INTER-MINISTERIAL COMMITTEE MEETINGS S.No. IMC MEETINGS HELD ON

1 1st Meeting 23-05-2012

2. 2nd Meeting 23-08- 2012

3 3rd Meeting 2-11-2012

4 4th Meeting 10.04.2013

5 5th Meeting 20.06.2013

6 6th Meeting 29.08.2013

7 7th Meeting 08.11.2013

8 8th Meeting 26.11.2013

9 9th Meeting 25.02.2014

10 10th Meeting 17.04.2014

11 11th Meeting 25.06.2014

12 13th Meeting 17.11.2014

13 14th Meeting 27.04.2015

14 15th Meeting 17.08.2015

15 16th Meeting 24.11.2015

16 17th Meeting 25.02.2016

17 18th Meeting 04.07.2016

18 19th Meeting 16.01.2017

19 20th Meeting 05-05-2017

20 21st Meeting 24-02-2018

21 22nd Meeting 19-12-2018

 

MINUTES OF THE Ist MEETING OF INTER-MINISTERIAL COMMITTEE OF

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR HELD ON

23RD

MAY, 2010 AT 4:00 PM IN CONFERENCE ROOM 112 ‘C’ WING

SHASHTRI BHAWAN, NEW DELHI

The first meeting of the Inter-Ministerial Committee of Special Scholarship

Scheme for Jammu & Kashmir was held on 23rd

May, 2012 at 4:00 pm in Shashtri

Bhawan under the Chairmanship of Secretary (Higher Education).

2. The list of participants is enclosed.

3. After a brief welcome by Secretary (HE), Department of Higher Education,

the Agenda Items were taken up for discussion.

(i) Agenda Item: Making the students already studying in 2nd

and 3rd

year also eligible for scholarship under this Scheme:

Decision: To include students studying in 2nd

and 3rd

year of various

courses in this scheme. However, reimbursement of tuition fees, etc.

would be made only from 2011 onwards and no arrears would be paid pre-

2011. The aim is to spread the benefit of this scheme to more students.

(ii) Agenda Item : To include more colleges / institutes under the purview

of this scheme:

Decision : To incorporate colleges/institutes which are NAAC-approved

under category A & B, technical colleges/institutes which are NBA-

accredited, in addition to already included institutions, under this scheme.

This would make many more students eligible for scholarship under this

scheme and would make the scheme easier to administer. By such

inclusion, it will be ensured that only students studying in reputed

colleges/institutes are covered in this scheme. This would be in keeping

with the spirit of the recommendations of the Expert Group.

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(iii) Agenda Item : Inclusion of Integrated Courses in the scheme:-

Decision : Students pursuing ‘Integrated Courses’ in such

colleges/institutes where the scheme is applicable, would be eligible for

scholarship for the duration of the course. This would enable students

pursuing various technical and other courses such as Law, etc., under the

Integrated format, to participate in this scheme.

With the aim of soliciting more applications during this year and to spread

awareness about the scheme, the following decisions were also taken by the

Inter-Ministerial Committee:-

(a) To publicize this scheme in J&K, through Radio Spots, in Urdu,

Kashmiri and Dogri.

(b) To ask the Govt. of J&K to direct all the School Principals to make

announcements about this scheme in the school assembly.

(c) Funding for publicity of this scheme would be met out of the budget

of the Dept. of Higher Education.

********

MINUTES OF THE 2ND MEETING OF INTER-MINISTERIAL COMMITTEE ON SPECIAL

SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR HELD ON 23RD OF AUGUST, 2012

AT 3:00 PM IN CONFERENCE ROOM 112 ‘C’ WING, SHASTRI BHAWAN, NEW DELHI

The 2nd meeting of the Inter-Ministerial Committee on Special Scholarship Scheme for

Jammu & Kashmir was held on 23rd August, 2012 at 3:00 pm in Shastri Bhawan under the

Chairmanship of Secretary (Higher Education)

2. The list of participants is enclosed.

3. After a brief welcome by the Chairman, the Agenda Items were taken up for discussion.

i) Feasibility of admission in category ‘A’ and ‘B’ institutes/colleges of NAAC and

NBA accredited in view of their stringent admission criteria.

After discussions on the feasibility of admission in category ‘A’ and ‘B’ institutes/colleges

of NAAC and NBA accredited because of their stringent admission criteria, it was felt that

adequate number [5000 or more] of J&K students may not be able to secure admission in them.

Therefore, it was decided to include all AICTE & UGC recognized universities/colleges/institutes

under the purview of this Scheme. It was also decided that from the next academic year, efforts

would be made to decentralize/outsource the process of collection and scrutiny of application

forms to an Agency to be selected on the advice of the Inter-Ministerial Committee.

ii) To consider whether Students admitted under management quota would be

eligible under the scheme.

All members were of the view that students admitted under management quota would

not be eligible under the scheme.

iii) Whether ‘bunching’ of students in a few institutions should be allowed and to

consider making a provision of supernumerary quota of two seats in all colleges /

institutes, for students hailing from J&K.

The Committee felt that of provision supernumerary quota of two seats in all

universities/colleges/institutes would help to avoid ‘bunching’ of students in one

particular college, in one particular region, which would be in keeping with the spirit of

the recommendations of the Expert Group. This would also enable students to avail of

the scheme, in case they are unable to gain admission in the NAAC ‘A’ &’B’ category

and NBA accredited institutions. The Committee also felt that, to the extent possible,

bunching of students in a few institutions should be avoided as this may become a

source of malpractices. It was also decided that while students, who fulfill all the

eligibility criteria and have already gained admission in various

universities/colleges/institutes, up to 23rd August, 2012 would not be disturbed and

would be considered for the scholarship, those students who have not been able to gain

admission would be admitted under the supernumerary quota which would be

effective from 24th August, 2012. This would be subject to the overall ceiling of 5000

scholarships (4500 for general degree courses and 250 for engineering and 250 for

medical studies/dentistry).

ADMINISTERING THE SUPERNUMERARY QUOTA:

The supernumerary quota, across universities/colleges/institutes, would be allotted to

the students based on Class XII merit and this quota would be administered by AICTE,

through a dedicated website. UGC would furnish the list of universities/colleges to

AICTE.

Students seeking admission through the supernumerary quota would

compulsorily have to submit their applications on-line through the website of AICTE.

Thereafter, the merit list of these students would be prepared, based on their Class XII

marks. These students would be allotted seats in the various

universities/colleges/institutes based on their choice, as per their ranking in the merit list.

*****

KASHMIR HELD ON 2'"" NO\EMBER 2012 AT 3:00 PM IN

NEWDELHI

:

The 3'd meeting of the Inter-Ministerial Committee on Special Scholarship

Scheme for Jammu & Kashmir r.vas held on 2nd November,2Ol2 at 3:00 pm in

Shastri Bhawan under the Chairmanship of Secretary (Higher Education).

2. The list of participants is enclosed.

3. chairrnan welcomed ail the members and gave a brief recap of the decisions

taken in the 2nd Inter-Ministerial Committee held on 23'd of August,,2Ol2.

4. For implemenration of Supemumerar,v Quota tiom the next vear, the issue

was discussed and it was decided thar UGC and AICTE rvould set up a Joint

Commitlee to recommend modaiities tbr operatlng the Supernumerary euotaand r.vould also examine the i'easibilitv'- of having a 'roation system', etc, tbr the

courses.

5. Chairman took a serious view about the applications not being sorred out

according to the last date that rvas fixed, i.e. 23'd August, 2012. He directed that

the applications received may be segregated with regard to this crucial date and

these may also be categorized institutei discipline-w,ise. Thereafter, a proposal is

to be submitted for transferring the w.ork reiating to this scheme either to UGC or

AICTE. It rvas decided that the last date for receipt of applications would be

15th of November, 2012 and that this may be publicized.

NEWPELHI

LIS:F OE' PARTICIPAFTTS

-:

I. Education Secretary

2. AS(TEL), MHRD

3. Chairman, UGC '

4. Dr. CS. Meena JS, UGC

5. Shd L. Viswanathar, Consultant (K-tr), MI{A

6. Shri Pratap SinCh, Dy. Secy. (Finance)$RD

7. Shd V.P. Garg, Dy. Adviser, Planaing Comm.

8. Shri Gcpal Sadhwani, Dy. Secy., Tribal Affairs

9- Er.$edeepElaqsal, Sc. 'C', Deptt. of S&T

l0.Direetor[Ns), MHRD, Deptt. of F{E

Chairman

Special Invitee

MINUTES OF THE 4th

MEETING OF INTER-MINISTERIAL COMMITTEE OF SPECIAL

SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR

HELD ON 10th

APRIL, 2013 AT 12:00 NOON

AT SHASHTRI BHAWAN, NEW DELHI

The fourth meeting of the Inter-Ministerial Committee (IMC) of Special Scholarship Scheme

for Jammu & Kashmir was held on 10th April , 2013 at 12:00 noon in Shashtri Bhawan under the

Chairmanship of Secretary (Higher Education) to review the implementation of the Scheme.

2. The list of participants is enclosed.

3. Action Taken Report : The ATR of the decisions taken in 1st, 2

nd and 3

rd IMC meetings were

reviewed and the following observations/ suggestions were made:

(i) During discussion, it was found that lack of awareness about the scheme among students and other stake

holders is a grey area in proper implementation of the scheme. Therefore, to disseminate the information

about the Scheme, it was decided to hold two workshops by AICTE one each at Jammu and Srinagar

in close collaboration with State Government.

(ii) In order to associate the State Government in implementation of the scheme, it was decided that Principal

Secretary (HE), State Government of Jammu & Kashmir may be co-opted as a Special Invitee in the

meetings of the IMC.

(iii) AICTE was asked to develop a mechanism through e-governance for admissions under

superanumerary quota and prepare a detailed strategy paper for consideration in the next meeting of the

IMC.

(iv) During discussion, it was observed that Scheme has not been picked up well and Members were

of the opinion that there is a need to further streamline the guidelines. Therefore, it was

decided to invite suggestions/comments from all Members of the IMC and State

Government of Jammu & Kashmir and same will be placed before the IMC in its next meeting.

4. Review of the status of release scholarships for the year 2012-13 - proposal of the AICTE

:

(i) The AICTE has informed that based on the online / offline applications available at AICTE from

different institutes across the country, expert visits were carried out in 467 Institutes / Universities. The

entire exercise of physical verification could not be completed due to time constraint. Based strictly on

expert’s recommendations and undertaking of the Head of institution concerned regarding approval status

of the institutions, guidelines issued by MHRD including cut-off date of admission as 23rd

August, 2012,

the following number of the students in engineering, medicine and general education were found eligible :

Course Total Number of applications Eligible Not

Eligible

Total

Online Offline New (on the

spot

applications

by experts

Engineering 3194 270 60 758 2766 3524

Medical 306 126 11 49 394 443

General 1131 75 13 241 978 1219

TOTAL 4631 471 84 1048 4138 5186

The details of the reasons, as informed by AICTE, on account of which the candidates were found

ineligible were as follows:

Reason for being classified as “Ineligible” No. of Candidates TOTAL

Engineerin

g

Medical General

Admissions effected after Cut off-date

23.08.2012

599 207 525 1331

Income Certificate related matters 461 31 110 602

Domicile Certificate related matters 184 12 24 220

Class XII not done from J& K 18 04 06 28

Admitted through Management Quota 324 45 10 379

Absent during Verification 1040 87 232 1359

Other miscellaneous reasons such as PG

Students, incomplete data, Student not

belong to the college, already passed out

etc.

140 08 71 219

TOTAL 2766 394 978 4138

Since the number of rejected applications was found to be very high, therefore, the Inter-ministerial

Committee has decided to make a provision of Appeal for rejected candidates so that they could get the

benefit of Scholarship. Therefore, AICTE was asked to develop a mechanism for the same.

(ii) As per revised guideline there is a provision of 250 Scholarships for Medical including BDS and

250 for Engg. courses and it can be inter-changed within the ceiling of 500 Scholarships. As per proposal

submitted by AICTE, the number of eligible candidates is 758 in Engg. Stream and for Medical is 49

which is above the overall quota ceiling for these two streams. It is, therefore, decided that AICTE may

prepare a merit list of eligible candidates in Engg. Stream to meet the ceiling of 500 Scholarships with

the approval of IMC.

(iii) AICTE was also asked to finalize the proposal of granting the scholarship for the year 2012-13 by

1st week of May, 2013 along with the financial entitlements of students.

5. To decide the amount to be paid under “Incidentals” and “Hostel fees” : In the list of eligible

students submitted by AICTE, it is observed that some institutes are perhaps charging rates of hostel fees

and incidentals that may be on the higher side. An anomaly has been observed in the Guidelines, wherein

at para 9, in the second and third line, in paragraph 2, ‘hostel fees’ has been mentioned at both places. The

same is also in the CCEA Note, vide para. 2.7. Thus it is not clear whether ‘hostel fees’ and ‘incidentals’

would be capped at Rs. 1 lakh per annum OR whether ‘hostel fees’ would be paid as per ‘actuals’. The

provision of CCEA Note and guidelines were discussed in detailed and it has been decided by the IMC

that Hostel Fee/rental charges & Incidentals would be capped within Rs.1 lac per annum including a

ceiling of Rs15000/- for books or actual not exceeding the limit.

6. Release of fund for Scholarship to AICTE:- It has been decided by the IMC that the Ministry will

release the funds to AICTE and AICTE may further disburse the amount to the Institutions.

The meeting ended with the vote of thanks to the Chair.

List of Participants of the 4th

Meeting of Inter-Ministerial Committee of Special Scholarship

Scheme for Jammu & Kashmir held under the Chairmanship of Secretary, Department of Higher

Education, M/O Human Resource Development on 10th

April, 2013 at 12:00 Noon at Shashtri

Bhawan, New Delhi

1. Shri Ashok Thakur, Secretary(HE) In-Chair

2. Shri R.C. Meena, Economic Adviser (HE)

3. Shri A.S. Pant, Vice-Chairman, AICTE

4. Shri R.K. Srivastava, Joint Secretary (K), MHA

5. Shri Bhopal Singh, Director (K), MHA

6. Shri V.P. Garg, Dy. Adviser, Planning Commission

7. Ms. Renu Sobti, Dy. Adviser, Planning Commission

8. Dr. Sandeep Bansal, Department of Science & Technology

9. Shri Partap Singh, Deputy Secretary (Finance), MHRD

10. Shri TVA Ram, Deputy Secretary, Department of Social Justice & Empowerment

11. Ms. Sudha Bhagi, Section Officer, Scholarship Division, MHRD

MINUTES OF THE 5TH

MEETING OF THE INTER-MINISTERIAL

COMMITTEE ON ‘SPECIAL SCHOLARSHIP SCHEME FOR JAMMU &

KASHMIR’ HELD ON 20TH

JUNE, 2013 AT 11:00 AM AT SHASTRI BHAWAN,

NEW DELHI.

The 5th

meeting of the Inter-Ministerial Committee (IMC) on Special

Scholarship Scheme for Jammu & Kashmir was held on 20th

June, 2013 at 11:00 a.m. in

Shastri Bhawan under the Chairmanship of Secretary (Higher Education).

2. The list of participants is enclosed.

3. Action Taken Report: The ATR on the decisions taken in the 4th

meeting of

the IMC were reviewed and the following observations/suggestions were made:

(i) AICTE along with the Dept. of HE, would organize two workshops one each in Jammu

and Srinagar, in consultation with the State Government. These workshops are to be

conducted in the 1st week of July, 2013. Another workshop may be held in Delhi, to be

Chaired by HRM.

(ii) Outlining the mechanism for operation of Supernumerary quota, AICTE indicated that

students taking admission under this quota would have to apply through the web portal

created by AICTE. The students would have to indicate their preference and they could

give 5 options from among the institutes and subjects/courses and combinations within

these. Thereafter, AICTE would allocate students a seat in the institute/course of his/her

choice, as per their merit. It was clarified that the supernumerary seats would be available

ONLY in institutes approved by AICTE and UGC. Hence no supernumerary seats would

be available in Medical Education streams, as well as in Centrally funded education

institutions. In these cases, the merit list (based on Class XII marks) will be prepared in

respect of applicants who have taken admission in these institutions on their own and

registered on AICTE portal. This mechanism would be operated from this year onwards.

4. Supernumerary Quota and Distribution of scholarships among various

institutes:

After lengthy discussions and considering views and opinions given by the

Members, it was decided that a quota of 2 supernumerary seats for each college / institute

would be provided, for which the students would compulsorily have to apply through the

web portal of AICTE. Admission of students under the supernumerary quota would be as

- 2 -

per their option, subject to merit. To avoid bunching of students in any one particular

institute and to have an even distribution of students amongst various institutes across the

country, it was decided that only 5 students in a particular college would get scholarships

under this scheme regardless of the number of students from J&K admitted in a particular

college, including the students admitted under the supernumerary quota. The 5 students

could be under open merit or upto 2 under Supernumerary quota, merit-wise. This has

been done keeping in view the spirit of the recommendations of the Expert Group. In case

more than 5 students belonging to J&K are admitted in a particular institute / college,

then the scholarship would be given to the top 5 students according to merit, based on the

marks secured by them in the Class XII or equivalent examination. This aspect would be

given wide publicity so that institutes and students become aware that from this year

onwards, bunching of a large number of students in any one institute/college, would NOT

entitle all these students to the scholarship under the scheme.

5. Cut-off date for providing scholarships to students who applied in 2012.

The Committee was informed that last year more than 5000 students applied for

scholarships under this scheme. While selecting the students for award of the

scholarship, the cut-off-date was taken as 23rd

August, 2012, i.e. the date of the 2nd

meeting of the IMC wherein it was decided that students who had taken admission prior

to 23rd

August, 2013 would not be disturbed and would be considered for scholarships

under this scheme. Taking this into consideration and after scrutiny and verification of

the applications, etc., AICTE recommended the names of 1048 students for the award of

the scholarship: 548 for General Degree Courses, 88 for Medical and 412 for Engineering

(162 scholarships were transferred from Medical to Engineering stream). The Committee

was informed that scholarship to these students has since been disbursed through the

institutes in which they are studying. It was also brought to the notice of the Committee

that there are many students who gained admission after 23rd

August, 2012, who are also

otherwise eligible under the Scheme. After taking the views of the Members and as

suggested by the representative of Ministry of Health and Family Welfare, it was decided

to keep the cut-off date, for such cases, as 30th

September, 2012. This is for the

academic year 2012-13. Students who had gained admission up to 30th

September, 2012

and who have already submitted their applications would be provided scholarships under

the scheme, within the total number of scholarships available.

- 3 -

6. Inter-changeability of slots between General Degree, Medical, Engineering and

streams:

The attention of the Committee was drawn to para 2.3 of the CCEA Note, which

relates to transfer of scholarships between the General degree, Engineering and Medical

streams. After discussion, it was agreed that inter-changeability of slots from General

Degree stream to Medical and Engineering streams is permissible and the Committee

decided that this would be done only if there are sufficient savings accruing both in terms

of number of students and in terms of financial savings, as provided for in para 2.3 of the

CCEA Note. Accordingly, the position emerged as under :

Stream Total

slots

Rate of

Scholarship

(per annum)

No. of Eligible

students (upto

30-9-2012

including

students

already paid)

Excess slots/

savings

Amount

saved/

required

(Rs. in

crores)

Medical 250 Rs. 3 lakhs

tuititon fee +

Rs. 1 lakh

hostel charges

etc.

296 46 excess 1.84 required

Engineering 250 Rs.1.25 lakhs

tuititon fee +

Rs.1 lakh

hostel charges

etc.

1555 1305 excess 29.36required

General 4500 Rs.30,000

tuititon fee +

Rs.1 lakh

hostel charges

etc.

975 3525 savings 45.82 saving

Based on the above, the Committee appreciated that sufficient savings have accrued to

provide scholarships to the students who have submitted their applications and who have

gained admission up to 30th

September, 2012.

- 4 -

AICTE is to take immediate action for preparing the eligibility list of the students,

who have gained admission in the different streams up to 30th

September, 2012 and

submit this list, along with the financial statement of the amount of scholarships to be

disbursed, to the Department of Higher Education for sanction of the scholarship amount.

Chairman desired that while preparing this new eligibility list, the AICTE should

once again conduct a physical verification in the institutes, especially in those institutes

where more than 50 students have been admitted. These visits may be carried out in

respect of society/trust/campuses which offer General / Engineering / Medicine stream

education under one banner, where 50 or more students are admitted from J&K.

Since the funds are to be released, as per the scheme, to the Institutions, it is the

primary responsibility of the Institution to vouch for the genuineness of the student. In

case of any wrong vouching of students by the institute, it will be liable to be penalized

for recovery in full plus delisting from the scheme.

7. Suggestions received from the Ministries / Dept. and NGO’s.

The Committee was informed that suggestions had been received from the M/O Home

Affairs, Govt. of J&K, AICTE and NGO’s. Briefly, these suggestions relate to :

(i) Inclusion of Diploma / Vocational Courses in the purview of this scheme.

(ii) Increase in the number of scholarships.

(iii) Increase in the rate of scholarships.

(iv) Inclusion of certain courses in the scheme. [Mass Communication, Law

etc.]

(v) Inclusion of Post-graduation courses in the scheme.

After discussion on these, it was decided that courses (including integrated-

courses), that lead to the award of a graduate-level degree, would be included in the

scheme, under the General Degree stream. However, since the scheme is relatively new,

major changes, especially changes having financial implications, which would require

the approval of EFC and CCEA, may be taken up next year.

