PATHFINDER RALLY SAFETY AND OPERATIONS MANUAL ...

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PATHFINDER RALLY, SAFETY AND OPERATIONS MANUAL, 2ND & 3RD APRIL 2022

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PATHFINDER RALLY SAFETY AND OPERATIONS MANUAL 2ND & 3RD APRIL 2022


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1. Table of Contents 1. Table of Contents ................................................................................................................................................. 3

2. Introduction ........................................................................................................................................................... 8

3. Manuals and Documentation .............................................................................................................................. 9

Safety Plan and Operations Manual (This Document) ...................................................................................... 9

Set Up Plans ................................................................................................................................................................ 9

Communications Allocation .................................................................................................................................... 9

Advanced Marshals Instructions (Appendix C) .................................................................................................. 9

Event Regulations and Bulletins ............................................................................................................................ 10

Event Programme .................................................................................................................................................... 10

Police Operational Order ..................................................................................................................................... 10

4. Event Officials ...................................................................................................................................................... 11

Senior Officials ......................................................................................................................................................... 11

Delegates and Stewards ......................................................................................................................................... 11

Other Officials .......................................................................................................................................................... 12

5. Event Stage Officials ........................................................................................................................................... 14

Communications ...................................................................................................................................................... 14

Official and Safety Cars .......................................................................................................................................... 14

Stage Officials............................................................................................................................................................ 16

Stage Safety Services ............................................................................................................................................... 16

Back-up Stage Safety Services ............................................................................................................................... 17

6. Directory .............................................................................................................................................................. 18

7. Event Schedule ..................................................................................................................................................... 21

8. Safety Car Event Time Schedule...................................................................................................................... 22

9. Responsibilities .................................................................................................................................................... 23

Organisational Matrix of Roles ............................................................................................................................. 23

All Officials ................................................................................................................................................................ 24

All Competitors, service personnel and officials ............................................................................................. 24

Motorsport UK Safety Delegate .......................................................................................................................... 25

Motorsport UK Steward ....................................................................................................................................... 25

Clerk of the Course................................................................................................................................................ 25

Event Stewards ......................................................................................................................................................... 25

Deputy Clerk of the Course ................................................................................................................................ 26

Assistant Clerk(s) of Course ................................................................................................................................ 26

Communications Officer ....................................................................................................................................... 26


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Event Control ........................................................................................................................................................... 26

Event Safety Officer ................................................................................................................................................ 26

Deputy Event Safety Officer ................................................................................................................................. 26

Spectator Safety Officer ......................................................................................................................................... 27

SAG liaison Officer .................................................................................................................................................. 27

Chief Scrutineer ....................................................................................................................................................... 27

Chief Medical Officer .............................................................................................................................................. 27

Stage Commanders ................................................................................................................................................. 28

Stage Safety Officers ............................................................................................................................................... 28

Marshals ..................................................................................................................................................................... 28

Officials/Safety Cars ................................................................................................................................................ 29

Timing Equipment Vehicle/Chief Timekeeper .................................................................................................. 29

Road Closer .............................................................................................................................................................. 30

Chief Marshal ............................................................................................................................................................ 30

Stewards .................................................................................................................................................................... 30

Spectator Safety Car ............................................................................................................................................... 30

Event Safety Officer ‘000’ and Motorsport UK Safety Delegate .................................................................. 31

Safety Car ‘00’ .......................................................................................................................................................... 31

Safety Car ‘0’............................................................................................................................................................. 31

Sweeper Car ............................................................................................................................................................. 31

Road Opener ............................................................................................................................................................ 31

Interim Safety Vehicles ........................................................................................................................................... 32

Rally Communications ............................................................................................................................................ 32

Competitors ............................................................................................................................................................. 32

Safety Advisory Group Command Centre (SAG) ........................................................................................... 33

Police .......................................................................................................................................................................... 33

10. Incident Grading ............................................................................................................................................. 34

11. Incident Handling ............................................................................................................................................ 35

12. Incident Procedure- First Marshal on the scene ..................................................................................... 37

13. Major Incident Procedure ............................................................................................................................ 38

Declaring a Major Incident .................................................................................................................................... 38

Senior Officials ......................................................................................................................................................... 40

Stage Doctor or registered Paramedic .............................................................................................................. 41

Stage Rescue Crew ................................................................................................................................................. 41

Stage Recovery Crew ............................................................................................................................................. 41

Stage Safety Officer ................................................................................................................................................. 41

Event Control ........................................................................................................................................................... 42


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Stage Marshals .......................................................................................................................................................... 42

Arrival of Statutory Emergency Services ........................................................................................................... 42

Hospitals .................................................................................................................................................................... 42

All Team Members .................................................................................................................................................. 42

Motorsport UK Contact........................................................................................................................................ 43

Responding to Media .............................................................................................................................................. 43

14. Incident Reporting .......................................................................................................................................... 44

Incident Handling Flow Charts ............................................................................................................................. 45

MINOR INCIDENT PLAN ............................................................................................................................... 45

SERIOUS INCIDENT PLAN ............................................................................................................................ 46

MAJOR INCIDENT PLAN ............................................................................................................................... 47

15. Communications ............................................................................................................................................. 48

Management Radio .................................................................................................................................................. 48

81MHz RADIO ........................................................................................................................................................ 48

16. Red Flag Procedure ........................................................................................................................................ 50

17. Rally Emergency Services – Operating Procedures ............................................................................... 51

18. Public Ambulance Rendezvous Points ....................................................................................................... 52

Ambulance Rendezvous points ............................................................................................................................ 52

Map of Ambulance Rendezvous Points .............................................................................................................. 53

19. Air Ambulance Operating Procedures ...................................................................................................... 54

Safety Procedures .................................................................................................................................................... 54

Landing and Take-off ............................................................................................................................................... 54

Stage Start Procedure ............................................................................................................................................. 55

20. Spectator and Media Safety .......................................................................................................................... 56

Motorsport UK Spectator Signage ...................................................................................................................... 57

Safety of the Media .................................................................................................................................................. 57

21. Spectator Access/Egress ............................................................................................................................... 58

22. Environmental and Waste Policy ................................................................................................................ 59

23. Safety Advisory Group (SAG) Process ..................................................................................................... 60

24. Method Statement .......................................................................................................................................... 61

Method Statements ................................................................................................................................................. 61

25. Health and Safety Policy ................................................................................................................................ 63

Health & Safety Policy of Pathfinder Rally (The Event) .................................................................................. 63

Responsibilities for Health and Safety on the Event............................. Error! Bookmark not defined.

26. Risk Assessments............................................................................................................................................ 64

Fire .............................................................................................................................................................................. 64

Stage Set-up .............................................................................................................................................................. 66


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Ceremonial Start Area ........................................................................................................................................... 68

Live Stages ................................................................................................................................................................. 69

Service Area/Scrutineering .................................................................................................................................... 73

General ...................................................................................................................................................................... 76

27. Stage Set-Up & Motorsport UK Safety Notices ..................................................................................... 77

28. Time Keeping, Progress, Process and General Requirements ............................................................ 78

Stage Arrival Controls ............................................................................................................................................ 78

Stage Start Controls ............................................................................................................................................... 79

Stage Flying Finish and Stop line ........................................................................................................................... 81

Time Controls (Start / Restarts / Service In / Service Out) .......................................................................... 82

Re-Groups ................................................................................................................................................................. 82

Time card Example .................................................................................................................................................. 84

Your Appearance ..................................................................................................................................................... 85

Your Behaviour ........................................................................................................................................................ 85

Your Safety ................................................................................................................................................................ 85

Marshals and the Media .......................................................................................................................................... 85

Diplomacy .................................................................................................................................................................. 87

Reporting for Duty .................................................................................................................................................. 87

Family and Friends ................................................................................................................................................... 87

Parking of Official Vehicles .................................................................................................................................... 87

Training ...................................................................................................................................................................... 88

Competitor Incidents ............................................................................................................................................. 88

29. Sunday 3rd - SS1, SS4 & SS7 – Cults Hill Map .......................................................................................... 89

30. Sunday 3rd - SS1, SS4 & SS7 – Cults Hill Details .................................................................................... 90

31. Sunday 3rd - SS2, SS5 & SS8 – Paradise Map ........................................................................................... 93

32. Sunday 3rd - SS2, SS5 & SS8 – Paradise Details ...................................................................................... 94

33. Sunday 3rd - SS3, SS6 & SS9 –Largo Law Map ........................................................................................ 96

34. Sunday 3rd SS3, SS6 & SS9 – Woodside Details ..................................................................................... 97

35. Glenrothes Start and Finish Area ............................................................................................................. 100

36. Service Area Map ......................................................................................................................................... 101

37. Service Area Details .................................................................................................................................... 102

38. Near Miss Reporting Form ........................................................................................................................ 103

39. Incident report form- Medical ................................................................................................................... 104

40. Stage Incident Report Form ....................................................................................................................... 107

41. Medical Initial Assessment and Transfer Form ...................................................................................... 109

42. Appendix A –Refuelling Zone Method Statement & Risk Assessment ........................................... 111

43. Self-Refuelling Risk Assessment ................................................................................................................ 113


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Hazards .................................................................................................................................................................... 113

Risk Rating: .............................................................................................................................................................. 114

CONTROL MEASURES ...................................................................................................................................... 114

New Risk Rating .................................................................................................................................................... 115

44. Appendix B – Witness Statement Form ................................................................................................. 116

45. Appendix C – Sign On Sheets ................................................................................................................... 120


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2. Introduction Welcome to the 2022 Pathfinder Rally. Your assistance in running this event is greatly appreciated.

Motor Sport can be dangerous, and this manual has been prepared to assist everyone involved to run this event in as safe a manner as is reasonably practicable. All operations should be conducted in such a way as to manage and reduce the risks as far as possible, ensuring the safety, health and welfare of all concerned. The full co-operation of all persons concerned is vital for this to succeed.

The following safety policy covers the safety of all persons directly involved with or affected by the event including competitors, service crews, marshals, spectators and the general public.

This document will be distributed to all officials, safety personnel and senior marshals; please take the time to familiarise yourself with the procedures outlined in this document and if relevant the layout of your specific stage. Ensure that all the people under your control know who you are and how to contact you should an issue arise. It is also important to bring the relevant parts of this document to the attention of all under your control. Please remember that this event is run by volunteers with varying degrees of experience and skills, therefore all guidance and instructions should be as clear and concise as possible and delivered in a manner suitable to those being instructed.

In conjunction with this document please take instruction from all documentation provided for your specific role, whether that is the regulations, communications allocation, marshals instructions, set-up plan, programmes or any updates or bulletins, they will provide you with any further information you may require. Attention should also be paid to the Motorsport UK Year Book and Stage Rally Safety Requirements with which the documents listed above comply.

The Pathfinder Rally has endeavoured to apply the highest standards to all aspects of its organisation including health and safety matters.

In turn the organisers expect that every person participating in the rally, whether competitor, official, marshal or spectator, shall take all reasonable care of the health & safety of themselves and other persons who may be affected by his/her actions or omissions during the operation of the event to achieve the highest standards of safety performance.

Once again, we thank you for your assistance and compliance with this document, your role is vital in ensuring the event is run in as safe a manner as possible.

IMPORTANT (GDPR)

This document contains personal mobile and landline telephone numbers. After the event, please dispose of the document in a responsible way, shredding all pages which contain mobile and land line telephone numbers. Please delete all electronic copies and action disposal in the way that you would wish others to treat your data


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3. Manuals and Documentation Safety Plan and Operations Manual (This Document)

Sets out details of how to run all aspects of the rally and should be used as the primary source of information for all those working on the rally. This document contains information on all Rescue and Medical Services deployment, as well as detailing the roles and responsibilities of individuals on the event.

Issued to:

• All officials listed in Section 3 • Stage Commanders/ Deputy Stage Commanders/ Stage Safety Officers • Service Area Commander • Stage Safety Personnel • Sector Marshals • Radio Marshals

Set Up Plans

These are detailed plans for all junctions and spectator locations on special stages. They show how the location should be set up with stage furniture, warning notices and warning tape.

Issued to:

• Motorsport UK Safety Delegate, Motorsport UK Steward and Club Stewards • Senior Officials • Set up teams • Stage Commanders (Relevant stage only) • Stage Safety Officers (Relevant stage only)

Communications Allocation

This document contains all the location and manning detail of the communications network to support the safe running of the rally.

Issued to:

• All officials listed in Section 3 • Stage Commanders/ Deputy Stage Commanders/ Stage Safety Officers • Service Area Commander • All Radio Marshals

Advanced Marshals Instructions (Appendix B)

This document is primarily to provide general information and stage specific guidance and advice for marshals. Stage specific instructions will be disseminated at Marshal briefings.

Issued to:

• Senior Officials • Stage Commanders • Marshals • Radio Marshals


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Event Regulations and Bulletins

These documents contain all regulatory and programme information relating to the Event. Bulletins contain specific operating instructions or changes to the Rally Schedule and are posted on the notice board in Rally HQ, Fife House, Glenrothes and will also be posted on www.pathfinderrally.org during the event.

Event Programme

This document is circulated both in advance and at the Event to provide information to spectators.

Police Operational Order

Compiled by the Police to detail their response to incidents, resource requirements and management of local areas due to influx of spectators for the event.

Issued to:

• Clerk of the Course • Senior officials as detailed in Section 3.1


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4. Event Officials Senior Officials

Role Name Location Callsign Mobile

Rally Director Martin Watterston

Rally HQ

Rally Control

Clerk of the Course

George Hay Rally HQ

Rally Control

Deputy Clerk of the Course / SAG

Liaison Officer

Clayton Lackenby

RallyHQ

Deputy Clerk of the Course

TBC Mobile

Chief Comms Officer

Leanne Ritchie

Rally HQ

Rally Control

Event Safety Officer

Andy Tong Mobile Pilot Tonga

Dep. Event Safety Officer

Steve Brown Mobile Pilot Steve

Chief Marshal Craig Fisher Mobile

Chief Medical Officer

Mobile

Set up Manager Kevin Thomson

Mobile

Chief Timekeeper Mobile

Interim Spectator Safety Officer

Mobile

Spectator Safety Officer

Mobile

Delegates and Stewards


Motorsport UK Safety Delegate

Phil Jones Mobile


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Motorsport UK Steward

HQ

Event Steward Don Whyatt Mobile Pilot Steward

Event Steward Mobile Pilot Steward

Other Officials


Entries Secretary

HQ / Service area

N/A

Event Secretary Richard Crozier

Rally HQ N/A

Chief Scrutineer Willie Greig Rally HQ / Service Area

N/A

Environmental Scrutineer

Peter Clingan

Rally HQ / Service Area

N/A

Assistant Clerk of the Course

Andrew Kellitt

Rally HQ

Assistant Clerk of the Course

Peredur Davies

Rally HQ / Service Area

Competitor Liaison

Susan Shanks

Mobile N/A

Safeguarding Officer

Bill Creevy Mobile N/A

Deputy Chief Marshal

Mobile

PR Manager Ian Forgan Rally HQ N/A

Recovery Co-ordinator

John Macfarlane

Mobile Piper 1

Service Area Manager

Heather Grisedale

Service Area

Media Manager Mobile

Press Officer Mobile N/A

Results Officer Rally HQ N/A


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Results team Raymond Mann

Rally HQ N/A

Results team Rally HQ N/A

Set Up Officer/ PR Manager

Stuart Millar Mobile

Set up team Tommy Heard

Mobile


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5. Event Stage Officials Communications

Role Name Location Mobile

Comms Officer Leanne Ritchie HQ

Dep. Comms Officer

Event Control

Event Control

Management Control

Radio Engineers Crawford Ross Mobile

Official and Safety Cars Note: All Official and safety Cars to report to Rally HQ on Saturday 2nd April to get a Tracker unit fitted to the vehicle.

