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the contract, with a new termination date of September 19, 2020, which will allow KimleyHorn and Associates, Inc., to complete the full scope of work.

The approval of this amendment is critical to moving forward with the widening ofPennsylvania Avenue. Additionally, an added benefit to the City is that the results for theinfiltration testing will bene?t the Pennsylvania Avenue Interchange Project.

Fiscal Impact:

Total Bud et for Desi n Service $ 650,000.00

Previousl A roved Contracts & Encumbrances

Kimle Horn $ 363,314.00

Moffat & Nichol $ 94,286.00

Pro er S ecialists, Inc. $ 126,750.00

Union Pacific Railroad $ 8,132.17

Pro'ect Mana ement $ 8,822.44

Total Contract & Encumbrances $ 601,304.61

Kimlev-Horn Professional Services Second Amendment $ 41,92 7.00

Remainin Proiect Account Balance $ 6,768.39

The additional design services included in the second amendment are $41,927, bringingthe entire contract to a not-to-exceed $405,241. This additional amount will be paid fromCapital Improvement Project Account No. 2017-009.

Finance Director Review:

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observationto?eldcheckanddocumentvisibleconditionsrelevanttothedesign.Thisconsistsofobservingexistinghardscape,surfaceutilityfeatures,andotherconstraintsfoundwithintheprojectarea.wewillobtai

nkeyphotographsand?eldnotesforthedesign.

Task4: TrafficAnalysis (0P77ON/ll.)Wewillpreparea traf?canalysisto evaluatethe I-10Freewaymainline,PennsylvaniaAvenueand ramps

.Limitsalongthefreewayare betweenBeaumontAvenueandHighlandSpringsRoadencompassinganalysisofmainlinecapacity,mergeldivergewithramps,andweaving.LimitsalongPennsylvaniaAvearebetwee

n6thStreetand1stStreet(?veintersections/foursegments)encompassingsegment and intersectionanalysis.Existing,OpeningYear,and20-yearBuildoutConditionswillbeanalyzed.WeassumeRIVTAMmodeldata

willbe providedto conductfutureanalyses.Aspartofthe analysis,wewillprovidean IntersectionControlEvaluation(ICE)accordingtoCaltransTraf?cOperationsPolicyDirectiveNo.13-02.Thiswillprovideinitia

lassessmentlscreeningto identifyintersectionconceptsthatmeritfurtl1erconsideration,andthenengineeringanalysisto assist incomparingconcepts.

Deliverables:a Draftand FinalTraf?cAnalysis

Task5-FieldSurveying and Base Mapping (area coverage exhibit contained with fee)TheKimley-HomTeamwillprovideaerialmappingand supplemental?eldsurveysat a scaleof 1"= 50'.Aerialmapping willcontainplanimetrics"and two-footcontours. We willperformsupplemental?eldtopographicsurveystoencompass,25-footcrosssections,planimetricsandculture:1)alongtheoutsideET

Won I-10wherethe twoproposedrampswillJoin;2) westboundoff-rampjust west of the gore area; 3)PennsylvaniaAvenuebetweentheRailroadand6thStreet;4)andselectivefeaturespotentiallyimpactedbythe proposed improvements.Aerialmappingwillencompassthe futureextensionof 2"“ StreetfromPennsylvaniaAvenueto approximately700'west of CommerceWay.Thesupplementalsurveyswillbemergedwiththeaerialmappinganddeliveredina MicrostationDGN?leformat.Wewillrecovertheexistin

gstreetcenterlinemonumentsalongPennsylvaniaAveas shownonreadilyavailablemapsanddeedswithinthe projectarea.We willplotexistingR/Wbasedon recordmaps.We willplotpropertylinesforimpacte

dpropertiesinthe northeastquadrantbasedonrecorddata.Wewillpreparea RecordofSurvey,as requiredunderCalifomiaPLSAct8762.

Plotoverheadand undergroundutilitylinesbasedonreadilyavailabledataandrecorddrawings.

Task 6: Geotechnical Engineering Analysis and Reports (additional descriptioncon tained with fee)OurTeam willperforma geotechnicalevaluationconsistingof?eldobservations,obtaining?eldsamples,andconductinganalysisto assistwiththedesignoftheproposedrampsaccordingtoCaltransstandardsandrequirements.Thiswilladdressitemssuchas excavationandembankmentrequirements,pavement sectionandconsiderationsforpotentialretainingwalls.Weanticipateobtaininguptosevenborings,approximatel

y10to50feetdeep, fortheanalysis.

Deliverables:. DraftandFinalGeotechnicalDesignReport. Draftand FinalMaterialsReport

RcvD

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Task 7: Pavement LifeCycleCost Analysis (LCCA) (NOT INCLUDED)OurTeamwillprovidea LCCAbasedonCaltransLCCAProceduresManual.Thiswillstudythe propose

dpavement using engineeringeconomic‘principlesto evaluate long-terminvestmentoptionsusing theRealcostsoftware.We willcoordinateresultswithCaltransMaterialsgroupto gain concurrenceon theapproachforproposedpavementsections.

Deliverables:- DraftandFinalLCCA

Task8: Drainage ReportsOurTeamwillpreparea DrainageReporttoaddresshydrologyandhydraulicsforthesiteandprovidedesignrecommendations.Modi?cationofexistingdrainageinletsandotherdrainagestructures(e.g.concreteditc

handheadwall)areanticipatedas partoftheproject.Modi?cationsare intendedtomaintainexistingdrainagepatternsand?ows. Flowsnorthofthefreewaywilldischargetotheexistingheadwayat theterminusofthe

concreteditchat the end of the existingwestboundoff-ramp.Flowsfromtheneweastboundoff-rampwilldischargeto the existingcrossculvertthatdischargessouthofthe railroadtracks.Calculationswillconsis

tofcomparingthepre-and post-projectconditionsat thesite. Evaluationis limitedto theimpactedportionofthe stem drainwithinthe projectsite.Drainageinletsor oversidedrainswillbe incorporatedintodesignwherenecessary,i.e.to limit?ooded width,at lowpoints,and changes insuperelevation.Evaluationoftheexistingstormdrainsystem isnotanticipatedto benecessary.Thescopedoesnotincludeimprovementsorupsizingthe stonndrainmainlinewithinPennsylvaniaAvenue.Sincetheprojectis locatedwithinthe 100

-year?oodplainfortheBeaumontChannel,a LocationHydraulicStudy,andFloodplainEncroachmentReportwillalsobe needed.ThesewillfollowCaltransrequirementsusingmuchoftheinformationcontainedinthe

DrainageReport.

Deliverables:. Draftand FinalDrainageReport. Draftand FinalLocationHydraulicStudy- Draftand FinalFloodplainEncroachmentReport

Task9: Water Quality Management Plan (OPTIONAL)Wewillpreparea WaterQualityManagementPlan(WQMP)toaddressimpactstheprojectmayhaveonstormwaterquality.The effortfor thistaskencompassesreportpreparation,calculationsforBestManageme

ntPractices(BMPS)andcoordinationwiththeplansandspecialprovisions.Thelandscapedareawithinthenewwestboundloopramp willprovidean opportunityforconstmctinga newtreatmentBMP.ifonsitein?ltrati

onallows.a newin?ltrationbasinwillbe proposedto treatthe requiredwaterqualityvolume‘.lfonsitein?ltrationispoor,theneithera bioretentionor detentionbasinwillserveas the primaryBMP.vegetatedswaleswillbeconstructedto pretreatstormwaterbeforeenteringthe basin wherepractical.Itis anticipatedthatthe BM

Pwithinthe looprampareawillbeabletotreattherequiredwaterqualityvolumefortheentireproject.ABMPisnotanticipatedtobe constmctedalongtheeastboundoff-ramp.

Deliverables:. DraftandFinalWQMP

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Task 70:Storm Water Pollution Prevention Plan (OPTIONAL)Wewillpreparea CaltransformatStormWaterPollutionPreventionPlan(SWPPP)fortheProjecttocompl

ywiththeConstructionGeneralPermit(CGP).Thiswilladdressdisturbedareas identi?edwiththedesign.Weanticipatea RiskLevel2forthisprojectOncetheSWPPPisapproved,provideinformationtoassisttheCit

yinuploadingtotheSMARTSsystem.

Deliverables:. DraftandFinalSWPPP

Task 77: Geometric Approval Drawings (GADs) (NOTINCLUDED)The Ki_mley-HornTeam willprepareCaltransformatGADs.Thisentailsa stripplot showingplanvie

wgeometricdatawithcriticaldimension;typicalsections;rampprofiles;andtraf?cdatafortheapproved buildalternative.

Deliverables:0 GeometricApprovalDrawing

Task 72:Fact Sheets (OPTIONAL)We willprovidedocumentationof non-standardfeatureswithinCaltransRIW.ThisentailspreparationofCaltransstandardFactSheets foradvisoryor mandatorydesignexceptions.Weanticipatebothmandator

yandadvisoryfactsheetswithuptoeightnon-standardfeatures.

Deliverables:

0 DraftFactSheetsa FinalFactSheets

Task 73: Intersta te Modi?ed Access Report (IMAR)(NOTINC LUDED)Wewillpreparea separate reportthataddressesFHWApolicyrequirementsformodi?edaccess.Followthesubmittalrequirementsdescribedin FHWA’sInterstateSystemAccessInformationGuide.Weanticipat

esummarizinginformationgeneratedfromother tasks containedherein.Addressup to three roundsofcommentsfromCaltransforthe InterstateSystemAccess Change Request.Addressup to tworoundsofconsolidatedcommentsfromallagenciesforFinalApproval.

Deliverables:. DraftIMAR0 FinalIMAR

Task 74: Demolition Plans (NOTINCLUDED)Wewillprovidedemolitionplansto identifyremovalswithinthe limitsofwork.Thisentailsshowingremovalofprimaryfeaturessuchas pavement,curblgutter,concreteditch,sidewalk,fencing,signs,guardrail,andlargetrees.

Task 75 Layouts, Pro?les, TypicalSections and DetailsWewillshowlayouts,pro?lesandsuper-elevationdiagramsforthethreeproposedrampsandPennsylvani

aAvenuestreetwideningfrom15*Streetto6"‘Street. Plotworkingcrosssectionsat25-footintervals.Wewill

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showrampandstreettypicalsections.Wewillprovideblow-updetailsfornewrampintersections,ADAcurbrampsandjoinswithfreeway.

Wewillprovidea stripplotoftheexistinggroundpro?leforthefuture2"“StreetextensionfromPennsylvaniaAvenuetoapproximately700'westofCommerceWaybasedon'theaerialmappingobtainedinTask5.

Task 76:Drainage PlansProvidedrainageplansforimpactedsystems.Weanticipatesurfaceconveyancealongtheproposedramp

sup to PennsylvaniaAvenue,and then minormodi?cationsto joinexistingstorm drain.Modi?cation

isanticipatedattheexistingwestboundofframpcrossingPennsylvaniaAvenuetoconnecttotheproposedloo

pramparea.ShowdetailsforcatchbasinsanditemsthatdeviatefrompublishedCaltransstandards. '

Task 79: Composite UtilityPlansThe Klmley-HomTeam willprovidecompositeutilityplansto showexistingundergroundand overheadutilitieswithinthe projectarea, and proposedrelocations.Thesewillidentifyhighriskutilitiesand re?ectexistingfacilitiesper readilyavailablerecordinformation.the?eldobservations,?eldsurveys,and selectiv

epotholing,asindicatedhereinforpositiveidenti?cationcomplyingwithCaltransrequirements.Wewillshowproposedfacilitiesbasedon utilitycoordinationas indicatedherein.Thisplanifforcoordinationpurpose

sonly.Utilityrelocationplansare anticipatedto bebythe respectiveutilityagency.

Task20: Pa vemen t Delineation and Sign PlansWewillpreparepavementdelineationandsignplansshowingproposedsigningandstripingalongthethreeramps.We willshownecessary transitionstripingand advancedsigningalong PennsylvaniaAvenue

.StandardswillbeaccordingtotheCaliforniaManualonUniformTrafticControlDevices(MUTCD).

Task22 TrafficHandling and Detour P/ansOurTeamwillpreparetraf?chandlingplansat a scaleof1"=50'to indicatetemporarytraf?cdelineationforaddingtherampconnections.Thisconsistsofshowingshort-termlaneclosuresalongthefreewayoutsidelaneforthe twonewramps.AlongPennsylvaniaAvenue.thisconsistsofshowinga traf?cshiftforupto twostagesofwork.Fortherealignedwestboundofframp,providea short-termdetoursplanforfullclosureofthe rampforthejointoexistingrampjustwestofthegorearea.