- 5 –

8. Disbursement of scholarships for 2013-14

AICTE was asked to start the process for obtaining the applications for fresh

scholarships of 2013-14 and also for renewals of scholarships sanctioned in the previous

years.

The meeting ended with the vote of thanks to the Chair.

MINUTES OF THE 6th

MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON

29th

AUGUST, AT 11:00 AM

IN SHASTRI BHAWAN, NEW DELHI

The 6th

meeting of the Inter-Ministerial Committee on Special Scholarship Scheme

for Jammu & Kashmir was held under the Chairmanship of Secretary (Higher Education)

on 29th

August, 2013 at 11.00 AM in Shastri Bhawan. Chairman welcomed all the

members and appreciated AICTE’s efforts in implementation of the scheme. The list of

participants is enclosed. Proceedings of the meeting, as per agenda items, are detailed

below:

1. Confirmation of the Minutes: The Minutes of the 5th

meeting of the Inter-

Ministerial Committee on Special Scholarship Scheme for Jammu & Kashmir was

circulated. Since no comments were received on the Minutes, the same were confirmed.

2. Action Taken Report : An amount of Rs.31.9 crores has been released for grant

of 2858 scholarships, as per the following break up :

General Medical Engineering

985 313 1560

3. Web-portal for renewal of scholarship: It was decided that AICTE should

display on their web portal the list of the eligible candidates along with the amount

sanctioned under various heads and the list of rejected candidates along with the reasons

for rejection. Further, the AICTE should develop and launch by the end of September,

2013 a web-portal for renewal of Scholarships granted under 2012-13. At the time of

renewal, AICTE should conduct physical verification especially in those institutes (i)

where more than 10 students are recipient of this scholarship and (ii) from where written

complaints/representations have been received from the students.

4 (A). Cases which were found ineligible for the scholarship: The AICTE informed

that in total 2952 cases were found ineligible for grant of scholarship due to the following

reasons:

(i) Admitted under Management Quota

(ii) Admitted after 30.09.2013

(iii) Pursuing PG/Diploma Programmes

(iv) Passed 12th

from outside J&K/NIOS

(v) Income of family exceeds Rs.4.5 lakhs per annum

(vi) Due to incomplete documents

(vii) Absent during physical verification by the AICTE nominated experts

(viii) Date of admission not mentioned on the report of expert.

- 2 -

After detailed discussion, it was decided that the cases falling in the category (i) to (v)

were not found eligible as per the guidelines of the scheme, hence should be turned down.

However, the cases rejected on the grounds as mentioned in category (vi) to (viii) may be

considered, if the candidates have appealed/represented in this regard.

4 (B) Cases where discrepancies have been observed in respect of Tuition Fee,

Hostel/Mess Charges, Books and Stationery etc: The committee was informed that

several representations were received from various Institutes on account of variations in

payment towards Tuition Fee, Hostel/Mess Charges, Books and Stationery etc.

After taking the views of the members, it was decided that with regard to Tuition Fee,

payment should be made as per actuals or as per the norms laid down by State Fee

Regulatory Authority, whichever is less and within the overall ceiling of the guidelines.

The receipt/certificate to this effect should be duly certified by the college/institute.

AICTE may obtain a copy of fee structure approved by respective State Fee Regulatory

Authority for this purpose.

Regarding hostel charges/mess (dining) charges and expenses towards books and

stationery, it was decided that based on the certification by the college / institute

authorities, payment should be made as per actuals, within the overall ceiling of the

guidelines. With regards to the expenses incurred by the students, who are not residing in

the hostel and have paid rent for private accommodation and incurred expenses on account

of food and books/stationery, it was decided that institute may certify the reasonableness

of these expenses & non-availability of hostel accommodation and reimburse the students

as per actuals, within the overall ceiling of the guidelines.

The college / institute were to maintain proper records for these items which would be

subject to audit. AICTE would do a random internal audit of the records maintained by the

colleges/institutes.

4 (C) (i) Interpretation of the scope of scholarship as per Guidelines for SSS for

J&K : With regards to inter-changeability of slots between General Degree, Medical, and

Engineering streams, the Committee reiterated that the Guidelines of the Scheme are clear

on this issue. The extract of the Guidelines in this regard is “The number of

scholarships for engineering and medical studies would be kept flexible i.e more than

or less than 250 scholarships per annum, for each streams, subject to the ceiling of

5000 fresh scholarships per annum and subject to the savings accruing from any

shortfall in the number of students opting for general degree courses”.

These may strictly be adhered to by the AICTE.

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4 (C) (ii) Clarification on the decision of IMC for admission of 5 students per

institute/college in a year including 2 Supernumerary Quota : It was clarified that

Scholarship to be given as per inter-se merit of 5 students per Institute. Further, it was

decided that Centrally Funded Technical Institutes may be excluded from the bunching

norms of 5 students. Therefore, all students being admitted in Centrally Funded Technical

Institutes shall be eligible for scholarships under the Scheme.

4 (C) (iii) Clarification with regards to providing scholarship to the top 5 in the

inter-se merit list of each institute and not to draw parallel with inter-college merit

list : With reference to providing scholarship to the top 5 in the inter-se merit list of each

institute and not to draw parallel with inter-college merit list, it was decided that in an

institute scholarship will be restricted to the top 5 in the inter-se merit list and AICTE

would draw merit list for each institute and give scholarship to the top five students.

4 (C) (iv) Norms for reservation in SSS J&K : With regards to the norms for

reservation in SSS J&K , the Committee stated that the reservation norm has been

approved for the scheme which is “there will be internal earmarking of scholarship for

SC, ST and OBC categories as per the quota prescribed for the State of J&K. However, in

case of any quota remaining unfilled, it would be filled by General category students.

Horizontally, a reservation of 3% will be provided for physically handicapped as per Govt.

norms.” The Govt. of J&K vide its letter NO.HE/Sch/New.Scheme/2011 dt.12.7.2013

which is at annexure-I gives details about the percentage of reservation in professional

courses. It was decided that following reservation norms may be applicable under this

Scheme :

a. SC – 8%

b. ST – 11%

(i) Gujjar & Backward – 6%

(ii) Leh District – 2%

(iii) Kargil District – 2%

(iv) Other ST – 1%

c. Socially and Economically backward classes-25%

(i) Weak & under privileged classes/social cast (OCS)-2%

(ii) Resident of backward area-20%

(iii) Resident of adjoining actual line of control-3%

5. Suggestions received from J&K Government/Ministries and NGOs.

The Committee was informed that suggestions had been received from Ministry of Home

Affairs, Govt. of J&K and NGOs. Briefly, the suggestions relate to:

Direct Benefit Transfer to the students and left over scholarship of first year

to be carried forward.

Admission under Management Quota should be provided scholarship.

- 4 -

Extension of the Scheme for J&K Migrants.

Scholarships may be given for PG course also.

Increase scholarships from 5000 to 10000 per annum.

After deliberating on these issues, the Committee was of the view that since the Scheme is

relatively new and introducing major changes at this stage would not be an advisable

proposition. Such changes would be taken up once the scheme stabilizes. Moreover, the

changes having financial implications would also require the approval of the Cabinet.

With regards to extending of the scheme to the migrants from Jammu and Kashmir, the

Committee was of the view that in the first instance the comments of Ministry of Home

Affairs and J&K Government may be obtained.

Secretary (HE), Govt. of J&K further suggested that the Scheme should be transferred to

the J&K Govt. In this regard it is stated that in order to associate the State Government in

implementation of the scheme, the Principal Secretary (HE), J&K Government has been

co-opted as a Special Invitee in the meetings of IMC. AICTE was advised to work in close

coordination with the Higher Education Department of J&K Government.

6. Supplementary Agenda items :

(i) Regarding representation received from the students of Shri Faiyaz Hussain (PG)

College, Nedulikalam, Etah, Agra, UP on 26.8.2013 regarding their grievances, the

Committee decided that AICTE would take up the matter with the regulatory authority of

the college.

(ii) Regarding delay in disbursement of scholarships under the scheme to the

institutions, it was decided that AICTE, in case of renewals, will release 50% of the

amount disbursed in the preceding year as advance at the beginning of the academic year.

The final installment to be disbursed after making adjustments and on receipt of required

documents and certification by the respective institute.

The meeting ended with the vote of thanks to the Chair

***************

MINUTES OF THE 7TH

MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON 08TH

NOVEMBER 2013

The 7th

meeting of the Inter-Ministerial Committee on Special Scholarship Scheme

for Jammu & Kashmir was held under the Chairmanship of Secretary (Higher Education) on

08th

of November, 2013 at 3:00 PM in ShastriBhawan. The list of participants is enclosed.

The Chairman welcomed all the members and appreciated AICTE’s efforts in

implementation of the scheme. He also expressed his concern over the involvement of some

unscrupulous elements under the garb of NGOs and misguiding the students . He stressed the

need to streamline the process of filling the information by the student directly on line with

the help of the State Govt of J&K .

Proceedings of the meeting, as per agenda items, are detailed below:

1. Confirmation of the Minutes: The Minutes of the 6th

meeting of the Inter-

Ministerial Committee on Special Scholarship Scheme for Jammu & Kashmir were

circulated. Since no comments were received on the Minutes, the same were

confirmed.

2. Action Taken Report :The Committee accepted the action taken on the Minutes of

6th

IMC

3. Item No.3 To consider the selection process of students for SSS J&K

Scholarship for the academic year 2013-14.

The Committee considered and approved the final merit list of all eligible candidates

prepared as per the norms of the scheme i.e. 5 scholarshipsper Institute based on

(i) merit of the students within the institute upto 5 scholarship per Institute .

In the 5th

meeting of IMC held on 20 June 2013 it was decided that a quota of

2 supernumerary seats for each college / institute would be provided, for

which the students would compulsorily have to apply through the web portal

of AICTE. Admission of students under the supernumerary quota would be as

per their option, subject to merit. The other 3 seats would be for the students

who had managed to get the seats on their own/merit (excluding management

seat). However, none of the students applied for the supernumerary seat but

filled in the portal after taking admission on their own or perhaps through the

so called NGOs. Since their admission to a particular collage was already a

fait accompli , AICTE had no option but to draw up the merit list institute-

wise on as-is-where-is basis with the limit of 5 students per institute. This was

discussed at length and the Committee decided to approve the same.

(ii) reservation norms of the State of J&K., out of 5 scholarships per institute, 3

scholarships were provided for open category, 1 for SC or ST category in

merit and 1 for Socially and Economically Backward Class . PH candidates

were accommodated horizontally. The list of Eligible candidates includes

students with provisional admissions letter .

(iii) In addition to the above 5 seats any student who gets admission to any of the

Centrally Funded Technical Institutions (CFTIs) on merit would also be

considered for scholarship .

The details for Scholarship for 2013-14 is as under

A B C D E F

Stream All Eligible

Applications

based on

verification

Eligible

Recommended

based on

(limit 5)

Ineligible

for

scholarship

based on

limit of five

Ineligible for

scholarship

based on

insufficient

documents

etc.

Total

ineligible

Engineering 3757 947 2810 657 3467

Medicine 274 94 180 119 299

General

Degree

1577 461 1116 322 1438

Total 5608 1502 4106 1098 5204

Total applicants reported for verification = B + E = 6706

Total ineligible applications (owing to ‘limit of Five’ and not fulfilling eligibility

criteria = D + E = 5204

Total Eligible applications for Scholarship ( with a ‘limit of Five’) = C = 1502

The Committee was of the view that bunching of students should not be allowed and AICTE

should go ahead as per the norms of the scheme i.e. 5 scholarships per Institute. The

Chairman mentioned that the Home Ministry’s representative had been reiterating the

importance of not allowing bunching of students in one institute. The idea was that the

students from J&K should have the feel of the entire country and not just limited to a few

cities/institutes.

Item No.4 To discuss release of scholarship to students of J&K for 2012-13 who

were found ineligible.

In the 6th IMC meeting, it was decided that the cases not considered for scholarship

due to following reasons may be considered, if the candidates have appealed / represented in

this regard and found eligible.

1. Incomplete documents

2. Absent during physical verification by the AICTE nominated experts

3. Date of admission not mentioned on the report of experts

AICTE informed that in all 1327 representations were received by AICTE as per the break-

up below:-

Sr. No. Details No. of representation

received

1 Incomplete Documents 437

2 Absent during physical Verification 209

3 Date of admission not mentioned 03

4 Others apart from 1 to 3 above 678

5 Total 1327

He further, informed that the candidates were called for verification of original documents on

7th

and 8th

of Oct, 2013 at AICTE HQs at New Delhi and further on 21st and 22

nd of Oct, 2013

at New Delhi and Mumbai .

Out of 1327 students, 482 number of students were found eligible for the award of

scholarship. The financial implication for award of scholarships to these additional eligible

students is as follows:-

S. No. Category Number of Students Financial Implication in Rs

1 Medical 22 47,81,200

2 Engineering 356 3, 73, 87, 887

3 General 104 73, 45, 602

Total 482 4, 95, 14, 689

The Committee considered and approved the award of scholarship to 482 additional

eligible students for the session 2012-13.

Item No.5 To discuss proposal regarding cases of short payment from Institutes only

on the basis of actual on submission of receipts.

The Committee noted that the matter had been adequately discussed and debated in the 6th

IMC meeting and reiterated the same for implementation. Hence payments to eligible

candidates be made towards hostel/mess/incidentals/rent, books, etc as per actuals and on the

production of receipts, subject to the ceiling as provided in the guidelines. The tuition fee

could be verified as per the norms laid down by State Fee Regulatory Authority.

Item No.6 To discuss issues relating to admission under Management Quota and

Admission after 30.09.2013

Chairman, AICTE informed that the following representations were received from

institutes in respect of their eligibility for scholarships for the year 2012-13.

1. A total of 164 students from 09 institutions admitted under “ Management Quota” and

2. A total of 116 students from 09 institutes admitted after cutoff date of 30.09.2012

The Committee reiterated that the decision taken by the 6th

IMC regarding admission

under Management Quota and Admission after the cut off date of 30.09.2013 should be

adhered to and such cases should not be considered for scholarship.In the IMC meeting held

on 23rd

August 2012 it was made clear that scholarship is given to students who get the seat

based on mean merit list and not through the management quotafor which the management

generally charges a premium.

Item No.7 To consider withholding and recovering of scholarship granted to student

as students were admitted under management quota in respect of Bhojia

Dental College & Hospital, HP for BDS programme.

The Chairman AICTE informed the Committee that one Institute named, Bhojiya Dental

College and Hospital was sanctioned Rs.4 lakhs for the following two students based on the

information submitted by the student and the institute.

1. Ms. Sabariya Latif Goni D/o Sh. Abdul Latif Goni

2. Ms. Syed Saiqa Showkat D/o Sh. Syed Showkat Hussain

However the institute vide their letter no. BDC/BHUD/S-1/7091 dated 07.08.2013 submitted

that the admissions were made under the management quota.

The Committee discussed the issue and decided that the AICTE should take refund

from the institute and also inform the students accordingly.

Item No.8 To discuss the proposal for release of 50% advance towards renewal of

scholarship in the academic year 2013-14.

The Committee recommended therelease of 50% advance towards renewal of

scholarships for the academic year 2012-13. However the Committee also recommended that

the Utilisation certificate of the grant already released may be obtained from AICTE before

releasing of the advance towards renewal of scholarships as per the prescribed format of

GFR.

Item No.9 VIP references – Recommendations received

The references received from VIP’s and corresponding IMC recommendation is as listed

below.

VIP reference from Recommendation IMC’s Comments

Shri NawangRigzin

Minister of Urban

Development and Urban

Local Bodies, Govt. of

J&K

Dated 07.10.2013

Enclosing

Memorandum from All the

Parents of Students of Leh

The parents of the students

from Leh whose wards

have completed their 12th

from outside the J&K State

have now requested that

they may also be

considered for grant of

Scholarship under the

Special Scholarship

Scheme for J&K Students.

The Committee discussed the matter

at length and decided that MHRD

cannot function outside the Scheme

which has been approved by the

Cabinet. Any change can only be

considered if the State government

gives its written request in this

regard that students outside the State

Board should also be considered in

which case the matter would be

taken before the Union Cabinet to for

consideration.

Shri Tara Chand,

Deputy Chief Minister,

J&K

Enclosed a representation

from

The parents of the 18

Same as above

students from Leh whose

wards have completed their

12th

from outside the J&K

State have now requested

that they may also be

considered for grant of

Scholarship Scheme for

J&K Students.

Letter dated 08.10.2013

from PMO forwarding a

copy of Chief Minister of

J&K Shri Omar

Abdullah’s letter dated

04.10.2013

Around 5000 scholarships

are offered to students of

J&K who are pursuing

studies outside the state.

Reportedly, 2858 students

were covered under the

scholarship while 2952

students were found

ineligible. The main cause

of ineligibility of students

is attributed to the role of

local NGOs who have

misled many students

seeking admissions in

various colleges who have

been given admission

against Management

Quota. These students who

got admissions against the

Management Quota were

unaware that they are not

eligible for the Scholarship

under J&K SSS.

To overcome the above

situation, one time

exemption may be granted

to them in relaxation of

rules framed under the

scheme.

To enhance the existing

ceiling of 5 Scholarships

per institution to the

maximum possible extent.

The committee discussed and

debated extensively on the matter

and the following points emerged.

1 The following categories of students

who were earlier not considered for

award of scholarships but had

represented were given a chance

and 482 eligible students have now

been recommended for award of

scholarship for the academic year

2012-13

1.Incomplete documents

2.Absent during physical verification

3.Date of admission not mentioned

on the report of experts.

- Those admitted after the cutoff date

of 30.09.2012and “Management

Quota” cannot be considered as this

would be against the eligibility

criteria and earlier IMC decision

respectively.

Enhancement of existing ceiling of 5

Scholarship would lead to

‘bunching’ of students which MHA

is not in favour of.

Shri Khalid Jahangir

Banday

Addl. Private Secretary to

Minister of Health and

Family Welfare

Enclosed representation of

40 J&K students of Savera

Group of Institutions.

Gurgaon stating that they

got admission in General

Quota but by mistake

college management

mentioned “Management

Quota” on the application

The committee discussed and

debated on the issue and it was

decided that such requests cannot be

considered as the institution

themselves had stated that the

students were admitted under

management quota.

form.

Prof. SaifuddinSoz MP,

RajyaSabha

Dated 09.05.2013

Timely release of

scholarship to J&K

students studying outside

the states suggested that the

scheme should be open

ended and not restricted to

5000

IMC took a decision in its 6th

meeting to release 50% advance

towards renewal cases so that timely

release can take place.

Regarding increase of number of

scholarships beyond 5000 ,necessary

amendment in the scheme will have

to be done through Cabinet approval.

Item No.10 Comments /recommendations received from Stakeholders

The Committee deliberated on the comments received from Ministry of Home Affairs and

Higher Education Department, J&K Government and decided that eligibility criteria should

be as per the norms of the Scheme.

Organisation Context of item Committee

recommendations

Ministry of Home Affairs Ministry of Home Affairs,

GOI submitted that the

scholarship should be give as

per inter-se merit of 5

students per Institute. Further,

Centrally Funded Technical

Institutes may be excluded

from the bunching norms of 5

students. Therefore, all

students being admitted in

Centrally Funded Technical

Institutes shall be eligible for

scholarships under the

Scheme.

Agreed to by the committee in

the 6th

IMC and would be

implemented from the

academic year 2013-14

Ministry of Home Affairs ,

Govt of India

Ministry of Home Affairs

recommended that based on

the migrant card the

scholarship facility may be

extended to the Kashmiri

migrants staying outside J&K

as well.

Any change can be considered

subject to submission of such

proposals by the State

government or any direction

from Govt of India after which

the approval by the Cabinet

will have to be soughtand the

scheme modified.

Higher Education Department,

J&K Govt.

Extension of the Scheme for

J&K Migrants is not justified

due to the following reasons:

i) Migrants who have

studied outside the state have

better percentage of marks

and hence as per the cut off

for grant of scholarship on the

basis of percentage marks

they will take whole chunk.

Any change can be considered

subject to submission of such

proposals by the State

government or any direction

from Govt of India after which

the approval by the Cabinet

will have to be sought and the

scheme modified.

ii) Separate scholarship

was proposed to Govt, of

India exclusively for

Migrants.

Item No 11: Any other matter discussed with the permission of chair.

During the meeting, AICTE brought to the notice of the Committee the following matters

which needed the attention of the committee.

1. Admission letters, certificates, other documents, and receipts produced not the

responsibility of AICTE / MHRD AICTE informed the Committee that students admitted under the General and

Medical streams in institutes which are in the domain of UGC/ DCI / MCI / NCI etc.

shall be the responsibility of the concerned regulatory authority. AICTE has already

sent a letter to all such regulatory authorities, seeking their reply in the matter. Since

AICTE is assisting IMC on the request of MHRD its role is that of an agency to

implement the scheme , the final responsibility of furnishing correct information

would be that of the student , institutions and the regulators.

2. Govt. of J&K having not filed affidavit for extension for admission date: In view of

the admission timeline laid down by the Supreme court for the year 2013-14, AICTE

had requested the Govt of J&K to file an affidavit for extension of the last date of

admission. It was informed that the affidavit is still not filed by the State govt.

3. Court matters: The Committee was informed about the following court cases.

Case-1 : SB.C W No. 11923/2013-titled as Eklavya Dental College and Hospital Vrs.

UOI and Ors.

