Davidson County Community College

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STATE BOARD OF COMMUNITY COLLEGES Mr. Scott Shook, Chair

October 19, 2018

Davidson County Community College

Mary E. Rittling Conference Center

297 DCC Road

Thomasville, NC 27360

Wednesday, October 17, 2018

COMMITTEE MEETINGS Board Governance Committee 9:00 a.m. Smith Health Sciences Center, Room 114

Personnel Committee 10:00 a.m. Smith Health Sciences Center, Room 107

Planning Session 11:00 a.m. Smith Health Sciences Center, Room 211

Thursday, October 18, 2018

Planning Session 8:30 a.m. Rittling Conference Center, 2nd Floor

ISSUES LUNCHEON 12:00 p.m. Rittling Conference Center, 2nd Floor

Davidson County Community College Presenter: Dr. Mary E. Rittling, President

COMMITTEE MEETINGS

Finance Committee 1:30 p.m. Rittling Conference Center, Room 202

Programs Committee 1:30 p.m. Rittling Conference Center, Room 204

Strategic Planning Committee 1:30 p.m. Rittling Conference Center, Room 206

Accountability and Audit 2:30 p.m. Rittling Conference Center, Room 208

Policy Committee 2:30 p.m. Rittling Conference Center, Room 202

Legislative Affairs Committee 3:00 p.m. Rittling Conference Center, Room 208

Chair’s Agenda Review 3:30 p.m. Rittling Conference Center, Room 208

Friday, October 19, 2018

BOARD MEETING 9:00 a.m. Rittling Conference Center, 2nd Floor

❖ Call to Order

❖ Roll Call

❖ Ethics Awareness and Identification of Conflicts or Potential Conflicts of Interest

❖ Approval of Minutes from September 21, 2018

❖ Approval of Agenda

❖ Approval of Consent Agenda (Consent Agenda items are listed on the Consent Agenda and

are designated by [CA] on the Full Agenda)

❖ Introduction of Dr. Darrin Hartness, Davidson County Community College

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Reports ❖ NC Association of Community College Presidents, Dr. David Shockley, President

❖ NC Association of Community College Trustees, Ms. Lyn Austin NCACCT

❖ NC Comprehensive Community College Student Government Association (N4CSGA),

Ms. Toni Formato, President

BOARD GOVERNANCE COMMITTEE, Mr. Bob Stephens, Chair For Information Overview and Scope of Committee (Discussion Only) Review of Bylaws (Attachment SBG 01) Legislative Reports (Discussion Only) PERSONNEL COMMITTEE, Mr. Bill McBrayer, Chair For Action Voluntary Shared Leave Report (Attachment PER 01) [CA] For Information System Office Vacancy Report – October 2018 (Attachment PER 02) College President Status Report – October 2018 (Attachment PER 03) SBCC Code Report – October 2018 (Attachment PER 04) FINANCE COMMITTEE, Mr. Lynn Raye, Chair For Action Allocation for Community College ApprenticeshipNC Coordinators (Attachment FC 01) Contract for Integrated Library System (Attachment FC 02) Contract for Online Computer Library Center (Attachment FC 03) Allocation for Customized Training Regional Trainers FY 2018-19 (Attachment FC 04) [CA] Allocation for Food and Nutrition Services: Employment and Training Program Grant

(Attachment FC 05) [CA] Allocation for Sub-Orbital FY 2018-19 (Attachment FC 06) [CA] Service Agreement for Development of Residency Determination Services (Attachment FC 07) [CA] Budget Allocation for 2-1 Summary (Attachment FC 08) [CA] Construction and Property (Attachment FC 09) [CA] For Information Estimated Receipts – September 2018 (Attachment FC 10) Connect NC Bond Status Report (Attachment FC 11) Specialized Course List for Public Safety Waivers Authorized Under G.S. 115D-5(b)(2)

(Attachment FC 12) SBCC Code Report – October 2018 (Attachment FC 13)

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PROGRAMS COMMITTEE, Dr. Samuel Powell, Chair For Action Review of the Comprehensive Articulation Agreement that Exists Between Constituent Institutions of

the North Carolina Community College System and Constituent Institutions of the University of North Carolina (Attachment PROG 01)

Curriculum Program Application – Fast Track For Action (FTFA) (Attachment PROG 02) [CA] Combined Course Library – Continuing Education (Attachment PROG 03) [CA] Amend 1D SBCCC 400.9 – “Curriculum Standards” (Attachment PROG 04) For Information Curriculum Program Application as Approved by the System President (Attachment PROG 05) Curriculum Program Termination as Approved by the System President (Attachment PROG 06) SBCC Code Report – October 2018 (Attachment PROG 07) STRATEGIC PLANNING COMMITTEE, Mr. Jerry Vaughan, Chair For Information Planning Meeting Debriefing Improving Enrollment (Attachment PLAN 01) Graduate Employment Outcomes (Attachment PLAN 02) ACCOUNTABILITY AND AUDIT COMMITTEE, Ms. Lisa Estep, Chair For Action Internal Audit Plan FY 2018-19 (Attachment AUD 01) [CA]

For Information Compliance Review Services Summary Report FY 2017-18 (Attachment AUD 02) Internal Audit – Badge Access (Attachment AUD 03) EAGLE Update (Attachment AUD 04) POLICY COMMITTEE, Mr. Bob Stephens, Chair For Action Review of Hearing Officer’s Recommendation for Denial of Proprietary School License Renewal and

Revocation of Proprietary School License – Umanah Healthcare Institute – Charlotte, Gastonia, and Monroe (Attachment POL 01)

Waiver of State Board of Community Colleges Code Provisions Due to Hurricane Florence (Attachment POL 02)

Temporary Amendment of 1G SBCCC 200.1 – “General Provisions” (Attachment POL 02A) For Information SBCC Code Report – October 2018 (Attachment POL 03) LEGISLATIVE AFFAIRS COMMITTEE, Dr. Breeden Blackwell, Chair For Information Discussion of Advocacy Action Plan

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NEW BUSINESS PRESIDENT’S REPORT BOARD MEMBERS QUESTIONS/COMMENTS DATE OF FUTURE MEETINGS The next State Board meeting is scheduled for Thursday, November 15, 2018 through Friday, November 16, 2018 at Wilson Community College in Wilson, NC and System Office in Raleigh, NC. More information regarding this meeting will be communicated. EXPIRING TERMS AND VACANCIES There are currently no terms expiring and no vacancies for the membership of the State Board. ADJOURNMENT

Questions relating to items on the Agenda should be addressed to the Office of State Board Affairs at (919) 807-6970 or

by e-mail at [email protected]

mailto:[email protected]

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CONSENT AGENDA PERSONNEL COMMITTEE, Mr. Bill McBrayer, Chair Voluntary Shared Leave Report (Attachment PER 01) FINANCE COMMITTEE, Mr. Lynn Raye, Chair Allocation for Customized Training Regional Trainers FY 2018-19 (Attachment FC 04) Allocation for Food and Nutrition Services: Employment and Training Program Grant

(Attachment FC 05) Allocation for Sub-Orbital FY 2018-19 (Attachment FC 06) Service Agreement for Development of Residency Determination Services (Attachment FC 07) Budget Allocation for 2-1 Summary (Attachment FC 08) Construction and Property (Attachment FC 09) PROGRAMS COMMITTEE, Dr. Samuel Powell, Chair Curriculum Program Application – Fast Track For Action (FTFA) (Attachment PROG 02) Combined Course Library – Continuing Education (Attachment PROG 03) ACCOUNTABILITY AND AUDIT, Ms. Lisa Estep, Chair Internal Audit Plan FY 2018-19 (Attachment AUD 01)

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State Board of Community Colleges Caswell Building, 200 West Jones Street

Raleigh, North Carolina September 21, 2018

9:00 a.m. TELEPHONIC

CALL TO ORDER Following proper public notification, Chairman Scott Shook called the State Board of Community Colleges (SBCC) Meeting to order at 9:02 a.m. in the J. Gregory Poole Conference Room of the Caswell Building. ROLL CALL Mr. Bryan Jenkins called the roll and the following members were present:

Ms. Toni Formato * Lt. Governor Dan Forest * Mr. William Holder Mr. Bobby Irwin Mr. Frank Johnson Mr. Bill McBrayer

Mr. Ernie Pearson Dr. Samuel Powell Mr. Lynn Raye * Mr. James Rose Mr. Scott Shook

Mr. Robert Stephens Mr. Burr Sullivan* Mr. Clark Twiddy * Mr. Jerry Vaughan * Ms. Ann Whitford

*Attended by telephone Absent: Dr. Breeden Blackwell, Ms. Lisa Estep, Treasurer Dale Folwell, Mr. Todd Johnson, and Dr. Candler Willis ETHICS AWARENESS AND IDENTIFICATION OF CONFLICTS OF INTEREST Mr. Rose reminded members of the Board of the ethics requirements and requested members identify any conflicts or potential conflicts of interest. Having so requested, the Chairman Shook asked the record to reflect no conflicts.

APPROVAL OF THE MINUTES Mr. Raye made a motion to approve the August 17, 2018 minutes for the State Board of Community Colleges as presented. Mr. McBrayer seconded the motion and the minutes were unanimously approved.

Mr. Holder made a motion to pause and remember those who did not make it through the storm or those who lost homes and possessions. Chairman Shook seconded and the Board paused for a moment of silence.

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CHANGES TO THE AGENDA The Chair polled the committee chairs as to any changes to the agenda and the results were as follows: CALENDAR COMMITTEE, Mr. Ernest Pearson, Chair Mr. Pearson stated the Calendar Committee has no changes. PERSONNEL COMMITTEE, Mr. Bill McBrayer, Chair Mr. McBrayer stated the Personnel Committee has no changes. FINANCE COMMITTEE, Mr. Lynn Raye, Chair Mr. Raye stated the Finance Committee has no changes. PROGRAM SERVICES COMMITTEE, Dr. Samuel Powell, Chair Dr. Powell stated Programs Committee would like to move Annual Report to the Joint Legislative Education Oversight Committee NC Career Coach Program GS 115D-21.5. (Attachment PROG 01) from Future Action to Action.

STRATEGIC PLANNING COMMITTEE, Mr. Jerry Vaughan, Chair Mr Vaughan stated Strategic Planning Committee has no changes.

POLICY COMMITTEE, Mr. Bob Stephens, Chair Mr. Stephens stated Policy Committee would like to move Recommendations for Initial Proprietary School Licensure (Attachment POL 01) from Future Action to Action: APPROVAL OF THE AGENDA Mr. McBrayer made a motion to approve the agenda, Mr. Irwin seconded the motion, and the motion was unanimously approved by voice vote. APPROVAL OF THE CONSENT AGENDA Mr. Holder made a motion to approve the consent agenda, Mr. F. Johnson seconded the motion, and the motion was unanimously approved by voice vote.

Items approved on the Consent Agenda were as follows: CALENDAR COMMITTEE, Mr. Ernest Pearson, Chair

State Board 2019 Meeting Calendar (Attachment CAL 01)

FINANCE COMMITTEE, Mr. Lynn Raye, Chair

Allocation for NC Space Grant Undergraduate Student Research (Attachment FC 02) Catalyzing Career and Technical Education through Enhanced Career Pathways (Attachment FC 03) Allocation for Employability Skills Alignment Project (Attachment FC 04) Annual Report to the State Building Commission on Construction Delegation Authority

(Attachment FC 05) Construction and Property (Attachment FC 06)

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PROGRAMS COMMITTEE, Dr. Samuel Powell, Chair

Curriculum Program Applications – Fast Track for Action (FTFA) (Attachment PROG 03) Combined Course Library – Continuing Education (Attachment PROG 04)

COMMITTEE REPORTS CALENDAR COMMITTEE, Mr. Ernest Pearson, Chair Mr. Pearson reminded the Board that the SBCC 2019 calendar had been presented at the August meeting. Chairman Shook noted the April 2019 SBCC meeting will be held jointly with the NCACCT meeting in Raleigh. On behalf of the Calendar Committee, Mr. Pearson recommended and moved the following item be approved by the board.

State Board 2019 Meeting Calendar (Attachment CAL 01) The above item was approved by voice vote.

PERSONNEL COMMITTEE, Mr. Bill McBrayer, Chair Review of Comments for 1C SBCCC 300.1 – "Presidential Selection Process" (Attachment PER 01) Ms. Martin reviewed the comments for 1C SBCCC 300.1 – “Presidential Selection Process”. Ms. Martin reviewed the comment from Mr. Randy Vinson submitted via the President of NCACCT. Ms. Martin provided background information on the item. The recommendation was no change. On behalf of the Personnel Committee, Mr. McBrayer recommended and moved the following item be ratified by the board.

Review of Comments for 1C SBCCC 300.1 – "Presidential Selection Process" (Attachment PER 01)

The above item was approved by voice vote.

Amend 1C SBCCC 300.98 – "Evaluation of Presidents" (Attachment PER 02) Ms. Martin reviewed the proposed amendment to 1C SBCCC 300.98 – “Evaluation of Presidents”. On behalf of the Personnel Committee, Mr. McBrayer recommended and moved the following item be ratified by the board.

Amend 1C SBCCC 300.98 – "Evaluation of Presidents" (Attachment PER 02) The above item was approved by voice vote.

Amend 1C SBCCC 400 – "Salaries and Benefits" (Attachment PER 03) Ms. Martin reviewed the comment for 1C SBCCC 400- “Salaries and Benefits”. Ms. Haygood shared the language change is due to all employees not being on contract thus, the language needs to be updated.

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On behalf of the Personnel Committee, Mr. McBrayer recommended and moved the following item be ratified by the board.

Amend 1C SBCCC 400 – "Salaries and Benefits" (Attachment PER 03) The above item was approved by voice vote.

Mr. McBrayer moved to enter closed session pursuant to North Carolina General Statute section 143-318.11(a)(1) to prevent the disclosure of information that is confidential or privileged pursuant to North Carolina General Statute sections 115D-27 and pursuant to North Carolina General Statute section 143-318.11(a)(6) to consider the qualifications, competence, performance, and fitness of individual prospective public employees. Dr. Powell seconded, and the Board entered closed session via voice vote. The Board discussed the matters referenced above. Mr. F. Johnson made a motion to go into open session, seconded by Mr. Holder, approved via voice vote.

Mr. McBrayer recommended and moved the following item be approved by the board:

Dr. Darrin Hartness, President of Davidson County Community College The motion was unanimously approved by voice vote.

FINANCE COMMITTEE, Mr. Lynn Raye, Chair Amend 1G SBCCC 100.1 – "Definitions" (Attachment FC 01) Ms. Grovenstein reviewed 1G SBCCC 100.1 – "Definitions”. Attachment FC 01 will replace the temporary rule which was in place and will be effective October 1, 2018 On behalf of the Finance Committee, Mr. Raye recommended and moved the following item be approved by the board.

Amend 1G SBCCC 100.1 – "Definitions" (Attachment FC 01) The above item was approved by voice vote.

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PROGRAMS COMMITTEE, Dr. Samuel Powell, Chair Annual Report to the Joint Legislative Education Oversight Committee NC Career Coach Program GS

115D-21.5. (Attachment PROG 01) Dr. Powell reviewed the report. Career coach program started in 2015 with funds from General Assembly. As of July 1, 2018, there are 64 career coaches across the state. Dr. Chapman highlighted a few sections of the report. Ms. Whitford asked if retention issue is due to the time limit of the contract. Dr. Chapman confirmed. Mr. Raye asked if the coaches are starting freshmen. Dr. Chapman state coaches are working with all four years of high school and reaching back to middle school whenever possible. Chairman Shook asked about viability of matching requirement being removed, and our allocation being increased as part of the legislative priorities. On behalf of the Programs Committee, Dr. Powell recommended and moved the following item be approved by the board.

Annual Report to the Joint Legislative Education Oversight Committee NC Career Coach Program GS 115D-21.5. (Attachment PROG 01)


Initiate Rulemaking to Amend 1D SBCCC 400.8 – "Courses for Curriculum Programs" (Attachment PROG

05) Ms. Martin stated changes will help with the System’s RISE initiatives. Proposed changes will go out for a 30-day public comment period. On behalf of the Programs Committee, Dr. Powell recommended and moved the following item be approved by the board.

Initiate Rulemaking to Amend 1D SBCCC 400.8 – "Courses for Curriculum Programs" (Attachment PROG 05)


POLICY COMMITTEE, Mr. Bob Stephens, Chair Recommendations for Initial Proprietary School Licensure (Attachment POL 01) Mr. Corl presented information on 2 proprietary schools. On behalf of the Policy Committee, Mr. Stephens recommended and moved the following item be approved by the board.

Recommendations for Initial Proprietary School Licensure (Attachment POL 01) The above item was approved by voice vote.

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Amend 1B SBCCC 400 – "Program Accountability" (Attachment POL 02) Mr. Stephens stated this item has gone through the rules process. Ms. Haygood reviewed the changes. On behalf of the Policy Committee, Mr. Stephens recommended and moved the following item be approved by the board.

Amend 1B SBCCC 400 – "Program Accountability" (Attachment POL 02) The above item was approved by voice vote.

NEW BUSINESS Mr. Raye stated we should be very proud of all of the individuals we have trained who have been able to help with Hurricane Florence challenges and impacts.

PRESIDENTS REPORT President Hans provided a Hurricane Florence update. Fourteen colleges currently remain closed. About half of those colleges should be able to open next week. Very impressed with presidents who have been resourceful and resilient. Encouraging contributions to the Governor’s Disaster Relief Fund. Physical damage is relatively limited. Roof and water damage, downed trees. A major challenge is people being out of place and finding it difficult to return. Residences inhabitable and power outages. Impacts students, staff, and faculty. Staff has provided templates to track lost classes and lost FTE. There were issues with meeting payroll due to systems being down. Ms. Haygood and Ms. Grovenstein have been working with the colleges to find ways to make payroll processing happen. In addition to these tasks, we are updating our continuity plan. If loss if power at the System Office, we would have a huge issue which is a good argument of why we need a cloud-based system. President Hans stated there needs to be a handbook for use during natural disasters. Discussion is occurring to start working with a panel of presidents to start meeting to share lessons learned. Visited Lenoir Community College on Tuesday. They have 500 people sheltered at is college serving as emergency shelters. Mr. Johnson asked if we can approach the Southern Association of Community (SACS). Ms. Haygood stated colleges have been given flexibility with repairs. Mr. Johnson stated the issue is people. Lt. Governor Forest stated the flooding is inconceivable. Hundreds of square miles that are under water. Roads are under water. Thousands of people are homeless. It is extreme. Needs to be a proactive plan to address how to be proactive during these events rather than reactive.

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Mr. Holder stated information needs to be gathered now, not waiting as details may be forgotten. Ms. Whitford stated she would like to know if there is a way to look at areas which tend to have roof issues and help make recommendations. In a storm prone area, flat roofs are not recommended. May be able to gather information to provide state construction.

BOARD MEMBER QUESTIONS / COMMENTS Chairman Shook recognized Ms. Kirstein Stovall. Chreatha Alston spoke to the members about the System Conference. Next meeting will be at Davidson County Community College in Lexington, NC. Mr. Sullivan gave a brief overview of the events planned. Ms. Whitford stated she attended the NCACCT meeting in Asheville in September, we are truly on the right track with the association. Mr. Holder shared he attended Roanoke Chowan Board of Trustees meeting and was very well received. The Board is dedicated to making the college better and open to ideas and input. DATE OF NEXT MEETING The next State Board meeting is scheduled for Wednesday, October 17, 2018 through Friday, October 19, 2018 at Davidson County Community College in Lexington. More information regarding this meeting will be communicated. EXPIRING TERMS AND VACANCIES There are currently no terms expiring and no vacancies for the membership of the State Board. ADJOURNMENT Mr. McBrayer motioned to adjourn, seconded by Mr. Holder, unanimously approved by voice vote at 11:24 a.m. RESPECTFULLY SUBMITTED BY: APPROVED BY: Secretary

______________________________ ______________________________ Peter Hans, System President Mr. Scott Shook, Chair

AGENDA State Board of Community Colleges BOARD GOVERNANCE COMMITTEE

Davidson County Community College, Smith Health Sciences Center, Room 114 Wednesday, October 17, 2018 – 9:00 a.m.

Questions relating to items on the Agenda should be addressed to the Office of State Board Affairs at (919)807-6970 or by email at [email protected]

Call to Order Roll Call Ethics Awareness and Conflict of Interest Approval of Agenda For Information

• Review of Bylaws (Attachment SBG 01) New Business Adjourn


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North Carolina

State Board of Community Colleges Ms. Hilda Pinnix-Ragland, Chair

Bylaws of the

State Board of Community Colleges

Dr. Scott Ralls

Secretary to the Board

Bryan W. Jenkins

Executive Director of the State Board

Adopted

January 1, 1981

Most Recently Amended

May 17, 2013

Attachment SBG 01

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BYLAWS

Article I. Bylaws Governing the State Board of Community Colleges.

The following bylaws shall govern and control all actions and procedures of the State

Board of Community Colleges, hereinafter, referred to as the "State Board." The State Board

shall conduct its business in a committee of the whole or under such other forms as it by majority

vote may elect.

Article II. Officers.

At the first meeting after July 1, 1981, and every two years thereafter, the State Board

shall elect from its membership for no more than two consecutive terms of two years or until

their respective successors have been appointed and qualified, a Chair, a Vice Chair, and such

other officers as it may deem necessary (G.S. 115D-2.1).

The Chair of the State Board shall appoint a nominating committee of no less than three

and no more than five qualified members of the State Board at a meeting prior to the July

meeting at which officers are to be elected. The nominating committee shall present the name of

at least one individual for each office. Each nominee must submit to the nominating committee a

letter accepting the nomination and indicating a commitment of the time necessary to perform the

duties of that office. Nominations will be accepted from the floor, but each such nominee must

indicate a commitment of time to serve in that office.

In the event a vacancy occurs prior to the end of a term, the State Board shall elect one of

its qualified members to fill the office for the unexpired portion of the term. The President of the

N. C. System of Community Colleges shall be Secretary of the State Board.

The President of the N. C. System of Community Colleges may appoint an Assistant

Secretary of the State Board, who shall be a member of the staff of the Community College

System Office. Copies of all minutes, papers, and documents of the State Board may be certified

by the Assistant Secretary with the same force and effect as though such certification were made

by the Secretary of the State Board.

Article III. Regular Meetings.

Regular meetings of the State Board shall be held at least ten times a year on dates to be

determined by the State Board. Each regular meeting shall be held at a time and place designated

by the Chair. Notice concerning the time and place shall be given to each member of the State

Board by the Secretary at least seven days in advance of the meeting date. Either by action of the

State Board or upon fifteen days' written notice by the Chair, the date specified herein for a

regular meeting may be changed to another date within the designated month. Any matter of

Attachment SBG 01

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business relating to the community college system may be considered at any regular meeting of

the State Board. In addition to face-to face meetings, subject to the Chair’s discretion, State

Board regular meetings may be held via telephone, videoconferencing, or any other electronic

means.

Article IV. Special Meetings.

Special meetings of the State Board may be called by the Chair at the Chair’s discretion

and shall be called by the Secretary upon the written request of no fewer than a majority of the

qualified members of the State Board. A special meeting called by the Secretary shall be held

within twenty days of receipt by the Secretary of an individual written request from a majority of

the qualified members for such special meeting. A notice specifying the time and place of a

special meeting of the State Board shall be given by the Secretary to each member of the State

Board at least five days in advance of the meeting date; but notice of three days may be given

when, in the judgment of the Chair, an emergency exists. Any matter of business relating to the

community college system may be considered at a special meeting.

Article V. Agenda.

The agenda for a regular or special meeting of the State Board shall be prepared by the

Secretary with approval of the Chair. A copy of the agenda for each regular meeting of the State

Board, including notice of all expiring terms on or vacancies in membership of the State Board

and its committees, and insofar as is practicable, copies of all reports and other materials to be

presented to the regular meeting as a part of the agenda, shall be sent by the Secretary to each

member at least seven days in advance of the regular meeting. If practicable, a copy of the

agenda for each special meeting of the State Board with reports and other materials to be

presented, shall be sent to each member at least five days in advance of the special meeting.

When matters are to be considered by a committee between the time the agenda is sent and the

time of any regular or special meeting of the State Board, and these matters are expected to be

presented to the State Board for action at the meeting, all members of the State Board shall be

sent such materials as a committee may prescribe by standing rule or as the chair of a committee

may designate, in order to inform the State Board, insofar as may be feasible, of the nature of the

action that might be asked of it.

Any person requesting an item to be placed on the State Board agenda for any meeting

shall submit a written request with all supporting documents to the Secretary. In consultation

with the Board Chair, the Secretary shall make the determination about what items are placed on

the State Board agenda. Unless the State Board votes to suspend its rules, any agenda item

requiring State Board action coming before the State Board for the first time shall be placed on

the agenda “For Future Action.” Any item that has been on the State Board agenda “For Future

Action” may be placed on the agenda “For Action” at any subsequent meeting. Certain agenda

items such as contracts, grants, personnel issues, and certain curriculum applications may require

Attachment SBG 01

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prompt State Board action. For any matter requiring the State Board’s prompt consideration, the

State Board may suspend its requirement to first consider an agenda item “For Future Action.”

In order to promote efficient meetings, the Board may act upon more than one item by a

single vote through the use of a consent agenda. Consent agenda items shall be those of a non-

controversial or routine nature. Any member of the Board has the right to comment on any

consent agenda item. At the request of any member of the Board, any item on the consent agenda

shall be removed and given individual consideration for action as a regular agenda item. The

request to remove the item from the consent agenda shall be non-debatable and will be honored

without discussion. Removal of an item from the consent agenda returns it to the appropriate

committee’s report for full Board discussion.

Any committee or member of the State Board may request consideration by the State

Board of any items not on the agenda of a regular or special meeting. However, such an item

shall not be so considered without the approval of two-thirds of the qualified members of the

State Board present at such meeting.

Article VI. Quorum - Attendance.

A quorum for the conducting of business by the State Board shall consist of a majority of

the qualified members of the State Board (G.S. 115D-2.1). Subject to the Chair’s discretion and

prior authorization or the Vice Chair’s discretion and prior authorization in the Chair’s absence,

if a Board member cannot attend a board meeting in person for a justifiable reason, the Board

member may attend via telephone, videoconferencing, or other electronic means.

The Secretary shall maintain an attendance record for State Board meetings on each

member. A State Board meeting includes the meeting of the full board. Members are encouraged

and expected to attend all State Board meetings, unless excused according to the State Board

Bylaws.

A. Consecutive absences

The State Board may remove an appointed or elected member from the State Board who,

without justifiable excuse, as determined by the Chair or Vice Chair in the Chair’s absence, has

not attended three consecutive scheduled meetings. Examples of justifiable excuses include

military service; illness or injury of an immediate family member.

To be eligible to be considered for an excused absence, a member must inform the

Secretary of the State Board of the reason for his or her absence prior to the day of the meeting if

the absence is foreseeable. If the absence is not foreseeable, the member must inform the

Secretary of the State Board of the reason as soon as reasonably possible after the meeting

missed by the member. In either circumstance, the Secretary of the State Board will complete the

Attachment SBG 01

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excused absence form and submit it to the Chair for approval prior to or at the next regularly

scheduled meeting of the State Board.

If any Board member is absent from two consecutive scheduled meetings without

justifiable excuse, the Chair or the Vice Chair in the Chair’s absence, shall meet with the Board

member at issue prior to the next scheduled meeting to notify the Board member of the potential

for removal and to encourage attendance at scheduled meetings.

B. Non-consecutive absences

If a member should miss four scheduled meetings during a fiscal year without justifiable

excuse, the State Board may notify the respective appointing or electing authority so that an

appropriate action can be taken. If any Board member is absent from three scheduled meetings

during a fiscal year without justifiable excuse, the Chair or the Vice Chair in the Chair’s absence,

shall meet with the Board member at issue prior to the next scheduled meeting to notify the

Board member of the potential for removal and to encourage attendance at scheduled meetings.

If the State Board should remove a member from office, the Chair shall notify the

appropriate appointing or electing authority of the vacancy.

Article VII. Presiding Officer.

The Chair shall preside at all regular and special meetings of the State Board. In the

absence of the Chair, the Vice Chair shall preside. In the absence of the Vice Chair, a presiding

officer shall be elected by and from the qualified membership of the State Board.

Article VIII. Power to Vote.

All qualified members of the State Board in attendance at a meeting, except the Student

Government Association representative, may vote on all matters coming before the State Board

for consideration, but no member may vote by proxy. No vote concerning any matter under

consideration by the State Board, or by a committee of the State Board may be cast by postal

mail. Only board members in attendance at a meeting via telephone, videoconferencing, or any

other electronic means are permitted to vote using electronic means that are authorized by the

Chair.[G.S. 115D-2.1(b)(5)]

Article IX. Rules of Order.

Except as modified by specific rules and regulations enacted by the State Board, Robert's

Rules of Order (latest edition) shall constitute the rules of parliamentary procedure applicable to

all meetings of the State Board and its several committees.

Attachment SBG 01

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Article X. Reference to Committees.

All matters presented to the State Board, except matters of routine business, which come

within the sphere of interest or activity of any standing committee of the State Board, shall be

submitted by the State Board to the appropriate standing committee for investigation and report.

All matters, of other than routine business, which do not come within the sphere of interest or

activity of any standing committee of the State Board may be submitted by the State Board to a

special committee for investigation and report in advance of action thereon by the State Board.

The Board may proceed to consider any matter without referring it to a standing or special

committee, if by a two-thirds vote of the qualified members present, immediate consideration by

the State Board is ordered. The reports and recommendations of standing and special committees

shall be submitted to the State Board in writing consistent with the instructions of the State

Board.

Article XI. Minutes.

The Secretary shall keep minutes of all meetings of the State Board, shall file, index, and

preserve all minutes, papers and documents pertaining to the business and proceedings of the

State Board; shall be custodian of the State Board of Community Colleges' Seal and of all

records and instruments of the State Board and Community Colleges System Office.

The Secretary shall be responsible for transcribing the minutes of each meeting within a

reasonable time and for sending a copy to each member.

Article XII. Standing Committees: Membership and Jurisdiction.

The standing committees of the State Board shall be: the Committee on Accountability

and Audit, the Committee on Finance, the Committee on Personnel, the Committee on Policy,

the Committee on Programs, and the Committee on Strategic Planning. The Chair of the State

Board shall appoint the membership of each standing committee, designate the chair and vice-

chair, prescribe the duties, and determine the size of each standing committee. The Chair of the

State Board shall be a member of each standing committee. In addition, the Chair shall appoint a

non-voting representative of the North Carolina Association of Community College Presidents

and a non-voting representative of the North Carolina Association of Community College

Trustees to each standing committee upon the recommendation of the presiding officer of each

association. The membership of each standing committee may be rotated biennially at the

discretion of the State Board Chair.

Each standing committee shall meet at either the call of the committee chair or the State

Board Chair. The meetings shall be held at a time convenient to the membership.

Attachment SBG 01

SBCC 10/19/2018

7

Article XIII. Establishment of Special Committees.

Special committees may be established and their duties may be prescribed by the Chair of

the State Board.

Article XIV. Closed Sessions.

All meetings of the State Board shall be open to the public unless, consistent with the

requirements of State Law, a meeting is closed to the public by majority vote of a quorum of the

qualified membership of the State Board.

Article XV. Amendments and Suspensions of Bylaw Provisions.

Any provision of these bylaws (except those required or governed by statutory provision)

may be amended by a vote of two-thirds of the qualified membership of the State Board;

provided, that no amendment may be adopted unless its substance first has been introduced at a

preceding regular or special meeting of the State Board.

Any provision of these bylaws (except those required or governed by statutory provision)

may be suspended at any regular or special meeting of the State Board for that meeting by

affirmative vote of two-thirds of the qualified membership of the State Board.

History Note:

Effective: 01/01/1981

Amended: 05/17/2013; 03/16/2007; 08/19/2005; 8/17/2001.

Attachment SBG 01

SBCC 10/19/2018

AGENDA State Board of Community Colleges

PERSONNEL COMMITTEE Davidson County Community College, Smith Health Sciences Center, Room 107

Wednesday, October 17, 2018 – 10:00 a.m.


