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National InstItute of Justice United States Department of Justice Washington, D. C. 20531
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DATE FILMED
4/13/81
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C8.1204/030 COpy
OLEA-182
MODEL SYSTEM SPECIFICATION REDONDO BEACH POLICE
INFORMATION MANAGEMENT SYSTEM
31 MAY 1968
PREPARED UNDER CONTRACT TO THE
CITY OF REDONDO BEACH, CALIFORNIA
FU NDED BY GRANT NO. 182
OFFICE OF LAW ENFORCEMENT
ASSISTANCE U. S. DEPARTMENT OF JUSTICE
Autonetics Division of North American Rockwell Corporation 3370 Miraloma Avenue, Anqheim, California 92803
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If you have issues viewing or accessing this file contact us at NCJRS.gov.
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08=1204/030
FOREWORD
This specification must be looked upon as a conceptual
model until such time as test and implementation have
served to prove the system fully operational.
The ve;y nature of a development program such as this
project dictates constant improvement through testing
in the operational environment. Therefore this specif
ication will not, and should not, remain static. The
final version of this specification is intended to be
the detailed documentation of the operational system.
All changes of significance will be cbordinated with
concerned Redondo Beach personnel.
iii
-.f--'---'~ ... ----------~---r--------------------'----------------------------------------------------_~. _____ ___
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Section ._,- ...... -1.0
1.1
1.2
1.3
1.4
1.5
1.6
2.0
3.0
3.1
3.2
3.3
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
C8-1204/030
CONTENT~
I NTRODUCTI ON ~~~ 1-1
Descriptive Title
Defini tion of Terms 1-1
Purpose 1-1
Scope 1-1
Performance 1-2
1-3 Glossary of Terms 1-6
APPLICABLE DOCUMENTS 2-1
SYSTEM SUMMARY 3-1
Subsystem Descriptions 3-1
Basic System Methods 3-7
Data Storage 3-9
DATA COLLECTION SUBSYSTEM 4-1
Subsystem Description 4-1
Purpose
Scope 4-3
Performance 4-3
4-4 Subsystem Inputs
4-6 Subsystem Outputs
4-26 Interfaces
4-28 Personnel and Training Requirements
4-29 Equipment Requirements
4-31 Useful Life
4-33 Subsystem Performance Evaluation Criteria
4-34 Documentation of Trade-Off Studies
4-35
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;~ ,I. Section
5.0
6.0
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
5.13
5.14
5.15
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
6.15
C8-1204/030
CONTENTS (cont.)
DATA EXTRACTION AND STORAGE SUBSYSTEM
Subsystem Description , Purpose
:" Scope
Data Extraction Documents Performance
Subsystem Operation
Subsystem Inputs
Subsystem Outputs
Interfaces
Personnel and Training Requirements
Equipment Requirements
Useful Life
Retention Policy
Subsystem Performance and Evaluation Criteria
Documentation of Trade-Off Studies
REPORTIi-J3 AND INFORMATION USE SUBSYSTEM
Subsystem Description Purpose
Scope
Requirement for Reporting Subsystem Performance
Subsystem Operation
Subsystem Inputs
Subsystem Outputs
Output Display Use Plan
Interfaces
Personnel and Training Requirements Equipment Requirements
Useful Life
Subsystem Performance and Eva.luation Criteria
Documentation of Trade-Off Studies
v
- ,-' ~--- ----
Page
5-1
5-1
5-3
5-4
5-5
5-7
5-10
5-36
5-38
5-50
5-52
5-54
5-56
5=58
5-59
5-61
6-1
6-3
6-3
6-6
6-8
6-10
6-15
6-16
6-64
6-68
6-69
6-72
6-73
6-74
6-76
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Section
7.0
8.0
7.1
7.2
7.3
AUDIT SUBSYSTEM
Responsibi li ty
Scope
Audit Reports
C8-1204/030
CONTENTS (cont.)
SYSTEM COMPUTER AND TIME-SHARING COMPATIBILITY
vi
Page
"{-1
'7-1
7-1
7-4
8-1
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3.1
3.2
4.1
4.5-1
4.5-2
4.5-3
4.5-4
4.5-5
4.6
4.9
5.1
5.5-1
5.5~2
5.6-1
5.6-2
5.6-3
5.6-4
5.6-5
5.6-6
5.6-7
5.6-8
5.6-9
5.6-10
5.6-11
5.6-12
5.6-13
5.6-14
CS-1204/030
ILLUSTRATIONS
Title
Basic System Diagram
Summary Functional Block Diagram, Police Information
Management System
Functional Diagram, Data Collection Subsystem
Event Card
Field Interview Card
Field Activity Card
Active Case Record
Booking and Arrest Report
Daily Watch Report
Unit Status Hack
Data Elctraction and Storage Subsystem Functional Diagram,
Input/Output Functional Flow
Storing, Searching, and Retrieving
Event Card
Event Fact Sheet
Crime/Victim/lnjury/Death Fact Sheet
Prisoner/Suspect Missing erslOn I P s Fact Sheet
Traffic Accident Fact Sheet
Ci tation or Warrant Fact ShtElet
Field Interview Card
Parking Citation
Field Activity Card
Stolen/Recoverp,d/lmpounded Vehicle R~port
Follow-up/Recovered Property/Case Clearanc,e Report
Card or Record Layout
Card or Record Layout
Card or Record Layout
- /~-
3-5
3-6
4-2
4-S
4-11
4-13
4-14
4-16
4-27
4-32
5-2
5-S
5-9
5-11
5-15
5-17
5-19
5-20
5-22
5-23
5-26
5-27
5-2S
15--29
5-32
5-33
5-35
---------n-u-m-b-e-r-ed to correspond wi th the two place paragraph number NOTE: Figures are
h f · e is located. in the specification in which t e 19U1'
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Figure
5.8-1
5.8-2
5.8-3
5.8-4
5.8-5
5.8-6
5.8--7
5.8-8
5.12
6.1
6 .. 6-1
6.8
6.8-1
6.8-2
6.8-3
6.8-4
6.8-5
6.8-6
6.8-7
6.8-8
6.8-9
6.8-10
6.8-11
6.8-11.1
CS-1204/030
11bQ§TRATIONS (cont.l
Title -Offense Profile Report No. 1
Offense Profile Report No. 2 Event P'rofile Report
Crime-Traffic Accident-Citation Profile Report No's. 1, 2, and 3
Prisoner-Suspect-Field Interview Report Noos. 1, 2, and 3 Field Activity Report No's. 1 and 2
Stolen/Recovered/Impounded Automobiles Report and Found/Recovered Property Report
Traffic Accident Analysis Report
Punched Card Files - Forecasted Use and Retention Requir~ments
Functional Diagram, Reporting and InformaUon Use Subsystem
Report Transmittal Request
Report Distribution
FBI Report - Return A, Monthly Return of Offenses Known to the Police
FBI Report - Return B, Annual Return of Offenses Known to the Police
FBI Report - Return C, Annual Heturn of Persons Charged
FBI Report - Age, So~, and Race of Persons Arrested 18 Years of Age and Over
FBI Report - Age, Sex, and Rac~~ of Persons Arrested Under 18 Years of Age
State Report - Monthly Adult Fetlony Arrest Report
State Report - Monthly Adult Misdemeanor Arrest Report
State Report - Monthly Felony Crime and Clearance Report
State Report - Monthly Arrest Report on Youths Under Eighteen
RBPD Report - Crime Profile Summary
RBPD Report - Departmental Activity Profile
RBPD Report - Departmental Activity Profile Display
viii
5-38
5-39
5-41
5-42
5-44
5-46
5-48
5-49
5-57
6-2
6-12
6-17
6-19
6-24
6-25
6-27
6-28
6-29
6-30
6-32
6-33
6-35 6-38
6-39
, l'
I Figure
6.8-11.2
6.8-12
6.8-13
6.8-13.1
6.8-!3.2
6.8-14
6.8-14.1
6.8-14.2
6.8-15
6.8-15.1
6.8-16
6.8-16.1
6.8-16.2
6.8-17
7.3-1
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C8-1204/030
ILLUSTRATIONS (cont)
Iilli
RBPD Report - Departmental Activity Profile Display
RBPD Report - Officer Activity Profile
HEPD Report - Traffic Profile Summary
RBPD Report - City Traffic Statistics Display
RBPD Report - District 5 Traffic Statistics Display
RBPD Report - Burglary Offense Breakdown
RBPD Report - City Burglary Statistics Display
RBFD Report - District 5 Burglary Statistics Display
RBPD Report - Robbery Offense Breakdown
RBPD Report - Robbery Display
RBPD Report - Theft Offense Breakdown
RBPD Report - City Theft Statistics Display
RBPD Report - District 5 Theft Statistics Display
RBPD Report - Crime Trend in Redondo Beach
Audit Report
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-«--,-. ----~-~--------- - ---......... ------.--..---~---~.
G-40
G-42
G-44
6-45
G-46
6-48
6-49
6-50
6-52
6-53
6-54
~. 6-55
6-56
6-57
7-5
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1.1
1.2
1.3
C8-120/!/030
1. 0 I NTRODUCTI ON
DESCRIPTIVE IlIh£
The system shall be called the Redondo Beach Police Information Management System (PIMS).
DEFINITION OF TERMS
Terms which are in general use in this specification and which
may have special meanings in relation to this subject are
defined in a Glo~\sary of Terms which will be found in Paragraph
1.6 at the end of this section. It is strongly urged that the
reader read the glossary and familiarize himself with these
defini tlons.
PURPOSE
The purpose of the system is to collect, store, retrieve, and
display information which is required by all levels of operating
management personnel of the Redondo Beach Police Department.
This purpose shall be accomplished through the processing of data
which is complete, accurate, and timely. This data shall be
available on a routinely reported basis or readily retrievable
for special responses or reports.
1-1
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C8-1204/030
The system shall collect, process, store, retrieve, and report
significant crime, incident, and personnel activity-related
data. However, certain classes of data shall hereafter not be
mentioned in this system description. The omitted data elements
are considered as being properly handled by the current method;
of a nature which will be handled by regional or state systems
in the near future; too deeply integrated into systems beyond
the scope of the project; or too sensitive to be pro·cessed by
clerical personnel. The categories eliminated for these reasons are:
(a) Data related to formal internal or external intelligence cOlTlffiunications.
(b) Data related to city personnel and payroll transactions. (c) Data related to the control of city owned property. (d) Data related to the processing of applicants for solicitors'
permits, taxi cab licenses, city employment, etc. (e) Data related to bike licenses. ( f) Data related to gun registration. (g) Data related to control of cash within the Police Departm~nt. (h) Data related to reported repossession actions.
1-2
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1.5
1.5.1
1.5.1.1
1.5.1.2
1.5.1.3
1.5.2
1.5.3
1.5.4
-.,---------~
C8-1204/030
PERFORMANCE
The system shall provide a data base which is sufficiently
detailed, flexible, and retrievable so that information can be generated on the following bases.
Crime, Accident, and Incident-related data may be displayed by
quantity and type, location within small subdivisions of the City,
and date and time of occurrence. Further, certain causative
factors, case characteristics, and physical characteristics
related to crimes, accidents, and incidents shall be captured
and be retrievable through machine search and printing.
Closely related to 1.5.1.1 above is the capability to capture
and process the subject's name, reason for interview, location,
day, time, physical characteristics, automobile license, etc.,
relating to a Field Interview. This capability shall provide
the required tools for making comparative searches of separate
reports for patterns and correlations between data gathered
from Field Interviews and crime-related data.
Services and miscellaneous activities performed by police
personnel shall be recorded and stored in a manner which allows
reporting of quantity and type, date, watch, time spent, and performing Officer.
The system shall initially specify internal summary reports,
their recipients, and proposed use. A feature of these reports
shall be the establishing of index or tolerance points wherever
possible. When deviation from these indexes or tolerance points
is experienced, it shall be the signal for a selective search
of detailed data for use in achieving problem solutions.
The system shall machine produce all of the infonaation required
for the preparation of periodic reports to the Federal Department
of Justice and the State of California.
The system shall eliminate duplication of data recording and
storage now practiced for the purpose of establishing specialinterest files.
1-3
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1.5.4.1
1.5.5
1.5.6
1.5.7
1.5.8
1.5.9
1.5.9.1
C8-1204/030
The system shall use related documel1ts in a multi-purpose
manner where possible. For example, the card used for recording
dispatched or on-view response~s (Event Card) shall subsequently
serve as the formal report of minor incidents and as the Master
Name Index Card.
The system shall serve to improve the accuracy and turn-around
time associated with response to specific inquiries regarding
wants, warrants 9 or property. This will be accomplished through
more readily accessible data and by involving a minimum number
of parties in .~.'esponses to field unit inquiries.
The system shall specify a records retention policy. Subsequent
file search for purposes of purging files shall be accomplished
through machine search of the Master Index File.
The system specifies actions and reports by middle. J,,~nagement
which serve to encourage review of available information and
subsequent use for planning purposes.
The system provides reports which describe individual and watch
performance. These reports may be used by the recipients for
comparison with standard performance, the identification of
personnel or operational inadequacies, and the carrying out of
remedial training or actions.
The system, as described herein, is designed primarily as a
non-computerized system for effective data collection, processing,
and information reporting.
The system, although non-computerized, 'is designed for compat
ibility with other processing techniques, i.e.,
(a) It can be worked manually by use of the key-sort method.
(b) It can be worked mechanically using unit-record Electrical
Accounting Machines (EAM).
(c) It can be worked electronically using computers - high speed,
high-capacity Electronic Data Processing Machines (EDPM).
1-4
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1.5.9.2
1.5.9.3
1.5.9.4
1.5.9.5
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C8-1204/030
The system, as designed for the Redondo Beach California Police
Department, uses the EAM (Series 50) facilities that are
available in the Office of the City Clerk. Minor upgrading of
the Model 402 Accounting Machine, through replacement of field
engineering changes, (additional digit selector, pilot selectors,
co-selectors, comparing relays) is required to support this
system.
The system, although designed for the Redondo'Beach Police
Department, provides for horizontal compatibility also. It can
be easily adapted for use by any small to medium-sized law
enforcement agency in the country. The system concept or approach
may cbnceivably be used by any law enforcement agency of any
size anywhere in the world.
For those law enforcement agencies having neither Unit Record
(EAM) nor computer (EDPM) hardware at their disposal, the system
provides a ready means for manually posting and tallying pertinent
data for analysis and reporting purposes at far greater speeds
than present manual methods.
The system also provides the ability to transfer pertinent data
into a Unit Record punched card form, with minimum capital outlay,
by means of the widely used "port-a-punch" method. This would
f~cilitate changeover when and if the above mentioned hardware
facilities became available.
The system also lends itself to widely used key-sort applications
which in addition to providing a ready means for sorting and
tabulating manually, also have EAM or EDPM capatibility via a
key-sort card to punched card or punched paper tape device.
1-5
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C8-1204/030
GLOSSARY OF TERMS
For purposes of clarity, it is best to define the terminology to
be employed in this specification. No attempt is made to define
those terms commonl y used in r,)lice work (such as citation or
warrant) but rather to restrict this glossary to terms which fit
one or both of the following categories:
(a) The term is one that may be in common usage in a technological
field but is not in general usage elsewhere, or
(b) The term has a definition that is unique, at least in part,
to this system and, as such, merits clarification.
Rather than being placed in the conventional alphabetical format,
the terms are grouped together where such grouping is meaningful.
Credit, by means of footnote references, is given for those
definitions which have been used, or ,largely adapted, from other
sources ..
~ Those police contacts involving crimes, accidents, or
incidents which normally require formal field reporting.
MISCELLANEOUS ACTIVITY - Those additional tasks (besides events)
that are accomplished in the normal routine of the Field
Officer, such as writing citations, appearing in court,
conducting investigations, training, etc.
DATA - Any facts that are a matter of direct observation;
essentially the input or raw materials for a system
designed to process data and produce some desired output.
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C8-1204/030
INFORMATION - The significance derived from the data, which are
vehicles for conveying certain potentially meaningful
- ,
facts; for information to be useful, the reader must correctly
understand the meaning of the facts and have some use for
what he learns. l
INPUT - A term used to indicate data that is to be processed. For
example, a traffic citation would be considered to be a source,
or input, document to the Data Collection Subsystem.
OUTPUT -Data that has been processed. For example, a printout
which lists all of the traffic citations written and the
offense committed during a certain period of time would
be an output from the Data Extraction and Storage Subsystem.
DATA COLLECTION - The process of acquiring all the data elements
required to support the informational and reporting require
ments of the system.
DATA EXTRACTION - The process of taking the facts (data) contained
on data collection documents and arranging them in a form
which allows for their ready retrieval when desired.
UNIT RECORD - A record, simil.ar in form and content to other records,
which ~0ntains information in coded form concerning an
event, activity, or other. The unit records of this system
will be punched cards suitable for processing on electro-
mechanical data processing equipment. ,'.
lRobert H. Gregory and Richard L. Van Horn, Automatic Data Processing Systems, San Francisco: Wadsworth Publishing Co., Inc., 1960.
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C8-1204/030
INTERNAL SOURCES fl, Those reCf..J~stors who are a part of the Redondo Beach Police Department.
EXTERNAL SOURCES - All requestors other than Redondo Beach Police Department personnel.
PRINTOUT - A printout is the by-product of the printer which is
one of the hardware items of the Automatic Data Processing
unit record equipment. A printout is also referred to as a " t ab • "A . t t· pr1n ou lS commonly on unlined white paper, llii high by 17" in width.
FORMAL REPORT - A formal report may be:
(a) A local, state, FBlI, or other pre-printed fClrm which
has been completed to include the required information, or
(b) Data, and/or narrative in any formal or informal
structured format which includes the information
necessary to respond to a requirement or request.
It may include a printout or a display as a part
of, or supplement to, the report. (In isolated
instances, a printout by itself may be sufficient to
provide the desired information, but this is not the
usual situation. In these instances, the printout
would still be referred to as a "printout'" rather than as a "report.")
SUMMARY REPORT - A report which presents gross information but
is lacking in detail.
COMPLAINT - Any informal report received by a law enforcement agency
from a private citizen or other source that a certain condition exists requiring police action.
1-8
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C8-1204/030
DISPLAY - A display is a representation of data or information in
a special format such as a table, graph, chart, figure,
diagram, curve, or other.
INTERFACE ~ A common boundary between parts of a single system.
Both a citizen reporting a complaint, and 'the Officer
responding would "interface" with the Die.patcher who
received the call and dispatched theOffice~.. So would
the Data Collection Subsystem, where the data is gathered,
interface with the Data Extraction and Storage Subsystem,
where the data is sorted, correlated, and printed.
INDEX OR TOLERANCE - An indicator established for crimes, response
times, clearances, and patrolman activities which reflect
the standard which will be allowed or "tolerated" for these
items. When the index value is being approached, or has
be(m re·;ached or exceeded, it indicates that corrective
measure., must be planned and applied.
EXCEPTION-PRINCIPLE SYSTEM - An information' system or data processing
system that reports on situations only when actual results
differ from planned r~sults. When results occur within a
normal range, they are not reported. 2
2charles J. SippI, Computer Dictionary and Handbook, Indianapolis: HowardW. Sams & Co., Inc., 1966.
1-9
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C8-1204/030
EL~CTRICAL ACCOUNTING MACH1NES (EAM) - Electromechanical data
processing equipment, in this case key punches, verifier~
mechanical card sorters, collators, and tabulators. These
machines collectively punch information into cardd, check
for accuracy, read the information from the cards, and
produce lists, tables, and totals on separate forms or continuous (printout) paper.
ELECTRONIC DATA PROCESSING MACHINES (EDPM) - The general term used
to define a data processing system which us~s machines with
electronic circuitry and at electronic speeds, as opposed
to electromechanical equipment~
1-10
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C8-1204/030
?O APPLICABLE DOCUMENTS
In this section, those documents which currently, or in the future,
will influence the operation of the project are presented. The
purpose is to list those applicable documents that have been
considered and to provide a listing reference for analysis when
modification or system change is being studied.
Document Number or Area
Contract 03-00-657
Federal Grant Number·182
City Charter
North American Rockwell Corp. G.O. 08392
Uniform Crime Reports
Crime Statistics P.C .. Sec. 13000 Ch. 1, Act. 2
Crimes P.C. Sections
1111.0 1113.0 1116.5
Traffic Accidents/ Citations V.C. Sections
20014 20015 20016 2008
22850-22855 10500
Title
"Human Factors Analysis of Small-City Police Department Data Requirements"
"Office of Law Enforcement Assistance"
Charte~, Ordinanoes
Contract General Orders
Uniform Crime Reporting Handbook
California Penal Code
California Penal Code
California Motor Vehicle Code
2-1
Source
City of Redondo Beach, California
United States Pepartment of Justice
City of Redondo Beach, California
North American Rockwell Corporation
Federal Bureau of Investigation
State of California
State of California
State of California
t , -- •
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Document Number or Area
Alcoholic Beverage Control ABC Sections
25619 24202 24209
Health and Sanitation
Article 1 Division 3 Chapter 3
Judicial System Article III Article VI Sec. I and II
c=
C8-1204/030
California Alcoholic Beverage Control Act
Cali fornia Health and Safety Code
Constitution
2-2
-,
Source
State of California
State of California and Los Angeles County
State of California and Los Angeles County
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C8-1204/030
3.0 SYSTEM SUMMARY
SUBSYSTEM DESCRIPTIONS
The system is made up of four operationally based subsystems. These are:
(a) Data Collection Subsystem
(b) Data Extraction and Storage Subsystem
(c) Reporting and Information Use Subsystem
(d) Audit Subsystem
Sections 4.0, 5.0, 6.0, 'and 7.0 of this document provide
detailed specifications for the subsystems which are described
in a summary below.
Data Collection Subsystem
The Data Collection Subsystem design includes all actions,
devices, or documents required for the collection and documentation
of data elements required to satisfy the performance require~ents
specified in Sections 5.0 and 6.0 of this document. This subsystem
covers the actions required by Redondo Beach personnel from the
initial notification or observation of an event or the performance
of a miscellaneous activity or service through report preparation, \\
review, and submittal to the Records Bureau.
Major features of the subsystem are (a) event recording by the
Dispatcher, (b) a requirement for ~eport control through Officer
disposition on the event record or the matching of fo::cmal field
reports and event records, (c) elimination of the requirement
for Field Officers to record' all of thei~ activity on the Daily
Activity Sheet, and (d) assignment of the preparation of the
daily report to the Watch Commanders.
The subsystem design considers document~tion of externally-provided
information. This category is generally well processed through
3-1 I
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3.1.2
3.1.3
C8-1204/030
current practice and is also generally not initially introduced
through line or field personnel. Therefore, the major attention to external data is provided in the detal"led "
sectlon covering Data Extraction and Storage.
Section 4.0 of this decument provides a detailed description of the Data Collection Subsystem.
Data Extraction and Storage Subsystem
The Data Extraction and Sterage Subsystem includes all actiens,
devices, and documents required to' code, abstract, and store
data in a manner which will accommodate retrieval of informatien
required for development of system outputs. Recommended data
retentien pelicies are also considered within the scope of this subsystem.
The subsystem design co vers e\ll those actions required frem the
peint at which the Recerds Bureau receives field er external data
to' t.he peint where this data has been punched into unit recerd
cards and beth the cards and the eriginal cellectien documents have been properly stered.
A detailed descriptien ef this subsystem is previded in Sectien 5.0 ef this decument.
Reperting and Infermatien Use Subsystem
The Reperting and Infermatien Use Subsystem design includes all
acticms, devices, and decuments required to' retrieve data elements
frem sterage fer use in the preparCltion of reports and fer respending to' specific inquiries" for informatien.
Reperts which will be preduced are listed below. Displays are
prepared fer seme reperts which will aid in visualizing and
analyzing the repert data. Section 6.0 ef this decument prevides
a detailed descriptien ef the fermat ef these reperts and displays.
3-2
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3.1.4
C8-1204/030
(a) Redondo Beach Monthly Crime Profile
(b) Redondo Beach Monthly Departmental Activity Profile
(c) Redondo Beach Monthly Officer Activity Profile
(d) Redondo Beach Monthly Traffic Profile
(e) Redondo Beach Monthly Offense Analysis Set
(f) Redondo Beach Crime Trend Report
(g) Redondo Beach Daily Watch Report
(h) Redondo Beach Monthly Watch Comparison Report
(i) Redondo Beach Monthly Field Interview Report
(j) Redondo Beach Monthly Case Characteristic Report
(k) Redondo Beach Monthly Investigative Activity Report
(1) Redondo Beach Monthly Property Report
(m) Redondo Beach Monthly Case Result Report
(n) Redondo Beach Quarterly Warrant Report
(0) Redondo Beach Quarterly Watch Commander's Plan
(p) Redondo Beach Quarterly Patrol Commander'S Plan
(q) Redondo Beach Quarterly Investigative Commander'S Plan
(r) Redondo Beach Monthly Exception Report to the Chief
(s) Monthly and Annual Federal Crime Statistics
(t) Monthly State Crime Statistics
(u) Periodic Special Reports
Audit Subsystem
The Audit Subsystem is designed to evaluate the integrity of the
system from the standpoin:.s of data quality and procedural
compliance. The audit function shall be performed on a random
sample basis at the direction of the Chief.
All audit actions shall result in a wri tten statemf':nt of the
results and recommendations for system improvement. where appro
priate. A copy of audit results shall be provided to the
person or persons audited, to their immediate sUl;eriors, and to the Audit Report File.
'" A detailed description of this subsystem is provided in Section 7.0 of this document.
3-3
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3.1.5
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C8-1204/030
A block diagram of the system and subsystem relationships is
provided as Figure 3.1. A functional diagram for the Police
Informatinn Management System is shown on Figure 3.2.
3-4
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C8-1204/030
TABULAR
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Figure 3-1. Basic System Diagram
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Fl,gure 3-2. Summary Functional Block Diagram Police Information Management System
3-6
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3.2.1
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3.2.2
3.2.3
C8-1204/030
BASIC SYSTEM METHODS
The extraction of data elements or facts is centered around the
use of color coded, pre-printed Fact Sheets. The basic feature
of the Fact Sheet is the pre-designation of a specific three
digit number that relates exactly to a known fact concerning the
event ot' incident. For example, a three digit number, "101",
checked off on a Crime Fact Sheet would identify the offense
as a Class 1 Commercial Burglary. Subsequent numbers checked
WQuld identify time, place, property stolen, etc. This processing
method makes it unnecessary for police personnel to memorize any
numbers or codes.
Records Bureau personnel shall check off the specific facts
contained in the formal reports by selecting and checking
applicable pre-printed three digit codes on the Fact Sheet. This
approach structures the data in a consistent coded form for sub
sequent keypunching and machine processing. Further, a thousand
different facts can be recorded !~' use of the available three
digit number codes.
The data elements associated with events or activities not
documented on a formal crime, accident, incident, or booking
report will be recorded on an Event Card, Field Officer;s Activity
Card, or keypunched directly from Field Interview Cards, Stolen
or Recovered Auto Reports 9 and Recovered Property Reports. Data
from Warrants and Citations will require a Fact Sheet.
This ability to identify characteristics or facts as three digit
numbers, which are then mach~ne processable, allows a wide latitude
in sorting, collating, and grouping the facts in various arrays
for inspecting and comparing them. This approach provides great
flexibility to the Investigator who wishes to examine the data
in great detail.
3-7
(
Ik I
------~----~- ----------
3.2.4
C8-1204/030
The correspondence of facts to numbers and numbers to facts
achieves another purpose of the system which is to optimize
searching, retrieving, processing, and reporting capabilities
via a computerized system on either an individual or "time-
shared" basis. A computer based system, whether used exclusIvely
by the city or "time-shared" with other users, Would have the
advantage of directly producing required external reports on a
"sign and send" basis. Traffic, crime, or incident summarized
statistics could quickly be produced in a multi-dimensional array
form for ready analysis and action. Further potential of a
computer based system would allow "on-line" inquiry with immediate
response. The Auto-Statis system currently in operation 1n the
Redondo Beach Police Department is an example of an "on-line"
system. By means of dialing a pre-designated telephone number,
the user at the Redondo Beach terminal (teletype keyboard) is
connected directly to a computer which immediately provides infor
mation on whether the car associated with any particuLar Californi ...
State auto licenre number has been stolen or its occupant wanted.
3-8
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3.3
3.3.1
3.3.2
3.3.3
- [.
C8-1204/030
DATA STORAGE
When cards have been keypunched, they shall be forwarded to the
Data Processing Section of the City Clerk's Office for filing
and subsequent processing per the instructions of the Police
Department. The following card decks shall form the primary
data base for the system.
Event Deck
This deck shall contain unit records of all events or incidents
either reported to the Police Department or observed by a Police
Officer which require a response and/or action. Basic data elements
shall be (a) informant's name, (b) type of event, (c) reporting
district, (d) date, (e) time of day, (f) response time, (g) elapsed
time, (h) action taken, (i) the Investigating Officer's serial
number, and (j) the related case Departmental Record (DR) number
if applicable.
Case Characteristic Deck
This deck shall contain unit records of facts surrounding a crime
which relate to method, weapon, physical characteristics of
suspect if available, certain physical characteristics and activity
of the victim, property involved, location, date, and time. This
file shall be keyed to type of offense and related case (DR)
number. Traffic accidents will also be included in this file
deck with appropriate dat,a, including date, time, location, and
causative factors, recorded in the cards.
Field Interview Deck
This dec~ 3hall contain unit'records of the pertinent facts
associated with a Field Interview of a person. The data elements
contained in this record shall be similar to the crime related
cards in the Case Characteristic Deck. The elements shall include
(a) name, (b) reason for Field Interview, (c) physical character
istics of subject(s), (d) date, (e) time, (f) location, (g) vehicular
3-9
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3.3.4
3.3.5
3.3.6
3.3.7
3.3.8
)1
I t
C8-1204/030
description, including license number, and (h) the serial
number of the Investigating Officer.
Citation Deck This deck shall contain unit records of traffic and other
citation~ noting (a) violations, (b) location, (c) date,
(d) time, and (e) c1+\ng Officer's serial number.
Warrant Deck This deck shall contain unit records of all warrants cu~rently
in the possession of the department. Data elements shall include
(a) name of person, (b) offense, (c) definition of local or
foreign issuance, (d) amount of bail, and (e) date of issuance.
Acti vi ty Deck This deck shall include a unit record of all services or
miscellaneous activities performed by sworn personnel which are
not recorded in the Event Deck. Data elements include (Ii) number
of activities by type, (b) elapsed time for performance by type
of activity, (c) date, (d) watch, and (e) performing Officer'S serial
number.
Arrest Deck This deck shall contain unit records of facts surrounding all
persons arresteJ and booked, whether formally ~hargea or not.
In addition to the characteristics concerning a person's method
of operation will be his name, vehicle description, and Case
(p) Number.
Stolen, Recovered, and Imp~nded Auto Deck
This deck shall contain unit records of actual data relating to
license number, vehicle description, location, and Case (p)
Number.
3-10 , ./
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( 3.3.9
. .
C8-1204/030
Recovered and Found Property Deck
This deck shall contain unit records of actual data relating
to item description, value, where found or recovered, and Case
(p) Number •
3-11
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4.1
C8-1204/030
4.0 DATA COLLECTION SUBSYSTEM
SUBSYSTEM DEstRIPTION
The Data Colleotion Subsystem, hereinafter called the subsystem,
shall be described as follows:
4.1 Subsystem Description
4.2 Purpose
4.3 Scope
4.4 Performance
4.5
4.6
Subsystem Inputs
Subsystem Outputs
4.7 Interfaces
4.8 Personnel and Training Requirements
4.9 Equipment Requirements
4.10 Useful Life
4.11 Subsystem Performance Evaluation Criteria
4.12 Documentation of Trade-Off Studies
...
Figure 4.1 is a functional flow diagram of the subsystem. This
diagram relates the actions both internal and external to the
Redondo Beach Police Department which are required for proper
operation of the subsystem. The method in which these actions
are displayed is not intended to define who is responsible for
these actions. Although the persons involved are in many cases
obvious, actual assignment of duties will be accomplished as
detailed desk instructions are prepared.
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4-2
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4-2
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4.2
4.3
C8-1204/030
PURPOSE
The purpose of the Data Collection Subsystem is to acquire all
the data elements required to support the informational require
ments of the Redondo Beach Police Department and of external users.
These data elements shall be documented, validated, and transmitted
for subsequent use within the Data Extraction and .Storage Subsystem •
The Data Collection Subsystem shall include all internal and
external data received or recorded with the exception of:
(a) Data related to formal internal or external intelligence
communications.
(b) Data related to city personnel and payroll transactions.
(c) Data related to the control of city-owned property.
(d) Data related to the processing of applicants for solicitors'
permits, taxi cab licenses, city employment, etc.
(e) Data related to bike licenses.
(f) Data related to gun registrations.
(9) Data related to control of cash within the ulice Department.
(h) Data related to reported repossession actio~IS.
The above listed exclusions are deemed to be out of scope due to
close external system involvement or because they are being
adequately processed by current methods.
4-3
4.4
4.4.1
4.4.2
4.4.3
4.4.4
4.4.5
4.4.6
C8-1204/03l>
PERFORMANCE
The subsystem shall provide the documents and activities required
to collect all data elements required to support internal and
external informational needs.
The subsystem shall provide for the col~~ction of data with a
minimum of effort on the part of sworn personnel. This shall be
accomplished by:
(a) Not requiring any coding on the part of operating personnel.
(b) Use of color-coded check-off forms to the greatest degree
practical.
(c) Placement of a major part of the data recording responsi
bility with the civilian Dispatchers and Records Bureau
personnel.
The subsystem shall be operative with a minimum amount of
retraining due to a minimum amount of formal report redesign.
The subsystem shall encourage a greate:r: involvement on the part
of the Watch Commander through his assignment to prepare the
Watch Report. The preparation of this report will require close
review of all data collection documents for selection of
significant items.
The subsystem shall place a greater control on Field Officer
reporting decisions through central recording of all significant
events and a subsequent matching of formal reports or event
dispositions.
The subsystem shall lower overall report preparation time by
providing the alternative of completing the Event Card in lieu
of a separate formal report for minor incidents.
4-4
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4.4.7
4.4.8
4.4.9
CS-1204!030
The subsystem shall eliminate the requirement for preparing typed
3" x 5" index cards for the Master Index. A fully processed Event Card shall serve this purpose.
The subsystem shall establish a method of case assignment, control,
and activity reporting within the Investigative Division.
Response to field inquiry shall be speeded up by minimizing the
number of parties involved in response. This will be accomplished
by referring inquiries to the Records Bureau which will provide direct responses.
4-5
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4.5.1
4.5.2
C8-1204/030
SUBSYSTEM INPUTS
Internal Data Collection Documents
The internal Redondo Beach Police Department documents used for
recording data for acceptance into the system shall include those
listed below.
(a) Event Card
(b) Field Activity Card
(c) Field Interview Card
(d) Active Case Record
(e) Redondo Beach "Crime and Incident Report" Set, consisting of:
(f)
(l)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
California State Crime Report Form
California State Fraudulent Document Report Form
California State Followup Report Form
California Highway Patrol Vehicle Report Form
California Highway Patrol Traffic Accident Report Form
Redondo Beach Traffic Accident Report Form
Redondo Beach Miscellaneous Crime and Incident Report Form
Redondo Beach Death Report Form
Redondo Beach Injury Report For-n
(10) Redondo Beach Juvenile Investigation Report Form
(11) Redondo Beach Bicycle Report Form
(12) Redondo Beach Missing Persons Report Form
(13) Redondo Beach Dog Bite Report Form
Redondo Beach "Arrest Documents" Set, consisting
(1) Redondo Beach Traffic Citation Form
( 2) Redondo Beach Parking Citation Form
(3) Redondo Beach Misdemeanor Citation Form
(4 ) Redondo Beach Citizens Arrest Form
(5) Redondo Beach Book~ng and Arrest Form
(6) Redondo Beach Sobriety Examination Form
(7) Redondo Beach Officers Statement Form
of:
External Data Sources
Data from external sources shall be r.eceived into the system on
the documents listed below. The~e documents will normally be
4-6
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4.5.3.1
C8-1204/030
received by
form. This the Records Bureau and processed into system
processing, where appropriate, is discussed in Section 5.0, Data Extraction and Storage Subsystem. (a) Warrants
usable
(b) Notification of Wants
(c) Teletypes regarding criminal activity (d) Southern Section Auto Hot Sheet (e) Pawn Shop Reports
(f) Notification of Parole
(g) Rap Sheets (State and Federal)
(h) Autostatis Inquiry Response
(i) Sex and Narcotics Offender Registrations
New or Revised Document Descriptions
The new data collection documents include the Event Card, the
Field Activity Card, the Field Interview Card, and the Active
Case Record. Document revision includes the combination of the
current Booking Sheet, the Arrest Report, and the Warning and
Waiver Sheet into a single Booking and Arrest Report. These new or revised documents are described below: Event Card
The Event Card is illustrated in Figure 4.5-1. This card shall
be used for recording all complaints and field events which require
documentation for possible future reference. An Event Card will
be initiated by the Dispatcher; time stamped, and held for
(a) completion and signature by the Field Officer, (b) matching
to a report by the Watch Commander, and (c) review and signature
by the Watch Commander. The Event Card shall then be forwarded
to the Records Bureau for processing. When this processing is
complete, the card shall serve as the Master Name Index Card.
The Event Card shall be used in lieu of the formal report for
minor incidents such ~s family argument, barking dog or prowler.
In this case the back of the Event Card will be completed by the
Field Officer or by the person taking a report at the s.tation.
4-7 -I'
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INAMe (LAS:r NAME FIRST)
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REDONDO BEACH POLICE DEPARTMENT
EVENT CARD FRONT
R.B.P.D. I CODE 3 ~~" •• J,.;:c>:----:=::;--_-,---_ EVENT CARD URGENT CPFFENSE[)ICCIDENT
.!~ I[~: I UVICTIM o SUSPECT DINFRMNT. E1 a '8 LREQ.FORSEROOTHER ~
AREA . DISTRICT I,O SER.. ''TIMECOMPLETEo-l ODRIVER DPASSEW3. OPEDEST. 0 SUBJECT
o WITNESS
/ ! IUNIT D1S* BACK-UP I 1:13ACK-UP I ~~J)}~m:.!.j=-::O::.F..,:E~V;.:::E:!!N.!..T __ .-:==--___ =-T~·I~M!!:::E...;O:::.F-=:,EV.:.::E:::N;:-T __ ----4 I .' . TIME ARRIVED I I RECVD. BY • 0 TELEPH. DON-VIEW n TELETY • DIN PERSON DRADIO OMAIL C!I.:)rnER . !
TIME DISPATCHED I
TIME RE:~~_ J I. ,5 a: A r I a ~V Q,E
I DISPATCHER
I /7.4rt:'~t:· of £1)'::/1/,- 4"$..Y/::;·//C::.!) 'TO
DG.O.A.!U.T.L. [JADVISED!WARNED o.SSISTED/ESRTD. OsEE REPORT I DISPOSITION 0 UNFOUNDED DOTHER (SEE BAC!<)
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BEnONDO BE.'CH POLICE DEPARTMENT EVENT CARD
BACK
~-------------------------------------------------------------------------------------------------~
INVESTIGATI~U OFFICER'S REPORT J ,----~.
