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GOVERNIYENT OF INDIAOFFICE OF THE COMMISS]ONER OF CENTRAL GST & CX,

ROOM NO.106, 1't Ftoor, C. R. BUILDING, HAKIMPARA, SILIGURI

Phone:0153-2520{27 E-iUril: \il Far: 0153 - 252J I {6urt nrc.tnW.B - 734 00r

$T. {. I(20)6/vEH/HQ/SLc/ cOM I 2Ot8 / fraio-Toated: .or.2o2i.

TENDER NOTICE FO HIRING OF VEHICLE

On behalf of the Presedent of India the office of the Commissionerof Central Goods & Service Tax, Siliguri Commissionerate, Siliguri invitessealed Tenders/Quotatio n from reputed a gencies/ reg iste red serviceproviders for providing/supplying of vehicle as mentioned in the schedulebelow on monthly hired basis alongwith driver & fuel, forofficial/operational use in the office of the Commissioner of Central Goods& Service Tax, Siliguri Commissionerate, Central Revenue Building, HarenMukherjee Road, Hakimpara, Siligurl - 734OOl (West Bengal). The vehicleis required to be provided/su pp lied for a period of one year ( 12 months)from the date of contract/a g reement. The details of the vehicle to behired are as under:-

Interested bid ders/pa rties/age ncies having experience ofprovid in g/su pplying of vehicle to Central or State Governmentofficers/PSU's etc. and also willing to comply with the general terms andconditions mentioned hereinafter in this notice may submit theirblds/tender/q uotation in the prescribed format in two-bid system insealed condition super scribed as "Tender for Hiring of Vehicles" andaddressed to:

The loint Commissioner,CGST & CX, Siliguri Commissioneate,lst Floor, Central Revenue Building,Haren Mukherjee Road, Hakimpara,Siliguri - 734 OOI (West Bengal)

SINo.

Category/Type of Vehicle No. of Vehiclerequired

Usage

1 SUV/MUV Vehicle, PreferablyMahindra Scorpio, XUV, Bolero, TUV,

TATA Safa ri, Hexa, etc.

01 (One) MonthlyBasis

Page I of6

SCHEDULE

As per two-bid system, the sealed cover superscribed as,'Tender forHiring of Vehicle" should contain two separate sealed envelopes, one forTechnical bid (Annexure "A" and Annexure "C") and the other containingFinancial bid (Annexure'8") which should be clearly marked/super-scribedas "Technical Bid" or "Financial Bid" on the respective envelopes.Technical bid should contain documents evidencing (i) Year of manufacturof the vehicle; (ii) Vehicle having registered for commercial purpose asper Motor Vehicle Act, 1988; (iii) Previous experience of Governmentagencies/Psu's served, if any (iv) GST Registration No. among others; (v)Decla ration/u n derta king as per Annexure 'C'. The Financial Bid will betaken up only if the Technical Bid is found to be in order; else the tenderwill be outrightly rejected.

The sealed quotations should be submitted in the receipt section ofoffice premise, as mentioned above, on or before 25.01.2021 at 11.3Ohrs. Tender/Quotations received thereafter will be rejected. Thesealed Tenders will be opened at 15.30 hrs, on 25.O1.2O21 at thechamber of loint Commissioner, Central Revenue Building, HarenMukherjee Road, Hakimpara, Siliguri in presence of members of theTender Committee. All the bidders may like to be present, eitherthemselves or through their authorized representative, on the date andtime mentioned above along with the original decuments of the vehicle tobe provided.