Call to Order Roll Call Ethics Awareness and Conflict of Interest Approval of Agenda Approval of Minutes – October 1, 2018 For Action

• Voluntary Shared Leave Report (Attachment PER 01) [CA] For Information

• System Office Vacancy Report – October 2018 (Attachment PER 02)

• College President Status Report – October 2018 (Attachment PER 03)

• SBCC Code Report – October 2018 (Attachment PER 04) New Business Adjourn


Voluntary Shared Leave Program for Fiscal Year 2017-2018

Report for the Office of State Human ResourcesAttachment PER 01

College Name

Total SL

HrsDonated Total Cost SLD

Total VL Hrs

Donated Total Cost VLD

Total Hrs

Received (S&V)

Total Cost VSL

Received1 Alamance CC 908.00 28,441.00 117.00 4,566.72 1025.00 33,007.72

2 Asheville-Buncombe TCC 680.00 20,540.21 1082.00 28,725.76 1786.00 42,297.19

3 Beaufort County CC 0.00 0.00 0.00 0.00 85.00 2,500.00

4 Bladen CC 0.00 0.00 0.00 0.00 0.00 0.00

5 Blue Ridge CC 480.00 13,335.52 68.00 1,496.48 548.00 13,325.08

6 Brunswick CC 516.05 9,049.58 206.34 3,184.75 722.39 9,513.76

7 Caldwell CC & TI 689.00 17,095.72 735.00 18,678.51 1424.00 35,774.23

8 Cape Fear CC 386.00 9,342.34 176.00 4,074.64 562.28 10,616.24

9 Carteret CC 160.00 4,451.12 0.00 0.00 160.00 4,862.40

10 Catawba Valley CC 322.25 7,761.83 118.50 3,005.73 440.75 8,178.13

11 Central Carolina CC 461.00 14,849.57 205.18 6,143.78 570.69 11,499.27

12 Central Piedmont CC 916.00 28,705.41 102.00 3,841.30 1018.00 26,442.16

13 Cleveland CC 0.00 0.00 0.00 0.00 0.00 0.00

14 Coastal Carolina CC 0.00 0.00 0.00 0.00 0.00 0.00

15 College of the Albemarle 708.00 15,588.48 402.00 8,395.24 958.00 18,366.72

16 Craven CC 24.00 634.16 48.00 891.40 112.00 1,507.80

17 Davidson County Cc 664.67 15,909.37 160.68 3,932.28 825.35 12,548.03

18 Durham Tech CC 710.52 22,232.23 119.00 2,765.95 629.52 13,417.53

19 Edgecombe CC 85.75 1,976.31 55.75 1,458.81 133.50 2,017.19

20 Fayetteville Tech CC 660.00 17,231.13 254.00 4,057.90 914.50 21,289.04

21 Forsyth Tech CC 760.00 24,890.40 467.00 12,999.50 1227.00 24,418.33

22 Gaston College 1190.00 34,745.99 279.00 6,478.33 1469.00 26,572.96

23 Guilford Tech CC 424.00 12,813.84 285.00 6,875.14 709.00 15,367.07

24 Halifax CC 160.00 3,548.16 32.00 993.76 112.00 2,707.68

25 Haywood CC 466.70 11,463.85 219.53 5,323.17 686.23 12,240.59

26 Isothermal Cc 448.50 12,345.69 112.75 2,511.67 561.25 14,857.36

27 James Sprunt CC 10.00 374.90 0.00 0.00 10.00 254.60

28 Johnston CC 1168.00 39,995.06 146.00 3,954.06 645.00 15,489.55

29 Lenoir CC 1183.37 27,467.62 142.45 3,674.33 525.82 11,734.80

30 Martin CC 0.00 0.00 0.00 0.00 0.00 0.00

SBCC

10/19/2018

Voluntary Shared Leave Program for Fiscal Year 2017-2018

Report for the Office of State Human ResourcesAttachment PER 01

College Name

Total SL

HrsDonated Total Cost SLD

Total VL Hrs

Donated Total Cost VLD

Total Hrs

Received (S&V)

Total Cost VSL

Received31 Mayland CC 98.00 2,425.88 40.00 1,193.44 130.00 2,424.04

32 McDowell Tech CC 102.08 2,969.49 0.00 0.00 0.00 0.00

33 Mitchell CC 0.00 0.00 0.00 0.00 0.00 0.00

34 Montgomery CC 160.00 3,438.46 40.00 532.15 200.00 3,970.61

35 Nash CC 64.00 1,144.32 0.00 0.00 24.00 380.88

36 Pamlico CC 160.00 3,982.89 0.00 0.00 160.00 3,422.40

37 Piedmont CC 21.44 634.62 125.97 3,278.46 147.41 3,008.57

38 Pitt CC 328.00 10,819.48 200.00 5,039.20 528.00 14,237.12

39 Randolph CC 193.15 3,996.71 502.40 12,119.88 694.22 12,287.55

40 Richmond CC 46.50 1,846.01 14.00 458.48 60.50 1,026.61

41 Roanoke-Chowan CC 0.00 0.00 0.00 0.00 0.00 0.00

42 Robeson CC 80.00 1,506.19 0.00 0.00 0.00 0.00

43 Rockingham CC 216.00 5,870.00 170.00 3,111.48 386.00 11,649.48

44 Rowan-Cabarrus CC 460.00 11,950.21 60.00 1,535.35 520.00 10,207.60

45 Sampson CC 97.63 2,860.31 0.00 0.00 97.63 1,098.39

46 Sandhills CC 908.00 30,766.00 522.50 18,538.50 1476.00 39,638.00

47 South Piedmont CC 310.50 8,099.39 108.50 2,771.27 419.00 9,699.85

48 Southeastern CC 114.00 2,173.92 64.00 1,629.52 178.00 3,577.02

49 Southwestern CC 68.75 3,146.57 133.25 7,245.59 42.00 561.12

50 Stanly CC 149.00 3,770.54 21.00 891.52 170.00 4,662.06

51 Surry CC 139.00 6,316.70 8.00 133.21 147.00 5,985.64

52 Tri-County CC 0.00 0.00 0.00 0.00 0.00 0.00

53 Vance-Granville CC 443.55 9,976.37 423.00 10,045.00 866.55 20,852.90

54 Wake Tech CC 2347.94 64,132.86 447.41 12,551.85 3463.18 74,784.85

55 Wayne CC 728.00 19,534.08 40.00 610.80 928.00 16,822.08

56 Western Piedmont CC 572.00 15,667.84 216.00 4,840.56 888.00 21,719.68

57 Wilkes CC 62.00 1,271.32 236.00 6,675.00 298.00 4,625.50

58 Wilson CC 148.56 5,441.21 0.00 0.00 97.56 1,308.28

Combined Total 22199.91 618,530.86 8905.21 231,230.47 29781.33 658,755.66

SBCC

10/19/2018

North Carolina Community Colleges System Office

Vacancies as of September 30, 2018Attachment PER 02

Position # Division Position Title Date Vacated Separation Reason Status Start Date

65018902 Executive Bus Tech App Analyst 4/17/2017 Internal Promotion Position Under Review

60095041 Executive Assistant Agency Legal Counsel 5/13/2017 Redesigned position Screening/Interviewing

60088151 Programs Education Program Specialist 8/3/2017 Separation - Private Filled 9/12/2018

65012551 Programs Education Program Admin I 1/2/2018 Separation - College Accepting Applications

65018450 Business and Finance Budget Analyst 1/31/2018 Retirement Filled 9/10/2018

60087996 Executive Compliance Examiner 4/4/2018 Separation - Other Offer Accepted 10/9/2018

60088039 Technology Bus Tech App Analyst 4/30/2018 Separation - Other Position Under Review

60088070 Technology Operations Systems Analyst 5/10/2018 Separation - Private Screening/Interviewing

60088126 Programs Education Consultant II 5/16/2018 Separation - Other Screening/Interviewing

60088060 Technology Applications Systems Analyst 5/21/2018 Separation - State Pending Reclassification

65009395 Programs Workforce Dev Training Spec 5/31/2018 Retirement Screening/Interviewing

60087998 Executive Compliance Examiner 6/30/2018 Retirement Screening/Interviewing

60088145 Programs Administrative Associate II 7/2/2018 Internal Promotion Position Under Review

60088094 Business and Finance Accounting Manager I 7/6/2018 Separation - Private Preparing to Advertise

60091153 Executive Social Research Specialist 7/13/2018 Separation - Other Preparing to Advertise

60088028 Technology Network Analyst I 7/31/2018 Separation - College Preparing to Advertise

60088152 Programs Administrative Associate II 7/31/2018 Retirement Position Under Review

60088112 Business and Finance Engineer III 9/28/2018 Separation - Private Preparing to Advertise

60085042 Technology Business Systems Analyst 9/7/2018 Separation - Private Preparing to Advertise

60088158 Programs Social Research Specialist 9/12/2018 Internal Promotion Preparing to Advertise

Year-to-Date Statistics Retirements 3

# of budgeted positions 210 Separations - College 1

# positions vacant as of 6/30/2018 14 Separations - Private 3

# positions vacated after 6/30/2018 10 Separations - Other 1

Total # of vacancies 24 Separations - State 0

# of vacancies filled 7 Internal Promotions 2

New Positions 0

Date: 9/30/2018 Redesigned Positions 0

10

SBCC

10/19/2018

STATE BOARD OF COMMUNITY COLLEGES

College Presidents Status ReportAttachment PER 03

College President Appt. Date Status

Alamance Community College Dr. Algie C. Gatewood 10/1/2013

Asheville Buncombe Technical Community College Dr. Dennis F. King 8/1/2014

Beaufort County Community College Dr. David Loope 6/1/2017 2017 NEW

Bladen Community College Dr. William Findt 8/1/2008 SEARCHING

Blue Ridge Community College Dr. Laura Leatherwood 7/1/2017 2017 NEW

Brunswick Community College Dr. Susanne Adams 7/1/2011 SEARCHING

Caldwell Community College & Technical Institute Dr. Mark Poarch 7/1/2016 2016 NEW

Cape Fear Community College Mr. Jim Morton 4/20/2018 2018 NEW

Carteret Community College Dr. John Hauser 7/1/2017 2017 NEW

Catawba Valley Community College Dr. Garrett Hinshaw 8/1/2006

Central Carolina Community College Dr. T.E. Marchant 8/15/2008 SEARCHING

Central Piedmont Community College Dr. Kandi Deitemeyer 1/1/2017 2017 NEW

Cleveland Community College Dr. Jason Hurst 4/1/2018 2018 NEW

Coastal Carolina Community College Mr. David Heatherly 1/1/2017 2017 NEW

College of The Albemarle Dr. Robert Wynegar 4/21/2017 2017 NEW

Craven Community College Dr. Raymond Staats 7/20/2015 2015 NEW

Davidson County Community College Dr. Mary E. Rittling (till 12/15/2018)

Dr. Darrin Hartness (eff 1/1/2019) 8/15/2003 2019 NEW

Durham Technical Community College Dr. William Ingram 1/1/2008

Edgecombe Community College Dr. Gregory McLeod 8/15/2018 2018 NEW

Fayetteville Technical Community College Dr. J. Larry Keen 8/1/2007

Forsyth Technical Community College Dr. Gary Green 7/1/2001 SEARCHING

Gaston College Dr. Patricia A. Skinner 7/1/1994

Guilford Technical Community College Dr. Randy Parker 9/1/2011

Halifax Community College Dr. Michael Elam 2/1/2017 2017 NEW

Haywood Community College Dr. Barbara Parker 7/1/2013

Isothermal Community College Mr. Walter Dalton 5/1/2013

James Sprunt Community College Dr. Kenneth Boham (I) 7/23/2018 SEARCHING

Johnston Community College Dr. David N. Johnson 7/1/2009

Lenoir Community College Dr. Russell Hunt 10/1/2016 2016 NEW

Martin Community College Dr. Paul Hutchins 3/1/2018 2018 NEW

Mayland Community College Dr. John C. Boyd 1/1/2011

McDowell Technical Community College Dr. John Gossett 8/1/2016 2016 NEW

Mitchell Community College Dr. Tim Brewer 3/1/2012

Montgomery Community College Dr. Chad Bledsoe 4/6/2015 2015 NEW

Nash Community College Dr. William S. Carver, II 8/1/2005

Pamlico Community College Dr. James Ross 7/25/2016 2016 NEW

Piedmont Community College Dr. Pamela Senegal 7/1/2017 2017 NEW

Pitt Community College Dr. Lawrence Rouse 8/1/2018 2018 NEW

Randolph Community College Dr. Robert S. Shackleford, Jr. 1/1/2007

Richmond Community College Dr. W. Dale McInnis 3/1/2010

Roanoke-Chowan Community College Dr. Stanley Elliott 10/2/2017 2017 NEW

Robeson Community College Dr. Kimberly Gold 1/1/2017 2017 NEW

Rockingham Community College Dr. Mark Kinlaw 1/20/2015 2015 NEW

Rowan-Cabarrus Community College Dr. Carol S. Spalding 8/11/2008

Sampson Community College Dr. Bill Starling 3/1/2018 2018 NEW

Sandhills Community College Dr. John R. Dempsey 1/1/1989

South Piedmont Community College Dr. Maria Pharr 1/1/2017 2017 NEW

Southeastern Community College Dr. Anthony Clarke 11/3/2014

Southwestern Community College Dr. Don Tomas 7/1/2011

Stanly Community College Dr. John Enamait 8/15/2016 2016 NEW

Surry Community College Dr. David R. Shockley 1/1/2012

Tri-County Community College Dr. Donna Tipton-Rogers 10/19/2007

Vance-Granville Community College Dr. Gordon Burns (I) 8/11/2018 SEARCHING

Wake Technical Community College Dr. William Aiken (I) 10/1/2003 SEARCHING

Wayne Community College Dr. Thomas Walker 9/1/2016 2016 NEW

Western Piedmont Community College Dr. Michael S. Helmick 8/1/2014

Wilkes Community College Dr. Jeffrey A. Cox 7/1/2014

Wilson Community College Dr. Tim Wright 8/1/2015 2015 NEW

Totals:New 2015 4New 2016 6New 2017 11New 2018 6New 2019 1Searching 7

35

SBCC

10/19/2018

Attachment PER 04 (REVISED 10/12/2018)

Page 1 of 4 SBCC

10/19/2018

STATE BOARD OF COMMUNITY COLLEGES SBCC Code Report

FINANCE COMMITTEE

RULE ACTION RULEMAKING PROCESS EXPECTED DATE STATUS

TEMPORARY AMENDMENT OF 1G SBCCC 100.1 –

“Definitions”

Presented to SBCC for Temporary Adoption

July 20, 2018 COMPLETED

Publication on NCCCS Website


Prospective Effective Date of Rule


Expiration Date of Rule October 1, 2018 COMPLETED

AMENDMENT 1G SBCCC 100.1 –

“Definitions”

Initiation of Rulemaking Process July 20, 2018 COMPLETED

Publication on NCCCS Website July 24, 2018 COMPLETED

Written Comment Period Ends August 23, 2018 COMPLETED

Review Comments with SBCC Committee N/A N/A

2nd Written Comment Period Ends (if substantive changes)

N/A N/A

Hearing Date (if applicable) N/A N/A

Presented to SBCC for Adoption September 21, 2018 COMPLETED

Prospective Effective Date of Rule October 1, 2018 COMPLETED


Page 2 of 4 SBCC

10/19/2018

PERSONNEL COMMITTEE

AMENDMENT 1C SBCCC 300.98 –

“Evaluation of Presidents”






N/A N/A




AMENDMENT 1C SBCCC 400 –

“Salaries and Benefits”






N/A N/A





ADOPTION 1C SBCCC 300.1 –

“Presidential Selection Process”




Review Comments with SBCC Committee September 20, 2018 PENDING


N/A N/A





Page 3 of 4 SBCC

10/19/2018

POLICY COMMITTEE

AMENDMENT 1B SBCCC 400 –

“Program Accountability”






N/A N/A





“General Provisions”


October 19, 2018 PENDING

Prospective Effective Date of Rule October 19, 2018


October 25, 2018

Expiration Date of Rule To Be Determined



Page 4 of 4 SBCC

10/19/2018

PROGRAM COMMITTEE


AMENDMENT 1D SBCCC 400.8 – “Courses for Curriculum Programs”

Initiation of Rulemaking Process September 21, 2018 COMPLETED

Publication on NCCCS Website September 25, 2018 COMPLETED

Written Comment Period Ends October 25, 2018 PENDING

Review Comments with SBCC Committee N/A


N/A

Hearing Date (if applicable) N/A

Presented to SBCC for Adoption November 16, 2018

Prospective Effective Date of Rule December 1, 2018

AMENDMENT 1D SBCCC 400.9 –

“Curriculum Standards”

Initiation of Rulemaking Process August 17, 2018 COMPLETED

Publication on NCCCS Website August 21, 2018 COMPLETED

Written Comment Period Ends September 20, 2018 COMPLETED

Review Comments with SBCC Committee October 18, 2018 N/A


N/A N/A


Presented to SBCC for Adoption October 19, 2018 PENDING

Prospective Effective Date of Rule November 1, 2018


FINANCE COMMITTEE Davidson County Community College, Mary E. Rittling Conference Center, Room 202

Thursday, October 18, 2018 – 1:30 p.m.

Questions relating to items on the Agenda should be addressed to the Office of State Board Affairs at (919) 807-6970 or by e-mail at [email protected]

Call to Order Roll Call Ethics Awareness and Conflict of Interest Approval of Agenda Approval of Minutes – September 20, 2018 For Action

• Allocation for Community College ApprenticeshipNC Coordinators (Attachment FC 01)

• Contract for Integrated Library System (Attachment FC 02)

• Contract for Online Computer Library Center (Attachment FC 03)

• Allocation for Customized Training Regional Trainers FY 2018-19 (Attachment FC 04) [CA]

• Allocation for Food and Nutrition Services: Employment and Training Program Grant (Attachment FC 05) [CA]

• Allocation for Sub-Oribital FY 2018-19 (Attachment FC 06) [CA]

• Service Agreement for Development of Residency Determination Services (Attachment FC 07 ) [CA]

• Budget Allocation for 2-1 Summary (Attachment FC 08) [CA]

• Construction and Property (Attachment FC 09) [CA] For Information

• Estimated Receipts – September 2018 (Attachment FC 10)

• Connect NC Bond Status Report (Attachment FC 11)

• Specialized Course List for Public Safety Waivers Authorized Under G.S. 115D-5(b)(2) (Attachment FC 12)

• SBCC Code Report – October 2018 (Attachment FC 13)

New Business Adjourn


MINUTES State Board of Community Colleges

FINANCE COMMITTEE Thursday, September 20, 2018 - 1:30 p.m.

1 SBCC

10/19/2018

FINANCE COMMITTEE MEMBERS PRESENT: Lynn Raye, Chair * Frank Johnson

Bill McBrayer * James Rose

Scott Shook

Attended via phone * Members absent: Lt. Gov. Dan Forest, Treasurer Dale Folwell, and Lisa Estep OTHERS IN ATTENDANCE: Elizabeth Grovenstein Peter Hans Tangi Crotts

Todd Dunn Sondra Jarvis Brian Long

Petrina Lyons Matt Meyer Robert Witchger

WELCOME Chairman Raye called the Finance Committee meeting to order at 1:30 p.m. in Conference Room 201A. ROLL CALL Ms. Lyons took the roll of the Finance Committee members. ETHICS STATEMENT Mr. F. Johnson read the required ethics statement. There were no conflicts of interest. APPROVAL OF THE AGENDA Chairman Raye asked for a motion to approve the agenda of the meeting as presented. Mr. F. Johnson motioned for approval. Mr. Rose seconded the motion, and the Committee approved. APPROVAL OF THE MINUTES Chairman Raye asked for a motion to approve the minutes of the August 20, 2018 meeting. Mr. Rose motioned for approval. Mr. F. Johnson seconded the motion, and the Committee approved.

FOR ACTION Amend 1G SBCCC 100.01 – “Definitions” (Attachment FC 01) Ms. Grovenstein provided background on the Amend 1G SBCC 100.01. of “Definitions” and stated the item goes with our short term work training budget request. This item has been open for public comment and no comments were received. Staff recommends approval. Mr. F. Johnson motioned for approval, Mr. Rose seconded the motion. The Committee approved the Amend 1G SBCCC 100.1 “Definitions”(Attachment FC 01) as presented.



2 SBCC

10/19/2018

Allocation for NC Space Grant Undergraduate Student Research (Attachment FC 02) [CA] Ms. Grovenstein stated all the remaining items on the agenda are consent items. Ms. Grovenstein stated this grant has been awarded in the past. This year four colleges; Edgecombe Community College, Wake Technical Community College, Davidson County Community College, and Carteret Community College submited a proposal and will receive funds from this grant. As a reminder, the NC Space Grant is federal funding administered through NC State University. The funding is provided to NC Community College System to be allocated to the colleges. Dr. Meyer was in attendance to answer questions about the Space Grant. Dr. Meyer shared his excitement about the program this year. Each public university gets $10,000 and the System gets $ 20,000. Mr. Rose motioned for approval, Mr. F. Johnson seconded the motion. The Committee approved the Allocation for NC Space Grant Undergraduate Student Research (Attachment FC 02) as presented.

Catalyzing Career and Technical Education through Enhanced Career Pathways (Attachment FC 03) [CA] Ms. Grovenstein stated the pathway program is a partnership is between community colleges and the public school systems who jointly submit a proposal. The public school system receives funding from Department of Public Instruction. The community colleges receive funding from the NC Community College System. Mr. F. Johnson motioned for approval, Mr. Rose seconded the motion. The Committee approved the Allocation for the Catalyzing Career and Technical Education through Enhanced Career Pathways (Attachment FC 03) [CA] as presented.

Allocation for Employment Skills Alignment Project (Attachment FC 04) [CA] Ms. Grovenstein said this is a continuation of what the Board approved last year. Nash Community College is the lead college working with the Employability Skills Alignment Project. The $25,000 funds from Perkins was not spent in FY2017-18, so Nash Community College is asking for the money to be reallocated to continue to work on this project. Mr. F. Johnson motioned for approval, Mr. Shook seconded the motion. The Committee approved the Allocation for Employment Skills Alignment Project (Attachment FC 04) [CA] as presented.



3 SBCC

10/19/2018

Annual Report to the State Building Commission on Construction Delegation Authority (Attachment FC 05) [CA]

Ms. Grovenstein gave some background on the statute that enabled the State Board to delegate authority to colleges that meet a set of parameters to manage projects without having to go through the State Construction Office. The law requires an annual report of the projects each year. Since the law was put into place in January of 2012, three colleges have been approved to have this authority. Mr. F. Johnson asked if we take the reports at face value. What is the repercussion of something not being done right? Ms. Grovenstein stated that this authority saves the college time and State Construction time. Colleges with this authority have demonstrated they have staff with expertise to manage these projects. The State Board has the authority to remove this delegation from a college if needed. Mr. McBrayer asked if the colleges are aware of the option and how did these colleges get chosen. Would this help issues colleges have with how long the process is with State Construction? Ms. Grovenstein stated that each college had to apply for the delegated authority proving that they have met the parameters and the colleges should be aware of this option. The Presidents will be reminded of the option at the next NCACCP meeting. The committee discussed that the law allows up to $4 million of state funds per project. The colleges can put as much as they want through local funds. Mr. F. Johnson motioned for approval, Mr. McBrayer seconded the motion. The Committee approved the Contract Annual Report the State Building Commission on Construction Delegation Authority (Attachment FC 05) [CA] as presented.

Construction and Property (Attachment FC 06) [CA] Ms. Grovenstein reviewed the Construction and Property requests under catergories A, B, D,E,

and F.

A. Project Approval – New( Non-State and Other State Funds)

B. Project Approval – Amended ( Non-State and Other State Funds)

C. There were no projects in category C, Project approval- New Connect NC Bond Funds.

D. Project Approval- Amended (Connect NC Bond Funds)

E. Project Approval- Final Closeout ( Connect NC Bonds Fund)

F. Acquisition and Disposal of Real Property

Ms. Grovenstein stated five projects had contingencies. The colleges have confirmed that

contingencies have been fulfilled.



4 SBCC

10/19/2018

Mr. Rose motioned for approval, Mr. F. Johnson seconded the motion. The Committee approved the Construction and Property (Attachment FC 06) [CA] as presented.

FOR INFORMATION SBCC Code Report- September 2018 (Attachment FC 07) Ms. Grovenstein reviewed the Finance items on the State Board Code Report Ms. Grovenstein stated once the permanent rule is in effect October 1, 2018, the temporary rule will expire.

2006 HUB Facilities and Equipment Grant as of July 1, 2017 to June 30, 2018 (Attachment FC 08) Ms. Grovenstein stated there is only one college left that has not spent their allocation .

2007 HUB Facilities And Equipment Grant as of July 1, 2017 to June 30, 2018

(Attachment FC 09) Ms. Grovenstein reviewed thereport.

NEW BUSINESS Mr. Raye asked Chairman Shook the status of the community colleges with Hurricane Florence. Chairman Shook said President Hans will provide a full report at the meeting. Some areas are still feeling the impact, but some colleges went back this week or next week. Some colleges will be closed longer. The Board will have to wait to see the full impact on the students. The colleges are trying to determine how to give relief to their students. Mr. Johnson asked if the colleges are going to give relief to students who cannot make it back. Ms. Grovenstein said that will be a discussion during full board. President Hans assured the committee that the Board will receive a full update tomorrow.

ADJOURNMENT Mr. Rose motioned, seconded by Mr. F. Johnson and the meeting was adjourned at 2:08 p.m. Respectfully Submitted, Petrina Lyons Recording Secretary

Attachment FC 01

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Allocation for Community College ApprenticeshipNC Coordinators

November 1, 2018-October 31, 2019

Request: The State Board of Community Colleges is asked to approve the allocation of $323,652 to four community colleges. These community colleges will serve as hosts for four Community College ApprenticeshipNC Coordinators. Strategic Plan Reference: Theme: Economic and Workforce Impact Goal #3: Ensure the educational pipeline prepares a workforce possessing the interest, knowledge, skills, and abilities to meet the needs of employers, now and into the future.

• Objective 3.3: Increase student access to work experience. o Strategy 3.3.2: Modify policies and eliminate the barriers that impede access to

apprenticeships and other work-based learning opportunities. Background and Rationale: ApprenticeshipNC received a US DOL grant with the focus on expanding apprenticeship registrations in the following eight sectors: Advanced Manufacturing, Construction, Energy, Healthcare, Hospitality, Information Technology, Logistics, and Public Safety. To increase these efforts in expanding apprenticeship, the grant provides an opportunity to hire Community College Regional ApprenticeshipNC Coordinators, for a 12-month period. These Regional Coordinators will be responsible for the promotion, development, and registration of apprenticeship programs within specific Economic Development regions. The funds will be used to support salary, fringe benefits, and travel expenses for the positions. Method of Allocation: A total of $323,652 is allocated to four community colleges for Regional ApprenticeshipNC Coordinators. Host community colleges were determined based on a response from the Request for Proposal (RFP) distributed to all 58 colleges. These four colleges submitted proposals, which were reviewed by a screening panel and it was determined that all met the selection criteria. Colleges may not transfer or use funds provided through this allocation for any other purpose.

College Economic Development Region Allocation Amount

Asheville-Buncombe Technical CC Western Region $80,913

Montgomery CC Sandhills Region $80,913

Pitt CC Northeast Region $80,913

Wayne CC Southeast Region $80,913

Total $323,652

Funding Source and Allocation Period: These funds are available through the US DOL Expansion Grant, November 1, 2018 through October 31, 2019. Contact Person: Maureen Little, Vice President, Economic Development Kathryn Castelloes, Director, ApprenticeshipNC

Attachment FC 02

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Contract for Integrated Library System

FY 2018-19

Request: The State Board of Community College is requested to approve up to $ for a three-year contract for an Integrated Library System (ILS) with The ILS is a SaaS (Software-as-a-Service) system used by 51 of our colleges and the System Office. Strategic Plan References: Theme: Student Interest and Access Goal 1: Increase the percentage of North Carolinians, particularly within underserved populations, pursuing and easily accessing education or training through North Carolina Community Colleges.

• Objective 1.3: Identify and reduce access barriers for all prospective students, particularly among underserved populations.

o Strategy 1.3.2 Promote more flexible scheduling and instructional delivery formats to reach non-traditional students.

Background: In 1998, the North Carolina Division of Purchase and Contract mandated that the NCCCS survey the marketplace to determine if a cost-effective library automation option was available at that time. The Contract Team developed comprehensive system specifications that were reviewed by all 58 of the community college libraries. A Request for Proposal (RFP) was issued for the purchase of permanent software licenses and computer hardware. The resulting contract was awarded to Sirsi, Inc., doing business as SirsiDynix, and has continued since December 1999. On April 19, 2013, the State Board approved a request to continue the integrated library system with an upgrade to a SaaS environment in FY 2013-14. Moving to a SaaS environment reduced hardware costs, since the servers are hosted and maintained by SirsiDynix instead of the System Office; and automatically increased the library title limit from 1 to 1.5 million titles. In addition, in the SaaS environment, upgrades and maintenance are performed at night during non-business hours at SirsiDynix by SirsiDynix personnel, providing a service level of 99.9% up time. Statewide IT Procurement approved the SaaS upgrade on June 26, 2014, and the migration occurred in Fall 2014. The contract was renewed through December 31, 2018. Rationale for Contract: In March 2018, the NCCCS issued a RFP to award a contract for the ILS. NCCCS sought to award a contract for an ILS on a SaaS platform that will provide the software licensing and maintenance support for a central library system that is currently shared by a consortium of 51 of our colleges and the System Office known as the Community College Libraries in North Carolina (CCLINC). The contract is scalable to include all 58 colleges.

The three-year contract includes a recurring subscription fee paid by the System Office in the amount of $ for the first year with a maximum escalator built in for years two and three. The remainder of the contract fee is for non-recurring implementation costs of $

Attachment FC 02

SBCC 10/19/2018

Method of Procurement: In accordance with the procurement practice of the State of North Carolina, approval is being sought by outside purchasing authorities. Approval of the contract by the State Board is contingent upon approval by the State Department of Information Technology Contracts and Strategic Sourcing. Contract Amount and Time Period: The proposed contract period is from the time of award in 2018 for a 3-year period ending in 2021, for a total annual cost not to exceed $ Fund Source & Availability: Funding is available from FY 2018-19 State General Fund Appropriations. Contact Person(s):

James Parker Senior Vice President and Chief Information Officer Katherine Davis Director of Distance Learning and Change Management Colleen Turnage Director of Library Services

Attachment FC 03

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Contract for Online Computer Library Center

FY 2018-19

Request: The State Board of Community Colleges is requested to approve $131,274 for a contract with Online Computer Library Center (OCLC). This contract provides shared technology services for the libraries of the North Carolina Community College System Strategic Plan References: Theme: Student Interest and Access Goal 1: Increase the percentage of North Carolinians, particularly within underserved populations, pursuing and easily accessing education or training through North Carolina community colleges.

• Objective 1.3: Identify and reduce access barriers for all prospective students, particularly among underserved populations.

o Strategy 1.3.2 Promote more flexible scheduling and instructional delivery formats to reach non-traditional students.

Background: OCLC is a non-profit global library cooperative with 16,548 members in 124 countries. Member libraries include research, academic, public, school, medical, law, corporate, government, state and national libraries, special groups, and consortia. As a member of OCLC, NCCCS libraries have access to resources throughout the consortium. The major services provided to NCCCS libraries are discovery, cataloging, digital libraries, virtual references, resource sharing, and library management. The OCLC cataloging and metadata subscription allows NCCCS libraries to quickly catalog new materials with high-quality WorldCat records. Original cataloging tools allow librarians to catalog in their preferred format. As members of the WorldCat community, when metadata is revised, OCLC member libraries receive automatic Machine Readable Cataloging Records (MARC) updates that keep NCCCS collections current. OCLC processes over 40 million search requests each day. Rationale for Contract: In 2016-17, NCCCS issued a Request for Quote to OCLC. The three-year contract was for July 1, 2017-June 30, 2020. A change in the vendor’s contract terms and conditions delayed the completion of the agreement as negotiations were required between the vendor and NCCCS. An extension of the 2016-17 contract allowed for partial payment to be made during FY 2017-18. The current contract includes the period of October 1, 2017 – June 30, 2019.