1.~ __________________________________________________________________________ _
'b VICTIM q SUSPECT o WITNESS QINFRMNT. ODRIVER OPASSOOR. DPEDES. dSUBJECT 'I 2.
r:1WITNESS TOW TRUCK DISP. o VICTIM o SUSPECT PINFRMNT. c.lDRIVER ClPASSOOR. o PEDES. 1=1 SUBJECT !
3. 0
o VICTIM o SUSPECT o WITNESS Ci INFnMNT. t:'iDRIVER ·0 PASSOOR. o PEDES. o SUBJECT AMBULANCE DISP.
4L o VICTIM o SUSPECT ClWITNESS DINFRMNT. CiDRIVER 0 PASSNGR. eJ PEDES. C1 SUBJECT- FIRE DEPT. DISP. ftJ OTR1:R"""AC'ITCii'f'TARE"lf,'EXPLAIN IN FULL BELOW I ID AT THE REQUEST OF I' BE ON THE LOOKOUT FOR THE FOLLOWING .
OTHER DISP.
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SIGNED I 1OJiT.1iJI1E - S5e!a!. lJ~IE ~1.\I~El \;;tlWVIlIl'llJER Qll1J;
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C8-1204/030
4.5.3.1.1 Coding
Ine Event Card shall be coded with a Departmental Record (DR)
Number in cases which require preparation of a formal report.
If the event does not merit formal reporting, i.e., gone on
arrival, or unable to locate, and the disposition is made on
the back of the card, no number shall be assigned.
4.5.3.2 Field Interview Card
4.5.3.3
4.5.3.4
The Field Interview (F.r.) Card has been designed to replace the
currently used card. The F.I. Card is illustrated in Figure 4.5-2.
The redesigned card is necessary to enable the capturing of more
data elements regarding description of the subject. Further,
these elements must be structured in a consistent manner for
effective correlation to the suspect characteristics recorded from
Crime Reports.
The Card is designed so that the Field Officer may check applicable
characteristics on the Card. So even though the redesigned
F.I. Card will document more information, it will not place any
greater preparation load on the Field Officer.
Field Activity Card
The Field Activity Card shall be used for the recording of
miscellaneous activities and service~ and special duty, performed
by Field Officers which would not be recorded on either an Event
Card or in a formal report. The Field Officer shall check off
events on the card and note the approximate time which elapses in
the performance of each. A single card shall be turned in by each
Field Officer at the end of each watch worked.
The Field Activity Card, which is illustrated in Figure 4.5-3, replaces
the current Redondo Beach Pol~ce Department Officer's Daily Activity
Report.
~ive Case Record The Active Case Record shall serve as the device for recording
Detective activity. Figure 4.5-4 illustrates this document. An
Active Case Record shall be established for every case assigned
4-10
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"(iJ'JQVlE OF I1'JTER\1IEWEE
C8-1204/030
FIELD INTERVIEW CARD (Front Side)
rlADULT OJUVEN 'NICKNAME
I.. / -DATE OF INT. TIME OF IN AREA DISr:- I/O SER.
~TATE I NUMBER (VEH. LIC~) OPERATOR'S LICENSE NO. LOCATION OF OCCURRANCE
MARKS, SCARS, TATOOS
-CLOTHING WORN
SUBJECT'S BUSINESS ADDRESS (IF JUVENILE, NAME OF SCHOOL)
NAMES OF PERSONS WITH SUSPECT AT TIME OF INTERVIEW
REASON FOR INTERVIEW
DISPOSITION
ODRIVER gPASSENGER
PEDESTRIAN
YR tEa~~EE ~MODEll~OLQF L., ESCRI nON
I L DA TE OF RIlill!
RBPD FIELD INTERVIEW CARD I SIGNED / / INTERVIEWING OEFICER rF
Figure 4.5-2. Field Interview Card (Front)
1 4-11
- ~-.
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-- -~- '.~------,----------------- -------
3 WHERE (Patrol Area)
_01_02_03_04_05_06_09
10-19 LOOATION -10' High';I!lY, s trect, alley
11 Oonuneroial House (store)
12 Gasoline. or Servics stat
08-1204/030
REDONDO BEACH POLIOE DEPAJ(TNEUr
FIEID INTERiJIEW CARD
BACK
04 l-alo/Negl"o 32 51311-5'511
05 Female/Negro 3.3 5'6 11-5'8 11
06 Hale/Oriental 34· 5'9'~-5'1111
07 Femalc/Orient'.ll 35 6' -6 1 211
08 I !a. leI Other .36 613"-6'5" 09 l!'ema'le/other '37 over 6'511
IV. 121-140
43 141-160
44 161-180
45 181-200
1+6 201-220
47 over 220 Ib 13 Ohain store. 10-29 Ar~ 50-59 Cm9LHr •. 60-69 GJs/Eyoe
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14 Residence 10. Undo r 1 () 20 22 50 Fair/Blond 15 Bank 11 11.·12 21 23 51 Falr/Bro ... m 16 School 12 13-1/, 22 2/. 52 Fa.ir/Black
17 Place of Entertainment 13 15 23 2~-29 53 Fair/Grey
18 Parking Lot/Motel 14 16 24. 3O-3/~ % Ruc1t1:r /Blnd
19 other 15 17 25 35-39 55 Ruddy/Bl'wn
16 18 26 40-41+ 56 Ruckly/Blck
6 WHO 17 19 27 45-49 57 Ru.rldy/Grey ---Q.Q:QUEti.RA.C~ 18 20 28 50· .. 54 58 Rod or' Bal
00 ~hle/Cauca3ian, Anglo 19 21 29 ovr % 1)9 Unkno ... m
01 FelJUlle/C~ucas:lan, Anglo .30-.37 Height 40··47 \-let --- ------- 1 Tattoos 02 ~~lc/Caucasian, Intin .30 under 51 L: un.100 2 Scars
-23Fo~~leLCauoasian. latin 31 5'-5'2 11 A1100-120 I,. Hustsche
Figure 4.5-2. Field Interview Oard (Back)
4-12
60 No/Blue 61 Yes/Dluo
62 NolBro\olll 6.3 Yes/Bl"o'..rll
64 No/Groen
65 l'os/Groen 66 N~/H:l.zol
67 Yosi}L~zcl
68 lI'o/Uru-..no\>m
69 Y/-.IS /TTnknm,m -'
5 'Beal"d 1 Right Hnded 2 left Handed
r
E!mQ...NDO 'BEACH POLICE DEPARTMENT
FIELD ACTIVITY CARD
~----------~-----------------------------------------------------------------------.----,
AREA ZONE __ "'"""" SERIAL UNIT ______ __
F-:..:..:.::+-____ .:...:.:..~=.;;..... _____ _+~!:.-_f_Ii_-+---!.!.AC""T~I:.:.V.:.ITY:.:-------_t_Il:-'!;:T~~I!:.:[.ME:::..Jl:__f?oUr;0J~NT~_-:..::AC""T~I:..:.V:.;ITY:..!..--_+:......!..: E1~I!:!!~M!=.~E_'ED CITATIONS/MISCELL. TRAINlOO
COURT TIME REPORT WRITlOO
FIELD INTERVIEWS SPECIAL DUTY ~--~~~--------~---~--+~~~~~~---+----~---r~~~~~--~----
HOUSE CHECKS STATION DUTY
INVESTIGATIONS VEHICLE SERVICING
JUVENILE DETENTION OTHER-EXPLAIN ~~CK
~ G;::J I~_----------r--r~--------~--r-'-------------------~---------------
'Car and Equipmen~ J I Repair I I I I in Good Order I '( N Order Made Y N Ending Mileage Beginn'.\)~1 Mil.eage Irotal Miles
! SIGNED _. . nATE ___ . _______ _ i 2': ~ 5 I , I 1'1: 11 till '0:'" 11 IS u:nl:l:23',.=:s 27:S:J =:1%'32:1:11 ~=:s2lUI4ll4t'.o .o«.csol8 Q.ca ~UHI5%$i51I1l'S S7 53 S ,Hi a a 14 "Hi ,itS 11,E 1171 n i.:n i:ii;~ is .. ..
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- r II.O.SERIAL: D.R.NO: ACTIVE CASE RECORD CRIME: DATE REPORTED: DATE ASSIGNED: -ARREST: CHARGE: CCMPLAINT: - -CASE DISPOSITION~ -
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~ Date Action Elapsed Time ro ~ . CJ1
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4.5.4
(
C8-1204/030
for followup investigation. Thereafter, the assigned Detective
shall make an entry on this card whenever he performs a significant
action relating to the casp..
The use of the Active Case Record must be paralleled by a system
of selective case Jssignment. The Commander of the Investigative
Division shall review all incoming rerorts. He must determine
those cases which require or merit followup and assign them to
the appropriate Detective. Copies of those case reports not
assigned for active followup shall be reviewed and destroyed upon
receipt of the monthly case printout. Review of unassigned cases
for possible multiple clearance actions will be supported by the
printout of cases by type of offense. If a review of this listing
indicates additional cases for which a particular suspect may be
responsible, a copy of those case reports shall be secured from
the Records Bureau.
Booking and Arrest Report The Booking and Arrest Report has been designed to combine three
existing documents, thereby facilitating the preparation of
document's associated with physica"l arrest and" detention. The
documents which have been combined are the Booking Sheet, the
Arrest Report, and the Warning and Waiver Sheet. The Booking and
Arrest Report is a six part snap-out form and is illustrated in
Figure 4.5-5, Pages I through 7. Distribution is made as follows:
(a) Page I - necords Bureau original
(b) Page 2 - Investigator's copy
(c) Page 3 - Court copy
(d) Page 4 - Court Officer's copy
(e) Page 5 - Prisoner's copy
(f) Page 6 & 7- Jailer's copy
Data Collection Processing Logic Data in support of the system is gathered at four basic points
within the organization. These are (a) Dispatch Desk, (b) Field
Officers, (c) Investigative Officers, and (d) the Records Bureau.
4-15
l " ORIGlNlL - R & 1
NAME Last First
AKA: Malden Name. Nlckname. Eto.
ADDRESS
SEX RACE DATE BORN AGE
lIT. WT. BUILD I HAIR EYES
MARKS, SCARS, AMPS., TATTOOS
C8-1204/030
REDONDO OE/jCH POLICE DEPlJRTMEMT
f}OO/('"G /lilT> RflREn REPOi'iT BOOK/NO NO. A 2.3'156 Middle Court No. D.R. No. P.-or J No.
• DAY OF WEEK DATE BOIlCED TIME 1l0atED
I CITY AND STATE IRES. PHONE
BIRTHPLACE I CITIZENSHIP I MARITAL STATUS GLASSES "NO DyES 0
CPLX. I DRIVER I S LICENSE NO. SOCIAL SECURITY NO. HANDED LO R 0
OCCUPATION OR TRADE EMt;!:.0YED..... I EMPLOYED BY YESUNOLJ
ADDRESS BUS. PHONE
IN EMERGENCY NOTIFY RELATIONSHIP I ADDRESS PHONE
IIF JlIVENILE I PARENT/GUARDIAN ADDRESS I PHONE I NOTIFIED BY I DATE I TIME
IltEr-ORD OF PRISOlIIN:r PROP!RTY r lIN COMPLIANCE WITH SECTION 1412 PENAL CODE I ~,GX N0l$ CASH I VEHICLE: Yeal" Make Type Color I LICENSE NO. STATE ILOCATION OF VEHICLE
OTHER PROPER'l'lC
IARREST DATil J WARRANT NO. I COURT BAIL SET CHARGE (Code &pefln1tion)
$
LOCATION OF ARREST: Street, Block, House No., Firm Name BEAT IDIST.
COMPLAINANT (Citlze-;'- /U:'rest) ADDRESS IRES. PHONE
ARRESTING OFFICER/S DIVISION I TRANSPORTI:iG OFFICER SEARCHED BY rOOKING OFFICER
TOTAL BAIL I HOLD FOR BY ORDER OF $ DETAILS: RECONSTRUCT OFFENSE IN DETAIL. LIST NAMES AND ADDl!ESSES OF WITNE511ES.
, .
REFER TO (Type or cr1me report
Figure 4.5-5. Booking and Arrest Report (Page 1 of 7)
4-16 \ .
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2
NAME Last
AKA: Maiden Name, Nickname,
ADDRESS
SEX RACE DATE BORN
lIT. WT. BUILD 1 HAIR
MARKS. SCARS, AMPS., TATTOOS
OCCO'PATION OR TRADE
C84204/030
REDONDO BEliCH POLICE OEPIIRTMENT
- 800KIIIG nNI> IIRRE" R6PORT BOOKIN9 NO. A 2.31.}S 6 -
First Middle Court No. D.R. No. P;or J No.
Eto. DA;i OF WEEK DATE BOOKED TIME BOOKED
1 CITY AND STATE IRES. PHONE
AGE BIRTHPLACE I CITIZENSHIP J MARITAL STATUS OLASSES NoDYESD
EYES CPLX. I DRIVER'S LICENSE NO.
xm;!:,OYED I EMPL OYED BY YESUNOO
SOCIAL SECURITY NO.
ADDRESS
HANDED
LO R 0
BUS. PHONE
IN EMERGENOY NOTIFY RELATIONSHIP 1 ADDRESS PHONE
IIF J'UVEIIILIi I PARENT/GUARDIAN ADDRESS YHONE I NOTIFIED BY l DATB I TIME
JjI/l~E~'C.~'llu:'D~O~F·~ Pim!!!!'!()'~;I.[!!;n.~rr~!y.fM'fi,~'a~')"~jGR&!-;Tr'ff::-:~ r;:;::-;;;:=-;;:~:---f II7N;:;CO~MPLlANCE WIllI SECTION 1412 PENAL COItE.J BOX NOj $ CASH 1 VEHICLE: Year Make Type Color I LICENS·E NO. STATE 1 LOCATION OF VEHICLE
OTHER PROPERTY
IARP.5,rT P/iTA 1 WARRANT NO. lCOURT
BAIL SET
CHAROE (Code & Definition) $
LOCA1'IOII OF ARREST: Street, Block, House No., Firm Name BEAT I DIST.
COMPLAINANT (Citizen Arrest) ADDRESS IRES. PHONE
ARRESTING OFFICER/S DIVISION I TRANSPOR1'XNG OFFICER SEARCHED BY rOOKING OFFICER,
I TOTAL BAIL I HOLD FOR BY ORDER OF
~ IST AMES AND ADDRI~SSES OF ~ ITNEStiE~. DETAILS. RECONSTRUCT OFFENSE IN DETAll.. L N
AI • ACll TS RE IIIRED IIS11 CONTINUATION RBPORT FOll!~ 12. SUPERVISOR APPROVING SERIAT, NO. OFFICER (S) REP0Il1'INO SERIAL NO. I REFER TO (Type of crime report
1"1~re 4.5 5 Booking and Arres . ..:t.-:R::e:!po::.:.rt::-!(.:..Pe~g:.:e:...::l2_L.:0::r:....:.7.!...) _________ _
Figure 4.5 -5. Booking and Arrest Report (Page 2 of 7)
4-17
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"';'-
! , ~ IlI\IJsncanVl DIVISION
!lAME Last First
AKA: Maiden Name, Nickname, Etc.
ADDRESS
SEX RACE DATE BORN AGE
lIT. WT. BUILD I HAIR EYES
MARKS, SOARS, AMPS., TATTOOS
C8-1204/030
R.EDONDO DEliCH POLICE DEPARTMENT
800KIliG RND liME" REPORT SOOKIN9 NO. A 2.3I.}S' Middle Court no: D.R. 110. p,·or JNo.
• DAY OF WEEK DATE BO(;ltED 'rIME BOOKED
I CITY AND·STATE IRES. PHONis-
BIRTHPLACE I CITIZENSHIP J MARITAL STATUS OLASSES NoDYEsO
CPLX. I DRIVER'S LICENSE NO. SOCIAL SECURITY 110. HANDRD
LO R 0
OCCUPATION OR,TRADE EMP,!:,OYED 1 EMPL OYED BY YES l....l NO 0 '
ADDRESS BUS. PHONE
IN EMERGENCY NOTIFY RELATIONSHIP 1 ADDRESS PHONE
IIF J'UVEHlLIi I PAREnT/GUARDIAN ADDRESS I PHONE I NOTIFlJID BY /DATE I TIME
IRE'O~D OF P/i/JO,'/Iii$ PIfO?!RTY r lIN COMPLIANCE IUTI! SECTION 1412 PENAL CODE I BOX NOj$ CASH I VEHICLE: Year Make Type Color I LICENSE NO. STATE /LOCATION OF VEHICLE
OTHER PROPERTY
ll·lRilP'S'[ {J/JT IJ J WARRANT NO. I COURT BAIL SET OHARGE (Oode & Definition)
$ LOOATION OF ARREST: Street, Block, House No •• Firm Name BEAT JDIST.
COMPLAINANT (Citizen Arrest) ADDRESS IRES. PHONE
ARRESTING OFFICER/S DIVISION ,I TRAN~PORTING OFFICER SEARCHED BY . rOOKING OFFICER. , ,
TOTAL BAIL I HOLD FOR BY ORDER OF $ DETAILS. RECONSTRUCT OFFENSE IN DETAIL. LIST NAMES AND ADDRESSES OF WITNESSES.
REFEI! TO (Type of crimc report
Figure 4.5-5. Booking and Arrest Report (Page 3 of 7)
4-18
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C8-1204/030
COURT OFF~CEB. REDONPO VE/jCH POUctr OEPARTNlrNT
fJOotClUG nNI) nWUiST Rl1FCflT BOOKINO NO, A 2.31156 NAME Last First Middle Court No. D.R. No. P or J No. . . • AKA; Maiden Name, Nickname, Etc. DAY OF WEEK DATE BOOKED TIME BOOKED
ADDRESS I CITY AND STATE IRES. PHONE
BIRTHPLACE 1 CITIZENSHIP I MARITAL STA~'US GLASSES SEX RACE DATE BORN AGE NOOyESO
CPLX.\ DRIVER IS LICENSE NO. SOCIAL SECURITY NO. HANDED HT. WT. BUILD I HAIR EYES LO R 0
MAIlItS, SCARS, AMPS., TATTOOS
OCCUPATION OR TRADE EMPLOYED I EMPLOYED BY YE~ONoD -
ADDRESS BUS. PHONE
IN EMERGENCY NOTIFY RELATIONSHIP J ADDRESS PHONE
I/F J'UVENIL/i I PAIl,ENT/GUARDIAN ADDRESS I PHONE, I NOTIFIED BY IDATE I TIME
lIN CONPLlANCE WI'lll SECTION 1412 PENAL CODE J rtfE'~ND OF P{USC,'IIfl! PROFE/l7 Y r I LICENSE NO. STATE . I LOOM'ION OJ! VEHICLE BOX N0'1 $ CASH I VEHICLE: Year Make Type Color
OTHER PROPERTY
I COURT BAIL SET IAf{IlPST IJlfflJ J WARRANT NO.
CHARGE (Code & Definition) $
) , .. LOOATION OF ARREST; 'Stl-eat, Block, House No., Fj,rm Name BBAT .IDIST.
COMPLAINANT (Citizen Arrest) ADDRESS IRES. PHONE
ARRESTING OFFICER/S DIVISION I TRANSPORTING OFFICER SEARCHED BY , rOOKING ,OFFICER .. , "
I HOLD FOR BY ORDER OF TOTAL BAIL . $ , rlBLlWJl DlTA. I -DA!:'E RELEASED TIME I MASON , RELEASED BY
AMOUNT PAID CASH I BOIID DATE TO A!"PE1 HOLD REMOVED BY (Signature) DATE & T~ME $' t'RISOIIER RELEASED TO (Signature) SERIAL NO. I, DEPARTMENT X
I!INTINCB - COURT DIS PLEA: Gull ty I TRIAL DATE COURT BAIL SET RESEi' FOR ARRAIGNMENT DATE
JURY $ Not' Gulll.v IFAILED TO APPEAR WARRANT ISSUED PRELIMINARY DATE HELD TO ANSWER SUP. COURT ARRAIGNMENT I ))IVISION
))ISMISSED VERDICT DATE OF DISPO. SENTENCE
OTHER ;INFORMATIOII
Figure 4. 5-5 i"EB YES
L.A.P.D. NO L.A.S.O. NO
Figure 4.5-5. Booking and Arrest Report (Page 4 of 7)
f'
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RISONBl.IS COpy
NAME Last First
AKA; Maiden Name, Nickname, Etc.
ADDRESS
SEX RACE DATE BORN AGE
HT. WT. BUILD I HAIR EYES
MARKS, SCARS, AMPS., TATTOOS
OCCUPATION OR TRADE
C8-1204/030
IU:'DONOO tJEhCH POLICE OEPAIfTMENT
fJOO/('flG nND IUl.R.EST R5P()RT Middle
BOOKIN9 NO, A D.R. No. J~ourt No.
-"", :JAY OF WEIlK DATE BOOKED I
2.3115& P or J No. , . TIME BOOKED
I CITY AND STATE JRES. PHONE
BIRTHPLACE I CITIZENSHIP I MARITAL STATUS GLASSES NoOYEsD CPLX. I DRIVER I S LICENSE 11"0. / soctAL SECURITY NO. HANDED LO R 0
ADDRE,SS BUS. PHONE EMt;!!,OYED I EMPLOYE))' BY
YEsuNoD IN EMERGENCY N9TIFY RELATIONSHIP J ADDRESS PHONE
I/F J'UVENIIJiJ PARENT/GUARDIAN ADDRESS /PHONE JNOTIFIF.D BY JDATE J TIME
LRE~~DCF P,'llS(),'IHg PfiOP.!RTY J lIN CONPLIANCE WI'lll SECTION 1412 PENAL CODE J BOX NOj$ CASH 1 VEHICLE: Year Make Type Color I LICENSE NO. S'rATE ILOOATION OF VEHICLE
OTHJpl PR OPERTY
lA«llflT MTIi I WARRANT NO. .I COURT CHARGE (Code & Definition) BAIL SET
$ LOCATION 01' ARREST; Street, Block, House No., Firm Name
COMPLAIN~T (Citizen Arrest) ADDRESS
BEAT J.DIST.
ARRESTING OFFICER/S DIVISION .1 TRANSPORTING OFFICER
IRES. PHONE
SEARCHED BY
~IO'r AL BAIL IHOLDFOl!
jBOOKING OFFICER
! BY ORDER OF
JAIL RUlI.BS AND IlEGUIAnONS 1. hrtinllmt tlilephono caU. III&Y be aad~ at :l.Dllate'. upenee upon requaat to j&:l.lor. No
:l.ncomng calla can bG rece:l.ved. (Sec" flS1.S p.C.) 2. V:l.e:l.tiog hou\r8 are 10 A.H. to 11 A~H. and 7 P~H. to 8 P.M. every day. V:l.8:l.te are for
relat:l.ve. or vary clo.e fr:l.end. at tho d:l.ocret:l.on of tho j&:l.lor and l:l._:l.t.d to ten B:l.nutea each. Lawyer. and cl&l'8Y1D8n _y vto:l.t at any t:I.Mt.
3. SbOtMr. or .hava. before court &ppearllnce may be requested of jailor at brealtfa.t tiM. 4. Heal. are 8erv~ at approE:l.aately 6 A.M. and S P.M. Juven:l.le. and tru.tie. v:l.ll rece:l.va
a nOOD lunch. No food fra. the out8:l.de v:l.U be aUowed :l.n the j&:l.l ceU •• S. Open pac:kege. of dgaratte. are conf:l..lcated et ti_ of booldll8 and placed in a pool fOl"
d1ltr:l.bution to iDlllato. by the j&:l.10r at h1l d1lcnt:l.oD. 6. JuvenU •• are Dot allowed Cigarette. clr tobacco., If/) one 11 allowod to fum1lh c:l.garette.
or tobacco to anyona under the age of 18. (Sec. 308 p.C.) 7. Place your Cigarette but~. :l.n the to:l.let. The floor. v:l.ll be .aiDtaiDed in a clean
cond:l.t:l.on at all t1aem.
8. Barrov:l.na or exc:bang1118 property or ie .. ab1:l.og between :l.DIII4te. 11 atr:l.ctly proh:l.b:l.ted. 9. Bach 1~lII&te 11 held reaponaibls for jail property ueod by h:l._. Ally v:l.lful or neg,lectful
damase :l.nf1:l.'-lted upon any jail property by an :l.DIII4te v:l.U reault 1n i_d1ate di.C1p1:l.nary act:l.on. If nece •• ary, cr:l.ainal action v:l.ll'be f:l.led :l.n accordance v:l.th Sec. 4600 p.C. (a felQDY). Do Dot urk or deface _Uo.
10. If there 11 any doubt •• to what you c:&l or cannot do. check v:l.th the j&:I.lor.
BI AS COHSIDDATI or YOUR FELLOW INMATE AS YOU WOULD LIq HIM 'ro BB OF YOUI
Fi~re 4.5-5 Booking and Arrest Report (Page 5 of 7)
Figure 4.5-5. Booking and Arrest Report (Page 5 of 7)
4-20
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C8-1~04/030
.JAIL con REDONPO OEIICH POL.lCE DtPARTMEtrr
fJOO/(UlG nt/I> nMEfT R6MitT BOO.'<INS NO. A ~31.fS 6 . NAME Last First Middle Court No. D.R. No. P or J No. .
• AKA: Maiden Name. Nickname. Etc.
DAY OF WEEK DATE BOOKED TI/o!E BOOKED
ADDRESS -r CITY AND STATE
IRES. PHONE
SEX RACE DATE BORN AGE BIR'rIIPLACE I CITIZENSHIP I MARITAL STATUS GLASSES
NODYESD
lIT. WT. BUILD I HAIR EYES CPLX. I DRIVER IS LICENSE NO. SOCIAL SECURITY NO. HANDED
LD R 0 MARKS. SCARS. AMPS •• TATTOOS
OCCUPATION OR TRADE ADDRESS BUS. PHONE
EM~OYED I EMPLOYED BY
YESUNOO IN EMBRGENOY NOTIFY RELATIONSHIP I ADDRESS PHONE ,
I/F JUVENILTI PARENT/GUARDIAN ADDRESS I PHONE ' '[ NOTIFIED BY I DATE I TIME
IIIECOXD OF PmsCiIIR~ PROP§(fY I lIN COMPLIANCE WI'll! SECTION 1412 PENAL CoDE 1 BOX NO'\$CASli I VEHICLE: Year Make Type Color \ LICENSE NO. STATE lLOCATION OF VEHICLE
OTIlBR PROPER'n
u 'I A:J!!!!RRI!!=.5S':T~IJ.::':~!'!'''2-,9.;.,...I~~ __ -I WARRANT NO. CHARGE (Code & Definition)
COURT
LOCATION OF ARREST: Street. Block. House No •• Firm Name
BAIL SET
$
!lEAT I DIST.,
COMPLAINANT (Citizen Arrest) ADDRESS IRES. PHONE
ARRESTING OFFICER/S DIVISION 1 TRANSPORTING OFFICllR SEARCHED BY rOOKING OFFICER
TOTAL BAIL
$ IHCLDFOR
BY ORDER OF
lJATlf RKW:ASED TIME REASON RELEASED BY
DATE & TIME ;:OUNT PAID CASH IBOND DATE TO APPEARI HOLD RlmOVED.BY (ll.:1gnatUl·e J
;RISONER RELEASED TO (Signaturel SERIAL NO. I DEPARTMENT
INTOXICATION TEST GIVEN
YES NO lUSQUl.\UID I'KUG I FED.CARDI FED.ADD. I ST.CARD I ST.ADD. R.B.CARD I PROCESSED BY
(Cheolr.). I l . HEDICU BISTQLyl lLUlBSS OIl INJlII.IES BVJDENT AT TlMB OF BOOJClHG I
DATE TIME DR. AND/OR HOSPITAL DESCRIBE INJURY-TREATMENT-ETC.
-=~~~~~:7.~~~~~~~,--------.~----------------------------------COHHlTl£Hl' _ I1EDONDO BEAm CITY JAIL I
I IIEREB'I AlITHORlZE THE JAILER TO RECEIVE\ IN -I OUT ~!lEIVED OF THE REDONDO BEACH POLICE AND OPEN ALL MAIL ADDRESSED 'TO ME WHILE '. DEPARTMENT ALL PROPERTY INCLUDING CASH
h~. CONFINED TO Trm;EDONDO BEACH CITY t IN THE AMOUNT OF $
Figure 4. 5-5 100king !lnd A st Report (Parp 6 of 7) X .,~----~------------------
RT. TIITlRlC' RT. TIIORlC'
Figure 4.5-5. Booking and Arrest Report (Page 6 of 7)
4-21
C8-1204/030
JAIL con .. PAGI 2
ADMINISTERED BY WITNESSED BY
.... -:::---:--_-:-:----:~~_BEFOU: YOU ARK ASICID ANY QUESnONS. YOU MUST UNDERSTAND yom II.1GBTS.
1. toa ha.,. tbe right to rellldn lJilent. 2. Aza)'thina :fou .ay co &lid will be u.ed aga1nlt you in & court of lave 3. You bave the rigbt to talk to a lavyat: ADd ba.,. bill pruent 'nth you whil. 70U an beina
qu •• t1OQ1Cl. 4. If you C&JInot afford to bire 4L lavyar. one vill k appointed to reprellBDt you before any
qUi1lstic.a:lna. if you wiab on ••
1. Do YOl1, ~.t:ltaDd each of the;;' rigbt. 1 baWl aplained to. you?
AKSW1Jl.z 2. l~~8 th·~eu~:r:ig:h~t:.~~~Id~nd:-.~d~O~~YO~U--vi~.h~to~~ta~l=k~to--~---now--?~----------------------
~5Wmz, ___ ...-______________________ _
SIGNED X ~----------------------
[ TKLIl'HONB CAy& ~ ND VlSI'roU.1 -DATE TIME NIIME OF PERSON RIlLATICNSHIP TIffiUNE l:m~~OR ~: 2mffiM~l!TE JAILER I ~IIMATEIS
iNITIALS
- --,
_ . . ----
--, r PII.1S0NEl'S CASH AND PROPBRTY RECORD
DATE TIME JAILER AMOUNT 0: nih BALANCE INMATE'S SIGNATURE
--Release to __________________ the following des cribed property. ________ _
________________________ ~runate IS Signature ___ "7"-:-_____ _
Date & Time Recipientls Signature Address
Release to ___________________ J the following desel'ibed property ___________ _
________________________ Irunatels Signature ___ ~~_:_-----
Recipientls Signature__________ Date & Address. ___________ Time
Figure 4.5-5 Bookin!; snd Arrest Report (Page 7 of 7)
Figure 4.5-5. Booking and Arrest Report (Page 7 of 7)
4-22 i
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C8-1204/030
Dispatch Desk The Dispatcher, by use of an Event Card, is responsibl~ for
recording the initial facts relating to all events requiring
documentation. By definition, events do not include miscellaneous
service or activity performed in the field. The initial facts
associated with an event would include the following:
(a)
(b)
(c)
(d)
(e)
( f)
(g)
(h)
(i)
(j)
(k)
(1)
(m)
Who reported by
Address and phone number of person reporting
Nature of event
Location of event
Time of receipt
Unit or function assigned
Backup unit dispatched
Others dispatched (ambulance, tow truck, etc.)
Assigned Officer's setial number
Time of dispatch
Time of unit arrival
Time of unit clearance
Departmental Record (DR) number, when assigned
All of the above "facts" are required for any event to which a
DR Number is assigned. For those events which are of too little
significance to assign a DR Number and yet do constitute a response
of some type, the pertinent facts are to be recorded by the
Dispatcher. Disposition will be recorded by the Investigating
Officer at the end of his watch.
If the event is of sufficient significance to assign a DR Number,
the Dispatcher will not record anything 'on the back of the Event
Cards, but will place them in the unit clearance section of the
status rack to be completed and signed by the Investigating Officer
at the end of the watch.
For any event to which no unit was dispatched, but instead the
complainant was referred to another division (Administration,
4-23
4.5.4.2
4.5.4.3
4.5.4.4
C8-1204/030
Detective, Juvenile, etc.), the facts surrounding these events
must also be recorded. The Dispatcher will note to what division
the complainant was referred. The Watch Comman~er will verify
that a disposition of the event was completed.
Field Officers When an event is significant enough to merit the preparation of
a formal field report, the Field Officer shall contact the
Dispatcher for assignment of a DR Number. The Dispatcher shall
note the Event Card with the assigned DR Number. In this sit
uation, the Officer is not~requi~ed to sign the Event Card. All
completed Event Cards and formal reports shall be placed in the
Watch Commander's basket.
Investigative Officers
Investigative Officers shall complete Event Cards in situations
. where the Dispatcher has assigned action to the Detective.
Investigative Officers shall make entries to the appropriate
Active Case Record as followup investigation is performed. These
entries shall consist of the date, summary of action taken, and
time spent on the action. The Commander of the Investigative
Di vision' shali rev'iew 'the Act! ve Case Records at the close of
each month and forward a summary to the Chief.
Records Bureau
Records Bureau personnel often take comp11aints or reports at the
public desk. In these instances, an Event Card shall be initiated
by the Records Bureau personnel. The Event Card shall be filled
out as described in Paragraph 4.5.4.1. In most instances the
Event Card will be completed during the desk or telephone trans
action. All Event Cards and formal reports (generally petty
theft, bicycle theft, or fraudulent document reports) shall be
placed in the Watch Commander'S basket for review, signature, and
inclusion in the Watch Report.
Records Bureau personnel will not time stamp the Event Cards.
The time of receipt of the complaint and the time cleareo shall
be written in by the person taking the complaint or report.
4-24
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C8-1204/030
Although external data sources (as listed in Paragraph 4.5.2) will
normally be received by Records Bureau personnel, no detail
regarding their recording win be presented in this section.
Section 5.0, Data Extraction and Storage will. cover this subject.
4-25
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4.6
4.6.1
C8-1204/030
SUBSYSTEM OUTPUTS
Outputs of the Data Collection Subsystem shall consist of rev~ewed
and approved copies of all documents noted in Paragraph 4.5. In
addition to reviewing and approving these documents, the Watch
Commander shall prepare a Daily Watch Report.
Daily Watch Report
The Daily Watch Report is covered in this section because of its
close assoc.iation wi th the Data Collection Subsystem. The Watch
Report is the only daily report proposed. Review of this report
may generate requests for copies of individual reports on the part of the reader.
Prior to going off duty, each Watch Commander ~'.;lall prepare 0.
Watch Report cQvering the activities of all personnel assigned
to duty d'LJdng his watch. This report is illustrated in Figure
4.6. 1fhe report will be reproduced and distributed prior to the
Watch Conmander's going off duty.
to provide time for the Watch Commander'to complete a 'Daily Watch
Report, it is recommended that he stagger his working hours. The
Watch Commander would come to work an hour later than the remainder
of his watch personnel. The Patrol Sergeant would start the watch
and conduct the briefing. The extra hour at the end of the
regular watch would provide the Watch Commander with sufficient
time to adequately review a~l input documents and prepare his Daily Watch Report.
The staggering of the Watch Commander's hou~~ would, in addition,
iaake him available at the briefing of the oncoming watch to relate
any significant information from his or previous watches. He
would make any decisions required of his rank for the first hour of the next watch.
4-26
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C8-1204/030
( DAILY WATCH REPORT
DA~I ____________________ _ DUTY OFFICERS 1 (1) -------WATCH , ____________________ _ (2) _____ (3)
WATCH CCNMANDERI ------ (4) (5) ------FIELD SERGEANTS. ------------ (6) (Sp) _ ----------
(BU) __ (BU) ---------DISPATCHER , __________ _
. SUMMARIZE SIGNIFICANT EVENTSI
..
I«;S'
{ , Continues on second page
ACTIV!TY SUMMARY 1--- '-'
DISTRICT 1 2 3 4 r 5 6 9 TOTAL EVENTS CR.&INC.REF
ACC. REPORT! MOVltll CIT. PARKING CI • -OlliER CIT.
~
BOOKItllS FI WARRANTS HOUSE CHEC~ MISC -OlliEIi MILEAGE - , ....
( Figure 4-6. Daily Watch Report
4-27
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4.7
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1 ! ! I 4.7.3
t 4.7.4
4.7.6
4.7.7
4.7.8
I I
C8-1204/030
INTERFACES
The Data Collection Subsystem comes in regular contact (inter
faces) with the following:
The general public through telephone complaint, in person com
plaint at the public desk, and through police Officer contact
with a victim, witness, suspect, c~ prisoner.
Other local police agencies·when inquiries are made of or by
Redondo Beach, when teletypes regarding wants or crime activity
are received, or when warrants are received.
The courts which provide case dispositions and issue warrants.
The California Bureau of Criminal Identification and Investigation
which provides response to inquiries and Rap Sheets.
Correction agencies which provide notice of local resident
release fram prison.
The Los Angeles County Sheriff's Department Crime Laboratory
which provides analysis of evid~I."ce.
The Dat~ Extraction and Storage Subsystem which is essentially I
operated by the Records Bureau of the Redondo Beach police
Department.
4-28
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4.8
4.8.1
4.8.2
4.8.2.1
4.8.2
-~I' --~--~- --- - -~ •• .-----......... --..----------------------------------------
C8-1204/030
PERSONNEL AND TRAINI~~ REQUIREMENTS
No additional personnel shall be required for the operation of
the Data Collection Subsystem.
Required training shall take the form of workshop sessions
wherein trainees may pra~tice document preparation in a simulated
operational case approach. Field Officexs shall require instruction in preparing the
following documents. Minimum retr~iniDg is expected due to
the simplicity of the documents themselves.
(a) Field Activity Card This card is a check-off form requiring only a compilation
of the number of activities by type and the associated .
elapsed time. A simple visual description of the card use
accompanied by a short procedure will be sufficient.
(b) Field Interview Card This document is also a check-off form. Because of its
difference from the current F.I. Card, a practice session
must be twld during which simulation of the process of
Field Interview is conducted.
(c) Booking and Arrest Report This document is a combination of three currently used
documents. Explanations of this and a simulated booking
will provide sufficient training.
( d) Ever~t Card
Th 1 t " of an Event Card in lieu of preparing a Ie r,;;;mp e l.on Field Report must be clearly described using operational
examples.
Watch Commanders shall re~lire full training as described in
Paragraph 4.8.1 above. In addition, they will require special
training in the following areas:
4-29
4.8.3
4.8.4
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4.8.5
C8-1204/030
(a) Preparation of The Daily Watch Report
The Watch Commander must be given training in the preparation
of his Daily Watch Report. Because this report requires
selection of significant items, a practice simulation based
on a sample set of events will be used. ReactiQn5 will be
monitored against a mode! and critiques will be held.
(b) Preparation of the Event Card
The Watch Commanders must receive the same training in
this process as described in Paragraph 4.8.3.
Dispatchers shall require full training in the preparation and
time stamping of Event Cards. This training shall be accomplished
through briefing, providing of detailed procedures, and practice
in an operational mode through parallel dispatch operations.
Th~ Investigative Commander shall be required to participate in
the development of criteria for the decision to assign cases to
active or inactive status. He shall further require training in
the processing and use of the Active Case Status, Field Interview,
and Case Characteristics Reports. All members of the Detective
and Juvenile Bureaus shall require the same training. Briefings
and documented procedures will be employed for this training requirement.
