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CENTRAL RAILWAY

Engineering Department

(Construction)

TENDER DOCUMENT

Tender Notice No. : CAO(C) 12/2/2018 dated 08.05.2018

Name of work : Track work in Section-II (Kms.65.00 to Kms.145.00) in

connection with Pune-Miraj Doubling Project.

Approximate Cost : Rs. 5450.37 Lakh.

Earnest Money : As per tender notice.

Sale of Tender forms : Tender documents will be available on IREPs website

www.ireps.gov.in

Completion period As per tender notice

Date & Time of submission As per tender notice.

Date of opening As per tender notice.

Note : Details of Tender Notice, Tender document and corrigendum

issued from time to time alongwith eligibility criteria are

available on the web sites www.ireps.gov.in. Necessary

changes if required, would be posted on this web site at least

15 days in prior to opening of tender and may be seen on web

site.

http://www.ireps.gov.in/

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INDEX

Sr.

No. Contents Page Nos

1 Cover page 1

2 Index 2

3 Special Instructions & Guidelines for Submitting e-Tenders 3-4

4 Section A

5 to 32

5 Tender Notice

6 Tender Declaration form

7 Acceptance of Tender

8 Regulations and Conditions for Tender (Part-I)

9 Annexure-I Agreement for Works(Format)

10 Annexure- I ,II, IIIA,IIIB, IV, VA, VB, VI, VII, VIIA ,IX

11 Section - B Special condition of Contract / GCC 33 to 87

12 Safety rules, GIST Of safety Instructions, Annexure XII to XIV

13 Section - C Scope of works and additional special conditions

88 to 96 14 Scope of work

15 Addl.Special Conditions

16 Section - D Technical specifications

97 TO

145

17 General

18

Open foundation, Structural concrete, Form work , Reinforcement ,

Miscellaneous Items , Specifications for Earth work 8, Guidelines on

fabrication of steel structure , Ann.I, III , JPO Digging work

19 Technical specification for track work

20 Agreement for works 146

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SPECIAL INSTRUCTIONS & GUIDELINES FOR SUBMITTING e-TENDERS

1. Submission of tenders shall be ONLY through e-tendering on the website

www.ireps.gov.in . No documents shall be accepted after opening of the e-tender. Only

clarifications/verification shall be sought on the documents already submitted by

uploading online, if required.

2. Offer shall be submitted only in the name of the tenderer/s who intend to submit their

offer for the work, with digital signature of the Authorised Signatory / Power of Attorney

holder.

3. In case of JV firm/s, the offer shall be submitted in the name of the JV Firm/s only who

intend to submit their offer for the work with digital signature of the Authorised

Signatory of the JV firm who has been specifically nominated/holds the Power of

Attorney for this work or the Authorised Signatory of Lead Member of the JV firm.

(Note : Applicable only if JV firms are permitted to participate in the tender.)

4. Tenderer must deposit/pay Earnest Money Deposit (EMD) and Tender Document cost

(TDC) through Net Banking/Payment Gateway (Online Payment), as specified for the

tender.

5. Tenderer/s are required to upload scanned documents as specified in tender document.

Some of the Important documents are reiterated below:-

(a) Documents in support of fulfillment of Eligibility Criteria.

(i) Authentic Certificates clearly reflecting the Contractual Receipts for the last

three financial years & current financial year, which may be ANY ONE OR

MORE of the following :

Copy of Certificate from the employer/client.

Copy of Audited Financial Statements duly certified by the Chartered

Accountant. For current year, certificate from Chartered Accountant can be

submitted in place of Audited Financial Statements.

Copy of TDS Certificate or Form 26AS

(ii) Certificate(s) of Work Completed by the Firm in the last three financial years and

the current financial year, which satisfies the eligibility criteria of “Similar nature

of work”, as specified in the tender document.

Note : (A) While submitting Audited Financial Statements, all relevant pages should be

submitted so that Contractual Receipts can be worked out.

(B) In case of (i) above, if unattested documents are uploaded, then successful tenderer

will either submit attested copies or bring original documents for verification, when

called for.

(b) Tenderer‟s Declaration Form (As per Technical Bid Document)

(c) Affidavit verifying the genuineness of the documents submitted by the Tenderers/JV

firms (as per Annexure-VII A).

(d) Copies of legal documents depending on the category of the tenderer (Details given in

Tender Document).

(i) SOLE PROPRIETOR

Affidavit on Stamp paper or any other document, to establish that the

Tenderer is a Sole Proprietor of the firm.

(ii) PARTNERSHIT FIRM

Partnership Deed.


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Power of Attorney.

(iii) COMPANY

Board Resolution passed by the Company in connection with participation in

the present tender.

Power of Attorney

Copy of Memorandum and Articles of Association

(iv) JOINT VENTURE FIRM :

MEMORANDUM OF UNDERSTANDING between the JV Partners.

Authorisation in favour of one member on behalf of JV firm.

Documents of all Constituent firms as per (i), (ii) & (iii) above, as the case

may be.

Consent of all partners of a Partnership firm for participation in the JV.

6. Wherever submission of an original document is specified in the tender document,

scanned copy of the original can be uploaded.

7. The entire tender document is not required to be printed, scanned and uploaded. Only the

tenderer‟s declaration form and applicable Annexures are required to be printed signed

and uploaded.

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SECTION

“A” TENDER

INFORMATION

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CENTRAL RAILWAY

Construction Organisation

Open e-Tender Notice No. CAO(C) 12 of 2018 dated 08.05.2018 Chief Engineer(Construction)/South, Central Railway, 6th floor, New Administrative Building, D.N. Road, CST

Mumbai - 400 001, for and on behalf of President of India invites Open tenders through e-tendering (Two packet

system), from reputed contractors for the following work.

Sr.

N

o

Name of the work Approx

Tender Cost

Earnest

Money

Deposit

Cost of

Tender forms

Completion period

1) (i)Track work in Section-I (Kms

0.00 to Kms 65.00) in connection

with Pune-Miraj Doubling

project.

Rs.4292.21 lakhs

Rs.22,96,110/- Rs.10,000/- 30 (Thirty) months

including monsoon

(ii)Track work in Section-II

(kms.65.00 to Kms.145.00) in

connection with Pune-Miraj

Doubling project.

Rs.5450.37 lakhs Rs.28,75,190/- Rs.25,000/- 30 (Thirty) months

including monsoon

(iii)Track work in Section-III

(kms.145.00 to Kms.216.00) in


Doubling project.


including monsoon

(iv)Track work in Section-IV

(kms.216.00 to Kms.280.00) in


Doubling project.


including monsoon

2) Validity of offer 120 days from the date of opening of tender for the work.

3) Website Address http://www.ireps.gov.in

4) Availability of Tender

Documents

Tender notice document can be seen on the above website.

5) Date & Time of

Submission &

Opening of Tender

The e-tenders duly completed in all respects, alongwith the requisite documents, should be

uploaded electronically on the above mentioned website, upto 12.30 hrs on 25.06.2018. These

tenders (Technical Bids only) will be opened on the same day after 12.30 hrs.

6) Joint Venture Firm Joint Venture (JV) firms will be allowed to participate in this tender. For detailed

guidelines/special conditions pertaining to JV Firms , tenders may please refer to tender

document.

7) Important note for

tenderers

a)The Tendering will solely be through e-tendering only. All intending tenderers need to first

register with IREPS website http://www.ireps.gov.in

b)Prospective tenderer/s are advised that before submitting their offer electronically, they

should refer to the Tender details regarding terms and conditions, eligibility criteria etc.

c)The mode of submission of cost of EMD & Tender Document (both separately), shall be

through Net Banking / Payment gateway (On line payment) only, on the IREPS website

(e-tender portal) http://www.ireps.gov.in

d)Tender documents & corrigendum issued from time to time are available on the website

mentioned above. Changes, if any, would be posted on this website at least 15 days in

advance of opening of tender and may be seen on this website.

For any additional information / clarification contact either on the above address or Dy.CE(C)PA, Ph No.020-

26105380 & Dy.CE(C)Miraj, Ph No.020-26105392 on any working day between 10.00 hrs to 17.30 hrs.

Sd/-

(Rajeev Kumar Mishra)

Chief Engineer (Const)/South,

Central Railway, Mumbai CSMT

For and on Behalf of President of India.


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TENDERER‟S DECLARATION FORM

The President of India,

Acting through the

Office of the Chief Engineer (Construction)/South ,

Mumbai

I/We M/s ………………………………………………………………………….. have read the contents

of the Tender document ,including 0various conditions to tender attached hereto and hereby agree

to abide by the said conditions. I/We also agree to keep this Tender open for acceptance for a

period of 120 days from the date fixed for opening the same and in default thereof, I/We will be

liable for forfeiture of full amount of my/our “Earnest Money”.

1. I/We offer to do the work for As per NIT on ireps website (Name of work) at percent

above/below/at par the Unified Standard Schedule of Rates – 2011 and/or for NS items

mentioned in the attached schedules and hereby bind myself/ourselves to complete the work

in…………………number of months including monsoon in figures and words (As per Tender

Notice) from the date of issue of letter of acceptance of the tender. I/We also hereby agree to

abide by the Indian Railway‟s General Conditions of Contract July 2014 with up to date

corrections and to carry out the work according to the specifications laid down by the Railway

for the present contract.

2. The full amount of the earnest money has been paid online through net banking / payment

Gateway.

3. I fully understand that, the full value of the earnest money shall stand forfeited without prejudice to

any other rights or remedies if :-

(a) I/We do not execute the contract documents within seven days after receipt of notice

issued by the Railway that such documents are ready; and

(b) I/We do not commence the work within fifteen days after receipt to orders to that effect.

4. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a

binding contract between us subject to modifications as may be mutually agreed to between us

and indicated in the letter of acceptance of my/our offer for this work.

5. I/We also agree that in the event of my/our failure to execute the contract document as

hereinbefore provided or commence the work within the prescribed period after issue of letter of

acceptance of the tender, the Railway may be entitled to determine that I/We have abandoned the

contract and there upon my/our tender and acceptance thereof may be treated as cancelled and the

Railway shall be entitled to forfeit the full amount of earnest money and recover the damages for

such default.

6. I/We have not tampered/modified the tender forms in any manner. In case the document is found

to be tampered /modified, I /we understand that my /our tender is liable to be rejected and full

earnest money deposit will be forfeited and I /we am /are liable to be banned from doing business

with Railways and or prosecuted.

Date…………….

Contractor‟s address: Signature of Contractor

………………………….. Date…………………………

( To be signed by the Authorised Signatory/

POA Holder of tenderer/JV Firm )

…………………………… Signature of Witnesses

(1)…………………………..

(2)…………………………..

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CENTRAL RAILWAY

ACCEPTANCE OF TENDER

I accept the Tender on reverse and agree to pay the rate as entered in the schedule of rates and

quantities at_______________ percent ABOVE/BELOW/AT PAR with the schedule of rates and

quantities for M.S. Items SOR-2002 / USSOR-2011 and N.S. items.

Chief Engineer(C)South

Central Railway

CONTRACTOR/S For and on behalf of The President of India

Date__________________

Witnesses :

(1) _________________________

(2) _________________________

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REGULATIONS AND CONDITIONS FOR TENDER [PART- I ]

1. Meaning of Terms :- For these Regulations for Tender & Contract, the following terms shall

have the definitions, meanings assigned hereunder except where the context otherwise required :-

1.1 Railway Shall mean the President of the Republic of India or the Administrative

Officers of the Central Railway or of the Successor Railway authorised to

deal with any matters which these presents are concerned on his behalf.

1.2 General

Manager

Shall mean the Officer in-charge of the General Superintendence & Control

of the Railway & shall also include the General Manager (Construction) &

shall mean & include their successors, of the successor Railway.

1.3 Chief

Engineer

Shall mean the Officer in-charge of the Engineering Department of Central

Railway & shall also include Chief Engineer (Constn), Chief Signal &

Telecommunication Engineer, Chief Signal & Telecommunication Engineer

(Constn), Chief Electrical Engineer, Chief Electrical Engineer (Constn) and

shall mean & include their successors of the Successor Railway.

1.4 Divisional Rly

Manager

Shall mean the Officer in-charge of a Division of the Railway and shall mean

& include the Divisional Railway Manager of the Successor Railway.

1.5 Engineer shall mean the Divisional Engineer or the Executive Engineer, Divisional

Signal & Telecommunication Engineer, Divisional Signal & Telecommuni-

cations Engineer(Constn),Divil.Electrical Engineer,Divl.Electrical Engineer

(Construction),in executive charge of the works & shall include the superior

officers of the Engineering, Signal & Telecommunication, & Electrical

Department of Railway i.e., the Senior Divisional Engineer / Deputy Chief

Engineer/Chief Engineer/Chief Engineer(Construction), Senior Divl.Signal &

Telecommunication Engineer / Deputy Chief Signal & Telecommunication

Engineer/ Chief Signal & Telecommunication Engineer (Constn)/ Senior

Divl. Electrical Engineer / Deputy Chief Electrical Engineer / Chief Electrical

Engineer (Construction) & Chief Administrative Officer (Constn) & shall

mean & include the Engineer of the Successor Railway.

1.6 Engineers

Representative

shall mean the Assistant Engineer, Assistant Signal & Telecommunication

Engineer & Asstt.Electrical Engineer in direct charge of the works & shall

include any Sr.SE/SE/JE of Civil Engineering/Signal & Telecommunication

Engineering/ Electrical Engineering Department appointed by the Central

Railway and shall mean & include the Engineer's Representative of the

successor Railway.

1.7 Tenderer shall mean the person/the firm/co-operative or company whether in-corporate

or not who tenders for the works with a view to execute the works on contract

with the Railway & shall include their personal representatives, successors

and permitted assigns.

1.8 Limited

Tenders

shall mean tenders invited from all or some Contractors on the approved or

select list of contractors with the Railway.

1.9 Open Tenders shall mean the tenders invited in open and public manner and with adequate

notice.

1.10 Contractor shall mean the Person/Firm/Co-operative Society or Company whether

incorporated or not who enters into the contract with the Railway and shall

include their executors, administrators, successors and permitted assigns.

1.11 Contract shall mean & include the Agreement of Work Order, the accepted schedule of

rates of the Schedule or Rates of Central Railway modified by the tender

percentage for items of works quantified, or not quantified, the General

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Conditions of Contract, the special conditions of contracts if any, the drawing,

the specifications, the special specifications, if any, and tender forms, if any.

1.12 Works shall mean the works to be executed in accordance with the contract.

1.13 Specifications shall mean the Standard specifications for materials and works of Central

Railway as specified in part III of the Works Hand Book issued under the

authority of the Chief Engineer or as amplified, added to or superseded by

special specifications, if any.

1.14 Schedule of

Rates of C. Rly

shall mean the Schedule of Rates issued under the authority of the Chief

Engineer from time to time.

1.15 Drawings shall mean the maps, drawings, plans and tracings or prints there of annexed

to the contract & shall include any modifications of such drawings and further

drawings as may be issued by the Engineer from time to time.

1.16 Construction

Plant

shall mean all appliances or things of whatsoever nature required for the

execution, completion or maintenance of the works or temporary works (as

hereinafter defined) but does not include materials or other things intended to

form or forming part of the permanent work.

1.17 Temporary

Works

shall mean all temporary works of every kind required for the execution

completion and/or maintenance of the works.

1.18 Site shall mean the lands and other places on, under, in or through which the

works are to be carried out and any other land's or places provided by the

Railway for the purpose of the contract.

1.19 Period of

Maintenance

shall mean the specified period of maintenance from the date of completion of

the works as certified by the Engineer.

2. Words importing the singular number shall also include the plural and vice versa where the

context requires. 3. These Regulations for Tender and Contract shall be read in conjunction with the Conditions of

Contract which are referred to herein and shall be subject to modifications, addition or suppression by special conditions of contract and/or special specifications, if any, annexed to the Tender Forms.

4. Omissions & Discrepancies:

a) The tenderers shall not take any advantage of any misinterpretation of the conditions due to typing or any other error/omission and if any doubt, shall bring it to the notice of the Engineer without delay. In case of any contradictions, only the printed rules and books should be followed and no claim for the misinterpretation shall be entertained.

Should a tenderer find discrepancies in or omissions from the drawings or any of the Tender Forms or should he be in doubt as to their meaning, he should at once notify the authority

inviting tenders who may send a written instruction to all tenderers. It shall be understood that every endeavor has been made to avoid any error which can materially affect the basis of the

tender and the successful tenderer shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account

thereof.

4. Tender Form Fees‟: 4.1 Payment of Tender Document Cost (TDC) as per NIT in respect of e-tendering, shall be paid

separately through net banking or payment gateway only and shall be paid in the account of

(“FA&CAO (C), Central Railway, CSTM ”). The e-receipt of the transaction shall be

uploaded with the tender (Ref. Railway Board letter No.2015/CE – I / CT/5/1/ Dtd.31.08.2016).

5. Earnest Money Deposit :

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Payment of Earnest Money Deposit (EMD) as per tender notice, in respect of e-tendering, shall be accepted through net banking or payment gateway only and shall be paid in the account of “FA&CAO (C), Central Railway, CSTM-”. The e-receipt of the transaction shall be uploaded with the tender.

Note: for Tender form fees & EMD These instruments i.e. D. D., Banker cheque, Cash receipt

& Fixed Deposit Receipt (FDR) will not be accepted as Tender Form Fees & EMD cost for

tenders invited on IREPS (e-tender portal) (Ref. Railway Board letter No.2015/CE – I / CT/5/1/

Dtd.31.08.2016).

5.1 The tenderer shall hold the offer open till such date as may be specified in the tender notice. It is

understood that the tender documents have been sold / issued to the tenderer and the tenderer is

being permitted to tender in consideration of the stipulation on his part that after submitting his

tender, he will not resile from his offer or modify the terms and conditions thereof in a manner

not acceptable to the Chief Engineer/Engineer. Should the tenderer fail to observe or comply

with the foregoing stipulation, the amount deposited as security for the due performance of the

above stipulation shall be forfeited to the Railway.

5.2 If the tender is accepted, the amount of earnest money will be held as security deposit for the due

& faithful fulfillment of the Contract in terms of Clause 16 of GCC. The earnest money of the

unsuccessful tenderer will as therein before provided be returned to the unsuccessful tenderers but

the Railway shall not be responsible for any loss or depreciation that may happen to the security

for the due performance of the stipulation to keep the offer open for the period specified in the

tender documents or to the earnest money while in their possession, nor be liable to pay interest

thereon.

6. Contractor‟s credentials & supporting documentation :- Eligibility Criteria for Tenderers :-

Only those firms which in their individual capacity satisfy the following, need to quote for this

tender :-

1) Eligibility Criteria :-

1.1 Criteria (a) Total contract amount received during the last three financial years and in the

current financial year upto date of opening of tender should be a minimum of 150% of

advertised tender value of the work as mentioned in the tender.

1.1.1 Note : following documents will be relied upon for working out the total Contractual

amount received by the tenderer to evaluate credentials against criterion (a) above:

i) Attested copy of Annual Income Tax returns filed with Income tax department.

ii) Attested copy of Tax Deducted at Source (TDS) certificate.

iii) Attested copy of Audited Balance sheet duly certified by the Chartered Accountant.

iv) Attested Certificates from Employers/Clients about contractual payment received for the work

done.

2. Tenderers Credentials & Evaluation criteria for ascertaining Suitability of

Tenderers :-

2.1 Criteria (b) Should have physically completed within the qualifying period i.e. the last

three financial years and current financial year up to date of opening of the tender (even

though the work might have commenced before the qualifying period), at least one

similar single work for a minimum value of 35% of advertised tender value as defined in

2.1.1 below.

2.1.1 As regards “Single Similar work” :- The tenderer should have physically completed

“(I) Any Civil Engineering work involving track work by manual or mechanical means

involving track linking /CTR/TSR/Deep screening / Turnout replacement or combination of

both these on running /non running lines. Cost of track work shall be at least 35% of the

tendered value of the proposed work.”

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2.1.1.1 Works executed for Central / Statement Government / Semi Government Organizations /

Authorities, PSUs and Government of India Undertakings, will only be considered for

assessing the suitability of tenderers. Authentic Certificates from the concerned

Government Authorities shall be produced by the tenderer(s) to this effect, along with the

Tender offer.

2.1.2 Total value of similar nature of work completed during the qualifying period, and not the

payments received within the qualifying period alone, shall be considered.

2.1.3 In case, final bill of the similar single work has not been passed and final measurements have

not been recorded, the paid amount including statutory deductions will be considered. If the

final measurements have been recorded and work has been completed with negative

variation, then also the paid amount including statutory deductions will be considered.

However, if final measurements have been recorded and work has been completed with

positive variation but variation has not been sanctioned, original agreement value or last

sanctioned agreement value, whichever is lower shall be considered for judging eligibility.

2.1.4 Value of a completed work done by a member in all earlier Partnership firm or a JV firm

shall be reckoned only to the extent of the concerned member‟s share in that Partnership firm / JV

firm for the purpose of satisfying his compliance of the above mentioned condition, in the tender

under consideration.

Tenderers may carefully note that their Contract Agreement for this work is liable to be

terminated at any time later, in case the documents furnished by them are found to be untrue

/ misleading or any adverse point comes to light subsequently. The decision of Railway in

this regard shall be final & binding.

2.1.5 (i) Tenderers should submit documentary proof in regard to fulfilling the above eligibility criteria

(a) and (b) along with their offer. If the tenderer/s do not submit any proof of meeting with the eligibility

criteria as laid down in the NIT and tender conditions , the offer shall be summarily rejected. Documents

submitted in support of eligibility criteria after opening of tender will not be considered.

ii) There shall be no back reference to confirm the credentials except for the purpose of verifying the

attested complies of document s already submitted with the offer.

iii)However , it is clarified that where the tenderer has submitted at least some documents or statement ,

which establishes his credentials, seeking clarification or verification is permissible . The point to note is

that any clarification sought should be only to seek details of a document already submitted. A part , who

is not eligible as per the document submitted cannot be later permitted to add fresh documents that

makes him eligible . For example if a party has claimed Turnover or single work with reference to

specific works /work , seeking details of the work is permissible , but the party will not be permitted to

cite a new work/works if the original submission was not adequate once verified.

d)Tenderer‟s may carefully note that their Contract agreement for this work is liable to be terminated at

any time later in case any of the information furnished by them is found to be untrue or any adverse

points come to light subsequently. The decision of Railway in this regard shall be final and binding .

6.1.2. The tenderers should furnish list of works completed in the last three financial years, giving

description of work, Organization for whom executed, approx. value of contract at the time of award, date

of award & date of scheduled & actual completion of work. For large value multiple location &

composite projects, details in respect of individual location to be given, duly certified by Controlling

officer about the progress.

6.1.3. Scanned copies of supportive documents/certificates from the organizations with whom they

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worked/are working should be uploaded along with summary filled in proforma. All scanned copies must

be attested and signed by the tenderer.

6.1.4. Certificates from private individuals for whom such works are executed/being executed will not

be accepted.

6.1.5. The offers of Tenderers who do not meet the eligibility criteria as mentioned vide (a) to (b) above

shall not be considered. The Tenderers who fail to upload documentary proof along with their offer will,

shall, not be considered.

6.1.6. Tenderers may carefully note that their Contract Agreement for this work is liable to be

terminated at any time later, in case any of the information furnished by them is found to be untrue or any

adverse point comes to light subsequently. The decision of Railway in this regard shall be final and

binding.

6.2. The tenderer is required to upload scanned copies of the following documents along with tender

papers duly filled & signed at all pages in website www.ireps.gov.in:

a) Tenderer‟s Declaration Form.

b) Annexure - I : Particulars of Tenderers.

c) Annexure - II : List of works completed in last three financial years.

d)Annexure –III A: List of works on hand.

e)Annexure No. – III B : List of works of similar nature completed in qualifying period.

f) Annexure –IV : List of personnel / organization available on hand and proposed to be

engaged for the subject work.

g) Annexure – V A: List of plant & Machinery (Owned) available on hand proposed to be

inducted on the subject work.

h) Annexure – V B : List of plant & machinery proposed to be hired for the work.

i) Annexure VI : Declaration For Site Visit.

j) Annexure VIII : Electronic Clearing Service (Credit Clearing).

k) Format VII / A : Format for affidavit to be submitted by tenderers along with the tender.

l) (i) Audited Balance Sheet duly certified by the Chartered Accountant distinctly showing

the amount received from contracts .

OR (ii) Certificates from Employers/Clients about contractual payment received for the work

done with various Departments/ Agencies.

m) Earnest money in prescribed form and manner.

n) Method statement, PERT Chart & Construction Schedule vis-a-vis deployment of

resources.

o) Bio-data of key personnel and/or construction Engineers to be involved in this work.

p) Affidavit of sole proprietorship / Partnership deeds / Papers of Limited Company /

Papers of Joint Venture (Including MOU and supporting papers of JV) as required .

q) Power of Attorney.

r) Any other document / drawing the Tenderers may like to submit in support of his/their

credentials/scheme.

(s) Performance record of firm last 5 years. (Refer clause 6.4 at below page).

6.3. Tenderer‟s Special Conditions

The tenderer should not stipulate any special conditions while submitting his tender. In such an

eventuality, Central Railway reserves the right to reject such tenders without assigning any

reasons whatsoever. Any special condition involving financial implication shall be mentioned on

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offer sheet only and shall clearly indicate the monetary value of that special condition. Any

special condition involving financial implication without monetary value mentioned by the

tenderer shall not be considered. Railway reserves the right of rejecting /considering /partially

considering such conditions while accepting the tender and contractor shall not have any claim on

this account and he shall not withdraw the offer on this account .

6.4. Performance record for the last 5 years showing the following may be submitted

(a) Was denied credit bond or Bank Guarantee.

(b) Was incapable of performance of contract, resulting in rescinding of the same at firm‟s

risk and cost.

(c) Was unable to complete awarded work.

(d) Was penalized for failure to adhere to completion date.

(e) Earned bonus for early completion.

(f) Took recourse to arbitration for settlement for disputes.

6.5. Tenderers should quote their rates taking all aspects into consideration and offers with special

condition without monitory valuation will not be considered and liable to be rejected.

7. The following documents form part of contract

(a) Tender Document.

(b) Tender declaration form.

(c) Regulations and conditions for Tenders & Contract.

(d) Special conditions of contract (Section B).

(e) Scope of work, Additional Special Condition of Contract, Schedule of Quantities & Rates

(Section C).

(f) Technical Specifications (section D).

(g) Indian Railway‟s General Conditions of Contract (G.C.C.) July 2014 (Updated upto the

date).

(h) Central Railway‟s Unified Standard Specifications 2010 (As applied).

(i) Central Railway‟s Unified Standard Schedule of Rates – 2011 (Updated up to the date). (j) Latest version of relevant IS codes, Indian Railways Standard specifications and

other codes/specifications/drawings shall be applicable.

7.1 Order of Preference

In case of discrepancies noticed in the description of items in Tender schedule, General condition

of contract, Special condition of contract, Technical specification, Central Railway

Specification, IS specification, IRC specification etc., the order of preference for acceptance will

be as under :-

(i) Description of Items in Schedule of quantities & Rate along with foot note in item

(ii) Additional Special condition of contract

(iii) Special condition of contract

(iv) Technical Specification in Tender documents

(v) Indian Railway Standard specification including Specification published by RDSO.

(vi) General Condition of Contract.

(vii) Indian Standard specifications.

The Railway‟s decision in this regard will be final and binding on the contractor.

8. Inspection of site before tendering

Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual

inspection of the site and locality of the works, that all conditions liable to be encountered during

the execution of the works are taken into account and that the “percentage/rates he enters in the

Tender Forms” is/are adequate and all inclusive to accord with the provisions in Clause 37 of the

General Conditions of Contract for the completion of works to the entire satisfaction of the

15

engineer. No claim shall be entertained regarding approaches/approach road in and outside

Railway land and contractor/s will bear entire expenses such as road-taxes, payment for right of

way, etc. to outsiders and for constructions of approaches/approach road etc.

9. When work is tendered for by a firm or company of contractors, the tender shall be signed by the

individual legally authorised to enter into commitments on their behalf.

The Railways will not be bound by any Power of Attorney granted by the tenderer or by changes

in the composition of the firm made subsequent to the execution of the contract. It may, however

recognize such Power of Attorney and changes after obtaining proper legal advice, the cost of

which will be charged to the Contractor.

9.1 Drawing for the work

The drawings, General Conditions of Contract and Specifications for materials and works of the

Central Railway for the works can be seen in the Office of Dy. Chief Engineer(C), at any time

during office hours.

10 As per CAO©‟s office Lr.No.E.W.187.R.465.XIV Dt.31.10.2017 – tenderer‟s will be permitted

to quote different rates for different groups of items.

(a) The tenderer must tender for all the items shown in the schedule of approximate quantities

attached. The quantities shown in the attached schedule are given as a guide and are approximate

only and are subject to variation according to the needs of the Railway. The Railway does not

guarantee work under each item of the schedule.

(b) There are various parts of the schedules in this tender document.

In case of any discrepancy between the rate quoted in “Figures” and “Words”, the rate quoted

in “Words” will prevail.

(c) Any condition quoted by the tenderer having financial implication shall be clearly mentioned on

the offer sheet itself, along with the monetary value of that condition, in absence of this, such

offer shall be summarily rejected.

(d) Tenderer shall give his offer for all the schedule / all items. Part offer for any schedule / item

shall not be considered.

(e) The tenderers should note that the item and basic rates of Master Schedule items are based on

USSR-2011.

11 Any number of corrections can be made by tenderers before due date and time of final

submission.

12. It shall not be obligatory on the said authority to accept the lowest tender and no tenderer shall

demand any explanation for the cause of rejection of his tender

13. If the tenderer deliberately gives wrong information in his tender or creates circumstance for the

acceptance of his tender, the Railway reserves the right to reject such tender at any stage.

14. If a tenderer expires after the submission of his tender or after the acceptance of his tender, the

Railway shall deem such tender as cancelled. If a partner of a firm expires after the submission

of their tender or after the acceptance of their tender, the Railway shall deem such tender as

cancelled unless the firm retains its character.

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15. Non compliance with any of the conditions set forth herein above is liable to result in the tender

being rejected.

16. The authority for the acceptance of the tender will rest with the Chief Administrative

Officer(Cons)/Chief Engineer/ Deputy Chief Engineer/ Executive Engineer, who does not bind

himself to accept the lowest or any other tender nor does he undertake to assign reasons for

declining to consider any particular tender or tenders.

17. The successful Tenderer shall be required to execute an Agreement with the President of India

acting through the Chief Engineer(C)/Deputy Chief Engineer (C) for carrying out the work

according to the General Conditions of Contract July 2014, Indian Railways Unified Standard

Specifications (Works & Materials) 2010 Vol. I & Vol. II updated up to date and Special

Conditions & Special Specifications, technical specifications annexed with the tender.

18. The cost of Tender Document (Tender Form Fees) is not refundable and Tender document is not

transferable. Tender unaccompanied with requisite Tender Form Fees along with offer or

received in any other form than those mentioned in tender notice, shall be summarily rejected.

19. Execution of contract document

19.1. The Tenderer whose tender is accepted shall be required to appear at the office of General

Manager / General Manager (Construction)/ CAO (C) Office / Chief Engineer (Construction)

/ Dy. Chief Engineer (C) as the case may be in person, or if a firm or corporation, a duly

authorized representative, and execute the contract documents within seven days after notice

that the contract has been awarded to him. Failure to do so shall constitute a breach of the

agreement effected by the acceptance of the Tender in which case the full value of the earnest

money accompanying the tender, shall stand forfeited without prejudice to any other rights or

remedies.

19.2. In the event of any tenderer whose tender is accepted, refuses to execute the contract

documents as herein before provided, the Railway may determine that such tenderer has

abandoned the contract and thereupon his tender and the acceptance thereof shall be treated as

cancelled and the Railway shall be entitled to forfeit the full amount of the earnest money and

to recover the liquidated damage for such default.

19.3. Every contract shall be complete in respect of the documents it shall constitute. Not less than

5 copies of the contract documents shall be signed by the competent authority and the

contractor and one copy given to the contractor.

19.4. The earnest money deposited by the successful tenderer shall be forfeited if the contractor fails

to execute the Agreement or fails to start the work within a reasonable time (to be determined

by the Engineer after notification of the acceptance of his tender).

20. A) Completion Period

The works are required to be completed within a period of (As per Tender Notice) (Including

Monsoon) from the date of issue of acceptance letter.

The sequence in which work is programmed to be carried out shall be represented by a network

chart to be prepared by the Contractor and approved by the Engineer before commencement of

the work.

B) Extension of completion Period

The contractor shall apply for extension in completion period well in advance before expiry of

completion period as per clause no. 17 of General Condition of Contract. In the case the

contractor has failed to complete the work by the agreed date of completion and neither seek nor

17

willing to seek extension even after expiry of the agreed date of completion , the Railway reserve

right to terminate the contract with effect from date of completion, original or extended by giving

a notice to this effect. (Proforma at Annexure VII).

C) Maintenance Period

The work shall be maintained after completion for a period of AS PER NIT by the contractor and

he shall make good any defects, imperfection, shrinkage or faults which may appear, at his own

cost.

21. Partnership Deeds, Power of Attorneys etc.

21.1. 21.1 The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of

a partnership concern. If the tender is submitted on behalf of partnership concern, he should

submit the certified copy of partnership deed along with the tender and authorization to sign the

tender documents on behalf of partnership firm. If these documents are not enclosed along with

tender documents, the tender will be treated as having been submitted by individual signing the

tender documents. The Railway will not be bound by any power of attorney granted by the

tenderer or by changes in the composition of the firm made subsequent to the execution of the

contract. It may, however, recognizes such power of attorney and changes after obtaining proper

legal advise the cost of which will be chargeable to the contractor.

The charges have been fixed at Rs.400/- payable by the tenderer at the time of submitting the

power of attorney for scrutiny and advice.

21.2 The tenderer whether sole proprietor, a limited company or a partnership firm if they want to act

through agent or individual partner(s) should submit along with the tender or at a later stage, a

power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour

of the specific person whether he/they be partner(s) of the firm or any other person specifically

authorising him/them to submit the tender, sign the agreement, receive money, witness

measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by

the firm and sign "No Claim Certificate" and refer all or any disputes to arbitration.

21.3 If the power of attorney is not accepted, otherwise than for legal defect, the charges will be

refunded. If the Power of Attorney is returned on account of legal defect for correction, separate

charges of Rs.200/- for scrutiny of corrected power of attorney will be payable by the tenderer

while resubmitting power of attorney. The same charges shall be recoverable for scrutiny of all

documents.

21.4 No power of attorney in favour of an individual person will be accepted if it is irrevocable

except when it is in favour of Bank.

21.5 In case, where the power of attorney/partnership deed has not been executed in English, the true

and authenticated copies of the translation of the same by Advocate, authorized translator of

courts and licensed petition writers should be supplied by the contractor/s while tendering for

the work.

21.6 Cancellation or creation or correction of any documents, such as Power of Attorney, Partnership

Deed, etc. which may have a bearing on the tender/contract should be communicated forthwith

by the tenderer/Contractor in writing, failing which Central Railway, Mumbai, shall not have

responsibility or liability for any action taken on the strength of the said documents.

22. Employment / Partnership Etc. of Retired Railway Employees:

22.1 Should a tenderer be a retired engineer of the Gazetted rank or any other Gazetted

officer working before his retirement, whether in the executive or administrative

capacity or whether holding a pensionable post or not, in the Engineering or any

other department of any of the railways owned and administered by the President of

India for the time being, or should a tenderer being partnership firm have as one of its

18

partners a retired engineer or retired Gazetted Officer as aforesaid, or should

tenderer being an incorporated company have any such retired engineer or retired

officer as one of its Directors or should a tenderer have in his employment any

retired Engineer or retired Gazetted Officer as aforesaid, the full information as to the

date of retirement of such Engineer or Gazetted Officer from the said service and in

case where such Engineer or Officer had not retired from Government service at least

1 years prior to the date of submission of the tender as to whether permission for

taking such contract, or if the contractor be a partnership firm or an incorporated

company, to become a partner or Director as the case may be, or to take the

employment under the contractor, has been obtained by the tenderer or the Engineer

or Officer, as the case may be from the President of India or any officer, duly

authorized by him in this behalf, shall be clearly stated in writing at the time of

submitting the tender. Tenders without the information above referred to or a

statement to the effect that no such retired Engineer or retired Gazetted Officer is so

associated with the tenderer, as the case may be, shall be rejected.( as per ACS No.3

dt.22.1.2015 circulated under Rly.Bds Lr.Ns.2014.CE-I.CT.O.9.RET)

22.2 Should a tenderer or contractor being an individual on the list of approved

Contractors, have a relative(s) or in the case of partnership firm or company of

contractors one or more of his shareholder(s) or a relative(s) of the shareholder(s)

employed in gazetted capacity in the Engineering or any other department of the

Railway, the authority inviting tenders shall be informed of the fact at the time of

submission of tender, failing which the tender may be disqualified /rejected or if such

fact subsequently comes to light, the contract may be rescinded in accordance with

provision in Clause 62 of Standard General Conditions of Contract. 22.3 Amended Clause No.59 (10) of GCC- 2014:- Restriction on the Employment of Retired

Engineers of Railway Services within two years of their retirement. (Authority: Railway

Board‟s letter No. 2014/CE-I/CT/0/9/RET dated 22/01/2015). The Contractor shall not, if he is a

retired Government Engineer of Gazetted rank, himself engage in or employ or associate a retired

Government Engineer of Gazetted rank, who has not completed two year from date of retirement,

in connection with this contract in any manner whatsoever without obtaining prior permission of

the President and if the Contractor is found to have contravened this provision, it will constitute

breach of contract and administration will be entitled to terminate the contract and forfeit Earnest

Money Deposit (EMD),Performance Guarantee(P.G.) and Security Deposit of that contract. 22.4 Amended Clause No.62(1)(xiii)(A) of GCC-2014 (Authority : Railway Board‟s letter

No.2014/CE-I/CT/0/9/RET dated 22/01/2015) At any time after the tender relating to the contract,

has been signed and submitted by the contractor, being a partnership firm admit as one of its

partners or employee under it or being an incorporated company elect or nominate or allow to act

as one of its directors or employee under it in any capacity whatsoever any retired engineer of the

gazetted rank or any other retired gazetted officer working before his retirement, whether in the

executive or administrative capacity, or whether holding any pensionable post or not, in the

Railways for time being owned and administered by the President of India before the expiry of one

year from the date of retirement from the said service of such Engineer or Officer unless such

Engineer or Officer has obtained permission from the President of India or any Officer duly

authorized by him in this behalf to become a partner or a director or to take employment under the

contract as the case may be or 23. Should the Railway decide to negotiate with a view to bring down the rates, the original offer will

still be binding in case nothing materializes out of the negotiations.

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24. The Railway reserves the right of not to invite tenders for any work or works, or to invite open or

limited tenders, and when tenders are called, to accept a tender in whole or in part or reject any

tender or all tenders without assigning reason for any such action.

25.1 In case of Tenderer/s are Partnership firm/s, the following documents should be enclosed.

a) Certified copy of Partnership Deed.

b) Power of attorney in favour of one of the partner to sign the Agreement on behalf of all the

partners and create liability against the firm.

25.2 In case Tenderer are Proprietary firm OR HUF: the following documents should be enclosed.

Affidavit on Stamp paper of appropriate valuation declaring that his concern is a Proprietary

concern and he is sole proprietor of the concern OR he is in position of “KARTA” of Hindu

Undivided Family and he has authority, power and consent given by other co-partners to act on

behalf of HUF.

25.3 In case of Tenderer/s are limited companies, following documents should be submitted.

a) Certified copy of minutes of meeting of the directors of the company in which resolution

was passed to the effect.

i) Of authorizing Managing Director / One of the director / manager of the company to sign

Agreement

ii) of authorizing M.D. / Director / Manager or any other person to sign all other documents, contract

agreement etc. and create liability against the company and / or to do any other act on behalf of

the company.

b) Copy of Memorandum and articles of Association of the company.

c)Power of Attorney by the Competent Authorizing person to do act mentioned in item (ii) above.

