Tender for UPS FInal

CENTRAL UNIVERSITY OF HIMACHAL PRADESH , DHARAMSHALA, KANGRA, HIMACHAL

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TENDER DOCUMENT

“Supply, Installation, Testing and Commissioning of

UPS 600 VA

TENDER NO. 1

Central University of Himachal Pradesh[Established Under Central Universities Act 2009]

Dharamshala, District Kangra, (H.P)

Email:

CENTRAL UNIVERSITY OF HIMACHAL PRADESH , DHARAMSHALA, KANGRA, HIMACHAL PRADESH 176215

TENDER DOCUMENT

FOR

Supply, Installation, Testing and Commissioning of

UPS 600 VA (166 Nos)”

TENDER NO. 1-18/CUHP/GeM/05

Central University of Himachal Pradesh[Established Under Central Universities Act 2009]

Dharamshala, District Kangra, (H.P)

Email:[email protected]

CENTRAL UNIVERSITY OF HIMACHAL PRADESH , DHARAMSHALA,

Supply, Installation, Testing and Commissioning of

Central University of Himachal Pradesh


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Tender Document for Supplyof Himachal Pradesh.

Central University of Himachal Pradesh

invites sealed offers from established

be delivered at various locations of Temporary Academic Blocks of Central University of

Himachal Pradesh in Kangra District of Himachal Pradesh

The Tender document can be downloaded from

www.hpcu.ac.in )

or Central public procurement portal


Tender Document for Supply of offline UPS 600 VA (166 Nos) to Central University

achal Pradesh (CUHP) having Camp Office, at

established OEM/Bidders for the supply of UPS 600 VA

various locations of Temporary Academic Blocks of Central University of

Himachal Pradesh in Kangra District of Himachal Pradesh .

The Tender document can be downloaded from CUHP’s website (www.cuhimachal.ac.in ;

or Central public procurement portal (https://eprocure.gov.in).


to Central University

at Dharamshala

UPS 600 VA (166 Nos) to

various locations of Temporary Academic Blocks of Central University of

www.cuhimachal.ac.in ;


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Contents

A) Part I - Technical Bid

a. Notice Inviting Tender b. Terms and Conditions

c. Scope of work d. Conditions of the TENDER

e. Eligibility Criterion

f. Installation / Implementation Experienceg. Validity period of the Tender

h. Signatory

i. Opening of Quotation

j. Earnest Money Deposit

k. Bid Price l. Warranty period

m. Performance

n. Indemnity o. Performance Guarantee

p. Price Composition

q. No Price Variations

r. Import Obligations

s. Terms of Payment t. Term of execution of work

u. Timely completion and Liquidated

v. Agreement

w. Confidentiality

x. Settlement of disputes by Arbitrationy. Order cancellation

z. Right to Accept or Reject the Quotation

aa. Right to alter quantities bb. Force Majeure cc. Evaluation Process

B) Part II - Commercial Bid


Experience

Timely completion and Liquidated Damages

Arbitration

Quotation



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SCHEDULES

Part I - Technical Bid

Schedule No. Particulars

1 Covering letter for submission of Offer

Conditions

2 Backup Commitment from the Manufacturer for System Maintenance

3 Letter of Indemnity and

4 Performance Bank Guarantee

5 Organizational Profile of the

6 Detailed Specifications of the Hardware

7 Manufacturer‘s Authorization Form (MAF)

Part II - Commercial Bid

Bill of Quantities


Covering letter for submission of Offer – Acceptance of Terms and

Backup Commitment from the Manufacturer for System Maintenance

Letter of Indemnity and Undertaking

Performance Bank Guarantee

Organizational Profile of the OEM/ bidder

Detailed Specifications of the Hardware

Manufacturer‘s Authorization Form (MAF)


Acceptance of Terms and

Backup Commitment from the Manufacturer for System Maintenance


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T

Uninterrupted Power Supply(UPS) 600 VA

Proposal

S. No.

Information

01 Tender Number and Date

02 EMD Amount in the form of Demand draft in f/o Finance Officer Central University of Himachal Pradesh payable at Dharamshala,HP

03 Tender Fee in the form of Demand draft in f/o Finance Officer Central University of Himachal Pradesh payable at Dharamshala,HP

04 Last date for submission of written queries for

clarifications to the email id:

05 Last date for release of clarifications by CUHP on

website: www.cuhimachal.ac.in

06 Last date for submission of Tender

07 Address at which tender to be submitted

08 Date and time for opening of Technical

09 Delivery Time Period/ Schedule


Tender Document for Supply of Offline

Uninterrupted Power Supply(UPS) 600 VA 166 Nos.

Details

1-18/CUHP/GeM/

Amount in the form of Demand draft in f/o Finance Officer Central University of Himachal Pradesh payable

INR 10,000Only)

in the form of Demand draft in f/o Finance Officer Central University of Himachal Pradesh payable INR 500/-

Last date for submission of written queries for

clarifications to the email id: [email protected] 18/10/2020(17.00 PM)

Last date for release of clarifications by CUHP on

www.cuhimachal.ac.in; www.hpcu.ac.in 19/10/2020(17.00 PM)

submission of Tender 22/10/2020 (11.00 AM)

Address at which tender to be submitted

CENTRAL PURCHASEOFFICER (CPO),CENTRAL UNIVERSITY OFHIMACHAL PRADESH,TAB-II, DHARAMSHALAKANGRA, HIMACHALPRADESH

Date and time for opening of Technical Bid 22/20/020 (

Delivery Time Period/ Schedule

4 weeks from the date of issue of Purchase order or as mentioned in purchase order. Non- availability of the stock should be informed in writingimmediately. No part-supply will be allowed.


/CUHP/GeM/UPS/05

10,000/- (Rupees Ten Thousand

18/10/2020(17.00 PM)

19/10/2020(17.00 PM)

22/10/2020 (11.00 AM)

CENTRAL PURCHASE OFFICER (CPO), CENTRAL UNIVERSITY OF HIMACHAL PRADESH,

II, DHARAMSHALA KANGRA, HIMACHAL PRADESH-176215

22/20/020 (2.00 PM)

4 weeks from the date of issue of Purchase order or as mentioned in purchase order.

availability of the stock should be informed in writing immediately.

supply will be allowed.


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Notice Inviting Tender

Sub: Supply of 600 VA Offline UPS

Himachal Pradesh , Camp Office at Dharamshala, Distt Kangra , HP 176215

Central University has been established under Central University Act 2009

referred to as “CUHP”) , having its Temporary Academic Blocks at Shahpur, Dharamshala &

Dehra in Distt. Kangra of HP and Camp Office at Dharamshala near

Tenders for supply of 600 VA Offline UPS

downloaded from CUHP’’s website:

CPPP Portal.

Tenders who fulfill the following eligibility criteria only

1. OEM Eligibility Criteria for Offline UPS

1 OEM should be a registered company in India under Companies Act 1956 and should have been in operation for at least three years as on date of tender document.

2 The OEM should not have been blacklisted/ debarred by the Government of India or their undertakings, any State Governments or their undertakings previously. In such cases the bid will be summarily rejected and no correspondence in this matter.

3 The OEM should be ISO 9001

4 The OEM should have provided the UPS / IT Related equipment in Central Universities/Govt. or any other Organizations for more than 50 Crore in past 3 Years.

5 OEM should comply to Frost & Sullivan Report to UPS (report/document required)

6 OEM have service centers near to the Central University of Himachal Pradesh(List need to be provided) and Onsite replacement of the part should be made within working days

7 ALL India Service support

8 Onsite Warranty & Service Support should be available

9 Onsite Comprehensive should be available

Bidder Eligibility Criteria 1 The Bidder should be a

should have been in operation for at least Three years as on date of tender document.

2 The Bidder should not have been blacklisted/ debarred by the Government of India or their undertakings, any Stcases the bid will be summarily rejected and no correspondence in this matter.

3 The Bidder should be ISO 9001 certified.

4 The Bidder must have valid GST, Service Tax Registration and PAN number by the respective authorities

5 Bidder turn over should not be less than 50 lakh

6 Bidder Should provide the MAF from OEM.

2. OEM / Bidder should be registered in3. OEM / Bidder should have at least 3 (three) years of exper


of 600 VA Offline UPS (166 Nos) at Central University of

Himachal Pradesh , Camp Office at Dharamshala, Distt Kangra , HP 176215

Central University has been established under Central University Act 2009 (hereinafter

having its Temporary Academic Blocks at Shahpur, Dharamshala &

Kangra of HP and Camp Office at Dharamshala near intends to invite sealed

of 600 VA Offline UPS at CUHP , The Tender document may

website: www.cuhimachal.ac.in ; www.hpcu.ac.in and also from

Tenders who fulfill the following eligibility criteria only should submit the tenders.

for Offline UPS: OEM should be a registered company in India under Companies Act 1956 and should have been in operation for at least three years as on date of tender document.

have been blacklisted/ debarred by the Government of India or their undertakings, any State Governments or their undertakings previously. In such cases the bid will be summarily rejected and no correspondence in this matter.

The OEM should be ISO 9001/ISO 14001/18001 certified.

The OEM should have provided the UPS / IT Related equipment in Central Universities/Govt. or any other Organizations for more than 50 Crore in past 3 Years.

comply to Frost & Sullivan Report to be among top 5 OEMrequired)

OEM have service centers near to the Central University of Himachal Pradesh(List need to be provided) and Onsite replacement of the part should be made within

ALL India Service support should be available

Onsite Warranty & Service Support should be available

Comprehensive Replacement Warranty both on UPS & Batteries for

Bidder Eligibility Criteria for Offline UPS: The Bidder should be a registered company in India under Companies Act 1956 and should have been in operation for at least Three years as on date of tender document.

The Bidder should not have been blacklisted/ debarred by the Government of India or their undertakings, any State Governments or their undertakings previously. In such cases the bid will be summarily rejected and no correspondence in this matter.

The Bidder should be ISO 9001 certified.

The Bidder must have valid GST, Service Tax Registration and PAN number by the respective authorities Bidder turn over should not be less than 50 lakh

Bidder Should provide the MAF from OEM.

should be registered in India. should have at least 3 (three) years of experience in the field of

PRADESH 176215

Central University of

Himachal Pradesh , Camp Office at Dharamshala, Distt Kangra , HP 176215.