All Records Bureau personnel shall require training in the use of
the Event Card as a minor incident report~ This training shall be
accomplished through briefing, provision of written procedures,
and simulated counter or telephone report incidents.
4-30
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4.9
4.9.1
4.9.3
C8-1204/030
EqUIPMENT REqUIREMENTS
A timeclock is required which is capable of timestamping the
Event Card in military time in four positions. The following
will be timestamped: (a) time complaint received, (b) time unit
dispatched, (c) time unit arrived at scene, and (d) time unit
cleared scene.
A rack which has unit status slots for all active field units
shall be required. Figure 4.9 illustrates the design of this
box. This device is primarily to facilitate Event Card handling
but will also serve to keep track of field unit status.
The Investigative Divisicm shall require a standard 5" x 8" card
storage cabinet.
4-31
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UN\T S'fATliS RAC~
I'%j ~.
~ OlSTItICT" z :5 5 , , OTI/'~ .;:..
PENI)lW~ cb I
s: DIS'~TCIIEt>
AU,IVAL C"+ ,
rJ.l
~ CLEAUJ>
Ol
l:1j p.:l
1-'1""'6------------ 32." ,.1 ~
~IIT& I 5" D,IP NOT TO 5cAJ.e
(~. 4.10
,~ .. '
C8-1204/030
USEFUL LIFE
The Data Collection Subsystem has no limit on its useful life
due to the Fact Sheet designed into the downstream Data Extraction
and Stol'!'Ige SubsYstem. Changing Requirements will be accommodated
by changes in Fact Sheet design.
4-33
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4.11.4
4.11.5
4.11.6
C8··1204/030
SUBSYSTEM PERFOmAANCE EVALUATION CRITERIA
The Data Collection Sl1bsystem shall be evaluated on the basis of
its ability to perfo~l'rn in the following areas:
Collection and b'ansmi ttal of more data than the current system,
Collection and transmittal of data in a form which consistently
defines elements and events. Consistent definitions are essential
to subsequent comparative studies.
Collection and transmittal of data which is accurate and has been
through close supervisory review and validation.
Collection and transmittal of all the data elements required
for subsequent specific inquiry, regula].' information displays, and
sr~cial study reports within the scope of the system and as
specified in Section 6.0, Reporting and Information Use.
Collection and transmittal of data in a manner which is as timely
or faster than current practice.
Collection and transmittal of data in a manner which sat~efies the
above criteria without dilution of the effectivity of the sworn
Officer.
4-34
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4.12
4.12.1
4.12.2
C8-1204/030
DOCUMENTATION OF TRADE-OFF STUDIES
Document Coding
Al teT'na ti ve s: (a) Design data collection forms requiring Field Officers and
Dispatchers to use codes which would allow keypunching directly
from those forms.
(b) Design an intermediat~ set of documents to be used for
documenting data elements in a form suitable for keypunching.
Select alternative (b) in order to:
1. Eliminate complete retraining of field personnel and Dispatchers.
2. Eliminate potential additional burdens on field personnel and
Dj, spatchers.
3. Eliminate confusion on the part of external document users
such as the District Attorney, City Attorney, courts, state
and federal agencies, attorneys, and insurance companies.
Data Collection Document Redesign and Consolidation
<ernatives:
(a) Undertake a complete forms analysis and redesign program.
(b) Make minor redesign of existing forms, eliminate some, and
create the required new forms.
(c) Make no changes in current forms and create the required
new forms.
Decisions:
Select alternative (b) in order to:
1. Eliminate requirement for complete retraining of all personnel
and minimize confusion during conversion to the new system.
2. Allow for the depletion of existing stocks of forms, thereby
avoiding an expenditure which may not be balanced with the
value derived from forms redesign.
3. Provide minimum disruption of current filing system and avoid
the necessity for dual file search.
4-35
( "'t.' .. " j,
4.12.3
4.12.4
-C8-1204/030
4. Avoid confusion on the part of external users.
This decision is accompanied by a recommendation that ~he Redondo
Beach Police Department carryon a forms analysis program in the
future on a time phased basis which will not disrupt departmental operations to a serious degree.
(b) Have the Dispatcher produce the redesigned Watch Report.
(c) Have the Watch Commander produce the redesigned Daily Watch Report.
Decision:
Select alternative (c) because:
l~ The proposed system design places a heavy workload on the
Dispatch~r through introduction of the Event Card.
2. A current problem associated with Watch Commander performance
is the n~ck of real attention and review on his part in regard
tp field reports and Officer activity. The preparation of the
Watch Report will force close review in order to select
signiftcant items for presentation.
Recording of Activitx
Alternatives:
(a) Continue the current Officer Activity Logs which is the only
report of activity now prepared.
(b) Register all activity and time at the Dispatch Desk through radio communication.
(c) Record activity which is normally reported via radio at
the Dispatch Desk. Record that which is not reported by
radio through use of the Field Activity Card.
4-36 i > ~
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C8-1204/030 , '
Decision:
Select alternative (c) because: 1. The current system produces no accurate detailed activity data.
2. The registration of all activity with the Dispatcher would
create excess radio communication and place a non-essential
extra load on the DispatcheT..
3. The use of the Field Activity Card reduces the amount of time
required on the part of the Officer.
4. The capture of activity data in two places eliminates SQffie of
the possibility for activity report rigging which is prevalent
in the current system.
4-37
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C8-1204/030
14
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Figure 5-1. Functional Flow Diagram, Data Extraction and Storage Subsystem
5-2
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C8-1204/030
5.0 DATA EXTRACTION AND STORAGE§I~!3.2l§IEM.
SUBSYSTEM DESCRIPTION
The Data Extraction and Storage Subsystem shall be described as
follows:
5.1 Subsystem Description
5.2 Purpose
5.3 Scope
5.4 Data Extraction Documents
5.5 Perform~nce
5.6 Subsystem Operation
5.7 Subsystem Inputs
5.8 Subsystem Outputs
5.9 Interfaces
5.10 Personnel and Training Requirements
5.11 Equipment Requirements
5.12 Useful Life
5.13 Retention Policy
5.14 Subsystem Performance and Evaluation Criteria
5.15 Documentation of Trade-Off Studies
Figure 5.1 is" a functional flow diagram describing the subsystem.
This diagram shows the relationships involved in operating the
subsystem.
5-1
- -~'~.----------~~~------------------------------------------------------
1
"1 ; <,~ " 1
5.2
C8-1204/030
PURPOSE
The primary purpose of the Data Extraction and Storage Subsystem,
hereinafter referred to as "FACT-O-MATIC", is to extract the
facts contained on Data Collection Documents and arrange them in
a form which will facilitate transfer to keypunched unit record
media for ready storage and retrieval. The purpose further includes:
(a) Eliminating the duplication of effort and the subsequent
recording of redundant data.
(b) Reducing the size of the currently voluminous files, and
the space necessary to accommodate them, by reducing the
effort required to maintain and purge these files.
(c) Providing a primary data-base from which summarized stat
istical data regarding crime, traffic, and other incidents
may be extracted for reporting purposes.
(d) Providing secondary data-bases from which both detailed and
4 summarized data regarding such support activity items as if " case characteristics, criminal identifications, Citations,
warrants, arrests, found or recovered property, fiBld
interviews, etc. may be extracted for reporting purposes.
(e) Providing secondary data-bases from vlhich such miscellaneous
field activity items as training, court time, station duty,
back-ups, report writing, house checks, etc. may be extracted for internal reporting purposes.
(f) Taking advantage of the existing, city leased and operated,
Electrical Accounting Machines (EAM) facilities by adding
applications to make use of presently existing shck time.
(g) Optimizing use of current clerical resources for data
extraction, while at the same time minimizing involvement
on the part of the sworn personnel.
(h) Providing the basis or foundation for similar systems, using
the FACT-O-MATIC concept, to be developed and implemented for
other small to medium sized law enforcement agencies through
out the country. These could be on a manual (Keysort),
mechanical (EAM), or electronic basis (EDPM), depending on available facilities.
5-3
5.3
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C8-1204/030
SCOPE --.
The Data Extraction and Storage Subsystem shall define the processing
methods to be followed and the techniques to be employed for the
effective extracting, processing, and storing of data received as
input from the Data Collection Subsystem and retrieving and
outputting this data for input to the Reporting and Information Use
Subsystem.
The subsystem, although non~computerized, shall be designed to
be upward compatible for:
(a) Manual systems ~ising the Keysort application.
(b) Mechanical systems using Unit Record Machines (EAM)
(c) Electronic systerr)s using modern high-speed, high-capacity
computers (EDPM)
5-4
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---- .. ----------~--~-------------- --------------------------
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5.4
5.4.1
5.4.1.1
5.4.2
" .4.2.1
5.4.2.2
5.4.2.3
5.4.3
C8-1204/030
DATA EXTRACTION DOCUMENTS
Event Card
The Event Card serves as both a source document and data extraction
device in that certain data recorded on the card and supplemented
by facts checked off on an associated Fact Sheet combine to make
up the entire record for keypunching into a unit record card.
Fact Sheet
The Fact Sheet is a device used by this subsystem for the purpose
of extracting data from the input sources described in Section 5.7.
The Fact Sheet is a pre··structured, color-coded check-off list of
the most commonly accepted and relevant facts surrounding any
event, be it a criminal offense, a traffic accident, or a minor
incident requiring the attention of, and response by, sworn
personnel of the Police Department.
Each Fact Sheet is designed to capture those relevant and pertinent
facts surrounding the characteristics of the event in question. In
addition to capturing the indicative, identifying data, e.g.,
name, date, time, case number, disposition, etc., the Fact Sheet
is designed to document these pertinent facts on the following
bases:
(a) What (Offense?, Accident?, Incident?)
(b) When (Month?, Day of Week?, Time of Day?)
(c) Where (Patrol Area?, Location?)
(d) How (Long to Scene?, Long at Scene?, Victim was Attacked?,
Accident, Offense or Violation Occurred?, etc.)
(e) Why (Motive for Crime?, Property Taken?, Accident, Offense
or Violation Occurred?)
(f) Who (Physical Characteristics of the Victim?, Suspect?,
Prisoner?, Driver?, Passenger?, etc.)
Other extraction devices which supplement the Fact Sheets are
listed below:
5-5
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5.4.3.2
5.4.4
( 5.4.5
5.4.6
-,--
C8-1204/030
The Field Activity Carq is designed for recording those pert~nent
facts relating to the time spent by the Officer in the field each
day on non-response type activities. Examples of these are
wri ting citations, wr'i ting .reports, performing backup, making house
checks, and training. The Field Interview Card is designed to document pertirtent facts
relating to contact in the field with a citizen by an Officer
while in pursuit of his normal investigative function.
Remaining devices used for the extraction of data are copies of
the original source documents themselves, that, by their nature,
do not lend themselves to the justification for intermediate
Fact Sheet preparation. Examples of these are:
(a) Citations - Parking
(b) Stolen/Recovered/Impounded Auto Report
(c) Follow-Up/Recovered Property/Case Clearance Report.
Inform~tion from all of the aforementioned devices used for the
extraction of data will be keypunched for purposes of creating
a punched card unit record which, by its ve'ry nature, will allow
for an immeasurable ability for processing, storing, retrieving,
and outputting pertinent data for input to the Reporting and
Information Use Subsystem.
Examples of the documents described herein are shown in Section 5.,6
of this specification.
5-6
5.5
08-1204/030
PERFORMANCE
The Data Extraction tlnd Storag~ Subsystem shall process the data
as necessary to provide thE! init';)rmational outputs required to
support the Repolrting and Inform,{}tion Use Subsystem. This will involve the foll()wing operations.
(a) Extracting the facts from the original source documents and
r1ecording them on th(: appropriCite j nput Fact Sheets.
(b) Storing the data from Fact Sheets and other appropriate
documents on unit recbrg cards. This will require key
punching and verifying operations.
(c,) Processing the st'cn'ed facts, via unit record (EAM) equipment,
to produc,e information on printouts for subseqU\~nt use by
the Reporting and Information Use Subsystem to meet both
internal and external reporting req~irements.
Figure 5.5-1 depicts the functional flow of the process.ing steps
involved from the time that the Dispatcher is notified of an
event or an activity until the time that a report is issued
which includes information on that and other related events.
Figure 5.5-2 describes the data processi.ng operations involved.
5-7
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North American Aviation, Inc.
DATA PROCESSIN(3
~ --~ .. -----~-.~----~---------------
S.ct'." ',1, Pag.
I !
:-...... ---Fold under lilt doUed line. I
08-1204/030
S'VSTEM AND/OR PROGRAM DOCUMENTATION AND OPERATING PROCEDURES MANUA.L
Sub .. (~I.n(.)
Date Decumontad ___ _
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5-8
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DATA PROCESSING SYSTEM AND/OR PROGRAM DOCUMENTATION
ANt> OPERATING PROCEDURES MANUAL
PROGRAM TITLI!.
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PROGRAM 10.
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C8-1204/030
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Figure 5.5-2. Storing, Searching, and Retrieving
5-9
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5.6
5.6.1
5.6.2
5.6.2.1
5.6.2.2
C8-1204/030
SUBSYSTEM OPERATION
The functional diagrams which describe the operation of this
subsystem are shown in Figures 5.1, 5.5-1, and 5.5-2.
Event Card Extraction of the facts from the original source documents
received as input from the Data Collection Subsystem is accomplished
at both the dispatch point and by Records Bureau personnel. When
an event occurs that requires response by Police personnel, the
Dispatcher will initiate an Event Card (see Figure 5.6-1). In so
doing, the Dispatcher will record the following:
Items that will be manually recorded or checked.
(a) Informant's name
(b) Code for victim, informant, witness, driver, etc.
(c) Date of event
(d) Patrol area
(e) Unit dispatched
( f) DR Number {if applicable}
(g) Informant's address and phone number
{h} Location of event
(i) Nature of event
(j) Dispatcher's initials
In addition, the Dispatcher will check the applicable box to
record each of the following:
{k} How complaint or request was received.
{l} Priority of complaint or request
{m} Type of complaint or request
{n} Disposition
A series of other pertinent facts are documented by means of a
time stamp device. They are:
{a} Time complaint or request received
{b} Time unit dispatched to scene
{c} Time unit arrived at scene
5-10
~~- ,,----.~-.....---~----
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REDONDO BEACH PO~IC:C DE1'~\RTHi£NT
o WITNESS
LjPEDEST.
.. EVE1IT C;'.FtD
~RO\ljT
o INFR. .... 1NT.
o SUBJECT
" {\ I~~~\ ~ ~----------':,~---~·~ui/ Ii i
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~=====E=VE::-N_T-;::C=A=,R=D===:;-_,,~!J::::)=U:::R=G=EN=lT=:1 I-PFFENSE I_ACCIDENT !
8 j' I I I'REQ.rOKSER.~OTI:=r\ I
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~NIT DISj [BACK-UP! IBACK-Uj ~. TmE AF.FU\,2J .. ! UMAIL
.' ,
!-----------------------~~~~~~~~.---------------------------------------If' ,: /' ,,' I', I r .".~c; .t'J' ,v
, I
! DISPOSITION 0 UNFOU~'DED ":/;I.J f'-':~ 1[' L:' ~.I/= .:F 1/":: /:/ l-
OG .O.A./u. T.L. CiADVISED/WARNED /,:!..:: ..:,': / .;, //..:.: I.J ,'(.)
~ASSISTED/ESRTD. LJSEE REPORT
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EYE~;T CAF.D
BACK
____ IN_J '_/E_S_T_I_GA_T_I_~._!G_OF_F_I_CE_ ... _R_' S_R_E_P_O_RT ___ ~.! ....
t: VIC7IM 1:1 PEDES~ dSVBJECT 'j I
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1--1 SUSPECT OWITNESS o INFHMNT. ODRIVER D?ASSNGR.
o SUSPECT L1WITNESS !--1 I N?P.MNT • ,'-":DRIVER ;::) PASSNGR.
o SUSPECT ;:J WITNESS L": INF5.\:i'JT. ~UD?:;:VER C ?ASSj~GR.
2 .• ____________________ . ____ ~--------------------------L VICTIM c: PEDES. ):1 SliBJECT
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I..J PEDES. 0 SUBJECT I 1
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.~------------~
---------------------------------------_._-,._-_. SIGNED
1/0 IWWJ: ~ _______________ ~~~~~ _________________ ~S~E~RuI~AuI~, ____ . __ ~D~A~lE=_ __________ ~~~'AiCH Cu~~TKNDER
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5.6.5
5.6.6
5.6.7
rF =,
C8-1204/030
(d) Time unit cleared scene
(e) Dispatch time of tow-truck (if applicable)
( f) Dispatch time of ambulance (if applicable)
(g) Dispatch time of Fire Department (if applicable)
(h) Dispatch time of others, e.g., utilities or Public Works
(i f applicable)
Certain situations exist where a Police Unit is not dispatched,
but where the incoming call still qualifies as an event and
requires the initiating of-an Event Card. This situation could
happen where, for example, an outside agency requests assistance
on the part of the Redondo Beach Police Department to be "on the
lookout" for certain person( s) or property. In such cases the
Dispatcher will record only the following pertinent facts:
(a) Time call received (time stamped)
(b) Name of requesting agency
(c) Full description of person(s) or property as communicated.
Event Cards will be initiated in the previously described manner
and accumulated by the Dispatcher throughout the watch. At the
end of his watch, the responding Officer will complete the back
of the card by adding any necessary pertinent statements for
those events which require it, and will sign and date the Card.
He will make a reference on the Card to any formal reports which
are written which concern the particular event.
The completed Event Cards accumulated for the watch will then be
directed to the Watch Commander. The Watch Commander will use
the Event Cards to supplement the information that he includes in
his Daily Watch Report (see Figure 4.6).
After the Daily Watch Report has been prepared, the Event Cards
will be del:ivered to the Records Bureau.
Records Bureau personnel will extract facts from the Event Cards and
from other source documents from the Data Collection Subsystem and
will prepare appropriate Fact Sheets.
5-13
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5.6.8
5.6.8.1
5.6.8.2
5.6.8.3
5.6.8.4
5.6.8.5
5.6.9
,
C8-1204/030
Fact Sheets
Fact Sheets are color-coded to aid the association with correspond
ing crime, accident, arrest, and other formal reports. The
procedure to be followed by Records Bureau personnel in the prepara
tion of Fact Sheets is as follows:
An Event Fact Sheet (wbite) will be prepared for each Event Card
received. The Event Fact Sheet is shown in Figure 5.6-2. Items
on the Fact Sheet which correspond to those on the Event Card, as
well as to those on any accompanying formal reports, will be
checked. It will also be necessary to list all parties involved
in the event on the reverse side of the Event Curd, if this has
not already been done by the Investigating Officer.
A Crime/Victim/Injury/Death Fact Sheet (pink) will be prepared
if the Event Card is accompanied by a forma.l Crime Report ot
if injury or death has occurred from other than traffic. This
Fact Sheet is shown in Figure 5.6-3.
A Prisoner/Suspect/Missing Persons (yellow) Fact Sheet will be
prepared if the Event Card is accompanied by a formal Crime
Report upon which information pertaining to suspects is listed.
The preceding is true also if the formal Crime Report is also
accompanied by a formal Arrest Report. A report of Missing
Persons will also cause this Fact Sheet to be initiated. This
Fact Sheet is shown in Figure 5.6-4.
A Traffic Accident Fact Sheet (green) will be prepared for all
Event Cards accompanied by a formal Traffic Accident Report.
This Fact Sheet is shown in Figure 5.6-5.
A Citation or Wa.rrant (blue) Fact Sheet will be prepared for all
citations issued, except parking, as well as for all warrants
received whether local or foreign. This Fact Sheet is shown in
Figure 5.6-6.
The Field Interview (F.I.) Card (White) will not require that a
Fact Sheet be prepared, since it is designed to serve as a dual
F.I. Card and Fact Sheet. It will, however, require auditing
for completeness of data, by Records Bureau personnel, before
keypunching. The F.I. Card is shown in Figure 5.6-7.
5-14
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C8-1204/030
JI 1Y",,,,k «,.. ... ,,{E --n 1($ '} /-,q
I R.B.P.D. Im~~~J EVE~I 1<6B1l ~ [J VICTIM m SUSPE(.'T til WITNESS 111 INFRMNT. JIG;J"~'.~ lID DRIVER ID f'ASSENJ. 111 I"EDF.sT. liD SUBJECT AREA II DISTRICT ,'. I/O SER.
lVED
, ~ / "~ I BACK-UP I I BACK-UP I • TIME OF EVI'II' ;, UNIT DIS PAtE EVENT
• ~V!> .. BY (DJELEPH • lIDON-VIEW m TELETY • NlIN PERSON [£JRADIO IilIAIL ffiOTHER 1 J
TIME ... "" ' ON , 'k TI
/1'1' ." If~ ,y -DISPATOlER .. r • . L fI4 li;oJ» a;;r
NED JU T /IJOlllER (see back DISPOSITION@,JNFOUNDED '. _.f1i;.O~A/U. T,~ ~VISED/WARNED
ASSIG L...---__ .. • ~ISTED(ESRTD.'f.ljSEE REPOR
1. What
'J _ .. 01/10/20 Offens.s Part I Cia ....
00 Not Applicable
01 Murder/Non. Neg. MansI.
02 Manslaughtor/Neg./Veh.
03 Manslaughter/Neg/Non-Veh.
04 Rapa/Forcible
05 Rape/Attempted Forcible
06 Robbery/Armed
07 Robberyjunarmod
08 A ... ult/A9gr. With Gun
09 A •• ault/Aggr. W/KnHe, cut
10 A.sault/Other Dang. Weapon
11 A •• ault/Hand.,Fists,Feet,etc. ~'
12 As.ault/Othel" Not Aggr.
13 Burglary/Forcible Entry, Day
14 Burglary/Forcible Entry, Nite
15 Burglary/Forcibl. Entry, Unkn
16 Burglary/Unlawful Entry, Day
17 Burglary/Unlawful Entry, Nite
18 BurglarY/Unlawful Entry, Unkn 19 Burglary/Attempted F.E., Day
20 Burglary/Attempted F.E., Nite
21 Burglary/Attempted F.E., Unkn
22 Burglary/Locked Vehicle 23 Theft/Under $5.00
24 Theft/55.00 to $50.00
25 Theft/S50.01 to $200.00
26 Theft/Over $200.00
27 Theft/Auto
28 The ft/Bicycle
29 Other
.,...,., 30 .. 73 Offenses part II Classes
30 Not Applicable
31 Assault/other
32 Ar.on
~-~~ftr:lC.
What cont)
30-73 Part II Clas.e. (cant)
33 Forgery and Counterfoi ting
34 Fraud
35 Embezzlement
36 Stolen Property/Buying, Recv.
37 Vandalism
3B Weapon./Carrying, Possession
39 Prod tution 8. COJmIercial Vice
40 Lewd 8. La.ivouG Conduct
41 Sodomy
42 Sex Perver.ion
43 Annoying Children
44 Ob.cene Matter
45 Indecent Exposuro
46 Other Sex Offense.
47 Heroin, Opium, Cocaine
48 Marijuana
49 Synthetic N~,~cotic.
50 Other Dangerous Drugs
51 Bookmaking
52 Numbers, Lottory
53 All Other Gambling
54 Offense. Against Family 8. Child.
_55 Disturbing the Peace
56 Driving Under the Influence
57 Hit and Run/InjUry
58 Hit and Run/Non-Injury
59 Other Traffic/Cust. Cases Only
60 Liquor Laws
61 Drunkenness
62 DisorderlY Conduct
63 Vagrancy
64 SuspiCion 65 N.S.F. Check./Felony
66 N.S.F. Check./Misdemeanor
67 Non Support
What contI
30-73 Part II Cla ••• s (cont)
68 E.cape
69 Kidnapping
70 Malicious Mi.ohief
71 Curfew and Loitering
72 Runo"ay/Juv.niles
73 All Other Offense. (.ee Cod. Sht)
•• _ •• 74-86 Mynicipal Code Violations
74 Not Applic,'blo
75 Flrocrackertl
76 Joyriding
77 No Parental Control
78 D •• titute
79 Transient t
80 Unfit Home
81 Incorrigible
82 'Truancy
83 Recovered Vehiclo
84 Mis.ing Person
85 Lost and Found
86 Other
87 Not applicable
88 Traffi~ Accident/FataUty
89 Traffic Accident/Injury
90 Traffic ACcident/Prop Dmg Only
91 Alarm/Audible
92 Alarm/Silent
93 Injury or Death/Other Than Traff.
94 Family'Disturbance
95 Obseni ty Reports
96 Open Door or Window
97 Prowler/othr Suspicious Act1vity
98 Re.cue
Fiaure 5.6-2 EVENT FACT SHEET (Front) other
Figure 506-20 Event Fact Sheet (F'ront)
5-15
[I a,
~ II ~r
I I !l
I I
L. 4
( ~,
n 4
C8-1204/030
1 INVESTlGATINJ OFFICER S REPORT I I.
EjVICIIII EJ'lOSPECI B'I1RESS E1wrH"'t4 • CJHlVeH ~I\""'H p-eue,. t:PUDoev'
2 OVren!! BlOSPECT [jI'/ITNESS crNFRMNT. EJ)RrvER fjSASSfilR. B'EbES. dSUBJECT TCW TRUCK DISP.
3 a VICTIM [JSUSPECT CWITNESS C)INFRMNT. CDRIVER CPASSNJR. O'EDES. C·Ull.Jclil AMBULANCE DISP.
FIRE DEPT. DISP. 4't!VICTIM ~SPECT ~TNESS ~INFRMNT. ErlVER;~~~SNJR. ;;EDES. ~SUBJECT (Q OIHER ~CI--I:l:KEN, I " ",uN IN FO BELOiI J I ~~ bll~ gzg E~~ EJ:!)UOOI OTHER DISP.
SIGNED rw.IIr
,--' 2. When
01-12 Month
01 January
02 February
03 March __ 04 April
05 May
06 June • __ 07 July
08 Augu.t
09 September
10 October
11 Novembel'
12 December
31-35 Time of Event
31-35 Watch I
31 0801-1000
32 1001-1200
33 1201-1400
34 1401-1600
35 Unknown
41-45 Watch 2
41 1601-1800
42 1801-2000
43 2001-2200
44 2201-2400
45 Unknown 51-55 Watch 3
51 0001-0200
52 0201-0400
53 0401-0600
54 0601-0800
55 Unknown
21-27 Day of Week
21 Monday
22 Tue.day
23 Wednesday
24 Thursday
25 Friday
26 Saturday
27 Sunday
I=-'_...!W!!!h~e~re!!.. (Patrol Area)
01_02 _03 _04 05 _06_09
-~ !5ATI! 1V1iT1:ll WNMmR !5ATI!
3. Where (cont) 05 Ambulance and Fire Dept.
10-19 Location 06 Tow Truck, Ambu1. 8. Fire
10 Highway, Streot, Alloy, etc.
11 Commercial House (Stor., Office
12 G •• oline or Service S'taUon
13 Chain Store
14 Residence
15 Bank
16 School
17 Place of Enterta,inmnt(Show,Bar)
18 Parking Lot/Mot.el
19 Other
4!I!_-llH.2:ow!!. (Enter Minutes)
I-___ ,Long from Receipt to Dispatch
Long from Dispatch to Scene
Long at Scene
00-09 How Assigned
00 Patrol/Single Unit
01 patrol/Wi th Backup
02 Patrol/Mul tiple Units
03 R and I
04 Administrative Division
05 Detect! ve Oi vision
06 Traffic Division
07 Juvenile Division
08 S.P.C.A.
01-19 Others Dispatched
00 Not Applicable
01 Tow Truck
02 Ambulance
03 Fire Department
04 ToW Truck and Ambulance
07 Other
p"' __ Wh:!!!L (Motive)
00 .. 09 Property Taken
00 Not Applicable
O! Currency, Notes, etc.
02 Jewelry, Precious Metals
03 Furs
04 Clothing
O~ Locally Stolen Auto.
06 Safe
07 Furniture, Appliance., eto.
08 Drugs or Narcotics
09 Mhcellaneou.
Value of property Taken
(Punch 1 Card For Each Item Checked) 1"-___ 01 S 02 $ 03 1"-___ 04 05 $, 06
07 .$ 08 $ 09
Traffic Accidents Only
No. Injured ____ No. Killed
00-06 Casft OJ sQOsitioo
00 Not Applicable 01 Handled Wi thin Department
02 Refer to Juv. Court/prob.
03 Refer to Other Agency
04 CitGd
05 Arre.ted/Misdomeanor
06 Arrested/Felony
persons Arrested I-___ Total ____ Juveniles
Figure 5.6-20 Event Fact Sheet (Baok)
5-16
-
~ r I
II ~ i
1II ........ I .................... f~lmR .......................................... •• ............ ..
""
.. ~~ ............ ~~~l ...... .a .......... ~ ................ --.. l ............................ ~ ......... , .... ~ .................. l ........ ~~.n.~~ ...... '·... -. • a, s • _1 EZI • £ 0 ':oQjI"
(
C8-1204/030
TYPE AND VALUE OF PROPSlTY TAKBI D.R. NO. RElXJlDO BEACH IPOLICI; DEPT. VALUE
(j] AWLT ~JUVam.E CRIIIE OR INJtIRY OR DEATH ONOT APPLICABLE
[] VICTIII OF CR!ME gJINJURY IDDEATH (I'RCJI OTHER THAN mAFFIC) OCURRBlCY, NOTES, ETC.
DATE OF EVBIT FACT SHEET OJEWELRY, PRECIOUS METALS
TUIE OF EVBIT (DFURS
VIOLATIOO t:i.CLOTHING
IIII1ISDEMEANOR ®FELOOY iIlSAFE
PAmOL AREA [llJFURNITURE & APPLIANCES -------G:jmUGS & NARCOTICS ------ REPOOTING DISTRICT -
------ INVESTIGATING OFFICER' 5 SSlIAL l1ilIlISCELLANEOUS ...D.AUTCIoIOBILE • • • SEE OTHSl SIDE
DISPOSITlOO • • • CASE CLEARED BY.
!IlNOT APPLICABLE IZJ ARREST IIISDEMEANOR (OR CITED) I]] ARREST FELCIlY G1SUSPECT RELEASED ill HANDLED WITHIN DEPT.
i'IlREFERRED TO OTHER JURISDICTlOO
I. What
01/10/20 Offen.e. Port I CI ......
_00 Not Applic.ble
01 Murder/Non. Neg. lienal.
02 Man.hughter/Neg,/V.h.
03 Manalaughter/Nag./Non-Veh.
04 Rap./Forcible
_05 Rapo/AttomptGd Forcible
06 Robbery/Armed
07 Robbery(unarmed
08 A •• eult/Aggr. with Gun
og A •• ault/Aggr. W/l<nife, CUt
10 A ... ult/other Dang. Weapon
_11 Assault/li.llds, Fist., feet, etc
12 Assault/other, Not Aggr.
13 Burglery/Forcible Entry, Day
14 Burglary/Forcible Entry, Nite
15 Burglory/Forcible Entry, Unkn
16 Burglory(unlawful Entry, Day
17 Burglary(unlewful Entry. Nite 18 Burglary(unlawful Entry, Unkn
19 Burglary/Attempted F. E., Day
20 Burglary/Attempted F. E •• lUte
21 Burglary/Attempted F. E., Unkn
22 Bu"glary/!.ocked Vehicle
il Theft(und.r 55.00
24 Theft/$5.00 to $50.00
25 Theft/$50.01 to $200.00
26 Theft/Over $200.00
27 Theft/Auto
28 Theft(Bicycle
29 other
30-73 Offenses Part II Classes
30 Not Appliceble
31 Asseul t/other 32 Arson
30-73 P.rt II CIg .... (Cont,l
__ 33 Forg&ry and Count.rfei ting __ 34 Fraud
__ 35 fmba .. loment
__ 36 Stolan Property(Buying, R.cv. __ 37 V.ndalism
__ 38 Weepons/Corrying, Posse.sion
39 Pro.ti tution & Comerchl Vice -- \ __ 40 Lewd & Lascivious CondUct
__ 41 Sodomy
__ 42 Sex Perversion
M 43 Annoying O1Udren
44 Obscene Matter
45 Indocent Exposure
46 Other Sex Offenses
47 Heroin, Opium, Cocaine
48 lIarijuana
49 Synthetic Narcoti cs
50 other Dangerou. Drug.
51 Bookmaking
52 Numbers, Lottery
53 All other Gambling 54 Offenses Against Family & Child.
55 Disturbing the Peace 56 Driving Under the Influence
57 Hit and Run/Injury
58 Hit and Run/Non-Injury
59 ot~er Traffic/CUst. Case. Only
60 Liquor Laws
61 Drunkenne.s
62 Disorderly Conduct
63 Vagrancy
64 Suspicion
65 N.S.F. O1ecks/Felony
66 N.S.F. Checks/Misdemeanor
67 Non-Support
30-73 Part II Clo •• a. (Cont.] __ 6'! Escape
__ 69 Kidnapping
__ 70 IIelicious lIischief
__ 71 Curfew and Loitering
__ 72 Run.way/Juv.nile.
__ 73 All Other Offen.e. (Soe Code Sht)
74-86 Municipal Coda Violation. __ 74 Not Applic.ble
__ 75 Firecrackors
__ 76 Joyriding
__ 77 Nil Parental Control __ 78 o.,stitute
__ 79 Transient
__ 80 Unfit Home
__ 81 Incorrigible
__ 82 Truancy
__ 83 Recovered Vehicle
__ 84 lIi.sing Person
__ 85 Lo.t and Found
__ 86 othor
__ 87 Not Applicable
88 Traffic Accident/Fatality 89 Traffic Accident/lnjury
__ 90 Traffic Accident(prop. Damage Only
__ 91 Alarm/Audible
__ 92 Alarm/SUent
__ 93 Injury or Daath/Other than Traffic
__ 94 Family Disturbance
__ 95 Obseni tv Reports
__ 96 Open Door or Window
__ 97 Pl'"wler/other Suspicious Activity __ 98 Rescue
____________________________ ~--------~--------_-----------4--~~~h~.r~---------------------.
Figure 5.6-3. Crime/Victim/Injury /Death Fact Sheet (Front)
5.-17
2.
if I.
~ &
______________________ N~E
,.91-12 Month
01 January 02 February
03 March _ 04 April
_ 05 May
06 Juna
07 July
08 August
09 September
10 October
II November
12 Dacember
~H5 l!:1~~b 1 31 0801-1000
32 1001-1200
33 1201-1400
34 1401-1600
35 Unknown
41-4~ :al~~b "'-41 1601-1800
42 1801-2000
43 201.'1"'2200
44 2..~1-2400 45 Unknown
111-115 Watch 3
51 0001-0200
52 0201-0400
53 0401-0600
54 0601-0800
115 Unknown
!.Q.-19 Loc,tion
21-27 Os of Wee
21 Mcnday
22 Tuesday
23 Wednesday
24 Thur.day
25 FridlY
26 Saturdey
27 Sunday
Time of Event
10 Highway, Street, Alley, .tc.
II Commercial House (Store, Office)
12 Gasoline or Service Station
13 O1ain Store
,14 Residence
111 Benk
16 School
17 Place of Entertainment (Show,Bar)
18 Parking Lot/llotel
19 other
08-1:-204/030
VICTIM
4. How
00-09 How Attacked
00 Not Appliceble
01 Pocket Picking
02 Pur.e Snatching
03 Shoplifting
04 From Auto
05 Auto Parta and Acce •• orie.
06 Bicycle. 07 From BUilding-s
OS From Coin-Operated lIachines
09 All other
.liH9 Mean. of Atteck
10 Not Applicable
II Weapon/Gun 12 Weapon/Knife or CUtting lnst,
13 W.apon/other
14 Bodil y Force/liands, Fist.
_15 Bodily Force/Judo, Wrestling
16 Threat./Ver~al, Wri thn
17 Surprise/Followed Victim
_18 Trick or Davic.
19 other or Unknown
29-29 Premho. 9..U'.1rcll!!!..... 20 Not Applicable
21 Single Family Re.idence
22 Apartment/rrailer Perk 23 Bar, Nite Club, Cktl. Lng.
24 Theater, Bowling Alley, etc.
25 Restaurant, Cafe, Diner
26 Profession.l Office (Doctor, Atn
27 Warehou.e, Plant, Public Bldg.
28 Beach, Horbor, Pier
29 other than Above
I""",---=,,-,Mctl ve)
~ 00 Not Applicable
01 CUrrency, Note., etc.
02 Jewelry, Preciou. Metals
03 FUrs
04 Clothing
05 Locall y Stolan Autos
06 Safe
07 Furniture, Appliancea, etc.
08 Drugs or Narcotic.
og lI1.collaneou.
D.R. NO. ______ _
6. Who
00-Q9 StxlRaco
00 Male/Caucasia~ Anglo
01 Female/Caucasien Anglo
__ 02 Male/Caucasian Latin
03 Femal. Caucasian Latin
04 Male,'Negro
05 Femela/N.gro
06 Male/Oriental
07 Female/Oriental
OS Male/other
09 F emBle/other
10 ... 2.2 Agg 10 Under 10 ___ 20 22
II U-12 ___ 2123
12 13-14 __ 2224
13 l~ __ 23 25-29
14 16 __ 2430-34
111 17 ___ 2~ 35-39
16 18 ___ 2640-44
17 19 ___ 2745-49
18 20 ___ 28 50-54
19 21 ___ 29 Ov.r 55
~0-39 Occupation
30 Unemployed
31 Retired
32 Trade.
33 Sale.
34 Sorvices
___ 35 Semi-Professional
36 Profe.sional
37 Civil Service
38 Military
39 Other
. .i0-49 Appearance
40 Normal
50-59 Activity __ 50S1eepin
41 Hod be.n drnking ___ 51 Working
42 Bound __ 52 Walking
43 Bound 1\ C.gged ___ 53 Driving
44 Locked in Room ___ 54 V1sitin
45 Clothing Removed ___ 55 Plsying
46 Clothing Torn __ 56 Drinkih
47 CUt & Bleeding ____ 57 Relaxin
48 Unconscious __ 58 Arguing
49 Daad __ ~9 other
If AutomobUe Stolen, Enter
aluo Here $'---------
Flgure 5.6-3. Orime/Victim/Injury/Death Fact Sheet (Back)
5-18
I
I I
J ~
~ ............. u.~."""'~""""~""'I"''''''''''''''''''''''''''''''''''''''''''''''' .................... ,~ ................ ' ............................ :. ............. 4 ...................................... ' ................. • .................. ---------
---=<--:::=;;:------P. NO. [jADULT 0JUVENILE
,D.R. illADULT [IDJUVEN, 0'--SU-S-P-EC-T----tj='l'HSSm:; PERSON VIOL.
/ / OCCR'D DATE
C8-1204/030
RBPD PRISONER OR SUSPECT
OR 101155100 PERSON FACT SHEET
EJ MISDEMEANOR 0FELONY
2, WHEN 4. HCM
01-12 MONTH.
01 January
02 February
03 March
04 Aprll
05 May
06 June
07 July
08 August
09 Saptember
10 Octobor
11 November
12 D.c.mber
21-27 DAY OF WEEK
21 Monday
22 Tuesday
.23 Wedn.sday
24 Thursday
25 Friday
26 Saturday
27 Sunday
31-55 TIME OF EVENT
31-35 WATCH 1
31 0801-1000
32 1001-1200
33 1201-1400
34 1401-1600
35 Unknown
41-45 WATCH 2
41 1601-1800
42 1801-2000
43 2001-2200
44 2201-2400
45 Unknown
51-55 WATCH 3
51 0001-0200
5;l 0201-0400
53 0401-0600
54 0601-0800
55 Unknown
3. WHERE (Patrol Area)
01 02_03_04_05_06_09
10-19 Location
10 Highway, Str •• t, Alley, etc.
II COII ... rcial Hou •• (Star., Offic.)