Task24: Erosion Control PlansWewillprepareerosioncontrolplansat a scaleof1"=50'to indicateerosioncontrolBMPsto beimplemente

dbythe contractorpriorto andduringconstruction.These willaddressdisturbedareasof the site and alsoserveas thebasisfordevelopmentoftheSWPPPdescribedherein.Thisplanconsiderstheentiredisturbe

dareaoftheprojectanddoesnotattemptto addressconstructionstaging.

Task25 Speci?cationsOurTeamwillprovideCaltransStandardSpecialProvisions(SSP’s)forthe itemsidenti?edon the plansnotedherein.We willprovideadditionalinformationon these, suchas biditemdescription,accordingtocontentshownon boilerplate special provisionsprovidedby the City.We willprovidea biditemlistIncorporatingthese items.We anticipatethat the Citywillpreparethe othersectionsof the speci?catio

ndocumentand incorporatethese SSP’swithina designatedsectionoftheoveralldocument.

Task26: Opinion of Probable Construction Cost

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Assumptions:

The following assumptions have been made in regard to our scope and fee:

1.

9°.“.°’.°":'=‘.°~’

TheCitywillcoordinatewithCaltransregardingsubmittals,status,resolutionofcommentsandotherrelatedcoordinationas partofthePEERandencroachmentpermitprocess. Oureffortis limitedto

thecoordinationstatedinTask1.

Ourteamwillexecuteagreementsforthe designofboththe I-10/PennsylvaniainterchangeandPennsylvaniaAvenueRoadwayWideningProjects. Weassumethe RoadwayWideningProjec

trunsconcurrentwiththe l—10lPennsylvaniaAvenueInterchangeProject.Twoseparate bidpackageswillbeprepared,oneforthe Interchangeandtheotherforthe RoadwayWidening.

Thegeotechnicalreportwillcoverboththe interchangeandwideningprojectsina singlereport.

Thedrainagereportwillcoverboththeinterchangeandwideningprojectsina singlereport.

Alldrawingswillbesubmittedina fonnatcompatiblewithMicrostationV8i.

Speci?cationsandotherwrittendocumentswillbesubmittedinMicrosoftWordVersion2010orlater.

CostestimatesandotherspreadsheetsusedwillbesubmittedinMicrosoftExcel.

AsingleBuildAlternativewillmovefonrvard.Forpurposesofthisscopeand fee,weareassumingthecon?gurationshownas Concept1intheRFPwillbetheBuildAlternative.

Designchangesoradditionsdue to evaluationof non-standardfeatures,or otherrequest,arenotincluded.

FieldSurveys:Allsurveyswillbe tiedto the Countyof Riversidehorizontal(NAD83,Zone6) andvertical(NAVD88)datums.Coordinateand processencroachmentpermitwithCaltranstoconduct?eldsurveyswithinCaltransright-of-way(permitfees upto$750).Providetraf?ccontrolforthe?eldsurveysconsistingof cones alongthe edge of traveledway and a warningsign indicating?eldsurveysinprogress.Laneclosuresorotherformoftraf?ccontrolisnotanticipatedto benecessary

.Forall above-stateddeliverablesweanticipateoneroundofconsolidatedcommentspersubmiltal

.Ifadditionalcommentsare received,wewillschedulea workshoptoresolveandthenmakethe?nalsubmiltal.

Elfortforthe LocationHydraulicStudyis basedon receivingthe backuphydrologicmodel{HEC-1model)fromFEMAthatwasused toestablishthe 100-year?ood hazardareashownontheeffective

FIRMpanel.TheFEMAmodelwillbe modi?edto re?ecttheprojectconditionsanddemonstratenoimpactto the existing?oodplain.Theeffortdoes notincludebudgetforcreatinga newhydrologi

cmodelifttreoriginalmodelcannotbeobtainedfromFEMAoranotherlocalagency.

13. UtilityrelocationdesignsarenotIncluded.Ifneeded,thesecan be providedat an additionalcost.

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FIRST AMENDMENTTO

AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR(Moffatt & Nichol)

THIS FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES BYINDEPENDENT CONTRACTOR is made and effective as of the 18th day of December,2018, by and between the CITY OF BEAUMONT (“CITY”) whose address is 550 E. 6th Street,Beaumont, California 92223 and Moffatt & Nichol whose address is 3780 Kilro Ai ort WaSuite 600 L011 Beach CA 90806 (“CONTRACTOR”) in consideration of the mutual promisesand purpose contained herein, the parties agree as follow:

RECITALS

A. WHEREAS, CITY AND CONTRACTOR executed that certain AGREEMENTFOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR (“Agreement”) forproviding Environmental Documentation Services for the Pennsylvania Avenue InterchangeImprovement Project, Pennsylvania Avenue Widening Project and the Pennsylvania AvenueGrade Separation Project, dated December 19, 2017 (Exhibit B); and

B. WHEREAS the Parties wish to amend the Agreement to extend the term andauthorize additional Services and corresponding payment to CONTRACTOR as outlined in theiradditional scope and fee proposal (“Proposal”) dated December 7, 2018, which is attached heretoas Exhibit A; and made a part hereof.

AMENDMENT TO ORIGINAL AGREEMENT

NOW THEREFORE the Parties hereby amend the Agreement as follows:

1. Term M’ A we-"ent The term of the Agreement is hereby extended until theServices are completed not to exceed three (3) years from the date of the Agreementor December 19, 2020.

2. Additional Services and Com ensation. The parties agree to increase the scope ofthe Services, as provided in Section 2 of the Agreement, and accordingly increase themaximum limit on fees authorized to be paid by the CITY set forth in Section 4.01 ofthe Agreement by an additional Fifty One Thousand Six Hundred and EighteenDollars ($51,618) for a total not-to-exceed amount under the Agreement as amendedof Three Hundred Forty seven Thousand One Hundred and Forty One Dollars($347,141). Such compensation for Services, when earned by CONTRACTOR underthe Agreement, shall be paid at the rates and on the terms and conditions set forth in

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Pennsylvania Avenue Improvement Projects Beaumont, CA

12/7/2018 Proposal for Regulatory Permitting 8: MSHCP Services

footprint, an optional task has been included to cover M&N's work to prepare and submit a PCN onbehalf of the City. The USACEdoes not require an application fee for the PCN.

0 Regional Water Quality Control Board (RWQCB). Impacts to RWQCBjurisdiction are anticipated forimpacts to Waters of the U.S. and waters of the State, triggering the need for a 401 Water QualityCertification. M&Nwill prepare the 401 Certi?cation Application and submit to the RWQCBonbehalf of the City. An estimate of the RWQCBapplication fee is provided for informational purposes,which was assessed using the FY2018-2019 Dredge and FillFee Calculator (Effective Date11/7/2018) Current Calculator accessed athtt s: www.waterboards.ca. ov water issues ro rams cwa401 .Assuming impacts to 1/10acreof Waters of the U.S., the Application fee is anticipated to be $1,638, which should also cover thetotal RWQCB’sProject fee. Please note the RWQCB’sProject fee can vary dramatically based on sizeof impact at $14,489 per acre of impact (of Waters ofthe U.S.)—this is an agency fee and a separatecost from compensatory mitigation costs, which are also paid directly to the agency.

0 CaliforniaDepartment ofFish and Wildlife(CDFW). A CDFW 1602 Streambed Alteration Agreement

will be needed for impacts to Waters of the State. M&Nwillprepare the 1602 Application and submitto CDFW on behalf of the City. Estimates for the CDFW application fees are $5,145.75 based on theStandard Agreement fee schedule for a project that has a total cost of more than $350,000 as foundat the following link htt s: nrm.df .ca. ov Fi|eHand|er.ashx?DocumentID=153001&in|ine. Again,this is an agency fee and a separate cost from any compensatory mitigation costs, which are also paiddirectly to the agency.

Permit application packages for USACE,RWQCBand CDFW. M&N assumes that impacts toWaters of the United States are less than 1/10of an acre; therefore, no PCN is required andinformal coordination with the USACEwill be sufficient.If impacts are greater than 1/10ofan acre, an optional task (Opt. 2 ) is provided in Table 3 tocover the preparation of a PCN.

OBJECTIVE: After the applications are submitted in Task 2, the primary objective of this task is to act asCity's agent in the permit procurement process and coordinate with the project team to obtainadditional information for the agencies as requested, process the applications and obtain the permits.

0 USACE. If a PCN is required, an optional task (Opt. 3 in Table 3) has been included for coordinationwith USACEstaff to answer questions and follow up with USACEstaff until the 404 Nationwide Permitis obtained.

0 RWQCB.Coordination with RWQCB staff will occur to answer questions and follow up with RWQCBstaff until the 401 Water Quality Certification is obtained.

0 CDFW. Coordination with CDFW staff will occur to answer questions and follow up with CDFW staffuntil the 1602 Streambed Alteration Agreement is obtained.

0 This task assumes that no additional studies will be required, no in-person meetings will be needed,and no changes to the Project description or footprint will occur triggering the need for additionalapplication submittals/augments and/oragency reviews.

0 Assumes M&Nwill hold coordination meetings with the regulatory agencies by teleconference.

TASK 3—COORD|NAT|ON WITH REGULATORYAGENCIESAND OBTAIN PERMITS

SCOPE OF WORK

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Task No. Optional Task Description Fee

Pennsylvania Avenue Improvement Projects — Beaumont, CA

12/7/2018 Proposal for Regulatory Permitting & MSHCP Services

0 Pre-construction coordination with City staff, City Project Engineering Consu|tant(s), USACE,RWQCBand CDFW.

o Facilitate permit compliance and facilitate agency sign-off of completed work.

To accomplish these tasks M&N proposes the following schedule, as shown in Table 1, once given thenotice to proceed (NTP):

Table 1 — Pro 'ect Schedule

1 Permit Streamlining Strategy and Management After NTP to end of contract2 Regulatory Agency Permit Applications (draft sent to City 2 — 3 weeks

for review) (After approved footprint)3 Coordination with Regulatory Agencies 3-12 months*

(Subsequent to Task 2)4 l MSHCPand DBESPCoordination with Regulatory Agencies I Concurrent with Task 2 and 3

* Note: Every effort will be made to streamline timing of obtaining the USACE404 Permit, RWQCB401Certification and CDFW 1602 Agreement; however, workloads of Resource Agency personnel are outsideofthe control of M&N staff, and delays are possible.

To accomplish these tasks M&Nproposes the following fee schedule, as shown in Table 2, once given thenotice to proceed (NTP):

Table 2 - Fee Schedule

1 Permit Streamlining Strategy and Management $1,6942 Regulatory Agency Permit Applications RWQCB401 and CDFW 1602 $9,9123 Coordination with Regulatory Agencies and Obtain Permits $10,4304 MSHCP and DBESPCoordination with Regulatory Agencies $3,906

TOTAL $25,942

Optional tasks are identified in Table 3.

Table 3 — O tional Tasks Fee Schedule

Opt. 2 USACE404 PCN (If required due to more the 1/10acre impacts) $5,992Opt. 3 USACE404 PCN processing (If required due to more the 1/10acre impacts) $2,870Opt. 4 Contingency additional work required for DBESP(assumes 20 hours) $4,424Opt. 5 Permit Implementation Services for Construction (assumes 60 hours) $12,390

ODC — Mileage $68OPTIONAL TOTAL $25,676

Task No. FeeTask Description

M&N FEESCHEDUL

ScheduleDescriptionTask No.

PROJECTSCHEDUL

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III‘

Pennsylvania Avenue Improvement Projects — Beaumont, CA

12/7/2018 Proposal for Regulatory Permitting & MSHCP Services

AGENCYFEEThe following agency fees are estimated for the applications and compensatory mitigation and areprovided to the City for informational purposes (Table 4). Such fees are subject to change and are notwithin the control of M&N.

Table4-A enc Fees Antici ated to be aid direct! ram Ci toA enc

1 404 USACEApplication Fee 502 401 RWQCBApplication and Project Fees (note that the $1,638

total Project fee is $14,489 per acre of impact; therefore,this fee willvary depending ultimate impact numbers)

3 1602 CDFWApplication Fee (set fee for projects with a total $5,145.75cost of $350,000 or more)

4 Compensatory Mitigation Credits (Estimated at $265,000 $159,000per Acre x 3:1 ratio x estimated 0.2 acres of impact toWaters of U.S./State). Cost may be reduced or increaseddepending on level of actual impacts.

