Post on 22-Mar-2023
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GUIDETOINTOUCHREPORTS
This Guide to InTouch Report is a compilation of the most common InTouch
Receipting reports.
The Guide to InTouch Reports will assist you in monitoring the cash handling. This
guide is broken down into three key areas:
~ Revenue Reports
These reports will allow you to see the amount of incoming
funds within the accounts at your school.
~ Customer Reports
These reports will show the student information pertaining
to payment history and current fee/fines due.
~ Audit Reports
These reports will allow the Administrator to view items
that have been voided, refunded, or adjusted. The audit
reports will assist the viewer to raise questions regarding
the occurrence of these events, dollar amounts, authenticity,
and acknowledgement of proper approval.
All users have access to all reports available in InTouch
After selecting a report to run, the criteria selections will display on the right side of the screen.
Be aware of date ranges when running reports.
Some criteria will have an include/exclude option.
Once the report is run and shown on the screen, you have options to print or to export to several formats including PDF and Excel.
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GUIDETOINTOUCHREPORTS
All Report Activity is in the InTouch Manager:
Table of Contents REVENUE REPORTS
Revenue Summary by Account ................................................................................................................................. 3
(Sample Report) ............................................................................................................................................... 3
Revenue by Account Code, Item ............................................................................................................................... 4
(Sample Report) .............................................................................................................................................. 5
(Sample Report – Rolled Up) ........................................................................................................................... 6
CUSTOMER REPORTS
Customer Ledger ....................................................................................................................................................... 7
(Sample Report) .............................................................................................................................................. 8
Customer Purchases by Item .................................................................................................................................... 9
(Sample Report) .............................................................................................................................................. 9
Customer Fine/Fee Ledger ...................................................................................................................................... 10
(Sample Report) ............................................................................................................................................ 11
Customer Fine/Fee Listing ‐ Detail .......................................................................................................................... 12
(Sample Report) ............................................................................................................................................ 13
Customer Fine/Fee Listing ‐ Summary .................................................................................................................... 14
(Sample Report) ............................................................................................................................................ 15
AUDIT REPORTS
Pre‐EOP Void Receipts ............................................................................................................................................ 16
(Sample Report) ............................................................................................................................................ 17
Receipt Adjustments by Reason Code .................................................................................................................... 18
(Sample Report) ............................................................................................................................................ 19
Refund Receipts ...................................................................................................................................................... 20
(Sample Report) ............................................................................................................................................ 21
Fine/Fee Adjustments by Reason Code .................................................................................................................. 22
(Sample Report) ............................................................................................................................................ 23
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GUIDETOINTOUCHREPORTS
REVENUE REPORTS:
Revenue Summary by Account
This report will list the total dollar value of all receipts for each account for a specified time frame.
Simply set a date range for what you wish to view.
You may view sales taken ONLY through the School. ‐‐or‐‐
You may view ALL sales taken‐in for your site (this would
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GUIDETOINTOUCHREPORTS
REVENUE REPORTS
Revenue by Account Code, Item
Account Codes may have multiple items listed under them. This report show the total revenue for an account code, as broken‐up into the various items for a specified time frame.
Simply set a date range for a specific time frame.
You may view sales taken ONLY through the School. ‐‐or‐‐
You may view ALL sales taken‐in for your site (this would include any online payments or payments collected at other sites).
To simplify this report, you can roll‐up the info to show only the total sales for each item, rather than individual transactions. To do this you would click “Yes” in the Rollup Transaction window.
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GUIDETOINTOUCHREPORTS
TIP: shows ALL money received for the #7101 / Student Council Account Code. Since there are multiple ITEMS that all ring into the Student Council Account, this report segregates transactions based on the individual item that was purchased
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GUIDETOINTOUCHREPORTS
TIP: shows a rolled‐up version of the same report with ALL money received for the #7101 / Student Council Account Code.
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GUIDETOINTOUCHREPORTS
CUSTOMER REPORTS
Customer Ledger
This report will show the purchase history of a student. Any transaction made that was linked to the
student’s name/ID will be listed.
Choose the Student who need their Customer Payment Ledger: (It’s best to run by student, as needed, rather than by Grade or Course, as the report gets quite lengthy).
Specify the Date Range: (You may run this for the current school year, or extend back to the beginning of their time at MPS).
Ask the Ledger to “Include” any NSF Items, as this will also show these payments.
