Post on 10-Jan-2023
T H E J E W E L O F T H E S O U T H C O A S T1
U M D O N I M U N I C I P A L I T Y
THE JEWEL OF THE SOUTH COAST
A N N U A LR E P O RT2017/18
T H E J E W E L O F T H E S O U T H C O A S T
VISION
PRINCIPLES AND VALUES
MISSION
VALUES:
“By 2030 Umdoni will be the JEWEL of the South Coast”
• Job Creation• Economic Viability• Wellbeing of the Community• Environmentally friendly environment• Local Economic Development
“Working together in contributing to job creation, economic viability through sustained local economic development to ensure the well being of our community in eco friendly environment.”
VALUE VALUE STATEMENTIntegrity display a level of unquestionable honesty & ethicsResponsiveness working to improve the quality of life of all our communitiesDedicated being loyal & committed public servantsEfficiency ensuring all actions are value adding to seamless service deliveryHuman Dignity showing profound respect and observance to human rights of all our communities Accountability being transparent and open about all our actions
ACRONYMS & ABBREVIATIONS
A-G (SA) Auditor-General, South AfricaAIDS AcquiredImmuneDeficiencySyndromeANC African National CongressART AntiretroviraltherapyARV Antiretroviral ASGISA Accelerated Shared Growth Initiative of South Africa BBBEE Broad Based Black Economic EmpowermentBOQ Bill of QuantitiesCBD Central Business DistrictCFO ChiefFinancialOfficerCLLR/Cllr CouncillorDCoGTA DepartmentofCo-OperativeGovernanceandTraditionalAuthorityCWP CommunityWorksProgrammeDA Democratic AllianceDBSA Development Bank of Southern AfricaDEAT Department of Environmental Affairs and TourismDFA Development Facilitation ActDFID Department for International DevelopmentDRDLR Department of Rural Development and Land ReformDLGTA Department of Local Government and Traditional AffairsDM DistrictMunicipalityDoH Department of HousingDoL Department of LabourDoT Department of TransportDWAF DepartmentofWaterAffairs&ForestryEMP Environmental Management PlanEPWP Expanded Public Works ProgrammeEPWP PSC EPWP Provincial Steering CommitteeEXCO Executive CommitteeFBE FreeBasicElectricityFBS Free Basic Services FET Further Education and TrainingGM General ManagerHH HouseholdsHIV HumanImmune-DeficiencyVirusHR Human ResourcesICT Information&CommunicationsTechnologyIDP Integrated Development PlanIDPRF Integrated Development Plan Representative ForumIFP InkathaFreedomPartyIGR Inter Governmental RelationsIT InformationTechnologyISRDP Integrated Sustainable Rural Development Programme IWMP Integrated Waste Management PlanKPA KeyPerformanceAreaKPI KeyPerformanceIndicatorKZN KwaZulu-NatalLED Local Economic DevelopmentLGSETA LocalGovernmentSectorEducationTrainingAuthorityLM LocalMunicipalityLRADP Land Redistribution & Administrative ProgrammeLUF Land Use FrameworkLUMS LandUseManagementSystemNFP NationalFreedomPartyNPO Non-ProfitOrganisation
T H E J E W E L O F T H E S O U T H C O A S T
ACRONYMS & ABBREVIATIONS
NT NationalTreasuryMANCO Management CommitteeMDG Millennium Development GoalsMF MinorityFrontMIG Municipal Improvement GrantMLL Minimum Living LevelMM Municipal ManagerMPA Municipal Plan of ActionMPAC Municipal Public Accounts CommitteeMPCC Multi-PurposesCommunityCentreMSIG MunicipalSystemsImprovementGrantNDPA NationalDevelopmentProgrammeAgencyNFP NationalFreedomPartyNSDP National Spatial Development Perspective OHS OccupationalHealthandSafetyOPMS OrganisationalPerformanceManagementSystemPC Project ConsolidatePCPMU Project Consolidate Project Management Unit PDA Planning & Development Act PGDS ProvincialGrowthandDevelopmentStrategyPMS PerformanceManagementSystemPMTCT Prevention of Mother to Child TransmissionPMU Project Management UnitPr PartyRepresentativePSEDS ProvincialSpatialEconomicDevelopmentStrategyPT ProvincialTreasuryRDP Reconstruction and Development ProgrammeSANRAL SouthAfricanNationalRoadsAgencyLimitedSCM SupplyChainManagementSDBIP ServiceDeliveryandBudgetImplementationPlanSDF Spatial Development FrameworkSEA Strategic Environmental Assessment SIC Standard Industrial CodesSLA Sustainable Livelihood ApproachSODA State of the District AddressSONA State of the Nation AddressSOPA State of the Province AddressSOW Scope of WorksSPLUMA Spatial Planning Land Use Management ActSTATSSA Statistics South AfricaToR Terms of ReferenceUNDP United Nations Development ProgrammeVCT VoluntaryCounselingandTestingWSP Workplace Skills Plan
LEGISLATIVE ENACTMENTS
The Constitution South African Constitution Act 108 of 1996TheSystemsAct MunicipalSystemsActNo32of2000,MSAThe Structures Act Municipal Structures Act No 117 of 1998 DFA Development Facilitation Act No 67 of 1995MFMA MunicipalFinanceManagementActNo56of2003MPRA MunicipalPropertyRatesActNo6of2004
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C O N T E N T S
CHAPTER 1 - MAYORS FOREWORD AND EXECUTIVE SUMMARY 8Component A: Foreword: Office of the Mayor 81.1 Foreword 8
Component B: Executive Summary 101.2MunicipalManager’soverview 10
1.3Whoarewe? 12
CHAPTER 2 – GOVERNANCE STRUCTURE 24Component A: Political and Administrative Governance 242.1PoliticalGovernance 24
2.2AdministrativeGovernance 26
Component B: Intergovernmental Relations 282.3IntergovernmentalRelations 28
Component C: Public Accountability and Participation 282.4PublicMeetings 28
2.5IDPParticipationandAlignment 28
Component D: Corporate Governance 302.6RiskManagement 30
2.7Anti-CorruptionandFraud 30
2.8FinanceandSupplyChainManagement(SCM) 30
2.9By-Laws 31
2.10Websites 31
CHAPTER 3 – SERVICE DELIVERY PERFORMANCE (PERFORMANCE REPORT PART I) 32Component A: Basic Services 32 3.1WaterProvision 32
3.2WasteWaterProvision 34
3.3Electricity 36
3.4WasteManagement(ThisSectiontoInclude:RefuseCollections,WasteDisposal,StreetCleaningandRecycling)37
3.5Housing 40
3.6FreeBasicServicesandIndigentSupport 44
Component B: Road Transport 45 3.7Roads&Stormwater 45
3.8Transport(IncludingVehicleLicensing&PublicBusOperation) 48
Component C: Planning and Development 493.9Planning&LocalEconomicDevelopment 49
3.10LocalEconomicDevelopment(IncludingTourismandMarketPlaces) 74
Component D: Community Services 773.11Librarie,CommunityFacilities 77
3.12CemeteriesandCrematoriums 88
3.13ChildCare;AgedCare;SocialProgrammes 89
T H E J E W E L O F T H E S O U T H C O A S T3
Component E: Environmental Protection 903.14PollutionControl 90
3.15BiodiversityandLandscape 90
Component F: Health 923.16Clinics 92
Component G: Security and Safety 92 3.17Traffic&Policing 92
3.18Fire/DisasterManagement 93
Component H: Sport and Recreation 963.19SportandRecreation 96
3.20CommunityFacilities
Component I: Corporate Policy Offices and Other Services 993.21FinancialServices 99
3.22HumanResourceServices 99
3.23InformationandCommunicationTechnology 101
3.24Property;Legal&RiskManagement 101
Component J: Organisational Performance Scorecard 102Component K: Umdoni Service Delivery Budget Implentation Plan - 2018/2019 148
CHAPTER 4 – ORGANISATIONAL DEVELOPMENT PERFORMANCE (PERFORMANCE REPORT PART II) 170Component A: Introduction to the Municipal Personnel 1704.1EmployeeTotals,TurnoverandVacancies 170
Component B: Managing the Municipal Workforce 1714.2Policies 171
4.3Injuries,SicknessandSuspensions 171
4.4PerformanceRewards 171
Component C: Capacitating the Municipal Workforce 1764.5SkillsDevelopmentandTraining 176
4.6SkillsDevelopmentExpenditure 177
CHAPTER 5 – FINANCIAL PERFORMANCE 178Component A: Statements of Financial Performance 1785.1 Statements of Financial Performance 178
5.2Grants 179
5.3AssetManagement 180
5.4FinancialRatiosBasedOnKeyPerformanceIndicators 180
Component B: Spending Against Capital Budget 1815.5 Capital Expenditure 181
5.6 Sources of Finance 181
5.7CapitalSpendingOnfiveLargestProjects 184
5.8BasicServiceandInfrastructureBacklogs–Overview 184
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Component C: Cash Flow Management and Investments 1855.9 Cash Flow 1855.10 Borrowing and Investments 1855.11 Public Private Partnerships 185Component D: Other Financial Matters 1865.12SupplyChainManagement 1865.13GRAPCompliance 187
CHAPTER 6 – AUDITOR GENERAL AUDIT FINDINGS 188Component A: Auditor-General Opinion of Financial Statements Year -1 1886.1 Auditor General Reports Year -1 (Previous Year) 188Component B: Auditor-General Opinion Year 0 (Current Year) 1976.2AuditorGeneralReportYear0(CurrentYear 197
OVERSIGHT REPORT ON THE ANNUAL REPORT OF UMDONI LOCAL MUNICIPALITY FOR FINANCIAL YEAR 2017/2018 354Annexure A – Annual Report Checklist 357Annexure B: Terms Of Reference: Mpac/Oversight Committee 373Annexure C – Comments Raised By Stakeholders On The Annual Report 376Annexure D – Minutes Of Oversight Committee Meetings 377
LIST OF TABLES Table1.1:OperatingIncome&Expenditure 18Table1.2:OperatingRatios 18Table1.3:CapitalExpenditure 18Table1.4:DepartmentalOverview 19Table1.5:AnnualReportProcessPlan 22Table2.1:MayoralIzimbizo 28Table2.2:IDP/BudgetRoadshows 29Table3.1:umzintoCBDstreetsweepingschedule 37Table3.2:ScottburghCBDstreetsweepingschedule 37Table3.3:ToiletCleaningUmzintoTaxiRankschedule 38Table3.4:ToiletCleaningatScottburghCBD 38Table3.5:Progressonhousingprojects 41Table3.6:Incomereceived:MotorLicensing 48Table3.7:StatisticsJuly–June2018 49Table3.7:Totalrevenue:Licensing 49Table3.8:Scheduleofapprovedplans 50Table3.9:Relaxationofbuildingline/rear/sidespaceapplicationsreceived 60Table3.10:Specialconsentapplications 64Table3.11:Rezoningapplications 65Table3.12:Combinedapplications 66Table3.13:Alterations,suspensionanddeletionofconditionoftitle 67Table3.14:Consolidationapplications 67
T H E J E W E L O F T H E S O U T H C O A S T5
Table3.15:Registerofnoticesissue 68Table3.16:ApplicationsservedbeforeMunicipalPlanningTribunal 69Table3.17:Listofcommunityfacilitiesandservices 87Table3.18:Communityhallhirestatistics 89Table3.19:Cemeterystatistics 88Table3.20:Healthfunctions 92Table3.21:Traffic&Policingdata 92Table3.22:Majoractivitiesattendedto 93Table3.23:Incomereceived 93Table3.24:Disasterstatistics 94Table3.25:ResponseandRecovery 95Table3.26:Sportfieldfacilities 96Table3.27:Kick-aboutfields 96Table3.28:SocialServices 98Table3.29:ServiceobjectivesforHumanResources 100Table3.30:2017/2018AnnualPerformanceReport 102Table4.1:Employees 170Table4.2:Turnoverrate 170Table4.3:Performancebonuses 171Table4.4:EAPstatistics 172Table4.5:Workforceprofile 173Table4.6:Promotions 174Table4.7:Incomelevels 175Table4.8:Employeestrained 176Table4.9:Minimumcompetencylevels 177Table4.10:MFMAtraining 177Table4.11:Skillsdevelopmentexpenditure 177Table5.1:Statementoffinancialperformance 178Table5.2:Summaryofunspentgrants 179Table5.3:FinancialRatios 180Table5.4:CapitalExpenditure 181Table5.5:Spendingonfivelargestprojects 184Table5.6:Bankstatementbalance 185Table5.7:Investments 185Table6.1:Planofcorrectivemeasures2016/2017AuditReport 192Table6.2Planofcorrectivemeasures2017/2018AuditReport 201
LIST OF FIGURES Figure1.1UmdonilocalitywithinUGUDistrict 12Figure1.2Populationgrowthprojections 14Figure1.3Populationdistributionperward 14Figure1.4Genderdistribution 14Figure 1.5 Population distribution per Age & Gender 15Figure1.6Populationdistribution:Agegroups 15Figure1.7:Populationcompositionperrace 16
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Figure3.1:Accesstowater 32Figure3.2:Accesstowaterbysource 33Figure3.3:Accesstosafedrinkingwater 33Figure3.4:Accesstosanitation 34Figure3.5:Accesstotoiletsbytype 35Figure3.6:Accesstotoiletfacilities 35Figure3.7:AccesstoEnergy 36Figure3.8:Accesstoenergymap 37Figure3.10:Accesstorefuseremoval 39Figure3.11:Accesstobasicservices 40Figure3.12:Indigentsupport 44Figure3.13:LocalEconomicDevelopmentVision 74
APPENDICES AppendixA – Councillors;CommitteeAllocationandCouncilAttendanceAppendix B – Committees and Committee Purposes Appendix C – Third Tier Administrative StructureAppendixD – FunctionsofMunicipality/EntityAppendix E – Ward Reporting Appendix F – Ward Information Appendix G – Recommendations of the Municipal Audit Committee Year 0 Appendix H – Long Term Contracts and Public Private Partnerships Appendix I – Disclosures of Financial Interests AppendixJ – RevenueCollectionPerformancebyVoteandbySourceAppendixK(I): RevenueCollectionPerformancebyVoteAppendixK(ii): RevenueCollectionPerformancebySourceAppendixL – ConditionalGrantsReceived:ExcludingMIGAppendix M – Capital Expenditure – New & Upgrade/Renewal ProgrammesAppendixM(I): CapitalExpenditure-NewAssetsProgrammeAppendixM(ii): CapitalExpenditure–Upgrade/RenewalProgrammeAppendixN – CapitalProgrammebyProjectYear0AppendixO – CapitalProgrammebyProjectbyWardYear0AppendixP – ServiceBacklogsExperiencedbytheCommunityWhereAnother Sphere of Government Is Responsible for Service ProvisionAppendixQ – DeclarationofLoansandGrantsMadebytheMunicipalityAppendix R – National and Provincial Outcomes for Local Government
VOLUME II: Annual Financial Statements
T H E J E W E L O F T H E S O U T H C O A S T7
LEGISLATIVE RESPONSIVITY: MUNICIPAL COUNCIL OF UMDONI
The2017/18AnnualReporthasbeenpreparedinaccordancewiththeprovisionsofSection121oftheMunicipalFinancialManagementAct(MFMA),56of2000,Section46oftheLocalGovernmentMunicipalSystemsAct(MSA),32of2000andCircularNo63ofProvincialTreasury,andthereafterapprovedbytheMunicipalCouncilafterfollowingalltheprocessesprescribedbySection129oftheMFMA.IncompliancewiththeMFMA,thisAnnualreportwastabledbytheMayorataMunicipalCouncilMeetingheldon30January2019,asprescribedbySection127oftheMFMA,andwasthereafter,intermsofSection21(a)oftheMSA,publicisedforcomments.
AsdirectedbySection129of theMFMA,theOversightCommitteewhich is theMunicipalPublicAccountsCommittee(MPAC)inclusiveoftwocommunitymembersassisttheMunicipalCouncilinconsideringtheAnnualReport.ThereportoftheOversightisincludedintheAnnualreportandismadepublicintermsofSection21(a)ofMSA.
Dr. VP Tsako Municipal ManagerUmdoni Municipality
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C H A P T E R 1OFFICE OF THE MAYOR AND EXECUTIVE SUMMARY
UmdoniMunicipalityisanExecutive
CommitteetypeofMunicipality,with
theMayor,DeputyMayor,Speakerand
seven Executive Committee members
asfulltimeCouncillorsand30part-
time Councillors.
COMPONENT A – FOREWORD:OFFICE
OF THE MAYOR
Umdoni Municipality is an Executive Committee type ofMunicipality,with theMayor,DeputyMayor,Speaker andseven Executive Committee Members serving as full timeCouncillorsand30part-timeCouncillors.The roleofthe Executive Committee is to implement the Municipal fiduciary, strategic duties, plans, policies and decisionsconsistent with the Municipal Vision and Mission. The Executive Committee acts on behalf of the Municipal Council. Notwithstanding this, the Municipality has fivePortfolio Committees that play an oversight role on ourmunicipal functions and make recommendations to council. However,over theperiodunder review, themunicipality’sSection 80 Committees (MPAC & Audit Committee) have been exercising their duties diligently and to the bestinterest of the Municipal council and its communities.
“By2030UmdonienvisionbetheJ.E.W.E.LofSouthCoast”.In March 2017 the Umdoni 2016 the Council updatedtheir vision to be in linewith vision 2030 of theNationalDevelopment Plan (NDP). The National Development Plan offersalong-termperspective,definesadesireddestinationandidentifiestherolesdifferentsectorsofsocietyneedtoplayinreachingthatgoal.UmdoniMunicipalIDPobjectivesseektoaligntheorganizationalobjectiveswiththatof theNational Development Plan objectives. Our IDP also seeks to provide a shared long-term framework within which our detailed planning can take place in order to advance the long-term goals set out in the NDP.
This vision does not only seek to lead us to theaccomplishmentsofourdeliberationsuntil2021/2022,butfor Umdoni Municipality to establish itself as a strategicenabler to stimulate economic growth and development. UmdoniMunicipalityhastothereforeremaincommittedtoachieve the following strategic objectives, as contained in theIDP:- To ensure provision, upgrading, and maintenance of
infrastructure and services that enhance economic development;
- To promote Economic Development in order to reduce poverty,inequalityandunemployment;
- To promote human rights and social upliftment of vulnerablegroups;
- To ensure financial sustainability and sound financialprinciples;
- To facilitate the integrated approach towards planning for urban and rural communities;
T H E J E W E L O F T H E S O U T H C O A S T9
- To ensure effective and efficient internal and externalcommunication;
- To develop staff and ensure effective service deliverythroughtraining;
- To establish an efficient and effective ICT environmentandinfrastructuresystemsthatwilloptimizebusinessefficiencyandproductivityinlinewithIDPservicedeliverystrategies;and
- To improve the HR Framework that is in line with SALGA best practices and legislation and to ensure alignment of organizationalskillswiththeorganogram.
The vision, mission and strategic objectives were considered at theCouncil strategic planning session inMarch 2017.The developmental agenda of theMunicipality has beenachieved through public participation, communication networks, leadership and entrepreneurship.
Some of the Key Achievements for 2017/2018 financialyearamongstothersinclude:- Training of over 108 Staff members as per the Work Place SkillsPlan(WSP);
-Electrificationof500Households;-Construction&completionofMahlafunaCommunityHall;- Construction and completion of NkosiQikoCommunityHall;
-Upgradingof0,4KmofBhakajaneRoad;-ConstructionandCompletionofShingaRoadBridge;-Upgradingof0,3KmofSizophumelelaRoad;- Construction and completion of Causeway Bridge inMgangeni;
-ScottburghCBDupgrade;-UmzintoStormwaterupgraded;- Upgrading of Gqolweni & Nkombe Road from gravel
to black top asphalt amongst other projects that are still under construction that have been rolled over for completionin2018/2019financialyear;and
- Improved Intergovernmental relations and co-operative governance that has seen the partnership of Umdoni Municipality and the Department of Human SettlementofficiallyhandoverPhase1ofUmzintoSlumsClearanceFarm IsontiHousingproject to thecommunitywith470Beneficiariesbeingallocatedwithhouses.
Many service delivery milestones have been achieved,manychallengeshavebeenmet,noneofwhicharebeyondresolution, synergieshavebeen increased, frictionshave
happened,UmdoniMunicipalityhasbeenshownagainandagain to be a strategic Municipal area in the district. In all theworkofthefinancialyearunderreviewwewereguidedby the constitution, by-laws, policies and the IDP. MostimportantlytheimplementedfinancialresourceswhichfueltheactivitiesofthemunicipalitywasinaccordancewiththeMunicipal FinanceManagementAct of 2000. In terms ofthe above Act, council after considering the attached report and the reports of the independent auditors, presents the Annual Report for the financial year 2017-18 to itsstakeholders as an act of accountability, compliance andweinviteyoufurtherjourneywithusindeliveringservices,ensuring public participation, and accountable clean caring government.
I conclude with a paraphrase from, the words of Nelson Mandela “I have walked that long road to freedom. I have triednottofalter.Ihavemademisstepsalongtheway.ButI have discovered the secret that after climbing a great hill, oneonlyfindsthattherearemanymorehillstoclimb.Ihavetaken a moment here to rest, to steal a view of the glorious vista that surrounds me, to look back on the distance I have come.But Icanonlyrest foramoment, forwith freedomcomeresponsibilities,andIdarenotlinger,formylongwalkisnotended”.NelsonMandela.
This isvery true forusaswewalk the journeyofservicedelivery, public participation and accountable caringgovernment.Anyvictoriesreflectedherestilldemandthatwedonotfalter,thatwedonotlinger;werealizethatthereisalongwaytogo.That“workingtogetherwecandomore”,working against each other we can do nothing. There is more that binds us than separating us. I thank all Traditional Leaders, Speaker, Councillors, Executive Management, staffandstakeholdersofUmdoniMunicipalityfortheworktheyhavedone.
The support and dedication demonstrated by UmdoniPolitical Leadership and Administration cannot be undermined and as we close the year under review, wecontinue to be committed to delivering services to our communities in an efficient, effective and sustainablemanner as per the Constitution of South Africa.
His Worship, The MayorCllr. TW Dube
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Theyearunderreviewcoversthe
periodof1July2017until30June
2018.Intermsoflegislation,the
Municipal Manager is the designated
AccountingOfficer,andshemust
perform her functions in good faith, act
withfidelity,honesty,integrityandinthe
bestinterestoftheMunicipalityandits
communities.
COMPONENT B – EXECUTIVE SUMMARY
1.1MunicipalManager’sOverview
Theaccounting officer as the head of the administration,must oversee the execution and implementation of all Council Policies. It gives me pleasure, to reflect on thechallengesandachievementsoftheMunicipalityforthepastyear.InMay2017theUmdoniMunicipalityCounciladopteditsfive-yearstrategicPlan.Alongsidethis,theupdatedvisionthatleads“By2030UmdoniwillbetheJ.E.W.E.LofSouthCoast”wascraftedtodirectthestrategicobjectiveswhilstatthe same time enhancing Councils agenda as the enabler ofservicedelivery.The2017/2018UmdoniMunicipalityIDPagain illustrated theMunicipality’s key actions to achieveits mandate in terms of the Constitution of the Republic of SouthAfricaandSection84oftheMunicipalStructuresAct.The final review of the 2012/2013 - 2016/2017 IDP wasconcludedinMay2017.
This afforded the 2016 Municipal Council an opportunityto analyse and reflect on the prevailing socio-economicrealities and the municipality’s performance over thepast five year period and identify the Municipality’s coredevelopmentprioritiesforthenext5years.
ThemainServiceDeliveryprioritieshighlightedin2017/2018included Infrastructure Development, Organization devel-opment & Transformation through capacitating and training of our labour force, Sound financial management, Goodgovernance and public participation, Local Economic De-velopment & Land Use Management. During the course of 2017/2018financialyear, theMunicipalityexperienced in-stabilitywithinManagement.It’sworthtobenotedthatMu-nicipalManagerpostwasvacantfromAugust2017includ-ing the General Manager post for Planning & Development.
The top strategic risks facing theMunicipality are: underexpenditure of the capital budget, service delivery infra-structure failure, economic growth and development, full compliancewithMsCOA,andinsufficienthousingresourcesforemergencyrelocations.TheMunicipalityismaintainingahealthypaymentrateofconsumersasaresultofaffectivecredit control and debt collection procedures even though the vacancy of theAccountingOfficer position for a longperiod of time has affected service delivery and themunicipalityhasseenadecline inour revenuecollection.TomaintainasituationwheretheMunicipalityiseffectivelycollectingdebtsandahealthypaymentofourconsumers,it is important tokeepservicesnotonlyaffordable,but todeliverthesameserviceinthemostefficientandeconomical
T H E J E W E L O F T H E S O U T H C O A S T11
manner as we are aware of the increasing pressure on the incomeofourcitizens.
In line with the provision of services to thecommunityofUmdoni, themunicipalityhas togetherwithUGUDistrict family of localmunicipalities entered into an agreement for the provision of Tourism and Local Economic Development withUGUSouthCoastTourismandLEDCatalyticprojectswiththeSouthCoastDevelopmentAgency.Theseentitiesare accountable to theDistrictMunicipality and report tothe Intergovernmental Relations Committee that is driven byUGUDistrictwhereUmdoniMunicipalityisrepresented.
Some of the IGR Programmes/Projects amongst others include the implementation of the Extended Public Works Programme in partnership with the Department of Public Works, working together with the South African Police Service through the implementation of the Bobbies on the Beat Programme and Working for the Coast Programme that is sponsored by the Department of EnvironmentalAffairs, Agriculture and Tourism. Municipal relations and performance of these public entities are governed by Memorandum of Understanding and Service LevelAgreements.
InthepreviousfinancialyearUmdoniMunicipalityreceivedanUnqualifiedAuditOpinionwith findingsby theAuditorGeneral. Umdoni 2016/2017AG Report had findings onSupply Chain Management, expenditure management,strategic planning & performance management and financial management. Administration developed a planof corrective measures as a remedial measure to address andresolveAGfindings.
Thankyoutoallresidents,visitors,partnersandcommunitygroups for the patience and support during 2017/2018.
A d m i n i s t r a t i o n leadership is looking forward to improve service delivery, together with all ourstaff through innovations and partnershipsin2018/2019.
Municipal Manager Dr. VP Tsako
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SECTION A: EXECUTIVE SUMMARY 1.1 WHO ARE WE UmdoniLocalmunicipalityislocatedinKwaZulu-NatalwithintheUguDistrictmunicipality(DC21intheProvinceof KwaZulu-Natal. Umdoni municipality consists of 19wardswithageographicalareaof994squarekilometres.It abuts eThekwini Metro to the north, and Umzumbe tothesouth,andUbuhlebezwetothewest,makingitalmosthalfwayfromPortShepstoneandDurban.TheMunicipalityis therefore conveniently located about 50 km fromDurban and 65 km from Port Shepstone. Umdoni has an approximatecoastlineof40kmandstretchesinlandasfarasKenterton.ItincludesthetownsofScottburgh,Umzintoas well as urban areas and settlements such as Amandawe, Emalangeni, Amahlongwa and Dududu.
The municipality incorporates seven traditional authorityareas. The traditional Authorities fall under Ugu Local
Source:Umdoni2017/2018AdoptedIDP
Houses of Traditional Leaders in KZN. The Local House
has its own vision, mission and strategic focus areas,
dependingondevelopmentprogrammesofitscommunity.
The Ugu Local House is governed by the Traditional
LeadershipandGovernanceFrameworkAct,41of2003,
and the KZN Traditional Leadership and Governance Act, 5
of2005.Thesetwopiecesoflegislationensurealignment
of the institution of traditional leadership in KZN with
constitutional imperatives. Umdoni Council comprises of
19 ward Councillors and 17 Proportional Representative
Councillors.
Figure 1.1: Umdoni Locality within UGU District
T H E J E W E L O F T H E S O U T H C O A S T13
UmdoniMunicipalityhasatotalpopulationofapproximately144,551whichconstitutesof74,924ofthatpopulationarefemale and 69,627 are male from the total population.The Municipality also has a total number of 35,433 ofhouseholds.Itisdividedintothreemajorlandusezones,thatis,commercialagriculturedominatedbysugarcanefields,the traditional authority areas located to the north of themunicipal area and the coastal urban nodes forming part of theribbondevelopmentstretchingfromAmanzimtotidownthe South Coast. The urban nodes include Scottburgh, Park Rynie, Kelso, Pennington, Bazley, Ifafa Beach, Elysium,Mtwalume,andthehistorictownofUmzinto.
Umdoni has a coastline of approximately 40km andstretchesinlandasfarasUmzinto.Thelanduseoftheareaisdominatedbyagriculture,particularlysugarcane.WithinUmdoniMunicipality,thereare14urbanareas,which
fall under Umdoni Urban Scheme, where residential use is the predominant land-use. Residential varies from singleErvens toMultiFamilydwellings.Themajor townsare Umzinto and Scottburgh and this is because of thecommercial activities found in these towns. Umzinto hashighnumberof informal settlements in closeproximity tothe main town and this is because of the informal sector that exists within this town. Umzinto is a major publictransport route. The primary usage on the main road iscommercial and the settlement is on a linear pattern with residentialbeingontheperiphery.Althoughitisdevelopedwithsomeeconomicinfrastructure,itispoorlyplannedand
physical infrastructure requires substantial upgrading or
maintenance.Muchofthecentralareasaredominatedby
agriculturalproduction.Scottburghenjoysmixed landuse
ofshopuseonthegroundfloorandresidentialabovethe
shops.Mostof thegovernmentadministrationofficesare
located in Scottburgh and on the south is the residential
settlement.
ParkRynie is locatedbetweenUmzinto,Scottburgh, and
residential dominant settlement. On the North West of
ParkRynieistheIndustrialareawitharangeofindustrial
uses,forexamplebuilder’syard,CollectionofScrapmetal
etc. Amandawe is Semi rural, and Amahlongwa, and
EmalangeniaretheruralareaswithintheMunicipality,over
the last3years therehasbeenagrowing trendof these
areas moving towards being semi urban.
Another predominantusewithinUmdonimunicipalityistheplantation of sugarcane and this is an agricultural use with theIllovoSugarmilllocatedinSezela.Theareatothewestof theN2 is dominated bySugarCane fields associatedwiththeSezelaSugarMill,butalsoincludesUmzintoTown.Much of the central areas are dominated by agriculturalproduction.Beyondthesugarcanebeltareruralsettlementsthat stretch from Malangeni, KwaCele, and Amandawe in Umdoni to Dumisa, Nyuswa and Mbele traditional areasin Vulamehlo. These areas contain the largest number of poorhouseholds,locatedinruralsettlementswithverylittleaccess to economic opportunities and social facilities.
1.2 MUNICIPAL FUNCTIONS Presented under Appendix D is a classification ofgovernment’s obligation to provide services and themanner in which such services should be co-ordinated in termsofSectorResponsibility.Thistableisextractedfromthe Municipal Demarcation Act, 27 of 1998 which gaverise to the powers and functions between different sector groups e.g. District vs Local municipalities, Provincial and National spheres vs Local spheres of government, ESKOM, Provincial Department of Housing etc.
Where a function or power rests with an alternate stakeholder or parastatal, the Municipality plays a pivotal role asstipulated in the Intergovernmental Relations Framework ActAct13of2005forfacilitationandinter-relatedactiontoensurethedeliveryofservicestoitspeople.
POPULATION AND ENVIRONMENTAL OVERVIEW TheMunicipalityhasatotalnumberof35,433households.
UmdoniLocalMunicipalitycoversapproximately994km²,which representsabout21%of the totalareaof theUguDistrict Municipality. Approximately 11.0 million peopleresidedinKwaZulu-Natalin2016,ofwhichonlyabout7%residedintheUguDistrictMunicipality.UmdoniMunicipalityhasapopulationoflessthan144551peoplein2016andhadseenalargeincreaseinannualgrowthbetween2011and2016withagrowthrateof16.6%,whencomparedtothe growth rates on a national, provincial and district level. This is to be attributed to the re-demarcation of Municipal boundariesin2016andthedisestablishmentofVulamehloLocalMunicipality andUmdoniMunicipality inheriting thesix and a half wards from Vulamehlo which brings the total
14
populationoftherecentlydemarcatedUmdoniMunicipalityto144550people.
POPULATION GROWTH According to Stats SA 2011 Census, over the last year,theMunicipalityhasseena16,6%populationgrowth.Theexpected population growth and its location, presents the area with a unique set of challenges including addressing the need of the growing population in terms of labour tenants, land restitution and land redistribution as well as the inheritanceof adisestablishedmunicipality that ispredominantlyrural.Inessence,itmayleadtothegrowthofinformal settlements on agricultural land, which could result negatively on agricultural production. Figure 1.2 belowdepicts the growth of the population should the population growthremainatonly1%overthenexttentotwentyyears.
SUMMARY OF POPULATION DEMOGRAPHICSFigure 1.2: Population Growth Projections
The Below Graph articulate population Growth per wards and wards that have higher populations within Umdoni LocalMunicipalityBeingWard8withover10000peopleand Ward 1 having a population of over 1 000.
Figure 1.40-1.6 indicate population distribution per agegroup and gender. Umdoni has 74924 females majoritybeing in the age group of 20-24 years. There are over69 000 males in the Umdoni municipal are with largest numberofmalesbeingbetweentheagesof20-24yearsasindicated in the followinf graphs. Figure 1.5-1.6
POPULATION DISTRIBUTION Figure 1.3 below indicates the population distribution inUmdoni per ward. This figure shows that population isspreadunevenlythroughoutthemunicipality.
Figure 1.3: Population distribution per ward
POPULATION DISTRIBUTION PER AGE & GENDER GENDER & AGE DISTRIBUTION
120000
100000
80000
60000
40000
2000
02001 2011 2021
Source:UmdoniAdopted2017/2018IDP.
Source:UmdoniAdopted2017/2018IDP.
Source:UmdoniAdopted2017/2018IDP.
120000
100000
80000
60000
40000
2000
0
War
d 1
War
d 2
War
d 3
War
d 4
War
d 5
War
d 6
War
d 7
War
d 8
War
d 9
War
d 10
War
d 11
War
d 12
War
d 13
War
d 14
War
d 15
War
d16
War
d 17
War
d 18
War
d 19
Figure 1.4: Gender Distribution 60 000
50 000
40 000
30 000
20 000
10 000
00-4 (Children 15-34 (Youth) 35-64 (Adults) 65+ (Elderly)
Males
Females
Total
T H E J E W E L O F T H E S O U T H C O A S T15
Source:UmdoniAdopted2017/2018IDP.
Source:UmdoniAdopted2017/2018IDP
Figure 1.5: Population Distribution per Age and Gender
Figure 1.6: Population Distribution Age Groups
16
It can also be noted from figure 1.5 that Umdoni LocalMunicipality is a youth dominated Municipality with asubstantial number of people being within the youthbracket. With an increasing number of people between the ages0-4thismeansarisingneedforDepartmentofHealthto provide assistance in terms of Clinics, Immunizations,DepartmentofEducationwithearlychildhoodenrolmentsinto Schools as well as the provision of books. It can also be notedthattheagecohort15-35hasexperiencedagrowthsince the1996Census; thisgroup represents thedrivingforce behind the economically active population or totallabour force in theUmdoniMunicipality.This iswhereallsectorDepartmentsareneededtoplayaroleinthecreationofJobOpportunitiesinordertodecreasethedependencyratio.UmdoniMunicipalityhasinheritedpredominantlyruralwardsfromthedisestablishmentofVulamehloMunicipalityand this calls for the Department of Rural Development to get on board with regards to programmes that will alleviate thestrainonthemunicipalitywithregardstojobcreation.Rural development can aid the rural communities in areas such as hinterland tourism, agricultural development and sustainable farming that will increase jobs and ensure food securityforruralcommunities.
Figure 1.7 above indicates that the general population of Umdoni has increased since 2001 by 2.35 and indicatesthe growth rate per race, it can be noted that there has been a substantial decrease in White, Coloured and Indian persons that reside inUmdoni from1996 to 2001by 10.22%, 5.61% and 1.4% and theAfrican populationincreasingby28% from1996 to2001.However,findingsfrom the 2011 Statistics South Africa census show thatthere has been a slight increase in the white, Coloured population from 2001 to 2011 by 12.5%, 26.9% and theIndianpopulationstilldecreasingby14.8%.However, theabsolutefiguresfortheseracegroupsstillfallwayshortoftheAfricangroup,whichcompriseswell over84%of thetotalUmdoniMunicipalityPopulation.
POPULATION COMPOSITION Figure 1.7: Population composition per Race Group)
Black African
Coloured
Indian/Asian
White
Source:UmdoniAdopted2017/2018IDP.
T H E J E W E L O F T H E S O U T H C O A S T17
DEPENDENCY RATIO The United Nations Development Programme1 (UNDP) definesthedependencyratioastheratioofthesumofthepopulationaged0-14andthataged65+tothepopulationaged15-64.Thechilddependencyratioistheratioofthepopulation aged 0-14 to the population aged 15-64. Theold-agedependencyratioistheratioofthepopulationaged65yearsorovertothepopulationaged15-64.Allratiosarepresented as number of dependants per 100 persons of workingage(15-64).Thismeansthatadependencyratioof0.5impliesthatforevery100peoplethatareeconomicallyactive50aredependents.ThedependencyratioofUmdoniMunicipality is52,7%ascomparedto2001whereitwas54,7%hasdecreasedinby2%in2011andaDependencyRatioof56,4%witha2%increasein2016.
POPULATION DENSITY The number of persons per square kilometre (1 km²) is229 in 1996, 263 in 2001and334 in 2011andhasnowdecreased to 145 in 2016 due to the incorporation ofVulamehlo.
ENVIRONMENTAL OVERVIEW The municipal area forms part of the Maputaland-Pondoland-AlbanyRegion,whichisinternationallyrecognizedareaofconservation significance and a biodiversity hotspot.TheUmdoniMunicipalityalsoformspartofthesecondrichestfloristicregioninSouthernAfricaandcontainsarguablyoneof the best coastal grasslands in South Africa, some of which have more Red Data or Protected species per hectare than anyothersuchbiomeinthecountry.TheUmdoniregionhasbeenextensivelytransformedoverthepast100yearsasaresult of human settlement and the agricultural activities. TheUmdoniMunicipalitycanbedividedintothreemajorland use zones that is commercial agriculture dominatedbysugarcane,thetraditionalauthorityareaslocatedinthenorth of the municipal area and the coastal urban nodes forming part of the ribbon development along the KZN South Coast.
Human related impacts and poor agricultural and industrial practices have placed the state of the environment under anenormous threat,whichhas resulted inmanyspeciesbecoming locally extinct. Just a decade ago theUmdoniMunicipality was characterized as having relatively lowlevelsofdevelopment;however,therecentrapidgrowthin
the real estate market has resulted in a huge increase in development along the environmentally sensitive coastalstrip, which places severe pressure on the fragile coastal and marine environment.
Theareasrelativelyun-spoiltnaturalfeaturesareconstantlyunder threat from developments and practices that are not in accordance with good environmental management principles. Regretfully environmental crimes are commonand acts such as deforestation, dumping and the pollution of rivers is a common occurrence and monitoring such offences is a great challenge. The environmental section has been engaging with schools, businesses, the youth,taxiassociationsandratepayerassociationsinanattemptto educate the public about bad environmental practices such as dumping and negative impacts associated with such practices.
SERVICE DELIVERY OVERVIEW A new approach we introduced in 2016 that looked atthe manner of delivering services to communities. It is incumbentonUmdonimunicipalitytoaccountina“BacktoBasic”measurementmethodasexpectedbyCo-OperativeGovernance and Traditional Affairs (COGTA). The Back to BasicsApproach has identified Key PerformanceAreas/Pillars that each local Municipality should gear towardsachieving:a)BasicServices:creatingdecentlivingconditionsb) Good Governancec) Public Participationd) Financial Managemente)Institutionalcapacity
Inachievingthesekeyperformanceareas,themunicipalitymade attempts to expedite the filling of critical positionsof Sec 54A and 56 Managers. However, throughout the2017/2018 financial year positions ofMunicipalManagerand General Manager Planning & Development remained vaccant with incumbents seconded by COGTA acting inthose positions. Issues of Institutional capacity throughthe training of staff members and awarding of bursaries to increasethecapacityoftheinstitution.
The municipality is looking at increasing its PublicParticipation platforms through the development and adoptionoftheCommunicationStrategy.Themunicipalityensures that public participation takes place through Mayoral Izimbizo, IDP/Budget Road shows and the IDPRepresentative Forums.
18
Table 1.1: Operating Income & Expenditure
Details Original Budget (R) Adjustment Budget (R) Actual (R)Income Grants 189 770 000 218617253 190973411Rates, levies and tariffs 88116357 90696993 103935665Other 63734623 53998810 33988803Sub-total 341620980 363313056 328897879Less:Expenditure 266749535 287812041 259853367 Gain (loss) 0 0 481457Surplus/(Deficit) 74 871 445 75 501 015 69 525 969
Table 1.2: Operating Ratios
Details %Employeecosts 30.00%Contracted services 28.00%
Table 1.3: Capital Expenditure
Details 2017/2018 2016/2017Original Budget 75291445 57824996Adjusted Budget 75 501 015 109642236Actual 69044599 70930905
Capitalexpendituredidreach91%intheyearunderreview.
FINANCIAL HEALTH OVERVIEW Employeecostscontinuetotrendclosetothenorm;however,adecreaseintheratiohasbeenattainedwhencomparedtolastfinancialyear.Wewillcontinuewithaplantoensurethatthisreducedexpenditureismaintainedandreducedifpossiblewithintheensuingyears.
CAPITAL HEALTH OVERVIEW Capitalexpenditurehasdecreasedintheyearunderreview.
Spendingon theapprovedBudget hasbeencloselymonitored for the year2017/2018and improvement in spendingpatterns isnecessary.Underspendingontheapprovedbudget isaprimaryconcern for thecurrentfinancialyearandcorrectivemeasureshavebeenimplementedtorectifythisandensurethatthisdoesnothappenintheupcomingfinancialyears.
INTERNAL AUDITING: GOVERNANCE OF FINANCIAL HEALTH UmdoniMunicipalityhashadchallengeswithcapacityintheInternalAuditUnitaftertheresignationoftheSeniorManager:Internal Audit, however Umnotho Business Consulting was appointed to undertake the functions of the Internal Audit Unit.
InternalAuditmustfunctionallyreporttotheAuditCommittee,andadministrativelytotheAccountingOfficer.IndependenceisachievedthroughtheorganizationalstatusandtheobjectivityofInternalAuditactivity.Statutorilyundertheauspiceofthecharter of the Audit Committee serving as its terms of reference, the Performance Audit Committee continues to function withtheMunicipalManager’sOffice,Dr.VTsako,FinancialServices,Ms.TMhlongoandtheInternalAuditConsultantsUmnothoBusinessConsultingfulfilsrolesattheAuditCommitteeaspertheAuditCommitteeCharter.
T H E J E W E L O F T H E S O U T H C O A S T19
AlignedtoSection165,Chapter14oftheMunicipalFinanceManagementAct(MFMA),UmdoniMunicipalityappointedUmnotho Business Consulting to sustain its Internal Audit Unit, however the contract with Umnotho Business Consulting was terminated in January 2018. InternalAudit provides an independent objective assurance and consulting activitythataddsvalueandimprovestheoperationsoftheMunicipality. InternalAudithelpstheorganizationtoaccomplish itsobjectivesbybringingasystematicanddisciplinedapproachtoevaluateandimproveeffectivenessofriskmanagement,control and governance.
TheInternalAuditUnitadherestotheInstituteofInternalAuditor(IIA)Standards,CodeofEthics,TreasuryRegulations,King III and the Municipal Finance Management Act.
MONITORING OF FINANCIAL GOVERNANCE: PLAN OF CORRECTIVE MEASURES InternalAuditwastaskedwiththeresponsibilityofmonitoringandevaluatingtheadherenceoftheActionPlanstemmingfrom thePlanofCorrectiveMeasuresof theAuditReport2016/2017, includingmattersarising from theManagementReport2016/2017.95%ofallthematterswereattendedto.
ORGANIZATIONAL DEVELOPMENT OVERVIEW Table 1.4: Department Overview: Roles & Responsibilities for Service Delivery
Department Functions OfficeoftheMunicipalManager a. IDP/PMS
b. Internal Audit c. Public Participation & Communications d. Council Support
Corporate Services e. Legal & Estates f. Huma Resources g. InformationTechnologyh. Auxiliary&Administration
CommunityServices a. CommunityFacilitiesb. Traffic&Policingc. Beach d. Libraries e. Fire & Disaster f. Parks & Gardens
Financial Services a. SupplyChainManagementb. Budget & Compliance c. Revenue d. Expenditure e. Assets & Liabilities
Planning & Development a. Local Economic Developmentb. Building Control c. Town Planningd. Environmental Management
Technical Services a. Project Management b. Waste Managementc. Human Settlements d. Fleet Management
20
AUDITOR GENERAL REPORT Current Year Audit Opinion: FY 2017-18
AuditOpinion:Unqualifiedwithfindings
Emphasis of matter:Asdisclosedinnote48tothefinancialstatements,themunicipalityincurredirregularexpenditureofR49,89million(2016-17:R48,06million)asitdidnotfollowaproperprocurementprocess.
Internal Control: Thewasaninternalcontroldeficiencyincludedintheauditreportthatresultedinthefindingsoncompliancewithlegislationincluded in the audit report. The Auditor-General expressed that leadership did not establish effective oversight and monitoringoverfinancialreportingprocessesandcompliancewithlawsandregulations.
UmdoniMunicipalityYear 2014-15 2015-16 2016-17 2017-18Opinion Unqualifiedwithno
findings
(clean audit)
Unqualifiedwithfindings
Unqualifiedwithfindings
Unqualifiedwithfindings
OtherMaterialFindingsonLegalandRegularityrequirementsCompliancewithKeylegislation
No Yes Yes Yes
Predetermined objec-tives
No No No No
AspartofAuditorGeneral’scommitmenttoencourageandenhancebetterfinancialunderstandingandinfluencebetterauditoutcomes,wecommunicatewiththeaccountingofficerregarding,amongstothermatters,theplannedscopeandtimingofauditandsignificantauditfindings,includinganysignificantdeficienciesininternalcontrolthatweidentify.
TheratingsappliedbytheOfficeoftheAuditorGeneralisasfollows:-a) Significant deficiency is not applicable (Good) b) Progress made on implementing preventative or detective controls (In Progress) c) Internal controls (Bad)
Audit dimensions of internal control Financial Performance objectives
Compliance with laws and regulations
Leadership Provide effective leadership based on a culture ofhonesty,ethicalbusinesspracticesandgoodgovernance, protecting and enhancing the best interestsoftheentity
Significantdeficiencyisnotapplicable
Significantdeficiencyis not applicable
Significantdeficiencyisnot applicable
Exerciseoversightresponsibilityregardingfinancialandperformancereportingandcompliance as well as related internal controls
Progress had been made to address it
Progress had been made to address it
Progress had been made to address it
Implement effective human resource management to ensure adequate and sufficientlyskilledresourcesareinplaceandthat performance is monitored
Progress had been made to address it
Progress had been made to address it
Progress had been made to address it
T H E J E W E L O F T H E S O U T H C O A S T21
Establish and communicate policies and procedures to enable and support the understanding and execution of internal control objectives, processes and responsibilities
Significantdeficiencyisnotapplicable
Significantdeficiencyis not applicable
Significantdeficiencyisnot applicable
Develop and monitor the implementation of action plans to address internal control deficiencies
Significantdeficiencyisnotapplicable
Significantdeficiencyis not applicable
Progress had been made to address it
Establish and implement an Information Technologygovernanceframeworkthatsupports and enables the business, delivers value and improves performance
Significantdeficiencyisnotapplicable
N/A N/A
Financial and Performance Management Implementproperrecordkeepinginatimelymanner to ensure that complete, relevant and accurate information is accessible and availabletosupportfinancialandperformancereporting
Progress had been made to address it
Progress had been made to address it
Progress had been made to address it
Implementcontrolsoverdailyandmonthlyprocessing and reconciling transactions
Progress had been made to address it
Significantdeficiencyis not applicable
Significantdeficiencyisnot applicable
Prepare regular, accurate and complete financialandperformancereportsthataresupportedandevidencedbyreliableinformation
Progress had been made to address it
Progress had been made to address it
Progress had been made to address it
Review and monitor compliance with applicable legislation
Progress had been made to address it
Progress had been made to address it
Significantdeficiency
Design and implement formal controls over informationTechnologysystemstoensurethereliabilityofthesystemsandtheavailability,accuracyandprotectionofinformation
Significantdeficiencyisnotapplicable
N/A N/A
Implement appropriate risk management activities to ensure that regular risks assessments, including the consideration ofinformationtechnologyrisksandfraudprevention, are concluded and that a risk strategytoaddresstherisksisdevelopedandmonitored
Significantdeficiencyisnotapplicable
Significantdeficiencyis not applicable
Significantdeficiencyisnot applicable
Ensurethatthereisanadequatelyresourcedandfunctioninginternalauditunitthatidentifiesinternalcontroldeficienciesandrecommendscorrectiveactionseffectively
Progress had been made to address it
Progress had been made to address it
Progress had been made to address it
22
Ensure that the audit committee promotes accountability,andservicedeliverythroughevaluating and monitoring responses to risk and overseeing the effectiveness of the internal controlenvironment,includingfinancialandperformance reporting and compliance with legislation
Progress had been made to address it
Progress had been made to address it
Progress had been made to address it
Conclusion: Office of the Auditor-General, South Africa (AGSA)
Elevenauditrecommendationsacceptedbymanagementintheprioryearonmattersincludedintheauditor’sreportandotherimportantmatterswereimplemented,oralternativeactionsweretakentoresolvethefinding.
Threerecommendationsarebeingimplementedasatreportingdate.Themunicipalityhasmanagedtoremainstagnant/unchangedinauditoutcomesandobtainedunqualifiedauditopinionwithfindings.
STATUTORY ANNUAL REPORT PROCESS IntermsofSection121(PreparationandAdoptionofAnnualReports)oftheMunicipalFinanceManagementAct,2003,everyMunicipalityandeveryMunicipalEntitymustforeachfinancialyearprepareanannualreportinaccordancewiththisChapter.TheCouncilofaMunicipalitymustwithin9monthsaftertheendoftheFinancialYeardealwiththeannualreportofthemunicipalityandofanymunicipalentityunderthemunicipality’ssoleorsharescontrolinaccordancewithSection129.
TheActclearlystipulatesthepurposeandcontentsof theAnnualReportwiththetimeframesandsubmissionstotheAuditor General until it reaches adoption and printing stage/s.
Adevelopmentprocesshasbeendrawn-upinpreparationofthe2017/2018AnnualReportclearlyoutliningthetimeframesandstagesthatthedocumentisprocessedpriorfinalityandadoptionbytheMunicipalCouncil.TabulatedbelowistheProcessPlan:-
Table 1.5: Annual Report Process PlanItem Activity Responsible Person Timeframe 1 Submission of Performance Information to AG HODs 31July
AG–30August20182 1st MPAC/Oversight meeting to Consider the 1st Draft OMM August20183 Submission of the 1st Draft Annual Report OMM 30August20184 Capturing of Photographs for the pictorial component
of the Annual Report Municipal Staff Throughout the
Financial Year 5 Editing of the Draft Annual Report OMM 31October20186 Submission of the 1st Draft to Top Management OMM September Manco 7 SecondroundofEditingoftheARbytheTaskTeam
and production of the 1st Draft Service Provider & OMM October2018
8 2nd MPAC/Oversight meeting to Consider 1st Draft OMM October20189 Appointed Service Provider for printing, graphics
designandlayoutOMM March2019
10 3rd MPAC/Oversight to assess amendments to the 1st Draft
OMM March2019
T H E J E W E L O F T H E S O U T H C O A S T23
Item Activity Responsible Person Timeframe 11 1st Draft from Printers received and circulated and
consideredbyMPACOMM March2019
12 Tabling of the Draft Annual Report to Council OMM January201913 Submission of the Draft AR to Auditor General OMM January201914 Public Comments Period OMM February201915 FinalReviewbyTopManagement OMM March201916 Oversight to Consider the Final Draft before Council OMM March201917 Oversight Report Developed OMM March201918 Receive2ndDraftfromPrintersforadoptionby
Council OMM March2019
19 AdoptionoftheARandOversightReportbyCouncil OMM 31March201920 FinalPerusal&SignOffbyAGonAuditReportin
Annual Report Internal Audit April/May2019
21 Posting of Final AR on website ICT May201922 Submission and Circulation of the printed AR
together with the Oversight Report to Council, RelevantOrganizationsofState,stakeholdersandinstitutions
OMM May/June2019
24
COMPONENT A: POLITICAL AND ADMINISTRATIVE STRUCTURE
POLITICAL STRUCTURE EXECUTIVE COMMITTEE (EXCO)
2.1 Political Governance Umdoni Municipality comprises of 37 Councillors, sevenwhich are full time Councillors that serve on the Umdoni Council.
TheExecutiveCommittee(EXCO)ismadeupoftheMayor,DeputyMayor,and1Member reportsdirectly toCouncil.EXCOischairedbyHisWorshiptheMayor,CllrTWDube.
The Speaker is the ex-officiomember of all Committeesof Council and is the Chairperson of Council meetings. All members of EXCO and the Speaker are full time Councillors.
In terms of Section 9 of the Municipal Structures Act, five established Portfolio Committees report to EXCOand 2 Section 80 Committee that being the MunicipalPublic Accounts Committee (MPAC) 3 Audit CommitteereportdirectlytoCouncil.CouncilnominatedChairpersonsfor each Portfolio Committee. Each committee has its own TermsofReference.Thecorefunctionistolookatspecificissues that relate to each Portfolio Committee.
The Portfolio Committees deliberate and submit recommendations to EXCO to resolve upon. EXCO reports toCouncil.Council&EXCOmeetonamonthlybasis.
The Honourable Speaker of Council CllrNPMpanza
His Worship TheMayor
Cllr T W Dube
Her Worship DeputyMayorCllr S T Khathi
Cllr S Mzelemu Exco Member
Cllr E V Baptie Exco Member
Ward 10
Cllr S S I Kwela Exco Member
Ward 14
Cllr B C Mngadi Exco Member
Ward 3
Cllr M J Cele Ward 16
C H A P T E R 2GOVERNANCE
T H E J E W E L O F T H E S O U T H C O A S T25
COUNCILLORS
Cllr Z T Hlongwa Ward2
Cllr B O Mbhele Ward 1
Cllr S C Shange Ward 8
Cllr H D T Mtambo Ward4
Cllr N Y Khabela Ward 7
Cllr M C Ngcobo Ward 5
Cllr L R Dlamini Ward 6
Cllr P E Thabethe Ward 9
Cllr S Singh Ward 15
Cllr N P Nombika Ward 11
Cllr F M Ngwane Ward 17
Cllr R Bhoola Ward 12
Cllr S H Cele Ward13
Cllr R Brijraj P R Councillor
Cllr N D Hlongwa Ward 18
Cllr T Sokhulu P R Councillor
Cllr D P Gambushe P R Councillor
Cllr D M M Hlengwa P R Councillor
CllrJNEGwalaWard 19
CllrLNMyendeP R Councillor
Cllr M A Khan P R Councillor
Cllr S D Mdluli P R Councillor
Cllr K K Armugam P R Councillor
CllrJJEastP R Councillor
Cllr S Sookhraj P R Councillor
Cllr R S Maharaj P R Councillor
CllrMAlly P R Councillor
CllrJNdlelaP R Councillor
Cllr B B Sosibo P R Councillor
26
ADMINISTRATIVE GOVERNANCE
Umdoni Municipality has five Department line functiondepartments, each of which is managed by a GeneralManager who reports directly to the Municipal ManagerwhoistheAccountingOfficer
MunicipalManger:Dr. VP Tsako
GM:CommunityServices:MrsLB
Shange
GM:CorporateServices:Mrs NE Ncame
GM:TechnicalServices:Mr SV Mngadi
GM:FinancialServices:MsThandazileMhlongo
GM:Planning&Development:MrMMzotho
T H E J E W E L O F T H E S O U T H C O A S T27
COUNCIL PORTFOLIO COMMITEES
ThediagrambelowindicatestheworkflowprocedureswithintheMunicipality:
ThediagrambelowindicatestheworkflowprocedureswithintheMunicipality:
Infrastructure & Housing Portfolio
Committee
Infrastructure & Housing Portfolio
Committee
Community Services Portfolio
Commitee
Community Services Portfolio
Commitee
Planning & Development Portfolio
Committee
Planning & Development Portfolio
Committee
Finance & Administration
Portfolio Committee
Finance & Administration
Portfolio Committee
Co-orporate Service Portfolio Committee
Co-orporate Service Portfolio Committee
EXCO
MANCO
MPCA
Internal Audit
COUNCIL
EXCO
28
COMPONENT B: INTERGOVERNMENTAL RELATIONS 2.3 INTERGOVERNMENTAL RELATIONS
COMPONENT C: PUBLIC ACCOUNTABILITY & PARTICIPATION 2.4 PUBLIC MEETINGS
Our intergovernmental relations deal largely with ourrelationships and inter-dependencies with our parent Municipality UGU District, as well as those relationshipswith all other governmental departments upon which all Municipalities are inter-dependent.
There has been a marked improvement in this area with particularstrengthbeingidentifiedattheoperational levelof IGR via the various platforms e.g.: Speakers Forums,Planners Forums, Chief Whips Forums, Municipal Managers Forums, the UGU District IDP Representative Forums etc.
While therehasalsobeensignificant improvement in thestrategic level of IGR, which is managed at the District level, there is still room for improvement in this area especially during planning phases of our budget andstrategic planning processes where the municipal IDP RepresentativeForumdoesnotrealizeafullrepresentationof all the Sector Departments and in turn that causes non-alignment between the National, Provincial and Municipal plannedprogrammes.However,weareconfidentthatthe2018/2019FinancialYearwill seeacontinuedexpansionand strengthening of the gains that have been made in the area of IGR.
As part of Public Participation Programme, Umdoni Municipality holds itsMayoral Izimbizoannually.Theaimis to obtain feedback from the communities on service deliverymattersandthewell-beingoftheMunicipality.Thisreport seeks to reinforce continuous public participation.
The programme is done in partnership with the UGU District Municipality and all government departments within thejurisdictionofthemunicipality,thuspromotingco-operativegovernance. This programme promotes the transmission of service Delivery to the communities, whose mattersandissuesareaddressedatthevenue,savingcommunitymembers the trouble of travelling long distances to access ourMunicipalOffices.
The2017/2018MayoralIzimbizowereheldasfollows:
Table 2.1 Mayoral Izimbizo
Ward Venue Time Date W1 Bhudubhudu
CommunityHall10H00 06/11/2017
W3 Bhewula CommunityHall
10H00 10/11/2017
W17&19 Inkosi Mkakwa CommunityHall
10H00 13/11/2017
W5 MayfieldOpenGround
10H00 15/11/2017
W7, 08 & 09
Malangeni MPCC 10H00 20/11/2017
W06 Mistake Farm CommunityHall
10H00 22/11/2017
IDP/BUDGET ROAD SHOWS 2017/2018 In termsof theMunicipalSystemsActof2000(Act32of2000),theMunicipalityistoconsultthepublicwithanaimto obtain inputs to the proposed budget, as well as IDP, whichisa5-yearstrategicplanoftheMunicipalitywithallprojects that are set to take place during the 5 Years of the elected Council.
T H E J E W E L O F T H E S O U T H C O A S T29
Table 2.2: The IDP/Budget Roadshows
Ward Venue Time Date W2 KwaJoniSportfield 10H00 05/04/2018W7,8&9 Malangeni MPCC 10H00 06/04/2018W4 BhadaneCommunityHall 10H00 10/04/2018W18 KwaDlangezwaCommunityHall 10H00 11/04/2018W1 DumayoCommunityHall 10H00 12/04/2018
WARD COMMITTEES The roles and responsibilities of Ward Committees are described and applied according to Ward Committee policies and legal framework.
The Municipal Structures (Act 117 of 1998) provides for the establishment of Ward Committees. These structures are created to assist the Ward Councillors to carry outtheir mandate. Ward Committees are intended to deepen democracy & accountability and ensure a healthy socialcontract exist between communities and Municipal Government.
ThemainrolesofWardCommitteesareasfollows:a) TomonitortheperformanceoftheMunicipalityandraise
issues of concern in the local wards b) To increase the participation of local residents in municipal decisionmaking,astheyareadirectanduniquelinkwiththe Council
c) They are representative of the local ward and are notpoliticallyaligned.
d) They are involved in matters such as the IntegratedDevelopment Planning process, Municipal Programmes, as all these processes impact local communities
e) Theyassistincommunityawarenesscampaignsastheyunderstand and know the needs of the communities.
ESTABLISHED AND FULLY FUNCTIONAL WARD COMMITTEES Umdoni Municipality comprises of 19 Wards, rural andsemi-rural components. The ward committees consist of 10 members that represent sectors or VDs. The Ward Councillor is the Chairperson of that particular ward. A secretaryisappointedbytherespectiveWard/stoperformthe administrative functions of the Ward Committee.
As per regulations and Guidelines for Ward Committees, allCommitteesare required tomeetmonthly (totalling12meetings per annum), and have constituency meetings
30
COMPONENT D: CORPORATIVE GOVERNANCE OVERVIEW OF CORPORATE GOVERNANCE
2.6 RISK MANAGEMENT ARiskbasedAuditPlan,whichspansathree-yearperiodwas approved by the Audit Committee and adopted byCouncil. Subsequent to an annual revision of the risk assessment register, an annual Internal Audit Plan is collated. Risk Management is prevalent and rife with salient challengeswhicharenotuniquetotheUmdoniMunicipalityenvironment. Risk is addressed in operational, strategic, information, financial, legislative and reputational/socialcategories and is monitored on low, medium and high rating scale.
Risk Management Committee was stable. The Annual InternalAudit for the financial year 2017/2018 has beenprimarilyinformedbytheriskprofilingprocess.
2.7 ANTI-CORRUPTION & FRAUD The internal Audit unit of Umdoni Municipality, togetherwith the UGU District Local Municipalities have launched the UGU District Anti-Fraud and Corruption hotline in 2013/2014 FY at Umdoni Municipality Scottburgh townHall. The hotline serves as a central complaints unit for the UGU community to voice their complaints and get themaddressedappropriately.Thehotlinenumber is0801111660
2.8 FINANCE AND SUPPLY CHAIN MANAGEMENT (SCM) OPERATIONS OF SUPPLY CHAIN MANAGEMENT Supply chain management (SCM) is an integral partof financial management. This function integrates theplanning, procurement and provisioning processes, and seeks to introduce best practices, whilst at the same time addressingGovernment’s preferential procurement policyobjectives.
The accounting officer of a municipality must implementanefficientsystemofacquisitionmanagement,intermsofparagraph11oftheMunicipalSupplyChainManagementRegulations,toensurethat:
a)Thatgoodsandservicesareprocuredbythemunicipalityinaccordancewithauthorizedprocessesonly;
b) That expenditure on goods and services is incurred in terms of an approved budget in terms of section 15 of the MFMA;
c) That the threshold values for the different procurement processesarecompliedwith;
d) That bid documentation, evaluation and adjudication criteria and the general conditions of a contract, are in accordancewithanyapplicablelegislation;and
e)ThatanyTreasuryguidelinesonacquisitionmanagementareproperlytakenintoaccount.
ThesearephasesthatdistinguishtheSCMprocesses:• Demand management which deals with the planning process,suchas:oDeterminationofmarketstrategy.
• Acquisition management which deals with procurement processes,suchas:o Identification of preferential policy objectives which
include the implementation of BBBEE scorecards as adoptedinDecember2011;
o Compilation of tender documentation, including Conditions;
oDeterminationofevaluationcriteria;oEvaluationoftendersandtablingofrecommendations;oCompilationandsigningofcontractdocuments;ando Contract administration (contract register).
• Logistics management, which deals with provision of services;and
• Disposal management, which deals with disposal of assets once their lifespan has come to an end.
Improvements made in the 2017/2018 financial yearincludedtheconsolidationofthefollowing:• Contract register where we monitor the spending of awardedbids;
• Circulation of a checklist schedule for quotations below R200000,allcosts inclusive, toensure fullcompliancewiththerequirementsofthebidandlegislativeprescripts;
• Monitoring of the quotation register, where service provider information is updated regularly before an
T H E J E W E L O F T H E S O U T H C O A S T31
appointmentismade;• Registering of bids awarded to Construction IndustryDevelopmentBoard(CIDB);
• Reporting of awarded bid contracts and quotations to NationalTreasuryonalivefeed;
• Recordingofpre-evaluation/functionalityscoringforbidsin order to document how the committee arrives at their scoringandthedeliberationsthattookplace;
• Recording of all site briefing meetings for us to havedocumentation on what was discussed and to know changesmade;and
• Set dates were designed for BID committee meetings for members to be informed on time and also to be able to prepare for the meetings.
Challengeswecontinuetoexperience:• CompliancetoSDBIPbyuserdepartmentsasitemsarenotprocuredaccordingtotheprocurementplan;
• Committee members not attending the bid committee meetings;
• Bidders not fully completing the bid documents andattachingthenecessaryinformation;
• Late submission of requests for procurement from the user departments,whichleadstotheinabilitytoconcludeSCM processes on time. This results in unnecessaryextensionofcontracts;
• Poorunderstandingofcontractmanagement;
UmdoniMunicipalitycomplieswiththeprescribedframework,Section112oftheMunicipalFinanceManagementActNo.56of2003(MFMA),whenacquiringgoodsandservicesinaway that is fair, equitable, transparent, competitiveandcost-effective.Thisisachievedbythefollowingactivities:• WeadvertiseallourbidsinpublicandontheMunicipalitywebsitefortransparency;
• Wedo that inorder toobtainvalue formoneyas therewill be competitive bidding of price and/or proposal offers fromvariousserviceproviders;
• Bids are opened in public and offers are read in public to avoidcorruptionandtemperingwithbidprices;
• Intention to award for a successful bidder is published in order to allow objections, if any, from other serviceproviders;
• Unsuccessful bidders are informed in writing of the bid outcome;and
• A bid register is published on the website to offer those who could not make it to the bid opening to have the result of the bid opening.
2.9 BY-LAWS Onlytwoby-lawswerepromulgatedduringthe2017/2018financial year Tariffs and Credit Control. However, beingmindful of the incorporation of a portion on erstwhile VulamehloMunicipalityintoUmdoniatsomestageduring2016, an analysis of the By-Laws currently applicable toboth Municipalities is imminent so as to ensure that the enlargedareaofUmdoniisadequatelycoveredintermsofappropriateby-laws.
Thisexercisewillnotbecompletedin2017/2018financialyear and will continue until finalized, possibly well into2018/2019FinancialYear.
TheSection14NoticeasissuesbytheOfficeoftheMECfor the Department of Co-operative Governance and Traditional Affairs (COGTA) provides guidance on the treatmentandpromulgationoftheby-lawstobeapplicableinthewholeofUmdoniMunicipality.
2.10 WEBSITE Our website remains the main bridge of communication between the Municipality, public and stakeholders. Allcomputers currently placed in our libraries are properlymaintained in order to ensure that the information placed on the website is easily accessible to the public. Wecontinuously strive to ensure that all information postedon the website is of public interest and also complies with legislations such as MFMA Section 75. Important municipal documents such as the Budget, IDP, Policies and Municipal services delivery agreements have been placed on theMunicipal website.
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C H A P T E R 3SERVICE DELIVERY PERFORMANCE (PERFORMANCE REPORT PART I )
COMPONENT A: BASIC SERVICES 3.1 WATER PROVISION UmdoniMunicipalityisnottheauthorityforWater,SanitationandElectricity.TheseresponsibilitiesvestwithUGUDistrictMunicipalityandESKOMrespectively.
TheUmdoniMunicipalityisexperiencingwatershortageanddisruption of services on a regular basis in areas such as Ward04Bhadane,amongstothers.TheprovisionofwateristheresponsibilityoftheUguDistrictMunicipalityalthoughtheLocalMunicipalityisassistingingatheringofinformationand the development of a Consolidated Infrastructure
Plan to inform theWater Services Development Plan byproviding information on backlogs and needs. This will assist the District to strategise the eradication of backlogs. The map below depicts the service level provision within theUmdoniMunicipalitywithWard indicatedashavingahigher than average level of service provision.
It must be noted that there has been some improvement in the provision of safe drinking water within Umdoni area ifcomparinginformationfromcensus2001and2011.Thefiguresbelowillustrateimprovements.
Figure 3.1: Access to Water
Source:Umdoni2017/2018SDF.
T H E J E W E L O F T H E S O U T H C O A S T33
Source:StatsSA2016CommunitySurvey
Figure 3.2: Access to Water by Source
Fig 3.3: Access to Safe Drinking Water
Source:StatsSA2016CommunitySurvey
34
UGU District Municipality has increased water servicesdeliveryto83%ofitshouseholdseventhough17%ofthe83%isbelowthenationalminimumstandard.Theremaining19%getswaterfromsprings,boreholesandstreams(UGUWSDP2015/2020).Agedwaterandsanitationinfrastructure,lackofcapacityofkeytreatmentplantscontinuestobeachallenge and results in many interruptions and servicedelivery challenges. Key programmes around this stillpresent challenges for the urban coastal strip.• Refurbishment of sanitation infrastructure • Waterbornesanitation-only18%reticulated• SepticandConservancytanks-16%• Augmentationofwaterbulksupplyschemes• Development of water resources (Dams) • Sustainable sanitation for low cost housing projects
Themajorinfrastructureforwaterincludes:• 7 Dams • 4300kmPipelines• 153 Reservoirs
• 125 PumpStations• 18 WTW • 20 WWTW
3.2 WASTE WATER PROVISION Access to sanitation has been increased to 94% of thehouseholds in Ugu district. 35% of the 94% is however,according to STATS SA, below the National standard (VIP). UmdoniMunicipalityhasover10000householdswithnoaccess to sanitation. Though an improvement of access to basicservicessuchasSanitationcanbenotedfrom2011to2016somehouseholdsstillhavenoaccesstoadequatesanitation that is within the dwelling unit. UGU District Municipality is responsible for the provision of sanitationwithin Umdoni and intergovernmental relations need to be strengthenedtoeradicateVIPToiletsystemsinsomeareasaswellasprovisionofsanitationsystemsthatarewithinthehousehold/yard.
Figure 3.4: Access to Sanitation
Source:Umdoni2017/2018SDF
T H E J E W E L O F T H E S O U T H C O A S T35
ThebasicservicesareachallengeastheyinvolveanumberofstakeholderswithUmdonibeingtherecipientforsomeandtheimplementingagentforothers.Belowisagraphthatindicatessanitationbytypeandlocationwithintheyard/dwellingunit.
UguDistrictMunicipalityremaincommittedtobasicserviceprovision.Theprovisionofsustainablebasicservicesandthepromotionofdevelopmentarethekeyfocusareasofthedistrictmunicipality.IncontextofwaterservicesandsanitationUGUDistrictMunicipalityneedstoovercomeseveralchallengesrelatingtocapacity,planningandperformancemonitoringof projects, basic services backlogs and inadequate services leading to sewer blockages amongst others.
Figure 3.5: Access to Toilet by Type
Figure 3.6: Access to Toilet Facilities by location within the household
Source:StatsSA2016CommunitySurvey
Source:StatsSA2016CommunitySurvey
36
3.3 ELECTRICITY PROVISIONFigure3.7belowindicatestheaccessofelectricitywithinUmdoniMunicipalityandhasbeenextractedfromtherecentlyadoptedMunicipalIDP2017/2022.Atotalof21529HouseholdsinUmdonihaveaccesstoElectricityaccordingtotheStats’sa2016CommunitySurvey.However, thesurvey fails tohighlight thenumberof InformalSettlementswithin thejurisdictionofUmdoniMunicipalitythatisservicedbyillegalconnections,notonlytheInformalSettlementsbutsomeruralareas as well.
Source:StatsSA2016CommunitySurvey
TheruralareasofUmdonisufferchallengessuchas thepowersurge.Thismakessupplyofelectricityasasourceofenergyunreliable;theruralcommunitiesdependheavilyonparaffinandcandlesasreliablesourcesofenergy.
Figure 3.7: Access to Energy
T H E J E W E L O F T H E S O U T H C O A S T37
3.4 WASTE MANAGEMENT Part of Vulamehlo LM was merged into Umdoni LM in August 2016. The scope of waste refusal collection hasbeen increased from 10 wards to 19 wards. The refuse collection services are provided in urban areas, such as Scottburghtown,Umzintotown,Ifafa;BazleyandincludesSuburbs, Schools, Beaches and industries. In the rural areas refuse collection is also provided in wards such as Dududu, Vulamehlo taxi rank, Dumisa, Amandawe, Amahlongwa and Nkonka.
During2017/2018financialyearthenumberofhouseholdthat we provided with KERB plus skip collection has increasedfrom22869to26000.
An environmental and Waste management awareness campaign was also conducted to the School such as AmandaweprimarySchool,Amahlongwaprimaryandtherefuse drums were also delivered to these Schools.
Table 3.1: Umzinto CBD Street Sweeping Schedule
Number of days Time MondaytoFriday
Earlyshift 07h00-16h00Late shift 13h00-22h00Saturday/SundayandpublicholidaysEarlyshift 07h00-11h00Late shift 16h00-20h00
Table 3.2: Scottburgh CBD Street Sweeping Schedule
Number of days Time MondaytoFriday
Earlyshift 07h00-16h00Late shift 13h00-22h00Saturday/SundayandpublicholidaysEarlyshift 07h00-11h00Late shift 16h00-20h00
Figure 3.8: Access to energy map
Source:2017/2018UmdoniSDF
38
Table 3.3: Toilets cleaning at Umzinto Taxi rank ScheduleNumber of days Time MondaytoFriday 07h00-16h00
Saturday/SundayandpublicholidaysEarlyshift 07h00-11h00Late shift 13h00-17h00
Table 3.4: Toilets cleaning at Scottburgh ToiletsNumber of days Time MondaytoFriday 07h00-16h00Saturday/SundayandpublicholidaysEarlyshift 07h00-11h00Late shift 13h00-17h00
Street Sweeping at Scottsburg CBD• Bram Fisher Street• Scott Street• Arbuthnot Street• Maraine Drive• Cordiner Street• George Crook Street• Taxi Rank• Flea Market Area• Arts & Craft Market
Street Sweeping at Umzinto CBD• Riverside Park• Bus Rank• Taxi Rank• Main Street from Village Mall to Best Drive Garage• CentenaryRoad• Court Road• OldParkRynieRoad• PartofStPatrick’sRoad• PartofBhaiPlaza&ClinicArea• OldMainRoadUmzinto• Archibald’sArea
Fleet Allocated to Solid Waste Section• 06 Compactor Trucks• 02SkipLoader• 01 Bakkie• 02TipperTruck
Umdoni Refuse Fleet
T H E J E W E L O F T H E S O U T H C O A S T39
HUMBERDALE LAND-FILL SITE TheHumberdalelandfillsite(hereinafterreferstoas“Thesite”)wascommissionedandhasbeeninoperationsinceFebruary2002.Thesiteisoperatedunderthepermitthatwas issued byDepartment ofWaterAffairs and Forestrywhich has changed to Department of Water Affairs and Sanitation(DWS)ontheOctober1996asaG:SB+,permitreference(16/2/7VU803/D3/P248)wasamendedtopermitnumber (B33/2/1980/P248). The site was designed with244000m3airspaceandexpectedmonthlydepositionrateof2000m3equating toanexpected lifespanof10years.The actual deposition rates have been lower than expected lifespanofthesitehasbeenextendedbyanadditional7to8years(2019/2020).
The site is formally described as portion 16 of the farmHumberdaleNo.17270-ET,theentiresiteisapproximately117 527m2, with phase 1 cell being approximately 3hectaresinsize.Thephase2cell issituatedtotheNorthof the existing phase 1 cell and will be approximately 2hectaresinextent.Thesiteisfullyfencedwithagateanda weighbridge.
Mashabala (PTY)LTDwasappointedby theMunicipalityto undertake the operation and maintenance of phase 01 of the landfill site, under the conditions of the wastemanagementpermitthatwasissuedbyDWS.
With the increase in number of households and no increase inrevenueorequitableshareallocationtheMunicipalityisboundtoexperiencechallengesinthedeliveryofthisserviceefficiently.Anincreaseintheallocationofconditionalgrantswould enable themunicipality to eradicate its challengeswithin the Waste Management unit such as shortage of human resource, aging vehicles whilst also ensuring the deliveryoftheservicetoourcommunitiesefficiently.
Figure 3.10: Access to Refuse Removal
Source: StatsSA 2016 Community Survey
Umdoni Humberdale landfill site
40
ACCESS TO BASIC SERVICES IN A NUTSHELL
3.5 HOUSING PROVISION
UmdoniMunicipality is a predominantly ruralmunicipalitywith people’s homes mostly built along the road andvery fewscatteredacrosshilly terrain.This linearpatternmakes it easier for the provision of water and other Bulk infrastructure services. The residents have fairly goodenough space to build or further sub-divide the land for their children and grandchildren. However, there are other residents who have homes still built on hilltops which might be difficult for the contractors to move material duringconstruction phase and some sites are located next to
bulks servitudes e.g. ESKOM power lines which poses a risk and non-compliance challenges.
The Department of Human Settlements has approved severalruralhousingprojectswhichhavechangedpeople’slivesbyprovidingdecent40squaremeterhomeswithtiledroofs,plastered,painted,ceilingboardsandelectricity.Thishas much improved the housing product from traditional RDP houses where an emphasis was made to p rovide shelter through tiny houses and this old housing productwasnotrestoringthedignityofthebeneficiaryinlinewiththe Bill of Rights enshrined in the South African Constitution.
Figure 3.11: Access to Basic Services
Source:StatsSA2016CommunitySurvey
T H E J E W E L O F T H E S O U T H C O A S T41
The current rural housing project have also contributed in boosting local content in terms of supplying buildingmaterials and services such as blocks, sand, securityguards, plant hire, etc. Furthermore, these rural housing projects have also contributed in creating opportunities and empowered local sub-contractors in areas such as slabs,blockwork,electrification,roofandfinishes.UmdoniMunicipality has really ensured that Radical EconomicTransformation is implemented through rural housing projects as most historical disadvantaged groups such as theyouth,womenandblackshaveparticipated in thelocaleconomyandtheirliveshaveimprovedforthebetter.Furthermore,employmentopportunitiesbothforskilledandunskilled labour have been created.
UmdoniMunicipality has reached out and involved otherlocalstakeholdersinthedeliveryofruralhousingprojects,such as Traditional Leaders, Local Business Forum, Church formations, etc. This has ensured that there is constant feedback and robust engagement in monitoring the implementation of housing project in order to ensure thebeneficiarysatisfaction.
In line with the SDBIP target for 2017/2018, in theAmandawe Rural Housing Project the construction for 40houseswasachieved in theMalangeniRuralHousingProjecttheconstructionof20houseswasachievedandinVulamehloRuralHousingProject theconstructionof120houses was achieved.
Umdoni Rural Housing Projects 2017/2018
42
CURRENT HOUSING PROJECTSUMDONI LOCAL MUNICIPALITY
Project De-scription
Type of Proj-ect
Ward Units Project Status Project Area Implementing Agent
Vulamehlo Housing Project
RuralSubsidy 1,2,6&9 2000 1993beneficiarieshave been approved. The project is on con-struction phase with 1000 units construct-ed and handed over
Khunya,Bhu-dubhuduMandlakapheli, Nkanini, Du-mayo,Mtholi,Mzimlilo,Mpambanyoni,Miso, BhewulaNobhodwe, Mandlalathi, Nsepheni, Mtshingwa-na, Dumisa, Ntshaseni
TMS Proper-ties
Umzinto Slums Clear-ance Phase 1
Slums Clear-ance
2,11&13 500 470Beneficiarieshave been allocated to date and Imple-menting Agent is currentlydealingwithsnags.
Sanathan, NPA,Msholozi,Mbetheni, Roseville, Al-exandra, Kiss Kiss, Nkonka, Lindelani.
SLB
Malangeni Rural Hous-ing Project
RuralSubsidy 7, 8 & 9 500 The Malangeni Rural Housing project is on construction stage and work is in progress
Nkombo & Mafithini
MGM Project Management
Amahlongwa Rural Hous-ing Project
RuralSubsidy 16 1000 Awaiting HEAC Ap-provalforTranche2implementation of the project
Zembeni, Danganya,Nsongeni & Gqolweni
Mabune Con-struction
Amandawe/KwaCele Ru-ral Housing Project
RuralSubsidy 14,16&17 500 The Amandawe/KwaCele Rural Hous-ing project is at con-struction phase and work is in progress
Nsongeni, Diphini & Bha-kajane
VNA Consult-ing
Table 3.5: Progress on Housing Projects
T H E J E W E L O F T H E S O U T H C O A S T43
Project De-scription
Type of Proj-ect
Ward Units Project Status Project Area Implementing Agent
Refurbish-ment of River-side Park
Flats 13 302 Practical completion has been achieved. The Implementing agent is dealing with snags and prepara-tion for the transfers
Riverside Park SLB Consult-ing
Gandhinagar (EEDBS)
Title Deed Programme
12 675 65 Units still to be transferredtobenefi-ciaries
Gandhinagar Local Con-veyancingAttorneys
Ifafa Glebe RuralSubsidy 7, 8 & 9 1825 Transfer process to be completed
Malangeni Project Man-ager:MrDaveThomas
Vulindlela Housing Project
RuralSubsidy 2&6 1159 1159 Units were con-structed and handed over and project has been completed with closeout report hand-ed over to DoH
Vulamehlo Chushisanani Mzansi
Project De-scription
Type of Proj-ect
Ward Num-ber of Units
Status of Project Project Area Implementing Agent
Sukuma Sakhe Emer-gency Hous-ing Project
EmergencyHousing
All Wards in Former Vu-lamehlo area
117 21beneficiariesarecatered for in other areas.59benefi-ciaries cannot be located. Programme for the project has expires
Vulamehlo Department of Human Settle-ments
Dududu So-cio-Economic Amenities
CommunityHall Small Busi-ness Center Crèche & Ac-tivityRoomMulti Use Sportsfield&Change Room
19 75%complete,construction still in progress
Dududu Department of Human Settle-ment
44
3.6 FREE BASIC SERVICES & INDIGENT SUPPORT TheMunicipalityhasanIndigentPolicywhichsetsoutthecriteriathatneedstobemetinordertoqualifyforreliefinthe form of an indigent rebate for rates, Refuse and Free BasicElectricitycharges.The IndigentPolicy is reviewedonanannualbasisinthefollowingmatters:-a)Theratesreductionis295000.00ofvalueofthepropertyb) No charges for refuse removal c) Free Basic Electricity in accordance with the annual
ESKOM Tariff
The existing Indigent Register of the municipality wasopened intheyear2006andwasreviewedin2017/2018financialyear.
Figure 3.12: Indigent Support
Source:Umdoni2017/2018IndigendRegister
T H E J E W E L O F T H E S O U T H C O A S T45
C H A P T E R 3
COMPONENT B: ROAD TRANSPORT 3.7 ROADS & STORM WATERUmdoni Municipality roads infrastructure is very old andhasahistoryofbeingbadlymaintained.Theagingroadsinfrastructure requires immediate intervention through an intensive roads maintenance programme. The Council approved a Roads Maintenance Plan in May 2018 thatseeks to identify aging infrastructure in the urban andruralareasaswellasbudgetaryprovisionsthatshouldbemade in ensuring that roads are prioritised for maintenance andrehabilitation.AbudgetofoverR31161000.00 fromMunicipal Infrastructure Grant and Revenue has been set asidein2017/2018fortherehabilitationandupgradingofmunicipal rural roads. Service Delivery is a process thatcannotunfoldovera1-yearperiodhoweverCouncilhasaclearplanoftheirservicedeliverytargetsinthenext5years
Umdoni Municipality for the 2017/18 FY has used theUrban Road Network Assessment that was conducted in the2015/2016financial yearwith regards toprioritisationof roads for implementation. The Urban Road Network Assessment highlights aging infrastructure, status of Urban Roads as well as Storm water infrastructure that requires rehabilitation, maintenance or upgrading.