Case-2: OWP No. 1283/2013-titled as Zahoor Ahmed Mir and Ors. Vrs. Union of

India and Ors.

Case-3: OWP No. 1353/2013 titled as Sajad Ali &Ors. Vs. U.O.I & Ors.

The Committee decided that AICTE shall take necessary steps as required in the

matter .

4. It was brought to the notice of Committee members that there was unwarranted

involvement / interference of some non governmental bodies notrecognized by the

State Govt who were creating confusion and probably even deriving pecuniary

benefits and cases of exploitation of students by such bodies was discussed. The

representative of Govt of J&K stated that the state govt. is aware of the fact and

taking appropriate steps including ordering of vigilance enquiries.

5. It was informed by AICTE that many institutes have admitted students without

charging any fee subject to the condition that their admissions will be final only after

their selection under the scheme. The committee took a serious note of the matter and

decided that from next year onwards the State Govt would take an active role in

proper dissemination of information and hand hold the students in filling the AICTE

portal through their state or state nominated agencies.

6. It was informed by AICTE that it has been receiving complaints from students about

lack of facility in the institutes. Most of these admissions were done by these so-

called NGOs on their own. One such complaint was with respect to Faiaz College,

Etawah, in which AICTE had referred the matter to UGC for action. It was informed

to the Committee that many students admitted to these institutes, were due to the

involvement of unscrupulous NGO.

The meeting ended with the vote of thanks to the Chair.

MINUTES OF THE 8TH

MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON 26TH

NOVEMBER 2013

The 8th

meeting of the Inter-Ministerial Committee on Special Scholarship Scheme for

Jammu & Kashmir was held under the Chairmanship of Secretary (Higher Education) on 26TH

of November, 2013 at 3:00 PM in Shastri Bhawan. The list of participants is enclosed.

The Chairman welcomed all the members and stated that a review meeting of the

scheme had been held in PMO on 19.11.2013. He conveyed to the members of IMC the

satisfaction expressed by PMO over the increasing number of scholarships under this scheme

from a mere 38 scholarship in the year 2011-12, to 2858 in the year 2012-13. However in terms

of reaching the full target of 5000 scholarship much still needs to be done. During the review

meeting the numerous representations received from the Ministers, public representatives,

parents, students and other bodies were also discussed. The Chairman stated that it was

important to call this meeting to consider if we can come to a solution where more number of

students who have already taken admission on their own could be included in the scheme up to

the financial equivalent of 5000 scholarships (or 5000 scholarships whichever reaches first )

approved under the scheme yet take care of not allowing bunching of students in a single

institute against which MHA has been expressing its concern from time to time. In this way the

objectives of the scheme of providing education plus exposure to a large number of students

from J &K to the rest of the country could be achieved.

Proceedings of the meeting, as per agenda items, are detailed below:

Item No.1 : To discuss the issue regarding re-allocation of students from the institutes

which have admitted more than 5 students in the academic year 2013-14 under the Special

Scholarship Scheme for J&K, to other institutes affiliated to the same University.

The Chairman invited suggestions from the members on the above issues including a

way for possible migration of students from institutes where more than 5 students have been

admitted. He however mentioned that he had discussed with UGC as well as AICTE and both

had serious reservations about the feasibility of migrating students to other institutes mid way

in the academic year. However this could be done in the second year after they have passed in

the first year.

Chairman, AICTE stated that we could provide scholarship to the eligible applicants

even beyond 5 to the extent possible in the first year and in the next academic year they could

be shifted to other institutes within the same University (wherever feasible) or to other

Universities in the region. Prior to providing of scholarship, an undertaking would be taken

from the students to this effect. He however expressed that migration of medical students,

including Dental & Nursing would be difficult without these regulators agreeing to such an

arrangement. Representative from Nursing Council of India informed that there is possibility of

migration of students from one institute to other if it is within the norms of the Council. It was

decided to take up the matter with both Nursing Council of India and Dental Council of India

separately too. Representative of Ministry of Health and representative of UGC agreed to

provide a list of Dental colleges and general colleges respectively where vacancies would be

available next year and stated that there should not be any problem in relocation of students

from other Dental or general institutes. With regards to supernumerary seats the representative

of DCI stated that it is not possible for medical and dental streams as there is no provision for

the same in MCI/DCI Act. Secy. HE stated that he would take up this matter with the Ministry

of Health GOI.

JS&FA stated that the guidelines provide for 5000 fresh scholarships every year. Out of

these, 4500 scholarships would be for general degree courses, 250 for engineering and 250 for

medical studies. There is a provision of Inter-changeability of slots among General Degree,

Medical and Engineering Streams, subject to the savings accruing from any shortfall in the

number of students opting for general degree courses. Hence, there cannot be a general policy

of accommodating all eligible applicants owing to financial limits.

The overall financial implications as per the guidelines is 74.125 Crore (General Degree:

Rs. 1.3 lakh x 4500 = 58.5 Crore + Engineering: Rs. 2.25 lakh x 250 = 5.625 Crore + Medical:

Rs. 4.00 lakh x 250 = 10.00 Crore). For the academic year 2013-14, AICTE has shortlisted in

total 5608 candidates and recommended 1502candidates with a rule of maximum five

students per institute , as per the details given below:

Stream All Eligible Applications

based on Verification

Eligible Recommended

based on Max. 5 Limit

ENGINEERING 3757 947

MEDICAL 274 94

GENERAL DEGREE 1577 461

TOTAL 5608 1502

Keeping in view the overall financial ceiling and provision of Inter-changeability of

slots among General Degree, Medical and Engineering Streams, subject to the savings accruing

from any shortfall in the number of students opting for general degree courses, it would be

essential to accommodate all the eligible 1577 general degree courses candidates. Subsequently

in Medical stream, i.e., 274 candidates are found eligible. This requires accommodating 274

total candidates, i.e. 24 candidates over and above the quota earmarked (250) for the Medical

stream, which is possible because of shortage of candidates in the General degree courses.

The financial implications in covering these students would be Rs. 31.461 Crore (General: Rs.

20.501 Crore and Medicine: Rs. 10.96 Crore). After accommodating all the General Degree

and Medical stream students, as detailed above, the balance funds available out of the overall

financial outlay of Rs.74.125 Crore, would be Rs. 42.664 Crore. This amount would

accommodate 1896 students from Engineering stream.

Stream

(A)

All Eligible

Applications

based on

Verification

(B)

Eligible

Recommended

based on Max.

5 Limit

(C)

Additional Eligible

candidates to be

accommodated taking

into account the

relocation proposal as

well as financial

constraints

(D)

ENGINEERING 3757 947 1896-947 = 949

MEDICAL 274 94 274- 94 = 180

GENERAL DEGREE 1577 461 1577-461 = 1116

TOTAL 5608 1502 2245

Total candidates who may

be accommodated in SSS for

J&K

3747

(C + D)

In view of the above, total additional students that can be accommodated in the

scheme would be 2245 in addition to 1502 candidates already approved as per the guidelines

in the 7th

IMC meeting held on 8th

November 2013..

The IMC recommended that for the current academic year, the above methodology of

accommodating the total eligible students 3747 (1502 + 2245), may be adopted subject to the

condition that in the next academic year the additional students would be relocated to other

institutions within the same University (wherever possible) or other University in the region

subject to vacancy in the second year and the student having passed the first year. AICTE will

obtain an undertaking from the students regarding their relocation to the other institutes as per

their preference or as per the allotment to be made by AICTE.AICTE should finalize the

procedure for relocation of students to various institutions in the 2nd

year in consultation with

the respective regulatory bodies, and submit a proposal to MHRD. IMC authorized

Secretary, MHRD to approve the proposal on behalf of the Committee.

Court Case.OWP No.1541/2913 Shahnaz Mushtaq & Ors Vs. State and Ors. .

The Petitioner has filed a case in the High Court of Jammu and Kashmir at

Srinagar/Jammu in respect of 49 students of Deshmesh College, Ram Krishna College and

NAISH College who were admitted in these colleges after the cut- off date and thus were not

eligible for award of scholarship. These students’ admissions were cancelled by these institutes.

The aggrieved party approached the High Court. The High Court issued an order on 28.10.2013

as follows:-

“Notice for objections. Meanwhile, position of the petitioners in pursuing the academic

course as well as release of scholarship, as is in vogue, shall no the disturbed.”

IMC recommended that AICTE should file an affidavit in the matter through its legal

counsel based on the merits of the case and defend the case effectively.

2. Involvement of the J&K State government critical for the success of this scheme:

The Chairman expressed the need for more active involvement of the State government in this

scheme as the State and its students are the biggest stakeholders. This year (2013-14) inspite of

the setting up of the web portal by AICTE and the decision of IMC in its 5th

meeting that

admissions to institutions would be done centrally by AICTE based on a common merit list

and the supernumerary seats created by UGC& AICTE, many of the students were misled by

so called ‘NGOs’ who got the students admitted on their own to private colleges. Most of the

students did not fill in the application in full or even state the choice of their institution. This

was despite AICTE holding several workshop in J&K and also advertising in the papers and

placing it on the website. The Chairman stressed that we need to take corrective action for

next year so that such things are not repeated. Secy. HE Govt. of J&K agreed to take all

possible steps for better dissemination of information regarding the scheme . It would set up

facilitation centres for the students and take the responsibility of inviting and scrutinizing the

applications . It was only with the involvement of J&K Government that the exploitation of the

students could be eliminated and the scheme could be implemented in its letter and spirit.

Secretary (HE), J&K Government was requested to submit a detailed proposal outlining the

modalities for setting up of facilitation centers in the State for providing handholding support

to the students to facilitate them in applying for the Scholarship. IMC recommended that the

State Government can invite and scrutinize the applications from the candidates and upload the

duly verified list of eligible candidates on AICTE’s web portal. AICTE would there after

provide centralized admission to the eligible students for the purpose of implementing the

Scheme, keeping in view the norms for bunching. ONLY THOSE STUDENTS WHO

APPLY THROUGH THE AICTE PORTAL AND ARE ALLOTTED COLLEGES /

SEATS OR THOSE WHO ARE ADMITTED TO THE CENTRALLY-FUNDED

INSTITUTIONS ON THEIR OWN MERIT WILL BE ELIGIBLE FOR THIS

SCHOLARSHIP FROM THE ACADEMIC YEAR 2014 -15 ONWARDS.

3. Management Quota

Secretary (HE), J&K Government expressed his concern that the candidates

rejected in the academic year 2012-13 on the grounds of ‘management quota’ should be

considered as the exclusion clause of the management quota was not envisaged in the original

scheme. Secretary (HE) GOI stated that the decision to exclude the candidates admitted under

management quota from the purview of the Scheme was the outcome of the 2nd

IMC meeting

held on 23rd

August, 2012 and the decision would be applied in respect of the admission taken

after the 2nd

IMC meeting. AICTE should ascertain whether admission of the students rejected

on the ground of management quota during the academic year 2012-13 were taken post 2nd

IMC

held on 23rd

August, 2012 or before.

4. Mid term Evaluation

As per the Guidelines of the Scheme, a mid-term evaluation of the Scheme would be

conducted after two years of operation. Since the scheme came into being in the year 2011 and

has completed two years, it was decided that a mid-term evaluation of the Scheme be

undertaken by MHRD by identifying a suitable independent agency for this purpose.

Summary of the IMC decisions is indicated below:-

1. 3747 eligible students (1502 + 2245) may be provided scholarship subject to the

condition that in the next academic year the additional students (2245) would be

relocated to other institutes within the same University (wherever possible) or other

University in the region, after AICTE obtains an undertaking from them regarding

their relocation to the other institutes as per their preference or as per the allotment to be

made by AICTE.

2. AICTE to finalize the procedure for relocation of students to various institutes in the 2nd

year as per decision of IMC . The other regulatory bodies to provide the lists of colleges

in each of the University area for relocation of students. Chairman to write to all the

regulatory bodies to supply this information on priority.

3. The court cases to be defended on priority basis.

4. State Government to invite and scrutinize fresh applications for the academic year 2014-

15.

5. MHRD to identify a suitable agency for conducting mid-term evaluation of the scheme.

The meeting ended with the vote of thanks to the Chair.

Minutes of 9th IMC Page-1

MINUTES OF THE 9th

MEETING OF INTER-MINISTERIAL COMMITTEE ON THE SPECIAL

SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON 25th

FEBRUARY, 2014 AT 03:00

PM IN SHASTRI BHAWAN, NEW DELHI

The 9th meeting of the Inter-Ministerial Committee on the Special Scholarship Scheme for Jammu &

Kashmir was held under the Chairmanship of Secretary (Higher Education) on 25th February, 2014 at 3.00 PM

in Shastri Bhawan, New Delhi. The Chairman welcomed all the members. The list of participants is enclosed as

Annexure-I. Proceedings of the meeting are detailed below:

1. Confirmation of the Minutes of the 7th and 8th Meetings of IMC held on 8th

and 26th

November,

2013 respectively: The Minutes of the 7th and 8th meetings of the Inter-Ministerial Committee on the

Special Scholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since no comments

were received on the Minutes, the same were confirmed.

2. Action Taken Report: The representative from the AICTE informed that the process for disbursement

of the Scholarship to the eligible students as approved by the IMC in the 7th and 8

th meetings has been

initiated and an amount of Rs 35,35,26,730/- has been released towards scholarships to 3294 students for

the session 2012-13 and Rs 49,59,283/- towards renewal scholarships to 402 students. Also Rs.

2,21,45,480/- towards fresh scholarships to 1224 students for the session 2013-14 has been released.

Attention of the Committee was invited on Item No.2 of 8th IMC, which reads “only those students who

apply through the AICTE portal and are allotted Colleges/ seats or those who are admitted to the

Centrally funded Technical Institutes on their own merit will be eligible for this scholarship from the

academic year 2014-15 onwards”. It was pointed out by the representative from the AICTE that

implementation of this may have practical difficulty and requested the IMC to revisit the decision.

Secretary (Higher Education) desired that a workable model for providing admissions to the students from

J&K Kashmir under the Scholarship Scheme keeping in view the bunching norms may be worked out by

AICTE and placed before the IMC in its next meeting.

3. To exclude Central Universities from the norms of bunching:

IMC decided that Central Universities may also be excluded from the bunching norms of 5

students.

4. To consider the students for award of scholarship, who had applied for Scholarship in the academic

year 2012-13 on 1.10.2012, after the cut-off date of 30.09.2012, which happened to be a holiday, as

per the advice given by the Assistant Solicitor General of India in J&K High Court :

In view of the legal advice tendered by ASG, it was decided that all such students who took admission on

1.10.2012 may be considered as eligible for award of scholarship provided they are otherwise eligible as

per the Scheme and are still pursuing the course. AICTE informed that there are 27 such students. The

award of scholarship to these students would involve an expenditure of Rs. 0.53 Crore. IMC approved the

proposal and advised AICTE to take appropriate action for award of Scholarship to such students, if

otherwise eligible.

5. To consider and release of additional fund of Rs. 60,14,675/- towards the revised claim for

482 students and 11 additions students found eligible for the session 2012-13: AICTE

informed that there is a requirement for an additional grant of Rs. 6014675/- towards the revised

claim for 482 students and 11 additional students totaling to 493 students found eligible for the

Academic year 2012-13.

6. To release the amount of Scholarship to additional 77 candidates who were admitted under

Management Quota but took admission in college before 23.08.2012, become eligible for SSS J&K

2012-13:

The representative from AICTE informed that as per the decision of the 8th

an exercise was undertaken to

ascertain the number of students who had taken admission under the Management Quota prior to the 2nd

meeting of the IMC held on 23.08.2012 and it was found that there are 77 such students. It was proposed

Minutes of 9th IMC Page-2

that these 77 students may be considered as eligible for the scholarship under the Scheme as they had taken

admission under the Management Quota before this category was made ineligible for the scholarship under

the Scheme. The estimated expenditure on this account was worked out to be Rs. 0.75 Crore.

7. To consider and approve the recommendation of the Fact Finding Committee constituted by

AICTE for the session 2012-13 :

The representative from AICTE informed that a fact finding committee was constituted by AICTE to

review all such cases where the students had claimed to have inadvertently written that they were admitted

under management quota. The Fact Finding Committee had found that there were 107 such students who

had inadvertently mentioned that they were admitted under Management Quota. These students were

otherwise eligible for the award of scholarship. The AICTE proposed that these 107 students may be

considered as eligible for the scholarship for the academic year 2012-13 and grant of Rs. 1,80,90,030/-

towards the scholarship to such additional 107 students may be released .

7(a) As regards the proposals in paras 4,5,6 and 7, it was decided that the funds already available with AICTE

would be utilized and no further funds be released for now as sufficient funds are available with AICTE.

8. Variations in payment towards Tuition fee, Hostel / Mess Charges, Books and

Stationery under SSS J&K for the year 2012-13 :

AICTE requested for payment of difference, amounting to Rs. 58,54,030/- due to short payment in respect

of tuition fee, hostel/Mess charges, books etc. in respect of 205 students from 13 institutes based on the

receipts submitted by the Institutes and disbursement of the scholarship.

The following table illustrates the consolidated scholarship approved for the academic year 2012-13 by the

IMC so far:

Sl.No. IMC

Meeting

No. of Scholarships approved Actual/ estimated

expenditure

Expenditure allowed as

per the ceiling in the

Scheme for the full

quota of scholarship

in a year

General Degree Medical Engineering Total

1. 5th

IMC 985 313 1560 2858 31.90 Crore

2. 7th

IMC 100 21 361 482 4.95 crore

3. 9th

IMC 4 1 6 11 .60 crore

4. 9th

IMC -- 8 69 77 .75 crore

5. 9th IMC -- 22 85 107 1.80 Crore

6. 9th

IMC

(short

Payment

cases)

.59 crore

7. 9th

IMC 6 21 27 0.53 crore

Total 1089 365 2081 3562 41.12 crore 74.125 Crore

The above table shows that IMC in its 5th and 7

th meetings approved scholarship to 3340 students (2858

+482). Further, IMC approves the award of scholarship to additional 222 students, as detailed above for

the academic year 2012-13, in its 9th meeting. The total financial outlay as per the ceiling provided in the

scheme guidelines for 3562 students works out to Rs 75.57 crore. However, the AICTE has informed that

the actual claim for 3562 students would be Rs 41.12 crore, including Rs. 58,54,030/- due to short

payment in respect of tuition fee, hostel/Mess charges, books etc, which is well below the financial ceiling

prescribed in the scheme guidelines.

Minutes of 9th IMC Page-3

AICTE to take further appropriate action for release of scholarship to the concerned institutes from the

funds already available with AICTE. In case AICTE needs more funds, they may submit proposal for

additional fund along with Utilization Certificate (UC) for the funds already released by Ministry of HRD

to AICTE.

9. Review of the status of releases (fresh and renewals) to the institutes by AICTE from the funds

placed at their disposal by the Ministry of HRD during the current financial year:

The committee was informed that till date less than 10% of total fund placed at the disposal of AICTE for

the Academic Year 2013-14 has only been disbursed to the Institutes for the scholarship. It was informed

that, in most of the cases the tuition and other fees which are being claimed by the Institutes are not

supported by the original receipts. In many cases, the institute is submitting the claims without appropriate

“undertaking” which is mandatory in respect of such students who have been admitted in an Institute in

excess of the bunching norms of five students per institute. Also claims from several colleges are not

supported by the results of last exam passed by the students, as the University has not yet declared the

result. The Chairman desired that issues regarding early disbursement of scholarship by AICTE may be

discussed with JS&FA, HRD under the approved guidelines of the Scheme and prevailing Financial

Norms.

It was further decided that a team of officers from Economic Advisor’s Bureau and AICTE may make a

visit to a few institutes to ascertain as to why the institutions are not submitting the required documents

required for processing the claims for award of the scholarships to the eligible students and submit a report.

10. Adopting revised guidelines of the Scheme, prepared on the basis of the various decisions taken by

IMC in the past:

The observations made by the AICTE on the revised draft guidelines were discussed by the IMC. The

decision of the IMC on each of the observations of the AICTE is indicated in the statement enclosed as

Annexure-II to the Minutes.

11. To consider reimbursement of tuition and other fees to Private / Deemed Universities and Medical

Institutes as per the submitted claims in absence of prescribed Fee structure by State Government:

The Committee was informed that as per the Guidelines of the scheme the Tuition Fee component of the

Scholarship is to be paid as per actual or as per the norms laid down by State Fee Regulatory Authority,

whichever is less and within the overall ceiling of the guidelines. However, in case of Private/Deemed

Universities, Medical Institutes etc. which do not come under the purview of any Fee Regulatory Authority

a decision needs to be taken whether the fee claimed by these Universities may be allowed within the

overall ceiling of the guidelines.

It was decided that the team of officers from Economic Advisor’s Bureau and AICTE, which would be

visiting the institutes to ascertain difficulties being faced by the institutions in submitting the required

documents required for processing the claims for award of the scholarships to the eligible students, would

also suggest modalities for settlement of the claims submitted by the Private/Deemed University/Minority

institutions.

12. For a decision on the representations received from Institutes / Students regarding the list of Eligible

/ Not Eligible Candidates for 2013-14 Uploaded on AICTE web portal: It was informed that AICTE

has received around 450 representations from the Students / Institutes under following categories –

(i) Representations from students who applied under the Seeking Admission category but

could not get admission in the allocated college.

(ii) From students who were found “NOT ELIGIBLE” by the Experts nominated by AICTE

due to incomplete documents. Such candidates are now submitting their documents

with request to consider them for the purpose of scholarship.