Method of Procurement: In accordance with the procurement practice of the State of North Carolina, approval is being sought by outside purchasing authorities. Approval of the contract by the State Board of Community Colleges is contingent upon approval by the State Department of Information Technology Contracts and Strategic Sourcing. Contract Amount and Time Period: The proposed contract includes the period of October 1, 2017 – June 30, 2019, for a total annual cost of $131,274.

Attachment FC 03

SBCC 10/19/2018

Fund Source & Availability: Funding is available from FY 2018-19 State General Fund Appropriations. Contact Person(s): James Parker Senior Vice President and Chief Information Officer Katherine Davis Director of Distance Learning and Change Management Colleen Turnage Director of Library Services

Attachment FC 04

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Allocation for Customized Training - Regional Trainer

FY 2018-19 Request: The State Board of Community Colleges is asked to approve the allocation of $88,632 to Gaston College, which will serve as the host for the seventh Customized Training regional trainer. This specific position will deliver safety training services to business and industry statewide. Strategic Plan Reference: Theme: Economic and Workforce Impact Goal: Ensure the educational pipeline prepares a workforce possessing the interest, knowledge, skills, and abilities to meet the needs of employers, now and into the future.

• Objective 3.2: Offer relevant, high-quality instructional programs that meet the needs of business and industry for existing and future jobs.

Background and Rationale: G.S. 115D-5.1(f3) states, “[o]f the funds appropriated in a fiscal year for the Customized Training Programs, the State Board of Community Colleges may approve the use of up to eight percent (8%) for the training and support of regional community college personnel to deliver Customized Training Program services to business and industry.” These funds support much-needed depth in the training services delivery capacity of the NC Community College System. Funds will be used to support salary and fringe benefits as well as travel and subsistence, supplies and materials, long distance telephone expenses, and training certification costs for these regional positions. Even though the regional trainers are employees of the host colleges, these positions function as regional resources for training and support for approved Customized Training Program projects. Regional trainers may not be utilized for instruction generating budget FTE. This allocation request is similar to the six colleges in FC06 previously approved in August 2018. Method of Allocation: A total of $88,632 is allocated to Gaston College for the one remaining Customized Training regional trainer position. This amount is prorated for an eight-month period. Host community colleges are determined based on: 1) the college having adequate infrastructure to support either an East, Central, or West region, 2) the availability of dedicated space with appropriate office furniture and equipment at the college, and 3) the convenience of the location for the regional trainer. Specific expertise in the areas of Continuous Improvement, Industrial Safety and Leadership/Employee Development is a hiring requirement for the regional trainers. Colleges may not transfer or use funds provided through this allocation for any other purpose. Colleges may not use any of these funds to meet their management flexibility reduction or for any reversion (if required) unless specifically directed by the North Carolina Community College System Office. Funding Source and Allocation Period: Funding is available from the FY 2018-19 General Fund Appropriation for Customized Training. The allocation period is November 1, 2018 – June 30, 2019. Contact: Maureen Little, Vice President, Economic Development

Attachment FC 05 REVISED 10/18/2018

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Allocation for Food and Nutrition Services: Employment and Training Program Grant

October 1, 2018 – September 30, 2019

Request: The State Board is requested to approve $829,375 in funding for eleven community colleges. Funds will be utilized to reimburse colleges for Education Navigator positions and to provide scholarships funds in support of Food and Nutritional Services: Employment and Training (FNS E&T) participants in accessing training opportunities. The State Board is also asked to approve the allocation of up to $902,000 of 50/50 funds on a first come, first served basis. Strategic Plan Reference: Theme: Economic and Workforce Impact Goal: Increase the percentage of North Carolinians, particularly within underserved populations, pursuing and easily accessing education or training through North Carolina community colleges.

• Objective 1: Improve the understanding and perceived value of educational opportunities, including lifelong learning, offered by community colleges.

o Strategy 1.1.2: Strengthen collaboration with education, community, business, and workforce partners for outreach and to support students as they transition through a seamless system of education in North Carolina.

Background: The FNS E&T Program, is part of the national Food and Nutrition Services Program administered by the U.S. Department of Agriculture (USDA). In North Carolina, the State Department of Health and Human Services (DHHS), Division of Social Services (DSS) oversees the FNS E&T Program. Involvement is voluntary and determined at the local DSS county office. The purpose of the FNS E&T program in North Carolina is to provide employment and training assistance to participants in identified FNS E&T counties. It is the ultimate goal that this employment and training assistance will lead to employment at a livable wage, enabling participants to become self‐sufficient. As a partner in assisting the NC DHHS ‐ DSS office in meeting that goal, the North Carolina

Community College System (NCCCS) Workforce Continuing Education division has joined the SNAP to Skills NC Interagency Team. As a partner in this collaboration, NCCCS works with identified community colleges to implement programs with local DSS county offices in offering successful Employment and Training programs. Education Navigators at the individual community colleges collaborate with the local DSS county office to provide educational assessments, aid in determining appropriate educational pathways, determine educational/employability plans of action, assist participants in accessing community college resources, coordinate with DSS Staff for participant supportive services, and provide outcome measures tracking. This is the second year of allocations for FNS E&T Education Navigators and Scholarships. The State Board approved FC 14 on November 17, 2017, FC 02 on January 17, 2018 and FC 02 on April 20, 2018. This year’s allocation adds Mitchell Community College, Sandhills Community College, and Wake


SBCC 10/19/2018

Technical Community College as participating colleges in addition to the eight colleges that participated last year. Method of Allocation: Colleges identified for FNS E&T Education Navigators are determined by participation of the local DSS county office in the Employment and Training program. Funding is recommended for all colleges where the DSS county office has submitted an FNS E&T plan to DHHS – DSS which includes a community college Education Navigator. Scholarship funding is recommended for all colleges where the FNS E&T navigator positions are located with a pro rata allocation based on the number of navigator positions funded at the college. Asheville‐Buncombe Technical Community College, Central Piedmont Community College, and Durham Technical Community College are recommended for funding of two Education Navigation positions based on the potential Employment and Training participants in the counties within their respective service areas (Buncombe, Madison, Mecklenburg, Durham, and Orange). Wake Technical Community College is recommended for a quarter time position for an Education Navigator for 6 months during Wake county DSS’s planning period from October through March which will transition over to a fulltime position in April. All other colleges are recommended for funding of one Education Navigator position.

In addition to the direct FNS E&T grant funds, the DHHS - DSS has made available 50/50 match funds to

be distributed to colleges listed above through submission of requests for non-federal expenses of

Community College

# Education Navigator Positions

Navigator Position

Allocation

Scholarship Allocation

Total FNS E&T Allocation

Asheville‐Buncombe TCC 2 110,000 11,428 $121,428

Cape Fear CC 1 55,000 5,714 $60,714

Central Carolina CC 1 55,000 5,714 $60,714

Central Piedmont CC 2 110,000 11,428 $121,428

Durham Technical CC 2 110,000 11,428 $121,428

Gaston College 1 55,000 5,714 $60,714

Mitchell CC 1 55,000 5,714 $60,714

Pitt CC 1 55,000 5,714 $60,714

Sandhills CC 1 55,000 5,714 $60,714

Wake Technical CC 1 34,375 5,714 $40,089

Wilson CC 1 55,000 5,718 $60,718

Total 14 $749,375 $80,000 $829,375


SBCC 10/19/2018

supportive services directly related to participant expenses within the Employment and Training

program under the USDA guidelines. Release of funds is based on monthly request submissions and

will be available on a first come, first served basis, not to exceed $902,000.

Fund Source and Availability: The FNS E&T program funds are contingent on the award of the NC DHHS-SS.

Contact: Margaret Roberton

Associate Vice President, Workforce Continuing Education

Attachment FC 06 (REVISED 10/12/2018)

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Allocation for Sub-Orbital Student Competition

FY 2018-19

Request: The State Board is asked to approve $19,250 to be allocated to seven community colleges from the North Carolina Space Grant (NC Space Grant) budget. Strategic Plan References: Theme: Student Interest and Access Goal #2: Provide a continuum of education, training, advising, and support to help learners make informed decisions that lead to credentials and careers.

• Objective 2.1: Provide timely and accurate career exploration and academic planning opportunities.

o Strategy 2.1.1: Integrate career exploration and employer outreach for all audiences from the moment they engage.

Background: The NC Space Grant is a consortium of universities, industries, government agencies, and non‐profit organizations committed to addressing the Nation’s science, technology, engineering, and mathematics workforce development needs. The NC Community College System Office, as an affiliate institution of the State’s NC Space Grant, is supporting a high-altitude balloon payload student-design competition for the fifth year. Launch occurs in April and will be in association with the Gravity Games held in Lenoir, NC. The participating colleges typically recruit student teams of six to eight members, and require funding for small equipment (Go Pro cameras, GPS units) and consumables (Helium, spare balloons). Rationale: The past four years of conducting the competition has provided data necessary to determine that the cost to field a team is between $2,000 and $3,000 per college. Method of Allocation: Each will be allocated $2,750 for development of prototype payload for balloon launch, travel to track and retrieve payload, and supplies needed to participate in launch activities.

College Name Amount of Funding

Durham Technical CC $2,750

Catawba Valley CC $2,750

Edgecombe CC $2,750

Nash CC $2,750

Pitt CC $2,750

Rowan-Cabarrus CC $2,750

Wake Technical CC $2,750

Total $19,250


SBCC 10/19/2018

Allocation Amount and Time Period: The allocation of funding is for the period of October 19, 2018 - April 30, 2019. Fund Source and Availability: These funds are available through the North Carolina Space Grant Affiliate program. Contact Person: Matthew Meyer Associate Vice President Business Engagement, National and International Partnerships

Attachment FC 07

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Service Agreement for the Development of Residency Determination Service (RDS)

FY 2018-19

Request: The State Board of Community Colleges is asked to approve $380,000 for the second year of a five year contract with the North Carolina State Education Assistance Authority (NCSEAA) associated with the development of Residency Determination Service (RDS). Background: In 2013, the NC General Assembly became concerned about inconsistency in residency determinations across institutions of higher education. Session Law 2013-360 directed the UNC System, the NC Community College System (NCCCS), the NC Independent Colleges and Universities (NCICU) and the NCSEAA to create a centralized, uniform process for determining residency for tuition purposes and for administration of State-funded financial aid. Session Law 2015-241 authorized the NCSEAA to perform all functions necessary to implement the coordinated and centralized process to apply the criteria in G.S. §116-143.1 and directed UNC System and the NCCCS to take the necessary actions to facilitate an orderly transition from the campus-based residency determination system to the coordinated and centralized process. Further, other state agencies were required to provide database matches to validate the data of students and parents claiming residency. This centralized process is known as the Residency Determination Service (RDS). In order for a student to receive the benefits of in-state tuition and/or State student aid, a residency determination from RDS is required. Rationale: The services provided by NCSEAA and college participation in RDS are legislatively mandated. The cost of this contract is based on the RDS development costs of $5,700,000 divided equally among the UNC System, NCCCS, and NCICU, with the annual and cumulative cost to the NCCCS as shown below:

Fiscal Year Quote Total

2017-18 380,000 380,000

2018-19 380,000 760,000

2019-20 380,000 1,140,000

2020-21 380,000 1,520,000

2021-22 380,000 1,900,000

Method of Procurement: In accordance with the practice of the State of North Carolina, there is no requirement for competition or approval by outside purchasing authorities for contracts between state agencies. Contract Amount and Time Period: The contract amount will not exceed $380,000 for the period October 19, 2018 through June 30, 2019.

Attachment FC 07

SBCC 10/19/2018

Fund Source and Availability: Funding is available from FY 2018-19 General Fund appropriations. Funding for each fiscal year thereafter is contingent upon the availability of funds. Contact(s): James “JW” Kelley Associate Vice President, Student Services Programs and Services

NORTH CAROLINA COMMUNITY COLLEGE SYSTEM

College Budget Summary

Fiscal Year 2018-19

Attachment FC 08

1XX 2XX 3XX 4XX 5XX 6XX 7XX 8XX

College

Institutional

Support

Curriculum

Instruction

Continuing

Education

Academic

Support

Student

Support

Plant Op &

Maint.

Proprietary/

Other Student Aid Subtotal

Capital

(ex. CI) CI Projects

Alamance Community College

State 4,560,000 13,077,661 2,992,000 2,474,000 1,840,907 24,944,568 942,195 6,100,339 31,987,102

County 571,000 2,728,339 3,299,339 440,000 540,000 4,279,339

Institutional 205,000 105,000 175,000 300 220,000 1,210,000 7,167,700 9,083,000 9,083,000

Total $5,336,000 $13,182,661 $3,167,000 $2,474,300 $2,060,907 $2,728,339 $1,210,000 $7,167,700 $37,326,907 $1,382,195 $6,640,339 $45,349,441

Asheville-Buncombe Technical Community College

State 8,467,771 19,005,339 4,210,355 4,037,495 3,591,178 39,312,138 1,757,538 2,283,884 43,353,560

County 877,152 9,609 6,205,490 7,092,251 141,527 7,233,778

Institutional 872,817 1,430,000 1,250,000 136,000 84,000 3,515,500 10,897,250 18,185,567 550,000 18,735,567

Total $10,217,740 $20,435,339 $5,460,355 $4,183,104 $3,675,178 $6,205,490 $3,515,500 $10,897,250 $64,589,956 $1,757,538 $2,975,411 $69,322,905

Beaufort County Community College

State 2,360,261 4,355,487 1,816,919 1,055,259 1,083,931 - - 10,671,857 73,968 10,745,825

County 541,518 2,151,202 2,692,720 90,000 309,550 3,092,270

Institutional 117,303 67,503 74,200 630 158,005 2,458,572 2,458,572 3,048,213 3,048,213

Total $3,019,082 $4,422,990 $1,891,119 $1,055,889 $3,235,133 $158,005 $2,458,572 $2,458,572 $16,412,790 $163,968 $309,550 $16,886,308

Bladen Community College

State 2,310,852 4,652,209 942,213 808,637 795,087 9,508,998 435,396 6,169,867 16,114,261

County 179,430 810,533 989,963 391,700 391,700 1,773,363

Institutional 80,000 425,000 65,000 1,000 50,000 40,000 871,000 3,603,000 5,135,000 5,135,000

Total $2,570,282 $5,077,209 $1,007,213 $809,637 $845,087 $850,533 $871,000 $3,603,000 $15,633,961 $827,096 $6,561,567 $23,022,624

Blue Ridge Community College

State 3,693,894 6,790,261 1,968,727 1,202,101 1,193,705 14,848,688 414,949 1,735,549 16,999,186

County 356,117 263,694 36,807 63,945 476,212 2,626,437 3,823,212 939,300 4,762,512

Institutional 571,602 451,868 745,898 21,931 125,446 49,601 287,429 6,780,615 9,034,390 - - 9,034,390

Total $4,621,613 $7,505,823 $2,751,432 $1,287,977 $1,795,363 $2,676,038 $287,429 $6,780,615 $27,706,290 $414,949 $2,674,849 $30,796,088

Brunswick Community College

State 2,720,857 4,935,171 1,992,171 1,079,648 909,299 11,637,146 451,769 2,514,175 14,603,090

County 642,365 140,000 156,795 3,094,707 4,033,867 150,000 4,183,867

Institutional 34,507 123,231 728,346 4,670 969,028 2,587,842 4,447,624 4,447,624

Total $3,397,729 $5,058,402 $2,860,517 $1,079,648 $1,070,764 $3,094,707 $969,028 $2,587,842 $20,118,637 $601,769 $2,514,175 $23,234,581

Caldwell Community College

State 4,853,308 11,094,358 3,220,456 1,979,361 1,948,853 23,096,336 846,308 3,888,335 27,830,979

County 794,771 27,300 55,032 3,361,765 4,238,868 230,000 4,468,868

Institutional 372,000 573,000 125,000 35,589 460,000 3,000 1,706,000 5,503,178 8,777,767 8,777,767

Total $6,020,079 $11,667,358 $3,345,456 $2,042,250 $2,463,885 $3,364,765 $1,706,000 $5,503,178 $36,112,971 $1,076,308 $3,888,335 $41,077,614

CURRENT OPERATING PLANT FUND

CURRENT &

CAPITAL TOTAL

9XX

1SBCC

10/19/2018



Fiscal Year 2018-19

Attachment FC 08


College

Institutional

Support

Curriculum

Instruction

Continuing

Education

Academic

Support

Student

Support

Plant Op &

Maint.

Proprietary/


Capital



CURRENT &

CAPITAL TOTAL

9XX

Cape Fear Community College

State 8,089,008 28,857,181 3,943,543 4,580,051 3,540,633 49,010,416 1,745,766 3,558,518 54,314,700

County 1,024,503 10,466,191 11,490,694 5,135,356 16,626,050

Institutional 175,000 845,000 2,000 20,000 10,485,000 22,500,000 34,027,000 698,598 34,725,598

Total $9,288,511 $29,702,181 $3,945,543 $4,580,051 $3,560,633 $10,466,191 $10,485,000 $22,500,000 $94,528,110 $1,745,766 $9,392,472 $105,666,348

Carteret Community College

State 2,603,499 5,716,607 1,544,697 989,233 822,329 11,676,365 523,197 2,587,278 14,786,840

County 316,837 2,198,163 2,515,000 825,000 3,340,000

Institutional 132,229 272,204 173,277 6,018 711,720 125,600 3,180,492 4,601,540 4,601,540

Total $3,052,565 $5,988,811 $1,717,974 $995,251 $1,534,049 $2,198,163 $125,600 $3,180,492 $18,792,905 $523,197 $3,412,278 $22,728,380

Catawba Valley Community College

State 4,588,192 15,569,147 2,159,043 3,746,561 2,161,096 28,224,039 1,040,834 5,726,682 34,991,555

County 551,485 107,744 31,217 26,558 26,220 3,688,776 4,432,000 8,674,762 13,106,762

Institutional 995,000 4,628,755 7,369,239 12,992,994 12,992,994

Total $5,139,677 $15,676,891 $2,190,260 $3,773,119 $3,182,316 $3,688,776 $4,628,755 $7,369,239 $45,649,033 $1,040,834 $14,401,444 $61,091,311

Central Carolina Community College

State 5,098,409 16,194,731 3,794,895 4,282,297 2,917,224 32,287,556 1,348,167 2,750,192 36,385,915

County 532,733 4,228,129 302,930 125,000 5,188,792 305,000 15,174,727 20,668,519

Institutional 161,515 2,257,912 160,000 2,574,000 2,054,944 812,102 7,729,163 15,749,636 15,749,636

Total $5,792,657 $18,452,643 $3,954,895 $6,856,297 $4,972,168 $4,228,129 $1,115,032 $7,854,163 $53,225,984 $1,653,167 $17,924,919 $72,804,070

Central Piedmont Community College

State 19,954,789 42,069,618 5,973,629 17,637,405 12,683,266 98,318,707 3,451,128 4,650,124 106,419,959

County 7,460,772 1,508,474 364,390 2,054,785 2,085,847 23,290,907 36,765,175 170,564,419 207,329,594

Institutional 657,282 1,565,960 5,726,448 38,746 1,508,232 56,350 16,644,627 35,682,450 61,880,095 4,961,361 66,841,456

Total $28,072,843 $45,144,052 $12,064,467 $19,730,936 $16,277,345 $23,347,257 $16,644,627 $35,682,450 $196,963,977 $3,451,128 $180,175,904 $380,591,009

Cleveland Community College

State 3,135,783 8,008,580 2,982,631 3,117,790 1,306,650 18,551,434 732,194 195,000 19,478,628

County 323,261 1,656,611 1,979,872 230,000 2,209,872

Institutional 86,271 103,272 115,239 254,211 5,405,567 5,964,560 5,964,560

Total $3,545,315 $8,111,852 $3,097,870 $3,117,790 $1,306,650 $1,656,611 $254,211 $5,405,567 $26,495,866 $962,194 $195,000 $27,653,060

College of the Albemarle

State 3,769,766 6,790,368 1,405,097 1,805,524 1,410,397 15,181,152 563,146 2,000,000 17,744,298

County 384,906 2,320,198 2,705,104 53,000 700,000 3,458,104

Institutional 225,000 481,702 125,000 25,000 75,000 65,000 3,102,636 4,099,338 165,000 4,264,338

Total $4,379,672 $7,272,070 $1,530,097 $1,830,524 $1,485,397 $2,385,198 $0 $3,102,636 $21,985,594 $781,146 $2,700,000 $25,466,740

2SBCC

10/19/2018



Fiscal Year 2018-19

Attachment FC 08


College

Institutional

Support

Curriculum

Instruction

Continuing

Education

Academic

Support

Student

Support

Plant Op &

Maint.

Proprietary/


Capital



CURRENT &

CAPITAL TOTAL

9XX

Coastal Carolina Community College

State 3,946,392 14,327,322 3,033,463 3,006,120 2,598,099 26,911,396 942,788 293,800 28,147,984

County 539,918 4,032,809 4,572,727 159,000 3,836,068 8,567,795

Institutional 295,682 73,927 715,049 174,334 2,620,607 9,231,278 13,110,777 13,110,777

Total $4,781,992 $14,401,249 $3,748,512 $3,006,120 $2,772,433 $4,032,809 $2,620,607 $9,231,278 $44,594,900 $1,101,788 $4,129,868 $49,826,556

Craven Community College

State 4,920,329 8,296,335 2,218,252 2,249,348 2,267,305 19,951,569 790,689 4,715,900 25,458,158

County 518,946 3,010,973 3,529,919 18,279 500,000 4,048,198

Institutional 457,872 1,200,611 529,959 49,253 818,594 47,808 1,469,139 5,316,330 9,889,566 9,889,566

Total $5,897,147 $9,496,946 $2,748,211 $2,298,601 $3,085,899 $3,058,781 $1,469,139 $5,316,330 $33,371,054 $808,968 $5,215,900 $39,395,922

Davidson County Community College

State 4,710,405 10,857,777 2,042,811 1,795,614 3,147,189 22,553,796 844,269 1,454,896 24,852,961

County 309,710 39,668,264 3,977,974 1,378,791 5,356,765

Institutional 927,103 575,748 371,002 1,390,042 1,024,808 11,668,362 15,957,065 1,499,992 17,457,057

Total 5,947,218 11,433,525 2,413,813 1,795,614 4,537,231 39,668,264 1,024,808 11,668,362 42,488,835 844,269 4,333,679 $47,666,783

Durham Technical Community College

State 5,700,000 13,513,258 2,973,101 3,463,000 2,869,913 28,519,272 1,077,170 269,328 29,865,770

County 1,357,738 230,000 326,565 5,070,140 1,043,075 8,027,518 20,000 5,191,828 13,239,346

Institutional 58,567 468,720 555,534 130,000 949,000 13,272,030 15,433,851 15,433,851

Total $7,116,305 $13,981,978 $3,758,635 $3,593,000 $3,196,478 $5,070,140 $949,000 $14,315,105 $51,980,641 $1,097,170 $5,461,156 $58,538,967

Edgecombe Community College

State 3,776,050 6,950,000 1,443,851 1,760,000 1,277,034 15,206,935 637,086 4,750,000 20,594,021

County 208,895 1,347,105 1,556,000 100,000 933,785 2,589,785

Institutional 120,000 50,000 513,565 1,600,000 11,075,000 14,033,565 5,250,000 19,283,565

Total $4,104,945 $6,950,000 $1,493,851 $1,760,000 $1,790,599 $1,347,105 $1,600,000 $11,075,000 $30,796,500 $737,086 $10,933,785 $42,467,371

Fayetteville Technical Community College

State 11,647,356 36,618,858 13,153,140 6,410,812 6,480,452 74,310,618 3,046,336 481,905 77,838,859

County 1,966,310 274,037 256,334 1,000 10,285,129 12,782,810 64,973 62,816 12,910,599

Institutional 300,000 1,458,878 21,986 833 10,131,837 45,729,456 57,642,990 16,358 57,659,348

Total $13,913,666 $38,351,773 $13,175,126 $6,667,979 $6,481,452 $10,285,129 $10,131,837 $45,729,456 $144,736,418 $3,111,309 $561,079 $148,408,806

Forsyth Technical Community College

State 6,952,169 25,538,728 4,231,038 4,633,687 3,897,646 300,000 45,553,268 1,879,151 5,448,044 52,880,463

County 3,141,911 7,042,336 10,184,247 66,000 10,594,463 20,844,710

Institutional 3,616,972 664,991 2,598,362 24,401,257 31,281,582 85,000 31,366,582

Total $10,094,080 $29,155,700 $4,896,029 $4,633,687 $3,897,646 $7,342,336 $2,598,362 $24,401,257 $87,019,097 $2,030,151 $16,042,507 $105,091,755

3SBCC

10/19/2018



Fiscal Year 2018-19

Attachment FC 08


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9XX

Gaston College

State 5,170,909 15,323,223 1,958,679 4,762,571 3,105,648 30,321,030 1,286,793 5,134,309 36,742,132

County 525,534 5,044,497 5,570,031 697,219 220,000 6,487,250

Institutional 1,566,882 270,772 187,014 1,043,328 5,162,341 8,325,272 16,555,609 16,555,609

Total $7,263,325 $15,593,995 $1,958,679 $4,949,585 $4,148,976 $5,044,497 $5,162,341 $8,325,272 $52,446,670 $1,984,012 $5,354,309 $59,784,991

Guilford Technical Community College

State 12,016,817 29,752,741 6,322,037 7,505,725 5,748,248 61,345,568 2,119,367 5,847,580 69,312,515

County 1,817,265 574,161 13,640,574 16,032,000 118,000 7,678,781 23,828,781

Institutional 1,005,019 190,032 403,712 1,129,311 192,410 250,000 6,966,240 51,801,029 61,937,753 2,090,092 7,261,583 71,289,428

Total $14,839,101 $30,516,934 $6,725,749 $8,635,036 $5,940,658 $13,890,574 $6,966,240 $51,801,029 $139,315,321 $4,327,459 $20,787,944 $164,430,724

Halifax Community College

State 2,729,581 3,832,719 1,037,940 760,881 761,811 9,122,932 196,562 1,785,565 11,105,059

County 130,139 1,145,462 1,275,601 427,277 1,702,878

Institutional 12,000 975,000 100 539,007 228,000 2,490,000 4,244,107 500,000 4,744,107

Total $2,871,720 $4,807,719 $1,038,040 $760,881 $1,300,818 $1,145,462 $228,000 $2,490,000 $14,642,640 $196,562 $2,712,842 $17,552,044

Haywood Community College

State 2,756,412 5,844,985 1,117,116 767,129 827,700 11,313,342 477,543 11,790,885

County 729,282 2,020,803 2,750,085 360,000 3,110,085

Institutional 190,044 622,783 151,328 1,653,347 3,328,221 5,945,723 240,000 6,185,723

Total $3,675,738 $6,467,768 $1,268,444 $767,129 $827,700 $2,020,803 $1,653,347 $3,328,221 $20,009,150 $837,543 $240,000 $21,086,693

Isothermal Community College

State 2,876,390 5,846,164 1,262,314 2,070,067 994,985 13,049,920 616,474 1,651,601 15,317,995

County 286,503 50,190 2,184,761 2,521,454 50,000 1,750,000 4,321,454

Institutional 641,350 835,500 110,000 2,500 10,000 2,465,000 4,809,992 8,874,342 2,177,500 11,051,842

Total $3,804,243 $6,681,664 $1,372,314 $2,122,757 $1,004,985 $2,184,761 $2,465,000 $4,809,992 $24,445,716 $666,474 $5,579,101 $30,691,291

James Sprunt Community College

State 2,637,997 3,741,906 1,135,122 719,659 646,999 8,881,683 416,189 1,048,689 10,346,561

County 207,557 1,769,643 1,977,200 849,100 2,826,300

Institutional 26,300 2,369,242 929,300 2,700,000 6,024,842 702,000 6,726,842

Total $2,871,854 $6,111,148 $1,135,122 $719,659 $646,999 $1,769,643 $929,300 $2,700,000 $16,883,725 $416,189 $2,599,789 $19,899,703

Johnston Community College

State 7,025,551 10,906,743 2,902,943 2,211,849 2,257,089 25,304,175 239,221 3,901,470 29,444,866

County 1,081,293 3,663,113 4,744,406 636,513 3,279,920 8,660,839

Institutional 408,757 507,300 432,406 431,520 38,750 70,000 905,592 5,912,160 8,706,485 1,036,000 9,742,485

Total $8,515,601 $11,414,043 $3,335,349 $2,643,369 $2,295,839 $3,733,113 $905,592 $5,912,160 $38,755,066 $875,734 $8,217,390 $47,848,190

4SBCC

10/19/2018



Fiscal Year 2018-19

Attachment FC 08


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9XX

Lenoir Community College

State 4,854,857 9,456,055 7,597,392 2,277,808 1,646,641 25,832,753 1,465,925 2,000,000 29,298,678

County 215,172 2,339,014 2,554,186 20,075 520,988 3,095,249

Institutional 263,236 324,969 385,127 3,125 460,050 667,829 4,723,679 6,828,015 1,550 6,829,565

Total $5,333,265 $9,781,024 $7,982,519 $2,280,933 $2,106,691 $2,339,014 $667,829 $4,723,679 $35,214,954 $1,486,000 $2,522,538 $39,223,492

Martin Community College

State 1,981,830 2,432,763 1,004,052 695,869 528,452 6,642,966 297,189 3,176,000 10,116,155

County 165,995 863,059 1,029,054 60,000 1,089,054

Institutional 25,007 39,800 5,500 1,000 102,731 414,500 854,709 1,443,247 1,443,247

Total $2,172,832 $2,472,563 $1,009,552 $696,869 $528,452 $965,790 $414,500 $854,709 $9,115,267 $357,189 $3,176,000 $12,648,456

Mayland Community College

State 3,208,776 3,010,240 2,431,640 955,129 958,578 10,564,363 484,866 1,536,000 12,585,229

County 137,142 897,498 1,034,640 73,950 1,108,590

Institutional 24,000 89,000 23,000 843,950 72,000 2,110,000 3,161,950 3,161,950

Total $3,369,918 $3,099,240 $2,454,640 $955,129 $1,802,528 $897,498 $72,000 $2,110,000 $14,760,953 $558,816 $1,536,000 $16,855,769

McDowell Technical Community College

State 1,877,638 4,355,273 974,693 543,595 745,936 8,497,135 305,580 8,802,715

County 343,220 721,943 1,065,163 60,000 1,125,163

Institutional 22,000 5,000 325,000 1,519,000 1,871,000 1,871,000

Total $2,242,858 $4,360,273 $974,693 $543,595 $745,936 $721,943 $325,000 $1,519,000 $11,433,298 $305,580 $60,000 $11,798,878

Mitchell Community College

State 3,840,056 8,266,060 1,657,182 2,145,883 1,616,797 17,525,978 520,604 2,411,805 20,458,387

County 539,715 2,933,015 3,472,730 1,101,535 8,174,500 12,748,765

Institutional 560,710 352,960 343,660 12,350 120,500 1,000 1,724,400 4,676,970 7,792,550 7,792,550

Total $4,940,481 $8,619,020 $2,000,842 $2,158,233 $1,737,297 $2,934,015 $1,724,400 $4,676,970 $28,791,258 $1,622,139 $10,586,305 $40,999,702

Montgomery Community College

State 2,056,613 3,284,887 948,850 469,274 629,037 7,388,661 354,269 3,957,689 11,700,619

County 39,500 736,500 776,000 776,000

Institutional 39,070 36,431 68,866 128,279 82,456 1,436,342 1,791,444 320,000 2,111,444

Total $2,135,183 $3,321,318 $1,017,716 $469,274 $757,316 $736,500 $82,456 $1,436,342 $9,956,105 $354,269 $4,277,689 $14,588,063

Nash Community College

State 3,585,304 10,418,851 1,947,400 1,561,678 1,166,287 18,679,520 519,831 1,676,325 20,875,676

County 239,931 1,960,069 2,200,000 200,000 200,000 2,600,000

Institutional 176,032 789,900 663,698 1,000 40,311 3,645,000 8,424,190 13,740,131 14,126 13,754,257

Total $4,001,267 $11,208,751 $2,611,098 $1,562,678 $1,206,598 $1,960,069 $3,645,000 $8,424,190 $34,619,651 $719,831 $1,890,451 $37,229,933

