Restaurant Pre Opening Checklist

201 3rd Street, Suite 600, Albuquerque, NM 87102 8555288457 [email protected]

ONE HUNDRED (100) DAYS BEFORE THE OPENING OF THE RESTAURANT

Task Notes

Assigned Department or

Team and Focal Person

Status and

Date of

Completion

Communicate and meet with a

restaurant professional who

specializes in openings to acquire

knowledge on the costs and

required preparations for

opening a restaurant

[SPECIFY

IMPORTANT

NOTES FOR THE

DESIGNATED

TASK]

[SPECIFY THE ASSIGNED

DEPARTMENT OR TEAM

AND NAME OF THE

FOCAL PERSON FOR THE

DESIGNATED TASK]

[SPECIFY

STATUS AND

DATE OF

COMPLETION]

Acquire and secure all necessary

permits, licenses, legal

documents, and utilities

Open a corporate account in a

local bank nearest to the

restaurant’s premises and render initial deposit

Schedule the time frame and

dates for searching for the best

area and premises for the

building of the restaurant

Start searching for the best area

and premises for the building of

the restaurant

Schedule time frame and dates

for evaluation and analysis of the

area or site of the chosen

potential areas and locations of

the restaurant

Conduct area or site evaluation

and analysis of the chosen

potential areas and locations for

the restaurant in order to

determine a healthy market

Select the best area and

premises for the building of the

restaurant


Prepare the budget for the

purchase or lease of the

restaurant’s premises and/or construction or renovation of the

restaurant

Formulate and finalize the

standard architectural blueprints

and plans for the construction or

renovation of the restaurant

Conduct the necessary and

appropriate background

information checks for potential

market strategy

Schedule the site evaluation with

company

Order and purchase all

equipment’s and facilities needed

for the restaurant’s operations

Finalize decision on the “theme” or “motif” of the restaurant

Order all the remaining

furnishings for the restaurant

Acquire all needed fabric & paint

samples for the interior and

exterior furnishings

Make and formulate a trademark,

service mark and/or logo to be

utilized for distinguishing the

restaurant

Start marketing the restaurant’s proposed products and services


SEVENTY FIVE (75) DAYS BEFORE THE OPENING OF THE RESTAURANT

Task Notes



Status and

Date of

Completion

Prepare, execute and conclude all

the necessary documents and

agreements for the restaurant

operations

[SPECIFY

IMPORTANT

NOTES FOR THE

DESIGNATED

TASK]


DEPARTMENT OR TEAM

AND NAME OF THE


DESIGNATED TASK]

[SPECIFY

STATUS AND

DATE OF

COMPLETION]

Register with all the appropriate

government offices and agencies

Formulate the restaurant’s mission and vision statements,

goals and objectives

Acquire or formulate all the

necessary and appropriate forms

and waivers

Formulate Employee handbook ,

Training Manuals and all Human

Resources Department

information materials

Formulate all the necessary and

appropriate operations checklists

Formulate all the necessary and

appropriate steps of service and

Standard Operating Procedures

(SOPs)

Formulate all necessary and

appropriate descriptions of each

job and position of all employees

and staffs in the restaurant


Formulate all necessary and

appropriate training plans to be

utilized in the training of all the

employees and staffs in the

restaurant

Formulate menu items and cover

Canvass and formulate design for

the uniforms of the restaurant

staffs and employees

Order small wares and other

utensils

Select wines and create a list

Conduct bids from suppliers of

equipment’s and utensils to be

used in the restaurant

Conduct bids from suppliers of

products and ingredients to be

used in the restaurant

FIFTY (50) DAYS BEFORE THE OPENING OF THE RESTAURANT

Task Notes



Status and

Date of

Completion

Review and finalize the

restaurant’s mission and vision statements, goals and objectives

[SPECIFY

IMPORTANT

NOTES FOR THE

DESIGNATED

TASK]


DEPARTMENT OR TEAM

AND NAME OF THE FOCAL

PERSON FOR THE

DESIGNATED TASK]

[SPECIFY

STATUS AND

DATE OF

COMPLETION]

Review and finalize all the

necessary and appropriate forms

and waivers


Review and finalize Employee

handbook , Training Manuals and

all Human Resources

Department information


necessary and appropriate

operations checklists

Review and finalize the

necessary and appropriate steps

of service and Standard

Operating Procedures (SOPs)