(hereinafter

having its Temporary Academic Blocks at Shahpur, Dharamshala &

intends to invite sealed

may be

and also from

OEM should be a registered company in India under Companies Act 1956 and should have been in operation for at least three years as on date of tender document.

have been blacklisted/ debarred by the Government of India or their undertakings, any State Governments or their undertakings previously. In such cases the bid will be summarily rejected and no correspondence in this matter.

The OEM should have provided the UPS / IT Related equipment in Central Universities/Govt. or any other Organizations for more than 50 Crore in past 3 Years.

top 5 OEM/brands of the

OEM have service centers near to the Central University of Himachal Pradesh(List need to be provided) and Onsite replacement of the part should be made within 3

both on UPS & Batteries for 2 years

registered company in India under Companies Act 1956 and should have been in operation for at least Three years as on date of tender document.

The Bidder should not have been blacklisted/ debarred by the Government of India or ate Governments or their undertakings previously. In such

cases the bid will be summarily rejected and no correspondence in this matter.

The Bidder must have valid GST, Service Tax Registration and PAN number allotted

ience in the field of supply


7 | P a g e 0f 32

of UPS / IT Related equipment4. The OEM / Bidder should

India or channel partner’s/ service providers, authorized distributors /dealers / retailers.

5. The OEM should have sufficient experience and proper infrastructure to provide requisite after sales service and support in the State of purchased items are to be provided at during warranty period.

6. In case repair of a particularsuppliers should be able to provide an alternative arrangement to ensure that there is no interruption in official functioning of

7. The OEM / Bidder clientele should include banks, Financial Institutions, Government undertakings, Universities made available in case the same is sought for

8. The OEM / Bidder should be9. The OEM / Bidder should submit documentary evidence in support of fulfilling

eligibility criteria mentioned above along with the TWO PART OFFER

1. The offer in two separate sealed envelopes marked as

“Technical offer for purchase

and “Commercial offer for purchase of

and super-scribed by “Supply

CENTRAL PURCHASE OFFICER (CPO),

CENTRAL UNIVERSITY OF HIMACHAL PRADESH TAB

DHARAMSHALA KANGRA, HIMACHAL PRADESH

may be submitted in offquotation document must

2. Envelope no. 1 (Technical bid)

a) DD for EMD of Rs. 10,000Officer, Central University of Himachal Pradesh

b) Part - l of the Tender - A copy of Proposal document including all Schedules and Annexures duly signed by authorized signatory of the

c) Covering letter for Acceptance of Terms and conditions given in Part I of the Tender.

d) Backup Commitment from the Manufacturer for System Maintenance givenPart I - Schedule 2 of the Tender.

e) Letter of Indemnity and Undertakingf) Performance Bank Guarantee Schedule 4


UPS / IT Related equipment. d have Original Equipment Manufacturer (OEM

India or channel partner’s/ service providers, authorized distributors /dealers /

should have sufficient experience and proper infrastructure to provide requisite after sales service and support in the State of Himachal Pradeshpurchased items are to be provided at CUHP. On-site service should be provided

particular equipment/ system takes more than 3 W

suppliers should be able to provide an alternative arrangement to ensure that there is no interruption in official functioning of CUHP, Dharamshala.

clientele should include banks, Financial Institutions, Government and other reputed concerns, references of which should be

made available in case the same is sought for by CUHP. be a profit making entity for the last 3(three) years.

idder should submit documentary evidence in support of fulfilling eligibility criteria mentioned above along with the information.

The offer in two separate sealed envelopes marked as

“Technical offer for purchase of __ Uninterrupted Power supply” (envelope

and “Commercial offer for purchase of __ Uninterrupted Power supply ” (envelope

scribed by “Supply of __ Uninterrupted Power supply ” addr

CENTRAL PURCHASE OFFICER (CPO),

CENTRAL UNIVERSITY OF HIMACHAL PRADESH TAB-II,

KANGRA, HIMACHAL PRADESH-176215.

fice not later than 17:00 hours on ______. E be signed with proper seal of OEM/Bidder.

(Technical bid) should contain the following;

10,000/-(Rs. Ten Thousand Only) drawn in favour of ersity of Himachal Pradesh payable at Dharamshala.

A copy of Proposal document including all Schedules and Annexures duly signed by authorized signatory of the OEM/Bidder on each page.Covering letter for Acceptance of Terms and conditions given in Part I

Backup Commitment from the Manufacturer for System Maintenance givenSchedule 2 of the Tender.

Undertaking given in Part I - Schedule 3 of the Performance Bank Guarantee Schedule 4

PRADESH 176215

(OEM) presence in India or channel partner’s/ service providers, authorized distributors /dealers /

should have sufficient experience and proper infrastructure to provide Himachal Pradesh. The

site service should be provided

Working days, the suppliers should be able to provide an alternative arrangement to ensure that there is

clientele should include banks, Financial Institutions, Government and other reputed concerns, references of which should be

years. idder should submit documentary evidence in support of fulfilling

” (envelope 1)

” (envelope 2)

ressed to

Each page of the

drawn in favour of Finance Dharamshala.

A copy of Proposal document including all Schedules and /Bidder on each page.

Covering letter for Acceptance of Terms and conditions given in Part I - Schedule 1

Backup Commitment from the Manufacturer for System Maintenance given in

Tender.


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g) Organizational / Financial the Tender.

h) Detailed Specifications of the Hardware given in Part I i) Manufacturer's Authorization Form (MAF) as per Performa given in Part I

schedule 7 of the Tender. j) An Undertaking by the Authorized Signatory of the

head of the OEM/Bidder stating that the any Central/State Government Organization or PSU for any corrupt and fraudulent practice.

k) Statement showing implementation experience

It should be specifically noted that the content of technical offer must not reveal commercials.

3. Envelope no. 2 (Financial bid)

i. The Bill of Quantities as perin respect of the items therein as per Schedule

ii. Prices in Indian Rupee only with detailed breakup of prices as per Schedule

in figures. The Commercial offer should not contradict the technical offer i Tender received late on account of any reason will not beCUHP after the due date and time of submission CUHP shall not be responsible for any postal delays.


Organizational / Financial Profile as per Performa given in Part l - Schedule 5 of

Detailed Specifications of the Hardware given in Part I - Schedule 6 of the Tender.Manufacturer's Authorization Form (MAF) as per Performa given in Part I

ndertaking by the Authorized Signatory of the OEM/Bidder, on the letter /Bidder stating that the OEM/Bidder has not been blacklisted by

any Central/State Government Organization or PSU for any corrupt and

ng implementation experience details.

It should be specifically noted that the content of technical offer must not

(Financial bid) should contain

per the specifications and the most competitivein respect of the items therein as per Schedule 1 of Part II.

Prices in Indian Rupee only with detailed breakup of prices as per Schedule

The Commercial offer should not contradict the technical offer in any manner.

Tender received late on account of any reason will not be entertained. Bid(s) received by due date and time of submission of bids CUHP shall be summarily rejected.

CUHP shall not be responsible for any postal delays.

PRADESH 176215

Schedule 5 of

Schedule 6 of the Tender. Manufacturer's Authorization Form (MAF) as per Performa given in Part I -

/Bidder, on the letter /Bidder has not been blacklisted by

any Central/State Government Organization or PSU for any corrupt and

It should be specifically noted that the content of technical offer must not

competitive prices offered

Prices in Indian Rupee only with detailed breakup of prices as per Schedule 1 of Part II

n any manner.

Bid(s) received by shall be summarily rejected.


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SECTION-I(A):CRITICAL INFORMATION Submission of bid in response to this tender notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms, conditions and implications.

S. No.

Information

01 Tender Number and Date

02

EMD Amount in the form of Demand draft in f/o Finance Officer Central University of Himachal Pradesh payable at Dharamshala,HP

03

Tender Feein the form of Demand draft in f/o Finance Officer Central University of Himachal Pradesh payable at Dharamshala,HP

04 Last date for submission of written queries for clarifications to the email id:

05 Last date for release of clarifications by CUHP on website: www.cuhimachal.ac.in

06 Last date for submission of Tender

07 Address at which tender to be submitted

08 Date and time for opening of Technical Bid

09 Delivery Time Period/ Schedule


I(A):CRITICAL INFORMATION

Submission of bid in response to this tender notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms,

Details

1-18/CUHP/GeM/

EMD Amount in the form of Demand draft in f/o Finance Officer Central University of Himachal Pradesh payable at

INR 10,000/‐ (Rupees Ten Thousand Only )

Tender Feein the form of Demand draft in f/o Finance Officer Central University of Himachal Pradesh payable at INR 500/-

Last date for submission of written queries for clarifications to the email id: [email protected]

18/10/2020 (17.00 PM)

Last date for release of clarifications by CUHP on www.cuhimachal.ac.in; www.hpcu.ac.in

19/10/2020 (17.00 PM)

Last date for submission of Tender 22/10/2020 (11.00 AM)

Address at which tender to be submitted

CENTRAL PURCHASE OFFICER (CPO),CENTRAL UNIVERSITY OF HIMACHAL PRADESH, TAB-II, DHARAMSHALAKANGRA, HIMACHAL PRADESH-176215

Date and time for opening of Technical Bid 22/10/2020 (2.00 PM)

Delivery Time Period/ Schedule

4 weeks from the date of issue of Purchase order or as mentioned in purchase order. Non- availability of the stock should be informed in writingimmediately. No part-supply will be allowed.

PRADESH 176215

Submission of bid in response to this tender notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms,

/CUHP/GeM/UPS/05

(Rupees Ten

18/10/2020 (17.00 PM)

19/10/2020 (17.00 PM)

22/10/2020 (11.00 AM)

CENTRAL PURCHASE OFFICER (CPO), CENTRAL UNIVERSITY OF HIMACHAL

II, DHARAMSHALA KANGRA, HIMACHAL

176215

0 PM)

4 weeks from the date of issue of Purchase order or as mentioned in

availability of the stock should be informed in writing

supply will be


10 | P a g e 0f 32

2. Terms and Conditions Scope of work: The successful bidder needs to provide the following elements Supply: License for all the Hardware, Software Components (whereverManuals of the Hardware and Software (whereverMedia in the form of CD, DVD etc. (wherever Installation: Installation, Commissioning, Configuration, Testing and Execution of the supplied equipment/Software’s at various locations Warranty support: The successful OEM / bidder has to provide Comprehensive Postsupport for all the hardware/software, Installed & commissioned by him/her, for a period of 2 (Two Years), on site. In case where thecomponents or services from thesolution. Conditions of the Tender: Specific authorization from the (wherever applicable) would be required for this Complete specifications of all the products and services recommended in the proposal inclusive of make/manufacturer/ developer shall have to be provided along with the technicalbid. The OEM / bidder has to submit supporting documents along with the Technical bid that the bidder is authorized to bid the Hardware and Software (wherever applicable) [which are not his products] recommended by him in the Submission of proposal in response to the Tendepurchase order for any service or product. in matters related to Technical, Commercial CUHP reserves the right to reject any particular bid or all the bids without assigningreason whatsoever. Failure to selectpay claim.


