Request for Quotation (RFQ) - Bids

Gulf Innovation F.Z.E. Ras Al Khaima, United Arab Emirates Mobile: +971504352902 Fax: 009717-2041010 P.O Box: 327927 _____________________________________________________________________________________________

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Gulf Innovation F.Z.E BC/4 Building, Floor No.8 wing B, Rak Free Trade Zone, Business Park, Al Nakheel Area, Ras Al Khaima, United Arab Emirates. P.O Box: 327927

Request for Quotation (RFQ)

PURCHASE ICT EQUIPMENT Event ID: 00000058

RFQ No.: RFQ/20/045

Country: United Arab Emirates

Delivery Term: EXW – Jebel Ali Port, UAE

Issued on: 18 May 2020


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Date: 18 May 2020

Request for Quotation (RFQ)

REFERENCE: RFQ/20/045

We kindly request you to submit your quotation for Purchase ICT Equipment, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 1.

Documents should be submitted on or before the deadline May 24 2020, 14: 00 Hours (UAE LOCAL TIME)

For any further enquiries, please send it to the following email 48 hours before closure date: [email protected] and copying [email protected] [USE THESE EMAILS FOR THE SUBMISSION OF YOUR OFFERS TOO]. Offers submitted through fax will be rejected.


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Delivery Terms

[INCOTERMS 2010]

EXW – Jebel Ali Port, UAE

Customs clearance, if needed, shall be done by:

NA

Exact Address/es of Delivery Location/s (identify all, if multiple)

Port of Jebel Ali Free zone, UAE

Gulf Innovation Preferred Freight Forwarder, if any

N/A

Distribution of shipping documents (if using freight forwarder)

N/A

Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by Gulf Innovation Co.)

180 from the issuance or signing of purchase order (PO) / contract

Delivery Schedule 180 days after sign the contract

Packing Requirements As per standard: up to the Contractor to ensure goods supplied are intact / not tempered with. Damaged items will not be received and should be replaced with a new one of the same specifications.

Mode of Transport ☒ Any mode: up to the contractor to ensure equipment supplied

are intact/not interrupted with. Damaged items will not be received and should be replaced with a new one of the same specifications.

Preferred

Currency of Quotation

USD

Pre-Bid Meeting N/A

Value Added Tax on Price Quotation Inclusive of VAT and other applicable indirect taxes

After-sales services required The defective items shall be repaired or replaced at supplier’s cost

Deadline for the Submission of Quotation Sunday, May 24, 2020 and 14:00 Hours (UAE Local Time)

Warranty 1 year after receiving of materials

All documentations, including catalogs, instructions and operating manuals, shall be in this language

English

Documents to be submitted ☒ Latest Business Registration Certificate;

☒ Company Profile, including the name of the shareholders,

branch offices, organigram, any other details your company may find suitable to


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☒ Duly accomplished form as provided in Annex 1, and in

accordance with list of requirements in Annex 1.

☒ List of previous 2 POs or contracts on supply of the same

nature of requested items

☒ Confirmation of availability of comprehensiveness of after-sales

services

☒ Detailed Specifications and origin of the proposed item, or

attaching manufacture brochure, if different that the proposed in the RFQ, brochures will not be accepted

Partial Quotes permitted but not preferred,

Payment Terms ☒ 100% after receipt the items and after shipment of goods and

certification form Gulf Innovation that the supplied items meet the PO specifications.

Liquidated Damages ☒ Will be imposed under the following conditions:

LD will be applied After 180 days delivery time indicated in the RFQ after availing the approved PO to the selected vendor.

Evaluation Criteria ☒ Technical responsiveness/Full compliance to requirements and

lowest price

☒ Minimum 2 contracts/PO for similar items over the past 5 years

☒ Comprehensiveness of after-sales services-NA

☒ Full acceptance of the PO/Contract General Terms and

Conditions

☒ Delivery Lead Time

☒ Full Acceptance and compliance of General Terms and

Conditions (Annex 3)

Gulf Innovation will award to: One or more Suppliers, one supplier is preferred

Type of Contract to be Signed ☒ Purchase Order/Contract

Contact Person for Inquiries

(Written inquiries only)

Bidders requesting clarification of any of the items, technical requirements, or conditions stipulated in this RFQ shall communicate in writing with Gulf Innovation F.Z.E office,

and copying [email protected]

Any delay in Gulf Innovation Co.’s response shall be not used as a reason for extending the deadline for submission, unless Gulf Innovation co, determines that such an extension is necessary and communicates a new deadline to all potential Proposers

mailto:[email protected]


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• Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of Gulf Innovation Co requirements.