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GUIDETOINTOUCHREPORTS
This report will show the oldest payment first, newest payment last. Any purchase that was linked to the student’s Name/ID # will be part of this report.
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GUIDETOINTOUCHREPORTS
CUSTOMER REPORTS
Customer Purchases by Item
This is the most used sales report, as it shows ALL sales (regardless of location or website) of any one
item that is listed at school for a specified time frame.
For instance, let’s say you want to see how many Yearbooks have been sold within the first month of school.
Locate the Item on the list:
You may choose ALL students at your school or by Grade:
Specify the Date Range:
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GUIDETOINTOUCHREPORTS
CUSTOMER REPORTS
Customer Fine/Fee Ledger
This report will print a full‐page Fine/Fee Ledger for each student who currently has fines/fees. These ledger pages are designed to be tri‐folded so that the name/address will be visible through a window envelope allowing these to be mailed home periodically throughout the school year.
Click on Fines (Note: Only High Schools will have Fees)
You may print a ledger for one student (as needed), by Grade, or by ALL Grades at your site.
As a courtesy, we like to INCLUDE Fines/Fees from all sites, as students need to know that all fines/fees will stay linked to their ID# regardless of moving to a new school.
To encompass ALL student’s fines/fees, change the original date to 2010, as that was the year that InTouch was first put into use, and students could have fines as far back as that school year.
InTouch will allow you to place a Comment on the Fine Ledgers. The “Print At Bottom” feature is more commonly used than the “Print At Top” as it is easier to read and placed at a more legible location on the fine ledgers.
A sample of the Customer Fine Ledger is on the next page.
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GUIDETOINTOUCHREPORTS
CUSTOMER REPORTS
Customer Fine/Fee Listing ‐ Detail
This is a detailed report which shows a list of all students and a description of all their fines at your school.
Click on Fines
Set the Date Range back to 2010
Select a Single Grade Level or All Grades
This report will show all fines or it may be narrowed down to an item (such as
Library Books) or an Account Code.
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GUIDETOINTOUCHREPORTS
This report shows the student name and a detailed list of all their current fines. To roll‐up this report into a
simple list form, please see the next report: Customer Fine/Fee Listing – Summary.
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GUIDETOINTOUCHREPORTS
CUSTOMER REPORTS
Customer Fine/Fee Listing ‐ Summary
This is a summarized report which shows a list of all students and a
description of all their fines at your school. This is an easy check‐list to
use for students who must pay fines prior to participating in an event.
Click on Fines
Set the Date Range back to 2010
Select a Single Grade Level or All Grades
This report will show all fines or it may be narrowed down to an item (such as
Library Books) or an Account Code.
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GUIDETOINTOUCHREPORTS
The Customer Fine Listing – Summary report is a “rolled‐up” version of The Customer Fine Listing – Detail report.
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GUIDETOINTOUCHREPORTS
AUDIT REPORTS
Pre‐EOP Void Receipts
Receipts that are voided prior to the EOP (deposit) are not hard‐coded to a student’s account, which
means these transactions/errors are not easily viewed. This report will show all pre‐EOP voided receipts
within a designated time frame along with the reason for the void.
Simply enter the date range of the Pre‐EOP Voided Receipts to view:
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GUIDETOINTOUCHREPORTS
AUDIT REPORTS
Receipt Adjustments by Reason Code
This report shows all receipt adjustments made (both Pre‐EOP and Post‐EOP). It includes the Pre‐EOP
Voids, as well as Post EOP Adjustments: Refunds, Wrong Customers, and Wrong Item adjustments.
You may select one Reason Code, or view Adjustments for All:
Select the Date Range
You may view Adjustments performed on one Item, or All Items:
You may view Adjustments from one Account Code, or All:
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GUIDETOINTOUCHREPORTS
AUDIT REPORTS
Refund Receipts
This report shows all Refund transactions. Refunds are always processed through the District Office via check or credit card reimbursement. Refunds will never be cash‐back in the Bookstore.
Selec t
the Date Range
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GUIDETOINTOUCHREPORTS
AUDIT REPORTS
Fine/Fee Adjustments by Reason Code
This report shows all Fines and Fees that are Adjusted.
Select a Reason Code, or Select ALL
(Note: If you select ALL, there may be a lot of DESTINY INTERFACE Adjustments.
These are past due library books with a fine that were returned.)
Select the Date Range
Select a Particular Item, if you are interested in tightening your search
‐ Or ‐
Select an Account Code, if you are interested in tightening your search