During the 2017/18 financial year Umdoni hasmanagedto rehabilitate and upgrade 15.3 Km of urban and ruralroads where external service providers were outsourced to implement these projects. Our internal roads section managed to do internal maintenance of rural roads of 120Kms in the 2017/2018 financial year. The greatestachievement was the upgrading of a 2,3km of Nkombegravel road to black top asphalt for the community ofEmalangeniandthecompletionoftheMgangeniCausewaybridgeinWard4,boththeseprojectscreatedatotalnumberof28jobs.
There are a number of roads that require rehabilitation and upgrading in rural areas such as Mgangeni Access, Vukapi, Bethlehem,Mashilomu,Mhlangamkhulu,Mafithini,Fulfathi,Mgobhozini,Vulindlela,MncindoMainandLangaRoads.
Roads that have been identified in the urban areas thatrequire rehabilitation, upgrading and maintenance are Humberdale, Oceanview, Selbourne, David, road leading to Home Affairs that requires upgrading to asphalt. Loop,
Jacaranda,HazelwoodMain,RayLandRoadsaswellasMphiti Drive require upgrading and regular maintenance.
A number of Roads have been either upgraded, resurfaced or rehabilitatedwithinUmdoniMunicipalityhowever thereare still roads that need intervention and rehabilitation as theyhave reached the last years of their life spanwithinespecially in the urban areas. In the rural areas theMunicipal Council took a resolution to asphalt all the roads withintheruralareasthatcarryalotoftrafficaspartoftheirservicedeliveryplans.
Challenges are experienced with regards to intergovernmental relations and proper communication channels when it comes to the rehabilitation of roads that fall within the jurisdiction of the Provincial Department of Transport,wherebytheMunicipalitydoesnothaveaccessto plans that the Department of Transport has with regards to the rehabilitation of its roads that are within Umdoni, thereforeitbecomesdifficulttoachieveintegratedplanningandalsoprovidefeedbacktothecommunity.
Sizophumelelaroadward5
Upgraded Rural Roads 2017/2018
46
Fifth street ward 15 MgangeniCausewayBridgeward4
Nkombe2.3kmasphaltingWard8
NyuswaBridgeward7 MahlafunaCommunityHallward5
Of these infrastructure projects, 9 achieved completions in thisfinancial yearasplannedand the restwere rolloveras multiyear projects to be completed in the 2018/2019financial year. The Bhakajane access road, NyuswaBridge, Mafithini Community Hall, Mashanela Hall,Sizophumelelaroadwerenotcompletedasplannedduetolate appointments of Contractors.
Thetotalsizeofhallsconstructedinthe2017/18FYequalledto1613sq.meters.Allthecommunityhallscomestandardwith an outside ablution block with a disabled person’sfacilityandamixofbarbedwireandpalisadefencing.Atotalof 60 EPWP work opportunities were created. Mahlafuna hallachievedcompletionbythe30June2018.
T H E J E W E L O F T H E S O U T H C O A S T47
Gqolweniroadward14
Salmon Drive Ward 10
ProspectDriveward13 Sizophumelelaroadward5
BhakajaneRoadward14
Ifafa Road ward 6
48
Macebo Road ward 19
Olwasini road ward 18
Shinga Road ward 19
3.8 TRANSPORTMotor Vehicle LicensingThe Motor vehicle licensing offices are situated inScottburgh and perform registration and licensing of motor vehiclesasanagencyfortheDepartmentofTransport.
The following table indicates that income that was received fromJuly2017toJune2018:
Table 3.6: Income received - Motor licensing 2017/2018
DATE UMDONI(R) DOT(R) No OF TRANS
July2017
145686-75 1640110-25 2825
August 2017
198464-62 2211121-18 3025
Septem-ber2017
172529-68 1930409-96 2863
October 2017
131368-54 1478312-81 2638
Novem-ber2017
150966-02 1700105-53 2877
Decem-ber2017
141059-26 1588540-74 2735
January2018
149198-92 1613996-68 3224
February2018
121533-48 1429003-12 2684
March 2018
166029-21 1911380-14 2732
April 2018
151206-72 1749774-78 2653
May2018
175617-38 2051158-96 3291
June2018
134178-90 1572799-63 2799
TOTAL 1837839-48 20876713-78 3434
Drivers Learners and Testing centre Thisoffice issituated inUmzintoandoffers the followingservices:
1)RenewalofdriversLicenceandPrDP’s
2)TestingofLearnersLicence
3)Testingofdriverslicence
T H E J E W E L O F T H E S O U T H C O A S T49
Table 3.7 Statistics – July 2017 to June 2018
Drivers Licence – Codes C/C1 & ECTotal Booked 8136Passed 6289Failed+FailedtoArrive 2121
Drivers Licence – Code BTotal Booked 714Passed 444Failed+FailedtoArrive
Learners LicenceTotal Booked 6379Passed 3940Failed+FailedtoArrive 1704
Table 3.7: Total Revenue - licensing Type Number of Revenue Drivers Booking – HMV 1836 R2440900Drivers Booking – LMV 714 R178500Drivers issue – Including Card Application
13504 R3375950
Learners Licence Booking 6379 R956850Learners Licence Issue PRDP
3940 R236400
Instructors Permit 01 R400Instructors Permit Issue 05 R450TDL 2531 R227790Duplicate Learners Licence
244 R19520
COMPONENT C: PLANNING & DEVELOPMENT
3.9 PLANNING & LOCAL ECONOMIC DEVELOPMENT Thissectionensuressustainabledevelopmentbyassessingbuilding plans and recommending approval with due regard to legislation, quality standards and appropriateness, toprovidequalityhandsonservicetoallourcustomersforawell-managed sustainable built environment.
BuildingControlisdividedintotwosections:-a) Plans Assessment b) Building Inspectorate
The overall purpose of the Building Control Section is to conductinspectionsonmajorimpactdevelopmentsto:-a) Ensure compliance with the National Building
RegulationsandSANS10400;b)Ensure compliance with the Public Health and Safety
Requirements c) Conduct appropriate enforcement action in instances of
non-compliance d) Umdoni Town Planning Scheme e) National Environment Management Act f) MunicipalBy-LawsandPoliciesg) Recommend either the approval or refusal of building
plan applications in terms of the delegated authorityby assessing the application in terms of the NationalBuilding Regulations and SANS10400 and provide arecommendation to theGeneralManager: Planning &Development
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SCHEDULE OF APPROVED PLANS 01 JULY 2017 – 30 JULY 2018
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
93/17 Cubisol Investments (Pty)LTD
Ptn219(of48)ofLot14.No.1664
R102,Scottburgh 02May2017 30July2017
90/17 Ms. GN Ntaka 249 Vivienne Street, Shayamoya
21April2017 30July2017
192/16 D.FandJ Shepherd
1407 Penn Circle, Pennington
05October2016 30July2017
47/17 JodeoProperties(Pty)
Ltd
Rem of Erf 895 162,ScottStreet,Scottburgh
06March2017 30July2017
82/17 M&EJohannaLandman
920 3BreamRoad,Pennington
18April2017 30July2017
95/17 JK&RASolomon
1218 Duncan Road, Pennington
05May2017 30July2017
40/16 JDBower 5 RidgeRoad,Bazley 07March2016 30July201765/17 CE Proctor 735 4OysterDrive,
Pennington27March2017 30July2017
60/17 IN Thomson 712 Shad Road, Pennington
23March2017 30July2017
68/17 Eagles Nest Trust
269 Smith Street, Park Rynie
31March2017 30July2017
32/17 Scottburgh Motors
Ptn 1of Erf 895 Cordiner Street, Scottburgh
13February2017 30July2017
57/15 PDaya 459 Second Street, Park Rynie
17March2015 30July2017
79/17 JWWolmaraus 1402 Penn Close, Pennington
07April2017 31July2017
102/17 BJJosef 2093 22BreamRoad,Pennington
17May2017 31July2017
39/17 U and N Ramlal 59 Koelwaters 21February2017 31July2017131/17 TEKhuzwayo 7ofNo2of16458 DumayoArea,
Mkhunya26June2017 31July2017
132/16 IA and LH Walker
364 48AnnArbor,Scottburgh
29June2016 31July2017
24/17 G & P Naidoo 925 Barracoota Bend, Pennington
09February2017 31July2017
07/10 MrAJansevanRensburg
73 Mtwalume 12January2010 31July2017
104/17 BMkhize 61 Smith Avenue, Shayamoya
22May2017 31July2017
176/16 M Ramkalawan 630 Kadville Heights, Umzinto
07September2016 31July2017
87/17 PZS & B Mhlongo
344 Umdoni Road, Pennington
21April2017 31July2017
Table 3.8: Schedule of Approved Plans
T H E J E W E L O F T H E S O U T H C O A S T51
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
86/17 T Fick 200 Umdoni South, Pennington
21April2017 31July2017
59/17 AL&CAMurray Ptn1ofErf12 Preston Road, Park Rynie
23March2017 31July2017
64/17 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
24March2017 31July2017
129/17 RMF Adams & AR Birchall
757 4Porpoise&SardineRoad, Pennington
23June2017 31July2017
116/17 Mtwalume HolidayResort
(PTY) Ltd
Ptn1ofErf373 Deck Street, Mtwalume
02June2017 31July2017
69/17 JVKeightley 538 7 Figtree Lane, Pennington
31March2017 31July2017
99/17 RE & GM Lautre
17 ElizabethAvenue,Pennington
11May2017 31July2017
268/16 NMoyeni 1512 EgretLane,Umzinto 19December2016 02August2017124/17 KN Contractors 264 Caine Road, Park
Rynie12June2017 02August2017
108/17 SDJanisch 1470 12WesleyCrescent,Scottburgh
25May2017 02August2017
96/17 G & M Kisten 1333 Falcon Road, Gandhinagar
09May2017 02August2017
98/17 SmallieFamilyTrust
Ptn2ofErf41 MarineDrive,Bazley 09May2017 02August2017
117/17 Mgenta Trading Company(PTY)
Ltd
878 Scott and Arbuthnot Street, Scottburgh
02June2017 02August2017
66/17 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
29March2017 02August2017
61/17 JJacobs 819 3CodCrescent,Pennington
23March2017 08August2017
125/17 R and V Seukanundun
1189 Stork Lane, Gandhinagar
15June2017 08August2017
81/17 Pencot CC Sub 5 of Lot 1179 Botha Avenue CC, Pennington
13April2017 08August2017
121/17 PR Tedder 136 SydneyRoad,Kelso 01June2017 08August201753/17 SJ&RPillay 1189 Bream Street,
Pennington13March2017 08August2017
126/17 KPMoodley Sub8ofLot288 ParkRynie 19June2017 08August2017103/17 Crookes
Brothers LimitedTheFarmLot13,
No.1841Renishaw Hills,
Renishaw18May2017 14August2017
58/17 NPGMyeza 553 Daffodil Road, Umzinto
23March2017 14August2017
107/17 The Scottburgh Baptist Church
583 Arbuthnot and Erskine Street,
Scottburgh
24May2017 14August2017
135/17 PRWaudby&AP Andrew
145 Abrams Crest, Kelso 26June2017 14August2017
127/17 V Sewsunker 1565 Gandhinagar, Umzinto
19June2017 24August2017
Table 3.8: Schedule of Approved Plans
52
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
151/17 TR&SJames Ptn3ofErf149 Umzinto 05August2016 24August201791/17 PA Brukman 27 The Capstan,
Mtwalume25April2017 28August2017
152/17 RG&BJShepherd
99 Phil Abrams Boulevard, Kelso
12July2017 28August2017
142/17 AA & DH Martins
184 20CompanionWay,Mtwalume
28June2017 28August2017
133/17 AFDonnelly 787 18 Cod Crescent, Pennington
26June2017 28August2017
140/17 JEandKLowe 264 46MinervaRoad,Pennington
27June2017 28August2017
145/17 ML & LR Fourie 716 15OysterDrive,Pennington
30June2017 28August2017
97/17 MJPitsiladi Sub149ofTheFarmNo6371.
HouseNo.12Koelwaters
09May2017 28August2017
128/17 JA&LSEFarland
RemofLot512 SyringaRoad,Pennington
21June2017 05 September 2017
88/17 GW Odell 300 Marion Avenue, Pennington
24April2017 14September2017
92/17 SC & WNM van Blerk
RemofErf487 2PalmRoad,Pennington
02May2017 14September2017
146/17 MN & NL Mthethwa
633 40ErskineStreet,Scottburgh
30June2017 14September2017
105/17 PJKruger 20 Laguna Road, Club Marina, Ifafa
22May2017 14September2017
140/17 JE&KLowe 264 46MinervaRoad,Pennington
27June201714September
2017112/17 GC & BD
BakkerSub3ofErf113 76 Lagoon Drive,
Bazley29May2017 14September
2017164/16 KBA Dawood 1452 Freeland Park,
Scottburgh25August2016 14September
2017132/17 SJ&BJantine 1411 15 Pen Close,
Pennington26June2017 15 September
201748/17 RVPillay 1398 Penvalley,
Pennington08March2017 15 September
201749/17 RVP
Investments CC1380 Penvalley,
Pennington08March2017 15 September
201785/17 GJDeVilliers 95 Mtwalume 21April2017 15 September
201789/17 CA Knight RemofErf480 12SyringaRoad,
Pennington24April2017 15 September
2017138/17 D & CG Marias Sec 50 85 Hadeda Road,
Koelwaters27June2017 15 September
2017159/16 A Krijger & SE
Gradwell994 Richmond Avenue,
Scottburgh17August2016 15 September
2017143/17 N. Ishwarlaal
62437AdamsStreet,
Scottburgh 28June2017 15 September 2017
114/17 Umnini Cottage CC
624 12CherryLane,Pennington
31May2017 15 September 2017
T H E J E W E L O F T H E S O U T H C O A S T53
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
123/17 T & P Govender Ptn2ofErf81 JunctionRoad,Hazelwood
09June2017 15 September 2017
161/17 Blackdown Property10cc
Ptn8ofErf103 ParkRynieandCourtRoad,Umzinto
28July2017 15 September 2017
43/17 DL and TA Singh
470 2nd Street, Park Rynie
24February2017 15 September 2017
148/17 JNel 62 4StephenRoad,Scottburgh
03July2017 02October2017
169/17 CP Simpkins 26 Margaret Scott Close, Kelso 10August2017
04October2017
170/17 JA&EHutchons
1528 Lourie Avenue, Club Marina 10August2017
05October2017
139/17 C&DJFVDWesthuizen
744 12DolphinDrive,Pennington
27June2017 05October2017
176/17 Brugail Investments
995 14RichmondRoad,Scottburgh 15August2017
05October2017
174/17 JMSandwith 48 MaryOsborne,Kelso 15August2017 05October2017171/16 KR Investments
CC 181 Sezela 30August2017 05October2017
258/16 U & MD Sewjith 1011 Lagoon Drive, Freeland Park
13December2016 05October2017
165/17 EJ&ECdeVilliers
343 10 Barbara Avenue, Scottburgh
02August2017 05October2017
119/17 MS & C Smangele
969 Marlin Drive, Pennington
02June2017 05October2017
157/17 Primetime Trading 8
1458 Eden Rock Estate, Pennington
20July2017 05October2017
122/17 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
07June2017 16October2017
175/17 JAClarke 352 Douglas Road, Pennington
15August2017 18October2017
150/17 L Poobalan 2/150 Mast Road, Mtwalume
07July2017 25October2017
72/17 F and Y Coetzee
461 Umdoni Road, Pennington
03April2017 25October2017
167/17 PM Filmalter 240 14DavallenRoad,Scottburgh
03August2017 25October2017
153/17 CB&SNVezi 93 Smith Street, Shayamoya
17July2017 25October2017
154/17D Preiss Ptn 1 of Erf 166 Buccaneer’sWalk,
Mtwalume18July2017 25October2017
177/17JMCockayne&
LA Carter680 31SalmonDrive,
Pennington15August2017 25October2017
227/16 Hashaad Investments cc
1/328Nelson Mandela Road,Umzinto
15November2016 30October2017
180/17 OJS&LMDuvenhage
8185 Dolphin Drive
and Cod Crescent, Pennington
18August2017 31October2017
54
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
155/17 M Knott Sec 79 of Sub 1 The Farm Newtonwolds No. 6371,Koelwaters
18July2017 31October2017
259/15 Umdoni Municipality
1160 Dolphin Drive, Pennington
03November2017
193/17 MEKhanyile 1374 PennValley,Pennington
13September2017 09November2017
156/17 N Ramkissoon 1015 14BarracootaBend,Pennington
19July201720November2017
211/17 JHatton 451 15 Adrienne Avenue, Scottburgh
05October201720November2017
171/17 SA Swain 375 24DouglasRoad,Pennington
10August201720November2017
164/17 P & A Audibert Ptn1of31 Woolwich Beach Township,Bazley
31July201720November2017
179/17 MW Pretorius 1080 PalgramsWay,Pennington
16August201720November2017
183/16 N&PMoodley& S Perumal
Rem of Sub 1 of Erf83
Umzinto 21September201620November2017
78/17 LZ&JNZitha 73 16 Lotus Drive, Sezela
07April2017 20November2017
190/17 PM & KC Verleur
846 16KingfisherRoad,Pennington
11September2017 20November2017
163/17 Hibiscus Hospital PropertyHoldings Proprietary
Limited
599 Erskine/Airth Street, Scottburgh
31July2017 28November2017
212/17 Purple Moss 1303cc
Ptn1ofErf512 SyringaRoad,Pennington
06October2017 28November2017
168/17 KC Winsloe 109 18 Piet Retief Avenue, Pennington
04August201728November2017
100/17 First National Bank
Sub2ofLot21 Scott Street, Scottburgh
11May2017 28November2017
159/17 LB Zama Ptn1ofErf362 Umzinto 25July2017 23January2017246/17 VAMoodley&S
Rapen1345 Penn Circle,
Pennington17November2017 24January2018
225/17 RC & MEG Bot 206 7 Knotts Landing, Sezela
23October2017 24January2018
57/14 EJAllen 1035 31GarrickCrescent,Pennington
13May2014 24January2018
141/17 SA & CCA de Beer
Sec136 114BarracootaBend, Longbeach
27June2017 24January2018
158/17 AB Fick 675 4SalmonDrive,Pennington
21July2017 24January2018
198/17W & As
FronemanRemofErf93 89CrayfishRoad,
Longbeach 19September201724January2018
226/17A & A
OosthuizenSec2onRemof
Erf93Salmon Drive,
Longbeach 23October201724January2018
T H E J E W E L O F T H E S O U T H C O A S T55
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
238/17 MJPitsiladi 12 22LourieStreet,Koelwaters
08November2017 24January2018
101/17 HB & ZE Mbele 309 10 Adrienne Avenue, Pennington
16May2017 24January2018
136/17 BP CocksedgeRemofErf488
36UmdoniRoad,Pennington
27June2017 24January2018
205/17 S & ZB Chinnapen
1554 Flamingo Road, Gandhinagar
02October2017 24January2018
203/17 M Briner 715 OysterRoad,Pennington
26September2017 24January2018
202/17 NL & BL Madlala
259 Xaba Street, Shayamoya
26September2017 24January2018
178/17 LM & MR Stanton
239 PayneRoad,ParkRynie
16August2017 24January2018
223/17 LV & LZ Ngcobo 492 Unit3B,ParkRynie 23October2017 24January2018106/17 ME Orton 507 Gumtree Street,
Pennington22May2017
24January2018220/17 The Trustees for
the Time Being ofCaveman’s
Trust
90 RidgeRoad,Bazley 18October2017 24January2018
159/17 LB Zama Ptn1ofErf362 Umzinto 25July2017 24January2018137/17 SL Ngcobo Ptn3ofErf136 LagoonDrive,Bazley 27June2017 24January2018264/16 R & A Behari 10 Alkins Drive, Park
Rynie15December2016 24January2018
239/16 SMoodley 1254 SwanRoad,Umzinto 24November2016 24January2018236/17 SM & R Perimal 408 2A,AcadiaAvenue,
Sezela03November2017 24January2018
195/17 BR&NFChiliza 236 Shayamoya 15September2017 14February2018234/17 RTH Scottburgh
ProprietaryLimited
990 28LagoonDrive,Scottburgh
02November2017 14February2018
172/17 E & HM Welgemoed
178 Robert Street, Pennington
11August2017 14February2018
218/17 CLC King 1348 Penn Circle, Pennington
18October2017 14February2018
215/17 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
13October2017 14February2018
206/17 RGA & CA Lindsay
Rem of Erf 1198 26BarracootaBend,Pennington
02October2017 14February2018
249/17 HB Heggenstaller
1199 Garrick Crescent, Pennington
15November2017 14February2018
265/17 K & R Giani 309 Alkins Drive, Park Rynie
07December2017 14February2018
3/17 C Tarr 421 19 Edward Crescent, Pennington
17January2017 14February2018
221/17DKFry 1238 44MinervaAvenue,
Pennington18October2017 14February2018
216/17 JLTwigg 88 BushbuckWay,Bazley
16October2017 14February2018
56
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
1/17 DJAiken&AlRudnick
541 Figtree Lane, Pennington
13January2017 14February2018
219/17 GG&CJDBaker
1400 Penn Close, Pennington
18October2017 14February2018
113/17EWSchultz Ptn203(of184) MainRoad,R604,
The Farm Mount Albert, Pennington
29May2017 14February2018
31/17 TA Dlamini 217 217VivianStreet,Shayamoya
13February2017 21February2018
232/17The Trustees for the Time Being of the
IMN Investment Trust
73 Bazley 01November2017 21February2018
244/17 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
13November2017 21February2018
7/18 JKBFamilieTrust
410 38AnnArborRoad,Scottburgh
19January2018 21February2018
227/17 IA Rajak 304 Margaret Avenue, Scottburgh
23October2017 21February2018
251/17 I & L Khan 1049 Flamingo Road, Umzinto
22November2017 21February2018
259/17 Primtime Trading 8
1489 Fisheagle Drive, Pennington
30November2017 23February2018
12/15 Bruno Workwear (PTY) Ltd
343 Covent Road, Park Rynie
28January2015 23February2018
248/17 I Botoulas 709 8 Shad Road, Pennington
16November2017 13March2018
207/17 MR&BMSAziz Remof496 Second Street, Park Rynie
02October2017 13March2018
261/17 JLRoebuck 188 32MarineDrive,ParkRynie
01December2017 13March2018
243/17 Crookes Brothers Limited
TheFarmLot13,No.1841 Renishaw Hills,
Renishaw
13November2017 13March2018
183/17 A&JCKStephenson
390 Edward Crescent, Pennington
23August2017 13March2018
217/17 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
16October2017 13March2018
241/17 BNS & L March 56 RidgeRoad,Bazley 13November2017 13March201859/18 TA Govender 37 SydneyAbrams
Drive, Kelso08March2018 28March2018
181/16 RK & S Govender
47 Miller Street, Park Rynie
16September2016 28March2018
257/17RD & UM Schmidt
Sub149-Sec66 Farm Newtonwolds No.6371,Koelwaters
28November2017 28March2018
194/17 P Naidoo 261 Cowrie Drive, Elysium
15September2017 28March2018
T H E J E W E L O F T H E S O U T H C O A S T57
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
12/18 Cubisol Investments (PTY) Ltd
Ptn219ofFarmLot14No.1664
102,Scottburgh 23January2018 28March2018
224/17 NW Shearer 1 of 155 Mast Road, Mtwalume
23October2017 28March2018
38/17 MSwanby Ptn1ofErf582 Beefwood Road, Pennington
16February2017 28March2018
5/18 JTDouglas&KEvelyn
737 6 Whale Road, Pennington
17January2018 28March2018
149/17 The Kreato Trust (F.A
Lombaard)
1366 Penn Circle, Pennington
04July2017 28March2018
17/18 MD Warrington & MD Lancaster
Sub1ofErf514 Gumtree Road, Pennington
31January2018 28March2018
41/17 DancathFamilyTrust
Ptn5&6ofErf244 PayneStreet,ParkRynie
22February2017 28March2018
255/17 D Hodson 868 27KingfishRoad,Pennington
28November2017 28March2018
120/16 A&JMoganlall 1489 Tern Road, Gandhinagar
15June2016 28March2018
214/17 Mr RE Gordon Sec145ofSub149 Koelwaters, Mtwalume
11October2017 28March2018
245/17 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
13November2017 13April2018
240/17 GK Govender 219 15AubreyDrive,Scottburgh
10November2017 19April2018
20/18 HC & A du Plessis
1185 30GarrickCrescent,Pennington
02February2018 19April2018
1/18 KE & AW Wilkes 307 Savell Road, Park Rynie
08January2018 19April2018
7/17 Maverick Trading1294cc
19 Garnet Road, Savillethorpe
17January2017 19April2018
39/18 TorqueFamilyTrust
186 5 Bahama Avenue, Scottburgh
19February2018 19April2018
25/18 L Wilson 855 48MarlinDrive,Pennington
06February2018 19April2018
37/18 POFR & LL Herregods
1328 Penn Circle, Pennington
14February2018 19April2018
45/17 C Vounnou 938 5 Short Street, Scottburgh
06March2017 19April2018
252/17 JL&ECvanWyk
1536 Seahorse Lane, Club Marina
23November2017 19April2018T
68/18 Pump Prop CC 1334 Penn Circle, Pennington
22March2018 19April2018
162/17 TduPreez 832 77 Marlin Drive, Pennington
29July2017 19April2018
272/17 NN & S Govender
43039BermudaWay,
Scottburgh13October2017 07May2018
51/18 S&TMoodley 566Sir Mathew Nathan,
Scottburgh06March2018 07May2018
58
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
47/18 BD & M Burger &FSteyn
828 Pinkie Place, Pennington
28February2018 07May2018
276/17 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
29December2017 07May2018
256/17 AAM Langerman
255 13MinervaAvenue,Pennington
28November2017 07May2018
45/18 HAC Fourie 85 Saville Road, Park Rynie
22February2018 07May2018
266/17 FBAlly Ptn 1 of Erf 597 97GalwayStreet,Scottburgh
07December2017 07May2018
200/17 GS Pringle 1412 Scottburgh 19September2017 07May201834/18 JMackenzie 1185 30GarrickCrescent,
Pennington13February2018 07May2018
173/17 P & EGMM Lamprecht
88 30ElizabethAvenue,Pennington
11August2017 07May2018
2/18 GP Dilks RemofLot1040 WesleyRoad,Freeland Park
10January2018 07May2018
73/18 PB&JBett 445 Ann Arbor Road, Scottburgh
26March2018 22May2018
230/17 SRPillay 78 Saville Road, Park Rynie
31October2017 25May2018
13/18 PennValleyGolf Estate
1419 Penn Close, Pennington
24January2018 31May2018
58/18 Jo-MEzTrust 1435 HaydenClose,Scottburgh
08March2018 31May2018
18/18 The Serge Philippe Bega
Trust
667 57 Salmon Drive, Pennington
31January2018 31May2018
69/18 PALouw&JLMiny
322 16 Minerva Avenue, Pennington
23March2018 31May2018
36/18 JA&SDSwanepoel
917 Bream Road, Pennington
13February2018 31May2018
74/18 R & CPR Govender
549 Third Street, Park Rynie
27March2018 31May2018
260/17 B Ramkalawan 629 EskayRoad,Umzinto
01December2017 31May2018
8/18 Crookes Brothers Limited
TheFarmLot13,No.1841
Renishaw Hills, Renishaw
19January2018 31May2018
42/18 PD Stafford 1225 Duncan Road, Pennington
21February2018 31May2018
73/18 PB&JBett 445 Ann Arbor Road, Scottburgh
26March2018 19June2018
82/18 MA & R NaidooRemofErf121
54MarineDrive,ParkRynie
12April2018 19June2018
23/18 V Nieuwoudt 1022 5 Garrick Crescent, Pennington 05February2018
19June2018
228/17 Bestroics Holdings(Pty)
Ltd
1535 Sea Horse, Club Marina
24October2017 19June2018
T H E J E W E L O F T H E S O U T H C O A S T59
BA. NO NAME OF OWNER
ERF NUMBER AREA DATE SUBMITTED DATE APPROVED
77/18 MJ&SJLaing 645 17 Williamson Street, Scottburgh
09April2018 19June2018
49/18 RoslynMBotha 566 Sir Mathew Nathan, Scottburgh
02March2018 19June2018
57/18 GJaap 997 Richmond Road, Scottburgh
09March2018 19June2018
89/18 FBB Hoosen 1558 Penguin Lane, Gandhinagar
20April2018 19June2018
188/17 The Trustees for the Time Being oftheFamily
Trust
RemofErf274 44SmithStreet,ParkRynie
05September2017 29June2018
21/18 AW & MM Koppel
Sec 91 Koelwaters 02February2018 29June2018
22/18 Suddhananda Mission of
South Africa
57 WrenRoad,Umzinto 02February2018 29June2018
81/18 P&JPillay 971 Robin Road, Gandhinagar
12April2018 29June2018
204/17 C Chinsami 19 Flower Road, Umzinto
02October2017 29June2018
87/18 GGD’Oliveira 407 Third Street, Park Rynie
19April2018 29June2018
274/17 NN & S Govender
1393 Penn Circle Road, Pennington
18December2017 29June2018
11/18 GMReddy 406 Fourth Street, Park Rynie
23January2018 29June2018
271/17 Sealink Trading (PTY) Ltd
184 Douglas Road, Pennington
12December2017 29June2018
72/18 SG & SI Dludlu 1462 WesleyRoad,Scottburgh
26March2018 29June2018
60
The
tabl
e be
low
indi
cate
s ap
plic
atio
ns re
ceiv
ed fo
r the
rela
xatio
n of
Bui
ldin
g lin
e, R
ear/S
ide
spac
e in
term
s of
the
Um
doni
Tow
n Pl
anni
ng S
chem
e fo
r a p
erio
dTa
ble
3.9:
Rel
axat
ion
of B
uild
ing
line,
Rea
r/Sid
e sp
ace
appl
icat
ions
rece
ived
No.
Dat
e re
ceiv
edD
escr
iptio
n of
pr
oper
tyPh
ysic
al a
ddre
ssTy
pe o
f app
licat
ion
Stat
usVo
te
num
ber
Tarif
fs o
f ch
arge
s (p
aid)
N/a
25/06/2018
Erf385Sezela
Aca
dia
stre
et
Sezela
Rel
axat
ion
of t
he n
orth
eas
tern
bui
ldin
g lin
e fro
m
1mto0.245m
App
rove
d13709122
R1143.45
N/a
29/05/2018
Erf518um
zinto
Daf
fodi
l roa
d
Umzinto
Relaxationofsidespaceontheeasternboundary
from3000m
mto2700m
mandonthewestern
boundaryfrom
3000m
mto2700m
m
13709122
R1143.45
N/a
27/06/2018
Erf33Scottburgh
09 S
teph
en ro
ad
Sco
ttbur
gh
Rel
axat
ion
of th
e bu
ildin
g lin
e on
the
sout
h ea
ster
n boundaryfrom
7.620mto1.304mandsidespaces
onthenortheasternboundaryfrom1.8mto0m
andtheprecastboundarywallsheightonthenorth
westernboundaryfrom2.2mto2.4
App
rove
d13709122
R1143.45
N/a
29/05/2018
Erf25Bazely
62ridgeroad
Bazley
Relaxationofbuildinglinefrom7.870mto2.340m
(westernboundary)and2.898m(north-western
boundary)
App
rove
d13709122
R1143.45
N/a
21/06/2018
Erf
990
Sco
ttbur
gh28lagoondrive
Sco
ttbur
gh
Rel
axat
ion
of th
e bu
ildin
g lin
e, s
ide
spac
e &
re
tain
ing
wal
l in
exce
ss o
f 1.8
m in
hei
ght
App
rove
d13709122
R1143.45
N/a
22/06/2018
Erf135Scottburgh
29Marionavenue
Sco
ttbur
gh s
outh
Relaxationofthesidespacefrom
1.83m
to0.635m
onsouthernboundaryandrearspacefrom
1.83m
to
0.5m
on
the
wes
tern
rear
spa
ce
App
rove
d13709122
R1143.45
N/a
25/06/2018
Erf24umzinto
24tuliproad
Umzinto
Rel
axat
ion
of th
e bu
ildin
g lin
e on
the
wes
tern
boundaryfrom
7.62m
to0.2m
App
rove
d13709122
R1143.45
N/a
07/06/2018
Erf331Pennington
Sav
ille
road
Rel
axat
ion
of th
e bu
ildin
g lin
e on
sou
th e
aste
rn
boundaryfrom
7.620mto5.958m
App
rove
d13709122
R1143.45
N/a
23/04/2018
Erf314Scottburgh
11 B
arba
ra a
venu
eRelaxationofthe7.62mbuildinglineonthe
northernboundaryofthepropertyfortheproposed
timbe
r dec
k.
App
rove
d13709122
R1143.45
N/a
26/04/2018
Erf396Scottburgh
Bermudaway
Rel
axat
ion
of th
e ea
ster
n bu
ildin
g lin
e fro
m 7
.5m
to
1,468m
,forthecoveredpatioawningand7,5mto
6,5m
forthefirststorysunroom
s.
App
rove
d13709122
R1143.45
N/a
24/04/2018
Erf1393Pennington
Pen
ning
ton
circ
leR
elax
atio
n fo
r the
hei
ght o
f a re
tain
ing
wal
l fro
m
1,8m
to2,4masthepropertyliesbelow
roadlevel.
App
rove
d13709122
R1143.45
T H E J E W E L O F T H E S O U T H C O A S T61
No.
Dat
e re
ceiv
edD
escr
iptio
n of
pr
oper
tyPh
ysic
al a
ddre
ssTy
pe o
f app
licat
ion
Stat
usVo
te
num
ber
Tarif
fs o
f ch
arge
s (p
aid)
N/a
17/05/2018
Erf47Shayamoya
47Phakathistreet
Rel
axat
ion
of th
e bu
ildin
g lin
e on
the
sout
h w
este
rn
boundaryfrom
1m0,0mfortheproposedadditions
to a
n ex
istin
g dw
ellin
g an
d re
laxa
tion
of th
e retainingwallfrom1,8mto4,5mastheproperty
lies
belo
w ro
ad le
vel.
App
rove
d13709122
R1143.45
N/a
12/04/2018
Erf
1008
Pen
ning
ton
28Barracuttabend
Relaxationoftheboundarywallfrom1.8mto2.4m.
App
rove
d13709122
R1143.45
N/a
09/04/2018
Portion1of922
Sco
ttbur
ghLi
nks
road
sR
elax
atio
n of
the
wes
tern
bui
ldin
g lin
e fro
m 7
.5m
tonil,northeasternsidespacefrom2mtoniland
southeasternrearspacefrom
2mto0.5mforthe
exis
ting
dwel
ling
hous
e an
d th
e st
orer
oom
.
App
rove
d13709122
R1143.45
N/a
08/02/2018
Ptn1oferf193park
rynie
Gar
dner
stre
et, p
ark
rynie
Rel
axat
ion
of th
e no
rther
n bu
ildin
g lin
e fro
m 7
.5m
to4.6mfortheproposedeastfacingopenbalcony
from
the
mas
ter b
edro
om
App
rove
d13709122
R1143.45
N/a
12/02/2018
Erf1412Scottburgh
Unk
now
n
Nex
t to
Am
ahlo
ngw
a riv
er
Rel
axat
ion
of s
ide
spac
e on
the
wes
tern
boundaryfrom
4.75m
to2.573mfortheproposed
ente
rtain
men
t are
a.
App
rove
d13709122
R1143.45
N/a
14/02/2018
Erf275Shayamoya
275Albanystreet,
Shayamoya
Rel
axat
ion
of th
e w
este
rn s
ide
build
ing
line
from
1m
to
0.5
m fo
r the
pro
pose
d ou
tbui
ldin
g an
d ex
tens
ion
to th
e m
ain
hous
e.
App
rove
d13709122
R1143.45
N/a
21/02/2018
Erf722Pennington
3oysterdrive
Pen
ning
ton
Rel
axat
ion
of th
e bu
ildin
g lin
e on
the
wes
tern
boundaryofthepropertyfor3.05m
to0.340mmfor
a pr
opos
ed c
arpo
rt
App
rove
d13709122
R1143.45
N/a
20/02/2018
Lot546parkrynie
546firststreet
Parkrynie
Relaxationofthebuildinglinefrom7.5mto4.5mfor
prop
osed
ext
ensi
on
App
rove
d13709122
R1143.45
N/a
20/02/2018
Erf512parkrynie
512secondstreet
Parkrynie
Relaxationofthebuildinglinefrom7.5mto2.5mfor
prop
osed
ext
ensi
onA
ppro
ved
13709122
R1143.45
N/a
20/02/2018
Erf1489umzinto
Tern
road
, G
andh
inag
arR
elax
atio
n of
the
north
ern
side
spa
ce fr
om 1
m to
0.
700m
for t
he p
ropo
sed
gara
ge a
nd c
arpo
rt.A
ppro
ved
13709122
R1143.45
N/a
20/02/2018
Erf142Mtwalum
e142cabinroad
Mtw
alum
e
Relaxationofthebuildinglinefrom7.5mto4.048m
ontheeasternboundaryfortheproposedcarport
App
rove
d13709122
R1143.45
N/a
07/1
1/17
Portion4oferf354
parkrynie
101
Four
th s
treet
ParkRynie
Relaxationoftheheightboundary/retainingwall
from1,8mto2,790monthesouthernsideandfrom
1,8m
to2,440monthenortheasternside;from
1,8m
to2.260montheeast;from1,8mto2,440m
onthenorthandfrom
1,8mto2,790monthewest.
App
rove
d.13709122
R1143,45
N/a
08/1
1/17
Erf1049umzinto
rela
xatio
n of
the
side
spa
ce fr
om 1
nmm
to
0,850m
monthesouthwesternboundary.
App
rove
d. 13709122
R1143,45
62
No.
Dat
e re
ceiv
edD
escr
iptio
n of
pr
oper
tyPh
ysic
al a
ddre
ssTy
pe o
f app
licat
ion
Stat
usVo
te
num
ber
Tarif
fs o
f ch
arge
s (p
aid)
N/a
23/11/17
Portion9oferf204
umzinto
34RidgeRoad
Umzinto
Relaxationofsidespacefrom2mto1,36m
onthe
southeasternboundary&2mto0,840monthe
northernwesternboundaryfortheconstructionofa
gara
ge.
App
rove
d13709122
R1143,45
N/a
04/12/17
Erf41Kelso
n/aa
Rel
axat
ion
of b
uild
ing
line
from
7,5
m to
5m
for t
he
erec
tion
of a
por
tico.
App
rove
d13709122
R1143,45
N/a
06/12/17
Erf346Pennington
n/a
Relaxationofthebuildingline7,5m
to4,665m
on th
e so
uth
east
for t
he e
rect
ion
of p
ropo
sed
stor
eroo
m.
App
rove
d13709122
R1143,45
N/a
08/12/17
Erf1040Scottburgh
n/aa
Relaxationofthesidespacefrom
4,5mto1,7m
onthenorthernboundaryand4,5msidespaceto
1,040m
ontheeasternboundaryfortheerectionof
gazebo
App
rove
d13709122
R1143,45
N/a
08/12/17
Erf494Scottburgh
n/a
Relaxationofthebuildinglinefrom7.87m
to0,200m
foraproposedgarageandfirstlevelprivatehobby
room
andrelaxationfrom7,87m
to3monthe
southwesternsideboundaryofthepropertyforthe
prop
osed
ent
erta
inm
ent a
rea.
Not
ap
prov
ed13709122
R1143,45
N/a
11/12/17
Rem
of e
rf 11
98
Pen
ning
ton
n/a
Rel
axat
ion
of th
e pr
opos
ed re
tain
ing
wal
ls w
ith th
e heightof2,1montheeasternboundary;3,0mon
thenorthernboundaryand3,2monthewestern
boundary
App
rove
d13709122
R1143,45
N/a
11/12/17
Portion1oferf149
Mtw
alum
en/
aR
elax
atio
n of
the
7,5m
bui
ldin
g lin
e on
the
east
ern
sideboundaryoftheproperty,from7,5mto5,32m
fo
r enc
lose
d ve
rand
ah, s
unro
om a
nd ti
mbe
r dec
k.
App
rove
d13709122
R1143,45
N/a
12/12/17
Erf1489umzinto
n/a
Rel
axat
ion
of th
e si
de s
pace
from
1m
to 0
.700
m o
n th
e no
rther
n si
de.
Not
ap
prov
ed.
13709122
R1143,45
12/12/17
Erf34clubmarina
n/a
Relaxationofthebuildinglinefrom4,5mto1,173m
and0,724m
onnorthandnorthernwestern
boundaryfortheim
provem
entoflivingconditions.
App
rove
d.13709122
R1143,45
N/a
14/12/17
Rem
aind
er o
f erf
152Mtwalum
en/
aR
elax
atio
n of
the
build
ing
line
on th
e w
este
rn
boundaryofthepropertyfrom
7,5mto2,77m
for
theloftroom
andalsoonthewesternboundaryof
thepropertyfrom
7,5mto5,4mfortheproposed
balcony.
App
rove
d13709122
R1143,45
N/a
17/0
1/18
Erf1328Pennington
n/a
Rel
axat
ion
from
1m
to 0
,0 fo
r the
ere
ctio
n of
a
seco
nd g
arag
e an
d ad
ditio
n to
exi
stin
g re
side
nce.
App
rove
d13709122
R1143,45
T H E J E W E L O F T H E S O U T H C O A S T63
No.
Dat
e re
ceiv
edD
escr
iptio
n of
pr
oper
tyPh
ysic
al a
ddre
ssTy
pe o
f app
licat
ion
Stat
usVo
te
num
ber
Tarif
fs o
f ch
arge
s (p
aid)
N/a
27/09/2017
Farm13no.1841
n/a
relaxationoftheproposedunit68to72tobe
constructedonareducebuildinglineof2mfora
porti
on o
f the
gar
ages
, and
pro
pose
uni
t 66
and
67
tobeconstructedonareducebuildinglineto3mfor
a po
tion
on d
wel
ling
App
rove
d. 13709122
R1143,45
N/a
04/09/2017
Erf1257Scottburgh
n/a
Relaxationofabuildinglinefrom7.5mto2.660m
for t
he e
rect
ion
of a
car
port
App
rove
d13709122
R1143,45
N/a
11/09/2017
Erf772um
zinto
n/a
Relaxationofthebuildinglinefrom7.5mto4.0mfor
the
prop
osed
add
ition
s to
the
exis
ting
dwel
ling
App
rove
d13709122
R1143,45
N/a
17/0
7/17
Erf352Pennington
n/a
Relaxationofthebuildinglinefrom7.5mto4,625m
andrearspacefrom
2mto0,5mfortheerectionofa
stor
e ro
om.
App
rove
d. 13709122
R1143,45
N/a
18/o
7/17
Erf206Sezela
n/a
Relaxationof2mbuildinglineonthenorthern
boundaryofthepropertyfrom
2mto1.2mforthe
prop
osed
priv
ate
bar
App
rove
d13709122
R1143,45
N/a
06/06/2017
Portion2oferf28
parkrynie
n/a
Rel
axat
ion
of a
7,5
m b
uild
ing
on th
e w
este
rn
boundaryofthepropertyfrom
7,5mto2,350mfor
the
prop
osed
priv
ate
wor
ksho
p an
d st
orer
oom
and2m
buildinglineonthenorthernboundary
ofthepropertyfrom
2mto1mfortheproposed
ente
rtain
men
t priv
ate
App
rove
d13709122
R 1
089.
00
N/a
19/07/2017
Erf846Pennington
n/a
Rel
axat
ion
of a
bui
ldin
g lin
e fro
m 7
,5m
to 0
m fo
r the
pr
opos
ed a
ltera
tion
of a
n ex
istin
g ga
rage
and
the
heightoftheboundarywallfrom1,8mto2,1m
App
rove
d.13709122
R 1
089.
00
N/a
18/07/2017
Erf
88 P
enni
ngto
nn/
aRelaxationofsouthboundarysidespacefrom
2mto
1.0m
for t
he p
ropo
sed
lap
App
rove
d.13709122
R 1
089.
00
N/a
22/08/2017
Erf492um
zinto
n/a
Relaxationofthesouthwesternboundarybuilding
line
from
7,5
m to
0m
for t
he e
rect
ion
of th
e pr
opos
ed g
arag
e
App
rove
d13709122
R1143,45
N/a
03/08/2017
Portion1of683
umzinto
n/a
Rel
axat
ion
of th
e he
ight
of a
reta
inin
g w
all f
rom
1,8m
to6mboundary
App
rove
d13709122
R1143,45
Total:
R51291.90
64
The
Tow
n Pl
anni
ng s
ectio
n is
als
o re
quire
d to
con
side
r spe
cial
con
sent
app
licat
ions
in te
rms
of
SPLU
MA
. The
follo
win
g ap
plic
atio
ns w
ere
No.
Dat
e re
ceiv
edPr
oper
ty
desc
riptio
nPh
ysic
al a
ddre
ssTy
pe o
f app
licat
ion
Stat
usVo
te
num
ber
Tarif
fs o
f ch
arge
s (p
aid)
N/a
11/07/2018
Rem
ainderoferf361
parkrynie
03Rocklyndrive
App
licat
ion
for s
peci
al c
onse
nt to
pe
rmit
the
usag
e of
an
inst
itutio
nA
dver
tised
13709121
R5512.50
N/a
10/04/2018
Erf340parkrynie
340oldmainroad
Spe
cial
con
sent
to p
erm
it fu
nera
l pa
rlor
With
draw
n13709121
Nil
N/a
25/01/2108
Erf
580
Pen
ning
ton
Bee
fwoo
d ro
adS
peci
al c
onse
nt to
per
mit
inst
itutio
nIn
dis
cuss
ion
of m
pt13709121
R5512.50
N/a
17/01/2018
Erf577parkrynie
n/a
Spe
cial
con
sent
for f
ree
stan
ding
te
leco
mm
unic
atio
n m
ast.
In d
iscu
ssio
n of
mpt
13709123
R5512.50
N/a
05/10/2017
Ptn22ofthefarm
mou
nt a
lber
tn/
aS
peci
al c
onse
nt a
pplic
atio
n fo
r the25msellm
astandbase
stat
ion
Adv
ertis
ed13709123
R5512.50
N/a
05/10/2017
Erf13parkrynie
n/a
Spe
cial
con
sent
app
licat
ion
for
the25msellm
astandbase
stat
ion
Adv
ertis
ed13709123
R5512.50
N/a
05/10/2017
Potion4oferf394
parkrynie
n/a
Spe
cial
con
sent
app
licat
ion
for
the25msellm
astandbase
stat
ion
Adv
ertis
ed13709123
R5512.50
N/a
05/07/2017
Erf
1189
Pen
ning
ton
n/a
Spe
cial
con
sent
app
licat
ion
for
the
esta
blis
hmen
t of a
bed
and
br
eakf
ast
App
rove
d13709123
R5250,00
Total:
R43837.50
Tabl
e 3.
10: S
peci
al c
onse
nt a
pplic
atio
ns in
term
s of
Um
doni
SPL
UM
A B
y-la
ws
T H E J E W E L O F T H E S O U T H C O A S T65
The
Tow
n Pl
anni
ng s
ectio
ns is
requ
ired
to c
onsi
der r
ezon
ing
appl
icat
ions
in te
rms
of S
PLU
MA
No.
Dat
e re
ceiv
edPr
oper
ty d
escr
ip-
tion
Phys
ical
ad
dres
sTy
pe o
f app
licat
ion
Stat
usVo
te n
um-
ber
Tarif
fs o
f ch
arge
s (p
aid)
Re/38/2018
24/01/2018
Erf377um
zinto
Erf377
umzinto
Rezoningfromresidentialonly3tolight
industry2
Adv
ertis
ed13709113
R9261
Re37/2018
25/01/2018
Erf189Sezela
189Sezela
driv
eRezoningfrommediumdensityresiden-
tial2tohighdensityresidential2
Inco
mpl
ete
13709113
R9261
Re/36/2017
26/01/
2018
Rem
oferf839Scott-
burg
hA
dam
s st
reet
and
S
cott
stre
et
Rezoningfromhighdensityresidential2
tomulti-purposeretailzone
Adv
ertis
ed13709113
R9261
Re/
35/2
017
17/1
0/
2017
Erf540parkrynie
n/a
Rezoningfromresidentialonly3tohigh
densityresidentialzone.
Ack
now
ledg
ed13709113
R3307.50
Re/
36/2
017
28/11/
2017
Rem
aind
er
Oferf839Scottburgh
n/a
Rezoningfromhighdensityresidential2
multiple/purposeretailzone.
Ack
now
ledg
ed13709113
R3307.50
Re4
0/20
1805/03/
2018
Ptn
1 o
f 505
Pen
-ni
ngto
nB
eefw
ood
road
Rezoningfromresidentialonly4to
specialzone.
App
rove
d13709113
R3307.50
Re3
9/20
1828/02/2018
Erf1073Scottburgh
19bushy
grov
eRezoningfromresidentialonly3tohigh
densityresidential1.
Ack
now
ledg
ed13709113
Nil
Total:
R34398
3.1
1: R
ezon
ing
appl
icat
ions
in te
rms
of S
PLU
MA
66
The
follo
win
g ar
e ap
plic
atio
ns in
term
s of
Um
doni
Coa
stal
SPL
UM
A B
y-La
ws
No.
Dat
e re
-ce
ived
Prop
erty
des
crip
-tio
nPh
ysic
al
addr
ess
Type
of a
pplic
atio
nSt
atus
Vote
num
-be
rTa
riffs
of
char
ges
(pai
d)C
25/05/2018
Rem
ainderoferf328
umzinto
Nel
son
Man
-de
la ro
adP
ropo
sed
subd
ivis
ion
of th
e re
mai
n-deroferf328um
zintointoportions
35,36and37oferf328um
zinto
Adv
ertis
ed13709113
R8063.35
Am
endm
ent o
f the
Um
doni
mun
ici-
palityplanningschem
ebyrezoning
proposedportion35oferf328um
z-intofrom
cem
eterytoinstitution
Am
endm
ent o
f the
Um
doni
mun
ici-
palityplanningschem
ebyrezoning
proposedportion36oferf328um
z-in
to fr
om m
unic
ipal
and
gov
ernm
ent
toresidentialonly3
Com
b/41
23/04/2018
Erf
765
Sco
ttbur
gh20Adams
stre
et
Sco
ttbur
gh
Pro
pose
d am
endm
ent o
f the
Um
doni
municipalityurbanplanningscheme
bycreationofaspecialzone1.12
(inst
itutio
n) o
n er
f 765
Sco
ttbur
gh
Adv
ertis
ed13709113
r3307.50
Com
b/41
23/04/2018
The
farm
Mon
tebe
llo
no.2053
The
farm
M
onte
bello
no.2053
Pro
pose
d su
bdiv
isio
n ap
plic
atio
n fo
r thenewproposedportion37and
portion38ofthefarmMontebello
no.2053andpartialcancellationof
rest
rictiv
e co
nditi
on o
f the
title
.
Adv
ertis
ed13709113
R5389.65
Com
b/35
09/0
6/17
Ptn3(including
Ptn23(of3)ofthe
farm
Dar
lingt
on
southno.14361and
rem
aind
er o
f the
farm
Elysium
no.15582
n/a
Proposedsubdivisionandrezoning
for m
ixed
use
d de
velo
pmen
t S
till b
eing
dis
cuss
ed
in m
pt13709113
R62707,14
Com
b/34
22/06/17
Rem
ainderoferf702
Sco
ttbur
ghn/
aSpecialconsentforproposedzone
and
shop
, res
taur
ant a
nd re
crea
tiona
l buildingandrezoningfrom
residen-
tialonly3tolowim
pactmixeduse
Stil
l bei
ng d
iscu
ssed
in
mpt
13709113
R8400,00
Com
b/37
1/08
/17
Erf264parkrynie
n/a
Spe
cial
con
sent
for g
arag
e &
par
king
garageandrezoningfrom
residential
only3tolightindustry2zone
Stil
l bei
ng d
iscu
ssed
in
mpt
13709113
R88
19.5
0
Total:
R96687.14
Tabl
e 3.
12: C
ombi
ned
appl
icat
ions
in te
rms
of th
e U
mdo
ni S
PLU
MA
By-
Law
s
T H E J E W E L O F T H E S O U T H C O A S T67
Alte
ratio
ns, s
uspe
nsio
n an
d de
letio
n of
con
ditio
n of
title
rela
ting
to la
nd a
pplic
atio
ns in
term
s of
SPL
UM
A
The
tabl
e be
low
indi
cate
s co
nsol
idat
ion
appl
icat
ions
rece
ived
by
the
Mun
icip
ality
in te
rms
of
SPLU
MA
No.
Dat
e re
-ce
ived
Prop
erty
des
crip
-tio
nPh
ysic
al
addr
ess
Type
of a
pplic
atio
nSt
atus
Vote
num
-be
rTa
riffs
of
char
ges
(pai
d)C
25/05/2018
Rem
ainderoferf328
umzinto
Nel
son
Man
-de
la ro
adP
ropo
sed
subd
ivis
ion
of th
e re
mai
n-deroferf328um
zintointoportions
35,36and37oferf328um
zinto
Adv
ertis
ed13709113
R8063.35
Am
endm
ent o
f the
Um
doni
mun
ici-
palityplanningschem
ebyrezoning
proposedportion35oferf328um
z-intofrom
cem
eterytoinstitution
Am
endm
ent o
f the
Um
doni
mun
ici-
palityplanningschem
ebyrezoning
proposedportion36oferf328um
z-in
to fr
om m
unic
ipal
and
gov
ernm
ent
toresidentialonly3
Com
b/41
23/04/2018
Erf
765
Sco
ttbur
gh20Adams
stre
et
Sco
ttbur
gh
Pro
pose
d am
endm
ent o
f the
Um
doni
municipalityurbanplanningscheme
bycreationofaspecialzone1.12
(inst
itutio
n) o
n er
f 765
Sco
ttbur
gh
Adv
ertis
ed13709113
r3307.50
Com
b/41
23/04/2018
The
farm
Mon
tebe
llo
no.2053
The
farm
M
onte
bello
no.2053
Pro
pose
d su
bdiv
isio
n ap
plic
atio
n fo
r thenewproposedportion37and
portion38ofthefarmMontebello
no.2053andpartialcancellationof
rest
rictiv
e co
nditi
on o
f the
title
.
Adv
ertis
ed13709113
R5389.65
Com
b/35
09/0
6/17
Ptn3(including
Ptn23(of3)ofthe
farm
Dar
lingt
on
southno.14361and
rem
aind
er o
f the
farm
Elysium
no.15582
n/a
Proposedsubdivisionandrezoning
for m
ixed
use
d de
velo
pmen
t S
till b
eing
dis
cuss
ed
in m
pt13709113
R62707,14
Com
b/34
22/06/17
Rem
ainderoferf702
Sco
ttbur
ghn/
aSpecialconsentforproposedzone
and
shop
, res
taur
ant a
nd re
crea
tiona
l buildingandrezoningfrom
residen-
tialonly3tolowim
pactmixeduse
Stil
l bei
ng d
iscu
ssed
in
mpt
13709113
R8400,00
Com
b/37
1/08
/17
Erf264parkrynie
n/a
Spe
cial
con
sent
for g
arag
e &
par
king
garageandrezoningfrom
residential
only3tolightindustry2zone
Stil
l bei
ng d
iscu
ssed
in
mpt
13709113
R88
19.5
0
Total:
R96687.14
No.
Dat
e re
-ce
ived
Prop
erty
des
crip
-tio
nPh
ysic
al a
ddre
ssTy
pe o
f app
licat
ion
Stat
usVo
te n
um-
ber
Tarif
fs o
f ch
arge
s (p
aid)
26/01/2018
Rem
oferf1405
Sco
ttbur
ghSylviaroad
Rem
oval
of r
estri
ctiv
e co
nditi
ons
of ti
tleA
ppro
ved
13709113
R2082.15
Total:
R2082.15
App
licat
ion
num
ber
Dat
e re
ceiv
edPr
oper
ty d
escr
iptio
nTy
pe o
f app
licat
ion
Stat
usVo
te
num
ber
Tarif
fs o
f ch
arge
s (p
aid)
Con
s/06
14/09/2017
Erf592anderf599
Sco
ttbur
gh
Con
solid
atio
n of
the
prop
ertie
s to
ens
ure
enou
gh
park
ing
for t
he p
ropo
sed
priv
ate
hosp
ital
App
rove
d13709113
R1256,85
R1256,85
Tabl
e 3.
13: A
letr
atio
ns, s
uspe
nsio
n an
d de
letio
n of
con
ditio
n of
title
Tabl
e 3.
14: C
onso
lidat
ion
appl
icat
ions
68
Reg
iste
r of n
otic
es is
sued
by
the
plan
ning
and
dev
elop
men
t sec
tion
Nam
eLo
t num
ber
Con
trav
entio
n1st
not
ice
2nd n
otic
e3rd
not
ice
Com
men
tsMr.&Mrs.M
z&m
Abd
ool K
ader
Erf839Scottburgh
Illegaluseofaresidentialproperty
forofficepurposes.
17February2016
17may2018
Ow
ner t
o co
mm
ents
in
writingbeforethe25
th o
f May2018
Mr.SaJager
Erf1035Pennington
Illegaluseofaresidentialproperty
for w
eldi
ng p
urpo
ses
and
stor
age
of
cons
truct
ion
mat
eria
l.
18April2018
Ow
ner t
o co
mm
ents
in
writingbeforethe25
th o
f April2018
Mr.
K. N
aido
oErf7parkrynie
Illegaluseofaresidentialproperty
for w
orks
hop
purp
oses
25Novem
ber
2015
25august
2016
05 A
pril
2017
Afte
r the
third
not
ice,
a
finewasissuedandthe
mat
ter e
nded
in c
ourt.
Mes
srs.
inte
rsur
-plus(pty)ltd
Portion3oferf284
umzinto
Illegaluseofthepropertyfortelevi-
sion
and
frid
ge re
pairs
.02Novem
ber
2016
The
owne
r sai
d th
e m
at-
ter w
as re
solv
ed
Mrs
. S D
ube
Erf340parkrynie
Illegaluseofpropertyforfuneral
Palourw
ithoutthemunicipality’s
cons
ent
14September
2017
10 N
ovem
ber
2017
An
appl
icat
ion
was
receivedfortherezoning
and
spec
ial c
onse
nt, t
he
appl
ican
t was
adv
ised
to
sub
mit
the
spec
ial
cons
ent a
pplic
atio
n fo
r fu
nera
l Pal
our a
nd to
excludemortuary.
Mr.
R. P
unga
vana
mErf62parkrynie
Illegaluseofthepropertyfora
crèc
he a
nd re
habi
litat
ion
cent
er.
09 D
ecem
ber
2016
The
owne
r cea
sed
all o
p-erationsontheproperty.
Mr.
E.b
. Le
roux
Erf70Elysium
Illegaluseofaresidentialproperty
for h
omel
ess
peop
le24June2015
The
owne
r cea
sed
all o
p-erationsontheproperty
Mr.T.Taylor
Erf
170
Sco
ttbur
ghIllegaluseofthepropertyforbusi-
ness
and
par
king
of b
oat.
17January2017
05April2017
The
owne
r cea
sed
all o
p-erationsontheproperty
Mrs
. Vija
lutc
hmee
N
aido
oErf102um
zinto
Illegaluseofthepropertyfora
hom
e bu
sine
ss25august2016
The
owne
r cea
sed
all o
p-erationsontheproperty
SC
& r
Sin
gh R
C
Sin
ghErf86umzinto
Illegaluseofthepropertyfora
hom
e bu
sine
ss25august2016
An
appl
icat
ion
was
receivedbuthasnotyet
beenfinalized
Mr.SonnyMoodley
Erf839Scottburgh
Illegaluseofthepropertyfora
hom
e bu
sine
ss17February2018
An
appl
icat
ion
was
re-
ceiv
ed a
nd is
bee
n ta
bled
to
the
mpt
for c
onsi
der-
atio
nR
obbi
e La
wso
nErf6parkrynie
Illegaluseofthepropertyfora
hom
e bu
sine
ss25Novem
ber
2015
The
owne
r cea
sed
all o
p-erationsontheproperty
Tabl
e 3.
15: R
egis
ter o
f not
ices
issu
es
T H E J E W E L O F T H E S O U T H C O A S T69
App
licat
ions
dis
cuss
ed in
the
Mun
icip
al P
lann
ing
Trib
unal
sin
ce O
ctob
er 2
016
to d
ate:
PRO
PER
TY
DES
CR
IPTI
ON
TYPE
OF
APP
LIC
ATIO
NW
HEN
IT W
AS
FIR
ST D
ISC
USS
ED
IN T
HE
MPT
WH
EN IT
WA
S LA
ST
DIS
CU
SSED
IN T
HE
MPT
OU
TSTA
ND
ING
D
OC
UM
ENTS
STAT
US
Portion16-30ofErf377
Umzinto
Con
solid
atio
n &
Rezoningfrom
ResidentialO
nly3to
LightIndustry2.
24/11/16
24/11/16
App
licat
ion
was
with
draw
n be
caus
e ow
ners
hip
for
Portion29-30wasnotclear.
App
licat
ion
with
draw
n.
Erf322Umzinto
Rezoningfrom
MediumDensity
Residential2toHigh
DensityResidential2.
24/11/16
N/A
App
rove
d.
Erf1614Umzinto
Rezoningfrom
ResidentialO
nly3to
LightIndustry1.
24/11/16
24/11/16
N/A
Dis
appr
oved
. (D
id n
ot
complywiththeTown
Pla
nnin
g U
mdo
ni
Sch
eme)
Erf19Sezela
SpecialConsent:
Tele
com
mun
icat
ions
.24/11/16
24/11/16
Signedaffidavit;Pow
erof
Attorney;C
orrecttitledeed;
Awai
ting
Res
pons
e.
Portion2ofErf81
Umzinto
SpecialConsent:
Tele
com
mun
icat
ions
11/1
0/16
19/04/17
N/A
App
rove
d.
Erf
10 0
0 S
cottb
urgh
Sub
divi
sion
&
Rezoningfrom
Pub
lic P
arki
ng to
G
over
nmen
t and
M
unic
ipal
.
01/12/16
19/04/16
N/A
App
rove
d.
Por
tion
1 of
Erf
895
Sco
ttbur
gh.
RezoningfromPetrol
Filli
ng S
tatio
n to
Cor
e M
ixed
Use
Zon
e.
01/12/16
25/01/17
N/A
App
rove
d.
Portion1ofErf1201
Pen
ning
ton
Rezoningfrom
Spe
cial
Zon
e 7.
6 (a
men
dmen
ts o
f the
co
ntro
ls)
01/12/16
25/01/16
NA
App
rove
d.
Sub9ofE
rf146
Umzinto
RezoningfromCore
Mix
ed U
se 1
to L
ow
ImpactIndustry1.
01/12/16
01/12/16
EIA;B
ondholdersconsent;
Com
mentsfrom
D.O.A;S
G
Dia
gram
Not
App
rove
d.
Erf436Scottburgh
Rezoningfrom
ResidentialO
nly3
toSpecialZone1.12
(ResidentialO
nly3).
25/01/17
16/03/17
N/A
App
rove
d.
Tab
le 3
.16:
App
licat
ions
ser
ved
befo
re M
unic
ipal
Pla
nnin
g Tr
ibun
al
70
PRO
PER
TY
DES
CR
IPTI
ON
TYPE
OF
APP
LIC
ATIO
NW
HEN
IT W
AS
FIR
ST D
ISC
USS
ED
IN T
HE
MPT
WH
EN IT
WA
S LA
ST
DIS
CU
SSED
IN T
HE
MPT
OU
TSTA
ND
ING
D
OC
UM
ENTS
STAT
US
Erf583&591
Sco
ttbur
ghRezoningfrom
residentialonlyto3
worship2andspecial
cons
ent f
or E
rf 59
1.
25/01/17
19/04/17
N/A
App
rove
d.
Erf1040Scottburgh
Sub
divi
sion
&
Rem
oval
of R
estri
ctiv
e C
ondi
tions
.
25/01/17
16/03/17
N/A
App
rove
d.
Rem
ofE
rf328Umzinto
Sub
divi
sion
&
Rezoningfrom
Mun
icip
al a
nd
Gov
ernm
ent t
o ResidentialO
nly3
08/02/17
16/03/17
CorrectSGDiagram
;Reviseddraftconditions;
Correctpow
erofattorney;
EIA;
Awai
ting
Res
pons
e fro
m a
pplic
ant.
Erf265ParkRynie
Rezoningfrom
ResidentialO
nly3to
LightIndustry2.
19/04/17
19/04/17
Add
endu
m d
id n
ot h
ave
IsiZ
ulu
adve
rt. I
ncor
rect
da
tes
in te
rms
of th
e N
ewsp
aper
adv
ert.
Pub
lic
noticetospecifythe
purposeoftheRezoning.
EIA
requ
ired.
App
lican
t to
resu
bmit.
Awai
ting
Res
pons
e fro
m a
pplic
ant.
Kw
aCel
e R
ural
Hou
sing
Low
-Cos
t Hou
sing
22/06/17
04/08/17
N/A
App
rove
d.UmzumbeRural
Hou
sing
Low
-Cos
t Hou
sing
22/06/17
04/08/17
N/A
App
rove
d.
Portion131ofTheFarm
Ifafa
SpecialConsent:
Tele
com
mun
icat
ions
23/08/17
23/08/17
N/A
App
licat
ion
with
draw
n.
Erf
1 K
elso
SpecialConsent:
Tele
com
mun
icat
ions
18/1
0/17
18/1
0/17
Thecorrectaffidavit;Correct
companyresolution;SG
Dia
gram
In P
roce
ss.
Por
tion
1 of
Erf
90
Bazley
Sub
divi
sion
.23/08/17
23/08/17
Previouslayoutplan
perta
inin
g to
the
subd
ivis
ion
whichcreated,nam
elythe
Min
or S
ubdi
visi
on G
rant
of
ApplicationPTB
27736dated
1991-03-07;TitleDeedof
the
Rem
aind
er o
f Erf
90
Bazley;owner(s)ofR
emof
Erf
90 n
eed
to c
onse
nt to
proposedPortion2(of1)of
Erf
90 a
lso
usin
g th
e va
rious
R
OW
ser
vitu
des
over
and
in
favorofR
emofE
rf90.;The
propertydoesnotm
eetthe
minimum
erfsize
Awai
ting
Res
pons
e fro
m a
pplic
ant.
T H E J E W E L O F T H E S O U T H C O A S T71
PRO
PER
TY
DES
CR
IPTI
ON
TYPE
OF
APP
LIC
ATIO
NW
HEN
IT W
AS
FIR
ST D
ISC
USS
ED
IN T
HE
MPT
WH
EN IT
WA
S LA
ST
DIS
CU
SSED
IN T
HE
MPT
OU
TSTA
ND
ING
D
OC
UM
ENTS
STAT
US
Rem
aind
er o
f The
Far
m
CliftonParkNo.9219
Sub
divi
sion
.22/06/17
23/08/17
N/A
App
rove
d.
Erf231ParkRynie&
The
Rem
aind
er o
f Erf
17 S
avill
etho
rpe
(to b
e re
-des
igna
ted
to E
rf 67
5 ParkRynie)
Con
solid
atio
n &
Rezoningfrom
ResidentialO
nly3to
Hea
lth a
nd W
elfa
re.
23/08/17
23/08/17
New
des
igna
ted
Erf
num
ber.
Firs
t pag
e of
the
SG
dia
gram
ismissing.P
owerofattorney
trafficimpactassessm
ent.
proofofnonotificationofthe
wardcounciloraffidavit
Approvedbyan
AuthorizedOfficer
Portion2offarm
no.17450Amandawe
Tele
com
mun
icat
ions
m
ast.
23/08/17
23/08/17
Cor
rect
SG
dia
gram
.
Com
panyresolution.
Trad
ition
al c
ounc
il co
ncer
ned.
Com
men
ts fr
om K
ZN
deve
lopm
ent o
f edu
catio
n.
Awai
ting
Res
pons
e fro
m a
pplic
ant.
Portion3(including
portion23(of3))ofThe
Farm
Dar
lingt
on S
outh
No.14361&Rem
ainder
ofTheFarmElysium
No.15582
Sub
divi
sion
&
Rezoningfrom
Urb
an A
gric
ultu
re 1
, UrbanAgriculture2
and
Con
serv
atio
n toResidentialO
nly
3,ResidentialO
nly
,HighDensity
Residential3and
Mul
tipur
pose
Ret
ail
23/08/17
23/08/17
Correctcom
panyresolution
andspatialpow
erofattorney.
Copyoftheexpropriation
notice603/1973andthe
rele
vant
exp
ropr
iatio
n pl
an.
Cor
rect
dra
ft of
est
ablis
hmen
t
Awai
ting
Res
pons
e fro
m a
pplic
ant.
Portion3ofErf100
Umzinto
Sub
divi
sion
.20/09/17
13/12/17
NIL
ApprovedbyMPT.
Sub
divi
sion
of
Rem
aind
er o
f the
Far
m
JolivetNo.4217toform
ProposedPortion2
and
Rem
aind
er o
f the
FarmJolivetNo.4217
and
Sub
sequ
ent
Con
solid
atio
n
Sub
divi
sion
13/12/17
13/12/17
Um
doni
sho
uld
com
mun
icat
e Ubuhlebezwebecause
appl
icat
ion
invo
lves
bot
h m
unic
ipal
ities
.
In P
roce
ss.
72
PRO
PER
TY
DES
CR
IPTI
ON
TYPE
OF
APP
LIC
ATIO
NW
HEN
IT W
AS
FIR
ST D
ISC
USS
ED
IN T
HE
MPT
WH
EN IT
WA
S LA
ST
DIS
CU
SSED
IN T
HE
MPT
OU
TSTA
ND
ING
D
OC
UM
ENTS
STAT
US
Rem
ainderofE
rf702
Sco
ttbur
ghRezoningfrom
ResidentialO
nly3to
Low
Impa
ct M
ixed
Use
an
d S
peci
al C
onse
nt.
13/12/17
26/07/18
Com
plianceCertificateand
RegisteredPlanner’sreport
In
Pro
cess
Erf264ParkRynie
Rezoningfrom
ResidentialO
nly3to
LightIndustry2.
13/12/17
26/07/18
Pos
tpon
edIn
Pro
cess
Rem
ainderofE
rf377
Umzinto
Rezoningfrom
ResidentialO
nly3to
LightIndustry2.
23/04/18
23/04/18
See
atta
ched
com
men
ts a
nd
ques
tions
from
the
MP
TAw
aitin
g re
spon
se
from
the
appl
ican
t with
re
gard
to th
e qu
estio
ns
and
com
men
ts ra
ised
bytheMPT.
ProposedErf2398
Sco
ttbur
ghP
ropo
sed
Con
solid
atio
n of
Erven592and599
Sco
ttbur
gh
23/04/18
23/04/18
NIL
ApprovedbyMPT
ProposedErf2309
Pen
ning
ton
Pro
pose
d C
onso
lidat
ion
of
Erven1462and1463
Pen
ning
ton
23/04/18
23/04/18
NIL
Approvedby
AuthorizedOfficer
Erf577ParkRynie
SpecialConsent:
Tele
com
mun
icat
ions
an
d re
laxa
tion
of th
e B
uild
ing
Line
23/04/18
23/04/18
NIL
DisapprovedbyMPT
Rem
ainderofE
rf839
Sco
ttbur
gh
Pro
pose
d am
endm
ent
of th
e U
mdo
ni
MunicipalityPlanning
Schem
ebyRezoning
the
Rem
aind
er o
f Erf839Scottburgh
fromHighDensity
Residential2toMulti-
Pur
pose
Ret
ail Z
one
23/04/18
23/04/18
See
atta
ched
com
men
ts a
nd
ques
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3.10 LOCAL ECONOMIC DEVELOPMENT UmdoniLocalMunicipality IDP identifiesLocalEconomicDevelopmentasoneof themunicipality’sstrategicgoals,aswellassustainablecommunityinvestmentprogrammes.Itemphasizestheintegrationofsupporttolocaleconomyfrom various agencies such as the UGU South Coast DevelopmentAgency&UGUSouthCoastTourismaswellas spheres of government.
Figure 3.13: Local Economic Development Vision
VISION Topromoteadiversified,integratedandsustainablelocaleconomyensuringjobcreation,economicviabilityand
ultimatelyensuringabetterqualityoflifeforallitscitizens
STRATEGIC OBJECTIVES •Expanding,rejuvenatinganddiversifyingthetourism
sector • Facilitating growth and expansion of the manufacturing
sector •Enhancinganddiversifyingtheagriculturalsector
providing support to the SMMEs • Expanding the skills base
• Developing sustainable LED institutional structures • Facilitating targeted spatial interventions.
Source:UmdoniLEDStrategy
THE COMPARATIVE ADVANTAGES IDENTIFIED FOR UMDONI LM ARE: • The tourism sector provides a comparative advantage. • Strategic location of Umdoni Local Municipality needs
to be exploited and other comparative advantages to achieve economic development. Umdoni Local MunicipalityislocatedalongtheN2andformspartoftheSouth Coast Ribbon Development
• TheenvironmentalassetsofUmdoniareclearlythemainattraction of the area and provide a strong comparative advantage. These assets include the beaches and sea whichproviderecreationalactivitiessuchassurfing,rockfishing,deep-seafishing,tidalpools0andscubadiving.
• Carvelo indicates that the mining, manufacturing and business services sectors have a comparative advantage in their respective sectors. This indicates that these sectors are out performing their respective sectors at district level and play amajor role in the developmentand growth of the local and district economies.
TOURISM Tourism is not an economic sector on its own, but forms part ofothersectors,especiallythetrade,transportandfinancesectors. However, due to its importance as an income and employmentgenerator,itisbelievedthatthissectorshouldbediscussedseparatelyfromtheothersectors.
Tourism includes travel foravarietyof reasons,amongstothers leisure and recreation, business, education, health and healing, religious pilgrimages, sport, visiting friends and relatives, meetings and conferences.
Thetourismsectorisincreasinglybeingrecognisedasanindustry which has the economic potential to contributeto the reduction of poverty in developing countries andinremoteruralareas,particularlyasaresultof its labourintensivenature,aswellasthefactthatmanyofthenaturaland heritage attractions are located in these rural areas, giving them a comparative advantage. There are a number ofreasonswhytourismisespeciallysuitableforeconomicdevelopment in the least developed countries, and byextensionruralareas,andinclude:• Tourism is consumed at the point of production, which
means that the tourist has to go to the destination, opening up opportunities for local businesses and ensuring local benefits
• Tourismisamorediversifiedindustrythanmanyothers,allowing linkages with and support for other economic activities
• Tourism is labour intensive and supports a wide range of skills
• It creates opportunities for small and micro entrepreneurs • Apart from thematerial benefits, tourismalso provides
the poor with cultural pride, creating greater awareness of the natural environment and its economic value
• The infrastructure required by tourism canalso benefitpoor communities.
Varioustourismactivitiesinclude:• Coastal Hotels • Caravan and Camping Parks/resorts (including water
slides, large tidal pool, excellent surf, mini golf) • Bed and Breakfasts • Guest Houses • Tour Operators • Self-Catering establishments •HolidayapartmentandCottagelets
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•TourismEvents(ScottburghSpringFestivalandSani2Cmountain bike race)
• Restaurants •CoastalEconomy•Fishing and Diving charters (rock fishing, deep seafishingcharters,scubadiving)
• Beach amenities
Current tourism products and services in Umdoni offer a variety of activities right throughout the year, although
statistics from the KZN Tourism Master Plan had indicated that international tourists visit the province with high peaks duringSouthAfricansummer’s,whereas local touristhadpreferredtovisittheSouthCoastduringtheJuneandJulywinter months. Therefore, there are still various areas of potential that can be developed to further develop tourist attractions surrounding the natural features that can be exploited to further create potential growth, and increased visitorsthroughouttheyear.
Umdoni Tourism Attractions
Selbourne Golf Course
Blue Marlin Hotel
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A) SMME AND CO-OPERATIVES SUPPORTUmdoni Municipality, in co-operation with ProvincialGovernment,theDistrictMunicipalityallhaveanimportantrole to play in the successful implementation of localeconomicdevelopmentinitiatives.PromotingSMME’sformspart of the principles for LED development. It is important to involve and uplift the SMME sector through enhancing thecapacityoflocalentrepreneursbyestablishingsupportmeasures and incentives to promote participation. This suggests that appropriate technology transfer needsto placed in an environment that is conducive for the successful establishment of SMMEs.• Every financial year, the municipality is mandated to
ensure that the support is given to SMMEs and Co-operatives within in order to promote growth of SMMEs and Co-operative within their business sector. The aim of the program is to promote co-operatives, youth,women and people with disabilities in enterprise based localeconomicdevelopment,andalso improveviabilityandcompetitivenessofUmdoniMunicipalitythroughtheenterprise–basedeconomy(SMMEs&Co–operatives)
• TheUmdoniMunicipalityprovidedsupportto18SMMEsandCo-operativesinthe2017/2018financialyear.
B) SMME BREAKFAST- 2018• UmdoniMunicipalitycreatedaplatformfornetworkingasnetworkinginabusinessenvironmentisveryimperativefor the small businesses to grow. The session allowed Small Medium and Micro Enterprises to mingle with big and sustainable businesses.
• The Umdoni Business Breakfast was held on the 17th of May2018where36SMMEswerepartof thebusinessmeeting. The SMME breakfast also aimed exposing small businesses to various government funding models and how to access funds to better develop their businesses and operate at a larger scale and be sustainable.
C) SMME & CO-OPERATIVE TRAININGS• Umdoni Local Municipality working together with the
District have succeeded in ensuring that Co-operative andSMMEsreceiverelevantandnecessarytrainingtobetter equip them and develop their skills in running their businesses.
• Forthefinancialyearof2017/2018DurbanUniversityofTechnologyconductedatrainingwherebusinessesweretrained in starting, running and managing a sustainable
business.Thetrainingtookplaceon24November2017where13SMME’sandco-operativesbenefitedfromthetraining.
D) BUSINESS RETENTION & EXPANSION PROGRAM• The Department of Trade & Investment KwaZulu-Natal working together with Umdoni Local Municipality tocreate a strong working partnership with businesses aiming in helping them to survive and grow, whilst also stimulating local economic development and create employment opportunities by retaining and expandingexisting businesses.
• The Business and Expansion Program Launch was held atUmzintoDiningHallon29September2017withlocalbusinesses.
E) SMME & CO-OPERATIVE DATABASE• The Local Economic Development Unit is mandated to
ensure that all SMMEs and Co-operative within Umdoni municipalityaredeveloped,upliftedinanyformaspertheneeds of each SMME or Co-operative. Working with other sectorDepartmentsisveryimperativeinthedevelopmentand updating of a database for all businesses within Umdoni according to their sectors of operations to better planonprograms thatwill benefitbusinessesandalsoexposethemaccordinglytobusinessopportunitieswithinUmdoni and surrounding areas.
• The SMME and Co-operatives Database was developed 2017/2018 and will be reviewed and updated eachfinancialyear.
F) FOOD SECURITYUmdoniMunicipality has theAgriculturalTractorwhich isused to support and assist Agricultural Co-operatives and communal gardens which are actively involved in cropproduction.ThetractorprogrammepromotesfoodsecurityandincreaseproductivityforAgriculturalGroups.
The tractor provides assistance to registered and non-registered co-operatives and SMMEs at Umdoni. It also providestractorservicestoall19wardsin2017/2018.Wehaveassisted28communalgardens.
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G) INFORMAL MICRO EMERGING ENTERPRIZE DEVELOPMENY PROGRAMME The IMEDP provides qualifying businesses with basicbusinessmanagementtrainingfollowedbya100percentgrant for the acquisition of basic equipment and tools.
The Programme was previously implemented by theDepartment of Small Business Development, and is now deliveredthroughSEDA’Snetworkof54branchesacrossthe nine provinces. 30 Informal Traders under UmdoniMunicipality were supported with business equipment inthe2017/2018financialyear.
H) EXPANDED PUBLIC WORKS PROGRAMME (EPWP) The Extended Public Works Programme (EPWP) is one ofmany programmes offered by government to alleviatepoverty and provide income relief through short-termto medium term work opportunities for the poor and unemployed.TheProgrammeiscoordinatedbyDepartmentof Public Works in 2017/2018 FY Umdoni receivedan amount of R1 000 000 for the EPWP Programme that created over 360 employment opportunities for thecommunityofUmdoni.
COMPONENT D: COMMUNITY SERVICES 3.11 LIBRARIES; COMMUNITY FACILITIES
Beaches Libraries Community Facilities
Parks & Gardens
*Fire & Disaster Management
*Traffic & Policing
COMMUNITY SERVICES
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LIBRARY STATISTICS Umdoni Municipality has 8 operational public librariesand the Vulamehlo library is a new addition which isnot operational as yet. The Scottburgh, Ifafa, Sezela,Pennington and Park Rynie libraries are situated alongthecoastandtheMalangeni,Shayamoya,VulamehloandUmzintoaresituatedfurtherinland.Ourpubliclibrariesaremore than justbooksandbanksof computers.Theyareplaces where individuals gather to explore, interact, and imagine. Our Libraries add value to our communities and serveasculturalcentersforourdiversepatrons.Theybuildcitizens, they educate individuals and communities andtheyareessentialcomponentsofourcommunity.Umdonilibraries provide resources and services in a variety ofmedia to meet the needs of individuals and groups for education, information and personal development including recreation and Leisure.
The librariansattend the library conferenceannually andthey learn about current events, trends, and technology,participate in continuing education and to build networks. The knowledge acquired at conferences is necessaryfor professional development. Conferences bring professionals of like minds together to share and discuss ideas. Conference attendance helps to cultivate research ideas through conference papers, presentations, and question and answer sessions. Conference attendance is partofprofessionalcapacitybuilding
The librarians also attended 4 Interest Group Forum(IGF) in 2017/2018. Thesemeetings serve as a trainingplatform for public Librarians and are held at different public libraries. Librarians are given training, guidance and support in customer care and the general management of libraries are discussed. Librarians share experiences, problems and solutions which could help them in managing amoreefficient library.Alsonewproceduresandpoliciesimplemented by KZNPLIS are communicated to theLibrarians at these meetings
AtthefirstIGFheldinFebruary2018,itwasindicatedthatlibraries should promote the following themes during the year:• FirstquarterTheme-Healthylivingstyle:(AprilMay,June2018)
• Second quarter theme -Revisiting the foundations of NelsonMandela:(July,August,September)
• Third quarterTheme-Celebrating your heritage throughliterature:(October,November,andDecember)
• Fourthquarterinconjunctionwithlibraryweek-Readforabrighterfuture:(January,February,andMarch)
Mzansi onlineMzansionlineisaprojectthatisfundedbyBillandMelindaGates foundationand is hostedby thenational library ofSouth Africa and the Department of Arts and Culture This project enables selected libraries to provide free internet access to information; introduction and incorporation ofnew technologies in existing and new services; traininganddevelopmentoflibraryend–usersandstaffbasedonidentified training needs.TheScottburgh,Malangeni andUmzintolibrarieswereselectedtobenefitfromthisproject.The libraries will receive computers, printers, tablets and e-Readers, games, among other equipment. The Malangeni librarywillalsoreceiveaminilibraryfortheblind.Stafffromthese libraries have attended training sessions in Hluhluwe andPietermaritzburg.
Book ExchangesEach library attends 4 book exchanges at the Pinetowndepot and one book selection at the Pietermaritzburgreference libraryayear.TheLibrariansarealsogivenanopportunitytogivetheirinputinthebookselectionprocess.Theyareabletorecommendwhichbooksthedepotshouldbuy for the libraries. The Librarians also attend regularworkshops, and training programs with regards to the Slims systemandthepublicaccesscomputers.
MeetingsMeetings with the librarians, presents a challenge, as not all librarians are able to attend due to staff shortages. Messages are communicated through mail, emails and WhatsAppgroupnamedthe“TheLibrarians“bytheLibrarycoordinator so that libraries that do not attend meeting are updated through this media platform. Outreach programs are planned and executed with other available libraries. The librarians keep record of their admin work in the following
files:• Lost and paid items• Defaulters• Membership• Asset registers• Invoices
T H E J E W E L O F T H E S O U T H C O A S T79
• Financials• Monthlyandquarterlyreports• OutreachProjects,programsandlibraryactivities
ThegeneralappearanceofallUmdonilibrariesistheyardandcarparkofthelibrariesbecausetheyareneatandtidy.The grass is cut regularly and the branches of the treesare trimmed. The Librarians contact the manager of Parks and Gardens when cutting of the grass is neglected. The atmosphere inside of the libraries is clean and welcoming.