• The quotation that complies with all the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.

• At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by Gulf Innovation after it has received the quotation. At the time of award of Contract or Purchase Order, GULF INNOVATION reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.

• GULF INNOVATION Co, is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting

the selection process.

• Thank you and we look forward to receiving your quotation!!


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• TABLE 1: Offer to Supply, and Delivery of Goods Compliant with Technical Specifications

and Requirements

Item No. Description/Specification of Goods

Offered Brand & Model

Qty UOM Unit Price USD

Total Price USD

1 Laptop,Thinkpad X390,i7-8665U vPro Processor,16G DDR4 2400Mhz ,1TB SSD PCIe, Win 10 Pro 64 English, Display

（13.3" FHD

(1920 x 1080) IPS, anti-glare,

300 nits）Fingerprint Reader ,

vPro Certified Model,KYB Arabic, 6 Cell Int, include two power cords (one is for China and another one for UK) , 1 Year

warranty, include:1) Backpack，

ThinkPad Professional 15.6-inch Backpack, Part number: 4X40Q26383; 2)Mouse, ThinkPad Wireless Mouse, Part number: 4X30M56887

80

Pcs

2 Monitor, Lenovo, ThinkVision T25m-10 Monitor, include 1.0 meter HDMI cable, power cable and 1 × USB Type-C™ to Type-C™ cable )

20

pcs

3 Keyboard, Logitech Wireless Keyboard K360 - keyboard - English - glossy black

150

Pcs

4 Mouse, ThinkPad Wireless Mouse, Part number: 4X30M56887

200

pcs


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5 RJ45 Extension Connector, ThinkPad Ethernet Extension Adapter Gen 2, Part number: 4X90Q84427

150

Pcs

6 Laptop Battery，ThinkPad

Battery 68+ (6 cell) Compatible with X240,

X270，Part number: 0C52862

20

Pcs

7 ThinkPad 65W AC Adapter，Part number: 0A36258

20

pcs

8 ThinkPad ,ThinkCentre M920 Tower,8th Generation Intel Core

i3-8100，

Windows 10 Pro 64 English，

8GB DDR4 2666MHz，Integrated Intel HD

graphics，Hard Drive（256GB

SSD+500GB HDD），VGA，HDMI

15

Pcs

9 Printer, HP Color LaserJet Enterprise MFP M681dn

5

Pcs

10 CF470X, HP 657X High Yield Black Original LaserJet Toner Cartridge

20

Pcs

11 CF472X ,HP 657X High Yield Yellow Original LaserJet Toner Cartridge

20

Pcs


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12 CF471X ,HP 657X High Yield Cyan Original LaserJet Toner Cartridge

20

Pcs

13 CF473X ,HP 657X High Yield Magenta Original LaserJet Toner

20

Pcs

14 Printer, HP Tango X with Indigo Linen Cover

4

Pcs

15 Printer, HP 64 2-pack Black/Tri-color Original Ink Cartridges

15

Pcs

16 Printer, HP Color LaserJet Enterprise MFP M776dn, T3U55A

5

Pcs

17 W2010X ,HP 659X High Yield Black Original LaserJet Toner Cartridge

20

Pcs

18 W2011X, HP 659X High Yield Cyan Original LaserJet Toner Cartridge

20

Pcs

19 W2012X, HP 659X High Yield Yellow Original LaserJet Toner Cartridge

20

Pcs

20 W2013X ,HP 659X High Yield Magenta Original LaserJet Toner

20

Pcs

21 Polycom video meeting system Polycom RealPresence Group

550 ，

Package includes: (1)RealPresence Group 550 codec; (2)Cable bundle (3)Remote control

