SOFA_2019-2020.pdf - SPSA – Saskatchewan Polytechnic ...

SASKATCHEWAN POLYTECHNIC STUDENTS’ ASSOCIATION Student Open Forum Assembly - MEETING

Tuesday, February 25, 2020 @ 12:30 p.m. Sarah’s, Moose Jaw Campus

NOTES Present: Meeting chaired by Rohit Vij (VP Campus). Adeyemi Williams (SPSA staff) was in attendance. Three

students were also in attendance. The guest at the meeting was Lindsay Demchuk. Call to order: Meeting called to order at 12:50pm by Rohit. Items Discussed

1. Introduction & Welcome:

• Rohit welcomed everyone to the meeting. He introduced himself and explained the purpose of the SOFA meeting. Also, he encouraged students to bring forward any concerns they might have.

2. Feedback from Last SOFA Meeting

• Rohit explained the concern that was raised at the previous SOFA meeting about papercut printing credit that was discontinued. He indicated that he’s in the process of meeting with the Dean of Business to get further information on why students no longer get the printing credit. Rohit asked the students in attendance if they have any feedback on the AskPoly App as discussed in the previous meeting. One of the students in attendance suggest a change of name for the App, as her initial thought was that she can get every information including her grades on the App. Rohit explained that the App is used to notify students of events and happening on campus that the SPSA is hosting.

3. Students Concerns for Discussion

• The issue of tutoring in the business certificate program was raised by a student. The student said most of their program tutoring are scheduled at other class time thereby making it difficult for students that needs the tutoring to attend, as they would have to miss some of their regular classes. Rohit responded that he’ll check with the Program Head to see if they can adjust the tutoring schedule to better serve students. Action: VP Campus

4. Election Updates

• Rohit provided information on the upcoming SPSA Executive Council Elections. He reviewed all important dates with the students and encouraged any students interested in running for any of the vacant position to stop by the SPSA office to pick nomination package.

5. Student Life Coordinator Presentation

• Lindsay Demchuk, the new Student Life Coordinator discussed her role to students. She explained some of the things she’s been working on since she started and she also let the students know that a new alternative to counselling would be rolling out shortly. One of the students suggested changing the name of counselling to “Talk to a Stranger” as most people still connect counselling with negativity.

6. Announcements

• There was no announcement at this meeting

7. Happenings/Events

• Adeyemi gave an update on events that SPSA would be hosting in the coming month, which includes: ❖ Adulting 101 – Feb. 27, 2020. Macoun Lounge from 12:30 – 1:30pm. Tax info session. ❖ Pub Night – Mar 5, 2020 from 3-5:30pm at the Student lounge. Free Pizza while supply last. 19+ to

attend. ❖ Sushi Night – Mar 12, 2020. Cafeteria from 6-9pm. Learn how to make Sushi from a Sushi Chef. Free

sign up at the SPSA office. Limited spots available. ❖ Pub Night – Mar 19, 2020 from 3-5:30pm at the Student lounge. Free Pizza while supply last. 19+ to

attend. ❖ Paint Nite – Mar 24, 2020. Cafeteria from 6-9pm. Sign up at the SPSA office. 19+ to attend ❖ SOFA Meeting – Mar. 24, 2020. Sarahs’ Lounge from 12:30 – 1:30pm. Lunch provided

Next Meeting:

• March 24, 2020 @ 12:30pm. Same venue

• Meeting ended at 1:26 pm CONTACT INFORMATION

Rohit Vij VP Moose Jaw [email protected] SPSA Office ( Room 1.202) Tel: 306-691-8259

Adeyemi Williams Campus Manager, Moose Jaw [email protected] SPSA Office (Room 1.202) Tel: 306-691-8348

Karmyn Foreman Student Resource Representative [email protected] SPSA Office (Room 1.202) Tel : 306-691-8554

mailto:[email protected]



Present: Meeting Chaired by Robert Carnahan, Acting SPSA VP Prince Albert Campus, and

Nadine Robins, Campus Manager, Ashley Pool, Marketing Manager and Tara

Pejski, Advocacy Manager.

Call to order: Robert called the meeting to order on February 25, 2020 at 12:14 p.m.

* 8 Students in attendance*

1. Introduction & Welcome

Robert introduced himself, Ashley Pool, Marketing Manager and Tara Pejski, Advocacy

Manager, and the 2 directors, Cassie Hildebrand and Caitlin Smith.

2. Review of Minutes: Robert asked if there were any questions regarding the minutes from

last month. There were no questions.

3. Special Guest: Nadine introduced the guest speaker, Carrie McCloy, from Counselling

Services. Carrie discussed the roles of each counsellor and the areas of which they can

be of assistance. Such areas were; general support, personal issues, grief and loss,

creating support groups, and trauma counselling. Students were given the opportunity to

ask questions.

4. Items for Discussion:

• Ask Poly App: Ashley asked for a show of hands on who has the App. She also asked

what they like, do not like and how many people know that we have an App. Students

gave their input and Ashley explained a few of the changes to come.

A student had requested that our App be linked to the Sask Poly Website. Ashley

Explained why this was not possible.

Other Questions were asked and issues noted by Students:

➢ How can we get the App known?

➢ What would be necessary to have on the App?

➢ More detail on events

➢ Not all events show up currently.

Ashley asked if these issues were dealt with by next year, would the students

download the App? The consensus was yes.

Jessie announced that there was going to be a digital refresh on all media.

SASKATCHEWAN POLYTECHNIC STUDENTS’ ASSOCIATION STUDENT OPEN FORUM ASSEMBLY – MEETING

Tuesday, February 25, 2020 @12:00 p.m. Prince Albert Campus

NOTES

• Scanner: Jessie asked, how many of you know what the scanner is and where it is

located? What kind of content would you like to see? A student suggested event listings

and special guests. Another student suggested having an App Sign-up info session.

A digital launch is in progress, to be ready for the 20/21 year.

• Open Campus Council Director Position:

Bob explained the open position and that it will only be for 8 weeks. He stated where

applications could be found and encouraged students to talk to himself or Nadine if they

had any questions.

• Elections:

Jessie explained the election process and upcoming dates and info sessions.

• Clubs:

Nadine and Jessie explained what the clubs offer, such as; table rentals, banking, and

event promotion. Nadine encouraged students to come to the office for more detail.

5. Final Closing:

Nadine spoke on upcoming events and encouraged students to participate.

➢ Plant Nite

➢ Pub Night

➢ Taco Tuesday

6. Meeting Schedule

• Mar. 24/20 @ 12:00 p.m. (Technical Building Room F212)

• Apr. 14/20@ 12:00 p.m. (Technical Building Room F212)

7. Next Meeting

• March 24/2020 @ 12:00 p.m. in the Technical Centre, Room F212

Adjournment: Robert adjourned the meeting at 12:56 p.m.

.m.

