ANNUAL REPORT 2017/18 - Umdoni Municipality

T H E J E W E L O F T H E S O U T H C O A S T1

U M D O N I M U N I C I P A L I T Y

THE JEWEL OF THE SOUTH COAST

A N N U A LR E P O RT2017/18

T H E J E W E L O F T H E S O U T H C O A S T

VISION

PRINCIPLES AND VALUES

MISSION

VALUES:

“By 2030 Umdoni will be the JEWEL of the South Coast”

• Job Creation• Economic Viability• Wellbeing of the Community• Environmentally friendly environment• Local Economic Development

“Working together in contributing to job creation, economic viability through sustained local economic development to ensure the well being of our community in eco friendly environment.”

VALUE VALUE STATEMENTIntegrity display a level of unquestionable honesty & ethicsResponsiveness working to improve the quality of life of all our communitiesDedicated being loyal & committed public servantsEfficiency ensuring all actions are value adding to seamless service deliveryHuman Dignity showing profound respect and observance to human rights of all our communities Accountability being transparent and open about all our actions

ACRONYMS & ABBREVIATIONS

A-G (SA) Auditor-General, South AfricaAIDS AcquiredImmuneDeficiencySyndromeANC African National CongressART AntiretroviraltherapyARV Antiretroviral ASGISA Accelerated Shared Growth Initiative of South Africa BBBEE Broad Based Black Economic EmpowermentBOQ Bill of QuantitiesCBD Central Business DistrictCFO ChiefFinancialOfficerCLLR/Cllr CouncillorDCoGTA DepartmentofCo-OperativeGovernanceandTraditionalAuthorityCWP CommunityWorksProgrammeDA Democratic AllianceDBSA Development Bank of Southern AfricaDEAT Department of Environmental Affairs and TourismDFA Development Facilitation ActDFID Department for International DevelopmentDRDLR Department of Rural Development and Land ReformDLGTA Department of Local Government and Traditional AffairsDM DistrictMunicipalityDoH Department of HousingDoL Department of LabourDoT Department of TransportDWAF DepartmentofWaterAffairs&ForestryEMP Environmental Management PlanEPWP Expanded Public Works ProgrammeEPWP PSC EPWP Provincial Steering CommitteeEXCO Executive CommitteeFBE FreeBasicElectricityFBS Free Basic Services FET Further Education and TrainingGM General ManagerHH HouseholdsHIV HumanImmune-DeficiencyVirusHR Human ResourcesICT Information&CommunicationsTechnologyIDP Integrated Development PlanIDPRF Integrated Development Plan Representative ForumIFP InkathaFreedomPartyIGR Inter Governmental RelationsIT InformationTechnologyISRDP Integrated Sustainable Rural Development Programme IWMP Integrated Waste Management PlanKPA KeyPerformanceAreaKPI KeyPerformanceIndicatorKZN KwaZulu-NatalLED Local Economic DevelopmentLGSETA LocalGovernmentSectorEducationTrainingAuthorityLM LocalMunicipalityLRADP Land Redistribution & Administrative ProgrammeLUF Land Use FrameworkLUMS LandUseManagementSystemNFP NationalFreedomPartyNPO Non-ProfitOrganisation

T H E J E W E L O F T H E S O U T H C O A S T

ACRONYMS & ABBREVIATIONS

NT NationalTreasuryMANCO Management CommitteeMDG Millennium Development GoalsMF MinorityFrontMIG Municipal Improvement GrantMLL Minimum Living LevelMM Municipal ManagerMPA Municipal Plan of ActionMPAC Municipal Public Accounts CommitteeMPCC Multi-PurposesCommunityCentreMSIG MunicipalSystemsImprovementGrantNDPA NationalDevelopmentProgrammeAgencyNFP NationalFreedomPartyNSDP National Spatial Development Perspective OHS OccupationalHealthandSafetyOPMS OrganisationalPerformanceManagementSystemPC Project ConsolidatePCPMU Project Consolidate Project Management Unit PDA Planning & Development Act PGDS ProvincialGrowthandDevelopmentStrategyPMS PerformanceManagementSystemPMTCT Prevention of Mother to Child TransmissionPMU Project Management UnitPr PartyRepresentativePSEDS ProvincialSpatialEconomicDevelopmentStrategyPT ProvincialTreasuryRDP Reconstruction and Development ProgrammeSANRAL SouthAfricanNationalRoadsAgencyLimitedSCM SupplyChainManagementSDBIP ServiceDeliveryandBudgetImplementationPlanSDF Spatial Development FrameworkSEA Strategic Environmental Assessment SIC Standard Industrial CodesSLA Sustainable Livelihood ApproachSODA State of the District AddressSONA State of the Nation AddressSOPA State of the Province AddressSOW Scope of WorksSPLUMA Spatial Planning Land Use Management ActSTATSSA Statistics South AfricaToR Terms of ReferenceUNDP United Nations Development ProgrammeVCT VoluntaryCounselingandTestingWSP Workplace Skills Plan

LEGISLATIVE ENACTMENTS

The Constitution South African Constitution Act 108 of 1996TheSystemsAct MunicipalSystemsActNo32of2000,MSAThe Structures Act Municipal Structures Act No 117 of 1998 DFA Development Facilitation Act No 67 of 1995MFMA MunicipalFinanceManagementActNo56of2003MPRA MunicipalPropertyRatesActNo6of2004

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C O N T E N T S

CHAPTER 1 - MAYORS FOREWORD AND EXECUTIVE SUMMARY 8Component A: Foreword: Office of the Mayor 81.1 Foreword 8

Component B: Executive Summary 101.2MunicipalManager’soverview 10

1.3Whoarewe? 12

CHAPTER 2 – GOVERNANCE STRUCTURE 24Component A: Political and Administrative Governance 242.1PoliticalGovernance 24

2.2AdministrativeGovernance 26

Component B: Intergovernmental Relations 282.3IntergovernmentalRelations 28

Component C: Public Accountability and Participation 282.4PublicMeetings 28

2.5IDPParticipationandAlignment 28

Component D: Corporate Governance 302.6RiskManagement 30

2.7Anti-CorruptionandFraud 30

2.8FinanceandSupplyChainManagement(SCM) 30

2.9By-Laws 31

2.10Websites 31

CHAPTER 3 – SERVICE DELIVERY PERFORMANCE (PERFORMANCE REPORT PART I) 32Component A: Basic Services 32 3.1WaterProvision 32

3.2WasteWaterProvision 34

3.3Electricity 36

3.4WasteManagement(ThisSectiontoInclude:RefuseCollections,WasteDisposal,StreetCleaningandRecycling)37

3.5Housing 40

3.6FreeBasicServicesandIndigentSupport 44

Component B: Road Transport 45 3.7Roads&Stormwater 45

3.8Transport(IncludingVehicleLicensing&PublicBusOperation) 48

Component C: Planning and Development 493.9Planning&LocalEconomicDevelopment 49

3.10LocalEconomicDevelopment(IncludingTourismandMarketPlaces) 74

Component D: Community Services 773.11Librarie,CommunityFacilities 77

3.12CemeteriesandCrematoriums 88

3.13ChildCare;AgedCare;SocialProgrammes 89


Component E: Environmental Protection 903.14PollutionControl 90

3.15BiodiversityandLandscape 90

Component F: Health 923.16Clinics 92

Component G: Security and Safety 92 3.17Traffic&Policing 92

3.18Fire/DisasterManagement 93

Component H: Sport and Recreation 963.19SportandRecreation 96

3.20CommunityFacilities

Component I: Corporate Policy Offices and Other Services 993.21FinancialServices 99

3.22HumanResourceServices 99

3.23InformationandCommunicationTechnology 101

3.24Property;Legal&RiskManagement 101

Component J: Organisational Performance Scorecard 102Component K: Umdoni Service Delivery Budget Implentation Plan - 2018/2019 148

CHAPTER 4 – ORGANISATIONAL DEVELOPMENT PERFORMANCE (PERFORMANCE REPORT PART II) 170Component A: Introduction to the Municipal Personnel 1704.1EmployeeTotals,TurnoverandVacancies 170

Component B: Managing the Municipal Workforce 1714.2Policies 171

4.3Injuries,SicknessandSuspensions 171

4.4PerformanceRewards 171

Component C: Capacitating the Municipal Workforce 1764.5SkillsDevelopmentandTraining 176

4.6SkillsDevelopmentExpenditure 177

CHAPTER 5 – FINANCIAL PERFORMANCE 178Component A: Statements of Financial Performance 1785.1 Statements of Financial Performance 178

5.2Grants 179

5.3AssetManagement 180

5.4FinancialRatiosBasedOnKeyPerformanceIndicators 180

Component B: Spending Against Capital Budget 1815.5 Capital Expenditure 181

5.6 Sources of Finance 181

5.7CapitalSpendingOnfiveLargestProjects 184

5.8BasicServiceandInfrastructureBacklogs–Overview 184

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Component C: Cash Flow Management and Investments 1855.9 Cash Flow 1855.10 Borrowing and Investments 1855.11 Public Private Partnerships 185Component D: Other Financial Matters 1865.12SupplyChainManagement 1865.13GRAPCompliance 187

CHAPTER 6 – AUDITOR GENERAL AUDIT FINDINGS 188Component A: Auditor-General Opinion of Financial Statements Year -1 1886.1 Auditor General Reports Year -1 (Previous Year) 188Component B: Auditor-General Opinion Year 0 (Current Year) 1976.2AuditorGeneralReportYear0(CurrentYear 197

OVERSIGHT REPORT ON THE ANNUAL REPORT OF UMDONI LOCAL MUNICIPALITY FOR FINANCIAL YEAR 2017/2018 354Annexure A – Annual Report Checklist 357Annexure B: Terms Of Reference: Mpac/Oversight Committee 373Annexure C – Comments Raised By Stakeholders On The Annual Report 376Annexure D – Minutes Of Oversight Committee Meetings 377

LIST OF TABLES Table1.1:OperatingIncome&Expenditure 18Table1.2:OperatingRatios 18Table1.3:CapitalExpenditure 18Table1.4:DepartmentalOverview 19Table1.5:AnnualReportProcessPlan 22Table2.1:MayoralIzimbizo 28Table2.2:IDP/BudgetRoadshows 29Table3.1:umzintoCBDstreetsweepingschedule 37Table3.2:ScottburghCBDstreetsweepingschedule 37Table3.3:ToiletCleaningUmzintoTaxiRankschedule 38Table3.4:ToiletCleaningatScottburghCBD 38Table3.5:Progressonhousingprojects 41Table3.6:Incomereceived:MotorLicensing 48Table3.7:StatisticsJuly–June2018 49Table3.7:Totalrevenue:Licensing 49Table3.8:Scheduleofapprovedplans 50Table3.9:Relaxationofbuildingline/rear/sidespaceapplicationsreceived 60Table3.10:Specialconsentapplications 64Table3.11:Rezoningapplications 65Table3.12:Combinedapplications 66Table3.13:Alterations,suspensionanddeletionofconditionoftitle 67Table3.14:Consolidationapplications 67


Table3.15:Registerofnoticesissue 68Table3.16:ApplicationsservedbeforeMunicipalPlanningTribunal 69Table3.17:Listofcommunityfacilitiesandservices 87Table3.18:Communityhallhirestatistics 89Table3.19:Cemeterystatistics 88Table3.20:Healthfunctions 92Table3.21:Traffic&Policingdata 92Table3.22:Majoractivitiesattendedto 93Table3.23:Incomereceived 93Table3.24:Disasterstatistics 94Table3.25:ResponseandRecovery 95Table3.26:Sportfieldfacilities 96Table3.27:Kick-aboutfields 96Table3.28:SocialServices 98Table3.29:ServiceobjectivesforHumanResources 100Table3.30:2017/2018AnnualPerformanceReport 102Table4.1:Employees 170Table4.2:Turnoverrate 170Table4.3:Performancebonuses 171Table4.4:EAPstatistics 172Table4.5:Workforceprofile 173Table4.6:Promotions 174Table4.7:Incomelevels 175Table4.8:Employeestrained 176Table4.9:Minimumcompetencylevels 177Table4.10:MFMAtraining 177Table4.11:Skillsdevelopmentexpenditure 177Table5.1:Statementoffinancialperformance 178Table5.2:Summaryofunspentgrants 179Table5.3:FinancialRatios 180Table5.4:CapitalExpenditure 181Table5.5:Spendingonfivelargestprojects 184Table5.6:Bankstatementbalance 185Table5.7:Investments 185Table6.1:Planofcorrectivemeasures2016/2017AuditReport 192Table6.2Planofcorrectivemeasures2017/2018AuditReport 201

LIST OF FIGURES Figure1.1UmdonilocalitywithinUGUDistrict 12Figure1.2Populationgrowthprojections 14Figure1.3Populationdistributionperward 14Figure1.4Genderdistribution 14Figure 1.5 Population distribution per Age & Gender 15Figure1.6Populationdistribution:Agegroups 15Figure1.7:Populationcompositionperrace 16

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Figure3.1:Accesstowater 32Figure3.2:Accesstowaterbysource 33Figure3.3:Accesstosafedrinkingwater 33Figure3.4:Accesstosanitation 34Figure3.5:Accesstotoiletsbytype 35Figure3.6:Accesstotoiletfacilities 35Figure3.7:AccesstoEnergy 36Figure3.8:Accesstoenergymap 37Figure3.10:Accesstorefuseremoval 39Figure3.11:Accesstobasicservices 40Figure3.12:Indigentsupport 44Figure3.13:LocalEconomicDevelopmentVision 74

APPENDICES AppendixA – Councillors;CommitteeAllocationandCouncilAttendanceAppendix B – Committees and Committee Purposes Appendix C – Third Tier Administrative StructureAppendixD – FunctionsofMunicipality/EntityAppendix E – Ward Reporting Appendix F – Ward Information Appendix G – Recommendations of the Municipal Audit Committee Year 0 Appendix H – Long Term Contracts and Public Private Partnerships Appendix I – Disclosures of Financial Interests AppendixJ – RevenueCollectionPerformancebyVoteandbySourceAppendixK(I): RevenueCollectionPerformancebyVoteAppendixK(ii): RevenueCollectionPerformancebySourceAppendixL – ConditionalGrantsReceived:ExcludingMIGAppendix M – Capital Expenditure – New & Upgrade/Renewal ProgrammesAppendixM(I): CapitalExpenditure-NewAssetsProgrammeAppendixM(ii): CapitalExpenditure–Upgrade/RenewalProgrammeAppendixN – CapitalProgrammebyProjectYear0AppendixO – CapitalProgrammebyProjectbyWardYear0AppendixP – ServiceBacklogsExperiencedbytheCommunityWhereAnother Sphere of Government Is Responsible for Service ProvisionAppendixQ – DeclarationofLoansandGrantsMadebytheMunicipalityAppendix R – National and Provincial Outcomes for Local Government

VOLUME II: Annual Financial Statements


LEGISLATIVE RESPONSIVITY: MUNICIPAL COUNCIL OF UMDONI

The2017/18AnnualReporthasbeenpreparedinaccordancewiththeprovisionsofSection121oftheMunicipalFinancialManagementAct(MFMA),56of2000,Section46oftheLocalGovernmentMunicipalSystemsAct(MSA),32of2000andCircularNo63ofProvincialTreasury,andthereafterapprovedbytheMunicipalCouncilafterfollowingalltheprocessesprescribedbySection129oftheMFMA.IncompliancewiththeMFMA,thisAnnualreportwastabledbytheMayorataMunicipalCouncilMeetingheldon30January2019,asprescribedbySection127oftheMFMA,andwasthereafter,intermsofSection21(a)oftheMSA,publicisedforcomments.

AsdirectedbySection129of theMFMA,theOversightCommitteewhich is theMunicipalPublicAccountsCommittee(MPAC)inclusiveoftwocommunitymembersassisttheMunicipalCouncilinconsideringtheAnnualReport.ThereportoftheOversightisincludedintheAnnualreportandismadepublicintermsofSection21(a)ofMSA.

Dr. VP Tsako Municipal ManagerUmdoni Municipality

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C H A P T E R 1OFFICE OF THE MAYOR AND EXECUTIVE SUMMARY

UmdoniMunicipalityisanExecutive

CommitteetypeofMunicipality,with

theMayor,DeputyMayor,Speakerand

seven Executive Committee members

asfulltimeCouncillorsand30part-

time Councillors.

COMPONENT A – FOREWORD:OFFICE

OF THE MAYOR

Umdoni Municipality is an Executive Committee type ofMunicipality,with theMayor,DeputyMayor,Speaker andseven Executive Committee Members serving as full timeCouncillorsand30part-timeCouncillors.The roleofthe Executive Committee is to implement the Municipal fiduciary, strategic duties, plans, policies and decisionsconsistent with the Municipal Vision and Mission. The Executive Committee acts on behalf of the Municipal Council. Notwithstanding this, the Municipality has fivePortfolio Committees that play an oversight role on ourmunicipal functions and make recommendations to council. However,over theperiodunder review, themunicipality’sSection 80 Committees (MPAC & Audit Committee) have been exercising their duties diligently and to the bestinterest of the Municipal council and its communities.

“By2030UmdonienvisionbetheJ.E.W.E.LofSouthCoast”.In March 2017 the Umdoni 2016 the Council updatedtheir vision to be in linewith vision 2030 of theNationalDevelopment Plan (NDP). The National Development Plan offersalong-termperspective,definesadesireddestinationandidentifiestherolesdifferentsectorsofsocietyneedtoplayinreachingthatgoal.UmdoniMunicipalIDPobjectivesseektoaligntheorganizationalobjectiveswiththatof theNational Development Plan objectives. Our IDP also seeks to provide a shared long-term framework within which our detailed planning can take place in order to advance the long-term goals set out in the NDP.

This vision does not only seek to lead us to theaccomplishmentsofourdeliberationsuntil2021/2022,butfor Umdoni Municipality to establish itself as a strategicenabler to stimulate economic growth and development. UmdoniMunicipalityhastothereforeremaincommittedtoachieve the following strategic objectives, as contained in theIDP:- To ensure provision, upgrading, and maintenance of

infrastructure and services that enhance economic development;

- To promote Economic Development in order to reduce poverty,inequalityandunemployment;

- To promote human rights and social upliftment of vulnerablegroups;

- To ensure financial sustainability and sound financialprinciples;

- To facilitate the integrated approach towards planning for urban and rural communities;


- To ensure effective and efficient internal and externalcommunication;

- To develop staff and ensure effective service deliverythroughtraining;

- To establish an efficient and effective ICT environmentandinfrastructuresystemsthatwilloptimizebusinessefficiencyandproductivityinlinewithIDPservicedeliverystrategies;and

- To improve the HR Framework that is in line with SALGA best practices and legislation and to ensure alignment of organizationalskillswiththeorganogram.

The vision, mission and strategic objectives were considered at theCouncil strategic planning session inMarch 2017.The developmental agenda of theMunicipality has beenachieved through public participation, communication networks, leadership and entrepreneurship.

Some of the Key Achievements for 2017/2018 financialyearamongstothersinclude:- Training of over 108 Staff members as per the Work Place SkillsPlan(WSP);

-Electrificationof500Households;-Construction&completionofMahlafunaCommunityHall;- Construction and completion of NkosiQikoCommunityHall;

-Upgradingof0,4KmofBhakajaneRoad;-ConstructionandCompletionofShingaRoadBridge;-Upgradingof0,3KmofSizophumelelaRoad;- Construction and completion of Causeway Bridge inMgangeni;

-ScottburghCBDupgrade;-UmzintoStormwaterupgraded;- Upgrading of Gqolweni & Nkombe Road from gravel

to black top asphalt amongst other projects that are still under construction that have been rolled over for completionin2018/2019financialyear;and

- Improved Intergovernmental relations and co-operative governance that has seen the partnership of Umdoni Municipality and the Department of Human SettlementofficiallyhandoverPhase1ofUmzintoSlumsClearanceFarm IsontiHousingproject to thecommunitywith470Beneficiariesbeingallocatedwithhouses.

Many service delivery milestones have been achieved,manychallengeshavebeenmet,noneofwhicharebeyondresolution, synergieshavebeen increased, frictionshave

happened,UmdoniMunicipalityhasbeenshownagainandagain to be a strategic Municipal area in the district. In all theworkofthefinancialyearunderreviewwewereguidedby the constitution, by-laws, policies and the IDP. MostimportantlytheimplementedfinancialresourceswhichfueltheactivitiesofthemunicipalitywasinaccordancewiththeMunicipal FinanceManagementAct of 2000. In terms ofthe above Act, council after considering the attached report and the reports of the independent auditors, presents the Annual Report for the financial year 2017-18 to itsstakeholders as an act of accountability, compliance andweinviteyoufurtherjourneywithusindeliveringservices,ensuring public participation, and accountable clean caring government.

I conclude with a paraphrase from, the words of Nelson Mandela “I have walked that long road to freedom. I have triednottofalter.Ihavemademisstepsalongtheway.ButI have discovered the secret that after climbing a great hill, oneonlyfindsthattherearemanymorehillstoclimb.Ihavetaken a moment here to rest, to steal a view of the glorious vista that surrounds me, to look back on the distance I have come.But Icanonlyrest foramoment, forwith freedomcomeresponsibilities,andIdarenotlinger,formylongwalkisnotended”.NelsonMandela.

This isvery true forusaswewalk the journeyofservicedelivery, public participation and accountable caringgovernment.Anyvictoriesreflectedherestilldemandthatwedonotfalter,thatwedonotlinger;werealizethatthereisalongwaytogo.That“workingtogetherwecandomore”,working against each other we can do nothing. There is more that binds us than separating us. I thank all Traditional Leaders, Speaker, Councillors, Executive Management, staffandstakeholdersofUmdoniMunicipalityfortheworktheyhavedone.

The support and dedication demonstrated by UmdoniPolitical Leadership and Administration cannot be undermined and as we close the year under review, wecontinue to be committed to delivering services to our communities in an efficient, effective and sustainablemanner as per the Constitution of South Africa.

His Worship, The MayorCllr. TW Dube

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Theyearunderreviewcoversthe

periodof1July2017until30June

2018.Intermsoflegislation,the

Municipal Manager is the designated

AccountingOfficer,andshemust

perform her functions in good faith, act

withfidelity,honesty,integrityandinthe

bestinterestoftheMunicipalityandits

communities.

COMPONENT B – EXECUTIVE SUMMARY

1.1MunicipalManager’sOverview

Theaccounting officer as the head of the administration,must oversee the execution and implementation of all Council Policies. It gives me pleasure, to reflect on thechallengesandachievementsoftheMunicipalityforthepastyear.InMay2017theUmdoniMunicipalityCounciladopteditsfive-yearstrategicPlan.Alongsidethis,theupdatedvisionthatleads“By2030UmdoniwillbetheJ.E.W.E.LofSouthCoast”wascraftedtodirectthestrategicobjectiveswhilstatthe same time enhancing Councils agenda as the enabler ofservicedelivery.The2017/2018UmdoniMunicipalityIDPagain illustrated theMunicipality’s key actions to achieveits mandate in terms of the Constitution of the Republic of SouthAfricaandSection84oftheMunicipalStructuresAct.The final review of the 2012/2013 - 2016/2017 IDP wasconcludedinMay2017.

This afforded the 2016 Municipal Council an opportunityto analyse and reflect on the prevailing socio-economicrealities and the municipality’s performance over thepast five year period and identify the Municipality’s coredevelopmentprioritiesforthenext5years.

ThemainServiceDeliveryprioritieshighlightedin2017/2018included Infrastructure Development, Organization devel-opment & Transformation through capacitating and training of our labour force, Sound financial management, Goodgovernance and public participation, Local Economic De-velopment & Land Use Management. During the course of 2017/2018financialyear, theMunicipalityexperienced in-stabilitywithinManagement.It’sworthtobenotedthatMu-nicipalManagerpostwasvacantfromAugust2017includ-ing the General Manager post for Planning & Development.

The top strategic risks facing theMunicipality are: underexpenditure of the capital budget, service delivery infra-structure failure, economic growth and development, full compliancewithMsCOA,andinsufficienthousingresourcesforemergencyrelocations.TheMunicipalityismaintainingahealthypaymentrateofconsumersasaresultofaffectivecredit control and debt collection procedures even though the vacancy of theAccountingOfficer position for a longperiod of time has affected service delivery and themunicipalityhasseenadecline inour revenuecollection.TomaintainasituationwheretheMunicipalityiseffectivelycollectingdebtsandahealthypaymentofourconsumers,it is important tokeepservicesnotonlyaffordable,but todeliverthesameserviceinthemostefficientandeconomical


manner as we are aware of the increasing pressure on the incomeofourcitizens.

In line with the provision of services to thecommunityofUmdoni, themunicipalityhas togetherwithUGUDistrict family of localmunicipalities entered into an agreement for the provision of Tourism and Local Economic Development withUGUSouthCoastTourismandLEDCatalyticprojectswiththeSouthCoastDevelopmentAgency.Theseentitiesare accountable to theDistrictMunicipality and report tothe Intergovernmental Relations Committee that is driven byUGUDistrictwhereUmdoniMunicipalityisrepresented.

Some of the IGR Programmes/Projects amongst others include the implementation of the Extended Public Works Programme in partnership with the Department of Public Works, working together with the South African Police Service through the implementation of the Bobbies on the Beat Programme and Working for the Coast Programme that is sponsored by the Department of EnvironmentalAffairs, Agriculture and Tourism. Municipal relations and performance of these public entities are governed by Memorandum of Understanding and Service LevelAgreements.

InthepreviousfinancialyearUmdoniMunicipalityreceivedanUnqualifiedAuditOpinionwith findingsby theAuditorGeneral. Umdoni 2016/2017AG Report had findings onSupply Chain Management, expenditure management,strategic planning & performance management and financial management. Administration developed a planof corrective measures as a remedial measure to address andresolveAGfindings.

Thankyoutoallresidents,visitors,partnersandcommunitygroups for the patience and support during 2017/2018.

A d m i n i s t r a t i o n leadership is looking forward to improve service delivery, together with all ourstaff through innovations and partnershipsin2018/2019.

Municipal Manager Dr. VP Tsako

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SECTION A: EXECUTIVE SUMMARY 1.1 WHO ARE WE UmdoniLocalmunicipalityislocatedinKwaZulu-NatalwithintheUguDistrictmunicipality(DC21intheProvinceof KwaZulu-Natal. Umdoni municipality consists of 19wardswithageographicalareaof994squarekilometres.It abuts eThekwini Metro to the north, and Umzumbe tothesouth,andUbuhlebezwetothewest,makingitalmosthalfwayfromPortShepstoneandDurban.TheMunicipalityis therefore conveniently located about 50 km fromDurban and 65 km from Port Shepstone. Umdoni has an approximatecoastlineof40kmandstretchesinlandasfarasKenterton.ItincludesthetownsofScottburgh,Umzintoas well as urban areas and settlements such as Amandawe, Emalangeni, Amahlongwa and Dududu.

The municipality incorporates seven traditional authorityareas. The traditional Authorities fall under Ugu Local

Source:Umdoni2017/2018AdoptedIDP

Houses of Traditional Leaders in KZN. The Local House

has its own vision, mission and strategic focus areas,

dependingondevelopmentprogrammesofitscommunity.

The Ugu Local House is governed by the Traditional

LeadershipandGovernanceFrameworkAct,41of2003,

and the KZN Traditional Leadership and Governance Act, 5

of2005.Thesetwopiecesoflegislationensurealignment

of the institution of traditional leadership in KZN with

constitutional imperatives. Umdoni Council comprises of

19 ward Councillors and 17 Proportional Representative

Councillors.

Figure 1.1: Umdoni Locality within UGU District


UmdoniMunicipalityhasatotalpopulationofapproximately144,551whichconstitutesof74,924ofthatpopulationarefemale and 69,627 are male from the total population.The Municipality also has a total number of 35,433 ofhouseholds.Itisdividedintothreemajorlandusezones,thatis,commercialagriculturedominatedbysugarcanefields,the traditional authority areas located to the north of themunicipal area and the coastal urban nodes forming part of theribbondevelopmentstretchingfromAmanzimtotidownthe South Coast. The urban nodes include Scottburgh, Park Rynie, Kelso, Pennington, Bazley, Ifafa Beach, Elysium,Mtwalume,andthehistorictownofUmzinto.

Umdoni has a coastline of approximately 40km andstretchesinlandasfarasUmzinto.Thelanduseoftheareaisdominatedbyagriculture,particularlysugarcane.WithinUmdoniMunicipality,thereare14urbanareas,which

fall under Umdoni Urban Scheme, where residential use is the predominant land-use. Residential varies from singleErvens toMultiFamilydwellings.Themajor townsare Umzinto and Scottburgh and this is because of thecommercial activities found in these towns. Umzinto hashighnumberof informal settlements in closeproximity tothe main town and this is because of the informal sector that exists within this town. Umzinto is a major publictransport route. The primary usage on the main road iscommercial and the settlement is on a linear pattern with residentialbeingontheperiphery.Althoughitisdevelopedwithsomeeconomicinfrastructure,itispoorlyplannedand

physical infrastructure requires substantial upgrading or

maintenance.Muchofthecentralareasaredominatedby

agriculturalproduction.Scottburghenjoysmixed landuse

ofshopuseonthegroundfloorandresidentialabovethe

shops.Mostof thegovernmentadministrationofficesare

located in Scottburgh and on the south is the residential

settlement.

ParkRynie is locatedbetweenUmzinto,Scottburgh, and

residential dominant settlement. On the North West of

ParkRynieistheIndustrialareawitharangeofindustrial

uses,forexamplebuilder’syard,CollectionofScrapmetal

etc. Amandawe is Semi rural, and Amahlongwa, and

EmalangeniaretheruralareaswithintheMunicipality,over

the last3years therehasbeenagrowing trendof these

areas moving towards being semi urban.

Another predominantusewithinUmdonimunicipalityistheplantation of sugarcane and this is an agricultural use with theIllovoSugarmilllocatedinSezela.Theareatothewestof theN2 is dominated bySugarCane fields associatedwiththeSezelaSugarMill,butalsoincludesUmzintoTown.Much of the central areas are dominated by agriculturalproduction.Beyondthesugarcanebeltareruralsettlementsthat stretch from Malangeni, KwaCele, and Amandawe in Umdoni to Dumisa, Nyuswa and Mbele traditional areasin Vulamehlo. These areas contain the largest number of poorhouseholds,locatedinruralsettlementswithverylittleaccess to economic opportunities and social facilities.

1.2 MUNICIPAL FUNCTIONS Presented under Appendix D is a classification ofgovernment’s obligation to provide services and themanner in which such services should be co-ordinated in termsofSectorResponsibility.Thistableisextractedfromthe Municipal Demarcation Act, 27 of 1998 which gaverise to the powers and functions between different sector groups e.g. District vs Local municipalities, Provincial and National spheres vs Local spheres of government, ESKOM, Provincial Department of Housing etc.

Where a function or power rests with an alternate stakeholder or parastatal, the Municipality plays a pivotal role asstipulated in the Intergovernmental Relations Framework ActAct13of2005forfacilitationandinter-relatedactiontoensurethedeliveryofservicestoitspeople.

POPULATION AND ENVIRONMENTAL OVERVIEW TheMunicipalityhasatotalnumberof35,433households.

UmdoniLocalMunicipalitycoversapproximately994km²,which representsabout21%of the totalareaof theUguDistrict Municipality. Approximately 11.0 million peopleresidedinKwaZulu-Natalin2016,ofwhichonlyabout7%residedintheUguDistrictMunicipality.UmdoniMunicipalityhasapopulationoflessthan144551peoplein2016andhadseenalargeincreaseinannualgrowthbetween2011and2016withagrowthrateof16.6%,whencomparedtothe growth rates on a national, provincial and district level. This is to be attributed to the re-demarcation of Municipal boundariesin2016andthedisestablishmentofVulamehloLocalMunicipality andUmdoniMunicipality inheriting thesix and a half wards from Vulamehlo which brings the total

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populationoftherecentlydemarcatedUmdoniMunicipalityto144550people.

POPULATION GROWTH According to Stats SA 2011 Census, over the last year,theMunicipalityhasseena16,6%populationgrowth.Theexpected population growth and its location, presents the area with a unique set of challenges including addressing the need of the growing population in terms of labour tenants, land restitution and land redistribution as well as the inheritanceof adisestablishedmunicipality that ispredominantlyrural.Inessence,itmayleadtothegrowthofinformal settlements on agricultural land, which could result negatively on agricultural production. Figure 1.2 belowdepicts the growth of the population should the population growthremainatonly1%overthenexttentotwentyyears.

SUMMARY OF POPULATION DEMOGRAPHICSFigure 1.2: Population Growth Projections

The Below Graph articulate population Growth per wards and wards that have higher populations within Umdoni LocalMunicipalityBeingWard8withover10000peopleand Ward 1 having a population of over 1 000.

Figure 1.40-1.6 indicate population distribution per agegroup and gender. Umdoni has 74924 females majoritybeing in the age group of 20-24 years. There are over69 000 males in the Umdoni municipal are with largest numberofmalesbeingbetweentheagesof20-24yearsasindicated in the followinf graphs. Figure 1.5-1.6

POPULATION DISTRIBUTION Figure 1.3 below indicates the population distribution inUmdoni per ward. This figure shows that population isspreadunevenlythroughoutthemunicipality.

Figure 1.3: Population distribution per ward

POPULATION DISTRIBUTION PER AGE & GENDER GENDER & AGE DISTRIBUTION

120000

100000

80000

60000

40000

2000

02001 2011 2021

Source:UmdoniAdopted2017/2018IDP.



120000

100000

80000

60000

40000

2000

0

War

d 1

War

d 2

War

d 3

War

d 4

War

d 5

War

d 6

War

d 7

War

d 8

War

d 9

War

d 10

War

d 11

War

d 12

War

d 13

War

d 14

War

d 15

War

d16

War

d 17

War

d 18

War

d 19

Figure 1.4: Gender Distribution 60 000

50 000

40 000

30 000

20 000

10 000

00-4 (Children 15-34 (Youth) 35-64 (Adults) 65+ (Elderly)

Males

Females

Total



Source:UmdoniAdopted2017/2018IDP

Figure 1.5: Population Distribution per Age and Gender

Figure 1.6: Population Distribution Age Groups

16

It can also be noted from figure 1.5 that Umdoni LocalMunicipality is a youth dominated Municipality with asubstantial number of people being within the youthbracket. With an increasing number of people between the ages0-4thismeansarisingneedforDepartmentofHealthto provide assistance in terms of Clinics, Immunizations,DepartmentofEducationwithearlychildhoodenrolmentsinto Schools as well as the provision of books. It can also be notedthattheagecohort15-35hasexperiencedagrowthsince the1996Census; thisgroup represents thedrivingforce behind the economically active population or totallabour force in theUmdoniMunicipality.This iswhereallsectorDepartmentsareneededtoplayaroleinthecreationofJobOpportunitiesinordertodecreasethedependencyratio.UmdoniMunicipalityhasinheritedpredominantlyruralwardsfromthedisestablishmentofVulamehloMunicipalityand this calls for the Department of Rural Development to get on board with regards to programmes that will alleviate thestrainonthemunicipalitywithregardstojobcreation.Rural development can aid the rural communities in areas such as hinterland tourism, agricultural development and sustainable farming that will increase jobs and ensure food securityforruralcommunities.

Figure 1.7 above indicates that the general population of Umdoni has increased since 2001 by 2.35 and indicatesthe growth rate per race, it can be noted that there has been a substantial decrease in White, Coloured and Indian persons that reside inUmdoni from1996 to 2001by 10.22%, 5.61% and 1.4% and theAfrican populationincreasingby28% from1996 to2001.However,findingsfrom the 2011 Statistics South Africa census show thatthere has been a slight increase in the white, Coloured population from 2001 to 2011 by 12.5%, 26.9% and theIndianpopulationstilldecreasingby14.8%.However, theabsolutefiguresfortheseracegroupsstillfallwayshortoftheAfricangroup,whichcompriseswell over84%of thetotalUmdoniMunicipalityPopulation.

POPULATION COMPOSITION Figure 1.7: Population composition per Race Group)

Black African

Coloured

Indian/Asian

White



DEPENDENCY RATIO The United Nations Development Programme1 (UNDP) definesthedependencyratioastheratioofthesumofthepopulationaged0-14andthataged65+tothepopulationaged15-64.Thechilddependencyratioistheratioofthepopulation aged 0-14 to the population aged 15-64. Theold-agedependencyratioistheratioofthepopulationaged65yearsorovertothepopulationaged15-64.Allratiosarepresented as number of dependants per 100 persons of workingage(15-64).Thismeansthatadependencyratioof0.5impliesthatforevery100peoplethatareeconomicallyactive50aredependents.ThedependencyratioofUmdoniMunicipality is52,7%ascomparedto2001whereitwas54,7%hasdecreasedinby2%in2011andaDependencyRatioof56,4%witha2%increasein2016.

POPULATION DENSITY The number of persons per square kilometre (1 km²) is229 in 1996, 263 in 2001and334 in 2011andhasnowdecreased to 145 in 2016 due to the incorporation ofVulamehlo.

ENVIRONMENTAL OVERVIEW The municipal area forms part of the Maputaland-Pondoland-AlbanyRegion,whichisinternationallyrecognizedareaofconservation significance and a biodiversity hotspot.TheUmdoniMunicipalityalsoformspartofthesecondrichestfloristicregioninSouthernAfricaandcontainsarguablyoneof the best coastal grasslands in South Africa, some of which have more Red Data or Protected species per hectare than anyothersuchbiomeinthecountry.TheUmdoniregionhasbeenextensivelytransformedoverthepast100yearsasaresult of human settlement and the agricultural activities. TheUmdoniMunicipalitycanbedividedintothreemajorland use zones that is commercial agriculture dominatedbysugarcane,thetraditionalauthorityareaslocatedinthenorth of the municipal area and the coastal urban nodes forming part of the ribbon development along the KZN South Coast.

Human related impacts and poor agricultural and industrial practices have placed the state of the environment under anenormous threat,whichhas resulted inmanyspeciesbecoming locally extinct. Just a decade ago theUmdoniMunicipality was characterized as having relatively lowlevelsofdevelopment;however,therecentrapidgrowthin

the real estate market has resulted in a huge increase in development along the environmentally sensitive coastalstrip, which places severe pressure on the fragile coastal and marine environment.

Theareasrelativelyun-spoiltnaturalfeaturesareconstantlyunder threat from developments and practices that are not in accordance with good environmental management principles. Regretfully environmental crimes are commonand acts such as deforestation, dumping and the pollution of rivers is a common occurrence and monitoring such offences is a great challenge. The environmental section has been engaging with schools, businesses, the youth,taxiassociationsandratepayerassociationsinanattemptto educate the public about bad environmental practices such as dumping and negative impacts associated with such practices.

SERVICE DELIVERY OVERVIEW A new approach we introduced in 2016 that looked atthe manner of delivering services to communities. It is incumbentonUmdonimunicipalitytoaccountina“BacktoBasic”measurementmethodasexpectedbyCo-OperativeGovernance and Traditional Affairs (COGTA). The Back to BasicsApproach has identified Key PerformanceAreas/Pillars that each local Municipality should gear towardsachieving:a)BasicServices:creatingdecentlivingconditionsb) Good Governancec) Public Participationd) Financial Managemente)Institutionalcapacity

Inachievingthesekeyperformanceareas,themunicipalitymade attempts to expedite the filling of critical positionsof Sec 54A and 56 Managers. However, throughout the2017/2018 financial year positions ofMunicipalManagerand General Manager Planning & Development remained vaccant with incumbents seconded by COGTA acting inthose positions. Issues of Institutional capacity throughthe training of staff members and awarding of bursaries to increasethecapacityoftheinstitution.

The municipality is looking at increasing its PublicParticipation platforms through the development and adoptionoftheCommunicationStrategy.Themunicipalityensures that public participation takes place through Mayoral Izimbizo, IDP/Budget Road shows and the IDPRepresentative Forums.

18

Table 1.1: Operating Income & Expenditure

Details Original Budget (R) Adjustment Budget (R) Actual (R)Income Grants 189 770 000 218617253 190973411Rates, levies and tariffs 88116357 90696993 103935665Other 63734623 53998810 33988803Sub-total 341620980 363313056 328897879Less:Expenditure 266749535 287812041 259853367 Gain (loss) 0 0 481457Surplus/(Deficit) 74 871 445 75 501 015 69 525 969

Table 1.2: Operating Ratios

Details %Employeecosts 30.00%Contracted services 28.00%

Table 1.3: Capital Expenditure

Details 2017/2018 2016/2017Original Budget 75291445 57824996Adjusted Budget 75 501 015 109642236Actual 69044599 70930905

Capitalexpendituredidreach91%intheyearunderreview.

FINANCIAL HEALTH OVERVIEW Employeecostscontinuetotrendclosetothenorm;however,adecreaseintheratiohasbeenattainedwhencomparedtolastfinancialyear.Wewillcontinuewithaplantoensurethatthisreducedexpenditureismaintainedandreducedifpossiblewithintheensuingyears.

CAPITAL HEALTH OVERVIEW Capitalexpenditurehasdecreasedintheyearunderreview.

Spendingon theapprovedBudget hasbeencloselymonitored for the year2017/2018and improvement in spendingpatterns isnecessary.Underspendingontheapprovedbudget isaprimaryconcern for thecurrentfinancialyearandcorrectivemeasureshavebeenimplementedtorectifythisandensurethatthisdoesnothappenintheupcomingfinancialyears.

INTERNAL AUDITING: GOVERNANCE OF FINANCIAL HEALTH UmdoniMunicipalityhashadchallengeswithcapacityintheInternalAuditUnitaftertheresignationoftheSeniorManager:Internal Audit, however Umnotho Business Consulting was appointed to undertake the functions of the Internal Audit Unit.

InternalAuditmustfunctionallyreporttotheAuditCommittee,andadministrativelytotheAccountingOfficer.IndependenceisachievedthroughtheorganizationalstatusandtheobjectivityofInternalAuditactivity.Statutorilyundertheauspiceofthecharter of the Audit Committee serving as its terms of reference, the Performance Audit Committee continues to function withtheMunicipalManager’sOffice,Dr.VTsako,FinancialServices,Ms.TMhlongoandtheInternalAuditConsultantsUmnothoBusinessConsultingfulfilsrolesattheAuditCommitteeaspertheAuditCommitteeCharter.


AlignedtoSection165,Chapter14oftheMunicipalFinanceManagementAct(MFMA),UmdoniMunicipalityappointedUmnotho Business Consulting to sustain its Internal Audit Unit, however the contract with Umnotho Business Consulting was terminated in January 2018. InternalAudit provides an independent objective assurance and consulting activitythataddsvalueandimprovestheoperationsoftheMunicipality. InternalAudithelpstheorganizationtoaccomplish itsobjectivesbybringingasystematicanddisciplinedapproachtoevaluateandimproveeffectivenessofriskmanagement,control and governance.

TheInternalAuditUnitadherestotheInstituteofInternalAuditor(IIA)Standards,CodeofEthics,TreasuryRegulations,King III and the Municipal Finance Management Act.

MONITORING OF FINANCIAL GOVERNANCE: PLAN OF CORRECTIVE MEASURES InternalAuditwastaskedwiththeresponsibilityofmonitoringandevaluatingtheadherenceoftheActionPlanstemmingfrom thePlanofCorrectiveMeasuresof theAuditReport2016/2017, includingmattersarising from theManagementReport2016/2017.95%ofallthematterswereattendedto.

ORGANIZATIONAL DEVELOPMENT OVERVIEW Table 1.4: Department Overview: Roles & Responsibilities for Service Delivery

Department Functions OfficeoftheMunicipalManager a. IDP/PMS

b. Internal Audit c. Public Participation & Communications d. Council Support

Corporate Services e. Legal & Estates f. Huma Resources g. InformationTechnologyh. Auxiliary&Administration

CommunityServices a. CommunityFacilitiesb. Traffic&Policingc. Beach d. Libraries e. Fire & Disaster f. Parks & Gardens

Financial Services a. SupplyChainManagementb. Budget & Compliance c. Revenue d. Expenditure e. Assets & Liabilities

Planning & Development a. Local Economic Developmentb. Building Control c. Town Planningd. Environmental Management

Technical Services a. Project Management b. Waste Managementc. Human Settlements d. Fleet Management

20

AUDITOR GENERAL REPORT Current Year Audit Opinion: FY 2017-18

AuditOpinion:Unqualifiedwithfindings

Emphasis of matter:Asdisclosedinnote48tothefinancialstatements,themunicipalityincurredirregularexpenditureofR49,89million(2016-17:R48,06million)asitdidnotfollowaproperprocurementprocess.

Internal Control: Thewasaninternalcontroldeficiencyincludedintheauditreportthatresultedinthefindingsoncompliancewithlegislationincluded in the audit report. The Auditor-General expressed that leadership did not establish effective oversight and monitoringoverfinancialreportingprocessesandcompliancewithlawsandregulations.

UmdoniMunicipalityYear 2014-15 2015-16 2016-17 2017-18Opinion Unqualifiedwithno

findings

(clean audit)

Unqualifiedwithfindings



OtherMaterialFindingsonLegalandRegularityrequirementsCompliancewithKeylegislation

No Yes Yes Yes

Predetermined objec-tives

No No No No

AspartofAuditorGeneral’scommitmenttoencourageandenhancebetterfinancialunderstandingandinfluencebetterauditoutcomes,wecommunicatewiththeaccountingofficerregarding,amongstothermatters,theplannedscopeandtimingofauditandsignificantauditfindings,includinganysignificantdeficienciesininternalcontrolthatweidentify.

TheratingsappliedbytheOfficeoftheAuditorGeneralisasfollows:-a) Significant deficiency is not applicable (Good) b) Progress made on implementing preventative or detective controls (In Progress) c) Internal controls (Bad)

Audit dimensions of internal control Financial Performance objectives

Compliance with laws and regulations

Leadership Provide effective leadership based on a culture ofhonesty,ethicalbusinesspracticesandgoodgovernance, protecting and enhancing the best interestsoftheentity

Significantdeficiencyisnotapplicable

Significantdeficiencyis not applicable

Significantdeficiencyisnot applicable

Exerciseoversightresponsibilityregardingfinancialandperformancereportingandcompliance as well as related internal controls

Progress had been made to address it



Implement effective human resource management to ensure adequate and sufficientlyskilledresourcesareinplaceandthat performance is monitored





Establish and communicate policies and procedures to enable and support the understanding and execution of internal control objectives, processes and responsibilities




Develop and monitor the implementation of action plans to address internal control deficiencies




Establish and implement an Information Technologygovernanceframeworkthatsupports and enables the business, delivers value and improves performance


N/A N/A

Financial and Performance Management Implementproperrecordkeepinginatimelymanner to ensure that complete, relevant and accurate information is accessible and availabletosupportfinancialandperformancereporting




Implementcontrolsoverdailyandmonthlyprocessing and reconciling transactions




Prepare regular, accurate and complete financialandperformancereportsthataresupportedandevidencedbyreliableinformation




Review and monitor compliance with applicable legislation



Significantdeficiency

Design and implement formal controls over informationTechnologysystemstoensurethereliabilityofthesystemsandtheavailability,accuracyandprotectionofinformation


N/A N/A

Implement appropriate risk management activities to ensure that regular risks assessments, including the consideration ofinformationtechnologyrisksandfraudprevention, are concluded and that a risk strategytoaddresstherisksisdevelopedandmonitored




Ensurethatthereisanadequatelyresourcedandfunctioninginternalauditunitthatidentifiesinternalcontroldeficienciesandrecommendscorrectiveactionseffectively




22

Ensure that the audit committee promotes accountability,andservicedeliverythroughevaluating and monitoring responses to risk and overseeing the effectiveness of the internal controlenvironment,includingfinancialandperformance reporting and compliance with legislation




Conclusion: Office of the Auditor-General, South Africa (AGSA)

Elevenauditrecommendationsacceptedbymanagementintheprioryearonmattersincludedintheauditor’sreportandotherimportantmatterswereimplemented,oralternativeactionsweretakentoresolvethefinding.

Threerecommendationsarebeingimplementedasatreportingdate.Themunicipalityhasmanagedtoremainstagnant/unchangedinauditoutcomesandobtainedunqualifiedauditopinionwithfindings.

STATUTORY ANNUAL REPORT PROCESS IntermsofSection121(PreparationandAdoptionofAnnualReports)oftheMunicipalFinanceManagementAct,2003,everyMunicipalityandeveryMunicipalEntitymustforeachfinancialyearprepareanannualreportinaccordancewiththisChapter.TheCouncilofaMunicipalitymustwithin9monthsaftertheendoftheFinancialYeardealwiththeannualreportofthemunicipalityandofanymunicipalentityunderthemunicipality’ssoleorsharescontrolinaccordancewithSection129.

TheActclearlystipulatesthepurposeandcontentsof theAnnualReportwiththetimeframesandsubmissionstotheAuditor General until it reaches adoption and printing stage/s.

Adevelopmentprocesshasbeendrawn-upinpreparationofthe2017/2018AnnualReportclearlyoutliningthetimeframesandstagesthatthedocumentisprocessedpriorfinalityandadoptionbytheMunicipalCouncil.TabulatedbelowistheProcessPlan:-

Table 1.5: Annual Report Process PlanItem Activity Responsible Person Timeframe 1 Submission of Performance Information to AG HODs 31July

AG–30August20182 1st MPAC/Oversight meeting to Consider the 1st Draft OMM August20183 Submission of the 1st Draft Annual Report OMM 30August20184 Capturing of Photographs for the pictorial component

of the Annual Report Municipal Staff Throughout the

Financial Year 5 Editing of the Draft Annual Report OMM 31October20186 Submission of the 1st Draft to Top Management OMM September Manco 7 SecondroundofEditingoftheARbytheTaskTeam

and production of the 1st Draft Service Provider & OMM October2018

8 2nd MPAC/Oversight meeting to Consider 1st Draft OMM October20189 Appointed Service Provider for printing, graphics

designandlayoutOMM March2019

10 3rd MPAC/Oversight to assess amendments to the 1st Draft

OMM March2019


Item Activity Responsible Person Timeframe 11 1st Draft from Printers received and circulated and

consideredbyMPACOMM March2019

12 Tabling of the Draft Annual Report to Council OMM January201913 Submission of the Draft AR to Auditor General OMM January201914 Public Comments Period OMM February201915 FinalReviewbyTopManagement OMM March201916 Oversight to Consider the Final Draft before Council OMM March201917 Oversight Report Developed OMM March201918 Receive2ndDraftfromPrintersforadoptionby

Council OMM March2019

19 AdoptionoftheARandOversightReportbyCouncil OMM 31March201920 FinalPerusal&SignOffbyAGonAuditReportin

Annual Report Internal Audit April/May2019

21 Posting of Final AR on website ICT May201922 Submission and Circulation of the printed AR

together with the Oversight Report to Council, RelevantOrganizationsofState,stakeholdersandinstitutions

OMM May/June2019

24

COMPONENT A: POLITICAL AND ADMINISTRATIVE STRUCTURE

POLITICAL STRUCTURE EXECUTIVE COMMITTEE (EXCO)

2.1 Political Governance Umdoni Municipality comprises of 37 Councillors, sevenwhich are full time Councillors that serve on the Umdoni Council.

TheExecutiveCommittee(EXCO)ismadeupoftheMayor,DeputyMayor,and1Member reportsdirectly toCouncil.EXCOischairedbyHisWorshiptheMayor,CllrTWDube.

The Speaker is the ex-officiomember of all Committeesof Council and is the Chairperson of Council meetings. All members of EXCO and the Speaker are full time Councillors.

In terms of Section 9 of the Municipal Structures Act, five established Portfolio Committees report to EXCOand 2 Section 80 Committee that being the MunicipalPublic Accounts Committee (MPAC) 3 Audit CommitteereportdirectlytoCouncil.CouncilnominatedChairpersonsfor each Portfolio Committee. Each committee has its own TermsofReference.Thecorefunctionistolookatspecificissues that relate to each Portfolio Committee.

The Portfolio Committees deliberate and submit recommendations to EXCO to resolve upon. EXCO reports toCouncil.Council&EXCOmeetonamonthlybasis.

The Honourable Speaker of Council CllrNPMpanza

His Worship TheMayor

Cllr T W Dube

Her Worship DeputyMayorCllr S T Khathi

Cllr S Mzelemu Exco Member

Cllr E V Baptie Exco Member

Ward 10

Cllr S S I Kwela Exco Member

Ward 14

Cllr B C Mngadi Exco Member

Ward 3

Cllr M J Cele Ward 16

C H A P T E R 2GOVERNANCE


COUNCILLORS

Cllr Z T Hlongwa Ward2

Cllr B O Mbhele Ward 1

Cllr S C Shange Ward 8

Cllr H D T Mtambo Ward4

Cllr N Y Khabela Ward 7

Cllr M C Ngcobo Ward 5

Cllr L R Dlamini Ward 6

Cllr P E Thabethe Ward 9

Cllr S Singh Ward 15

Cllr N P Nombika Ward 11

Cllr F M Ngwane Ward 17

Cllr R Bhoola Ward 12

Cllr S H Cele Ward13

Cllr R Brijraj P R Councillor

Cllr N D Hlongwa Ward 18

Cllr T Sokhulu P R Councillor

Cllr D P Gambushe P R Councillor

Cllr D M M Hlengwa P R Councillor

CllrJNEGwalaWard 19

CllrLNMyendeP R Councillor

Cllr M A Khan P R Councillor

Cllr S D Mdluli P R Councillor

Cllr K K Armugam P R Councillor

CllrJJEastP R Councillor

Cllr S Sookhraj P R Councillor

Cllr R S Maharaj P R Councillor

CllrMAlly P R Councillor

CllrJNdlelaP R Councillor

Cllr B B Sosibo P R Councillor

26

ADMINISTRATIVE GOVERNANCE

Umdoni Municipality has five Department line functiondepartments, each of which is managed by a GeneralManager who reports directly to the Municipal ManagerwhoistheAccountingOfficer

MunicipalManger:Dr. VP Tsako

GM:CommunityServices:MrsLB

Shange

GM:CorporateServices:Mrs NE Ncame

GM:TechnicalServices:Mr SV Mngadi

GM:FinancialServices:MsThandazileMhlongo

GM:Planning&Development:MrMMzotho


COUNCIL PORTFOLIO COMMITEES

ThediagrambelowindicatestheworkflowprocedureswithintheMunicipality:

ThediagrambelowindicatestheworkflowprocedureswithintheMunicipality:

Infrastructure & Housing Portfolio

Committee

Infrastructure & Housing Portfolio

Committee

Community Services Portfolio

Commitee

Community Services Portfolio

Commitee

Planning & Development Portfolio

Committee

Planning & Development Portfolio

Committee

Finance & Administration

Portfolio Committee

Finance & Administration

Portfolio Committee

Co-orporate Service Portfolio Committee

Co-orporate Service Portfolio Committee

EXCO

MANCO

MPCA

Internal Audit

COUNCIL

EXCO

28

COMPONENT B: INTERGOVERNMENTAL RELATIONS 2.3 INTERGOVERNMENTAL RELATIONS

COMPONENT C: PUBLIC ACCOUNTABILITY & PARTICIPATION 2.4 PUBLIC MEETINGS

Our intergovernmental relations deal largely with ourrelationships and inter-dependencies with our parent Municipality UGU District, as well as those relationshipswith all other governmental departments upon which all Municipalities are inter-dependent.

There has been a marked improvement in this area with particularstrengthbeingidentifiedattheoperational levelof IGR via the various platforms e.g.: Speakers Forums,Planners Forums, Chief Whips Forums, Municipal Managers Forums, the UGU District IDP Representative Forums etc.

While therehasalsobeensignificant improvement in thestrategic level of IGR, which is managed at the District level, there is still room for improvement in this area especially during planning phases of our budget andstrategic planning processes where the municipal IDP RepresentativeForumdoesnotrealizeafullrepresentationof all the Sector Departments and in turn that causes non-alignment between the National, Provincial and Municipal plannedprogrammes.However,weareconfidentthatthe2018/2019FinancialYearwill seeacontinuedexpansionand strengthening of the gains that have been made in the area of IGR.

As part of Public Participation Programme, Umdoni Municipality holds itsMayoral Izimbizoannually.Theaimis to obtain feedback from the communities on service deliverymattersandthewell-beingoftheMunicipality.Thisreport seeks to reinforce continuous public participation.

The programme is done in partnership with the UGU District Municipality and all government departments within thejurisdictionofthemunicipality,thuspromotingco-operativegovernance. This programme promotes the transmission of service Delivery to the communities, whose mattersandissuesareaddressedatthevenue,savingcommunitymembers the trouble of travelling long distances to access ourMunicipalOffices.

The2017/2018MayoralIzimbizowereheldasfollows:

Table 2.1 Mayoral Izimbizo

Ward Venue Time Date W1 Bhudubhudu

CommunityHall10H00 06/11/2017

W3 Bhewula CommunityHall

10H00 10/11/2017

W17&19 Inkosi Mkakwa CommunityHall

10H00 13/11/2017

W5 MayfieldOpenGround

10H00 15/11/2017

W7, 08 & 09

Malangeni MPCC 10H00 20/11/2017

W06 Mistake Farm CommunityHall

10H00 22/11/2017

IDP/BUDGET ROAD SHOWS 2017/2018 In termsof theMunicipalSystemsActof2000(Act32of2000),theMunicipalityistoconsultthepublicwithanaimto obtain inputs to the proposed budget, as well as IDP, whichisa5-yearstrategicplanoftheMunicipalitywithallprojects that are set to take place during the 5 Years of the elected Council.


Table 2.2: The IDP/Budget Roadshows

Ward Venue Time Date W2 KwaJoniSportfield 10H00 05/04/2018W7,8&9 Malangeni MPCC 10H00 06/04/2018W4 BhadaneCommunityHall 10H00 10/04/2018W18 KwaDlangezwaCommunityHall 10H00 11/04/2018W1 DumayoCommunityHall 10H00 12/04/2018

WARD COMMITTEES The roles and responsibilities of Ward Committees are described and applied according to Ward Committee policies and legal framework.

The Municipal Structures (Act 117 of 1998) provides for the establishment of Ward Committees. These structures are created to assist the Ward Councillors to carry outtheir mandate. Ward Committees are intended to deepen democracy & accountability and ensure a healthy socialcontract exist between communities and Municipal Government.

ThemainrolesofWardCommitteesareasfollows:a) TomonitortheperformanceoftheMunicipalityandraise

issues of concern in the local wards b) To increase the participation of local residents in municipal decisionmaking,astheyareadirectanduniquelinkwiththe Council

c) They are representative of the local ward and are notpoliticallyaligned.

d) They are involved in matters such as the IntegratedDevelopment Planning process, Municipal Programmes, as all these processes impact local communities

e) Theyassistincommunityawarenesscampaignsastheyunderstand and know the needs of the communities.

ESTABLISHED AND FULLY FUNCTIONAL WARD COMMITTEES Umdoni Municipality comprises of 19 Wards, rural andsemi-rural components. The ward committees consist of 10 members that represent sectors or VDs. The Ward Councillor is the Chairperson of that particular ward. A secretaryisappointedbytherespectiveWard/stoperformthe administrative functions of the Ward Committee.

As per regulations and Guidelines for Ward Committees, allCommitteesare required tomeetmonthly (totalling12meetings per annum), and have constituency meetings

30

COMPONENT D: CORPORATIVE GOVERNANCE OVERVIEW OF CORPORATE GOVERNANCE

2.6 RISK MANAGEMENT ARiskbasedAuditPlan,whichspansathree-yearperiodwas approved by the Audit Committee and adopted byCouncil. Subsequent to an annual revision of the risk assessment register, an annual Internal Audit Plan is collated. Risk Management is prevalent and rife with salient challengeswhicharenotuniquetotheUmdoniMunicipalityenvironment. Risk is addressed in operational, strategic, information, financial, legislative and reputational/socialcategories and is monitored on low, medium and high rating scale.

Risk Management Committee was stable. The Annual InternalAudit for the financial year 2017/2018 has beenprimarilyinformedbytheriskprofilingprocess.

2.7 ANTI-CORRUPTION & FRAUD The internal Audit unit of Umdoni Municipality, togetherwith the UGU District Local Municipalities have launched the UGU District Anti-Fraud and Corruption hotline in 2013/2014 FY at Umdoni Municipality Scottburgh townHall. The hotline serves as a central complaints unit for the UGU community to voice their complaints and get themaddressedappropriately.Thehotlinenumber is0801111660

2.8 FINANCE AND SUPPLY CHAIN MANAGEMENT (SCM) OPERATIONS OF SUPPLY CHAIN MANAGEMENT Supply chain management (SCM) is an integral partof financial management. This function integrates theplanning, procurement and provisioning processes, and seeks to introduce best practices, whilst at the same time addressingGovernment’s preferential procurement policyobjectives.

The accounting officer of a municipality must implementanefficientsystemofacquisitionmanagement,intermsofparagraph11oftheMunicipalSupplyChainManagementRegulations,toensurethat:

a)Thatgoodsandservicesareprocuredbythemunicipalityinaccordancewithauthorizedprocessesonly;

b) That expenditure on goods and services is incurred in terms of an approved budget in terms of section 15 of the MFMA;

c) That the threshold values for the different procurement processesarecompliedwith;

d) That bid documentation, evaluation and adjudication criteria and the general conditions of a contract, are in accordancewithanyapplicablelegislation;and

e)ThatanyTreasuryguidelinesonacquisitionmanagementareproperlytakenintoaccount.

ThesearephasesthatdistinguishtheSCMprocesses:• Demand management which deals with the planning process,suchas:oDeterminationofmarketstrategy.

• Acquisition management which deals with procurement processes,suchas:o Identification of preferential policy objectives which

include the implementation of BBBEE scorecards as adoptedinDecember2011;

o Compilation of tender documentation, including Conditions;

oDeterminationofevaluationcriteria;oEvaluationoftendersandtablingofrecommendations;oCompilationandsigningofcontractdocuments;ando Contract administration (contract register).

• Logistics management, which deals with provision of services;and

• Disposal management, which deals with disposal of assets once their lifespan has come to an end.

Improvements made in the 2017/2018 financial yearincludedtheconsolidationofthefollowing:• Contract register where we monitor the spending of awardedbids;

• Circulation of a checklist schedule for quotations below R200000,allcosts inclusive, toensure fullcompliancewiththerequirementsofthebidandlegislativeprescripts;

• Monitoring of the quotation register, where service provider information is updated regularly before an


appointmentismade;• Registering of bids awarded to Construction IndustryDevelopmentBoard(CIDB);

• Reporting of awarded bid contracts and quotations to NationalTreasuryonalivefeed;

• Recordingofpre-evaluation/functionalityscoringforbidsin order to document how the committee arrives at their scoringandthedeliberationsthattookplace;

• Recording of all site briefing meetings for us to havedocumentation on what was discussed and to know changesmade;and

• Set dates were designed for BID committee meetings for members to be informed on time and also to be able to prepare for the meetings.

Challengeswecontinuetoexperience:• CompliancetoSDBIPbyuserdepartmentsasitemsarenotprocuredaccordingtotheprocurementplan;

• Committee members not attending the bid committee meetings;

• Bidders not fully completing the bid documents andattachingthenecessaryinformation;

• Late submission of requests for procurement from the user departments,whichleadstotheinabilitytoconcludeSCM processes on time. This results in unnecessaryextensionofcontracts;

• Poorunderstandingofcontractmanagement;

UmdoniMunicipalitycomplieswiththeprescribedframework,Section112oftheMunicipalFinanceManagementActNo.56of2003(MFMA),whenacquiringgoodsandservicesinaway that is fair, equitable, transparent, competitiveandcost-effective.Thisisachievedbythefollowingactivities:• WeadvertiseallourbidsinpublicandontheMunicipalitywebsitefortransparency;

• Wedo that inorder toobtainvalue formoneyas therewill be competitive bidding of price and/or proposal offers fromvariousserviceproviders;

• Bids are opened in public and offers are read in public to avoidcorruptionandtemperingwithbidprices;

• Intention to award for a successful bidder is published in order to allow objections, if any, from other serviceproviders;

• Unsuccessful bidders are informed in writing of the bid outcome;and

• A bid register is published on the website to offer those who could not make it to the bid opening to have the result of the bid opening.

2.9 BY-LAWS Onlytwoby-lawswerepromulgatedduringthe2017/2018financial year Tariffs and Credit Control. However, beingmindful of the incorporation of a portion on erstwhile VulamehloMunicipalityintoUmdoniatsomestageduring2016, an analysis of the By-Laws currently applicable toboth Municipalities is imminent so as to ensure that the enlargedareaofUmdoniisadequatelycoveredintermsofappropriateby-laws.

Thisexercisewillnotbecompletedin2017/2018financialyear and will continue until finalized, possibly well into2018/2019FinancialYear.

TheSection14NoticeasissuesbytheOfficeoftheMECfor the Department of Co-operative Governance and Traditional Affairs (COGTA) provides guidance on the treatmentandpromulgationoftheby-lawstobeapplicableinthewholeofUmdoniMunicipality.

2.10 WEBSITE Our website remains the main bridge of communication between the Municipality, public and stakeholders. Allcomputers currently placed in our libraries are properlymaintained in order to ensure that the information placed on the website is easily accessible to the public. Wecontinuously strive to ensure that all information postedon the website is of public interest and also complies with legislations such as MFMA Section 75. Important municipal documents such as the Budget, IDP, Policies and Municipal services delivery agreements have been placed on theMunicipal website.

32

C H A P T E R 3SERVICE DELIVERY PERFORMANCE (PERFORMANCE REPORT PART I )

COMPONENT A: BASIC SERVICES 3.1 WATER PROVISION UmdoniMunicipalityisnottheauthorityforWater,SanitationandElectricity.TheseresponsibilitiesvestwithUGUDistrictMunicipalityandESKOMrespectively.

TheUmdoniMunicipalityisexperiencingwatershortageanddisruption of services on a regular basis in areas such as Ward04Bhadane,amongstothers.TheprovisionofwateristheresponsibilityoftheUguDistrictMunicipalityalthoughtheLocalMunicipalityisassistingingatheringofinformationand the development of a Consolidated Infrastructure

Plan to inform theWater Services Development Plan byproviding information on backlogs and needs. This will assist the District to strategise the eradication of backlogs. The map below depicts the service level provision within theUmdoniMunicipalitywithWard indicatedashavingahigher than average level of service provision.

It must be noted that there has been some improvement in the provision of safe drinking water within Umdoni area ifcomparinginformationfromcensus2001and2011.Thefiguresbelowillustrateimprovements.

Figure 3.1: Access to Water

Source:Umdoni2017/2018SDF.


Source:StatsSA2016CommunitySurvey

Figure 3.2: Access to Water by Source

Fig 3.3: Access to Safe Drinking Water


34

UGU District Municipality has increased water servicesdeliveryto83%ofitshouseholdseventhough17%ofthe83%isbelowthenationalminimumstandard.Theremaining19%getswaterfromsprings,boreholesandstreams(UGUWSDP2015/2020).Agedwaterandsanitationinfrastructure,lackofcapacityofkeytreatmentplantscontinuestobeachallenge and results in many interruptions and servicedelivery challenges. Key programmes around this stillpresent challenges for the urban coastal strip.• Refurbishment of sanitation infrastructure • Waterbornesanitation-only18%reticulated• SepticandConservancytanks-16%• Augmentationofwaterbulksupplyschemes• Development of water resources (Dams) • Sustainable sanitation for low cost housing projects

Themajorinfrastructureforwaterincludes:• 7 Dams • 4300kmPipelines• 153 Reservoirs

• 125 PumpStations• 18 WTW • 20 WWTW

3.2 WASTE WATER PROVISION Access to sanitation has been increased to 94% of thehouseholds in Ugu district. 35% of the 94% is however,according to STATS SA, below the National standard (VIP). UmdoniMunicipalityhasover10000householdswithnoaccess to sanitation. Though an improvement of access to basicservicessuchasSanitationcanbenotedfrom2011to2016somehouseholdsstillhavenoaccesstoadequatesanitation that is within the dwelling unit. UGU District Municipality is responsible for the provision of sanitationwithin Umdoni and intergovernmental relations need to be strengthenedtoeradicateVIPToiletsystemsinsomeareasaswellasprovisionofsanitationsystemsthatarewithinthehousehold/yard.

Figure 3.4: Access to Sanitation

Source:Umdoni2017/2018SDF


ThebasicservicesareachallengeastheyinvolveanumberofstakeholderswithUmdonibeingtherecipientforsomeandtheimplementingagentforothers.Belowisagraphthatindicatessanitationbytypeandlocationwithintheyard/dwellingunit.

UguDistrictMunicipalityremaincommittedtobasicserviceprovision.Theprovisionofsustainablebasicservicesandthepromotionofdevelopmentarethekeyfocusareasofthedistrictmunicipality.IncontextofwaterservicesandsanitationUGUDistrictMunicipalityneedstoovercomeseveralchallengesrelatingtocapacity,planningandperformancemonitoringof projects, basic services backlogs and inadequate services leading to sewer blockages amongst others.

Figure 3.5: Access to Toilet by Type

Figure 3.6: Access to Toilet Facilities by location within the household



36

3.3 ELECTRICITY PROVISIONFigure3.7belowindicatestheaccessofelectricitywithinUmdoniMunicipalityandhasbeenextractedfromtherecentlyadoptedMunicipalIDP2017/2022.Atotalof21529HouseholdsinUmdonihaveaccesstoElectricityaccordingtotheStats’sa2016CommunitySurvey.However, thesurvey fails tohighlight thenumberof InformalSettlementswithin thejurisdictionofUmdoniMunicipalitythatisservicedbyillegalconnections,notonlytheInformalSettlementsbutsomeruralareas as well.


TheruralareasofUmdonisufferchallengessuchas thepowersurge.Thismakessupplyofelectricityasasourceofenergyunreliable;theruralcommunitiesdependheavilyonparaffinandcandlesasreliablesourcesofenergy.

Figure 3.7: Access to Energy


3.4 WASTE MANAGEMENT Part of Vulamehlo LM was merged into Umdoni LM in August 2016. The scope of waste refusal collection hasbeen increased from 10 wards to 19 wards. The refuse collection services are provided in urban areas, such as Scottburghtown,Umzintotown,Ifafa;BazleyandincludesSuburbs, Schools, Beaches and industries. In the rural areas refuse collection is also provided in wards such as Dududu, Vulamehlo taxi rank, Dumisa, Amandawe, Amahlongwa and Nkonka.

During2017/2018financialyearthenumberofhouseholdthat we provided with KERB plus skip collection has increasedfrom22869to26000.

An environmental and Waste management awareness campaign was also conducted to the School such as AmandaweprimarySchool,Amahlongwaprimaryandtherefuse drums were also delivered to these Schools.

Table 3.1: Umzinto CBD Street Sweeping Schedule

Number of days Time MondaytoFriday

Earlyshift 07h00-16h00Late shift 13h00-22h00Saturday/SundayandpublicholidaysEarlyshift 07h00-11h00Late shift 16h00-20h00

Table 3.2: Scottburgh CBD Street Sweeping Schedule

Number of days Time MondaytoFriday

Earlyshift 07h00-16h00Late shift 13h00-22h00Saturday/SundayandpublicholidaysEarlyshift 07h00-11h00Late shift 16h00-20h00

Figure 3.8: Access to energy map

Source:2017/2018UmdoniSDF

38

Table 3.3: Toilets cleaning at Umzinto Taxi rank ScheduleNumber of days Time MondaytoFriday 07h00-16h00

Saturday/SundayandpublicholidaysEarlyshift 07h00-11h00Late shift 13h00-17h00

Table 3.4: Toilets cleaning at Scottburgh ToiletsNumber of days Time MondaytoFriday 07h00-16h00Saturday/SundayandpublicholidaysEarlyshift 07h00-11h00Late shift 13h00-17h00

Street Sweeping at Scottsburg CBD• Bram Fisher Street• Scott Street• Arbuthnot Street• Maraine Drive• Cordiner Street• George Crook Street• Taxi Rank• Flea Market Area• Arts & Craft Market

Street Sweeping at Umzinto CBD• Riverside Park• Bus Rank• Taxi Rank• Main Street from Village Mall to Best Drive Garage• CentenaryRoad• Court Road• OldParkRynieRoad• PartofStPatrick’sRoad• PartofBhaiPlaza&ClinicArea• OldMainRoadUmzinto• Archibald’sArea

Fleet Allocated to Solid Waste Section• 06 Compactor Trucks• 02SkipLoader• 01 Bakkie• 02TipperTruck

Umdoni Refuse Fleet


HUMBERDALE LAND-FILL SITE TheHumberdalelandfillsite(hereinafterreferstoas“Thesite”)wascommissionedandhasbeeninoperationsinceFebruary2002.Thesiteisoperatedunderthepermitthatwas issued byDepartment ofWaterAffairs and Forestrywhich has changed to Department of Water Affairs and Sanitation(DWS)ontheOctober1996asaG:SB+,permitreference(16/2/7VU803/D3/P248)wasamendedtopermitnumber (B33/2/1980/P248). The site was designed with244000m3airspaceandexpectedmonthlydepositionrateof2000m3equating toanexpected lifespanof10years.The actual deposition rates have been lower than expected lifespanofthesitehasbeenextendedbyanadditional7to8years(2019/2020).

The site is formally described as portion 16 of the farmHumberdaleNo.17270-ET,theentiresiteisapproximately117 527m2, with phase 1 cell being approximately 3hectaresinsize.Thephase2cell issituatedtotheNorthof the existing phase 1 cell and will be approximately 2hectaresinextent.Thesiteisfullyfencedwithagateanda weighbridge.

Mashabala (PTY)LTDwasappointedby theMunicipalityto undertake the operation and maintenance of phase 01 of the landfill site, under the conditions of the wastemanagementpermitthatwasissuedbyDWS.

With the increase in number of households and no increase inrevenueorequitableshareallocationtheMunicipalityisboundtoexperiencechallengesinthedeliveryofthisserviceefficiently.Anincreaseintheallocationofconditionalgrantswould enable themunicipality to eradicate its challengeswithin the Waste Management unit such as shortage of human resource, aging vehicles whilst also ensuring the deliveryoftheservicetoourcommunitiesefficiently.

