2  

Tender Form Letter accepting Terms and Conditions and submission of Tender Document

Place________________

Date ________________

Shri Shekhar Bhatnagar

Regional Director

Reserve Bank of India

Mahatma Gandhi Marg

Kanpur

Dear Sir,

Tender for Transportation of Coins packed in Bags from / to Reserve Bank of India, Kanpur to / from Currency Chests in the states of Uttar Pradesh and Uttrakhand / Government of India Mints and other offices of the Reserve Bank of India etc.

We have carefully read, examined and understood the specifications, general instructions and special

conditions relating to the works specified in this Tender Document and having visited and examined the

site/s of the works specified in the said memorandum and having acquired the requisite information relating

thereto as affecting the tender, I / we hereby offer to execute the works specified in the said memorandum

within the time and under the terms and conditions specified in the memorandum / tender document at the

rates mentioned in the Part II (Price Bid) and in accordance, in all respects, with specifications and

instructions in writing referred to in articles of agreement, general instructions to the tenderer(s) and special

conditions by and in all other respects, in accordance with such conditions in so far as they may be

applicable.

Signature and Seal of Applicant

Witness

1.

2.

Enclosures-

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Part I of Tender Document

Nature, Scope of Work and Terms and Conditions

Sr. No.

Particulars Details

1 Description of works Works involves Transportation of Coins packed in Bags from / to Reserve Bank of India, Kanpur to / from Railway Station, Kanpur; Currency Chests located in Uttar Pradesh and Uttarakhand, Government of India Mints and other offices of Reserve Bank of India etc. at the risk and responsibility of contractor, under Bank Guarantee arrangement.

2 Estimated cost / expenditure

During the period from January to December 2013, an expenditure of Rs 39.69 lac (Approx.) was incurred for transportation of coins. The amount is indicative only and the Bank is not under any obligation to incur expenditure equal to or exceeding the estimated cost / expenditure mentioned in this memorandum.

3 Agreement to be entered into with bank

As set out in the Draft Contract Agreement given in the tender document.

4 Ernest Money to be deposited

Rs 78000/- (Rs. Seventy Eight Thousand only)

5 Contract Period One Year from the date of signing the agreement. 6 Security Deposit Rs.2,00,000/- (Two Lacs only)

A. Only as matter of illustration, the bidders may note that in the year 2013 (January to December), 31.21

crore pieces of coins worth 154.46 crore (approx) were transported by road over approximate aggregate

distance of 33,000 Kms. The work was carried out though means of 81 trucks trips. The contractor has

furnished bank guarantee of Rs.75.00 lacs. The quantum of work may vary over that of the last year.

However, it is expected to be higher during the year 2014-15

i) In order to full dependencce on single contractor and pave the way for smooth and timely supply of coins

by the Bank, the work will be distributed based on kilometres covered during the year.

The division of work will be as under in the event of there being more than one L1 bidder, entire work will be

equally distributed (50:50), 33.3:33.3:33.3 etc. Among the L1 Bidders.

ii) Otherwise, the entire work will be split between L1 and L2 in the ration of 60%:40% (approx) subject to L2

bidder agreeing to accept the rates offered and accepted by L1 bidder. This is without any prejudice to the

supply capacity of L1 bidder and only to reduce full dependence on single contractor.

iii) In case L2 bidder is not agreeable accept the rates offered by the L1 bidder then L3, L4 etc. bidders in

that order shall be given opportunity to match L1 rates for awarding the balance 40% of work.

iv) if L2 , L3 and L4 etc. bidders are not agreeable to match the offered rates of L1, then the balance

estimated work (40%) will also be awarded to L 1 bidder.

B. Each contractor shall provide number of trucks as demanded by the Bank from time to time as per

specifications given in the this document. The trucks shall be exclusively used for transport of coins.

2. The rates quoted will remain valid for 90 (Ninety) days from the date of opening of Part I of the tender

and this period of validity can be extended for such period as may be mutually agreed between the Bank

and bidder in writing.

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3. In case the Tender is accepted and the bidder does not carry out the work on being awarded the tender,

tenderer will forfeit the Ernest Money Deposit (EMD).

4. Bank reserves the right to accept or reject any or all the tenders either in full or in part.

5. Tenderer should have minimum three years experience in carrying out similar work.

(i) Should have substantial means (Annual turnover at least 30% of estimated expenditure during the

last three years i.e. 2010-11, 2011-12 and 2012-13 duly certified by Chartered Accountant) and

maintaining an account with one of the Public Sector / Scheduled Commercial Bank during the last

three years.

(ii) The Tenderer should furnish financial statements for the last three years i.e. 2010-11, 2011-12 and

2012-13 duly certified by Chartered Accountant.

(iii) It is desirable that the Tenderer should have an office based at Kanpur for execution of the contract.

In case the work is awarded to a bidder he shall establish such an office within 15 days of awarding

of the work.

6. The tender form must be filled in English or Hindi and all entries must be made by hand and written in ball

pen. If any of the documents is missing or unsigned, the tender may be considered invalid by the Bank at its

discretion.

7. Insertions, postscripts, additions, over-writings and alterations shall not be valid unless duly authenticated

by the tenderer. Failure to authenticate insertions, postscripts, additions, over-writings and alterations may

lead to rejection of the bid.

8. Rates should be quoted in both words and figures. In case of discrepancy between the rates as quoted in

words and figure, rates quoted in words shall be treated as authentic and correct.

9. The tenders should be complete in all respects with all attachments/ enclosures/Annexs.

(i) In case of company/firm, Power of Attorney/Authorisation with the seal of the company/firm in the

name of the person signing the tender documents.

(ii) Documentary evidence / certificates in support of the claims made in relation to the eligibility

conditions / criteria mentioned in this Tender Document.

(iii) Any other information the tenderer wishes to furnish should be submitted separately on his letter-

head.

10. Part II of the bid should contain only rates / quotation in the format prescribed in this Tender Document.

11. Pre-bid Meeting A pre-tender briefing/meeting with the interested parties will be held at 11.00 hours on May29, 2014 at Issue

Department, Reserve Bank of India, Mahatma Gandhi Road Kanpur to clarify any point or doubt raised by

the prospective bidders. No separate communication shall be sent for this meeting. The bidders are advised

to visit the site/s of work/s / activities, viz. Bank premises, railway stations and acquaint themselves with the

site conditions before submission of tender.

12 The tenders / bids should strictly comply with the terms and conditions set out in this tender document.

The tender containing deviation from the stipulated terms and conditions is liable to be rejected.

13. All information, correspondence/letters shall be submitted and addressed to Shri Shekhar Bhatnagar,

Regional Director, Reserve Bank of India, Kanpur.