Robert Carnahan Nadine Robins Tara Pejski

Acting VP Prince Albert Campus Campus Manager, Prince Albert Advocate Manager

[email protected] [email protected] [email protected]

(F212B Tech Centre) SPSA Office (F206B Tech Centre) SPSA Saskatoon Office

Tel: 306-765-1710 Tel: 306-765-1708 Tel: 306-659-4345

CONTACT INFORMATION




SASKATCHEWAN POLYTECHNIC STUDENTS’ ASSOCIATION INC.

STUDENT OPEN FORUM ASSEMBLY Tuesday, February 24, 2020 @ 12:00 p.m.

Room 715

Meeting Notes

• Introduction & Welcome o VP Campus – Jolene Lennox o Campus Council Director – Sanchi Anand o Campus Manager – Crystal Gellner o Guest Speaker – Amanda Robinson – Awards & Scholarships

• Format o Open Discussion –

• Guest Speaker o Amanda Robinson – Awards & Scholarships

• Items for Discussion o Clubs and Societies – Crystal gave information on what clubs are currently on our campus

and information on how to become a club. Also asked what types of clubs/societies the students would like to see in the future. At this point there was nothing brought forward but the students were encouraged to bring ideas forward directly to council or the SPSA office.

o Good Food Box – Crystal provided an overview of the Good Food Box program and how to become involved and get started in ordering. If any students would like access or information pamphlets are available in the office.

o Election Information – Info Session dates, packages, etc Candidate Information Sessions February 24 - 28, 2020

Nominations (Reduced Courseload) March 2 – 6, 2020

Nominations (Non-reduced Courseload) March 9 – 13, 2020

All Candidates’ Meeting March 18, 2020

Campaign Period March 2 – March 24, 2020

Election Day March 26, 2020

• Upcoming Events o SPSA – Elections – info above o Thirsty Thursday – March 5th @ 3:00pm o NHL Trip – March 14/15 – SOLD OUT o Intercultural Event – week of March 16-20 TBC o Paint Nite – March 24th - $20 Students, $40 Staff/Public o Council Connect - March 24

• Meeting Schedule – All meetings @ 12:00pm with lunch provided o March 24/20 Room 155 o April 14/20 Room 155

SASKATCHEWAN POLYTECHNIC STUDENTS’ ASSOCIATION

STUDENT ADVISORY COUNCIL - MEETING Tuesday, February 25, 2020 @ 4:00 p.m.

Express Student Lounge, Saskatoon Main Campus NOTES

Present: Meeting chaired by Madison Mark, in attendance SPSA Staff Kevin Munson, Louie Ramos & Ashley Poole, VP Finance Jesse White Director Frank Odor, Director Adithyan James, 19 students in attendance Items for discussion:

1. Subject: Introductions & Welcome meeting called to order at4:02 pm

2. SPSA Ask Poly App Survey – Marketing Manager Ashley Poole speaks to the room regarding the app

and the direction we are looking at taking

- A refreshment of the app is in the works. We are looking at upgrading and making the app more

modern

o Ashley asked students if they’ve heard of Ask Poly App and if they downloaded it? - Not

much response at all, at least half the room heard of it and have it downloaded. The

app is designed for push notifications and updates on events and activities.

o Ashley asked if people will use the app for items and events related to the SPSA or

would they rather use the website? - App is the most common answer

o Would it help during an orientation to know how the app works at the beginning of the

year? YES

o What would make the students use the app more? Mixture of both contests and

information – side note student stated when he downloaded first time he wasn’t sure if

it was the correct app as it didn’t look like it would be for us

o The app would be for both interfaces

Scanner Articles (Students Newspaper)

- The student newspaper AKA Scanner Article – how many have read or know of it? 1 person out of

the attendance.

• Would people rather people rather see this online or do they want to see it regardless?

- Student suggested a “what’s new section” – so it would be what’s new on campus and have a

push notification stating when the new one is out

- Student suggested having an app that you can make it more personal to the needs of particular

students

- Smaller percentage of students said they’d read a document regarding how their student dollars

are spent, majority wouldn’t even open it

- Student suggestion – notification should have an icon showing something that you haven’t read a

notification and will have to click onto it to remove it

- Asked if they’d like a small amount of information then a link to the website for the full amount

of information? - they’d prefer it all on the app

3. VP Finance James White from SPSA – speaks regarding director appointment for Saskatoon Campus,

bylaws stat we open up for applications for a week. The director will work with the campus VP

regarding events on campus. If you are looking at filling the position you can come speak to the SPSA

office and submit your name in for General council to take into consideration. There is an interview

process if you are interested.

4. Ross from Media production speaks regarding what they will be doing on March 19th during the Open

Mic Night put on by SPSA in the Express lounge.

Media production in the upcoming weeks they are working on live audio and multi camera shoot.

Media Production and SPSA have teamed up with the Irish pub coming up on March 19th, this will be

filmed and possibly put up on YouTube

5. Executive Assistant from SPSA Louie Ramos – speaks regarding 2020 Election Campaign

SPSA will be holding elections in March 2020, positions that are available for the Saskatoon

Campus are, President, VP Finance and Internal Operations & VP Campus

The upcoming election information session are on February 26 & 27, 2020:

• February 26, 2020 at 12:00 – 1:00 p.m. o Saskatoon Campus – Rm 107.2

• February 26, 2020 at 4:00 – 5:00 p.m. o Saskatoon Campus – Rm 316



6. Subject : Open Forum – room is open for students to ask questions and discuss topics. From previous SOFA Meeting Women’s washroom has been smelling really bad, the one by the intersection to main entrance and is always filthy Class room 149 and 241 are either way too cold or like a sauna there is no happy medium and makes it uncomfortable

- Kevin brought this up with facilities regarding issues with the toilets and the uncomfortable temperatures on campus

No concerns from students brought up this month

7. Subject: Student life events

a. Open Mic night in Collaboration with Media Production, during a pub sometime in March, final bookings will be posted soon

8. Next SOFA meeting March 24, 2020 pm in Express Student Lounge. 9. Madison Mark Calls meeting to a close @4:47 pm

CONTACT INFORMATION

Maddison Mark VP Saskatoon [email protected] SPSA Office (Room 116) Tel: 306-659-4703

Kevin Munson Campus Manager [email protected] SPSA Support Centre Tel : 306-659-4096




Tuesday, January 21, 2020 @ 12:30 p.m. Sarah’s, Moose Jaw Campus

NOTES Present: Meeting chaired by Rohit Vij (VP Campus). Sukhjot Samra (President), Precious Akuma (Campus Council

Director), Adeyemi Williams (SPSA staff) were in attendance. Twenty-eight students were also in attendance.

Call to order: Meeting called to order at 12:39pm by Rohit. Items Discussed


• Rohit welcomed everyone to the meeting. He introduced himself, the SPSA President, the Campus Council Director, the SPSA staff in attendance as well as the SPSA Staff joining the meeting via Video Conference. Also, he explained the purpose of the SOFA meeting and encouraged students to bring forward any concerns they might have.