Alllibrarieshavepermanentortemporarygeneralworkers.Temporarycleanersarenotalwaysimmediatelyappointedwhen the contract of the current workers expire. This presents a challenge as these are public libraries and requirecleaningonadailybasis,especiallythetoilets.
The greatest challenge experienced by the libraries isstaffshortages.Manystaffhaveresigned,retiredandhavepassedonandvacantpostshavestillnotbeenfilled.FiveoftheUmdonilibrariesworkwithonlytwostaffmembers.This creates challenges when indoor activities, programs and outreach are done and when staff is on leave or sick. With the addition of the public access internet services the libraries are now busier than before. The appointment of more staff, has been addressed with the Human Resources department.
ItisrequiredbylibraryServicesthatregularstocktakesbedone as librarymaterial is now considered small assets.Onlya5%lossperlibraryisallowed,overandabovethat,themunicipalitywillhavetobearthecostsoftheloss.Alllibraries have had thier stock take done and those who havereceivedtheirresultsarebelowthe5%loss.
Pest control must be done once a year for each library,whichisarequirementbylibraryservices.TheScottburgh,Sezela and Ifafa libraries have been sprayed for pestcontrol,andnotalllibrariescanbesprayedinonefinancialyearduetobudgetconstraints.
Maintenance of library buildings is on-going and minormaintenance is attended to as they occur. Assistanceis provided by library services formajor renovations andmaintenance depending on the nature of the problem. Leakingroofsaregivenpriority.LibraryserviceshavedonemajorrenovationsattheIfafalibrary.
They have also erected a boundary fence at this library.TheSezelalibraryisintheprocessoffixingtheirroofanderectingaboundaryfence.TheParkRynielibraryhashad
all their old furniture replaced with new ones.
Each library is required to submit a monthly, quarterlyandannual report to theirsupervisoraswellas to libraryservices. Other reports such as lost and paid, defaulters, etc. are submitted when requested or when necessary.Quarterly report on expenditure of the grant funding issubmitted to library services every quarter. A close outreport and business plan is submitted after the roll-over of theUmdonifinancialyeartolibraryservices.Anyunspentmonies of the grant funding must be requested in writing to libraryServicesby25Julyofeachfinancialyear.
All libraries provide free internet and e-book services to the public. The provision of free internet access to the public was a long awaited service, which members of the public are taking full advantage of. This is the most used service inthelibrariesandoftenthelibrariesfinditdifficulttocopewiththeinfluxofmemberstothisservice.
A. SCOTTBURGH LIBRARY:Inthefirsthalfof2017from26Juneto4August,ScottburghLibraryhosted two library sciencestudents fromDUT forexperientiallearning.ThelibraryalsohostedthreestudentsfromSITAfromJulytoOctober2017.
TrainingfortheMzansiproject,aninitiativeoftheBillGatesFoundation, has been on going, with staff attending week longcoursesinHluhluweandPietermaritzburg.InJanuary2018 the library received 10 computers from theMzansiproject and one laptop. However, the computers were recalledbyKZNPLSbarelyonemonthlater.Itappearstheywere the incorrect make.
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Outreaches and activitiesOnMandelaDay library staff arranged to feed homelessandunder-privilegedpeopleinfrontofthelibrary.Atleast150 people were feed.
In November 2017 a talk was given by Barry James-supportedbyhiswifeDanielle–co-author -onhisbookcalled “Guide to the properties and uses of Southern African wood.”Approximately40peopleattended.
On14March2018,theLibrarianvisitedKwaHluzingqondoHigh School in Amahlongwa for the launch of a school newsletter.
LibraryWeekwasfrom19–24March2018.OnThursday22 March, 10 children from Little Rexes Pre-School inUmkomaasvisitedthelibrary.Theydidactionsongs,heardastory,coloredinpicturesanddidtheirowndrawings.Theywereshownaroundthelibraryandwereencouragedtojoinalibraryintheirarea.Eachchildreceivedapacketcontainingballoons, a sun peak, a pen and ruler set,bookmark and packet of chips.
18April2018,twentypreschoolersfromUmdoniChristianAcademyvisitedthelibrary.Staffreadthem3stories,theydid coloring in, sang songs and each received a librarypacket containing book marks,keyrings, and a ruler set(itemsprovidedbyProvincialLibraryServices.)
8May2018 theLibrarianattendedaspecialWorldBookDayassemblyatStFrancisSchoolinParkRynieandgavea speech.
On17May2018thelibrarianvisitedPenningtonLibraryandreadastorytothePenningtonPre-PrimarySchoolchildren.PenningtonlibrarystaffcontinuedwithaProgrammeforthechildren.
GeneralSouth Coast Regional Library staff visited the library inDecember and June. The purpose of these visits is tomonitorthelibrary’sfunctioningandgiveadvice.
On Thursday 8 March 2018 staff from four librariesattendedDisastermanagementworkshopatEstuaryHotel,Port Edward – arranged byKZNLibrary and InformationServices.
This year at least 3000older and redundant bookshavebeen weeded from the library. Older shelves have beenmovedoutandpartsofthelibraryhavebeenre-arranged.
B.UMZINTO LIBRARYMandela daySchoolreopenedonthe18July2017soanyactivitiesthatwere planned had to be done the week before. For Mandela Daychildrencoloredpicturesandwedisplayedtheminthelibrary foyer. A lovelydisplayofbooksandpicturesweremade in the library.Thechildrenalsomadebadges frompaper doilies and a color picture of Nelson Mandela, which theyproudlyworetoschoolonMandelaDay.
“Africa! Ignite is a rural development agency that worksacrossKwaZulu-Natal.They focusonwomen, youthandenterprisedevelopment.”
“Africa! Ignite believes that stories are powerful and significant. They see value in giving people, particularlyindividuals and groups from rural and marginalizedcommunities whose powerful stories are so often unheard of,opportunitiestosharetheirstorieswiththeworld.”
AfricaIgnitevisitedtheUmzintolibraryfromthe6/12/2017untilthe12/12/2017.
Storytelling, beading, outdoor games, board games anddancing were done with the children. The turnout was not as good as expected, due to the unfavourable weather conditions.
Cyber cafe Youtharekeptbusywithgames in thecomputer room inthecybercafethatwasestablished.
T H E J E W E L O F T H E S O U T H C O A S T81
Christmas program.
The local children colored pictures for Christmas and decoratedthelibrary.ThelibraryhostedaChristmasplay..
The play – Audience
World read aloud day (1 February 2018)
OnWorldReadAlouddaywhichwason the1February2018Ihadavolunteerassistwiththestorytelling.Childrenwereaskedquestionstoseeif theyunderstoodthestory.Children also made the badges
Library Week (third week in March)
Children read stories to library staff, they did coloring, ashortEasterplaywasperformedbythechildren.
Spectators
Reading and Coloring at the Mandela Day programme that children of Umdoni Municipality participated in commemoration of Madiba.
C.PENNINGTON LIBRARYOn the first week of July 2018, Pennington library haditswinter run at Kelso crèche and also at the Pennington clinic.Hats, beanies, scarfs and gloves were made and donatedusingpatterns from thebooksat the library.Kidsthatvisited the clinic were also given winter clothing such as beanies and blankets.
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ThePenningtonpre-primaryschoolvisitedthelibraryonthe14thMay2018.
TheBusyBeeButterflyclassesofPenningtonPre-primaryhadanoutingtothePenningtonlibrary.Theschoolthemefortheweekwas‘Booksandcareofbooks“.Thekidsandteachersweretreatedtoaspecialstorytellingsession.Thekidswereexcitedtoreceivegoodiebagsfromthelibrary.
D. PARK RYNIE LIBRARYTheParkRynie library is a small neat little library. Eventhough it is small it is a busy library with most of thechildrencoming from the St Frances School. The libraryisoftenusedbystudentnursesandtertiarystudentswhousethelibrarytostudy.Thegeneralpublicusetheinternetservicesextensively.Recently the librarysufferedahugesetback regarding the internet services due to libraryservices not procuring a service provider for the public access computers as soon as their last contract expired. The library established reconnection in August 2018 forinternet services.
InNovember2017thechildrenforStFranceswasgivenatourofthelibrary.Thechildrenwereorientatedontherulesofthelibrary,howtotakeofbooksandhowtobecomeamember. The librarian read stories to the kids.
EveryWednesdayafternoonisstorytellingtime.Kidsgeta short lesson on different aspects of reading. The kids are alsogivenachancetoreadtotherestofthegroup.Theyare given different promotional material which makes them veryhappy.
T H E J E W E L O F T H E S O U T H C O A S T83
E. SHAYAMOYA LIBRARYOn 20 September 2017, Shayamoya library hostedapproximately30youthandseniorcitizens.Thememberswore traditional clothing. The aim was to bring back the Zulu culture. One of the seniors told old traditional stories ofEzakwazulu.TheyalsodancedandsangoldZulusongs.Thelibrariangavethemtalksonabuse.Theywereadvisedonhowtoseekhelpiftheyarevictimsofabuseoriftheyknow someone who is a victim. Membership cards were giventothosewhoarenewmembersofthelibrary.Theywereencouragedtousethemanyservicesofthelibrary.
Libraryweekwasfrom19th–24thMarch2018.Thelocalschools different gradesat a time visited the library overa3-dayperiod.TheywereencouragedbytheLibrariantoread a lot of books and develop their culture of reading. Theywerealsotoldabouttheimportanceandbenefitsofusingthelibrary.Thereweremanyindooractivitiessuchasgames and questions and answer sessions.
F. SEZELA LIBRARYTheSezelaLibraryalthoughmediumsizeandhaslimitedopeninghourstothepublicisquiteabusylibrary.Amongthemanyservicesofferedbythelibrarytheinternetservicefor the public is most used service. The library tries toprovide effect services but often faces challenges due to staff shortages. Due to the staff shortage outreach projects and libraryactivitieswerevery limited.TheSezela libraryhas two staff members of which one staff member is often away from the libraryasshe isassistingwithdutiesofaChiefLibrarian.Acontractcleanerisappointedfor3monthsand often there are long gaps when the contract expires and a new cleaner is appointed.
ThelibraryhasamajorproblemwithLeakingroof.Whetherit is raining or not the roof leaks. A service provider was appointedby library services to sort out the leaks.Ventswere put in but the roof still leaks.
Libraryserviceshavealsoappointedaserviceprovidertoerectaboundary fence for the library.Thereweredelayswith thecompletionof theproject timeouslyduetopublicunrest. The Municipality has paid off the contractor formaterialandworkthathasalreadybeendonetherestofthefencingwasdonebythemunicipalinternalstaff.Belowaresomeoftheoutreachprogramsanddisplaysdonebythelibrary.
Mandela Day- distribution of clothing
Umdoni Librarians held a soup kitchen at the Scottburgh libraryandfedthehomelesspeople.Abannerwasmadeand the people were encouraged to place their hand print on it. Pictures were taken by “The Rising Sun” and thisarticle appeared in the local newspaper.
In honour of Nelson Mandela, the staff of the Sezelacollected clothes and distributed to under privileged people in theMalangeni community. (18July 2017) The librarianspoketo thepeopleonhowto joina library.Membershipcards were distributed.
The librarianpromotedtheSezela libraryata fundraisingforcancer.ThelibrarianwasgivenanopportunitytoinformthepublicontheresourcesoftheSezelalibrary
Heritage Day -photo shoot fun day
Members were encouraged to wear their traditional clothing attheSezelalibrary.
Christmas play The Sezela and Pennington joined theUmzintolibraryfortheChristmasplay.
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February 2018
ThePenningtonprimaryschoolwas invited to theSezelalibrarywherealessononhowtodoresearchontheinternetwasgivenbytheLibrarian.
June2018VisitedtheEmmanuelchurchinSezela–holidaybible school. The librarian gave a talk to the children of the holidaybibleschoolon“Knowyourlibrary“
G. IFAFA LIBRARYAugust2017-TheDepartmentofArtsandculturehadasitemeetingregardingtherenovationsattheIfafalibrary
September 2017-The library started a vegetable gardenasacommunityprojectatthelibrary.Membersusedbooksfrom the library and read about how to grow vegetablegardens. The department of agriculture was contacted to sponsorseedsandequipment.Membersofthelibraryandthecommunitycleanedtheareaatthebackofthelibraryand used that as a vegetable patch. Spinach, onions, beetroot and butternut were planted.
in January 2018 the Librarian prepped the library for theopening of schools and also made book request available forlastoftheholidaymakers.
The building contractors started the renovations of the library inFebruary2018.Theypainted thewalls, replacedthe wooden doors and window frames with aluminium frames.Theyalsorepaired theroof leaksandput innewcarpets, air conditioners and blinds.
There are challenges when it comes to attending meetings, conducting book exchanges, book selections, going on leave etc., as there is a shortage of staff.
Stocktakingwasdone inMay2018andtheresultswerepositiveasonlytwobookswereunaccountedfor.
The library has challenges with internet reception dueto poor signal coverage in the area. The department of education hosted byMr Tholono had a workshop and abookdisplayonNelsonMandelaatSugarBeachResort.Thelibraryassistedwithbooksandpostersthedisplay.
H. MALANGENI LIBRARYThe Malangeni library consists of a librarian, a libraryassistant,acyber-cadetandageneralworker.Thelibraryservesallmembersofthecommunity.It issituatedatthecentreoftheMalangeniareawithtwoprimaryschools,two
secondaryschool’shighschoolsand12-daycarecentres.The libraryhasamini library for theblind, toy libraryandwasalsoselectedforbenefitfromtheMzansionlineproject.
Mini library for the blind service was offered by Mzansilibraries online through the department of arts and culture.With the aid of the local councillor, the co-ordinator from Mzansi libraries online for the blind the Librarian visitedandenrolled suitable members from the community forthis service. Material and equipment such as Victor reader wassupplied to themembers and the library.Training onhow to use the equipment and how to provide assistance fortheblindandorvisually impairedmemberswasgivento librarians.
Toy Library
Toylibrariesaregiventolibrariesmainlysothatchildrenthatcannotaffordtoyscanvisittheirlocallibrarytoplay.Thesetoy libraries have many benefits as they boost physicaland cognitive development while also teaching children valuable skills such as communication and cooperation. Regardlessoftheirsizeandstructure,toylibrariesarealldevoted to helping families and carers provide a varied and stimulating environment for their children. Play providesthe foundation for some essential skills, such as reading, writing and numeracy. Playing also helps children feelsecureandconfident
Displays
Displayssuchas InternationalMotherTongueday,Worldreadaloudday,Librariansday,andLibraryweekwasdoneattheMalangenilibrary.
The local primary schools took part in the world readaloud day.Thiswas a huge success as children had anopportunitytodisplaytheirreadingskillstotheirpeers’.Thelibrarydistributedpromotionalmaterial to theparticipatingchildren.
Internet café
The Malangeni has 14 computers, a laptop, screen andprojector, a scanner, a black and white printer and a colour printer.Theinternetcaféoffersthefollowingservices:freeinternet access, both colour and black and white printing, scanning and computer classes.
Computer classes: Computer classes are done everyweekday from11hoo to12h00.Membersare taughtbasic
T H E J E W E L O F T H E S O U T H C O A S T85
The low membership statistics is due to members not having proper postal addresses. It is difficult to send memberscorrespondences such as overdue letters, reminders, reply’sandgeneralcommunicationonupdatesandnotices.
There is a challengeofStaff shortagesand late fillingofvacant positions. There is a need for the training of staff on costomer care in order to improve customer relations with the communities that we service. The table below indicates librarydataanditisevidentthatScottburghLibraryhasthehighest membership and activities
computer skills which include PC fundamentals, MS Word, Internet and emails.
ThecybercadetalsoassistsotherlibrarieswithITsupportsuch as the Sezela, Shayamoya, Pennington and Ifafalibrariesastheynothaveacyber.
Activities Room
The activities room is used by Department of SocialDevelopment, Department of agriculture, Department of Land Affairs, local co-operative organisations, Umdoni councillors and the general public. They are usedextensively for activities, meetings and training. Part oftheroomisusedasatoylibrary.
LIBRARY MEMBERSHIP PRINT STATISTICSCDS,DVDS,VIDEOS
NON PRINT STATISTICS
2016/ 2017 2017/2018 2016/2017 2017/2018 2016/2017 2017/2018
ScottburghAdult:4352Youth:564Juvenile:828TOTAL:5744
Adult:4288Youth:582Juvenile:861TOTAL:6238
36989 35508 738 430
UmzintoAdult:2450Youth:618Juve-nile:924TOTAL:3992
Adult:2405Youth:581Juvenile:894TOTAL:3880
14200 10731 1524 1383
PenningtonAdult:1762Youth:190Juvenile:319TOTAL:2271
Adult:1830Youth:179Juvenile:323TOTAL:2332
19979 19154 1160 1401
ParkRynieAdult:139Youth:54Juve-nile:100TOTAL:293
Adult:168Youth:71Juvenile:124TOTAL:263
2948 2122 84 91
ShayamoyaAdult:887Youth:314Juvenile:514TOTAL:1715
Adult:159Youth:93Juvenile:135TOTAL:387
4333 3027 59 52
SezelaAdult:246Youth:48Juvenile:213TOTAL:507
Adult:276Youth:51Juvenile:241TOTAL:568
8683 9707 429 612
Ifafa BeachAdult:151Youth:9Juvenile:17TOTAL:177
Adult:153Youth:9Juvenile:17TOTAL:179
3921 2701 28 5
MalangeniAdult:1118Youth:672Juve-nile:550TOTAL:2340
Adult:1271Youth:820Juvenile:695TOTAL:2785
2875 4811 1222 1008
Table 13.16: Library Membership Status
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PARKS AND GARDENS Background
TheUmdoniMunicipalitycoversanareaofapproximately270squarekilometresandformspartof theMaputaland-Pondoland-Albany Region, which is internationallyrecognized area of conservation significance and abiodiversity hotspot. The UmdoniMunicipality also formspartofthesecondrichestfloristicregioninSouthernAfricaandcontainsarguablyoneof thebestcoastalgrasslandsin South Africa, some of which have more Red Data or Protectedspeciesperhectarethananyothersuchbiomeinthecountry.
VERGE MAINTENANCEFor the period under review verge maintenance was providedbytheMunicipalityinthefollowingareas:1. Pennington2. BazelyandSezela3. Mtwalume4. IfafaBeachandElysium5. Ifafa Glebe6. ShayamoyaandEsperanza7. Roseville8. AsokaHeightstoHazelwood9. Gandhinagar to Riverside Park10. ParkRynieSouth11. FreelandPark,ScottburghSouthtoParkRynie
There are contractors appointed that are responsible ensuringthatthevergeiskeptneat, tidyandpublicopenspaces maintained, Tree trimming, maintenance of paths and access ways, clearing of rivers and streams, Alieneradication, maintenance of beaches and campsites and planting of indigenous trees.
The parks and gardens section has experienced challenges of dumping on the verge by publicmembers. The vergegrowsveryfastduringtherainyseasons(OctobertoMarch)andthereisachallengeofshortageofvehiclestoefficientlydeliver the service.
BUILDING AND MAINTENANCE The Building and maintenance Department provides service forgeneralmaintenancetoallcouncilownedproperty’s.
Building maintenance provides a service (attends to burst water pipes, unblocking of sewer lines and general maintenance to all council owned properties also including town halls, taxi ranks and beaches) in the following areas fortheyearunderreview:1. Pennington2. BazelyandSezela3. Mtwalume4. IfafaBeachandElysium5. Umzintoriversidepark6. Shayamoya7. Scottburgh8. Umzinto9. Gandhinagar to Riverside10. ParkRynie
T H E J E W E L O F T H E S O U T H C O A S T87
Community Facilities UmdoniMunicipalityhasthefollowinghallsandthefacilitiesinclude:
Table 3.17: List of Community Facilities & Services
List Of Halls Electricity Water Ablution Security Fencing
Community Halls
Amahlongwa Hall Yes Yes Yes Yes Yes
Amandawe Hall Yes Yes Yes Yes Yes
Mqiniseni Hall No Yes Yes No Yes
Mahlathini Hall Yes Yes Yes No Yes
Malangeni Hall Yes Yes Yes Yes Yes
Shayamoya Hall Yes Yes Yes Yes Yes
Dududu Hall Yes Yes Yes Yes Yes
Njunundu Hall No No Yes No Yes
Umzinto Dinning Hall Yes Yes Yes Yes Yes
Gandhinagar Comm Centre Yes Yes Yes Yes YesKhakhame Hall No No No No No
Phondweni Hall No No Yes No Yes
Two-Stick Hall No No No No No
Ubuhlebezwe Hall Yes Yes Yes No Yes
Mzimlilo Hall No No Yes No Yes
Shingwane Hall No No
Dumisa Hall Yes Yes Yes No Yes
Kenterton Hall Yes Yes Yes Yes Yes
Dumayo Hall Yes Yes Yes Yes Yes
Kwa Cele Community Hall Yes Yes Yes Yes Yes
Emandleni Hall No Yes Yes No Yes
Isenqawe Hall Yes Yes Yes No Yes
Mistake Farm Hall Yes Yes Yes Yes Yes
Bhudubhudu Hall No No No No No
Town Halls
Umzinto Hall Yes Yes Yes Yes Yes
Scottburgh Town Hall Yes Yes Yes Yes Yes
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Below is a list of the number of Income hires for the FY 2017/2018:
Table 3.18: Community Hall Hire Statistics 2017/2018
Number Name of Hall Ward Number of Income Hires 1 Scottburgh Town Hall 15 522 UmzintoTownHallDiningHall 13 553 UmzintoDiningHall 13 74 Gandhinagar Hall 12 355 Malangeni Hall 9 106 Amandawe Hall 14 287 Amahlongwa Hall 18 268 ShayamoyaHall 11 79 Kwa-Cele Hall 19 1910 Bhewula Hall 011 Mqinisela Hall 1 012 Mahlabathini Hall 19 013 Mahlathini Hall 19 014 Dumisa Hall 5 415 Masakhane Hall 5 016 Bhudubhudu Hall 1 017 DumayoHall 1 318 Vulamehlo Hall 19 719 Isinqawe Hall 4 020 Mtshingwana Hall 1 021 Kenterton Hall 4 222 Mistake Farm Hall 6 023 Emandleni Hall 4 024 UbuhlebezweHall 2 025 Khakhame Hall 1 026 MzimliloHall 1 027 Two Stick Hall 4 128 Phondweni Hall 2 129 Njunundu Hall 19 030 MayfieldHall 5 231 Nkampula Hall 0
3.12 CEMETERIES & CREMATORIUMS Statisticsforthefinancialyear2017/2018wererecordedasfollows:
Table 3.19: Cemetery Statistics 2017/2018
Number of Burials 45
Cemeteries Number of Grave Sites AvailableScottburgh Nil Park Rynie Nil Shayamoya Nil
T H E J E W E L O F T H E S O U T H C O A S T89
3.13 CHILD CARE: AGED CARE: SOCIAL PROGRAMMES Umdoni special programmes, Ugu District municipalityand Department of Social Development coordinated the sanitary dignity campaignprogramme.HluzingqondoandMalangeniSecondarySchoolbenefitedfromtheprogramme200 femalestudentsper schoolwere identifiedasneedyand will be getting sanitary towels from Department ofSocialDevelopmentforaperiodof1year
During the Local Reed Dance held in Malangeni in August 2017UmdoniMunicipalitydistributed20boxesofsanitarytowelswhereover100youngwomenwerepresent.
AspartoftheirChildcareprogrammesUmdoniMunicipalitydistributes uniforms to disadvantages children in schools, these beneficiaries are identified through the OperationSukuma Sakhe War Rooms, Ward Councillors and school principals.In2017/2018financialyearUmdoniMunicipalitydressed272scholarswithschooluniform.
World Aids Day Commemoration Umdoni Local Aids Council celebrated World Aids dayattended by the Deputy Mayor, Councillors, GovernmentDepartments, Community Care Givers, Faith BasedOrganizationsandcommunityrepresentatives.
FocusoftheWorldAIDSDaycommemorationfor2017-18wason:- Commemoration of the Departed - Fighting the Stigma - Support of PLWHA Sectors- Provision of support to Orphans and Vulnerable children
– OVC
Special Council Functions Prayerday for2017Matriculateshostedby theMayorofUmdoni and Youth Office was successfully held on the10th ofOctober 2018 in Umzinto TownHall attended bythePreachers,Teachersand2017Matriculates.Preachersfrom several cathedrals motivated leaners preparing them for their future endeavours.
The Deputy Mayor is assisted in lighting the Candle as a symbol to commemorate the departed
The Mayor of Umdoni Municipality and the Preachers of various Cathedrals
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COMPONENT E: ENVIRONMENTAL PROTECTION 3.14 POLLUTION CONTROL
In order to control pollution which enters the natural environment the municipality put in measures to minimize the volume of pollution that enters the natural environment.
Litter pollution is ongoing throughout the municipality. the municipality has a Waste Section that attends to litter pollution and has placed refuse receptacles in strategic points within the municipality to curb the flow of waste into environmental sensitive areas.
The municipality also monitors council owned areas where illegal dumping occurs, the municipality cleans up the dumping and places no dumping signage to discourage perpetrators from dumping. The Municipality has a metal container for the storage of used motor vehicle oil. The used motor vehicle oil is then collected by the Rose foundation and transported to a facility where the oil is safely disposed. The municipality receives a certificate upon collection of the used motor vehicle oil.
3.15 BIO-DIVERSITY AND LANDSCAPEBIODIVERSITY AND LANDSCAPEIn the Umdoni Municipality there are different types of vegetation that is found in the area which are KwaZulu-Natal Coastal Belt, Northern Coastal Forest, Subtropical Coastal Lagoons and Subtropical Seashore Vegetation. A large percentage of the municipality has been transformed and a small percentage remains natural.
In the 2017/2018 financial year the municipality implemented the tree policy which had been adopted in the previous financial year. The municipality granted permission for applications made by residents requesting for indigenous trees to be cut/pruned and also issued contravention notices in cases where the policy was not followed. The purpose of the tree policy is to guide indigenous tree pruning, removal and replacement within the Umdoni Municipal Area with the following objectives: • To promote sustainable development and ensure that the
natural character of the area is retained.• To protect and preserve indigenous and specially
protected trees as declared in the National Forestry Act.• To eradicate alien invasive vegetation as specified in the
Conservation Agricultural Resources Act; an .
• To rehabilitate and revegetate the Umdoni Municipal Area in such a manner as to promote a healthy and aesthetically appealing lifestyle.
During the 2017/2018 financial year the Umdoni Municipality’s Environmental and Waste Management Section visited schools where awareness campaigns in Environmental and Waste Management was conducted. The municipality then distributed to these school’s refuse receptacles and gave the learners a talk on environmental and waste management. The purpose of the awareness campaign was to promote environmental sustainability and better waste management practices.
In the 2017/2018 financial year the Umdoni Municipality Environmental Manager was nominated as a member by the Department of Cooperative Governance and Traditional Affairs to serve on the Climate Change and Energy Efficiency Provincial Norms and Standards Committee terms of Section 139(1) of the Kwa-Zulu Planning and Development Act No.6 of 2008. (KZNPDA)
In addition, specific functions of the Environmental Management Section also include:• Review all Building and Town Planning applications.• Review all Basic Assessments, Environmental
Management Plans and Environmental Impact Assessments.
• Control of vegetation on vacant properties with overgrown vegetation.
• Environmental awareness education. • Development and implementation of environmental and
greening indicatives. • Promote the rehabilitation of degraded areas and removal
of alien species.• Enforcement and monitoring of environmental crimes and
related non-compliances, including dumping, pollution, and deforestation.
• Promote a culture of sustainable and equitable use of resources through the implementation of the policies
T H E J E W E L O F T H E S O U T H C O A S T91
COASTALThe municipality conducts water quality audits at the Mpambanyoni River to monitor the quality of water which flows into the Scottburgh beach. These water audits quality are conducted to ensure the quality of water at the beaches is safe for the public to use.
The Ugu District municipality also conducts water quality audits at their sewage works as there are incidents where raw sewage enters natural water courses which results contamination and growth of alien invasive plants on the water course. The major source of air pollution within the Umdoni Municipality is emitted from Sezela Sugar Mill however the mill ensures that they comply with the requirements of the National Environmental Management: Air Quality Act (Act No.39 of 2004).
In the 2017/2018 financial year the South African Coastline faced a crisis where small plastic pellets known as nurdles had found its way to the shore, and affected Umdoni Municipality. A program which is run by the Department of Environmental Affairs to assist all local municipalities along the coastline assisted the Umdoni Municipality with this problem. This program employed beneficiaries for a period of 3 months to clear all nurdles that was found on the shore. However the Department advised that the problem of nurdles is still continuing due to pollution of these small plastic pellets occurring at sea and as a result of tides nurdles were being washed onto the shore.
ALIEN INVASIVE PLANAlien invasive species pose a great threat to the biodiversity within the Umdoni Municipality. The results of alien invasive plants not eradicated will result in a loss in biodiversity. The National Environmental Management: Biodiversity Act (Act 10 of 2004), requires that all organs of state draw up an “invasive species monitoring, control and eradication plan for land under their control”. Due to budgetary constraints the plan could only be developed in two phases.
ESTUARY MANAGEMENT PLAN According to the National Environmental Management: Integrated Coastal Management Act (Act No 24 of 2008), “where an estuary falls within the boundary of a single localmunicipality, the municipality must develop an EMP”. The Municipality will review its EMP in the next financial year.
Umdoni Estuaries
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COMPONENT F: HEALTH 3.16 CLINICS
COMPONENT G: SAFETY AND SECURITY 3.17 TRAFFIC AND POLICING
This section encompasses Clinics (Personal Health), Ambulance Services (emergency) and Health inspection (Food and Food outlets) are as noted from afore section under “Component B (Ref 1.2)” and further from “Appendix D” as annexed hereto is indeed municipal and local government functions. They however are not entirely that of a LOCAL municipality but rather a function of a the District and in certain instances that of a “SHARED SERVICE” between Local and District Municipalities and with OR between other organs of government namely the Province. The classification hereunder alludes to the accountability of the three identified functions:
The mission of the Umdoni Traffic and Policing section is to reduce the incidences and severity of all related incidents through efficient and effective coordinated deployment of personnel with intensified, stringent law enforcement including the following: a) Visibility – regular patrols, staff deployed at static points b) Road Blocks/VCPs – conducted in areas which are
prone to accidents, robberies, housebreaking, reckless and negligent driving
c) 22 schools within Umdoni and the erstwhile Vulamehlo Municipality have scholar patrols attendees that are funded by Department of Transport but administrated by Umdoni Municipality since August 2017
d) MOU for Bobbies on the Beat for the Scottburgh Beach for 2017/2018 was signed in June 2017
the Municipality managed to collect revenue of R1 323 700 from written notices with 974 spotfines issued and 37 vehicles suspended due to unroadworthiness. A total of 1380 charges were issues in 2017/2018 financial year.
Function Clinics KZN Provincial Department of
Health Ambulance Services KZN Provincial Department of
Health & KZN Emergency and Rescue Services
Health Inspection UGU District Municipality
Table 3.21: Traffic & Policng Data Details ActualNumber of motor vehicle accidents that were attended to by Traffic and Policing staff 29 Spot fines issued 974Number of vehicles suspended due to unroadworthiness 37Number of Vehicles stopped and inspected 241Number of charges 35Section 56 (written notices) from 1 July 2017 until 30 June 2018 R1 323 700 Spot Fines issued 974Number of Charges issued 1380
Table 3.20: Health Functions
T H E J E W E L O F T H E S O U T H C O A S T93
Major Public Activities attended to:
Table 3.22: Major public activities attended to
Ref Event/Major Activity Date/Period1. Pennington Primary Fun Walk 23 August 2017 2. Umzinto Christian Ministries Fun Day 02 September 2017 3. Umzintovale Primary Fun Walk 21 September 2017 4. St Patrick’s Primary Fun Walk 27 September 2017 5. Cancer Pinkathon 5 Km Walk 21 October 2017 6. Goss & Balfe South Coast Marathon 29 October 2017 7. Umzinto Primary Fun Walk 1 November 2017 8. St Anne’s Catholic Church Good Friday March 30 March 2018 9. Joberg2C 28 April 2018 10. Sani2C 10-11 May 2018 11. Lizfit Colour Run 12 May 2018 12. Scottburgh Athletic Club Fun Run 30 June 2018
Income Received 2017/2018
Table 2.23 Income received 20172018
Type Amount Traffic Fines R760 4620.19Taxi Fees R50 918.97
On current traffic matters, a tender for robot maintenance was awarded to Traffic Signals in June 2018. Planned future projects are the establishment of a Traffic & Policing building as well as the establishment of Satellite stations in Vulamehlo and Sawoti.
Festive Period
Festive planning and debriefing meetings were held during the course of the festive period with relevant Law Enforcement Agencies, to ascertain the challenges experienced in previous years and for solutions and proactive measures to be enforced. Access control points and road closures on strategic public holidays were done to minimize crowd capacity and vehicular traffic entering the various beaches. Staffs were deployed at strategic points so that vehicular traffic and crowd control was maintained
3.18 FIRE/DISASTER MANAGEMENT As per the Disaster Management Act. 57 of 2002 the purpose of Disaster Management is to provide for an integrated co-ordinated disaster management focus on preventing or reducing the risk of disasters, mitigating the severity of disasters, emergency preparedness, rapid and effective response to disasters and post disaster recovery.
Institutional arrangements
Umdoni Municipality signed an MOU with Ugu disaster management for assisting with human resources and capacity. Where an amount of R 400 000.00 was utilized to employ 10 fire reservist and (1) one receptionist. The operational staff at present are as follows, Chief: Disaster Management Fire & Rescue, 2 permanent personnel and 10 fire reservist, 5 control room operators, 1 receptionist, 1 general worker and 14 Disaster Management Fire & Rescue EPWP’s.
Disaster risk assessment
The ward base risk assessment for 19 municipal wards was done and consultation was conducted accordingly.
Disaster Reduction
There were a number of events which took place in the month of December at the municipality. The section 15 meeting took place for planning of events as per Safety in Sports Act No:2 of 2010. The total events that took place in Umdoni in the year 2017/18 were 31 events held at Umdoni municipality.
There were 898 incidents reported in the year 2017/18. This report is crucial for on-going monitoring and planning for specific disaster risk reduction programs such as community awareness campaigns and capacity building programs.
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FIRE SAFETY INSPECTIONThere were 40 business inspection conducted in the year 2017/18 for compliance with fire safety related regulations The building plans scrutinized in this financial year were a total of 36 and 18 site inspection conducted.
The following assistance provided when disaster occurred.
Table 3.24: Disaster Statistics 2017/2018
Area
Type of Incident (Number)
No of people affected
Households A
ffected
Houses C
ompletely
Dam
aged
Houses Partially D
am-
aged
Fatalities
Injuries
RELIEF ISSUED
Blankets
Tents
Plastic sheeting
Sponge
Ward 1 (Dumayo, Nsepheni, Nkanini, okhalweni and chibini) Strong
winds
41 29 06 15 0 0 0 0 10 8
Ward 3 (Nkampula, Bhewula, Thafeni and amahwaqa) Strong
winds24 12 0 6 0 0 0 0 0 9
Ward 7 (Ntabeni) Strongwinds
33 22 5 6 0 0 0 0 4 5
Ward 9 (Malangeni, ) Strongwinds
42 27 6 11 0 0 0 0 0 3
Ward 10 (Pennington, kelso) Strongwinds
4 4 2 2 0 0 0 0 0 24
Ward 12 (arm Isonti) RDP houses
Ward 17 (Bhakajane, KwaCele) Strongwinds
36 26 6 10 0 0 0 0 0 3
Ward 19 (Nkampula, KwaCele, amah-waqa)
Strongwinds
45 21 2 12 0 0 0 0 2 3
T H E J E W E L O F T H E S O U T H C O A S T95
The number of incident increased due to the flood disaster that took place in the month of September 2017 and was declared a disaster by the Provincial Disaster Management Center. However, the municipality is still awaiting the provision of funding from the National Disaster Management Center to implement disaster relief programmes for our affected areas.
Table 3.25: Response and recovery
LOCAL
MUNICIPAL-ITY
UMDONI
TYPE OF INCI-DENT (NUM-BER)
HO
USEH
OLD
S AFFEC
TED
HO
USES C
OM
PLETEL Y DE-
STRO
YED
HO
USES PA
RTIA
LLY DA
MA
GED
PEOPLE A
FFECTED
FATALITIES
INJU
RIES B
LAN
KETS
RELIEF ISSUED
TENTS
PLASTIC
SHEETIN
G
SPON
GE
FOO
D PA
RC
EL
WEN
DY H
OU
SE
LIGH
TNIN
G C
ON
DU
C-
TOR
Structural Fire
184 64 14 48 142 2 20 86 10 27 54 39 7 51
Motor Vehicle Accident (MVA)
94 0 0 0 83 4 27 0 0 0 0 0 0 0
Fallen tree
21 0 0 0 0 0 0 0 0 0 0 0 0 0
Electrical box
11 2 0 0 0 0 0 0 0 0 0 0 0 0
Gale Force Storm
15 0 0 0 0 0 0 0 0 0 0 0 0 0
Human-itarian services
79 0 0 0 0 0 0 0 0 0 0 0 0 0
Bush Fire
03 0 0 0 0 0 0 0 0 0 0 0 0 0
Flood incident
12 03 1 20 14 0 0 0 0 0 0 0 0 0
TOTAL 409 69 15 60 239 6 47 86 10 27 54 39 7 51
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COMPONENT H: SPORTS & RECREATION 3.19 SPORT AND RECREATION
Umdoni Municipality has 14 sportsfield for purposes of sport and recreation , 11 kick-about fields and 2 fully quippedand fenced outdoor gyms
Table 3.26: Sportfield Facilities
List Of Sport Fields Ward Combi court Ablution Blocks Fencing Flood Lights
Malangeni 8 Yes Yes Yes No
Shayamoya 11 Yes Yes Yes No
Umzinto 11/12/13 Yes Yes Yes No
Ghandinagar 12 No Yes Yes No
Kwa Cele 19 Yes Yes Yes No
Olwasini 18 Yes Yes Yes No
Amandawe 14 Yes Yes Yes No
Mtshingwana 19 Yes Yes Yes No
Phindavele 3 No Yes Yes No
Kenterton 4 No Yes Yes No
Mbulula 5 No No Yes No
Mistake Farm 19 No Yes Yes No
Table 3.27 Kick-about fields
Ka-GobaHluzingqondoKa-KhanyileMhlangamkhuluEsperanzaKa-MbetheniKwa- QikoNobhodweNobhudubhuduBraemarNtshaseni
Outdoor Gyms
Umdoni Municipality has 2 fully fenced and operational outdoor gyms at Kwa-Cele and Mbulula.
SPORTS DEVELOPMENT SALGA Games 2017
The SALGA Games are annual games held by all District Municipalities as well as Metro Municipalities in the Province of KwaZulu Natal. For the financial year 2017/2018 SALGA Games were held on 08th – 11th of December 2017 at King Cetshwayo District Municipality (Richards Bay). Umdoni Municipality was represented in Soccer, Cricket, Table Tennis, Indigenous Games and Dance.
The selections for players started in the month of August 2017 and trainings were carried out until November 2017 before the squads were handed over to UGU District for the Provincial SALGA Games participation.
Sports Federation Launch
The sport federations were launched at the local level for the following Sporting Codes:- Athletics Federation - Indigenous Games Federation - Dance Federation - Karate Federation
T H E J E W E L O F T H E S O U T H C O A S T97
- Netball Federation - Table Tennis Federation
Umdoni Sport Indaba
The Sport Indaba was held on the 08th – 10th of June 2018 (3-day conferencing) in Blue Marlin Hotel. Present at the Indaba were x2 Delegates per existing sports federation in Umdoni, Sport and Recreation, Youth Council Secretary and Chairperson, Sport Political Champions, Umdoni Officials, UGU District Youth Manager amongst others.
Discussions in the Indaba were based mostly at the developmental plan of sport within Umdoni Municipality under each respective code and to also take resolutions to guide the office of sport of the programmes that need to be treated as a priority. A Sport Confederation Body was also elected on the day to monitor and ensure that the resolutions are implemented at a municipal level. The leadership elected was as follows:• Chairperson – Mr. Lucky Gumede • DPT Chairperson – Mr. Mfana Khumalo • Secretary – Miss Nompumelelo Shandu • DPT Secretary – Miss. Sindi Duma • Treasurer – Mr. Mthoko Mqadi • Additional 1 – Miss. Dudu Gxekwa • Additional 2 – Mr. Sbongiseni Nhlangulela • Additional 3 – Ms. Mbalenhle Mngoma • Additional 4 – Mr. Sbongiseni Cele • Additional 5 – Adv. Brijraj
Umdoni Inter-High School Mayoral Cup
Tournament
The Mayoral Cup Tournament was invented in line with the SALGA Games age requirement for the squads which is 20 years and under. Such stage is mostly found in high schools and all high schools within Umdoni were extended an invitation to partake in the tournament. The tournament was competed in a cluster form and the high schools that participated we as follows:• Sihle High School • Umzinto Secondary • Roseville Secondary • Qiko High School • Dalusizo High School • Sanywana High School • Sibuyile High School • Zithokizise High School • Phindavele High School • Sizophumelela High School • Siphapheme High School • Thomas Mbhele High School • Himmelburgh High School • Sizathina High School
YOUTH DEVELOPMENT BUSARY PROGRAMME The bursary programme is conducted annually whereby successful applicants are assisted with tuition fees. In 2017/2018 Umdoni Municipal Council resolved on extending the Bursary programme so that it reaches out to more youth members rather than the benefit of 4 students. Umdoni Bursary Programme now offers registration fees to over 26 students in 2017/2018 Financial Year. Adverts are placed in local newspapers calling for applicants in January of each year.
3.20 COMMUNITY FACILITIES Thusong Centres
The status of the Thusong Centres is as follows: 1. Malangeni Thusong centre: This centre is fully functional
and well maintained. Has a hall, four offices which are occupied by the Ward Councillors, a post office, police station and a library.
2. Dududu Thusong centre: This centre is functional and has a post office, home affairs and a hall. The centre is well maintained and tidy. Sport Confederation Body
98
Malangeni DududuSAPS Yes NoPost office Yes YesOffice Yes Yes Hall Hire Yes YesHome Affairs No Yes ATM No YesDept. of Labour No Yes
BEACH SECTIONThe beach section comprises of 8/19 staff, and is structured as follows: Beach Manager Senior Lifeguard 4 x Lifeguards1 x Team Leader11 x General Workers
It is the duty of the section to ensure that the 40 km of coastline within the Umdoni Municipal area is kept clean and in a ready state for use. Taking into consideration the size of our coastline, and number of staff available, one can easily come to the conclusion that it is an enormous task, to ensure that the facilities and beaches are kept in an acceptable condition.
The function of the Beach Section is to provide the following services to the community:
A Professional Lifeguarding Service which includes the Rescue of the drowning, and to render necessary First Aid. The Cleaning of all Facilities and Grounds, and ensure that all repairs and maintenance are carried out timeously.
Attend to Lost Children and property, and to provide a safe and friendly environment for our people and visitors to enjoy.
Estimated number of people that visited our beaches
435 600 in 2017/2018 financial year.
421 people were rescued by the lifeguards, of which 1 was a I.R.B. related rescue and 387 rescues were performed using the rescue board. 700 people received First Aid treatment from the lifeguards. Some of the treatment were for: shock, hooks in fingers, severe cuts, heart attacks. We had 2 drowning on our beaches. The lifeguards also
responded to 3 call out to our other beaches.
Umdoni has managed to keep its beaches and facilities clean, upgraded facilities in Park Rynie Beaches and attended to and satisfactorily dealt with complaints’
The following developments are proposed for the upcoming financial years:
Pursue the full Blue Flag Status
Increase parking areas in order to increase income
The development of swimming pools within the larger Umdoni area
CAMPSITE REPORT The Structure of the Campsite comprises of 1 x Campsite attendant and there is a growing need to open new posts as at present the campsite is understaffed and these staff would assist in meeting the needs of the site. In order for the campsites to function efficiently in a manner that it generates income and show profit through tourism attraction the following needs to be considered:· Employment of a full time campsite supervisor· Employment of a minimum of 5 cleaning staff· Booking system
The Municipality has upgraded Block 1, 5 & 6 as well as the upgrade of High Mast lights
Table 3.28 Social Services
T H E J E W E L O F T H E S O U T H C O A S T99
The Corporate Services Department derives its mandate from Councils key development objective i.e. Institutional Development, Co-Operative Governance and IDP. It therefore means it is largely an internal focused department with the primary aim of employee recruitment and development and enhanced and efficient administrative systems.
The strategic challenges for the Municipality is to find better ways in delivering services to the Umdoni community by efficiently and effectively utilizing existing resources, structure and mechanisms to address the needs of the community in a holistic and integrated manner. It is therefore the departments responsibility to ensure that the organization is being aligned to advance on the key objectives of the municipality by addressing human resource related issues and to amplify technological applications within the Municipality.
3.21 FINANCIAL SERVICES The Financial Services Department manages the corporate financial affairs of the municipality to ensure that the best possible services are provided with the available funds.
The department is responsible for drawing up the annual municipal budget and for implementing and maintaining a system that generates accurate information about the municipality’s financial position for internal and external role players, enabling them to make informed decisions.
The following main focus areas exist within Financial Services Department:a) Income b) Budget & Compliance c) Expenditure d) Supply Chain Management e) Asset Management
The main activities undertaken for year are detailed below.
Municipal Property Rates & Valuation Roll
The 2017/2018 financial year was the first year of implementation of the 3rd Valuation Roll under the Municipal Property Rates Act.
COMPONENT I: CORPORATE POLICY OFFICES AND OTHER SERVICES
Budget and Compliance
The following key functions are undertaken by thus unit: - a) Reporting to external stakeholders, e.g. National
Treasury, Statistics South Africa b) Reporting to internal stakeholders via weekly and
monthly variance analysis report c) Consolidation of final and adjustment municipal budgets d) Monitoring and updating of the asset register
In addition, Umdoni Municipality was fully compliant in their implementation of MsCOA and going live on the 1st of July 2017.
Compliance to GRAP Accounting Standards
Umdoni Municipality was fully compliant with GRAP Standards for the period under review. This has continued to result in significant changes to our year end processes to ensure alignment to the accounting standards.
Comment on the Performance of Financial Services Overall
Given that the majority of funding was allocated to the critical service delivery departments, minimal funding was retained for Financial Services Capital Expenditure. All planned have however been met with the exception of conducting a debtors’ data cleansing exercise that was budgeted at R200 000.
3.22 Human Resource Services As a section falling under the ambit of Corporate Services, the main focus of the Human Resource department is to ensure efficient and effective service delivery both to our internal and external customers and to ensure fairness, openness and transparency and an office environment where confidentiality is maintained at all times.
100
HR MANAGER
HR CLERK HR ADMIN ASSISTANT HR CLERK
HR OFFICER HRD OFFICER
Table 3.29: Service Objectives for Human ResourcesIDP Strategic Objective Measurable
Objective/Output Performance Measure (Unit of Measure)
Annual Target Actual for Previous Year
Current Year
To improve HR Policy Framework that is in line with SALGA best practices and legislation and to ensure alignment of Organizational skills with the Organogram
Developed and Adopted Human Resources Strategy
Date Develop and Adopt Human Resources Strategy by 30 June 2018
n/a Not Achieved
Review and Adopt 3 Human Resource Policies
Reviewed and Adopted 3 Human Resource Policies (Car Allowance, Bursary, Shift/Standby Policies)
Number of HR Policies
Reviewed and Adopted 3 Human Resource Policies (Car Allowance, Bursary, Shift/Standby Policies) by 30 June 2018
1 Not Achieved
Develop and Adopt 3 HR Policies (Affirmative Action, Relocation & Essential Services)
Developed and Adopted 3 HR Policies (Affirmative Action, Relocation & Essential Services)
Number of HR Policies
Develop and Adopt 3 HR Policies (Affirmative Action, Relocation & Essential Services) by 30 June 2018
1 Not Achieved
To develop staff and ensure effective service delivery through training
Train 35 Staff Members as per the WSP
Number of staff members trained
Train 35 Staff members as per WSP by 30 June 2018
150 109 Staff Members trained
To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Reviewed and Adopted Organogram
Date Organogram reviewed
Review and Adopt Organogram by 31 December 2017
n/a Not Achieved
T H E J E W E L O F T H E S O U T H C O A S T101
3.23 Information and Communication Technology The main responsibility of our Information Technology (IT) Section is to ensure the availability, reliability and integrity of all computer architecture, hardware, software and networking of computer systems. The IT Section does this by providing solutions to all ICT Related problems. ICT main priority in 2017/2018 was the review of the ICT Policy, Framework & Strategy to ensure that they are developed and implemented accordingly. However, the ICT Policy, Strategy & Framework was not reviewed timeously due to poor planning. Draft Policy exists and has been workshopped with all Councillors and submitted at the portfolio committee. Adoption of these crucial IT documents has been rolled over for implementation in 2018/2019 financial year.
3.24 Property; Legal & Risk ManagementBusiness Licenses
Business Licenses are issued when new businesses open or change of ownership. Approval from various sections mainly, Town Planning, Building Inspectorate, Health and Fire Sections is a pre-requisite. Licenses are only issues when the businesses are fully compliant with all regulations.
Registration of Businesses
Umdoni Municipality developed a database for all businesses for the purpose of all business owners to register their businesses with the municipality. The aim of this database is to ascertain the status of Umdoni informal and formal businesses in the municipalities area of jurisdiction. The database register is regularly updated as and when forms are submitted by owners of business.
Registers:
The following registers were maintained by the Legal and Estates Section:- a) Leases b) Tenders c) Agreements d) Business Licenses e) Delegations of Authority f) Index of all Leases and Agreements g) Leases and Agreements Requiring renewal h) Legal Matters & Judgements dealt with by Attorneys i) Rental Register – Properties leased from the Municipality j) Declarations and Disclosure of Interest for Councillors
and Officials
Signage By-Laws
Each year that passes the importance of signage control becomes more and more entrenched in the minds of the Umdoni Ratepayers and business community.
The fact that there is still a strong focus on the administration and control of the existing regulations has ensured that aesthetically the entire municipal area still remains at a high standard and this translates to the area being pleasurable to live in as well as visit again and again.
Naturally challenges that face any aspect of bylaw administration remain and it is a testament to the relationship between the municipality and local ratepayers that mattes are dealt with in a positive manner keeping in mind all times the purpose of the bylaws which is to maintain and improve the aesthetic outlook of the entire municipal area whilst accounting for and accommodating the needs participating businesses and local residents.
102
COMPONENT J: ORGANISATIONAL PERFORMANCE SCORECARD
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASUR-ABLE OBJEC-TIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE DE-
PARTMENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT
MTO1 To improve HR Policy
Framework that is in line with
SALGA best practices and
legislation and to ensure alignment of
Organizational skills with the Organogram
Develop and Adopt Human
Resources Strategy
Administra-tion
Developed and Adopted
Human Resources
Strategy by 30 June 2018
Develop and Adopt Human
Resources Strategy by 30
June 2018
n/a n/a 2011 5 Years Date Develop and Adopt
Human Resources Strategy
by 30 June 2018
Draft HR Strategy
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non adoption
of the Draft HR Strategy by 30 June
2018
The Draft HR Strategy is
in place and the adoption of the Draft HR Strategy
has been rolled over
for adoption by Council in the new
FY.
R0 Corporate Services
Draft HR Strategy
MTO2 To improve HR Policy
Framework that is in line with
SALGA best practices and
legislation and to ensure alignment of
Organizational skills with the Organogram
Review and Adopt 3 Hu-
man Resource Policies
Administra-tion
Reviewed and Adopted 3 Hu-man Resource Policies (Car Allowance,
Bursary, Shift/Standby Policies)
Number of Human
Resource Pol-icies reviewed and Adopted (Car Allow-
ance, Bursary, Shift/Standby Policies) by
30 June 2018
1 Place-ment Policy approved 19
July 2016
Not Achieved 1 n/a Number Reviewed and Adopt-ed 3 Human
Resource Policies (Car Allowance,
Bursary, Shift/Stand-by Policies) by 30 June
2018
2 Human Resource Policies
submitted to Council on 30 May
2018
Not Achieved
Draft HR Policies
submitted to Council on
30 May 2018 for adoption
however Council deffered
the policies for another
Council Meeting due
to the fact that not all comments from the
workshop held with
Councillors were incor-porated into the policies
Draft HR Policies will be amended
to incor-porate all comments from the
Council and resubmitted to Council
for approval and adop-tion in the
new FY.
R0 Corporate Services
Draft HR Policies and Council Resolution
MTO3 To improve HR Policy
Framework that is in line with
SALGA best practices and
legislation and to ensure alignment of
Organizational skills with the Organogram
Develop and Adopt 3 HR
Policies (Affir-mative Action,
Relocation & Essential Services)
Administra-tion
Developed and Adopted 3 HR Policies
(Affirma-tive Action, Relocation & Essential Services)
Number of HR Policies de-veloped and
adopted (Affir-mative Action,
Relocation & Essential Services) by 30 June 2018
1 Place-ment Policy approved 19
July 2016
Not Achieved 1 n/a Number Develop and Adopt 3 HR Policies (Affirmative
Action, Relocation & Essential Services)
by 30 June 2018
2 Draft HR Policies
submitted to Council on 30 May
2018
Not Achieved
Draft HR Policies
submitted to Council on
30 May 2018 for adoption
however Council deffered
the policies for another
Council Meeting due
to the fact that not all comments from the
workshop held with
Councillors were incor-porated into the policies
Draft HR Policies will be amended
to incor-porate all comments from the
Council and resubmitted to Council
for approval and adop-tion in the
new FY.
R0 Corporate Services
HR Policies & Council Resolution
Table 3.30: 2017/2018 Annual Performace Report
T H E J E W E L O F T H E S O U T H C O A S T103
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASUR-ABLE OBJEC-TIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE DE-
PARTMENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT
MTO1 To improve HR Policy
Framework that is in line with
SALGA best practices and
legislation and to ensure alignment of
Organizational skills with the Organogram
Develop and Adopt Human
Resources Strategy
Administra-tion
Developed and Adopted
Human Resources
Strategy by 30 June 2018
Develop and Adopt Human
Resources Strategy by 30
June 2018
n/a n/a 2011 5 Years Date Develop and Adopt
Human Resources Strategy
by 30 June 2018
Draft HR Strategy
Not Achieved
Poor Planning
within the Corporate Services
Department that has led to the non adoption
of the Draft HR Strategy by 30 June
2018
The Draft HR Strategy is
in place and the adoption of the Draft HR Strategy
has been rolled over
for adoption by Council in the new
FY.
R0 Corporate Services
Draft HR Strategy
MTO2 To improve HR Policy
Framework that is in line with
SALGA best practices and
legislation and to ensure alignment of
Organizational skills with the Organogram
Review and Adopt 3 Hu-
man Resource Policies
Administra-tion
Reviewed and Adopted 3 Hu-man Resource Policies (Car Allowance,
Bursary, Shift/Standby Policies)
Number of Human
Resource Pol-icies reviewed and Adopted (Car Allow-
ance, Bursary, Shift/Standby Policies) by
30 June 2018
1 Place-ment Policy approved 19
July 2016
Not Achieved 1 n/a Number Reviewed and Adopt-ed 3 Human
Resource Policies (Car Allowance,
Bursary, Shift/Stand-by Policies) by 30 June
2018
2 Human Resource Policies
submitted to Council on 30 May
2018
Not Achieved
Draft HR Policies
submitted to Council on
30 May 2018 for adoption
however Council deffered
the policies for another
Council Meeting due
to the fact that not all comments from the
workshop held with
Councillors were incor-porated into the policies
Draft HR Policies will be amended
to incor-porate all comments from the
Council and resubmitted to Council
for approval and adop-tion in the
new FY.
R0 Corporate Services
Draft HR Policies and Council Resolution
MTO3 To improve HR Policy
Framework that is in line with
SALGA best practices and
legislation and to ensure alignment of
Organizational skills with the Organogram
Develop and Adopt 3 HR
Policies (Affir-mative Action,
Relocation & Essential Services)
Administra-tion
Developed and Adopted 3 HR Policies
(Affirma-tive Action, Relocation & Essential Services)
Number of HR Policies de-veloped and
adopted (Affir-mative Action,
Relocation & Essential Services) by 30 June 2018
1 Place-ment Policy approved 19
July 2016
Not Achieved 1 n/a Number Develop and Adopt 3 HR Policies (Affirmative
Action, Relocation & Essential Services)
by 30 June 2018
2 Draft HR Policies
submitted to Council on 30 May
2018
Not Achieved
Draft HR Policies
submitted to Council on
30 May 2018 for adoption
however Council deffered
the policies for another
Council Meeting due
to the fact that not all comments from the
workshop held with
Councillors were incor-porated into the policies
Draft HR Policies will be amended
to incor-porate all comments from the
Council and resubmitted to Council
for approval and adop-tion in the
new FY.
R0 Corporate Services
HR Policies & Council Resolution
104
MTO4 To develop staff and en-sure effective service deliv-ery through
training
Training of Staff as per
WSP
Administra-tion
Train 35 Staff Members as per the WSP
Number of Staff Mem-
bers Trained as per the
WSP
Train 30 Staff members as per the WSP by 30 June
2017
150 Staff Members trained on
Change Man-agement
150 n/a Number Train 35 Staff mem-bers as per WSP by 30 June 2018
109 Staff Members
trained
Achieved n/a n/a R492 500 Corporate Services
Attendance Registers
MTO5 To improve HR Policy
Framework that is in line with
the IDP and legislation
and to ensure alignment of
Organizational skills with the Organogram
Review and Adopt Organ-ogram that is in line with the Skills of
the Organiza-tion
Administra-tion
Reviewed and Adopted Organogram
Review and Adopt Organ-ogram by 31 December
2017
n/a n/a 2015/2016 n/a Date Review and Adopt Organo-
gram by 31 December
2017
Draft Organ-ogram
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non adoption
of the Draft Organo-
gram by 31 December
2017
The Draft Organogram
is in place and has
been work-shopped with all Council-lors and
employees, the adoption of the Draft
Organogram has been
rolled over to the new
FY
R0 Corporate Services
Draft Organ-ogram
MTO6 To establish an efficient
and effective ICT environ-
ment and infrastructure systems that will optimise
business efficiency and productivity in line with IDP service deliv-ery strategies
Review and Adopt ICT
Policy
Administra-tion
Reviewed and Adopted ICT
Policy
Review and Adopt ICT
Policy by 30 June 2018
n/a n/a 2015/2016 n/a Date Review and Adopt ICT
Policy by 30 June 2018
Draft ICT Policy
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non
adoption of the Draft ICT Policy by 30 June 2018
The Draft ICT Policy is in place and has
been work-shopped with all
Councillors, the adoption of the Draft ICT Policy has been
rolled over to the new
FY
R0 Corporate Services
Draft ICT Policy &
Minutes of Corporate
Governance Portfolio
Committee
MTO7 To establish an efficient
and effective ICT environ-
ment and infrastructure systems that will optimise
business efficiency and productivity in line with IDP service deliv-ery strategies
Review and Adopt ICT Strategy
Administra-tion
Reviewed and Adopted ICT
Strategy
Review and Adopt ICT
Strategy by 30 June 2018
Draft IT Strat-egy submitted to Corporate Governance
Portfolio Committee on 08 February
2017
Not Achieved 2016/2017 n/a Date Review and Adopt ICT Strategy
by 30 June 2018
Draft ICT Strategy
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non adoption
of the Draft ICT Strategy by 30 June
2018
The Draft ICT Strategy is in place and has
been work-shopped with all
Councillors, the adoption of the Draft ICT Strategy
has been rolled over to the new
FY
R0 Corporate Services
Draft ICT Strategy & Attendance Register for workshop
MTO8 To establish an efficient
and effective ICT environ-
ment and infrastructure systems that will optimise
business efficiency and productivity in line with IDP service deliv-ery strategies
Review and Adopt ICT
Framework
Administra-tion
Reviewed and Adopted ICT Framework
Review and Adopt ICT
Framework by 30 June 2018
n/a n/a n/a n/a Date Review and Adopt ICT
Framework by 30 June
2018
Draft ICT Framework
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non
adoption of the Draft ICT Framework by 30 June
2018
The Draft ICT Frame-work is in place and has been
work-shopped with all
Councillors, the adoption of the Draft ICT Frame-work has
been rolled over to the
new FY
R0 Corporate Services
ICT Frame-work &
Corporate Governance
Portfolio Committee
Minutes
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT
T H E J E W E L O F T H E S O U T H C O A S T105
MTO4 To develop staff and en-sure effective service deliv-ery through
training
Training of Staff as per
WSP
Administra-tion
Train 35 Staff Members as per the WSP
Number of Staff Mem-
bers Trained as per the
WSP
Train 30 Staff members as per the WSP by 30 June
2017
150 Staff Members trained on
Change Man-agement
150 n/a Number Train 35 Staff mem-bers as per WSP by 30 June 2018
109 Staff Members
trained
Achieved n/a n/a R492 500 Corporate Services
Attendance Registers
MTO5 To improve HR Policy
Framework that is in line with
the IDP and legislation
and to ensure alignment of
Organizational skills with the Organogram
Review and Adopt Organ-ogram that is in line with the Skills of
the Organiza-tion
Administra-tion
Reviewed and Adopted Organogram
Review and Adopt Organ-ogram by 31 December
2017
n/a n/a 2015/2016 n/a Date Review and Adopt Organo-
gram by 31 December
2017
Draft Organ-ogram
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non adoption
of the Draft Organo-
gram by 31 December
2017
The Draft Organogram
is in place and has
been work-shopped with all Council-lors and
employees, the adoption of the Draft
Organogram has been
rolled over to the new
FY
R0 Corporate Services
Draft Organ-ogram
MTO6 To establish an efficient
and effective ICT environ-
ment and infrastructure systems that will optimise
business efficiency and productivity in line with IDP service deliv-ery strategies
Review and Adopt ICT
Policy
Administra-tion
Reviewed and Adopted ICT
Policy
Review and Adopt ICT
Policy by 30 June 2018
n/a n/a 2015/2016 n/a Date Review and Adopt ICT
Policy by 30 June 2018
Draft ICT Policy
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non
adoption of the Draft ICT Policy by 30 June 2018
The Draft ICT Policy is in place and has
been work-shopped with all
Councillors, the adoption of the Draft ICT Policy has been
rolled over to the new
FY
R0 Corporate Services
Draft ICT Policy &
Minutes of Corporate
Governance Portfolio
Committee
MTO7 To establish an efficient
and effective ICT environ-
ment and infrastructure systems that will optimise
business efficiency and productivity in line with IDP service deliv-ery strategies
Review and Adopt ICT Strategy
Administra-tion
Reviewed and Adopted ICT
Strategy
Review and Adopt ICT
Strategy by 30 June 2018
Draft IT Strat-egy submitted to Corporate Governance
Portfolio Committee on 08 February
2017
Not Achieved 2016/2017 n/a Date Review and Adopt ICT Strategy
by 30 June 2018
Draft ICT Strategy
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non adoption
of the Draft ICT Strategy by 30 June
2018
The Draft ICT Strategy is in place and has
been work-shopped with all
Councillors, the adoption of the Draft ICT Strategy
has been rolled over to the new
FY
R0 Corporate Services
Draft ICT Strategy & Attendance Register for workshop
MTO8 To establish an efficient
and effective ICT environ-
ment and infrastructure systems that will optimise
business efficiency and productivity in line with IDP service deliv-ery strategies
Review and Adopt ICT
Framework
Administra-tion
Reviewed and Adopted ICT Framework
Review and Adopt ICT
Framework by 30 June 2018
n/a n/a n/a n/a Date Review and Adopt ICT
Framework by 30 June
2018
Draft ICT Framework
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non
adoption of the Draft ICT Framework by 30 June
2018
The Draft ICT Frame-work is in place and has been
work-shopped with all
Councillors, the adoption of the Draft ICT Frame-work has
been rolled over to the
new FY
R0 Corporate Services
ICT Frame-work &
Corporate Governance
Portfolio Committee
Minutes
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT
106
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENTMTO9 To establish
an efficient and effective ICT environ-
ment and infrastructure systems that will optimise
business efficiency and productivity in line with IDP service deliv-ery strategies
Develop and Adopt Enterprize
Architecture (ICT)
Administra-tion
Developed and Adopted
Enterprise Architecture
(ICT)
Develop and Adopt Enterprise
Architecture by 30 June
2018
n/a n/a n/a n/a Date Develop and Adopt Enterprise
Architecture by 30 June
2018
Terms of Reference
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non develop-ment and adoption
of the Enterprize
Architecture by 30 June
2018
The Terms of Reference
for the Enterprize
Architecture are in place the devel-
opment and adoption of the Enter-
prize Archi-tecture has been rolled over to the
new FY 2018/2019
R600 000 Corporate Services
Terms of Reference
MTO10 · To ensure an effective
and Efficient Performance management
Culture within the
municipality that enhances accountability.
Time management
and achievement
of Service Delivery Targets
Cascading of Performance Management
to lower levels of staff
Administra-tion
Cascaded Performance Management
to lower levels of staff (Mid-dle Manage-
ment)
Cascade Performance Management
to lower levels of staff (Mid-dle Manage-ment) by 30 June 2018
n/a n/a n/a n/a Date Cascade Performance
Manage-ment to low-er levels of
staff (Middle Manage-
ment) by 30 June 2018
Training on PMS
conducted for Middle Manage-
ment
Not Achieved
Draft Per-formance
Agreements and Perfor-
mance Plans need to be
developed in line with the Performance
Manage-ment Policy
and the PMS Policy needs to be reviewed to
accom-modate
Performance Manage-ment for middle
manage-ment as the policy only addresses
Performance Manage-
ment for Sec 57 Employ-
ees
PMS Con-sultation Meeting/
Training was conducted
with Middle Manage-ment in
March 2018.
PMS Policy will be
reviewed in the new FY in line with
the Draft Or-ganogram, HR Strategy
and the Performance
Manage-ment Frame-
work
R0 Corporate Services
Attendance Register on PMS training
conducted
MTO11 · To ensure an effective
and Efficient Performance management
Culture within the
municipality that enhances accountability.
Time management
and achievement
of Service Delivery Targets
Review and Adopt PMS Framework
Administra-tion
Reviewed and adopted PMS Frame-
work
Review and adopt PMS
Framework by 31 July 2017
Review and adopt PMS
Framework by 31 July 2016
PMS Frame-work Adopted 27 July 2016
Jul-16 n/a Date Review and adopt PMS Framework by 31 July
2017
PMS Framework adopted 26 July 2017
Achieved n/a n/a R0 OMM PMS Framework and Council Resolution
T H E J E W E L O F T H E S O U T H C O A S T107
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENTMTO9 To establish
an efficient and effective ICT environ-
ment and infrastructure systems that will optimise
business efficiency and productivity in line with IDP service deliv-ery strategies
Develop and Adopt Enterprize
Architecture (ICT)
Administra-tion
Developed and Adopted
Enterprise Architecture
(ICT)
Develop and Adopt Enterprise
Architecture by 30 June
2018
n/a n/a n/a n/a Date Develop and Adopt Enterprise
Architecture by 30 June
2018
Terms of Reference
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the non develop-ment and adoption
of the Enterprize
Architecture by 30 June
2018
The Terms of Reference
for the Enterprize
Architecture are in place the devel-
opment and adoption of the Enter-
prize Archi-tecture has been rolled over to the
new FY 2018/2019
R600 000 Corporate Services
Terms of Reference
MTO10 · To ensure an effective
and Efficient Performance management
Culture within the
municipality that enhances accountability.
Time management
and achievement
of Service Delivery Targets
Cascading of Performance Management
to lower levels of staff
Administra-tion
Cascaded Performance Management
to lower levels of staff (Mid-dle Manage-
ment)
Cascade Performance Management
to lower levels of staff (Mid-dle Manage-ment) by 30 June 2018
n/a n/a n/a n/a Date Cascade Performance
Manage-ment to low-er levels of
staff (Middle Manage-
ment) by 30 June 2018
Training on PMS
conducted for Middle Manage-
ment
Not Achieved
Draft Per-formance
Agreements and Perfor-
mance Plans need to be
developed in line with the Performance
Manage-ment Policy
and the PMS Policy needs to be reviewed to
accom-modate
Performance Manage-ment for middle
manage-ment as the policy only addresses
Performance Manage-
ment for Sec 57 Employ-
ees
PMS Con-sultation Meeting/
Training was conducted
with Middle Manage-ment in
March 2018.
PMS Policy will be
reviewed in the new FY in line with
the Draft Or-ganogram, HR Strategy
and the Performance
Manage-ment Frame-
work
R0 Corporate Services
Attendance Register on PMS training
conducted
MTO11 · To ensure an effective
and Efficient Performance management
Culture within the
municipality that enhances accountability.
Time management
and achievement
of Service Delivery Targets
Review and Adopt PMS Framework
Administra-tion
Reviewed and adopted PMS Frame-
work
Review and adopt PMS
Framework by 31 July 2017
Review and adopt PMS
Framework by 31 July 2016
PMS Frame-work Adopted 27 July 2016
Jul-16 n/a Date Review and adopt PMS Framework by 31 July
2017
PMS Framework adopted 26 July 2017
Achieved n/a n/a R0 OMM PMS Framework and Council Resolution
108
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD1 To ensure that Umdoni communities have access
to energy sources
Electrification of House
Holds
Ward 1,2,3 Electrify 500 Households
Number of Households
electrified by 30 June 2018
Electrify 507 Households for Tshen-
kombe Mtoli Ngilanyoni
Electrification Project by 30
June 2017
507 House-holds Electri-
fied
507 n/a Number Electrify 500 Households by 30 June
2018
500 Households electrified
Achieved n/a n/a R8 000 000 Technical Services
Progress Report
BSD2 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Construction of Halls
Ward 9 Construct-ed 20% of Mafithini
Community Hall
Construct 20% of Mafithini Community Hall by 30 June 2018
n/a n/a n/a n/a Date Construct 20% of
Mafithini Hall by 30 June 2018
20% of Mafithini
Community Hall con-structed
Achieved n/a n/a R514 068 Technical Services
Progress Report
BSD3 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Construction of Halls
Ward 5 Constructed and Complet-ed Mahlafuna Community
Hall
Construct and Complete Mahlafuna Community Hall by 31
March 2018
Construct 50% of Mahlafuna Community Hall by 30 June 2017
10% of Mahla-funa Com-munity Hall constructed
n/a n/a Date Construct and
Complete Mahlafuna Community Hall by 31
March 2018
Construct-ed and
Completed Mahlafuna Community
Hall
Achieved n/a n/a R2 400 178 Technical Services
Certificate of Practical Completion
BSD4
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Construction of Halls
Ward 3 Construct-ed 15% of Mashanela Community
Hall
Construct 15% of Mashanela Community Hall by 30 June 2018
Construct 20% of Mashanela Community Hall by 30 June 2018
Drafted Speci-fications
n/a n/a Date Construct 15% of
Mashanela Community Hall by 30 June 2018
15% of Mashanela Commu-nity Hall
Costructed
Achieved n/a n/a R353 173 Technical Services
Progress Report
BSD5
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Construction of Halls
Ward 2 Constructed and Complet-ed Nkosi Qiko Community
Hall
Construct and Complete
Nkosi Qiko Community Hall by 31
March 2018
Construct 50% of Nkosi Qiko Community Hall by 30 June 2017
55% of Nkosi Qiko com-
munity Hall constructed
n/a n/a Date Construct and Com-
plete Nkosi Qiko Com-munity Hall by 31 March
2018
Construct-ed and
Completed Nkosi Qiko Community
hall
Achieved n/a n/a R2 855 961 Technical Services
Certificate of Practicall Completion
BSD6
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 18 Upgraded 0,3 Kms of Olwas-
ini Road
Number of Kms of
Olwasini Road upgraded by 30 June 2018
n/a n/a n/a n/a Number of Kms
Upgrade 0,3 Kms of Olwasini
Road by 30 June 2018
0.2 Km Not Achieved
Delays in the SCM
Process that has led to the non-
achievement of the target
A contractor has been ap-pointed and construction
has com-menced
R415 720 Technical Services
Progress Report
T H E J E W E L O F T H E S O U T H C O A S T109
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD1 To ensure that Umdoni communities have access
to energy sources
Electrification of House
Holds
Ward 1,2,3 Electrify 500 Households
Number of Households
electrified by 30 June 2018
Electrify 507 Households for Tshen-
kombe Mtoli Ngilanyoni
Electrification Project by 30
June 2017
507 House-holds Electri-
fied
507 n/a Number Electrify 500 Households by 30 June
2018
500 Households electrified
Achieved n/a n/a R8 000 000 Technical Services
Progress Report
BSD2 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Construction of Halls
Ward 9 Construct-ed 20% of Mafithini
Community Hall
Construct 20% of Mafithini Community Hall by 30 June 2018
n/a n/a n/a n/a Date Construct 20% of
Mafithini Hall by 30 June 2018
20% of Mafithini
Community Hall con-structed
Achieved n/a n/a R514 068 Technical Services
Progress Report
BSD3 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Construction of Halls
Ward 5 Constructed and Complet-ed Mahlafuna Community
Hall
Construct and Complete Mahlafuna Community Hall by 31
March 2018
Construct 50% of Mahlafuna Community Hall by 30 June 2017
10% of Mahla-funa Com-munity Hall constructed
n/a n/a Date Construct and
Complete Mahlafuna Community Hall by 31
March 2018
Construct-ed and
Completed Mahlafuna Community
Hall
Achieved n/a n/a R2 400 178 Technical Services
Certificate of Practical Completion
BSD4
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Construction of Halls
Ward 3 Construct-ed 15% of Mashanela Community
Hall
Construct 15% of Mashanela Community Hall by 30 June 2018
Construct 20% of Mashanela Community Hall by 30 June 2018
Drafted Speci-fications
n/a n/a Date Construct 15% of
Mashanela Community Hall by 30 June 2018
15% of Mashanela Commu-nity Hall
Costructed
Achieved n/a n/a R353 173 Technical Services
Progress Report
BSD5
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Construction of Halls
Ward 2 Constructed and Complet-ed Nkosi Qiko Community
Hall
Construct and Complete
Nkosi Qiko Community Hall by 31
March 2018
Construct 50% of Nkosi Qiko Community Hall by 30 June 2017
55% of Nkosi Qiko com-
munity Hall constructed
n/a n/a Date Construct and Com-
plete Nkosi Qiko Com-munity Hall by 31 March
2018
Construct-ed and
Completed Nkosi Qiko Community
hall
Achieved n/a n/a R2 855 961 Technical Services
Certificate of Practicall Completion
BSD6
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 18 Upgraded 0,3 Kms of Olwas-
ini Road
Number of Kms of
Olwasini Road upgraded by 30 June 2018
n/a n/a n/a n/a Number of Kms
Upgrade 0,3 Kms of Olwasini
Road by 30 June 2018
0.2 Km Not Achieved
Delays in the SCM
Process that has led to the non-
achievement of the target
A contractor has been ap-pointed and construction
has com-menced
R415 720 Technical Services
Progress Report
110
BSD7
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 17 Upgraded 0,3 Kms of Bhaka-
jane Road
Number of Kms of Bha-kajane Road upgraded by 30 June 2018
n/a n/a n/a n/a Number of Kms
Upgrade 0,3 Kms of Bhakajane Road by 30 June 2018
0,42 Km Achieved n/a n/a R378 130 Technical Services
Progress Report
BSD8
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 19 Upgraded 1 Shinga Rd
Bridge
Number of Shinga Road (Bridge) Up-graded by 31 March 2018
Upgrade 1,7 Km of Shinga Access Road by 30 June
2017
0,9 Km of Shinga Access
Rd rehabili-tated
n/a n/a Number Upgrade 1 Shinga Road (Bridge) by 31 March
2018
1 Shin-ga Road (Bridge)
upgraded
Achieved n/a n/a R2 221 889
Technical Services
Certificate of Practical Completion
BSD9
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 5 Upgraded 0,3 Kms of
Sizophumele-la Road
Number of Kms of Sizophu-
melela Road upgraded by 30 June 2018
Rehabilitate 0,050 Km of
Sizophumele-la Access
Road by 30 June 2017
0,050 Km of Sizophumele-la Access Rd rehabilitated
n/a n/a Number of Kms
Upgrade 0,3 Kms of Sizophu-
melela Road by 30 June
2018
0,3 Km Achieved n/a n/a R459 017 Technical Services
Progress Report
BSD10
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 6 Upgraded 1Kms of Ifafa
Road
Number of Kms of Ifafa Road
upgraded by 31 December
2017
Upgrade 2,6 Km of Ifafa
Access Road by 30 June
2017
1,4 Kms of If-afa Access Rd rehabilitated
n/a n/a Number of Kms
Upgrade 1Kms of
Ifafa Road by 31
December 2017
1Km Achieved n/a n/a R1 667 356 Technical Services
Certificate of Practical Completion
BSD11
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Upgrade Rural Roads from
Gravel to asphalt
Ward 14 Upgraded 1Kms of Gq-olweni Road
from Gravel to Asphalt
Number of kms of Gq-
olweni Road upgraded
from Gravel to asphalt by 30
June 2018
Upgrade 0,8 km Mkhize Gravel Rd
(Gqolweni) to Asphalt by 30
June 2017
0 Km n/a n/a Number of Kms
Upgrade 1 Kms of Gq-
olweni Road from Gravel to Asphalt by 30 June
2018
0.7 Km Not Achieved
Poor per-formance of service provider
a revised accelerated programme to achieve
the upgrade of gqolweni road devel-oped and
implement-ed
R7 494 524 Technical Services
Progress Report
BSD12
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Upgrade Rural Roads from
Gravel to asphalt
Ward 8 Upgraded 2Km of
Nkombe Road from Gravel to
Asphalt
Number of kms of
Nkombe Road upgraded
from Gravel to asphalt by 30
June 2018
Upgrade 0,8 km of
Nkombe Road from Gravel to Asphalt by 30
June 2017
0 Km n/a n/a Number of Kms
Upgrade 2 Kms of Nkombe
Road from Gravel to
Asphalt by 30 June
2018
2Km Achieved n/a n/a R9 408 178 Technical Services
Progress Report
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
T H E J E W E L O F T H E S O U T H C O A S T111
BSD7
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 17 Upgraded 0,3 Kms of Bhaka-
jane Road
Number of Kms of Bha-kajane Road upgraded by 30 June 2018
n/a n/a n/a n/a Number of Kms
Upgrade 0,3 Kms of Bhakajane Road by 30 June 2018
0,42 Km Achieved n/a n/a R378 130 Technical Services
Progress Report
BSD8
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 19 Upgraded 1 Shinga Rd
Bridge
Number of Shinga Road (Bridge) Up-graded by 31 March 2018
Upgrade 1,7 Km of Shinga Access Road by 30 June
2017
0,9 Km of Shinga Access
Rd rehabili-tated
n/a n/a Number Upgrade 1 Shinga Road (Bridge) by 31 March
2018
1 Shin-ga Road (Bridge)
upgraded
Achieved n/a n/a R2 221 889
Technical Services
Certificate of Practical Completion
BSD9
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 5 Upgraded 0,3 Kms of
Sizophumele-la Road
Number of Kms of Sizophu-
melela Road upgraded by 30 June 2018
Rehabilitate 0,050 Km of
Sizophumele-la Access
Road by 30 June 2017
0,050 Km of Sizophumele-la Access Rd rehabilitated
n/a n/a Number of Kms
Upgrade 0,3 Kms of Sizophu-
melela Road by 30 June
2018
0,3 Km Achieved n/a n/a R459 017 Technical Services
Progress Report
BSD10
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Rural Roads Upgrade
Ward 6 Upgraded 1Kms of Ifafa
Road
Number of Kms of Ifafa Road
upgraded by 31 December
2017
Upgrade 2,6 Km of Ifafa
Access Road by 30 June
2017
1,4 Kms of If-afa Access Rd rehabilitated
n/a n/a Number of Kms
Upgrade 1Kms of
Ifafa Road by 31
December 2017
1Km Achieved n/a n/a R1 667 356 Technical Services
Certificate of Practical Completion
BSD11
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Upgrade Rural Roads from
Gravel to asphalt
Ward 14 Upgraded 1Kms of Gq-olweni Road
from Gravel to Asphalt
Number of kms of Gq-
olweni Road upgraded
from Gravel to asphalt by 30
June 2018
Upgrade 0,8 km Mkhize Gravel Rd
(Gqolweni) to Asphalt by 30
June 2017
0 Km n/a n/a Number of Kms
Upgrade 1 Kms of Gq-
olweni Road from Gravel to Asphalt by 30 June
2018
0.7 Km Not Achieved
Poor per-formance of service provider
a revised accelerated programme to achieve
the upgrade of gqolweni road devel-oped and
implement-ed
R7 494 524 Technical Services
Progress Report
BSD12
To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Upgrade Rural Roads from
Gravel to asphalt
Ward 8 Upgraded 2Km of
Nkombe Road from Gravel to
Asphalt
Number of kms of
Nkombe Road upgraded
from Gravel to asphalt by 30
June 2018
Upgrade 0,8 km of
Nkombe Road from Gravel to Asphalt by 30
June 2017
0 Km n/a n/a Number of Kms
Upgrade 2 Kms of Nkombe
Road from Gravel to
Asphalt by 30 June
2018
2Km Achieved n/a n/a R9 408 178 Technical Services
Progress Report
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
112
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD13
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Construction of Bridge
Ward 7 Constructed 15% of Bridge
(Nyuswa)
Percentage of Bridge
constructed (Nyuswa) by 30 June 2018
n/a n/a n/a n/a Percentage Construct 15% of
Bridge (Ny-uswa) by 30 June 2018
17% of Bridge
(Nyuswa) constructed
Achieved n/a n/a R555 550 Technical Services
Progress Report
BSD14
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Construction of Causeway Bridge
Ward 4 Constructed and Complet-ed 1 cause-
way bridge in Mgangeni
Number of Causeway
Bridge con-structed and completed in Mgangeni by
31 March 2018
n/a n/a n/a n/a Number Construct and Com-
plete 1 causeway Bridge in Mgangeni
by 31 March 2018
1 Causeway Bridge in Mgangeni
constructed
Achieved n/a n/a R4 124 882 Technical Services
Completion Certificate
BSD15
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 15 Rehabilitate 0,15 Kms of 5th Street
Number of Kms of 5th
Street Reha-bilitated by 30
June 2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,15 Kms of 5th Street
by 30 June 2018
0,015 Km Not Achieved
Procurement processes for the Re-habilitation of 5th Street commenced in Septeme-ber 2017. No
qualifying bidders
were identi-fied during the SCM
Processes and the
tender had to be re-ad-
vertised to attract
capacitated bidders.
The tender for the re-
habilitation of Porpoise Street was re-adver-
tised in July 2018 and the project has been rolled
over for implemen-
tation in 2018/2019 Financial
Year
R900 000 Technical Services
Progress Report
BSD16
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 10 Rehabilitated 0,4 Kms of
Salmon Drive
Number of Kms of
Salmon Drive rehabilitated by 30 June
2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,4 Kms
of Salmon Drive by 30 June 2018
0,4 Km Achieved n/a n/a R1 750 000 Technical Services
Progress Report
BSD17
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 12 Rehabilitated 0,4 Kms of
Prospect Drive
Number of Kms of
Prospect Drive rehabilitated by 30 June
2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,4 Km of Prospect
Drive by 30 June 2018
0,4 Km Achieved n/a n/a R1 500 000 Technical Services
Progress Report
T H E J E W E L O F T H E S O U T H C O A S T113
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD13
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Construction of Bridge
Ward 7 Constructed 15% of Bridge
(Nyuswa)
Percentage of Bridge
constructed (Nyuswa) by 30 June 2018
n/a n/a n/a n/a Percentage Construct 15% of
Bridge (Ny-uswa) by 30 June 2018
17% of Bridge
(Nyuswa) constructed
Achieved n/a n/a R555 550 Technical Services
Progress Report
BSD14
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Construction of Causeway Bridge
Ward 4 Constructed and Complet-ed 1 cause-
way bridge in Mgangeni
Number of Causeway
Bridge con-structed and completed in Mgangeni by
31 March 2018
n/a n/a n/a n/a Number Construct and Com-
plete 1 causeway Bridge in Mgangeni
by 31 March 2018
1 Causeway Bridge in Mgangeni
constructed
Achieved n/a n/a R4 124 882 Technical Services
Completion Certificate
BSD15
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 15 Rehabilitate 0,15 Kms of 5th Street
Number of Kms of 5th
Street Reha-bilitated by 30
June 2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,15 Kms of 5th Street
by 30 June 2018
0,015 Km Not Achieved
Procurement processes for the Re-habilitation of 5th Street commenced in Septeme-ber 2017. No
qualifying bidders
were identi-fied during the SCM
Processes and the
tender had to be re-ad-
vertised to attract
capacitated bidders.