Official/Safety Car Name Call Sign Mobile

Equipment Van 1

Equipment Van 2

Equipment Van 3

Equipment Van 4

Set up team

Chief Timekeeper

Timekeeper

Road Closing Car 1

Road Closing Car 2

Chief Marshal



Craig Fisher

Club Stewards

Driver

Don Whyatt Pilot Steward


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Spectator Safety

Safety Car 000

Phil Jones

Andy Tong

Pilot Tonga

Safety Car 00

Safety Car 0

Sweeper Car

Intervention Car 1

Intervention Car 2

Interim Spectator Safety

Road Opening

Spectator Safety Supervisors


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Stage Officials

Stage No Stage Name Stage Commander

Dep. Stage Commander

Stage Safety Officer

SS1, SS4 & SS7

Cults Hill

SS2, SS5 & SS8

Paradise

SS3, SS6 & SS9

Largo Law

Stage Safety Services

Stage Service Doctor

(Callsign)

Rescue

(Callsign)

Recovery

(Callsign)

SS1, SS4 & SS7 Start



Note: All Rescue, Medic and Recovery vehicles to report to Rally HQ on Saturday 2nd April to get a Tracker unit fitted to the vehicle.

Recovery Units must also pick up a Management Radio from xxx.


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Back-up Stage Safety Services

The purpose of a back-up Safety Crew is as follows:

To allow a stage to restart quickly in the event of a Casualty being taken out of the stage in the Rescue Unit to the RVP or, in extreme circumstances, the Hospital, and thus prevent avoidable cancellation of a stage.

To provide additional manpower and expertise in the case of a major incident within the stage.

It is not considered necessary for back-up crews to sit at any one stage start. They must however be within a reasonable distance of the stages and be contactable by radio or mobile and be prepared to move up if the main services of a stage are mobilised. The precise location will be considered guidance and to be agreed with the Clerk of the Course and the Event Safety Officer, but ability to communicate is more important than being in the precisely agreed position.

Similarly, all movements prior to the completion of a loop of stages must be agreed with the Clerk of the Course, Rally Control, chief Medical Officer and the Recovery Coordinator as they may be required to carry out duties elsewhere.

Stage Doctor/Paramedic Rescue Unit Recovery

SS1 to SS9

Note: All Rescue, Medic and Recovery vehicles to report to Rally HQ on Saturday 2nd April to get a Tracker unit fitted to the vehicle.


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6. Directory Rally Control Emergency Contact/ Safety Line 07xxx xxxxxx

Public Emergency Services

NHS Fife Hospital, Kirkcaldy

Police (non-emergency)

Emergency Services (All)

01592 643355

101

999 or 112 from mobile

Name Role Contact


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7. Event Schedule


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8. Safety Car Event Time Schedule

A Safety Car Team briefing will be held at 1800 hours on Saturday 2nd of April 2022 in Fife House, Glenrothes.

If required, an update briefing may be held at 07.30 hours on Sunday 3rd April 2022. This will be advised as necessary by phone call or text message to each safety convoy member.

Control LocationTime-

keeperRoad

Closed Set UpChief

MarshalSpectator

Safety 000Safety

Delegate 00 0 1st Car SweeperRoad Open

-90 -80 -79 -70 -50 -40 -30 -20 -10 0 +75 +77

TC0 Glenrothes 07:00 07:10 07:11 07:20 07:40 07:50 08:00 08:10 08:20 08:30 09:45

SS1 Cults Hill 1 07:30 07:40 07:41 07:50 08:10 08:20 08:30 08:40 08:50 09:00 10:15

SS2 Paradise 1 08:06 08:16 08:17 08:26 08:46 08:56 09:06 09:16 09:26 09:36 10:51

SS3 Largo Law 1 08:26 08:36 08:37 08:46 09:06 09:16 09:26 09:36 09:46 09:56 11:11

TC3A Regroup – In 09:00 09:10 09:11 09:20 09:40 09:50 10:00 10:10 10:20 10:30 11:45

TC3B Regroup – Out 09:15 09:25 09:26 09:35 09:55 10:05 10:15 10:25 10:35 10:45 12:00

TC3C Service - In 09:30 09:40 09:41 09:50 10:10 10:20 10:30 10:40 10:50 11:00 12:15

TC3D Service - Out 10:40 10:50 11:00 11:10 11:20 11:30 12:45

SS4 Cults Hill 2 11:10 11:20 11:30 11:40 11:50 12:00 13:15

SS5 Paradise 2 11:46 11:56 12:06 12:16 12:26 12:36 13:51

SS6 Largo Law 2 12:06 12:16 12:26 12:36 12:46 12:56 14:11

TC3A Regroup – In 12:40 12:50 13:00 13:10 13:20 13:30 14:45

TC3B Regroup – Out 12:55 13:05 13:15 13:25 13:35 13:45 15:00

TC3C Service - In 13:10 13:20 13:30 13:40 13:50 14:00 15:15

TC3D Service - Out 13:40 13:50 14:00 14:10 14:20 14:30 15:45

SS7 Cults Hill 3 14:10 14:20 14:30 14:40 14:50 15:00 16:15 16:17

SS8 Paradise 3 14:46 14:56 15:06 15:16 15:26 15:36 16:51 16:53

SS9 Largo Law 3 15:06 15:16 15:26 15:36 15:46 15:56 17:11 17:13

TC9A Tech Zone - In 15:40 15:50 16:00 16:10 16:20 16:30 17:45

TC9B Tech Zone Out 15:50 16:00 16:10 16:20 16:30 16:40 17:55

TC9C Service – In 16:05 16:15 16:25 16:35 16:45 16:55 18:10

TC9D Service - Out 16:15 16:25 16:35 16:45 16:55 17:05 18:20

TC9E Finish - Glenrothes 16:20 16:30 16:40 16:50 17:00 17:10 18:25


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9. Responsibilities Organisational Matrix of Roles

Clerk of the Course –Advised and supported by Motorsport UK Safety Delegate & Steward

Deputy Clerks of the Course Communications Officer



Stage Commanders & Deputies

All in Stage Radio Personnel


Event Control

Safety Teams All Marshals

Competitors

Public

Event Stewards


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All Officials

All officials shall ensure that the event’s Health and Safety Policy is effectively implemented in all functions under their control, and that induction training is carried out for new or inexperienced marshals. They shall:

• review fire, health and safety records and take action to reduce unfavourable trends • record accidents and notify the enforcing authorities as required under The MUK

Regulations. • review accident reports and satisfy themselves that corrective action has been taken • occasionally assist event safety representatives on inspections to ensure that they are

carried out thoroughly • ensure that all safety representatives are available for and involved in safety inspections • instruct officials in the action to take place in the event of a fire. • keep and maintain such other records as required by the regulations

All officials must familiarise themselves with the relevant Event Safety Policy and must:

• ensure that persons in their charge are fully aware of any potential hazards • ensure that all service personnel, officials in their department/section know what to do in

case of fire and know the location of and how to use fire equipment as necessary • ensure that all officials in their department/section know the location of first aid facilities, the

name(s) of first aiders and accident reporting procedures • continually develop safety practices in their department/section • ensure adequate supervision is available at all times, particularly where young or

inexperienced marshals are involved • help senior officials to investigate all accidents to persons or property • ensure that all safety rules are observed, and that protective equipment is worn or used

where appropriate • ensure all machinery and other equipment is properly maintained and safe to use • maintain good housekeeping within the department/section • liaise and co-operate with safety representatives on matters concerning safety.

All Competitors, service personnel and officials

All Competitors, service personnel, officials shall:

• make themselves familiar with and conform to the Event’s Health and Safety Policies and Practices

• observe all safety rules and relevant codes of practice • wear appropriate safety equipment and use appropriate safety devices • follow appropriate instructions given by persons responsible for health and safety • report to an event official any hazard, observed accident and damage to property or

equipment irrespective of whether people are injure • report all accidents to themselves whilst on the event make suggestions to improve event

health and safety. All other persons on Event shall adhere to the Event’s rules and codes of practice and to instructions given by Event personnel.


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Motorsport UK Safety Delegate

This appointment is made by Motorsport UK, their role is to assess and monitor the effectiveness of safety measures put in place by the organisers, both as planned and executed, and aimed at keeping the public, volunteers and competing crews safe. They will provide a check and balance on safety; they will support the event and provide advice to help ensure the safe planning and management of the event. They work in conjunction with the Motorsport UK Steward and will provide the Clerk of the Course with their opinion on whether the stages can be run safely. ,This information must be obtained for each stageprior to it being run. The Safety Delegate shall have overriding authority in matters of safety.

Motorsport UK Steward

This appointment is made by Motorsport UK and is made considering the experience and knowledge which best matches the planned event. The Motorsport UK steward will assist the Clerk of the Course when requested and advise on any Yearbook Regulation queries or rule on any regulatory issues referred to him during the event. This ensures that the event is run safely and in accordance with the general regulations of Motorsport UK. The Motorsport UK Steward will be positioned in rally HQ.

Clerk of the Course

The Clerk of the Course is responsible for the overall organisation of the event, this includes both safety and the application of the rules in a fair and just manner. The duties include, but are not exclusive to the following:

• Selection and layout of a rally route that is safe, considering the inherent risks posed by rallying.

• Preparation of an event safety manual. • Assigning competent event officials. • Organising the stage services. • Informing local public emergency services. • PR of residents and businesses on rally route. • Reviewing stage set up to ensure compliance to the agreed safety plan. • Competitor and marshal briefings. • Hearing and ruling on protests. • Accident investigation and reporting.

Successful application of all the above will depend on delegation to others on the official’s team, all of whom are required to report back to the Clerk who must maintain overall control.

Event Stewards

These appointments are made by the event and the persons chosen for their experience and knowledge of stage rallies and their inherent risks and potential difficulties. The Club Stewards assist and represent the Motorsport UK Steward in the field. To this end they may require access to run through some of the stages to check their set up and organisation. The safety car schedule has a latest time of entry for each special stage for the Stewards. They have a copy of this schedule and should not be allowed entry after this time. Any discussion at the start of a stage regarding this matter should be referred directly to Rally Control.


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Deputy Clerk of the Course

The Deputy Clerk of Course holds the same responsibilities as the Clerk of the Course and as such must be in a position to take over from the Clerk of the Course should, for any reason, this be required. She or he will be deployed in the stages on the day of the rally. The Clerk of the Course may delegate any of their responsibilities to the Deputy (excluding the hearing of Protests).

Assistant Clerk(s) of Course

Assistant Clerks of the Course assist the Clerks in the performance of their duties but may not act on their behalf at any time.

Communications Officer

The event Communications Officer is responsible for ensuring communication between Rally control, the officials, SAG and the stage personnel is organised prior to and maintained throughout the running of the event.

Event Control

The Event Controllers are responsible for delivering the communications required for the safe and efficient running of the rally. They will act under the instruction of and be the voice of the Clerk of the Course and also coordinate and log all communications between all parties.


The Event Safety Officer is responsible for:

• Co-ordinating all safety matters connected with the event. • Assisting in the selection of and the checking of the rally route, and the planning of marshal,

radio and safety cover for the event. • Assisting with the preparation and distribution of the safety manual and ensuring the

presence and deployment, within the regulations, of the available resources and suitable stage safety services.

• Liaising with the public emergency services before and during the event.

During an ongoing incident they will be able to communicate with Rally Control via the Safety Radio system or preferably mobile phone. Where possible they should collect statements from any witnesses to an incident or at least collect contact details.

The Safety Officer will traverse the complete route of the event at a specified interval before the first car, the interval may be amended at the discretion of the Clerk of the Course and will be calculated to be as close as safely possible to the competing cars. The ESO’s vehicle will be equipped with flashing beacon lights, loud speaker and siren to enable the crew to inform the public of the progress of the event and to be used if necessary to communicate safety messages to spectators. The vehicle will carry clear markings on either side.

Deputy Event Safety Officer

The Deputy Event Safety Officer holds the same responsibilities as the Event Safety Officer and as such must be in a position to take over from them should this, for any reason, be required. She or he will be deployed in the stages on the day of the rally as part of the Safety Car convoy.


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The Spectator Safety Officer (SSO) will have assisted in the event planning with specific responsibility for spectator viewing areas, access and parking.

The Spectator Safety Officer will traverse all stages at a specified interval before the first safety car, the interval will be at the discretion of the Clerk of the Course. The SSO will carry out a final visual check of all aspects of the stage at the front of the safety car convoy. The SSO’s vehicle will be equipped with flashing beacon lights, loud speaker and siren to enable the crew to warn the public that the stage is about to go live and to be used if necessary to communicate safety messages to spectators.

The vehicle will carry clear markings on either side. The vehicle will be equipped with video recording equipment to be used to take a record of the stage conditions at the time he passes through the stages. The Spectator Safety Officer has direct radio communication with Rally Control, he has full authority to delay or cancel the running of any stage; though such decisions would normally be taken in conjunction with the Clerk of the Course.

The Spectator Safety Officer must have a proactive approach and must stop and resolve any issues identified as he traverses the course.

SAG liaison Officer

The SAG liaison Officer is required to sit in the SAG location or office and acts to ensure the Clerk of the Course has a consistent communication path to the SAG group. This is to ensure that information, updates, queries and instructions flow freely in both directions. This role becomes critical in the event of a major incident when the SAG would become involved.

Chief Scrutineer

The Chief Scrutineer is responsible for:

• Organising a team of scrutineers for the event. • Having a pre and post scrutiny team briefing. • Organising and carrying out safety and eligibility checks on the competing cars. • Informing the Clerk of the Course and Stewards of any vehicle or equipment rejections or

issues during scrutineering. • Attending protest and appeal hearings as necessary. • Completing all relevant paperwork and circulating as appropriate. • Completing the Chief Scrutineer’s Report Form and returning it to Motorsport UK.


The Chief Medical Officer, in liaison with the Clerk of the Course and Event Safety Officer, has a responsibility to:

• Deploy adequately trained and equipped doctors to all locations specified in the Safety Plan.

• Liaise with the local medical facilities and personnel. • Submit (or request the Doctor on scene to submit), to the organisers, a written report on

any incident attended where medical assistance was provided.


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Stage Commanders

The Stage Commanders, who must be clearly identifiable, are the organisers’ link to the competitors, the marshals, the safety crews, doctors, spectators and the general public. If in doubt about any aspect of the event they should not hesitate to seek advice either before or during the event.

They are responsible for ensuring their stage runs within the outline as set out in the road book, set up plans and safety and operations manual . They should make full use of the event communications (Radio Crews) and should liaise with the Clerk of the Course, the event safety Officer, the stage rescue/recovery services and the marshals on the ground to ensure all relevant information is passed to the appropriate people at the appropriate times, and that all their team of marshals are clear as to their duties on the event (via a Marshals Briefing). They should arrive at the stage in plenty of time and should ensure that all personnel on their stage are signed on and are in position in good time before the event opening cars arrive.

No vehicle of any classification (organiser, safety, marshal, or competitor) should enter the stage without the knowledge and permission of the Stage Commander. The Stage Commander must be aware of the event time schedule and, under direction of Rally Control, endeavour to maintain, if possible, the due times on the event schedule.

The Stage Commander is responsible for distributing and keeping a record of the positions of the marshals on their stage.

Stage Safety Officers

The Stage Safety Officer will make himself aware of any missing vehicles reported by the vehicle tracking system or radio and liaise with Control regarding appropriate action. They are responsible for ensuring that all incident report forms from their stages are collected and handed to the secretary of the meeting who will in turn liaise with the Stewards.

All incidents must be reported in writing by the appropriate/responsible person using the form in the appendix at the end of the safety schedule. (One form per incident). The report should contain the details of any rescue, recovery or medical crews that attended the incident as well as a medical officer report if they attended the incident.

The Stage Safety Officer will be identified by vehicle door decals. In cases of attendance at incidents they must ensure they remian in contact with the Stage Commander via 81Mhz Radio or two-way radio.

Marshals

All marshals must have completed the Motorsport UK on line learning modules for marshals and so be accredited marshals.