5SBCC

10/19/2018



Fiscal Year 2018-19

Attachment FC 08


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9XX

Pamlico Community College

State 1,937,852 2,012,891 536,737 662,121 528,574 5,678,175 80,842 1,775,672 7,534,689

County 106,682 503,318 610,000 610,000

Institutional 154,671 141,411 6,975 86,796 340,260 714,945 1,445,058 1,445,058

Total $2,199,205 $2,154,302 $543,712 $662,121 $615,370 $503,318 $340,260 $714,945 $7,733,233 $80,842 $1,775,672 $9,589,747

Piedmont Community College

State 2,823,257 4,298,735 2,294,149 1,249,389 621,482 11,287,012 493,274 1,511,560 13,291,846

County 201,011 87,826 1,286,084 1,574,921 89,500 482,479 2,146,900

Institutional 186,296 1,221,719 354,928 3,204 311,308 1,743,603 3,821,058 3,821,058

Total $3,210,564 $5,520,454 $2,736,903 $1,252,593 $621,482 $1,286,084 $311,308 $1,743,603 $16,682,991 $582,774 $1,994,039 $19,259,804

Pitt Community College

State 6,768,136 24,993,021 3,189,153 6,290,454 4,434,385 45,675,149 1,232,038 1,948,874 48,856,061

County 313,492 5,574,946 5,888,438 100,000 2,758,675 8,747,113

Institutional 29,984 1,302,286 333,498 83,025 1,153,850 4,771,574 34,836,142 42,510,359 42,510,359

Total $7,111,612 $26,295,307 $3,522,651 $6,373,479 $5,588,235 $5,574,946 $4,771,574 $34,836,142 $94,073,946 $1,332,038 $4,707,549 $100,113,533

Randolph Community College

State 3,841,630 8,992,136 2,270,625 1,347,440 1,191,245 17,643,076 690,227 4,628,462 22,961,765

County 512,703 2,079,297 2,592,000 4,402,400 6,994,400

Institutional 180,000 400,000 90,000 1,476,000 5,400,000 7,546,000 7,546,000

Total $4,534,333 $9,392,136 $2,360,625 $1,347,440 $1,191,245 $2,079,297 $1,476,000 $5,400,000 $27,781,076 $690,227 $9,030,862 $37,502,165

Richmond Community College

State 3,485,717 8,835,372 2,992,327 1,767,801 1,363,583 18,444,800 696,945 893,536 20,035,281

County 392,129 1,888,094 2,280,223 2,280,223

Institutional 55,000 35,000 50,000 82,500 225,000 5,282,066 5,729,566 234,000 5,963,566

Total $3,932,846 $8,835,372 $3,027,327 $1,817,801 $1,446,083 $1,888,094 $225,000 $5,282,066 $26,454,589 $696,945 $1,127,536 $28,279,070

Roanoke-Chowan Community College

State 2,343,517 2,356,449 976,417 600,050 411,952 6,688,385 226,947 1,700,000 8,615,332

County 115,168 919,306 1,034,474 209,600 1,244,074

Institutional 35,563 55,300 104,825 2,300 97,406 107,100 2,104,012 2,506,506 2,506,506

Total $2,494,248 $2,411,749 $1,081,242 $602,350 $509,358 $919,306 $107,100 $2,104,012 $10,229,365 $226,947 $1,909,600 $12,365,912

Robeson Community College

State 3,825,268 7,007,442 3,308,967 1,376,012 1,551,936 17,069,625 653,134 3,923,482 21,646,241

County 374,250 2,600 2,451,991 2,828,841 675,229 3,504,070

Institutional 148,102 665,765 70,000 80,000 429,000 4,700,000 6,092,867 6,092,867

Total $4,347,620 $7,673,207 $3,378,967 $1,378,612 $1,631,936 $2,451,991 $429,000 $4,700,000 $25,991,333 $1,328,363 $3,923,482 $31,243,178

6SBCC

10/19/2018



Fiscal Year 2018-19

Attachment FC 08


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9XX

Rockingham Community College

State 2,872,850 5,481,469 1,461,045 1,021,881 863,818 11,701,063 461,455 1,429,958 13,592,476

County 327,995 67,422 1,769,056 2,164,473 1,656,519 3,820,992

Institutional 1,380,984 392,000 299,902 31,500 271,021 952,111 2,688,909 6,016,427 333,428 6,349,855

Total $4,581,829 $5,873,469 $1,760,947 $1,053,381 $1,202,261 $1,769,056 $952,111 $2,688,909 $19,881,963 $461,455 $3,419,905 $23,763,323

Rowan-Cabarrus Community College

State 6,970,424 15,629,143 7,741,220 5,423,049 4,049,962 39,813,798 1,389,903 41,203,701

County 750,572 4,922,141 5,672,713 466,585 16,244,002 22,383,300

Institutional 50,000 1,379,814 175,000 155,000 1,232,400 11,513,500 14,505,714 14,505,714

Total $7,770,996 $17,008,957 $7,916,220 $5,423,049 $4,204,962 $4,922,141 $1,232,400 $11,513,500 $59,992,225 $1,856,488 $16,244,002 $78,092,715

Sampson Community College

State 3,124,587 4,997,373 2,130,483 880,919 856,947 11,990,309 489,951 2,000,000 14,480,260

County 102,430 1,488,917 1,591,347 457,604 2,048,951

Institutional 69,682 64,536 27,071 1,000 710,438 3,310,000 4,182,727 3,500 4,186,227

Total $3,296,699 $5,061,909 $2,157,554 $880,919 $857,947 $1,488,917 $710,438 $3,310,000 $17,764,383 $951,055 $2,000,000 $20,715,438

Sandhills Community College

State 5,052,701 12,282,774 2,145,675 2,672,197 1,896,747 24,050,094 193,124 3,494,317 27,737,535

County 936,638 4,008,386 4,945,024 1,186,152 6,131,176

Institutional 250,000 150,000 90,000 50,000 175,000 6,420,000 7,135,000 600,000 7,735,000

Total $6,239,339 $12,432,774 $2,235,675 $2,722,197 $2,071,747 $4,008,386 $0 $6,420,000 $36,130,118 $193,124 $5,280,469 $41,603,711

South Piedmont Community College

State 4,321,296 6,724,319 3,368,365 1,189,951 1,705,111 17,309,042 1,067,114 18,376,156

County 836,115 1,645,060 2,481,175 387,090 2,868,265

Institutional 200,389 476,350 215,957 58,102 254,801 37,716 94,663 2,906,299 424,427 424,427

Total $5,357,800 $7,200,669 $3,584,322 $1,248,053 $1,959,912 $1,682,776 $94,663 $2,906,299 $20,214,644 $1,067,114 $387,090 $21,668,848

Southeastern Community College

State 3,088,680 5,345,967 2,880,369 1,571,480 912,856 13,799,352 383,812 3,508,361 17,691,525

County 204,800 1,180,500 1,385,300 353,870 1,739,170

Institutional 130,000 80,000 600,000 3,400 730,000 1,530,000 3,444,331 6,517,731 6,517,731

Total $3,423,480 $5,425,967 $3,480,369 $1,574,880 $1,642,856 $1,180,500 $1,530,000 $3,444,331 $21,702,383 $737,682 $3,508,361 $25,948,426

Southwestern Community College

State 3,593,120 7,333,994 2,442,513 2,286,611 1,519,093 17,175,331 641,452 3,894,144 21,710,927

County 97,500 2,311,341 2,408,841 5,000 1,713,394 4,127,235

Institutional 286,000 958,211 85,000 684,000 164,400 5,726,300 7,903,911 167,000 8,070,911

Total $3,976,620 $8,292,205 $2,527,513 $2,286,611 $2,203,093 $2,311,341 $164,400 $5,726,300 $27,488,083 $646,452 $5,774,538 $33,909,073

7SBCC

10/19/2018



Fiscal Year 2018-19

Attachment FC 08


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9XX

Stanly Community College

State 4,414,480 7,139,893 2,424,512 2,778,294 1,187,237 17,944,416 769,969 1,020,880 19,735,265

County 254,354 1,188,348 1,442,702 210,000 1,652,702

Institutional 440,000 1,211,000 4,650,933 6,301,933 6,301,933

Total $4,668,834 $7,579,893 $2,424,512 $2,778,294 $1,187,237 $1,188,348 $1,211,000 $4,650,933 $25,689,051 $769,969 $1,230,880 $27,689,900

Surry Community College

State 4,129,483 9,345,666 3,417,869 2,100,350 1,652,607 20,645,975 1,600,000 22,245,975

County 445,800 97,000 2,160,700 2,703,500 525,500 3,229,000

Institutional 326,000 1,230,000 4,388,000 5,944,000 5,944,000

Total $4,575,283 $9,671,666 $3,417,869 $2,197,350 $1,652,607 $2,160,700 $1,230,000 $4,388,000 $29,293,475 $525,500 $1,600,000 $31,418,975

Tri-County Community College

State 2,131,910 3,652,784 1,285,038 619,052 623,328 8,312,112 56,745 654,481 9,023,338

County 1,057,535 1,057,535 80,000 1,137,535

Institutional 218,203 184,618 89,005 30,281 68,710 2,720,235 3,311,052 15,500 3,326,552

Total $2,350,113 $3,837,402 $1,374,043 $649,333 $623,328 $1,057,535 $68,710 $2,720,235 $12,680,699 $72,245 $734,481 $13,487,425

Vance-Granville Community College

State 4,577,213 9,061,546 2,489,059 1,367,876 1,942,790 19,438,484 786,141 940,705 21,165,330

County 566,083 3,750 2,018,035 2,587,868 139,500 2,727,368

Institutional 290,076 1,296,856 216,445 650 132,726 2,272,851 5,064,112 9,273,716 9,273,716

Total $5,433,372 $10,362,152 $2,705,504 $1,368,526 $2,075,516 $2,018,035 $2,272,851 $5,064,112 $31,300,068 $786,141 $1,080,205 $33,166,414

Wake Technical Community College

State 17,664,492 55,379,367 10,077,304 24,705,507 12,584,431 120,411,101 2,953,159 123,364,260

County 8,276,034 2,166,599 14,957,367 25,400,000 74,919,000 100,319,000

Institutional 4,293,592 2,818,881 4,199,197 74,790 1,165,000 2,256,000 70,786,000 85,593,460 85,593,460

Total $30,234,118 $58,198,248 $14,276,501 $26,946,896 $13,749,431 $14,957,367 $2,256,000 $70,786,000 $231,404,561 $2,953,159 $74,919,000 $309,276,720

Wayne Community College

State 4,411,854 11,228,170 2,277,040 2,215,328 1,990,072 22,122,464 915,535 858,087 23,896,086

County 521,899 205,636 3,359,362 4,086,897 155,644 4,242,541

Institutional 176,165 733,716 873,553 1,500 622,256 503,471 6,194,809 9,105,470 9,105,470

Total $5,109,918 $11,961,886 $3,150,593 $2,422,464 $2,612,328 $3,359,362 $503,471 $6,194,809 $35,314,831 $1,071,179 $858,087 $37,244,097

Western Piedmont Community College

State 2,472,651 6,815,575 1,369,482 1,284,601 1,456,668 13,398,977 604,514 2,870,438 16,873,929

County 296,984 2,256,016 2,553,000 100,000 2,653,000

Institutional 84,935 306,685 137,440 1,000 306,720 1,068,500 3,884,240 5,789,520 5,789,520

Total $2,854,570 $7,122,260 $1,506,922 $1,285,601 $1,763,388 $2,256,016 $1,068,500 $3,884,240 $21,741,497 $604,514 $2,970,438 $25,316,449

8SBCC

10/19/2018



Fiscal Year 2018-19

Attachment FC 08


College

Institutional

Support

Curriculum

Instruction

Continuing

Education

Academic

Support

Student

Support

Plant Op &

Maint.

Proprietary/


Capital



CURRENT &

CAPITAL TOTAL

9XX

Wilkes Community College

State 3,001,705 9,011,117 2,590,761 2,375,925 1,566,106 18,545,614 841,529 2,012,859 21,400,002

County 1,105,220 105,438 33,054 3,138,183 4,381,895 60,653 642,722 5,085,270

Institutional 185,000 150,000 70,900 445,631 224,100 2,935,000 5,541,000 9,551,631 241,836 9,793,467

Total $4,291,925 $9,161,117 $2,661,661 $2,926,994 $1,823,260 $3,138,183 $2,935,000 $5,541,000 $32,479,140 $902,182 $2,897,417 $36,278,739

Wilson Community College

State 2,207,851 5,837,000 1,609,847 1,238,521 849,640 11,742,859 453,666 1,937,166 14,133,691

County 656,010 2,073,621 2,729,631 764,578 3,494,209

Institutional 173,000 250,000 100,000 150,000 216,000 1,617,957 6,366,406 8,873,363 8,873,363

Total $3,036,861 $6,087,000 $1,709,847 $1,388,521 $1,065,640 $2,073,621 $1,617,957 $6,366,406 $23,345,853 $453,666 $2,701,744 $26,501,263

Systemwide Total for FY 2018-19

State 273,538,495 653,453,809 165,618,349 166,585,869 126,136,971 300,000 - - 1,385,633,493 48,925,933 138,303,831 1,572,863,257

County 46,452,395 2,731,860 890,240 5,065,994 5,379,349 241,290,557 302,930 1,168,075 267,281,400 8,524,829 354,950,769 630,756,998

Institutional 19,387,799 37,299,345 23,136,022 5,772,503 19,060,308 881,211 115,110,325 548,158,823 763,374,814 2,359,092 26,805,332 792,539,238

Total $339,378,689 $693,485,014 $189,644,611 $177,424,366 $150,576,628 $242,471,768 $115,413,255 $549,326,898 $2,416,289,707 $59,809,854 $520,059,932 $2,996,159,493

Systemwide FY 2017-18 FY 2018-19 % Inc./Dec. FY 2017-18 FY 2018-19 % Inc./Dec. FY 2017-18 FY 2018-19 % Inc./Dec. FY 2017-18 FY 2018-19 % Inc./Dec.

State 1,339,785,283 1,385,633,493 3.42% 48,895,018 48,925,933 0.06% 100,456,601 138,303,831 37.68% 1,489,136,902 1,572,863,257 5.62%

County 258,641,270 267,281,400 3.34% 7,625,088 8,524,829 11.80% 240,932,212 354,950,769 47.32% 507,198,570 630,756,998 24.36%

Institutional 805,481,904 763,374,814 -5.23% 9,714,385 2,359,092 -75.72% 24,028,050 26,805,332 11.56% 839,224,339 792,539,238 -5.56%

TOTAL 2,403,908,457 2,416,289,707 0.52% 66,234,491 59,809,854 -9.70% 365,416,863 520,059,932 42.32% 2,835,559,811 2,996,159,493 5.66%

Current Operating Capital Outlay (Ex. CI Projects) CI Projects TOTAL

9SBCC

10/19/2018


Construction and Property

October 19, 2018

FY 2018-19

Attachment FC 09

A.

Item CollegeCampus or

County

Project

NumberProject Name Description Fund Source Prior Budget

Board Action

Funding Increase/

Decrease

Current Budget

Non-State 0 750,000 750,000

Total 0 750,000 750,000

Non-State 0 3,954,697 3,954,697

Undetermined 0 89,576,603 89,576,603

Total 0 93,531,300 93,531,300

Advanced Industries Classroom Building - New

Construction

Construction of a 70,000 SF building that will house Advanced Industries programs

along with a 1,000 space parking deck with associated parking lot and roadway

work that will be constructed.2 Wake Tech Main Campus 2300

Project Approval - New (Non-State and Other State Funds)

1 Wake Tech

Multiple

Campuses 2292 Central UPS Upgrade - Renovation

Replacement and upgrading of existing central Fixed Uninterruptible Power Supply

(UPS) to be installed in Information Technology data rooms for supplemental

cooling needs.

SBCC

10/19/2018



October 19, 2018

FY 2018-19

Attachment FC 09

B.


County

Project


Board Action

Funding Increase/

Decrease

Current Budget

Non-State 590,000 (590,000) 0State Equipment

Appropriation 50,000 (50,000) 0

Total 640,000 (640,000) 0

Non-State 0 60,000 60,000

41120 153,009 0 153,009

41220 47,500 0 47,500

Total 200,509 60,000 260,509

Non-State 1,663,286 800,000 2,463,286

Undetermined 4,379,714 9,967,015 14,346,729

Total 6,043,000 10,767,015 16,810,015

Non-State 1,017,943 637,911 1,655,854

Undetermined 4,996,857 (2,445,211) 2,551,646

Total 6,014,800 (1,807,300) 4,207,500

Non-State 114,614 816,389 931,003

Undetermined 687,686 56,511 744,197

Total 802,300 872,900 1,675,200

Non-State 1,557,971 886,500 2,444,471

Undetermined 4,447,829 1,757,679 6,205,508

Total 6,005,800 2,644,179 8,649,979

Non-State 289,215 465,257 754,472

Undetermined 1,735,285 125,743 1,861,028

Total 2,024,500 591,000 2,615,500

Non-State 2,914,300 1,400,000 4,314,300

Total 2,914,300 1,400,000 4,314,300

Non-State 995,100 468,000 1,463,100

Undetermined 1,770,600 (75,306) 1,695,294

Total 2,765,700 392,694 3,158,394

Non-State 7,060,943 882,240 7,943,183

Undetermined 0 6,440,160 6,440,160

Total 7,060,943 7,322,400 14,383,343Wake Tech

Southern Wake

Main Campus 2297 Southern Loop Road & Paving

This project is amended to identify a portion of undetermined funds and increase in

total for construction costs. Traffic signal and turning lanes being added on highway

401.

Multiple

Campuses 2296 Site Accessibility Upgrades

This project is amended to identify a portion of undetermined funds and increase

total cost.Wake Tech

10

9

Wake Tech

Multiple

Campuses 2291

Security Cameras & Card Readers -Campus Wide

(Formally Security Cameras Upgrades and

Additions)


total cost following receipt of bids.

Multiple

Campuses 2289 Life Safety Equipment Replacement


total cost.Wake Tech

8

7

Wake Tech

Multiple

Campuses 2287 Building Envelope Upgrades


total cost.

Northern Wake

& Perry Health

Sciences

Campus 2286 Elevator Modernization


total cost for elevator upgrade/replacement. Wake Tech

6

5

Project is amended due to project being abandoned.

4

3

Wake Tech

Multiple

Campuses 2285 Building Automation Controls Upgrades

This project is amended to identify a portion of undetermined funds and decrease

total cost.

Multiple

Campuses 2284 Mechanical Equipment Replacement


total cost. Wake Tech

2

Project Approval - Amended (Non-State and Other State Funds)

1 Haywood

Martin Main Campus 2419 Parking Lot Repaving

Project is amended due to an increase in construction costs following receipt of

bids.

Main Campus 2031 Sawmill Replacement/Timbersports Facility

SBCC

10/19/2018



October 19, 2018

FY 2018-19

Attachment FC 09

C.

No Items

Project Approval - New (Connect NC Bond Funds)

SBCC

10/19/2018



October 19, 2018

FY 2018-19

Attachment FC 09

D.


County

Project


Board Action

Funding Increase/

Decrease

Current Budget

Non-State 7,964 0 7,964

State (46620) R&R 1,391,932 100,000 1,491,932

Total 1,399,896 100,000 1,499,896

Non-State 21,250 0 21,250

State (46620) R&R 350,000 123,750 473,750

Total 371,250 123,750 495,000

State (46620) New 2,694,000 989,773 3,683,773

Total 2,694,000 989,773 3,683,773

State (46620) New 450,000 15,223 465,223

Total 450,000 15,223 465,223

Non-State 2,495,380 311,520 2,806,900

Undetermined 311,520 (311,520) 0

State (46620) New 9,723,927 0 9,723,927

Total 12,530,827 0 12,530,827Main Campus 2178

Ready Hall Addition (Formerly Ready Hall

Renovations) Project funding is amended to identify all undetermined funds5 Wake Tech

Tri-County Main Campus 2226 Driving Safety Pad

Project is amended to increase construction costs related to additional paving and

the addition of water control measures. 4

2155 Mooresville Façade and Classroom Renovation

Project is amended to increase scope of work due to a sprinkler system addition at

the request of the Iredell County-Fire Marshal.

2 Mitchell

Roanoke Chowan Main Campus 2266 Fine Arts Center- New Construction

Project is amended due to an increase in the estimated construction costs. Project

scope expanded to include space for robotic and electronics courses, laboratory for

a new STEM area, continuing education classrooms, and new large multi-purpose

space.

Main Campus 2254 Wallace House Renovation

Project is amended due to an increase in construction costs following receipt of

bids.

3

Project Approval-Amended (Connect NC Bond Funds)

1 Mitchell

Mooresville

Campus

SBCC

10/19/2018



October 19, 2018

FY 2018-19

Attachment FC 09

E.


County

Project


Board Action

Funding Increase/

Decrease

Current Budget

Non-State 150,521 (3,868) 146,653

State (46620) R&R 605,039 0 605,039

Total 755,560 (3,868) 751,692

State (46620) R&R 1,000,000 (989,773) 10,227

Total 1,000,000 (989,773) 10,227

Project is amended for a decrease in project cost for closeout

2 Roanoke Chowan Main Campus 2271 Industrial Skills Building Renovation Project is being abandoned. Funds transferred to Project 2266.

1

College of The

Albemarle Main Campus 2140 Performing Arts Center Renovation

Project Approval-Final-Closeout (Connect NC Bonds Funds)

SBCC

10/19/2018



October 19, 2018

FY 2018-19

Attachment FC 09

F.


County

Project

NumberAcquisition and/or Disposal

1 Southwestern Main Campus N/A Disposal of Property

41120 2011 Equipment to Capital

46620 2016 Connect NC Bond Program

Acquisition and Disposal of Real Property

Action Requested

The Board of Trustees of Southwestern Community College requests permission as per G.S. 115D-15, to dispose of, by transfer .885 acres of property to Jackson County for the

purpose of financing the construction of project 2205-Health Sciences Building located on the Sylva campus. The property will be transferred back to Southwestern Community

College's Board of Trustees when the Jackson County funding agreement has been satisfied. Note: President Peter Hans, under the authority granted to him by the State

Board, approved the project on 09/24/18.

State Fund Legend

41220 2012 Equipment to Capital

SBCC

10/19/2018


ESTIMATED TUITION AND FEES COLLECTED THROUGH

September 30, 2018

Attachment FC 10

INCR/DECR

OVER

2016-17 2017-18 2018-19 PRIOR YEAR

BUDGETED RECEIPTS 341,978,024$ 340,722,245$ 328,098,488$ -3.7%

ACTUAL NET RECEIPTS COLLECTED 132,581,721 126,919,257 112,371,710 -11.5%

BUDGETED RECEIPTS UNCOLLECTED 209,396,303$ 213,802,988$ 215,726,778$

PERCENT OF BUDGET COLLECTED 38.8% 37.3% 34.2%

PERCENT OF BUDGET BENCHMARK (3 year average) 38.6%

COLLECTION BENCHMARK 126,669,009$

DIFFERENCE BETWEEN ACTUAL & BENCHMARK (3 year average) (14,297,299)$

PERCENT OVER-REALIZED / (SHORTFALL) -11.3%

PERCENT OF BUDGET BENCHMARK (last year) 39.1%

COLLECTION BENCHMARK 128,370,219$

DIFFERENCE BETWEEN ACTUAL & BENCHMARK (last year) (15,998,509)$

PERCENT OVER-REALIZED / (SHORTFALL) -12.5%

FY 2018-19 BUDGETED RECEIPTS REFLECTS THE

FOLLOWING LEGISLATIVE ADJUSTMENT:

$ (12,623,757) ENROLLMENT DECLINE ADJUSTMENT

SBCC

10/19/2018

Attachment FC 11

SBCC 10/19/2018

Connect NC Bond Status Report

September 30, 2018

Submitted by the North Carolina Community College System Office to the:

Joint Legislative Oversight Committee on Capital Improvements,

House of Representatives Appropriations Committee,

And

Senate Committee on Appropriations/Base Budget

As Required by Section 2 of Session Law 2015‐280

Attachment FC 11

SBCC 10/19/2018

NORTH CAROLINA COMMUNITY COLLEGE SYSTEM CONNECT NC BOND REPORT AS OF SEPTEMBER 30, 2018

FY 2018‐19

Executive Summary Connect NC Bond Projects The State Board has approved the commitment of $288,198,561 or 82% of the $350,000,000 Connect NC Bond Funds. Of the $288,198,561 fund commitment to projects, 53% of the funds will be used for “New Construction,” and 47% will be used for “Repair and Renovation.” The State Board has also approved the use of $133,467,735 of other funds for the total project budget of $421,666,296. The expenditures to date and project percent complete are provided in Attachment A. Connect NC Bond Projects Status The State Board has approved 240 projects. The following provides the status of these approved projects.

Five (5) Property Purchases have closed.

Two (2) Property Purchases are State Board Approved but pending closing.

Forty (40) projects are closed‐out.

Ninety‐seven (97) projects are under construction.

Sixty‐four (64) projects are under design.

Three (3) projects are under design – advance‐planning stage.

Twenty‐nine (29) projects remain in the State Board Approved stage. Connect NC Bond funds totaling $61,801,439 remain undesignated and require State Board approval to be designated for college projects.


CONNECT NC BOND REPORT

FISCAL YEAR 2018‐19

AS OF SEPTEMBER 30, 2018

Attachment A

College

Project

No. Project Name - (Project No. if assigned)

New

Construction

Funds

Authorized

R & R Funds

Authorized

Other Funds

Authorized

Total Project

Budget

Total Project

Expended to

Date

Percent

Complete

New

Construction

Match Ratio

Match

Requirement

Per S.L 2015-

280

Overmatch

(Used)/

Generated per

G.S. 115D-31*

Alamance 2400 A Building- Culinary Renovation 0 1,100,000 0 1,100,000 0 0.00% NA

Alamance 2395 Main Building, B-Building and Automotive Shop Builidng Renovations 0 4,650,339 350,000 5,000,339 0 0.00% NA

Alamance 2695 Generator Project - Multiple Buildings 0 350,000 261,640 611,640 0 0.00% NA

Asheville 2141 Ivy Building Renovation 0 1,515,000 435,000 1,950,000 22,795 1.17% NA

Asheville 2142 Advanced Manufacturing Center Renovation 0 1,300,000 0 1,300,000 53,353 4.10% NA

Asheville 2143 Poplar Building Repurposing 0 800,000 0 800,000 40,218 5.03% NA

Asheville 2144 Ramsey Building Gutters 0 115,000 0 115,000 91,358 79.44% NA

Asheville 2145 Sunnicrest Building Exterior Restoration 0 500,000 0 500,000 175,897 35.18% NA

Asheville 2146 Balsam Building Exerior Accessibility 0 50,000 0 50,000 37,151 74.30% NA

Asheville 2147 Chestnut Building Renovation 0 242,000 0 242,000 238,617 98.60% NA

Asheville 2148 Sycamore Building Greenhouse Wall Replacement 0 200,000 0 200,000 22,884 11.44% NA

Asheville 2175 Ramsey Building HVAC Replacement 0 450,000 0 450,000 328,588 73.02% NA

Asheville 2176 Ramsey Building Welding Shop Upgrades 0 50,000 0 50,000 0 0.00% NA

Beaufort 2079 Public Safety and Workforce Development Complex 3,494,750 0 105,000 3,599,750 8,348 0.23% 1:3 1,164,917 (1,164,917)

Beaufort 2191 ADA Upgrades 0 749,474 0 749,474 702,328 93.71% NA

Beaufort 2314 Emergency Services Training Center 1,983,683 0 0 1,983,683 60,155 3.03% 1:3 661,228 (661,228)

Bladen 1721 Continuing Education Building 6,394,000 0 115,000 6,509,000 400,392 6.15% 1:3 2,131,333 (2,131,333)

Bladen 2082 STEM Training Facility 139,125 0 1,860,000 1,999,125 96,100 4.81% 1:3 46,375 1,313,625

Blue Ridge 2106 Arts and Science Building (Science Lab) Renovation 0 300,000 0 300,000 64,230 21.41% NA

Blue Ridge 2107 Spearman Building (Customized Training) Addition 1,645,750 0 0 1,645,750 572,484 34.79% 1:1 1,645,750 (1,645,750)

Blue Ridge 2108 Sink Building (One Stop Center) Renovation Phase 1 0 494,599 0 494,599 490,455 99.16% NA

Blue Ridge 2117 Straus Building (Instructional Classrooms) Renovations 0 74,300 0 74,300 31,350 42.19% NA

Blue Ridge 2118 Straus Building Renovation/Addition 219,495 25,000 0 244,495 9,338 3.82% 1:1 219,495 (219,495)

Blue Ridge 2393 Sink Building - Major Renovation 0 206,933 593,067 800,000 21,000 2.63% NA

Brunswick 2126 Allied Health Building Renovation 0 2,857,328 3,193,150 6,050,478 131,490 2.17% NA

Caldwell 2236 Student Services Center - Watauga Campus 4,685,600 0 651,534 5,337,134 927,738 17.38% 1:2 2,342,800 (1,691,266)

Cape Fear 2197 Building K (Auto Body Technology Facility) Renovation 0 718,000 0 718,000 41,585 5.79% NA

Cape Fear 2198 Building F (Automotive Technology Facility)Renovation 0 200,000 5,543 205,543 200,000 97.30% NA

Cape Fear 2199 Building W (Marine Technology & Hospitality Renovation 0 1,050,000 1,100,000 2,150,000 113,595 5.28% NA

Cape Fear 2352 Galehouse, McLeod and Natural Sciences Complex Renovations 0 3,707,951 542,049 4,250,000 0 0.00% NA

Carteret 2104 Hospitality/Culinary Arts Building 2,674,685 0 5,318,947 7,993,632 1,499,167 18.75% 1:1 2,674,685 2,543,212

Catawba 2274 Public Safety Driving Range 3,900,000 0 0 3,900,000 602,388 15.45% 1:2 1,950,000 (1,950,000)

Catawba 2275 Tarlton Complex and Student Services Center Roof Replacement 0 800,000 0 800,000 522,091 65.26% NA

Catawba 2403 Mechanical Unit, Chiller and Cooling Tower Replacements 0 1,480,268 0 1,480,268 0 0.00% NA

Central Carolina 2098 Health Sciences Center- New Construction 2,100,000 0 11,268,607 13,368,607 0 0.00% NA 1,050,000 10,218,607

Central Carolina 2229 Economic and Community Development 0 495,000 0 495,000 229,354 46.33% NA

Central Carolina 2230 West Harnett Center Renovation 0 1,000,000 0 1,000,000 877,413 87.74% NA

Central Carolina 2375 Miriello and Continuing Education Buildings- Mechanical Upgrades 0 250,000 0 250,000 0 0.00% NA

Central Carolina 2376 Science Building Roof Replacement 0 495,000 0 495,000 0 0.00% NA

Central Carolina 2378 Corridor Renovations and ADA upgrades 0 350,000 0 350,000 0 0.00% NA

Central Piedmont 2012 North Energy Plant 3,172,224 0 0 3,172,224 2,862,508 90.24% 1:1 3,172,224 (3,172,224)

Central Piedmont 2013 Commercial Driving License Program Driving Course & Lab Building 3,945,433 0 3,277 3,948,710 1,936,420 49.04% 1:1 3,945,433 (3,945,433)

Central Piedmont 2114 Property Acquisition - Demo of Building 1,190,225 0 0 1,190,225 1,190,225 100.00% 1:1 1,190,225 (1,190,225)

Central Piedmont 2281 Central High Building-Third Floor Office Upfits 0 1,133,320 0 1,133,320 629,015 55.50% NA

Cleveland 2153 Hunt Campus Ctr, Student Activities Ctr.& Paksoy Tech. Roof Rep. 0 609,776 46,624 656,400 631,526 96.21% NA

Cleveland 2211 Advanced Manufacturing Building (Instructional Classsrooms) 4,857,581 0 0 4,857,581 20,000 0.41% 1:2 2,428,791 (2,428,791)

COA 1862 Library Renovation 0 1,912,610 987,000 2,899,610 966,680 33.34% NA

COA 2140 Performing Arts Center Renovation 0 605,039 150,521 755,560 605,039 80.08% NA