Minutes of 9th IMC Page-4

(iii) Representations from students whose names are included in the uploaded lists or those

who are seeking clarifications for not including their names in the list of eligible

students.

(iv) Representations from students for Change of college - Under this category the students

had changed the college for which proof of admission was submitted at the time of

document verification and the Council is receiving claims from new / Changed

college.

(v) Number of students who were “Absent” during the document verification are making

representations for consideration.

(vi) In few cases the name of eligible students were inadvertently not included in the

uploaded list, however, as per verification report student is eligible for scholarship.

(vii) Also the students of few colleges with similar names like Vivekananda Institute of

Technology and Vivekananda Institute of Technology (E) were merged in a common

list resulting 5 students to one college where as both colleges are different, such request

will add new colleges in the list and few students from the list of not eligible due to low

in merit may shift to list –I of the added college.

It was felt that since the entire quota of scholarship has been exhausted, there is no scope for further

inclusion of any new beneficiary

13. Council has received following representations from various sources. IMC may consider and decided

following points may be included in the agenda item for forthcoming IMC, prepared based on

representations:

The observations of the Committee are as under:

S. No.

Representation received

from Point raised Recommendations of the

Committee

1. Sh. Hassan Khan, IPS,

MP, Lok Sabha Ladakh (J&K)

Scholarship for Ladakh students

with 12th

class outside state : Shri Khan has raised case of 15

students studying in East Point College

of Engineering and Krupanidhi College

of Physiotherapy in Bangalore. He has

requested for consideration of these

students for scholarship as an exception

for Ladakh region where there are not

many good quality higher secondary

Institutions based on fact. Therefore,

these students do not have any other

choice but to pursue their higher

secondary education outside the state of

J&K. Moreover, he has mentioned that

these students are from very poor

background and belong to far flung area

of Ladakh and they deserve to be

benefitted from the scholarship scheme.

Similar applications received for

consideration of 12th outside J&K

students from i) Mansoor Ahmed Bhat,

The request may not be

accepted, since such candidates

are not covered under the

eligibility criteria of the scheme.

Minutes of 9th IMC Page-5

BCA student, HRIT, Ghaziabad, (ii)

Qamr U Saqib, BDS student,

Vananchal Dental College, Jharkhand. 2. Ms. Rabia Baji, All India

Centre for Urban and

Rural Development

(AICURD), an NGO.

Bunching of Students: Ms. Baji has

raised concern for limit 5 scholarship

per institute, which she thinks amount

to denial of fundamental right of a

student to select college of study. She

has mentioned that the this is not a

reimbursement scheme but a

scholarship scheme under peace

process CBM from PMOs office.

Similar applications received for

removal of the clause from Director,

Rohtak Institute of Engineering &

Management, Rohtak, Haryana.

IMC in its 5th meeting held on 20

June 2013 decided that a quota

of 2 supernumerary seats for

each college / institute would be

provided, for which the students

would compulsorily have to

apply through the web portal of

AICTE. Admission of students

under the supernumerary quota

would be as per their option,

subject to merit. To avoid

bunching of students in any one

particular institute and to have an

even distribution of students

amongst various institutes across

the country, it was decided that

only 5 students in a particular

college would get scholarships

under this scheme regardless of

the number of students from

J&K admitted in a particular

college, including the students

admitted under the

supernumerary quota.

Further, the IMC in its 8

th

meeting held on 26 Nov. 2013

recommended that for the

current academic year 2245 new

students in addition to 1502

students admitted based on the

above recommendation of IMC

may be considered for

scholarship subject to condition

that they will be relocated in

next academic session. However,

the ceiling is not applicable to

Centrally Funded Institutes /

Universities.

The ceiling of maximum five

students in Private and Self

Financing Institutes may be

applied scrupulously from the

next academic session.

3. Sh. Syed Asgar Ali,

Member, J&K Legislative

Council .

Extortion of money by NGOs : Has

raised case of Shri Saqib Rashid

Magrey who has secured his seat in

B.Tech under Spl. Scholarship Scheme

of MHRD through JKPF ( Jammu &

Kashmir Peace Foundation ) in Aadesh

Institute of Engineering and

Technology, Chandigarh campus by

The state government has to take

appropriate action in the matter

Minutes of 9th IMC Page-6

The meeting ended with the vote of thanks to the Chair

***************

paying Rs.50,000/- to JKPF. (The candidate has not been

recommended for scholarship for lower

merit).

Similar applications received from (i)

Mohamad Ishaq Wani, regarding

extortion by NGOs. 4. Sh. Jugal Kishore Mishra,

MLC, J&K

Inclusion of Institutions located in

J&K under Special Scholarship

Scheme: Shri Mishra has requested

inclusion of state institutions under the

scheme as these colleges are at par with

the colleges functioning in other parts

of the country. Moreover, this will also

add to state economy by infrastructure

development and employment

generation.

Similar application received from

FORCE (Forum of Recognized

Colleges), Jammu regarding inclusion

of J&K Institutes.

The request may not be

accepted, since it does not fulfill

the criteria laid down in the

guidelines of the scheme.

5. Sh. Khadim Hussain

Khatri, Chairman, Khwaja

Gharib Nawaz college of

Nursing :

Inclusion of B.Sc(Nursing) course in

Medical category : In support of the

proposal Sh. Khatri has mentioned that

B.Sc(Nursing) is a four year

professional degree course linked to

Medical profession.

It was decided by the Committee

that B.Sc. (Nursing) Course

cannot be considered under the

Medical Stream.

6. Sh. Ghulam Mohammad

Dar

Including name in eligible student : F/o Qamar U Saqib has requested to

include name of his son in the list of

eligible student. The candidate was not found eligible as

he passed class-XII exam from outside

J&K. he has further stated that during

the year 2010, the Kashmir valley was

going through a terrible phase. The

2010 turmoil leads to closure of all the

education institutions to almost three

months. The youth was more and more

getting involved in the incidents of

stone pelting. So as to protect my ward

from the ill effects of stone pelting and

other dire consequences, I admitted my

ward to an institution outside state

despite having low income so that he

could continue his studies and make

sure his career remains safe.

The committee reiterated that

only those candidates to be

considered for the purpose of

Scholarship who fulfill all the

criteria laid down in the

Guidelines of the Scheme.

Minutes of 9th IMC Page-7

Annexure- I

List of members attended the meeting

1. Shri Sheikh Mustaq (Secretary), Higher Education.’

2. Shri A.S. Pant , Vice Chariman, AICTE

3. Shri Biswaranjan Sasmal, Director, (Education), M/o TA,

4. Sanjay Roy, Director, MHA

5. Shri Sube Singh, Director, M/o HFW

6. Dr. Sunita Siwach, DS, UGC

7. Shri Partap Singh, DS (Finance), HRD

8. Dr. Sandeep Bansal , Department of Sci. & Tech.

MINUTES OF THE 10th MEETING OF INTER-MINISTERIAL COMMITTEE ON SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON

17th April, 2014

The 10th meeting of the Inter-Ministerial Committee on Special Scholarship Scheme for

Jammu & Kashmir was held under the Chairmanship of Secretary (Higher Education) on 17th

April, 2014 at 3.00 PM in Shastri Bhawan, New Delhi Chairman welcomed all the members.

The list of participants is enclosed at Annexure-I. Proceedings of the meeting, as per agenda

items, are detailed below:

Item No.1 Confirmation of the Minutes of the 9th Meeting of IMC held on 25th

February, 2014:

The Minutes of the 9th meeting of the Inter-Ministerial Committee on Special

Scholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since no comments

were on the Minutes, the same were confirmed.

Item No.2 Action Taken Report on the decisions taken in the 9th Meeting of the IMC

held on 25th February, 2014.

IMC noted the ATR on minutes of last IMC submitted by AICTE and accepted the

Action Taken Report on all the items except item No.12 which relates to ‘decision on the

representations received from Institutes/Students regarding the list of Eligible/Not Eligible

Candidates for 2013-14 uploaded on AICTE web portal.’ The IMC decided that since the

maximum number of scholarships, possible within the financial ceiling have already been

approved by the IMC for the academic year 2013-14, there is no scope for award of any further

scholarships to the students belonging to the said academic year.

Item No. 3: To consider and approve the revised procedure for the scheme for 2014-15.

Chairman, AICTE presented the proposed methodology to be adopted for the

implementation of SSS for the year 2014-15, which is place at Annexure-II The methodology is

based on the policy decision taken in the 8th IMC which states that “ONLY THOSE

STUDENTS WHO APPLY THROUGH THE AICTE PORTAL AND ARE ALLOTTED

COLLEGES / SEATS OR THOSE WHO ARE ADMITTED TO THE CENTRALLY-

FUNDED INSTITUTIONS ON THEIR OWN MERIT WILL BE ELIGIBLE FOR THIS

SCHOLARSHIP FROM THE ACADEMIC YEAR 2014 -15 ONWARDS.” The proposed

methodology to select the eligible candidates for allotment of colleges/ seats and consequential

award of the scholarships under the Special Scholarship Scheme for J&K was discussed in

detail by the IMC.. Further the admission is proposed to be done through “Counselling” at a

centralized place in the state of J&K

It was decided that in case of General and Engineering programme the applicants will

only be selected for TWO supernumerary seats created in each of the Institutes by the regulatory

authorities UGC and AICTE. In case of Medical stream, Pharmacy and Architecture it was

decided that all the interested institutes offering approved courses ,will be invited to give their

willingness to offer seats (a minimum of TWO seats) for SSS for J&K through a Public notice in

leading Newspapers. Therefore, under Medical stream, the applicants will be evenly allocated to

Institutes who have given willingness to admit students under the scheme; as such number of

students in Medical stream may exceed two students per Institute.

Secretary, Higher Education, Government of Jammu and Kashmir informed that the State

Government is ready to take the responsibility to operate the facilitation centers for uploading

the application on AICTE portal and document verification of the applicants. The list of eligible

candidates prepared on the basis of eligibility criteria of the scheme and percentage of marks

obtained by the applicants will be used by AICTEfor making the category and stream wise merit

list. Further the state Government agreed to provide all necessary administrative support during

the process of allocation of seats by the method of Counselling.

Chairman, IMC requested representative from UGC to provide list of all the colleges

affiliated with the Universities approved by UGC along with the courses being offered by such

colleges to facilitate the applicants for selection of course and college of choice.

After detailed discussions, IMC approved the methodology presented by Chairman

AICTE for allocation of seats and the activity schedule as placed at Annexure – II.

Item No. 4: Status of release of payment under SSS for new cases of 2013-14 and renewal of

candidates admitted in previous years

The status of release of payment under was presented to IMC for information.

It was informed that in order to process the pending claims as per the revised procedure,

AICTE constituted Scholarship Disbursal Committee comprising of Experts taken from various

institutes / Universities. A FIVE day schedule from 4th April to 9th April 2014 was advertised in

leading newspapers, wherein the institutes were invited with all the relevant documents for

settlement of their scholarship claims. A List of 391 Institutes (who had still not settled their

scholarship claims) was uploaded on the AICTE portal, mentioning (against each institute) the

required documents. The Heads of Institutions seeking pending scholarships under the Special

Scholarship Scheme for J&K were requested to appear in person before the Scholarship

Disbursal Committee as per following schedule at AICTE meeting Room, 7th Floor, Mayur

Bhavan, Shankar Market, New Delhi.

Chairman, IMC appreciated the efforts put in by AICTE to release pending scholarship

by the method of Scholarship Disbursal Committee and desired that a last opportunity may be

given (a final drive of 2 to 3 days similar to the one carried out from 4th to 9th April 2014) to all

such Institutes who have not submitted the claims till date.

JS& FA (MHRD) suggested that, in respect of institutions with less number of students, it

may not be feasible for the institute to come before a committee on a specified date. All such

cases may be processed as per the prevailing procedure on submission of all the required

documents by the institute.

The meeting ended with vote of thanks to the chair.

ANNEXURE-1

LIST OF PARICIPANTS S.No. Name & Designation Name of the

Ministry/Department 1 Sh. Yogendra Tripathi JS&FA, MHRD

2 Sh. Sheikh Mushtaq, Secretary

Higher Education J&K

3 Sh. A.S. Pant, Vice Chairman

AICTE

4 Sh. Sube Singh, Director

M/o Health & F. W.

5 Sh. Sanjay Rai, Director

MHA

6 Sh. V.P Garg Planning Commission

7 Sh. Biswaranjan Sasmal Ministry of Tribal Affairs

8 Dr. Sandeep Bansal D/o S&T

9 Dr. Sunita Siwach UGC

10 Smt. Renu Sobti, JA

Planning Commission

11 Sh. T.V.A.Ram, DS

M/o SJ & Empowerment

ANNXTURE-II

METHODOLOGY TO BE ADOPTED FOR ADMISSION

USING THE METHOD OF COUNSELING

Preamble:

For the academic year 2014-15, only those eligible candidates, whose names are uploaded on the

AICTE web portal, and provided Centralized Admission to institutes / colleges approved by

AICTE, UGC and / or any other regulatory authority would be considered for the award of

scholarship, as per the ceiling of number of scholarships specified, stream-wise, in the scheme.

Students admitted to Centrally Funded Institutes / Universities on their own or otherwise and

by virtue of their own merit at the national level would also be considered for the award of

scholarship provided they are eligible as per thescheme guidelines

For Admissions to Engineering Stream, AICTE will provide a list of approved

Institutions, the courses offered by them , (state wise) for the benefit of students.

For Admissions to General Education Stream, UGC will provide a list of approved

Institutions, the courses offered by them, (state wise) for the benefit of students.

For Admissions to Medicine Stream, AICTE, will invite all the interested institutes

offering courses approved by MCI, DCI, NCI etc to give their willingness to offer seats

(a minimum of TWO seats) for J&KSSS through a Public notice in leading Newspapers.

This list of approved Institutions, the courses offered by them, will be provided (state

wise) for the benefit of students.

For Admissions to B Arch and B Pharm coming under Engineering Stream, and General

Education Stream respectively, AICTE, will invite all the interested institutes offering

such courses to give their willingness to offer seats (a minimum of TWO seats) for

J&KSSS through a Public notice in leading Newspapers. This list of approved

Institutions, will be provided (state wise) for the benefit of students.

All the above mentioned lists would be available to the students, to enable them to come

prepared with their choices for getting the best seat of their choice in Counselling round.

The following methodology will be adopted for admission to various streams of education stage

wise.

Stage 1: Online Registration and display of Merit List stream wise.

All the eligible students shall register ONLINE on the AICTE portal through the

various facilitation centers in the state of J&K or by any other method they may

choose. The original document verification shall also be done during this period only

at the chosen facilitation centers.

A merit list will be prepared stream wise (Separate for Engineering / Medicine / and

General streams) based on the marks obtained at Std XII (or Equivalent) examination.

In case of a ‘tie’, the following rule shall apply:

i) Aggregate marks in Class XII Examination

ii) Aggregate marks in Class X Examination.

iii) Date of birth of the student [elder student to be given preference)

Grievances, if any, will be invited from the applicants, in the event of any error found

in respect of incorrect data filled in respect of any applicant. The same will be

corrected in the database, and the FINAL MERIT list will be displayed stream wise.

Also the COMBINED MERIT LIST of all the streams, if needed, will also be

prepared.

The List of all the colleges / universities, where the students can seek admissions

based on such list being made available from UGC , AICTE, MCI will be displayed,

state wise for the benefit of students. A maximum of TWO seats will be filled in each

of the institutes / universities.

Stage 2: Sequence for Admission Round by COUNSELLING:

The following sequence will be adopted in respect of the Admissions of students for SSS.

a. Admissions for GENERAL STREAM students – In view of the fact that the number of

applicants (aspirants) for GENERAL STREAM is usually less than the number of

scholarships (4500 numbers) , it is appropriate to conduct the admissions in this stream. In

doing so, the status of leftover seats to be transferred to Engineering and /or Mediccal

streams becomes clear.

b. Admissions for MEDICAL STREAM students – In last two years, it is seen that the number of

applicants for MEDICAL STREAM is usually near to or slightly more than the number of

scholarships (250 numbers). Therefore, the next round of admissions for this stream will give

a clear picture of the number of students to be admitted in ENGINEERING STREAM after

inter- stream transfer.

c. Admissions for ENGINEERING STREAM students – It is observed that the largest numbers

of applications are received from aspirants from ENGINEERING STREAM. Hence a clear

idea of the number of students to be accommodated after spill over from the other two

streams becomes abundantly clear and hence, the admission to this stream is proposed to be

done at the end.

Details of procedure for the conduct of admission round by counselling

Based on the number of scholarships / number of applicants, the seats to be filled under Open

and Reserved category will be calculated. The percentage of seats for General / reserved

category is as below.

Scheduled Caste – 08%

Scheduled Tribe – 11%

Socially and Economically Backward Category – 25%

General Category – 54%

Reservation for Persons with Disability – 3% ( to be done horizontally)

The procedure for admissions through counselling will be conducted in three rounds as below

ROUND 1

All the candidates (General / reserved) of all the categories shall be considered for

allotment as per their inter se merit. A maximum of TWO seats may be allotted to

each institute.

Reserved category candidates shall be considered for allotment in open category seat

by virtue of their merit or in their respective category of reservation if General

category seats are not available at their merit.

Persons with Disability category candidates shall be considered for allotment for the

seats by virtue of their merit or in General category as per their inter-se merit, if the

seats reserved for Persons with Disability are not available at their merit

ROUND 2

The seats reserved for Reserved category candidates remaining vacant at the end of

Stage 1, shall be considered for allotment to the candidates of all the reserved

categories together, on the basis of their inter se merit.

ROUND 3:

The seats remaining vacant after completion of Round -2, shall be considered for

allotment to all the candidates (general / reserved) on the basis of their inter se merit.

Stage 3: Award of scholarships to the students admitted to Centrally Funded Educational

Institutes (CFEIs) on their own merit.

All the students admitted in CFEIs will be provided scholarships under the SSS for J&K,

subject to their eligibility as per the scheme guidelines.

TENTATIVE ACTIVITY SCHEDULE

S.No. Activity Time schedule

1 Workshop for State Government

Officers at Jammu and Srinagar to

explain the procedure for admission

April End

2 Issue of public notices for awareness of

stakeholders

First week of May

3 Online application and original

document verification by candidates

through the facilitation centers in the

state of J&K.

20 May to 10th June ( 3 weeks)

4 Display of category wise merit in all

three programs of General, Engineering

and Medical

13th June 2014

5 Final Merit list after any corrections 16th June 2014

6 Allocation of two seats to applicants in

the Engineering and General Program

through counseling and issue of letter of

admission

20th June to 27th June 2014 ( one

week)

7 Reporting of the students to the

allocated Institute

Latest by 7th July 2104 2014

8 Submission of all documents by the

Institutes to which students are

allocated towards the scholarship claims

for processing the claims

Upto 31 July, 2014

9 Registration of CFEI admitted students

and Admission to additional seats

4th August to 10th August 2014

10 Disbursal of Fees to institutes 15th September 2014

MINUTES OF THE 11th MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON 25th June, 2014

The 11th meeting of the Inter-Ministerial Committee on Special Scholarship

Scheme for Jammu & Kashmir was held under the Chairmanship of Secretary (Higher Education) on 25th June, 2014 at 4.30 PM in Shastri Bhawan, New Delhi. The list of participants is enclosed at Annexure-I.

The Chairman welcomed all the participants. Proceedings of the meeting, as per

the agenda items, are detailed below: Item No.1: Confirmation of the Minutes of the 10th Meeting of IMC held on 17th April, 2014:

The Minutes of the 10th meeting of the Inter-Ministerial Committee on Special Scholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since no comments were received on these Minutes, the same were confirmed. Item No.2: Action Taken Report on the decisions taken in the 10th Meeting of the IMC held on 17th April, 2014.

IMC noted the ATR on minutes of last IMC submitted by AICTE and accepted the same. Item No. 3: To consider and approve benefit of the scheme to additional students for the academic year 2012-13 out of available funds.

Chairman, AICTE indicated that for the Academic Year 2012 – 2013, fresh scholarship

was approved for a total of 3562 students and a sum of Rs. 41.04 Cr. was disbursed. Further,

out of 3562 students, renewal scholarship has also been disbursed to 2012 students amounting to

Rs. 24.22 Crore. The scholarship to the remaining students could not be disbursed due to non

submission of UCs and affidavits by the concerned Institutes.

Chairman, AICTE informed that due to various representations received from the

students, AICTE conducted a program of re-verification of documents on 29th

and 30th

May

2014. During the re-verification exercise, 242 additional students were found eligible

for award of scholarship for the academic year 2012 – 2013. He further explained that some of these students could not make themselves available for physical verification or

were unable to submit complete documents or some students had entered wrong data regarding their date of admission or inadvertently indicated that they were admitted

under management quota in their on-line form. It was also indicated by him that out

of these 242 students , physical verification is needed to be carried out in respect of 144

candidates before taking a final decision about their eligibility. He proposed that

scholarships to these students may be awarded as it is within the physical and

financial ceiling stipulated in the scheme. The net additional outflow on fresh as well as

renewal for these additional students will be Rs. 9.54 Cr. (calculated at maximum limits).

After much deliberation, the IMC felt that these 242 students may be

considered for award of scholarship provided the AICTE confirms their eligibility. Therefore, it was decided AICTE should first carry out the physical and document verification in respect of the 144 students, whose physical verification is yet to be undertaken and then come up with a complete list of students who are finally found eligible for award of scholarship before the next IMC for approval. Item No. 4: To consider and approve the benefit of the scheme to additional students for 2013-14 out of the available funds.