The successful bidder needs to provide the following elements -

License for all the Hardware, Software Components (wherever applicable). Software (wherever applicable).

Media in the form of CD, DVD etc. (wherever applicable).

Installation, Commissioning, Configuration, Testing and Execution of the supplied various locations CUHP (Shahpur, Dharamshala & Dehra).

bidder has to provide Comprehensive Post-installation warranty software, Installed & commissioned by him/her, for a period of

. In case where the bidder might have to source full orthe OEM, the bidder shall stay responsible for the entire

Specific authorization from the Original Manufacturer of the Hardware and Software applicable) would be required for this tender.

Complete specifications of all the products and services recommended in the proposal inclusive of make/manufacturer/ developer shall have to be provided along with the technical

submit supporting documents along with the Technical bid that the bidder is authorized to bid the Hardware and Software (wherever applicable) [which are not his products] recommended by him in the proposal.

Submission of proposal in response to the Tender enquiry does not bind CUHPpurchase order for any service or product. CUHP would only deal with the successful

Commercial and Legal aspects.

reserves the right to reject any particular bid or all the bids without assigningselect a OEM / bidder by CUHP shall not make

PRADESH 176215

Installation, Commissioning, Configuration, Testing and Execution of the supplied & Dehra).

installation warranty software, Installed & commissioned by him/her, for a period of

ight have to source full or part of the responsible for the entire

anufacturer of the Hardware and Software

Complete specifications of all the products and services recommended in the proposal inclusive of make/manufacturer/ developer shall have to be provided along with the technical

submit supporting documents along with the Technical bid that the bidder is authorized to bid the Hardware and Software (wherever applicable) [which are not

CUHP to award a successful bidder

reserves the right to reject any particular bid or all the bids without assigning any make CUHP liable to


11 | P a g e 0f 32

The OEM / bidder acknowledges theby submitting the proposal againstany contractual obligation to thebidder for the awarded work. Any additional/different terms & conditions proposed by the bidder shall be treated as rejected unless expressly assented in writing by The OEM / bidder explicitly acknowledges that they are experts and fully competent in executing the work involved in responsibilities for the performance of all provisions and terms and conditions of the tendered job. Any response or Communications whatsoever from the date/time shall be strictly treated as invalid unless called for by No expense incurred by the OEM / present tender enquiry shall be borne by returned to the bidder. The price quoted for all components/products/servicescompetitive. CUHP reserves the right to verify the same independently and rejects bids not complying with this criterion. The technical & functional specificationsgiven under the relevant section of this tender. any tender based on deviations (as per the discretion of specifications. Any corruption in the software or media (wherever applicable) provided by the shall be rectified during the full warranty The hardware, software and the overall system shall be OEM for the entire period of warranty. The undertaking to this effect along withthe offer liable for rejection. Eligibility Criterion: Offers are invited only from those OEM The product offered should comply with the certifications indicated in detailed specifications of the hardware/software. The OEM / with the Technical Offer. The bidder should be direct channelfor the entire project. The bidder should provide proper authentication from the manufacturer/OEM as per the


the responsibility to respond promptly in contractagainst this Tender enquiry. Failure to do so shall

the bidder and CUHP reserves the right to select any other

additional/different terms & conditions proposed by the bidder shall be treated as rejected unless expressly assented in writing by CUHP.

bidder explicitly acknowledges that they are experts and fully competent in executing the work involved in the provision of the tendered job and accepts the responsibilities for the performance of all provisions and terms and conditions of the

Any response or Communications whatsoever from the OEM / bidder received after the last be strictly treated as invalid unless called for by CUHP.

OEM / bidder in the preparation of the quotation against the present tender enquiry shall be borne by CUHP. The submitted bids once opened shall not be

components/products/services in the proposed solution should be reserves the right to verify the same independently and rejects bids not

specifications of all the items should comply withgiven under the relevant section of this tender. CUHP reserves the right to accept or reject any tender based on deviations (as per the discretion of CUHP), if any, from the technical

Any corruption in the software or media (wherever applicable) provided by the warranty period of the contract at no extra cost to

The hardware, software and the overall system shall be supported by the successful bidderfor the entire period of warranty. The OEM / bidder is required to submit an

with the technical offer. Absence of the undertaking shall make

OEM / Bidders who fulfill the following eligibility criteria: The product offered should comply with the certifications indicated in detailed specifications

OEM / bidder should submit supporting documents along

channel partner of the OEM and should be the one

The bidder should provide proper authentication from the manufacturer/OEM as per the

PRADESH 176215

contract with CUHP relieve CUHP of

the right to select any other

additional/different terms & conditions proposed by the bidder shall be treated as

bidder explicitly acknowledges that they are experts and fully competent in the provision of the tendered job and accepts the

responsibilities for the performance of all provisions and terms and conditions of the

bidder received after the last

bidder in the preparation of the quotation against the . The submitted bids once opened shall not be

solution should be reserves the right to verify the same independently and rejects bids not

with the criterion reserves the right to accept or reject

), if any, from the technical

Any corruption in the software or media (wherever applicable) provided by the OEM / bidder cost to CUHP.

supported by the successful bidder/ bidder is required to submit an

undertaking shall make

Bidders who fulfill the following eligibility criteria: - The product offered should comply with the certifications indicated in detailed specifications

dder should submit supporting documents along

and should be the one-point contact

The bidder should provide proper authentication from the manufacturer/OEM as per the


12 | P a g e 0f 32

performa given in Part l schedule 7 of the quotation. Offers without proper authentication from the manufacturer/OEM shall be treated as incomplete and shall be The bidder should submit the valid Trade License Certificate along with the Technical Offer (if any). The OEM should have a dedicated comprehensive support service centre at Dharamshala. The bidder/ OEM should produceIntegration or similar kind of work. The OEM / bidder shall submit legal documents pertaining to the status of the organization including Memorandum and Articles of The OEM /Bidder should not have been blacklisted by any Central/State Government Organization or PSU for any corrupt and fraudulent practice. An Undertaking by the Authorized Signatory on the letter head of the Technical Offer.

The OEM / Bidder should submit its Organizational / Financial profile in the proforma detailed in Part 1 - Schedule 5 as a part of Technical Offer. Documents supportingStatement (like Copies of publishedTechnical Offer. The OEM / bidder should be a profit making entity for the past 3 (three) years The OEM / Bidder should have the installation/implementation experience as detailed under Para 2.3 of this document. Validity period of the TENDER:

The quotation shall remain open date of opening of Technical Offer. The period may be extended by mutual agreementOEM / Bidder shall not cancel or withdraw The OEM/Bidder must use only thequotation. The 'Quotation' must be filled inwords. If any of the documents is missing or unsigned, the 'Quotation' will be considered invalid and rejected by CUHP at its All erasures and alterations made while filling the 'Quotation' must be attested by initials of the OEM / Bidder. Overwriting of any kind is not permitted. Failure to complythese conditions will render the 'Quotation'change in rate or conditions after the opening of the 'Quotation' will be


given in Part l schedule 7 of the quotation. Offers without proper authentication from the manufacturer/OEM shall be treated as incomplete and shall be rejected.

The bidder should submit the valid Trade License Certificate along with the Technical Offer

should have a dedicated comprehensive support service centre at

produce document in support of having experiencework.

bidder shall submit legal documents pertaining to the status of the organization including Memorandum and Articles of Association.

/Bidder should not have been blacklisted by any Central/State Government Organization or PSU for any corrupt and fraudulent practice. An Undertaking by the Authorized Signatory on the letter head of the OEM/Bidder should be submitted as a part of

Bidder should submit its Organizational / Financial profile in the proforma Schedule 5 as a part of Technical Offer. Documents supporting

published Annual Reports etc.) should also be supplied along with

bidder should be a profit making entity for the past 3 (three) years

Bidder should have the installation/implementation experience as detailed under

for acceptance by CUHP for a period of 18date of opening of Technical Offer. The period may be extended by mutual agreement

withdraw the 'quotation' during this period.

the formats prescribed in "Tender Document"

in English and the amounts should be bothwords. If any of the documents is missing or unsigned, the 'Quotation' will be considered

at its discretion.

All erasures and alterations made while filling the 'Quotation' must be attested by initials of Bidder. Overwriting of any kind is not permitted. Failure to comply

'Quotation' invalid at CUHP's discretion. No advice of any change in rate or conditions after the opening of the 'Quotation' will be entertained.

PRADESH 176215

given in Part l schedule 7 of the quotation. Offers without proper authentication rejected.

The bidder should submit the valid Trade License Certificate along with the Technical Offer

should have a dedicated comprehensive support service centre at in and around

experience in System

bidder shall submit legal documents pertaining to the status of the organization

/Bidder should not have been blacklisted by any Central/State Government Organization or PSU for any corrupt and fraudulent practice. An Undertaking by the

/Bidder should be submitted as a part of

Bidder should submit its Organizational / Financial profile in the proforma Schedule 5 as a part of Technical Offer. Documents supporting Financial

be supplied along with

bidder should be a profit making entity for the past 3 (three) years.

Bidder should have the installation/implementation experience as detailed under

180 days from the date of opening of Technical Offer. The period may be extended by mutual agreement and the

Document" to fill in the

both in figures and words. If any of the documents is missing or unsigned, the 'Quotation' will be considered

All erasures and alterations made while filling the 'Quotation' must be attested by initials of Bidder. Overwriting of any kind is not permitted. Failure to comply with either of

's discretion. No advice of any entertained.