TOTAL $165,783.75Note all fees are subject to agency review and based upon impacts to jurisdiction waters fromthe approved project footprint.

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?ééw 44%anc /rot‘ Mayor

IN WITNESSWHEREOF, the partieshereby have made and executed this Agreement tobe effective as of the day and year ?rst above-written.

CITY: CONTRACTOR:

CITY OF BEAUMONT MOFFATT & NICHOL

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hill m o ffcnt 8: n lc h 01 Creative People, PractlcolSolu’rIons.°

Project: Pennsylvania Avenue Interchange Improvements

The Beaumont City Council approved soliciting for outside professional engineering services toprepare design, environmentaldocumentation, and right-of-wayacquisition for this project:

CaliforniaEnvironmental Quality Act (CEOA)and National Environmental Policy Act(NEPA}Support. This project will expand the existing partial interchange to include anew westbound on-ramp and eastbound off-ramp to complement the existing rampsand create a full interchange. The City is leading a project to add two ramps to thePennsylvania Avenue interchange with the I-10 freeway. The project would add a‘westboundon-ramp and eastbound off-ramp at Pennsylvania Avenue.

Scope of Services

The following is our understanding of the scope of services and associated tasks to becompleted.

Task 1: Data Collection,Document Reviews, and FieldStudies/SiteVisitTask 2: EnvironmentalTechnical StudiesTask 3: Environmental Documentation and Clearance for the Pennsylvania Avenue

Interchange ImprovementsTask PM: Project Management and OA/QCServices

M&N has initially identi?ed the following environmental topical areas (biological studies,cultural resource studies, and hazardous material services) to utilizeSubconsultant services.Upon contract award and/orduring the kick-offmeeting, M&Nproposes to jointly identifywiththe City the project requirements and speci?c services required. M&Nwill procure the neededlocalsubconsultants for the project based on these requirements.-

The EnvironmentalTechnical Studies will include both the Pennsylvania Avenue InterchangeImprovements and Pennsylvania Avenue Widening Improvements projects. The PennsylvaniaAvenue Grade Separation Improvements project willalso be included if the design informationis available.

Task 1: Data Collection, Document Reviews, and FieldStudies/SiteVisit

Within two weeks after project initiation and a kick-offmeeting, M&Nwill initiate coordinationwith the City and engineering team, commence data collection and conduct ?eld studies/

sitevisits.

Activitiesto includethe following:

Data mining activities such as conducting research to obtain all relevantproject data.0 Re?ne the Purpose and Need statement so that it accurately re?ects the project intent.

and clearly de?nes the goals of the project.0 Identify the environmental footprint to include all project elements. The footprint will

be used as a cornerstone of the environmental analysis (for the technical studies andenvironmental document) to identify the physical boundaries of the project study area.Coordinate with the design engineering team.

Page 1

City of BeaumontEnvironmentalDocumentation Services Proposal

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Ill!

CulturalStudy:

An Area of PotentialEffect(APE)for cultural resources at the proposed project area will beestablished prior to the survey and in conjunction with the Caltrans District 8 Professionall

yQuali?ed Staff(PQ5).The map will be modi?ed depending upon the ?ndings of the ?eld surveyand any changes will be reflected in a revised APE.The finalAPEmaps must be reviewed andapproved by Caltrans. Cultural studies will be conducted to identify archaeological andarchitectural history resourceswithin the project area. Native American Consultationwilloccurto comply with AB52.

InitialSite Assessment (Hazardous Materials) Study:

Records Review: A search of selected government databases will be ordered from anenvironmentaldatabase company per ASTME 1527-13.

Site Reconnaissance:-Anobservational reconnaissance of the site willbe performed for visualindications of environmental conditions including that which may suggest presence ofhazardous materials. in addition, site conditions will be photo-documented. The sitereconnaissance willbe conducted by a quali?ed environmental professional as de?ned in ASTME 1527-13 and Federal AllAppropriate Inquiry (AAI)criteria.

Interviews: A reasonable attempt will be made to interview present and/or past owners,lessees, key site manager,» occupant, and employees and adjacent tenants (provided they arecooperative) for additional Information about past and present site usage, for propertiesadjacent to Caltrans right-of-way and particularly for "take" properties for expanded right-of-way.

Re ort Pre aration: Upon completion of records review, reconnaissanceand interviews,anillustrated draft report will be issued for comments prior to ?nalization.Once we have receivedand addressed the comments, a fully illustrated ?nal report will be issued summarizing our?ndings, conclusionsand recommendations.

PaleantologyStudy:

A literature record search for paleontological resources will be requested from the SanBernardino County Museum and will cover the study area (including a 1.0-acre buffer).Supplemental research on geological mapping, formations, previous paleontologicalstudies andonline paleontological databases will also be conducted. A report of ?ndings willfollow theguidelines of the Society of Vertebrate Paleontology.

Water Quality Study:

M&Nwill prepare a Water Quality AssessmentReport (WQARfor the project that discusseswatershed characteristics,groundwater hydrology (from the design engineer), regulatoryrequirements, pollutants of concern, receiving waters conditions, and bene?cialuses. Thereport will also discuss design pollution prevention best management practices (B_MPs),construction site BMPs, and treatment BMPsthat are applicable to the project alternativesperthe design engineer and Caltrans Storm Water Quality HandbooksProject Planningand DesignGuide (as applicable). The project's potential impact on water quality willbe evaluatedand mayrecommend mitigation measures necessary to prevent adverse water quality impacts.

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Task PM — Project Management and QA/QCServices

Provide general coordination and administrative support during the project planning, design,and permitting prior to construction/installation.Key Tasks include:

0 Coordinate with City staff, design engineering team, and if needed, subconsultantsand/orCaltrans.

I Project Management Administration: The Project Manager will closely monitor theaccrual of hours, keep the City informed, and ensure the project is completed to theCity's satisfaction.

0 General administration, management, and processing of monthly invoices.0 Conduct quality assuranceand quality control (GA/QC)reviews.

For completion of Tasks 1 through 3, assumeMN will have on-going communication with theCity and the design engineer to discuss the project design. The M&N Project Manager willconduct meetings, which will be attended by M&Nand City personnel, including:

U One (1) kick-offmeeting with Citystaff;0 Up to four (4) in-person meetings with City staff (and design engineer, if needed); and0 Up to eight (8) tele-conference meetings with City staff (and design engineer, if needed)

Project Schedule

0 The following schedule is based on weeks after Notice to Proceed (NTP)/kickoffmeeting.

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Optional Items

M&Nis a client focused firm and everything we do is centred around our clients,meeting theirexpectations by delivering excellent services at the agreed upon price within the agreed uponschedule.

None of the items listed below is part ofthe scope of work, but can be added if needed by theCity.

PublicOutreach:

M&N can provide public outreach and support services associated with this project. Thepurpose of these meetings, if needed, is to obtain input from the public on the environmentaldocuments. M&N can act as facilitator at the meetings, and provide media notices, agendas,notes and content. M&N'sta?’ have extensive experience in coordinationof public outreachthrough various branches of federal, state, and local branches of government.

Re-validation:

Due to NEPAAssignment from MAP-21 to Caltrans, a Re-validationmay be required during ?naldesign, or the next major federal approval phase. The Re-validationform willbe filledout, andsubmitted to the City/Caltrans for review and to Caltrans for approval.

Re ulato Permittin Framework:

Our permitting experience includes obtaining federal, state, and local agency permits andapprovals for various types of infrastructure projects, including roadway, rail, bridge, andwetland projects. The level of effort includes the following: determinationof permitrequirements and schedules, specialized report preparation, coordinationwith regulatoryagencies, ‘permit application preparation, permit application follow-up, and public hearings.M&Ncan act as the agent for the City to obtain the permits.

Coordination with the Western Riverside County Regional ConservationAuthority early on inthe environmental document process is suggested, as their regularly scheduledmeetings givethe City the opportunity to discuss the project in front of the applicable regulatoryagencies forcompliance with the multi-species habitat conservation plan (MSHCP).This informationcanthen be documented in the environmental document, which streamlines the regulatorypermitting that is required during ?nal design.

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III!

City of Beaumont

Numberof Hours Fee(S

Cost Proposal | Pennsylvania Avenue Interchange improvements

1. Background Information0 RecordResearch, Site Investigation

30 Project Description & Purpose and Need 6 $63680 EnvironmentalMapping

2. EnvironmentalTechnicalStudies0 Air Quality 1040 BiologicalResources 260 Cultural Resources 26 $61,4440 HazardousMaterials 25- Paleontology 250 water Quality 92

3. EnvironmentalDocument0 CEQAIS/MND— Draft Environmental Document (DED) 136o CEOAIS/MND— DEDPublicCirculation 24 $43,3220 CEQAIS/MND— FinalEnvironmental Document (FED) 60o NEPACE— Draft and Final 32

PM. Pro'ect Management .0ProjectManagement/Meetings/Coordination 48 $12'o00

subtotal 636 $128,734Subconsultants

0 BiologicalResources $15,0000 Cultural Resources TBD $20,000a HazardousMaterials $10,000

Other Direct Costs0 Mileage $2680 Reproduction/Photocopies $400 $1,0280 Paleontology Database Search 5360

TOTAL 636 $174,762

Assum tions:

0 The environmental technical studies will encompass both Pennsylvania Avenueimprovement projects (and the grade separation if design informationis available).

0 The project willbe approved via the Caltrans Permit Streamlined Process.0 Caltrans may review the environmental technical studies up to one time, and any

outstanding comments will be addressed with a comment resolutionconferencecall.a Project Management assumes monthly coordination meetings including,but not limite

dto, the City, Caltrans, and design consultant.0 Contracts for all three Pennsylvania Avenue projects willbe awarded and completed

within the same time frame.

Revised

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MI!


Optional ltems

M&N is a client focused firm and everything we do is centred around our clients, meeting theirexpectations by delivering excellent services at the agreed upon price within the agreed uponschedule.

None of the items listed below is part of the scope of work, but can be added if needed by theCity.

PublicOutreach:

M&N will provide public outreach and support services associated with this project. Thepurpose of these meetings is to obtain input from the public on the environmentaldocuments

.M&N will act as facilitator at the meetings, and provide media notices, agendas, notes andcontent. M&N staff have extensive experience in coordination of public outreach throughvarious branches of federal, state, and local branches of government.

Re ulator Permittin Framework:

Our permitting experience includes obtaining federal, state, and local agency permits andapprovals for various types of infrastructure projects, including roadway, rail, bridge, andwetland projects. The level of effort includes the following: determinationof permitrequirements and schedules, specialized report preparation, coordination with_regulatoryagencies, permit application preparation, permit application follow-up, and public hearings.M&Nwillact as the agency for the City to obtain the permits.-

Coordination with the Western Riverside County Regional Conservation Authority early on inthe environmental document process is suggested, as their regularly scheduledmeetings givethe City the opportunity to discuss the project in front of the applicable regulatoryagencies forcompliance with the multi-species habitat conservation plan (MSHCP).This informationcanthen be documented in the environmental document, which streamlines the regulatorypermitting that is required during final design.

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Numberof Hours (

Cost Proposal I Pennsylvania Avenue Widening

1. Background Information0 Record Research, Site investigation0 Project Description & Purpose and Need

36 $6568

0 Environmental Mapping2. EnvironmentalTechnicalStudies

0 Air Quality 240 Biological Resources 300 Cultural Resources 300 HazardousMaterials 30o Paleontology 300 Water Quality 24

3. Environmental Document0 CEQAIS/MND— DraftEnvironmental Document'(DED) 136- CEQAl5/MND oeoPublicCirculation 24 542332- CEQAIS/MND- FinalEnvironmental Document (FED) 60

PM. Project Management36 $9 0000 Project Management/Meetings/Coordination ’

Subtotal 460 $93,513Other Direct Costs

0 Mileage $2680 Reproduction/Photocopies $400 $668

TOTAL 460 $94,235

Assum tions:

The environmental technical studies will encompass both Pennsylvania AvenueInterchange and Widening projects (and the grade separation if design information isavailable).Subconsultant technical studies (biological resources, cultural resources,and hazardousmaterials) for the Pennsylvania AvenueInterchange project willbe used for this project.Any Caltrans comments on the environmental technical studies (if any) willnot cause aschedule delay on this project.Caltrans will not be directly involvedwith this project.The City will review the environmental document one time, and any outstandingcomments willbe addressed with a comment resolution conferencecall.Project Management assumes coordination meetings including, but not limitedto, theCity and design consultant.Contracts for all three Pennsylvania Avenue projects willbe awarded and completedwithin the same time frame.