Chairman, AICTE indicated that for the Academic Year 2013 – 2014, a total of 3747

students were approved for Scholarship and scholarship has been disbursed to 2781 students

amounting to Rs. 34.35 Cr. at actual. The scholarship could not be disbursed to the remaining

966 students due to non submission of receipts, and affidavit by these students / institutes

concerned. The estimated scholarship amount, calculated on maximum limits, for these 966

students would be Rs. 21.88 Cr.

Chairman, AICTE informed that due to various representations received from the

students, AICTE conducted a program of re-verification of documents on 26th

to 28th

May 2014.

During the re-verification exercise, 2584 additional students (276 - General stream, 144 -

Medicine stream and 2164 -Engineering stream) were eligible for scholarship for the

academic year 2013 – 2014. He explained that some of these students could not make themselves available for physical verification earlier or were unable to submit complete documents during document verification exercise.

He further stated that the financial limits for award of 5000 scholarships in an

Academic year is approximately Rs. 75.00 Crore. Out of which expenditure incurred

and anticipated in respect of the students already approved for the Scholarship for the Academic year 2013-2014 is Rs. 56.23 Crore. There would be a savings of Rs. 18.86

Cr.(approx.) Therefore, out of 2584 candidates, only 276 students belonging to general stream,

144 to medicine stream and 418 to engineering stream (Total 838 students) can be

accommodated from the available funds Rs. 18.76 Crore (calculated on maximum limits of

scholarship amount for academic year 2013 – 2014).

It was also indicated by him that out of these 838 students , physical verification is

needed to be carried out in respect of 65 candidates before taking a final decision about their

eligibility. He proposed that scholarships to these students may be awarded as it is

within the physical and financial ceiling stipulated in the scheme. The net additional

outflow for these additional students will be Rs. 18.76 Cr. (calculated at maximum limits).

After much deliberation, the IMC felt that these 838 students may be considered for award of scholarship provided the AICTE confirms their eligibility. Therefore, it was decided AICTE should first carry out the physical and document verification in respect of the 65 students, whose physical verification is yet to be undertaken and then come up with a complete list of students who

are finally found eligible for award of scholarship before the next IMC for

approval. Item No. 5: Counseling for academic year 2014 – 2015 It was decided after due deliberations that centralized counseling for the academic year 2014-15 for all eligible registered students would be carried out by AICTE in close coordination with the Education Department, J&K Government at a suitable centre, preferably Srinagar. Secretary, Higher Education Government of J&K assured full cooperation and assistance for smooth conduct of counseling of all the eligible students. Item No. 6: Extension of current period of on-line Registration of students for

2014-15

In view of the large number of students of J&K participating in the on-line registration process for the academic year 2014-15 and to give the students ample time to avail the benefit of the Scheme, IMC decided that the last date for on-line Registration process may be extended by 7 days i.e. up to 10th July, 2014. The meeting ended with vote of thanks to the chair.

ANNEXURE-1

LIST OF PARTICIPANTS IN THE 11TH MEETING OF INTER-MINISTERIAL COMMETTEE OF

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR HELD ON 25TH JUNE

2014 AT 4.30 PM

1. Secretary (HE) (In chair)

2. Dr. S.S. Mantha, Chairman, AICTE.

3. Sh. Yogendra Tripathi, JS & FA

4. Shri R.C. Meena, EA, MHRD.

5 Shri Sheikh Mustaq Ahmad, Secretary (HE), J & K.

6 Smt. Renu Sobti, JA, Planning Commission.

7 Shri Sandeep Bansal, D/o Science & Technology.

8 Smt. Monika, UGC.

9. Shri Manoj Kumar Kejrewal, Director, MHRD.

10 Shri T.S. Rautela, Under Secretary, MHRD.

11 Smt. Ruchika Bhagat, Assistant Director, AICTE.

MINUTES OF THE 13TH

IMC MEETING HELD ON 17.11.2014 AT 5:00 P.M. IN THE

CHAMBER OF SECRTARY (HE)

13th

meeting of Inter-Ministerial Committee (IMC) on Special Scholarship for Jammu

& Kashmir was held under the Chairmanship of Secretary (HE) at 5:00 p.m. on 17.11.2014

in his Chamber to discuss mainly the following issues:-

1. Requirement of funds for release of renewal and fresh scholarship during 2014-15

to students admitted in 2012-13, 2013-14 and 2014-15 academic years.

2. Approval of procedure and list of students admitted under J&K SSS for the

Academic year 2014-15 through the process of centralized counselling.

3. Colleges refusing admission to students who have been provided provisional

letters under centralized counselling by AICTE.

A list of participants is enclosed:

Chairman, AICTE gave a brief description of the Scheme and raised the issues which

needed IMC’s directions. The issues raised were regarding the representations received from

the students for not being considered for award of scholarship as they had taken admission on

their own or could not participate in the counselling process on the scheduled date.

Chairman, AICTE was of the view that as per the Supreme Court directions, admission

cannot be granted beyond 5th

September, 2014. The IMC decided that counselling cannot go

on indefinitely and admission and scholarships to the students cannot go beyond the

counselling process just for meeting the target.

Chairman, AICTE also appraised the Committee regarding colleges which have

refused to give admission to the students to whom provisional admission letters were issued

during the counselling process. It was decided that the grant to such colleges should be

stopped.

Regarding release of funds for the academic year 2012-13, 2013-14, the Committee

was of the view that the release of renewal scholarship is a routine matter and AICTE should

go ahead with the release of renewal scholarship after following the due process. IMC further

approved the procedure adopted for admission on the basis of counselling and also the 2102

students selected for admission under the scheme for the academic year 2014-15. AICTE was

asked to ascertain as to how many students who were granted admission actually joined the

college/institutes and to submit a proposal to the Programme Division for release of the fresh

scholarships.

Chairman observed that for improvement of the implementation of the scheme, every

effort should be made to initiate the scholarship process well in advance and directed AICTE

to upload the list of all approved engineering colleges and other colleges approved under

Section 12B of the University Grants Commission Act, 1956, on the website of AICTE and

the Higher Education Department of the J&K Government, so that the students are aware of

the colleges, where they can seek admission. Chairman was of the view that AICTE may

explore the possibility of increasing the number of admission under Supernumerary Quota to

5 per institute for colleges/universities approved under Section 12B of the University Grants

Commission Act, 1956. A letter to be sent to Secretary (Health) requesting him for

earmarking two supernumerary seats in each of the medical colleges under Medical Council

of India.

Representation has been received from J&K Government regarding students not being

considered under the scheme as they have studied outside the State of Jammu & Kashmir

under the Good Will Mission. The Committee was appraised that as per the scheme, the

awardees under the Special Scholarship Scheme for Jammu & Kashmir would be selected

only from amongst the students who appear for the Class XII or equivalent exam through the

State Board of Jammu & Kashmir and CBSE affiliated schools located in Jammu & Kashmir.

In light of the above the Committee decided that such students may not be considered for

award of scholarship.

Summing up the discussions, the following decisions, inter alia, were taken.

(i) Fresh Scholarship for the academic year 2014-15 to be released after ascertaining

that how many students actually took admission after counselling.

(ii) Clause of Section 12B of the University Grants Commission Act, 1956, cannot be

relaxed as it would compromise the standard of college/institute.

(iii) Mid-term appraisal of the scheme to be undertaken immediately.

(iv) AICTE to initiate the counselling process for academic year 2015-16 well in time

and also the counselling to be made broad- based to enable more and more

students to apply for the scholarship.

******

LIST OF PARTICIPANTS IN THE 13TH MEETING OF INTER-MINISTERIAL COMMETTEE

OF SPECIAL SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR HELD ON 17TH

NOVEMBER 2014 AT 5.00 P.M.

1. Secretary (HE) (In chair)

2. Dr. S.S. Mantha, Chairman, AICTE.

3. Shri Rajit Punhani, JS, MHA.

4. Shri R.C. Meena, EA, MHRD.

5 Smt. Renu Sobti, JA, Planning Commission.

6 Shri V.P. Garg, Planning Commission.

7. Dr. Sandeep Bansal, Scientist C, D/o Science & Technology.

8. Shri Fazal Mahmood, D/o Higher Education.

9 Shri Anil Salgotra, Higher Education J&K.

10. Dr. Sunita Siwach, UGC.

11. Dr. J.S. Sandhu, UGC.

12 Shri Manoj Kumar Kejrewal , Director, MHRD.

13 Dr. R. S. Rathore, Director , AICTE.

14 Smt. Pratibha Saxena US, MHA.

15 Shri Binod Kumar Sharma, US , MHRD

MINUTES OF THE 14th MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON

27th April, 2015

The 14th

meeting of the Inter-Ministerial Committee on Special Scholarship Scheme for

Jammu & Kashmir was held under the Chairmanship of Secretary (Higher Education) on 27th

April, 2015 at 11.00 AM in the Conference Room of Shastri Bhawan, New Delhi. The list of

participants is enclosed at Annexure-I.

The Chairman welcomed all the participants. Proceedings of the meeting, as per the

agenda items, are detailed below:

Item No.1: Confirmation of the Minutes of the 13th

Meeting of IMC held on

17th

November, 2014:

The Minutes of the 13th

meeting of the Inter-Ministerial Committee on Special

Scholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since no comments

were received on these Minutes, the same were confirmed.

Item No.2: To consider the revise procedure for grant of scholarship from 2015-

16 onwards.

On the issue of revised procedure it was decided that the procedure followed in 2014-15

should continue and counseling should be organized in the 1st week of July, 2015 at Srinagar or

any other venue in consultation with the State Government. Through counseling AICTE to

provide admission to 2 supernumerary seats in Universities/Colleges/Institutions approved under

12 B of UGC Act, and AICTE recognized intuitions. UGC will provide the course wise list of

Institution approved under 12 B of UGC Act to AICTE for including the names of colleges for

counseling. Further, the students who have applied online on AICTE portal would also be

eligible for scholarship if they have taken admission on their own to the College / Institutes/

Universities approved under 12 B of UGC act OR recognized by AICTE and having atleast one

NBA accredited course. As the supernumerary quota is not available in Medical colleges the

students who have taken admission on their own and have applied online at AICTE portal

would be eligible for the scholarship as such seats under Medical Stream will not be allotted

through counseling. All the scholarship to be disbursed directly in to the bank account of the

students which needs to be seeded with the Aadhar number.

Item No. 3: To discuss the issue regarding re-allocation of students from the institutes

which have admitted more than 5 students in the academic year 2013-14 under the Special

Scholarship Scheme for J&K, to other institutes affiliated to the same University.

The IMC after detailed discussion decided that the additional 2245 students of 2013-14

could continue in the institutes/universities in which they were provided admission and granted

scholarship. It was further stated that the Scholarship should be disbursed directly in to the bank

account of the students through DBT scheme with Aadhar number.

Item No. 4 & 5 : To consider and approve the benefit of the scheme to additional students

for the academic year 2012-13 and 2013-14.

The committee was of the view that the 213 and 838 additional students of 2012-13 and

2013-14 respectively could be provided fresh and renewal scholarship.

It was further decided that scholarship would be disbursed directly in to the bank account

of students, through DBT which should be seeded with the Aadhar number.

Item No. 6: Review the status of releases of scholarship (fresh and renewals) to the

institutes by AICTE for the academic year 2012-13, 2013-14 and 2014-15 from the

funds placed at their disposal.

AICTE gave details about the release of fresh and renewal scholarship. It was further

informed that the Rs. 17 crores was the unspent balance lying with AICTE. IMC also suggested

AICTE to give the details regarding reduced number of scholarships in respect of 1st and 2

nd

renewal cases to be presented in the next meeting.

Item No. 7: Release of scholarship to Cambridge Engineering College for 3rd

semesters and

proportionate charges for the number of months, students stayed in the hostel (who have

been migrated by PTU) in the light of Hon’ble Court directions:

The decision of releasing scholarship to 42 students migrated from Cambridge

Engineering College by Punjab Technical University was ratified by the Committee.

Item No.8. Reimbursement Hostel Fee to Institutes.

The IMC decided that Hostel Rent and Mess Charges to be reimbursed as per the ceiling

notified by the State Fee Regulatory Authority , in such cases where the State Fee Regulatory

Authority has not prescribed Hostel Rent and Mess Charges and reimbursement to be made as

per actual subject to the production of receipt and within the financial ceiling laid down in the

scheme guidelines.

Item No.9. Representations being forwarded by the Police Control Room Kashmir.

The committee was of the view that a mechanism should be in place to redress the

grievances wherein the AICTE should forward the grievances to the concerned Institute and the

concerned Regulatory Bodies under intimation to Police Control Room, Kashmir to do necessary

follow up in the matter.

Item No. 10. Mid-term evaluation of the scheme

The Committee was informed that NUEPA is carrying out the evaluation of the scheme

and would submit the Evaluation report within six months.

Item No. 11. Dissemination of information and publicity about the scheme and the

scholarship procedure.

For the academic year 2015-16, counseling should be scheduled in the first week of July

at Srinagar or any other venue in consultation with the State Government and also adequate

publicity about the 2015-16 process may be given so that maximum number of students avail the

benefits of the scheme.

Summing up the discussions, the following decisions inter-alia were taken.

I. Counseling to be organized in the 1st week of July, 2015 at Srinagar or any other

venue in consultation with the State Government.

II. Through counseling, AICTE to provide admission to 2 supernumerary seats in

Universities/Colleges/Institutions approved under 12 B of UGC Act, and AICTE

recognized institutions.

III. The students who have applied online on AICTE portal would also be eligible for

scholarship if they have taken admission on their own to the College / Institutes/

Universities approved under 12 B of UGC act OR recognized by AICTE and having

atleast one NBA accredited course

IV. Students who have taken admission on their own in Medical Colleges and have

applied online on AICTE portal would be eligible for the scholarship.

V. All the scholarship to be disbursed directly in to the bank account of the students

which needs to be seeded with the Aadhar number.

VI. Additional 2245 students of 2013-14 could continue in the institutes/universities in

which they were provided admission and granted scholarship.

VII. 213 and 838 additional students of 2012-13 and 2013-14 respectively could be

provided fresh and renewal scholarship. Scholarship to be disbursed directly in to the

bank account of students which should be seeded with the Aadhar number.

VIII. Cabinet note to be prepared for disbursing scholarship through DBT.

IX. AICTE to give status about the decrease of renewal scholarship for the previous

years.

X. UGC to provide updated course wise list of 12 B Institutions/Universities to be used

for counseling for 2015-16 within 15 days.

The meeting ended with vote of thanks to the chair.

ANNEXURE- A

MINUTES OF THE 15 th MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON

17th August, 2015

The 15th

meeting of the Inter-Ministerial Committee on Special Scholarship Scheme

for Jammu & Kashmir was held under the Chairmanship of Secretary (Higher Education) on

17th August, 2015 at 3 PM in the Conference Hall of Shastri Bhawan, New Delhi. The list of

participants is enclosed at Annexure-I.

The Chairman welcomed all the participants. Proceedings of the meeting, as per the

agenda items, are detailed below:

Item No.1: Confirmation of the Minutes of the 14th

Meeting of IMC held on 27th

April, 2015:

The Minutes of the 14th

meeting of the Inter-Ministerial Committee on Special

Scholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since no

comments were received on these Minutes, the same were confirmed.

Item No 2. Approval of the Counseling process and allotment of college/institute to

3742 students to pursue general or engineering course for the session

2015-16.

Chairman, AICTE explained in detail the process of centralized counseling by which

3742 students were allotted college/institute to pursue general or engineering course in

Institutes recognized by AICTE or approved under 12 B of UGC Act.

IMC appreciated the efforts made by the officers and officials of Government of

Jammu and Kashmir and AICTE in smooth conduct of Counseling at two venues which was

a challenging task. Further it was felt that the data base of institutions must be more

comprehensive and complete in all respects and should include the details of available

courses, fee structure, hostel facility, eligibility criteria etc. For the next academic year

counseling, all these information should be available well in advance.

After detailed deliberation, the IMC approved the process for allotment of

college/institute to 3742 students to pursue general or engineering course.

Item No. 3. Consideration of other eligible students for the academic year 2015-16

Chairman, AICTE informed that the AICTE Portal, will be open from 20th

August,

2015 to upload relevant documents for the following categories of students

i. Students who have taken admissions in Centrally Funded Institutes (Like IITs,

NITs, Central Universities etc) located outside the state of J&K on their own

merit.

ii. Students who have taken admissions in Institutions having NBA accredited

course and are AICTE recognized or approved by UGC under section 2(f) and

12(B) on their own merit.

ANNEXURE- A

iii. Students who have taken admissions under MEDICAL STREAM in Institutions

approved by respective regulatory body and located outside the state of J&K on

their own merit.

The final list of eligible candidates within the sanctioned intake, from the above

categories will be placed before next IMC for information and consideration for scholarship

as per the norms for the year 2015-16.

Item No. 4. Representations received from the students allotted seats through

counseling for admission under PM SSS 2015-16

The representations received from candidates were discussed in detail. The main

concern of the Committee was towards the problem of the students who were not in a

position to deposit the initial fees especially the Engineering fees at the time of taking

admission. Members opined that, as number of candidates selected under the scheme are not

in position to pay the fee in advance, so, tuition fee component may be paid to the institute,

whereas, the hostel or maintenance fee may be paid to the beneficiary.

Chairman AICTE informed that a number of students have already paid the fees and

in other cases, the institutions have been requested to grant provisional admission to such

students, who are not able to pay the fee, till such time the scholarship is transferred to the

account of student under DBT. Keeping this scenario in view, the proposal to transfer a part

of total scholarship amount to the institute and the student may be considered from the next

year.

JS, DBT Mission was requested to give his views on the transfer of money towards

tuition fees directly to the institution’s bank account. Joint Secretary, DBT informed that as

different schemes are being implemented through DBT mode, the proposal to transfer the

scholarship amount to the student and institution accounts can be considered. However, he

would get back on this issue by taking necessary approvals.

JS, MHRD requested the UGC to convene Regional Workshops for all such colleges

where students have been allotted seats under Supernumerary quota. Through the workshops

the institutions could be sensitized and also apprised about the scheme and the procedures

required for disbursal of the scholarship, so that the admitted students are not put to any

inconvenience.

Chairman, AICTE informed that, all such cases where the allotted college/course is

not available, the Council is changing the college/course as per the preference of the student

and availability of supernumerary seat in the college.

For the academic year 2015-16, it was decided that status quo of disbursement of

tuition fee and hostel fee directly into the student’s bank account should be maintained and

from the next year, the scholarship towards tuition fee and hostel fee could be considered to

be disbursed to the institution and students respectively.

ANNEXURE- A

Item No. 5 : Review the status of releases of scholarship (fresh and renewals) to the

institutes by AICTE for the academic year 2012-13, 2013-14 and 2014-15

from the funds placed at their disposal.

IMC was informed that out of Rs. 174,23,43,520/- released to the AICTE during

2013-14 and 2014-15, for disbursal of fresh and renewal scholarship , the Council has already

disbursed Rs 164.75 Cr. and claims of 1102 students for Rs 13.00 Cr. is under process for

release.

Item No. 6: Requirement of Funds for release of fresh scholarships to eligible students

in the AY 2015-16 and renewal scholarship to students of previous years.

3742 students have been allotted institute to pursue general or engineering course.

AICTE is required to collate the information regarding the numbers of students who have

joined the allotted colleges so that requirements of fund for fresh and renewal scholarships

are worked out.

It was decided that a detailed proposal shall be sent by the AICTE to MHRD

immediately for releasing the grant.

Item No. 7: AICTE to give status of the scholarship amount disbursed and likely to be

disbursed for the academic year 2014-15 in order to ascertain as to how

many students, stream wise, have benefitted under the scheme and how

many more students can be considered for the academic year 2014-15.

The IMC was informed that scholarship to 408 students admitted in 2014-15 has been

released and 136 claims are under process. JS (J&K), Ministry of Home Affairs requested to

extend the benefit of the scheme to such eligible students who have taken admission on their

own, in view of the small number of claims received and processed for the academic session

2014-15. Secretary, Department of Higher Education, Government of Jammu and Kashmir

informed that due to floods in the State, a number of students could not attend the counseling

and in a number of cases the candidates who were allotted a college, could not reach the

allocated college, within the stipulated time, which resulted in lower number of claims during

2014-15.

It was informed that MHRD has already requested Government of J&K to collect the

applications of the students who had taken admission on their own to 12B approved or

AICTE recognised Institutes in academic year 2014-15 and after scrutiny as per the scheme

guidelines, forward them to the Department for consideration of scholarship.

Item No. 8: Pending court cases

The Committee opined that AICTE should have a system in place so that the cases are

regularly monitored and the interests of the Department are properly safeguarded before the

Court of Law. Secretary, Department of Higher Education, Government of Jammu and

Kashmir was requested to move for caveat in the cases related to JK SSS.

ANNEXURE- A

Item No. 9: Govt. of J&K to disseminate the information and collect the applications of

the students who had taken admission on their own to 12B approved or

AICTE recognised Institutes in academic year 2014-15 and forward them

to the Department for consideration of scholarship.

Secretary (HE), Govt. of J&K was requested to collect the applications of the students

who had taken admission on their own to 12B approved or AICTE recognised Institutes in

academic year 2014-15 and after scrutiny, as per the scheme guidelines, forward them to the

Department for consideration of scholarship.

Item No.10: Representations/grievances received from students or their parents.