The marshals have direct contact with competitors, spectators and the general public. They have responsibility for carrying out their duties in a manner which ensures they take reasonable care of their own health and safety and ensure that they avoid placing others at risk. They should wear safety clothing issued and should not be under the influence of alcohol or drugs when officiating on the event. They should always be aware of other less experienced marshals and be willing to offer advice and guidance as necessary.


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Marshals are responsible for ensuring that no one, spectators, media or fellow marshals stand in prohibited areas, box junctions etc., and must always be fully aware of possible dangers. They are responsible for the initial management of an incident but should only carry out their duties if they consider it safe to do so, among the duties may be spectator control, warning of following competitors, first aid.

Marshals MUST advise the spectators at exactly 30 minutes before the first car is due that there is no further movement on the special stage.

Marshals MUST warn spectators and other marshals of approaching cars. The correct warning equipment should be in place, for this event it will be by whistle, as supplied in the Motorsport UK marshal packs.

Marshals should report any incident or concern to their Stage Commander or other rally official as soon as possible after it occurs. They should, when time allows, make written records which may include photographs to ensure that all details are properly and accurately passed on to enable the incident report form to be completed accurately.

Marshals MUST use FIA specified gestures to communicate to safety cars (especially the Safety Delegate) whether they are satisfied with the safety at their location (All OK) or whether they have any problems (Stop I need support), the two gestures are shown below

Any photographs taken of an incident should be passed to the rally organisers and MUST not be published on any social or other media.

Officials/Safety Cars

The purpose of the Safety Cars is to ensure the correct layout, readiness and safety of special stages, controls and other locations before the arrival of the first competing car. Safety Car crews are also tasked to assist officials with any issues at each location as required. Some of them run as simulated competing cars carrying and using time cards to ensure full familiarity by all control officials with the operation of timing and time cards. All Safety Cars are managed by Rally Control by means of mobile phone or the ‘A’ System radio and will report in as they start and finish each stage. Whilst the Stewards’ vehicle is not a Safety Car, it does contain senior officials of the rally who can and will stop to assist marshals where spectator problems exist.

Timing Equipment Vehicle/Chief Timekeeper

The timing equipment will be delivered to all controls on the event by the Timekeeper at a time listed in the Safety Car Schedule. This time will take account of the anticipated time it will take to set up all the relevant equipment. The Timekeeper will


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ensure that everybody operating the timing equipment is familiar in its use and that it is operational when he leaves. He will also describe what actions to be taken in the event of a malfunction.

Road Closer

The purpose of the Road Closer is to inform the public that the public road is closed and is under the control of the Clerk of the Course.

The two Road Closing Cars will run in front of the field and both will then commence closing the stage. If necessary, will leapfrog each other ensuring that the public roads are closed at the times listed in the schedule, irrespective of whether the stage is ready to run or not. They will ensure that the roads are clear of parked vehicles and any other obstructions, and will liaise with Rally Control to rectify any situation which would cause danger to the competitive cars and they must be prepared to advise the equipment officer or set up crews of any work that is required in order to comply with the road closure order. The Road Closing Cars must check that the ‘Road Ahead Closed’ and ‘Road Closed’ boards are correctly positioned at both ends of the stage and at the intermediate junctions immediately bordering the stage. Note however they will not check the far end of closed roads abutting the stage itself.

Chief Marshal

The primary function of this vehicle is to liaise with each Stage Commander or Control Official and ensures that the required marshals are in place at controls and designated spectator locations. The Chief Marshal will also check the presence of medical, rescue and recovery vehicles at required locations. Additionally, they will advise the Spectator Safety Crew of any areas of large spectator presence to allow them to adjust their schedule. This car travels at normal speed. This vehicle must carry and use time cards to ensure timing crew practice

Stewards

The Event Stewards represent the Motorsport UK Steward and ensure that the rally is being run safely in accordance with the general regulations of Motorsport UK. To this end they may require access to run through some of the stages to check their set up and organisation. The safety car schedule has a latest time of entry for each special stage for the Stewards. They have a copy of this schedule and should not be allowed entry after this time. Any discussion at the start of a stage regarding this matter should be referred directly to Rally Control. This vehicle may carry and use time cards to ensure timing crew practice

Spectator Safety Car

The primary duty of the Spectator Safety Car is to check that spectators are not located in areas of danger and that in areas of specific control they are complying with the spectator plan. The crew will receive advanced warning of large groups of spectators from the Chief Marshal and plan their passage accordingly to leave enough time to deal with any issues. This vehicle will ensure the provisions of the Safety Plan have been implemented with regards to spectator safety. The spectator Safety vehicle should not leave an unresolved situation and should notify Rally Control as soon as any situation appears difficult. Any other areas of specific concern should be communicated to the Motorsport UK Safety Delegate or ‘00’ car for checking. This vehicle must carry and use time cards to ensure timing crew practice


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Event Safety Officer ‘000’ and Motorsport UK Safety Delegate

The purpose of this vehicle is to carry out an overall check of stage set up and spectator safety. The crew of this vehicle assess the effectiveness of the safety measures, both planned and executed, put in place by the organisers, which are intended to guard the public, volunteers and competing crews against risks likely to be encountered during the event. The Motorsport UK Safety Delegate will provide the Clerk of the Course with approval to run stages. The Motorsport UK Safety Delegate is ultimately responsible for Safety on the event. This vehicle will also ensure that the spectators continue to be located in areas of least risk and that they are not in prohibited areas and that the marshalling practices continue to implement the Spectator Safety Plan. This vehicle must carry and use time cards to ensure timing crew practice

Safety Car ‘00’

This vehicle will also ensure that the spectators continue to be located in areas of least risk and that they are not in prohibited areas and that the marshalling practices continue to implement the Spectator Safety Plan. The crew of this Safety Car will provide the Clerk of the Course with their opinion on whether the stage can be run safely. This information will be considered before stages are approved to run. This vehicle must carry and use time cards to ensure timing crew practice

Safety Car ‘0’

Car ‘0’ does a final operational check and simulated competitor function at 70-80% of competition speed. They will start the Stage around 10 minutes ahead of the first competitor and runs as a warning to marshals and spectators that a competing car is imminent. Car 0 does not need to be out of the stage before the first competitor starts. The authorisation to start the first competing car will come from Rally Control. This vehicle must carry and use time cards to ensure timing crew practice

Sweeper Car

This crew will be responsible for prompt closing of controls and locating of retired cars. They will collect all control record cards and reports, plus competitors’ time cards to allow prompt resolution of queries from results crew or Rally Control. They will traverse the full route of the rally keeping a lookout for stray competitors. Short cutting is not permitted. The vehicle will have management radios and a mobile phone. To minimise delays each control location should be prepared for the arrival of the Stage Equipment Sweeper with all the documents ready and a count of cars through each control. It will follow immediately behind the last competitor. If it comes across a stricken competitor attempting to continue they should wait until the competitor has given up or is likely to go OTL. Rally Control should be kept informed of any delays to the Sweeper Car.

Road Opener

The purpose of the Road Opener is to inform the public that competition has ceased and the road is open to the public.

There will be 2 vehicles and when instructed by Rally HQ, the Road Opening Car will follow rally route to indicate that the public roads have been re-opened. Updates Rally Base when entering and leaving stages.


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Interim Safety Vehicles

The event will have two Interim Safety Cars, which can, where there is an identified spectator issue, be deployed to assist marshals. They can also be utilised following a stage delay of more than 20 minutes, as an interim safety car. The crew of these vehicles are experienced event officials and one member in each vehicle must have attended a Motorsport UK Safety Car Workshop and all members must have completed Marshals Accreditation. They should have radio communications with Rally Control and display event decals.

Rally Communications

Two Motorsport UK Safety & Medical radio channels and one Management channels will be in operation during the event.

Motorsport UK Safety & Medical Frequency (“81 MHz”) Channels 1 and 3.

The Motorsport UK 81MHz. radio network is used for all safety related matters. 81Mhz. radios will be located at special stage starts and finishes together with intermediate points throughout the stages.

The backup channel for MSUK 1 will be MSUK 3 and MSUK 1 will be the backup for MSUK 3.

Some safety cars, other mobile officials, and all stage safety services will be equipped with 81MHz. radios. Safety Cars will use the Management Channels as their primary channels.

All radio marshals and other event personnel using this network should familiarise themselves with the information and radio procedures contained in the Communications Allocation.

Management Frequency. Channel 1.

Safety cars and other designated mobile and senior officials will be provided with a Management radio.

The purpose of this radio system is to facilitate efficient organisation of the event and the passing of management information between officials and Rally HQ. It may also be used for incident management if required.

User notes will be issued with each set giving instructions for use and also showing the stages covered by each channel.

Mobile Phones.

Mobile phone numbers are provided in the Safety Plan for pre-rally communication. They must not be used for safety communication during the rally unless communications cannot be established on the management frequency.

Competitors

Competitors have a responsibility to:

• Ensure their car complies the current Motorsport UK Rules and Regulations and is not damaged or compromised in any way.

• Ensure their safety equipment and clothing complies the current Motorsport UK Rules and Regulations and are not damaged or compromised in any way.


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• Comply with the Motorsport UK Regulations and then follow the marshals’ instructions when they see a red flag.

• When it is safe to do so, clear their own car from the road if they are involved in an accident and are uninjured.

• Display their OK board if they are involved in an incident, uninjured and unable to continue. • Be aware of their driving capabilities and to drive within them. • Stop and investigate any accident where no OK board is displayed, and the crew are still in

the car or where the SOS board is displayed. • Report an accident where the Services are required to the nearest radio point or to use the

Rally Emergency telephone number. • Report any incident where a car is off the road (but the OK board is displayed) to the Stop

radio point. • Drive safely and within the speed limits on all road sections. • Adhere to the road book at all times.

A Competitor’s briefing will be held at 1900 hours on Saturday 2nd April 2022 in Fife House, Glenrothes.

If required, an update briefing may be held at 08.00 hours on Sunday 3rd April 2022. This will be advised as necessary by phone call or text message to at least

one crew member in each competing car.

Safety Advisory Group Command Centre (SAG)

The SAG will be located at Fife House, Glenrothes and will house all the required senior officials and the SAG Liaison Officer, this will include Council, Police, Fire and Ambulance representatives. They will have access to Rally Communications however they will not make decisions pertaining to the normal running of the event. Their role will begin at the request of the Clerk of the Course in the case of Major incidents and emergency services deployment, when the situation is likely to overwhelm the current resources the Rally has in place.

Police

The Police’s role will, primarily, be the maintenance of public order and the prevention and detection of crime. The Police will not be involved in the routine management of the event.

During the event the Police will however co-ordinate the response to any emergency situation classed as impacting upon public safety and/or public order where it is deemed necessary to do so by the Clerk of the Course. The Police resources available to Rally Control will then function in support of that response. A Police representative will be located within the SAG Command Centre and will act as coordinator for all emergency services should a major incident arise. In the event of a major incident the Police will always liaise with Rally Control. For reference, a major incident is defined as an occurrence that poses a threat of serious injury, loss of life or a breakdown in public order and does therefore require the Police to assume the coordination of its solution when considering solutions to rally related issues.

REFER TO THE INCIDENT HANDLING SECTION FOR MORE DETAILS.


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10. Incident Grading

Minor Incident This will be a low-risk incident which will not involve injury and may typically involve a spectator query or perhaps a car off in a safe place leaving sufficient space for others to pass. These incidents can be dealt with and resolved by the marshal at the scene under the control of the Stage Commander.

Serious Incident This is an incident which may involve injuries, to a competitor, marshal or spectator or a car off the road in a dangerous place or one which is blocking the stage.

The stage medical/safety services will be able to adequately treat any casualties and resolve the incident, perhaps with the assistance of the event stand-by units and they may also include a requirement for a public ambulance unit to transport any casualties to hospital.

It may also be a near miss situation which does not result in an incident, but which gives enough concern to the marshal on scene that it should be immediately reported to the Stage Commander and on to the Clerk of Course as soon as time allows.

Major Incident This is an incident which would involve serious or life-threatening injuries or a major fire and will require the call out of public emergency services other than for the transportation of a casualty.


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11. Incident Handling In the event of an incident, ALL requests for information should be referred to Rally HQ, via Rally Control.

Minor Incident The incident should be reported to the Stage Commander and Stage Safety Officer, as soon as possible and they will investigate/report it as they see fit. (This may be during or after the event depending on circumstances, but cars off, even in a safe place, should be reported to all following competitors at the stage start)

Serious Incident The incident should be reported to the Stage Safety Officer and Stage Commander as soon as possible. They will report the situation to the Clerk of Course, they will consider the information available and if they feel it necessary, stop the stage and dispatch the stage safety services. Once the stage has been stopped and the safety crews sent in no other vehicles will be allowed to enter the stage without the express permission of the Stage Commander in conjunction with the Stage Operating/Safety Officer who will attend the scene of the incident.

The Stage Safety Officer will liaise with the Rescue Crew Chief who will coordinate and have control of the incident handling and report the progress to Rally Control. Any request to travel from the incident against rally traffic must be cleared with the Stage Commander, Stage Safety Officer and Clerk of the Course and will only be sanctioned when they are all happy it is safe to do so.

Major Incident The incident should be reported to the Stage Safety Officer and Stage Commander as soon as possible. They will immediately forward the report to Rally Control (including the Clerk of the Course) who will then instruct the Stage Commander to stop the stage and dispatch the stage safety services to the incident. The Clerk of the Course will immediately report the incident to the Event Safety Officer, the Motorsport UK delegate, the event stewards and chief scrutineer, and will put the major incident plan into operation.

Once the stage has been stopped and the safety crews sent in no other vehicles will be allowed to enter the stage without the express permission of the Stage Commander in conjunction with the Stage Safety Officer who will attend the scene of the incident. The Stage Safety Officer will liaise with the rescue crew chief who will coordinate and have control of the incident handling and will report progress to Rally Control. Any request to travel from the incident against rally traffic must be cleared with the Stage Commander, Stage Safety Officer


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and the Clerk of the Course. and will only be sanctioned when they are all happy it is safe to do so.

A Major incident is likely to result in the cancellation of one or more stages, this decision will be taken by the Clerk of the Course in consultation with the Motorsport UK Steward and Safety Delegate. Such a decision will not be taken lightly and will be considered necessary for the event to continue safely with adequate resources and within a suitable time window compared to the schedule.


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12. Incident Procedure- First Marshal on the scene

MINOR INCIDENT

In all instances, protect the scene of the incident, take care with your own and others safety.

If the incident involves spectators, resolve it to the best of your ability and report the circumstances to the Stage Commander.

If the incident involves a competitor, erect their warning triangle if the crew has not already done so and if the stage is restricted, detail one marshal to slow down the oncoming cars, take great care to stand in a safe area during this operation.

Ensure that the crew display the OK board as soon as possible, and if possible, inform the Stage Commander of the position and circumstances of the incident.

Only if considered safe assist the crew to continue in the rally, but do not attempt this if it will endanger the safety of any persons at the incident or delay other competitors.

SERIOUS INCIDENT AND MAJOR INCIDENT

In all instances protect the scene of the incident, take care with your own and others safety.

Turn off the power to the car using the battery cut off switch located on the front scuttle panel at the base of the windscreen. If necessary, activate the car’s fire extinguishing system located in the same area. Erect the competitor’s warning triangle if the crew has not done so and if the stage is blocked or restricted detail one marshal to slow down the oncoming cars, take great care to stand in a safe area during this operation.

Display or ensure that the crew display the SOS board as soon as possible

Inform the Stage Commander or Rally Control by quickest possible means or via the nearest radio point.

The first competitor arriving after the SOS board is displayed will stop and assist, they or the second car on scene should be given details of the incident and sent to the next radio point to report. All following competitors will stop to assist.

Render first aid if possible, do not move the injured persons unless there is a threat to their safety from fire, or they have stopped breathing. Keep checking their breathing, keep the patient warm and monitor (making notes if necessary on their condition until the rescue crew and doctor arrives. Report any facts that might assist their treatment of the patient.