12 GasoHn. or S.rvic. Station
13 Chain Store
14 R.sidence
15 Bank
16 School
17 Place of Entertainm.nt (('"0")
18 Parking Lot/Mot.l 19 Other
00-09 How Attacks
00 Not Applicable
01 Pocket Picking
02 PUrse Snatching
03 Shop Lifting-
04 From Auto
05 Auto Parts and Acces6orios 06 Bicycles
07 From Bulldings
08 From Coin-Operated Machin.s
09 All other
10-19 Means of Attack
10 Not Applicable
11 1i •• pon/Gun
12 Weapon/Knife or CUtting Inst.
13 Weapon/Other
14 Bodily Force/Hands, Fists
15 Bodlly Force/Judo, IIrestHng
16 Threats/Verbal, Wri thn
17 Surprise/Followed Victim
18 Trick or Device
19 Other or Unknown
20-29 premises Attacks
20 Not Applicable
21 Single Famlly Residence
22 Apartment/Traller Park 23 Bar, Nih Club, Cocktail Lng.
24 Theater, Bowling Alley, etc.
25 Restaurant, Cafe, Diner
26 Professional Office (Doctor)
27 Warehouse, Plant, Public Bldg.
28 Beach, Harbor, Pier
29 Othor Than Above
(Motive)
00-09 property Attacks
00 Not Applicable
01 Curroncy, Notes, etc.
02 Jewelry, Precious Metals
03 FUrs
04 Clothing
05 Locally Stolen Autos
06 Safe
07 Furniture, Appliances,
08 Drugs or Narcotics' 09 Miscellaneous
etc.
AREA __ DIST. ___ 1/0 SER.
VEHICLE DESCRIPTION COLOR LICENSE ST
6. WHO 00-09 Sex/Race
00 Male/Caucasian Anglo
01 Female/caucasian Anglo
02 Male/Caucasian r.atin
03 Female/Caucasian Latin
04 Male/Negro
05 Female/Negro
06 Male/Oriental
07 Female/Oriental
08 Male/Other
09 Female/other
10-19 Age
10 Under 10
11 11-12
12 13-14
13 15
14 16
15 17
16 18
17 19
18 20
19 21
~-37 Height
30 Und.r 5'
315'-5'2"
32 5'3"-5'511
33 5 ... 611 .. 5 1 8"
34 5'9"-5'11 11
356'-6'2"
36 6'3"-6'511
37 Over 6'5"
2022
21 23 __ 2224
23 25-29
24 30-34
2:j 35-39
• __ 2640-44
__ 2745-49
2850-54 __ 29 Over 55
40-47 W.ight
40 Und.r 100
41 100-120
42 121-140 43 141-160
44 161-180
45 181-200
46 201-220
47 Over 220
50-59 Com 1 Hair
50 Fair/Blond
60-69 Glasses
60 No/Blue
51 Fair/Brown
52 Fair/Black
53 Fair/Gr.y
54 Ruddy/Blond
55 Ruddy IBrown
56 Ruddy/Black
7 Ruddy/Grey
8 Red or Bald 9 Unknown
61 Ves/B1ue
62 No/Brown
63 Ves/Brown
64 No/Greon
65 V.s/Green
66 No/Hazel
67 V.s/Hazel
68 No/Unknown 9 V. s Unknown
5 BEARD
es
TATTOOS
2 SCARS 4 MUSTACHE
1 RIGHT HND. 2 LEFT HND.
Figure 5.6-4. Prisoner/Suspect/Missing Persons Fact Sheet
5-19
1'"1 ,!
I
~
l,{ j, " \,~
C8-1204/030
----------------------__ ~.u,~ ______________ ~ _____________________ ___
RF.DONDO BEACH POLICE DEPT. I --------------___________ NAME
-----=-D.R. NO. [JAouLT ClJUVEN. AREA _ DIST _I/O SER~ TRA~!'IC ACCIDENT
ODRlVER OPASSEOOER OPEDESTRIAN (ANALYSIS) 0 HIT AND RUN
L-__ -"F~A:::.CT:._=:SHE=ET!..-__ J 0 PROP OOG ONLrl] INJURY 0 FATAL / / DATE OCCR'D VIOL.
Q,o.\ISDEMEANOR 0 FELONY 0 TRAFFIC
1.
00-11 VEHICLES INyOL~
00 Motor V.h. - Ped.strian
01 Motor V.h. - Motor Veh.
02 Motor Veh. - Park.d'M. V.
3 Motor Veh. - Train 04 Motor Vah. - Bicycl.
05 Motor Veh. - Animal
06 Motor Veh. - Oth.r Object
07 Motor Veh. - Fixed Obj.ct
08 Motor Veh. Ran Off Road
09 M. V. Ov.rturn.d on Road
10 Other Non- ColliSion 11 Other
20-34 TYPE OF MOTOR VEHICLE
20 P .... nger Car
21 Pas.enger Car and Trail.r
22 Truck of Truck Trector
23 Truck Tractor & Semi-Trail.
24 Other Truck Combination 25 Farm Tractor
26 Taxicab
_27 Bu.
28 School Bus
29 Motorcycl.
30 Motor Scoot.r or Bike
31 Emergency V.hicles
32 Military V.hicles
33 Other Publicly Own.d VehiCle 34 Oth.r
40-49 DIRECT[ONAL ANAIVSIS M,V, & M,V. 40 Not Applicable
41 Ent.ring at Angl.
42 From Same Dir. Both GOing St.
43 Same Dir. On. Turn, Ona St.
44 Sam. Direction, One StOPped
45 Sam. Dir.ction, All Oth.rs
46 Opposit. Dir. Both Going St.
47 Opposite Dir. 1 L.ft, 1 St.
48 Opposi t. Dir. All Oth.rs 49 Not Stated
00-59 DIRECTIONAl ANALYSIS OON-INT, 50 Not Applicable
1 Going Opp. Dir. Both Moving
52 Going Same Dn-. Both Moving 53 One Car Park.d
54 One Car StOPp.d in Traffic
55 On. Car Ent. Parked Pas.
56 On. Car L.av. Parked Pas.
57 On. Ent. All.y Or Driveway
58 On. L.av. Alley or Driveway 59 All Others
.60-65 DIjlECTIONAL ANALYSIS PED.
60 Not Applicable
61 Car Turning Right
62 Car Turning L.ft
63 Car Backing
64 All Oth.rs
65 Not Stat.d
70-82 PlRECTIONAL ANALYSIS ALL OTIlER
70 ~oM~f~~c:Ng nonoM. V. Tr in, 7l BYcycle, etc. at Int.rsectfon 72 Same Not At Int.rS.ation 73 ~g~a~:~O~t wMM~=~t1~~ject 1n
74 Same Not at Intersection
75 Ov.rturn.d at Int.rsection
76 Overturn.d - Not at Intersection
77 L.ft Roadway at Int.rsection
78 Left Roadway at CUrv.
9 Left Roadway on St. Road
80 F.ll From Moving V.hicle 1 All Oth.rs
82 Not Stat.d
JU.::12 MONIli
01 January
02 February
03 March
04 April 05 May
06 Jun.
07 July
_08 August
o NOT INVESTIGTD 0 RBPD INVEST.
o NOT INJURED 0 INJURED 0 KILLED INTERSECTION NO.
2. WHEN cant
09 S.ptember
\0 October
1 Novemb.r
12 Decemb.r
21-27 DAY OF WEEK
21 Monday
22 Tuesday
23 Wednesday
24 Thursday
25 Friday
26 SatUrday
27 Sunday
31-34 TIME WATCH J 31 0801-0900
32 0901-1000
33 1001-1100
34 1101-1200
35 1201-1300
36 1301-1400
37 1401-1500
38 1501-1600
39 Unknown
41-49 TIME WATCJ!. Z 41 1601-1700
42 1701-1800
43 1801-1900
44 1901-2000
45 2001-2100
46 2101-2200
47 2201-2300
48 2301-2400
49 Unknown
51-59 IlME WATCH 3 51 0000-0100
52 0101"-0200
53 0201-0300
54 0301-0400
55 0401-0500
56 0501-0600
57 0601-0700
58 0701-0800
59 Unknown
Figure 5.6-5. Traffic ACCident Fact Sheet (Front)
5-20
f/
r
(
(
___ ~ __________ ~,~------~~--------~~t.~----~~--------------'------------------:S--~--~* r ~ .,
C8-1204/030
___________ NAME DRIVER, PASSEII3ER, PEDESTRIAN
3, WHERE (PATROL AREA)
I _02_03_04._05_06_09
10-19 OCCURRED AT/TRAFFIC en 10 Non Intersection/Signal
11 Non IntersecUon/Stop Sign
__ 12 Non InterGOGtlon/Other
13 Non Intersectlon/Nona 14 IntersecUon/Signal
15 IntersecUon/Stop Sign
16 InterlOcHon/Other
17 Inter.ecHon/lione
IB Private Proparty
19 Other
4. HO'/
00-09 CONTRIBUTIII3 CIRCUMSTANCES
00 Spaed Tod Fast
01 FaUed to Yield R of W
02 Drov. L.ft of Center
.03 Impropar Overtaking
04 Pa.sed Stop Sign
05 Disregarded Signal
06 Followed Too Closely
07 Made Improper Turn
.OB Other Impropar Dri vlng
09 DefecHve Vehicle
10-IS WEA THER/LIGHTIII3
10 Clear/Dayllght
11 Cloar/Dark-Street Lights
12 Clear/Dark-No St. Lights
13 Ra1n/Dayllght
14 Rain/Dark-Stre.t L1ghts
15 Rain/Dark-No St. L1ghts
16 Fog/DayUght
17 Fog/Dark- Str.et L1ght. IS Fog/Dark-No Street Lights
2O-2S TRAFFIC/RCWl CONCITION
20 Light/Dry Surface
21 L1ght/Wet Surface
_22 L1ght/Defective SUrface
23 Medium/Dry Surface
24 lIedium/Wet Surhce
25 MediumjoefecU ve Surface
26 Heavy/Dry Surface
27 Heavy/Wet Surface
2B Heavy/Defective SUrface
00-99 VIOLATION OF LAW
00 No Violation
01 Arrested (see P Folder)
02 Cited-Un.a fe S~ed
03 Cited-Sign/Signal ViolaUon
04 Cited-Un.are Turning
05 Cited-Unsafe Passing 06 Cited-Driving Under Infl.
07 Cited-R of W IoI.V.-M.V.
OB Cited-R of W "'.V.-Ped.
09 C1 t.d-Other
WHO
00-09 SEX/RACE
00 Male/Gauc. Anglo
01 Female/Cauc. Anglo
02 Male/Cauc. Latln
03 Female/Cauc. LaUn
04 lIale/llegro
05 Female/llegro
06 Mala/Oriental
07 Femalo/Oriental
OB Male/other
09 Female/Other
.l2:4U1l11 Ql: llllll.lliCL 10 o to 4 Years
11 5 to 9
12 10 to 14
13 1~
14 16
15 17
16 IB to 19
17 20 to 24
IB 25 to 34
19 35 to 44 20 45 to 54
21 55 to 64
22 65 to 74
23 75 and Ov.r
31-37 PHYSICAL cONDITIOII
31 Eyesight Defective
_32 Hearing DefacHve
33 other Bodily Defects
34 III
35 Fatigued
36 Apparently Asleep
37 No Appa.r.nt Defects
Figure 5.6-5 TRAFFIC ACCIDEIIT FACT SHEET
D.R. Number. _______ _
41-46 SOOSIETY
41 Had been Drinking-Obviously Drun
42 HBD-AblUty Impaired
43 HBD-AbUity 1I0t Impaired
44 HBD-Abill ty Not Known
45 Had Not Been Drinking
46 Parked Car or Hit and Run
50-59 DRIVIII3 EXPERIENCE
50 o to I year
51 1 to 3
52 4 to 6
53 7 to 9
54 10 to 12
55 13 to 15
56 16 to IS
57 19 to 21
5a Over 21 Years
59 No Driving Expar1ence
60-69 RESIDENCE/IYPE/uSAGE
60 Locel Res/City St/tlsed Freq.
61 Local Res/City St/Used Rarely
62 Out af TO'l"/Ci ty St/U.ed Freq.
,_ 63 Out of Town/City St/U.ed Rarely
64 Out of State/City Stll:e~rRni:a 65 Out of State/City St/lIe¥ore
(Dack)
66 Local Res/St Hgwy/U •• d Freq.
67 Local Res/St Hgwy/Ueed Rarely
6B Out of Town/St Hgwy/Usod Freq.
69 Out of Town/St Hgwy/U.ed Rarely
70-82 ACTIONS OF PEPESTRIAII
70 Not Appllcable
71 Crossing or Ent. at Inter.
72 Same 1I0t at InhrsecUon 73 Walking in Road with Traffic
74 Same Against Traffic
75 Standing in Roadway
76 Getting on or. off other. Veh.
77 Puahing or Working on Veh.
78 other Working In Road
79 Playing in Roadway
80 Other in Road.,ay
81 1I0t in Roadway
82 1I0t Stated
Figure 5.6-5. Traffic Fact Sheet (Back)
5-21
'/ C8-12Q4/030
'---=~ ___ --lWARRANT NAIIE R. B. P. D. WARRANT OR
• _______ WARRAllTOO,~----~Cn~AT~I~OO~F~ACT~~~~E~~~ __ ~ "'--__ VIOLATIOO ____ D.R. 110. ____ CWRT
.£!.:.~ 21-27 Day of Weak 01 January
02 Fabruary
03 Much
04 April
oa May
06 June 21 Monday
07 Jul y 22 Tu.sday
OS August 23 Wednosday
09 S.ptemb.r 24 Thursday
10 October 25 Friday
11 1I0vember 6 Saturday
2 December 7 Sunday
31-~5 Tim. of Event
U-35 Watch I 31 0001-1000
~2 1001-1200
33 1201-1400
4 1401-1600
5 Unknown
41-45 Watch 2
41 1601-1800
42 1801-2000 43 2001-2200
44 2201-2400
45 Unknown
:a-Q5 Watch ~
1 0001-0200
_54 0601-0000
_5~ Unknown
1D-19 (kcurUd atlrnfflc Otl ,
o lion-Intersection/Signal
11 1I0n-TQteraecUon/stop Si9n
12 1I0n-IntersecHon/other
13 /i.on-tnters.cUon;Non.
14 In~6n.cUon/Signal 15 Int'rsecUon/Sto!> Sign
6 IntoraecUon/otlib3"
7 Inter •• ction;Non.
IB Private Prop.rty
d"_--: ___ ISSUE Dr'------1lAIL
BIRTH Dr. EIICY
01-09 Type of Vehicle
00 Not Applicable
01 P .... ng.r Car
02 Passeng.r Car & TraUer 03 Truck
04 Tlxi
05 Bu.
06 Motorcycle
07 Bicycle
OS Publicly Owned V.hicle
09 other
10-19 Weather/LighUng
10 Clear/Dayl1ght
11 Clear!Derk-Streetlighta
12 Clear/Dark-1I0 Streetlighh
13 Ra1n/Dayllght
14 Roin/O.rk-Str •• tlights 15 Rain/Dark-1I0 Str.etlights
16 Fogfo.ylight
17 Fog/Dark-Stre.tlights
18 Fog/Dark-No Streetlights
.22:22.-InflliLRoad Conditions
21 1,ight/Ory Surface
22 Llght/Wet Surface
23 Light/Defective
24 lI.dium/Dry Surface
25 M.dlum/Wet Surface
26 Madlum,/Defectiv.
27 Heav),/Ory SUrface
28 Helvy/Wet SUrface
29 Heavy /De f ecti v.
01-09 Violation
00 Sp,ed too Fast
01 FaUed to Vield Right-of-Way
02 Drov. Left of Ganter
03 Improper Overtaking
04 Ran Stop Sign
O~ Dlar.garded Signal 06 Followed too Cloaal y
07 Made Improp.r Turn
08 Defective Vehicle
09 other
=-_-=--"CITATIOO NOD ADULT 0 JUVEII.
o IorJV. 0 PARK. iJ OTHER I I ISSUE Dr •
VIOLAUOOOMISD. OFEL. 0 TRF.
AREA __ DISTRICl--I/O SER~ FOR VEHICLE DESC.&OPER.LlC.1I0.SEE LEFT SID
6.
00-09 SexIBIC.
00 Male/Caucasian Anglo
,01 Female/Caucasian Anglo
...92 Male/Caucasian LaUn
03 Female/C.uca.1en LaUn
4 Malo;Nogro
05 Femalo;Negro
6 lIale/Oriental
07 Female/Orlontal
OS Mal./0ther
09 Female/other
10-29 Age __ 10 Under 10 __ 20 22
__ 11 11-12 __ 2123 __ 1213-14 _2224 __ 1315 ___ 2325-29 __ 1416 ___ 2430-34 __ 1517 __ 2535-39 __ 1618 __ 2640-44 __ 1719 ___ 27 4~-49 __ 1820 __ 28 50-54 __ 1921 __ 29 Ov.r 55
30-37 Ho19ht 40-47 Wel9ht. 30 Under ~, 40 Under 100 31 5' - 5'2" 41 100 - 120 32 ~'3t1 .. ~f~tI 42 121 - 140 33 5 1 6" .. ~'811 43 141 - 160 34 5'9" .. 5 1 1P' 44 161 - 180
35 6' - 6'2" 45 181 - 200 36 6'3" .. 6 1 5" 46 201 - 220 37 Ov.r 6'~" _47 Over 220
50-59 Compl/l!air ~9 Gla .... /Ey ••
50 Fair/Blond 60 1I0/Blua
51 Fair/Brown 61 Ves/Blue
52 Fair/Black 62 1I0/Bro~n 53 Fair/Grey 63 Ve./Brown
54 Ruddy/Blond 64 NO/Gr. en
55 RUddy/Brown 6~ Vea/Gr.en
56 Ruddy/Black 66 No/Huol
57 RuddY/Grey 67 Y •• /Hazal
00 Red or Bald 68 Noj\Jnkno,m
59 Unknown 9 Yes nknown 1 TATTOOS __ 5 DEARD
SCARS __ 1 RIQrr HAND ___ ~19~Qt~bw·ur~ __ _ - - -------------~----------------------------L~4~M~U~~A~~E ________ ~2t!LEFT~lH~AN~D~ED£J
Figure 5. 6-6. Citation or Warrant Fact Sheet
5-22
I 1 • . '
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("
(
T
C8-1204/030
FIELD INTERVIEW CARD
(Fron.t Side)
u, •
---------------.,-. nA~UL ;-.--.---~-"----'~'.-'--'-.-DDIUVEn---"--
-rwltE-"QF··-.rNTERVfEWEE---"·· , ... ~- [IJUVEN ----'NfCKNIiM1r ~. ~l~~5U§t;'~i~N ~ ____ ••• _____ • ____ ._.___ . __ • ______ ._ .... ___ ..... _,. ___ ._., ___ •• _ .. _-L .. L. .. _ •• ,._ .. " .. __ .
--L l' . --.. - --_.-.. '7;--'-' -yfCIMAKEJ-mjlj}~f} .. (;(jC(iil DATE 0l:.J:~~._._ TI~E ..Q~}!'!.~ .. ~.llEA ____ -121§l_· _--1LQ-E.£B..~_ .. '{;lj.IQj.~lLh~~.~~fti~.U.Q~ .
STATE h~U1~Bf:R-( V!:H. i~lC:) ---.-.---.------ ---_. ._ ..... _L_._ .!_-.. --- .. ________ .. _., _Q!?g,R..~lQ!l~Ul~J..N~!L)jQ.!-__ ... ~_.DATE QE .. BIBJIL .. ___ .... TOC-A'fI ONOF OCCURR,\NCE
CLOTH! NG WORN
NAMES Of PEI1S0HS WITH SUSPECT AT TIME OF INTEHVIEW
REASON FOn INTERVIEW
_ ....... _ ... _ .. _-.-_._-----_ ... -...:-_ .... _ ... -----_ .. _--.--..... " ----_._ ...... --_.----_._. __ .. _---.... -
Figure 5.6-7. Field Interview Card (Front)
5-23
~ 1 I,
I:
I II r I I
.... :.
1\ ! 1
~~,
v - s
C8-1204/030
I!'IETIJ HI'l'ERVn:\<l CAll))
BACK
[
':I :~H~HJ~ (Ptlt.~l Aroa) .---- Ol~ l~'\l~/l;~l'O _01 •• 02_03".04_05 •. 06_09 05 FOli1alc/N,.~gl·O
10-19 I..OCf.~.'TON 06 H3.11;)/Or5.p.ntal
,-------- "--'-" 32 5' ,311-5 1 511 It?;' 121-11,0
33 51611-5 1811 1~3 1/?1-1(>O
34 5 19 11;"5'1111 M.161.·1HO -1 O-·-H··':·--;--·-"'·~··tT. t J l' 07 ,,'c;):i'llc 'O:d.entaJ ..
J.[~LlHny, S .ce., s ... cy J: /' 35 6' -6 I 2" l/.J 181 ,w:-WO
36 6 1 311-6 1511 ,IP 201-2~O 11 COYlllnel'cial House (st,o!,'e) OS H'1,lo/ O'th·?r
12 Ci:·l.~(Jline or SE):rv:i.cs stu. 13 Chuin store
1/, li:csidencl?
15 Dali~{
16 School
17 I'll) c e of En t.t:. rt.a inl'lont
18 Parking. Lot/Hotol
19 Othe.r
6 ·1,.:Ufl
Q(1:·92. .f!l!ZfJl~Q.1} 00 1·~~{h:/CD.lICasi8,'n s AnGlo .
en l;'oln'llH/CmwHsi.n.n, Anglo
02 }>.:tr./G"'.1(~asi9.11, V'l,tin 03 l"(:"'~llo/G3:ncn:;,;ifm In. tin -----_._ .. ""-_.- - __ .l--':.:._ •• _
09 Fcm'llc/O'~her
lQ~g~J.:.f£q
10 Undor 10
11 :t 1-12
1213-1A
13 15
1l} 16
15 17
16 13
17 19
20 22
21 23
22 24
23 25-29 2/1 ,3I)·~31 ..
25 35-~9
26 1!,.0-41 ..
27 Ir5u·!~9
37 Qver 6' 511 147 olTer 220 1h
.5..o"·5_9-1!.n.p/H]~ . ..6.Q·.::f&..G.l-W~:i'J..;l ~O :V'nir/Dlolld 60 r::>/Hlue
51 rair/Brovln 61 Ycs/iJluc
52 IPa.ir/nhck 62 rO/i3loi.m 53 l~fl.ir/Gr·ey 63 lcs/iJr(I.m
5/~ Huddy/H1nd 6/ .. Ho/G:tC!:'n
55 Ruddy/llnTll 65 YOS/Gl\':\;ln
,56 Hnddy/Dlck 66 HO/lhzc1
5'1 nuddy/Gr-'lY '6'1 Ycs/j~:'!~ol
18 20 28 50u 54 58' Rod 01' Hal SS Ho/O;1JW('\>,:1
19 21 29 o\'r 54. _~LUnkn()~ 11,\ ll9... Yf'&/rrl1."':.~·! ':'.!.!1'
32:~~_~ei!?ht. 40::''!!...~'!,i£~ 1 ~'Cl.ttoos ] 5 Bmn'u
30 l.l.n1er 5' AO ull.1 00 2 Scar-J 1 nig":1.~ IItldnd
__ ?1 ~;r·~51211 l~1100~.12L_1: l!ust~cho._ ?- U:f.~J<~tld(~I~.
Figure 5.6-7. Field Interview Card (Back)
5-24
( 5.6.10
b.6.11
5.6.11.1
5.6.11.2
-,.-
C8-1204/030
The following documents will not require that a Fact Sheet be
prepared since the facts to be extracted are either minor in
content or too comprehensive in nature. They ~re:
(a) Parking Citation (see Figure 5.6-8)
(b) Field Activity Card (see Figure 5.6-9)
(c) Stolen/Recovered/Impounded Vehicle Report (see Figure 5.6-10)
(d) Follow-up/Recovered Property/Case Clearance Report (see
Figure 5.6-11)
After auditing all source documents for completeness and accuracy
and after preparation of appropriate Fact Sheets, Records Bureau
personnel will separate all inputs by type. As time allows, data
from the Fact Sheets will be keypunched in accordance with the
priorities stated below.
First priority will be given to:
(a) Event Cards and Fact Sheets (White)
(b) Prisoner/Suspect/Missing Persons Fact Sheets (yellow)
(c) Warrant or Citation Fact Sheets (blue)
These are first in importance since the cards punched for events,
arrests, and warrants will be filed in the Master Name Index File
for referencing purposes. To keep this file current, this key
punching should be accomplished as soon as possible. The information
from these Fact Sheets is to be punched onto cards which correspond
in color to the Fact Sheets.
The following input documents may be batched together by type and
ei ther forwarded to the City's Data Pl'ocessing Department for
keypunching, or held in the Police Department for keypunching at
a mor~ convenient time;
(a) Crime/Victim/Injury/Death Fact Sheets (pink)
(b) Traffic Accident Fact Sheets (green)
(c) Cit~tion Fact Sheet (blue)
(d) Copies of Parking Citations
(e) Field Interview Cards
5-25
n II I
; I
1
[
!jJ I'
f /.
i f r I.
!
_ ... ,- ',,-----~--...--------
.'
C8-1204/030
Mm.\rClplU~ counT Soulli Duy 1nc'lc1nI Di!::i:dcl
&25 Milplo livtnuo Tc'rrcncE', CnlUo''Ilh 90503 ,
20 0c· ..... ~ . ~J {U
DJiIL:
VC S ,00
co $ .00
Cil!!h 0 Cho:k 0
NOTICE OF ILr.EGiH. PiUl.'tliilG , M.O, 0 --..---On _______________________ J9
• -. at "bout ---_-M .•
Motor Vchicle. Mah '~--------------
T~ ________________________________ _
Bearing License No. REGlSTERED TO
Nam~~ __________________________________________ ~
Addu!,, _________________________ _
."",./ \,/ns p:Jrkcd Ol! ________ _
and/or at metcr number __ ---'----
In thc Cit}, of Redondo Beach, in violation of Section I
COd: I Code
---------------,--- Redondo Be;:cb 1\lunicipal
-------------------------ICalifornia Vchicle
Violation Dmription ____ _ ------------------------
Tho tlmo nnd 1,10.00 fh:c<l fOl' "p\lc:lr I. ' saId vchlclo III nn"Wcr to this llOtlcc
k
13 ;"I~i'ro ,_) tho I·~!:l'tertld OlYner of Bay Munlcll'~1 Court n~om 1"0 S"G 1\< 1 \' "OVCl! (7) 11ny~ o.t tho S~\Ith b~twccll the> Iloura 8 'S'O .A:li and '4 -"0 P ·Mo.P ~ ",,"e.. TOI'T:lDco, Callfornln, lJolldnYB. '" • ••• , except S:ltur<lays, Sundays and' Tlmo: Posllng of D~ l\ :-S '30 A' r to ('30 P 'f (E~c~ptlllG' lIolldays:) .• , . . ,n. Moaday tim! Friday Court .APJlcnr"llcc·_O·~O \ 1I O"LY ceptloa lIoll,1n~-s.)· . • '" ,~ -:1I00(10.y tliru FrIday (Ex-
. ~tl~~~l }I~ ¥,~~C~i'C~~G}ll~, \\rl~,c~~~lll'lllnrfoU- 1~ICh'sh;lllntn<lI' or the poctlnc ,. OJ l,Ir (l{;,j actlun.
~F:F; n.J:V£i1b~ Sm!; r:i~" l'O,m-'G 0'"' :;; ~ It .... --_ .. _-- .... _-.--.... - .. -..= .. - ..... !.-., ... ~.~.~ ...... :~ . .!..
Q(fiecT ______ • _______ B"doc_
Rl:'DC' . -)0 l~"'" ,--, ," -.--, --J.;: JJ'U .~!'Ji,r.:-l FOUCi,- Dl:'l'';Q''J,'''i'1''='!",TT
- _.' ...... .1.... _ ....... ' • ... ·:01.1 .. '4
Figure 5,6-8. Parking Citation ..
5-26
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REDONDO BEACH
POLICE DEPABTMENT FIELD ACTIVITY CARD
~-------------------------------------------------------------------------------------------------~ SERIAL UNIT ___ _
ACTIVITI TRAINING . ,- (')
00 I
____ ~~~~~~~--------~----~r_--_+~~~~~--------_r----~r_--_+~R~E~P~O~R~T~W~R~I~T~ING~ __ ~______ ~ o .
SPECIAL DUlY I ~ '; 8 ;j
STATION DUTI 0 ' I---I-~~---+--+t-----~:;""';:;'::';~---+--~I· ,~~~--+--.- tl VEHICLE SERVICI;JG
~----~------~----------~----~--~f----------------~----~~d----r-----------U~IIN~~-----t
~ __ ~~~~~~~~~ ___ ~==~~~~~t ~~om_E~R-cE=XPL=A~~N_B~A:_~~KJ~_' I IJ:SlTAL OYfRIl,J ;OT~~ i
~------------~~-'--'---------~'--~-r-------------------r------------------~----------.--~------i "Car and Equipment I Repair I I' I in Good Order Y N Order Made Y N Ending Mileage Beginning Mileage Total Miles Gas I ~------------~--~~----------~~--~----~----~------~------~----~------.. --------------~.----- ;;
I I SIGNED . DATE _,. 'I • . . . . . . .. .. :! 1 :z :s ~ 5 , 'I I • I: U 1: 13 ~ 15 U 17 lS t!::1:1 ~ :: 2\ Z Z ~ ::S:l ::':;~':12 Zl34 :s ;J;:17 ~ 3S ~ 41.Q .0 -« ~ "5 Q.~ ~9 $I :1 ~ S3 $.I ~;.s S7 ss ~HHl a 53 ,u~ tS g t1 t'.l ~ 11 i.I n ~~ 75 ~; ~ :: :: .:1
C8-1204/030
Figure 5.6-10. Stolen/Recovered/Impounded Vehicle Report
5-28
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\
C8-1204/030
FOLLOW -UP REPORT
cludiud" .1 oi,,, ..
INFoRMATION NOT INCLUDED IN ORIGINAL REPORT
PERSONS SUSPECTED WANTED OR ARRESTEO
Name & Ali .. Race DOB Loc"l or CII # Date of Arren 1. ___________ _ 2. ____________ _ J. ____________________________________ _
~.---------------- ------- ---~ ---~~---LIlt HAW., ali ANV ADDITIONAL ,. .... IONI A ....... TlD AT aonON 0 ... REPOR' '0"/14
REPORT NUM»ERS OF OTHER CASES CLEARED BY ABOVE ARRESTS tHoTi " 8U8JKCT. NAY 8. IU'PEeT. IN O,n:Hnl allNG IHV.ITI4.\TID I" ANOTHIEA LAW I:HfPO .. C ..... NT AaINCV)
PROPERTY RECOVERED (LilT QUANTITY, Tv, •• NANU'",CroRIIt'. NAWI. MODIL. alRIAL NUN ..... CONDITION. (lltD AHY OTN." Drll!c.upn .... DATA)
Value ., _____ _
ADDInONAL IN'FORMA TION tDue," •• ANy ADDITiONAL Oil D',. ....... INT MODUli OP'I:RANDI '''CTO"., DnCR'PfIQNI 0' VI'HICLII. TOOLa, ON PIIOP.ftTY DiicLona ay P'UftTHKR 'MYIIT'_ATlON.
"He ANY CHAMa .. Qft ftlDucnoHi IN OftjalHA" CHAROII. UII AbDITIDNAL PAOIIIJl' NICIlIA .. 't,)
o ACTIVE o CLOSED o INAC'I1VE o UNFOUNDED 0 ---_, __________ _
ell cn.: Figure 5.6-11 Follow-up/Reoo'hred Property/Case Clearanoe Report
Figure 5.6-11. Follow-up/Recovered Property/Case Clearance Report
5-29 1 ~ I
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5.6.12
5.6.13
C8-1204/030
(f) Field Activity Cards
(g) Stolen/Recovered/Impounded Vehic~e Reports
(h) Follow-up/Recovered Property/Case Clearance Reports
-,--
It is anticipated that the data extracted from the above listed
items will be processed for output reporting on a monthly
schedule. Therefore the need for keypunching this data is not
immediate. The above will also be keypunched onto cards which
correspond in color to the Fact Sheet or nature of the incident.
Keypunching of data extracted by means of the various devices
described will be in accordance with established keypunch
procedures. From each of these various devices a "slave" card
will be punched. The slave card is a duplicate card which is
prepared for use by the Data Processing Department. It is
inserted in a "slave deck" which-is used in the various processing
operations.
The information from Event Slave Cards will, after being verified,
be duplicated back onto the original Event Card. For each party
named on the back side of the Event Card, an additional Event
Card (blank) will be duplicated with only the name and code of
the subsequent parties replacing the name of the original party.
Arrests and warrants will be likewise keypunched so as to allow
for insertion into the Master Name Index File for ready referencing.
Upon receipt of case clearance information from followup activity,
anyone of the appropriate Event Cards (it need not be the
original) from the Master Name Index File will be pulled, and the
clearance facts punched into the appropriate columns. A slave
card will be duplicated from this Event Card. The slave card so
prepared will supersede the original uncleared Event Slave Card
on file in Data Processing. If the uncleared Event Slave Card in
Data Processing is for a prior month, the latter card is not to
supersede it until first reported as a cleared case for the current
month.
5-30
~~ -~ .. ~---~--.~-~-----------------~---------~~~
!
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I I l I, I \j , , ! F
5.6.14
5.6.15
5.6.16
! 5.6.17
C8-1204/030
Upon receipt of dispositions from the courts on persons arrested
and formally charged, that person's card will be pulled from the
Master Name Index File, the disposition punched into the card (in
the appropriate COlumns), a slave card duplicated from it, and
that slave card forwarded to Data Processing t.o supersede its
original in the same manner as described for clearances.
In both of the above, case clearance and arrest dispositions,
the cards removE!d from the Master Name Index File will be
returned to that file after the clearance and disposition
facts have been punched and the slave card duplicated.
Upon receipt of warrant clearances, the warrant card will be
pulled from the Master Name Index File and forwarded to Data
Processing for the monthly purge of the Outstanding Warrants Slave File.
The exhibits which follow depict the card or record layouts of
the punched card unit record for each of the primary or secondary data-base files-used by the subsystem.
(a) Event Card (original and slave) Primary data-base
(b) Arrest Card (Master Index and slave) Secondary data-base
(c) Warrant Card (Master Index and slave) Secondary data-base
(d) Field Interview Card (slave only) Secondary data-base (see Figure 5.6-12)
(e) Crime and Victim and/or Other Injury or Death (slave only) Secondary data base
(f) Crime and Suspect and/or Missing Person (slave only) Secondary data base
(g) Traffic Accident (slave only) Secondary data-base
(h) Citations, All (slave only) Secondary data-base (see Figur~ 5.6-13)
5-31
(
SYSTEM TITLEt
P'IIOGIlAIri TlTLEt
- [.
North American Aviation, inc. DATA PROCESSING
PROGRAM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
SYSTEIrIID:
PROGRAM IDt
--~ .,----------~--_r------~------
C8-1204/030
Sub",,<lI •• ( .)
CARD OR RECORD LAYOUT - SINGLE FOR SECTION 113.02, TABUl.ATING, TAB CARD l.AYOUTS 0 Foil SECTION 201.il6, PROGRAM DEFINITION, 110' RECORD FORMATS 0
RECORD TITl.E ________________ _
INPUT 0 OUTPUT 0 CARD 0 TAPE 0 MINIMUM 0
RECORD l.ENGTH: ____ FIX EO 0 ____ MAX.
REMARKS: ______________ _
FIl.E 10. _______ _
DENSITY: ______ _
. .n:OCKIHG FACTOR: ___ _
CARD STOCK: _____ _
SEQUENCE (Contra I FI.ld Tltl .. ) MAJ
MODE: BCD 0 BINARY 0 OTHER: ____ _
HEADER: _____________ _ 2. 3.
TRAIl.ER: _____________ _ ... COl.l.ATING SEQ: ___________ _ MIN.
o I 2 3 4 5 6 1 8 9
EVEAlT C/I/fD A)/tIftSTEIf:. /f)flm£ IIVDI3~
-rON. F.~ EAell SU"'Eel~ /NII.to.'O) 'BY SJ.I/I/c nl.E"
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FiguI'e'5.6-12. Card or Record· Layout
5-32
North American Aviation, Inc. DATA PROCESSING
PROGRAM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
r--------------.----.-----------~----------~ ~'(snl.\ 10<
PROGRAM TITLE, PROGRAM 10,
·' C8-1204/030.
Section & Page
Dolo o.cumon,ool ___ _
DHow 0 Revl.lon
Chanoo Hotlce !
CARD OR RECORD LAYOUT - SINGLE FOR SECTION 113.02. TABULATING. TAB CARD LAYOUTS 0 FOR SECTION 201.06. PROGRAM DEFINITION, 1/0 RECORP FORMATS 0
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Figure 5.6-13. Card or Record Layout
5-33
1
C8-1204/030
(i) Field Activity Card No.1 (slave only) Primary data-base
(j) Field Activity Card No.2 (slave only) Primary data-base
(k) Stolen/Recovered/Impounded Auto (slave only) Secondary data-base
(1) Found/Rp.covered Property (slave only) Secondary data-base
(see Figure 5.6-14)
A Primary data-base is defined as that which, in addition to
containing broad, general information, reflects elapsed times
for events or activities either in total, or in part or both.
A Secondary data-base is defined as that which, in addition to
containing some broad, general information, also contains the
detail characteristics of the event or incident in question.
5-34
SYSTEM TITLE.
PROGRAM TITLE.
North American Aviation, Inc. DATA PROCESSING
PROGRAM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
SYSTEM 10:
PROGRAM 10.
08-1204/030
Section" Page
Sub .. cll.;,(.)
Dolo o..cumenlod __ _
o He. 0 Rev,.lnn
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CARD OR RECORD LAYOUT - SINGLE FOR SECTION 113.02. TABULATING. T~B CARD !.AYOUTS 0 FOR SECTION 201.116. PROGRAM DEFINITION, I/O RECORD FORMATS LJ
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Figure 5.6-14. Card or Record Layout
5-35
I
I J ~ l
( (
5.7
5.7.1
5.7.2
C8-1204/030
~SYSTEM INPUTS
The source documents, or inputs, which provide source information
to this sUbsystem are listed below:
(a)
(b)
(c)
(d)
(e)
Event Card (see Figure 5.6-1)
Field Interview Card (see Figure 5.6-7)
Field Activity Card (see Figure 5.6-9) ,
Redondo Beach "Crime and Incident Report"
(1) California State Crime Report Set consisting of:
(2) California State Follow-up Report (3)
(4)
(5)
(6)
California Highway Patrol Traffic Accident Form
Redondo Beach Traffic Accident Report Form
Redondo Beach Miscellaneous Crime and Incident Report Form Redondo Beach Death Report Form
(7) Redondo Beach Injury Report Form (8) Redondo Beach Missing Pe-rsons Report Form
Redondo Beach "Arrests Documents" Set consisting
(1) Redondo Beach Traffic Citation Form of:
(2) Redondo Beach Parking Citation Form (see Figure 5.6-8)
Redondo Beach Miscellaneous Citation Form (3)
(4) Redondo Beach Booking and Arrest Form (see Figure 4.5-5) (f) Warrants
(g) Stolen/Recovered/Impounded Auto Report
(h) Report Transmittal Request Form (see Figure 6.6~1)
The Report Transmittal Request Form is used by the Information
Analyst to communicate a request to Data Processing for a report or other specific information.