COA 2321 Vital Records & Operation Facility 1,400,000 0 0 1,400,000 0 0.00% 1:3 466,667 (466,667)

COA 2350 Currituck County Public Safety Facility - New Construction 1,000,000 0 0 1,000,000 0 0.00% 1:3 333,333 (333,333)

Coastal Carolina 2164 Classroom Building 6,973,103 0 0 6,973,103 0 0.00% 1:2 3,486,552 (3,486,552)

Craven 2093 STEM Building 4,441,215 0 1,221,743 5,662,958 272,990 4.82% 1:2 2,220,608 (1,498,865)

Craven 2184 Barker Hall First Stop Renovation (Student Services) 0 935,425 264,575 1,200,000 291,571 24.30% NA

Davidson 1699 Health Sciences Center 2,600,000 0 10,567,996 13,167,996 2,717,400 20.64% 1:2 1,300,000 9,150,596

Davidson 2192 Finch and Reich Building Cooling Tower Replacement 0 183,813 0 183,813 183,813 100.00% NA

Davidson 2193 Brinkley Building HVAC Renovation 0 550,000 0 550,000 0 0.00% NA

Davidson 2194 Davie Community Building Chiller Replacement 0 150,000 0 150,000 0 0.00% NA

Davidson 2195 Training Grounds Pavement Resurface (Training Fire/Truck Driver) 0 150,000 0 150,000 59,897 39.93% NA

Davidson 2380 Dr. Slate Medical Training Center- Major Renovation 0 695,000 1,000,000 1,695,000 0 0.00% NA

Durham 2245 Newton Building Addition & Renovation 3,362,997 0 22,723,084 26,086,081 0 0.00% 1:1 3,362,997 19,360,087

SBCC

10/19/2018





Attachment A

College

Project


New

Construction

Funds

Authorized

R & R Funds

Authorized

Other Funds

Authorized

Total Project

Budget

Total Project

Expended to

Date

Percent

Complete

New

Construction

Match Ratio

Match

Requirement

Per S.L 2015-

280

Overmatch

(Used)/

Generated per

G.S. 115D-31*

Edgecombe 2094 Center for Innovation 6,100,000 0 0 6,100,000 413,234 6.77% 1:3 2,033,333 (2,033,333)

Edgecombe 2260 McIntyre Building Renovation 0 200,000 0 200,000 0 0.00% NA

Edgecombe 2261 Barnes Building Renovation 0 200,000 0 200,000 0 0.00% NA

Edgecombe 2262 Norfleet House Renovation 0 50,000 0 50,000 0 0.00% NA

Fayetteville 2341 Health Technologies Center Roof Replacement 0 452,000 0 452,000 16,000 3.54% NA

Fayetteville* 2310 Acquisition of Property - Spring Lake 1.6 & 1.0 (Two separate purchase) 828,850 0 0 828,850 828,850 100.00% 1:2 414,425 (414,425)

Forsyth 2127 Ardmore Hall, Forsyth Building & Main Campus Renovation 250,000 4,750,000 0 5,000,000 238,574 4.77% 1:1 250,000 (250,000)

Forsyth 2128 Trades Shop Building 809,410 0 1,500,000 2,309,410 33,305 1.44% 1:1 809,410 (809,410)

Gaston 2206 Veterinary Technology Facility 4,400,000 0 0 4,400,000 335,461 7.62% 1:2 2,200,000 (2,200,000)

Guilford 2132 Medlin Campus Center Renovations 0 9,519,543 69,500 9,589,043 738,160 7.70% NA

Halifax 2200 Student Access Door Retrofit (Instructional Classrooms) 0 200,000 0 200,000 0 0.00% NA

Halifax 2215 Buildings 300, 400, and 500 Roof Renovations 0 396,165 0 396,165 396,165 100.00% NA

Halifax 2216 Buildings 100, 300, 400, 500, & 600 HVAC Renovations 0 170,000 0 170,000 0 0.00% NA

Halifax 2217 Buildings 100, 300, 500, and 600 Boiler & Chiller Replacements 0 281,565 0 281,565 0 0.00% NA

Halifax 2218 Buildings 300, 500 and Library Building Restroom Renovations 0 250,000 0 250,000 0 0.00% NA

Halifax 2219 Buildings 100, and 500 Air Handler Repair and Replacement 0 250,000 0 250,000 0 0.00% NA

Halifax 2220 Buildings 100, 300, 400, 500, and 600 Flooring and Wall Renovations 0 600,000 0 600,000 0 0.00% NA

Halifax 2313 Replace Natural Gas Piping 0 34,000 0 34,000 0 0.00% NA

Halifax 2364 Advanced Manufacturing Center 3,742,915 0 2,000,000 5,742,915 0 0.00% 1:3 1,247,638 752,362

Haywood 2416 Health and Human Services Building - New Construction 2,831,380 0 0 2,831,380 0 0.00% NA 943,793 (943,793)

Isothermal 2088 Comprehensive Applied Sciences and Workforce Dev. Center 2,000,000 0 6,717,501 8,717,501 0 0.00% 1:3 666,667 6,050,834

Isothermal 2370 Roof Repalcement-Applied Sciences Building 0 204,135 0 204,135 0 0.00% NA

Isothermal 2398 Agribusiness Barn Facility 216,000 0 305,000 521,000 0 0.00% NA 108,000 197,000

Isothermal 2420 Applied Sciences HVAC Replacement 0 400,000 0 400,000 0 0.00% NA

James Sprunt 2365 Hoffler Building Biology/Chemistry Lab Renovation 0 316,250 0 316,250 0 0.00% NA

James Sprunt 2366 Herring Building Welding Shop/Classroom Renovation 0 704,439 0 704,439 0 0.00% NA

James Sprunt 2367 Hall Building-Vocational Technology Building Infrastructure Renovation 0 848,700 0 848,700 0 0.00% NA

Johnston 2189 Tart & Wilson Building Renovations 0 3,701,470 5,377,573 9,079,043 0 0.00% NA

Lenoir 2139 Admin. Bus. Tech. & Learn. Resource Cntr.Elevator Upgrades 0 720,000 0 720,000 124,765 17.33% NA

Lenoir 2382 Bullock Building HVAC Replacement 0 121,424 0 121,424 0 0.00% NA

Lenoir 2383 Student Chiller Replacement and Health Science Building Heat Pump Replace 0 237,512 0 237,512 0 0.00% NA

Lenoir 2385 Learning Resource Center Chiller Replacement 0 150,755 0 150,755 0 0.00% NA

Lenoir 2386 Highway 91 Center HVAC Renovation 0 198,017 0 198,017 0 0.00% NA

Lenoir 2387 Bullock Building Roof Remediation Coating 0 353,443 0 353,443 0 0.00% NA

Lenoir 2388 Student Center Roof Replacement 0 689,237 0 689,237 0 0.00% NA

Lenoir 2389 Health Sciences Roof Replacement 0 96,218 0 96,218 0 0.00% NA

Lenoir 2390 Workforce Development Center Roof Replacement 0 231,038 0 231,038 0 0.00% NA

Lenoir 2405 Health Sciences Building - Major Renovation 0 5,158,718 0 5,158,718 0 0.00% NA

Martin 2252 Door Upgrade - Campus Security 0 470,000 0 470,000 175,031 37.24% NA

Martin 2322 Electronic Signs 0 457,537 29,158 486,695 287,967 59.17% NA

Martin 2324 Campus Security Upgrade 0 351,858 14,084 365,942 54,815 14.98% NA

Martin 2332 Equine Facility Repairs/Upgrade 0 450,000 0 450,000 207,222 46.05% NA

Martin 2333 Fire Training Facility 2,000,000 0 0 2,000,000 9,089 0.45% 1:3 666,667 (666,667)

Martin 2340 Building 1 Renovations 0 325,000 0 325,000 103,042 31.71% NA

Martin 2413 Library/Student Success Center Renovation 0 450,000 0 450,000 0 0.00% NA

Mayland 2103 Phillips Bldg. HVAC/Controls 0 302,700 0 302,700 302,700 100.00% NA

Mayland 2110 Gwaltney Hall Biology Lab Renovation 0 345,709 170,088 515,797 345,709 67.02% NA

Mayland 2111 Auto Body Repair Shop Renovation 0 500,857 30,000 530,857 500,857 94.35% NA

Mayland 2174 Pinebridge Coliseum (Instructional Classrooms) Renovations 0 2,330,375 1,034,625 3,365,000 70,740 2.10% NA

Mayland 2177 Avery Learning Center Roof Replacement 0 88,200 0 88,200 88,200 100.00% NA

Mayland 2221 Yancey Learning Center Roof Replacement 0 75,000 8,850 83,850 83,850 100.00% NA

Mayland 2308 Welding Building Renovation and Addition 146,125 147,125 394,500 687,750 7,190 1.05% 1:02 73,063 321,438

Mayland 2309 Vocational Building Renovation 0 234,262 12,500 246,762 234,262 94.93% NA

Mayland 2358 Phillips-Gwaltney Early College 0 61,194 406 61,600 61,194 99.34% NA

Mayland 2361 Vocational Building Second Floor 0 160,000 0 160,000 0 0.00% NA

Mayland 2363 Gwaltney Hall 0 210,000 0 210,000 36,709 17.48% NA

McDowell 2244 Bldg 14 Renovation (Health Sciences Lab) 0 385,272 0 385,272 385,272 100.00% NA

McDowell 2251 Cosmetology Center 4,078,421 0 0 4,078,421 61,721 1.51% 1:2 2,039,211 (2,039,211)

Mitchell 2154 Agri-Business New Classroom and Labs 908,800 0 0 908,800 215,271 23.69% 1:1 908,800 (908,800)

Mitchell 2155 Mooresville Façade and Classroom Renovation 0 1,391,932 7,964 1,399,896 67,138 4.80% NA

Mitchell 2254 Wallace House Renovation 0 350,000 21,250 371,250 32,535 8.76% NA

SBCC

10/19/2018





Attachment A

College

Project


New

Construction

Funds

Authorized

R & R Funds

Authorized

Other Funds

Authorized

Total Project

Budget

Total Project

Expended to

Date

Percent

Complete

New

Construction

Match Ratio

Match

Requirement

Per S.L 2015-

280

Overmatch

(Used)/

Generated per

G.S. 115D-31*

Montgomery 2232 Building 200 Roof Replacement 0 174,430 0 174,430 174,430 100.00% NA

Montgomery 2242 Building 200 HVAC Replacement 0 1,075,000 0 1,075,000 505,905 47.06% NA

Montgomery 2243 Center for Workplace Development Renovation 0 111,449 0 111,449 111,449 100.00% NA

Montgomery 2277 Building 200 Interior Renovations 0 124,565 0 124,565 124,565 100.00% NA

Montgomery 2278 Building 100 Interior Renovations, HVAC and Roof Replacement 0 3,245,000 400,000 3,645,000 162,456 4.46% NA

Montgomery 2412 Capel Hall Building 200- Minor Renovation 0 65,000 0 65,000 43,100 66.31% NA

Nash 2092 Engineering & Cosmetology Buildings 4,945,000 0 150,000 5,095,000 4,630,639 90.89% 1:3 1,648,333 (1,648,333)

Nash 2133 Building A and B Roof Replacements 0 258,135 0 258,135 258,135 100.00% NA

Nash 2134 Building B and D2 HVAC Replacements 0 155,800 0 155,800 155,800 100.00% NA

Nash 2137 Fire/EMS Program Vehicle Shelter 43,440 0 186 43,626 43,440 99.57% 1:3 14,480 (14,294)

Nash 2180 Buildings A and B Renovations 0 342,000 11,977 353,977 353,977 100.00% NA

Nash 2181 Building D1 HVAC Replacement 0 194,425 0 194,425 194,425 100.00% NA

Nash 2227 Bldgs. B & I Classroom Renovation 0 48,730 0 48,730 18,220 37.39% NA

Nash 2233 Continuing Education and Public Service ADA Compliance 0 62,175 0 62,175 55,807 89.76% NA

Nash 2344 HVAC (Roof Top Unit) Replacement- Building D2 0 120,340 0 120,340 120,340 100.00% NA

Nash 2379 Veterinary Medical Technology Renovation 0 450,000 0 450,000 41,693 9.27% NA

Nash 2401 Science & Technology and Business and Industry Buildings- Roof Replaceme 0 215,422 0 215,422 0 0.00% NA

Nash 2404 Buildings A & B- HVAC Renovation 0 180,000 0 180,000 0 0.00% NA

Pamlico 2201 Johnson Building (Instructional Classrooms) Renovations 1,200,000 2,843,233 659,200 4,702,433 0 0.00% 1:2 600,000 (600,000)

Pamlico 2331 Johnson Building-Generator Replacement 0 148,898 0 148,898 148,898 100.00% NA

Piedmont 2122 Building E (Student Center) Renovations 0 711,395 0 711,395 39,918 5.61% NA

Piedmont 2123 Building D (Auditorium) Renovations 0 975,000 0 975,000 61,522 6.31% NA

Piedmont 2125 Mechanical Room Boiler Replacement 0 72,860 72,000 144,860 144,860 100.00% NA

Pitt 2081 Everette Building Renovations 0 2,000,000 2,249,195 4,249,195 364,905 8.59% NA

Pitt 2280 Student Advancement Center 4,000,000 0 0 4,000,000 54,720 1.37% 1:2 2,000,000 (2,000,000)

Randolph 2168 Allied Health Center 5,086,842 0 9,363,158 14,450,000 858,380 5.94% 1:2 2,543,421 6,819,737

Richmond 2120 Lindsey-Petris Building Expansion & Renovation 1,000,000 4,620,000 475,000 6,095,000 250,744 4.11% 1:3 333,333 141,667

Richmond 2399 Acquisition of Property - 517 Peden Street, Laurinburg, NC 28352 600,000 0 0 600,000 0 0.00% 1:3 200,000 (200,000)

Roanoke -Chowan 2265 Handicap Access Update 0 550,000 0 550,000 0 0.00% NA

Roanoke -Chowan 2266 Fine Arts Center 2,694,000 0 0 2,694,000 0 0.00% 1:3 898,000 (898,000)

Roanoke -Chowan 2267 Jerigan Auditorium Renovation 0 500,000 0 500,000 0 0.00% NA

Roanoke -Chowan 2268 Health Sciences Program/Lab Renovation 0 50,000 0 50,000 0 0.00% NA

Roanoke -Chowan 2269 Davis Center Renovation 0 300,000 0 300,000 0 0.00% NA

Roanoke -Chowan 2270 Mathematics Laboratory Renovation 0 52,517 0 52,517 0 0.00% NA

Roanoke -Chowan 2271 Industrial Skills Building Renovation 0 1,000,000 0 1,000,000 10,227 1.02% NA

Roanoke -Chowan 2272 Campuswide Classroom Renovation 0 1,090,000 0 1,090,000 0 0.00% NA

Roanoke -Chowan 2279 Greenhouse 90,000 0 0 90,000 0 0.00% 1:3 30,000 (30,000)

Robeson 2135 Emergency Services Training Center-Burn Building & Training Tower 2,188,400 0 0 2,188,400 71,485 3.27% 1:3 729,467 (729,467)

Robeson 2136 Emergency Services Training Center Classroom Addition 2,193,430 0 0 2,193,430 0 0.00% 1:3 731,143 (731,143)

Rockingham 2095 Whitcomb Student Center Renovation 0 650,000 750,000 1,400,000 450,000 32.14% NA

Rockingham 2152 Industrial Technology I and II Renovation 0 3,000,000 0 3,000,000 21,983 0.73% NA

Rockingham 2162 Advanced Technology Building Renovation 0 400,000 103,227 503,227 472,245 93.84% NA

Rockingham 2190 James Library Renovation 0 495,000 0 495,000 493,161 99.63% NA

Rockingham 2328 Emergency Services Training Center Improvements 0 100,000 0 100,000 38,569 38.57% NA

Rockingham 2377 Humanities Building Renovation 0 475,000 0 475,000 0 0.00% NA

Rowan-Cabarrus 2151 Fire and Emergency Services Training Facility Phase II 1,050,000 0 0 1,050,000 30,285 2.88% 1:2 525,000 (525,000)

Rowan-Cabarrus 2225 Motorsport Management Building Renovation 0 486,000 0 486,000 67,478 13.88% NA

Rowan-Cabarrus 2231 Acquisition of Real Property - Motorsport Management Purchase 1,053,196 0 0 1,053,196 1,053,196 100.00% 1:2 526,598 (526,598)

Rowan-Cabarrus 2234 Building 300 Exterior Renovations 0 480,000 0 480,000 268,566 55.95% NA

Rowan-Cabarrus 2406 Law Enforcement Tactical Training Facility- Building Renovation 0 100,000 0 100,000 0 0.00% NA

Rowan-Cabarrus 2407 Acquisition of Real Property - 1534 Trinity Road, Kannapolis, NC 733,000 0 250,000 983,000 0 0.00% 1:2 366,500 (116,500)

Sampson 2163 Welding and Activity Center Buildings 4,274,533 0 500,000 4,774,533 208,383 4.36% 1:2 2,137,267 (2,137,267)

Sandhills 2222 Owens Auditorium Renovation 0 3,816,267 600,000 4,416,267 321,950 7.29% NA

South Piedmont 2212 Garibaldi Building Air Handler Replacement 0 400,000 0 400,000 158,000 39.50% NA

South Piedmont 2213 Watson Building (Anson County Early College) HVAC Replacement 0 450,000 0 450,000 176,381 39.20% NA

South Piedmont 2214 Center for Technology & Health Education 2nd Floor Renovation 0 1,500,000 5,963,000 7,463,000 379,600 5.09% NA

Southeastern 2085 Addition to Business Industry Training Center, Renovations to B&M 2,614,787 3,619,802 90,000 6,324,589 338,209 5.35% 1:3 871,596 (871,596)

Southwestern 2205 Health Science Building 5,445,597 0 14,398,697 19,844,294 1,099,532 5.54% 1:3 1,815,199 12,583,498

Southwestern 2371 Public Safety Driving Range Repairs 0 60,000 0 60,000 0 0.00% NA

Southwestern 2402 Fire Rescue Training Center 1,400,000 0 1,312,605 2,712,605 0 0.00% 1:3 466,667 845,938

Stanly 2273 Patterson Building Renovation 0 250,000 0 250,000 242,876 97.15% NA

SBCC

10/19/2018





Attachment A

College

Project


New

Construction

Funds

Authorized

R & R Funds

Authorized

Other Funds

Authorized

Total Project

Budget

Total Project

Expended to

Date

Percent

Complete

New

Construction

Match Ratio

Match

Requirement

Per S.L 2015-

280

Overmatch

(Used)/

Generated per

G.S. 115D-31*

Stanly 2346 Phase I- Eddins & Webb Buildings 0 264,556 0 264,556 0 0.00% NA

Stanly 2356 Upgrades to the AMIT building 0 150,000 0 150,000 13,155 8.77% NA

Stanly 2357 Structural/Settlement to the Kelley & Patterson Buildings 0 330,000 0 330,000 115,253 34.93% NA

Stanly 2359 Whitley Technology Center Renovation 0 370,000 325,000 695,000 265,835 38.25% NA

Stanly 2360 Agribusiness Facilities 73,870 0 0 73,870 40,381 54.67% 1:2 36,935 (36,935)

Surry 2129 Yadkin Industrial Training Center & Truck Driving Track 3,593,500 0 200,000 3,793,500 3,006,155 79.24% 1:3 1,197,833 (1,197,833)

Surry 2207 Building C (Instructional Classrooms) Roof Replacement 0 214,145 0 214,145 214,145 100.00% NA

Surry 2208 Building I (Industrial Training Center) Addition 30,136 0 0 30,136 30,136 100.00% 1:3 10,045 (10,045)

Surry 2209 Building K (Engineering Technology) Electrical Upgrades 0 16,000 0 16,000 16,000 100.00% NA

Surry 2210 Building R (Instructional Classrooms) Roof Replacement 0 181,799 0 181,799 181,799 100.00% NA

Surry 2239 Building C Renovations 0 279,886 0 279,886 279,886 100.00% NA

Surry 2240 Building P Renovations 146,036 323,964 0 470,000 470,000 100.00% 1:3 48,679 (48,679)

Surry 2241 Building S Renovations 0 240,000 0 240,000 80,427 33.51% NA

Surry 2257 Emergency Services Training Center - Propane Disconnect Valve 0 16,450 0 16,450 16,450 100.00% NA

Surry 2258 S Building Materials Storage Building Addition 80,000 0 0 80,000 80,000 100.00% 1:3 26,667 (26,667)

Surry 2259 V Building - 2nd Floor Renovation 0 403,000 0 403,000 359,507 89.21% NA

Surry 2329 S Building Roof Replacement 0 160,000 0 160,000 160,000 100.00% NA

Surry 2330 V Building Roof Replacement 0 250,589 0 250,589 250,589 100.00% NA

Surry 2352 Center for Public Saftey 0 1,000,000 0 1,000,000 0 0.00% NA

Tri-County 2224 McSwain Building HVAC Replacement 0 475,928 0 475,928 475,928 100.00% NA

Tri-County 2226 Driving Safety Pad 450,000 0 0 450,000 256,450 56.99% 1:2 225,000 (225,000)

Tri-County 2228 Property Acquisition 119,710 0 0 119,710 119,710 100.00% 1:2 59,855 (59,855)

Tri-County 2255 Student Services Reception Area 0 28,000 0 28,000 28,000 100.00% NA

Tri-County 2307 Campuswide Access Door Renovation 0 457,848 0 457,848 255,360 55.77% NA

Tri-County 2319 Human Resources Development Program Delivery- Harper Building 0 55,000 0 55,000 0 0.00% NA

Tri-County 2320 Crisp HVAC Replacement 0 265,000 0 265,000 265,000 100.00% NA

Tri-County 2327 West HVAC Replacement 0 301,000 0 301,000 301,000 100.00% NA

Tri-County 2335 Enloe HVAC Replacement 0 440,000 0 440,000 401,090 91.16% NA

Tri-County 2336 Harper HVAC Replacement 0 380,000 0 380,000 178,481 46.97% NA

Tri-County 2347 Maintenance to Classroom 0 339,000 0 339,000 288,268 85.03% NA

Tri-County 2409 McSwain Exterior Building Renovation 0 452,500 0 452,500 0 0.00% NA

Vance-Granville 2188 Buildings 1-6 & 9 HVAC Replacements & Fire Alarm System Install 0 4,174,500 0 4,174,500 124,500 2.98% NA

Vance-Granville 2248 Exterior Masonry Repairs and Restoration 0 1,000,000 43,100 1,043,100 0 0.00% NA

Vance-Granville 2249 Building 10 Phase II Renovation 0 273,725 150,000 423,725 0 0.00% NA

Vance-Granville 2250 Building 2 Welding Lab Renovation 0 223,717 0 223,717 223,623 99.96% NA

Wake 2178 Ready Hall Addition (Formerly Ready Hall Renovation) 9,723,927 0 2,495,380 12,219,307 53,624 0.44% 1:1 9,723,927 (7,228,547)

Wake 2179 Health Sciences Building Renovations 0 2,871,200 0 2,871,200 2,183,684 76.05% NA

Wayne 2169 Wayne Learning Center & Testing Center Renovations 0 245,912 0 245,912 245,912 100.00% NA

Wayne 2170 Magnolia Building Roof Replacement 0 400,000 0 400,000 86,454 21.61% NA

Wayne 2171 Azalea, Dogwood, Hocutt, Holly, Magnolia, Maple, Door Renovations 0 60,000 98,438 158,438 0 0.00% NA

Wayne 2172 Greenhouse Additions & Renovations 315,734 42,068 0 357,802 189,775 53.04% 1:2 157,867 (157,867)

Wayne 2173 Hocutt Building & HVAC Renovations 0 250,000 0 250,000 0 0.00% NA

Wayne 2185 Holly, Azalea, & Aviation Buildings Renovations 0 98,063 64,500 162,563 162,563 100.00% NA

Wayne 2186 Pine Building Renovations 0 192,639 248,000 440,639 177,985 40.39% NA

Wayne 2196 Boiler Replacement 0 100,576 192,000 292,576 292,576 100.00% NA

Wayne 2410 Automotive Collision Repair Building- New Construction 3,000,000 0 4,000,000 7,000,000 0 0.00% 1:2 1,500,000 2,500,000

Western Piedmont 2165 Building H Renovations 0 2,617,753 0 2,617,753 268,672 10.26% NA

Western Piedmont 2166 HVAC Repairs & Updates-Patton and E Buildings 0 300,000 0 300,000 0 0.00% NA

Western Piedmont 2235 Student Access Door Retrofit 0 125,000 200,000 325,000 0 0.00% NA

Western Piedmont 2315 Learning Resource Center Renovations 0 125,000 292,762 417,762 10,350 2.48% NA

Western Piedmont 2316 Concrete and Brick Repair 0 325,000 0 325,000 0 0.00% NA

Western Piedmont 2414 Moore Hall - Major Renovation 0 1,606,896 0 1,606,896 0 0.00% NA

Wilkes 2149 Walker Center Auditorium Roof Replacement 0 67,889 0 67,889 67,889 100.00% NA

Wilkes 2238 Culinary Lab Building 2,025,785 0 567,094 2,592,879 251,596 9.70% 1:2 1,012,893 (445,799)

Wilkes 2334 Alleghany Center Industrial Lab 150,000 0 75,000 225,000 0 0.00% 1:2 75,000 -

Wilkes 2391 Ashe Campus Classroom/Lab Building 3,000,000 0 6,700,000 9,700,000 0 0.00% 1:2 1,500,000 5,200,000

Wilson 2223 Wilson Buildings L-A and L-F Additional Classrooms, Offices and Sign 0 1,800,000 10,860 1,810,860 106,836 5.90% NA

Total 151,812,691 136,385,870 133,467,735 421,666,296 54,144,125 12.84% NA

*Per G.S. 115D-31, prior non-state expenditures used to access new construction Connect NC bond funds. Negative calculation reflects use of prior non-state expenditures as match. Positive calculation reflects excess non-state funds.

**Former Connect NC Bond Funded Projects: Bladen #2182, Lenior #2384, Martin #2323, Wayne #2100, Wayne #2318

SBCC

10/19/2018





Attachment A

College

Project


New

Construction

Funds

Authorized

R & R Funds

Authorized

Other Funds

Authorized

Total Project

Budget

Total Project

Expended to

Date

Percent

Complete

New

Construction

Match Ratio

Match

Requirement

Per S.L 2015-

280

Overmatch

(Used)/

Generated per

G.S. 115D-31*

NCCCS Bonds 350,000,000

Committed 288,198,561

% of Bonds Commited 82.34%

% New of Committed 52.68%

% R&R of Commited 47.32%

Total Project Costs 421,666,296

Undesignated 61,801,439

SBCC

10/19/2018

Attachment FC 12

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Specialized Course List for Public Safety Waivers Authorized Under G.S. 115D-5(b)(2)

FY 2018-19

State Board Requirement: On September 18, 2015, the State Board approved a Specialized Course List for Public Safety Waivers to provide guidance on the training-course tuition and registration fees that may be waived by colleges for eligible employees and volunteers affiliated with public safety entities outlined in General Statute (G.S.) 115D-5(b)(2). At that time, the State Board also approved a process for making revisions to the list. The process allows the North Carolina Community College System (NCCCS) President to approve revisions and then provide the Board with an annual update. Previous updates were provided to the State Board on September 16, 2016 and September 15, 2017; the update for 2018 is attached.

Summary of Report: Per the approved process, the following revisions were incorporated into the attached Specialized Course List for Public Safety Waivers during the period of September 15, 2017 through October 19, 2018:

• The addition of the Criminal Justice Standards Division of the NC Department of Justice as an eligible organization for the specific purpose of the administration of the new Criminal Justice Fellows Program (CJFP) that was authorized by the Legislature in , Section 17.1.(c) of Session Law 2018-5 as amended in Section 5.1 of Session Law 2018-97 . This new law included the rewrite of G.S. 115D-5(b) to add subsection G.S. 115D-5(b)(2)j that authorized this waiver. (See Attached References.)

• The addition of FIP-7000 Traffic Incident Management to the list of eligible training for the following organizations listed in the Specialized Course List for Public Safety Waivers: Emergency Medical Services, Rescue and Lifesaving Departments, including Emergency Management, and Law Enforcement Agencies.

• The addition of “courses with an SAF prefix related to first aid or CPR” to the list of eligible training for the members of the state’s Community Emergency Response Teams (CERTs) that are listed under Rescue and Lifesaving Departments, including Emergency Management.

Attachment FC 12

SBCC 10/19/2018

REFERENCES G.S. 115D-5(b)(2):

"(b) In order to make instruction as accessible as possible to all citizens, the teaching of curricular courses and of noncurricular extension courses at convenient locations away from institution campuses as well as on campuses is authorized and shall be encouraged. A pro rata portion of the established regular tuition rate charged a full-time student shall be charged a part-time student taking any curriculum course. In lieu of any tuition charge, the State Board of Community Colleges shall establish a uniform registration fee, or a schedule of uniform registration fees, to be charged students enrolling in extension courses for which instruction is financed primarily from State funds. The State Board of Community Colleges may provide by general and uniform regulations for waiver of tuition and registration fees for the following:

…

(2) Courses requested by the following entities that support the organizations' training needs and are on a specialized course list approved by the State Board of Community Colleges:

…

j. The Division of Criminal Justice Education and Training Standards of 10 the Department of Justice for the training of criminal justice 11 professionals, as defined in G.S. 17C-20(6), who are required to be 12 certified under (i) Chapter 17C of the General Statutes and the rules of 13 the Criminal Justice and Training Standards Commission or (ii) 14 Chapter 17E of the General Statutes and the rules of the North Carolina Sheriffs' Education and Training Standards Commission."

G.S. 17C-20(6): “Eligible criminal justice professions. – State and local sworn law enforcement officers, State correctional officers, other correctional officers maintained by local governments and juvenile justice agencies, sworn sheriffs and deputy sheriffs, detention officers, and telecommunicators under the direct supervision of a law enforcement agency.”

Attachment FC 12

SBCC 10/19/2018

Specialized Course List for Public Safety Waivers October 19, 2018

Annual Update to the State Board per State Board policy approved September 18, 2015. Revisions/additions approved by the System President per this policy are highlighted below.

Relevant excerpt from G.S. 115D-5(b): “…The State Board of Community Colleges may provide by general and uniform regulations for waiver of tuition and registration fees for the following: (2) Courses requested by the following entities that support the organizations' training needs and are on a specialized course list approved by the State Board of Community Colleges:

Organizations Eligible Training

Fire Departments (Military*, Volunteer, Eastern Band of Cherokee, Eligible Lake Authorities, & Municipal, County, or State)

Continuing Education:

• Courses with an FIP, EPT, WLF, HAZ, or OSH course prefix.

• Courses with an SAF prefix related to first aid or CPR training.

• Courses with an EMS or CJC prefix; EME-3500 Emergency Dispatch; and courses with a COD prefix related to Law and Administration or Fire Inspection when such training is for firefighters or dispatchers/telecommunicators whose duties within the department necessitate such training.

Curriculum:

• None.

EMS - Emergency Medical Services (Military*, Volunteer, Eastern Band of Cherokee, Eligible Lake Authorities, & Municipal, County, or State)


• Courses with EMS, EPT, or OSH course prefixes.

• Courses with an SAF prefix related to first aid or CPR training.

• MED-3200 Critical Care Transport; EME-3500 Emergency Dispatch; FIP-7000 Traffic Incident Management; and other courses with an FIP or CJC prefix when such training is for authorized persons whose duties within the EMS department necessitate such training.

• SMAT team training is limited to EMS-4000 for initial training or continuing education training. SMAT continuing education course content in EMS-4000 is limited to specific topics verified by the SMAT Lead Representative as being part of the SMAT’s approved training plan.

Curriculum:

• None.

Rescue and Lifesaving Departments, including Emergency Management (Military*, Volunteer, Eastern Band of Cherokee, Eligible Lake Authorities, & Municipal, County, or State)


For Volunteer, Municipal, County, or State Rescue Squad Members and Search

and Rescue Team Members:

• Courses with an EPT course prefix.

• Courses with an SAF prefix related to first aid or CPR.

Attachment FC 12

SBCC 10/19/2018

• FIP-7000 Traffic Incident Management, and other courses with an EMS

or FIP course prefix when such training is for authorized persons whose

duties within the rescue squad necessitate such training.