Revised11/15/

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ill!

9 Up to four (4) tele-conferencemeetings with City staff (and design engineer and/orCaltrans, if needed)

Project Schedule0 The following schedule is based on weeks after Notice to Proceed (NTP)/

kickoffmeeting.

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II“

M

askDescriptio Numberof Hours Fee(5

Cost Proposal I Pennsylvania Avenue Grade Separation

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El

AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR

THIS AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENTCONTRACTOR is made and effective as of the m day of_Se tember, 2017, by and between

the CITY OF BEAUMONT (“CITY”) whose address is550 E. 6thStreet, Beaumont, California92223 and KIMLEY-HORN AND ASSOCIATES. INC. whose address is 3880 Lemon Street

Suite 420. Riverside.CA 92501 (“CONTRACTOR”).

RECITALS

This Agreement is entered into on the basis of the following facts, understandingsandintentionsof the parties to this Agreement:

A. CITY desires to engage CONTRACTOR to provide Desi n Services for thePennsvlvaniaAvenue Interchange Im rovement Pro'ect; and

B. CONTRACTOR has made a proposal (“Proposal”) to the CITY to provide suchprofessional services, whichProposal is attachedhereto as Exhibit“A’?;and

C. CONTRACTOR agrees to provide such services pursuant to, and in accordancewith, the terms and conditions of this Agreement, and represents and warrants to CITY thatCONTRACTOR possesses the necessary skills, licenses, certi?cations, quali?cations, personneland equipment to provide such services.

AGREEMENT

NOW, T'I-IEREFORE, in consideration of the foregoing Recitals and mutual covenantscontainedherein, CITY and CONTRACTOR agree as follows:

1. Term of A cement. This Agreement is effective as of the date?rst abovewrittenand shall continue until terminated as provided for herein. Not with standing anything in thisAgreement, this Agreement shall automatically terminate after one (1) year unless extended bythe parties with the approval of the City Council of the CITY.

2. Services to be Performed. CONTRACTOR agrees to provide the services(“Services”) as follows: Desi 1 Services for the Penns lvania Avenue Interchange Im rovementProject and any other services which the City may request in writing from time to time. AllServices shall be performed in the manner and according to the timeframe set forth in theProposal. CONTRACTOR designates Darren Adrian as CONTRACTOR’Sprofessionalresponsiblefor overseeing the Services provided by CONTRACTOR.

3. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR’ssolecost and expense, employ such competent and quali?ed independent associates, subcontractorsand consultants as CONTRACTOR deems necessary to perform the Services; provided,however, that CONTRACTOR shall not subcontract any of the Services without the writtenconsent of CITY.

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ProfessionalEngineering Sezvioasfm

PENNSYLVANIAAVENUEInterchange Improvements

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ProfessionalEngineeringServices for



Task 7: Pavement LifeCycle Cost Analysis (LCCA)OurTeamwillprovidea LCCAbasedon CaltransLCCAProceduresManual.Thiswillstudythe propose

dpavement using engineeringeconomicprinciplesto evaluatelong-terminvestmentoptions using theRealcostsoftware.We willcoordinateresultswithCaltransMaterialsgroupto gain concurrenceon theapproachforproposedpavementsections.

Deliverablesza DraftandFinalLCCA

Task 8: Drainage ReportsOurTeamwillpreparea DrainageReporttoaddresshydrologyandhydraulicsforthe siteandprovidedesig

nrecommendations.Modi?cationofexistingdrainageinletsandotherdrainagestructures(e.g.concreteditchand head_wall)areanticipatedas partoftheproject.Modi?cationsare intendedto maintainexistingdrainag

epatternsandflows.Flowsnorthofthefreewaywilldischargetotheexistingheadwayat the terminusoftheconcreteditchat theendofthe existingwestboundoff-ramp.Flowsfromthe neweastboundoff-rampwil

ldischargeto the existingcrossculvertthatdischargessouthofthe railroadtracks.Calculationswillconsistofcomparingthepre-and post-projectconditionsat the site. Evaluationis limitedtothe impactedportionof

the stormdrainwithinthe projectsite. Drainageinletsor oversidedrainswillbe incorporatedintodesignwherenecessary,i.e.to limit?ooded width,at lowpoints,andchanges insuperelevation.Evaluationofthe

existingstormdrainsystemisnotanticipatedtobe necessary.Thescope doesnot includeimprovementsorupsizingthe stormdrainmainlinewithinPennsylvaniaAvenue.Sincethe projectis locatedwithinthe 100

-year?oodplainfortheBeaumontChannel,a LocationHydraulicStudy,andFloodplainEncroachmentReportwillalso be needed.ThesewillfollowCaltransrequirementsusingmuchofthe informationcontainedinthe

DrainageReport.

Deliverables:. DraftandFinalDrainageReport0 DraftandFinalLocationHydraulicStudya DraftandFinalFloodplainEncroachmentReport

Task9: Storm Water Data ReportWe willpreparea CaltransformatStormWaterDataReport(SWDR)toaddressimpactsthe projectmayhav

eon stormwaterquality.A LongFormSWDRis anticipated.Theeffortforthistask encompassesreportpreparation,calculationsforBestManagementPractices(BMPs)andcoordinationwiththe plansandspecialprovisions.The landscapedarea withinthe new westboundloop ramp willprovide an opportunityforconstructinga newtreatmentBMP.Ifonsitein?ltrationallows,a newin?ltrationbasinwillbe proposedtotreatthe requiredwaterqualityvolume.ifonsitein?ltrationispoor,theneithera bioretentionordetentionbasinwil

lserveas the primaryBMP.Vegetatedswaleswillbeconstructedto pretreatstormwaterbeforeenteringthebasinwherepractical.itisanticipatedthat the BMPwithinthelooprampareawillbeableto treattherequire

dwaterqualityvolumefortheentireproject.ABMPisnotanticipatedtobeconstructedalongtheeastboundoff-ramp.

Deliverables:0 DraftandFinalStormWaterDataReport

Rev4

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PENNSYLVANIAAVENUEInterchange improvements


Task 10: Storm Water Pollution Prevention Plan (OPTIONAL)Wewillpreparea CaltransformatStormWaterPollutionPreventionPlan(SWPPP)forthe Projecttocompl

ywiththeConstructionGeneralPermit(CGP).Thiswilladdressdisturbedareasidenti?edwiththe design.Weanticipatea RiskLevel2 forthisproject.OncetheSWPPPisapproved,provideinformationto assisttheCit

yinuploadingto theSMARTSsystem.

Deliverables:. DraftandFinalSWPPP

Task 71:Geometric Approval Drawings (G/lDs)The Kimley-HornTeam willprepareCaltransformatGADs.Thisentailsa strip plot showingplanvie

wgeometricdatawithcriticaldimension;typicalsections;ramppro?les;andtraf?cdatafortheapprovedbuildalternative.

Deliverables:0 GeometricApprovalDrawing

Task 72:Fact SheetsWe willprovidedocumentationofnon—standardfeatureswithinCaltransRlW.ThisentailspreparationofCaltransstandardFactSheetsforadvisoryor mandatorydesignexceptions.We anticipatebothmandator

yandadvisoryfactsheetswithuptoeightnon-standardfeatures.

Deliverables:

- DraftFactSheets0 FinalFactSheets

Task 73: In terstate Modi?ed Access Report (IMAR)Wewillpreparea separate reportthataddressesFHWApolicyrequirementsformodi?edaccess.Followthesubmittalrequirementsdescribedin FHWA'sinterstateSystemAccessinformationGuide.We anticipat

esummarizinginformationgeneratedfromother tasks containedherein.Addressup to three roundsofcommentsfromCaltransforthe InterstateSystemAccessChangeRequest.Addressup to tworoundsof

consolidatedcommentsfromallagenciesforFinalApproval.

Deliverables:. DraftIMARo FinalIMAR

Task 74:Demolition PlansWe willprovidedemolitionplansto identifyremovalswithinthe limitsofwork.Thisentailsshowingremova

lof primaryfeaturessuchas pavement,curblgutter,concreteditch,sidewalk,fencing,signs.guard rail,andlargetrees.

Task 75 Layouts, Pro?les, TypicalSections and DetailsWewillshowlayouts,pro?lesandsuper-elevationdiagramsforthethreeproposedrampsandPennsylvan

iaAvenuestreetwideningfrom13*Streetto6|" Street. Plotworkingcrosssectionsat 25-footintervals.Wewillshowrampandstreettypicalsections.Wewillprovideblow-updetailsfornewrampintersections,ADAcurb

rampsand joinswithfreeway.

Rev4

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Profassior:a!Engineering Services for


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Profesional EngineeringServices for


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Assumptions:

ProfessionalEngineering Se-rvicevsfor


RevisedSeptember12.201

The following assumptions have been made in regard to our scope and fee:

‘l.

5.31S°.°°.‘4P’

TheCitywillcoordinatewithCaltransregardingsubmittals,status,resolutionofcommentsandotherrelatedcoordinationas partofthe PEERprocess.Oureffortis limitedto the coordinationstatedi

nTask1.

Ourteam willexecute agreementsfor the designof boththe l-10lPennsylvaniaInterchangeandPennsylvaniaAvenueRoadwayWideningProjects. We assume the RoadwayVl?deningProjec

trunsconcurrentwiththe I-10lPennsy|vaniaAvenueInterchangeProject.Twoseparate bidpackageswillbe prepared,one forthe Interchangeandtheotherforthe RoadwayWidening.

Thegeotechnicalreportwillcoverboththe interchangeandwideningprojectsina singlereport.

Thedrainage reportwillcoverboththe interchangeandwideningprojectsina singlereport.

Numberofdrawingsare indicatedforeachdisciplinewithinthe fee sheet.Ifthesechange.wewillneedto re—assess oureffortandfees.

Alldrawingswillbe submittedina formatcompatiblewithMicrostationV8i.

Speci?cationsandotherwrittendocumentswillbesubmittedinMicrosoftWordVersion2010orlater.

Costestimatesandotherspreadsheetsusedwillbe submittedinMicrosoftExcel.

AsingleBuildAlternativewillmoveforward.Forpurposesofthisscope,andfee,weareassumingthecon?gurationshownas Concept1intheRFPwillbe the BuildAlternative.

.Designchangesor additionsdue to evaluationof non-standardfeatures,orotherrequest,are notincluded.

FieldSurveys:Allsurveys willbe tiedto the Countyof Riversidehorizontal(NAD83,Zone6) andvertical(NAVD88)datums.Coordinateand processencroachmentpermitwithCaltransto conduc

t?eldsurveyswithinCaltransright—of—way(permitfees upto$750).Providetraf?ccontrolforthe?eldsurveysconsistingof conesalongthe edge of traveledwayand a warningsign indicating?eldsurveysinprogress. Laneclosuresorotherformoftraf?ccontrolis notanticipatedto benecessar

y.. Forallabove-stateddeliverablesweanticipateone roundofconsolidatedcommentspersubmittal.Ifadditionalcommentsarereceived.wewillschedulea workshoptoresolveandthenmakethe?nal

submittal.

. Effortforthe LocationHydraulicStudyis based on receivingthe backuphydrologicmodel(HEC-1model)fromFEMAthatwasusedtoestablishthe100-year?ood hazardareashownontheeffectiv

eFIRMpanel.TheFEMAmodelwillbemodi?edto re?ect the projectconditionsanddemonstratenoimpactto the existing?oodplain.Theeffortdoes not includebudgetforcreatinga newhydrologi

cmodelifthe originalmodelcannotbeobtainedfromFEMAor anotherlocalagency.

Rev4

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ProfessionalEnglneering for

PENNSYLVANIAAVENUEmterchange Improvements

ui:5£.0"

22.

23.


Utilityrelocationdesignsare notincluded.Ifneeded,these can be providedat an additionalcost.

Geotechnicaltestingduringconstructionis anticipatedto be providedby othersor by separateagreement.

Traf?csignaldesignsare notincluded.Weanticipatestopcontrolat the newrampterminalsandnoimpacttotheexistingsignalat 6"‘St.