2. Position of Campus Council Director

• Rohit announced that the Campus Council Director Position is open effective from the time of announcement and will close on Tuesday January 28, 2020. Any student interested in the position can pick up the application package at the SPSA office. He also said any student that require additional information on the position can discuss with him or talk to the other council members.


• The first concern that was raised by student was about Papercut Printing Credit. The student mentioned that the cost was included in their tuition and they don’t get the printing credit. Another student in attendance indicated she received the credit only in first semester and never received the credit afterwards. The Campus Council will look into this and report back to the student at the next meeting. Action: Campus Council

• Another student indicated that he would like to see the Rights of students included as part of Orientation. He said most International Students are not aware of their Rights and they end up been exploited by Landlords. Adeyemi indicated that the International Education has a separate Orientation for International Students and they might be able to reemphasize that at the Orientation. He also indicated that the student handbook has some information on where to get help on Landlord and Tenancy issues.

• Promotion of SPSA Events was a concern for another student at the meeting. The student indicated he doesn’t know when events are happening on campus due to lack of promotion or the way the events are being promoted. Precious explained to the student that there are posters on the bulletin boards and that he usually visits classrooms to inform students of any Campus event that the SPSA is hosting. He also indicated that going to classrooms has not been the best approach as most instructors don’t appreciate students taking their class time to announce events. Adeyemi indicated that the SPSA is committed to finding the best way to pass information across to students and if they are able to suggest the best way to reach them, the SPSA will definitely look into that. A student suggested the SPSA send email and Adeyemi indicated that the SPSA does not have students email list.

• Another student indicated that there needs to be more on-campus Jobs. Rohit indicated that there are limited opportunities on campus for students because they are expected to be in class during the opening hours of the school. Another student indicated that he currently works on-campus with other

students at the Recreation Department and that student should apply for any available on-campus position whenever it opens.

• Another student commented on the student that recently passed away. He said the Counselling Services does not create a positive environment for students that require assistance in this kind of situation. Adeyemi indicated that the SPSA has an Online Counselling Platform that is available in different languages and Students can use that as an alternative to going to the Counselling Service on campus.

• Finally, a student requested that he would like to know the direction the SPSA is going as an organization. Precious responded that the SPSA is on campus for student representation and to represent students better is the reason is we’re having SOFA meeting. The student further stated that he had an experience with someone from SPSA in the past that is not very pleasant but he already put that behind him and he doesn’t want to take the issue any further.

4. SPSA AskPoly App Feedback (Ashley)

• Rohit introduced Ashley and Carol as SPSA staff that are attending the meeting Via Video Conference from Regina Campus. He also mentioned to students that Ashley would be getting feedback from them about the AskPoly App.

• Ashley discussed with students about the AskPoly App and asked if the students have used the App or have any suggestion. Most of the students stated that they haven’t download or used the App before. Ashley encouraged them to download and try out the App. She also indicated that she’ll be on Moose Jaw Campus the next day and they can stop by the SPSA office to see her to give their feedback should they have any.

5. Announcement

• Adeyemi announced that students that are interested in volunteering for the career fair on February 5 can contact Holli Bell from Student Employment Services to indicate their interest.

6. Happenings/Events:

• Adeyemi gave an update on events that SPSA would be hosting in the coming month, which includes: ❖ Pub Night – Jan. 23, 2020 from 3-5:30pm at the Student lounge. Free Pizza while supply last. 19+ to

attend. ❖ Pub Night – Feb 6, 2020 from 3-5:30pm at the Student lounge. Free Pizza while supply last. 19+ to

attend. ❖ National Bubble Gum Day – Feb 7, 2020. Stop by the SPSA for some free bubble gum. ❖ I love Hue Event – Feb 14, 2020. Wear color that matches your relationship status for chance to win

a set of free tickets to the Moose Jaw Warrior’s game. ❖ SOFA Meeting – Feb. 25, 2020. Sarahs’ Lounge from 12:30 – 1:30pm. Lunch provided ❖ Adulting 101 – Feb. 27, 2020. Macoun Lounge from 12:30 – 1:30pm. Tax info session.

Next Meeting:

• February 25, 2020 @ 12:30pm. Same venue

• Meeting ended at 1:32 pm CONTACT INFORMATION

Rohit Vij VP Moose Jaw [email protected] SPSA Office ( Room 1.202) Tel: 306-691-8259






Present: Meeting Chaired by Amanda Boychuk, SPSA VP Prince Albert Campus, and

Nadine Robins, Campus Manager

Call to order: Amanda called the meeting to order on January 21, 2020 at 12:07 p.m.



Students signed in and entered the prize draw. Draw to be done at the end of the meeting.

Amanda introduced the Campus Manager, the 3 directors.

2. Review of Minutes: Amanda reviewed the minutes from the last meeting.

Ask Poly App, Scanner, Adulting 101 Classes.

3. Special Guest: Nadine introduced the guest speakers, Theresa Cameron from the

Wellness Team, Theresa gave a presentation regarding what the team has to offer and

explained the website. Questions regarding intramural’s were asked and identified issues

with email notifications.


• Review Results from Campus Connect

• Snow Boarding Trip - Is the cost worth it? The consensus was no.

• Ask Poly App: Amanda stated that any feed back regarding the App would be valued.

Please bring ideas to Nadine or herself at the SPSA office.

• Scanner: A digital launch is in progress, to be ready for the 20/21 year.

• Adulting 101 Classes: Nadine explained what the upcoming adulting classes were going

to entail.


Tuesday, January 21, 2020 @12:00 p.m. Prince Albert Campus

NOTES

• Vegetarian options in the Cafeteria: Due to the number of international students, more

accommodating food options have been requested. Nadine stated that there is always a

vegetarian soup, pizza and sandwich option in the SPSA Express.

5. Student Concerns for Discussion:

• Vegetarian options in the Tech Centre Cafeteria. To be discussed with the Cafeteria

Manager.

Action: Nadine

• A request for an SPSA International Website. This would include housing information,

parking, ride shares, employment opportunities, question and answers about courses and

classes. Similar to a group chat but designed for Sask Poly students. Marketing would

need to be consulted.

Action: Nadine/Amanda

6. Final Closing:

Nadine listed the upcoming events, Amanda encouraged all to go to the events and to

continue giving ideas. Several students wrote down ideas and gave them to Nadine.

The draw for the SOFA meeting draw was done. The winner of a $25.00 Gift Card was

Kristie Young.

7. Meeting Schedule

• Feb. 25/20 @ 12:00 p.m. (Technical Building Room F212)



8. Next Meeting

• Feb 25/20 @ 12:00 p.m. in the Technical Centre, Room F212

Adjournment: Robert adjourned the meeting at 12:51p.m.

.m.

Amanda Boychuk Nadine Robins Tara Pejski VP Prince Albert Campus Campus Manager, Prince Albert Advocate Manager



Tel: 306-765-1710 Tel: 306-765-1708 Tel: 306-659-4345

CONTACT INFORMATION





STUDENT OPEN FORUM ASSEMBLY Tuesday, January 21, 2020 @ 12:00 p.m.