26 PROVISION OF EFFICIENT AND COMPETENT STAFF AT WORK SITES BY

THE CONTRACTOR / (EMPLOYMENT OF TECHNICAL STAFF BY

CONTRACTOR): (Authority: Railway Board‟s letter No.2012/CE-I/CT/0/20

Dt.10.05.2013).

Addendum & Corrigendum Slip (ACS) to Indian Railways General Conditions of Contract,

Clause 26 to GCC.

26.1 The Contractor shall place and keep on the works at all times efficient and competent staff to

give the necessary directions to his workmen and to see that they execute their work in sound

and proper manner and shall employ only such supervisors, workmen and labourers in or

about the execution of any of these works as are careful and skilled in the various trades.

26.2 The Contractor shall at once remove from the works any agents, permitted sub-contractor,

supervisor, workman or labourer who shall be objected to by the Engineer and if and

whenever required by the Engineer, he shall submit a correct return showing the names of all

staff and workmen employed by him.

26.3 In the event of the Engineer being of the opinion that the Contractor is not employing on the

works a sufficient number of staff and workmen as is necessary for proper completion of the

works within the time prescribed, the Contractor shall forthwith on receiving intimation to

this effect deploy the additional number of staff and labour as specified by the Engineer

within seven days of being so required and failure on the part of the Contractor to comply

with such instructions will entitle the Railway to rescind the contract under Clause 62 of

these conditions.

Clause 26A to GCC: Deployment of qualified Engineers at work sites by the

contractor.

(26A.1)The contractor shall also employ Qualified Graduate Engineer or Qualified Diploma

20

Holder Engineer, based on value of contract, as may be prescribed by the Ministry of

Railways through separate instructions from time to time.

(26A.2) In case the contractor fails to employ the Engineer, as aforesaid in para 26A.1, he

shall be liable to pay penalty at the rates, as may be prescribed by the Ministry of Railways

through separate instructions from time to time for the default period for the provisions, as

contained in para 26A.1.

(26A.3) No. of qualified engineers required to be deployed by the contractor for various

activities contained in the works contract shall be specified in the tender documents as

“special condition of contract” by the tender inviting authority”.

(B) In terms of provisions of new Clause 26A.1 to the General conditions of Contract (GCC),

contractor shall also employ following Qualified Engineers during execution of the allotted

work :-

(a)One Qualified Graduate Engineer when cost of work to be executed is Rs 200 lakh and

above, and

(b)One Qualified Diploma Holder Engineer when cost of work to be executed is more than

Rs 25 lakh, but less than Rs 200 lakh.

(c) Further, in case the contractor fails to employ the Qualified Engineer, as aforesaid, in

terms of provisions of Clause (26A.2) to the General Conditions of Contract, shall be liable

to pay an amount of Rs.40,000 and Rs 25,000 for each month or part thereof for the default

period for the provisions, as contained in Para 3(a) and 3 (b) above respectively.

27. Verification of Credentials:

27.1

An affidavit is required to be submitted by the tenderers (as given in Annexure VII/A).

Based on this affidavit, Tender Committee will deliberate and decide eligibility of tenderers.

However, the suitability/eligibility of shortlisted tenderers will be provisional and same

shall be subject to verification of their credentials from issuing authority.

If contents in documents submitted by tenderers are found to be incorrect / false, action will

be taken against such tenderers as per provisions contained in Affidavit submitted by them as

Annexure VII/A. In such eventuality, next lowest eligible tenderer / offer will be

considered.

28. Method Statement

Tenderers have to submit the “Method Statement” clearly elaborating the system of works to

be adopted i.e. procedure of executing the various activities indicating the number/type of

machinery/equipment/Scaffolding/form works and other resources etc. etc. to be deployed on

this work to achieve required progress, sources of materials, procedure of arranging testing

of materials / finished products to ensure quality, details of safety measures to be taken while

working near running track, in rivers/viaducts or at heights for the safety of

Engineers/Workers. Further this should include the site management, security, hygiene &

welfare activities, communication, milestones & targets etc. for completing various

activities.Tenderer/s must submit the “Method Statement” before commencement of activity

& get it approved by the Engineer-in-charge before start of the activity.

29 Equipment & Machinery

Tenderer/s have to deploy the following minimum plant and machinery on this work to

achieve the required progress. The list of plant and machinery is given tentatively.

Contractor has to deploy equipment and machinery as per approved planning / programme,

BAR CHART matching with the progress of the work.

List of Minimum Equipment/Machinery to be deployed for work (For Earthwork) :-

Sr.No. Equipment/Machinery No.

29.1 Earthwork

(1) Earthwork excavators (L&T/ Poclain 200/300/320) or similar 4

21

Sr.No. Equipment/Machinery No.

(2) JCB 2

(3) Trailor mounted water tanker with sprinkling system 4

(4) Dozer 4

(5) Motor grader for top profile 1

(6) Vibratory Roller 4

(7) Rock drilling equipments (Capacity ) + Compressor 1 for Each 50000 M3

or part thereof

(8) Mechanized blending plant for blanketing 1

(9) Dumpers - Hywa or similar of 14 cum. Cap. 1 set of 5 dumpers

per excavator

29.2 Concrete works

(1) Batching & mixing plants of adequate capacity

As per requirement (2) Rock drilling equipments with compressor

(3) Pumps for bailing out water/mud

(4) Adequate shuttering material (preferably of steel)

(5) Needle vibrators of different sizes

29.3 List of Minimum Equipment/Machinery to be deployed for work(For Bridge Work)

Sr.No. Equipment / Machinery No.

1. Rock drilling equipments & compressor 2

2. Hand held Pneumatic rock breaking equipment (for bridges) 3

3. Needles for vibrator at each site of progress

a. 60mm dia

b. 40mm dia

c. 25mm dia

4 nos.

2 nos.

2 nos.

4. Shuttering - As per requirement of progress

5. Cranes - As per requirement

6. Automated concrete batching and mixing plant / Tie up with approved

RMC plants

1

7. Ordinary concrete mixer with weigh batcher of 1 bag capacity 4

8. Generator Set of required capacity. 1 at site /

casting

yard

In case the tenderer/s fails to deploy the plants and machinery as per agreed programme / planning

resulting in slow progress, action as per clause 62 of G.C.C. may be taken by Railways & penalty as

decided by Engineer in charge may be imposed. Decision of Engineer-in-charge in this regard will be

final and binding on to tenderer/s.

30 Planning for Progress 30.1 Tenderer/s should submit the programme for completion of work in the form of Bar

Chart within 15 days of issue of L.O.A.

Though the completion period of entire work is (As per tender Notice) however

individual activities are required to be completed in a phased manner so that work

of work of other contractor‟s are not affected adversely.

30.2 10 (ten) days mile stones for all the work, each activity shall to be prepared and submitted

by tenderer/s in the beginning of each month and got approved by Engineer in charge.

This shall match with the overall completion period for this work as per programme

indicated at Sr.No.1.

In case of failure of the contractor, to adhere the progress rate, without appropriate reason

22

acceptable to the Railways, the contractor is liable for action in accordance with GCC,

which may also include termination as per clause 62 of GCC.

31 Incentive Bonus for early completion of the work–Not Applicable.

32. Constitution of the firm 32.1 The tenderer/s who are constituents of firm, company, association or society must

forward attested copies of the constitution of their concern, partnership deed & power of

attorney with their tender. Tender documents in such cases are to be signed by such

persons (as may be legally competent to sign them on behalf of the firm, company,

association or society as the case may be). Co-operative societies must likewise submit an

attested copy of their certificate of registration along with the documents as above

mentioned.

32.2 The Railway will not be bound by any power of attorney granted by the tenderer/s or by

changes in the composition of the firm made subsequent to the execution of the contract.

The Railway may, however, recognize such power of attorney and changes after

obtaining proper legal advice, cost of which will be chargeable to the contractor.

32.3 If the tenderer expires after the submission of his tender or after the acceptance of his

tender, the railway shall deem such tender / contract as cancelled. If a partner of firm

expires after the submission of their tender the Railway shall deem such tender as

cancelled unless the firm retains its character.

32.4 If the contractor‟s firm is dissolved on account of death, retirement of any partners or for

any reason whatsoever, before fully completing the whole work or any part of it, under-

taken by the principal agreement the surviving partners shall remain jointly /severally

and personally liable to complete the whole work to the satisfaction of the Railway

and to pay compensation for losses sustained, if any by the Railway due to such

dissolution. The amount of such compensation shall be decided by Chief Engineer/

Const. of the Railway and his decision in the matter shall be final and binding on the

contractor.

32.5 The cancellation of any document such as power of attorney, partnership deed etc.,

shall forthwith be communicated to the Railway in writing, failing which the Railways

shall have no responsibility or liability for any action taken on the strength of the said

documents.

32.6 The value of contract and the quantities given in the attached schedule of items, rates and

quantities are approximate & are given only as guidance. These are subject to variations

/ additions & or omission. The quantum of work to be actually carried out shall not form

the basis of any dispute regarding the rates to be paid and shall not give rise to claim for

compensation on account of any increase or decrease either in the quantity or in the

contract value.

33. Form of declaration to be signed by the tenderer before tender negotiation meeting.

A tenderer before the negotiation meeting if held, is required to give a declaration as per

proforma given below :

FORM OF DECLARATION

I…….……………………………………………do declare that in the event of failure of

the contemplated negotiations relating to tender No…………… opened on

……………………….. my original tender shall remain open for acceptance on its

original terms and conditions.

I also declare that I am aware that during this negotiation, I cannot increase the originally

quoted rates against any of the individual items and that in the event of my doing so, the

same would not be considered at all i.e. reduction in rates during negotiation alone

would be considered and for some items if I increase the rates, the same would not be

considered and in lieu my originally quoted rates alone would be considered and my offer

23

would be evaluated accordingly.

34. Validity of offer

The tenderer/s shall keep the offer open for a period of 120 days from the date of opening

of the tender in which period tenderer/s cannot withdraw his/their offer subject to period

being extended further, if required, by mutual agreement from time to time. It is

understood that the tender documents have been sold/issued to the tenderer/s and

tenderer/s is/are being permitted to in consideration of stipulation on his/their part that

after submitting his/their offer he/they will not resile from his/their offer or modify the

terms and conditions thereof in a manner not acceptable to Central Railway should the

tenderer/s fail to observe to comply with the foregoing stipulation or fail to undertake

the contract after acceptance of his/their tender the entire amount deposited as earnest

money for the due performance of the stipulation & to keep the offer open for the

specified period, shall be forfeited to the Railway.

35.1 The tenderer shall visit the site of work and ascertain himself the conditions of work viz.

approach roads and accessibility, nature of soil/ rock, availability of materials, electric

power, water for work and drinking purposes, site for labour camps, stores, godowns,

extent of lead/lift in work, availability of skilled and unskilled labour etc. that may be

encountered in the course of execution of work. In short, he/they should familiarize

himself fully with the conditions obtaining at site and furnish a certificate to this effect,

in the proforma given in tender document.

35.2 As per CAO©‟s office Lr.No.E.W.187.R.465.XIV Dt.31.10.2017 – renderer‟s will be

permitted to quote different rates for different groups of items in figures as well as in

words Schedule of Rates & Quantities (offer sheet).

Every possible fluctuation, in the rate of labour, material and general commodities, and

other possibilities of each and every kind which may affect the rates, should be

considered & kept in view before quoting the rates and no claim on this account shall be

entertained by the Railway under any circumstances except the price escalation payable

as per price variation clause provided in the tender documents.

35.3 The rate/s should be quoted in figures as well as in words. If there is variation between

the rates quoted in figures and in words, the rate quoted in `words' shall be taken as

correct. If more than one or improper rates are tendered for the same item, the tender is

liable to be rejected.

35.4 Each page of the tender papers is to be signed digitally by the tenderer/s or such person/s

on his/their behalf who is/are legally authorized to sign for him/them.

35.5 Tenders containing erasures and alterations of the tender documents are liable to be

rejected.

35.6 The tenderer should not quote any special conditions. The Railway reserves the right

not to consider conditional tenders & reject the same without assigning any reason. Only

those additional conditions, which are explicitly accepted by the Railway, shall form

part of the contract.

35.7 The tenderer/s may note that railway reserves its right to either accept or reject any

tender without assigning any reasons whatsoever and tenderer/s shall have no claim/s on

this account.

35.8 Prospective tenderer/s may contact Chief Engineer/Construction/South, Central

Railway, Mumbai/ Dy.Chief Engineer/ Construction, Central Railway, Pune for

obtaining further clarifications, if required.

35.9 Tenderer/s to please note that no correspondence shall normally be made after

submission of tender towards any documents which are required for adjudging the

24

capability of the firm / tenderer/s as per eligibility criteria. The tenderer/s is/are

therefore, advised to submit all documents in one go with the offer.

36. Acceptance of tender

36.1 If the tenderer/s deliberately give/s a wrong information/whose credentials/ documents

in his/their tender and thereby creates/ create circumstances for the acceptance of

his/ their tender, Railway reserves the right to reject such tender at any stage, besides,

shall suspend the business with this tenderer for one year.

36.2 The authority for acceptance of the tenders rests with Dy.Chief Engineer/ Construction

/Chief Engineer (Const)/CAO (Const) /General Manager/Railway Board as the case may

be who does not undertake to assign reasons for declining to consider any particular

tender or tenders. He also reserves the right to accept the tender in whole or in part or to

divide the tender amongst more than one tenderer if deemed necessary.

36.3 The successful tenderer/s shall be required to execute an agreement with the President of

India acting through the General Manager/ CAO(Const)/CE(Const) / Dy. CE (Const.)

for carrying out of the work as per agreed conditions.

36.4 The contractor‟s operations and proceedings in connection with the works shall at all

times be conducted during the continuance of contract in accordance with the laws,

ordinance, rules and regulations for the time being in force and the contractor shall

further observe and comply with the bye-laws and regulations of the Govt. of

India, State Govt. and of Municipal & other authorities having jurisdiction in

connection with the works or site over operations such as these are carried out by the

contractor/s and shall give all notice required by such bye-laws and regulations. The

Hospital and medical regulations in force for the time being shall also be complied with

by the contractor/s and his workmen.

36.5 The contractor shall be responsible for the observance of the rules and regulations under

the mines act and mineral rules and Indian Metallurgical rules and regulations of

State/Central Govt. concerned as amended from time to time.

36.6 Contractor shall at all times keep the Railway administration indemnified against all

penalties that may be imposed by the Govt. of India or State Govt. for infringements or

any of the clauses of the mines act and rules made there under in respect of quarries

from which the ballast for these works is procured.

36.7 The tenderer/s shall submit an analysis of rates if called upon to do so for any N.S. item.

36.8 Non-compliance with any of the conditions set forth herein is liable to result in the

tender being rejected.

25

Annexure - I

AGREEMENT FOR WORKS (FORMAT)

CONTRACT AGREEMENT No._____________________Dated______________

Articles of Agreement made this ______ day of __________________, between the President of India

acting through the Railway Administration hereinafter called the “Railway”, of the one part and

M/s________________________, hereinafter called the “Contractor” on the other part.

Whereas the Contractor has agreed with the Railway for the performance of the works of _ _ _ _ _ _ _ set

forth in the schedule hereto annexed upon the General Conditions of Contract and the Specifications of

the Central Railway and the special conditions and special specifications, if any and in conformity with

the drawings hereunto annexed AND WHEREAS the performance of the said work is an act in which the

public are interested.

NOW THIS INDENTURE WITNESSETH that in consideration of the payments to be made by the

Railway, the contractor will duly perform the said works in the said schedule set-forth and shall execute

the same with great promptness, care and accuracy in a workman like manner to the satisfaction of the

Railway and will complete the same in accordance with the said specifications and said drawings of

conditions of contract on or before the _____day of ________________ and will maintain the said works

for a period of ______________ calendar months from the certified date of their completion and will

observe, fulfill and keep all the conditions therein mentioned (which shall be deemed and taken to be part

of this contract as if the same had been fully set forth herein) AND the Railway do hereby agree that if the

Contractor shall duly perform the said works in the manner aforesaid and observe and keep the said terms

and conditions, the Railway will pay or cause to be paid to the contractor for the said works onto final

completion thereof the amount due in respect thereof at the rates specified in the schedule hereto annexed.

Dy. Chief Engineer(C)

Central Railway, Pune,

For and on behalf of The President of India

Date :-

Signature of witness

Contractor /s ………………….

1.

Address …………………….

2.

Date:

26

Annexure-I

PARTICULARS OF TENDER(S)

[Para 6.2(a)]

1. Full name of Contractor/ Construction firm

2. Year of establishment of Firm

3. Registered Head Office Address,

Telephone no, Fax no, E-mail address.

4. Branch office Address, Telephone no, Fax no,

E-mail address

5. Details of Constitution of firm, names of

Partners/ Executives/Power of Attorney

holders, etc.

6. Particulars of Registration with Government/

Semi-Govt. Organization, Public Sector

Undertaking & Local Bodies etc.

Annexure-II

LIST OF WORKS COMPLETED IN LAST THREE FINANCIAL YEARS

[Para 6.2(b)]

Sr

N

o

Name of

Work

Name of

Organization for

whom executed

and Contract

awarding authority

Contract

agreement

No and date

of Award

Approx Value of

contract

Date of

Commencem

ent

Agreement

value Final

Value

Scheduled Actual

1 2 3 4 5 6 7 8

Date of Finish Period of completion Main features of the work Remarks

Scheduled Actual Schedule

d

Actual

9 10 11 12 13 14

Note:

(i) Supporting documents/certificates (duly attested) from the organisations with whom worked/are

working should be enclosed.

(ii) Certificate from private individuals for whom such works are executed/ being executed shall not be

accepted.

27

Annexure-III A

(A) LIST OF WORKS ON HAND

[Para 6.2(c)]

Sr

N

o

Nam

e

o

f

W

o

r

k

Name of

Organization

for whom

executed and

Contract

awarding

authority

Contract

agreement

No

and date of

Award

Approx Value of contract Date of

Commen

cement

Agreement

Value Payment

received

Aprox.

balance to be received

Schedule

d Actual

1 2 3 4 5 6 7 8 9

Date of Finish

Period of

completion

% age Progress Reasons

f

o

r

Delay, if

any

Main

Features

of the

work

Remarks

Schedule

d

Expect

e

d

Schedule

d

Expect

e

d

Physical Financi

a

l

10 11 12 13 14 15 16 17 18

Note:

(i) Supporting documents/certificates (duly attested) from the organisations with whom worked/are

working should be enclosed.

(ii) Certificate from private individuals for whom such works are executed/ being executed shall not be

accepted.

28

Annexure-III B

LIST OF WORKS OF SIMILAR NATURE OF WORKS COMPLETED IN QUALIFYING

PERIOD.

Tenderers are bound to enclose work done certificates of (ONE OR TWO), similar nature works

completed in the qualifying period as per the eligibility criteria under “SIMILAR NATURE OF

WORK”.

Tenderer has to mention that which work done certificate to be considered as “SIMILAR NATURE OF

WORK” to qualify eligibility criteria. Tenderer has also submit the following details along with

work done certificate, as under:-

Sr.

N

o

.

Name of

Work

C. Agt.

No.

Date of

commenc

ement

work

Scheduled

date of

completion

Actual

Date of

Completion

Detail

address of

Work

done

certificate

issuing

authority.

Telephone

Numbers,

Fax

Numbers

of Issuing

Authority

Telephone

Numbers

and

Mobile

Numbers

of

Contractor

Annexure-IV

LIST OF PERSONNEL/ORGANISATION AVAILABLE ON HAND AND PROPOSED TO BE

ENGAGED FOR THE SUBJECT WORK

[Para 6.2(d)]

Sr. No. Name &

Designation

Qualification Professional

Experience

Remarks

Note- Supporting documents should be attached

I hereby certify that no retired Engineer/Gazetted Officer of the Railways who has retired within 2 years

of date of submission of tender and has not obtained permission of competent authority has been

engaged by me/our firm. I also certify that none of my relative is engaged in Engineering

Department in Central Railway.

Signature of Tenderer(s)

29

Annexure-V A

A. LIST OF PLANT & MACHINERY (OWNED) AVAILABLE ON HAND AND PROPOSED TO

BE INDUCTED ON THE SUBJECT WORK[Para 6.2(e)]

Sr.

N

o

.

Particulars of

equip

ments

No. of

units

Kind/Make Capacity Age and

cond

ition

Remarks

Annexure – V B

B. LIST OF PLANT & MACHINERY PROPOSED TO BE HIRED FOR THE WORK

Sr. No. Particulars of

equipments

No. of

units

Capacity Remarks

Annexure-VI

DECLARATION FOR SITE VISIT

[Para 6.2(f)]

Name of work: (As per tender notice)

I/We hereby solemnly declare that I/We visited the sites of work personally and have made

myself/ourselves fully conversant of the conditions therein and in particular the

following:

(i) Topography of the area

(ii) Soil strata at site of work

(iii) Sources and availability of construction materials

(iv) Rates for construction materials, water, electricity including all local taxes,

royalties, octroi, etc

(v) Availability of local labour (both skilled and unskilled) and relevant labour

rates and labour laws

(vi) Existing roads, approaches, pathways to site of work

(vii) Space for stacking of materials, stores, office etc

(viii) Availability and rates of private land, etc required for various purposes

(ix) Trees, shrubs, bushes, debris etc required to be removed for site clearance

(x) Need of dewatering/pumping etc

(xi) Climatic conditions and availability of working days and working hours

(xii) Frequency/pattern of rail traffic, electrified tracks, road traffic etc

(xiii) Availability of rail/road traffic block

(xiv) Law and order situation.

(xv) Any other condition, which may affect rates.

I/We have quoted my/our rates for various items in the tender schedule taking into account

all the above factors likely to be encountered during execution of work. I/We shall not be

entitled for any claim against Railway on account of above factors.

Signature of Tenderer(s)

30

Annexure VII.

FORM No. E-5

Electronic Clearing Service (Credit Clearing)

PROFORMA OF NEFT PARTICULARS

1. Customer's Name / Name of

Tenderer / Name of Agency :

2. Name of Bank :

3. Name of Branch & Address :

4. Telephone Number of Bank:

5. E – Mail address of Bank :

6. Type of Account :

7. Account No. :

8. IFSC Code of Bank :

9. MICR Code of Bank :

Certified that the particulars furnished above are correct as per our records.

Signature : _____________________

Stamp of Bank : _________________

----------------------------------------------------------------------------------------------------------------

Declaration of Tenderer / Agency

I hereby declare that the particulars given above are correct and complete, If the transaction is

delayed or not effected at all for reasons of incomplete or incorrect information, I would not hold

the user institution responsible.

Signature of Tenderer: ____________________

Mobile No. of Tenderer : _________________

email address of Tenderer : _______________

Seal of the firm : _______________________

31

FORMAT VII/A

FORMAT FOR AFFIDAVIT TO BE SUBMITTED BY TENDERERS ALONG WITH THE TENDER

[Clause 27]

[To be executed in presence of Magistrate / Public Notary on Non-judicial Stamp paper of the value of

Rs.100/-. The Stamp paper has to be in the name of the tenderer]**

I, ___________________________________ (name and designation)** appointed as the Attorney / Authorised

Signatory of the tenderer (including its constituents), M/s

___________________________________________ (hereinafter called the tenderer) for the purpose of

the tender documents for the work of ___________________________________ (Name of work) as per

the Tender Notice No. ____________ dated _________of Central Railway, Survey & Construction, do

hereby solemnly affirm and state on the behalf of the tenderer including the constituents as under:

1. I/We the tenderer(s) am/are signing this document after carefully reading the contents.

2. I/We the tenderer(s) also accept all the conditions of the tender.

3. I/We hereby declare that I/We have verified the content of tender document available on Indian

Railway website https://www.ireps.gov.in. and there is no addition, no deletion or no alteration to

the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation

of tenders, execution of work or final payment of the contract, the Master Copy available with the

Railway Administration shall be final and binding upon me/us.

4. I/We declare and certify that I/We have not made any misleading or false representation in the

forms, statements and attachments in proof of the qualification / requirements.

5. I/We also understand that my/our offer will be evaluated based on the document/ credentials

uploaded along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents uploaded along with the tender by me/us are

correct and I/We are fully responsible for the correctness of the information and documents,

submitted by us.

I/We understand that if the certificates regarding eligibility criteria uploaded by us are found to be

forged/fake or incorrect at any time during process for evaluation of tenders, it shall lead to

forfeiture of the tender EMD besides suspending of business for one year. Further, I/We (insert

name of tenderer)** ____________________________ and all my/our constituents understand that

my/our offer shall be summarily rejected.

I/We also understand that if the certificates uploaded by us are found to be fake/forged or

incorrect at any time after the award of the contract, it will lead to termination of the

contract, along with forfeiture of EMD/SD and Performance Guarantee besides any other

action proposed in the contract.

DEPONENT

Seal and Signature of the Tenderer/s

VERIFICATION

I/We above named tenderer do hereby solemnly affirm and verify that the contents of my/ our above Affidavit are

true and correct. Nothing has been concealed and no part of it is false.

DEPONENT

Seal and Signature of the Tenderer

Place: _______________

Date: _______________

** The contents are only for guidance purpose. Details as appropriate, are to be filled in suitably by the tenderer.

Attestation to be done before the Magistrate / Notary Public.

32

Annexure IX

CONTRACT TERMINATION NOTICE [FORMAT]

[PARA 20 B]

No. Dated

Office of

CE(C),South

Central Railway, CST Mumbai.

To

M/s…………………

Sub :-………………..

Dear Sir,

1. In terms of the conditions of contract agreement no.__________________ dated ____________

governing the execution of the above work, it was required to be completed by the stipulated date

of completion / mutually extended date of completion, viz _________. You have failed to

complete the work by the agreed date f completion. You have also failed to apply for further

extension of period of completion on valid and reasonable grounds as acceptable to the Railway.

Due to your failure to fulfill your contractual obligations, the contract stands terminated with effect

from date of completion of the contract i.e _______________date.

2. Please note that for non fulfillment of the contract the Railway reserve the right to claim damages

under clause 62 of the General Conditions of Contract in addition to any other rights available to it

under the law.

3. Final measurements of the work done by you shall be recorded on ____________. Please arrange

to be present at site to witness and to sign the measurements, failing which the work will be

measured in your absence and such measurements as per provisions of the contract agreement

under clause 45 of General conditions of contract (GCC) shall, notwithstanding such absence, be

binding upon you whether or not you shall have signed the measurement book.

Yours Faithfully

For and on Behalf of President of India

33

SECTION

B

SPECIAL CONDITIONS

OF

CONTRACT

34

Section-B

SPECIAL CONDITIONS OF CONTRACT

1. These special conditions supplement the Regulations and Conditions of Tenders and Contracts

(Section A), the General Conditions of Contract and the notes appearing under the relevant chapters

and sub-chapters of the USSOR-2011 and should be considered a part of the contract document.

Where the provisions of these conditions are at variance with the General Conditions of Contract,

these special conditions shall prevail.

The General Conditions of Contract will mean the General Conditions of Contract as amended

and/or corrected from time to time and obtaining at the time of acceptance of the tender and at the

time of execution of the agreement mentioned in clause 18 under Regulations and Conditions of

Tender. It should be the responsibility of the Contractor before submitting his tender and again

before entering into said agreement to ascertain all amendments and or corrections made to the said

General Conditions of Contract.

2. The code Nos., Description and Rates given in the schedule are based on the USSOR-2011. Any

discrepancy noticed during the execution of the work, in the working rates, quantity of cement etc.,

will be rectified by reference to the printed schedule which shall be treated as authoritative and

binding on the contractor. The relevant notes applicable to the respective Sub-chapters will apply to

the items of the tender schedule and should be considered as having been incorporated in the

Contract agreement and binding on the contractor.

3. For any other items not specially shown in the Schedule of Rates appended to the tender document,

Executive Engineer will offer rates as shown for the Suburban Zone in the Central Railway‟s

USSOR-2011 subject to the same percentage adjustment accepted in the contract being applicable

to the additional items.

4. Any foot note/s appearing below the item/s of the contract schedule will take precedence over these

Special Conditions. For detailed order of preference refer clause No.7.1 of Section A.

5. Any Specifications/conditions stated by the tenderer in the covering letter submitted alongwith his

tender shall be deemed to be a part of the contract only to such extent has have been explicitly

accepted by the Railway.

6. EARNEST MONEY :-

6.1(a) The tenderer shall be required to deposit earnest money with the Tender for the due

performance with the stipulation to keep the offer open till such date as specified in the Tender,

under the conditions of Tender. The earnest money shall be deposited as under :-

Value of the work (Tender Value) Earnest Money Deposit

For work estimated to cost upto Rs.1 Crore 2% of the estimated cost of the work

For work estimated to cost more than Rs.1

Crore

Rs.2 Lakhs plus ½%(Half Percent) of the

excess of estimated cost of work beyond Rs.1

Crore subject maximum of Rs.1 Crore.

The earnest money shall be rounded to the nearest Rs.10/-. This earnest money shall be applicable

to all modes of tendering.

(b) It shall be understood that the tender documents have been sold/issued to the tenderer and the

tenderer is permitted to tender in consideration of stipulation on his part, that after submitting

his tender he will not resile from his offer or modify the terms and conditions thereof in a

manner not acceptable to the Engineer. Should the tenderer fail to observe or comply with the

said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway.

(c) If his tender is accepted this earnest money mentioned in sub clause (a) above will be retained as part

security for the due and faithful fulfillment of the contract in terms of Clause 16 of the General

Conditions of Contract. The Earnest Money of other tenderers shall, save as here before in provided, be

returned to them, but the Railway shall not be responsible for any loss or depreciation that may happen

thereto while in their possession, nor be liable to pay interest thereon.

(d) The Earnest Money should be Online transaction receipt.

file://Works/d(works)/IRICEN/MANUALS/Manuals/correctionslips/Enginfo/mauals/GCC/GCC_Pt_II.htm%23PT_II_16

35

6.2. Earnest Money Deposit :

Payment of Earnest Money Deposit (EMD) as per tender notice, in respect of e-tendering, shall be

accepted through net banking or payment gateway only and shall be paid in the account of

(“Dy.FA&CAO (C), Central Railway, Pune ”). The e-receipt of the transaction shall be uploaded with

the tender.

Note: for Tender form fees & EMD These instruments i.e. D. D., Banker cheque, Cash receipt & Fixed

Deposit Receipt (FDR) will not be accepted as Tender Form Fees & EMD cost for tenders invited on

IREPS (e-tender portal) (Ref. Railway Board letter No.2015/CE – I / CT/5/1/ Dtd.31.08.2016).

In case the tenderer withdraws his offer within the validity date of his offer or fails to execute the contract

after acceptance of his tender, the full Earnest Money shall be forfeited

7. SECURITY DEPOSIT

7.1 EARNEST MONEY AND SECURITY DEPOSIT

The Earnest Money deposited by the Contractor with his tender will be retained by the Railways as part

of security for the due and faithful fulfillment of the contract by the contractor. The balance to make up

the security deposit, the rates for which are given below, may be deposited by the Contractor in cash or

may be recovered by percentage deduction from the Contractor's "on account" bills. Provided also that in

case of defaulting contractor the Railway may retain any amount due for payment to the Contractor on the

pending "on account bills" so that the amounts so retained may not exceed 10% of the total value of the

contract.

7.2. Recovery of Security Deposit : Unless otherwise specified in the special conditions, if any, the

Security Deposit/Rate of recovery shall be as under:-

(a) Security Deposit for each work should be 5% of the contract value.

(b) The rate of recovery should be at the rate 10% of the on account bill amount till the full

security deposit is recovered.

(c) Security Deposits will be recovered only from the running bills of the contract and no

other mode of collecting SD such as SD in the form of instruments like BG (except Note

(ii) below); FD etc shall be accepted towards Security Deposit.

(d) Security Deposit shall be returned to the contractor after expiry of the maintenance period

in all the cases other than Note (i) mentioned below and after passing the final bill based

on No Claim Certificate with the approval of the Competent Authority. The Competent

Authority shall normally be the authority who is competent to sign the contract. If this

Competent Authority is of the rank lower than JA Grade, then a JA Grade Officer

(Concerned with the work) should issue the certificate. The certificate, inter alia, should

mention that the work has been completed in all respects and that all the contractual

obligations have been fulfilled by the contractors and that there is no due from the

contractor to Railways against the contract concerned. Before releasing the S.D., and

unconditional and unequivocal „NoClaim Certificate‟ from the contractor

concerned should be obtained.

Note- (i) After the work is physically completed, Security Deposit recovered from the running

bills of the contract can be returned to him, if he so desires, in lieu of FDR / irrevocable

Bank Guarantee for equivalent amount to be submitted by him.

(ii) In case of contracts of value of Rs.50 Crore and above, irrevocable Bank Guarantee can also

be accepted as a mode of obtaining security deposit.

(e) No interest will be payable upon Earnest Money and Security Deposit or amounts

payable to the contractor under the contract, but Government Securities deposited in

terms of Sub-Clause(1) of this clause will be payable with interest accrued thereon.

36

8. PERFORMANCE GUARANTEE (P.G.) (Authority:Rly.Brd‟slr.No.2007/CE.I/CT/18/Pt.XII.dated31.12.2010/ Rly.Bds Lr.No.2017/Trans./01/policy

Dt.17.11.17)The procedure for obtaining Performance Guarantee is outlined below :-

(a) The successful bidder shall have to submit a Performance Guarantee (PG) within 30

(thirty) days from the date of issue of Letter Of Acceptance (LOA). Extension of

time for submission of PG beyond 30 (thirty) days and up-to the date of submission

of PG from the date of issue of LOA may be given by the Authority who is

competent to sign the Contract agreement. However, a penal interest of 15% per

anum shall be charged for the delay beyond 30 days ie., from i.e. from 31st day

after the date of issue of LOA, a notice shall be served to the contractor to deposit

the PG immediately ( however not exceeding 90 days from the date of issue of LOA

). In case the contractor fails to submit the requisite PG even after 90 days from the

Date of issue of LOA, the contract shall be terminated duly forfeiting EMD and

other dues, if any payable against that contract. The failed contractor shall be

debarred from participating in re-tender for that work”.

(b) The successful bidder shall submit the Performance Guarantee(PG) in any of the

following forms, amounting to 5% of the contract value :-

i) A deposit of cash;

ii) Irrevocable bank guarantee;

iii) Govt. securities including state loan bonds at 5% below themarket value;

iv) Deposit receipts, Pay orders, Demand Drafts and Guarantee Bonds ( on

500/- Stamp paper ). These forms of Performance Guarantee could be either

of the State Bank of India or any of the nationalized banks.

v) Guarantee Bonds executed or deposits receipts tendered by all Scheduled

Banks;

vi) A deposit in the Post offie Saving Bank;

vii) A deposit in the National savings certificates;

viii) Twelve years National Defense Certificates;

ix) Ten years Defense Deposits;

x) National Defense Bonds;

xi) Unit Trust Certificates at 5% below the market value or at the face value

whichever is less; Also, FDR in favour of Dy.FA&CAO(C)PA Central

Railway, (free from any encumbrance) may be accepted.

Note :- The instruments as listed above will also be acceptable for

Guarantees in case of Mobilization Advance.

(c) The Performance Guarantee shall be submitted by the successful bidder after the Letter of

Acceptance (LOA) has been issued, but before signing of the contract agreement. This

PG, shall be initially valid upto the stipulated date of completion plus 60 days beyond

that. In case, the time for completion of work gets extended, the contractor shall get the

validity of PG extended to cover such extended time for completion of work plus 60

days.

(d) The value of PG to be submitted by the contractor will not change for variation upto

25%(either increase or decrease). In case during the course of execution, value of the

contract increases by more than 25% of the original contract value, an additional

Performance Guarantee amount to 5% (Five percent) for the excess value over the

original contract value shall be deposited by the contractor.

(e) The Performance Guarantee(PG) shall be released after physical completion of the work

based on „Completion Certificate‟, issued by the competent authority stating that the

contractor has completed the work in all respects satisfactorily. The Security Deposit

shall, however, be released only after expiry of the maintenance period and after passing

the final bill based on „No Claim Certificate‟ from the contractor.

37

(f) Whenever the contract is rescinded, the Security Deposit shall be forfeited and the

Performance Guarantee shall be en-cashed. The balance work shall be got done

independently without risk and cost of the failed contractor. The failed contractor shall

be debarred from participating in the tender for executing the balance work. If the failed

contractor is a JV or a Partnership firm, then every member / partner of such a firm shall

be debarred from participating in the tender for the balance work in his/her individual

capacity or as a partner of any other JV/partnership firm.

(g) The engineer shall not make a claim under the Performance Guarantee except for

amounts to which the President of India is entitled under the contract (Not withstanding

and / or without prejudice to any other provisions in the contract agreement) in the event

of :-

i. Failure by the contractor to extend the validity of the Performance Guarantee as

described herein above, in which event the Engineer may claim the full amount of the

Performance Guarantee.

ii. Failure by the contractor to pay President of India any amount due, either as agreed

by the contractor or determined under any of the Clauses/Conditions of the

agreement, within 30 days of the service of notice to this effect by Engineer.

iii. The contract being determined or rescinded under provision of the GCC, the

Performance Guarantee shall be forfeited in full and shall be absolutely at the

disposal of the President of India.

8.1 The contractor shall ensure that the concerned Banks renews the Deposit Receipts &

Guarantee Bonds well in time as and when required.

9. HIRE OF PLANT & MACHINERY AND OTHER FACILITIES :-

9.1. The contractor shall make his own arrangements for all plant and machinery other facilities

equipments, tools, including spare parts, fuel and consumable stores, and all labour and other

facilities required to ensure efficient methodical execution of the work. The rates quoted &

accepted shall be deemed to be inclusive of all charges of such items.

9.2 On the contractor‟s request, the Railway may, however, give on hire plant and

machinery/other facilities, equipment and tools, if available spare with the Railway, without

any commitment on the part of the Railway to do so, in which case, the hire charges for plant

and machinery will be calculated to cover interest, ordinary repairs and maintenance charges

at 5%, special repairs and maintenance charges at 10%, depreciation charges as per extant

rules of the Railway, and an additional 10% on the total of these four above, on the cost of

the Plant and Machinery, which will be present day market value plus freight and other

incidental charges increased by 12½% supervision charges.

9.3 Hire charges for items other than plant and machinery, which do not require any form of

repair and maintenance shall only take into account interest on capital, depreciation and an

additional 10% on these two.

9.4 The hire charges per day shall be arrived at by dividing the annual hire charges by 250,

which shall be assumed to be the number of working days in a year for this purpose only.

These hire charges will be payable from the day the plant is handed over to the day it is

returned to the Railway administration. If, however, during this period the plant remains out

of order for reasons beyond the control of the contractor, or is withdrawn for periodic

overhaul or any repairs, such periods shall not be counted for levy of hire charges. The

contractor shall enter into a separate agreement in this respect & the terms and conditions as

per the agreement will be final conclusive and binding on the contractor.

9.5 In the event of a plant or equipment or facility given on hire to the contractor not being

returned to the railway administration in a reasonably good working order considering

depreciation that it would have suffered for the period of hire, the Railway shall treat the

plant/facility as on sale, as per extant orders of the Railway, from the date it was initially

given on hire, withdrawing the hire terms and charges.

38

9.6 If, however, the plant & machinery/other facilities, equipments and tools requisitioned by the

contractor are not available in Railway‟s stock or the Railway decides not to supply the same

for reasons whatsoever, neither the Rly.shall be bound to arrange for the supply thereof nor

will the Railway‟s inability to supply them be accepted as an excuse for delay in the

completion of the works/or for any claims thereof.

10 SUPPLY OF MATERIALS BY RAILWAYS

10.1 Railway‟s materials issued to the contractor if any, will be used by the Contractor for the work in

such quantities as are indicated in the schedule or in relevant specifications or drawings or as

approved by the Engineers whose, decision thereon shall be final. Wastage of or damage to such

materials in any manner shall be totally avoided. If surplus material issued, if any, is not returned

in good condition immediately after completion of the work or if any quantity of material

supplied by the Railway is consumed in excess or wasted or damaged or lost or not satisfactorily

accounted for in that case recovery will be made from the Contractor at twice the market rate or

twice book rate at the time of last issue whichever is higher plus 5% freight and 2% incidental

charges plus 12 ½% supervision charges on the above cost arrived at for the quantity of material

consumed in excess or wasted or damaged, lost or not satisfactorily accounted for.