Figure 3.10: Access to Refuse Removal

Source: StatsSA 2016 Community Survey

Umdoni Humberdale landfill site

40

ACCESS TO BASIC SERVICES IN A NUTSHELL

3.5 HOUSING PROVISION

UmdoniMunicipality is a predominantly ruralmunicipalitywith people’s homes mostly built along the road andvery fewscatteredacrosshilly terrain.This linearpatternmakes it easier for the provision of water and other Bulk infrastructure services. The residents have fairly goodenough space to build or further sub-divide the land for their children and grandchildren. However, there are other residents who have homes still built on hilltops which might be difficult for the contractors to move material duringconstruction phase and some sites are located next to

bulks servitudes e.g. ESKOM power lines which poses a risk and non-compliance challenges.

The Department of Human Settlements has approved severalruralhousingprojectswhichhavechangedpeople’slivesbyprovidingdecent40squaremeterhomeswithtiledroofs,plastered,painted,ceilingboardsandelectricity.Thishas much improved the housing product from traditional RDP houses where an emphasis was made to p rovide shelter through tiny houses and this old housing productwasnotrestoringthedignityofthebeneficiaryinlinewiththe Bill of Rights enshrined in the South African Constitution.

Figure 3.11: Access to Basic Services



The current rural housing project have also contributed in boosting local content in terms of supplying buildingmaterials and services such as blocks, sand, securityguards, plant hire, etc. Furthermore, these rural housing projects have also contributed in creating opportunities and empowered local sub-contractors in areas such as slabs,blockwork,electrification,roofandfinishes.UmdoniMunicipality has really ensured that Radical EconomicTransformation is implemented through rural housing projects as most historical disadvantaged groups such as theyouth,womenandblackshaveparticipated in thelocaleconomyandtheirliveshaveimprovedforthebetter.Furthermore,employmentopportunitiesbothforskilledandunskilled labour have been created.

UmdoniMunicipality has reached out and involved otherlocalstakeholdersinthedeliveryofruralhousingprojects,such as Traditional Leaders, Local Business Forum, Church formations, etc. This has ensured that there is constant feedback and robust engagement in monitoring the implementation of housing project in order to ensure thebeneficiarysatisfaction.

In line with the SDBIP target for 2017/2018, in theAmandawe Rural Housing Project the construction for 40houseswasachieved in theMalangeniRuralHousingProjecttheconstructionof20houseswasachievedandinVulamehloRuralHousingProject theconstructionof120houses was achieved.

Umdoni Rural Housing Projects 2017/2018

42

CURRENT HOUSING PROJECTSUMDONI LOCAL MUNICIPALITY

Project De-scription

Type of Proj-ect

Ward Units Project Status Project Area Implementing Agent

Vulamehlo Housing Project

RuralSubsidy 1,2,6&9 2000 1993beneficiarieshave been approved. The project is on con-struction phase with 1000 units construct-ed and handed over

Khunya,Bhu-dubhuduMandlakapheli, Nkanini, Du-mayo,Mtholi,Mzimlilo,Mpambanyoni,Miso, BhewulaNobhodwe, Mandlalathi, Nsepheni, Mtshingwa-na, Dumisa, Ntshaseni

TMS Proper-ties

Umzinto Slums Clear-ance Phase 1

Slums Clear-ance

2,11&13 500 470Beneficiarieshave been allocated to date and Imple-menting Agent is currentlydealingwithsnags.

Sanathan, NPA,Msholozi,Mbetheni, Roseville, Al-exandra, Kiss Kiss, Nkonka, Lindelani.

SLB

Malangeni Rural Hous-ing Project

RuralSubsidy 7, 8 & 9 500 The Malangeni Rural Housing project is on construction stage and work is in progress

Nkombo & Mafithini

MGM Project Management

Amahlongwa Rural Hous-ing Project

RuralSubsidy 16 1000 Awaiting HEAC Ap-provalforTranche2implementation of the project

Zembeni, Danganya,Nsongeni & Gqolweni

Mabune Con-struction

Amandawe/KwaCele Ru-ral Housing Project

RuralSubsidy 14,16&17 500 The Amandawe/KwaCele Rural Hous-ing project is at con-struction phase and work is in progress

Nsongeni, Diphini & Bha-kajane

VNA Consult-ing

Table 3.5: Progress on Housing Projects



Type of Proj-ect

Ward Units Project Status Project Area Implementing Agent

Refurbish-ment of River-side Park

Flats 13 302 Practical completion has been achieved. The Implementing agent is dealing with snags and prepara-tion for the transfers

Riverside Park SLB Consult-ing

Gandhinagar (EEDBS)

Title Deed Programme

12 675 65 Units still to be transferredtobenefi-ciaries

Gandhinagar Local Con-veyancingAttorneys

Ifafa Glebe RuralSubsidy 7, 8 & 9 1825 Transfer process to be completed

Malangeni Project Man-ager:MrDaveThomas

Vulindlela Housing Project

RuralSubsidy 2&6 1159 1159 Units were con-structed and handed over and project has been completed with closeout report hand-ed over to DoH

Vulamehlo Chushisanani Mzansi


Type of Proj-ect

Ward Num-ber of Units

Status of Project Project Area Implementing Agent

Sukuma Sakhe Emer-gency Hous-ing Project

EmergencyHousing

All Wards in Former Vu-lamehlo area

117 21beneficiariesarecatered for in other areas.59benefi-ciaries cannot be located. Programme for the project has expires

Vulamehlo Department of Human Settle-ments

Dududu So-cio-Economic Amenities

CommunityHall Small Busi-ness Center Crèche & Ac-tivityRoomMulti Use Sportsfield&Change Room

19 75%complete,construction still in progress

Dududu Department of Human Settle-ment

44

3.6 FREE BASIC SERVICES & INDIGENT SUPPORT TheMunicipalityhasanIndigentPolicywhichsetsoutthecriteriathatneedstobemetinordertoqualifyforreliefinthe form of an indigent rebate for rates, Refuse and Free BasicElectricitycharges.The IndigentPolicy is reviewedonanannualbasisinthefollowingmatters:-a)Theratesreductionis295000.00ofvalueofthepropertyb) No charges for refuse removal c) Free Basic Electricity in accordance with the annual

ESKOM Tariff

The existing Indigent Register of the municipality wasopened intheyear2006andwasreviewedin2017/2018financialyear.

Figure 3.12: Indigent Support

Source:Umdoni2017/2018IndigendRegister


C H A P T E R 3

COMPONENT B: ROAD TRANSPORT 3.7 ROADS & STORM WATERUmdoni Municipality roads infrastructure is very old andhasahistoryofbeingbadlymaintained.Theagingroadsinfrastructure requires immediate intervention through an intensive roads maintenance programme. The Council approved a Roads Maintenance Plan in May 2018 thatseeks to identify aging infrastructure in the urban andruralareasaswellasbudgetaryprovisionsthatshouldbemade in ensuring that roads are prioritised for maintenance andrehabilitation.AbudgetofoverR31161000.00 fromMunicipal Infrastructure Grant and Revenue has been set asidein2017/2018fortherehabilitationandupgradingofmunicipal rural roads. Service Delivery is a process thatcannotunfoldovera1-yearperiodhoweverCouncilhasaclearplanoftheirservicedeliverytargetsinthenext5years

Umdoni Municipality for the 2017/18 FY has used theUrban Road Network Assessment that was conducted in the2015/2016financial yearwith regards toprioritisationof roads for implementation. The Urban Road Network Assessment highlights aging infrastructure, status of Urban Roads as well as Storm water infrastructure that requires rehabilitation, maintenance or upgrading.

During the 2017/18 financial year Umdoni hasmanagedto rehabilitate and upgrade 15.3 Km of urban and ruralroads where external service providers were outsourced to implement these projects. Our internal roads section managed to do internal maintenance of rural roads of 120Kms in the 2017/2018 financial year. The greatestachievement was the upgrading of a 2,3km of Nkombegravel road to black top asphalt for the community ofEmalangeniandthecompletionoftheMgangeniCausewaybridgeinWard4,boththeseprojectscreatedatotalnumberof28jobs.

There are a number of roads that require rehabilitation and upgrading in rural areas such as Mgangeni Access, Vukapi, Bethlehem,Mashilomu,Mhlangamkhulu,Mafithini,Fulfathi,Mgobhozini,Vulindlela,MncindoMainandLangaRoads.

Roads that have been identified in the urban areas thatrequire rehabilitation, upgrading and maintenance are Humberdale, Oceanview, Selbourne, David, road leading to Home Affairs that requires upgrading to asphalt. Loop,

Jacaranda,HazelwoodMain,RayLandRoadsaswellasMphiti Drive require upgrading and regular maintenance.

A number of Roads have been either upgraded, resurfaced or rehabilitatedwithinUmdoniMunicipalityhowever thereare still roads that need intervention and rehabilitation as theyhave reached the last years of their life spanwithinespecially in the urban areas. In the rural areas theMunicipal Council took a resolution to asphalt all the roads withintheruralareasthatcarryalotoftrafficaspartoftheirservicedeliveryplans.

Challenges are experienced with regards to intergovernmental relations and proper communication channels when it comes to the rehabilitation of roads that fall within the jurisdiction of the Provincial Department of Transport,wherebytheMunicipalitydoesnothaveaccessto plans that the Department of Transport has with regards to the rehabilitation of its roads that are within Umdoni, thereforeitbecomesdifficulttoachieveintegratedplanningandalsoprovidefeedbacktothecommunity.

Sizophumelelaroadward5

Upgraded Rural Roads 2017/2018

46

Fifth street ward 15 MgangeniCausewayBridgeward4

Nkombe2.3kmasphaltingWard8

NyuswaBridgeward7 MahlafunaCommunityHallward5

Of these infrastructure projects, 9 achieved completions in thisfinancial yearasplannedand the restwere rolloveras multiyear projects to be completed in the 2018/2019financial year. The Bhakajane access road, NyuswaBridge, Mafithini Community Hall, Mashanela Hall,Sizophumelelaroadwerenotcompletedasplannedduetolate appointments of Contractors.

Thetotalsizeofhallsconstructedinthe2017/18FYequalledto1613sq.meters.Allthecommunityhallscomestandardwith an outside ablution block with a disabled person’sfacilityandamixofbarbedwireandpalisadefencing.Atotalof 60 EPWP work opportunities were created. Mahlafuna hallachievedcompletionbythe30June2018.


Gqolweniroadward14

Salmon Drive Ward 10

ProspectDriveward13 Sizophumelelaroadward5

BhakajaneRoadward14

Ifafa Road ward 6

48

Macebo Road ward 19

Olwasini road ward 18

Shinga Road ward 19

3.8 TRANSPORTMotor Vehicle LicensingThe Motor vehicle licensing offices are situated inScottburgh and perform registration and licensing of motor vehiclesasanagencyfortheDepartmentofTransport.

The following table indicates that income that was received fromJuly2017toJune2018:

Table 3.6: Income received - Motor licensing 2017/2018

DATE UMDONI(R) DOT(R) No OF TRANS

July2017

145686-75 1640110-25 2825

August 2017

198464-62 2211121-18 3025

Septem-ber2017

172529-68 1930409-96 2863

October 2017

131368-54 1478312-81 2638

Novem-ber2017

150966-02 1700105-53 2877

Decem-ber2017

141059-26 1588540-74 2735

January2018

149198-92 1613996-68 3224

February2018

121533-48 1429003-12 2684

March 2018

166029-21 1911380-14 2732

April 2018

151206-72 1749774-78 2653

May2018

175617-38 2051158-96 3291

June2018

134178-90 1572799-63 2799

TOTAL 1837839-48 20876713-78 3434

Drivers Learners and Testing centre Thisoffice issituated inUmzintoandoffers the followingservices:

1)RenewalofdriversLicenceandPrDP’s

2)TestingofLearnersLicence

3)Testingofdriverslicence


Table 3.7 Statistics – July 2017 to June 2018

Drivers Licence – Codes C/C1 & ECTotal Booked 8136Passed 6289Failed+FailedtoArrive 2121

Drivers Licence – Code BTotal Booked 714Passed 444Failed+FailedtoArrive

Learners LicenceTotal Booked 6379Passed 3940Failed+FailedtoArrive 1704

Table 3.7: Total Revenue - licensing Type Number of Revenue Drivers Booking – HMV 1836 R2440900Drivers Booking – LMV 714 R178500Drivers issue – Including Card Application

13504 R3375950

Learners Licence Booking 6379 R956850Learners Licence Issue PRDP

3940 R236400

Instructors Permit 01 R400Instructors Permit Issue 05 R450TDL 2531 R227790Duplicate Learners Licence

244 R19520

COMPONENT C: PLANNING & DEVELOPMENT

3.9 PLANNING & LOCAL ECONOMIC DEVELOPMENT Thissectionensuressustainabledevelopmentbyassessingbuilding plans and recommending approval with due regard to legislation, quality standards and appropriateness, toprovidequalityhandsonservicetoallourcustomersforawell-managed sustainable built environment.

BuildingControlisdividedintotwosections:-a) Plans Assessment b) Building Inspectorate

The overall purpose of the Building Control Section is to conductinspectionsonmajorimpactdevelopmentsto:-a) Ensure compliance with the National Building

RegulationsandSANS10400;b)Ensure compliance with the Public Health and Safety

Requirements c) Conduct appropriate enforcement action in instances of

non-compliance d) Umdoni Town Planning Scheme e) National Environment Management Act f) MunicipalBy-LawsandPoliciesg) Recommend either the approval or refusal of building

plan applications in terms of the delegated authorityby assessing the application in terms of the NationalBuilding Regulations and SANS10400 and provide arecommendation to theGeneralManager: Planning &Development

50

SCHEDULE OF APPROVED PLANS 01 JULY 2017 – 30 JULY 2018

BA. NO NAME OF OWNER

ERF NUMBER AREA DATE SUBMITTED DATE APPROVED

93/17 Cubisol Investments (Pty)LTD

Ptn219(of48)ofLot14.No.1664

R102,Scottburgh 02May2017 30July2017

90/17 Ms. GN Ntaka 249 Vivienne Street, Shayamoya

21April2017 30July2017

192/16 D.FandJ Shepherd

1407 Penn Circle, Pennington

05October2016 30July2017

47/17 JodeoProperties(Pty)

Ltd

Rem of Erf 895 162,ScottStreet,Scottburgh

06March2017 30July2017

82/17 M&EJohannaLandman

920 3BreamRoad,Pennington


95/17 JK&RASolomon

1218 Duncan Road, Pennington

05May2017 30July2017

40/16 JDBower 5 RidgeRoad,Bazley 07March2016 30July201765/17 CE Proctor 735 4OysterDrive,

Pennington27March2017 30July2017

60/17 IN Thomson 712 Shad Road, Pennington


68/17 Eagles Nest Trust

269 Smith Street, Park Rynie


32/17 Scottburgh Motors

Ptn 1of Erf 895 Cordiner Street, Scottburgh

13February2017 30July2017

57/15 PDaya 459 Second Street, Park Rynie


79/17 JWWolmaraus 1402 Penn Close, Pennington


102/17 BJJosef 2093 22BreamRoad,Pennington

17May2017 31July2017

39/17 U and N Ramlal 59 Koelwaters 21February2017 31July2017131/17 TEKhuzwayo 7ofNo2of16458 DumayoArea,

Mkhunya26June2017 31July2017

132/16 IA and LH Walker

364 48AnnArbor,Scottburgh

29June2016 31July2017

24/17 G & P Naidoo 925 Barracoota Bend, Pennington

09February2017 31July2017

07/10 MrAJansevanRensburg

73 Mtwalume 12January2010 31July2017

104/17 BMkhize 61 Smith Avenue, Shayamoya

22May2017 31July2017

176/16 M Ramkalawan 630 Kadville Heights, Umzinto

07September2016 31July2017

87/17 PZS & B Mhlongo

344 Umdoni Road, Pennington


Table 3.8: Schedule of Approved Plans




86/17 T Fick 200 Umdoni South, Pennington


59/17 AL&CAMurray Ptn1ofErf12 Preston Road, Park Rynie


64/17 Crookes Brothers Limited

TheFarmLot13,No.1841

Renishaw Hills, Renishaw


129/17 RMF Adams & AR Birchall

757 4Porpoise&SardineRoad, Pennington

23June2017 31July2017

116/17 Mtwalume HolidayResort

(PTY) Ltd

Ptn1ofErf373 Deck Street, Mtwalume

02June2017 31July2017

69/17 JVKeightley 538 7 Figtree Lane, Pennington


99/17 RE & GM Lautre

17 ElizabethAvenue,Pennington

11May2017 31July2017

268/16 NMoyeni 1512 EgretLane,Umzinto 19December2016 02August2017124/17 KN Contractors 264 Caine Road, Park

Rynie12June2017 02August2017

108/17 SDJanisch 1470 12WesleyCrescent,Scottburgh

25May2017 02August2017

96/17 G & M Kisten 1333 Falcon Road, Gandhinagar


98/17 SmallieFamilyTrust

Ptn2ofErf41 MarineDrive,Bazley 09May2017 02August2017

117/17 Mgenta Trading Company(PTY)

Ltd

878 Scott and Arbuthnot Street, Scottburgh

02June2017 02August2017




29March2017 02August2017

61/17 JJacobs 819 3CodCrescent,Pennington


125/17 R and V Seukanundun

1189 Stork Lane, Gandhinagar


81/17 Pencot CC Sub 5 of Lot 1179 Botha Avenue CC, Pennington

13April2017 08August2017

121/17 PR Tedder 136 SydneyRoad,Kelso 01June2017 08August201753/17 SJ&RPillay 1189 Bream Street,

Pennington13March2017 08August2017

126/17 KPMoodley Sub8ofLot288 ParkRynie 19June2017 08August2017103/17 Crookes

Brothers LimitedTheFarmLot13,

No.1841Renishaw Hills,

Renishaw18May2017 14August2017

58/17 NPGMyeza 553 Daffodil Road, Umzinto


107/17 The Scottburgh Baptist Church

583 Arbuthnot and Erskine Street,

Scottburgh


135/17 PRWaudby&AP Andrew

145 Abrams Crest, Kelso 26June2017 14August2017

127/17 V Sewsunker 1565 Gandhinagar, Umzinto


Table 3.8: Schedule of Approved Plans

52



151/17 TR&SJames Ptn3ofErf149 Umzinto 05August2016 24August201791/17 PA Brukman 27 The Capstan,

Mtwalume25April2017 28August2017

152/17 RG&BJShepherd

99 Phil Abrams Boulevard, Kelso

12July2017 28August2017

142/17 AA & DH Martins

184 20CompanionWay,Mtwalume


133/17 AFDonnelly 787 18 Cod Crescent, Pennington


140/17 JEandKLowe 264 46MinervaRoad,Pennington


145/17 ML & LR Fourie 716 15OysterDrive,Pennington


97/17 MJPitsiladi Sub149ofTheFarmNo6371.

HouseNo.12Koelwaters


128/17 JA&LSEFarland

RemofLot512 SyringaRoad,Pennington

21June2017 05 September 2017

88/17 GW Odell 300 Marion Avenue, Pennington

24April2017 14September2017

92/17 SC & WNM van Blerk

RemofErf487 2PalmRoad,Pennington

02May2017 14September2017

146/17 MN & NL Mthethwa

633 40ErskineStreet,Scottburgh

30June2017 14September2017

105/17 PJKruger 20 Laguna Road, Club Marina, Ifafa

22May2017 14September2017

140/17 JE&KLowe 264 46MinervaRoad,Pennington

27June201714September

2017112/17 GC & BD

BakkerSub3ofErf113 76 Lagoon Drive,

Bazley29May2017 14September

2017164/16 KBA Dawood 1452 Freeland Park,

Scottburgh25August2016 14September

2017132/17 SJ&BJantine 1411 15 Pen Close,

Pennington26June2017 15 September

201748/17 RVPillay 1398 Penvalley,

Pennington08March2017 15 September

201749/17 RVP

Investments CC1380 Penvalley,

Pennington08March2017 15 September

201785/17 GJDeVilliers 95 Mtwalume 21April2017 15 September

201789/17 CA Knight RemofErf480 12SyringaRoad,

Pennington24April2017 15 September

2017138/17 D & CG Marias Sec 50 85 Hadeda Road,

Koelwaters27June2017 15 September

2017159/16 A Krijger & SE

Gradwell994 Richmond Avenue,

Scottburgh17August2016 15 September

2017143/17 N. Ishwarlaal

62437AdamsStreet,

Scottburgh 28June2017 15 September 2017

114/17 Umnini Cottage CC

624 12CherryLane,Pennington

31May2017 15 September 2017




123/17 T & P Govender Ptn2ofErf81 JunctionRoad,Hazelwood

09June2017 15 September 2017

161/17 Blackdown Property10cc

Ptn8ofErf103 ParkRynieandCourtRoad,Umzinto

28July2017 15 September 2017

43/17 DL and TA Singh

470 2nd Street, Park Rynie

24February2017 15 September 2017

148/17 JNel 62 4StephenRoad,Scottburgh

03July2017 02October2017

169/17 CP Simpkins 26 Margaret Scott Close, Kelso 10August2017

04October2017

170/17 JA&EHutchons

1528 Lourie Avenue, Club Marina 10August2017

05October2017

139/17 C&DJFVDWesthuizen

744 12DolphinDrive,Pennington

27June2017 05October2017

176/17 Brugail Investments

995 14RichmondRoad,Scottburgh 15August2017

05October2017

174/17 JMSandwith 48 MaryOsborne,Kelso 15August2017 05October2017171/16 KR Investments

CC 181 Sezela 30August2017 05October2017

258/16 U & MD Sewjith 1011 Lagoon Drive, Freeland Park

13December2016 05October2017

165/17 EJ&ECdeVilliers

343 10 Barbara Avenue, Scottburgh

02August2017 05October2017

119/17 MS & C Smangele

969 Marlin Drive, Pennington


157/17 Primetime Trading 8

1458 Eden Rock Estate, Pennington






175/17 JAClarke 352 Douglas Road, Pennington


150/17 L Poobalan 2/150 Mast Road, Mtwalume


72/17 F and Y Coetzee

461 Umdoni Road, Pennington

03April2017 25October2017

167/17 PM Filmalter 240 14DavallenRoad,Scottburgh


153/17 CB&SNVezi 93 Smith Street, Shayamoya


154/17D Preiss Ptn 1 of Erf 166 Buccaneer’sWalk,

Mtwalume18July2017 25October2017

177/17JMCockayne&

LA Carter680 31SalmonDrive,

Pennington15August2017 25October2017

227/16 Hashaad Investments cc

1/328Nelson Mandela Road,Umzinto

15November2016 30October2017

180/17 OJS&LMDuvenhage

8185 Dolphin Drive

and Cod Crescent, Pennington


54



155/17 M Knott Sec 79 of Sub 1 The Farm Newtonwolds No. 6371,Koelwaters


259/15 Umdoni Municipality

1160 Dolphin Drive, Pennington

03November2017

193/17 MEKhanyile 1374 PennValley,Pennington

13September2017 09November2017

156/17 N Ramkissoon 1015 14BarracootaBend,Pennington

19July201720November2017

211/17 JHatton 451 15 Adrienne Avenue, Scottburgh

05October201720November2017

171/17 SA Swain 375 24DouglasRoad,Pennington

10August201720November2017

164/17 P & A Audibert Ptn1of31 Woolwich Beach Township,Bazley

31July201720November2017

179/17 MW Pretorius 1080 PalgramsWay,Pennington


183/16 N&PMoodley& S Perumal

Rem of Sub 1 of Erf83

Umzinto 21September201620November2017

78/17 LZ&JNZitha 73 16 Lotus Drive, Sezela

07April2017 20November2017

190/17 PM & KC Verleur

846 16KingfisherRoad,Pennington

11September2017 20November2017

163/17 Hibiscus Hospital PropertyHoldings Proprietary

Limited

599 Erskine/Airth Street, Scottburgh

31July2017 28November2017

212/17 Purple Moss 1303cc

Ptn1ofErf512 SyringaRoad,Pennington

06October2017 28November2017

168/17 KC Winsloe 109 18 Piet Retief Avenue, Pennington


100/17 First National Bank

Sub2ofLot21 Scott Street, Scottburgh

11May2017 28November2017

159/17 LB Zama Ptn1ofErf362 Umzinto 25July2017 23January2017246/17 VAMoodley&S

Rapen1345 Penn Circle,

Pennington17November2017 24January2018

225/17 RC & MEG Bot 206 7 Knotts Landing, Sezela

23October2017 24January2018

57/14 EJAllen 1035 31GarrickCrescent,Pennington

13May2014 24January2018

141/17 SA & CCA de Beer

Sec136 114BarracootaBend, Longbeach

27June2017 24January2018

158/17 AB Fick 675 4SalmonDrive,Pennington

21July2017 24January2018

198/17W & As

FronemanRemofErf93 89CrayfishRoad,

Longbeach 19September201724January2018

226/17A & A

OosthuizenSec2onRemof

Erf93Salmon Drive,

Longbeach 23October201724January2018




238/17 MJPitsiladi 12 22LourieStreet,Koelwaters

08November2017 24January2018

101/17 HB & ZE Mbele 309 10 Adrienne Avenue, Pennington

16May2017 24January2018

136/17 BP CocksedgeRemofErf488

36UmdoniRoad,Pennington

27June2017 24January2018

205/17 S & ZB Chinnapen

1554 Flamingo Road, Gandhinagar

02October2017 24January2018

203/17 M Briner 715 OysterRoad,Pennington

26September2017 24January2018

202/17 NL & BL Madlala

259 Xaba Street, Shayamoya

26September2017 24January2018

178/17 LM & MR Stanton

239 PayneRoad,ParkRynie

16August2017 24January2018

223/17 LV & LZ Ngcobo 492 Unit3B,ParkRynie 23October2017 24January2018106/17 ME Orton 507 Gumtree Street,

Pennington22May2017

24January2018220/17 The Trustees for

the Time Being ofCaveman’s

Trust

90 RidgeRoad,Bazley 18October2017 24January2018

159/17 LB Zama Ptn1ofErf362 Umzinto 25July2017 24January2018137/17 SL Ngcobo Ptn3ofErf136 LagoonDrive,Bazley 27June2017 24January2018264/16 R & A Behari 10 Alkins Drive, Park

Rynie15December2016 24January2018

239/16 SMoodley 1254 SwanRoad,Umzinto 24November2016 24January2018236/17 SM & R Perimal 408 2A,AcadiaAvenue,

Sezela03November2017 24January2018

195/17 BR&NFChiliza 236 Shayamoya 15September2017 14February2018234/17 RTH Scottburgh

ProprietaryLimited

990 28LagoonDrive,Scottburgh

02November2017 14February2018

172/17 E & HM Welgemoed

178 Robert Street, Pennington

11August2017 14February2018

218/17 CLC King 1348 Penn Circle, Pennington

18October2017 14February2018





206/17 RGA & CA Lindsay

Rem of Erf 1198 26BarracootaBend,Pennington


249/17 HB Heggenstaller

1199 Garrick Crescent, Pennington


265/17 K & R Giani 309 Alkins Drive, Park Rynie

07December2017 14February2018

3/17 C Tarr 421 19 Edward Crescent, Pennington

17January2017 14February2018

221/17DKFry 1238 44MinervaAvenue,

Pennington18October2017 14February2018

216/17 JLTwigg 88 BushbuckWay,Bazley


56



1/17 DJAiken&AlRudnick

541 Figtree Lane, Pennington


219/17 GG&CJDBaker

1400 Penn Close, Pennington


113/17EWSchultz Ptn203(of184) MainRoad,R604,

The Farm Mount Albert, Pennington

29May2017 14February2018

31/17 TA Dlamini 217 217VivianStreet,Shayamoya

13February2017 21February2018

232/17The Trustees for the Time Being of the

IMN Investment Trust

73 Bazley 01November2017 21February2018





7/18 JKBFamilieTrust

410 38AnnArborRoad,Scottburgh


227/17 IA Rajak 304 Margaret Avenue, Scottburgh


251/17 I & L Khan 1049 Flamingo Road, Umzinto


259/17 Primtime Trading 8

1489 Fisheagle Drive, Pennington


12/15 Bruno Workwear (PTY) Ltd

343 Covent Road, Park Rynie


248/17 I Botoulas 709 8 Shad Road, Pennington

16November2017 13March2018

207/17 MR&BMSAziz Remof496 Second Street, Park Rynie

02October2017 13March2018

261/17 JLRoebuck 188 32MarineDrive,ParkRynie

01December2017 13March2018


TheFarmLot13,No.1841 Renishaw Hills,

Renishaw


183/17 A&JCKStephenson

390 Edward Crescent, Pennington

23August2017 13March2018





241/17 BNS & L March 56 RidgeRoad,Bazley 13November2017 13March201859/18 TA Govender 37 SydneyAbrams

Drive, Kelso08March2018 28March2018

181/16 RK & S Govender

47 Miller Street, Park Rynie

16September2016 28March2018

257/17RD & UM Schmidt

Sub149-Sec66 Farm Newtonwolds No.6371,Koelwaters


194/17 P Naidoo 261 Cowrie Drive, Elysium

15September2017 28March2018




12/18 Cubisol Investments (PTY) Ltd

Ptn219ofFarmLot14No.1664

102,Scottburgh 23January2018 28March2018

224/17 NW Shearer 1 of 155 Mast Road, Mtwalume


38/17 MSwanby Ptn1ofErf582 Beefwood Road, Pennington

16February2017 28March2018

5/18 JTDouglas&KEvelyn

737 6 Whale Road, Pennington

17January2018 28March2018

149/17 The Kreato Trust (F.A

Lombaard)


04July2017 28March2018

17/18 MD Warrington & MD Lancaster

Sub1ofErf514 Gumtree Road, Pennington

31January2018 28March2018

41/17 DancathFamilyTrust

Ptn5&6ofErf244 PayneStreet,ParkRynie

22February2017 28March2018

255/17 D Hodson 868 27KingfishRoad,Pennington


120/16 A&JMoganlall 1489 Tern Road, Gandhinagar

15June2016 28March2018

214/17 Mr RE Gordon Sec145ofSub149 Koelwaters, Mtwalume





13November2017 13April2018

240/17 GK Govender 219 15AubreyDrive,Scottburgh

10November2017 19April2018

20/18 HC & A du Plessis

1185 30GarrickCrescent,Pennington

02February2018 19April2018

1/18 KE & AW Wilkes 307 Savell Road, Park Rynie

08January2018 19April2018

7/17 Maverick Trading1294cc

19 Garnet Road, Savillethorpe

17January2017 19April2018

39/18 TorqueFamilyTrust

186 5 Bahama Avenue, Scottburgh


25/18 L Wilson 855 48MarlinDrive,Pennington


37/18 POFR & LL Herregods



45/17 C Vounnou 938 5 Short Street, Scottburgh

06March2017 19April2018

252/17 JL&ECvanWyk

1536 Seahorse Lane, Club Marina

23November2017 19April2018T

68/18 Pump Prop CC 1334 Penn Circle, Pennington

22March2018 19April2018

162/17 TduPreez 832 77 Marlin Drive, Pennington

29July2017 19April2018

272/17 NN & S Govender

43039BermudaWay,

Scottburgh13October2017 07May2018

51/18 S&TMoodley 566Sir Mathew Nathan,

Scottburgh06March2018 07May2018

58



47/18 BD & M Burger &FSteyn

828 Pinkie Place, Pennington

28February2018 07May2018




29December2017 07May2018

256/17 AAM Langerman

255 13MinervaAvenue,Pennington

28November2017 07May2018

45/18 HAC Fourie 85 Saville Road, Park Rynie


266/17 FBAlly Ptn 1 of Erf 597 97GalwayStreet,Scottburgh


200/17 GS Pringle 1412 Scottburgh 19September2017 07May201834/18 JMackenzie 1185 30GarrickCrescent,

Pennington13February2018 07May2018

173/17 P & EGMM Lamprecht

88 30ElizabethAvenue,Pennington

11August2017 07May2018

2/18 GP Dilks RemofLot1040 WesleyRoad,Freeland Park

10January2018 07May2018

73/18 PB&JBett 445 Ann Arbor Road, Scottburgh

26March2018 22May2018

230/17 SRPillay 78 Saville Road, Park Rynie

31October2017 25May2018

13/18 PennValleyGolf Estate

1419 Penn Close, Pennington


58/18 Jo-MEzTrust 1435 HaydenClose,Scottburgh

08March2018 31May2018

18/18 The Serge Philippe Bega

Trust

667 57 Salmon Drive, Pennington


69/18 PALouw&JLMiny

322 16 Minerva Avenue, Pennington

23March2018 31May2018

36/18 JA&SDSwanepoel

917 Bream Road, Pennington


74/18 R & CPR Govender

549 Third Street, Park Rynie

27March2018 31May2018

260/17 B Ramkalawan 629 EskayRoad,Umzinto






42/18 PD Stafford 1225 Duncan Road, Pennington


73/18 PB&JBett 445 Ann Arbor Road, Scottburgh

26March2018 19June2018

82/18 MA & R NaidooRemofErf121

54MarineDrive,ParkRynie

12April2018 19June2018

23/18 V Nieuwoudt 1022 5 Garrick Crescent, Pennington 05February2018

19June2018

228/17 Bestroics Holdings(Pty)

Ltd

1535 Sea Horse, Club Marina

24October2017 19June2018




77/18 MJ&SJLaing 645 17 Williamson Street, Scottburgh


49/18 RoslynMBotha 566 Sir Mathew Nathan, Scottburgh


57/18 GJaap 997 Richmond Road, Scottburgh


89/18 FBB Hoosen 1558 Penguin Lane, Gandhinagar


188/17 The Trustees for the Time Being oftheFamily

Trust

RemofErf274 44SmithStreet,ParkRynie

05September2017 29June2018

21/18 AW & MM Koppel

Sec 91 Koelwaters 02February2018 29June2018

22/18 Suddhananda Mission of

South Africa

57 WrenRoad,Umzinto 02February2018 29June2018

81/18 P&JPillay 971 Robin Road, Gandhinagar


204/17 C Chinsami 19 Flower Road, Umzinto

02October2017 29June2018

87/18 GGD’Oliveira 407 Third Street, Park Rynie


274/17 NN & S Govender

1393 Penn Circle Road, Pennington

18December2017 29June2018

11/18 GMReddy 406 Fourth Street, Park Rynie

23January2018 29June2018

271/17 Sealink Trading (PTY) Ltd

184 Douglas Road, Pennington

12December2017 29June2018

72/18 SG & SI Dludlu 1462 WesleyRoad,Scottburgh


60

The

tabl

e be

low

indi

cate

s ap

plic

atio

ns re

ceiv

ed fo

r the

rela

xatio

n of

Bui

ldin

g lin

e, R

ear/S

ide

spac

e in

term

s of

the

Um

doni

Tow

n Pl

anni

ng S

chem

e fo

r a p

erio

dTa

ble

3.9:

Rel

axat

ion

of B

uild

ing

line,

Rea

r/Sid

e sp

ace

appl

icat

ions

rece

ived

No.

Dat

e re

ceiv

edD

escr

iptio

n of

pr

oper

tyPh

ysic

al a

ddre

ssTy

pe o

f app

licat

ion

Stat

usVo

te

num

ber

Tarif

fs o

f ch

arge

s (p

aid)

N/a

25/06/2018

Erf385Sezela

Aca

dia

stre

et

Sezela

Rel

axat

ion

of t

he n

orth

eas

tern

bui

ldin

g lin

e fro

m

1mto0.245m

App

rove

d13709122

R1143.45

N/a

29/05/2018

Erf518um

zinto

Daf

fodi

l roa

d

Umzinto

Relaxationofsidespaceontheeasternboundary

from3000m

mto2700m

mandonthewestern

boundaryfrom

3000m

mto2700m

m

13709122

R1143.45

N/a

27/06/2018

Erf33Scottburgh

09 S

teph

en ro

ad

Sco

ttbur

gh

Rel

axat

ion

of th

e bu

ildin

g lin

e on

the

sout

h ea

ster

n boundaryfrom

7.620mto1.304mandsidespaces

onthenortheasternboundaryfrom1.8mto0m

andtheprecastboundarywallsheightonthenorth

westernboundaryfrom2.2mto2.4

App

rove

d13709122

R1143.45

N/a

29/05/2018

Erf25Bazely

62ridgeroad

Bazley

Relaxationofbuildinglinefrom7.870mto2.340m

(westernboundary)and2.898m(north-western

boundary)

App

rove

d13709122

R1143.45

N/a

21/06/2018

Erf

990

Sco

ttbur

gh28lagoondrive

Sco

ttbur

gh

Rel

axat

ion

of th

e bu

ildin

g lin

e, s

ide

spac

e &

re

tain

ing

wal

l in

exce

ss o

f 1.8

m in

hei

ght

App

rove

d13709122

R1143.45

N/a

22/06/2018

Erf135Scottburgh

29Marionavenue

Sco

ttbur

gh s

outh

Relaxationofthesidespacefrom

1.83m

to0.635m

onsouthernboundaryandrearspacefrom

1.83m

to

0.5m

on

the

wes

tern

rear

spa

ce

App

rove

d13709122

R1143.45

N/a

25/06/2018

Erf24umzinto

24tuliproad

Umzinto

Rel

axat

ion

of th

e bu

ildin

g lin

e on

the

wes

tern

boundaryfrom

7.62m

to0.2m

App

rove

d13709122

R1143.45

N/a

07/06/2018

Erf331Pennington

Sav

ille

road

Rel

axat

ion

of th

e bu

ildin

g lin

e on

sou

th e

aste

rn

boundaryfrom

7.620mto5.958m

App

rove

d13709122

R1143.45

N/a

23/04/2018

Erf314Scottburgh

11 B

arba

ra a

venu

eRelaxationofthe7.62mbuildinglineonthe

northernboundaryofthepropertyfortheproposed

timbe

r dec

k.

App

rove

d13709122

R1143.45

N/a

26/04/2018

Erf396Scottburgh

Bermudaway

Rel

axat

ion

of th

e ea

ster

n bu

ildin

g lin

e fro

m 7

.5m

to

1,468m

,forthecoveredpatioawningand7,5mto

6,5m

forthefirststorysunroom

s.

App

rove

d13709122

R1143.45

N/a

24/04/2018

Erf1393Pennington

Pen

ning

ton

circ

leR

elax

atio

n fo

r the

hei

ght o

f a re

tain

ing

wal

l fro

m

1,8m

to2,4masthepropertyliesbelow

roadlevel.

App

rove

d13709122

R1143.45


No.

Dat

e re

ceiv

edD

escr

iptio

n of

pr

oper

tyPh

ysic

al a

ddre

ssTy

pe o

f app

licat

ion

Stat

usVo

te

num

ber

Tarif

fs o

f ch

arge

s (p

aid)

N/a

17/05/2018

Erf47Shayamoya

47Phakathistreet

Rel

axat

ion

of th

e bu

ildin

g lin

e on

the

sout

h w

este

rn

boundaryfrom

1m0,0mfortheproposedadditions

to a

n ex

istin

g dw

ellin

g an

d re

laxa

tion

of th

e retainingwallfrom1,8mto4,5mastheproperty

lies

belo

w ro

ad le

vel.

App

rove

d13709122

R1143.45

N/a

12/04/2018

Erf

1008

Pen

ning

ton

28Barracuttabend

Relaxationoftheboundarywallfrom1.8mto2.4m.

App

rove

d13709122

R1143.45

N/a

09/04/2018

Portion1of922

Sco

ttbur

ghLi

nks

road

sR

elax

atio

n of

the

wes

tern

bui

ldin

g lin

e fro

m 7

.5m

tonil,northeasternsidespacefrom2mtoniland

southeasternrearspacefrom

2mto0.5mforthe

exis

ting

dwel

ling

hous

e an

d th

e st

orer

oom

.

App

rove

d13709122

R1143.45

N/a

08/02/2018

Ptn1oferf193park

rynie

Gar

dner

stre

et, p

ark

rynie

Rel

axat

ion

of th

e no

rther

n bu

ildin

g lin

e fro

m 7

.5m

to4.6mfortheproposedeastfacingopenbalcony

from

the

mas

ter b

edro

om

App

rove

d13709122

R1143.45

N/a

12/02/2018

Erf1412Scottburgh

Unk

now

n

Nex

t to

Am

ahlo

ngw

a riv

er

Rel

axat

ion

of s

ide

spac

e on

the

wes

tern

boundaryfrom

4.75m

to2.573mfortheproposed

ente

rtain

men

t are

a.

App

rove

d13709122

R1143.45

N/a

14/02/2018

Erf275Shayamoya

275Albanystreet,

Shayamoya

Rel

axat

ion

of th

e w

este

rn s

ide

build

ing

line

from

1m

to

0.5

m fo

r the

pro

pose

d ou

tbui

ldin

g an

d ex

tens

ion

to th

e m

ain

hous

e.

App

rove

d13709122

R1143.45

N/a

21/02/2018

Erf722Pennington

3oysterdrive

Pen

ning

ton

Rel

axat

ion

of th

e bu

ildin

g lin

e on

the

wes

tern

boundaryofthepropertyfor3.05m

to0.340mmfor

a pr

opos

ed c

arpo

rt

App

rove

d13709122

R1143.45

N/a

20/02/2018

Lot546parkrynie

546firststreet

Parkrynie

Relaxationofthebuildinglinefrom7.5mto4.5mfor

prop

osed

ext

ensi

on

App

rove

d13709122

R1143.45

N/a

20/02/2018

Erf512parkrynie

512secondstreet

Parkrynie


prop

osed

ext

ensi

onA

ppro

ved

13709122

R1143.45

N/a

20/02/2018

Erf1489umzinto

Tern

road

, G

andh

inag

arR

elax

atio

n of

the

north

ern

side

spa

ce fr

om 1

m to

0.

700m

for t

he p

ropo

sed

gara

ge a

nd c

arpo

rt.A

ppro

ved

13709122

R1143.45

N/a

20/02/2018

Erf142Mtwalum

e142cabinroad

Mtw

alum

e

Relaxationofthebuildinglinefrom7.5mto4.048m

ontheeasternboundaryfortheproposedcarport

App

rove

d13709122

R1143.45

N/a

07/1

1/17

Portion4oferf354

parkrynie

101

Four

th s

treet

ParkRynie

Relaxationoftheheightboundary/retainingwall

from1,8mto2,790monthesouthernsideandfrom

1,8m

to2,440monthenortheasternside;from

1,8m

to2.260montheeast;from1,8mto2,440m

onthenorthandfrom

1,8mto2,790monthewest.

App

rove

d.13709122

R1143,45

N/a

08/1

1/17

Erf1049umzinto

rela

xatio

n of

the

side

spa

ce fr

om 1

nmm

to

0,850m

monthesouthwesternboundary.

App

rove

d. 13709122

R1143,45

62

No.

Dat

e re

ceiv

edD

escr

iptio

n of

pr

oper

tyPh

ysic

al a

ddre

ssTy

pe o

f app

licat

ion

Stat

usVo

te

num

ber

Tarif

fs o

f ch

arge

s (p

aid)

N/a

23/11/17

Portion9oferf204

umzinto

34RidgeRoad

Umzinto

Relaxationofsidespacefrom2mto1,36m

onthe

southeasternboundary&2mto0,840monthe

northernwesternboundaryfortheconstructionofa

gara

ge.

App

rove

d13709122

R1143,45

N/a

04/12/17

Erf41Kelso

n/aa

Rel

axat

ion

of b

uild

ing

line

from

7,5

m to

5m

for t

he

erec

tion

of a

por

tico.

App

rove

d13709122

R1143,45

N/a

06/12/17

Erf346Pennington

n/a

Relaxationofthebuildingline7,5m

to4,665m

on th

e so

uth

east

for t

he e

rect

ion

of p

ropo

sed

stor

eroo

m.

App

rove

d13709122

R1143,45

N/a

08/12/17

Erf1040Scottburgh

n/aa

Relaxationofthesidespacefrom

4,5mto1,7m

onthenorthernboundaryand4,5msidespaceto

1,040m

ontheeasternboundaryfortheerectionof

gazebo

App

rove

d13709122

R1143,45

N/a

08/12/17

Erf494Scottburgh

n/a

Relaxationofthebuildinglinefrom7.87m

to0,200m

foraproposedgarageandfirstlevelprivatehobby

room

andrelaxationfrom7,87m

to3monthe

southwesternsideboundaryofthepropertyforthe

prop

osed

ent

erta

inm

ent a

rea.

Not

ap

prov

ed13709122

R1143,45

N/a

11/12/17

Rem

of e

rf 11

98

Pen

ning

ton

n/a

Rel

axat

ion

of th

e pr

opos

ed re

tain

ing

wal

ls w

ith th

e heightof2,1montheeasternboundary;3,0mon

thenorthernboundaryand3,2monthewestern

boundary

App

rove

d13709122

R1143,45

N/a

11/12/17

Portion1oferf149

Mtw

alum

en/

aR

elax

atio

n of

the

7,5m

bui

ldin

g lin

e on

the

east

ern

sideboundaryoftheproperty,from7,5mto5,32m

fo

r enc

lose

d ve

rand

ah, s

unro

om a

nd ti

mbe

r dec

k.

App

rove

d13709122

R1143,45

N/a

12/12/17

Erf1489umzinto

n/a

Rel

axat

ion

of th

e si

de s

pace

from

1m

to 0

.700

m o

n th

e no

rther

n si

de.

Not

ap

prov

ed.

13709122

R1143,45

12/12/17

Erf34clubmarina

n/a

Relaxationofthebuildinglinefrom4,5mto1,173m

and0,724m

onnorthandnorthernwestern

boundaryfortheim

provem

entoflivingconditions.

App

rove

d.13709122

R1143,45

N/a

14/12/17

Rem

aind

er o

f erf

152Mtwalum

en/

aR

elax

atio

n of

the

build

ing

line

on th

e w

este

rn

boundaryofthepropertyfrom

7,5mto2,77m

for

theloftroom

andalsoonthewesternboundaryof

thepropertyfrom

7,5mto5,4mfortheproposed

balcony.

App

rove

d13709122

R1143,45

N/a

17/0

1/18

Erf1328Pennington

n/a

Rel

axat

ion

from

1m

to 0

,0 fo

r the

ere

ctio

n of

a

seco

nd g

arag

e an

d ad

ditio

n to

exi

stin

g re

side

nce.

App

rove

d13709122

R1143,45


No.

Dat

e re

ceiv

edD

escr

iptio

n of

pr

oper

tyPh

ysic

al a

ddre

ssTy

pe o

f app

licat

ion

Stat

usVo

te

num

ber

Tarif

fs o

f ch

arge

s (p

aid)

N/a

27/09/2017

Farm13no.1841

n/a

relaxationoftheproposedunit68to72tobe

constructedonareducebuildinglineof2mfora

porti

on o

f the

gar

ages

, and

pro

pose

uni

t 66

and

67

tobeconstructedonareducebuildinglineto3mfor

a po

tion

on d

wel

ling

App

rove

d. 13709122

R1143,45

N/a

04/09/2017

Erf1257Scottburgh

n/a

Relaxationofabuildinglinefrom7.5mto2.660m

for t

he e

rect

ion

of a

car

port

App

rove

d13709122

R1143,45

N/a

11/09/2017

Erf772um

zinto

n/a


the

prop

osed

add

ition

s to

the

exis

ting

dwel

ling

App

rove

d13709122

R1143,45

N/a

17/0

7/17

Erf352Pennington

n/a

Relaxationofthebuildinglinefrom7.5mto4,625m

andrearspacefrom

2mto0,5mfortheerectionofa

stor

e ro

om.

App

rove

d. 13709122

R1143,45

N/a

18/o

7/17

Erf206Sezela

n/a

Relaxationof2mbuildinglineonthenorthern


2mto1.2mforthe

prop

osed

priv

ate

bar

App

rove

d13709122

R1143,45

N/a

06/06/2017

Portion2oferf28

parkrynie

n/a

Rel

axat

ion

of a

7,5

m b

uild

ing

on th

e w

este

rn


7,5mto2,350mfor

the

prop

osed

priv

ate

wor

ksho

p an

d st

orer

oom

and2m

buildinglineonthenorthernboundary

ofthepropertyfrom

2mto1mfortheproposed

ente

rtain

men

t priv

ate

App

rove

d13709122

R 1

089.

00

N/a

19/07/2017

Erf846Pennington

n/a

Rel

axat

ion

of a

bui

ldin

g lin

e fro

m 7

,5m

to 0

m fo

r the

pr

opos

ed a

ltera

tion

of a

n ex

istin

g ga

rage

and

the

heightoftheboundarywallfrom1,8mto2,1m

App

rove

d.13709122

R 1

089.

00

N/a

18/07/2017

Erf

88 P

enni

ngto

nn/

aRelaxationofsouthboundarysidespacefrom

2mto

1.0m

for t

he p

ropo

sed

lap

App

rove

d.13709122

R 1

089.

00

N/a

22/08/2017

Erf492um

zinto

n/a

Relaxationofthesouthwesternboundarybuilding

line

from

7,5

m to

0m

for t

he e

rect

ion

of th

e pr

opos

ed g

arag

e

App

rove

d13709122

R1143,45

N/a

03/08/2017

Portion1of683

umzinto

n/a

Rel

axat

ion

of th

e he

ight

of a

reta

inin

g w

all f

rom

1,8m

to6mboundary

App

rove

d13709122

R1143,45

Total:

R51291.90

64

The

Tow

n Pl

anni

ng s

ectio

n is

als

o re

quire

d to

con

side

r spe

cial

con

sent

app

licat

ions

in te

rms

of

SPLU

MA

. The

follo

win

g ap

plic

atio

ns w

ere

No.

Dat

e re

ceiv

edPr

oper

ty

desc

riptio

nPh

ysic

al a

ddre

ssTy

pe o

f app

licat

ion

Stat

usVo

te

num

ber

Tarif

fs o

f ch

arge

s (p

aid)

N/a

11/07/2018

Rem

ainderoferf361

parkrynie

03Rocklyndrive

App

licat

ion

for s

peci

al c

onse

nt to

pe

rmit

the

usag

e of

an

inst

itutio

nA

dver

tised

13709121

R5512.50

N/a

10/04/2018

Erf340parkrynie

340oldmainroad

Spe

cial

con

sent

to p

erm

it fu

nera

l pa

rlor

With

draw

n13709121

Nil

N/a

25/01/2108

Erf

580

Pen

ning

ton

Bee

fwoo

d ro

adS

peci

al c

onse

nt to

per

mit

inst

itutio

nIn

dis

cuss

ion

of m

pt13709121

R5512.50

N/a

17/01/2018

Erf577parkrynie

n/a

Spe

cial

con

sent

for f

ree

stan

ding

te

leco

mm

unic

atio

n m

ast.

In d

iscu

ssio

n of

mpt

13709123

R5512.50

N/a

05/10/2017

Ptn22ofthefarm

mou

nt a

lber

tn/

aS

peci

al c

onse

nt a

pplic

atio

n fo

r the25msellm

astandbase

stat

ion

Adv

ertis

ed13709123

R5512.50

N/a

05/10/2017

Erf13parkrynie

n/a

Spe

cial

con

sent

app

licat

ion

for

the25msellm

astandbase

stat

ion

Adv

ertis

ed13709123

R5512.50

N/a

05/10/2017

Potion4oferf394

parkrynie

n/a

Spe

cial

con

sent

app

licat

ion

for

the25msellm

astandbase

stat

ion

Adv

ertis

ed13709123

R5512.50

N/a

05/07/2017

Erf

1189

Pen

ning

ton

n/a

Spe

cial

con

sent

app

licat

ion

for

the

esta

blis

hmen

t of a

bed

and

br

eakf

ast

App

rove

d13709123

R5250,00

Total:

R43837.50

Tabl

e 3.

10: S

peci

al c

onse

nt a

pplic

atio

ns in

term

s of

Um

doni

SPL

UM

A B

y-la

ws


The

Tow

n Pl

anni

ng s

ectio

ns is

requ

ired

to c

onsi

der r

ezon

ing

appl

icat

ions

in te

rms

of S

PLU

MA

No.

Dat

e re

ceiv

edPr

oper

ty d

escr

ip-

tion

Phys

ical

ad

dres

sTy

pe o

f app

licat

ion

Stat

usVo

te n

um-

ber

Tarif

fs o

f ch

arge

s (p

aid)

Re/38/2018

24/01/2018

Erf377um

zinto

Erf377

umzinto

Rezoningfromresidentialonly3tolight

industry2

Adv

ertis

ed13709113

R9261

Re37/2018

25/01/2018

Erf189Sezela

189Sezela

driv

eRezoningfrommediumdensityresiden-

tial2tohighdensityresidential2

Inco

mpl

ete

13709113

R9261

Re/36/2017

26/01/

2018

Rem

oferf839Scott-

burg

hA

dam

s st

reet

and

S

cott

stre

et

Rezoningfromhighdensityresidential2

tomulti-purposeretailzone

Adv

ertis

ed13709113

R9261

Re/

35/2

017

17/1

0/

2017

Erf540parkrynie

n/a

Rezoningfromresidentialonly3tohigh

densityresidentialzone.

Ack

now

ledg

ed13709113

R3307.50

Re/

36/2

017

28/11/

2017

Rem

aind

er

Oferf839Scottburgh

n/a

Rezoningfromhighdensityresidential2

multiple/purposeretailzone.

Ack

now

ledg

ed13709113

R3307.50

Re4

0/20

1805/03/

2018

Ptn

1 o

f 505

Pen

-ni

ngto

nB

eefw

ood

road

Rezoningfromresidentialonly4to

specialzone.

App

rove

d13709113

R3307.50

Re3

9/20

1828/02/2018

Erf1073Scottburgh

19bushy

grov

eRezoningfromresidentialonly3tohigh

densityresidential1.

Ack

now

ledg

ed13709113

Nil

Total:

R34398

3.1

1: R

ezon

ing

appl

icat

ions

in te

rms

of S

PLU

MA

66

The

follo

win

g ar

e ap

plic

atio

ns in

term

s of

Um

doni

Coa

stal

SPL

UM

A B

y-La

ws

No.

Dat

e re

-ce

ived

Prop

erty

des

crip

-tio

nPh

ysic

al

addr

ess

Type

of a

pplic

atio

nSt

atus

Vote

num

-be

rTa

riffs

of

char

ges

(pai

d)C

25/05/2018

Rem

ainderoferf328

umzinto

Nel

son

Man

-de

la ro

adP

ropo

sed

subd

ivis

ion

of th

e re

mai

n-deroferf328um

zintointoportions

35,36and37oferf328um

zinto

Adv

ertis

ed13709113

R8063.35

Am

endm

ent o

f the

Um

doni

mun

ici-

palityplanningschem

ebyrezoning

proposedportion35oferf328um

z-intofrom

cem

eterytoinstitution

Am

endm

ent o

f the

Um

doni

mun

ici-

palityplanningschem

ebyrezoning


z-in

to fr

om m

unic

ipal

and

gov

ernm

ent

toresidentialonly3

Com

b/41

23/04/2018

Erf

765

Sco

ttbur

gh20Adams

stre

et

Sco

ttbur

gh

Pro

pose

d am

endm

ent o

f the

Um

doni

municipalityurbanplanningscheme

bycreationofaspecialzone1.12

(inst

itutio

n) o

n er

f 765

Sco

ttbur

gh

Adv

ertis

ed13709113

r3307.50

Com

b/41

23/04/2018

The

farm

Mon

tebe

llo

no.2053

The

farm

M

onte

bello

no.2053

Pro

pose

d su

bdiv

isio

n ap

plic

atio

n fo

r thenewproposedportion37and

portion38ofthefarmMontebello

no.2053andpartialcancellationof

rest

rictiv

e co

nditi

on o

f the

title

.

Adv

ertis

ed13709113

R5389.65

Com

b/35

09/0

6/17

Ptn3(including

Ptn23(of3)ofthe

farm

Dar

lingt

on

southno.14361and

rem

aind

er o

f the

farm

Elysium

no.15582

n/a

Proposedsubdivisionandrezoning

for m

ixed

use

d de

velo

pmen

t S

till b

eing

dis

cuss

ed

in m

pt13709113

R62707,14

Com

b/34

22/06/17

Rem

ainderoferf702

Sco

ttbur

ghn/

aSpecialconsentforproposedzone

and

shop

, res

taur

ant a

nd re

crea

tiona

l buildingandrezoningfrom

residen-

tialonly3tolowim

pactmixeduse

Stil

l bei

ng d

iscu

ssed

in

mpt

13709113

R8400,00

Com

b/37

1/08

/17

Erf264parkrynie

n/a

Spe

cial

con

sent

for g

arag

e &

par

king

garageandrezoningfrom

residential

only3tolightindustry2zone

Stil

l bei

ng d

iscu

ssed

in

mpt

13709113

R88

19.5

0

Total:

R96687.14

Tabl

e 3.

12: C

ombi

ned

appl

icat

ions

in te

rms

of th

e U

mdo

ni S

PLU

MA

By-

Law

s


Alte

ratio

ns, s

uspe

nsio

n an

d de

letio

n of

con

ditio

n of

title

rela

ting

to la

nd a

pplic

atio

ns in

term

s of

SPL

UM

A

The

tabl

e be

low

indi

cate

s co

nsol

idat

ion

appl

icat

ions

rece

ived

by

the

Mun

icip

ality

in te

rms

of

SPLU

MA

No.

Dat

e re

-ce

ived

Prop

erty

des

crip

-tio

nPh

ysic

al

addr

ess

Type

of a

pplic

atio

nSt

atus

Vote

num

-be

rTa

riffs

of

char

ges

(pai

d)C

25/05/2018

Rem

ainderoferf328

umzinto

Nel

son

Man

-de

la ro

adP

ropo

sed

subd

ivis

ion

of th

e re

mai

n-deroferf328um

zintointoportions

35,36and37oferf328um

zinto

Adv

ertis

ed13709113

R8063.35

Am

endm

ent o

f the

Um

doni

mun

ici-

palityplanningschem

ebyrezoning


z-intofrom

cem

eterytoinstitution

Am

endm

ent o

f the

Um

doni

mun

ici-

palityplanningschem

ebyrezoning


z-in

to fr

om m

unic

ipal

and

gov

ernm

ent

toresidentialonly3

Com

b/41

23/04/2018

Erf

765

Sco

ttbur

gh20Adams

stre

et

Sco

ttbur

gh

Pro

pose

d am

endm

ent o

f the

Um

doni

municipalityurbanplanningscheme

bycreationofaspecialzone1.12

(inst

itutio

n) o

n er

f 765

Sco

ttbur

gh

Adv

ertis

ed13709113

r3307.50

Com

b/41

23/04/2018

The

farm

Mon

tebe

llo

no.2053

The

farm

M

onte

bello

no.2053

Pro

pose

d su

bdiv

isio

n ap

plic

atio

n fo

r thenewproposedportion37and

portion38ofthefarmMontebello

no.2053andpartialcancellationof

rest

rictiv

e co

nditi

on o

f the

title

.

Adv

ertis

ed13709113

R5389.65

Com

b/35

09/0

6/17

Ptn3(including

Ptn23(of3)ofthe

farm

Dar

lingt

on

southno.14361and

rem

aind

er o

f the

farm

Elysium

no.15582

n/a

Proposedsubdivisionandrezoning

for m

ixed

use

d de

velo

pmen

t S

till b

eing

dis

cuss

ed

in m

pt13709113

R62707,14

Com

b/34

22/06/17

Rem

ainderoferf702

Sco

ttbur

ghn/

aSpecialconsentforproposedzone

and

shop

, res

taur

ant a

nd re

crea

tiona

l buildingandrezoningfrom

residen-

tialonly3tolowim

pactmixeduse

Stil

l bei

ng d

iscu

ssed

in

mpt

13709113

R8400,00

Com

b/37

1/08

/17

Erf264parkrynie

n/a

Spe

cial

con

sent

for g

arag

e &

par

king

garageandrezoningfrom

residential

only3tolightindustry2zone

Stil

l bei

ng d

iscu

ssed

in

mpt

13709113

R88

19.5

0

Total:

R96687.14

No.

Dat

e re

-ce

ived

Prop

erty

des

crip

-tio

nPh

ysic

al a

ddre

ssTy

pe o

f app

licat

ion

Stat

usVo

te n

um-

ber

Tarif

fs o

f ch

arge

s (p

aid)

26/01/2018

Rem

oferf1405

Sco

ttbur

ghSylviaroad

Rem

oval

of r

estri

ctiv

e co

nditi

ons

of ti

tleA

ppro

ved

13709113

R2082.15

Total:

R2082.15

App

licat

ion

num

ber

Dat

e re

ceiv

edPr

oper

ty d

escr

iptio

nTy

pe o

f app

licat

ion

Stat

usVo

te

num

ber

Tarif

fs o

f ch

arge

s (p

aid)

Con

s/06

14/09/2017

Erf592anderf599

Sco

ttbur

gh

Con

solid

atio

n of

the

prop

ertie

s to

ens

ure

enou

gh

park

ing

for t

he p

ropo

sed

priv

ate

hosp

ital

App

rove

d13709113

R1256,85

R1256,85

Tabl

e 3.

13: A

letr

atio

ns, s

uspe

nsio

n an

d de

letio

n of

con

ditio

n of

title

Tabl

e 3.

14: C

onso

lidat

ion

appl

icat

ions

68

Reg

iste

r of n

otic

es is

sued

by

the

plan

ning

and

dev

elop

men

t sec

tion

Nam

eLo

t num

ber

Con

trav

entio

n1st

not

ice

2nd n

otic

e3rd

not

ice

Com

men

tsMr.&Mrs.M

z&m

Abd

ool K

ader

Erf839Scottburgh

Illegaluseofaresidentialproperty

forofficepurposes.

17February2016

17may2018

Ow

ner t

o co

mm

ents

in

writingbeforethe25

th o

f May2018

Mr.SaJager

Erf1035Pennington


for w

eldi

ng p

urpo

ses

and

stor

age

of

cons

truct

ion

mat

eria

l.

18April2018

Ow

ner t

o co

mm

ents

in

writingbeforethe25

th o

f April2018

Mr.

K. N

aido

oErf7parkrynie


for w

orks

hop

purp

oses

25Novem

ber

2015

25august

2016

05 A

pril

2017

Afte

r the

third

not

ice,

a

finewasissuedandthe

mat

ter e

nded

in c

ourt.

Mes

srs.

inte

rsur

-plus(pty)ltd

Portion3oferf284

umzinto

Illegaluseofthepropertyfortelevi-

sion

and

frid

ge re

pairs

.02Novem

ber

2016

The

owne

r sai

d th

e m

at-

ter w

as re

solv

ed

Mrs

. S D

ube

Erf340parkrynie

Illegaluseofpropertyforfuneral

Palourw

ithoutthemunicipality’s

cons

ent

14September

2017

10 N

ovem

ber

2017

An

appl

icat

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receivedfortherezoning

and

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onse

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ican

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adv

ised

to

sub

mit

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spec

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cons

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pplic

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r fu

nera

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unga

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nd re

habi

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ion

cent

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09 D

ecem

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2016

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owne

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all o

p-erationsontheproperty.

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for h

omel

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peop

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owne

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all o

p-erationsontheproperty

Mr.T.Taylor

Erf

170

Sco

ttbur

ghIllegaluseofthepropertyforbusi-

ness

and

par

king

of b

oat.

17January2017

05April2017

The

owne

r cea

sed

all o


Mrs

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lutc

hmee

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aido

oErf102um

zinto


hom

e bu

sine

ss25august2016

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owne

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sed

all o


SC

& r

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C

Sin

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hom

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sine

ss25august2016

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appl

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receivedbuthasnotyet

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hom

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sine

ss17February2018

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appl

icat

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was

re-

ceiv

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nd is

bee

n ta

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to

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mpt

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atio

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wso

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hom

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ss25Novem

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2015

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owne

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e 3.

15: R

egis

ter o

f not

ices

issu

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App

licat

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dis

cuss

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to d

ate:

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PER

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IT W

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SSED

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UM

ENTS

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US

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solid

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licat

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with

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licat

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24/11/16

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appr

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. (D

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mdo

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orrecttitledeed;

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pons

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SpecialConsent:

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com

mun

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11/1

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divi

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&

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lic P

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ttbur

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tatio

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ixed

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25/01/17

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ton

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cial

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6 (a

men

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01/12/16

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NA

App

rove

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rf146

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ed U

se 1

to L

ow

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01/12/16

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ondholdersconsent;

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mentsfrom

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gram

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rove

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App

rove

d.

Tab

le 3

.16:

App

licat

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ser

ved

befo

re M

unic

ipal

Pla

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ibun

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70

PRO

PER

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ON

TYPE

OF

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HEN

IT W

AS

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IN T

HE

MPT

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residentialonlyto3

worship2andspecial

cons

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or E

rf 59

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25/01/17

19/04/17

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App

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d.

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&

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ofE

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divi

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;Reviseddraftconditions;

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pons

e fro

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74

3.10 LOCAL ECONOMIC DEVELOPMENT UmdoniLocalMunicipality IDP identifiesLocalEconomicDevelopmentasoneof themunicipality’sstrategicgoals,aswellassustainablecommunityinvestmentprogrammes.Itemphasizestheintegrationofsupporttolocaleconomyfrom various agencies such as the UGU South Coast DevelopmentAgency&UGUSouthCoastTourismaswellas spheres of government.

Figure 3.13: Local Economic Development Vision

VISION Topromoteadiversified,integratedandsustainablelocaleconomyensuringjobcreation,economicviabilityand

ultimatelyensuringabetterqualityoflifeforallitscitizens

STRATEGIC OBJECTIVES •Expanding,rejuvenatinganddiversifyingthetourism

sector • Facilitating growth and expansion of the manufacturing

sector •Enhancinganddiversifyingtheagriculturalsector

providing support to the SMMEs • Expanding the skills base

• Developing sustainable LED institutional structures • Facilitating targeted spatial interventions.

Source:UmdoniLEDStrategy

THE COMPARATIVE ADVANTAGES IDENTIFIED FOR UMDONI LM ARE: • The tourism sector provides a comparative advantage. • Strategic location of Umdoni Local Municipality needs

to be exploited and other comparative advantages to achieve economic development. Umdoni Local MunicipalityislocatedalongtheN2andformspartoftheSouth Coast Ribbon Development

• TheenvironmentalassetsofUmdoniareclearlythemainattraction of the area and provide a strong comparative advantage. These assets include the beaches and sea whichproviderecreationalactivitiessuchassurfing,rockfishing,deep-seafishing,tidalpools0andscubadiving.

• Carvelo indicates that the mining, manufacturing and business services sectors have a comparative advantage in their respective sectors. This indicates that these sectors are out performing their respective sectors at district level and play amajor role in the developmentand growth of the local and district economies.

TOURISM Tourism is not an economic sector on its own, but forms part ofothersectors,especiallythetrade,transportandfinancesectors. However, due to its importance as an income and employmentgenerator,itisbelievedthatthissectorshouldbediscussedseparatelyfromtheothersectors.

Tourism includes travel foravarietyof reasons,amongstothers leisure and recreation, business, education, health and healing, religious pilgrimages, sport, visiting friends and relatives, meetings and conferences.

Thetourismsectorisincreasinglybeingrecognisedasanindustry which has the economic potential to contributeto the reduction of poverty in developing countries andinremoteruralareas,particularlyasaresultof its labourintensivenature,aswellasthefactthatmanyofthenaturaland heritage attractions are located in these rural areas, giving them a comparative advantage. There are a number ofreasonswhytourismisespeciallysuitableforeconomicdevelopment in the least developed countries, and byextensionruralareas,andinclude:• Tourism is consumed at the point of production, which

means that the tourist has to go to the destination, opening up opportunities for local businesses and ensuring local benefits

• Tourismisamorediversifiedindustrythanmanyothers,allowing linkages with and support for other economic activities

• Tourism is labour intensive and supports a wide range of skills

• It creates opportunities for small and micro entrepreneurs • Apart from thematerial benefits, tourismalso provides

the poor with cultural pride, creating greater awareness of the natural environment and its economic value

• The infrastructure required by tourism canalso benefitpoor communities.

Varioustourismactivitiesinclude:• Coastal Hotels • Caravan and Camping Parks/resorts (including water

slides, large tidal pool, excellent surf, mini golf) • Bed and Breakfasts • Guest Houses • Tour Operators • Self-Catering establishments •HolidayapartmentandCottagelets


•TourismEvents(ScottburghSpringFestivalandSani2Cmountain bike race)

• Restaurants •CoastalEconomy•Fishing and Diving charters (rock fishing, deep seafishingcharters,scubadiving)

• Beach amenities

Current tourism products and services in Umdoni offer a variety of activities right throughout the year, although

statistics from the KZN Tourism Master Plan had indicated that international tourists visit the province with high peaks duringSouthAfricansummer’s,whereas local touristhadpreferredtovisittheSouthCoastduringtheJuneandJulywinter months. Therefore, there are still various areas of potential that can be developed to further develop tourist attractions surrounding the natural features that can be exploited to further create potential growth, and increased visitorsthroughouttheyear.

Umdoni Tourism Attractions

Selbourne Golf Course

Blue Marlin Hotel

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A) SMME AND CO-OPERATIVES SUPPORTUmdoni Municipality, in co-operation with ProvincialGovernment,theDistrictMunicipalityallhaveanimportantrole to play in the successful implementation of localeconomicdevelopmentinitiatives.PromotingSMME’sformspart of the principles for LED development. It is important to involve and uplift the SMME sector through enhancing thecapacityoflocalentrepreneursbyestablishingsupportmeasures and incentives to promote participation. This suggests that appropriate technology transfer needsto placed in an environment that is conducive for the successful establishment of SMMEs.• Every financial year, the municipality is mandated to

ensure that the support is given to SMMEs and Co-operatives within in order to promote growth of SMMEs and Co-operative within their business sector. The aim of the program is to promote co-operatives, youth,women and people with disabilities in enterprise based localeconomicdevelopment,andalso improveviabilityandcompetitivenessofUmdoniMunicipalitythroughtheenterprise–basedeconomy(SMMEs&Co–operatives)

• TheUmdoniMunicipalityprovidedsupportto18SMMEsandCo-operativesinthe2017/2018financialyear.

B) SMME BREAKFAST- 2018• UmdoniMunicipalitycreatedaplatformfornetworkingasnetworkinginabusinessenvironmentisveryimperativefor the small businesses to grow. The session allowed Small Medium and Micro Enterprises to mingle with big and sustainable businesses.

• The Umdoni Business Breakfast was held on the 17th of May2018where36SMMEswerepartof thebusinessmeeting. The SMME breakfast also aimed exposing small businesses to various government funding models and how to access funds to better develop their businesses and operate at a larger scale and be sustainable.

C) SMME & CO-OPERATIVE TRAININGS• Umdoni Local Municipality working together with the

District have succeeded in ensuring that Co-operative andSMMEsreceiverelevantandnecessarytrainingtobetter equip them and develop their skills in running their businesses.

• Forthefinancialyearof2017/2018DurbanUniversityofTechnologyconductedatrainingwherebusinessesweretrained in starting, running and managing a sustainable

business.Thetrainingtookplaceon24November2017where13SMME’sandco-operativesbenefitedfromthetraining.

D) BUSINESS RETENTION & EXPANSION PROGRAM• The Department of Trade & Investment KwaZulu-Natal working together with Umdoni Local Municipality tocreate a strong working partnership with businesses aiming in helping them to survive and grow, whilst also stimulating local economic development and create employment opportunities by retaining and expandingexisting businesses.

• The Business and Expansion Program Launch was held atUmzintoDiningHallon29September2017withlocalbusinesses.

E) SMME & CO-OPERATIVE DATABASE• The Local Economic Development Unit is mandated to

ensure that all SMMEs and Co-operative within Umdoni municipalityaredeveloped,upliftedinanyformaspertheneeds of each SMME or Co-operative. Working with other sectorDepartmentsisveryimperativeinthedevelopmentand updating of a database for all businesses within Umdoni according to their sectors of operations to better planonprograms thatwill benefitbusinessesandalsoexposethemaccordinglytobusinessopportunitieswithinUmdoni and surrounding areas.

• The SMME and Co-operatives Database was developed 2017/2018 and will be reviewed and updated eachfinancialyear.

F) FOOD SECURITYUmdoniMunicipality has theAgriculturalTractorwhich isused to support and assist Agricultural Co-operatives and communal gardens which are actively involved in cropproduction.ThetractorprogrammepromotesfoodsecurityandincreaseproductivityforAgriculturalGroups.

The tractor provides assistance to registered and non-registered co-operatives and SMMEs at Umdoni. It also providestractorservicestoall19wardsin2017/2018.Wehaveassisted28communalgardens.


G) INFORMAL MICRO EMERGING ENTERPRIZE DEVELOPMENY PROGRAMME The IMEDP provides qualifying businesses with basicbusinessmanagementtrainingfollowedbya100percentgrant for the acquisition of basic equipment and tools.

The Programme was previously implemented by theDepartment of Small Business Development, and is now deliveredthroughSEDA’Snetworkof54branchesacrossthe nine provinces. 30 Informal Traders under UmdoniMunicipality were supported with business equipment inthe2017/2018financialyear.

H) EXPANDED PUBLIC WORKS PROGRAMME (EPWP) The Extended Public Works Programme (EPWP) is one ofmany programmes offered by government to alleviatepoverty and provide income relief through short-termto medium term work opportunities for the poor and unemployed.TheProgrammeiscoordinatedbyDepartmentof Public Works in 2017/2018 FY Umdoni receivedan amount of R1 000 000 for the EPWP Programme that created over 360 employment opportunities for thecommunityofUmdoni.