Room 155

Meeting Notes

• Introduction & Welcome o VP Finance & Internal Operations – Jesse White o Campus Council Director – Sanchi Anand o Campus Manager – Crystal Gellner o Guest Speaker – Ashley Poole, Marketing Manager SPSA o General Manager – Carol Tetreault

• Format o Open Discussion –

• Guest Speaker o Ashley Poole – SPSA App – presented information on our App and asked if anyone had the

App and for those who didn’t what they would like to see in it. Ashley explained that she has met with the SPSA staff and council members to discuss a refresh of our app and now coming to SOFA to ask for suggestions of how to make it better.

o Suggestions: kahoot on the App with prizes, constant updated info, push notifications once/day, New name (confusing with Sask Polytech), newspaper and Instagram link, job postings, contests.

o Walk through the App at orientations

• Items for Discussion – want to see sports and intramurals on our campus – sorely lacking or non-existent.

• Upcoming Events o Practical Nursing Club – Bake Sale – January 31st o National Bubble Gum Day – February 7th o Thirsty Thursday Pub – February 13th o Break Your Heart – February 14th o National Tortilla Day – February 24th o Council Connect and SOFA Meeting – February 25th o Career Fair – February 6th – Listing of employers handed out and helpful hints

• Meeting Schedule – All meetings @ 12:00pm with lunch provided o February 25/20 Room 715 o March 24/20 Room 155 o April 14/20 Room 155


STUDENT ADVISORY COUNCIL - MEETING Tuesday, January 21, 2020 @ 4:00 p.m.


Present: Meeting chaired by Adithyan James, in attendance SPSA Staff Kevin Munson, Director Frank Odor 23 students in attendance Items for discussion:

1. Subject: Introductions & Welcome meeting called to order at 4:04pm 2. Subject: Theresa Cameron with Wellness Team to promote events wellness

- Theresa gave a background of the wellness program that was started back up in

September

- Wellness team has introduced open gym time

- Fitness Classes/Inflatable obstacle course in the gym and has introduced intermural

- Wellness is looking into introducing movie clubs, art programs and would like student

feedback regarding other things they’d like to see on campus.

- They would like to communicate more with the students, as they are hearing lots of

students aren’t aware of things happening, she would like to know better ways to

communicate with the students, recently added a Facebook and Instagram account,

asked the students to download the app and follow them as the events will also be

posted on social media

- If you haven’t signed up for sport programs right now, they asked students to still email

and they will get them involved somehow

- Fitness classes – yoga first thing in the morning, would like a lot more people to attend

- All classes are free currently this year

- Wednesdays they have a spin class, circuit class, ab class do not have to be free for the

full hour and half you can come drop in for 20 mins at the beginning or in the middle

- Also offering personal consultation for using the weight equipment, please book online

at saskpolytech.ca/wellnessprograms

- Special events coming up: mental health week January 27th to January 31st

- January 28th they have free pizza and comedian and there is a draw for Beats by Dre

head phones

- Bringing free massages in once per month

- Spin competition coming, spin bikes set up in the hallway, prize for furthest distance

3. SPSA Ask Poly App Survey

The SPSA will be using the 2019-2020 academic year to evaluate our ASK Poly app in an effort to

determine what media platforms best serve our members. In doing so, we are asking that each SOFA

member, download our ASK Poly app and turn the push notifications on for their respective

campus. We will be checking back with the members of SOFA throughout the year to receive

feedback about what they like and dislike about the app, how much they use it and whether they find

it beneficial.

Students in attendance do not have the app, some are looking at downloading the app during the

conversation, similar to last meeting

Concerns about the app – student found it helpful cause they are in the basement all day everyday

- Students have downloaded it, have noticed not all events are being posted on it, the students

have enabled notifications and don’t seem to get notifications

4. Scanner Articles

Every month there is a Scanner printed, this article is available for students to write an article to have

posted and this is available to pick up at the SPSA office. Next due date is February 18, 2020

5. Subject : Open Forum – room is open for students to ask questions and discuss topics. Women’s washroom has been smelling really bad, the one by the intersection to main entrance and is always filthy Class room 149 and 241 are either way too cold or like a sauna there is no happy medium and makes it uncomfortable Action: Kevin

6. Subject: Student life events

a. NHL Hockey trip, $150.00 per student includes room and bus from Saskatoon to Calgary, 4 people per room, $225.00 for the public March 14, 2020 SOLD OUT

b. National Bubble Gum Day February 7 stop by SPSA office c. Tortilla Day February 24 d. Thirsty Thursday will be twice per month now e. February 13th Valentines Day Pub f. February 27th g. Open Mic night in Collaboration with Media Production, during a pub sometime in

March, final bookings will be posted soon h. Night Ski event is in the works – seemed to be a lot more interest this time i. Possible second brewery tour to be introduced Event suggestions

- Karaoke to be introduce during pub nights 7. Next SOFA meeting February 25, 2020 3:30pm in Express Student Lounge. 8. Adithyan James Calls meeting to a close @ 4:47 pm

CONTACT INFORMATION





SASKATCHEWAN POLYTECHNIC STUDENTS’ ASSOCIATION Student Open Forum Assembly - MEETING Tuesday, November 26, 2019 @ 12:30 p.m.

Sarah’s, Moose Jaw Campus NOTES

Present: Meeting chaired by Precious Akuma, Campus Council Director. Paras Savaliya, Campus Council Director,

Adeyemi Williams, SPSA staff in attendance. Thirty-one students were also in attendance. Call to order: Meeting called to order at 12:35pm by Precious. Items Discussed


• Precious welcomed everyone to the meeting and he introduced himself. He explained the reason the VP Campus was unable attend the meeting. He also explained the purpose and the importance of the SOFA meeting.

• He introduced the guest in attendance (Laura Bartlett from Service Canada) for her presentation.

2. Youth Presentation by Laura Bartlett from Service Canada

• Laura presented to students about the opportunities that are available to students within the government workforce. She also explained about Apprenticeship Grants, Women in Trades Grants and the eligibility to qualify for the grants.


• Precious thanked Laura for her presentation. He asked the students in attendance if they have any concern or suggestion that they would like to bring forward.

• There was no concern brought forward at this meeting.

4. Announcement

• No announcement was made at this meeting.

5. Happenings/Events:

• Adeyemi gave an update on events that SPSA would be hosting in the coming month, which includes: ❖ Adulting 101- Dec 3rd, 2019 at the Macoun lounge from 12:30-1:30pm. Guest Speaker is Albert

Doucette from Life Coaching Foundation. ❖ International Cookie day- Dec 4th, 2019 @SPSA Office from 11:30-1pm. While supply last. ❖ Pub Night – Dec. 5th, 2019 from 3-5:30pm at the Student lounge. Free Pizza while supply last.