• Courses with an SAF prefix related to first aid or CPR

For Municipal, County, or State Emergency Management Personnel:

• Courses with an EPT course prefix.


• Courses with an HAZ or FIP prefix that are related to Hazardous

Materials.

• FIP-7000 Traffic Incident Management.

• Other courses may be added to this list if approved by the Division of Emergency Management as meeting the agency’s training needs.

For Volunteer Emergency Management Personnel:

• EPT-5202, FIP-7000 Traffic Incident Management, and courses with an

SAF prefix related to first aid or CPR are waived for members of the state’s Community Emergency Response Teams (CERTs), all of which are comprised of private citizen volunteers. CERT members may also be eligible for other EPT courses if the CERT is part of a local or state EOP.

Rescue and lifesaving personnel whose duty station is on a North Carolina military installation, including the NC National Guard.

• Courses with an EPT prefix and FIP-7000 Traffic Incident Management.

For other individuals identified in local or state Emergency Operations Plans (EOPs):

• Courses with an EPT prefix and FIP-7000 Traffic Incident Management.

For dispatchers/telecommunicators employed by municipal, county or state government or local emergency management:

• Courses with a CJC, EMS, EPT, FIP course prefix; courses with an SAF prefix related to first aid or CPR; EME-3500 Emergency Dispatch; and FIP-7000 Traffic Incident Management.

Curriculum:

• None.

Law Enforcement Agencies (Volunteer, Eastern Band of Cherokee, Eligible Lake Authorities, &


• Courses with a CJC, EPT, HAZ, or OSH course prefix.

• Basic Law Enforcement Training with sponsorship letter from an

authorized organization.

Attachment FC 12

SBCC 10/19/2018

Contact: Tracy McPherson, Director, Public Safety Training Programs

Municipal, County, or State)

• Courses with SAF prefix related to first aid or CPR training.

• FIP-7000 Traffic Incident Management and other courses with an FIP or

EMS prefix, and EME-3500 Emergency Dispatch, when such training is

for authorized persons whose duties within the agency necessitate such

training.

Curriculum:

• Basic Law Enforcement Training (BLET) with sponsorship letter from an

authorized organization.

Division of Adult Correction of the Department of Public Safety, and The Division’s Section of Community Corrections


• Courses with a CJC course prefix.


• FIP-4711 Self-Contained Breathing Apparatus for eligible employees

identified by the Division of Adult Correction as needing this training.

Curriculum:

• None.

Division of Juvenile Justice of the Department of Public Safety


• Courses with a CJC course prefix.


Curriculum:

• None.

Criminal Justice Standards Division of the NC Department of Justice for Administration of the Criminal Justice Fellows Program (CJFP)


• Courses with a CJC prefix that align with the provisions of Senate Bill 99/Session Law 2018-5, Appropriations Act of 2018, Section 17.1.(c). and are identified by the Criminal Justice Standards Division of the NC Department of Justice as meeting this purpose.

Curriculum:

• Basic Law Enforcement Training (BLET)


Page 1 of 4 SBCC

10/19/2018


FINANCE COMMITTEE



“Definitions”









“Definitions”






N/A N/A





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Review Comments with SBCC Committee September 20, 2018 COMPLETED


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October 25, 2018




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Attachment FC 14

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Allocation of Hurricane Florence Emergency Grants for Community College Students

FY 2018-19

Request: The State Board is asked to approve the allocation of $4,900,000 to be allocated to twenty-one community colleges and to establish $100,000 to be retained in the System Office from the Hurricane Florence Disaster Recovery Fund appropriation. Background: On October 15, 2018, the North Carolina General Assembly enacted Session Law 2018-136 the 2018 Hurricane Florence Disaster Recovery Act. This act applies to the North Carolina counties designated under a major disaster declaration by the President of the United States under the Stafford Act (P.L. 93-288) as a result of Hurricane Florence. Section 5.3 of S.L. 2018-136 establishes The Hurricane Florence Emergency Grant Program for Postsecondary Students and appropriates $5,000,000 to be allocated by the State Board of Community Colleges for the purpose of providing emergency scholarship grants in an amount up to $1,250 per student to eligible postsecondary students who have suffered financial hardship due to the damage and destruction from Hurricane Florence. An emergency grant shall be used to mitigate the impact of Hurricane Florence on a student so that his or her postsecondary education in a North Carolina community college continues uninterrupted. These funds may be used to cover any expenses that support a student’s continued enrollment, including costs related to transportation, textbooks, tuition, fees, and living expenses. Each community college that is eligible for an allocation of funds shall begin accepting applications from eligible postsecondary students by November 1, 2018 and awards within two weeks or as soon as practicable. An application must demonstrate that the student is an eligible postsecondary student by including documentation that the student meets the following criteria:

1. The student is enrolled in the community college at the time of the application. 2. The student has a financial need related to the impact of Hurricane Florence. 3. The student meets at least one of the following criteria:

a. The community college in which the student was enrolled as of September 10, 2018, is located in a county designated under a major disaster declaration by the President of the United States under the Stafford Act (P.L. 93-288) as a result of Hurricane Florence.

b. The student resided, as of September 10, 2018, temporarily or permanently, in a county designated under a major disaster declaration by the President of the United States under the Stafford Act (P.L. 93-288) as a result of Hurricane Florence.

Community colleges shall have the discretion to establish criteria for the eligibility of postsecondary students in addition to the legislative criteria. Colleges may establish a priority for students who have demonstrated the greatest financial need or shall award funds in the order in which applications are received. An eligible student shall take all reasonable steps to

Attachment FC 14

SBCC 10/19/2018

obtain alternative funds to cover losses, including funds from insurance policies and federal aid. If a student obtains alternative funds, the student remits the amount of emergency scholarship grant covered by the alternative funds back to the community college. The State Board is required to report to the General Assembly by April 1, 2019 on the community colleges receiving the funds, the number of emergency scholarship grants awarded and the amount of the grants, the use of the funds by students, any funds reimbursed due to alternative funds, and any remaining funds available for awards in subsequent semesters. Rationale: The State Board is requested to approve allocations to the 21 community colleges located in a county designated under a major disaster declaration by the President of the United States under the Stafford Act (P.L. 93-288) eligible for Individual Assistance and Public Assistance Categories A and B or A – G as a result of Hurricane Florence. The System Office has retained $100,000 to support emergency scholarship grant applications submitted by eligible students enrolled at any other community colleges and who as of September 10, 2018, resided temporarily or permanently, in a county designated under a major disaster declaration by the President of the United States under the Stafford Act (P.L. 93-288) as a result of Hurricane Florence. Method of Allocation: Each community college allocation is based upon Fall 2017 FTE (as Fall 2018 data is not yet available) and an estimated impact based upon the length of time the college was closed. The funding model is also based upon an assumption of $800 per curriculum FTE, $400 per continuing education FTE, and $250 per basic skills FTE. Colleges closed the longest are considered category 1, colleges that reopened on September 24 or 25 are considered category 2, and colleges that reopened sooner than September 24 are considered category 3. To stay within the funds available in S.L. 2018-136, each college’s amount is prorated.

Attachment FC 14

SBCC 10/19/2018

College Name Impact Category

Amount of Funding

Cape Fear CC 1 $1,092,297

Carteret CC 1 $218,592

Coastal Carolina CC 1 $566,698

Craven CC 1 $408,333

James Sprunt CC 1 $160,969

Pamlico CC 1 $79,163

Robeson CC 1 $312,529

Bladen CC 2 $85,617

Brunswick CC 2 $96,115

Fayetteville CC 2 $719,113

Lenoir CC 2 $189,781

Sampson CC 2 $92,966

Southeastern CC 2 $99,614

Wayne CC 2 $212,137

Beaufort CC 3 $31,261

Central Carolina CC 3 $110,540

Johnston CC 3 $85,773

Pitt CC 3 $166,179

Richmond CC 3 $56,223

Sandhills CC 3 $82,973

Wilson CC 3 $33,127

Total $4,900,000

Consistent with 1H SBCCC 200.1, if a college voluntarily forgoes an amount of its approved allocation because it is not able to fully expend the funds and other colleges have a need for those funds, the System Office can reallocate these funds to any college with an identified unmet need. Allocation Amount and Time Period: The allocation of funding is for the period of October 19, 2018 - June 30, 2019. Fund Source and Availability: These funds are available from the appropriation provided in S.L. 2018-136. Contact Person: Elizabeth Grovenstein Vice President and CFO


PROGRAMS COMMITTEE Davidson County Community College, Mary E. Rittling Conference Center, Room 204


Questions relating to items on the Agenda should be addressed to the Office of State Board Affairs at (919)807‐6970 or by email at [email protected]


Review of the Comprehensive Articulation Agreement that Exists Between Constituent Institutions of the North Carolina Community College System and Constituent Institutions of the University of North Carolina (Attachment PROG 01)*

Curriculum Program Application – Fast Track For Action (FTFA) (Attachment PROG 02) [CA] o Isothermal Community College Dental Assisting (Diploma) (D45240)

Combined Course Library – Continuing Education (Attachment PROG 03) [CA] o New Course Approvals, Modifications, and Tier Designations Course Modification – Department of Justice – CJ Standards/NCCCS

Basic Law Enforcement Training (CJC‐3938)

Amend 1D SBCCC 400.9 – “Curriculum Standards” (Attachment PROG 04) For Information Programs Committee

Curriculum Program Application as Approved by the System President (Attachment PROG 05) o Stanly Community College Human Services Technology/Substance Abuse (A4538E)

Curriculum Program Termination as Approved by the System President (Attachment PROG 06) o Brunswick Community College Office Administration (A25370)

SBCC Code Report – October 2018 (Attachment PROG 07)

Finance Committee

Allocation for Food and Nutrition Services: Employment and Training Program Grant (Attachment FC 05) [CA]

Allocation for Sub‐Orbital Student Competition (Attachment FC 06) [CA]

Service Agreement for the Development of Residency Determination Service (RDS) (Attachment FC 07) [CA]


PROGRAMS COMMITTEE Davidson County Community College, Mary E. Rittling Conference Center, Room 204


Questions relating to items on the Agenda should be addressed to the Office of State Board Affairs at (919)807‐6970 or by email at [email protected]

Specialized Course List for Public Safety Waivers Authorized Under G.S. 115D‐5(b)(2) (Attachment FC 12)

New Business Adjourn *Items received in previous month’s Agenda Review


PROGRAMS COMMITTEE Thursday, September 20, 2018

SBCC 10/19/2018

PROGRAMS COMMITTEE MEMBERS PRESENTSam Powell, chair Candler Willis, vice chair* Toni Formato*

William Holder* Bobby Irwin Bob Stephens

Ernest Pearson

*Attended via phone OTHERS IN ATTENDANCE Lisa Chapman Alexandra Doles Wesley Beddard Margaret Roberton JW Kelley Bob Witchger

Gilda Rubio‐Festa Q. Shante Martin* Dorothy Strickland Peter Hans Seth Riggins Bryan Jenkins

Chreatha Alston Brian Long Mary Shuping David Johnson

(President, Johnston CC)

CALL TO ORDER Dr. Powell called the Programs Committee meeting to order at 1:30 p.m. in the Innovation Station. ROLL CALL Dr. Powell took the roll of the Programs Committee members. ETHICS STATEMENT Dr. Powell read the Ethics Awareness and Conflict of Interest Statement. No conflicts noted. APPROVAL OF THE AGENDA Dr. Powell requested a motion to approve the September 20, 2018 meeting agenda. Mr. Stephens moved, seconded by Mr. Irwin, and the agenda was approved by the Committee via voice vote. APPROVAL OF THE MINUTES Dr. Powell requested a motion to approve the August 16, 2018 meeting minutes. Mr. Irwin moved, seconded by Mr. Holder, and the minutes were approved by the Committee via voice vote.

FOR FUTURE ACTION Annual Report to the Joint Legislative Education Oversight Committee NC Career Coach Program GS

115D‐21.5. (Attachment PROG 01) * Dr. Kelley reviewed this item. The Career Coach program has received positive feedback but there is concern about the need for more Career Coaches in order to impact more students and engage more employers. President Johnson commented that this program has strengthened Johnston Community College’s partnership with the Johnston County Public School system but the college only has two



SBCC 10/19/2018

Career Coaches serving approximately ten local high schools. With increased funding, more Career Coaches could be hired and retained to meet local community needs. Dr. Powell asked if the NC Community College Foundation could be alerted to help acquire funding to move this program forward. President Hans expressed his support for this program and confirmed that there are currently discussions with the Foundation and others, including the Legislature, to increase interest and acquire funding. Dr. Kelley reviewed the distribution of coaches throughout the state (pg 15), the details of how the program works in partnership with local high schools, and how the coaches assist students to choose pathways and set career goals. Coaches are meant to help student know as much as possible about their career paths to prepare them for any barriers they could face and walk through those challenges prior to the first day of the Fall semester. The committee discussed where the program could continue to grow through research and assuring that pertinent information is available to students preparing them to meet with the Career Coach. The deadline was originally the prior week but, due to the impact of Hurricane Florence, the deadline has been extended. The new deadline for this report is due October 1, 2018. On a motion made by Mr. Stephens, seconded by Mr. Irwin, the full Board will be asked to suspend the rules and place this item on the “For Action” agenda with the committee’s recommended approval at their meeting on September 21, 2018.

Review of the Comprehensive Articulation Agreement that Exists Between Constituent Institutions of

the North Carolina Community College System and Constituent Institutions of the University of North Carolina (Attachment PROG 02)

Dr. Chapman and Mr. Beddard reviewed this item. This is a combined report with the University of North Carolina system. UNC has created a dashboard that has all of the information from this report for the public and is a critical tool for our institutions and academic advisors.

FOR ACTION: Curriculum Program Applications – Fast Track for Action (FTFA) (Attachment PROG 03) [CA]

o Edgecombe Community College Agribusiness Technology (A15100)

Dr. Chapman reviewed this item. The committee had no questions or concerns. On a motion made by Mr. Irwin, seconded by Mr. Stephens, PROG 03 was approved for the consent agenda and forwarded to the September 21, 2018 meeting.



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Combined Course Library – Continuing Education (Attachment PROG 04) [CA] o New Course Approvals, Modifications, and Tier Designations New Course Approval – Brunswick Community College

Certified Paralegal (LEX‐3110)

Ms. Roberton reviewed this item.

The committee had no questions or concerns.

On a motion made by Mr. Stephens, seconded by Mr. Irwin, PROG 04 was approved for the consent agenda and forwarded to the September 21, 2018 meeting.

Initiate Rulemaking to Amend 1D SBCCC 400.8 – “Courses for Curriculum Programs”

(Attachment PROG 05) Dr. Chapman reviewed the item.

The committee had no questions or concerns. On a motion made by Mr. Stephens, seconded by Mr. Irwin, PROG 05 was approved and forwarded to the September 21, 2018 meeting.

FOR INFORMATION Programs Committee Agenda Items Curriculum Program Termination as Approved by the System President (Attachment PROG 06)

o Blue Ridge Community College Air Conditioning, Heating, and Refrigeration Technology (A35100) Esthetics Instructor (Certificate) (C55270)

o Cape Fear Community College Real Estate (A25400)

o Central Piedmont Community College Truck Driver Training (Certificate) (C60300)

o Sampson Community College Horticulture Technology (A15240)

o Wayne Community College Sustainability Technologies (A40370)

Dr. Chapman reviewed this item.


SBCC Code Report – August 2018 (Attachment PROG 07) Ms. Martin reviewed this item.




SBCC 10/19/2018

Finance Committee Information Items Allocation for NC Space Grant Undergraduate Student Research (Attachment FC 02) The committee had no question or concerns.

Catalyzing Career and Technical Education Through Enhanced Career Pathways (Attachment FC 03) The committee had no question or concerns.

Allocation for Employability Skills Alignment Project (Attachment FC 04) The committee had no question or concerns.

OTHER BUSINESS

ADJOURN The meeting was adjourned at 2:54pm on a motion by Mr. Irwin and approved via voice vote.

Recording Secretary Alexandra Doles

REVIEW OF THE COMPREHENSIVE ARTICULATION AGREEMENT THAT EXISTS BETWEEN CONSTITUENT INSTITUTIONS OF THE

NORTH CAROLINA COMMUNITY COLLEGE SYSTEM AND CONSTITUENT INSTITUTIONS OF

THE UNIVERSITY OF NORTH CAROLINA

A Report to the:

Joint Legislative Education Oversight Committee, Senate Appropriations Committee on

Education/Higher Education, and the House Appropriations Subcommittee on Education

Submitted By

The State Board of Community Colleges and

The Board of Governors of The University of North Carolina

November 1, 2018

As Required by

Session Law 2013-72 (HB 903)

Attachment PROG 01

SBCC 10/19/2018

THE UNIVERSITY OF NORTH CAROLINA & THE NORTH CAROLINA

COMMUNITY COLLEGE SYSTEM COMPREHENSIVE ARTICULATION

AGREEMENT REPORT TO THE JOINT LEGISLATIVE EDUCATION OVERSIGHT

COMMITTEE

NOVEMBER 1, 2018

S.L. 2013-72 (HB 903) North Carolina General Statute 116-11(10c) requires The University of North Carolina and the North Carolina Community College System to conduct biannual joint reviews of the Comprehensive Articulation Agreement to ensure that the agreement is fair, current, and relevant for all students and institutions and to report their findings to the Joint Legislative Education Oversight Committee, including all revisions to the Comprehensive Articulation Agreement and reports of noncompliance by November 1 of each year. The statute also requires The University of North Carolina and the North Carolina Community College System to jointly develop an articulation agreement advising tool for students, parents, and faculty to simplify the course transfer and admissions process.

SUMMARY

The revised Comprehensive Articulation Agreement (CAA) was signed by the UNC Board of Governors and the State Board of Community Colleges on February 21, 2014. The CAA was implemented for Fall Semester 2014. The Transfer Advisory Committee (TAC) has completed the first round of CAA compliance campus site visits and, to date, there have been no reports of noncompliance by any institution.

The UNC System (UNC) and the NC Community College System (NCCCS) continue to work to enhance educational opportunities for NCCCS students by improving transfer administration via electronic tools and up-to-date course and degree information. The UNC Transfer Student Success Website, the College Foundation of North Carolina (CFNC), and published Baccalaureate Degree Plans provide students with access to current information that permits them to make the best choice possible in selecting institutions and degree programs. Both systems will work together to develop and support various online degree mapping tools to facilitate informed and efficient transfer.

This report provides an update on efforts to implement fully the CAA. The TAC is committed to providing students and institutions with information and strategies that will enable students to achieve associate degree and baccalaureate degree completion.

Attachment PROG 01

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The most recent version of the 2014 CAA (revised August 2016), complete with appendices, is available at

http://www.nccommunitycolleges.edu/academic-programs-college-transferarticulation-agreements

CAA PROGRESS- 2018

Transfer Enrollment and Performance Data

The UNC Data Dashboard provides crucial data on transfer student enrollment trends, credit hours and degree transfers, graduation rates, grade point average, performance in disciplines after transfer, and more. These data are broken down by community college and university. The Data Dashboard is vital to determining whether or not the 2014 CAA is having an impact on transfer student success and whether the changes in policy and practice put in place as a result of the CAA and the CAA Compliance Site Visits are achieving the desired positive outcomes. This information is critical to the decision-making process for both individual community colleges and universities – and for the two systems. Students who entered the NCCCS in fall 2014 are under the protections of the 2014 CAA, and an increasing number have transferred to the UNC System as of fall 2017. The increasing number of transfer students who fall under the protections of the 2014 CAA and their successful transfer to senior institutions give a clear indication of the value of the 2014 CAA to students.

Transfer Student Enrollment

There continues to be a steady increase in the enrollment of NCCCS transfer students in UNC institutions. The increase is a clear result of the revised CAA, proper advising, and the strong collaboration between UNC and NCCCS. Data results from fall 2016 and fall 2017 show significant increases in associate degree completion and in overall transfer enrollment. Since the majority of community college students do not complete in two years, the TAC anticipates an increasing trend toward associate degree completion prior to transfer and in overall transfer enrollment. Students, advisors, and institutions are gaining a better understanding of the protections of the CAA and the wide-ranging benefits of degree completion. In fall 2016, data illustrate a substantial increase in the number of NCCCS students transferring to the UNC System, from 9,372 in 2015 to 10,368 in 2016, a nearly 1000-student increase, the largest one-year increase witnessed to date (see Table 1). For fall 2017, transfers again exceeded the 10,000 transfer student threshold with 10,364. Furthermore, in fall 2016, a significant increase in the number of associate degree completers transferred, over 400, from 2,775 in 2015 to 3,213 in fall 2016. This trend has continued in fall 2017 with 3,275 associate degree completer transfers. From fall 2015 to fall 2017, a remarkable increase of over 500 associate degree completers occurred. From 2015 to 2017, a significant increase in the number of Associate in Applied Science (AAS) completers transferred to UNC institutions, from 1,640 to 1,955, an over 300-student increase. This increase is attributable to the increasing number of bi-lateral agreements

Attachment PROG 01

SBCC 10/19/2018



between institutions and confirms the positive and productive working relationships between individual community colleges and UNC institutions, particularly at the programmatic level. The insertion of CAA-protected Universal General Education Transfer Component (UGETC) courses into the general education hours of AAS programs is also facilitating a smooth transition to the senior institutions. Although the number of students transferring credit hours without degrees has increased, the rate of increase was far less than the rate of those transferring after degree completion. The increase in overall transfer numbers and the increase in degree completers prior to transfer indicate the positive impact of the 2014 CAA on transfer student success in North Carolina.

Table 1

New NCCS Student Enrollment to UNC

Transfer Performance Data

The data results for transfer student performance continue to indicate a strong correlation between degree and credit hour completion prior to transfer and academic performance at the senior institution (see Table 2). Students who transfer from a North Carolina community college into a UNC institution with fewer than 30 credits significantly lag behind their native counterparts in first-year performance. Community college transfers who transfer with more than 30 credit hours but without associate degree completion are closer in performance with their sophomore UNC native counterparts but still trail in GPA attainment. Students who complete the associate degree prior to transfer and matriculate as juniors perform comparably with UNC native juniors. These results confirm the foundational principle of the CAA that transfer students who complete the associate degree prior to transfer will perform as well as students who began their college careers at UNC institutions.

Fall 2013 Fall 2014 Fall 2015 Fall 2016 Fall 2017

AA/AS Degree (CAA) 2534 2455 2755 3213 3275

Transfer Hours - No Degree 4443 4782 4904 5251 5164

Other Associate's Degree 1337 1622 1640 1904 1955

Total New Transfer 8314 8859 9299 10368 10364

0

2000

4000

6000

8000

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Attachment PROG 01

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Table 2

2017 Transfer Student Performance Grade Point Average- First Year

Compliance Campus Site Reviews of 2014 CAA In January 2016, the Transfer Advisory Committee (TAC) established review teams and a process for reviewing the institutional transfer credit policies and procedures of two UNC institutions per quarter. The TAC completed the first round of reviews for 15 UNC institutions in November 2017. (The North Carolina School of the Arts was not included in the compliance visits due to few transfers.) The second round of reviews will begin during fall 2018.

TAC/CAA Site Visit Process and Schedule For the 2016-2017 site reviews, the UNC System Office sent out the CAA Review Form to each scheduled institution at least one month prior to the visit. The institution returned the form two weeks after receiving it. The appointed site team then connected with the institution's Transfer Point Person to schedule the visit. The Review Form requested basic information concerning transfer policies and practices of the institution. The form also requested transfer student admissions and performance data, including transfer student completion rates and accumulated credits to baccalaureate degree. Upon completion of the first round of site visits in 2017, the TAC reviewed, revised, and expanded the Review Form and the site visit process for a more comprehensive and detailed examination of institutional practices, transfer data, and student experiences. The changes to the Review Form include additional requests regarding published CAA information and transfer credit policies; an expanded Baccalaureate Degree Plan (BDP) section; further data concerning transfer student performance, graduation rates, transfer student credit hours, and degree completion credit hours; a list of most popular transfer student majors and top feeder community colleges; and an inventory of articulation agreements with individual community colleges. The TAC also modified the actual site visit schedule to include interviews with NCCCS transfer students and to offer a TAC CAA Open Forum for all campus personnel. The purpose of these changes is for the TAC members to get a broader and more detailed

Community College UNC Native

Freshman (less than 30 credits) 2.35 2.74

Sophomore (30 or more credits) 2.53 2.88

Junior (AA/AS Degree) 2.86 2.90

0.00

0.50

1.00

1.50

2.00

2.50

3.00

3.50Tr

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tud

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Per

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Attachment PROG 01

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perspective of transfer at the senior institution, to identify any issues that adversely impact students, and to partner with institutional personnel to formulate strategies for improvement. CAA Compliance and Feedback Report

Upon completion of the site visits in 2016-17, the site teams submitted Feedback Reports to the entire TAC for review and approval. Each Report combined both narrative and data points and included information obtained from the CAA Review Form and the interviews conducted on the site visit. After review and approval, the UNC System Office sent the Reports to each university provost with the expectation for campus distribution to appropriate personnel. For 2018-19, the TAC expects to follow the same process. All reviewed institutions have been found in compliance with the CAA. TAC members have found the completed site visits positive and informative. Though seamless transfer challenges still exist, the universities, in collaboration with their community college partners, are making concerted efforts to improve the transfer process and to enhance transfer student support and performance. A number of institutions have included transfer expansion as part of their Strategic Plan. The completed site visits have illuminated both the existing challenges to transfer student success and the best practices institutions have implemented to assist transfer students in achieving their academic and professional goals. Ultimately, UNC institutions are very desirous of accepting NCCCS transfer students, and they are working to make the transfer process as seamless as possible.

Baccalaureate Degree Plans (BDPs)

The Baccalaureate Degree Plan is a critical component of the transfer student process. The plans create a clear transfer pathway by identifying and outlining community college and university courses that will lead to timely baccalaureate degree completion. Unfortunately, BDP management continues to be problematic at some universities, and there is little consistency in maintenance, oversight, and formatting across the system. The TAC has added a BDP section to the Review Form and will make BDP review a priority during the 2018-19 campus visits. The TAC will also review the BDP template and determine whether a standardized template is advisable. The TAC will continue to work with the NCCCS and the individual community colleges on strengthening student academic advising and emphasizing BDP use for University Transfer students. Tracking student BDP selection is also problematic since programs of study at the university change often. Senior institutions with the strongest BDP management are those that have centralized the process and oversight. The TAC recommends a central management structure at each university for oversight and maintenance of the BDPs.

Reverse Transfer

The Reverse Transfer Program is a collaborative effort between North Carolina's Community Colleges and the University of North Carolina's 16 constituent institutions. Students who transfer to a North Carolina university from one of the 58 North Carolina community colleges are given the opportunity to combine the credits earned at the university with credit already earned at the community college to determine if the associate degree requirements have been met. Students who do not complete the baccalaureate degree will at least earn a marketable credential. In 2016,

Attachment PROG 01

SBCC 10/19/2018

the TAC mandated that universities must publish their Reverse Transfer Policy and whether or not transfer students will have met lower-division general education requirements with associate degree completion through the Reverse Transfer Program. Since 2014, over 2,000 transfer students have been awarded an Associate Degree from their home community college. The TAC is currently addressing the tracking and reporting processes for Reverse Transfer students.

Expanding Transfer Opportunities

The concept of transfer and the very definition of a “transfer student” have undergone a significant evolution in the last few years. Historically, transfer students were generally confined to the Associate in Arts and Associate in Science categories. However, these limited categorical identifications no longer adequately or accurately define the varied community college pathways students may journey on their way to senior institution enrollment and baccalaureate degree completion. North Carolina has become a national leader in developing various transfer pathways for students to achieve their academic and professional goals, and the CAA has been the foundation upon which these pathways have been built. The strong partnership between the UNC and North Carolina Community College Systems has led to articulation agreements for the Associate in Engineering and Associate in Fine Arts programs and the redesign of curriculum standards to facilitate transfer for students in those programs seeking baccalaureate degrees. In addition, the systems continue to work on Education pathways. Further, high school students across the state in Career and College Promise and Early College High School programs are taking advantage of the availability of college classes, in both the community colleges and universities, to accumulate credits prior to enrollment. The data also indicate a significant increase in Associate in Applied Science transfers to senior institutions, due in no small part to the growing number of bi-lateral articulation agreements between individual institutions. The CAA has served as a catalyst for this transfer growth and redefinition, and the strong collaboration between the two systems has produced tremendous results in articulation expansion and implementation.

Transfer Credit Appeal Procedure

The Transfer Credit Appeal Procedure provision in Appendix E of the CAA exists to help any student who believes the terms and protections of the CAA have not been adhered to by a UNC institution to which the student has been admitted. The instructions for this process outline the steps a student must take to address the issue up to and including a TAC review of the situation. A timeline for the appeal process and the appeal form are included in the appendix. Student awareness and use of the Appeal Procedure has been limited. While a small number of student CAA issues have been brought to the TAC’s attention, these issues have generally been informally resolved on the local level through conversations between TAC members and UNC institution personnel. Unfortunately, student interviews have revealed a general lack of awareness of the Appeal Procedure. Moving forward, the mandatory ACA 122 course on each BDP and the course’s renewed emphasis on transfer issues and the CAA will help to inform students of the process. Transfer advisors at the community colleges are also being encouraged to make students aware of their CAA protections and the recourse of the Appeal Procedure.

Attachment PROG 01

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Course Credit Test Transfer Policy

Section V: A10 of the CAA covers “Transfer of Advanced Placement (AP) Credit.” TAC members have received repeated requests for clarification on how other course credit exams, such as Dantes, CLEP Subject, and International Baccalaureate (IB), should be reviewed. To address these requests, the TAC added the following sentence to this item: “TAC recommends that the same guiding principle prescribed for AP course credit be exercised in the treatment of other NCCCS course credit awarded as part of the AA or AS degree under the CAA through other commonly recognized exams (e.g., IB, CLEP, Dantes, Cambridge).” This recommendation encourages receiving institutions to employ a consistent and transparent evaluation of course credit tests.

TAC Mission

Section IV, Letter A (Page 5) of the CAA defines the composition and authority of the TAC. However, as the concept and application of transfer continues to expand, the TAC is increasingly being asked to weigh in on and advise on all matters of transfer. Therefore, the TAC has added a sentence to this Mission: “The TAC will also provide general counsel and recommendations to the North Carolina Community College System (NCCCS) and the University of North Carolina System in matters leading to optimal transfer between the two systems.” This statement broadens the scope of the TAC to lend expertise in a variety of transfer circumstances not explicitly outlined in the CAA.

UNC Director of Community College Partnerships

The UNC Director of Community College Partnerships (established in 2017) has been a welcome and critical addition to the operations of the TAC. This individual provides direction and oversight of all system-level transfer initiatives and performs the day-to-day activities related to transfer recruitment and admission policy, articulation and credit transfer policies (e.g., the CAA), partnership projects, and other related transfer initiatives. The goal is to increase transfer student enrollment system-wide, minimize barriers to a four-year postsecondary education, and maximize student success. This position is key to keeping the lines of communication open between the NCCCS and UNC System, as well as between the TAC and UNC institution transfer personnel. The UNC System is to be commended for both recognizing the growing importance of transfer in our state and in allocating the necessary resources to fund such a crucial position.

Communication

The dissemination of transfer information to appropriate personnel in a timely manner continues to be problematic, at both community colleges and UNC institutions. Adjustments by the TAC to the CAA are often not effectively communicated to transfer personnel and advisors working directly with students. To address this issue, the TAC is working with the NCCCS to develop a CAA-TAC web page that will contain CAA updates, TAC meeting minutes, and other pertinent transfer information. The expected launch of the page is fall 2018. In addition to the Campus Site Visit TAC forums, the TAC is also committed to delivering current and relevant transfer

Attachment PROG 01

SBCC 10/19/2018

information and updates in a variety of venues and formats throughout 2018-19, including the NCCCS conference, CTPA meetings, regional and state transfer workshops, and regional staff meetings (CAOs, Enrollment, Admissions, Registrars, Advisors, and others). These presentations and discussions will enable the dissemination of valuable information to transfer personnel from both systems and allow the TAC to better understand any concerns from the individuals who work most directly with transfer students.

