Dinabandhu Andrews Institute of Technology and

Management

Doctor’s Information Database

& Appointment Booking

MAJOR PROJECT DOCUMENTATION

Subject Code: BCA-693

Supervisor: Ananta Dev Pal & Paramita Ray

Created and Submitted by:

Sourav Saha (15401215042)

Adrita Saha (15401215002)

Pujali Bhaumik (15401215027)

Tanisha Mukherjee (15401215056)

Sweta Kumari Yadav (15401215053)

Sudeshna Roy Chowdhury (15401215049)

Contents Sl.No Topics Page No.

1 1.1 1.2 1.4

Introduction Purpose Scope Overview

1

2 2.1 2.2 2.3 2.4 2.5

Description Perspective Functions User Characteristics Constraints Expected Results

2-4

3 Processing and Validation 5-13 4

4.1 4.2

Data Flow Diagrams Level 0 Level 1

14-15

5 System Requirements 16 6 Applications and Technology Used 16 7 Id and Passwords for Login 16 8. Features Planned 17 9. Conclusion 18

10. Designs and Programming Codes 19-92

1

1. Introduction Doctor’s Information Database in an application programmed to run in the mobile

operating system Android, which helps seeking patients to find their desired information

about any doctor and also serves the administrator, who has a separate authorized access to

the database to alter information easily.

1.1. Purpose

This document provides a base to all the functionalities which should be carried out by

the application, how that works the outputs available to the end users.

1.2. Scope of the Project

This project intends to maintain a record of all the necessary information of a doctor

and show them to the end users. It also facilitates alteration of such data, to add,

update or delete data from the database, with specific authorization. This will ensure

the database stays up-to-date and common users can get information on doctors with

specific specialization for different purposes. Users can also book appointments and

nagivate to the chamber location.

1.3. Overview

Overall, this project serves as an application which keeps information on doctors and

shows information to the users and books appointments without much hassle. This

document specifies all kinds of methods used in coding and the objects used for

designing, using Android Studio.

2

2. Description 2.1. Perspective

Shows the Doctor’s name, and the patient’s submitted

details

Updated Data is again fed

back to the Database and

deleted data is erased and

reflected in the database

See Doctor

View all data and

Add, Delete and

Update

information

Relevant Information is

shown to the common

users.

Search Button

Triggered

Back

This section is

available to selective

users who can login

and manipulate data

See Bookings

and Modify

Add Doctor

View/Update/D

elete Doctor’s

information

Login Page Opens ID and Password is

needed to get through

If Correct Database in the

Android Device

SqLiteDatabase

Text boxes

are provided

to add data

and a button

which will

add the data

Added to

Database

Search box

is present to

search for

doctors by

ID, buttons

triggered

for update

or delete

3

2.2. Functions of the Application

Displaying Doctor’s information like name, contact number, available dates and

timings, fees, etc to common users

Take Bookings for Doctors

Showing more information on doctor’s like address, nationality, employed since,

etc., to authorized users

Adding new doctors

Updating a Doctor’s existing information

Deleting a doctor’s information

Showing all appointments/bookings

Deleting Appointments

The last four features is available to authorized users only

2.3. User Characteristics

There are 2 user levels in this application for accessing doctor’s information

a. Patients

b. Administrator

a. Patients

Patients can access only the needed and limited information of any respective doctor,

searched by name. Information like, name, contact number, gender, specialization,

experience, available days and timings are available. They can book an Uber to the chamber

location or just navigate using Google Maps.

b. Administrator

This includes the internal users like a manager or staff. This type of user has a login

page with a login id and password after getting through which, the user can view, add, alter

or even delete any entry in the database. This user has full access to all the information of any

doctor’s entry present in the database, can book appointments, see booked appointments

and delete them. They also have the facility to navigate like the common users.

4

2.4. Constraints

Some basic constraints present are,

i. The software must be in English

ii. The android version in the phone should be Android Kitkat 4.4 or higher for

proper functioning

iii. The UBER application should be installed in the Device

2.5. Expected Results

It is expected that the application will work properly in almost every Android

OS installed device without any glitch and the application will be bug free. In case

of any changes, this document will be flexible to reflect every one of them.

5

3. Processing and Validation

Welcome Screen (On Startup)

On app startup, a welcome screen pops up, known as Splash Screen. It shows the

application name and the names of the team members on an image background. After a

very short wait, the main screen/page opens.

Main Screen

The main screen has 3 main elements. Two buttons, one for User’s end access to

doctor’s information and booking appointments, the other for complete access to the

database and the rights to view all information, add, delete or update any doctor’s entry in

the database. A ‘TextView’ is present below the buttons which displays the information on

the team of students working in this project, on touch.

6

“About Team”- Touch Access TextView

This will display the team member’s name and roll numbers.

7

“VIEW DOCTOR’S INFORMATION BOOK APPOINTMENTS”- Image Button

This button opens a page with a search box and a search button. Doctor’s are searched

by ‘Name’ and the search entries are case and spelling sensitive. If the entry is found,

limited and relevant information is displayed; if no entry exists in the database, a

message-“No Entries Found!” will appear in red. This also has a button to book an

appointment, which opens a set of text boxes to enter Patient name, contact number and

age.

8

Navigations Using Uber and Maps

Options are shown which app to choose, either UBER or Google Maps. Uber will get us a

cab to the location while Google maps can route us using public transport and by foot,

whichever needed. Uber app facilitates the fare estimation too.

9

“See Available Doctors”- Button

Present inside the “SEE DOCTOR’S INFORMATION”, shows all the available doctor’s in

the database to the users. It shows Doctor’s name, his/her specialization and years of

experience.