13 | P a g e 0f 32

Signatory: Each page of the 'Quotation' document and Technical Offer should be signed by the person or persons submitting the Quotation in token of the General Conditions of Contract, Specifications, Opening of Quotation The Technical bids shall be opened in the presence of bidders or their authorized representatives who choose to attend, at CUHP, Dharamshala. representatives who are present shall sign in an attendanRepresentatives of companies should provide Authority Letter with attested specimen signature from their respective organizations for participating in the bidauthorized and permitted to attend the bimodifications, bid withdrawals and such other details as CUHP, at its discretion, may consider appropriate will be announced at the opening. The date fixed for opening of bids if subsequently declared as holiday date of schedule will be notified. However, in absence of such notification, the bids will be opened on next working day, time and venue remaining unaltered. The financial bid will be opened only for bidders declared eligible and selecevaluation. The financial bid will be opened on a date fixed after evaluation oftechnical bids and will be intimated to all eligible bidders at least two days in advance. Earnest Money Deposit (EMD) EMD of Rs 10,000/- (Rs Ten Thousandbank in the name of Finance Officer, CUHPtender. The firm registered with NSIC & MSME as manufacturer for the supply of the same category of item for which the party is submitting quotation will be exempted from submission of EMD.Intended parties will have to give proof of registration along with their quotation. Self-attested scan copy of the valid registration certficate must be uploaded with their quoattaion. Self-attested scanned copy of valid Registration certificate must be uploaded with the technical bid. Any technical bid is found without the demand drafts of earnest money deposit will be rejected. The EMD of unsuccessful OEM/Bidders shall be successful completion of the Bid Process. No interest is payable on this amount.Money Deposit of the successful OEMTax Invoice for supply of the Hard Ware only upon the listed in the scope of work and on receipt of the Performance Bank Guarantee. No interest is payable on this amount.


Each page of the 'Quotation' document and Technical Offer should be signed by the person or persons submitting the Quotation in token of OEM/Bidder having acquainted himself with the General Conditions of Contract, Specifications, etc., as laid down.

The Technical bids shall be opened in the presence of bidders or their authorized representatives who choose to attend, at CUHP, Dharamshala. representatives who are present shall sign in an attendanRepresentatives of companies should provide

Authority Letter with attested specimen signature from their respective organizations for participating in the bid.One representative for a bidder shall be authorized and permitted to attend the bid opening. The bidder’s names, bid prices, modifications, bid withdrawals and such other details as CUHP, at its discretion, may consider appropriate will be announced at the opening.

The date fixed for opening of bids if subsequently declared as holiday by CUHP the revised date of schedule will be notified. However, in absence of such notification, the bids will be opened on next working day, time and venue remaining unaltered.

The financial bid will be opened only for bidders declared eligible and selected after technical evaluation. The financial bid will be opened on a date fixed after evaluation oftechnical bids and will be intimated to all eligible bidders at least two days in advance.

(EMD)

Ten Thousand Only) in the form of Demand Draft of a scheduled Finance Officer, CUHP valid of 180 days from the date of opening of the

tender. The firm registered with NSIC & MSME as manufacturer for the supply of the same the party is submitting quotation will be exempted from

submission of EMD.Intended parties will have to give proof of registration along with their attested scan copy of the valid registration certficate must be uploaded with

attested scanned copy of valid Registration certificate must be uploaded with the technical bid. Any technical bid is found without the demand drafts of earnest money deposit will be rejected.

/Bidders shall be returned within Four weeks, only after the successful completion of the Bid Process. No interest is payable on this amount.

OEM/Bidder shall be released at the time of payment of the Tax Invoice for supply of the Hard Ware only upon the OEM/Bidder's completion of items listed in the scope of work and on receipt of the Performance Bank Guarantee. No interest is

PRADESH 176215

Each page of the 'Quotation' document and Technical Offer should be signed by the person or /Bidder having acquainted himself with

The Technical bids shall be opened in the presence of bidders or their authorized representatives who choose to attend, at CUHP, Dharamshala. The bidder’s representatives who are present shall sign in an attendance register.

Authority Letter with attested specimen signature from their respective .One representative for a bidder shall be

d opening. The bidder’s names, bid prices, modifications, bid withdrawals and such other details as CUHP, at its discretion, may

by CUHP the revised date of schedule will be notified. However, in absence of such notification, the bids will be

ted after technical evaluation. The financial bid will be opened on a date fixed after evaluation oftechnical bids

of Demand Draft of a scheduled valid of 180 days from the date of opening of the

tender. The firm registered with NSIC & MSME as manufacturer for the supply of the same the party is submitting quotation will be exempted from

submission of EMD.Intended parties will have to give proof of registration along with their attested scan copy of the valid registration certficate must be uploaded with

attested scanned copy of valid Registration certificate must be uploaded with the technical bid. Any technical bid is found without the demand drafts of

returned within Four weeks, only after the successful completion of the Bid Process. No interest is payable on this amount. The Earnest

released at the time of payment of the /Bidder's completion of items

listed in the scope of work and on receipt of the Performance Bank Guarantee. No interest is


14 | P a g e 0f 32

The EMD shall be forfeited:

• a modification or withdrawal of tender after the deadline for submission of tenders and during the

validity period;

• refusal by the bidder(s) to accept an arithmetical error or otherwise

• appearing on the face of tender;

• failure on the part of the successful bidder(s) to sign the contract in accordance with the terms and

conditions stipulated in the tender documents;

• failure on the part of successful bidder(s) to provide performance security, if demanded, for the

execution of the contract;

• failure on the part of the successful bidder(s) to execute the contract as per terms and conditions

stipulated in the tender document; and

• failure on the part of the successful bidder(s) to supply the goods of the quality, quantity and

specifications agreed as per tender or the contract and within the stipulated period.

CUHP's decision in the above cases will be final. Bid Price The Tender document may be downloaded from www.hpcu.ac.in) or Central public procurement portal (submission. There is no additional bid price for this process. Warranty period During the warranty period OEMtrouble shooting of hardware and related software problems and replacement of parts free of charge. In addition to this, the OEMprovide any new versions released as part of warranty. Performance Response Time to errors The OEM/Bidder undertakes and guarantees that all the Critical Errors will be resolved within seventy two hours of the CUHP Spare parts: The OEM/Bidder will make the arrangementavailable for a minimum period of the system. If any of the peripherals/components are not available during the warranty period, the substitution shall be carried out with peripherals/ components of equivalent or higher capacity. A written confirmation from the Hardware OEM regarding the same be attached.


a modification or withdrawal of tender after the deadline for submission of tenders and during the

refusal by the bidder(s) to accept an arithmetical error or otherwise

appearing on the face of tender;

part of the successful bidder(s) to sign the contract in accordance with the terms and

conditions stipulated in the tender documents;

failure on the part of successful bidder(s) to provide performance security, if demanded, for the

failure on the part of the successful bidder(s) to execute the contract as per terms and conditions

stipulated in the tender document; and

failure on the part of the successful bidder(s) to supply the goods of the quality, quantity and

agreed as per tender or the contract and within the stipulated period.

CUHP's decision in the above cases will be final.

The Tender document may be downloaded from CUHP's website (www.cuhimachal.ac.in

) or Central public procurement portal (https://eprocure.gov.insubmission. There is no additional bid price for this process.

OEM/Bidder shall provide on-site free maintenance services for trouble shooting of hardware and related software problems and replacement of parts free of

OEM/Bidder shall update/upgrade the Software and also e any new versions released as part of warranty.

undertakes and guarantees that all the Critical Errors will be resolved CUHP intimating the same through e-mail, telephone or fax.

arrangement of spare parts for the Hardwareavailable for a minimum period of two years (warranty period) from the time of acceptance of

system. If any of the peripherals/components are not available during the warranty period, the substitution shall be carried out with peripherals/ components of equivalent or higher capacity. A written confirmation from the Hardware OEM regarding the same

PRADESH 176215

a modification or withdrawal of tender after the deadline for submission of tenders and during the

part of the successful bidder(s) to sign the contract in accordance with the terms and

failure on the part of successful bidder(s) to provide performance security, if demanded, for the

failure on the part of the successful bidder(s) to execute the contract as per terms and conditions

failure on the part of the successful bidder(s) to supply the goods of the quality, quantity and

agreed as per tender or the contract and within the stipulated period.

www.cuhimachal.ac.in; https://eprocure.gov.in) and used for

site free maintenance services for trouble shooting of hardware and related software problems and replacement of parts free of

/Bidder shall update/upgrade the Software and also

undertakes and guarantees that all the Critical Errors will be resolved mail, telephone or fax.

Hardware and accessories years (warranty period) from the time of acceptance of

system. If any of the peripherals/components are not available during the warranty period, the substitution shall be carried out with peripherals/ components of equivalent or higher capacity. A written confirmation from the Hardware OEM regarding the same should


15 | P a g e 0f 32

Indemnity The successful Bidder shall, at its own expense, defend and indemnify third party claims in respect of any damages or compensation payable in consequences of any accident or injury sustained or suffered by its (Bidder's)third party resulting from or by any action, omission,of the Bidder and against any andcontractors, suppliers, agent(s), employed/engaged otherwise working for the Bidder, in respect of any and all claims undercompensation or like. The successful Bidder shall indemnify, protect and save hold CUHP harmless from and against all claims, losses, costs, damages, expenses, action suits and other proceedings. (including reasonable attorney fees), relating to or resulting directly or indirectly from (i) an act or omission of the Bidder, its employees or its agents in the performance of the services provided by this contract,(ii) breach of any of the terms of the Bidder, (iii) use of the deliverables and or services provided by the Bidder.(iv) Infringement of any patent, trademarks, copyrights etc., or such other statutory infringements in respect of all components provided to fulfil the scope of this project. The Bidder shall further indemnifyproperty, CUHP's data, loss of life, etc., due to the acts of the Bidder's employees or representatives. The successful indemnity and undertaking" as per the prescribed format (Part l Performance Bank Guarantee The successful Bidder shall, at hwithin 10 days of the notice of aschedule commercial bank, payable equivalent to 10% of the of the totMoney Deposit for the due perfBidder. The Earnest Money Deposit of the successful payment of the Tax Invoice for completion of items listed in the scope of work and on receipt of the Performance Bank Guarantee. No interest is payable on such amount. The Performance Bank Guarantee shall be denominated in INDIAN RUPEES only. Without prejudice to the other rightsof the performance bank guarantee shall be payable to resulting from the Bidder's failure to complete its obligations under the contract. notify the Bidder in writing of the invocation of the right to receive such compensation


The successful Bidder shall, at its own expense, defend and indemnify CUHPthird party claims in respect of any damages or compensation payable in consequences of any accident or injury sustained or suffered by its (Bidder's) employees or agents. or by any other third party resulting from or by any action, omission, or operation conducted

and all claims by employees, workmen, contractors, subcontractors, suppliers, agent(s), employed/engaged otherwise working for the Bidder, in respect of any and all claims under the Labour Laws including wages, salaries,

like. The successful Bidder shall indemnify, protect and save harmless from and against all claims, losses, costs, damages, expenses, action

including reasonable attorney fees), relating to or resulting

(i) an act or omission of the Bidder, its employees or its agents in the performance of the services provided by this contract,

this Tender or breach of any representation

(iii) use of the deliverables and or services provided by the Bidder. (iv) Infringement of any patent, trademarks, copyrights etc., or such other statutory

ll components provided to fulfil the scope of this project.

indemnify CUHP against any loss or damage to CUHP's data, loss of life, etc., due to the acts of the Bidder's employees or The successful OEM/Bidder is required to submit a "Letter of

indemnity and undertaking" as per the prescribed format (Part l –

Guarantee

his own expense, deposit with the Finance award of the tender, a Performance Bank Gule on demand in terms of Part l - Schedule tal order value of hardware and software in lieformance and fulfilment of the warranty/

The Earnest Money Deposit of the successful OEM/Bidder shall be released at the time of payment of the Tax Invoice for supply of the Hardware only upon the completion of items listed in the scope of work and on receipt of the Performance Bank Guarantee. No interest is payable on such amount.