Features open Mic. Must be 19+ to attend. ❖ End of Semester Party- Dec. 18th, 2019 from 4 – 7:00pm @Macoun Lounge.

Next Meeting:

• January 21, 2020 @ 12:30pm. Same venue

• Meeting ended at 1:15 pm.

CONTACT INFORMATION Rohit Vij VP Moose Jaw [email protected] SPSA Office ( Room 1.202) Tel: 306-691-8259






Present: Meeting Chaired by Amanda Boychuk, SPSA VP Prince Albert Campus, Robert Carnahan,

SPSA Director, Nadine Robins, Campus Manager and Tara Pejski, Advocacy Manager.

Call to order: Amanda called the meeting to order on November 26, 2019 at 12:01 p.m.



Students signed in and entered the prize draw. Amanda welcomed everyone and gave a brief

overview of the intent of the SOFA Meetings. Amanda introduced the Campus Manager, the 3

directors and Advocacy Manager, Tara Pejski.

Tara explained Advocacy and how the Advocates can assist students.

2. Review of Minutes: Robert Carnahan, SPSA Director, reviewed the minutes from the last

meeting

3. Special Guest: Nadine introduced the guest speakers, Holly Rivet, and Claude Jalbert from

Learning Services. Holly and Claude spoke on what Learning Services can offer, and the many

supports for students. The opportunity for a question and answer period was then given to the

students. Many questions were asked and answered.


• Ask Poly App: Robert asked for any further feed back on the Ask Poly App. Robert also

explained that the revamping of the App was in progress.

• Scanner: The November Scanner was handed out. Several students mentioned that they

were unaware that this existed. Nadine explained where the news letter was located in

both buildings.

• Adulting 101 Classes: Nadine explained what specifically these classes were and what

the next class was about and a date and time for upcoming classes.

• Open Educational Resources: Robert explained that program was in progress but it may

take some time. He also explained what O.E.R was and the benefits that could come

from it.


Tuesday, November 26th, 2019 @12:00 p.m. Prince Albert Campus

NOTES


• Menu for SPSA Express listed in the Technical Building.

Action: Nadine

• The possibility of an App featuring Cafeteria Menu’s.

Action: Nadine

• Several complaints regarding Sask Poytech’s t.v.’s not having enough info on them and 3

of the t.v.’s in the Technical Building do not work.

Action: Nadine

• SLAC concerns. Poor communication among the group, very little becomes

accomplished.

Action: Amanda

• Complaints from several Integrated Resource Management Students regarding

communication from program staff. Students have waited for instructors in a scheduled

class and they have not shown up. Issue to be addressed with Advocacy if it happens again.

Student’s were notified as to where they can get Advocacy information.

Action: Nadine

6. Final Closing:

• Nadine discussed upcoming events for December and January.

• Robert thanked everyone for coming and adjourned the meeting.

7. Meeting Schedule

• Jan. 21/20@ 12:00 p.m. (Technical Building Room F212)




8. Next Meeting

• Jan. 21/20@ 12:00 p.m. in the Technical Centre, Room F212

Adjournment: Robert adjourned the meeting at 12:50 p.m.

.m.

Amanda Boychuk Nadine Robins Tara Pejski

VP Prince Albert Campus Campus Manager, Prince Albert Advocate Manager



Tel: 306-765-1710 Tel: 306-765-1708 Tel: 306-659-4345

CONTACT INFORMATION





STUDENT OPEN FORUM ASSEMBLY Tuesday, November 26, 2019 @ 12:00 p.m.

Room 619

Meeting Notes

• Introduction & Welcome o VP Regina - Jolene Lennox o Campus Manager – Crystal Gellner

• Format o Open Discussion o Concerns with booking system with Nurse Practitioner not working and not accepting in

person bookings o 10th floor ladies washroom 2 of 3 door locks not working

• Guest Speaker o Amy Kaufmann – Counselling – presented on accessibility and some of the services that

the department provides

• Items for Discussion

o Follow up to items from October – the parking lot was graded and will continue to be monitored. Facilities and MCS will meet over the winter months to develop a long term plan for the parking lot.

o Other items that were brought forward have yet to be addressed by facilities.

• Upcoming Events o Cookie Day – Dec 4 o Pub Night – Dec 5 – Ugly Sweater o Stress Better Week Activities – December 9-13

Monday – Coffee Council Connect Tuesday – Candy Cane Lane Thursday – Childrens’ Christmas Party Friday – Hot Chocolate Day

o Children’s Christmas Party – Volunteers, events o Welcome Back Week – January 6-10, 2020 o NHL 2020 Trip – March 14 vs Winnipeg $110.00 students/$175.00 staff & public

• Meeting Schedule – All meetings @ 12:00pm with lunch provided o January 21/20 Room 155 o February 25/20 Room 715 o March 24/20 Room 155 o April 14/20 Room 155


STUDENT ADVISORY COUNCIL - MEETING Tuesday, November 26, 2019 @ 4:00 p.m.


Present: Meeting chaired by Maddison Mark, in attendance SPSA Staff Kevin Munson, Directors Franklin and James Items for discussion:

1. Subject: Introductions & Welcome meeting called to order at 4:07pm 18 students in attendance

2. Subject: Bill Blok from International Services, spoke regarding the services they offer to the

students. Room located in room 121 in main campus if further questions for Bill Blok







it beneficial.



Concerns about the app – student found it helpful cause they are in the basement all day everyday

4. Scanner Articles


posted and this is available to pick up at the SPSA office. Next due date is December 17, 2019

5. Subject : Open Forum – room is open for students to ask questions and discuss topics. Student – showers in the womens and mens change room cold water all the time Kevin – will bring concern to facilities Student – recommendations of a reward system in the express – Kevin we are trying a gift card promo where there is a stamp card for drinks, so you get a free drink and name entered for the month end draw of a gift card for free meals

6. Subject: Student life events - December 4th International Cookie day, free cookies and hot chocolate while supplies last - December 5th Christmas themed pub, free photo booth and prizes - Are you up for the Challenge – sign no later than December 6th to be entered, 30 mins of

activity with photo proof emailed to the email on the signs, 25 is minimum to be entered out of 30 days

- NHL Hockey Trip $150.00 per student includes room and bus from Saskatoon to Calgary, 4 people per room, $225.00 for the public. Match is March 14, 2020

- Event Suggestions?

Karaoke Night – possibly during Media Production days Night ski not much interest, just James and Maddy Bowling Night

7. Next SOFA meeting January 21, 2020 3:30pm in Express Student Lounge. 8. Maddison Calls meeting to a close @ 4:38pm

CONTACT INFORMATION






Tuesday, October 22, 2019 @ 12:30 p.m. Sarah’s, Moose Jaw Campus

NOTES Present: Meeting chaired by Para Savaliya, Campus Council Director. Adeyemi Williams, SPSA staff in attendance.