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14. Tenderers shall deposit as Earnest Money, a sum of Rs.78000/- (Rs. Seventy Eight Thousand Only) by

a Demand Draft or Banker’s Cheque favouring Reserve Bank of India payable at Kanpur. Alternately, the

tenderer may furnish an irrevocable unconditional Bank Guarantee issued by a scheduled bank in India for

an equivalent amount towards Earnest Money Deposit as per format enclosed (Annex I). The Bank

Guarantee shall remain valid and un-discharged for such period as may be specified for keeping the tender

valid i.e. ninety days from the date of opening the Part I of the bids. If the Tenderer, after submission of

the tender, demurs, resiles or deviates from his/their offer or modifies the terms and conditions thereof which

are not acceptable to the Bank, the EMD shall be forfeited.

15. Tender not accompanied by the prescribed Ernest Money Deposit (EMD) shall be rejected.

16. The above Bank Guarantee shall stand discharged on non-acceptance of the tender and on production

of a new Bank Guarantee towards Security Deposit in the enclosed format (Annex II), but not earlier than the

expiry date of the period for which the tender is to be kept valid in terms of this tender document.

17. Should the invitation to Tender be withdrawn or cancelled by the Bank, which shall have the right to do

so at any time, the EMD shall be refunded.

18. Should the successful Tenderer fail to furnish the Security Deposit, EMD shall be forfeited without

prejudice to his being liable for any further loss or damage incurred in consequence, by the Bank.

19.. Successful tenderer/ bidder will be required to furnish to Bank a bank Guarantee of Rs 1,00,00,000/ (Rs One crore) as value of consignment of coin bags. Additional Bank Guarantee may demanded by the

Bank in case of need for short periods during the year.

20. The weight of packed coin bags may vary from six to twenty kilogram each depending upon the

denomination.

21. The loading and unloading of coin bags and / or coin boxes shall be carried out in a closed area called

the safety-yard in Reserve Bank premises. The size of the vehicles provided by the Contractor should be

such that they can be taken into the safety yard for loading and unloading.

23. The vehicles should have valid National Permits and should conform to the norms prescribed by the

relevant Regional Transport Authority (RTA). The vehicles when fully loaded with coin bags should not

exceed the permissible laden weight of the vehicle. Delay or disruption in transportation and / or supply of

coin bags due to overloading shall entitle the Bank to impose penalty of Rs.2,000/- (Rupees Two Thousand

Only) on each occasion.

24. Opening of Tenders

24.1 Part I of the tenders will be opened on June 10, 2014 at 15.00 hours IST in the office of the Deputy

General Manager, Issue Department, Reserve Bank of India, Mahatma Gandhi Marg, Kanpur PIN 208001 in

presence of tenderers or their authorized representatives, who chose to be present.

24.2 Price bid (Part II) of only such of the tenderers who are found eligible after scrutiny of their Part I of the

tenders will be opened subsequently on a working day which will be intimated to all the eligible tenderers.

Eligible tenderers or their authorized representatives shall be allowed to be present on the occasion.

24.3 The tenderer, whose tender is not accepted, shall not be entitled to claim any costs, charges, damages

and expenses of and incidental to or incurred by him for or in connection with his submission of tenders.

Similarly, no tenderer entitled to claim any costs, charges, damages and expenses of and incidental to or

      6  

incurred by him for or in connection with submission of tenders if the Bank to modifies, withdraws or scraps

the tender.

25.Terms of contract and payment

25.1 On receipt of an intimation from the Bank of the acceptance of his/their tender, the successful tenderer

shall sign an agreement with the Bank within a week in accordance with the Draft Agreement and the

schedule of rates annexed hereto. However, the written acceptance by the Reserve Bank of India of a

tender will constitute a binding contract between the Reserve Bank of India and the successful bidder/s.

25.2 The successful bidder shall deposit a sum of Rs.50,000 (Rupees Fifty Thousand Only) in the form of

cash, fixed deposit or a Bank Guarantee. The Fixed Deposit and Bank Guarantee should be issued by a

scheduled commercial bank and be co-terminus with the Contract Agreement. The Fixed Deposit should be

duly discharged and delivered to the Bank under a Letter of Delivery mentioning the purpose of the delivery

and authorising the Bank to receive the proceeds of the FD.

25.3 All compensations or other sums of money payable by the Contractor to the Bank under the terms of

this contract shall be deducted from the Security Deposit or other dues payable or becoming payable to the

Contractor. Shortfall in the Security Deposit caused by such deductions shall be made good by the

contractor within seven days from such deduction/s failing which the Bank shall recover interest at the

simple rate of interest of 18.00 pa for the amount of shortfall and the period for which such shortfall

continues.

25.4 The Contractor shall not assign the contract or subcontract any of the works to be discharged by him

under this contract. In case of breach of this condition, the Bank may rescind the contract and forfeit the

Security Deposit without prejudice to its rights to exercise other remedies / institute other proceedings.

25.5 The functioning of the RBI, for which this tender has been issued, are time-critical, sensitive and

confidential. Therefore, the contractor should supply sufficient number of GPS enabled bullet proof, fully

covered metal-bodied trucks with locking arrangements, as specified / described in the notice of requisition

placed / served by the Bank on the Contractor at such notice as may be specified elsewhere in the tender

document. In case of transport, additional GPS enabled metal covered trucks/containers with locking

arrangements would be allowed to be engaged by the contractor. Decision of the Bank regarding the fitness

of such vehicles shall be final and the Contractor shall replace unfit vehicles with other fit vehicles. Failure to

supply the number of vehicles as demanded in the requisition notice served on the Contract shall entitle the

Bank to impose and recover penalty of Rs.5,000 (Rs. Five Thousand Only) on each occasion.

25.6 The successful tenderer shall submit lists of drivers and helpers/cleaners engaged / to be engaged by

him for discharge of the contract. He shall furnish the names, present addresses, permanent addresses of

the drivers, cleaners, employees and supervisors etc. whom he has engaged or shall engage for discharge

of the contract awarded to him immediately but not later than five days of the awarding of the contract. The

contractor shall get the antecedents and character of all the drivers and cleaners/helpers etc. engaged by

him verified by the Police Department before the commencement of the contract. Failure to do so may lead

to abrogation of the contract by the Bank and the Bank shall forfeit the Security Deposit. The contractor shall

ensure that the drivers engaged by him always possess valid driving license during the contract period.

25.7 The Bank shall make payment of bills on a monthly basis. The payment will be made within 10 (Ten)

working days after the submission of bill complete in all respects.

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25.8 The tenderer should thoroughly go through the contents of the Draft Contract Agreement and only

those who are willing to fulfil all the terms of the agreement and the general instructions and special

conditions should submit the tender.