The Performance Bank Guarantee shall be denominated in INDIAN RUPEES only.

rights of CUHP under the contract in the matter,of the performance bank guarantee shall be payable to CUHP as compensation for any loss resulting from the Bidder's failure to complete its obligations under the contract. notify the Bidder in writing of the invocation of the right to receive such compensation

PRADESH 176215

CUHP against any third party claims in respect of any damages or compensation payable in consequences of any

employees or agents. or by any other conducted by or on behalf

all claims by employees, workmen, contractors, subcontractors, suppliers, agent(s), employed/engaged otherwise working for the Bidder, in

salaries, remuneration, like. The successful Bidder shall indemnify, protect and save CUHP and

harmless from and against all claims, losses, costs, damages, expenses, action including reasonable attorney fees), relating to or resulting

(i) an act or omission of the Bidder, its employees or its agents in the performance of the

representation or warranty by

(iv) Infringement of any patent, trademarks, copyrights etc., or such other statutory ll components provided to fulfil the scope of this project.

CUHP's premises or 's data, loss of life, etc., due to the acts of the Bidder's employees or

/Bidder is required to submit a "Letter of – Schedule 3).

Finance Officer, CUHP Guarantee from a 4 for an amount lieu of Retention

y/contract by the

/Bidder shall be released at the time of are only upon the OEM/Bidder's

completion of items listed in the scope of work and on receipt of the Performance Bank

The Performance Bank Guarantee shall be denominated in INDIAN RUPEES only.

matter, the proceeds as compensation for any loss

resulting from the Bidder's failure to complete its obligations under the contract. CUHP shall notify the Bidder in writing of the invocation of the right to receive such compensation


16 | P a g e 0f 32

indicating the contractual obligation(s) f The Performance Bank Guaranteethe expiry of the warranty periodof the Bidder under the contract. Failure of the successful Bidder/OEMextended period, as may be specifground, among others, if any, for the Price Composition The price offered to CUHP must be in Indian Rupees, inclusive of all taxes and duties such as GST, etc. and packing forwarding, import and custom clearance, transportation, Insurance till delivery at CUHP, Dharamshala, Himachal Pradecommissioning and comprehensive onprice quoted shall be net ; L1 OEM From the date of placing the order in the tax structure by the Government resulting in reduction of the cost of the equipment’s, the benefits arising out of such reduction shall be passed on to applicable" will not be accepted andreason whatsoever. The OEM/Bidders should quote prices strictly as per the price composition stated above failing which the offers are likely to be No Price Variations The commercial offer shall be on a fixed price basis. No upward revision in the prices would be considered on account of subsequent increases in government taxes, duties, levies, etc. However, if there is any reduction on account of government taxes, duties, loduring the offer validity period, the same shall be passed on to Import Obligations In the event of it being necessary to import any materials of foreign manufactureOEM/Bidder should obtain the same against his own normal lilook to CUHP for any assistance whatsoever for their procurement. Terms of Payment Payment will be made by CUHP according to the procedure and schedule mentioned below Supply of Hardware & Software Components 90%components shall be paid on supplyComponents and on submission of the Machine Installation Report (MIR) and successful and successful Inspection of Same by the Inspection co


indicating the contractual obligation(s) for which the Bidder is in default.

e will be discharged only after a period of sd of 2 (Two) years after due performance o

OEM to enter into contract within 10 daysfied by the Finance Officer, CUHP shall consthe annulment of the award of the tender.

must be in Indian Rupees, inclusive of all taxes and duties such as GST, etc. and packing forwarding, import and custom clearance, transportation, Insurance

ramshala, Himachal Pradesh 176215 cost of installation commissioning and comprehensive on-site maintenance services under warranty.

OEM /Bidder shall be decided on the aforesaid basis.

till the delivery of the equipment, if any changesin the tax structure by the Government resulting in reduction of the cost of the equipment’s, the benefits arising out of such reduction shall be passed on to CUHP. Terms

and such bids are liable to be rejected without assigning any /Bidders should quote prices strictly as per the price

composition stated above failing which the offers are likely to be rejected.

ommercial offer shall be on a fixed price basis. No upward revision in the prices would be considered on account of subsequent increases in government taxes, duties, levies, etc. However, if there is any reduction on account of government taxes, duties, loduring the offer validity period, the same shall be passed on to CUHP.

In the event of it being necessary to import any materials of foreign manufacture/Bidder should obtain the same against his own normal license quota and should not

for any assistance whatsoever for their procurement.

Payment will be made by CUHP according to the procedure and schedule mentioned below Components 90% of the total cost of Hardwaresupply and installation of the listed Hardware & Software

Components and on submission of the Machine Installation Report (MIR) and successful and Inspection of Same by the Inspection committee constituted by CUHP issued by

PRADESH 176215

six months after of the obligations

s or within such constitute sufficient

must be in Indian Rupees, inclusive of all taxes and duties such as GST, etc. and packing forwarding, import and custom clearance, transportation, Insurance

cost of installation site maintenance services under warranty. The final

shall be decided on the aforesaid basis.

changes are brought in the tax structure by the Government resulting in reduction of the cost of the equipment’s,

Terms like "rates as liable to be rejected without assigning any

/Bidders should quote prices strictly as per the price

ommercial offer shall be on a fixed price basis. No upward revision in the prices would be considered on account of subsequent increases in government taxes, duties, levies, etc. However, if there is any reduction on account of government taxes, duties, local levies, etc.

In the event of it being necessary to import any materials of foreign manufacturer, the cense quota and should not

Payment will be made by CUHP according to the procedure and schedule mentioned below Hardware & Software

and installation of the listed Hardware & Software Components and on submission of the Machine Installation Report (MIR) and successful and

mmittee constituted by CUHP issued by


17 | P a g e 0f 32

the competent authority of CUHP. Balance Payment 10% of the total cost of Hasubmission of Performance BankSchedule 4. Term of execution of work The overall time limit for satisfactoryHardware/Software shall be three weeks essence of the contract. Timely completion and Liquidated If the OEM/Bidder fails to effect andSection: "Term of execution of liquidated damages and not by each completed week of delay for the delay in completing the wo Agreement The issue of letter of award of work by Confidentiality The details of the proposed service shall be treated as confidential information between CUHP and OEM/Bidder. Any such information shallthird party without CUHP's prior written approval. The Bidder/OEM shall ensure that complete confidentiality is maintained by them and all its personnel, with regard to all information relating to Bidder/OEM assures CUHP that time divulge, disclose or make known to any third parties any business process or date, trust, accounts, matters or transactions whatsoever pertaining Settlement of disputes by Arbitration The bid and any contract resulting there from shall be governed by and construed according to the Indian Laws. All settlementCUHP and the Bidder out of or in connection to the construction, meaning and operationeffect of this bid or in the dischargecourse of execution of the order orabandonment or breach of the Agreement) shall be resolved amicably between the representative and the Bidder's representative. In case of failure to resolve the disputes


CUHP.

ardware & Software Components shall nk Guarantee as per performa indicated

satisfactory Supply, Installation, Testing and Commissioning of three weeks from the date of the work order. Time shall be the

completion and Liquidated Damages

nd complete the work within the time as stipul work", the OEM/Bidder shall be liable way of penalty, a sum of 1 % of the con

y in completion of work. The OEM/Biddeork shall not in any case exceed 5 % of the con

The issue of letter of award of work by CUHP shall be construed as a binding contract.

The details of the proposed service shall be treated as confidential information between /Bidder. Any such information shall not be passed on in part or in full to any

's prior written approval.

shall ensure that complete confidentiality is maintained by them and all its personnel, with regard to all information relating to CUHP. Unless required

neither Bidder/OEM nor any of its personnel shall at any time divulge, disclose or make known to any third parties any business process or date, trust, accounts, matters or transactions whatsoever pertaining to CUHP.

Arbitration

The bid and any contract resulting there from shall be governed by and construed according settlement of disputes or differences whatsoever,

and the Bidder out of or in connection to the construction, meaning and operationdischarge of any obligation arising under this bid whether

or after completion and whether before or after termination, abandonment or breach of the Agreement) shall be resolved amicably between the

representative.

disputes and differences amicably within 30 days of the receipt

PRADESH 176215

ll be paid after as per Part l -

Commissioning of from the date of the work order. Time shall be the

ulated under the to pay CUHP

contract price for er‘s such liability

contract price.

shall be construed as a binding contract.