1

pcs


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(4)Eagle Eye IV camera and RealPresence Group Microphone Array (5)Multipoint license for up to 6 sites (6)3years Warranty service

22 Moxa Managed switch, EDS-P506E-4PoE-2GTXSFP-T

70

Pcs

23 Moxa Media Converter IMC-21A 20

Pcs

24 Moxa Power supply DR-120-48 10

Pcs

25 Moxa Power supply DR-120-24 20

Pcs

26 Cisco Switch, SG350X-8PMD 10

Pcs

27 Cisco Switch, Cisco Switch, SG350X-24PV

10

Pcs

28 Aruba Mobility Master Hardware Appliance,MM-HW-1K

1

Pcs

29 Aruba Access Points AP-365 (Part Number:JX967A) with mounting kits AP-270-MNT-V2(Part Number:JW053A)

90

Pcs


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30 Aruba Access Points AP-514(Part number: jz332A) with mounting kits AP-MNT-A Campus AP mount bracket kit (Part Number: R3j15A, suspended celling rail)

30

Pcs

31 YAMAHA, conference

speakerphone, YVC-1000MS，include accessories and one Extension Microphone YAMAHA,10-YVC-MIC1000EX, Extension Microphone for YVC-1000MS

3

Pcs

32 YAMAHA,10-YVC-MIC1000EX, Extension Microphone for YVC-1000MS

6

Pcs

33 HIKVISION Camera, DS-2CD7585G0-IZS(Lens 2.8-12mm)(B), with ceiling installation kit(DS-1227ZJ-DM42 in-ceiling mount)

15

Pcs

34 HIKVISION Camera, DS-2CD7546G0-IZS(Lens 2.8-12mm)(B) ,with installation kit(Vertical Pole Mount DS-1475ZJ-SUS)

30

Pcs


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35 HIKVISION Camera, DS-2DY9250IAX-A(D), with installation kit

（DS-1693ZJ

Wall Mount and MKAC-96-248000V (UK) with the power cable which

1

Pcs

36 HIKVISION Explosion-proof Network Camera, DS-2XE6452F-IZHRS (Lens 2.8 mm to 12 mm), with installation kit (including: 1. DS-1707ZJ-Y; 2. DS-1707ZJ-Y-E; 3. DS-1677ZJ-XS-1.0 (D); 4.

5

Pcs

37 HIKVISION NVR, DS-96128NI-I24(each NVR include 6 pcs HDD, the capacity of each HDD is 10TB, the model of HDD is Western Digital WD100PURX-64EYP0 )

5

Pcs

38 HIKVISION Camera,DS-2TD6266-75C2L/V2,with installation kit

4

Pcs

39 Fiber optic splice closures，Single Fusion Splices Fiber In Line Splice Closure, 2In-2Out, can be used in aerial, duct and direct buried fiber optic cable projects.

20

Pcs


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40 SC-SC single mode fiber optical patch cord, Length 1m

300

Pcs

41 SC-SC single mode Armed fiber optical patch cord, Length 1m

100

Pcs


50

Pcs


50

Pcs


50

Pcs


20

Pcs

46 SC-LC single mode fiber optical patch cord, Length 1m

150

Pcs

47 SC-LC single mode Armed fiber optical patch cord, Length 1m

100

Pcs

48 LC-LC single mode fiber optical patch cord, Length 1m

50

Pcs

49 LC-LC single mode Armed fiber optical patch cord, Length 1m

50

Pcs


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50 48cores SC , Single mode Rack-mount Fiber optic patch panel with SC single mode patch cord inside

50

Pcs

51 48cores LC , Single mode Rack-mount Fiber optic patch panel with LC single mode patch cord inside

20

Pcs


50

Pcs


20

Pcs

54 Cable Ties, 8"Long, Standard, Black, 100pieces per pack

100

Pack

55 48 ports Waterproof Outdoor ODF Fiber Optic Termination Box, IP65,SC, single mode, pole mount

20

Pcs

56 Self adhesive White Solid PVC cable tray with plastic cover 25mm*16mm

300

Meter


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57 Thermoplastic Junction Box(IP65), 110mmx110mmx74mm surface mounted(8 outlets)