The tender for the re-
habilitation of Porpoise Street was re-adver-
tised in July 2018 and the project has been rolled
over for implemen-
tation in 2018/2019 Financial
Year
R900 000 Technical Services
Progress Report
BSD16
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 10 Rehabilitated 0,4 Kms of
Salmon Drive
Number of Kms of
Salmon Drive rehabilitated by 30 June
2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,4 Kms
of Salmon Drive by 30 June 2018
0,4 Km Achieved n/a n/a R1 750 000 Technical Services
Progress Report
BSD17
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 12 Rehabilitated 0,4 Kms of
Prospect Drive
Number of Kms of
Prospect Drive rehabilitated by 30 June
2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,4 Km of Prospect
Drive by 30 June 2018
0,4 Km Achieved n/a n/a R1 500 000 Technical Services
Progress Report
114
BSD18
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 10 Rehabilitated 0,4 Kms of Porpoise
Street
Number of Kms of Por-poise Street rehabilitated by 30 June
2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,4 Km of Porpoise
Street by 30 June 2018
0 Km Not Achieved
Procurement processes for the Re-habilitation of Porpoise Street com-menced in
Septemeber 2017. No qualifying
bidders were identi-fied during the SCM
Processes and the
tender had to be re-ad-
vertised to attract
capacitated bidders.
The tender for the re-
habilitation of Porpoise Street was re-adver-
tised in July 2018 and the project has been rolled
over for implemen-
tation in 2018/2019 Financial
Year
R900 000 Technical Services
Progress Report
BSD19
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 11 Rehabilitated 0,5 Kms of
Shayamoya Road
Number of Kms of Shay-amoya Road rehabilitated by 30 June
2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,5 Kms of
Shayamoya Road by 30 June 2018
0 Km Not Achieved
Procurement processes for the Re-habilitation of Shayam-oya Road
commenced in Septeme-ber 2017. No
qualifying bidders
were identi-fied during the SCM
Processes and the
tender had to be re-ad-
vertised to attract
capacitated bidders.
The tender for the re-
habilitation of Porpoise Street was re-adver-
tised in July 2018 and the project has been rolled
over for implemen-
tation in 2018/2019 Financial
Year
R1 462 000 Technical Services
Progress Report
BSD20
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 10 Rehabilitate 0,3Km of
Whale Rd by 30 June 2018
Number of Kms of Whale Road Rehabili-
tated by 30 June 2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,3 Kms of
Whale Road by 30 June
2018
0 Km Not Achieved
Procurement processes
for the Reha-bilitation of Whale Road commenced in Septeme-ber 2017. No
qualifying bidders
were identi-fied during the SCM
Processes and the
tender had to be re-ad-
vertised to attract
capacitated bidders.
The tender for the re-
habilitation of Porpoise Street was re-adver-
tised in July 2018 and the project has been rolled
over for implemen-
tation in 2018/2019 Financial
Year
R1 000 000 Technical Services
Progress Report
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
T H E J E W E L O F T H E S O U T H C O A S T115
BSD18
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 10 Rehabilitated 0,4 Kms of Porpoise
Street
Number of Kms of Por-poise Street rehabilitated by 30 June
2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,4 Km of Porpoise
Street by 30 June 2018
0 Km Not Achieved
Procurement processes for the Re-habilitation of Porpoise Street com-menced in
Septemeber 2017. No qualifying
bidders were identi-fied during the SCM
Processes and the
tender had to be re-ad-
vertised to attract
capacitated bidders.
The tender for the re-
habilitation of Porpoise Street was re-adver-
tised in July 2018 and the project has been rolled
over for implemen-
tation in 2018/2019 Financial
Year
R900 000 Technical Services
Progress Report
BSD19
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 11 Rehabilitated 0,5 Kms of
Shayamoya Road
Number of Kms of Shay-amoya Road rehabilitated by 30 June
2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,5 Kms of
Shayamoya Road by 30 June 2018
0 Km Not Achieved
Procurement processes for the Re-habilitation of Shayam-oya Road
commenced in Septeme-ber 2017. No
qualifying bidders
were identi-fied during the SCM
Processes and the
tender had to be re-ad-
vertised to attract
capacitated bidders.
The tender for the re-
habilitation of Porpoise Street was re-adver-
tised in July 2018 and the project has been rolled
over for implemen-
tation in 2018/2019 Financial
Year
R1 462 000 Technical Services
Progress Report
BSD20
To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Rehabilitation of Urban Roads
Ward 10 Rehabilitate 0,3Km of
Whale Rd by 30 June 2018
Number of Kms of Whale Road Rehabili-
tated by 30 June 2018
n/a n/a n/a n/a Number of Kms
Rehabilitate 0,3 Kms of
Whale Road by 30 June
2018
0 Km Not Achieved
Procurement processes
for the Reha-bilitation of Whale Road commenced in Septeme-ber 2017. No
qualifying bidders
were identi-fied during the SCM
Processes and the
tender had to be re-ad-
vertised to attract
capacitated bidders.
The tender for the re-
habilitation of Porpoise Street was re-adver-
tised in July 2018 and the project has been rolled
over for implemen-
tation in 2018/2019 Financial
Year
R1 000 000 Technical Services
Progress Report
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
116
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTUREBSD21 To ensure
provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Upgrading of Umzinto Stormwater
Ward 11, 12, 13
Upgraded Umzinto
Stormwater
Umzinto Stormwater upgraded by 30 June 2018
n/a n/a n/a n/a Number of Kms
Upgrade Umzinto
Stormwater by 30 June
2018
Umzinto Storwater Upgraded
Achieved n/a n/a R800 000 Technical Services
Certificate of Practical Completion
BSD22 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Upgrading of Scottburgh
CBD
Ward 15 Upgraded Scottburgh
CBD
Upgrade Scottburgh CBD by 30 June 2018
Rehabilitate Scottburgh CBD (Street Furniture,
Pavements & Ablutions) by 30 June 2017
0 n/a n/a Date Upgrade Scottburgh CBD by 30 June 2018
Scott-burgh CBD Upgraded by 30 June
2018
Achieved n/a n/a R22 000 000 Technical Services
Certificate of Practical Completion
BSD23 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Affective Maintenance
of Verge areas per month in
Umdoni
Ward 7, 10, 11, 12, 15
Maintained Verges in 11
Areas per month in Umdoni
Number of Verge areas maintained
per month in Umdoni by 30
June 2018
n/a n/a 11 n/a Number of Areas
Maintain Verges in 11 Areas
per month in Umdoni by 30 June
2018
Area 1 - Maintained 9 Months Area 2-
Maintained 8 Months Area 3 -
Maintained 10 Months
Area 4 - Maintained 7 Months Area 5 -
Maintained 9 Months Area 6 -
Maintained 8 months Area 7 -
Maintained 7 Months Area 8 -
Maintained 6 Months Area 9 -
Maintained 6 Months Area 10 -
Maintained 5 Months Area 11 -
Maintained 5 Months
Not Achieved
Service Pro-viders for
Areas 7 & 9 were not on site for the months of
May & June 2018
Contracts with Service
Providers has ended and EPWP
programme will com-
mence in the 2018/2019 financial
year
R4 472 579 Community Services
Payment Vouchers and Report to Portfolio Committee
BSD24 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Maintenance of Tidal Pools
Ward 7 Maintained 1 Tidal Pool in Mtwalume
Number of Tidal Pools
Maintained in Mtwalume by 30 June 2018
n/a n/a n/a n/a Number Maintain 1 Tidal Pool in Mtwalume by 30 June
2018
1 Tidal Pool maintained
Achieved n/a n/a R100 000 Community Services
Payment Vouchers and Report to Portfolio Committee
T H E J E W E L O F T H E S O U T H C O A S T117
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IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTUREBSD21 To ensure
provision, upgrading, and main-tenance of infrastructure and services that enhances economic development
Upgrading of Umzinto Stormwater
Ward 11, 12, 13
Upgraded Umzinto
Stormwater
Umzinto Stormwater upgraded by 30 June 2018
n/a n/a n/a n/a Number of Kms
Upgrade Umzinto
Stormwater by 30 June
2018
Umzinto Storwater Upgraded
Achieved n/a n/a R800 000 Technical Services
Certificate of Practical Completion
BSD22 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Upgrading of Scottburgh
CBD
Ward 15 Upgraded Scottburgh
CBD
Upgrade Scottburgh CBD by 30 June 2018
Rehabilitate Scottburgh CBD (Street Furniture,
Pavements & Ablutions) by 30 June 2017
0 n/a n/a Date Upgrade Scottburgh CBD by 30 June 2018
Scott-burgh CBD Upgraded by 30 June
2018
Achieved n/a n/a R22 000 000 Technical Services
Certificate of Practical Completion
BSD23 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Affective Maintenance
of Verge areas per month in
Umdoni
Ward 7, 10, 11, 12, 15
Maintained Verges in 11
Areas per month in Umdoni
Number of Verge areas maintained
per month in Umdoni by 30
June 2018
n/a n/a 11 n/a Number of Areas
Maintain Verges in 11 Areas
per month in Umdoni by 30 June
2018
Area 1 - Maintained 9 Months Area 2-
Maintained 8 Months Area 3 -
Maintained 10 Months
Area 4 - Maintained 7 Months Area 5 -
Maintained 9 Months Area 6 -
Maintained 8 months Area 7 -
Maintained 7 Months Area 8 -
Maintained 6 Months Area 9 -
Maintained 6 Months Area 10 -
Maintained 5 Months Area 11 -
Maintained 5 Months
Not Achieved
Service Pro-viders for
Areas 7 & 9 were not on site for the months of
May & June 2018
Contracts with Service
Providers has ended and EPWP
programme will com-
mence in the 2018/2019 financial
year
R4 472 579 Community Services
Payment Vouchers and Report to Portfolio Committee
BSD24 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Maintenance of Tidal Pools
Ward 7 Maintained 1 Tidal Pool in Mtwalume
Number of Tidal Pools
Maintained in Mtwalume by 30 June 2018
n/a n/a n/a n/a Number Maintain 1 Tidal Pool in Mtwalume by 30 June
2018
1 Tidal Pool maintained
Achieved n/a n/a R100 000 Community Services
Payment Vouchers and Report to Portfolio Committee
118
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IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD25 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Paving of Car Park
Ward 7 Paved 1 Car Park in Mtwalume
Beach
Number of Car Parks paved in
Mtwalume Beach by 30 June 2018
n/a n/a n/a n/a Number Pave 1 Car Park in
Mtwalume Beach by 30 June 2018
1 car park paved
Achieved n/a n/a R559 700 Community Services
Payment Voucher
BSD26 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Maintain of Ablutions in Park Rynie
Beach
Ward 10 Maintained Ablutions in Park Rynie
Beach
Maintain Ab-lutions in Park Rynie Beach by 30 June
2018
n/a n/a n/a n/a Date Maintain Ablutions in Park Rynie
Beach by 30 June 2018
1 ablution facility at
Park Rynie Beach main-
tained
Achieved n/a N/a R150 000 Community Services
Payment Voucher
BSD27 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Maintenance of Sport Fields
ward 3 & 4 Maintain 2 Sport Fields by 30 June
2018
Number of Sport Fields
maintained by 30 June 2018
Maintain 6 sports fields as per sched-
ule by 30 June 2017
6 Sportfields maintained
6 n/a Number Maintain 2 Sport Fields by 30 June
2018
Nil Not Achieved
The dept of Human
Setlements appointed a service provier which
necisitated cancellation of the order issued by Umdoni
Human Set-tlements has maintained
2 Sport Fields in Umdoni
R200 000 Community Services
Payment Voucher
BSD28 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Maintenance of Community
halls
Ward 1, 2, 4, 5, 19
Maintain 18 Community Halls by 30 June 2018
Number of Community Halls main-tained by 30 June 2018
Maintain 9 Halls as per schedule by
30 June 2017
4 Halls main-tained
4 n/a Number Maintain 18 Community Halls by 30 June 2018
18 Achieved n/a n/a R1 000 000 Community Services
Payment Vouchers
BSD29 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Monitor Collection of Waste from Households
and Busi-nesses
All Monitored Collection of Waste from households and Busi-
nesses
Number of days within
which refuse is collected
in businesses and residen-tial per week by 30 June
2017
Monitor 1 Day of refuse collection in businesses
per week and once a week in residential by 30 June
2017
Monitored 1 Day of refuse
removal in businesses
per week and once a week in residential
1 Day a week in businesses and 1 day a
week in Resi-dential Areas
n/a Number Monitor 1 Day of refuse
collection in businesses per week and once a week in residential by 30 June
2017
Monitored 1 Day of refuse
collection in Businesses per week and once a week in residential
Achieved n/a n/a R6 300 000 Technical Services
Sugned Collection
Schedule by HOD
T H E J E W E L O F T H E S O U T H C O A S T119
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD25 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Paving of Car Park
Ward 7 Paved 1 Car Park in Mtwalume
Beach
Number of Car Parks paved in
Mtwalume Beach by 30 June 2018
n/a n/a n/a n/a Number Pave 1 Car Park in
Mtwalume Beach by 30 June 2018
1 car park paved
Achieved n/a n/a R559 700 Community Services
Payment Voucher
BSD26 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Maintain of Ablutions in Park Rynie
Beach
Ward 10 Maintained Ablutions in Park Rynie
Beach
Maintain Ab-lutions in Park Rynie Beach by 30 June
2018
n/a n/a n/a n/a Date Maintain Ablutions in Park Rynie
Beach by 30 June 2018
1 ablution facility at
Park Rynie Beach main-
tained
Achieved n/a N/a R150 000 Community Services
Payment Voucher
BSD27 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Maintenance of Sport Fields
ward 3 & 4 Maintain 2 Sport Fields by 30 June
2018
Number of Sport Fields
maintained by 30 June 2018
Maintain 6 sports fields as per sched-
ule by 30 June 2017
6 Sportfields maintained
6 n/a Number Maintain 2 Sport Fields by 30 June
2018
Nil Not Achieved
The dept of Human
Setlements appointed a service provier which
necisitated cancellation of the order issued by Umdoni
Human Set-tlements has maintained
2 Sport Fields in Umdoni
R200 000 Community Services
Payment Voucher
BSD28 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Maintenance of Community
halls
Ward 1, 2, 4, 5, 19
Maintain 18 Community Halls by 30 June 2018
Number of Community Halls main-tained by 30 June 2018
Maintain 9 Halls as per schedule by
30 June 2017
4 Halls main-tained
4 n/a Number Maintain 18 Community Halls by 30 June 2018
18 Achieved n/a n/a R1 000 000 Community Services
Payment Vouchers
BSD29 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Monitor Collection of Waste from Households
and Busi-nesses
All Monitored Collection of Waste from households and Busi-
nesses
Number of days within
which refuse is collected
in businesses and residen-tial per week by 30 June
2017
Monitor 1 Day of refuse collection in businesses
per week and once a week in residential by 30 June
2017
Monitored 1 Day of refuse
removal in businesses
per week and once a week in residential
1 Day a week in businesses and 1 day a
week in Resi-dential Areas
n/a Number Monitor 1 Day of refuse
collection in businesses per week and once a week in residential by 30 June
2017
Monitored 1 Day of refuse
collection in Businesses per week and once a week in residential
Achieved n/a n/a R6 300 000 Technical Services
Sugned Collection
Schedule by HOD
120
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD30 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Provide Support to Informal Economy
Ward 13 Constructed Informal Trad-
ers Stalls
Constructed informal Trad-ers Stalls by 30 June 2018
Appoint contrac-
tors for the construction of informal
Traders Stalls by 30 June
2017
0 n/a Date Construct informal Traders
Stalls by 30 June 2017
0 Not Achieved
Delays in SCM
Processses due to the non-sitting of Bid-Com-
mittees
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
with the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R2 000 000 Planning and Devel-
opment
Completion Certificate
BSD31 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Humberdale Cemetery
Ward 11 Maintained 1 Cemetery
(Humberdale)
Number of Cemeteries maintained
(Humberdale) by 30 June
2018
n/a n/a n/a n/a Number Maintain 1 Cemetery (Humber-
dale) by 30 June 2018
1 Cemetery (Humber-
dale) main-tained
Achieved n/a n/a R200 000 Community Services
Payment Vouchers
BSD32 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Umzinto Sportfield
Ward 13 Upgraded 1 Sportfield in
Umzinto
Number of Sportsfield
upgraded in Umzinto by 30
June 2018
Complete additions and
alterations to Umzinto
Sportsfield by 30 June 2017
0 n/a n/a Number Upgrade 1 Sportfield in Umzinto by 30 June
2018
0 Not Achieved
Upgrading on Umzinto Sportsfield was placed on hold due to a pending court case
between the Municipality and the Ser-vice provid-er that was appointed in 2012 to
upgrade the sportsfield hence pro-curement processes
could not be conducted
prior to the court
ruling on the matter
the Court has issued judgement in favour of the Munic-ipality and
procurement processes have been
finalized and the Service
provider appointed.
The upgrad-ing of Umz-into Sport Field has
been rolled over to the 2018/2019 Financial
Year
R1 200 000 Technical Services
Appoint-ment Letter
T H E J E W E L O F T H E S O U T H C O A S T121
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD30 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Provide Support to Informal Economy
Ward 13 Constructed Informal Trad-
ers Stalls
Constructed informal Trad-ers Stalls by 30 June 2018
Appoint contrac-
tors for the construction of informal
Traders Stalls by 30 June
2017
0 n/a Date Construct informal Traders
Stalls by 30 June 2017
0 Not Achieved
Delays in SCM
Processses due to the non-sitting
of Bid-Com-mittees
Lack of Ca-
pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
with the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R2 000 000 Planning and Devel-
opment
Completion Certificate
BSD31 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Humberdale Cemetery
Ward 11 Maintained 1 Cemetery
(Humberdale)
Number of Cemeteries maintained
(Humberdale) by 30 June
2018
n/a n/a n/a n/a Number Maintain 1 Cemetery (Humber-
dale) by 30 June 2018
1 Cemetery (Humber-
dale) main-tained
Achieved n/a n/a R200 000 Community Services
Payment Vouchers
BSD32 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Umzinto Sportfield
Ward 13 Upgraded 1 Sportfield in
Umzinto
Number of Sportsfield
upgraded in Umzinto by 30
June 2018
Complete additions and
alterations to Umzinto
Sportsfield by 30 June 2017
0 n/a n/a Number Upgrade 1 Sportfield in Umzinto by 30 June
2018
0 Not Achieved
Upgrading on Umzinto Sportsfield was placed on hold due to a pending court case
between the Municipality and the Ser-vice provid-er that was appointed in 2012 to
upgrade the sportsfield hence pro-curement processes
could not be conducted
prior to the court
ruling on the matter
the Court has issued judgement in favour of the Munic-ipality and
procurement processes have been
finalized and the Service
provider appointed.
The upgrad-ing of Umz-into Sport Field has
been rolled over to the 2018/2019 Financial
Year
R1 200 000 Technical Services
Appoint-ment Letter
122
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD33 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Speed Humps All wards Constructed 40 Speed
Humps in Um-doni area
Number of Speed humps constructed in Umdoni area by 30 June
2018
n/a n/a n/a n/a Number Construct 40 Speed humps in Umdoni
area by 30 June 2018
40 Speed-humps
constructed
Achieved n/a n/a R600 000 Technical Services
Certificate of Practical Completion
BSD34 To ensure that the Housing Backlog is eliminated
Amandawe Rural Housing Project Phase
2
Ward 14,17,16 Constructed 40 Houses for Amandawe
Rural Housing Project
Number of houses con-structed for Amandawe
Rural Housing Project by 30
June 2018
Tranche 2 Amandawe
Rural Housing Project Tripar-tite agreement signed by 30
June 2017
Tranche 2 Tripartite
Agreement was signed on 28 November
2016
n/a n/a Number Construct 40 Houses for Amandawe Rural Hous-ing Project by 30 June
2018
40 Houses Constructed
Achieved n/a n/a DOH Technical Services
Progress Report
BSD35 To ensure that the Housing Backlog is eliminated
Malangeni Rural Housing Project Phase
2
Ward 7,8,9 Constructed 20 Houses for
Malangeni Rural Housing
Project
Number of houses
constructed for Malangeni Rural Housing Project by 30
June 2018
Tranche 2 Malangeni
Rural Housing Project Tripar-tite agreement signed by 30
June 2017
Tranche 2 Tripartite
Agreement was signed on 22 May 2017
n/a n/a Number Construct 20 Houses for Malangeni Rural Hous-ing Project by 30 June
2018
22 Houses Constructed
Achieved n/a n/a DOH Technical Services
Progress Report
BSD36 To ensure that the Housing Backlog is eliminated
Aprroval of Tranche 2 Ap-plication t for Amahlongwa Rural Housing
Project by Department
Human Settle-ments
Ward 16 Tranche 2 application for Amahlongwa Rural Housing project -phase 2 appoved by Department of Human
Settlements
Approve Tranche 2
application for Amahlongwa Rural Housing
project - Phase 2 by
Department of Human Settle-ments by 30 June 2018
Tranche 1 project
application for KwaCele
Rural Housing submitted by 30 June 2017
Trache 1 application has been
submitted and approved
n/a n/a Date Approve Tranche 2 Appli-
cation for Amahlong-wa Rural Housing Project - Phase 2
by Human Settlements by 30 June
2018
Tranche 2 not ap-proved
Not Achieved
The appointed
Implement-ing Agent by Human
Settlements had to align the Housing Sector Plan to include electrifica-tionn of the
Housing subsidy
The Housing Sector Plan has been approved by Council
and the Department of Human
Settlements will approve
the new Housing Plan that
will include electrifica-tion of the housing subsidy
DOH Technical Services
Progress Report
BSD37 To ensure that the Housing Backlog is eliminated
Construction of Vulamehlo Rural Housing
Project
Ward 1,2,3 Constructed 120 Houses
in Vulamehlo Rural Housing
Project
Number of houses
constructed in Vulamehlo Rural Housing project by 30
June 2018
Construct 100 Units for Vu-
lamehlo Hous-ing Project by 30 June 2017
100 units have been
constructed
60 n/a Number Construct 120 Houses for Vulame-
hlo Rural Housing
project by 30 June
2018
120 Houses Constructed
Achieved n/a n/a DOH Technical Services
Progress Report
BSD38 To ensure that the Housing Backlog is eliminated
Sign Tripartite Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade
Ward 6 Signed Tripartite
Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade
Sign Tripartite Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade by 30 June
2018
Submitted progress re-
port to Human Settlement
& Infrastruc-ture Portfolio Committee
on Vulindlela Rural Housing
Project
Submitted progress re-
port to Human Settlement
& Infrastruc-ture Portfolio Committee
on Vulindlela Rural Housing Project by 30
June 2017
n/a n/a Number Sign Tripartite
agreement for Umdoni Ward 6 Ru-ral Housing
Upgrade project by 30 June
2018
Trapitite Agreement signed on 3 April 2017
Achieved Tripartite Agree-
ment was approved
and signed in April 2017 however it
only became effective in April 2018 due to the
alignment of the Housing
Plan and electrifica-tion plan
for Subsidy Housing
n/a DOH Technical Services
Signed Trapartite
Agreement
T H E J E W E L O F T H E S O U T H C O A S T123
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
BSD33 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Speed Humps All wards Constructed 40 Speed
Humps in Um-doni area
Number of Speed humps constructed in Umdoni area by 30 June
2018
n/a n/a n/a n/a Number Construct 40 Speed humps in Umdoni
area by 30 June 2018
40 Speed-humps
constructed
Achieved n/a n/a R600 000 Technical Services
Certificate of Practical Completion
BSD34 To ensure that the Housing Backlog is eliminated
Amandawe Rural Housing Project Phase
2
Ward 14,17,16 Constructed 40 Houses for Amandawe
Rural Housing Project
Number of houses con-structed for Amandawe
Rural Housing Project by 30
June 2018
Tranche 2 Amandawe
Rural Housing Project Tripar-tite agreement signed by 30
June 2017
Tranche 2 Tripartite
Agreement was signed on 28 November
2016
n/a n/a Number Construct 40 Houses for Amandawe Rural Hous-ing Project by 30 June
2018
40 Houses Constructed
Achieved n/a n/a DOH Technical Services
Progress Report
BSD35 To ensure that the Housing Backlog is eliminated
Malangeni Rural Housing Project Phase
2
Ward 7,8,9 Constructed 20 Houses for
Malangeni Rural Housing
Project
Number of houses
constructed for Malangeni Rural Housing Project by 30
June 2018
Tranche 2 Malangeni
Rural Housing Project Tripar-tite agreement signed by 30
June 2017
Tranche 2 Tripartite
Agreement was signed on 22 May 2017
n/a n/a Number Construct 20 Houses for Malangeni Rural Hous-ing Project by 30 June
2018
22 Houses Constructed
Achieved n/a n/a DOH Technical Services
Progress Report
BSD36 To ensure that the Housing Backlog is eliminated
Aprroval of Tranche 2 Ap-plication t for Amahlongwa Rural Housing
Project by Department
Human Settle-ments
Ward 16 Tranche 2 application for Amahlongwa Rural Housing project -phase 2 appoved by Department of Human
Settlements
Approve Tranche 2
application for Amahlongwa Rural Housing
project - Phase 2 by
Department of Human Settle-ments by 30 June 2018
Tranche 1 project
application for KwaCele
Rural Housing submitted by 30 June 2017
Trache 1 application has been
submitted and approved
n/a n/a Date Approve Tranche 2 Appli-
cation for Amahlong-wa Rural Housing Project - Phase 2
by Human Settlements by 30 June
2018
Tranche 2 not ap-proved
Not Achieved
The appointed
Implement-ing Agent by Human
Settlements had to align the Housing Sector Plan to include electrifica-tionn of the
Housing subsidy
The Housing Sector Plan has been approved by Council
and the Department of Human
Settlements will approve
the new Housing Plan that
will include electrifica-tion of the housing subsidy
DOH Technical Services
Progress Report
BSD37 To ensure that the Housing Backlog is eliminated
Construction of Vulamehlo Rural Housing
Project
Ward 1,2,3 Constructed 120 Houses
in Vulamehlo Rural Housing
Project
Number of houses
constructed in Vulamehlo Rural Housing project by 30
June 2018
Construct 100 Units for Vu-
lamehlo Hous-ing Project by 30 June 2017
100 units have been
constructed
60 n/a Number Construct 120 Houses for Vulame-
hlo Rural Housing
project by 30 June
2018
120 Houses Constructed
Achieved n/a n/a DOH Technical Services
Progress Report
BSD38 To ensure that the Housing Backlog is eliminated
Sign Tripartite Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade
Ward 6 Signed Tripartite
Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade
Sign Tripartite Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade by 30 June
2018
Submitted progress re-
port to Human Settlement
& Infrastruc-ture Portfolio Committee
on Vulindlela Rural Housing
Project
Submitted progress re-
port to Human Settlement
& Infrastruc-ture Portfolio Committee
on Vulindlela Rural Housing Project by 30
June 2017
n/a n/a Number Sign Tripartite
agreement for Umdoni Ward 6 Ru-ral Housing
Upgrade project by 30 June
2018
Trapitite Agreement signed on 3 April 2017
Achieved Tripartite Agree-
ment was approved
and signed in April 2017 however it
only became effective in April 2018 due to the
alignment of the Housing
Plan and electrifica-tion plan
for Subsidy Housing
n/a DOH Technical Services
Signed Trapartite
Agreement
124
BSD39 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Upgrading of Macebo Road
Ward 18 Upgraded 0,15 Km of
Macebo Road
Number of Kms of
Macebo Road upgraded by 30 June 2018
Upgrade 1,2 Km of Macebo Access Rd by 30 June 2017
0,9 Kms of Macebo Rd upgraded
n/a n/a Number of Kms
Upgrade 0,15 Km
of Macebo Road by 30 June 2018
0,15Km Achieved n/a n/a R484 966 Technical Services
Completion Certificate
LED1 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Promote la-bour intensive
projects(EP-WP)
All Created jobs through la-
bour intensive projects
Number of jobs created through la-
bour intensive projects by 30
June 2018
Create 360 jobs through labour inten-sive projects by 30 June
2017
360 Jobs cre-ated through labour inten-sive projects
360 n/a Number Create 360 jobs through labour inten-sive projects by 30 June
2018
360 Jobs created through labour
intensive projects
Achieved n/a n/a R1 000 000 Technical Services
Beneficiary List
LED2 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Review and Adopt LED Strategy
All Reviewed and Adopted LED
Strategy
Review and Adopt LED
Strategy by 30 June 2018
n/a n/a 2015/2016 n/a Date Review and Adopt LED Strategy
by 30 June 2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting of Bid-Com-
mittees
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R500 000 Planning and Devel-
opment
Advert, Bid Committee Minutes
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
T H E J E W E L O F T H E S O U T H C O A S T125
BSD39 To ensure provision, upgrading, and main-tenance of
infrastructure and services
that enhances economic
development
Upgrading of Macebo Road
Ward 18 Upgraded 0,15 Km of
Macebo Road
Number of Kms of
Macebo Road upgraded by 30 June 2018
Upgrade 1,2 Km of Macebo Access Rd by 30 June 2017
0,9 Kms of Macebo Rd upgraded
n/a n/a Number of Kms
Upgrade 0,15 Km
of Macebo Road by 30 June 2018
0,15Km Achieved n/a n/a R484 966 Technical Services
Completion Certificate
LED1 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Promote la-bour intensive
projects(EP-WP)
All Created jobs through la-
bour intensive projects
Number of jobs created through la-
bour intensive projects by 30
June 2018
Create 360 jobs through labour inten-sive projects by 30 June
2017
360 Jobs cre-ated through labour inten-sive projects
360 n/a Number Create 360 jobs through labour inten-sive projects by 30 June
2018
360 Jobs created through labour
intensive projects
Achieved n/a n/a R1 000 000 Technical Services
Beneficiary List
LED2 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Review and Adopt LED Strategy
All Reviewed and Adopted LED
Strategy
Review and Adopt LED
Strategy by 30 June 2018
n/a n/a 2015/2016 n/a Date Review and Adopt LED Strategy
by 30 June 2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting
of Bid-Com-mittees
Lack of Ca-
pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R500 000 Planning and Devel-
opment
Advert, Bid Committee Minutes
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE
126
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
LOCAL ECONOMIC DEVELOPMENT LOCAL ECONOMIC DEVELOPMENT
LED3 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Facilitate the imple-
mentation of Scottburgh Beachfront
Development Concept
Ward 10 Facilitated the Imple-
mentation of Scottburgh Beachfront
Development Concept by 30
June 2018
Facilitate the Imple-
mentation of Scottburgh Beachfront
Development Concept by 30
June 2018
n/a n/a n/a n/a Date Facilitate the Implemen-
tation of Scottburgh Beachfront Develop-
ment Con-cept by 30 June 2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting of Bid-Com-
mittees
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R600 000 Planning and Devel-
opment
Progress Reports to Portfolio Committee
LED4 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Conduct SMME Train-
ing
All Train 10 SMMEs by 30
June 2018
Number of SMMEs
Trained by 30 June 2018
n/a n/a n/a n/a Number Train 10 SM-MEs by 30 June 2018
13 SMME’s Trained
Achieved n/a n/a R0 Planning and Devel-
opment
Attendance Registers
LED5` To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Strengthen Partnerships between De-velopers and
SMMEs
All Co-ordinat-ed 1 SMME Indaba and Breakfast
Number of SMME Indaba and Breakfast co-ordinated by 30 June
2018
n/a n/a n/a n/a Number Co-ordinate 1 SMME Indaba & Breakfast
by 30 June 2018
1 SMME Indaba & Breakfast held 17
May 2018 at Cutty Sark
Hotel
Achieved n/a n/a R300 000 Planning and Devel-
opment
Attendance Register
LED6 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Develop and Adopt Busi-
ness Incentive Policy
All Developed and Adopted Business In-
centive Policy
Develop and Adopt Busi-
ness Incentive Policy by 30 June 2018
n/a n/a n/a n/a Date Develop and Adopt Business Incentive
Policy by 30 June 2018
Draft Business Incentive
Policy
Not Achieved
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R0 Planning and Devel-
opment
Draft Business Incentive Policy
T H E J E W E L O F T H E S O U T H C O A S T127
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
LOCAL ECONOMIC DEVELOPMENT LOCAL ECONOMIC DEVELOPMENT
LED3 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Facilitate the imple-
mentation of Scottburgh Beachfront
Development Concept
Ward 10 Facilitated the Imple-
mentation of Scottburgh Beachfront
Development Concept by 30
June 2018
Facilitate the Imple-
mentation of Scottburgh Beachfront
Development Concept by 30
June 2018
n/a n/a n/a n/a Date Facilitate the Implemen-
tation of Scottburgh Beachfront Develop-
ment Con-cept by 30 June 2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting
of Bid-Com-mittees
Lack of Ca-
pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R600 000 Planning and Devel-
opment
Progress Reports to Portfolio Committee
LED4 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Conduct SMME Train-
ing
All Train 10 SMMEs by 30
June 2018
Number of SMMEs
Trained by 30 June 2018
n/a n/a n/a n/a Number Train 10 SM-MEs by 30 June 2018
13 SMME’s Trained
Achieved n/a n/a R0 Planning and Devel-
opment
Attendance Registers
LED5` To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Strengthen Partnerships between De-velopers and
SMMEs
All Co-ordinat-ed 1 SMME Indaba and Breakfast
Number of SMME Indaba and Breakfast co-ordinated by 30 June
2018
n/a n/a n/a n/a Number Co-ordinate 1 SMME Indaba & Breakfast
by 30 June 2018
1 SMME Indaba & Breakfast held 17
May 2018 at Cutty Sark
Hotel
Achieved n/a n/a R300 000 Planning and Devel-
opment
Attendance Register
LED6 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Develop and Adopt Busi-
ness Incentive Policy
All Developed and Adopted Business In-
centive Policy
Develop and Adopt Busi-
ness Incentive Policy by 30 June 2018
n/a n/a n/a n/a Date Develop and Adopt Business Incentive
Policy by 30 June 2018
Draft Business Incentive
Policy
Not Achieved
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R0 Planning and Devel-
opment
Draft Business Incentive Policy
128
LED7 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Provide Food Security
All Assisted 19 Communal/One Home
One Garden by 30 June
2018
Number of Communal/One Home
One Gardens assisted by 30
June 2018
n/a n/a n/a n/a Number Assist 19 Communal Gardens/
One Home One Garden by 30 June
2018
0 Not Achieved
Equipment bought through
the Supply Chain
Manage-ment Unit does not
correspond with what
was ordered to assist 19 Communal
Gardens
The LED Section has redefined
their specifi-cations to be more under-
standable to the SCM
Practitioners and the
project has been rolled
over for implemen-tation in the 2018/2019 Financial
Year
R100 000 Planning and Devel-
opment
Signed Beneficiery List
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
GG1 To effective and efficient internal and
external com-munication
Review and Adopt Annual
Report
All Reviewed and Adopted Um-doni Annual
Report
Review and Adopt Um-
doni Annual Report by 31 March 2018
Develop and adopt Annual report by 31 March 2017
Oversight Committeee convened on 10 April 2017 to finalize the
Oversight Report
May-17 n/a Date Review and Adopt Um-
doni Annual Report by 31 March 2018
2016/2017 Annual Report
adopted by Council on
28 May 2018
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the late establish-
ment of the Oversight
Committee
Oversight Committee has been
established and a
compliance checklist has been
developed and is being monitored by Audit
Committee on a quar-
terly basis to ensure that all compli-
ance targets are ad-
dressed and achieved
timeously.
R420 000 Corporate Services
Annual Report and
Council Resolution
GG2 To effective and efficient internal and
external com-munication
Co-ordinate Mayoral Izimbizo
All Co-ordinated 4 Mayoral Izimbizo
Number of Mayoral Izimbizo
co-ordinated by 30 Decem-
ber 2017
n/a n/a 16/11/01 n/a Number Co-ordinate 4 Mayoral
Izimbizo by 30 Decem-ber 2017
Co-Ordinat-ed 5 Mayor-al Izimbizos
Achieved n/a n/a
R961 750
OMM Attendance Registers
GG3 To effective and efficient internal and
external com-munication
Co-ordinate Budget Road-
shows
All Co-ordinated 4 Budget
Roadshows
Number of Budget
Roadshows Co-ordinated
by 30 May 2018
n/a n/a Apr-17 n/a Number Co-ordinate 4 Budget
Roadshows by 31 May
2018
4 Budget Roadshows co-ordinated
Achieved n/a n/a OMM Attendance Registers
GG4 To effective and efficient internal and
external com-munication
Conduct Ward Committee
Training
All Trained 19 Ward Commit-tee Members
Number of Ward Commit-tee Members Trained by 30
June 2018
n/a n/a n/a 19 Number Train 19 Ward
Committee Members
by 30 June 2018
27 Ward Committee members
trained
Achieved n/a n/a
R1 881 920
OMM Attendance Registers
GG5 To effective and efficient internal and
external com-munication
Covene Ward Committee Meetings
All Convened 200 Ward Commit-tee meetings
Number of Ward Commit-tee Meetings convened by 30 June 2018
n/a n/a n/a n/a Number Convene 200 Ward
Committee Meetings
by 30 June 2018
203 Ward Committee Meetings convened
Achieved n/a n/a OMM Attendance Registers
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
LOCAL ECONOMIC DEVELOPMENT LOCAL ECONOMIC DEVELOPMENT
T H E J E W E L O F T H E S O U T H C O A S T129
LED7 To promote economic
development in order to re-duce poverty, inequality and
unemploy-ment
Provide Food Security
All Assisted 19 Communal/One Home
One Garden by 30 June
2018
Number of Communal/One Home
One Gardens assisted by 30
June 2018
n/a n/a n/a n/a Number Assist 19 Communal Gardens/
One Home One Garden by 30 June
2018
0 Not Achieved
Equipment bought through
the Supply Chain
Manage-ment Unit does not
correspond with what
was ordered to assist 19 Communal
Gardens
The LED Section has redefined
their specifi-cations to be more under-
standable to the SCM
Practitioners and the
project has been rolled
over for implemen-
tation in the 2018/2019 Financial
Year
R100 000 Planning and Devel-
opment
Signed Beneficiery List
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
GG1 To effective and efficient internal and
external com-munication
Review and Adopt Annual
Report
All Reviewed and Adopted Um-doni Annual
Report
Review and Adopt Um-
doni Annual Report by 31 March 2018
Develop and adopt Annual report by 31 March 2017
Oversight Committeee convened on 10 April 2017 to finalize the
Oversight Report
May-17 n/a Date Review and Adopt Um-
doni Annual Report by 31 March 2018
2016/2017 Annual Report
adopted by Council on
28 May 2018
Not Achieved
Poor Planning within the Corporate Services
Department that has led to the late establish-
ment of the Oversight
Committee
Oversight Committee has been
established and a
compliance checklist has been
developed and is being monitored by Audit
Committee on a quar-
terly basis to ensure that all compli-
ance targets are ad-
dressed and achieved
timeously.
R420 000 Corporate Services
Annual Report and
Council Resolution
GG2 To effective and efficient internal and
external com-munication
Co-ordinate Mayoral Izimbizo
All Co-ordinated 4 Mayoral Izimbizo
Number of Mayoral Izimbizo
co-ordinated by 30 Decem-
ber 2017
n/a n/a 16/11/01 n/a Number Co-ordinate 4 Mayoral
Izimbizo by 30 Decem-ber 2017
Co-Ordinat-ed 5 Mayor-al Izimbizos
Achieved n/a n/a
R961 750
OMM Attendance Registers
GG3 To effective and efficient internal and
external com-munication
Co-ordinate Budget Road-
shows
All Co-ordinated 4 Budget
Roadshows
Number of Budget
Roadshows Co-ordinated
by 30 May 2018
n/a n/a Apr-17 n/a Number Co-ordinate 4 Budget
Roadshows by 31 May
2018
4 Budget Roadshows co-ordinated
Achieved n/a n/a OMM Attendance Registers
GG4 To effective and efficient internal and
external com-munication
Conduct Ward Committee
Training
All Trained 19 Ward Commit-tee Members
Number of Ward Commit-tee Members Trained by 30
June 2018
n/a n/a n/a 19 Number Train 19 Ward
Committee Members
by 30 June 2018
27 Ward Committee members
trained
Achieved n/a n/a
R1 881 920
OMM Attendance Registers
GG5 To effective and efficient internal and
external com-munication
Covene Ward Committee Meetings
All Convened 200 Ward Commit-tee meetings
Number of Ward Commit-tee Meetings convened by 30 June 2018
n/a n/a n/a n/a Number Convene 200 Ward
Committee Meetings
by 30 June 2018
203 Ward Committee Meetings convened
Achieved n/a n/a OMM Attendance Registers
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
LOCAL ECONOMIC DEVELOPMENT LOCAL ECONOMIC DEVELOPMENT
130
GG6 To promote human rights
and social upliftment of vulnerable
groups
HIV/Aids Support
All Trained 19 Ward Aids Councils
Number of Ward Aids Councils
trained by 31 December
2017
n/a n/a n/a n/a Number Train 19 Ward Aids
Councils by 31 Decem-ber 2017
0 Not Achieved
Poor Plan-ning within the Special
Programmes Unit
Department of Treasury
recommend-ed that a HIV/AIDS
Ward Map-ping needs to be con-
ducted prior to to the
training of Ward AIDS
Councils
National Treasury
appointed Global Fund to conduct HIV/AIDS
Ward Map-ping
Global Fund conducted a workshop on People Living with HIV/AIDS in Ward 13 &
12 which are wards that have been found to
have a high HIV/AIDS
rate within the Munici-
pality
R190 000 OMM Attendance Registers
GG7 To promote human rights
and social upliftment of vulnerable
groups
Gender Pro-grammes
All 300 Women to attend Umkhosi
Womhlanga Reed Dance
by 30 Septem-ber 2017
Number of Women attended Umkhosi
Womhlanga Reed dance
by 30 Septem-ber 2017
100 young women to at-tend Umkhosi Womhlanga Reed dance
by 30 Septem-ber 2016
272 women attended Umkhosi
Womhlanga Reed Dance
300 n/a Number 300 Young Women to attend Um-khosi Wom-hlanga Reed dance by 30 September
2017
300 Women attended Umkhosi
Womhlanga Reed Dance
Achieved n/a n/a R350 000 OMM Attendance Registers
GG8 To promote human rights
and social upliftment of vulnerable
groups
Disability Programmes
All Distributed 19 Wheelchairs
Number of Wheelchairs
distributed by 30 June 2018
n/a n/a n/a n/a Number Distribute 19 Wheelchairs by 30 June
2018
0 Wheel-chairs
Distributed
Not Achieved
n/a n/a R94 500 OMM Signed Beneficiery List
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
LOCAL ECONOMIC DEVELOPMENT LOCAL ECONOMIC DEVELOPMENT
T H E J E W E L O F T H E S O U T H C O A S T131
GG6 To promote human rights
and social upliftment of vulnerable
groups
HIV/Aids Support
All Trained 19 Ward Aids Councils
Number of Ward Aids Councils
trained by 31 December
2017
n/a n/a n/a n/a Number Train 19 Ward Aids
Councils by 31 Decem-ber 2017
0 Not Achieved
Poor Plan-ning within the Special
Programmes Unit
Department of Treasury
recommend-ed that a HIV/AIDS
Ward Map-ping needs to be con-
ducted prior to to the
training of Ward AIDS
Councils
National Treasury
appointed Global Fund to conduct HIV/AIDS
Ward Map-ping
Global Fund conducted
a workshop on People Living with HIV/AIDS in Ward 13 &
12 which are wards that have been found to
have a high HIV/AIDS
rate within the Munici-
pality
R190 000 OMM Attendance Registers
GG7 To promote human rights
and social upliftment of vulnerable
groups
Gender Pro-grammes
All 300 Women to attend Umkhosi
Womhlanga Reed Dance
by 30 Septem-ber 2017
Number of Women attended Umkhosi
Womhlanga Reed dance
by 30 Septem-ber 2017
100 young women to at-tend Umkhosi Womhlanga Reed dance
by 30 Septem-ber 2016
272 women attended Umkhosi
Womhlanga Reed Dance
300 n/a Number 300 Young Women to attend Um-khosi Wom-hlanga Reed dance by 30 September
2017
300 Women attended Umkhosi
Womhlanga Reed Dance
Achieved n/a n/a R350 000 OMM Attendance Registers
GG8 To promote human rights
and social upliftment of vulnerable
groups
Disability Programmes
All Distributed 19 Wheelchairs
Number of Wheelchairs
distributed by 30 June 2018
n/a n/a n/a n/a Number Distribute 19 Wheelchairs by 30 June
2018
0 Wheel-chairs
Distributed
Not Achieved
n/a n/a R94 500 OMM Signed Beneficiery List
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
LOCAL ECONOMIC DEVELOPMENT LOCAL ECONOMIC DEVELOPMENT
132
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
GG9 To promote human rights
and social upliftment of vulnerable
groups
Distribution of Sanitary
Towels
All Distributed Sanitary
Towels to 33 Schools with-
in Umdoni Municipality
Number of Schools distributed
with Sanitary Towels by 31 March 2018
n/a n/a n/a n/a Number Distribute Sanitary
Towels to 33 schools
within Umdoni
Municipality by 31 March
2018
20 Boxes of Pads Distrib-uted in Local Reed Dance in August
2017
Not Achieved
When the Municipal-ity set this target the
Department of Education
had not embarked
on the distribution of Sanitary
towels however when the FY started
Department of Education started the programme of distribut-ing Sanitary
Towels to schools
therefore Umdoni could no longer
implement their pro-gramme
During the 1st Quarter
Umdoni distributed
sanitary pads during their annual
womens reed dance programme in Amalan-
geni
R236 118
OMM Attendance Registers
GG10 To promote human rights
and social upliftment of vulnerable
groups
Dress a School Child
All Dress 150 Scholars
with school Uniform
Number of Scholars
Dressed with School Uni-forms by 31 March 2018
Dress 150 Scholars with Uniforms by
31 March 2017
229 Scholars dressed with
Uniforms
150 n/a Number Dress 150 Scholars with Uni-
forms by 31 March 2018
272 Schol-ars dressed
Achieved n/a n/a OMM Beneficiary List
T H E J E W E L O F T H E S O U T H C O A S T133
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
GG9 To promote human rights
and social upliftment of vulnerable
groups
Distribution of Sanitary
Towels
All Distributed Sanitary
Towels to 33 Schools with-
in Umdoni Municipality
Number of Schools distributed
with Sanitary Towels by 31 March 2018
n/a n/a n/a n/a Number Distribute Sanitary
Towels to 33 schools
within Umdoni
Municipality by 31 March
2018
20 Boxes of Pads Distrib-uted in Local Reed Dance in August
2017
Not Achieved
When the Municipal-ity set this target the
Department of Education
had not embarked
on the distribution of Sanitary
towels however when the FY started
Department of Education started the programme of distribut-ing Sanitary
Towels to schools
therefore Umdoni could no longer
implement their pro-gramme
During the 1st Quarter
Umdoni distributed
sanitary pads during their annual
womens reed dance programme in Amalan-
geni
R236 118
OMM Attendance Registers
GG10 To promote human rights
and social upliftment of vulnerable
groups
Dress a School Child
All Dress 150 Scholars
with school Uniform
Number of Scholars
Dressed with School Uni-forms by 31 March 2018
Dress 150 Scholars with Uniforms by
31 March 2017
229 Scholars dressed with
Uniforms
150 n/a Number Dress 150 Scholars with Uni-
forms by 31 March 2018
272 Schol-ars dressed
Achieved n/a n/a OMM Beneficiary List
134
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
GG11 To promote human rights
and social upliftment of vulnerable
groups
Youth Bursary Programme
All Assisted 30 Matriculants with registra-
tion fees
Number of Matriculants assisted with registration fees by 28
February 2018
Assist 25 Ap-plicants with registration
fees bursaries by 28 Febru-
ary 2017
25 25 n/a Number Assist 30 Matricu-
lants with Registration Fees by 28 February
2018
26 Students award-ed with
registration bursaries
Not Achieved
Applicants that were shortlisted
for the award of
registration bursaries received
free educa-tion from
NSFAS and could not be considered for award.
In the new FY the Youth
Office will shortlist
more than 30 Cadidates
R300 000
OMM Copy of ad-vert, Proof
of payment and Council
resolution
GG12 To promote human rights
and social upliftment of vulnerable
groups
Youth Bursary Programme
All Assisted 4 stu-dents with full
bursaries
Number of students as-
sisted with full bursaries by 28 February
2018
Assist 4 Appli-cants with full bursaries by 28 February
2017
4 Applicants assisted with full bursaries
4 n/a Number Assist 4 students with full
bursaries by 28 February
2018
1 Student awarded with full bursary
Not Achieved
Students were
contacted to submit their
proof of registration
and end year results so that the
Municipality can process payment of bursaries however there was
no response receieved from the
beneficieries and only
one student submitted
all required documenta-
tion
2017/2018 was the last year for the full bursary programme and all the funds have been divert-
ed to the registration bursary pro-
gramme
OMM Proof of Payment
GG13 To promote human rights
and social upliftment of vulnerable
groups
Participating in SALGA
Games
All Participated in SALGA
Games
Participated in SALGA
Games by 31 December
2017
Participate in SALGA Games by
31 December 2016
Participated in SALGA
Games on 08 - 11 December
2016
Dec-16 n/a Date Participate in SALGA Games by 31 Decem-ber 2017
Participated in SALGA
Games 6,7 & 8 December
2017
Achieved n/a n/a
R1 600 000
OMM Progress Report to Portfolio Committee
GG14 To promote human rights
and social upliftment of vulnerable
groups
Co-ordinate Umdoni May-
oral Cup
All Co-ordinated Umdoni May-
oral Cup
Number of Umdoni
Mayoral Cup hosted and
co-ordinated by 30 Septem-
ber 2017
n/a n/a n/a n/a Date Co-ordinate and Host 1 Umdoni
Mayoral Cup by 30 April
2018
0 Umdoni Mayoral Cup
hosted
Not Achieved
Poor finan-cial planning
within the Special Pro-
grammes section that
has led to lack of
implemen-tation of the Mayoral Cup programme
Team registration
has been conducted
and the programme
has been rolled over for imple-mentation in the new 2018/2019 Financial
Year
OMM Team Registration Forms
T H E J E W E L O F T H E S O U T H C O A S T135
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
GG11 To promote human rights
and social upliftment of vulnerable
groups
Youth Bursary Programme
All Assisted 30 Matriculants with registra-
tion fees
Number of Matriculants assisted with registration fees by 28
February 2018
Assist 25 Ap-plicants with registration
fees bursaries by 28 Febru-
ary 2017
25 25 n/a Number Assist 30 Matricu-
lants with Registration Fees by 28 February
2018
26 Students award-ed with
registration bursaries
Not Achieved
Applicants that were shortlisted
for the award of
registration bursaries received
free educa-tion from
NSFAS and could not be considered for award.
In the new FY the Youth
Office will shortlist
more than 30 Cadidates
R300 000
OMM Copy of ad-vert, Proof
of payment and Council
resolution
GG12 To promote human rights
and social upliftment of vulnerable
groups
Youth Bursary Programme
All Assisted 4 stu-dents with full
bursaries
Number of students as-
sisted with full bursaries by 28 February
2018
Assist 4 Appli-cants with full bursaries by 28 February
2017
4 Applicants assisted with full bursaries
4 n/a Number Assist 4 students with full
bursaries by 28 February
2018
1 Student awarded with full bursary
Not Achieved
Students were
contacted to submit their
proof of registration
and end year results so that the
Municipality can process payment of bursaries however there was
no response receieved from the
beneficieries and only
one student submitted
all required documenta-
tion
2017/2018 was the last year for the full bursary programme and all the funds have been divert-
ed to the registration bursary pro-
gramme
OMM Proof of Payment
GG13 To promote human rights
and social upliftment of vulnerable
groups
Participating in SALGA
Games
All Participated in SALGA
Games
Participated in SALGA
Games by 31 December
2017
Participate in SALGA Games by
31 December 2016
Participated in SALGA
Games on 08 - 11 December
2016
Dec-16 n/a Date Participate in SALGA Games by 31 Decem-ber 2017
Participated in SALGA
Games 6,7 & 8 December
2017
Achieved n/a n/a
R1 600 000
OMM Progress Report to Portfolio Committee
GG14 To promote human rights
and social upliftment of vulnerable
groups
Co-ordinate Umdoni May-
oral Cup
All Co-ordinated Umdoni May-
oral Cup
Number of Umdoni
Mayoral Cup hosted and
co-ordinated by 30 Septem-
ber 2017
n/a n/a n/a n/a Date Co-ordinate and Host 1 Umdoni
Mayoral Cup by 30 April
2018
0 Umdoni Mayoral Cup
hosted
Not Achieved
Poor finan-cial planning
within the Special Pro-
grammes section that
has led to lack of
implemen-tation of the Mayoral Cup programme
Team registration
has been conducted
and the programme
has been rolled over for imple-mentation in the new 2018/2019 Financial
Year
OMM Team Registration Forms
136
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATIONGG15 To promote
human rights and social
upliftment of vulnerable
groups
co-ordinate El-derly Citizens
Games
All Co-ordinated and Hosted El-derly Citizens
Games
Co-ordinate and Host El-
derly Citizens Games by 30
June 2018
n/a n/a n/a n/a Date Co-ordinate and Host
Elderly Citi-zens Games by 30 June
2018
Elderly Citi-zens Games
hosted 2 August 2018
Not Achieved
UGU District Fac-cilitated the process of Elderly Citi-zens Games so that all
Elderly citi-zens within the District could have an oppor-tunity to
participate and the
District set the date for Elderly Citi-zens Games for 2 August
2018
Special Pro-grammes
Unit in future will communi-cate with
the District Municipality with regards
to Elderly Citizens Games
prior to the setting of targets so that dates set by the
local corre-spond with
the dates for the District.
R45 000
OMM Attendance Register
T H E J E W E L O F T H E S O U T H C O A S T137
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATIONGG15 To promote
human rights and social
upliftment of vulnerable
groups
co-ordinate El-derly Citizens
Games
All Co-ordinated and Hosted El-derly Citizens
Games
Co-ordinate and Host El-
derly Citizens Games by 30
June 2018
n/a n/a n/a n/a Date Co-ordinate and Host
Elderly Citi-zens Games by 30 June
2018
Elderly Citi-zens Games
hosted 2 August 2018
Not Achieved
UGU District Fac-cilitated the process of
Elderly Citi-zens Games so that all
Elderly citi-zens within the District could have an oppor-tunity to
participate and the
District set the date for Elderly Citi-zens Games for 2 August
2018
Special Pro-grammes
Unit in future will communi-cate with
the District Municipality with regards
to Elderly Citizens Games
prior to the setting of targets so that dates set by the
local corre-spond with
the dates for the District.
R45 000
OMM Attendance Register
138
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
GG16 To promote human rights
and social upliftment of vulnerable
groups
Co-ordinate Youth Career
Exhibition
All Co-ordi-nated and
Facilitated 1 Youth Career
Exhibition
Number of Youth Career
Exhibition Co-ordinated
and Facilitated
n/a n/a n/a n/a Number Co-ordinate and facilitate
1 Youth Career Exhi-bition by 30 June 2018
Youth Career
Exhibition conduct-ed on 22
November 2017
Achieved n/a n/a
R1 500 000
OMM Youth Exhibition Report
GG17 To promote human rights
and social upliftment of vulnerable
groups
Conduct Youth Summit
All Conducted and Hosted 1
Umdoni Youth Summits
Number of Umdoni Youth Summit con-ducted and
hosted by 31 March 2018
n/a n/a n/a n/a Number Conduct and Host 1 Um-doni Youth
Summit by 30 June
2018
1 Youth Summit
hosted on 4 May 2018 -
06 May 2018
Achieved n/a n/a OMM Agenda & Youth Sum-mit Report/Resolutions
GG18 To promote human rights
and social upliftment of vulnerable
groups
Convene Youth Council
Meetings
All Convened 12 Youth Council
Meetings
Number of Youth Council
Meetings convened by 30 June 2018
n/a n/a n/a n/a Number Convene 9 Youth Coun-cil meetings by 30 June
2018
0 Not Achieved
Poor Plan-ning within the Special
Programmes Unit
Structures for Youth Council
were established in Quarter
3 due to the finalization
of launching Youth Ward
Forums thereaf-
ter Youth Council was established
Youth Coun-cils were
launched in May 2018 and Youth
Council Meetings
have commenced and will be rolled over for imple-mentation
and conven-ing in the 2018/2019 Financial
Year
OMM Attendance Registers
GG19 To promote human rights
and social upliftment of vulnerable
groups
Co-ordinate Umdoni Youth Talent Show
All Co-ordinated and Hosted 1 Youth Talent
Show in Umdoni
Number of Youth Talent Shows co-or-dinated and hosted by 30
June 2018
n/a n/a n/a n/a Number Co-ordinate and Host 1
Youth Talent Show in Umdoni
by 30 June 2018
0 Not Achieved
Youth Talent Show was replaced with the June 16
Youth Cele-bration and the Youth of Umdoni was given an op-portunity to participate and show-case their Talent and Skills in the Youth Day celebration Ceremony
Umdoni Municipality will do away
with the Youth Talent Show and
co-ordinate it simul-
taneously with the
Youth Day Celebration and merge it into one
programme in the up-coming Fi-
nancial Year 2018/2019
OMM Attendance Register
GG20 To promote human rights
and social upliftment of vulnerable
groups
Co-ordinate Boys to Men
Dialogue
All Co-ordinated and Host 1
Boys to Men dialogue
Number of Boys to Men
dialogue co-ordinated
and hosted by 30 June 2018
n/a n/a n/a n/a Number Co-ordinate and Host 1
Boys to Men Dialogue
by 30 June 2018
0 Not Achieved
Poor finan-cial planning
within the Special Pro-
grammes section that
has led to lack of
implemen-tation of the Boys to Men
Dialogue programme
The pro-gramme has been placed on hold for implemen-tation in the upcoming Financial
Year should funds be
available to implement
the pro-gramme
OMM Attendance Register
T H E J E W E L O F T H E S O U T H C O A S T139
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
GG16 To promote human rights
and social upliftment of vulnerable
groups
Co-ordinate Youth Career
Exhibition
All Co-ordi-nated and
Facilitated 1 Youth Career
Exhibition
Number of Youth Career
Exhibition Co-ordinated
and Facilitated
n/a n/a n/a n/a Number Co-ordinate and facilitate
1 Youth Career Exhi-bition by 30 June 2018
Youth Career
Exhibition conduct-ed on 22
November 2017
Achieved n/a n/a
R1 500 000
OMM Youth Exhibition Report
GG17 To promote human rights
and social upliftment of vulnerable
groups
Conduct Youth Summit
All Conducted and Hosted 1
Umdoni Youth Summits
Number of Umdoni Youth Summit con-ducted and
hosted by 31 March 2018
n/a n/a n/a n/a Number Conduct and Host 1 Um-doni Youth
Summit by 30 June
2018
1 Youth Summit
hosted on 4 May 2018 -
06 May 2018
Achieved n/a n/a OMM Agenda & Youth Sum-mit Report/Resolutions
GG18 To promote human rights
and social upliftment of vulnerable
groups
Convene Youth Council
Meetings
All Convened 12 Youth Council
Meetings
Number of Youth Council
Meetings convened by 30 June 2018
n/a n/a n/a n/a Number Convene 9 Youth Coun-cil meetings by 30 June
2018
0 Not Achieved
Poor Plan-ning within the Special
Programmes Unit
Structures for Youth Council
were established in Quarter
3 due to the finalization
of launching Youth Ward
Forums thereaf-
ter Youth Council was established
Youth Coun-cils were
launched in May 2018 and Youth
Council Meetings
have commenced and will be rolled over for imple-mentation
and conven-ing in the 2018/2019 Financial
Year
OMM Attendance Registers
GG19 To promote human rights
and social upliftment of vulnerable
groups
Co-ordinate Umdoni Youth Talent Show
All Co-ordinated and Hosted 1 Youth Talent
Show in Umdoni
Number of Youth Talent Shows co-or-dinated and hosted by 30
June 2018
n/a n/a n/a n/a Number Co-ordinate and Host 1
Youth Talent Show in Umdoni
by 30 June 2018
0 Not Achieved
Youth Talent Show was replaced with the June 16
Youth Cele-bration and the Youth of Umdoni was given an op-portunity to participate and show-case their Talent and Skills in the Youth Day celebration Ceremony
Umdoni Municipality will do away
with the Youth Talent Show and
co-ordinate it simul-
taneously with the
Youth Day Celebration and merge it into one
programme in the up-coming Fi-
nancial Year 2018/2019
OMM Attendance Register
GG20 To promote human rights
and social upliftment of vulnerable
groups
Co-ordinate Boys to Men
Dialogue
All Co-ordinated and Host 1
Boys to Men dialogue
Number of Boys to Men
dialogue co-ordinated
and hosted by 30 June 2018
n/a n/a n/a n/a Number Co-ordinate and Host 1
Boys to Men Dialogue
by 30 June 2018
0 Not Achieved
Poor finan-cial planning
within the Special Pro-
grammes section that
has led to lack of
implemen-tation of the Boys to Men
Dialogue programme
The pro-gramme has been placed on hold for implemen-
tation in the upcoming Financial
Year should funds be
available to implement
the pro-gramme
OMM Attendance Register
140
GG21 To ensure the provision
of a safe and secure
environment for all Umdoni
residents
Disaster Risk Management
Business Inspection
All Inspected 40 business
premises per year
Number of Business
Premises In-spected by 30
June 2018
Inspect 40 business
premises by 30 June 2017
40 Business premises inspected
40 n/a Number Inspect 40 Business Premises
by 30 June 2018
40 Achieved n/a n/a R0 Community Services
Signed Letter of the business premises inspected
GG22 To ensure the provision
of a safe and secure
environment for all Umdoni
residents
Beach Education Awareness
All Conducted 10 Beach education awareness campaigns
Number of Beach
education awareness campaigns
conducted by 30 June 2018
Conduct 10 Education Awareness
Campaigns at Schools by 30
June 2017
13 Education awareness campaigns conducted
10 n/a Number Conduct 10 Beach
Awareness campaigns by 30 June
2018
11 Achieved n/a n/a R0 Community Services
Signed letters from schools visited
GG23 To ensure the provision
of a safe and secure
environment for all Umdoni
residents
Condcut Roadblock and speed
timing exer-cises
All Conducted Road blocks and speed
timing exercises by
inspecting 200 vehicles
Number of Vehicles in-
spected by 30 June 2018
Conduct Road blocks and
speed timing exercises by
inspecting 200 vehicles by 30
June 2017
204 Vehicles inspected
200 n/a Number Conduct Road blocks and speed
timing exercises by inspecting
200 vehicles by June
2018
241 Achieved n/a n/a R0 Community Services
list of vehicles inspected
GG24 To ensure the effective
Oversight of Perfor-
mance Audit Committee and Audit
Committee
Coordinating PAC and AC
meeting
Administra-tion
Co-ordinated 4 PAC and AC
meetings
Number of PAC and AC
meetings co-ordinated by 30 June
2018
Coordinating 4 PAC and AC
meeting by 30 June 2017
Coordinated 1 PAC Meeting
and 5 AC meeting by
30 June 2017
4 n/a Number Co-ordinate 4 PAC and
AC Meetings by 30 June
2018
7 Achieved n/a n/a R216 000 OMM signed minutes an attendance register
GG25 To have func-tional Internal
Audit Unit
Approved Internal Audit
Plan
Administra-tion
Approved Internal Audit
Plan and Completed all Internal Audit
projects
Approve Internal Audit Plan and Final Internal Audit Projects by 30
June 2018
Approve & Implement
Internal Audit Plan by 30 June 2017
Approved IA Plan on the 28 Septem-ber 2016 &
Implemented Internal Audit
Plan by 30 June 2017
n/a n/a Date Approve & Implement
Internal Audit Plan
by 30 June 2018
Internal Audit Plan approved
on 30 April 2018
Achieved n/a n/a R216 000 OMM Risk based internal audit plan 2017/2018, All Internal Audit Re-ports
GG26 To have func-tional Internal
Audit Unit
Review and adopt Audit Charter and
Methodology
Administra-tion
Reviewed and Adopted Internal Audit Charter by 30 August 2017
Review and Adopt Internal Audit Charter by 30 August
2017
Review and Adopt Internal Audit Charter and Method-ology by 31 August 2016
Reviewed and Adopted Internal Audit Charter and
Methodology by 28 Septem-
ber 2016
n/a n/a Date Review and Adopt In-
ternal Audit Charter by 30 August
2017
Internal Au-dit Charter adopted in September
2017
Achieved n/a n/a R0 OMM Minutes and Audit Committee and Internal Ausit Charter and Methodol-ogy
FVM1 To ensure financial
sustainability and sound financial
principles
Convene MSCOA Proj-ect Steering Committee
meetings per Quarter
Administra-tion
Convened 4 MSCOA proj-ect steering Committee meetings
Number of MSCOA Proj-
ect Committee Meetings
convened by 30 June 2018
Convene 4 MSCOA Proj-ect Steering Committee
Meetings by 30 June 2017
4 MsCOA Steering
Committees convened
n/a n/a Number Convene 4 MSCOA
Project Steering
Committee Meetings
by 30 June 2018
4 Achieved n/a n/a R2 000 000 Financial Services
Attendance Register, Minutes
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
T H E J E W E L O F T H E S O U T H C O A S T141
GG21 To ensure the provision
of a safe and secure
environment for all Umdoni
residents
Disaster Risk Management
Business Inspection
All Inspected 40 business
premises per year
Number of Business
Premises In-spected by 30
June 2018
Inspect 40 business
premises by 30 June 2017
40 Business premises inspected
40 n/a Number Inspect 40 Business Premises
by 30 June 2018
40 Achieved n/a n/a R0 Community Services
Signed Letter of the business premises inspected
GG22 To ensure the provision
of a safe and secure
environment for all Umdoni
residents
Beach Education Awareness
All Conducted 10 Beach education awareness campaigns
Number of Beach
education awareness campaigns
conducted by 30 June 2018
Conduct 10 Education Awareness
Campaigns at Schools by 30
June 2017
13 Education awareness campaigns conducted
10 n/a Number Conduct 10 Beach
Awareness campaigns by 30 June
2018
11 Achieved n/a n/a R0 Community Services
Signed letters from schools visited
GG23 To ensure the provision
of a safe and secure
environment for all Umdoni
residents
Condcut Roadblock and speed
timing exer-cises
All Conducted Road blocks and speed
timing exercises by
inspecting 200 vehicles
Number of Vehicles in-
spected by 30 June 2018
Conduct Road blocks and
speed timing exercises by
inspecting 200 vehicles by 30
June 2017
204 Vehicles inspected
200 n/a Number Conduct Road blocks and speed
timing exercises by inspecting
200 vehicles by June
2018
241 Achieved n/a n/a R0 Community Services
list of vehicles inspected
GG24 To ensure the effective
Oversight of Perfor-
mance Audit Committee and Audit
Committee
Coordinating PAC and AC
meeting
Administra-tion
Co-ordinated 4 PAC and AC
meetings
Number of PAC and AC
meetings co-ordinated by 30 June
2018
Coordinating 4 PAC and AC
meeting by 30 June 2017
Coordinated 1 PAC Meeting
and 5 AC meeting by
30 June 2017
4 n/a Number Co-ordinate 4 PAC and
AC Meetings by 30 June
2018
7 Achieved n/a n/a R216 000 OMM signed minutes an attendance register
GG25 To have func-tional Internal
Audit Unit
Approved Internal Audit
Plan
Administra-tion
Approved Internal Audit
Plan and Completed all Internal Audit
projects
Approve Internal Audit Plan and Final Internal Audit Projects by 30
June 2018
Approve & Implement
Internal Audit Plan by 30 June 2017
Approved IA Plan on the 28 Septem-ber 2016 &
Implemented Internal Audit
Plan by 30 June 2017
n/a n/a Date Approve & Implement
Internal Audit Plan
by 30 June 2018
Internal Audit Plan approved
on 30 April 2018
Achieved n/a n/a R216 000 OMM Risk based internal audit plan 2017/2018, All Internal Audit Re-ports
GG26 To have func-tional Internal
Audit Unit
Review and adopt Audit Charter and
Methodology
Administra-tion
Reviewed and Adopted Internal Audit Charter by 30 August 2017
Review and Adopt Internal Audit Charter by 30 August
2017
Review and Adopt Internal Audit Charter and Method-ology by 31 August 2016
Reviewed and Adopted Internal Audit Charter and
Methodology by 28 Septem-
ber 2016
n/a n/a Date Review and Adopt In-
ternal Audit Charter by 30 August
2017
Internal Au-dit Charter adopted in September
2017
Achieved n/a n/a R0 OMM Minutes and Audit Committee and Internal Ausit Charter and Methodol-ogy
FVM1 To ensure financial
sustainability and sound financial
principles
Convene MSCOA Proj-ect Steering Committee
meetings per Quarter
Administra-tion
Convened 4 MSCOA proj-ect steering Committee meetings
Number of MSCOA Proj-
ect Committee Meetings
convened by 30 June 2018
Convene 4 MSCOA Proj-ect Steering Committee
Meetings by 30 June 2017
4 MsCOA Steering
Committees convened
n/a n/a Number Convene 4 MSCOA
Project Steering
Committee Meetings
by 30 June 2018
4 Achieved n/a n/a R2 000 000 Financial Services
Attendance Register, Minutes
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
142
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
FVM2 To ensure financial
sustainability and sound financial
principles
effective and Compliant Asset Man-
agement
Administra-tion
0 Audit Queries raised
by Auditor General on
Assets by 30 June 2018
Number of Audit Queries raised by AG on Assets by 30 June 2018
n/a n/a n/a n/a Number 0 Audit que-ries raised by AG on Assets by 30 June
2018
0 Achieved n/a n/a R1 000 000 Financial Services
Plan of Corrective Measures
FVM3 To ensure financial
sustainability and sound financial
principles
Financial Viability Man-
agement
Administra-tion
Maintain financial viability
through cash/cost coverage
ratio
financial viability
Maintained through cash/cost coverage
ratio by 30 June 2018
Maintain financial via-bility through
cash/cost coverage ratio
of 3:1 by 30 June 2017
Maintained Financial via-bility through cost coverage
ratio of 3:1
3:01 n/a Ratio Maintain financial viability through
cash/cost coverage
ratio of 3:1 by 30 June
2018
3:01 Achieved n/a n/a R0 Financial Services
Quartely Investment Register and cost cov-erage ratio calculation, F&A Finance Report Packs
FVM4 To ensure financial
sustainability and sound financial
principles
Conduct Data Cleansing
Administra-tion
Conducted 1 cleansing on the Debtors Data Base
Number of Cleansing on Debtors
database con-ducted by 30
June 2018
n/a n/a n/a n/a Number Conduct 1 Cleansing
exercise on the Debtors Data Base
per Annum by 30 June
2018
0 Not achieved
Lack of ca-pacity within the Finance Department where the
CFO was on extended leave and upon her
return there was insuf-ficient time to initiate (advertise/
Bid Commit-tee sittings/award, etc.) this cleans-ing exercise
before the end of Financial
Year
The CFO has drafted
the Terms of Reference
for the cleansing
Excersie and Procure-
ment pro-cesses will commence in Quarter
1 of the up-coming FY, this project
has also been rolled
over for implemen-tation in the 2018/2018
FY
R 200 000 Financial Services
Report to Portfolio Committee
FVM5 To ensure financial
sustainability and sound financial
principles
Property Valuations
Administra-tion
Implemented MPRA by 30 June 2018
Implement MPRA by 30 June 2018
n/a n/a n/a n/a Date Implemen-tation of
MPRA by 30 June 2018
Jun-18 Achieved n/a n/a R240 000 Financial Services
Report to Portfolio Committee
FVM6 To ensure financial
sustainability and sound financial
principles
Property rates By-Laws and
Policies
Administra-tion
Reviewed and Adopted Prop-
erty Rates Policy and
By-Laws by 30 June 2018
Review and Adopt Proper-ty Rates Policy and By-Laws by 30 June
2018
Review and adopt the
Rates policy by 30 June
2017
Property Rates Policy
reviewed and adopted 31 May 2017
May-17 n/a Date Review and Adopt Property
Rates Policy and By-Laws by 30 June
2018
May-18 Achieved n/a n/a R20 000 Financial Services
Advert, Rates Policy, Council Resolution
T H E J E W E L O F T H E S O U T H C O A S T143
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION
FVM2 To ensure financial
sustainability and sound financial
principles
effective and Compliant Asset Man-
agement
Administra-tion
0 Audit Queries raised
by Auditor General on
Assets by 30 June 2018
Number of Audit Queries raised by AG on Assets by 30 June 2018
n/a n/a n/a n/a Number 0 Audit que-ries raised by AG on Assets by 30 June
2018
0 Achieved n/a n/a R1 000 000 Financial Services
Plan of Corrective Measures
FVM3 To ensure financial
sustainability and sound financial
principles
Financial Viability Man-
agement
Administra-tion
Maintain financial viability
through cash/cost coverage
ratio
financial viability
Maintained through cash/cost coverage
ratio by 30 June 2018
Maintain financial via-bility through
cash/cost coverage ratio
of 3:1 by 30 June 2017
Maintained Financial via-bility through cost coverage
ratio of 3:1
3:01 n/a Ratio Maintain financial viability through
cash/cost coverage
ratio of 3:1 by 30 June
2018
3:01 Achieved n/a n/a R0 Financial Services
Quartely Investment Register and cost cov-erage ratio calculation, F&A Finance Report Packs
FVM4 To ensure financial
sustainability and sound financial
principles
Conduct Data Cleansing
Administra-tion
Conducted 1 cleansing on the Debtors Data Base
Number of Cleansing on Debtors
database con-ducted by 30
June 2018
n/a n/a n/a n/a Number Conduct 1 Cleansing
exercise on the Debtors Data Base
per Annum by 30 June
2018
0 Not achieved
Lack of ca-pacity within the Finance Department where the
CFO was on extended leave and upon her
return there was insuf-ficient time to initiate (advertise/
Bid Commit-tee sittings/award, etc.) this cleans-ing exercise
before the end of Financial
Year
The CFO has drafted
the Terms of Reference
for the cleansing
Excersie and Procure-
ment pro-cesses will commence in Quarter
1 of the up-coming FY, this project
has also been rolled
over for implemen-
tation in the 2018/2018
FY
R 200 000 Financial Services
Report to Portfolio Committee
FVM5 To ensure financial
sustainability and sound financial
principles
Property Valuations
Administra-tion
Implemented MPRA by 30 June 2018
Implement MPRA by 30 June 2018
n/a n/a n/a n/a Date Implemen-tation of
MPRA by 30 June 2018
Jun-18 Achieved n/a n/a R240 000 Financial Services
Report to Portfolio Committee
FVM6 To ensure financial
sustainability and sound financial
principles
Property rates By-Laws and
Policies
Administra-tion
Reviewed and Adopted Prop-
erty Rates Policy and
By-Laws by 30 June 2018
Review and Adopt Proper-ty Rates Policy and By-Laws by 30 June
2018
Review and adopt the
Rates policy by 30 June
2017
Property Rates Policy
reviewed and adopted 31 May 2017
May-17 n/a Date Review and Adopt Property
Rates Policy and By-Laws by 30 June
2018
May-18 Achieved n/a n/a R20 000 Financial Services
Advert, Rates Policy, Council Resolution
144
CC1 To facilitate an integrated
approach towards plan-ning for urban
and rural communities
Develop Umzinto
Urban Design Framework
Ward 13 Developed and Adopted
Umzinto Urban Design
Framework
Develop and Adopt Umz-into Urban
Design Frame-work by 30 June 2018
n/a n/a n/a n/a Date Develop and Adopt
Umzinto Ur-ban Design Framework by 30 June
2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting of Bid-Com-
mittees
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R500 000 Planning and Devel-
opment
Advert, Bid Committee Minutes
CC2 To facilitate an integrated
approach towards plan-ning for urban
and rural communities
Implement Umdoni
Adresses and Street Naming
programme
n/a Implemented Umdoni Ad-dresses and
Street Naming Programme
Number of Umdoni Addresses and Streets
named as per Implementa-tion Plan by
30 June 2018
n/a n/a n/a n/a Date Implemen-tation of Umdoni
Addresses and Street
Naming - Phase
1 (Urban Areas) by 30 June 2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting of Bid-Com-
mittees
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R500 000 Planning and Devel-
opment
Report to Portfolio Committee
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
FINANCIAL VIABILITY AND MANAGEMENT FINANCIAL VIABILITY AND MANAGEMENT
T H E J E W E L O F T H E S O U T H C O A S T145
CC1 To facilitate an integrated
approach towards plan-ning for urban
and rural communities
Develop Umzinto
Urban Design Framework
Ward 13 Developed and Adopted
Umzinto Urban Design
Framework
Develop and Adopt Umz-into Urban
Design Frame-work by 30 June 2018
n/a n/a n/a n/a Date Develop and Adopt
Umzinto Ur-ban Design Framework by 30 June
2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting
of Bid-Com-mittees
Lack of Ca-
pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R500 000 Planning and Devel-
opment
Advert, Bid Committee Minutes
CC2 To facilitate an integrated
approach towards plan-ning for urban
and rural communities
Implement Umdoni
Adresses and Street Naming
programme
n/a Implemented Umdoni Ad-dresses and
Street Naming Programme
Number of Umdoni Addresses and Streets
named as per Implementa-tion Plan by
30 June 2018
n/a n/a n/a n/a Date Implemen-tation of Umdoni
Addresses and Street Naming - Phase
1 (Urban Areas) by 30 June 2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting
of Bid-Com-mittees
Lack of Ca-
pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R500 000 Planning and Devel-
opment
Report to Portfolio Committee
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
FINANCIAL VIABILITY AND MANAGEMENT FINANCIAL VIABILITY AND MANAGEMENT
146
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
CROSS CUTTING INTERVENTIONS CROSS CUTTING INTERVENTIONS
CC3 To facilitate an integrated
approach towards plan-ning for urban
and rural communities
Review Spatial
Development Framework
All Reviewed and Adopted
Spatial Development Framework
Review and Adopt Spatial development
Framework by 30 June 2018
Review and consolidate SDF (Spatial Development Framework) by 30 June
2017
0 2015 n/a Date Review and Adopt Spatial De-velopment Framework by 30 June
2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting of Bid-Com-
mittees
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R400 000 Planning and Devel-
opment
Advert, Bid Committee Minutes
CC4 To facilitate an integrated
approach towards plan-ning for urban
and rural communities
Conduct Environmen-tal Awareness
campaigns
All Conducted 2 Environmen-tal Awareness
Campaigns
Number of environmental
Awareness campaigns
conducted by 30 June 2018
n/a n/a n/a n/a Number Conduct 2 Environ-mental
Awareness Campaigns by 30 June
2018
1 Not Achieved
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R10 000 Planning and Devel-
opment
Advert, Bid Committee Minutes
CC5 To Monitor and manage
proposed buildings and buildings un-der construc-
tion
Ensure compliance
with National Building Reg-
ulations
n/a Assess building plans below 500m² within 30days
Turnaround time to assess building plans below 500m²
Assess building plans below 500m² within 30days
by 30 June 2017
30 Days 30Days n/a Number of Days
Assess building
plans below 500m² with-in 60days
by 30 June 2018
35 Days Not Achieved
Shortage of Building Inspectors within the Building
Control Unit due to a
resignation of a Building
Inspector
Post of additional Building Inspector
will be advertised
by end June 2018 and
position will be filled in the new FY
R0 Planning and Devel-
opment
Plans Regis-ter & Refer-ral/Approval Letters
CC6 To Monitor and manage
proposed buildings and buildings un-der construc-
tion
Ensure compliance
with National Building Reg-
ulations
n/a Assess building plans Above 500m² within 30days
Turnaround time to assess building plans above 500m2
Assess building plans above 500m² within 60days
by 30 June 2017
30 Days 60 Days n/a Number of Days
Assess building
plans above 500m² with-in 60days
by 30 June 2018
43 Days Achieved n/a n/a R0 Planning and Devel-
opment
Plans Regis-ter & Refer-ral/Approval Letters
CC7 To Monitor and manage
proposed buildings and buildings un-der construc-
tion
Inspection of properties
n/a Inspect 1750 properties
Number of properties
inspected by 30 June 2018
Inspect 1750 properties by 30 June 2017
Q1- 768 Q2- 483 Q3- 623 Q4- 817
Grand Total-
2691
1750 n/a Number Inspect 1750 properties by 30 June
2018
2487 Achieved n/a n/a R0 Planning and Devel-
opment
Inspection Schedules & Reports
T H E J E W E L O F T H E S O U T H C O A S T147
UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT
IDP REF OBJECTIVES STRATE-GIES/INPUT WARD
MEA-SURABLE
OBJECTIVE/OUTPUT
KEY PER-FORMANCE INDICATOR
COMPARISON WITH PREVI-OUS FINANCIAL YEAR
BASELINE 2016/2017 BACKLOGS UNIT OF
MEASURE
IDP 2017/2018
ANNUAL BUDGET
RESPON-SIBLE
DEPART-MENT
PORTFOLIO OF EVI-DENCE2016/2017
TARGET 2016/2017 ACTUAL
ANNUAL TARGET ACTUAL
ACHIEVED/NOT
ACHIEVED
REASON FOR VARI-
ANCE
PLAN OF CORREC-
TIVE MEA-SURES
CROSS CUTTING INTERVENTIONS CROSS CUTTING INTERVENTIONS
CC3 To facilitate an integrated
approach towards plan-ning for urban
and rural communities
Review Spatial
Development Framework
All Reviewed and Adopted
Spatial Development Framework
Review and Adopt Spatial development
Framework by 30 June 2018
Review and consolidate SDF (Spatial Development Framework) by 30 June
2017
0 2015 n/a Date Review and Adopt Spatial De-velopment Framework by 30 June
2018
0 Not Achieved
Delays in SCM
Processses due to the non-sitting
of Bid-Com-mittees
Lack of Ca-
pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
With the Ap-pointment
of the Acting Municipal Manager an action
plan for the non-sit-
ting of bid committes
has been de-veloped and implement-ed however the tender
has expired and will be re-adver-tised for
implemen-tation in the
new FY.
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R400 000 Planning and Devel-
opment
Advert, Bid Committee Minutes
CC4 To facilitate an integrated
approach towards plan-ning for urban
and rural communities
Conduct Environmen-tal Awareness
campaigns
All Conducted 2 Environmen-tal Awareness
Campaigns
Number of environmental
Awareness campaigns
conducted by 30 June 2018
n/a n/a n/a n/a Number Conduct 2 Environ-mental
Awareness Campaigns by 30 June
2018
1 Not Achieved
Lack of Ca-pacity within the Planning
and De-velopment Department as General Manager Planning and De-
velopment Position is
vacant
General Manager Planning and De-
velopment vacancy has been adver-tised to be
filled.