10.2. In case it is discovered that the quantity of steel or any other items issued by the Railway as

actually used in the work is less than the quantity/quantities specified to be used, the cost of steel

and for other such items not so used shall also be recovered from the Contractors on the

basis stipulated in sub-para above.

10.3. Action under this Clause will be without prejudice to the right of the Railway to take action

against the Contractor/s under the conditions of the Contract for not doing/completing the work

according to the prescribed specifications and approved drawings.

10.4. All material left over as `Surplus‟ or as `scraps‟ out of materials supplied by the Railway, should

be returned to the Railway‟s Stores at failing which the cost will be recovered, as per the

provision of clause 10.1 of the special conditions of Contract.

10.5 Tools, Plant And Materials Supplied By Railway : The Contractor shall take allreasonable care of

all tools, plant and materials or other property whether of a like description ornot belonging to the

Railway and committed to his charge for the purpose of the works and shallbe responsible for all

damage or loss caused by him, his agents, permitted subcontractor, or hisworkmen or others

while they are in his charge. The Contractors shall sign accountable receiptsfor tools, plants and

materials made over to him by the Engineer and on completion of the worksshall hand over the

unused balance of the same to the Engineer in good order and repair, fair wear and tear excepted,

and shall be responsible for any failure to account for the same or anydamage done thereto.

10.6 (a) Contractor To Arrange Supply Of Electric Power For Works : Unless otherwise provided in

the contract, the Contractor shall be responsible for arrangements to obtain supply of Electric

Power for the works.

(b) Electric Supply From The Railway System : The Railway may supply to the Contractor part or whole

of the electric power wherever available and possible, required for execution of works from the

Railway's existing electric supply systems at or near the site of works on specified terms and

conditions and such charges as shall be determined by the Railway and payable by the Contractor

provided the cost of arranging necessary connections to the Railway's Electric Supply systems

and laying of underground/overhead conductor, circuit protection, electric power meters,

transmission structure, shall be borne by the Contractor and that the Contractor shall not be

entitled to any compensation for interruption or failure of the Electric supply system.

39

11. USE OF RAILWAY MATERIALS SECURED WITH GOVERNMENT ASSISTANCE :-

11.1 The Railway shall not supply from its own quota to the contractors controlled or imported

commodities. Assistance will, however be given by recommending to appropriate authorities

on contractor‟s application for issue of import licenses and release of controlled commodities

if the Engineer is satisfied that this materials is actually required by the contractors for

carrying out the work and is not available in the country.

11.2 Where any raw materials for the execution of the contract are procured with the assistance of

Government either by issue from Government, stocks or purchases under arrangements made

or permit(s) or license(s) issued by the Government, the Contractor shall hold the materials

as trustee for the Govt. & use such materials economically & solely for the purpose of the

contract against which they are issued and not dispose them without permission of the

Govt.& return, if required by the Government, all surplus or unserviceable materials that

may be left by him after completion of the contract or on at its termination. The freight

charges for the return of the materials according to the direction of the purchaser shall be

borne by the contractor, in the event of contract being cancelled for any default on his part.

The decision of Government shall be final conclusive & binding on the contractor/s.

11.3 In the event of a breach of the aforesaid conditions, the contractor shall in addition to

throwing himself open to action for contravention of terms of the license (s) or the permit (s)

and/or for original breach of trust be liable to account to Government for all moneys,

advantages or profits resulting or which in the usual course would have resulted to him by

reason of such breach.

12. SETTING OUT OF WORKS :-

12.1. The Contractor/Contractor‟s nominated/authorized engineer shall set out the works with his

own labour, instruments and materials and shall be responsible for the true and perfect

setting out of the dimensions and alignment thereof. If at any time any error in this respect

shall appear during the progress of the work, the contractor at his own expense should rectify

such error if so required, to the satisfaction of the Engineer. The contractor shall be

responsible for maintaining the accuracy of the alignment, positions, levels and of the work

in accordance with the drawings, directions or instructions given from time to time to him

and every facility shall be given to the Engineer for checking of the same. The contractor at

his own cost shall rectify any error in the dimensions, alignments positions or levels of work

set out or constructed by him to the satisfaction of the Railway Engineer.

12.2 Adequate numbers of stable reference, survey platform suitable size at top of towers

supported on steel trestles of sufficient height for layout of bridge alignment, for setting up

survey equipments, direct observations from apex points to apex points on curves, over the

hutments shall be provided with contractors own material and his own cost. Engineers

decision in this regard is final & binding on the contractors.

12.3 The work shall be set out by the contractor to the satisfaction of the Engineer but his

approval thereof shall not or his joining with contractor in setting out the work, shall not

absolve or relieve the contractor from his entire and sole responsibility therefore.

12.4 Contractor shall also provide, fix & be responsible for the maintenance of all stakes, profiles,

levels, marks, points etc., must take all necessary precautions to prevent these being remov-

ed, altered or disturbed & will be held responsible for the consequences of such removal,

alterations or disturbances should the same take place & for their efficient reinstatement.

12.5 The contractor shall use modern survey precision equipment, such as accurate lasers, one

second least count theodolite of approved make, electronic distance meter of approved type

with Std deviation ± 5 mm per kilometer and precise leveling instrument of approved type.

13. SUPPLY OF WATER AND ELECTRICITY :-

13.1. The contractor shall make his own arrangements for water supply. Wherever it is

convenient to the Railway administration, the water from piped supply may be made available to

the contractor, provided the contractor shall arrange at his own expenses to effect the connections

40

and lay additional pipe lines and accessories to the site of work and that the contractor shall not be

entitled to any compensation for interruption or failure of the water supply. The contractor will

have to pay for such water supply or for supply from Railway well or tube wells at a rate of one

percent on the amount of all items or work appearing in the bills payable to the contractor in

respect of which work such water has been used by the contractor and such charges shall be

deducted from sums due or payable by the Railway to the contractor from time to time.

Connections to labour camps will not be permitted.

13.2. Contractor shall make his own arrangements for the operation of mechanical equipment‟s

required for the execution of work and /or for the purpose of lighting for working during day/night

time. Wherever, it is convenient to the Railway Administration, the electric supply may be made

available to the contractor provided the contractor shall arrange at his own expense to effect the

connection and lay additional wiring,provide meter & other accessories on the site. Such work of

laying wiring etc. shall be done under supervision of a qualified staff & a certificate shall be

required to be submitted to the effect that the work of wiring has been done as per rules or the work

shall have to be got done through Railway Organisation and the charges for the same shall have to

be borne by the contractor as per extant rules.

13.3. The contractor shall not be entitled to any compensation for interruption or failure of the

electric supply. The contractor will have to pay for such electric supply from Railway at rate

agreed to between contractor and Railway Administration and such charge shall be deducted from

the sums due or payable by the Railway to the contractor from time to time.

13.4. Water available locally in wells, creeks or nallahs may be brackish water at some

locations. It should be noted that no sea or brackish water shall be used in all classes of masonry,

reinforced and mass concrete work. In addition, water used on the above works shall be free from

earthy, vegetable or organic matter, oils, acids and alkaline substance in solutions or in suspension

and impurities and shall be fit for drinking.

14 TAXES, ROYALTIES AND PATENT RIGHTS (Authority HQ‟s letter No. EW/187/R/Royalty/III Dt.26.10.2010).

14.1 For all the works except work of earthwork for embankment / cutting and supply

of ballast All rates quoted in the tender shall be deemed to be inclusive of all taxes, royalties

payable by the contractor/s to the Govt. or public body or local authority and no

additional amount will be paid or claim entertained on this account by the Railway.

Contractor shall not have any claim whatsoever as a result of the increase in the rates

for such royalties, taxes, duties or any other forms of levies etc. (Concessional Sales

Tax Form and Octroi Exemption Certificate will be issued to Contractor on his specific

request, if legally permissible).

14.2 For works of earth work for embankment / cutting and/or supply of ballast

a)

All the rates quoted in the tender shall deemed to be inclusive of all royalties,

taxes, duties, octroi or any form of levies etc. payable by the contractor/s to the

Govt. or public body or local authority as applicable.

The rate of royalty considered in the rates of tender schedule are as per rates

circulated by the Government of Maharashtra vide Govt. Notification No.

Gou/Khani/10/1009/PRA KRA 309/KH (1) Dt.11.02.2010 which is Rs 200/- per

brass.Claim towards such royalty should be unfailingly accompanied by proof of

payment and rate thereof. In the absence of these, royalty payment will not be

released.

b) However, in case of any subsequent increase in the rates of royalties, the

increased amount will be reimbursed to the contractor only on production of

documentary proof of payment of royalty at such increased rates along with State

41

Govt.‟s order.

c) Similarly in case of decrease in the rate of royalty charges or its waival, payment

of royalty will be regulated by such reduced rate and recovery shall be effected

accordingly.

d) Reimbursement/recovery, if required, shall be worked out separately and

submitted along with claims for on-account payments.

e) In case of all other taxes, duties, octroi or any form of levies etc. no additional

amount will be paid or claim entertained on this account by the Railway.

Contractor shall not have any claim whatsoever as a result of the increase in the

rates for such, taxes, duties or any other form of levies etc.

f) The amount of reimbursement or recovery, as the case may be, as per revised

rate of royalty shall be applicable only for the quantity of work executed by the

contractor after the Government Resolution for revision of rate of royalty has

come into effect.

g) The reimbursement/recoveries as per the revised rate of royalty shall be effective

only for the original completion period of the work. However, the amount as per

revised rate of royalty is payable/recoverable during the extended period of the

contract, provided the PVC was part of the original contract & the extension has

been granted on administrative ground i.e. under Clause 17-A (i), (ii) or (iii) of

GCC. Where extensions of time has been granted due to contractor‟s failure

under Clause 17 (B) of the General Conditions of Contract, the reimbursement

due to change in rate of royalty shall not be payable for such extended periods,

however decrease in the rate of royalty or its waival, the difference in the amount

will be recovered from the payment of the contractor for such extended periods

under Clause 17 (B) of GCC.

14.3 The contractor shall defray the cost of all royalties, fees and other payments in

respect of patents, Patent rights and licenses which may be payable to patented

licensee or other person or corporation and shall obtain all necessary licenses. In case

of any breach (whether willfully or inadvertently) by the contractor of this

provision, the contractor shall indemnify the Railway and its officers, servants,

representatives against all claims, proceedings, damages, cost charges, loss and

liability which they or any of them may sustain incur or be put to by reason or

inconsequence of, directly or indirectly, any such breach and against payment of any

royalties, damages or other moneys which the Railway may have to make to any

person or paid in total to the patent rights in respect of the users of any machine,

instructions, process, articles, matters or thing constructed, manufactured, supplied or

delivered by the contractor to his order under this contract.

14.4 Form for availing concessional sales tax for supply to Government Deptt. will be

issued for supply contracts only on request of contractor if legally permissible

15. PAYMENT OF ROYALTY CHARGES : 15.1 All payment of royalty charges etc. to the State Government in connection with

extraction and supply of rubble/stone ballast/sand, from other than Railway land acquired by

Railways under Land Acquisition Act-1985, have to be borne and paid by the contractor and

will be governed as per Para 14 above .

The Railways in consultation with the respective State Governments will confirm

percentage of Royalty Charges to be recovered for supply of minor minerals. The Railway

Administration is entitled to deduct from the contractors and keep in deposit such amount

equal to the proportionate Royalty Charges from each on account bills and the same will be

released as and when the contractor submits a receipt/documents/ clearance certificate

42

certifying that Royalty Charges have been paid by the Contractors, relating to the contract.

The contractor will be required to obtain a final Royalty clearance certificate from the

concerned State/Revenue Authorities/Collector and produce the same to CE(C) / Dy.CE(C)

/XEN(C) after completion of supply but before the release of final bill. If in any case the

contractor fails to produce the clearance certificate for Royalty Charges, final bills will be

passed after retaining an amount equal to the amount of unpaid Royalty charges, as

intimated by the Revenue Authorities/Collector or as calculated on the basis of relevant

Rates, for payment of Royalty Charges applicable to the area. No claim regarding interest

charges for delay in payment of the retained amount on Royalty account shall be

entertained.

The retained amount will be released, at the discretion of the administration, on production

of clear Bank Guarantee covering the amount so withheld towards Royalty Charges/State

taxes.

16. LEGAL CHARGES :- A fee of Rs.400.00 per legal document like partnership deed or power of

attorney executed before or after the execution of the contract will be recovered from the contractor

for obtaining legal Advice in the Law Officer.

17. EMPLOYMENT OF STAFF

Should a tenderer be a retired engineer of the Gazetted rank or any other Gazetted

officer working before his retirement, whether in the executive or administrative

capacity or whether holding a pensionable post or not, in the Engineering or any other

department of any of the railways owned and administered by the President of India for

the time being, or should a tenderer being partnership firm have as one of its partners a

retired engineer or retired Gazetted Officer as aforesaid, or should a tenderer being an

incorporated company have any such retired engineer or retired officer as one of its

Directors or should a tenderer have in his employment any retired Engineer or retired

Gazetted Officer as aforesaid, the full information as to the date of retirement of such

Engineer or Gazetted Officer from the said service and in case where such Engineer or

Officer had not retired from Government service at least 1 years prior to the date of

submission of the tender as to whether permission for taking such contract, or if the

contractor be a partnership firm or an incorporated company, to become a partner or

Director as the case may be, or to take the employment under the contractor, has been

obtained by the tenderer or the Engineer or Officer, as the case may be from the

President of India or any officer, duly authorized by him in this behalf, shall be clearly

stated in writing at the time of submitting the tender. Tenders without the information

above referred to or a statement to the effect that no such retired Engineer or retired

Gazetted Officer is so associated with the tenderer, as the case may be, shall be

rejected.

18. VARIATION IN CONTRACT QUANTITIES (Authority: Item No.9 toRailway Board‟s letter No.2007/CE-I/CT/18 dated 28.9.2007

and Item No.2 to letter No.2007/CE-I/CT/18 Pt.XII dated 31.12.2010&Railway

Board‟s letter No.2007/CE-I/CT/18/Pt XII dt.15.12.11)&New clause 42 (4) of General

condition of contract July 2014.

The procedure detailed below shall be adopted for dealing with variation quantities

during the execution of work contracts.

1). Individual NS items in contracts shall be operated with variation of plus or minus

25% and payment would be made as per the agreement rate. For this, no finance

concurrence would be required.

2). In case of increase in quantity of an individual item by more than 25% of the

Agreement quantity is considered as unavoidable, the same shall be got executed by

floating a fresh tender.

If floating a fresh tender for operating that item is considered not practicable, quantity

43

of that item may be operated in excess of 125% of the agreement quantity subject to

the following condition:

(a) Operation of an item by more than 125% of the agreement quantity needs the

approval of an officer of the rank not less than S.A Grade;

(i) Quantities operated in excess of 125% but upto 140% of the agreement

quantity of the concerned item, shall be paid at 98% of the rate awarded for that

item in that particular tender;

(ii)Quantities operated in excess of 140% but upto 150% of the agreement

quantity of the concerned item, shall be paid at 96% of the rate awarded for that

item in that particular tender.

(iii) Variation in quantities of individual items beyond 150% will be prohibited

And would be permitted only in exceptional unavoidable circumstances with the

Concurrence of associate finance and shall be paid at 96% of the rate awarded

for that item in that particular tender.

(b) The variation in quantities as per the above formula will apply only to the

individual items of the contract and not on the overall contract value.

(c) Execution of quantities beyond 150% of the overall agreement value should not be

Permitted and, if found necessary, should be only through fresh tenders or by

negotiating with existing contractor, with prior personal concurrence of

FA&CAO/FA&CAO (C)and approval of General Manager.

3). In cases where decrease is involved during execution of contract;

(a) The contract signing authority can decrease the items upto 25% of individual item

without finance concurrence.

(b) For decrease beyond 25% of individual items or 25% of contract

agreement value, the approval of an officer not less than rank of S.A.

Grade may be taken after obtaining „No Claim Certificate‟ from the

contractor and with finance concurrence, giving detailed reasons for

each such decrease in the quantities.

(c) It should be certified that the work proposed to be reduced will not

be required in the same work.

4). The limit for varying quantities for minor value items shall be 100%

(as against 25% prescribed for other items). A minor value item for this

purpose is defined as an item whose original agreement value is less than

1% of the total original agreement value.

5). No such quantity variation limit shall apply for foundation items.

6). As far as SOR items are concerned, the limit of 25% would apply to

the value of SOR schedule as a whole and not on individual SOR items

However, in case of NS items, the limit of 25% would apply on the

individual items irrespective of the manner of quoting the rate (single

percentage rate or individual item rate).

7). For the tenders accepted at the Zonal Railways level, variations in the

quantities will be approved by the authority in whose powers revised

value of the agreement lies.

44

8). For tenders accepted by General Manager, variations upto 125% of the

original agreement value may be accepted by General Manager.

9). For tenders accepted by Board Members and Railway Ministers,

variations upto 110% of the original agreement value may be accepted by

General Manager.

10). The aspect of vitiation of tender with respect to variation in quantities

should be checked and avoided. In case of vitiation of the tender (both for

increase as well as decrease of value of contract agreement), sanction of

the competent authority as per single tender should be obtained.

11).(Authority : Railway Board vide letter No. 2007/CE-I/CT/18/Pt. XII

dated 15.12.2011), The provision contained in the referred clause 42

(2) (ii) of GCC relating to variation in case of earthwork – “In case of

earthwork, the variation limit of 25% shall apply to the gross quantity of

earthwork and variation in the quantities of individual classifications of

soil shall not be subject to this limit”.

19. UNFORESEEN ITEM OF WORK :- If in the course of work, any unforeseen item of work not

already covered by the Schedule of items in schedule are required to be done, the rate for the same

shall be fixed by mutual agreement based on similar, of corresponding of combination of items of

work available in the said schedule or will be derived from the various items provided in the

Central Railway‟s USSR-2011 as the case may be depending on the nature & specification of the

work involved or by any other procedure mutually agreed upon. In the event of deriving the rate

from the Central Railway USSR-2011, the rate so derived will be subject to the percentage

increase/decrease as per the miscellaneous item specifically provided for in the schedule. If,

however, the work is entirely of different nature, the rates to be paid shall be fixed through work /

market study / Rate analysis for a representative portion of work when a reasonable rate of progress

has been established for (i) direct material (ii) direct labour (iii) hire charges for major plants &

machineries (iv) supervision charges @ 5% on sum of (i) to (iii) (v) Contingencies 1% on sum of

(i) to (iv), (vi) Work Contract Tax 2% on sum of (i) to (v). The rate thus arrived at, will be

enhanced by 10% to cover the contractor‟s profit.

20. STORAGE OF INFLAMMABLE ARTICLES :- No inflammable materials, such as petroleum

oil etc. within the meaning of the Indian Petroleum Act and Indian Explosive Act shall be stored at

site or adjacent land until the approval of the Rly & necessary license under the act has been obtain

-ed by the Contractor. All due precautions required under the Acts shall be taken by the contractor.

21. ANTI-LARVAL WORKS :- The contractor shall at his cost carry out all anti-larval works as per

the Bye-law of the local authorities concerned or as may be directed by the Engineer during the

execution of the work/s under this contract. If the contractor/s fails to carry out such work/s the

Railway may carry out the same and recover the cost thereof from the contractor in the same way,

as other Railway amounts are recoverable.

22. LAND, SERVICE ROADS, APPROACHES

i) The Contractor has to provide a Site office (approx. 20m2 area) with basic amenities to

Railway staff for controlling day-to-day activities along with toilets, urinals, water/electric

connections, etc. at each work site.

ii) The rates for all items of the schedule shall be inclusive of the cost of all arrangements

for crossing obstructions to be crossed in the course of the work over land or across water and the

cost of providing and maintenance of approach and/or service roads that may be necessary for

bringing and removing the plants, machinery and material to and from the site of work including

rent for use and /or compensation for damage if any to intervening private land reversed by such

approach/service roads, and including cost of acquisition of land, if required for the purpose. The

contractor will be permitted to make use of available service roads of the Railways free of cost.

45

Railway reserves the right to make use of the contractor service road without paying any charges

to him.

iii) After completion of the work, the Contractor shall clear all the land under his temporary

occupancy to useable condition without any cost to CENTRAL RAILWAY and hand over to the

concerned parties before the completion of Maintenance period.

23. TELEPHONE FACILITIES :- The Contractor shall have to make an arrangement for providing

telephone facilities at the site of work at his own cost. The telephone facilities provided by the

Contractor shall be allowed to be used by the Railway staff without any charges.

24 TRANSPORT FACILITY

The contractor is required to provide private transport facilities from Dy.CE© PA‟s Office to the work

site, through out the execution period exclusively for the Railway officials free of cost will all

expenses to facilitate inspection of work.

25. The tenderer should note that the rates quoted shall embrace all operations necessary for the

satisfactory completion of the work to finish and shall include all charges for handling, transport,

lead, lift, labour, housing, sanitation, water supply materials fuel, tools and plants, electric power,

workshop facilities, machinery security, lighting etc. and all other expenses of every kinds.

26. EMERGENCY WORK

26.1 In the event of any accident or failure occurring in or about the work of arising out for or

in connection with the construction completion or maintenance of the work which in the opinion

of the Engineer require immediate attention, the Railway may be with its own workmen or other

agency execute or partly execute the necessary work or carry out repairs if the Engineer

considers that the contractor is not in a position to do so in time and charge the cost thereof, as to

be determined by the Chief Engineer/Const. to the contractor.

26.2 In terms of clause of GCC, the material and plants brought by the contractor on the site

or land occupied by the contractor in connection with the works and intended to be used for

execution thereof shall immediately, they are brought upon the sites of this said land be deemed

to be the property of the Railway, vehicles, equipments, plant and machinery of the contractor

can be drafted by the Railway Administration at their discretion in case of accidents, natural

calamities involving human lives, breaches, stoppage of train operations or any contingencies

which require such requisitioning as essential. The decision in this regard of the Engineer-in-

charge or his superiors i.e. Senior Engineer / Executive Engineer/Dy. Chief Engineer etc. shall

be final and beyond the ambit of arbitration clause.

26.3 The tenderer is required to submit the list of equipment, machinery, construction tools

and plants available /deployed at site. The successful tenderer on receipt of acceptance letter and

conveying their consent shall submit name, addresses, telephone numbers, Fax number/E Mail

address of the persons to be contacted for requisitioning the above items as detailed in forgoing

clause and notify from time to time if any change in the list of equipments/machinery or the

addresses/ individuals to the Engineer-in-charge in writing. The name and address, telephone

numbers and the contractor officials name shall also be displayed at the site of work.

26.4 The manpower, consumable items and maintenance of the above tools and plants when

requisitioned shall be the responsibility of the tenderer/contractor so that the equipments,

machinery, tools and plants shall be available for effective utilization at the accident sites,

natural calamities, breaches sites etc.

26.5 The contractor shall be paid hire charges including all cost like manpower, fuel etc., for

the drafted vehicles / equipment by operating suitable Non Schedule items at the rates decided

mutually between the Engineer and the contractor. Operation of Non Schedule item will be

approved with vetting of associate finance by Dy.CE(C) operating the contract. However, if the

contractor is not satisfied with Engineer‟s decision, he may appeal to the CAO(C) within 30 days

of getting the decision of the Engineer supported by the analysis of the rates claimed. The

CAO(C)‟s decision after hearing both the parties in the matter would be final and binding on the

46

contractor.

26.6 In case Railway withdraw / drafts / takes possession of contractor‟s vehicle / equipment,

a log book will be maintained by Railway‟s representative & it will be jointly signed by

Railway‟s authorized representative & contractor‟s driver of vehicle / operator of equipment.

Payment will be made accordingly on agreed rates.

26.7 The contractor shall provide following information about the vehicle / equipment

available with them at the time of entering into contract.

S.N. Particulars of

vehicle/equipment

No. of kind /

make unit

Cacap

Acacit

y

Age &

condition

Present

location

Remarks

27. NIGHT WORK :- The provision in clause 23 of General conditions of contract should be noted

regarding execution of work between sunrise. If the Railway, is however, satisfied that the work is

not likely to be completed in time except by resorting to night work, by special order, the contractor

would be required to carry out the work even at night without conferring any right on the contractor

for claiming for extra payment for introducing night working. The decision of the engineer in this

regard will be final and binding on the contractor.

28. DISPOSAL OF SURPLUS EXCAVATED MATERIALS

The contractor shall at all time keep the site free from all surplus earth, surplus materials, and

all rubbish which shall arise from the works & should dispose of the surplus excavated

materials as ordered by the Engineer failing which it will be done at the cost of the contractor

and cost will be deducted from his dues.

The contractor shall within 15 days of completion of entire works remove all unused & surplus

materials tools & plants staging and refuge or other materials produced by his operations and

shall leave the site in a clear and tidy conditions.

29. PATENT RIGHTS

The contractor shall defray the cost of all royalties, fees and other payments in respect of

Patents, Patent rights and Licenses which may be payable to Patented Licensee or other Person

or Corporation and shall obtain all necessary licenses. In case of any breach (whether willfully or

inadvertently) by the contractor of this provision, the contractor shall indemnify the Railway

and its officers, servants, representatives against all claims, proceedings, damages, cost

charges, loss and liability which they or any of them may sustain, incur or be put to by

reason or in consequence of, directly or indirectly, any such breach and against payment of

any royalties, damages or other moneys which the Railway may have to make to any person or

paid in total to the Patent Rights in respect of the users of any machine, instructions, process,

articles, matters or thing constructed, manufactured, supplied or delivered by the contractor to

his order under this contract.

30. PERMIT OR PARWANA

The contractor will at his own expense obtain such permits or parwana from whomsoever

necessary for carrying out work or for any other purpose as may be necessary to enable him to

perform his part of the contract. The Railway Admn. will not under any circumstances be liable

to obtain any permit or parwana whatso-ever, for the contractor.

31. NOTICE TO PUBLIC BODIES :- The contractor shall give to the Municipality, Police and other

authorities all notices that may be required by the law & obtain all requisite licenses for temporary

obstructions,enclosures & pay all fees,taxes & charges which may be leviable on account of his

own operation in execution the contract. He should make good any damage to adjoining premise

whether public or private and provide and maintain any light etc. required in night.

32. FIGURES,DIMENSIONS :- Figures & dimensions on drawings shall supersede measurements by

scale, and drawings to a large scale shall take precedence over those to a smaller scale.

33. CARE OF STAFF

No quarters will be provided by the Railway for accommodation of the contractor or any of his staff

47

employed on the work. The contractor may be allowed to erect any labour camps for housing the labour

at or near the site work on available Railway land but it will be binding on them to remove the temporary

hutments, jungles etc. from Railway land before payment of final bill. The contractor shall at his own

cost make all necessary and adequate arrangements for importation, feeding and preservation of the

hygiene of his staff. The contractor shall permit inspection at all times, of all sanitary arrangements made

by him, by the engineer or his assistant or the Medical staff of the Railway. If the contractor fails to

make adequate medical and sanitary arrangements these will be provided by the railway and the cost

thereof, will be recovered from the contractor.

34. FIRST-AID

The Contractor shall provide medical facilities at the site as may be prescribed by the Engineer on the

advice of the Railway Medical Authority in relation to the strength of the Contractor's resident staff and

workmen.

The contractor shall maintain in a readily accessible place first aid appliance including an adequate

supply of sterilised dressing and sterilised cotton wool. The appliance shall be placed under the charge of

responsible person who shall be available during working hours.

35. DAMAGE FROM ACCIDENTS, FLOODS OR TIDES

i) The contractor shall take all precautions against damage from accidents, floods or tide. No

compensation will be allowed to the contractor for his tools, plants, materials machines and other

equipment lost or damaged by any cause whatsoever. The contractor shall be liable to make good

the damages to any structure or part of a structure, plant or material of every description

belonging to the Railway administration, lost or damaged by any cause during the course of

contractor‟s work.

ii) The Railway Administration will not be liable to pay to the contractor any charges for

rectification or repairs to any damage, which may have occurred from any cause whatsoever, to

any part of the new structures during construction. No claims in this regard will be arbitrable.

36. SITE INSPECTION BY ENGINEER OR HIS REPRESENTATIVE

36.1 A site inspection register will be maintained by the Contractor or his representative in

which the contractor will be bound to sign day to day entries made by the Engineer or his

representative. The contractor is required to take note of the instructions given to him by the

Engineer through the site inspection register and should comply with the same within a reasonable

time. The contractor will also arrange to receive all the letters etc. issued to him at the site of works. The

register should be machine numbered and shall be given to the Engineer to keep in his custody.

36.2 The contractor shall, from time to time (before the surface of any portion or the site is

interfered with or the work thereon begun) take such levels as the Engineer may direct in his presence

or any person authorised by him in writing. Such levels approved and checked by him or such authorised

persons shall be recorded in writing and signed by the contractor and shall form the basis of the

measurements immediately before any portion of the work.

36.3 The contractor shall have to make & maintain at his own cost suitable approach road and path,

etc. for proper inspection of the various works. He shall also provide all facilities as required by the

Engineer such as Ladder and other appliances for satisfactory inspection of the works and places where

materials for the work are stored or prepared.

36.4 Inspection Registers and Records :- The contractor shall maintain accurate records, plans and

charts showing the dates and progress of all main operations and the Engineer and his representative

shall have access to this information at all times. Records of tests made shall be handed over to the

Engineer's representative after carrying out the tests. The following registers will be maintained at site, by

the contractor and signed by Railway‟s representative.

i. Site Order Book - The contractor shall promptly acknowledge orders given therein by the

Engineer or his representative or his superior officers and comply with them. The compliance

shall be reported by the Contractor to the Engineer in good time so that it can be checked.

48

ii. Cement Register - This register will be maintained to record daily receipt and

consumption of the cement duly indicating the balance quantity. The quantum of

the work done for the cement issued on a particular date will also be maintained.

iii. Steel Register - This register will record the receipts of steel items and details of

reinforcements and members wherever steel is used.

iv. Pre-stressing Register – The details of Pre-stressing cables/strands, their actual

lengths, profile details, stressing details, grouting details etc. shall be maintained in

this register.

v. Technical Register – All technical details as per approved drawings shall be

maintained in this register for all activities.

vi. Labour Register - This register will be maintained to show daily strength of labour

in different categories employed by the contractor.

vii. Log Book of events - All events are required to be chronologically logged in this

book date and shift-wise.

viii. Material Passing & Testing Register - Register will show material brought at site,

passed, rejected etc. with quantity, specifications & test results etc.

ix. Daily progress register- which shall indicate daily progress of work done by the

contractor shall be got signed at least once in three days Engineer in token of

acceptance. The format of the Register will be advised by the Engineer.

x. Hindrance Register :- Which shall indicate the obstacles caused due to any reasons

such as monsoon, shortage of labours, failure of machinery, natural calamities,

strike, shortage of material etc.

Any other register considered necessary by the Engineer shall be maintained at site in which the

representative to the Engineer & the Contractor/s or his their authorised representative will have

to sign. The registers, programs, charts etc. will be the property of the Railway.

36.5 Facilities For Inspection : The Contractor shall afford the Engineer and the Engineer's

Representative every facility for entering in and upon every portion of the work at all hours for

the purpose of inspection or otherwise and shall provide all labour, materials, planks, ladders,

pumps, appliances and things of every kind required for the purpose and the Engineer and the

Engineer's Representative shall at all times have free access to every part of the works and to all

places at which materials for the works are stored or being prepared.

37. OPENING UP OF WORK OR MATERIALS FOR INSPECTION OR TEST

Should the Engineer, or any representative consider it necessary for the purpose of enabling

inspection of tests analysis to be made to verify or ascertain the quality of any part of the works

or of any materials, the contractor shall as and when required by the Engineer or his

representatives open up the work or materials for inspection or test or analysis, pull down or cut

into any part of the work to make such openings, into under or through any part of the

works as may be directed and shall/provide all things facilities which in the opinion of the

Engineer or his representative are necessary & essential for the purpose of inspection or test or

analysis of the works or of any part thereof or the materials, or of workmanship and the

contractor shall close up, cover, rebuild and made good the whole at his own cost, as and when

directed by and to the satisfaction of Engineer provided always that of the work in the opinion

of the Engineer is found to his satisfaction and in accordance with the contract. The excess

expenditure in such examination, inspection or test shall, upon the certificate of the engineer, be

borne by the Railways.

38. GENERAL

38.1 PROVISION OF LIGHT SIGNALS ETC. : The contractor/s shall make such provision

for lighting the works, materials and plant and provide all such marks and lights, signals &

49

other appliances as may be necessary or as may be required by the Engineer or other

responsible authorities during the execution completion and maintenance of the work and

shall provide all labour, stores, etc. required for their efficient working and use at any time of

day or night. He/They shall also provide all arrangement of every description of watching &

maintenance required in connection with the foregoing & all other services for protection of any

securing all dangerous places whether to the contractor's workmen or to other persons & or

vehicular traffic until the work is certified by the engineer to have been completed & taken over

in accordance with the contract.

38.2 The contractor/s will provide upon the works to the satisfaction of the Engineer and at

such, places as he may nominate, proper and sufficient life saving, fire fighting and first aid

appliances which shall at all times be available for use.

38.3 LABOUR CAMPS : Land for setting up a workshop by the contractor or for his labour

camp or for any other purpose, shall have to be arranged by the contractor at his own cost and

under his own arrangements. The contractor, however, will be permitted to make use of the

railway land to the extent that can be made available to him free of cost, by the railway in the

vicinity of the site of works. The contractor/s shall at all times be responsible for any damage

or trespass committed by his agent and workmen for carrying out the work.

38.4 The Railway Administration may recommend to the concerned authorities the issue of

necessary transport permits for the work. The contractor shall, however, furnish full justification

for the above facilities, to enable the Railway Administration to address the State Government or

other authorities in this connection. The contractor shall also maintain regular log book of

receipts and issue of the materials to work, if so required by the Civil Authorities. No claim

would, however, be entertained by the non-issue of any priority permits or owing to any

interruption in supply.

38.5 No claim for idle labour and or idle machinery etc. on any account will be entertained.

Similarly no claim shall be entertained for business loss or any such loss.

38.6 Plea of Custom: The plea of `Custom' prevailing will not, on any account, be permitted

as an excuse for infringement of any of the conditions of contract or specifications.

38.7 Employment of Staff: The contract is liable for cancellation if either the contractor

himself or any of his employee is found to be a person of Gazetted rank of Engineering

Department which includes Civil, Mechanical, Electrical, Signal & Telecommunication

Departments of Railways whether pensionable or non-pensionable who after retirement has

sought engagement as contractor for or in connection with the execution of public works whether

on Railway, PWD or Defense Forces or as an employee of such contractor within 2 years of his

retirement without obtaining the permission of the President of India before taking up such

engagement or employment.

39. TRESPASS

The contractor shall at all times be responsible for any damage or trespass committed by his

agents and workmen in carrying out the work, unless such trespass is authorised by the Engineer.

40. Provisions Of Payments Of Wages Act : The Contractor shall comply with the provisions of the

Payment of Wages Act, 1936 and the rules made there-under in respect of all employees

employed by him either directly or through petty contractors or sub-contractors in the works. If in

compliance with the terms of the contract, the Contractor directly or through petty contractors or

sub-contractors shall supply any labour to be used wholly or partly under the direct orders and

50

control of the Engineer whether in connection with the works to be executed hereunder or

otherwise for the purpose of the Engineer, such labour shall never the less be deemed to comprise

persons employed by the contractor and any moneys which may be ordered to be paid by the

Engineer shall be deemed to be moneys payable by the Engineer on behalf of the Contractor and

the Engineer may on failure of the Contractor to repay such money to the Railways deduct the

same from any moneys due to the Contractor in terms of the contract. The Railway shall be

entitled to deduct from any moneys due to the contractor (whether under this contract or any other

contract) all moneys paid or payable by the Railway by way of compensation of aforesaid or for

costs of expenses in connection with any claim thereto and thedecision of the Engineer upon any

question arising out of the effect or force of this Clause shallbe final and binding upon the

Contractor.

Provisions of Contract Labour (Regulation And Abolition) Act, 1970:

As per clause No. 55-A of General conditions of contract, following conditions will be applicable:-

(1) The Contractor shall comply with the provision of the contract labour (Regulationand

Abolition) Act, 1970 and the Contract labour (Regulation and Abolition) Central Rules 1971as

modified from time to time, wherever applicable and shall also indemnify the Railway fromand

against any claims under the aforesaid Act and the Rules.

(2) The Contractor shall obtain a valid license under the aforesaid Act as modified fromtime to

time before the commencement of the work and continue to have a valid license untilthe

completion of the work. Any failure to fulfill the requirement shall attract the penal provision of

the Contract arising out of the resultant non-execution of the work.

(3) The Contractor shall pay to the labour employed by him directly or through subcontractors

the wages as per provision of the aforesaid Act and the Rules wherever applicable. The

Contractor shall notwithstanding the provisions of the contract to the contrary, cause to be paid

the wages to labour indirectly engaged on the works including any engaged bysub-contractors in

connection with the said work, as if the labour had been immediately employed by him.

(4) In respect of all labour directly or indirectly employed in the work for performance ofthe

contractor's part of the contract, the Contractor shall comply with or cause to be compliedwith the provisions of the aforesaid Act and Rules wherever applicable.

(5) In every case in which, by virtue of the provisions of the aforesaid Act or the Rules,the

Railway is obliged to pay any amount of wages to a workman employed by the Contractor or his

sub-contractor in execution of the work or to incur any expenditure on account of the Contingent,

liability of the Railway due to the contractor's failure to fulfill his statutory obligations under the

aforesaid Act or the rules, the Railway will recover from the Contractor, the amount of wages so

paid or the amount of expenditure so incurred and without prejudice to the rights of the Railway

under the Section 20, Sub-Section (2) and Section 2, Sub-Section (4) of the aforesaid Act, the

Railway shall be at liberty to recover such amount or part thereof by deducting it from the

Security Deposit and/or from any sum due by the Railway to the contractor whether under the

contract or otherwise. The Railway shall not be bound to contest any claim made against it under

Sub-Section (1) of Section 20 and Sub-Section (4) of Section 21 of the aforesaid Act except on

the written request of the Contractor and upon his giving to the Railway full security for all costs

for which the Railway might become liable in contesting such claim. The decision of the Railway

regarding the amount actually recoverable from the contractor as stated above shall be final and

binding on the Contractor.

41. If the Contractor is a co-operative labour contractor, or Society/Vendor Co-operative Society,

there shall be no element of contractor or ex-contractors in that Society in any capacity nor shall

there be any close relative of the Contractor or ex-contractor associating with the Society as an

office bearer. The Railway administration reserve the right to terminate the contract of the

51

Society at any time without any reason after giving notice of one calendar month, in case of

breach of the above clause.

42. BLASTING

42.1 In the procurement, transport, storage, issue and use of explosives, the contractor shall abide by

the specification and provisions incorporated in the IS Specification No.4801-1967 and IS

Specification No. 4756-1968 as amended from time to time. He shall also abide by all the rules

and regulations provided in the Indian Explosives Act 1884 amended from time to time and such

other Acts and rules as may be enacted and laid from time to time by the Government for such

works.

42.2. Prior to carrying out any blasting the contractor shall obtain the concurrence of the engineers and

shall be at all times bound to carry out his instructions regarding provision of blanketing, the type,

number, size and placing and firing of charges. Where the blasting has to be carried out close to

running line, the engineer may restrict the sizes and number of shots to be fired at a time so that

adjoining tracks and works are not adversely affected and so that the rock beyond the desired

profile of the cutting etc. is not cracked or disturbed. Blasting in close proximity to track

structures and power lines will be carried out only under traffic power blocks. For works near

telephone or telegraph wires, the contractor must advise the engineer in good time, so that he can

satisfy himself that safe working methods are being adopted. The contractor will only fire

charges at the time notified to him by the engineer and will observe all precautions considered

necessary as ordered by the engineer. The contractor will have no claim for damages or loss due

to any delay established or claimed to have occurred to the progress of any part of the work as a

result of obeying such instruction of the engineer or taking such safety precautions as to the

engineer may order to be taken from time to time.