Rampmeteringdesignsare notincluded.Weanticipatea designexceptionforHOVbypassalongthe entranceramps.

Improvementstothe existingeastboundentranceramparenotincluded(additionofCHPtumouts.maintenanceturnouts.drainage,signing/striping,etc.).

We assumeno impact,to the gore area along the existingwestboundexit ramp.Thejoinforrealignmentisassumedtooccurwestofthe gorearea.

Weassumenoimpactto theexistingfreewayundercrossingstructure.Structuraldesignoranalysisofthisbridgeis not included.

.AWQMPforthisprojectwillnotbe requiredbecausetheprojectiscontainedentirelywithinCaltransright-of-way,and Caltransuses the StormWaterDataReportto conformtostateand NPDESrequirements.

Constructionstakingis not included.Weassumethiswillbe providedbyothers.

Itemsindicatedas optionalcan be providedforan additionalfee as indicatedintheFeeEstimate.

Attachments:

ExpandedScopeforFieldSurveysandBaseMapping(Towill)ExpandedScopeforGeotechnicalEngineeringAnalysisand Reports(Kleinfelder)

Rcv4

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l6

City of Be.Pennsylvania Avenue lnte

Not-to-Ext

Klmley-Hom Staff

110

80

816 466

96

40

160

32

20

12

12

20

20

56

160

160

24

100

32

16

11.5 20.4 11.7

Kimley») Horn

Task 1

Task 2

Task 3

Task 5

Task 6

Task 7

Task 8

Task 9

Task 11

Task 12

Task 13

Task 14

Task 15

Task 16

Task 17

Task 20

Task 21

Task 22

Task 23

Task 24

Task 25

Task 26

PIC

Hourl Billing Rate

Project Management and Coordination 6

Utility Coordination

Research and Field Observation

Field surveying and Base Mapping

Geotech Enineering Analysis and Reports

Pavement Life cycle Cost Analysis (LCCA)

Drainage Reports

Storm Water Data Report

Geometric Approval Drawings (GADs) 1

Fact Sheets 2

interstate Modi?ed AccessReport (IMAR) 4

Demolition Plans (3 Sheets)

Layouts, Pro?les, Typ Sections and Details (10Sheets)

Drainage Plans (4 Sheets)

Grading Plans (2 Sheets)

Pvmt Delineation and Sign Plans (3 Sheets)

Caltrans Overhead Sign Detail, Footing Plan andLightinglsign Ilium Plans (4 Sheets)

Traffic Handling and Detour Plans (5 sheets)

Landscape and irrigation Plans (6 sheets)

Erosion control Plans (3 Sheets)

Speci?cations 2

Opinion of Probable construction cost

TOTAL HOURS

Subtotals

FTE (Weeks) 0.4

Expenses (as a percentage of labor fees)

Labor Escalation

TOTAL COST

ProjectManager

90

-l>O)N-BNO)-ll

16

40

-BOAO)WQWOSCH-F-WC)

315

7.9

QNQCSr. Prof

10

12

12

40

16

10

12

12

182

4.6

Prof II

120

50

30

12

40

24

32

40

24

48

24

Prof I Analyst II I

$ 4.640 $ 86,900 $ 40.950 $ 82.800 $ 134.640 $ 67.570 $

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grty Q .

FIRST AMENDMENTTO

AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENT CONTRACTOR(Property Specialists, Inc.)

THIS FIRST AMENDMENT FOR PROFESSIONAL SERVICES BY INDEPENDENTCONTRACTOR is made and effective as of the 18”‘day of December, 2018, by and between the

CITY OF BEAUMONT (“CITY”) whose address is 550 E. 6”‘Street, Beaumont, California92223 and Pro e S ecialists Inc., whose address is 26070 Towne Centre Drive Suite 150Foothill Ranch CA 92610 (“CONTRACTOR”) in consideration of the mutual promises andpurpose contained herein, the parties agree as follow:

RECITALS

A. WHEREAS, CITY and CONTRACTOR executed that certain AGREEMENTFOR PROFESSIONAL SERVICES BY INDEPENDENTCONTRACTOR (“Agreement”) toprovide Right-of-Way (ROW) acquisition services for the Pennsylvania Avenue InterchangeImprovement Project, Pennsylvania Avenue Widening Project and the Pennsylvania AvenueGrade Separation Project, dated December 19, 2017, a copy of which is attached hereto asExhibit A and made a part hereof by this reference; and

B. WHEREAS, the City has determined that the Agreement should be extended.

AMENDMENT TO ORIGINAL AGREEMENT

NOW THEREFORE, the Parties hereby amend the Agreement as follows:

1. Term of A reement. The term of the Agreement is hereby extended to encompass theterm of the Services not to exceed three (3) years from the date of the Agreement orDecember 19, 2020.

2. No Other Chan es. All other terms and conditions contained in the Agreement shallremain in full force and effect. To the extent of a con?ict between this Amendment andthe Agreement, as amended, this Amendment shall control. Provisions in the Proposalother than the price and the Services are of no force or effect. Except as stated in thisAmendment, all capitalized terms herein shall have the meaning ascribed in theAgreement.

Page 1 of 2

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Imn

AGREEMENT FOR PROFESSIONAL SERVICESBY INDEPENDENTCONTRACTOR

'I‘HIS AGREEMENT FOR PROFESSIONAL SERVICES BY INDEPENDENTCONTRACTOR is made and effective as ofthe 19"‘da ofDecember 2017 by and betweenthe

CITY or BEAUMONT (“CITY”) whose address is 550 E. 5 Street, Beaumont,California92223 and Pro ert S ecialists Inc. whose address is 26070 Towne Centre Drive Suite 150FoothillRanc CA 92610 (“CONTRACTOR”).

RECITALS

‘ThisAgreement is entered intoon the basis of the following facts, understandingsandintentionsof the parties to this Agreement:

A. CITY desires to engage CONTRACTOR to provide ROWIA raisal andAc uisition Services for the Penns lvania Avemre Interchan e rovementPro'ect Penns lvania Avenue Widenin Pro'ect and the Penns lvania AvenueGrade Se arationPro'ect; and

B. CONTRACTOR has made a proposal (“Proposal”)to the CITY to provide suchprofessional services, whichProposal is attachedhereto as Exhibit“A”;and

C CONTRACTOR agrees to provide such services pursuant to, and in accordancewith, the.terms and conditions of this Agreement, and represents and warrants to CITY thatCONTRACTOR possesses the necessary skills, licenses,certi?cations, quali?cations,personnelandequipmentto provide such services.

AGREEMENT

NOW, THEREFORE, in considerationof the foregoing Recitals and mutual covenantscontainedherein, CITY and CONTRACTORagree as follows:

1. Term of A cement. ThisAgreement is effective as-ofthe date?rst abovewrittenand shall continue until terminated as provided for herein. Notwithstandinganything in thisAgreement to the contrary, this Agreent shall automatically terminateafterone (1) year unlessextendedby the parties with the approvalof the City Council of the CITY.

2. Services to he Performed. CONTRACTOR agrees to provide the services(“Services”) as follows: ROW A raisal and A uisition Services for the Penns lvaniaAvenuelnterchan e Irn rovement Pro'ect Penns lvania Avenue Widenin Pro'ect and the Penns lvaniaAvenueGrade Se ara?on Pro'ect and any other services which the City may‘ request inAll Services shall be performed in the manner and according to the timeframeset forth in theProposal. CONTRACTOR designatesMarcella Jor ensen as CONTRACTOR’Sprofessionalresponsibleforoverseeing the Servicesprovidedby CONTRACTOR.

3. Associates and Subcontractors. CONTRACTOR may, at CONTRACTOR’ssolecost and expense, employ such competent and quali?ed independent associates,subcontractor

s

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Pzojecf coomlna?on and Munngemenl

Y?te Services

PalmurvAppraisal Pracsdulc-Scope .31 Work

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<

The appraisal reports will be prepared in accordance with all applicable regulations andstandards. including: The Uniform Standards of Professional Appraisal Practice lUSPAP), theUniform Relocation Assistance and Real Properly Acquisition Policies Act of 1970 (49 CFRPart 24),as amended (Uniform Act), the CaltransRight of Way Manual. and any other supplementalstandards required under the scope of work. A current date of value willbe employed.

l. DistributeAppraisal Assignments. Facilitate the distributionof appraisal assignments.including appraisal review reports and ensure clarification of scope of the project.

2. Coordinate Meetings. Hold meetings with the selected appraiser and review appraiser toreview and discuss the project scope, requirements for the appraisal reports and reviews, aswell as the type of reports required and the required written notice of inspection to theowner.

3. issue a Notice of Decision to Appraise letter. The notice willinclude TitleVIinformationwill besent to the property owner via U.$. mail and certi?ed mail. At a minimum, notices willbe sentto the owner's mailing address as shown with the County Assessor's office.

4. Conduct appraisal inspection. An appraisal inspection willbe conducted to become familiarwith the physical and functional characteristics of the larger parcel, as well as to distinguishthe influence of the immediate physical environment.

5. Determinehighest and best use. Just compensation) for the fulland partial acquisitionswill be as set forth in the California Code of Civil Procedure, Part 3. Title7, Chapter 9, Sections1263.320 through 1263.430, as appropriate for eminent domain purposes.

6. Valuation Approach. it is anticipated that the valuation analysis will be completed byemploying the following three approaches to valuation: Sales Comparison, Income and costifone type of valuation is not utilized, an explanation willbe included in the ?nal report.

7. Appraisal Report. A complete narrative appraisal report willbe prepared for each property,and willinclude exhibits and photographs of the larger parcel. The appraisal willbe preparedin accordance with USPAP. The formal Appraisal Reports willbe prepared and delivered intriplicate, plus a PDF copy, following the delivery and approval of draft reports. The appraiserwill also prepare Appraisal Summary Statements.

8. Just Compensation. Upon completion of the appraisal. the appraiser willcomplete aSummary of Just Compensation report to establishthe highest and best use valuation.

The billboards located within the proposed right of way. certainly within proposed Caltrans rightof way. will be appraised utili?ng the Caltrans 20l7 Poster Panel Removal Schedule withconsideration paid for loss of goodwill.

If ?xtures and equipment appraisal services are necessary. our subconsultant, will perform thenecessary research, investigation and analysis to provide written appraisal reports in compliancewith the standards of USPAP. FF&Eappraisal services include the following steps:

1. Documentation Review. Review any documentation pertaining to the billboard andprovided by the property owner and sign company manager, such as invoices, depreciationschedules and construction contracts.Interviews. interview the property owner and sign company manager.Appraisal Coordination. Coordinate with other appraisers to avoid duplication ofcompensation.

4. Apply Valuation Methods. Apply valuation methods. based on the Caltrans 20 i7 PosterPanel Removal Schedule.

5. Prepare Appraisal Report. Prepare the appraisal report, for submission in the Caltransaccepted format.

Page 271 of 316

Lu-:5at BusinessGoodwin Appraisal - Billlaotuds

I

Apprelsos Revtew (Federally funded -n \_ -. 5'e"9r~ -1-- I

it loss of businessgoodwill appraisal services isnecessary. we have provided a general scope ofwork below.

1. Project Meetings. Meet with right of way and project teams to gain an understanding of theproject and potential impacts of the acquisition on the business entity.

2. Complete an Inspection. inspect the business facility.3 Conduct interviews. interview the business owner to determine a history of operations and

the relocation needs.4. Financial Document Review. Review the business's historical ?nancial statements, tax returns

and lease agreements.5. Appraisal Report Review. Review all parcel appraisal reports and coordinate with real estate

and fixturesand equipment appraisers to avoid duplication of compensation.6. stakeholder coordination. Coordinate with agency staff and legal counsel to discuss

strategy and approach.7. Relocation Agent Coordination. Coordinate with relocation agents to determine relocation

options and feasibility of relocation.8. Complete Market Research. Perform market research to determine the business's

marketability and external influences.9. Use Valuation Methodology. implement valuation methodology. including market-based

and income approaches, to determine the business's goodwill value in the before condition.10. Replacementsite Inspection. Inspect potential or actual relocation sites.ll. Documentation Review. Review all relevant and available documentation from the

relocation site, including lease. financial statements and capital expenditures.i2. Determine loss of Goodwill. implement valuation methodology to determine the lossof

goodwill suffered by the business, including giving consideration to bettennent, ifany.13. Prepare Appraisal Report. Prepare a restricted appraisal report, inclusiveof a parcel diary, ifrequired.

a. CG“fOL'il5-l.'tu.:'ttlnc’di"rojec“'sjThe review appraiser is required to address a number of specific items pertaining to thereport under review including the completeness of the report, adequacy and relevance ofthe data, propriety of the adjustments, form an opinion as to the appropriateness of theappraisal methods and techniques used to complete the appraisal, form an opinion as towhether or not the analyses, opinions, and conclusions are appropriate and reasonable ordevelop reasons for the disagreements, if any. in addition to USPAP, eminent domainprojects with federal and state funding require compliance with various additionalregulations and guidelines. Allappraisal review assignments willcomply with Standard Rule3 of USPAP.