LOGIN PAGE

This page needs login information. An id and password needs to be entered to login. If it is

correct, then only the “MODIFY DOCTOR INFORMATION” page opens.

10

“MODIFY DOCTOR INFORMATION”- Image Button

This button on touch opens a login page which will have a default id and password

which will be known to the internal users/administrators only. On successful login, a page

opens with 2 buttons which will allow us to access 2 sectors, “VIEW ALL INFORMATION”

and “ADD DOCTOR”

“ADD DOCTOR”- Image Button

This opens a page, consisting of a form with writable spaces to fill out any necessary

information about the doctor. There are ‘TextView’-s, ‘EditText’ , Checkboxes, Radio

buttons and dropdown menu to take all the information.

11

“VIEW/UPDATE/DELETE All Information”- Image Button

This button has a search box and a search button to search any doctor’s entry by their

name. It also has 2 buttons further, which will facilitate updating and deletion of any entry

from the database.

“SEE BOOKINGS”- Image Button

This button, on touch opens a page which shows the doctor’s name and the details of

the patient, in a ListView.

“SEARCH BOOKINGS”- Image Button

12

On tapping this button, a page opens which contains search box and search button which

searches using the patient’s contact number, to avoid duplicate names and searches the

appointment. Henceforth, it can be deleted if needed.

EMAIL, SMS and CALLING

Emails and text messages can be sent through the application. Email is sent through

the email client present in the phone, while text messages are sent using the phone’s balance.

Calls are also made through the sim cards and charged from the balance of that respective

sim card.

“BACK”- Buttons are used for navigating back to the previous page.

“Back to Main Screen”- TextView , on touch takes us back to the main screen.

13

APP ICONS USED

All the icons used in the application’s Image buttons were downloaded, and the text in it

was writted and borders were added to add some elegance to them. They are as follows,

All Images Used

The images used are as follows

14

15

Login

Access Limited Information

Books Appointments

Access All Information

4. Data Flow Diagrams

4.1. Level 0

USERS

Doctor Database

System and

Appointments

ADMINISTRATOR

16

Enters Information

Stored in table

Limited

Information

Displayed

Returns the

needed data

4.2. Level 1

View

Appointments ADMIN

Sends

Information

Appointments

Stored in the

table

USERS

Request

Fetches Doctor’s

Name

On Deletion of a Doctor

his/her Appointments

Deleted

Updated Information

Added / Deleted

Information reflected

Updates / Deletes

Data

Updating and

Deleting

Information

View and adds Information

Enters Id,

Password

LOGIN

ADMINISTRATOR

ADMIN

Request

Looks for

the data

DOCTOR’S INFORMATION

APPOINTMENTS

Searching

APPOINTMENTS

Views Appointments

17

5. System Requirements 1. Smartphone with Android OS version 4.4 (Kitkat) or higher

2. Minimum 512 MB of RAM

3. A processor with speeds above 1.2 GHz (any make)

4. 16 MB of storage for the app and extra for the data stored, the size of the app increases

as the number of entries are increased

5. Android API version 12 or above

6. Permission to install applications over USB and installation from unknown sources from

‘Developer Options’

6. Applications and Technology Used Android Application Development is possible with a couple of software and development kits

to support the software and execution, they are as follows,

1. Android Studio: Android studio is the official Integrated Development Environment

(IDE) for designing, coding, debugging and executing applications for Google’s

smartphone operating system, Android. It has all keywords inbuilt for ease in back end

programming and also design statements, for ease in designing as well. The version of

Android Studio used to design the application is 1.4.1.

2. Java Development Kit (JDK): Since, Android applications require Java programming for

its backend programming; it needs a JAVA environment to support its functions,

executions and syntax.

3. MySql : The tables in the database for storing doctor’s information and patient

information for appointments has been create from Sql statements.

4. Xml: The front end design of the application involves xml statements for the layouts,

image buttons, buttons, text boxes and text views.

7. ID and Passwords for Login 1) Id: doctor password: 112233

2) id: daitm password: patuli

3) id: admin password:12345

18

8. Features Planned i. If the name of the doctor is wrong, it cannot be changed, the entry has to be deleted

and added again. This is due to the fact that doctor information are searched as per

the doctor’s name, so if it’s changed, the process will fail to locate the entity in the

table. Better searching method is planned is the application, if feasible

ii. Appointments will appear haphazardly since, there are no methods implemented to

sort as per doctor’s name due to lack of time and technical knowledge. If different

doctor’s appointments are taken one after the other, the appointments will appear in

the order in which they were booked

iii. If there is more than one doctor in the database, with same spelled name, then there

will be problems in searching.

iv. Changes in code will have to be made to add more login ids and passwords. No mode

for registration. There are a fixed set of ids and passwords.

v. Appointments can be added and deleted only, no scope for editing, so in case of

mistakes, it has to be deleted and added again, which only an administrator can do.

19

CONCLUSION So, we come up to the conclusion that, this app will help normal users to access

limited doctor’s information and take appointments. The administrator can login using

the in-built id and password and access all information, delete and update them.

Administrator can view appointments too. Common users who don’t know the

password can only get access to limited and relevant information on any doctor. Due to

time constraints, many drawbacks are present as mentioned in page 16 which are

planned to be fixed if possible.

From this project we learnt a lot on team work and it has also enhanced our

knowledge of the programming methods since, we learnt a lot along the way. This

application serves the basic purpose of accessing doctor’s information, booking

appointments and modifying information.