COMPONENT D: COMMUNITY SERVICES 3.11 LIBRARIES; COMMUNITY FACILITIES

Beaches Libraries Community Facilities

Parks & Gardens

*Fire & Disaster Management

*Traffic & Policing

COMMUNITY SERVICES

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LIBRARY STATISTICS Umdoni Municipality has 8 operational public librariesand the Vulamehlo library is a new addition which isnot operational as yet. The Scottburgh, Ifafa, Sezela,Pennington and Park Rynie libraries are situated alongthecoastandtheMalangeni,Shayamoya,VulamehloandUmzintoaresituatedfurtherinland.Ourpubliclibrariesaremore than justbooksandbanksof computers.Theyareplaces where individuals gather to explore, interact, and imagine. Our Libraries add value to our communities and serveasculturalcentersforourdiversepatrons.Theybuildcitizens, they educate individuals and communities andtheyareessentialcomponentsofourcommunity.Umdonilibraries provide resources and services in a variety ofmedia to meet the needs of individuals and groups for education, information and personal development including recreation and Leisure.

The librariansattend the library conferenceannually andthey learn about current events, trends, and technology,participate in continuing education and to build networks. The knowledge acquired at conferences is necessaryfor professional development. Conferences bring professionals of like minds together to share and discuss ideas. Conference attendance helps to cultivate research ideas through conference papers, presentations, and question and answer sessions. Conference attendance is partofprofessionalcapacitybuilding

The librarians also attended 4 Interest Group Forum(IGF) in 2017/2018. Thesemeetings serve as a trainingplatform for public Librarians and are held at different public libraries. Librarians are given training, guidance and support in customer care and the general management of libraries are discussed. Librarians share experiences, problems and solutions which could help them in managing amoreefficient library.Alsonewproceduresandpoliciesimplemented by KZNPLIS are communicated to theLibrarians at these meetings

AtthefirstIGFheldinFebruary2018,itwasindicatedthatlibraries should promote the following themes during the year:• FirstquarterTheme-Healthylivingstyle:(AprilMay,June2018)

• Second quarter theme -Revisiting the foundations of NelsonMandela:(July,August,September)

• Third quarterTheme-Celebrating your heritage throughliterature:(October,November,andDecember)

• Fourthquarterinconjunctionwithlibraryweek-Readforabrighterfuture:(January,February,andMarch)

Mzansi onlineMzansionlineisaprojectthatisfundedbyBillandMelindaGates foundationand is hostedby thenational library ofSouth Africa and the Department of Arts and Culture This project enables selected libraries to provide free internet access to information; introduction and incorporation ofnew technologies in existing and new services; traininganddevelopmentoflibraryend–usersandstaffbasedonidentified training needs.TheScottburgh,Malangeni andUmzintolibrarieswereselectedtobenefitfromthisproject.The libraries will receive computers, printers, tablets and e-Readers, games, among other equipment. The Malangeni librarywillalsoreceiveaminilibraryfortheblind.Stafffromthese libraries have attended training sessions in Hluhluwe andPietermaritzburg.

Book ExchangesEach library attends 4 book exchanges at the Pinetowndepot and one book selection at the Pietermaritzburgreference libraryayear.TheLibrariansarealsogivenanopportunitytogivetheirinputinthebookselectionprocess.Theyareabletorecommendwhichbooksthedepotshouldbuy for the libraries. The Librarians also attend regularworkshops, and training programs with regards to the Slims systemandthepublicaccesscomputers.

MeetingsMeetings with the librarians, presents a challenge, as not all librarians are able to attend due to staff shortages. Messages are communicated through mail, emails and WhatsAppgroupnamedthe“TheLibrarians“bytheLibrarycoordinator so that libraries that do not attend meeting are updated through this media platform. Outreach programs are planned and executed with other available libraries. The librarians keep record of their admin work in the following

files:• Lost and paid items• Defaulters• Membership• Asset registers• Invoices


• Financials• Monthlyandquarterlyreports• OutreachProjects,programsandlibraryactivities

ThegeneralappearanceofallUmdonilibrariesistheyardandcarparkofthelibrariesbecausetheyareneatandtidy.The grass is cut regularly and the branches of the treesare trimmed. The Librarians contact the manager of Parks and Gardens when cutting of the grass is neglected. The atmosphere inside of the libraries is clean and welcoming.

Alllibrarieshavepermanentortemporarygeneralworkers.Temporarycleanersarenotalwaysimmediatelyappointedwhen the contract of the current workers expire. This presents a challenge as these are public libraries and requirecleaningonadailybasis,especiallythetoilets.

The greatest challenge experienced by the libraries isstaffshortages.Manystaffhaveresigned,retiredandhavepassedonandvacantpostshavestillnotbeenfilled.FiveoftheUmdonilibrariesworkwithonlytwostaffmembers.This creates challenges when indoor activities, programs and outreach are done and when staff is on leave or sick. With the addition of the public access internet services the libraries are now busier than before. The appointment of more staff, has been addressed with the Human Resources department.

ItisrequiredbylibraryServicesthatregularstocktakesbedone as librarymaterial is now considered small assets.Onlya5%lossperlibraryisallowed,overandabovethat,themunicipalitywillhavetobearthecostsoftheloss.Alllibraries have had thier stock take done and those who havereceivedtheirresultsarebelowthe5%loss.

Pest control must be done once a year for each library,whichisarequirementbylibraryservices.TheScottburgh,Sezela and Ifafa libraries have been sprayed for pestcontrol,andnotalllibrariescanbesprayedinonefinancialyearduetobudgetconstraints.

Maintenance of library buildings is on-going and minormaintenance is attended to as they occur. Assistanceis provided by library services formajor renovations andmaintenance depending on the nature of the problem. Leakingroofsaregivenpriority.LibraryserviceshavedonemajorrenovationsattheIfafalibrary.

They have also erected a boundary fence at this library.TheSezelalibraryisintheprocessoffixingtheirroofanderectingaboundaryfence.TheParkRynielibraryhashad

all their old furniture replaced with new ones.

Each library is required to submit a monthly, quarterlyandannual report to theirsupervisoraswellas to libraryservices. Other reports such as lost and paid, defaulters, etc. are submitted when requested or when necessary.Quarterly report on expenditure of the grant funding issubmitted to library services every quarter. A close outreport and business plan is submitted after the roll-over of theUmdonifinancialyeartolibraryservices.Anyunspentmonies of the grant funding must be requested in writing to libraryServicesby25Julyofeachfinancialyear.

All libraries provide free internet and e-book services to the public. The provision of free internet access to the public was a long awaited service, which members of the public are taking full advantage of. This is the most used service inthelibrariesandoftenthelibrariesfinditdifficulttocopewiththeinfluxofmemberstothisservice.

A. SCOTTBURGH LIBRARY:Inthefirsthalfof2017from26Juneto4August,ScottburghLibraryhosted two library sciencestudents fromDUT forexperientiallearning.ThelibraryalsohostedthreestudentsfromSITAfromJulytoOctober2017.

TrainingfortheMzansiproject,aninitiativeoftheBillGatesFoundation, has been on going, with staff attending week longcoursesinHluhluweandPietermaritzburg.InJanuary2018 the library received 10 computers from theMzansiproject and one laptop. However, the computers were recalledbyKZNPLSbarelyonemonthlater.Itappearstheywere the incorrect make.

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Outreaches and activitiesOnMandelaDay library staff arranged to feed homelessandunder-privilegedpeopleinfrontofthelibrary.Atleast150 people were feed.

In November 2017 a talk was given by Barry James-supportedbyhiswifeDanielle–co-author -onhisbookcalled “Guide to the properties and uses of Southern African wood.”Approximately40peopleattended.

On14March2018,theLibrarianvisitedKwaHluzingqondoHigh School in Amahlongwa for the launch of a school newsletter.

LibraryWeekwasfrom19–24March2018.OnThursday22 March, 10 children from Little Rexes Pre-School inUmkomaasvisitedthelibrary.Theydidactionsongs,heardastory,coloredinpicturesanddidtheirowndrawings.Theywereshownaroundthelibraryandwereencouragedtojoinalibraryintheirarea.Eachchildreceivedapacketcontainingballoons, a sun peak, a pen and ruler set,bookmark and packet of chips.

18April2018,twentypreschoolersfromUmdoniChristianAcademyvisitedthelibrary.Staffreadthem3stories,theydid coloring in, sang songs and each received a librarypacket containing book marks,keyrings, and a ruler set(itemsprovidedbyProvincialLibraryServices.)

8May2018 theLibrarianattendedaspecialWorldBookDayassemblyatStFrancisSchoolinParkRynieandgavea speech.

On17May2018thelibrarianvisitedPenningtonLibraryandreadastorytothePenningtonPre-PrimarySchoolchildren.PenningtonlibrarystaffcontinuedwithaProgrammeforthechildren.

GeneralSouth Coast Regional Library staff visited the library inDecember and June. The purpose of these visits is tomonitorthelibrary’sfunctioningandgiveadvice.

On Thursday 8 March 2018 staff from four librariesattendedDisastermanagementworkshopatEstuaryHotel,Port Edward – arranged byKZNLibrary and InformationServices.

This year at least 3000older and redundant bookshavebeen weeded from the library. Older shelves have beenmovedoutandpartsofthelibraryhavebeenre-arranged.

B.UMZINTO LIBRARYMandela daySchoolreopenedonthe18July2017soanyactivitiesthatwere planned had to be done the week before. For Mandela Daychildrencoloredpicturesandwedisplayedtheminthelibrary foyer. A lovelydisplayofbooksandpicturesweremade in the library.Thechildrenalsomadebadges frompaper doilies and a color picture of Nelson Mandela, which theyproudlyworetoschoolonMandelaDay.

“Africa! Ignite is a rural development agency that worksacrossKwaZulu-Natal.They focusonwomen, youthandenterprisedevelopment.”

“Africa! Ignite believes that stories are powerful and significant. They see value in giving people, particularlyindividuals and groups from rural and marginalizedcommunities whose powerful stories are so often unheard of,opportunitiestosharetheirstorieswiththeworld.”

AfricaIgnitevisitedtheUmzintolibraryfromthe6/12/2017untilthe12/12/2017.

Storytelling, beading, outdoor games, board games anddancing were done with the children. The turnout was not as good as expected, due to the unfavourable weather conditions.

Cyber cafe Youtharekeptbusywithgames in thecomputer room inthecybercafethatwasestablished.


Christmas program.

The local children colored pictures for Christmas and decoratedthelibrary.ThelibraryhostedaChristmasplay..

The play – Audience

World read aloud day (1 February 2018)

OnWorldReadAlouddaywhichwason the1February2018Ihadavolunteerassistwiththestorytelling.Childrenwereaskedquestionstoseeif theyunderstoodthestory.Children also made the badges

Library Week (third week in March)

Children read stories to library staff, they did coloring, ashortEasterplaywasperformedbythechildren.

Spectators

Reading and Coloring at the Mandela Day programme that children of Umdoni Municipality participated in commemoration of Madiba.

C.PENNINGTON LIBRARYOn the first week of July 2018, Pennington library haditswinter run at Kelso crèche and also at the Pennington clinic.Hats, beanies, scarfs and gloves were made and donatedusingpatterns from thebooksat the library.Kidsthatvisited the clinic were also given winter clothing such as beanies and blankets.

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ThePenningtonpre-primaryschoolvisitedthelibraryonthe14thMay2018.

TheBusyBeeButterflyclassesofPenningtonPre-primaryhadanoutingtothePenningtonlibrary.Theschoolthemefortheweekwas‘Booksandcareofbooks“.Thekidsandteachersweretreatedtoaspecialstorytellingsession.Thekidswereexcitedtoreceivegoodiebagsfromthelibrary.

D. PARK RYNIE LIBRARYTheParkRynie library is a small neat little library. Eventhough it is small it is a busy library with most of thechildrencoming from the St Frances School. The libraryisoftenusedbystudentnursesandtertiarystudentswhousethelibrarytostudy.Thegeneralpublicusetheinternetservicesextensively.Recently the librarysufferedahugesetback regarding the internet services due to libraryservices not procuring a service provider for the public access computers as soon as their last contract expired. The library established reconnection in August 2018 forinternet services.

InNovember2017thechildrenforStFranceswasgivenatourofthelibrary.Thechildrenwereorientatedontherulesofthelibrary,howtotakeofbooksandhowtobecomeamember. The librarian read stories to the kids.

EveryWednesdayafternoonisstorytellingtime.Kidsgeta short lesson on different aspects of reading. The kids are alsogivenachancetoreadtotherestofthegroup.Theyare given different promotional material which makes them veryhappy.


E. SHAYAMOYA LIBRARYOn 20 September 2017, Shayamoya library hostedapproximately30youthandseniorcitizens.Thememberswore traditional clothing. The aim was to bring back the Zulu culture. One of the seniors told old traditional stories ofEzakwazulu.TheyalsodancedandsangoldZulusongs.Thelibrariangavethemtalksonabuse.Theywereadvisedonhowtoseekhelpiftheyarevictimsofabuseoriftheyknow someone who is a victim. Membership cards were giventothosewhoarenewmembersofthelibrary.Theywereencouragedtousethemanyservicesofthelibrary.

Libraryweekwasfrom19th–24thMarch2018.Thelocalschools different gradesat a time visited the library overa3-dayperiod.TheywereencouragedbytheLibrariantoread a lot of books and develop their culture of reading. Theywerealsotoldabouttheimportanceandbenefitsofusingthelibrary.Thereweremanyindooractivitiessuchasgames and questions and answer sessions.

F. SEZELA LIBRARYTheSezelaLibraryalthoughmediumsizeandhaslimitedopeninghourstothepublicisquiteabusylibrary.Amongthemanyservicesofferedbythelibrarytheinternetservicefor the public is most used service. The library tries toprovide effect services but often faces challenges due to staff shortages. Due to the staff shortage outreach projects and libraryactivitieswerevery limited.TheSezela libraryhas two staff members of which one staff member is often away from the libraryasshe isassistingwithdutiesofaChiefLibrarian.Acontractcleanerisappointedfor3monthsand often there are long gaps when the contract expires and a new cleaner is appointed.

ThelibraryhasamajorproblemwithLeakingroof.Whetherit is raining or not the roof leaks. A service provider was appointedby library services to sort out the leaks.Ventswere put in but the roof still leaks.

Libraryserviceshavealsoappointedaserviceprovidertoerectaboundary fence for the library.Thereweredelayswith thecompletionof theproject timeouslyduetopublicunrest. The Municipality has paid off the contractor formaterialandworkthathasalreadybeendonetherestofthefencingwasdonebythemunicipalinternalstaff.Belowaresomeoftheoutreachprogramsanddisplaysdonebythelibrary.

Mandela Day- distribution of clothing

Umdoni Librarians held a soup kitchen at the Scottburgh libraryandfedthehomelesspeople.Abannerwasmadeand the people were encouraged to place their hand print on it. Pictures were taken by “The Rising Sun” and thisarticle appeared in the local newspaper.

In honour of Nelson Mandela, the staff of the Sezelacollected clothes and distributed to under privileged people in theMalangeni community. (18July 2017) The librarianspoketo thepeopleonhowto joina library.Membershipcards were distributed.

The librarianpromotedtheSezela libraryata fundraisingforcancer.ThelibrarianwasgivenanopportunitytoinformthepublicontheresourcesoftheSezelalibrary

Heritage Day -photo shoot fun day

Members were encouraged to wear their traditional clothing attheSezelalibrary.

Christmas play The Sezela and Pennington joined theUmzintolibraryfortheChristmasplay.

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February 2018

ThePenningtonprimaryschoolwas invited to theSezelalibrarywherealessononhowtodoresearchontheinternetwasgivenbytheLibrarian.

June2018VisitedtheEmmanuelchurchinSezela–holidaybible school. The librarian gave a talk to the children of the holidaybibleschoolon“Knowyourlibrary“

G. IFAFA LIBRARYAugust2017-TheDepartmentofArtsandculturehadasitemeetingregardingtherenovationsattheIfafalibrary

September 2017-The library started a vegetable gardenasacommunityprojectatthelibrary.Membersusedbooksfrom the library and read about how to grow vegetablegardens. The department of agriculture was contacted to sponsorseedsandequipment.Membersofthelibraryandthecommunitycleanedtheareaatthebackofthelibraryand used that as a vegetable patch. Spinach, onions, beetroot and butternut were planted.

in January 2018 the Librarian prepped the library for theopening of schools and also made book request available forlastoftheholidaymakers.

The building contractors started the renovations of the library inFebruary2018.Theypainted thewalls, replacedthe wooden doors and window frames with aluminium frames.Theyalsorepaired theroof leaksandput innewcarpets, air conditioners and blinds.

There are challenges when it comes to attending meetings, conducting book exchanges, book selections, going on leave etc., as there is a shortage of staff.

Stocktakingwasdone inMay2018andtheresultswerepositiveasonlytwobookswereunaccountedfor.

The library has challenges with internet reception dueto poor signal coverage in the area. The department of education hosted byMr Tholono had a workshop and abookdisplayonNelsonMandelaatSugarBeachResort.Thelibraryassistedwithbooksandpostersthedisplay.

H. MALANGENI LIBRARYThe Malangeni library consists of a librarian, a libraryassistant,acyber-cadetandageneralworker.Thelibraryservesallmembersofthecommunity.It issituatedatthecentreoftheMalangeniareawithtwoprimaryschools,two

secondaryschool’shighschoolsand12-daycarecentres.The libraryhasamini library for theblind, toy libraryandwasalsoselectedforbenefitfromtheMzansionlineproject.

Mini library for the blind service was offered by Mzansilibraries online through the department of arts and culture.With the aid of the local councillor, the co-ordinator from Mzansi libraries online for the blind the Librarian visitedandenrolled suitable members from the community forthis service. Material and equipment such as Victor reader wassupplied to themembers and the library.Training onhow to use the equipment and how to provide assistance fortheblindandorvisually impairedmemberswasgivento librarians.

Toy Library

Toylibrariesaregiventolibrariesmainlysothatchildrenthatcannotaffordtoyscanvisittheirlocallibrarytoplay.Thesetoy libraries have many benefits as they boost physicaland cognitive development while also teaching children valuable skills such as communication and cooperation. Regardlessoftheirsizeandstructure,toylibrariesarealldevoted to helping families and carers provide a varied and stimulating environment for their children. Play providesthe foundation for some essential skills, such as reading, writing and numeracy. Playing also helps children feelsecureandconfident

Displays

Displayssuchas InternationalMotherTongueday,Worldreadaloudday,Librariansday,andLibraryweekwasdoneattheMalangenilibrary.

The local primary schools took part in the world readaloud day.Thiswas a huge success as children had anopportunitytodisplaytheirreadingskillstotheirpeers’.Thelibrarydistributedpromotionalmaterial to theparticipatingchildren.

Internet café

The Malangeni has 14 computers, a laptop, screen andprojector, a scanner, a black and white printer and a colour printer.Theinternetcaféoffersthefollowingservices:freeinternet access, both colour and black and white printing, scanning and computer classes.

Computer classes: Computer classes are done everyweekday from11hoo to12h00.Membersare taughtbasic


The low membership statistics is due to members not having proper postal addresses. It is difficult to send memberscorrespondences such as overdue letters, reminders, reply’sandgeneralcommunicationonupdatesandnotices.

There is a challengeofStaff shortagesand late fillingofvacant positions. There is a need for the training of staff on costomer care in order to improve customer relations with the communities that we service. The table below indicates librarydataanditisevidentthatScottburghLibraryhasthehighest membership and activities

computer skills which include PC fundamentals, MS Word, Internet and emails.

ThecybercadetalsoassistsotherlibrarieswithITsupportsuch as the Sezela, Shayamoya, Pennington and Ifafalibrariesastheynothaveacyber.

Activities Room

The activities room is used by Department of SocialDevelopment, Department of agriculture, Department of Land Affairs, local co-operative organisations, Umdoni councillors and the general public. They are usedextensively for activities, meetings and training. Part oftheroomisusedasatoylibrary.

LIBRARY MEMBERSHIP PRINT STATISTICSCDS,DVDS,VIDEOS

NON PRINT STATISTICS

2016/ 2017 2017/2018 2016/2017 2017/2018 2016/2017 2017/2018

ScottburghAdult:4352Youth:564Juvenile:828TOTAL:5744

Adult:4288Youth:582Juvenile:861TOTAL:6238

36989 35508 738 430

UmzintoAdult:2450Youth:618Juve-nile:924TOTAL:3992


14200 10731 1524 1383

PenningtonAdult:1762Youth:190Juvenile:319TOTAL:2271


19979 19154 1160 1401

ParkRynieAdult:139Youth:54Juve-nile:100TOTAL:293


2948 2122 84 91

ShayamoyaAdult:887Youth:314Juvenile:514TOTAL:1715


4333 3027 59 52

SezelaAdult:246Youth:48Juvenile:213TOTAL:507


8683 9707 429 612

Ifafa BeachAdult:151Youth:9Juvenile:17TOTAL:177


3921 2701 28 5

MalangeniAdult:1118Youth:672Juve-nile:550TOTAL:2340


2875 4811 1222 1008

Table 13.16: Library Membership Status

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PARKS AND GARDENS Background

TheUmdoniMunicipalitycoversanareaofapproximately270squarekilometresandformspartof theMaputaland-Pondoland-Albany Region, which is internationallyrecognized area of conservation significance and abiodiversity hotspot. The UmdoniMunicipality also formspartofthesecondrichestfloristicregioninSouthernAfricaandcontainsarguablyoneof thebestcoastalgrasslandsin South Africa, some of which have more Red Data or Protectedspeciesperhectarethananyothersuchbiomeinthecountry.

VERGE MAINTENANCEFor the period under review verge maintenance was providedbytheMunicipalityinthefollowingareas:1. Pennington2. BazelyandSezela3. Mtwalume4. IfafaBeachandElysium5. Ifafa Glebe6. ShayamoyaandEsperanza7. Roseville8. AsokaHeightstoHazelwood9. Gandhinagar to Riverside Park10. ParkRynieSouth11. FreelandPark,ScottburghSouthtoParkRynie

There are contractors appointed that are responsible ensuringthatthevergeiskeptneat, tidyandpublicopenspaces maintained, Tree trimming, maintenance of paths and access ways, clearing of rivers and streams, Alieneradication, maintenance of beaches and campsites and planting of indigenous trees.

The parks and gardens section has experienced challenges of dumping on the verge by publicmembers. The vergegrowsveryfastduringtherainyseasons(OctobertoMarch)andthereisachallengeofshortageofvehiclestoefficientlydeliver the service.

BUILDING AND MAINTENANCE The Building and maintenance Department provides service forgeneralmaintenancetoallcouncilownedproperty’s.

Building maintenance provides a service (attends to burst water pipes, unblocking of sewer lines and general maintenance to all council owned properties also including town halls, taxi ranks and beaches) in the following areas fortheyearunderreview:1. Pennington2. BazelyandSezela3. Mtwalume4. IfafaBeachandElysium5. Umzintoriversidepark6. Shayamoya7. Scottburgh8. Umzinto9. Gandhinagar to Riverside10. ParkRynie


Community Facilities UmdoniMunicipalityhasthefollowinghallsandthefacilitiesinclude:

Table 3.17: List of Community Facilities & Services

List Of Halls Electricity Water Ablution Security Fencing

Community Halls

Amahlongwa Hall Yes Yes Yes Yes Yes

Amandawe Hall Yes Yes Yes Yes Yes

Mqiniseni Hall No Yes Yes No Yes

Mahlathini Hall Yes Yes Yes No Yes

Malangeni Hall Yes Yes Yes Yes Yes

Shayamoya Hall Yes Yes Yes Yes Yes

Dududu Hall Yes Yes Yes Yes Yes

Njunundu Hall No No Yes No Yes

Umzinto Dinning Hall Yes Yes Yes Yes Yes

Gandhinagar Comm Centre Yes Yes Yes Yes YesKhakhame Hall No No No No No

Phondweni Hall No No Yes No Yes

Two-Stick Hall No No No No No

Ubuhlebezwe Hall Yes Yes Yes No Yes

Mzimlilo Hall No No Yes No Yes

Shingwane Hall No No

Dumisa Hall Yes Yes Yes No Yes

Kenterton Hall Yes Yes Yes Yes Yes

Dumayo Hall Yes Yes Yes Yes Yes

Kwa Cele Community Hall Yes Yes Yes Yes Yes

Emandleni Hall No Yes Yes No Yes

Isenqawe Hall Yes Yes Yes No Yes

Mistake Farm Hall Yes Yes Yes Yes Yes

Bhudubhudu Hall No No No No No

Town Halls

Umzinto Hall Yes Yes Yes Yes Yes

Scottburgh Town Hall Yes Yes Yes Yes Yes

88

Below is a list of the number of Income hires for the FY 2017/2018:

Table 3.18: Community Hall Hire Statistics 2017/2018

Number Name of Hall Ward Number of Income Hires 1 Scottburgh Town Hall 15 522 UmzintoTownHallDiningHall 13 553 UmzintoDiningHall 13 74 Gandhinagar Hall 12 355 Malangeni Hall 9 106 Amandawe Hall 14 287 Amahlongwa Hall 18 268 ShayamoyaHall 11 79 Kwa-Cele Hall 19 1910 Bhewula Hall 011 Mqinisela Hall 1 012 Mahlabathini Hall 19 013 Mahlathini Hall 19 014 Dumisa Hall 5 415 Masakhane Hall 5 016 Bhudubhudu Hall 1 017 DumayoHall 1 318 Vulamehlo Hall 19 719 Isinqawe Hall 4 020 Mtshingwana Hall 1 021 Kenterton Hall 4 222 Mistake Farm Hall 6 023 Emandleni Hall 4 024 UbuhlebezweHall 2 025 Khakhame Hall 1 026 MzimliloHall 1 027 Two Stick Hall 4 128 Phondweni Hall 2 129 Njunundu Hall 19 030 MayfieldHall 5 231 Nkampula Hall 0

3.12 CEMETERIES & CREMATORIUMS Statisticsforthefinancialyear2017/2018wererecordedasfollows:

Table 3.19: Cemetery Statistics 2017/2018

Number of Burials 45

Cemeteries Number of Grave Sites AvailableScottburgh Nil Park Rynie Nil Shayamoya Nil


3.13 CHILD CARE: AGED CARE: SOCIAL PROGRAMMES Umdoni special programmes, Ugu District municipalityand Department of Social Development coordinated the sanitary dignity campaignprogramme.HluzingqondoandMalangeniSecondarySchoolbenefitedfromtheprogramme200 femalestudentsper schoolwere identifiedasneedyand will be getting sanitary towels from Department ofSocialDevelopmentforaperiodof1year

During the Local Reed Dance held in Malangeni in August 2017UmdoniMunicipalitydistributed20boxesofsanitarytowelswhereover100youngwomenwerepresent.

AspartoftheirChildcareprogrammesUmdoniMunicipalitydistributes uniforms to disadvantages children in schools, these beneficiaries are identified through the OperationSukuma Sakhe War Rooms, Ward Councillors and school principals.In2017/2018financialyearUmdoniMunicipalitydressed272scholarswithschooluniform.

World Aids Day Commemoration Umdoni Local Aids Council celebrated World Aids dayattended by the Deputy Mayor, Councillors, GovernmentDepartments, Community Care Givers, Faith BasedOrganizationsandcommunityrepresentatives.

FocusoftheWorldAIDSDaycommemorationfor2017-18wason:- Commemoration of the Departed - Fighting the Stigma - Support of PLWHA Sectors- Provision of support to Orphans and Vulnerable children

– OVC

Special Council Functions Prayerday for2017Matriculateshostedby theMayorofUmdoni and Youth Office was successfully held on the10th ofOctober 2018 in Umzinto TownHall attended bythePreachers,Teachersand2017Matriculates.Preachersfrom several cathedrals motivated leaners preparing them for their future endeavours.

The Deputy Mayor is assisted in lighting the Candle as a symbol to commemorate the departed

The Mayor of Umdoni Municipality and the Preachers of various Cathedrals

90

COMPONENT E: ENVIRONMENTAL PROTECTION 3.14 POLLUTION CONTROL

In order to control pollution which enters the natural environment the municipality put in measures to minimize the volume of pollution that enters the natural environment.

Litter pollution is ongoing throughout the municipality. the municipality has a Waste Section that attends to litter pollution and has placed refuse receptacles in strategic points within the municipality to curb the flow of waste into environmental sensitive areas.

The municipality also monitors council owned areas where illegal dumping occurs, the municipality cleans up the dumping and places no dumping signage to discourage perpetrators from dumping. The Municipality has a metal container for the storage of used motor vehicle oil. The used motor vehicle oil is then collected by the Rose foundation and transported to a facility where the oil is safely disposed. The municipality receives a certificate upon collection of the used motor vehicle oil.

3.15 BIO-DIVERSITY AND LANDSCAPEBIODIVERSITY AND LANDSCAPEIn the Umdoni Municipality there are different types of vegetation that is found in the area which are KwaZulu-Natal Coastal Belt, Northern Coastal Forest, Subtropical Coastal Lagoons and Subtropical Seashore Vegetation. A large percentage of the municipality has been transformed and a small percentage remains natural.

In the 2017/2018 financial year the municipality implemented the tree policy which had been adopted in the previous financial year. The municipality granted permission for applications made by residents requesting for indigenous trees to be cut/pruned and also issued contravention notices in cases where the policy was not followed. The purpose of the tree policy is to guide indigenous tree pruning, removal and replacement within the Umdoni Municipal Area with the following objectives: • To promote sustainable development and ensure that the

natural character of the area is retained.• To protect and preserve indigenous and specially

protected trees as declared in the National Forestry Act.• To eradicate alien invasive vegetation as specified in the

Conservation Agricultural Resources Act; an .

• To rehabilitate and revegetate the Umdoni Municipal Area in such a manner as to promote a healthy and aesthetically appealing lifestyle.

During the 2017/2018 financial year the Umdoni Municipality’s Environmental and Waste Management Section visited schools where awareness campaigns in Environmental and Waste Management was conducted. The municipality then distributed to these school’s refuse receptacles and gave the learners a talk on environmental and waste management. The purpose of the awareness campaign was to promote environmental sustainability and better waste management practices.

In the 2017/2018 financial year the Umdoni Municipality Environmental Manager was nominated as a member by the Department of Cooperative Governance and Traditional Affairs to serve on the Climate Change and Energy Efficiency Provincial Norms and Standards Committee terms of Section 139(1) of the Kwa-Zulu Planning and Development Act No.6 of 2008. (KZNPDA)

In addition, specific functions of the Environmental Management Section also include:• Review all Building and Town Planning applications.• Review all Basic Assessments, Environmental

Management Plans and Environmental Impact Assessments.

• Control of vegetation on vacant properties with overgrown vegetation.

• Environmental awareness education. • Development and implementation of environmental and

greening indicatives. • Promote the rehabilitation of degraded areas and removal

of alien species.• Enforcement and monitoring of environmental crimes and

related non-compliances, including dumping, pollution, and deforestation.

• Promote a culture of sustainable and equitable use of resources through the implementation of the policies


COASTALThe municipality conducts water quality audits at the Mpambanyoni River to monitor the quality of water which flows into the Scottburgh beach. These water audits quality are conducted to ensure the quality of water at the beaches is safe for the public to use.

The Ugu District municipality also conducts water quality audits at their sewage works as there are incidents where raw sewage enters natural water courses which results contamination and growth of alien invasive plants on the water course. The major source of air pollution within the Umdoni Municipality is emitted from Sezela Sugar Mill however the mill ensures that they comply with the requirements of the National Environmental Management: Air Quality Act (Act No.39 of 2004).

In the 2017/2018 financial year the South African Coastline faced a crisis where small plastic pellets known as nurdles had found its way to the shore, and affected Umdoni Municipality. A program which is run by the Department of Environmental Affairs to assist all local municipalities along the coastline assisted the Umdoni Municipality with this problem. This program employed beneficiaries for a period of 3 months to clear all nurdles that was found on the shore. However the Department advised that the problem of nurdles is still continuing due to pollution of these small plastic pellets occurring at sea and as a result of tides nurdles were being washed onto the shore.

ALIEN INVASIVE PLANAlien invasive species pose a great threat to the biodiversity within the Umdoni Municipality. The results of alien invasive plants not eradicated will result in a loss in biodiversity. The National Environmental Management: Biodiversity Act (Act 10 of 2004), requires that all organs of state draw up an “invasive species monitoring, control and eradication plan for land under their control”. Due to budgetary constraints the plan could only be developed in two phases.

ESTUARY MANAGEMENT PLAN According to the National Environmental Management: Integrated Coastal Management Act (Act No 24 of 2008), “where an estuary falls within the boundary of a single localmunicipality, the municipality must develop an EMP”. The Municipality will review its EMP in the next financial year.

Umdoni Estuaries

92

COMPONENT F: HEALTH 3.16 CLINICS

COMPONENT G: SAFETY AND SECURITY 3.17 TRAFFIC AND POLICING

This section encompasses Clinics (Personal Health), Ambulance Services (emergency) and Health inspection (Food and Food outlets) are as noted from afore section under “Component B (Ref 1.2)” and further from “Appendix D” as annexed hereto is indeed municipal and local government functions. They however are not entirely that of a LOCAL municipality but rather a function of a the District and in certain instances that of a “SHARED SERVICE” between Local and District Municipalities and with OR between other organs of government namely the Province. The classification hereunder alludes to the accountability of the three identified functions:

The mission of the Umdoni Traffic and Policing section is to reduce the incidences and severity of all related incidents through efficient and effective coordinated deployment of personnel with intensified, stringent law enforcement including the following: a) Visibility – regular patrols, staff deployed at static points b) Road Blocks/VCPs – conducted in areas which are

prone to accidents, robberies, housebreaking, reckless and negligent driving

c) 22 schools within Umdoni and the erstwhile Vulamehlo Municipality have scholar patrols attendees that are funded by Department of Transport but administrated by Umdoni Municipality since August 2017

d) MOU for Bobbies on the Beat for the Scottburgh Beach for 2017/2018 was signed in June 2017

the Municipality managed to collect revenue of R1 323 700 from written notices with 974 spotfines issued and 37 vehicles suspended due to unroadworthiness. A total of 1380 charges were issues in 2017/2018 financial year.

Function Clinics KZN Provincial Department of

Health Ambulance Services KZN Provincial Department of

Health & KZN Emergency and Rescue Services

Health Inspection UGU District Municipality

Table 3.21: Traffic & Policng Data Details ActualNumber of motor vehicle accidents that were attended to by Traffic and Policing staff 29 Spot fines issued 974Number of vehicles suspended due to unroadworthiness 37Number of Vehicles stopped and inspected 241Number of charges 35Section 56 (written notices) from 1 July 2017 until 30 June 2018 R1 323 700 Spot Fines issued 974Number of Charges issued 1380

Table 3.20: Health Functions


Major Public Activities attended to:

Table 3.22: Major public activities attended to

Ref Event/Major Activity Date/Period1. Pennington Primary Fun Walk 23 August 2017 2. Umzinto Christian Ministries Fun Day 02 September 2017 3. Umzintovale Primary Fun Walk 21 September 2017 4. St Patrick’s Primary Fun Walk 27 September 2017 5. Cancer Pinkathon 5 Km Walk 21 October 2017 6. Goss & Balfe South Coast Marathon 29 October 2017 7. Umzinto Primary Fun Walk 1 November 2017 8. St Anne’s Catholic Church Good Friday March 30 March 2018 9. Joberg2C 28 April 2018 10. Sani2C 10-11 May 2018 11. Lizfit Colour Run 12 May 2018 12. Scottburgh Athletic Club Fun Run 30 June 2018

Income Received 2017/2018

Table 2.23 Income received 20172018

Type Amount Traffic Fines R760 4620.19Taxi Fees R50 918.97

On current traffic matters, a tender for robot maintenance was awarded to Traffic Signals in June 2018. Planned future projects are the establishment of a Traffic & Policing building as well as the establishment of Satellite stations in Vulamehlo and Sawoti.

Festive Period

Festive planning and debriefing meetings were held during the course of the festive period with relevant Law Enforcement Agencies, to ascertain the challenges experienced in previous years and for solutions and proactive measures to be enforced. Access control points and road closures on strategic public holidays were done to minimize crowd capacity and vehicular traffic entering the various beaches. Staffs were deployed at strategic points so that vehicular traffic and crowd control was maintained

3.18 FIRE/DISASTER MANAGEMENT As per the Disaster Management Act. 57 of 2002 the purpose of Disaster Management is to provide for an integrated co-ordinated disaster management focus on preventing or reducing the risk of disasters, mitigating the severity of disasters, emergency preparedness, rapid and effective response to disasters and post disaster recovery.

Institutional arrangements

Umdoni Municipality signed an MOU with Ugu disaster management for assisting with human resources and capacity. Where an amount of R 400 000.00 was utilized to employ 10 fire reservist and (1) one receptionist. The operational staff at present are as follows, Chief: Disaster Management Fire & Rescue, 2 permanent personnel and 10 fire reservist, 5 control room operators, 1 receptionist, 1 general worker and 14 Disaster Management Fire & Rescue EPWP’s.

Disaster risk assessment

The ward base risk assessment for 19 municipal wards was done and consultation was conducted accordingly.

Disaster Reduction

There were a number of events which took place in the month of December at the municipality. The section 15 meeting took place for planning of events as per Safety in Sports Act No:2 of 2010. The total events that took place in Umdoni in the year 2017/18 were 31 events held at Umdoni municipality.

There were 898 incidents reported in the year 2017/18. This report is crucial for on-going monitoring and planning for specific disaster risk reduction programs such as community awareness campaigns and capacity building programs.

94

FIRE SAFETY INSPECTIONThere were 40 business inspection conducted in the year 2017/18 for compliance with fire safety related regulations The building plans scrutinized in this financial year were a total of 36 and 18 site inspection conducted.

The following assistance provided when disaster occurred.

Table 3.24: Disaster Statistics 2017/2018

Area

Type of Incident (Number)

No of people affected

Households A

ffected

Houses C

ompletely

Dam

aged

Houses Partially D

am-

aged

Fatalities

Injuries

RELIEF ISSUED

Blankets

Tents

Plastic sheeting

Sponge

Ward 1 (Dumayo, Nsepheni, Nkanini, okhalweni and chibini) Strong

winds

41 29 06 15 0 0 0 0 10 8

Ward 3 (Nkampula, Bhewula, Thafeni and amahwaqa) Strong

winds24 12 0 6 0 0 0 0 0 9

Ward 7 (Ntabeni) Strongwinds

33 22 5 6 0 0 0 0 4 5

Ward 9 (Malangeni, ) Strongwinds

42 27 6 11 0 0 0 0 0 3

Ward 10 (Pennington, kelso) Strongwinds

4 4 2 2 0 0 0 0 0 24

Ward 12 (arm Isonti) RDP houses

Ward 17 (Bhakajane, KwaCele) Strongwinds

36 26 6 10 0 0 0 0 0 3

Ward 19 (Nkampula, KwaCele, amah-waqa)

Strongwinds

45 21 2 12 0 0 0 0 2 3


The number of incident increased due to the flood disaster that took place in the month of September 2017 and was declared a disaster by the Provincial Disaster Management Center. However, the municipality is still awaiting the provision of funding from the National Disaster Management Center to implement disaster relief programmes for our affected areas.

Table 3.25: Response and recovery

LOCAL

MUNICIPAL-ITY

UMDONI

TYPE OF INCI-DENT (NUM-BER)

HO

USEH

OLD

S AFFEC

TED

HO

USES C

OM

PLETEL Y DE-

STRO

YED

HO

USES PA

RTIA

LLY DA

MA

GED

PEOPLE A

FFECTED

FATALITIES

INJU

RIES B

LAN

KETS

RELIEF ISSUED

TENTS

PLASTIC

SHEETIN

G

SPON

GE

FOO

D PA

RC

EL

WEN

DY H

OU

SE

LIGH

TNIN

G C

ON

DU

C-

TOR

Structural Fire

184 64 14 48 142 2 20 86 10 27 54 39 7 51

Motor Vehicle Accident (MVA)

94 0 0 0 83 4 27 0 0 0 0 0 0 0

Fallen tree

21 0 0 0 0 0 0 0 0 0 0 0 0 0

Electrical box

11 2 0 0 0 0 0 0 0 0 0 0 0 0

Gale Force Storm

15 0 0 0 0 0 0 0 0 0 0 0 0 0

Human-itarian services

79 0 0 0 0 0 0 0 0 0 0 0 0 0

Bush Fire

03 0 0 0 0 0 0 0 0 0 0 0 0 0

Flood incident

12 03 1 20 14 0 0 0 0 0 0 0 0 0

TOTAL 409 69 15 60 239 6 47 86 10 27 54 39 7 51

96

COMPONENT H: SPORTS & RECREATION 3.19 SPORT AND RECREATION

Umdoni Municipality has 14 sportsfield for purposes of sport and recreation , 11 kick-about fields and 2 fully quippedand fenced outdoor gyms

Table 3.26: Sportfield Facilities

List Of Sport Fields Ward Combi court Ablution Blocks Fencing Flood Lights

Malangeni 8 Yes Yes Yes No

Shayamoya 11 Yes Yes Yes No

Umzinto 11/12/13 Yes Yes Yes No

Ghandinagar 12 No Yes Yes No

Kwa Cele 19 Yes Yes Yes No

Olwasini 18 Yes Yes Yes No

Amandawe 14 Yes Yes Yes No

Mtshingwana 19 Yes Yes Yes No

Phindavele 3 No Yes Yes No

Kenterton 4 No Yes Yes No

Mbulula 5 No No Yes No

Mistake Farm 19 No Yes Yes No

Table 3.27 Kick-about fields

Ka-GobaHluzingqondoKa-KhanyileMhlangamkhuluEsperanzaKa-MbetheniKwa- QikoNobhodweNobhudubhuduBraemarNtshaseni

Outdoor Gyms

Umdoni Municipality has 2 fully fenced and operational outdoor gyms at Kwa-Cele and Mbulula.

SPORTS DEVELOPMENT SALGA Games 2017

The SALGA Games are annual games held by all District Municipalities as well as Metro Municipalities in the Province of KwaZulu Natal. For the financial year 2017/2018 SALGA Games were held on 08th – 11th of December 2017 at King Cetshwayo District Municipality (Richards Bay). Umdoni Municipality was represented in Soccer, Cricket, Table Tennis, Indigenous Games and Dance.

The selections for players started in the month of August 2017 and trainings were carried out until November 2017 before the squads were handed over to UGU District for the Provincial SALGA Games participation.

Sports Federation Launch

The sport federations were launched at the local level for the following Sporting Codes:- Athletics Federation - Indigenous Games Federation - Dance Federation - Karate Federation


- Netball Federation - Table Tennis Federation

Umdoni Sport Indaba

The Sport Indaba was held on the 08th – 10th of June 2018 (3-day conferencing) in Blue Marlin Hotel. Present at the Indaba were x2 Delegates per existing sports federation in Umdoni, Sport and Recreation, Youth Council Secretary and Chairperson, Sport Political Champions, Umdoni Officials, UGU District Youth Manager amongst others.

Discussions in the Indaba were based mostly at the developmental plan of sport within Umdoni Municipality under each respective code and to also take resolutions to guide the office of sport of the programmes that need to be treated as a priority. A Sport Confederation Body was also elected on the day to monitor and ensure that the resolutions are implemented at a municipal level. The leadership elected was as follows:• Chairperson – Mr. Lucky Gumede • DPT Chairperson – Mr. Mfana Khumalo • Secretary – Miss Nompumelelo Shandu • DPT Secretary – Miss. Sindi Duma • Treasurer – Mr. Mthoko Mqadi • Additional 1 – Miss. Dudu Gxekwa • Additional 2 – Mr. Sbongiseni Nhlangulela • Additional 3 – Ms. Mbalenhle Mngoma • Additional 4 – Mr. Sbongiseni Cele • Additional 5 – Adv. Brijraj

Umdoni Inter-High School Mayoral Cup

Tournament

The Mayoral Cup Tournament was invented in line with the SALGA Games age requirement for the squads which is 20 years and under. Such stage is mostly found in high schools and all high schools within Umdoni were extended an invitation to partake in the tournament. The tournament was competed in a cluster form and the high schools that participated we as follows:• Sihle High School • Umzinto Secondary • Roseville Secondary • Qiko High School • Dalusizo High School • Sanywana High School • Sibuyile High School • Zithokizise High School • Phindavele High School • Sizophumelela High School • Siphapheme High School • Thomas Mbhele High School • Himmelburgh High School • Sizathina High School

YOUTH DEVELOPMENT BUSARY PROGRAMME The bursary programme is conducted annually whereby successful applicants are assisted with tuition fees. In 2017/2018 Umdoni Municipal Council resolved on extending the Bursary programme so that it reaches out to more youth members rather than the benefit of 4 students. Umdoni Bursary Programme now offers registration fees to over 26 students in 2017/2018 Financial Year. Adverts are placed in local newspapers calling for applicants in January of each year.

3.20 COMMUNITY FACILITIES Thusong Centres

The status of the Thusong Centres is as follows: 1. Malangeni Thusong centre: This centre is fully functional

and well maintained. Has a hall, four offices which are occupied by the Ward Councillors, a post office, police station and a library.

2. Dududu Thusong centre: This centre is functional and has a post office, home affairs and a hall. The centre is well maintained and tidy. Sport Confederation Body

98

Malangeni DududuSAPS Yes NoPost office Yes YesOffice Yes Yes Hall Hire Yes YesHome Affairs No Yes ATM No YesDept. of Labour No Yes

BEACH SECTIONThe beach section comprises of 8/19 staff, and is structured as follows: Beach Manager Senior Lifeguard 4 x Lifeguards1 x Team Leader11 x General Workers

It is the duty of the section to ensure that the 40 km of coastline within the Umdoni Municipal area is kept clean and in a ready state for use. Taking into consideration the size of our coastline, and number of staff available, one can easily come to the conclusion that it is an enormous task, to ensure that the facilities and beaches are kept in an acceptable condition.

The function of the Beach Section is to provide the following services to the community:

A Professional Lifeguarding Service which includes the Rescue of the drowning, and to render necessary First Aid. The Cleaning of all Facilities and Grounds, and ensure that all repairs and maintenance are carried out timeously.

Attend to Lost Children and property, and to provide a safe and friendly environment for our people and visitors to enjoy.

Estimated number of people that visited our beaches

435 600 in 2017/2018 financial year.

421 people were rescued by the lifeguards, of which 1 was a I.R.B. related rescue and 387 rescues were performed using the rescue board. 700 people received First Aid treatment from the lifeguards. Some of the treatment were for: shock, hooks in fingers, severe cuts, heart attacks. We had 2 drowning on our beaches. The lifeguards also

responded to 3 call out to our other beaches.

Umdoni has managed to keep its beaches and facilities clean, upgraded facilities in Park Rynie Beaches and attended to and satisfactorily dealt with complaints’

The following developments are proposed for the upcoming financial years:

Pursue the full Blue Flag Status

Increase parking areas in order to increase income

The development of swimming pools within the larger Umdoni area

CAMPSITE REPORT The Structure of the Campsite comprises of 1 x Campsite attendant and there is a growing need to open new posts as at present the campsite is understaffed and these staff would assist in meeting the needs of the site. In order for the campsites to function efficiently in a manner that it generates income and show profit through tourism attraction the following needs to be considered:· Employment of a full time campsite supervisor· Employment of a minimum of 5 cleaning staff· Booking system

The Municipality has upgraded Block 1, 5 & 6 as well as the upgrade of High Mast lights

Table 3.28 Social Services


The Corporate Services Department derives its mandate from Councils key development objective i.e. Institutional Development, Co-Operative Governance and IDP. It therefore means it is largely an internal focused department with the primary aim of employee recruitment and development and enhanced and efficient administrative systems.

The strategic challenges for the Municipality is to find better ways in delivering services to the Umdoni community by efficiently and effectively utilizing existing resources, structure and mechanisms to address the needs of the community in a holistic and integrated manner. It is therefore the departments responsibility to ensure that the organization is being aligned to advance on the key objectives of the municipality by addressing human resource related issues and to amplify technological applications within the Municipality.

3.21 FINANCIAL SERVICES The Financial Services Department manages the corporate financial affairs of the municipality to ensure that the best possible services are provided with the available funds.

The department is responsible for drawing up the annual municipal budget and for implementing and maintaining a system that generates accurate information about the municipality’s financial position for internal and external role players, enabling them to make informed decisions.

The following main focus areas exist within Financial Services Department:a) Income b) Budget & Compliance c) Expenditure d) Supply Chain Management e) Asset Management

The main activities undertaken for year are detailed below.

Municipal Property Rates & Valuation Roll

The 2017/2018 financial year was the first year of implementation of the 3rd Valuation Roll under the Municipal Property Rates Act.

COMPONENT I: CORPORATE POLICY OFFICES AND OTHER SERVICES

Budget and Compliance

The following key functions are undertaken by thus unit: - a) Reporting to external stakeholders, e.g. National

Treasury, Statistics South Africa b) Reporting to internal stakeholders via weekly and

monthly variance analysis report c) Consolidation of final and adjustment municipal budgets d) Monitoring and updating of the asset register

In addition, Umdoni Municipality was fully compliant in their implementation of MsCOA and going live on the 1st of July 2017.

Compliance to GRAP Accounting Standards

Umdoni Municipality was fully compliant with GRAP Standards for the period under review. This has continued to result in significant changes to our year end processes to ensure alignment to the accounting standards.

Comment on the Performance of Financial Services Overall

Given that the majority of funding was allocated to the critical service delivery departments, minimal funding was retained for Financial Services Capital Expenditure. All planned have however been met with the exception of conducting a debtors’ data cleansing exercise that was budgeted at R200 000.

3.22 Human Resource Services As a section falling under the ambit of Corporate Services, the main focus of the Human Resource department is to ensure efficient and effective service delivery both to our internal and external customers and to ensure fairness, openness and transparency and an office environment where confidentiality is maintained at all times.

100

HR MANAGER

HR CLERK HR ADMIN ASSISTANT HR CLERK

HR OFFICER HRD OFFICER

Table 3.29: Service Objectives for Human ResourcesIDP Strategic Objective Measurable

Objective/Output Performance Measure (Unit of Measure)

Annual Target Actual for Previous Year

Current Year

To improve HR Policy Framework that is in line with SALGA best practices and legislation and to ensure alignment of Organizational skills with the Organogram

Developed and Adopted Human Resources Strategy

Date Develop and Adopt Human Resources Strategy by 30 June 2018

n/a Not Achieved

Review and Adopt 3 Human Resource Policies

Reviewed and Adopted 3 Human Resource Policies (Car Allowance, Bursary, Shift/Standby Policies)

Number of HR Policies

Reviewed and Adopted 3 Human Resource Policies (Car Allowance, Bursary, Shift/Standby Policies) by 30 June 2018

1 Not Achieved

Develop and Adopt 3 HR Policies (Affirmative Action, Relocation & Essential Services)

Developed and Adopted 3 HR Policies (Affirmative Action, Relocation & Essential Services)

Number of HR Policies

Develop and Adopt 3 HR Policies (Affirmative Action, Relocation & Essential Services) by 30 June 2018

1 Not Achieved

To develop staff and ensure effective service delivery through training

Train 35 Staff Members as per the WSP

Number of staff members trained

Train 35 Staff members as per WSP by 30 June 2018

150 109 Staff Members trained

To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram

Reviewed and Adopted Organogram

Date Organogram reviewed

Review and Adopt Organogram by 31 December 2017

n/a Not Achieved


3.23 Information and Communication Technology The main responsibility of our Information Technology (IT) Section is to ensure the availability, reliability and integrity of all computer architecture, hardware, software and networking of computer systems. The IT Section does this by providing solutions to all ICT Related problems. ICT main priority in 2017/2018 was the review of the ICT Policy, Framework & Strategy to ensure that they are developed and implemented accordingly. However, the ICT Policy, Strategy & Framework was not reviewed timeously due to poor planning. Draft Policy exists and has been workshopped with all Councillors and submitted at the portfolio committee. Adoption of these crucial IT documents has been rolled over for implementation in 2018/2019 financial year.

3.24 Property; Legal & Risk ManagementBusiness Licenses

Business Licenses are issued when new businesses open or change of ownership. Approval from various sections mainly, Town Planning, Building Inspectorate, Health and Fire Sections is a pre-requisite. Licenses are only issues when the businesses are fully compliant with all regulations.

Registration of Businesses

Umdoni Municipality developed a database for all businesses for the purpose of all business owners to register their businesses with the municipality. The aim of this database is to ascertain the status of Umdoni informal and formal businesses in the municipalities area of jurisdiction. The database register is regularly updated as and when forms are submitted by owners of business.

Registers:

The following registers were maintained by the Legal and Estates Section:- a) Leases b) Tenders c) Agreements d) Business Licenses e) Delegations of Authority f) Index of all Leases and Agreements g) Leases and Agreements Requiring renewal h) Legal Matters & Judgements dealt with by Attorneys i) Rental Register – Properties leased from the Municipality j) Declarations and Disclosure of Interest for Councillors

and Officials

Signage By-Laws

Each year that passes the importance of signage control becomes more and more entrenched in the minds of the Umdoni Ratepayers and business community.

The fact that there is still a strong focus on the administration and control of the existing regulations has ensured that aesthetically the entire municipal area still remains at a high standard and this translates to the area being pleasurable to live in as well as visit again and again.

Naturally challenges that face any aspect of bylaw administration remain and it is a testament to the relationship between the municipality and local ratepayers that mattes are dealt with in a positive manner keeping in mind all times the purpose of the bylaws which is to maintain and improve the aesthetic outlook of the entire municipal area whilst accounting for and accommodating the needs participating businesses and local residents.

102

COMPONENT J: ORGANISATIONAL PERFORMANCE SCORECARD

UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT UMDONI MUNICIPALITY ORGANISATIONAL SCORECARD 2017/2018 : ANNUAL PERFORMANCE REPORT

IDP REF OBJECTIVES STRATEGIES/INPUT WARD

MEASUR-ABLE OBJEC-TIVE/OUTPUT

KEY PER-FORMANCE INDICATOR

COMPARISON WITH PREVI-OUS FINANCIAL YEAR

BASELINE 2016/2017 BACKLOGS UNIT OF

MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE DE-

PARTMENT

PORTFOLIO OF EVI-DENCE2016/2017

TARGET 2016/2017 ACTUAL

ANNUAL TARGET ACTUAL

ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT

MTO1 To improve HR Policy

Framework that is in line with

SALGA best practices and

legislation and to ensure alignment of

Organizational skills with the Organogram

Develop and Adopt Human

Resources Strategy

Administra-tion

Developed and Adopted

Human Resources

Strategy by 30 June 2018


Resources Strategy by 30

June 2018

n/a n/a 2011 5 Years Date Develop and Adopt

Human Resources Strategy

by 30 June 2018

Draft HR Strategy

Not Achieved

Poor Planning within the Corporate Services

Department that has led to the non adoption

of the Draft HR Strategy by 30 June

2018

The Draft HR Strategy is

in place and the adoption of the Draft HR Strategy

has been rolled over

for adoption by Council in the new

FY.

R0 Corporate Services

Draft HR Strategy






Review and Adopt 3 Hu-

man Resource Policies

Administra-tion

Reviewed and Adopted 3 Hu-man Resource Policies (Car Allowance,

Bursary, Shift/Standby Policies)

Number of Human

Resource Pol-icies reviewed and Adopted (Car Allow-

ance, Bursary, Shift/Standby Policies) by

30 June 2018

1 Place-ment Policy approved 19

July 2016

Not Achieved 1 n/a Number Reviewed and Adopt-ed 3 Human

Resource Policies (Car Allowance,

Bursary, Shift/Stand-by Policies) by 30 June

2018

2 Human Resource Policies

submitted to Council on 30 May

2018

Not Achieved

Draft HR Policies

submitted to Council on

30 May 2018 for adoption

however Council deffered

the policies for another

Council Meeting due

to the fact that not all comments from the

workshop held with

Councillors were incor-porated into the policies

Draft HR Policies will be amended

to incor-porate all comments from the

Council and resubmitted to Council

for approval and adop-tion in the

new FY.


Draft HR Policies and Council Resolution






Develop and Adopt 3 HR

Policies (Affir-mative Action,

Relocation & Essential Services)

Administra-tion

Developed and Adopted 3 HR Policies

(Affirma-tive Action, Relocation & Essential Services)

Number of HR Policies de-veloped and

adopted (Affir-mative Action,

Relocation & Essential Services) by 30 June 2018


July 2016

Not Achieved 1 n/a Number Develop and Adopt 3 HR Policies (Affirmative

Action, Relocation & Essential Services)

by 30 June 2018

2 Draft HR Policies


2018

Not Achieved

Draft HR Policies





Council Meeting due


workshop held with






new FY.


HR Policies & Council Resolution

Table 3.30: 2017/2018 Annual Performace Report




MEASUR-ABLE OBJEC-TIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE DE-

PARTMENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES








Resources Strategy

Administra-tion


Human Resources



Resources Strategy by 30

June 2018

n/a n/a 2011 5 Years Date Develop and Adopt


by 30 June 2018

Draft HR Strategy

Not Achieved

Poor Planning

within the Corporate Services


of the Draft HR Strategy by 30 June

2018

The Draft HR Strategy is

in place and the adoption of the Draft HR Strategy

has been rolled over

for adoption by Council in the new

FY.


Draft HR Strategy






Review and Adopt 3 Hu-

man Resource Policies

Administra-tion

Reviewed and Adopted 3 Hu-man Resource Policies (Car Allowance,

Bursary, Shift/Standby Policies)

Number of Human

Resource Pol-icies reviewed and Adopted (Car Allow-

ance, Bursary, Shift/Standby Policies) by

30 June 2018


July 2016

Not Achieved 1 n/a Number Reviewed and Adopt-ed 3 Human

Resource Policies (Car Allowance,

Bursary, Shift/Stand-by Policies) by 30 June

2018

2 Human Resource Policies


2018

Not Achieved

Draft HR Policies





Council Meeting due


workshop held with






new FY.


Draft HR Policies and Council Resolution






Develop and Adopt 3 HR

Policies (Affir-mative Action,

Relocation & Essential Services)

Administra-tion

Developed and Adopted 3 HR Policies

(Affirma-tive Action, Relocation & Essential Services)

Number of HR Policies de-veloped and

adopted (Affir-mative Action,

Relocation & Essential Services) by 30 June 2018


July 2016

Not Achieved 1 n/a Number Develop and Adopt 3 HR Policies (Affirmative

Action, Relocation & Essential Services)

by 30 June 2018

2 Draft HR Policies


2018

Not Achieved

Draft HR Policies





Council Meeting due


workshop held with






new FY.


HR Policies & Council Resolution

104

MTO4 To develop staff and en-sure effective service deliv-ery through

training

Training of Staff as per

WSP

Administra-tion


Number of Staff Mem-

bers Trained as per the

WSP

Train 30 Staff members as per the WSP by 30 June

2017

150 Staff Members trained on

Change Man-agement

150 n/a Number Train 35 Staff mem-bers as per WSP by 30 June 2018

109 Staff Members

trained

Achieved n/a n/a R492 500 Corporate Services

Attendance Registers



the IDP and legislation

and to ensure alignment of


Review and Adopt Organ-ogram that is in line with the Skills of

the Organiza-tion

Administra-tion


Review and Adopt Organ-ogram by 31 December

2017

n/a n/a 2015/2016 n/a Date Review and Adopt Organo-

gram by 31 December

2017

Draft Organ-ogram

Not Achieved



of the Draft Organo-

gram by 31 December

2017

The Draft Organogram

is in place and has

been work-shopped with all Council-lors and

employees, the adoption of the Draft

Organogram has been

rolled over to the new

FY


Draft Organ-ogram

MTO6 To establish an efficient

and effective ICT environ-

ment and infrastructure systems that will optimise

business efficiency and productivity in line with IDP service deliv-ery strategies

Review and Adopt ICT

Policy

Administra-tion

Reviewed and Adopted ICT

Policy


Policy by 30 June 2018

n/a n/a 2015/2016 n/a Date Review and Adopt ICT


Draft ICT Policy

Not Achieved


Department that has led to the non

adoption of the Draft ICT Policy by 30 June 2018

The Draft ICT Policy is in place and has

been work-shopped with all

Councillors, the adoption of the Draft ICT Policy has been


FY


Draft ICT Policy &

Minutes of Corporate

Governance Portfolio

Committee





Review and Adopt ICT Strategy

Administra-tion


Strategy



Draft IT Strat-egy submitted to Corporate Governance

Portfolio Committee on 08 February

2017

Not Achieved 2016/2017 n/a Date Review and Adopt ICT Strategy

by 30 June 2018

Draft ICT Strategy

Not Achieved



of the Draft ICT Strategy by 30 June

2018

The Draft ICT Strategy is in place and has


Councillors, the adoption of the Draft ICT Strategy

has been rolled over to the new

FY


Draft ICT Strategy & Attendance Register for workshop






Framework

Administra-tion

Reviewed and Adopted ICT Framework


Framework by 30 June 2018

n/a n/a n/a n/a Date Review and Adopt ICT

Framework by 30 June

2018

Draft ICT Framework

Not Achieved



adoption of the Draft ICT Framework by 30 June

2018

The Draft ICT Frame-work is in place and has been

work-shopped with all

Councillors, the adoption of the Draft ICT Frame-work has

been rolled over to the

new FY


ICT Frame-work &

Corporate Governance

Portfolio Committee

Minutes


IDP REF OBJECTIVES STRATE-GIES/INPUT WARD

MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES



MTO4 To develop staff and en-sure effective service deliv-ery through

training

Training of Staff as per

WSP

Administra-tion


Number of Staff Mem-

bers Trained as per the

WSP

Train 30 Staff members as per the WSP by 30 June

2017

150 Staff Members trained on

Change Man-agement

150 n/a Number Train 35 Staff mem-bers as per WSP by 30 June 2018

109 Staff Members

trained

Achieved n/a n/a R492 500 Corporate Services




the IDP and legislation

and to ensure alignment of


Review and Adopt Organ-ogram that is in line with the Skills of

the Organiza-tion

Administra-tion


Review and Adopt Organ-ogram by 31 December

2017

n/a n/a 2015/2016 n/a Date Review and Adopt Organo-

gram by 31 December

2017

Draft Organ-ogram

Not Achieved



of the Draft Organo-

gram by 31 December

2017

The Draft Organogram

is in place and has

been work-shopped with all Council-lors and

employees, the adoption of the Draft

Organogram has been


FY


Draft Organ-ogram






Policy

Administra-tion


Policy



n/a n/a 2015/2016 n/a Date Review and Adopt ICT


Draft ICT Policy

Not Achieved



adoption of the Draft ICT Policy by 30 June 2018

The Draft ICT Policy is in place and has


Councillors, the adoption of the Draft ICT Policy has been


FY


Draft ICT Policy &

Minutes of Corporate

Governance Portfolio

Committee





Review and Adopt ICT Strategy

Administra-tion


Strategy



Draft IT Strat-egy submitted to Corporate Governance

Portfolio Committee on 08 February

2017

Not Achieved 2016/2017 n/a Date Review and Adopt ICT Strategy

by 30 June 2018

Draft ICT Strategy

Not Achieved



of the Draft ICT Strategy by 30 June

2018

The Draft ICT Strategy is in place and has


Councillors, the adoption of the Draft ICT Strategy

has been rolled over to the new

FY


Draft ICT Strategy & Attendance Register for workshop






Framework

Administra-tion

Reviewed and Adopted ICT Framework



n/a n/a n/a n/a Date Review and Adopt ICT

Framework by 30 June

2018

Draft ICT Framework

Not Achieved



adoption of the Draft ICT Framework by 30 June

2018

The Draft ICT Frame-work is in place and has been

work-shopped with all

Councillors, the adoption of the Draft ICT Frame-work has

been rolled over to the

new FY


ICT Frame-work &

Corporate Governance

Portfolio Committee

Minutes



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


106



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENTMTO9 To establish

an efficient and effective ICT environ-



Develop and Adopt Enterprize

Architecture (ICT)

Administra-tion


Enterprise Architecture

(ICT)

Develop and Adopt Enterprise

Architecture by 30 June

2018

n/a n/a n/a n/a Date Develop and Adopt Enterprise


2018

Terms of Reference

Not Achieved


Department that has led to the non develop-ment and adoption

of the Enterprize


2018

The Terms of Reference

for the Enterprize

Architecture are in place the devel-

opment and adoption of the Enter-

prize Archi-tecture has been rolled over to the

new FY 2018/2019

R600 000 Corporate Services

Terms of Reference

MTO10 · To ensure an effective

and Efficient Performance management

Culture within the

municipality that enhances accountability.

Time management

and achievement

of Service Delivery Targets

Cascading of Performance Management

to lower levels of staff

Administra-tion

Cascaded Performance Management

to lower levels of staff (Mid-dle Manage-

ment)

Cascade Performance Management

to lower levels of staff (Mid-dle Manage-ment) by 30 June 2018

n/a n/a n/a n/a Date Cascade Performance

Manage-ment to low-er levels of

staff (Middle Manage-

ment) by 30 June 2018

Training on PMS

conducted for Middle Manage-

ment

Not Achieved

Draft Per-formance

Agreements and Perfor-

mance Plans need to be

developed in line with the Performance

Manage-ment Policy

and the PMS Policy needs to be reviewed to

accom-modate

Performance Manage-ment for middle

manage-ment as the policy only addresses

Performance Manage-

ment for Sec 57 Employ-

ees

PMS Con-sultation Meeting/

Training was conducted

with Middle Manage-ment in

March 2018.

PMS Policy will be

reviewed in the new FY in line with

the Draft Or-ganogram, HR Strategy

and the Performance

Manage-ment Frame-

work


Attendance Register on PMS training

conducted



Culture within the


Time management

and achievement


Review and Adopt PMS Framework

Administra-tion

Reviewed and adopted PMS Frame-

work

Review and adopt PMS

Framework by 31 July 2017



PMS Frame-work Adopted 27 July 2016

Jul-16 n/a Date Review and adopt PMS Framework by 31 July

2017

PMS Framework adopted 26 July 2017

Achieved n/a n/a R0 OMM PMS Framework and Council Resolution




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENT MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENTMTO9 To establish

an efficient and effective ICT environ-



Develop and Adopt Enterprize

Architecture (ICT)

Administra-tion


Enterprise Architecture

(ICT)

Develop and Adopt Enterprise


2018

n/a n/a n/a n/a Date Develop and Adopt Enterprise


2018

Terms of Reference

Not Achieved


Department that has led to the non develop-ment and adoption

of the Enterprize


2018

The Terms of Reference

for the Enterprize

Architecture are in place the devel-

opment and adoption of the Enter-

prize Archi-tecture has been rolled over to the

new FY 2018/2019


Terms of Reference



Culture within the


Time management

and achievement


Cascading of Performance Management

to lower levels of staff

Administra-tion

Cascaded Performance Management

to lower levels of staff (Mid-dle Manage-

ment)

Cascade Performance Management

to lower levels of staff (Mid-dle Manage-ment) by 30 June 2018

n/a n/a n/a n/a Date Cascade Performance

Manage-ment to low-er levels of

staff (Middle Manage-

ment) by 30 June 2018

Training on PMS

conducted for Middle Manage-

ment

Not Achieved

Draft Per-formance

Agreements and Perfor-

mance Plans need to be

developed in line with the Performance

Manage-ment Policy

and the PMS Policy needs to be reviewed to

accom-modate

Performance Manage-ment for middle

manage-ment as the policy only addresses

Performance Manage-

ment for Sec 57 Employ-

ees

PMS Con-sultation Meeting/

Training was conducted

with Middle Manage-ment in

March 2018.

PMS Policy will be

reviewed in the new FY in line with

the Draft Or-ganogram, HR Strategy

and the Performance

Manage-ment Frame-

work


Attendance Register on PMS training

conducted



Culture within the


Time management

and achievement


Review and Adopt PMS Framework

Administra-tion

Reviewed and adopted PMS Frame-

work





PMS Frame-work Adopted 27 July 2016

Jul-16 n/a Date Review and adopt PMS Framework by 31 July

2017

PMS Framework adopted 26 July 2017

Achieved n/a n/a R0 OMM PMS Framework and Council Resolution

108



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTURE

BSD1 To ensure that Umdoni communities have access

to energy sources

Electrification of House

Holds

Ward 1,2,3 Electrify 500 Households

Number of Households

electrified by 30 June 2018

Electrify 507 Households for Tshen-

kombe Mtoli Ngilanyoni

Electrification Project by 30

June 2017

507 House-holds Electri-

fied

507 n/a Number Electrify 500 Households by 30 June

2018

500 Households electrified

Achieved n/a n/a R8 000 000 Technical Services

Progress Report

BSD2 To ensure provision, upgrading, and main-tenance of

infrastructure and services

that enhances economic

development

Construction of Halls

Ward 9 Construct-ed 20% of Mafithini

Community Hall

Construct 20% of Mafithini Community Hall by 30 June 2018

n/a n/a n/a n/a Date Construct 20% of

Mafithini Hall by 30 June 2018

20% of Mafithini

Community Hall con-structed

Achieved n/a n/a R514 068 Technical Services

Progress Report




development


Ward 5 Constructed and Complet-ed Mahlafuna Community

Hall

Construct and Complete Mahlafuna Community Hall by 31

March 2018

Construct 50% of Mahlafuna Community Hall by 30 June 2017

10% of Mahla-funa Com-munity Hall constructed

n/a n/a Date Construct and

Complete Mahlafuna Community Hall by 31

March 2018

Construct-ed and

Completed Mahlafuna Community

Hall


Certificate of Practical Completion

BSD4

To ensure provision, upgrading, and main-tenance of



development


Ward 3 Construct-ed 15% of Mashanela Community

Hall

Construct 15% of Mashanela Community Hall by 30 June 2018


Drafted Speci-fications

n/a n/a Date Construct 15% of

Mashanela Community Hall by 30 June 2018

15% of Mashanela Commu-nity Hall

Costructed


Progress Report

BSD5




development


Ward 2 Constructed and Complet-ed Nkosi Qiko Community

Hall

Construct and Complete

Nkosi Qiko Community Hall by 31

March 2018

Construct 50% of Nkosi Qiko Community Hall by 30 June 2017

55% of Nkosi Qiko com-

munity Hall constructed

n/a n/a Date Construct and Com-

plete Nkosi Qiko Com-munity Hall by 31 March

2018

Construct-ed and

Completed Nkosi Qiko Community

hall


Certificate of Practicall Completion

BSD6




development

Rural Roads Upgrade

Ward 18 Upgraded 0,3 Kms of Olwas-

ini Road

Number of Kms of

Olwasini Road upgraded by 30 June 2018

n/a n/a n/a n/a Number of Kms

Upgrade 0,3 Kms of Olwasini

Road by 30 June 2018

0.2 Km Not Achieved

Delays in the SCM

Process that has led to the non-

achievement of the target

A contractor has been ap-pointed and construction

has com-menced

R415 720 Technical Services

Progress Report




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES



BSD1 To ensure that Umdoni communities have access

to energy sources

Electrification of House

Holds


Number of Households

electrified by 30 June 2018

Electrify 507 Households for Tshen-

kombe Mtoli Ngilanyoni

Electrification Project by 30

June 2017

507 House-holds Electri-

fied

507 n/a Number Electrify 500 Households by 30 June

2018

500 Households electrified


Progress Report




development


Ward 9 Construct-ed 20% of Mafithini

Community Hall

Construct 20% of Mafithini Community Hall by 30 June 2018

n/a n/a n/a n/a Date Construct 20% of

Mafithini Hall by 30 June 2018

20% of Mafithini

Community Hall con-structed


Progress Report




development


Ward 5 Constructed and Complet-ed Mahlafuna Community

Hall

Construct and Complete Mahlafuna Community Hall by 31

March 2018

Construct 50% of Mahlafuna Community Hall by 30 June 2017

10% of Mahla-funa Com-munity Hall constructed

n/a n/a Date Construct and

Complete Mahlafuna Community Hall by 31

March 2018

Construct-ed and

Completed Mahlafuna Community

Hall



BSD4




development


Ward 3 Construct-ed 15% of Mashanela Community

Hall



Drafted Speci-fications

n/a n/a Date Construct 15% of

Mashanela Community Hall by 30 June 2018

15% of Mashanela Commu-nity Hall

Costructed


Progress Report

BSD5




development


Ward 2 Constructed and Complet-ed Nkosi Qiko Community

Hall

Construct and Complete

Nkosi Qiko Community Hall by 31

March 2018

Construct 50% of Nkosi Qiko Community Hall by 30 June 2017

55% of Nkosi Qiko com-

munity Hall constructed

n/a n/a Date Construct and Com-

plete Nkosi Qiko Com-munity Hall by 31 March

2018

Construct-ed and

Completed Nkosi Qiko Community

hall


Certificate of Practicall Completion

BSD6




development

Rural Roads Upgrade

Ward 18 Upgraded 0,3 Kms of Olwas-

ini Road

Number of Kms of

Olwasini Road upgraded by 30 June 2018


Upgrade 0,3 Kms of Olwasini


0.2 Km Not Achieved

Delays in the SCM

Process that has led to the non-

achievement of the target

A contractor has been ap-pointed and construction

has com-menced


Progress Report

110

BSD7




development

Rural Roads Upgrade

Ward 17 Upgraded 0,3 Kms of Bhaka-

jane Road

Number of Kms of Bha-kajane Road upgraded by 30 June 2018


Upgrade 0,3 Kms of Bhakajane Road by 30 June 2018

0,42 Km Achieved n/a n/a R378 130 Technical Services

Progress Report

BSD8




development

Rural Roads Upgrade

Ward 19 Upgraded 1 Shinga Rd

Bridge

Number of Shinga Road (Bridge) Up-graded by 31 March 2018

Upgrade 1,7 Km of Shinga Access Road by 30 June

2017

0,9 Km of Shinga Access

Rd rehabili-tated

n/a n/a Number Upgrade 1 Shinga Road (Bridge) by 31 March

2018

1 Shin-ga Road (Bridge)

upgraded

Achieved n/a n/a R2 221 889

Technical Services


BSD9




development

Rural Roads Upgrade

Ward 5 Upgraded 0,3 Kms of

Sizophumele-la Road

Number of Kms of Sizophu-

melela Road upgraded by 30 June 2018

Rehabilitate 0,050 Km of

Sizophumele-la Access


0,050 Km of Sizophumele-la Access Rd rehabilitated

n/a n/a Number of Kms

Upgrade 0,3 Kms of Sizophu-

melela Road by 30 June

2018


Progress Report

BSD10




development

Rural Roads Upgrade

Ward 6 Upgraded 1Kms of Ifafa

Road

Number of Kms of Ifafa Road

upgraded by 31 December

2017

Upgrade 2,6 Km of Ifafa

Access Road by 30 June

2017

1,4 Kms of If-afa Access Rd rehabilitated


Upgrade 1Kms of

Ifafa Road by 31

December 2017

1Km Achieved n/a n/a R1 667 356 Technical Services


BSD11




development

Upgrade Rural Roads from

Gravel to asphalt

Ward 14 Upgraded 1Kms of Gq-olweni Road

from Gravel to Asphalt

Number of kms of Gq-

olweni Road upgraded

from Gravel to asphalt by 30

June 2018

Upgrade 0,8 km Mkhize Gravel Rd

(Gqolweni) to Asphalt by 30

June 2017

0 Km n/a n/a Number of Kms

Upgrade 1 Kms of Gq-

olweni Road from Gravel to Asphalt by 30 June

2018

0.7 Km Not Achieved

Poor per-formance of service provider

a revised accelerated programme to achieve

the upgrade of gqolweni road devel-oped and

implement-ed

R7 494 524 Technical Services

Progress Report

BSD12




development


Gravel to asphalt

Ward 8 Upgraded 2Km of

Nkombe Road from Gravel to

Asphalt

Number of kms of

Nkombe Road upgraded


June 2018

Upgrade 0,8 km of

Nkombe Road from Gravel to Asphalt by 30

June 2017


Upgrade 2 Kms of Nkombe

Road from Gravel to

Asphalt by 30 June

2018


Progress Report



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES



BSD7




development

Rural Roads Upgrade

Ward 17 Upgraded 0,3 Kms of Bhaka-

jane Road

Number of Kms of Bha-kajane Road upgraded by 30 June 2018


Upgrade 0,3 Kms of Bhakajane Road by 30 June 2018


Progress Report

BSD8




development

Rural Roads Upgrade

Ward 19 Upgraded 1 Shinga Rd

Bridge

Number of Shinga Road (Bridge) Up-graded by 31 March 2018

Upgrade 1,7 Km of Shinga Access Road by 30 June

2017

0,9 Km of Shinga Access

Rd rehabili-tated

n/a n/a Number Upgrade 1 Shinga Road (Bridge) by 31 March

2018

1 Shin-ga Road (Bridge)

upgraded

Achieved n/a n/a R2 221 889

Technical Services


BSD9




development

Rural Roads Upgrade

Ward 5 Upgraded 0,3 Kms of

Sizophumele-la Road

Number of Kms of Sizophu-

melela Road upgraded by 30 June 2018

Rehabilitate 0,050 Km of

Sizophumele-la Access


0,050 Km of Sizophumele-la Access Rd rehabilitated


Upgrade 0,3 Kms of Sizophu-

melela Road by 30 June

2018


Progress Report

BSD10




development

Rural Roads Upgrade

Ward 6 Upgraded 1Kms of Ifafa

Road

Number of Kms of Ifafa Road

upgraded by 31 December

2017

Upgrade 2,6 Km of Ifafa

Access Road by 30 June

2017

1,4 Kms of If-afa Access Rd rehabilitated


Upgrade 1Kms of

Ifafa Road by 31

December 2017



BSD11




development


Gravel to asphalt

Ward 14 Upgraded 1Kms of Gq-olweni Road

from Gravel to Asphalt

Number of kms of Gq-

olweni Road upgraded


June 2018

Upgrade 0,8 km Mkhize Gravel Rd

(Gqolweni) to Asphalt by 30

June 2017


Upgrade 1 Kms of Gq-

olweni Road from Gravel to Asphalt by 30 June

2018

0.7 Km Not Achieved

Poor per-formance of service provider

a revised accelerated programme to achieve

the upgrade of gqolweni road devel-oped and

implement-ed


Progress Report

BSD12




development


Gravel to asphalt

Ward 8 Upgraded 2Km of

Nkombe Road from Gravel to

Asphalt

Number of kms of

Nkombe Road upgraded


June 2018

Upgrade 0,8 km of

Nkombe Road from Gravel to Asphalt by 30

June 2017


Upgrade 2 Kms of Nkombe

Road from Gravel to

Asphalt by 30 June

2018


Progress Report



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


112



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


BSD13

To ensure provision, upgrading, and main-tenance of infrastructure and services that enhances economic development

Construction of Bridge

Ward 7 Constructed 15% of Bridge

(Nyuswa)

Percentage of Bridge

constructed (Nyuswa) by 30 June 2018

n/a n/a n/a n/a Percentage Construct 15% of

Bridge (Ny-uswa) by 30 June 2018

17% of Bridge

(Nyuswa) constructed


Progress Report

BSD14


Construction of Causeway Bridge

Ward 4 Constructed and Complet-ed 1 cause-

way bridge in Mgangeni

Number of Causeway

Bridge con-structed and completed in Mgangeni by

31 March 2018

n/a n/a n/a n/a Number Construct and Com-

plete 1 causeway Bridge in Mgangeni

by 31 March 2018

1 Causeway Bridge in Mgangeni

constructed


Completion Certificate

BSD15


Rehabilitation of Urban Roads

Ward 15 Rehabilitate 0,15 Kms of 5th Street

Number of Kms of 5th

Street Reha-bilitated by 30

June 2018


Rehabilitate 0,15 Kms of 5th Street

by 30 June 2018

0,015 Km Not Achieved

Procurement processes for the Re-habilitation of 5th Street commenced in Septeme-ber 2017. No

qualifying bidders

were identi-fied during the SCM

Processes and the

tender had to be re-ad-

vertised to attract

capacitated bidders.

