSCR Protocol Section 9723] Order in Coast Guard personnel to support extended operations commitment Strike Team and or Sector Delaware Bay personnel will ensure that submission of Form 5136s are completed daily and submitted by 1800 Strike Team and/or Sector Delaware Bay Personnel will be located at every established staging area and decontamination area and will complete a Form 5136 daily

Planning

Obtain a full accounting of response resources including overhead personnel Establish a visual resource tracking system and evaluate potential areas for demobilization

Documentation

The Documentation Unit Leader will ensure that all required documentation be placed in the historic record.

9701 Activation Procedures for LANTAREA IMAT

Documents

Transcript of 9701 Activation Procedures for LANTAREA IMAT