The vehicle offered to the Department should be of latest model(preferably white colour) and should be in good running conditionand well maintained. The vehicle should be properly andcomprehensively insured and should have Commercial Registrationas per the Motor Vehicle Act, 1988, including regular Pollutioncleara nce Certificate.The usage of the vehicle will be monthly basis. This is subject to a

maximum of 2500 Kms in a month. If the specified kilometers of2500 remain unutilized in a particular month, the same shall becarried forward to the next month on the first in first out basis (e.9.the unutilized quota of 500 kms (out of 2500 Kms) for the month ofJuly will be carried forwarded to the month of August. DuringAugust, the unutilized quota of 500 Kms will be utilized first and thequota of 2500 Kms for August will be utilised subsequently and soon ).The vehicle should remain in the office campus during office hoursand will normally be utilised during the said period. However, it maybe utilised even after office hours, as and when required. Thevehicle on hire must also be made avallable at any time or day asdesired by the office, including Saturday & Sunday and publicHolidays, if required. The said vehicle shall be deemed to be at thedisposal of the Central GST & CX, Siliguri Commissionerate, Siliguri.

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2

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Page 2 of 6

General Terms and Conditions

4. Vehicle should have seat cover, at leas! t!\/o sets of white seatcover, towels and napkins. These should be changed every week. AFirst Aid Kit, fire extinguisher & air freshner should also be there.

5. All legal obligations and necessary documentation which includenecessary license & permissions for conducting business,Registration Certificate, Insurance, Pollution Control Certificate,Road Tax Driving License and other compliances shall be compliedby the service provider/vendor and this office does not own anyresponsibilty whatsoever in this regard.

6. The service provider/vendor shall not engage any sub-contractor oftransfer the contract to any other person.

7. This office is liable to pay the hiring charges only. The serviceprovider/vendor will be responsible for maintence and up-keeping ofthe said vehicle on his own account and no extra charge will be paidby the Department. All expenses including the cost of fuel,repair of vehicle, vehicle taxes, Driver's Salary, MobileCharges and/or any other incidental expenditurewhatsoever, have to be borne by the service provider/vendor. In case of any accident, all the claims arising out of it shallbe borne by the service provider/ve ndo r.

B. The office shall not be responsible for any Toll Tax, fine charged byPolice or other agencies, parking fees, losses, damages, anyaccident of the vehicle or to any other vehicles or for the injury tothe driver or any other third party. All such expences on thisaccount shall be borne by the service provider/vendor of vehicle andthere will be no reimbursement from the Department in this regard.

9. Due to non-availabiity of the vehicle on any reason whatsoever, likebreakdown, servicing, maintenance, rapair etc., the serviceprovider/vendor shall make arrangement for providing substitutevehicle in good condition.

10. If the vehicle is out of order, the service provider/vendor shallprovide a substitute vehicle immediately. In case the vehicle doesn'treport on time/doesnot report at all, the Department would haveright to hire a vehicle from the market and the additional costincurred by the Department will have to be borne by the serviceprovider/ven dor.

11. The driver of the vehicle should be polite, trained, well conversantin the local language and in Hindi, having good eye-sight and bear agood character, devoid of bad habits. He should have a proper validdriving license and know the roads and routes of Siliguri andadjacent areas. The driver should observe all etiquette and protocolwhile performing the duty and shall be neatly dresed and carry a

mobile phone in working condition for which no seperate paymentshall made by the Department. The driver should always remainwith the vehicle during entire period of duty. In case of anyurgency, the driver may seek permission from the concernedofficer.

I'xge 3 of6

).2. The drivers of the hired vehicle ntust follow traffic rules and otherregulations prescribed by the Govenment from me to time. Anyliability on violation of traffic rules shall be borne by the servieprovider/vendor.

13. The driver should not be normally changed unless requested by theoffice/officer using the vehicle or due to weekly rest to the driver.

t4. The service provider/vendor and the driver shall be bound to carryout the instruction of the Department/Officer-in-Charge of theVehicle as well as of the competent office r/office rs to whom thevehicle is assig ned.

15. A daily record indicating time and mileage shall be maintained asper the Trip sheet and will have to be submitted to theDepa rtment/Officer- in -Cha rg e of vehicle.

16. Service provider/vendor who are having in a position to providevehicle as per the specification mentioned in this office TenderNotice are only required to submit their bids/quotations.

17. The quotation/rates are to be quoted for hiring on monthly basis{Maximum Rs. 40,000/- (Rupees Forty Thousand) per monthincluding driver and fuel).The element of GST and other taxes,rate/d uties/levies etc. may be shown separately, with theunderstanding that, there will no increase or decrease in the rates.