26. Taxes

The prices quoted shall be inclusive of all taxes, duties, local levies, works contract tax, Value Added Tax

(VAT) imposed by Central/State Government / Local Bodies/ Toll tax (at Toll Plaza) at the prescribed rates.

If the Tenderer fails to include such taxes and duties in the tender, no claim thereof will be entertained by the

Bank afterwards. The payment made to contractor should be subject to TDS as applicable under Income

tax law/rules. The contractor shall indemnify and keep indemnified the Bank against any pecuniary loss

suffered due to payment of tax, duties and levies which the Bank may be required to pay on demand /

orders issued by any court, statutory or administrative authority or municipality. Amount paid by the RBI in

pursuance of such orders / demands shall be recovered from the Security Deposit or other dues payable to

the contractor failing which the amount shall be deemed as debt due by the contractor to the Bank with

interest at 18% pa.. The Bank shall have the right to institute appropriate legal proceedings for recovery of

such amounts along-with the costs.

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Details to be filled in by tenderer A. Details of the Tenderer

Sr. No.

Particulars Details

1 Name of the Tenderer

2 Address (Please furnish proof of address like Telephone Bill, Electricity Bill, Mobile Bill, Bank Account Pass Book etc.)

3 Telephone Numbers (Landlines)

4 Mobile Numbers

5 Fax Numbers

6 E-mail addresses

7 Income Tax PAN (Furnish Photocopy)

8 TAN (Furnish Photocopy)

9 Service Tax Registration No. (Furnish Photocopy)

10 Licence Number (under Section 12 (1) of the Contract Labour (Regulation and Abolition Act 1970). Please furnish a copy of the Licence

11 Constitution of the tenderer (Furnish documentary evidence like Memorandum / Articles of Association, Partnership Deed etc. in support)

12 Names of the Proprietor/Partners/Directors (Furnish documentary evidence like Memorandum / Articles of Association, Partnership Deed etc. in support)

13 Number of GPS installed Fully Metal Covered Trucks with Door and Locking arrangements owned by the tenderer. (Submit copies of the Certificate of Registration, Insurance Policies, Fitness Certificates, PUC, evidence of GPS installation etc. for each vehicle)

14 Maximum number of GPS installed Fully Metal Covered Trucks with Door and Locking arrangements which the tenderer can arrange at a time if demanded by the RBI.

15 Current Account Number and date of opening of the same

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16 Name and address of the bank and the branch where the account is maintained (Please submit a certificate from the bank or a cancelled cheque form in support of the same)

17 Details of contracts which had been carried out in the past or are under existence at present. Please furnish documentary evidence like self certified copies of contract award letters, agreements, certificates issued by previous users.

Sr. No.

Name of the institution Address of the institution

Telephone Number

Period of the contract

Value of the contract

I

Ii

Iii

Iv

V

vi

19 Names and Phone Numbers for conveying requisitions for vehicles and labourers Name Designation Phone

Number Mobile

Number Fax No. E-mail

address

20 Details of the Ernest Money Deposit i Number of the Demand Deposit /

Bankers Cheque / Bank Guarantee

ii Amount (in digits and words) iii Name of Bank

iv Name of the Branch

v Address of the Branch

vi Telephone Number of the Branch

vii Mobile Number

viii Fax Number

ix E-mail Address

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B. Details of the Owned Vehicles

Sr. No.

Make and Type

Capacity (in Tons)

Registration No.

Expiry date of

the fitness certificate issued by the RTO

Height of the

vehicle

Locking arrangements

available in the vehicle

Insurance Policy

Type and Expiry Date

1

2

3

4

5

6

7

8

9

10

C .Details of the Additional Vehicles which the contractor shall be able to arrange/ offer to RBI if required:

Sr. No.

Make and Type

Capacity (in Tons)

Registration No.

Expiry date of

the fitness certificate issued by the RTO

Height of the

vehicle

Locking arrangements

available in the vehicle

Insurance Policy

Type and Expiry Date

1 2 3 4 5 6 7 8

1

2

3

4

5

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Sr. No.

Name of the owner Whether any agreement has been entered into with the

owner

If yes, date of agreement

Date of expiry of the

contract / agreement

Whether a copy agreement has been attached with the tender

or not 9 10 11 12 13

1

2

3

4

5

Signature of the Tenderer

Seal

Place:

Date:

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Section V AGREEMENT FOR TRANSPORTATION OF COIN BAGS FROM / TO RESERVE BANK OF INDIA TO/FROM RAILWAY STATION, KANPUR, CURRENCY CHESTS LOCATED IN UTTAR PRADESH AND UTTARAKHAND, GOVEREMENT OF INDIA MINTS AND OTHER OFFICES OF RESERVE BANK OF INDIA ETC.

THIS AGREEMENT, made at Kanpur on this ______________day of _____________of year Two Thousand Fourteen between the Reserve Bank of India, a Body Corporate established under the Reserve Bank of India Act, 1934 hereinafter referred to as “the Bank” and having its office, inter alia, at Kanpur and represented by the General Manager, Issue Department, Reserve Bank of India, Kanpur (which expression shall include his/her successors in office) of the FIRST PART and ___________________________________________________ (Name of the Contractor) carrying on business as Sole Proprietor/Partner/Director of M/S. ___________________________________________________ having its principal place of business at __________________________ hereinafter referred to as “the Contractor" (which expression shall include his heirs, legal representatives, successors) of the SECOND PART.

WHEREAS, the Bank has invited and the Contractor has submitted tender for transportation of coin bags by

strong metal bodied fully covered trucks / canters with door and locking arrangements hereinafter referred to

as “vehicles” to and for the use of the Bank for a period of one year from =====, 2014 to =======, 2015

(both days inclusive) hereinafter referred to as “Contract Period” at the rates and on the terms specified

herein read with the schedules hereto annexed. Further, in respect of the vehicles to be provided to the

Bank for transportation purpose, the Contractor shall abide by the applicable laws, rules, orders, regulations,

permits, permissions etc. And whereas the Bank has accepted such tender and it has been agreed by and

between parties to enter into this Agreement.

NOW IT IS MUTUALLY AGREED BETWEEN THE PARTIES HERETO AND DECLARED AS FOLLOWS:

1. Work

1.1 The Contractor shall, at all times during the Contract Period, within twelve hours from the receipt of

written or verbal notice / requisition to the effect from the Deputy General Manager / General Manager,

Reserve Bank of India, Issue Department, Kanpur or any subordinate officer/s, supply as many vehicles as

may be required for transporting coin bags at the appointed time, date and place as specified in the notice /

requisition. Such Notice / Requisition may be delivered to the contractor by means of telephone or mobile

phone or fax or e-mail.