Conclusion

The data outcomes and site visit reports attest to the positive impact the 2014 CAA is having on transfer student success. Both systems are committed to making sure that the CAA is working in the best interests of our students and our state. The results clearly indicate that the transfer partnership between the North Carolina Community College System and the University of North Carolina System is progressing and producing desired outcomes and that the 2014 CAA is serving students well and leading the way to seamless and efficient transfer. Importantly, the concept of transfer is expanding and offering students various pathways to associate and baccalaureate degree completion. The CAA, with its student protections and credit guarantees, is largely responsible for this expansion and the numerous transfer opportunities now available.

TAC Recommendations

Require ACA 122 enrollment no later than second semester at the community college. Conduct a survey of community college advising practices. Centralize Baccalaureate Degree Plan management at the universities. Incentivize Associate Degree completion prior to transfer. Provide professional development for community college faculty and staff on career

exploration, transfer student advisement, and academic planning. Educate students about the protections and guarantees of the CAA. Collect additional comparative data of UNC native students and NCCC transfer students. Provide funding for the TAC to hold regional and state-wide transfer workshops, as well

as support in presenting the success of North Carolina transfer at national events.

Attachment PROG 01

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Attachment PROG 02

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES CURRICULUM PROGRAM APPLICATION

Fast Track for Action [FTFA*]

Request: The State Board of Community Colleges is asked to approve the curriculum program at the listed college on the condition that equipment funds are available to the college and operating funds generated by the budget formula will permit the offering of this program without any special allocation of funds. Isothermal Community College

Dental Assisting (Diploma) (D45240) Background: Program applications must meet the following criteria in order to be placed on the Fast Track For Action (FTFA) program approval request presented to the State Board of Community Colleges as part of the consent agenda:

The curriculum program title currently exists within the System and does not require the

creation of a new program title and new curriculum standard;

The application is complete, requires no further analysis or documentation, and has the endorsement of Academic Programs;

There are no negative impact assessments from other colleges; and

The college does not go outside of its service area for planning purposes. Contact(s): Jennifer Frazelle Director

Attachment PROG 02A

SBCC 10/19/2018

PROGRAM APPLICATION SUMMARY EVALUATION REPORT Isothermal Community College

Dental Assisting (Diploma) (D45240)

Program Planning: Isothermal Community College is seeking approval for the Dental Assisting (Diploma) (D45240) program to begin Fall 2019. The planning area is defined as the college’s service area of Rutherford and Polk counties. All colleges were notified of the planning process for this program.

The proposed program was approved by the Board of Trustees at Isothermal Community College on September 25, 2018. Minutes from this Board meeting were attached to the program application. The President and the Board of Trustees of Isothermal Community College have certified the following:

The proposed program will enhance the workforce of North Carolina, will provide educational and training opportunities consistent with the mission of the college, and will not duplicate the opportunities currently offered.

They have assessed the need for the proposed program and the resources required to maintain a viable program and certify that the college can operate the proposed program efficiently and effectively within the resources available to the college.

The college will complete a program accountability report including student success measures, enrollment trends, completion rates, and employment data three years after implementation of the program.

Program Rationale: Isothermal Community College (ICC) indicates the following:

According to the U.S. Department of Labor, the employment of dental assistants is expected to grow nineteen percent by 2026. The demand for preventive dental care is expected to increase due to our aging population and research that links oral health to an individual’s overall health status.

In 2016, there were over 332,000 jobs in dental assisting. In the next ten years, that

number is projected to increase by over 64,000 jobs. (US Department of Labor, Bureau

of Labor Statistics, Occupational Outlook Handbook).

According to the U.S. Department of Labor, as of May 2017, the national median annual wage for a dental assistant was $37,630. In North Carolina, the average wage is $41,130.

Attachment PROG 02A

SBCC 10/19/2018

According to the American Dental Association’s “Find a Dentist” search there are over one hundred dental practitioners within a thirty‐ mile radius of Columbus, where ICC’s dental assisting program would be offered.

Between 2014 and 2024, the number of Dental Assistants in the Asheville Region (Buncombe, Henderson, Madison, Polk, Rutherford, and Transylvania counties) will increase by 91 new positions or 15.5%. (NC Department of Commerce)

ICC surveyed several local dentists to determine their interest in the proposed program.

Four of the respondents indicated they would be interested in their facility being a

clinical site for the dental assisting students.

ICC and the Mountain Area Health Education Center (MAHEC) have developed a

partnership to train dental health care providers in Polk County. MAHEC has a general

practice residency in dentistry located on its campus in Asheville. To place residents in

rural areas to help foster their interest in practice there, MAHEC plans to establish a

dental clinic in Polk County where it will train dental residents.

Because of the identified need for dental assistants in NC and to further enhance and

support the training and experience for its residents, MAHEC and ICC have determined it

will benefit both parties to establish a training site for a dental assisting program.

MAHEC will provide the space and utilities, all durable dental lab equipment, and clinical

supervision for the dental assistant students for their chair‐side training in the MAHEC

building.

Impact of the Proposed Program on Other Programs: Seventeen community colleges are approved to offer the Dental Assisting program. This program contains a clinical component; therefore, each college was provided with a program impact assessment from Isothermal Community College. All colleges approved to offer the program are in agreement with the impact assessment.

Implementation of Collaborative Plan: Not Applicable

Curriculum Design: The proposed program of study is in compliance with the State Board approved curriculum standard.

Attachment PROG 02A

SBCC 10/19/2018

Curriculum Description as Designated on Curriculum Standard: The Dental Assisting curriculum

prepares individuals to assist the dentist in the delivery of dental treatment and to function as

integral members of the dental team while performing chairside and related office and laboratory

procedures. Course work includes instruction in general studies, biomedical sciences, dental

sciences, clinical sciences, and clinical practice. A combination of lecture, laboratory, and clinical

experiences provide students with knowledge in infection/hazard control, radiography, dental

materials, preventive dentistry, and clinical procedures. Graduates may be eligible to take the

Dental Assisting National Board Examination to become Certified Dental Assistants. As a Dental

Assistant II, defined by the Dental Laws of North Carolina, graduates work in dental offices and

other related areas.

Contact(s): Renee Batts Associate Director

Attachment PROG 03

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Combined Course Library ‐ Continuing Education

New Course Approvals, Modifications, and Tier Designations

The State Board is asked to approve the following courses for placement in the Combined Course Library (CCL).

Request for Course Modification 1 of 1

Requesting College or Agency: Department of Justice‐CJ Standards / NCCCS

Course ID Course Title Current Hours Requested Hours

Tier Designation

CJC 3938 Basic Law Enforcement Training

632 640 2

Rationale:

The Criminal Justice Education and Training Standards Commission has increased the minimum standard for Basic Law Enforcement Training (BLET) from 632 hours to 640 hours, effective for any BLET course starting January 1, 2019, or after.

Credential:

Department of Justice – Criminal Justice Education & Training Standards www.ncdoj.gov

Contact(s): Margaret Roberton Associate Vice President, Workforce Continuing Education

1D SBCCC 400.9 is amended as follows: Attachment PROG 04

SBCC 10/19/2018

State Board of Community Colleges Code 1

TITLE 1 – COMMUNITY COLLEGES 2

3

CHAPTER D. EDUCATION 4

5

SUBCHAPTER 400. CURRICULUM 6

7

1D SBCCC 400.9 Curriculum Standards 8

(a) Curriculum Standard. A curriculum standard is a document provided for each 9

curriculum program which lists the required program description, code, courses, range 10

of hours and allowable curriculum course prefixes. Curriculum standards shall not be 11

duplicative of each other, must be in alignment with criteria outlined in 1D SBCCC 12

400.10 (e) and must be approved by the State Board of Community Colleges. 13

Curriculum standards are maintained by the North Carolina Community College 14

System Office and are located on their website. 15

(b) Revised Curriculum Standard. A revision of an existing curriculum standard shall: 16

(1) Have written concurrence by two-thirds of colleges approved to offer the curriculum 17

program; and 18

(2) Be in alignment with criteria outlined in 1D SBCCC 400.10(e).1D SBCCC 19

400.10(e); and 20

(3) Be approved by the State Board of Community Colleges.The President of the 21

North Carolina Community College System shall have the authority to approve or 22

deny the revision of an existing curriculum standard. If only two colleges are 23

approved to offer the curriculum, and written concurrence is not obtained from both 24

colleges, the State Board of Community Colleges shall have the authority to 25

approve or deny the revision to the existing curriculum standard. 26

(c) On approval by the State Board of Community Colleges, a curriculum standard may 27

exceed hours as outlined in 1D SBCCC 400.10(e)(1). Such an exception shall apply 28

to all colleges approved to offer the curriculum program title. A two-thirds majority of 29

colleges approved to offer the program shall agree with the conditions of the request 30

1D SBCCC 400.9 is amended as follows: Attachment PROG 04

Page 2 of 2 SBCC

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for the exception. A request for an exception shall be justified based on one or more 1

of the following criteria: 2

(1) Additional time in the program is required by law; 3

(2) Additional time in the program is required by an external regulatory, accrediting, or 4

professional agency recognized by the State Board of Community Colleges; 5

(3) Additional time in the program is justified by documented extenuating 6

circumstances including, but not limited to the following: 7

(A) Documentation that the program will not be viable without the exception; or 8

(B) Documentation that employers have certified the competencies required for the 9

program and the length of time needed to teach those competencies. 10

11

History Note: Authority G.S. 115D-5; 12

Eff. November 1, 2018; November 1, 2017. 13

14

Attachment PROG 05

SBCC 10/19/2018


Curriculum Program Application As Approved by the System President

The System President approved the curriculum program application listed below: Stanly Community College

Human Services Technology/Substance Abuse (A4538E)

Contact(s): Jennifer Frazelle Director

Attachment PROG 06

SBCC 10/19/2018


Curriculum Program Termination Approved by the System President

Information: The System President has approved the program termination listed below:

Background: 1D SBCCC 400.6 (b) states the following: The college shall terminate a curriculum program when there has been no enrollment for two consecutive years or if the college has not offered the program or has not had enrollment in the program within two years of the date the program was approved by the State Board of Community Colleges. A college may request a one‐year extension of a curriculum program upon justification of the potential for employment opportunities and student enrollment.

Brunswick Community College Office Administration (A25370)

Rationale: Low enrollment. There is a lack of employment opportunities for graduates within the service area. The college will continue offering some of the content through their Business Administration (A25120) and Healthcare Business Informatics (A25510) programs.

Termination Semester: Fall 2019

Contact(s): Jennifer Frazelle Director

Attachment PROG 07 (REVISED 10/12/2018)

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FINANCE COMMITTEE



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POLICY COMMITTEE








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AGENDA State Board of Community Colleges STRATEGIC PLANNING COMMITTEE

Davidson County Community College, Mary E. Rittling Conference Center, Room 206 October 18, 2018 – 1:30 p.m.


Call to Order Roll Call Ethics Awareness and Conflict of Interest Approval of Agenda Approval of Minutes – August 16, 2018 For Information

• Planning Meeting Debriefing

• Improving the Enrollment Process (Attachment PLAN 01)

• Graduate Employment Outcomes (Attachment PLAN 02)

New Business Adjourn


MINUTES


STRATEGIC PLANNING COMMITTEE

Thursday, August 16, 2018

1 SBCC

10/19/2018

STRATEGIC PLANNING COMMITTEE MEMBERS PRESENT Jerry Vaughan Clark Twiddy

Todd Johnson Burr Sullivan

Ann Whitford

Members Absent: Breeden Blackwell OTHERS IN ATTENDANCE Pres. Peter Hans Jennifer Haygood Bill Schneider Anne Bacon JW Kelley Katie Bao

Linda Suggs, Gates Foundation

Lyn Austin, NCACCT Jewel Cherry, Forsyth

Technical Community College

Anu Williams, Forsyth Technical Community College

Kesa Jessup, Forsyth Technical Community College

CALL TO ORDER Mr. Vaughan called the Strategic Planning Committee meeting to order at 1:37 p.m. in conference room 2330 Forsyth Technical Community College. ROLL CALL Ms. Haygood took the roll of the Strategic Planning Committee members. ETHICS STATEMENT Mr. Twiddy read the Ethics Awareness and Conflict of Interest Statement. No conflicts noted. APPROVAL OF THE AGENDA Mr. Vaughan requested a motion to approve the August 16 meeting agenda. Ms. Whitford moved, seconded by Mr. Sullivan, and the agenda was approved by the Committee voice vote. APPROVAL OF MINUTES Mr. Vaughan requested a motion to approve the July 19, 2018 meeting minutes. Mr. Twiddy moved, seconded by Ms. Whitford, and the minutes were approved by the Committee voice vote.

FOR INFORMATION Student Interest and Access KPIs (Attachment PLAN 01) Jennifer Haygood and Bill Schneider provided context about Strategic Plan Key Performance Indicators and introduced Dr. Katie Bao, a new staff member who is working on strategic plan KPIs and researching student access issues. Dr. Bao handed out business cards with links to the charts she had prepared so committee members could further explore trends on their own: https://public.tableau.com/profile/katie.bao#!/

https://public.tableau.com/profile/katie.bao#!/

MINUTES




2 SBCC

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She used the charts to explain where we are now/past performance related to the first two KPIs for the Student Interest and Access theme:

1) Dual Enrollment (capturing students enrolled simultaneously in high school and

community college) – has shown growth over time but varies by demography

(race/ethnicity/gender), type of dual enrollment program (Early College vs. other), and

geography.

2) High School Graduate Subsequent Enrollment (capturing the degree to which students

come to community colleges after graduating from high school) – declining for most

groups over time, especially for black students.

Dr. Bao explained that the data collected for these indicators will serve as baseline data, so we will be able to tell going forward if we are moving the needle toward our plan goals. (Staff will introduce the remaining KPIs to the committee over time, in future meetings.)

Increasing Student Interest and Access Among Recent High School Graduates at Forsyth Technical Community College (Attachment PLAN 02) Jennifer Haygood introduced Dr. Jewel Cherry, VP of Student Services, who introduced her team and presented on how Forsyth Tech has come together across divisions, boosting use of technology/predictive analytics, collaboration at the college, and direct engagement with students and prospective students to improve Forsyth Tech’s persistence rates and enrollment. (Presentation Title: “It Takes a Village: Engaging Students through Collaboration, Targeted Communication and Technology.”) As an example of collaborating to serve students, she explained that the day of the meeting was the first time the college implemented a “Centralized Last Chance Registration” in which staff from different buildings were convened physically in one building to make registration easier for the students. Board members expressed their appreciation for the chance to see registration in person. Committee members and staff asked questions and engaged in discussions throughout the presentations.

Improving the Enrollment Process (Attachment PLAN 03); Other Updates Due to limited time, Dr. Kelley’s presentation and general updates will be moved to the September Strategic Planning Meeting Agenda.

MINUTES




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FOR ACTION There were no items for action. NEW BUSINESS None. ADJOURN There being no other business, following a motion to adjourn by Mr. Johnson and a second by Mr. Sullivan, the Committee adjourned at 3:07 p.m. Respectfully submitted, Kelly Barretto Recording Secretary

Attachment PLAN 01

SBCC 10/19/2018

Improving Enrollment

SBCC Strategic Planning Committee

October 18, 2018

Context• July Strategic Planning Committee Meeting

discussion of online students attending collegessimultaneously.

• Strategic Plan Goal: Increase the percentage ofNorth Carolinians, particularly within underservedpopulations, pursuing and easily accessing educationor training through North Carolina communitycolleges.– 1.4 Improve the student experience and increase

enrollment by simplifying enrollment policies,processes, and communications.

• 1.4.1 Re-envision the application and enrollment processfor community colleges.

Attachment PLAN 01

SBCC 10/19/2018

Known Friction Points• Admission Application• Visiting Student vs Degree Seeking Student• Official Transcript• Local admission standards• Local course prerequisites• Financial Aid• Residency Determination Services (RDS)

These and others are broader than students simultaneous enrollment

Improvement Strategy

• In partnership with the NC StudentDevelopment Personnel Association, form astudy group for each functional area.

• Study Group Charge: Identify andrecommend potential policy and processimprovements simplifying enrollment fromthe students’ perspective.

Attachment PLAN 02

SBCC 10/19/2018

Graduate Employment Outcomes Graduate Wages Median wages of community college graduates in North Carolina after graduation.

Source: NC Tower


ACCOUNTABILITY AND AUDIT COMMITTEE Davidson County Community College, Mary E. Rittling Conference Center, Room 208



Call to Order Roll Call Ethics Awareness and Conflict of Interest Approval of Agenda Approval of Minutes – August 16, 2018 For Action

• Internal Audit Plan FY 2018-19 (Attachment AUD 01) [CA] For Information

• Compliance Review Services Summary Report FY 2017-18 (Attachment AUD 02)

• Internal Audit – Badge Access (Attachment AUD 03)

• EAGLE Update (Attachment AUD 04) New Business Adjourn



ACCOUNTABILITY AND AUDIT COMMITTEE Thursday, July 19, 2018

1

SBCC 10/19/2018

ACCOUNTABILITY AND AUDIT COMMITTEE MEMBERS PRESENT Lisa Estep, Chair Ann Whitford, Vice-Chair Breeden Blackwell

William Holder Bill McBrayer Scott Shook

Clark Twiddy

Members absent: Sam Powell and Jerry Vaughan OTHERS IN ATTENDANCE Peter Hans Chreatha Alston

Bryan Jenkins Lynn Austin (NCACCT)

Julie Woodson (NCACCT)

CALL TO ORDER Ms. Estep called the Accountability and Audit Committee meeting to order at 3:19 p.m. at Martin Community College, Building 1, Room 14. ROLL CALL Bryan Jenkins took the roll of the Accountability and Audit Committee members. ETHICS STATEMENT Mr. Jenkins read the Ethics Awareness and Conflict of Interest Statement. No conflicts noted. APPROVAL OF THE AGENDA Ms. Estep requested a motion to approve the July 19, 2018 meeting agenda. Mr. McBrayer moved, seconded by Mr. Holder, and the agenda was approved by the Committee via voice vote. APPROVAL OF THE MINUTES Ms. Estep requested a motion to approve the May 17, 2018 meeting minutes. Mr. Holder moved, Mr. Twiddy seconded, and the minutes were approved by the Committee via voice vote.

FOR INFORMATION College Financial Audit Findings 5 Year Summary (Attachment AUD 01) Mr. Jenkins reviewed the 5-Year Summary with the Committee. 29 financial audits have been completed and issued, 4 with findings. To date, 7 financial audits have been completed by CPA firms.

College Financial Audits with Findings FY 2016-17 (Attachment AUD 02) Mr. Jenkins shared information about the South Piedmont Community College audit and reviewed the findings. Mr. Jenkins informed the Committee about a conference call with Dr. Pharr and her team discussing the findings and measures being utilized to address the findings.

NC Community College System Federal Compliance Audit (Attachment AUD 03) Mr. Jenkins reviewed the Federal Compliance Audit report, noting no findings.


ACCOUNTABILITY AND AUDIT COMMITTEE Thursday, July 19, 2018

2

SBCC 10/19/2018

NC Community Colleges Foundation, Inc. FY 2016-17 Financial Audit (Attachment AUD 03) Mr. Jenkins reviewed the FY 2016-17 financial audit of the NC Community Colleges Foundation. Mr. Jenkins discussed the cash balance and investments in detail. Mr. Jenkins also discussed the Belk Endowment grant. Mr. Jenkins shared the details surrounding the scholarship expense.

ADJOURNMENT Mr. McBrayer motioned to adjourn, seconded by Dr. Blackwell. The meeting was adjourned at 3:39 p.m. via voice vote. Respectfully submitted, Bryan Jenkins


Mr. Peter Hans

President

Mailing Address: 5001 Mail Service Center | Raleigh, NC | 27699-5001

Street Address: 200 West Jones | Raleigh, NC 27603 | Phone: 919-807-7100 | Fax: 919-807-7166

www.nccommunitycolleges.edu AN EQUAL OPPORTUNITY EMPLOYER

Annual Audit Plan North Carolina Community College System Office

Fiscal Year Ending June 30, 2019

Attachment AUD 01

SBCC 10/19/2018

INTRODUCTION

The Audit Plan outlines the planned internal audit activities for fiscal year 2018-19.

Internal Audit to comply with auditing standards that provide a framework for conducting high quality audit engagements with competence, integrity, objectivity, and independence. TYPES OF PROJECTS Projects in the Annual Audit Plan may consist of the following types of work:

Performance Audits Performance audits examine the use of the System Office’s resources to evaluate whether those resources are being used in the most effective and efficient manner to fulfill the System Office’s goals and objectives. An operational audit may include elements of the other audit types listed below. Compliance Audits Compliance audits review adherence to laws, regulations, policies, and procedures. Recommendations typically call for improvements in processes and controls intended to ensure compliance with regulations. Investigative Audits Investigative Audits substantiate or disprove allegations pertaining to fraud, waste, or abuse in the System Office. Non-Audit Services Consulting services add value and improve governance, risk management, and control processes. These services may or may not result in the issuance of a report.

Attachment AUD 01

SBCC 10/19/2018

Division Activity Focus Budgeted

Hours Date

System Office Audit of Fixed

Assets

Review and sample of fixed assets maintained

by the System Office. 80 9/30/2018

System Office

Audit of Travel Approval and

Reimbursement Processes

Review travel authorization and

reimbursements to ensure compliance with

S.O. policies 80 10/31/2018

System Office EAGLE EAGLE Risk Assessment 40 12/31/2018

System Office Risk Assessment and Audit Plan

Conduct risk assessment and update audit plan 320 1/31/2019

System Office EAGLE EAGLE Narratives and

Walkthroughs 80 1/31/2019

System Office

Audit of Harassment

policies

Review newly developed harassment policies developed by

HR to ensure forms are being reviewed and

signed by employees 40 3/31/2019

System Office EAGLE EAGLE testing 100 4/30/2019

System Office IT Controls Audits

Perform audits of IT controls to ensure

compliance with DIT, and help prepare

written S.O. policies 360 6/30/2019

System Office Special Projects

Consulting Services/Technical

Assistance 500 6/30/2019

System Office Audit Fraud and investigative

audits as needed 6/30/2019

Attachment AUD 02

SBCC 10/19/2018

COMPLIANCE REVIEW SERVICES

SUMMARY REPORT

FISCAL YEAR 2017-2018

North Carolina Community College System State Board and Internal Auditing

Compliance Review Services 200 West Jones Street

Raleigh, North Carolina 27603

Attachment AUD 02

SBCC 10/19/2018

North Carolina Community College System Compliance Review Services Report to the State Board of Community Colleges

Annual Summary of Compliance Reviews Conducted Fiscal Year 2017-2018

Clean Report with no Coaching Letter

4

Pitt CC Southwestern CC Randolph CC

Mitchell CC

Clean Report with Coaching Letter

18

Central Carolina CC Sampson CC Coastal Carolina CC

Central Piedmont CC Surry CC Forsyth Technical CC Wilkes CC Lenoir CC Craven CC Carteret CC Sandhills CC Edgecombe CC Rockingham CC Stanly CC Haywood CC Beaufort County CC Western Piedmont CC Nash CC

Final Report with Minimum Material Finding and Coaching Letter 6 Robeson CC Guilford Technical CC Cleveland CC Rowan-Cabarrus CC Isothermal CC Martin CC

Final Report with Minimum Material Finding 1

Montgomery CC

Final Report with Material Finding and Coaching Letter 1 Roanoke-Chowan CC

Total Compliance Reports FY 2017-2018 30

Final reports for all colleges are available on the North Carolina Community College web site at:

http://www.nccommunitycolleges.edu/compliance-review-services/reports

http://www.nccommunitycolleges.edu/compliance-review-services/reports

Attachment AUD 02

SBCC 10/19/2018

3-Year Summary

2015-2016 2016-2017 2017-2018

Clean Report with no Coaching Letter 5 6 4

Clean Report with Coaching Letter 17 23 18 Final Report with Minimum Material Finding

with Coaching Letter 2 5 6

Final Report with Minimum Material Finding 0 0 1

Final Report with Material Finding and Coaching Letter 2 0 1

Total Reviews For Year 26 34 30

Attachment AUD 02

SBCC 10/19/2018

FY 2017-2018 Education and Training Summary

Conferences IIPS Conference – Summer 2017 2017 NCCCAEA CCR Directors’ Institute 2017 NCCCAEA Conference 2018 Career Credit Leadership Institute Fall 2017 NC Work-Based Learning Association Conference (Three conferences held 2017-2018.) Community College Staff Development Cape Fear Community College Cleveland Community College Martin Community College Fall 2017 – Four (4) Regional Meetings Community College Staff Development conducted in partnership with System Office staff Curriculum Registrar Webinar, January 2018 – Collaborated with Dr. Monty Hickman, Associate Director, Student Success Support Services Career and College Promise (CCP) Training – Collaborated with Dr. Lisa Eads, Program Coordinator Early

Childhood, Public Service Technologies, Career and College Promise Cleveland Community College (2), Carteret Community College Note: Director of Accountability and Compliance Training collaborated with Renee Batts, Associate Director Academic Programs, and college staff to amend 1G SBCCC 200.93 – “Reporting of Student Hours in Membership for Curriculum Classes.” Special Review Cleveland Community College Contact: Elizabeth Self, Director of Accountability and Compliance Training North Carolina Community College System Compliance Review Services

COMPLIANCE AUDIT

BADGE ACCESS CONTROLS

JUNE 6, 2018

INTRODUCTION

Attachment AUD 03

SBCC 10/19/2018

Background System Office policy requires employees to use identification badges to enter the Caswell Building. Employees are also to wear the identification badge inside the building. Badges can be swiped at the primary building entrance to access the building outside of normal business hours. Visitors are not to enter the building, unless accompanied by an employee, until the building opens each day. All visitors are required to register at the front desk. Employee access to the building during non-business hours is allowed for flexibility purposes. In addition, the policy of non-business hours access allows work to continue during emergency and adverse weather situations. Security concerns dictate the policy of deactivating badges once returned after separation of employment. Jane Phillips, Personnel Director, and Milton Tart, Building Services Coordinator, stated the process to deactivate the badges is as follows: badges are to be submitted to Human Resources on the last day of employment. Human Resources delivers the badges to the Building Services Coordinator for deactivation. Objective, Scope, and Methodology The objective of this engagement was to determine the following: (1) building access badges were issued to current employees and contractors only; (2) access restrictions associated with badges were appropriate; (3) employees and contractors no longer working in the System Office returned the badges; and (4) returned badges were deactivated. The scope of this engagement was limited to active badges noted by the Building Services Coordinator. The Building Services Coordinator generated a report containing a list of all badges and associated employee information. A report was obtained from Human Resources containing a current employees list. Comparison of the two reports was made to determine if active badges are only issued to current employees. Issues noted are included in the findings section of this report.

Attachment AUD 03

SBCC 10/19/2018

FINDINGS The following findings were identified during the audit.

• Ten (10) former employees whose badges are still active. The badges were deactivated on January 23, 2018 after the finding was reported to Building Services.

• Two (2) former field employee badges were unable to be confirmed as collected upon separation of employment.

• Seven (7) badges issued to contractors no longer performing work at the System Office, all related to housekeeping contracts.

• 230 employees/contractors have badge access. 120 employees/contractors have 24-hour access to the building. Depending on the work performed, this could be an excessive number of people with 24-hour access.

RECOMMENDATIONS

The following recommendations are submitted for consideration. Recommendation 1 Human Resources should consider additional controls to ensure field employees return badges upon separation from employment. Recommendation 2 Building Services should consider additional controls in ensure badges are deactivated upon separation of employment rather than the current policy of deactivating upon collection of the badge. Human Resources may include said controls in the employee separation process. Recommendation 3 Building Services should consider adding a verification control, possibly included on a checklist, to the badge collection and deactivation process to ensure all badges are properly deactivated upon employee separation. Recommendation 4 Management should consider requiring supervisors review badge access rights for employees biannually to determine if access permissions are appropriate for each respective employee.

Attachment AUD 03

SBCC 10/19/2018

NORTH CAROLINA COMMUNITY COLLEGE SYSTEM Peter Hans, President

Mailing Address: 5001 Mail Service Center | Raleigh, NC | 27699-5001 Street Address: 200 West Jones Street | Raleigh, NC 27603 | Phone: 919-807-7100 | Fax: 919-807-7165

www.nccommunitycolleges.edu AN EQUAL OPPORTUNITY EMPLOYER

August 3, 2018 MEMORANDUM TO: Bryan Jenkins, Executive Director of Accountability and State Board Affairs FROM: Jennifer Haygood, Chief of Staff RE: Compliance Audit – Badge Access Controls NC Community Colleges System Office appreciates the opportunity to respond to the Badge Access Controls compliance audit dated February 9, 2018. We also appreciate the diligence and the recommendations that the Auditor provided. The response to the audit findings are as follows: Recommendation 1 Human Resources should consider additional controls to ensure field employees return badges upon separation from employment. Response 1 The current separation checklist directs the employee to turn in their badge and other items to either their supervisor or Human Resources. This form has been changed to assign this responsibility to the direct supervisor who will then turn in the badge directly to the Building Services Coordinator. Recommendation 2 Building Services should consider additional controls in ensure badges are deactivated upon separation of employment rather than the current policy of deactivating upon collection of the badge. Human Resources may include said controls in the employee separation process. Response 2 Human Resources notifies building services via email of all employees who are separating and their separation date. Building Services will terminate badge access on the last day of employment. The separation checklist will be modified to add a place for Building Services to indicate that the badge has been deactivated upon separation.

Attachment AUD 03

SBCC 10/19/2018

Recommendation 3 Building Services should consider adding a verification control, possibly included on a checklist, to the badge collection and deactivation process to ensure all badges are properly deactivated upon employee separation. Response 3 The separation checklist will be modified to add a place for Building Services to indicate that the badge has been received and deactivated upon separation. Human Resources will review the list of separated employees on a monthly basis to ensure a completed checklist for each separated employee has been submitted by Building Services within a reasonable timeframe. Recommendation 4 Management should consider requiring supervisors review badge access rights for employees biannually to determine if access permissions are appropriate for each respective employee. Response 4 Building Services will provide each division Vice President with the current access rights for all employees on January 2 of each year for re-certification. Each VP shall review access rights and submit review to Building Services by January 30 of each year. A copy of the revised Employee Separation Checklist is attached.

Attachment AUD 03

SBCC 10/19/2018

NCCCS Employee Separation Checklist

Employee Name

Division

Supervisor

Section 1: EMPLOYEE: Return the following items to your supervisor on or before the last day of work:

1. All keys, including office, building, desk, file cabinets, etc.

Yes Not applicable

2. ID badge

Yes

3. Parking transponder

Yes Not applicable

4. Telecommunications equipment/cell phone/pager

Yes Not applicable

5. Computer/lap tops/tablets, etc.

Yes Not applicable

6. Vehicles

Yes Not applicable

7. Other Equipment & Materials

Yes Not applicable

Complete the following actions prior to the last day of employment:

8. Enter and release timesheets through last day of work

Yes

9. Submit any outstanding travel receipts or requests

Yes Not applicable

10. Close out all workplans for your direct reports, if applicable

Yes Not applicable

11. Ensure that your address in Beacon is correct or notify HR of

any changes so you will receive your annual W-2 income tax forms, etc.

Yes

Employee Signature ______________________________________ Date ____________________ Supervisor’s Signature ____________________________________ Date ____________________

Page 2 completed by Supervisor and Building Services

Attachment AUD 03

SBCC 10/19/2018

SEPARATION CHECKLIST, page 2 Section 2: SUPERVISOR: Complete or return these items to the appropriate department.

1. Forward a copy of the letter of resignation to HR

Yes

2. Complete the final performance evaluation/closed out workplan

Yes

3. Cancel any training scheduled but not yet incurred

Yes Not applicable

4. Cancel any travel scheduled but not yet incurred

Yes Not applicable

5. Ensure that any special computer access has been terminated

Yes Not applicable

6. Turn in computer equipment, cell phones, etc. to the appropriate department

Yes Not applicable

Supervisor: Submit this completed form to Building Services along with the items 1-4 on page one. Section 3: BUILDING SERVICES: 1. ID badge has been received?

Yes No

2. ID badge access has been terminated?

Yes

3. Turned in parking transponder?

Yes Not applicable

4. Received all building keys?

Yes Not applicable

5. Received and reset telecommunications equipment?

Yes Not applicable

Building Services Coordinator ______________________________ Date ____________________ Building Services: Return the completed form to HR.