The scope of work for an appraisal review willincludes the following steps:

1. identify the appraiserlsj that conducted the appraisal;2. Become familiar with the subject property and review legal descriptions and plat

maps, title reports, environmental reports, and other documents. as applicable:Become familiar with the subject neighborhood and the comparable propertiesused in the various analyses;Check all mathematical calculations made by the appraiserlsl:Cross—referencenarrative descriptions within the report with photographs, maps, andother exhibits (when included in the work under review);Review the weighting assigned to the approaches to value used in the appraisal:

P‘!-":'>-9°

Page 272 of 316

.-ui‘

Ix! ‘if

it

Acquisition Services (incuucues Seiarcemezrwsagna Cuosings)Review Plans. Review project plans to become familiar with

10.

7. Determine ifaccepted appraisal principles, techniques. and standards werefollowed in arriving at property value in accordance with USPAP, California law, andCaltrans, FHWA, and FM regulations, when applicable:

8. Ensure that the appraiserjsj did not overlook any feature that would materially affectthe property value;

9. Develop an opinion as to the completeness of the material under review, given thereview appraiser's scope of work:Develop an opinion as to the apparent adequacy and relevance of the data andthe propriety of any adjustments to the data, given the review appraiser's scope ofwork;Develop an opinion as to appropriateness of the appraisal methods and techniquesused, given the review appraiser's scope of work. and developed reasons for anydisagreement;Develop an opinion as to whether the analyses. opinions, and conclusions areappropriate and reasonable, and developed the reasons for any disagreement;andForm an opinion as to whether the appraisal can be used to establishfair marketvalue for the subject larger parcel and make a recommendation as to whether theappraisers’ estimate of fair market value should be used as just compensation for theproposed acquisition

10.

H.

12.

13.

the project and its impact on thevarious properties.Verify Conformance. Verify that any legal descriptions. right of way plans, surveys andappraisals correspond and are accurate.Offer Letter. Prepare and present the written offer letter to the property owner.along with theappraisal summary of value. purchase agreement, deeds, escrow instructions.brochure andagent's business card upon the initiation of negotiations, after review and approval by theCity's representative. Submit all legal documents for the City's legal counsel to review whenlanguage is added. deleted or revised.Acquisition and Negotiation. Conduct negotiations tor_theacquisition of each parcel inaccordance with all federal and state policies and procedures, includingmaking the initialpurchase offer in person when the owner resides in the project area, if possible. Offers to out-of-area owners willbe mailed with a Certified Return Receipt.Administrative Settlement Recommendations. Provide City with a written recommendationand support documentation for all counter offers and proposed settlement terms for reviewand approval or disapproval.Open and Monitor Escrows. Coordinate with the selected title company and open escrowson all purchases. CPSI monitors escrows, reviews all escrow documents. requests funds andensuring that the City receives title insurance policies in the amount of the purchase cost ofthe land/improvements, and clears title to all properties acquired.City and Owner Liaison. Provide liaison duties between the City and property owners.Contact Documentation.Thoroughly document all contacts with property ownersand/ortheir representatives. indicating attendees, time and place of meetings. Documentationincludes thorough diaries and copies of all correspondence and emails. Diariesare updatedimmediately after each contact. if possible, and housed in the pemtanent acquisition file.Parcel Files.Establish and maintain an accurate and complete working file for each parcelin a professional and standard format. Additionally, all pertinent project ?les are maintainedin electronic formats and provided to the City at completion of the project.Meetings. Attend any required or additional meetings, as deemed necessary by the City tocommunicate progress and discuss project issues.

Page 273 of 316

Righi of Way Cerlilica?on (Ccmmns)

Ulil?y Coordinmion and Relocation

l i. Close-Out Acquisition File. Complete a ?nal quality assurance/quality control review on thefile for close-out, provide ?nal status reports to the City and deliver final files to the City uponcompletion of the project. Additionally, the City wiltreceive a flash drive with all pertinentproject data stored in systematically organized project folders.

CPSI will coordinate with the City and Caltrans to prepare the Right of Way Certi?cation.asrequired by Chapter i3, Section 13.10 of the Caltrans Local Assistance Procedures Manual. Ourprocess includes the following:

i. Coordination. Coordinate with Caltrans Local Assistance or Local Programs to ensure thatproject requirements are underway. Thisincludes ensuring that the City has completed allnecessary documents to begin the certification process, (e.g.. the E-76application forConstruction/Right of Way).

2. Assembly. Assemble the Right of Way Certification (1. 2. 3 or 3W) binder with all appropriatedocumentation to be provided by the City. Including documentation showing possession ofthe necessary right of way. utility notices and agreements, relocation plans and costs, andnecessary environmental clearance support.

3. Drafting. Draft the Right of Way Certification form segmenting the different project land rightsacquired along with any Relocation Assistance Program documentation.as applicable.supporting the proper handling of displacees.

4. Delivery. Package and deliver a hard copy of the certi?cation directly to Caltrans DistrictOffice and provide an electronic copy to the City.

5. Revisions. CPSIwillcoordinate revisionsbetween Caltrans and the City, as necessary, andwork with the client to ensure that all schedules of right of way certi?cations are met beforethe project proceeds to construction.

CPSI willcoordinate the identification and disposition of utilitiesand work closely with the Cityand the design team to avoid conflicts. We willreview the utility owners’ documents, andpertinent regulations, regarding utilityrights, as they relate to the project. Our team willsubmitpreliminary and ?nal utilitybase maps and database reports which willidentify potentialconflicts.it is assumed that conflicts willbe reviewed with the design team and avoided:however. ifunavoidable, CPSIwillcoordinate the relocation process.The utility investigation process includes:a Determining utilities within construction area by field review and records search;e Preparing the veri?cation request/claim letter with a copy of the design plans;- Requesting‘and obtaining as-built plans and existing right of way documents:a Performing a positive identification of underground facilities, as applicable; obtaining allpermits and traffic control measures in conformance with the Manual of UniformTraf?c

Control:a Preparing the utilitydata base and utility base map: submitting to the design team to

determine conflicts:4» Preparing the Report of investigation and reviewing prior rights claims to determine liability

for utilityrelocations and costs;- lt conflicts are unavoidable, obtaining a relocation plan from the utility owner and obtaining

approval from the design team:. Reviewing U-Sheets to confirm that existing and proposed utilityfacilitieshavebeen identified

o Preparing and delivering a Notice to Owner to relocate, ifthe conflict cannot be resolvedby the design team:o Obtaining a relocation plan and cost estimate from each utility owner in conflict:- Obtaining approval of relocation plans from the design engineer:

Page 274 of 316

of 316

FEE PROPOSAL

Page 276 of 316

Project coordination and Munngemenl

?lle Services

P?mmy Aaplzmal Pratedurefscape al wam

SCOPEOF SERVICES- PENNSYLVANIAAVENUEWIDENINGPROJEC

CPSI provides professional right of way services, including: project coordination andmanagement; appraisal and appraisal review report coordination and attainment; preliminarytitle report review and coordination: acquisition services; terms negotiation; settlementprocurement: escrow facilitation:and relocation assistance, as required.

Upon reviewing the alignment of the existing road, the existing width of the Caltrans bridge andthe likely requirements for the grade separation, we anticipate the need to acquire right of wayon both sides of Pennsylvania Avenue from ist Street to 6th Street for the widening project. CPSIwill implement steps to eliminate the duplication of work as it relates to project overlap,immediately address the utility relocation requirements for all three projects, and outline andadopt mitigation measures to eliminate unnecessary costs and project delays. Below is anoverview of our typical scope of work for the requested services; this scope will be refined witheach assigned project and isprovided only to demonstrate an understanding of the right of wayacquisition and relocation process.

i. Meetings. Attend meetings with the City and their design team, including the initialkick-offmeeting. Meeting minutes, agendas and reports are provided when directed by the City'sproject manager.

2. status Reports. Provide and maintain title, appraisal, acquisition and relocationdatabase/status reports for all project personnel to access.

3. subconsuitant Management. Provide management and coordination of services for allsubconsuitants.

4. Escrow Coordination. Provide coordination services with the escrow company, includingordering preliminary title reports, opening escrows and facilitating escrows for the acquiredproperty.Scheduling. Prepare and provide the City with project schedules. as needed.Quality Assurance/Quality Control Management. Provide quality control management for allareas of the project, including coordinating efforts with the City to ensure a compliantproject.

7. Data Management. We willuse Quick?ase as a project management tool for trackingproject-related tasks and milestones, as well as customized dashboards for monitoringindividual performance efficiency, timelines and cost containment strategies. Our reports aretailored to each client's speci?cations to provide the critical information necessary formanagement decisions.

8. Project Close-Out. Provide the services required to finalizeand close out the projectaccording to the UniformAct, as amended, FHWAregulations and California law.

1. Preliminary TitleReports. issue preliminary title reports (PTR)with supporting documents for allparcels. Titlereports produced for each parcel will, at a minimum, establish legal ownersandall valid liens, encumbrances and easements of record.

2. PTR Review. CPSl's quali?ed staff reviews the PTRsto inspect each report for accuracy of thestated ownership, Assessor Parcel Numbers and other pertinent information.Additionally, thelisted liens, encumbrances, mortgages, etc., are analyzed to determine ifconsents/subordinations are required to clear title.

The purpose of the appraisal willbe to determine the fair market value (just compensation) of thepartial acquisitions, inclusive of the temporary construction easements (TCEs)and the full-feeacquisition ofthe car wash parcel.

Page 277 of 316

ll\

The appraisal reports will be prepared in accordance with all applicable regulations andstandards. including: The Uniform Standards of Professional Appraisal Practice (USPAP). theUniformRelocation Assistance and Real Property Acquisition Policies Act of 1970 (49 CFR Part 24).as amended (Uniform Act). the Caltrans Right of Way Manual. and any other supplementalstandardsrequired under the scope of work. A current date of value willbe employed.

1.

2.

Distribute Appraisal Assignments. Facilitate the distributionof appraisal assignments,including appraisal review reports and ensure clarification of scope of the project.Coordinate Meetings. Hold meetings with the selected appraiser and review appraiser toreview and discuss the project scope, requirements for the appraisal reports and reviews.aswell as the type of reports required and the required written notice of inspection to theowner.issue a Notice of Decision to Appraise letter. The notice willinclude TitleVIinformationwillbesent to the property owner via U.S. mail and certified mail. At a minimum, notices will be sentto the owner's mailing address as shown with the County Assessor's office.Conduct appraisal inspection. An appraisal inspection willbe conducted to become familiarwith the physical and functional characteristicsof the larger parcel, as well as to distinguis

hthe in?uence of the immediate physical environment.Determine highest and best use. Just compensation) for the fulland partial acquisitionswillbe as set forth in the California Code of CivilProcedure, Part 3, title 7, Chapter 9, Sections1263.320 through 1263.430.as appropriate for eminent domain purposes.ValuationApproach. It is anticipated that the valuationanalysis will be completed byemploying the following three approaches to valuation: Sales Comparison, income and Cost.ifone type of valuation is not utilized.an explanation willbe included in the ?nal report.Appraisal Report. A complete narrative appraisal report willbe prepared for each property.and willinclude exhibits and photographs of the larger parcel. The appraisal willbe preparedin accordance with USPAP. The formal Appraisal Reports will be prepared and delivered intriplicate. plus a PDFcopy, following the delivery and approval of draft reports. The appraiserwillalso prepare Appraisal Summary Statements.Just Compensation. Upon completion of the appraisal. the appraiser willcomplete aSummary of Just Compensation report to establish the highest and best use valuation.

are necessary. our subconsultant.will perform thenecessary research, investigation and analysis to provide written appraisal reports in compliancewith the standards of USPAP. FF&Eappraisal services include the following steps:

l. Preparation of inventory. Prepare a complete inventory of the assets at the subject businesslocation. Thisinventory includes a description of the assets as well as observationof theirage. condition and method of installation.it any.Documentation Review. Review any documentation pertaining to the assets provided by thebusiness’ owner or manager. such as invoices.depreciation schedules and constructioncontracts.Interviews. interview the business owner and/or managers.Marketplace Research. Research the marketplace for each of the assets identi?ed on site.such research includes reference to a variety of publications, as well as discussionswithindividuals knowledgeable about the market for the assets.Appraisal Coordination. Coordinate with other appraisers to avoid duplication ofcompensation.Apply Valuation Methods. Apply valuation methods, including the market approach andcost approach to the subject asset.Prepare Appraisal Report. Prepare the appraisal report. segregating the improvementpertaining to the realty and movable personal property. for submission ina RestrictedReportformat.

