Diploma in Computing (withstrands in Software Development

& Computer Networks)

DC203: IT Project Management NQF Level 6 (12 credits)

Team Based Project Assignment(Part-A Planning)

Members of the teamHiroshi YokkaichiBharat VithlaparaHugo HerreraLakshitha Abishake

Submitted to Mr. Mostafa Babaeianjelodar

Table of Contents1. Agenda.......................................................1

1.1 Meeting Information...........................................11.1.1 Objective...................................................11.1.2 Date........................................................11.1.3 Location....................................................11.1.4 Participants................................................1

1.2 Agenda topic..................................................12. Project outline..............................................2

2.1 Goals & Objectives............................................22.1.1 Existing System.............................................22.1.2 Replacing System............................................32.1.3 Goals and Objectives........................................32.1.4 Proposal....................................................4

3. Schedule.....................................................53.1 Work Breakdown Structure......................................5

4. Organization.................................................64.1 Organizational chart..........................................64.2 Project organizational chart..................................74.3 Stakeholder...................................................7

5. Appendix.....................................................85.1 Glossary......................................................8

Page 1

1. Agenda

1.1 Meeting Information

1.1.1 ObjectiveDiscuss about the next system for improving operational

efficiency.1.1.2 Date

November/6th/2013 3:30 PM1.1.3 Location

NTEC class 7-51.1.4 Participants

# Name Role1 Mostafa

BabaeianjelodarIS Manager

2 Hiroshi Yokkaichi Project Manager (To hold the post of software development leader)

3 Bharat Vithlapara Manager of quality assurance department

4 Hugo Herrera Leader of developing and maintaining network and hardware

5 Lakshitha Abishake Leader of marketing and training

1.2 Topic# Topic Sub topic1

Project outline

Problems of the existing system

2 Replacing system3 Goals and objectives4 Proposals5 Schedule WBS6 Organizational

chart

Page 2

Page 3

2. Project outline

2.1 Goals & ObjectivesThis is a new system replacing a current inefficient process. The system will provide a more effective, streamlined solution for order, inventory and distribution business intelligence.

2.1.1 Existing System

Page 4

2.1.2 Replacing System

2.1.3 Goals and Objectives

# Goals Objectives1 To share and unify information

by integrating databases held bydepartments.

To efficiently utilize data resources.

2 The replaced system integrates dispersed system.

To prevent the occurrence of a human error, waste of system resources and human resources.

3 To implement data ware house To gain the strength and competitiveness of the market by Business intelligence system

4 To create backup databases and systems regularly.

To minimize opportunity loss and achieve recovery in a short period.

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2.1.4 ProposalThere are three proposals to implement the previously mentioned system.

# Function Choices Advantage Disadvantage Opinion

1

CMS

Off-the-shelfA system can be developed cheaply.

A system is not customizable.

A package inhibits operating efficiency

2Off-the-shelf(Customizable/SIer’s package)

Highly efficient CMS can be mountedcomparatively for a short period of time

Development cost and maintenance expenses are higher than other developing CMS

It is necessary to avoid vender lock-in because we will surely lose many choices especially money. The cost-effectiveness isthe lowest.

3 In-house development

The system which improvesoperating efficiency canbe developed

It is dependent on the skill power of the Information Systems Department (Our department)

The most important thing for adopting CMSis to continue improvement. Therefore, otherplans are not suitable. In addition, in-house development can get many productive insights and improve them easily.

4 Backup In-house backup

Once set up, the system works constantly andallows for speedy recovery

While it provides a good layer of protection, itis not a complete backup solution, as RAID cannot protect against fire.

It is necessary to adopt online backup. (Cloud or Remote backup)

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5Cloud backup (Storage is located in foreign)

Secured and safe way of backing up data on a remote data storage. Backups are stored in a different location from the original data.

High internet channel is needed.

Since internet channel is very poor in NZ, we do not recommendto access foreign backup server.

6Remote backup (Storage is located in thecountry)

High internet channel is needed.

Backups use a leased line, communication environment is stabilized.

7BI

Off-the-shelf8 In-house

development

Page 7

3. Schedule

3.1 Work Breakdown Structure

Page 8

4. Organization

4.1 Organizational chart

Page 9

4.2 Project organizational chart

Page 10

5. Appendix

5.1 Glossary

# Term Definition1 Data warehouse A data warehouse is a database used for

reporting and data analysis. It is a central repository of data which is created by integrating data from one or more disparate sources. Data warehouses store current as wellas historical data and are used for creating trending reports for senior management reporting such as annual and quarterly comparisons.

2 SIer System Integrator3 Vender lock-in Vendor lock-in makes a customer dependent on a

vendor for products and services, unable to use another vendor without substantial switching costs. Lock-in costs which create barriers to market entry may result in antitrust action against a monopoly.

4 BI Business Intelligence5 QA Quality Assurance6 CEO Chief Executive Officer7 CIO Chief Information Officer8 CFO Chief Financial Officer9 COO Chief Operating Officer10 CMO Chief Marketing Officer