The tender for the re-

habilitation of Porpoise Street was re-adver-

tised in July 2018 and the project has been rolled

over for implemen-

tation in 2018/2019 Financial

Year


Progress Report

BSD16



Ward 10 Rehabilitated 0,4 Kms of

Salmon Drive

Number of Kms of

Salmon Drive rehabilitated by 30 June

2018


Rehabilitate 0,4 Kms

of Salmon Drive by 30 June 2018

0,4 Km Achieved n/a n/a R1 750 000 Technical Services

Progress Report

BSD17




Prospect Drive

Number of Kms of

Prospect Drive rehabilitated by 30 June

2018


Rehabilitate 0,4 Km of Prospect

Drive by 30 June 2018


Progress Report




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


BSD13



Ward 7 Constructed 15% of Bridge

(Nyuswa)

Percentage of Bridge

constructed (Nyuswa) by 30 June 2018

n/a n/a n/a n/a Percentage Construct 15% of

Bridge (Ny-uswa) by 30 June 2018

17% of Bridge

(Nyuswa) constructed


Progress Report

BSD14


Construction of Causeway Bridge

Ward 4 Constructed and Complet-ed 1 cause-

way bridge in Mgangeni

Number of Causeway

Bridge con-structed and completed in Mgangeni by

31 March 2018

n/a n/a n/a n/a Number Construct and Com-

plete 1 causeway Bridge in Mgangeni

by 31 March 2018

1 Causeway Bridge in Mgangeni

constructed



BSD15



Ward 15 Rehabilitate 0,15 Kms of 5th Street

Number of Kms of 5th

Street Reha-bilitated by 30

June 2018


Rehabilitate 0,15 Kms of 5th Street

by 30 June 2018

0,015 Km Not Achieved

Procurement processes for the Re-habilitation of 5th Street commenced in Septeme-ber 2017. No

qualifying bidders


Processes and the


vertised to attract





over for implemen-


Year


Progress Report

BSD16




Salmon Drive

Number of Kms of

Salmon Drive rehabilitated by 30 June

2018


Rehabilitate 0,4 Kms

of Salmon Drive by 30 June 2018


Progress Report

BSD17




Prospect Drive

Number of Kms of

Prospect Drive rehabilitated by 30 June

2018


Rehabilitate 0,4 Km of Prospect

Drive by 30 June 2018


Progress Report

114

BSD18



Ward 10 Rehabilitated 0,4 Kms of Porpoise

Street

Number of Kms of Por-poise Street rehabilitated by 30 June

2018


Rehabilitate 0,4 Km of Porpoise

Street by 30 June 2018

0 Km Not Achieved

Procurement processes for the Re-habilitation of Porpoise Street com-menced in

Septemeber 2017. No qualifying

bidders were identi-fied during the SCM

Processes and the


vertised to attract





over for implemen-


Year


Progress Report

BSD19




Shayamoya Road

Number of Kms of Shay-amoya Road rehabilitated by 30 June

2018


Rehabilitate 0,5 Kms of

Shayamoya Road by 30 June 2018

0 Km Not Achieved

Procurement processes for the Re-habilitation of Shayam-oya Road

commenced in Septeme-ber 2017. No

qualifying bidders


Processes and the


vertised to attract





over for implemen-


Year


Progress Report

BSD20



Ward 10 Rehabilitate 0,3Km of

Whale Rd by 30 June 2018

Number of Kms of Whale Road Rehabili-

tated by 30 June 2018



Whale Road by 30 June

2018

0 Km Not Achieved

Procurement processes

for the Reha-bilitation of Whale Road commenced in Septeme-ber 2017. No

qualifying bidders


Processes and the


vertised to attract





over for implemen-


Year


Progress Report



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES



BSD18



Ward 10 Rehabilitated 0,4 Kms of Porpoise

Street

Number of Kms of Por-poise Street rehabilitated by 30 June

2018


Rehabilitate 0,4 Km of Porpoise

Street by 30 June 2018

0 Km Not Achieved

Procurement processes for the Re-habilitation of Porpoise Street com-menced in

Septemeber 2017. No qualifying

bidders were identi-fied during the SCM

Processes and the


vertised to attract





over for implemen-


Year


Progress Report

BSD19




Shayamoya Road

Number of Kms of Shay-amoya Road rehabilitated by 30 June

2018



Shayamoya Road by 30 June 2018

0 Km Not Achieved

Procurement processes for the Re-habilitation of Shayam-oya Road

commenced in Septeme-ber 2017. No

qualifying bidders


Processes and the


vertised to attract





over for implemen-


Year


Progress Report

BSD20



Ward 10 Rehabilitate 0,3Km of

Whale Rd by 30 June 2018

Number of Kms of Whale Road Rehabili-

tated by 30 June 2018



Whale Road by 30 June

2018

0 Km Not Achieved

Procurement processes

for the Reha-bilitation of Whale Road commenced in Septeme-ber 2017. No

qualifying bidders


Processes and the


vertised to attract





over for implemen-


Year


Progress Report



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


116



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTUREBSD21 To ensure

provision, upgrading, and main-tenance of infrastructure and services that enhances economic development

Upgrading of Umzinto Stormwater

Ward 11, 12, 13

Upgraded Umzinto

Stormwater

Umzinto Stormwater upgraded by 30 June 2018


Upgrade Umzinto

Stormwater by 30 June

2018

Umzinto Storwater Upgraded






development

Upgrading of Scottburgh

CBD

Ward 15 Upgraded Scottburgh

CBD

Upgrade Scottburgh CBD by 30 June 2018

Rehabilitate Scottburgh CBD (Street Furniture,

Pavements & Ablutions) by 30 June 2017

0 n/a n/a Date Upgrade Scottburgh CBD by 30 June 2018

Scott-burgh CBD Upgraded by 30 June

2018






development

Affective Maintenance

of Verge areas per month in

Umdoni

Ward 7, 10, 11, 12, 15

Maintained Verges in 11

Areas per month in Umdoni

Number of Verge areas maintained

per month in Umdoni by 30

June 2018

n/a n/a 11 n/a Number of Areas

Maintain Verges in 11 Areas

per month in Umdoni by 30 June

2018

Area 1 - Maintained 9 Months Area 2-

Maintained 8 Months Area 3 -

Maintained 10 Months

Area 4 - Maintained 7 Months Area 5 -


Maintained 8 months Area 7 -





Maintained 5 Months

Not Achieved

Service Pro-viders for

Areas 7 & 9 were not on site for the months of

May & June 2018

Contracts with Service

Providers has ended and EPWP

programme will com-

mence in the 2018/2019 financial

year

R4 472 579 Community Services

Payment Vouchers and Report to Portfolio Committee




development

Maintenance of Tidal Pools

Ward 7 Maintained 1 Tidal Pool in Mtwalume

Number of Tidal Pools

Maintained in Mtwalume by 30 June 2018

n/a n/a n/a n/a Number Maintain 1 Tidal Pool in Mtwalume by 30 June

2018

1 Tidal Pool maintained

Achieved n/a n/a R100 000 Community Services





MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

BASIC SERVICE DELIVERY AND INFRASTRUCTURE BASIC SERVICE DELIVERY AND INFRASTRUCTUREBSD21 To ensure

provision, upgrading, and main-tenance of infrastructure and services that enhances economic development

Upgrading of Umzinto Stormwater

Ward 11, 12, 13

Upgraded Umzinto

Stormwater

Umzinto Stormwater upgraded by 30 June 2018


Upgrade Umzinto

Stormwater by 30 June

2018

Umzinto Storwater Upgraded






development

Upgrading of Scottburgh

CBD

Ward 15 Upgraded Scottburgh

CBD

Upgrade Scottburgh CBD by 30 June 2018

Rehabilitate Scottburgh CBD (Street Furniture,

Pavements & Ablutions) by 30 June 2017

0 n/a n/a Date Upgrade Scottburgh CBD by 30 June 2018

Scott-burgh CBD Upgraded by 30 June

2018






development

Affective Maintenance

of Verge areas per month in

Umdoni

Ward 7, 10, 11, 12, 15

Maintained Verges in 11

Areas per month in Umdoni

Number of Verge areas maintained

per month in Umdoni by 30

June 2018

n/a n/a 11 n/a Number of Areas

Maintain Verges in 11 Areas

per month in Umdoni by 30 June

2018

Area 1 - Maintained 9 Months Area 2-


Maintained 10 Months

Area 4 - Maintained 7 Months Area 5 -


Maintained 8 months Area 7 -





Maintained 5 Months

Not Achieved

Service Pro-viders for

Areas 7 & 9 were not on site for the months of

May & June 2018

Contracts with Service

Providers has ended and EPWP

programme will com-

mence in the 2018/2019 financial

year

R4 472 579 Community Services





development

Maintenance of Tidal Pools

Ward 7 Maintained 1 Tidal Pool in Mtwalume

Number of Tidal Pools

Maintained in Mtwalume by 30 June 2018

n/a n/a n/a n/a Number Maintain 1 Tidal Pool in Mtwalume by 30 June

2018

1 Tidal Pool maintained



118



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES





development

Paving of Car Park

Ward 7 Paved 1 Car Park in Mtwalume

Beach

Number of Car Parks paved in

Mtwalume Beach by 30 June 2018

n/a n/a n/a n/a Number Pave 1 Car Park in


1 car park paved


Payment Voucher




development

Maintain of Ablutions in Park Rynie

Beach

Ward 10 Maintained Ablutions in Park Rynie

Beach

Maintain Ab-lutions in Park Rynie Beach by 30 June

2018

n/a n/a n/a n/a Date Maintain Ablutions in Park Rynie

Beach by 30 June 2018

1 ablution facility at

Park Rynie Beach main-

tained

Achieved n/a N/a R150 000 Community Services

Payment Voucher




development

Maintenance of Sport Fields

ward 3 & 4 Maintain 2 Sport Fields by 30 June

2018

Number of Sport Fields

maintained by 30 June 2018

Maintain 6 sports fields as per sched-

ule by 30 June 2017

6 Sportfields maintained

6 n/a Number Maintain 2 Sport Fields by 30 June

2018

Nil Not Achieved

The dept of Human

Setlements appointed a service provier which

necisitated cancellation of the order issued by Umdoni

Human Set-tlements has maintained

2 Sport Fields in Umdoni

R200 000 Community Services

Payment Voucher




development

Maintenance of Community

halls

Ward 1, 2, 4, 5, 19

Maintain 18 Community Halls by 30 June 2018

Number of Community Halls main-tained by 30 June 2018

Maintain 9 Halls as per schedule by

30 June 2017

4 Halls main-tained

4 n/a Number Maintain 18 Community Halls by 30 June 2018

18 Achieved n/a n/a R1 000 000 Community Services

Payment Vouchers




development

Monitor Collection of Waste from Households

and Busi-nesses

All Monitored Collection of Waste from households and Busi-

nesses

Number of days within

which refuse is collected

in businesses and residen-tial per week by 30 June

2017

Monitor 1 Day of refuse collection in businesses

per week and once a week in residential by 30 June

2017

Monitored 1 Day of refuse

removal in businesses

per week and once a week in residential

1 Day a week in businesses and 1 day a

week in Resi-dential Areas

n/a Number Monitor 1 Day of refuse

collection in businesses per week and once a week in residential by 30 June

2017


collection in Businesses per week and once a week in residential


Sugned Collection

Schedule by HOD




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES





development

Paving of Car Park

Ward 7 Paved 1 Car Park in Mtwalume

Beach

Number of Car Parks paved in


n/a n/a n/a n/a Number Pave 1 Car Park in


1 car park paved


Payment Voucher




development

Maintain of Ablutions in Park Rynie

Beach

Ward 10 Maintained Ablutions in Park Rynie

Beach

Maintain Ab-lutions in Park Rynie Beach by 30 June

2018

n/a n/a n/a n/a Date Maintain Ablutions in Park Rynie

Beach by 30 June 2018

1 ablution facility at

Park Rynie Beach main-

tained

Achieved n/a N/a R150 000 Community Services

Payment Voucher




development


ward 3 & 4 Maintain 2 Sport Fields by 30 June

2018

Number of Sport Fields

maintained by 30 June 2018

Maintain 6 sports fields as per sched-

ule by 30 June 2017

6 Sportfields maintained

6 n/a Number Maintain 2 Sport Fields by 30 June

2018

Nil Not Achieved

The dept of Human

Setlements appointed a service provier which

necisitated cancellation of the order issued by Umdoni

Human Set-tlements has maintained

2 Sport Fields in Umdoni

R200 000 Community Services

Payment Voucher




development

Maintenance of Community

halls

Ward 1, 2, 4, 5, 19

Maintain 18 Community Halls by 30 June 2018

Number of Community Halls main-tained by 30 June 2018

Maintain 9 Halls as per schedule by

30 June 2017

4 Halls main-tained

4 n/a Number Maintain 18 Community Halls by 30 June 2018

18 Achieved n/a n/a R1 000 000 Community Services

Payment Vouchers




development

Monitor Collection of Waste from Households

and Busi-nesses

All Monitored Collection of Waste from households and Busi-

nesses

Number of days within

which refuse is collected

in businesses and residen-tial per week by 30 June

2017

Monitor 1 Day of refuse collection in businesses

per week and once a week in residential by 30 June

2017


removal in businesses

per week and once a week in residential

1 Day a week in businesses and 1 day a

week in Resi-dential Areas

n/a Number Monitor 1 Day of refuse

collection in businesses per week and once a week in residential by 30 June

2017


collection in Businesses per week and once a week in residential


Sugned Collection

Schedule by HOD

120



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES





development

Provide Support to Informal Economy

Ward 13 Constructed Informal Trad-

ers Stalls

Constructed informal Trad-ers Stalls by 30 June 2018

Appoint contrac-

tors for the construction of informal

Traders Stalls by 30 June

2017

0 n/a Date Construct informal Traders

Stalls by 30 June 2017

0 Not Achieved

Delays in SCM

Processses due to the non-sitting of Bid-Com-

mittees

Lack of Ca-pacity within the Planning

and De-velopment Department as General Manager Planning and De-

velopment Position is

vacant

with the Ap-pointment

of the Acting Municipal Manager an action

plan for the non-sit-

ting of bid committes

has been de-veloped and implement-ed however the tender

has expired and will be re-adver-tised for

implemen-tation in the

new FY.

General Manager Planning and De-

velopment vacancy has been adver-tised to be

filled.

R2 000 000 Planning and Devel-

opment





development

Humberdale Cemetery

Ward 11 Maintained 1 Cemetery

(Humberdale)

Number of Cemeteries maintained

(Humberdale) by 30 June

2018

n/a n/a n/a n/a Number Maintain 1 Cemetery (Humber-

dale) by 30 June 2018

1 Cemetery (Humber-

dale) main-tained


Payment Vouchers




development

Umzinto Sportfield

Ward 13 Upgraded 1 Sportfield in

Umzinto

Number of Sportsfield

upgraded in Umzinto by 30

June 2018

Complete additions and

alterations to Umzinto

Sportsfield by 30 June 2017

0 n/a n/a Number Upgrade 1 Sportfield in Umzinto by 30 June

2018

0 Not Achieved

Upgrading on Umzinto Sportsfield was placed on hold due to a pending court case

between the Municipality and the Ser-vice provid-er that was appointed in 2012 to

upgrade the sportsfield hence pro-curement processes

could not be conducted

prior to the court

ruling on the matter

the Court has issued judgement in favour of the Munic-ipality and

procurement processes have been

finalized and the Service

provider appointed.

The upgrad-ing of Umz-into Sport Field has

been rolled over to the 2018/2019 Financial

Year


Appoint-ment Letter




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES





development

Provide Support to Informal Economy

Ward 13 Constructed Informal Trad-

ers Stalls

Constructed informal Trad-ers Stalls by 30 June 2018

Appoint contrac-

tors for the construction of informal

Traders Stalls by 30 June

2017

0 n/a Date Construct informal Traders

Stalls by 30 June 2017

0 Not Achieved

Delays in SCM

Processses due to the non-sitting

of Bid-Com-mittees

Lack of Ca-

pacity within the Planning



vacant

with the Ap-pointment







new FY.



filled.

R2 000 000 Planning and Devel-

opment





development

Humberdale Cemetery

Ward 11 Maintained 1 Cemetery

(Humberdale)

Number of Cemeteries maintained

(Humberdale) by 30 June

2018

n/a n/a n/a n/a Number Maintain 1 Cemetery (Humber-

dale) by 30 June 2018

1 Cemetery (Humber-

dale) main-tained


Payment Vouchers




development

Umzinto Sportfield

Ward 13 Upgraded 1 Sportfield in

Umzinto

Number of Sportsfield

upgraded in Umzinto by 30

June 2018

Complete additions and

alterations to Umzinto

Sportsfield by 30 June 2017

0 n/a n/a Number Upgrade 1 Sportfield in Umzinto by 30 June

2018

0 Not Achieved

Upgrading on Umzinto Sportsfield was placed on hold due to a pending court case

between the Municipality and the Ser-vice provid-er that was appointed in 2012 to

upgrade the sportsfield hence pro-curement processes

could not be conducted

prior to the court

ruling on the matter

the Court has issued judgement in favour of the Munic-ipality and

procurement processes have been

finalized and the Service

provider appointed.

The upgrad-ing of Umz-into Sport Field has

been rolled over to the 2018/2019 Financial

Year


Appoint-ment Letter

122



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES





development

Speed Humps All wards Constructed 40 Speed

Humps in Um-doni area

Number of Speed humps constructed in Umdoni area by 30 June

2018

n/a n/a n/a n/a Number Construct 40 Speed humps in Umdoni

area by 30 June 2018

40 Speed-humps

constructed



BSD34 To ensure that the Housing Backlog is eliminated

Amandawe Rural Housing Project Phase

2

Ward 14,17,16 Constructed 40 Houses for Amandawe

Rural Housing Project

Number of houses con-structed for Amandawe

Rural Housing Project by 30

June 2018

Tranche 2 Amandawe

Rural Housing Project Tripar-tite agreement signed by 30

June 2017

Tranche 2 Tripartite

Agreement was signed on 28 November

2016

n/a n/a Number Construct 40 Houses for Amandawe Rural Hous-ing Project by 30 June

2018

40 Houses Constructed

Achieved n/a n/a DOH Technical Services

Progress Report


Malangeni Rural Housing Project Phase

2

Ward 7,8,9 Constructed 20 Houses for

Malangeni Rural Housing

Project

Number of houses

constructed for Malangeni Rural Housing Project by 30

June 2018

Tranche 2 Malangeni


June 2017


Agreement was signed on 22 May 2017

n/a n/a Number Construct 20 Houses for Malangeni Rural Hous-ing Project by 30 June

2018



Progress Report


Aprroval of Tranche 2 Ap-plication t for Amahlongwa Rural Housing

Project by Department

Human Settle-ments

Ward 16 Tranche 2 application for Amahlongwa Rural Housing project -phase 2 appoved by Department of Human

Settlements

Approve Tranche 2

application for Amahlongwa Rural Housing

project - Phase 2 by

Department of Human Settle-ments by 30 June 2018

Tranche 1 project

application for KwaCele

Rural Housing submitted by 30 June 2017

Trache 1 application has been

submitted and approved

n/a n/a Date Approve Tranche 2 Appli-

cation for Amahlong-wa Rural Housing Project - Phase 2

by Human Settlements by 30 June

2018

Tranche 2 not ap-proved

Not Achieved

The appointed

Implement-ing Agent by Human

Settlements had to align the Housing Sector Plan to include electrifica-tionn of the

Housing subsidy

The Housing Sector Plan has been approved by Council

and the Department of Human

Settlements will approve

the new Housing Plan that

will include electrifica-tion of the housing subsidy

DOH Technical Services

Progress Report


Construction of Vulamehlo Rural Housing

Project

Ward 1,2,3 Constructed 120 Houses

in Vulamehlo Rural Housing

Project

Number of houses

constructed in Vulamehlo Rural Housing project by 30

June 2018

Construct 100 Units for Vu-

lamehlo Hous-ing Project by 30 June 2017

100 units have been

constructed

60 n/a Number Construct 120 Houses for Vulame-

hlo Rural Housing

project by 30 June

2018



Progress Report


Sign Tripartite Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade

Ward 6 Signed Tripartite

Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade

Sign Tripartite Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade by 30 June

2018

Submitted progress re-

port to Human Settlement

& Infrastruc-ture Portfolio Committee

on Vulindlela Rural Housing

Project




on Vulindlela Rural Housing Project by 30

June 2017

n/a n/a Number Sign Tripartite

agreement for Umdoni Ward 6 Ru-ral Housing

Upgrade project by 30 June

2018

Trapitite Agreement signed on 3 April 2017

Achieved Tripartite Agree-

ment was approved

and signed in April 2017 however it

only became effective in April 2018 due to the

alignment of the Housing

Plan and electrifica-tion plan

for Subsidy Housing

n/a DOH Technical Services

Signed Trapartite

Agreement




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES





development

Speed Humps All wards Constructed 40 Speed

Humps in Um-doni area

Number of Speed humps constructed in Umdoni area by 30 June

2018

n/a n/a n/a n/a Number Construct 40 Speed humps in Umdoni

area by 30 June 2018

40 Speed-humps

constructed




Amandawe Rural Housing Project Phase

2

Ward 14,17,16 Constructed 40 Houses for Amandawe

Rural Housing Project

Number of houses con-structed for Amandawe

Rural Housing Project by 30

June 2018

Tranche 2 Amandawe


June 2017


Agreement was signed on 28 November

2016

n/a n/a Number Construct 40 Houses for Amandawe Rural Hous-ing Project by 30 June

2018



Progress Report


Malangeni Rural Housing Project Phase

2

Ward 7,8,9 Constructed 20 Houses for

Malangeni Rural Housing

Project

Number of houses

constructed for Malangeni Rural Housing Project by 30

June 2018

Tranche 2 Malangeni


June 2017


Agreement was signed on 22 May 2017

n/a n/a Number Construct 20 Houses for Malangeni Rural Hous-ing Project by 30 June

2018



Progress Report


Aprroval of Tranche 2 Ap-plication t for Amahlongwa Rural Housing

Project by Department

Human Settle-ments

Ward 16 Tranche 2 application for Amahlongwa Rural Housing project -phase 2 appoved by Department of Human

Settlements

Approve Tranche 2

application for Amahlongwa Rural Housing

project - Phase 2 by

Department of Human Settle-ments by 30 June 2018

Tranche 1 project

application for KwaCele

Rural Housing submitted by 30 June 2017

Trache 1 application has been

submitted and approved

n/a n/a Date Approve Tranche 2 Appli-

cation for Amahlong-wa Rural Housing Project - Phase 2

by Human Settlements by 30 June

2018

Tranche 2 not ap-proved

Not Achieved

The appointed

Implement-ing Agent by Human

Settlements had to align the Housing Sector Plan to include electrifica-tionn of the

Housing subsidy

The Housing Sector Plan has been approved by Council

and the Department of Human

Settlements will approve

the new Housing Plan that

will include electrifica-tion of the housing subsidy

DOH Technical Services

Progress Report


Construction of Vulamehlo Rural Housing

Project

Ward 1,2,3 Constructed 120 Houses

in Vulamehlo Rural Housing

Project

Number of houses

constructed in Vulamehlo Rural Housing project by 30

June 2018

Construct 100 Units for Vu-

lamehlo Hous-ing Project by 30 June 2017

100 units have been

constructed

60 n/a Number Construct 120 Houses for Vulame-

hlo Rural Housing

project by 30 June

2018



Progress Report


Sign Tripartite Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade

Ward 6 Signed Tripartite

Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade

Sign Tripartite Agreement for Umdoni Ward 6 Rural Hous-ing Upgrade by 30 June

2018




on Vulindlela Rural Housing

Project




on Vulindlela Rural Housing Project by 30

June 2017

n/a n/a Number Sign Tripartite

agreement for Umdoni Ward 6 Ru-ral Housing

Upgrade project by 30 June

2018

Trapitite Agreement signed on 3 April 2017

Achieved Tripartite Agree-

ment was approved

and signed in April 2017 however it

only became effective in April 2018 due to the

alignment of the Housing

Plan and electrifica-tion plan

for Subsidy Housing

n/a DOH Technical Services

Signed Trapartite

Agreement

124




development

Upgrading of Macebo Road

Ward 18 Upgraded 0,15 Km of

Macebo Road

Number of Kms of

Macebo Road upgraded by 30 June 2018

Upgrade 1,2 Km of Macebo Access Rd by 30 June 2017

0,9 Kms of Macebo Rd upgraded


Upgrade 0,15 Km

of Macebo Road by 30 June 2018

0,15Km Achieved n/a n/a R484 966 Technical Services


LED1 To promote economic

development in order to re-duce poverty, inequality and

unemploy-ment

Promote la-bour intensive

projects(EP-WP)

All Created jobs through la-

bour intensive projects

Number of jobs created through la-

bour intensive projects by 30

June 2018

Create 360 jobs through labour inten-sive projects by 30 June

2017

360 Jobs cre-ated through labour inten-sive projects

360 n/a Number Create 360 jobs through labour inten-sive projects by 30 June

2018

360 Jobs created through labour

intensive projects


Beneficiary List



unemploy-ment

Review and Adopt LED Strategy

All Reviewed and Adopted LED

Strategy

Review and Adopt LED


n/a n/a 2015/2016 n/a Date Review and Adopt LED Strategy

by 30 June 2018

0 Not Achieved

Delays in SCM


mittees




vacant

With the Ap-pointment







new FY.



filled.

R500 000 Planning and Devel-

opment

Advert, Bid Committee Minutes



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES






development

Upgrading of Macebo Road

Ward 18 Upgraded 0,15 Km of

Macebo Road

Number of Kms of

Macebo Road upgraded by 30 June 2018

Upgrade 1,2 Km of Macebo Access Rd by 30 June 2017

0,9 Kms of Macebo Rd upgraded


Upgrade 0,15 Km

of Macebo Road by 30 June 2018

0,15Km Achieved n/a n/a R484 966 Technical Services




unemploy-ment

Promote la-bour intensive

projects(EP-WP)

All Created jobs through la-

bour intensive projects

Number of jobs created through la-

bour intensive projects by 30

June 2018

Create 360 jobs through labour inten-sive projects by 30 June

2017

360 Jobs cre-ated through labour inten-sive projects

360 n/a Number Create 360 jobs through labour inten-sive projects by 30 June

2018

360 Jobs created through labour

intensive projects


Beneficiary List



unemploy-ment

Review and Adopt LED Strategy

All Reviewed and Adopted LED

Strategy

Review and Adopt LED


n/a n/a 2015/2016 n/a Date Review and Adopt LED Strategy

by 30 June 2018

0 Not Achieved

Delays in SCM


of Bid-Com-mittees

Lack of Ca-




vacant








new FY.



filled.


opment




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


126



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

LOCAL ECONOMIC DEVELOPMENT LOCAL ECONOMIC DEVELOPMENT



unemploy-ment

Facilitate the imple-

mentation of Scottburgh Beachfront

Development Concept

Ward 10 Facilitated the Imple-


Development Concept by 30

June 2018

Facilitate the Imple-



June 2018

n/a n/a n/a n/a Date Facilitate the Implemen-

tation of Scottburgh Beachfront Develop-

ment Con-cept by 30 June 2018

0 Not Achieved

Delays in SCM


mittees




vacant








new FY.



filled.


opment

Progress Reports to Portfolio Committee



unemploy-ment

Conduct SMME Train-

ing

All Train 10 SMMEs by 30

June 2018

Number of SMMEs

Trained by 30 June 2018

n/a n/a n/a n/a Number Train 10 SM-MEs by 30 June 2018

13 SMME’s Trained

Achieved n/a n/a R0 Planning and Devel-

opment


LED5` To promote economic


unemploy-ment

Strengthen Partnerships between De-velopers and

SMMEs

All Co-ordinat-ed 1 SMME Indaba and Breakfast

Number of SMME Indaba and Breakfast co-ordinated by 30 June

2018

n/a n/a n/a n/a Number Co-ordinate 1 SMME Indaba & Breakfast

by 30 June 2018

1 SMME Indaba & Breakfast held 17

May 2018 at Cutty Sark

Hotel

Achieved n/a n/a R300 000 Planning and Devel-

opment

Attendance Register



unemploy-ment

Develop and Adopt Busi-

ness Incentive Policy

All Developed and Adopted Business In-

centive Policy


ness Incentive Policy by 30 June 2018

n/a n/a n/a n/a Date Develop and Adopt Business Incentive


Draft Business Incentive

Policy

Not Achieved




vacant



filled.

R0 Planning and Devel-

opment

Draft Business Incentive Policy




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




unemploy-ment

Facilitate the imple-


Development Concept

Ward 10 Facilitated the Imple-



June 2018

Facilitate the Imple-



June 2018

n/a n/a n/a n/a Date Facilitate the Implemen-

tation of Scottburgh Beachfront Develop-

ment Con-cept by 30 June 2018

0 Not Achieved

Delays in SCM


of Bid-Com-mittees

Lack of Ca-




vacant








new FY.



filled.


opment

Progress Reports to Portfolio Committee



unemploy-ment

Conduct SMME Train-

ing

All Train 10 SMMEs by 30

June 2018

Number of SMMEs

Trained by 30 June 2018

n/a n/a n/a n/a Number Train 10 SM-MEs by 30 June 2018

13 SMME’s Trained

Achieved n/a n/a R0 Planning and Devel-

opment


LED5` To promote economic


unemploy-ment

Strengthen Partnerships between De-velopers and

SMMEs

All Co-ordinat-ed 1 SMME Indaba and Breakfast

Number of SMME Indaba and Breakfast co-ordinated by 30 June

2018

n/a n/a n/a n/a Number Co-ordinate 1 SMME Indaba & Breakfast

by 30 June 2018

1 SMME Indaba & Breakfast held 17

May 2018 at Cutty Sark

Hotel

Achieved n/a n/a R300 000 Planning and Devel-

opment

Attendance Register



unemploy-ment


ness Incentive Policy

All Developed and Adopted Business In-

centive Policy


ness Incentive Policy by 30 June 2018

n/a n/a n/a n/a Date Develop and Adopt Business Incentive


Draft Business Incentive

Policy

Not Achieved




vacant



filled.


opment

Draft Business Incentive Policy

128



unemploy-ment

Provide Food Security

All Assisted 19 Communal/One Home

One Garden by 30 June

2018

Number of Communal/One Home

One Gardens assisted by 30

June 2018

n/a n/a n/a n/a Number Assist 19 Communal Gardens/

One Home One Garden by 30 June

2018

0 Not Achieved

Equipment bought through

the Supply Chain

Manage-ment Unit does not

correspond with what

was ordered to assist 19 Communal

Gardens

The LED Section has redefined

their specifi-cations to be more under-

standable to the SCM

Practitioners and the

project has been rolled

over for implemen-tation in the 2018/2019 Financial

Year


opment

Signed Beneficiery List

GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATION

GG1 To effective and efficient internal and

external com-munication

Review and Adopt Annual

Report

All Reviewed and Adopted Um-doni Annual

Report

Review and Adopt Um-

doni Annual Report by 31 March 2018

Develop and adopt Annual report by 31 March 2017

Oversight Committeee convened on 10 April 2017 to finalize the

Oversight Report

May-17 n/a Date Review and Adopt Um-


2016/2017 Annual Report

adopted by Council on

28 May 2018

Not Achieved


Department that has led to the late establish-

ment of the Oversight

Committee

Oversight Committee has been

established and a

compliance checklist has been

developed and is being monitored by Audit

Committee on a quar-

terly basis to ensure that all compli-

ance targets are ad-

dressed and achieved

timeously.


Annual Report and

Council Resolution



Co-ordinate Mayoral Izimbizo

All Co-ordinated 4 Mayoral Izimbizo

Number of Mayoral Izimbizo

co-ordinated by 30 Decem-

ber 2017

n/a n/a 16/11/01 n/a Number Co-ordinate 4 Mayoral

Izimbizo by 30 Decem-ber 2017

Co-Ordinat-ed 5 Mayor-al Izimbizos

Achieved n/a n/a

R961 750

OMM Attendance Registers



Co-ordinate Budget Road-

shows

All Co-ordinated 4 Budget

Roadshows

Number of Budget

Roadshows Co-ordinated

by 30 May 2018

n/a n/a Apr-17 n/a Number Co-ordinate 4 Budget

Roadshows by 31 May

2018

4 Budget Roadshows co-ordinated

Achieved n/a n/a OMM Attendance Registers



Conduct Ward Committee

Training

All Trained 19 Ward Commit-tee Members

Number of Ward Commit-tee Members Trained by 30

June 2018

n/a n/a n/a 19 Number Train 19 Ward

Committee Members

by 30 June 2018

27 Ward Committee members

trained

Achieved n/a n/a

R1 881 920




Covene Ward Committee Meetings

All Convened 200 Ward Commit-tee meetings

Number of Ward Commit-tee Meetings convened by 30 June 2018

n/a n/a n/a n/a Number Convene 200 Ward

Committee Meetings

by 30 June 2018

203 Ward Committee Meetings convened




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES





unemploy-ment

Provide Food Security

All Assisted 19 Communal/One Home

One Garden by 30 June

2018

Number of Communal/One Home

One Gardens assisted by 30

June 2018

n/a n/a n/a n/a Number Assist 19 Communal Gardens/

One Home One Garden by 30 June

2018

0 Not Achieved

Equipment bought through

the Supply Chain

Manage-ment Unit does not

correspond with what

was ordered to assist 19 Communal

Gardens

The LED Section has redefined

their specifi-cations to be more under-

standable to the SCM

Practitioners and the

project has been rolled

over for implemen-

tation in the 2018/2019 Financial

Year


opment

Signed Beneficiery List




Review and Adopt Annual

Report

All Reviewed and Adopted Um-doni Annual

Report

Review and Adopt Um-


Develop and adopt Annual report by 31 March 2017

Oversight Committeee convened on 10 April 2017 to finalize the

Oversight Report

May-17 n/a Date Review and Adopt Um-


2016/2017 Annual Report

adopted by Council on

28 May 2018

Not Achieved


Department that has led to the late establish-

ment of the Oversight

Committee

Oversight Committee has been

established and a

compliance checklist has been

developed and is being monitored by Audit

Committee on a quar-

terly basis to ensure that all compli-

ance targets are ad-

dressed and achieved

timeously.


Annual Report and

Council Resolution



Co-ordinate Mayoral Izimbizo

All Co-ordinated 4 Mayoral Izimbizo


co-ordinated by 30 Decem-

ber 2017

n/a n/a 16/11/01 n/a Number Co-ordinate 4 Mayoral

Izimbizo by 30 Decem-ber 2017

Co-Ordinat-ed 5 Mayor-al Izimbizos

Achieved n/a n/a

R961 750




Co-ordinate Budget Road-

shows

All Co-ordinated 4 Budget

Roadshows

Number of Budget

Roadshows Co-ordinated

by 30 May 2018

n/a n/a Apr-17 n/a Number Co-ordinate 4 Budget

Roadshows by 31 May

2018

4 Budget Roadshows co-ordinated





Training

All Trained 19 Ward Commit-tee Members

Number of Ward Commit-tee Members Trained by 30

June 2018

n/a n/a n/a 19 Number Train 19 Ward

Committee Members

by 30 June 2018

27 Ward Committee members

trained

Achieved n/a n/a

R1 881 920




Covene Ward Committee Meetings

All Convened 200 Ward Commit-tee meetings

Number of Ward Commit-tee Meetings convened by 30 June 2018

n/a n/a n/a n/a Number Convene 200 Ward

Committee Meetings

by 30 June 2018

203 Ward Committee Meetings convened




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


130

GG6 To promote human rights

and social upliftment of vulnerable

groups

HIV/Aids Support

All Trained 19 Ward Aids Councils

Number of Ward Aids Councils

trained by 31 December

2017

n/a n/a n/a n/a Number Train 19 Ward Aids

Councils by 31 Decem-ber 2017

0 Not Achieved

Poor Plan-ning within the Special

Programmes Unit

Department of Treasury

recommend-ed that a HIV/AIDS

Ward Map-ping needs to be con-

ducted prior to to the

training of Ward AIDS

Councils

National Treasury

appointed Global Fund to conduct HIV/AIDS

Ward Map-ping

Global Fund conducted a workshop on People Living with HIV/AIDS in Ward 13 &

12 which are wards that have been found to

have a high HIV/AIDS

rate within the Munici-

pality

R190 000 OMM Attendance Registers



groups

Gender Pro-grammes

All 300 Women to attend Umkhosi

Womhlanga Reed Dance

by 30 Septem-ber 2017

Number of Women attended Umkhosi

Womhlanga Reed dance


100 young women to at-tend Umkhosi Womhlanga Reed dance


272 women attended Umkhosi


300 n/a Number 300 Young Women to attend Um-khosi Wom-hlanga Reed dance by 30 September

2017

300 Women attended Umkhosi


Achieved n/a n/a R350 000 OMM Attendance Registers



groups

Disability Programmes

All Distributed 19 Wheelchairs

Number of Wheelchairs

distributed by 30 June 2018

n/a n/a n/a n/a Number Distribute 19 Wheelchairs by 30 June

2018

0 Wheel-chairs

Distributed

Not Achieved

n/a n/a R94 500 OMM Signed Beneficiery List



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES





groups

HIV/Aids Support

All Trained 19 Ward Aids Councils

Number of Ward Aids Councils

trained by 31 December

2017

n/a n/a n/a n/a Number Train 19 Ward Aids

Councils by 31 Decem-ber 2017

0 Not Achieved


Programmes Unit

Department of Treasury

recommend-ed that a HIV/AIDS

Ward Map-ping needs to be con-

ducted prior to to the

training of Ward AIDS

Councils

National Treasury

appointed Global Fund to conduct HIV/AIDS

Ward Map-ping

Global Fund conducted

a workshop on People Living with HIV/AIDS in Ward 13 &

12 which are wards that have been found to

have a high HIV/AIDS

rate within the Munici-

pality

R190 000 OMM Attendance Registers



groups

Gender Pro-grammes

All 300 Women to attend Umkhosi



Number of Women attended Umkhosi

Womhlanga Reed dance


100 young women to at-tend Umkhosi Womhlanga Reed dance


272 women attended Umkhosi


300 n/a Number 300 Young Women to attend Um-khosi Wom-hlanga Reed dance by 30 September

2017

300 Women attended Umkhosi


Achieved n/a n/a R350 000 OMM Attendance Registers



groups

Disability Programmes

All Distributed 19 Wheelchairs

Number of Wheelchairs

distributed by 30 June 2018

n/a n/a n/a n/a Number Distribute 19 Wheelchairs by 30 June

2018

0 Wheel-chairs

Distributed

Not Achieved

n/a n/a R94 500 OMM Signed Beneficiery List



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


132



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




groups

Distribution of Sanitary

Towels

All Distributed Sanitary

Towels to 33 Schools with-

in Umdoni Municipality

Number of Schools distributed

with Sanitary Towels by 31 March 2018

n/a n/a n/a n/a Number Distribute Sanitary

Towels to 33 schools

within Umdoni

Municipality by 31 March

2018

20 Boxes of Pads Distrib-uted in Local Reed Dance in August

2017

Not Achieved

When the Municipal-ity set this target the

Department of Education

had not embarked

on the distribution of Sanitary

towels however when the FY started

Department of Education started the programme of distribut-ing Sanitary

Towels to schools

therefore Umdoni could no longer

implement their pro-gramme

During the 1st Quarter

Umdoni distributed

sanitary pads during their annual

womens reed dance programme in Amalan-

geni

R236 118




groups

Dress a School Child

All Dress 150 Scholars

with school Uniform

Number of Scholars

Dressed with School Uni-forms by 31 March 2018

Dress 150 Scholars with Uniforms by

31 March 2017

229 Scholars dressed with

Uniforms

150 n/a Number Dress 150 Scholars with Uni-

forms by 31 March 2018

272 Schol-ars dressed

Achieved n/a n/a OMM Beneficiary List




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




groups

Distribution of Sanitary

Towels

All Distributed Sanitary

Towels to 33 Schools with-

in Umdoni Municipality

Number of Schools distributed

with Sanitary Towels by 31 March 2018

n/a n/a n/a n/a Number Distribute Sanitary

Towels to 33 schools

within Umdoni

Municipality by 31 March

2018

20 Boxes of Pads Distrib-uted in Local Reed Dance in August

2017

Not Achieved

When the Municipal-ity set this target the

Department of Education

had not embarked

on the distribution of Sanitary

towels however when the FY started

Department of Education started the programme of distribut-ing Sanitary

Towels to schools

therefore Umdoni could no longer

implement their pro-gramme

During the 1st Quarter

Umdoni distributed

sanitary pads during their annual

womens reed dance programme in Amalan-

geni

R236 118




groups


All Dress 150 Scholars

with school Uniform

Number of Scholars

Dressed with School Uni-forms by 31 March 2018

Dress 150 Scholars with Uniforms by

31 March 2017

229 Scholars dressed with

Uniforms

150 n/a Number Dress 150 Scholars with Uni-

forms by 31 March 2018

272 Schol-ars dressed

Achieved n/a n/a OMM Beneficiary List

134



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




groups

Youth Bursary Programme

All Assisted 30 Matriculants with registra-

tion fees

Number of Matriculants assisted with registration fees by 28

February 2018

Assist 25 Ap-plicants with registration

fees bursaries by 28 Febru-

ary 2017

25 25 n/a Number Assist 30 Matricu-

lants with Registration Fees by 28 February

2018

26 Students award-ed with

registration bursaries

Not Achieved

Applicants that were shortlisted

for the award of

registration bursaries received

free educa-tion from

NSFAS and could not be considered for award.

In the new FY the Youth

Office will shortlist

more than 30 Cadidates

R300 000

OMM Copy of ad-vert, Proof

of payment and Council

resolution



groups


All Assisted 4 stu-dents with full

bursaries

Number of students as-

sisted with full bursaries by 28 February

2018

Assist 4 Appli-cants with full bursaries by 28 February

2017

4 Applicants assisted with full bursaries

4 n/a Number Assist 4 students with full

bursaries by 28 February

2018

1 Student awarded with full bursary

Not Achieved

Students were

contacted to submit their

proof of registration

and end year results so that the

Municipality can process payment of bursaries however there was

no response receieved from the

beneficieries and only

one student submitted

all required documenta-

tion

2017/2018 was the last year for the full bursary programme and all the funds have been divert-

ed to the registration bursary pro-

gramme

OMM Proof of Payment



groups

Participating in SALGA

Games

All Participated in SALGA

Games

Participated in SALGA

Games by 31 December

2017

Participate in SALGA Games by

31 December 2016


Games on 08 - 11 December

2016

Dec-16 n/a Date Participate in SALGA Games by 31 Decem-ber 2017


Games 6,7 & 8 December

2017

Achieved n/a n/a

R1 600 000

OMM Progress Report to Portfolio Committee



groups

Co-ordinate Umdoni May-

oral Cup

All Co-ordinated Umdoni May-

oral Cup

Number of Umdoni

Mayoral Cup hosted and

co-ordinated by 30 Septem-

ber 2017

n/a n/a n/a n/a Date Co-ordinate and Host 1 Umdoni

Mayoral Cup by 30 April

2018

0 Umdoni Mayoral Cup

hosted

Not Achieved

Poor finan-cial planning

within the Special Pro-

grammes section that

has led to lack of

implemen-tation of the Mayoral Cup programme

Team registration

has been conducted

and the programme

has been rolled over for imple-mentation in the new 2018/2019 Financial

Year

OMM Team Registration Forms




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




groups


All Assisted 30 Matriculants with registra-

tion fees

Number of Matriculants assisted with registration fees by 28

February 2018

Assist 25 Ap-plicants with registration

fees bursaries by 28 Febru-

ary 2017

25 25 n/a Number Assist 30 Matricu-

lants with Registration Fees by 28 February

2018

26 Students award-ed with

registration bursaries

Not Achieved

Applicants that were shortlisted

for the award of

registration bursaries received

free educa-tion from

NSFAS and could not be considered for award.

In the new FY the Youth

Office will shortlist

more than 30 Cadidates

R300 000

OMM Copy of ad-vert, Proof

of payment and Council

resolution



groups


All Assisted 4 stu-dents with full

bursaries

Number of students as-

sisted with full bursaries by 28 February

2018

Assist 4 Appli-cants with full bursaries by 28 February

2017

4 Applicants assisted with full bursaries

4 n/a Number Assist 4 students with full

bursaries by 28 February

2018

1 Student awarded with full bursary

Not Achieved

Students were

contacted to submit their

proof of registration

and end year results so that the

Municipality can process payment of bursaries however there was

no response receieved from the

beneficieries and only

one student submitted

all required documenta-

tion

2017/2018 was the last year for the full bursary programme and all the funds have been divert-

ed to the registration bursary pro-

gramme

OMM Proof of Payment



groups

Participating in SALGA

Games

All Participated in SALGA

Games


Games by 31 December

2017

Participate in SALGA Games by

31 December 2016


Games on 08 - 11 December

2016

Dec-16 n/a Date Participate in SALGA Games by 31 Decem-ber 2017


Games 6,7 & 8 December

2017

Achieved n/a n/a

R1 600 000

OMM Progress Report to Portfolio Committee



groups

Co-ordinate Umdoni May-

oral Cup

All Co-ordinated Umdoni May-

oral Cup

Number of Umdoni

Mayoral Cup hosted and

co-ordinated by 30 Septem-

ber 2017

n/a n/a n/a n/a Date Co-ordinate and Host 1 Umdoni

Mayoral Cup by 30 April

2018

0 Umdoni Mayoral Cup

hosted

Not Achieved




has led to lack of

implemen-tation of the Mayoral Cup programme

Team registration

has been conducted

and the programme

has been rolled over for imple-mentation in the new 2018/2019 Financial

Year

OMM Team Registration Forms

136



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATIONGG15 To promote

human rights and social

upliftment of vulnerable

groups

co-ordinate El-derly Citizens

Games

All Co-ordinated and Hosted El-derly Citizens

Games

Co-ordinate and Host El-

derly Citizens Games by 30

June 2018

n/a n/a n/a n/a Date Co-ordinate and Host

Elderly Citi-zens Games by 30 June

2018

Elderly Citi-zens Games

hosted 2 August 2018

Not Achieved

UGU District Fac-cilitated the process of Elderly Citi-zens Games so that all

Elderly citi-zens within the District could have an oppor-tunity to

participate and the

District set the date for Elderly Citi-zens Games for 2 August

2018

Special Pro-grammes

Unit in future will communi-cate with

the District Municipality with regards

to Elderly Citizens Games

prior to the setting of targets so that dates set by the

local corre-spond with

the dates for the District.

R45 000

OMM Attendance Register




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

GOOD GOVERNANCE AND PUBLIC PARTICIPATION GOOD GOVERNANCE AND PUBLIC PARTICIPATIONGG15 To promote

human rights and social

upliftment of vulnerable

groups

co-ordinate El-derly Citizens

Games

All Co-ordinated and Hosted El-derly Citizens

Games

Co-ordinate and Host El-

derly Citizens Games by 30

June 2018

n/a n/a n/a n/a Date Co-ordinate and Host

Elderly Citi-zens Games by 30 June

2018

Elderly Citi-zens Games

hosted 2 August 2018

Not Achieved

UGU District Fac-cilitated the process of

Elderly Citi-zens Games so that all

Elderly citi-zens within the District could have an oppor-tunity to

participate and the

District set the date for Elderly Citi-zens Games for 2 August

2018

Special Pro-grammes

Unit in future will communi-cate with

the District Municipality with regards

to Elderly Citizens Games

prior to the setting of targets so that dates set by the

local corre-spond with

the dates for the District.

R45 000


138



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




groups

Co-ordinate Youth Career

Exhibition

All Co-ordi-nated and

Facilitated 1 Youth Career

Exhibition

Number of Youth Career

Exhibition Co-ordinated

and Facilitated

n/a n/a n/a n/a Number Co-ordinate and facilitate

1 Youth Career Exhi-bition by 30 June 2018

Youth Career

Exhibition conduct-ed on 22

November 2017

Achieved n/a n/a

R1 500 000

OMM Youth Exhibition Report



groups

Conduct Youth Summit

All Conducted and Hosted 1

Umdoni Youth Summits

Number of Umdoni Youth Summit con-ducted and

hosted by 31 March 2018

n/a n/a n/a n/a Number Conduct and Host 1 Um-doni Youth

Summit by 30 June

2018

1 Youth Summit

hosted on 4 May 2018 -

06 May 2018

Achieved n/a n/a OMM Agenda & Youth Sum-mit Report/Resolutions



groups

Convene Youth Council

Meetings

All Convened 12 Youth Council

Meetings

Number of Youth Council

Meetings convened by 30 June 2018

n/a n/a n/a n/a Number Convene 9 Youth Coun-cil meetings by 30 June

2018

0 Not Achieved


Programmes Unit

Structures for Youth Council

were established in Quarter

3 due to the finalization

of launching Youth Ward

Forums thereaf-

ter Youth Council was established

Youth Coun-cils were

launched in May 2018 and Youth

Council Meetings

have commenced and will be rolled over for imple-mentation

and conven-ing in the 2018/2019 Financial

Year




groups

Co-ordinate Umdoni Youth Talent Show

All Co-ordinated and Hosted 1 Youth Talent

Show in Umdoni

Number of Youth Talent Shows co-or-dinated and hosted by 30

June 2018

n/a n/a n/a n/a Number Co-ordinate and Host 1

Youth Talent Show in Umdoni

by 30 June 2018

0 Not Achieved

Youth Talent Show was replaced with the June 16

Youth Cele-bration and the Youth of Umdoni was given an op-portunity to participate and show-case their Talent and Skills in the Youth Day celebration Ceremony

Umdoni Municipality will do away

with the Youth Talent Show and

co-ordinate it simul-

taneously with the

Youth Day Celebration and merge it into one

programme in the up-coming Fi-

nancial Year 2018/2019




groups

Co-ordinate Boys to Men

Dialogue

All Co-ordinated and Host 1

Boys to Men dialogue

Number of Boys to Men

dialogue co-ordinated

and hosted by 30 June 2018


Boys to Men Dialogue

by 30 June 2018

0 Not Achieved




has led to lack of

implemen-tation of the Boys to Men

Dialogue programme

The pro-gramme has been placed on hold for implemen-tation in the upcoming Financial

Year should funds be

available to implement

the pro-gramme





MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




groups

Co-ordinate Youth Career

Exhibition

All Co-ordi-nated and

Facilitated 1 Youth Career

Exhibition

Number of Youth Career

Exhibition Co-ordinated

and Facilitated

n/a n/a n/a n/a Number Co-ordinate and facilitate

1 Youth Career Exhi-bition by 30 June 2018

Youth Career

Exhibition conduct-ed on 22

November 2017

Achieved n/a n/a

R1 500 000

OMM Youth Exhibition Report



groups

Conduct Youth Summit

All Conducted and Hosted 1

Umdoni Youth Summits

Number of Umdoni Youth Summit con-ducted and

hosted by 31 March 2018

n/a n/a n/a n/a Number Conduct and Host 1 Um-doni Youth

Summit by 30 June

2018

1 Youth Summit

hosted on 4 May 2018 -

06 May 2018

Achieved n/a n/a OMM Agenda & Youth Sum-mit Report/Resolutions



groups

Convene Youth Council

Meetings

All Convened 12 Youth Council

Meetings

Number of Youth Council

Meetings convened by 30 June 2018

n/a n/a n/a n/a Number Convene 9 Youth Coun-cil meetings by 30 June

2018

0 Not Achieved


Programmes Unit

Structures for Youth Council

were established in Quarter

3 due to the finalization

of launching Youth Ward

Forums thereaf-

ter Youth Council was established

Youth Coun-cils were

launched in May 2018 and Youth

Council Meetings

have commenced and will be rolled over for imple-mentation

and conven-ing in the 2018/2019 Financial

Year




groups

Co-ordinate Umdoni Youth Talent Show

All Co-ordinated and Hosted 1 Youth Talent

Show in Umdoni

Number of Youth Talent Shows co-or-dinated and hosted by 30

June 2018


Youth Talent Show in Umdoni

by 30 June 2018

0 Not Achieved

Youth Talent Show was replaced with the June 16

Youth Cele-bration and the Youth of Umdoni was given an op-portunity to participate and show-case their Talent and Skills in the Youth Day celebration Ceremony

Umdoni Municipality will do away

with the Youth Talent Show and

co-ordinate it simul-

taneously with the

Youth Day Celebration and merge it into one

programme in the up-coming Fi-

nancial Year 2018/2019




groups

Co-ordinate Boys to Men

Dialogue

All Co-ordinated and Host 1

Boys to Men dialogue

Number of Boys to Men

dialogue co-ordinated

and hosted by 30 June 2018


Boys to Men Dialogue

by 30 June 2018

0 Not Achieved




has led to lack of

implemen-tation of the Boys to Men

Dialogue programme

The pro-gramme has been placed on hold for implemen-

tation in the upcoming Financial

Year should funds be

available to implement

the pro-gramme


140

GG21 To ensure the provision

of a safe and secure

environment for all Umdoni

residents

Disaster Risk Management

Business Inspection

All Inspected 40 business

premises per year

Number of Business

Premises In-spected by 30

June 2018

Inspect 40 business

premises by 30 June 2017

40 Business premises inspected

40 n/a Number Inspect 40 Business Premises

by 30 June 2018

40 Achieved n/a n/a R0 Community Services

Signed Letter of the business premises inspected




residents

Beach Education Awareness

All Conducted 10 Beach education awareness campaigns

Number of Beach

education awareness campaigns

conducted by 30 June 2018

Conduct 10 Education Awareness

Campaigns at Schools by 30

June 2017

13 Education awareness campaigns conducted

10 n/a Number Conduct 10 Beach

Awareness campaigns by 30 June

2018


Signed letters from schools visited




residents

Condcut Roadblock and speed

timing exer-cises

All Conducted Road blocks and speed

timing exercises by

inspecting 200 vehicles

Number of Vehicles in-

spected by 30 June 2018

Conduct Road blocks and

speed timing exercises by

inspecting 200 vehicles by 30

June 2017

204 Vehicles inspected

200 n/a Number Conduct Road blocks and speed

timing exercises by inspecting

200 vehicles by June

2018


list of vehicles inspected

GG24 To ensure the effective

Oversight of Perfor-

mance Audit Committee and Audit

Committee

Coordinating PAC and AC

meeting

Administra-tion

Co-ordinated 4 PAC and AC

meetings

Number of PAC and AC

meetings co-ordinated by 30 June

2018

Coordinating 4 PAC and AC

meeting by 30 June 2017

Coordinated 1 PAC Meeting

and 5 AC meeting by

30 June 2017

4 n/a Number Co-ordinate 4 PAC and

AC Meetings by 30 June

2018

7 Achieved n/a n/a R216 000 OMM signed minutes an attendance register

GG25 To have func-tional Internal

Audit Unit

Approved Internal Audit

Plan

Administra-tion


Plan and Completed all Internal Audit

projects

Approve Internal Audit Plan and Final Internal Audit Projects by 30

June 2018

Approve & Implement

Internal Audit Plan by 30 June 2017

Approved IA Plan on the 28 Septem-ber 2016 &

Implemented Internal Audit

Plan by 30 June 2017

n/a n/a Date Approve & Implement

Internal Audit Plan

by 30 June 2018

Internal Audit Plan approved

on 30 April 2018

Achieved n/a n/a R216 000 OMM Risk based internal audit plan 2017/2018, All Internal Audit Re-ports


Audit Unit

Review and adopt Audit Charter and

Methodology

Administra-tion

Reviewed and Adopted Internal Audit Charter by 30 August 2017

Review and Adopt Internal Audit Charter by 30 August

2017

Review and Adopt Internal Audit Charter and Method-ology by 31 August 2016

Reviewed and Adopted Internal Audit Charter and

Methodology by 28 Septem-

ber 2016

n/a n/a Date Review and Adopt In-

ternal Audit Charter by 30 August

2017

Internal Au-dit Charter adopted in September

2017

Achieved n/a n/a R0 OMM Minutes and Audit Committee and Internal Ausit Charter and Methodol-ogy

FVM1 To ensure financial

sustainability and sound financial

principles

Convene MSCOA Proj-ect Steering Committee

meetings per Quarter

Administra-tion

Convened 4 MSCOA proj-ect steering Committee meetings

Number of MSCOA Proj-

ect Committee Meetings

convened by 30 June 2018

Convene 4 MSCOA Proj-ect Steering Committee

Meetings by 30 June 2017

4 MsCOA Steering

Committees convened

n/a n/a Number Convene 4 MSCOA

Project Steering

Committee Meetings

by 30 June 2018

4 Achieved n/a n/a R2 000 000 Financial Services

Attendance Register, Minutes



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES






residents


Business Inspection

All Inspected 40 business

premises per year

Number of Business

Premises In-spected by 30

June 2018

Inspect 40 business

premises by 30 June 2017

40 Business premises inspected

40 n/a Number Inspect 40 Business Premises

by 30 June 2018


Signed Letter of the business premises inspected




residents


All Conducted 10 Beach education awareness campaigns

Number of Beach

education awareness campaigns


Conduct 10 Education Awareness

Campaigns at Schools by 30

June 2017

13 Education awareness campaigns conducted

10 n/a Number Conduct 10 Beach

Awareness campaigns by 30 June

2018


Signed letters from schools visited




residents

Condcut Roadblock and speed

timing exer-cises

All Conducted Road blocks and speed

timing exercises by

inspecting 200 vehicles

Number of Vehicles in-

spected by 30 June 2018

Conduct Road blocks and

speed timing exercises by

inspecting 200 vehicles by 30

June 2017

204 Vehicles inspected

200 n/a Number Conduct Road blocks and speed

timing exercises by inspecting

200 vehicles by June

2018


list of vehicles inspected

GG24 To ensure the effective

Oversight of Perfor-

mance Audit Committee and Audit

Committee

Coordinating PAC and AC

meeting

Administra-tion

Co-ordinated 4 PAC and AC

meetings

Number of PAC and AC

meetings co-ordinated by 30 June

2018

Coordinating 4 PAC and AC

meeting by 30 June 2017

Coordinated 1 PAC Meeting

and 5 AC meeting by

30 June 2017

4 n/a Number Co-ordinate 4 PAC and

AC Meetings by 30 June

2018

7 Achieved n/a n/a R216 000 OMM signed minutes an attendance register


Audit Unit


Plan

Administra-tion


Plan and Completed all Internal Audit

projects

Approve Internal Audit Plan and Final Internal Audit Projects by 30

June 2018

Approve & Implement

Internal Audit Plan by 30 June 2017

Approved IA Plan on the 28 Septem-ber 2016 &

Implemented Internal Audit

Plan by 30 June 2017

n/a n/a Date Approve & Implement

Internal Audit Plan

by 30 June 2018

Internal Audit Plan approved

on 30 April 2018

Achieved n/a n/a R216 000 OMM Risk based internal audit plan 2017/2018, All Internal Audit Re-ports


Audit Unit


Methodology

Administra-tion

Reviewed and Adopted Internal Audit Charter by 30 August 2017

Review and Adopt Internal Audit Charter by 30 August

2017

Review and Adopt Internal Audit Charter and Method-ology by 31 August 2016

Reviewed and Adopted Internal Audit Charter and

Methodology by 28 Septem-

ber 2016

n/a n/a Date Review and Adopt In-

ternal Audit Charter by 30 August

2017

Internal Au-dit Charter adopted in September

2017

Achieved n/a n/a R0 OMM Minutes and Audit Committee and Internal Ausit Charter and Methodol-ogy



principles

Convene MSCOA Proj-ect Steering Committee

meetings per Quarter

Administra-tion

Convened 4 MSCOA proj-ect steering Committee meetings

Number of MSCOA Proj-

ect Committee Meetings

convened by 30 June 2018

Convene 4 MSCOA Proj-ect Steering Committee

Meetings by 30 June 2017

4 MsCOA Steering

Committees convened

n/a n/a Number Convene 4 MSCOA

Project Steering

Committee Meetings

by 30 June 2018


Attendance Register, Minutes



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES


142



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




principles

effective and Compliant Asset Man-

agement

Administra-tion

0 Audit Queries raised

by Auditor General on

Assets by 30 June 2018

Number of Audit Queries raised by AG on Assets by 30 June 2018

n/a n/a n/a n/a Number 0 Audit que-ries raised by AG on Assets by 30 June

2018


Plan of Corrective Measures



principles

Financial Viability Man-

agement

Administra-tion

Maintain financial viability

through cash/cost coverage

ratio

financial viability

Maintained through cash/cost coverage

ratio by 30 June 2018

Maintain financial via-bility through

cash/cost coverage ratio

of 3:1 by 30 June 2017

Maintained Financial via-bility through cost coverage

ratio of 3:1

3:01 n/a Ratio Maintain financial viability through

cash/cost coverage

ratio of 3:1 by 30 June

2018

3:01 Achieved n/a n/a R0 Financial Services

Quartely Investment Register and cost cov-erage ratio calculation, F&A Finance Report Packs



principles

Conduct Data Cleansing

Administra-tion

Conducted 1 cleansing on the Debtors Data Base

Number of Cleansing on Debtors

database con-ducted by 30

June 2018

n/a n/a n/a n/a Number Conduct 1 Cleansing

exercise on the Debtors Data Base

per Annum by 30 June

2018

0 Not achieved

Lack of ca-pacity within the Finance Department where the

CFO was on extended leave and upon her

return there was insuf-ficient time to initiate (advertise/

Bid Commit-tee sittings/award, etc.) this cleans-ing exercise

before the end of Financial

Year

The CFO has drafted

the Terms of Reference

for the cleansing

Excersie and Procure-

ment pro-cesses will commence in Quarter

1 of the up-coming FY, this project

has also been rolled

over for implemen-tation in the 2018/2018

FY

R 200 000 Financial Services

Report to Portfolio Committee



principles

Property Valuations

Administra-tion

Implemented MPRA by 30 June 2018

Implement MPRA by 30 June 2018

n/a n/a n/a n/a Date Implemen-tation of

MPRA by 30 June 2018

Jun-18 Achieved n/a n/a R240 000 Financial Services




principles

Property rates By-Laws and

Policies

Administra-tion

Reviewed and Adopted Prop-

erty Rates Policy and

By-Laws by 30 June 2018

Review and Adopt Proper-ty Rates Policy and By-Laws by 30 June

2018

Review and adopt the

Rates policy by 30 June

2017

Property Rates Policy

reviewed and adopted 31 May 2017

May-17 n/a Date Review and Adopt Property

Rates Policy and By-Laws by 30 June

2018

May-18 Achieved n/a n/a R20 000 Financial Services

Advert, Rates Policy, Council Resolution




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES




principles

effective and Compliant Asset Man-

agement

Administra-tion

0 Audit Queries raised

by Auditor General on

Assets by 30 June 2018

Number of Audit Queries raised by AG on Assets by 30 June 2018

n/a n/a n/a n/a Number 0 Audit que-ries raised by AG on Assets by 30 June

2018


Plan of Corrective Measures



principles

Financial Viability Man-

agement

Administra-tion

Maintain financial viability

through cash/cost coverage

ratio

financial viability

Maintained through cash/cost coverage

ratio by 30 June 2018

Maintain financial via-bility through

cash/cost coverage ratio

of 3:1 by 30 June 2017

Maintained Financial via-bility through cost coverage

ratio of 3:1

3:01 n/a Ratio Maintain financial viability through

cash/cost coverage

ratio of 3:1 by 30 June

2018

3:01 Achieved n/a n/a R0 Financial Services

Quartely Investment Register and cost cov-erage ratio calculation, F&A Finance Report Packs



principles


Administra-tion

Conducted 1 cleansing on the Debtors Data Base

Number of Cleansing on Debtors

database con-ducted by 30

June 2018

n/a n/a n/a n/a Number Conduct 1 Cleansing

exercise on the Debtors Data Base

per Annum by 30 June

2018

0 Not achieved

Lack of ca-pacity within the Finance Department where the

CFO was on extended leave and upon her

return there was insuf-ficient time to initiate (advertise/

Bid Commit-tee sittings/award, etc.) this cleans-ing exercise

before the end of Financial

Year

The CFO has drafted

the Terms of Reference

for the cleansing

Excersie and Procure-

ment pro-cesses will commence in Quarter

1 of the up-coming FY, this project

has also been rolled

over for implemen-

tation in the 2018/2018

FY

R 200 000 Financial Services




principles

Property Valuations

Administra-tion

Implemented MPRA by 30 June 2018

Implement MPRA by 30 June 2018

n/a n/a n/a n/a Date Implemen-tation of

MPRA by 30 June 2018

Jun-18 Achieved n/a n/a R240 000 Financial Services




principles

Property rates By-Laws and

Policies

Administra-tion

Reviewed and Adopted Prop-

erty Rates Policy and

By-Laws by 30 June 2018

Review and Adopt Proper-ty Rates Policy and By-Laws by 30 June

2018

Review and adopt the

Rates policy by 30 June

2017

Property Rates Policy

reviewed and adopted 31 May 2017

May-17 n/a Date Review and Adopt Property

Rates Policy and By-Laws by 30 June

2018

May-18 Achieved n/a n/a R20 000 Financial Services

Advert, Rates Policy, Council Resolution

144

CC1 To facilitate an integrated

approach towards plan-ning for urban

and rural communities

Develop Umzinto

Urban Design Framework

Ward 13 Developed and Adopted

Umzinto Urban Design

Framework

Develop and Adopt Umz-into Urban

Design Frame-work by 30 June 2018

n/a n/a n/a n/a Date Develop and Adopt

Umzinto Ur-ban Design Framework by 30 June

2018

0 Not Achieved

Delays in SCM


mittees




vacant








new FY.



filled.


opment





Implement Umdoni

Adresses and Street Naming

programme

n/a Implemented Umdoni Ad-dresses and

Street Naming Programme

Number of Umdoni Addresses and Streets

named as per Implementa-tion Plan by

30 June 2018

n/a n/a n/a n/a Date Implemen-tation of Umdoni

Addresses and Street

Naming - Phase

1 (Urban Areas) by 30 June 2018

0 Not Achieved

Delays in SCM


mittees




vacant








new FY.



filled.


opment




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

FINANCIAL VIABILITY AND MANAGEMENT FINANCIAL VIABILITY AND MANAGEMENT





Develop Umzinto

Urban Design Framework

Ward 13 Developed and Adopted

Umzinto Urban Design

Framework

Develop and Adopt Umz-into Urban

Design Frame-work by 30 June 2018

n/a n/a n/a n/a Date Develop and Adopt

Umzinto Ur-ban Design Framework by 30 June

2018

0 Not Achieved

Delays in SCM


of Bid-Com-mittees

Lack of Ca-




vacant








new FY.



filled.


opment





Implement Umdoni

Adresses and Street Naming

programme

n/a Implemented Umdoni Ad-dresses and

Street Naming Programme

Number of Umdoni Addresses and Streets

named as per Implementa-tion Plan by

30 June 2018

n/a n/a n/a n/a Date Implemen-tation of Umdoni

Addresses and Street Naming - Phase

1 (Urban Areas) by 30 June 2018

0 Not Achieved

Delays in SCM


of Bid-Com-mittees

Lack of Ca-




vacant








new FY.



filled.


opment




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

FINANCIAL VIABILITY AND MANAGEMENT FINANCIAL VIABILITY AND MANAGEMENT

146



MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

CROSS CUTTING INTERVENTIONS CROSS CUTTING INTERVENTIONS




Review Spatial

Development Framework

All Reviewed and Adopted

Spatial Development Framework

Review and Adopt Spatial development


Review and consolidate SDF (Spatial Development Framework) by 30 June

2017

0 2015 n/a Date Review and Adopt Spatial De-velopment Framework by 30 June

2018

0 Not Achieved

Delays in SCM


mittees




vacant








new FY.



filled.


opment





Conduct Environmen-tal Awareness

campaigns

All Conducted 2 Environmen-tal Awareness

Campaigns

Number of environmental

Awareness campaigns


n/a n/a n/a n/a Number Conduct 2 Environ-mental

Awareness Campaigns by 30 June

2018

1 Not Achieved




vacant



filled.