L=F&éAppraisau (optional item)If fixtures and equipment appraisal services

Page 278 of 316

,_-r.' | -.- -In»

App’: 5:. 5‘:1':\:w[l'EdEfu|ivILlldI2;U

W and Clcslngs)

cmuzzaH:-lure" Eruyu -':_

The review appraiser is required to address a number of specific items pertaining to the reportunder review including the completeness of the report, adequacy and relevance of the data,propriety of the adjustments, form an opinion as to the appropriateness of the appraisalmethods and techniques used to complete the appraisal, form an opinion as to whether or notthe analyses. opinions, and conclusions are appropriate and reasonable or develop reasons forthe disagreements, if any. Inaddition to USPAP, eminent domain projects with federal and statefunding require compliance with various additional regulations and guidelines. Allappraisalrevlew assignments willcomply with Standard Rule 3 of USPAP.


1. Identify the appraiserlsl that conducted the appraisal:2. Become familiarwith the subject property and review legal descriptions and plot maps,

title reports, environmental reports. and other documents, as applicable:3. Become familiar with the subject neighborhood and the comparable properties used in

the various analyses:4. Check all mathematical calculations made by the appraiserjsl;5 Cross—reterencenarrative descriptions within the report with photographs, maps, and

other exhibits (when included in the work under review};Review the weighting assigned to the approaches to value used in the appraisal;Determine ifaccepted appraisal principles, techniques. and standards were followed inarriving at property value in accordance with USPAP, California law, and Caltrans, FHWA

,and HA regulations, when applicable:8. Ensure that the appraiserjsj did not overlook any feature that would materially affect the

property value:9. Develop an opinion as to the completeness of the material under review, given the

review appraiser's scope of work:10. Develop an opinion as to the apparent adequacy and relevance of the data and the

propriety of any adjustments to the data. given the review appraiser's scope of work:it. Develop an opinion as to appropriateness of the appraisal methods and techniquesused. given the review appraiser's scope of work, and developed reasons for anydisagreement,’

l2. Develop an opinion as to whether the analyses, opinions, and conclusions areappropriate and reasonable, and developed the reasons for any disagreement; and

13. Form an opinion as to whether the appraisal can be used to establish fair market valuefor the subject larger parcel and make a recommendation as to whether the appraisers‘estimate of fair market value should be used as just compensation for the proposedacqubmon

.\'.°*

i. become familiar with the project and its impact on thevarious properties.2. Verify Conformance. Verify that any legal descriptions, right of way plans, surveys and

appraisals correspond and are accurate.3. Offer letter. Prepare and present the written offer letter to the property owner, along with theappraisal summary of value, purchase agreement, deeds, escrow instructions,brochure andagent's business card upon the initiation of negotiations. after review and approval by theCity's representative. Submit all legal documents for the City's legal counsel to review whenlanguage is added, deleted or revised.4. Acquisition and Negotiation. Conduct negotiations for the acquisition of each parcel inaccordance with all federal and state policies and procedures, includingmaking the initialpurchase offer in person when the owner resides in the project area, if possible. Offers to out-of-area owners willbe mailed with a Certi?ed Return Receipt.

Agquisifsoru Seuvices jm-gludas Sum,-meu;1:Review Plan Review project plans to

Page 279 of 316

Euslnesi Rv{<.‘EuHsJI1 Assisl-.-.n:a KrarionnlSurncez

Page 280 of 316

.Us4i\ E55 ;-ac-awn! 3

i0.

11.

I2.

13.

I4.

15.

16.

l7.

18.

19."

20.

Ifloss of business goodwill

department to ensure the necessary timeframe for process and probability. Preview theproperty and take photos to provide to the displacee, and place in the file.Gather Bidsfor Commercial Moves. Assist the displace in obtaining at least two bids forcommercial moves and coordinate move efforts with the displacee and the City to ensurecompliance with all RAPprocesses and accounting procedures.Move Preparation. Prepare move instructionsfor both bid and actual moving criteria andmonitor the move to determine that all items are moved that should be moved and that noitems are moved that were purchased during the acquisition of the property.Determine Direct Loss Payment. Determine eligibility, it any. for direct loss payment andcompute amount of payment.Determine Re-EstablishmentExpenses. Determine what expenses are necessary and eligibleas re-establishment expenses.Determine Reasonable Search Expenses. Determine eligibility for actual reasonable searchexpenses and collect appropriate documentation to support any submitted claims.Determine In-LieuBusiness Payment. Ifthe displacee chooses, determine eligibilityfor In-lieubusiness payment, utilizingIRStax retumsand/or certi?ed ?nancial statements (note that thecriteria is different for not-for-profitbusinesses).Goodwill Appraiser coordination. Ifbusiness goodwill becomes an issue, CPSIwillanalyzeand advise the City it an appraisal, or letter of exposure (stating a possible range of goodwillvalues for a particular type of business), is required. Thisreport or valuationwillbe used tosettle any compensation owed to the company not covered by other relocation payments.A goodwill payment should be accompanied by an agreement wherein the businessownerwaives all other claims to future goodwill.Monitor the Move. Monitor the move, obtain keys and provide a final walk-throughinspection of the property to ensureall personal property has been removed. Obtain aCerti?cate of Abandonment from the displacee to release any interest in the structure,improvements to realty or personalty that was not relocated.Submit Completed Relocation Files.Maintain and submit completed relocation ?les for thedisplacee, including a comprehensive diary so that reader willbe infonnedof displaceeneeds, eligibilityand entitlements.Database Maintenance. Maintain a customized CPSl program tracking database with allpertinent RAP details, dates and entitlement amounts.Provide Updates. Provide the City with weekly status reports, or as required. generated fromthe database.FileClose-Out. Collect final supporting documentation, prepare ?nal claim forms, preparecerti?cation and close the ?le. Closed paper and electronic ?les willbe delivered to the Cityfor audit purposes.

we have provided a general scope ofwork below.

i.

2.3

Project Meetings. Meet with right of way and project teams to gain an understanding of theproject and potential impacts of the acquisition on the business entity.Complete an Inspection. Inspect the business facility.Conduct Interviews. Interview the business owner to determine a history of operations andthe relocation needs.Financial Document Review. Review the business's historical ?nancial statements, tax returnsand lease agreements.Appraisal Report Review. Review all parcel appraisal reports and coordinate with real estateand fixtures and equipment appraisers to avoid duplication of compensation.Stakeholder Coordination. Coordinate with agency staff and legal counsel to discussstrategy and approach.

zpmcaisaa; ’Cupriom.u .-;;~.'wces;appraisal services is necessary.

Page 281 of 316

Relocation

.10.H.

i2.

13.

Relocation Agent Coordination. Coordinate with relocation agents to determine relocationoptions and feasibility of relocation.Complete Market Research. Perfonn market research to determine the business'smarketability and external influences.Use Valuation Methodology. implement valuation methodology. including market-basedand income approaches, to determine the business's goodwill value in the before condition.Replacement Site Inspection. inspect potential or actual relocation sites.Documentation Review. Review all relevant and available documentation from therelocation site. including lease, ?nancial statements and capital expenditures.Determine loss of Goodwill. Implement valuation methodology to determine the loss ofgoodwill suffered by the business. including giving consideration to betterment, ifany.PrepareAppraisal Report.Prepare a restricted appraisal report. inclusive of a parcel diary, ifrequired.

identification and disposition of utilitiesand work closely with the Cityand the design team to avoid conflicts. We willreview the utilityowners‘ documents. andpertinent regulations, regarding utilityrights, as they relate to the project. Our team willsubmitpreliminary and ?nal utility base maps and database reports which willidentify potentialconflicts. it is assumed that conflicts willbe reviewed with the design team and avoided:however, if unavoidable. CPSIwillcoordinate the relocation process.The utility investigation process includes:

Determining utilitieswithin construction area by field review and records search:Preparing the verification request/claim letter with a copy of the design plans;Requesting and obtaining as—builtplans and existing right of way documents:Performing a positive identification of underground facilities, as applicable: obtaining allpermits and traf?c control measures in conformance with the Manual of UniformTrafficControl;Preparing the utilitydata base and utility base map: submitting to the design team todetermine conflicts:Preparing the Report of Investigation and reviewing prior rights claims to determine liabilityfor utilityrelocations and costs;Ifconflicts are unavoidable, obtaining a relocation plan from the utilityowner and obtainingapproval from the design team:Reviewing U-Sheets to confirm that existing and proposed utilityfacilities havebeen identi?edPreparing and delivering a Notice to Owner to relocate, if the conflict cannot be resolvedby the design team;Obtaining a relocation plan and cost estimate from each utility owner in conflict;Obtaining approval of relocation plans from the design engineer;Ifneeded. preparing Exhibit3-C of the Caltrans Local Assistance ProceduresManual forauthorization to proceed with utilityrelocation:Preparing the utility agreement, as required:Coordinating permits and replacement rights prior to utilityrelocation:Inspecting and confirming the relocated utilities report; andObtaining and submitting ?nal as-builts for approval and acceptance by the projectengineer and the City.

surveydata and documentation willbe compiled to create a UtilityConflict Matrix and BaseMap. CPSIwillwork with the design team to determine ifa utility must be relocated or isclear forconstruction. meeting all minimum clearance requirements. Thisconflict matrix isused for ourformal utilityquality control process.

Utility «Soordiucitiora andCPSI willcoordinc?e the

Page 282 of 316

of 316

FEE PROPOSAL

PENNSYLVANIA AVENUE WIDENING

|"‘—"'|

PARCEL (APN)

418-123-017

418-123-015418-122-021

418-160-006418-360-009418-122-028

418-360-003

418-240-009

418-250-006

418-250-008

41 8-240-011

418-250-009

418-123-003

418-123-011

Caltrans

UPRRSUBTOTAL

ACQUISITION TYPE

Partial/T CE

Partia.I/TCE

Partial/TCEPartial/I‘CE

Partial/TCEPartial/I‘CE

Partial/TCE

Partial/TCEPartial/ICEPartial/T CE

Partial/I‘CE

Partial/T CE

For FundingSeparation Only

For FundingSeparation Only

Encmachment_Permit/Partial Acquisition

EncroachmentPermit

TITLE

$550

$550

$650

$550

$550

$550

$550

$650

$550

$550

$100

N/A

$900

$6.700

ACQUISITION

$3 ,500

$3,500

$3,000

$3.500$3,500

$3,500

$3,500

$4,000

$3.500$3,500

$2,000

$4,000

$4,000$45,000

Project Management (some overlapwith the interchange) $140/hourTitle

AcquisitionAppraisal

AppraisalReview

Escrow CoordinationUtility Management

Utility Coordination (assumes ?ve utilities)

Other Direct Costs (mileage, copies,etc.)

$300/owner$125/hour

$95/hour

APPRAISAL

$3 .000$5 ,000

$2,500

$3 ,000

$2,500$2,500$2,500.;....._.__.__..‘

$2,500 ]$2,500

$2,500

$34,500

40 hours

12owners28 hours140hours

APPRAISALREVIEW

$1,700

$900

$13,800

$5500$6J00$45000$34,500$13,300$3500$3,500$13300

$750._._.._....__-_._.._.r

TOTAL NOT-TO-EXCEEDFEE $126,750

Page 3666»

Page 284 of 316

SCOPE OFSERVICES- PENNSYLVANIAAVENUEGRADESEPARATIONPROJEC

CPSI provides professional right of way services, including: project coordination andmanagement: appraisal and appraisal review report coordination and attainment: preliminarytitle report review and coordination; acquisition services: terms negotiation; settlementprocurement; escrow facilitation:and relocation assistance. as required.