Attachment AUD 03

SBCC 10/19/2018

Attachment AUD 04

SBCC 10/19/2018

REVISED 10/16/2018 AGENDA

State Board of Community Colleges POLICY COMMITTEE

Davidson County Community College, Mary E. Rittling Conference Center, Room 202 Thursday, October 18, 2018 – 2:30 p.m.



• Review of Hearing Officer’s Recommendation for Denial of Proprietary School License Renewal and Revocation of Proprietary School License – Umanah Healthcare Institute – Charlotte, Gastonia, and Monroe (Attachment POL 01)

• Waiver of State Board of Community Colleges Code Provisions Due to Hurricane Florence (Attachment POL 02)

• Temporary Amendment of 1G SBCCC 200.1 – “General Provisions” (Attachment POL 02A) For Information

• SBCC Code Report – October 2018 (Attachment POL 03) New Business Adjourn



POLICY COMMITTEE Thursday, September 19, 2018

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SBCC 10/19/2018

POLICY COMMITTEE MEMBERS IN ATTENDANCE Bob Stephens, Chairman Toni Formato * Bobby Irwin Frank Johnson

Ernest Pearson * Samuel Powell Lynn Raye * James Rose

Scott Shook Burr Sullivan * Jerry Vaughan *

* Attended via phone Absent: Todd Johnson and Candler Willis OTHERS IN ATTENDANCE Elizabeth Grovenstein Jennifer Haygood Brian Long Shanté Martin *

Scott Corl Sondra Jarvis Seth Riggins Dorothy Strickland

Liz Bell (EducationNC) David Johnson (Johnston CC)

CALL TO ORDER Mr. Stephens called the Policy Committee meeting to order at 3:04 p.m. in the Innovation Station Conference Room of the Caswell Building. ROLL CALL Sondra Jarvis took the roll of the Policy Committee members. ETHICS STATEMENT Mr. Stephens read the Ethics Awareness and Conflict of Interest Statement. No conflicts noted. APPROVAL OF THE AGENDA Mr. Stephens requested a motion to approve the September 19, 2018 meeting agenda. Mr. Raye moved to approve, Mr. Irwin seconded, and the agenda was approved by the Committee via voice vote. APPROVAL OF THE MINUTES Mr. Stephens requested a motion to approve the August 16, 2018 minutes. Mr. Sullivan moved to approve, Mr. F. Johnson seconded, and the minutes were approved by the Committee via voice vote.

FOR FUTURE ACTION Recommendations for Initial Proprietary School Licensure (Attachment POL 01) Mr. Corl reviewed information pertaining to two schools that the State Board of Proprietary School Board has approved to recommend. Mr. Raye made a motion to move Recommendations for Initial Proprietary School Licensure (Attachment POL 01) from Future Action to Action, seconded by Mr. Rose. Approved by the Committee via voice vote.


POLICY COMMITTEE Thursday, September 19, 2018

2

SBCC 10/19/2018

Mr. Raye made a motion to approve Recommendations for Initial Proprietary School Licensure (Attachment POL 01), seconded by Mr. Rose. Approved by the Committee via voice vote.

FOR ACTION Amend 1B SBCCC 400 – “Program Accountability” (Attachment POL 02) Ms. Martin reviewed the rule is a result from the System Governance Task Force. This has been reviewed at prior meetings. There were no questions. Chairman Shook made a motion to approve Amend 1B SBCCC 400 – “Program Accountability” (Attachment POL 02), seconded by Mr. Raye. Approved by the Committee via voice vote.

FOR INFORMATION SBCC Code Report (Attachment POL 03) Ms. Martin stated the Policy Committee section of the code report is the rule that was just discussed. No questions.

ADJOURNMENT Chairman Shook motioned to adjourn, seconded by Mr. Rose. The meeting was adjourned at 3:14 p.m. via voice vote. Respectfully submitted, Sondra Jarvis

ATTACHMENT POL 01

SBCC 10/19/2018

STATE OF NORTH CAROLINA WAKE COUNTY

IN A MATTER BEFORE THE NORTH CAROLINA STATE BOARD OF COMMUNITY COLLEGES

IN RE: ) ) UMANAH HEALTHCARE INSTITUTE - ) Charlotte, Monroe, and Gastonia )

HEARING OFFICER’S RECOMMENDATION

THIS MATTER came before Hearing Officer, Q. Shanté Martin (“Hearing Officer”),

pursuant to 2B SBCCC 200.6 and 2B SBCCC 100.5, upon a Notice of Hearing dated 12 September

2018.

The State Board of Community Colleges (“SBCC”) initiated denial of Umanah Healthcare

Institute’s proprietary school licenses for Charlotte, Monroe, and Gastonia (“Umanah

Healthcare”) on 20 July 2018. The SBCC also initiated revocation of Umanah Healthcare

Institute’s proprietary school licenses for Charlotte, Monroe, and Gastonia on 17 August 2018.

On 24 July 2018, pursuant to 2B SBCCC 200.5, Umanah Healthcare requested an informal

hearing on the denial of its proprietary school licenses. On 25 August 2018, pursuant to 2B

SBCCC 200.5, Umanah Healthcare requested an informal hearing on the initiation of revocation

of its proprietary school licenses. On 26 August 2018, Umanah Healthcare requested that the

informal hearings on the denial of licensure and initiation of revocation of licensure be

consolidated. The hearing took place on 28 September 2018 before the Hearing Officer. Scott

Corl, Executive Director of the State Board of Proprietary Schools (“SBPS”)/Office of Proprietary

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Schools (OPS) appeared on behalf of the SBPS. Ms. Patricia Umanah, Mr. U. Wilfred Nwauwa

(Ms. Umanah’s attorney), and Mr. Michael Umanah appeared on behalf of Umanah Healthcare.

Based upon the parties’ Findings of Fact, Conclusions of Law as well as the testimony

and evidence presented at the hearing by SBPS and Umanah Healthcare, the Hearing Officer

hereby finds as follows:

FINDINGS OF FACT

1. North Carolina proprietary schools are licensed pursuant to Article 8, Chapter

115D of the North Carolina General Statutes.

2. Umanah Healthcare Institute (Umanah Healthcare) has been licensed to operate

a location in Charlotte since 2010, in Gastonia since 2002, and in Monroe since 2014. (T p. 53).

3. Ms. Patricia Umanah is the school’s Owner/Director.

4. Umanah Healthcare was licensed to offer the Nurse Aide I course at all three

campuses with 112 clock hours for all locations. (T pp. 14; OPS, Ex. 7).

5. Umanah Healthcare submitted license renewal applications for all three

campuses for the 1 July 2018 – 30 June 2019 license year. (T p. 18).

6. Nurse Aide I programs must be approved by the Department of Health and

Human Services (DHHS). 1 N.C.A.C. 36.0405. In a letter dated 5 April 2018, DHHS withdrew its

approval of all Nurse Aide training programs at Umanah Healthcare. (T p. 15; OPS, Ex. 2).

7. On May 4, 2018, the State Board of Proprietary Schools (SBPS) refused to

recommend licensure of all three Umanah Healthcare locations due to the DHHS’ withdrawn

approval of the Nurse Aide training programs. On 20 July 2018, the State Board of Community

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Colleges (SBCC) initiated the process to refuse licensure renewal to Umanah Healthcare.

Umanah Healthcare does not contest the action to refuse to renew licensure. (T pp. 85, 92, 110,

and 115).

8. On 17 April 2018, the OPS submitted to Umanah Healthcare Documentation of

Noncompliance and Notice of Investigation.

9. Class records show that students in multiple program starts did not receive the

required minimum of 112 total hours of instruction and students did not receive at least 30

hours of clinical instruction. (T pp. 21-23; OPS, Ex. 8). Umanah Healthcare acknowledged that it

was an administrative error and poor record-keeping, but that students did indeed receive the

required 112 hours of instruction. (T p. 56). Umanah Healthcare asserts that some students

took the night version of the same class on certain days of the week, but simply failed to record

the students’ attendance at the night class. (T pp. 56-58). Umanah Healthcare provided no

documentation to substantiate the claim that students took the same classes at night on

certain days of the week.

10. Records show that students performed particular skills in the clinical setting prior

to proficiency being documented in the lab setting. (T pp. 21-22, 26-27; OPS Ex. 2, p. 3, ¶ 5).

Specifically, DHHS stated that “proficiency must be verified in lab before a student can perform

the skill in clinical, per 42 CFR 483.151(a)(4)(i).” The citation listed is not accurate. The correct

citation is 42 C.F.R. § 483.152(a)(4)(i), which provides that “For a nurse aide training and

competency evaluation program to be approved by the State, it must, at a minimum . . .

[e]nsure that . . . [s]tudents do not perform any services for which they have not trained and

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been found proficient by the instructor.” DHHS posits that the proficiency must be verified in a

lab setting before the student can perform the skill in clinical. (OPS Ex. 2, p. 3, ¶ 5). However,

the regulation just specifies that the proficiency be verified prior to performing the services.

The federal regulation does not dictate where the proficiency must occur and be documented

as long as the proficiency is documented prior to the provision of services. Umanah Healthcare

asserts that it does not have the capability to do certain skills in the school lab, so the skills are

taught in the lab and after an instructor demonstration, the students will demonstrate and be

assessed at the clinical site prior to the provision of services. (T p. 59). As long as the instructor

documents proficiency prior to the student providing services in a clinical site, it seems to be

consistent with the federal regulation in 42 C.F.R. § 483.152(a)(4)(i).

11. Records show and Umanah Healthcare admitted that students were uploaded to

Pearson Vue (state testing administrator for Nurse Aide I) prior to those students completing

the Nurse Aide I program. (T pp. 22, 26, 62-64; OPS Ex. 6, Umanah Healthcare response, p. 5, ¶

12)

12. Records from a program in November 2017 showed that the required 10-1

student-teacher ratio was exceeded. (T pp. 26, 31, 65-67).

13. Two student files did not contain the required Appendix A that serves as proof of

skills demonstration, student proficiency and clinical performance. (T pp. 28, 36, 37; OPS Ex. 2,

p. 3 ¶ 7). Umanah Healthcare did not dispute this point. A class attendance sheet for one

program start did not record any clinical hours completed by students. (T p. 28).

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14. There were student records showing that instruction was received on days when

those same students were recorded as absent. (T pp. 28, 37-38; OPS Ex. 6, p. 15).

15. Umanah Healthcare provided sufficient explanation for how students would be

able to perform 14, 15, or 30 clinical skills in one day. (T pp. 60-62)

16. Out of 22 student files, 13 student files did not have the required documentation

of prior education levels. (T pp. 36-37).

17. There was a Nurse Aide I program that ran from 7 October 2017 through 25

November 2017. It was divided into two parts – Class A and Class B. For Class A, a form listed

the instructor as Kathleen Rivers, and there was a signature listed as Kathleen Rivers. The Class

A form indicated that Ms. Rivers supervised students in the lab and in the clinical setting.

However, DHHS advised the OPS that Ms. Rivers had been removed from the approved

instructor roster prior to the 7 October 2017 through 25 November 2017 Class A. (T pp. 30-31 ;

OPS Ex. 9)

18. Ms. Umanah asserted that she was with the 7 October 2017 through 25

November 2017 Class A from the second day of clinicals throughout the program. (T p. 32).

However, the students in Class A with whom the OPS spoke stated that they didn’t know who

Kathleen Rivers was, that Geisha Green was their instructor, and that they only had one

instructor. (T pp. 32-33)

19. Records from Class B showed that Ms. Umanah was listed as the instructor and

listed as teaching the class, the lab, and the clinical. Students from Class B stated that Ms.

Umanah was the instructor for the class and the lab, but not for clinicals. (T pp. 33-34). The OPS

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determined that Ms. Rivers was the instructor for the clinicals for Class B, and Ms. Rivers stated

that she would only assist Umanah Healthcare with the clinical portion.

20. Since Class A and Class B ran at the same time, it was not possible for Ms.

Umanah to be the instructor for class, lab, and clinicals of Class B and assist with the clinicals for

Class A. (T p. 33). Ms. Rivers’ statement that she only teaches clinicals contradicts records

showing that Ms. Rivers was the teacher for class, lab, and clinical for Class A. (T pp. 34-35) Ms.

Umanah was not able to provide a clear explanation for the discrepancies in the records. (T pp.

34-36).

21. In reviewing the instructors approved by DHHS to teach in the Nurse Aide I

program, Umanah Healthcare provided the OPS with a listing of approved instructors dated

12/21/2017. (T p. 39; OPS Ex. 9). In reviewing the 12/21/2017 document, the OPS discovered

that Ms. Rivers was not listed as an approved instructor even though Umanah Healthcare

documents listed her as teaching class, lab, and clinicals for Class A, and Ms. Rivers admits to

teaching clinicals for Class B. (T pp. 39-40). Mr. Corl from the OPS asked Ms. Umanah whether

Ms. Rivers continued to be an approved instructor for Nurse Aide I. (T p. 40; OPS Ex. 9, 2nd

page). In response to Mr. Corl, Ms. Umanah sent back a document purportedly from DHHS

listing Kathleen Rivers as an instructor. (T p. 40)

22. The document Ms. Umanah sent to Mr. Corl via email on 5 April 2018 is

markedly distinct from the document Ms. Umanah had previously provided to Mr. Corl on 27

March 2018 and is markedly distinct from the document the DHHS says it provided to Ms.

Umanah showing the approved instructors. (T p. 40-41; OPS Ex. 9, 5th page)

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(a) On Ms. Umanah’s 5 April 2018 emailed document, the third line of the heading has “CENTER FOR AIDE REGULATION AND EDUCATION,” but the document DHHS sent on 5 April 2018 has “HEALTH CARE PERSONNEL EDUCATION AND CREDENTIALING SECTION.”

(b) On Ms. Umanah’s 5 April 2018 emailed document, there is no space between the last line of the heading and the first line of the column headings, whereas there is a distinct spacing in this same place on the document DHHS sent on 5 April 2018.

(c) On Ms. Umanah’s 5 April 2018 emailed document, there is no space between the

end of the instructor list and the phrase, “End of Report,” whereas there is a distinct spacing in this same place of the document DHHS sent on 5 April 2018.

(d) On Ms. Umanah’s 5 April 2018 emailed document, there is no date in the top left

corner, but there is the date of “12/21/2017” in the top left corner of the document DHHS sent on 5 April 2018.

(e) On Ms. Umanah’s 5 April 2018 emailed document, Elizabeth Addo, Andrea

Johnson, and Kathleen Rivers are listed, but these individuals are not listed as approved instructors on the document DHHS sent on 5 April 2018.

(f) On Ms. Umanah’s 5 April 2018 emailed document, Shelbi Crowder and Juliana

Ejim are not listed, but they are listed on the document DHHS sent on 5 April 2018.

23. In response to a question about the rationale for the discrepancies, Ms. Umanah

said that in the plethora of emails between her and Ms. Middleton, Ms. Umanah just printed an

instructor list that had Ms. Rivers’ name on it and faxed it. She said that she suspects that in

the fax machine, the date was possibly cut off. (T p. 97). However, the date on the document

was not close enough to the edge of the paper that it would be reasonable that the date would

have gotten removed so cleanly through fax. Also, there are other instructor lists with the

dates listed that were faxed from Umanah Healthcare with the dates clearly displayed in the

left corner. (OPS Ex. 9, 13th and 14th pages). Ms. Umanah was not able to give a clear

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explanation for the multiple discrepancies between the document she sent to the OPS on 5

April 2018 and the document Ms. Middleton sent to OPS on 5 April 2018.

24. Documents DHHS provided to the OPS on 11 April 2018 show that Umanah

Healthcare removed Ms. Rivers from the approved instructor list for the 11 September 2017

reapproval. (T pp. 42-43; OPS Ex. 9, 13th and 14th page).

25. Ms. Umanah claimed that Ms. Middleton crossed instructor names off of Ms.

Umanah’s lists and if she gave Ms. Middleton Ms. Rivers’ name to cross off the list then the

removal of Ms. Rivers’ name was a mistake. (T pp. 73-74). When asked to respond to Ms.

Middleton’s assertion that she did not cross instructor names off of a list, Ms. Umanah claimed

that Ms. Middleton crossed names out in 2014 or 2015, but was not clear about whether Ms.

Middleton crossed names out in 2017 when Ms. Rivers’ name was crossed out. Ms. Umanah

also went back and forth as to whether she mistakenly crossed Ms. Rivers’ name out. (T pp. 75-

76).

26. Ms. Umanah stated in the response to the OPS Documentation of

Noncompliance that “Jan Middleton . . . had been overviewing and auditing our

school/student’s records for a period of more than (5) years . . . . There had never been any

citation as to any violation within these periods.” (T p. 44; Ex. 6, Umanah Response). However,

Ms. Middleton provided the OPS with two separate notices detailing various examples of

violations of state guidelines and federal regulations from 2015 and from 2017. (T pp. 44-45).

Ms. Umanah posits that she was surprised at Ms. Middleton’s detailing of issues from 2015

because she fixed most of the issues in Ms. Middleton’s presence. (T pp. 68-70). Even if the

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issues were corrected immediately, the fact remains that the issues were present and that

there were indeed findings against Umanah Healthcare. (T pp. 68-73).

27. Instructions for the annual report that proprietary schools submit during

relicensing mandates in bold that schools shall “ONLY report information that [schools] can

validate through proper documentation.” (T pp. 46-47; OPS Ex. 11). In the annual report

submitted as part of the relicensing process, Umanah Healthcare submitted information that it

had a 100% graduate placement rate for the Gastonia location. (OPS Ex. 11). However,

contrary to the explicit instructions, Umanah Healthcare did not provide any documentation to

substantiate that claim. While Ms. Umanah gave a verbal explanation for how she arrived at

that number, she acknowledged that she did not have any documentation to substantiate her

claim as required. (T pp. 81-83; p. 83, ll. 1-5).

28. Umanah Healthcare has enjoyed a good reputation in the community, and has

produced hundreds of healthcare professionals. (OPS Ex. 6, p. 23). Students from Umanah

Healthcare have had “great success passing the state Nurse Aide I exam (with pass rates

exceeding 90%).” (T pp. 54, 105; OPS Ex. 6, p. 23).

29. As of the date of the hearing, to the knowledge of OPS and per Ms. Umanah’s

statement, Umanah Healthcare has provided a refund to all students impacted by the

withdrawal of the program’s approval. (T pp. 17, 95-96; OPS Ex. 6, p. 12 of Umanah

Healthcare’s Response to Documentation of Noncompliance).

30. Ms. Umanah has been very responsive and cooperative with the OPS throughout

the investigatory process. (T pp. 96, 104; OPS Ex. 6, p. 23).

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31. Ms. Umanah seems sincere in her desire to make necessary adjustments and

correct the multitude of errors she admits to making. (T pp. 113-114; 115-116). She has

persevered and remained steadfast in trying to save her schools.

CONCLUSIONS OF LAW

32. Pursuant to G.S. 115D-93(c), the SBCC, acting by and through the SBPS, “shall

have the power to refuse to issue or renew any such license and to suspend or revoke any such

license theretofore issued in case it finds one or more of the following”:

G.S. 115D-93(c)(1) - That the applicant for or holder of such a license has violated any of the provisions of this Article or any of the rules promulgated thereunder. G.S. 115D-93(c)(2) -That the applicant for or holder of such a license has knowingly presented to the State Board of Community Colleges false and misleading information relating to approval or license. G.S. 115D-93(c)(9) - That the licensee has failed to provide and maintain adequate standards of instruction or an adequate and qualified administrative, supervisory or teaching staff.

33. OPS presented sufficient evidence to establish that Umanah Healthcare violated

G.S. 115D-93(c)(1), by failing to maintain the criteria set forth in the requirements for a school

to secure an original license. G.S. 115D-91(b)(3) provides that proprietary school licenses shall

be renewable if “the school and its courses facilities, faculty and all other operations are found

to meet the criteria set forth in the requirements for a school to secure an original license.”

Nurse Aide I programs are required to be approved by DHHS, however, DHHS withdrew its

approval of the Nurse Aide training programs at all three Umanah Healthcare locations.

(Findings of Fact #6). Since DHHS approval was originally required for licensure, and Umanah

Healthcare doesn’t currently have DHHS approval, Umanah Healthcare hasn’t met the

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requirements that were necessary for their original license. As such, there is sufficient evidence

to refuse license renewal. It should also be noted that Umanah Healthcare does not object to

the refusal of license renewal. (Finding of Fact #7).

34. To violate G.S. 115D-93(c)(2), OPS has to show “[t]hat the applicant for or holder

of such a license has knowingly presented to the State Board of Community Colleges false and

misleading information relating to approval or license.” The Hearing Officer finds that there are

instances where Ms. Umanah was unable to provide reasonable explanations in response to

information supporting “knowingly presenting false information.” The following incidents

support OPS’ assertion that Ms. Umanah knowingly produced false or misleading information.

(a) Ms. Umanah did not provide an explanation for how it was possible for her to be

teaching clinicals for Class A while simultaneously teaching class, lab, and

clinicals for Class B. (Finding of Fact #20).

(b) Ms. Umanah was not able to provide a reasonable explanation for all of the

glaring discrepancies between the instructor list she provided to OPS on 5 April

2018 and the instructor list DHHS provided to OPS on 5 April 2018. (Findings of

Fact #s 21-23).

(c) Ms. Umanah also failed to provide clear information to dispute Ms. Middleton’s

claim that Ms. Middleton never crossed out instructor names on the list. Ms.

Umanah referred to Ms. Middleton crossing names out in 2014 or 2015, but the

dates in question took place in 2017. Ms. Umanah also wavered on whether she

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or Ms. Middleton crossed Ms. Rivers name off the instructor list. (Finding of Fact

#25).

For incidents not listed in paragraph 34 herein where the OPS alleged that Ms.

Umanah knowingly provided false information, the Hearing Officer was unable to

determine conclusively that Ms. Umanah “knowingly” provided false information.

35. G.S. 115D-93(c)(9) provides that suspension or revocation is warranted if “the

licensee has failed to provide and maintain adequate standards of instruction or an adequate

and qualified administrative, supervisory or teaching staff.” OPS presented sufficient evidence

to establish that Umanah Healthcare did not provide and maintain adequate standards of

instruction. (Findings of Fact #s 9, 11-14, 16).

RECOMMENDATION

Based on the foregoing Findings of Fact, Analysis and Conclusions, testimony, and

evidence, the Hearing Officer’s final recommendation to the SBCC is to refuse to renew

licensure and to suspend Umanah Healthcare Institute’s proprietary school license for the

Charlotte, Gastonia, and Monroe pursuant to G.S. 115D-93(c)(1), (c)(2) and (c)(3) and G.S. 115D-

91(c). In sum, it appears that the plethora of issues identified by OPS and admitted to in many

cases by Ms. Umanah stem from a level of confusion, mismanagement, and disorganization on

Umanah Healthcare’s part. However, given the positive economic impact Umanah Healthcare

has had in the community; given Ms. Umanah’s responsiveness and engagement; and given Ms.

Umanah’s diligence in pursuing her case, it is the opinion of the Hearing Officer that it is

reasonable to permit Umanah Healthcare the opportunity to correct issues and demonstrate

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good faith rather than permanently precluding the Umanah Healthcare schools from operating.

It is noteworthy for a school to have such high passing rates.

With a suspension in place, Umanah Healthcare would not be able to operate until the

suspension is lifted. It is also important to note that Umanah Healthcare would still have to

obtain approval from DHHS before the school would be eligible to seek licensure from the SBCC

again. It is reasonable to suspect that Umanah Healthcare would have to resolve all of the

outstanding issues noted by DHHS before they would approve the programs. If Umanah

Healthcare never gets approval from DHHS again, then the issue would be moot for the SBCC.

However, if there is any possibility that DHHS would approve the programs, it is the Hearing

Officer’s opinion that the SBCC should give Umanah Healthcare the opportunity to make its

case at some point in the future with the expected outcome of positively impacting the

healthcare industry and the community as a whole.

This the 19th day of October, 2018.

Q. Shanté Martin Hearing Officer

Attachment POL 02

SBCC 10/19/2018

STATE BOARD OF COMMUNITY COLLEGES Waiver of State Board of Community Colleges Code Provisions Due to Hurricane Florence

Request: As authorized by 1A SBCCC 200.3, the State Board of Community Colleges is requested to waive SBCC Code provisions itemized below to assist with recovery from Hurricane Florence.

Basis for the Waiver: Due to the impact of Hurricane Florence, many colleges were forced to cancel classes and close their institutions – in some instances for an extended period – in the interest of public safety. Many students have experienced significant storm-related losses, impacting their ability to continue their education as planned. The State Board is requested to waive certain SBCC Code provisions in the public interest of promoting student retention and mitigating storm-related damage to colleges.

General Waiver Conditions: The following definitions shall apply to the waiver of the SBCC Code provisions:

• “Impacted college” is defined as a college located in a county declared a major disaster by the President of the United States under the Stafford Act (P.L. 93-288) as a result of Hurricane Florence.

• “Impacted student” is defined as a student who meets at least one of the following criteria: (1) The student was enrolled as of September 10, 2018, at an impacted college. (2) The student resided, as of September 10, 2018, temporarily or permanently, in a

county declared a major disaster by the President of the United States under the Stafford Act (P.L. 93-288) as a result of Hurricane Florence.

Waived SBCC Code Provisions, Specific Conditions, and Waiver Duration:

• Notwithstanding 1H SBCCC 300.3, an impacted college may use excess bookstore revenues for repair projects or equipment replacements that are a result of damage caused by Hurricane Florence and are not covered by insurance or FEMA reimbursements. This waiver shall apply through June 30, 2019.

• Notwithstanding 1E SBCCC 200.2(c), a college may enroll, distribute an academic credential, or issue a transcript to an impacted student with an outstanding balance for tuition, registration fees, or other monetary obligation arising as a result of Hurricane Florence. This waiver shall apply through June 30, 2020.

• Notwithstanding 1E SBCCC 200.1(a), 1E SBCCC 300.1(b), and 1E SBCCC 400.1(b), if an impacted student is unable to complete one or more Fall 2018 courses due to circumstances arising from Hurricane Florence, a college may apply tuition paid by the impacted student for those courses to offset the tuition for courses the impacted student enrolls in Spring 2019, Summer 2019, Fall 2019, or Spring 2020 terms.

• Notwithstanding 1D SBCCC 400.8, a college may waive a prerequisite required by the Combined Course Library for an impacted student if the Chief Academic Officer or designee determines the impacted student has adequate prior knowledge to successfully perform in the course. This waiver shall apply through the Spring 2020 term.

1G SBCCC 200.1 is proposed for temporary amendment as follows: Attachment POL 02A

SBCC 10/19/2018

State Board of Community Colleges Code 1

TITLE 1. COMMUNITY COLLEGES 2

3

CHAPTER G. FULL-TIME EQUIVALENT (FTE) 4

5

SUBCHAPTER 200. FTE REPORTING CATEGORIES/CRITERIA 6

7

1G SBCCC 200.1 General Provisions 8

(a) FTE Reporting. As directed by the System Office, colleges shall report FTE enrollment 9

in all course sections scheduled during each academic term reporting period. If a 10

course section is scheduled for a time period that crosses academic term reporting 11

periods, the FTE enrollment shall be reported as follows: 12

(1) For curriculum course sections that are regularly scheduled, as defined in 1G 13

SBCCC 200.93(b), FTE enrollment shall be reported in the academic term 14

reporting period in which the 10% point of the class falls. 15

(2) For curriculum course sections that are non-regularly scheduled, as defined in 1G 16

SBCCC 200.93(c), and all continuing education course sections, FTE enrollment 17

shall be reported in the academic term reporting period in which the last day of the 18

course falls. 19

The System Office shall provide colleges no less than 21 calendar days after the 20

end of the academic term reporting period to submit FTE enrollment data. 21

(b) Instruction Provided Outside the College’s Service Area. Excluding clinical instruction, 22

a college may provide instruction outside its service area, as established per 1A 23

SBCCC 300, only if the appropriate instructional service agreement is executed 24

consistent with 1D SBCCC 300.6 and 1D SBCCC 400.96. If the instructional service 25

agreement provides for the sharing of FTE, the colleges that are party to the 26

agreement shall prorate the number of FTE reported consistent with the provisions of 27

the agreement and the rules of this Chapter. 28

(c) Making Up Instructional Hours Due to Adverse Weather. A college is responsible for 29

delivering instruction to meet the learning outcomes of each course it provides. To 30

ensure students are able to successfully complete their educational outcomes and 31

of 2

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progress towards credentialing or entry into the workforce without further delay, 1

colleges may use various methods outlined in the college’s Adverse Weather policy 2

to meet learning outcomes. These methods include, but are not limited to, 3

rescheduling instructional time, providing online instruction, and notwithstanding 1G 4

SBCCC 200.95(a)(7), issuing alternative assignments. In a correctional education 5

setting, a college may make up instructional time by issuing evening and weekend 6

assignments and documenting students’ successful completion of the assignments. 7

The college shall maintain documentation of how instruction was rescheduled or 8

otherwise made up until released from all compliance reviews. 9

10

History Note: Authority G.S. 115D-5; 11

Eff. May 1, 2017.; 12

Temporary Amendment Eff. October 19, 2018. 13

http://www.nccommunitycolleges.edu/sites/default/files/legal/sbccc/revisions/cc17-007_-_proposed_amendment_to_title_1_chapter_g_-_full-time_equivalent_fte.pdf

Attachment POL 03 (REVISED 10/12/2018)

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FINANCE COMMITTEE



“Definitions”









“Definitions”






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PERSONNEL COMMITTEE








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POLICY COMMITTEE








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October 25, 2018




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PROGRAM COMMITTEE








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AGENDA State Board of Community Colleges LEGISLATIVE AFFAIRS COMMITTEE

Davidson County Community College, Mary E. Rittling Conference Center, Room 208 Thursday, October 18, 2018 – 3:00 p.m.


Call to Order

Roll Call

Ethics Awareness and Conflict of Interest

Approval of Agenda

Approval of Minutes – August 16, 2018

For Information

• Discussion of Advocacy Action Plan

New Business

Adjourn


MINUTES


LEGISLATIVE AFFAIRS COMMITTEE

Thursday, August 16, 2018 – 3:30 p.m.

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LEGISLATIVE COMMITTEE MEMBERS PRESENT: Clark Twiddy, Vice-Chair Lisa Estep William Holder Frank Johnson Todd Johnson

Bill McBrayer Samuel Powell Lynn Raye Jim Rose Scott Shook

Bob Stephens Burr Sullivan Jerry Vaughan Ann Whitford

Members Absent: Breeden Blackwell OTHERS IN ATTENDANCE: Peter Hans Jennifer Haygood Lisa Chapman

Elizabeth Grovenstein Bryan Jenkins Maureen Little

Brian Long Mary Shuping Anne Bacon

CALL TO ORDER Mr. Twiddy called the meeting to order at 3:36 p.m. at Forsyth Technical Community College in the Rhoades C Conference Room in Winston-Salem, NC. ROLL CALL Mr. Jenkins took the roll of the Legislative Affairs Committee members. ETHICS STATEMENT Mr. McBrayer read the Ethics Awareness and Conflict of Interest Statement and asked if there were any known conflicts. None were noted. APPROVAL OF THE MINUTES Mr. Twiddy asked for a motion to approve the minutes for the meeting on May 17, 2018. Mr. Raye moved, seconded by Mr. McBrayer, and the Committee approved. FOR INFORMATION Legislative Guest Mr. Sullivan introduced Representative Donny Lambeth who represents the Forsyth County in the NC House of Representatives to speak to the Committee. Representative Lambeth shared his perspective on the legislature, and the development of legislation, particularly the 2018 Short Session budget process. He also talked about the make-up of the current General Assembly and possible changes in the 2019-21 General Assembly.

MINUTES


LEGISLATIVE AFFAIRS COMMITTEE

Thursday, August 16, 2018 – 3:30 p.m.

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ADJOURN There being no other business, Mr. Twiddy asked for a motion to adjourn, Mr. Sullivan made the motion, seconded by Ms. Whitford, and the committee adjourned at 4:40 p.m. following a voice vote. Respectfully submitted, Sondra Jarvis

Davidson County Community College

Documents

Transcript of Davidson County Community College