opment


CC5 To Monitor and manage

proposed buildings and buildings un-der construc-

tion

Ensure compliance

with National Building Reg-

ulations

n/a Assess building plans below 500m² within 30days

Turnaround time to assess building plans below 500m²

Assess building plans below 500m² within 30days

by 30 June 2017

30 Days 30Days n/a Number of Days

Assess building

plans below 500m² with-in 60days

by 30 June 2018

35 Days Not Achieved

Shortage of Building Inspectors within the Building

Control Unit due to a

resignation of a Building

Inspector

Post of additional Building Inspector

will be advertised

by end June 2018 and

position will be filled in the new FY


opment

Plans Regis-ter & Refer-ral/Approval Letters



tion

Ensure compliance


ulations

n/a Assess building plans Above 500m² within 30days

Turnaround time to assess building plans above 500m2

Assess building plans above 500m² within 60days

by 30 June 2017

30 Days 60 Days n/a Number of Days

Assess building

plans above 500m² with-in 60days

by 30 June 2018

43 Days Achieved n/a n/a R0 Planning and Devel-

opment




tion

Inspection of properties

n/a Inspect 1750 properties

Number of properties

inspected by 30 June 2018

Inspect 1750 properties by 30 June 2017

Q1- 768 Q2- 483 Q3- 623 Q4- 817

Grand Total-

2691

1750 n/a Number Inspect 1750 properties by 30 June

2018

2487 Achieved n/a n/a R0 Planning and Devel-

opment

Inspection Schedules & Reports




MEA-SURABLE

OBJECTIVE/OUTPUT




MEASURE

IDP 2017/2018

ANNUAL BUDGET

RESPON-SIBLE

DEPART-MENT




ACHIEVED/NOT

ACHIEVED

REASON FOR VARI-

ANCE

PLAN OF CORREC-

TIVE MEA-SURES

CROSS CUTTING INTERVENTIONS CROSS CUTTING INTERVENTIONS




Review Spatial


All Reviewed and Adopted

Spatial Development Framework

Review and Adopt Spatial development


Review and consolidate SDF (Spatial Development Framework) by 30 June

2017

0 2015 n/a Date Review and Adopt Spatial De-velopment Framework by 30 June

2018

0 Not Achieved

Delays in SCM


of Bid-Com-mittees

Lack of Ca-




vacant








new FY.



filled.


opment





Conduct Environmen-tal Awareness

campaigns

All Conducted 2 Environmen-tal Awareness

Campaigns

Number of environmental

Awareness campaigns


n/a n/a n/a n/a Number Conduct 2 Environ-mental

Awareness Campaigns by 30 June

2018

1 Not Achieved




vacant



filled.


opment




tion

Ensure compliance


ulations

n/a Assess building plans below 500m² within 30days

Turnaround time to assess building plans below 500m²

Assess building plans below 500m² within 30days

by 30 June 2017

30 Days 30Days n/a Number of Days

Assess building

plans below 500m² with-in 60days

by 30 June 2018

35 Days Not Achieved

Shortage of Building Inspectors within the Building

Control Unit due to a

resignation of a Building

Inspector

Post of additional Building Inspector

will be advertised

by end June 2018 and

position will be filled in the new FY


opment




tion

Ensure compliance


ulations

n/a Assess building plans Above 500m² within 30days

Turnaround time to assess building plans above 500m2

Assess building plans above 500m² within 60days

by 30 June 2017

30 Days 60 Days n/a Number of Days

Assess building

plans above 500m² with-in 60days

by 30 June 2018

43 Days Achieved n/a n/a R0 Planning and Devel-

opment




tion

Inspection of properties

n/a Inspect 1750 properties

Number of properties

inspected by 30 June 2018

Inspect 1750 properties by 30 June 2017

Q1- 768 Q2- 483 Q3- 623 Q4- 817

Grand Total-

2691

1750 n/a Number Inspect 1750 properties by 30 June

2018

2487 Achieved n/a n/a R0 Planning and Devel-

opment

Inspection Schedules & Reports

148

COMPONENT K: UMDONI SERVICE DELIVERY BUDGET IMPLENTATION PLAN - 2018/2019 Table X.XX: 2017/2018 Annual Performace Report


MEASURABLE OBJECTIVE/OUT-

PUT

KEY PERFOR-MANCE INDICA-

TOR

BASELINE 2017/2018 BACKLOGS UNIT OF MEA-

SURE

IDP 2018/2019

ANNUAL TARGET Q1 Q2 Q3 Q4 ANNUAL BUDGET

MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENTMTO1 To improve HR

Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram

Development and adoption of


Administration Adopted Human Resources Strat-egy by 30 June

2019

Date the Human Resources Strate-gy adopted

2011 5 Years Date

Develop and Adopt HR Strategy by 30

June 2019n/a n/a

Draft HR Strat-egy submitted

to Portfolio Committee

Adoption

R0

MTO2 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram

Review and Adopt Organogram that is in line with the Skills of the Organization

Administration Reviewed and Adopted

Organogram

Date reviewed organogram adopted

2015 - 16 n/a Date

Review and Adopt Organogram by 30

March 2019 n/a n/a Adoption n/a

R0

MTO3 To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets

Procure and im-pliment an elec-

tronic documents management

system

Administration Procured and Implemented

Electronic Doc-ument Manage-ment System by

30 June 2019

Date the Electron-ic Document Man-agement System implemented

n/a n/a Date Procure & Implement Electronic Document Management System

by 30 June 2019

n/a n/a n/a

Procured Electronic Document

Management System

R 1 055 000

MTO4 To establish an efficient and effective ICT Sys-tem unit within Umdoni which is compliant, advanced and en-hances commu-nication channels that will improve time management and increase service delivery and achievement of Performance targets

Review of relevant ICT policies to guide the municipality and improve efficiency

Administration Reviewed and Adopted ICT

Policy

Date the reviewed ICT Policy ad-opted

2016/2017 n/a Date Review and Adopt ICT Policy by 30 June

2019 n/a n/a

Draft ICT Pol-icy submitted


Adoption

R0

MTO5 Administration Reviewed and Adopted ICT

Strategy

Date the reviewed ICT Strategy adopted

2016 n/a Date Review and Adopt ICT Strategy by 30

June 2019 n/a n/a n/a Adoption

R0

MTO6 Administration Reviewed and Adopted ICT Framework

Date the reviewed ICT Framework adopted

n/a n/a Date

Review and Adopt ICT Framework by 30


R0


Enhancement of performance management

procedures in the organisation

Administration

Reviewed and adopted PMS Framework

Date OPMS Framework adopted

Jul-17 n/a Date

Review and Adopt PMS Framework by

31 July 2018 31 -July-2018 n/a n/a n/a

R0




PUT


TOR


SURE

IDP 2018/2019


MUNICIPAL TRANSFORMATION AND ORGANISATIONAL DEVELOPMENTMTO1 To improve HR


Development and adoption of


Administration Adopted Human Resources Strat-egy by 30 June

2019

Date the Human Resources Strate-gy adopted

2011 5 Years Date

Develop and Adopt HR Strategy by 30

June 2019n/a n/a

Draft HR Strat-egy submitted


Adoption

R0


Review and Adopt Organogram that is in line with the Skills of the Organization

Administration Reviewed and Adopted

Organogram

Date reviewed organogram adopted

2015 - 16 n/a Date

Review and Adopt Organogram by 30

March 2019 n/a n/a Adoption n/a

R0


Procure and im-pliment an elec-

tronic documents management

system

Administration Procured and Implemented

Electronic Doc-ument Manage-ment System by

30 June 2019

Date the Electron-ic Document Man-agement System implemented

n/a n/a Date Procure & Implement Electronic Document Management System

by 30 June 2019

n/a n/a n/a

Procured Electronic Document

Management System

R 1 055 000

MTO4 To establish an efficient and effective ICT Sys-tem unit within Umdoni which is compliant, advanced and en-hances commu-nication channels that will improve time management and increase service delivery and achievement of Performance targets

Review of relevant ICT policies to guide the municipality and improve efficiency

Administration Reviewed and Adopted ICT

Policy

Date the reviewed ICT Policy ad-opted

2016/2017 n/a Date Review and Adopt ICT Policy by 30 June

2019 n/a n/a

Draft ICT Pol-icy submitted to Portfolio Committee

Adoption

R0

MTO5 Administration Reviewed and Adopted ICT

Strategy

Date the reviewed ICT Strategy adopted

2016 n/a Date Review and Adopt ICT Strategy by 30


R0

MTO6 Administration Reviewed and Adopted ICT Framework

Date the reviewed ICT Framework adopted

n/a n/a Date

Review and Adopt ICT Framework by 30


R0


Enhancement of performance management

procedures in the organisation

Administration

Reviewed and adopted PMS Framework

Date OPMS Framework adopted

Jul-17 n/a Date

Review and Adopt PMS Framework by

31 July 2018 31 -July-2018 n/a n/a n/a

R0

150



PUT


TOR


SURE

IDP 2018/2019



Improving In-ter-governmental

relations

Administration

Co-Ordinated and Facilitated a twin-ning engagement

with another Municipality

e.g (eThekwini Metro) as per

the Intergovern-mental Relations

Framework

Co-Ordinate and Facilitate a twinning engagement with another munici-pality (EThekwini Metro) as per the Intergovern-mental Relations Framework by 30 June 2019

n/a n/a Date

Co-Ordinate and Facilitate a twinning

engagement with another municipality

(EThekwini Metro) as per the Intergov-ernmental Relations


n/a n/a n/aEngagement with another Municipality

R0

MTO9To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets

Participation in the Back to Basics programme and maintaining com-pliance

Administration

Ensuring that the Municipality Categorization

is functional and green

% achieved on Back to Basics

scoring quarterly

n/a n/a %Achieve 70% on Back to Basics Quarterly by

30 June 201970% 70% 70% 70% R0

MTO10 Implementation of Performance

Management Sys-tem that in line

with organisation-al goals

Administration

Reviewed and Adopted PMS Pol-icy that cascades

Performance management to

all line managers by 30 June 2019

Date PMS policy reviewed and adopted that cascades Perfor-mance Manage-ment to all line Managers

n/a n/a Date Review and Adopt PMS Policy that cas-cades Performance Management to all

line managers by 30 June 2019

n/a n/a

Draft PMS Pol-icy submitted


Adoption R0


Development of skills and capacity building of employees through identified programmes

Administration Spending on the WSP budget by 30 June 2019

% of WSP budget spent 100% n/a Percentage Spend 100% of the

WSP Budget N/A 30% 70% 100%

R844 000,00MTO12 To improve HR



Administration Train Staff Mem-bers as per the

WSP by 30 June 2019

Number of Staff Members Trained in line with WSP

30 n/a Number

Train 35 Staff mem-bers in line with WSP

by 30 June 2019n/a n/a 17 18


Subsistence and Travelling Policy

Administration Review and Adopt Subsistence and Travelling Policy by 30 June 2019

Date Subsistence and Travelling Policy Reviewed and adopted

n/a n/a Date

Review and Adopt Subsistence and

Travelling policy by 30 June 2019

n/a n/a

Draft Subsis-tence & Trav-elling Policy

submitted to Portfolio Committee

Adoption

R 0

MT014 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram

Placement Policy Administration Review and Adopt Placement Policy by 30 June 2019

Date Placement Policy Reviewed and adopted

n/a n/a Date

Review and Adopt Placement policy by

30 June 2019n/a n/a

Draft Place-ment Policy submitted to Portfolio Committee

Adoption

R 0


Recruitment & Selection Policy

Administration Review and Adopt Recruitment &

Selection Policy by 30 June 2019

Date Recruitment & selection Policy Reviewed and adopted

n/a n/a Date

Review and Adopt Re-cruitment & Selection

policy by 30 June 2019

n/a n/a

Draft Re-cruitment &

Selection Pol-icy submitted


Adoption

R 0




PUT


TOR


SURE

IDP 2018/2019



Improving In-ter-governmental

relations

Administration

Co-Ordinated and Facilitated a twin-ning engagement

with another Municipality

e.g (eThekwini Metro) as per

the Intergovern-mental Relations

Framework

Co-Ordinate and Facilitate a twinning engagement with another munici-pality (EThekwini Metro) as per the Intergovern-mental Relations Framework by 30 June 2019

n/a n/a Date

Co-Ordinate and Facilitate a twinning

engagement with another municipality (EThekwini Metro)

as per the Intergov-ernmental Relations


n/a n/a n/aEngagement with another Municipality

R0

MTO9To ensure an effective and Effi-cient Performance Management Culture within the municipality that enhances ac-countability. Time management and achievement of Service Delivery Targets

Participation in the Back to Basics programme and maintaining com-pliance

Administration

Ensuring that the Municipality Categorization

is functional and green

% achieved on Back to Basics

scoring quarterly

n/a n/a %Achieve 70% on Back to Basics Quarterly by

30 June 201970% 70% 70% 70% R0

MTO10 Implementation of Performance

Management Sys-tem that in line

with organisation-al goals

Administration

Reviewed and Adopted PMS Pol-icy that cascades

Performance management to

all line managers by 30 June 2019

Date PMS policy reviewed and adopted that cascades Perfor-mance Manage-ment to all line Managers

n/a n/a Date Review and Adopt PMS Policy that cas-cades Performance Management to all

line managers by 30 June 2019

n/a n/a

Draft PMS Pol-icy submitted to Portfolio Committee

Adoption R0



Administration Spending on the WSP budget by 30 June 2019

% of WSP budget spent 100% n/a Percentage Spend 100% of the

WSP Budget N/A 30% 70% 100%

R844 000,00MTO12 To improve HR



Administration Train Staff Mem-bers as per the

WSP by 30 June 2019

Number of Staff Members Trained in line with WSP

30 n/a Number

Train 35 Staff mem-bers in line with WSP

by 30 June 2019n/a n/a 17 18


Subsistence and Travelling Policy

Administration Review and Adopt Subsistence and Travelling Policy by 30 June 2019

Date Subsistence and Travelling Policy Reviewed and adopted

n/a n/a Date

Review and Adopt Subsistence and

Travelling policy by 30 June 2019

n/a n/a

Draft Subsis-tence & Trav-elling Policy

submitted to Portfolio Committee

Adoption

R 0

MT014 To improve HR Policy Framework that is in line with the IDP and legislation and to ensure alignment of Organizational skills with the Organogram

Placement Policy Administration Review and Adopt Placement Policy by 30 June 2019

Date Placement Policy Reviewed and adopted

n/a n/a Date

Review and Adopt Placement policy by

30 June 2019n/a n/a

Draft Place-ment Policy submitted to Portfolio Committee

Adoption

R 0


Recruitment & Selection Policy

Administration Review and Adopt Recruitment &

Selection Policy by 30 June 2019

Date Recruitment & selection Policy Reviewed and adopted

n/a n/a Date

Review and Adopt Re-cruitment & Selection

policy by 30 June 2019

n/a n/a

Draft Re-cruitment &

Selection Pol-icy submitted to Portfolio Committee

Adoption

R 0

152



PUT


TOR


SURE

IDP 2018/2019



Occupational Health and Safety Policy

Administration Review and Adopt Occupational

Health & Safety Policy by 30 June

2019

Date Occupational Health & Safety Policy Reviewed and adopted

n/a n/a Date

Review and Adopt Occupational Health & Safety policy by 30

June 2019

n/a n/a

Draft Occupa-tional Health & Safety Pol-icy submitted


Adoption

R 0

BASIC SERVICE DELIVERY AND INFRASTRUCTUREBSD1 To ensure that

Umdoni commu-nities have access to energy sources

by 2022 and beyond

Electrification of House Holds


Number of House-holds electrified

500 n/a Number

Electrify 250 House-holds by 30 June

2019n/a n/a n/a 250 R14 000 000

BSD2 To ensure provi-sion, upgrading, and maintenance of infrastructure

and services that enhances

economic devel-opment

Mbungulu Com-munity Hall

Ward 3 Completed De-signs for Mbun-gulu Community Hall by 30 June

2019

Date Mbungulu Community Hall designs com-pleted

n/a n/a date

Design Mbungulu Community Hall by

30 June 2019 n/a n/a Appointed

Consultants Completed

Designs

R300 000




Pat Cele Commu-nity Hall

Ward 2 Completed De-signs for Pat Cele Community Hall by 30 June 2019

Date Pat Cele Community Hall designs com-pleted

n/a n/a date

Design Pat Cele Community Hall by

30 June 2019n/a n/a Appointed


Designs

R300 000




Mashanela Com-munity Hall

Ward 6 Constructed and completed

Mashanela Com-munity Hall by 30

June 2019

Date Mashanela Community Hall constructed and completed

n/a n/a date

Construct and Complete Mashanela Community hall by 30

June 2019

n/a n/a Construction completion

R3 642 797,76




Mafithini Commu-nity Hall

Ward 9 Constructed and completed Mafithini Com-

munity Hall by 30 June 2019

Date Mafithini Community Hall constructed and completed

n/a n/a Date

Construct and Complete Mafithini

Community hall by 30 June 2019


R2 821 898,53




Mahlafuna Com-munity Hall

Ward 6 Conducted remedial works on Mahlafuna

Community Hall by 30 June 2019

Date remedial works conducted on Mahlafuna Community Hall

n/a n/a Date

Conduct remedial works on Mahlafuna Community Hall by

30 June 2019

n/a n/a n/aRemedial

works com-pleted

R372 774,89




Upgrade of Gqol-weni Road

Ward 14 Upgraded 3,5 Km of Gqolweni

Road from Gravel to Asphalt by 30

June 2019

Number of KMs of Gqolweni Road upgraded from Gravel to Asphalt by 30 June 2019

n/a 1 Km Number of KMs

Upgrade 3,5 Km of Gqolweni Road from Gravel to Asphalt by

30 June 2019

n/a n/a 1,75Km 1,75Km

R12 804 345,73




PUT


TOR


SURE

IDP 2018/2019



Occupational Health and Safety Policy

Administration Review and Adopt Occupational

Health & Safety Policy by 30 June

2019

Date Occupational Health & Safety Policy Reviewed and adopted

n/a n/a Date

Review and Adopt Occupational Health & Safety policy by 30

June 2019

n/a n/a

Draft Occupa-tional Health & Safety Pol-icy submitted to Portfolio Committee

Adoption

R 0

BASIC SERVICE DELIVERY AND INFRASTRUCTUREBSD1 To ensure that

Umdoni commu-nities have access to energy sources

by 2022 and beyond

Electrification of House Holds


Number of House-holds electrified

500 n/a Number

Electrify 250 House-holds by 30 June

2019n/a n/a n/a 250 R14 000 000




Mbungulu Com-munity Hall

Ward 3 Completed De-signs for Mbun-gulu Community Hall by 30 June

2019

Date Mbungulu Community Hall designs com-pleted

n/a n/a date

Design Mbungulu Community Hall by

30 June 2019 n/a n/a Appointed


Designs

R300 000




Pat Cele Commu-nity Hall

Ward 2 Completed De-signs for Pat Cele Community Hall by 30 June 2019

Date Pat Cele Community Hall designs com-pleted

n/a n/a date

Design Pat Cele Community Hall by

30 June 2019n/a n/a Appointed


Designs

R300 000




Mashanela Com-munity Hall

Ward 6 Constructed and completed

Mashanela Com-munity Hall by 30

June 2019

Date Mashanela Community Hall constructed and completed

n/a n/a date

Construct and Complete Mashanela Community hall by 30

June 2019


R3 642 797,76




Mafithini Commu-nity Hall

Ward 9 Constructed and completed Mafithini Com-

munity Hall by 30 June 2019

Date Mafithini Community Hall constructed and completed

n/a n/a Date

Construct and Complete Mafithini

Community hall by 30 June 2019


R2 821 898,53




Mahlafuna Com-munity Hall

Ward 6 Conducted remedial works on Mahlafuna

Community Hall by 30 June 2019

Date remedial works conducted on Mahlafuna Community Hall

n/a n/a Date

Conduct remedial works on Mahlafuna Community Hall by

30 June 2019

n/a n/a n/aRemedial

works com-pleted

R372 774,89




Upgrade of Gqol-weni Road

Ward 14 Upgraded 3,5 Km of Gqolweni

Road from Gravel to Asphalt by 30

June 2019

Number of KMs of Gqolweni Road upgraded from Gravel to Asphalt by 30 June 2019

n/a 1 Km Number of KMs

Upgrade 3,5 Km of Gqolweni Road from Gravel to Asphalt by

30 June 2019

n/a n/a 1,75Km 1,75Km

R12 804 345,73

154



PUT


TOR


SURE

IDP 2018/2019


BSD8

To ensure provi-sion, upgrading, and maintenance of infrastructure



Upgrade of Nkombe Road

Ward 8 Conducted Reme-dial works on 2,3 Kms of Nkombe Road by 30 June

2019

Date remedial works conducted on 2,3 Kms of Nkombe Road

n/a n/a Number of KMs

Conduct remedial works on 2.3 KM of Nkombe Road by 30

June 2019

n/a n/a n/aRenmedial works com-

pleted

R478 713,94

BSD9




KwaLembe Sport-field

Ward 1 Completed designs for

KwaLembe Sport-tfield by 30 June

2019

date Designs for KwaLembe Sport-field completed

n/a n/a Date

Complete Designs for KwaLembe Sportfield

by 30 June 2019 n/a n/a Appointed

Consultants Designs

R200 000

BSD10




Nkampula Sport-field

Ward 3 Completed designs for Nkam-pula Sportfield by

30 June 2019

date Designs for Nkampula Sport-field completed

n/a n/a Date

Complete Designs for Nkampula Sportfield

by 30 June 2019n/a n/a Appointed

Consultants Designs

R200 000

BSD11




Bhadane Sport-field

Ward 4 Completed de-signs for Bhadane Sportfield by 30

June 2019

date Designs for Bhadane Sport-field completed

n/a n/a Date

Complete Designs for Bhadane Sportfield


Consultants Designs

R200 000

BSD12




Installation of High mast Lights

Ward 3, 6, 9, 14, 16, 17 & 19

Installed High Mast lights (Braemar

,Ubuhlebongu , Linsi,Malangeni

,Amandawe, Dududu & Dumi-

sa) by 30 June 2019

Number of High Mast Lights installed

n/a n/a NumberInstall 7 High

Mast Lights (Linsi, Malangeni, Brae-mar, Ubuhlebogu,

Amandawe, Dududu & Dumisa) by 30 June

2019

n/a n/a Designs Install 7 High Mast Lights

R300 000

BSD13





Ward 7 Constructed and Completed Bridge (Nyuswa ) by 30 June 2019

Number of bridg-es constructed

n/a n/a Number

Construct and Complete 1 Nyuswa Bridge by 30 June

2019

n/a n/a n/a

1 Nyuswa Bridge con-structed & Completed

R2 604 882

BSD14




Upgrade Bhaka-jane Road

Ward 17 Upgraded 1,4 Km of Bhakajane Road by 30 June 2019

Number of Kms of Bhakajane Road upgraded by 30 June 2019


Upgrade 1,4 KMs of Bhakajane Road by 30

June 2019 n/a n/a 0,7 Km 0,7 Km

R1 742 556

BSD15




Upgrade Olwasini Road

Ward 18 Upgraded 4 Km of Olwasini Road by 30 June 2019

Number of Kms of Olwasini Road upgraded by 30 June 2019


Upgrade 4 KMs of Olwasini Road by 30

June 2019n/a n/a 2 Km 2 Km

R1 772 601




PUT


TOR


SURE

IDP 2018/2019


BSD8




Upgrade of Nkombe Road

Ward 8 Conducted Reme-dial works on 2,3 Kms of Nkombe Road by 30 June

2019

Date remedial works conducted on 2,3 Kms of Nkombe Road


Conduct remedial works on 2.3 KM of Nkombe Road by 30

June 2019

n/a n/a n/aRenmedial works com-

pleted

R478 713,94

BSD9




KwaLembe Sport-field

Ward 1 Completed designs for

KwaLembe Sport-tfield by 30 June

2019

date Designs for KwaLembe Sport-field completed

n/a n/a Date

Complete Designs for KwaLembe Sportfield

by 30 June 2019 n/a n/a Appointed

Consultants Designs

R200 000

BSD10




Nkampula Sport-field

Ward 3 Completed designs for Nkam-pula Sportfield by

30 June 2019

date Designs for Nkampula Sport-field completed

n/a n/a Date

Complete Designs for Nkampula Sportfield


Consultants Designs

R200 000

BSD11




Bhadane Sport-field

Ward 4 Completed de-signs for Bhadane Sportfield by 30

June 2019

date Designs for Bhadane Sport-field completed

n/a n/a Date

Complete Designs for Bhadane Sportfield


Consultants Designs

R200 000

BSD12




Installation of High mast Lights

Ward 3, 6, 9, 14, 16, 17 & 19

Installed High Mast lights (Braemar

,Ubuhlebongu , Linsi,Malangeni

,Amandawe, Dududu & Dumi-

sa) by 30 June 2019

Number of High Mast Lights installed

n/a n/a NumberInstall 7 High

Mast Lights (Linsi, Malangeni, Brae-mar, Ubuhlebogu,

Amandawe, Dududu & Dumisa) by 30 June

2019

n/a n/a Designs Install 7 High Mast Lights

R300 000

BSD13





Ward 7 Constructed and Completed Bridge (Nyuswa ) by 30 June 2019

Number of bridg-es constructed

n/a n/a Number

Construct and Complete 1 Nyuswa Bridge by 30 June

2019

n/a n/a n/a

1 Nyuswa Bridge con-structed & Completed

R2 604 882

BSD14




Upgrade Bhaka-jane Road

Ward 17 Upgraded 1,4 Km of Bhakajane Road by 30 June 2019

Number of Kms of Bhakajane Road upgraded by 30 June 2019


Upgrade 1,4 KMs of Bhakajane Road by 30

June 2019 n/a n/a 0,7 Km 0,7 Km

R1 742 556

BSD15




Upgrade Olwasini Road

Ward 18 Upgraded 4 Km of Olwasini Road by 30 June 2019

Number of Kms of Olwasini Road upgraded by 30 June 2019


Upgrade 4 KMs of Olwasini Road by 30

June 2019n/a n/a 2 Km 2 Km

R1 772 601

156



PUT


TOR


SURE

IDP 2018/2019


BSD16




Upgrade Sizophu-melela Road

Ward 6 Upgraded 1,6 Km of Sizophumelela Road by 30 June 2019

Number of Kms of Sizophumelela Road upgraded by 30 June 2019


Upgrade 1,6 KMs of Sizophumelela Road

by 30 June 2019n/a n/a 0,3 Km 0,3 Km

R1 377 430

BSD17

To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment

Effective Main-tenance of Verge areas per month in Umdoni

Wards 07, 08, 09, 10,11, 12, 13 & 15

Maintained Verg-es in 11 Areas in

Umdoni

Number of Verge areas maintained per quarter

11 Areas N/A Number

Maintain 11 Verge Areas per Quarter by

30 June 2019 11 11 11 11

R4 050 000

BSD18


Maintenance of cemeteries

Ward 10 Maintainence of Cemetery (Hum-

berdale) by 30 June 2019

Number of Ceme-teries maintained

1 N/A Number

Maintain 1 Cemetery by 30 June 2019 n/a n/a 1 n/a

R196 000

BSD19



Wards 06 & 11 Maintainance of Sport Fields by 30

June 2019

Number of Sport Fields maintained

2 1 Number

Maintain 2 Sport fields by 30 June 2019 n/a 1 1 n/a

R280 000

BSD20


Maintenance of Community Halls

Various Wards Maintenance of Community Halls by 30 June 2019

Number of Community Halls maintained

18 n/a Number

Maintain 18 Commu-nity Halls by 30 June

2019 n/a 6 6 6

R1 200 000

BSD21 To ensure provi-sion, upgrading, and maintenance of infrastructure and services that enhances economic devel-opment

Maintenance of Community Libraries

Wards 11 & 15 Maintain 2 Com-munity Libraries by 30 June 2019

Number of Com-munity Libraries maintained by 30 June 2019

n/a n/a Number

Maintain 2 Commu-nity Libraries by 30

June 2019 n/a 1 1 n/a

R255 000


Establishment of Satellite Fire

Stations for fire proctetion

Services

Ward 03 Establish a sat-ellite station for fire & Protection Servives by 30

June 2019

Number of Sat-ellite Stations for fire & Proctection Services estab-lished

n/a n/a Number

Establish 1 Satellite Station for Fire &

Protection Services by 30 June 2019

n/a n/a 1 n/a

R500 000



economic devel-opment Maintenance of

Beach Facilities & Tidal Pools

Ward 07, 10 Maintain 7 Beach Facilities during

the year

Number of Beach Facilities main-tained

1 n/a Number

Maintain 7 Beach facilities by 30 June

2019 n/a 3 2 2

R 2 500 000BSD24 To ensure provi-

sion, upgrading, and maintenance of infrastructure



Ward 07, 10,15 Maintain 4 tidal pools during the

year

Number of Tidal Pools maintained

n/a n/a Number

Maintain 4 Tidal Pools by 30 June 2019 N/A 2 1 1




PUT


TOR


SURE

IDP 2018/2019


BSD16




Upgrade Sizophu-melela Road

Ward 6 Upgraded 1,6 Km of Sizophumelela Road by 30 June 2019

Number of Kms of Sizophumelela Road upgraded by 30 June 2019


Upgrade 1,6 KMs of Sizophumelela Road

by 30 June 2019n/a n/a 0,3 Km 0,3 Km

R1 377 430

BSD17


Effective Main-tenance of Verge areas per month in Umdoni

Wards 07, 08, 09, 10,11, 12, 13 & 15

Maintained Verg-es in 11 Areas in

Umdoni

Number of Verge areas maintained per quarter

11 Areas N/A Number

Maintain 11 Verge Areas per Quarter by

30 June 2019 11 11 11 11

R4 050 000

BSD18


Maintenance of cemeteries

Ward 10 Maintainence of Cemetery (Hum-

berdale) by 30 June 2019

Number of Ceme-teries maintained

1 N/A Number

Maintain 1 Cemetery by 30 June 2019 n/a n/a 1 n/a

R196 000

BSD19



Wards 06 & 11 Maintainance of Sport Fields by 30

June 2019

Number of Sport Fields maintained

2 1 Number

Maintain 2 Sport fields by 30 June 2019 n/a 1 1 n/a

R280 000

BSD20


Maintenance of Community Halls

Various Wards Maintenance of Community Halls by 30 June 2019

Number of Community Halls maintained

18 n/a Number

Maintain 18 Commu-nity Halls by 30 June

2019 n/a 6 6 6

R1 200 000


Maintenance of Community Libraries

Wards 11 & 15 Maintain 2 Com-munity Libraries by 30 June 2019

Number of Com-munity Libraries maintained by 30 June 2019

n/a n/a Number

Maintain 2 Commu-nity Libraries by 30

June 2019 n/a 1 1 n/a

R255 000


Establishment of Satellite Fire

Stations for fire proctetion

Services

Ward 03 Establish a sat-ellite station for fire & Protection Servives by 30

June 2019

Number of Sat-ellite Stations for fire & Proctection Services estab-lished

n/a n/a Number

Establish 1 Satellite Station for Fire &

Protection Services by 30 June 2019

n/a n/a 1 n/a

R500 000



economic devel-opment Maintenance of

Beach Facilities & Tidal Pools

Ward 07, 10 Maintain 7 Beach Facilities during

the year

Number of Beach Facilities main-tained

1 n/a Number

Maintain 7 Beach facilities by 30 June

2019 n/a 3 2 2

R 2 500 000BSD24 To ensure provi-

sion, upgrading, and maintenance of infrastructure



Ward 07, 10,15 Maintain 4 tidal pools during the

year

Number of Tidal Pools maintained

n/a n/a Number

Maintain 4 Tidal Pools by 30 June 2019 N/A 2 1 1

158



PUT


TOR


SURE

IDP 2018/2019



Provision of Waste collection services for households and businesses

Ward 7, 10, 11, 12, 15

Monitored Col-lection of Waste from households and Businesses

Number of times refuse removal conducted in residential and rural areas

52 (weekly)

n/a Number Conduct 52 (weekly) refuse removals in

residential and rural areas by 30 June 2019

13 13 13 13

R2 507 000

BSD26 Number of times refuse removal conducted in businesses and CBD areas

365 (daily)

n/a Number Conduct 365 (daily) refuse removals in

businesses and CBD areas by 30 June 2019

92 92 90 91

BSD27 Number of house-holds with access to refuse removal

n/a n/a Number Ensure 20 000 House-holds have access to refuse removal by 30

June 2019

20 000 20 000 20 000 20 000




Rehabilitation of 5th Street Ward 15

Rehabilitated 0,18 Kms of 5th Street by 30 June 2019

Number of Kms of 5th Street rehabilitated by 30 June 2019


Rehabilitate 0,18 Km of 5th Street by 30

June 2019 n/a n/a n/a 0,18 Kms

R527 208,39




Rehabilitation of Prospect Drive Ward 12

Rehabilitated 0,82 Kms of Prospect Drive by 30 June 2019

Number of Kms of Prospect Drive rehabilitated by 30 June 2019


Rehabilitate 0,82 Km of Prospect Drive by

30 June 2019n/a n/a n/a 0,82 Kms

R3 409 303,83




Rehabilitation of Salmon Drive Ward 10

Rehabilitated 0,7 Kms of Salmon Drive by 30 June 2019

Number of Kms of Salmon Drive rehabilitated by 30 June 2019


Rehabilitate 0,7 Km of Salmon Drive by 30

June 2019n/a n/a n/a 0,7 Kms

R2 563 241,47




Rehabilitation of Shayamoya Road Ward 11

Rehabilitated 0,8 Km of Shayam-oya Road by 30 June 2019

Number of Kms of Shayamoya Road rehabilitated by 30 June 2019


Rehabilitate 0,8Km of Shayamoya Road by

30 June 2019 n/a n/a n/a 0,8Km

R1 100 000,00




Rehabilitation of Dhalia Place Road Ward 12

Rehabilitated 0,3 Km of Dhaila Place Road by 30 June 2019

Number of Kms of Dhaila Place Road rehabilitated by 30 June 2019


Rehabilitate 0,3Km of Dhaila Place Road by

30 June 2019n/a n/a n/a 0,3 Km

R850 000,00




Rehabilitation of Porpoise Road

Rehabilitated 0Kms of Porpoise Road by 30 June 2019

Number of Kms of Porpoise Road rehabilitated by 30 June 2019


Rehabilitate 0Kms of Porpoise Street by 30

June 2019 n/a n/a n/a 0Kms

R1 000 000,00




Rehabilitation of Whale Road

Rehabilitated 0Kms of Whake Road by 30 June 2019

Number of Kms of Whale Road rehabilitated by 30 June 2019


Rehabilitate 0Kms of Whale Road by 30


R1 000 000,00




PUT


TOR


SURE

IDP 2018/2019



Provision of Waste collection services for households and businesses

Ward 7, 10, 11, 12, 15

Monitored Col-lection of Waste from households and Businesses

Number of times refuse removal conducted in residential and rural areas

52 (weekly)

n/a Number Conduct 52 (weekly) refuse removals in

residential and rural areas by 30 June 2019

13 13 13 13

R2 507 000

BSD26 Number of times refuse removal conducted in businesses and CBD areas

365 (daily)

n/a Number Conduct 365 (daily) refuse removals in

businesses and CBD areas by 30 June 2019

92 92 90 91

BSD27 Number of house-holds with access to refuse removal

n/a n/a Number Ensure 20 000 House-holds have access to refuse removal by 30

June 2019

20 000 20 000 20 000 20 000




Rehabilitation of 5th Street Ward 15

Rehabilitated 0,18 Kms of 5th Street by 30 June 2019

Number of Kms of 5th Street rehabilitated by 30 June 2019


Rehabilitate 0,18 Km of 5th Street by 30

June 2019 n/a n/a n/a 0,18 Kms

R527 208,39




Rehabilitation of Prospect Drive Ward 12

Rehabilitated 0,82 Kms of Prospect Drive by 30 June 2019

Number of Kms of Prospect Drive rehabilitated by 30 June 2019


Rehabilitate 0,82 Km of Prospect Drive by

30 June 2019n/a n/a n/a 0,82 Kms

R3 409 303,83




Rehabilitation of Salmon Drive Ward 10

Rehabilitated 0,7 Kms of Salmon Drive by 30 June 2019

Number of Kms of Salmon Drive rehabilitated by 30 June 2019


Rehabilitate 0,7 Km of Salmon Drive by 30

June 2019n/a n/a n/a 0,7 Kms

R2 563 241,47




Rehabilitation of Shayamoya Road Ward 11

Rehabilitated 0,8 Km of Shayam-oya Road by 30 June 2019

Number of Kms of Shayamoya Road rehabilitated by 30 June 2019


Rehabilitate 0,8Km of Shayamoya Road by

30 June 2019 n/a n/a n/a 0,8Km

R1 100 000,00




Rehabilitation of Dhalia Place Road Ward 12

Rehabilitated 0,3 Km of Dhaila Place Road by 30 June 2019

Number of Kms of Dhaila Place Road rehabilitated by 30 June 2019


Rehabilitate 0,3Km of Dhaila Place Road by

30 June 2019n/a n/a n/a 0,3 Km

R850 000,00




Rehabilitation of Porpoise Road

Rehabilitated 0Kms of Porpoise Road by 30 June 2019

Number of Kms of Porpoise Road rehabilitated by 30 June 2019


Rehabilitate 0Kms of Porpoise Street by 30


R1 000 000,00




Rehabilitation of Whale Road

Rehabilitated 0Kms of Whake Road by 30 June 2019

Number of Kms of Whale Road rehabilitated by 30 June 2019


Rehabilitate 0Kms of Whale Road by 30


R1 000 000,00

160



PUT


TOR


SURE

IDP 2018/2019





Umzinto Sport-field

Ward 13 Upgraded of Sports field in Umzinto by 30

June 2019

Number of Sport-field upgraded

n/a n/a Number

Upgrade 1 Umzinto Sportfield by 30 June

2019n/a n/a 1 n/a

R1 181 972




Speed Humps All wards Constructed 40 Speed Humps in Umdoni area by

30 June 2019

Number of Speed humps construct-ed

n/a n/a Number

Construct 40 Speed-humps by 30 June

2019 n/a 10 10 20

R 600 000




Provide Support to Informal Econ-

omy

Ward 13 Constructed Infor-mal Trades Stalls for Umzinto by 30 June 2019

Number of infor-mal traders stalls constructed

n/a n/a Number

Construct 48 Informal Trader Stalls by 30

June 2019 n/a n/a

Appointment of Service Provider

48

R 1 000 000

BSD38 To ensure that the Housing Backlog

is eliminated

Amandawe Rural Housing Project

Ward 14, 16, & 17 Constructed 50 Houses for


Number of hous-es constructed for Amandawe Rural Housing Project

n/a n/a Number Construct 50 Houses for Amandawe Rural Housing Project by 30

June 2019

n/a 20 20 10

DOH


is eliminated

Malangeni Rural Housing Project

Ward 7,8, 9 & 11 Constructed 50 Houses for


Number of hous-es constructed for Malangeni Rural Housing Project

n/a n/a Number Construct 50 Houses for Malangeni Rural

Housing Project by 30 June 2019

n/a 20 20 10

DOH


is eliminated

Vulamehlo Rural Housing Project

Ward 1,2 &3 Constructed 100 Houses for


Number of hous-es constructed for Vulamehlo Rural Housing Project

n/a n/a Number Construct 100 Houses for Vulamehlo Rural


25 25 25 25

DOH


is eliminated

Tranche 2 Tripar-tite Agreement

for Amahlongwa Rural Housing

Project

Ward 16 Tranche 2 Tripar-tite Agreement


Project - phase 2 signed

Date Tranche 2 Tripartite Agreement for Amahlongwa Rural Housing Project - phase 2 concluded

n/a n/a DateConclude Tranche 2 Tripartite Agreement

for Amahlongwa Rural Housing Project

by 30 March 2019

n/a n/a


Agreement signed

n/a

DOH

LOCAL ECONOMIC DEVELOPMENTLED1 To promote eco-

nomic develop-ment in order to reduce poverty, inequality and unemployment

Promote labour intensive projects

(EPWP)

All Created jobs through labour

intensive projects

Number of jobs created for the

year through dif-ferent initiatives

360 n/a Number

Create 350 jobs for the year through

different initiatives n/a n/a n/a 350

R 1 219 000




PUT


TOR


SURE

IDP 2018/2019





Umzinto Sport-field

Ward 13 Upgraded of Sports field in Umzinto by 30

June 2019

Number of Sport-field upgraded

n/a n/a Number

Upgrade 1 Umzinto Sportfield by 30 June

2019n/a n/a 1 n/a

R1 181 972




Speed Humps All wards Constructed 40 Speed Humps in Umdoni area by

30 June 2019

Number of Speed humps construct-ed

n/a n/a Number

Construct 40 Speed-humps by 30 June

2019 n/a 10 10 20

R 600 000




Provide Support to Informal Econ-

omy

Ward 13 Constructed Infor-mal Trades Stalls for Umzinto by 30 June 2019

Number of infor-mal traders stalls constructed

n/a n/a Number

Construct 48 Informal Trader Stalls by 30

June 2019 n/a n/a

Appointment of Service Provider

48

R 1 000 000


is eliminated


Ward 14, 16, & 17 Constructed 50 Houses for


Number of hous-es constructed for Amandawe Rural Housing Project

n/a n/a Number Construct 50 Houses for Amandawe Rural Housing Project by 30

June 2019

n/a 20 20 10

DOH


is eliminated


Ward 7,8, 9 & 11 Constructed 50 Houses for


Number of hous-es constructed for Malangeni Rural Housing Project

n/a n/a Number Construct 50 Houses for Malangeni Rural


n/a 20 20 10

DOH


is eliminated


Ward 1,2 &3 Constructed 100 Houses for


Number of hous-es constructed for Vulamehlo Rural Housing Project

n/a n/a Number Construct 100 Houses for Vulamehlo Rural


25 25 25 25

DOH


is eliminated

Tranche 2 Tripar-tite Agreement


Project

Ward 16 Tranche 2 Tripar-tite Agreement


Project - phase 2 signed

Date Tranche 2 Tripartite Agreement for Amahlongwa Rural Housing Project - phase 2 concluded

n/a n/a DateConclude Tranche 2 Tripartite Agreement

for Amahlongwa Rural Housing Project

by 30 March 2019

n/a n/a


Agreement signed

n/a

DOH

LOCAL ECONOMIC DEVELOPMENTLED1 To promote eco-

nomic develop-ment in order to reduce poverty, inequality and unemployment

Promote labour intensive projects

(EPWP)

All Created jobs through labour

intensive projects

Number of jobs created for the

year through dif-ferent initiatives

360 n/a Number

Create 350 jobs for the year through

different initiatives n/a n/a n/a 350

R 1 219 000

162



PUT


TOR


SURE

IDP 2018/2019


LED2 To promote eco-nomic develop-ment in order to reduce poverty, inequality and unemployment

Policies in place to facilitate eco-nomic develop-

ment

All Reviewed and Adopted LED Strategy by 30April 2019

Date reviewed LED Strategy

adopted

2015 n/a Date

Review and adopt LED Strategy by 30

April 2019 n/a n/a n/a Adoption

R 1 762 725


Promoting food security for rural

communities

All Assisted provided to Communal/

One Home One Garden by 30

June 2019

Number of Com-munal/One Home

One Gardens assisted

n/a n/a Number

Assist 19 Communal/One Home One Gar-

dens by 30 June 2019 n/a n/a

Finalize Procurement

Processes

19 Communal/One Home



Improving skills of Informal busi-nesses ,SMME

& CO-Operatives through training

All Held 1 training session for In-

formal Business-es, SMMEs &

Co-operatives by 30 June 2019

Number of train-ing sessions held for Informal Busi-nesses ,SMMEs &

Co-operatives

n/a n/a Number Hold 1 Training Session for Informal Businesses, SMMEs & Co-Operatives by

30 June 2019

n/a n/aFinalize

Procurement Processes

Hold 1 Train-ing Session for Informal Businesses, SMMEs and

Co-Operatives


Provision of sup-port to Co-Opera-

tives/ SMMEs

All Provided equip-ment as Support

to SMMEs/ Co-operatives by

30 June 2019

Number of SMMEs/Co-oper-atives provided with equipment

as Support

n/a n/a NumberProvide Equipment as support to 27 SMMEs/Co-Operatives by 30

June 2019

n/a n/aFinalize


27 SMMEs and Co-Op-

eratives provided with equipment as

support


Facilitation of SMMEs/Co-Oper-atives Exhibition

All Co-ordinated and Facilitated a SMME/Co-Oper-atives Exhibition by 30 June 2019

Number of SMMEs/Co-Oper-atives Exhibitions

Facilitated and Co-Ordinated

n/a n/a NumberCo-Ordinate and

Facilitate 1 SMME/Co-Operative Exhibi-tions by 30 June 2019

n/a n/a n/a

Co-Ordinate and Facilitate

1 SMME/Co-Operative

Exhibition


Facilitating the development of a business

database

All Development of Business Data-

base by 30 June 2019

Date development of the Business

Database finalised

n/a n/a Date

Develop a business database by 30 June

2019 n/a n/a n/a Business

Database

R 0


Formalization of Informal Traders

Ward 13 Register all informal traders

and allocate them with a sheltered

space by 30 June 2019

% of registered informal traders allocated with

sheltered space

n/a n/a %Allocate 50% of

informal traders with sheltered space by 30

June 2019

n/a n/a n/a

Allocation of sheltered Space to 50

registered in-formal traders

R 0

GOOD GOVERNANCE AND PUBLIC PARTICIPATIONGG1 To effective and

efficient internal and external com-

munication

Development of Annual report and Oversight report

All Reviewed and Adopted Annual

Report by 31 March 2019

Date Oversight & Annual report ad-opted by Council

May-18 n/a Date Adopt Oversight and Annual Report by 31

March 2019n/a n/a

Adoption of Annual Report

& Oversight Report

n/a

R265 255,00

GG2 To effective and efficient internal

and external com-munication

Ensure public consultation is conducted for

the IDP

All Co-ordinate Mayoral Izimbizo by 30 December

2018


co-ordinated

n/a n/a Number Co-Ordinate 4 May-oral Izimbizo by 30

December 2018 n/a 4 n/a n/a

R 825 478GG3 To effective and


munication

Ensure public consultation is

conducted for the Budget

All Co-ordinated Bud-get Roadshows by 30 April 2019

Number of Bud-get Roadshows Co-ordinated

n/a n/a Number Co-ordinate 4 budget roadshows by 30

April 2019 n/a n/a n/a 4




Training

All Training of Ward Committee Mem-bers by 30 June

2019

Number of Ward Committee Mem-

bers Trained

n/a n/a Number Train 19 Ward Com-mittees by 30 June

2019 n/a n/a n/a 19

R 1 981 662GG5 To effective and


munication

Covene Ward Committee Meet-

ings

All Convened Ward Committee meet-ings by 30 June

2019

Number of Ward Committee Meet-

ings convened

n/a n/a Number Convene 200 Ward Committee Meetings

by 30 June 2019 50 50 50 50




PUT


TOR


SURE

IDP 2018/2019



Policies in place to facilitate eco-nomic develop-

ment

All Reviewed and Adopted LED Strategy by 30April 2019

Date reviewed LED Strategy

adopted

2015 n/a Date

Review and adopt LED Strategy by 30

April 2019 n/a n/a n/a Adoption

R 1 762 725


Promoting food security for rural

communities

All Assisted provided to Communal/

One Home One Garden by 30

June 2019

Number of Com-munal/One Home


n/a n/a Number

Assist 19 Communal/One Home One Gar-

dens by 30 June 2019 n/a n/a

Finalize Procurement

Processes

19 Communal/One Home



Improving skills of Informal busi-nesses ,SMME

& CO-Operatives through training

All Held 1 training session for In-

formal Business-es, SMMEs &

Co-operatives by 30 June 2019

Number of train-ing sessions held for Informal Busi-nesses ,SMMEs &

Co-operatives

n/a n/a Number Hold 1 Training Session for Informal Businesses, SMMEs & Co-Operatives by

30 June 2019

n/a n/aFinalize


Hold 1 Train-ing Session for Informal Businesses, SMMEs and

Co-Operatives


Provision of sup-port to Co-Opera-

tives/ SMMEs

All Provided equip-ment as Support

to SMMEs/ Co-operatives by

30 June 2019

Number of SMMEs/Co-oper-atives provided with equipment

as Support

n/a n/a NumberProvide Equipment as support to 27 SMMEs/Co-Operatives by 30

June 2019

n/a n/aFinalize


27 SMMEs and Co-Op-

eratives provided with equipment as

support


Facilitation of SMMEs/Co-Oper-atives Exhibition

All Co-ordinated and Facilitated a SMME/Co-Oper-atives Exhibition by 30 June 2019

Number of SMMEs/Co-Oper-atives Exhibitions

Facilitated and Co-Ordinated

n/a n/a NumberCo-Ordinate and

Facilitate 1 SMME/Co-Operative Exhibi-tions by 30 June 2019

n/a n/a n/a

Co-Ordinate and Facilitate

1 SMME/Co-Operative

Exhibition


Facilitating the development of a business

database

All Development of Business Data-

base by 30 June 2019

Date development of the Business

Database finalised

n/a n/a Date

Develop a business database by 30 June

2019 n/a n/a n/a Business

Database

R 0


Formalization of Informal Traders

Ward 13 Register all informal traders

and allocate them with a sheltered

space by 30 June 2019

% of registered informal traders allocated with

sheltered space

n/a n/a %Allocate 50% of

informal traders with sheltered space by 30

June 2019

n/a n/a n/a

Allocation of sheltered Space to 50

registered in-formal traders

R 0

GOOD GOVERNANCE AND PUBLIC PARTICIPATIONGG1 To effective and


munication

Development of Annual report and Oversight report

All Reviewed and Adopted Annual

Report by 31 March 2019

Date Oversight & Annual report ad-opted by Council

May-18 n/a Date Adopt Oversight and Annual Report by 31

March 2019n/a n/a

Adoption of Annual Report

& Oversight Report

n/a

R265 255,00



Ensure public consultation is conducted for

the IDP

All Co-ordinate Mayoral Izimbizo by 30 December

2018


co-ordinated

n/a n/a Number Co-Ordinate 4 May-oral Izimbizo by 30

December 2018 n/a 4 n/a n/a

R 825 478GG3 To effective and


munication

Ensure public consultation is

conducted for the Budget

All Co-ordinated Bud-get Roadshows by 30 April 2019

Number of Bud-get Roadshows Co-ordinated

n/a n/a Number Co-ordinate 4 budget roadshows by 30

April 2019 n/a n/a n/a 4




Training

All Training of Ward Committee Mem-bers by 30 June

2019

Number of Ward Committee Mem-

bers Trained

n/a n/a Number Train 19 Ward Com-mittees by 30 June

2019 n/a n/a n/a 19

R 1 981 662GG5 To effective and


munication

Covene Ward Committee Meet-

ings

All Convened Ward Committee meet-ings by 30 June

2019

Number of Ward Committee Meet-

ings convened

n/a n/a Number Convene 200 Ward Committee Meetings

by 30 June 2019 50 50 50 50

164



PUT


TOR


SURE

IDP 2018/2019


GG6 To promote human rights and social upliftment

of vulnerable groups

Disability Pro-grammes

All Distributed Wheelchairs to beneficiaries by

30 June 2019

Number of Wheelchairs distributed

n/a n/a NumberDistribute 19 wheel-

chairs by 30 June 2019

n/a n/a n/a 19

R 159 414GG7 To promote

human rights and social upliftment


Training for the Disabled

All Provided ac-credited training to people with

disabilities by 30 June 2019

Number of people with disabilities

provided with ac-credited training

n/a n/a Number Provide 38 people with disabilities

accredited training by 30 June 2019

n/a n/a n/a 38



Senior Citizens Meetings

All Convened 12 Senior Citizens Meetings by 30

June 2019

Number of Senior Citizens Meetings

convened

n/a n/a NumberConvene 12 Senior

Citizens meetings by 30 June 2019

3 3 3 3

R 0



Senior Citizens Games

All Co-ordinated & facilitated Senior Citizens Games by 30 June 2019

Number of Senior Citizens Games

co-ordinated and facilitated

n/a n/a Number Co-Ordinate and Facilitate 1 Senior

Citizen Games by 30 June 2019

n/a n/a n/a 1

R 107 000

GG10 To promote human rights and social upliftment of vulnerable groups


All Assist 150 schol-ars with school uniforms by 31 March 2019

Number of Schol-ars Assisted with school uniform

n/a n/a NumberAssist 150 Scholars with school uniform

by 31 March 2019 n/a n/a 150 n/a

R300 000



Gender Pro-grammes

All Provision of sup-port to women attending Umk-hosi Womhlanga Reed Dance by 30 September 2018

Number of young women attending Umkhosi Womh-langa Reed dance

n/a n/a Number300 women to attend Umkhosi Womhlanga Reed Dance 30 Sep-

tember 2018

300 n/a n/a n/a

R235 500


Bursaries All Assisting Matric-ulants with regis-tration fees by 28 February 2019

Number of Ma-triculants assisted with registration fees

n/a n/a NumberAssist 50 Matriculates with registration fees by 28 February 2019

n/a n/a 50 n/a

R310 600



Youth Develop-ment

All Relocated Um-doni Youth Office

from Umzinto Town Board to Umzinto Sports Complex by 30

June 2019

Date relocation of Umdoni Youth Office finalised

n/a n/a Date

Relocate Umdoni Youth Offices by 30

June 2019 n/a n/a n/a

Relocated Umdoni Youth

Offices

R930 000


Participating in Salga Games

All Participated in SALGA Games

by 31 December 2018

Date of partici-pation in SALGA games

n/a n/a DateParticipate in SALGA Games by 31 Decem-

ber 2018n/a SALGA

Games n/a n/a R600 000

GG15 To ensure the ef-fective oversight of Performance Audi Committee and AuditCom-mittee

Co-ordinate PAC and AC meeting

Administration Co-ordinate PAC and AC meeting by 30 June 2019

Number of PAC and AC meetings

co-ordinated

4 n/a Number

Co-Ordinate 4 PAC Meetings by 30 June

20191 1 1 1 R290 00

GG16 To have a func-tional Internal Audit Unit

Approved Inter-nal Audit Plan

Administration Approved internal Audit and com-

pleted all Internal audit projects

Date annual Inter-nal Audit project plan approved

Aug-17 n/a Date Approve annual Internal Audit Plan by

30 August 2018Approval n/a n/a n/a R366 340

GG17 To have a func-tional Internal

Audit Unit


Methodology

Administration Review and adopt Internal Audit Charter by 30 August 2018

Date reviewed Internal Audit

Charter adopted

Aug-17 n/a Date Review & Adopt Internal Audit Charter

by 30 August 2018 Adoption n/a n/a n/a R0

GG18 To ensure the provision of a

safe and secure environment

for all Umdoni residents


Business Inspec-tion

All Conducted In-spection on busi-ness premises by

30 June 2019

Number of Busi-ness Premises

Inspected

40 n/a Number

Inspect 40 Business Premises by 30 June

2019 10 10 10 10

R0




PUT


TOR


SURE

IDP 2018/2019




Disability Pro-grammes

All Distributed Wheelchairs to beneficiaries by

30 June 2019

Number of Wheelchairs distributed

n/a n/a NumberDistribute 19 wheel-

chairs by 30 June 2019

n/a n/a n/a 19

R 159 414GG7 To promote

human rights and social upliftment


Training for the Disabled

All Provided ac-credited training to people with

disabilities by 30 June 2019

Number of people with disabilities

provided with ac-credited training

n/a n/a Number Provide 38 people with disabilities

accredited training by 30 June 2019

n/a n/a n/a 38



Senior Citizens Meetings

All Convened 12 Senior Citizens Meetings by 30

June 2019

Number of Senior Citizens Meetings

convened

n/a n/a NumberConvene 12 Senior

Citizens meetings by 30 June 2019

3 3 3 3

R 0



Senior Citizens Games

All Co-ordinated & facilitated Senior Citizens Games by 30 June 2019

Number of Senior Citizens Games

co-ordinated and facilitated

n/a n/a Number Co-Ordinate and Facilitate 1 Senior

Citizen Games by 30 June 2019

n/a n/a n/a 1

R 107 000



All Assist 150 schol-ars with school uniforms by 31 March 2019

Number of Schol-ars Assisted with school uniform

n/a n/a NumberAssist 150 Scholars with school uniform

by 31 March 2019 n/a n/a 150 n/a

R300 000



Gender Pro-grammes

All Provision of sup-port to women attending Umk-hosi Womhlanga Reed Dance by 30 September 2018

Number of young women attending Umkhosi Womh-langa Reed dance

n/a n/a Number300 women to attend Umkhosi Womhlanga Reed Dance 30 Sep-

tember 2018

300 n/a n/a n/a

R235 500


Bursaries All Assisting Matric-ulants with regis-tration fees by 28 February 2019

Number of Ma-triculants assisted with registration fees

n/a n/a NumberAssist 50 Matriculates with registration fees by 28 February 2019

n/a n/a 50 n/a

R310 600



Youth Develop-ment

All Relocated Um-doni Youth Office

from Umzinto Town Board to Umzinto Sports Complex by 30

June 2019

Date relocation of Umdoni Youth Office finalised

n/a n/a Date

Relocate Umdoni Youth Offices by 30

June 2019 n/a n/a n/a

Relocated Umdoni Youth

Offices

R930 000


Participating in Salga Games

All Participated in SALGA Games

by 31 December 2018

Date of partici-pation in SALGA games

n/a n/a DateParticipate in SALGA Games by 31 Decem-

ber 2018n/a SALGA

Games n/a n/a R600 000

GG15 To ensure the ef-fective oversight of Performance Audi Committee and AuditCom-mittee

Co-ordinate PAC and AC meeting

Administration Co-ordinate PAC and AC meeting by 30 June 2019

Number of PAC and AC meetings

co-ordinated

4 n/a Number

Co-Ordinate 4 PAC Meetings by 30 June

20191 1 1 1 R290 00

GG16 To have a func-tional Internal Audit Unit

Approved Inter-nal Audit Plan

Administration Approved internal Audit and com-

pleted all Internal audit projects

Date annual Inter-nal Audit project plan approved

Aug-17 n/a Date Approve annual Internal Audit Plan by

30 August 2018Approval n/a n/a n/a R366 340

GG17 To have a func-tional Internal

Audit Unit


Methodology

Administration Review and adopt Internal Audit Charter by 30 August 2018

Date reviewed Internal Audit

Charter adopted

Aug-17 n/a Date Review & Adopt Internal Audit Charter

by 30 August 2018 Adoption n/a n/a n/a R0





Business Inspec-tion

All Conducted In-spection on busi-ness premises by

30 June 2019

Number of Busi-ness Premises

Inspected

40 n/a Number

Inspect 40 Business Premises by 30 June

2019 10 10 10 10

R0

166



PUT


TOR


SURE

IDP 2018/2019






All Conducted Beach education aware-ness campaigns by 30 June 2019

Number of Beach education aware-ness campaigns

conducted

10 n/a Number Conduct 10 Beach Awareness cam-

paigns by 30 June 2019

3 2 3 2

R0




Maintain law and order

All Conducted Road blocks and speed timing exercises by 30 June 2019

Number of Vehi-cles inspected

200 n/a Number

Inspect 200 Vehicles by 30 June 2019 50 50 50 50

R0


Improving com-plaints manage-

ment system

Administration Implementation of complaints Management

System to be able to trace the inflow

and outflow of information from members of the

public by 30 June 2019

Date complaints management sys-tem implemented

n/a n/a Date

Implement Com-plaints Management System by 30 June

2019

N/A N/A N/A Sunday, 30 June 19 R0

FINANCIAL VIABILITY AND MANAGEMENTFVM1 To ensure finan-

cial sustainability and sound finan-

cial principles

Convene MSCOA Project Steer-

ing Committee meetings

Administration Convening of MSCOA project

steering Commit-tee meetings by 30 June 2019

Number of MSCOA Project

Committee Meet-ings convened

4 n/a Number Convene 4 MsCOA Project Committee

meetings by 30 June 2019

1 1 1 1 R 2 000 000

FVM2 To ensure finan-cial sustainability and sound finan-

cial principles

Unqualified Audit Opinion

Administration Achievement of unqualified audit

opinion

Date unqualified audit opinion

received by 05 Decemeber 2018

January 2018 n/a Date Receive unqualified audit opinion by 05

December 2018n/a


received n/a n/a R 1 000 000

FVM3 Cost Coverage ratio

Financial Viability Management

Administration Maintain financial viability through cash/cost cover-age ratio by 30

June 2019

Financial viabil-ity Maintained

through cash/cost coverage ratio

3:01 n/a Ratio Maintain Financial Vi-ability through cash/

cost coverage ratio by 30 June 2019

n/a n/a n/a 3:1 R0


cial principles


Administration Conducting cleansing on the

Debtors Data Base by 30 June

2019

Number of Cleansing

exercises on Debtors database

conducted

n/a n/a Number Conduct 1 Data cleansing exercise on Debtors database by

30 June 2019

n/a n/a n/a 1 R 0


cial principles

Property rates By-laws and Policies

Administration Reviewed and Adopted Property Rates Policy and By-Laws by 30

May 2019

Date reviewed Property

Rates Policy and By-Laws adopted

May 2018 n/a Date Review and Adopt Property rates policy and By-Laws by 30

May 2019

n/a n/a n/a Adoption

R20 000


cial principles

Achieve Clean Audit for the f/y

2017/2018

Administration Address all queries raised

by AG for the f/y 2017- 2018 by 30

June 2019

% of queries raised by AG for prior year

addressed

94% 6% %Address 100% of AG Queries by 30 June

2019 (all HODs)n/a n/a n/a 100% Queries

addressed

R 0


cial principles

MSCOA Imple-mentation

Administration Co-ordinated and facilitated 1 mSCOA financial system training by 30 June 2019

Number of mSCOA Financial system trainings co-ordinated and facilitated by 30

June 2019

n/a n/a Number Co-ordinate and Facilitate 1 mSCOA

financial system train-ing by 30 June 2019 1 n/a n/a n/a

R 0




PUT


TOR


SURE

IDP 2018/2019






All Conducted Beach education aware-ness campaigns by 30 June 2019

Number of Beach education aware-ness campaigns

conducted

10 n/a Number Conduct 10 Beach Awareness cam-

paigns by 30 June 2019

3 2 3 2

R0




Maintain law and order

All Conducted Road blocks and speed timing exercises by 30 June 2019

Number of Vehi-cles inspected

200 n/a Number

Inspect 200 Vehicles by 30 June 2019 50 50 50 50

R0


Improving com-plaints manage-

ment system

Administration Implementation of complaints Management

System to be able to trace the inflow

and outflow of information from members of the

public by 30 June 2019

Date complaints management sys-tem implemented

n/a n/a Date

Implement Com-plaints Management System by 30 June

2019

N/A N/A N/A Sunday, 30 June 19 R0

FINANCIAL VIABILITY AND MANAGEMENTFVM1 To ensure finan-

cial sustainability and sound finan-

cial principles

Convene MSCOA Project Steer-

ing Committee meetings

Administration Convening of MSCOA project

steering Commit-tee meetings by 30 June 2019

Number of MSCOA Project

Committee Meet-ings convened

4 n/a Number Convene 4 MsCOA Project Committee

meetings by 30 June 2019

1 1 1 1 R 2 000 000


cial principles


Administration Achievement of unqualified audit

opinion

Date unqualified audit opinion

received by 05 Decemeber 2018

January 2018 n/a Date Receive unqualified audit opinion by 05

December 2018n/a


received n/a n/a R 1 000 000

FVM3 Cost Coverage ratio

Financial Viability Management

Administration Maintain financial viability through cash/cost cover-age ratio by 30

June 2019

Financial viabil-ity Maintained

through cash/cost coverage ratio

3:01 n/a Ratio Maintain Financial Vi-ability through cash/

cost coverage ratio by 30 June 2019

n/a n/a n/a 3:1 R0


cial principles


Administration Conducting cleansing on the

Debtors Data Base by 30 June

2019

Number of Cleansing

exercises on Debtors database

conducted

n/a n/a Number Conduct 1 Data cleansing exercise on Debtors database by

30 June 2019

n/a n/a n/a 1 R 0


cial principles

Property rates By-laws and Policies

Administration Reviewed and Adopted Property Rates Policy and By-Laws by 30

May 2019

Date reviewed Property

Rates Policy and By-Laws adopted

May 2018 n/a Date Review and Adopt Property rates policy and By-Laws by 30

May 2019

n/a n/a n/a Adoption

R20 000


cial principles

Achieve Clean Audit for the f/y

2017/2018

Administration Address all queries raised

by AG for the f/y 2017- 2018 by 30

June 2019

% of queries raised by AG for prior year

addressed

94% 6% %Address 100% of AG Queries by 30 June

2019 (all HODs)n/a n/a n/a 100% Queries

addressed

R 0


cial principles

MSCOA Imple-mentation

Administration Co-ordinated and facilitated 1 mSCOA financial system training by 30 June 2019

Number of mSCOA Financial system trainings co-ordinated and facilitated by 30

June 2019

n/a n/a Number Co-ordinate and Facilitate 1 mSCOA

financial system train-ing by 30 June 2019 1 n/a n/a n/a

R 0

168



PUT


TOR


SURE

IDP 2018/2019



cial principles

Revenue Collec-tion Enhancement

Administration Reduction in the Debtors aged, Im-prove collection rate, Promptly attendance to account queries, Cleansed Debtors database,Updated indigent register , and Government Department & palatals by 30 June 2019

% of current revenue collection

rate achieved

n/a n/a %

Achieve 65% of Rev-enue Collection by 30

June 2019 n/a n/a n/a 65%

R 0

FVM9 To ensure provi-sion, upgrading, and maintenance of infrastructure



Implementation of MIG Projects

Ward 18 Spending 100% on the infrastruc-ture projects e.g

Access roads, public facilities and Sport fields by 30 June 2019

% of capital bud-get spent

95% n/a %

Spend 100% on the infrastructure projects

by 30 June 201910% 30% 75% 100%

R39 529 725

CROSS CUTTING INTERVENTIONS CC1 To facilitate an in-

tegrated approach towards planning for urban and ru-ral communities

Inception Report for Spatial


n/a Finalize Inception Report for

Spatial Develop-ment


Date Inception report for Spatial

development Framework

finalized

2017 n/a DateFinalize Inception Re-port for Spatial Devel-

opment Framework by 30 June 2019

n/a n/a n/a Inception Report

R1 000 000

CC2 To facilitate an in-tegrated approach towards planning for urban and ru-ral communities

Appointment of Service Provider for the develop-

ment of Umzinto Urban Design

Framework

Ward 13 Appointed Ser-vice Provider to

develop Umzinto Urban

Design Framework by 30

June 2019

Date Service pro-vider appointed for the develop-


Framework finalized

n/a n/a DateAppoint Service

Provider to develop Umzinto Urban De-

sign Framework by 30 June 2019

n/a n/a n/a Appointment

of Service Provider

R300 000


Development of rural precinct

plans

All Develop and Adopt Amandawe Precinct Plan by

30 June 2019

Date Amandawe Precinct Plan

developed and adopted

n/a n/a DateDevelop and Adopt Amandawe Precinct

Plan by 30 June 2019n/a n/a Adoption n/a

Department of Rural Develop-ment & Land

Reform


Appointed Ser-vice provider to review Strategic Environmental

Assessment

All Appointed Ser-vice Provider to review Strategic Environmental

Assessment by 30 June 2019

Date Service pro-vider appointed to review Strategic Environmental

Assessment plan adopted

2011 n/a Date Appoint Service Provider to review Strategic Environ-

mental Assessment by 30 June 2019

n/a n/a n/a Appointed

Service Pro-vider

R700 000

CC5 To Monitor and manage pro-

posed buildings and buildings un-der construction

Ensure com-pliance with

National Building Regulations

n/a Assess building plans below 500m² within

30days

Number of Days building plans be-low 500m² were

assessed

35 Days n/a %Assess building plans below 500m² within

30 Days 30 Days 30 Days 30 Days 30 Days

R0

CC6 To Monitor and manage proposed

buildings and buildings under

construction



n/a Assess building plans Above

500m² within 60 days

Number of Days building plans above 500m²

were assessed

43 Days n/a %Assess building plans above 500m² within


R0

CC7 Monitoring and management of proposed buildings and buildings under construction

Facilitate inspec-tion of properties

n/a Inspection of properties by

planning unit by 30 June 2019

Number of prop-erties inspected

2487 n/a Number

Inspect 880 properties by 30 June 2019 437 437 6 n/a

R0




PUT


TOR


SURE

IDP 2018/2019



cial principles

Revenue Collec-tion Enhancement

Administration Reduction in the Debtors aged, Im-prove collection rate, Promptly attendance to account queries, Cleansed Debtors database,Updated indigent register , and Government Department & palatals by 30 June 2019

% of current revenue collection

rate achieved

n/a n/a %

Achieve 65% of Rev-enue Collection by 30

June 2019 n/a n/a n/a 65%

R 0

FVM9 To ensure provi-sion, upgrading, and maintenance of infrastructure



Implementation of MIG Projects

Ward 18 Spending 100% on the infrastruc-ture projects e.g

Access roads, public facilities and Sport fields by 30 June 2019

% of capital bud-get spent

95% n/a %

Spend 100% on the infrastructure projects

by 30 June 201910% 30% 75% 100%

R39 529 725

CROSS CUTTING INTERVENTIONS CC1 To facilitate an in-

tegrated approach towards planning for urban and ru-ral communities

Inception Report for Spatial


n/a Finalize Inception Report for

Spatial Develop-ment


Date Inception report for Spatial

development Framework

finalized

2017 n/a DateFinalize Inception Re-port for Spatial Devel-opment Framework

by 30 June 2019

n/a n/a n/a Inception Report

R1 000 000


Appointment of Service Provider for the develop-


Framework

Ward 13 Appointed Ser-vice Provider to

develop Umzinto Urban

Design Framework by 30

June 2019

Date Service pro-vider appointed for the develop-


Framework finalized

n/a n/a DateAppoint Service

Provider to develop Umzinto Urban De-

sign Framework by 30 June 2019

n/a n/a n/a Appointment

of Service Provider

R300 000


Development of rural precinct

plans

All Develop and Adopt Amandawe Precinct Plan by

30 June 2019

Date Amandawe Precinct Plan

developed and adopted

n/a n/a DateDevelop and Adopt Amandawe Precinct

Plan by 30 June 2019n/a n/a Adoption n/a

Department of Rural Develop-ment & Land

Reform


Appointed Ser-vice provider to review Strategic Environmental

Assessment

All Appointed Ser-vice Provider to review Strategic Environmental

Assessment by 30 June 2019

Date Service pro-vider appointed to review Strategic Environmental

Assessment plan adopted

2011 n/a Date Appoint Service Provider to review Strategic Environ-

mental Assessment by 30 June 2019

n/a n/a n/a Appointed

Service Pro-vider

R700 000

CC5 To Monitor and manage pro-

posed buildings and buildings un-der construction



n/a Assess building plans below 500m² within

30days

Number of Days building plans be-low 500m² were

assessed

35 Days n/a %Assess building plans below 500m² within


R0

CC6 To Monitor and manage proposed

buildings and buildings under

construction



n/a Assess building plans Above

500m² within 60 days

Number of Days building plans above 500m²

were assessed

43 Days n/a %Assess building plans above 500m² within


R0

CC7 Monitoring and management of proposed buildings and buildings under construction

Facilitate inspec-tion of properties

n/a Inspection of properties by

planning unit by 30 June 2019

Number of prop-erties inspected

2487 n/a Number

Inspect 880 properties by 30 June 2019 437 437 6 n/a

R0

170

C H A P T E R 4 ORGANIZATIONAL DEVELOPMENT PERFORMANCE (PERFORMANCE REPORT PART I I )

COMPONENT A: INTRODUCTION TO THE MUNICIPAL PERSONNEL INTRODUCTION The Corporate and Human Resources department of Umdoni Municipality consists of the following Units: Human Resources, Organisational Development, Labour Relations, Human Resource Development, EAP and wellness and Occupational Health and Safety.

The Human Resources Section is responsible for recruitment, selection, labour relations management, pay and leave administration, staff administration, grading and remuneration, sick leave management, employee wellness, rewards and recognition systems, performance management systems, talent management and succession planning, scarce skills retention initiatives, policy development & administration & organisational development.

Employees

The Municipality has experienced challenges in the year under review with regards to the filling of critical vacant positions where they have affected the delivery of services effectively and efficiently. The Municipality has been without an Accounting Officer since April 2017 and Acting incumbents have been placed in the Accounting Officer position throughout the duration of the year under review.

COMPONENTS NUMBER OF EMPLOYEES

Community & Social Services 59Corporate Policy Offices & Other 72

Environmental 1Housing 5

Local Economic Development 2Planning 10Roads 43

Security & Safety 30Sports & Creation 24

Transport 18Waste Management 50

Total 314

4.1 Employee Totals, Turn Over & Vacancies Turnover rate:

Table 4.2: Turnover Rate

Labour TurnoverDetails Total App As At

Beginning Of Fin YearTermination During Financial Year

Turnover Rate

Year 1 Fy2016/2017 11 34 11%Year 0 Fy2017/2018 15 19 6%

Table 4.1: Employees


COMPONENT B: MANAGING THE MUNICIPAL WORKFORCE

4.2 POLICIESThe Municipality operates with an array of policies which are made available and workshopped to the staff upon approval/adoption by the Municipal Council. Umdoni Municipality has experienced a few challenges with regards to the development, reviewal and adoption of policies in the 2017/2018 FY. Council was workshopped on policies some of those being Human Resource Policies however there seems to be a stumbling block with passing of these policies for implementation. It is important to note that with the incorporation of Vulamehlo in 2016 some municipal policies require review to incorporate the newly demarcated Umdoni Municipal area.

4.3 INJURIES, SICKNESS AND SUSPENSIONS The year under review report 3 employees using injury leave with 81,5 days of injury leave utilized with the average of 27.17 days of injury leave days per employee.

4.4 PERFORMANCE REWARDS 2015/2016 Performance Bonuses were awarded in 2017/18 Financial year as per the Local Government Performance Management Regulations. The Municipal Performance Regulations for Municipal Managers and Managers directly accountable to the Municipal Managers, 2006 state that when evaluating performance, the annual performance appraisal must involve:

For the purposes of evaluating the annual performance of the municipal manager and managers directly accountable to the Municipal Manager, an evaluation panel must be established. As per the Council Resolution dated 30 August 2017, the Council referred the 2015/2016 Annual Performance Evaluation recommendations back to the Performance Evaluation Committee for reconsideration of the recommended performance bonus percentages.