300

Pcs

58 1x8 PLC Blockless Fiber Splitter Outdoor Distribution Box Without Pigtails and Adapters,IP65

50

Pcs

59 1”(one inch) PVC pipe, white color

400

Meter

60 Dell USB DVD Drive-DW316 10

Pcs

61 Projector, Epson PowerLite 1785W Wireless WXGA 3LCD Projector

2

Pcs

62 Huawei optical module, single mode, S-SFP-GE-LH80-SM1550

4

Pcs

63 Television, Xiaomi, Mi TV 5, 4K smart 65 inch, include wall mounting Tools

10

Pcs

64 Television, LG B9 65 inch Class 4K Smart OLED TV, include wall mounting tools

10

Pcs

65 ThinkPad AC Adapter Compatible with ThinkPad

X280，Max 65W

20

Pcs

66 Cable Ties, 11"Long, stainless steel,

100

Pcs


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67 NAS, NetApp FAS2720, include:switchless cDOT 9 x onboard port pair 1: 2x 10Gb Fiber ports with SFP+ ;onboard port pair 2: 2x 1Gb FC ports with SFP+;Internal Disk: 10x 10TB NL-SAS ; 2 x 960GB SSD; Software: Preminum Bundle + NVE

1

Pcs

68 Pro'sKit PK-4302AI PC Networking Tool Kit

10

Pcs

Any Other Costs: (Specify) 1

Total Final and All-Inclusive Price Quotation EXW – Jebel Ali Port, UAE


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• TABLE 2: Offer to Supply, and Delivery of Goods Compliant with Packing Weight and

Dimensions

Item No. Description/Specification of Goods

Weight

Dimensions

1 Laptop,Thinkpad X390,i7-8665U vPro Processor,16G DDR4 2400Mhz ,1TB SSD PCIe, Win 10 Pro 64 English, Display

（13.3" FHD

(1920 x 1080) IPS, anti-glare,

300 nits）Fingerprint Reader ,

vPro Certified Model,KYB Arabic, 6 Cell Int, include two power cords (one is for China and another one for UK) , 1 Year

warranty, include:1) Backpack，

ThinkPad Professional 15.6-inch Backpack, Part number: 4X40Q26383; 2)Mouse, ThinkPad Wireless Mouse, Part number: 4X30M56887

2 Monitor, Lenovo, ThinkVision T25m-10 Monitor, include 1.0 meter HDMI cable, power cable and 1 × USB Type-C™ to Type-C™ cable )

3 Keyboard, Logitech Wireless Keyboard K360 - keyboard - English - glossy black

4 Mouse, ThinkPad Wireless Mouse, Part number: 4X30M56887


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5 RJ45 Extension Connector, ThinkPad Ethernet Extension Adapter Gen 2, Part number: 4X90Q84427

6 Laptop Battery，ThinkPad

Battery 68+ (6 cell) Compatible with X240,

X270，Part number: 0C52862

7 ThinkPad 65W AC Adapter，Part number: 0A36258

8 ThinkPad ,ThinkCentre M920 Tower,8th Generation Intel Core

i3-8100，

Windows 10 Pro 64 English，

8GB DDR4 2666MHz，Integrated Intel HD

graphics，Hard Drive（256GB

SSD+500GB HDD），VGA，HDMI

9 Printer, HP Color LaserJet Enterprise MFP M681dn

10 CF470X, HP 657X High Yield Black Original LaserJet Toner Cartridge

11 CF472X ,HP 657X High Yield Yellow Original LaserJet Toner Cartridge


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12 CF471X ,HP 657X High Yield Cyan Original LaserJet Toner Cartridge

13 CF473X ,HP 657X High Yield Magenta Original LaserJet Toner

14 Printer, HP Tango X with Indigo Linen Cover

15 Printer, HP 64 2-pack Black/Tri-color Original Ink Cartridges

16 Printer, HP Color LaserJet Enterprise MFP M776dn, T3U55A

17 W2010X ,HP 659X High Yield Black Original LaserJet Toner Cartridge

18 W2011X, HP 659X High Yield Cyan Original LaserJet Toner Cartridge

19 W2012X, HP 659X High Yield Yellow Original LaserJet Toner Cartridge

20 W2013X ,HP 659X High Yield Magenta Original LaserJet Toner

21 Polycom video meeting system Polycom RealPresence Group

550 ，

Package includes: (1)RealPresence Group 550 codec; (2)Cable bundle (3)Remote control