1.2 The notice so given shall be complied with, even if it requires working outside the ordinary business

hours or on day/days declared as Public Holiday/s under the Negotiable Instruments Act, 1881 or any other

extant statute / provision applicable in this respect.

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1.3 A notice / requisition may be cancelled by the Bank by issuing another notice orally or in writing not less

than three hours before the time fixed for transportation of coin bags. In such cases the Bank shall not make

any payment to the contractor by way of remuneration / compensation etc. Further, when remittances are

received / despatched beyond the scheduled time of arrival of the specified train because of their late

running, the Contractor shall not be entitled to any charges on the account.

However, if a notice / requisition is cancelled less than three hours before the time fixed for transportation of

Coin Bags the Bank shall pay fixed charges for the number of vehicles indicated in the requisition or number

of vehicles actually supplied for the work, whichever is less.

1.4 On urgent occasions/cases the Contractor shall comply with the request to provide vehicles in sufficient

number at shorter notice of three hours. The decision regarding any occasion/case being urgent shall rest

with the Bank and it shall be sufficient for the purpose of this contract that the Bank has conveyed such

notice and identified it as urgent. The Contractor shall comply with the same and act accordingly.

1.5 [If necessary, a notice / requisition given under Para 1.4 above may be cancelled by the Bank. In such cases, Bank shall pay fixed charges for the number of vehicles indicated in the requisition or number of vehicles actually supplied for the work, whichever is less.] 1.5 The Contractor should ensure that all the works/activities are carried out in a proper, careful,

expeditious manner. The complete works/activities should be carried out without causing any damage

to the packed currency note boxes / coin bags.

1.6 Contractor shall ensure that no damage to Bank’s property or property or person of employee/s of

Bank or property or person of any other person is caused while carrying out the work. If any such

damage is caused, Bank shall recover the loss from contractor as per the quantum decided by the

Bank or liability imposed or likely to be imposed on the Bank.

1.8 The Contractor shall carry and deliver coin bags to or from such of the places as are specified in the

scope of works and shall be paid for at the rates quoted by him and accepted by the Bank.

1.9 The Contractor shall make good and reimburse to the Bank any damage or loss sustained by reason of

any defect(s) in the vehicles, insufficiency of vehicles (either in number or in capacity), inability to run the

vehicle/s due to mechanical problems or expiry of validity period of any certificate/s, licence/s or any

permission/s necessary for running of the vehicles.

1.10 If at any time the General Manager / Deputy General Manager finds that; through the default of the

Contractor, owing to insufficiency or delay or failure or other deficiency / insufficiency in the supply of

vehicles or communication, consignment cannot be dispatched/received in due time, the General Manager

/ Deputy General Manager shall have the right to cancel the requisition and reject all vehicles supplied on

the occasion and get the work done otherwise. The Bank shall recover the differential of the expenditure

incurred by it on making the alternate arrangements for carrying out the work. In addition, the Bank may

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impose a penalty for each of such incidents without any ceiling on the aggregate amount of penalty during

the Contract Period. Amount of such penalty shall be calculated, generally but not limited to, by calculating

the cost of man hours of RBI employees and officers wasted due to such default, failure or insufficiency

and time loss in making alternate arrangements. Such penalty may be reduced or waived if the contractor

furnishes good explanation with appropriate documentary evidence that the default, delay or deficiency

was caused due to reasons beyond his control. Such expenditure and penalty shall be recovered from the

Security Deposit or any amount due or falling due to the Contractor failing which such amount shall be

recovered as debt along with interest at the simple rate of interest at 18.00% per annum (pa) from the

Contractor. The Bank shall have the right to institute appropriate proceedings for recovery of such debt. If

such amounts are recovered from the Security Deposit, the Contractor shall make good the deficiency so

arising in Security Deposit within five working days. The Bank shall have the right to charge interest at

simple rate of 18% pa for the amount of deficiency and during the period of such deficiency.

1.11 In the event of any delay by the Contractor in complying with any requisition/ notice given as

aforesaid, the General Manager / Deputy General Manager, Issue Department may impose a fine up to

Rs.5,000/- (Rupees Five Thousand Only) for delay of each hour or part thereof. Provided also that if such

delay be less than half an hour on any occasion, the General Manager shall not impose any penalty but

shall warn the Contractor, The repetition of delay, even after such warning, whether on the next day or any

succeeding day and whether such delay be for half an hour or less the said penalty may be imposed as

aforesaid. The amount of such penalty will be recovered from the Security Deposit or any amount due or

falling due to the Contractor failing which such amount shall be recovered as debt from the Contractor. The

Bank shall have the right to institute appropriate proceedings for recovery of such debt. If such amounts

are recovered from the Security Deposit, the Contractor shall make good the deficiency so arising in

Security Deposit within five working days. The Bank shall have the right to charge interest at simple rate of

18.00% pa for the amount of deficiency and for the period of such deficiency.

1.12 The operations to be entrusted to the Contractor are time-critical. Therefore, the contractor should

supply sufficient number of GPS enabled metal-bodied covered container trucks with locking arrangements

at such notice as may be specified by the Bank. The Contractor shall ensure to carry the entire

consignment in a single convoy. Failure to do so shall be treated as deficiency in service.

1.13 The contractor shall not carry any other goods or persons in the trucks with the RBI consignment.

1.14 The contractor should normally follow the shortest route available for destination. If for any reason,

other / longer route is required to be followed, prior intimation will be given to Bank and permission

obtained. Evidence will be required to be submitted along the bill in support of the reasons cited for

following the longer/ other route to destination.

1.15 The Contractor shall provide vehicles with Global Positioning System (GPS) for the purpose of tracking

the movement and location of the vehicles used for the works carried out in terms of this agreement.

1.16 Bills for running of the vehicles engaged for carrying out the works under this agreement will be paid

after deduction of taxes at source as applicable and rounding off the final amount to the next higher rupee.

1.17 The Contractor shall not assign the contract or subcontract any of the works to be discharged by him

under this contract. In case of breach of this condition, the Bank may rescind the contract by serving a notice

      15  

in writing and forfeit the Security Deposit without prejudice to its rights to exercise other remedies / institute

other proceedings.

1.18 Bills, complete in all respects, shall be paid within ten working days after the date of receipt by the

Bank.