Final performance bonuses paid to Sec 56/47 Municipal Employees

Title Percentage of Annual Bonus

awardedMunicipal Manager 7% General Manager Technical Services

7%

General Manager Planning & Development

8%

General Manager Financial Services

5%

General Manager Community Services

10%

General Manager Corporate Services

0%

Employment Equity Plan

The passing of the apartheid in 1994 did not imply that the problems of South Africa were automatically solved. The apartheid era left a legacy of structural distortions and in some instances immoral laws. The disparities of the past created such pronounced disadvantages that abolishing discriminatory laws alone would not have been sufficient. The Government of the ‘new South Africa’ had to come up with ways and means normalizing the South African society.

The promulgation and enactment of the Employment Equity Plan Act 55 of 1998 (EEA) is one way in which the government seeks to promote equity in the workplace in a structured and sustainable way. The Umdoni Local Municipality (ULM) as a designated employer, is fully committed to the ideals of the EEA in the spirit and purport of the Constitution, Act 108 of 1996. To this end Umdoni will continue to engage the relevant stakeholders including employees, management, and representative trade unions, SAMWU & IMATU. This is achieved through the establishment of consultative structures representing all the sectors within the organization. It is hoped that through this approach, Umdoni Local Municipality will practically navigate the societal and corporate complexities surrounding EE communication in the management of change in South Africa.

It is submitted that this process will require a substantially strong intellectual and professional element in the Human Resource Department, and in particular in its Functional Line Services Division. The EE Act provides that any Code of Good Practice be taken into account in developing the

Table 4.3: Performance Bonuses

172

Employment Equity Plan. To this end, and in addition to Section 20 requirements, the Code of Good Practice on preparation, implementation and monitoring of EE Plans as published under GN 1345 in Government Gazette of 19 August 2002 was taken into account. In line with this Code, the process of developing the EE Plan has three sequential phases: planning, development, and implementation and monitoring.

The following inclusive approach has been adopted:

Methodology a) Communication Strategy · To prepare the workforce for processes such as workforce surveys, analysis, identification of barriers etc. · To promote workforce support for the EE Plan · To update employees on progress of EE Plan · To obtain support of representative Trade Unions · To communicate EE achievements and challenges b) Awareness campaigns

An awareness campaign was embarked upon to cover all the employees of Umdoni Local Municipality including the union shop stewards and management. The objective was to achieve the following:· To inform employees of the content and application of the EEA · To raise employees’ awareness of the anti-discrimination issues · To inform the employees process of the process to be followed by the employer · To highlight the need for the involvement of all relevant stakeholders, including employees, management and trade

unions. · To prepare the employees for their meaningful participation in the consultation process Human Resources Management

and Development.

Implementation of the Employment Equity Plan

The Human Resources Section is responsible for the implementation of the Employment Equity Plan, under the Authority of the HOD of Corporate Services. The ultimate accountability rests with the Municipal Manager in his capacity as the organizations Chief Executive Officer.

Revision of the Employment Equity Plan

The employment equity plan is subject to revision and possible amendment from time to time as the need arises due to changing circumstances. (e.g Institutional Review. Restructuring, New EAP stats as supplied from time to time by StatsSA etc.). The function of revisiting the EE Plan shall be carried out by the HRO through the consultation process with the relevant stakeholders.

The EAP Statistics

In developing the EE targets, the provincial statistics of the economically active population (EAP) as supplied by Statistics South Africa from time to time will be taken into account.

The Umdoni’s Employment Equity and Skills Development Forum has decided to use Provincial EAP for KZN as the primary basis for the determination of EE targets for Umdoni Municipality.

The current Stats as supplied by Statistics South Africa, December 2016 are as follows:

Table 4.4: EAP Statistics

Male Female Total A C I W A C I W

KZN EAP 43,2% 0,6% 6,8% 2,3% 41,1% 0,4% 3,8% 1,8% 100%


Umdoni Municipality Current Workforce Profile as at 1 September 2016

This profile serves as a baseline for analysis and planning, however this profile requires review on an annual basis as employees exit and enter the municipal payroll system.

Table 4.5. Workforce profile

Occupational Levels Male Female Foreign Nationals

Total

A C I W A C I W Male Fe-male

Top Management 1 0 0 0 0 0 0 0 0 0 1Senior Management 1 0 0 0 4 0 0 0 0 0 5Professionally Qualified and experienced specialists and mid-management

8 0 3 0 4 0 1 0 0 0 16

Killed technical and academically qualified workers, junior management, supervisors, foreman, and superintendents

18 0 11 2 8 1 3 3 0 0 46

Semi-Skilled and discretionary decision making

34 1 14 2 48 0 19 5 0 0 123

Unskilled and defined decision making

118 0 10 0 34 0 2 0 0 0 164

Total Permanent 180 1 38 4 98 1 25 8 0 0 355Temporary Employees

19 0 0 0 29 0 0 0 0 0 48

Grand Total 199 1 38 4 127 1 25 8 0 0 403

Findings and Observations

This analysis is based on the KZN EAP and the actual Umdoni workforce profile. The analysis reveals that African males and females are substantially under presented in the top three occupational categories – a stark reminder of the insidious consequences of our unhappy past.

Affirmative Action

The affirmative action measures are defined in Section 15(2) of the EEA as “measures designed to ensure that suitably qualified people from designated groups have equal employment opportunities and are equitably represented in all occupational categories and levels in the workforce of a designated employer.” It is important to note that affirmative action measures that will qualify as justification for discrimination are those that are consistent with the purpose of the EEA. (This being to ensure the equitable representation of designated groups in all occupational categories and levels in the workforce.)

AA measures include preferential treatment and numeral goals, but excludes quotas. The caselaw authority has made it clear that AA measures have been designed to achieve realistic objectives.

174

Umdoni Affirmative Action Measures · Give preference to suitably-qualified persons from the designated groups in line with the purpose of the Act.· Develop pool of suitably – qualified candidates from designated groups · Meaningful training and development of people from designated groups for progressive movement · Retention of people from designated groups · Provide reasonable accommodation for people from designated groups on special needs during interviews and in the

working environment · Provide interpretation services during interviews for employees or prospective employees at lower levels of employment · Steps to ensure that members of designated groups are appointed in such positions that they are able to meaningfully

participate in corporate decision making processes · Steps to ensure that the corporate culture of the past is transformed in a way that affirms diversity in the workplace and

harnesses the potential of all employees.

Recruitment and Selection

The recruitment and selection function in Umdoni is the key driver of the employment equity plan. It implements the EE Plan in the normal execution of its duty. In the event where the employer has made reasonable efforts to source the targeted candidates without success, such matter is referred to the HRM in writing.

Preference is given to most under-presented groups, taking into account the total number of positions at a particular occupational level.

Training & Development

The Human Resources Department performed a skills audit exercise in 2016 to establish training requirements amongst the staff complement of Umdoni Municipality. The results of the Skills Audit informed the development of the Work Place Skills Plan for 2017/2018. The developed WSP was aligned to the Employment Equity Plan and addressed some capacitation challenges.

Promotions

The table below represents the number of promotions into each occupational level within Umdoni for the period under review.

Table 4.6: Promotions

Occupational Levels Male Female Total Afri-can

Co-loured

Indian White Afri-can

Co-loured

Indian White

Top Management 0 0 0 0 0 0 0 0 0Senior Management 0 0 0 0 0 0 0 0 0Professionally Qualified and experienced specialists and mid-management

1 0 2 0 0 0 0 0 3

Semi-Skilled and discretionary decision making

1 0 0 0 0 0 0 0 1

Unskilled and defined decision making

0 0 0 0 0 0 0 0 0

TOTAL PERMANET 2 0 0 0 0 0 2 0 4


Income Levels

Table 4.7: Income Levels

Occupational Level Income Levels Top Management 1.

2.

R400 000

Senior Manager 1.

2.

R340 000

R246 000 Professionally Qualified and experi-enced specialists and mid-manage-ment

1.

2.

R127 377

R33 205

Semi-Skilled and discretionary de-cision making

1.

2.

R109 758

R39 089 Unskilled and defined decision making

1.

2.

R59 708

R31 448

176

4.5 SKILLS DEVELOPMENT & TRAININGThe training and development of staff within the Municipality is of the utmost importance as developed staff ensure better, efficient and effective service delivery. The Municipality has several well developed capacity development programmes and systems in place including the Annual Workplace Skills Plan, Learnership, Assisted Education Programme and Bursaries

The 2017/2018 WSP has facilitated the training and development of over 106 Staff members and training objectives were achieved. Challenges to undertake planned interventions posed a challenge in some instances owing to the lack of commitment of employees to attend trainings. Some of the training provided to staff is articulated in the table below.

Table 4.8: Employees trained

COMPONENT C: CAPACITATING THE MUNICIPAL WORKFORCE

Details Type of Training Intervention Categories of Employeestrained

Number trained

Year – 0Current year

Skills programme (Problemsolving)

Junior management 1

Skills programme ( Problem solving) Clerical & Admin 13Skills programme (CustomerService)

Clerical & Admin 13

2017/2018 Training PlanActual Training Beneficiaries

LGSETA Strategic Focus Areas

Municipal Key Performance Area

Main IDP Priority linked to Key Performance Area

Female Employed

Male Em-ployed

Total

Good Governance and Institutional Development

Good Governance and the linking of democracy

n/a 0 0 0

Traditional Leadership & Development

Municipal Transformation & institutional Development

n/a 0 0 0

Financial Management Municipal Financial Viability & Management

n/a 0 0 0

Infrastructure Development Basic Services

Basic Service Delivery & Infrastructure Development

Customer Service and Problem solving, Building, Project Management and Law

37 11 48

Municipal Planning Sustainable Local Economic Development

n/a 0 0 0

Totals 37 11 48


4.6 SKILLS DEVELOPMENT EXPENDITURE Table 4.11: Skills Development Expenditure

Minimum Competency Levels for Senior ManagementThe Municipal Finance Management Act, Sections 83, 107 & 119 prescribe that the Accounting Officer, Senior Managers, The regulations further require each municipality to report on the Annual Report a consolidated information in respect of progress made in the attainment of minimum competency levels by the above mentioned category of employees. Progress made as at 30 June 2018 is provided in the table below:• Accounting Officer• Chief Financial Officer• Senior Managers of Municipalities• Other Financial Officials of Municipalities• Supply Chain Management Officials

The regulations further require each municipality to report on the Annual Report a consolidated information in respect ofprogress made in the attainment of minimum competency levels by the above mentioned category of employees. Progressmade as at 30 June 2018 is provided in the table below:Minimum Competency levels – MFMA

Table 4.9: Minimum Competancy levels

Number of Officials Admitted into the Programme

Number of Modules Completed as at 30 June 2018

Progress Report as at 30 June 2018

5 10 per student As per below

Number of Officials Admitted into the Programme

Progress Report as at 30 June 2018

5 Programme commenced in February 2018 and is planned to be complet-ed in September 2018. All Officials submitted all the POEs due at the end of each session until 30 June 2018.

Amount budgeted Actual SpentR492 500 R327 503

Progress on MFMA Training Officials Admitted in the Programme in 2017/2018 Financial YearTable 4.10: MFMA training

178

STATEMENT OF FINANCIAL POSITION

COMPONENT A: STATEMENTS OF FINANCIAL PERFORMANCE

C H A P T E R 5 F I N A N C I A L P E R F O R M A N C E

Table 5.1


5.2 GRANTS For the year end 30 June 2018

Table 5.2: Summary of Unspend Grants

180

5.3 ASSET MANAGEMENT An Asset Management Committee is in existence at the municipality and their primary role is to guide, drive the changes and provide oversight of the implementation of asset management within the municipality.

Meetings were held to discuss the state and shortcomings of asset management within the municipality as well as possible solutions and corrective measures to be undertaken. More frequent asset verifications were conducted during the year to enhance accountability of assets.

5.4 FINANCIAL RATIOS BASED ON KEY PERFORMANCE INDICATORS Table 5.3 Financial Ratios

Ratio Formula Calculation Percentage

Liquidity Ratio Current AssetsCurrent Liabilities

281 741 41458 499 059 4.8%

Solvency Ratio Net Profit + DepreciationTotal Liabilities

69 525 969+40 086 99590 787 695 1.2 %

Financial Leverage Ratio DebtEquity

68 332 288945 605 288 7%

Percentage of employee costs against total expense

(Employee Costs - Contribution to postretirement medical aid and long service) Total Expenditure

84 577 680 - 2 299 410259 853 367 30%

Spending against capital budget

ExpenditureCapital Budget

69 044 59975 501 015 91%

Own revenue compared to total revenue

Own RevenueTotal Revenue

137 924 468328 897 879 42 %

Umdoni is not very reliant on debt funding and is therefore not subject to the associated credit risk. The ratio attained is 7%.

Percentage of Employee Costs against Total Expense

This value is greater than the norm of % (attained 30%) as encouraged by Treasury. In acknowledging this, we have begun strict management and control of staff costs and expect a reduction in the upcoming years of the above percentage. A non-increase from prior year must also be noted. 2016/2017 financial year attained a ratio of 30% which is a non-increase and a step in the right direction.

Spending Against Capital Budget

Capital expenditure has decreased significantly from the prior year attaining 91% expenditure in the 2017/2018 financial year. There were several issues affecting the spending of the budget including the low revenue collection; which led to expenditure being kept to a minimum.

Own Revenue Compared To Total Revenue

This indicates that the municipality generates its own revenue of 42% of the total revenue, the balance of which is generated from government grants and subsidies.

Liquidity Ratio

The liquidity ratio relates primarily to the financial resources utilised during the operating cycle. It is a measure that depicts that the municipality can meet its short term obligations. The ideal ratio is 2:1 and the municipality has attained a ratio of 4.8:1, which means that the municipality is in a position to be able to pay its short term debt. It should be noted that the majority of the cash is from investment not the primary bank account. Given that this is a service delivery organisation, excess cash is utilised for the alleviation of poverty and the improvement in the lives of the constituents of Umdoni.

Solvency Ratio

The solvency ratio provides an assessment of the likelihood of the municipality to continue congregating its debt obligations. This ratio depicts that the municipality is able to meet its long term debts. The ideal ratio is 20% or greater and therefore the ratio of 1.21% represents a financially sound organisation.

Financial Leverage Ratio

The financial leverage ratio indicates the extent to which the municipality relies on debt financing. This depicts that


CMPONENT B: SPENDING AGAINST CAPITAL BUDGET 5.5 CAPITAL EXPENDITURE

UKEY V202_PROJDE Amended Budget Actuals Total20170712101811 Finance Vehicle 534855 534854.37 Total: Financial Services 534855 534854

20170712101976 Informal Trader Stalls: Umzinto 2000000 020170712101901 Computer Equipment 20000 19980 Total: Strategic Planning 2020000 19980

20170712101829 Hand Held 2 ways radios x 6 30000 020170712101841 Office chairs x 2 4000 300020170712101844 Office desk with 3 drawers 8000 330020170712101988 Mtwalume Car Park Paving 615670 60895020170712102018 Shelter for lifeguards at Swimming pool 3mx3m - Sc 35000 19880.9720170712102021 Concrete tables, braai stands and seating x 10 65000 5718020170712102024 Electricity connection to cashiers Office x 3 90000 020170712102027 Concrete fencing - (Rocky Bay) 75000 020180306013630 Vehicle: Beaches 360000 1194172.7420170623000499 Palisade fencing 30m - Scottburgh 58000 020170623000520 Renovations to Ablutions - park rynie 142000 129962 1482670 2016446

20170712101817 Machinery and Equipment 44000 2400020171110012909 Industrial Blowers x 2 20000 1500020170712101862 Office equipment 45000 897020170712101868 Office equipment 25000 020170712101871 Office equipment 15000 020170712101874 Office equipment 25000 020170712101883 Office equipment 22000 020170712101886 Office equipment 125000 10559520170712101889 Office equipment 85000 49454.9420170712101979 Electricity Connections: Halls 25000 020170712101982 Electricity Connections: Halls 25000 020170712101985 Scottburgh Cemetery 70000 1025020170712101991 Fencing for Memorial Stone - Umzinto 20000 18276.9220170712102003 Upgrade 200000 189638.25 746000 421185

20170712101820 Machinery and Equipment 520000 020170712101856 Office equipment 92000 6840020170712101904 Computer Equipment 30000 2900020180306013654 Laptop 15000 0

Table 5.4 Capital Expenditure

182

UKEY V202_PROJDE Amended Budget Actuals Total 657000 97400

20170712102033 Renovations to building 150000 10989020170712101832 Aluminium 6 Step Ladders x 2 5000 190020170712101835 Loose Tools 15000 1277420170712101838 Printer 4500 020170712101865 Blinds - Boardroom 7000 692020170623000526 Aluminium 8 Step Ladders x 2 10000 450020170623000532 Sewer Rods x 2 20000 11403.520170623000535 Heavy Duty Drills x 3 7500 622020170623000541 Camera 5000 020170623000553 Filing Cabinets (P.A. Office) 31000 2850020170623000556 Filing cabinets - (back office) 7330 020170623000562 Blinds - back office 5000 494020170623000574 Boardroom Chairs 30000 2997020170623000580 Boardroom Table 29000 28000 326330 245018

20170712101859 Office equipment 27500 21940.3520170712101877 Office equipment 135500 9176020170712101880 Office equipment 55500 3945020170712101892 Office equipment 49000 1655520170712101895 Office equipment 55500 493020170712101898 Office equipment 40000 33107.320170712101907 Aluminium Doors: Libraries 20000 0 383000 207743

20170712101826 Machinery and Equipment 60000 3849420170712101847 Switchboard 120000 020170712101853 Office equipment 139000 94367.620170712102000 Fencing 215145 17800020180306013633 Vehicle: Traffic Department 50000 020180306013681 Tarring: Umzinto Office 150000 145000 734145 455862

20170712101850 Office equipment 53000 23371.0420170712101997 renovations 30000 0 83000 23371

Total: Community Services 4412145 3467024

20180306013612 IT Solution for clients backup 200000 38500020180306013615 Server - Park Rynie offices 150000 14920020180306013618 Infrastructure Upgrade 5500000 2070200.99


UKEY V202_PROJDE Amended Budget Actuals Total20180306013624 Website Recording 120000 11999920180306013627 Computer Licensing 160000 18918820180306013636 UPS for IT 180000 15639020180306013651 Vaccum Cleaner & Floor Polisher 20000 020180306013660 Laptops, Computers and Printers 652500 270691.3220180306013672 Digital Camera & Dictaphone 5000 1659.6 6987500 3342329

20180306013648 Noise Ventilater and Lux Meter 5000 9250 5000 9250

20180306013663 Furniture and Office Equipment 1500 850 1500 850

Total: Corporate Services 6994000 3352429

20170712101814 Porpoise Street 900000 132157.5920170712101928 5th Street 900000 116772.2820170712101931 Shayamoya Road 1462000 204804.3320170712101934 Salmon Drive 1750000 998019.1220170712101937 Street Names 500000 49024120170712101940 Speed Humps 600000 583241.920170712101970 Umzinto Stormwater upgrade (Sims) 500000 430265.5220170712101973 Stormwater Cleaning 800000 63325220170712101994 Umzinto Sportsfield 1200000 69390020170623000649 Prospect Drive 1500000 1328720.2520170623000661 Whale Road 1000000 442752.85 11112000 6054127

20170712101946 Mgangeni Causeway Bridge - Ward 4 4124882 1885780.9920170712101949 Ifafa Road - Ward 6 1667356 123328120170712101952 Shinga Road - Ward 19 2221889 818505.8820170712101955 Mahlafuna Hall - Ward 5 2400178 548665.420170712101958 Inkosi Qiko Hall - Ward 3 2855961 2257892.2220170712101964 Gqolweni Road - Ward 14 7494524 2495457.1820170712101967 Nkombe Road - Ward 8 9463593 5464507.7820170712101910 Nyuswa Bridge - Ward 7 555550 1558196.0820170712101913 Mashanela Hall - Ward 3 353173 1302721.3720170712101916 Mafithini Hall - Ward 9 514068 2217893.3620170712101919 Bhakajane - Ward 14 378130 2506132.120170712101922 Olwasini Road - Ward 18 415720 6851433.1420170712101925 Sizophumelela Road - Ward 5 459017 9349577.1820180306013621 Software 117300 11700020180306013639 GPS 4000 3305

184

UKEY V202_PROJDE Amended Budget Actuals Total20180306013642 Camera: Technical Services 10000 986020180306013645 Measuring Wheel 1500 56020180306013657 Filing Cabinet for Technical Services 12699 1250020180306013666 4 x 4’4 Printer (x2) 10000 4810.6820180306013669 Laptops (x5) & Desktop (x2) 152848 14005020180306013675 Fulfathi, Percy and Ndosi Road 169357 020180306013678 Macebo Road 484966 281921.44 33866711 39060051

20170712101943 Scottburgh CBD Upgrade (Roads) 16561404 16556134 16561404 16556134

Total: Technical Services 61540115 61670312

75501115 69044599

5.7 CAPITAL SPENDING ON 5 LARGEST PROJECTS Table 5.5 Spending on 5 largest projects

VOTE NUMBER VOTE DESCRIPTION 30 JUNE 2018

ACTUAL EXPENDITURE20170712101943 SCOTTBURGH CBD UPGGRADE

(COGTAR 16 561 404

20170712101967 Nkombe Road - Ward 8 R 5 646 507

20170712101964 Gqolweni Road - Ward 14 R 3 932 000

20170712101946 Mgangeni Causeway Bridge - Ward 4 R 2 100 000

20170712101958 Inkosi Qiko Hall - Ward 3 R 2 000 000

5.8 BASIC SERVICE AND INFRASTRUCTURE BACKLOGS – OVERVIEW

There has been a major improvement in the delivery of Basic Services such as Sanitation in the Umdoni Munici-pal Area even though some areas lack adequate sanitation however; the data above shows figures that delivery of this service to the people has improved. In 2001 1,605 people had no toilets however by 2010 only 291 had no access to toilets. People who still use the Bucket System have de-creased from, 552 to 50 in 2010. The number of people uti-lizing Flush Toilets has increased as well.


5.9 CASH FLOW The Municipality has maintained a positive cash flow for the year under review, the details of which are shown in the Cash Flow Statement. The net cash and cash equivalents at year end have decreased by 8.83% as compared to previous fi-nancial year; and 95.90% performance against the budgeted net cash increase at year end. The budget approved for the 2017/2018 - 2019/2020 financial years retained the focus on cash availability in order to show a gradual increase in cash balances over the next few years.

Standard Bank of SA Limited, Scottburgh Branch - Account No. 05 279 168 8

Table 5.6: Bank Statements Balance

2018 2017Bank statement balance at end of year

5 716 922 11 747 628

5.10 BORROWING AND INVESTMENTS No new borrowings were incurred during the year under review.

Investments for the year under review

Table 5.7: Investments

Investments for the year (incl. call accounts) are as follows:2018 2017

Standard Bank Of SA Ltd 56 054 451 64 307 409Absa 16 936 372 16 002 902Nedbank 101 320 367 95 680 012First National Bank 19 345 521 18 122 145

193 656 711 194 112 469

Total interest earned on investments 14 285 877 12 149 774

5.11 PUBLIC PRIVATE PARTNERSHIPS The Municipality had no long term contracts or Public Private Partnerships, for the year under review.

COMPONENT C: CASHFLOW MANAGEMENT AND INVESTMENTS

186

COMPONENT D: OTHER FINANCIAL MATTERS

5.12 SUPPLY CHAIN MANAGEMENT Supply chain management (SCM) is an integral part of financial management. This function integrates the planning, procurement and provisioning processes, and seeks to introduce best practices, whilst at the same time addressing Government’s preferential procurement policy objectives.

These are phases that distinguish the SCM processes:- Demand management which deals with the planning

process, such as: - Determination of market strategy.- Acquisition management which deals with the

procurement processes, such as: - Identification of preferential policy objectives which

include the implementation of BBBEE scorecards as adopted in December 2011;

- Compilation of tender documentation, including Conditions;

- Determination of evaluation criteria;- Evaluation of tenders and tabling of recommendations;- Compilation and signing of contract documents; and- Contract administration (contract register).- Logistics management, which deals with provision of

services; and- Disposal management, which deals with disposal of

assets once their lifespan has come to an end.

Improvements made in the 2017/2018 financial year included the consolidation of the following which were introduced in the previous financial year:o Contract register where we monitor the spending of

awarded bids;o Checklist schedule for quotations below R200 000,

all costs inclusive, to ensure full compliance with the requirements of the bid and legislative prescripts;

o Monitoring of the quotation register, where service provider information is updated regularly before an appointment is made;

o Registering of bids awarded to Construction Industry Development Board (CIDB);

o Reporting of awarded bid contracts and quotations to National Treasury on a live feed;

o Recording of pre-evaluation/functionality scoring for bids

in order to document how the committee arrives at their scoring and the deliberations that took place;

o Recording of all site briefing meetings for us to have documentation on what was discussed and to know changes made; and

Challenges that we continue to experience:• Compliance to SDBIP by user departments as items are

not procured according to the procurement plan;• Committee members not attending the bid committee

meetings;• Specifications are not clear, which leads to bids being

cancelled;• Bidders not fully completing the bid documents and

attaching the necessary information;• Information of service providers is not properly updated;• Late submission of requests for procurement from the user

departments, which leads to the inability to conclude SCM processes on time. This results in unnecessary extension of contracts;

• Poor understanding of contract management;• Lack of understanding of deviation and its acceptable

reasons; and• Non-disclosure of interests by bid committee members.

Umdoni Municipality complies with the prescribed framework, Section 112 of the Municipal Finance Management Act No. 56 of 2003 (MFMA), when acquiring goods and services in a way that is fair, equitable, transparent, competitive and cost-effective. This is achieved by the following activities: • We advertise all our bids in public and on the Municipality

website for transparency;• We do that in order to obtain value for money as there

will be competitive bidding of price and/or proposal offers from various service providers;

• Bids are opened in public and offers are read in public to avoid corruption and tempering with bid prices;

• Intention to award for a successful bidder is published in order to allow objections, if any, from other service providers;

• Unsuccessful bidders are informed in writing of the bid outcome; and

• A bid register is published on the website to offer those who could not make it to the bid opening to have the result of the bid opening.


5.13 GRAP COMPLIANCE The financial statements have been prepared in accordance with the effective Standards of Generally Recognised Accounting Practices (GRAP), as approved by the Minister of Finance, including any interpretations, guidelines and directives issued by the Accounting Standards Board and the Municipal Finance Management Act, 2003 (Act No. 56 of 2003).

The following GRAP standards have been issued but are not yet effective and have not been adopted by the municipality:

GRAP 20 Related Party Disclosures

GRAP 32 Service Concession Arrangements: Grantor

GRAP 34 Separate Financial Statements

GRAP 35 Consolidated Financial Statements

GRAP 36 Investments in Associates and Joint Ventures

GRAP 37 Joint Arrangements

GRAP 38 Disclosure of Interests in Other Entities

GRAP 108 Statutory Receivables

GRAP 109 Accounting by Principals and Agents

GRAP 110 Living and Non-living Resources

None of these standards and interpretations are anticipated to have a material impact on the municipality’s financial statements. Management has considered all of the foregoing GRAP standards issued but not yet effective and effective and anticipates that the adoption of these standards will not have a significant impact on the financial position, financial performance or cash flows of the municipality.

188

C H A P T E R 6AUDITOR GENERAL AUDIT F INDINGS YEAR 1 (PREVIOUS) 2016-17

6.1 AUDITOR GENERAL REPORT YEAR 2016-17 REPORT OF THE AUDITOR-GENERAL TO THE KWAZULU-NATAL PROVINCIAL LEGISLATURE AND THE COUNCIL ON UMDONI MUNICIPALITYReport on the audit of the financial statementsOpinion1. I have audited the financial statements of the Umdoni Municipality as set out on pages. to ..., which comprise the

statement of financial position as at 30 June 2017, and the statement of financial performance, statement of changes in net assets and statement of cash flows and statement of comparison of budget information with actual information for the year then ended 30 June 2017, as well as the notes to the financial statements, including a summary of significant accounting policies.

2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Umdoni Municipality as at 30 June 2017, and its financial performance and cash flows for the year then ended in accordance with the South African Standards of Generally Recognised Accounting Practice (SA Standards of GRAP) and the requirements of the Municipal Finance Management Act of South Africa, 2003 (Act No. 56 of 2003) (MFMA) and the Division of Revenue Act of South Africa, 2016 (Act No. 3 of 2016) (DoRA).

Basis for opinion3. I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under

those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of this report.

4. I am independent of Umdoni Municipality in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants (IESBA code) and the ethical requirements that are relevant to my audit in South Africa. have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.

5. believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Other matter6. I draw attention to the matter below. My opinion is not modified in respect of this matter.

Unaudited disclosure notes7. In terms of section 125(2)(e) of the MFMA the municipality is required to disclose particulars of non-compliance with the

MFMA in the financial statements. This disclosure requirement did not form part of the audit of the financial statements and accordingly t do not express an opinion thereon.

Responsibilities of the accounting officer for the financial statements8. The accounting officer is responsible for the preparation and fair presentation of the financial statements in accordance

with SA Standards of GRAP, the requirements of MFMA and DoRA and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

9. In preparing the financial statements, the accounting officer is responsible for assessing the Umdoni Municipality’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the intention is to liquidate the municipality or cease operations, or there is no realistic alternative but to do so.

Auditor-general’s responsibilities for the audit of the financial statements10. My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from

material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with


the ISAS will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

1 1. A further description of my responsibilities for the audit of the financial statements is included in the annexure to this auditor’s report.Introduction and scope

Report on the audit of the financial statementsIntroduction and scope 12. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued

in terms thereof; I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected development priorities presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance.

13. My procedures address the reported performance information, which must be based on the approved performance planning documents of the municipality.

14. evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice for basic services delivery and infrastructure development and local economic development presented in the annual performance report of the municipality for the year ended 30 June 2017.

15. I performed procedures to determine whether the reported performance information was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

16. I did not raise any material findings on the usefulness and reliability of the performance information for the selected development priorities.

Other matters17. I draw attention to the matters below. My opinion is not modified in respect of these matters.

Achievement of planned targets18. The annual performance report on pages’ x to x for information on the achievement of planned targets for the year and

explanations provided for the under/overachievement of a significant number of targets.

Adjustment of material misstatements19. I identified material misstatements in the annual performance report submitted for auditing. These material

misstatements were on the reported performance information of basic services delivery and infrastructure development. As management subsequently corrected the misstatements, I did not identify any material findings on the usefulness and reliability of the reported performance information.

Report on audit of compliance with legislationIntroduction and scope20. In accordance with the PAA and the general notice issued in terms thereof I have a responsibility to report material

findings on the compliance of the municipality with specific matters in key legislation. performed procedures to identify findings but not to gather evidence to express assurance.

The material findings in respect of the compliance criteria for the applicable subject matters are as follows:

Annual financial statements21. The financial statements submitted for auditing were not prepared in all material respects in accordance with the

requirements of section 122 of the MFMA. Material misstatements of current assets, revenue, expenditure and

190

disclosure items identified by the auditors in the submitted financial statement were subsequently corrected and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified audit opinion.

Procurement and contract management22. Some of the goods and services with a transaction value of below R200 000 were procured without obtaining the

required price quotations, in contravention of by Municipal supply chain management (SCM) regulations 17(a) and (c).23. Some of the goods and services of a transaction value above R200 000 were procured without inviting competitive

bids, as required by SCM regulation 19(a). Deviations were approved by the accounting officer even though it was not impractical to invite competitive bids, in contravention of SCM regulation 36(1).

24. Sufficient appropriate audit evidence could not be obtained that construction contracts were awarded to contractors that were registered with the Construction Industry Development Board in accordance with section 18(1) of Construction Industry Development Board Act (Act No. 38 of 2000) and Construction Industry Development Board 17 and 25(7A).

Expenditure management25. Effective steps were not taken to prevent irregular expenditure amounting to R48,06 million as disclosed in note 42 to

the annual financial statements, as required by section 62(1)(d) of the MFMA. The majority of irregular expenditure is as a result of incorrect application of the section 32 of the SCM regulations which allows the accounting officer to procure goods and services for the municipality under contract secured by other organ of state. Irregular expenditure amounting to R28,80 million was incurred on the construction of Gqolweni Road and construction of Nkombe Road key projects.

26. Money owed by the municipality was not always paid within 30 days as required by section of the ME-MA.

Strategic planning and performance management27. The council failed to adopt an oversight report containing the council’s comments on the annual report within the

prescribed timelines, as required by section 129(1) of the MFMA.28. The oversight report adopted by the council on the 2015-16 annual report was not made public, as required by section

129(3) of the MFMA.

Other information29. The accounting officer is responsible for the other information. The other information comprises the information

included in the annual report which includes the mayor’s foreword, the accounting officer’s report and the audit committee’s report. The other information does not include the financial statements, the auditor’s report and those selected development priorities presented in the annual performance report that have been specifically reported in the auditor’s report.

30. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.

31. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected development priorities presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated.

32. I did not receive the other information prior to the date of this auditor’s report. When I do receive and read this information, if I conclude that there is a material misstatement therein; I am required to communicate the matter to those charged with governance and request that the other information be corrected. If the other information is not corrected, I may have to retract this auditor’s report and re-issue an amended report as appropriate; however, if it is corrected this will not be necessary.


Internal control deficiencies33. I considered internal control relevant to my audit of the financial statements, reported performance information and

compliance with applicable legislation; however, my objective was not to express any form of assurance thereon.34. The matters reported below are limited to the significant internal control deficiencies that resulted finding on compliance

with legislation included in this report.

Leadership35. The leadership did not adequately oversee and monitor effective implementation of the action plans to prevent

non-compliance. In this regard, the recommendations made by the audit committee to address the internal control deficiencies were not addressed in good time.

Financial management36. Senior management did not review and monitor the implementation of its compliance checklist to ensure that the

municipality to ensure compliance with applicable laws and regulations.

Other reports37. draw attention to the following engagements conducted by various parties that had, or could have, an impact on

the matters reported in the municipality’s financial statements, reported performance information, compliance with applicable legislation and other related matters. These reports did not form part of my opinion on the financial statements or my findings on the reported performance information or compliance with legislation.

38. At the request of the municipality an independent party is conducting a criminal investigation into possible misappropriation of the municipality’s assets. This investigation was still in progress at the date of this report.

39. At the request of the municipality, KZN COGTA initiated an investigation into the use of the section 32, the section which allows the accounting officer to procure goods and services for the municipality under contract secured by other organ of state. This investigation was still in progress at the date of this report.

Pietermaritzburg

30 November 2017

S O U T H A F R I C A

Auditing to build public confidence

192

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ion

requ

irem

ents

ar

e no

t met

.

CPA

Elle

ctro

nic

8332

56, R

57 0

00.0

0 ,C

YA S

ound

Inve

st-

men

t hol

ding

835

412

: R74

442

.00

,Ulw

a-zi

Fun

eral

Ser

vice

s 83

5374

:R30

000

.0

0,A

dven

ture

trav

el

8359

07 ;

R12

585

.78,

E

lect

ro M

aste

r 836

674:

R

3 53

4.00

. Um

hlan

ga

Atto

rney

Tabl

e6.1

: Pla

n of

cor

rect

ive

mea

sure

s 20

16/2

017

Aud

it R

epor

t


No

Cat

egor

y Fi

ndin

gs

Act

ion

Plan

Pe

rson

R

esp.

D

ue D

ate

M

anag

e-m

ent c

om-

men

t

Stat

usIA

Com

men

t

3.S

CM

Proc

urem

ent a

nd c

ontr

act m

anag

e-m

ent

Suf

ficie

nt a

ppro

pria

te a

udit

evid

ence

co

uld

not b

e ob

tain

ed th

at c

on-

stru

ctio

n co

ntra

cts

wer

e aw

arde

d to

co

ntra

ctor

s th

at w

ere

regi

ster

ed w

ith

the

cons

truct

ion

Indu

stry

Dev

elop

men

t B

oard

in a

ccor

danc

e w

ith s

ectio

n 18

(1

) of C

onst

ruct

ion

Indu

stry

Dev

elop

-m

ent B

oard

Act

(Act

No.

38 o

f 200

0)

and

Con

stru

ctio

n In

dust

ry D

evel

op-

men

t Boa

rd 1

7 an

d 25

(7A

).

All

cont

ract

will

be

kep

t in

a pl

ace

of s

afe

– ke

epin

g fo

r au

dit p

urpo

se

and

a re

gist

er

of c

ontra

cts

will

be

mai

ntai

ned.

CFO

/ S

CM

M

anag

er30

Jun

e 20

18A

ll co

n-tra

cted

that

w

ere

done

th

roug

h th

e S

CM

are

up

date

d

and

kept

in

the

safe

pl

ace.

Res

olve

dW

e in

spec

ted

the

bid

docu

men

t for

the

2017

/201

8 FY

and

we

note

d th

at a

ll aw

ards

th

at h

as b

een

mad

e fo

r th

is 2

018/

2019

FY

wer

e re

gist

ered

with

CID

B

No

Cat

ego-

ry

Find

ings

A

ctio

n Pl

an

Pers

on

Res

p.

Due

Dat

e

Man

age-

men

t com

-m

ent

Stat

usIA

Com

men

t

4.S

CM

Expe

nditu

re M

anag

emen

t

Effe

ctiv

e st

eps

wer

e no

t tak

en to

pre

-ve

nt ir

regu

lar e

xpen

ditu

re a

mou

ntin

g to

R48

06

Mill

ion

as d

iscl

osed

in n

ote

42 to

the

annu

al fi

nanc

ial s

tate

men

ts,

as re

quire

d by

sec

tion

62(1

) (d)

of

the

MFM

A. T

he m

ajor

ity o

f irr

egul

ar

expe

nditu

re is

as

a re

sult

of in

corr

ect

appl

icat

ion

of th

e se

ctio

n 32

of t

he

SC

M re

gula

tions

, whi

ch a

llow

s th

e ac

coun

ting

offic

er to

pro

cure

goo

ds,

and

serv

ices

for t

he m

unic

ipal

ity u

nder

co

ntra

ct s

ecur

e by

oth

er o

rgan

of

stat

e. Ir

regu

lar e

xpen

ditu

re a

mou

ntin

g to

R28

, 80

Mill

ion

was

incu

rred

on

the

cons

truct

ion

of G

qolw

eni R

oad

and

Con

stru

ctio

n of

Nko

mbe

Roa

d ke

y pr

ojec

ts.

The

mun

icip

ali-

ty to

impl

emen

t co

nseq

uenc

e m

anag

emen

t as

a p

reve

nta-

tive

mea

sure

/co

ntro

l. Irr

egu-

lar e

xpen

ditu

re

to b

e tre

ated

in

term

s of

se

ctio

n 32

of

the

MFM

A,

inve

stig

atio

n an

d re

cove

ry

of m

onie

s fro

m

liabl

e pe

rson

s.

UIF

W in

curr

ed

will

be

imm

edi-

atel

y re

porte

d to

CoG

TA.

Dev

iatio

ns

regi

ster

to b

e m

aint

aine

d.

CFO

/ E

xpen

ditu

re

Man

ager

02/0

2/20

18P

revi

ous

FY

mat

ters

are

w

ith c

ounc

il.

Dur

ing

the

curr

ent F

Y th

ere

wer

e no

app

oint

-m

ents

mad

e th

roug

h S

32

Par

tial

Res

olve

dW

e in

spec

ted

the

cont

ract

regi

ster

for

2017

/201

8 FY

and

we

note

d th

at n

o ap

poin

t-m

ents

mad

e th

roug

h S

ectio

n 32

for 2

017/

2018

FY

and

furth

erm

ore

the

inve

stig

atio

n ar

e st

ill

pend

ing

for i

rreg

ular

ex

pend

iture

incu

rred

in

the

2016

/201

7 FY

.

194

No

Cat

egor

y Fi

ndin

gs

Act

ion

Plan

Pe

rson

R

esp.

D

ue D

ate

M

anag

emen

t com

men

tSt

atus

IA

Com

men

t

5.Fi

nanc

eEx

pend

iture

Man

age-

men

t

Mon

ey o

wed

by

the

mun

icip

ality

was

not

al

way

s pa

id w

ithin

30

days

as

requ

ired

by

sect

ion

65 (2

) of t

he

MFM

A.

Moi

nes

to b

e re

cove

red

from

per

sons

re

spon

sibl

e fo

r fru

itles

s an

d w

aste

ful e

xpen

-di

ture

due

to

late

pay

men

t.

CFO

/ E

xpen

ditu

re

Man

ager

/All

HoD

’s

30 J

une

2018

Invo

ice

rece

ipt r

econ

is

bein

g do

ne a

nd re

view

ed

wee

kly,

Cre

dito

rs a

ged

anal

ysis

als

o do

ne m

onth

-ly.

The

fina

nce

depa

rtmen

t st

ill re

ceiv

e in

voic

es fr

om

serv

ice

prov

ider

s w

ith n

o bu

dget

and

no

orde

r num

-be

rs fr

om d

epar

tmen

ts.

Res

olve

dW

e In

spec

ted

Cre

dito

rs

aged

ana

lysi

s fo

r the

m

onth

of M

ay 2

018

and

ten

(10)

pay

men

t vo

uche

rs. W

e no

ted

that

all

paym

ent a

re

mad

e w

ithin

30

days

No

Cat

egor

y Fi

ndin

gs

Act

ion

Plan

Pe

rson

R

esp.

D

ue D

ate

M

anag

emen

t

com

men

t

Stat

usIA

Com

men

t

6.C

or-

pora

te

Ser

vice

s

Stra

tegi

c pl

anni

ng

and

perf

orm

ance

m

anag

emen

t

The

coun

cil f

aile

d to

ad

opt a

n ov

ersi

ght

repo

rt co

ntai

ning

the

coun

cil’s

com

men

ts

on th

e an

nual

repo

rt w

ithin

the

pres

crib

ed

timel

ines

, as

requ

ired

by s

ectio

n 12

9 (1

) of

the

MFM

A.

The

over

sigh

t rep

ort

adop

ted

by th

e co

unci

l on

the

2015

-16

annu

al

repo

rt w

as n

ot m

ade

publ

ic, a

s re

quire

d by

se

ctio

n 12

9 (3

) of t

he

MFM

A.

The

mun

icip

al-

ity d

evel

op a

n an

nual

repo

rt an

d ov

ersi

ght

prep

arat

ion

plan

with

tim

efra

mes

for

key

mile

ston

es.

The

annu

al

repo

rt to

be

ta-

bled

to C

ounc

il by

31

Janu

ary

and

sent

for

publ

ic c

om-

men

t im

med

i-at

ely

ther

eafte

r. O

vers

ight

com

-m

ittee

mus

t ha

ve s

ched

uled

m

eetin

g pr

ior t

o re

com

men

da-

tion

to C

ounc

il on

the

appr

oval

of

the

annu

al

repo

rt. T

his

rem

edy

will

be

appl

ied

from

18

/19

finan

cial

ye

ar a

s tim

e-lin

es fo

r 17/

18

have

not

bee

n ac

hiev

ed.

GM

: C

orpS

erv

30/0

6/20

18A

nnua

l rep

ort w

as ta

bled

to

Aud

it C

omm

ittee

and

at

tend

ees

as a

t 13

Apr

il 20

18 a

nd fu

rther

adj

ust-

men

ts to

info

rmat

ion

was

re

ques

ted.

It is

ant

ici-

pate

d th

at th

e do

cum

ent

will

be

brou

ght b

efor

e th

e O

vers

ight

Com

mitt

ee

agai

n on

ce a

ll an

cilla

ry

and

requ

ired

info

rmat

ion

has

been

sig

ned

off b

y al

l st

akeh

olde

rs.

Ann

ual r

epor

t for

17/

18

was

ado

pted

by

coun

cil

on 3

0 M

ay 2

018.

Res

olve

dW

e in

spec

ted

the

Cou

ncil

agen

da d

ated

30

May

20

18 a

nd w

e co

nfirm

ed

that

Cou

ncil

adop

ted

Ann

ual r

epor

t.


No

Cat

egor

y Fi

ndin

gs

Act

ion

Pla

n

Per

son

Res

p.

Due

Dat

e

Man

agem

ent C

omm

ent

Sta

tus

IA C

omm

ent

7.A

MM

Lead

ersh

ip

The

lead

ersh

ip d

id n

ot

adeq

uate

ly o

vers

ee

and

min

or e

ffect

ive

impl

emen

tatio

n of

the

actio

n pl

ans

to p

reve

nt

non-

com

plia

nce.

In th

is

rega

rds,

the

reco

m-

men

datio

ns m

ade

by

the

audi

t com

mitt

ee to

ad

dres

s th

e in

tern

al

cont

rol d

efici

enci

es

wer

e no

t add

ress

ed in

go

od ti

me.

Man

agem

ent

will

ade

quat

ely

over

see

the

effe

ctiv

e im

ple-

men

tatio

n of

th

e ac

tion

plan

s to

pre

vent

non

–

com

plia

nce.

AM

M :M

r X

ulu

30/0

6/20

18Le

ader

ship

com

mitt

ed

that

all

AG

que

ries

shou

ld

be s

tand

ing

item

s on

the

MA

NC

O a

gend

a in

ord

er to

m

onito

r the

impl

emen

tatio

n on

the

Inte

rnal

Con

trol

Unr

esol

ved

Thro

ugh

the

insp

ectio

n on

the

MA

NC

O a

gend

a da

ted

16 O

ctob

er 2

018

and

no A

G q

uerie

s w

ere

atta

ched

.

No

Cat

egor

y Fi

ndin

gs

Act

ion

Pla

n

Per

son

Res

p.

Due

Dat

e

Man

agem

ent C

omm

ent

Sta

tus

IA C

omm

ent

8.A

MM

Fina

ncia

l Man

agem

ent

Sen

ior m

anag

emen

t di

d no

t rev

iew

and

m

onito

r the

impl

emen

-ta

tion

of it

s co

mpl

ianc

e ch

eckl

ist t

o en

sure

th

at th

e m

unic

ipal

ity to

en

sure

com

plia

nce

with

ap

plic

able

law

s an

d re

gula

tions

.

Man

agem

ent

will

mak

e al

l at

tem

pts

to

pros

pect

ive

com

ply

with

id

entit

y la

ws

and

regu

la-

tions

.

AM

M :M

r X

ulu

30/0

6/20

18Th

e m

unic

ipal

ity w

ill a

dopt

th

e co

mpl

ianc

e ch

eckl

ist

that

will

be

mon

itore

d by

In

tern

al A

udit

Uni

t.

Unr

esol

ved

The

chec

klis

t has

not

ye

t ado

pted

by

Man

-ag

emen

t.

196

No

Cat

egor

y Fi

ndin

gs

Act

ion

Pla

n

Per

son

Res

p.

Due

Dat

e

Man

agem

ent

Com

men

t

stat

us

IA C

omm

ent

9.A

nnua

l Fi

nanc

ial

stat

e-m

ent

The

finan

cial

sta

te-

men

ts s

ubm

itted

for

audi

ting

wer

e no

t pr

epar

ed in

al m

ater

ial

resp

ects

in a

ccor

danc

e w

ith th

e re

quire

men

ts

of s

ectio

n 12

2 of

the

MFM

A. M

ater

ial m

is-

stat

emen

ts o

f non

-cur

-re

nt a

sset

s, re

venu

e,

and

expe

nditu

re a

nd

disc

losu

re it

ems

iden

-tifi

ed b

y th

e au

dito

rs in

th

e su

bmitt

ed fi

nan-

cial

sta

tem

ents

wer

e su

bseq

uent

ly c

orre

cted

an

d th

e su

ppor

ting

reco

rds

wer

e pr

ovid

ed

subs

eque

ntly,

resu

lt-in

g in

the

finan

cial

st

atem

ents

rece

ivin

g an

unq

ualifi

ed a

udit

opin

ion.

The

finan

cial

st

atem

ents

of

Um

doni

M

unic

ipal

ity

will

be

prep

are

acco

rdin

g to

M

FMA

/GA

AP

CFO

30/0

8/20

18Th

e fin

anci

al s

tate

men

ts

of U

mdo

ni M

unic

ipal

ity w

ill

be p

repa

re a

ccor

ding

to

MFM

A/G

AA

P

Res

olve

dR

esol

ved

The

belo

w g

raph

sum

mar

ises

the

prog

ress

mad

e/ s

tatu

s of

prio

r yea

r find

ings

rais

ed b

y th

e A

udito

r Gen

eral

of S

outh

Afri

ca.


COMPONENT B: AUDITOR GENERAL OPINION OF FINANCIAL YEAR 0 (CURRENT0 2017-2018 6.2 AUDITOR GENERAL REPORT 2017-2018 Report of the auditor-general to the KwaZulu-Natal Provincial Legislature and the council on uMdoni Municipality Report on the audit of the financial statementsOpinion1. I have audited the financial statements of the uMdoni Municipality as set out on pages … to …, which comprise the

statement of financial position as at 30 June 2018, the statement of financial performance, statement of changes in net assets, statement of cash flows and statement of comparison of budget information with actual information for the year then ended, as well as the notes to the financial statements, including a summary of significant accounting policies.

2. In my opinion, the financial statements present fairly, in all material respects, the financial position of the uMdoni Municipality as at 30 June 2018, and its financial performance and cash flows for the year then ended in accordance with the South African Standards of Generally Recognised Accounting Practice (SA Standards of GRAP) and the requirements of the Municipal Finance Management Act of South Africa, 2003 (Act No. 56 of 2003) (MFMA) and the Division of Revenue Act of South Africa, 2017 (Act No. 3 of 2017) (Dora).

Basis for opinion3. I conducted my audit in accordance with the International Standards on Auditing (ISAs). My responsibilities under

those standards are further described in the auditor-general’s responsibilities for the audit of the financial statements section of this report.

4. I am independent of the municipality in accordance with the International Ethics Standards Board for Accountants’ Code of ethics for professional accountants (IESBA code) and the ethical requirements that are relevant to my audit in South Africa. I have fulfilled my other ethical responsibilities in accordance with these requirements and the IESBA code.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Emphasis of matter6. I draw attention to the matter below. My opinion is not modified in respect of this matter.

Irregular expenditure 7. As disclosed in note 48 to the financial statements, the municipality incurred irregular expenditure of R45,89 million

(2016-17: R48,06 million) as it did not follow a proper procurement process.

Other matter8. I draw attention to the matter below. My opinion is not modified in respect of this matter.

Unaudited disclosure notes9. In terms of section 125(2)(e) of the MFMA, the municipality is required to disclose particulars of non-compliance

with the MFMA in the financial statements. This disclosure requirement did not form part of the audit of the financial statements and, accordingly, I do not express an opinion on it.

Responsibilities of the accounting officer for the financial statements10. The accounting officer is responsible for the preparation and fair presentation of the financial statements in accordance

with the SA Standards of GRAP and the requirements of the MFMA and Dora, and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

198

11. In preparing the financial statements, the accounting officer is responsible for assessing the municipality’s ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless the appropriate governance structure either intends to liquidate the municipality or to cease operations, or has no realistic alternative but to do so.

Auditor-general’s responsibilities for the audit of the financial statements12. My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from

material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

13. A further description of my responsibilities for the audit of the financial statements is included in the annexure to this auditor’s report.

Report on the audit of the annual performance reportIntroduction and scope14. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued

in terms thereof, I have a responsibility to report material findings on the reported performance information against predetermined objectives for selected objectives presented in the annual performance report. I performed procedures to identify findings but not to gather evidence to express assurance.

15. My procedures address the reported performance information, which must be based on the approved performance planning documents of the municipality, I have not evaluated the completeness and appropriateness of the performance indicators included in the planning documents. My procedures also did not extend to any disclosures or assertions relating to planned performance strategies and information in respect of future periods that may be included as part of the reported performance information. Accordingly, my findings do not extend to these matters.

16. I evaluated the usefulness and reliability of the reported performance information in accordance with the criteria developed from the performance management and reporting framework, as defined in the general notice, for the following selected objective presented in the annual performance report of the municipality for the year ended 30 June 2018.

Objective Pages in annual performance reportKPA 2: Basic services delivery and infrastructure development x – x

17. I performed procedures to determine whether the reported performance information was properly presented and whether performance was consistent with the approved performance planning documents. I performed further procedures to determine whether the indicators and related targets were measurable and relevant, and assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.

18. I did not raise any material findings on the usefulness and reliability of the reported performance information for this objective.

Other matters19. I draw attention to the matters below.

Achievement of planned targets 20. The annual performance report on pages xx to xx includes information on the achievement of planned targets for the

year.


Adjustment of material misstatements21. I identified material misstatements in the annual performance report submitted for auditing. These material

misstatements were on the reported performance information of KPA 2: basic services delivery and infrastructure development. As management subsequently corrected the misstatements, I did not raise any material findings on the usefulness and reliability of the reported performance information.

Report on the audit of compliance with legislationIntroduction and scope22. In accordance with the PAA and the general notice issued in terms thereof, I have a responsibility to report material

findings on the compliance of the municipality with specific matters in key legislation. I performed procedures to identify findings but not to gather evidence to express assurance.

23. The material findings on compliance with specific matters in key legislation are as follows:

Annual financial statements and annual reports24. The financial statements submitted for auditing were not prepared, in all material respects, in accordance with the

requirements of section 122(1) of the MFMA. Material misstatements of non-current assets, current assets, revenue and disclosure items identified by the auditors in the submitted financial statements were subsequently corrected, and the supporting records were provided subsequently, resulting in the financial statements receiving an unqualified audit opinion.

25. I could not obtain sufficient appropriate audit evidence that the 2016-17 annual report was tabled in the municipal council within seven months after the end of the financial year, as required by section 127(2) of the MFMA.

26. I could not obtain sufficient appropriate audit evidence that the council adopted an oversight report containing the council’s comments on the annual report within the prescribed timelines, as required by section 129(1) of the MFMA.

Expenditure management27. Reasonable steps were not taken to prevent irregular expenditure and fruitless and wasteful expenditure, as required

by section 62(1)(d) of the MFMA.

Procurement and contract management 28. Sufficient appropriate audit evidence could not be obtained that all contracts were awarded in accordance with the

legislative requirements as sufficient appropriate audit evidence was not provided for an award with a value of R19,8 million.

29. Some of the contracts were awarded to bidders based on functionality criteria that differed from those stipulated in the original invitation for bidding, in contravention of Preferential Procurement Regulations 5(6) and 5(7).

Other information30. The accounting officer of the municipality is responsible for the other information. The other information comprises the

information included in the annual report. The other information does not include the financial statements, the auditor’s report thereon and the selected objective presented in the annual performance report that have been specifically reported on in the auditor’s report.

31. My opinion on the financial statements and findings on the reported performance information and compliance with legislation do not cover the other information and I do not express an audit opinion or any form of assurance conclusion thereon.

32. In connection with my audit, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements and the selected objective presented in the annual performance report, or my knowledge obtained in the audit, or otherwise appears to be materially misstated.

33. I did not receive the other information prior to the date of this auditor’s report. When I do receive and read this information, if I conclude that there is a material misstatement therein, I am required to communicate the matter to

200

those charged with governance and request that the other information be corrected. If the other information is not corrected, I may have to retract this auditor’s report and re-issue an amended report as appropriate. However, if it is corrected this will not be necessary.

Internal control deficiencies34. I considered internal control relevant to my audit of the financial statements, reported performance information and

compliance with applicable legislation; however, my objective was not to express any form of assurance on it. 35. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on

compliance with legislation included in this report. 36. Leadership did not establish effective oversight and monitoring over financial reporting processes and compliance with

laws and regulations.

Other reports37. I draw attention to the following engagements conducted by various parties that had, or could have, an impact on

the matters reported in the municipality’s financial statements, reported performance information, compliance with applicable legislation and other related matters. These reports did not form part of my opinion on the financial statements or my findings on the reported performance information or compliance with legislation.

38. At the request of the municipality, KwaZulu-Natal CoGTA initiated an investigation on supply chain management. The investigation covered the period 1 July 2016 to 30 June 2017 and was concluded in February 2018. The recommendations for this investigation were still in progress as at the date of this auditor’s report.

39. A further four investigations relating to the loss of funds and various other supply chain management issues are being conducted by CoGTA. These investigations were in progress as at the date of this auditor’s report.

Pietermaritzburg

12 December 2018


Tabl

e6.1

: Pla

n of

cor

rect

ive

mea

sure

s 20

17/2

018

Aud

it R

epor

t

No

Cat

egor

y Fi

ndin

gs

Act

ion

Plan

Pe

rson

Res

p.

Due

D

ate

Inte

rnal

Aud

it C

omm

ents

1.Irr

egul

ar e

x-pe

nditu

re

As

disc

lose

d in

not

e 48

to

the

finan

cial

sta

tem

ents

, the

m

unic

ipal

ity i

ncur

red

irreg

-ul

ar e

xpen

ditu

re o

f R

45,8

9 m

illio

n (2

016-

17:

R48

,06

mill

ion)

as

it di

d no

t fo

llow

a

prop

er p

rocu

rem

ent

pro-

cess

.

Irreg

ular

, fru

itles

s an

d w

aste

ful e

xpen

-di

ture

will

be

prep

ared

and

repo

rted

to

coun

cil a

s an

d w

hen

avai

labl

e to

per

-fo

rm a

n in

vest

igat

ion

and

deci

de o

n th

e ap

prop

riate

cou

rse

of a

ctio

n.

Est

ablis

h a

stee

ring

com

mitt

ee to

mon

-ito

r th

e im

plem

enta

tion

of t

he A

ctio

n P

lan

on a

qua

rterly

bas

is.

MM

Qua

r-te

rlyIn

tern

al A

udit

shal

l mon

itor t

he

impl

emen

tatio

n of

the

act

ion

by m

anag

emen

t and

aud

it th

e su

ppor

ting

evid

ence

on

a qu

ar-

terly

bas

is

No

Cat

egor

y

Find

ings

A

ctio

n Pl

an

Pers

on R

esp.

D

ue

Dat

e

Inte

rnal

Aud

it C

omm

ents

2.A

djus

tmen

t of

mat

eria

l mis

-st

atem

ents

I id

entifi

ed

mat

eria

l m

is-

stat

emen

ts

in

the

annu

al

perfo

rman

ce

repo

rt su

b-m

itted

for

aud

iting

. Th

ese

mat

eria

l m

isst

atem

ents

w

ere

on th

e re

porte

d pe

rfor-

man

ce i

nfor

mat

ion

of K

PA

2:

basi

c se

rvic

es

deliv

ery

and

infra

stru

ctur

e de

vel-

opm

ent.

As

man

agem

ent

subs

eque

ntly

cor

rect

ed t

he

mis

stat

emen

ts,

I di

d no

t ra

ise

any

mat

eria

l fin

ding

s on

the

use

fuln

ess

and

reli-

abili

ty o

f th

e re

porte

d pe

r-fo

rman

ce in

form

atio

n.

The

quar

terly

per

form

ance

rep

orts

will

be

pre

pare

d an

d su

bmitt

ed I

nter

nal

Aud

it fo

r aud

iting

. The

aud

it re

port

will

be

use

d to

iden

tify

area

s of

that

nee

ds

to b

e ad

dres

sed.

Qua

rterly

per

form

ance

ass

essm

ents

to

be p

erfo

rmed

and

the

outc

ome

of s

uch

will

be

used

to

impr

ove

the

qual

ity o

f in

form

atio

n an

d re

porti

ng.

M: I

DP

/PM

S

MM

Qua

r-te

rly

Qua

r-te

rly

Inte

rnal

Aud

it sh

all m

onito

r the

im

plem

enta

tion

of t

he a

ctio

n by

man

agem

ent a

nd a

udit

the

supp

ortin

g ev

iden

ce o

n a

quar

-te

rly b

asis

6.2.

1 R

EMED

IAL

AC

TIO

N/ P

LAN

OF

CO

RR

ECTI

VE M

EASU

RES

202

No

Cate

gory

Fi

ndin

gs

Actio

n Pl

an

Pers

on R

esp.

Du

e Da

te

Inte

rnal

Aud

it Co

mm

ents

3.An

nual

Fi

nanc

ial

stat

emen

ts

The

finan

cial

st

ate-

men

ts

subm

itted

fo

r au

ditin

g w

ere

not

pre-

pare

d, in

all m

ater

ial r

e-sp

ects

, in

acc

orda

nce

with

the

req

uire

men

ts

of s

ectio

n 12

2(1)

of t

he

MFM

A.

Mat

eria

l m

is-

stat

emen

ts o

f no

n-cu

r-re

nt

asse

ts,

cu

rrent

as

sets

, re

venu

e an

d di

sclo

sure

ite

ms

iden

-tifi

ed b

y th

e au

dito

rs in

th

e su

bmitt

ed fi

nanc

ial

stat

emen

t wer

e su

bse-

quen

tly c

orre

cted

, an

d th

e su

ppor

ting

reco

rds

wer

e pr

ovid

ed s

ubse

-qu

ently

, res

ultin

g in

the

finan

cial

sta

tem

ents

re-

ceiv

ing

an u

nqua

lified

au

dit o

pini

on

Hal

f-yea

rly A

FS to

be

prep

ared

an

d pr

esen

ted

to

the

Audi

t C

omm

ittee

an

d th

ey

will

be

used

as

a ya

rdst

ick

to im

prov

e th

e qu

ality

of t

he A

FS.

Will

deve

lop

a ye

ar-e

nd p

ro-

cess

pla

n fo

r th

e pr

epar

atio

n of

the

AFS

to

ensu

re s

moo

th

co-o

rdin

atio

n of

info

rmat

ion.

CFO

CFO

25

Feb-

ruar

y 20

19

30 M

ay

2019

Inte

rnal

Aud

it sh

all m

on-

itor

the

impl

emen

tatio

n of

the

actio

n by

man

age-

men

t and

aud

it th

e su

p-po

rting

ev

iden

ce

on

a qu

arte

rly b

asis

No

Cate

gory

Fi

ndin

gs

Actio

n Pl

an

Pers

on R

esp.

Du

e Da

te

Inte

rnal

Aud

it Co

mm

ents

4.An

nual

Re-

port

I cou

ld n

ot o

btai

n su

ffi-

cien

t ap

prop

riate

aud

it ev

iden

ce th

at th

e 20

16-

17 a

nnua

l re

port

was

ta

bled

in th

e m

unic

ipal

co

unci

l w

ithin

se

ven

mon

ths

afte

r th

e en

d of

th

e fin

anci

al

year

, as

req

uire

d by

sec

tion

127(

2) o

f the

MFM

A.

Dev

elop

and

impl

emen

t a c

om-

plia

nce

chec

klis

t to

be

mon

i-to

red

on a

mon

thly

bas

is.

M:L

EM

onth

-ly

Inte

rnal

Aud

it sh

all m

on-

itor

the

impl

emen

tatio

n of

the

actio

n by

man

age-

men

t and

aud

it th

e su

p-po

rting

ev

iden

ce

on

a qu

arte

rly b

asis


No

Cate

gory

Fi

ndin

gs

Actio

n Pl

an

Pers

on R

esp.

Du

e Da

te

Inte

rnal

Aud

it Co

mm

ents

3.An

nual

Fi

nanc

ial

stat

emen

ts

The

finan

cial

st

ate-

men

ts

subm

itted

fo

r au

ditin

g w

ere

not

pre-

pare

d, in

all m

ater

ial r

e-sp

ects

, in

acc

orda

nce

with

the

req

uire

men

ts

of s

ectio

n 12

2(1)

of t

he

MFM

A.

Mat

eria

l m

is-

stat

emen

ts o

f no

n-cu

r-re

nt

asse

ts,

cu

rrent

as

sets

, re

venu

e an

d di

sclo

sure

ite

ms

iden

-tifi

ed b

y th

e au

dito

rs in

th

e su

bmitt

ed fi

nanc

ial

stat

emen

t wer

e su

bse-

quen

tly c

orre

cted

, an

d th

e su

ppor

ting

reco

rds

wer

e pr

ovid

ed s

ubse

-qu

ently

, res

ultin

g in

the

finan

cial

sta

tem

ents

re-

ceiv

ing

an u

nqua

lified

au

dit o

pini

on

Hal

f-yea

rly A

FS to

be

prep

ared

an

d pr

esen

ted

to

the

Audi

t C

omm

ittee

an

d th

ey

will

be

used

as

a ya

rdst

ick

to im

prov

e th

e qu

ality

of t

he A

FS.

Will

deve

lop

a ye

ar-e

nd p

ro-

cess

pla

n fo

r th

e pr

epar

atio

n of

the

AFS

to

ensu

re s

moo

th

co-o

rdin

atio

n of

info

rmat

ion.

CFO

CFO

25

Feb-

ruar

y 20

19

30 M

ay

2019

Inte

rnal

Aud

it sh

all m

on-

itor

the

impl

emen

tatio

n of

the

actio

n by

man

age-

men

t and

aud

it th

e su

p-po

rting

ev

iden

ce

on

a qu

arte

rly b

asis

No

Cate

gory

Fi

ndin

gs

Actio

n Pl

an

Pers

on R

esp.

Du

e Da

te

Inte

rnal

Aud

it Co

mm

ents

4.An

nual

Re-

port

I cou

ld n

ot o

btai

n su

ffi-

cien

t ap

prop

riate

aud

it ev

iden

ce th

at th

e 20

16-

17 a

nnua

l re

port

was

ta

bled

in th

e m

unic

ipal

co

unci

l w

ithin

se

ven

mon

ths

afte

r th

e en

d of

th

e fin

anci

al

year

, as

req

uire

d by

sec

tion

127(

2) o

f the

MFM

A.

Dev

elop

and

impl

emen

t a c

om-

plia

nce

chec

klis

t to

be

mon

i-to

red

on a

mon

thly

bas

is.

M:L

EM

onth

-ly

Inte

rnal

Aud

it sh

all m

on-

itor

the

impl

emen

tatio

n of

the

actio

n by

man

age-

men

t and

aud

it th

e su

p-po

rting

ev

iden

ce

on

a qu

arte

rly b

asis

No

Cate

gory

Fi

ndin

gs

Actio

n Pl

an

Pers

on R

esp.

Du

e Da

te

Inte

rnal

Aud

it Co

mm

ents

5.An

nual

R

epor

tI c

ould

not

obt

ain

suffi

cien

t ap

prop

riate

aud

it ev

iden

ce

that

the

coun

cil a

dopt

ed a

n ov

ersi

ght r

epor

t con

tain

ing

the

coun

cil’s

com

men

ts o

n th

e an

nual

re

port

with

in

the

pres

crib

ed

timel

ines

, as

requ

ired

by s

ectio

n 12

9 (1

) of t

he M

FMA.

Dev

elop

and

impl

emen

t a c

om-

plia

nce

chec

klis

t to

be

mon

i-to

red

on a

mon

thly

bas

is.

M:L

EM

onth

-ly

Inte

rnal

Aud

it sh

all m

on-

itor

the

impl

emen

tatio

n of

the

actio

n by

man

age-

men

t and

aud

it th

e su

p-po

rting

ev

iden

ce

on

a qu

arte

rly b

asis

No

Cate

gory

Fi

ndin

gs

Actio

n Pl

an

Pers

on R

esp.

Du

e Da

te

Inte

rnal

Aud

it Co

mm

ents

6.Ex

pen-

ditu

re

Man

age-

men

t

Rea

sona

ble

step

s w

ere

not t

aken

to p

reve

nt ir

reg-

ular

exp

endi

ture

and

frui

t-le

ss a

nd w

aste

ful e

xpen

di-

ture

, as r

equi

red

by se

ctio

n 62

(1)(d

) of t

he M

FMA.

Irreg

ular

, fru

itles

s an

d w

aste

ful

expe

nditu

re

will

be

prep

ared

an

d re

porte

d to

cou

ncil

as a

nd

whe

n av

aila

ble

to p

erfo

rm a

n in

vest

igat

ion

and

deci

de o

n th

e ap

prop

riate

cou

rse

of a

ctio

n.

Esta

blis

h a

stee

ring

com

mitt

ee

to m

onito

r the

impl

emen

tatio

n of

the

Actio

n Pl

an o

n a

quar

ter-

ly b

asis

.

MM

MM

Qua

r-te

rly

30 J

an-

uary

20

19

Inte

rnal

Aud

it sh

all m

on-

itor

the

impl

emen

tatio

n of

the

actio

n by

man

age-

men

t and

aud

it th

e su

p-po

rting

ev

iden

ce

on

a qu

arte

rly b

asis

204

No

Cate

gory

Fi

ndin

gs

Actio

n Pl

an

Pers

on R

esp.

Du

e Da

te

Inte

rnal

Aud

it Co

mm

ents

7.Pr

ocur

e-m

ent

Suffi

cien

t ap

prop

riate

au-

dit

evid

ence

cou

ld n

ot b

e ob

tain

ed th

at a

ll co

ntra

cts

wer

e aw

arde

d in

ac

cor-

danc

e w

ith t

he l

egis

lativ

e re

quire

men

ts, a

s su

ffici

ent

appr

opria

te a

udit

evid

ence

w

as n

ot p

rovi

ded

for

an

awar

d w

ith a

val

ue o

f R19

, 8

milli

on.

All

cont

ract

m

anag

emen

t re

-co

rds w

ill be

kept

in a

safe

pla

ce

– ke

epin

g fo

r aud

it pu

rpos

e an

d a

regi

ster

of

cont

ract

s w

ill be

m

aint

aine

d.

Esta

blis

h a

stee

ring

com

mitt

ee

to m

onito

r the

impl

emen

tatio

n of

the

Actio

n Pl

an o

n a

quar

ter-

ly b

asis

.

M:S

CM

MM

Mon

th-

ly 30 J

an-

uary

20

19

Inte

rnal

Aud

it sh

all m

on-

itor

the

impl

emen

tatio

n of

the

actio

n by

man

age-

men

t and

aud

it th

e su

p-po

rting

ev

iden

ce

on

a qu

arte

rly b

asis

No

Cate

gory

Fi

ndin

gs

Actio

n Pl

an

Pers

on R

esp.

Du

e Da

te

Inte

rnal

Aud

it Co

mm

ents

7.Pr

ocur

e-m

ent

Som

e of

the

cont

ract

s wer

e aw

arde

d to

bid

ders

bas

ed

on fu

nctio

nalit

y cr

iteria

that

di

ffere

d fro

m t

hose

stip

u-la

ted

in t

he o

rigin

al i

nvi-

tatio

n fo

r bi

ddin

g, in

con

-tra

vent

ion

of P

refe

rent

ial

proc

urem

ent

Reg

ulat

ions

5(

6) a

nd 5

(7)

Faci

litat

e w

orks

hop

for B

id co

m-

mitt

ee m

embe

rs.

CFO

30

Mar

ch

2019

Inte

rnal

Aud

it sh

all m

on-

itor

the

impl

emen

tatio

n of

the

actio

n by

man

age-

men

t and

aud

it th

e su

p-po

rting

ev

iden

ce

on

a qu

arte

rly b

asis


The below graph summarises the progress made/ status of prior year findings raised by the Auditor General of South Africa.

Abbreviations

MM Municipal Manager

CFO Chief Financial Officer

M:IDP/PMS Manager: Integrated Development Plan and

Performance Management System

M:LE Manager : Legal Estate

M:SCM Manager : Supply Chain Management

206

COUNCILLORS, COMMITTEE ALLOCATION AND COUNCIL ATTENDANCE Umdoni Municipal Council consist of 37 Councillors, seven of which are full time Councillors. The political and gender representation of Umdoni Council during the period 1 July 2017 to 30 June 2018 was as follows:

Political Party Total No. of Councilors Male FemaleANC 23 12 11DA 7 5 2IFP 3 2 1

AL JAMA-AH 1 1 0AM4C 1 1 0EFF 1 1 0A I C 1 1 0

TOTAL 37 23 14

A P P E N D I X A :


CO

UN

CIL

LOR

N

AM

EFU

LL T

IME

/ PA

RT

TIM

EC

OM

MIT

TEE

ALL

OC

ATED

CO

UN

CIL

/ S

PEC

IAL

CO

UN

CIL

CO

MM

ITTE

E A

LLO

CAT

ED

EXC

O

7 M

embe

rs

AN

C =

5

DA

1

IFP

1

EXC

O /

SPE-

CIA

L EX

CO

CO

MM

ITTE

E A

LLO

CAT

ED

PLA

NN

ING

&

DEV

ELO

P-M

ENT

7 M

embe

rs

AN

C –

4

DA

– 2

EFF

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

MM

UN

ITY

SER

VIC

ES

8 M

embe

rs

AN

C -

5

DA

- 2

AL

JAM

AH

-1

CO

MM

ITTE

E A

LLO

CAT

ED

INFR

AST

RU

C-

TUR

E &

H

OU

SIN

G

8 M

embe

rs

AN

C –

5

DA

– 1

IFP

– 1

AM

4C -

1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

RPO

RAT

E G

OVE

R-

NA

NC

E

7 M

embe

rs

AN

C –

4

DA

– 1

IFP

– 1

AIC

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

FIN

AN

CE

7 M

embe

rs

AN

C –

5

DA

– 1

IFP

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

MPA

C

11 M

embe

rs

AN

C 7

AL

JAM

AH

– 1

IFP

– 2

AIC

– 1

TOTA

L N

UM

BER

OF

MEE

TIN

GS

HEL

D F

RO

M 1

JU

LY 2

017

TO

30 J

UN

E 20

18

2011

Exc

o

1 R

eces

s C

om.

(12)

67

9 6

66

MPA

C

1 O

vers

ight

1. C

llr R

Brij

raj

(AN

C)

PT

19 o

f20

= 95

%n/

an/

an/

a7

of 9

= 7

8%n/

an/

a7

of 7

= 1

00%

(Cha

ir)2.