5-30
5.8
5.8.1
5.8.2
5.8.3
5.8.4
, .
C8-1204/030
SUBSYSTEM OUTPUTS
Outputs from the Data Extraction and Storage Subsystem consist
of tabular reports in either detail or summary form.
Samples of the output tabular reports are depicted in the report
layout exhibits which follow and a brief statement as to their
content and purpose is described herein.
Offensa Profile Report No.1 (see Figure 5.8-1)
(a) Sequence: Part I Classes of Offenses
(b) Content:
(c) Purpose:
Part II Classes of Offenses
Number of offenses known to Police
Number of offenses unfounded
Number 'of offenses cleared by arrest Number of juveniles arrested
Number of offenses occurring by location Number of types of property taken
Values of property taken
To satisfy external reporting requirements to the
FBI, (Both Return A and Supplement to Return A), as well as to the State of California.
Offense Profile Report No.2 (see Figure 5.8-2)
(a) Sequence: Part I and Part II Classes of Offenses, Municipal
Code Viol~tions, traffic accidents, and other
incidents, by watch
(b) Content:
(c) Purpose:
Total reported
Total unfounded
Total cleared by arrest
Total by Patrol area
Total by day of the week
To provide the information necessary for the Offense
Analysis Set of reports and displays which will be
prepared under the Reporting and Information Use
Subsystem.
5-37
j ~ 1
-,
II
NORTH AMERICAN 'ROCKWELL CORPORATION DATA PROCESSING
SYSTEM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
SYSTEM TITLE. SYSTEMID:
.101.XX SYSTEM DEFINITION
Sectl ..... "l1li0 101.
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Figure 5.8-1. Offense Profile Report No. 1
5-38
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North American Aviation, Inc .. DATA PROCESSING
SYSTEM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
SYSTEM 10:
lO1.XX SYSTEM DEFINITION
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Figure 5.8-2. Off,..mse Profile Report No.2
5-39
if I' tj Ii II
~\ [1
II
I
5.8.5
5.8.6
5.8.7
C8-1204/030
Event Profile Report (see Figure 5.8-3)
(a) Sequence: Type of event (offense, accident, in~ident) by
watch and by Patrol Area
(b) Contents: Totals reported by Patrol Area within each watch,
and within type, showing elapsed times from
receipt to dispatch, from dispatch to scene, and
time at scene
(c) Purpose: For input· to Monthly Crime and Incident Profile
displays of the Reporting and Information Use
Subsystem
Crime-Traffic Accident-Citation Profile Report No~
(see Figure 5.8-4)
(a) Sequence: Part I and Part II Classes of Offenses and
Municipal Code Vioiations by location occurred
(b) Contents: Listing of all facts and characteristics relating
to all crime cases for the month and/or year to
(c) Purpose:
date To provide the input to the case characteristic
report of the Reporting and Information Use
Subsystem.
Crime-Traffic Accident-Citation Profile Report No.2
(see Figure 5.8-4)
(a) Sequence:
(b) Contents:
(c) Purpose:
All traffic accidents by intersection number
Listing of all facts and characteristics relating
to all traffic accident cases for the month and/or
year to date Input to Monthly Traffic Profile report of the
Reporting and Information Use Subsystem
5-40
-,
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I
NORm AMERICAN 'ROCKWELL CORPORATION DATA PROCESSING
SYSTEM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
SYSTEM TITLE. SYSTEM 10.
101.XX SYSTEM DEFINITION
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Figure 5.8-3. Event Profile Report
5-41
4
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101.
NORTH AMERICAN 'ROCKWELL CORPORATION DATA PROCESSING
SYSTEM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
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Figure 5.8-4. Crime-Traffic Accident-Citation Profile Report Numbers 1. 2. and 3
5-42
5.8.8
5.8.9
5.8.10
C8-1204/030
Crime-Traffic Accident-Citation Profile Report No.3
(see Figure 5.8-~)
(a)
(b)
(c)
Sequence:
Contents:
Purpose:
By watch, by Patrol Area
All facts and characteristics surrounding persons
to whom citations have been issued
To aid in correlating traffic enforcement with
traffic accidents. Input to the Monthly
Traffic Profile report of the Reporting and
Information Use Subsystem.
Prisoner-Suspect-Field Interview-Warrant Profile Report No;~
(see Figure 5.8-5)
(a) Sequence: Prisoners and suspects by type of offense, by
area, by locat~o~
(b) Contents: All facts and characteristics relating to
prisoners and that which is known relating to
suspects and the associated crime
(c) Purpose: To aid the Detective Division in their investi
gative function by reflecting prisoner and suspect
characteristics with associated crime characteristics.
Input to the Monthly Case Characteristic report
of the Reporting ana Information Use Subsystem.
Prisoner-Suspect-Field Interview-Warrant Profile Report No.2
(see Figure 5.8-5)
(a) Sequence:
(b) Contents;
(c) Purpose:
F. I. interviewees by area, by location
All facts and characteristics relating to what
is known about the interviewee, as well as the
reason for the contact or interview
To aid the Detective Division in their investi
gative function by reflecting Field Interviewee
characteristics with associated reasons for
interview (suspicion of involvement in certain
5-43
C8-1204/030
101. 1
NORTH AMERICA.N ROCKWELL CORPORATION DAT/4. PROCESSING
SYSTEM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
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C8-1204/030
crime incidents of just on suspicion only). Input
to the Monthly Field Interview report of thb
Reporting and Information Use Subsystem.
Prisoner-Suspect-Field Interview-Warrant Profile Report No.3
(see Figure 5.8-5)
(a) Sequence:
(b) Contents:
(c) Purpose:
Outstanding warrants only, alphabetically by
person named
All facts and characteristics related to persons
named on warrants
To aid the Police function in the follow-up
and clearance of all warrants outstanding, as
well as to provide this necessary information to
other agencies upon their request. Input to the
Monthly Warrant Status Report of the Reporting
and Information Use Subsystem.
Field Activity Report No.1 - Runs 1, 2, 3 (see Figure 5.8-6)
(a) Sequence:
(b) Contents:
(c) Purpose:
By watch, by reporting Patrol Area for the month
Counts of, and elapsed time for, each of eighteen
various types of activity performed daily by the
Field Officer, together with total time work~d,
unit miles, and gasoline consumed
To aid the Department in the proper allocation
of human and equipment resources. Input to the
Monthly Departmental Activity Profile of the
Reporting and Information Use Subsystem.
Field Activity Report No.2 - Runs 1, 2, 3 (see Figure 5.8-6)
(a) Sequence:
(b) Contents:
By Officer serial number for the month
Figure 5.8-5. Prisoner-Suspect-FI Report Numbers 1, 2, and 3
Counts of, and elapsed time for, each of eighteen
various types of activity performed daily by the
Field Officer, together with total time worked,
unit miles, and gasoline consumed '5-44
5-45
\
'I
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NORTII AMERICAN ROCKWELL CORPORATION DATA PROCESSING
SYSTEM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
IVITIM TITLit. SVITIM lOt
lOl.XX SYST!M DI!I'IHITICIH
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Figure 5,8-6, Field Activity Report Numbers 1 and 2
" 5-46
5.8.14
, • • • • • r;-• • ,. 5.8.15 " II
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•• ~ .. .. fc· 4\ .. I--•• •• ..
(c) Purpose:
C8-1204/030
To aid the Department in proper allocation of
human and equipment ~esources. Input to the
Monthly Officer Activitl Profile of the Reporting
and Information Use Subsystem.
Stolen/Recovered/Impounded Automobiles Report (see Figure 5.8-7)
( a) Sequence: Automobile license number (b) Contents: Registered owner's name, location stolen or
recovered, and vehicle description ( c) Purpose: To satisfy the requirements of the Monthly FBI
Supplement to Return A report. Input to the monthly Property Report of the Reporting and Information Use Subsystem.
Found/Recovered Properti< Report ('see Figure 5.8-7)
(a) Sequence:
(b) Contents~
(c) Purpose:
Type of property found or recovered
Victim's name, DR Number, property description,
and value
To satisfy the requirements of the Monthly FBI
Supplement to Return A report. Input to the
monthly Property Report of the Reporting and
Infvrmation Use Subsystem.
Traffic Accident Analysis Report (see Figure 5.8-8)
(a) Sequence: Will vary, for example r (1) by area, (2) by
district, (3) by cause, (4) by fatal, injUry
or property damage only
(b) Contents: A series of two-dimensional arrays reflecting
counts corresponding to such characteristics as
vehicles involved; directional analysis, sex,
race, and age of driver, passenger, or pedestrian
involved; and all other characteristics necessary
for reporting, not only to the State Highway Patrol
but also to the National Safety Council.
5-47
I 1
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NORTII AMEI.ICAN ROCKWELL CORPORATION DATA PROCESSING
SYSTEM DOCUMENTATION AND OPERATING PROCEDURES MANUAL
101.
.01
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Figure 5. 8-7. Stol~n/Recovered/lmpounded Automobiles Report and Found/Recovered Property Report
5-48
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Sedl ... & ..... 101. NORTH AMERICAN 'ROCKWELL COR.PORATION
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" , 1 •. '._ ..
. i
'" .. II
II
II .. .. .. II .. "' II
II
a.
Figure 5.8-8. Traffic Accident Analysis Report
5-49
\ I I I
1
('
(' '\
5.9
5.9.1.1
5.9.1.2
5.9.1.3
5.9.1.4
5.9.1.5
5.9.2.1
C8-1204/030
INTERFACES
The Data Extraction and Storage Subsystem has regular interfaces with the following:
The Data Collection Subsystem which provides most of the data with
which this subsystem is concerned.
The Reporting and Information Use Subsystem which makes demands
upon this subsystem for information.
The Data Processing Department of the City Clerk's Office, where
much of the keypunching, and most of the processing, storing, and
retrieving of data and information will be accomplished.
The Information Analyst who will make most of the requests to the
subsystem for information by means of a Report Transmittal Request Form.
Other Records Bureau personnel who will occasionally request
information from this subsystem.
This subsystem may be expected to interface with other regional,
state, and federal data processing systems. These considerations
were included in the design of this subsystem.
County, State, and Federal Interface Conside~ations
All basic requirements for furnishing informati~n to other external
agencies will be met by the subsystem. Consideration has also
been given to those requirements imposed by external agencies
that may have an adverse effect upon the Redondo Beach System if
and when they are implemented such as:
(a) A new combined Crime Report from the State Bureau of Criminal Statistics
(b) A new Traffic Accident Report from the California Highway Patrol
(c) The separation or race classifications between Caucasian
latins and Caucasian anglos
(d) The Central Warrant Index System of the Los Angeles Sheriff's Office
(e) The Central Warrant "Spin" System of the Los Angeles Police Department
--p •• -----~--..-----~--- -----------------~--~-------~~~
[ 'I;.", •
5.9.2.3
C8-1204/030
Since this subsystem has been designeci, basically, to be non
computerized, it is not expected at this time that there will be
any exchange of data, by means of punched cards or ma~netic tape,
with any other computerized Police Information System.
Local Area Interface Considerations
The subsystem has been designed with the thought in mind that it
may someday evolve into a "Time-Shared" computer-based operation
servicing the needs of four or more adjacent communities. By
means of an adopted approach whi:ch lends itself to file creation,
satisfying both internal and external reporting requirements and
providing Police Administration with a basic tool for the e,·ffective
allocation of human and equipment resources, the sUbsystem requires
a minimum capital outlay as well as minimum involvement on the part
of sworn personnel. Many of the benefits enjoyed from computer
based Data Processing Systems can be achi@ved through the subsystem
without extensive capital outlay or committment to computer hardware
and software. It is designed so that such outlay or committments
can be delayed until there is sound economic justification for them.
Economic justification would come only after pertinent files with
meaningful facts have been established by not just one but several
agencies subscribing to the same over-all Police Information System.
City Interface Considerations
Although the subsystem has been designed with the total Police
Community in mind and not the total City Government, it can
still serve to interface with certain other departments of the
Ci ty. The City Enginee':r and Department of Public Works could
stand to benefit from the analysis reports of traffic accidents
at intersections where sufficient traffic control may be a problem.
The Finance Department could benefit from analysis reports of
damage done to City Property. The City ManagerVs Office could
benefit from analysis reports of both human and equipment resources
for purposes of establishing budgetary requirements. The foregoing
would be in a form for ready analysis as output from this subsystem
or from the Reporting and Information Use Subsystem.
5-51
r
(
(
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5.10
5.10.1
5.10.1.1
5.10.1.2
5.10.1.3
5.10;2
5.10.2.1
5.10.2.2
5.10.2.3
5.10.2.4
- r - -~ -~-~- -- - --~ '. ----~,...--~.....__------------------____ _
C8-1204/030
PERSONNEL AtID TRAINING REQUIREMENTS
Since the quality and accuracy of the Data Extraction and Storage
Subsystem output will be entirely dependent upon the quality and
accuracy of the input, it is of the utmost importance that a
training program be conducted to sufficiently familiarize the
affected personnel with the subsystem and its operation.
Records Bureau personnel must be trained in the handling of the
extraction documents.
Since data from certain documents should be keypunched daily, at
least one, and preferably two Records Bureau personnel should
become proficient in operating a keypunch. Since it will mostly
be numerical data that will be punched, a person skilled in
typing can usually become proficient in keypunching.
They must become skilled in the use of IBM punched cards in lieu
of the former 3" x 5" index file cards. They must learn proper
filing procedures and referencing as pertains to the new cards.
They must become thoroughly familiar in the procedures of
retaining certain Fact Sheets for filing while discarding others.
Data Processing Personnel must be trained in the subsystem
methodology.
They must be able to select, process, and prepare both tabular
reports and two-dimensional arrays necessary to meet monthly
output requirements for use as input to the Reporting and Infor
mation Use Subsystem.
They must be able to select, process, and prepare both tabular
reports and two-dimensional arrays of summarized statistical data
for the Information Analyst so that this data may be graphically
represented.
They must be able to respond, on an overnight basis, to special
authorized requests for selective searches to be made and specific
outputs to be produced.
They must be able, to a limited degree, to wire plug board panels
that will be used to satisfy requests for specific outputs that
cannot be satisfied by using permanently wired plug board panels.
5-52
I I I
r j j ,
\.1 !l l'
t 1 1
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(
5.10.3
5.10.3.1
5.10.3.2
5.10.3.3
5.10.3.4
C8-1204/030
The Information Analyst must be oriented in Data Processing techniques.
The Information Analyst should be knowledgeable enough to know
from which primary or secondary data-base specific inquiries
can best be satisfied.
The Information Analyst should be able to communicate to Data
Proceasing personnel the best procedure to follow for satisfying
specific inquiries in the shortest time possible.
The Information Analyst should be able, if the occasion demands,
to operate certain of the EAM equipment to facilitate faster
responses to specific inquiries.
The Information Analyst should be able to wire plug board panels, to a limited degree.
c< /"
5-53
I
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(' 5.11
( 5.11.1
5.11.1.1
5.11.1.2
I I ~ ____ _
... _,- .
C8-1204/030
EQUIPMENT REQUIREMENTS
The' following EAM equipment specifications pertain to that which
is currently being used by the Finance Department of the City of
Redondo Beach and is available for use by the Police Department
after minor upgrading as noted"
No. Manufacturer ~ IY.e£ 1ocation
1 IBM 026 Keypunch Police Records
1 IBM 026 Keypunch Data Processing
1 IBM 056 Verifier Data Processing
1 IBM 548 Interpreter Data Processing
1 IBM 514 Reproducer Data Processing
1 IBM 082 Sorter Data Processing
1 IBM 085 Collator Data Processing
1 IBM 402 Accounting Machine Data Processing
Equi~ent Modifications
The 402 Accounting Machine is to be upgraded as follows:
From To
Speed 50/50 (List/Tab) 100/100 (List/Tab)
Comparing Relays 10 20
Digit Selectors 1 2
Pilot Selectors 11 16
Co-Selectors 4 12
Countl~:ts 4 Eight Position 8 Four Position
The 085 Collator is to be replaced with an 087 Alphabetical
Collator.
5-54
--r ._.----~--__.__~-----
C8-1204/030
5.11.1 Storage Requirements
Number Needed
Now 5 Years 10 Years
1 2
1
20 40
(
(
3
2
110
20 Drawer (3,000 IBM cards per drawer)
Cabinets for filing slave card decks.
3 Drawer letter size cabinets for filing
Fact Sheets.
Tab card drawers (1,500 cards per drawer)
for Central Name Index File using present
rotary cabinet
5-55
5.12
5.12.1
5.12.2
5.12.3
5.12.4
C8-1204/030
USEFUL LIFE
The useful life of the Data Ex'traction and Storage Subsystem has
been forecast over a ten year period. However, owing to the
continued expected progress of science and technology and the
"state of the art" in the field of automated police information
systems, it may very well be expeGted that the subsystem might
very well graduate to a multi-city, on-line, and time-shared
computer based subsystem.
Should this become the case, the system, as designed, should be
completely transferable with little, if any, loss in the historical
data and with minimum modification of input requirements.
Output requirements would vary considerably and would have to be
programmed for accordingly.
If the city is rezoned or reporting districts are changed, it
will require that the data base be adjusted to construct historical
data to correspond with the new boundaries. This will require
that all historical data be processed against a table of old and
new zones and/or districts with the new zone and/or district being
substituted for the old.
The estimated volumes and useful life of the event, case character
istics, field activity, etc. files are depicted in the exhibited
"Punched Card Files - Forecasted Use and Retention Requirements"
Chart which is shown as Figure 5.12.
5-56
- ,
I I
I Source Docwunt ' and/or hot Sheet AmnIal --..t tor DAta Ab.traat Sub-IDo D ... or:1ptica fal_
I I
! ~I
,
1 II I Eveat "Starter" Card I I E ... ,mta H (IBt) P.Lua Ennt lU.DOr (110 DR 110) 12,500 I ' "Paot" Sh..t. Ifajor (DR 110.) T CI'iu lDoidanh 8,JOO E Tnltio Inoident..
" other Incidents
I~ SUB 1'OTALS I E FBI aDd,~n Criainal n AlTeat. I L Piqerpr1nt Card an;r Crla1n&l FiqerprJ.nf\ L I Cr.lJlO "Suapect" Paot Carda 1,300 ! o ShHt Addit1acal AlTonll ~ I 1/ SUB 1'OTALS 1,720 :
I USO Central 1I&r. In II&rrant. I ' lDlu PUe CDpT aDd Local 3,000 I B WuTant. " Citatioa other ASODOio.
L Pact Shoet. s... a~ SUB TOTAlS ~ U 'abare with cl1apoaition E, .ted (no tact ohoot) Cleared Local 1,950
Cleared Other AU. -12!L
I ""-~""~ SUB TOTAlS 2,340
IV Cr.t.e. P Injur:r Death Cr.t.e. " Viot:l.u 5,300 ~ I-Y1ot:ll1t- Fact Sh ... t Suapech S30
."l'I'.aUo II1\'oR. Ii'pt 1,560
'I Fraudulent. Doo. 1Ipt. : 600 484 PC Pott7 '11Iatt lIpti 400 1IUc. C.-p. OJ' CrilM ! ~ SUB TOTAlS 8,800
I SIl8pO~Ki •• iq V F .1. '0, Cit&tiona, E B Pora .1. aNijer HiAiq ParaORa LL CUatien Fact Sh.et F1W IatelTOSHtUtl 600 LU CitatiolUl (Trattic) 6,800
~ Itl HiAiq Peraeall --E1L 'SUB ror.us 8,075 I Olt0D87nothor n Ia.1ur:r/Doath other
P Injur:r Death '1111111 'l'rattic I -Viota:: Fact Sheet. InjW7 540 H Death ili ,
SUB TOTALS
.rattic Accidoat m i'rattic Accident. G ~ia Fact Sh"t R.perted to ClUJ''' 1,100 R RBPD Reported -1l5Q E TOTAL l,1I50 E I '1':lI' ... He. II1\'olYed ---,U H SUB .1'OTALS S,8S<>
Ivm an Citatioa COW C1tat.iMII I'uIda&
1 I ~ II q
:! I I if j
II 11
;! " il
PD
IB lltal.ea feMal. PD iIV'
aD PD
Rec ..... red Prep. COW'
aD ~ tlatch Act.irlt7 PO Card (IBt)
/ ... OUlu 6,l!iO
I 1,3641 IX 8~Aat.. I I 1 1 X Recnerod Preperi.7 600
n 1IUc. ~ Actirlt7 11,000
GIWID ror.us
J.tter J.at. lear 72, 'TlJ.
J.tter 10 leare
C8-1204/030
P ~1lI...2.. eAa!> FILII - .J'OU::Ar.no Ulf AND ..!IJlllfI'" "'I!UIUMQT.t
I 1\ I a a Ceatna 0 0 Centrti r ... 118M Index t a 11_ Indu t 0 • r 10 II'. Val. 1 1 n. • e ... • e
d . , .. _--_ ............... 1---
! 1 12,500 7 : 12,500 , 2 16,600 1116,200
I~ 3 ..ialtQQ 5 34,500 ,155,'100
I
! 1 1,300 10 13,000 1 ~ 11)'
~ l,W : 17,200
I 1 1,050 O/s ~I 1)050 1 210 ci/s~: ~
I;27F ! 1,2'0 , 1 0 0 1 0 ! 0
I
i I i 1 7 1
, 7
! I
1 ; 7 1 7 i 1. I 7 1
I 7 I I
I I I I 1 1 ! 1 1
1 ,
1
I I I
,
I 1 I 1 I 1 1
, i
i
,
37,420
174,l6o
SLAVE F I L 11: S Pr.lM SI!/I]>eCt. _ ~_ ~u.plCt". Po •• ruo Suapecte other Sub-PUe. IIba. SIIb PUe. J SIIb PUe .!JI~ _II'. I~O IN _,,"lito Ir. .. v N ~.,-r'l ~u Ira. -l1lTo lr. ~u ra • ~mt. fr. !.UIra u ..... rAU
I
,--- . - ....... ! .- -r-
-22,600 22,600
I , I ,
I 1,720 17,200
I ,
1 I I !
~i~ I i I
I 2, 1 • I
\
I
I I , I I I
I I 2/ 3 ,+0 I 2/3/jo ,
137,100
! I
\ 5,jOO
I 530 3,'/1.0 I
~56o 10,920 ,
I
600 4,200 i 480 3,;J6o • .-l'.lQ .k.J!!L . I 3,500 24,500 ,
I I I 600 600
I 6,800 6,800 ,
! -212 _W- i \ 8,075 8,075 I
i I
l : , , i I
i f I .j , I 6lS 615 I I i
I I !
: I i I
I I
I .~
~;ml I 11,150 I ! i I
I I I I ',150 , 6,150 i , , 1,~ I 1,~ I I I
I , j
I I 600 600
I I 11,000 I~, I I
I I
I I : 1 ~/"(i'l ; "I/,(,'~ I I
! I , : I I
I I 3,500 I I
11,lS<> I 1J~('t.9 70)3'1'/ 2,900 24,500 I 8,075
8,075 l 18,460 I 66,3S<> 11'1,"'1 I,." OSy I I
Figure 5-12. Punched Card Files - Forecasted Use and Retention Requirements
5-57
-.
r
C8-1204/030 5.13 RETENTION POLICY
FILE Central Name Index
1. 2. 3. 4. 5. 6. 7. 8. 9.
10. 11. 12. 13. 14. 15. 16. 17. 18. 19~
x x
x x
x x
x x
x x
x x
"Slave" Sub-File x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x
POLICE HECORDS SECTION
TYPE EVent (No DR No.) Event, Crime (DR No) Evant, Traffic Acc.
(DR Number) Arrests (p No.) Outstanding Warrants
GRAND TOTAL
DATA PROCESSlNG
Events, All Arrests (p No.) Outstanding Warrants Cleared Warrants Crime & Victim Crime and Suspect Juvenile Investigation Fraudulent Document 484 PC Petty Theft Misc. Compl. or Crime Field Interrogation Citations, Traffic Missing Persons other Injury/Death Traffic Accidents Citations/Parking, oth. Stolen, Recov. Auto Recovered Property ~lisc. Da~ Activity
GRAND TOO'ALS
ANNUAL VOLUME 12,,500 16,600
5,400 1,720 1.260
37,420
22,600 .1,720 1,260 2,3lfil 5,300
530 1,560
600 480 330 600
6,800 675 615
5,850 63150 lJl36~.
600 11 ()(X) -~
70,374
SUGGESTED RETENTION
1 yr. 7 yr.
.5 yr. inde!. 4 yr.
1 yr. indef. 4 yr. 1 yr. 7 yr. 7 yr. 7 yr. 7 yr. 7 yr. 7 yr. 1 yr. 1 yr. 1 yr. 1 yr. 5 yr. 1 yr. 1 yr'. 1 yr. 1 yr.
For additional information, refer to Figure 5.12
5-58
ANTICIPATED 10 YEAR VOL.
12,500 116,200
27,000 17,200 1.260
174,160
22,600 17,200 1,260 2,340
37,100 3,710
10,920 4,200 3,360 2,310
600 6,800
675 615
29,250 6,150 1,364
600 11.000
162,054
I l 5.14
5.14.1
5.14.1.1
5.14.1.2
5.14.1.3
5.14.2
5.14.2.1
5.14.2.2
5.14.2.3
5.14.2.4
5.14.2.5
5.14.3
5.14.3.1
C8-1204/030
SUBSYSTEM PERFORMANCE EVALUATIO~ CRITERIA
Performance evaluation, as to the maximum effectiveness of the
subsystem, will be measured on all aspects as soon as they are
measurable. It may be logically assumed that some aspects of
the subsystem may be measured much sooner than others, depending
on file size and contents.
Some of the performance aspects that will be measured after the
first month the subsystem is implemented are as follows:
How soon, after the close of the month,~are the tabulated
statistics available to meet all external reporting requirements
imposed by the Reporting and Information Use Subsystem?
How soon, after the close of the month, are internal summarized
statistical reports available that repor't on events and Officer
field activity, by district, by day, by time, by location, etc.,
for input to t.he Reporting and Information Use Subsystem?
What is the average response time, per dispatch, by type of event,
by priority?
Some of the performance aspects that will be measured after the
subsystem has been impl~mented for six months to a year are as
follows:
What is the average response time for a special search for
"possible suspects" from the Crime Profile Data Base?
What is the average response time for a warrant or want check?
What advantage does it serve to produce, periodically, lists of
outstanding warrants by number, by issue date, by bail amount?
What advantage has been served by the capturing of facts on
"Field Interviews" for relating to certain· crime characteristics?
Does the subsystem provide meaningful correlation between traffic
citations and traffic accidents?
Some of ~he performance aspects that will be measured after the
subsystem ha's been implemented for a year and longer are:
What is the average time required for purging the files?
5-59
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5.14.3.2
5.14.3.3
5.14.3.4
5.14.3.5
C8-1204/030
What advantage is there, if any, in keeping certain files
(Requests for Service, Officer's Field Activity, Cleared Warrants
and Citations, Field Interviews, etc.) for more than a year's
duration?
How close has the subsystem come to approaching 100% effectivity?
Which historical records should be changed over from the current
Redondo Beach Police Depar~ent Records system to expedite reaching
100% effectiveness on the new subsystem?
What has been the over-all impact of the subsystem after its
first year of operation?
5-60
5.15
5.15.1
(' \ " .~
' .... ..,.. /
C8-1204/030
DOCUMENTATION OF TRADE-OFF STUDIES
The final design of the sUbsystem was effected after careful
consideration was given to those characteristics which must
predolninate in order that the subsystem maintains the capabilities of being:
(a) Basically a non-computerized system.
(b) A system that can be worked manually, with unit record
(EAM) equipment, or be adaptable to computer (EDPM) hardware and software.
(c) A system that can serve the Police Community on both a local and regional level.
(d) A system that can work in one part of the country as well as any other part.
In order that these characte.ristics"might prevail the following
"Trade-Offs" were conside:r.ed arc! adapted:
Fact Sheet (Check-Off List) Contents
Alternatives:
(a) Design a single all-encompassing Fact Sheet that would, in
addition to capturing all the facts surrounding the characteristics
of a given event, eliminate the requirement of referencing
code books for the application of proper codes on input and
for translation thereof on output.
(b) Design a series of Fact Sheets tailored to the nature of
event or events that would accomplish the same as (a) above,
without becoming a single, lengthy, and unwieldy document.
Decision:
Select alternative (b) in order to:
1. Eliminate the necessary scanning of non-applicable facts to find the ones that are.
2. Reduce the margin for human error.
3. Facilitate the keypunching of facts as checked.
5-61
'~""':. , ,
f 5.15.2
5.15.3
C8-1204/030
Fact Sheet - quantities
Alternatives:
(a) Design a series of
different types of
( b) Design a series of
Fact Sheets
events.
Fact Sheets
tailored to each of the many
tailored to satisfy the
characteristics of common events only and satisfy others
from the source documents themsp.lves.
Decision:
Select alternative (b) because:
1. On those events where the facts to be captured are, to a
great extent, common, a single Fact Sheet could serve a
dual purpose.
2. Too many Fact Sheets could easily lead to undue confusion.
3. Since the characteristics of certain events 'are described
better by narrative descriptions which fall outside the realm
of "commonly accepted facts", the source document itself
provides a better device for extraction than does a Fact
Sheet.
Fact Sheet - Structure
Al ter~'f(Jlti ves:
(a) Structure the Fact Sheet in a hierarchical form such that one
mayor may not beget another but that all would answer facts
as to what, when, where, how, why, and who.
(b) Structure the Fact Sheet such that all facts, irrespective
of hierarchical level, be captured.
Decision: " Select alternative (a) because:
1. By adopting a hierarchical level such that a parent or Master
Fact Sheet mayor may not beget others, it facilitates the
capture of a greater amount of relevant facts. It fUrther
enab~es analysis of these facts to be made at their respective
levels. In other words, when only the broad characteristics
surrounding the event itself are required, the detailed character
istics do not become involved in the processing. The converse
is also hue.
5-62
I ' 5.15.4
5.15.5
i
l
~\ \:;.;..,:.
!I
Fact Sheet - Color
Alternatives:
C8-1204/030
(a) Make all Fact Sheets the same color for purely economic
reasons.
(b) Color code the Fact Sheets to facilitate selection, data
extraction, and identification.
Decision:
Select alternative (b) because:
1. The ease is using color coded forms for selection, data
extraction, and identification easily outweighs the slightly
lesser costs of having them all the same color.
Fact Sheet - Dependent Subdivisions
Al ternati ves: """"!':';:-..... oo:--
(a) Design the Crime Fact Sheet to be dependent of the Master
Event Fact Sheet by sub-dividing it by crimes against
persons versus crimes against property so as to adequately
capture allthe'relevant 'facts.
(b) Sub-divide the Crime Fact Sheet by Part I Offense Classes
versus Part II Offense Classes.
(c) Sub-divide the Crime Fact Sheet by victim versus suspect.
Decision:
Select alternative (c) because:
1. It is a more logical division in that the facts relating to
the victim usually vary widely from those relating to the
suspect. It would be impossible to contain them all in a
single record.
2. For the great majority of crimes you will usually have a
victim where you may not necessarily have a suspect.
5-63
/,
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6.1
C:J
C8-1204/030
6.0 REPORTING AND INFORMATION U~UBSYSTEM
SUBSYSTEM DESCRIPTION
Thl:l Reporting and Information Use Subsystem, hereinafter called
the subsystem, shall be described as follows:
6.1 Subsystem Description
6.2 Purpose
6.3 Scope
6.4 Requirement for Reporting Subsystem
6.5 Pe~formance
6.6 Subsystem Operation
6.7 Subsystem Inputs
6.8 Subsystem Outputs
6.9 Output Display Use Plan
6.10 Interfaces
6.11 Personnel and Training Requirements
6.12 Equipment Requirements
6.13 Useful Life
6.14 Subsystem Performance and Evaluation Criteria
6.15 Documentation of Trade-Off Studies
Figure 6.1 is a functional flow diagram of the subsystem. This
diagram relates the actions among all concerned, both internal and
external to the Redondo Beach Police Department, which are
required for the subsystem to operate properly. It Shows the
relationships and indicates the procedural actions required in
requesting information or a report, in responding to the request,
and in using the report provided.
6-1
I
!
~ 11
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I L.lQ(.) I e4{
C .. Pt.C.I~I"
Flft.D . INQUII'-'t!
1.5
-
2.
~€tJ'~UJ (r!.QutS r
2...0
3
..
EsrAeLlSH ~ ___ ~ roe-MAr AUO 1----
l=UQt.ll:.&Jc.'/ ;.0
MAKE.. E:-)('TE~~"L I f.,.) QU II~Y
"3. I
APP!U>VE ~'t...C\>vf:~"
4.0
5
P~t'M:.£:" Rtt>.f t-----l rttA"'~M I rrAL..
IU.Qot.s'-5.0
I
I--------------~----~ Rf. S Po N () VE.-:: ... ...JAL
~.!~I 5.1
P-.~ tTc..DCU(.E RcPOR.r CQtJ«r-
-7 8
RE~OIG 1" 1---------,-----t;:> I?EPORT FOR SPECIFIC INQl)lR'( C~y
,. t.. ; S.t
P~v l ~C; ] 1'--· I., '2.. .
fU: .. \Jl £UJ AL ... wAtt"" \w,.Jur Doc..u ... .u:; tJT<;
\.'1
~·':'Vt tow C::14~ (t ::. (:.OJ(. v r.,~OL<.
/.8
P~~t>AIt...""\.UATc... ....
1---"---1 ~f:. 90':' T"
OI~T~I~u~ ~ ____________ ~ __________________________ ___ IoIJATGt\ ~E:..PoIt,.r
_ 3 . .3 I
.------_.>__ __ . ___ 0 ___ .. ______ .·.~ __ ~ ___ • __ w_- ..
fl<.S~Aio:. CA'5E: R t'(.ct'oc
--
\
j j,u<r 1-,----- ~~~~~~ ~-------------------------- ,----... ----------.---~ .~-... -.-., ... -.-. ~-----.. ---.-.------.--__'ll
t. ~ 3.4
7 8
f~EL'VI::'J • Pt:I A)TO U r
q" ... ....... - -
• . "'<Y '
I r?EPOR~ FOR SPECIFIC INQUIR,<
\D
E)(I t:,K r \\.JFO F eo~ P~IIJTOU1'"
10.,
\ \
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\2.. \3
• I
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I MONTH/.. Y OFF;~~ r MONTI.U.y··T
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C8-1204/030
jMONTHL.Y , ANNUAl FBI REPIJR.fS (5")
I I MONTHlY STATE REPORrs (4)
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( MOt-JT~'k Y DEPARTMENTA l A~TIVIT-~'- -~~llE -- ·F;~·. ~.·'8-_-1I.J--.., I MONTHLY OFF~ER AC~V;TY - PRO!=llE' ... _-_.-...... -·~~~~z
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1MON~~~y C~Sf. CHARACT~ItIS~ICR(~~;'T' 1P 6. B. Z I I IM~~T\-n .. y INV£5T1G~t\T\~~ ;~~\VI-TY REPORT '----'TP G,~. B. 2. 2.. i
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Figure 6.1. Functional Diagram, Reporting and . Information Use Subsystem
6-2
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6.3
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6.3.1
6 •. 8.2
C8-1204/030
PURPOSE
The purpose of the Reporting and Information Use Subsystem is to
provide the means and procedures for providing regular internal
and external output repOl:'ts; and for responding to special
requests from Police Department management, the community, or
other qualified external sources for special information.
The Reporting and Information Use Subsystem shall define the
output reports required to satisfy establisp J user needs. It
shall also outline the procedural methodology for responding to
special requests for statistics or other information. It shall
specify report format and recommended'usage. It shall further
specify the retrieval processes required to produce the data
required for all specified reports. Reporting requirements will
be developed i~,but not separated by, the following areas:
(a) Operational Information
(b)
(c) (d)
Crime Prevention Information
Management Control Reports
Management Planning Reports
(e) Ext~rnal Reporting
This specification suggests the formats and content of management
reports that will provide the necessary information to comply
with the needs for output reporting. These reports contain the
type and kind of information that will be valuable to the manager
in his planning, control, and direction functionsJ
The proposed information system collects punched card data that
has b~en manually entered on crime, event, traffic, arrest, and
warrant and citation Fact Sheets, and from Field Activity Cards,
Crime Reports, Court Dispositions, and the like. The output
data from the unit record equipment is printed in a tabular array.
6-3
r , 6.3.2.1
6.3.2.2
6.3.2.3
6.3.3
6.3.3.1
6.3.3.2
6.3.3.3
C8-1204/030
The information system is structured such that the data required
for reports with standardized formats will "fall out" for manual
entry onto the report forms.
The data system is not structured to specifically be able to
respond to any and all special requests that may be forthcoming,
but most requested information can be retrieved by mea.ns of a
special sorting of the data cards.
Data required for the manageme: .. t reports is also a natural by
product of the information system. In some cases, it will require
some clerical transposition to arrange the data in the preferred
format. In certain instances, simple arithmetic will be required
to collect totals or to calculate percentages.
The data system provides the information necessary for both
reporting and management control. A summary, in tabular form,
is presented of the pertinent data on any crime, incident, or
activity. To be ~ffective, an indicator must be established
to identify the items that are of particular attention.
Indexes (standards or baselines) must be established for such
things as respon~e time~, cleaiances~ Patrolman activities, and
crimes by district and time period.
These indexes will be established by the Redondo Beach Police
Chief. They will reflect his methods of control concerning
response time priorities; proportion of Patrolman's time to be
devoted to investigation, patrol, and other activities; and a
crime "tolerance level".
The establishment of a Crime Index Value (or tolerance level)
recognizes the fact that, even with unlimited resources, a
certain number of crimes of all types will occur. However,
since Redondo Beach has limited resources, it needs some type
of alerting device to confirm its awareness that the frequency
of a particular offense is varying (usually an increase is of
greatest concern) from that expected. When the deviation from
the standard (~~dex) approaches, or reaches, an excessive
conditi~n, the. department management may elect to reallocate
resources or institute other corrective methods designt\d to
6-4
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C8-1204/030
combat the situation. Conversely, when the effects of a part~cular program have reduced that problem to the des~red
crime prevention bl could be lessened and level, the attention to that pro em
resources focused on a more pressing matter.
identify both situations. The application of these indexes is further
Paragraph 6.9 of this specification.