42.3. The traffic and power blocks required for carrying out the blasting will be settled in advance and

the contractor will be advised of the availability of blocks at least 6 hours in advance. If however,

the block could not be made available due to any reason whatsoever, the contractor will have no

claim for any loss.

43. PAYMENT THROUGH ECS / EFT

a. Tenderer should give consent in a mandate form for receipt of payment through ECS/EFT.

b. Tenderer to provide the details of bank A/c in line with RBI guidelines for the same. These

details will include bank name, Brach name and address, Account type, Bank A/c No. and

bank & Branch Code as appearing on MICR cheque issued by bank.

c. Tenderers to attach certificate from their bank certifying the correctness of all above

mentioned information (as mentioned in Para (b) above.)

d. In case of nonpayment through ECS/EFT or where ECS/EFT facility is not available, payment

will be released through cheques.

44. RATES FINAL AND BINDING EXCEPT FOR EXCALATION FORMULA

44.1 Save as otherwise expressly specified elsewhere in this tender document, the rates to be quoted by

the Tenderer against the description of items under Schedule (All parts) shall include the cost of :-

(i) All preliminary incidental and temporary works to carry out & complete the work in all

respects.

(ii) All labour, material, tools, plants, equipments, transport, handling, construction of

services road, walkways, jetties, slipways, etc., required in connection with the main item

of work and also the auxiliary and incidental works.

(iii) All investigations, testing & all other items of work required to comply with the special

conditions, specifications & other tender documents mentioned in para 7 of Section „A‟.

(iv) Operating all necessary facilities required for departmental inspections and visits to be

carried out by Railway Officials.

(v) All the elements of Sales Tax, Central & local taxes and any other taxes, levies, octroi as

per the extant rules.

52

(vi) Items required to be carried out as mentioned in tender document and any other items

required to be carried out to complete the work.

(vii) The rates quoted by the Tenderer and accepted by Central Railway, Mumbai shall hold

good till the completion of the work. No claims based on the fluctuation of prices, taxes,

etc. shall be admissible, except as per escalation clause mentioned in the tender

document.

(viii)No payment for items other than those stipulated in Schedule (all parts) will be

entertained unless this are specifically brought out as a separate item agreed between

Railway and the Contractor.

(ix) The rates given in the attached schedule of rates tendered by the contractor and as

accepted by the Railways will form the basis of payment for such items under this

contract.

44.2 No material price variation or wages escalation on any account whatsoever the compensation for

`Force Majure' etc. shall be payable under this contract except price escalation payable as per

price escalation clause, provided separately in the tender documents.

44.3 The rates for any item of work not included in the (Schedule of Items, Rates and Quantities) &

which the contractor may be called upon to do by Railway Administration shall be fixed by the

supplementary written agreement between the contractor and the Railway before the particular

item or items of work is/are executed. In the event of such agreement not being entered into and

executed the Railway may execute these works by making alternative arrangements. Railways

will not be responsible for any loss or damages on this account.

44.4 It should be specifically noted by the tenderers that no separate loading, unloading and leading

charges for materials (which are supplied by the Railway) shall be paid for by the Railways and

the rates quoted by the tenderer/s shall be inclusive of all these charges.

44.5 In case of the Master Schedule items, the item nos., description, units and rates given in schedule

of rates are as per Central Railway Standard Schedule of Rates 2002 and any discrepancy during

the execution of the work in the working rates, quantity and units etc. should be rectified by

reference to the printed schedule of rates which be treated as authority and will be binding on the

contractor.

44.6 Payment for the work done will be made to the contractor only when the formal agreement has

been executed between the contractor and the President of India acting through competent

authority of Railway.

44.7 The rates quoted by the contractor as per Schedule of Items, Rates and Quantities shall form the

basis of „on account payment' or the various items under this contract.

44.8 In the course of execution of various items of work under schedule of Items, Rates and Quantities

running bills payment for partly completed works will be made to the contractor. The quantum of

such work for payment shall be decided by the Engineer-in-charge whose decision shall be

final and binding on the contractor.

44.9 No on account payment' by the Railway shall protect the contractor/s against or prevent the

Railway from recovering from the contractor/s any over payment made to him/them.

44.10 Final payment of the balance amount due, exclusive of the security deposit, will be made after the

completion of the entire work and on the certification of the Engineer that work has been

completed in all respects and found satisfactory. The security deposit will be refunded after the

date of completion according to relevant clause given elsewhere in these conditions.

44.11 All payments in respect of the contract during the currency of the contract shall be made through

Electronic Clearing System (ECS) / Electronic Funds Transfer (EFT). The successful tenderer on

award of contract must submit ECS/EFT/RTGS Mandate Form complete in all respects as

detailed at Annexure-J of the tender document. However, if the facility of ECS/EFT/RTGS is not

available at a particular location the payment shall be made by Cheque. In such case the

successful tenderer on award of contract will have to furnish contractor‟s Bank Account Number

53

and Name of the Bank against which all payments in respect of the contract during the currency

of contract shall be made.

45. MAINTENANCE PERIOD

The work shall be maintained after completion for a period of As per Tender notice/NIT by the

contractor and he shall make good any defects, imperfection, shrinkages or faults which may

appear, at his own cost.

46. PRICE VARIATION CLAUSE:

(Circulated as per Railway Board‟s letter No.2007/CE-I/CT/18/Pt.19 Dtd.14.12.2012 & circulated

vide HQ‟s letter No.187/R/465/1/Vo. II Dtd.24.01.2013).

Price variation clause (PVC) shall be applicable only for contracts of value (Contract Agreement

Value) Rs. 50 lakh and more. PVC clause withdrawn, where the completion period is below one

year .(Ref. As per CAO © CSTM‟s Lr.No.CHQ/AC/DP-CR.01/2016-17 Dt.27.9.2017)

46

A.1

Applicability: Price Variation Clause (PVC) shall be applicable only for contracts of value

as prescribed by the Ministry of Railways through instructions / circulars issued

from time to time and irrespective of the contract completion period. Variation in

quantities shall not be taken into account for applicability of PVC in the contract.

Materials supplied free of cost by Railway to the contractors shall fall outside the purview

of Price Variation Clause. If, in any case, accepted offer includes some specific payment

to be made to consultants or some materials supplied by Railway free or at fixed rate, such

payments shall be excluded from the gross value of the work for the purpose of payment /

recovery of price variation.

A.2 Base Month: The Base Month for „Price Variation Clause‟ shall be taken as month of

opening of tender including extensions, if any, unless otherwise stated elsewhere. The

quarter for applicability of PVC shall commence from the month following the month of

opening of tender. The Price Variation shall be based on the average Price Index of the

quarter under consideration.

A.3 Validity: Rates accepted by Railway Administration shall hold good till the completion of

the work and no additional or individual claim shall be admissible on account of

fluctuations in market rates, increase in taxes / any other levies/tolls etc. except that

payment/recovery for overall market situation shall be made as per Price Variation Clause

given hereunder.

A.4 Adjustment for variation in price of material, labour, fuel explosives, detonators, steel,

concreting, ferrous, non – ferrous, insulators, zinc and cement shall be determined in the

manner prescribed.

A.5 Components of various items in a contract on which variation in prices be admissible, shall

be Material, Labour, Fuel, Explosives, Detonators, Steel, Cement & Lime, Concreting,

Ferrous, Non ferrous, Insulator, Zinc, Erection etc. However, for fixed components, no

price variation shall be admissible.

A.6 The percentages of labour component, material component, fuel component etc. in various

types of Engineering Works shall be as under:

Component Percentage

(A) Earthwork Contracts:

Labour Component 50%

Fuel Component 20%

Other Material Components 15%

Fixed Component * 15%

(B) Ballast and Quarry Products Contracts:


Fuel Component 15%

54

Other Material Components 15%


(C) Tunneling Contracts:


Fuel Component 15%

Explosive Component 15%

Detonators Component 5%

Other Material Component 5%


(D) Other Works Contracts:


Material Component 40%

Fuel Component 15%


* It shall not be considered for any price variation.

A.7 Formulae: The Amount of variation in prices in several components (labour material

etc) shall be worked out by the following formulae:

(i) W x (Lq – Lb) Lc

L = ------------------ x --------

Lb 100

(ii) W x (Mq – Mb) Mc

M = ------------------ x --------

Mb 100

(iii) W x (Fq – Fb) Fc

F = ------------------ x --------

Fb 100

(iv) W x (Eq – Eb) Ec

E = ------------------ x --------

Eb 100

(v) W x (Dq – Db) Dc

D = ------------------ x --------

Db 100

(vi) S = Sw x ( Sq – Sb)

(vii) C = Cv x (Cq – Cb ) / Cb

For Railway Electrification Works:

(viii) T = [(Cs – Co) / Co x 0.4136] x Tc

(ix) R = [(Rt – Ro) / Ro + (Zt – Zo)/ Zo x 0.06] x Rc

(x) N = [(Pt – Po / Po)] x Nc

(xi) Z = [(Zt – Zo)/ Zo] x Zc

(xii) I = [ (It – Io) / It] x 85

Where,

L Amount of price variation in Labour.

M Amount of price variation in Materials.

F Amount of price variation in Fuel.

E Amount of price variation in Explosives.

D Amount of price variation in Detonators.

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S Amount of price variation in Steel.

C Amount of price variation in Cement.

T Amount of price variation in Concreting.

R Amount of price variation in Ferrous Items.

N Amount of price variation in Non-Ferrous Items.

Z Amount of price variation in Zinc.

I Amount in price variation in Insulator.

Lc % of Labour Component.

Mc % of Material Component.

Fc % of Fuel Component.

Ec % of Explosive Component.

Dc % of Detonators Component.

Tc % of Concreting Component.

Rc % of Ferrous Component.

Nc % of Non Ferrous Component.

Zc % of Zinc Component.

W Gross value of work done by contractor as per on-account bill(s),

Excluding cost of materials supplied by Railway at fixed price, minus the

price values ofcement and steel. This will also exclude specific payment,

if any, to be madeto the consultants engaged by contractors (such payment

shall be indicatedin the contractor‟s offer).

Lb Consumer Price Index Number for Industrial Workers - All India :

Published inR.B.I. Bulletin for the base period.

Lq Consumer Price Index Number for Industrial Workers - All India :

Published inR.B.I. Bulletin for the average price index of the 3 months of

the quarter under consideration.

Mb Index Number of Wholesale Prices – By Groups and Sub-Groups : All

commodities – as published in the R.B.I. Bulletin for the base period.

Mq Index Number of Wholesale Prices – By Groups and Sub-Groups : All

commodities – as published in the R.B.I. Bulletin for the average price

index of the 3 months of the quarter under consideration.

Fb Index Number of Wholesale Prices – By Groups and Sub-Groups for Fuel

andPower as published in the R.B.I. Bulletin for the base period.

Fq Index Number of Wholesale Prices – By Groups and Sub-Groups for Fuel

andPower as published in the R.B.I. Bulletin for the average price index of

the 3months of the quarter under consideration.

Eb Cost of explosives, as fixed by DGS&D in the relevant rate contract of the

Firm from whom purchases of explosives are made by the contractor for

the base period.

Eq Cost of explosives, as fixed by DGS&D in the relevant rate contract of the

Firm from whom purchases of explosives are made by the contractor for

theaverage price index of the 3 months of the quarter under consideration.

Db Cost of detonators, as fixed by DGS&D in the relevant rate contract of the

firm from whom purchases of detonators are made by the contractor for the

base period.

Dq Cost of detonators, as fixed by DGS&D in the relevant rate contract of the

firm from whom purchases of detonators are made by the contractor for the

average price index of the 3 months of the quarter under consideration.

Sw Weight of steel in tonne, supplied by the contractor as per the „on-account‟

bill for the month under consideration.

56

Sq SAIL‟s (Steel Authority of India Limited) ex-works price plus Excise Duty

thereof (in rupees per tonne) for the relevant category of steel supplied by

the contractor, as prevailing on the first day of the month in which the steel

was purchased by the contractor (or) as prevailing on the first day of the

month in which steel was brought to the site by the contractor, whichever

is lower.

In case, there is no notification by SAIL for the month under consideration,

the price of steel, as notified in the last available month shall be taken.

Sb SAIL‟s ex-works price plus Excise Duty thereof (in Rs. per tonne) for the

relevant category of steel supplied by the contractor as prevailing on the

first day of the month in which the tender was opened.

In case, there is no notification by SAIL for the month under consideration,

the price of steel, as notified in the last available month shall be taken.

Cv Value of Cement supplied by Contractor as per on account bill in the

quarterunder consideration.

Cb Index No. of Wholesale Price of sub-group (of Cement & Lime) as

Published in RBI Bulletin for the base period.

Cq Index No. of Wholesale Price of sub-group (of Cement & Lime) as

Published in RBI Bulletin for the average price index of the 3 months of

the quarter under consideration.

Cs RBI wholesale price index for cement & lime for the month which is six

months prior to date of casting of foundation.

Co RBI wholesale price index for cement & lime for the month which is one

month prior to date of opening of tender

Rt IEEMA price index for Iron & Steel for the month which is two months

prior to date of inspection of material.

Ro IEEMA price index for Iron & Steel for the month which is one month

prior to-date of opening of tender.

Pt IEEMA price for Copper wire bar for the month which is two months prior

to date of inspection of material.

Po IEEMA price for Copper wire bar for the month which is one month prior

to date of opening of tender.

Zt IEEMA price for Zinc for the month which is two months prior to date of

inspection of material.

Zo IEEMA price for Zinc for the month which is one month prior to date of

opening of tender.

It RBI wholesale price index for Structural Clay Products for the month

which istwo months prior to date of inspection of material.

Io RBI wholesale price index for Structural Clay Products for the month

which is one month prior to date of opening of tender.

A.8 The demands for escalation of cost shall be allowed on the basis of provisional indices

made available by Reserve Bank of India. Any adjustment needed to be done based

on the finally published indices shall be made as and when they become available.

A.9 Relevant categories of steel for the purpose of operating Price Variation formula, as

mentioned in this Clause, based on SAIL‟s ex- works price plus Excise Duty thereof,

shall be as under:

SL Category of Steel Supplied In Railway

Work

Category of steel produced by SAIL Whose Ex-

Works Price Plus Excise Duty Would Be

Adopted to Determine Price Variation.

57

1 Reinforcement bars and other rounds TMT 8 mm IS 1786 FE 415/FE 500

2 All types and sizes of angles. Angle 65 x 65 x 6 mm IS 2062 E250A SK

3 All types and sizes of plates PM Plates above 10-20 mm IS 2062 E250A SK

4 All types and sizes of channels & joists. Channels 200 x 75 mm IS 2062 E250A SK

5 Any other section of steel not covered in

the above categories and

excluding HTS

Average of price for the 3 categories covered

under SL 1, 2&3 above.

A.10 Price Variation During Extended Period of Contract :

The Price adjustment as worked out above, i.e. either increase or decrease shall be

applicable up to the stipulated date of completion of work including the extended period of

completion where such extension has been granted under Clause 17-A of the

General Conditions of Contract. However, where extension of time has been granted due to

contractor‟s failure under Clause 17-B of the Standard General Conditions of Contract,

price adjustment shall be done as follows:

(a) In case the indices increase above the indices applicable to the last month of

original completion period or the extended period under Clause 17-A, the price

adjustment for the period of extension granted under clause 17-B shall be limited

to the amount payable as per the Indices applicable to the last month of original

completion period or the extended period under Clause 17-A of the standard

General Conditions of Contract; as the case may be.

(b) In case the indices fall below the indices applicable to the last month of original /

extended period of completion under Clause 17-A, as the case may be; then the

lower indices shall be adopted for the price adjustment for the period of extension

under Clause 17-B of the Standard General Conditions of Contract.

46A.7- Rly.Bds Lr.No.2017.CE-I.CT.4.GST Dt.5.7.2017 –

Subsequent to enactment of GST Act, 2017, Board (ME & FC) has approved revision to para 46A.9 and terms

SQ & SB mentioned in para 46A.7 of clause 46A, Part-11 of Indian Railways Standard General Conditions of

Contract. The revised para 46A.9 and terms SQ & SB mentioned in para 46A.7 of clause 46A, Part-11 of

Indian Railways Standard General Conditions of Contract, July 2014 shall be read as under:

46A.7: Formula:

SQ SA1L‟s (Steel Authority of India Limited) ex-works price plus applicable

GST and Cess on GST (if any) thereof (in rupees per tonne) for the relevant category of steel supplied by

the contractor, as prevailing on the first day of the month in which the steel was purchased by the contractor

(or) as prevailing on the first day of the month in which steel was brought to the site by the contractor,

whichever is lower .

In case, there is no notification by SAIL for the month under consideration, the price of steel, as notified

in the last available month shall be taken

SB SAIL‟s ex-works price plus applicable GST and Cess on GST (if any) thereof (in Rs. per tonne) for the

relevant category of steel supplied by the contractor as prevailing on the first day of the month in which the

tender was opened .

In case, there is no notification by SAIL for the month under consideration, the price of steel, as notified in the

last available month shall be taken

46A.9: Relevant categories of steel for the purpose of operating Price Variation formula, as mentioned in this

Clause, based on SAIL‟s ex-works price plus applicable GST and Cess on GST (if any) thereof, shall be as

under :

SL Category Of Steel

Supplied In Railway Work

Category Of Steel Produced By SAIL Whose Ex-Works Price

Plus applicable GST and Cess on GST (if any) Would Be

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Adopted To Determine Price Variation

1 Reinforcement bars and other

rounds

Tmt 8 MM is 1786 Fe 415/Fe 500.

2. All types and sizes of angles PM Plates above 10-20 mm IS 2062, E250 A SK

3 All types and sizes

of plates

PM Plates above 10-20 mm IS 2062 E250A SK

4 All types and sizes

Of channels and joists

Channels 200 x 75 mm IS 2062 E250A SK

5 Any other section of steel not

covered in the above categories

and excluding HTS

Average of price for the 3

categories covered under SL 1,2 & 3 above.

47. FORCE MAJEURE CLAUSE

If at any time, during the continuance of this contract, the performance in whole or in part by either party

of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of

public enemy, civil commotion, sabotage, serious loss or damage by fire, explosions, epidemics, strikes,

lockouts or acts of God (hereinafter, referred to events) provided, notice of the happening of any such

event is given by either party to the other within 60 days from the date of occurrence thereof, neither

party shall by reason of such event, be entitled to terminate this contract nor shall either party have any

claim for damages against the other in respect of such non-performance of delay in performance, and

works under the contract shall be resumed as soon as practicable after such event has come to an end or

ceased to exist, and the decision of the Engineer as to whether the works have been so resumed or not

shall be final and conclusive, provided further that if the performance in whole or in part of any

obligation under this contract is prevented or delayed by reason of any such event for a period exceeding

90 days, either party may at its option terminate the contract by giving notice to the other party.

48. TEMPORARY LABOUR COLONY:

The contractor may be allowed to put temporary labour colony on their request, but it will be

binding on them to remove the temporary hutments, jungles, etc. from the Railway land before

finalization of final bill.

49. WORK PREPARED AWAY FROM THE SITE

The contractor shall give the Engineer written notice of the preparation or manufacture at a place

away from site, of any materials or components to be used on the works, stating the place & time

of preparation or manufacture, so that the Engineer may inspect all stages of the production

process. Failure to give such notice may result in the rejection of the materials or components.

50. CONSTRUCTION PROGRAMME

Construction work should be planned in such a way, that there will be unhindered progress of the

bridge construction. For this purpose, construction programme will be finalised by the contractor

in consultation with Engineer of CENTRAL RAILWAY, Mumbai whose decision will be final &

binding.

Apart from the above, the contractor shall afford all reasonable facilities to other contractors

employed by CENTRAL RAILWAY, Mumbai or by any other authority to execute work on the

site. This includes instrumentation, testing, etc. In case of disputes, decisions of the Engineer

shall be final & binding.

51. COMPLETION DRAWINGS

Contractor should submit to Railways 1 set of completion drawings (all detailed drawings) after

completion of work, on polyester based tracing films (75 microns thick, one side mat of superior

quality) in black indelible ink duly incorporating all additions and alterations in red ink along

with a copy of the same on a CD, 6 blue prints and 1 copy on RTF. It will be paid under relevant

item.

52. DELAYED COMPLETION AND LIQUIDATED DAMAGES

The Railway administration reserve right to levy token penalty to be recovered from the

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contractor as deemed fit based on the merit of the case while granting extension under clause 17

(B) of GCC (delay due to contractor). Particularly attention is invited to Clause 17 of General

Conditions of Contract (Updated up to the date) in this connection. Regarding liquidated damages

referred to in clause 17-B, it is clarified that the Contract value mentioned therein refers to the

overall contract value.

53. HANDING OVER OF WORK

In addition to what has been stipulated in clause 40 of General Condition of Contract, it is made

clear that all the works and materials before being finally taken over by CENTRAL RAILWAY

will be entirely liability of the contractor for guarding, maintaining and making good any

damages of any magnitude. It is however understood that before taking over such work

CENTRAL RAILWAY will not put it to its regular use as distinct from casual or incidental one

except as specially mentioned elsewhere in this contract or mutually agreed to.

54. ALTERNATIVE DUE TO REJECTED WORK

In the event of any sub-structure or super-structure are abandoned on account of rejection by the

Railway, the extra cost involved in providing further alternative arrangements shall be borne by

the Contractor. The rates offered shall be deemed to have provided for this contingency.

55. ISSUE OF IDENEITY CARDS BY CONTRACTORS

(i) The Contractor is bound to issue Identity card to each and every person employed by him

and deployed for execution of the Contract work as per the prescribed format provided in the

tender document (Annexure-IX), at his cost. Failure on the part of the Contractor to issue Identity

cards to their employees will be treated as breach of contract conditions and therefore will be

dealt as per Clause No.62 (vii) of General Conditions of Contract.

(ii) It is mandatory on the part of every employee, deployed by the Contractors to keep in his

possession the Identity card, issued by the Contractor throughout the execution of the work.

Failure to possess such Identity will be treated as unauthorised presence in the Railway premises.

Such persons shall be liable for prosecution as per law.

(iii) It is mandatory for the Contractors to submit the list of the employees issued with the

Identity cards and deployed for execution of the particular contract, to the Railway‟s Engineer at

site before commencement of the work and also for any subsequent changes made during the

execution of the work.

No claims whatsoever arising out of implementation of special conditions pertaining to issue of

Identity cards shall be admissible.

56. DETERMINATION OF CONTRACT OWING DEFAULT OF CONTRACTOR

(Amendments clause No.62 of General Condition of Contract)

56.1 If the Contractor should: - .

(i) Becomes bankrupt or insolvent, or

(ii) Make an arrangement with of assignment, in favour of his creditors, or agree to carry out

the contract under a Committee of Inspection of his creditors, or

(iii) Being a Company or Corporation, go into liquidation (other than a voluntary liquidation for

the purposes of amalgamation or reconstruction), or

(iv) Have an execution levied on his goods or property on the works, or

(v) Assign the contract or any part thereof otherwise than as provided in Clause 7 of GCC, or

(vi) Abandon the contract, or

(vii) Persistently disregard the instructions of the Engineer, or contravene any provision of the

contract, or

(viii) Fail to adhere to. the agreed programme of work by a margin of 10% of the stipulated

period, or

(ix) Fail to remove materials from the site or to pull down and replace work after receiving

from the Engineer notice to the effect that the said materials or works have been

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condemned or rejected under Clause 25and 27 of these Conditions, or

(x) Fail to take steps to employ competent or additional staff and labour as required under

clause 26 of the Conditions, or

(xi) Fail to afford the Engineer or Engineer's representative proper facilities for inspecting the

works or any part thereof as required under clause 28 of the Conditions, or

(xii) Promise, offer or give any bribe, commission, gift or advantage either himself or through

his partner, agent or servant to any officer or employee of the Railway or to any person on

his or on their behalf in relation to the execution of this or any other contract with this

Railway.

(xiii) (A) At any time after the tender relating to the contract, has been signed and submitted by

the Contractor, being a partnership firm admit as one of its partners or employ under it or

being an incorporated company elect or nominate or allow to act as one of its directors or

employ under it in any capacity whatsoever any retired engineer of the gazetted rank or any

other retired gazetted officer working before his retirement, whether in the executive or

administrative capacity, or whether holding any pensionable post or not, in the Railways for

the time being owned and administered by the President of India before the expiry of two

years from the date of retirement from the said service of such Engineer or Officer unless

such Engineer or Officer has obtained permission from the President of India or any officer

duly authorized by him in this behalf to become a partner or a director or to take

employment under the contract as the case may be, or

(B) Fail to give at the time of submitting the said tender:-

a)The correct information as to the date of retirement of such retired engineer or retired officer

from the said service, or as to whether any such retired engineer or retired officer was under the

employment of the Contractor at the time of submitting the said tender, or

b) The correct information as to such engineers or officers obtaining permission to take

employment under the Contractor, or

c) Being a partnership firm, the correct information as to, whether any of its partners was such a

retired engineer or a retired officer, or

d) Being in incorporated company, correct information as to whether any of its directors was

such. a retired engineer or a retired officer, or

e)Being such a retired engineer or retired officer suppress and not disclose at the time of

submitting the said tender the fact of his being such a retired engineer or a retired officer or make

at the time of submitting the said tender a wrong statement in relation to his obtaining permission

to take the contract or if the Contractor be a partnership firm or an incorporated company to be a

partner or director of such firm or company as the case may be or to seek employment under the

Contractor.

Then and in any of the said cases, the Engineer on behalf of the Railway may serve the

Contractor with a notice (Proforma at Annexure IX) in writing to that effect and if the

Contractor does not within seven days after the delivery to him of such notice proceed to make

good his default in so far as the same is capable of being made good and carry on the work or

comply with such directions as aforesaid to the entire satisfaction of the Engineer, the Railway

shall be entitled after giving 48 hours notice (Proforma at Annexure X) in writing under the hand

of the Engineer to rescind the contract as a whole or in part or parts (as may be specified in such

notice) and after expiry of 48 hours notice, a final termination notice (Proforma at Annexure-XI)

should be issued.

56.2 Right of Railway after rescission of contract owing to default of Contractor

In the event of any or several of the courses, referred to in sub-clause (1) of this clause, being adopted:-

(a) The Contractor shall have no claim to compensation for any loss sustained by him by reason of his





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having purchased or procured any materials or entered into any commitments or made any advances on

account of or with a view to the execution of the, works or the performance of the contract and Contractor

shall not be entitled to recover or be paid any sum for any work thereto for actually performed under the

contract unless and until the Engineer shall have certified the performance of such work and the value

payable in respect thereof and the Contractor shall only be entitled to be paid the value so certified.

(b) The Engineer or the Engineer's Representative shall be entitled to take possession of any materials,

tools, implements, machinery and buildings on the works or on the property on which these are being or

ought to have been executed, and to retain and employ the same in the further execution of the works or

any. part thereof until the completion of the works without the Contractor being entitled to any

compensation for the use and employment thereof or for wear and tear or destruction thereof.

(c) The Engineer shall as soon as may be practicable after removal of the Contractor fix and determine

ex-parte or by or after reference to the parties or after such investigation or enquiries as he may consider

fit to make or institute and shall certify what amount (if any) had at the time of recession of-the contract

been reasonably earned by or would reasonably accrue to the Contractor in respect of the work then

actually done by him under the contract and what was the value of any unused, or partially used

materials, any constructional plant and any temporary works upon the site. The legitimate amount due to

the contractor after making necessary deductions and certified by the engineer should be released

expeditiously.

57. SETTLEMENT OF DISPUTES

57.1Settlement of disputes and differences arising out of contract shall be done as per

clauses 63 and 64 of General Conditions of Contract (Updated up to the date).

57.2. Claims to be restricted to 20% of contract value- The provision of Clauses 63 & 64 of General

Conditions of Contract will be applicable only for settlement of claims or disputes between the parties for

value less than or equal to 20% of the value of the contract and when claims of disputes are of value more

than 20% of the value of the contract, provision of clause 63 & 64 and other relevant clause of the

General Conditions of Contract will not be applicable and arbitration will not be a remedy for settlement

of such disputes.

57.3 Excepted matters not to be referred to arbitration- In terms of clause 63 of General Conditions

of Contract (Updated upto the date), the disputes and differences, for which provision has been made in

following clauses of General Conditions of the contract of the contract, shall be deemed as „Excepted

matters‟ and decisions of the Railway authority thereon shall be final and binding on the contractor and

these „Excepted matter‟ shall stand specifically excluded from the purview of the arbitration clause and

not referred to arbitration.

1 Clause 8 Assistance by the Railway for the Stores to be obtained

by the Contractor

2 Clause 18(1) Illegal Gratification

3 Clause 18(2) Monetary dealings with any employee of the Railway

4 Clause 22(5) Meaning and intent of specification and drawings

5 Clause 39(1) Rates for extra items of works

6 Clause 39(2) Payment to the Contractor for work executed before

determination of rates

7 Clause 43(2) Signing of “No Claim” Certificate

8 Clause 45(a) Objections to recorded measurements within 7days

9 Clause 55 Provisions of payments of Wages Act

10 Clause 55-A(5) Recovery from Contractor wages paid to Contractor‟s

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labour

11 Clause 57 Provision of Workmen‟s Compensation Act

12 Clause 57-A Provision of Mines Act

13 Clause 61(1) Right of Railway to determine the contract

14 Clause 61(2) Payment on determination of contract

15 Clause 62(1) to

(xiii)(B) or (clause

52 above)

Determination of contract owing to default of Contractor

57.4. In terms of clause 63 of General Conditions of Contract (updated up to the date of opening of

tender), the disputes and differences, for which provision has been made in “Special Conditions

of Contract” included in tender documents, shall also be deemed as „Excepted matters‟ and

decisions of the Railway authority thereon shall be final and binding on the contractor and these

„Excepted matter‟ shall stand specifically excluded from the purview of the arbitration clause and

not referred to arbitration.

57.5. Arbitrators to be appointed only by General Manager of Railways

57.6. The Claimant Contractor shall seek reference to Arbitration to settle the disputes only within the

ambit of conditions of mentioned above.

Recently Railway Board has issued letter No.2015/CE-I/CT/ARB/18 Dtd.11.11.2016 in connection

with Modification of Clause 64 of GCC for dealing of arbitration cases. The modified

clause No. 64 of GCC is reproduced below. 64.(1): Demand For Arbitration :

64. (1) (i) :

In the event of any dispute or difference between the parties hereto as to the

construction or operation of this contract, or the respective rights and liabilities

of the parties on any matter in question, dispute or difference on any account

or as to the withholding by the Railway of any certificate to which the

contractor may claim to be entitled to, or if the Railway fails to make a

decision within 120 days, then and in any such case, but except in any of the

“excepted matters” referred to in Clause 63 of these Conditions, the contractor,

after 120 days but within 180 days of his presenting his final claim on disputed

matters shall demand in writing that the dispute or difference be referred to

arbitration.

64.(1) (ii) (a) :

The demand for arbitration shall specify the matters which are in question, or

subject of the dispute or difference as also the amount of claim item-wise.

Only such disputeor difference, in respect of which the demand has been

made, together with counter claims or set off, given by the Railway, shall be

referred to arbitration and other matters shall not be included in the reference.

64.(1) (ii) (b) :

The parties may waive off the applicability of sub-section 12(5) of Arbitration

and Conciliation (Amendment) Act 2015. If they agree for such waiver, in

writing after dispute having arisen between them, in the format given under

below clause of these conditions.

64. (1) (iii) (a) :

The Arbitration proceedings shall be assumed to have commenced from the

63

day, a written and valid demand for arbitration is received by the Railway.

64. (1) (iii) (b) :

The claimant shall submit his claim stating the facts supporting the claims

along with all the relevant documents and the relief or remedy sought against

each claim within a period of 30 days from the date of appointment of the

Arbitral Tribunal.

64. (1) (iii) (c) :

The Railway shall submit its defence statement and counter claim(s), if any,

within a period of 60 days of receipt of copy of claims from Tribunal

thereafter, unless otherwise extension has been granted by Tribunal.

64. (1) (iii) (d) :

Place of Arbitration : The place of arbitration would be within the

geographical limits of the Division of the Railway where the cause of action

arose or the Headquarters of the concerned Railway or any other place with the

written consent of both the parties.

61.(1) (iv) :

No new claim shall be added during proceedings by either party. However, a

party may amend or supplement the original claim or defence thereof during

the course of arbitration proceedings subject to acceptance by Tribunal having

due regard to the delay in making it.

64.(1) (v) :

If the contractor(s) does/do not prefer his/their specific and final claims in

writing, within a period of 90 days of receiving the intimation from the

Railways that the final bill is ready for payment, he/they will be deemed to

have waived his/their claim(s) and the Railway shall be discharged and

released of all liabilities under the contract in respect of these claims.

64.(2) :Obligation During Pendency Of Arbitration :

Work under the contract shall, unless otherwise directed by the Engineer,

continue during the arbitration proceedings, and no payment due or payable by

the Railway shall be withheld on account of such proceedings, provided,

however, it shall be open for Arbitral Tribunal to consider and decide whether

or not such work should continue during arbitration proceedings.

64. (3) :Appointment of Arbitrator :

64. (3) (a) : Appointment of Arbitrator where applicability of section 12(5) of

Arbitration and conciliation Act has been waived off:

64.(3) (a) (i) :

In cases where the total value of all claims in question added together does not

exceed Rs.1,00,00,000.00 (Rupees One Crore only), the Arbitral Tribunal shall

consist of a Sole Arbitrator who shall be a Gazetted Officer of Railway not

below JA Grade, nominated by the General Manager. The sole arbitrator shall

be appointed within 60 days from the day when a written and valid demand

for arbitration is received by GM.

64.(3) (a) (ii) :

64

In cases not covered by the Clause 64(3)(a)(i), the Arbitral Tribunal shall

consist of a Panel of three Gazetted Railway Officers not below JA Grade or 2

Railway Gazetted Officers not below JA Grade and a retired Railway Officer,

retired not below the rank of SAG Officer, as the arbitrators. For this purpose,

the Railway will send a panel of at least four (4) names of Gazetted Railway

Officers of one or more departments of the Railway which may also include

the name(s) of retired Railway Officer(s) empanelled to work as Railway

Arbitrator to the contractor within 60 days from the day when a written and

valid demand for arbitration is received by the GM.

Contractor will be asked to suggest to General Manager at least 2 names out of

the panel for appointment as contractor‟s nominee within 30 days from the

date of dispatch of the request by Railway. The General Manager shall appoint

at least one out of them as the contractor‟s nominee and will, also

simultaneously appoint the balance number of arbitrators either from the panel

or from outside the panel, duly indicating the „presiding arbitrator‟ from

amongst the 3 arbitrators so appointed. GM shall complete this exercise of

appointing the Arbitral Tribunal within 30 days from the receipt of the names

of contractor‟s nominees. While nominating the arbitrators, it will be necessary

to ensure that one of them is from the Accounts Department. An officer of

Selection Grade of the Accounts Department shall be considered of equal

status to the officers in SA grade of other departments of the Railway for the

purpose of appointment of arbitrator.

64 (3) (b) : Appointment of Arbitrator where applicability of section 12 (5) of A & C Act

has not been waived off:

The Arbitral Tribunal shall consists of Panel of three (3) retired Railway

Officer, retired not below the rank of SAG Officer, as the arbitrators. For this

purpose, the Railway will send a panel of at least four (4) names of retired

Railway Officer(s) emplanelled to work as Railway Arbitrator duly indicating

their retirement date to the contractor within 60 days from the day when a

written and valid demand for arbitration is received by the GM.

Contractor will be asked to suggest to General Manager at least 2 names out of

the panel for appointment as contractor‟s nominee within 30 days from the

date of dispatch of the request by Railway. The General Manager shall

appoint at least one out them as the contractor‟s nominee and will, also

simultaneously appoint the balance number of arbitrators either from the panel

or from outside the panel, duly indicating the presiding arbitrator from

amongst the 3 arbitrators so appointed GM shall complete this exercise of

appointing the Arbitral Tribunal within 30 days from the receipt of the names

of contractor‟s nominees. While nominating the arbitrators, it will be

necessary to ensure that one of them has served in the Account Department.

64.(3) (c) (i)

If one or more of the arbitrators appointed as above refuses to act as arbitrator,

withdraws from his office as arbitrator, or vacates his/their office/offices or

is/are unable or unwilling to perform his functions as arbitrator for any reason

whatsoever or dies or in the opinion of the General Manager fails to act

without undue delay, the General Manager shall appoint new

arbitrator/arbitrators to act in his/their place in the same manner in which the

earlier arbitrator/arbitrators had been appointed. Such re-constituted Tribunal

may, at its discretion, proceed with the reference from the stage at which it

65

was left by the previous arbitrator (s).

64.(3) (c) (ii) : (a) The Arbitral Tribunal shall have power to call for such evidence by way of

affidavits or otherwise as the Arbitral Tribunal shall think proper, and it shall

be the duty of the parties hereto to do or cause to be done all such things as

may be necessary to enable the Arbitral Tribunal to make the award without

any delay. The proceedings shall normally be conducted on the basis of

documents and written statements.

(b) Before proceeding into the merits of any dispute, the Arbitral Tribunal shall

first decide and pass its orders over any plea submitted / objections raised by

any party, if any, regarding appointment of Arbitral Tribunal, validity of

arbitration agreement jurisdiction and scope of the Tribunal to deal with the

dispute(s) submitted to arbitration applicability of time „limitation‟ to any

dispute, any violation of agreed procedure regarding conduct of the arbitral

proceedings or plea for interim measures of protection and record its orders in

day to day proceedings. A copy of the proceedings duly signed by all the

members of tribunal should be provided to both the parties.

64. (3) (c) (iii) (i) Qualification of Arbitrator (s)

(a) Serving Gazetted Railway Officers of note below JA Grade level.

(b) Retired Railway Officer not below SA Grade level, three years after his

date of retirement.

(c) Age of arbitrator at the time of appointment shall be below 70 years.

(ii) An arbitrator may be appointed notwithstanding the total number of

arbitration cases in which he has been appointed in the past.

(iii)While appointing arbitrator(s) under Sub-Clause 64. (3) (a) (i), 64 (3) (a)

(ii) &64 (3) (b) above, due care shall be taken that he/they is/are not the

one/those who had an opportunity to deal with the matters to which the

contract relates or who in the course of his/their duties as Railway servant(s)

expressed views on all or any of the matters under dispute or differences. The

proceedings of the Arbitral Tribunal or the award made by such Tribunal will,

however, not be invalid merely for the reason that one or more arbitrator had,

in the course of his service, opportunity to deal with the matters to which the

contract relates or who in the course of his/their duties expressed views on all

or any of the matters under dispute.

64.(3) (d) (i) : The arbitral award shall state item wise, the sum and reasons upon which it is

based. The analysis and reasons shall be detailed enough so that the award

could be inferred therefrom.

64.(3) (d) (ii) : A party may apply for corrections of any computational errors, any

typographical or clerical errors or any other error of similar nature occurring in

the award of a Tribunal and interpretation of a specific point of award to

Tribunal within 60 days of receipt of the award.

64. (3) (d) (iii) :

A party may apply to Tribunal within 60 days of receipt of award to make an

additional award as to claims presented in the arbitral proceedings but omitted

from the arbitral award.

66

64. (4) :

In case of the Tribunal, comprising of three Members, any ruling on award

shall be made by a majority of Members of Tribunal. In the absence of such a

majority, the views of the Presiding Arbitrator shall prevail.

64. (5) : Where the arbitral award is for the payment of money, no interest shall be

payable on whole or any part of the money for any period till the date on

which the award is made.