Cllr

SH

Cel

e (A

NC

)

War

d 13

Cllr

PT

17 o

f 20=

85%

n/a

n/a

7 of

7 =

100

%n/

an/

an/

an/

a

3. C

llr M

J C

ele

(AN

C)

Cllr

w.e

.f fro

m

25 A

pril

2018

War

d 16

Cllr

PT

3 of

4 =

75%

n/a

n/a

n/a

n/a

1 of

1

Mem

ber w

ef

June

201

8)

n/a

n/a

4. C

llr L

R

Dla

min

i

(AN

C)

War

d 6

Clll

r

PT

20 o

f 20

= 10

0%n/

an/

a7

of 7

= 1

00%

n/a

n/a

n/a

New

Mem

ber

wef

Jun

e 20

18

5. C

llr W

T D

ube

(AN

C)

- (M

AYO

R)

EXC

O M

EM-

BER

FULL

TIM

E18

of 2

0 =

90%

12 o

f 12

= 10

0%n/

an/

an/

an/

a6

of 6

= 1

00%

(Cha

ir)

n/a

208

CO

UN

CIL

LOR

N

AM

EFU

LL T

IME

/ PA

RT

TIM

EC

OM

MIT

TEE

ALL

OC

ATED

CO

UN

CIL

/ S

PEC

IAL

CO

UN

CIL

CO

MM

ITTE

E A

LLO

CAT

ED

EXC

O

7 M

embe

rs

AN

C =

5

DA

1

IFP

1

EXC

O /

SPE-

CIA

L EX

CO

CO

MM

ITTE

E A

LLO

CAT

ED

PLA

NN

ING

&

DEV

ELO

P-M

ENT

7 M

embe

rs

AN

C –

4

DA

– 2

EFF

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

MM

UN

ITY

SER

VIC

ES

8 M

embe

rs

AN

C -

5

DA

- 2

AL

JAM

AH

-1

CO

MM

ITTE

E A

LLO

CAT

ED

INFR

AST

RU

C-

TUR

E &

H

OU

SIN

G

8 M

embe

rs

AN

C –

5

DA

– 1

IFP

– 1

AM

4C -

1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

RPO

RAT

E G

OVE

R-

NA

NC

E

7 M

embe

rs

AN

C –

4

DA

– 1

IFP

– 1

AIC

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

FIN

AN

CE

7 M

embe

rs

AN

C –

5

DA

– 1

IFP

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

MPA

C

11 M

embe

rs

AN

C 7

AL

JAM

AH

– 1

IFP

– 2

AIC

– 1

TOTA

L N

UM

BER

OF

MEE

TIN

GS

HEL

D F

RO

M 1

JU

LY 2

017

TO

30 J

UN

E 20

18

2011

Exc

o

1 R

eces

s C

om.

(12)

67

9 6

66

MPA

C

1 O

vers

ight

6. C

llr D

P G

ambu

she

AN

C

PT

17 o

f 20

= 85

%n/

an/

a6

of 7

= 8

6%n/

an/

an/

aM

embe

r wef

Ju

ne ‘1

8

7. C

llr J

NE

G

wal

a

AN

C

War

d 19

Cllr

PT

15 o

f 20

= 75

%n/

an/

an/

an/

an/

a5

of 6

= 8

3%3

of 6

= 5

0%

Res

igne

d w

ef

May

18

8. C

llr D

MM

H

leng

wa

AN

C

PT

18 o

f 20

= 90

%n/

an/

an/

an/

an/

a4

of 6

= 6

7%3

of 7

= 4

3%

9. C

llr Z

T H

long

wa

AN

C

War

d 2

Cllr

PT

18 o

f 20

= 90

%n/

an/

an/

an/

a6

of 6

= 1

00%

n/a

6 of

7 =

86%

10. C

llr D

N

Hlo

ngw

a

(AN

C) :

Cllr

wef

1/

7/17

War

d 18

Cllr

PT

19 o

f 20

= 95

%%

n/a

4 of

6 =

67%

n/a

n/a

n/a

n/a

n/a


CO

UN

CIL

LOR

N

AM

EFU

LL T

IME

/ PA

RT

TIM

EC

OM

MIT

TEE

ALL

OC

ATED

CO

UN

CIL

/ S

PEC

IAL

CO

UN

CIL

CO

MM

ITTE

E A

LLO

CAT

ED

EXC

O

7 M

embe

rs

AN

C =

5

DA

1

IFP

1

EXC

O /

SPE-

CIA

L EX

CO

CO

MM

ITTE

E A

LLO

CAT

ED

PLA

NN

ING

&

DEV

ELO

P-M

ENT

7 M

embe

rs

AN

C –

4

DA

– 2

EFF

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

MM

UN

ITY

SER

VIC

ES

8 M

embe

rs

AN

C -

5

DA

- 2

AL

JAM

AH

-1

CO

MM

ITTE

E A

LLO

CAT

ED

INFR

AST

RU

C-

TUR

E &

H

OU

SIN

G

8 M

embe

rs

AN

C –

5

DA

– 1

IFP

– 1

AM

4C -

1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

RPO

RAT

E G

OVE

R-

NA

NC

E

7 M

embe

rs

AN

C –

4

DA

– 1

IFP

– 1

AIC

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

FIN

AN

CE

7 M

embe

rs

AN

C –

5

DA

– 1

IFP

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

MPA

C

11 M

embe

rs

AN

C 7

AL

JAM

AH

– 1

IFP

– 2

AIC

– 1

TOTA

L N

UM

BER

OF

MEE

TIN

GS

HEL

D F

RO

M 1

JU

LY 2

017

TO

30 J

UN

E 20

18

2011

Exc

o

1 R

eces

s C

om.

(12)

67

9 6

66

MPA

C

1 O

vers

ight

11.

Cllr

NY

Kha

bela

AN

C

War

d 7

Cllr

PT

18 o

f 20

= 90

%n/

a5

of 6

= 8

3%n/

an/

an/

an/

an/

a

12. C

llr T

K

hath

i

AN

C -

(DEP

. M

AYO

R)

EXC

O M

EM-

BER

FULL

TIM

E13

of 2

0 =

65%

9 of

12

= 7

5%n/

a7

of 7

= 1

00%

(Cha

ir)

n/a

n/a

n/a

n/a

13. C

lr S

SI

Khw

ela

AN

C. –

EX

CO

M

EM

BE

R W

EF

8 A

UG

US

T 20

17

War

d 14

Cllr

FULL

TIM

E16

of 2

0 =

80%

7 of

11

= 64

%6

OF

6 =

100%

Cha

ir w

ef

Aug

ust 2

017

n/a

n/a

n/a

n/a

n/a

Cllr

DS

Lut

huli

AN

C

-4

of 5

Dec

ease

d 14

N

ov 2

017

n/a

n/a

n/a

n/a

2 of

2 (D

e-ce

ased

Nov

)n/

a3

of 3

Dec

ease

d N

ov)

14. C

llr B

O

Mbe

le

AN

C

War

d 1

Cllr

PT

17 o

f 20

= 85

%n/

an/

an/

an/

an/

a6

of 6

= 1

00%

n/a

210

CO

UN

CIL

LOR

N

AM

EFU

LL T

IME

/ PA

RT

TIM

EC

OM

MIT

TEE

ALL

OC

ATED

CO

UN

CIL

/ S

PEC

IAL

CO

UN

CIL

CO

MM

ITTE

E A

LLO

CAT

ED

EXC

O

7 M

embe

rs

AN

C =

5

DA

1

IFP

1

EXC

O /

SPE-

CIA

L EX

CO

CO

MM

ITTE

E A

LLO

CAT

ED

PLA

NN

ING

&

DEV

ELO

P-M

ENT

7 M

embe

rs

AN

C –

4

DA

– 2

EFF

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

MM

UN

ITY

SER

VIC

ES

8 M

embe

rs

AN

C -

5

DA

- 2

AL

JAM

AH

-1

CO

MM

ITTE

E A

LLO

CAT

ED

INFR

AST

RU

C-

TUR

E &

H

OU

SIN

G

8 M

embe

rs

AN

C –

5

DA

– 1

IFP

– 1

AM

4C -

1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

RPO

RAT

E G

OVE

R-

NA

NC

E

7 M

embe

rs

AN

C –

4

DA

– 1

IFP

– 1

AIC

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

FIN

AN

CE

7 M

embe

rs

AN

C –

5

DA

– 1

IFP

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

MPA

C

11 M

embe

rs

AN

C 7

AL

JAM

AH

– 1

IFP

– 2

AIC

– 1

TOTA

L N

UM

BER

OF

MEE

TIN

GS

HEL

D F

RO

M 1

JU

LY 2

017

TO

30 J

UN

E 20

18

2011

Exc

o

1 R

eces

s C

om.

(12)

67

9 6

66

MPA

C

1 O

vers

ight

15. C

llr B

C

Mng

adi

AN

C -

EXC

O

MEM

BER

War

d 3

Cllr

FULL

TIM

E19

of 2

0 =

95%

12 o

f 12

= 10

0%n/

an/

a9

of 9

= 1

00%

(Cha

ir)

n/a

n/a

n/a

16. C

llr N

P M

panz

a

AN

C -

SPEA

K-

ER

FULL

TIM

E18

of 2

0 =

90%

n/a

n/a

n/a

n/a

5 of

6 =

83%

n/a

n/a

17.

Cllr

HD

T M

tam

bo

AN

C

War

d 4

Cllr

PT

17 o

f 20=

85%

n/a

n/a

n/a

n/a

n/a

3 of

6 =

50%

5 of

7 =

71%

18. C

llr L

N

Mye

nde

AN

C

PT

17 o

f 20

= 85

%n/

an/

an/

a6

of 9

= 6

7%n/

an/

an/

a

19. C

llr M

C

Ngc

obo

AN

C

War

d 5

Cllr

PT

20 o

f 20

= 10

0%n/

an/

an/

a7

of 9

= 7

8%n/

an/

an/

a


CO

UN

CIL

LOR

N

AM

EFU

LL T

IME

/ PA

RT

TIM

EC

OM

MIT

TEE

ALL

OC

ATED

CO

UN

CIL

/ S

PEC

IAL

CO

UN

CIL

CO

MM

ITTE

E A

LLO

CAT

ED

EXC

O

7 M

embe

rs

AN

C =

5

DA

1

IFP

1

EXC

O /

SPE-

CIA

L EX

CO

CO

MM

ITTE

E A

LLO

CAT

ED

PLA

NN

ING

&

DEV

ELO

P-M

ENT

7 M

embe

rs

AN

C –

4

DA

– 2

EFF

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

MM

UN

ITY

SER

VIC

ES

8 M

embe

rs

AN

C -

5

DA

- 2

AL

JAM

AH

-1

CO

MM

ITTE

E A

LLO

CAT

ED

INFR

AST

RU

C-

TUR

E &

H

OU

SIN

G

8 M

embe

rs

AN

C –

5

DA

– 1

IFP

– 1

AM

4C -

1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

RPO

RAT

E G

OVE

R-

NA

NC

E

7 M

embe

rs

AN

C –

4

DA

– 1

IFP

– 1

AIC

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

FIN

AN

CE

7 M

embe

rs

AN

C –

5

DA

– 1

IFP

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

MPA

C

11 M

embe

rs

AN

C 7

AL

JAM

AH

– 1

IFP

– 2

AIC

– 1

TOTA

L N

UM

BER

OF

MEE

TIN

GS

HEL

D F

RO

M 1

JU

LY 2

017

TO

30 J

UN

E 20

18

2011

Exc

o

1 R

eces

s C

om.

(12)

67

9 6

66

MPA

C

1 O

vers

ight

20.

Cllr

FM

N

gwan

e

AN

C

War

d 17

Cllr

PT

13 o

f 20

= 65

%n/

an/

an/

a6

of 9

= 6

7%n/

an/

a4

of 7

= 5

7%

21. C

llr P

N

Nom

bika

AN

C

War

d 11

Cllr

PT

15 o

f 20

= 75

%n/

an/

an/

an/

a5

of 6

= 8

3%n/

an/

a

22. C

llr S

C

Sha

nge

AN

C

War

d 8

Cllr

PT

17 o

f 20

= 85

%n/

an/

a5

of 7

= 7

1%n/

an/

an/

an/

a

23. C

llr P

E

Thab

ethe

AN

C

War

d 9

Cllr

PT

20 o

f 20

= 10

0%n/

a6

of 6

=100

%n/

an/

an/

an/

an/

a

24. C

llr M

A K

han

Al J

ama

Ah

PT

20 o

f 20

= 10

0%n/

an/

a7

of 7

= 1

00%

n/a

n/a

n/a

7 of

7 =

100

%

212

CO

UN

CIL

LOR

N

AM

EFU

LL T

IME

/ PA

RT

TIM

EC

OM

MIT

TEE

ALL

OC

ATED

CO

UN

CIL

/ S

PEC

IAL

CO

UN

CIL

CO

MM

ITTE

E A

LLO

CAT

ED

EXC

O

7 M

embe

rs

AN

C =

5

DA

1

IFP

1

EXC

O /

SPE-

CIA

L EX

CO

CO

MM

ITTE

E A

LLO

CAT

ED

PLA

NN

ING

&

DEV

ELO

P-M

ENT

7 M

embe

rs

AN

C –

4

DA

– 2

EFF

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

MM

UN

ITY

SER

VIC

ES

8 M

embe

rs

AN

C -

5

DA

- 2

AL

JAM

AH

-1

CO

MM

ITTE

E A

LLO

CAT

ED

INFR

AST

RU

C-

TUR

E &

H

OU

SIN

G

8 M

embe

rs

AN

C –

5

DA

– 1

IFP

– 1

AM

4C -

1

CO

MM

ITTE

E A

LLO

CAT

ED

CO

RPO

RAT

E G

OVE

R-

NA

NC

E

7 M

embe

rs

AN

C –

4

DA

– 1

IFP

– 1

AIC

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

FIN

AN

CE

7 M

embe

rs

AN

C –

5

DA

– 1

IFP

- 1

CO

MM

ITTE

E A

LLO

CAT

ED

MPA

C

11 M

embe

rs

AN

C 7

AL

JAM

AH

– 1

IFP

– 2

AIC

– 1

TOTA

L N

UM

BER

OF

MEE

TIN

GS

HEL

D F

RO

M 1

JU

LY 2

017

TO

30 J

UN

E 20

18

2011

Exc

o

1 R

eces

s C

om.

(12)

67

9 6

66

MPA

C

1 O

vers

ight

25.

Cllr

RB

B

hool

a

AM

4C

War

d 12

Cllr

PT

20 o

f 20

=

100%

n/a

n/a

n/a

n/a

n/a

n/a

n/a

26. C

llr K

K

Arm

ugam

D.A

.

PT

19 o

f 20

=

95%

n/a

6 of

6 =

100

%n/

an/

an/

an/

an/

a

27. C

llr E

V

Bap

tie

D.A

. - E

XCO

M

EMB

ER

War

d 10

Cllr

FULL

TIM

E19

of 2

0 =

95%

12 o

f 12

=

100%

n/a

n/a

5 of

7 =

71%

n/a

6 of

6 =

100

%n/

a

28. C

llr J

J E

ast

D.A

.

PT

18 o

f 20

= 89

%n/

a4

of 5

= 8

0%

(Rep

lace

d by

C

lr M

ahar

aj)

n/a

n/a

n/a

n/a

n/a

29. C

llr S

D

Mdl

uli

DA

PT

16 o

f 20

– 80

%n/

an/

an/

a2

of 2

= 1

00%

n/a

n/a

n/a


CO

UN

CIL

LOR

N

AM

EFU

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COMMITTEE AND COMMITTEE PURPOSES

COMMITTEES (OTHER THAN MAYORAL / EXECUTIVE COMMITTEE AND PURPOSE OF COMMITTEECOMMITTEE PURPOSE OF COMMITTEE

Finance Committee The Finance Committee reports to EXCO in respect of the following : Financial Planning, financial policies, financial management and financial reports, administration, bylaws regulations and associated procedures and debt recovery.

Planning & Development Committee The Planning & Development Committee reports to EXCO in respect of the following: -Building InspectorateTown PlanningLEDEnvironmental Matters

Infrastructure and Housing The Infrastructure & Housing Committee reports to EXCO in respect of the following: -Service Delivery & Administration;DevelopmentManagement;Funding;Planning and MaintenanceHousing

Corporate Governance The Corporate Governance Committee reports to EXCO in respect of the following: -Labor related matters;Employment EquityHuman Resource ManagementSkills DevelopmentOccupational Health & SafetyBusiness Continuity PlanningCouncil and Support and auxiliary servicesRecords ManagementInformation and Communications TechnologyEnterprise SecurityCorporate Strategies, systems and servicesPerformance ManagementCorporate CommunicationsLegal ServicesOrganizational development

Community Services The Community Services Committee reports to EXCO in respect of the following: -Libraries;BeachesBuilding Maintenance, public facilities, sportsfield, cemeteries, Thusong center, parks and gardensProtection Services, fire and disaster

A P P E N D I X B :

216

THIRD TIER ADMINISTRATIVE STRUCTURE

Municipal Manager

Manager: Internal Audit

GM: Financial Services GM: Community Services GM: Corporate Services GM: Planning & Development GM: Technical Services

Dr. VP Tsako

Vacant

Ms. T Mhlongo Mrs. L Shange Mrs. N Ncame Mrs. M Mzotho Mrs. S Mngadi

SCHEDULE OF WARD COMMITTEE MEETINGS ROSTERMonthly Meeting

JAN FEB MAR APR MAY JUN

Ward 1 20/01 Sphephile 10am

01/02 Sphephile 10am

03/03 Sphephile 10 am

07/04 10amSphephile

05/05 10amSphephile

02/06 10amSphephile

Ward 2 08/01 Ndunduma 11am

07/02 Sanqula 11am

07/03 Mceleni 11am

04/04 Ophondwe 11am

08/05 Bhewula 11am

06/06 Khakhama 11am

Ward 3 06/01 Nkampula 11am

03/02 Nkampula 11am

03/03 Qiko Tribal 11am

07/04 Nkampula 11am

05/05 Nkampula 11am

02/06 Nhlayenza 11am

Ward 4 06/01 Kenterton Hall 09:30am

07/02 Qwembe Hall 9:30am

07/03 Amanyuswa Tribal 9:30am

04/04 Bhadane Hall 9:30

09/05 Kenterton Hall 9:30


07/01 Dumisa Hall 10am






Ward 6 06/01 Mistake Farm 1pm

08/02 MPCC Hall 10am

03/03 Mistake Farm 10am

04/04 MPCC 10a 03/05 Mistake Farm 10a

06/06 MPCC 10am

Ward 7 07/01 02/02 05/03 05/04 09/05 04/06

Ward 8 06/01 MPCC 10am

02/02 MPCC10am

02/03 MPCC10am

06/04 MPCC 10a 04/05 MPCC 10a 01/06 MPCC 10a

Ward 9 05/01/2017 06/02 06/03 03/04 01/05 05/06

Ward 10 No meeting 15/02/2017 15/03/2017 12/04/2017 17/05/2017 14/06/2017

Ward 11 06/01 Mbetheni 10a

03/02 Shayamoya 10a

03/03 Esperanza 10am

07/04 Echibini 10a

05/05 Mbetheni 10a

02/06 Shayamoya 10a

Ward 12 12/02 Bhandi Creche 4pm

12/03 Ghandi Creche 4pm



11/06 GhandiCreche 4pm

Ward 12 08/01 09/02 03/03 03/04 09/05 02/06

Ward 13 19/01 03/02 03/03 08/04 10/05 03/06

Ward 14 01/02 Amandawe Hall 4pm

02/03 Amandawe 4pm

04/04 Amandawe 4pm

03/05 Amandawe 4pm

01/06 Amandawe 4pm

Ward 15 15/02/2017 15/03/2017 19/04/2017 17/05/2017 14/06/2017

Ward 16 29/1/17 3pmNsongeni

05/03 Ndosi Road 3pm

16/04 Hluzi Area 3pm

7/05 Cele Store &Mahlongwa 3pm

4/06 Mgobhozi Church 3pm

Ward 17 4/02 Sitholulwazi 11:30

4/03 Bhakajane Hall 11:30

8/04 Sitholulwazi 11:30

6/05 Bhakajane 11:30


Ward 18 23/01 Dalusizo High 2pm

20/02 Moyeni Primary 2pm

27/03 Vulindlela 2pm

24/04 Ekukhanyeni 2pm

22/05 Okhalweni 2pm

19/06 Amahlongwa 2pm

Ward 19 15/01 9a Celokuhle Primary

04/02 10am Mkakwa Hall

04/03 10am Vulamehlo Boadroom

01/04 10aMahlabathini Hall

06/05 10aNtontonto School

03/06 10aAssemblies of God

A P P E N D I X C :


Monthly Meeting

JUL AUG SEP OCT NOV DEC

Ward 1 07/07 10amSphephile

04/08 10amSphephile

01/09 10amSphephile

06/10 10amSphephile

03/11 10amSphephile

01/12 10amSphephile

Ward 2 04/07 Shukumis 11am

08/08 Mandlalathi 11am

05/09 Ndunduma 11am

03/10 Sanqula 11am

07/11 Mceleni 11am

05/12 Ophondwe-ni 11am

Ward 3 07/07 Bhewula Hall 11am

04/08 Nkampula 11am

01/09 Nkampula 11am

06/10 Qiko Tribal 11am

03/11 Nhlayenza 11am

01/12 Nkampula 11am

Ward 4 06/07 Kenterton Hall 9:30

08/08 Bhadane Hall 9:30

07/09 Qwembe Hall 9:30


07/11 Amanyuswa 9:30


Ward 5 05/07 Dumisa Hall 10am






Ward 6 04/07 Mistake Farm 10a

02/08 MPCC 10am


02/10 MPCC 10am


01/12 MPCC 10am

Ward 7 03/07 06/08 07/09 03/10 08/11 09/12

Ward 8 06/07 MPCC 10a 06/08 MPCC 10a 07/09 MPCC 10a 05/10 MPCC 10a 02/11 MPCC 10a 07/12 MPCC 10a

Ward 9 03/07 07/08 04/09 02/10 06/11 04/12

Ward 10 12/07/2017 16/08/2017 13/09/2017 11/10/2017 15/11/2017 13/12/2017

Ward 11 07/07 Ellingham 10am

04/08 Egoli 10am 01/09 Esperanza 10am

06/10 Mbetheni 10am

03/11 Shayamoya 10am

01/12 Mbetheni 10am

Ward 12 16/07 Ghandi-Creche 4pm



15/10 Ghandi Creche



Ward 12 06/07 05/08 02/09 05/10 03/11 02/12

Ward 13 05/07 04/08 02/09 04/10 04/11 03/12

Ward 14 05/07 Amandawe 4pm

02/08 Amandawe 4pm

06/09 Amandawe 4pm

04/10 Amandawe 4pm

02/11 Amandawe 4pm

06/12 Amandawe

Ward 15 19/07/2017 16/08/2017 13/09/2017 18/10/2017 15/11/2017 13/12/2017

Ward 16 2/07 Percy Area 3pm

6/08 Gqolweni 3pm

3/09 Danganya 3pm

1/10 Nsongeni Mahlongwa 3pm

5/11 Ndosi Road 3pm

3/12 Hluzi Area 3pm

Ward 17 8/07 Bhakajane 11:30



7/10 Sitholilwazi 11:30



Ward 18 24/07 Thandol-wethu 2pm

21/08 Olwasini 2pm

18/09 Vulindlela 2pm

23/10 Amahlong-wa 2pm

20/11 Dalusizo High 2pm

04/12 Okhalweni 2pm

Ward 19 01/07 10aVulamehlo Boad-roo

05/08 10aCelokuhle Primary

09/09 10aMjunundu Hall

07/10 10aMkakwa Hall

04/11 10amVulamehlo Boad-room

02/12 10amAssemblies of God Church

218

Ward Committee Members:-1 Ward Cllr Mbele B.O

WC Members MngomaMbheleSikhondeMjokaNxumaloMazibikoKhathiMyezaMtamboMsomi

BahloniphileEricMhleliCeliweMhlayipheliSabathaAyandaMduduziSiphoJohannes

2 Ward Cllr HLONGWA Z.TWC Members Cele

NgcoboJezaBeleNgcoboNdwalaneNzamaShanduMtshaliGumede

Sbahle GladysGabanganiNtombenhleDumisaniKhalisileSthandiweNosiphoNtombiMichaelThabile E

3 Ward Cllr Mngadi B.CWC Members Ngwane

ManciGumedeBeleNdeluShanduManyabaMbuthoCeleGumede

MzokhonaGugu EleniBhekizithaHappy-StarSlindileSboneloPrimroseMthandeniNkosiyelizweNelisiwe Velephi

4 Ward Cllr Mntambo H.D.TWC Members Ndimande

MbheleHlongwaMsaniMsaniNtombelaMbheleNdlovuMayezaMaduna

SelbyZakheleEuniceVusiBhekinkosiNondumisoZimiseleMandisaVitalis DJoseph

5 Ward Cllr Ngcobo M.CWC Members Ngcongo

Msoni NcayiyaSheziKhawulaDlaminiMjokaMkhizeNgidiMbele

LungisaniNomthandazoGloriousVictoriaBusisiweNhlanhlaMondliThembinkosiZifikileThembeni


6 Ward Cllr Dlamini L.RWC Members Chiliza

JwaraRadebeShoziMtoloNgidiShoziMbiliCele

ThokozileHlanyisaniAlbertJabulileNkanyisoRuthBalungileThembileMxolisi F

7 Ward Cllr Khabela N.YWC Members Naidoo

GumedeMndiyataMzimelaCeleMhlongoJijiSoniGumede

MariemuthooThandi TherionNonhlanhlaPhilaniPatrickNkosikhonaDingeni JoyceEmmanuelSindisiwe Janet

8 Ward Cllr Shange S.CWC Members Ncwane

SokhuluMazibukoShingaKhuzwayoGumedeMbamboMyendeMyendeDuma

EnockBridgetVulindlelaNokubongaVolcaThuthukaniLunganiTimothyNhlanhlaPrimrose

9 Ward Cllr Thabethe P.EWC Members Khumalo

HlongwaneMsaniGumedeNyuswaHlongwaneNdovelaMkhizeHlongwaneMagubane

SthembileSindisiweThembisileMfanafikileZaneleMfanaseLunganeWisemanThobileLucia

10 Ward Cllr Baptie E.VWC Members Henderson

SimpkinsArnisonDowneyMfekaKoulountisPickeringMc KenzieJacobsMynhardt

James ThomsonColinDadidJaneSbusisoCoastantinosBrian MelvinMeryLourensAndries P

220

11 Ward Cllr Nombika P.NWC Members Mlambo

GcabasheNgongomaDlaminiDlaminiNgcoboMnguniNjikitaPetersKhoza

Lizwi LimitBongani DMdakhiDuduQinisilePhelelaphiJaonahSiphosethoBuyelaphiAgnes

12 Ward Cllr Bhoola RWC Members Pillay

RampersadGovenderMgwabaBhoolarWoodrajMngomaMkhizeMbheleShezi

SylvieLutchmidevLoganathanGraceShrithaAshwinBhekiThobileZwileMfanafuthi

13 Ward Cllr Cele Sboniso S.HWC Members Autar

PonnusamyNgebezaZamaVeeriahNjiloRangasamyCeleRanjithHlongwa

Suresh CChinsamyVeliswaNtombifikileRufusSthokoza ASoobramoneyNtombifuthiRampersadSthandiwe

14 Ward Cllr Khwela SSIWC Members Ngongoma

MbhuthoNyawoseKhathiCeleNdlovuMsaniNdlovuMkhungoNyawose

BongiweJeyibiDoreenMusawenkosiThokozaniNonhlanhlaAfricaNhlanhlaBalungileThokozile M

15 Ward Cllr Singh SWC Members Suryakant

BrijrajGroblerKistenHusonHallBotesWindellHampsonNaidoo

ParshotamReshwantJohannesBarryMargueriteAllenSalomeRiaGarethMariemithoo


16 Ward Cllr Cele M.JWC Members Mfeka

LuthuliNgcoboBhenguMaphumuloMbendeLuthuliNzamaMemelaGumede

Syabonga MartinThandazileNtokaziMbongeleniBongekileZodwaZibaMathewsNomathamsanqaThobekile

17 Ward Cllr Ngwane F.MWC Members Bhengu

CeleKhuzwayoNgcoboGambusheNkomoMhlongoMkhizeCelePakkies

Mandisa NatasiaSindisiweBusisiwe RoseHlengiweHlengiweNonhlanhlaGugu CarolThokozileLakheniSihle Godson

18 Ward Cllr Hlongwa N.PWC Members Mnyandu

MadlalaCeleNyawoseMkhizeSamboZamisaKhanyileMtetwaMtetwa

NdumisoSizakeleSpheleleZaneleLindiweNokuthula RNanaPhakamaFaninjani SakazaThinky Zandile

19 Ward Cllr Gwala J.N.EWC Members Khuzwayo

CeleMkhizeMchunuMbheleSambadaMsaneVeziSheziMgozi

PhakamileSihleSithenjwaTholakeleVivianNomusa NdondoSimoProtasBongani JeromeMbusiswa

222

A P P E N D I X D :

POWERS & FUNCTIONS OF MUNICIPALITY/ENTITY Ref. No

Type Local District

Air Pollution XBuilding Regulations XChild Care Facilities XElectricity Reticulation ESKOM Fire Fighting Services X Local Tourism Shared Municipal Airports Shared Municipal Health Services Shared Municipal Public Transport XPontoons, Ferries, Jetties, Piers and Harbours XStormwater Management Systems in Built – up areas XTrading Regulations XPotable Water XSanitation XBillboards and the display of Advertisements in Public Areas XCemeteries, Funeral Parlours and Crematoria Shared Cleansing X Control of Public Nuisances XControl of undertakings that Sell Liquor to the Public XFacilities for the Accommodation, Care and Burial of Animals X Fencing & Fences X Licensing of Dogs X Licensing and Control undertakings that sell food to the Public XLocal Amenities X Local Sport Facilities X Markets Shared Municipal Abattoirs Shared Municipal Parks & Recreation X Municipal Roads Shared Noise Pollution X Pounds XPublic Places X Refuse Removal, Refuse Dumps and Solid Waste XStreet Trading X Street Lighting X


A P P E N D I X E :

WARD INFORMATION Section 152 of the Constitution places the participation of communities at the centre of service delivery and other matters of Local Government. The Municipal Structures Act and the Municipal Systems Act provide the legislative framework for the establishment of Ward Committees within the Municipality and its area of jurisdiction. Ward Committees were introduced in Municipalities as community structures to play a critical role in linking informing the municipality about needs, potentials and challenges of the communities.

Establishment of Ward Committees

Notice was given in terms of Chapter 4 of the Local Government Municipal Systems Act of 2000 and Part 4 of Chapter 4 of the Municipal Structures Act of 1998 for the establishment of Ward Committees in all wards that fall within the jurisdiction of Umdoni Municipality. A ward committee was established for each ward in the Municipality. Umdoni is a sub-divided into 19 Wards composing of Rural and Urban components.

To enable Ward Committees to perform their functions and exercise their powers effectively, a fully equipped office was allocated to the Ward Secretariat to perform his/her duties. The provision of these facilities is to ensure that the ward Committee’s duties are performed in an efficient and effective manner. A Ward Committee Official is available at the officer support and assist administratively where necessary.

Composition of Ward Committees

A ward committee consists of the Councillor representing that Ward in Council, who must also be the chairperson of the committee; and not more than 10 other persons

When electing members, the following is taken into account as follows:a) Women must be equally represented in a ward committee b) Diversity interests in Ward to be represented c) Gender equity may be pursued by ensuring an even

spread of men and women on a Ward Committee

Frequency of Ward Committee Meetings

In accordance with the Ward Committee Policy, Ward Committees must meet at least once every quarter. Extra-ordinary meetings may be convened as and when the committee deems necessary. An annual schedule of meetings is circulated to all Ward Committees in preparation for forthcoming meetings.

224

A P P E N D I X F :W

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226

A P P E N D I X G :

RECOMMENDATIONS OF THE MUNICIPAL AUDIT COMMITTEE REPORT OF THE CHAIRPERSON: 2017/18 AUDIT & PERFORMANCE AUDIT COMMITTEE

EXTERNAL AUDIT SHARED SERVICESMembers of the External Audit Committee For The Umdoni Local Municipality:Mr. Bheki Dladla - MemberMrs. Chantel Elliott – MemberMrs. Bongeka Jojo – MemberMr. Paul Preston – Chairperson

External Audit Committee meetings and Performance Audit Committee meetings took place on the following dates:

Audit Committee Meetings1. 24th of August 20172. 29th of September 20173. 12th of December 20174. 13th of March 20185. 27th of June 2018

Performance Audit Committee meeting1. 13th of March 2018

1. INTRODUCTIONIn terms of section 62(1)(c) of the Municipal Finance Management Act, No.56 of 2003 (MFMA), the Municipal Manager is the Accounting Officer and is responsible from managing the financial administration of the Umdoni Local Municipality. The External Audit Committee is a shared services committee in the District and is appointed in terms of Municipal Legislation, to assist and to advise the Mayor, Speaker and the Municipal Manager of the Municipality. It is afforded wide powers and Statutory obligations in terms of Section 166 of the Municipal Finance Management Act and with reference to its External Audit Charter. This report documents the activities of the Audit Committee sitting as a shared audit service for the Umdoni Local Municipality for the 2017/2018 financial year.

2. MEMBERS AND MEETINGS OF THE AUDIT COMMITTEEIn terms of the MFMA and the Umdoni Local Municipality’s Audit Committee Charter, the Audit Committee as at the 30

June 2018, included four external independent members. None of the members were Councillors or the Municipal Manager. The Audit Committee met at least four (4) times for the year as per its approved Charter and once during the year as a Performance Audit Committee.

The Financial year was a very challenging one. An acting Municipal Manager was in place for the entire year, and changed frequently. The External Audit Committee was not advised formally, or informally, concerning the process or Council decisions. Audit Committee meetings took place with the Acting Municipal Manager in attendance, and sometimes without a Municipal Manager in attendance. The Internal Audit function was not performed until Mr. Sonwabile Kati, from Ray Nkonyeni Municipality, was seconded to provide assistance. The Audit Committee did not always agree with Municipalities approach to complying with its Internal Audit Charter or the approach to the Internal Audit Plan, or its manner of carrying out its functions. Effectively no credible internal audit function was in place which is in contravention of Section 165 of the MFMA.

Audit Committee meetings, after the process was driven by the Chair with the assistance of the Honourable Mayor, did take place. Discussions and meetings of a more informal nature with the Acting Municipal Manager and Internal Audit took place from time to time. These meetings included on-going assessment of Statutory compliance, risk in respect of the Municipality’s:-1. Compliance with legislation.2. Completeness and Accuracy of Financial Statements.3. Performance evaluation of Managers and in terms of

Performance Targets; 4. Considered the Municipality’s financial position. 5. Risk Compliance.6. Compliance with Statutory Performance Regulations of

2001.7. Duties concerning the function of MPAC in the Municipality.

The Audit Committee also sat as a Performance Audit Committee for performance audits in respect of Section 40, 41, 43 and 46 of the Municipal Systems Act (MSA) read in


conjunction with the Performance Regulations of 2001 and Treasury Circulars.

Councillors, unless specifically invited are excluded from meetings. However, the Honourable Mayor and the Honourable Speaker and the Chair of MPAC (who were very helpful) had standing invitations to attend Audit Committee meetings. The Audit Committee discussed issues and constructively interrogated Management. Cooperative Governance and Traditional Affairs (COGTA), the Auditor General and Provincial Treasury (are standard invitees to all meetings), and provide comment and advice but their attendance was sporadic. The Audit Committee initiated the appointment of an acting Internal Auditor, and discussions focused on compliance with the fields and areas of concern and materiality which are generally tested by the Auditor General. Audit Committee members respect and maintain the confidentiality of topics in the meetings and concerning the Agendas.

E-mailed correspondence took place separately with the Auditor General and the acting Internal Audit. An atmosphere of respect exists between the Audit Committee and some of the Municipality’s Management structures, but in particular with Mrs. Linda Harrisingh, while maintaining a healthy scepticism and independence.

3. AUDIT COMMITTEE’S RESPONSIBILITIES AND DUTIESThe Audit Committee’s responsibilities are outlined in Section 166(2) of the MFMA of the Charters. The Internal Audit and External Audit Committee Charters were reviewed by the Audit Committee and care is taken to enhance the independence and impartiality of the Audit Committee on Corporate Governance. In discharging its responsibilities for the year ended 30 June 2018 the Audit Committee considered the following:-

3.1 At Audit Committee Meetings: The Audit Committee· Reviewed the quality of the financial information, financial

statements and other Statutory and regulatory reporting required by the Municipality which was tabled before the Audit Committee;

· Reviewed the draft Annual Financial Statements and the draft Annual Performance Report prior to submission to Council and then submission to the Auditor General and made recommendations on enhancing the quality of disclosure;

· Reviewed the draft Annual Financial Statements and Draft Annual Performance Information and Report to ensure they present a balanced credible and understandable assessment of the position, performance and prospects of the Municipality and implemented corrective action;

· Reviewed the Auditor General’s proposed Management Report in relation to the year ended June 2018;

· Considered the AG’s formal Audit Finding; · Discussed problems and possible improvements in the

Municipality’s structures and Management, arising from the AG audit, and any matters the Auditor General (AG) wished to discuss;

· Isolated and discussed several areas of concerns with Internal Audit and the adequacy of reporting on the Internal Audit Plan.

· Reviewed the Auditor General’s Management Report and management response with regard to corrective action or non-material findings to be undertaken in response to significant internal audit findings;

· Identified key matters arising in the prior year’s Management Report and requested that areas for improvement on non-material findings were being properly followed up;

· Reviewed the Internal Audit Plan in conjunction with Key Performance Areas and Service Delivery and expressed on-going concerns with the completeness and accuracy of the Internal audit reports submitted;

· Reviewed contract management and compliance legislation.

· Eliminated possible misstatements in the Draft Annual Financial Statements.

· Exchanged several e-mails· Expressed concerns with the slow implementation of

Road and construction work to be paid from MIG grants· Expressed concern about possible financial

mismanagement and corruption at the Municipality· Expressed concern at the prior use of Section 32 of SCM

Regulation and under-spending on MIG Grants· The Audit Committee advised of disciplinary processes

initiated against certain managers.

3.2 Performance ManagementThe Audit Committee, sitting as a Performance Audit Committee, considered matters relating to performance management in order to discharge the responsibilities prescribed in terms of Regulation 14(4) of the Local

228

Government: Municipal Planning and Performance Management Regulations, 2001.

These responsibilities included:· A review of the quarterly reports submitted by internal

audit.· Considered the mid-year performance review and

adjusted SDBIP.· Considered Planning and Performance Management

Regulations.· Reviewed the performance management system and

testing the functionality thereof and compliance with the Municipal Systems Act and the MFMA.

· Focused on the economy, effectiveness, efficiency, reliability and impact applicable to the Municipality’s own key performance indicators.

· Considered the application of Sections 40, 41, 43 and 46 of the Municipal Systems Act, with reference to the Integrated Development Plan (IDP) and the shortcomings of the Municipality in this regard and reviewed same prior to submission to the Council and the Auditor General.

· Established that there has been regression by the Municipality concerning Sections 40, 41, 43 and 46 of the Local Government: Municipal Systems Act in that the reporting in respect of the Integrated Development Plan (“IDP”) has not always been found to be consistent with the objectives, indicators and targets in the approved annual performance plan. This was noted by the Auditor General. The Auditor General has found that the cause of the inconsistency is very much because of adequate review of reports before submission and unsatisfactory portfolios of evidence.

· Aligned the IDP, Service Delivery and Budget Implementation Plan (SDBIP) and the Municipality’s pre-determined performance targets and performance measures.

1.3 Leadership1.3.1 The Municipality has experienced managerial challenges in its leadership framework.

1.3.2 No permanent Municipal Manager was available for the financial year in question, nor was there a credible internal audit function.

1.3.3 In Financial Management the Municipality remains, at best, satisfactory. There were issues raised by the Auditor General, and these issues impact materially on

the previously sound financial health of the Municipality and the prior audit finding, there are “going concern” issues and risk.

1.3.4 The Municipality has, however, performed satisfactorily in the area of Performance Management, which is a challenging sphere, and much attention and debate took place with both the Audit Committee and by representatives of COGTA. Ms. Chiya and Mrs. Linda Harrisingh continue to assist a great deal.

1.3.5 The Auditor General has found that the Municipality has maintained satisfactory measures to evaluate of its own performance and to manage its own performance evaluation.

3.4 Internal Control and Internal AuditThe Audit Committee is responsible for monitoring and advising in respect of the effective functioning of the Internal Audit activity. Internal Audit reports functionally to the Audit Committee and administratively to the Accounting Officer. The Audit Committee:-· has direct access to Internal Audit through a reporting

relationship set out in the MFMA, with Internal Audit thus supporting its independence from Management.

· via the Chairperson has conducted private telephone calls and exchanged e-mails, and been available for meetings with Internal Audit and the Acting Municipal Manager to allow for frank discussion of issues and concerns and risk.

· monitored and expressed concerns about the performance of internal audit and the independence and effectiveness of the internal auditors.

· understands the scope of internal and external auditor’s review of internal control over financial reporting, and obtained reports on significant findings and recommendations, together with management’s responses.

· evaluated controls over the overall operational and financial reporting environment and reviewed the effectiveness of the internal controls and raised concerns.

· assessed the adequacy of performance of the internal audit function, and the adequacy of available internal audit resources and raised concerns frequently.

· reviewed the adequacy and frequency of corrective action taken in response to any Auditor General’s findings raised in the prior year and raised concerns.


· reviewed and approved the Internal Audit Charter and raised several concerns about the Municipality’s Internal Audit Plan and Internal Audit’s levels of interrogation and thoroughness of its work with regard to internal controls.

· frequently discussed matters with respect to risk assessment, the risk register and regular, ongoing asset management and the asset register and raised concerns.

· discussed at length the challenges in performance management and raised concerns.

· considered Statutory compliance in several areas of Municipal responsibility and raised concerns about the treatment of irregular expenditure by the Municipal Council.

· monitored compliance with Legislation and supply chain management and raised concerns.

· considered VAT compliance.· considered and reviewed compliance with GRAP· considered Property Plant and Equipment (PPE) and the

maintenance of the Asset Register· with Internal Audit, planned Performance Evaluations for

Senior Managers which was very much delayed· tried to identify the reasons for under spending of MIG

grants and the unacceptably slow process in awarding tenders and contracts

· Considered Section 116 of the MFMA namely the process of contract extensions

3.5 Compliance and EthicsFrom a review of various reports and discussions held at Audit Committee meetings the Audit Committee noted that a Fraud Prevention Strategy was in place and a Code of Conduct for Municipal staff and its Councillors in terms of the Municipal Systems Act was applied by the Municipality. The Audit Committee is not content that it has complied with its responsibilities. Certain documents called for that related to the award of contracts in terms of Section 32 of the Supply Chain Management Regulations were denied to the Audit Committee. There has been a material limitation of the Audit Committee’s scope in the financial year. They have not been provided. The Audit Committee has, however, reviewed the effectiveness of mechanisms for the identification and reporting of compliance with laws as set out in the pre-determined Internal Audit Plan and regulations; and the findings of regulatory bodies or audit observations. Fraud is very difficult to detect at any level.

3.6 Section 71 (of the MFMA) Management ReportThis is required at each Audit Committee meeting from

the Chief Financial Officer. It is most helpful in providing a contemporaneous indication of the financial health and state of the Municipality at any given time. The Audit Committee recommends at each meeting that monthly section 71 Management reports also be submitted to the Council during the year.

3.7 The Consideration of the Auditor General’s ReportThe Auditor General has tabled its Final Management Report and Audit Finding in respect of the year under review. The Auditor General expressed an Unqualified Opinion but with an additional matter of emphasis for the year.

3.8 In-year reports submitted in terms of the MFMAThe quarterly Performance Management System (PMS), consideration of the budget and its alignment with the IDP and SDBIP, Internal Audit reports and the Annual Performance Report have been interrogated by the Audit Committee. The Audit Committee reviewed these reports and was generally satisfied with some of the content and quality of these reports prepared in respect of performance management and issued on behalf of the Accounting Officer and management during the year under review and the minutes of the External Audit Committee reflects this.

3.9 Internal Audit FunctionMr. Sonwabile Kati, from Ray Nkonyeni Municipality, has provided some of the Internal Audit functions for the financial year, 2017/2018, and the Audit Committee notes the role he has played in Internal Audit in the Municipality in the context of this report under very difficult circumstances.

During the year under review, an audit plan was prepared based on the Annual Risk Assessment Plan. The following is a list of areas of concerns which required Internal Audit and Management’s high levels of attention:· Ethics· Asset Management Review· Bi-annual reviews of Performance Management· Financial Discipline Review· Rates Revenue· Follow Up Review: Revenue Management· Information Technology General Controls Review· Supply Chain Management Discipline Review· Corrective Action Plans: A-G Management Report & Audit

Reports· Section 36 and 17(1)(c) of Supply Chain Management

230

Regulations· Annual Financial Statements· Fraud Prevention· Statutory Compliance.· Risk Management and the Risk Register· Internal Audit Plan – which is not at all satisfactory· VAT· Use of Section 32 of the Supply Chain Management

Regulations· Amalgamation with Vulamehlo Local Municipality and the

complex consequences and outstanding issues, which remain unresolved.

The Audit Committee had some concerns with the performance of the Internal Audit function and reports that only some of the projects in terms of the approved risk based annual audit plan had been adequately provided to the Audit Committee as required by Legislation.

4. EVALUATION OF ANNUAL FINANCIAL STATEMENTSThe Audit Committee has reviewed the credibility and accuracy of the draft Annual Financial Statements and the Municipality’s draft Annual Performance Report for the year ended 30 June 2018 prior to same being submitted to the Auditor General on the 31 August 2018. The Committee reviewed the accounting policies and practices and evaluated the draft Annual Financial Statements based on the information provided to the Committee and considered the integrity of the said statements in complying in all material respects with the requirements of the MFMA and Treasury Regulations as well as the statements in terms of Generally Recognised Accounting Practice (GRAP).

The Committee will interrogate the audited financial statements together with the report of the Auditor General and the related management letter and Audit finding with management responses and the required corrective action for the previous financial year during the 2017/2018 Financial year. It will attempt to provide the Municipal Council with an authoritative and credible view of the financial position of the municipality, its efficiency and effectiveness on overall compliance with the MFMA and any other applicable legislation, and its Performance Management.

5. RESOLUTIONSWith reference to Treasury Circulars, the Audit Committee Resolved as per Annexure “A”, at its Audit Committee meetings for the year in question.

6. A.G.’S AUDIT OUTCOMEThe Unqualified Audit with additional matters to modify the report received by Umdoni, which is an important Provincial Municipality for the year is a credible achievement given the challenges experienced during the Financial Year and the ongoing challenges and the absorption of part of Vulamehlo Municipality and the burden on all the Municipality and its structures and the disruptive effect of not having a Municipal Manager in place.

7. VULAMEHLO ABSORBED INTO UMDONI LOCAL MUNICIPALITY AND ETHEKWINI METRONo meeting of the Audit Committee was called about closing out the Vulamehlo issues despite concerns being raised with the AG and with the Acting Municipal Manager. The Audit Committee, therefore, cannot give any assurances or place any reliance’s on this period after 30 June 2018 to 30 June 2018 from when the Vulamehlo Municipality was disestablished and no Resolutions were passed and no compliance with legislation and performance was considered by the Audit Committee nor was the Financial position of the Municipality at the time of dissolution, disclosed; or subsequently disclosed to the Audit Committee as they concern the Vulamehlo Local Municipality.

8. CONCLUSIONI would like to thank my Audit Committee colleagues for making themselves available to serve on this Committee and for the significant contribution that they have made. As an Audit Committee, we relied to a great extent on the Manager in the office of the Municipal Manager, Ms Linda Harrisingh, who has played a helpful role under extraordinary and circumstances. The acting CFO and other staff below the level of management at the Municipality have been helpful and their support and assistance is valued.

Mention must be made of the meaningful contribution of the MPAC Chair and the Honorable Mayor both of whose purposeful intervention has made a material and positive difference to the Audit Outcome for the year.

Mr Paul PrestonChairperson: Ugu District MunicipalityShared Services Audit CommitteeDate: December 2018


A P P E N D I X H :

LONG TERM CONTRACTS & PUBLIC PRIVATE PARTNERSHIPS

2017 - 2018Long Term Agreements:

The following long-term agreements were entered into during the year under review (30 June 2017 to1 July 2018) as listed hereunder:

Agreements Entered IntoWith:

Description Duration

KZN Sharks BoardRef. No A7 – No 1

SLA to Provide Safeguards for Bathers against Shark Attacks

1 July 2017 to 30 June 2021

Short Term Agreements:The following short-term agreements were entered into during the year under review:

Agreements Entered Into With: Description Duration

Ugu South Coast TourismRef. A8 - 1

Service Level Agreement 2017 – 2018

Bytes Universal SystemsRef. A8 – 2

Samras Support Agreement 1 July 2017 – 30 July 2018

Synapsis Ref. A8 - 4

Cemetery Agreement 1 July 2017 – 30 July 2020

KZN Department of Arts & Culture Ref. A8 - 5

Grant Agreement for Libraries 1 July 2017 – 30 July 2018

Ugu South Coast Development AgencyRef. A8 – No 6

1 July 2017 – 30 July 2018

LeasesThe following leases were entered into during the year under review:

Leases Entered IntoWith:

Description Duration

SASSA

Ref. A8 - 3

Lease of various municipal Halls 1 July 2017 – 30 June 2018

RegistersThe following registers were maintained by the Legal and Estates Section :· Leases· Tenders· Agreements· Business Licenses· Delegations of Authority· Index of all Leases and Agreements· Leases and Agreements Requiring Renewal· Legal Matters & Judgements dealt with by Attorneys· Rental Register - Properties Leased from the Municipality· Declarations and Disclosure of Interests for Councillors and Officials

232

BylawsNo new bylaws were promulgated during 2016/2017.

Business LicensesBusiness licenses are issued when new businesses open or for change of ownership. Approval from various sections namely Town Planning, Building Inspectorate, Health and Fire Sections is a pre-requisite. Licenses will only be issued when the businesses are fully compliant with all Regulations.

The following business licenses were issued during the year under review:

Business Date of IssueNino’s Coffee Shop 3 July 2017Jim’s Tavern 11 July 2017Enzo’s Pizzeria 28 July 2017Scottburgh Surf Lifesaving Club 11 August 2017Vrystaat Biltong 11 August 2017Sizabantu Liquor Store – Umkhunya area 14 August 2017Ifafa Beach Super Shop 5 September 2017Ngcece Liquor Store 14 September 2017Body Zone Gym 3 October 2017Café Erica 3 October 2017Lakeview Lifestyle Village 17 October 2017Fun Hire CC 17 October 2017Nino’s Scottburgh 17 October 2017Woolworths Scottburgh 26 October 2017D’Roy Meats 1 November 2017Hot Bake Bakery & Take-Away 6 November 2017Beach Bar 24 November 2017Sugar Beach Resort 13 December 2017Naughty but Nice 14 December 2017Bell & Anchor / Beach Bar & Entertainment 27 December 2017Wok On Inn 27 December 2017The Stone 6 December 2017Kentucky Fried Chicken - Scottburgh 18 December 2017Wishbone Pub & Grill 18 December 2017Lynton Hall 25 January 2018Anything Fishy & More 9 February 2018Govender’s Meat Market & Meat Processing Plant 16 February 2018Absolutely Perfect Water 20 February 2018The Deck 2 March 2018Beyond the Moon Sports Club 26 March 2018Club Trafford 26 March 2018The Meeting Place 29 March 2018The Edison Inn 29 March 2018Massam’s Confectionary 1 April 2018Umdoni Park Golf Club 9 April 2018Braai Hut - Scottburgh 1 May 2018La Boutique Du Chocolat 1 May 2018Sezela Country Club & Canteen 2 May 2018The Cake Art Shop 8 May 2018Pennvalley Golf Estate Country Club 14 May 2018Ekuthuthukeni Bottle Store 14 May 2018Oh My Word Coffee Shop 28 May 2018Shoprite Checkers (Pty) Ltd – Liquor Store 1 June 2018Shoprite Checkers (Pty) 1 June 2018Pick & Pay - Scottburgh 1 June 2018Enzo Pizzeria 1 June 2018Food Lovers’ Market 1 June 2018Renishaw Tuck Shop 1 June 2018Umdoni Retirement Village 1 June 2018


Aqua Vista 1 June 2018Blue Marlin Hotel 1 June 2018Oriental Lounge & Restaurant 5 June 2018John Dory Restaurant 5 June 2018Steam Spa Café 11 June 2018The Laughing Forest 11 June 2018The Spice Inn 11 June 2018Nino’s Scottburgh 11 June 2018Boxer’s Supermarket & Liquor Store – Umzinto 14 June 2018 2018Sea-Breeze Café, Sezela 26 June 2018Caradine Restaurant 28 June 2018River Valley Resorts 28 June 2018Moosa’s Cash & Carry 28 June 2018Faye’s Tuck Shop 28 June 2018Govender’s Mini Market 28 June 2018Trixy’s Pub & Grub 29 June 2018Umzinto Motor Garage / Fusion Properties 96 CC 29 June 2018

Objections and Appeals considered by the Valuation Appeal Board for the Valuation Period 1 July 2017 to 1 June 2022In terms of the Municipal Property Rates Act, the process for the lodging of objections & appeals is very briefly summarised as follows: · The new or revised Valuation Roll is advertised for inspection and calling for objections;· Any objection lodged is to be considered by the Valuer who may or may not alter his valuation;· If the Valuer reaches agreement with the objector, the Valuer amends the entry for the property in question and advises

the municipality of the change;· If the amended valuation is greater than 10% more, or less, than the original valuation, the revised valuation is referred

to the Valuation Appeals Board for review;· If the Valuer does not reach any agreement with the objector, the objector has to lodge an appeal;· The appeal is referred to the Chairman of the Valuation Appeal Board for deliberation and finality. The decision of the

Board is final.

Objections reviews and appeals were considered by the Valuation Appeal Board between January 2018 and June 2018.

StatisticsTotal Number of Objections lodged : 578

Objections settled by the objector & the valuer but where the change to the value was greater than 10% of the original value thus required compulsory review by the Valuation Appeals Board: 218

Total appeals: 15

Upheld appeals: 11

Dismissed appeals, where the revised value stands: 4

DefinitionsUpheld Appeals Appeals where the value of the property was changed through the

decision of the Valuation Appeals Board.

Dismissed Appeals Appeals where the value of the property has remained unchanged through the decision of the Valuation Appeals Board.

234

A P P E N D I X I :

MUNICIPAL ENTITY/SERVICE PROVIDER PERFORMANCE SCHEDULE

The monitoring of the service provider performance is ensured through the signing of the Service Level Agreement. It is currently being done by user department levels. The end user department is providing monthly reports to the SCM unit as well. Service providers who fail to perform are reported to SCM and the necessary action is taken including the termination of the contract or cancellation of an order.

Assessment KeyGood (G) The service has been provided at acceptable standards and within the time frames stipulated

in the SLA/Contract Satisfactory (S) The service has been provided at acceptable standards and outside of the timeframes stipu-

lated in the SLA/ContractPoor (P) The service has been provided below acceptable standards

Bid Num-ber

Name of external Service Provider

Service provided in terms

of the SLA

Value of project

Comparison with previous year (2016/2017)

Current Financial Year

(2017/2018)

Assessment of Service Providers Performance

Measures taken to improve perfor-mance

Target Actual Target Actual G S PUmjazi

Consult-ing

Electrifica-tion R 8 000 000.00

Electrify 507 HH

507 HH Electrified

Electrifica-tion of 500

House-holds

500 House-holds

electrified

35/2017Margate

Construc-tion

Construc-tion of

Mafithini Communi-

ty Hall

R2 989 187,00

n/a n/a Construct 20% of

Mafithini hall

20% of Mafithini Hall con-structed

Mfiso Construc-

tion

Construc-tion of

Mahlafuna Communi-

ty HallR 2 496 077,70

Construct 50% of

Mahlafuna Communi-

ty Hall

10% of Mahlafuna Commu-nity Hall

Construct-ed

Construct and

Complete Mahlafuna

Hall

Mahlafuna Hall con-structed

and Com-pleted

45/2017

Cece Construc-

tion JV Poisoden

Construc-tion of

Mashanela Communi-

ty hall

R 2 907 000,00

Construct 20% of

Mashanela Communi-

ty Hall

Drafted Specifica-

tions

Construct 15% of

Mashanela Hall

Construct-ed 15% of Mashanela

Hall

Mpandla Trading

(PTY) LTD

Construc-tion of

Inkosi Qiko Communi-

ty hall

R2 915 000,00

Construct 50% of

Nkosi Qiko Hall

Construct-ed 55% of Nkosi Qiko

Construct and Com-plete Nkosi Qiko Hall

Construct-ed and

Completed Nkosi Qiko

Hall

37/2017 Cece Con-struction

Olwasini Access Road R1 613 377,59

n/a n/a Upgrade 1 Km of Olwasini

Road

1 Km of Olwasini Rd up-graded

36/2017Tswella Trading

CC

Construc-tion of

Bhakajane access road

R1 564 499,18

n/a n/a Upgrade 0,3 Km of Bhakajane

Rd

0,42 Km of Bhakajane

Rd Up-graded

Jambo Construc-tion and

Plant Hire

Shinga Road R2 923 400,04

Upgrade 1,7 Km

of Shinga Road

0,9 Km of Shinga

Road upgraded

1 Shinga Road bridge

Upgrade

1 Shinga Road bridge

upgraded


Bid Num-ber



of the SLA

Value of project



(2017/2018)



Target Actual Target Actual G S P

38/2017 Eyethu Civils

Sizophu-melela access road

R1 310 627,68Upgrade

0,50 Km of Sizophu-melela Rd

0,50 Km of Sizophu-melela Rd Upgraded

Upgrade 0,3Km of Sizophu-melela Rd

0,3 Km of Sizophu-melela Rd Upgraded

Egxeni Engineer-

ing TA Umpisi Group

Ifafa road

R3 245 614,02 Upgrade 2,6 Km of Ifafa Road

1,4 Km of Ifafa Road upgraded

Upgrade 1Km of

Ifafa Road

Upgraded 1 Km of

Ifafa Road

Kulu Civils

Gqolweni Road

R9 651 151,55 Upgrade 0,8 Km of Gqlolweni to Asphalt

0 Km of Gqolweni Rd Up-

graded to Asphalt

Upgrade 1 Km of

Gqolweni to Asphalt

1 Km of Gqolweni

Rd up-graded to Asphalt

Contractor entered into a

cession contract

with NBLK Business

Enter-prise as a remedial measure for poor perfor-mance.

Egxeni Engineer-

ing TA Umpisi Group

Nkombe Road

R14 592 000,00

Upgrade 0,8 Km of Nkombe

Rd to Asphalt

0 Km of Nkombe Rd up-

graded to Asphalt

Upgrade 2 Km of

Nkombe to Asphalt

2 Km of Nkombe Rd up-

graded to Asphalt

34/2017SEBL

Civils and Plant

Kwany-uswa Bridge

R2 386 344,44 n/a n/a 15% of KwaNy-

uswa Bridge

construct-ed

17% of KwaNy-

uswa Bridge

Construct-ed

Ntungani Construc-

tion

Mgangeni Causeway

Bridge

R3 521 709,00 n/a n/a Construct and Com-

plete 1 Mgangeni Causeway

Bridge

1 Mgange-ni Cause-

way Bridge construct-

ed and completed

39/2017Eyethu

Projects and Plant

Hire

Rehabilita-tion of 5th

street

R547 882,01 n/a n/a Reha-bilitate

0,15Km of 5th Street

0,015 Km of 5th Street re-habilitated

41/2017 Uhleleko JV Igorha

Rehabil-itation of Salmon Drive

R 3 689 354,32 n/a n/a Rehabil-itate 0,4 Km of

Salmon Drive

0,4 Km of Salmon

Drive Re-habilitated

43/2017 Jamjo Civils

Rehabil-itation of Prospect

Drive

R 4 932 059,12 n/a n/a Rehabil-itate 0,4 Km of

Prospect Drive

0,4 Km of Prospect Drive Re-habilitated

Minathi Consult-

ing

Scottburgh CBD Re-

habilitation Project

Phase 2

R15 820 752,42

n/a n/a Upgrade Scottburgh

CBD

Upgraded Scottburgh

CBD

236

Bid Num-ber



of the SLA

Value of project



(2017/2018)



Target Actual Target Actual G S P

Ntungani Construc-

tion

Macebo Road

R1 698 745,39 Upgrade 1,2 Km of Macebo

Rd

0,9 Km of Macebo Rd up-graded

Upgrade 0,15 Km

of Macebo Road

0,15 Km of Macebo

Rd Up-graded

10/2015 Fattys Construc-

tion & building

Construc-tion

Additions and reno-vations to umzinto

sportsfield

R1 900 626,39 Complete Addi-

tions and Alterations to Umzinto Sportfield

0 Upgrade Umzinto

Sportfield

0

Section 32JMC0

14/04/13Mills

FitchetValuation

Roll R3 980 000

Implemen-tation and delivery of the

valuation roll from 11 July 2016 to 30 June

2012

Implemen-tation and delivery of the valua-

tion roll

Implemen-tation and delivery of the

valuation roll from 11 July 2016 to 30 June

2012

Implemen-tation and delivery of the valua-

tion roll

Bid Number

237/2017

Geo Debt Solutions

Credit Control & Debt

Collection System

R615 707 (36 month project)

Credit control and debt collection system (they were service provid-ers via a previous tender)

Supply, install and maintain credit control and debt collection system

Credit control and debt collection system

Supply, install and maintain credit control and debt collection system


A P P E N D I X J :

DISCLOSURES OF FINANCIAL INTERESTS COUNCILLORS : DECLARATION OF INTEREST : 2017/18 FINANCIAL YEAR

1 JULY 2017 TO 30 JUNE 2018

IN TERMS OF SECTION 7 OF SCHEDULE 1 TO THE LOCAL GOVERNMENT : MUNICIPAL SYSTEMS ACT, 2000 (ACT NO 32 OF 2000)

COUNCILLOR I.D. NUMBER FINANCIAL INTEREST/MEMBERSHIP OF CLOSE CORPORATION/NAME OF

INSTITUTION/SHARES / % INTEREST

EMPLOYMENT & PENSION FUND DETAILS

& MONTHLY REMUNERATION

1 Ally Mohamed

5206015111089 Shares & Securities:Inclusive Invest. Pty – 17 Shares – 17 % interest.Membership of Close Corporation:-Irwing 941 CC – 11% interest & 11% shares.

Pension Fund:Sanlam (R/A) – R4 570,00Sassa Grant – R1 650,00

2 Armugam Kisten Kenny

4510145113084 Nil indicated. Employer: Umdoni Municipality – Remuneration : R22 001,67Pension Fund:M.C.P.F : R5 692,98

3 Baptie Edwin Victor

5701155045089 Membership of Close Corporation:Total Pool Care CC : 100% Interest

Name of Employer:Umdoni MunicipalityFull Time CouncillorMonthly Remuneration – R47 375,00 pmPension:MCPF

4 Bhoola RoyithBaloo

6403255228082 Nil indicated. Name of Employer:Umdoni MunicipalityMonthly Remuneration – R18 969,38 pm

5 Brijraj Reshma

6508090184082 Nil indicated. Name of Employer:KZN Dept of Education Monthly Remuneration – R38 000 pmPension Fund:GEPF Housing Subsidy from Dept of EducationR1 200

238





6 Cele Siboniso Henry

8912115942086 Nil indicated. Name of Employer:Umdoni Municipality

7 Dlamini Lungisa Reg-gie

6912265589085 Nil indicated. Monthly Remuneration:R19 801,67 from Umdoni Municipalit

8 Dube Witness Thabani

6705065697086 Membership of Close Corporation:Kusabelele Investments : 100% InterestOther Financial Interests in any other Business Undertaking:Taxi’s : 100% Interest

Nil indicated.

9 East John James

4811075021085 Shares & Securities:Bidvest Group Ltd – 15263 SharesBid Corporation Ltd – 15263 SharesOld Mutual – 787 SharesEmployer:Umdoni & Ugu MunicipalitiesProperties Owned:40 Cowry Drive, Elysium45 Silvertree Lane – Jeffreys Bay

Pension Details:Alex Forbes Inv. Solutions – Living Annuity+-R15 900,00Monthly Remuneration:-R24 500,00

10 GambusheDuduzile Pru-dence

8207290445082 Nil indicated. Employer:Umdoni MunicipalityMonthly Remuneration:R19 801,67

11 Gwala Jabula Nkos-inathi Emmanuel

7609025361081 Nil indicated. Nil indicated.

12 HlengwaDelo Maria Margaret

5306170704080 Nil indicated. Employer:Umdoni MunicipalityMonthly Pension:R9 337,00

13 HlongwaD.N.

DECLARATION FORM NOT RECEIVED AS AT 30 JUNE 2018

14 Hlongwa Zakhele Trevor

8406066467086 Interests In Any TrustDumisa Trust (Treasurer)Other Financial interests in any busi-ness undertaking:-Taxi Owner – 100% shares & interest

Nil indicated.






15 KhabelaNokuthula Yvonne


16 Khan Muhammad Asghar

9207055008082 Directorships:Qaasimul ILM Foundation: 33,3% Inter-estAl Baraka Retirement AnnuityR1 000,00

Employer: Councillor at Umdoni Munici-pality

17 Khati Sibongile Tryphina

8312281267089 Nil indicated. Employer:Umdoni MunicipalityMonthly Remuneration:R35 761,83

18 Khwela Siyabonga Steven Israel

7212295442085 Membership of Close Corporation:Nondabula Aspirations Trading CC – 50% Interest (No. 1)Ndondis Contracting & Trading Enterprise CC – 50% Interest (No. 2)Interest in any TrustKwacele Business Trust (NO. 3)Nondabula Aspirations Family Business Trust – 100% Interest (No. 4)Directorships:Renishaw Property Developments (No. 5)Mpambinyoni Construction Supplies (No. 6)Mpambinyoni Sands (Pty) Ltd – 20% Shares (No. 7)Kwacele Dev. Company (Pty) Ltd (No. 8)Trufold Holdings (Pty) Ltd (No. 9)TolGroup of Companies – 100% Shares (No. 10)

Not indicated.

19 Luthuli Dolly Sheilla

Deceased.

240





20 Maharaj Ravind Samlall

7108095254086 Name of EmployerKZNPA – Department of Health – R20 097,00 pmAllowancesHome Owners’ Allowance - R1 200,00Dept of Health – GEMS - R3 53,00Dept of Health – GEPF – R2 612,00

Pension FundStill a contributing member.

21 Mbele Balindile Olga


22 Mngadi Bonginkosi Cyprian

7412255606089 Membership of Close Corporation:Ntusi Trading CC : 100% interest & SharesDirectorships:Ntusi Trading CC : 100% interest & SharesOther Financial Interests in any Business Undertaking:Owns taxis : 100% interest & shares

Nil indicated.

23 Mpanza Mombuso Patricia

8709270959081 Nil Nil

24 Mtambo Hillarius Dingi-eceboThemba

DECLARATION NOT RECEIVED AS AT 30 JUNE 2018.

25 Mdluli Sbusiso David

7804055513087 Not indicated. Employer:Umdoni Municipality Monthly Remuneration:R14 355,79Pension Fund:Councillors’ Pension FundMonthly Pension:R2 541,85

26 MzelemuSayinile


27 Ndlela Johanne

6102085746087 Nil indicated. Employer:Umdoni Municipality R21 000,00 pmPension Fund:M.C.l Pension FundR5 600,00 pm






28 Ngcobo MandlakayiseChristopher

670422535289088 Mahlafuna Contractors CC – 100% Employer:Umdoni Municipality R16 000,00 pmPension Fund:M.C.P.F. Pension FundR6 000,00 pm

29 Ngwane FrancisMthokozisi

8509285672087 DECLARATION FORM NOT RECEIVED AS AT 30 JUNE 2018.

30 Myende Lizzy Nokulunga

6005080559084 Nil indicated. Employer:Umdoni Municipality Monthly Remuneration:R19 801,67Pension Fund:Municipal Pension FundMonthly Pension:R5 692,98

31 Nombika PrincessNonhlanhla

6406300505081 Nil indicated. Monthly Remuneration:R14 000,00

32 Shange SbahleCharity

7101080399081 Nil indicated. Not indicated.

33 Singh Shara 6406270123089 Shares & Securities:Promo Bag Manufacturers – 100 Shares & 100% InterestMembership of Close Corporation:Carmichael Promotions CC – 100% InterestInterests in any Trust:Parmarsar Singh Family TrustDirectorships:Promo Bag Manufacturers

Employer:Carmichael Promotions CC

34 Sokhulu Thobeka


35 Sookhraj Shamila

6604280133086 Nil indicated. Employer:Umdoni MunicipalityMunicipal Pension Fund:MCPF

242





36 Sosibo Bhekisisa Braveman

7406015736087 Nil indicated. Employer:Umdoni Municipality Monthly Remuneration:R16 000,00 ?orR11 000,00?

37 Thabethe Phila Elvis

8207095330083 Nil indicated. Employer:Umdoni Municipality

FINANCIAL DISCLOSURE: (SECTION 57 OFFICIALS) : 2017/2018 FINANCIAL YEAR

NAME DESIGNATION FINANCIAL DISCLOSURE

FORMRECEIVEDYES / NO

ANYTHING DECLARED

BY MEM-BER

OF STAFF

MATTER DISCLOSED

DATE ONWHICH FORM

WAS RECEIVED

Mr B Xulu Municipal Manager No - - -Mrs Vezi C General Manager

Planning & Devel-opment

Yes No NIL. 12/9/2017

Mr Mngadi SV General ManagerTechnical Services

Yes No NIL. 31/10/2017

Ms Mhlongo ST General ManagerFinancial Services

Yes No NIL 22/01/2018

Mrs L Shange General ManagerCommunityServices

Yes No NIL 25/10/2017

Mrs N Ncame General ManagerCorporate Services

Yes Yes Close Family Mem-bership / Director-ship:Gaba Holdings (Pty) Ltd (Spouse).No work will be ten-dered for with Um-doni Municipality or any other organ of state.