2. Security Deposit 2.1 For the proper performance of the contract, the said Contractor shall deposit a sum of

Rs2,00,000/(Rupees Two Lakh) with the Bank in cash, Fixed Deposit or irrevocable Bank Guarantee

issued by a Scheduled Commercial Bank for the execution and due fulfilment of the contract and no

interest shall be payable on the amount of Security Deposit. Tenure of the Fixed Deposit submitted as

Security Deposit shall be co-terminus with the Contract Period. The Contractor shall discharge the FD

Receipt and deliver the same to the Bank with a Letter of Delivery. The reason of submitting the FD

Receipt to the Bank shall be clearly mentioned in the Letter of Delivery. No interest shall be paid by the Bank on the Security Deposit.

2.2 The transportation of the consignment shall be at the risk and responsibility of the Contractor. The

Contractor shall furnish an Irrevocable Bank Guarantee of Rs.2,00,00,000/- (Rupees Two Crore) issued by a

Scheduled Commercial Bank to cover the value of the consignment. If additional vehicles are required by

the Bank for carrying out the work of supply of Coin Bags to the currency chests etc., the Contractor shall

furnish additional Bank Guarantees, as advised by the Bank, so that the value of the consignments sent

through the additional vehicles is covered by the Bank Guarantee.

3. Identity and Police Verification 3.1 The Contractor shall furnish a list containing the names of the drivers, helpers, supervisors or other

employees / officials who shall be associated with carrying out of the work subject of this agreement

immediately after receipt of the letter from the Bank regarding allotment of the contract / intimation of

inclusion of his name in the panel of contractors for the work which is subject of this agreement. The

Contractor shall also furnish the photographs, residential addresses, permanent addresses and character

certificates of drivers, helpers, supervisors or other employees / officials referred to above.

3.2 The Contractor shall issue Photo Identity Cards to all the drivers, cleaners, helpers and supervisors etc.

who may be associated with the discharge of the work/s subject of this agreement.

3.3 The Contractor shall get the antecedents and character of all the drivers, helpers, supervisors or other

employees / officials referred to above verified by the Police Department before the commencement of the

contract.

4. Communication Keeping in view, the sensitive nature of the work it is required that the Bank is always in a position to

communicate with the contractor. The contractor shall have sufficient means of communication to enable

the Bank to have continuous communication with him. At the minimum, the contractor shall have one

      16  

telephone (Landline), one mobile number, one fax number and one e-mail address which should be

operational all the time. The contractor shall put adequate arrangements in place to immediately respond

to the requests, requisitions and instructions issued to him over any one or more of the above means of

communication. The Contractor shall immediately notify the Bank of any change in the numbers / e-mail

address/es. In case of any temporary disruption in any of the above means of communication, the

contractor shall put alternate arrangements in place immediately to keep the communication links always

functional. Failure to establish and maintain any of the above means of communication or making alternate

arrangement in case of any disruption may lead to imposition of a penalty of Rs.100/- (Rupees One

Hundred only) per day for every channel of communication. If at any time Bank is not in a position to

communicate with the contractor due to disruption in all the means of communication, the Bank shall be

forced to use Registered Post and communication shall be treated as complete on submission of the same

to the Post Office by the Bank.

5. Compliance 5.1 The Contractor should possess valid licenses, permits, permissions etc. which may necessary for

running of the vehicles for the purpose of transporting Coin Bags etc. and also comply with the other

requirements of all the statutes, rules, orders, Government Resolution etc. which may be in force or may be

subsequently issued, promulgated or otherwise made enforceable by an appropriate authority. The Bank

shall not be liable for reimbursing the Contractor for any expenditure he may incur or may be required to

incur to ensure compliance with statutes, rules, orders, Government Resolution etc. promulgated or issued

after the date of execution of this agreement.

5.2 In the event of any liability arising / loss or expenditure is incurred by the Bank on account of any breach

or non-compliance of statutory requirements by the Contractor, the Bank shall have the right to recover

amount of such liability, loss or expenditure by way of adjustment from the pending bills or otherwise recover

it including by institution of legal proceedings against the Contractor.

5.3 If the Contractor fails to discharge obligations under any statute, rules, court order/s, any order/s issued

by any statutory, administrative or municipal authority, the Bank shall pay the penalty, dues etc. if required

by such statute, rules, court order/s, any order/s issued by any administrative or municipal authority or

otherwise. The Bank shall be entitled to recover such amounts by deduction / adjustment against any

amounts payable to the Contractor, presently or in future or recover as debt the amount along-with all the

costs and simple interest at 18.00% pa, if any, paid by the Bank in this regard to the contract labourers or

any court, statutory or administrative authority.

5.4 The Contractor shall maintain all types of record as required by any statute, rules, order issued by a

court, statutory authority, administrative authority or municipal body in force or issued and made enforceable

in future. The Contractor shall furnish such record to the Bank, court, statutory authority, administrative

authority or municipal body if required to do so.

      17  

5.5 The Contractor shall maintain documentary evidence of compliance of statutes, rules, orders etc. The

Bank shall have the right to call for and examine / inspect / verify such documents to satisfy itself of such

compliance. The Contractor shall furnish such documents to the Bank within the time permitted by any court,

authority or reasonable time not exceeding five working days after communication of such requirement

served on the Contractor in writing. If the Contractor fails to furnish documents compete in all respects, the

Bank shall have the right to impose a penalty of Rs.2000/- (Rs. Two Thousand Only) per day after expiry of

the time permitted for submission of the documents. Any pecuniary loss, fine, payment etc. incurred / made

by the Bank due to non-maintenance of such records or non-compliance by the Contractor or non-furnishing

of such records by the Contractor leading to inability of the Bank to present such records before any court,

statutory or administrative authority or municipal body if required to do so by the later, shall be recovered by

the Bank from the Security Deposit or other dues payable or falling payable to the Contractor. If the Bank is

unable to recover the amount/s fully, the remaining amount shall be recovered as debt due by the contractor

to the Bank.

5.6 The Contractor shall indemnify and keep indemnified the Bank, if any proceedings are started against

the Bank or the Contractor in respect of statutory dues or compliance for which he is responsible. The Bank

shall have the right to terminate the contract if the Contractor fails to ensure compliance within reasonable

time keeping in view the nature and seriousness of such non-compliance.

5.7 The Contractor shall also make available to the Bank all registers, books and documents or other

records maintained by him physically, electronically or on any other medium when such registers, books and

documents are required to be inspected, audited, verified or examined by Bank’s internal or external

inspectors and / or auditors; under orders of a court, statutory, administrative or municipal authorities.

6. Miscellaneous 6.1 The amount of damage or loss sustained by the Bank and / or any fines, penalties or demurrage etc.

imposed on the Bank or expenses which the Bank may be required to bear in defending in any proceeding/s

launched by or before any court, statutory, administrative or municipal authority / ies shall be recovered by

the Bank from the Security Deposit. Amount outstanding after adjustment of Security Deposit shall be

recovered from the dues payable or falling due to the Contractor failing which the amount/s shall be

recovered as debt due by the Contractor to the Bank. The Bank shall have the right to institute appropriate

proceedings for recovery of such debt. If such amounts are recovered from the Security Deposit, the

Contractor shall make good the deficiency so arising in Security Deposit within five working days. The Bank

shall have the right to charge interest at simple rate of 18.00% pa for the amount of deficiency for the period

of such deficiency.