The Committee was of the view that a mechanism should be in place to redress the

grievances. AICTE could explore the option of having a helpline centre to attend to

individual grievances and resolve the same in a systematic and time-bound manner.

Item No 11: UGC to provide the course wise list of Institution approved under 12 B of

UGC Act and also about the details of hostel facility in such institute

Secretary, UGC requested AICTE to identify the 3000, 12 B approved colleges where

students would be allotted seats under the scheme. He stated that by limiting the number, it

would be easier for UGC to provide details about the courses and hostel facility available in

the college.

Summing up the discussions, the following decisions inter-alia were taken.

I. The scholarship amount towards tuition fee and hostel fee would require

differential treatment under DBT wherein the tuition fees would require to be

disbursed directly to the institution and hostel fee disbursed directly into the

beneficiary’s account.

II. AICTE should adopt the UGC system of release of scholarship amount i.e first

installment at the time of joining and subsequent installment after three months on

receiving the continuation certificate.

III. Decision was taken to transfer implementation of the scheme to J&K Government

from the next academic year. Technical support would be provided by AICTE

and the institution details would be provided by AICTE and UGC

IV. UGC was asked to provide list of institutions along with the details of courses and

hostel facilities to the AICTE urgently.

The meeting ended with vote of thanks to the chair.

******

1

MINUTES OF THE 16 th MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON

24 NOVEMBER, 2015

The 16th

meeting of the Inter-Ministerial Committee on Special Scholarship Scheme for

Jammu & Kashmir was held under the Chairmanship of Secretary (Higher Education) on 24th

November, 2015 at11.30 AM in the Conference Hall of Shastri Bhawan, New Delhi. The list of

participants is enclosed at Annexure-I.

The Chairman welcomed all the participants and appreciated the efforts made by the

officers of Government of Jammu and Kashmir and AICTE in implementing the scheme.

Proceedings of the meeting, as per the agenda items, are detailed below:

Item No.1: Confirmation of the Minutes of the 15th

Meeting of IMC held on 17.08.2015:

The Minutes of the 15th

meeting of the Inter-Ministerial Committee on Special

Scholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since no comments

were received on these minutes, the same were confirmed.

Item No 2. Proposal to revisit the Special Scholarship Scheme for the students of J&K

In detail the proposal and the need for revisiting the scheme was explained. After

detailed deliberation, IMC agreed to the proposal of revisiting the scheme on the following

issues:

I. Rationalize stream wise number of scholarships and substitution of Engineering Course

with “Technical Courses”. As per AICTE Act, Technical Course includes

Engineering, Technology, Pharmacy, Architecture, Hotel Management and Catering

Technology and Applied Arts and Crafts.

II. Provision for 2500 scholarships for Technical Courses, 1500 for General Courses and

100 for Medical Courses. In total 4100 scholarships would be made available.

III. Increase scholarship amount towards the academic fee for General Degree course from

Rs. 30000/- to Rs. 50,000/-

IV. Instead of reimbursement of scholarship for hostel fees, payment of Fixed Maintenance

Allowance as per classification of cities which will be Rs 9,000/- ; Rs 8,000/- and Rs

7,000/- per month for maximum of 10 months.

V. Disbursement of Academic Fees to the Institutes and Fixed Maintenance Allowance

disbursement to the students bank account through DBT.

VI. Administering of the scheme by the State Government wherein it would short list and

select the students from the next academic year which would enable proper monitoring

and tracking of the students. Department would provide the hand holding by way of

providing necessary training, software for centralised counselling etc. and build the

capacity of the officials of the State Government.

2

Item No. 3. To consider making a provision of supernumerary quota of two seats in all

colleges /institutes, for all courses, for students hailing from J&K.

The Committee felt that provision of supernumerary quota of two seats in all

Universities / Colleges / Institutes of Ministry of Agriculture, Tourism and Health & Family

Welfare would help in avoiding in ‘bunching’ of students in one particular college.

Representative from Ministry of Health & Family Welfare stated that supernumerary quota in

medical colleges would not be possible within the Ministry’s policy framework, however, he

would get back on the issue of supernumerary quota in Nursing course.

Further it was opined that AICTE, UGC and other regulators may increase

supernumerary seat from two to 10 per institute (with not more than two seats per course) and

20 per University and its constituent colleges offering multi disciplinary programme ( with not

more than two per course).

Item No. 4. Complete details about the institute should be made available in public

domain to facilitate the students in selecting of institute of their choice

during centralized counselling.

It was decided that by limiting the number, it would be easier to administer and monitor

the scheme, and to facilitate the process, AICTE & UGC should provide the list of 500

Universities/Colleges/Institutions each by 31st December 2015 to the State Government, to start

the preparatory work for the admission of next academic year. The list would include complete

address, available course, fee structure, availability of hostel facility, eligibility criteria, medium

of instruction etc and where the complete details are not available the same will not be

considered for counselling .

On apprehension of Secretary, HE (Govt. of J&K)about the difficulty in handling large

number of institutes, it was clarified by the Chairman that the State Government may first

handle those Universities/Colleges/Institutions which have provided all the required details.

Item No. 5 Approval for additional no. of students admitted on their own to Govt./

Centrally Funded Institute in the academic year 2014-15.

The committee approved the additional 46 no. of students admitted on their own to

Govt./ Centrally Funded Institute in the academic year 2014-15. Two students who took

admission in State Government Colleges i.e. Government Engineering College, Gandhinagar

and Govt. Institute of Hotel Management Catering Technology & Applied Nutrition, Dehradun

will also be considered for scholarship.

3

Item No. 6 : Consideration of other eligible students for the academic year 2014-15.

For the year 2014-15, the beneficiaries of the scheme are 2102, out of which only 669

claims have been received. In this regard, Secretary, Higher Education, MHRD, vide DO letter

dated 14.07 2015 requested the J&K Govt to identify students who had taken admission on their

own to AICTE approved and UGC 12(B) approved institutes or by any other Regulatory

Authority.

The State Government has forwarded the list of 1053 students who had taken admission

on their own, in the academic year 2014-15. Out of 1053 students, 104 students have taken

admissions in institutes not approved by AICTE/12 B of UGC Act. 35 students have taken

admission under Medical Stream.

Number of eligible students who have taken admission in institutes approved by AICTE/ 12 B

of UGC Act are as under:

Institute Category ( based on number of

admitted students)

Number of

institutes

Number of

students

Institutes where more than 50 students are

admitted in one stream

4 473

Institutes where 20 to 50 students are

admitted in one stream

5 143

Institutes where 11 to 20 students are

admitted in one stream

9 128

Institutes where 06 to 10 students are

admitted in one stream

05 40

Institutes where up to 05 students are

admitted in one stream

81 130

Total 104 914

Regarding grant of scholarship to all those students who had taken admission on their

own, in the academic year 2014-15, to the Institutes either approved under 12B of UGC Act or

recognized by AICTE or by any other Regulatory Authority, JS (Kashmir), MHA, was of the

view that all the above students should be considered for the purpose of grant of scholarships

and bunching norms should not be the criteria for exclusion. After detailed discussion, the

Committee was of the view that all eligible students who have taken admission on their own, in

the academic year 2014-15, to the Institutes either approved under 12B of UGC Act or

recognized by AICTE or by any other Regulatory Authority should be included ( by relaxing the

norms for 2014-15 and as approved in 8th

and 10th

IMC) in the list of beneficiaries of the

scheme and AICTE should go ahead with the release of scholarship after following the due

process.

4

Further, the Committee, after reviewing the number of recipients of scholarships for

2015-16 (which are reported to be around 850 as on date), decided to extend the benefit of

relaxation for the year 2015-16. In effect, Govt of Jammu and Kashmir was requested to

facilitate in identifying students who have taken admission on their own, in the academic year

2015-16, to the Institutes either approved under 12B of UGC Act or recognized by AICTE or by

any other Regulatory Authority.

Item No. 7 AICTE to give status of the scholarship amount disbursed and likely to be

disbursed for the academic year 2014-15 and 2015-16, in order to ascertain as

to how many students stream wise have benefitted under the scheme.

IMC was informed that in AY 2014-15, out of 2102 approved students, scholarship has

been released to 500 students and disbursal of scholarship to 169 students is under process and

in AY 2015-16 out of 3742 approved students, scholarship has been released to 593 students and

disbursal of scholarship to 265 students is under process.

Item No. 8 : Review the status of releases of scholarship (fresh and renewals) to the

institutes by AICTE for the academic year 2012-13, 2013-14, 2014-15 and

2015-16 from the funds placed at their disposal.

IMC was informed that out of Rs. 199,51,43,520/-released to the AICTE for disbursal of

fresh and renewal scholarship, the Council has already disbursed Rs. 191,54,90,373/-. An

unspent balance of Rs.7,96,53,147/- is lying with AICTE. With regards to pending Utilization

Certificate from the Institute, the Committee was of the opinion that such institutes should be

dealt firmly and if the need be, the regulatory body could consider to cancel their affiliation.

Item No. 9 : Requirement of Funds for release of fresh scholarships to eligible students

in the AY 2015-16 and renewal scholarship to students of previous years.

It was decided that a proposal for actual fund requirement should be sent by AICTE to

MHRD immediately.

Item No 10 : Representations received from the students allotted seats through

counselling for admission under PM SSS.

The AICTE informed that for 2015-16 representations under the following categories

have been received and request under the category at S.No. 1, 2, 3 have been considered till

30.09.2015.

1. The tuition fee is more than the upper ceiling prescribed in the scheme guideline

2. To change the college as the allotted college is closed or not running the course

3. Change of college as allotted college is not running the allotted branch

4. The College is demanding Fee in advance for admission

5

5. Change of College as college has no hostel facility/quality of food is not good/distance

problem/language problem.

6. Admission not granted by the college as the candidate is not fulfilling eligibility criteria

of the affiliating University.

As far as representations pertaining to academic year 2012-13, 2013-14 and 2014-15,

are concerned, the Committee was of the view, that since these representations are very old,

and they may not be considered.

Item No. 11 : Legal Advice from Department of Legal Affairs, Ministry of Law and

Justice in case of Mewar University Vs UOI and others.

Legal advice in case of Mewar University was sought from Ministry of Law and Justice,

Department of Legal Affairs. In para 19 of the advice it was stated IMC may deliberate the

issues of grant of scholarship for class or category of J&K students whose scholarships have not

been released so far.

IMC was of the view that since Mewar University is not approved under 12B of UGC

Act, it can not be considered under the scheme.

Item No. 12 : Pending court cases

Many court cases have been filed and mainly relate to implementation of the scheme. It

was decided that AICTE shall regularly monitor the cases and safeguard the interest of the

Department before the Court of Law.

Summing up the discussions, the following decisions inter-alia were taken.

I. Revisit the Special Scholarship Scheme for the students of J&K in terms of stream wise

number of scholarships i.e. 2500 for technical course, 1500 for general course and 100

for medical course, increasing the scholarship amount towards the academic fee for

General Degree and payment of Fixed maintenance allowance.

II. Provision of supernumerary quota of two seats in all Universities/Colleges /Institutes, for

all courses, for students hailing from J&K. The limit of two supernumerary seat may

be increased by the Regulators, AICTE and UGC respectively, to 10 per institute (with

not more than Two seats per course) and 20 per University and its constituents colleges

offering multi disciplinary programme ( with not more than two per course).

III. UGC and AICTE to provide complete detailed list of 1000

Universities/Colleges/Institutes (500 each) by 31st December, 2015 to J&K

Government. Only those institutes wherein complete details are provided, would be

considered for Centralized Counselling.

6

IV. Approval under the scheme for 914 students who had taken admission on their own, in

the academic year 2014-15, to the Institutes either approved under 12B of UGC Act or

recognized by AICTE or by any other Regulatory Authority.

V. For the academic year 2015-16, State Government may facilitate collecting applications

from such students who had taken admission on their own to the Institutes either

approved under 12B of UGC Act or recognized by AICTE or by any other Regulatory

Authority.

The meeting ended with vote of thanks to the chair.

******

7

ANNEXURE-1

LIST OF PARTICIPANTS IN THE 16TH MEETING OF INTER-MINISTERIAL COMMITTEE OF

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR HELD ON

24TH November 2015 AT 11.30 AM

1. Secretary (HE) (In chair)

2. Shri Anil Sahasrabudhe, Chairman, AICTE.

3. Shri. Avinash. S Pant, Vice Chairman, AICTE.

4. Smt. Ishita Roy, JS, MHRD.

5. Shri J.S. Sandhu, Secretary, UGC.

6. Shri Rajit Punhani, JS, MHA.

7. Smt. Sarita Chauhan, Commissioner/Secretary (HE), J & K.

8. Smt. Punam Srivastava, Dy. Adviser, NITI Aayog.

9. Shri V.P. Garg, Research Associate, NITI Aayog.

10. Shri J. Gupta, Director, Cabinet Secretariat, DBT.

11. Shri. Devesh Deval, Dy. Secretary, M/o HFW.

12. Shri T.V.A. Ram, Director (SCD-V), M/o SJ& E.

13. Shri Fazal Mahmood, DS (Finance), D/o HE, MHRD.

14. Shri Manoj Kumar Kejrewal, Director, MHRD.

15. Shri Ghanshyam, Under Secretary, MHRD.

MINUTES OF THE 17th MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON

25th

FEBRUARY, 2016

The 17th

meeting of the Inter-Ministerial Committee on Special Scholarship Scheme for

Jammu & Kashmir was held on 25th February, 2016 at 5 PM in the chamber of Secretary (HE).

The list of participants is enclosed at Annexure-I.

Proceedings of the meeting, as per the agenda items, are detailed below:

Item No.1: Confirmation of the Minutes of the 16

th Meeting of IMC :

The Minutes of the 16th meeting of the Inter-Ministerial Committee on Special

Scholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since no comments

were received on these Minutes, the same were confirmed.

Item No 2. Registration process of the students under Special Scholarship Scheme for

Jammu & Kashmir – way forward

The methodology with regards to registration process for academic year 2016-17 was

explained, wherein the students of academic year 2015-16, who were registered for class 12

exams, with J&K Board or CBSE affiliated schools located in J&K would be eligible to register

on AICTE portal, and also would be required to give preference of stream

(General/Engineering/Medical) for pursuing higher studies.

JS, MHA (Kashmir) was of the view that the students of academic year 2014-15 should

also be allowed to register on the portal and they should be placed below the students of 2015-

16. Further he stated that students should be allowed to give preference rather than option so that

in case they are not considered for their 1st preference than they could be considered for their

2nd preference within the overall merit, as this will ensure that lower merit is not at advantage

over high merit, based on preference. Secretary (HE) Govt. of J&K categorically stated that

students of academic year 2014-15 should be allowed and combined merit list for both academic

year should be drawn so that students of academic year 2014-15 are not at disadvantage. She

reiterate that students should give preference at the time of registration.

It was decided that registration should start immediately and students of academic year

2014-15 could be considered if there is shortfall in the number of beneficiaries for academic year

2015-16. Preference of stream should be taken at the time of registration and also ensuring that it

is not to the disadvantage of an individual. Inter-se merit of 12th marks should be maintained for

considering the students under the scheme.

Item No. 3. Preparedness of AICTE/ State Government for the Registration process

For the registration process, AICTE agreed to have the web portal functional by 1st week

of March 2016. Secretary (HE) Govt. of J&K stated that the state is committed to bring

awareness about the scheme and will do so through newspaper advertisements etc.

Item No. 4. Methodology to be adopted for award of scholarship for AY 2016-17

It was decided that once the merit list is drawn, the candidate has the option to either take

admission on his own to institutions which are recognized by AICTE or approved by UGC under

section 2(f) and 12(B) or respective regulatory body or seek admission through counseling for

supernumerary seat.

Summing up the discussions, the following decisions inter-alia were taken.

1. Commence registration process by 1st week of March 2016.

2. Students of academic year 2014-15 to be considered if there is shortfall in the number of

beneficiaries of academic year 2015-16.

3. Preference of stream to be taken at the time of registration.

4. The candidates who are in the merit list have the option to either take admission on their

own to institutions which are recognized by AICTE or approved by UGC under section

2(f) and 12(B) or respective regulatory body or seek admission through counseling for

supernumerary seat.

The meeting ended with vote of thanks to the chair.

******

ANNEXURE-1

LIST OF PARTICIPANTS IN THE 17TH MEETING OF INTER-MINISTERIAL COMMITTEE OF

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR HELD ON 25TH

FEBRUARY 2016 AT 5.00 PM

1. Joint Secretary (HE) (In chair)

2. Shri Rajit Punhani, JS, MHA.

3. Shri Anil Sahasrabudhe, Chairman, AICTE.

4. Smt. Sarita Chauhan, Commissioner/Secretary (HE), Govt. of J & K.

5. Shri Manoj Kumar Kejrewal, Director, MHRD.

6. Dr. Sanjay Roy, Director, Department of J&K Affair, MHA.

7. Dr. Shivalli M. Chouhan, Director, Department of Expenditure.

8. Shri Fazal Mahmood, DS (Finance), D/o HE, MHRD.

9. Smt. Punam Srivastava, Dy. Adviser, NITI Aayog.

10. Shri. R. S. Rathore, Director, AICTE.

11. Smt. Veena Dunga, Under Secretary, DBT Mission.

12. Shri Ghanshyam, Under Secretary, MHRD.

Subject: -

F.No. 15-28/2016- NS-IGovernment of India

Department of Higher Education

Ministry of Human Resource Development(National Scholarship Division)

West Block-I, Wing-6,

R.K. Puram Sector -1

New Delhi, 056 July, 20l6

Snecial Scholarship Scheme for Jammu &'Kashmir (SSS for J&K) - 18th Meetine of theInter- Ministerial Committee- resardine.

A copy of the minutes of the l8th Meeting of the Inter-Ministerial Committee on Special Scholarship

i:H:,Hj;ffif"f;:l#lf'. under the chairmanship of Secretary (HE) on04.07.2016 at shastrrW,

fo'I,/ri'vY*tUnder Secretary (Scholarship)

Tele: - 0ll-26172917Members

l. Smt. Alka Tiwari, Adviser (HRD), NITI Aayog, Parliament Street, New Delhi.2. Shri Parveen Mehto, Adviser, PAMD, MTI Aayog, Parliament Street, New Delhi.3. Shri Gyanesh Kumar, Joint Secretary (J&K), Ministry of Home Affairs, North Block, New Delhi.4- Shri Babu Lal Meenq Joint Secretary (SCD-I), Ministry of Social Justice & Empowerment, Shastri

Bhawan, New Delhi.5' Ms. Aindri Anurag, Joint Secretary (SCDJI), Ministry of Social Justice & Empowerment, Shastri

Bhawan, New Delhi.6. Shri Manoj Kumar Pingua, Joint Secretary,Wo Tribal Affairs, Shastri Bhawan, New Delhi.7. Ms Anita Chauhan, Joint Secretary, (Admn.) Deptt. Of Science & Technolory , Technology Bhawan,

Mehrauli Road, New Delhi- l6- with the request to depute a representative for meeting.8' Shri Arunish Chawla, Joint Secretary, (Plan Finance II) Deptt. of Expenditure, North Block, NewDelhi

9' Shri Devesh Deval, Dy. Secretary, Ministry of Health & Family Welfare, Nirman Bhawan, NewDelhi.

l0' Shri Hemant Kumar Sharma (IAS), Secretary, Higher Education Departmen! Govt. of Jammu &Kashmir, Civil. Sectt. J&K, Jammu.

Snecial InviteesI I. JS & FA, MHRD12. ShriPeeyush Kumar, JS(DBT), Department of Expenditure.13. Secretary, UGC14. Chairman, AICTE

Copy also to (i) SPPS to ES

(ii) PS to JS (HE)

(cilq/shya:m)Under Secretary (Scholarship)

,/'

MINUTES OF THE 18th MEETING OF INTER.MINISTERIAL COMMITTEE ONSPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON

The 18th meeting of the Inter-Ministerial Committee on Special Scholarship Scheme forJammu & Kashmir was held on 4th July, 2016 at 4 PM in the Conference Room. The list ofparticipants is enclosed at Annexure-I.

Proceedings of the meeting, as per the agenda items, are detailed below:

Item No.l: Confirmation of the Minutes of the 17th Meeting of IMC :

The Minutes of the 17th meeting of the Inter-Ministerial Committee on SpecialScholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since nocomments were received on these Minutes, the same were confirmed.

Item No 2. Finalisation of the process/methodology for the award of scholarship foracademic year2016-17

The process/methodology with regards to allotment of seat through centraiizedcounseling for academic year 2016-17 was discussed.

For ensuring transparency in the counseling process, AICTE was asked tofrnalize the guiding principle for allotment of colleges and also inform theinstitutions [to which the students had been allotted seats) about the schenteparameters.

(i ii)

Further, AICTE was requested to make available the list of Colleges alongwith the details regarding the stream, fee structure, hostel facility etc., at leasta week prior to the date of counselling so as to enable the students to takeinformed decision at the time of counseling.

The counselling dates have been fixed from lgtt' July, 2016 onwards. State

Government and AICTE were required to disseminate the information aboutthe counselling dates and the venue, through regional dailies etc.

Item No. 3. Preparedness of AICTE for the counselling process

In order to ensure smooth counselling process, the State Government, the UGC and

Indian Nursing Council assured full cooperation.

The State Government, the UGC and the Nursing Council were asked to ensure that the

students are not denied admission in the allotted colleges.

Item No. 4. Fixed maintenance allowance to be disbursed to the students directly intotheir bank account.