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(4)Eagle Eye IV camera and RealPresence Group Microphone Array (5)Multipoint license for up to 6 sites (6)3years Warranty service

22 Moxa Managed switch, EDS-P506E-4PoE-2GTXSFP-T

23 Moxa Media Converter IMC-21A

24 Moxa Power supply DR-120-48

25 Moxa Power supply DR-120-24

26 Cisco Switch, SG350X-8PMD

27 Cisco Switch, Cisco Switch, SG350X-24PV

28 Aruba Mobility Master Hardware Appliance,MM-HW-1K

29 Aruba Access Points AP-365 (Part Number:JX967A) with mounting kits AP-270-MNT-V2(Part Number:JW053A)


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30 Aruba Access Points AP-514(Part number: jz332A) with mounting kits AP-MNT-A Campus AP mount bracket kit (Part Number: R3j15A, suspended celling rail)

31 YAMAHA, conference

speakerphone, YVC-1000MS，include accessories and one Extension Microphone YAMAHA,10-YVC-MIC1000EX, Extension Microphone for YVC-1000MS

32 YAMAHA,10-YVC-MIC1000EX, Extension Microphone for YVC-1000MS

33 HIKVISION Camera, DS-2CD7585G0-IZS(Lens 2.8-12mm)(B), with ceiling installation kit(DS-1227ZJ-DM42 in-ceiling mount)

34 HIKVISION Camera, DS-2CD7546G0-IZS(Lens 2.8-12mm)(B) ,with installation kit(Vertical Pole Mount DS-1475ZJ-SUS)


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35 HIKVISION Camera, DS-2DY9250IAX-A(D), with installation kit

（DS-1693ZJ

Wall Mount and MKAC-96-248000V (UK) with the power cable which

36 HIKVISION Explosion-proof Network Camera, DS-2XE6452F-IZHRS (Lens 2.8 mm to 12 mm), with installation kit (including: 1. DS-1707ZJ-Y; 2. DS-1707ZJ-Y-E; 3. DS-1677ZJ-XS-1.0 (D); 4.

37 HIKVISION NVR, DS-96128NI-I24(each NVR include 6 pcs HDD, the capacity of each HDD is 10TB, the model of HDD is Western Digital WD100PURX-64EYP0 )

38 HIKVISION Camera,DS-2TD6266-75C2L/V2,with installation kit

39 Fiber optic splice closures，Single Fusion Splices Fiber In Line Splice Closure, 2In-2Out, can be used in aerial, duct and direct buried fiber optic cable projects.


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40 SC-SC single mode fiber optical patch cord, Length 1m






46 SC-LC single mode fiber optical patch cord, Length 1m

47 SC-LC single mode Armed fiber optical patch cord, Length 1m

48 LC-LC single mode fiber optical patch cord, Length 1m

49 LC-LC single mode Armed fiber optical patch cord, Length 1m


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54 Cable Ties, 8"Long, Standard, Black, 100pieces per pack

55 48 ports Waterproof Outdoor ODF Fiber Optic Termination Box, IP65,SC, single mode, pole mount

56 Self adhesive White Solid PVC cable tray with plastic cover 25mm*16mm


__________________________________________________________________________________________


57 Thermoplastic Junction Box(IP65), 110mmx110mmx74mm surface mounted(8 outlets)

58 1x8 PLC Blockless Fiber Splitter Outdoor Distribution Box Without Pigtails and Adapters,IP65

59 1”(one inch) PVC pipe, white color

60 Dell USB DVD Drive-DW316

61 Projector, Epson PowerLite 1785W Wireless WXGA 3LCD Projector

62 Huawei optical module, single mode, S-SFP-GE-LH80-SM1550

63 Television, Xiaomi, Mi TV 5, 4K smart 65 inch, include wall mounting Tools

64 Television, LG B9 65 inch Class 4K Smart OLED TV, include wall mounting tools

65 ThinkPad AC Adapter Compatible with ThinkPad

X280，Max 65W

66 Cable Ties, 11"Long, stainless steel,


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Scope of work

1 DESCRIPTION OF THE SUPPLY This specification covers the minimum requirements for the design, documentation, material,

construction, testing, inspection, packing, marking and delivery of IT Equipment. The

quotation shall include all goods and service chargeable.