6.2 In case of frequent or continued delay or in case of any breach by the Contractor of any of the provisions

of this agreement, the Bank may terminate this contract with immediate effect whether any penalty as

hereinbefore provided for such delay or breach has been imposed or not.

6.3 In case of dispute on penalty imposed on contractor, decision of Principal Chief General Manager, DCM

Reserve Bank of India, Central Office, Mumbai will be final.

      18  

6.3 This contract may, within the period hereinbefore mentioned, be terminated by either party by giving a

written notice of three months to the other party. The Contractor shall carry out all the works assigned by the

Bank to him during the notice period with due diligence, despatch and efficiency.

6.4 This contract may be extended for further two years by granting extension of one year at a time by

mutual agreement.

6.5 The provisions of this Agreement and the rates shown in the enclosed schedules are effective for one

year starting from July, 2014 i.e. upto and including July, 2015.

6.6 This Agreement shall be executed in duplicate. The original agreement shall be kept with the Bank and

duplicate shall be kept with the Contractor. The stamp duty payable in respect of the Original Agreement

shall be borne and paid by the Bank and the Stamp Duty on the Duplicate Agreement shall be borne and

paid by the Contractor.

6.7 In the event of discrepancy between the two versions i. e. English version and Hindi version, the English

version would be treated as authentic and shall prevail.

6.8 There shall be no increase in the rates specified in this agreement, during the Contract Period, including

the extended period as mentioned at 6.4 above.

6.9 All disputes and differences of any kind, arising out of or in connection with this contract shall be

resolved by ARBITRATION (only in accordance with and subject to the provisions of ARBITRATION AND

CONCILIATION ACT, 1996) and the arbitration shall be held at Kanpur only. Each party shall appoint one

arbitrator, and the two appointed arbitrators, shall appoint the third arbitrator who shall act as the presiding

arbitrator.

For and on behalf of the Reserve Bank of India For and on behalf of the Contractor

(Signature)

Name:

Deputy General Manager, Issue Department, Reserve Bank of India, Kanpur

(Signature)

Name:

Proprietor/Director/Partner/Authorised Attorney/Authorised Representative (Supported by appropriate Board Resolution / Letter of Authority etc. as may be applicable)

Witnesses Witnesses

Signature:

Name:

Designation:

Signature:

Name:

Designation:

      19  

Address:

Address:

Signature:

Name:

Designation:

Address:

Signature:

Name:

Designation:

Address:

      20  

Annex I

Format of Bank Guarantee to be submitted in lieu of Earnest Money Deposit

(To be submitted on non-judicial stamp paper of appropriate value purchased in the name of the issuing

bank)

This deed of guarantee made this _____ day of ____of the year Two Thousand Fourteen between __________________________________________________ (Name of Banker) having its registered office at _______________ (place) and one of its local offices at ______________ (hereinafter referred to as ‘the Surety’), and Reserve Bank of India, a Body Corporate established under the Reserve Bank of India Act, 1934 and having its Central Office at Central Office Building, Shahid Bhagat Singh Road, Mumbai - 400 001, INDIA (hereinafter referred to as the Bank). WHEREAS _____________________________________ (Tenderer’s name hereinafter referred to as

“Tenderer‟), a Company/Partnership Firm/Sole Properietorship/HUF registered under

______________________________ and having its registered office at _____________________ is

required to deposit with the Bank an amount of Rs. - (INR only) as Ernest Money Deposit in

connection with its Tender for transportation of coin bags from / to Reserve Bank of India, Kanpur to / from

Currency Chests in Uttar Pradesh and Uttarakhand and Government of India Mints and other offices of

Reserve Bank of India etc. and the general instructions and special conditions enclosed therein.

WHEREAS the tenderer has elected to furnish a Bank Guarantee valid up to ___________ in lieu of the

earnest money deposit.

NOW THIS WITNESSETH:

1. That the Surety, in connection of the above Tender made by the Tenderer to the Bank, hereby irrevocably

undertakes to guarantee unconditional payment on demand without demur to the Bank, the said amount of

Rs.78000/- (INR Seventy eight Thousand Only) within five working days from the date of receipt of the

demand from the Bank on presentation of this deed of guarantee, which the tenderer is required to deposit

with the Bank in substitution of the Ernest Money Deposit.

2. This guarantee shall not be affected by any infirmity or irregularity on the part of the Tenderer or by the

dissolution or any change in the constitution of the Bank, the Tenderer or the Surety.

3. The Bank shall be eligible to make any claim under this guarantee if the Tenderer, after submitting his

Tender, rescinds from his offer or modifies the terms and conditions thereof which are not acceptable to the

Bank or expresses his unwillingness to accept the order after the Bank has decided to award the work

subject of the tender to him. The decision of the Bank in this regard shall be final and binding.

4. The Surety shall not revoke this guarantee during its currency except with previous consent of the

Reserve Bank of India, Kanpur obtained in writing.

5. Notwithstanding anything contained in the foregoing, the Surety’s liability under the guarantee is restricted

to Rs. 78000/- (Rupees Seventy eight Thousand Only).

      21  

6. This guarantee shall remain in force and effective up to _____________ and shall expire and become

ineffective on intimation thereof being given to the Surety by the Bank in writing in which event this

guarantee shall stand discharged.

7. The Surety shall make the payment pursuant to the demand notice issued by the Bank, notwithstanding

any dispute that may exist or arise between the Tenderer and the Bank or on the part of the Bank in

enforcing any of the conditions of the said tender or showing of any indulgence by the Bank to the tenderer

shall not discharge the Surety in any way and the obligations of the Surety under this guarantee shall be

discharged only on the intimation thereof being given to the Surety by the Bank.

9. Not with-standing anything contained hereinabove, unless a demand or claim under this guarantee is

made on the Surety in writing on or before _____________, the Surety shall be discharged from all liabilities

under this guarantee thereafter.

10. The Surety has the power to issue this guarantee under its Memorandum and Articles of Association and

the person who is hereby executing this deed has the necessary powers to do so under the Power of

Attorney granted to him by the Surety.