If the accident is very serious do not move or allow others to move the vehicle or any surrounding items or stage signs until the Clerk of the Course or Safety Officer has authorised you to do so. In the event of a very serious incident requiring the call out of public emergency services this authorisation is likely to come from the police officer in charge.


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13. Major Incident Procedure A major incident is defined as an incident which cannot be managed using the resources that are immediately available at the scene of the incident. During the Pathfinder Rally, we would expect that the minimum immediately available resources on scene would be:

• A doctor or registered paramedic • A Motorsport UK licensed rescue unit, and the minimum equipment described in Motorsport

UK regulations • At least two licensed rescue crew • A Motorsport UK licensed recovery unit, and the minimum equipment described in

Motorsport UK regulations • At least two licensed recovery unit operators • A senior stage official

It would be expected that the resources available would be able to deal with one or two casualties, and small fires in accessible locations. More than this would probably constitute a major incident, unless the injuries were minor, or a fire was well contained and posing no immediate danger.

A major incident is NOT necessarily defined by the number of casualties, the severity of injuries or the type or location of the incident - although these factors will be considered when the decision to declare a major incident is taken. Neither is a major incident necessarily defined by the need to involve the statutory emergency services, and it may be that a major incident can be resolved using additional resources that are controlled by the rally. This is likely to be an incident which would involve serious or life-threatening injuries or major fire and would require the call out of public emergency services other than for the transportation of a casualty.

Declaring a Major Incident

A major incident will be declared by the stage doctor or registered paramedic, the Rescue Crew Chief, or the Senior Stage Official present at the scene of the incident. The Major Incident will be declared by a passing the following (METHANE) information over the Radio Rescue and Medical Frequency. If full information is unavailable, it is acceptable and useful to place a “Major Incident to Standby” call using the same terminology, while assessing the situation.

M Major Incident - “This is *call sign* I need to declare a Major Incident / Standby Major Incident”

E Exact Location - “The incident is located at *post, junction or ideally national grid reference*”

T Type of incident - “A car has collided with a large number of spectators”

H Hazards - “There are *no immediate hazards / a fire / fuel spill / unstable vehicle etc.*”

A Access - “The stage is *blocked / clear from the start / access available via post 9 etc.*”

N Number of casualties – “I estimate * casualties”

E Emergency services present /needed “I need additional *rescue units / fire services etc.*”


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Event Control will read back the details that have been passed. The “declarer” will confirm that the details are correct.


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Senior Officials

When a major incident is declared, or put on standby, the Chief Medical Officer, Event Safety Officer and Clerk of the Course will confer and take action to make the necessary resource available.

Additional resources available are:

• Other nearby doctors or registered paramedics, rescue units and recovery units. Mobilising these resources may necessitate the cancellation or suspension of other Special Stages.

• Fire Service • Scottish Ambulance Service • Police Scotland • Statutory emergency services: Fire, Police or Scottish Ambulance Service will only be

contacted by the Clerk of the Course or someone under his direction. • If a large number of casualties are expected, the Chief Medical Officer will also contact the

Nurse in Charge at NHS Fife Hospital, Kirkcaldy.

In all initial conversations with statutory emergency services, the following terminology will be used.

• “This is [your name] of the Pathfinder Rally speaking. My contact number is [number]. Rally Control contact number is xxxxxxxxxxx. We have gone to Major Incident Standby / Declared a Major Incident. We have the following situation report (Give the METHANE details).”

• Ask the recipient to “Please repeat back to me the information that I have given you” and confirm that it is correct.

The following officials MAY attend the scene, depending on the type of incident:

• Chief Medical Officer • Event Safety Officer • Motorsport UK Safety Delegate

Other officials should NOT attend the scene unless directly asked to do so by those officials above, in order to preserve order and chain of command. The Clerk of the Course, or his Deputy, may need to re-route cars and will advise stage officials of the need to do so via the radio system.


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Stage Doctor or registered Paramedic

In the event of a major incident, the first doctor or paramedic on scene will become the Medical Incident Officer, until they are relieved of this role. The structured approach using the mnemonic CSCATT should be used.

Command and Control

Safety

Communication

Assessment

Triage

Treatment

It is vital that an accurate assessment of casualty numbers and resources needed is passed to Rally Control in order to allow appropriate support. When triaging, limited lifesaving interventions should be carried out. (airway opening / positioning / simple adjunct, decompression of tension pneumothorax, application of tourniquet / bystander haemorrhage control).

The MIO should maintain an overview of the scene, and as more resources arrive, he/she will direct them according to priority of the casualties. Additional medical resources should report to the MIO on arrival for briefing and deployment.

Stage Rescue Crew

The Rescue Crew will extinguish fires if possible. If they arrive on the scene of the incident before the stage doctor or paramedic then they should perform any immediate first aid required to stabilise any casualties and then assist the stage doctor or registered paramedic with the extrication and treatment of casualties.

Stage Recovery Crew

The Stage Recovery Crew will assist the Stage Rescue Crew with firefighting, stabilisation of vehicles and extrication of casualties.

Additional crews will assist the stage safety services in the performance of these duties. They will be directed in those duties by the Medical Incident Officer, who is by default the first on scene stage doctor, or registered paramedic, until she/he is relieved by the statutory emergency services


Will keep a timed log (rally time) of the actions performed at the scene and will liaise with Rally Control.


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Event Control

Event Control will declare and maintain priority status and radio silence, keep a timed log of communications regarding the incident (rally time) and ensure that the following officials are aware that a major incident has been declared:

• Clerk of the Course • Deputy Clerk of the Course • Event Safety Officer • Motorsport UK Safety Delegate • Chief Medical Officer • Motorsport UK Steward • Stage Commander

Stage Marshals

Stage marshals under direction of the Stage Commander will clear the start and finish areas and re-route competing cars when advised by the Clerk of the Course. They will keep a log, including timings against rally time, of all vehicles entering and leaving the stage.

Arrival of Statutory Emergency Services

The Police will take absolute overall control except when there is a fire or chemical hazard in which case the Fire & Rescue service will take control of the inner cordon until the situation is stabilised, at which point it will revert to Police control. The first ambulance person on scene becomes the Ambulance Incident Commander (AIC) until relieved by a more senior officer; likewise, for the Police and Fire & Rescue services. The stage doctor or registered paramedic, as MIO, should remain in close contact with the other ICs.

Once the statutory emergency services arrive and communications have been established, medical communications will NO LONGER be routed via rally radio control.

Hospitals

NHS Fife General Hospital is located in Kirkcaldy, Fife, it houses the main Accident and Emergency Unit in the area of the Pathfinder Rally.

The address is:

NHS Fife Hayfield House Hayfield Rd Kirkcaldy KY2 5AH

All Team Members

The Clerk of the Course has nominated an Accident Management Team to deal with any major incident that occurs. Each member of the team has been assigned a specific role and full details of this role will be explained to them, so they are aware of what is required. This team will work alongside the SAG Command Centre to ensure effective multi agency involvement.

Roles should be divided out as follows:


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Role Name

Event Safety Officer Andy Tong


Press/Communications Officer

All the above must report regularly to the Clerk of the Course, who in turn will keep the Stewards and Safety Officers informed of the current incident situation.

Motorsport UK Contact

It is important that Motorsport UK be aware at as early an opportunity as possible that a major incident has occurred. This contact should come from the Clerk of the Course This can be done by contacting:

Motorsport UK Safety Team 07525 237403

If you get an answer service, please leave a simple message requesting an urgent call back made to .............. concerning a potentially serious incident at .............. …on ...............

This will be enough to alert us to the subject of your call.

Responding to Media

You may receive enquiries from the Press. A simple “no comment” is generally not helpful. Equally it is not appropriate to release details of the casualty’s identity or other details.

Please contact the Motorsport UK Communications Team at the soonest opportunity on 07936 371 099.

If you wish to give a response, the suggested text is:

“A serious incident has taken place during the Pathfinder Rally being held in Fife, Scotland, affecting a driver/ official/ spectator. “Along with governing body Motorsport UK, we have initiated a full investigation into the circumstances of the incident. …OR… The event was organised by Motorsport UK who have initiated a full investigation into the circumstances of the incident. “We cannot comment on any specific details of this incident until the investigation has been carried out. For further enquiries contact the Motorsport UK communications team on 07936 371099.”


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14. Incident Reporting

MINOR INCIDENT

This is an incident which does not involve injury and will typically involve a car off in a safe place leaving space for others to pass on the stage.

SERIOUS INCIDENT

This is an incident which may involve minor injuries only, to a competitor, marshal or spectator, a car off the road in a dangerous place or blocking the stage.

MAJOR INCIDENT

A major incident is defined as an incident which cannot be managed using the resources that are immediately available at the scene of the incident.

In the event of an incident, clear and concise information must be passed immediately to the nearest radio point. Initial information will include:

• Exact location using post number if possible. • Type of incident as per grading above. • Number of casualties and type of injuries, enough detail only to assist medical crews who

will be attending the incident., no personal details should be given over the radio. • Any other hazards, fire etc.

In the event of a Major Incident declaration being required, please use the procedure in Section 0

The radio operators will use the following grading system for all the messages:

“SAFETY”

Messages concerning stage safety e.g.

• Car Overdue • Arrowing • Spectator Marshalling • Problems where a slight delay in action can be tolerated

“URGENT”

Situations requiring immediate action

• Car known to be in difficulty • Suspected Injuries • Stopping further traffic entering stage

“PRIORITY”

Confirmed injury requiring immediate medical attention

Major incident, accident, fire, etc.

UNDER NO CIRCUMSTANCES SHOULD PERSONAL DETAILS OF INJURIES OR CASUALTIES BE PASSED OVER THE AIR. USE ONLY THE CAR’S

COMPETITION NUMBER AS IDENTIFICATION.


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Incident Handling Flow Charts

MINOR INCIDENT PLAN

INCIDENT REPORTED TO 81 RADIO CONTROL

Advise

Stage Suspended

Stage STOP Authorised

Stage Commander Rally HQ

Advise ESO / CMO

On Scene

Safety Team Mobilised

SSO Assessment (Info from MO)

SSO Advise

HQ

Minor

Stage Commander

Clear Scene

Re-Start Stage

SERIOUS

Go to Page 2

MAJOR

Go to Page 3 81 Alert Standby

Page 1


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MAJOR INCIDENT PLAN

SERIOUS INCIDENT PLAN

SERIOUS

Non Life Threatening

HQ Decision to Hold or Divert Cars

Stage

Commander

POLICE LIAISON

PRESS OFFICER

81 Control

STANDBY TEAM TO STAGE START (START TO MID

POINT)

999 AMBULANCE via SAS Officer / 81

Control

INFORM ESO / CMO

TO CONTROL SCENE

IF BECOMES

LIFE THREATENING

HQ

POLICE

MIP - Go to Page 3

MONITOR SCENE

Co-ordinate at RVP

CMO may advise

Revised RVP / Medivac

Page 2


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MAJOR INCIDENT PLAN

1. When available resources are insufficient to deal with the incident (e.g. over 2 casualties)

2. Multiple casualties

HQ

INFORMS 81 CONTROL

STAGE COMMANDER

ESO and CMO (or DEPUTIES)

TAKE CHARGE UNTIL PIO ARRIVES

STAGE COMMANDER

POLICE LIAISON

SAS OFFICER

ADVISE SAFETY

TEAMS TO STANDBY

Arrival of

POLICE INCIDENT OFFICER (PIO)

ALL RALLY PERSONNAL NOW RESPONSIBLE TO PIO

1. Release of Information via POLICE ONLY 2. Continue Resuscitation of Any Live Casualties 3. Decision Re: Evacuation of Casualties + Possible revised RVP (ie

Medivac) 4. Leave Incident Scene and Contents ‘As Is’ 5. Do Not Tidy Up

Page 3


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15. Communications Management Radio

The event organisers will set up a management Radio Network on the day of the event for the purpose of providing direct contact between officials in the field, and the Clerk of the Course in Rally Control.

The following event officials will be provided with management system radios:

• Clerk of the Course (Rally Control) • Deputy Clerk of the Course • Assistant Clerk of Course • Road Closing and Opening team • Event Safety Officer • Motorsport UK Safety Delegate • Spectator Safety Officer • Chief Timekeeper • Chief Marshal • Chief Medical Officer • Safety Car 000 • Safety Car 00 • Safety Car 0 • Sweeper Car • Recovery units • Equipment Cars • Set up car • Interim Safety • Stewards

81MHz RADIO

To monitor and control the overall progress of the rally, 81 MHz Radio will provide the communications between Rally control and Stage Starts, designated mid points and Stage Finishes.

Each Stage will have a radio at the Start and Stop locations and the first and third stage in each loop will have a further two midpoint radio locations. Before these locations were selected, the radio coverage has been checked.

The Stage Safety Officer will attend any incidents on stage, liaise with the safety/medical crews and provide a communication link from the incident to Rally Control.

Car safety tracking will be carried out by Radio with missing cars monitored for and reported as soon as they are noted. In addition to this every competing car, rescue, recovery, medic and safety car will have a rally tracker installed in order

to ensure their locations are known at all times.

All senior and safety officials will have radio cover at all times and only they, in conjunction with the Clerk of the Course and the Stage Commanders, will make decisions regarding any incidents which may take place.

In the event of a failure of a 81 System link to Rally Control, 81 controllers should communicate with HQ by Management system in the first instance, and

mobile phone as a secondary back up. In the event of failure of a 81 system


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control, 81 system communications should be possible direct to HQ. In a small number of cases it may be necessary to link via an adjacent 81 system control. Mobile phones provide a secondary back up. Various numbers for officials in

Rally Control can be found in section 5 - Directory of this manual.


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16. Red Flag Procedure On all stages there will be a Red flag located at every Mandatory Radio Location defined in the Stage Safety Plan.

The display of the red flag is to advise competitors that there has been an incident ahead of them on the stage and that the mid-stage emergency services have been deployed in front of them, or where there is a significant incident in the stage.

Red flags should be held prominently displayed (held out steady, not waved) by a designated marshal who must wear a marshal’s tabard.

Upon seeing a red flag, competitors must slow down significantly and be prepared to stop.

Competitors failing to respond to a Red flag must be reported to Rally HQ.

The Stage Commander should consult with the Clerk of the Course wherever practicable and as soon as possible to seek instruction for the response to an incident on the stage. The Stage Commander should make appropriate recommendations to the Clerk or their deputy and note that the final decision for a course of action lies with the Clerk or their appointed deputy. This should not however preclude the Stage Commander from making an immediate necessary decision though that decision should be ratified with the Clerk or their deputy as soon as possible.

Once the incident has been dealt with the Clerk of the Course will advise the Stage Commander to Stand down the Red flag marshals.

RED FLAGS PRE-FIRST COMPETITIVE CAR

Radio locations with Red flags shall display them to 000 and 00 Safety Cars and the Motorsport UK Delegate, in the same manner that they would be displayed to a competitor, I order to demonstrate that the Flags are in the correct location. They should not be displayed to the 0 car other than in a real incident.


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17. Rally Emergency Services – Operating Procedures Rally Emergency Services are collectively the Motorsport UK Licensed Doctors, Paramedics, Rescue Ambulances and Recovery Crews. They are each trained and equipped as specified by Motorsport UK.

At each stage start defined in this Safety Plan there will be a full complement of Emergency Services. These vehicles need to be parked to allow free access to the stage. They should be on, or on the live side, of the stage start line. They should be parked to enter the stage in the following order:

• DOCTOR (in his/her own vehicle, OR, he/she may also travel in the Rescue Unit) • Rescue Unit • Recovery Unit. • STAGE SAFETY OFFICER

The emergency services should be in position at least 1.5 hours before the first competitor to allow the safety cars to check their presence.