R10 000 Planning and Devel-
opment
Advert, Bid Committee Minutes
CC5 To Monitor and manage
proposed buildings and buildings un-der construc-
tion
Ensure compliance
with National Building Reg-
ulations
n/a Assess building plans below 500m² within 30days
Turnaround time to assess building plans below 500m²
Assess building plans below 500m² within 30days
by 30 June 2017
30 Days 30Days n/a Number of Days
Assess building
plans below 500m² with-in 60days
by 30 June 2018
35 Days Not Achieved
Shortage of Building Inspectors within the Building
Control Unit due to a
resignation of a Building
Inspector
Post of additional Building Inspector
will be advertised
by end June 2018 and
position will be filled in the new FY
R0 Planning and Devel-
opment
Plans Regis-ter & Refer-ral/Approval Letters
CC6 To Monitor and manage
proposed buildings and buildings un-der construc-
tion
Ensure compliance
with National Building Reg-
ulations
n/a Assess building plans Above 500m² within 30days
Turnaround time to assess building plans above 500m2
Assess building plans above 500m² within 60days
by 30 June 2017
30 Days 60 Days n/a Number of Days
Assess building
plans above 500m² with-in 60days
by 30 June 2018
43 Days Achieved n/a n/a R0 Planning and Devel-
opment
Plans Regis-ter & Refer-ral/Approval Letters
CC7 To Monitor and manage
proposed buildings and buildings un-der construc-
tion
Inspection of properties
n/a Inspect 1750 properties
Number of properties
inspected by 30 June 2018
Inspect 1750 properties by 30 June 2017
Q1- 768 Q2- 483 Q3- 623 Q4- 817
Grand Total-
2691
1750 n/a Number Inspect 1750 properties by 30 June
2018
2487 Achieved n/a n/a R0 Planning and Devel-
opment
Inspection Schedules & Reports
148
COMPONENT K: UMDONI SERVICE DELIVERY BUDGET IMPLENTATION PLAN - 2018/2019 Table X.XX: 2017/2018 Annual Performace Report
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENTMTO1 To improve HR
Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Development and adoption of
Human Resources Strategy
Administration Adopted Human Resources Strat-egy by 30 June
2019
Date the Human Resources Strate-gy adopted
2011 5 Years Date
Develop and Adopt HR Strategy by 30
June 2019n/a n/a
Draft HR Strat-egy submitted
to Portfolio Committee
Adoption
R0
MTO2 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Review and Adopt Organogram that is in line with the Skills of the Organization
Administration Reviewed and Adopted
Organogram
Date reviewed organogram adopted
2015 - 16 n/a Date
Review and Adopt Organogram by 30
March 2019 n/a n/a Adoption n/a
R0
MTO3 To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets
Procure and im-pliment an elec-
tronic documents management
system
Administration Procured and Implemented
Electronic Doc-ument Manage-ment System by
30 June 2019
Date the Electron-ic Document Man-agement System implemented
n/a n/a Date Procure & Implement Electronic Document Management System
by 30 June 2019
n/a n/a n/a
Procured Electronic Document
Management System
R 1 055 000
MTO4 To establish an efficient and effective ICT Sys-tem unit within Umdoni which is compliant, advanced and en-hances commu-nication channels that will improve time management and increase service delivery and achievement of Performance targets
Review of relevant ICT policies to guide the municipality and improve efficiency
Administration Reviewed and Adopted ICT
Policy
Date the reviewed ICT Policy ad-opted
2016/2017 n/a Date Review and Adopt ICT Policy by 30 June
2019 n/a n/a
Draft ICT Pol-icy submitted
to Portfolio Committee
Adoption
R0
MTO5 Administration Reviewed and Adopted ICT
Strategy
Date the reviewed ICT Strategy adopted
2016 n/a Date Review and Adopt ICT Strategy by 30
June 2019 n/a n/a n/a Adoption
R0
MTO6 Administration Reviewed and Adopted ICT Framework
Date the reviewed ICT Framework adopted
n/a n/a Date
Review and Adopt ICT Framework by 30
June 2019 n/a n/a n/a Adoption
R0
MTO7 To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets
Enhancement of performance management
procedures in the organisation
Administration
Reviewed and adopted PMS Framework
Date OPMS Framework adopted
Jul-17 n/a Date
Review and Adopt PMS Framework by
31 July 2018 31 -July-2018 n/a n/a n/a
R0
T H E J E W E L O F T H E S O U T H C O A S T149
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENTMTO1 To improve HR
Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Development and adoption of
Human Resources Strategy
Administration Adopted Human Resources Strat-egy by 30 June
2019
Date the Human Resources Strate-gy adopted
2011 5 Years Date
Develop and Adopt HR Strategy by 30
June 2019n/a n/a
Draft HR Strat-egy submitted
to Portfolio Committee
Adoption
R0
MTO2 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Review and Adopt Organogram that is in line with the Skills of the Organization
Administration Reviewed and Adopted
Organogram
Date reviewed organogram adopted
2015 - 16 n/a Date
Review and Adopt Organogram by 30
March 2019 n/a n/a Adoption n/a
R0
MTO3 To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets
Procure and im-pliment an elec-
tronic documents management
system
Administration Procured and Implemented
Electronic Doc-ument Manage-ment System by
30 June 2019
Date the Electron-ic Document Man-agement System implemented
n/a n/a Date Procure & Implement Electronic Document Management System
by 30 June 2019
n/a n/a n/a
Procured Electronic Document
Management System
R 1 055 000
MTO4 To establish an efficient and effective ICT Sys-tem unit within Umdoni which is compliant, advanced and en-hances commu-nication channels that will improve time management and increase service delivery and achievement of Performance targets
Review of relevant ICT policies to guide the municipality and improve efficiency
Administration Reviewed and Adopted ICT
Policy
Date the reviewed ICT Policy ad-opted
2016/2017 n/a Date Review and Adopt ICT Policy by 30 June
2019 n/a n/a
Draft ICT Pol-icy submitted to Portfolio Committee
Adoption
R0
MTO5 Administration Reviewed and Adopted ICT
Strategy
Date the reviewed ICT Strategy adopted
2016 n/a Date Review and Adopt ICT Strategy by 30
June 2019 n/a n/a n/a Adoption
R0
MTO6 Administration Reviewed and Adopted ICT Framework
Date the reviewed ICT Framework adopted
n/a n/a Date
Review and Adopt ICT Framework by 30
June 2019 n/a n/a n/a Adoption
R0
MTO7 To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets
Enhancement of performance management
procedures in the organisation
Administration
Reviewed and adopted PMS Framework
Date OPMS Framework adopted
Jul-17 n/a Date
Review and Adopt PMS Framework by
31 July 2018 31 -July-2018 n/a n/a n/a
R0
150
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
MTO8 To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets
Improving In-ter-governmental
relations
Administration
Co-Ordinated and Facilitated a twin-ning engagement
with another Municipality
e.g (eThekwini Metro) as per
the Intergovern-mental Relations
Framework
Co-Ordinate and Facilitate a twinning engagement with another munici-pality (EThekwini Metro) as per the Intergovern-mental Relations Framework by 30 June 2019
n/a n/a Date
Co-Ordinate and Facilitate a twinning
engagement with another municipality
(EThekwini Metro) as per the Intergov-ernmental Relations
Framework by 30 June 2019
n/a n/a n/aEngagement with another Municipality
R0
MTO9To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets
Participation in the Back to Basics programme and maintaining com-pliance
Administration
Ensuring that the Municipality Categorization
is functional and green
% achieved on Back to Basics
scoring quarterly
n/a n/a %Achieve 70% on Back to Basics Quarterly by
30 June 201970% 70% 70% 70% R0
MTO10 Implementation of Performance
Management Sys-tem that in line
with organisation-al goals
Administration
Reviewed and Adopted PMS Pol-icy that cascades
Performance management to
all line managers by 30 June 2019
Date PMS policy reviewed and adopted that cascades Perfor-mance Manage-ment to all line Managers
n/a n/a Date Review and Adopt PMS Policy that cas-cades Performance Management to all
line managers by 30 June 2019
n/a n/a
Draft PMS Pol-icy submitted
to Portfolio Committee
Adoption R0
MTO11 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Development of skills and capacity building of employees through identified programmes
Administration Spending on the WSP budget by 30 June 2019
% of WSP budget spent 100% n/a Percentage Spend 100% of the
WSP Budget N/A 30% 70% 100%
R844 000,00MTO12 To improve HR
Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Development of skills and capacity building of employees through identified programmes
Administration Train Staff Mem-bers as per the
WSP by 30 June 2019
Number of Staff Members Trained in line with WSP
30 n/a Number
Train 35 Staff mem-bers in line with WSP
by 30 June 2019n/a n/a 17 18
MTO13 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Subsistence and Travelling Policy
Administration Review and Adopt Subsistence and Travelling Policy by 30 June 2019
Date Subsistence and Travelling Policy Reviewed and adopted
n/a n/a Date
Review and Adopt Subsistence and
Travelling policy by 30 June 2019
n/a n/a
Draft Subsis-tence & Trav-elling Policy
submitted to Portfolio Committee
Adoption
R 0
MT014 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Placement Policy Administration Review and Adopt Placement Policy by 30 June 2019
Date Placement Policy Reviewed and adopted
n/a n/a Date
Review and Adopt Placement policy by
30 June 2019n/a n/a
Draft Place-ment Policy submitted to Portfolio Committee
Adoption
R 0
MTO15 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Recruitment & Selection Policy
Administration Review and Adopt Recruitment &
Selection Policy by 30 June 2019
Date Recruitment & selection Policy Reviewed and adopted
n/a n/a Date
Review and Adopt Re-cruitment & Selection
policy by 30 June 2019
n/a n/a
Draft Re-cruitment &
Selection Pol-icy submitted
to Portfolio Committee
Adoption
R 0
T H E J E W E L O F T H E S O U T H C O A S T151
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
MTO8 To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets
Improving In-ter-governmental
relations
Administration
Co-Ordinated and Facilitated a twin-ning engagement
with another Municipality
e.g (eThekwini Metro) as per
the Intergovern-mental Relations
Framework
Co-Ordinate and Facilitate a twinning engagement with another munici-pality (EThekwini Metro) as per the Intergovern-mental Relations Framework by 30 June 2019
n/a n/a Date
Co-Ordinate and Facilitate a twinning
engagement with another municipality (EThekwini Metro)
as per the Intergov-ernmental Relations
Framework by 30 June 2019
n/a n/a n/aEngagement with another Municipality
R0
MTO9To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets
Participation in the Back to Basics programme and maintaining com-pliance
Administration
Ensuring that the Municipality Categorization
is functional and green
% achieved on Back to Basics
scoring quarterly
n/a n/a %Achieve 70% on Back to Basics Quarterly by
30 June 201970% 70% 70% 70% R0
MTO10 Implementation of Performance
Management Sys-tem that in line
with organisation-al goals
Administration
Reviewed and Adopted PMS Pol-icy that cascades
Performance management to
all line managers by 30 June 2019
Date PMS policy reviewed and adopted that cascades Perfor-mance Manage-ment to all line Managers
n/a n/a Date Review and Adopt PMS Policy that cas-cades Performance Management to all
line managers by 30 June 2019
n/a n/a
Draft PMS Pol-icy submitted to Portfolio Committee
Adoption R0
MTO11 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Development of skills and capacity building of employees through identified programmes
Administration Spending on the WSP budget by 30 June 2019
% of WSP budget spent 100% n/a Percentage Spend 100% of the
WSP Budget N/A 30% 70% 100%
R844 000,00MTO12 To improve HR
Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Development of skills and capacity building of employees through identified programmes
Administration Train Staff Mem-bers as per the
WSP by 30 June 2019
Number of Staff Members Trained in line with WSP
30 n/a Number
Train 35 Staff mem-bers in line with WSP
by 30 June 2019n/a n/a 17 18
MTO13 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Subsistence and Travelling Policy
Administration Review and Adopt Subsistence and Travelling Policy by 30 June 2019
Date Subsistence and Travelling Policy Reviewed and adopted
n/a n/a Date
Review and Adopt Subsistence and
Travelling policy by 30 June 2019
n/a n/a
Draft Subsis-tence & Trav-elling Policy
submitted to Portfolio Committee
Adoption
R 0
MT014 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Placement Policy Administration Review and Adopt Placement Policy by 30 June 2019
Date Placement Policy Reviewed and adopted
n/a n/a Date
Review and Adopt Placement policy by
30 June 2019n/a n/a
Draft Place-ment Policy submitted to Portfolio Committee
Adoption
R 0
MTO15 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Recruitment & Selection Policy
Administration Review and Adopt Recruitment &
Selection Policy by 30 June 2019
Date Recruitment & selection Policy Reviewed and adopted
n/a n/a Date
Review and Adopt Re-cruitment & Selection
policy by 30 June 2019
n/a n/a
Draft Re-cruitment &
Selection Pol-icy submitted to Portfolio Committee
Adoption
R 0
152
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
MTO16 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Occupational Health and Safety Policy
Administration Review and Adopt Occupational
Health & Safety Policy by 30 June
2019
Date Occupational Health & Safety Policy Reviewed and adopted
n/a n/a Date
Review and Adopt Occupational Health & Safety policy by 30
June 2019
n/a n/a
Draft Occupa-tional Health & Safety Pol-icy submitted
to Portfolio Committee
Adoption
R 0
BASIC SERVICE DELIVERY AND INFRASTRUCTUREBSD1 To ensure that
Umdoni commu-nities have access to energy sources
by 2022 and beyond
Electrification of House Holds
Ward 1,2,3 Electrify 250 Households
Number of House-holds electrified
500 n/a Number
Electrify 250 House-holds by 30 June
2019n/a n/a n/a 250 R14 000 000
BSD2 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Mbungulu Com-munity Hall
Ward 3 Completed De-signs for Mbun-gulu Community Hall by 30 June
2019
Date Mbungulu Community Hall designs com-pleted
n/a n/a date
Design Mbungulu Community Hall by
30 June 2019 n/a n/a Appointed
Consultants Completed
Designs
R300 000
BSD3 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Pat Cele Commu-nity Hall
Ward 2 Completed De-signs for Pat Cele Community Hall by 30 June 2019
Date Pat Cele Community Hall designs com-pleted
n/a n/a date
Design Pat Cele Community Hall by
30 June 2019n/a n/a Appointed
Consultants Completed
Designs
R300 000
BSD4 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Mashanela Com-munity Hall
Ward 6 Constructed and completed
Mashanela Com-munity Hall by 30
June 2019
Date Mashanela Community Hall constructed and completed
n/a n/a date
Construct and Complete Mashanela Community hall by 30
June 2019
n/a n/a Construction completion
R3 642 797,76
BSD5 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Mafithini Commu-nity Hall
Ward 9 Constructed and completed Mafithini Com-
munity Hall by 30 June 2019
Date Mafithini Community Hall constructed and completed
n/a n/a Date
Construct and Complete Mafithini
Community hall by 30 June 2019
n/a n/a Construction completion
R2 821 898,53
BSD6 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Mahlafuna Com-munity Hall
Ward 6 Conducted remedial works on Mahlafuna
Community Hall by 30 June 2019
Date remedial works conducted on Mahlafuna Community Hall
n/a n/a Date
Conduct remedial works on Mahlafuna Community Hall by
30 June 2019
n/a n/a n/aRemedial
works com-pleted
R372 774,89
BSD7 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade of Gqol-weni Road
Ward 14 Upgraded 3,5 Km of Gqolweni
Road from Gravel to Asphalt by 30
June 2019
Number of KMs of Gqolweni Road upgraded from Gravel to Asphalt by 30 June 2019
n/a 1 Km Number of KMs
Upgrade 3,5 Km of Gqolweni Road from Gravel to Asphalt by
30 June 2019
n/a n/a 1,75Km 1,75Km
R12 804 345,73
T H E J E W E L O F T H E S O U T H C O A S T153
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
MTO16 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram
Occupational Health and Safety Policy
Administration Review and Adopt Occupational
Health & Safety Policy by 30 June
2019
Date Occupational Health & Safety Policy Reviewed and adopted
n/a n/a Date
Review and Adopt Occupational Health & Safety policy by 30
June 2019
n/a n/a
Draft Occupa-tional Health & Safety Pol-icy submitted to Portfolio Committee
Adoption
R 0
BASIC SERVICE DELIVERY AND INFRASTRUCTUREBSD1 To ensure that
Umdoni commu-nities have access to energy sources
by 2022 and beyond
Electrification of House Holds
Ward 1,2,3 Electrify 250 Households
Number of House-holds electrified
500 n/a Number
Electrify 250 House-holds by 30 June
2019n/a n/a n/a 250 R14 000 000
BSD2 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Mbungulu Com-munity Hall
Ward 3 Completed De-signs for Mbun-gulu Community Hall by 30 June
2019
Date Mbungulu Community Hall designs com-pleted
n/a n/a date
Design Mbungulu Community Hall by
30 June 2019 n/a n/a Appointed
Consultants Completed
Designs
R300 000
BSD3 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Pat Cele Commu-nity Hall
Ward 2 Completed De-signs for Pat Cele Community Hall by 30 June 2019
Date Pat Cele Community Hall designs com-pleted
n/a n/a date
Design Pat Cele Community Hall by
30 June 2019n/a n/a Appointed
Consultants Completed
Designs
R300 000
BSD4 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Mashanela Com-munity Hall
Ward 6 Constructed and completed
Mashanela Com-munity Hall by 30
June 2019
Date Mashanela Community Hall constructed and completed
n/a n/a date
Construct and Complete Mashanela Community hall by 30
June 2019
n/a n/a Construction completion
R3 642 797,76
BSD5 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Mafithini Commu-nity Hall
Ward 9 Constructed and completed Mafithini Com-
munity Hall by 30 June 2019
Date Mafithini Community Hall constructed and completed
n/a n/a Date
Construct and Complete Mafithini
Community hall by 30 June 2019
n/a n/a Construction completion
R2 821 898,53
BSD6 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Mahlafuna Com-munity Hall
Ward 6 Conducted remedial works on Mahlafuna
Community Hall by 30 June 2019
Date remedial works conducted on Mahlafuna Community Hall
n/a n/a Date
Conduct remedial works on Mahlafuna Community Hall by
30 June 2019
n/a n/a n/aRemedial
works com-pleted
R372 774,89
BSD7 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade of Gqol-weni Road
Ward 14 Upgraded 3,5 Km of Gqolweni
Road from Gravel to Asphalt by 30
June 2019
Number of KMs of Gqolweni Road upgraded from Gravel to Asphalt by 30 June 2019
n/a 1 Km Number of KMs
Upgrade 3,5 Km of Gqolweni Road from Gravel to Asphalt by
30 June 2019
n/a n/a 1,75Km 1,75Km
R12 804 345,73
154
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
BSD8
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade of Nkombe Road
Ward 8 Conducted Reme-dial works on 2,3 Kms of Nkombe Road by 30 June
2019
Date remedial works conducted on 2,3 Kms of Nkombe Road
n/a n/a Number of KMs
Conduct remedial works on 2.3 KM of Nkombe Road by 30
June 2019
n/a n/a n/aRenmedial works com-
pleted
R478 713,94
BSD9
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
KwaLembe Sport-field
Ward 1 Completed designs for
KwaLembe Sport-tfield by 30 June
2019
date Designs for KwaLembe Sport-field completed
n/a n/a Date
Complete Designs for KwaLembe Sportfield
by 30 June 2019 n/a n/a Appointed
Consultants Designs
R200 000
BSD10
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Nkampula Sport-field
Ward 3 Completed designs for Nkam-pula Sportfield by
30 June 2019
date Designs for Nkampula Sport-field completed
n/a n/a Date
Complete Designs for Nkampula Sportfield
by 30 June 2019n/a n/a Appointed
Consultants Designs
R200 000
BSD11
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Bhadane Sport-field
Ward 4 Completed de-signs for Bhadane Sportfield by 30
June 2019
date Designs for Bhadane Sport-field completed
n/a n/a Date
Complete Designs for Bhadane Sportfield
by 30 June 2019n/a n/a Appointed
Consultants Designs
R200 000
BSD12
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Installation of High mast Lights
Ward 3, 6, 9, 14, 16, 17 & 19
Installed High Mast lights (Braemar
,Ubuhlebongu , Linsi,Malangeni
,Amandawe, Dududu & Dumi-
sa) by 30 June 2019
Number of High Mast Lights installed
n/a n/a NumberInstall 7 High
Mast Lights (Linsi, Malangeni, Brae-mar, Ubuhlebogu,
Amandawe, Dududu & Dumisa) by 30 June
2019
n/a n/a Designs Install 7 High Mast Lights
R300 000
BSD13
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Construction of Bridge
Ward 7 Constructed and Completed Bridge (Nyuswa ) by 30 June 2019
Number of bridg-es constructed
n/a n/a Number
Construct and Complete 1 Nyuswa Bridge by 30 June
2019
n/a n/a n/a
1 Nyuswa Bridge con-structed & Completed
R2 604 882
BSD14
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade Bhaka-jane Road
Ward 17 Upgraded 1,4 Km of Bhakajane Road by 30 June 2019
Number of Kms of Bhakajane Road upgraded by 30 June 2019
n/a n/a Number of KMs
Upgrade 1,4 KMs of Bhakajane Road by 30
June 2019 n/a n/a 0,7 Km 0,7 Km
R1 742 556
BSD15
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade Olwasini Road
Ward 18 Upgraded 4 Km of Olwasini Road by 30 June 2019
Number of Kms of Olwasini Road upgraded by 30 June 2019
n/a n/a Number of KMs
Upgrade 4 KMs of Olwasini Road by 30
June 2019n/a n/a 2 Km 2 Km
R1 772 601
T H E J E W E L O F T H E S O U T H C O A S T155
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
BSD8
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade of Nkombe Road
Ward 8 Conducted Reme-dial works on 2,3 Kms of Nkombe Road by 30 June
2019
Date remedial works conducted on 2,3 Kms of Nkombe Road
n/a n/a Number of KMs
Conduct remedial works on 2.3 KM of Nkombe Road by 30
June 2019
n/a n/a n/aRenmedial works com-
pleted
R478 713,94
BSD9
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
KwaLembe Sport-field
Ward 1 Completed designs for
KwaLembe Sport-tfield by 30 June
2019
date Designs for KwaLembe Sport-field completed
n/a n/a Date
Complete Designs for KwaLembe Sportfield
by 30 June 2019 n/a n/a Appointed
Consultants Designs
R200 000
BSD10
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Nkampula Sport-field
Ward 3 Completed designs for Nkam-pula Sportfield by
30 June 2019
date Designs for Nkampula Sport-field completed
n/a n/a Date
Complete Designs for Nkampula Sportfield
by 30 June 2019n/a n/a Appointed
Consultants Designs
R200 000
BSD11
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Bhadane Sport-field
Ward 4 Completed de-signs for Bhadane Sportfield by 30
June 2019
date Designs for Bhadane Sport-field completed
n/a n/a Date
Complete Designs for Bhadane Sportfield
by 30 June 2019n/a n/a Appointed
Consultants Designs
R200 000
BSD12
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Installation of High mast Lights
Ward 3, 6, 9, 14, 16, 17 & 19
Installed High Mast lights (Braemar
,Ubuhlebongu , Linsi,Malangeni
,Amandawe, Dududu & Dumi-
sa) by 30 June 2019
Number of High Mast Lights installed
n/a n/a NumberInstall 7 High
Mast Lights (Linsi, Malangeni, Brae-mar, Ubuhlebogu,
Amandawe, Dududu & Dumisa) by 30 June
2019
n/a n/a Designs Install 7 High Mast Lights
R300 000
BSD13
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Construction of Bridge
Ward 7 Constructed and Completed Bridge (Nyuswa ) by 30 June 2019
Number of bridg-es constructed
n/a n/a Number
Construct and Complete 1 Nyuswa Bridge by 30 June
2019
n/a n/a n/a
1 Nyuswa Bridge con-structed & Completed
R2 604 882
BSD14
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade Bhaka-jane Road
Ward 17 Upgraded 1,4 Km of Bhakajane Road by 30 June 2019
Number of Kms of Bhakajane Road upgraded by 30 June 2019
n/a n/a Number of KMs
Upgrade 1,4 KMs of Bhakajane Road by 30
June 2019 n/a n/a 0,7 Km 0,7 Km
R1 742 556
BSD15
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade Olwasini Road
Ward 18 Upgraded 4 Km of Olwasini Road by 30 June 2019
Number of Kms of Olwasini Road upgraded by 30 June 2019
n/a n/a Number of KMs
Upgrade 4 KMs of Olwasini Road by 30
June 2019n/a n/a 2 Km 2 Km
R1 772 601
156
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
BSD16
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade Sizophu-melela Road
Ward 6 Upgraded 1,6 Km of Sizophumelela Road by 30 June 2019
Number of Kms of Sizophumelela Road upgraded by 30 June 2019
n/a n/a Number of KMs
Upgrade 1,6 KMs of Sizophumelela Road
by 30 June 2019n/a n/a 0,3 Km 0,3 Km
R1 377 430
BSD17
To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Effective Main-tenance of Verge areas per month in Umdoni
Wards 07, 08, 09, 10,11, 12, 13 & 15
Maintained Verg-es in 11 Areas in
Umdoni
Number of Verge areas maintained per quarter
11 Areas N/A Number
Maintain 11 Verge Areas per Quarter by
30 June 2019 11 11 11 11
R4 050 000
BSD18
To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Maintenance of cemeteries
Ward 10 Maintainence of Cemetery (Hum-
berdale) by 30 June 2019
Number of Ceme-teries maintained
1 N/A Number
Maintain 1 Cemetery by 30 June 2019 n/a n/a 1 n/a
R196 000
BSD19
To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Maintenance of Sport Fields
Wards 06 & 11 Maintainance of Sport Fields by 30
June 2019
Number of Sport Fields maintained
2 1 Number
Maintain 2 Sport fields by 30 June 2019 n/a 1 1 n/a
R280 000
BSD20
To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Maintenance of Community Halls
Various Wards Maintenance of Community Halls by 30 June 2019
Number of Community Halls maintained
18 n/a Number
Maintain 18 Commu-nity Halls by 30 June
2019 n/a 6 6 6
R1 200 000
BSD21 To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Maintenance of Community Libraries
Wards 11 & 15 Maintain 2 Com-munity Libraries by 30 June 2019
Number of Com-munity Libraries maintained by 30 June 2019
n/a n/a Number
Maintain 2 Commu-nity Libraries by 30
June 2019 n/a 1 1 n/a
R255 000
BSD22 To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Establishment of Satellite Fire
Stations for fire proctetion
Services
Ward 03 Establish a sat-ellite station for fire & Protection Servives by 30
June 2019
Number of Sat-ellite Stations for fire & Proctection Services estab-lished
n/a n/a Number
Establish 1 Satellite Station for Fire &
Protection Services by 30 June 2019
n/a n/a 1 n/a
R500 000
BSD23 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment Maintenance of
Beach Facilities & Tidal Pools
Ward 07, 10 Maintain 7 Beach Facilities during
the year
Number of Beach Facilities main-tained
1 n/a Number
Maintain 7 Beach facilities by 30 June
2019 n/a 3 2 2
R 2 500 000BSD24 To ensure provi-
sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Ward 07, 10,15 Maintain 4 tidal pools during the
year
Number of Tidal Pools maintained
n/a n/a Number
Maintain 4 Tidal Pools by 30 June 2019 N/A 2 1 1
T H E J E W E L O F T H E S O U T H C O A S T157
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
BSD16
To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Upgrade Sizophu-melela Road
Ward 6 Upgraded 1,6 Km of Sizophumelela Road by 30 June 2019
Number of Kms of Sizophumelela Road upgraded by 30 June 2019
n/a n/a Number of KMs
Upgrade 1,6 KMs of Sizophumelela Road
by 30 June 2019n/a n/a 0,3 Km 0,3 Km
R1 377 430
BSD17
To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Effective Main-tenance of Verge areas per month in Umdoni
Wards 07, 08, 09, 10,11, 12, 13 & 15
Maintained Verg-es in 11 Areas in
Umdoni
Number of Verge areas maintained per quarter
11 Areas N/A Number
Maintain 11 Verge Areas per Quarter by
30 June 2019 11 11 11 11
R4 050 000
BSD18
To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Maintenance of cemeteries
Ward 10 Maintainence of Cemetery (Hum-
berdale) by 30 June 2019
Number of Ceme-teries maintained
1 N/A Number
Maintain 1 Cemetery by 30 June 2019 n/a n/a 1 n/a
R196 000
BSD19
To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Maintenance of Sport Fields
Wards 06 & 11 Maintainance of Sport Fields by 30
June 2019
Number of Sport Fields maintained
2 1 Number
Maintain 2 Sport fields by 30 June 2019 n/a 1 1 n/a
R280 000
BSD20
To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Maintenance of Community Halls
Various Wards Maintenance of Community Halls by 30 June 2019
Number of Community Halls maintained
18 n/a Number
Maintain 18 Commu-nity Halls by 30 June
2019 n/a 6 6 6
R1 200 000
BSD21 To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Maintenance of Community Libraries
Wards 11 & 15 Maintain 2 Com-munity Libraries by 30 June 2019
Number of Com-munity Libraries maintained by 30 June 2019
n/a n/a Number
Maintain 2 Commu-nity Libraries by 30
June 2019 n/a 1 1 n/a
R255 000
BSD22 To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Establishment of Satellite Fire
Stations for fire proctetion
Services
Ward 03 Establish a sat-ellite station for fire & Protection Servives by 30
June 2019
Number of Sat-ellite Stations for fire & Proctection Services estab-lished
n/a n/a Number
Establish 1 Satellite Station for Fire &
Protection Services by 30 June 2019
n/a n/a 1 n/a
R500 000
BSD23 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment Maintenance of
Beach Facilities & Tidal Pools
Ward 07, 10 Maintain 7 Beach Facilities during
the year
Number of Beach Facilities main-tained
1 n/a Number
Maintain 7 Beach facilities by 30 June
2019 n/a 3 2 2
R 2 500 000BSD24 To ensure provi-
sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Ward 07, 10,15 Maintain 4 tidal pools during the
year
Number of Tidal Pools maintained
n/a n/a Number
Maintain 4 Tidal Pools by 30 June 2019 N/A 2 1 1
158
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
BSD25 To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Provision of Waste collection services for households and businesses
Ward 7, 10, 11, 12, 15
Monitored Col-lection of Waste from households and Businesses
Number of times refuse removal conducted in residential and rural areas
52 (weekly)
n/a Number Conduct 52 (weekly) refuse removals in
residential and rural areas by 30 June 2019
13 13 13 13
R2 507 000
BSD26 Number of times refuse removal conducted in businesses and CBD areas
365 (daily)
n/a Number Conduct 365 (daily) refuse removals in
businesses and CBD areas by 30 June 2019
92 92 90 91
BSD27 Number of house-holds with access to refuse removal
n/a n/a Number Ensure 20 000 House-holds have access to refuse removal by 30
June 2019
20 000 20 000 20 000 20 000
BSD28 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of 5th Street Ward 15
Rehabilitated 0,18 Kms of 5th Street by 30 June 2019
Number of Kms of 5th Street rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,18 Km of 5th Street by 30
June 2019 n/a n/a n/a 0,18 Kms
R527 208,39
BSD29 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Prospect Drive Ward 12
Rehabilitated 0,82 Kms of Prospect Drive by 30 June 2019
Number of Kms of Prospect Drive rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,82 Km of Prospect Drive by
30 June 2019n/a n/a n/a 0,82 Kms
R3 409 303,83
BSD30 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Salmon Drive Ward 10
Rehabilitated 0,7 Kms of Salmon Drive by 30 June 2019
Number of Kms of Salmon Drive rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,7 Km of Salmon Drive by 30
June 2019n/a n/a n/a 0,7 Kms
R2 563 241,47
BSD31 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Shayamoya Road Ward 11
Rehabilitated 0,8 Km of Shayam-oya Road by 30 June 2019
Number of Kms of Shayamoya Road rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,8Km of Shayamoya Road by
30 June 2019 n/a n/a n/a 0,8Km
R1 100 000,00
BSD32 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Dhalia Place Road Ward 12
Rehabilitated 0,3 Km of Dhaila Place Road by 30 June 2019
Number of Kms of Dhaila Place Road rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,3Km of Dhaila Place Road by
30 June 2019n/a n/a n/a 0,3 Km
R850 000,00
BSD33 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Porpoise Road
Rehabilitated 0Kms of Porpoise Road by 30 June 2019
Number of Kms of Porpoise Road rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0Kms of Porpoise Street by 30
June 2019 n/a n/a n/a 0Kms
R1 000 000,00
BSD34 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Whale Road
Rehabilitated 0Kms of Whake Road by 30 June 2019
Number of Kms of Whale Road rehabilitated by 30 June 2019
n/a n/a Number of Kms
Rehabilitate 0Kms of Whale Road by 30
June 2019 n/a n/a n/a 0Kms
R1 000 000,00
T H E J E W E L O F T H E S O U T H C O A S T159
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
BSD25 To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment
Provision of Waste collection services for households and businesses
Ward 7, 10, 11, 12, 15
Monitored Col-lection of Waste from households and Businesses
Number of times refuse removal conducted in residential and rural areas
52 (weekly)
n/a Number Conduct 52 (weekly) refuse removals in
residential and rural areas by 30 June 2019
13 13 13 13
R2 507 000
BSD26 Number of times refuse removal conducted in businesses and CBD areas
365 (daily)
n/a Number Conduct 365 (daily) refuse removals in
businesses and CBD areas by 30 June 2019
92 92 90 91
BSD27 Number of house-holds with access to refuse removal
n/a n/a Number Ensure 20 000 House-holds have access to refuse removal by 30
June 2019
20 000 20 000 20 000 20 000
BSD28 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of 5th Street Ward 15
Rehabilitated 0,18 Kms of 5th Street by 30 June 2019
Number of Kms of 5th Street rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,18 Km of 5th Street by 30
June 2019 n/a n/a n/a 0,18 Kms
R527 208,39
BSD29 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Prospect Drive Ward 12
Rehabilitated 0,82 Kms of Prospect Drive by 30 June 2019
Number of Kms of Prospect Drive rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,82 Km of Prospect Drive by
30 June 2019n/a n/a n/a 0,82 Kms
R3 409 303,83
BSD30 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Salmon Drive Ward 10
Rehabilitated 0,7 Kms of Salmon Drive by 30 June 2019
Number of Kms of Salmon Drive rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,7 Km of Salmon Drive by 30
June 2019n/a n/a n/a 0,7 Kms
R2 563 241,47
BSD31 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Shayamoya Road Ward 11
Rehabilitated 0,8 Km of Shayam-oya Road by 30 June 2019
Number of Kms of Shayamoya Road rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,8Km of Shayamoya Road by
30 June 2019 n/a n/a n/a 0,8Km
R1 100 000,00
BSD32 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Dhalia Place Road Ward 12
Rehabilitated 0,3 Km of Dhaila Place Road by 30 June 2019
Number of Kms of Dhaila Place Road rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0,3Km of Dhaila Place Road by
30 June 2019n/a n/a n/a 0,3 Km
R850 000,00
BSD33 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Porpoise Road
Rehabilitated 0Kms of Porpoise Road by 30 June 2019
Number of Kms of Porpoise Road rehabilitated by 30 June 2019
n/a n/a Number of KMs
Rehabilitate 0Kms of Porpoise Street by 30
June 2019 n/a n/a n/a 0Kms
R1 000 000,00
BSD34 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Rehabilitation of Whale Road
Rehabilitated 0Kms of Whake Road by 30 June 2019
Number of Kms of Whale Road rehabilitated by 30 June 2019
n/a n/a Number of Kms
Rehabilitate 0Kms of Whale Road by 30
June 2019 n/a n/a n/a 0Kms
R1 000 000,00
160
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
BSD35 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Umzinto Sport-field
Ward 13 Upgraded of Sports field in Umzinto by 30
June 2019
Number of Sport-field upgraded
n/a n/a Number
Upgrade 1 Umzinto Sportfield by 30 June
2019n/a n/a 1 n/a
R1 181 972
BSD36 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Speed Humps All wards Constructed 40 Speed Humps in Umdoni area by
30 June 2019
Number of Speed humps construct-ed
n/a n/a Number
Construct 40 Speed-humps by 30 June
2019 n/a 10 10 20
R 600 000
BSD37 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Provide Support to Informal Econ-
omy
Ward 13 Constructed Infor-mal Trades Stalls for Umzinto by 30 June 2019
Number of infor-mal traders stalls constructed
n/a n/a Number
Construct 48 Informal Trader Stalls by 30
June 2019 n/a n/a
Appointment of Service Provider
48
R 1 000 000
BSD38 To ensure that the Housing Backlog
is eliminated
Amandawe Rural Housing Project
Ward 14, 16, & 17 Constructed 50 Houses for
Amandawe Rural Housing Project
Number of hous-es constructed for Amandawe Rural Housing Project
n/a n/a Number Construct 50 Houses for Amandawe Rural Housing Project by 30
June 2019
n/a 20 20 10
DOH
BSD39 To ensure that the Housing Backlog
is eliminated
Malangeni Rural Housing Project
Ward 7,8, 9 & 11 Constructed 50 Houses for
Malangeni Rural Housing Project
Number of hous-es constructed for Malangeni Rural Housing Project
n/a n/a Number Construct 50 Houses for Malangeni Rural
Housing Project by 30 June 2019
n/a 20 20 10
DOH
BSD40 To ensure that the Housing Backlog
is eliminated
Vulamehlo Rural Housing Project
Ward 1,2 &3 Constructed 100 Houses for
Vulamehlo Rural Housing Project
Number of hous-es constructed for Vulamehlo Rural Housing Project
n/a n/a Number Construct 100 Houses for Vulamehlo Rural
Housing Project by 30 June 2019
25 25 25 25
DOH
BSD41 To ensure that the Housing Backlog
is eliminated
Tranche 2 Tripar-tite Agreement
for Amahlongwa Rural Housing
Project
Ward 16 Tranche 2 Tripar-tite Agreement
for Amahlongwa Rural Housing
Project - phase 2 signed
Date Tranche 2 Tripartite Agreement for Amahlongwa Rural Housing Project - phase 2 concluded
n/a n/a DateConclude Tranche 2 Tripartite Agreement
for Amahlongwa Rural Housing Project
by 30 March 2019
n/a n/a
Tranche 2 Tripartite
Agreement signed
n/a
DOH
LOCAL ECONOMIC DEVELOPMENTLED1 To promote eco-
nomic develop-ment in order to reduce poverty, inequality and unemployment
Promote labour intensive projects
(EPWP)
All Created jobs through labour
intensive projects
Number of jobs created for the
year through dif-ferent initiatives
360 n/a Number
Create 350 jobs for the year through
different initiatives n/a n/a n/a 350
R 1 219 000
T H E J E W E L O F T H E S O U T H C O A S T161
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
BSD35 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Umzinto Sport-field
Ward 13 Upgraded of Sports field in Umzinto by 30
June 2019
Number of Sport-field upgraded
n/a n/a Number
Upgrade 1 Umzinto Sportfield by 30 June
2019n/a n/a 1 n/a
R1 181 972
BSD36 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Speed Humps All wards Constructed 40 Speed Humps in Umdoni area by
30 June 2019
Number of Speed humps construct-ed
n/a n/a Number
Construct 40 Speed-humps by 30 June
2019 n/a 10 10 20
R 600 000
BSD37 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Provide Support to Informal Econ-
omy
Ward 13 Constructed Infor-mal Trades Stalls for Umzinto by 30 June 2019
Number of infor-mal traders stalls constructed
n/a n/a Number
Construct 48 Informal Trader Stalls by 30
June 2019 n/a n/a
Appointment of Service Provider
48
R 1 000 000
BSD38 To ensure that the Housing Backlog
is eliminated
Amandawe Rural Housing Project
Ward 14, 16, & 17 Constructed 50 Houses for
Amandawe Rural Housing Project
Number of hous-es constructed for Amandawe Rural Housing Project
n/a n/a Number Construct 50 Houses for Amandawe Rural Housing Project by 30
June 2019
n/a 20 20 10
DOH
BSD39 To ensure that the Housing Backlog
is eliminated
Malangeni Rural Housing Project
Ward 7,8, 9 & 11 Constructed 50 Houses for
Malangeni Rural Housing Project
Number of hous-es constructed for Malangeni Rural Housing Project
n/a n/a Number Construct 50 Houses for Malangeni Rural
Housing Project by 30 June 2019
n/a 20 20 10
DOH
BSD40 To ensure that the Housing Backlog
is eliminated
Vulamehlo Rural Housing Project
Ward 1,2 &3 Constructed 100 Houses for
Vulamehlo Rural Housing Project
Number of hous-es constructed for Vulamehlo Rural Housing Project
n/a n/a Number Construct 100 Houses for Vulamehlo Rural
Housing Project by 30 June 2019
25 25 25 25
DOH
BSD41 To ensure that the Housing Backlog
is eliminated
Tranche 2 Tripar-tite Agreement
for Amahlongwa Rural Housing
Project
Ward 16 Tranche 2 Tripar-tite Agreement
for Amahlongwa Rural Housing
Project - phase 2 signed
Date Tranche 2 Tripartite Agreement for Amahlongwa Rural Housing Project - phase 2 concluded
n/a n/a DateConclude Tranche 2 Tripartite Agreement
for Amahlongwa Rural Housing Project
by 30 March 2019
n/a n/a
Tranche 2 Tripartite
Agreement signed
n/a
DOH
LOCAL ECONOMIC DEVELOPMENTLED1 To promote eco-
nomic develop-ment in order to reduce poverty, inequality and unemployment
Promote labour intensive projects
(EPWP)
All Created jobs through labour
intensive projects
Number of jobs created for the
year through dif-ferent initiatives
360 n/a Number
Create 350 jobs for the year through
different initiatives n/a n/a n/a 350
R 1 219 000
162
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
LED2 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Policies in place to facilitate eco-nomic develop-
ment
All Reviewed and Adopted LED Strategy by 30April 2019
Date reviewed LED Strategy
adopted
2015 n/a Date
Review and adopt LED Strategy by 30
April 2019 n/a n/a n/a Adoption
R 1 762 725
LED3 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Promoting food security for rural
communities
All Assisted provided to Communal/
One Home One Garden by 30
June 2019
Number of Com-munal/One Home
One Gardens assisted
n/a n/a Number
Assist 19 Communal/One Home One Gar-
dens by 30 June 2019 n/a n/a
Finalize Procurement
Processes
19 Communal/One Home
One Gardens assisted
LED4 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Improving skills of Informal busi-nesses ,SMME
& CO-Operatives through training
All Held 1 training session for In-
formal Business-es, SMMEs &
Co-operatives by 30 June 2019
Number of train-ing sessions held for Informal Busi-nesses ,SMMEs &
Co-operatives
n/a n/a Number Hold 1 Training Session for Informal Businesses, SMMEs & Co-Operatives by
30 June 2019
n/a n/aFinalize
Procurement Processes
Hold 1 Train-ing Session for Informal Businesses, SMMEs and
Co-Operatives
LED5 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Provision of sup-port to Co-Opera-
tives/ SMMEs
All Provided equip-ment as Support
to SMMEs/ Co-operatives by
30 June 2019
Number of SMMEs/Co-oper-atives provided with equipment
as Support
n/a n/a NumberProvide Equipment as support to 27 SMMEs/Co-Operatives by 30
June 2019
n/a n/aFinalize
Procurement Processes
27 SMMEs and Co-Op-
eratives provided with equipment as
support
LED6 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Facilitation of SMMEs/Co-Oper-atives Exhibition
All Co-ordinated and Facilitated a SMME/Co-Oper-atives Exhibition by 30 June 2019
Number of SMMEs/Co-Oper-atives Exhibitions
Facilitated and Co-Ordinated
n/a n/a NumberCo-Ordinate and
Facilitate 1 SMME/Co-Operative Exhibi-tions by 30 June 2019
n/a n/a n/a
Co-Ordinate and Facilitate
1 SMME/Co-Operative
Exhibition
LED7 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Facilitating the development of a business
database
All Development of Business Data-
base by 30 June 2019
Date development of the Business
Database finalised
n/a n/a Date
Develop a business database by 30 June
2019 n/a n/a n/a Business
Database
R 0
LED8 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Formalization of Informal Traders
Ward 13 Register all informal traders
and allocate them with a sheltered
space by 30 June 2019
% of registered informal traders allocated with
sheltered space
n/a n/a %Allocate 50% of
informal traders with sheltered space by 30
June 2019
n/a n/a n/a
Allocation of sheltered Space to 50
registered in-formal traders
R 0
GOOD GOVERNANCE AND PUBLIC PARTICIPATIONGG1 To effective and
efficient internal and external com-
munication
Development of Annual report and Oversight report
All Reviewed and Adopted Annual
Report by 31 March 2019
Date Oversight & Annual report ad-opted by Council
May-18 n/a Date Adopt Oversight and Annual Report by 31
March 2019n/a n/a
Adoption of Annual Report
& Oversight Report
n/a
R265 255,00
GG2 To effective and efficient internal
and external com-munication
Ensure public consultation is conducted for
the IDP
All Co-ordinate Mayoral Izimbizo by 30 December
2018
Number of Mayoral Izimbizo
co-ordinated
n/a n/a Number Co-Ordinate 4 May-oral Izimbizo by 30
December 2018 n/a 4 n/a n/a
R 825 478GG3 To effective and
efficient internal and external com-
munication
Ensure public consultation is
conducted for the Budget
All Co-ordinated Bud-get Roadshows by 30 April 2019
Number of Bud-get Roadshows Co-ordinated
n/a n/a Number Co-ordinate 4 budget roadshows by 30
April 2019 n/a n/a n/a 4
GG4 To effective and efficient internal
and external com-munication
Conduct Ward Committee
Training
All Training of Ward Committee Mem-bers by 30 June
2019
Number of Ward Committee Mem-
bers Trained
n/a n/a Number Train 19 Ward Com-mittees by 30 June
2019 n/a n/a n/a 19
R 1 981 662GG5 To effective and
efficient internal and external com-
munication
Covene Ward Committee Meet-
ings
All Convened Ward Committee meet-ings by 30 June
2019
Number of Ward Committee Meet-
ings convened
n/a n/a Number Convene 200 Ward Committee Meetings
by 30 June 2019 50 50 50 50
T H E J E W E L O F T H E S O U T H C O A S T163
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
LED2 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Policies in place to facilitate eco-nomic develop-
ment
All Reviewed and Adopted LED Strategy by 30April 2019
Date reviewed LED Strategy
adopted
2015 n/a Date
Review and adopt LED Strategy by 30
April 2019 n/a n/a n/a Adoption
R 1 762 725
LED3 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Promoting food security for rural
communities
All Assisted provided to Communal/
One Home One Garden by 30
June 2019
Number of Com-munal/One Home
One Gardens assisted
n/a n/a Number
Assist 19 Communal/One Home One Gar-
dens by 30 June 2019 n/a n/a
Finalize Procurement
Processes
19 Communal/One Home
One Gardens assisted
LED4 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Improving skills of Informal busi-nesses ,SMME
& CO-Operatives through training
All Held 1 training session for In-
formal Business-es, SMMEs &
Co-operatives by 30 June 2019
Number of train-ing sessions held for Informal Busi-nesses ,SMMEs &
Co-operatives
n/a n/a Number Hold 1 Training Session for Informal Businesses, SMMEs & Co-Operatives by
30 June 2019
n/a n/aFinalize
Procurement Processes
Hold 1 Train-ing Session for Informal Businesses, SMMEs and
Co-Operatives
LED5 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Provision of sup-port to Co-Opera-
tives/ SMMEs
All Provided equip-ment as Support
to SMMEs/ Co-operatives by
30 June 2019
Number of SMMEs/Co-oper-atives provided with equipment
as Support
n/a n/a NumberProvide Equipment as support to 27 SMMEs/Co-Operatives by 30
June 2019
n/a n/aFinalize
Procurement Processes
27 SMMEs and Co-Op-
eratives provided with equipment as
support
LED6 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Facilitation of SMMEs/Co-Oper-atives Exhibition
All Co-ordinated and Facilitated a SMME/Co-Oper-atives Exhibition by 30 June 2019
Number of SMMEs/Co-Oper-atives Exhibitions
Facilitated and Co-Ordinated
n/a n/a NumberCo-Ordinate and
Facilitate 1 SMME/Co-Operative Exhibi-tions by 30 June 2019
n/a n/a n/a
Co-Ordinate and Facilitate
1 SMME/Co-Operative
Exhibition
LED7 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Facilitating the development of a business
database
All Development of Business Data-
base by 30 June 2019
Date development of the Business
Database finalised
n/a n/a Date
Develop a business database by 30 June
2019 n/a n/a n/a Business
Database
R 0
LED8 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment
Formalization of Informal Traders
Ward 13 Register all informal traders
and allocate them with a sheltered
space by 30 June 2019
% of registered informal traders allocated with
sheltered space
n/a n/a %Allocate 50% of
informal traders with sheltered space by 30
June 2019
n/a n/a n/a
Allocation of sheltered Space to 50
registered in-formal traders
R 0
GOOD GOVERNANCE AND PUBLIC PARTICIPATIONGG1 To effective and
efficient internal and external com-
munication
Development of Annual report and Oversight report
All Reviewed and Adopted Annual
Report by 31 March 2019
Date Oversight & Annual report ad-opted by Council
May-18 n/a Date Adopt Oversight and Annual Report by 31
March 2019n/a n/a
Adoption of Annual Report
& Oversight Report
n/a
R265 255,00
GG2 To effective and efficient internal
and external com-munication
Ensure public consultation is conducted for
the IDP
All Co-ordinate Mayoral Izimbizo by 30 December
2018
Number of Mayoral Izimbizo
co-ordinated
n/a n/a Number Co-Ordinate 4 May-oral Izimbizo by 30
December 2018 n/a 4 n/a n/a
R 825 478GG3 To effective and
efficient internal and external com-
munication
Ensure public consultation is
conducted for the Budget
All Co-ordinated Bud-get Roadshows by 30 April 2019
Number of Bud-get Roadshows Co-ordinated
n/a n/a Number Co-ordinate 4 budget roadshows by 30
April 2019 n/a n/a n/a 4
GG4 To effective and efficient internal
and external com-munication
Conduct Ward Committee
Training
All Training of Ward Committee Mem-bers by 30 June
2019
Number of Ward Committee Mem-
bers Trained
n/a n/a Number Train 19 Ward Com-mittees by 30 June
2019 n/a n/a n/a 19
R 1 981 662GG5 To effective and
efficient internal and external com-
munication
Covene Ward Committee Meet-
ings
All Convened Ward Committee meet-ings by 30 June
2019
Number of Ward Committee Meet-
ings convened
n/a n/a Number Convene 200 Ward Committee Meetings
by 30 June 2019 50 50 50 50
164
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
GG6 To promote human rights and social upliftment
of vulnerable groups
Disability Pro-grammes
All Distributed Wheelchairs to beneficiaries by
30 June 2019
Number of Wheelchairs distributed
n/a n/a NumberDistribute 19 wheel-
chairs by 30 June 2019
n/a n/a n/a 19
R 159 414GG7 To promote
human rights and social upliftment
of vulnerable groups
Training for the Disabled
All Provided ac-credited training to people with
disabilities by 30 June 2019
Number of people with disabilities
provided with ac-credited training
n/a n/a Number Provide 38 people with disabilities
accredited training by 30 June 2019
n/a n/a n/a 38
GG8 To promote human rights and social upliftment
of vulnerable groups
Senior Citizens Meetings
All Convened 12 Senior Citizens Meetings by 30
June 2019
Number of Senior Citizens Meetings
convened
n/a n/a NumberConvene 12 Senior
Citizens meetings by 30 June 2019
3 3 3 3
R 0
GG9 To promote human rights and social upliftment
of vulnerable groups
Senior Citizens Games
All Co-ordinated & facilitated Senior Citizens Games by 30 June 2019
Number of Senior Citizens Games
co-ordinated and facilitated
n/a n/a Number Co-Ordinate and Facilitate 1 Senior
Citizen Games by 30 June 2019
n/a n/a n/a 1
R 107 000
GG10 To promote human rights and social upliftment of vulnerable groups
Dress a School Child
All Assist 150 schol-ars with school uniforms by 31 March 2019
Number of Schol-ars Assisted with school uniform
n/a n/a NumberAssist 150 Scholars with school uniform
by 31 March 2019 n/a n/a 150 n/a
R300 000
GG11 To promote human rights and social upliftment
of vulnerable groups
Gender Pro-grammes
All Provision of sup-port to women attending Umk-hosi Womhlanga Reed Dance by 30 September 2018
Number of young women attending Umkhosi Womh-langa Reed dance
n/a n/a Number300 women to attend Umkhosi Womhlanga Reed Dance 30 Sep-
tember 2018
300 n/a n/a n/a
R235 500
GG12 To promote human rights and social upliftment of vulnerable groups
Bursaries All Assisting Matric-ulants with regis-tration fees by 28 February 2019
Number of Ma-triculants assisted with registration fees
n/a n/a NumberAssist 50 Matriculates with registration fees by 28 February 2019
n/a n/a 50 n/a
R310 600
GG13 To promote human rights and social upliftment
of vulnerable groups
Youth Develop-ment
All Relocated Um-doni Youth Office
from Umzinto Town Board to Umzinto Sports Complex by 30
June 2019
Date relocation of Umdoni Youth Office finalised
n/a n/a Date
Relocate Umdoni Youth Offices by 30
June 2019 n/a n/a n/a
Relocated Umdoni Youth
Offices
R930 000
GG14 To promote human rights and social upliftment of vulnerable groups
Participating in Salga Games
All Participated in SALGA Games
by 31 December 2018
Date of partici-pation in SALGA games
n/a n/a DateParticipate in SALGA Games by 31 Decem-
ber 2018n/a SALGA
Games n/a n/a R600 000
GG15 To ensure the ef-fective oversight of Performance Audi Committee and AuditCom-mittee
Co-ordinate PAC and AC meeting
Administration Co-ordinate PAC and AC meeting by 30 June 2019
Number of PAC and AC meetings
co-ordinated
4 n/a Number
Co-Ordinate 4 PAC Meetings by 30 June
20191 1 1 1 R290 00
GG16 To have a func-tional Internal Audit Unit
Approved Inter-nal Audit Plan
Administration Approved internal Audit and com-
pleted all Internal audit projects
Date annual Inter-nal Audit project plan approved
Aug-17 n/a Date Approve annual Internal Audit Plan by
30 August 2018Approval n/a n/a n/a R366 340
GG17 To have a func-tional Internal
Audit Unit
Review and adopt Audit Charter and
Methodology
Administration Review and adopt Internal Audit Charter by 30 August 2018
Date reviewed Internal Audit
Charter adopted
Aug-17 n/a Date Review & Adopt Internal Audit Charter
by 30 August 2018 Adoption n/a n/a n/a R0
GG18 To ensure the provision of a
safe and secure environment
for all Umdoni residents
Disaster Risk Management
Business Inspec-tion
All Conducted In-spection on busi-ness premises by
30 June 2019
Number of Busi-ness Premises
Inspected
40 n/a Number
Inspect 40 Business Premises by 30 June
2019 10 10 10 10
R0
T H E J E W E L O F T H E S O U T H C O A S T165
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
GG6 To promote human rights and social upliftment
of vulnerable groups
Disability Pro-grammes
All Distributed Wheelchairs to beneficiaries by
30 June 2019
Number of Wheelchairs distributed
n/a n/a NumberDistribute 19 wheel-
chairs by 30 June 2019
n/a n/a n/a 19
R 159 414GG7 To promote
human rights and social upliftment
of vulnerable groups
Training for the Disabled
All Provided ac-credited training to people with
disabilities by 30 June 2019
Number of people with disabilities
provided with ac-credited training
n/a n/a Number Provide 38 people with disabilities
accredited training by 30 June 2019
n/a n/a n/a 38
GG8 To promote human rights and social upliftment
of vulnerable groups
Senior Citizens Meetings
All Convened 12 Senior Citizens Meetings by 30
June 2019
Number of Senior Citizens Meetings
convened
n/a n/a NumberConvene 12 Senior
Citizens meetings by 30 June 2019
3 3 3 3
R 0
GG9 To promote human rights and social upliftment
of vulnerable groups
Senior Citizens Games
All Co-ordinated & facilitated Senior Citizens Games by 30 June 2019
Number of Senior Citizens Games
co-ordinated and facilitated
n/a n/a Number Co-Ordinate and Facilitate 1 Senior
Citizen Games by 30 June 2019
n/a n/a n/a 1
R 107 000
GG10 To promote human rights and social upliftment of vulnerable groups
Dress a School Child
All Assist 150 schol-ars with school uniforms by 31 March 2019
Number of Schol-ars Assisted with school uniform
n/a n/a NumberAssist 150 Scholars with school uniform
by 31 March 2019 n/a n/a 150 n/a
R300 000
GG11 To promote human rights and social upliftment
of vulnerable groups
Gender Pro-grammes
All Provision of sup-port to women attending Umk-hosi Womhlanga Reed Dance by 30 September 2018
Number of young women attending Umkhosi Womh-langa Reed dance
n/a n/a Number300 women to attend Umkhosi Womhlanga Reed Dance 30 Sep-
tember 2018
300 n/a n/a n/a
R235 500
GG12 To promote human rights and social upliftment of vulnerable groups
Bursaries All Assisting Matric-ulants with regis-tration fees by 28 February 2019
Number of Ma-triculants assisted with registration fees
n/a n/a NumberAssist 50 Matriculates with registration fees by 28 February 2019
n/a n/a 50 n/a
R310 600
GG13 To promote human rights and social upliftment
of vulnerable groups
Youth Develop-ment
All Relocated Um-doni Youth Office
from Umzinto Town Board to Umzinto Sports Complex by 30
June 2019
Date relocation of Umdoni Youth Office finalised
n/a n/a Date
Relocate Umdoni Youth Offices by 30
June 2019 n/a n/a n/a
Relocated Umdoni Youth
Offices
R930 000
GG14 To promote human rights and social upliftment of vulnerable groups
Participating in Salga Games
All Participated in SALGA Games
by 31 December 2018
Date of partici-pation in SALGA games
n/a n/a DateParticipate in SALGA Games by 31 Decem-
ber 2018n/a SALGA
Games n/a n/a R600 000
GG15 To ensure the ef-fective oversight of Performance Audi Committee and AuditCom-mittee
Co-ordinate PAC and AC meeting
Administration Co-ordinate PAC and AC meeting by 30 June 2019
Number of PAC and AC meetings
co-ordinated
4 n/a Number
Co-Ordinate 4 PAC Meetings by 30 June
20191 1 1 1 R290 00
GG16 To have a func-tional Internal Audit Unit
Approved Inter-nal Audit Plan
Administration Approved internal Audit and com-
pleted all Internal audit projects
Date annual Inter-nal Audit project plan approved
Aug-17 n/a Date Approve annual Internal Audit Plan by
30 August 2018Approval n/a n/a n/a R366 340
GG17 To have a func-tional Internal
Audit Unit
Review and adopt Audit Charter and
Methodology
Administration Review and adopt Internal Audit Charter by 30 August 2018
Date reviewed Internal Audit
Charter adopted
Aug-17 n/a Date Review & Adopt Internal Audit Charter
by 30 August 2018 Adoption n/a n/a n/a R0
GG18 To ensure the provision of a
safe and secure environment
for all Umdoni residents
Disaster Risk Management
Business Inspec-tion
All Conducted In-spection on busi-ness premises by
30 June 2019
Number of Busi-ness Premises
Inspected
40 n/a Number
Inspect 40 Business Premises by 30 June
2019 10 10 10 10
R0
166
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
GG19 To ensure the provision of a
safe and secure environment
for all Umdoni residents
Beach Education Awareness
All Conducted Beach education aware-ness campaigns by 30 June 2019
Number of Beach education aware-ness campaigns
conducted
10 n/a Number Conduct 10 Beach Awareness cam-
paigns by 30 June 2019
3 2 3 2
R0
GG20 To ensure the provision of a
safe and secure environment
for all Umdoni residents
Maintain law and order
All Conducted Road blocks and speed timing exercises by 30 June 2019
Number of Vehi-cles inspected
200 n/a Number
Inspect 200 Vehicles by 30 June 2019 50 50 50 50
R0
GG21 To promote human rights and social upliftment of vulnerable groups
Improving com-plaints manage-
ment system
Administration Implementation of complaints Management
System to be able to trace the inflow
and outflow of information from members of the
public by 30 June 2019
Date complaints management sys-tem implemented
n/a n/a Date
Implement Com-plaints Management System by 30 June
2019
N/A N/A N/A Sunday, 30 June 19 R0
FINANCIAL VIABILITY AND MANAGEMENTFVM1 To ensure finan-
cial sustainability and sound finan-
cial principles
Convene MSCOA Project Steer-
ing Committee meetings
Administration Convening of MSCOA project
steering Commit-tee meetings by 30 June 2019
Number of MSCOA Project
Committee Meet-ings convened
4 n/a Number Convene 4 MsCOA Project Committee
meetings by 30 June 2019
1 1 1 1 R 2 000 000
FVM2 To ensure finan-cial sustainability and sound finan-
cial principles
Unqualified Audit Opinion
Administration Achievement of unqualified audit
opinion
Date unqualified audit opinion
received by 05 Decemeber 2018
January 2018 n/a Date Receive unqualified audit opinion by 05
December 2018n/a
Unqualified Audit Opinion
received n/a n/a R 1 000 000
FVM3 Cost Coverage ratio
Financial Viability Management
Administration Maintain financial viability through cash/cost cover-age ratio by 30
June 2019
Financial viabil-ity Maintained
through cash/cost coverage ratio
3:01 n/a Ratio Maintain Financial Vi-ability through cash/
cost coverage ratio by 30 June 2019
n/a n/a n/a 3:1 R0
FVM4 To ensure finan-cial sustainability and sound finan-
cial principles
Conduct Data Cleansing
Administration Conducting cleansing on the
Debtors Data Base by 30 June
2019
Number of Cleansing
exercises on Debtors database
conducted
n/a n/a Number Conduct 1 Data cleansing exercise on Debtors database by
30 June 2019
n/a n/a n/a 1 R 0
FVM5 To ensure finan-cial sustainability and sound finan-
cial principles
Property rates By-laws and Policies
Administration Reviewed and Adopted Property Rates Policy and By-Laws by 30
May 2019
Date reviewed Property
Rates Policy and By-Laws adopted
May 2018 n/a Date Review and Adopt Property rates policy and By-Laws by 30
May 2019
n/a n/a n/a Adoption
R20 000
FVM6 To ensure finan-cial sustainability and sound finan-
cial principles
Achieve Clean Audit for the f/y
2017/2018
Administration Address all queries raised
by AG for the f/y 2017- 2018 by 30
June 2019
% of queries raised by AG for prior year
addressed
94% 6% %Address 100% of AG Queries by 30 June
2019 (all HODs)n/a n/a n/a 100% Queries
addressed
R 0
FVM7 To ensure finan-cial sustainability and sound finan-
cial principles
MSCOA Imple-mentation
Administration Co-ordinated and facilitated 1 mSCOA financial system training by 30 June 2019
Number of mSCOA Financial system trainings co-ordinated and facilitated by 30
June 2019
n/a n/a Number Co-ordinate and Facilitate 1 mSCOA
financial system train-ing by 30 June 2019 1 n/a n/a n/a
R 0
T H E J E W E L O F T H E S O U T H C O A S T167
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
GG19 To ensure the provision of a
safe and secure environment
for all Umdoni residents
Beach Education Awareness
All Conducted Beach education aware-ness campaigns by 30 June 2019
Number of Beach education aware-ness campaigns
conducted
10 n/a Number Conduct 10 Beach Awareness cam-
paigns by 30 June 2019
3 2 3 2
R0
GG20 To ensure the provision of a
safe and secure environment
for all Umdoni residents
Maintain law and order
All Conducted Road blocks and speed timing exercises by 30 June 2019
Number of Vehi-cles inspected
200 n/a Number
Inspect 200 Vehicles by 30 June 2019 50 50 50 50
R0
GG21 To promote human rights and social upliftment of vulnerable groups
Improving com-plaints manage-
ment system
Administration Implementation of complaints Management
System to be able to trace the inflow
and outflow of information from members of the
public by 30 June 2019
Date complaints management sys-tem implemented
n/a n/a Date
Implement Com-plaints Management System by 30 June
2019
N/A N/A N/A Sunday, 30 June 19 R0
FINANCIAL VIABILITY AND MANAGEMENTFVM1 To ensure finan-
cial sustainability and sound finan-
cial principles
Convene MSCOA Project Steer-
ing Committee meetings
Administration Convening of MSCOA project
steering Commit-tee meetings by 30 June 2019
Number of MSCOA Project
Committee Meet-ings convened
4 n/a Number Convene 4 MsCOA Project Committee
meetings by 30 June 2019
1 1 1 1 R 2 000 000
FVM2 To ensure finan-cial sustainability and sound finan-
cial principles
Unqualified Audit Opinion
Administration Achievement of unqualified audit
opinion
Date unqualified audit opinion
received by 05 Decemeber 2018
January 2018 n/a Date Receive unqualified audit opinion by 05
December 2018n/a
Unqualified Audit Opinion
received n/a n/a R 1 000 000
FVM3 Cost Coverage ratio
Financial Viability Management
Administration Maintain financial viability through cash/cost cover-age ratio by 30
June 2019
Financial viabil-ity Maintained
through cash/cost coverage ratio
3:01 n/a Ratio Maintain Financial Vi-ability through cash/
cost coverage ratio by 30 June 2019
n/a n/a n/a 3:1 R0
FVM4 To ensure finan-cial sustainability and sound finan-
cial principles
Conduct Data Cleansing
Administration Conducting cleansing on the
Debtors Data Base by 30 June
2019
Number of Cleansing
exercises on Debtors database
conducted
n/a n/a Number Conduct 1 Data cleansing exercise on Debtors database by
30 June 2019
n/a n/a n/a 1 R 0
FVM5 To ensure finan-cial sustainability and sound finan-
cial principles
Property rates By-laws and Policies
Administration Reviewed and Adopted Property Rates Policy and By-Laws by 30
May 2019
Date reviewed Property
Rates Policy and By-Laws adopted
May 2018 n/a Date Review and Adopt Property rates policy and By-Laws by 30
May 2019
n/a n/a n/a Adoption
R20 000
FVM6 To ensure finan-cial sustainability and sound finan-
cial principles
Achieve Clean Audit for the f/y
2017/2018
Administration Address all queries raised
by AG for the f/y 2017- 2018 by 30
June 2019
% of queries raised by AG for prior year
addressed
94% 6% %Address 100% of AG Queries by 30 June
2019 (all HODs)n/a n/a n/a 100% Queries
addressed
R 0
FVM7 To ensure finan-cial sustainability and sound finan-
cial principles
MSCOA Imple-mentation
Administration Co-ordinated and facilitated 1 mSCOA financial system training by 30 June 2019
Number of mSCOA Financial system trainings co-ordinated and facilitated by 30
June 2019
n/a n/a Number Co-ordinate and Facilitate 1 mSCOA
financial system train-ing by 30 June 2019 1 n/a n/a n/a
R 0
168
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
FVM8 To ensure finan-cial sustainability and sound finan-
cial principles
Revenue Collec-tion Enhancement
Administration Reduction in the Debtors aged, Im-prove collection rate, Promptly attendance to account queries, Cleansed Debtors database,Updated indigent register , and Government Department & palatals by 30 June 2019
% of current revenue collection
rate achieved
n/a n/a %
Achieve 65% of Rev-enue Collection by 30
June 2019 n/a n/a n/a 65%
R 0
FVM9 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Implementation of MIG Projects
Ward 18 Spending 100% on the infrastruc-ture projects e.g
Access roads, public facilities and Sport fields by 30 June 2019
% of capital bud-get spent
95% n/a %
Spend 100% on the infrastructure projects
by 30 June 201910% 30% 75% 100%
R39 529 725
CROSS CUTTING INTERVENTIONS CC1 To facilitate an in-
tegrated approach towards planning for urban and ru-ral communities
Inception Report for Spatial
Development Framework
n/a Finalize Inception Report for
Spatial Develop-ment
Framework by 30 June 2019
Date Inception report for Spatial
development Framework
finalized
2017 n/a DateFinalize Inception Re-port for Spatial Devel-
opment Framework by 30 June 2019
n/a n/a n/a Inception Report
R1 000 000
CC2 To facilitate an in-tegrated approach towards planning for urban and ru-ral communities
Appointment of Service Provider for the develop-
ment of Umzinto Urban Design
Framework
Ward 13 Appointed Ser-vice Provider to
develop Umzinto Urban
Design Framework by 30
June 2019
Date Service pro-vider appointed for the develop-
ment of Umzinto Urban Design
Framework finalized
n/a n/a DateAppoint Service
Provider to develop Umzinto Urban De-
sign Framework by 30 June 2019
n/a n/a n/a Appointment
of Service Provider
R300 000
CC3 To facilitate an in-tegrated approach towards planning for urban and ru-ral communities
Development of rural precinct
plans
All Develop and Adopt Amandawe Precinct Plan by
30 June 2019
Date Amandawe Precinct Plan
developed and adopted
n/a n/a DateDevelop and Adopt Amandawe Precinct
Plan by 30 June 2019n/a n/a Adoption n/a
Department of Rural Develop-ment & Land
Reform
CC4 To facilitate an in-tegrated approach towards planning for urban and ru-ral communities
Appointed Ser-vice provider to review Strategic Environmental
Assessment
All Appointed Ser-vice Provider to review Strategic Environmental
Assessment by 30 June 2019
Date Service pro-vider appointed to review Strategic Environmental
Assessment plan adopted
2011 n/a Date Appoint Service Provider to review Strategic Environ-
mental Assessment by 30 June 2019
n/a n/a n/a Appointed
Service Pro-vider
R700 000
CC5 To Monitor and manage pro-
posed buildings and buildings un-der construction
Ensure com-pliance with
National Building Regulations
n/a Assess building plans below 500m² within
30days
Number of Days building plans be-low 500m² were
assessed
35 Days n/a %Assess building plans below 500m² within
30 Days 30 Days 30 Days 30 Days 30 Days
R0
CC6 To Monitor and manage proposed
buildings and buildings under
construction
Ensure com-pliance with
National Building Regulations
n/a Assess building plans Above
500m² within 60 days
Number of Days building plans above 500m²
were assessed
43 Days n/a %Assess building plans above 500m² within
60 Days 60 Days 60 Days 60 Days 60 Days
R0
CC7 Monitoring and management of proposed buildings and buildings under construction
Facilitate inspec-tion of properties
n/a Inspection of properties by
planning unit by 30 June 2019
Number of prop-erties inspected
2487 n/a Number
Inspect 880 properties by 30 June 2019 437 437 6 n/a
R0
T H E J E W E L O F T H E S O U T H C O A S T169
IDP REF OBJECTIVES STRATEGIES/INPUT WARD
MEASURABLE OBJECTIVE/OUT-
PUT
KEY PERFOR-MANCE INDICA-
TOR
BASELINE 2017/2018 BACKLOGS UNIT OF MEA-
SURE
IDP 2018/2019
ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET
FVM8 To ensure finan-cial sustainability and sound finan-
cial principles
Revenue Collec-tion Enhancement
Administration Reduction in the Debtors aged, Im-prove collection rate, Promptly attendance to account queries, Cleansed Debtors database,Updated indigent register , and Government Department & palatals by 30 June 2019
% of current revenue collection
rate achieved
n/a n/a %
Achieve 65% of Rev-enue Collection by 30
June 2019 n/a n/a n/a 65%
R 0
FVM9 To ensure provi-sion, upgrading, and maintenance of infrastructure
and services that enhances
economic devel-opment
Implementation of MIG Projects
Ward 18 Spending 100% on the infrastruc-ture projects e.g
Access roads, public facilities and Sport fields by 30 June 2019
% of capital bud-get spent
95% n/a %
Spend 100% on the infrastructure projects
by 30 June 201910% 30% 75% 100%
R39 529 725
CROSS CUTTING INTERVENTIONS CC1 To facilitate an in-
tegrated approach towards planning for urban and ru-ral communities
Inception Report for Spatial
Development Framework
n/a Finalize Inception Report for
Spatial Develop-ment
Framework by 30 June 2019
Date Inception report for Spatial
development Framework
finalized
2017 n/a DateFinalize Inception Re-port for Spatial Devel-opment Framework
by 30 June 2019
n/a n/a n/a Inception Report
R1 000 000
CC2 To facilitate an in-tegrated approach towards planning for urban and ru-ral communities
Appointment of Service Provider for the develop-
ment of Umzinto Urban Design
Framework
Ward 13 Appointed Ser-vice Provider to
develop Umzinto Urban
Design Framework by 30
June 2019
Date Service pro-vider appointed for the develop-
ment of Umzinto Urban Design
Framework finalized
n/a n/a DateAppoint Service
Provider to develop Umzinto Urban De-
sign Framework by 30 June 2019
n/a n/a n/a Appointment
of Service Provider
R300 000
CC3 To facilitate an in-tegrated approach towards planning for urban and ru-ral communities
Development of rural precinct
plans
All Develop and Adopt Amandawe Precinct Plan by
30 June 2019
Date Amandawe Precinct Plan
developed and adopted
n/a n/a DateDevelop and Adopt Amandawe Precinct
Plan by 30 June 2019n/a n/a Adoption n/a
Department of Rural Develop-ment & Land
Reform
CC4 To facilitate an in-tegrated approach towards planning for urban and ru-ral communities
Appointed Ser-vice provider to review Strategic Environmental
Assessment
All Appointed Ser-vice Provider to review Strategic Environmental
Assessment by 30 June 2019
Date Service pro-vider appointed to review Strategic Environmental
Assessment plan adopted
2011 n/a Date Appoint Service Provider to review Strategic Environ-
mental Assessment by 30 June 2019
n/a n/a n/a Appointed
Service Pro-vider
R700 000
CC5 To Monitor and manage pro-
posed buildings and buildings un-der construction
Ensure com-pliance with
National Building Regulations
n/a Assess building plans below 500m² within
30days
Number of Days building plans be-low 500m² were
assessed
35 Days n/a %Assess building plans below 500m² within
30 Days 30 Days 30 Days 30 Days 30 Days
R0
CC6 To Monitor and manage proposed
buildings and buildings under
construction
Ensure com-pliance with
National Building Regulations
n/a Assess building plans Above
500m² within 60 days
Number of Days building plans above 500m²
were assessed
43 Days n/a %Assess building plans above 500m² within
60 Days 60 Days 60 Days 60 Days 60 Days
R0
CC7 Monitoring and management of proposed buildings and buildings under construction
Facilitate inspec-tion of properties
n/a Inspection of properties by
planning unit by 30 June 2019
Number of prop-erties inspected
2487 n/a Number
Inspect 880 properties by 30 June 2019 437 437 6 n/a
R0
170
C H A P T E R 4 ORGANIZATIONAL DEVELOPMENT PERFORMANCE (PERFORMANCE REPORT PART I I )
COMPONENT A: INTRODUCTION TO THE MUNICIPAL PERSONNEL INTRODUCTION The Corporate and Human Resources department of Umdoni Municipality consists of the following Units: Human Resources, Organisational Development, Labour Relations, Human Resource Development, EAP and wellness and Occupational Health and Safety.
The Human Resources Section is responsible for recruitment, selection, labour relations management, pay and leave administration, staff administration, grading and remuneration, sick leave management, employee wellness, rewards and recognition systems, performance management systems, talent management and succession planning, scarce skills retention initiatives, policy development & administration & organisational development.
Employees
The Municipality has experienced challenges in the year under review with regards to the filling of critical vacant positions where they have affected the delivery of services effectively and efficiently. The Municipality has been without an Accounting Officer since April 2017 and Acting incumbents have been placed in the Accounting Officer position throughout the duration of the year under review.
COMPONENTS NUMBER OF EMPLOYEES
Community & Social Services 59Corporate Policy Offices & Other 72
Environmental 1Housing 5
Local Economic Development 2Planning 10Roads 43
Security & Safety 30Sports & Creation 24
Transport 18Waste Management 50
Total 314
4.1 Employee Totals, Turn Over & Vacancies Turnover rate:
Table 4.2: Turnover Rate
Labour TurnoverDetails Total App As At
Beginning Of Fin YearTermination During Financial Year
Turnover Rate
Year 1 Fy2016/2017 11 34 11%Year 0 Fy2017/2018 15 19 6%
Table 4.1: Employees
T H E J E W E L O F T H E S O U T H C O A S T171
COMPONENT B: MANAGING THE MUNICIPAL WORKFORCE
4.2 POLICIESThe Municipality operates with an array of policies which are made available and workshopped to the staff upon approval/adoption by the Municipal Council. Umdoni Municipality has experienced a few challenges with regards to the development, reviewal and adoption of policies in the 2017/2018 FY. Council was workshopped on policies some of those being Human Resource Policies however there seems to be a stumbling block with passing of these policies for implementation. It is important to note that with the incorporation of Vulamehlo in 2016 some municipal policies require review to incorporate the newly demarcated Umdoni Municipal area.
4.3 INJURIES, SICKNESS AND SUSPENSIONS The year under review report 3 employees using injury leave with 81,5 days of injury leave utilized with the average of 27.17 days of injury leave days per employee.
4.4 PERFORMANCE REWARDS 2015/2016 Performance Bonuses were awarded in 2017/18 Financial year as per the Local Government Performance Management Regulations. The Municipal Performance Regulations for Municipal Managers and Managers directly accountable to the Municipal Managers, 2006 state that when evaluating performance, the annual performance appraisal must involve:
For the purposes of evaluating the annual performance of the municipal manager and managers directly accountable to the Municipal Manager, an evaluation panel must be established. As per the Council Resolution dated 30 August 2017, the Council referred the 2015/2016 Annual Performance Evaluation recommendations back to the Performance Evaluation Committee for reconsideration of the recommended performance bonus percentages.
Final performance bonuses paid to Sec 56/47 Municipal Employees
Title Percentage of Annual Bonus
awardedMunicipal Manager 7% General Manager Technical Services
7%
General Manager Planning & Development
8%
General Manager Financial Services
5%
General Manager Community Services
10%
General Manager Corporate Services
0%
Employment Equity Plan
The passing of the apartheid in 1994 did not imply that the problems of South Africa were automatically solved. The apartheid era left a legacy of structural distortions and in some instances immoral laws. The disparities of the past created such pronounced disadvantages that abolishing discriminatory laws alone would not have been sufficient. The Government of the ‘new South Africa’ had to come up with ways and means normalizing the South African society.
The promulgation and enactment of the Employment Equity Plan Act 55 of 1998 (EEA) is one way in which the government seeks to promote equity in the workplace in a structured and sustainable way. The Umdoni Local Municipality (ULM) as a designated employer, is fully committed to the ideals of the EEA in the spirit and purport of the Constitution, Act 108 of 1996. To this end Umdoni will continue to engage the relevant stakeholders including employees, management, and representative trade unions, SAMWU & IMATU. This is achieved through the establishment of consultative structures representing all the sectors within the organization. It is hoped that through this approach, Umdoni Local Municipality will practically navigate the societal and corporate complexities surrounding EE communication in the management of change in South Africa.
It is submitted that this process will require a substantially strong intellectual and professional element in the Human Resource Department, and in particular in its Functional Line Services Division. The EE Act provides that any Code of Good Practice be taken into account in developing the
Table 4.3: Performance Bonuses
172
Employment Equity Plan. To this end, and in addition to Section 20 requirements, the Code of Good Practice on preparation, implementation and monitoring of EE Plans as published under GN 1345 in Government Gazette of 19 August 2002 was taken into account. In line with this Code, the process of developing the EE Plan has three sequential phases: planning, development, and implementation and monitoring.
The following inclusive approach has been adopted:
Methodology a) Communication Strategy · To prepare the workforce for processes such as workforce surveys, analysis, identification of barriers etc. · To promote workforce support for the EE Plan · To update employees on progress of EE Plan · To obtain support of representative Trade Unions · To communicate EE achievements and challenges b) Awareness campaigns
An awareness campaign was embarked upon to cover all the employees of Umdoni Local Municipality including the union shop stewards and management. The objective was to achieve the following:· To inform employees of the content and application of the EEA · To raise employees’ awareness of the anti-discrimination issues · To inform the employees process of the process to be followed by the employer · To highlight the need for the involvement of all relevant stakeholders, including employees, management and trade
unions. · To prepare the employees for their meaningful participation in the consultation process Human Resources Management
and Development.
Implementation of the Employment Equity Plan
The Human Resources Section is responsible for the implementation of the Employment Equity Plan, under the Authority of the HOD of Corporate Services. The ultimate accountability rests with the Municipal Manager in his capacity as the organizations Chief Executive Officer.
Revision of the Employment Equity Plan
The employment equity plan is subject to revision and possible amendment from time to time as the need arises due to changing circumstances. (e.g Institutional Review. Restructuring, New EAP stats as supplied from time to time by StatsSA etc.). The function of revisiting the EE Plan shall be carried out by the HRO through the consultation process with the relevant stakeholders.
The EAP Statistics
In developing the EE targets, the provincial statistics of the economically active population (EAP) as supplied by Statistics South Africa from time to time will be taken into account.
The Umdoni’s Employment Equity and Skills Development Forum has decided to use Provincial EAP for KZN as the primary basis for the determination of EE targets for Umdoni Municipality.
The current Stats as supplied by Statistics South Africa, December 2016 are as follows:
Table 4.4: EAP Statistics
Male Female Total A C I W A C I W
KZN EAP 43,2% 0,6% 6,8% 2,3% 41,1% 0,4% 3,8% 1,8% 100%
T H E J E W E L O F T H E S O U T H C O A S T173
Umdoni Municipality Current Workforce Profile as at 1 September 2016
This profile serves as a baseline for analysis and planning, however this profile requires review on an annual basis as employees exit and enter the municipal payroll system.
Table 4.5. Workforce profile
Occupational Levels Male Female Foreign Nationals
Total
A C I W A C I W Male Fe-male
Top Management 1 0 0 0 0 0 0 0 0 0 1Senior Management 1 0 0 0 4 0 0 0 0 0 5Professionally Qualified and experienced specialists and mid-management
8 0 3 0 4 0 1 0 0 0 16
Killed technical and academically qualified workers, junior management, supervisors, foreman, and superintendents
18 0 11 2 8 1 3 3 0 0 46
Semi-Skilled and discretionary decision making
34 1 14 2 48 0 19 5 0 0 123
Unskilled and defined decision making
118 0 10 0 34 0 2 0 0 0 164
Total Permanent 180 1 38 4 98 1 25 8 0 0 355Temporary Employees
19 0 0 0 29 0 0 0 0 0 48
Grand Total 199 1 38 4 127 1 25 8 0 0 403
Findings and Observations
This analysis is based on the KZN EAP and the actual Umdoni workforce profile. The analysis reveals that African males and females are substantially under presented in the top three occupational categories – a stark reminder of the insidious consequences of our unhappy past.
Affirmative Action
The affirmative action measures are defined in Section 15(2) of the EEA as “measures designed to ensure that suitably qualified people from designated groups have equal employment opportunities and are equitably represented in all occupational categories and levels in the workforce of a designated employer.” It is important to note that affirmative action measures that will qualify as justification for discrimination are those that are consistent with the purpose of the EEA. (This being to ensure the equitable representation of designated groups in all occupational categories and levels in the workforce.)
AA measures include preferential treatment and numeral goals, but excludes quotas. The caselaw authority has made it clear that AA measures have been designed to achieve realistic objectives.
174
Umdoni Affirmative Action Measures · Give preference to suitably-qualified persons from the designated groups in line with the purpose of the Act.· Develop pool of suitably – qualified candidates from designated groups · Meaningful training and development of people from designated groups for progressive movement · Retention of people from designated groups · Provide reasonable accommodation for people from designated groups on special needs during interviews and in the
working environment · Provide interpretation services during interviews for employees or prospective employees at lower levels of employment · Steps to ensure that members of designated groups are appointed in such positions that they are able to meaningfully
participate in corporate decision making processes · Steps to ensure that the corporate culture of the past is transformed in a way that affirms diversity in the workplace and
harnesses the potential of all employees.
Recruitment and Selection
The recruitment and selection function in Umdoni is the key driver of the employment equity plan. It implements the EE Plan in the normal execution of its duty. In the event where the employer has made reasonable efforts to source the targeted candidates without success, such matter is referred to the HRM in writing.
Preference is given to most under-presented groups, taking into account the total number of positions at a particular occupational level.
Training & Development
The Human Resources Department performed a skills audit exercise in 2016 to establish training requirements amongst the staff complement of Umdoni Municipality. The results of the Skills Audit informed the development of the Work Place Skills Plan for 2017/2018. The developed WSP was aligned to the Employment Equity Plan and addressed some capacitation challenges.
Promotions
The table below represents the number of promotions into each occupational level within Umdoni for the period under review.
Table 4.6: Promotions
Occupational Levels Male Female Total Afri-can
Co-loured
Indian White Afri-can
Co-loured
Indian White
Top Management 0 0 0 0 0 0 0 0 0Senior Management 0 0 0 0 0 0 0 0 0Professionally Qualified and experienced specialists and mid-management
1 0 2 0 0 0 0 0 3
Semi-Skilled and discretionary decision making
1 0 0 0 0 0 0 0 1
Unskilled and defined decision making
0 0 0 0 0 0 0 0 0
TOTAL PERMANET 2 0 0 0 0 0 2 0 4
T H E J E W E L O F T H E S O U T H C O A S T175
Income Levels
Table 4.7: Income Levels
Occupational Level Income Levels Top Management 1.