Twenty students were also in attendance. Call to order: Meeting called to order at 12:32pm by Paras. Items Discussed


• Paras welcomed everyone to the meeting and he introduced himself. He explained the reason the VP Campus and the other council Director couldn’t attend the meeting. He also explained the purpose of the SOFA meeting and encourage any students with any form of concern to bring it forward so that the Campus Council can look into resolving the concern.

2. By Election & Campus Council Director’s Result/Appointment

• Paras announced the outcome of the just concluded Fall By election to students. He informed the students that Jesse White was the winner of the election for the VP Finance position. He also informed the students that he and Precious Akuma were the newly appointed Campus Council Director for Moose Jaw Campus.

3. Open Education Resource Initiative

• The use and the benefit of Open Education Resource Initiative was brought up to students. A lot of the students indicated their interest in the idea as most of them see it as an avenue to save on the cost of textbooks. They see the current cost of textbooks as an additional financial burden.

• One student indicated that he’ll be willing to inform other students about the idea of having Open Education Resource Initiative and also be able to get sign ups from students if that’s something that can speed up the process.

4. Students Concern for Discussion

• Paras asked students if there’s any concern that they would like to bring forward at this meeting.

• A student indicated that he doesn’t have any concern but would like to request for a Weekend Cricket Tournament. Paras said the Campus Council will look into the possibility of that happening and will report back to the student at next SOFA meeting. Action: Campus Council

5. Announcement

• Paras announced that students can make use of the scanner to write articles/reports. Students that are interested in writing an article can stop by the SPSA for more information

Happenings/Events:

• Adeyemi gave an update on events that SPSA are hosting in the coming months, which includes: ❖ Paint Nite- October 22nd, 2019 at the Cafeteria from 6-9pm. 19+ to attend. ❖ Adulting 101- October 23rd, 2019 in the Macoun lounge from 12:30-1:30pm. Guest Speaker is Laura

Bartlett from Service Canada. ❖ AGM- October 30th, 2019 in room 2.405 from 12-1pm. Must attend with student ID. Lunch Provided

❖ Halloween Pub- October 31st, 2019 from 3-6pm at the Student lounge. Free Pizza while supply last. Must be 19+ to attend.

❖ International Pickle Day- November 14th, 2019 from 11:30am – 1:00pm at the SPSA Office ❖ Sushi Night – November 14th, 2019 from 6-9pm at the Cafeteria. Sign up at the SPSA office.

Next Meeting:

• November 26, 2019 @ 12:30pm. Same venue Meeting ended at 12:58 pm.







Present: Meeting Chaired by Amanda Boychuk, SPSA VP Prince Albert Campus. Nadine Robins,

Campus Manager and Tara Pejski, Advocacy Manager.

Call to order: Amanda called the meeting to order on Oct 22, 2019 at 12: 09 p.m.

*21 Students in attendance*

Items for Discussion


Students signed in and entered the prize draw.

• Amanda welcomed everyone to the meeting. She Introduced herself, and the 3 new directors, Cassie Hildebrandt, Caitlyn Smith and Robert Carnahan.

• Amanda asked for feed back on the Ask Poly App. No feed back was given but several

more students downloaded it.

• Amanda reviewed the minutes from last month.

2. Special Guest:

Nadine introduced Gale Gariepy from Facilities Management.

Gale discussed her role, experiences and the roll of facilities as a whole. She specifically detailed

each area, such as; housing, parking, and room bookings.

3. Academic Appeals Committee: Tara spoke on the need for student recruitment for the Academic Appeals Committee. Tara

explained the process and the importance of advocating for students. A sign-up sheet was then

passed around.


• Amanda asked what students would like to see from each meeting. No feed back was given.

Action: N/A


Tuesday, October 22nd, 2019 @12:00 p.m. Prince Albert Campus

NOTES

5. Final Closing:

• Nadine spoke on upcoming events

• Amanda asked if there were any further questions

• Amanda thanked everyone for coming and adjourned the meeting.

6. Meeting Schedule

• Nov. 26/19@ 12:00 p.m. (Technical Building Room F212)





7. Next Meeting

• Tuesday, November 26th at 12:00 p.m. in the Technical Centre, Room F212

Adjournment: Amanda adjourned the meeting at 12:47p.m.

.m.

Amanda Boychuk Nadine Robins Tara Pejski

VP Prince Albert Campus Campus Manager, Prince Albert Advocate Manager [email protected] [email protected] [email protected]


Tel: 306-765-1710 Tel: 306-765-1708 Tel: 306-659-4345

CONTACT INFORMATION





STUDENT OPEN FORUM ASSEMBLY Tuesday, October 22, 2019 @ 12:00 p.m.

Room 106

Meeting Notes

• Introduction & Welcome o VP Regina - Jolene Lennox o Campus Manager – Crystal Gellner o Campus Council Members – Tyla Gibson, Jesslyn Mitch and Sanchi Anand o VP Finance – Jesse White

• Format o Campus Manager explained the format of SOFA and the frequency and opened the floor

for discussions o Facilities concerns – Nursing students at Parkway building would like to know if it would

be possible to get a water bottle filling station similar to the library as there is currently no place to fill but regular water fountain which water bottles don’t fit under. Also would like to know if the parkway cafeteria hours can be increased longer hours to accommodate class schedules. Also options for dairy free, gluten free and vegan options.

• Guest Speaker Sandra Szeponski – Student Employment Services – presented a hand out to students about what Student Employment does and services offered. Also a short presentation on career fair dates and what to expect.

• Items for Discussion o Open Education Resources – Jolene Lennox explained what the Initiative is. Online

collection of textbooks. Looking for input from students on this initiative. Looking for instructors to give consideration to this. Possible use of the hard to come by textbooks or ones that are used by multiple programs. Also to consider using books for a specified number of years.

o Talk to your instructor or Program Head to see if they have heard about this initiative

• Upcoming Events – Crystal mentioned the upcoming events and encouraged students to pass along the information to their programs

➢ Annual General Meeting – October 30 – 12:00pm Room 1130 ➢ Spookapalooza – October 31 – 12-1pm ➢ Thirsty Thursday Pub Nite – October 31 – 3-5:30pm ➢ International Pickle Day – November 14 ➢ Canadian Blood Donor – November 14 ➢ Rustic Sign Night – November 21

• Meeting Schedule – All meetings @ 12:00pm with lunch provided o November 26/19 Room 619 o January 21/20 Room 106 o February 25/20 Room 106 o March 24/20 Room 106 o April 14/20 Room 106


STUDENT ADVISORY COUNCIL - MEETING Tuesday, October 22, 2019 @ 4:00 p.m.

Room 128, Saskatoon Main Campus NOTES

Present: Meeting chaired by Maddison Mark, in attendance SPSA Staff Kevin Munson, Tara Pejski, Directors Franklin and James Items for discussion:

1. Subject: Introductions & Welcome meeting called to order at 4:07pm - Maddison went through the room explaining what SOFA meetings are about and had the room

introduce themselves - 15 guests and 7 ate and left as soon as the meeting started

2. Subject: Tara Pejski Spoke regarding Student Appeal Committee

The Student Advocates are looking for volunteers to sit on the Student Appeal committee. For more

information, or to join, please contact Tara Pejski, Advocacy Manager, at [email protected] or by

coming to room 119.