The Committee was informed about the present disbursement process of scholarships

and the difficulties faced in the disbursement process.

(i)

(ii)

During deliberations, Secretary UGC stated that the maintenance allowance may begiven quarterly and the scholarship towards tuition (academic) fee be given to the institutiondirectly.

(i) It was decided that fixed maintenance allowance, i.e., scholarship towards hostel feebe disbursed to the students, initially in two instalments, and once the system stabilises themaintenance fee could be disbursed quarterly and scholarship towards tuition facademic) feemay be disbursed to the Institutions directly. For release of scholarship towards hostel fee(maintenance allowance), AICTE must obtain continuation certificate duly signed by theinstitution.

Item No.5: Hotel Management and Catering Technolory EMCT) courie to be includedunder Engineering stream.

The Committee was informed that the f&K Government requested that HMCT, being a 4year duration course, should be included under the Engineering/Technical stream so that it couldprovide desired impetus to the young aspirants of f&K for job opportunities and help in cateringto the need of skilled manpower in tourism sector in the State.

The Chairman, AICTE was of the view that, besides HMCT, the courses like Nursing,Pharmacy, which are considered as technical courses and have four years duration should also beincluded under Engineering stream.

The Committee agreed to the views of AICTE and recommenced inclusion of HMCT,Nursing and Pharmacy.under the Engineering stream. The scholarship towards the academic feeas per the norms for the Engineering stream, would have prospective effect only. The existingstudents will, thus, get the scholarship at higher rates from ihe atademic year Z0L6-17 only.

Item No' 6: Creation of supernumerary quota for B.Sc. (Nursing) in Government nursinginstitutions.

The Committee was informed that two to three supernumerary seats have bebn createdfor B.Sc. (Nursing) in Government nursing institutions

(i) The committee deriberated and decided to ailot threeGovernment nursing Institutions.

supernumerary seats in

[ii) The Committee deliberated and was of the view that the supernumerary seatsmay also be created in Private Nursing Colleges. The Vice-presihent of the IiiursingCouncil of India said that she would get back on the issue in due course.

Item No.7: slow progress in disbursement of renewar schorarship

The Committee noted with concern that there is a huge pendency in release of renewalscholarships and a large number of cases with no claims.

The Chairman, AICTE indicated that the slow progress in the release of renewalscholarship was due to non receipt of Utilisation CertificateJ and acknowledgement from thestudents.

The Committee was of the view that since scholarship is being disbursed through DBTmode, the students should not be penalised for the non-furnisiring of th"e ucs by the Institutes inrespect of the funds released to the institutions in the past. The committee, therefore, decidedthat the scholarship should not be held up for no fault of students and directed the regulatory

bodies, namely, AICTE and UGC to pursue with the intuitions and obtain the pending UCsexpeditiously.

AICTE was directed to clear all the under process cases by 7th Iuly, 2016.

Item No. 8: Fund requirement for the Ay 2016-17

The Committee was informed that in the current financial year, amount Rs. 40 crore hasalready been released to AICTE.

For additional release of funds, AICTE is required to furnish the audited accounts andutilisation certificate for releases of the previous year, in order to enable timely disbursement ofthe funds.

The Committee noted the position.

Item No.9: Status of students of AY zf|r4il|and 2015-16 who had taken admission ontheir own

The Committee desired that AICTE may report status of students for the Ay 20 j.4- j.5 and20L5-L6, who have taken admission on their own and whose applications have been forwardedby the State Government of f&K. Such cases, if otherwise eligible, should be handled on prioritybyAICTE.

Item No. 10: Linking of Aadhar

The Committee was informedunder the scheme would be disbursedseeded with the Aadhar number.

that the scholarship towards hostel fee (maintenance)directly into the student's bank account which has been

f&K government was requested to facilitate thestudents who are the beneficiaries under the scheme.

The meeting ended with vote of thanks to the chair.

Aadhar enrollment process for the

Item No. 11: Pending court cases

The committee observed that several court cases have been filed and desired that theAICTE should monitor them regularly and safeguard the interest of the Department of HigherEducation before the court of Liw. List of pendi-ng cases, along with Action Taken on each case,may be submitted for the information of the commlttee in its next meeting.

!t**rl.

KASHMIR HELD ON 04rtt Julv 2016 AT 4.00 PM

(In Chair)l. Secretary (HE)

2. Sh. Hemant Kumar Sharma, Secretary, Higher Education, Jammu and Kashmir.

3. Sh. A.D. Sahasrabudhe, Chairman, AICTE.

4. Sh. J.S. Sandhu, Secretary, UGC.

5. Dr. Asha Sharma, Vice-President, Indian Nursing Council'

6. Sh. D.N. Malkhede, Adviser, AICTE.

7. Dr. Sanjay Roy, Director, J&K Division, MHA.

8. Sh. Biswaranjan Sasmal, Director( Education),lWo Tribal Affairs.

9. Sh. R.R. Tiwari, Director, DBT Mission.

10. Dr. Punam Srivastava, Deputy Adviser, NITI Aayog, New Delhi'

11. Sh. Fazal Matrmood, DS (Finance), Department of Higher Education.

12. Dr. R.S. Rathore, Director, AICTE.

MINUTES OF THE 19th MEETING OF INTER-MINISTERIAL COMMITTEE ON

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU & KASHMIR HELD ON 16th January, 2017

The 19th meeting of the Inter-Ministerial Committee on Special

Scholarship Scheme for Jammu & Kashmir was held on 16th January, 2017 at

11.00 AM in the Conference Room. The list of participants is enclosed at Annexure-I.

The Chairman welcomed all the participants. Proceedings of the meeting, as per the agenda items, are detailed below:

Item No.1: Confirmation of the Minutes of the 18th Meeting of IMC:

The Minutes of the 18th meeting of the Inter-Ministerial Committee on Special Scholarship Scheme for Jammu & Kashmir were taken up for

confirmation. Since no comments were received on these Minutes, the same were confirmed.

Item No. 2: Status of the students for the academic year 2016-17 who

were called for counselling.

The Committee was informed about the status of the students of the

academic year 2016-17 wherein out of the 3818 approved students only 2208

had reported to the institutes and 1956 students uploaded their DBT

applications, while scholarships were processed only for 1540 students. The

scholarships for the remaining 416(1956-1540) students could not be

processed as their applications were not verified by the Institutes.

IMC expressed its concern on the issue of less number of students

joining and recommended that all those students who have registered on the

portal and have marked their attendance during the counselling may be

considered under the scheme provided they take admission in the institutions

which are either approved under section 12B of UGC Act or recognised by

AICTE or any other respective regulatory authority. IMC also directed the

AICTE to expedite disbursal of scholarships through DBT.

J&K Government have been asked to contact the students who had not

reported to ascertain the reason of their not joining and submit a detailed

report.

Item No. 3: Grant of scholarship to students who have taken admission on

their own in medical/engineering colleges based on NEET/AIEEE/ State level entrance examination results.

The Committee was of the view that those eligible students who

have registered on the AICTE portal and are in the merit list and have taken

admission on their own in medical/engineering colleges based on the

government conducted National/ State level Common Entrance Exam, should

be considered for award of scholarship.

Item No. 4: Preparedness of AICTE and the State Govt. of J&K regarding

2017-18 admissions.

Commissioner & Secretary, Higher Education, J&K Govt. emphasised

that awareness at district and school level should be taken up by involving

district administration and concerned school principals. Further, he suggested

that Secretary, School Education, J&K Government should be co-opted as a

special invitee in the IMC meeting as they have a major role in bringing

awareness about the Scheme.

The Committee was also appraised about the workshops which are

planned for the month of February, to sensitise all the stakeholders. IMC

was also informed that online registration would be open from 15th March to

30th April, 2017 and counselling would be conducted in the month of June-

July, 2017.

Item No. 5: Finalising the methodology/process for selection of the candidates for the academic year 2017-18.

The Committee was of the view that methodology/process for selection of

the candidates for the academic year 2017-18 should be finalised well in

advance by the AICTE and uploaded in the public domain so as to facilitate the

students to take informed decision.

Item No. 6: Better utilisation of the scholarship slots under the scheme. The Chairman expressed his concern over the low reporting of the

students and desired that necessary steps should be taken to ensure

maximum number of students join the institutes. AICTE informed that the

major reason of low reporting was mainly because large number of students

were not taking admission under general courses and preferred to stay in the

State which has two central universities and six state universities.

The Committee was of the view that stream-wise scholarship slots should

be rationalised within the overall financial ceiling of the scheme keeping in view

the demand for professional courses which provide them better gainful

employment. Rationalisation could be done by decreasing scholarship slots

from 4500 to 500 under general degree course and 250 to 100 under medical

stream and increasing scholarship slots under professional/technical course

from 250 to 2830.

Regarding creation of supernumerary seats in institutions approved

under Section 12B of UGC Act, Secretary, UGC informed that there already

exists a provision for two supernumerary seats in all colleges and every

department of the University. However UGC was asked to clarify whether this is

being actually implemented. UGC was also directed to provide list of such 25

Universities and 40 Colleges of the north and north-western region, wherein

the students from J&K would prefer to join and get seat allocation. Further,

AICTE was directed to identify limited premier institutions to which the

students could be allotted seats. The IMC was of the opinion that limiting the

number of Universities/ Institutions would result in better implementation and

monitoring of the scheme.

The Committee directed UGC to issue an advisory to such

institutions/colleges/universities to honour the commitment of two

supernumerary seats created under the Scheme. Further, UGC and AICTE

were asked to conduct a workshop in close coordination with the State

Government, for the VCs of such Universities and Principals of such

Colleges/Institutions so that they could be sensitised about the Scheme well in

advance of the next academic session.

Item No. 7: Fresh/renewal scholarship pendency

The Chairman was of view that release of old scholarships cannot be left

open ended and before releasing old pending cases, they should be examined

on case to case basis. AICTE was directed to ensure that no genuine claim is

held up and delayed and release of scholarships against pending claims should

be expedited on priority basis, if otherwise found eligible.

Item No. 8: Slow progress in disbursement of scholarship for the AY 2014-

15 and 2015-16 i.e. the year from when Centralised Counselling started.

The Committee was briefed about the slow progress and disbursement of

the scholarship. The Committee observed and directed AICTE to provide the

list of the students of the AY 2014-15 and 2015-16 to the State Government so

that they could ascertain the possible reasons of students not joining the

institutions. Further, AICTE was asked to follow up with the concerned

institutes/students.

Item No. 9: Fund requirement for the AY 2016-17. AICTE was asked to submit the fund requirement for the last quarter of

the current financial year based on the actual pending claims.

Item No. 10: Impact/Assessment of the scheme. AICTE informed that they have shortlisted TISS for conducting impact

evaluation of the Scheme. Chairman specified that a time frame of three

months could be provided for getting the evaluation done.

Item No. 10: Miscellaneous.

The issue of Section 12B approval was also discussed and it was decided

that Clause of Section 12B of the University Grants Commission Act, 1956,

should not be relaxed as it would compromise the standard of college/institute.

Summing up the discussions, the following decisions, inter alia, were taken.

- Students of AY 2016-17 who have registered on the portal and have

marked their attendance, should be considered for award of the

scholarship if admitted to institutions which are either approved under

section 12B of UGC Act or recognised by AICTE or any other respective

regulatory authority and if all eligibility conditions are fulfilled.

- Those eligible students, who are registered on the AICTE portal and in

the merit list and secured admission on their own in

medical/engineering colleges based on Common Entrance Exam

conducted at the national and state level, are to be considered for award

of scholarship.

- Secretary, School Education, J&K Government may be co-opted as a

special invitee in the IMC.

- Online registration will be open from 15th March to 30th April, 2017 and

counselling will be conducted in the month of July, 2017.

- Rationalisation of scholarship slots was decided by decreasing scholarship slots from 4500 to 500 under general degree course and 250

to 100 under medical stream and increasing scholarship slots under professional/technical course from 250 to 2830.

- UGC was directed to provide list of premier 25 universities and 40 colleges. AICTE was also asked to identify limited premier institutions

where students could be allotted seats.

- UGC was directed to issue an advisory to

institutions/colleges/universities regarding supernumerary quota.

- UGC and AICTE were asked to conduct workshops in close coordination

with the State Government, for the VCs of Universities and Principal of Colleges/Institutions to disseminate awareness about the scheme well in advance of the next academic session.

- Impact assessment of the Scheme was required to be completed within

three months. AICTE was asked to follow up in this regard.

The meeting ended with vote of thanks to the chair.

******

The 20th meeting of the Inter-Ministerial Committee on Special Scholarship Scheme forJammu & Kashmir was held on 5s May, 2017 at 1l:30 AM in the Conference Room. The list ofparticipants is enclosed at Annexure-I.

The Chairman welcomed all the participants. Proceedings of the meeting, as per theagenda items, are detailed below:

Item No.l: Confirmation of the Minutes of the 19th Meeting of IMC.

The Minutes of the lgth meeting of the Inter-Ministerial Committee on SpecialScholarship Scheme for Jammu & Kashmir were taken up for confirmation. Since no commentswere received on these Minutes, the same were confirmed.

Item No. 2: Status ofthe Scheme.

A detailed presentation was made highlighting the scheme details since its inception and

also its performance in the last five academic years. The Committee was apprised about therationalisation of the stream wise scholarship slots within the overall financial ceiling i.e.

decreasing of the scholarship slots from 4500 to 500 under General Degree courses and 250 to100 under medical stream and increasing scholarship slots under professional/technical coursesfrom 250 to 2830 based on an assessment ofthe demand ofthese courses.

Chairman expressed his concem over the high percentage of drop outs and low reportingof students to the allotted Institutions. On this issue, JS (HE) desired that a case by case analysisbe done and reasons ascertained to eliminate the apprehension of harassment/unfavourableenvironment etc., being faced by the J&K students. The committee endorsed the views of JS(HE) and requested the State Government to take action on this matter urgently by conducting anevaluation study. The State Govemment was also asked to contact the students who had notreported, to ascertain the reasons oftheir notjoining.

Item No. 3: Registration process for the academic year 2017_lE.

The committee was informed that the online registration process for the academic year2017-18 is open from 16th Aprit to l5th May, 2017. rn view of the intemrption in the intemetservices in the state, the commiftee recommended that the last date could be extended byanother I0 days i.e. up to 25s May, 2017 . The state Govemment was requested to give widepublicity to this effect and arso caution the students not to be misled by *s"-puloJ, ug"nts.Comrnissioner and Secretary (HE), J&K Govemment stated that intemet facility is available atthe oIEce of the DC which can arso be used by the students for registering online.

R^r-

Item No. 4: Methodolory for selection of benefrciaries and list of institutions whereinstudents could be allotted seats under the scheme in the academic year 2017 -18.

AICTE gave a presentation on the methodology being adopted for selection of students inthe academic year 2017-18, wherein, it was highlighted that only those eligible students who are

in the merit list and are allotted seats though centralised counselling as well as those students

who have taken admission in Central Universities or Medical/Engineering Colleges based on

Government conducted National level examination would be considered for award ofscholarship.

Students who wish to change their allotted colleges would be required to route theirrequests for change through the AICTE. This process would ensure proper tracking of thestudents and facilitate timely disbursal of scholarships.

To broad base and provide greater choice to the students to choose from, the Committee

directed UGC to provide complete details along with the hostel facilities (boys/ girls) for the

top 200 NIRF and NAAC Grade A and above accredited institutions. Further, UGC was asked

to earmark two supemumerary seats under the scheme in these institutions by following issue ofa letter from the UGC.

AICTE was also directed to upload details about those UGC/AICTE/ INC approvedinstitutions, along with 200 NIRI and NAAC Grade A institutions, wherein seats undersupemumerary quota would be allotted. This would facilitate the students to take informeddecision.

Item No. 5: Status of release of fresh scholarship for academic year 2016-17.

The committee was informed that for the year academic year 2016-17, students had theoption of taking admission to the allotted college or take admission on their own in Institutionswhich are either approved under Section 12 B of UGC Act or recognised by AICTE orrespectively regulatory body. Students who had taken admission in Central Universities orMedical/Engineering colleges based on the Govemment conducted National level examinationswere also considered for award of scholarship. AICTE informed the Commiftee that of the 3818students who were approved for award of scholarship, 2240 students had submitted theirjoiningreports, out of which 17 52 students had been disbursed fresh scholarships.

AICTE was directed to provide status of the students who have taken admission on theirown to approved institutions and also ensure that the scholarship is disbursed on time.

Item No. 6: Evaluation studv of the scheme.

The commiftee was of the view that an impact evaluation study of the scheme wouldgive a clear picture as to whether the scheme has met its objective and recommend remedialcourse correction for its betterment. Further, the Committee was of the view that state

R^r-

Govemment should simultaneously conduct a study on their own, to assess the impact of the

scheme.

Item No. 7: Allowing Diploma hotder candidates to apply for scholarship under the

scheme,

The Committee was informed that various representations were received for considering

polytechnic Diptoma holders eligible under the scheme. In response, chairman, AICTE

informed that Diploma holders are equivalent to class XII and their inclusion would be in the

interest ofthe scheme. Further, it would help in improving the coverage of the scheme as these

students would be adjusted against the vacancies of the previous year, which otherwise remain

vacant.

After detailed deliberation and considering the views and opinions of the other Members, it

was decided that for the academic year 2017-18, Polltechnic Diploma holders would be

considered on merit and allotted seats against the vacant slots of previous year, under the

supemumerary quota of engineering stream. For the academic year 2018-19 onwards, the

number of seats to be allocated to the Diploma Holders would be assessed and determined with

the approval of competent authority.

Item No.8: Status of Grievances received from Resident commissioner, Govt. of J&K.

A detailed presentation was given on the nature of grievances which was received from

the Office of Resident Commissioner, J&K. In response, the Resident Commissioner stated that

these grievances pertain mainly to academic year 2012-13 arrd 2013-14 wherein students were

denied scholarship on the grounds of being low in merit, incomplete documents, not registered

with AICTE, absent during verification, etc., These grievances could have been minimised withproper communication and follow up with these students. The Resident Commissioner requested

AICTE to examine these grievances sympathetically.

After detailed deliberation, the Committee recommended that a Grievance Redressal

Camp in association with the State Govemment and the Office of Resident Commissioner be

organised within 15 days at AICTE which would examine such individual grievances and

resolve the grievances on merit basis.

Item No. 9: Year wise status of scholarship released and funds required to release pendingscholarships.

AICTE was asked to submit year wise status of scholarships released and fund required

for releasing the pending scholarships.

P^I'^*'

Item No. l0: Miscellaneous Issues.

The Committee was informed that Aadhaar is being captured on the AICTE portal for all

the beneficiaries under the scheme. However, no student is being deprived of scholarship for

want of Aadhaar. Chairman was of the view that provision should be made in the portal to

capture other specified identifiers for those students who do not have Aadhar.

To increase the coverage of the scheme, and to ensure reaching the target group,

Chairman asked AICTE to hold a meeting with Secretary (School Education), Govt. of Jammu

and Kashmir to explore the possibility ofreaching out to the students of Classes IX and above so

as to inform them about the details ofthe scheme, as they would be the future beneficiaries.

Summing up the discussions, the following decisions, inter alia, were taken.

- Grievance Redressal Camp wilt be organised in coordination with State Govemment and

the Office of Resident Commissioner. The camp will be organised, within 15 days, at the

AICTE Office.

- UGC will provide, within 7 days, a complete list of 200 NIRF and NAAC Grade A and

above Institutions to AICTE. The list should also include information about the

availabitity of hostel facilities (boys/girls).

- UGC should earmark supemumerary quota in these institutions and a letter in this regard

shall be issued by the UGC. The concemed institutions will be asked to honor the

commitment of providing admission against the supemumerary quota created under the

scheme.

- From academic year 2017-18, only those students who have taken admission to the

allotted institutions or who have taken admission in Central Universities or

Medical/Engineering Colleges based on Government conducted National level

examination would be considered, if otherwise eligible.

- For the academic yeel. 2017-18, Polytechnic Diploma Holders would be considered on

merit and allotted seats against the vacant slots of previous year, under the supemumerary

quota of engineering stream. For the academic year 2018-19 onwards, the number ofseats to be allocated to the Diploma Holders would be assessed and determined with the

approval of competent authoritY.

- Universities, who on their own, have admitted the J&K students under the scheme may

be directed by the UGC to ensue smooth completion of their courses'

The meeting ended with vote of thanks to the Chair'

Il^;

ANNEXURE-1

HELD ON SrH Mav 2017 AT 11.30 AM

l. Secretary (HE) (ln chair)

2. Sh. Rakesh Kumar Gupta, Principal Resident Commissioner, J&K Govemment, New

Delhi

3. Smt. Ishita Roy, Joint Secretary (HE), MHRD.

4. Smt. Niva Singh, Joint Secretary, Ministry Of Minority Affairs.

5. Sh. A.D. Sahasrabudhe, Chairman, AICTE.

6. Prof. D.N. Malkhede, Advisor, AICTE.

7. Sh. Asgar Samoon, Commissioner & secretary, Higher Education, Jammu and Kashmir.

8. Sh. Soumitra Mandal, Director, DBT.

9. Sh. B.S. Murthy, Director , M/o Health and Family Welfare'

10. Sh. T.V.A. Ram, Director, lWo Social Justice and Empowerment'

1 l. Dr. Sunita Siwach, Joint Secretary, UGC.