The details of the proposed service shall be treated as confidential information between not be passed on in part or in full to any

shall ensure that complete confidentiality is maintained by them and all its equired under law,

nor any of its personnel shall at any time divulge, disclose or make known to any third parties any business process or date, trust,

The bid and any contract resulting there from shall be governed by and construed according arising between

and the Bidder out of or in connection to the construction, meaning and operation or whether during the

completion and whether before or after termination, abandonment or breach of the Agreement) shall be resolved amicably between the CUHP's

days of the receipt


18 | P a g e 0f 32

of notice by the other party, then such unsettled dispute or difference shall be referred to arbitration by sole arbitrator mutually agreed in accordance with the Arbitration and Conciliation Act, 1996. If no agreementto who shall be the sole arbitrator, persons who shall be presently unconnected with receipt of the names as aforesaid, select any one of persons so named to be appointed as sole arbitrator and communicate his name to shall there upon without delay appoint the said person as the sole arbitrator. If the Bidder fails to select the person as sole arbitrator within 30 days of receipt of the notice from panel and inform CUHP accordingly, CUHPpanel as sole arbitrator and communicate his name to the Bidder. If the peris unable or unwilling to act or refuses his appointmentwhatsoever; another person shall be appointed by The venue of the arbitration shall be at shall be English. The award of Arbitration shall be final and binding on both the Work under the contract shall be continued by the Bidder during the arbitration Proceedings unless otherwise directed in writing by possibly be continued until the decision of the arbitrator is obtained. Save as those which are otherwise explicitly provided in the contract, no paymentBidder shall be withheld on accountthe subject matter, or one of the subject matters Order cancellation CUHP reserves its right to cancel the entire/unexecuted part of the work contract at any time by assigning appropriate reasons in the event of one or more of the following conditions Delay in delivery of the ordered equipment, etc., beyond four weeks from thacceptance/receipt of the work order (except with written permission fromDelay in installation and commissioningacceptance/receipt of the work order (except with written permission fromAny other appropriate reason in view of In addition to the cancellation of the work contract, Bank guarantee given by the OEMthe damages. Right to Accept or Reject the Quotation CUHP does not bind itself to accept the lowest bid or any or all Quotations and Reservesitself the right to accept or reject anyassigning any reasons for doing so. If any conditions are stipulated at the time of submission of 'Quotations, they will be Liable to be summarily rejected.


of notice by the other party, then such unsettled dispute or difference shall be referred to arbitration by sole arbitrator mutually agreed in accordance with the Arbitration and

96. If no agreement is arrived at within 30 days from the date of notice as to who shall be the sole arbitrator, CUHP shall send to the Bidder a panel of five names of persons who shall be presently unconnected with CUHP or the Bidder. The Bidder shall on

resaid, select any one of persons so named to be appointed as sole arbitrator and communicate his name to CUHP within 30 days of receipt of the

delay appoint the said person as the sole arbitrator. If the Bidder o select the person as sole arbitrator within 30 days of receipt of the notice from panel

CUHP shall be entitled to appoint one of the persons from the panel as sole arbitrator and communicate his name to the Bidder. If the person so appointed is unable or unwilling to act or refuses his appointment or vacates his office due

person shall be appointed by CUHP from the above list ofThe venue of the arbitration shall be at High Court, Shimla and the language of arbitration

The award of Arbitration shall be final and binding on both the

Work under the contract shall be continued by the Bidder during the arbitration Proceedings ected in writing by CUHP, unless the matter is such that the work cannot

possibly be continued until the decision of the arbitrator is obtained. Save as those which are otherwise explicitly provided in the contract, no payment due or payable by

account of the ongoing arbitration proceedings. If any, unless it is the subject matter, or one of the subject matters thereof.

reserves its right to cancel the entire/unexecuted part of the work contract at any time by assigning appropriate reasons in the event of one or more of the following conditions

Delay in delivery of the ordered equipment, etc., beyond four weeks from thacceptance/receipt of the work order (except with written permission from CUHP

commissioning of the system beyond three weeks from the date of acceptance/receipt of the work order (except with written permission from CUHPAny other appropriate reason in view of CUHP.

In addition to the cancellation of the work contract, CUHP reserves the right to forecloseOEM/Bidder towards performance of the contract to appropriate

Quotation

does not bind itself to accept the lowest bid or any or all Quotations and Reservesany or all the 'Quotations', either in whole or in part without

so.

If any conditions are stipulated at the time of submission of 'Quotations, they will be Liable to

PRADESH 176215

of notice by the other party, then such unsettled dispute or difference shall be referred to arbitration by sole arbitrator mutually agreed in accordance with the Arbitration and

ved at within 30 days from the date of notice as shall send to the Bidder a panel of five names of

or the Bidder. The Bidder shall on resaid, select any one of persons so named to be appointed as sole

the names. CUHP delay appoint the said person as the sole arbitrator. If the Bidder

o select the person as sole arbitrator within 30 days of receipt of the notice from panel shall be entitled to appoint one of the persons from the

son so appointed due to any reason

from the above list of persons. and the language of arbitration

The award of Arbitration shall be final and binding on both the parties.

Work under the contract shall be continued by the Bidder during the arbitration Proceedings , unless the matter is such that the work cannot

possibly be continued until the decision of the arbitrator is obtained. Save as those which are by CUHP to the

the ongoing arbitration proceedings. If any, unless it is

reserves its right to cancel the entire/unexecuted part of the work contract at any time by assigning appropriate reasons in the event of one or more of the following conditions-

Delay in delivery of the ordered equipment, etc., beyond four weeks from the date of CUHP).

from the date of CUHP.

reserves the right to foreclose the the contract to appropriate

does not bind itself to accept the lowest bid or any or all Quotations and Reserves to whole or in part without

If any conditions are stipulated at the time of submission of 'Quotations, they will be Liable to


19 | P a g e 0f 32

Right to alter quantities

CUHP reserves the right to alter quantities to be purchased on the same terms and conditions. Ordered quantity may vary at the time of issuance of Supply/Purchase Order and University reserves the right to purchase in staggered manner also.

Force Majeure The parties shall not be liable forcontract, if such default or non-performancby Force Majeure. For the purpose of this clause. "Forceparties, due to or as a result of or caused by and fire, events not foreseeable but does not include any fault or negligence or carelessness on the part of the parties, resulting in such a situation. In the event of any such intervening Force Majeurewriting of such circumstances andUnless otherwise directed by the other party, the party pleading Force Majeure shall continue to perform/render/discharge other obligations as far as they can reasonably be attended/fulfilled and shall seek all reasonable alternative means for performance affected by the Event of Force Majeure. In such a case, the time for performance shall be extended by a period(s) not lduration of such delay. If the durationparties shall hold consultations with each other in an endeavour to find a solution to theproblem. Notwithstanding above, the decision of Evaluation Process Only Quotations received on or before the stipulated date and time for responding to the Tender will be considered for further evaluation. The evaluation process will include Evaluation of Tender response (thisOEM/Bidder meets the eligibility criteria, compliance to functional & technical requirement, presentations, demonstrations etc.)will be taken by CUHP after technical as well as commercial bid The implementation of the project will commence upon successful negotiation of a contract between CUHP and the selected proposals fully or partially. Similarly, any OEM/Bidder in the final shortPart l Schedule 1, on the letterhead and duly signethe terms and conditions. This certificate will also form part of Technical


CUHP reserves the right to alter quantities to be purchased on the same terms and Ordered quantity may vary at the time of issuance of Supply/Purchase Order

and University reserves the right to purchase in staggered manner also.

for default or non-performance of the obligations under the performance of the obligations under this contract is caused

"Force Majeure" shall mean an event beyond the control of the parties, due to or as a result of or caused by acts of God, wars, insurrections, riots, earthquake and fire, events not foreseeable but does not include any fault or negligence or carelessness on the part of the parties, resulting in such a situation.

In the event of any such intervening Force Majeure, each party shall notify the otherand the cause thereof immediately within five calendar days.

Unless otherwise directed by the other party, the party pleading Force Majeure shall continue e other obligations as far as they can reasonably be

attended/fulfilled and shall seek all reasonable alternative means for performance affected by

In such a case, the time for performance shall be extended by a period(s) not lduration of delay continues beyond a period of three months, the

parties shall hold consultations with each other in an endeavour to find a solution to the

Notwithstanding above, the decision of CUHP shall be final and binding on the

Only Quotations received on or before the stipulated date and time for responding to the Tender will be considered for further evaluation. The evaluation process will include

(this may include scrutiny of proposal to /Bidder meets the eligibility criteria, compliance to functional & technical requirement,

etc.) The final decision regarding selection of after technical as well as commercial bid submitted

The implementation of the project will commence upon successful negotiation of a contract and the selected OEM/Bidder. CUHP reserves the right to

Similarly, CUHP reserves the right to include or not to include short-list. OEM/Bidder will submit a certificate as detailed in

on the letterhead and duly signed by Authorized signatory for accepting all the terms and conditions. This certificate will also form part of Technical Offer.

PRADESH 176215

CUHP reserves the right to alter quantities to be purchased on the same terms and Ordered quantity may vary at the time of issuance of Supply/Purchase Order

obligations under the contract is caused

the control of the acts of God, wars, insurrections, riots, earthquake

and fire, events not foreseeable but does not include any fault or negligence or carelessness

, each party shall notify the other party in within five calendar days.

Unless otherwise directed by the other party, the party pleading Force Majeure shall continue e other obligations as far as they can reasonably be

attended/fulfilled and shall seek all reasonable alternative means for performance affected by

In such a case, the time for performance shall be extended by a period(s) not less than the period of three months, the

parties shall hold consultations with each other in an endeavour to find a solution to the

shall be final and binding on the Bidder.

Only Quotations received on or before the stipulated date and time for responding to the Tender will be considered for further evaluation. The evaluation process will include

ensure that the /Bidder meets the eligibility criteria, compliance to functional & technical requirement,

The final decision regarding selection of OEM/Bidder submitted by the bidders.

The implementation of the project will commence upon successful negotiation of a contract reject any or all

reserves the right to include or not to include /Bidder will submit a certificate as detailed in

d by Authorized signatory for accepting all Offer.