3. Open Education Resource:

This is something that is coming up in post secondary education, this is an online place for students to

access free text books, there will be a limited amount.

We are curious if this is something the students would like that SPSA to advertise and get involved in

promoting this.

Student – said one way to get SPSA more known for our used text books is find better ways to

advertise, instead of focusing on posters around the campus. – Explained that this is a different

avenue

Student – from medical field, they need print text books so that it is in front of them as they can not

carry around a laptop to view their texts books, so medical field wouldn’t be helpful

Student – text books are really pricy purchasing through the book store, so think this would be a good

idea, they tend to take pictures of a friends book due to price

Student – never seen an online site

Student – add on website so students can email director to us regarding their thoughts…we stated we

could look at on the Ask Poly App

Student – no mens change room in Medical Diagnostic area, this concern was brought up last year

lots, students recommends at least hooks in the bathrooms 2nd floor area. On the bathroom walls not

in the stalls as there is a lot of space. [email protected]








it beneficial.



5. Scanner Articles


posted and this is available to pick up at the SPSA office

6. Subject : Open Forum – room is open for students to ask questions and discuss topics. Student – student loans is the biggest concern, the loan was in process until the second week of his current course, wrong date was put in so it took a total of 2 months before the student had any money coming in, asked registration front desk why can’t this process be put in place, answer was there is only 20 day window before school start. Student started August 26th and the loan wasn’t processed by registration until Sept 15th, and the temporary loan from SPSA couldn’t apply for this as his student fees/tuition not paid, but this all led to registration not processing the loan on time, and the excuse is there is so many students to get this processed quicker Student- Sask Poly requires tuition to be paid so early compared to University, its by the first day

7. Subject: Student life events - Plant Night November 19th $30.00 per student 430pm in the student lounge - Adulting 101 “Mental Health” November 20th 4PM Room - Thirsty Thursdays every Thursday until December 5th - Halloween Theme Pub coming up next week October 31st, pumpkin carving contest, and photo

booth - Next SOFA location change, will be in Express Student Lounge formerly Henri’s, November 26th, Bill

Blok from International Centre will be in attendance

8. Maddison Calls meeting to a close @

CONTACT INFORMATION





SASKATCHEWAN POLYTECHNIC STUDENTS’ ASSOCIATION Student Open Forum Assembly - MEETING Thursday, September 12, 2019 @ 12:00 p.m.

Sarah’s, Moose Jaw Campus NOTES

Present: Meeting chaired by Rohit Vij, VP Moose Jaw. Karmyn Foreman, Adeyemi Williams, SPSA staff in

attendance. Twenty-seven students were also in attendance. Call to order: Meeting called to order at 12:05pm by Rohit Items Discussed


• Rohit welcomed everyone to the meeting and he introduced himself as well as the SPSA staff in attendance. He also did explain his role within the organization.

2. Guest from City of Moose Jaw Transport

• Rohit explained the reason the Transportation Manager from the City of Moose Jaw couldn’t attend the meeting. He asked students that have concerns about the city’s transportation system to bring it forward, so it can be addressed.

3. Student Appeal Committee

• Karmyn discussed about her role within the organization. She also talked about the Advocacy service and encourage students to make use of the service should the need arise. Finally, she discussed about the student appeal committee and explained the role that students will play if they decide to stay on the committee. She asked students that are interested to be part of the committee to sign up at the meeting or stop by the SPSA office if they choose to sign up later.

• Few Students signed up to be part of the Appeal Committee at the meeting.

4. By-Election & Campus Council Directors Update

• Rohit reviewed the election nomination as well as Director’s application dates with students. He asked any students that is interested in the positions to see him or pick up Nomination or Application Package at the SPSA Office.

5. SPSA ASKPOLY App Survey/SPSA run Daycare during exams

• Rohit mentioned about the ASKPOLY App to students. He encouraged them to use the App and see how informative it is. He said a survey will be sent to them later on to see if the App is useful to students or if the use should be discontinued.

• Also, Rohit asked the students if they will like to have a SPSA run Daycare during the exam period. There was no response from any of the students in attendance.


• Rohit asked the students if there’s any concern they’ll like to bring forward. There was no concern brought forward at this meeting.

7. Announcement

• Adeyemi mentioned to students that they can use the Saskatchewan Polytechnic Moose Jaw Campus Development Trust Fund to support any project of their choice that they think will be beneficial to Moose Jaw Campus Students/Staff. He indicated that anyone with a project idea can indicate their interest, as deadline for the submission of projects is October 31st 2019.

Happenings/Events:

• Adeyemi gave an update on events that SPSA are hosting in the coming months, which includes: ❖ Pub Night- September 19th, 2019 in the student lounge from 3-5:30pm. Free Pizza while quantities

last. 19+ to attend. ❖ Adulting 101- September 26th, 2019 in the Macoun lounge from 12-1pm. Guest Speaker is Laverne

Stevenson from Canada Revenue Agency. ❖ Pub Night- October 3rd, 2019 in the student lounge from 3-5:30pm. Free Pizza while quantities last.

19+ to attend. ❖ Paint – October 22nd, 2019: Sign up at SPSA - $20 for students, if space is not filled by October 7th

opened to staff/public at a cost of $40. Happening in the cafeteria from 6-8pm, must be 19+ to attend

❖ Pub night – October 17th, 2019 in the Student lounge, 19+ to attend

Next Meeting:

• October 22, 2019 @ 12:30pm. Same venue Meeting ended at 12:20 pm.







Present: Meeting Chaired by Amanda Boychuk, SPSA VP Prince Albert Campus. Nadine Robins.

Call to order: Amanda called the meeting to order on Sept 12, 2019 at 12: 10 p.m.

*24 Students in attendance*

Items for Discussion


Students signed in and entered the prize draw.

Amanda welcomed everyone to the meeting. She Introduced herself, the Campus Manager and the Advocacy

Manager. Amanda explained what the SPSA is about, and her role.

Nadine explained the Campus Managers Role and gave more information about the SPSA.

Tara explained Advocacy and its importance.

2. Directors Appointment and Executive Council position:

Amanda explained that there are 3 Director positions and one for VP of Finance, highlighting the job descriptions

for both positions.

Nadine handed out nomination packages, Director Applications and Job Descriptions.

3. Ask Poly App:

Nadine addressed the Ask Poly App, explaining that the SPSA will be using the 2019-2020 academic year to evaluate the ASK Poly App in an effort to determine what media platforms best serve our members. Nadine

asked that each SOFA member to download the ASK Poly app and turn the push notifications on for their

respective campus. Further explaining that we will be checking back with the members of SOFA throughout the year to receive feedback about what they like and dislike about the app, how much they use it and whether they

find it beneficial.