2.
R400 000
Senior Manager 1.
2.
R340 000
R246 000 Professionally Qualified and experi-enced specialists and mid-manage-ment
1.
2.
R127 377
R33 205
Semi-Skilled and discretionary de-cision making
1.
2.
R109 758
R39 089 Unskilled and defined decision making
1.
2.
R59 708
R31 448
176
4.5 SKILLS DEVELOPMENT & TRAININGThe training and development of staff within the Municipality is of the utmost importance as developed staff ensure better, efficient and effective service delivery. The Municipality has several well developed capacity development programmes and systems in place including the Annual Workplace Skills Plan, Learnership, Assisted Education Programme and Bursaries
The 2017/2018 WSP has facilitated the training and development of over 106 Staff members and training objectives were achieved. Challenges to undertake planned interventions posed a challenge in some instances owing to the lack of commitment of employees to attend trainings. Some of the training provided to staff is articulated in the table below.
Table 4.8: Employees trained
COMPONENT C: CAPACITATING THE MUNICIPAL WORKFORCE
Details Type of Training Intervention Categories of Employeestrained
Number trained
Year – 0Current year
Skills programme (Problemsolving)
Junior management 1
Skills programme ( Problem solving) Clerical & Admin 13Skills programme (CustomerService)
Clerical & Admin 13
2017/2018 Training PlanActual Training Beneficiaries
LGSETA Strategic Focus Areas
Municipal Key Performance Area
Main IDP Priority linked to Key Performance Area
Female Employed
Male Em-ployed
Total
Good Governance and Institutional Development
Good Governance and the linking of democracy
n/a 0 0 0
Traditional Leadership & Development
Municipal Transformation & institutional Development
n/a 0 0 0
Financial Management Municipal Financial Viability & Management
n/a 0 0 0
Infrastructure Development Basic Services
Basic Service Delivery & Infrastructure Development
Customer Service and Problem solving, Building, Project Management and Law
37 11 48
Municipal Planning Sustainable Local Economic Development
n/a 0 0 0
Totals 37 11 48
T H E J E W E L O F T H E S O U T H C O A S T177
4.6 SKILLS DEVELOPMENT EXPENDITURE Table 4.11: Skills Development Expenditure
Minimum Competency Levels for Senior ManagementThe Municipal Finance Management Act, Sections 83, 107 & 119 prescribe that the Accounting Officer, Senior Managers, The regulations further require each municipality to report on the Annual Report a consolidated information in respect of progress made in the attainment of minimum competency levels by the above mentioned category of employees. Progress made as at 30 June 2018 is provided in the table below:• Accounting Officer• Chief Financial Officer• Senior Managers of Municipalities• Other Financial Officials of Municipalities• Supply Chain Management Officials
The regulations further require each municipality to report on the Annual Report a consolidated information in respect ofprogress made in the attainment of minimum competency levels by the above mentioned category of employees. Progressmade as at 30 June 2018 is provided in the table below:Minimum Competency levels – MFMA
Table 4.9: Minimum Competancy levels
Number of Officials Admitted into the Programme
Number of Modules Completed as at 30 June 2018
Progress Report as at 30 June 2018
5 10 per student As per below
Number of Officials Admitted into the Programme
Progress Report as at 30 June 2018
5 Programme commenced in February 2018 and is planned to be complet-ed in September 2018. All Officials submitted all the POEs due at the end of each session until 30 June 2018.
Amount budgeted Actual SpentR492 500 R327 503
Progress on MFMA Training Officials Admitted in the Programme in 2017/2018 Financial YearTable 4.10: MFMA training
178
STATEMENT OF FINANCIAL POSITION
COMPONENT A: STATEMENTS OF FINANCIAL PERFORMANCE
C H A P T E R 5 F I N A N C I A L P E R F O R M A N C E
Table 5.1
T H E J E W E L O F T H E S O U T H C O A S T179
5.2 GRANTS For the year end 30 June 2018
Table 5.2: Summary of Unspend Grants
180
5.3 ASSET MANAGEMENT An Asset Management Committee is in existence at the municipality and their primary role is to guide, drive the changes and provide oversight of the implementation of asset management within the municipality.
Meetings were held to discuss the state and shortcomings of asset management within the municipality as well as possible solutions and corrective measures to be undertaken. More frequent asset verifications were conducted during the year to enhance accountability of assets.
5.4 FINANCIAL RATIOS BASED ON KEY PERFORMANCE INDICATORS Table 5.3 Financial Ratios
Ratio Formula Calculation Percentage
Liquidity Ratio Current AssetsCurrent Liabilities
281 741 41458 499 059 4.8%
Solvency Ratio Net Profit + DepreciationTotal Liabilities
69 525 969+40 086 99590 787 695 1.2 %
Financial Leverage Ratio DebtEquity
68 332 288945 605 288 7%
Percentage of employee costs against total expense
(Employee Costs - Contribution to postretirement medical aid and long service) Total Expenditure
84 577 680 - 2 299 410259 853 367 30%
Spending against capital budget
ExpenditureCapital Budget
69 044 59975 501 015 91%
Own revenue compared to total revenue
Own RevenueTotal Revenue
137 924 468328 897 879 42 %
Umdoni is not very reliant on debt funding and is therefore not subject to the associated credit risk. The ratio attained is 7%.
Percentage of Employee Costs against Total Expense
This value is greater than the norm of % (attained 30%) as encouraged by Treasury. In acknowledging this, we have begun strict management and control of staff costs and expect a reduction in the upcoming years of the above percentage. A non-increase from prior year must also be noted. 2016/2017 financial year attained a ratio of 30% which is a non-increase and a step in the right direction.
Spending Against Capital Budget
Capital expenditure has decreased significantly from the prior year attaining 91% expenditure in the 2017/2018 financial year. There were several issues affecting the spending of the budget including the low revenue collection; which led to expenditure being kept to a minimum.
Own Revenue Compared To Total Revenue
This indicates that the municipality generates its own revenue of 42% of the total revenue, the balance of which is generated from government grants and subsidies.
Liquidity Ratio
The liquidity ratio relates primarily to the financial resources utilised during the operating cycle. It is a measure that depicts that the municipality can meet its short term obligations. The ideal ratio is 2:1 and the municipality has attained a ratio of 4.8:1, which means that the municipality is in a position to be able to pay its short term debt. It should be noted that the majority of the cash is from investment not the primary bank account. Given that this is a service delivery organisation, excess cash is utilised for the alleviation of poverty and the improvement in the lives of the constituents of Umdoni.
Solvency Ratio
The solvency ratio provides an assessment of the likelihood of the municipality to continue congregating its debt obligations. This ratio depicts that the municipality is able to meet its long term debts. The ideal ratio is 20% or greater and therefore the ratio of 1.21% represents a financially sound organisation.
Financial Leverage Ratio
The financial leverage ratio indicates the extent to which the municipality relies on debt financing. This depicts that
T H E J E W E L O F T H E S O U T H C O A S T181
CMPONENT B: SPENDING AGAINST CAPITAL BUDGET 5.5 CAPITAL EXPENDITURE
UKEY V202_PROJDE Amended Budget Actuals Total20170712101811 Finance Vehicle 534855 534854.37 Total: Financial Services 534855 534854
20170712101976 Informal Trader Stalls: Umzinto 2000000 020170712101901 Computer Equipment 20000 19980 Total: Strategic Planning 2020000 19980
20170712101829 Hand Held 2 ways radios x 6 30000 020170712101841 Office chairs x 2 4000 300020170712101844 Office desk with 3 drawers 8000 330020170712101988 Mtwalume Car Park Paving 615670 60895020170712102018 Shelter for lifeguards at Swimming pool 3mx3m - Sc 35000 19880.9720170712102021 Concrete tables, braai stands and seating x 10 65000 5718020170712102024 Electricity connection to cashiers Office x 3 90000 020170712102027 Concrete fencing - (Rocky Bay) 75000 020180306013630 Vehicle: Beaches 360000 1194172.7420170623000499 Palisade fencing 30m - Scottburgh 58000 020170623000520 Renovations to Ablutions - park rynie 142000 129962 1482670 2016446
20170712101817 Machinery and Equipment 44000 2400020171110012909 Industrial Blowers x 2 20000 1500020170712101862 Office equipment 45000 897020170712101868 Office equipment 25000 020170712101871 Office equipment 15000 020170712101874 Office equipment 25000 020170712101883 Office equipment 22000 020170712101886 Office equipment 125000 10559520170712101889 Office equipment 85000 49454.9420170712101979 Electricity Connections: Halls 25000 020170712101982 Electricity Connections: Halls 25000 020170712101985 Scottburgh Cemetery 70000 1025020170712101991 Fencing for Memorial Stone - Umzinto 20000 18276.9220170712102003 Upgrade 200000 189638.25 746000 421185
20170712101820 Machinery and Equipment 520000 020170712101856 Office equipment 92000 6840020170712101904 Computer Equipment 30000 2900020180306013654 Laptop 15000 0
Table 5.4 Capital Expenditure
182
UKEY V202_PROJDE Amended Budget Actuals Total 657000 97400
20170712102033 Renovations to building 150000 10989020170712101832 Aluminium 6 Step Ladders x 2 5000 190020170712101835 Loose Tools 15000 1277420170712101838 Printer 4500 020170712101865 Blinds - Boardroom 7000 692020170623000526 Aluminium 8 Step Ladders x 2 10000 450020170623000532 Sewer Rods x 2 20000 11403.520170623000535 Heavy Duty Drills x 3 7500 622020170623000541 Camera 5000 020170623000553 Filing Cabinets (P.A. Office) 31000 2850020170623000556 Filing cabinets - (back office) 7330 020170623000562 Blinds - back office 5000 494020170623000574 Boardroom Chairs 30000 2997020170623000580 Boardroom Table 29000 28000 326330 245018
20170712101859 Office equipment 27500 21940.3520170712101877 Office equipment 135500 9176020170712101880 Office equipment 55500 3945020170712101892 Office equipment 49000 1655520170712101895 Office equipment 55500 493020170712101898 Office equipment 40000 33107.320170712101907 Aluminium Doors: Libraries 20000 0 383000 207743
20170712101826 Machinery and Equipment 60000 3849420170712101847 Switchboard 120000 020170712101853 Office equipment 139000 94367.620170712102000 Fencing 215145 17800020180306013633 Vehicle: Traffic Department 50000 020180306013681 Tarring: Umzinto Office 150000 145000 734145 455862
20170712101850 Office equipment 53000 23371.0420170712101997 renovations 30000 0 83000 23371
Total: Community Services 4412145 3467024
20180306013612 IT Solution for clients backup 200000 38500020180306013615 Server - Park Rynie offices 150000 14920020180306013618 Infrastructure Upgrade 5500000 2070200.99
T H E J E W E L O F T H E S O U T H C O A S T183
UKEY V202_PROJDE Amended Budget Actuals Total20180306013624 Website Recording 120000 11999920180306013627 Computer Licensing 160000 18918820180306013636 UPS for IT 180000 15639020180306013651 Vaccum Cleaner & Floor Polisher 20000 020180306013660 Laptops, Computers and Printers 652500 270691.3220180306013672 Digital Camera & Dictaphone 5000 1659.6 6987500 3342329
20180306013648 Noise Ventilater and Lux Meter 5000 9250 5000 9250
20180306013663 Furniture and Office Equipment 1500 850 1500 850
Total: Corporate Services 6994000 3352429
20170712101814 Porpoise Street 900000 132157.5920170712101928 5th Street 900000 116772.2820170712101931 Shayamoya Road 1462000 204804.3320170712101934 Salmon Drive 1750000 998019.1220170712101937 Street Names 500000 49024120170712101940 Speed Humps 600000 583241.920170712101970 Umzinto Stormwater upgrade (Sims) 500000 430265.5220170712101973 Stormwater Cleaning 800000 63325220170712101994 Umzinto Sportsfield 1200000 69390020170623000649 Prospect Drive 1500000 1328720.2520170623000661 Whale Road 1000000 442752.85 11112000 6054127
20170712101946 Mgangeni Causeway Bridge - Ward 4 4124882 1885780.9920170712101949 Ifafa Road - Ward 6 1667356 123328120170712101952 Shinga Road - Ward 19 2221889 818505.8820170712101955 Mahlafuna Hall - Ward 5 2400178 548665.420170712101958 Inkosi Qiko Hall - Ward 3 2855961 2257892.2220170712101964 Gqolweni Road - Ward 14 7494524 2495457.1820170712101967 Nkombe Road - Ward 8 9463593 5464507.7820170712101910 Nyuswa Bridge - Ward 7 555550 1558196.0820170712101913 Mashanela Hall - Ward 3 353173 1302721.3720170712101916 Mafithini Hall - Ward 9 514068 2217893.3620170712101919 Bhakajane - Ward 14 378130 2506132.120170712101922 Olwasini Road - Ward 18 415720 6851433.1420170712101925 Sizophumelela Road - Ward 5 459017 9349577.1820180306013621 Software 117300 11700020180306013639 GPS 4000 3305
184
UKEY V202_PROJDE Amended Budget Actuals Total20180306013642 Camera: Technical Services 10000 986020180306013645 Measuring Wheel 1500 56020180306013657 Filing Cabinet for Technical Services 12699 1250020180306013666 4 x 4’4 Printer (x2) 10000 4810.6820180306013669 Laptops (x5) & Desktop (x2) 152848 14005020180306013675 Fulfathi, Percy and Ndosi Road 169357 020180306013678 Macebo Road 484966 281921.44 33866711 39060051
20170712101943 Scottburgh CBD Upgrade (Roads) 16561404 16556134 16561404 16556134
Total: Technical Services 61540115 61670312
75501115 69044599
5.7 CAPITAL SPENDING ON 5 LARGEST PROJECTS Table 5.5 Spending on 5 largest projects
VOTE NUMBER VOTE DESCRIPTION 30 JUNE 2018
ACTUAL EXPENDITURE20170712101943 SCOTTBURGH CBD UPGGRADE
(COGTAR 16 561 404
20170712101967 Nkombe Road - Ward 8 R 5 646 507
20170712101964 Gqolweni Road - Ward 14 R 3 932 000
20170712101946 Mgangeni Causeway Bridge - Ward 4 R 2 100 000
20170712101958 Inkosi Qiko Hall - Ward 3 R 2 000 000
5.8 BASIC SERVICE AND INFRASTRUCTURE BACKLOGS – OVERVIEW
There has been a major improvement in the delivery of Basic Services such as Sanitation in the Umdoni Munici-pal Area even though some areas lack adequate sanitation however; the data above shows figures that delivery of this service to the people has improved. In 2001 1,605 people had no toilets however by 2010 only 291 had no access to toilets. People who still use the Bucket System have de-creased from, 552 to 50 in 2010. The number of people uti-lizing Flush Toilets has increased as well.
T H E J E W E L O F T H E S O U T H C O A S T185
5.9 CASH FLOW The Municipality has maintained a positive cash flow for the year under review, the details of which are shown in the Cash Flow Statement. The net cash and cash equivalents at year end have decreased by 8.83% as compared to previous fi-nancial year; and 95.90% performance against the budgeted net cash increase at year end. The budget approved for the 2017/2018 - 2019/2020 financial years retained the focus on cash availability in order to show a gradual increase in cash balances over the next few years.
Standard Bank of SA Limited, Scottburgh Branch - Account No. 05 279 168 8
Table 5.6: Bank Statements Balance
2018 2017Bank statement balance at end of year
5 716 922 11 747 628
5.10 BORROWING AND INVESTMENTS No new borrowings were incurred during the year under review.
Investments for the year under review
Table 5.7: Investments
Investments for the year (incl. call accounts) are as follows:2018 2017
Standard Bank Of SA Ltd 56 054 451 64 307 409Absa 16 936 372 16 002 902Nedbank 101 320 367 95 680 012First National Bank 19 345 521 18 122 145
193 656 711 194 112 469
Total interest earned on investments 14 285 877 12 149 774
5.11 PUBLIC PRIVATE PARTNERSHIPS The Municipality had no long term contracts or Public Private Partnerships, for the year under review.
COMPONENT C: CASHFLOW MANAGEMENT AND INVESTMENTS
186
COMPONENT D: OTHER FINANCIAL MATTERS
5.12 SUPPLY CHAIN MANAGEMENT Supply chain management (SCM) is an integral part of financial management. This function integrates the planning, procurement and provisioning processes, and seeks to introduce best practices, whilst at the same time addressing Government’s preferential procurement policy objectives.
These are phases that distinguish the SCM processes:- Demand management which deals with the planning
process, such as: - Determination of market strategy.- Acquisition management which deals with the
procurement processes, such as: - Identification of preferential policy objectives which
include the implementation of BBBEE scorecards as adopted in December 2011;
- Compilation of tender documentation, including Conditions;
- Determination of evaluation criteria;- Evaluation of tenders and tabling of recommendations;- Compilation and signing of contract documents; and- Contract administration (contract register).- Logistics management, which deals with provision of
services; and- Disposal management, which deals with disposal of
assets once their lifespan has come to an end.
Improvements made in the 2017/2018 financial year included the consolidation of the following which were introduced in the previous financial year:o Contract register where we monitor the spending of
awarded bids;o Checklist schedule for quotations below R200 000,
all costs inclusive, to ensure full compliance with the requirements of the bid and legislative prescripts;
o Monitoring of the quotation register, where service provider information is updated regularly before an appointment is made;
o Registering of bids awarded to Construction Industry Development Board (CIDB);
o Reporting of awarded bid contracts and quotations to National Treasury on a live feed;
o Recording of pre-evaluation/functionality scoring for bids
in order to document how the committee arrives at their scoring and the deliberations that took place;
o Recording of all site briefing meetings for us to have documentation on what was discussed and to know changes made; and
Challenges that we continue to experience:• Compliance to SDBIP by user departments as items are
not procured according to the procurement plan;• Committee members not attending the bid committee
meetings;• Specifications are not clear, which leads to bids being
cancelled;• Bidders not fully completing the bid documents and
attaching the necessary information;• Information of service providers is not properly updated;• Late submission of requests for procurement from the user
departments, which leads to the inability to conclude SCM processes on time. This results in unnecessary extension of contracts;
• Poor understanding of contract management;• Lack of understanding of deviation and its acceptable
reasons; and• Non-disclosure of interests by bid committee members.
Umdoni Municipality complies with the prescribed framework, Section 112 of the Municipal Finance Management Act No. 56 of 2003 (MFMA), when acquiring goods and services in a way that is fair, equitable, transparent, competitive and cost-effective. This is achieved by the following activities: • We advertise all our bids in public and on the Municipality
website for transparency;• We do that in order to obtain value for money as there
will be competitive bidding of price and/or proposal offers from various service providers;
• Bids are opened in public and offers are read in public to avoid corruption and tempering with bid prices;
• Intention to award for a successful bidder is published in order to allow objections, if any, from other service providers;
• Unsuccessful bidders are informed in writing of the bid outcome; and
• A bid register is published on the website to offer those who could not make it to the bid opening to have the result of the bid opening.
T H E J E W E L O F T H E S O U T H C O A S T187
5.13 GRAP COMPLIANCE The financial statements have been prepared in accordance with the effective Standards of Generally Recognised Accounting Practices (GRAP), as approved by the Minister of Finance, including any interpretations, guidelines and directives issued by the Accounting Standards Board and the Municipal Finance Management Act, 2003 (Act No. 56 of 2003).
The following GRAP standards have been issued but are not yet effective and have not been adopted by the municipality:
GRAP 20 Related Party Disclosures
GRAP 32 Service Concession Arrangements: Grantor
GRAP 34 Separate Financial Statements
GRAP 35 Consolidated Financial Statements
GRAP 36 Investments in Associates and Joint Ventures
GRAP 37 Joint Arrangements
GRAP 38 Disclosure of Interests in Other Entities
GRAP 108 Statutory Receivables
GRAP 109 Accounting by Principals and Agents
GRAP 110 Living and Non-living Resources
None of these standards and interpretations are anticipated to have a material impact on the municipality’s financial statements. Management has considered all of the foregoing GRAP standards issued but not yet effective and effective and anticipates that the adoption of these standards will not have a significant impact on the financial position, financial performance or cash flows of the municipality.
188
C H A P T E R 6AUDITOR GENERAL AUDIT F INDINGS YEAR 1 (PREVIOUS) 2016-17
6.1 AUDITOR GENERAL REPORT YEAR 2016-17 REPORT OF THE AUDITOR-GENERAL TO THE KWAZULU-NATAL PROVINCIAL LEGISLATURE AND THE COUNCIL ON UMDONI MUNICIPALITYReport on the audit of the financial statementsOpinion1. I have audited the financial statements of the Umdoni Municipality as set out on pages. to ..., which comprise the
statement of financial position as at 30 June 2017, and the statement of financial performance, statement of changes in net assets and statement of cash flows and statement of comparison of budget information with actual information for the year then ended 30 June 2017, as well as the notes to the financial statements, including a summary of significant accounting policies.
2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Umdoni Municipality as at 30 June 2017, and its financial performance and cash flows for the year then ended in accordance with the South African Standards of Generally Recognised Accounting Practice (SA Standards of GRAP) and the requirements of the Municipal Finance Management Act of South Africa, 2003 (Act No. 56 of 2003) (MFMA) and the Division of Revenue Act of South Africa, 2016 (Act No. 3 of 2016) (DoRA).
Basis for opinion3. I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under
those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of this report.
4. I am independent of Umdoni Municipality in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants (IESBA code) and the ethical requirements that are relevant to my audit in South Africa. have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.
5. believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.
Other matter6. I draw attention to the matter below. My opinion is not modified in respect of this matter.
Unaudited disclosure notes7. In terms of section 125(2)(e) of the MFMA the municipality is required to disclose particulars of non-compliance with the
MFMA in the financial statements. This disclosure requirement did not form part of the audit of the financial statements and accordingly t do not express an opinion thereon.
Responsibilities of the accounting officer for the financial statements8. The accounting officer is responsible for the preparation and fair presentation of the financial statements in accordance
with SA Standards of GRAP, the requirements of MFMA and DoRA and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
9. In preparing the financial statements, the accounting officer is responsible for assessing the Umdoni Municipality’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the intention is to liquidate the municipality or cease operations, or there is no realistic alternative but to do so.
Auditor-general’s responsibilities for the audit of the financial statements10. My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from
material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with
T H E J E W E L O F T H E S O U T H C O A S T189
the ISAS will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
1 1. A further description of my responsibilities for the audit of the financial statements is included in the annexure to this auditor’s report.Introduction and scope
Report on the audit of the financial statementsIntroduction and scope 12. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued
in terms thereof; I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected development priorities presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance.
13. My procedures address the reported performance information, which must be based on the approved performance planning documents of the municipality.
14. evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice for basic services delivery and infrastructure development and local economic development presented in the annual performance report of the municipality for the year ended 30 June 2017.
15. I performed procedures to determine whether the reported performance information was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.
16. I did not raise any material findings on the usefulness and reliability of the performance information for the selected development priorities.
Other matters17. I draw attention to the matters below. My opinion is not modified in respect of these matters.
Achievement of planned targets18. The annual performance report on pages’ x to x for information on the achievement of planned targets for the year and
explanations provided for the under/overachievement of a significant number of targets.
Adjustment of material misstatements19. I identified material misstatements in the annual performance report submitted for auditing. These material
misstatements were on the reported performance information of basic services delivery and infrastructure development. As management subsequently corrected the misstatements, I did not identify any material findings on the usefulness and reliability of the reported performance information.
Report on audit of compliance with legislationIntroduction and scope20. In accordance with the PAA and the general notice issued in terms thereof I have a responsibility to report material
findings on the compliance of the municipality with specific matters in key legislation. performed procedures to identify findings but not to gather evidence to express assurance.
The material findings in respect of the compliance criteria for the applicable subject matters are as follows:
Annual financial statements21. The financial statements submitted for auditing were not prepared in all material respects in accordance with the
requirements of section 122 of the MFMA. Material misstatements of current assets, revenue, expenditure and
190
disclosure items identified by the auditors in the submitted financial statement were subsequently corrected and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified audit opinion.
Procurement and contract management22. Some of the goods and services with a transaction value of below R200 000 were procured without obtaining the
required price quotations, in contravention of by Municipal supply chain management (SCM) regulations 17(a) and (c).23. Some of the goods and services of a transaction value above R200 000 were procured without inviting competitive
bids, as required by SCM regulation 19(a). Deviations were approved by the accounting officer even though it was not impractical to invite competitive bids, in contravention of SCM regulation 36(1).
24. Sufficient appropriate audit evidence could not be obtained that construction contracts were awarded to contractors that were registered with the Construction Industry Development Board in accordance with section 18(1) of Construction Industry Development Board Act (Act No. 38 of 2000) and Construction Industry Development Board 17 and 25(7A).
Expenditure management25. Effective steps were not taken to prevent irregular expenditure amounting to R48,06 million as disclosed in note 42 to
the annual financial statements, as required by section 62(1)(d) of the MFMA. The majority of irregular expenditure is as a result of incorrect application of the section 32 of the SCM regulations which allows the accounting officer to procure goods and services for the municipality under contract secured by other organ of state. Irregular expenditure amounting to R28,80 million was incurred on the construction of Gqolweni Road and construction of Nkombe Road key projects.
26. Money owed by the municipality was not always paid within 30 days as required by section of the ME-MA.
Strategic planning and performance management27. The council failed to adopt an oversight report containing the council’s comments on the annual report within the
prescribed timelines, as required by section 129(1) of the MFMA.28. The oversight report adopted by the council on the 2015-16 annual report was not made public, as required by section
129(3) of the MFMA.
Other information29. The accounting officer is responsible for the other information. The other information comprises the information
included in the annual report which includes the mayor’s foreword, the accounting officer’s report and the audit committee’s report. The other information does not include the financial statements, the auditor’s report and those selected development priorities presented in the annual performance report that have been specifically reported in the auditor’s report.
30. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.
31. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected development priorities presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated.
32. I did not receive the other information prior to the date of this auditor’s report. When I do receive and read this information, if I conclude that there is a material misstatement therein; I am required to communicate the matter to those charged with governance and request that the other information be corrected. If the other information is not corrected, I may have to retract this auditor’s report and re-issue an amended report as appropriate; however, if it is corrected this will not be necessary.
T H E J E W E L O F T H E S O U T H C O A S T191
Internal control deficiencies33. I considered internal control relevant to my audit of the financial statements, reported performance information and
compliance with applicable legislation; however, my objective was not to express any form of assurance thereon.34. The matters reported below are limited to the significant internal control deficiencies that resulted finding on compliance
with legislation included in this report.
Leadership35. The leadership did not adequately oversee and monitor effective implementation of the action plans to prevent
non-compliance. In this regard, the recommendations made by the audit committee to address the internal control deficiencies were not addressed in good time.
Financial management36. Senior management did not review and monitor the implementation of its compliance checklist to ensure that the
municipality to ensure compliance with applicable laws and regulations.
Other reports37. draw attention to the following engagements conducted by various parties that had, or could have, an impact on
the matters reported in the municipality’s financial statements, reported performance information, compliance with applicable legislation and other related matters. These reports did not form part of my opinion on the financial statements or my findings on the reported performance information or compliance with legislation.
38. At the request of the municipality an independent party is conducting a criminal investigation into possible misappropriation of the municipality’s assets. This investigation was still in progress at the date of this report.
39. At the request of the municipality, KZN COGTA initiated an investigation into the use of the section 32, the section which allows the accounting officer to procure goods and services for the municipality under contract secured by other organ of state. This investigation was still in progress at the date of this report.
Pietermaritzburg
30 November 2017
S O U T H A F R I C A
Auditing to build public confidence
192
6.2
REM
EDIA
L A
CTI
ON
– P
LAN
OF
CO
RR
ECTI
VE
No
Cat
egor
y Fi
ndin
gs
Act
ion
Plan
Pe
rson
R
esp.
D
ue D
ate
Man
age-
men
t co
mm
ent
Stat
usIA
Com
men
t
1.S
CM
Proc
urem
ent a
nd c
on-
trac
t man
agem
ent
Som
e of
the
good
s an
d se
rvic
es w
ith a
tran
sact
ion
valu
e of
bel
ow R
200
000
wer
e pr
ocur
ed w
ithou
t ob-
tain
ing
the
requ
ired
pric
e qu
otat
ions
, in
cont
rave
n-tio
n of
by
Mun
icip
al S
uppl
y ch
ain
man
agem
ent (
SC
M)
regu
latio
ns 1
7 (a
) and
(c).
All
appl
icab
le le
gisl
atio
n w
ill b
e in
clud
ed in
the
chec
klis
t. Th
e of
ficia
l re
view
ing
the
chec
klis
t (fo
r an
y pr
ocur
emen
t) w
ill a
c-kn
owle
dge
that
they
hav
e pe
rform
ed th
e re
view
. A
sign
atur
e an
d na
me
of o
ffici
al w
ill b
e on
the
chec
klis
t for
acc
ount
abili
ty
and
resp
onsi
bilit
y.
CFO
/SC
M
Man
ager
30 J
une
2018
W
ithin
3
days
of e
nd
of e
ach
mon
th th
e re
port
is
subm
itted
to
the
CFO
Res
olve
dW
e in
spec
ted
five
good
s an
d se
rvic
es w
ith
trans
actio
ns v
alue
of
belo
w R
200
000
for t
his
FY, w
e no
ted
that
thre
e qu
otes
wer
e re
ceiv
ed.
No
Cat
egor
y
Find
ings
A
ctio
n P
lan
P
erso
n R
esp.
D
ue D
ate
M
anag
e-m
ent c
om-
men
t
Sta
tus
IA C
omm
ent
2.S
CM
Pro
cure
men
t and
con
tract
m
anag
emen
t
Som
e of
the
good
s an
d se
rvic
es o
f a tr
ansa
ctio
n va
lue
abov
e R
200
000
wer
e pr
ocur
ed w
ithou
t in-
vitin
g co
mpe
titiv
e bi
ds, a
s re
quire
d by
SC
M re
gula
-tio
n 19
(a).
Dev
iatio
ns w
ere
appr
oved
by
the
acco
untin
g of
ficer
ev
en th
ough
it w
as n
ot im
-pr
actic
al to
invi
te c
ompe
t-iti
ve b
ids,
in c
ontra
vent
ion
of S
CM
regu
latio
n 36
(1).
A re
gist
er o
f dev
iatio
ns w
ill
be m
aint
aine
d. A
dvic
e w
ill
be s
ough
t fro
m P
rovi
ncia
l Tr
easu
ry S
CM
uni
t on
cont
entio
us p
oten
tial d
evi-
atio
ns w
hich
cou
ld re
sult
in
irreg
ular
exp
endi
ture
.
CFO
/ S
CM
M
anag
er30
Jun
e 20
18Th
e re
gist
er
is u
pdat
ed
mon
thly
Unr
esol
ved
We
insp
ecte
d th
e fo
llow
ing
devi
atio
ns
and
we
note
d th
at th
e de
viat
ion
requ
irem
ents
ar
e no
t met
.
CPA
Elle
ctro
nic
8332
56, R
57 0
00.0
0 ,C
YA S
ound
Inve
st-
men
t hol
ding
835
412
: R74
442
.00
,Ulw
a-zi
Fun
eral
Ser
vice
s 83
5374
:R30
000
.0
0,A
dven
ture
trav
el
8359
07 ;
R12
585
.78,
E
lect
ro M
aste
r 836
674:
R
3 53
4.00
. Um
hlan
ga
Atto
rney
Tabl
e6.1
: Pla
n of
cor
rect
ive
mea
sure
s 20
16/2
017
Aud
it R
epor
t
T H E J E W E L O F T H E S O U T H C O A S T193
No
Cat
egor
y Fi
ndin
gs
Act
ion
Plan
Pe
rson
R
esp.
D
ue D
ate
M
anag
e-m
ent c
om-
men
t
Stat
usIA
Com
men
t
3.S
CM
Proc
urem
ent a
nd c
ontr
act m
anag
e-m
ent
Suf
ficie
nt a
ppro
pria
te a
udit
evid
ence
co
uld
not b
e ob
tain
ed th
at c
on-
stru
ctio
n co
ntra
cts
wer
e aw
arde
d to
co
ntra
ctor
s th
at w
ere
regi
ster
ed w
ith
the
cons
truct
ion
Indu
stry
Dev
elop
men
t B
oard
in a
ccor
danc
e w
ith s
ectio
n 18
(1
) of C
onst
ruct
ion
Indu
stry
Dev
elop
-m
ent B
oard
Act
(Act
No.
38 o
f 200
0)
and
Con
stru
ctio
n In
dust
ry D
evel
op-
men
t Boa
rd 1
7 an
d 25
(7A
).
All
cont
ract
will
be
kep
t in
a pl
ace
of s
afe
– ke
epin
g fo
r au
dit p
urpo
se
and
a re
gist
er
of c
ontra
cts
will
be
mai
ntai
ned.
CFO
/ S
CM
M
anag
er30
Jun
e 20
18A
ll co
n-tra
cted
that
w
ere
done
th
roug
h th
e S
CM
are
up
date
d
and
kept
in
the
safe
pl
ace.
Res
olve
dW
e in
spec
ted
the
bid
docu
men
t for
the
2017
/201
8 FY
and
we
note
d th
at a
ll aw
ards
th
at h
as b
een
mad
e fo
r th
is 2
018/
2019
FY
wer
e re
gist
ered
with
CID
B
No
Cat
ego-
ry
Find
ings
A
ctio
n Pl
an
Pers
on
Res
p.
Due
Dat
e
Man
age-
men
t com
-m
ent
Stat
usIA
Com
men
t
4.S
CM
Expe
nditu
re M
anag
emen
t
Effe
ctiv
e st
eps
wer
e no
t tak
en to
pre
-ve
nt ir
regu
lar e
xpen
ditu
re a
mou
ntin
g to
R48
06
Mill
ion
as d
iscl
osed
in n
ote
42 to
the
annu
al fi
nanc
ial s
tate
men
ts,
as re
quire
d by
sec
tion
62(1
) (d)
of
the
MFM
A. T
he m
ajor
ity o
f irr
egul
ar
expe
nditu
re is
as
a re
sult
of in
corr
ect
appl
icat
ion
of th
e se
ctio
n 32
of t
he
SC
M re
gula
tions
, whi
ch a
llow
s th
e ac
coun
ting
offic
er to
pro
cure
goo
ds,
and
serv
ices
for t
he m
unic
ipal
ity u
nder
co
ntra
ct s
ecur
e by
oth
er o
rgan
of
stat
e. Ir
regu
lar e
xpen
ditu
re a
mou
ntin
g to
R28
, 80
Mill
ion
was
incu
rred
on
the
cons
truct
ion
of G
qolw
eni R
oad
and
Con
stru
ctio
n of
Nko
mbe
Roa
d ke
y pr
ojec
ts.
The
mun
icip
ali-
ty to
impl
emen
t co
nseq
uenc
e m
anag
emen
t as
a p
reve
nta-
tive
mea
sure
/co
ntro
l. Irr
egu-
lar e
xpen
ditu
re
to b
e tre
ated
in
term
s of
se
ctio
n 32
of
the
MFM
A,
inve
stig
atio
n an
d re
cove
ry
of m
onie
s fro
m
liabl
e pe
rson
s.
UIF
W in
curr
ed
will
be
imm
edi-
atel
y re
porte
d to
CoG
TA.
Dev
iatio
ns
regi
ster
to b
e m
aint
aine
d.
CFO
/ E
xpen
ditu
re
Man
ager
02/0
2/20
18P
revi
ous
FY
mat
ters
are
w
ith c
ounc
il.
Dur
ing
the
curr
ent F
Y th
ere
wer
e no
app
oint
-m
ents
mad
e th
roug
h S
32
Par
tial
Res
olve
dW
e in
spec
ted
the
cont
ract
regi
ster
for
2017
/201
8 FY
and
we
note
d th
at n
o ap
poin
t-m
ents
mad
e th
roug
h S
ectio
n 32
for 2
017/
2018
FY
and
furth
erm
ore
the
inve
stig
atio
n ar
e st
ill
pend
ing
for i
rreg
ular
ex
pend
iture
incu
rred
in
the
2016
/201
7 FY
.
194
No
Cat
egor
y Fi
ndin
gs
Act
ion
Plan
Pe
rson
R
esp.
D
ue D
ate
M
anag
emen
t com
men
tSt
atus
IA
Com
men
t
5.Fi
nanc
eEx
pend
iture
Man
age-
men
t
Mon
ey o
wed
by
the
mun
icip
ality
was
not
al
way
s pa
id w
ithin
30
days
as
requ
ired
by
sect
ion
65 (2
) of t
he
MFM
A.
Moi
nes
to b
e re
cove
red
from
per
sons
re
spon
sibl
e fo
r fru
itles
s an
d w
aste
ful e
xpen
-di
ture
due
to
late
pay
men
t.
CFO
/ E
xpen
ditu
re
Man
ager
/All
HoD
’s
30 J
une
2018
Invo
ice
rece
ipt r
econ
is
bein
g do
ne a
nd re
view
ed
wee
kly,
Cre
dito
rs a
ged
anal
ysis
als
o do
ne m
onth
-ly.
The
fina
nce
depa
rtmen
t st
ill re
ceiv
e in
voic
es fr
om
serv
ice
prov
ider
s w
ith n
o bu
dget
and
no
orde
r num
-be
rs fr
om d
epar
tmen
ts.
Res
olve
dW
e In
spec
ted
Cre
dito
rs
aged
ana
lysi
s fo
r the
m
onth
of M
ay 2
018
and
ten
(10)
pay
men
t vo
uche
rs. W
e no
ted
that
all
paym
ent a
re
mad
e w
ithin
30
days
No
Cat
egor
y Fi
ndin
gs
Act
ion
Plan
Pe
rson
R
esp.
D
ue D
ate
M
anag
emen
t
com
men
t
Stat
usIA
Com
men
t
6.C
or-
pora
te
Ser
vice
s
Stra
tegi
c pl
anni
ng
and
perf
orm
ance
m
anag
emen
t
The
coun
cil f
aile
d to
ad
opt a
n ov
ersi
ght
repo
rt co
ntai
ning
the
coun
cil’s
com
men
ts
on th
e an
nual
repo
rt w
ithin
the
pres
crib
ed
timel
ines
, as
requ
ired
by s
ectio
n 12
9 (1
) of
the
MFM
A.
The
over
sigh
t rep
ort
adop
ted
by th
e co
unci
l on
the
2015
-16
annu
al
repo
rt w
as n
ot m
ade
publ
ic, a
s re
quire
d by
se
ctio
n 12
9 (3
) of t
he
MFM
A.
The
mun
icip
al-
ity d
evel
op a
n an
nual
repo
rt an
d ov
ersi
ght
prep
arat
ion
plan
with
tim
efra
mes
for
key
mile
ston
es.
The
annu
al
repo
rt to
be
ta-
bled
to C
ounc
il by
31
Janu
ary
and
sent
for
publ
ic c
om-
men
t im
med
i-at
ely
ther
eafte
r. O
vers
ight
com
-m
ittee
mus
t ha
ve s
ched
uled
m
eetin
g pr
ior t
o re
com
men
da-
tion
to C
ounc
il on
the
appr
oval
of
the
annu
al
repo
rt. T
his
rem
edy
will
be
appl
ied
from
18
/19
finan
cial
ye
ar a
s tim
e-lin
es fo
r 17/
18
have
not
bee
n ac
hiev
ed.
GM
: C
orpS
erv
30/0
6/20
18A
nnua
l rep
ort w
as ta
bled
to
Aud
it C
omm
ittee
and
at
tend
ees
as a
t 13
Apr
il 20
18 a
nd fu
rther
adj
ust-
men
ts to
info
rmat
ion
was
re
ques
ted.
It is
ant
ici-
pate
d th
at th
e do
cum
ent
will
be
brou
ght b
efor
e th
e O
vers
ight
Com
mitt
ee
agai
n on
ce a
ll an
cilla
ry
and
requ
ired
info
rmat
ion
has
been
sig
ned
off b
y al
l st
akeh
olde
rs.
Ann
ual r
epor
t for
17/
18
was
ado
pted
by
coun
cil
on 3
0 M
ay 2
018.
Res
olve
dW
e in
spec
ted
the
Cou
ncil
agen
da d
ated
30
May
20
18 a
nd w
e co
nfirm
ed
that
Cou
ncil
adop
ted
Ann
ual r
epor
t.
T H E J E W E L O F T H E S O U T H C O A S T195
No
Cat
egor
y Fi
ndin
gs
Act
ion
Pla
n
Per
son
Res
p.
Due
Dat
e
Man
agem
ent C
omm
ent
Sta
tus
IA C
omm
ent
7.A
MM
Lead
ersh
ip
The
lead
ersh
ip d
id n
ot
adeq
uate
ly o
vers
ee
and
min
or e
ffect
ive
impl
emen
tatio
n of
the
actio
n pl
ans
to p
reve
nt
non-
com
plia
nce.
In th
is
rega
rds,
the
reco
m-
men
datio
ns m
ade
by
the
audi
t com
mitt
ee to
ad
dres
s th
e in
tern
al
cont
rol d
efici
enci
es
wer
e no
t add
ress
ed in
go
od ti
me.
Man
agem
ent
will
ade
quat
ely
over
see
the
effe
ctiv
e im
ple-
men
tatio
n of
th
e ac
tion
plan
s to
pre
vent
non
–
com
plia
nce.
AM
M :M
r X
ulu
30/0
6/20
18Le
ader
ship
com
mitt
ed
that
all
AG
que
ries
shou
ld
be s
tand
ing
item
s on
the
MA
NC
O a
gend
a in
ord
er to
m
onito
r the
impl
emen
tatio
n on
the
Inte
rnal
Con
trol
Unr
esol
ved
Thro
ugh
the
insp
ectio
n on
the
MA
NC
O a
gend
a da
ted
16 O
ctob
er 2
018
and
no A
G q
uerie
s w
ere
atta
ched
.
No
Cat
egor
y Fi
ndin
gs
Act
ion
Pla
n
Per
son
Res
p.
Due
Dat
e
Man
agem
ent C
omm
ent
Sta
tus
IA C
omm
ent
8.A
MM
Fina
ncia
l Man
agem
ent
Sen
ior m
anag
emen
t di
d no
t rev
iew
and
m
onito
r the
impl
emen
-ta
tion
of it
s co
mpl
ianc
e ch
eckl
ist t
o en
sure
th
at th
e m
unic
ipal
ity to
en
sure
com
plia
nce
with
ap
plic
able
law
s an
d re
gula
tions
.
Man
agem
ent
will
mak
e al
l at
tem
pts
to
pros
pect
ive
com
ply
with
id
entit
y la
ws
and
regu
la-
tions
.
AM
M :M
r X
ulu
30/0
6/20
18Th
e m
unic
ipal
ity w
ill a
dopt
th
e co
mpl
ianc
e ch
eckl
ist
that
will
be
mon
itore
d by
In
tern
al A
udit
Uni
t.
Unr
esol
ved
The
chec
klis
t has
not
ye
t ado
pted
by
Man
-ag
emen
t.
196
No
Cat
egor
y Fi
ndin
gs
Act
ion
Pla
n
Per
son
Res
p.
Due
Dat
e
Man
agem
ent
Com
men
t
stat
us
IA C
omm
ent
9.A
nnua
l Fi
nanc
ial
stat
e-m
ent
The
finan
cial
sta
te-
men
ts s
ubm
itted
for
audi
ting
wer
e no
t pr
epar
ed in
al m
ater
ial
resp
ects
in a
ccor
danc
e w
ith th
e re
quire
men
ts
of s
ectio
n 12
2 of
the
MFM
A. M
ater
ial m
is-
stat
emen
ts o
f non
-cur
-re
nt a
sset
s, re
venu
e,
and
expe
nditu
re a
nd
disc
losu
re it
ems
iden
-tifi
ed b
y th
e au
dito
rs in
th
e su
bmitt
ed fi
nan-
cial
sta
tem
ents
wer
e su
bseq
uent
ly c
orre
cted
an
d th
e su
ppor
ting
reco
rds
wer
e pr
ovid
ed
subs
eque
ntly,
resu
lt-in
g in
the
finan
cial
st
atem
ents
rece
ivin
g an
unq
ualifi
ed a
udit
opin
ion.
The
finan
cial
st
atem
ents
of
Um
doni
M
unic
ipal
ity
will
be
prep
are
acco
rdin
g to
M
FMA
/GA
AP
CFO
30/0
8/20
18Th
e fin
anci
al s
tate
men
ts
of U
mdo
ni M
unic
ipal
ity w
ill
be p
repa
re a
ccor
ding
to
MFM
A/G
AA
P
Res
olve
dR
esol
ved
The
belo
w g
raph
sum
mar
ises
the
prog
ress
mad
e/ s
tatu
s of
prio
r yea
r find
ings
rais
ed b
y th
e A
udito
r Gen
eral
of S
outh
Afri
ca.
T H E J E W E L O F T H E S O U T H C O A S T197
COMPONENT B: AUDITOR GENERAL OPINION OF FINANCIAL YEAR 0 (CURRENT0 2017-2018 6.2 AUDITOR GENERAL REPORT 2017-2018 Report of the auditor-general to the KwaZulu-Natal Provincial Legislature and the council on uMdoni Municipality Report on the audit of the financial statementsOpinion1. I have audited the financial statements of the uMdoni Municipality as set out on pages … to …, which comprise the
statement of financial position as at 30 June 2018, the statement of financial performance, statement of changes in net assets, statement of cash flows and statement of comparison of budget information with actual information for the year then ended, as well as the notes to the financial statements, including a summary of significant accounting policies.
2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the uMdoni Municipality as at 30 June 2018, and its financial performance and cash flows for the year then ended in accordance with the South African Standards of Generally Recognised Accounting Practice (SA Standards of GRAP) and the requirements of the Municipal Finance Management Act of South Africa, 2003 (Act No. 56 of 2003) (MFMA) and the Division of Revenue Act of South Africa, 2017 (Act No. 3 of 2017) (Dora).
Basis for opinion3. I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under
those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of this report.
4. I am independent of the municipality in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants (IESBA code) and the ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.
5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.
Emphasis of matter6. I draw attention to the matter below. My opinion is not modified in respect of this matter.
Irregular expenditure 7. As disclosed in note 48 to the financial statements, the municipality incurred irregular expenditure of R45,89 million
(2016-17: R48,06 million) as it did not follow a proper procurement process.
Other matter8. I draw attention to the matter below. My opinion is not modified in respect of this matter.
Unaudited disclosure notes9. In terms of section 125(2)(e) of the MFMA, the municipality is required to disclose particulars of non-compliance
with the MFMA in the financial statements. This disclosure requirement did not form part of the audit of the financial statements and, accordingly, I do not express an opinion on it.
Responsibilities of the accounting officer for the financial statements10. The accounting officer is responsible for the preparation and fair presentation of the financial statements in accordance
with the SA Standards of GRAP and the requirements of the MFMA and Dora, and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
198
11. In preparing the financial statements, the accounting officer is responsible for assessing the municipality’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the appropriate governance structure either intends to liquidate the municipality or to cease operations, or has no realistic alternative but to do so.
Auditor-general’s responsibilities for the audit of the financial statements12. My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from
material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
13. A further description of my responsibilities for the audit of the financial statements is included in the annexure to this auditor’s report.
Report on the audit of the annual performance reportIntroduction and scope14. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued
in terms thereof, I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected objectives presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance.
15. My procedures address the reported performance information, which must be based on the approved performance planning documents of the municipality, I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures also did not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my findings do not extend to these matters.
16. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the following selected objective presented in the annual performance report of the municipality for the year ended 30 June 2018.
Objective Pages in annual performance reportKPA 2: Basic services delivery and infrastructure development x – x
17. I performed procedures to determine whether the reported performance information was properly presented and whether performance was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.
18. I did not raise any material findings on the usefulness and reliability of the reported performance information for this objective.
Other matters19. I draw attention to the matters below.
Achievement of planned targets 20. The annual performance report on pages xx to xx includes information on the achievement of planned targets for the
year.
T H E J E W E L O F T H E S O U T H C O A S T199
Adjustment of material misstatements21. I identified material misstatements in the annual performance report submitted for auditing. These material
misstatements were on the reported performance information of KPA 2: basic services delivery and infrastructure development. As management subsequently corrected the misstatements, I did not raise any material findings on the usefulness and reliability of the reported performance information.
Report on the audit of compliance with legislationIntroduction and scope22. In accordance with the PAA and the general notice issued in terms thereof, I have a responsibility to report material
findings on the compliance of the municipality with specific matters in key legislation. I performed procedures to identify findings but not to gather evidence to express assurance.
23. The material findings on compliance with specific matters in key legislation are as follows:
Annual financial statements and annual reports24. The financial statements submitted for auditing were not prepared, in all material respects, in accordance with the
requirements of section 122(1) of the MFMA. Material misstatements of non-current assets, current assets, revenue and disclosure items identified by the auditors in the submitted financial statements were subsequently corrected, and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified audit opinion.
25. I could not obtain sufficient appropriate audit evidence that the 2016-17 annual report was tabled in the municipal council within seven months after the end of the financial year, as required by section 127(2) of the MFMA.
26. I could not obtain sufficient appropriate audit evidence that the council adopted an oversight report containing the council’s comments on the annual report within the prescribed timelines, as required by section 129(1) of the MFMA.
Expenditure management27. Reasonable steps were not taken to prevent irregular expenditure and fruitless and wasteful expenditure, as required
by section 62(1)(d) of the MFMA.
Procurement and contract management 28. Sufficient appropriate audit evidence could not be obtained that all contracts were awarded in accordance with the
legislative requirements as sufficient appropriate audit evidence was not provided for an award with a value of R19,8 million.
29. Some of the contracts were awarded to bidders based on functionality criteria that differed from those stipulated in the original invitation for bidding, in contravention of Preferential Procurement Regulations 5(6) and 5(7).
Other information30. The accounting officer of the municipality is responsible for the other information. The other information comprises the
information included in the annual report. The other information does not include the financial statements, the auditor’s report thereon and the selected objective presented in the annual performance report that have been specifically reported on in the auditor’s report.
31. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.
32. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected objective presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated.
33. I did not receive the other information prior to the date of this auditor’s report. When I do receive and read this information, if I conclude that there is a material misstatement therein, I am required to communicate the matter to
200
those charged with governance and request that the other information be corrected. If the other information is not corrected, I may have to retract this auditor’s report and re-issue an amended report as appropriate. However, if it is corrected this will not be necessary.
Internal control deficiencies34. I considered internal control relevant to my audit of the financial statements, reported performance information and
compliance with applicable legislation; however, my objective was not to express any form of assurance on it. 35. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on
compliance with legislation included in this report. 36. Leadership did not establish effective oversight and monitoring over financial reporting processes and compliance with
laws and regulations.
Other reports37. I draw attention to the following engagements conducted by various parties that had, or could have, an impact on
the matters reported in the municipality’s financial statements, reported performance information, compliance with applicable legislation and other related matters. These reports did not form part of my opinion on the financial statements or my findings on the reported performance information or compliance with legislation.
38. At the request of the municipality, KwaZulu-Natal CoGTA initiated an investigation on supply chain management. The investigation covered the period 1 July 2016 to 30 June 2017 and was concluded in February 2018. The recommendations for this investigation were still in progress as at the date of this auditor’s report.
39. A further four investigations relating to the loss of funds and various other supply chain management issues are being conducted by CoGTA. These investigations were in progress as at the date of this auditor’s report.
Pietermaritzburg
12 December 2018
T H E J E W E L O F T H E S O U T H C O A S T201
Tabl
e6.1
: Pla
n of
cor
rect
ive
mea
sure
s 20
17/2
018
Aud
it R
epor
t
No
Cat
egor
y Fi
ndin
gs
Act
ion
Plan
Pe
rson
Res
p.
Due
D
ate
Inte
rnal
Aud
it C
omm
ents
1.Irr
egul
ar e
x-pe
nditu
re
As
disc
lose
d in
not
e 48
to
the
finan
cial
sta
tem
ents
, the
m
unic
ipal
ity i
ncur
red
irreg
-ul
ar e
xpen
ditu
re o
f R
45,8
9 m
illio
n (2
016-
17:
R48
,06
mill
ion)
as
it di
d no
t fo
llow
a
prop
er p
rocu
rem
ent
pro-
cess
.
Irreg
ular
, fru
itles
s an
d w
aste
ful e
xpen
-di
ture
will
be
prep
ared
and
repo
rted
to
coun
cil a
s an
d w
hen
avai
labl
e to
per
-fo
rm a
n in
vest
igat
ion
and
deci
de o
n th
e ap
prop
riate
cou
rse
of a
ctio
n.
Est
ablis
h a
stee
ring
com
mitt
ee to
mon
-ito
r th
e im
plem
enta
tion
of t
he A
ctio
n P
lan
on a
qua
rterly
bas
is.
MM
Qua
r-te
rlyIn
tern
al A
udit
shal
l mon
itor t
he
impl
emen
tatio
n of
the
act
ion
by m
anag
emen
t and
aud
it th
e su
ppor
ting
evid
ence
on
a qu
ar-
terly
bas
is
No
Cat
egor
y
Find
ings
A
ctio
n Pl
an
Pers
on R
esp.
D
ue
Dat
e
Inte
rnal
Aud
it C
omm
ents
2.A
djus
tmen
t of
mat
eria
l mis
-st
atem
ents
I id
entifi
ed
mat
eria
l m
is-
stat
emen
ts
in
the
annu
al
perfo
rman
ce
repo
rt su
b-m
itted
for
aud
iting
. Th
ese
mat
eria
l m
isst
atem
ents
w
ere
on th
e re
porte
d pe
rfor-
man
ce i
nfor
mat
ion
of K
PA
2:
basi
c se
rvic
es
deliv
ery
and
infra
stru
ctur
e de
vel-
opm
ent.
As
man
agem
ent
subs
eque
ntly
cor
rect
ed t
he
mis
stat
emen
ts,
I di
d no
t ra
ise
any
mat
eria
l fin
ding
s on
the
use
fuln
ess
and
reli-
abili
ty o
f th
e re
porte
d pe
r-fo
rman
ce in
form
atio
n.
The
quar
terly
per
form
ance
rep
orts
will
be
pre
pare
d an
d su
bmitt
ed I
nter
nal
Aud
it fo
r aud
iting
. The
aud
it re
port
will
be
use
d to
iden
tify
area
s of
that
nee
ds
to b
e ad
dres
sed.
Qua
rterly
per
form
ance
ass
essm
ents
to
be p
erfo
rmed
and
the
outc
ome
of s
uch
will
be
used
to
impr
ove
the
qual
ity o
f in
form
atio
n an
d re
porti
ng.
M: I
DP
/PM
S
MM
Qua
r-te
rly
Qua
r-te
rly
Inte
rnal
Aud
it sh
all m
onito
r the
im
plem
enta
tion
of t
he a
ctio
n by
man
agem
ent a
nd a
udit
the
supp
ortin
g ev
iden
ce o
n a
quar
-te
rly b
asis
6.2.
1 R
EMED
IAL
AC
TIO
N/ P
LAN
OF
CO
RR
ECTI
VE M
EASU
RES
202
No
Cate
gory
Fi
ndin
gs
Actio
n Pl
an
Pers
on R
esp.
Du
e Da
te
Inte
rnal
Aud
it Co
mm
ents
3.An
nual
Fi
nanc
ial
stat
emen
ts
The
finan
cial
st
ate-
men
ts
subm
itted
fo
r au
ditin
g w
ere
not
pre-
pare
d, in
all m
ater
ial r
e-sp
ects
, in
acc
orda
nce
with
the
req
uire
men
ts
of s
ectio
n 12
2(1)
of t
he
MFM
A.
Mat
eria
l m
is-
stat
emen
ts o
f no
n-cu
r-re
nt
asse
ts,
cu
rrent
as
sets
, re
venu
e an
d di
sclo
sure
ite
ms
iden
-tifi
ed b
y th
e au
dito
rs in
th
e su
bmitt
ed fi
nanc
ial
stat
emen
t wer
e su
bse-
quen
tly c
orre
cted
, an
d th
e su
ppor
ting
reco
rds
wer
e pr
ovid
ed s
ubse
-qu
ently
, res
ultin
g in
the
finan
cial
sta
tem
ents
re-
ceiv
ing
an u
nqua
lified
au
dit o
pini
on
Hal
f-yea
rly A
FS to
be
prep
ared
an
d pr
esen
ted
to
the
Audi
t C
omm
ittee
an
d th
ey
will
be
used
as
a ya
rdst
ick
to im
prov
e th
e qu
ality
of t
he A
FS.
Will
deve
lop
a ye
ar-e
nd p
ro-
cess
pla
n fo
r th
e pr
epar
atio
n of
the
AFS
to
ensu
re s
moo
th
co-o
rdin
atio
n of
info
rmat
ion.
CFO
CFO
25
Feb-
ruar
y 20
19
30 M
ay
2019
Inte
rnal
Aud
it sh
all m
on-
itor
the
impl
emen
tatio
n of
the
actio
n by
man
age-
men
t and
aud
it th
e su
p-po
rting
ev
iden
ce
on
a qu
arte
rly b
asis
No
Cate
gory
Fi
ndin
gs
Actio
n Pl
an
Pers
on R
esp.
Du
e Da
te
Inte
rnal
Aud
it Co
mm
ents
4.An
nual
Re-
port
I cou
ld n
ot o
btai
n su
ffi-
cien
t ap
prop
riate
aud
it ev
iden
ce th
at th
e 20
16-
17 a
nnua
l re
port
was
ta
bled
in th
e m
unic
ipal
co
unci
l w
ithin
se
ven
mon
ths
afte
r th
e en
d of
th
e fin
anci
al
year
, as
req
uire
d by
sec
tion
127(
2) o
f the
MFM
A.
Dev
elop
and
impl
emen
t a c
om-
plia
nce
chec
klis
t to
be
mon
i-to
red
on a
mon
thly
bas
is.
M:L
EM
onth
-ly
Inte
rnal
Aud
it sh
all m
on-
itor
the
impl
emen
tatio
n of
the
actio
n by
man
age-
men
t and
aud
it th
e su
p-po
rting
ev
iden
ce
on
a qu
arte
rly b
asis
T H E J E W E L O F T H E S O U T H C O A S T203
No
Cate
gory
Fi
ndin
gs
Actio
n Pl
an
Pers
on R
esp.
Du
e Da
te
Inte
rnal
Aud
it Co
mm
ents
3.An
nual
Fi
nanc
ial
stat
emen
ts
The
finan
cial
st
ate-
men
ts
subm
itted
fo
r au
ditin
g w
ere
not
pre-
pare
d, in
all m
ater
ial r
e-sp
ects
, in
acc
orda
nce
with
the
req
uire
men
ts
of s
ectio
n 12
2(1)
of t
he
MFM
A.
Mat
eria
l m
is-
stat
emen
ts o
f no
n-cu
r-re
nt
asse
ts,
cu
rrent
as
sets
, re
venu
e an
d di
sclo
sure
ite
ms
iden
-tifi
ed b
y th
e au
dito
rs in
th
e su
bmitt
ed fi
nanc
ial
stat
emen
t wer
e su
bse-
quen
tly c
orre
cted
, an
d th
e su
ppor
ting
reco
rds
wer
e pr
ovid
ed s
ubse
-qu
ently
, res
ultin
g in
the
finan
cial
sta
tem
ents
re-
ceiv
ing
an u
nqua
lified
au
dit o
pini
on
Hal
f-yea
rly A
FS to
be
prep
ared
an
d pr
esen
ted
to
the
Audi
t C
omm
ittee
an
d th
ey
will
be
used
as
a ya
rdst
ick
to im
prov
e th
e qu
ality
of t
he A
FS.
Will
deve
lop
a ye
ar-e
nd p
ro-
cess
pla
n fo
r th
e pr
epar
atio
n of
the
AFS
to
ensu
re s
moo
th
co-o
rdin
atio
n of
info
rmat
ion.
CFO
CFO
25
Feb-
ruar
y 20
19
30 M
ay
2019
Inte
rnal
Aud
it sh
all m
on-
itor
the
impl
emen
tatio
n of
the
actio
n by
man
age-
men
t and
aud
it th
e su
p-po
rting
ev
iden
ce
on
a qu
arte
rly b
asis
No
Cate
gory
Fi
ndin
gs
Actio
n Pl
an
Pers
on R
esp.
Du
e Da
te
Inte
rnal
Aud
it Co
mm
ents
4.An
nual
Re-
port
I cou
ld n
ot o
btai
n su
ffi-
cien
t ap
prop
riate
aud
it ev
iden
ce th
at th
e 20
16-
17 a
nnua
l re
port
was
ta
bled
in th
e m
unic
ipal
co
unci
l w
ithin
se
ven
mon
ths
afte
r th
e en
d of
th
e fin
anci
al
year
, as
req
uire
d by
sec
tion
127(
2) o
f the
MFM
A.
Dev
elop
and
impl
emen
t a c
om-
plia
nce
chec
klis
t to
be
mon
i-to
red
on a
mon
thly
bas
is.
M:L
EM
onth
-ly
Inte
rnal
Aud
it sh
all m
on-
itor
the
impl
emen
tatio
n of
the
actio
n by
man
age-
men
t and
aud
it th
e su
p-po
rting
ev
iden
ce
on
a qu
arte
rly b
asis
No
Cate
gory
Fi
ndin
gs
Actio
n Pl
an
Pers
on R
esp.
Du
e Da
te
Inte
rnal
Aud
it Co
mm
ents
5.An
nual
R
epor
tI c
ould
not
obt
ain
suffi
cien
t ap
prop
riate
aud
it ev
iden
ce
that
the
coun
cil a
dopt
ed a
n ov
ersi
ght r
epor
t con
tain
ing
the
coun
cil’s
com
men
ts o
n th
e an
nual
re
port
with
in
the
pres
crib
ed
timel
ines
, as
requ
ired
by s
ectio
n 12
9 (1
) of t
he M
FMA.
Dev
elop
and
impl
emen
t a c
om-
plia
nce
chec
klis
t to
be
mon
i-to
red
on a
mon
thly
bas
is.
M:L
EM
onth
-ly
Inte
rnal
Aud
it sh
all m
on-
itor
the
impl
emen
tatio
n of
the
actio
n by
man
age-
men
t and
aud
it th
e su
p-po
rting
ev
iden
ce
on
a qu
arte
rly b
asis
No
Cate
gory
Fi
ndin
gs
Actio
n Pl
an
Pers
on R
esp.
Du
e Da
te
Inte
rnal
Aud
it Co
mm
ents
6.Ex
pen-
ditu
re
Man
age-
men
t
Rea
sona
ble
step
s w
ere
not t
aken
to p
reve
nt ir
reg-
ular
exp
endi
ture
and
frui
t-le
ss a
nd w
aste
ful e
xpen
di-
ture
, as r
equi
red
by se
ctio
n 62
(1)(d
) of t
he M
FMA.
Irreg
ular
, fru
itles
s an
d w
aste
ful
expe
nditu
re
will
be
prep
ared
an
d re
porte
d to
cou
ncil
as a
nd
whe
n av
aila
ble
to p
erfo
rm a
n in
vest
igat
ion
and
deci
de o
n th
e ap
prop
riate
cou
rse
of a
ctio
n.
Esta
blis
h a
stee
ring
com
mitt
ee
to m
onito
r the
impl
emen
tatio
n of
the
Actio
n Pl
an o
n a
quar
ter-
ly b
asis
.
MM
MM
Qua
r-te
rly
30 J
an-
uary
20
19
Inte
rnal
Aud
it sh
all m
on-
itor
the
impl
emen
tatio
n of
the
actio
n by
man
age-
men
t and
aud
it th
e su
p-po
rting
ev
iden
ce
on
a qu
arte
rly b
asis
204
No
Cate
gory
Fi
ndin
gs
Actio
n Pl
an
Pers
on R
esp.
Du
e Da
te
Inte
rnal
Aud
it Co
mm
ents
7.Pr
ocur
e-m
ent
Suffi
cien
t ap
prop
riate
au-
dit
evid
ence
cou
ld n
ot b
e ob
tain
ed th
at a
ll co
ntra
cts
wer
e aw
arde
d in
ac
cor-
danc
e w
ith t
he l
egis
lativ
e re
quire
men
ts, a
s su
ffici
ent
appr
opria
te a
udit
evid
ence
w
as n
ot p
rovi
ded
for
an
awar
d w
ith a
val
ue o
f R19
, 8
milli
on.
All
cont
ract
m
anag
emen
t re
-co
rds w
ill be
kept
in a
safe
pla
ce
– ke
epin
g fo
r aud
it pu
rpos
e an
d a
regi
ster
of
cont
ract
s w
ill be
m
aint
aine
d.
Esta
blis
h a
stee
ring
com
mitt
ee
to m
onito
r the
impl
emen
tatio
n of
the
Actio
n Pl
an o
n a
quar
ter-
ly b
asis
.
M:S
CM
MM
Mon
th-
ly 30 J
an-
uary
20
19
Inte
rnal
Aud
it sh
all m
on-
itor
the
impl
emen
tatio
n of
the
actio
n by
man
age-
men
t and
aud
it th
e su
p-po
rting
ev
iden
ce
on
a qu
arte
rly b
asis
No
Cate
gory
Fi
ndin
gs
Actio
n Pl
an
Pers
on R
esp.
Du
e Da
te
Inte
rnal
Aud
it Co
mm
ents
7.Pr
ocur
e-m
ent
Som
e of
the
cont
ract
s wer
e aw
arde
d to
bid
ders
bas
ed
on fu
nctio
nalit
y cr
iteria
that
di
ffere
d fro
m t
hose
stip
u-la
ted
in t
he o
rigin
al i
nvi-
tatio
n fo
r bi
ddin
g, in
con
-tra
vent
ion
of P
refe
rent
ial
proc
urem
ent
Reg
ulat
ions
5(
6) a
nd 5
(7)
Faci
litat
e w
orks
hop
for B
id co
m-
mitt
ee m
embe
rs.
CFO
30
Mar
ch
2019
Inte
rnal
Aud
it sh
all m
on-
itor
the
impl
emen
tatio
n of
the
actio
n by
man
age-
men
t and
aud
it th
e su
p-po
rting
ev
iden
ce
on
a qu
arte
rly b
asis
T H E J E W E L O F T H E S O U T H C O A S T205
The below graph summarises the progress made/ status of prior year findings raised by the Auditor General of South Africa.
Abbreviations
MM Municipal Manager
CFO Chief Financial Officer
M:IDP/PMS Manager: Integrated Development Plan and
Performance Management System
M:LE Manager : Legal Estate
M:SCM Manager : Supply Chain Management
206
COUNCILLORS, COMMITTEE ALLOCATION AND COUNCIL ATTENDANCE Umdoni Municipal Council consist of 37 Councillors, seven of which are full time Councillors. The political and gender representation of Umdoni Council during the period 1 July 2017 to 30 June 2018 was as follows:
Political Party Total No. of Councilors Male FemaleANC 23 12 11DA 7 5 2IFP 3 2 1
AL JAMA-AH 1 1 0AM4C 1 1 0EFF 1 1 0A I C 1 1 0
TOTAL 37 23 14
A P P E N D I X A :
T H E J E W E L O F T H E S O U T H C O A S T207
CO
UN
CIL
LOR
N
AM
EFU
LL T
IME
/ PA
RT
TIM
EC
OM
MIT
TEE
ALL
OC
ATED
CO
UN
CIL
/ S
PEC
IAL
CO
UN
CIL
CO
MM
ITTE
E A
LLO
CAT
ED
EXC
O
7 M
embe
rs
AN
C =
5
DA
1
IFP
1
EXC
O /
SPE-
CIA
L EX
CO
CO
MM
ITTE
E A
LLO
CAT
ED
PLA
NN
ING
&
DEV
ELO
P-M
ENT
7 M
embe
rs
AN
C –
4
DA
– 2
EFF
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
MM
UN
ITY
SER
VIC
ES
8 M
embe
rs
AN
C -
5
DA
- 2
AL
JAM
AH
-1
CO
MM
ITTE
E A
LLO
CAT
ED
INFR
AST
RU
C-
TUR
E &
H
OU
SIN
G
8 M
embe
rs
AN
C –
5
DA
– 1
IFP
– 1
AM
4C -
1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
RPO
RAT
E G
OVE
R-
NA
NC
E
7 M
embe
rs
AN
C –
4
DA
– 1
IFP
– 1
AIC
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
FIN
AN
CE
7 M
embe
rs
AN
C –
5
DA
– 1
IFP
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
MPA
C
11 M
embe
rs
AN
C 7
AL
JAM
AH
– 1
IFP
– 2
AIC
– 1
TOTA
L N
UM
BER
OF
MEE
TIN
GS
HEL
D F
RO
M 1
JU
LY 2
017
TO
30 J
UN
E 20
18
2011
Exc
o
1 R
eces
s C
om.
(12)
67
9 6
66
MPA
C
1 O
vers
ight
1. C
llr R
Brij
raj
(AN
C)
PT
19 o
f20
= 95
%n/
an/
an/
a7
of 9
= 7
8%n/
an/
a7
of 7
= 1
00%
(Cha
ir)2.
Cllr
SH
Cel
e (A
NC
)
War
d 13
Cllr
PT
17 o
f 20=
85%
n/a
n/a
7 of
7 =
100
%n/
an/
an/
an/
a
3. C
llr M
J C
ele
(AN
C)
Cllr
w.e
.f fro
m
25 A
pril
2018
War
d 16
Cllr
PT
3 of
4 =
75%
n/a
n/a
n/a
n/a
1 of
1
Mem
ber w
ef
June
201
8)
n/a
n/a
4. C
llr L
R
Dla
min
i
(AN
C)
War
d 6
Clll
r
PT
20 o
f 20
= 10
0%n/
an/
a7
of 7
= 1
00%
n/a
n/a
n/a
New
Mem
ber
wef
Jun
e 20
18
5. C
llr W
T D
ube
(AN
C)
- (M
AYO
R)
EXC
O M
EM-
BER
FULL
TIM
E18
of 2
0 =
90%
12 o
f 12
= 10
0%n/
an/
an/
an/
a6
of 6
= 1
00%
(Cha
ir)
n/a
208
CO
UN
CIL
LOR
N
AM
EFU
LL T
IME
/ PA
RT
TIM
EC
OM
MIT
TEE
ALL
OC
ATED
CO
UN
CIL
/ S
PEC
IAL
CO
UN
CIL
CO
MM
ITTE
E A
LLO
CAT
ED
EXC
O
7 M
embe
rs
AN
C =
5
DA
1
IFP
1
EXC
O /
SPE-
CIA
L EX
CO
CO
MM
ITTE
E A
LLO
CAT
ED
PLA
NN
ING
&
DEV
ELO
P-M
ENT
7 M
embe
rs
AN
C –
4
DA
– 2
EFF
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
MM
UN
ITY
SER
VIC
ES
8 M
embe
rs
AN
C -
5
DA
- 2
AL
JAM
AH
-1
CO
MM
ITTE
E A
LLO
CAT
ED
INFR
AST
RU
C-
TUR
E &
H
OU
SIN
G
8 M
embe
rs
AN
C –
5
DA
– 1
IFP
– 1
AM
4C -
1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
RPO
RAT
E G
OVE
R-
NA
NC
E
7 M
embe
rs
AN
C –
4
DA
– 1
IFP
– 1
AIC
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
FIN
AN
CE
7 M
embe
rs
AN
C –
5
DA
– 1
IFP
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
MPA
C
11 M
embe
rs
AN
C 7
AL
JAM
AH
– 1
IFP
– 2
AIC
– 1
TOTA
L N
UM
BER
OF
MEE
TIN
GS
HEL
D F
RO
M 1
JU
LY 2
017
TO
30 J
UN
E 20
18
2011
Exc
o
1 R
eces
s C
om.
(12)
67
9 6
66
MPA
C
1 O
vers
ight
6. C
llr D
P G
ambu
she
AN
C
PT
17 o
f 20
= 85
%n/
an/
a6
of 7
= 8
6%n/
an/
an/
aM
embe
r wef
Ju
ne ‘1
8
7. C
llr J
NE
G
wal
a
AN
C
War
d 19
Cllr
PT
15 o
f 20
= 75
%n/
an/
an/
an/
an/
a5
of 6
= 8
3%3
of 6
= 5
0%
Res
igne
d w
ef
May
18
8. C
llr D
MM
H
leng
wa
AN
C
PT
18 o
f 20
= 90
%n/
an/
an/
an/
an/
a4
of 6
= 6
7%3
of 7
= 4
3%
9. C
llr Z
T H
long
wa
AN
C
War
d 2
Cllr
PT
18 o
f 20
= 90
%n/
an/
an/
an/
a6
of 6
= 1
00%
n/a
6 of
7 =
86%
10. C
llr D
N
Hlo
ngw
a
(AN
C) :
Cllr
wef
1/
7/17
War
d 18
Cllr
PT
19 o
f 20
= 95
%%
n/a
4 of
6 =
67%
n/a
n/a
n/a
n/a
n/a
T H E J E W E L O F T H E S O U T H C O A S T209
CO
UN
CIL
LOR
N
AM
EFU
LL T
IME
/ PA
RT
TIM
EC
OM
MIT
TEE
ALL
OC
ATED
CO
UN
CIL
/ S
PEC
IAL
CO
UN
CIL
CO
MM
ITTE
E A
LLO
CAT
ED
EXC
O
7 M
embe
rs
AN
C =
5
DA
1
IFP
1
EXC
O /
SPE-
CIA
L EX
CO
CO
MM
ITTE
E A
LLO
CAT
ED
PLA
NN
ING
&
DEV
ELO
P-M
ENT
7 M
embe
rs
AN
C –
4
DA
– 2
EFF
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
MM
UN
ITY
SER
VIC
ES
8 M
embe
rs
AN
C -
5
DA
- 2
AL
JAM
AH
-1
CO
MM
ITTE
E A
LLO
CAT
ED
INFR
AST
RU
C-
TUR
E &
H
OU
SIN
G
8 M
embe
rs
AN
C –
5
DA
– 1
IFP
– 1
AM
4C -
1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
RPO
RAT
E G
OVE
R-
NA
NC
E
7 M
embe
rs
AN
C –
4
DA
– 1
IFP
– 1
AIC
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
FIN
AN
CE
7 M
embe
rs
AN
C –
5
DA
– 1
IFP
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
MPA
C
11 M
embe
rs
AN
C 7
AL
JAM
AH
– 1
IFP
– 2
AIC
– 1
TOTA
L N
UM
BER
OF
MEE
TIN
GS
HEL
D F
RO
M 1
JU
LY 2
017
TO
30 J
UN
E 20
18
2011
Exc
o
1 R
eces
s C
om.
(12)
67
9 6
66
MPA
C
1 O
vers
ight
11.
Cllr
NY
Kha
bela
AN
C
War
d 7
Cllr
PT
18 o
f 20
= 90
%n/
a5
of 6
= 8
3%n/
an/
an/
an/
an/
a
12. C
llr T
K
hath
i
AN
C -
(DEP
. M
AYO
R)
EXC
O M
EM-
BER
FULL
TIM
E13
of 2
0 =
65%
9 of
12
= 7
5%n/
a7
of 7
= 1
00%
(Cha
ir)
n/a
n/a
n/a
n/a
13. C
lr S
SI
Khw
ela
AN
C. –
EX
CO
M
EM
BE
R W
EF
8 A
UG
US
T 20
17
War
d 14
Cllr
FULL
TIM
E16
of 2
0 =
80%
7 of
11
= 64
%6
OF
6 =
100%
Cha
ir w
ef
Aug
ust 2
017
n/a
n/a
n/a
n/a
n/a
Cllr
DS
Lut
huli
AN
C
-4
of 5
Dec
ease
d 14
N
ov 2
017
n/a
n/a
n/a
n/a
2 of
2 (D
e-ce
ased
Nov
)n/
a3
of 3
Dec
ease
d N
ov)
14. C
llr B
O
Mbe
le
AN
C
War
d 1
Cllr
PT
17 o
f 20
= 85
%n/
an/
an/
an/
an/
a6
of 6
= 1
00%
n/a
210
CO
UN
CIL
LOR
N
AM
EFU
LL T
IME
/ PA
RT
TIM
EC
OM
MIT
TEE
ALL
OC
ATED
CO
UN
CIL
/ S
PEC
IAL
CO
UN
CIL
CO
MM
ITTE
E A
LLO
CAT
ED
EXC
O
7 M
embe
rs
AN
C =
5
DA
1
IFP
1
EXC
O /
SPE-
CIA
L EX
CO
CO
MM
ITTE
E A
LLO
CAT
ED
PLA
NN
ING
&
DEV
ELO
P-M
ENT
7 M
embe
rs
AN
C –
4
DA
– 2
EFF
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
MM
UN
ITY
SER
VIC
ES
8 M
embe
rs
AN
C -
5
DA
- 2
AL
JAM
AH
-1
CO
MM
ITTE
E A
LLO
CAT
ED
INFR
AST
RU
C-
TUR
E &
H
OU
SIN
G
8 M
embe
rs
AN
C –
5
DA
– 1
IFP
– 1
AM
4C -
1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
RPO
RAT
E G
OVE
R-
NA
NC
E
7 M
embe
rs
AN
C –
4
DA
– 1
IFP
– 1
AIC
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
FIN
AN
CE
7 M
embe
rs
AN
C –
5
DA
– 1
IFP
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
MPA
C
11 M
embe
rs
AN
C 7
AL
JAM
AH
– 1
IFP
– 2
AIC
– 1
TOTA
L N
UM
BER
OF
MEE
TIN
GS
HEL
D F
RO
M 1
JU
LY 2
017
TO
30 J
UN
E 20
18
2011
Exc
o
1 R
eces
s C
om.
(12)
67
9 6
66
MPA
C
1 O
vers
ight
15. C
llr B
C
Mng
adi
AN
C -
EXC
O
MEM
BER
War
d 3
Cllr
FULL
TIM
E19
of 2
0 =
95%
12 o
f 12
= 10
0%n/
an/
a9
of 9
= 1
00%
(Cha
ir)
n/a
n/a
n/a
16. C
llr N
P M
panz
a
AN
C -
SPEA
K-
ER
FULL
TIM
E18
of 2
0 =
90%
n/a
n/a
n/a
n/a
5 of
6 =
83%
n/a
n/a
17.
Cllr
HD
T M
tam
bo
AN
C
War
d 4
Cllr
PT
17 o
f 20=
85%
n/a
n/a
n/a
n/a
n/a
3 of
6 =
50%
5 of
7 =
71%
18. C
llr L
N
Mye
nde
AN
C
PT
17 o
f 20
= 85
%n/
an/
an/
a6
of 9
= 6
7%n/
an/
an/
a
19. C
llr M
C
Ngc
obo
AN
C
War
d 5
Cllr
PT
20 o
f 20
= 10
0%n/
an/
an/
a7
of 9
= 7
8%n/
an/
an/
a
T H E J E W E L O F T H E S O U T H C O A S T211
CO
UN
CIL
LOR
N
AM
EFU
LL T
IME
/ PA
RT
TIM
EC
OM
MIT
TEE
ALL
OC
ATED
CO
UN
CIL
/ S
PEC
IAL
CO
UN
CIL
CO
MM
ITTE
E A
LLO
CAT
ED
EXC
O
7 M
embe
rs
AN
C =
5
DA
1
IFP
1
EXC
O /
SPE-
CIA
L EX
CO
CO
MM
ITTE
E A
LLO
CAT
ED
PLA
NN
ING
&
DEV
ELO
P-M
ENT
7 M
embe
rs
AN
C –
4
DA
– 2
EFF
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
MM
UN
ITY
SER
VIC
ES
8 M
embe
rs
AN
C -
5
DA
- 2
AL
JAM
AH
-1
CO
MM
ITTE
E A
LLO
CAT
ED
INFR
AST
RU
C-
TUR
E &
H
OU
SIN
G
8 M
embe
rs
AN
C –
5
DA
– 1
IFP
– 1
AM
4C -
1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
RPO
RAT
E G
OVE
R-
NA
NC
E
7 M
embe
rs
AN
C –
4
DA
– 1
IFP
– 1
AIC
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
FIN
AN
CE
7 M
embe
rs
AN
C –
5
DA
– 1
IFP
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
MPA
C
11 M
embe
rs
AN
C 7
AL
JAM
AH
– 1
IFP
– 2
AIC
– 1
TOTA
L N
UM
BER
OF
MEE
TIN
GS
HEL
D F
RO
M 1
JU
LY 2
017
TO
30 J
UN
E 20
18
2011
Exc
o
1 R
eces
s C
om.
(12)
67
9 6
66
MPA
C
1 O
vers
ight
20.
Cllr
FM
N
gwan
e
AN
C
War
d 17
Cllr
PT
13 o
f 20
= 65
%n/
an/
an/
a6
of 9
= 6
7%n/
an/
a4
of 7
= 5
7%
21. C
llr P
N
Nom
bika
AN
C
War
d 11
Cllr
PT
15 o
f 20
= 75
%n/
an/
an/
an/
a5
of 6
= 8
3%n/
an/
a
22. C
llr S
C
Sha
nge
AN
C
War
d 8
Cllr
PT
17 o
f 20
= 85
%n/
an/
a5
of 7
= 7
1%n/
an/
an/
an/
a
23. C
llr P
E
Thab
ethe
AN
C
War
d 9
Cllr
PT
20 o
f 20
= 10
0%n/
a6
of 6
=100
%n/
an/
an/
an/
an/
a
24. C
llr M
A K
han
Al J
ama
Ah
PT
20 o
f 20
= 10
0%n/
an/
a7
of 7
= 1
00%
n/a
n/a
n/a
7 of
7 =
100
%
212
CO
UN
CIL
LOR
N
AM
EFU
LL T
IME
/ PA
RT
TIM
EC
OM
MIT
TEE
ALL
OC
ATED
CO
UN
CIL
/ S
PEC
IAL
CO
UN
CIL
CO
MM
ITTE
E A
LLO
CAT
ED
EXC
O
7 M
embe
rs
AN
C =
5
DA
1
IFP
1
EXC
O /
SPE-
CIA
L EX
CO
CO
MM
ITTE
E A
LLO
CAT
ED
PLA
NN
ING
&
DEV
ELO
P-M
ENT
7 M
embe
rs
AN
C –
4
DA
– 2
EFF
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
MM
UN
ITY
SER
VIC
ES
8 M
embe
rs
AN
C -
5
DA
- 2
AL
JAM
AH
-1
CO
MM
ITTE
E A
LLO
CAT
ED
INFR
AST
RU
C-
TUR
E &
H
OU
SIN
G
8 M
embe
rs
AN
C –
5
DA
– 1
IFP
– 1
AM
4C -
1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
RPO
RAT
E G
OVE
R-
NA
NC
E
7 M
embe
rs
AN
C –
4
DA
– 1
IFP
– 1
AIC
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
FIN
AN
CE
7 M
embe
rs
AN
C –
5
DA
– 1
IFP
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
MPA
C
11 M
embe
rs
AN
C 7
AL
JAM
AH
– 1
IFP
– 2
AIC
– 1
TOTA
L N
UM
BER
OF
MEE
TIN
GS
HEL
D F
RO
M 1
JU
LY 2
017
TO
30 J
UN
E 20
18
2011
Exc
o
1 R
eces
s C
om.
(12)
67
9 6
66
MPA
C
1 O
vers
ight
25.
Cllr
RB
B
hool
a
AM
4C
War
d 12
Cllr
PT
20 o
f 20
=
100%
n/a
n/a
n/a
n/a
n/a
n/a
n/a
26. C
llr K
K
Arm
ugam
D.A
.
PT
19 o
f 20
=
95%
n/a
6 of
6 =
100
%n/
an/
an/
an/
an/
a
27. C
llr E
V
Bap
tie
D.A
. - E
XCO
M
EMB
ER
War
d 10
Cllr
FULL
TIM
E19
of 2
0 =
95%
12 o
f 12
=
100%
n/a
n/a
5 of
7 =
71%
n/a
6 of
6 =
100
%n/
a
28. C
llr J
J E
ast
D.A
.