The right of way manpower requirements for the Pennsylvania Avenue Grade SeparationProject will be directly related to the right of way consultant's success on the wideningand interchange projects. Without a-thorough understanding and development of aninterrelated scope of work on all three projects. the City will pay for duplicated effortsfor acquiring right of way and consultant service fees. Duplicated efforts would also result ifutility relocation issues for the grade separation are unaddressed during the wideningproject. requiring new notices, plans and specifications, causing additional costs andproject delays. CPSI will implement a responsible approach to each project byconsidering the activities necessary for each project, identifying processes andprocedures to streamline the process, reducing duplication of tasks andimplementing an effective process for both the acquisition assignments and utilityrelocation. with these issues addressed early in the project management process, specialattention willbe paid to the most critical deliverables.

Projecting Rightof Way RequirementsBecause the right of way process for the grade separation is several years away, duringthe development of the management plan for the widening and interchange projects,CPSI willaddress and implement strategies to prepare for thegrade separation project.implementing these steps willpay big dividends, especially relating to the remaining right ofway needs forthe grade separation project. Bytaking these proactive steps. CPSImay onlyneed to acquire a slope easement and a temporary construction easement from fourproperty owners.a Constructionand Maintenance Agreement with the railroad.and anEncroachment Permit with Caltrans.

Union Pacific Railroad'(UPRR)The UPRRapplication process, plan and specification development and negotiations that willresult in a fullyexecuted Constructionand Maintenance Agreement willtake approximately l8months. Therefore, aggressive scheduling and monitoring deliverables are critical.Properly identifying and obtaining the necessary rights to build a temporary bridge and trackearly in the project planning stage will be an important step to staying on schedule. CPSl'smanagers have experience with very similar projects and understand the steps necessary tomeet the deliverables in a timely manner. The anticipated scope of services are as follows:1. Meetings. Attend meetings with the City and their design team, including the initialkick-offProjméétingaditlee2tim"g:2rnihllJ'tesis:¢:ggeneidsand reports are provided when directed by the City's

project manager.2. Status Reports. Provide and maintain title, appraisal, acquisition and relocation

database/status reports for all project personnel to access.3. subconsutlant Management. Provide management and coordination of services for all

subconsultants.4. Escrow Coordination. Provide coordination services with the escrow company, including

ordering preliminary title reports, opening escrows and facilitating escrowsfor the acquiredproperty.scheduling. Prepare and provide the City with project schedules, as needed.Quality Assurance/Quality Control Management. Provide quality controlmanagement for allareas of the project. including coordinating efforts with the City to ensure a compliantproject.

Page 285 of 316

Tl?e Servicesv v

‘

Fnmcxry Appraisal P:c:c-'.-duzelscape 9» won:

7. Data Management. We willuse G‘luickBaseas a project management tool for trackingproject-related tasks and milestones, as well as customized dashboards for monitoringindividualperformance efficiency. tlmelines and cost containment strategies. Our reports aretailored to each client's speci?cations to provide the critical information necessary formanagement decisions.Project Close-Out. Provide the services required to ?nalize and close out the projectaccording to the Uniform Act, as amended, FHWAregulations and California law.

Preliminary TitleReports. issue preliminary title reports (PTR)with supporting documents for allparcels. Titlereports produced for each parcel will, at a minimum, establish legal owners andall valid liens, encumbrances and easements of record.PTRReview. CPSl's qualified staff reviews the PTRsto inspect each report for accuracy of thestated ownership, Assessor Parcel Numbers and other pertinent information.Additionally, thelisted liens, encumbrances, mortgages, etc.. are analyzed to determine ifconsents/subordinations are required to clear title.

The purpose of the appraisal willbe to determine the fair market value (just compensation) of thepartial acquisitions, inclusive of the temporary construction easements (TCEs)and the full-feeacquisition of the car wash parcel.

The appraisal reports will be prepared in accordance with all applicable regulations andstandards, including: The Uniform Standards of Professional Appraisal Practice lUSPAP). theUniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (49 CFRPart 24).as amended (Uniform Act), the Coltrans Right of Way Manual, and any other supplementalstandards required under the scope of work. A current date of value willbe employed.

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Distribute Appraisal Assignments. Facilitate the distribution of appraisal assignments,including appraisal review reports and ensure clarification of scope of the project.Coordinate Meetings. Hold meetings with the selected appraiser and review appraiser toreview and discuss the project scope, requirements for the appraisal reports and reviews, aswell as the type of reports required and the required written notice of inspection to theowner.issue a Notice of Decision to Appraise letter. The notice willinclude title VI informationwillbesent to the property owner via U.S.mail and certified mail. At a minimum, notices willbe sentto the owner's mailing address as shown with the County Assessor's of?ce.conduct appraisal inspection. An appraisal inspection willbe conducted to become familiarwith the physical and functional characteristics of the larger parcel. as well as to distinguishthe influence of the immediate physical environment.Determine hihest and best use. Just compensation) for the full and partial acquisitionswill be as set forth in the California Code of Civil Procedure, Part 3, Title7, Chapter 9, Sections1263.320 through 1263.430.as appropriate for eminent domain purposes.Valuation Approach. it is anticipated that the valuation analysis will be completed byemploying the following three approaches to valuation: Sales Comparison, Income and Cost.ifone type of valuation is not utilized.an explanation willbe included in the ?nal report.Appraisal Report. A complete narrative appraisal report willbe prepared for each property,and willinclude exhibits and photographs of the larger parcel. The appraisal willbe preparedin accordance with USPAP. The formal Appraisal Reports willbe prepared and delivered intriplicate. plus a PDF copy. following the delivery and approval of draft reports. The appraiserwillalso prepare Appraisal Summary Statements.Just Compensation. Upon completion of the appraisal, the appraiser willcomplete aSummary of Just Compensation report to establish the highest and best use valuation.

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\ '£Hc:| _c' R '. ~ (.

Azqulsl?an Semces (includes Semen:

|4._ :, 1. .,- -‘ ~.nr H-I-11* ir

and Clcslngsg:

,r.4.I’-§.[1:‘_7-"Ju‘St"‘i':'.e\t‘|l‘}\vJ:neGElC'.UU;"i-‘ended Cll.‘~;,;dllbTLli.‘?;r',:\.}uudb‘C ~rcjec:1rsnThe review appraiser is required to address a number of speci?c items pertaining to the reportunder review including the completeness of the report. adequacy and relevance of the data,propriety of the adjustments, form an opinion as to the appropriateness of the appraisalmethods and techniques used to complete the appraisal, form an opinion as to whether or notthe analyses, opinions. and conclusions are appropriate and reasonable or develop reasons forthe disagreements, ifany. in addition to USPAP, eminent domain projects with federal and statefunding require compliance withvarious additional reulations and guidelines. Allappraisalreview assignments willcomply with Standard Rule 3 of USPAP,


1. identify the appraiserjs) that conducted the appraisal;2. Become familiar with the subject property and review legal descriptions and plat maps,

title reports, environmental reports. and other documents, as applicable:3. Become familiarwith the subject neighborhood and the comparable properties used inthe various analyses:4. Check all mathematical calculations made by the appraiserjsl:5 Cross-reference narrative descriptions within the report with photographs, maps, and

other exhibits [when included in the work under review);Review the weighting assigned to the approaches to value used in the appraisal;Determine ifaccepted appraisal principles, techniques, and standards were followed inarriving at property value in accordance with USPAP, California law, and Caltrans, FHWA

,and FTAregulations. when applicable:8. Ensure that the appraiserjsj did not overlook any feature that would materially affect theproperty value:9. Develop an opinion as to the completeness of the material under review, given thereview appraiser's scope of work:10. Develop an opinion as to the apparent adequacy and relevance of the data and the

propriety of any adjustments to the data, given the review appraiser's scope of work;ii. Develop an opinion as to appropriateness ofthe appraisal methods and techniques

used, given the review appraiser's scope of work, and developed reasons for anydisagreement;

12. Develop an opinion as to whether the analyses, opinions, and conclusions areappropriate and reasonable, and developed the reasons for any disagreement; andi3. Form an opinion as to whether the appraisal can be used to establish fair market valuefor the subject larger parcel and make a recommendation as to whether the appraisers‘estimate of fair market value should be used as just compensation for the proposedacquisition

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1. Review Plans. Review project plans to become familiarwith the project and its impact on thevarious properties.2. Verify Conformance. Vertfy that any legal descriptions, right of way plans, surveys andappraisals correspond and are accurate.3. Offer Letter. Prepare and present the written offer letter to the property owner, along with theappraisal summary of value. purchase agreement, deeds, escrow instructions,brochure andagent's business card upon the initiation of negotiations, after review and approval by theCity's representative. Submit all legal documents for the City's legal counsel to review whenlanguage is added, deleted or revised.4. Acquisition and Negotiation. Conduct negotiations for the acquisition of each parcel inaccordance with all federal and state policies and procedures, includingmaking the initialpurchase offer in person when the owner resides in the project area, if possible. Offers to out.of-area owners willbe mailed with a Certified Return Receipt.

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ulimy Coordinuliun and Relocaiion

Righu o'JWay Cer?ficodion (Ca?runs)CPSI will coordinate with the City and Calfrons To prepare the Righ

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Administrative settlement Recommendations. Provide City with a written recommendationand support documentation for allcounter offers and proposed settlement terms for reviewand approval or disapproval.Open and MonitorEscrows. Coordinate with the selected title company and open escrowson all purchases. CPSImonitors escrows, reviews all escrow documents, requests funds andensuring that the City receives title insurance policies in the amount of the purchase cost ofthe land/improvements, and clears title to all properties acquired.City and Owner Liaison.Provide liaisonduties between the City and property owners.Contact Documentation. Thoroughly document all contacts with property owners and/ortheir representatives, indicating attendees, time and place of meetings. Documentationincludes thorough diaries and copies of all correspondence and emails. Diariesare updatedimmediately after each contact, if possible, and housed in the permanent acquisition ?le.Parcel Flies. Establish and maintain an accurate and complete working ?le for each parcelin a professional and standard fonnat. Additionally, all pertinent project ?les are maintainedin electronic formats and provided to the City at completion of the project.Meetings. Attend any required or additional meetings, as deemed necessary by the City tocommunicate progressand discuss project issues.close-Out Acquisition File.Complete a final quality assurance/quality control review on thefile for close—out, provide ?nal status reports to the City and deliver ?nal filesto the City uponcompletion of the project. Additionally, the City willreceive a flash drive with all pertinentproject data stored in systematically organized project folders.

of Way Certi?cation, asrequired by Chapter l3, Section 13.10 of the Caltrans Local Assistance Procedures Manual. Ourprocess includes the following:

1. Coordination. Coordinate with Caltrans Local Assistance or Local Programs to ensure thatproject requirements are underway. Thisincludes ensuring that the City has completed allnecessary documents to begin the certification process, (e.g., the E-76application forConstruction/Right of Way).Assembly. Assemble the Right of Way Certi?cation ll, 2, 3 or 3W) binder with all appropriatedocumentation to be provided by the City, including documentation showing possession ofthe necessary right of way, utility notices and agreements. relocation plans and costs, andnecessary environmentalclearance support.Drafting. Draft the Right of Way Certi?cation form segmenting the differentproject land rightsacquired along with any Relocation Assistance Program documentation, as applicable,_supporting the proper handling of displacees.Delivery. Package and deliver a hard copy of the certi?cation directly to Caltrans DistrictOf?ce and provide an electronic copy to the City.Revisions. CPSIwillcoordinate revisionsbetween Caltrans and the City. as necessary, andwork with the client to ensure that all schedules of right of way certificationsare met beforethe project proceeds to construction.

CPSIwillcoordinate the identi?cation and disposition of utilitiesand work closely with the Cityand the design team to avoid conflicts. We willreview the utility owners’ documents, andpertinent regulations, regarding utilityrights. as they relate to the project. Our team willsubmitpreliminary and final utility base maps and database reports which willidentify potentialconflicts. It is assumed that conflicts willbe reviewed with the design team and avoided:however, if unavoidable, CPSIwillcoordinate the relocation process.The utilityinvestigation process includes:

Determining utilities within construction area by field review and records search:Preparing the veri?cation request/claim letter with a copy of the design plans;

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FEE VROPOSAL

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