• Concerns of the cafeteria discount being taken away. Amanda stated she would talk to the cafeteria manager

regarding this.

Action: Amanda

• International Event: DJ/Dance. Is this available or possible with Saskatchewan Polytechnic?

Action: Amanda


Tuesday, September 12th, 2019 @12:00 p.m. Prince Albert Campus

NOTES

5. Final Closing:

• Nadine spoke on upcoming events

• Amanda asked if there were any further Questions

• Amanda thanked everyone for coming and adjourned the meeting.

6. Meeting Schedule

• Oct. 22/19 @ 12:00 p.m. (Technical Building Room F212)

• Nov. 26/19@ 12:00 p.m. (Technical Building Room F212)





7. Next Meeting

• Tuesday, October 22nd at 12:00 p.m. in the Technical Centre, Room F212

Adjournment: Amanda adjourned the meeting at 12:32 p.m.

.m.

Amanda Boychuk Nadine Robins Tara Pejski VP Prince Albert Campus Campus Manager, Prince Albert Advocate Manager


SPSA Office (F206B Tech Centre) SPSA Office (F212B Tech Centre) SPSA Office (Saskatoon)

Tel: 306-765-1710 Tel: 306-765-1708 Tel: 306-659-4345

CONTACT INFORMATION





STUDENT OPEN FORUM ASSEMBLY Thursday, September 12, 2019 @ 12:00 p.m.

Room 622

Meeting Notes

• Introduction & Welcome o VP Regina - Jolene Lennox o Campus Manager – Crystal Gellner

• Format o Campus Manager explained the format of SOFA and the frequency

• Guest Speaker o Campus Manager explained on behalf of Karmyn Foreman – Student Resource

Representative - Academic Appeals Committee – Need to get representatives from each school and or program. If interested please forward your name and program and contact information to Karmyn Foreman

o Kelly Nelson – Facilities Manager – Kelly spoke about what the department represents: parking, fire drills and classroom scheduling as far as students go. SP does NOT own the building they rent from the Gov’t of Sask. Students asked why the parking lot isn’t paved and he explained the cost is in excess of 1.7 million. Can the pot holes in the parking lot be looked at as they have increased in size with all the rain this week? Can there be consideration of ½ day parking rate for those students who are part time days? Washroom stall on second floor ladies near student development – there is a large gap and you can see in the stall. Privacy is an issue. Can there be signs vacant/occupied for stalls? Locker sizes – is there a plan to replace lockers that are outdated or broken? Can there be an option to pay parking tickets on site as most students don’t have a credit card to pay over the phone?

• Items for Discussion o Day Care Services during exam week – Jolene posed the question if there is any interest in

providing services during exam week – none of the students in attendance expressed interest for Regina campus.

o ASKpoly App – Jolene encourage all students to download the app and encourage classmates to do the same. Some feedback that was given at the meeting included:

✓ Have a link to H/D opt out ✓ The name is confusing with Sask Polytechnic ✓ Option to not have the App running in the background of the phone ✓ Add calendar in the App ✓ Old notifications have been appearing

2

✓ Not receiving push notifications for current events o Bi-Election and Director Appointments – Jolene explained the process for the VP Finance

position and mentioned that nominations opened on September 11 and would close on September 18th. The bi-election would be held on September 25th. Also that there were 3 Campus Director positions available and the packages are available in our office.

• Upcoming Events – Crystal mentioned the upcoming events and encouraged students to pass along the information to their programs

➢ Pub Nites – Thursday, Sept 19 and October 3 ➢ International Coffee Day – Tuesday, October 1 ➢ Paint Nite – Tuesday, October 15

• Meeting Schedule – All meetings @ 12:00pm with lunch provided o Oct 22/19 Room 106 o November 26/19 Room 619 o January 21/20 Room 106 o February 25/20 Room 106 o March 24/20 Room 106 o April 14/20 Room 106


STUDENT ADVISORY COUNCIL - MEETING Wednesday, September 11, 2019 @ 4:05 p.m.

Room 128, Saskatoon Main Campus NOTES

Present: Meeting chaired by Maddison Mark, in attendance SPSA Staff Kevin Munson, Tara P and Randi Spencer, students from education, hotel and restaurant management, rec services, mining in attendance. Items for discussion:

1. Subject: Introductions & Welcome - Meeting to order @4:05pm - Maddison asks room to introduce themselves to each other

2. Subject: SPSA Advocay team spoke to the room. The Student Advocates are looking for

volunteers to sit on the Student Appeal committee. For more information, or to join, please

contact Tara Pejski, Advocacy Manager, at [email protected] or by coming to room 119.

3. Subject : Open Forum – room is open for students to ask questions and discuss topics. - Student - Silent room in Library moved and the hours have changed? – Tara answered

international center moved to learning center, learning center moved to quiet room, quiet room

now in the basement just 2 hours, Tara gave students clarification regarding the changes and

shared recommendation on speaking with Facilities and possibly book a room

- Student – regarding international students, would like to know why when registered to program

why it has increased so much, why if given a quote why did it go up so much from original quote

Tara – initial thought any program costs possibly went up, rec class has a conference fee that is

now mandatory so that is added to his tuition fees, recommended to speak with there program

head and possibly international services to see if tuition has gone up or can provide a reason

- Student – was told to purchase a book for his course that was on the list, and now he has to

purchase a different book and the book store do not do returns, this will be his complete course

Hotel food and management. Tara recommended Maddison to speak with the AVP regarding

this situation

- Student – would like to see students in each program to have students do ‘x’ amount of hours of

community service hours, Tara responded with that each programs they would have to take

away core curriculum from the students and would have to bring it up to have the approval

given, recommended student to take to program heads and see if they can take to program

council

- Student – asked questions regarding health and dental, wanted to know where it can be used –

SPSA staff and council explained, health and dental card will cover for prescriptions that come

after the doctor meeting

- Student – asked regarding tuition tax credit, SPSA staff recommend to speak with Bill Block

regarding this situation


4. Subject: Student life events - Fun On Tap (brewery Tour) September 27, 2019 sign up at SPSA Office - Adulting 101 September 18, 2019 drop in Room 128, Financing Basics is to be discussed by

professionals from RBC - International Coffee Day (in SPSA office room 119) October 1, 2019 - Paint Nite in Xpress Student Lounge (formerly Henris) October 15, 2019 sign up at SPSA Office - Thirsty Thursdays every Thursday during the 2019 calendar year at 3pm in XPRESS Lounge (see

social media ie Facebook and Instagram as well as marketing posters around campus for special pubs)

- Next SOFA meeting October 22, 2019

5. Maddison spoke regarding director and VP Finance position, Saskatoon campus is looking for 3 directors to work with her, and VP Finance position will work with the EC

6. Maddison Calls meeting to a close @4:47

CONTACT INFORMATION





SOFA_2019-2020.pdf - SPSA – Saskatchewan Polytechnic ...

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