SIGNED AND DELIVERED

For and on behalf of

For and on behalf of above named Bank. (Issuing Bank’s Name and Seal)

Signature of the Branch Manager/Authorised Signatory

Seal

      22  

Annex II Proforma of Bank Guarantee for Security Deposit

(On Non-judicial stamp paper of appropriate value purchased in the name of the issuing bank)

No. _____________ Date ___________

To:

The Regional Director

Reserve Bank of India

[Issue Department]

Kanpur

Dear Sir,

In consideration of your agreeing to accept the Security Deposit of Indian Rs.2,00,000 (Indian Rupees Two

Lacs only) to be furnished to you by M/S ________ _______________ _______________ ________

________________ (hereinafter referred to as “the Contractor”) in terms of their contract with you for

transportation of coin bags etc. in terms of their Tender dated ____ 2014 and the conditions of the tender

and other tender documents relating thereto, subject to the conditions and alterations mutually agreed upon

and set forth or referred to in your Contract Agreement dated _______________ in the form of Bank

Guarantee from us in the manner hereinafter contained, we ______________ __ _______ ________ _____

___ (Name of the Bank) do keep you indemnified from time to time to the extent of Rs. === (Rupees

======= only) against any loss or damage caused to or suffered by or that may be caused to or suffered by

you by reason of any breach or breaches on the part of the Contractor of any of the term/s and / or

condition/s contained in the said Contract Agreement and in the event of the Contractor making any default

or defaults in carrying out any of the work under the said Contract Agreement or otherwise in the

observance and performance of any of the terms and conditions relating thereto in accordance with the true

intent and meaning thereof, we shall forthwith on demand pay to you such sum or sums not exceeding in

total Rs. 2,00,000/- (Rs.Two Lacs only) as may be claimed by you as your losses and/or damages, costs,

charges or expenses by reason of such default on the part of the Contractor.

2. Notwithstanding anything to the contrary, your decision as to whether the Contractor has made any such

default or defaults and the amount or amounts which you are entitled to be reimbursed by reasons thereof

shall be binding on us and we shall not be entitled to ask you to establish your claim or claims under this

Guarantee but will pay the same forthwith on your demand without any protest or demur.

3. This guarantee shall continue and hold good until it is released by you on the application by the

Contractor after expiry of the relative guarantee period of the said Contract Agreement and after the

Contractor had discharged all his obligations under the said Contract Agreement and produced a certificate

of due completion of the work under the said Contract Agreement and a “No Dues Certificate”, provided

always that this guarantee shall, in no event, remain in force after the ________day of ________ of year

________without prejudice to your claim or claims arisen and demanded from or otherwise notified to us in

writing before the expiry of six months from the said date which will be enforceable against us

notwithstanding that the same is / are enforced after the said date.

      23  

4. Should it be necessary to extend the period of this guarantee on account of any reason whatsoever, we

undertake to extend the period of this guarantee on your request till such time as may be required by you.

Your decision in this respect shall be final and binding on us.

5. You shall have the fullest liberty, without affecting this guarantee, from time to time to vary any of the

terms and conditions of the said contract or extend the time of performance of the Contractor or to postpone

for any time or from time to time, any of your rights or powers against the Contractor and either to enforce or

forbear to enforce any of the terms and conditions of the said Contract and we shall not be released from

our liability under this guarantee by the exercise of your liberty with reference to matters aforesaid or by

reason of any time being given to the Contractor or any other forbearance, act or omission on your part or

any indulgence shown by you to the Contractor or by any variation or modification of the said contract or any

other act, matter or things whatsoever, which under the law relating to sureties would but for the provisions

hereof have the effect of so releasing us from our liability hereunder provided always that nothing herein

contained will enhance our liability hereunder beyond the limit of Rs 2,00,000 (Rupees Two Lacs only) as

aforesaid.

6. This guarantee shall not in any way be affected by your taking or varying or giving up any securities from

the Contractor or any other person, firm or company on its behalf or by the winding up, dissolution,

insolvency or death as the case may be, of the Contractor.

7. In order to give full effect to the guarantee herein contained you shall be entitled to act as if we were your

principal debtors in respect of all your claims against the Contractor hereby guaranteed by us as aforesaid

and we hereby expressly waive all our rights of Surety-ship and other rights, if any, which are in any way

inconsistent with any of the provisions of this guarantee.

8. Subject to the maximum limit of our liability as aforesaid, this guarantee will cover all your claims against

the Contractor from time to time arising out of or in relation to the said contract and in respect of which your

claim in writing is lodged on us before expiry of six months from the date of expiry of this guarantee.

9. Any notice by way of demand or otherwise hereunder may be sent by special courier, telex, fax, electronic

mail or registered post to our local address as aforesaid and if sent by post, it shall be deemed to have been

given when the same has been posted.

10. This guarantee and the powers and provisions herein contained are in addition to and not by way of

limitation of or substitution for any other guarantee or guarantees heretofore given to you by us (whether

jointly with others or alone) and now existing uncancelled and that this guarantee is not intended to and shall

not revoke or limit such guarantee or guarantees.

11. This guarantee shall not be affected by any change in the constitution of the Contractor or us, nor shall it

be affected by any change in your constitution or by any amalgamation or absorption thereof or therewith but

will ensure to the benefit of and be available to and enforceable by the absorbing or amalgamated company

or concern.

12. Any forbearance, act or omission on the part of the Bank in enforcing any of the conditions of the said

tender or showing of any indulgence by the Bank to the Tenderer shall not discharge the Surety in any way

and the obligations of the Surety under this guarantee shall be discharged only on the intimation thereof

being given to the Surety by the Bank.

13. This guarantee is irrevocable during the period of its currency and shall not be revoked without your

previous consent in writing.

      24  

14. We further agree and undertake to pay you, without demur, the amount demanded by you in writing

notwithstanding any difference or dispute or controversy that may exist or arise between you and contractor

or any other person.

15. Notwithstanding anything contained herein above our liability under this guarantee is restricted to

Rs.2,00,000 (Rupees Two Lacs Only). Unless a written claim is lodged on us for payment under this

guarantee within six months from the date of expiry of the original validity or extensions granted, of this

guarantee all your rights under the guarantee shall be forfeited and we shall be deemed to have been

released and discharged from all liabilities there-under, irrespective of whether or not the original guarantee

is returned to us.

16. We have power to issue this guarantee in your favour under the Memorandum and Articles of

Association of our bank and the undersigned has been duly authorised by the bank (bank issuing the Bank

Guarantee) to execute this Guarantee Deed under the Power of Attorney granted to the undersigned.