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18. Public Ambulance Rendezvous Points Ambulance Rendezvous points

RVP STAGE OS MAP REF/GPS CO-ORDINATES

DESCRIPTION OF LOCATION

Cults Hill 1, 2 & 3 start

Cults Hill 1, 2 & 3 finish

Paradise 1, 2 & 3 start

Paradise 1, 2 & 3 finish

Largo Law 1, 2 & 3 start

Largo Law 1, 2 & 3 finish

Some stages have a point quoted for both start and finish. This is to minimise the distance a potentially injured Casualty must travel to get out of the Stage and may involve evacuation via the Start.

The decision on which RV Point will be used for any incident will depend on how far into the Stage it has occurred and will be taken by the Rescue Services on scene, the Stage Commander, or the Clerk of the Course.

It is clearly vital that the Scottish Ambulance Service is called to the correct RV Point for that stage. The Rescue services or Stage Senior Official need to state very clearly their intended destination to Event Control so that the correct message is passed to HQ.


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Map of Ambulance Rendezvous Points


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19. Air Ambulance Operating Procedures The helicopter will be tasked by the Scottish Ambulance Service if attendance at an incident is considered appropriate following liaison with the Rescue Chief, the Chief Medical Officer and the Chief Safety Officer. The Chief Medical Officer or Chief Safety Officer will advise Rally HQ and the Clerk of Course if such an incident is initiated.

Safety Procedures

The aircraft will not land on the stage. If required and feasible, the aircraft will land close to the incident, clear of the stage.

The only exception to this rule is where:

The stage is clearly blocked by the Rescue Unit and other vehicles at the site of the incident. In these circumstances the aircraft MUST, where possible, land downstage of the incident to prevent the possibility of a moving vehicle colliding with the aircraft.

If unable to land at the site of the incident the aircraft will fly downstage to the nearest available landing site, clear of the stage. In these circumstances the casualty will be brought to the aircraft by the rescue unit downstage in the direction of the rally route.

Landing and Take-off

During landing and take-off, the aircraft generates considerable wind. It is vital that all officials:

Secure all loose items of clothing, hats and equipment during landings & take-offs.

Keep yourself and others well away from the aircraft at all times.

The Aircraft crew oversee the situation at all times and their directions must be followed without exception.

You should also never:

Approach the aircraft, unless specifically instructed to do so by a member of the aircraft crew. Loading of the aircraft will be carried out by the aircraft crew. If they need assistance from rescue crew or marshals they will tell you.

Allow anyone to approach within 100 metres of the aircraft. (Clear the area and set up a cordon of marshals as appropriate)

Allow anyone to approach the rear of the aircraft. If turning, the tail rotor cannot be seen – IT CAN KILL.


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Stage Start Procedure

Before a stage can start it must meet all the following conditions:

The Chief Marshal must have reported that all marshals are in position and passed ‘Status Amber’ to Rally Control

The Spectator Safety Vehicle must have traversed the stage and reported ‘Status Amber’ to Rally Control.

Safety Car 000 containing the Motorsport UK Safety Delegate must positively report that all marshals and safety services are in location with all necessary equipment (including Clocks and Flying Finish to Stop Line Communications). The Motorsport UK Safety Delegate must positively approve the stage to run (Stating ‘Status Amber’)

Safety Car 00 containing the Deputy Clerk of the Course must positively approve the stage to run (stating ‘Status Amber’) Note that car 00 does not have to be clear of the stage before Car 0 starts.

The authority to allow Car 0 to start a stage comes from the Clerk of the Course via Rally Control (ONLY) and must be relayed to the stage start on 81 MHz. (NOT ON THE MANAGEMENT RADIO).

Only the Clerk of the Course can set the Stage Status to ‘Status Green’ and this colour must not be used by anyone else except when a ‘Status Green’ message is relayed through an 81 MHz. controller.

Car 0 does not have to be clear of the stage before the competitors are allowed to start the stage.The first competing car must not enter the stage until authorised by the Clerk of the Course via Rally Control and that must not be before the time allocated in the Event and Safety Car Time schedule.

An Interim Safety Car will traverse the stage should any stoppage exceed 20 minutes and if happy that that the stage can run will report ‘Status Amber’ to the Clerk of the Course. As above, only the Clerk of the Course can change this to ‘Status Green’ to allow the stage to restart.


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20. Spectator and Media Safety Considering this event being the return of Closed Road Rallying in Scotland and the popularity of this and similar events in the past, the Pathfinder Rally and partner agencies estimate that around 3000 people will descend on the area in order to spectate.

In order to deal with these large volumes of spectators named spectator areas have been set up over the 6 of the 9 stages on this event. The spectator areas will be marshalled according to the Stage Marshal Matrix for each stage as detailed in sections ** to ** in this document. An overview of the predicted number of Marshals is contained within these sections. These areas will be controlled by the Chief Marshal and his deputies who will have Radio contact through a mandatory radio point at each spectator point. This will give the Chief Marshal direct contact when required with the Stage Commander at the stage start in order to report and resolve any issues presented. With the best will in the world some spectators who have local knowledge or have attended similar events in the past may go to other areas not designated as a spectator area, these areas with access will be taken into account in predicted marshal numbers.

Spectators will be encouraged to attend the controlled spectator areas by means of social media, programmes, website and other media outlets. The following advice will be issued:

• Please do not walk on the Stage / Rally Route unless using designated manned crossings. • Only walk in designated spectator areas, behind the tree line or on the designated

walkways. • Follow all signs; especially do not stand in prohibited areas. • Use the natural environment to keep safe, i.e. stay behind a line of trees or on a high bank. • Stay above the road/stage never below. • Beware of uneven or slippery surfaces. • Beware of flying stones when the competitors pass, they can travel long distances at high

speed. • Please follow Marshals’ Instructions – they are there to ensure that the Stage runs safely

and on time. • Remember marshals are all volunteers, they have the right to carry out their tasks without

being subject to abusive or threatening behaviour, please help to keep our event friendly and allow us all to enjoy our day out.

• Official and Safety Cars will check the Stage, if they feel that Spectators are standing in dangerous locations then the Stage WILL NOT start.

• Please be in your final viewing area 30 minutes before the first car. Please ensure you are standing (NEVER SITTING) - if a car were to have a problem and leave the stage, you will be better placed to move quickly from a standing position than if you are sitting down.

• Please do not bring fireworks to the event. They are dangerous and could cause a serious incident with either other spectators or competitors.

• No fires or BBQ’s. Do not light fires as they can cause major fires with serious consequences.

• Please do not bring drones. The presence of unauthorised drones flying WILL bring the stage to a halt.

• Please do not bring alcohol. • Do not bring pets/animals. • Enjoy yourselves.


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Motorsport UK Spectator Signage

Safety of the Media

The Motorsport UK Rally Media Accreditation system is required for special stage rallies such as the Pathfinder Rally. It is underpinned by a Code of Conduct, plus strict conditions. It features two levels to cater for the different needs of journalists and photographers/broadcasters:

1. Level One offers a Motorsport UK Media Pass only and caters mainly for the needs of journalists

2. Level Two adds a Motorsport UK Tabard carries additional privileges and caters only for photographers and broadcasters.

A written safety briefing will be given to the media holding Level 2 clearance who will have access to agreed locations authorised by the Media Officer, the Event Safety Officer and the Clerk of the Course. It is a requirement that Level 2 media must be in location prior to the Safety Car crews entering the stage and be set up for observation by the Safety Delegate after which time it is expected that they will not move. Outside these areas the Level 2 media will be deemed as spectators and managed accordingly. The names of these media will be recorded at sign on at Rally HQ before the start of the event and made available to the Safety Car Crews. Note, to have access to a live stage, all members of a media crew must hold Level 2 accreditation.

Other media will not be allowed to access the competing stages except in the official spectator areas.


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21. Spectator Access/Egress Due to the location of this event, the control of access and egress of Competitors needs to be thoroughly and tactically planned to ensure that spectators are guided safely into Spectator areas. This will include safe routes, lanes, roads, field tracks, open farmland and farms / steadings / buildings where spectators can access the stage.

It is of vital importance that advance signage, warning signs and sufficient guidance is given to spectators in order to ensure adherence in access routes. In particular all open gates leading to the stages will clearly display Notice ‘D’ on both posts.

Notice D

For this event the Spectator Safety Officer and his team will ensure the compliance of these areas and will pay particular attention to road closure requirements - when and where, spectator signage from outside the stages, delivery of education to spectators and definition and management of a strict set of prohibited areas. They will work in conjunction with the Clerk of the Course, Event Safety Officer and Stage Commanders to ensure that everyone can access / leave a stage safely and direct the public to areas that are deemed as minimum hazard and have been risk assessed to be so.

Once the roads are closed, should spectators access or traverse the stages in a manner deemed to put themselves or others in danger they will be removed by Police Scotland at the request of the organisers.


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22. Environmental and Waste Policy Motorsport UK and the Pathfinder Rally are aware of the damage that could be done to the environment through rallying therefore Environmental Spill Kits will be stationed at the Official Start, Stage starts, regroup and the Service Park.

Each competing and official car covering the whole route will carry an Environmental Spill Kit. This will consist of the following: -

• 2 Absorbent heavyweight spill pads • 2 Pairs of protective gloves • Selection of hand wipes • 1 Poly bag with cable tie

Each Special Stage Commander will be supplied with a Spill Response Kit for use in the event of any major problem arising within their stage. This will consist of: -

• Absorbent heavyweight spill pads • Absorbent pillow/boom • Protective Gloves and wipes • Poly bag and cable tie.

All Recovery Vehicles also carry a Spill Response Kit.

Replacement kits will be available throughout the event from the Environmental Scrutineer who will also have granules and Waste Drum for disposal of any waste.

If any kits are used please ensure all waste is placed in the poly bag within the kit and securely tied. These must then be deposited at the “Spill Station” which will be located at the Refuelling Zone in the Management Service Area, or at the final control.

The Environmental Scrutineer holds a Waste Carriers Licence and will dispose of all the waste as defined in The Environmental Protection Act 1990 Section 34 (Duty of Care)

Ground sheets should always be used whilst servicing. Please ensure that after a vehicle has left the controlled Service Park all waste/debris is gathered up and disposed of in a safe, suitable manner.

All service vehicles are recommended to carry a suitable Spillage Kit these can be ordered and supplied by the Environmental Scrutineer.

The Environmental Scrutineer, Peter Clingan can be contacted on 07742 572635 at any time during the event.


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23. Safety Advisory Group (SAG) Process The Fife Safety Advisory Group (SAG) was formulated to provide a coordinated and multi-agency approach to tackling public event safety. The project took inspiration from City of Edinburgh’s Events Planning and Operations Group (EPOG) event management process established to improve public safety at events.

By utilising a multi-agency partnership approach, Fife Council are able to bring key partners together to improve the planning and delivery of public events in the area. Similar SAG arrangements have been used to ensure the public’s safety at events across Scotland and have assisted in the investigation of a number of safety incidents at public events.

The Pathfinder Rally Organising team are working together with the SAG team to deliver a safe Pathfinder Rally. This has involved regular meetings and working sessions during the planning and organising stages of the event allowing each of the teams to critique the plans and ensure that all the teams on the ground have a suitable and organised plan to work to, indeed this safety plan is a key outcome of all the hard work and efforts put into these planning stages. This effort and expert knowledge is being further utilised on the day of the competition in case of a major incident.


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24. Method Statement Method Statements

Statement of Intent

To deliver to the competitors and the public a safely planned and organised event that meets the statutory obligations under relevant legislation and meets the standards of safety applied to Motorsport events authorised by the Motorsport UK (Motorsport UK Regulations are contained in the ‘Motorsport UK Yearbook’ and Rally Futures Stage Rally Safety Requirements, which should be read in conjunction with both this document and the Safety Plan). To incorporate agreed recommendations made at the Joint Agency Planning Meetings where advice pursuant to other statutory powers has been given. To consult with businesses and residents and so far, as is practicable, take into account their wishes and views in delivery of the program of activity.

Purpose of the Event

The event is held to allow the competitors to compete on a multi-venue stage rally. The rally also provides spectators the opportunity to watch some of the best drivers in the country compete in the local area.

Audience / Crowd

The areas that will be used by spectators are located within the stages. It is very difficult to predict exact numbers of spectators. Also, certain areas are known as particular hotspots for spectators because of the accessibility from the public highway, parking and viewing opportunities. These areas are given extra resources to ensure crowd control. Spectators may also attend scrutineering and the service area.

Competitors / Cars

All drivers are subject to licensing by the sport’s governing body, the Motorsport UK. Likewise, all competitive vehicles are subject to the Technical Regulations of the Motorsport UK. The eligibility of both competitors and their vehicles is verified by the Organisers prior to them being allowed to start the Rally.

Site/ Course Preparation & Pre-Build Infrastructure

The start and service areas have been chosen for their suitability and have the required facilities. The requirements for the layout of Special Stages are prescribed by the Motorsport UK Regulations.

Contractor Behaviour

The use of Specialist Contractors on the event is limited to XXXXXXXXX and Sportrax. Each contractor is specifically responsible for checking site suitability including location of services and overhead cables prior to locating infrastructure ensuring the safety of their staff and others involved in the event. Contractors should nominate a senior member of staff to be responsible for the liaison and co-ordination of health and safety with the Event Safety Officer.

Temporary Demountable Structures

The only build will be the Start / Finish arch, which is purpose built to the required standard. It will be erected / dismantled by suitably trained personnel. Some competitors will also erect medium size gazebos for servicing the cars. It is also likely


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that small domestic type gazebos will be used by timekeepers on the special stages to keep equipment and themselves protected from the elements.

Toilets

There are adequate toilet facilities in Rally HQ and at the service area. Additional toilets will be located at spectator areas within the stages, stage starts and stage stops.

Welfare for Child Protection

The Motorsport UK Regulations in relation to Child Protection will be adhered to. The Safeguarding Officer is responsible for this.

Terrorist / Bomb Threat

There has been no direct terrorist / bomb threat at the time of printing. Any information in this regard will be passed to the Police who will assume control.

Cancellation Policy

In the unlikely event that a decision is taken to cancel the event the Senior Officials, in conjunction with the Media Officer will compile a statement to be released to the local media.

Impact on Local Community

An extensive Public Relations campaign has been completed to ensure that the local residents are aware of restrictions to the public roads. The event web site will have this information as well as social media.


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25. Health and Safety Policy Health & Safety Policy of Pathfinder Rally (The Event)

1. The event is fully aware of its obligations under the Health and Safety at Work etc Act 1974 and will, as far as is reasonably practical, ensure the health, safety and welfare of all officials, marshal, competitors and members of the public who attend the event or operations under our control by: -

a. Providing and maintaining safe and healthy working conditions, taking account of any statutory requirements.

b. Provide instruction to enable service personnel, officials to carry out their duties in a manner which is efficient and not injurious to the health and safety of the individual, their colleagues or to the general public.

c. Ensuring that all working methods and procedures will not endanger the health and safety of anyone on the event.

d. Maintaining a constant and continuing interest in all health and safety matters and will consult and involve service personnel, officials whenever possible.

2. The event will make available safety training, participate in joint consultation, provide personal protective equipment where necessary and check and inspect its’ safety organisation.

3. All organisers and officials understand their specific responsibilities for health and safety within their departments and will ensure that there are adequate health and safety facilities available and that relevant safety requirements and codes of practice are known and adhered to at all times.

4. Codes of practices are prepared and will be issued to service personnel; officials to ensure those safety practices are followed and adhered to organisers and officials must ensure that service personnel, officials are fully aware of the content and purpose of the codes affecting them.

5. The Event will make regular contact with outside bodies to ensure that it is complying with any relevant statutory legislation.

6. The organisers and officials give their full backing to this Policy and will support all those who endeavour to carry it out.


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26. Risk Assessments Activity and associated hazards:

Stage Set-up Ceremonial Start Live Stages Service Area/ Start Venue General Refuelling Zone (Please refer to Appendix C for the refuelling zone risk assessments)

It is very important that all operations connected with the event should where possible run on time. Delays can cause unusual spectator movement on the stages and particularly at this time of year push the end of the event into twilight conditions, both of which may raise significant safety issues.

Within some assessments a list of appropriate Personal Protective Equipment is contained and should be adhered by Marshals and officials who are signed on.

Fire

Fire poses large risks to all attendees at the event if not managed correctly, immediately below are the risks the event foresees and the current precautions and controls put in place to prevent fires, trained fire marshals will be on hand in certain areas and advice provided to competitors, marshals and spectators prior to and at the event.

At Risk Precautions/Controls

All users of Service Area

All Rally Vehicles fitted with plumbed in Fire Extinguisher systems

Officials/Marshals to monitor for evidence of fire

Skilled mechanics working on the vehicles

Fire extinguishers on site at each service point

Hand-held fire extinguishers carried in each rallyvehicle

Hazards

Hot Exhausts and engines

Flammable Liquids

Risk Evaluation

Low


Spectators Spectators are not permitted to light open fires whilst spectating on the event

Hazards

Open Fires


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Risk Evaluation Officials/ Marshals will monitor for evidence of fires and will be required to report to Stage Commander

in order to arrange extinguishing Low


Spectators/ Competitors/ Public/

Press/ Officials

All Rally vehicles fitted with plumbed in Fire Extinguisher systems

Fire Extinguishers available at every control the rally cars are scheduled to stop at.

Officials/ Marshals will monitor for evidence of fire Hazards

Fire

Risk Evaluation

Low


Environment

Any spillage of oil or other fluids could enter watercourse or drains. Service crew must ensure that any work of this nature is carried out at a safe

distance from these areas and that a spill kit is used in the event of any spillage. Any used spill kits to be

disposed of in appropriate manner. All work must

Hazards

Spillages


All users

All electrical equipment and extension cables well maintained and checked prior to use.

Extensions fully uncoiled to prevent overheating.

Residual current devices (RCD) used where appropriate.

Fire extinguishers on site.

Hazards

Electrical Equipment (PA’s, Office Equipment,

generators, etc)

Risk Evaluation

Low


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Fire be carried out on a ground sheet. Any breaches to be reported by marshals/officials to the Clerk of

Course and the environmental Scrutineer.

Refuelling within the general service area is banned and a specific area is provided and is under the control of the environmental scrutineer. A time

allowance for this is included in all cases within the first road section after each service. Extinguishers

and spill kits on hand at re-fuel.

Risk Evaluation

Low

Stage Set-up


Set Up Crew Experienced crews utilised for set-up, all marshals to sign on prior to commencing set up.

First aid and Fire Extinguishers to be carried by crews, Local Authorities and Land owners to be

made aware of presence of crews.

Vehicles must adhere to the Road Traffic Act (Scotland) 1988 at all times whilst travelling on open

public highways ensuring the safety of not only themselves but other road users.

Set Up crews should be in groups of two or more and where possible should be able to maintain contact

via radio with other parties.

All parties to have charged mobile telephones to hand.

Hi-Viz clothing MUST be worn at all times

Hazards

Slips or Trips

Injury from use of hand-held tools e.g.

hammers, saws, staple guns etc

Weather

Impact with moving vehicles

Manual Handling

Risk Evaluation

Low

Personal Protective Equipment

Safety Boots

Hi-Viz Clothing

Gloves


Members of the Public

All crews must obey all Road Traffic laws whilst carrying out set up on open roads.

Hazards


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Impact with Moving vehicles

Reversing manoeuvres should be avoided where possible, however if required particular diligence

should be taken.

Risk Evaluation

Low


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Ceremonial Start Area


Public/ Spectators/ Press

Clearly marked areas, with barriers for pedestrians including safe crossings if required.

The organisers have a group of safety cars running ahead of the competing cars. The personnel in these

vehicles are trained and have the responsibility to ensure the safety of all parts of the route in advance of the event running. These cars are equipped with

PA systems and will be able to communicate with the general public and spectators if required.

A Master of Ceremonies will be at the start area to inform onlookers via a public address system on

what is happening as well as provide safety advice.

The event programme will give members of the public advice on safety issues.

Signage and taping on the barriers to warn onlookers of the dangers and to differentiate between safe and

prohibited areas.

Adequate numbers of Motorsport UK accredited marshals will be positioned to prevent public egress

into potentially unsafe areas.

Ensuring that competitors are aware of the likelihood of there being members of the public present and

restricting speeds in the start area.

There will be a limited number of cars at the site at any time.

Ensuring ample time in the preceding and following road sections to avoid any need for competing cars

to move quickly.

Hazards

Moving vehicles in area where members

of the public are present

Risk Evaluation

Low


Environment All Official/ Safety and Competitive vehicles carry spill kits

Spill Kit available at Ceremonial Start

The event has an Environmental Scrutineer to manage this aspect of the event

Hazards

Oil or Fuel Spillages

Risk Evaluation

Low


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Live Stages


Spectators/ Media/ Public

To discourage spectator movements in these instances, all or some of the safety convoy and

early competitors can be delayed and spacing out the early competitor convoy by using 2-minute

starts

Should it be required, intermediate safety cars can be used to ensure that any gap does not exceed the

maximum permitted gap of 20 minutes. These vehicles will be fitted with PA Systems to inform

spectators of delay

In extreme circumstances consideration must be given to cancellation of a stage or stage’s

Hazards

Delays in Rally Stages caused by previous

incidents

Risk Evaluation

High


Spectators/ Media/ Public

Should the situation arise where a stage requires cancellation the Clerk of the Course will maintain an overview of the spectator situation to monitor influx

into other stages.

Marshals from cancelled stage will be deployed to areas affected to provide back up to teams already

in place

Interim Safety vehicles can be deployed to areas to assist where necessary.

Hazards

Stage Cancellation

Spectators Migrations overwhelming other

stages

Risk Evaluation

Medium


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Competitors Competitors often find it difficult to find suitable facilities en-route and in the event of an accident, a full bladder is more likely to sustain an injury than

an empty bladder, therefore toilet facilities are provided in the vicinity of all arrival controls and

stop lines.

Hazards

Accident during competition/ Public

Health

Risk Evaluation

High


Competitors Rally car must be prepared and maintained to at least a minimum standard that would pass any

scrutineering examination before the start of or at any time during the rally. This will include among

other things, roll cage, seat belts, helmets, fireproof overalls, and the general condition of the car. A

targeted inspection may be carried out by Motorsport UK registered Scrutineers at their own initiative and

at any point up to and during the competition.

Stage communications including Previous Car number checking and tracking designed to spot any

missing cars with minimum delay, use of SOS/OK board by crews to confirm their condition to following

competitors after any incident.

Medical and rescue cover provided over route, first aid box and fire extinguishers at each stage start and

finish. Competitive vehicles are also fitted with plumbed in fire extinguishers.

Competitors first priority if car is off road must be to protect their own and others safety at the scene, and to communicate their safety or otherwise by the best

method possible.

Hazards

Accident during competition

Risk Evaluation

High


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Spectators/Public All stage entrances to have current advance signage displayed, “Motorsport is Dangerous”, and spectator

safety advice (see section 24). Programmes will include information regarding safety and safe areas

for spectating. The Clerk of Course, Stage Commanders, Stage Safety Officers and all other

officials in safety cars have the power to delay start of any stage if there is a concern about the position

of spectators, or the signage. On the event, there are 2 designated spectator areas. Spectators will be

guided via well signed routes to view the event, these areas are controlled by barriers and fencing, along

with experienced spectator marshals. Event officials will, if necessary, remove spectators from unsafe

areas and delay the start of any stage until any concerns are resolved.

Motorsport UK Rally Media with level two accreditation may operate in locations additional to

the spectator areas. These specific positions must be agreed in writing with the Clerk of the Course before

the event and will be published in a schedule and checked by the Motorsport UK Safety Delegate on the day. (Note: these will be specific locations and not a

right to roam free)

Hazards

Slips or Trips

Impact with moving vehicle or flying

stones etc

Risk Evaluation

High


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Marshals All marshals used completed Marshals training. Marshals positioned as per stage set up diagrams

and in positions considered to be the most safe and suitable to their experience.

Suitable, competent and experienced marshals at each point, inexperienced marshals paired with

experienced to have on event training. High visibility tabards will be issued by Motorsport UK or

if necessary, Stage commanders, and worn by all marshals.

Whistles will be used by Marshals to warn others of approaching vehicles.

Stage commanders must ensure all marshals to sign on using official Motorsport UK forms to

ensure proper insurance cover is in place in the event of an accident.

Stage Commanders to issue marshals’ guide and hold a stage safety briefing and highlight any points

considered relative to their stage.

Suitable footwear and clothing to be worn to reduce risk of slips, trips and weather conditions

Hazards

Slips or Trips

Impact with moving vehicle or flying

stones etc

Risk Evaluation

High

PPE

Safety Footwear

Hi-Viz

Whistle

Winter Clothing if required


Spectators/ Competitors/ Public/

Press/ Officials

All access points to stage blocked as per Motorsport UK regulations.

Marshals to be posted at known access points to prevent incursion.

Hazards

Non Competing vehicle on stage

Risk Evaluation

Low


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Environment Physical damage to surrounding property possible, each stage checked at end of event and any

damage reported by Stage Commander to the Clerk of the Course.

Competitors must record any damage on the declaration which will be handed in at end of event. All cars must carry fire extinguishers and a spill kit to be used in the event of an accident or spillage.

Spill kits at each stage start and finish, fire extinguishers at stage starts and finishes.

Hazards

Impact Damages

Spillages

Fire

Risk Evaluation

Low

Service Area/Scrutineering


Public Appropriate warning notices will be displayed at all access points. Unaccompanied children are not

allowed.

One-way System and a mandatory speed limit will be in place within the Service area.

Marshals to be pro-active when aware of any problems/concerns over spectators within the

service area.

Competitors and service crews should be aware of possible spectators and of the high risk that occurs

when moving vehicles within these areas, and therefore great care should be taken. Speed limits

must be observed, and a banksman should be used when the vehicles are reversing.

Medical cover provided within service area.

Hazards


Risk Evaluation

High


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Marshals One-way System and a mandatory speed limit will be in place within the Service area.

All marshals must wear high visibility clothing. The proximity of all facilities at this venue means that all personnel must take extra care when in the vicinity of cars and equipment. Marshals to enforce driving standards and report any issues to a senior official

if concerned with any issues caused by competitors or service crews.

Medical cover provided within start/service area.

Hazards


Risk Evaluation

Medium

PPE

Safety Footwear

Hi-Viz


Environment

Any spillage of oil or other fluids could enter watercourse or drains. Service crew must ensure that any work of this nature is carried out at a safe

distance from these areas and that a spill kit is used in the event of any spillage. Any used spill kits to be

disposed of in appropriate manner. All work must be carried out on a ground sheet. Any breaches to

be reported by marshals/officials to the Clerk of Course and the environmental Scrutineer.


allowance for this is included in all cases within the first road section after each service. Extinguishers

and spill kits on hand at re-fuel.

General litter should not be forgotten, and the service crews should ensure that any litter is

disposed of in the bags provided or taken home.

Hazards

Spillages

Fire

Risk Evaluation

Low


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Service Crews

All service crew to wear PPE as directed by their crew chief. To prevent cars falling on mechanics;

only experienced people should work on cars. Any work under a jacked-up vehicle should only be

carried out when axle stands, or other permanent supports are in place, and the vehicle is on ground,

suitable to take the weight of the jack, stand or support without overturning.

Safe working practice is the responsibility of each crew member and their service supervisor. All rally marshals and officials will monitor that the service

crews act in a responsible manner. Breaches will be reported to the Clerk of Course or the

Environmental Scrutineer.


allowance for this is included in all cases within the first road section after each service.

First Aid cover provided within start/service area.

Hazards

Slips or Trips

Injury from use of hand tools

Burns from hot exhausts or other

Engine parts

Contact with oil, fuel or other potentially

corrosive fluids

Impact with moving vehicle

Risk Evaluation

Medium


All users

Ensure adequate ventilation by leaving doors open. Engines not to be left running.

Noise check to be carried out away from scrutineering area.

Hazards

Toxic Vehicle emissions

Noise

Risk Evaluation

Low


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General


All users

Where food vendors are in operation, the licensing with environmental health departments has been

checked before the event.

Adequate toilet facilities are provided at the spectator areas and within the service area, also at

all arrival controls and stop lines.

Hazards

Food Vendors

Risk Evaluation

Low


All users

All electrical equipment and extension cables well maintained and checked prior to use.

Extensions fully uncoiled to prevent overheating.

Residual current devices (RCD) used where appropriate.

Fire extinguishers on site.

Hazards

Electrical Equipment (PA’s, Office Equipment,

generators, etc)

Risk Evaluation

Low


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27. Stage Set-Up & Motorsport UK Safety Notices The stages will be set up by experienced persons in the lead up to the event.

Marshals are responsible for ensuring the spectators and media do not stand in prohibited areas and box junctions. They themselves MUST NOT stand in prohibited areas and box junctions.

The Stage Start is post number 1 and the flying finish and stop line are the last two post numbers.

Junctions will be marked with a single advance arrow 100 metres before the junction together with its post number with two arrows at the junction to form a gate which the route goes through.

No Entry boards will be used on any road adjoining the stage route facing the stage to define roads that are not the route.

Radio Points (in the road book): A standard large yellow radio sign will be erected 100 metres before the location with its post number, at the location the Standard large blue radio sign will be erected.

Public Warning Notices: both Motorsport UK Notices A & C together with the Spectator Safety Code will be erected on any public road approaching the special stage. In particular, at the start and finish but also where a public road or other access route adjoins the stage.

Motorsport UK Notice B should be used to denote areas of danger that we do not want any persons (marshal spectator or press) to occupy for their own safety. Motorsport UK Notice D will be used to define limits of spectator access.

Notice A Notice B Notice C Notice D


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28. Time Keeping, Progress, Process and General Requirements

The Rally uses standard UK target timing. Timing takes place between adjacent time controls. Target times exist for road sections, special stages and service areas.

The cars leave the start control at 30 second intervals and this gap is maintained throughout the rally. Once the rally is running there may be a request from the Clerk of the Course to extend the gap between two competitors on the grounds of safety if it is obvious that someone is out of place relative to their performance. This instruction will be passed to the Stage Commander over the radio system.

Re-Groups are locations on the rally route where the opportunity is taken to reduce the gaps that may have occurred between competing cars as a result of lateness or retirements.

Specific instructions follow for each type of control location. The Sweeper Car will collect all relevant paperwork from you as they pass through your control. The Sweeper Car will also collect all signing on sheets, check sheets and reports.

Stage Arrival Controls

Crews may enter the control area by passing the yellow board during their target check-in minute, or the minute preceding.

The clocking of the card can only be carried out if the 2 crew members and the car are in the control zone (between the yellow and red boards). If due to a long queue this is not possible one of the crew may walk up to the control with their card and the marshals will enter a time. The check-in time shall correspond to the exact moment at which one of the crew members hands the time card to the appropriate marshal who will enter on the card the actual time at which the card was handed in, and nothing else. This time is recorded in the ARRIVAL TIME box on the time card. This same time is recorded on the control check sheet along with the car number.

The provisional start time for the special stage is entered in the PROVISIONAL START TIME box in the next section of the card. The provisional start time is calculated by adding a minimum of 3 minutes to the arrival time. The card is handed back to the competitor, who then moves up to the start line.


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Stage Start Controls

The first car must not start the stage without the specific approval of Rally Control. Before giving this approval the Clerk of the Course will consult with the Safety Cars as to the readiness of the stage. This is to ensure that all safety measures are in place. The first car may be allowed to start before all Safety Cars are clear of the Special Stage. The ACTUAL stage start time is added to the time card.

Problem Solution

Crew do not follow control procedure

Give times but provide a written report for Rally Control

Car enters control twice

Give time for first entry and provide a written report for Rally Control

Car has puncture NO Extra time can be granted, the car must start the stage in the correct order

Vehicle cannot move under own power

Report to Rally Control

The Stage is Stopped Continue to nominate provisional start times. As soon as stage restarts adjust subsequent

provisional start times to allow for delay. If cars are queuing beyond the yellow board it is acceptable for the co-driver to be given a time if he comes to

the control

Crew insist on impossible time

Give time on clock and make full report to Rally Control

One crew member not present

Do not give time until both crew present unless the queue is beyond the yellow board and the car and

driver are in the queue.

The competitor must arrive at the stage start line prepared to start the stage with helmets on, FHR and seat belts fastened.

The front of the car will be aligned between the start control boards.

The time card displaying the stage start time will be returned to the competitor.

The actual start time will be recorded on the check sheet together with the competitor’s number.

The competitor will follow the automatic start sequence to start the stage. The Primary Timing Equipment will be used, which incorporates Automated Start Lights.


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Problem Solution

Car presented at start line with engine not

running

Report on Check sheet and report to Rally Control by telephone or radio

Automatic starting equipment fails

Lights Fail

Revert to the manual start procedure with the Secondary back-up system and flag. Each

competitor will be advised verbally at 15 and 10 seconds before the actual start time. The last five

seconds should be counted down. Report to Rally Control by telephone or radio.

Jumped Start Record on check sheet including the number of seconds ‘gained’. Report to Rally Control by

telephone or radio

Car fails to leave Start line under own power; car fails to leave start

within 20 seconds of ‘go’ signal

“Push-Start” assistance not permitted but car must be pushed clear to allow next competitor to start. Record failure to start within 20 seconds on

check sheet and advise Rally Control by telephone or radio.

Competitor refuses start Advise Rally Control immediately by telephone or radio.

If a stage needs to be cancelled it will always be preferred to run the crews through the stage non-competitively. If this happens each crew will still be given a start time and the stage will be treated as a road section with the Stage Target as the target time to the stop line. Rally Control will advise you when to do this.

If a stage has to be cancelled and the cars rerouted to a specific point Rally Control will advise of this as well. In this instance you will still give a time to the crews on the following timecard where the hours/minutes from the stop line would go. This will record the time for the start of their next road section.


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Stage Flying Finish and Stop line

As the front of the car breaks the flying finish line the marshal should press the button on the clock. The finish time is then displayed on the clock. This finish time is then radioed to the stop line with the car number and recorded on the flying finish check sheet. Each push of the button stores a time. If more than one car arrives in quick succession the button should be pushed each time a car crosses the line. The clock can then be scrolled backwards to see the times.

At the stop line the time card handler will take the time card from the competitor and enter the time from the flying finish into the correct box on the timecard. The hours and minutes part of the finish time will then be entered onto the next timecard in the correct box.

If a car reports having seen an SOS board, or a car that has had an accident and is not displaying an OK board and the crew are not out of the car, get as much information as possible about: Location, how many casualties and nature of injuries if known -conscious? Bleeding? Pass this information to radio control via the stop line radio. If there is any doubt, ask any following cars for more details or confirmation.

The car number and time will also be recorded on the stop line check sheet. The time card will be returned to the competitor.

Problem Solution

Clock Fails From this point on use the Secondary Back Up Clock (Do Not switch back to the first clock). Continue with same control check sheet and

mark clearly when change occurred. Provide a full report for inclusion with control check sheets

when collected by the Sweeper Car.

Flying finish to stop line communication fails

Flying finish continues to record times on the check sheet. The stop line issues a time of day

on the timecard box for the start of the next road section and records this on the check sheet.

Stage time records are matched up when stage is closed.

Competitor stopping between FF and Stop

Line

Report to Rally Control via 81MHz Radio.

Competitor car overshoots stop line and

reverses back

Complete a report and hand in to sweeper car. Notify Rally Control by radio.

In the event of a stage being cancelled and run non-competitively the cars will arrive at the stop line and need their time recorded hours/minutes in both the flying finish box and then on the subsequent timecard for the start of the next road section.


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Time Controls (Start / Restarts / Service In / Service Out)

Crews may enter the control area by passing the yellow board during their target check-in minute, or the minute preceding

The clocking of the card can only be carried out if the 2 crew members and the car are in the control zone (between the yellow and red boards). The check-in time shall correspond to the exact moment at which one of the crew members hands the time card to the appropriate marshal who will enter on the card the actual time at which the card was handed in, and nothing else. This time is recorded in the TC TIME box on the time card. This same time is recorded on the control check sheet along with the car number.

Problem Solution

Crew do not follow control procedure

Give times but provide a written report for Rally Control.

Car enters control twice Give time for first entry and provide a written report to Rally Control.

Vehicle cannot move under its own power

Report to Rally Control.

Crew insist on impossible time

Give time on clock and make full report to Rally Control.

Re-Groups

Regroups are used to close up the inevitable gaps in the field caused by retirements and slower competitors.The principle is that the first car on the road arrives at the regroup In control and is given a due time Out that matches the Regroup Out time in the event time schedule. Subsequent competitors should then be issued with a due time Out which is 30 seconds after the previous car. All cars should be given a minimum of 1 minute to travel between the In and Out controls. The cars should leave the regroup in exactly the same order as they arrive. The area between the In and Out control is Parc Ferme which means only the crews and officials are allowed anywhere near the cars. No work is allowed on the cars by anyone in this time. The In and Out controls are set up and operated as normal time controls at either end of the Regroup and the operation is described above.

Problem Solution

Crew or others are seen to be carrying out work

to the vehicle

Report to Rally Control

Two or more crews arrive on the same

minute

Give all the time they want at the ‘In’ control but separate minutes at the ‘Out’ control. They

should be kept in the order they left the previous control. If you cannot work this out, contact Rally

Control


83

Two cars leave the out control on the same

minute

This isn’t a big issue as it will sort itself at the next stage start.


84

Time card Example


85

Your Appearance

Ensure you wear suitable clothing to enable you to carry out your duties in comfort. Depending on the weather, warm clothes and strong sensible footwear will be needed. Always wear a marshal’s tabard so that you can be clearly seen by competitors, spectators, the press and other officials.

Your Behaviour

Your actions are as important as your appearance. How you perform your duties will affect the competitors and spectators view of the event. Officials are expected to NOT use cameras, consume alcohol or fool around whilst on duty. Follow the Instructions given in this document, plus any additional specific instructions provided by the Stage Commander or other Senior Official. Make full use of the additional resources available to you, such as the Safety Cars or Senior Officials via the nearest radio point. Do not let yourself become overwhelmed by any situation. Always try to keep calm and keep your gestures low and non-threatening. Try to remember that any spectators who are unhappy are not angry with you personally but with the Rally. Remember, spectators may well take pictures or video footage of your actions so ensure you always behave in a professional manner.

Your Safety

Whilst the organisers have taken all precautions, your safety is primarily your responsibility. You should remember that the safety elements of the Rally are requirements of Motorsport UK and are required to allow the Rally to run. You must not stand in a place of danger such as a prohibited area; always leave room for your escape should a competing car leave the stage route. Follow all requirements set out in the Spectator Safety Plan in relation to your safety and the safety of others. Do not let Spectators become established in prohibited areas, they will be impossible to move after they have settled.

Nobody under the age of 16 can sign on in an official capacity.

No official under the age of 18 should be left unsupervised directly by the adult assuming responsibility for them during the rally.

Any road that may form an escape road between the start and stop controls should be kept clear and unobstructed from spectators and marshals for a distance of at least 100m, bearing in mind the potential approaching speed of a competitor. All marshals should ensure that spectators are directed towards viewing the rally from the designated spectator areas. Any spectators found straying into other parts of the stage route should be managed by the marshals in line with the broad principles of where it is of least risk to let them stand.

Beware of uneven or slippery surfaces and of flying stones.

Marshals and the Media

Official signed-on Media (Level two) will be identifiable by a purple numbered tabard issued by Motorsport UK. Media are subject to the same safety rules as marshals and spectators, i.e. they cannot be in prohibited areas or Danger areas i.e. box junctions and they cannot stand on the closed roads. Press are required to co-operate with marshals and obey their instructions. Marshals should be polite but firm and persistent if necessary. If marshals consider that media personnel are endangering themselves or others, they should advise them that the stage will be stopped and thereafter report


86

the problem to the Stage Commander or Rally Emergency Number by the nearest rally radio or mobile phone, giving details of location and numbers and individuals if known. Level two press may request specific access to additional locations out with the spectator areas. These must be agreed with the Clerk of the Course in writing prior to the event and are subject to final checking by the Motorsport UK Safety Delegate on the day.


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Diplomacy

As officials, you will be the point of contact with competitors, the public and representatives of Motorsport UK. Know what is expected of you, be firm as you carry out your duties and remember safety and efficiency are your primary objectives. Do NOT place yourself in a position of danger or vulnerability / potential confrontation when dealing with spectators, if you require help or assistance then you must seek that assistance. Always be polite and helpful, do not block the views of spectators by standing in large groups (ideally no more than 2 or 3 marshals together).

It is useful to greet competitors as they arrive at your location and then carry out your designated task. You must not offer advice or interpret the regulations for competitors. No physical assistance should be provided to competing cars except in the case of safety.

Reporting for Duty

As an official you will have an important designated function, which will mean you must arrive in plenty of time, at least 2 hours prior to the first car, to prepare and set up. Be prepared for a very long day. If you are going to be late or will not be able to attend to carry out your task, ensure that the person responsible for the allocation of your duties is made aware as soon as possible.

Family and Friends

Only nominated officials are permitted in designated areas. Any family members or friends you bring with you will be classed as spectators and must view the event from the public areas. This is to ensure the safety of all, as if you are concentrating on watching family members you may not be paying full attention to what is going on around you. All children must only be located in spectator areas under the direct control of a responsible adult.

Parking of Official Vehicles

All non-competing vehicles should be parked in a place of safety, at least 30m from a road used as a special stage between a point in advance of the start control and a point 100m beyond the finish stop control. In escape roads all non-competing vehicles should be parked in a place of safety at least 100m away from the road used as the special stage. This is the minimum distance. In addition, the nature of the stage and weather conditions etc must be taken into consideration and the distance that non-competing vehicles are stationed from the edge of the stage should be increased accordingly. Non-competing cars required solely for purposes of operational efficiency, i.e. those housing equipment relevant to stage controls or providing marshals shelter at control locations must be parked safely and in locations designated by the Stage Commander as suitable, having regard to the needs of safety.

Safety Radio Cars must be parked in a place of safety at all times and in the specific locations as indicated on the Safety Plans. In some locations it may be necessary for one occupant to be deployed outside the vehicle to monitor competing car numbers; this will be set out in the Safety Plan. Such personnel must then stand in a safe location; personal safety must not be compromised in the interests of operational needs.


88

Training

The organisers will take reasonable steps to ensure that all marshals are suitably briefed for their duties by using Motorsport UK Registered Marshals wherever possible. All marshals are expected to acquaint themselves with all relevant instructions and safety information relevant to their role on the Rally.

Competitor Incidents

In the event of an Incident, keep spectators away, protect yourselves and the scene. The marshal in charge or Sector Official present should take command of the situation until the arrival of a more senior official. Turn the ignition /electrical master switch off (Lightning Symbol). If no fire has occurred and there is no immediate danger, do not move any injured crew, ensure the person can breathe properly – MAINTAIN A CLEAR AIRWAY, and loosen the clothing around the neck. DO NOT REMOVE HELMET unless it is absolutely necessary. Apply pressure to any obvious bleeding points, keep the person warm, and try to keep everyone calm. Constantly update the nearest radio crew with accurate information if possible; this will help get you the help you need. If urgent medical assistance is required, display the red SOS board to following competitors.

Try to keep the track clear for other competitors; however, your first priority is to help any people who are injured. If a car goes off, make sure that following cars are not delayed or that potential further danger is created by trying to get a car back on the road. If there has been any incident, please ensure that no comment is made to spectators or the media. You may be asked by the organisers to make a written report on what you saw happen.

Remember your personal safety at all times wear high visibility clothing and maintain awareness.

Remember:

• Don’t be officious, be friendly but firm with spectators • Do not take any risks with your personal safety • Be prepared and confident when undertaking your duties • If you need help or assistance, then you must seek such assistance • Keep your sense of humour and remember that rallying is fun • Please acquaint yourselves with the relevant instructions for your role on the rally.


89

29. Sunday 3rd - SS1, SS4 & SS7 – Cults Hill Map


90

30. Sunday 3rd - SS1, SS4 & SS7 – Cults Hill Details

Administration

Position Name Phone Radio

Stage Commander

Dep. Stage


Predicted Marshals Matrix

Post 1 2 3 4 5 6 7 8

No 2+1 3+1 1 3+1 2 1 3 1

Post 9 10 11 12 13 14 15 16

No 1+1 1 4+1 1+1 1 1 2 2+1

Expected Spectator Presence

Post 1 2 3 4 5 6 7 8

No

Post 9 10 11 12 13 14 15 16

No


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PLEASE BE AWARE THAT THE PATHFINDER RALLY RUNS 30 SECOND STARTS

Stage Information (All stage personnel must be in place 2 hours before first car)

Stage Entrance

59/ 3215 0725

Stage Length 7.09 Miles

Stage Start

59/ 3245 0685

No. of Posts 16

Stage Stop

59/ 3300 0765

Road Closed 07:40

Stage Exit

59/ 3290 0750

Due time Car 1 SS1 09:00

Latest Road Opens

19:00 Due time Car 1 SS4 12:00



Role Name Location Radio

Doctor Start

Rescue Unit Start

Recovery Start

Rendevouz Points

Map Ref Location Description


92

Communications


Control

Start

Intermediate

Stop

Spectator area Map and Diagram from Set Ups to be added

Designated Spectator Area

Location Access/Egress

Drummy wood

Ballinkirk


93

31. Sunday 3rd - SS2, SS5 & SS8 – Paradise Map


94

32. Sunday 3rd - SS2, SS5 & SS8 – Paradise Details

Administration


Stage Commander

Dep. Stage



Post 1 2 3 4 5 6

No 2+1 2+1 1 2+1 2 2+1


Post 1 2 3 4 5 6



Stage Entrance

59/ 3720 1015


Stage Start

59/ 3670 0990

No. of Posts 6

Stage Stop

59/ 3780 0810

Road Closed 08:16

Stage Exit

59/ 3820 0805


Latest Road Opens

19:00 Due time Car 1 SS5 12:36


95




Doctor Start

Rescue Unit Start

Recovery Start

Communications


Control

Start

Intermediate

Stop

Rendevouz Points




None N/A


96

33. Sunday 3rd - SS3, SS6 & SS9 –Largo Law Map


97

34. Sunday 3rd SS3, SS6 & SS9 – Woodside Details

Administration


Stage Commander

Dep. Stage



Post 1 2 3 4 5 6 7 8 9

No 2+ 1 1 4+1 4+1 2 1 2+1 1 4+1

Post 10 11 12 13 14 15 16 17 18

No 2 2+1 2 1 3+1 2 2 2 2+1


Post 1 2 3 4 5 6 7 8 9

No

Post 10 11 12 13 14 15 16 17 18

No


98



Stage Entrance

59/ 4120 1125


Stage Start

59/ 4160 1025

No. of Posts 18

Stage Stop

59/ 3845 0420

Road Closed 08:36

Stage Exit

59/ 3810 0420

Due time Car 1 SS3

09:56

Latest Road Opens

19:00 Due time Car 1

SS6 12:56

Due time Car 1

SS9 15:56



Doctor Start

Rescue Unit Start

Recovery Start

Rendevouz Points



99

Communications


Control

Start

Intermediate

Stop

Spectator area Map and Diagram from Set Ups to be added



Woodside / New Gilston

Wester Balcormo


100

35. Glenrothes Start and Finish Area


101

36. Service Area Map


102

37. Service Area Details

Administration


Service Area Commander

First Aid

Service Area (All stage personnel must be in place 2 hours before first car)

Due Time Car 1 TC3B 11:00

Due Time Car 1 TC3C 11:30

Due Time Car 1 TC6B 14:00

Due Time Car 1 TC6C 14:30

Rendevouz Points



103

38. Near Miss Reporting Form We are trying to capture lessons learned on the day for the benefit of future events. The purpose of this is to allow event organisers to reduce the risk to spectators in future events. For Example:

• Where have we not foreseen spectators appearing tha tthen had to be managed? • Where did we create spectator areas and a competing car nearly encroached on it? • Where did you witness a vehicle leaving the track which could have resulted in harm to

spectators? Photographs/Videos of the location are kindly asked to be taken and supplied to the Event Safety Officer via email [email protected] or phone 07801 132230.

Contact details of reporter:

Stage:

Location (Please be as specific as possible):

Description of incident:


104

39. Incident report form- Medical


105


106


107

40. Stage Incident Report Form Stage Commander or Deputy Stage Commander to complete a report form for each incident that requires the stage to be interrupted and/or stopped and/or Stage Safety Services are required.

Stage No:

Stage Name:

At what time were you notified of the incident?

How did you become aware of the incident?

Who was your contact at Rally HQ by radio?

Who was your contact at Rally HQ by telephone?

Competition numbers of cars involved

Specify the nature of incident

(eg. Cause (accident, mechanical failure); location, etc.)

Specify the actions taken

Was the stage stopped? YES / NO

Stage Start time and Number of last car prior to the stoppage

Hrs Mins Car No(s).

Were any of the Stage Safety Services mobilised?

YES (specify which) / NO


108

Specify the outcome of the incident:

Competition numbers of any cars that may have been affected by the incident

Signed

Date & Time

Position Stage Commander / Deputy Stage Commander / Stage Safety Officer

Contact telephone number

Please Ensure completed forms are passed to the Clerk of the Course


109

41. Medical Initial Assessment and Transfer Form

Appendix I – Medical Initial Assessment & Transfer Form

Rally Stage ………………………………… Date ……/……/………. Scramble time ……. : …….

Location ………………………………… Car No …………………….. On Scene time ……. : …….

Doctor ………………………………… Rescue Crew …………………………………………………………………………………….

Casualty ………………………………… D.o.B. ……/……/………. Phone …………………………………….

Address …………………………………………………………………………………………………………………………………………………

Circumstances of Incident …………………………………………………………………………………………………………………………

Airway Patent / Obstructed Manual / OPA / NPA / ETT / Surgical airway

Breathing SpO2= ………. O2 / IPPV-BVM / IPPV-LMA / IPPV-ETT

RR= ……….

Circulation Pulse / No Pulse CPR

HR= ………. IVI 1 ………………. IVI 2 ……………….

BP= ………. Fluids ………………………………………………….

Disability A / V / P / U

Pupils L………mm Reactive

R………mm Reactive

GCS E………. V………. M………. Total ………..

Time? Place? Person?

Exposure

Cervical Spine

Fracture

Pain / Tender / Pain on movement Laceration Level of problem C 1-3 / C 4-6 / C7-D1

Treatment / Other information Burn

………………………………………………………………….

Bruise …………………………………………………………………

…………………………………………………………………

Tender

………………………………………………………………….

Extrication Self / LSB / SSB / KED Collar ILMS <5 / 5-15 / 15-30 / 30+ mins

Disposal Safe to complete Responsible Adult Name …………………………………………………………..

A and E Dead Hospital ……………………………………………………….


110

200 150 100

50

0 SpO2

ETCO2

ivi 1 ivi 2

Receiving Hospital ………………………………………………………………. Phone …………………………………………………

Date Contacted ………………………………………………………………. Phone …………………………………………………

Ward Receiving ………………………………………………………………. Phone …………………………………………………


111

42. Appendix A –Refuelling Zone Method Statement & Risk Assessment

Method Statement Self Refuelling Competition Vehicles from Approved Fuel Cans 3rd April 2022

Scope of Operation This Method Statement has been prepared to cover the above activities involved in refuelling vehicles from fuel containers supplied by the entrants.

1. Set up and Start of Operation.

2. Setting up barriers and appropriate signage

3. Putting in place requirements within the Refuelling Zone/Area

4. Setting out the storage area for fuel cans supplied by entrants

5. Process for first and subsequent competing vehicles on entering the Refuelling

Zone/Area


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Step by step process

1. Familiarise with all Risk Assessments and Safety Plan for Event and Zone/Area

2. Checking area in and around refuelling Zone/Area is free of combustible materials or

sources of ignition.

3. Put in place barriers to protect the Refuelling Zone/Area and correct signage to show

directions for entering and exiting and to show extent of hazards in immediate area

of Refuelling Zone.

4. Mark out segregating bays and place out fire extinguishers (both powder and foam)

fire blanket, drip trays, granules and storage drum for waste in dispensing area along

with First Aid Kit. Personnel (Trained Licensed Motorsport UK) to wear correct PPE

to commence duties within the Zone (Fireproof Suit, gloves, glasses)

5. Mark out storage area for fuel cans with correct signage in place for fuel cans which

must be in a good state of repair, not leaking, securely sealed and have appropriate

"Highly Flammable Signage"

6. Vehicle on entrance to the Refuelling Zone/Area directed to selected bay, drip tray put

in place and fire extinguisher at ready.

7. Engines must be switched off prior to and whilst refuelling is being carried out.

8. Vehicle to be fuelled under the direction of the Motorsport UK Environmental

Scrutineer

9. During refuelling only two members of competitor’s service crew admitted to into

Refuelling Zone/Area to assist crew with refuelling

10. Officials will ensure that crews are out of car when refuelling is taking place.

11. On completion of re-fuelling cans will be securely sealed and returned to the fuel can

storage area.

12. The crew will then be allowed to access the vehicle and exit from the Refuelling

Zone/Area

13. The above process will be repeated until closure of the Refuelling Zone/Area at the

direction of the Motorsport UK Environmental Scrutineer

14. Area to be cleared of all hazardous and all general waste barriers and signage

removed.

15. All fuel cans to be returned to the relevant entrant


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43. Self-Refuelling Risk Assessment

TITLE: Self Refuelling of vehicles

EVENT: Pathfinder Rally 2022, 3rd April 2022

PERSONS INVOLVED: Officials, Marshals, Competitors, Service Crew.

LOCATION: Self Refuelling Zone/Area

Hazards

List the significant hazards that the parties may be exposed to as a result of the task being carried out.

List the risk of harm against each of the hazards.


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Risk Rating:

The risk rating is when likelihood and severity are considered together. For example, the harm from a hazard may be high (death) but the likelihood of it happening is minute but NOT IMPOSSIBLE then it is overall low. But if the hazard is high and the likelihood is high then the overall risk rating is high. At this point in the risk assessment, it is important to show the “real picture” speak to the personnel to do the job and ask for their input, use their experience and knowledge to reflect a meaningful risk assessment.

Hazard No.

Hazard Risks Probability

(1 – 5)

x Severity

(1 - 5)

= Risk Rating

(1 – 25)

1. Fuel blow back/Splash when refuelling vehicle.

Skin complaints, burns. 3 4 12

2. Petrol/Diesel spillage, drips from filler nozzle.

Slipping when entering exiting vehicle. Contamination on sole of boots which could slip off vehicle pedals

3 3 9

3. Manoeuvring vehicle within Zone/Area

Impact with other vehicles, fuel pumps/cans and personnel.

2 3 6

4 Using mobile phones Danger of explosion 3 5 15

5 Smoking Danger of fire, explosion 3 5 15

6 Non Bs/En Fuel Containers Leakage, explosion 3 5 15

7 Heavy Containers Sprains, Strains, Spillage 3 4 12

CONTROL MEASURES

List the current controls that are in place and can be validated. Please remember that control measures given as verbal instructions are not easily proven in a court of law and these should be in the written format. When issuing staff with instructions on assessed tasks, it may be necessary with some groups to give the information verbally, remembering officials/marshal’s literacy skills. A record should be kept on the information dissemination and officials/marshal’s sign that they have received the information and in what form. If possible when listing control measures cross reference existing written instructions/information, you do not have to reiterate information that already exists, however this should be attached to the risk assessment form where possible as an appendix.


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New Risk Rating

The new risk rating is based on the hazards and risks identified and the control measures being in place, the aim is to ensure that the risk that is left (residual) is LOW. This is a measure of the effectiveness of the control measures and the proof that everything reasonably practicable has been done.

Hazard No

Control Measures

(if none put N/A)

New Risk Rating

1. Vehicles must always be switched off when refuelling with crew out of vehicle. Only competitors/service crews are to refuel vehicle. Fireproof Protective Clothing should be worn when refuelling. Sealed Mechanical Pumps or Hand Pumps advised for this purpose or direct pouring, No Funnels permitted.

6

2. Spillage Trays/Environmental Spill Pads must be in place prior to start of refuelling of vehicle. Granules available to deal with spillages. Waste Disposal Container in position. Always check and clean soles of boots before re-entering vehicle

4

3. Hi Visibility vests to be worn at all times by officials in Zone/Area. 5 mph speed limit to be observed within Zone/area. Personnel limited.

3

4. Mobile phones must never be used within Refuelling Zone/Area, Appropriate signage erected relating to this statement.

4

5. No Smoking permitted within Zone/Area. Appropriate signage erected relating to this statement.

4

6. Only British Standard Containers accepted in Zone/Area 4

7. Where possible containers should be wheeled into Zone/Area. 6

ASSESSORS NAME: Peter Clingan Title: Motorsport UK

Environmental Inspector

Date: April 202


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44. Appendix B - Advanced Marshals Instructions Marshals Instructions

Thank you for agreeing to marshal at the 2022 Pathfinder Rally. Marshals are a key part of the rally team and the event wouldn’t run without you. Your job is to keep yourself and others safe on the stage. Marshal, spectator and competitor safety is our first priority.

More experienced marshals will be used in appropriate places with buddying arrangements in place for new and less experienced marshals. Experienced marshals may be asked to buddy up with new marshals as part of their training. However note that all marshals must have the Motorsport UK accreditation. This should be obtained online prior to the event if you do not already have it.

A marshals briefing has been arranged at your Stage Start two hours before the first rally car is due, so please arrive promptly. To ensure you are covered by Motorsport UK insurance, you are required to sign-on at the Stage Start, unless you have been given specific alternative instructions.

Don’t forget wear appropriate clothing and footwear, ensuring that you have with you clothing for all types of weather. Remember and bring food and drink as you may be on duty for several hours in changeable conditions.

REPORTING TO YOUR STAGE

When you arrive on stage, report to your Stage Commander at stage start and you will be given your duties and a short briefing.

PLEASE WEAR YOUR MOTORSPORT UK MARSHAL TABARD AT ALL TIMES WHILST OUT ON STAGE AND UNTIL THE STAGE IS CLOSED.

If you don’t have one, please ask your Stage Commander. You should ensure that you know

• Where the nearest radio car is to your location; • Where the nearest red flag point is to your location; • Who to contact in the event of any concerns you have about safety issues arising on stage

(by radio or mobile phone). You will be given contact numbers for the Stage Commander, Deputy Stage Commander and Sector Marshals in spectator areas.

OUT ON STAGE

Several safety cars will pass through the stage prior to the 0 car and first competing car. These cars will include the Chief Marshal, Motorsport UK Stewards, Event and Spectator Safety crews, the Motorsport UK Safety Delegate and then car 0. If there are long delays during the stage then an Intermediate Car will pass through to signify that the event is about to resume, and after all competing cars have passed you must wait for the Sweeper before you stand down from your post.

In order to communicate with the Safety Cars (especially the Safety Delegate), marshals should use the FIA specified gestures below to indicate whether you are satisfied with the safety situation at your location (All OK) or whether you have any problems (Stop I need support). The two gestures are shown below:


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Marshals are the means of controlling safety on a stage and will often be in the front line if an incident happens.

Remember to bring your whistle for use on stage. You should blow your whistle whenever you hear an approaching car including the Safety Cars. This whistle is to be used for two purposes:

1. To advise the spectators and other marshals in your location of the approach of a vehicle, whether that is an official car, a safety car or a competitor

2. To advise the spectators (at exactly 30 minutes before the First Car is Due) that there is to be no further movement on the special stage. This is to be done by a long continuous whistle at FCD minus 30 minutes.

• Ensure spectators stay in designated spectator viewing areas at your location or otherwise in safe locations – preferably several metres back from the stage at all times;

• Take control and move spectators where you want them to be as they start arriving – BE POLITE BUT FIRM. Use peer pressure from other spectators if someone refuses to move;

• Be aware of the arrangements for media access; • Do not take photographs or video or share any information on social media whilst

marshalling – stay alert at all times; • If there is a delay to the stage or a temporary halt, find out what is happening and keep

spectators informed– they will be less likely to move; • Keep everyone off the live stage – remember to use your whistle to alert others of

approaching cars. Always ensure that spectators are in a safe place and kept back from the edge of the stage – preferably several metres back.

NO-ONE IS ALLOWED TO STAND IN PROHIBITED AREAS AT ANY TIME – SPECTATORS, MARSHALS OR MEDIA.

These areas will be shown by Motorsport UK Notices B, C and D and red & white tape and include box junctions intended as run off areas for cars that fail to make a turn, and also generally the outside of bends. However, be aware that rally cars can leave the stage at any point so be alert at all times.

If you have concerns about safety on stage or spectators/media refuse to move from an unsafe location, make this known to your Stage Commander. A decision will be taken on whether to suspend or stop a stage and you will be supported

by the Stage Commander and Clerk of the Course in taking this action – we want to support a good competition, but safety always comes first.

RED FLAGS

A red flag system will be in operation on the event on all stages. Ensure that you know the location of the nearest red flag to you and who will display it if required. The decision will be taken by the Stage Commander or Clerk of the Course and


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communicated to radio locations. Any marshal displaying the red flag must wear a tabard and hold the flag stationary without waving it. Competitive cars, on seeing the flag, are required to slow down to a non-competitive speed as a rescue vehicle may be on stage.

IF AN INCIDENT HAPPENS

You should remember the following:

• Stay calm and assess the situation – your own safety is the first priority; • Ensure spectators are kept back – where there are several marshals, ensure that some

remain to control spectators and guide them to avoid positions of danger.

When an incident happens, a marshal’s primary responsibility is to act as a look out to allow another person to assess the needs of the competing crew;

If the incident has created a blockage or partial blockage and there are sufficient marshals on the stage, an additional marshal should go further up the stage to warn approaching cars;

If the incident involves assisting competitors ensure that you have a lookout, that you are in a safe position, that the SOS/OK board carried by all competitors is being shown and ensure that someone takes and displays the warning triangle approximately 100 metres down the stage. The SOS board should be shown at the vehicle itself if a competitor needs medical assistance;

Report circumstances as quickly as possible to radio crew if nearby or stop the next competing car and ask them to report:

CAR NUMBER;

WHETHER BLOCKING STAGE;

ANY MEDICAL ASSISTANCE REQUIRED;

ANY OTHER RELEVANT INFORMATION.

Replace any damaged stage furniture and ensure stage is kept clear of spectators.

AT THE END OF THE STAGE

Wait until the Sweeper has passed;

Be aware of spectators leaving the stage and Road Openers clearing furniture

Remember you are driving on a public highway and as such it should be treated as if it was open

If you can, dismantle stage furniture and leave in a neat pile at the side of the stage.

Thank you again for marshalling, enjoy the event.


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45. Appendix C – Witness Statement Form

NAME:

ADDRESS:

CONTACT TEL NO: DATE:

SIGNATURE: TIME:

REMARKS:

NAME:

ADDRESS:


SIGNATURE: TIME:

REMARKS:

NAME:

ADDRESS:


SIGNATURE: TIME:

REMARKS:


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46. Appendix C – Sign On Sheets


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PATHFINDER RALLY SAFETY AND OPERATIONS MANUAL ...

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