64. (6) : (a) The cost of arbitration shall be borne by the respective parties. The cost

shall inter-alia include fee of the arbitrator(s), as per the rates fixed by Railway

Board from time to time and the fee shall be borne equally by both the parties,

provided parties sign an agreement in the format given at Annexure II to these

condition after / while referring these disputes to Arbitration. Further, the fee

payable to the arbitrator(s) would be governed by the instructions issued on the

subject by Railway Board from time to time irrespective of the fact whether

the arbitrator(s) is / are appointed by the Railway Administration or by the

court of law unless specifically directed by Hon‟ble court otherwise on the

matter.

(b) (i) Sole Arbitrator shall be entitled for 25% extra fee over the fee

prescribed by Railway Board from time to time.

(ii) Arbitrator tribunal shall be entitled 50% extra fee if Award is decided

within six months.

64.7 :

Subject to the provisions of the aforesaid Arbitration and Conciliation Act

1996 and the rules thereunder and relevant para of General Conditions of

Contract (GCC) and any statutory modifications thereof shall apply to the

appointment of arbitrators and arbitration proceedings under this Clause.

58. SALES TAX/TUR OVER/LOCAL TAX OR ANY OTHER TAX, ETC. –

As shown at Sr.No.68 A

59. SPECIAL CONDITIONS FOR TENDER DOCUMENT SUBMITTED ONLINE

(a) These special conditions are applicable to tender document and considered as part of it,

which is submitted online.

(b) Tenderers may note that permitting of online submission of tender document is an added

facility for convenience of Tenderer/s. Railway, however, reserves right to extend this facility for

selected works or continue only with direct sale of tender forms. In case, tender document is

incomplete due to network failure or delay or incomplete document submission, whatsoever,

Railway shall not be responsible in anyway. Railway shall not be responsible for any

direct/indirect loss of business/profit resulting from inability to use this facility.

(c) The Tenderer/s shall download & print the Tender document solely for the purpose of

bidding for above work and downloaded document shall not be used, copied or reproduced for

any other purpose.

(d) The end of tender document is indicated by “End of Tender Document” marker.

Tenderer/s should carefully see that above marker appears on the last page of downloaded tender

document to ensure that downloaded document is complete. Tenderer is suggested to check the

integrity and completeness of document before submission.

(e) The tender document downloaded from website though does not bear signature of Rly

authority shall have same authority as having directly purchased from Rly office. Tenderers

while submitting his offer must upload certified and duly signed/ attested copies of all

supporting documents.

(f) The Tenderer/s are required to pay non-refundable cost of tender document in the form

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prescribed in tender notice while uploading their offer. In case they fail to furnish the requisite

cost of tender document in prescribed form, their offer shall be rejected. The cost of EMD shall

not be merged with cost of tender form and shall be separately furnished.

(g) The Tenderer/s shall maintain the integrity of tender document and shall not make any

change/addition/deletion/tampering, whatsoever, in the submitted documents. The Tenderer/s

offer shall be rejected and full earnest money shall be forfeited, in case it is detected after

submission of offer, that they have made any modification in submitted documents. In case such

modification is noticed even after award of contract, Rly is liable to terminate the contract on

contractor‟s default. In addition Railway reserves the right to take action against the firm as

deemed fit, which may include Banning of Business Dealings with the firm and the firm is also

liable to be prosecuted as per the law. After award of work agreement will be prepared based on

the master copy of tender document available in the Railway‟s office. In case, any discrepancy is

noted in tender document submitted by Tenderer, the Master document kept with Rly shall

prevail and decision of Rly thereon shall be final and binding on Tenderer/Contractor.

(h) The Tenderer/s shall not be reimbursed with the cost of stationery, uploading, scanning,

etc. Offer of Tenderer/s is liable to be rejected by Railway, if tender document is not submitted

as per instructions contained in the tender document. Further Tenderer shall bear expenses of

Internet connection and telephone charges, if any for uploading and submission of tender

document. (i) The Tenderer/s shall keep themselves updated about any modification in tender notice

and tender document, issued by Railway through newspapers, website or E-mail or any other means and

shall act accordingly. It is the responsibility of the Tenderer to check any correction or any modifications

published subsequently in Web site and the same shall be taken into account while submitting the tender.

Tenderers‟ offer is liable to be rejected if they have not enclosed all the corrections/corrigendum along

with downloaded tender documents.

(j) The “Additional Conditions for Tender Document downloaded from Website” must be

completely read and understood by the Tenderer and Railway shall not be liable to for any incorrect

submission of tender document.

(k) The following declaration should be given by the Tenderer while submitting the tender:

Declaration I/We have uploaded the tender document on website https://www.ireps.gov.in and I/We have not

tampered/modified the tender forms in any manner. In case the document is found to be

tampered/modified, I/We understand that my/our tender is liable to be rejected and full earnest money

deposit will be forfeited and I/we am/are liable to be banned from doing business with Railways and/or

prosecuted.

Signature of Tenderer

60. SPECIAL CONDITION OF CONTRACT FOR DRAFTING THE VEHICLE AND

EQUIPMENT OF CONTRACTOR IN CASE OF ACCIDENT/NATURAL CALAMITIES

INVOLVING HUMAN LIVES.

i) Railway reserves the right to withdraw/draft/take over possession of any of the vehicles and

equipments of the contractor deployed by him at the work site in case of Railway

accident/natural calamities involving loss of human lives occur and deploy, utilize, engage

them for work of relief, restoration of Railway service etc. The said vehicles and equipments

along with Drivers/operators shall be immediately handed over to Railway Administration on

advice of Engineer or Engineer‟s Representative. The decision of the Railway as to type,

number of vehicle and period of engagement shall be final and binding on the contractor.

ii) The crew, fuel and maintenance of the vehicles during the above period shall be provided by

the Contractor to the satisfaction of Railways.

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iii) The Contractor shall be paid hire charges for the drafted vehicles/equipment by operating

suitable Non-Schedule items at the rates decided mutually between the Engineer and the

Contractor. Operation of Non-Schedule item will be approved with the vetting of associate

finance by DY. CE(C) operating the contract. However, if the Contractor is not satisfied with

Engineer‟s decision, he may appeal to the CAO(C) within 30 days of getting the decision of

the Engineer supported by the analysis of the rates claimed. The CAO(C)‟s decision after

hearing both the parties in the matter would be final and binding on the contractor.

iv) In case Railway withdraws/drafts/takes possession of Contractor‟s vehicle/equipment, log

book will be maintained by Railway‟s representative and it will be jointly signed by

Railway‟s authorized representative & contractor‟s driver of vehicle/operator of equipment.

Payment will be made accordingly on agreed rates.

v) The contractor shall provide following information about the vehicle/equipment available

with them at the time of entering into contract. Sr.N

o

.

Particulars of

Vehicle/

equip

ment

No. of

Unit

Kind/ Make Capacity Age&

Co

ndi

tio

n

Present

Location

Remarks

61. Approval of Drawings

61.1 It should be specifically noted that some of the detailed drawings may not have been finalized by

the Railways and will, therefore, be supplied to the contractor as and when they are finalized. No

compensation whatsoever on this account shall be payable by the Railway administration.

61.2 No claim whatsoever shall be entertained by the Railway on account of any delay or hold up of

the work / works arising out of delay in approval of drawings, changes, modifications, alterations,

additions, omission and the site layout plans or details drawings and design and/or late supply of

such materials as are required to be arranged by the Railway or due to any other factor on

Railway account.

62. No claim for idle labours and/or idle machinery etc. on any account will be entertained. Similarly,

no claim shall be entertained for business loss or any such loss.

63. Safety measures at work site

In addition to various instructions/provisions made in the contract document following discipline will be

enforced during execution of the work at contractor‟s own cost.

i) The equipment can enter Rly premises only from nominated entry points.

ii) Even in case contractor engage separate supply agency, they have to take permission for the

drivers being engaged and ensure presence of assistant driver/competent lookout man who

will responsible for all action of movement of vehicle. He should be in proper uniform and

with hand signals, warning device etc.

iii) Night working should be done under direct supervision of Railway official.

iv) All protective signals, boards etc. shall be provided by the contractor at his cost, for which

no extra payment shall be made being incidental to the work.

64. PAYMENT OF ADVANCES TO CONTRACTORS: ( not applicable for this contract)

(Authority: Railway Board‟s letter Board‟s letter No.2007/CE-I/CT/18 Pt.2 Dtd.04.10.2012).

On request of the contractor, the Railway will pay the contractor the following advances for the

work, if the estimated value of the tender exceeds Rs. 25.00 Crores (Twenty Five Crores), subject

to conditions stated hereunder. The value of Contract for the purpose of this clause shall be

exclusive of the cost of material supplied to the Contractor free of cost or at fixed prices:

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(a) Mobilization advance: (Refer Railway Board‟s letter Board‟s letter No.2007/CE-I/CT/18 Pt.2

Dtd.04.10.2012) :

This shall be limited to 10% of the contract value and shall be

payable in two stage as indicated below:

Stage –I 5% (Five Percent) of the contract value on signing of the contract agreement.

Stage –II 5% (Five Percent) of the contract value on mobilization of site establishment, setting up

offices, bringing in equipments and actual commencement of the work.

(b) Advance Against Machinery and Equipment :

This advance shall be limited to a maximum of 10% of the contract value against new Machinery

& Equipment, involving substantial outlay, brought to site and essentially required for the work.

This advance shall not exceed 75% of the purchase price of such Equipment and shall be payable

when hypotheticated to the President of India by a suitable bond or alternatively covered by an

irrevocable Bank Guarantee for full cost of the Plant & Equipment from a Nationalised Bank in

India or the State Bank of India in a form acceptable to Railways. The Plant & Equipment shall

be insured for the full value and for the entire period, they are required for the work. This plant &

Equipment shall not be removed from the site of work without prior written permission of the

Engineer. No advance should be given against old Plant & Machinery.

(c) Advance For Accelerating Progress Of The Work During Course of Execution of Contract:

This advance shall be decided on the merits of each case and shall be restricted to a maximum of

5% of contract value or Rs. 1 Crore , whichever is less. This will be granted by the General

Manager on the recommendations of Chief Engineer – in – charge, in consultation with the

Associate Finance.

(d) Advances in Exceptional Cases :

General Managers are further empowered to grant advances in exceptional cases upto a maximum

of Rs. 5 lakh in respect of, even contracts of value of less than Rs.50 lakh, if considered

absolutely essential, depending on the merits of each case and circumstances in each situation, to

be recommended by the Chief Engineer in charge and in consultation with the Associate Finance.

(e) The above advance are subject to the following conditions -

(i) The advance shall carry an interest of 4.5% per annum above the Base Rate of State Bank of

India, as effective on the date of approval of payment of the advance by the competent authority

and be restricted only for high value tenders of Rs.25 crore and above.

(ii) Advances except those against machinery and equiupment, shall be payable against

irrevocable guarantee (Bank Guarantee, FDRs, KVPs / NSCs) of at least 110% of the value of the

sanctioned advance amount (covering principal plus interest). The Bank Guarantee shall be from

a Nationalised Bank or State Bank of India in a form acceptable to the Railways;

(iii) The recovery shall commence when the value of contract executed reached 15% of original

contract value and shall be completed when the value of work executed reached 85% of the

original contract value. The instalments on each “on account bill” will be on pro-rata basis;

(iv) That the grant of advance is primarily on Railway‟s own interest;

(v) That a contract does not receive advances for same work from different officers;

(vi) That arrangements are made with the Accounts Officer for proper accounts being kept with

regard to payment and recovery of these advances; and

(vii) That all necessary precautions are taken to secure Government from the possibility of loss

and for preventing the system becoming more general or counting longer than what may be

absolutely necessary for proper progress of the work.

(f) Method of Recovery of Interest -

Interest shall be recovered on the advance outstanding for the period commencing from the date

of payment of advance till date of particular on –account bill (through which recovery of

principal is effected) and adjusted fully against on – account bill along with pro-rata principal

recovery. In the event of any short – fall, the same shall be carried forward to the next on –

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account bill and shall attract interest @ 4.5% per annum above the Base Rate of State Bank of

India, as effective on the date of approval of payment of the advance by the competent authority.

The Bank Guarantee for such advances shall clearly at least 110% of the value of the sanctioned

advance amount (covering principal plus interest).

65. GUIDELINES FOR PARTICIPATION OF JOINT VENTURE FIRMS IN WORKS

TENDER(Authority Railway Board letter No. 2002/CE-I/CT/37 Dt.07.09.2011 & Railway Board

letter No. 2002/CE-I/CT/37 JV Pt III Dt.05/14.11.2013).

This clause shall be applicable for works tenders of value as approved and communicated by

Railway Board from time to time.

65.1 Separate identity/name shall be given to the Joint venture firm.

65.2 Number of members in a JV firm shall not be more than three, if the work involves only

one department (say Civil or S & T or Electrical or Mechanical) and shall not be more

than five if the work involves more than one department.

65.3 A member of JV firm shall not be permitted to participate either in individual capacity or

as a member of another JV firm in the same tender.

65.4 The tender form shall be purchased and submitted only in the name of the JV firm and

not in the name of any constituent member.

65.5 Please note that, payment of Earnest Money Deposit (EMD) as per tender

notice, in respect of e-tendering, should be accepted through net banking or

payment gateway only. The e-receipt of the transaction shall be uploaded

with the tender. 65.6 One of the members of the JV firm shall be the Lead Member who shall have a majority

(at least 51%) share of interest in the JV firm and also, must have satisfactorily completed

in the last three previous financial years and the current financial year upto the date of

opening of the tender, one similar single work for a minimum value of 35% of advertised

tender value. The other members shall have a share of not less than 20% each in case of

JV firms with upto three members and not less than 10% each in case of JV Firms with

more than three members. In case of JV Firm with foreign member(s), the Lead Member

has to be an Indian Firm with a minimum share of 51%.

65.7 A copy of Memorandum of Understanding (MOU) executed by the JV members shall be

submitted by the JV Firm along with the tender. The complete details of the members of

JV firm, their share and responsibility in the JV firm etc. particularly with reference to

financial, technical and other obligations shall be furnished in the MOU.

65.8 Once the tender is submitted, the MOU shall not be modified/altered/terminated during

the validity of the tender. In case the tenderer fails to observe/comply with this

stipulation, the full Earnest Money Deposit (EMD) shall be forfeited.

65.9 Approval for change of constitution of JV firm shall be kept at the sole discretion of the

Employer (Railways). The constitution of the JV firm shall not be allowed to be modified

after submission of the tender bid by the JV firm except when modification becomes

inevitable due to succession laws etc. and in any case the minimum eligibility criteria

should not get vitiated. However, the Lead Member shall continue to be the Lead

Member of the JV Firm. Failure to observe this requirement would render the offer

invalid.

65.10 Similarly, after the contract is awarded, the constitution of JV firm shall not be allowed to be

altered during the currency of contract except when modification become inevitable due to

succession laws etc. and in any case the minimum eligibility criteria should not get vitiated.

Failure to observe this stipulation shall be deemed to be breach of contract with all consequential

penal action as per contract conditions.

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65.11 On award of contract to a JV firm, a single Performance Guarantee shall be required to be

submitted by the JV firm as per tender conditions. All the Guarantees like performance

Guarantee, Bank Guarantee for Mobilization advance, machinery Advance etc. shall be accepted

only in the name of the JV firm and no splitting of guarantees amongst the members of the JV

firm shall be permitted.

65.12 On issue of LOA (Letter of Acceptance), an agreement among the members of the JV firm (to

whom the work has been awarded) shall be executed and got registered before the registrar of the

Companies under Companies Act or before the Registrar / Sub-Registrar under the Registration

Act, 1908. This JV agreement shall be submitted by the JV firm to the Railways before signing

the contract agreement for the work. In case the tenderer fails to observe/comply with this

stipulation, the full Earnest Money Deposit (EMD) shall be forfeited and other penal action due

shall be taken against partners of the JV and the JV. This joint venture agreement shall have,

inter-alia, following clauses :-

i) Joint and several liability- Members of the JV firm to which the contract is awarded, shall be

jointly and severally liable to the Employer (Railways) for execution of the project in accordance

with General and Special conditions of contract. The JV members shall also be liable jointly and

severally for the loss, damages caused to the railways during the course of execution of the

contract or due to non- execution of the contract or part thereof.

ii) Duration of the Joint Venture Agreement- It shall be valid during the entire currency of the

contract including the period of extension, if any and the maintenance period after the work is

completed.

iii) Governing Laws – The Joint venture Agreement shall in all respect be governed by and

interpreted in accordance with Indian Laws.

65.13 Authorized Member - Joint Venture members shall authorize one of the members on behalf of the

Joint Venture firm to deal with the tender, sign the agreement or enter into contract in respect of

the said tender, to receive payment, to witness joint measurement of work done, to sign

measurement books and similar such action in respect of the said tender/contract. All

notices/correspondences with respect to the contract would be sent only to this authorised

member of the JV firm.

65.14 No member of the Joint Venture firm shall have the right to assign or transfer the interest right or

liability in the contract without the written consent of the other members and that of the

employer(Railways) in respect of said tender/contract.

65.15 Documents to be enclosed by the JV firm along with the tender :

65.15.1 In case one or more of the members of the JV firm is/are partnership firm(s), following

documents shall be submitted;

a) Notary certified copy of the Partnership Deed.

b) Consent of all the partners to enter into the Joint Venture Agreement on a stamp

paper of appropriate value(in original).

c) Power of Attorney(duly registered as per prevailing law) in favour of one of the

partners of the partnership firm to sign the JV Agreement on behalf of the

partnership firm and create liability against the firm.

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65.15.2 In case one or more members is/are proprietary Firm or HUF, the following documents shall be

enclosed.

Affidavit on stamp paper of appropriate value declaring that his/her concern is a Proprietary

concern and he/she is sole proprietor of the concern OR he/she is in position of “Karta” of Hindu

Undivided Family (HUF) and he/she has the authority, power and consent given by other partners

to act on behalf of HUF.

65.15.3 In case one or more members is/are limited companies, the following documents shall be

submitted:

a) Notary certified copy of resolution of the Directors of the company, permitting the company to enter

into a JV agreement, authorizing MD or one of the directors or Managers of the company to sign JV

Agreement, such other documents required to be signed on behalf of the company and enter into liability

against the company and/or do any other act on behalf of the company.

b) Copy of Memorandum and articles of Association of the Company.

c)Power of Attorney (duly registered as per prevailing law) by the company authorising the person to

do/act mentioned in the para (a) above.

65.15.4 All the members of the JV shall certify that they are not black listed or debarred by Railways or

any other Ministry/Department/ PSU(Public Sector Undertaking) of the Govt. of India/State Govt. from

participation in tenders/contract on the date of opening of bids either in their individual capacity or as

member of the JV firm in which they were / are members.

65.16 Credential & Qualifying Criteria: Technical and financial eligibility of the JV Firm shall be

adjudged based on satisfactory fulfillment of the following criteria:

65.16.1 Technical Eligibility Criteria („a‟ or „b‟ mentioned hereunder) :

(a) Either the JV firm or Lead Member of the JV Firm must have satisfactorily completed in the last

three previous financial years and the current financial year upto the date of opening of the

tender, one similar single work for a minimum of 35% of advertised value of the tender.

OR

(b) (i) In case of composite works (e.g. works involving more than one distinct component, such as

Civil Engineering works, S & T works, Electrical works, OHE works etc and in the case of major bridges

– substructure, superstructure etc.), for each component, at least 35% of the value of any of such

components individually for single similar nature of work should have been satisfactorily completed by

the JV firm or by any member of the JV Firm in the previous three financial years and the current

financial year up to the date of opening of tender. The member satisfying technical eligibility criteria for

the largest component of the work shall be the Lead Member and that Member shall have a majority (at

least 51%) share of interest in the JV firm.

(ii) In such cases, what constitutes a component in a composite work shall be clearly pre-defined

with estimated tender cost of it, as part of the tender documents without any ambiguity. Any work or set

of works shall be considered to be a separate component, only when cost of the component is more than 2

Crore each.

(iv) However, as long as the JV firm or any member of the JV Firm meets with the requirements in

one or more components of the work, and has completed a minimum of 35% of the advertised value of

the tender for the same value of the component, and resultantly, all the members of the JV collectively,

then meet the prescribed technical eligibility criteria, the JV shall stand technically qualified.

NOTE: Value of completed work done by a Member in an earlier JV Firm shall be reckoned only to the

extent of the concerned member‟s share in that JV firm for the purpose of satisfying his/her

compliance to the above mentioned technical eligibility criteria in the tender under consideration.

65.16.2 Financial Eligibility Criteria: The contractual payments received by the JV Firm or the arithmetic

sum of contractual payments received by all the members of JV Firm in the previous three financial years

and the current financial year upto the date of opening of tender shall be at least 150% of the estimated

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value of the work as mentioned in the tender.

NOTE: Contractual payment received by a Member in an earlier JV Firm shall be reckoned only to the

extent of the concerned member‟s share in that JV Firm for the purpose of satisfying compliance of the

above mentioned financial eligibility criteria in tender under consideration.

66. Provisions of “The Building and Other Construction Workers (Regulation of Employment and

Conditions of Service) Act, 1996” and “The Building and other Construction Worker‟s Welfare Cess

Act, 1996”. (Authority : Railway Board‟s letter no. 2008/CE-I/CT/6, Dated 29.11.2013)

The tenderers, for carrying out any construction work, must get themselves registered with the

Registering Officer under Section-7 of the Building and Other Construction Workers Act, 1996 and rules

made thereto by the concerned State Govt. and submit certificate of Registration,issued from the

Registering Officer of the concerned State Govt. (Labour Dept.). As per this Act, the tenderer shall be

levied a cess @1% of cost of construction work, which would be deducted from each bill. Cost of

material, when supplied under a separate schedule item, shall be outside the purview of cess.

67. INCOME TAX

Under Section 194(C) of the Income Tax Act 1961 deduction of 2% plus surcharge if applicable

on Income Tax will be made for sums paid for carrying out the work under this contract. The

percentage of deduction may however vary as per the amendments if any made in the section

194(C) of IT Act 1961.

68. GST/TURNOVER/LOCAL TAX OR ANY OTHER TAX, ETC. :- The element of

GST/commercial tax including Turn Over Tax on works contract, Octroi, Royalty, Toll Tax, Local

Tax, Duties/Levies as well as Services and any other Tax levied by Central Govt., State Govt. or

Local Bodies, if any, shall be considered to be included in the rates quoted by the tenderer/s in the

tender schedule. GST /commercial tax/turnover tax on works contract will be recovered from the

contractor‟s bill at the rate as applicable as per rules framed by Central Govt., State Govt. or Local

Bodies from time to time and remitted to the Central Govt., State Govt. or Local Bodies by the

Railways.

68A. WORKS CONTRACT TAX (WCT)

WCT shall be deducted @ 2% of the Contract Value. WCT registration is required to be done by

the Contractor with the Sales Tax Authority of the respective State and is to be produced within 2

(two) months of awarding of contract, failing which the first „ On Account Bill‟ shall not be

passed.

In exceptional circumstances, when an account bill can not be withheld in the interest of targeted

work and the contractor is not able to produce the WCT Registration even after a lapse of 2 (two)

Months period, an amount equivalent to 4% of the overall Contract Value shall be deducted from

his „On Account Bill‟ The amount of 4% will be to cover 2% towards WCT and another 2% as

additional security.

i) Please refer to GST Clause which replaced WCT (Works Contract Tax)

69. SALES TAX/TUR OVER/LOCAL TAX OR ANY OTHER TAX, ETC. Replaced by GST

Latest circulars as applicable

The element of Sales Tax / commercial tax including Turn Over Tax on works contract, Octroi,

Royalty, Toll Tax, Local Tax, Duties/Levies as well as Services and any other Tax levied by

Central Govt., State Govt. or Local Bodies, if any, shall be considered to be included in the rates

quoted by the tenderer/s in the tender schedule. Sales tax /commercial tax/turnover tax on works

contract will be recovered from the contractor‟s bill at the rate as applicable as per rules framed

by Central Govt., State Govt. or Local Bodies from time to time and remitted to the Central

Govt., State Govt. or Local Bodies by the Railways.

70. ASSOCIATING A SUB – CONTRACTOR FOR THE WORKS:

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Contractor may associate sub – contractor/s of repute for doing specialized works with the

explicit approval of the Chief Engineer, Central Railway, Mumbai. This has to be spelt out at the

time of tendering. If further changes are required at later date, this has got to be approved by the

Chief Engineer, Central Railway, Mumbai. Such consent if given shall not however relieve the

contractor from any liability or obligation under the contract and he shall be responsible for the

acts, defaults & neglects of the sub-contractor, his agents, servants or workmen as fully as if they

the acts, defaults or neglects of the contractor, his agents, servants or workmen, provided always

that provision of labour on a piece – work basis shall not be deemed to be a sub – contract under

this clause. All payment by Central Railway, Mumbai shall be made only to the principal

contractor. The tenderer/s must specify and furnish (if not already complied with) the names of

consultants and / or agencies proposed to be associated during construction, at the time of

tendering itself and no change either in the designated consultants / associates agencies for

construction, shall be permitted, in the event of work being allotted to him/ them, without the

prior approval of Central Railway.

71. MODIFIED CLAUSE 52 of G.C.C.

(Circulated as per Railway Board‟s letter No.2010/CE-1/CT/41/ New Delhi Dtd 27.04.2011).

Clause No.52 Withholding and lien in respect of sums claimed:-

Whenever any claim or claims for payment of a sum of money arises out of or under the contract

against the contractor, the Railway shall be entitled to withhold and also have a lien to retain such

sum or sums in whole or in part from the security, if any, deposited by the contractor and for the

purpose aforesaid, the Railway shall be entitled to withhold the said cash security deposits or the

security if any, furnished as the case may be and also have a lien over the same pending

finalization or adjudication of any such claim. In the event of the security being insufficient to

cover the claimed amount or amounts or if no security has been taken from the contractor, the

Railway shall be entitled to withhold and have a lien to the extent of the such claimed amount or

amounts referred to supra, from any sum or sums found payable or which at any time thereafter

may become payable to the contractor under the same contract or any other contract with this or

any other Railway or any Department of the Contract Government pending finalization or

adjudication of any such claim.

It is an agreed term of the contract that the sum of money or moneys so withheld or retained

under the lien referred to above, by the Railway will be kept withheld or retained as such by the

Railways till the claim arising out or under the contract is determined by the arbitrator (if the

contract governed by the arbitration clause) or by the competent court as the case may be and that

the contractor will have no claim for interest or damages whatsoever on any account in respect of

such withholding or retention under the lien referred to supra and duly notified as such to the

contractor. For the purpose of this clause, where the contractor is a partnership firm or a limited

company, the Railway shall be entitled to withhold and also have a lien to retain towards such

claimed amount or amounts in whole or in part from any sum found payable to any partner /

limited company, as the case may be whether in his individual capacity or otherwise.

Clause No. 52-A Lien A respect of claims in Other Contracts:

i) Any sum of money due and payable to the contractor (including the security deposit

returnable to him) under the contract may be withheld or retained by way of lien by the Railway,

against any claim of this or any other Railway or any other Department of the Central

Government in respect of payment of a sum of money arising out of or under any other contract

made by the contractor with this or any other Department of the Central Government.

ii) However, recovery of claims of railway in regard to terminated contracts may be made

from the final bills, security deposits and performance guarantees of other contract or contract

executed by the contractor. The performance guarantee submitted by the contractor against other

75

contracts if required, may be withheld and encashed. In addition, 10% of each subsequent „On –

account bill‟ may be withheld, if required, for recovery of railway‟s dues against the terminated

contract.

iii) It is an agreed term of the contract that the sum of money so withheld or retained under this clause by the

Railway will be kept withheld or retained as such by the Railway till the claim arising out of or under any

other contract is either mutually settled or determined by arbitration, if the other contract is governed by

arbitration clause or by the competent court as the case may be and contractor shall have no claim for

interest or damages whatsoever on this account or on any other ground in respect of any sum of money

withheld or retained under this clause and duly notified as such to the contractor.

72. ALTERNATIVE DUE TO REJECTED WORK:

In The event of any sub – structure of super structure are abandoned on account of rejection by the

Railway, the extra cost involved in providing further alternative arrangements shall be borne by the

Contractor. The rates offered shall be deemed to have provided for this contingency.

73. Provision of Employees Provident Fund and Miscellaneous Provision Act, 1952: The contractor shall comply with the provisions of Para 30 & 36-B of the Employees Provident Fund

Scheme, 1952; para 3 & 4 of Employees Pension Scheme, 1955; and para 7 & 8 of Employees Deposit

Linked Insurance Scheme, 1976; as modified from time to time through enactment of “Employees

Provident Fund & Miscellaneous Provisions Act, 1952”, wherever applicable and shall also indemnify

the Railway from the against any claims under the aforesaid Act and the Rules (Authority : Railway

Board‟s letter No.2012/CE-I/CT/0/22 Dtd.14.12.2012).

74. Reporting of Accidents: The Contractor shall be responsible for the safety of all employees directly or through petty contractors or

sub-contractor employed by him on the works and shall report serious accidents to any of them and

however and wherever occurring on the works to the Engineer or the Engineers Representative and shall

make every arrangements to render all possible assistance.

75. Provision of Workmen‟s Compensation Act: In every case in which by virtue of the provisions of Section 12 Sub-Section (1) of the Workmen‟s

Compensation Act 1923, Railway is obliged to pay compensation to a workman directly or through petty

contractor or subcontractor employed by the Contractor in executing the work, Railway will recover from

the Contractor the amount of the compensation so paid, and, without prejudice to the rights of Railway

under Section 12 Sub-section (2) of the said act, Railway shall be at liberty to recover such amount or

any part thereof by deducting it from the Security Deposit or from any sum due by Railway to the

Contractor whether under these conditions or otherwise, Railway shall not be bound to contest any claim

made against it under Section 12 Sub-Section (1) of the said Act except on the written request of the

Contractor and upon his giving to Railway full security for all costs for which Railway might become

liable in consequence of contesting such claim.

76. IMPLEMENTATION OF [RECS] 1996 & BUILDING & OTHER CONSTRUCTION

WORKERS WELFARE CESS ACT 1996 IN RLY.CONTRACTS :- As given at Sr.No.66 (Railway

Board‟s Letter No.2008/CE-I/CT/6 dt.09.07.2008).

77. GST (GOODS AND SERVICES TAX 2017) with effective from 01/07/2017

77.1 Migration to GST regime: (Authority Rly. Board Letter No. 2008/RS(G)/777/1 dt.

29.05.2017

“For the tenders due to open before role out of GST- All the bidders /tenderers while quoting

the rates should clearly indicate the rate of applicable duties and taxes included in the prices

quoted by them. Any variation in tax structure/ rate due to introduction of GST, shall be dealt

76

with under Statutory Variation Clouse.

For the tenders opening after role out of GST- All the bidders / tenders should ensure that they are

GST compliant and their quoted tax structure/ rates are as per GST Law.”

77.2 Implementation of GST Act, 2017- Procedure for payment of Contractual bill. ( Rly. Bds

Lr.No.2016.CE-I.CT.12.GST.Pt.I Dt.29.6.2017

On Indian Railways presently „work executed by contractor‟ is recorded in measurement books

by railway, duly accepted by contractor. Railway prepares „on account / final contract certificate‟ for the

payable amount based on the work executed and the rates quoted by the contractor duly deducting various

statutory taxes like - work contract tax/ service tax/royalties/income tax etc. as per applicable rates.

Further, railways deposit the statutory deductions themselves to the concerned authorities.

2. With GST act in force, it will be the responsibility of service providers (i.e. contractors) to

submlt the invoice (bill) duly segregating the GST component from the Gross amount of work executed.

3. Railways are therefore advised to follow the procedure as mentioned below while dealing with

contractor‟s payment, once GST is applicable:

(A) (i) All works contracts are to be provided with goods/service code based on the

type of contract. In case contract consists of both goods & service, then interpretation regarding

nature of contract shall be done as per clause 8, Chapter III of CGST Act, 2017. The goods/service

code is notified by Ministry of Finance and can be downloaded from the website www.cbec.gov.in.

(ii) The „on account / final contract certificate‟ shall be prepared by the Railway on the basis of

quantity of work executed and agreemental rates, duly segregating the GST component

as detailed in para (iii) below.

(iii) Since the agreemental rates of contracts are inclusive of all taxes as per clause 37 of GCC-

2014, the calculation of „Gross amount of work executed‟, „Amount of work executed

excluding GST amount‟ and „GST amount‟ in the „on account / final contract certificate‟ shall

be done as under:

Let Z = Gross amount of work executed on the basis of quantum of work

executed and agreemental rates.

X = Amount of world executed excluding GST amount.

Y = GST amount as per applicable GST rate for that goods/service code.

R = Percentage rate of GST for that goods/service code

Then, Z = X+Y, Y = X*R/100

(iv) Percentage rate of GST for various types of goods/services as finalised by GST council can

be downloaded from the website www.cbec.gov.in.

(B) (i) Once the „on account / final contract certificate‟ is prepared by railway and

communicated to contractor, the contractor shall submit invoice (bill) on his Letter head duly

segregating the „Amount of work executed excluding GST amount‟ and „GST amount‟ (i.e. “X” &

“Y” as mentioned in para 3(A)(iii) above) along with Invoice No. (bill No.) and all other details

required under GST act. The sample GST compliant invoice is annexed herewith.

(ii) In case contractor is liable to be registered under GST Act, Railway shall pay

to the Contractor „Gross amount of work executed‟ (i.e. “Z” as mentioned in para

3A(iii) above) duly deducting all other leviable taxes like I/Tax, labour cess, royalty etc. as applicable.

Contractor shall be liable to pay „GST amount‟ to respective authority himself. Whereas,

railway shall deposit all other taxes deducted to concerned authority as is being done presently.

(iii) In case contractor is not liable to be reglstered under GST Act, contractor shall be paid

“Amount of work executed excluding GST amount” (i.e. “X” as mentioned in para 3A(iii)

above) duly deducting all other leviable taxes like I/Tax, labour cess, royalty etc. as applicable.

Railway shall deposit „GST amount‟ as well as all other taxes deducted to concerned authority.

(iv) In case any need arises to modify the Invoice (Bill) due to any reason, contractor shall

submit amended fresh invoice for processing the payment.

http://www.cbec.gov.in/

http://www.cbec.gov.in/

77

Note : All rates quoted in the tender shall be deemed to be inclusive of GST(Goods Service Tax) payable

by the contracto/s to the Govt. Or public body or local authority as on the date of opening of

tender and no additional amount will be paid or claim entertained on this account by the Railway.

II) However in case of any subsequent increase in the rates of GST, the increased amount will be

reimbursed to the contractor only on production of documentary proof of payment of GST at such

increased rates along with State /Central Govt. „s order .

iii) Similarly in case of decrease in the rate of GST charges or its waival , payment of GST will be

regulated by such reduced rate and recovery shall be affected from the Contractor accordingly .

iv ) Reimbursement , if required , shall be worked out separately by the contractor and submitted

alongwith claims for on account payments .

v)Recovery if required shall be worked out separately by the contract ans submitted alongwith claims for

on account payments .

vi) Recovery if required shall be worked out separately by Railways and the amount so worked out shall

be deducted from Contractor‟S BILLS for on account payments .

vii) The amount of reimbursement or recovery , as the case may be as per revised rate of GST shall be

applicable only for the quantity of work executed by the contractor after the Govt. Resolution for

revision of rate of GST has come into effect.

viii) The reimbursement /recoveries as per the revised rate of GST shall be effective only for the original

completion period of the work . However, the amount as per revised rate of GST is payable

/recoverable during the extended period of the contract , and the extension has been granted on

administrative grounds ie., under Clause 17 a(i)(ii) or

(iii) of GCC .Where extensions of time has been granted due to contractor‟s failure under Clause 17(b) of

the GCC , the reimbursement due to change in rate of GST .

77.3 Subsequent to the enactment of GST Act, Rly Board has approved modification to para (a) of

clause 6, Part – I of Indian Railway Standard General Condition of Contract, July 2017. The revised para

(A) of clause 6 shall be read as under

(Authority Rly. Board letter No. 2017/CE-I-CT4/GST dt. 23.06.2017) & Letter No. 2008/RS(G)/

777/1 dt. 06/07/2017)

(i) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual

inspection of the site and locality of the works, that all conditions liable to be encountered during

the execution of the works are taken into account and that the rates he enters in the tender forms

are adequate and all inclusive to accord with the provisions in Clause=37 of the Standard General

Conditions of Contract for the completion of works to the entire satisfaction of the Engineer.

(ii) Tenderer will examine the various provisions of The Central Goods and Services Tax Act,

2017(IGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and

Services Tax Act, 2017(UTGST)/ respective state‟s State Goods and Services Tax Act(SGST)

also, as Notified by Central/State Government as amended from time to time and applicable

Taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to

be availed by them is duly considered while quoting rates.

(iii) The successful Tenderer who is liable to be registered under CGST/ IGST/ UTGST/ SGST Act

shall submit GSTIN along with other details required under CGST/ IGST/ UTGST/ SGST Act to

railway immediately after the award of contract, without which no payment shall be released to

the contractor.

The contractor shall be responsible for deposition of applicable GST to the concerned authority.

(iv) In case the successful tenderer is not liable to be registered under CGST/ IGST/

UTGST/ SGST Act, the railway shall deduct the applicable GST from his/ their bills under

reverse charge mechanism (RCM) and deposit the same to the concerned authority. 77.4. As per Latest Railway Board Guidelines vendors required to submit GST Nos. in the desired

format .( Rly.bd‟s Lr.No.2016..CE-I.CT.12.GST.Pt.I Dt.29.6.2017 )

78

Annexure -XI

SAFETY RULES[Para 25(ii)]

1. Suitable scaffolds should be provided for workmen for all works that cannot safely be done from

the ground or from solid construction except such short period work as can be done safely from

ladders. When a ladder is used an extra labour shall be engaged for holding the ladder and if the

ladder is used for carrying materials as will, suitable foot-holds and hand holds shall be provided on

the ladder and the ladder shall be given an inclination not steeper than one horizontal to four

vertical (1:4).

2. Scaffolding or staging more than 3.5 meters above the ground or floor swung or suspended from an

overhead support or erected with stationary support shall have a guard rail properly attached bolted,

braced and otherwise secured above the floor or platform of such scaffolding or staging and

extending along the entire length thereof with only such opening as may be necessary for the

delivery of materials. Such scaffolding or staging shall be so fastened as to prevent it from swaying

from the building or structure.

3. Working platform gangways and stairways should be so constructed that they should not sag

unduly or unequally, and where the height of the platform or the gangway or the stairway is more

than 3.5 meters above ground level or floor level, they should be closely boarded, should have

adequate width and should be suitably fastened as described in the Para above.

4. Safe means of access shall be provided to all working platforms and other working places. Every

ladder shall be securely fixed. No portable single ladder shall be over 10 meters in length while the

width between side rails in swung ladder shall in no case be less than 300 mm for ladder up to and

including 3.5 meters in length. For longer ladders this width should be increased by at least 20 mm

for each additional meter of length. Uniform steps spacing shall not exceed 300 mm. Adequate

precautions shall be taken to prevent danger from electrical equipment. No materials on any of the

sides of work shall be so stacked or placed as to cause danger for inconvenience to any persons or

the public.

The contractor shall provide all necessary fencing and lights to protect the public from accident,

and shall be bound to bear the expenses of defense of every suit, action or other proceedings at law

that may be brought by any persons for injury sustained owing to neglect of the above precautions

and to pay any damages and cost which may be awarded in any such suit, action or proceedings to

any such persons or which may with the consent of the contractor be paid to compromise any claim

by any such person.

5. Before any demolition work is commenced and also during the process of the work :-

(a) All roads and open areas adjacent to the work site shall either be closed or suitably protected.

(b) No electric cable or apparatus which is liable to be a source of danger over a cable or apparatus

used by the operator shall remain electrically charged.

(c) All practical steps shall be taken to prevent danger to persons employed from risk of fire or

explosion of flooding. No floor, roof or other part of the building shall be so overloaded with

debris or materials as to render it unsafe.

6. All necessary personal safety equipment as considered adequate by the Engineer-in-charge should

be kept available for the use of the persons employed on the site and maintained in a condition

suitable for immediate use and the contractor should take adequate steps to ensure proper use of

equipment by these concerned.

(a) Workers employed on mixing asphalt materials, cement and live mortar shall be provided with

protective goggles.