PT
18 o
f 20
= 89
%n/
a4
of 5
= 8
0%
(Rep
lace
d by
C
lr M
ahar
aj)
n/a
n/a
n/a
n/a
n/a
29. C
llr S
D
Mdl
uli
DA
PT
16 o
f 20
– 80
%n/
an/
an/
a2
of 2
= 1
00%
n/a
n/a
n/a
T H E J E W E L O F T H E S O U T H C O A S T213
CO
UN
CIL
LOR
N
AM
EFU
LL T
IME
/ PA
RT
TIM
EC
OM
MIT
TEE
ALL
OC
ATED
CO
UN
CIL
/ S
PEC
IAL
CO
UN
CIL
CO
MM
ITTE
E A
LLO
CAT
ED
EXC
O
7 M
embe
rs
AN
C =
5
DA
1
IFP
1
EXC
O /
SPE-
CIA
L EX
CO
CO
MM
ITTE
E A
LLO
CAT
ED
PLA
NN
ING
&
DEV
ELO
P-M
ENT
7 M
embe
rs
AN
C –
4
DA
– 2
EFF
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
MM
UN
ITY
SER
VIC
ES
8 M
embe
rs
AN
C -
5
DA
- 2
AL
JAM
AH
-1
CO
MM
ITTE
E A
LLO
CAT
ED
INFR
AST
RU
C-
TUR
E &
H
OU
SIN
G
8 M
embe
rs
AN
C –
5
DA
– 1
IFP
– 1
AM
4C -
1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
RPO
RAT
E G
OVE
R-
NA
NC
E
7 M
embe
rs
AN
C –
4
DA
– 1
IFP
– 1
AIC
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
FIN
AN
CE
7 M
embe
rs
AN
C –
5
DA
– 1
IFP
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
MPA
C
11 M
embe
rs
AN
C 7
AL
JAM
AH
– 1
IFP
– 2
AIC
– 1
TOTA
L N
UM
BER
OF
MEE
TIN
GS
HEL
D F
RO
M 1
JU
LY 2
017
TO
30 J
UN
E 20
18
2011
Exc
o
1 R
eces
s C
om.
(12)
67
9 6
66
MPA
C
1 O
vers
ight
30.
Cllr
RS
M
ahar
aj
DA
PT
19 o
f 19
= 10
0%n/
a2
of 2
= 1
00%
7 of
7 =
100
%n/
an/
an/
an/
a
31 C
llr S
Sin
gh
D.A
.
War
d 15
Cllr
PT
19 o
f 20
= 95
%n/
an/
an/
an/
a6
of 6
= 1
00%
n/a
n/a
32. C
llr S
S
ookh
raj
D.A
.
PT
19 o
f 20
= 95
%n/
an/
a7
of 7
= 1
00%
n/a
n/a
n/a
n/a
33.
Clr
M A
lly
IFP
PT
18 o
f 20
= 90
%n/
an/
an/
an/
an/
a6
of 6
= 1
00%
7 of
7 =
100
%
34. C
llr S
M
zele
mu
IFP
- EXC
O
MEM
BER
FULL
TIM
E15
of 2
0 =
75%
7 of
12=
58%
n/a
n/a
n/a
4 of
6 =
67%
n/a
n/a
35. C
llr J
N
dlel
aP
T20
of 2
0 =
100%
n/a
n/a
n/a
n/a
n/a
n/a
6 of
7 =
86%
36. C
llr B
B
Sos
ibo
EFF
PT
15 o
f 20
= 75
%n/
a3
of 6
= 5
0%n/
an/
an/
an/
an/
a
214
CO
UN
CIL
LOR
N
AM
EFU
LL T
IME
/ PA
RT
TIM
EC
OM
MIT
TEE
ALL
OC
ATED
CO
UN
CIL
/ S
PEC
IAL
CO
UN
CIL
CO
MM
ITTE
E A
LLO
CAT
ED
EXC
O
7 M
embe
rs
AN
C =
5
DA
1
IFP
1
EXC
O /
SPE-
CIA
L EX
CO
CO
MM
ITTE
E A
LLO
CAT
ED
PLA
NN
ING
&
DEV
ELO
P-M
ENT
7 M
embe
rs
AN
C –
4
DA
– 2
EFF
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
MM
UN
ITY
SER
VIC
ES
8 M
embe
rs
AN
C -
5
DA
- 2
AL
JAM
AH
-1
CO
MM
ITTE
E A
LLO
CAT
ED
INFR
AST
RU
C-
TUR
E &
H
OU
SIN
G
8 M
embe
rs
AN
C –
5
DA
– 1
IFP
– 1
AM
4C -
1
CO
MM
ITTE
E A
LLO
CAT
ED
CO
RPO
RAT
E G
OVE
R-
NA
NC
E
7 M
embe
rs
AN
C –
4
DA
– 1
IFP
– 1
AIC
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
FIN
AN
CE
7 M
embe
rs
AN
C –
5
DA
– 1
IFP
- 1
CO
MM
ITTE
E A
LLO
CAT
ED
MPA
C
11 M
embe
rs
AN
C 7
AL
JAM
AH
– 1
IFP
– 2
AIC
– 1
TOTA
L N
UM
BER
OF
MEE
TIN
GS
HEL
D F
RO
M 1
JU
LY 2
017
TO
30 J
UN
E 20
18
2011
Exc
o
1 R
eces
s C
om.
(12)
67
9 6
66
MPA
C
1 O
vers
ight
37.
Cllr
T
Sok
hulu
AIC
PT
16 o
f 20
= 80
%n/
an/
an/
an/
a6
of 6
= 1
00%
n/a
6 of
7 =
86%
T H E J E W E L O F T H E S O U T H C O A S T215
COMMITTEE AND COMMITTEE PURPOSES
COMMITTEES (OTHER THAN MAYORAL / EXECUTIVE COMMITTEE AND PURPOSE OF COMMITTEECOMMITTEE PURPOSE OF COMMITTEE
Finance Committee The Finance Committee reports to EXCO in respect of the following : Financial Planning, financial policies, financial management and financial reports, administration, bylaws regulations and associated procedures and debt recovery.
Planning & Development Committee The Planning & Development Committee reports to EXCO in respect of the following: -Building InspectorateTown PlanningLEDEnvironmental Matters
Infrastructure and Housing The Infrastructure & Housing Committee reports to EXCO in respect of the following: -Service Delivery & Administration;DevelopmentManagement;Funding;Planning and MaintenanceHousing
Corporate Governance The Corporate Governance Committee reports to EXCO in respect of the following: -Labor related matters;Employment EquityHuman Resource ManagementSkills DevelopmentOccupational Health & SafetyBusiness Continuity PlanningCouncil and Support and auxiliary servicesRecords ManagementInformation and Communications TechnologyEnterprise SecurityCorporate Strategies, systems and servicesPerformance ManagementCorporate CommunicationsLegal ServicesOrganizational development
Community Services The Community Services Committee reports to EXCO in respect of the following: -Libraries;BeachesBuilding Maintenance, public facilities, sportsfield, cemeteries, Thusong center, parks and gardensProtection Services, fire and disaster
A P P E N D I X B :
216
THIRD TIER ADMINISTRATIVE STRUCTURE
Municipal Manager
Manager: Internal Audit
GM: Financial Services GM: Community Services GM: Corporate Services GM: Planning & Development GM: Technical Services
Dr. VP Tsako
Vacant
Ms. T Mhlongo Mrs. L Shange Mrs. N Ncame Mrs. M Mzotho Mrs. S Mngadi
SCHEDULE OF WARD COMMITTEE MEETINGS ROSTERMonthly Meeting
JAN FEB MAR APR MAY JUN
Ward 1 20/01 Sphephile 10am
01/02 Sphephile 10am
03/03 Sphephile 10 am
07/04 10amSphephile
05/05 10amSphephile
02/06 10amSphephile
Ward 2 08/01 Ndunduma 11am
07/02 Sanqula 11am
07/03 Mceleni 11am
04/04 Ophondwe 11am
08/05 Bhewula 11am
06/06 Khakhama 11am
Ward 3 06/01 Nkampula 11am
03/02 Nkampula 11am
03/03 Qiko Tribal 11am
07/04 Nkampula 11am
05/05 Nkampula 11am
02/06 Nhlayenza 11am
Ward 4 06/01 Kenterton Hall 09:30am
07/02 Qwembe Hall 9:30am
07/03 Amanyuswa Tribal 9:30am
04/04 Bhadane Hall 9:30
09/05 Kenterton Hall 9:30
07/06 Kenterton Hall 9:30
07/01 Dumisa Hall 10am
02/02 Dumisa Hall 10am
03/03 Dumisa Hall 10am
07/04 Dumisa Hall 10am
07/05 Dumisa Hall 10am
03/06 Dumisa Hall 10am
Ward 6 06/01 Mistake Farm 1pm
08/02 MPCC Hall 10am
03/03 Mistake Farm 10am
04/04 MPCC 10a 03/05 Mistake Farm 10a
06/06 MPCC 10am
Ward 7 07/01 02/02 05/03 05/04 09/05 04/06
Ward 8 06/01 MPCC 10am
02/02 MPCC10am
02/03 MPCC10am
06/04 MPCC 10a 04/05 MPCC 10a 01/06 MPCC 10a
Ward 9 05/01/2017 06/02 06/03 03/04 01/05 05/06
Ward 10 No meeting 15/02/2017 15/03/2017 12/04/2017 17/05/2017 14/06/2017
Ward 11 06/01 Mbetheni 10a
03/02 Shayamoya 10a
03/03 Esperanza 10am
07/04 Echibini 10a
05/05 Mbetheni 10a
02/06 Shayamoya 10a
Ward 12 12/02 Bhandi Creche 4pm
12/03 Ghandi Creche 4pm
16/04 Ghandi Creche 4pm
14/05 Ghandi Creche 4pm
11/06 GhandiCreche 4pm
Ward 12 08/01 09/02 03/03 03/04 09/05 02/06
Ward 13 19/01 03/02 03/03 08/04 10/05 03/06
Ward 14 01/02 Amandawe Hall 4pm
02/03 Amandawe 4pm
04/04 Amandawe 4pm
03/05 Amandawe 4pm
01/06 Amandawe 4pm
Ward 15 15/02/2017 15/03/2017 19/04/2017 17/05/2017 14/06/2017
Ward 16 29/1/17 3pmNsongeni
05/03 Ndosi Road 3pm
16/04 Hluzi Area 3pm
7/05 Cele Store &Mahlongwa 3pm
4/06 Mgobhozi Church 3pm
Ward 17 4/02 Sitholulwazi 11:30
4/03 Bhakajane Hall 11:30
8/04 Sitholulwazi 11:30
6/05 Bhakajane 11:30
3/06 Sitholulwazi 11:30
Ward 18 23/01 Dalusizo High 2pm
20/02 Moyeni Primary 2pm
27/03 Vulindlela 2pm
24/04 Ekukhanyeni 2pm
22/05 Okhalweni 2pm
19/06 Amahlongwa 2pm
Ward 19 15/01 9a Celokuhle Primary
04/02 10am Mkakwa Hall
04/03 10am Vulamehlo Boadroom
01/04 10aMahlabathini Hall
06/05 10aNtontonto School
03/06 10aAssemblies of God
A P P E N D I X C :
T H E J E W E L O F T H E S O U T H C O A S T217
Monthly Meeting
JUL AUG SEP OCT NOV DEC
Ward 1 07/07 10amSphephile
04/08 10amSphephile
01/09 10amSphephile
06/10 10amSphephile
03/11 10amSphephile
01/12 10amSphephile
Ward 2 04/07 Shukumis 11am
08/08 Mandlalathi 11am
05/09 Ndunduma 11am
03/10 Sanqula 11am
07/11 Mceleni 11am
05/12 Ophondwe-ni 11am
Ward 3 07/07 Bhewula Hall 11am
04/08 Nkampula 11am
01/09 Nkampula 11am
06/10 Qiko Tribal 11am
03/11 Nhlayenza 11am
01/12 Nkampula 11am
Ward 4 06/07 Kenterton Hall 9:30
08/08 Bhadane Hall 9:30
07/09 Qwembe Hall 9:30
06/10 Kenterton Hall 9:30
07/11 Amanyuswa 9:30
08/12 Kenterton Hall 9:30
Ward 5 05/07 Dumisa Hall 10am
09/08 Dumisa Hall 10am
03/09 Dumisa Hall 10am
01/10 Dumisa Hall 10am
02/11 Dumisa Hall 10am
04/12 Dumisa Hall 10am
Ward 6 04/07 Mistake Farm 10a
02/08 MPCC 10am
04/09 Mistake Farm 10am
02/10 MPCC 10am
07/11 Mistake Farm 10am
01/12 MPCC 10am
Ward 7 03/07 06/08 07/09 03/10 08/11 09/12
Ward 8 06/07 MPCC 10a 06/08 MPCC 10a 07/09 MPCC 10a 05/10 MPCC 10a 02/11 MPCC 10a 07/12 MPCC 10a
Ward 9 03/07 07/08 04/09 02/10 06/11 04/12
Ward 10 12/07/2017 16/08/2017 13/09/2017 11/10/2017 15/11/2017 13/12/2017
Ward 11 07/07 Ellingham 10am
04/08 Egoli 10am 01/09 Esperanza 10am
06/10 Mbetheni 10am
03/11 Shayamoya 10am
01/12 Mbetheni 10am
Ward 12 16/07 Ghandi-Creche 4pm
13/08 Ghandi Creche 4pm
10/09 Ghandi Creche 4pm
15/10 Ghandi Creche
12/11 Ghandi Creche 4pm
10/12 Ghandi Creche 4pm
Ward 12 06/07 05/08 02/09 05/10 03/11 02/12
Ward 13 05/07 04/08 02/09 04/10 04/11 03/12
Ward 14 05/07 Amandawe 4pm
02/08 Amandawe 4pm
06/09 Amandawe 4pm
04/10 Amandawe 4pm
02/11 Amandawe 4pm
06/12 Amandawe
Ward 15 19/07/2017 16/08/2017 13/09/2017 18/10/2017 15/11/2017 13/12/2017
Ward 16 2/07 Percy Area 3pm
6/08 Gqolweni 3pm
3/09 Danganya 3pm
1/10 Nsongeni Mahlongwa 3pm
5/11 Ndosi Road 3pm
3/12 Hluzi Area 3pm
Ward 17 8/07 Bhakajane 11:30
5/08 Sitholulwazi 11:30
9/09 Bhakajane 11:30
7/10 Sitholilwazi 11:30
4/11 Bhakajane 11:30
9/12 Sitholulwazi 11:30
Ward 18 24/07 Thandol-wethu 2pm
21/08 Olwasini 2pm
18/09 Vulindlela 2pm
23/10 Amahlong-wa 2pm
20/11 Dalusizo High 2pm
04/12 Okhalweni 2pm
Ward 19 01/07 10aVulamehlo Boad-roo
05/08 10aCelokuhle Primary
09/09 10aMjunundu Hall
07/10 10aMkakwa Hall
04/11 10amVulamehlo Boad-room
02/12 10amAssemblies of God Church
218
Ward Committee Members:-1 Ward Cllr Mbele B.O
WC Members MngomaMbheleSikhondeMjokaNxumaloMazibikoKhathiMyezaMtamboMsomi
BahloniphileEricMhleliCeliweMhlayipheliSabathaAyandaMduduziSiphoJohannes
2 Ward Cllr HLONGWA Z.TWC Members Cele
NgcoboJezaBeleNgcoboNdwalaneNzamaShanduMtshaliGumede
Sbahle GladysGabanganiNtombenhleDumisaniKhalisileSthandiweNosiphoNtombiMichaelThabile E
3 Ward Cllr Mngadi B.CWC Members Ngwane
ManciGumedeBeleNdeluShanduManyabaMbuthoCeleGumede
MzokhonaGugu EleniBhekizithaHappy-StarSlindileSboneloPrimroseMthandeniNkosiyelizweNelisiwe Velephi
4 Ward Cllr Mntambo H.D.TWC Members Ndimande
MbheleHlongwaMsaniMsaniNtombelaMbheleNdlovuMayezaMaduna
SelbyZakheleEuniceVusiBhekinkosiNondumisoZimiseleMandisaVitalis DJoseph
5 Ward Cllr Ngcobo M.CWC Members Ngcongo
Msoni NcayiyaSheziKhawulaDlaminiMjokaMkhizeNgidiMbele
LungisaniNomthandazoGloriousVictoriaBusisiweNhlanhlaMondliThembinkosiZifikileThembeni
T H E J E W E L O F T H E S O U T H C O A S T219
6 Ward Cllr Dlamini L.RWC Members Chiliza
JwaraRadebeShoziMtoloNgidiShoziMbiliCele
ThokozileHlanyisaniAlbertJabulileNkanyisoRuthBalungileThembileMxolisi F
7 Ward Cllr Khabela N.YWC Members Naidoo
GumedeMndiyataMzimelaCeleMhlongoJijiSoniGumede
MariemuthooThandi TherionNonhlanhlaPhilaniPatrickNkosikhonaDingeni JoyceEmmanuelSindisiwe Janet
8 Ward Cllr Shange S.CWC Members Ncwane
SokhuluMazibukoShingaKhuzwayoGumedeMbamboMyendeMyendeDuma
EnockBridgetVulindlelaNokubongaVolcaThuthukaniLunganiTimothyNhlanhlaPrimrose
9 Ward Cllr Thabethe P.EWC Members Khumalo
HlongwaneMsaniGumedeNyuswaHlongwaneNdovelaMkhizeHlongwaneMagubane
SthembileSindisiweThembisileMfanafikileZaneleMfanaseLunganeWisemanThobileLucia
10 Ward Cllr Baptie E.VWC Members Henderson
SimpkinsArnisonDowneyMfekaKoulountisPickeringMc KenzieJacobsMynhardt
James ThomsonColinDadidJaneSbusisoCoastantinosBrian MelvinMeryLourensAndries P
220
11 Ward Cllr Nombika P.NWC Members Mlambo
GcabasheNgongomaDlaminiDlaminiNgcoboMnguniNjikitaPetersKhoza
Lizwi LimitBongani DMdakhiDuduQinisilePhelelaphiJaonahSiphosethoBuyelaphiAgnes
12 Ward Cllr Bhoola RWC Members Pillay
RampersadGovenderMgwabaBhoolarWoodrajMngomaMkhizeMbheleShezi
SylvieLutchmidevLoganathanGraceShrithaAshwinBhekiThobileZwileMfanafuthi
13 Ward Cllr Cele Sboniso S.HWC Members Autar
PonnusamyNgebezaZamaVeeriahNjiloRangasamyCeleRanjithHlongwa
Suresh CChinsamyVeliswaNtombifikileRufusSthokoza ASoobramoneyNtombifuthiRampersadSthandiwe
14 Ward Cllr Khwela SSIWC Members Ngongoma
MbhuthoNyawoseKhathiCeleNdlovuMsaniNdlovuMkhungoNyawose
BongiweJeyibiDoreenMusawenkosiThokozaniNonhlanhlaAfricaNhlanhlaBalungileThokozile M
15 Ward Cllr Singh SWC Members Suryakant
BrijrajGroblerKistenHusonHallBotesWindellHampsonNaidoo
ParshotamReshwantJohannesBarryMargueriteAllenSalomeRiaGarethMariemithoo
T H E J E W E L O F T H E S O U T H C O A S T221
16 Ward Cllr Cele M.JWC Members Mfeka
LuthuliNgcoboBhenguMaphumuloMbendeLuthuliNzamaMemelaGumede
Syabonga MartinThandazileNtokaziMbongeleniBongekileZodwaZibaMathewsNomathamsanqaThobekile
17 Ward Cllr Ngwane F.MWC Members Bhengu
CeleKhuzwayoNgcoboGambusheNkomoMhlongoMkhizeCelePakkies
Mandisa NatasiaSindisiweBusisiwe RoseHlengiweHlengiweNonhlanhlaGugu CarolThokozileLakheniSihle Godson
18 Ward Cllr Hlongwa N.PWC Members Mnyandu
MadlalaCeleNyawoseMkhizeSamboZamisaKhanyileMtetwaMtetwa
NdumisoSizakeleSpheleleZaneleLindiweNokuthula RNanaPhakamaFaninjani SakazaThinky Zandile
19 Ward Cllr Gwala J.N.EWC Members Khuzwayo
CeleMkhizeMchunuMbheleSambadaMsaneVeziSheziMgozi
PhakamileSihleSithenjwaTholakeleVivianNomusa NdondoSimoProtasBongani JeromeMbusiswa
222
A P P E N D I X D :
POWERS & FUNCTIONS OF MUNICIPALITY/ENTITY Ref. No
Type Local District
Air Pollution XBuilding Regulations XChild Care Facilities XElectricity Reticulation ESKOM Fire Fighting Services X Local Tourism Shared Municipal Airports Shared Municipal Health Services Shared Municipal Public Transport XPontoons, Ferries, Jetties, Piers and Harbours XStormwater Management Systems in Built – up areas XTrading Regulations XPotable Water XSanitation XBillboards and the display of Advertisements in Public Areas XCemeteries, Funeral Parlours and Crematoria Shared Cleansing X Control of Public Nuisances XControl of undertakings that Sell Liquor to the Public XFacilities for the Accommodation, Care and Burial of Animals X Fencing & Fences X Licensing of Dogs X Licensing and Control undertakings that sell food to the Public XLocal Amenities X Local Sport Facilities X Markets Shared Municipal Abattoirs Shared Municipal Parks & Recreation X Municipal Roads Shared Noise Pollution X Pounds XPublic Places X Refuse Removal, Refuse Dumps and Solid Waste XStreet Trading X Street Lighting X
T H E J E W E L O F T H E S O U T H C O A S T223
A P P E N D I X E :
WARD INFORMATION Section 152 of the Constitution places the participation of communities at the centre of service delivery and other matters of Local Government. The Municipal Structures Act and the Municipal Systems Act provide the legislative framework for the establishment of Ward Committees within the Municipality and its area of jurisdiction. Ward Committees were introduced in Municipalities as community structures to play a critical role in linking informing the municipality about needs, potentials and challenges of the communities.
Establishment of Ward Committees
Notice was given in terms of Chapter 4 of the Local Government Municipal Systems Act of 2000 and Part 4 of Chapter 4 of the Municipal Structures Act of 1998 for the establishment of Ward Committees in all wards that fall within the jurisdiction of Umdoni Municipality. A ward committee was established for each ward in the Municipality. Umdoni is a sub-divided into 19 Wards composing of Rural and Urban components.
To enable Ward Committees to perform their functions and exercise their powers effectively, a fully equipped office was allocated to the Ward Secretariat to perform his/her duties. The provision of these facilities is to ensure that the ward Committee’s duties are performed in an efficient and effective manner. A Ward Committee Official is available at the officer support and assist administratively where necessary.
Composition of Ward Committees
A ward committee consists of the Councillor representing that Ward in Council, who must also be the chairperson of the committee; and not more than 10 other persons
When electing members, the following is taken into account as follows:a) Women must be equally represented in a ward committee b) Diversity interests in Ward to be represented c) Gender equity may be pursued by ensuring an even
spread of men and women on a Ward Committee
Frequency of Ward Committee Meetings
In accordance with the Ward Committee Policy, Ward Committees must meet at least once every quarter. Extra-ordinary meetings may be convened as and when the committee deems necessary. An annual schedule of meetings is circulated to all Ward Committees in preparation for forthcoming meetings.
224
A P P E N D I X F :W
AR
D IN
FOR
MAT
ION
SC
HED
ULE
OF
WA
RD
CO
MM
ITTE
E M
EETI
NG
S R
OST
ER
Mon
thly
Mee
ting
JAN
FEB
MA
RA
PRM
AYJU
NJU
LA
UG
SEP
OC
TN
OV
DEC
War
d 1
20/0
1
Sph
ephi
le
10am
01/0
2
Sph
ephi
le
10am
03/0
3
Sph
ephi
le
10 a
m
07/0
4
10am
Sph
ephi
le
05/0
5
10am
Sph
ephi
le
02/0
6
10am
Sph
ephi
le
07/0
7
10am
Sph
ephi
le
04/0
8
10am
Sph
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le
01/0
9
10am
Sph
ephi
le
06/1
0
10am
Sph
ephi
le
03/1
1
10am
Sph
ephi
le
01/1
2 10
am
Sph
ephi
le
War
d 2
08/0
1
Ndu
ndum
a
11am
07/0
2 S
an-
qula
11a
m
07/0
3
Mce
leni
11am
04/0
4
Oph
ondw
e
11am
08/0
5
Bhe
wul
a
11am
06/0
6
Kha
kham
a
11am
04/0
7
Shu
kum
is
11am
08/0
8
Man
dlal
athi
11am
05/0
9
Ndu
ndum
a
11am
03/1
0 S
an-
qula
11a
m
07/1
1
Mce
leni
11am
05/1
2
Oph
ondw
eni
11am
War
d 3
06/0
1
Nka
mpu
la
11am
03/0
2
Nka
mpu
la
11am
03/0
3
Qik
o Tr
ibal
11am
07/0
4
Nka
mpu
la
11am
05/0
5
Nka
mpu
la
11am
02/0
6
Nhl
ayen
za
11am
07/0
7
Bhe
wul
a
Hal
l 11a
m
04/0
8
Nka
mpu
la
11am
01/0
9
Nka
mpu
la
11am
06/1
0
Qik
o Tr
ibal
11am
03/1
1
Nhl
ayen
za
11am
01/1
2 N
kam
-
pula
11a
m
War
d 4
06/0
1 K
en-
terto
n H
all
09:3
0am
07/0
2
Qw
em-
be H
all
9:30
am
07/0
3
Am
any-
usw
a Tr
ibal
9:30
am
04/0
4 B
ha-
dane
Hal
l
9:30
09/0
5
Ken
terto
n
Hal
l 9:3
0
07/0
6
Ken
terto
n
Hal
l 9:3
0
06/0
7
Ken
terto
n
Hal
l 9:3
0
08/0
8 B
ha-
dane
Hal
l
9:30
07/0
9
Qw
embe
Hal
l 9:3
0
06/1
0
Ken
terto
n
Hal
l 9:3
0
07/1
1
Am
any-
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a 9:
30
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2 K
ente
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ton
Hal
l 9:3
0
War
d 5
07/0
1 D
u-
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all
10am
02/0
2 D
u-
mis
a H
all
10am
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3 D
u-
mis
a H
all
10am
07/0
4 D
u-
mis
a H
all
10am
07/0
5 D
u-
mis
a H
all
10am
03/0
6 D
u-
mis
a H
all
10am
05/0
7 D
u-
mis
a H
all
10am
09/0
8 D
u-
mis
a H
all
10am
03/0
9 D
u-
mis
a H
all
10am
01/1
0 D
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all
10am
02/1
1 D
u-
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a H
all
10am
04/1
2 D
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a
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l 10a
m
War
d 6
06/0
1 M
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take
Far
m
1pm
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2
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l
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Far
m
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4
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5 M
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6
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7 M
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take
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m
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9 M
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take
Far
m
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0
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1 M
is-
take
Far
m
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War
d 7
07/0
102
/02
05/0
305
/04
09/0
504
/06
03/0
706
/08
07/0
903
/10
08/1
109
/12
War
d 8
06/0
1
MP
CC
10am
02/0
2
MP
CC
10am
02/0
3
MP
CC
10am
06/0
4
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10a
04/0
5
MP
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6
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7
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8
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9
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10a
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War
d 9
05/0
1/20
1706
/02
06/0
303
/04
01/0
505
/06
03/0
707
/08
04/0
902
/10
06/1
104
/12
War
d 10
No
mee
ting
15/0
2/20
1715
/03/
2017
12/0
4/20
1717
/05/
2017
14/0
6/20
1712
/07/
2017
16/0
8/20
1713
/09/
2017
11/1
0/20
1715
/11/
2017
13/1
2/20
17
War
d 11
06/0
1
Mbe
then
i
10a
03/0
2 S
ha-
yam
oya
10a
03/0
3
Esp
eran
za
10am
07/0
4
Ech
ibin
i
10a
05/0
5
Mbe
then
i
10a
02/0
6 S
ha-
yam
oya
10a
07/0
7
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ngha
m
10am
04/0
8 E
goli
10am
01/0
9
Esp
eran
za
10am
06/1
0
Mbe
then
i
10am
03/1
1 S
ha-
yam
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10am
01/1
2
Mbe
then
i
10am
T H E J E W E L O F T H E S O U T H C O A S T225
Mon
thly
Mee
ting
JAN
FEB
MA
RA
PRM
AYJU
NJU
LA
UG
SEP
OC
TN
OV
DEC
War
d 12
12/0
2
Bha
ndi
Cre
che
4pm
12/0
3
Gha
ndi
Cre
che
4pm
16/0
4
Gha
ndi
Cre
che
4pm
14/0
5
Gha
ndi
Cre
che
4pm
11/0
6
Gha
nd-
iCre
che
4pm
16/0
7
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che
4pm
13/0
8
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ndi
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4pm
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9
Gha
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4pm
15/1
0
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ndi
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che
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10/1
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hand
i
Cre
che
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War
d 12
08/0
109
/02
03/0
303
/04
09/0
502
/06
06/0
705
/08
02/0
905
/10
03/1
102
/12
War
d 13
19/0
103
/02
03/0
308
/04
10/0
503
/06
05/0
704
/08
02/0
904
/10
04/1
103
/12
War
d 14
01/0
2
Am
anda
we
Hal
l 4pm
02/0
3
Am
anda
we
4pm
04/0
4
Am
anda
we
4pm
03/0
5
Am
anda
we
4pm
01/0
6
Am
anda
we
4pm
05/0
7
Am
anda
we
4pm
02/0
8
Am
anda
we
4pm
06/0
9
Am
anda
we
4pm
04/1
0
Am
anda
we
4pm
02/1
1
Am
anda
we
4pm
06/1
2 A
man
-
daw
e
War
d 15
15/0
2/20
1715
/03/
2017
19/0
4/20
1717
/05/
2017
14/0
6/20
1719
/07/
2017
16/0
8/20
1713
/09/
2017
18/1
0/20
1715
/11/
2017
13/1
2/20
17
War
d 16
29/1
/17
3pm
Nso
ngen
i
12/0
2,G
q-
olw
eni,1
9/2
Nso
ngen
i,
26/0
2Dan
-
gany
a3
05/0
3 N
do-
si R
oad
3pm
16/0
4 H
luzi
Are
a 3p
m
7/05
Cel
e
Sto
re
&M
ahlo
ng-
wa
3pm
4/06
Mgo
bhoz
i
Chu
rch
3pm
2/07
Per
cy
Are
a 3p
m
6/08
Gqo
l-
wen
i 3pm
3/09
Dan
g-
anya
3pm
1/10
Nso
ngen
i
Mah
long
wa
3pm
5/11
Ndo
si
Roa
d 3p
m
3/12
Hlu
zi
Are
a 3p
m
War
d 17
4/02
Sith
olul
wa-
zi 1
1:30
4/03
Bha
-
kaja
ne H
all
11:3
0
8/04
Sith
olul
wa-
zi 1
1:30
6/05
Bha
kaja
ne
11:3
0
3/06
Sith
olul
wa-
zi 1
1:30
8/07
Bha
kaja
ne
11:3
0
5/08
Sith
olul
wa-
zi 1
1:30
9/09
Bha
kaja
ne
11:3
0
7/10
Sith
olilw
azi
11:3
0
4/11
Bha
kaja
ne
11:3
0
9/12
Sith
olul
-
waz
i 11:
30
War
d 18
23/0
1 D
a-
lusi
zo H
igh
2pm
20/0
2 M
oy-
eni P
rimar
y
2pm
27/0
3
Vulin
dlel
a
2pm
24/0
4
Eku
kha-
nyen
i 2pm
22/0
5
Okh
alw
eni
2pm
19/0
6
Am
ahlo
ng-
wa
2pm
24/0
7
Than
dol-
wet
hu 2
pm
21/0
8
Olw
asin
i
2pm
18/0
9
Vulin
dlel
a
2pm
23/1
0
Am
ahlo
ng-
wa
2pm
20/1
1 D
a-
lusi
zo H
igh
2pm
04/1
2 O
khal
-
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i 2pm
War
d 19
15/0
1 9a
Cel
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Prim
ary
04/0
2
10am
Mka
kwa
Hal
l
04/0
3
10am
Vula
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Boa
droo
m
01/0
4 10
a
Mah
la-
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all
06/0
5 10
a
Nto
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Sch
ool
03/0
6 10
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Ass
embl
ies
of G
od
01/0
7 10
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droo
05/0
8 10
a
Cel
okuh
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Prim
ary
09/0
9 10
a
Mju
nund
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Hal
l
07/1
0 10
a
Mka
kwa
Hal
l
04/1
1
10am
Vula
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Boa
droo
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02/1
2 10
am
Ass
embl
ies
of G
od
Chu
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226
A P P E N D I X G :
RECOMMENDATIONS OF THE MUNICIPAL AUDIT COMMITTEE REPORT OF THE CHAIRPERSON: 2017/18 AUDIT & PERFORMANCE AUDIT COMMITTEE
EXTERNAL AUDIT SHARED SERVICESMembers of the External Audit Committee For The Umdoni Local Municipality:Mr. Bheki Dladla - MemberMrs. Chantel Elliott – MemberMrs. Bongeka Jojo – MemberMr. Paul Preston – Chairperson
External Audit Committee meetings and Performance Audit Committee meetings took place on the following dates:
Audit Committee Meetings1. 24th of August 20172. 29th of September 20173. 12th of December 20174. 13th of March 20185. 27th of June 2018
Performance Audit Committee meeting1. 13th of March 2018
1. INTRODUCTIONIn terms of section 62(1)(c) of the Municipal Finance Management Act, No.56 of 2003 (MFMA), the Municipal Manager is the Accounting Officer and is responsible from managing the financial administration of the Umdoni Local Municipality. The External Audit Committee is a shared services committee in the District and is appointed in terms of Municipal Legislation, to assist and to advise the Mayor, Speaker and the Municipal Manager of the Municipality. It is afforded wide powers and Statutory obligations in terms of Section 166 of the Municipal Finance Management Act and with reference to its External Audit Charter. This report documents the activities of the Audit Committee sitting as a shared audit service for the Umdoni Local Municipality for the 2017/2018 financial year.
2. MEMBERS AND MEETINGS OF THE AUDIT COMMITTEEIn terms of the MFMA and the Umdoni Local Municipality’s Audit Committee Charter, the Audit Committee as at the 30
June 2018, included four external independent members. None of the members were Councillors or the Municipal Manager. The Audit Committee met at least four (4) times for the year as per its approved Charter and once during the year as a Performance Audit Committee.
The Financial year was a very challenging one. An acting Municipal Manager was in place for the entire year, and changed frequently. The External Audit Committee was not advised formally, or informally, concerning the process or Council decisions. Audit Committee meetings took place with the Acting Municipal Manager in attendance, and sometimes without a Municipal Manager in attendance. The Internal Audit function was not performed until Mr. Sonwabile Kati, from Ray Nkonyeni Municipality, was seconded to provide assistance. The Audit Committee did not always agree with Municipalities approach to complying with its Internal Audit Charter or the approach to the Internal Audit Plan, or its manner of carrying out its functions. Effectively no credible internal audit function was in place which is in contravention of Section 165 of the MFMA.
Audit Committee meetings, after the process was driven by the Chair with the assistance of the Honourable Mayor, did take place. Discussions and meetings of a more informal nature with the Acting Municipal Manager and Internal Audit took place from time to time. These meetings included on-going assessment of Statutory compliance, risk in respect of the Municipality’s:-1. Compliance with legislation.2. Completeness and Accuracy of Financial Statements.3. Performance evaluation of Managers and in terms of
Performance Targets; 4. Considered the Municipality’s financial position. 5. Risk Compliance.6. Compliance with Statutory Performance Regulations of
2001.7. Duties concerning the function of MPAC in the Municipality.
The Audit Committee also sat as a Performance Audit Committee for performance audits in respect of Section 40, 41, 43 and 46 of the Municipal Systems Act (MSA) read in
T H E J E W E L O F T H E S O U T H C O A S T227
conjunction with the Performance Regulations of 2001 and Treasury Circulars.
Councillors, unless specifically invited are excluded from meetings. However, the Honourable Mayor and the Honourable Speaker and the Chair of MPAC (who were very helpful) had standing invitations to attend Audit Committee meetings. The Audit Committee discussed issues and constructively interrogated Management. Cooperative Governance and Traditional Affairs (COGTA), the Auditor General and Provincial Treasury (are standard invitees to all meetings), and provide comment and advice but their attendance was sporadic. The Audit Committee initiated the appointment of an acting Internal Auditor, and discussions focused on compliance with the fields and areas of concern and materiality which are generally tested by the Auditor General. Audit Committee members respect and maintain the confidentiality of topics in the meetings and concerning the Agendas.
E-mailed correspondence took place separately with the Auditor General and the acting Internal Audit. An atmosphere of respect exists between the Audit Committee and some of the Municipality’s Management structures, but in particular with Mrs. Linda Harrisingh, while maintaining a healthy scepticism and independence.
3. AUDIT COMMITTEE’S RESPONSIBILITIES AND DUTIESThe Audit Committee’s responsibilities are outlined in Section 166(2) of the MFMA of the Charters. The Internal Audit and External Audit Committee Charters were reviewed by the Audit Committee and care is taken to enhance the independence and impartiality of the Audit Committee on Corporate Governance. In discharging its responsibilities for the year ended 30 June 2018 the Audit Committee considered the following:-
3.1 At Audit Committee Meetings: The Audit Committee· Reviewed the quality of the financial information, financial
statements and other Statutory and regulatory reporting required by the Municipality which was tabled before the Audit Committee;
· Reviewed the draft Annual Financial Statements and the draft Annual Performance Report prior to submission to Council and then submission to the Auditor General and made recommendations on enhancing the quality of disclosure;
· Reviewed the draft Annual Financial Statements and Draft Annual Performance Information and Report to ensure they present a balanced credible and understandable assessment of the position, performance and prospects of the Municipality and implemented corrective action;
· Reviewed the Auditor General’s proposed Management Report in relation to the year ended June 2018;
· Considered the AG’s formal Audit Finding; · Discussed problems and possible improvements in the
Municipality’s structures and Management, arising from the AG audit, and any matters the Auditor General (AG) wished to discuss;
· Isolated and discussed several areas of concerns with Internal Audit and the adequacy of reporting on the Internal Audit Plan.
· Reviewed the Auditor General’s Management Report and management response with regard to corrective action or non-material findings to be undertaken in response to significant internal audit findings;
· Identified key matters arising in the prior year’s Management Report and requested that areas for improvement on non-material findings were being properly followed up;
· Reviewed the Internal Audit Plan in conjunction with Key Performance Areas and Service Delivery and expressed on-going concerns with the completeness and accuracy of the Internal audit reports submitted;
· Reviewed contract management and compliance legislation.
· Eliminated possible misstatements in the Draft Annual Financial Statements.
· Exchanged several e-mails· Expressed concerns with the slow implementation of
Road and construction work to be paid from MIG grants· Expressed concern about possible financial
mismanagement and corruption at the Municipality· Expressed concern at the prior use of Section 32 of SCM
Regulation and under-spending on MIG Grants· The Audit Committee advised of disciplinary processes
initiated against certain managers.
3.2 Performance ManagementThe Audit Committee, sitting as a Performance Audit Committee, considered matters relating to performance management in order to discharge the responsibilities prescribed in terms of Regulation 14(4) of the Local
228
Government: Municipal Planning and Performance Management Regulations, 2001.
These responsibilities included:· A review of the quarterly reports submitted by internal
audit.· Considered the mid-year performance review and
adjusted SDBIP.· Considered Planning and Performance Management
Regulations.· Reviewed the performance management system and
testing the functionality thereof and compliance with the Municipal Systems Act and the MFMA.
· Focused on the economy, effectiveness, efficiency, reliability and impact applicable to the Municipality’s own key performance indicators.
· Considered the application of Sections 40, 41, 43 and 46 of the Municipal Systems Act, with reference to the Integrated Development Plan (IDP) and the shortcomings of the Municipality in this regard and reviewed same prior to submission to the Council and the Auditor General.
· Established that there has been regression by the Municipality concerning Sections 40, 41, 43 and 46 of the Local Government: Municipal Systems Act in that the reporting in respect of the Integrated Development Plan (“IDP”) has not always been found to be consistent with the objectives, indicators and targets in the approved annual performance plan. This was noted by the Auditor General. The Auditor General has found that the cause of the inconsistency is very much because of adequate review of reports before submission and unsatisfactory portfolios of evidence.
· Aligned the IDP, Service Delivery and Budget Implementation Plan (SDBIP) and the Municipality’s pre-determined performance targets and performance measures.
1.3 Leadership1.3.1 The Municipality has experienced managerial challenges in its leadership framework.
1.3.2 No permanent Municipal Manager was available for the financial year in question, nor was there a credible internal audit function.
1.3.3 In Financial Management the Municipality remains, at best, satisfactory. There were issues raised by the Auditor General, and these issues impact materially on
the previously sound financial health of the Municipality and the prior audit finding, there are “going concern” issues and risk.
1.3.4 The Municipality has, however, performed satisfactorily in the area of Performance Management, which is a challenging sphere, and much attention and debate took place with both the Audit Committee and by representatives of COGTA. Ms. Chiya and Mrs. Linda Harrisingh continue to assist a great deal.
1.3.5 The Auditor General has found that the Municipality has maintained satisfactory measures to evaluate of its own performance and to manage its own performance evaluation.
3.4 Internal Control and Internal AuditThe Audit Committee is responsible for monitoring and advising in respect of the effective functioning of the Internal Audit activity. Internal Audit reports functionally to the Audit Committee and administratively to the Accounting Officer. The Audit Committee:-· has direct access to Internal Audit through a reporting
relationship set out in the MFMA, with Internal Audit thus supporting its independence from Management.
· via the Chairperson has conducted private telephone calls and exchanged e-mails, and been available for meetings with Internal Audit and the Acting Municipal Manager to allow for frank discussion of issues and concerns and risk.
· monitored and expressed concerns about the performance of internal audit and the independence and effectiveness of the internal auditors.
· understands the scope of internal and external auditor’s review of internal control over financial reporting, and obtained reports on significant findings and recommendations, together with management’s responses.
· evaluated controls over the overall operational and financial reporting environment and reviewed the effectiveness of the internal controls and raised concerns.
· assessed the adequacy of performance of the internal audit function, and the adequacy of available internal audit resources and raised concerns frequently.
· reviewed the adequacy and frequency of corrective action taken in response to any Auditor General’s findings raised in the prior year and raised concerns.
T H E J E W E L O F T H E S O U T H C O A S T229
· reviewed and approved the Internal Audit Charter and raised several concerns about the Municipality’s Internal Audit Plan and Internal Audit’s levels of interrogation and thoroughness of its work with regard to internal controls.
· frequently discussed matters with respect to risk assessment, the risk register and regular, ongoing asset management and the asset register and raised concerns.
· discussed at length the challenges in performance management and raised concerns.
· considered Statutory compliance in several areas of Municipal responsibility and raised concerns about the treatment of irregular expenditure by the Municipal Council.
· monitored compliance with Legislation and supply chain management and raised concerns.
· considered VAT compliance.· considered and reviewed compliance with GRAP· considered Property Plant and Equipment (PPE) and the
maintenance of the Asset Register· with Internal Audit, planned Performance Evaluations for
Senior Managers which was very much delayed· tried to identify the reasons for under spending of MIG
grants and the unacceptably slow process in awarding tenders and contracts
· Considered Section 116 of the MFMA namely the process of contract extensions
3.5 Compliance and EthicsFrom a review of various reports and discussions held at Audit Committee meetings the Audit Committee noted that a Fraud Prevention Strategy was in place and a Code of Conduct for Municipal staff and its Councillors in terms of the Municipal Systems Act was applied by the Municipality. The Audit Committee is not content that it has complied with its responsibilities. Certain documents called for that related to the award of contracts in terms of Section 32 of the Supply Chain Management Regulations were denied to the Audit Committee. There has been a material limitation of the Audit Committee’s scope in the financial year. They have not been provided. The Audit Committee has, however, reviewed the effectiveness of mechanisms for the identification and reporting of compliance with laws as set out in the pre-determined Internal Audit Plan and regulations; and the findings of regulatory bodies or audit observations. Fraud is very difficult to detect at any level.
3.6 Section 71 (of the MFMA) Management ReportThis is required at each Audit Committee meeting from
the Chief Financial Officer. It is most helpful in providing a contemporaneous indication of the financial health and state of the Municipality at any given time. The Audit Committee recommends at each meeting that monthly section 71 Management reports also be submitted to the Council during the year.
3.7 The Consideration of the Auditor General’s ReportThe Auditor General has tabled its Final Management Report and Audit Finding in respect of the year under review. The Auditor General expressed an Unqualified Opinion but with an additional matter of emphasis for the year.
3.8 In-year reports submitted in terms of the MFMAThe quarterly Performance Management System (PMS), consideration of the budget and its alignment with the IDP and SDBIP, Internal Audit reports and the Annual Performance Report have been interrogated by the Audit Committee. The Audit Committee reviewed these reports and was generally satisfied with some of the content and quality of these reports prepared in respect of performance management and issued on behalf of the Accounting Officer and management during the year under review and the minutes of the External Audit Committee reflects this.
3.9 Internal Audit FunctionMr. Sonwabile Kati, from Ray Nkonyeni Municipality, has provided some of the Internal Audit functions for the financial year, 2017/2018, and the Audit Committee notes the role he has played in Internal Audit in the Municipality in the context of this report under very difficult circumstances.
During the year under review, an audit plan was prepared based on the Annual Risk Assessment Plan. The following is a list of areas of concerns which required Internal Audit and Management’s high levels of attention:· Ethics· Asset Management Review· Bi-annual reviews of Performance Management· Financial Discipline Review· Rates Revenue· Follow Up Review: Revenue Management· Information Technology General Controls Review· Supply Chain Management Discipline Review· Corrective Action Plans: A-G Management Report & Audit
Reports· Section 36 and 17(1)(c) of Supply Chain Management
230
Regulations· Annual Financial Statements· Fraud Prevention· Statutory Compliance.· Risk Management and the Risk Register· Internal Audit Plan – which is not at all satisfactory· VAT· Use of Section 32 of the Supply Chain Management
Regulations· Amalgamation with Vulamehlo Local Municipality and the
complex consequences and outstanding issues, which remain unresolved.
The Audit Committee had some concerns with the performance of the Internal Audit function and reports that only some of the projects in terms of the approved risk based annual audit plan had been adequately provided to the Audit Committee as required by Legislation.
4. EVALUATION OF ANNUAL FINANCIAL STATEMENTSThe Audit Committee has reviewed the credibility and accuracy of the draft Annual Financial Statements and the Municipality’s draft Annual Performance Report for the year ended 30 June 2018 prior to same being submitted to the Auditor General on the 31 August 2018. The Committee reviewed the accounting policies and practices and evaluated the draft Annual Financial Statements based on the information provided to the Committee and considered the integrity of the said statements in complying in all material respects with the requirements of the MFMA and Treasury Regulations as well as the statements in terms of Generally Recognised Accounting Practice (GRAP).
The Committee will interrogate the audited financial statements together with the report of the Auditor General and the related management letter and Audit finding with management responses and the required corrective action for the previous financial year during the 2017/2018 Financial year. It will attempt to provide the Municipal Council with an authoritative and credible view of the financial position of the municipality, its efficiency and effectiveness on overall compliance with the MFMA and any other applicable legislation, and its Performance Management.
5. RESOLUTIONSWith reference to Treasury Circulars, the Audit Committee Resolved as per Annexure “A”, at its Audit Committee meetings for the year in question.
6. A.G.’S AUDIT OUTCOMEThe Unqualified Audit with additional matters to modify the report received by Umdoni, which is an important Provincial Municipality for the year is a credible achievement given the challenges experienced during the Financial Year and the ongoing challenges and the absorption of part of Vulamehlo Municipality and the burden on all the Municipality and its structures and the disruptive effect of not having a Municipal Manager in place.
7. VULAMEHLO ABSORBED INTO UMDONI LOCAL MUNICIPALITY AND ETHEKWINI METRONo meeting of the Audit Committee was called about closing out the Vulamehlo issues despite concerns being raised with the AG and with the Acting Municipal Manager. The Audit Committee, therefore, cannot give any assurances or place any reliance’s on this period after 30 June 2018 to 30 June 2018 from when the Vulamehlo Municipality was disestablished and no Resolutions were passed and no compliance with legislation and performance was considered by the Audit Committee nor was the Financial position of the Municipality at the time of dissolution, disclosed; or subsequently disclosed to the Audit Committee as they concern the Vulamehlo Local Municipality.
8. CONCLUSIONI would like to thank my Audit Committee colleagues for making themselves available to serve on this Committee and for the significant contribution that they have made. As an Audit Committee, we relied to a great extent on the Manager in the office of the Municipal Manager, Ms Linda Harrisingh, who has played a helpful role under extraordinary and circumstances. The acting CFO and other staff below the level of management at the Municipality have been helpful and their support and assistance is valued.
Mention must be made of the meaningful contribution of the MPAC Chair and the Honorable Mayor both of whose purposeful intervention has made a material and positive difference to the Audit Outcome for the year.
Mr Paul PrestonChairperson: Ugu District MunicipalityShared Services Audit CommitteeDate: December 2018
T H E J E W E L O F T H E S O U T H C O A S T231
A P P E N D I X H :
LONG TERM CONTRACTS & PUBLIC PRIVATE PARTNERSHIPS
2017 - 2018Long Term Agreements:
The following long-term agreements were entered into during the year under review (30 June 2017 to1 July 2018) as listed hereunder:
Agreements Entered IntoWith:
Description Duration
KZN Sharks BoardRef. No A7 – No 1
SLA to Provide Safeguards for Bathers against Shark Attacks
1 July 2017 to 30 June 2021
Short Term Agreements:The following short-term agreements were entered into during the year under review:
Agreements Entered Into With: Description Duration
Ugu South Coast TourismRef. A8 - 1
Service Level Agreement 2017 – 2018
Bytes Universal SystemsRef. A8 – 2
Samras Support Agreement 1 July 2017 – 30 July 2018
Synapsis Ref. A8 - 4
Cemetery Agreement 1 July 2017 – 30 July 2020
KZN Department of Arts & Culture Ref. A8 - 5
Grant Agreement for Libraries 1 July 2017 – 30 July 2018
Ugu South Coast Development AgencyRef. A8 – No 6
1 July 2017 – 30 July 2018
LeasesThe following leases were entered into during the year under review:
Leases Entered IntoWith:
Description Duration
SASSA
Ref. A8 - 3
Lease of various municipal Halls 1 July 2017 – 30 June 2018
RegistersThe following registers were maintained by the Legal and Estates Section :· Leases· Tenders· Agreements· Business Licenses· Delegations of Authority· Index of all Leases and Agreements· Leases and Agreements Requiring Renewal· Legal Matters & Judgements dealt with by Attorneys· Rental Register - Properties Leased from the Municipality· Declarations and Disclosure of Interests for Councillors and Officials
232
BylawsNo new bylaws were promulgated during 2016/2017.
Business LicensesBusiness licenses are issued when new businesses open or for change of ownership. Approval from various sections namely Town Planning, Building Inspectorate, Health and Fire Sections is a pre-requisite. Licenses will only be issued when the businesses are fully compliant with all Regulations.
The following business licenses were issued during the year under review:
Business Date of IssueNino’s Coffee Shop 3 July 2017Jim’s Tavern 11 July 2017Enzo’s Pizzeria 28 July 2017Scottburgh Surf Lifesaving Club 11 August 2017Vrystaat Biltong 11 August 2017Sizabantu Liquor Store – Umkhunya area 14 August 2017Ifafa Beach Super Shop 5 September 2017Ngcece Liquor Store 14 September 2017Body Zone Gym 3 October 2017Café Erica 3 October 2017Lakeview Lifestyle Village 17 October 2017Fun Hire CC 17 October 2017Nino’s Scottburgh 17 October 2017Woolworths Scottburgh 26 October 2017D’Roy Meats 1 November 2017Hot Bake Bakery & Take-Away 6 November 2017Beach Bar 24 November 2017Sugar Beach Resort 13 December 2017Naughty but Nice 14 December 2017Bell & Anchor / Beach Bar & Entertainment 27 December 2017Wok On Inn 27 December 2017The Stone 6 December 2017Kentucky Fried Chicken - Scottburgh 18 December 2017Wishbone Pub & Grill 18 December 2017Lynton Hall 25 January 2018Anything Fishy & More 9 February 2018Govender’s Meat Market & Meat Processing Plant 16 February 2018Absolutely Perfect Water 20 February 2018The Deck 2 March 2018Beyond the Moon Sports Club 26 March 2018Club Trafford 26 March 2018The Meeting Place 29 March 2018The Edison Inn 29 March 2018Massam’s Confectionary 1 April 2018Umdoni Park Golf Club 9 April 2018Braai Hut - Scottburgh 1 May 2018La Boutique Du Chocolat 1 May 2018Sezela Country Club & Canteen 2 May 2018The Cake Art Shop 8 May 2018Pennvalley Golf Estate Country Club 14 May 2018Ekuthuthukeni Bottle Store 14 May 2018Oh My Word Coffee Shop 28 May 2018Shoprite Checkers (Pty) Ltd – Liquor Store 1 June 2018Shoprite Checkers (Pty) 1 June 2018Pick & Pay - Scottburgh 1 June 2018Enzo Pizzeria 1 June 2018Food Lovers’ Market 1 June 2018Renishaw Tuck Shop 1 June 2018Umdoni Retirement Village 1 June 2018
T H E J E W E L O F T H E S O U T H C O A S T233
Aqua Vista 1 June 2018Blue Marlin Hotel 1 June 2018Oriental Lounge & Restaurant 5 June 2018John Dory Restaurant 5 June 2018Steam Spa Café 11 June 2018The Laughing Forest 11 June 2018The Spice Inn 11 June 2018Nino’s Scottburgh 11 June 2018Boxer’s Supermarket & Liquor Store – Umzinto 14 June 2018 2018Sea-Breeze Café, Sezela 26 June 2018Caradine Restaurant 28 June 2018River Valley Resorts 28 June 2018Moosa’s Cash & Carry 28 June 2018Faye’s Tuck Shop 28 June 2018Govender’s Mini Market 28 June 2018Trixy’s Pub & Grub 29 June 2018Umzinto Motor Garage / Fusion Properties 96 CC 29 June 2018
Objections and Appeals considered by the Valuation Appeal Board for the Valuation Period 1 July 2017 to 1 June 2022In terms of the Municipal Property Rates Act, the process for the lodging of objections & appeals is very briefly summarised as follows: · The new or revised Valuation Roll is advertised for inspection and calling for objections;· Any objection lodged is to be considered by the Valuer who may or may not alter his valuation;· If the Valuer reaches agreement with the objector, the Valuer amends the entry for the property in question and advises
the municipality of the change;· If the amended valuation is greater than 10% more, or less, than the original valuation, the revised valuation is referred
to the Valuation Appeals Board for review;· If the Valuer does not reach any agreement with the objector, the objector has to lodge an appeal;· The appeal is referred to the Chairman of the Valuation Appeal Board for deliberation and finality. The decision of the
Board is final.
Objections reviews and appeals were considered by the Valuation Appeal Board between January 2018 and June 2018.
StatisticsTotal Number of Objections lodged : 578
Objections settled by the objector & the valuer but where the change to the value was greater than 10% of the original value thus required compulsory review by the Valuation Appeals Board: 218
Total appeals: 15
Upheld appeals: 11
Dismissed appeals, where the revised value stands: 4
DefinitionsUpheld Appeals Appeals where the value of the property was changed through the
decision of the Valuation Appeals Board.
Dismissed Appeals Appeals where the value of the property has remained unchanged through the decision of the Valuation Appeals Board.
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A P P E N D I X I :
MUNICIPAL ENTITY/SERVICE PROVIDER PERFORMANCE SCHEDULE
The monitoring of the service provider performance is ensured through the signing of the Service Level Agreement. It is currently being done by user department levels. The end user department is providing monthly reports to the SCM unit as well. Service providers who fail to perform are reported to SCM and the necessary action is taken including the termination of the contract or cancellation of an order.
Assessment KeyGood (G) The service has been provided at acceptable standards and within the time frames stipulated
in the SLA/Contract Satisfactory (S) The service has been provided at acceptable standards and outside of the timeframes stipu-
lated in the SLA/ContractPoor (P) The service has been provided below acceptable standards
Bid Num-ber
Name of external Service Provider
Service provided in terms
of the SLA
Value of project
Comparison with previous year (2016/2017)
Current Financial Year
(2017/2018)
Assessment of Service Providers Performance
Measures taken to improve perfor-mance
Target Actual Target Actual G S PUmjazi
Consult-ing
Electrifica-tion R 8 000 000.00
Electrify 507 HH
507 HH Electrified
Electrifica-tion of 500
House-holds
500 House-holds
electrified
35/2017Margate
Construc-tion
Construc-tion of
Mafithini Communi-
ty Hall
R2 989 187,00
n/a n/a Construct 20% of
Mafithini hall
20% of Mafithini Hall con-structed
Mfiso Construc-
tion
Construc-tion of
Mahlafuna Communi-
ty HallR 2 496 077,70
Construct 50% of
Mahlafuna Communi-
ty Hall
10% of Mahlafuna Commu-nity Hall
Construct-ed
Construct and
Complete Mahlafuna
Hall
Mahlafuna Hall con-structed
and Com-pleted
45/2017
Cece Construc-
tion JV Poisoden
Construc-tion of
Mashanela Communi-
ty hall
R 2 907 000,00
Construct 20% of
Mashanela Communi-
ty Hall
Drafted Specifica-
tions
Construct 15% of
Mashanela Hall
Construct-ed 15% of Mashanela
Hall
Mpandla Trading
(PTY) LTD
Construc-tion of
Inkosi Qiko Communi-
ty hall
R2 915 000,00
Construct 50% of
Nkosi Qiko Hall
Construct-ed 55% of Nkosi Qiko
Construct and Com-plete Nkosi Qiko Hall
Construct-ed and
Completed Nkosi Qiko
Hall
37/2017 Cece Con-struction
Olwasini Access Road R1 613 377,59
n/a n/a Upgrade 1 Km of Olwasini
Road
1 Km of Olwasini Rd up-graded
36/2017Tswella Trading
CC
Construc-tion of
Bhakajane access road
R1 564 499,18
n/a n/a Upgrade 0,3 Km of Bhakajane
Rd
0,42 Km of Bhakajane
Rd Up-graded
Jambo Construc-tion and
Plant Hire
Shinga Road R2 923 400,04
Upgrade 1,7 Km
of Shinga Road
0,9 Km of Shinga
Road upgraded
1 Shinga Road bridge
Upgrade
1 Shinga Road bridge
upgraded
T H E J E W E L O F T H E S O U T H C O A S T235
Bid Num-ber
Name of external Service Provider
Service provided in terms
of the SLA
Value of project
Comparison with previous year (2016/2017)
Current Financial Year
(2017/2018)
Assessment of Service Providers Performance
Measures taken to improve perfor-mance
Target Actual Target Actual G S P
38/2017 Eyethu Civils
Sizophu-melela access road
R1 310 627,68Upgrade
0,50 Km of Sizophu-melela Rd
0,50 Km of Sizophu-melela Rd Upgraded
Upgrade 0,3Km of Sizophu-melela Rd
0,3 Km of Sizophu-melela Rd Upgraded
Egxeni Engineer-
ing TA Umpisi Group
Ifafa road
R3 245 614,02 Upgrade 2,6 Km of Ifafa Road
1,4 Km of Ifafa Road upgraded
Upgrade 1Km of
Ifafa Road
Upgraded 1 Km of
Ifafa Road
Kulu Civils
Gqolweni Road
R9 651 151,55 Upgrade 0,8 Km of Gqlolweni to Asphalt
0 Km of Gqolweni Rd Up-
graded to Asphalt
Upgrade 1 Km of
Gqolweni to Asphalt
1 Km of Gqolweni
Rd up-graded to Asphalt
Contractor entered into a
cession contract
with NBLK Business
Enter-prise as a remedial measure for poor perfor-mance.
Egxeni Engineer-
ing TA Umpisi Group
Nkombe Road
R14 592 000,00
Upgrade 0,8 Km of Nkombe
Rd to Asphalt
0 Km of Nkombe Rd up-
graded to Asphalt
Upgrade 2 Km of
Nkombe to Asphalt
2 Km of Nkombe Rd up-
graded to Asphalt
34/2017SEBL
Civils and Plant
Kwany-uswa Bridge
R2 386 344,44 n/a n/a 15% of KwaNy-
uswa Bridge
construct-ed
17% of KwaNy-
uswa Bridge
Construct-ed
Ntungani Construc-
tion
Mgangeni Causeway
Bridge
R3 521 709,00 n/a n/a Construct and Com-
plete 1 Mgangeni Causeway
Bridge
1 Mgange-ni Cause-
way Bridge construct-
ed and completed
39/2017Eyethu
Projects and Plant
Hire
Rehabilita-tion of 5th
street
R547 882,01 n/a n/a Reha-bilitate
0,15Km of 5th Street
0,015 Km of 5th Street re-habilitated
41/2017 Uhleleko JV Igorha
Rehabil-itation of Salmon Drive
R 3 689 354,32 n/a n/a Rehabil-itate 0,4 Km of
Salmon Drive
0,4 Km of Salmon
Drive Re-habilitated
43/2017 Jamjo Civils
Rehabil-itation of Prospect
Drive
R 4 932 059,12 n/a n/a Rehabil-itate 0,4 Km of
Prospect Drive
0,4 Km of Prospect Drive Re-habilitated
Minathi Consult-
ing
Scottburgh CBD Re-
habilitation Project
Phase 2
R15 820 752,42
n/a n/a Upgrade Scottburgh
CBD
Upgraded Scottburgh
CBD
236
Bid Num-ber
Name of external Service Provider
Service provided in terms
of the SLA
Value of project
Comparison with previous year (2016/2017)
Current Financial Year
(2017/2018)
Assessment of Service Providers Performance
Measures taken to improve perfor-mance
Target Actual Target Actual G S P
Ntungani Construc-
tion
Macebo Road
R1 698 745,39 Upgrade 1,2 Km of Macebo
Rd
0,9 Km of Macebo Rd up-graded
Upgrade 0,15 Km
of Macebo Road
0,15 Km of Macebo
Rd Up-graded
10/2015 Fattys Construc-
tion & building
Construc-tion
Additions and reno-vations to umzinto
sportsfield
R1 900 626,39 Complete Addi-
tions and Alterations to Umzinto Sportfield
0 Upgrade Umzinto
Sportfield
0
Section 32JMC0
14/04/13Mills
FitchetValuation
Roll R3 980 000
Implemen-tation and delivery of the
valuation roll from 11 July 2016 to 30 June
2012
Implemen-tation and delivery of the valua-
tion roll
Implemen-tation and delivery of the
valuation roll from 11 July 2016 to 30 June
2012
Implemen-tation and delivery of the valua-
tion roll
Bid Number
237/2017
Geo Debt Solutions
Credit Control & Debt
Collection System
R615 707 (36 month project)
Credit control and debt collection system (they were service provid-ers via a previous tender)
Supply, install and maintain credit control and debt collection system
Credit control and debt collection system
Supply, install and maintain credit control and debt collection system
T H E J E W E L O F T H E S O U T H C O A S T237
A P P E N D I X J :
DISCLOSURES OF FINANCIAL INTERESTS COUNCILLORS : DECLARATION OF INTEREST : 2017/18 FINANCIAL YEAR
1 JULY 2017 TO 30 JUNE 2018
IN TERMS OF SECTION 7 OF SCHEDULE 1 TO THE LOCAL GOVERNMENT : MUNICIPAL SYSTEMS ACT, 2000 (ACT NO 32 OF 2000)
COUNCILLOR I.D. NUMBER FINANCIAL INTEREST/MEMBERSHIP OF CLOSE CORPORATION/NAME OF
INSTITUTION/SHARES / % INTEREST
EMPLOYMENT & PENSION FUND DETAILS
& MONTHLY REMUNERATION
1 Ally Mohamed
5206015111089 Shares & Securities:Inclusive Invest. Pty – 17 Shares – 17 % interest.Membership of Close Corporation:-Irwing 941 CC – 11% interest & 11% shares.
Pension Fund:Sanlam (R/A) – R4 570,00Sassa Grant – R1 650,00
2 Armugam Kisten Kenny
4510145113084 Nil indicated. Employer: Umdoni Municipality – Remuneration : R22 001,67Pension Fund:M.C.P.F : R5 692,98
3 Baptie Edwin Victor
5701155045089 Membership of Close Corporation:Total Pool Care CC : 100% Interest
Name of Employer:Umdoni MunicipalityFull Time CouncillorMonthly Remuneration – R47 375,00 pmPension:MCPF
4 Bhoola RoyithBaloo
6403255228082 Nil indicated. Name of Employer:Umdoni MunicipalityMonthly Remuneration – R18 969,38 pm
5 Brijraj Reshma
6508090184082 Nil indicated. Name of Employer:KZN Dept of Education Monthly Remuneration – R38 000 pmPension Fund:GEPF Housing Subsidy from Dept of EducationR1 200
238
COUNCILLOR I.D. NUMBER FINANCIAL INTEREST/MEMBERSHIP OF CLOSE CORPORATION/NAME OF
INSTITUTION/SHARES / % INTEREST
EMPLOYMENT & PENSION FUND DETAILS
& MONTHLY REMUNERATION
6 Cele Siboniso Henry
8912115942086 Nil indicated. Name of Employer:Umdoni Municipality
7 Dlamini Lungisa Reg-gie
6912265589085 Nil indicated. Monthly Remuneration:R19 801,67 from Umdoni Municipalit
8 Dube Witness Thabani
6705065697086 Membership of Close Corporation:Kusabelele Investments : 100% InterestOther Financial Interests in any other Business Undertaking:Taxi’s : 100% Interest
Nil indicated.
9 East John James
4811075021085 Shares & Securities:Bidvest Group Ltd – 15263 SharesBid Corporation Ltd – 15263 SharesOld Mutual – 787 SharesEmployer:Umdoni & Ugu MunicipalitiesProperties Owned:40 Cowry Drive, Elysium45 Silvertree Lane – Jeffreys Bay
Pension Details:Alex Forbes Inv. Solutions – Living Annuity+-R15 900,00Monthly Remuneration:-R24 500,00
10 GambusheDuduzile Pru-dence
8207290445082 Nil indicated. Employer:Umdoni MunicipalityMonthly Remuneration:R19 801,67
11 Gwala Jabula Nkos-inathi Emmanuel
7609025361081 Nil indicated. Nil indicated.
12 HlengwaDelo Maria Margaret
5306170704080 Nil indicated. Employer:Umdoni MunicipalityMonthly Pension:R9 337,00
13 HlongwaD.N.
DECLARATION FORM NOT RECEIVED AS AT 30 JUNE 2018
14 Hlongwa Zakhele Trevor
8406066467086 Interests In Any TrustDumisa Trust (Treasurer)Other Financial interests in any busi-ness undertaking:-Taxi Owner – 100% shares & interest
Nil indicated.
T H E J E W E L O F T H E S O U T H C O A S T239
COUNCILLOR I.D. NUMBER FINANCIAL INTEREST/MEMBERSHIP OF CLOSE CORPORATION/NAME OF
INSTITUTION/SHARES / % INTEREST
EMPLOYMENT & PENSION FUND DETAILS
& MONTHLY REMUNERATION
15 KhabelaNokuthula Yvonne
7807270318083 Nil indicated. Nil indicated.
16 Khan Muhammad Asghar
9207055008082 Directorships:Qaasimul ILM Foundation: 33,3% Inter-estAl Baraka Retirement AnnuityR1 000,00
Employer: Councillor at Umdoni Munici-pality
17 Khati Sibongile Tryphina
8312281267089 Nil indicated. Employer:Umdoni MunicipalityMonthly Remuneration:R35 761,83
18 Khwela Siyabonga Steven Israel
7212295442085 Membership of Close Corporation:Nondabula Aspirations Trading CC – 50% Interest (No. 1)Ndondis Contracting & Trading Enterprise CC – 50% Interest (No. 2)Interest in any TrustKwacele Business Trust (NO. 3)Nondabula Aspirations Family Business Trust – 100% Interest (No. 4)Directorships:Renishaw Property Developments (No. 5)Mpambinyoni Construction Supplies (No. 6)Mpambinyoni Sands (Pty) Ltd – 20% Shares (No. 7)Kwacele Dev. Company (Pty) Ltd (No. 8)Trufold Holdings (Pty) Ltd (No. 9)TolGroup of Companies – 100% Shares (No. 10)
Not indicated.
19 Luthuli Dolly Sheilla
Deceased.
240
COUNCILLOR I.D. NUMBER FINANCIAL INTEREST/MEMBERSHIP OF CLOSE CORPORATION/NAME OF
INSTITUTION/SHARES / % INTEREST
EMPLOYMENT & PENSION FUND DETAILS
& MONTHLY REMUNERATION
20 Maharaj Ravind Samlall
7108095254086 Name of EmployerKZNPA – Department of Health – R20 097,00 pmAllowancesHome Owners’ Allowance - R1 200,00Dept of Health – GEMS - R3 53,00Dept of Health – GEPF – R2 612,00
Pension FundStill a contributing member.
21 Mbele Balindile Olga
7409240357083 Nil indicated. Nil indicated.
22 Mngadi Bonginkosi Cyprian
7412255606089 Membership of Close Corporation:Ntusi Trading CC : 100% interest & SharesDirectorships:Ntusi Trading CC : 100% interest & SharesOther Financial Interests in any Business Undertaking:Owns taxis : 100% interest & shares
Nil indicated.
23 Mpanza Mombuso Patricia
8709270959081 Nil Nil
24 Mtambo Hillarius Dingi-eceboThemba
DECLARATION NOT RECEIVED AS AT 30 JUNE 2018.
25 Mdluli Sbusiso David
7804055513087 Not indicated. Employer:Umdoni Municipality Monthly Remuneration:R14 355,79Pension Fund:Councillors’ Pension FundMonthly Pension:R2 541,85
26 MzelemuSayinile
8005260620084 Nil indicated. Nil indicated.
27 Ndlela Johanne
6102085746087 Nil indicated. Employer:Umdoni Municipality R21 000,00 pmPension Fund:M.C.l Pension FundR5 600,00 pm
T H E J E W E L O F T H E S O U T H C O A S T241
COUNCILLOR I.D. NUMBER FINANCIAL INTEREST/MEMBERSHIP OF CLOSE CORPORATION/NAME OF
INSTITUTION/SHARES / % INTEREST
EMPLOYMENT & PENSION FUND DETAILS
& MONTHLY REMUNERATION
28 Ngcobo MandlakayiseChristopher
670422535289088 Mahlafuna Contractors CC – 100% Employer:Umdoni Municipality R16 000,00 pmPension Fund:M.C.P.F. Pension FundR6 000,00 pm
29 Ngwane FrancisMthokozisi
8509285672087 DECLARATION FORM NOT RECEIVED AS AT 30 JUNE 2018.
30 Myende Lizzy Nokulunga
6005080559084 Nil indicated. Employer:Umdoni Municipality Monthly Remuneration:R19 801,67Pension Fund:Municipal Pension FundMonthly Pension:R5 692,98
31 Nombika PrincessNonhlanhla
6406300505081 Nil indicated. Monthly Remuneration:R14 000,00
32 Shange SbahleCharity
7101080399081 Nil indicated. Not indicated.
33 Singh Shara 6406270123089 Shares & Securities:Promo Bag Manufacturers – 100 Shares & 100% InterestMembership of Close Corporation:Carmichael Promotions CC – 100% InterestInterests in any Trust:Parmarsar Singh Family TrustDirectorships:Promo Bag Manufacturers
Employer:Carmichael Promotions CC
34 Sokhulu Thobeka
8707071184081 Nil indicated. Nil indicated.
35 Sookhraj Shamila
6604280133086 Nil indicated. Employer:Umdoni MunicipalityMunicipal Pension Fund:MCPF
242
COUNCILLOR I.D. NUMBER FINANCIAL INTEREST/MEMBERSHIP OF CLOSE CORPORATION/NAME OF
INSTITUTION/SHARES / % INTEREST
EMPLOYMENT & PENSION FUND DETAILS
& MONTHLY REMUNERATION
36 Sosibo Bhekisisa Braveman
7406015736087 Nil indicated. Employer:Umdoni Municipality Monthly Remuneration:R16 000,00 ?orR11 000,00?
37 Thabethe Phila Elvis
8207095330083 Nil indicated. Employer:Umdoni Municipality
FINANCIAL DISCLOSURE: (SECTION 57 OFFICIALS) : 2017/2018 FINANCIAL YEAR
NAME DESIGNATION FINANCIAL DISCLOSURE
FORMRECEIVEDYES / NO
ANYTHING DECLARED
BY MEM-BER
OF STAFF
MATTER DISCLOSED
DATE ONWHICH FORM
WAS RECEIVED
Mr B Xulu Municipal Manager No - - -Mrs Vezi C General Manager
Planning & Devel-opment
Yes No NIL. 12/9/2017
Mr Mngadi SV General ManagerTechnical Services
Yes No NIL. 31/10/2017
Ms Mhlongo ST General ManagerFinancial Services
Yes No NIL 22/01/2018
Mrs L Shange General ManagerCommunityServices
Yes No NIL 25/10/2017
Mrs N Ncame General ManagerCorporate Services
Yes Yes Close Family Mem-bership / Director-ship:Gaba Holdings (Pty) Ltd (Spouse).No work will be ten-dered for with Um-doni Municipality or any other organ of state.