2 BASIC DESIGN DATA 2.1 Climate Conditions Data

Maximum ambient design temperature 55 ℃

Minimum ambient design temperature -5℃

Maximum temperature of surfaces exposed to solar radiation 80℃

Average yearly rainfall 200mm

Maximum rainfall per day 50mm

Maximum relative humidity 80%

Minimum relative humidity 25%

Soil Temp. @Depth 1.2-1.6m 15℃ in winter

Evaporation Rate 3054.4 mm/a

67 NAS, NetApp FAS2720, include:switchless cDOT 9 x onboard port pair 1: 2x 10Gb Fiber ports with SFP+ ;onboard port pair 2: 2x 1Gb FC ports with SFP+;Internal Disk: 10x 10TB NL-SAS ; 2 x 960GB SSD; Software: Preminum Bundle + NVE

68 Pro'sKit PK-4302AI PC Networking Tool Kit

Total Packing Weight & Dimensions


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Prevailing Direction Wind in winter NW-SW

Prevailing Direction Wind in summer NW-SW

2.2 Basic Design Data

Seismicity Zone: Zone 2B (UBC97).

Design wind speed 160 Km/hr

3 GENERAL TECHNOLOGY REQUIREMENTS 3.1 Basic Requirement

1) Supplier can’t change the model of required devices without the permission of the Company.

2) All kinds of devices and materials shall be the designated type and specifications and meet

related quality.

3) All packages shall mark detailed list of the packed devices and materials.

4) Supplier shall deliver required devices and materials in time and provide the freight containers to

Company for contain the all the equipment above.

5) Supplier must provide Certificate of Origin for Moxa, Aruba and Hikvision upon the goods

delivery.

6) Supplier must provide at least one manufacture authorization certificate for Moxa, Aruba and

Hikvision.

7) Supplier must provide explosion-proof camera (DS-2XE6452F-IZHRS) manufacture

authorization and ATEX or IECEx standard proof.

8) Supplier must provide a one-year warranty for all equipment.

Special Requirement:

1. Bidder is requested to send all detailed technical specification including brand name, technical data

sheet, catalogue, after sale services, availability of spare parts and any useful related information,

2. Bidder is requested to mention its supply record to Sudan if available,

3. Bidder is requested to mention clearly its legal relationship with the manufacturer, such as agent,

authorized distributor, offer from traders is also acceptable.


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Annex 1

FORM FOR SUBMITTING SUPPLIER’S QUOTATION

(This Form must be submitted only using the Supplier’s Official Letterhead/Stationery)

We, the undersigned, hereby accept in full GULF INNOVATION Co, General Terms and Conditions, and

hereby offer to supply the items listed below in conformity with the specification and requirements of Gulf

Innovation as per RFQ Reference No. RFQ/20/045:

TABLE 2 : Offer to Comply with Other Conditions and Related Requirements

Your Response

Other Information pertaining to our Quotation are as follows :

Yes, we will comply

No, we cannot comply

If you cannot comply, pls. indicate counter proposal

Delivery Lead Time (180 days)

Estimated weight/volume/dimension of the Consignment:

Country/ies Of Origin:

Validity of Quotation (60 days)

All Provisions of Gulf Innovation Co, General Terms and Conditions (Annex 2)

All other information that we have not provided automatically implies our full compliance with the

requirements, terms and conditions of the RFQ.

Name of Bidder (Company / Firm): ----------------------------------

Authorized signature: ----------------------------------

Name of Authorized signatory: ----------------------------------

Functional Title: ----------------------------------

Email Address: ----------------------------------

Contact Number: -----------------------------------

Request for Quotation (RFQ) - Bids

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