(b) Those engaged in white washing and mixing or attaching of cement bags or any material

which is injurious to the eyes shall be provided with protective goggles.

(c) Those engaged in welding works shall be provided with welder's protective eyesight lids.

(d) Stone breakers shall be provided with protective goggle and protective clothing and seated at

sufficiently safe intervals.

79

7. In case the contractors have to ply vehicles for the purpose connected with the contract adjacent to

Railway track, the Railway Administration will be at liberty to post an experienced staff as flag

man for guidance of the movements of such vehicles so as to prevent accidents and the contractor

will bear wages including all etc. of the staff posted as flag man for the period of Contract for such

periods during which such staff is posted for the purposes. The Rly. Administration will be sole

judge in the absolute discretion, of the fact that it is necessary to post any staff, that which of the

staff will be suitable for the purpose, that what should be the wages & other allowance payable by

the contractor for staff posted for the purpose. The Rly. Administration will have a right without

prejudice to other remedies to deduct the wages etc. of such staff from the bills of the contractor in

respect of this contract of from any moneys or the contractor, whatsoever, available with the

Railway Administration. The contractor will be liable for any over payments under Workman

Compensation Act on account of any injury sustained to Railway servant during that period.

8. When the work is done near any place where there is risk of drowning, all necessary equipment

should be provided and kept ready for use and all necessary steps taken for prompt rescue of any

persons in danger and adequate provision should be made for prompt first aid treatment of all

injuries likely to be sustained during the course of the work.

9. Use of hoisting machines and tackle including their attachment anchorage and supports shall

conform the following standards or conditions :-

(a) i. These shall be of good mechanical construction, sound materials and adequate strength and

free from patent defect and shall be kept in good repair and in good working order.

ii. Every rope used in hoisting or lowering down the materials or as a means of suspension shall

be of durable quality and adequate strength and free from patent defects.

(b) Every Crane Driver or hoisting appliances operator shall be properly qualified and no person

under the age of 21 yrs shall be in-charge of any hoisting machine including any scaffolding.

(c) In case of every hoisting machine and of every cabin ring, shackle, swivel and pulley block

used in hoisting or as means of suspension, safe working load shall be ascertained by

adequate means. Every hoisting machine and all gear referred to above shall be plainly

marked within the safe working load.

In case of a hoisting machine having a variable safe working load, each safe working load of

the conditions under which it is applicable shall be clearly indicated. No part of any

machinery or any gear referred to above in this paragraph shall be loaded beyond the safe

working load except for the purpose of testing.

(d) In case of departmental machine, the safe working load shall be notified by the Electrical

Engineer-in-charge. As regards contractor's machines, the contractor shall notify safe

working load of the machine to the Engineer-in-charge whenever he brings any machinery to

site of work and get it verified by the Electrical Engineer concerned.

10. Motors, gearing transmission, electric wiring and the dangerous part of hoisting appliances should

be provided with efficient safe guards. Hoisting appliances should be provided with such means as

will reduce to the minimum, the risk of accidental descent of the load. Adequate precautions should

be taken to reduce to the minimum, the risk of any part of a suspended load becoming accidentally

displaced. When workers are employed on electrical installations, which are already energized

insulating mats, wearing apparel, such as gloves, sleeves & both as may be necessary should be

provided. The workers should not wear any rings, watches and carry keys or other materials, which

are good conductors of electricity.

11. All scaffolds, ladders and other safety devices mentioned or described herein shall be maintained in

safe condition and no scaffold ladder or equipment shall be altered or removed while it is in use.

Adequate washing facilities should be provided at or near places of work.

12. These safety provisions should be brought to the notice of all concerned & displayed on a notice

board at a prominent place at the work spot. The persons responsible for compliance of the safety

code shall be named herein by the contractor.

80

13. To ensure effective endorsement of the rules and regulations relating to safety precautions, the

arrangements made by the contractor shall be open to inspection by Labour Officer/Engineer-in-

charge of the Department or their representative.

14. Notwithstanding the above clause from (1) to (13) there is nothing in these to exempt or relieve the

contractor from the operation of any other act or Rule in force in the Republic of India.

*****

81

GIST of safety instruction of Central Railway

1. The instructions/guidelines regarding safety at work site issued from time to time can be seen in

the Office of Dy.Chief Engineer(C)Pune at any time during office hours. The successful tenderer

shall obtain copy of hand book and copies of instructions/guidelines on safety at construction

worksite issued by Central Railway Construction Organisation free of cost from his office on award

of contract and religiously follow all safety instructions prescribed therein to see that the work is

executed in a safe manner.

The list of important instructions issued in the last five years on safety measures at work site are

given as under, copies of which shall be collected by the successful bidder from the office of the

Dy.CE(C)/Pune for ensuring strict compliance in execution of work.

Sr.No Date Letter No. Subject

1 28/07/02 EW/187/R/465/9/

Vol.II

Compendium on training to supervisors and

operators of contractors

2 06/11/02 EW/187/R/465/9/

Vol.II

Compendium of instruction on safety issued

by Northern Railway

3 09/02/04 &

08/06/04

EW/187/R/465/

Compendium Cir

Handbook on safety at construction work sites

4 01/09/04 EW/187/R/WKS-

Policy/V

Correction slip No.69 dt.23.05.2001 for Para

No.286 of IRPWM regarding safe working.

5 17/08/06 CON/CAO(C)/Misc/

Genl./2006

Safety measures to be adopted at work sites

6 15/12/06 EW/187/R/465/

Safety Policy

Safety in dismantling of bridges and structures

7 17/12/04 Rly Bd‟s DO ltr.No.

2004/Sig/G/7 JPO

No.1/Sig/2004

Undertaking digging work in the vicinity of

underground signaling, electrical and

telecommunication cables.

8 18/01/08 CE Circular No.190 vide

letter no.T103/ PWT-

18/XXI dt.18-01-08

Procedural order for ensuring safety at work

site issued by PCE, Central Railway

The GIST of important instructions on the above subject is given as under :-

I. The contractor shall not start any work without the permission of railway supervisor at site.

II. Wherever the road vehicles and/or machinery are required to work in the close vicinity of

railway line, the work shall be so carried out that there is no infringement to the Railway‟s

schedule of dimensions. For this purpose, the area where road vehicles and/or machinery are

required to ply, shall be demarcated and acknowledged by the contractor. Special care shall

be taken for turning / reversal of road vehicles/machinery without infringing the running

track. Barricading shall be provided wherever justified & feasible as per site condition.

(a) The road vehicle shall be run or machinery shall be worked so as not to come closer

than 6.0m from centre line of nearest running track.

(b) The land strip adjacent to running tracks, where road vehicle is to ply or machinery is

to work, shall be demarcated by lime in advance in consultation with the Railway‟s

supervisor. Wooden pegs at interval not exceeding 75m, shall be provided along the

line marking as permanent marks. The road vehicles shall ply or machinery shall work

so as not to infringe the line of demarcation.

(c) i. In no case the road vehicle shall run or machinery shall work at distance less

than 3.5m from central line of track.

ii. Demarcation of land shall be done by bright colored ribbon/nylon chord

suspended on 75cm. high wooden/bamboo posts at distance of 3.5m from center

line of nearest running track.

82

iii. Railway Supervisor shall issue suitable caution order to driver of approaching

train about road vehicles plying or machineries working close to running tracks.

The train driver shall be advised to whistle freely to warn about the approaching

train. Whistle boards shall be provided wherever considered necessary.

iv. Look out men shall be posted along the track at a distance of 800m from such

locations who will carry red flag and whistle to warn the road vehicle/ machinery

user about the approaching train.

v. On curves where visibility is poor, addition look out men shall be posted.

(d) Under unavoidable condition, if road vehicles is to ply or machinery is to work closure

to 3.5m due to site conditions or requirement of work, following precautions shall be

observed.

* Plying of vehicle or working of machinery closure to 3.5m of running track shall be

done only under protection of track. Traffic block shall be imposed wherever consider

necessary.

* Railway supervisor shall issue suitable caution order to driver of approaching train

about road vehicles plying or machineries working close to running track. The train

driver shall be advised to whistle freely to warn about the approaching train.

(e) The location where vehicle will take a turn shall be demarcated duly approved by

railway representative. The road vehicle driver shall always face the Railways track

during the course of turning/reversing his vehicle. Presence of an authorized Railways

representative shall be ensured at such location.

III. The road vehicles will ply only between sun rise and sun set.

IV. Road vehicle shall not be allow to run along the track during night hours generally. In

unavoidable situation, however, vehicle shall be allowed to work during night hours only in

the presence of an authorized railway‟s representative & where adequate lighting

arrangement are made & where adequate precaution as mentioned earlier have been ensured.

V. Nominated vehicle and drivers will be utilised for work in the presence of at least one

flagman and one supervisor certified for such work.

VI. Contractor shall fully responsible for ensuring safety and in case of any accident, shall bear

cost of all damages to this equipment & men & also damages to railway & its passengers.

VII. Assistant Officer / Sr. Scale Officer shall issue competency certificate after checking

license & their working to all driver of nominated vehicles/machinery. Inspector at site shall

ensure that the driver who does not possess competency certificate will not work at site.

VIII. Vulnerable locations where construction work adjacent to running line can cause accident

should be protected by suitable strong barrier which should be included as a paid item in

contract schedule. This location should be decided by Executive Engineer in-charge of the

work at the beginning of construction and intimated to contractor in writing. The barrier

should be painted with retro reflective paint at suitable interval to give warning at night.

2. Electrical cables and singling cables are running along the railway line. Care shall be taken to

protect such cables during execution and vehicle movements. Contractor shall take all required

precautions as prescribed in Joint Procedural order for undertaking digging work in the vicinity of

underground signaling, electrical and telecommunications cable as communicated vide Rly Board‟s

DO letter No.2004/Sig/G/7 JPO No.1/Sig/2004 dt.17.12.2004. Tenderers can see copy of this joint

procedural order in the Office of Dy.Chief Engineer (C) Pune. Successful tenderers hall obtain the

copy of this order before commencement of work for their guidelines and ensuring strict

compliance.

A Penalty to be imposed for damages to cable shall be as under ( As per Rly.Bds Lr.No.2003.Teld.RCIL.1.

Pt.IX Dt.24.6.2013 :

Cable Damaged Penaty per location

Only quad cable or signaling cable Rs.1 lakh

Only OFC Rs.1.25 lakh

83

Both OFC & Quad Rs.1.5 lakh

Electrical cable Rs.1.0 lakh

Deduction will be imposed on contractor in case of damage to Electrical / S&T cables due to

default on the part of the contractor which will be in addition to recovery for cost of

restoration of cables. The decision of Engg-In-Charge on fixing up of responsibility on

contractor on this account will be final conclusive and legally binding on the contractor.

84

Annexure- XII

IDENTITY CARD OF RAILWAY CONTRACTOR‟S LABOUR

(Space for Photo)

I) Sr.No.

II) Name of Establishment :-

III) Name of Contractor :-

IV) Name of Contract Worker with address :-

V) Signature of Card Holder :-

VI) Signature of Contractor on the Photograph with his seal :-

(Countersigned by concerned Validity date of Identity Card

Sr.Supervisor of Railway)

*****

85

Annexure- XIII

PERFORMANCE GUARANTEE BOND

(to be submitted by Contractors as per new clause added in the GCC by Railway Board vide Lr.No.2003.CE-

I.CT.4.Pt.1 Dt.12/15.6.2006)

In consideration of the President of India (hereinafter called “The Government”) having agreed to exempt________

(here in after called “the said contractor(s) from the demand, under the terms and conditions of Tender No.

opened on ……………..awarded to M/s vide Acceptance Lr.No………… dt…….

hereinafter called the said contract of Performance guarantee for the due fulfillment by the said contractor/s of the

terms and conditions contain in the said agreement, on production of irrevocable Bank Guarantee amounting to 5%

of Contract value ie., for Rs……. (Rs……only)

1. We……………………(indicate the name of the Bank) hereinafter referred to as the Bank, at

the request of ……………. contractor(s) do here by undertake to pay to the Government an amount not exceeding

Rs………. (Rs……..only) against any loss or damage caused to or suffered or would be caused to or suffered by the

Government by reason of any breach by the said contractor of any of the terms or conditions contained in the said

Contract.

(We undertake to keep this Performance Guarantee in force till the satisfactory completion of the work and

maintenance period is over )

2. We…………… (indicate the name of the bank) do hereby undertake (and promise) to pay the

amounts due and payable under this guarantee without any demur merely on a demand from the Government stating

that the amount / claim is due by way of loss or damage caused to or would be caused or suffered by the

Government by reasons of breach by the said contractor(s) of any of the terms or conditions contained in the said

agreement or by reason of the contractor(s) failure to perform the said agreement loss. Any such demand made on

the Bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our

liability under this guarantee shall be restricted to an amount not exceeding Rs……….. (Rs…………. Only).

3. (a) We ………… ( indicate the name of Bank ) undertake to pay to the Government any

money so demanded notwithstanding any dispute or disputes raised by the contractor(s)/supplier(s) in any suite or

proceeding pending before any court or Tribunal relating thereto our liability under this present being absolute

and unequivocal.

(b) The payment so made by us under this bond shall be a valid discharge of our liability for payment there

under & the contractor(s)/supplier(s) shall have no claim against us for making such payment.

4. We,…………….. (indicate the name of bank) further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the performance of the said Contract and

that it shall continue to be enforceable till all the dues of the Government under or by virtue of the said agreement

have been fully paid and its claims satisfied or discharged or till ……….. Office/ Department Ministry of________

certify that the terms and conditions of the said agreement have been fully and properly carried out by the said

contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on

us in writing on or before the _____________ we shall be discharged from all liability under this guarantee

thereafter.

5. We, ………….. ( indicate the name of Bank ) further agree with the Government that the Government shall have

the fullest liberty without our consent and without effecting in any manner our obligations hereunder to vary any of

the terms and conditions of the said agreement or to extend time of performance by the said contractor from time to

time or to postpone for any time or from time to time any to the powers exercisable by the Government against the

said contractor (s) and to forbear or enforce any of the terms and conditions relating to said Contract and we shall

not be relieved from our liability by reason of any such variation, or extension being granted to the said

contractor(s) or for any forbearance act or omission on the part of the Government or any indulgence by the

Government to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to

sureties would, but for this provision have affect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the

Contractor(s)/Suppliers(s) .

7. We, ………….. (indicate the name of the Bank) lastly undertake not to revoke this guarantee during its

currency except with the previous consent of the Government in writing.

Dated: the day of for

(indicate the name of bank)

Signature of Bank Authorised official

86

(Name) Designation

Full Address

Witness

1………………………………….

2………………………………..

Annexure – XII

Agreement towards Waiver under Section 12 (5) and Section 31 – A (5) of Arbitration and

Conciliation (Amendment) Act. --

I / We ………………….. (Name of agency / contractor) with reference to agreement No.

………………… raise disputes as to the construction and operation of this contract, or the

respective rights and liabilities, withholding of certificate and demand arbitration in respect of

following claims:

Brief of claim :

(i) Claim 1- Detailed at Annexure -

(ii) Claim 2 –

(iii) Claim 3 -

I / We ……………… (Post of Engineer) with reference to agreement No. ………….. hereby

raise disputes as to the construction and operation of this contract, or the respective rights and

liabilities, withholding of certificate and demand arbitration in respect of following claims:

I / We ………… do / do not agree to waive off applicability of section 12(5) of Arbitration and

Conciliation (Amendment), Act.

Signature of Claimant ……………………. Signature of Respondent …………………

(Agreement under Section 31(5)

I / We ………….. (Name of claimant) with reference to agreement No. …………. Hereby waive

off the applicability of sub section 31 – A (2) to 31 – A (4) of the Arbitration and Conciliation

(Amendment) Act. We further agree that the cost of arbitration will be shared by the parties as

per clause 64(6) of GCC.

Signature of Claimant ……………………. Signature of Respondent …………………

*Strike out whichever not applicable.

******

87

Annexure-XIV

SUPPLEMENTARY AGREEMENT

Articles of agreement made this day _______ in the year Two thousand and Five between the President of

India, acting through the ___________________ CENTRAL Railway Administration having his office at

__________________ herein after called the Railway of the one part and

_____________________________________ of the second part.

Whereas the party hereto of the other part executed an agreement with the party hereto of the first part

being agreement No._____________dt.__________for the performance __________________________

herein after called the „Principal Agreement‟.

And whereas it was agreed by and between the parties hereto that the works would be completed by the

party hereto of the second part on ______________date last extended‟ and whereas the party hereto of the

second part has executed the work to the entire satisfaction of the party hereto of the first part. And

whereas the party hereto of the first part already made payment of the party hereto of the second part

diverse sums from time to time aggregating to Rs._______________ including the final bill bearing

voucher No.______________ dated ___________( the receipt of which is hereby acknowledged by the

party hereto of the second part in full and final settlement of all his /its claims under the principal

agreement.

And whereas the party hereto of the second part have received further sum of Rs._____________ through

the final bill bearing voucher No.____________ dated ______________(the receipt of which is hereby

acknowledged by the party thereto of the second part) from the party hereto the first part in full and final

settlement of all his/its disputed claims under principal agreement.

Now, it is hereby agreed by and between the parties in the consideration of sums already paid (by the

party hereto of the first part to the party hereto of the second part against all outstanding dues and claims

for, all works done under the aforesaid principal agreement including/excluding the security deposit the

party hereto of the second part have no further dues of claims against the party hereto the first part under

the said Principal Agreement. It is further agreed by and between the parties that the party hereto of the

second part has accepted the said sums mentioned above in full and final satisfaction of all its dues and

claims under the said Principal Agreement.

It is further agreed and understood by and between the parties that in consideration of the payment

already made, under the agreement, the said Principal Agreement shall stand finally discharged and

rescinded all the terms and conditions including the arbitration clause.

It is further agreed and understood by and between the parties that the arbitration clause contained in the

said principal agreement shall cease to have any effect and/or shall be deemed to be non-existent for all

purposes.

Dy.Chief Engineer/Const./Pune

Central Railway

Signature of the contractor/s for and on behalf of the President of India

Witness

1 _______________________

2. _______________________

ADDRESS: _______________________

88

SECTION “C”

SCOPE OF WORK

&

Additional Special

Conditions

89

Scope of work

Name of work :- Laying and linking of track, Ballast Supply,AT welding of &

Flashbutt Welding etc. and other Miscellaneous work in Sec.II ( Kms.65.00 to Kms.145.00 ) in connection with Pune -Miraj Doubling

project. *****

Scope of Work for Proposed PUNE to MIRAJ Doubling work

PWAY PORTION

1. Transportation of various P.Way material from places as directed by Railway to

work site

2. Laying of sleepers and Linking of Track .

3. Carrying , transportation and hauling of P.Way material for track linking .

4. Alteration and modification in existing yards including slewing of existing lines.

5. Supply of Ballast and Leading out the same for Preparation of Ballast Bed for

Linking of track.

6. Various works incidental to commissioning of line fixing various boards

caution indicator boards, hectometer post, gradient posts, curve boards, station

marking of curves and turnouts and fixing of boundary stones .

7. Various works like weed cleaning, rail gauge face greasing, SEJ oiling &

greasing, weld painting and various markings on rail and posts .

8. Provisions of joggle fish plates at various location, surface of level crossing

gates, standardization of level crossings gate layout, check rail, guard rail

provision of lifting barrier.

9. Other miscellaneous works for commissioning of lines . Contractor will take necessary safety precautions during the work for Protection of track and passengers as the work is near the running track and on existing Platform. Necessary safety barricading has to be ensured at work site. Competent Supervisor and Staff has to be deputed at work site exclusively for ensuring safety during the work. Note : 1. The scope is tentative and contractor will not be entitled for any compensation on account of reduction or increase or change in scope of the work 2) The completion Period for Ballast Supply will be 24 months. 3) Even within these 24 months, the contractor will be required to supply

proportionate quantity on pro-data basis every month. In case of contractors failure in this respect, Railway will be at liberty to take the ballast from any other source/contractor. Loss if any to Railway on this account will be recovered from the contractor apart from reduction in quantity in this

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contract. Railway will also be at liberty to part terminating the contract on

this account. 4) While making monthly Pro-data supply, the priority of location will be

decided by railways and no claim whatsoever will be entertained by the Railways on this account.

5) Ballast will be Paid for only in Two stages:

Supply and

Spreading/ Insertion. No payment will be made for leading out ballast. Therefore it is incumbent

upon contractors to supply the ballast as close to the point of its insertion, as practicable. Necessary liaisoning with local Land owners etc for stacking of ballast, if required, in their land will be contractors responsibility as well as risk and the same should be factorial into before quoting their rates.

6) Supply of P.way materials, not included in this contract will be made by railway. However if due to some unforeseen circumstances if the same is not being possible, the same may be get procured through this contract at a mutually agreed rate, which will be based on the last accepted rates of such within the railway or its PSU’s as may be relevant and no claim will be entertained by railways on this account.

7) Ancillary & Incidental Works :-Any other ancillary and related works incidental to main work including all the temporary arrangements etc required for execution & successful completion of the work as decided by the Engineer – in – Charge.

8) The work is spread out over the entire section and the contractor will have to carry out work at several sites simultaneously, as per the priority and decision of Raiwlays.

9) Site(s) will be handed over to the contractor in phases as per the priority of the railways and no claims will be admissible on this ground.

10) For each and every site, a sub target date of completion may be advised to the contractor, commensurate with the work load, which will be proportionate with the overall completion period for the complete scope. No claim will be admissible on this ground. In case of a contractor not being able to meet these sub target dates of completion, necessary action will be taken as per GCC, including part or full termination of the contract.

11) The scope of Work includes Flash Butt welding of rails either by Mobile Flash Butt Welding plant or by Stationary Flash Butt welding Plant. Decision of Railway regarding this will be binding upon the contractor. Railway will provide the space for stationary Flash Butt Welding Plant and will supply Rails to plant for their welding, Loading of welded rail panels into the EUR/BFR will be the responsibility of contractor no additional payment will be made for this. Also no additional payment will be made for installing stationery Flash Butt welding Plant. However, payment for shifting of stationery FB welding plant from one location to other will be paid in relevant item.

91

SPECIAL CONDITIONS

Name of Work:- Laying and linking of track, Ballast Supply,AT welding of & Flashbutt

Welding etc. and other Miscellaneous work in Sec.I ( Kms.65.00 to Kms.145.00 ) in

connection with Pune -Miraj Doubling project.

1. Two Skilled Labourers for Pway activities (Preferable Retired/ Experienced Pway

Staff) and 4 semiskilled Labourers shall be arranged by the contractors immediately

as soon as acceptance letter is received by the contractor and shall continue to

remain till completion of work for assisting the Railway Supervisors / Site Engineers

for carrying out necessary day to day works like layout marking, assisting in

measurement, handling of various survey instruments, records, register etc. They

shall be under exclusive & total control of Railway Supervisors and no additional

payment for this will be made. Failure to comply this, will invite necessary recovery

at appropriate rates to be worked out by Railways. The decision on rates of recovery

as worked out & approved by Engineer in charge will be final and binding on the

contractor.

2. Contractor shall arrange to provide 2 nos of 4 wheeler service vehicle such as

Tavera, Scorpio, Innova or equivalent similar vehicle from commencement of work

till completion continuously for Railways Supervisors, Engineers, Staff with all

consumables, fuel, driver, maintenance along with all required equipments and tools

& plants like level, staff, theodolite etc. connected with the proposed work, for their

day to day movement to site of work. No separate payment for this facility shall be

made. Decision of the Engineer-in-charge in this regard, shall be final and conclusive

and binding on the contractor. The Intending tenderers should take in to account

/consider all the probable expenditure on this account while quoting the overall rate

in the tender.

3. Site Office for Engineer and other Supervisory staff :- The contractor shall arrange to

provide at least two fully furnished office accommodation each of 20 sq.m. area with

toilet facility with water connection and required furniture items like beds tables,

chairs, cupboards, lockers etc. Work includes providing electric supply & all electrical

items like lights, fans and complete wiring, telephone etc. complete. The Contractor

shall provide these office accommodations within 1 month from the date of the

commencement of work or 1 month from the date of providing the land till

completion of CRS INSPECTION at reasonably near the work sites. No payment will

be made for this.

4. Accommodation for Engineer and other Supervisory staff :- The contractor shall

arrange to provide at least two fully furnished rooms accommodation each of 50

sq.m. area with attached toilet with water connection and required furniture items

like Beds, Cushion, cupboards, lockers etc. The Contractor shall provide these room

accommodations within 1 month from the date of the commencement of work till the

completion of CRS INSPECTION. No payment will be made for this.

5. Contractor should bring within one month of issue of acceptance letter, Two

latest HP Desktop/Laptop computer or similar with Intel HD Graphics HD Camera

, Antivirus (18 months) with one A-4 size laser jet printer, one A-3 size inkjet

Printers , 1 table and 4 chairs during the progress of work for exclusive use of

Railway supervisor for monitoring day to day progress & quantity calculation /

Bills etc.. No extra payment will be made to contractor on this account,

contractor’s should take in to a/c this aspect while quoting rate in Tender. The

above computer shall be provided with licensed Software’s of Antivirus, MS

Office, of latest version available in market. Contractors shall also be responsible

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for ensuring the working conditions of PC and Printer & shall arrange required

repairs (AMC) and spares including

consumables like cartridges for printers & stationery including CDs and Pen-

drives etc. till completion of work including extended completion period, if any.

6. Contractor shall depute additional one skilled computer litrate person having good

knowledge of Autocad and One skilled surveyor having good working knowledge of

layout marking in field and survey instruments like Theodolite, Auto level, Total

Station Equipments etc.. They shall be under exclusive and total control of Railway

Supervisors / Site Engineers and no payment for this will be made.

7. Contractor must deploy at least one retired PWI as approved by Railway Engineer.

Competency of such PWI & Supervisor shall be decided by the Railway and decision

of the Railway Engineer will be final conclusive and binding on Contractor/s.

Contractor has to replace such PWI supervisor if ordered by the Railway Site

Engineer. The Contractor shall engage adequate number of supervisors with

experience and well conversant with track laying work. They will be recruited after

specific approval of the Railway engineer about the working safety rules.

8. Contractor will depute technically qualified person to represent him at site of work

who will authorized to sign the acknowledgement of instructions and orders given

during the course of wok and inspections. The Instructions acknowledged by the

authorized representative, will be binding on the contractor and no separate

instructions will be given to the contractors and In absence of such supervisor no

work will be allowed to progress.

9. Wherever lead or lift is not mentioned or specified it should be clearly understood

that it means “ALL LEAD & LIFTS” for which no extra payment will be made.

10. Contractor will have to apply graphite grease on the central leg and eye of MCI insert

and then clip should be driven while linking & laying of track or in turnouts & no

extra payment shall be paid on this account.

11. Contractor has to make the ballast profile good before commissioning and inspection

of line to the satisfaction of Railway’s Engineer as per directive. No extra payment

will be made to the contractor for this.

12. Contractor has to do one round of ERC greasing and rail gauge face greasing in

curves , before commissioning of line and inspection by CRS, with contractor’s

material, labour, tools & plant. No extra payment will be made to the contractor for

this.

13. The contractor shall be bound to store his own material/materials issued by the

Railways including P. way materials for the work at the place earmarked for this

purpose by the Engineer-in-charge, away from the running racks without infringing

track parameters, with proper locking arrangement and watch, so that the materials

are neither misused by miscreants nor cause any physical harm to Public/employees.

The contractor shall at his own expense provide suitable temporary shed/sheds for

this purpose and shall remove the shed/sheds when it is no longer required.

Safeguarding of the materials is the responsibility of the contractor even if the

materials are deemed to be owned by the Railway.

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14 Codes, Manuals & By laws: - The contractor shall arrange 1 set of hard copies of all

relevant IS codes, manuals, by-laws to Railways at his own cost for reference and

use by Railways either in hard copy.

15. The contractor will have to arrange for sufficient plant, machineries, and labour at all

times during the execution of work and ensure strictly that there is no delay on this

account. Any decision by Railway’s representative as to minimum number of

Labours, equipments, materials plants & machinery in this regard shall be final and

binding on the contractors.

16. The contractor shall arrange communication facility for himself, railway

representatives and at site office at their own cost, during the entire execution

period. 4 nos of mobile Phone with sim card will be provided to railway

representatives exclusively along with timely recharge for this during the execution

of work & no extra payment shall be made for this.

17. It should be specifically noted that some of the detailed drawings may not have been

finalized by the Railway and will, therefore, be supplied to the contractors on specific

requisition or demand from contractors as and when they are finalized. No

compensation, whatsoever, on this account shall be payable by the Railway.

18. No claim for idle labour and or idle machinery etc. on any account whatsoever will be

entertained. Similarly, no claim shall also be entertained for business loss or any

such loss even if preferred or raised by the contractors.

19. It is primary responsibility of the contractor to obtain all necessary permissions,

permits / pervanas etc. from all concern authorities. However Railway may provide

all necessary help for obtaining the permission. Contractor is not entitled for any

compensations such as idling of machinery, staff etc. on account of any delay in work

for getting these permissions.

20. Contractor has to provide all necessary signal boards etc. for road traffic diversion if

required; being incidental to work & no extra payment for the same will be made.

Contractor has to take all necessary precaution for the safety of the road traffic.

21. While doing the work, if any obstruction is met with, such as water pipeline,

sewerage, gas pipeline, electrical cable, telephone cable or any other structure which

is to be cleared, it will be removed by the contractor/s for which necessary payment

shall be made under appropriate items of schedule or additional item may be

processed as per laid down procedure.

22. It shall be noted that while carrying out the work, other agencies Contractor/s will

also be working in the area and contractor will have to execute the work in total co-

ordination with other agencies Contractor/s etc.. The contractors should ensure that

no obstruction is caused to the working of other contractor in the vicinity and

nuisance to the residents of the adjacent area.

23. At the close of daily work special care is to be taken to clear sites from loose

materials, rail pieces etc. which can be misused for sabotage.

24. The contractor shall submit a programme for completion of the work in form of Bar /

Pert chart Chart before the commencement of work as per the target and schedule

given by railway within completion period.

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25. During the execution of work, the contractor will have to co – ordinate with other

contractors / railway supervisors working in the section of civil as well as other

department’s i.e. Electrical, S&T, and Telecom etc.

26. The Contractor has to bring one total station instrument at site for fixing centre line

of track and alignment of curves which will be available at site of work as and when

required. Also he has to bring one auto level for leveling work at site. Nothing extra

will be paid on this account.

27. The centre line and level will be given for alignment of track by the railway with

contractor’s total station and auto level instruments brought at site by contractor and

which shall be maintained and adhered by contractor while laying of track till

completion.

28. The scope of work include all activities related to P.way work till commissioning of

line like Transportaion of Pway materials, Ballast supply, Ballast running out, Linking

of Track including turn outs derailing switch, switch expansion joints, sandhumps,

dead ends, welding of rails etc. Hence contractor has to plan each activity in such a

manner that it does not hamper the progress of other activities. Critical activities

should be identified and taken up. Various works incidental to commissioning of line

like various caution indicator boards, hectometer post, gradient posts, curve boards,

station marking of curves, turnouts, weed cleaning, rail gauge face greasing, SEJ

oiling & greasing, weld painting and marking, Provisions of joggle fish plates at

various location, surface of level crossing gates, standardization of level crossings

gate layout, check rail & guard rail provision, lifting barrier and sliding boom

provision, height gauge marking etc. have to be carried out by contractor. Contractor

should prepare a PERT activity chart and bar chart taking all the activities into

account as per the opening target section wise abd submit for approval. Work shall

be progressed as per approved/ agreed bar chart.

29. Contractor shall provide required persons for protection of track while executing the

work near the / existing track as mentioned in the IRPWM and necessary training to

the concern person will be given training from the Divisional training school Pune for

which contractor have to bear the full cost of training as notified time to time for this

railway will not pay any extra payment. All safety precautions for running of trains in

section are to be followed. Contractor will provide look out ment with flag/ H>S

lamps during block periods and during normal working period also.

30. Contractor is responsible for fixing of caution order board, engineering boards etc. as

& when required for carrying out the work with proper safety of track.

31. Only Competent person should only be deputed at site. Competency certificate will

be issued by Railway officer AXEN/ XEN for the following staffs:-

a.) Black smith / fitter

b.) Drilling Team

c.) Cutting Team

d.) Protection man

e.) Site Supervisor.

f.) Surveyors.

32. Contractor will issue Identity cards for all the staff countersigned by Railway

supervisor. Person without identity card will not be allowed on work site.

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33. Railway will provide required Traffic & Power block if required for linking newly laid

track with the existing running line for Non interlocking Block (Pre NI and NI Block).

Contractor shall arrange the following resources at least 48 hours prior to Pre-NI

working and up to 7 days of post NI -

a) Minimum 100 labours with experienced supervisors & with requisite tools i.e 50

Nos Straight Bar, 30 Nos Mortar pan, 30 nos Wire Claws, 15 Nos Double ended

Spanner, 10 nos Hammer, 6 Nos track lifting jack (15 MT capacity), 20 nos Rail

tongue etc. as advised by Site Engineer.

b) 3 nos Rail cutting machine with separate staff & operator for its use (Saw Type)

and 2 Nos Abrasive rail cutting machine with separate staff & operator for its use

with operator fuel, spare blades ( Partner or Similar)

c) 3 nos Drilling machine for drilling holes in rail in block with separate staff &

operator for its use with operator fuel, spare drill bits of various sizes as directed

by the Site engineer.

d.) 3 nos Black Smith + 3 men for each Team with separate staff & operator for its

use.

34. During the work contractor, should stack materials like ballast, sleepers, rails etc on

cess or at null point to prevent damage of prepared formation as directed by

engineer incharge.

35. No Extra payment shall be made for making approaches and access up to worksites

wherever is required as per site conditions.

36. If 20 Rail Panels are supplied in place of 10 rail panel then will be made on prorata

basis as for 10 rail panels, no additional claim shall be entertained on this Account.

37. Contractor has to supply ballast at nearest possible spot so that it can be put on

track. No additional payment for leading out shall be made except provided in the

tender schedule. No claim of contractor shall be entertained on this account. If

required, contractor shall procure land for this on his own cost or he should make his

own arrangement to shift the ballast from available land on his own cost.

38. Contractor must visit the site before quoting rates for the work. He should get

acquainted with approaches, existing the site conditions, vicinity of hutment,

availability of labours and other obligatory structures etc. & quote the rate

accordingly.

39. The site order book/ Register, activity Register & progress report register will be

maintained at site. They will be got signed by the representatives of railways and

contractor daily.

40. The Contractor shall have to keep ready necessary “FIRST AID” facilities etc available

all along, while working in day or night for labour working.

41. The contractor must ensure the safety of labours engaged by him while crossing the

track during the course of execution of work. The railway will not be responsible for

any injury sustained by labour. Any claim for compensation what so ever arising out

of such accident shall be paid by the contractor including any fatal accident, thereto.

42. Scope of work involves fixing of boundary stones contractor will have to fix boundary

stones as and when required or shall fix the missing boundary stones payment for

the same will be done by adding appropriate item in the schedule.

43. Each Fish plated joint with fish bolts and nuts will be lubricated with Black oil or

reclaimed oil. No extra payment shall be allowed for the same.

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44. The scope of work includes insitu glued joint, thermit and flash butt welds for which

contractor shall depute RDSO approved vendors and shall use only RDSO/RITES

inspected materials as prescribed time to time by railway.

45. Contractor shall maintain the track till CRS inspection and 3 months thereafter or

handing over to open line whichever is earlier . Any deficiencies on maintenance

account must be attended by contractor on his own by deputing his labour,

machinery, tools and plants etc.

46. Contractor shall keep the Section clean from shrub, grass, small bushes etc. till the

CRS Inspection. No other payment, except as mentioned in NS Item in tender

schedule shall be made on this account.

47. The contractor will be held responsible for any loss or damage or injury caused

during work to the labour or the RAILWAY/ PUBLIC PRIVATE persons due to

negligence. The contractor shall bear all the consequence, losses and expenditures

etc thus involved on that account.

48. Contractor shall maintain proper sanitation and cleanliness at work site . Portable

toilets with watering facility should be provided for labour as directed.

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SECTION

“D”

Technical specifications

98

No.2004/Sig/G/7 J.P.O No.1 /Sig/2004

JOINT PROCEDURE ORDER FOR UNDERTAKING DIGGING WORK IN THE VICINITY OF

UNDERGROUND SIGNALLING, ELECTRICAL AND TELECOMMUNICATION CABLES.

A. A number of Engineering works in connection with gauge conversion/doubling/third line are in

progress on various railways, which require extensive digging work near the running track, in close

vicinity of other working S&T cables carrying vital safety circuits as well as electrical cables feeding

the power supply to Cabins, ASM room, RRI Cabin, Intermediate Block Huts (IBH) etc. Similarly,

S&T organization under open line or construction units under CAO/C are executing various signaling

and telecommunication works requiring digging of earth for laying of cables or casting of foundations

for the erection of signal posts etc. Rail Tel are also executing the work of laying of quad cable and

OFC on various Railways as a part of sanctioned works for exclusive use of Railways for carrying

voice and data i.e. administrative and control communication, PRS, FOIS etc. or shared by Rail Tel

Corporation of India Ltd. On certain sections digging is also required for laying of electrical cable and

casting of foundation for the erection of OHE masts by Electrical Deptt. Generally, these works are

executed by Contractors employed by these organizations.

B. However, while carrying out these works in the vicinity of working signaling, telecommunication and

electrical cables, at times, cable cuts take place due to JCB machines working along the track or

during the digging work being done by Contractors carrying out the Civil Engineering works.

Similarly, such cable cuts are also resulting due to works undertaken by S&T or Electrical depts.

Such cable faults results in the failure of vital signaling and telecommunication circuits.

C. Henceforth, the following joint procedure shall be followed by Engineering, Electrical and S&T (and

Rail Tel organization, wherever such works are being done by them) Officers of the respective

divisions and by the Construction Organization, while carrying out any digging work near to existing

signaling & telecommunication and electrical cables, so that the instances of cable cut due to

execution of works can be controlled and minimized.

1. S&T Department (and Rail Tel, where they have laid the cables) & Electrical Deptts. shall

provide a detailed cable route plan showing exact location of cable at an interval of 20m or

wherever there is change in alignment so that the same is located easily by the Engineering

official/contractor. This cable route plans shall be made available to the DSTE/DEN or

Dy,CE/C as the case may be by Sr.DSTE/DSTE or Sr.DEE/DEE of the divisions or Dy.CSTE/C

or Dy.CEE/C within a reasonable time in duplicate. DSE/DEN or Dy.CE/C will send copies to

their field unit i.e. AEN /SE/P.Way & works.

2. Before taking up any digging activity on a particular work by any agency, Sr.DSTE/ DSTE or

Sr.DEE/DEE of the section shall be approached in writing by the concerned Engg or S&T or

Electrical officer for permitting to undertake the work. After ensuring that the concerned

executing agencies, including the contractor have fully understood the S&T and Electrical cable

route plan shall permit the work in writing.

3. After getting the permission from S&T or Electrical Deptt. as the case may be, the relevant

portion of the cable route plan shall be attached to the letter through which permission is issued

to the contractor by concerned Engineering Official for commencement of work & ensuring

that the contractors have fully understood the cable route plan and precautions to be taken to

prevent damage to the underground cables. The contractor shall be asked to study the cable plan

and follow it meticulously to ensure that the safety of the cable is not endangered. Such a

provision, including any penalty for default, should form part of agreement also. It is advisable

that a suitable post of SE (Sig) or SE (Tele) or SE (Elect.) shall be created chargeable to the

estimates of doubling / Gauge conversion, who can help Engg. agencies in the execution of the

work. However, basic responsibility will be of the Department executing the work and the

Contractor.

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4. The SE(P.Way) or SE (Works) shall pass on the information to the concerned SE(Sig) or

SE(Tele) or SE(Elect.) about the works being taken up by the contractors in their sections at

least 3 days in advance of the day of the work. In addition Engineering control shall also be

informed by SE(P.Way) or SE(Works), which in turn shall pass on the information to the Test

Room / Network Operation centre of Rail Tel/TPC/Electrical Control.