20 | P a g e 0f 32

Part- I

Acceptance of Terms and Conditions (Letter to

(It may be ensured that Part I and schedule 1 indicated above does not appear on the letterhead)

To, CENTRAL PURCHASE OFFICER (CPO),CENTRAL UNIVERSITY OF HIMACHAL PRADESH,TAB-II, DHARAMSHALA KANGRA, HIMACHAL PRADESH Dear Sir, Sub: CUHP's Notice Inviting Quotation Dharamshala. With reference to the above QUOTATION, having examined and understood the instructions, terms and conditions forming part of your above inquiry, we hereby enclose our offer for supply of the equipment and services as detailed in your above referred We confirm that the offer is in conformityabove referred QUOTATION and enclosures. We also understand that CUHP is not bound to accept the offer either in part or in full. If CUHP rejects the offer in full or in part, thereof. Yours faithfully, Authorized Signatories (Name & Designation, seal of the firm) Date:


Schedule 1 Acceptance of Terms and Conditions (Letter to CUHP on OEM

letterhead) Part I and schedule 1 indicated above does not appear on the letterhead)


KANGRA, HIMACHAL PRADESH-176215

's Notice Inviting Quotation for Supply UPS (166 Nos) at CUHP

With reference to the above QUOTATION, having examined and understood the instructions, terms and conditions forming part of your above inquiry, we hereby enclose our offer for

ent and services as detailed in your above referred inquiry.

conformity with the terms and conditions as mentioned in your enclosures.

is not bound to accept the offer either in part or in full. If rejects the offer in full or in part, CUHP may do so without assigning any reasons

(Name & Designation, seal of the firm)

PRADESH 176215

OEM/Bidder's

Part I and schedule 1 indicated above does not appear on the letterhead)

CUHP’s Office at

With reference to the above QUOTATION, having examined and understood the instructions, terms and conditions forming part of your above inquiry, we hereby enclose our offer for

inquiry.

mentioned in your

is not bound to accept the offer either in part or in full. If may do so without assigning any reasons


21 | P a g e 0f 32

(Backup Commitment from the Manufacturer for System Maintenance)(on Manufacturer ‘s letterhead)

To, CENTRAL PURCHASE OFFICER (CPO),CENTRAL UNIVERSITY OF HIMACHAL PRADESH,TAB-II, DHARAMSHALA,KANGRA,HIMACHAL PRADESH-176215 Dear Sir, Sub: CUHP's Notice Inviting Quotation for SupplyKangra, HP. We hereby confirm that in the unlikely eventinclusive maintenance service contract forthese services directly (or through another reputed System Integrator) to you at the same terms and conditions as Proposed by M/s. . This assuhanding over of the installation and for a further period as may be decided on the basis of a joint review after expiry of one year. We also understand that this letter will form the part of the cM/s. and you. Yours faithfully For (Name & Designation)


Part- I Schedule 2 (Backup Commitment from the Manufacturer for System Maintenance)

(on Manufacturer ‘s letterhead)


II, DHARAMSHALA,KANGRA,

's Notice Inviting Quotation for Supply of UPS at Central University of Himachal Pradesh,

event of M/s. failing to fulfill their obligationsfor products to be installed in your premises, we undertake to render

these services directly (or through another reputed System Integrator) to you at the same terms and assurance will be valid for a minimum period of one year after

handing over of the installation and for a further period as may be decided on the basis of a joint review

We also understand that this letter will form the part of the contract documents to be executed


(Backup Commitment from the Manufacturer for System Maintenance)

entral University of Himachal Pradesh,

obligations with respect to all-products to be installed in your premises, we undertake to render

these services directly (or through another reputed System Integrator) to you at the same terms and rance will be valid for a minimum period of one year after

handing over of the installation and for a further period as may be decided on the basis of a joint review

ontract documents to be executed between


22 | P a g e 0f 32

(Letter of Indemnity and Undertaking)(To be stamp

CENTRAL PURCHASE OFFICER (CPO),CENTRAL UNIVERSITY OF HIMACHAL PRADESH,TAB-II, DHARAMSHALA KANGRA, HIMACHAL PRADESH-176215 Dear Sir Sub: CUHP's Notice Inviting Quotation for SupplyKangra, HP. CENTRAL UNIVERSITY OF HIAMCHAL PRADESH (CUHP) CAMsealed offers from established OEM/Bidderslocations of Temporary Academic Blocks of Central University of Himachal Pradesh in Kangof Himachal Pradesh (hereinafter referrthe various functions as per the Schedulereferred to as 'the said systems packagecontained hereafter. NOW THEREFORE THIS LETTER OR INDEMNİTY WITNESSETH THAT: We, the hereby declare and certify thoffered for sale to CUHP and that the saleCUHP does not infringe the property or and that the same does not infringe the force. We, the said hereby agree to indemnifyServants, Agents and other authorized personsinfringement of the right of property or other intellectual property or copy rights in respect of said supplied by us to CUHP and will defend theCUHP, its officers, Servants, Agents and other authorized persons from all costs and other expenses that they may be put to or incur in that connection in accordance with the terms as provided for within the end User License Agreement that accompanies the said We also agree to indemnify and keep indemnified and harmless agents and other authorized persons againstcompensation payable in consequences of any or agents, or by any other third party resulting from or by anyby or on behalf of us and against anycontractors, suppliers, agent(s), employed/engagedclaims under the Labour Laws including wages, salaries, remuneration, compensation or In witness whereof the has put his hands and seal the


Part I Schedule 3 (Letter of Indemnity and Undertaking)

mped on Rs.100/- stamp paper)

UNIVERSITY OF HIMACHAL PRADESH,

176215

's Notice Inviting Quotation for Supply of UPS at Central University of Himachal Pradesh,

CENTRAL UNIVERSITY OF HIAMCHAL PRADESH (CUHP) CAMP OFFICE, DHARAMSHALA,/Bidders for the supply, of UPS(166 Nos) to be delivered at various

locations of Temporary Academic Blocks of Central University of Himachal Pradesh in Kangrred to as 'CUHP') agreed to purchase ___

ule hereunder written and which are hereinafte', subject to our furnishing declarations su

NOW THEREFORE THIS LETTER OR INDEMNİTY WITNESSETH THAT:

that we are the rightful owners/ licensees ofle of the said systems to CUHP by us and other intellectual property or copy rights o Copy Rights Act. 1957 or any other Act fo

indemnify and keep indemnified and harmless CUHPpersons against any action that may be brought

infringement of the right of property or other intellectual property or copy rights in respect of said the same at our cost and consequences and will pay or reimburse

, its officers, Servants, Agents and other authorized persons from all costs and other expenses that they may be put to or incur in that connection in accordance with the terms as provided for within the end User License Agreement that accompanies the said 166 Nos of UPS .

indemnify and keep indemnified and harmless CUHP, its Officers or servants or against any third party claims in respect of

compensation payable in consequences of any accident or injury sustained or suffered by our employees or agents, or by any other third party resulting from or by any action, omission, or operation

any and all claims by employees, workmen, contractors, subcontractors, suppliers, agent(s), employed/engaged or otherwise working for us. In respect

under the Labour Laws including wages, salaries, remuneration, compensation or

has put his hands and seal the month and year first herein above


Central University of Himachal Pradesh,

P OFFICE, DHARAMSHALA, invites delivered at various

locations of Temporary Academic Blocks of Central University of Himachal Pradesh in Kangra District ___ UPS 600 VA for

fter for brevity sake ubmit indemnity as

f the said equipment d the use thereof by of any other person

or the time being in

CUHP, its Officers, brought against us for

infringement of the right of property or other intellectual property or copy rights in respect of said UPS cost and consequences and will pay or reimburse

, its officers, Servants, Agents and other authorized persons from all costs and other expenses that they may be put to or incur in that connection in accordance with the terms as provided for within the

, its Officers or servants or of any damages or

accident or injury sustained or suffered by our employees operation conducted

and all claims by employees, workmen, contractors, sub-respect of any and all

under the Labour Laws including wages, salaries, remuneration, compensation or like.

month and year first herein above mentioned


23 | P a g e 0f 32

Yours faithfully (Name and Designation) of Authorized OfficialSigned and delivered by The within named In the presence of Witness* Witness* * Should contain Signature with date, Name & Designation,


(Name and Designation) of Authorized Official

* Should contain Signature with date, Name & Designation, Address and Contact Nos.


Address and Contact Nos.


24 | P a g e 0f 32

PERFORMANCE BANK GUARANTEE FORMAT(on Non-J

Dear Sir, WHEREAS ................................ .................................................................................................. (name and address of the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract No ...................................... dated ............................ to supply (description of goods and services) (hereinafter called “the contractor”). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as Performance Security for the compliance with its obligations in accordance with the contract. AND WHEREAS we .................................................. (name of the Bank) have agreedsuch a bank guarantee. NOW THEREFORE we ............................................... hereby affirm that we are guarantors and responsible to you, on behalf of the supplier and we do hereby undertake to pay to the University an amoexceeding ................................ (Rupees ...................................................)and figures), upon your first written demand declaring the supplier to be in default under the contract against any loss of damage caused to or suffered would be caused to or suffered by the Government by reasons of any breach of the said Contractor(s) of any of the terms or conditions contained in the said Agreement. 2. We ............................................ do hereby undertake to pay the amount due and payable under this Guarantee without any demur, merely on a demand from the University stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Unbreach by the said contractor(s) of any of the terms or conditions contained in the said Agreement or by reason of the contractor(s)’s failure to perform the said Agreement. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding ..................... (Rupees .................................) (amount of the guarantee in words a We undertake to pay the University any money so demanded notwithstanding any dispute or disputes raised by the contractor(s) / supplier(s) in any suit or proceeding pending before any Court or Tribunal relating thereto liability under this present being absolute and unequivocal. The payment so made by us under this Bond shall be a valid discharge of our liability for payment there under and the contractor(s)/supplier(s) shall have no claim against us for making such payment. We ......................................... further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of the University under or by virtue of the said Agreement have been fully paid and its claim satisfied or discharged or till ......................... that the terms and conditions of the said Agreement have been fully and properly carried out by the sdischarges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or


Part-I Schedule 4 PERFORMANCE BANK GUARANTEE FORMAT

Judicial Stamp Paper of RS.100.00)

.................................................................................................. (name and address of the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract No

ed ............................ to supply (description of goods and services) (hereinafter

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a mmercial bank recognized by you for the sum specified therein as

Performance Security for the compliance with its obligations in accordance with the contract.

AND WHEREAS we .................................................. (name of the Bank) have agreed

NOW THEREFORE we ............................................... hereby affirm that we are guarantors and responsible to you, on behalf of the supplier and we do hereby undertake to pay to the University an amoexceeding ................................ (Rupees ...................................................) (amount of the guarantee in words and figures), upon your first written demand declaring the supplier to be in default under the contract

t any loss of damage caused to or suffered would be caused to or suffered by the Government by reasons of any breach of the said Contractor(s) of any of the terms or conditions contained in the said

..... do hereby undertake to pay the amount due and payable under this Guarantee without any demur, merely on a demand from the University stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Unbreach by the said contractor(s) of any of the terms or conditions contained in the said Agreement or by reason of the contractor(s)’s failure to perform the said Agreement. Any such demand made on the Bank

rds the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding ..................... (Rupees .................................) (amount of the guarantee in words and figures).