SIGNED AND DELIVERED

(For & on behalf of the above named bank)

For & on behalf of

(Bankers Name & Seal)

BRANCH MANAGER

(Banker’s Seal)

Address:

      25  

ANNEX III The General Manager

Reserve Bank of India

Issue Department

Kanpur

Dear Sir,

Bank Guarantee No.:

Amount of Guarantee: Rs.1,00,00,000/- (Rs. One Crore Only)

Guarantee Cover Period: From:_ _ _ _ _ _ _ _ _ _ _ _ to _ _ _ _ _ _ _ _ _ _ _

Last Date of lodgement of claim

1. This deed of guarantee executed on this _____ day of ____of the year Two Thousand Thirteen by

________________________ _________ _________________ (Name of Banker) having its registered

office at _______________ (place) and one of its local offices at ______________ and wherever the

context so requires includes its successors and assigns (hereinafter referred to as ‘the Guarantor), in

favour of Reserve Bank of India, a Body Corporate established under the Reserve Bank of India Act,

1934 and having its Central Office at Central Office Building, Shahid Bhagat Singh Road, Mumbai - 400

001, INDIA and having an office, inter-alia, at Kanpur and wherever the context so requires includes its

successors and assigns (hereinafter referred to as the Principal).

2. The Principal has entered into a contract for transportation and delivery of Coin bags etc. with ______

________ ______ _________________, a Company/Partnership Firm/Sole Proprietorship/HUF

registered under ______________________________ and having its registered office at

______________and an office at ………………………………………………………………….Kanpur

wherever the context so requires includes its successors and assigns (hereinafter referred to as ‘The

Contractor’).

3. Under the said Contract, the Contractor is required to furnish to the Principal at their own cost, a Bank

Guarantee for an amount of Rs.1,00,00,000/- (Rs. One Crore Only) for undertaking and fulfilling the

work of transportation of coins bags to the designated offices as stipulated in letter Kanpur Currency

Rem- _ _ _ _ _ _ _ _/_ _ _ _ _ _ _ 2013-14 dated _ _ _ _ _ _ 2014.

4. The Guarantor, at the request of the Contractor (who is the constituents of the Guarantor) agreed to

issue a bank guarantee for the purpose of the said agreement on behalf of the Contractor. The Principal

has agreed that the Contractor shall undertake and complete the work of transport and delivery of coins

to the designated places /offices as per the specifications and conditions stipulated in the tender

document and other connected documents and also in tune with the instructions issued by the Principal

or his subordinate officers in this regard.

      26  

5. The Guarantors binds itself to pay to the Principal an amount up to Rs.1,00,00,000/- (Rs. One Crore

Only) immediately pursuant to any demand made by the Principal. The Guarantee of the Guarantor shall

continue to exist not withstanding any dispute which may exist or arise between the Principal and the

Contractor. It would not be necessary on part of the Principal to give any reason/s or in any way satisfy

the Guarantor for invoking the Bank Guarantee within the time stipulated in it and the very fact that a

demand has been made by the Principal shall be sufficient for the Guarantor to construe that the

conditions for invocation of the Guarantee are fully met by the Principal. The payment by the Guarantor

on invocation by the Principal shall be without any delay, demur, reservation, context recourse or protest

or without any reference to the Contractor. The Guarantor undertakes not to revoke the Guarantee

during its currency, as agreed at the time of its execution, without previous written consent of the

Principal and further agrees that the Guarantee herein contained shall continue to be enforceable until

and unless it is discharged earlier by the Principal by giving a written notice of such discharge.

6. The Principal shall have the fullest liberty to extend from time to time, the time for performance of the

Contract by the Contractor or vary the terms of the Contract without affecting the liability of the

Guarantor under this Guarantee. The Principal shall have the fullest liberty, without affecting the

liabilities of the Guarantor under this Guarantee, to postpone from time to time any power vested in them

or any right which they might have against the Contractor and to exercise the same in any manner and

to either enforce or forebear any covenants contained or flowing from the Contract between the Principal

and the Contractor or any other remedy or security available to the Principal. The Guarantor shall not be

released of its obligations under the present Guarantee by any exercise by the Principal of its liberty or

right with reference to the matters aforesaid or any of them or by reason of any other act of forbearance

or other acts of omission or commission on the part of the Principal or any other indulgence shown by

the Principal or any other matter or thing whatsoever which under the law would, but for this provision,

have effect of relieving the Guarantor.

7. The Guarantor also agrees that the Principal, at its option, shall be entitled to enforce this Guarantee

against the Guarantor as if the Guarantor is the principal debtor in the first instance without proceeding

against the Contractor and not withstanding any security or other guarantee/s that the Principal may

have/hold in relation to the Contractor’s liabilities.

8. Notwithstanding anything contained hereinabove, the liability of the Guarantor shall be limited to

Rs.1,00,00,000/- (Rs. One Crore Only) in aggregate and it shall remain in force up to _ _ _ _ _ and

including _ _ _ _ _ _ _ 2014 at which time it shall, unless extended from time to time for such period as

may be instructed in writing by the Contractor on whose behalf this guarantee has been issued, expire.

9. This Guarantee shall not be affected by the reconstitution of the Contractor or by getting it absorbed with

any corporation, company or any other body and this Guarantee shall be available to and enforceable

      27  

against such body or corporation as the case may be. Any claim under this guarantee should reach the

Guarantor on or before _ _ _ _ _ _ _ _

10. Notwithstanding anything contained hereinabove:

a) Liability of the Guarantor under this Guarantee is limited to Rs.1,00,00,000/- (Rs. One Crore

Only).

b) The Guarantee shall remain in force and effect up to _ _ _ _ _ _ .

c) Unless a notice to enforce a claim is given in writing on or before _ _ _ _ _ _ , the rights under

this Guarantee shall be extinguished and the Guarantor shall be relieved of and discharged from

all liabilities there under.

In witness whereof the Guarantor, through its authorised officer, has set its hands and stamp on this.

Witnesses Witnesses

Signature:

Name:

Designation:

Address:

Signature:

Name:

Designation:

Address:

      28  

Reserve Bank of India Issue Department

Kanpur

Tender for Transportation of Coin Bags

PART II (PRICE BID)

Name of the Tenderer: _____________________________

Address: ________________________________________

________________________________________________

________________________________________________

Last Date of Submission: ===========

Date, Time and Place of Pre-bid meeting: ========== hours

at Issue Department,

Reserve Bank of India,

Mahatma Gandhi Marg,

Kanpur 208001

      29  

Reserve Bank of India

Issue Department Kanpur

Tender for Transportation of Coin Bags

PART II (PRICE BID)

Sr. No.

Description of work Rate (in figures and words)

1. Consolidated charges- Rates per Kilometre to be charged inclusive all costs such as security/insurance/Driver/Retention etc. for laden vehicle for outward journey only (excluding loading/unloading labour Charges) (Charges for Sixteen Ton Truck)

2. Minimum charges – with details (If any)

Signature of Tenderer

SEAL

Date:

Place: