New Agenda Template - Cairns Regional Council

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Agenda – Ordinary Meeting 25 August 2021 - #6705081

ORDINARY MEETING

25 AUGUST 2021 8

SOLE SUPPLIERS 2021/2022

Darcy Cochrane | 63/14/4* | #6700181

RECOMMENDATION: That Council:

1. Resolves in accordance with section 235(a) and 235(b) of the Local Government Regulation 2012 that it is satisfied that the nominated suppliers listed in Attachment 1 are Sole or Specialised Suppliers and that they be added to the Sole Supplier Register for the 2021/22 financial year.

2. Delegates authority to the Chief Executive Officer in accordance with the Local Government Act 2009 to enter into contracts, negotiate, finalise and execute any and all matters associated with or in relation to Sole Suppliers subject to Council’s normal procurement policies and practices.

EXECUTIVE SUMMARY:

Section 235(a) and 235(b) of the Local Government Regulation 2012 allows an exemption to inviting written quotes or tenders where Council resolves that there is only one sole or unique supplier, or a specialised supplier, who is reasonably available to meet operational needs. Sole or Specialised Suppliers are used in instances where only one supplier is available due to specialised or unique services, or where services are confidential in nature that makes it disadvantageous or impractical to undertake a competitive procurement process.

A consolidated report is coordinated to enable a register of Sole or Specialised Suppliers to be established and ensure that appropriate legislative exemptions requirements are in place. Council Officers have nominated Sole Suppliers to meet their operational and business needs and have been asked to justify why each supplier should be considered a sole or specialised supplier, i.e. to satisfy Council that there is only one supplier who is reasonably available. These nominations have been approved by relevant Branch Managers and General Managers. A list of proposed Sole Suppliers and Specialised Suppliers is listed in Attachment 1 and includes a summary of the supporting justification for inclusion to the Register for 2021/22. The Register lists a total of 80 Sole Suppliers, with 52 of these being re-nominated and 28 new.

This report further provides an overview of sole supplier expenditure for the previous financial year (2020/21). The expenditure from 1 July 2020 to 30 June 2021 on all Council’s suppliers is approximately $199,290,950. The expenditure for the same period on existing sole suppliers was approximately $7 million which represents approximately 3.5% of Council’s total procurement activities.

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BACKGROUND:

The Local Government Regulation 2012 (Regulation) requires written quotations or tenders be invited for procurement of works or the supply of goods or services that are greater than $15,000 (medium sized contracts) or $200,000 (large sized contracts) respectively. Council’s Procurement Policy contains provisions or guidelines for obtaining quotes for less than $15,000. The Regulation acknowledges that there are instances when it is not always possible to meet these procurement guidelines in the market and therefore it provides a number of exceptions, including the following under sections 235(a) and 235(b):

235(a) – “The local government resolves it is satisfied that there is only one supplier who is reasonably available.” 235(b) – “The local government resolves that, because of the specialised or confidential nature of the services that are sought, it would be impractical or disadvantageous for the local government to invite quotes or tenders”.

This report is a continuation of a practice which commenced in 2012. There may still be occasions where it will be necessary to present an individual Council report during the year if an unforeseen need arises for a Sole Supplier. To be listed as a Sole Supplier or a Specialised Supplier, Council officers must provide evidence that the supplier is the only supplier that can reasonably provide a particular good or service required because of their unique, specialised or confidential nature. The emphasis is on the word “reasonably”. For the purposes of this report, this means that if there is only one supplier in the rate-paying region of Cairns or Queensland and they are considered to be providing a competitive service or offer unique products, then they can be deemed a sole supplier. The purchase of goods and services from a sole source to support the service and maintenance of existing assets from an original equipment manufacturer who has proprietary rights can also be deemed a sole supplier. The commentary to section 235(a) and 235(b) of the Local Government Regulation 2012 states that this section might be applied where Council wishes to upgrade a proprietary computer software program to add functionality. There is generally only one possible supplier and the calling of tenders or quotes “would be a manifest waste of time and resources”. This interpretation of the legislation has also been used to support and validate the inclusion of a number of sole supplier recommendations with regards to ICT software and maintenance of manufacturer’s proprietary equipment. COMMENT:

Council’s Procurement Policy states that a report will be prepared every six months (biannually) and presented to Council, which includes new nominations and summarises all estimated expenditure with sole suppliers.

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During the 2020/21 financial year, Council approved a total of 66 Sole Suppliers. A total of 80 Sole Suppliers are being nominated for the 2021/22 financial year. Of these 80 nominations, 28 suppliers are new and the remaining 52 have been re-nominated from earlier years. 10 suppliers have been removed from last year’s Register where:

• suppliers have not been re-nominated, or

• suppliers have been appointed to ROPS, PSA or Local Buy arrangement, or

• Council has entered into a direct contract with that supplier, or

• market conditions have changed and that supplier can no longer be deemed a sole supplier.

In summary, this report recommends 80 suppliers be identified as sole suppliers for the 2021/22 financial year. Proposed supplier details for inclusion on the Sole Supplier Register can be found in Attachment 1. When nominating a sole supplier, Council officers must provide justification or rationale why this legislative exception should be considered for each supplier and a summary of the supporting justification is also provided in Attachment 1. OPTIONS:

Option 1: (Recommended) That Council: 1. Resolves, in accordance with section 235(a) and 235(b) of the Local Government

Regulation 2012, that it is satisfied that the nominated suppliers listed in Attachment 1 are Sole or Specialised Suppliers and that they be added to the Sole Supplier Register for the 2021/2022 financial year.

2. Delegates authority to the Chief Executive Officer in accordance with the Local

Government Act 2009 to enter into contracts, negotiate, finalise and execute any and all matters associated with or in relation to sole supplier’s subject to Council’s normal procurement policies and practices.

Option 2: • It is recommended that Council does not accept that these proposed suppliers are

Sole Suppliers and Council officers proceed to call quotes and tenders for the supply of these products and services.

CONSIDERATIONS:

Risk Management:

Suppliers that have been deemed not to meet the exemption requirements as per the definition of sole supplier and specialised supplier in the Regulation have been excluded from this report.

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Council Finance and the Local Economy: The financial risk to Council is mitigated by Council officers having assessed these products and services as being suitable and the suppliers as being the only reasonable option from which Council can obtain these relevant products and services. Corporate and Operational Plans:

The process of selecting sole suppliers supports the Corporate Plan Strategic Goals of: • Economy – ‘Support a strong and diverse community’; and • Serving the Community – ‘Encourage an organisational culture of continuous

improvement and business efficiencies’ and ‘Collaborate and build working partnerships between community and government to plan and deliver better services’.

Statutory:

The sole supplier nomination has been conducted in accordance with legislative requirements under the Local Government Act 2009 and the Local Government Regulation 2012. Policy:

The Sole Supplier nomination process has been undertaken in accordance with the Procurement Policy. CONSULTATION:

All relevant Council Officers undertaking procurement processes are consulted via email notification on a biannual basis and asked to nominate suppliers for the report. A Sole Supplier Nomination Form must be completed and signed off by a relevant Branch Manager and General Manager. Procurement undertakes relevant checks to verify the information and have also provided expenditure information for this report. ATTACHMENTS:

Attachment 1 – List of Suppliers to be appointed to the Sole Supplier Register for the 2021/22 financial year.

G.R.Burdon

Geoff Burdon Manager Procurement & Payables

Lisa Whitton Chief Financial Officer

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Attachment 1 – List of new and existing Suppliers appointed to the Sole Supplier Register for the 2021/22 financial year

No Supplier Name Description of Product or Service

Justification Estimated Expenditure

1. Alchemy Systems Ltd

Alchemy Systems Ltd provide specialised software and licence called Suresoft for the Optical Sorter located in the new Materials Recovery Facility. Alchemy also supply critical parts for the Optical Sorter.

Alchemy Systems Ltd provide specialised software for the Optical Sorter located in the new Materials Recovery Facility which is essential to maintain operations. Alchemy provide specialised critical spares that ensures process capacity, minimal contamination and end use quality specifications are met for market use. Alchemy Systems Ltd are not on any Council Arrangements, Local Buy or other State Government Contracts.

$75,000

2.

APRA - Australasian Performing Right Association Ltd trading as OneMusic

Annual Music Licence Fees for CPAC, MMP, Tanks and Courthouse

APRA are the Australian governing body for music licences. All venues within Australia are legally obligated to pay fees to this body for playing music within venues. This body governs the royalties payable to artists who own the music and/or lyrics.

$40,000

3. Aquatec Maxcon

Aquatec Maxcon is the service agent for Trojan UV disinfection equipment.

Trojan UV disinfection equipment has been standardised at all Water and Wastewater operations sites. This proprietary equipment required is for the replacement and upgrade of existing equipment and Aquatec is the only Australian service agent.

$30,000

4. Australian Tourist Publications

Australian Tourist Publications is the only company producing tourist publications in conjunction with Tourism Tropical North Queensland.

Australian Tourist Publications is the only company producing tourist publications in conjunction with Tourism Tropical North Queensland. These include a Big Map, and Welcome to Cairns booklets. There are no other companies producing similar products. Welcome to Cairns and the Big Map are products that promote our region broadly.

$5,000

5. Boomerang Alliance

Boomerang Alliance engages with food retail businesses (cafes, restaurants, bars, vendors etc.), community groups and events to assist them to eliminate identified single-use plastic items. They provide education, policy advice, marketing and communications services.

The Boomerang Alliance (BA) have been engaged by the Queensland Government to deliver the Plastic Free Cairns program and to undertake stakeholder engagement on relevant legislative changes (Container Refund Scheme, Queensland Single-Use Plastics Ban). They have delivered the national Plastic Free Places program in 11 communities, including assisting the Federal Government to deliver a ‘Plastic Free Beaches’ initiative. Council is a Partner of Plastic Free Cairns, providing significant in-kind support and guidance, and has previously provided supplementary funding for the Local Coordinator and its promotion in Cairns.

$15,000

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Boomerang Alliance’s service also includes advice which may be considered in the delivery of Council’s own single-use plastic reduction and community education. No other suppliers have been identified to offer a service with this experience and alignment with Council, State and Federal government initiatives.

6. Cairns Local News Pty Ltd

Free weekly community newspaper which provides community news to Cairns residents.

Cairns Local News is the only weekly free community newspaper in Cairns. Advertising and editorial are provided to Council.

$6,000

7. Cairns-Copy Pty Ltd

Supplier and support for IdealPOS machines located at CPAC, MMP, Tanks and Courthouse.

Cairns Copy is the only supplier that supports IdealPOS machines located at CPAC, MMP, Tanks and Courthouse. As part of our agreement with this Supplier, they provide maintenance and servicing. They are also the only company who can assist with trouble shooting issues and fixing problems with these machines. Any new machines required would need to go through this supplier to ensure they align with the other machines on site.

$30,000

8. Chiorino Australia Pty Ltd

Chiorino Australia Pty Ltd provide specialised conveyor belts and conveyor belt parts for the equipment located at the new Materials Recovery Facility.

Chiorino Australia Pty Ltd are not on any Council Arrangements, Local Buy or other State Government Contracts. Chiorino Australia Pty Ltd provide specialised and proprietary conveyor belts and conveyor belt parts for the equipment located at the new Materials Recovery Facility.

$50,000

9.

Department of Justice and Attorney General T/A Office of Liquor and Gaming Regulation

Annual Licence Fees for CPAC, MMP, Tanks and Courthouse.

OLGR are the QLD governing body for liquor licences. All venues are legally obligated to pay fees to this body for their liquor licence.

$20,000

10. Endress + Hauser Australia Pty Ltd

Proprietary sole equipment importer/supplier for critical measuring and monitoring instrumentation, software, parts and service used in Council's fresh/potable Water supply process. This is for flowmeters, Chlorine and pH Analysers and dissolved oxygen analyser.

As a specialised, proprietary equipment supplier, Endres + Hauser Australia are the sole importers and vendors of critical measuring instrumentation used in the CRC fresh/potable Water supply process, and the CRC Cleaner Seas, Wastewater Treatment Processes. They provide new products, parts, calibration services, analytical backup and factory trained fixed, and onsite technical support, for flowmeters, Chlorine and pH Analysers and dissolved oxygen analyser. that is EPA compliant, under the Australian Water Act 2007.

$127,000

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11. Facebook Facebook is a global social media platform.

Facebook is a global social media platform which we communicate with the community through posts, paid advertisements, messaging, and boosting posts. Council has approx 22 FB pages. There is no other alternative that delivers the same service and has as many users.

$40,000

12. Hach Pacific Australia

Proprietary sole equipment importer/supplier for critical measuring and monitoring instrumentation, software, parts and service. This is used for turbidity and suspended solids.

As a specialised, proprietary equipment supplier, “Hach Pacific Australia” are the sole importers and vendors of critical measuring instrumentation used in the CRC fresh/potable Water supply process, and the CRC Cleaner Seas, Wastewater Treatment Processes. They provide new products, parts, calibration services, analytical backup and factory trained fixed, and onsite technical support for services relating to turbidity and suspended solids, that is EPA compliant, under the Australian Water act of 2007.

$75,000

13. Hydroflux Epco Pty Ltd

TORNADO Self Aspirating Aerators required for all Water Treatment Plants.

Hydroflux Huber is the sole Australian Agent for RWL Water’s Surface Aeration range, which includes the TORNADO Self Aspirating Aerators required for all Water Treatment Plants. Hydroflux Epco are the sole importer and distributor of Tornado Aspirators to Australia, CRC use aspirators to aerate the Sludge Buffer tank as a critical part of the treatment process to ensure compliance to Treatment Plant Licences. The configuration of the aspirators from the Cleaner Seas upgrade mean that no other brand can be installed without major capital changes to installed infrastructure.

$40,000

14. Material Recovery Solutions Pty Ltd

Materials Recovery Solutions provide specialised parts, maintenance and baling wire for the Godswill Baler located in the Materials Recovery Facility.

Materials Recovery Facility Pty Ltd installed the Godswill Baler at the Materials Recovery Facility. Materials Recovery Solutions Pty Ltd is the Contractor required to supply parts, maintenance and baling wire when required. Original parts needs to be supplied so warranty requirements are met. Also, Warranty requirements for the specialised baler and equipment requires the installer of the systems (Materials Recovery Solutions Pty Ltd) to supply original parts and specific baling wire for this type of baler.

$50,000

15. Monsido Pty Ltd

This service scans Council’s website weekly to identify errors or broken links etc and

Monsido is used by Queensland Government agencies and is compatible with our Squiz website content management system. It is an all-in-one platform that automatically scans the website each week. It delivers enhanced

$6,500

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provides detailed analytics.

features over SiteImprove, including analytics module included in the annual subscription. Monsido operates using a simple Chrome extension, requiring no additional software to be installed.

16. Odour Technologies Pty Ltd

Odour Technologies Pty Ltd are the supplier of Neutraliser Plus, a specialised odour control product that is used in the odour control machines in the sewerage pump stations.

Odour Technologies Pty Ltd ATF PVB Family Trust are the supplier of Neutraliser Plus, a specialised odour control product that is used in the odour control machines in the sewerage pump stations. There are no other suppliers of this product as it is a proprietary product.

$220,000

17. Para Mobility Pty Ltd

Supplier of Platypus aquatic products and aquatic chairs to fit existing Pelican pool hoists at swimming pools.

Supply of a range of assistive technology to allow freedom and independence for those with specific lifting, mobility and access requirements at swimming pools to live a more independent life.

$10,000

18. Push Mobility

Supplier for repairs and maintenance of Push Mobility Mobi Chairs that are currently used for the North Queensland Australia Lifeguard Service (currently located at Palm Cove).

An Australian Disability Equipment Provider and Distributor, focusing on supplying products that improve the lives of people living with disabilities. There are no other suppliers of this product as it is a proprietary product.

$706

19. Queensland Fire and Emergency Services

Live fire monitoring of alarm panels as per Building legislation

They are QFES a government emergency service and are the only people in QLD authorised to monitor AES devices and attend buildings on fire.

$30,000

20. Renew Initiatives Australia Limited

Renew Australia are a social enterprise that works with communities and property owners to take otherwise empty properties and make them available to for short-term use by creative enterprises and community initiatives at minor, nominal fee.

Renew’s approach uses unique property licencing templates to provide short-term access to vacant spaces. These licences avoid the restrictions and implications of a short-term lease, making the approach much more attractive to owners and landlords than traditional methods that have been trialled in Cairns in the past (E.g. Urban Spaces). These programs relied on discounted or free short-term leases to provide access to spaces and struggled for take-up from property owners.

$175,000

21. Sandvik Mining and Construction Australia Pty Ltd

Supplier providing specialised parts for the Vertical Shaft Impactor (VSI) located in the new Glass Processing Facility at the new

Sandvik Mining and Construction Australia Pty Ltd are not on any Council Arrangements, Local Buy or other State Government Contracts. Sandvik Mining and Construction Australia Pty Ltd provide specialised parts for the Vertical Shaft Impactor (VSI) located in the new Glass Processing Facility at the new Materials

$50,000

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Materials Recovery Facility.

Recovery Facility. The VSI is the primary crusher in the new Glass Processing Facility that ensures process capacity, particle size distribution and end use quality specifications are met for market use.

22.

Sewer Equipment Company Australia (Seca)

Supplier provides CCTV consumables, equipment, WinCan software and support to assist with the operations of the CCTV Sewer inspections.

The WinCan software is not supported by CRC’s IS Branch, it is standalone software and any issues are resolved in consultation with Seca. Wastewater Operations sends our equipment to Seca in Sydney for repairs, with a quick turnaround required to ensure that our CCTV Sewer inspections continue. Currently Seca Services are not on Council arrangements, Local Buy or any other State Government contracts.

$25,000

23. Sprout Social

Sprout Social monitors and captures Council’s social media activity in a single, combined inbox for all social profiles; message and comment tagging; and capability to create chat bots.

Sprout Social are the only providers of the tool that allows us to see all our FB pages etc in a combined inbox feature. An extensive research determined they were the only platform on the market that provided all of the specific features required.

$4,500

24. The Light and Design Group

Sole distributor of KIM Lighting, iGuzzini and MaxiLED products including but not limited to DMX / DALI controlled post top, bollard and inground uplighting used in the CBD and sports areas.

The Light and Design Group is the sole distributor for KIM Lighting, iGuzzini and MaxiLED lighting products in Queensland. For pricing and procurement of these lighting products both Council and electrical wholesalers must deal directly with the sole distributor the Light and Design Group. KIM Lighting products are specified for CBD and sports precincts where a higher standard of architectural finish is required. This product range has proved to be very reliable for wet tropics and high humidity environments

$80,000

25. TimeTarget Pty Ltd T/A Humanforce

Humanforce Professional Services for Staff Rostering including shift bidding, email and SMS functionality used at the Materials Recovery Facility.

Vendor of the software, no other options for support and maintenance

$10,000

26.

Water Engineering and Research (WEARS)

Copperlode Dam and reservoir Destratification Equipment supplier and specialist servicing.

WEARS proprietary destratification mixer (ResMix) was installed at Copperlode Falls Dam a number of years ago. Periodically this unit requires specialist inspection and repair that can only be completed by the original equipment manufacturer.

$20,000

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27. Water Treatment Services (WTS)

WTS are the only supplier of specific grade of dewatering polymers for Water Treatment Plants.

Water Treatment Australia are the manufacturer of parts required for the Aeration units at Edmonton WWTP and Gordonvale WWTP; including Boge Couplings, Outrigger Bearings and Aerator Stars. No components for this equipment are available from any other supplier, WTA manufacture and supply direct to customers. WTA are not on any ROPS, local buy or contract arrangements available to Cairns Regional Council.

$55,000

28. YEP Entrepreneurship Facilitators

YEP Cairns is a social enterprise who provide services to encourage entrepreneurship in Cairns and the surrounding region. services include start-up incubation, mentoring, workshops, conferences and the bi-monthly Regional Innovation Roundtable.

YEP have delivered numerous successful programs in the past including a number with Council support. Their programs are fully funded through Federal and Queensland Governments and YEP have wide collaboration with other local groups. Council received an application from YEP to support the pilot Tropical Innovation Festival in 2021. This event directly supported diversification, innovation and entrepreneurship in the Cairns business community.

$30,000

29. 12D Solutions Pty Ltd

12D Model Software License Maintenance for Design Services and Survey Depts Martyn St

12D Solutions is the only vendor of the software required. There are no other options for support and maintenance.

$10,000

30. A2K Technologies Pty Ltd

Autodesk AutoCAD Maintenance Software support Renewal


$203,000

31.

Artifax (Get Smart Consultancy Pty Ltd)

Artifax Events Management support and Maintenance


$75,000

32. Axon Public Safety Australia Pty Ltd

Body worn camera devices, data loading and charging stations, licencing, secure evidence locker and cloud storage.

Body worn cameras are used in Regulatory Services investigations for the collection of evidence. Following trial success, a capital expenditure project was undertaken that included request for and evaluation of quotations from three separate suppliers in line with procurement requirements. Axon cameras were chosen. As individual equipment devices age or fail, or expansion is required, the need to source replacement or new devices will arise. No other device will be compatible with the previously purchased data loading and charging hardware or link in with the secure storage arrangements.

$15,000

33. Bioaction Pty Ltd Provision of spare parts, consumable filter media

The existing odour control units contain Bioaction’s proprietary biofilter media which

$10,000

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and service for sewer pump station odour control systems

degrades over time and requires replacement every 3-5yrs. In order to ensure the sewage odour control units, continue to perform as designed, it is necessary to use the media specified by the system manufacturer. Council officers do not want to deviate from this product as these odour control systems are located at critical sites (DC1, Esplanade Lagoon, Munro Martin Park and Smithfield Village)

34. Cooper Norman Security and Electrical

Cooper Norman service and repairs specialised CCTV equipment when necessary for systems located at the Materials Recovery Facility, Waste Transfer Stations and Buy Back Shop.

Cooper Norman Security and Electrical installed the security cameras at the Materials Recovery Facility, Transfer Stations and Buy Back Shop. Cooper Norman is the contractor required to do the necessary service and repairs on the security equipment when required, as it is specialised equipment and needs to meet warranty requirements.

$15,000

35. Designa Australia Pty Ltd

Supply of technology and service maintenance arrangements including additional car park management support services for car park station entry / exit systems.

This is proprietary equipment and other suppliers of car park management technology would be unable to perform these services on the Designa Australia equipment.

$60,000 - $150,000

36. Draeger Safety Pacific Pty Ltd

Critical analyser repairs, parts and calibration and replacement units

Council currently have around 20 Draeger critical analyser units installed throughout the Water and Wastewater system. There is a requirement to purchase spare parts and have existing units repaired by Draeger as the sole supplier and repairer in Australia. Draeger currently have the only licensed tester for these critical units in Australia. From time to time there is a need to purchase additional units for existing installations to replace defective units and the only supplier for these units in Australia is Draeger.

$80,000

37. Dundas BI Business Intelligence Tool


$33,000

38. Elpro Technologies Pty Ltd

Supply and repair of CRC/BOM remote early warning flood monitoring station canisters

ELPRO Technologies are the manufacturers of specific equipment installed for early flood detection by CRC and jointly monitored and maintained by BOM. All previous repairs and replacement of equipment have been supplied by ELPRO Technologies. Unable to obtain pricing from external wholesalers. The BOM will only accept ELPRO as

$15,000

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supplier for equipment that is calibrated and data accepted on ENVIROMON.

39.

Emerson Automation Solutions (formerly Pentair Flow Control Pacific)

Single check testable backflow valve kits

This valve have been chosen as the standard for 100m and 150mm water services as they meet the requirement for backflow and are cheaper and lighter than other types of backflow valves on the market. Crevet are the only other supply known to have a similar device. However due to the complex installation method it is not suitable for use and is more expensive to purchase.

$30,000

40. Environmental Data Services

Ziscape Access EDS Server for Water and Waste

Environmental Data Services is the only vendor of the software required. There are no other options for support and maintenance.

$10,000

41. Equate Technologies

F5 Big IP Service Virtual Edition Premium licences and maintenance support


$15,500

42.

Equifax Australia Workforce Solutions Pty Ltd (Previously Mercury Group)

Mercury Payment Schedule System (HR Improvement)

Vendor of the software, no other options for support and maintenance. There is no alternative to taking the licence from the original vendor if Council wants to maintain use of supported software.

$72,000

43. Evoqua Water Technologies

Wallace and Tiernan chlorination equipment

Wallace and Tiernan chlorination equipment has been standardised at all water operations sites as has proven to be of a high quality and accuracy. The equipment required is for the replacement and upgrade of existing sites currently numbering 22. Evoqua Water Technologies are now the Australian supplier and service agent for Wallace and Tiernan chlorination equipment previously known as Siemens.

$20,000

44.

Exa-Min Technologies Pty Ltd trading as Global GBM

Konect APP Software License Support

There is no alternative vendor that will maintain our software / hardware environment

$10,000

45. Fahlstrom Scaffolding Pty Ltd

Total design, erection and dismantling of specialised large grandstand

An experienced locally based scaffolding company with the appropriate insurances, and manpower to complete the works within a usually short time frame to accommodate events”ad-hoc” with appropriate design and construct expertise to effect certified changes to scaffolding that is required from time to time to suit specific event requirements.

$150,000

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46. Flovac Vacuum Sewerage Systems Pty Ltd

Flovac Vacuum Sewerage Systems Pty Ltd (Flovac) is a company that designs, fabricates, supplies, installs, operates and maintains municipal vacuum sewer systems. Flovac supply the vacuum pods that are utilised through Council’s Vacuum Sewerage System to transport sewage from properties to the treatment plants.

The Machans Beach Sewer Network incorporates 134 vacuum pods as part of a Vacuum Sewer Networks. The vacuum pods were installed in Council’s sewerage system approximately 14 years ago by Flovac and are approaching the end of their service life. A review of the Flovac vacuum pods has identified that replacement of proprietary components within the vacuum pods will assist in extending the service life of the system. Flovac, an international company developed the proprietary vacuum system. The system utilises components that have been specifically designed, developed and fabricated by Flovac and therefore not available through any other manufacturers or distributors.

$100,000

47. Geografia Pty Ltd

Spendmapp Subscription Selector for Economic and Development

Geografia is the only vendor of the software required. There are no other options for support and maintenance.

$15,000

48. Hydro Innovation Gorman Rupp Pumps and Replacement parts

They are the exclusive importer of Gormon Rupp pumps and parts. Operations have over 20 Gorman Rupp Pumps. Wastewater reticulation and Treatment plant pumping systems are amongst the most critical and Gorman Rupp offers engineered equipment that is reliable and easy to maintain.

$45,000

49. ID Consulting

Online Economic Tools Subscription Fees for Planning and Environment


$38,000

50. Innovyze Pty Ltd

Infoworks Suite, WSPro, Infoworks ICM and InfoAsset Manager License Software Maintenance.


$153,000

51. Jandi Enterprises Inc.

Library Elf is web based and an email tool for library users to keep track of their library accounts. The email tool helps Cairns Libraries members to manage their loans, overdue items and reservations.

Any systems solutions or support required for Library Elf can only be sourced from Jandi Enterprises due to compatibility.

$5,000

52. Jands Venue Engineering Pty Ltd

JANDS are a Brisbane based leading supplier of technical equipment

JANDS are the supplier of specialised stage installations and equipment at CPAC. This equipment in some areas is bespoke

$40,000

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and services for the theatrical market.

by Jands. They installed and commissioned the installations and equipment and there is no nominated local service agent.

53. JCS Online Resources Ltd

Find My Past is a UK-based online genealogy service hosting over 4 billion searchable records of census, directory and historical record information.

The website is the world’s first to publish birth, marriage and death records for UK England and Wales. Content in this form is not available anywhere else. The website has the world’s largest online local British Newspaper collection.

$4,000

54. LabWare Australia Pty Ltd

LIMS License - Software Maintenance Program


$55,000

55. Linfox Transport Group

Linfox is a transport company that supplies containers onsite at the MRF for loading and storage of commodities and collection of containers for transport via rail to purchasers in south east Queensland markets.

Linfox is a transport company that supplies containers onsite at the MRF for loading and storage of commodities and collection of containers for transport via rail to purchasers in South East Queensland markets. Linfox is the only company in Cairns able to provide this rail service. Rail is an efficient transport method for MRF commodities.

$400,000

56. Livepro Australia Pty Ltd

Livepro Subscription Licences


$18,000

57. LogicMonitor Inc. Provision of ICT monitoring services

Logic Monitor is the only product Council uses for monitoring of IT systems. Logic Monitor will be the incumbent for the next cycle of the software lifecycle (typically 5-7 years).

$65,000

58. Monitor Business Machines

Monitor is a print and transaction management solution simplifying administration and operational costs in libraries, universities, offices, hospitals and schools around the world.

Monitor Business Machines has been providing Cairns Libraries a PC management system since 2003 when it was initially implemented. Any systems solutions or support required for the PC management system can only be sourced from MBM due to compatibility issues.

$17,000

59.

NHP Electrical Engineering Products Proprietary Limited

Allen Bradley automation electronics and computer software. Parts management agreement (SCADA)

NHP are the distributor for Allen Bradley products in the Cairns region. Council has a parts management agreement (PMA) with NHP for critical Programmable Logic Controllers (PLC) and Variable Speed Drives (VSD) spare components. These VSDs and PLCs are essential to plant operation and spares must be readily available on hand. The PMA ensures parts are on hand and if a PLC or VSD breaks, it is exchanged with a spare from the PMA

$260,000

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supply and a replacement is ordered from NHP. NHP also supplies Council’s annual “TechConnect” support contract for the Allen Bradley applications, which is used as the primary control system standard for all of Council’s treatment plants.

60. Nalco Water Dewatering polymers for Water Treatment Plants

Nalco are the only supplier of specific grades of dewatering polymers. The grades of polymer that Council require that only Nalco can provide 9916, 71302, 71300, 71316 and 71317.

$80,000

61.

National Library of Australia – Product Trove Collaborative Services ( Libraries Australia)

Trove Collaborative Services is the system that manages access to other Libraries Australia services. It enables users to complete cataloguing, import machine readable cataloguing (MARC) files and interlibrary loans which is one of Cairns Libraries core services.

The Australian National Bibliographic Database (ANBD) is Australia’s largest single bibliographic resource representing resources that are part of an Australian library collection, including published resources, unpublished resources such as original pictures, archives and manuscripts, unique items, and resources provided in any media.

$12,500

62. News Pty Ltd T/A News Corp Australia

Local Newspaper Advertising (Cairns Post), Courier Mail and Australian

Newscorp own the newspapers that Council advertise in and as such, we find that they offer great value for money. It saves the Procurement team time when having to adhere to strict guidelines for the advertising of Tenders. Their operators are easy to deal with and come back to us with quotes and proofs in a timely manner. The extended time for proofs helps when an ad has to be pulled for some reason.

$150,000

63. NQ Pipe and Duct Pty Ltd

Stainless steel pipe and fittings

NQ Pipe and Duct supply and manufacture SS piping and fitting to meet required specifications for water supply. Other suppliers found for SS pipe are only on-sellers for this product originally manufactured by NQ Pipe and Duct. This product is used in situations where it is more cost effective than traditional piping such as ductile iron piping.

$80,000

64. Open Spatial

Drainage Software maintenance support Munsys Network Licenses

Vendor of the software, no other options for support and maintenance.

$40,000

65. Outback Imaging Pty Ltd

EzeScan Concurrent Licenses

Vendor of the software, required for Financial Module for OneCouncil

$25,000

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66. Parasyn Controls Support for primary data transfer protocol (SCADA)

Parasyn Controls developed Council’s primary data transfer protocol driver and Council has entered into a support level agreement with them. They are the only supplier Council can use to provide support when required for this system. This protocol driver is used to integrate with Wonderware software which is internationally recognised software which enables consistent data interpretation from different componentry that is used in the SCADA system.

$165,000

67. Power and Data Support Services Pty Ltd (PDSS)

Power and Data Support Services specialise in providing an uninterrupted power supply (UPS) to keep CPAC and other high priority sites operational and data-protected in times of power emergencies.

PDSS is a Cairns-based electrical business and are the service agent for priority Council UPS systems e.g. CPAC, Edmonton Storm Tide Cyclone Shelter, Spence St and the LDCC IT Server Racks. These services are critical in the event of power failure to ensure emergency systems continue to operate.

$30,000

68. Proquest - Syndetics Solutions

Syndetics Solutions offers the most comprehensive cover database for libraries catalogues with over 25 million full-colour cover images for books, videos, DVDs and CDs.

Syndetics is specifically designed to enhance library online catalogues with images to enhance the library’s WEBOPAC. The solution provides Cairns Libraries customers with book summaries, author biographies, book contents, professional reviews, reader reviews and recommendations.

$5,500

69. Raylinc Agencies Pty Ltd

Supply of we-ef products including but not limited to pole top and in ground feature lighting. DMX and DALI controlled – ‘Smart lighting’.

Raylinc Agencies is the sole agent for we-ef lighting products in Queensland. These products are used in CBD lighting. Council cannot source the product directly from we-ef. Council and Wholesalers must deal directly with Raylinc for pricing.

$65,000

70.

Recycling Design and Technologies (RDT Engineering Pty Ltd)

Recycling and Design Technologies (RDT) supplies Council’s site specific MRF and glass processing parts and equipment including specialised parts for the optical sorter.

RDT are the only supplier for site specific equipment in new MRF and glass processing facilities. RDT is the contractor required to provide service and repairs on the equipment when required, as it is specialised equipment and needs to meet warranty requirements. RDT provide specialised critical spares that ensures process capacity, minimal contamination and end use quality specifications are met for market use

$80,000

71. Reino International Pty Ltd (trading as

Supply of parking ticket machines, enforcement technologies and LPR system and service,

Proprietary technology and vendor for the software and management platform. No other options for support and maintenance. All on street machines are monitored by

$550,000

49




Duncan Solutions)

customer service support, maintenance services and Parking Enterprise Management (PEMs) software for enforcement of regulated parking.

their software, so future purchasing of machines is required via this supplier for compatibility to the PEMs system.

72. Rotork Control actuating units

Rotork are the sole importer and manufacturer of control actuating units used in the Cleaner Seas project to control penstock activation (gate used in water flow controls in treatment facilities).

$50,000

73. Safety Culture Pty Ltd

iAuditor Annual Licenses for WHS

Vendor of the software, no other options for support and maintenance. iAuditor in the sole solution for mobile forms across Council and will remain so for the duration of the typical software lifecycle (5-7 years).

$80,000

74. Schneider-Electric

Citect SCADA software support VSDs, Air Breaker and moulded case circuit breakers

Schneider-Electric supply Citect SCADA Software support along with annual support for SCADA applications as well as licences. Schneider-Electric also own Trio radios and all repair of Trio radios and equipment must be performed by Schneider-Electric. The CSA plants only have Schneider-Electric Air Breaker and moulded case circuit breakers installed in the main switchboards. No other brand can fit inside these cabinets unless a costly modification is completed. Schneider-Electric VSD’s are installed in a number of our larger Wastewater pump stations. To retro fit another brand would be very expensive and time consuming.

$80,000

75. Smartrak Australia Pty Ltd

Pool Car Booking System for Fleet


$40,000

76. SNF Australia Dewatering polymers for Water Treatment Plants

SNF are the only supplier of specific grades of dewatering polymers. The grades of polymer that Council require that only Nalco can provide FO4650SSH, EM440HIB, EM640TBD and EM840TBD.

$30,000

77. SUEZ Water and Process Technologies

SUEZ Water and Process Technologies provide the membrane treatment systems utilised in Cairns Regional Council Northern and Southern Wastewater Treatment Plant.

SUEZ Water and Process Technologies supply Zeeweed membrane modules and peripheral equipment as it is their proprietary technology. Alternate membrane systems are available from other suppliers however this would require a significant plant redesign and the early retirement of a number of high value assets. In addition, the membrane fibres supplied by alternate manufacturers are not

$1,500,000

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preferred by CRCWW for operational and asset reasons.

78.

Uecomm Operations Pty Ltd Trading as Uecomm

Dark Fibre Services Vendor is current supplier of the Ergon Loop fibre network, which services 8 Cairns Regional Council offices

$50,000

79.

Vivaticket Pty Ltd (previously known as Enta Ticketing Solutions)

Ticketing software, Ticketlink

There is no alternative supplier that meets the required ticketing needs for Cairns Regional Council's ticketing agent, Ticketlink.

$50,000

80. Whispir Australia Pty Ltd

Emergency Broadcast System

Whispir is the only supplier engaged through Telstra for Council work in relation to the EBS.

$25,000

TOTAL $4,838,500

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