18. No additional terms and conditions from the serviceprovider/vendor/tenderer over and above shall be entertained bythe office.

19. Rate for supply of the vehicle shall remain in force and be bindingon the service provider/ve n dor/tend ere r for the entire period ofagreement of one year (12 months). However, if the performancesare found unsatisfactory, then the a uthority/office has the discretionto terminate the a g ree ment/contra ct with one month notice.

20. The service provider/vendor shall provide photocopy of all relevantdocuments related to vehicle and driver of such vehicle. Theagency/firm should have an adequate number of Telephone/MobilePhone to contract round the clock. The owner/partners of theService Provider/Vendor should be available on telephone (office aswell as residence) and also on mobile phone so as to call in a caseof emergency.

2L. The service provider/vendor shall certify and sign a declaration(Annexure 'C') that he has read and understood all the terms andconditions of the tender and undertake to abide by them.

22. The service provider/vendor should also give a declaration(Annexure'C') that he or his firm has not been black listed by anyGovernment Depa rtment/Org a n ization as on the date of submissionof the Bid/Tender. The quotations, which are not accompanled bythe requisite declaration in Annexure 'C', will summarily be rejected.

23. In case, any negligence regardiing service by the contracted serviceprovlder/vendor is noticed, this office reserves the right toterminate the contract agreement after giving 15 (fifteen) daysnotice. However, the service provider/vendor should intlamte the

Page ,{ of 6

Page 5 of 6

office in writing al least 30 days (one month ) notice in advancebefore withdrawal of vehicle.

24. Incomplete quotations or quotations containing incorrectinformation(s), even if found subsequently, will be disqualified andare liable for rejection without any intimate.

25. The Department reserves the right to cancel the serviceprovider's/vendor's bid and/or the contract agreement, if anyinformation provided by the service provider/vendor is foundunverifiable during the selection procedure, without assigning anyreasons.

26. The contract so awarded will commence from the date ofcommunication of the same, subject to acceptance of bid by thecompetent authority i.e The Commissioner, CGST & CX, SiliguriCommissionerate and will be valid for one year from the date ofexecution of the same and thereafter it may be extended for furtherperiod as may be necessary on mutual agreement.

27. In case of any service provider./vendor backing out midway withoutany explicit consent of the authority, the appropriate authority hasto right to impose penalty on the service provider vendor of thevehicle.

28. Pre-receipted bill for a month shall be submitted by the serviceprovider/vendor in duplicate on or before 10th ofsucceeding/subsequent month. The payment shall normally bemade within the month in which the bills are submitted by ECSthrough bank.

29. The service provider/vendor must provide the Income TaxPermanent Account Number (PAN) and GST Registration Number, ifapplicable, alongwith bid/quotation photocopies of the saiddocuments are required to be submitted as proof of the same.

30. This office reserves the right to terminate the accepted tenderduring the period of the contract without giving any reason andwithout consulting the service provid erlvendor. The ServiceProvider/Vendor will have no right to demand any compensation inthis respect. The office also reserves it's right to relax any of theconditions above. In case of any dispute of any kind and of anyrespect whatsoever, the decision of the Add itiona l/JointCommissioner (P&V), Central Goods & Service Tax, SiiguriCommissionerate shall be final and binding.

31. This office also reserves the right to accept ouejecvny or all thetender without assigning any reason what s('r'"(

or\ol>or'1

rrlsr ffiI / Rajesh Tripathi

Ti{FraI 3{r{ltFf, / loint Commissioner.....! - : ''----:

-

C. No. l(20)6/vEH/HQ/SLG/CoMl2or9l 94\y fraiaTnatea:/ .ot.2o2t

Copy forwarded to:-

1 The Superintendent (Hdqrs.) of CGST, Kolkata (North)/ Kolkata(South)/Howrah/ Haldia/ Kolkata Audit-l/Audit-ll/Appeal-l/Appeal-II/ Bolpur/ Durgapur Audit I & iTCC(P) for information and for widecirculation.Notice Board of Siliguri CGST Commissionerate, Hakimpara, Siliguri.The Superintendent (Computer Cell) with a request for uploading t1letender notice in the Departmental website and on the Central PublicProcurementprocurement.