05/09/2017
T H E J E W E L O F T H E S O U T H C O A S T243
A P P E N D I X K :
REVENUE COLLECTION PERFORMANCE BY VOTE AND BY SOURCE
Revenue Collection
Consolidated Category Net Raising Net Paid % Completion Net Raising Net Paid % Completion
Rates 47 776 266 43 811 100 92% 88660158,00 70745430,00 80%Refuse 6 215 868 5 704 424 92% 8618814,00 7647993,00 89%Sundry 8 961 737 8 367 467 93% 7479363,00 6395937,00 86%Payments in Advance 16 160 098 18 311 148 113% 5313183,00
Total 79 113 969 76 194 139 96% 104758335,00 90102543,00 86%
244
A P P E N D I X L :
APPENDIX L: CONDITIONAL GRANTS RECEIVED: EXCLUDING MIG
UMDONI MUNICIPALITY2017/2018 FINANCIAL YEAR
SUMMARY OF UNSPENT GRANTS
DETAILS OPENING BALANCE
GRANT INCOME FUNDS
GRANT REALISED BALANCE AT
01 JULY 2017 RECEIPTED RECALLED 01/07/2017 - 30/06/2018 JUNE 2018
GRANT-SCOTTBURGH CBD REHAB 16 561 404 - 16 556 133,98 5 270 MIG 3 962 556 31 161 000 33 831 757,51 1 291 798 EPWP 1 000 000 1 000 000,00 - LIBRARIES GRANT 6 141 000 5 270 913,32 870 087 FMG 4 245 000 4 245 000,00 - DEMARCATION AND TRANSITION 8 280 000 8 280 000,00 0ELECTRIFICATION 8 000 000 8 000 000,00 - SHAYAMOYA SPL FLD MANAGEMENT 76 435 76 435,00 - EMERGENCY RELIEF-ZWELITSHA ROAD 133 741 133 741,00 - DISASTER RECOVERY 475 430 475 430 0,00 - TOTAL UNSPENT GRANTS 21 209 566 58 827 000 475 430 77 393 980,81 2 167 155
SUMMARY OF UNSPENT SUBSIDIES
DETAILS OPENING BALANCE
GRANT INCOME FUNDS
GRANT REALISED BALANCE AT
01 JULY 2017 RECEIPTED RECALLED 1 JUL 2017TO 31 JUNE 2018 JUNE 2018
- - TOTAL UNSPENT GRANTS & SUBSIDIES 21 209 566 58 827 000 475 430 77 393 980,81 2 167 155
T H E J E W E L O F T H E S O U T H C O A S T245
A P P E N D I X M :
CAPITAL EXPENDITURE – NEW & UPGRADE/RENEWAL PROGRAMMES
UKEY V202_OWNDE V202_PROJDENew/Up-grade/
Renewal
New/Up-grade/Re-
newalActuals
Total
20170712101811GENERAL ADMINISTRATION Finance Vehicle New 534 855 534 854
Total: Financial Services 534 855 534 854
20170712101976General Management Informal Trader Stalls: Umzinto New 2 000 000 0
20170712101901 Planning Computer Equipment New 20 000 19 980 Total: Strategic Planning 2 020 000 19 980
20170712101829 Beaches Hand Held 2 ways radios x 6 New 30 000 0 20170712101841 Beaches Office chairs x 2 New 4 000 3 000 20170712101844 Beaches Office desk with 3 drawers New 8 000 3 300 20170712101988 Beaches Mtwalume Car Park Paving New 615 670 608 950
20170712102018 BeachesShelter for lifeguards at Swimming pool 3mx3m - Sc New 35 000 19 881
20170712102021 BeachesConcrete tables, braai stands and seating x 10 New 65 000 57 180
20170712102024 BeachesElectricity connection to cashiers Office x 3 New 90 000 0
20170712102027 Beaches Concrete fencing - (Rocky Bay) New 75 000 0 20180306013630 Beaches Vehicle: Beaches New 360 000 1 194 173
20170623000499 BeachesPalisade fencing 30m - Scottburgh New 58 000 0
1 340 670 1 886 484
20170712101817 Community Facilities Machinery and Equipment New 44 000 24 000
20171110012909PARKS AND GARDENS Industrial Blowers x 2 New 20 000 15 000
20170712101862 Community Facilities Office equipment New 45 000 8 970 20170712101868 Community Facilities Office equipment New 25 000 0 20170712101871 Community Facilities Office equipment New 15 000 0 20170712101874 Community Facilities Office equipment New 25 000 0 20170712101883 Community Facilities Office equipment New 22 000 0 20170712101886 Community Facilities Office equipment New 125 000 105 595 20170712101889 Community Facilities Office equipment New 85 000 49 455 406 000 203 020
20170712101820FIRE & DISASTER MANAGEMENT Machinery and Equipment New 520 000 0
20170712101856FIRE & DISASTER MANAGEMENT Office equipment New 92 000 68 400
20170712101904FIRE & DISASTER MANAGEMENT Computer Equipment New 30 000 29 000
20180306013654FIRE & DISASTER MANAGEMENT Laptop New 15 000 0
657 000 97 400
20170712101832GENERAL MAINTENANCE Aluminium 6 Step Ladders x 2 New 5 000 1 900
246
UKEY V202_OWNDE V202_PROJDENew/Up-grade/
Renewal
New/Up-grade/Re-
newalActuals
Total
20170712101835GENERAL MAINTENANCE Loose Tools New 15 000 12 774
20170712101838GENERAL MAINTENANCE Printer New 4 500 0
20170712101865GENERAL MAINTENANCE Blinds - Boardroom New 7 000 6 920
20170623000526GENERAL MAINTENANCE Aluminium 8 Step Ladders x 2 New 10 000 4 500
20170623000532GENERAL MAINTENANCE Sewer Rods x 2 New 20 000 11 404
20170623000535GENERAL MAINTENANCE Heavy Duty Drills x 3 New 7 500 6 220
20170623000541GENERAL MAINTENANCE Camera New 5 000 0
20170623000553GENERAL MAINTENANCE Filing Cabinets (P.A. Office) New 31 000 28 500
20170623000556GENERAL MAINTENANCE Filing cabinets - (back office) New 7 330 0
20170623000562GENERAL MAINTENANCE Blinds - back office New 5 000 4 940
20170623000574GENERAL MAINTENANCE Boardroom Chairs New 30 000 29 970
20170623000580GENERAL MAINTENANCE Boardroom Table New 29 000 28 000
176 330 135 128
20170712101859 Libraries Office equipment New 27 500 21 940 20170712101877 Libraries Office equipment New 135 500 91 760 20170712101880 Libraries Office equipment New 55 500 39 450 20170712101892 Libraries Office equipment New 49 000 16 555 20170712101895 Libraries Office equipment New 55 500 4 930 20170712101898 Libraries Office equipment New 40 000 33 107 363 000 207 743
20170712101826Traffic Control and Testing Machinery and Equipment New 60 000 38 494
20170712101847Traffic Control and Testing Switchboard New 120 000 0
20170712101853Traffic Control and Testing Office equipment New 139 000 94 368
20170712102000Traffic Control and Testing Fencing New 215 145 178 000
20180306013633Traffic Control and Testing Vehicle: Traffic Department New 50 000 0
20180306013681Traffic Control and Testing Tarring: Umzinto Office New 150 000 145 000
734 145 455 862
20170712101850Motor Vehicle Licencing Office equipment New 53 000 23 371
53 000 23 371
Total: Community Services 3 730 145 3 009 006
T H E J E W E L O F T H E S O U T H C O A S T247
UKEY V202_OWNDE V202_PROJDENew/Up-grade/
Renewal
New/Up-grade/Re-
newalActuals
Total
20180306013612General Management IT Solution for clients backup New 200 000 385 000
20180306013615General Management Server - Park Rynie offices New 150 000 149 200
20180306013624General Management Website Recording New 120 000 119 999
20180306013627General Management Computer Licensing New 160 000 189 188
20180306013636General Management UPS for IT New 180 000 156 390
20180306013651General Management
Vaccum Cleaner & Floor Polisher New 20 000 0
20180306013660General Management
Laptops, Computers and Printers New 652 500 270 691
20180306013672General Management Digital Camera & Dictaphone New 5 000 1 660
1 487 500 1 272 128
20180306013648 Human Resources Noise Ventilater and Lux Meter New 5 000 9 250 5 000 9 250
20180306013663 Legal And Estates Furniture and Office Equipment New 1 500 850 1 500 850
Total: Corporate Services 1 494 000 1 282 228
20180306013639Roads And Stormwater GPS New 4 000 3 305
20180306013645Roads And Stormwater Measuring Wheel New 1 500 560
20180306013657Roads And Stormwater
Filing Cabinet for Technical Services New 12 699 12 500
20180306013666Roads And Stormwater 4 x 4’4 Printer (x2) New 10 000 4 811
20180306013669Roads And Stormwater Laptops (x5) & Desktop (x2) New 152 848 140 050
181 047 161 226
Total: Technical Services 181 047 161 226
7 960 047 5 007 294
248
A P P E N D I X M : ( i )
CAPITAL EXPENDITURE - NEW ASSETS PROGRAMME
UKEY V202_OWNDE V202_PROJDENew/
Upgrade/Renewal
Amended Budget
Actuals Total
20170712101811GENERAL ADMIN-ISTRATION Finance Vehicle New 534 855 534 854
Total: Financial Services 534 855 534 854
20170712101976General Manage-ment Informal Trader Stalls: Umzinto New 2 000 000 0
20170712101901 Planning Computer Equipment New 20 000 19 980 Total: Strategic Planning 2 020 000 19 980
20170712101829 Beaches Hand Held 2 ways radios x 6 New 30 000 0 20170712101841 Beaches Office chairs x 2 New 4 000 3 000 20170712101844 Beaches Office desk with 3 drawers New 8 000 3 300 20170712101988 Beaches Mtwalume Car Park Paving New 615 670 608 950
20170712102018 BeachesShelter for lifeguards at Swim-ming pool 3mx3m - Sc New 35 000 19 881
20170712102021 BeachesConcrete tables, braai stands and seating x 10 New 65 000 57 180
20170712102024 BeachesElectricity connection to ca-shiers Office x 3 New 90 000 0
20170712102027 Beaches Concrete fencing - (Rocky Bay) New 75 000 0 20180306013630 Beaches Vehicle: Beaches New 360 000 1 194 173
20170623000499 BeachesPalisade fencing 30m - Scott-burgh New 58 000 0
20170623000520 BeachesRenovations to Ablutions - park rynie Upgrading 142 000 129 962
1 482 670 2 016 446
20170712101817Community Facil-ities Machinery and Equipment New 44 000 24 000
20171110012909PARKS AND GAR-DENS Industrial Blowers x 2 New 20 000 15 000
20170712101862Community Facil-ities Office equipment New 45 000 8 970
20170712101868Community Facil-ities Office equipment New 25 000 0
20170712101871Community Facil-ities Office equipment New 15 000 0
20170712101874Community Facil-ities Office equipment New 25 000 0
20170712101883Community Facil-ities Office equipment New 22 000 0
20170712101886Community Facil-ities Office equipment New 125 000 105 595
20170712101889Community Facil-ities Office equipment New 85 000 49 455
T H E J E W E L O F T H E S O U T H C O A S T249
UKEY V202_OWNDE V202_PROJDENew/
Upgrade/Renewal
Amended Budget
Actuals Total
20170712101979Community Facil-ities Electricity Connections: Halls Existing 25 000 0
20170712101982Community Facil-ities Electricity Connections: Halls Existing 25 000 0
20170712101985Community Facil-ities Scottburgh Cemetery Existing 70 000 10 250
20170712101991Community Facil-ities
Fencing for Memorial Stone - Umzinto Existing 20 000 18 277
20170712102003Community Facil-ities Upgrade Upgrade 200 000 189 638
746 000 421 185
20170712101820FIRE & DISASTER MANAGEMENT Machinery and Equipment New 520 000 0
20170712101856FIRE & DISASTER MANAGEMENT Office equipment New 92 000 68 400
20170712101904FIRE & DISASTER MANAGEMENT Computer Equipment New 30 000 29 000
20180306013654FIRE & DISASTER MANAGEMENT Laptop New 15 000 0
657 000 97 400
20170712102033General Adminis-tration Renovations to building Upgrading 150 000 109 890
20170712101832GENERAL MAIN-TENANCE Aluminium 6 Step Ladders x 2 New 5 000 1 900
20170712101835GENERAL MAIN-TENANCE Loose Tools New 15 000 12 774
20170712101838GENERAL MAIN-TENANCE Printer New 4 500 0
20170712101865GENERAL MAIN-TENANCE Blinds - Boardroom New 7 000 6 920
20170623000526GENERAL MAIN-TENANCE Aluminium 8 Step Ladders x 2 New 10 000 4 500
20170623000532GENERAL MAIN-TENANCE Sewer Rods x 2 New 20 000 11 404
20170623000535GENERAL MAIN-TENANCE Heavy Duty Drills x 3 New 7 500 6 220
20170623000541GENERAL MAIN-TENANCE Camera New 5 000 0
20170623000553GENERAL MAIN-TENANCE Filing Cabinets (P.A. Office) New 31 000 28 500
20170623000556GENERAL MAIN-TENANCE Filing cabinets - (back office) New 7 330 0
20170623000562GENERAL MAIN-TENANCE Blinds - back office New 5 000 4 940
20170623000574GENERAL MAIN-TENANCE Boardroom Chairs New 30 000 29 970
250
UKEY V202_OWNDE V202_PROJDENew/
Upgrade/Renewal
Amended Budget
Actuals Total
20170623000580GENERAL MAIN-TENANCE Boardroom Table New 29 000 28 000
326 330 245 018
20170712101859 Libraries Office equipment New 27 500 21 940 20170712101877 Libraries Office equipment New 135 500 91 760 20170712101880 Libraries Office equipment New 55 500 39 450 20170712101892 Libraries Office equipment New 49 000 16 555 20170712101895 Libraries Office equipment New 55 500 4 930 20170712101898 Libraries Office equipment New 40 000 33 107 20170712101907 Libraries Aluminium Doors: Libraries Existing 20 000 0 383 000 207 743
20170712101826Traffic Control and Testing Machinery and Equipment New 60 000 38 494
20170712101847Traffic Control and Testing Switchboard New 120 000 0
20170712101853Traffic Control and Testing Office equipment New 139 000 94 368
20170712102000Traffic Control and Testing Fencing New 215 145 178 000
20180306013633Traffic Control and Testing Vehicle: Traffic Department New 50 000 0
20180306013681Traffic Control and Testing Tarring: Umzinto Office New 150 000 145 000
734 145 455 862
20170712101850Motor Vehicle Licencing Office equipment New 53 000 23 371
20170712101997Motor Vehicle Licencing renovations Upgrading 30 000 0
83 000 23 371
Total: Community Services 4 412 145 3 467 024
20180306013612General Manage-ment IT Solution for clients backup New 200 000 385 000
20180306013615General Manage-ment Server - Park Rynie offices New 150 000 149 200
20180306013618General Manage-ment Infrastructure Upgrade Upgrade 5 500 000 2 070 201
20180306013624General Manage-ment Website Recording New 120 000 119 999
20180306013627General Manage-ment Computer Licensing New 160 000 189 188
T H E J E W E L O F T H E S O U T H C O A S T251
UKEY V202_OWNDE V202_PROJDENew/
Upgrade/Renewal
Amended Budget
Actuals Total
20180306013636General Manage-ment UPS for IT New 180 000 156 390
20180306013651General Manage-ment
Vaccum Cleaner & Floor Polisher New 20 000 0
20180306013660General Manage-ment
Laptops, Computers and Printers New 652 500 270 691
20180306013672General Manage-ment Digital Camera & Dictaphone New 5 000 1 660
6 987 500 3 342 329
20180306013648 Human Resources Noise Ventilater and Lux Meter New 5 000 9 250 5 000 9 250
20180306013663 Legal And Estates Furniture and Office Equipment New 1 500 850 1 500 850
Total: Corporate Services 6 994 000 3 352 429
20170712101814Roads And Storm-water Porpoise Street Renewal 900 000 132 158
20170712101928Roads And Storm-water 5th Street Renewal 900 000 116 772
20170712101931Roads And Storm-water Shayamoya Road Renewal 1 462 000 204 804
20170712101934Roads And Storm-water Salmon Drive Renewal 1 750 000 998 019
20170712101937Roads And Storm-water Street Names Renewal 500 000 490 241
20170712101940Roads And Storm-water Speed Humps Renewal 600 000 583 242
20170712101970Roads And Storm-water
Umzinto Stormwater upgrade (Sims) Renewal 500 000 430 266
20170712101973Roads And Storm-water Stormwater Cleaning Renewal 800 000 633 252
20170712101994Roads And Storm-water Umzinto Sportsfield Renewal 1 200 000 693 900
20170623000649Roads And Storm-water Prospect Drive Renewal 1 500 000 1 328 720
20170623000661Roads And Storm-water Whale Road Renewal 1 000 000 442 753
11 112 000 6 054 127
20170712101946Roads And Storm-water
Mgangeni Causeway Bridge - Ward 4 Renewal 4 124 882 1 885 781
20170712101949Roads And Storm-water Ifafa Road - Ward 6 Renewal 1 667 356 1 233 281
252
UKEY V202_OWNDE V202_PROJDENew/
Upgrade/Renewal
Amended Budget
Actuals Total
20170712101952Roads And Storm-water Shinga Road - Ward 19 Renewal 2 221 889 818 506
20170712101955Roads And Storm-water Mahlafuna Hall - Ward 5 Renewal 2 400 178 548 665
20170712101958Roads And Storm-water Inkosi Qiko Hall - Ward 3 Renewal 2 855 961 2 257 892
20170712101964Roads And Storm-water Gqolweni Road - Ward 14 Renewal 7 494 524 2 495 457
20170712101967Roads And Storm-water Nkombe Road - Ward 8 Renewal 9 463 593 5 464 508
20170712101910Roads And Storm-water Nyuswa Bridge - Ward 7 Renewal 555 550 1 558 196
20170712101913Roads And Storm-water Mashanela Hall - Ward 3 Renewal 353 173 1 302 721
20170712101916Roads And Storm-water Mafithini Hall - Ward 9 Renewal 514 068 2 217 893
20170712101919Roads And Storm-water Bhakajane - Ward 14 Renewal 378 130 2 506 132
20170712101922Roads And Storm-water Olwasini Road - Ward 18 Renewal 415 720 6 851 433
20170712101925Roads And Storm-water Sizophumelela Road - Ward 5 Renewal 459 017 9 349 577
20180306013621Roads And Storm-water Software Renewal 117 300 117 000
20180306013639Roads And Storm-water GPS New 4 000 3 305
20180306013642Roads And Storm-water Camera: Technical Services Renewal 10 000 9 860
20180306013645Roads And Storm-water Measuring Wheel New 1 500 560
20180306013657Roads And Storm-water
Filing Cabinet for Technical Services New 12 699 12 500
20180306013666Roads And Storm-water 4 x 4’4 Printer (x2) New 10 000 4 811
20180306013669Roads And Storm-water Laptops (x5) & Desktop (x2) New 152 848 140 050
20180306013675Roads And Storm-water Fulfathi, Percy and Ndosi Road Renewal 169 357 0
20180306013678Roads And Storm-water Macebo Road Renewal 484 966 281 921
33 866 711 39 060 051
20170712101943Roads And Storm-water
Scottburgh CBD Upgrade (Roads) Upgrade 16 561 404 16 556 134
16 561 404 16 556 134
Total: Technical Services 61 540 115 61 670 312
T H E J E W E L O F T H E S O U T H C O A S T253
A P P E N D I X N :
CAPITAL PROGRAMME BY PROJECT YEAR 2017-2018
UKEY V202_PROJDE Amended Budget Actuals Total
20170712101811 Finance Vehicle 534855 534854,37 Total: Financial Services 534855 534854
20170712101976 Informal Trader Stalls: Umzinto 2000000 020170712101901 Computer Equipment 20000 19980 Total: Strategic Planning 2020000 19980
20170712101829 Hand Held 2 ways radios x 6 30000 020170712101841 Office chairs x 2 4000 300020170712101844 Office desk with 3 drawers 8000 330020170712101988 Mtwalume Car Park Paving 615670 60895020170712102018 Shelter for lifeguards at Swimming pool 3mx3m - Sc 35000 19880,9720170712102021 Concrete tables, braai stands and seating x 10 65000 5718020170712102024 Electricity connection to cashiers Office x 3 90000 020170712102027 Concrete fencing - (Rocky Bay) 75000 020180306013630 Vehicle: Beaches 360000 1194172,7420170623000499 Palisade fencing 30m - Scottburgh 58000 020170623000520 Renovations to Ablutions - park rynie 142000 129962 1482670 2016446
20170712101817 Machinery and Equipment 44000 2400020171110012909 Industrial Blowers x 2 20000 1500020170712101862 Office equipment 45000 897020170712101868 Office equipment 25000 020170712101871 Office equipment 15000 020170712101874 Office equipment 25000 020170712101883 Office equipment 22000 020170712101886 Office equipment 125000 10559520170712101889 Office equipment 85000 49454,9420170712101979 Electricity Connections: Halls 25000 020170712101982 Electricity Connections: Halls 25000 020170712101985 Scottburgh Cemetery 70000 1025020170712101991 Fencing for Memorial Stone - Umzinto 20000 18276,9220170712102003 Upgrade 200000 189638,25 746000 421185
20170712101820 Machinery and Equipment 520000 020170712101856 Office equipment 92000 6840020170712101904 Computer Equipment 30000 2900020180306013654 Laptop 15000 0
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UKEY V202_PROJDE Amended Budget Actuals Total
657000 97400
20170712102033 Renovations to building 150000 10989020170712101832 Aluminium 6 Step Ladders x 2 5000 190020170712101835 Loose Tools 15000 1277420170712101838 Printer 4500 020170712101865 Blinds - Boardroom 7000 692020170623000526 Aluminium 8 Step Ladders x 2 10000 450020170623000532 Sewer Rods x 2 20000 11403,520170623000535 Heavy Duty Drills x 3 7500 622020170623000541 Camera 5000 020170623000553 Filing Cabinets (P.A. Office) 31000 2850020170623000556 Filing cabinets - (back office) 7330 020170623000562 Blinds - back office 5000 494020170623000574 Boardroom Chairs 30000 2997020170623000580 Boardroom Table 29000 28000 326330 245018
20170712101859 Office equipment 27500 21940,3520170712101877 Office equipment 135500 9176020170712101880 Office equipment 55500 3945020170712101892 Office equipment 49000 1655520170712101895 Office equipment 55500 493020170712101898 Office equipment 40000 33107,320170712101907 Aluminium Doors: Libraries 20000 0 383000 207743
20170712101826 Machinery and Equipment 60000 3849420170712101847 Switchboard 120000 020170712101853 Office equipment 139000 94367,620170712102000 Fencing 215145 17800020180306013633 Vehicle: Traffic Department 50000 020180306013681 Tarring: Umzinto Office 150000 145000 734145 455862
20170712101850 Office equipment 53000 23371,0420170712101997 renovations 30000 0 83000 23371
Total: Community Services 4412145 3467024
20180306013612 IT Solution for clients backup 200000 385000
T H E J E W E L O F T H E S O U T H C O A S T255
UKEY V202_PROJDE Amended Budget Actuals Total
20180306013615 Server - Park Rynie offices 150000 14920020180306013618 Infrastructure Upgrade 5500000 2070200,9920180306013624 Website Recording 120000 11999920180306013627 Computer Licensing 160000 18918820180306013636 UPS for IT 180000 15639020180306013651 Vaccum Cleaner & Floor Polisher 20000 020180306013660 Laptops, Computers and Printers 652500 270691,3220180306013672 Digital Camera & Dictaphone 5000 1659,6 6987500 3342329
20180306013648 Noise Ventilater and Lux Meter 5000 9250 5000 9250
20180306013663 Furniture and Office Equipment 1500 850 1500 850
Total: Corporate Services 6994000 3352429
20170712101814 Porpoise Street 900000 132157,5920170712101928 5th Street 900000 116772,2820170712101931 Shayamoya Road 1462000 204804,3320170712101934 Salmon Drive 1750000 998019,1220170712101937 Street Names 500000 49024120170712101940 Speed Humps 600000 583241,920170712101970 Umzinto Stormwater upgrade (Sims) 500000 430265,5220170712101973 Stormwater Cleaning 800000 63325220170712101994 Umzinto Sportsfield 1200000 69390020170623000649 Prospect Drive 1500000 1328720,2520170623000661 Whale Road 1000000 442752,85 11112000 6054127
20170712101946 Mgangeni Causeway Bridge - Ward 4 4124882 1885780,9920170712101949 Ifafa Road - Ward 6 1667356 123328120170712101952 Shinga Road - Ward 19 2221889 818505,8820170712101955 Mahlafuna Hall - Ward 5 2400178 548665,420170712101958 Inkosi Qiko Hall - Ward 3 2855961 2257892,2220170712101964 Gqolweni Road - Ward 14 7494524 2495457,1820170712101967 Nkombe Road - Ward 8 9463593 5464507,7820170712101910 Nyuswa Bridge - Ward 7 555550 1558196,0820170712101913 Mashanela Hall - Ward 3 353173 1302721,3720170712101916 Mafithini Hall - Ward 9 514068 2217893,3620170712101919 Bhakajane - Ward 14 378130 2506132,1
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UKEY V202_PROJDE Amended Budget Actuals Total
20170712101922 Olwasini Road - Ward 18 415720 6851433,1420170712101925 Sizophumelela Road - Ward 5 459017 9349577,1820180306013621 Software 117300 11700020180306013639 GPS 4000 330520180306013642 Camera: Technical Services 10000 986020180306013645 Measuring Wheel 1500 56020180306013657 Filing Cabinet for Technical Services 12699 1250020180306013666 4 x 4’4 Printer (x2) 10000 4810,6820180306013669 Laptops (x5) & Desktop (x2) 152848 14005020180306013675 Fulfathi, Percy and Ndosi Road 169357 020180306013678 Macebo Road 484966 281921,44 33866711 39060051
20170712101943 Scottburgh CBD Upgrade (Roads) 16561404 16556134 16561404 16556134
Total: Technical Services 61540115 61670312
75501115 69044599
T H E J E W E L O F T H E S O U T H C O A S T257
A P P E N D I X 0 :
CAPITAL PROGRAMME BY PROJECT BY WARD
WARD DESCRIPTION BUDGET STATUS APPENDIX O
REVENUE 10 Porpoise Street 900 000,00 Re-Tender 15 5th Street 900 000,00 Construction11 Shayamoya Road 1 462 000,00 Re-Tender 10 Salmon Drive 1 750 000,00 Construction
All Wards Street Names 500 000,00 Completion All Wards Speed Humps 600 000,00 Completion All Wards Stormwater Cleaning 800 000,00 Completion
13 Umzinto Sportsfield 1 200 000,00 Construction13 Prospect Drive 1 500 000,00 Construction10 Whale Road 1 000 000,00 Re-Tender 10 612 000,00 MIG 7 Nyuswa Bridge - Ward 7 555 550,00 Construction3 Mashanela Hall - Ward 3 353 173,00 Construction9 Mafithini Hall - Ward 9 514 068,00 Construction
14 Bhakajane - Ward 14 378 130,00 Construction18 Olwasini Road - Ward 18 415 720,00 Construction5 Sizophumelela Road - Ward 5 459 017,00 Construction
4Mgangeni Causeway Bridge -
Ward 4 4 124 882,00 Completion 6 Ifafa Road - Ward 6 1 667 356,00 Completion
19 Shinga Road - Ward 19 2 221 889,00 Completion 5 Mahlafuna Hall - Ward 5 2 400 178,00 Completion 4 Inkosi Qiko Hall - Ward 3 2 855 961,00 Practical Completion
14 Gqolweni Road - Ward 14 7 494 524,00 Construction8 Nkombe Road - Ward 8 9 408 178,00 Practical Completion
14 Fulfathi, Percy and Ndosi Road 169 357,00 Completion 19 Macebo Road 484 966,00 Completion 33 502 949,00
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A P P E N D I X P :
APPENDIX P – SERVICE BACKLOGS EXPERIENCED BY THE COMMUNITY WHERE ANOTHER SPHERE OF GOVERNMENT IS RESPONSIBLE FOR SERVICE PROVISION
The current status quo in Service Delivery Backlog for resources or services, where other spheres of government are responsible is as follows:
WATER The Umdoni Municipality is experiencing water shortage and disruption of services on a regular basis. The provision of water is the responsibility of the Ugu District Municipality although the Local Municipality is assisting in gathering of information and the development of a Consolidated Infrastructure Plan to inform the Water Services Development Plan by providing information on backlogs and needs. This will assist the District to strategize the eradication of backlogs.
UGU District Municipality has increased water services delivery to 83% of its households even though 17% of the 83% is below the national minimum standard. The remaining 19% gets water from springs, boreholes and streams (UGU WSDP 2015/2020). Aged water and sanitation infrastructure, lack of capacity of key treatment plants continues to be a challenge and results in many interruptions and service delivery challenges. Key programmes around this still present challenges for the urban coastal strip
Figure: Access to safe drinking water
Sanitation Access to sanitation has been increased to 94% of the households in Ugu district. 35% of the 94% is however, according to STATS SA, below the National standard (VIP). Though an improvement of access to basic services such as Sanitation can be noted from 2011 to 2016 some households still have no access to adequate sanitation that is within the dwelling unit.
Figure: Access to Sanitation
Source: StatsSA 2016 Community Survey
Source: StatsSA 2016 Community Survey
Ugu District Municipality remain committed to basic service provision. The provision of sustainable basic services and the promotion of development are the key focus areas of the district municipality. In context of water services and sanitation UGU District Municipality needs to overcome several challenges relating to capacity, planning and performance monitoring of projects, basic services backlogs, inadequate services leading to sewer blockages amongst others.
Energy The Graph below indicates the access of electricity within Umdoni Municipality and has been extracted from the recently adopted Municipal IDP 2017/2022. A total of 21 529 Households in Umdoni have access to Electricity according to the Stats’sa 2016 Community Survey. However, the survey fails to highlight the number of Informal Settlements within the jurisdiction of Umdoni Municipality that is serviced by illegal connections, not only the Informal Settlements but some rural areas as well.
T H E J E W E L O F T H E S O U T H C O A S T259
Source: StatsSA 2016 Community Survey
Source: StatsSA 2016 Community Survey
Figure: Access to Housing
Figure: Access to Energy
The rural areas of Umdoni suffer challenges such as the power surge. This makes supply of electricity as a source of energy unreliable; the rural communities depend heavily on paraffin and candles as reliable sources of energy.
Housing The figure below indicates the statics of the household with access to housing since 1996 to 2016 .it is evident from the figure below that there is an increase of access to housing from Umdoni Municipality. People living in informal housing have decreased by 1% from 2001. This is not a positive figure. This suggests that the Municipality should fast track the slums clearance programme as well housing delivery as whole.
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A P P E N D I X Q :
APPENDIX Q: DECLARATION OF LOANS AND GRANTS MADE BY THE MUNICIPALITY
Grants and Subsidies Paid - 2017/2018
Details Financial Years
2018
Grants paid to ME’s
Ugu South Coast Development Agency R525 000,00
Ugu South Coast Tourism R116 828,14
R641 828,14
Other Subsidies
Grant in Aid R528 493,00
Alternate Electricity R-
Social Relief R31 324,00
Youth development R1 285 465,00
Business chamber R-
Grants & Donations R1 679 986,00
Skills development and training R1 483 390,00
R5 008 658,00
Total Grants and Subsidies Paid R5 650 486,14
T H E J E W E L O F T H E S O U T H C O A S T261
A P P E N D I X R :
APPENDIX R: NATIONAL AND PROVINCIAL OUTCOMES FOR LOCAL GOVERNMENTThe Sustainable Development Goals 2030 15 years after the enactment of the UN’s Millennium Development Goals (MDGs) have reached their expiration date. Progress has been made across the board, from combatting poverty, to improving education and health, and reducing hunger, but there is a long way to go.
Shockingly, surveys found that in September 2015 only 4% of the UK public had heard of the MDGs. These international agreements have the potential to change the lives of millions of the world’s poorest. At Five Talents, we believe that public understanding of these big-picture development goals is of great importance, because of this we have put together this page on the set of goals the UN will be focusing on for the next 15 years: The Sustainable Development Goals (SDGs).
The National Development PlanThe National Planning Commission was established in 2009 under the leadership of former Minister Trevor Manuel. After extensive research and consultation with a wide range of stakeholders, a National Development Plan (NDP) commonly referred to as Vision 2030 has been drafted. It is quite evident that government places a high priority on the implementation of the plan and it can be expected that the NDP will be the compass by which the national government is going to steer the development path of South Africa into the future. The broad goal of this plan is to reduce unemployment, alleviate poverty and reduce inequality by 2030. The key focus areas of this plan are illustrated in the figure below:
262
Source: National Development Plan - 2030
National OutcomesNational Government has designed 14 Outcomes for Government and all its service delivery functions. The 14 Outcomes are based on a concept of The Outcomes Approach which is essentially a strategic approach which focuses on achieving the expected real improvements in the life of all South Africans.
The outcomes approach broadly defines what is expected to be achieved, how it is to be expected to be achieved and whether the outcomes are being achieved. The overall goal of the 14 outcomes that have been designed is to ensure that government does not just carry out the functions it is supposed to, but to ensure that results from these functions are achieved and show impacts on the lives of South Africans.
The outcomes approach mainly: • Focuses on results • Makes explicit and testable the chain of logic in our
planning, so we can see the assumptions we make about the resources that are needed
• Links activities to outputs and outcomes and to test what works and what doesn’t
• Ensure expectations are as clear and unambiguous as possible
• Provides clear basis for discussion, debate and negotiation about what should be done and how it should be done
• Enables learning and regularly revising and improving policy, strategy and plans through experience
• Makes co-ordination and alignment easier
The 14 Outcomes have been based on the Election Manifesto and the Medium Term Strategic Framework (2014-2019), as well as consultation on ministerial and administrative levels. The outcomes are a representation of the desired development impacts to be achieved by government’s policy priorities.
The 14 Outcomes are listed as: 1. Quality basic education 2. A long and healthy life for all South Africans 3. All people in South Africa are and feel safe 4. Decent employment through inclusive growth 5. A skilled and capable workforce to support an inclusive
growth path 6. An efficient, competitive and responsive economic
infrastructure network 7. Vibrant, equitable and sustainable rural communities
towards food security for all 8. Sustainable human settlements and improved quality of
household life 9. Responsive, accountable, effective and efficient local
government 10. Protect and enhance our environmental assets and
natural resources 11. Create a better South Africa and contribute to a better
Africa and a better World 12. An efficient, effective and development orientated public
service 13. A comprehensive, responsive and sustainable social
protection system 14. A diverse, socially cohesive society with a common
national identity
Provincial Growth & Development Plan The Provincial Growth and Development Strategy (PGDS) is aligned within the current provincial, national as well as global policy frameworks, aimed at bettering the lives of its citizens through sustainable practices. The strategy is aimed at mobilising as well as synchronising strategic plans and investment priorities in all spheres of government, state owned entities, business, higher education institutions, labour, civil society and all other social partners. The purpose of the PGDS is to be the primary growth and development strategy for KwaZulu-Natal to 2030. It sets a long-term (20 years +) vision and sets out the strategic goals and objectives for the Province
T H E J E W E L O F T H E S O U T H C O A S T263
Key implications for the Umdoni Local Municipality The presentation of the PDGS presents Umdoni as an area which is mainly comprised of economic support and social investment areas. The implementation of these objectives and strategic goals should seek to achieve and stimulate economic growth and social development. The strategy should not only aim at increasing skills and education levels, but to also increase productivity, alleviate poverty, stimulate job creation, promote good health and achieve environmental sustainability.
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GENERAL INFORMATION
V O L U M E I I : ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2017
354
INTRODUCTION Section 151(2) of the Constitution of the Republic of South Africa, 1996 as amended, vests both legislative and executive authority of the Municipality on the Council. This means that Council has the responsibility to oversee the work of the Executive and the Administration of the municipality. The oversight responsibility of the Council is meant to ensure that there are checks and balances in the running of the Municipality and the delivery of services to the community. Section 152(a) of the Constitution of the Republic of South Africa, 1996 as amended, states that the object of local government is:
“To provide Democratic and Accountable Local Government for communities”.
In the light of this provision, it becomes the responsibility of all the political and administrative office bearers to promote a culture of accountability within the entire institution and any municipal entity of which the municipality has sole or shared responsibility or ownership and to seek to give effect to the provisions of the Constitution. The submission of the Annual Report and the Annual Financial Statements to the Council is a step towards attainment of fully accountable governance and enables the Council to exercise its leadership role in ensuring an accountable local government. The submission of the Oversight report on the annual financial statements and the annual report is an area in which the Council must play a meaningful role in terms of ensuring:
1. That the Executive and the Administration comply with the requirements of the Municipal Finance Management Act, 2003 and other relevant legislation in terms of reporting.
2. That the annual report reflects that the Municipality has lived up to its goals and strategies in delivering services to the community as set out in its Integrated Development Plan.
3. That the municipality responds to national and provincial government norms in terms of the development objectives set by those spheres of government.
4. That the interests of the community are served to the extent that the municipality has the capacity and the resources to respond to the needs of the community
5. That the municipality gives effect to the Integrated Development Plan as required in terms of section 36 of the Municipal Systems Act (Act 32 of 2000 as amended)
6. That the resources of the Institution are applied in an efficient and economic manner to deliver services to the community.
The Council of Umdoni Municipality in considering mechanisms to perform effective oversight in terms of the Act, resolved to appoint a Municipal Public Accounts Committee as Oversight Committee to exercise the oversight functions of Council on behalf of Council and report progress in terms of section 79 of the Municipal Structures Act (Act 117 of 1998 as amended). The Terms of Reference of the Municipal Public Accounts Committee include the consideration of the Annual Report and preparation and presentation of an oversight report to the Council for adoption.
T H E J E W E L O F T H E S O U T H C O A S T355
SUMMARY OF THE RESOLUTIONS OF THE COUNCIL ON THE ANNUAL REPORT 2017/2018 The Acting General Manager: Corporate Services of the Umdoni Municipality, presented the Draft Annual Report for the Municipality at a Council meeting on the 29th August 2018 in terms of section 127 of the Municipal Finance Management Act (Act 56 of 2003) as item C.11.8/Aug-18 of the Council agenda.
Comments/concerns raised by the Council on the Draft 2017/2018 Annual Report are as follows:· Annual Report is a cut and paste of the 2014/2015 Annual Report · Non reflection of the current Council on the Annual Report · Monthly progress reports on the Annual Report should be submitted to MPAC to monitor the progress on the
preparation of the Annual Report to ensure compliance with timeframes · Update the vision on the Annual Report as reviewed by the Council
UNANIMOUSLY RESOLVEDa) That the Draft Annual Report be noted with reservations b) That Management ensure that the content of the annual report is corrected and that the Chairperson of MPAC is
kept informed so as to ensure compliance with timeframes.
PROCESS FOLLOWED BY THE OVERSIGHT (MPAC) COMMITTEE IN DOING ITS WORK Circular 32 of the Municipal Finance Management Act, 2003 (Act 56 of 2003), the Municipal Public Accounts Committee must plan its work in such a way as to ensure that it is thorough and effective in the performance of its functions. The Committee adopted an Annual Report Checklist that was developed as per the Municipal Finance Management Act Circular No. 63 of 2012. The aim of the circular is to provide guidance to municipalities on the Annual Report format and its content to ensure that the information included on the Annual Report will better inform a standardized framework on how the municipality has performed for the 2017/2018 financial year. The Annual Report Checklist that guided the Oversight Committee in carrying out its work on the Annual Report. is attached herewith as Annexure A of this report entailed the following key component:
1. Publication of the Annual Report in local newspapers to invite comments from community organizations, NGO and professionals on the performance of the Municipality. In the same vein the Annual reports was placed in all the public libraries of the municipality for members of the public to view and provide comments.
The Oversight Committee in its meeting held on the 28th of December 2018 to consider the Draft Annual Report and made preparations for embarking on public participation process to afford communities an opportunity to input and make submissions on the Annual report.
The Oversight Committee took note of the fact that the Annual Report submitted was 90% complete and the inclusion of Appendixes as required by the Municipal Finance Management Act Circular No. 63 of 2012 need to be included on the Annual Report prior to publicizing the report for public inputs and comments. Information to be included on the report as per the Annual Report Checklist was:
· Declarations of Grants received excluding MIG · Declarations of Grants/Loans paid by the Municipality · Recommendations of the Audit Committee – Audit Committee Chairperson’s Report · Final Auditor General Report · Auditor General Action Plan/Plan of Corrective Measures · Long Term Contracts and Public Private Partnerships · Disclosure of Financial Interest
356
PUBLIC PARTICIPATION ON THE ANNUAL REPORT Public hearings on the Annual Report are a unique opportunity for communities to analyse and give comments on how they view the performance of the Municipality. In this regard the Municipality is able to comply with the provisions of section 16(1) (iii) of the Local Government Municipal Systems Act, 2000 as amended.
The Annual Report was advertised in the local newspaper The Rising Sun within 7 Days of noting the Annual Report by Council and placed on the municipal website within 5 days of noting by Council, the Draft Annual Report was also placed in all the public libraries in the Umdoni Municipality area of jurisdiction, with a view to invite communities and community organizations and stakeholders to provide comments on the report. At the time of writing this report, no comments were received from the members of the Public, through this mechanism.
CONCLUSION As Chairperson of the Oversight Committee which played an oversight role to the Annual Report Process for 2017/2018 Financial Year, challenges were experienced with the preparation of the report and comments on the Draft Annual Report were raised at the Council Meeting that was convened on 29 August 2018, however subsequently the oversight committee played an oversight in ensuring that the 2017/2018 Annual Report was prepared in accordance to Municipal Finance Management Act Circular No. 63 of 2012 in ensuring compliance with the guidelines, format and content of the Annual Report and comments raised at the August 2018 Council meeting have been addressed.
As the Chairperson of the Oversight Committee I would like to thank the Committee Members, the Honourable Mayor, the EXCO, the Municipal Manager and officials as well as the various contributors to the Annual Report of 2017/2018 for their diligence and constructive commitment during the oversight period.
The Oversight Committee is satisfied that the Annual Report 2017/2018 provides an accurate overview of the process of financial and non-financial performance during the period under review and therefore would like to recommend the adoption thereof.
RECOMMENDATIONS BY THE OVERSIGHT COMMITTEE (MPAC) TO COUNCIL 1. That the Council having fully considered the Oversight Report on the Annual Report for 2017/2018, Adopts the
2017/2018 Oversight Report. 2. That Council having fully considered the 2017/2018 Annual Report 2017/2018 approves the Annual Report without
reservations.
The above recommendations were duly resolved upon at the Council Meeting to be held on the 27th of March 2019 as per Section 127(2)(5) of the Municipal Finance Management Act.
Cllr. R Brijraj Chairperson of the Municipal Public Accounts Committee/Oversight Committee
T H E J E W E L O F T H E S O U T H C O A S T357
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-M
etho
ds u
sed/
impl
emen
ted
to im
prov
e pu
blic
par
ticip
atio
n &
Acc
ount
abili
ty
-Sta
tem
ent o
f Cor
rect
ive
Act
ions
whe
reby
se
rvic
e de
liver
y ca
n be
impr
oved
Exe
cutiv
e S
umm
ary
Non
eM
ayor
s Fo
rew
ord
com
plet
ed
Ch.
1.
2M
unic
ipal
Man
ager
s Fo
rew
ord
-Fun
ctio
ns &
Pow
ers
of th
e M
unic
ipal
ity
-Ent
ities
rela
ted
to th
e M
unic
ipal
ity a
nd th
e sh
arin
g of
pow
ers
with
thes
e en
titie
s -S
ecto
r Dep
artm
ents
& th
e sh
arin
g of
func
-tio
ns-S
tate
men
t of t
he P
revi
ous
FY A
udit
Opi
nion
-S
hort
Sta
tem
ent o
n th
e C
urre
nt F
inan
cial
H
ealth
of t
he in
stitu
tion
-info
rmat
ion
rela
ted
to th
e re
venu
e tre
nd b
y so
urce
incl
udin
g bo
rrow
ings
und
erta
ken
by
the
mun
icip
ality
-Inte
rnal
Man
agem
ent C
hang
es in
rela
tion
to S
ectio
n 56
/57
Man
ager
s R
isk
asse
ssm
ent,
incl
. dev
elop
men
t and
im
plem
enta
tion
of m
easu
res
to m
itiga
te th
e to
p 5
risks
Opp
ortu
nity
to
the
Mun
icip
al
Man
ager
to
give
a p
ublic
ac
coun
t, gu
idan
ce &
A
dvic
e on
the
adm
inis
trativ
e pe
rform
ance
Pic
ture
of M
M &
MM
s Fo
rew
ord
N
one
Mun
icip
al M
anag
ers
Fore
wor
d co
mpl
eted
and
pic
ture
upd
at-
ed
358
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
Ch.
1.
3M
unic
ipal
Ove
rvie
w-P
oliti
cal S
truct
ures
-O
ffice
Bea
rers
-A
dmin
istra
tion
& th
e C
omm
unity
-In
form
atio
n on
Dem
ogra
phic
s -E
cono
mic
Gro
wth
-P
opul
atio
n -G
row
th &
dev
elop
men
t stru
ctur
e of
the
mun
icip
ality
sho
uld
be re
porte
d in
clud
ing
the
outc
omes
bot
h su
cces
s an
d no
t so
suc-
cess
ful i
nitia
tives
em
bark
ed o
n
Pro
vide
s an
ov
ervi
ew
on h
ow
mun
icip
aliti
es
as s
epar
ate
lega
l ent
ities
fu
nctio
n
Info
rmat
ion
on P
oliti
cal S
truct
ures
O
ffice
Bea
rers
A
dmin
istra
tion
and
the
Com
mun
ity
Info
rmat
ion
on th
e E
cono
mic
G
row
th o
f the
Mun
icip
ality
Non
eP
opul
atio
n an
d de
mog
raph
ics
com
plet
ed a
nd a
ligne
d to
sta
ts
repo
rted
on th
e M
unic
ipal
IDP
how
ever
ther
e is
no
info
rma-
tion
on O
rgan
izat
iona
l Gro
wth
&
Dev
elop
men
t
Ch.
2G
over
nanc
e C
ompo
nent
A –
Gov
erna
nce
Stru
ctur
es-P
oliti
cal G
over
nanc
e S
truct
ure
-Adm
inis
trativ
e G
over
nanc
e S
truct
ure
Com
pone
nt B
– In
terg
over
nmen
tal R
ela-
tions
-In
terg
over
nmen
tal R
elat
ions
Com
pone
nt C
– P
ublic
Acc
ount
abili
ty &
Pu
blic
Par
ticip
atio
n -P
ublic
Mee
tings
ID
P P
artic
ipat
ion
& A
lignm
ent
Com
pone
nt D
– C
orpo
rate
Gov
erna
nce
-Ris
k M
anag
emen
t -A
nti-C
orru
ptio
n &
frau
d -S
uppl
y C
hain
Man
agem
ent
-By-
Law
s -W
ebsi
tes
Pub
lic S
atis
fact
ion
on M
unic
ipal
Ser
vice
s A
ll M
unic
ipal
Ove
rsig
ht C
omm
ittee
s
To e
nsur
e ac
coun
t-ab
ility
and
go
vern
ance
st
ruct
ures
are
in
pla
ce, S
ec-
tion
121(
2)(c
) of
the
MFM
A su
ppor
ts th
e re
quire
men
ts
of S
ectio
n 18
(1)(
d) o
f th
e M
SA
: in
form
atio
n on
mat
ters
of
gove
rnan
ce
shou
ld b
e co
mm
unic
ated
to
com
mun
i-tie
s.
Pol
itica
l Gov
erna
nce
Stru
ctur
e A
dmin
istra
tive
Stru
ctur
e In
terg
over
nmen
tal R
elat
ions
P
ublic
acc
ount
abili
ty &
Pub
lic
Par
ticip
atio
n R
isk
Man
agem
ent
Ant
i-Fra
ud &
Cor
rupt
ion
Mon
itorin
g of
Cor
pora
te g
over
-na
nce
SC
M
Non
eC
ompl
eted
T H E J E W E L O F T H E S O U T H C O A S T359
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
Ch.
3Se
rvic
e D
eliv
ery
Perf
orm
ance
(Per
for-
man
ce R
epor
t I)
-Wha
t is
bein
g ac
hiev
ed a
nd w
hat r
emai
ns
outs
tand
ing
-Foc
us o
n in
form
al s
ettle
men
ts
-Dis
tribu
tion
of F
ree
Bas
ic S
ervi
ces
-Sub
sidi
zatio
n of
the
poor
and
oth
er b
enefi
ts
accr
uing
to in
dige
nt h
ouse
hold
s -s
umm
ary
of re
leva
nt p
rogr
ess
achi
eved
on
the
rele
vant
out
com
es o
f loc
al g
over
nmen
t as
requ
ired
by n
atio
nal &
Pro
vinc
ial s
pher
es
Focu
ses
on s
ervi
ce
deliv
ery
on
a se
rvic
e by
se
rvic
e ba
sis.
It
cons
ider
s m
unic
ipal
per
-fo
rman
ce d
e-riv
ed fr
om ID
P O
bjec
tives
, tra
nsla
ted
into
th
e S
DB
IP
and
pres
ents
da
ta o
n co
m-
mun
ity n
eeds
an
d re
sour
ce
depl
oym
ent
(NB
: Ser
vice
de
liver
y is
sues
mus
t be
stru
ctur
ed,
capt
ured
an
d re
flect
ed
unde
r eac
h pr
iorit
y as
co
ntai
ned
in
the
IDP
)
Ele
ctrifi
catio
n W
aste
Man
agem
ent
Hou
sing
Fr
ee B
asic
Ser
vice
s &
Indi
gent
S
uppo
rt R
oads
LE
D-T
ouris
m &
Mar
ket P
lace
s C
linic
s A
mbu
lanc
e S
ervi
ces
Hea
lth In
spec
tions
(Foo
d, A
batto
ir Li
cens
ing
& In
spec
tion
Saf
ety
& S
ecur
ity
Cor
pora
te P
olic
y &
Oth
er S
ervi
ces
(Fin
anci
al S
ervi
ces
& H
uman
R
esou
rce
Ser
vice
s)
Info
rmat
ion
on C
omm
unic
atio
n Te
chno
logy
(IC
T S
ervi
ces)
P
rope
rty (L
egal
, Ris
k M
anag
e-m
ent &
Pro
cure
men
t ser
vice
s)
Org
aniz
atio
nal P
erfo
rman
ce
Sco
reca
rd
Non
eC
ompl
eted
360
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
Ch.
4O
rgan
izat
ion
Dev
elop
men
t Per
form
ance
(P
erfo
rman
ce R
epor
t Par
t II)
-Ski
lls G
ap &
Pla
ns fo
r the
dev
elop
men
t of
such
ski
lls-P
lann
ing
-Ser
vice
del
iver
y -O
rgan
izat
ion
-job
eval
uatio
n -r
emun
erat
ion
-b
enefi
ts
-per
sonn
el e
xpen
ditu
re
-affi
rmat
ive
actio
n -r
ecru
itmen
t -p
rom
otio
ns
-term
inat
ion
of s
ervi
ces
-per
form
ance
man
agem
ent
-ski
lls d
evel
opm
ent
-Inju
ry o
n du
ty
-labo
ur re
latio
ns
-leav
e &
Dis
char
ge d
ue to
ill h
ealth
C
ompo
nent
A: I
ntro
duct
ion
to th
e M
unic
ipal
W
orkf
orce
(Tot
al e
mpl
oym
ent,
to in
clud
e st
aff t
urno
ver)
Com
pone
nt B
: Man
agin
g th
e w
orkf
orce
, (M
M, S
ectio
n 56
, Top
Man
agem
ent,
Ass
is-
tanc
e M
anag
ers,
Sup
ervi
sors
, etc
.
Com
pone
nt C
: Cap
acita
ting
the
Mun
icip
al
Wor
kfor
ce
Com
pone
nt D
: Man
agin
g th
e M
unic
ipal
w
orkf
orce
exp
endi
ture
Add
ress
es
info
rmat
ion
perta
inin
g to
the
impl
e-m
enta
tion
of
an a
ffect
ive
perfo
rman
ce
man
agem
ent
syst
em,
orga
niza
tiona
l de
velo
pmen
t &
per
form
ance
of
a M
unic
i-pa
lity
-Ski
lls G
ap &
Pla
ns fo
r the
dev
el-
opm
ent o
f suc
h sk
ills
-Pla
nnin
g -S
ervi
ce d
eliv
ery
-Org
aniz
atio
n--
rem
uner
atio
n
--pe
rson
nel e
xpen
ditu
re
-affi
rmat
ive
actio
n -p
rom
otio
ns
-term
inat
ion
of s
ervi
ces
-per
form
ance
man
agem
ent
-ski
lls d
evel
opm
ent
Non
eco
mpl
eted
T H E J E W E L O F T H E S O U T H C O A S T361
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
Ch.
4O
rgan
izat
ion
Dev
elop
men
t Per
form
ance
(P
erfo
rman
ce R
epor
t Par
t II)
-Ski
lls G
ap &
Pla
ns fo
r the
dev
elop
men
t of
such
ski
lls-P
lann
ing
-Ser
vice
del
iver
y -O
rgan
izat
ion
-job
eval
uatio
n -r
emun
erat
ion
-b
enefi
ts
-per
sonn
el e
xpen
ditu
re
-affi
rmat
ive
actio
n -r
ecru
itmen
t -p
rom
otio
ns
-term
inat
ion
of s
ervi
ces
-per
form
ance
man
agem
ent
-ski
lls d
evel
opm
ent
-Inju
ry o
n du
ty
-labo
ur re
latio
ns
-leav
e &
Dis
char
ge d
ue to
ill h
ealth
C
ompo
nent
A: I
ntro
duct
ion
to th
e M
unic
ipal
W
orkf
orce
(Tot
al e
mpl
oym
ent,
to in
clud
e st
aff t
urno
ver)
Com
pone
nt B
: Man
agin
g th
e w
orkf
orce
, (M
M, S
ectio
n 56
, Top
Man
agem
ent,
Ass
is-
tanc
e M
anag
ers,
Sup
ervi
sors
, etc
.
Com
pone
nt C
: Cap
acita
ting
the
Mun
icip
al
Wor
kfor
ce
Com
pone
nt D
: Man
agin
g th
e M
unic
ipal
w
orkf
orce
exp
endi
ture
Add
ress
es
info
rmat
ion
perta
inin
g to
the
impl
e-m
enta
tion
of
an a
ffect
ive
perfo
rman
ce
man
agem
ent
syst
em,
orga
niza
tiona
l de
velo
pmen
t &
per
form
ance
of
a M
unic
i-pa
lity
-Ski
lls G
ap &
Pla
ns fo
r the
dev
el-
opm
ent o
f suc
h sk
ills
-Pla
nnin
g -S
ervi
ce d
eliv
ery
-Org
aniz
atio
n--
rem
uner
atio
n
--pe
rson
nel e
xpen
ditu
re
-affi
rmat
ive
actio
n -p
rom
otio
ns
-term
inat
ion
of s
ervi
ces
-per
form
ance
man
agem
ent
-ski
lls d
evel
opm
ent
Non
eco
mpl
eted
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
Ch.
5Fi
nanc
ial P
erfo
rman
ce
Com
pone
nt A
– S
tate
men
t of F
inan
cial
P
erfo
rman
ce
Com
pone
nt B
– S
pend
ing
agai
nst C
apita
l B
udge
t C
ompo
nent
C –
Cas
h flo
w M
anag
emen
t &
Inve
stm
ent
Com
pone
nt D
– O
ther
Fin
anci
al M
atte
rs
Sou
nd
Fina
ncia
l pr
actic
es a
re
esse
ntia
l to
the
long
-term
su
stai
nabi
lity
of m
unic
ipal
i-tie
s. T
he K
ey
obje
ctiv
es o
f th
e M
FMA
is
to m
oder
nize
m
unic
ipal
fin
anci
al m
an-
agem
ent
All
requ
ired
info
rmat
ion
is p
rovi
ded
Non
e
Com
plet
ed
Ch.
6A
udito
r Gen
eral
Aud
it Fi
ndin
gs
Spe
cific
topi
cs th
at s
houl
d re
ceiv
e at
tent
ion
incl
ude:
Det
ail o
n is
sues
rais
ed d
urin
g th
e pr
evio
us
FY &
Rem
edia
l Act
ion
take
n to
add
ress
the
abov
e an
d pr
even
tativ
e m
easu
res
Ove
rvie
w o
f A
udito
r Gen
-er
al R
epor
t of
the
prev
ious
FY
.
Fina
l Aud
it R
epor
t & M
anag
emen
t R
epor
t N
one
Com
plet
ed
App
x.
AC
ounc
illor
s, C
omm
ittee
Allo
catio
n &
C
ounc
il A
ttend
ance
-In
form
atio
n pe
rtain
ing
to th
e nu
mbe
r of
Cou
ncil
mee
tings
atte
nded
by
each
Cou
n-ci
llor
This
app
endi
x re
late
s to
ch
apte
r 1 a
nd
requ
ires
the
com
pila
tion
of
a co
mpl
ete
list
of a
ll C
ounc
il-lo
rs, t
he p
arty
th
ey b
elon
g to
an
d th
e w
ard
whi
ch th
ey
repr
esen
t.
Req
uire
d is
the
com
pila
tion
of a
co
mpl
ete
list o
f all
Cou
ncill
ors,
the
party
they
bel
ong
to a
nd th
e w
ard
whi
ch th
ey re
pres
ent.
Non
eC
ompl
eted
362
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x.
BC
omm
ittee
& C
omm
ittee
Pur
pose
-A li
st o
f all
com
mitt
ees
of C
ounc
il-P
urpo
se o
f eac
h co
mm
ittee
-Nam
es o
f Cou
ncill
ors
serv
ing
on th
em.
-Incl
usio
n of
info
rmat
ion
rela
ted
to th
e at
ten-
danc
e of
eac
h co
unci
llor
This
app
endi
x al
so re
late
s to
info
rmat
ion
requ
ired
in
Cha
pter
1.
A lis
t of a
ll co
mm
ittee
s of
Cou
ncil
-Pur
pose
of e
ach
com
mitt
ee-N
ames
of C
ounc
illor
s se
rvin
g on
th
em.
-Incl
usio
n of
info
rmat
ion
rela
ted
to
the
atte
ndan
ce o
f eac
h co
unci
llor
Non
eC
ompl
eted
App
x C
Third
Tie
r Adm
inis
trat
ive
Stru
ctur
e Th
e O
rgan
-og
ram
of t
he
Adm
inis
trativ
e st
ruct
ure
of
the
Mun
ici-
palit
y
The
Org
anog
ram
of t
he A
dmin
is-
trativ
e st
ruct
ure
of th
e M
unic
ipal
ityN
one
Com
plet
ed
App
x D
Func
tions
of t
he M
unic
ipal
ity/E
ntity
Th
e ap
pend
ix
cove
rs w
hat
cons
titut
es
the
mun
icip
al
func
tions
. M
unic
ipal
ity
to in
dica
te
wha
t fun
ctio
ns
perfo
rmed
by
the
dist
rict a
nd
vice
ver
sa
Mun
icip
al F
unct
ions
and
Pow
ers
Non
e C
ompl
eted
T H E J E W E L O F T H E S O U T H C O A S T363
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x.
BC
omm
ittee
& C
omm
ittee
Pur
pose
-A li
st o
f all
com
mitt
ees
of C
ounc
il-P
urpo
se o
f eac
h co
mm
ittee
-Nam
es o
f Cou
ncill
ors
serv
ing
on th
em.
-Incl
usio
n of
info
rmat
ion
rela
ted
to th
e at
ten-
danc
e of
eac
h co
unci
llor
This
app
endi
x al
so re
late
s to
info
rmat
ion
requ
ired
in
Cha
pter
1.
A lis
t of a
ll co
mm
ittee
s of
Cou
ncil
-Pur
pose
of e
ach
com
mitt
ee-N
ames
of C
ounc
illor
s se
rvin
g on
th
em.
-Incl
usio
n of
info
rmat
ion
rela
ted
to
the
atte
ndan
ce o
f eac
h co
unci
llor
Non
eC
ompl
eted
App
x C
Third
Tie
r Adm
inis
trat
ive
Stru
ctur
e Th
e O
rgan
-og
ram
of t
he
Adm
inis
trativ
e st
ruct
ure
of
the
Mun
ici-
palit
y
The
Org
anog
ram
of t
he A
dmin
is-
trativ
e st
ruct
ure
of th
e M
unic
ipal
ityN
one
Com
plet
ed
App
x D
Func
tions
of t
he M
unic
ipal
ity/E
ntity
Th
e ap
pend
ix
cove
rs w
hat
cons
titut
es
the
mun
icip
al
func
tions
. M
unic
ipal
ity
to in
dica
te
wha
t fun
ctio
ns
perfo
rmed
by
the
dist
rict a
nd
vice
ver
sa
Mun
icip
al F
unct
ions
and
Pow
ers
Non
e C
ompl
eted
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x E
War
d R
epor
ting
Info
rmat
ion
on
the
func
tion-
ing
of w
ard
com
mitt
ees,
th
e se
ctor
of
com
mun
ity
repr
esen
tatio
n an
d re
ports
su
bmitt
ed b
y ea
ch o
f the
se
com
mitt
ees
mus
t be
pro-
vide
d. T
he a
p-pe
ndix
can
be
expa
nded
to
prov
ide
a br
ief
feed
back
of
the
oper
atio
n an
d fu
nctio
ns
of in
divi
d-ua
l war
ds,
chal
leng
es
expe
rienc
ed &
m
easu
res
tak-
en to
add
ress
th
em
Info
rmat
ion
on th
e fu
nctio
ning
of
war
d co
mm
ittee
s, th
e se
ctor
of
com
mun
ity re
pres
enta
tion
and
repo
rts s
ubm
itted
by
each
of t
hese
co
mm
ittee
s m
ust b
e pr
ovid
ed.
The
appe
ndix
can
be
expa
nded
to
prov
ide
a br
ief f
eedb
ack
of th
e op
-er
atio
n an
d fu
nctio
ns o
f ind
ivid
ual
war
ds, c
halle
nges
exp
erie
nced
&
mea
sure
s ta
ken
to a
ddre
ss th
em
Non
eC
ompl
eted
App
x F
War
d In
form
atio
n - W
here
und
er w
hich
war
d th
e se
ven
larg
est
proj
ect i
n th
e cu
rren
t yea
r is
liste
d to
geth
er
with
thei
r sta
rt da
te, e
nd d
ate,
thei
r tot
al
valu
e an
d pr
ogre
ss-In
form
atio
n on
the
top
4 de
liver
y pr
iorit
ies
per w
ards
This
app
endi
x re
late
s to
W
ard
info
rma-
tion:
War
d N
ame
(Num
ber)
whi
ch w
ard
the
seve
n la
rges
t pr
ojec
t in
the
curr
ent y
ear i
s lis
ted
toge
ther
with
thei
r sta
rt da
te, e
nd
date
, the
ir to
tal v
alue
and
pro
gres
s-In
form
atio
n on
the
top
4 de
liver
y pr
iorit
ies
per w
ards
Non
eC
ompl
eted
364
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x G
Rec
omm
enda
tions
of t
he M
unic
ipal
Aud
it C
omm
ittee
Th
is a
ppen
dix
rela
tes
to a
ll th
e m
eetin
gs
of th
e A
udit
Com
mitt
ee
held
, tog
ethe
r w
ith it
s re
com
-m
enda
tions
, th
ose
that
ha
ve b
een
adop
ted
and
thos
e no
t
all t
he m
eetin
gs o
f the
Aud
it C
omm
ittee
hel
d, to
geth
er w
ith it
s re
com
men
datio
ns, t
hose
that
hav
e be
en a
dopt
ed a
nd th
ose
not
Non
eC
ompl
eted
App
x H
Long
Ter
m C
ontr
acts
and
Pub
lic-P
rivat
e Pa
rtne
rshi
p-S
peci
fic d
etai
l per
tain
ing
to th
e re
spon
sibl
e de
partm
ents
for m
anag
ing
and
impl
emen
t-in
g th
e ro
ll ou
t of t
hese
pro
ject
s is
to b
e pr
ovid
ed
-the
dura
tion
and
mon
etar
y va
lue
of th
e pr
ojec
ts, a
gree
men
ts o
r con
tract
s sh
ould
al
so b
e in
clud
ed.
Info
rmat
ion
rela
ted
to
the
larg
est
proj
ects
, ag
reem
ents
an
d co
ntra
cts.
In
form
atio
n re
latin
g to
P
ublic
Priv
ate
Par
tner
ship
s (P
PP
) in
the
Mun
icip
ality
an
d its
dur
a-tio
n
Spe
cific
det
ail p
erta
inin
g to
the
resp
onsi
ble
depa
rtmen
ts fo
r m
anag
ing
and
impl
emen
ting
the
roll
out o
f the
se p
roje
cts
is to
be
prov
ided
-th
e du
ratio
n an
d m
onet
ary
valu
e of
the
proj
ects
, agr
eem
ents
or
cont
ract
s sh
ould
als
o be
incl
uded
.
Non
e C
ompl
eted
App
x I
Mun
icip
al E
ntity
/Ser
vice
Pro
vide
r Per
for-
man
ce S
ched
ule
All
mus
t be
fund
ed a
nd w
ith a
ppro
ved
bud-
get p
rovi
sion
This
sta
tem
ent
shou
ld n
ot
incl
ude
not
mor
e th
an th
e to
p fo
ur p
riori-
ties
indi
cato
rs
as a
rticu
late
d in
the
IDP
Infra
stru
ctur
e D
evel
opm
ent
Loca
l Eco
nom
ic D
evel
opm
ent
Goo
d G
over
nanc
e &
Pub
lic P
ar-
ticip
atio
n Fi
nanc
ial V
iabi
lity
& M
anag
emen
t
Non
3C
ompl
eted
T H E J E W E L O F T H E S O U T H C O A S T365
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x J
Dis
clos
ure
of F
inan
cial
Inte
rest
Th
is A
ppen
dix
rela
tes
to
finan
cial
di
sclo
sure
s of
se
nior
man
ag-
ers
and
othe
r se
ctio
n S
56
offic
ials
. Th
e fin
anci
al in
ter-
est d
iscl
osur
e is
requ
ired
even
if p
osts
w
ere
occu
pied
fo
r par
t of t
he
year
finan
cial
dis
clos
ures
of s
enio
r m
anag
ers
and
othe
r sec
tion
S56
of
ficia
ls.
The
finan
cial
inte
rest
di
sclo
sure
is re
quire
d ev
en if
pos
ts
wer
e oc
cupi
ed fo
r par
t of t
he y
ear
Non
eC
ompl
eted
App
x K (I)
Rev
enue
Col
lect
ion
Perf
orm
ance
by
vote
Th
is A
ppen
dix
rela
tes
to
info
rmat
ion
on re
venu
e co
llect
ed b
y vo
tes,
bas
ed
on p
rior y
ear
and
curr
ent
year
act
ual
colle
ctio
ns.
info
rmat
ion
on re
venu
e co
llect
ed
by v
otes
, bas
ed o
n pr
ior y
ear a
nd
curr
ent y
ear a
ctua
l col
lect
ions
.
Non
eC
ompl
eted
366
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x K (II
)
Rev
enue
Col
lect
ion
Perf
orm
ance
by
Sour
ce
This
App
endi
x re
late
s to
in
form
atio
n on
reve
nue
colle
cted
by
sour
ce, b
ased
on
prio
r yea
r an
d cu
rren
t ye
ar a
ctua
l co
llect
ions
. In
form
atio
n by
w
ard
may
als
o as
sist
dec
isio
n m
aker
s on
th
e ex
tent
of
indi
gent
ho
useh
olds
an
d ne
ed fo
r fu
rther
sup
port
or p
olic
y ch
ange
s.
info
rmat
ion
on re
venu
e co
llect
ed
by s
ourc
e, b
ased
on
prio
r yea
r an
d cu
rren
t yea
r act
ual c
olle
c-tio
ns. I
nfor
mat
ion
by w
ard
may
al
so a
ssis
t dec
isio
n m
aker
s on
the
exte
nt o
f ind
igen
t hou
seho
lds
and
need
for f
urth
er s
uppo
rt or
pol
icy
chan
ges.
Non
eC
ompl
eted
T H E J E W E L O F T H E S O U T H C O A S T367
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x.
LC
ondi
tiona
l Gra
nts
Rec
eive
d: E
xclu
ding
M
IG
This
App
endi
x re
late
s to
all
cond
ition
-al
gra
nts
rece
ived
in th
e cu
rren
t yea
r, ex
clud
ing
the
Infra
stru
ctur
e G
rant
s, in
di-
catin
g ad
just
-m
ents
bud
get
and
the
actu
al,
show
ing
per-
cent
age
vari-
ance
s of
the
two
and
also
in
dica
ting
any
maj
or c
ondi
-tio
ns a
pplie
d by
Don
ors
on
each
gra
nt, i
f ap
plic
able
.
all c
ondi
tiona
l gra
nts
rece
ived
in
the
curr
ent y
ear,
excl
udin
g th
e In
frast
ruct
ure
Gra
nts,
indi
catin
g ad
just
men
ts b
udge
t and
the
actu
-al
, sho
win
g pe
rcen
tage
var
ianc
es
of th
e tw
o an
d al
so in
dica
ting
any
maj
or c
ondi
tions
app
lied
by D
o-no
rs o
n ea
ch g
rant
, if a
pplic
able
.
Non
e C
ompl
eted
App
x M
Cap
ital E
xpen
ditu
re –
New
& U
pgra
de/
Ren
ewal
Pro
gram
mes
: Inc
ludi
ng M
IG
App
endi
x M
(I): C
apita
l Exp
endi
ture
–
New
Ass
ets
Prog
ram
me
This
App
endi
x re
late
s to
al
l cap
ital
expe
nditu
re
rela
ting
to th
e ne
w a
sset
pr
ogra
mm
e,
show
ing
the
actu
al o
f the
pr
ior y
ear,
the
adju
sted
bud
-ge
t and
act
ual
expe
nditu
re
in th
e cu
rren
t ye
ar.
all c
apita
l exp
endi
ture
rela
ting
to
the
new
ass
et p
rogr
amm
e, s
how
-in
g th
e ac
tual
of t
he p
rior y
ear,
the
adju
sted
bud
get a
nd a
ctua
l ex
pend
iture
in th
e cu
rren
t yea
r.
Non
e C
ompl
eted
368
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x.
M (I
I)A
ppen
dix
M(ii
): C
apita
l Exp
endi
ture
–
Upg
rade
/Ren
ewal
Pro
gram
me
Thi
s A
ppen
dix
rela
tes
to a
ll ca
pita
l exp
en-
ditu
re re
latin
g to
upg
rade
/re
new
al
prog
ram
me,
sh
owin
g th
e ac
tual
of t
he
prio
r yea
r, th
e ad
just
ed b
ud-
get a
nd a
ctua
l ex
pend
iture
in
the
curr
ent
year
.
to a
ll ca
pita
l exp
endi
ture
rela
ting
to u
pgra
de/re
new
al p
rogr
amm
e,
show
ing
the
actu
al o
f the
prio
r ye
ar, t
he a
djus
ted
budg
et a
nd
actu
al e
xpen
ditu
re in
the
curr
ent
year
.
Non
e C
ompl
eted
App
x.
NC
apita
l Pro
gram
me
by P
roje
ct c
urre
nt
year
This
App
endi
x re
late
s to
al
l cap
ital
proj
ects
in
the
curr
ent
finan
cial
yea
r, in
dica
ting
the
adju
sted
bu
dget
, act
ual
in th
e cu
rren
t ye
ar a
nd
the
varia
nce
betw
een
the
two.
all c
apita
l pro
ject
s in
the
curr
ent
finan
cial
yea
r, in
dica
ting
the
ad-
just
ed b
udge
t, ac
tual
in th
e cu
rren
t ye
ar a
nd th
e va
rianc
e be
twee
n th
e tw
o.
Non
e C
ompl
eted
T H E J E W E L O F T H E S O U T H C O A S T369
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x O
Cap
ital P
rogr
amm
e by
pro
ject
by
War
d cu
rren
t yea
rTh
is A
ppen
dix
rela
tes
to a
ll ca
pita
l pro
j-ec
ts p
er w
ard
in th
e cu
rren
t fin
anci
al y
ear,
and
indi
cate
s if
wor
k w
as
com
plet
ed o
r no
t.
all c
apita
l pro
ject
s pe
r war
d in
th
e cu
rren
t fina
ncia
l yea
r, an
d in
dica
tes
if w
ork
was
com
plet
ed
or n
ot.
Non
e C
ompl
eted
App
x P
Serv
ice
Bac
klog
s Ex
perie
nced
by
the
Com
mun
ity w
here
ano
ther
Sph
ere
of
Gov
ernm
ent i
s R
espo
nsib
le fo
r Ser
vice
Pr
ovis
ion
This
App
endi
x re
late
s to
al
l ser
vice
ba
cklo
gs e
x-pe
rienc
ed b
y th
e co
mm
unity
w
here
ano
ther
sp
here
of
gove
rnm
ent i
s re
spon
sibl
e fo
r pr
ovid
ing
the
serv
ice,
this
in
form
atio
n is
pro
vide
d to
ass
ist t
he
natio
nal a
nd
prov
inci
al
depa
rtmen
ts
impr
ove
plan
ning
, bu
dget
ing
and
impl
emen
ta-
tion.
all s
ervi
ce b
ackl
ogs
expe
rienc
ed
by th
e co
mm
unity
whe
re a
noth
er
sphe
re o
f gov
ernm
ent i
s re
spon
-si
ble
for p
rovi
ding
the
serv
ice,
th
is in
form
atio
n is
pro
vide
d to
as
sist
the
natio
nal a
nd p
rovi
ncia
l de
partm
ents
impr
ove
plan
ning
, bu
dget
ing
and
impl
emen
tatio
n.
Non
eC
ompl
eted
370
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x Q
Dec
lara
tion
of L
oans
and
Gra
nts
Mad
e by
the
Mun
icip
ality
This
App
endi
x re
late
s to
th
e lis
t of a
ll or
gani
satio
n or
per
son
in re
ceip
t of
loan
s an
d gr
ants
from
th
e m
unic
i-pa
lity,
to s
tate
th
e na
ture
of
the
proj
ects
fu
nded
and
co
nditi
ons
atta
ched
to
such
pro
ject
s to
geth
er w
ith
the
rand
va
lue.
the
list o
f all
orga
nisa
tion
or p
er-
son
in re
ceip
t of l
oans
and
gra
nts
from
the
mun
icip
ality
, to
stat
e th
e na
ture
of t
he p
roje
cts
fund
ed a
nd
cond
ition
s at
tach
ed to
suc
h pr
oj-
ects
toge
ther
with
the
rand
val
ue.
Non
eC
ompl
eted
T H E J E W E L O F T H E S O U T H C O A S T371
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
App
x R
Nat
iona
l and
Pro
vinc
ial O
utco
me
for
loca
l gov
ernm
ent
Thi
s A
ppen
-di
x co
vers
in
form
atio
n no
t add
ress
ed
in a
ny o
f the
ot
her a
reas
of
the
Ann
ual
Rep
ort,
rela
ting
to m
u-ni
cipa
l pow
ers
and
func
tions
th
at c
an b
e us
ed b
y th
e N
atio
nal a
nd
Pro
vinc
ial
Sph
eres
to
mon
itor a
nd
eval
uate
ser
-vi
ce d
eliv
ery
perfo
rman
ce.
This
sho
uld
indi
cate
the
prog
ress
to
date
, num
bers
an
d pe
rcen
t-ag
e ac
hiev
ed.
cove
rs in
form
atio
n no
t add
ress
ed
in a
ny o
f the
oth
er a
reas
of t
he A
n-nu
al R
epor
t, re
latin
g to
mun
icip
al
pow
ers
and
func
tions
that
can
be
used
by
the
Nat
iona
l and
Pro
vin-
cial
Sph
eres
to m
onito
r and
eva
lu-
ate
serv
ice
deliv
ery
perfo
rman
ce.
This
sho
uld
indi
cate
the
prog
ress
to
dat
e, n
umbe
rs a
nd p
erce
ntag
e ac
hiev
ed.
Non
eC
ompl
eted
372
Ref
N
o.R
equi
red
Info
rmat
ion
Purp
ose
Info
rmat
ion
on th
e 20
17/2
018
Ann
ual R
epor
tIn
for-
mat
ion
still
re-
quire
d
Com
men
ts/U
pdat
e R
epor
tSt
a-tu
s
Vol.
IIA
nnua
l Fin
anci
al S
tate
men
ts
Sum
mar
y of
ope
ratin
g re
sults
pre
sent
ed b
y th
e C
FO, i
nclu
ding
o
Ope
ratin
g re
venu
e o
Ope
ratin
g ex
pend
iture
o
Ope
ratin
g re
sults
per
ser
vice
o
Cap
ital e
xpen
ditu
re a
nd fi
nanc
ing
o E
xter
nal l
oans
, inv
estm
ents
and
cas
hS
tate
men
t of fi
nanc
ial p
ositi
on
§ S
tate
men
t of fi
nanc
ial p
erfo
rman
ce §
Sta
tem
ent o
f cha
nges
in n
et a
sset
s §
Cas
h-flo
w s
tate
men
t §
Acc
ount
ing
polic
ies
§ N
otes
to fi
nanc
ial s
tate
men
ts
Sec
tion
67(1
)(a
)(iv
) sta
tes
that
aud
ited
finan
cial
st
atem
ents
for
the
finan
cial
ye
ar m
ust
be re
porte
d on
. Fin
anci
al
stat
emen
ts to
be
dis
play
ed
with
in th
e m
unic
ipal
/mu-
nici
pal e
ntity
A
nnua
l Rep
ort
incl
ude:
Fina
l Ann
ual F
inan
cial
Sta
tem
ents
N
one
Com
plet
ed
T H E J E W E L O F T H E S O U T H C O A S T373
ANNEXURE B: TERMS OF REFERENCE: MPAC/OVERSIGHT COMMITTEEThe MPAC is a committee of the municipal council, appointed in accordance with Section 79 of the Structures Act.
Municipalities are encouraged to establish MPACs as far as is possible and practical. As a Section 79 Committee, the following principles to apply:· Municipal Council must resolve to establish a MPAC by way of Council Resolution. · The Municipal Council must determine the functions of the committee and agree on the Terms of Reference for the
committee, · The Municipal Council must delegate functions to the MPAC in accordance with the terms of reference for the
committee, · The Municipal Council may determine the procedure of the committee or allow it to determine its own procedure · The municipal council appoints the members of the MPAC from amongst the Councillors · Section 160(8) of the Constitution applies to the committee and therefore its composition must be such that it allows
parties and interests reflected within the Council to be fairly represented in the MPAC, · The Municipal council appoints the Chairperson of MPAC · Municipal Council may dissolve the MPAC at any time, · The Municipal council may remove any member of the committee at any time,· The municipal council may allow the MPAC to co-opt advisory members who are not members of the Council, within
the limits determined by the Council. · The meetings of the MPAC should, as far as possible and practical, be open to the Public in accordance with Section
160(7) of the Constitution,· The municipal administration must ensure that adequate financial and human resources are made available to
support the functions of the MPAC· Meetings of the MPAC should be provided for and included in the annual calendar of the Council and, · The MPAC Reports directly to the municipal council and the Chairperson of the MPAC liaise directly with the Speaker
on the inclusion of reports of the MPAC in the Council Agenda
Terms of Reference for the MPAC
1. The MPAC must interrogate the following financial aspects addressed in the Municipal Finance Management Act:
1.1 Unforeseen and Unavoidable Expenditure (Section 29) · Any unforeseen and unavoidable expenditure incurred must be reported to the MPAC · Proof of the necessary appropriation in an adjustment budget · The MPAC must consider the expenditure and make recommendations to the Council and, · Where necessary adjustment budget has not been prepared, the MPAC must report same to the council,
1.2 Unauthorized, Irregular and Fruitless and Wasteful Expenditure (Section 32) · Any unauthorized, Irregular, Fruitless and wasteful expenditure by the council, executive mayor/mayor,
executive committee, or any political office bearer of the municipality must also be reported to the MPAC
· The municipal manager must report to the MPAC on all the necessary steps taken to either authorize or certify the payment or recover or write off the expenditure
· The municipal manager must report on whether any criminal action was instituted in this regard and, · The MPAC must report to the council on the appropriateness of the criminal or civil steps taken and
report where no further actions was taken and why.
1.3 The Quarterly report of the Mayor on the implementation of the budget and the state of affairs of the municipality/SDBIP (Section 52(d))
· A copy of the quarterly report of the mayor on the implementation of the budget and the state of affairs of the municipality must be submitted to the MPAC
· Where the report is not submitted within 30 days after the end of the quarter, the MPAC must report
374
this to the Council, · Where the report is submitted it must be interrogated and recommendations must be made to the
Council, · The MPAC must ensure that the Mayor attends to necessary amendments to the SDBIP and submit
the necessary report to the Council with proposals for the adjustment budget, and where it is not done by the Mayor, report it to Council.
· The MPAC must report any matter of concern regarding the report of the Mayor to the council.
1.4 Monthly Budget Statements (Section 71) · The monthly budget statement submitted to the Mayor must be submitted to MPAC · The MPAC must interrogate the statement and report any matter of concern on the statement to the
Council
1.5 Mid-Year Budget and Performance Assessment (Section 72) · The mid-year budget and performance assessment report submitted to the Mayor must be submitted
to MPAC · The MPAC must interrogate the assessment and submit its comments on the assessment to Council
1.6 DisclosuresconcerningCouncillors,DirectorsandOfficials(Section124)· As part of its interrogation of the annual financial statements, the MPAC must ensure that the
necessary disclosures were made in the financial statements including,· Salaries, allowances and benefits of political office bearers and Councillors of the municipality · Arrears owed by individual councillors of the Municipality for more than 90 days · Salaries, allowances and benefits of the Municipal Manager, CFO and Senior Managers · Salaries, Allowances and benefits of the Board of Directors of municipal entities · The Salaries, Allowances and benefits of the Chief Executive Officer and Senior Managers of a
municipal entity
1.7 Submission and Auditing of Annual Financial Statements (Section 126) · Copies of the financial statements submitted to the AG must be submitted to the MPAC as well as
proof of submission thereof to the AG · Where the MPAC has not been provided with the financial statements or with proof that it has been
submitted to AG it must be reported to Council
1.8 Submission of the Annual Report (Section 127) · The annual report must be submitted to the MPAC no later than 2 weeks after the date required for submission to the Council
· Where the annual report is not submitted to the Council as required, the MPAC must be provided with a copy of the written explanations of the Mayor as submitted to Council
· Where neither the annual report nor the explanation has been submitted, the MPAC must report same to the Council
· The MPAC must monitor the annual report has been submitted to the AG, as well as the provincial government Departments required and has been published for comments and,
· The MPAC must also monitor that the municipal entities have complied with this requirement
1.9 Oversight Report on the Annual Report · The MPAC must consider the annual report and prepare a Draft Oversight Report to be submitted to
the Council for the purpose of adopting the Oversight Report · In preparing the Draft Oversight Report, the MPAC must consider all representations in connection with
the annual report received from the local community · The meeting of the MPAC considering the annual report must be open to the public and members of
the local community must be allowed to make representations in connection with the annual report at the meeting;
· National Treasury Circular 32 provides guidance on the preparation of the oversight report and a copy is attached as Annexure “A” hereto. Reference to the oversight committee must be read as the MPAC.
T H E J E W E L O F T H E S O U T H C O A S T375
1.10 Issues raised by the Auditor General in Audit Reports (Section 131) · the MPAC must be provided with the report prepared to address issues raised by the A-C;· where the report is submitted, MPAC should interrogate same and make recommendations to the
Council and, · where the report has not been submitted, MPAC should report this to the council.
1.11 Audit Committee (Section 116) · the MPAC must ensure that the municipality at all times have an operational audit committee;· all reports received from the audit committee need to be submitted to the MPAC to assist it in its
functions and to capacitate the MPAC;· where no audit committee has been appointed or where the audit committee is not operative, the
MPAC must report this to the council.
1.12 Disciplinary Action instituted in Terms of MFMA · any disciplinary processes instituted for the contravention of the MFMA must be reported to the MPAC;· MPAC must monitor that all matters are brought to conclusion;· MPAC must report to council where matters are not dealt with effectively and timeously.
2. The MPAC must Interrogate the following in terms of the Municipal Systems Act:
2.1 Review of the IDP post elections (Section 25)· MPAC must monitor whether the Executive Mayor / EXCO initiate the review of the IDP posts
elections;· Where the review is not done, the MPAC must report same to the council.
2.2 Annual review of the IDP (Section 34)· MPAC must monitor whether the Executive Mayor/ EXCO initiate the annual review of the IDP;· Where the review is not done, the MPAC must report same to the council.
2.3 Performance management plan (Section 39)· MPAC must monitor whether the annual performance plan is being prepared;· Where the plan is not prepared, the MPAC must report same to the council.
2. 4 Monitoring that the annual budget is informed by the IDP (Regulation 6 of the Local Government: Municipal Planning and Performance Management Regulations)
· MPAC must review the draft annual budget and ensure that it is informed by the IDP adopted by the municipal council; but
· Where the draft annual budget is not aligned with the IDP, the MPAC must report same to the municipal council.
2.5 Monitoring that all declaration of interest form is completed by councillors on an annual basis (Section 54 read with Item 7 of Schedule 1)
· MPAC must monitor whether all councillors have completed their declaration of interest forms and update it annually;
· Where declaration of interest forms has not been completed or updated same must be reported to the municipal council.
3. The MPAC must prepare an annual work plan for approval by the municipal council prior to start of the financialyear.
376
ANNEXURE C – COMMENTS RAISED BY STAKEHOLDERS ON THE ANNUAL REPORTStakeholder Comment Umdoni Municipality Action Auditor General I could not obtain sufficient
appropriate audit evidence that the 2016-17 annual report was tabled in the municipal council within seven months after the end of the financial year, as required by section 127(2) of the MFMA.
I could not obtain sufficient appropriate audit evidence that the council adopted an oversight report containing the council’s comments on the annual report within the prescribed timelines, as required by section 129 (1) of the MFMA.
Umdoni Municipality developed an Annual Report Checklist as per the Municipal Finance Management Act Circular No. 63 that assisted in tracking the progress of the Annual Report to ensure adherence and compliance with legislated timeframes. Council noted the Draft Annual Report within 7 months after the end of the Financial Year.
Draft Oversight Report will be presented to Council for adoption on 27 March 2019
Provincial Treasury None received from Provincial Treasury
n/a
Department of Co-Operative Governance & Traditional Affairs
Draft 2017/2018 Umdoni Annual Report does not contain the development and service delivery targets/priorities and performance targets set for the next Financial Year (2018/2019)
Draft 2017/2018 Report has incorporated targets/priorities and performance targets for the next financial year(2018/2019) on page 147-169 of the Annual Report
Local Community No comments or inputs received from members of the public/local community of Umdoni
n/a
T H E J E W E L O F T H E S O U T H C O A S T377
ANNEXURE D – MINUTES OF OVERSIGHT COMMITTEE MEETINGS
MINUTESOVERSIGHT COMMITTEE
DATE OF MEETING TIME VENUE THURSDAY
22 November 201811:55 UmdoniMunicipalOffices:
Council Chamber
CHAIRPERSON Cllr R BrijrajCOMMITTEE MEM-
BERSPRESENT L.O.A./ ABSENT / APOLOGY ON COUNCIL BUSINESS
COUNCILLORSCllr HDT MtamboCllr MA Khan Cllr J NdlelaCllr DP GambusheCllr LR DlaminiCllr T Sokhulu
Cllr DM Hlengwa(A)Cllr ZT Hlongwa(LOA)Cllr GN Ngwane(LOA)Cllr M Ally(LOA)
EXTERNAL REPRE-SENTATIVES
Audit Committee Reps.Advocate R Brijraj – Ward Com-mittee RepMr R RampersadhAG RepresentativeKZN CoGTA RepresentativeTreasury Representative
OFFICIALS Dr V Tsako(MM)Mr M Shange (AGM Corp Serv)Mr M Mzotho (GM: P&D)GMTS- VACANT Supt. K Govender – stand-in (GM Com S)Mrs T Mhlongo (GMFSMrs L Harisingh (Manager: RAASMs N Mkhathini (Internal Audit)Mr A Shabane (Internal Audit)Mr K Shabalala(P-MU)Mr S Zamisa (Man-ager:Housing)Mr M Ngcobo (Man-ager: Fleet)
Mrs L Shange (GM Com S)
COMMITTEE CLERK Mrs NNR SitholeINVITEES / PRESS / PUBLIC
378
OS.1/Nov-18 NOTICE OF MEETING
The Chairperson read the notice of meeting.
OS.2/Nov-18 OPENING AND WELCOME
The Chairperson opened and welcomed all to the meeting. OS.3/Nov-18 APOLOGIES / APPLICATIONS FOR LEAVE OF ABSENCE
As recorded in page 1 of these minutes.
OS.4/Nov18 DECLARATION / DISCLOSURE OF INTEREST
Nil
OS.5/Nov-18 OFFICIAL ANNOUNCEMENTS BY CHAIRPERSON
Nil
OS.6/Nov-18 CONFIRMATION OF AGENDA
The agenda was confirmed, there being no further items to add.
OS.7/Nov-18 MAIN AGENDA ITEM FOR DISCUSSION
OS.7.1/Nov-18 PROGRESS REPORT ON THE DRAFT ANNUAL REPORT: FY 2017/2018
The purpose of the report was to update the Oversight Committee on the progress of the compilation of the Annual Report
The annual report requires the collation of consolidation of range of financial and non- financial information about the municipality. It provides authorities a record of the activities and performance of the municipality for each financial year.
` Annual reports must be aligned with the planning documents and municipal budget for the MFMA makes provision that each financial year a Municipality must give account of its performance both administratively and financially.
The following documents were submitted to the Oversight Committee: -
- Municipal Finance Management Act Circular 11- Municipal Finance Management Act Circular 32- Municipal Finance Management Act Circular 63- Annual Report Checklist
MM advised that the draft annual report is in its current format is not complaint with the circular and there are many gaps. MM stated that the Annual Report was at 50% complete at this stage and that the gaps will be addressed. Management requested time to conclude on it and it will be re – submitted to the Oversight Committee and then to Council. Administration is in the process of integrating all outstanding information in order to meet the deadlines as per the circular. It was anticipated that an Oversight Meeting will be held in December 2018.
That the progress report on the Annual Report for FY 2017/2018 be noted.ACTION: AGMCpS
DATE OF NEXT MEETING To be advised
OS.9/Nov-18 CLOSURE There being no further business to discuss the meeting was closed
T H E J E W E L O F T H E S O U T H C O A S T379
MINUTESOVERSIGHT COMMITTEE
DATE OF MEETING TIME VENUE THURSDAY
28 December 201811:55 UmdoniMunicipalOffices:
Council Chamber
CHAIRPERSON Cllr R BrijrajCOMMITTEE MEMBERS
PRESENT L.O.A./ ABSENT / APOLOGY
ON COUNCIL BUSINESS
COUNCILLORSCllr HDT MtamboCllr MA Khan Cllr J NdlelaCllr LR DlaminiCllr T SokhuluCllr DM HlengwaCllr ZT HlongwaCllr FM NgwaneCllr M Ally
Cllr J NdlelaCllr DP Gambushe
EXTERNAL REPRESENTATIVES
Advocate R Brijraj – Ward Committee Rep
Mr R RampersadhAG RepresentativeKZN CoGTA RepresentativeTreasury Representative
OFFICIALS Dr V Tsako(MM)Mr B Khumalo(GMTS) Mrs L Harisingh (Manager: RAASMs N Mkhathini (Internal Audit)Mr A Shabane (Internal Audit)Mr K Shabalala(PMU)Mr M Ngcobo (Manager: Fleet)
Mrs L Shange (GM Com S) - LOAMr M Shange (AGM Corp Serv) – LOA Mrs T Mhlongo (GMFS)Mr M Mzotho (GM: P&D)
COMMITTEE CLERK Mrs NNR SitholeINVITEES / PRESS / PUBLIC
380
OS.1/Dec-18 NOTICE OF MEETING
The Chairperson read the notice of meeting.
OS.2/Dec-18 OPENING AND WELCOME
The Chairperson opened and welcomed all to the meeting.
OS.3/Dec-18 APOLOGIES / APPLICATIONS FOR LEAVE OF ABSENCE
As recorded in page 1 of these minutes.
OS.4/Dec -18 DECLARATION / DISCLOSURE OF INTEREST
Nil
OS.5/Dec-18 OFFICIAL ANNOUNCEMENTS BY CHAIRPERSON
Nil
OS.6/Dec-18 CONFIRMATION OF AGENDA
The agenda was confirmed, there being no further items to add.
OS.7/Dec-18 CONFIRMATION OF MINUTES: MINUTES OF THE PREVIOUUS OVERSIGHT MEETING HELD ON 22 NOVEMBER 2018
On the proposal of Cllr Ally seconded by Cllr Ngwane, the minutes of the Oversight Meeting held on 22 November 2018 were confirmed.
OS.8/Dec-18 MATTERS ARISING FROM MINUTES OF THE PREVIOUUS OVERSIGHT MEETING HELD ON 22 NOVEMBER 2018
Nil
OS.9/Dec-18 MAIN AGENDA ITEM FOR DISCUSSION
OS.9.1/Dec-18 2017/2018 FY: DRAFT ANNUAL REPORT:
The purpose of the report was to submit to the Oversight Committee the Draft 2017/2018 Annual Report for noting and deliberation prior to submission of the Draft Annual Report to Council in January and Public Comments.
The annual report requires the collation of consolidation of range of financial and non- financial information about the municipality. It provides authorities a record of the activities and performance of the municipality for each financial year.
` Annual reports must be aligned with the planning documents and municipal budget for the MFMA makes provision that each financial year a Municipality must give account of its performance both administratively and financially.
The following documents were submitted to the Oversight Committee: -- Annual Report Checklist - Municipal Finance Management Act Circular 63- Draft 2017/2018 Annual Report
MM advised that the draft annual report is in its current format is complaint with the circular and few gaps to address under the appendix to be attached. MM stated that the Annual Report was at 70-80% complete at this stage and that the gaps will be addressed prior to the submission of the report to Council for noting and publicizing for comments.
Manager IDP/PMS took the Oversight Committee through the Annual Report Checklist in line with the Draft Annual Report and presented information that has been incorporated into the report and also highlighted areas with gaps as per the requirements of the Financial Management Act Circular No. 63.
T H E J E W E L O F T H E S O U T H C O A S T381
The committee was taken through the Annual Report Checklist and the document and it was advised that the inputs /comments be forwarded in writing to the Office of the MM by 11 January 2019RECOMMENDATION TO COUNCIL
That Oversight notes the 2017/2018 Annual Report and that any amendments /comments that arise from the committee be incorporated into the Draft Annual Report for FY 2017/2018
: MM/MANAGER: IDP/PM
OS.10/Dec-18 DATE OF NEXT MEETING
To be advised
OS.11/Dec-18 CLOSURE
There being no further business to discuss the meeting was closed.
CONFIRMED THIS 14TH DAY OF MARCH 2019
x
CHAIRPERSON