12. Sh. Fazal Mahmood, Deputy Secretary (Finance), Department of Higher Education.

13. Sh. M. Dilip Kumar, Deputy Secretary, lWo Tribal Affairs'

14. Sh. V.P. Garg, Research Associate, NITI Aayog.

15. Smt. Ipsita Saha Paul, US (K-IV)J&K Division, MHA

16. Sh. Ravi Ranjan, Under Secretary, DBT.

17. Sh. Rakesh Kumar Ganju, Assistant Director, AICTE.

18. Prof. Ajeet Angral, Nodal O{Iicer (PMSSS), Jammu, Higher Education, Jammu and

Kashmir.

19. Smt. Mithlesh Dabral, Junior Consultant, Indian Nursing Council.

8^t*,

MINUTES OF THE 21st MEETING OF INTER-MINISTERIAL

COMMITTEE ON SPECIAL SCHOLARSHIP SCHEME FOR JAMMU &

KASHMIR HELD ON 24th February, 2018

The 21st meeting of the Inter-Ministerial Committee on Special Scholarship

Scheme for Jammu & Kashmir was held on 24th February, 2018 at 3 PM in the

Conference Room. The list of participants is enclosed at Annexure-I.

The Chairman welcomed all the participants. Proceedings of the meeting, as

per the agenda items, are detailed below:

Item No.1: Confirmation of the Minutes of the 20th Meeting of IMC.

The Minutes of the 20th meeting of the Inter-Ministerial Committee on

Special Scholarship Scheme for Jammu & Kashmir were taken up for

confirmation. Since no comments were received on these Minutes, the same were

confirmed.

Item No. 2: Status of the Scheme.

A detailed presentation was made and the committee was informed about

Expenditure Finance Committee approval with regards to continuation of the

Scheme for three years and rationalisation of stream wise scholarship slots i.e.

2070 under General Degree Stream, 2830 for Professional Stream and 100 under

Medical Stream.

Item No. 3: Status of the students for the academic year 2017-18 who were

called for counselling

AICTE informed the Committee that 6515 (5976+539) students attended

counselling and were issued the allotment letter. Of the allotted students, 3296

(2780 +516) students have uploaded their joining reports and 3077 (2568+509)

students’ have filled online DBT applications and their scholarship has been

processed. The name of the students who have not filled the DBT application has

been shared with the Nodal Officer, J&K Govt. for follow-up.

Item No. 4: Preparedness of AICTE and Role of J&K Govt.

The Committee observed that with the help of J&K government, awareness

about the scheme should be created at the school level. The AICTE was requested

to write to the Principals of the Senior Secondary schools to reach to the target

population. Also, AICTE was requested to share with Secretary (School

Education) J&K, the scheme brochures containing full information, by March 2018

end.

Secretary (School Education) J&K informed that 400 schools which have

ICT lab, would facilitate the students with online registration and choice filling.

Item No. 5: Methodology for selection of beneficiaries and list of institutions

wherein students could be allotted seats under the scheme in the academic

year 2018-19.

AICTE gave a presentation on the methodology to be adopted for selection

of students in the academic year 2018-19, wherein, it was highlighted that only

those eligible students who are in the merit list and are allotted seats online on the

basis of online Choice filling, as well as those students who have taken admission

in Central Universities or Medical/Engineering Colleges based on Government

conducted National/State level examination would be considered for award of

scholarship. All those students who are provisionally allotted an institution based

on his/her merit and choice of institute/course, would be required to visit the

nearest facilitation centre for getting their documents verified and uploaded, on the

same day. Subsequent to the uploading of verified documents, the final allotment

letter would be generated. Copy of the same is required to be produced at the time

of reporting to the allotted institute.

To broad base and provide greater choice to the students wishing to pursue

General course, the Committee directed UGC to pre identify and provide by 10th

March, the list of 300 institutions which are either NIRF or NAAC Grade

A/A+/A++ accredited, having hostel facility and willing to charge within the

prescribed fee ceiling. Course wise, admissions against 10 supernumerary seats, to

be made only in the identified willing institutions.

AICTE was also directed to upload details about those UGC/AICTE/ INC

/ICAR approved institutions, wherein seats under supernumerary quota would be

allotted. This would facilitate the students to take informed decision.

Item No. 6: Fresh/Renewal Scholarship Pendency

Chairman expressed his concern over the high percentage of drop outs in the

subsequent years and desired that a case by case analysis should be done and

reasons ascertained by the State Government about the reasons of drop out. Also,

the State Government was asked to contact the students who had not reported in

order to ascertain the reasons of their not joining.

Item No. 7: Fund requirement for the FY 2017-18.

The Committee was informed that Rs 175 crore is the budget for the scheme and

Rs. 125 Crore has already been released.

Item No. 8: Impact/Assessment of the Scheme.

AICTE informed that Tata Institute of Social Sciences was conducting

impact evaluation of the scheme and the draft report has already been received.

The Committee observed that AICTE should call a meeting of TISS and the State

Government to deliberate upon the evaluation findings.

Further, the Chairman was of a firm view that the State Government and

AICTE, needs to contact those students who have completed their degree course

and ascertain whether they have gone for gainful employment or are self

employed. A meeting could be organised in May/June wherein these beneficiaries

could be invited for sharing their experience and giving feedback about the

scheme.

Item No. 9: Miscellaneous Issues.

Representative from ICAR informed that supernumerary seats could be

made available for other courses i.e. Horticulture, Food Technology, Forestry etc.

offered in Universities under their purview. Further, he requested for a letter in this

regard.

The representative from NIC assured that the APIs submitted by AICTE

would be integrated with NSP (National Scholarship Portal) by March end.

Summing up the discussions, the following decisions, inter alia, were taken.

1. With the help of J&K government, awareness about the scheme to be

created from the school level.

2. Portal to open for online registration and choice filling, from mid March to

mid May.

3. 400 J&K schools which have ICT lab to facilitate the students with online

registration and choice filling.

4. UGC to pre identify and provide by 10th March, the list of 300 institutions

which are either NIRF or NAAC Grade A/A+/A++ accredited, having hostel

facility and willing to charge within the prescribed fee ceiling. Course wise,

admissions against 10 supernumerary seats, to be made only in the identified

willing institutions.

5. Letter to be sent to ICAR for creation of supernumerary quota (course-wise)

in its Universities.

6. AICTE, to share with State Government the list of students who have

completed their Degree course, who have discontinued studies and who did

not join the allotted institution. The State Government to contact these

students to have a feedback.

The meeting ended with vote of thanks to the chair.

******

ANNEXURE-1

LIST OF PARTICIPANTS IN THE 21st MEETING OF INTER-MINISTERIAL

COMMITTEE OF SPECIAL SCHOLARSHIP SCHEME FOR JAMMU AND

KASHMIR HELD ON 24TH

FEBRUARY 2018 AT 3.00 PM

1. Shri Rajnish Jain, Secretary, UGC.

2 Smt. Sunita Siwach, Joint Secretary, UGC

3. Dr. Anil Kumar Chandna, Professor & HOD, Dental Council of India.

4. Dr. Ramkrishana Swarnakar, Director, MHA.

5. Shri Manpreet Singh Manna, Director, AICTE.

6. Dr. Punam Srivastava, Dy. Adviser, NITI Aayog.

7. Shri Fazal Mahmood, DS (Finance), D/o HE, MHRD.

8. Sanjay Agnihotri, Scientist D, NSP/NIC.

9. Dr. M.B. Chetti, Asst. Director General, ICAR.

10. Shri M.K. Jha, Under Secretary, M/o Tribal Affairs.

11. Sh. Ravi Ranjan, Under Secretary, DBT,

12. Ms. Mithlesh Dabral, Programme Officer, Indian Nursing Council.

 

INTER-MINISTERIAL COMMITTEE MEETINGS S.No. IMC MEETINGS HELD ON

1 1st Meeting 23-05-2012

2. 2nd Meeting 23-08- 2012

3 3rd Meeting 2-11-2012

4 4th Meeting 10.04.2013

5 5th Meeting 20.06.2013

6 6th Meeting 29.08.2013

7 7th Meeting 08.11.2013

8 8th Meeting 26.11.2013

9 9th Meeting 25.02.2014

10 10th Meeting 17.04.2014

11 11th Meeting 25.06.2014

12 13th Meeting 17.11.2014

13 14th Meeting 27.04.2015

14 15th Meeting 17.08.2015

15 16th Meeting 24.11.2015

16 17th Meeting 25.02.2016

17 18th Meeting 04.07.2016

18 19th Meeting 16.01.2017

19 20th Meeting 05-05-2017

20 21st Meeting 24-02-2018

21 22nd Meeting 19-12-2018

 

The 22nd meeting of the Inter-Ministerial Committee of Special Scholarship Scheme for

Jammu & Kashmir was held on 19th December 2018 at 3:00 P.M. The list of participants

is enclosed as Annexure-I.

The Chairman welcomed all the participants. Proceedings of the meeting, as per the Agenda

Items, are detailed below.

Item No. 1: Confirmation of the Minutes of the 21st Meeting of IMC held on 24.2.2018.

A copy of the Minutes placed at Annexure-A, was circulated vide letter No.

15-02/201NS-II dated 8.3.2018. Since no comments have been received from the Members of

the IMC, the same were confirmed.

Item No. 2: Status of 2018-19 admissions

AICTE informed the Committee that in the current academic year, 20313 candidates applied

online, 10483 students who attended counselling were issued the allotment letters. However only

4093 students froze their seats and out of which 2638 students joined the Institutions. 9 students

took admission in IIT/NIT/Institute of National Importance and 899 students in NBA

Accredited/NIRF/ NAAC Ranking Institutions.

Special Secretary (School Education) Govt. of J&K expressed concern about poor

internet connection in the hilly areas which is causing difficulty for the students to apply online

and also observed that there is a trust deficit among the students and their parents.

The Committee observed that as the Polytechnic Institutes have strong bandwidth

connection, the State Government should involve these Institutes, along with the schools which

are having ICT lab, to facilitate the students in the online registration. Further the list of these

centres should be widely publicized. With regards to the trust deficit, the committee was of the

view that this issue could be addressed by allotting ten supernumerary seats per college and

putting in place a dedicated toll free call centre working 24x7, to attend to the grievances of the

students.

Item No. 3: Finalising List of approved institutions for AY 2019-20.

The committee was informed that in order to provide quality education and to improve

employability of the students, allotment of supernumerary seats could be made in the following

institutions which are having hostel facility:

i) All 695 institutions in which students have taken admission in the AY 2018-19.

ii) All NAAC institutions having CGPA above 3.

iii) All NBA accredited institutions.

iv) Top 100 NIRF institutions.

v) All Government institutions.

vi) Any other quality institutions with the approval of Chairman, AICTE

Special Secretary (School Education) Govt. of J&K stated that as the J&K students

preferred to stay in Delhi, Bangalore, Pune, Mumbai and in North and North Western Region,

they should be allotted college in these regions.

AICTE informed that, Civil, Computer Science & Mechanical Engineering, and B.Sc

Nursing courses are preferred over the other technical courses.

The Committee observed that inclusion of the above category institution is in the best

interest of the students and directed that out of 10 supernumerary seats, four seats should be

earmarked for Civil Engineering, four for Computer Science and two for Mechanical

Engineering or four seats per discipline based on students’ preference. Further, UGC to create 10

supernumerary seats in colleges and provide the list of willing Institutions, along with the

courses offered, course wise fee, etc., by 10th January, 2019. It was decided that the condition of

hostel facility could be relaxed for those good institution of Delhi, Mumbai, Bangalore, Pune

and Hyderabad which would otherwise be excluded for not having hostel facility. AICTE to

finalise the list of institutions as per the above criteria along with complete details and the same

made available in the public domain for the students to take informed decision.

Item No. 4. Automated system for timely release of scholarship.

AICTE gave a presentation with respect to the automated disbursement process of scholarship.

The Committee observed that as there is a lot of delay in the disbursement of scholarship, an

automated system should be put in place at the earliest and from the next academic year

Maintenance allowance could be released in 9 instalments i.e. first instalment of Rs.20,000/

could be released by 15 August ( on verification of joining report) and eight monthly instalment

of Rs.10,000/ each starting from October. The release of the monthly instalments would be

subject to online verification of student’s attendance by the concerned institute.

Item No. 5: Preparation for Academic Year 2019-20.

AICTE presented the calendar of online counselling before the IMC which was approved.

The time schedule for online registration and counselling:

Students Registration on AICTE Portal - 10.4.2019 to 9.5.2019.

Choice filling option/documents verification - 22.4.2019 to 9.5.2019

Publishing provisional merit list - 11.6.2019

Online counselling - 22.6.2019 (1st round), 5.7.2019(2nd

Round), 10.7.2019(3rd

Round) and

15.7.2019(4th Round)

Misc Issues

1. AICTE informed IMC that release of scholarship for the academic year 2012-13 should be

stopped and proposed to close the acceptance of pending claims, which was approved.

2. AICTE was of the view that the students whose parental income is more than Rs. 8.0 lakh

per annum could be allotted seats against the supernumerary quota, without them being

provided scholarship under the scheme. The committee gave its consent and directed AICTE

to work out the modalities in this regard.

3. The Committee observed that the State Government should take up the responsibility of

creating awareness and spread the message about the availability of scholarship under the

Scheme and also share with the AICTE the names of the nodal officers appointed by the

State Government for coordinating with the students who are studying outside the State.

The meeting ended with the vote of thanks to the chair

ANNEXURE-1

LIST OF PARTICIPANTS IN THE 22nd MEETING OF INTER-MINISTERIAL COMMITTEE OF

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR HELD ON 19th

December 2018 AT 3.00 PM

1. Shri A.D. Sahasrabudhe, Chairman, AICTE.

2. Dr. Naval Jit Kapoor, Joint Secretary, M/o Tribal Affairs.

3. Smt. Beena Yadav, Director, Ministry Home Affairs.

4. Dr. A. Mukhopadhyay, Head INSPIRE Programme, DST.

5. Dr. Surender Singh, Joint Secretary, UGC.

6. Shri Fazal Mahmood, Deputy Secretary (Finance), Department of Higher Education.

7. Dr. Neeraj Saxena, Adviser II , AICTE.

8. Shri M.H. Mir, Special Secretary J&K Government.

9. Shri Jagdish Singh, Deputy Adviser, NITI Aayog.

10. Shri Zahoor Chatt, Director Colleges, Deptt. of Higher Education, J&K.

11. Shri Pravin Tripathi, Under Secretary, M/o Social Justice and Empowerment.

12. Shri Aditya S. Singh, Under Secretary, M/o Minority Affairs (Scholarship).

13. Ms. Kiran Arora, Under Secretary, IFD. M/oHRD.

14. Ms. Monika, Education Officer, UGC.

15. Dr. N.H. Siddalinga Swamy, Director, e-Governance Cell, AICTE.

16. Shri Anand Sharma, Dy. Director, AICTE.

17. Shri Rakesh Kumar Ganju, Assistant Director, AICTE.

18. Prof. Ajeet Angral , Consultant (J&K), AICTE.

19. Ms. Shivali, IT Consultant, AICTE.

The 22nd meeting of the Inter-Ministerial Committee of Special Scholarship Scheme for

Jammu & Kashmir was held on 19th December 2018 at 3:00 P.M. The list of participants

is enclosed as Annexure-I.

The Chairman welcomed all the participants. Proceedings of the meeting, as per the Agenda

Items, are detailed below.

Item No. 1: Confirmation of the Minutes of the 21st Meeting of IMC held on 24.2.2018.

A copy of the Minutes placed at Annexure-A, was circulated vide letter No.

15-02/201NS-II dated 8.3.2018. Since no comments have been received from the Members of

the IMC, the same were confirmed.

Item No. 2: Status of 2018-19 admissions

AICTE informed the Committee that in the current academic year, 20313 candidates applied

online, 10483 students who attended counselling were issued the allotment letters. However only

4093 students froze their seats and out of which 2638 students joined the Institutions. 9 students

took admission in IIT/NIT/Institute of National Importance and 899 students in NBA

Accredited/NIRF/ NAAC Ranking Institutions.

Special Secretary (School Education) Govt. of J&K expressed concern about poor

internet connection in the hilly areas which is causing difficulty for the students to apply online

and also observed that there is a trust deficit among the students and their parents.

The Committee observed that as the Polytechnic Institutes have strong bandwidth

connection, the State Government should involve these Institutes, along with the schools which

are having ICT lab, to facilitate the students in the online registration. Further the list of these

centres should be widely publicized. With regards to the trust deficit, the committee was of the

view that this issue could be addressed by allotting ten supernumerary seats per college and

putting in place a dedicated toll free call centre working 24x7, to attend to the grievances of the

students.

Item No. 3: Finalising List of approved institutions for AY 2019-20.

The committee was informed that in order to provide quality education and to improve

employability of the students, allotment of supernumerary seats could be made in the following

institutions which are having hostel facility:

i) All 695 institutions in which students have taken admission in the AY 2018-19.

ii) All NAAC institutions having CGPA above 3.

iii) All NBA accredited institutions.

iv) Top 100 NIRF institutions.

v) All Government institutions.

vi) Any other quality institutions with the approval of Chairman, AICTE

Special Secretary (School Education) Govt. of J&K stated that as the J&K students

preferred to stay in Delhi, Bangalore, Pune, Mumbai and in North and North Western Region,

they should be allotted college in these regions.

AICTE informed that, Civil, Computer Science & Mechanical Engineering, and B.Sc

Nursing courses are preferred over the other technical courses.

The Committee observed that inclusion of the above category institution is in the best

interest of the students and directed that out of 10 supernumerary seats, four seats should be

earmarked for Civil Engineering, four for Computer Science and two for Mechanical

Engineering or four seats per discipline based on students’ preference. Further, UGC to create 10

supernumerary seats in colleges and provide the list of willing Institutions, along with the

courses offered, course wise fee, etc., by 10th January, 2019. It was decided that the condition of

hostel facility could be relaxed for those good institution of Delhi, Mumbai, Bangalore, Pune

and Hyderabad which would otherwise be excluded for not having hostel facility. AICTE to

finalise the list of institutions as per the above criteria along with complete details and the same

made available in the public domain for the students to take informed decision.

Item No. 4. Automated system for timely release of scholarship.

AICTE gave a presentation with respect to the automated disbursement process of scholarship.

The Committee observed that as there is a lot of delay in the disbursement of scholarship, an

automated system should be put in place at the earliest and from the next academic year

Maintenance allowance could be released in 9 instalments i.e. first instalment of Rs.20,000/

could be released by 15 August ( on verification of joining report) and eight monthly instalment

of Rs.10,000/ each starting from October. The release of the monthly instalments would be

subject to online verification of student’s attendance by the concerned institute.

Item No. 5: Preparation for Academic Year 2019-20.

AICTE presented the calendar of online counselling before the IMC which was approved.

The time schedule for online registration and counselling:

Students Registration on AICTE Portal - 10.4.2019 to 9.5.2019.

Choice filling option/documents verification - 22.4.2019 to 9.5.2019

Publishing provisional merit list - 11.6.2019

Online counselling - 22.6.2019 (1st round), 5.7.2019(2nd

Round), 10.7.2019(3rd

Round) and

15.7.2019(4th Round)

Misc Issues

1. AICTE informed IMC that release of scholarship for the academic year 2012-13 should be

stopped and proposed to close the acceptance of pending claims, which was approved.

2. AICTE was of the view that the students whose parental income is more than Rs. 8.0 lakh

per annum could be allotted seats against the supernumerary quota, without them being

provided scholarship under the scheme. The committee gave its consent and directed AICTE

to work out the modalities in this regard.

3. The Committee observed that the State Government should take up the responsibility of

creating awareness and spread the message about the availability of scholarship under the

Scheme and also share with the AICTE the names of the nodal officers appointed by the

State Government for coordinating with the students who are studying outside the State.

The meeting ended with the vote of thanks to the chair

ANNEXURE-1

LIST OF PARTICIPANTS IN THE 22nd MEETING OF INTER-MINISTERIAL COMMITTEE OF

SPECIAL SCHOLARSHIP SCHEME FOR JAMMU AND KASHMIR HELD ON 19th

December 2018 AT 3.00 PM

1. Shri A.D. Sahasrabudhe, Chairman, AICTE.

2. Dr. Naval Jit Kapoor, Joint Secretary, M/o Tribal Affairs.

3. Smt. Beena Yadav, Director, Ministry Home Affairs.

4. Dr. A. Mukhopadhyay, Head INSPIRE Programme, DST.

5. Dr. Surender Singh, Joint Secretary, UGC.

6. Shri Fazal Mahmood, Deputy Secretary (Finance), Department of Higher Education.

7. Dr. Neeraj Saxena, Adviser II , AICTE.

8. Shri M.H. Mir, Special Secretary J&K Government.

9. Shri Jagdish Singh, Deputy Adviser, NITI Aayog.

10. Shri Zahoor Chatt, Director Colleges, Deptt. of Higher Education, J&K.

11. Shri Pravin Tripathi, Under Secretary, M/o Social Justice and Empowerment.

12. Shri Aditya S. Singh, Under Secretary, M/o Minority Affairs (Scholarship).

13. Ms. Kiran Arora, Under Secretary, IFD. M/oHRD.

14. Ms. Monika, Education Officer, UGC.

15. Dr. N.H. Siddalinga Swamy, Director, e-Governance Cell, AICTE.

16. Shri Anand Sharma, Dy. Director, AICTE.

17. Shri Rakesh Kumar Ganju, Assistant Director, AICTE.

18. Prof. Ajeet Angral , Consultant (J&K), AICTE.

19. Ms. Shivali, IT Consultant, AICTE.