6-5
These indexes will
detailed in
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6.4
604.1
6.4.1.1
6.4.1.2
6.4.1.3
6.4.1.4
6.4.1.5
6.4.2
6.4.3
C8-1204/030
REQUIREMENT FOR REPORTING SUBSYSTEM
The FBI Manual of Police Records, Revised October 1953, states,
on Page 2,
"To properly discharge the obligations of his office there are
three basic things concerning crime-about which the police
executive must be kept currently and completely informed:
First, how much of each type of crime occurs; secondly, where
these crimes are occurring; and in the third place, when they
occur. Armed with this knowledge he h8$ the g~eatest chance
of placing the best available manpower in the most st~ategic areas at the most opportune time.!1
This subsystem is designed to provide the necessary reporting
information for effective administ~ative operation of the
police department of a small or medium-sized city.
Output reporting is required for the following purposes:
To provide local visibility on the nature, frequency, location,
etc., of crime and Police Department activities.
To provide responses for spt~cial information requested by
operating line personnel or qualified external sources.
To comply with local government reporting requirements and
requests.
To comply with state and county reporting requirements and
requests.
To comply with federal reporting requirements and requests.
Recommended internal Redondo Beach P01ice Department management
reports and displays are discussed in Paragraphs 6.8 and 6.9.
Examples of many of these reports and displays ar~ shown.
Responses for special information will be handled on an "as
needed" basis after the requestor has been determined to have
a qualified "need to klrlOWle• The subsystem must be able to
6-6
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6.4.4.1
6.4.5
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6.4.5.1
6.ll.6.1
CB-1204/030
respond to field inquiries, and especially those that are
verbally transmitted from the field, in a speedy manner.
Information so given must be accurate and understandable.
The Redondo Beach c.ity governmental agencies have the need for
periodic reports on Police Department activities. No format is
specified by the city government.
The city government also has the need for special information
t Oll b handled on an lias at various times. These reques s Wl e
requested" basis.
The California State Bureau of Criminal Statistics has a mandatory
requirement for specific information on a monthly basis. These
requirements are met by completing and submitting the forms
provided by the state. Examples of these forms 'are shown in
Paragraph 6.8 of this specification~ The state also has the need for special information at various
times.
The Federal Bureau of Investigation has a periodic need for
specific information. These requirements are fulfilled by
completing the forms furnished by the FBI on either a monthly
or annual basis as shown on the forms. Examples of these forms
are shown in Paragraph 6.8 of this specification. While the
submittal of these reports is not mandatory, the policy of the
Redo~do Beach Police Department is that they will pe submitted.
The FBI also has a need for special infoI1Tlation at random times.
6-7
( 6.5
6.5.1
6.5.2
6.5.3
6.5.4
6.5.5
CB-1204/030
PERFORMANCE
The Reporting and Information Use Subsystem will provide the
necessary reporting information to meet the needs of the following
in the department and the community.
This subsystem shall provide the individual Patrolman with
(a) immediate responses to his field inquiries for information
concerning suspects, autos, ~tc., and (b) further additional
reporting information at the time of booking a suspect, or when
he completes his Arrest Report and Crime Report, if needed.
It shall provide Watch Commanders with detailed reports concerning
crime, incidents, or other activity, including the activities of
their personnel.
It shall provide Patrol Commanders with (a) detailed information
concerning crime, traffic, or other, including personnel activity~
and (b) special reports concerning the events in a particular
section of the city to use in planning adjustments to Patrol
activi ty.
It shall provide Investigative personnel with detailed infor
mation concerning crime activity to use in analyzing, or predicting i
crime trends. From their preliminary findings, they may request
that special reports be prepared concerning a particular type of
crime or happening in a specific area. The subsystem will also
provide correlated infoI"!1lation concerning case characteristics.
It shall provide Records Bureau personnel with information for
their use in preparing the routine reports that must be submitted
to the federal and state governments at specified times, and
to use in responding to normal special requests for information.
6-8
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6.5.7
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C8-1204/030
It shall provide Police Department management personnel with not
only reports that provide the statistics of what has happened
and the trends indicated thereby, but also with reports that
provide measures of appraisal of the preventive measures that
they have instituted. The subsystem shall provide them with
reports concerning the efficiency of their personnel and of
their group effectiveness, for example, by watch, as well as
information for special reporting needs to their superiors and
to external sources.
This subsyste.m must be able to respond to the qualified reporting
requests of the community, including the City Manager, other city
governmental offices, and its citizens.
6-9
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6.6.1
6.6.2
6.6.3
6.6.3.1
6.6.3.2
6.6.3.2.1
6.6.3.2.2
6.6.3.2.3
6.6.3.2.4
6.6.3.3
6.6.3.3.1
C8-1204/030
SUBSYSTEM OP~RATION
A functional diagram which describes the operation of this
subsystem is shown in Figure 6.1. For ease in reference, the
flow diagram is divided horizontally into zones and vertically
into layers. Both zones and layers are numbered.
This subsystem must respond to requests for information from
both internal and external sources.
A response to a request for either a regular or special summary
report will be complied with in the following manner. (Refer to
Figure 6.1).
The Redondo Beach Records Bureau Information Analyst will review
the request. The Information Analyst will determine if it is
from a qualified source with a genuine "need··to-know".
The Information Analyst will establi'sh the desh'ed fl.)rmat and will
verify that any desired special features will fit into the
established data system. Where necessary, the Information Analyst
will consult with the Data Processing personnel of the City Clerk's
Office •
If special requirements dictate that changes be made to the data
collection or retrieval system, c',tle Information Analyst will
determine the effect of these changes on the system.
The Information Analyst will determine the costs involved in
making the change.
The Information Analyst will determine who will pay for the costs
associated with the change. Is the requestor willing to pay for
this change?
The Information Analyst will determine the schedule effects on
the present system.
The Information Analyst will establish how often, and at what
calendar times, the requested report must be furnished.
The Information Analyst will determine the effects on the system
caused by i~serting this report into the schedule at the requested
time and frequency.
6-10
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6.6.3.4
6.6.3.4.1
6.6.3.!;I
6.6.3.6
6.6.3.7
6.6.3.7.1
6.6.3.7.2
6.6.3.8
6.6.3.8.1
6.6.3.8.2
6.6.3.8.3
6.6.3.8.4
6.6.3.8.5
6.6.3.8.6
6.6.3.8.7
6.6.3.9
6.6.3.10
C8-1204/030
The Information Analyst will secure the necessary approvals for
the request. The Information Analyst will secure a purchase order or payment
voucher from the requestor on those reports for which payment is
expected. The Information Analyst will prepare the Report Transmittal
Request. (See Figure 6.6-1) The Information Analyst will submit the Report Transmittal
Request to the Data Processing section of the City Clerk's
Office. Data Processing will verify that the requested response time can
be met. If the report submittal time cannot be met, Data Processing will
negotiate a revised schedule with the Information Analyst.
If the schedule can be met, Data Processing will. proceed.
Data Processing will prepare the report in the following steps:
Select the applicable deck of unit record data cards.
Prepare the card sorter. Sort the cards to put the data in the required order.
Prepare the printer. Print the information from the cards in the desired fDrmat on the
printout in the number of copies required.
Recollate the data card deck.
Refile the cards. Data Processing will deliver the printout(s) to the Information
Analyst. In those instances where the printout by itself will satisfy the
report requirement:
6.6.3.10.1 The Information Analyst will deliver a copy(s) of the printout to
6.6.3.10.2
the requestor. The requestor will use the printout as the source for the desired
information.
6.6.3.11 Where the printout will be used as a source of information for
the requestor's report: 6.6.3.11.1 The Information Analyst will extract the necessary information from
the printout to prepare a report or display.
6-11
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C8-1204/030
REPORT TRANSMITTAL REQUEST
Requestor __ ,_, __________ _ Dept.
No. of P~riod
Date
-Special Copies Report Title For Instructions
icBr - Return A - Return B - Return C
IFBI - Age, Sex, Race - (18 & over) (Under 18)
State - Adult Felony Arrest Report
State - Adult Misdemeanor Arrest Report
State - Felony Crime and Clearance Rpt.
State - Arrest Report on Youths Under 18
RBPD - Crime Profile Summary
RBPD - Departmental Activity Profile
RBPD - Officer Activity Profile
.RBP!) - Traffic Profile Summary
RBPD - Burglary Offense Breakdown
RBPD - Robbery Offense Breakdown
RBPD - Theft Offense Breakdown
I RBPD - Crime Trend in Redondo Beach
1 RBPD - Watch Comparison Report
1 RBPD - Field Interview Report
RBPD - Case Characteristic Report
RBPD - Investigative Acti v;L ty Rpt.
I RBPD - Property R~port , I RBPD - Case Retult Report j
RBPD - Warrant Status Report
Special - 1-I
I 2.
3. I
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iDescription of Special Reeorts
1.
2.
3.
('''\mPleted Work Received by ____________ Dept. ____ Date
Figure 6.6-1 Report Transmittal Request
6-12
--------Need Date
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C8-1204/030
6.6.3.11.2 The Information Analyst will deliver the display, if that is all that is required.
6.6.3.11.3 The Information Analyst will deliver the report, complete with
display and printout if required.
6.6.3.11.4 The requestor will use the display, printout, and/or report.
6.6.4
6.6.4.1
6.6.4.2
6.6.4.3
6.6.4.4
6.6.4.5
6.6.4.6
6.6.5
6.6.5.1
6.6.5.2
6.6.6
A field inquiry or either an external or internal specific inquiry
will be complied with in'the following manner. (Refer to Figure 6.1)
The request will be submitted (possibly verbal) to the Records Clerk.
The Records Clerk will search the indexes for reference to the ,. material requested. This search will very often provide the
necessary information. If it does not, proceed to the next
step. If it does, proceed to Paragraph 6.6.4.5'-
The Records Clerk will then search the files for the necessG:ry information.
As required, the Records Clerk will make any external inquiry
necessary (refer to Paragraph 6.6.3.5 and subsequent) to secure the desired information.
The Records Clerk will make a verbal response with the desired
information, if a verbal response is necessary.
The Records Clerk will deliver the report to the requestor.
Near the end of each watch, the Watch Commander will review all
watch input documents. These include event cards, reports, etc.
The Watch Commander will summarize the activity from his watch
and prepare a Daily Watch Report which contains the pertinent
information from his watch. This repo~t is illustrated in Section 4.0, the Data Collection Subsystem.
The Watch Commander will distribute the Daily Watch Report prior to going off duty.
On a mo~thly basis, the Records Bureau Court Officer will review
the Case Record Book to determine the status of (a) all cases
6-13
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C8-1204/030
still outstanding at the end of the previous reporting period,
and (b) cases which were added since the last report.
The Court Officer will prepare a Case Result Report in a format
to be concurred in by the Information Analyst.
6-14
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6.7.1
6.7.2
6.7.3.1
( 6.7.4
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C8-1204/030
SUBSYSTEM !,NPUTS
The purpose of this section of the subsystem specification is
to define the data sources, or informational inputs, to the subsystem.
The basic input to this subsystem is the output reports from
the Data Extraction and Storage Subsystem specifi~d in Section
5.0 of this specification. Thes;] inputs are p:cint()L1t~, from the Unit Record Printer.
Another input to this subsystem is a specific inquiry for
information made from a Field Officer, or from another internal or external source.
The Inf,ormation Analyst will be charged with the responsibility
for validating the need for reports a.nd with periodically
reviewing outstanding requirements to keep frequency of prepar
ation and distribution lists at a minimu!!!"
The state and federal governments are other input sources for
reporting. In addition to their routine reporting requirements,
they are a source of special requests.
6-15
6.8
6.8.1
6.8.1.1
6.8.1.1.1
C8-1204/030
SUBSYSTEM OUTPUTS
This section of t,he specification details the output reports that
are to be prepared. It describes and provides examples of the
reports that are routinely prepared and submitted. It further
describes reports that are recommended for internal Redondo Beach
Police Department operation. Examples of these report$ are also
shown. The manner of requesting special reports or information
is described in Paragraph 6.6 of this specification.
All reports should be prepared and updated as required for at
least four reporting periods. After that "shakedown" period, a
formal review should be held by the Redondo Beach Police Depart
ment management to fully evaluate the benefits of each report.
At that time, suggestions should be encouragod toward revising
any of the reports in a manner that would make them more meaningful
to the users. All performance index values should be reviewed.
Any crime prevention program or procedures that have been instituted
as a result of the establishment of performance indexes should h~
reviewed to verify their conformance with the stated objectives.
Figure 6.8 tabulates the reports that will be submitted on a
periodic schedule, the due dates fOl' submittal, the indiviuual or
organization responsible for preparing the report for submittal, and the planned report distribution list.
FBI Report - Return A, Monthly Return of Offenses Known to the Police
This report is prepared on report forms Which are furnished by the FBI. It consists of:
One page which reports Part I Classes of Offenses: Criminal
Homicide, Forcible Rape, Robbery, Assault, Burglary, Larceny _
Theft, and Auto Theft. This includes (a) offenses reported or
known to the police, (b) unfounded complaints, (c) the numbsr of
actual offenses, and (d) the number of offenses cleared by arrest during the month.
6-16
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6-17
r
( 6.8.1.1.2
6.8.1.1.3
6.8.1.2
6.8.2
6.8.2.1
6.8.2.2
6.8.3
6.8.3.1
6.8.3.2
6.8.4
6.8.4.1
-,.
C8-1204/030
A two-page Supplement to Return A, which deals with a further
breakdown of information on Return A. It includes (a) type and
value of property stolen and recovered, (b) a traffic enforce
ment summary, (c) a tabulation of the number of offenses versus
value of property stolen in more detail for the major offenses
shown on Return A, and (d) a tabulation of recovered automobiles.
A two-page supplementary homicide report which provides detailed
information on both murder and non-negligent manslaughter, and
on manslaughter by negligence. It includes age, sex and race of
the victim; a description of the weapon or cause of death; and
circumstances surrounding the death.
The report form is shown in Figure 6.8-1.
FBI Report - Return B, Annual Return of Offenses Known to the Police
This report is prepared on a one-page form which is furnished by
the FBI. (Returns Band C (see Pa~agraph 6.8.3) are on the same
sheet.) It provides an annual summary of Part I Classes of
Offenses in the same breakdown as previously described in
Paragraph 6.8.1.1.1.
The report form is shown in Figure 6.8-2.
FBI Report - Return C, Annual Return of Persons Charged
This report is prepared on a one-page form provided by the FBI.
It provides an annual count of persons charged with Part I or
Part II Classes of Offenses. It includes the disposition of each
charge such as, adults guilty of offense charged or of lesser
offense; acquitted or otherwise dismissed; referred to Juvenile
Court jurisdiction; and other. It also includes a count of
traffic arrests.
The report form is shown in Figure 6.8-3.
FBI Report - Age, Sex, and Race of Persons Arrested 18 Years of
Age and Over
This report is prepared annually on a fonn furnished by the FBI.
The cover page describes the submitting organization. The second
page provides a count by sex, age, and race of the offenses
committed on all of the Part I Class of Offenses and on a number
C8-1204/030
IF ANNUAL rCR~S NOT ALREADY SU1~1TTED PlE')'S£: FOI{',IMW PR(J:.1PTlY
RETlJ:~N A
,·I04·I>!V. 7.lj·t.\ fORo'" Ai' .. ~OVEP
IUDGn eU~f~U NO. .u -RC01.9
MONTHLY RETURN OP a\~FENSr:S KNO~VN TO THE POLICE
TO BE fORWARDED 10 THE FElltRAl bU~IEAU Of 1".v~STlG"'TlON. U.S. DE?A~TMENT OF JUSTICE. WASHINGTON. D.C •• 20:;35
av THE SEVI!NTH DAY AHEn Close OF MONTH. 50. DlhOl .id. r., I"I/uel;o., - "I.D lally .h •• I.
~--·--------~------·----~----~---~-----~---~·----~----~--------~5~-----·--
CLASSIFlC~TlON OF OFFEN!B \PART) CLASm)
OfFEN5B RfPORHD orK'No''ifi TO POLICE nNCLUDE -UNFOUNDfD"
"lID "TTEMPTSI
UNrOJNOED, I .... fAlU OJ: aA~tLnS
COMPL~INTI
NUMan OF ACTUAL OFFENI!! ICDLUMN 2 MlfimCOlUMN 31 IINCLllDE A TTEM"S)
NUMBER Of Q.!!.E!:!1ll CLEA!!D IV ARREST THIS MONTH
i a b
TOTAL OfFENSES IY ~uts~ OF CLEARED PERSONS UHt>tk It
t-:--':':":':~:-:-~:-:-:':-:-::':---------t----------.t----------I---__ +-_.....,.. __ f-"'UN:..C_.~lU,~'I.2!!' l·"s"'U!:lliii\...li°MICIDS
D. MURDER ~I'D NONHEGllGENT MANS~UGHTER
--1----"""'-- ----.-.. ~_I_-----"'-I___.-.--------I
~1.!~.E __ ~2.<:!.L\ . ___ ._7!!.!l.6il 4·r.'3 <l MO'ITH AI'IU 't1hi'
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--_._._---1--------- ---,-----.
----~-- ,...-.-------t------.- ......,-----
--------------·--DArr-
-------------------- ---TOU--'
Of, 111 :3 .~ A.
Figure 6.8-:1. (Page 1 of 5)
6-19
G P-
.'
1
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C8-1204!030
8·86 (Rev. 1.4.67) form Approyud fludqol Buroau No. 13"R367.4 Report No. 10"9
SUPPLEMENT TO RETURN A MONTHLY RETURN OF OFFENSES KNOWN TO THE POLICE
INSTRUCTIONS: Plcnse complet(! and send this with Return A to the Federnl Bureau of Investigntion. Washington, D. C. 20535. Tolnl offenses on this form should be the snme ns the actual offenses lisled in column 4 of Return A (for euch crime cluss). Include allempted crimes on this form and Return A.
This deuls with the nnture of crime (type of net and place committQd) ane! thc value of property stolen Ilnd the amount recovered. If you cannot complete lhe report in all respects, please record as much information lis is availr.ble. Tally Sheets for this form will be sllnt upon requesl.
(A) (8) (C)
(0) (E) (}<')
PROPERTY BY TYPE AND VALUE Type of Property ___ ---'V..;::a.:..:lu..:..e..:..of Ploperty Stolen in Your City
(1) Stolen Recovered __ --,(=2)__ (3)
Currency, Noles, Etc . . . . . . . . . . . . $ $ _______ _
Jewelry and Precious Melnls ...... . l~urs .............•....•.... Clothing •................... Locally Stolen Aulomobiles ....... . Miscellaneous ......•..•.....•
TO'l'ALS . . . . . . . . . . . . • . $ ____ _ ,----------NOTE: Tolal of column (2) should agree with grand totul shown on page 2. In column (3) include all properly recovered even though stolen in prior months. The above ill I\n accounting for only lhat property stolen in your jurisdiction. This wii! include property recovered for you by other jurisdictions but not properly you recover for them.
--------------------.--------------------. TRAFFIC ENFORCEMENT SUMMARY
Hazardous Violntions .•..•• Other Violalions •..•••••• Parking (escept melel's) ••..
Tolal Traffic: ....•••• '.
Pnrking Meier Violntions .••
Driving While Intoxicnled . • _ Hil nnd Run .• ' ••••••.•• ______ .• Arr(!sts, Citations or Cuslody al Accidenls .•.•• _____ _
InilinlN Mout!1 ----___ . __ 19 __
Reeonlecl
Agnhc\' ---.----------__ . __ .8lllh.' ____________ _
Figure 6. 8-1. (P~\ge 2 of 5)
6-20
Reviewed
Punched
Verified
Adju.lcd ----
--,-~ --------. -.~ ,~. --------....... ~-----, --------------.-~----------------.. "---------------=-~----~ ... --.~~
C8-1204/030
.~ ....
SUPPLEMENT 1:0 RETURN A, page 2
__ ::.C;.=la~ssific~tion (Continued) _ ROBBERY 3.
5.
6.
7.
(A) Highwny (streets, "lIeys, elc.) .....•........ (8) Commercinl HOllse (except C,D,F) ......•.•.•. W) Gas or Service Slation ... , ....•........... (D) Chnin St.ore ........................... . (E) Resid\lllce (anywhere on premises) .....•..... (F) Bank ......•....•..•....•.........•. (G) Misce!lcuwQ\ls,.......... . •....•.....•
Tollil - Hobbery ....•.......••...••.••
BURGLARY· BREAKING OR ENTERING fA) Residence (dwelling)
(1) Night ........................ '.' .. (2) Day ....•................... , ... . (3) Unknown ......................... .
(8) NO/ll'esidcnce (st.ore, office, etc.l (ll Night .........•.•................ (2) Day ...........•.....•.••........ (3) Unknown ...•.................•....
Total - Burglary ......•.....•.•••.....
LARCENY - THEFT (except nuto, by value) (A) $50 and over ......................... . (B) $5 t.o $50 ......•...••.•.. , ......•..... (C) Under $5 ............................. .
Total - Larceny ............•..........
AUTO TH EFT (include alleged joy ride) ....• ' •.....
Grand Total (items 3,5,6 nnd 7). 'I'his tot.al should agree with value of property IHolen, Page 1 .....
Number of Actual
Offenses ------Value ofhtjp·
erty Stolen
$_----
----.---
$
$-----------
$_---------
$----------
$_-----$_--------
$_-----------------------------------Additional Analysis of Larceny and Auto Theft
6x. Nalure of Larcenies undel' Item 6 (A) Pockel-picking ...........•.......••.•.. (H) Purse-snatching ............•.....•...•. (c) Shoplifting ..•.......••..•......•..••• (D) From Aulos (except. E) ................... . (E) Auto Pnrls and Accessories ~ ...•........•.• (F) Bicycles .......•.•.........•.•.•...•• (G) From Buildings (except. C nnd Ill. . . . • . • . • • . . • . --------(Ill From IIny Coin-opernted Mnchines (parking meters, etc.) ( I) All Olher ...•..........•.••••.••..•..
Total - Larcenies (snme ns Item 6) ....•.•••.
7x. Automohiles Recovered (A) Nnmhl'r Stolen Locally and Recovered Locally ..• .' . .' ' •..••..•.••..•.. -----(8) Number St.olen ,",oclllly and Recovered by Olher JIIl'IsdlciJons ..•..•.•.•... _.--------(e) Total Lornlly Slolen Autos Recovered. • .....•........••.•..•..• --------(0) Numher Stolen Out of Town, Hecovered Locally ..•..•...•........•.• ----------
Date:>
To be forwarded to the I'ed<:ral Bureau of Invr.sti!iation, U. S. Deporh~cl\t of Justice, Washington, D. C. 20535
Figure 6.8-1. (Page 3 of 5)
6-21
1
) \~
08-1204/030
8·85 (RH. 2·8·66) Porm Approyod
-,-
Supplementnry lIomlcll~fl Report BudQet Duroau No. 43·R002.7
In view of the importance of the homicide classific(ltion in crime reporting, it .is requested that the following supplementary report be filled in and transmitted w.lth monthly Return A to: Director, Pederal Bureau of Investigation, U. S. Department of Justice, Washingtoh, D. C. 20535
la. MURDER ArlO NOIINEGLIGEIIT M,t\UliLflUGHTEIl 1. Number of Wilful killingo without due process of law. (Column 2 of Return A.)
Do not include suicides or attempts to murder. A tlempts 10 murdN should be scoreci as Aggravated Assault on the Return A.
2. Number of cases classlfled as Justified or excusable, limited to killing of a person by a peace officer In line of duty and killing of a felon hy a private citizen. (Column 3 of Return A.)
3. Actual offenses. (The dlfferenco between I and 2 above.) (Column 4 of Rolurn A.)
Indicate briefly below the circumstances surr'~ul1dlng tho cases I" nllmbers I and 2:
1.
2.
3. ____ . __
-Vtctlm Wi'apc~ (HandQun, RUle, Shotqun, Chcumstancetl lSurroun'dtn~ doath: or mo.lIvo
AQe Roee (VlcHm ahot by robber: holdup man ahot by pollee orUcer, etc.) Sex Knllo, Club, Polson. etc.)
--
.
-
- .. ----
- ---1--.--.
.. -------
- --_ ..
±-Month _____ • __ .. __ , 19 __
Aqcncy ___ . ___________ . ____ Stote ___________ . __ _
Figure 6.8-1. (Page 4 of 5)
6-22
Rccordod
Hovle-we'd
PUr".chn.i
V .. 'urlud
Adju.",d
---
(oyar)
InlUala
--J --3
., ~- -~- - --~ ' .. ------
t 11 i 08-1204/080
I 1\
\. I
:(
Supplementary Homit!ld9 Report (Continued)
ib. MANSLAUGHTER f,W NEGLIGENCE
1. Number of traffic flJtalitles. (Note: Exclude deaths due to accidents occurrlnq outside your jurisd\~tion.) (Scare In column 2 of R.turn A., 1. ____ _
2. Number of traffic de~>lths classed as accidental or due to the neCJlIgenc~ of the victim. (Score lI, column 3 of Hehlrn AI) 2. ____ _
3. Number of \rafflc deaths which your Investigation established were due to the gross neQllgence of some pcr,~on other than the victim. reQardless of prosecutive action taken. (Scare In column 4 or Rotu'n A.) 3. ____ _
itemize below other nogligent manslaughters. (Do not list traffic deaths.) (Scare death. below In column. of Return A.)
Victim --- --- ---_ ... CaUIl\! of death Chc:umstar.co8 aurroundlnq doath Aqo Sex Race (Rifle wound. etC7., (Victim ahot In hunUnQ aCCident. etc.)
1---.-.. ------1-------------'----'----'-----
,---!---I.--_.- 1'-.--.. ---------+-.-------------------
---.. -r--r---+--.------.----.+-.------.----~---------------_.--1----_._--._-----+-
----+----4--.---I------.-----------------~----------------------
AQency
Date Chief. Sherllf, Commissioner or Superintendent
To be forward"cl to the Federal Bl1re.al) of Investigatlon. U. S. Dopartment of Justlee, Washington, O. C. 2053~
Figure 6.8-1. (Page 5 of 5)
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{
C8-1204/030 RETURN B
ANNUAL RETURN OF OFFENSES KNOWN TO THE POLICE
('i I,\' ----"--_.- -- -- SIIlII' ___ .. _~ __ _
(' I' nun ~ ___________________ .-. ----. --.. ~---------- --- '-'-"-~-'--- .- .- _._---- '.,' ------
1 2 3 4
-,-
, -
5 Number of OFFENSES
OFFENSES Number of Actuol CI eored by Arrest Th is Yeor ---
Reported or Known OFFENSES 0 b to Puli ce (in clude Unfounded, i.e., (Column 2 Minus By Arrest of
CLASSIFICATION OF OFFENSES uUl'1founded" ond FolseorBoseless Column 3) T otol Offen ses Persons Under 1B (Port I clos.s.:.::). ______ _ ~~e~ Comploints (include ottempts) Cleored (includer;l in 50) ---
I. CRIMINAL HOMICIDE
o. Murder and Nonnegligent Mansi aughter -- -1---.- ~.~ .-
b. Manslaughter by Negligen<:c
2. FORCIBLE RAPE TOTAL .'- ---- ~.~--- --a. Rape by Force ~ . " ..... _- '--' - . .. - --------b. Assault to Rope. Attempts
3. ROBBERY TOTAL ,_ .. _--------_ .. -_.- - - " ___ • a. Armed· Any Weapon ,--
b. Strang. arm • No Weapon ,
4. ASSAULT TOTAL -
a. Gun ----.--_. b. Knife or Cutting Instrument
f---Other Dangerous Weapon
. -c. --------- --. d. Hands, Fists, Feet, etc ••
Aggravated
e. Other As SQults • Nat Aggravated
5. BURGLARY TOTAL -a. Farcibl e Entry - . ~~~Iawful Entry •. No Force .-c. Attempted Forcibl e Entry
6. LARCENY· THEFT
a. (except auto theft)
SSO and Over in Value .
b. Under SsO in Value
, 7. AUTO THEFT
GRAND TOTAL I --, If lilt· I'lllrit'l> ill I'OIUIIIII ·1 IIhm'(' do nol II f,trt· I' wilh Ih .. "UIlI of yuur llIonlhly rl'lurns, hril'flV slllll' r"UKOIlS for
,II rl',·rt·nt' I! • _______________________________________________ _
Ilo your "nlrlPs in ,:nlullln 4 of Relurn B inl'lucll' 1111 off,'IHWS or IIIIl dl'sif,tnllll'ciIYJlI'H knowII 10 hav!' hl'l'n t'Ollllllltll'lJ ill YIIUr jurisdiC'lioll lusl Yl'ur'? (Note: All thllllH n'pllrlllri III thl' polie,· shllu1!1 he inc:iuci(!d eVlm Ih()uf,th IIIP \lulu(' of III(' properly 1l11I11'1I WIIS slIIlIl1. Alh·mplt·ci crillll's should hI' irll'lucil'ci.) ___ •• ____ _
'I'll,' l'nlri(!s 111 eolulllns !iu und 5h l-ohould 1I0t rl'Ilrl'sl'1I1 lhl' lIum\ll'r or lH'rSllnH nrrl'Hll'd. hut IIIl' numh"r of' offl'nlll'H l'Il'l;n.d hy urrl'st. Inelud(' nffensl's n'llorll'd in prior y.'urs, hUI 11,11 I'Il'lIrl·d UIII il IhiH Yl'ur.
..... _._-_ .. -..- ---DO NOT WRITE
IN THESE SPACES
H"C"ml",1 . _. _ __ Hl'vil'Wt·,1 ___ _ _. __
I'llIwh,'cI
\"'rifi,'cI
I'n!llIlJ",·d By Tille
---~;:;.: Sh~'ri i'~- i:;;;-I;;;;-i';s-itllll!r or Hupl'rinh'ndl'nl
o_J)IIIt·u --::':Z.: , HI __
--,- .. ~-------.---.,.-----~--
I I I 1 II i
[ I ff;
C8-1204/030
RETURN C. - - ANNUAL RETURN OF PEWSONS CHARGEO (Please Read Instructions on Reverse Side)
"-
Pel'Jons Charged by Pol ice Disposition
Total Adults Guilty RefCIITed Other
Arrested Summoned, Persons AClJ.liHed to <Include pending, <Hold for Notified Charged of of or Juvenilo proseculed else-prosccu- or (Columns offense lesser Otherwise Court where in lieu of
Classification of Offenses tiOIl) Cited 2 and 3) ch(5fed offense Dismissed Jurisdiction your jurisdiction. (1) (2) (3) (4) (5 (6) (7) (8) ele.) (9)
Port I Classes
1. Criminal Homicide:
(a) Murder and Nonnegligent Ml7Jlslaughter
(b) Manslaughter by Negligence _____
2. Forcible Rape ______________
3. Robbery __________________
4. Aggravated Assault (Return B. 4a·d) ___
5. Burglary·· Breaking or Entering _____
6. Larceny -. Theft (except ovto theft) ___
7. Alita Theft ________________ ~
TOTAL., Part I Classos ____ ===..::. Port II C:lassos
B. Other Assaults (Return B ·4e) _____
9. Anan ___________________
10. Forgery and Counterfeiting _:.. _____
11. ~aud ___________________
12. Embezzlement ______________
3. Stolen P~perty; Buying, Receiving, Possessing ________________
4. Vandalism ________________
5. Weapons; Carrying, Possessing, etc. --6. Prostitution e:-.d Commerciali:r.ed Vice __
7. Sex Offer"~es (except 2 and 16) -----B. Narcatlc Drug Laws __________
:. 9. Gambling _________________
Offenl,;es Against the Forni Iy and Child"'f1 _________________ 20
1. Driving Under the Influence _______
2. lilJ.llll' Laws
2 2 2 2 2
26
---------------3, Drunkenness _______________
4. Disorderly Conduct -----------5. Vagrancy ________________
Ali Other Offenses (except traffic) ---
TOTAL, Port II Classes ___
GRAND TOTAL .-Traffic Arrests
Physicu\ I:Ulllody lind wurrunls served ............................................... .
Cilations issued .......................................................................... ..
Tolullruffic arresls ...................................................................... ..
\)ut.c ________ • 19_ Chief, Stcriff, Conunissioner or Superintendent Preptl'cd By
T I/) be forwanled to the Federal Bur-..s of Inva.tigation, U.S. Oq,ortment of JustIce, Washington, D. C. 20535, by January 22 (SEE REVERSE SIDE)
Figure 6.8-3. Return C
r
6.8.4.2
6.8.5
6.8.5.1
6.8.5.2
6.8.6
6.8.6.1
6.8.6.2
6.8.7
6.8.7.1
..
6.8.7.2
C8-1204/030
of lesser offenses. The offenses reported include all of those
that are reported under Returns A and C. This report, however,
requires a more detailed breakdown for some of the offenses.
The report form is shown in Figure 6.8-4.
FBI Report - Age, Sex, and Race of Persons Arrested Under 18 Years
of Age
This report is prepared annually on a form furnished by the FBI.
The cover page identifies the submitting organization and incilldes
a summary of police dispositions of juveniles. The second page
includes similar information to that described in Paragraph 6.8.4.1
expect that it is for the juvenile age group. TypicaHy juvenile
information such as curfew and loitering violations and run-aways
are also reported.
The report form is shown in Figure 6.8-5.
ptate Report - Montl1J.y Adult Felony Arrest Report
This report is prepared monthly
State of California, Department
on Form JUS 703 furnished by the
of
Sta tistics. It reports the number
Justice, Bureau of Criminal
of adults, by sex, who are
arrested on a number of felony offenses and the disposition of
adult arrests. These dispositions are (a) released, (b) turned
OV'E~r to other jurisdiction, (c) misdemeanor complaint filed, or
(d) felony complaint filed.
The report form is shown in Figure 6.8-6.
State Report - Monthly Adult Misdemeanor Arrest Report
This report is prepared monthly on Form JUS 703.1 furnished by
the State of California, Department of Justice, Bureau of , Criminal Statistics. It report$ the number of adults, by sex,
who are arrested on a number of misdemeanor offenses and the
disposition of adult misdemeanor arrests. The three listed
dispositions are (a) released~ (b) turned over to other juris
diction, and (c) misdemeanor complaint filed.
The report form is shown in Figure 6.8-7.
- ~-- - -~ •.. -----........ --~
C8-1204/030
AGE
AGE, ux AIID RAOE OF PEIISO", AllelElTlD II ,un 01 .~o ... nor
(InclUde those releasrd w"llOul ha"InR ban formally tharged)
CLASSIfICATION J CLASS IFICATIOH Of Off!HSES SEX I, 19 20 21.~' 23 2~ 25-29 3o.3~ 35-;" ~o.~~ OF OFfEHSES SEX ~5-~9
t-~'!n-'~-Ir-... "'-i"':t~:':', ... "':n:':'.o:":lI::!;o",:::C,:.!...--o 1-. -l,:i-I~:';:,;::';;j-l;f-!!-jf-!.:...-jl-=!-ji-_"':_"-_ t~_ -.. -_... ---- ---- ~~~i:..,o;.,~!!onn •• IID.n' 010 V;~al NOI'IIIDU~'.' tty M_u.!!__ _ __ ..... __ ... ____ ___ MonllDUght., by Mlit
AGE IS .. d e .... ,
,..;.;,H.",o",lIo:.o."'o.;:',;;..' _____ ;:.;Ol:::.b 4.M~P;nI.:;;nu.::"'=+--+--I--+--I--+_+--I---I-_+--I--~Hfl.?IiDenU 01b ·I~~;j Male
~F'~"~I~~I'~R~~~' ______ ~02~~~~~~~::~~-~__Ir-__II--__II-------I-~---_--Ir-_-_--I __ -Ir-_-_--I-_-_--_--Ir·-_-_--Ir_4~F~.,~db~I.~R~~~.~ ____ ~o2~F~~m~-;~II--__I~_4-~-~~~~~~:·~~~ Ro"lMry 03 ,,:;;;.h,- ---- --- -_ ...... --- ---- ---- RoL".f')' 03 ~~ .. I
----)._--"Ie MIlIl!
-..:O::..S-fu:';:;i:;,;:.::j';,:..-j--t_--t_--t_-j--------j-"------j-·-----+--+---_-_-!--_--_-+.-_-_--f:~::..,UI!:!I1'~:.::;'!:.::rl-:.!!.::.."_ ... _'n_· __ ..:O~Sj f'~Ij';, M.,!!I!__ _ __ ~ ___ ~ ____ _ __________ Lorce",,-n.h ~I!.I~... < __ __ ~ __
TOTAL
RAC
Japo- All n ... Otk .. ,
1-
--i---I--\-.-~--
-\- --+----'1- - -.-1---0& fo'(!mtlll (Eanp' Auto Thd., 06 Femlile --- - -- -
M.,.~~--~~~--~--i--~!·----I---4---4---4---4---4I~~~~~c----~f.!~I"~.~--4---4---4_--4---4---+--~---+--4---+--4---~ 07 "';m~~- -------- ._-- Auta Th.ft 07 r~;;;'~ ---" ---- --- -------I---I--+--+-+---Ir---Ir-+---l
Mule Oth.r A .. aull. MidI! ~.~~~
01 F-;';.d'i' ---- (Retum IS ••• ) 01 -:;m-Ille Oth., ..... _II. ([:Zetu", B .... ;
Malt' Of ~:;;.Te
Mol. rF.::.!,o!::.'Y:.r..:: ... :::~.!:c...=t:::,,:::f.:.::III!!!.oc____...!: .. ~fo·t:;nle ---
Mille
MRle
Ano"
Fo,gery 1rI~ CDUI'I,.rf.ltlng 10
----1----
I..:.:f':,: •• ::~------_.....!'::,,' -l:.,:~·;:;:;;;:::llit!::..-I_-------I___I__-I__--I-------- --- ~--..... ---- --- ... _- FrCIIJ" 11 y;;.i" ---Mnl. --"_f----t-_f--_f----j·-~~~-------~~~~~.,.=4---l--+----+--- ·-------t---t---I---i----i----I----I 1,.."11.1."..* __ '::.2-1:.,F,.:::;e;:.:aT::..-.j.-_-_-_-_I_-_I_-_I_--.j.-------.j.·---~--_I__._I_.-.j.-_-_-_-.j.-_-_-_-_I_-----, E . .:::",;::b,:,::,,:;;'_=n::.., ___ ..!'~2 t F;. ... ;::;oI:.:-.I_-----+------+· ----Ir--Ir-----"+---,-- --l---_\.---t---+-+---f 5tol*, PfW.p!rty: 8u,ln.. Mill... ____ ____ ... _ ... _ ~___ S,olon p,....r1;; B",,.I",, M.le Rlcelwl" .. ' ...... Ing 1J r-;';lIIle --_.& A.c.I¥lng. P ...... I". 13 i~;.;.ic _ .... '1 - -- --_---1_--_-_--1 __ -1 __ -+ __ + ______ . __ ~ ~ <. _
f..!.Y ... =d.:.::II= ... ~ _____ .....!,::... -I;,:~·;:;:::;:::.T::"'I__----_+_-----+-------I_-------I__-I---I--"':'---·- -- .• ,. --- Von~.I1... .. ~;~:.i .. --- --:1:=_ --1---WUfM"I: Corry In", ...!!. ••••• Ing, ,'e.