5. On receiving the above information, SE(Sig) or SE(Tele) or SE(Elect) shall visit the site on or

before the date of taking up the work and issue permission to the contractor to commence the

work after checking that adequate precautions have been take to avoid the damage to the

cables. The permissions shall be granted within 3 days of submission of such requests.

6. The name of the contractor, his contact telephones number, the nature of the work shall be

notified in the Engineering Control as soon as the concerned Engg. official issued the letter

authorizing commencement of work to the contractor. Test Room be given a copy & Test Room

shall collect any further details from the Engineering control and shall pass it on to S&T/Rail

Tel & Elect officials regularly.

7. In case of works being taken up by the State Government, National Highway Authority etc. the

details of the permission given i.e. the nature of work, kilometer etc. be given to the Engineering

Control including the contract person‟s number so that the work can be done in a panned

manner. The permission letter shall indicate the contact numbers of Test Room/Network

Operations centre of Rail Tel/TPC/Elect. Control.

8. Where the nature of the work taken up bythe Engineering department is such that the OFC or

other S&T cables or Electrical cables is to be shifted and relocated, notice of minimum one

week shall be given so that the Division/Rail Tel/Construction can plan the works properly for

shifting. Such shifting works shall, in addition, for security and integrity of the cables, be

supervised by S&T supervisors/Rail Tel supervisors/Electrical Supervisors.

9. The concerned SE(P.Way) SE(Works),/SE(Sig)/SE(Tele)/SE(Elect.) or Rail Tel supervisors,

supervising the work of the contractor shall ensure that the existing emergency sockets are not

damaged in view of their importance in providing communication during accident/emergency.

10. In case of minor nature of works where shifting of cable is not required, in order to prevent

damage to the cable, the Engineering contractor shall take out the S&T or optical fire cable or

Electrical cable carefully from the trench and place it properly alongside at a safe location

before starting the earthwork under the supervision of SE(Sig.) or SE(Tele) or SE(Electrical).

The cable shall be reburied soon after completion of excavation with proper care including

placement of the brick over the cable by the concerned S&T supervisors or Electrical

Supervisors. However, the work will be charged to the concerned engineering works.

11. In all the sections where major project are to be taken up/going on Rail Tel/S&T Dept. shall

deploy their official to take preventive/corrective action at site of work.

12. No new OFC/Quad cable shall be laid close to existing track. It shall be laid close to Railway

boundary as per extant instructions i.e. 1.0m from the Railway boundary to the extent possible

to avoid any interference with future works (doubling etc.) It shall be ensured in the new works

of cable laying that the cable route is properly identified with electronic or Concrete markers.

Henceforth, wherever cable laying is planed and before undertaking the laying work, the cable

route plan of the same shall be got approved from the concerned Sr.DEN or Dy CE/Constn. to

avoid possible damages in future. Such approvals shall be granted within 7 days of submission

of the requests.

13. The works of excavating the trench and laying of the cable should proceed in quick succession,

leaving a minimum time between the two activities.

14. Any damage caused to OFC/Quad cable or Electrical cable during execution of the work,

necessary debit shall be raised on Engineering Department who shall bear the cost of the

corrective action.

15. All types of bonds i.e. rail bond, cross bond and structure bond shall be restored by the

Contractor with a view to keep the rail voltage low to ensure safety of personnel.

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16. Above joint circular shall be applicable for construction as well as open line organization of

Engineering, S&T & Electrical.

17. The S&T cable and Electrical cable route plan should be got approved be got approved from the

concerned. Sr. DSTE/DSTE & Sr. DEE/DEE respectively, before undertaking the work and

completion cable route plan should be finalized Block section by Block section as soon as the

work is completed.

C] SPECIAL CONDITIONS OF CONTRACT - PART II :-

(TECHNICAL SPECIFICATIONS FOR TRACK WORKS)

(A) General 1 Railway Specifications for Materials & works shall be adopted. Some additional specifications are

added herewith. Notwithstanding any provisions made in the C.R specifications, the provisions made

in the technical specifications shall be binding. All provisions in Railways manuals such as

Permanent way (IRPWM), LWR, Bridge etc are binding on the contractor & all the provisions in

these manuals shall be strictly followed.

2 These special conditions supplement the conditions of the tender and the contract and conditions

incorporated in specifications for materials and works of the Central Railway corrected up to latest

correction slip. When provision of these special conditions are at variance with the General

Conditions of Contract and other documents mentioned above, then these special conditions will

prevail.

3 Contractor must visit the site before quoting rates for the work. He should get acquainted with the

approaches, existing site conditions, vicinity of track, vicinity of hutment, availability of labours &

other obligatory structures etc. & quote the rate accordingly.

4 In the absence of any specification for any work on material the relevant Indian standard

specification would be applicable and where no Indian standard specification exists, relevant

international specification or the specification given by Railway would be followed. Decision of

Railway in this regard would be final and binding on the contractor.

5 Setting Out: The Contractor shall establish working Bench Marks tied with the Reference Bench

Mark in the area soon after taking possession of the site. The working Bench Marks, alignment /

levels pegs should be got approved from the Engineer.

6 All dimensions and levels shown on the drawings or mentioned in documents forming part of or

issued under the Contract shall be verified by the Contractor on the site and he shall immediately

inform the Engineer of any apparent errors or discrepancies in such dimensions or levels.

7 The Railway administration reserves the right to operate fully or partly up to any extent or delete any

items of this tender schedule as required as per site condition and the contractor will have no right to

claim on this account.

8 Contractor has to make his own arrangement of water and electricity etc. and Railways will entertain

no claim on this account.

9 The Railway will not provide any new service roads for movement of contractor's vehicles. However,

the contractor free of charges can use existing service roads within Railways premises.

10 Contractors have to make approach road/service road wherever required even through the private

lands. The element of service road with prior permission of land owner is deemed to have been

considered while quoting the rate and no extra, what-so-ever, will be paid to the contractor against the

premium / compensation paid by them, if any, to the land owners on this account. The Railway

however, reserves the rights to make use of these roads formed and maintained by the contractor as

and when necessary without any payment to the contractor. The Railways will entertain no claim on

this account.

11 The contractor will arrange his own tools and plants, crane, other equipments, consumable etc.

required for doing the work.

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12 The contractor will be held responsible for any loss or damage or injury caused during the course of

work to the labours or to the Railway/ Public Private person due to his negligence. The contractor

shall bear all the consequence losses and expenditure thus involved on that account.

13 The work should be carried out without any interference to normal working of the Railway track and

the structures. The Railway reserves the right to have the damages made good by the contractor. The

contractor, if necessary shall provide barricades as required while working near the existing running

lines. The decision of Engineer-in-charge will be final and binding on the contractor in this regard.

14 The contractor must ensure the safety of labourer engaged by him while crossing the track during the

course of execution of work. The Railway will not be responsible for any injury sustained by

labourers. Any claim for compensation what so ever arising out of such accident shall be paid by the

contractor including any fatal accident.

15 Contractors shall have to keep ready necessary first aid facilities etc available all along while working

in the day or night for labours while working.

16 All safety precautions for running of trains in section are to be followed. Contractors will provide

lookout men with the flags/H.S. Lamps during block periods and during normal working period also.

17 Tenderers are required to submit a Bar chart along with the tender documents duly indicating the

programme for completion of work within prescribed completion period showing activities &

resource deployment.

18 The rates of all the items are inclusive of sales tax, royalty fees, octroi duty, as payable under the

sales Tax Act or local bodies Act. The Railways will not pay to the contractor any of these taxes and

the contractor will not be compensated for any amount paid by him by way of such taxes or duties.

19 The Railways will not undertake to supply tools and equipments to the contractors. However under

compelling circumstances the tools and equipment can be given on hire basis if available / spare-able

with/by the Railways. Railways shall decide hire charges for each tool.

20 During the execution of work, the contractor will have to co-ordinate with other contractors working

in the section of civil as well as other departments i.e. electrical and S&T. The site order book and

progress report register will be maintained at site. The representative of Railways and contractor will

sign them.

21 Relevant provisions of Codes, I.R. P.Way manual, LWR manual, AT welding specifications etc. shall

be observed strictly by the contractor at all times as per the directives of the Railways Site Engineer.

22 In addition, in case there is any current standard circular of Railway Board/RDSO or Chief Engineer

to be followed for any track standard, the same could be enforced to be followed under directives of

the Railways Engineer -in-charge of the above work.

23 Wherever lead or lift is not mentioned it should be clearly understood that it mean "All lead and all

lifts" for which no extra payment shall be made.

24 Contractor will have to provide labour for taking measurements of work done or during course of

work whenever necessary with all equipments needed such as Gauge level, tapes etc. as approved by

the Railway no extra payment will be made for the same.

25 If any tools i.e. Bar straightening, wire claw, pick beaters, screening baskets etc. if available will be

given to contractor then hire charges will be paid by contractor at the rate decided by Railway.

26 Contractors will have to apply Grease (Specification for Grease No.IS: 480-1981) to „O‟ graphite on

the central leg of ERC and eye of the MCI insert and then clip should be driven while linking &

laying of track or in turnouts.

27 All details of handing and taking over sections for different stages of packing, imposition and

removal of speed restrictions, measurement of track parameters, accountal of released material etc.,

should be recorded.

28 Wherever the unit per metre has been used it means per running metre of tracks as a whole consisting

of operation on both the rails. It shall not mean that separate payment for left and right rail will be

given unless otherwise specified.

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(B) Transportation of Track materials

1. For sleepers to be transported from sleeper factory, the loading will be done by Concrete Sleeper

factory free of cost.

2. Unloading will be done at the site with the help of the crane by the Contractors trained/skilled staff

and the sleepers/ rails shall be stacked in proper sequenced batches, thus avoiding the possibility of

mixing up. The unloading shall be done near the track to the extent approachable road exists and

stacked as directed by the Site Engineer.

3. Railway will not be responsible for any damage or accident to the vehicles as well as any labour

working on the vehicle during the contract.

4. The concrete sleeper should be handled carefully during transportation, unloading and stacking. The

contractor will be held responsible for any damage or loss to the concrete sleeper during transit or

unloading.

5. The contractor will arrange transit Insurance for the sleepers being transported.

6. Payment for the transportation charges will be arranged only after the receipt of the materials by the

consignee and not on proof of dispatch.

7. All incidental charges like Octroi, Road tax, entry tax, etc. will be borne by the contractor.

8. Fittings will, generally, be supplied from the Railway Depot either at Pune or Daund. However it may

be required to transport the material from other locations also.

9. All the materials shall be kept clear of infringement during loading, unloading and handling.

10. Weigh-bridge charges, if any are to be paid by the Contractor.

11. Rate of transportation includes making up of temporary approach roads to the locations / Points of

unloading and stacking of sleepers / rails in the section at the location as directed by Engineer-in-

Charge.

12. Excess material unloaded in section shall have to be re-transported and stacked to correct locations by

the contractor at his own cost as per instruction of Engineer-in-Charge.

13. All efforts will be made by Railways to supply required number of sleepers / Railway within

stipulated completion period. However, if due to unforeseen reasons beyond the control of

manufacture, supply is delayed, the contractor shall be granted suitable extension. However, no claim

or compensation on this account will be entertained.

14. Railway‟s materials in charge of contractor may be subjected to check by the Railway officials at any

time and the contractor shall give all facilities for inspection / counting of the materials.

15. After unloading of the Rails the same should be stacked as per para 254 of Indian Railway P. Way

Manual 2004 and as directed by Engineer-in-Charge whose decision in this regard will be final and

binding on the contractor and only then the item will be considered as completed.

16. Measurement :-

17.1 For sleepers of any kind, transported from a sleeper factory, the weight given by the

factory will be taken.

17.2 For transportation of released / second hand sleepers, actual weighment will be done

initially to arrive at the unit weight per sleeper and subsequently the payment will be

done on unit weight thus arrived.

17.3 For transportation of loose fittings, miscellaneous items, mixed items, the payment will

be done on actual weighment.

17.4 For transportation / hauling of released / second hand rails, wherever feasible actual

weighment will be done, otherwise 5% deduction will be made for wear and tear from the

nominal sectional weight.

(C) Issue and accountal of new / released material

1. The Railway's material will be issued on specific requisition of the contractor and as per

requirements consistent with progress of work from the railway‟s depots or at any other specified

location as per direction of Engineer -in-charge at site.

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2. The contractor will be responsible for safe custody of all the track fittings and materials handed

over to him for linking of track and any losses due to breakages, thefts or misuse will have to be

made good by the contractor before the track is handed over by the contractor to the railway.

3. Track materials issued by the Railway shall be used solely and economically for the purpose of

the work covered by this contract only. The materials shall be used in such quantities and

proportions as specified in the terms of work & as are indicated in the Schedule & in the relevant

specification of drawings as approved by the Engineer whose decision thereon shall be final.

Wastage of or damage to such materials in any manner shall be totally avoided.

4. Any materials left over as surplus or as scrap out of the material supplied by the railways free of

cost, shall be returned to the Railways at railway's depots or other godowns anywhere as directed

by engineer -in-charge at site. Materials shall be returned in good and whole condition.

5. The safe custody of all types of P.Way materials released and surplus will be the responsibility of

the contractor till the same are returned and handed over to the nominated Railways depots. The

recovery will be made from the contractor for loss of Railways materials by his workmen as per

extent rules.

6. Contractor will be responsible for collecting released material if any and transporting it to

Railway stores depot and stacking as directed by Engineer in charge.

7. In case it is noticed that on completion or termination of the work, the consumption of the

material has been found in excess of the quantities laid down and the contractor is unable to

account fully for the material issued either due to neglect in the safe custody or for any other

reasons the cost of such quantity of the material will be recovered from the contractors at twice

the prevailing procurement cost, at the time of last issue i.e. 2 times purchase price plus 5%

freight charges.

8. In case some of the newly placed fittings are found to be damaged, broken, it shall be replaced by

contractor free of cost.

9. Any loss due to possible theft or any other account will be contractor‟s responsibility for which

no payment will be made by the Railways and final payment will be made as per fittings used and

counted in the completed track.

10. Security of Track fittings when fixed in track or at his depot will be contractor‟s responsibility.

11. All released materials, till they are disposed off to depots will remain with contractor and will be

responsible for safeguarding the same. Any loss will be recovered at double of prevailing rates as

decided by Railway.

12. The materials like small fittings etc. form site depot to actual place of work will have to be

transported by the contractor at his own cost. No claim will be entrained on account of crossing of

the track if any and the rate quoted should be inclusive of all lead and handling and also cover all

precautions to lift and stack properly as are considered necessary during the course of execution.

(D) Spreading out stone ballast from stack

1. Ballast will be carried from ballast stacks along the alignment and will be spread evenly wherever

required as directed by Railway Engineer. Initially carpet layer of 10-15 cm as directed by

Railways Engineer shall be laid on prepared formation which will be rolled by roller & then after

linking of track, balance ballasting is to be done to achieve the desired ballast profile given by

IRPWM.

2. The ballast from the stack should be removed right up to the bottom of the stack till stacking

ground becomes visible. Care shall be taken to see that ground soil is not mixed in ballast while

loading by JCB from stack bottom.

3. As far as possible, the stack once broken should be completely run out unless instructed otherwise

by the Railway‟s Site Engineer.

4. For leading out ballast, the measurements of Railways stacks already recorded for ballast supply

work will be considered for payments & no claim on this account will be admissible.

(E) Laying and linking of track

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1. The work will involve Laying and fixing New rails/predrilled and pre-cut rails on previously laid

sleepers at specified spacing, fixing fish plates and fish bolts and other rail and rail-sleeper

fastenings such as clamps as per Railway‟s drawing and / or as per extant instructions or keeping

provision for flash butt welding, fixing keys/ clips and other rail and rail-sleeper fastenings to

obtain gauge as per Railway‟s drawing and / or as per extant instructions, fixing grooved rubber

pads, liners and elastic rail clips as per standard drawing and as per extant instructions.

2. Rates shall be inclusive of the following items of work of assembling of track:

a) Incidental loading / unloading of stone ballast by head load or by any other means such as

trucks, dumpers Contractor's dip lorry etc.

b) Incidental loading, unloading and stacking at site all Railways materials/released material

during transportation of the same.

c) Straightening the rails / rail panels by JIM-Crowing or by mechanical Hydraulic rail benders

before linking them in the track.

d) Incidental hauling of rails, and MBC sleepers to bring on exact location while laying and

linking of track.

e) Making up standard ballast profile after initial packing.

f) Standard gap has to be maintained on the rails joints.

g) Dressing and leveling of top of formation before the laying of track.

3. The center line and levels will be taken for the alignment of track by Contractor‟s Engineer using

his own theodolite/level which will be checked by Railway‟s Engineer & confirmed for carrying

out work. These shall be maintained & further adhered while laying of track.

4. The above item of the work envisages laying and linking of sleepers and rails of section as

specified in the schedule and fixing rail and rail-sleeper fastenings and fittings etc. Including all

leads, lifts / descents etc, unless otherwise mentioned in the respective items, and all incidental

works.

5. The measurements for payment shall be per running meter of track as stipulated in the item,

measure to the nearest centimeter.

6. The work shall be carried out as per the Railway‟s standard drawings, project sheets, provisions

contained in Indian Railway‟s Permanent Way Manual and the extant instructions.

7. Rail / Rail panels of equal length shall be used in pair for laying and fixing.

8. Rail joints shall be square to alignment, while on the curved alignment; cutting of inner rails shall

be done at suitable intervals when lead of inner rail is equal to half pitch. (Cuts to be paid for

separately).

9. The fish bolts shall be applied one coat of black oil as prescribed. Hammering of fish bolts is

prohibited. The fish bolts shall not be over tightened and shall be tightened with standard spanner /

torque spanner. The inner two fish bolts should be tightened first.

10. The frozen (gapless) joints are required to be provided at specified locations such as at combination

fishplates, joints behind CMS Crossings and SEJs with closure etc.

11. It shall be ensured that the handling of rail is as per extant instructions and shall not infringe the

Railway‟s schedule of Dimensions.

12. Use of kinky rail should be avoided.

13. Marking on rails with punch or chisel is prohibited.

14. The driving of the keys / clamps shall be done with a standard keying Hammer / approved

mechanical means.

15. The above keying / clamping operation shall be completed on the base rail first which shall be first

aligned and fixed in position before the other rail is fixed to the gauge as stipulated.

16. The gauge shall be maintained as per para 403 of the Indian Railways Permanent Way Manual or

as per extant instructions.

17. The contractor will have to straighten the rails by Jim crow or with hydraulic bender before putting

them in track wherever necessary.

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18. Oiling and greasing of fish plates before fastening the rails will have to be done with contractors

tools and consumables like plumage, kerosene oil, black oil, brushes etc. For 100 nos. of single

rails joints the requirement is approximately as under. No extra payment for this will be made.

Rate of linking track should include this work.

Plumago - 11 lbs/5Kgs.

Kerosene oil - 7-1/2 lbs/3.40 Kg.

Black oil - 6 lbs/2.72 Kg.

19. No extra payment shall be made either for testing or rectification of defects. Engine shall be

provided by Railway without hire charges for testing of track.

20. All lead will mean lead up to one Km. on either side unless otherwise specified in the description of

non-scheduled items.

21. Contractor should quote his rates inclusive of all the works arising out of Special Conditions of

Contract incidental, applicable to each non-scheduled item for which no separate payment is

intended to be made to the contractor.

22. The hiring and position of crane for lifting of sleepers and rails is entirely the responsibility of

contractor.

23. Contractor will have to give spacing for laying MBC sleepers on rails as per drawing supplied to

them at the rate of 1660/1540 Nos. in a KM, as directed at site by the engineer.

24. Contractor will be responsible for giving correct alignment in straight and in curve portion required

as per proposal depending upon degree of curvature, until alignment is approved by PWI-in-charge.

It will be responsibility of contractor to rectify the defects till it is approved by Engineer -in-charge

for this work no extra payment will be made.

25. Contractor shall arrange his own dip lorry or material lorry/dolly etc. for carrying of rails, fittings

etc. over track wherever required as per site conditions. Labour for protection of track, wherever

required, is to be arranged by contractor under directives of Railways engineer at site.

26. The materials like small fittings from site depot to actual place of work will have to be transported

by the contractor at his own cost. No claim will be entertained on account of crossing of the track

if any and the rate quoted should be inclusive of all lead and handling and also cover all

precautions to lift and stack properly as are considered necessary during the course of execution.

27. The consumable stores like graphite, oil, cotton waste, coal tar, paint, painting brushes etc. required

for the work will have to be arranged by the contractor at his own cost required as per the current

prevailing circulars.

28. 1st and 2

nd through packing will be done in accordance with the relevant provisions of IRPWM to

make the track fit for 20 KMPH and 45 KMPH respectively as stipulated in the items.

29. Contractor shall be permitted to construct temporary sheds for his labour/stores etc subject to

condition that hygienic condition shall be maintained at all the level in the surrounding. The

contractor at his own cost shall arrange water supply and electric connections. All this temporary

sheds/stores so constructed shall be removed by the contractor and site cleared of all debris,

leftover material etc. shall be handed over back to Railway otherwise Railway reserves the right to

stop refund of security deposit and /or/ payment of final bill etc. In this matter decision of the

Railway Authorities shall be final and binding on the contractor.

30. After the work is over, the ballast section, cess and side drains will conform to ballast profile as

laid down in manuals.

31. Squaring of sleepers-Gauge variations and kinks inevitably result from sleepers getting out of

square. Squaring of sleepers shall be ensured.

32. The spacing of sleepers on the sighting rail should first be checked and correctly chalk- marked.

Corresponding marks should then be made on the other rail using the square at every point.

33. Squaring should be done by planting the crowbars firmly against the sleeper and pushing it. Under

no circumstances should sleepers be hammered. Sleepers that are squared should be re-gauged

immediately, the fastenings tightened and repacked.

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34. Contractors will have to apply Grease (Specification for Grease No.IS:480-l98l) to „0‟ graphited on

the central leg of ERC and eye of the MCI insert and then clip should be driven while linking and

laying of track or in turnouts. No extra payment shall be allowed for the same.

35. Track geometry after laying the track shall conform to Track Geometry Standard.

a. Gauge Sleeper to sleeper variation (+/-) 2 mm

b. Expansion gap Over average gap worked out by recording 22

successive gap

(+/-) 2 mm

c. Joints i) Low joints not permitted

ii) High joints not more than (+/-) 2 mm

iii) Square-ness of joints on straight (+/-) 10 mm

d. Spacing of

sleepers

With respect to theoretical spacing (+/-) 20 mm

e. Cross level To be recorded on every 4th sleeper (+/-) 3 mm

f. Alignment On straight on 40 meter above (+/-) 2 mm

On curves of radius more than 300 mm on 20

meter variation ever theoretical versions.

5 mm

On curves of radius less than 500 on 20 meter

variation over theoretical versions

10 mm

g. Longitudinal

level

Variation in longitudinal level with reference to

approved longitudinal sections.

50 m

36. Slewing of track to correct alignment :- Slewing of track should be directed by the mate who

on straights should sight the rail from a distance of 50 to 60 meters. On curves, the peg should be

erected first and the slewing done. When slewing, the crow bars should be planted well into the

ballast at an angle not more than 30 degrees from the vertical otherwise lifting of track may

occur.

37. Gauging :- The basic requirement is uniform gauge over a continuous stretch so long as it is

within the permissible limits of tightness or slackness. Gauging should only be done after

ensuring that sleepers are truly square, Standard key hammers shall always be used, Beaters and

heavier hammers should not be used, as this causes over driving of keys/ER Clips and strain M.I.

inserts. The Track gauge should be held firm with one lug against the base rail and the other end

being swiveled over the opposite rails. The tightest position obtained determines the correct point

to test the gauge.

38. Spacing of sleepers : The spacing of sleepers on the sighting rail should first be checked and

correctly chalk-marked. Corresponding marks should then be made on the other rail using the

square at every point.

39. Boxing of ballast section and tidying : -

a. After completing the preceding operations in sequence, clean ballast should be dressed to the

specified dimensions, template being used for the purpose, Hemp chords 6mm dia of a

sufficient length should be used for lining the top and bottom edges of the ballast, if

inadequate, full section of ballast should be provided near the rail seat, the deficiency being

reflected along the centre of the track and not under the rails or in the shoulder.

b. The cess should then be tidied up. Where earth ridging exists at the edge of the bank, this

should be removed. Cess should be maintained to the correct depth below rail level

according to the ballast section and formation profile.

c. If track Geometry is not maintained and any mishap takes place on the track being

maintained by contractor, due to track deficiency, contractor will be held responsible for the

same & loss to Railway will be recovered from the contractor as deemed fit.

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d. In switch portion contractor has to carryout all ancillary works for S&T requirement i.e.

housing of tongue rail with stock rail, for adequate length, grinding of head of stud bolt,

grinding of special chair etc. as directed by site Engineer. The payment of assembly can be

made after completion of works for S&T requirement on producing written certificate from

Site Engineer

(F) Specification for cutting of rails

1. The above item of work envisages cutting of rails on cess / running track as specified in the

schedule at isolated locations / nominated Depots / Stacks complete with handling of rails and all

incidental works.

2. The measurements for payment shall be for each complete cut at the specified points.

3. The work shall be carried out as per provisions in Permanent Way Manual.

4. The cut shall be made by Rail cutting machine (saw type) or by abrasive Rail cutter as specified in

the contract.

5. The cut shall be made in a plane at right angle to the foot as well as the running edge of the rail.

The burr, if any, shall be removed.

6. Flame / Gas cutting is forbidden use of Jim-crow to aid cutting is forbidden.

7. The contractor shall arrange for the rail cutting machine (saw type) and hacksaw blade and / or the

abrasive rail cutter and abrasive disc which should be procured from the approved firm(s) for

manufacture / supply of the same, a list of which is given in the Annexure. The rate includes cost

of operation and maintenance of these machines.

8. For cutting of rails and drilling holes in rails, these shall be done through mechanical means only

preferably petrol driven machines. For cutting of rail in block, use of abrasive rail cutter will be

mandatory. The Contractor will be required to keep sufficient number of machines for such

purposes in the section along with stand by, as no delay on account of non-availability of these

machines will be acceptable.

(G) Specification for drilling holes in rails

1. The above item of work envisages drilling and chamfering of holes of prescribed diameter in rails

on cess / running track as specified in schedule at isolated locations / nominated Depot / Stacks

complete with handling of rails and all incidental works.

2. The measurements for payment shall be for each hole drilled including chamfering complete.

3. The work shall be carried out as per the Railway‟s standard drawings and / or as given in Indian

Railways Permanent Way Manual.

4. The drilling shall be done by Rail drilling machine only. Punch or Reaming / Drifting shall not be

permitted. After drilling the hole, the same shall be chamfered with chamfering tools to remove

burrs and for work hardening the hole, on both sides of rail web. The use of flame / gas cutting

equipment is forbidden.

(H) Handling of rails and Protection of rail surface :-

1. Surface notches of even less than 0.75mm depth are liable to cause rail fracture in service,

therefore avoid impact abrasion of rails against separators in wagons and round link chains slings

for securing the rails.

2. Use conventional slings for lifting rails made of flat link chains. Lifting of rails preferably with

magnet lifting device.

3. These rails are thermally very sensitive and are likely to develop metallurgical defects, if exposed

to localised heating which produces very hard and brittle material, therefore avoid heating, flame

cutting on or adjacent to rails and contact with electric arcs and molten metal splashes, i.e. from

loose cables or adjacent welding operations.

4. Do flame cutting when found essential after pre-heating, a minimum of 10 cm. of rail length on

either side of the cutting about 250-350 degrees uniform movement of heating torch before starting

cutting operations.

5. The rails can with stand normal degree of corrosion but localised corrosion in fitting may cause

subsequent rail fractures therefore avoid contact with injurious substances, which produce high

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corrosion of steel, i.e. acids, alkalis, salts etc. Stack rails on a well-drained place over uniform

supports of wooden battens.

6. The single point slinging increases risk of excessive bending and surface damage to the rails. The

overhang beyond the outer lifting point should not be greater than one half the distance between

lifting points therefore avoid single point slinging. Use two point slinging for rail length up to 10

meter. Next four point slinging with 36 metre rails.

7. Railways will give recommended locations of lifting points for various rail lengths on demand by

contractors. Suitably increase to number of lifting points when handling welded panel of longer

length. Use of lifting beams fitted with slings is desirable.

8. Safety of personnel: Avoid standing under suspended loads. Use protective gloves and clothing to

minimize the risk of skin abrasion. Wear distinctive coloured helmet and clothing for easy

identification by crane and machinery drivers to avoid accident.

(I) First and subsequent packing:

1. Provision has been kept for two round of through packing for making the track fit for speed of 45

Kmph. Details of track parameters for which thorough packing is enclosed with the specifications

of the tender and in Permanent Way Manual. The work should be carried out strictly as per the

direction of the Engineer In-charge.

2. Through packing of newly laid plain track/ slewed track or Turnouts includes spacing, squaring,

gauging, aligning on straight/ curved portion, bringing the track parameters within limits prescribed

in IRPWM, boxing, dressing, ballast section as per standard profile with contractor‟s labour, tools

and plants etc.

3. Before carrying out any through packing joint measurement of track parameters as mentioned in

IRPWM will be jointly recorded by Railway‟s representative and contractor‟s representative. The

parameters will be again jointly recorded after the completion of through packing the contractor.

4. Each round of through packing will be carried out as per Item No. 224 of IRPWM. The track

parameters should be brought within the tolerances as per para No. 316 of IRPWM.

(J) Assembly and laying of turnouts 1. The turnouts should be assembled on uniform layer of stone ballast of specified thickness for which

payment will be made under the item of running out of ballast.

2. The stock joint of the switch to be kept perfectly square.

3. All fittings and components as per standard drawing of turnouts are to be provided and they will be

fully tightened. This item includes provision of switch and crossing gauge tie plates.

4. Rail closer for turnouts will be cut as per standard drawing for the turnouts on PSC sleepers.

5. Provision of stretcher bars and allied fixtures will have to be done in collaboration with S&T

department.

6. Holes and cuts will be paid extra.

7. The Turnouts will be assembled as per RDSO Drg.No.T-4733 & 4734 for 1 in 12 (52 Kg), T-4866

and 4877 for 1 in 8½ (52 Kg), T-4219 and 4220 the standard drawings. For 1 in 12 (60 kg), T-4966

and 4967 for 1 in 8½ (60 Kg).

8. For making a machine joints, a drill of 27.5 mm or 28 mm will be used.

9. Tongue rail will have to be set flush with stock rails over tapered portion of tongue rail by jim-

crowing and other adjustment like packing, lifting of adjoining switch and the length of stretcher

bars etc.

10. Opening of 115 mm will be provided at both LH & RH sides of the toe of the switches.

11. The gap between the top of leading stretcher bar and bottom of stock rail should not be more than

1.5 mm on both LH and RH sides.

12. This item includes fixing of gauge tie plate on switch portion and may involve filing of butt plate,

drilling of additional hole etc. for setting of switch.

13. This item will be carried out in collaboration with S&T department.

14. In switch portion contractor has to carryout all ancillary works for S&T requirement i.e. housing of

tongue rail with stock rail, for adequate length, grinding of head of stud bolt, grinding of special

109

chair etc. as directed by Site Engineer. This work should be finished during traffic block only. The

payment of assembly can be made after completion of works of S&T requirement on producing

written certificate from Site Engineer.

(K) Thermit welding of rails – Thermit welding of rails

(i) For Thermit welding of rails in the section, the contractor will be required to arrange for the

labour, machinery, consumables and other accessories required. Welding will be done by

RDSO‟s approved Welder and Welding portion used for welding shall be from RDSO

approved Supplier for portion.

(ii) The scope of work includes welding of rail joints in BG track under jurisdiction of

Dy.Chief Engineer(C)Pune for the work of Lonand-Phaltan New BG line and Ghorpuri

yard Pune for GIT Phase-II.

(iii) The track structure for main line will be 52 kg/90 UTS 1st class on MBC sleeper with

elastic fastenings and for yards 52 kg 2nd

class rails on MBC sleepers with elastic fastening.

(iv) The work will have to be executed strictly conforming to the following

conditions/specifications etc.

(a) Manual for Fusion welding of Rails by the Alumino Thermit process 2006.

(b) Indian Railway Standard specification for fusion welding of Rails alumino Thermit

process (IRIT-19-1994) as amended.

(c) Manual for Ultrasonic Testing of Rails & Welds 1998 (incl. check list of Ultrasonic

Testing of Rail Welds (Annex-X para 6.8 & 7.10)

(v) The contractors are required to acquaint themselves & obtain all the details relating

correction slips/Additions/Corrigendum‟s issued by Railways from time to time for Sr.No.1

to 2 above since work is essentially to be executed as per procedures laid down therein i.e.

latest correction slips/additions/corrigendum‟s to the date of execution. The portions should

be from RDSO approved agency for manufacture of portion and welding shall be executed

through RDSO approved welders only.

(vi) This item covers following aspects, cost of which is to be borne by the contractor and no

any extra charges shall be paid by Railways for the same.

(a) Welding to be done as per the Manual for fusion welding of rails by Alumino

Thermit process – 2006 and RDSO‟s specification No.T-19-1994 with up to date

correction slips.

(b) The work shall be executed only through supervisors and welders who have been

trained and approved by RDSO as competent to undertake rail welding works.

(c) The welding to be carried out on running lines, Deadlines/line under construction,

on cess or in situ etc. with or without traffic block as per requirement. The sleepers

and fittings if shifted or removed for welding are to be refixed to their normal

position after welding and finishing of joints.

(d) Work to be done with preheating technology such as compressed air petrol/LPG

along with use of Three piece moulds only.

(e) Loading, unloading & transportation of portions and other materials shall be the

responsibility of a contractor & required to be carried out at his own cost & same

will not be paid by Railways.

(f) Pulling/handling of rail upto 50 meters shall be the responsibility of the contractor

and same will not be paid by Railways.

(g) making of gap, supporting on wooden block (ghutka), if required to facilitate

welding, aligning, fixing of welding boxes, heating of joints, ignition and fusion of

portion etc. as per standard procedure is to be carried out.

(h) Cutting of excess molten metal by trimmer or by chisel, finishing including filing

of welded joints to tolerances laid down in AT welding manual as corrected with

contractor‟s tools, plants, labour, equipments, fuel etc. and including anti corrosive

110

painting of weld collar and fixing identification code on aluminium strips/painting

the details on web of the rail.

(i) Payment of 5% of welds will be held up in every bill & same will be released after

completion of USFD testing for the joints for which payment is made through

earlier bills, if found sound during testing.

Specifications for welding of rails :

1. Indian Railway Standard Specification for fusion welding of rails by Alumino Thermit

process T-19-1994

2. Manual for welding of rail joints by the Alumino-Thermic cess (RDSO).

Additional Special Conditions :

1. No Price escalation will be admissible except as provided for in the following :

(a) The accepted rate is based on the base price of commercial grade aluminum ingots as on

date of opening of tender including excise duty and on the basis of requirements of

aluminum per joint. For this purpose quantity of aluminum shall be taken at 3.0 kg/joint.

Any variation in the rate of aluminum from the base price will be to the account of the

Railway. While claiming price escalation, the contractor shall produce documentary proof

in support of his claim. The aluminum rate prevailing on the date of testing recorded in

RDSO‟s test certificate will be considered for effecting increased/decrease on the rates of

joints welded with that portion. The Railway will make an additional payment of 30 paise

per welded joint for every `.100.00 increase in the controlled/manufacture (Bharat

AL.Co.,ltd.,) rate of Commercial Grade Aluminum including Excise duty per tone, over

and above the base price prevailing on the date of opening of tender.

Necessary certificate for variation in cost shall be produced from M/s Bharat Aluminum

Co. ltd. If the price of aluminum, reduces then the cost per joint will be reduced by 30 paise

per joint for every `100/- decrease, increase/decrease less than `.100.00 per tone will be

ignored.

(b) The Railway will recommend the concerned authorities for the allotment of commercial

grade aluminium to the contractor at the rate of 3.0 kg each joint ordered. This will be

made on receipt of request from the contractor. The responsibility for obtaining the raw

materials, even these recommended by the Railway, will rest solely on the contractor.

Delay in the execution of the work due non-supply of any raw materials will not be

accepted as a valid reason for non fulfillment or delay in completion of welding work.

(L) Track Tamping by Machines :- Pre-tamping attention :- To achieve good results the

contractor should carry out the following preparatory work before taking up the tamping:-

(a) Ballasting where there is shortage of ballast.

(b) Heaping up of ballast in the tamping zone, to ensure effective packing.

(c) Making up of low cess.

(d) Cleaning of pumping joints and providing additional clean ballast, where necessary.

(e) Attending to Hogged joints before tamping.

(f) Tightening of all fittings and fastenings like fish bolts and keys, splitting of cotters, and

replacement of worn out fittings.

(g) Removing & replacing broken and damaged sleepers with good sleepers.

(h) Squaring of sleepers and spacing adjustment; re-gauging to be done as necessary.

(i) Adjusting creep and expansion gap in rails.

(j) Examination of rails for cracks etc.

(k) Realigning of curves which are badly out of alignment.

(l) Clearing of ballast on sleepers to make them visible to the operator.

111

(m) All obstructions such as signal rods, cables, pipes, level crossing check rails, etc., likely to be

damaged by the tampers should be clearly marked and made known to the tamping operator

before he starts work. Tight overhead clearance should also be brought to his notice; the

beginning and end of transitions should be marked. Super elevation should be marked on

every second sleeper so that it can guide the operator for leveling up correctly.

Post Tamping Attention :- The contractor shall pay attention to the following points :-

(a) As some of the rigid fastenings might get loose, tightening of fittings should be done

immediately after tamping.

(b) Any broken fitting should be replaced.

(c) Proper quality check of work done by tamping machine is important. Immediately after the

tamping work, the track should be checked, in respect of cross levels and alignment, and

action taken as considered necessary.

(d) The ballast should be dressed neatly and proper consolidation of ballast between the sleepers

should be done.

(M) Maintenance period :-

A. Free Maintenance Period :- Free maintenance period of this work is upto the starting of

regular passenger or goods trains in the section. For this the contractor is required to

maintain, at his own cost, the track and turnouts by deputing suitable and adequate labour

with tools and supervisor. He is required to rectify any defects found out or developed in

the track geometry and ballast profile, at his own cost, after running of any kind of rolling

stock such as rolling engine, material train, ballast train, trial train or engine, CRS

specials etc before the starting of regular passenger or goods trains in the section.

B. Paid Maintenance Period :- After starting of regular Goods / Passenger train services in

the section, the contractor will have to maintain the section till handing over of the

section to open line as per special condition of contract Technical Specification for track

works Para(N) of Tender document .

(N) Paid Maintenance of track :-

1. Period for payment for the maintenance of track under the stipulated item in the schedule will be

counted from the day of running of regular passenger or goods train services in the section.

2. Contractor has to engage two separate gangs of 15 Gangmen, in each gang plus one qualified

Mate with each gang for this purpose throughout the maintenance period. In addition, Keyman to

patrol the track shall be deployed as per the programme given by Railways Site Engineer to cover

the entire track daily throughout the paid maintenance period. Rate includes these activities also.

It will be the sole responsibility of the contractor to attend the portion of track and turnouts,

which requires the maintenance for safe running of traffic maintaining track parameters for

normal sectional speed as per IRPWM. In this connection the instructions of site engineer must be

complied strictly and the track defects are attended immediately to the entire satisfaction of site

Engineers.

In case of any default on the part of contractor in deploying the required manpower stipulated

above, the penalty of Rs.500.00/Gangman per day of said default will be imposed / recovered.

This item will be operated till the section is handed over to open line after commissioning and

starting of regular goods train or passenger train services in the section. The decision of Engineer-

In-Charge with regard to operation of this item and regarding imposition of penalty will be final

and binding on the contractor.

*****

112

1. SPECIFICATION FOR LEADING / HAULING COLLECTIONS AND STACKING /

SPREADING OF RAILS.