Review and finalize menu items

and cover

Review and finalize menu items

and cover design for the

uniforms of the restaurant staffs

and employees

Receive the order of small wares

and other utensils

Review and finalize the wine list

Conclude all the necessary and

appropriate agreements and

documents with the winning

bidding suppliers of equipment’s

and utensils to be used in the

restaurant

Conclude all the necessary and

appropriate agreements and

documents with the winning

bidding suppliers of products and

ingredients to be used in the

restaurant

Make schedule and record the

estimated time of arrival for the

deliveries of supplies and

equipment’s


Receive all the ordered

furnishings, furniture’s, and

fixtures

Record all equipment’s, facilities,

supplies, and products delivered

and received

Conduct and make an inventory

of all equipment’s, facilities,

supplies, and products received

Make a design for marketing

campaign materials for print,

radio, internet announcements

regarding the grand opening of

the restaurant.

Make a timeline for the

commencement of the

announcements of the grand

opening of the restaurant

Rent and reserve an area or

facility for seminar and training

of the hired employees and

staffs of the restaurant

Review and finalize detailed

descriptions of each job and

position, including training plans

Start job searching for the

needed and qualified employees

and staffs of the restaurant

Place advertisements for job

opening of the required

positions of the employees and


Schedule timeline and date for

interview of the applicants for

the required positions of the

employees and staffs of the

restaurant


Schedule the trainings of the

hired applicants for the required

positions of the employees and


Select the best training team to

conduct the required training for

all hired employees and staffs of

the restaurant

Prepare a master training

program to be implemented

during the training of the hired


restaurant.

TWENTY FIVE (25) DAYS BEFORE OPENING THE RESTAURANT

Task Notes Assigned Department or


Status and

Date of

Completion


necessary and appropriate

paperwork’s

[SPECIFY

IMPORTANT

NOTES FOR THE

DESIGNATED

TASK]


DEPARTMENT OR TEAM

AND NAME OF THE


DESIGNATED TASK]

[SPECIFY

STATUS AND

DATE OF

COMPLETION]

Complete all general

installations, repairs, and

maintenance for windows,

doors, electricity, plumbing, etc.

Set up the supply and storage

rooms for the products and

materials

Set up and organize large

equipment’s like cooler, freezer

burners, sinks, etc.

Install the cables and wiring for

telephone lines for internal and

external



burglar and fire alarm system


music and public address system


computer and POS lines

Start training all the hired


restaurant

Prepare and finalize the seating

chart

Target the realistic opening date

of the restaurant based on both

the timeline prepared and the

progress made.

Assign workable task lists to

each person (while in training)

by breaking down each area and

departments of the restaurant.

Assess and evaluate the

individual training and progress

of the trainees

Schedule an orientation for the

successful trainees of the

restaurant

TEN (10) DAYS BEFORE OPENING THE RESTAURANT

Task Notes Assigned Department or


Status and Date

of Completion

Check and reconfigure the

prepared timeline for the

opening date of the restaurant

[SPECIFY

IMPORTANT

NOTES FOR THE

DESIGNATED

TASK]


DEPARTMENT OR TEAM

AND NAME OF THE


DESIGNATED TASK]

[SPECIFY STATUS

AND DATE OF

COMPLETION]


Conduct the orientation of all

the successful trainees of the

restaurant

Test all large equipment’s like

cooler, freezer burners, etc.

Test the telephone lines for

internal and external

Test the burglar and fire alarm

system

Test the music and public

address system

Test the computer and POS

lines

Verify menu and wine list

Prepare and hire cleaning

crew, pest control, etc.

Clean all equipment’s and

facilities

Clean all areas in the

restaurant

Clean all small wares and

kitchen utensils of the

restaurant

Check all supplies, materials

and ingredients in the storage

Post all important emergency

information contact list and

repair information contact list

Post and hang all necessary

and appropriate signage’s and

bulletin boards inside and

outside the restaurant

premises


Determine the estimated

restaurant volume

Begin sales and/or financial

projections

Install and mount first aid kit(s)

inside and outside the

restaurant premises

Install and mount fire

extinguishers inside and

outside the restaurant

premises

Schedule soft opening for

business partners, family

members, and close friends

Conduct a mock service

Hand out advertising materials

regarding the grand opening of

the restaurant

Review and double check the

entire content and all items

listed in this Checklist

Restaurant Pre Opening Checklist - Lavu

Documents

Transcript of Restaurant Pre Opening Checklist - Lavu