!"~'! ___ ... ___ ____ ____ .......... ~ ... _ ....... ___ W •• pon.; Corrrlnilf ~~':._ .. _ ... _____ _
15 (o'emaie P ...... lno •• ~(. 15 rcnu\le M.lr P'ouI.ltul'en.... __ ... __ .... _ .... 4____ Pr •• ,ltutlon Md
t-=C=: ... :::;"':.::;,,:.::;eI:.::;.,::.:I.::.:.~~Y:.::;I.::.. ___ __"~' -l;;:fo'';:.;.:.;;;:;:aT:... t--_-_-_-~_~--~_~-I-_\.-_\. _ _i_-_i_--_i_-_I.:::C ... ="'!!: .. C~I.~I/:.:: .. ~d..:.Y~lc!... __ .'!16 Vn,ile
:---~- _.-1---10-'-
--I-'Male
~~~~~~~~~~~~~N::."~(~::.::~J~~t,~f.-,C-'b-',~.,~~~~;:::;~:...i---·_-_-~---I__--I---I--------\------·--I-·-.-----!-------.~--+--~t~~.~0~:::~-~~'~;~;::.!:;;~:::~:;;~:~~,:..f._ .. _'b~~~~~7~!~·~~--+---+---+-------+-------~-.-.-------I---I---!----\----r-~~~ Norco,lcDN, MHle ____ .. ____ ....... "'DfCOtiC DNg Mille .. ______ _
Law. Ta,.1 11 ~'~;ftTe ---- __ ~--------I-------... I:;L.;.:w.;.,. :::-:"""'=.,2T~.,~.,c--~II'_1t:j.\c:;::;.I::::~r:,~ __ --j_--j __ +__ ___. ___ 1 __ 1__-1__--1---1--.-1----1
~,:~!~!!~:i!~:J?r::; a ~~;'Te ---- ---- .. --- .• - , .ow ___ ~-- ~~~~~,;:,~ii!:! (M~,. ;I!I!~ t-.=""-'=""-'==--.!1;,:M.:.;.:,.~!---~--~--~--~--~-j-.--~--f----i----!I--4 . .I!ph!!!'n~'t..!, H~,~ .. :!!!'nt..!1 C~.~d.!.!!'n!!!·,c__..!!·_k~.:;;:~~:::::I·t--If--If-_ .. "i- -- --+--Ir---Ir--j
Ma,llu.. " F";;'le ---- ---- --- ._-- ......... - ._-- M.,lluona tJ re~'ii; 5"."'.,lc N.,cotlu. MIllnU<> 5,ntll.tlc H_catlu . Man;;·-• .:.p='+---t--:-, -t---t----t---1--!----I----~--I~--I~-f---j ~.~:uC:.~.Tc:.t!CO::ln"IC. Male .... ___ ___ .... ___ ... ___ ___ ~ctuC·"H~;.tlc.'"'lch~ \I.ttl ____ .... ____ ... U..,(O_.,.t .... tt. ........ ) F;"';;i; ------.. - _--I_~--~-_I t,:(D:::ro,:"M.~~1!~.~c·c .... ;;.1" ----1-.' -- --...jl--I~__I---l-_f-_i_--I
1--~-=::::=:<..::.:;;;;:.:='--~f==-1I--+--I---I--+---I--- --" - '-+-~---!--I-~~~:~;I~.O~:."· Haft" Mille ____ ____ -< ___ ~___ ft~~:~;IC~D:~u. Hon- \late _________ _
( • .,bIN, ..... a ....... 'IM) .I ·fo~;;~; (B.,blturot ... Senlle",I".) .. r;;;;i --- -_-_--1-_-1 __ -1-__ -1 __ +_+-+-+--+-+---1
r=G=-~~::lIn~. ____ ~~~~~I __ .....!I~'~~~:~~~~;+---+---+---}-------}-------~---_---.t_--~--~-------~-------~·-----_r_~~bl~ln~.----~T~.~I.~I ~I~'+.~~·:~~ ----------- --- ::: 't:;"a:!:'Ir.' (M ..... -..1 F.;;;I"; --- ---- ---- --- .................. - --- ._..... :;:'~JIla!!kr (H., .. -~ • F;~~ ---
1--'=..:::::::!...---------=-jIi;N~ .. ~. :'!'\---+--+--+---+--+--... +---+---~---l--+---I N,I. ~H~ •• ~~!!: .. ~,~~~~u~~~------~~~F~.m~"~.+_---_+------_+--_+--_+--_+-_-_-_-~-----_-I-.--:~~_-----.-l---~~H= •• ~h~'~'~=::..~=u~"~,~~ __ ~bf;P;;~~,i~.:..·-----_l_--_l_--_l_--_l_---I----I----I----I---~---l---+---I
All Orit., G_.U". ~';;~e --- --- ...... - --'" ---... "--- All Orh., C-"lln, c :;;'~e ~---I Nllie M.I.
!-=!::~~.:a.:::'7:::il;.::.::=-n'_t_f-_' ' ____ -=2O=:-tfi,F;;.-~oI-~ • .j_-----_+-------~·------+_-+_-~------I----- ..... _- ---~ --- ---- ~~C:tii~='"·t '_11, 20 p;'.;;i; ~-- .... O,lwl". u..,," Th. N.I. D,I.,'nl U"d., Th. N.lt ',,"-..nee 21 F;~--; --- '""u_e. 21 t:;;Je --- ... _-
N~. W.lt
22 ~~~ -----_l_-----_l_---l----r---t_--r---r---r---r--II---4~L~I~~=L-~,------.~2~2f.F~~~~~i.~-----+--_r---l---_r---I---Nale - II I
21 F;Q~~ --- ----- --- ~--- .. _-- ""'""........ 21 ~;.~'; ---N~ Nili
2. 10'-;;.141 ---- DI .. r4 .. I~ c.M.tcl 2. F';"T. ---~. W~.
V .... cy 15 .. ~';;-.r. ---- ---- ---... -_ ... - ---- V ..... cy u ... ;.;'41-All Oth.r Off._.. ... All Olt. .. 01'-,,1:"11 V.a.
p(E::.= ... :::;':..;T"' ..... =.!..1 ____ --=~,. ~,;.';a. ---- (En.,t TNffIc) K F;'~j; W". W.I.
t) F~;'T. --- --- --- ---- --- 1 • .,Ie.'_ 71 r •• -J
----1----s. ........ --- --- --- -~- --- ~---
~ ____________ ~TO~T=AL~-L __ ~ __ ~ __ ,-L __ -L __ .~"'~ __ ~ __ ~ __ ~ __ ~ __ ~ __ ~ __________ T~O~T~AL~_L __ ~ __ J_ __ J_ __ J_ __ ~ __ ~ __ _L __ _L __ _L __ ~ ___ ~ __ ~~
(lHSTl\lCTIONS ON rAG! 41
Figure 6.8-4. Age, Sex, and Race of Persons Arrested 18 Years of Age and Over
(
(
C8-1204/030
AUI, UX AND RAOI OF PInSOMa AlRIITID .... , II ,II,. ,I ",1
{Include thole released without hOlJinl been formally charged}
All Oth.r
~"IO.-r----r~A~G~Er----r----r---~ T.~I ~ __ -r ____ r-~R~A~C~E __ -' ____ '-__ -1 Chi·
f.:LASSlfICATION OF OfFENSES 5 e X ~j., 11.12 13-1.4 15 16 17 U'lr' Whit.
Murd., and Hannlgllvant Ma.ulaught., 01. W.l.
Man.IDU~t'f ~ HlgHgMe. Olb f,;;'. ----W.l.
f.,cl~l. Rape 02 F.'Cij" ----
Robbery 03 II ..
AllgNY""" AII.ult (Rotvm 8.oC0-41 04 f.i;i. ----Mala
Burglory-BruS"ng or entorlng OS Fa;At. ----. ----
Lorc""".Th.ft (Ellupt Auto Thoft) 06
Auto TMh 07
Oth.r .lIault. (R,t"r" 8 •. hl 08
.... on O •
forg." ..,11 c.l,lntorf,ltlng 10
Proud 11
I!,..Mul .... eni 12
14
Weoponll; CArty'n .. P ...... lng, .te.
Sell OHen ... (l!u." ',rcleal, Rop. ond p,.atltvtl."l 17
II
Mal. Fo';;'e ----Mala feiAte ----
Mal, f.~; W.le P:;;i.
1101. i.iii;
1101. a i.i;j;
Wal,
14 .. 11"'" f.i;j; ~~ha~~Hc.~':!CTr~~D:~O~.i4i~t1~:rClttlc, ~:;;j;
~~~M~~~.M~.~.~.I~ __________ ~~~~~ __ ~ ____ ~ __ ~ ____ ~ __ ~ ____ ~ __ ~ ____ ~ __ -+ ____ +-__ -+ ____ +-__ ~ r.:=I~~:.~~:!!d':i~.}rce'lc ON,_ ~~'-;..
LI~tLaw.
DIMf'IIIm., eo"tluct
I. Wal, fai;j;
1101. e F;;;r. ----
Wahi 20 F-;m~. ----
110,. 21 Fem.i. ----
W.le ----22 Feu'. NIl" ----23 f!'.m.le 1101. ----24 po";;''i. W_l, ----25 F.;'l. Na1, ----U F-;;'''i. 1101.
~I Otfl., 0''-... (Exc,>~ r," .. :,:":.:;'.::I ______ -=-!i;,:;::=+-__ -+ ____ +-__ -+ ____ +-__ -+ ____ +-__ -+ ____ +-._-4 ____ +-__ -1 ____ + __ -1
27 F;;~. ----".1, ----:II 11'-;;'1. ... ,- ----29 F-;;'I.
TOTAL
(INSTRUCTIONS ON 'AGI 41
Figure 6.8-5. Age, Sex, and Race of Persons Arrested under 18 Years of Age
6-28
...
f ~URI~_C_O_DE __ ........
Counl) ( I CIi) ( I 01
FELONY OFFENSE
Murdtr (187 PC I
UanlloUQhl.r Non ... V.h. (192.1,192.2 PC I
Nonl1oughltr V,h. (192.3 PC I
Robber,. (21"'CI
Aggravated .anoulf (217, 24~ PC
BurgiO', (4~9 PCI
Grand thtl" .. e.c,pt aula (484,487 PCI
Auto th"I (4B7 PC, 10951 VG I
R,c. Slol,n "rop,r'l (496 pcl
Ch,c" Off,n;" (410,416,47601 -flapt .. forcible 1261.3 PC I
Ropa .. ,'olutorl (261.1 PC)
L a L Conduct (208 PCI
Sodoml
St. perVinlon
~ Marijuana
Hlraln 6 olh" Narcotic.
:", :"2!,rout Dru;.
5 Olhlr Narcotic 6 Dong,roU1 DruQ La.,
PolL of proMb •• Iopon (12020, 12021 PC)
Drunk driving InJurl (23101 VG I
Hit 6 Fiun InJur, (2000' VC I
Anon (4470 I 4~lo PC 1
.heopi (4~32 PC I
Kidnaping (207,209 PGI
Boohl1~klng (3370 PC I
Olh" hlonl orreat, .. LI't
-
F,lon, won' .. F·om outside lurl.dlclion
TOTALS
-_' __________ '9 ____ _
oJ..,!> 'OJ
C8-1204/030
STAU OF CALIFORNIA DEPARTMENT OF JUSTICE
BUREAU OF CRIMINAL STATISTICS
MONTHL'V ADULT FELONY ARREST REPORT
Monlh of
ADULT FELONY ARREST 110 yean or ovtr) DISPOSITION OF ,AOULT ARRESTS -
'iUfMd Oo.ir MI,d.meanor eor:!i:rnt To Olh., Complaint Molt Femole Total P.~I!I!HUld Jurl.dlctlon Flied Flied , • • • • •
10
I ~
16
20 ..
32
~O
~O
~3
57
SO -&1 u 73
14
7~
eo
8 ,
82
e3
8~
86
ea 92
9~
97
0' --
---
XX ,- -2· -- -
SIGNEO'--------,e""-:-"-:-, ,"',-._,,"",,_ •• -: .. _,,"","',, ______ _
BY
... , II·U
Figure 6.8-6.
6··29
\ '1
~ I !
r
f ,~ ,
(
C8-1204/030
STAtE Of CALIrOAlIlA
D£PARTMrNT or JUSTICE
BUREAU OF CRIMINAL STATlSrlCS
MONTHLY ADULT MISDEMEANOR ARREST REPORT
nit ( ) ~,Iy () of
MISDEMEANOR OFFENSE
Monlh of ___ _
----=======tr===='===== r.-__ A-,-~U_II MIsllernlonor Arruh (18 ,'.an or ovar ) Disposition of Adult MI,d,mlonor Auub
Mal, Femal, Total Releond Turned Ov,r
to Olher Jurisdlc.tlon
Misdemeanor Complaint
Filed
• • ---r---------------.--r--------,r--~-----t-------~~----+-----~----AnGuli a BoU.,)' (240,242 PC) 10
P.tli Th.ft (4S6 PC) 20 -o I Dr.nk (647 Cf! PC)
R------------------------r~------~----~-----~r--_!~--I---·-~ Olher (647 tcltult;~Chl PC) . _____ -t-3_1+-________ t-____ t-________ 1I ____ ._~ ____ ••
3D
~ Ptr,lIlulion (647 Cbl PC) 63
o ---t-------jr--.---._t_-----j-----,~ Other Sea (647 Col Cd] PC)
----------~~------4------~--- ,~----~------+------Anno,lng chlldr.n (6470. til [21 PCI 60
.--.r.--------+.-------I------.- ------I-------t------Oblt.r.t ficHu (~II PC)' 61
---------------.------,r-r----------.-----~------.- f-------+-.--- ------
OI,lurOQl'u:I 0' 11'1. poo~. (~15 PCI 40
Drunk driving (23102 VO 1 ~O
----,---------------I--!-------... ------t------- -----t----.- -----Hit 8 ~un non-Inlury (2000? VC) ~ I
---------------------+--1·------1-------'-------111----- i-.-------I------All oth,r Iroffle .. custody COlU onl),
--'-----.+-t----4-~-~-~~_~~' 1-_-_--+ ____ 1._'---·· Marijuana (\ 0
~ -.,..----- ----------- . ---.--~-~ H.roln (l a'tle" NOIC:otlcl 81
----·-----------------r-~----------r-------+------·-·-~~------r--------- ------i Oongl1ol.:' Drug. 82
~. ---------- ------------r.--f-.----- ---~-. ---1--------1--- I .. ---(lIh,r Nnrcoll~ & Oonguoul Drug La..,s e 3
-------~~t-1--w-"f----... --C_e- [---Non-tupport 1270 PCI 91
---.. -------~.----------- -- .- --------All I:lh" tnlld.mcor.on .. ncopr Ir.""c 09
~=·c .. :;:::'~:'-r=_·--·---·-----:·r------,---~- .1---- ]1--- --.- .-.... -------------- .. --!----j--.------- r=-----+--- --.l -
TOTALS .~~==.-----1-.:_~-..:_=_==-_-____ .'_=:::=.-=J--._=__=__ __ _===::.:
• -_._.----_ ......... _ .. I~ • _._ .... _
Figure 6.8-7.
6-30
I I i
I J
I
~ I , , \
6.8.8
6.8.8.i
6.8.8.2
6.8.9
6.8.9.1
6.8.9.2
6.8.10
6.8.10.1
C8-1204/030
State Report - Monthly Felony Crime and Clearance Report
This report is prepared monthly on Form JUS 729 furnished by the
State of California, Department of Justice, Bureau of Criminal
Statistics. It reports the number of offenses which are reported
or known to th(~ police, how many are unfounded, and the total of
actual offens~s. It further specifies the number of offenses
which are clearE'd by arrest or otherwise. The felony offenses
reported on include all of the Part I Class of Offenses as well
as check offenses, sex offenses, and other felonies. A break
down of larceny-theft is included which must correspond to the
FBI Return A Report. The breakdown of burglary offenses is
different from that shown on any other report. It is 'composed
of burglary by residence, other structure, safe, or locked
vehicle.
The report form is shown in Figure 6.8-8.
State Report - Monthly Arrest Report on Youths Under Eighteen
This report is prepared monthly on Form JUS 741 furnished by
the Stat~ of California, Department of Justice, Bureau of
Criminal Statistics. It reports the number of boys and girls
under eighteen who are arrested on all of the Part I Classes of
Offenses and on a number of lesser offenses or reasons for
arrest. It further tabulates the disposition of the arrest in
the categories of (a) handled within the department, (b) referred
to other agencies, or (c) referred to Juvenile Court or Pro
bation Department.
The report form is shown in Figure 6.8-9.
RBPD Report ,- Monthly C~ime Profile
The purpose of this report is to provide monthly visibility of
crime activity in Redondo Beach. It includes a listing of all
Part I Class of Offenses as well as many additional offenses. A
column is reserved for the applicable Penal Code Number and
another for felony or misdemeanor. A monthlY count of offenses
is recorded both by district and by day of the week.
A cumulative count of offenses by watch includes the total for this
6-31
r
<.
('
.-
-County ~:ty
] of: ]
.'!:.::.-===::::r.=
1
FELONY OFfENSES (h~d o.hm .,h,n n"d:d)
1. Criminal Homicide
•• Murder and Non-Negligent Manslaughter
b. Manslaughter by Negligence
2. Rape a. Forcible
b. Sututory ,. Robbery
a. Weapon
b. Stroll garm
... Annvued Asnult S. Burglary .
•• Residence
b. Other tlructure
c. Sale (Exclu". lrom n or b)
d. Locked V chicle
6. Gnnd Thelt (E>:ccpt a~to)
7. Auto Thefr
8. Ch .. clt Offenses
9. Sex Offenses ~!1nJ 1. (288)
b. OUler sex lelonies ----_.-!I}. Other fclo!!.i:s (L!!lj
-
6-18
C8-1204/030
-'-QTR:- ""'lr-an-s.-::c""C(/""C"--B~-'~'-J .'A11( or CA,\.lronHI4 • tll[.l!
DEPARYMENT OF JUI!'TICE
BUREAU OF CRIMINAL STATISTICS __ ._
At'm Cloll!U:.r,]CI:· r.~-l~0:11
Month of ,~ -.-~ ..
2 , <4 S
oa,n ... 11.,,,,,,,«1 Unfounded. i.e. Numho, of Actu.L 01TtllleJ Clurtd
or x'nown to Police ',Ise Of thuten Olf .... n (Colu.nn Z ---Minu. Column) • b
(Jllrl"Jr "Un/o.n.ltJU) Complaanu (Inrl.J,I:II,r.,PII) By Arrett Othcro;rdt:
10 I
U
61
62 -26
27
)2 ._-4' -I .... - - -4S -- ----46
SO -' E U -I sa . _- -_ .... 7) ---.-_ ... -.-_.
.!!-"-._---_._-_ .. - .0_--"--
±i--------- .-. -_.
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Figure 6.8-8. . . '
6-32
----~~.---------
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JURIS. CQO' -'--'---
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C8-1204/030
STATE: OF CAI.IFOfUH,l
DEPARTMENT OF JUSTICE IIUREAU OF CRIMINAL STATISTICS
MONTHLY ARREST REPORT ON YOUTHS UNDER EIGHTEEN
Counly ( Cit I , 0 - Month of
~.
ARRESTED DISPOSITION OF ARREST
R.ferted To
OFFENSES OR REASONS Handl.d FOR ARREST Bo)'. Girl.
Within Other Juv, Ct. To Total OIPI. Agenclu Prob. De~t I • • • • • A
Homlcld, 10 Robblt)' 20 Aggravated assoull 30 Burglary 40
Grand th.ft - ,_c,pl auto ~O ._----Auto theft ~3
Rapt .. forcible 60 D Marijuana 80 R U H,roln 8 other Narcotic. G 81
1 DangtrOul Dru;1 ~ 62 W O.hlr Narcotic 5 8 Dono·rous Drug La •• 83 .-
B
""oult - all other 33 P.lh 'hIli ~I -
:.11 other ~"'I a./'.:th.,. 66 -Weopon, low, 71 -Drunk driving 73 ---HII fl Run non-Injury H Arion n ---
C
MolieillY!! mllc~I" g I Dllh" bll'lO Ihl p.OCI 92 Liquor low. 93 TruQn" 94 -Runowo, 9~ ----Incorrigible 96 Lolhrlno - Includl curf,. - _.
~.---97 TrClr"ls',nh • out of Itoll ga
All other 99 0
Prot,ctlvi cullod, - dependent 01
TOTALS 3-
-_. . -. ... ..
SIGNEO ____________ _
Dot, of Ihit f;'rcrl
-----_____ 19 __ _ DY _______________ _
.1l:S JotIiI
Figure 6.8-9 •
6-33
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6.8.10.2
6.8.10.3
6.8.10.4
6.8.11
6.8.11.1
6-2
C8-1204/030
month and a comparison of this year-to-date versus the correspond
ing period the previous year. The percentage that each offense is
of the total is to be calculated for this month's offenses.
Clearances are tabulated for each offense by (a) arrests,
separated by total and 'juveniles, for each watch; (b) otherwise
cleared, separated by watch; and (c) total cleared, again by
watch. A calculation is then performed to determine the percent
cleared which will be compared to the pre-established Cllearance
Index.
Disposition of persons charged will be recorded by (a)' felony
complaint filed, (b) misdemeanor complaint filed, (c) released,
(d) handled within department, (e) referred to Juvenile Court
jurisdiction, and (f) turned over to other agency or jurisdiction.
As previously explained in Paragraph 6.3.3, a Clearance Index is
to be established against which performance will be measured.
The actual accomplishment will be measured and compared against
the Index value. When the deviation exceeds a pre-established
amount, a check mark will be reco:"'<ied in the "Excessive Deviation"
column. Anyone reviewing the crime profile tabulation will be
able to immediately recognize the areas of most concern. A
summary of those offenses falling within the "Excessive Deviation"
category will be included in the Monthly Exception Report to the
Chief.
This report is for the internal use of the Redondo Beach Police
Department. It will be prepared by the Records Bureau and will
record all information through the previous month. A summary
will be prepared at year-end to reflect the total crime activity
for the year. Certain portions of thi~ report should match the
count contained on FBI and State reports.
The rE~port format is shown in Figure 6.8-10.
RBPD Report - Monthly Departmental Activity Profile
This report presents the total time devoted to various categories
of events and field activities each month on a departmental level.
6-34
6-22 I I· I f 6-23
---------------T-~:::L F i ', _____________ M_O_N,-T--~~l-_Y---_C-_O-u~t.J~-r_ -_~~~~~~~~~~~~~~~"'IH-I~~_~~.-~~_-~~~~_-~_-_·-_-_·-N:U~M~B-_,_E-_R.-_-_-O~F~~OF~F-._E.~N-~~E~5~~~~:~~~~~~~~_-~~~~~~~~~~~~~~~~~~~~~~~~,_-_J OFFENSE ~!~ T~I.I Mot(T'1i y .... At-ro-D",.~ ·W1"'1$At:.-ro-DA.r~ % TOT" ... l
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C8-1204/030
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Figure 6.8-10. Crime Profile Summary (Page 1 of 2)
6-35
r
OFFENSE
Assault/Other Arson Forgery and Counterfeiting Fraud Embezzlement Stolen Property/Buying, Receiving Vandalism Weapons/Carrying, Possession Prostitution & Commercialized Vice Lewd & Lascivious Conduct Sodomy Sex Perversion Annoying Children Obscene M .. tter Indecent Exposure Other Sex Offenses Heroin, Opium, Cocaine Marijuana Synthetic Narcotics Other Dangerous Drugs Bookmaking Numbers, Lottery All Other Gambling Offenses Against Family & Children Disturbing the Pe~ce Driving Under the I~fluence Hit and Run/Injury Hit and Run/Non-Injury OthQ~ Traffic/Custody Cases Only Liquor Laws Drunkenness Disorderly Conduct Vagrancy Suspicion NSF Checks/Felony NSF Checks/Misdemeanor Non-Support Escape Kidnapping Malicious Mischief Curfew and Loitering Runaway/Juveniles All Other Offenses
TOTA.L.S 1....-_____ " •• _'" ,., .••• , ••• ____ • ___ • __ .
6-26
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6-36
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6.8.11.2
C8-1204/030
Its purpose is to provide a comparison of the actual time devoted
to each activity versus a pre-established Index value. It further
provides a comparison, by watch, of activity count, total elapsed
time, and average activity time. This analy~is of the time spent
compared to the time planned for each activity will (a) provide a
measure of the actual efficiency on a total departmental basis,
(b) identify those activities which seem to be consuming a
disproportionate amount of time, (c) determine theoretical time
available for patrol, which is an indicator of required staffing,
and (d) when used with Figure 6.8-12, Officer Activity Prof~le,
. allows a comparison of the average activity times of each
Patrolman to the departmental, or the watch, average.
An activity count is made for each activity by District, by watch,
and in total. The total time spent on each activity is recorded
by watch. The average time spent on each activity. is calculated.
The percentage of the total time that is spent on each activity is
calculated. These percentages are compared against a pre-established
Index value and excessive deviation is recorded. For additional
comparison, the previous month's averages are shown.
6.8.11.3 The report format 'is shown in Figure 6.8-11.
6.8.11.4 The Information Analyst will prepare displays to better present
and compare the information recorded on Figure 6.8-1~~
6.8.11.4.1 One display, shown in Figure 6.8-11.1, shows both the total count
of responses to each activity or offense and the average time
spent on each activity. This is shown for each watch and for the
entire city.
6.8.11.4.2 Another display, shown in Figure 6.8-11.2, presents a monthly
profile of the way 'that the total available time is distributed
on a monthly departmental basis. The time distribution is stacked
by (a) crime related activity, (b) accident related activity,
(c) service and other non-crime incident activity, and (d)miscell
aneous activity. The remaining available time is theo]'etically
available for Patrol.
This time could be stacked by watch, if desired, rather than by
total department. If circumstances so dictate, ·i t could be
prepared on a time interval other than monthly.
6-37
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MISCELLANEOUS f'IElD ACTWITIES
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BOOKiN~
CITATIONS COURT liME FIELD INTERVIEWS HOUS E CHECKS INVESTl~ATIONS
~EPORT PREPA'RATION R£TURWlN~ TO 5TATlON SCHOOl.., SPECIAL., NJ() TRAF'FIC DUTY STATION DUT'r'
TRAlN'~" VEHICLe: SE~VIClN~
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------------------___ -----------~l------------~~·--------________________________________________________ ~----------------____________________________________ . __________ ~ 'f :-
MONT~l Y OR ANNUAL SUMMARY I
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6-38
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FIELD INrER.VIE'lJS 'HOUSE CHEas INVEf,JI~Al'OK5 REPO~T PR.E~P.. REiUUi TO ST"TIDt4 speCIAll/Ory
MISCEll.ANEOUS FI~lDACTIVITIE5
STATlOH DUTY
I I
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08-1204/030
..
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HOUSE CHECKS ~ RETlJ(K TO S'T"TIDN SPE~IAl bory STAnOH DUTY y£~t. svc. OTHER. BRI£FIN4· CODE 1 PATfOL
INEOU5 FI~lD ,ACTIVITIE5
Figure 6 .8-11.1. Departmental Activity Profile Display ~' ;",.~ t'
,< :.; :' ......
6-39>
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.-/ ""'" -...-- - - ----- --'---
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o L----+----+-----4-----+-----+-___ +-____ ~-.- ... _~ __ .. _. _ .. --+-- ----+----+1 ----t-
FEB API!, MA." JVt-4 JUL AUIt StP Oc.,.. No"
Figure 6.8-11.2. Departmental Activity Profile Display ~ II iI Ii il
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6.8.12
6.8.12.1
6.8.12.2
6.8.12.3
6.8.12.4
6.8.13
6.8.13.1
C8-1204/030
RBPD - Monthly Officer Activity Profile
This report is quite similar to the Monthly Departmental Activity
Profile Summary described in Paragraph 6.8.11 except that this
report details the activity of each individual Officer. This
report allows direct comparison to be made between Officers on
each of their many activities. The total number of times that
each Officer performs each activity, and his average time per
activity are recorded.
This tabular report, when used in conjunction with the Departmental
Average Activity Time Index, shown in Figure 6.8-11, will xeve~l
which Officers are excleeding the departmental average times in
performing their duties. This report should be used as a guide for
determining where individual deficiencies may need strengthening.
When prepared over a lengthy period of time, such as an annual
summary, it will reveal which Officers may be spending consider
able time on certain activities while forsaking or neglecting, or
never being assigned to, others.
This report will be prepared monthly. An additional copy will be
prepared which collects the cumulative yearly information per
Officer. The summary prepared in January which presents cumulative
information for the year through December will serve as the annual
summary.
The report format is shown in Figure 6.8-12.
RBPD Report - Monthly Traffic Profile
This report presents a profile of traffic accident5l and their
causes. Its purp~se is to provide sufficient information, and in
satisfactory detail, to be able to identify potentially emerging
patterns such that preventive programs may be instituted to lessen,
or minimize, accidents.
Traffic information is presented in five gross areas. These areas
and the content of each are as follows:
Accident and Injury Statistics - The number of accidents this
month and the number of persons injured and killed are tabulated
for each of the eleven types of accidents listed on the Traffic
6-41
OFFICER.
NUM6IU.
OF WI\'c.'r\U '&'Nt>
A'IU.MG 1i~'
PeA. WAT'-t4
No. A. \1(:14. Tu~~
Woo All,.. TMi
No. Av •. TIM£
No. 'Aw., liWf No.
A\JIt. liMa.
No. AII4.TiML
No, Aw.. Ti~
No. A. 'If, Tt Mot
No. AWr.1iME
No. . Alii •. 'TiM'
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I VAc."TIO~> DA'is OF~
TIM£S
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C8-120~V030
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Figure 6.8-12. Officer Activity Profile
6-42
COUNT
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6.8.13.3
6.8.13.4
6.8.13.5
6.8.13.6
6.8.13.7
C8-1204/030
Accident Report submitted for each accident. These statistics are
tabulated by the watGh in which the accident occurred. Comparative
city-wide totals are maintained for the corresponding month last
year, this year to date cumulative, and the corresponding cumulative
period last year.
Fatalities and injuries are recorded both by age of casualty and
whether they are pedestrians, bicyclists, or motorcyclists, and
driver or passenger. Pedestrian actions are recorded by age of
pedestrian.
Directional. Analysis - This records information concerning
vehicular and pedestrian accidents, the actions of each, and
their relationship to each other.
Time and Environmental Conditions - This records accidents and
fatalities by time of day and day of week. It further includes
weather conditions and light conditions.
Vehicle and Its Operation - The type of motor vehicle (such as
passenger car, bus, etc.) and the type of accident in which it is
involved (fatal, injury, and property damage) is tabulated. Records
are maintained as to the circumstances (such as speed, failed to
yield, etc.) which contributed to each type of accident.
Driver Information - The age, sex, and residence of each driver is
posted versus the type of accident involved.
The report format is shown in Figure 6.8-13.
Displays of the traffic statistics, such as the examples shown in
Figures 6.8-13.1 and 6.8-13.2, will be prepared directly from the
Traffic Accident P~ofile printout to aid in traffic analysis. A
display will be prepared and updated each month for each district
as well as for the entire city.
6-43
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Figure 6.8-13. T1raific Profile 8pmmary
6-44
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TOT 1\1.. CITY
T~AFFIC STATISTICS 1'167
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TOT!l-.L.. CITY
T'~AFF'C STI\TISilCS (q67
Fgiure 6.8-13.1. City Traffic Statistics
6-45
r-- MOMTUI.'r' Acc.1J)£NT INDElt VAUJE
TR~fFIC ACC'OIENT~ - r-.-- TtAFFIC C IT~"'O~.s
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, . JAN fEe MAR APR MA'( JUN JUI.. Au,. S£P OCT ~Ol/ DR.e.
DLSTRICT 5
TRAF'FIC SiAT1STICS ''161
Figure 6,8-13.2. District 5 Traffic Sig;nals
6-46
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C8~1204/030
OFFENSE ANALYSIS SET
The reports shown below in Paragraphs 6.8.14 through 6.8.16 form an "Offense
Analysis 'Set". Its plJrpose is to provide detailed and easily understandable
data in a format which is convenient for analysis. The format chosen consists
of a tabulation of pertinent facts for each offense and a grc:cphical display of
the data for each district and for the entire city. Both monthly and cumulative
annual data are presented.
As presently defined, the Offense Analysis Set consists of tabulations and
displays for burglary, robbery, and theft. The contents of the set may be
(,~1anged depending upon which offenses need to be analyzed in detail.
6.8.14
6.8.14.1
6.8.14.2
6.8.14.3
6.8.14.4
RBPD ~eport ~ Monthly Burglary Offense ,Breakdown
This report presents a breakdown of the reported burglaries. Its
purpose is to aid in pinpointing which types of burglaries are
occurring with the most frequency, the locations in which they
are being perpetrated, and when they are occurring. This infor-
-mation will form- the bash, for prevention programs designed to
counteract the burglaries and to reduce their frequency and
increase the related clearances.
This report collects the number of occurrences for (a) auto
burglaries, (b) commercial building burglaries, (c) residential
burglaries, and (d) total burglaries, by district and by time of
the day and week. For each of thesi,e categories of burglary, a I
calculation is Im:de to detslinine what percentage of total burglaries
are occurring at what time's and on which days. (For comparison
purposes, last year's total and percentages are also tabulated.)
A Burglary Index value will be established for each time and day
and the actual number compared to it. Excessive deviations from
the Index value will be noted. Those deviations which are excessive
will be reported in the Monthly E~ception Report to the Chief.
The report format is shown in Figure 6.8-14.
Displays of the burglary activity, such as the examples shown in
Figures 6.8-14.1 and 6.8-14.2, will be prepared to aid in burglary
analysis. A display will be prepared and updated each month for
each district as well as for the entire city. I
6-47
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CUMUJ..I',T IIIIE ____ _
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J:, - ..... --.. - .. -~-::.-:::: ... :::--tl:-:--:-:--==:-tr-:-:-:.-=-:--:::-.i=:::.-::-.:-::--:-.ti,t=::-::::j~=t .. :-:-===-::j·F-==·-:-:··:-:-·t::-=-:-::-==:F::~~=t===::-::,F~====:f:::====::f:=====l======t=====::t'======+=====---=i=t--=:.-==-=t-=-=-==-=-:-.ft====:t=:=:=:::t',. --.;;:..::- -:;--.:-±==-===-t=-=---:-.~.-:-:.i:I__====:t.::::.-::::.-:--.=---:-:-::.-t_-=-::-::.====~===:f:-:--=-~ i' --.' --- f- - --'-~' I .... - ... .... --.- .. -~-.. -:t .... ----;---.-+---I---_t_---+--___;---_t_--_+---H---I---+_--_+-.-_+_.-I---I-.---t-----r------;-----t-,; t
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~ -.::--_ .. _. _ .. _--_-...... _"_"._-' -_-_ .. = _-_-._-_-1_f-----t---+l---'~-.+-----;:~~~~~~~~.~:~~~~~::~~~::~~~---L ____ -L-__ -L-__ .--L ___ '--__ --'--___ --'-___ -"''--_ '----. ..,.. . .-..-___ ...... f-_-_- .. _-_-t ..... -~~~:~~~-_-+~-.-_-... -t-. -"'-.. _-~~-r-_-_.-__ ~-_~_~~~~~~~~:~~_~~~::~~ Figure 6.8-14. Burglary ~
, 6-48 I
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MON'- H C8-1204/030 I
CUMUJ..A"TIVEi ______ _
··-·-··-·-------r-r-OISTRICT
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Figure 6.8-14. Burglary Offense Breakdown
6-48
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FEB JUN JUL.
TOTAl CITY
BURGkARY
---
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C8-1204/030
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FEB MAR ",PR. ~v JUK Ju&. . Avr. SEP OCT Nov OK TOTAL. CITY
eURGl"'R y l1'"1
Figure 6.8-14.1. City llurglary Statistics display
6-49
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08-1204/030
.,/ ACTU/I>."" BVR"I..MtIU (CUMV"~TIV~)
5
J~N. F~e MAlt APt( MAv Juu JUL AIX4 Sm- OcT Nov D~t
D1 STRICT 5"
Figure 6.8-14.2 District 5 Burglary Statistics Display
6-50
< . ~ "'-. . " . ";" "", ,'.., . \"", '~:",'
2.10
6.8.15
6.8.15.1
6.8.1.5.2
6.8.15.3
6.8.16
6.8.16.1
6.8.16.2
6.8.16.3
6.8.17
6.8.17.1
6.8.17.2
6.8.17.3
C8-1204/030
RBPD Report - Monthly Robbery Offens€LEreakdown
This report is similar to the burglary jreport in Paragraph 6.8.14.
This one depicts detailed information on armed or strong-armed
robberies, the number of each, the district involved, and the time
of occurrence. The purpose of the report is to provide a basis
for robbery analysis and establishment of preventive activities. The report format is shown in Figure 6.8-15.
Because of the frequency of occurrence, the robbery display is
different from that selected for burglary and theft. The display
shown in Figure 6.8-15.1 will be prepared on a monthly basis.
A separate display of the same type will show cumulative annual robberies.
HEPD Report - Monthly Theft Offense Breakdown
Thi& report is similar to those for burglary and robbery previously
described. It presents detailed information concerning location,
time, and number of thefts, by category of theft. The report is
designed to provide the indicators which depict the serious theft
areas and to aid management in planning crime preventive measures. The report format is shown in Figure 6.8-16.
Displays of the theft offenses, such as the examples shown in
Figures 6.8-16.1 and 6.8-16.2, wUl be prepared to aid in planning
to reduce the occurrence of thefts. A separate display will be
prepared and updated each month for each district and for the entire city.
RBPD Report ~ Crime Trend in Bedondo Beach
This report presents a graphic portrayal of the crime trend in
Redondo Beach. It presents major, or frequently occurring,
offenses and the count of offenses for two consecutive, and equal,
time periods. The percentage increase or decrease between the two time periods is shown.
The purpose of th~s report is to present a summary of gross
crime activity in an easily understandable display.
An example of this report is shown in Figure 6.8-17.
i ,
6-51
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DI5T~ICT ...., ... ",-., 411
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Cur-illl.A1'WS ______ _
IZ0N4 -ARM TOTAl ROBBERIES
O\5T~ICT
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Fiire 6 .8-15. Robbery Offense Breakdown
! 6-52
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6-53
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Figure 6.8-16. Theft Offense Breakdown
6-54-
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THEFT UN~E" $5.00
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C8-1204/030
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MA'I JUJJ Jo~ Au" . SEp TOTAl CITY.
THEFT ICf'-"
City Th~ft Statistics Display
6-55
/ ,/
/2080
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THEFT UNDE.1t. *5.00
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DISTRiCT 5
E'igure 6. 8~16 .2. District 5 Theft Statistics Display
6-56
2.5'1
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t
TOTAL.
rrM& (I) r'Mt (~)
II
ZBO 303
'10 78
""'0 474
3ZD 3:55
800 738
38D 4ZZ
110 147
IbOO 1884
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C8-1204/030
OFFENSE
C HOMIC.ID/Z "~l
0····_- '" . A.u 10 THH T _ .... _-_ ..
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PER.CENT CHA.NGf
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6.8.18
6.8.18.1
6.8.18.2
6.8.19
6.8.19.1
6.8.19.2
6.8.19.3
6.8.19.4
6.8.19.5
C8-1204/030
RBPD Report - Daily Watch Report
This report is described in Paragraph 4.6.1 of Section 4.0, the
Data Collection Subsystem of this specification.
The report format is shown in Figure 4.6.