05/09/2017


A P P E N D I X K :

REVENUE COLLECTION PERFORMANCE BY VOTE AND BY SOURCE

Revenue Collection

Consolidated Category Net Raising Net Paid % Completion Net Raising Net Paid % Completion

Rates 47 776 266 43 811 100 92% 88660158,00 70745430,00 80%Refuse 6 215 868 5 704 424 92% 8618814,00 7647993,00 89%Sundry 8 961 737 8 367 467 93% 7479363,00 6395937,00 86%Payments in Advance 16 160 098 18 311 148 113% 5313183,00

Total 79 113 969 76 194 139 96% 104758335,00 90102543,00 86%

244

A P P E N D I X L :

APPENDIX L: CONDITIONAL GRANTS RECEIVED: EXCLUDING MIG

UMDONI MUNICIPALITY2017/2018 FINANCIAL YEAR

SUMMARY OF UNSPENT GRANTS

DETAILS OPENING BALANCE

GRANT INCOME FUNDS

GRANT REALISED BALANCE AT

01 JULY 2017 RECEIPTED RECALLED 01/07/2017 - 30/06/2018 JUNE 2018

GRANT-SCOTTBURGH CBD REHAB 16 561 404 - 16 556 133,98 5 270 MIG 3 962 556 31 161 000 33 831 757,51 1 291 798 EPWP 1 000 000 1 000 000,00 - LIBRARIES GRANT 6 141 000 5 270 913,32 870 087 FMG 4 245 000 4 245 000,00 - DEMARCATION AND TRANSITION 8 280 000 8 280 000,00 0ELECTRIFICATION 8 000 000 8 000 000,00 - SHAYAMOYA SPL FLD MANAGEMENT 76 435 76 435,00 - EMERGENCY RELIEF-ZWELITSHA ROAD 133 741 133 741,00 - DISASTER RECOVERY 475 430 475 430 0,00 - TOTAL UNSPENT GRANTS 21 209 566 58 827 000 475 430 77 393 980,81 2 167 155

SUMMARY OF UNSPENT SUBSIDIES

DETAILS OPENING BALANCE

GRANT INCOME FUNDS

GRANT REALISED BALANCE AT

01 JULY 2017 RECEIPTED RECALLED 1 JUL 2017TO 31 JUNE 2018 JUNE 2018

- - TOTAL UNSPENT GRANTS & SUBSIDIES 21 209 566 58 827 000 475 430 77 393 980,81 2 167 155


A P P E N D I X M :

CAPITAL EXPENDITURE – NEW & UPGRADE/RENEWAL PROGRAMMES

UKEY V202_OWNDE V202_PROJDENew/Up-grade/

Renewal

New/Up-grade/Re-

newalActuals

Total

20170712101811GENERAL ADMINISTRATION Finance Vehicle New 534 855 534 854

Total: Financial Services 534 855 534 854

20170712101976General Management Informal Trader Stalls: Umzinto New 2 000 000 0

20170712101901 Planning Computer Equipment New 20 000 19 980 Total: Strategic Planning 2 020 000 19 980

20170712101829 Beaches Hand Held 2 ways radios x 6 New 30 000 0 20170712101841 Beaches Office chairs x 2 New 4 000 3 000 20170712101844 Beaches Office desk with 3 drawers New 8 000 3 300 20170712101988 Beaches Mtwalume Car Park Paving New 615 670 608 950

20170712102018 BeachesShelter for lifeguards at Swimming pool 3mx3m - Sc New 35 000 19 881

20170712102021 BeachesConcrete tables, braai stands and seating x 10 New 65 000 57 180

20170712102024 BeachesElectricity connection to cashiers Office x 3 New 90 000 0

20170712102027 Beaches Concrete fencing - (Rocky Bay) New 75 000 0 20180306013630 Beaches Vehicle: Beaches New 360 000 1 194 173

20170623000499 BeachesPalisade fencing 30m - Scottburgh New 58 000 0

1 340 670 1 886 484

20170712101817 Community Facilities Machinery and Equipment New 44 000 24 000

20171110012909PARKS AND GARDENS Industrial Blowers x 2 New 20 000 15 000

20170712101862 Community Facilities Office equipment New 45 000 8 970 20170712101868 Community Facilities Office equipment New 25 000 0 20170712101871 Community Facilities Office equipment New 15 000 0 20170712101874 Community Facilities Office equipment New 25 000 0 20170712101883 Community Facilities Office equipment New 22 000 0 20170712101886 Community Facilities Office equipment New 125 000 105 595 20170712101889 Community Facilities Office equipment New 85 000 49 455 406 000 203 020

20170712101820FIRE & DISASTER MANAGEMENT Machinery and Equipment New 520 000 0

20170712101856FIRE & DISASTER MANAGEMENT Office equipment New 92 000 68 400

20170712101904FIRE & DISASTER MANAGEMENT Computer Equipment New 30 000 29 000

20180306013654FIRE & DISASTER MANAGEMENT Laptop New 15 000 0

657 000 97 400

20170712101832GENERAL MAINTENANCE Aluminium 6 Step Ladders x 2 New 5 000 1 900

246


Renewal

New/Up-grade/Re-

newalActuals

Total

20170712101835GENERAL MAINTENANCE Loose Tools New 15 000 12 774

20170712101838GENERAL MAINTENANCE Printer New 4 500 0

20170712101865GENERAL MAINTENANCE Blinds - Boardroom New 7 000 6 920

20170623000526GENERAL MAINTENANCE Aluminium 8 Step Ladders x 2 New 10 000 4 500

20170623000532GENERAL MAINTENANCE Sewer Rods x 2 New 20 000 11 404

20170623000535GENERAL MAINTENANCE Heavy Duty Drills x 3 New 7 500 6 220

20170623000541GENERAL MAINTENANCE Camera New 5 000 0

20170623000553GENERAL MAINTENANCE Filing Cabinets (P.A. Office) New 31 000 28 500

20170623000556GENERAL MAINTENANCE Filing cabinets - (back office) New 7 330 0

20170623000562GENERAL MAINTENANCE Blinds - back office New 5 000 4 940

20170623000574GENERAL MAINTENANCE Boardroom Chairs New 30 000 29 970

20170623000580GENERAL MAINTENANCE Boardroom Table New 29 000 28 000

176 330 135 128

20170712101859 Libraries Office equipment New 27 500 21 940 20170712101877 Libraries Office equipment New 135 500 91 760 20170712101880 Libraries Office equipment New 55 500 39 450 20170712101892 Libraries Office equipment New 49 000 16 555 20170712101895 Libraries Office equipment New 55 500 4 930 20170712101898 Libraries Office equipment New 40 000 33 107 363 000 207 743

20170712101826Traffic Control and Testing Machinery and Equipment New 60 000 38 494

20170712101847Traffic Control and Testing Switchboard New 120 000 0

20170712101853Traffic Control and Testing Office equipment New 139 000 94 368

20170712102000Traffic Control and Testing Fencing New 215 145 178 000

20180306013633Traffic Control and Testing Vehicle: Traffic Department New 50 000 0

20180306013681Traffic Control and Testing Tarring: Umzinto Office New 150 000 145 000

734 145 455 862

20170712101850Motor Vehicle Licencing Office equipment New 53 000 23 371

53 000 23 371

Total: Community Services 3 730 145 3 009 006



Renewal

New/Up-grade/Re-

newalActuals

Total

20180306013612General Management IT Solution for clients backup New 200 000 385 000

20180306013615General Management Server - Park Rynie offices New 150 000 149 200

20180306013624General Management Website Recording New 120 000 119 999

20180306013627General Management Computer Licensing New 160 000 189 188

20180306013636General Management UPS for IT New 180 000 156 390

20180306013651General Management

Vaccum Cleaner & Floor Polisher New 20 000 0

20180306013660General Management

Laptops, Computers and Printers New 652 500 270 691

20180306013672General Management Digital Camera & Dictaphone New 5 000 1 660

1 487 500 1 272 128

20180306013648 Human Resources Noise Ventilater and Lux Meter New 5 000 9 250 5 000 9 250

20180306013663 Legal And Estates Furniture and Office Equipment New 1 500 850 1 500 850

Total: Corporate Services 1 494 000 1 282 228

20180306013639Roads And Stormwater GPS New 4 000 3 305

20180306013645Roads And Stormwater Measuring Wheel New 1 500 560

20180306013657Roads And Stormwater

Filing Cabinet for Technical Services New 12 699 12 500

20180306013666Roads And Stormwater 4 x 4’4 Printer (x2) New 10 000 4 811

20180306013669Roads And Stormwater Laptops (x5) & Desktop (x2) New 152 848 140 050

181 047 161 226

Total: Technical Services 181 047 161 226

7 960 047 5 007 294

248

A P P E N D I X M : ( i )

CAPITAL EXPENDITURE - NEW ASSETS PROGRAMME

UKEY V202_OWNDE V202_PROJDENew/

Upgrade/Renewal

Amended Budget

Actuals Total

20170712101811GENERAL ADMIN-ISTRATION Finance Vehicle New 534 855 534 854

Total: Financial Services 534 855 534 854

20170712101976General Manage-ment Informal Trader Stalls: Umzinto New 2 000 000 0

20170712101901 Planning Computer Equipment New 20 000 19 980 Total: Strategic Planning 2 020 000 19 980

20170712101829 Beaches Hand Held 2 ways radios x 6 New 30 000 0 20170712101841 Beaches Office chairs x 2 New 4 000 3 000 20170712101844 Beaches Office desk with 3 drawers New 8 000 3 300 20170712101988 Beaches Mtwalume Car Park Paving New 615 670 608 950

20170712102018 BeachesShelter for lifeguards at Swim-ming pool 3mx3m - Sc New 35 000 19 881

20170712102021 BeachesConcrete tables, braai stands and seating x 10 New 65 000 57 180

20170712102024 BeachesElectricity connection to ca-shiers Office x 3 New 90 000 0

20170712102027 Beaches Concrete fencing - (Rocky Bay) New 75 000 0 20180306013630 Beaches Vehicle: Beaches New 360 000 1 194 173

20170623000499 BeachesPalisade fencing 30m - Scott-burgh New 58 000 0

20170623000520 BeachesRenovations to Ablutions - park rynie Upgrading 142 000 129 962

1 482 670 2 016 446

20170712101817Community Facil-ities Machinery and Equipment New 44 000 24 000

20171110012909PARKS AND GAR-DENS Industrial Blowers x 2 New 20 000 15 000

20170712101862Community Facil-ities Office equipment New 45 000 8 970

20170712101868Community Facil-ities Office equipment New 25 000 0








Upgrade/Renewal

Amended Budget

Actuals Total

20170712101979Community Facil-ities Electricity Connections: Halls Existing 25 000 0

20170712101982Community Facil-ities Electricity Connections: Halls Existing 25 000 0

20170712101985Community Facil-ities Scottburgh Cemetery Existing 70 000 10 250

20170712101991Community Facil-ities

Fencing for Memorial Stone - Umzinto Existing 20 000 18 277

20170712102003Community Facil-ities Upgrade Upgrade 200 000 189 638

746 000 421 185

20170712101820FIRE & DISASTER MANAGEMENT Machinery and Equipment New 520 000 0

20170712101856FIRE & DISASTER MANAGEMENT Office equipment New 92 000 68 400

20170712101904FIRE & DISASTER MANAGEMENT Computer Equipment New 30 000 29 000

20180306013654FIRE & DISASTER MANAGEMENT Laptop New 15 000 0

657 000 97 400

20170712102033General Adminis-tration Renovations to building Upgrading 150 000 109 890

20170712101832GENERAL MAIN-TENANCE Aluminium 6 Step Ladders x 2 New 5 000 1 900

20170712101835GENERAL MAIN-TENANCE Loose Tools New 15 000 12 774

20170712101838GENERAL MAIN-TENANCE Printer New 4 500 0

20170712101865GENERAL MAIN-TENANCE Blinds - Boardroom New 7 000 6 920

20170623000526GENERAL MAIN-TENANCE Aluminium 8 Step Ladders x 2 New 10 000 4 500

20170623000532GENERAL MAIN-TENANCE Sewer Rods x 2 New 20 000 11 404

20170623000535GENERAL MAIN-TENANCE Heavy Duty Drills x 3 New 7 500 6 220

20170623000541GENERAL MAIN-TENANCE Camera New 5 000 0

20170623000553GENERAL MAIN-TENANCE Filing Cabinets (P.A. Office) New 31 000 28 500

20170623000556GENERAL MAIN-TENANCE Filing cabinets - (back office) New 7 330 0

20170623000562GENERAL MAIN-TENANCE Blinds - back office New 5 000 4 940

20170623000574GENERAL MAIN-TENANCE Boardroom Chairs New 30 000 29 970

250


Upgrade/Renewal

Amended Budget

Actuals Total

20170623000580GENERAL MAIN-TENANCE Boardroom Table New 29 000 28 000

326 330 245 018

20170712101859 Libraries Office equipment New 27 500 21 940 20170712101877 Libraries Office equipment New 135 500 91 760 20170712101880 Libraries Office equipment New 55 500 39 450 20170712101892 Libraries Office equipment New 49 000 16 555 20170712101895 Libraries Office equipment New 55 500 4 930 20170712101898 Libraries Office equipment New 40 000 33 107 20170712101907 Libraries Aluminium Doors: Libraries Existing 20 000 0 383 000 207 743

20170712101826Traffic Control and Testing Machinery and Equipment New 60 000 38 494

20170712101847Traffic Control and Testing Switchboard New 120 000 0

20170712101853Traffic Control and Testing Office equipment New 139 000 94 368

20170712102000Traffic Control and Testing Fencing New 215 145 178 000

20180306013633Traffic Control and Testing Vehicle: Traffic Department New 50 000 0

20180306013681Traffic Control and Testing Tarring: Umzinto Office New 150 000 145 000

734 145 455 862

20170712101850Motor Vehicle Licencing Office equipment New 53 000 23 371

20170712101997Motor Vehicle Licencing renovations Upgrading 30 000 0

83 000 23 371

Total: Community Services 4 412 145 3 467 024

20180306013612General Manage-ment IT Solution for clients backup New 200 000 385 000

20180306013615General Manage-ment Server - Park Rynie offices New 150 000 149 200

20180306013618General Manage-ment Infrastructure Upgrade Upgrade 5 500 000 2 070 201

20180306013624General Manage-ment Website Recording New 120 000 119 999

20180306013627General Manage-ment Computer Licensing New 160 000 189 188



Upgrade/Renewal

Amended Budget

Actuals Total

20180306013636General Manage-ment UPS for IT New 180 000 156 390

20180306013651General Manage-ment

Vaccum Cleaner & Floor Polisher New 20 000 0

20180306013660General Manage-ment

Laptops, Computers and Printers New 652 500 270 691

20180306013672General Manage-ment Digital Camera & Dictaphone New 5 000 1 660

6 987 500 3 342 329

20180306013648 Human Resources Noise Ventilater and Lux Meter New 5 000 9 250 5 000 9 250

20180306013663 Legal And Estates Furniture and Office Equipment New 1 500 850 1 500 850

Total: Corporate Services 6 994 000 3 352 429

20170712101814Roads And Storm-water Porpoise Street Renewal 900 000 132 158

20170712101928Roads And Storm-water 5th Street Renewal 900 000 116 772

20170712101931Roads And Storm-water Shayamoya Road Renewal 1 462 000 204 804

20170712101934Roads And Storm-water Salmon Drive Renewal 1 750 000 998 019

20170712101937Roads And Storm-water Street Names Renewal 500 000 490 241

20170712101940Roads And Storm-water Speed Humps Renewal 600 000 583 242

20170712101970Roads And Storm-water

Umzinto Stormwater upgrade (Sims) Renewal 500 000 430 266

20170712101973Roads And Storm-water Stormwater Cleaning Renewal 800 000 633 252

20170712101994Roads And Storm-water Umzinto Sportsfield Renewal 1 200 000 693 900

20170623000649Roads And Storm-water Prospect Drive Renewal 1 500 000 1 328 720

20170623000661Roads And Storm-water Whale Road Renewal 1 000 000 442 753

11 112 000 6 054 127


Mgangeni Causeway Bridge - Ward 4 Renewal 4 124 882 1 885 781

20170712101949Roads And Storm-water Ifafa Road - Ward 6 Renewal 1 667 356 1 233 281

252


Upgrade/Renewal

Amended Budget

Actuals Total

20170712101952Roads And Storm-water Shinga Road - Ward 19 Renewal 2 221 889 818 506

20170712101955Roads And Storm-water Mahlafuna Hall - Ward 5 Renewal 2 400 178 548 665

20170712101958Roads And Storm-water Inkosi Qiko Hall - Ward 3 Renewal 2 855 961 2 257 892

20170712101964Roads And Storm-water Gqolweni Road - Ward 14 Renewal 7 494 524 2 495 457

20170712101967Roads And Storm-water Nkombe Road - Ward 8 Renewal 9 463 593 5 464 508

20170712101910Roads And Storm-water Nyuswa Bridge - Ward 7 Renewal 555 550 1 558 196

20170712101913Roads And Storm-water Mashanela Hall - Ward 3 Renewal 353 173 1 302 721

20170712101916Roads And Storm-water Mafithini Hall - Ward 9 Renewal 514 068 2 217 893

20170712101919Roads And Storm-water Bhakajane - Ward 14 Renewal 378 130 2 506 132

20170712101922Roads And Storm-water Olwasini Road - Ward 18 Renewal 415 720 6 851 433

20170712101925Roads And Storm-water Sizophumelela Road - Ward 5 Renewal 459 017 9 349 577

20180306013621Roads And Storm-water Software Renewal 117 300 117 000

20180306013639Roads And Storm-water GPS New 4 000 3 305

20180306013642Roads And Storm-water Camera: Technical Services Renewal 10 000 9 860

20180306013645Roads And Storm-water Measuring Wheel New 1 500 560


Filing Cabinet for Technical Services New 12 699 12 500

20180306013666Roads And Storm-water 4 x 4’4 Printer (x2) New 10 000 4 811

20180306013669Roads And Storm-water Laptops (x5) & Desktop (x2) New 152 848 140 050

20180306013675Roads And Storm-water Fulfathi, Percy and Ndosi Road Renewal 169 357 0

20180306013678Roads And Storm-water Macebo Road Renewal 484 966 281 921

33 866 711 39 060 051


Scottburgh CBD Upgrade (Roads) Upgrade 16 561 404 16 556 134

16 561 404 16 556 134

Total: Technical Services 61 540 115 61 670 312


A P P E N D I X N :

CAPITAL PROGRAMME BY PROJECT YEAR 2017-2018

UKEY V202_PROJDE Amended Budget Actuals Total

20170712101811 Finance Vehicle 534855 534854,37 Total: Financial Services 534855 534854

20170712101976 Informal Trader Stalls: Umzinto 2000000 020170712101901 Computer Equipment 20000 19980 Total: Strategic Planning 2020000 19980

20170712101829 Hand Held 2 ways radios x 6 30000 020170712101841 Office chairs x 2 4000 300020170712101844 Office desk with 3 drawers 8000 330020170712101988 Mtwalume Car Park Paving 615670 60895020170712102018 Shelter for lifeguards at Swimming pool 3mx3m - Sc 35000 19880,9720170712102021 Concrete tables, braai stands and seating x 10 65000 5718020170712102024 Electricity connection to cashiers Office x 3 90000 020170712102027 Concrete fencing - (Rocky Bay) 75000 020180306013630 Vehicle: Beaches 360000 1194172,7420170623000499 Palisade fencing 30m - Scottburgh 58000 020170623000520 Renovations to Ablutions - park rynie 142000 129962 1482670 2016446

20170712101817 Machinery and Equipment 44000 2400020171110012909 Industrial Blowers x 2 20000 1500020170712101862 Office equipment 45000 897020170712101868 Office equipment 25000 020170712101871 Office equipment 15000 020170712101874 Office equipment 25000 020170712101883 Office equipment 22000 020170712101886 Office equipment 125000 10559520170712101889 Office equipment 85000 49454,9420170712101979 Electricity Connections: Halls 25000 020170712101982 Electricity Connections: Halls 25000 020170712101985 Scottburgh Cemetery 70000 1025020170712101991 Fencing for Memorial Stone - Umzinto 20000 18276,9220170712102003 Upgrade 200000 189638,25 746000 421185

20170712101820 Machinery and Equipment 520000 020170712101856 Office equipment 92000 6840020170712101904 Computer Equipment 30000 2900020180306013654 Laptop 15000 0

254


657000 97400

20170712102033 Renovations to building 150000 10989020170712101832 Aluminium 6 Step Ladders x 2 5000 190020170712101835 Loose Tools 15000 1277420170712101838 Printer 4500 020170712101865 Blinds - Boardroom 7000 692020170623000526 Aluminium 8 Step Ladders x 2 10000 450020170623000532 Sewer Rods x 2 20000 11403,520170623000535 Heavy Duty Drills x 3 7500 622020170623000541 Camera 5000 020170623000553 Filing Cabinets (P.A. Office) 31000 2850020170623000556 Filing cabinets - (back office) 7330 020170623000562 Blinds - back office 5000 494020170623000574 Boardroom Chairs 30000 2997020170623000580 Boardroom Table 29000 28000 326330 245018

20170712101859 Office equipment 27500 21940,3520170712101877 Office equipment 135500 9176020170712101880 Office equipment 55500 3945020170712101892 Office equipment 49000 1655520170712101895 Office equipment 55500 493020170712101898 Office equipment 40000 33107,320170712101907 Aluminium Doors: Libraries 20000 0 383000 207743

20170712101826 Machinery and Equipment 60000 3849420170712101847 Switchboard 120000 020170712101853 Office equipment 139000 94367,620170712102000 Fencing 215145 17800020180306013633 Vehicle: Traffic Department 50000 020180306013681 Tarring: Umzinto Office 150000 145000 734145 455862

20170712101850 Office equipment 53000 23371,0420170712101997 renovations 30000 0 83000 23371

Total: Community Services 4412145 3467024

20180306013612 IT Solution for clients backup 200000 385000



20180306013615 Server - Park Rynie offices 150000 14920020180306013618 Infrastructure Upgrade 5500000 2070200,9920180306013624 Website Recording 120000 11999920180306013627 Computer Licensing 160000 18918820180306013636 UPS for IT 180000 15639020180306013651 Vaccum Cleaner & Floor Polisher 20000 020180306013660 Laptops, Computers and Printers 652500 270691,3220180306013672 Digital Camera & Dictaphone 5000 1659,6 6987500 3342329

20180306013648 Noise Ventilater and Lux Meter 5000 9250 5000 9250

20180306013663 Furniture and Office Equipment 1500 850 1500 850

Total: Corporate Services 6994000 3352429

20170712101814 Porpoise Street 900000 132157,5920170712101928 5th Street 900000 116772,2820170712101931 Shayamoya Road 1462000 204804,3320170712101934 Salmon Drive 1750000 998019,1220170712101937 Street Names 500000 49024120170712101940 Speed Humps 600000 583241,920170712101970 Umzinto Stormwater upgrade (Sims) 500000 430265,5220170712101973 Stormwater Cleaning 800000 63325220170712101994 Umzinto Sportsfield 1200000 69390020170623000649 Prospect Drive 1500000 1328720,2520170623000661 Whale Road 1000000 442752,85 11112000 6054127

20170712101946 Mgangeni Causeway Bridge - Ward 4 4124882 1885780,9920170712101949 Ifafa Road - Ward 6 1667356 123328120170712101952 Shinga Road - Ward 19 2221889 818505,8820170712101955 Mahlafuna Hall - Ward 5 2400178 548665,420170712101958 Inkosi Qiko Hall - Ward 3 2855961 2257892,2220170712101964 Gqolweni Road - Ward 14 7494524 2495457,1820170712101967 Nkombe Road - Ward 8 9463593 5464507,7820170712101910 Nyuswa Bridge - Ward 7 555550 1558196,0820170712101913 Mashanela Hall - Ward 3 353173 1302721,3720170712101916 Mafithini Hall - Ward 9 514068 2217893,3620170712101919 Bhakajane - Ward 14 378130 2506132,1

256


20170712101922 Olwasini Road - Ward 18 415720 6851433,1420170712101925 Sizophumelela Road - Ward 5 459017 9349577,1820180306013621 Software 117300 11700020180306013639 GPS 4000 330520180306013642 Camera: Technical Services 10000 986020180306013645 Measuring Wheel 1500 56020180306013657 Filing Cabinet for Technical Services 12699 1250020180306013666 4 x 4’4 Printer (x2) 10000 4810,6820180306013669 Laptops (x5) & Desktop (x2) 152848 14005020180306013675 Fulfathi, Percy and Ndosi Road 169357 020180306013678 Macebo Road 484966 281921,44 33866711 39060051

20170712101943 Scottburgh CBD Upgrade (Roads) 16561404 16556134 16561404 16556134

Total: Technical Services 61540115 61670312

75501115 69044599


A P P E N D I X 0 :

CAPITAL PROGRAMME BY PROJECT BY WARD

WARD DESCRIPTION BUDGET STATUS APPENDIX O

REVENUE 10 Porpoise Street 900 000,00 Re-Tender 15 5th Street 900 000,00 Construction11 Shayamoya Road 1 462 000,00 Re-Tender 10 Salmon Drive 1 750 000,00 Construction

All Wards Street Names 500 000,00 Completion All Wards Speed Humps 600 000,00 Completion All Wards Stormwater Cleaning 800 000,00 Completion

13 Umzinto Sportsfield 1 200 000,00 Construction13 Prospect Drive 1 500 000,00 Construction10 Whale Road 1 000 000,00 Re-Tender 10 612 000,00 MIG 7 Nyuswa Bridge - Ward 7 555 550,00 Construction3 Mashanela Hall - Ward 3 353 173,00 Construction9 Mafithini Hall - Ward 9 514 068,00 Construction

14 Bhakajane - Ward 14 378 130,00 Construction18 Olwasini Road - Ward 18 415 720,00 Construction5 Sizophumelela Road - Ward 5 459 017,00 Construction

4Mgangeni Causeway Bridge -

Ward 4 4 124 882,00 Completion 6 Ifafa Road - Ward 6 1 667 356,00 Completion

19 Shinga Road - Ward 19 2 221 889,00 Completion 5 Mahlafuna Hall - Ward 5 2 400 178,00 Completion 4 Inkosi Qiko Hall - Ward 3 2 855 961,00 Practical Completion

14 Gqolweni Road - Ward 14 7 494 524,00 Construction8 Nkombe Road - Ward 8 9 408 178,00 Practical Completion

14 Fulfathi, Percy and Ndosi Road 169 357,00 Completion 19 Macebo Road 484 966,00 Completion 33 502 949,00

258

A P P E N D I X P :

APPENDIX P – SERVICE BACKLOGS EXPERIENCED BY THE COMMUNITY WHERE ANOTHER SPHERE OF GOVERNMENT IS RESPONSIBLE FOR SERVICE PROVISION

The current status quo in Service Delivery Backlog for resources or services, where other spheres of government are responsible is as follows:

WATER The Umdoni Municipality is experiencing water shortage and disruption of services on a regular basis. The provision of water is the responsibility of the Ugu District Municipality although the Local Municipality is assisting in gathering of information and the development of a Consolidated Infrastructure Plan to inform the Water Services Development Plan by providing information on backlogs and needs. This will assist the District to strategize the eradication of backlogs.

UGU District Municipality has increased water services delivery to 83% of its households even though 17% of the 83% is below the national minimum standard. The remaining 19% gets water from springs, boreholes and streams (UGU WSDP 2015/2020). Aged water and sanitation infrastructure, lack of capacity of key treatment plants continues to be a challenge and results in many interruptions and service delivery challenges. Key programmes around this still present challenges for the urban coastal strip

Figure: Access to safe drinking water

Sanitation Access to sanitation has been increased to 94% of the households in Ugu district. 35% of the 94% is however, according to STATS SA, below the National standard (VIP). Though an improvement of access to basic services such as Sanitation can be noted from 2011 to 2016 some households still have no access to adequate sanitation that is within the dwelling unit.

Figure: Access to Sanitation



Ugu District Municipality remain committed to basic service provision. The provision of sustainable basic services and the promotion of development are the key focus areas of the district municipality. In context of water services and sanitation UGU District Municipality needs to overcome several challenges relating to capacity, planning and performance monitoring of projects, basic services backlogs, inadequate services leading to sewer blockages amongst others.

Energy The Graph below indicates the access of electricity within Umdoni Municipality and has been extracted from the recently adopted Municipal IDP 2017/2022. A total of 21 529 Households in Umdoni have access to Electricity according to the Stats’sa 2016 Community Survey. However, the survey fails to highlight the number of Informal Settlements within the jurisdiction of Umdoni Municipality that is serviced by illegal connections, not only the Informal Settlements but some rural areas as well.




Figure: Access to Housing

Figure: Access to Energy

The rural areas of Umdoni suffer challenges such as the power surge. This makes supply of electricity as a source of energy unreliable; the rural communities depend heavily on paraffin and candles as reliable sources of energy.

Housing The figure below indicates the statics of the household with access to housing since 1996 to 2016 .it is evident from the figure below that there is an increase of access to housing from Umdoni Municipality. People living in informal housing have decreased by 1% from 2001. This is not a positive figure. This suggests that the Municipality should fast track the slums clearance programme as well housing delivery as whole.

260

A P P E N D I X Q :

APPENDIX Q: DECLARATION OF LOANS AND GRANTS MADE BY THE MUNICIPALITY

Grants and Subsidies Paid - 2017/2018

Details Financial Years

2018

Grants paid to ME’s

Ugu South Coast Development Agency R525 000,00

Ugu South Coast Tourism R116 828,14

R641 828,14

Other Subsidies

Grant in Aid R528 493,00

Alternate Electricity R-

Social Relief R31 324,00

Youth development R1 285 465,00

Business chamber R-

Grants & Donations R1 679 986,00

Skills development and training R1 483 390,00

R5 008 658,00

Total Grants and Subsidies Paid R5 650 486,14


A P P E N D I X R :

APPENDIX R: NATIONAL AND PROVINCIAL OUTCOMES FOR LOCAL GOVERNMENTThe Sustainable Development Goals 2030 15 years after the enactment of the UN’s Millennium Development Goals (MDGs) have reached their expiration date. Progress has been made across the board, from combatting poverty, to improving education and health, and reducing hunger, but there is a long way to go.

Shockingly, surveys found that in September 2015 only 4% of the UK public had heard of the MDGs. These international agreements have the potential to change the lives of millions of the world’s poorest. At Five Talents, we believe that public understanding of these big-picture development goals is of great importance, because of this we have put together this page on the set of goals the UN will be focusing on for the next 15 years: The Sustainable Development Goals (SDGs).

The National Development PlanThe National Planning Commission was established in 2009 under the leadership of former Minister Trevor Manuel. After extensive research and consultation with a wide range of stakeholders, a National Development Plan (NDP) commonly referred to as Vision 2030 has been drafted. It is quite evident that government places a high priority on the implementation of the plan and it can be expected that the NDP will be the compass by which the national government is going to steer the development path of South Africa into the future. The broad goal of this plan is to reduce unemployment, alleviate poverty and reduce inequality by 2030. The key focus areas of this plan are illustrated in the figure below:

262

Source: National Development Plan - 2030

National OutcomesNational Government has designed 14 Outcomes for Government and all its service delivery functions. The 14 Outcomes are based on a concept of The Outcomes Approach which is essentially a strategic approach which focuses on achieving the expected real improvements in the life of all South Africans.

The outcomes approach broadly defines what is expected to be achieved, how it is to be expected to be achieved and whether the outcomes are being achieved. The overall goal of the 14 outcomes that have been designed is to ensure that government does not just carry out the functions it is supposed to, but to ensure that results from these functions are achieved and show impacts on the lives of South Africans.

The outcomes approach mainly: • Focuses on results • Makes explicit and testable the chain of logic in our

planning, so we can see the assumptions we make about the resources that are needed

• Links activities to outputs and outcomes and to test what works and what doesn’t

• Ensure expectations are as clear and unambiguous as possible

• Provides clear basis for discussion, debate and negotiation about what should be done and how it should be done

• Enables learning and regularly revising and improving policy, strategy and plans through experience

• Makes co-ordination and alignment easier

The 14 Outcomes have been based on the Election Manifesto and the Medium Term Strategic Framework (2014-2019), as well as consultation on ministerial and administrative levels. The outcomes are a representation of the desired development impacts to be achieved by government’s policy priorities.

The 14 Outcomes are listed as: 1. Quality basic education 2. A long and healthy life for all South Africans 3. All people in South Africa are and feel safe 4. Decent employment through inclusive growth 5. A skilled and capable workforce to support an inclusive

growth path 6. An efficient, competitive and responsive economic

infrastructure network 7. Vibrant, equitable and sustainable rural communities

towards food security for all 8. Sustainable human settlements and improved quality of

household life 9. Responsive, accountable, effective and efficient local

government 10. Protect and enhance our environmental assets and

natural resources 11. Create a better South Africa and contribute to a better

Africa and a better World 12. An efficient, effective and development orientated public

service 13. A comprehensive, responsive and sustainable social

protection system 14. A diverse, socially cohesive society with a common

national identity

Provincial Growth & Development Plan The Provincial Growth and Development Strategy (PGDS) is aligned within the current provincial, national as well as global policy frameworks, aimed at bettering the lives of its citizens through sustainable practices. The strategy is aimed at mobilising as well as synchronising strategic plans and investment priorities in all spheres of government, state owned entities, business, higher education institutions, labour, civil society and all other social partners. The purpose of the PGDS is to be the primary growth and development strategy for KwaZulu-Natal to 2030. It sets a long-term (20 years +) vision and sets out the strategic goals and objectives for the Province


Key implications for the Umdoni Local Municipality The presentation of the PDGS presents Umdoni as an area which is mainly comprised of economic support and social investment areas. The implementation of these objectives and strategic goals should seek to achieve and stimulate economic growth and social development. The strategy should not only aim at increasing skills and education levels, but to also increase productivity, alleviate poverty, stimulate job creation, promote good health and achieve environmental sustainability.

264

GENERAL INFORMATION

V O L U M E I I : ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2017


GENERAL INFORMATION

266

INDEX


ACCOUNTING OFFICER’S RESPONSIBILITIES AND APPROVAL

268

STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2018


STATEMENT OF FINANCIAL POSITION

270

STATEMENT OF CHANGES IN NET ASSETS


CASH FLOW STATEMENT

272

STATEMENT OF COMPARISON OF BUDGET & ACTUAL AMOUNTS


STATEMENT OF COMPARISON OF BUDGET & ACTUAL AMOUNTS

274

APPROPRIATION STATEMENT


APPROPRIATION STATEMENT

276

ACCOUNTING POLICIES


ACCOUNTING POLICIES

278

ACCOUNTING POLICIES


ACCOUNTING POLICIES

280

ACCOUNTING POLICIES


ACCOUNTING POLICIES

282

ACCOUNTING POLICIES


ACCOUNTING POLICIES

284

ACCOUNTING POLICIES


ACCOUNTING POLICIES

286

ACCOUNTING POLICIES


ACCOUNTING POLICIES

288

ACCOUNTING POLICIES


ACCOUNTING POLICIES

290

ACCOUNTING POLICIES


ACCOUNTING POLICIES

292

ACCOUNTING POLICIES


ACCOUNTING POLICIES

294

ACCOUNTING POLICIES


ACCOUNTING POLICIES

296

ACCOUNTING POLICIES


ACCOUNTING POLICIES

298

ACCOUNTING POLICIES


ACCOUNTING POLICIES

300

ACCOUNTING POLICIES


ACCOUNTING POLICIES

302

ACCOUNTING POLICIES


ACCOUNTING POLICIES

304

ACCOUNTING POLICIES


ACCOUNTING POLICIES

306

ACCOUNTING POLICIES


ACCOUNTING POLICIES

308

NOTES TO THE FINANCIAL STATEMENTS

310


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INTRODUCTION Section 151(2) of the Constitution of the Republic of South Africa, 1996 as amended, vests both legislative and executive authority of the Municipality on the Council. This means that Council has the responsibility to oversee the work of the Executive and the Administration of the municipality. The oversight responsibility of the Council is meant to ensure that there are checks and balances in the running of the Municipality and the delivery of services to the community. Section 152(a) of the Constitution of the Republic of South Africa, 1996 as amended, states that the object of local government is:

“To provide Democratic and Accountable Local Government for communities”.

In the light of this provision, it becomes the responsibility of all the political and administrative office bearers to promote a culture of accountability within the entire institution and any municipal entity of which the municipality has sole or shared responsibility or ownership and to seek to give effect to the provisions of the Constitution. The submission of the Annual Report and the Annual Financial Statements to the Council is a step towards attainment of fully accountable governance and enables the Council to exercise its leadership role in ensuring an accountable local government. The submission of the Oversight report on the annual financial statements and the annual report is an area in which the Council must play a meaningful role in terms of ensuring:

1. That the Executive and the Administration comply with the requirements of the Municipal Finance Management Act, 2003 and other relevant legislation in terms of reporting.

2. That the annual report reflects that the Municipality has lived up to its goals and strategies in delivering services to the community as set out in its Integrated Development Plan.

3. That the municipality responds to national and provincial government norms in terms of the development objectives set by those spheres of government.

4. That the interests of the community are served to the extent that the municipality has the capacity and the resources to respond to the needs of the community

5. That the municipality gives effect to the Integrated Development Plan as required in terms of section 36 of the Municipal Systems Act (Act 32 of 2000 as amended)

6. That the resources of the Institution are applied in an efficient and economic manner to deliver services to the community.

The Council of Umdoni Municipality in considering mechanisms to perform effective oversight in terms of the Act, resolved to appoint a Municipal Public Accounts Committee as Oversight Committee to exercise the oversight functions of Council on behalf of Council and report progress in terms of section 79 of the Municipal Structures Act (Act 117 of 1998 as amended). The Terms of Reference of the Municipal Public Accounts Committee include the consideration of the Annual Report and preparation and presentation of an oversight report to the Council for adoption.


SUMMARY OF THE RESOLUTIONS OF THE COUNCIL ON THE ANNUAL REPORT 2017/2018 The Acting General Manager: Corporate Services of the Umdoni Municipality, presented the Draft Annual Report for the Municipality at a Council meeting on the 29th August 2018 in terms of section 127 of the Municipal Finance Management Act (Act 56 of 2003) as item C.11.8/Aug-18 of the Council agenda.

Comments/concerns raised by the Council on the Draft 2017/2018 Annual Report are as follows:· Annual Report is a cut and paste of the 2014/2015 Annual Report · Non reflection of the current Council on the Annual Report · Monthly progress reports on the Annual Report should be submitted to MPAC to monitor the progress on the

preparation of the Annual Report to ensure compliance with timeframes · Update the vision on the Annual Report as reviewed by the Council

UNANIMOUSLY RESOLVEDa) That the Draft Annual Report be noted with reservations b) That Management ensure that the content of the annual report is corrected and that the Chairperson of MPAC is

kept informed so as to ensure compliance with timeframes.

PROCESS FOLLOWED BY THE OVERSIGHT (MPAC) COMMITTEE IN DOING ITS WORK Circular 32 of the Municipal Finance Management Act, 2003 (Act 56 of 2003), the Municipal Public Accounts Committee must plan its work in such a way as to ensure that it is thorough and effective in the performance of its functions. The Committee adopted an Annual Report Checklist that was developed as per the Municipal Finance Management Act Circular No. 63 of 2012. The aim of the circular is to provide guidance to municipalities on the Annual Report format and its content to ensure that the information included on the Annual Report will better inform a standardized framework on how the municipality has performed for the 2017/2018 financial year. The Annual Report Checklist that guided the Oversight Committee in carrying out its work on the Annual Report. is attached herewith as Annexure A of this report entailed the following key component:

1. Publication of the Annual Report in local newspapers to invite comments from community organizations, NGO and professionals on the performance of the Municipality. In the same vein the Annual reports was placed in all the public libraries of the municipality for members of the public to view and provide comments.

The Oversight Committee in its meeting held on the 28th of December 2018 to consider the Draft Annual Report and made preparations for embarking on public participation process to afford communities an opportunity to input and make submissions on the Annual report.

The Oversight Committee took note of the fact that the Annual Report submitted was 90% complete and the inclusion of Appendixes as required by the Municipal Finance Management Act Circular No. 63 of 2012 need to be included on the Annual Report prior to publicizing the report for public inputs and comments. Information to be included on the report as per the Annual Report Checklist was:

· Declarations of Grants received excluding MIG · Declarations of Grants/Loans paid by the Municipality · Recommendations of the Audit Committee – Audit Committee Chairperson’s Report · Final Auditor General Report · Auditor General Action Plan/Plan of Corrective Measures · Long Term Contracts and Public Private Partnerships · Disclosure of Financial Interest

356

PUBLIC PARTICIPATION ON THE ANNUAL REPORT Public hearings on the Annual Report are a unique opportunity for communities to analyse and give comments on how they view the performance of the Municipality. In this regard the Municipality is able to comply with the provisions of section 16(1) (iii) of the Local Government Municipal Systems Act, 2000 as amended.

The Annual Report was advertised in the local newspaper The Rising Sun within 7 Days of noting the Annual Report by Council and placed on the municipal website within 5 days of noting by Council, the Draft Annual Report was also placed in all the public libraries in the Umdoni Municipality area of jurisdiction, with a view to invite communities and community organizations and stakeholders to provide comments on the report. At the time of writing this report, no comments were received from the members of the Public, through this mechanism.

CONCLUSION As Chairperson of the Oversight Committee which played an oversight role to the Annual Report Process for 2017/2018 Financial Year, challenges were experienced with the preparation of the report and comments on the Draft Annual Report were raised at the Council Meeting that was convened on 29 August 2018, however subsequently the oversight committee played an oversight in ensuring that the 2017/2018 Annual Report was prepared in accordance to Municipal Finance Management Act Circular No. 63 of 2012 in ensuring compliance with the guidelines, format and content of the Annual Report and comments raised at the August 2018 Council meeting have been addressed.

As the Chairperson of the Oversight Committee I would like to thank the Committee Members, the Honourable Mayor, the EXCO, the Municipal Manager and officials as well as the various contributors to the Annual Report of 2017/2018 for their diligence and constructive commitment during the oversight period.

The Oversight Committee is satisfied that the Annual Report 2017/2018 provides an accurate overview of the process of financial and non-financial performance during the period under review and therefore would like to recommend the adoption thereof.

RECOMMENDATIONS BY THE OVERSIGHT COMMITTEE (MPAC) TO COUNCIL 1. That the Council having fully considered the Oversight Report on the Annual Report for 2017/2018, Adopts the

2017/2018 Oversight Report. 2. That Council having fully considered the 2017/2018 Annual Report 2017/2018 approves the Annual Report without

reservations.

The above recommendations were duly resolved upon at the Council Meeting to be held on the 27th of March 2019 as per Section 127(2)(5) of the Municipal Finance Management Act.

Cllr. R Brijraj Chairperson of the Municipal Public Accounts Committee/Oversight Committee


AN

NEX

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E A

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eval

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enefi

ts

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xpen

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ive

actio

n -r

ecru

itmen

t -p

rom

otio

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-term

inat

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of s

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M, S

ectio

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, Top

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acita

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actio

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itmen

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otio

ns

-term

inat

ion

of s

ervi

ces

-per

form

ance

man

agem

ent

-ski

lls d

evel

opm

ent

-Inju

ry o

n du

ty

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ur re

latio

ns

-leav

e &

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char

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ill h

ealth

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ompo

nent

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ntro

duct

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to th

e M

unic

ipal

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orkf

orce

(Tot

al e

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oym

ent,

to in

clud

e st

aff t

urno

ver)

Com

pone

nt B

: Man

agin

g th

e w

orkf

orce

, (M

M, S

ectio

n 56

, Top

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agem

ent,

Ass

is-

tanc

e M

anag

ers,

Sup

ervi

sors

, etc

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pone

nt C

: Cap

acita

ting

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Mun

icip

al

Wor

kfor

ce

Com

pone

nt D

: Man

agin

g th

e M

unic

ipal

w

orkf

orce

exp

endi

ture

Add

ress

es

info

rmat

ion

perta

inin

g to

the

impl

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enta

tion

of

an a

ffect

ive

perfo

rman

ce

man

agem

ent

syst

em,

orga

niza

tiona

l de

velo

pmen

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per

form

ance

of

a M

unic

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lls G

ap &

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ns fo

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dev

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ills

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lls d

evel

opm

ent

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eco

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Ref

N

o.R

equi

red

Info

rmat

ion

Purp

ose

Info

rmat

ion

on th

e 20

17/2

018

Ann

ual R

epor

tIn

for-

mat

ion

still

re-

quire

d

Com

men

ts/U

pdat

e R

epor

tSt

a-tu

s

Ch.

5Fi

nanc

ial P

erfo

rman

ce

Com

pone

nt A

– S

tate

men

t of F

inan

cial

P

erfo

rman

ce

Com

pone

nt B

– S

pend

ing

agai

nst C

apita

l B

udge

t C

ompo

nent

C –

Cas

h flo

w M

anag

emen

t &

Inve

stm

ent

Com

pone

nt D

– O

ther

Fin

anci

al M

atte

rs

Sou

nd

Fina

ncia

l pr

actic

es a

re

esse

ntia

l to

the

long

-term

su

stai

nabi

lity

of m

unic

ipal

i-tie

s. T

he K

ey

obje

ctiv

es o

f th

e M

FMA

is

to m

oder

nize

m

unic

ipal

fin

anci

al m

an-

agem

ent

All

requ

ired

info

rmat

ion

is p

rovi

ded

Non

e

Com

plet

ed

Ch.

6A

udito

r Gen

eral

Aud

it Fi

ndin

gs

Spe

cific

topi

cs th

at s

houl

d re

ceiv

e at

tent

ion

incl

ude:

Det

ail o

n is

sues

rais

ed d

urin

g th

e pr

evio

us

FY &

Rem

edia

l Act

ion

take

n to

add

ress

the

abov

e an

d pr

even

tativ

e m

easu

res

Ove

rvie

w o

f A

udito

r Gen

-er

al R

epor

t of

the

prev

ious

FY

.

Fina

l Aud

it R

epor

t & M

anag

emen

t R

epor

t N

one

Com

plet

ed

App

x.

AC

ounc

illor

s, C

omm

ittee

Allo

catio

n &

C

ounc

il A

ttend

ance

-In

form

atio

n pe

rtain

ing

to th

e nu

mbe

r of

Cou

ncil

mee

tings

atte

nded

by

each

Cou

n-ci

llor

This

app

endi

x re

late

s to

ch

apte

r 1 a

nd

requ

ires

the

com

pila

tion

of

a co

mpl

ete

list

of a

ll C

ounc

il-lo

rs, t

he p

arty

th

ey b

elon

g to

an

d th

e w

ard

whi

ch th

ey

repr

esen

t.

Req

uire

d is

the

com

pila

tion

of a

co

mpl

ete

list o

f all

Cou

ncill

ors,

the

party

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bel

ong

to a

nd th

e w

ard

whi

ch th

ey re

pres

ent.

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362

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ion

Purp

ose

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rmat

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ual R

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mat

ion

still

re-

quire

d

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ts/U

pdat

e R

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tSt

a-tu

s

App

x.

BC

omm

ittee

& C

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Pur

pose

-A li

st o

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com

mitt

ees

of C

ounc

il-P

urpo

se o

f eac

h co

mm

ittee

-Nam

es o

f Cou

ncill

ors

serv

ing

on th

em.

-Incl

usio

n of

info

rmat

ion

rela

ted

to th

e at

ten-

danc

e of

eac

h co

unci

llor

This

app

endi

x al

so re

late

s to

info

rmat

ion

requ

ired

in

Cha

pter

1.

A lis

t of a

ll co

mm

ittee

s of

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ncil

-Pur

pose

of e

ach

com

mitt

ee-N

ames

of C

ounc

illor

s se

rvin

g on

th

em.

-Incl

usio

n of

info

rmat

ion

rela

ted

to

the

atte

ndan

ce o

f eac

h co

unci

llor

Non

eC

ompl

eted

App

x C

Third

Tie

r Adm

inis

trat

ive

Stru

ctur

e Th

e O

rgan

-og

ram

of t

he

Adm

inis

trativ

e st

ruct

ure

of

the

Mun

ici-

palit

y

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anog

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of t

he A

dmin

is-

trativ

e st

ruct

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of th

e M

unic

ipal

ityN

one

Com

plet

ed

App

x D

Func

tions

of t

he M

unic

ipal

ity/E

ntity

Th

e ap

pend

ix

cove

rs w

hat

cons

titut

es

the

mun

icip

al

func

tions

. M

unic

ipal

ity

to in

dica

te

wha

t fun

ctio

ns

perfo

rmed

by

the

dist

rict a

nd

vice

ver

sa

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icip

al F

unct

ions

and

Pow

ers

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e C

ompl

eted


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N

o.R

equi

red

Info

rmat

ion

Purp

ose

Info

rmat

ion

on th

e 20

17/2

018

Ann

ual R

epor

tIn

for-

mat

ion

still

re-

quire

d

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men

ts/U

pdat

e R

epor

tSt

a-tu

s

App

x.

BC

omm

ittee

& C

omm

ittee

Pur

pose

-A li

st o

f all

com

mitt

ees

of C

ounc

il-P

urpo

se o

f eac

h co

mm

ittee

-Nam

es o

f Cou

ncill

ors

serv

ing

on th

em.

-Incl

usio

n of

info

rmat

ion

rela

ted

to th

e at

ten-

danc

e of

eac

h co

unci

llor

This

app

endi

x al

so re

late

s to

info

rmat

ion

requ

ired

in

Cha

pter

1.

A lis

t of a

ll co

mm

ittee

s of

Cou

ncil

-Pur

pose

of e

ach

com

mitt

ee-N

ames

of C

ounc

illor

s se

rvin

g on

th

em.

-Incl

usio

n of

info

rmat

ion

rela

ted

to

the

atte

ndan

ce o

f eac

h co

unci

llor

Non

eC

ompl

eted

App

x C

Third

Tie

r Adm

inis

trat

ive

Stru

ctur

e Th

e O

rgan

-og

ram

of t

he

Adm

inis

trativ

e st

ruct

ure

of

the

Mun

ici-

palit

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The

Org

anog

ram

of t

he A

dmin

is-

trativ

e st

ruct

ure

of th

e M

unic

ipal

ityN

one

Com

plet

ed

App

x D

Func

tions

of t

he M

unic

ipal

ity/E

ntity

Th

e ap

pend

ix

cove

rs w

hat

cons

titut

es

the

mun

icip

al

func

tions

. M

unic

ipal

ity

to in

dica

te

wha

t fun

ctio

ns

perfo

rmed

by

the

dist

rict a

nd

vice

ver

sa

Mun

icip

al F

unct

ions

and

Pow

ers

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e C

ompl

eted

Ref

N

o.R

equi

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rmat

ion

Purp

ose

Info

rmat

ion

on th

e 20

17/2

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Ann

ual R

epor

tIn

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mat

ion

still

re-

quire

d

Com

men

ts/U

pdat

e R

epor

tSt

a-tu

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App

x E

War

d R

epor

ting

Info

rmat

ion

on

the

func

tion-

ing

of w

ard

com

mitt

ees,

th

e se

ctor

of

com

mun

ity

repr

esen

tatio

n an

d re

ports

su

bmitt

ed b

y ea

ch o

f the

se

com

mitt

ees

mus

t be

pro-

vide

d. T

he a

p-pe

ndix

can

be

expa

nded

to

prov

ide

a br

ief

feed

back

of

the

oper

atio

n an

d fu

nctio

ns

of in

divi

d-ua

l war

ds,

chal

leng

es

expe

rienc

ed &

m

easu

res

tak-

en to

add

ress

th

em

Info

rmat

ion

on th

e fu

nctio

ning

of

war

d co

mm

ittee

s, th

e se

ctor

of

com

mun

ity re

pres

enta

tion

and

repo

rts s

ubm

itted

by

each

of t

hese

co

mm

ittee

s m

ust b

e pr

ovid

ed.

The

appe

ndix

can

be

expa

nded

to

prov

ide

a br

ief f

eedb

ack

of th

e op

-er

atio

n an

d fu

nctio

ns o

f ind

ivid

ual

war

ds, c

halle

nges

exp

erie

nced

&

mea

sure

s ta

ken

to a

ddre

ss th

em

Non

eC

ompl

eted

App

x F

War

d In

form

atio

n - W

here

und

er w

hich

war

d th

e se

ven

larg

est

proj

ect i

n th

e cu

rren

t yea

r is

liste

d to

geth

er

with

thei

r sta

rt da

te, e

nd d

ate,

thei

r tot

al

valu

e an

d pr

ogre

ss-In

form

atio

n on

the

top

4 de

liver

y pr

iorit

ies

per w

ards

This

app

endi

x re

late

s to

W

ard

info

rma-

tion:

War

d N

ame

(Num

ber)

whi

ch w

ard

the

seve

n la

rges

t pr

ojec

t in

the

curr

ent y

ear i

s lis

ted

toge

ther

with

thei

r sta

rt da

te, e

nd

date

, the

ir to

tal v

alue

and

pro

gres

s-In

form

atio

n on

the

top

4 de

liver

y pr

iorit

ies

per w

ards

Non

eC

ompl

eted

364

Ref

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rmat

ion

Purp

ose

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rmat

ion

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ual R

epor

tIn

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mat

ion

still

re-

quire

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men

ts/U

pdat

e R

epor

tSt

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App

x G

Rec

omm

enda

tions

of t

he M

unic

ipal

Aud

it C

omm

ittee

Th

is a

ppen

dix

rela

tes

to a

ll th

e m

eetin

gs

of th

e A

udit

Com

mitt

ee

held

, tog

ethe

r w

ith it

s re

com

-m

enda

tions

, th

ose

that

ha

ve b

een

adop

ted

and

thos

e no

t

all t

he m

eetin

gs o

f the

Aud

it C

omm

ittee

hel

d, to

geth

er w

ith it

s re

com

men

datio

ns, t

hose

that

hav

e be

en a

dopt

ed a

nd th

ose

not

Non

eC

ompl

eted

App

x H

Long

Ter

m C

ontr

acts

and

Pub

lic-P

rivat

e Pa

rtne

rshi

p-S

peci

fic d

etai

l per

tain

ing

to th

e re

spon

sibl

e de

partm

ents

for m

anag

ing

and

impl

emen

t-in

g th

e ro

ll ou

t of t

hese

pro

ject

s is

to b

e pr

ovid

ed

-the

dura

tion

and

mon

etar

y va

lue

of th

e pr

ojec

ts, a

gree

men

ts o

r con

tract

s sh

ould

al

so b

e in

clud

ed.

Info

rmat

ion

rela

ted

to

the

larg

est

proj

ects

, ag

reem

ents

an

d co

ntra

cts.

In

form

atio

n re

latin

g to

P

ublic

Priv

ate

Par

tner

ship

s (P

PP

) in

the

Mun

icip

ality

an

d its

dur

a-tio

n

Spe

cific

det

ail p

erta

inin

g to

the

resp

onsi

ble

depa

rtmen

ts fo

r m

anag

ing

and

impl

emen

ting

the

roll

out o

f the

se p

roje

cts

is to

be

prov

ided

-th

e du

ratio

n an

d m

onet

ary

valu

e of

the

proj

ects

, agr

eem

ents

or

cont

ract

s sh

ould

als

o be

incl

uded

.

Non

e C

ompl

eted

App

x I

Mun

icip

al E

ntity

/Ser

vice

Pro

vide

r Per

for-

man

ce S

ched

ule

All

mus

t be

fund

ed a

nd w

ith a

ppro

ved

bud-

get p

rovi

sion

This

sta

tem

ent

shou

ld n

ot

incl

ude

not

mor

e th

an th

e to

p fo

ur p

riori-

ties

indi

cato

rs

as a

rticu

late

d in

the

IDP

Infra

stru

ctur

e D

evel

opm

ent

Loca

l Eco

nom

ic D

evel

opm

ent

Goo

d G

over

nanc

e &

Pub

lic P

ar-

ticip

atio

n Fi

nanc

ial V

iabi

lity

& M

anag

emen

t

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3C

ompl

eted


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rmat

ion

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ose

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rmat

ion

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ual R

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tIn

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mat

ion

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re-

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pdat

e R

epor

tSt

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App

x J

Dis

clos

ure

of F

inan

cial

Inte

rest

Th

is A

ppen

dix

rela

tes

to

finan

cial

di

sclo

sure

s of

se

nior

man

ag-

ers

and

othe

r se

ctio

n S

56

offic

ials

. Th

e fin

anci

al in

ter-

est d

iscl

osur

e is

requ

ired

even

if p

osts

w

ere

occu

pied

fo

r par

t of t

he

year

finan

cial

dis

clos

ures

of s

enio

r m

anag

ers

and

othe

r sec

tion

S56

of

ficia

ls.

The

finan

cial

inte

rest

di

sclo

sure

is re

quire

d ev

en if

pos

ts

wer

e oc

cupi

ed fo

r par

t of t

he y

ear

Non

eC

ompl

eted

App

x K (I)

Rev

enue

Col

lect

ion

Perf

orm

ance

by

vote

Th

is A

ppen

dix

rela

tes

to

info

rmat

ion

on re

venu

e co

llect

ed b

y vo

tes,

bas

ed

on p

rior y

ear

and

curr

ent

year

act

ual

colle

ctio

ns.

info

rmat

ion

on re

venu

e co

llect

ed

by v

otes

, bas

ed o

n pr

ior y

ear a

nd

curr

ent y

ear a

ctua

l col

lect

ions

.

Non

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366

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o.R

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rmat

ion

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ose

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rmat

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ual R

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e R

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x K (II

)

Rev

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lect

ion

Perf

orm

ance

by

Sour

ce

This

App

endi

x re

late

s to

in

form

atio

n on

reve

nue

colle

cted

by

sour

ce, b

ased

on

prio

r yea

r an

d cu

rren

t ye

ar a

ctua

l co

llect

ions

. In

form

atio

n by

w

ard

may

als

o as

sist

dec

isio

n m

aker

s on

th

e ex

tent

of

indi

gent

ho

useh

olds

an

d ne

ed fo

r fu

rther

sup

port

or p

olic

y ch

ange

s.

info

rmat

ion

on re

venu

e co

llect

ed

by s

ourc

e, b

ased

on

prio

r yea

r an

d cu

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t yea

r act

ual c

olle

c-tio

ns. I

nfor

mat

ion

by w

ard

may

al

so a

ssis

t dec

isio

n m

aker

s on

the

exte

nt o

f ind

igen

t hou

seho

lds

and

need

for f

urth

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uppo

rt or

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icy

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ges.

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rmat

ion

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ual R

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e R

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tSt

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x.

LC

ondi

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l Gra

nts

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eive

d: E

xclu

ding

M

IG

This

App

endi

x re

late

s to

all

cond

ition

-al

gra

nts

rece

ived

in th

e cu

rren

t yea

r, ex

clud

ing

the

Infra

stru

ctur

e G

rant

s, in

di-

catin

g ad

just

-m

ents

bud

get

and

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actu

al,

show

ing

per-

cent

age

vari-

ance

s of

the

two

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also

in

dica

ting

any

maj

or c

ondi

-tio

ns a

pplie

d by

Don

ors

on

each

gra

nt, i

f ap

plic

able

.

all c

ondi

tiona

l gra

nts

rece

ived

in

the

curr

ent y

ear,

excl

udin

g th

e In

frast

ruct

ure

Gra

nts,

indi

catin

g ad

just

men

ts b

udge

t and

the

actu

-al

, sho

win

g pe

rcen

tage

var

ianc

es

of th

e tw

o an

d al

so in

dica

ting

any

maj

or c

ondi

tions

app

lied

by D

o-no

rs o

n ea

ch g

rant

, if a

pplic

able

.

Non

e C

ompl

eted

App

x M

Cap

ital E

xpen

ditu

re –

New

& U

pgra

de/

Ren

ewal

Pro

gram

mes

: Inc

ludi

ng M

IG

App

endi

x M

(I): C

apita

l Exp

endi

ture

–

New

Ass

ets

Prog

ram

me

This

App

endi

x re

late

s to

al

l cap

ital

expe

nditu

re

rela

ting

to th

e ne

w a

sset

pr

ogra

mm

e,

show

ing

the

actu

al o

f the

pr

ior y

ear,

the

adju

sted

bud

-ge

t and

act

ual

expe

nditu

re

in th

e cu

rren

t ye

ar.

all c

apita

l exp

endi

ture

rela

ting

to

the

new

ass

et p

rogr

amm

e, s

how

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Vol.

IIA

nnua

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Sum

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ope

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FO, i

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nici

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N

one

Com

plet

ed


ANNEXURE B: TERMS OF REFERENCE: MPAC/OVERSIGHT COMMITTEEThe MPAC is a committee of the municipal council, appointed in accordance with Section 79 of the Structures Act.

Municipalities are encouraged to establish MPACs as far as is possible and practical. As a Section 79 Committee, the following principles to apply:· Municipal Council must resolve to establish a MPAC by way of Council Resolution. · The Municipal Council must determine the functions of the committee and agree on the Terms of Reference for the

committee, · The Municipal Council must delegate functions to the MPAC in accordance with the terms of reference for the

committee, · The Municipal Council may determine the procedure of the committee or allow it to determine its own procedure · The municipal council appoints the members of the MPAC from amongst the Councillors · Section 160(8) of the Constitution applies to the committee and therefore its composition must be such that it allows

parties and interests reflected within the Council to be fairly represented in the MPAC, · The Municipal council appoints the Chairperson of MPAC · Municipal Council may dissolve the MPAC at any time, · The Municipal council may remove any member of the committee at any time,· The municipal council may allow the MPAC to co-opt advisory members who are not members of the Council, within

the limits determined by the Council. · The meetings of the MPAC should, as far as possible and practical, be open to the Public in accordance with Section

160(7) of the Constitution,· The municipal administration must ensure that adequate financial and human resources are made available to

support the functions of the MPAC· Meetings of the MPAC should be provided for and included in the annual calendar of the Council and, · The MPAC Reports directly to the municipal council and the Chairperson of the MPAC liaise directly with the Speaker

on the inclusion of reports of the MPAC in the Council Agenda

Terms of Reference for the MPAC

1. The MPAC must interrogate the following financial aspects addressed in the Municipal Finance Management Act:

1.1 Unforeseen and Unavoidable Expenditure (Section 29) · Any unforeseen and unavoidable expenditure incurred must be reported to the MPAC · Proof of the necessary appropriation in an adjustment budget · The MPAC must consider the expenditure and make recommendations to the Council and, · Where necessary adjustment budget has not been prepared, the MPAC must report same to the council,

1.2 Unauthorized, Irregular and Fruitless and Wasteful Expenditure (Section 32) · Any unauthorized, Irregular, Fruitless and wasteful expenditure by the council, executive mayor/mayor,

executive committee, or any political office bearer of the municipality must also be reported to the MPAC

· The municipal manager must report to the MPAC on all the necessary steps taken to either authorize or certify the payment or recover or write off the expenditure

· The municipal manager must report on whether any criminal action was instituted in this regard and, · The MPAC must report to the council on the appropriateness of the criminal or civil steps taken and

report where no further actions was taken and why.

1.3 The Quarterly report of the Mayor on the implementation of the budget and the state of affairs of the municipality/SDBIP (Section 52(d))

· A copy of the quarterly report of the mayor on the implementation of the budget and the state of affairs of the municipality must be submitted to the MPAC

· Where the report is not submitted within 30 days after the end of the quarter, the MPAC must report

374

this to the Council, · Where the report is submitted it must be interrogated and recommendations must be made to the

Council, · The MPAC must ensure that the Mayor attends to necessary amendments to the SDBIP and submit

the necessary report to the Council with proposals for the adjustment budget, and where it is not done by the Mayor, report it to Council.

· The MPAC must report any matter of concern regarding the report of the Mayor to the council.

1.4 Monthly Budget Statements (Section 71) · The monthly budget statement submitted to the Mayor must be submitted to MPAC · The MPAC must interrogate the statement and report any matter of concern on the statement to the

Council

1.5 Mid-Year Budget and Performance Assessment (Section 72) · The mid-year budget and performance assessment report submitted to the Mayor must be submitted

to MPAC · The MPAC must interrogate the assessment and submit its comments on the assessment to Council

1.6 DisclosuresconcerningCouncillors,DirectorsandOfficials(Section124)· As part of its interrogation of the annual financial statements, the MPAC must ensure that the

necessary disclosures were made in the financial statements including,· Salaries, allowances and benefits of political office bearers and Councillors of the municipality · Arrears owed by individual councillors of the Municipality for more than 90 days · Salaries, allowances and benefits of the Municipal Manager, CFO and Senior Managers · Salaries, Allowances and benefits of the Board of Directors of municipal entities · The Salaries, Allowances and benefits of the Chief Executive Officer and Senior Managers of a

municipal entity

1.7 Submission and Auditing of Annual Financial Statements (Section 126) · Copies of the financial statements submitted to the AG must be submitted to the MPAC as well as

proof of submission thereof to the AG · Where the MPAC has not been provided with the financial statements or with proof that it has been

submitted to AG it must be reported to Council

1.8 Submission of the Annual Report (Section 127) · The annual report must be submitted to the MPAC no later than 2 weeks after the date required for submission to the Council

· Where the annual report is not submitted to the Council as required, the MPAC must be provided with a copy of the written explanations of the Mayor as submitted to Council

· Where neither the annual report nor the explanation has been submitted, the MPAC must report same to the Council

· The MPAC must monitor the annual report has been submitted to the AG, as well as the provincial government Departments required and has been published for comments and,

· The MPAC must also monitor that the municipal entities have complied with this requirement

1.9 Oversight Report on the Annual Report · The MPAC must consider the annual report and prepare a Draft Oversight Report to be submitted to

the Council for the purpose of adopting the Oversight Report · In preparing the Draft Oversight Report, the MPAC must consider all representations in connection with

the annual report received from the local community · The meeting of the MPAC considering the annual report must be open to the public and members of

the local community must be allowed to make representations in connection with the annual report at the meeting;

· National Treasury Circular 32 provides guidance on the preparation of the oversight report and a copy is attached as Annexure “A” hereto. Reference to the oversight committee must be read as the MPAC.


1.10 Issues raised by the Auditor General in Audit Reports (Section 131) · the MPAC must be provided with the report prepared to address issues raised by the A-C;· where the report is submitted, MPAC should interrogate same and make recommendations to the

Council and, · where the report has not been submitted, MPAC should report this to the council.

1.11 Audit Committee (Section 116) · the MPAC must ensure that the municipality at all times have an operational audit committee;· all reports received from the audit committee need to be submitted to the MPAC to assist it in its

functions and to capacitate the MPAC;· where no audit committee has been appointed or where the audit committee is not operative, the

MPAC must report this to the council.

1.12 Disciplinary Action instituted in Terms of MFMA · any disciplinary processes instituted for the contravention of the MFMA must be reported to the MPAC;· MPAC must monitor that all matters are brought to conclusion;· MPAC must report to council where matters are not dealt with effectively and timeously.

2. The MPAC must Interrogate the following in terms of the Municipal Systems Act:

2.1 Review of the IDP post elections (Section 25)· MPAC must monitor whether the Executive Mayor / EXCO initiate the review of the IDP posts

elections;· Where the review is not done, the MPAC must report same to the council.

2.2 Annual review of the IDP (Section 34)· MPAC must monitor whether the Executive Mayor/ EXCO initiate the annual review of the IDP;· Where the review is not done, the MPAC must report same to the council.

2.3 Performance management plan (Section 39)· MPAC must monitor whether the annual performance plan is being prepared;· Where the plan is not prepared, the MPAC must report same to the council.

2. 4 Monitoring that the annual budget is informed by the IDP (Regulation 6 of the Local Government: Municipal Planning and Performance Management Regulations)

· MPAC must review the draft annual budget and ensure that it is informed by the IDP adopted by the municipal council; but

· Where the draft annual budget is not aligned with the IDP, the MPAC must report same to the municipal council.

2.5 Monitoring that all declaration of interest form is completed by councillors on an annual basis (Section 54 read with Item 7 of Schedule 1)

· MPAC must monitor whether all councillors have completed their declaration of interest forms and update it annually;

· Where declaration of interest forms has not been completed or updated same must be reported to the municipal council.

3. The MPAC must prepare an annual work plan for approval by the municipal council prior to start of the financialyear.

376

ANNEXURE C – COMMENTS RAISED BY STAKEHOLDERS ON THE ANNUAL REPORTStakeholder Comment Umdoni Municipality Action Auditor General I could not obtain sufficient

appropriate audit evidence that the 2016-17 annual report was tabled in the municipal council within seven months after the end of the financial year, as required by section 127(2) of the MFMA.

I could not obtain sufficient appropriate audit evidence that the council adopted an oversight report containing the council’s comments on the annual report within the prescribed timelines, as required by section 129 (1) of the MFMA.

Umdoni Municipality developed an Annual Report Checklist as per the Municipal Finance Management Act Circular No. 63 that assisted in tracking the progress of the Annual Report to ensure adherence and compliance with legislated timeframes. Council noted the Draft Annual Report within 7 months after the end of the Financial Year.

Draft Oversight Report will be presented to Council for adoption on 27 March 2019

Provincial Treasury None received from Provincial Treasury

n/a

Department of Co-Operative Governance & Traditional Affairs

Draft 2017/2018 Umdoni Annual Report does not contain the development and service delivery targets/priorities and performance targets set for the next Financial Year (2018/2019)

Draft 2017/2018 Report has incorporated targets/priorities and performance targets for the next financial year(2018/2019) on page 147-169 of the Annual Report

Local Community No comments or inputs received from members of the public/local community of Umdoni

n/a


ANNEXURE D – MINUTES OF OVERSIGHT COMMITTEE MEETINGS

MINUTESOVERSIGHT COMMITTEE

DATE OF MEETING TIME VENUE THURSDAY

22 November 201811:55 UmdoniMunicipalOffices:

Council Chamber

CHAIRPERSON Cllr R BrijrajCOMMITTEE MEM-

BERSPRESENT L.O.A./ ABSENT / APOLOGY ON COUNCIL BUSINESS

COUNCILLORSCllr HDT MtamboCllr MA Khan Cllr J NdlelaCllr DP GambusheCllr LR DlaminiCllr T Sokhulu

Cllr DM Hlengwa(A)Cllr ZT Hlongwa(LOA)Cllr GN Ngwane(LOA)Cllr M Ally(LOA)

EXTERNAL REPRE-SENTATIVES

Audit Committee Reps.Advocate R Brijraj – Ward Com-mittee RepMr R RampersadhAG RepresentativeKZN CoGTA RepresentativeTreasury Representative

OFFICIALS Dr V Tsako(MM)Mr M Shange (AGM Corp Serv)Mr M Mzotho (GM: P&D)GMTS- VACANT Supt. K Govender – stand-in (GM Com S)Mrs T Mhlongo (GMFSMrs L Harisingh (Manager: RAASMs N Mkhathini (Internal Audit)Mr A Shabane (Internal Audit)Mr K Shabalala(P-MU)Mr S Zamisa (Man-ager:Housing)Mr M Ngcobo (Man-ager: Fleet)

Mrs L Shange (GM Com S)

COMMITTEE CLERK Mrs NNR SitholeINVITEES / PRESS / PUBLIC

378

OS.1/Nov-18 NOTICE OF MEETING

The Chairperson read the notice of meeting.

OS.2/Nov-18 OPENING AND WELCOME

The Chairperson opened and welcomed all to the meeting. OS.3/Nov-18 APOLOGIES / APPLICATIONS FOR LEAVE OF ABSENCE

As recorded in page 1 of these minutes.

OS.4/Nov18 DECLARATION / DISCLOSURE OF INTEREST

Nil

OS.5/Nov-18 OFFICIAL ANNOUNCEMENTS BY CHAIRPERSON

Nil

OS.6/Nov-18 CONFIRMATION OF AGENDA

The agenda was confirmed, there being no further items to add.

OS.7/Nov-18 MAIN AGENDA ITEM FOR DISCUSSION

OS.7.1/Nov-18 PROGRESS REPORT ON THE DRAFT ANNUAL REPORT: FY 2017/2018

The purpose of the report was to update the Oversight Committee on the progress of the compilation of the Annual Report

The annual report requires the collation of consolidation of range of financial and non- financial information about the municipality. It provides authorities a record of the activities and performance of the municipality for each financial year.

` Annual reports must be aligned with the planning documents and municipal budget for the MFMA makes provision that each financial year a Municipality must give account of its performance both administratively and financially.

The following documents were submitted to the Oversight Committee: -

- Municipal Finance Management Act Circular 11- Municipal Finance Management Act Circular 32- Municipal Finance Management Act Circular 63- Annual Report Checklist

MM advised that the draft annual report is in its current format is not complaint with the circular and there are many gaps. MM stated that the Annual Report was at 50% complete at this stage and that the gaps will be addressed. Management requested time to conclude on it and it will be re – submitted to the Oversight Committee and then to Council. Administration is in the process of integrating all outstanding information in order to meet the deadlines as per the circular. It was anticipated that an Oversight Meeting will be held in December 2018.

That the progress report on the Annual Report for FY 2017/2018 be noted.ACTION: AGMCpS

DATE OF NEXT MEETING To be advised

OS.9/Nov-18 CLOSURE There being no further business to discuss the meeting was closed


MINUTESOVERSIGHT COMMITTEE

DATE OF MEETING TIME VENUE THURSDAY

28 December 201811:55 UmdoniMunicipalOffices:

Council Chamber

CHAIRPERSON Cllr R BrijrajCOMMITTEE MEMBERS

PRESENT L.O.A./ ABSENT / APOLOGY

ON COUNCIL BUSINESS

COUNCILLORSCllr HDT MtamboCllr MA Khan Cllr J NdlelaCllr LR DlaminiCllr T SokhuluCllr DM HlengwaCllr ZT HlongwaCllr FM NgwaneCllr M Ally

Cllr J NdlelaCllr DP Gambushe

EXTERNAL REPRESENTATIVES

Advocate R Brijraj – Ward Committee Rep

Mr R RampersadhAG RepresentativeKZN CoGTA RepresentativeTreasury Representative

OFFICIALS Dr V Tsako(MM)Mr B Khumalo(GMTS) Mrs L Harisingh (Manager: RAASMs N Mkhathini (Internal Audit)Mr A Shabane (Internal Audit)Mr K Shabalala(PMU)Mr M Ngcobo (Manager: Fleet)

Mrs L Shange (GM Com S) - LOAMr M Shange (AGM Corp Serv) – LOA Mrs T Mhlongo (GMFS)Mr M Mzotho (GM: P&D)

COMMITTEE CLERK Mrs NNR SitholeINVITEES / PRESS / PUBLIC

380

OS.1/Dec-18 NOTICE OF MEETING

The Chairperson read the notice of meeting.

OS.2/Dec-18 OPENING AND WELCOME

The Chairperson opened and welcomed all to the meeting.

OS.3/Dec-18 APOLOGIES / APPLICATIONS FOR LEAVE OF ABSENCE

As recorded in page 1 of these minutes.

OS.4/Dec -18 DECLARATION / DISCLOSURE OF INTEREST

Nil

OS.5/Dec-18 OFFICIAL ANNOUNCEMENTS BY CHAIRPERSON

Nil

OS.6/Dec-18 CONFIRMATION OF AGENDA

The agenda was confirmed, there being no further items to add.

OS.7/Dec-18 CONFIRMATION OF MINUTES: MINUTES OF THE PREVIOUUS OVERSIGHT MEETING HELD ON 22 NOVEMBER 2018

On the proposal of Cllr Ally seconded by Cllr Ngwane, the minutes of the Oversight Meeting held on 22 November 2018 were confirmed.

OS.8/Dec-18 MATTERS ARISING FROM MINUTES OF THE PREVIOUUS OVERSIGHT MEETING HELD ON 22 NOVEMBER 2018

Nil

OS.9/Dec-18 MAIN AGENDA ITEM FOR DISCUSSION

OS.9.1/Dec-18 2017/2018 FY: DRAFT ANNUAL REPORT:

The purpose of the report was to submit to the Oversight Committee the Draft 2017/2018 Annual Report for noting and deliberation prior to submission of the Draft Annual Report to Council in January and Public Comments.

The annual report requires the collation of consolidation of range of financial and non- financial information about the municipality. It provides authorities a record of the activities and performance of the municipality for each financial year.

` Annual reports must be aligned with the planning documents and municipal budget for the MFMA makes provision that each financial year a Municipality must give account of its performance both administratively and financially.

The following documents were submitted to the Oversight Committee: -- Annual Report Checklist - Municipal Finance Management Act Circular 63- Draft 2017/2018 Annual Report

MM advised that the draft annual report is in its current format is complaint with the circular and few gaps to address under the appendix to be attached. MM stated that the Annual Report was at 70-80% complete at this stage and that the gaps will be addressed prior to the submission of the report to Council for noting and publicizing for comments.

Manager IDP/PMS took the Oversight Committee through the Annual Report Checklist in line with the Draft Annual Report and presented information that has been incorporated into the report and also highlighted areas with gaps as per the requirements of the Financial Management Act Circular No. 63.


The committee was taken through the Annual Report Checklist and the document and it was advised that the inputs /comments be forwarded in writing to the Office of the MM by 11 January 2019RECOMMENDATION TO COUNCIL

That Oversight notes the 2017/2018 Annual Report and that any amendments /comments that arise from the committee be incorporated into the Draft Annual Report for FY 2017/2018

: MM/MANAGER: IDP/PM

OS.10/Dec-18 DATE OF NEXT MEETING

To be advised

OS.11/Dec-18 CLOSURE

There being no further business to discuss the meeting was closed.

CONFIRMED THIS 14TH DAY OF MARCH 2019

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CHAIRPERSON

ANNUAL REPORT 2017/18 - Umdoni Municipality

Documents

Transcript of ANNUAL REPORT 2017/18 - Umdoni Municipality