Portal for the necessary action for the proce of E-

2.

/{

I,\

0.\0t\2,0

rrlsr Bcr& / Rajesh Tripathi

Frq?ra 3lq-fal / loint Commissioner

Page 6 of 6

Annexure - ATechnical Bid

(1'o be submittcd in a separatc scaleci envelope sLrpcr scribed as "'1'echnicat bid")

Qurtli tn Crite ria for Technical llid

Additional Evaluatin Criteria:

Date:Place:Seal:

S ignature of Proprietor/Authorized Representative

I Narle rrl thc []Lrsiness Prir utc Pannersh ip/Corn i l Y

Narne ol' thc o an ization/tl rrn/'f endercr/Conccrrr)Registercd Add ress

4

5 Name, Address and Mobile No. ofProprietor/Partner/ Director/Firm/Tenderer/Concern

(r PAN no ol the Organ ization/Firm/Partnership/Tenderer/Concern (Under Companies Act. if any)(copy to be enclosed)

7 Registration No. of Organization/Firm/Partnership/Tenderer/ concern (copy to be enclosed)GST Registration No., ifany (copy to be enclosed)

I The Vehicle is owned bv me Yes,4..lo

2 The Vehicle is registered as a commercial vehicle Yes/No3 We have attached certified photocopy of RC book of

vehicle offeredYesA'lo

We have a valid PAN Yes,AloYes,No5 We have valid GST Registration

We have attached valid copy of GST Resistration Yes,4.,lo6

I Total Number of Commercial Registered Vehiclesowned by me/us

) The Registration No. & Year of make, mode, type ofthe vehicle intended to supply

3 ln previous Financial Year, whether anyprovided to Central Covernment/Government/PSUs

vehicleState

4 We have the requisite experience of providingvehicles to the Central Government/ State

Government/PSUs5 If reply to 3 & 4 above is Yes, then provide the name

ofthe offices.(along with a certification proving the same)

Page 7 of 9

3.

. Telephone no.

. Email id

8.

Fuli Name

4. I

I Nanre of the organization/Firrn/Tenderer/ Concern2 Ree istered Addre ss

J Telephone no

Mobile No.Email id

.+ Name, Address and Mobile No. of Proprietor/Partner/Director/Firm/Tenderer/Concern

5 Details of Vehicle intendcd to be provided(i) Ilegistration No.(ii) Year of make, mode & type of the vehicle

7 Monthly hiring charges (including CST in Rs.) As appended below

Financial Bid

('l o be subnlitted in a separate sealed envclope sLrpcr scribed as "Financial bid,')

51.

No.

Type of Vehicle intended to be provided Monthly Hiring Charges, including Driverand fuel (inclusive of GST and other taxes)

Date:Place:Seal:

Signature of Proprietor/Authorized Represent tive

Pagc 8 of9

Annexure - B

I

I

I

Full Name

I

Annexure - C

(To be submitted with the Technical Bid)

1. I, _, Son/Daughter/Wife of ShriProprietor/Director, Authorized Signatory of the Agency/Firm/Company,

am competent to sign this declaration andexecu te this tender document.

2. I have carefully read and understood all the terms and conditions of thetender and undertake to abide by them:

3. I also declare that I/we or my/our Firm have not been black listed by anyGovernment Depa rtment/O rg a n izatio n as on the date of submission of theBid/Ten der

4. The information/Docu ments furnished along with the application are trueand authentic to the best of our knowledge and belief. I/We am/are wellaware of the fact that furnishi;':9 of any fa lse/m islea ding informationand/or fabricated document would lead to rejection of my tender at anystage.

Date:Place:Seal:

S ignature of Proprietor/Authorized Representative

Declaration

Full Name

Prge 9 of9