RBPD Report - Monthly Watch Compariso~ Report
This report will provide a comparison of the activities among the
three watches. The purpose of the report, and accompanying
display, is to provide a tool which is designed to motivate each
Watch Commander to encourage and motivate his personnel to bri~g
them to the highest possible level of accomplishment and efficiency.
To aid in this, a properly "weighted" comparison of .the accomplish
ments of each watch will be prepared and displayed. It is recognized
that each watch does not have the same problems as each other
watch and that comparisons must be adjusted or "weighted" to
demonstrate these differences. For example, the traffic problem
is expected to be greater on the first and second watches than
it is on the third (graveyard) watch, whereas breaking and entering
may be expected to be a bigger problem to the third watch personnel.
The method of "counting" the favorable results of combatting these
offenses will be scored more heavily on the shift(s) where the
problem is most serious.
The fOiillat for this report will be developed during the Test and
Implementation Phase of the system installation. After preparing
the first set of the reports ~'eviously discussed in this section,
it will be more apparent as to which items will be most meaningful
for comparison.
The Information Analyst will prepc' this report. The report will
be reviewed with the Police Chief prior to its issuance to review
the occurrence of any special happening which might distort or
unfairly affect the results.
Both a monthly report and a yearly cumulative to date report are to
be issued. The monthly report will provide a measure of the most
recent results. The cumulative report will indicate the level of
performance of the personnel over an extended period of time.
Figure 6.8-17. Crime T:rend in Redondo Deach
6-58
•
I
j ~ ~
6.8.20
6.8.20.1
6.8.20.2
6.8.20.3
6.8.21
6.8.21.1
6.8.21.2
6.8.21.3
6.8.22
6.8.22.1
6.8.22.2
C8-1204/C;lO
RBPD Report - Monthly Field Intervi.~w Report
The purpose of this report is to provide departmental investi
gative personnel with a comprehensive report of Field Interview
acti vi ties.
The report will be a printout of information that had previously
been recorded on Field Interview Reports during the month. It will
indicate the suspect's name and physical characteristics; date,
time, and location of, and reason for, interview; vehicula~
description, including license number; and the serial number of
the Investigating Officer.
The format of the printout is shown in Section 5.0, the Data
Extraction and Storage Subsystem.
REPD Report - Monthly Case Characteristic Report
This report will present detailed facts concerning a crime which
relate to the characteristics surrounding the manner in which the
crime was committed. Its purpose is to correlate the character
istics which are peculia::r to a type of crime or to a particular
criminal to determine patterns of operation which will aid in
apprehending wrongdoers.
The report will be a monthly printout of information that had been
previously recorded on Fact Sheets. It will contain facts concern
ing crimes such as method, weapon, physical characteristics of
suspect if known, property involved, location, date, time, etc.
The format of the printout is shown in Section 5.0, the Data
Extraction and Storage Subsystem.
REPD Report - Monthly Investigative Activity Report
This report will present detailed information concerning the
investigative activities being carried out in the department. Its
purpose is to provide both department management and operational
personnel with current activity on the investigation of unsolved
cases. The Active Case Record Card will be a primary source of
review material for inclusion in this report.
The functional flow diagram outlining the activity concerned
with this report is shown in Figure 6.1.
6..,.59
6.8.22.3
6.8.23
6.8.23.1
6.8.23.2
6.8.23.3
6.8.24
6.8.24.1
6.8.24.2
6.8.25
6.8.25.1
6.8.25.2
C8-1204/030
The report will bE;\ prepared by the Commander of the Investigative
Division.
REPD Report - Monthly Property Report This report will present a monthly surnmary of property stolen,
recovered, e)O hand, and sold during th,e previous month. Its
purpose is -to provide property information required on the
Return A report to the FBI as well as to provide current property
status. The report will be a printout that has been structured to record
the above information. The format of the printout is shown in Section 5.0, the Data
Extraction and Storage Subsystem.
RBPD Report - Monthly Case Result Report This report will be issued to pX'~vide a status of edch outstanding
case that has been scheduled for court or ~hat has completed
«ourt action. The report will be prepared by the Records Bureau Court Officer,
on a monthly basis, in a narrative format to be concurred in by
the Information Analyst.
RBPD Report - Quarterly Warrant Status Report
This report will present a quarterly status concerning warrants
issued. It ~ill present a count, by type of offense, including
traffic, of the number of warrants issued. It will also present
the name of each person on whom a warrant was issued and the
offen~e involved. Its purpose is to provide visibility concerning
repetitious offenders and the offenses that are the most frequently
violated. The report will be a printout that has been structured to record
the above information. The format of the printout is shown in Section 5.0, the Data
Extraction and Storage Subsystem.
6-60
6.8.26
6.8.26.1
6.8.26.2
6.8.26.3
6.8.26.4
6.8.27
6.8.27.1
6.8.27.2
CS·-1204/030
RBPD Report - Quarterly Watch Commander's Plan
Each Watch Co~nander, on a quarterly basis, will prepare a plan which
describes his method of accomplishing his assigned task during the
forthcoming time period. The purpose of the plan is to reduce tb
writing the methodology to be employed by the Watch Commander and
to provide a basis for subsequent appraisal of his results.
The plan will include the following, as a minimum:
(a) Summary of Major Crime Problems
(b) Summary of Plan for Solving Problems, to include:
(1) Allocation of Assigned Manpower and Other Resources
(2) Plan for Patrol Activity
(c) Requirements for Investigative Participation
(d) Requirements for Other Watch Patrol Participation
(e) Summary of Administrative Problems
(f) Summ~ry of Proposed Training or Other Solutions
The plan will be reviewed with the Patrol Commander ten days
prior to its issuance.
A new plan will be issued by each Watch Commander on the first
day of January, April, July and October, and within two weeks
of his reassignment to a differe~t watch.
RBPD Report - Quarterly Patrol Commander's Plan
The Patrol Commander, on a quarterly basis, will prepare a plan
which describes his methods of accomplishing the assigned Patrol
activities during the next quarter. The purpose of the plan is
to reduce to writing the methodology and guidelines specified by
the Patrol Commander in meeting his objectives. It will also
provide a basis for comparison between the results achieved and
tht::' plan.
The pl~n will include the following, as a minimum:
(a) Summary of Major Crime Problems
(b) Summary of Plan for Solving Problems, to include:
(1) Allocation of Assigned Manpower and Other Resources on
A Per Watch Basis
(2) Plan for Patrol Activity on Routine Wat<;h Basis
6-61
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\1."t. t;
6.8.27.3
6.8.27.4
6.8.28
6.8.28.1
6.8.28.2
6.8.28.3
6.8.28.4
6.8.29
6.8.29.1
CB-1204/030
(c)
(d) Requirements for Investigative Participation Summary of Administrative Problems
(e) Summary of Proposed Training or Other Solutions The plan will be reviewed with, d
an approved by, the Police Chief prior to its implementation.
A new plan will be issued by th e Patrol Commander on the first
day of January Apr'l J l' , , 1, U y, and October and wl'th' t . ' ln wo weeks of
the asslgnment of a new Patrol Commahder.
Investi ative Commander's Plan The Investigative Commander, on a quarterly basis wl"ll
1 ' ~~n a P an.which describes his methods of d 1 " , an pans for, accomplish-lng the objectives of the Investigative Division dur~ng the next quarter. The purpose of the plan" t "
lS 0 speclfy the methodology for his division's 0 t"
pera lons and to provide a basis f eval t" Or ua lng the results of accomplishment
versus the plan. The plan will include the followl"ng,
as a minimum: (a) Summary of Major Investigative Problems
(b) Summary of Plan for Solving Problems, to include:
(1) Allocation of Assigned Manpower and Other Resources
(2) Plan for Investigative Activity (c)
(d) Requirements for Other Division Participation Summary of Administrative Problems
(e) Summary of Proposed Tral"nl"ng f 0 other Solutions.
The plan will be reviewed with , and approved by, the Police Chief
prior to its implementation.
A new. plan will be, issued by the Investigative Commander on the flrst day of January, April, J
uly, and October and within' two weeks of the assignment f
o a new Investigative Commander.
RBPD Report - Exception Report To Chief The purpose of this
report is to focus attention on the . p bl . ..... major ro em areas while also providing the Chief with complete
updated informatio "." . n on crlme, lncldents, traffic, departmental
and Offlcer activities, crime trends and , . case resul ts.
6-62
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6.8.29.2
6.8.30
6.8.30.1
6.8.30.2
6.8.30.3
6.8.30.4
C8-1204/030
The report wilJ be prepared by the Information Analyst on a
monthly basis. It will be composed of the following, as a
- [" --~ .,-----~~....-- ,-~---- -----------
C8-1204/030
6.9 OUTPUT DISPLAY USE PLAtJ
minimunt: The purpose of the displays prepared from certain of the output
(a) A narrative cover document which highlights the problem areas
which are further specified in the detailed reports, and
other information which is of importance to the Chief.
(b) A copy of those reports, including displays, listed in
Figure 6.8 for which the Chief is on distribution, except
for the Patrol Commander's and Investigative Commander's plans
and the Investigative Activity Report. These will be delivered
separately from the Exception Report.
(c) Other reports or published documents of importance to the Chief.
RBPD Report - Response to Field or to Other Specific Inquiries
The purpose of this report is to provide a response, either
verbal or written as applicable, to a specific inquiry from the
field or from either an internal or external source.
The functional diagram depicting the events concerned with these
responses is shown in Figure 6.1.
A description of the routine involved in these responses is
delineated i,n Paragraph 6.6.4 of this specification.
There is no specified format for the written reports that may be
issued in response to these inquiries. Any questions should be
referred to the Information Analyst in the Records Bureau.
6-63
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6.9.1
6.9.1.1
6.9.1.2
6.9.1.3
6.9.2
6.9.2.1
6.9.2.2
6.9.2.3
reports described in Paragraph 6.8 is to interpret the information
and present it in an easily understandable form. This section
will describe the use of one of the typical displays and interpret
the information shown on the display. 'It further will discuss
the additional information that may be desired to provide a more
detailed analysis of a problem area. The method of requesting
and displaying such further detail will be specified.
Typical Displays
As a point of reference for detailed discussion, Figures
6.8-14.1 and 6.8-14.2 concerning burglary in District 5 and in
the total city will be referred to.
Figure 6.8-14.1 is a plot of burglary for the entire city for
1967. This display, as shown, would be the one prepared in
January 1968 to reflect the city burglary activity through
December 1967.
The left-hand side of the display shows the monthly activity
of each type of burglary - commercial buildings, residences,
automobiles, and total of the three - for each month on a total
city basis. (A separate display plots this same information for
each District. See Figure 6.8-14.2 for the display for District
5.) The right side consists of two cumulative curves which
represent (a) the actual cumulative burglaries for each month
for the total city, and (b) the total city Burglary Index
(see Paragraph 6.9:2,below.)
Establi:;hment of Burglary Index
The Burglary Index is plotted for the entire year prior to
plotting th~ first month's data.
In early January of each year, ,the Police Chief or the person
he assigns, will determine what level of burglary can be
reasonably expected (and tolerated) during the forthcoming year.
The following, as a minimum, should be considered when plotting
6-64
6.9.3
6.9.3.1
6.9.3.2
6.9.3.3
6.9.3.4
-[-
C8-1204/030
a subsequent Burglary Index.
(a) The burglary history for the previous period and any
indicated trend in that history.
(b) The planned effects of any recently incorporated burglary
preventive measures, or the anticipated effects from dis
continuing a program.
(c) The demands on manpower, vehicles, and budgetary resources
that must be divided among burglary preventive programs,
prevention measures on other offenses, and normal routine
activities such as patrol, etc.
(d) The priority and attention to be given to combatting this
offense in relation to all other offenses.
Preparing the Disp~
The "tolerance level" of burglaries will usually be expressed in
whole numbers and then plotted to form a curve. (While the
example in Figure 6.8-14.1 shows the Burglary Index as a straight
line, this would only be the case when it is anticipated that an
equal number of burglaries would be committed each month. If
seasonal fluctuations, for example, affect the rate at which
burglaries are committed, this should be considered when establish
ing the index.)
The Burglary Index will be plotted in January for the forthcoming
year. A separate display shall be started for each of the seven
reporting districts and another to reflect the city totals.
Actual burglary results in subsequent months will be plotted for
each district and the city and compared with each applicable
Burglary Index. Each monthly input for auto, commercial,
residential, and total burglaries will be plotted by district
as shown on the left-hand side of Figure 6.8-14.2. The total for
the district will also be plotted on the curve on the right hand
side of the figure and a line connected from this point to the
previous month's total.
The same actions as outlined in Paragraph 6.9.3.3 will be followed
in plotting the city totals as shown on Figure 6.8-14.1.
6-65
_. ~ .. _~-----....----------------------'l .. ~ 1
-~.
6.9.4
6.9.4.1
6.9.4.2
6.9.4.3 .
6.9.4.4.
C8-1204/030
Analyzing the Display.
In analyzing the display for any particular offense, one should
begin with the total city summaI'Y chart. The graph:'ca1 chart
will reveal whether total city burglaries are above or below the
established Burglary Index. The bar chart will indicate whether
auto, commercial, or residential burglaries is the largest contri
butor and their proportion to each other and to the total.
The next step is to peruse each of the district charts, looking
first at the cumulative graph and next at the breakdown chart
for each district.
Group together those displays, for further analysis, where one or
more of the following occur:
(a) The cumulative number of actual burglaries exceeds the
Index value, or
(b) The total actual burglaries for a district or the city for
the month exceeds the number planned in establishing the Index,
or
(c) One type of burglary is a disproportionate amount of the
total for that district or the city.
Those displays on which any of the above occurs should be studied
further to determine the contributing factors. A comparison of
these displays will indicate which districts are the ,heavy contri
butors to exceeding the Index value.
For example, during the months of January through July, the
cumulative total of actual burglaries in District 5 is below, or
at, the Index value. This might lead to the conclusion that
burglary in Distri~t 5 is not a problem prior to July. However,
inspection of the monthly burglary inputs on the'bar chart shows
that, while January and February were much below the Monthly Burglary
Index value, all other monthly totals from March through December
exceeded the predicted number of burglaries. Thus, this display
should alert those concerned that burglary in District 5 presents
a problem as early as March.
6-66
r
6.9.5
6.9.5.1
6.9.5.2
6.9.5.3
6.9.5.4
6.9.6
6.9.6.1
6.9.6.2
C8-1204/030
The display further shows that of the total of twenty-one
burglaries in March, thirteen of them were residential and the
other eight evenly divided between auto Rnd commercial burglaries.
The next step is to enlist the aid of the Information Analyst to
provide further detail concerning the day, time} and location of
the burglaries to determine if a pattern is evident which may be
combatted.
The Need for Further Information
In the example presented in Paragraph 6.9.4.4, the need is
appa~ent for further detail concerning the residential burglaries
in March in District 5. A request should be made to the Infor
mation Analyst of the Records Bureau to provide a plot by day
and time of day of these burglaries and possibly by specific
locations within District 5.
The Information Analyst, by means of the procedure outlined in
Paragraph 6.6.3, will request a printout from Data Processing
of the required information.
The Information Analyst will prepare a meaningful display of the
information, if applicable, and deliver it to the requestor.
The Information Analyst will include any other pertinent information
with the report which he thinks might be meaningful to the
investigation.
Training
Of particular importance to those who will be conducting analyses
of crimes and their trends is a complete awareness of the capabili
ties of the data collection and reporting subsystems and what may
be made available to the requestor upon demand. These personnel
should take advantage of all possible training sessions and
system discussions to avail themselves of as complete an under
standing a~ p~ssible.
To supplement this training, a use plan will be issued to describe
each report when the first set of formal reports are prepared
during system implementation and test.
6-67
--~ ... ----->---~----~----~-----------------------------------------------------------
6.10
6.10.1
6.10.2
6.10.3
6.10.4
6.10.5
6.10.6
6.10.7
6.10.8
C8-1204/030
INTERFACES
The Reporting and Information Use Subsystem has regular inter~
faces with the following:
The personnel of the Redondo Beach Police Department, all of whom
are users of, and many of whom will be frequent requestors pf,
additional reporting information.
The local city government to whom periodic reports are made by
the Redondo Bt~ach Police Chief.. The city government may.'also !
initiate requests for special reports.
The State of California Bureau of Criminal Statistics which has /
monthly requirements for reports in specified formats.,' The state
may also initiate requests for special reports.
The Federal Bureau of Investigation which has monthly: and annUal
requirements for reports in specified formats. The fBI may also
initiate requests for special reports. . i
Any other governmental agency that may originate airequest for I ,
special crime, accident, traffic, incident, or activity ~nformation. I •
. The general public who may initiate a request fO~' special information.
The Data Extraction-and Storage Subsystem which ,is op'erated by , I
the Records Bureau of the Redondo Beach Police Depa~iment.
The Redondo Beach City Clerk's Office, which h~s oVerall responsi
bility for the Data Processing Equipment that/will be used in
preparing the printouts which form the basis 'for \he majority of r I.
the reports prepared by this subsystem. . /
i • I
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Jl/ ~ .I •
6-68
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6.11
6.11.1
6.11.1.1
6.11.1. 2
6.11.1.3
6.11.1.4
6.11.1.5
6.11.1.6
6.11.1.7
t 6.11.1.8
- [ . . ~ ~ . -~ .. ,-----.--~....---
C8-1204/030
PERSONNEL AND TRAINING REQUIREMENTS
The Records and Identification Bureau will require a person who
has had statistical training and, hopefully, law enforcement
knowledge, to function in the role of Information Analyst.
The Information Analyst will serve as the interface for all
requests for reports and displays from both internal and external
sources.
The Information Analyst must have the capacity to develop an
understanding of the Data Processing System and know its capa
cities and limitations. This does not require the capability to
operate the equipment, but merely to know what to be, able to
expect from the machines.
The Infolmation Analyst must fully understand the Data Collection
Subsystem, the Data Extraction and Storage Subsystem, and the
Reporting and Information Use' Sub~ystem.
The Information Analyst must be trained in the interpretation
of the printouts from the Unit Record Printer, understand the
data format, and be able to easily extract data from the printout.
The Information Analyst must be able to reduce data from the
printout and other sources, and provide statistical analyses of
the data.
The Information Analyst must be able to prepare neat charts,
graphs, tables, curves, figures, etc., to display the data in
the most presentable fOlmat. for the planned reports, these
formats will have already been specified. For special reports,
the Information A~alyst must analyze and select the best manner
of data presentation.
The Information Analyst must be able to prepare narrative des
cripti(lns and analyses to include in reports.
The Information Analyst must be able to collate narrative, dis
plays, printouts, and other information and prepare reports that
properly respond to requests for information from poth internal
and external requestors.
The Information Analyst will be responsibile fOI' qualifying
requestors for reports prior to committing the Hecords Bureau
6-69
'J
C8-1204/030
to responding to a request. Where necessary, the Information
Analyst will secure necessary approvals.
6.11.1.9 The Information Analyst will prepare the Report Transmittal
Request form to Data Processing and be the focal point for all
coordination with Data Processing.
6.11.1.10 The Information Analyst must be able to prepare presentation
material for the Police Chief or other qualified internal or
external managers to use in speeches, presentations, etc.
6.11.1.11
6.11.2
6.11.3
6.11.4
6.11.4.1
The Information Analyst must be able to rl~present the Redondo
Beach Police Department, when directed, in the presentation of
data or statistics to both internal and external groups.
One or more of the personnel in the Records Bureau must be
sufficiently trained to perform the functions of' the Infor
mation Analyst outlined in Paragraph 6.11.1, on a limited
basis, when required. This is' necessary for complete continuity
of the Information Analyst function during days off, vacations,
etc.
The Records Bureau personnel must be indoctrinated in the changes
to the present reporting requirements and the manner in which
reports will be subsequently prepared. They must be shown how
to complete the Report Transmittal Request form. This training
will be accomplished through orientation sessions and demon
strations on the preparation and use of the output reports. On
the-job training following the orientation sessions will provide
the prime source o.f gaining the necessary skills.
The Police Department management must be oriented as to the
content of the reports prepared by this subsystem. Through
instruction, they must develop an awareness not only of what
material is routinely reported, but also of what this information
can mean to them in managing the departmental acti~ities.
They must be instructed sufficiently in the technical details of
the entire system as to know what additional information may
be available that is not routinely reported.
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6.11.4.2
6.11.5
-- [ -
C8-1204/030
They must be made aware of the limitaticns of the Reporting and
Information Use Subsystem as well as of its capabilities.
The Investigative Officers who are chal~ged with the responsi
bility of analyzing crime rates and their patterns, and who
must propose and implement c:rime preve,nt.i ve methods, must be
completely familiar with the Data Collection Subsystem, the
Data Extraction and Storage Subsystem, and the Reporting and
Information Use Subsystem. This knowledge is necessary to the
Investigator so that he is aware of the additional information
that may be made available to him that is not routinely
reported. He must also be completely familiar with what is routinely reported.
6-71
.~ -- . -~ .. -----~-~------- ----------~--
6.12
6.12.1
6.12.1.1
6.12.1.2
6.12.1.3
6.12.1.4
6.12.1
C8-1204/030
§QUIPMENT REQUIREMENTS
The following items are necessary for efficient operation of t.his subsystem.
Special paper for use in preparing the non-standard reports and
displays recommended in this subsystem specification.
Charting materials such as str.aight edges, triangles, french
curves, ink, lettering set, and special charting tape.
Reproduction equipment for making copies of the reports and displays.
A drawing table or large desk, and filing space for use by the
Information Analyst in the Records Bureau.
An electric calculator, capable of addition, subtraction,
multiplication, and rapid divi~ion, will be required by the
Information Analyst for use in preparing reports and displays.
This is required for accumulating totals and calculating
percentages as part of the monthly reporting routine.
6-72
••
i. 6.13
6.13.1
6.13.2
6.13.3
6.13.4
-,
C8-1204/030
USEFUL LIFE
The useful life of this subsystem is mainly dependent upon
subsequent changes to the police operation which would affect
this subsystem.
The system is flexible in that it may accommodate changes, and
quite extensive changes, but the main effect of these changes
would be upon the historical data accumulated that reflects the
subsystem operation before the change.
Each change to reporting requirements that would cause a change
in the historical reporting relationship should be investigated
to determine if a conversion of "old" data to reflect the
pattern of the "new" data is required, or even desirable. If
so, a "conversion index" should be established and the "old" data
reconstructed.
Examples of situations in which it may be desirable to convert
previously accumulated data to reflect an updated condition
are: (a) A portion of a District is changed. (b) A Beat within a District is enlarged, reduced, or eliminated.
(c) A Federal or State reporting requirement is added, changed,
or eliminated. (d) In-house reporting requirements or displays are added,
changed, or eliminated.
6-73
I~ 6.14
6.14.1
6.14.2
6.14.3
6.14.4
6.14.5
6.14.6
6.14.7
.------------------------.----------~----------------~~--~
C8-1204/030
SUBSYSTEM PERFORMANCE AND EVALUATION CRITERIA
This subsystem will be evaluated in the following manner in
accordance with the way it performs.
Timing Considerations. The subsystem ,must be cnpable of meeting
or improving the delivery dates (may be responses in terms of
minutes or seconds on verbal inquiries from the field) of reports
or responses prepared on the present system. I
Flexibility. Because reporting requirements change from time to
time, the importance of flexibility must be recognized. The
system must be capable of minor adjustments to output without
redesign of the basic files.
Conversion of Basic File Data. Should the data baseline be
changed, due to a realignment Qf districts for example, the
system must be able to accommodate conversion of basic file date
to correspond with the realignment, if necessary. This would
not apply to major conversions whe~e basic concepts are changed.
Accuracy. The information reported under this subsystem must be
accurate. One requisite of this accuracy is that the information
introduced into the system must be accurate.
Reliability. Since important decisions will be based upon the
information that i.5 delivered under this subsystem, the users
must have a high confidence .in the rell"abl"ll"ty f th o e reports~
Simplicity. The system must be demonstrated that it works , at thl~ same time be simple for the users to understand and
manipulate.
and
Acceptabiliiy. For the subsystem to be acceptable by the users,
it depends considerably upon its being sim}ile, re,liable, and
6-74
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6.14.8
6.14.9
-,
C8-1204/030
accurate. Further, it must be completely understood by the user.
A prime objective of the training requirements of this subsystem
must be to impart full knowledge of the system and its benefits
to the users.
Needs of Users. This subsystem must mpre fully satisfy the needs
of the users than did the previous system. Patrol personnel must
be given timely responses to requests for information~ Watch
Commanders must be provided with information on which to maintain
current visibility on crime and incident activity and on which
to base their planning obligations; Investigative personnel
must be provided with reports on criminal activity and corre
lation on methods of operation; Records personnel must be kept
aware of new or changed reporting requirements; the Police Chief
must be provided with informat~on concerning problem areas; all
departmental personnel must be provided with an overview of crime
and incident activity; departmental management must be provided
with information for planning and directing crime prevention
measures; and the information for routine and special reports
must be readily available and understandable.
Economy. The needs of the reporting subsystem must be met in a more economical manner than the present system. The per unit
cost of the information provided by the system must be less ~han
that of the present system.
6-75
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II II I
11
i ~
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'" ~"-----------~---'f""'-'------·
6.15
6.15.1
)
C8-1204/030
DOCUMENTATION OF TRADE-OFF STUDIES
In making the decisions necessary to complete this subsystem
specification, alternative solutions had to be identified,
reviewed, and the optimum alternative selected. Certain of the
trade-offs made, the alternatives considered, and the reasons for
making a specific decision are documented below.
Report Format
Alternatives:
(a) The bulk of the input data to this subsystem w,ill consist of
printouts from the Data Extraction and Storage Subsystem.
Use these printouts as is and instruct all users in the
Redondo Beach Police Department how to interpret and extract
information from them.
(b) Using the information from the printouts, prepare reports and
displays of a type more familiar than a printout.
Decision:
Select alternative (b) because:
1. A tabular' presentation or graphic display can present only the
pertinent information on a subject and leave off the additional
information included on the printout.
2. It would not be necessary to train every report user in the
Department to become proficient in the interpretation of
printouts.
3. The average user can better interpret data from a chart, '
table, or graph.
4. This will allow data from multiple sources to be recorded on
the same tabular or grap~ical display.
5. This allows for incorporation of a Crime Index Value to be
plotted on the display to allow measurement of , actual results
with a pre-established maximum "tolerance" level.
6-76
f I
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la,
~F
6.15.2
6.15.3
6.15.4
Display of Data
Alternatives:
(a) Make separate
(b) Make displays
offenses on a
C8-1204/030
displays for all offenses.
for only the most frequently occurring
regular basis.
(c) Make special displays for any offense upon special request.
(d) Make no data displays.
Decision:
Select alternatives (b) and (c) because:
1. A periodic and easily understandable display of data on the
"problem" offenses is needed on a regular basis to be able
to plan for coping with these offenses.
2. A display on a regular basis will help to indicate the
progress made from instituting a crime prevention program.
3. A display on an infrequent occurring offense, such as murder,
can be prepared on a special one-time basis when required.
Display Format
Alternatives:
(a) Make all displays on a standard format, such as a bar-chart.
(b) Adapt the display presentation to the material to be presented
and select an appropriate, easily understandable format.
Decision:
Select alternative (b) because:
1. The best understanding can be achieved through the best
presentation Df the data. However, it must be understandable.
2. This allows the incorporation of a Crime Index Value to be
superimposed on the display.
3. Any standard format imposes restrictions on the data that can
be presented. It decreases flexibility.
Information Analyst
Alternatives:
(a) Assign someone the full-time job of coordinating the Reporting
and Information Use activities within the Department.
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C8-1204/030
(b) Assign this task to the Records Bureau and have the
Records Clerks prepare the required reports when they
have completed their regular duties.
(c) Assign persons on a part-time, rotating basis to coordinate
these activities.
Decision;
Select alternative (a) because:
1. Departmental planning will be based, in part, on the infor
mation prepared under this subsystem. It must be timely to
be of maximum use. To provide the best assurance of reports
and displays being submitted wh.en needed, it win require
that someone be assigned whose primary responsibility is to
meeting the requirements of this subsystem.
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C8-1204/030
7.0 AUDIT SUBSYSTEM
An information system is, 110 better -than the validity of the data
upon which it is based. Therefore, to assure validity, it is , necessary to periodically audit the operation of the system for
procedural compliance and data quality.
RESPONSIBILITY
The responsibility for the audit of the system rests with the
Chief. He shall establish audit policies and review audit
results. He will be assisted in this responsibility by the
Commander of the Services Divi~ion. The Commander of the Services
Division shall establish the detailed audit points, the schedule
for audits, and shall personally conduct the audits. The audit
points and the schedules will be basically random in pattern
and shall be known only to the Chief and the Services Commander.
The basic points of audit shall be the major activities associated
with data collection, data extraction, and information use. The
time devoted to audit activity in total should not exceed the
equivalent of one day per mOhth. All audit points need not be
covered each month if prior audit has shown performance to be
satisfactory.
Q.ata Collection
The major activities associated with data collection are preparation
of the Event Card, Formal Reports, the Field Activity Card, and
the Active Case Record.
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C8-1204/030
Event Card
Preparation of the Event Card by Dispatchers shall be periodically
reviewed to assure that all appropriate events are being recorded
and that they are being recorded accurately. This may be accomplished
be reviewing Compl~ted EVent Cards and/or by occasionally filling
out a parallel set of Event Cards through use of a radio monitor
outside the Dispatch Room. This parallel set of cards would then
be compared to the actual Event Cards which cover the period of
time of the audit.
Formal Reports
Once each month, on a random basis, a sample of initial Field
Reports and followup reports shall be selected for review. This
review must include those minor reports submitted by filling
out the back of the Event Card. The reports shall be reviewed in
relation to proper reporting decision, correctness, and complete
ness of informational content.
Field Activity Cards
Each month, on a day selected at random, the Field Activity Cards
of five Officers shall be reviewed for that day. These Officers
will be selected at random. The following month, one of the
original'five will remain on the review list and four new Officers
selected for review. On the subsequent month, the original
Officer will be dropped while one of the four new names remains.
This practice shall continue each month, assuring that all Officers
are reviewed over a period of time. In this manner, no Officer
can anticipate when he will be reviewed.
The review of Field Activity Cards shall include (a) an examination
of the activities in regard to reasonable activity and elapsed time,
(b) a comparison of the number of activities and the average elapsed
time for each against departmental averages by type of activity, and
(c) the adding of total elapsed time on the Field Activity Card to
the total time recorded for that day on the Event Cards for each
of the five Officers. A reasonable time distribution must result,
i.e., the individual Officer's total time should not equal more than
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C8-1204/030
seven and one-half hours (exclusive of Code 7 and Watch Comm
ander's briefing time). If questionable entries become frequent,
supervision shall be required to spot check the activity of the
Officer(s) in question.
Active Case Record
The preparation of Active Case Record'Cards shall be reviewed
through random check of Investigator activity against the Active
Case Record entries. Additionally, when court time or other
actions are logged on an Activity Card, these entries should
'occasionally be checked back against the associated Active Case
Record. The same random check may be run when followup or
concluding reports are received by the Records Bureau.
Data Extraction
The major audit point in the data extraction process is the pre
paration of Fact Sheets. Once each month a sample of no less
than twenty Fact Sheets shall be selected for review. These Fact
Sheets shall be compared with the source reports and any deficiencies
will be noted and reported to the person who prepared the Fact
Sheet. An additional audit shall include the pulling of the
Master Index Cards associated with these Fact Sheets for a
verification of keypunching. If an error in keypunching of
greater than one percent is detected over a period of six months,
keypunch procedures and training must be evaluated.
Infonnation Use
The requirement for regularly produced reports and ~isplays must
be periodically validated. ,On a semi-annual basis, a letter '
shall be sent to all report recipients requiring them to notify
the Infonnation Analyst of continuing need or the report will
no longer be provided to them.
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AUDIT REPORTS
The Services Commander shall prepare Audit Reports for the
Chief's review and signature. An example of an Audit Report
format is shown in Figure 7.3-1. After the Chief has reviewed
and signed the Audit Report, copies will be distributed to the
concerned employee, to his supervisor, and to the Audit Report File.
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TO:
FROM: (Concerned Employee)
Chief of Police
INFORMATION SYSTEM AUDIT FUNCTION
C8-1204/030
Audit Report
DATE:
The attached report, transaction record, or activity was reviewed as part of the sample randomly selected by our Audit System.
The subject of this audit item is:
My findings are as follows:
(evaluation, improvement suggestions direction for corrective action, commendation, remarks) ,
cc: (Concerned Supervisor) Audit Report File
L. J. Sunyich, Chief of Police
Figure 7.3-1
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8.0 SYSTEM COMPUTER A~ TIME-SHARING COMPATIBILITY
The following discussion validates the criteria followed in the
design of the Redondo Beach Police InfOrmation Management System,
for determining the possibility of later adapting it to a Time
Shared Computer System.
1. What are the advantages and disadvantages of Time-Shared
versus Batch Processing?
Answer: Both methods offer numerous advantages and dis
advantages. The recommendation is for a Time-Shared, On
Line System with background processirg in "Batch-Mode".
2. How dqes the Redondo Beach system lend itself to a "Fv...'eground"/
"Background" processing type ,of approach?
Answer: Excellent. While high priority "conversation" or
middle priority "stand by" processing is not taking place,
low priority utility processing from "deposited" programs
can be performed.
3. What would be considered high prior:i.ty, middle priority and
low priority processing?
Answer: High priority would consist of "conversation" types
of inquiries such as fast response to all inquiries such as
license checks, suspect case characteristic checks, warrant
checks,and the like.
Middle priority would be composed of "stand by" types of
inquiries that could wait until high priorities are
processed. Examples would be inquiries concerning found
or recovered auto or property, specific case facts and
disposition, and routine events of the last twenty-four hours.
Low priority. would be utility processing from "deposited"
programs for monthly, quarterly, annual, and periodic
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internal departmental and external State and Federal
Bureau of Investigation reporting requirements.
4. How does the complexity of the Redondo Beach system lend
itself to a "Time-Shared" mUlti-task processing environment
as previously described?
Answer: Very well, since long co~putation processing is
practically non-existent. Instead, the dedicated system's
primary function would be that of rapid search and information
retrieval. Also, the basic concept or approach used in this
system provides for a very minimum of search and retrieval
time since the numerical "fact" representation e.mployed in thle
system is readily adaptable to common indexing, addressing
and "table look-up" techniques. These techniques not only
accelerate processing but also minimize programming effort.
It is an uncommonly uncomplicated system.
5. What about primary and secondary storage requirements?
Answer: These are kept to a minimum since over ninety percent
of the data elements captured and stored in the system are
numerical values which can be described in "packed decimal"
form. This not only conserves storage since these numbe~s
are represented by their binary configuration, but it also
speeds up processing time by eliminating the need of the system
to pack and unpack data.
6~ What happens when the Time-Shared System is down? Is a backup
system necessary for insurance?
Answer: .A backup system is not necessary. The system was
designed so that every record inoutted to the system is in
itself a "self -contained" unit record in punched ca1'd media.
After inputting to the system, these same punched cards are
the backup insurance. If the Time-Shared System i.s down, the
cards may be processed on peripheral equipment. The disadvantage
to processing the information using the backup cards when a
Time-Sharing system is normally employed isthat only one job can
be processed at a time. Response time would be considerably
delayed.
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7. What are the economic factors involved in installing a
Time-Shared computer system to accommodate the Redondo
Beach system?
Answer: At the present time, it is out of the question.
Hardware costs s ~~·ftware costs, and labor costs would make
it prohibitive in terms of maximum usage, efficiency of
people, and computing equipment for total money spent.
8. How, then, could such a system be economically justified?
Answer: On a regional or cooperative basis with many users,
each would share the costs in proportion to their processing
needs. On this basis, a small organization woul~ be better
able to justify its cost.
9. On what basis would the charges be pro-rated fairl~ to the
many users?
Answer: According to time used at priority level
According to channels, devices, and consoles used
According to amount of mainframe time used
Computer manufacturers have software packages available that
will deep track of these times and bill the user accordingly.
10. If there are many users, how would the computer time be
scheduled fairly?
Answer: On a "first come, first served" basis. Since, as . mentione~ previously, long computations are seldom required,
there would not be long delays of any consequence. The
computer would schedule those requests received simultaneously
such that those requiring the least amount of search time
would be given the highest priority.
11. So that the Time-Shared computer system would be economically
feasible, what would the minimum number of users have to be?
Answer: If the user was of sufficient size, that is, a city
of 500,000 popUlation or greater, one would be enough.
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Otherwise, it would depend a great deal not only on the size
but also on the geographic proximity of the users. For
example, if there were four users and they were the cities of
Redondo Beach, Hermosa Beach, Manhattan Beach, and Torrance,
the total cost to each city would probably amount to somewhere
between $7,000 and $9,000 a month. On the other hand, if as
many as ten cities were sharing the costs, it would decrease
each city's cost to $4,000 to $5,000 a month, without any
loss in the effectiveness of the system.
12. Are there any other advantages to a regional Time-Shared
computer system? Answet: All of the advantages would be too numerous to
mention. However, a few would be: (a) With the files of several cities available, a search for
likely suspects to a crime based on case (modus operandi)
characteristics is greatly enhanced. Although the suspect
in question may not be on the files of the city where the
crime was committed, he might be on the files of an
adjacent "user" city. (b) Autos and other property stolen in one city and recovered
in an adjacent "user" city.
(c) Warrants and citations issued in one city where the
person resides in an adjacent "user" city.
(d) Persons reported missing in one city who turn up in an
adjacent "user" city.
(e) A signifi~ant amount of keypunching and verifying of
input to the system would be eliminated since the infor~ mation on one subject that might be duplicated in one or
more of the other "user" oity filee (such as warrants)
would only have to be captured once for general use by
all user cities.
13. Under a regional Time-Shared computer system, how could the
rights of the individual be protected from the unauthorized
disclosure of what might be considered classified or confi
dential information?
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Answer: The system was designed to maintain anonymity through
out. As was mentioned previously, over ninety percent of the
data captured and stored by the system is in numerical values
only. Responses to any inquiry, where anonymity is desired,
will be simply a city designation and a file number. It
would then be solely to the discretion of the city in which
the file resides, whether or not they wish to disclose the
contents of that file via radio, teletype, photostatic hard
copy, wire photo, or any other media of communications.
14. What are the economic factors involved in implementing a
regional Time-Shared computer system in regards :to file
creation, maintenance, and maximum effectiveness?
Answer: Since file creation and maintenance is a major expense
factor that many times is over looked, when embarking '.Ipon the
development and implementation of any computerized system,
the recommendation would be as follows:
(a) No city should embark upon a Time-Shared computer system
until they had already created a file of from six months
to a year of current event, crime, arrests, traffic
accidents, citations, warrants, and related incident data
in the prescribed format and media for input to a tried
and proven system. Such a file would preferably contain
a backlog of data on all arrests and significant crimes
of the past five years.
(b) Before embarking upon the time and expense of file
creation, a prototype of the Time-Shared computer
system described herein should first be built, tested,
and approved by all who wish to subscribe to it.
The Redondo Beach system has the unique advantage of satisfying
many of the internal and external reporting requirements simultaneouGly
with file creation, with minimum expenditures of time and cost,
using already existing Electric Accounting Machine (EAJA) hardware,
and yet retaining complete transferability upwards to a "Time-
Shared" regional based computer system.
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