We undertake to pay the University any money so demanded notwithstanding any dispute or disputes raised by the contractor(s) / supplier(s) in any suit or proceeding pending before any Court or Tribunal relating

esent being absolute and unequivocal. The payment so made by us under this Bond shall be a valid discharge of our liability for payment there under and the contractor(s)/supplier(s) shall have no claim against us for making such payment.

........................... further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall

es of the University under or by virtue of the said Agreement have been fully paid and its claim satisfied or discharged or till ......................... that the terms and conditions of the said Agreement have been fully and properly carried out by the said contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or


.................................................................................................. (name and address of the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of contract No

ed ............................ to supply (description of goods and services) (hereinafter

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a mmercial bank recognized by you for the sum specified therein as

Performance Security for the compliance with its obligations in accordance with the contract.

AND WHEREAS we .................................................. (name of the Bank) have agreed to give the supplier

NOW THEREFORE we ............................................... hereby affirm that we are guarantors and responsible to you, on behalf of the supplier and we do hereby undertake to pay to the University an amount not

(amount of the guarantee in words and figures), upon your first written demand declaring the supplier to be in default under the contract

t any loss of damage caused to or suffered would be caused to or suffered by the Government by reasons of any breach of the said Contractor(s) of any of the terms or conditions contained in the said

..... do hereby undertake to pay the amount due and payable under this Guarantee without any demur, merely on a demand from the University stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the University by reason of breach by the said contractor(s) of any of the terms or conditions contained in the said Agreement or by reason of the contractor(s)’s failure to perform the said Agreement. Any such demand made on the Bank

rds the amount due and payable by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding ..................... (Rupees

We undertake to pay the University any money so demanded notwithstanding any dispute or disputes raised by the contractor(s) / supplier(s) in any suit or proceeding pending before any Court or Tribunal relating

esent being absolute and unequivocal. The payment so made by us under this Bond shall be a valid discharge of our liability for payment there under and the contractor(s)/supplier(s)

........................... further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said Agreement and that it shall

es of the University under or by virtue of the said Agreement have been fully paid and its claim satisfied or discharged or till ......................... that the terms and conditions of

aid contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or


25 | P a g e 0f 32

before the ....................... guarantee thereafter. We ........................................... further agreewithout our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement to extend time of performance by the said cotime or to postpone for any time or from time to time any of the powers exercisable by the University against the said contractor(s) and to forebear or enforce any of the terms and conditions relating to the said Agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said contractor(s) or for any forbearance act or omission on the part of the University to the said contractor(s) or any indulgence by the Universitywhatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. We hereby waive the necessity of your demanding the said debt from the supplier befthe demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. Notwithstanding anything contained herein above our liability under the guarantee is restricted to ......................... and shall remain in force until ................... Unless a claim or suit under this guarantee is filed with us on or before .............................. This Guarantee will not be discharged due to the change in the constitution of the Bank or the C/ Supplier(s). We, .................................... lastly undertake not to revoke this Guarantee during its currency except with the previous consent of the University in writing. Dated the .............. date of............... ................................................................... (Signature of the authorized officer of the Bank) Name and designation of the officer ...................................................................Code No................................ Seal, Name & Address of the Bank Branch


before the ....................... guarantee thereafter.

We ........................................... further agree with University that the University shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the University against the said contractor(s) and to forebear or enforce any of the terms and conditions relating to the said

hall not be relieved from our liability by reason of any such variation, or extension being granted to the said contractor(s) or for any forbearance act or omission on the part of the University to the said contractor(s) or any indulgence by the University to the said Contractor(s) or by any such matter or this whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving

We hereby waive the necessity of your demanding the said debt from the supplier bef

We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the

any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification.

Notwithstanding anything contained herein above our liability under the guarantee is restricted to . and shall remain in force until ................... Unless a claim or suit under this guarantee is

filed with us on or before ..............................

This Guarantee will not be discharged due to the change in the constitution of the Bank or the C

We, .................................... lastly undertake not to revoke this Guarantee during its currency except with the previous consent of the University in writing.

(Signature of the authorized officer of the Bank)

Name and designation of the officer ...................................................................

Seal, Name & Address of the Bank Branch


with University that the University shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms

ntractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the University against the said contractor(s) and to forebear or enforce any of the terms and conditions relating to the said

hall not be relieved from our liability by reason of any such variation, or extension being granted to the said contractor(s) or for any forbearance act or omission on the part of the University to the

to the said Contractor(s) or by any such matter or this whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with

We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the

any way release us from any liability under this guarantee and we hereby waive notice of

Notwithstanding anything contained herein above our liability under the guarantee is restricted to . and shall remain in force until ................... Unless a claim or suit under this guarantee is

This Guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s)

We, .................................... lastly undertake not to revoke this Guarantee during its currency except with the


26 | P a g e 0f 32

Part-I Schedule 5 Organizational / Financial Profile of the

Name of the OEM/Bidder

Registered Office Address

Telephone No.

Fax No.

E-mail

Office Address

Telephone No.

Fax No.

E-mail

Name and Designation of the person authorised to make commitment to the Bank

Telephone No.

E-mail

Mobile phone no.

OEM/Bidder web site address, if any Type of Organisation ( Whether soleproprietorship/private limited/public company or cooperative body) Registration details :

Registration No. and date

Place of Registration

Registering Authority

Sales Tax no. / VAT No.

Income Tax No. ( PAN/ TAN) & GST No

Clientele ( Kindly furnish Certificate after sales and service from the companies)


Organizational / Financial Profile of the OEM/Bidder

Name and Designation of the person authorised to

sole

proprietorship/private limited/public limited

te regarding mentioned



27 | P a g e 0f 32

Details of qualified engineer proBanks, FIs, Govt. & Universitiesconcerns etc.

Nature of work handled

Total no. of engineers

Brands of hardware, which the Bidder is (Dealer/reseller certificate shoin case of Authorised dealer/res

Whether the OEM is a (Details of system integration given)

Name and Location of Work

Value and nature of Order

Whether executed satisfactor

Date of completion of work

Average/Annual Turn Over

Year Sales Turnover (Rs In Lakh)

2018-19

2017-18

2016-17

Furnish Audited Balance Sheet,18 2018-19 & 2019-20(OPTIONAL

Name and Address of bank


providing service to & Universities reputed

, peripherals for s OEM’s authorised

should be enclosed seller)

a system integrator work done may be

ory and on time

Sales Turnover (Rs In Lakh)

Net Profit (Rs

t, P&L a/c and Annual Report for the year 2016OPTIONAL)

nkers


Net Profit (Rs In Lakh)

2016-17,2017-


28 | P a g e 0f 32

Bank a/c no - Bank name - Branch IFSC no. Branch address - *for e-payment ( kindly attach cancelled cheque)


Branch IFSC no. -

payment ( kindly attach cancelled cheque)



29 | P a g e 0f 32

Detailed Specifications

Brand: Model No.:

Configuration of 600 VA UPS Offline.

Technical Specification for Offline UPS (600 VA)

UPS Capacity (total)

Input Voltage

Input Frequency

Input Voltage Range

Voltage on Battery (Inverter output voltage regulation)

Frequency – On Battery

Output Transfer Time

AC Surge Protection

AC Input

Type (maintenance-free)

Typical recharge time

Operating Temperature

Storage Temperature

3 power outlets or more

Power Cord


Part-I

Schedule 6

600 VA UPS Offline.

for Offline UPS (600 VA) :

600VA/360W

220/230 VAC

45 – 65 Hz

140 VAC – 300 VAC

(Inverter output voltage 230 VAC typical ± 10% (stepped approximated / simulated

50Hz ± 1% Hz

@50 Hz : 4-10 ms

Full time

Resettable circuit breaker

12V, 7.0 -7.2 Ah

4-10 hours upto 90% capacity

00 C to 400 C

-150 C to 500 C

With battery backup and surge protection

1 meter or larger


/ simulated sine wave)

With battery backup and surge protection


30 | P a g e 0f 32

Backup Time for Single PC load (60W ± 15W)

Battery Saver (to save on battery life)

Certification


15W) 10-25 mins (normal mode)

Thru toggle button on front panel

BIS


front panel


31 | P a g e 0f 32

Manufacturer's Authorization Form (MAF)

To,

CENTRAL PURCHASE OFFICER (CPO),CENTRAL UNIVERSITY OF HIMACHAL PRADESH,TAB-II, DHARAMSHALA KANGRA, HIMACHAL PRADESH-176215 Dear Sir

Sub: CUHP's Notice Inviting Quotation for SupplyHimachal Pradesh.

We

manufacturers of M/s (Name and address of Agent/Dealer/Large Account Reseller) to offer their quotation, negotiate and conclude the contract with you against the above invitation for of

We hereby extend our full guarantee andcontract for the equipment and services offered against this invitation for offer by the above

Yours faithfully

[ ]

Name and seal of the manufacturer

Note: This letter of authority should be signed by a person competent and having the power

of attorney to bind the Manufacturer/OEM/Principal

the bid.


Part-I

Schedule 7

Manufacturer's Authorization Form (MAF)


's Notice Inviting Quotation for Supplyof UPS in Kangra District of

, who are established and

do hereby having offices at

(Name and address of Agent/Dealer/Large Account Reseller) to offer their quotation, negotiate and conclude the contract with you against the above invitation for offer.

is the enterprise OEM / partner /Large Account.

and warranty as per terms and conditions of the offer and the contract for the equipment and services offered against this invitation for offer by the above

Name and seal of the manufacturer

This letter of authority should be signed by a person competent and having the power

Manufacturer/OEM/Principal and it should be included by the


in Kangra District of

and reputable

authorize and

(Name and address of Agent/Dealer/Large Account Reseller) to offer their quotation, offer. M/s

/Large Account Reseller

the offer and the contract for the equipment and services offered against this invitation for offer by the above firm.

This letter of authority should be signed by a person competent and having the power

included by the OEM in


32 | P a g e 0f 32

1.Bill of quantities/Financial

Purchase of UPS 600 VA

S.No

Product

Quantity

A B C

1 UPS 166 Nos


Part-II

Schedule 1

Financial Bid

Amount in Rupees.

Quantity

Unit Price

Total

GST and other

Taxes

D E=C*D F

166 Nos


Amount in Rupees.

and other

Total inclusive of all Taxes

G=E+F

Tender for UPS FInal

Documents

Transcript of Tender for UPS FInal