1. The above item of work envisages:-

(i) Leading/Hauling/stacking rails from Railway‟s nominated depots/stacks/locations and

(ii) Stacking/spreading the rails or rail panels at the nominated Depots/Stacks/ Location, as

per Railway‟s requirements and/or as directed by the Engineer or his representative

completed with all incidental works.

2. The nominated Locations for the purpose of this work shall have been inspected by the

Contractor before submitting the Tender.

3. Without in any way restricting or modifying the provision of the General Conditions of the

Contract in this regard, the rates for the above quoted work shall be inclusive of (except as

specifically provided in the schedule of work) all costs of Contractor labour, Equipments,

Consumables, Tools & Plants and Machinery etc. complete for the above.

4. The work shall be carried out strictly as per instructions laid down in Indian Railway‟s Permanent

Way Manual and / or as per instructions of the Engineer or his Representative whose decision in

this regard shall be final and conclusive.

5. In addition to the above, the work shall be conform to the following :-Carrying rail on the heads

or shoulders is prohibited. For handling rails, sings, rail tongs, rail dollies etc. or other similar

equipment shall only be used.

(i) While stacking/spreading rails care shall be ensure that:

(a) The rails are sorted rail-section wise and/or class wise.

(b) The rails are stacked/spread on level ground.

(c) These rails are support and stacked in a manner directed by the Engineer or his

Representative.

(d) The rails are so spread as to rest evenly along their entire length or on supports closely

spaced with the flat-footed rails resting on the foot.

(e) In case of spreading rails alongside track, the rails will be paired as per the instructions of

the Engineer-in-charge.

(ii) While working in the vicinity of existing open line track it should be carried out only

under the Supervision of the Railway‟s Engineer or his authorised representative and to

ensure that Schedule of dimensions are not infringed with.

*****

113

2. SPECIFICATION FOR COLLECTING / LEADING AND STACKING OF MAIN

LINE PSC SLEEPERS/TURNOUT AND SPECIAL PSC SLEEPERS.

1. The above item of work envisages: -

(i) Collecting / leading & stacking of PSC sleepers from Railway‟s nominated locations.

(ii) Stacking the sleepers at the nominated Locations, as per Railway‟s requirements and / or

as directed by the Engineer or his Representative complete with leads as specified in the

schedule, all lifts and descents and incidental works.

2. The nominated locations for the purpose of this work shall have been inspected by the

Contractor before submitting the tender and the accepted rate is deemed to be inclusive of all

leads, lifts etc.

3. Without in any way restricting or modifying the provision of the General Conditions of the

contract in this regard, the rates for the above quoted work shall be inclusive of all costs of

Contractor‟s labour, consumables, tools & plants and machinery etc. complete for the above.

4. The work shall be carried out strictly as per instructions laid down in Indian Railway Permanent

way manual and/or as per instructions of the Engineer or his representative whose decision in this

regard shall be final and conclusive.

5. In addition to the above, the work shall conform to the following:

(i) While handling adequate care should be taken to avoid any physical damage to the

sleepers. In case of damage to sleepers due to negligence of contractor, recoveries will

be made from contractor‟s bills and Engineer‟s decision in this regard will be final.

ii) While stacking sleepers care shall be taken to ensure that :-

a) The sleepers are sorted out separately as directed by the Engineer or his

Representative.

b) The sleepers are stacked on reasonably level ground.

c) The sleepers are supported in a manner directed by the Engineer or his

Representative.

*****

114

3. SPECIFICATION FOR REMOVING EXISTING RAILS/RAIL PANELS FROM

TRACK.

1 The above item of the work envisages removing existing rails/rail panels from existing track at

locations as per Railway‟s requirements and/or as directed by the Engineer or his Representative

complete with removal of rail sleeper, fastenings, fish plate, bolts etc. and all incidental works.

2. The nominated locations for the purpose of this work shall have been inspected by the contractor

before submitting the Tender.

3. Without in any way restricting or modifying the provisions of the General Conditions of contract

in this regard, the rate for the above quoted work shall be inclusive of all costs of contractor‟s

labour, materials, consumables, tools & plants and machinery etc. complete for the above.

4. The work shall be carried out strictly as per the Railway‟s standard drawings, instructions laid

down in Indian Railway‟s Permanent Way Manual and the instructions of the Engineer or his

Representative whose decision in this regard shall be final in conclusive.

5. i. The work will involve removing fish plated and fish bolts, sleeper rail fastenings

and removing the rail from the sleepers and placing it safe distance away from the

track, as directed by the Engineer in charge.

ii. The work shall be carried out only under the supervision of the engineer in charge of his

authorized representative under full traffic block.

iii. The rails removed from the track should be cleared from the existing track as directed by

the engineer in charge and should not infringe the Railway schedule of dimensions.

iv. Fishplates, bolts, nuts and clips/keys etc. removed during the operation should stacked as

directed by the engineer in charge. Payment for extra leads, if any, shall be made under

the relevant items of the schedule.

v. For handling rails, slings, rail tongs, rail dollies etc. or other similar standard equipments

should only be used.

*****

115

4. SPECIFICATION FOR INSERTING RAILS/RAIL PANELS IN EXISTING TRACK

1. The above item of the work envisages inserting Railway‟s rails off section as specified in the

schedule including providing and fixing Railway‟s rail and rail sleeper fastenings and fittings etc.

complete on existing sleepers at locations as per Railway‟s requirements and/or as directed by the

Engineer or his Representative complete including all incidental works.

2. The nominated locations for the purpose of this work shall have been inspected by the contractor


3. Without in any way restricting or modifying the provisions of the General Conditions of Contract

in this regard, the rate for the above quoted work shall be inclusive of all costs of Contractor‟s



down in Indian Railway‟s Permanent Way annual and the instructions of the Engineer or his

Representatives whose decision in this regard shall be final and conclusive.

5. The work will involve :-

(i) Inserting predrilled and precut rails on previously laid sleeper as per railway‟s drawing

and / or directed by the Engineer-in-charge.

(ii) Rail / Rail panels of equal length shall be used in pairs for inserting and joints shall be

square.

(iii) Rail joints shall be square to alignment, while on the curved alignment, cutting of inner

rails shall be done at suitable intervals when lead of inner rail is equal to half pitch (Cuts

to be paid for separately).

(iv) Fixing railway‟s fish plate and fish bolts and other rails and rail-sleeper fastenings as per

railway‟s drawing and / or as directed by the engineer – in-charge. The fish bolts shall be

applied one coat of black oil as specified by Engineer – in – charge. In case of LWR

track, instead of provision of fish plated joints, contract shall arrange for requirements of

SKV welding/FB welding joint provision as per directives of Engineer taking care of

relevant specification applicable.

(v) Hammering of fish bolts is prohibited. The fish bolts should not be over tightened and

the first two fish bolts to be tightened first. Baring of bolts as required by Railway will

be done bu the Contractor at no extra cost.

*****

116

5. SPECIFICATION FOR REMOVING SLEEPERS FROM EXISTING TRACK.

1. The above item of the work envisages removing sleepers from existing tack at locations as per

Railway‟s requirements and / or as directed by the Engineer or his Representative complete with

removal of rail-sleeper fastenings etc. and all incidental works.

2. The nominated Depots / Stacks / Locations for the purpose of this work submitting the Tender.

3. Without in any way restricting or modifying the provisions of the General Conditions of Contract

in this regard, the rate for the above quoted work shall to inclusive of all costs of Contractor‟s



down in Indian Railway‟s Permanent way manual and the instructions of the Engineer or his

Representative whose decision in this regard shall be final and conclusive.

5. The work shall be carried out only under the supervision of the Engineer – in – charge or his

authorised representative under speed restriction.

6. The work will involve.

(i) Removing sleeper – Rail fastenings and removing the sleepers from the track including

bare minimum removal of ballast to enable the removal of sleepers.

(ii) The sleepers removed from the track should be cleared from the existing track as directed

by the Engineer – in – charge and should not infringe the Railway schedule of

dimensions.

(iii) Sleepers and the fittings removed during the operation should be stacked as directed by

the Engineer – in – charge.

(iv) For handling sleepers standard equipments should only be used and it must be ensured

that no damage is caused to the sleeper. In case of damage to sleepers due to negligence

of Contractor recoveries will be mad from the Contractors bills and the Engineer decision

in this regard would be considered as final.

(v) While handling concrete sleepers extra care is to be taken by using suitable tools /

equipments / gadgets to avoid damage to concrete sleepers.

(vi) Fixing Railway‟s key / clips and other rail and rail – sleeper fastenings to obtain gauge as

per Railway‟s drawing and / or as directed by Engineer – in-charge.

(vii) In case of inserting rails / rail panels on concrete sleepers this work will include fixing

grooved rubber pads, liners and elastic rail clips as directed by the Engineer and as per

the standard drawing.

(viii) The work shall be carried out only under the supervision of the Engineer-in-charge of his

authorised representative under full traffic block.

(ix) It should be ensured that the handling of rail is as directed by the Engineer in charge and

should not infringe the Railway schedule of dimensions.

(x) For handling rails, slings, rail tongs etc. or other similar standard equipments should only

be used.

(xi) Marking on rails with punch or chisel is prohibited.

(xii) The driving of the keys shall be done with a standard keying hammer (1.8 Kg.)

(xiii) The above operation shall be completed on the base rail first, aligned and fixed to the

gauge as stipulated.

*****

117

6. SPECIFICATION FOR INSERTING SLEEPERS IN EXISTING TRACK :-

1. The above item of the envisages inserting sleepers as specified in the schedule in the existing

track locations as per Rly‟s requirements and / or as directed by the Engineer or his representative

complete with providing of rail-sleeper fastenings etc. & all incidental works.

2. The nominated locations for the purpose of this work shall have been inspected by the Contractor


3. Without in any way restricting or modifying the provisions of the GCC in this regard, the rate for

the above quoted work shall be inclusive of all costs of Contractor‟s labour, materials,

consumables, tools & plants and machinery etc. complete for the above.

4. The work shall be carried out strictly as per the Rly‟s Standard drawings, instructions laid down

in Indian Railway‟s Permanent Way Manual and the instruction of the Engineer or his

Representative whose decision in this regard shall be final and conclusive.

5. The work shall be carried out under the supervision of the Engineer-in-charge or his authorised

representative under speed restriction.

6. The work will include :-

i. Inserting the sleepers in the existing track including providing rail-sleeper fastenings etc. as

directed by the Engineer–in-charge.

ii. The sleepers positions shall be marked on the rail foot by the contractor any they should be

inserted exactly at these location. Work should be executed in a manner so as not to infringe

the Railway‟s schedule of dimension.

iii. The rail-sleeper fastenings like keys, clips, rubber pads, liners. Loose jaws etc. should be

fitted as per The Railways standard drawing or as directed by the Engineer– in-charge.

iv. For handling sleepers standard equipments should only be used and it must be ensured that no

damage is caused to the sleeper. In case of damage to sleepers due to contractor‟s negligence

recoveries would be made and Engineer decision in this regard would be final.

v. White laying concrete sleepers necessary steps have to be ensured to prevent seizure of ERCs

inserts. All the ERCs & MCI inserts be thoroughly cleaned. Grease to IS 408-

1981(specification for Grease No.0 Graphited) should be applied on the central leg of the

ERC and eye of MCI insert and then the clip should be driven at the time of making the

panels. The grease will be arranged by the contractor.

vi. The sleepers and rail-sleeper fastenings will be provided free by the railway.

7. On stretches where deep screening is not being done simultaneously the work will also include.

i. Removing ballast at location where sleeper is to be inserted upto 50mm below the bottom

of sleeper being inserted.

ii. Putting back the ballast so removed into track after the insertion of the sleeper.

iii. Initial packing of the sleeper so inserted so as to maintain track geometry as directed by

Engineer-in-charge.

8. SPECIFICATION FOR SHALLOW SCREENING OF TRACK

1. The above item of work envisages shallow screening of ballast as outlined in para of

IRPWM.

2. The work of shallow screening to be carried out without any speed restriction and without

any traffic block.

3. The work involves removing ballast between sleepers & shoulder upto 50 mm below sleeper

bottom. The ballast so removed, shall be screened by using portable ballast cleaners / inclined

ballast screens. Use of wire baskets is not permissible for screening.

4. Muck/spoils to be disposed off suitably for ensuring proper drainage of track.

5. Where track is land with LWR & CWR extra care and precautions as envisaged in LWR

manual to be followed.

*****

118

ANNEXURE-I

A. Track Geometry Standard during initial laying :

a) Gauge Sleeper to sleeper variation (+/-) 2 mm

b) Expansion gap Over average gap worked out by recording 22

successive gap

(+/-) 2 mm

c) Joints i) Low joints not permitted

ii) High joints not more than (+/-) 2 mm

iii) Squareness of joints on straight (+/-) 10 mm

d) Spacing of

sleepers

With respect to theoretical spacing (+/-) 20 mm

e) Cross level To be recorded on every 4th sleeper (+/-) 3 mm

f) Alignment On straight on 40 metre above (+/-) 2 mm

On curves of radius more than 300 mm on 20

metre variation ever theoretical versions.

5 mm

On curves of radius less than 500. on 20m

variation over theoretical versions

10 mm

g) Longitudinal

level

Variation in longitudinal level with reference

to approved longitudinal sections.

50 mm

Squaring of sleepers-Gauge variations and kinks inevitably result from sleepers getting out of

square.

i) The spacing of sleepers on the sighting rail should first be checked and correctly chalk- marked.

Corresponding marks should then be made on the other rail using the square at every points.

ii) Squaring should be done by planting the crow bars firmly against the sleeper and pushing it. Under

no circumstances should sleepers be hammered. Sleepers that are squared should be re-gauged

immediately, the fastenings tightened and repacked.

B. SLEWING OF TRACK TO CORRECT ALIGNMENT :

i) Slewing of track should be directed by the mate who on straights should sight the rail

from a distance of 50 to 60 meters. On curves, the peg should be erected first and the

slewing done.

ii) When Slewing, the crow bars should be planted well into the ballast at an angle not more

than 30 degrees from the vertical otherwise lifting of track may occur.

C. GAUGING :

i) The basic requirement is uniform gauge over a continuous stretch so long as it is within

the permissible limits of tightness or slackness.

ii) Gauging should only be done after ensuring that sleepers are truly square, Standard key

hammers shall always be used, Beaters and heavier hammers should not be used, as this

causes over driving of keys/ER Clips and strain M.I. inserts.

iii) The Track gauge should be held firm with one lug against the base rail and the other end

being swiveled over the opposite rails. The tightest position obtained determines the

correct point to test the gauge.

D. SPACING OF SLEEPERS :- The spacing of sleepers on the sighting rail should first be checked

and correctly chalk-marked. Corresponding marks should then be made on the other rail using

the square at every point.

E. BOXING OF BALLAST SECTION AND TIDYING :-

i. After completing the preceding operations in sequence, clean ballast should be dressed to the specified

dimensions, template being used for the purpose, Hemp chords 6mm dia of a sufficient length should be

119

used for lining the top and bottom edges of the ballast, if inadequate, full section of ballast should be

provided near the rail seat, the deficiency being reflected along the centre of the track and not under the

rails or in the shoulder.

ii. The cess should then be tidied up. Where earth ridging is existing at the edge of the bank, this should

be removed. Cess should be maintained to the correct depth below rail level according to the ballast

section and formation profile.

iii. If track Geometry is not maintained and any mishap takes place on the track being maintained by

contractor, due to track deficiency, contractor will be held responsible for the same and loss to Railway

will be recovered from the contractor.

*****

ANNEXURE-II

GUIDELINE FOR HANDLING AND MAINTENANCE OF

6O KG/52 KG/ 90 UTS RAILS

-**-

1. PROTECTION OF STRAIGHTNESS :- Barely visible straightness deviation, for example, a

deflection of 0.75 mm. Over 1.5 meters span, renders a rail unacceptable and requires careful

handling and stacking therefore.

AVOID:

o Heavy Static Loading.

o Sudden impact of dynamic loading

o Excessive end drop and flange overlaps while lifting, moving,

o Localised points or line contact loading in stacking

o Criss-cross stacking of rails of alternative layers straight angles as far as possible.

DO:

o Keep rails horizontal and straight while lifting, moving.

o Stack rail of same length on firm level base of well drained soil preferably of concrete

with uniform support of wooden battens of about 4" thickness.

o Stack subsequent Layers on uniformly placed spacers and keep rail ends in vertical

alignment with base support.

o Keep rail ends in vertical alignment.

o Place rails of shorter length in upper layers.

2. PROTECTION OF RAIL SURFACE.:

Surface notches of even less than 0.75mm depth are liable to cause rail fracture in service,

therefore:

AVOID:

o Impact abrasion of rails against separators in wagons.

o Round link chains slings for securing the rails.

DO:

o Use conventional slings for lifting rails made of flat link chains.

o Lifting of rails preferably with magnet lifting device.

3. PREVENTION OF METALLURGICAL DAMAGE :

These rails are thermally very sensitive and are likely to develop metallurgical defects, if exposed

to Localised heating which produces very hard, brittle ad failures, therefore :

AVOID:

o Heating, flame cutting on or adjacent to rails.

o Contact with electric arcs and molten metal splashes, i.e. from loose cables or adjacent

welding operations.

DO:

Flame cutting when found essential after pre-heating, a minimum of 10 cm. of rail length

on either side of the cutting about 250-350 degrees uniform movement of heating torch

before starting cutting operations.

120

4. PROTECTION FROM CONTRACT WITH INJURIOUS SUBSTANCES:

The rails can with stand normal degree of corrosion but localised corrosion in fitting may cause

subsequent rail fractures therefore:

AVOID:

Contact with injurious substances, which produce high corrosion of steel, i.e. acids,

alkalis, salts etc.

DO:

Stack rails on a well drained place over uniform supports of wooden battens.

5. SLINGING PRINCIPLES :- The single point slinging increases risk of excessive bending and

surface damage to the rails. The overhang beyond the outer lifting point should not be greater

than one half the distance between lifting points therefore:

AVOID:

Single point slinging.

DO:

Use two point slinging for rail length up to 10 meter.

Next four point slinging with 36 metre rails.

Recommended locations of lifting points for various rail lengths will be given by

Railways on demand by contractors.

Suitably increase to number of lifting points when handling welded panel of longer

length.

Use of lifting beams fitted with slings is desirable.

6 SAFETY OF PERSONNEL :

AVOID:

Standing under suspended loads:

DO:

Use protective gloves and clothing to minimize the risk of skin abrasion.

Wear distinctive coloured helmet and clothing for easy identification by crane and

machinery drivers to avoid accident.

7 PREFERABLE LIFTING AND HANDLING DEVICES :

Magnet lifting device, in this device two or more magnets depending on the rail length are

suspended from a lifting spreader beam.

*****

121

SPECIAL CONDITION OF CONTRACT FOR SUPPLY OF SKV PROTIONS AND THEIR

WELDING AND FINISHING OF RAIL JOINTS

1. The special conditions, tender conditions instructions to tenderers and the general condition of contract as amended upto date shall govern the work under this contract. If there is any conflict

between the special conditions and instruction to tenderer on one hand and General conditions of

contract on the other, the former shall prevail. 2. The work shall conform to IRS specification No. T. 19-1994 – Fusion welding of rails by “Alumino

Thermic process” with the latest amendments. The contractor process should have the RDSO‟s / Board‟s approval for various types of portions and proof there of should be submitted along with

the tender. Packing – To be supplied in moisture roof packing.

Sampling – One random sample per 300 or part there or will be rested for reaction test. If the values are

not within the specified values, the entire batch will be rejected. 3. Prefabricated mould made from high silica sand to IS 1987 –74 mixed with sodium silicate to the

required consistency followed by passing CO2 gas through the mixture for hardening and as approved by RDSO.

4. The supply of alumino-thermic welding portion as a regular measure will be carried out by only

such firms as have been approved by the Railway Board/RDSO for various types of portions. In respect of the new firms, the approval procedure will involve the stages mentioned in T. 19.1994 part

B under item 10 to 15.

5. The tenderer will supply Thermit portions duly approved by RDSO in respect of quality and weight.

6. Inspection of Thermit portions of welding will be done by RDSO.

7. Variation in quantities: The number of portions in various categories is approximate and is likely to vary. The tenderer shall not have any objection to supply portion according to the

requirements of the Railway. 8. The total quantity under all the items combined can be increased or decreased up to 25% of he

contracted quantity at the discretion of Railway. The variation under individual item can be up to

any extent as long as the variation in aggregate quantity is upto 25%. The contractor shall not prefer any claims for compensation or for any extra payment on account of such variation.

However Railway will give reasonable notice in writing of any such variation and will also suitable consider the extension of completion period to cover supply of additional quantity of portions.

9. Dispatch: consignee particulars for dispatch of portions to depot PWI/Section Engineer (P.Way)

will be furnished by Dy.CE© . 10. Portions will have to be supplied to the depot/depots nominated by Dy.CE© over each sub-

division Generally one depot will be identified for the jurisdiction of each of SE(T) and nomination approved by Dy.CE© . The contractors will here to supply the materials to the depots, so

nominated for each SE(T). 11. Performance: If the contractor fails to produce satisfactory progress after one month of

commencement of the contract, the Railway reserves the rights to terminate the contract on this

account. 12. Payment: The testing charges for estimation of aluminum by spectrometer in Thermit steel will

be borne by the contractor wherever such estimation of Aluminum is to be done by the inspecting agency.

13. Wherever necessary the sales tax form required entering the state will be obtained by railway

from the respective state Government Department and will be sent to the supplier before commencement of supply.

14. Wherever octroi is charged, necessary octroi clearance exemption certificate will be issued by Railways on specific request from the contractor. Further it is clarified that Railway will not

reimburse the contractor if such certificates are not accepted by the Municipal corporation/Municipal councils.

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15. The payment condition as laid down in Clause 45 and 46 of G.C.C. – 2014 shall generally apply.

However contractor will have to sign the measurement in the M.B for final bill.

16. Portion along with accessories/complementary materials shall be supplied with each consignment while working out the requirements of accessories/complementary items fraction shall be

rounded off to the next higher figure treating each consignment as a unit.

17. The contractor shall not directly or indirectly use any invention so as to infringe such patents or so as to involve the Railway in any infringement there of and the contractor shall hold Railway

harmless and indemnified against all costs, damages, charges or expenses etc. arising out of or in connection with any such infringement.

18. The Railway reserves the right to bye pass lowest/lower rates and to award the contract in full or in part or to reject it without assigning any reason.

Work specification

1.1 All the finished welded joints shall be checked to ensured that the joint geometry is within the following tolerances:

i) Vertical Misalignment + 1.0 mm (Measured at the end of 1m straight edge) 0.0mm.

ii) Lateral Misalignment + 0.5 mm (Measured at the center of 1m straight edge)

iii) Head finishing on sides + 0.3mm on gauge side (Measured at the center of 10cm straight edge).

iv) Finishing top table surface + 0.4mm(Measured at the end of 10cm straight edge) v) Web Zone (under side of head web, top of based and fillets and underside of rail) +

10mm –0.0 mm for Thermit welding. NOTE: - Dispensation for joint geometry, in case of old rails may be permitted by Dy.CE © .

The details of geometry of each joint shall be jointly signed by the firm‟s and

Railway‟s representative and kept as a record. Any joint found not conforming to the above stipulations shall be cut and re-welded free of cost by the firm. Only such

joints will qualify for payment as are finished to the above tolerance.

2.1 Parameters of SKV Welding

52 KG 60KG i) Approximate weight of welding portions 12.50kg 13.5kg

ii) Preheating time, air petrol fuel mixture. As prescribed for process approved by RDSO iii) Initial gap between Rail ends 25 + 1mm 25+ 1 mm

iv) Preheating technique Top heating Top heating

v) Type of mould Pre-fabricated mould made from high silica sand to IS 1087-74 mixed with sodium

silicate to the required consistency followed by passing CO2gas through mixture.

Description of work 3.1 the work of Thermic welding of rail joints shall be done as under:-

i) Outside the track on cess or in depots.

ii) In situ, under traffic in block or with caution order as deemed fit by the Railway.

In case of (ii) above, the contractor shall have no claim whatsoever on the Railway even if suitable time under block caution order is not available. However, appropriate extension to time of

completion will be given by the railway.

3.2 The rails to be welded conform to IRS Specification No. 11-1936/TRS specifications No. T. 12.53/T/12-55/T-12-64 and RDSO specification No. T. 19-1994 and also as amended up to

date. Satisfactory performance

4.1 The contractor will be responsible for the welded joints remaining satisfactory for the guarantee period as specified in the specification and a sum equal to 2% of the total

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amount billed will be kept as a security deposit for two years or the extended period of 3

years, if necessary and for every joints failing during the period, 3 times the cost of welding as being paid to the contractor for one rail joints will be recovered from this sum if the joints

are not re-welded by the contractor. In case the number of welded joints failing during the guarantee period increases more than 2%, the Railway administration will reserve the right

to terminate/suspend the contract and all the direct and indirect damages/ losses caused to

the railway on this account will be realized from the contractor. In case of contracts so suspended the contractor shall be allowed to restart the work lonely after Railway have

satisfied after a review about the contractor„s ability to carry out the welding work to the required quality and specification.

4.2 No recovery on account of cost of labour and material s supplied for the work will be made from the contractors in case of joints spoiled during the execution of work or the joints

rejected during ultrasonic testing up to a limit of 2% only, but beyond this limit, recovery

will be made from the contractor at Rs. 468/- per joint for 52kg and Rs. 504/- per joint for 60 kg.

Work to be done by contractor 5.1 The contractor should satisfy himself from time to time about the metallurgical property of

the rails to be welded and apply the correct technique for producing satisfactory welded

joints from such rails. The contractor will arrange for the chemical analysis of the rail pieces or rails borings at his own cost. Rail piece or rail boring will be supplied by the Railway free

of cost if so desired. 5.2 The contractor will be responsible for ensuring that the rails are brought to correct

alignment and level before welding. 5.3 The contractor will be responsible for proper filling of the joints and their finish to he

specified tolerance after welding. The contractor shall supply the required welding plant and

Thermit mixture suitable for welding rails by Alumino Thermic process. Other material such as patterns and mould boxes/and moulding and luting sand required for the work will also

be supplied by the contractor at his own cost. The contractor will have to use-approved type of weld Trimmers and Grinding Trolley for timing filling and finishing of the Thermit welded

joints to the prescribed tolerances. The cold chiseling of the joint by chisels and hammers

are not permissible. All the equipments and machines will be approved by Engineer. The rates quoted would be deemed to have been including the provision of all tools, plants,

equipment and machines etc. 5.4 The contractor shall normally carryout any work between sunset and sunrise. He should

make his own arrangement to protect the work against wind and weather during the course

of actual execution should the Engineer permit or order welding in night hours, contractor shall make his own arrangement for lighting.

5.5 The contractor will arrange to train the Railway staff in the welding technique and also be responsible for providing his own technical trained staff required to supervise the work

during the progress. 5.6 The contractor should be able to deeply sufficient number of welding supervisors for carrying

out the work. The contractor should organize the work at sufficient number of locations with

adequate plant and equipment, so as to obtain the prescribed progress of work. The average daily progress of work in each division should be in proportion to the work to be

carried out in each division. If the contractor fails to produce this progress after one month of commencement of this contract

and maintain the same there after the Railway reserves the rights to terminate the contract

on this account.

5.7 The contractor will also provide each welding party metallic straight edges of 1 m to 10 cm length, one set of filter gauge measuring in units of 0.1 mm to 2mm and other tools, plants

required.

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5.8 The contractor should start the work of manufacturing of portions within 10 days of the

receipt of the acceptance letter. 5.9 The contractor will provide trained welders, skilled and unskilled labour for the work.

5.10 The welding work should be carried out by self-contained units at each location so that all types of work concerning each joints i.e. lifting packing, leveling, alignment, moulding,

welding, trimming by mechanical means will be carried out by the same party. For this

purpose the contractor will provide the following lab our for each self contained unit. 1. Trainee welders -1 No.

2. Moulders -1No. 3. Striker -1No.

4. Alignments fitter -1No. 5. Luters -2Nos.

6. Khalasis -3Nos.

5.11 For finishing of joints khalasi will be provided by the contractor at the rate of one khalasi for every 2 joints per day. It should be ensured by the contractor that the work of finishing the

welded joints keeps pace with the welding. Before commencement of work, he will submit a certificate that all the skilled/unskilled lab our deputed for the work has been adequately

trained.

5.12 No payment shall be made for sample welds to the contractor but the petrol and lab out required for the same will be supplied by the contractor free of cost. The contractor will

also arrange for the transport of these joints at his own cost from the site of work, the contractor‟s work for testing. In case any test joint picked up under clause 14.3 of IRST-T-

1965 fail/fails, the guarantee period of 2 years shall be extended for further period of one year for the particular KM/kms. Representative joints of which falls.

Work to be done by Railway.

6.1 The railway will provide a permanent way official for supervision of the work. 6.2 The Railway shall provide wooden blocks and wedges and such other tools, which are

usually required for lifting or leveling or placing the rails in position for welding purpose. 6.3 The permanent Way supervisor in charge of the work will make necessary arrangements for

sage working and traffic blocks. The arrangements made by the Railway for safe working

will not relieve the contractor of his liability for indemnifying the Railway against all costs, damages, charges or expenses as per clause 54 to clause 57 of the General condition of

contract - 2014 in case the Railway has become liable to costs, damages charges or expenses due to the negligence of the contractor.

6.4 The Railway shall remove all kinks and twists in these rails particularly within 2 meters of

ends and before handing over the same to the contractor for welding. 6.5 The facility of rail transport will be given free of cost for the work of welding of rail joints by

the Railway for the contractor‟s materials, tool and plant from contractor‟s local store depot to the site of work and the return of tools and plant only to contractor works only such

material tools and plants as required for the work will be given under this facility. 6.7 The contractor his representative and his supervisors will be carried on push trolley from the

nearest station to the site of work, provided the necessary indemnity bond is signed by the

contractor in the first instance on behalf of himself and his personnel and then separately by each of the contractor‟s personnel required to be carried on the push trolley.

6.8 All the miscellaneous and auxiliary items of work such as erection of huts and temporary sheds posting of watchmen and flagmen, lorrying of materials, plants and tools will be

carried out by the Railway with its own separate lab our under the direct supervision of the

section Engineer (T) deputed for the purpose. 6.9 Suitable temporary accommodation for storage of the contractor‟s plant, tools and

consumable stores will be arranged free as close to the site of work as possible on a specific request from the contractor, Tented accommodation for contractors supervisory staff will be

dealt with in accordance with clause 59 of GCC 1999/2014.

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6.10 On completion of welding USFD testing of the weld shall be done by the Railways as per

procedure given in Annexure I of T- 19-1994. The payment wills dependent on good and acceptable joints only.

6.11 During the course of the work the Railway will be responsible for – i) Pulling out rails and/or out rails for creating gap for welding the correct amount

to be specified by the contractor.

ii) Shifting sleepers to insert wooden blocks and wedges for alignment. iii) Pulling back rails repack sleepers after welding.

iv) Providing cut pieces after removing any spoilt joint by cutting. v) Opening out fishplates, bolts, nuts, keys and putting them back when necessary.

6.12 Inspection of Thermit portions for welding will be done by R.D.S.O./ RITES or its representatives.

6.13 The testing charges for estimation of aluminum by spectrograph method in Thermit steel

will be borne by the contractor whenever such estimation of aluminum is to be done by the inspecting Agency.

6.15 Welding during rains will not be permitted except on certain sections as may be decided by the Dy.CE©. The Railway will made available for the work free of cost survey umbrellas

during the monsoon season.

6.16 Sale Tax, Royalties and octroi duties if any, that may be payable under any State government or local bodies Act or Rule on any of the material that may be supplied or used

by the contractor on the work will be payable by the contractor. The Railway will neither pay the taxes or duties nor be bound to compensate the contractor for any amounts paid

by him by way of these taxes or duties.

INDIAN RAILWAY STANDARD SPECIFICATION FOR FUSION WELDING OF RAILS BY ALUMINO-THERMIC PROCESS

Serial No. IRS T19-1994 FOREWORD

This specification is issued under the fixed serial No. T-19. This was originally adopted in 1961 and was revised in 1965 and 1984. This third revision is necessitated to including current technological

improvements in the process. In this revised specification, test requirements of 90 UTS 110 UTS and HEAD hardened rails have been incorporated, acceptable percentage of porosity, tapping, time and

transverse breaking load requirements have been revised.

1. INTRODUCITON

1.1 The soundness of the welds produced by alumino-thermic process depends on the quality of (a) alumino-thermic mixture hereinafter referred to as the „MIXTURE‟ and (b) the

technical control exercised during the preparation for and the execution of the welding by this process.

1.2 The quantity of the „MIXTURE‟ required for welding one rail joint shall be called a „portion‟.

1.3 A batch shall consist of a number of „ portion‟ manufactured from similarly and simultaneously treated raw materials.

1.4 „Portions‟ manufactured by agencies approved by RDSO and accepted by nominated inspection authority shall only be used.

1.5 Except for welds executed for laboratory evaluation and acceptance test, all welds shall

be executed under the supervision of personnel possessing valid competency certificate either from RDSO of from Thermit portion plant, Northern Railway, Charbagh, Lucknow.

1.6 No changes in weld design, range of weld metal chemistry, its acceptance tests and the methods of welding shall be made without the consent of the approving authority.

Approving Authority shall mean Director Genera, Research Design & Standards organization (Ministry of Railway), Manak Nagar Lucknow- 226011 or his representative.

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1.7 The numerical values may be rounded off as per IS: 2.

2. SCOPE 2.1 This specification is for A.T. welding of rails to IRS Specification T-12 and UIC

Specification 860-0, alloy Steel Rails, viz., Chrome Manganese and Chrome- Vanadium and Head Hardened rails.

2.2 This Indian Railway Standard covers:-

(a) Technical requirements for Thermit portions and welded joints including various acceptance tests.

(b) Procedure for approval of Alumino-thermic “portion manufactures”. (c) Procedure for approval of A.T.Welding Supervisors, Welders and contracting

firms. (d) Acceptance tests for in-situ and cessAlumino- Thermic joints.

2.3 Reference Documents: This standard refers to the following Indian Standards of the Bureau of Indian Standards: These Should be available at the manufacturers works for reference.

(i) IS :2 Rules for rounding off numerical values. (ii) IS : 187 Cotton long cloth.

(iii) IS: 9738 polyethylene bags for general purpose.

(iv) IS: 2500(Pt.1) Sampling inspection tables: Part I inspection by attributes ad by count of defects.

(v) IS : 1500 Method foe Brinell hardness test foe metallic materials.

Part A- Technical requirements for Thermit Portions

3. SUPPLY OF THE “ PORTIONS” 3.1 The „portion‟ shall be submitted for acceptance batch wise. A batch shall consist of 300 portions

or part thereof manufactured from similarly and simultaneously treated raw materials. Batch

numbering shall be given year wise in a six digits code, whose first two digits will indicate two digits of the year of manufacture and the balance 4 digits, the serial number of the batch. The

batch number at the beginning of each year shall, therefore, commence from 0001. 3.2 Every portion shall be packed in a moisture proof bag of polyethylene to IS: 9738, “ Indian

Standard Specification for Polyethylene bags for general purposes” Grade HM HDPE of 150

micron thickness which should be sealed so as to make it air tight. The polyethylene bag should then be packed in a heavy-duty bag made of new cloth to IS: 187. The open end of the cloth

bag shall be stitched and sealed in such a manner that there is no access to the portion without damaging the bag or breaking its seal.

3.3 Following particulars shall be indicated on two similar labels- one placed inside the polyethylene

bag containing the portion and the other outside with the seal on the bag:- (i) Batch No.

(ii) Portion No. (iii) Date of manufacture.

(iv) The section and grade of rail to be welded. (v) Welding Technique.

(vi) Insignia of the firm.

The insignia of the firm and rail type should be printed on the exterior of the cloth bag as per the under mentioned color scheme.

S. No. Rail Type colour 1. 72 UTS Red

2. 90 UTS Green

3. 110 UTS Black (Chrome Manganese & Chrome- Vanadium)

4. 110UTS Head Hardened Yellow

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the bags containing portion shall be packed in a sturdy wooden/Heavy duty corrugated card board

approved by RDSO/metallic container. No container with the portion bags shall weigh more than 60 kg. Any bag of „portion‟ found damaged at the time of delivery shall NOT be accepted.

4. ACCEPTANCE TESTS

The following tests shall be conducted for assessing the quality of portions: -

1. Reaction test. 2. Mechanical and Metallurgical test on test welds.

For this purpose, one portion shall be randomly selected per batch for tests as per clause

And 4.2 The weight of each portion shall be recorded by the inspector. a. Reaction test

i. Reaction test shall be carried out on one of the selected portions.

ii. During the course of the Alumino-thermic reaction, observations in regard to the characteristics of the reaction, i.e., whether it is quiet, normal or boiling shall be made.

Reaction, which is boiling, shall be rejected. The reaction and tapping shall be within 20+3 seconds. The Alumino-thermic steel shall be made poured in standard mould so as to obtain

a bar having diameter between 25 to 35 mm.

iii. A transverse section shall be cut from the middle third portion of the bar of Alumino-thermic steel obtained from reaction test as laid down in clause 4.1.2 Aluminium, content of the steel

shall be determined spectroscopically at two points located at the mid-radii of the cross section. The aluminium content at both the points shall be between 0.15% to 0.65%.

b. Mechanical and Metallurgical tests on test welds i. Two new rail pieces of same section and grade, each approximately 750 mm long, shall

be used to make test wed joint. The welded joint shall be made as per the technique

offered by the manufacturer. The rail table and sides of railhead shall be finished to the geometrical tolerances specified in Clause 18.1.

ii. Hardness test Brielle hardness test shall be carried out at the welded zone, heat affected zones and parent

metal of the rails in accordance with IS: 1500 “Method for Brinell Hardness test for steel”. The

test shall be done on the top surface to the head of the test weld with a ball of 10 mm die and a test load of 3000 kg maintained for 10 secs. The average hardness number ( of two readings)

determined for the weld metal at locations shown as „A‟ in Fig. 1 shall be within +20_0 HB of the hardness values of rail as shown in table1. The average hardness number (of two reading) on

each heat affected zone at locations shown as „B‟ and „C‟ in fig. I shall be within (-) 20 HB for

locations B and (+) 20 HB for locations C of the actual hardness of the parent rail.

Type of rail 72 UTS rail 90 UTS rail UIC Cr- Mn or Cr-V alloy steel rail

Head hardened Rail

Average Hardness

(BHN)

230 265 310 365

4.1.1 Transverse breaking load test

4.1.1 The test weld shall be supported on cylindrical or semi-cylindrical or semi-cylindrical supports having a distance of tone meter between them from center or center. The weld shall be at the

center of the span and loaded in such a manner that the foot of the rail is in tension. The diameter of mandrel and the supports shall be between 30 to 50mm. The load shall be

gradually increased (rate of loading shall not exceed 2.5t/sec.) till rupture occurs.

The test weld shall withstand a minimum load and show corresponding minimum deflection as stipulated in Table-2 for different section as types of rails.

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TABLE-2

Rail type Rail Section Min. transverse breaking

load in tones

Min deflection in mm at the

center at the load

in col.3

72 UTS to IRS T-12 60R 50 15

72 UTS to IRS T 75R 60 15

72 UTS to IRS T 90R 70 15

72 UTS to IRS T 52kg 85 18

72 UTS to IRS T 60kg 95 18

90 UTS to IRS T-12/UIC 860-0 or

equivalent.

75kg 65 15

90R 85 15

52kg 90 15

60kg 115 15

Alloy steel (Cr-Mn or Cr-V

type 110 UTS

52kg 95 10

60kg 115 10

Head Hardened rails 60kg 115 15

4.1.1.2 If the fracture does not occur through weld, a slice shall be cut transversely at the weld and etched in boiling 1:1 Hydrochloric acid for about 20 minutes to determine casting defects if

any.

4.1.1.3The fractured surface of the weld, or in case where macro-etching is done on transverse section through the joint, shall not show defects such as blow holes, porosity and inclusions

etc. exceeding total permissible area of defect shown in Table-3. however, the size of any individual defect shall not exceed 2m diameter. The defects should not be interconnected

and none of these shall extend upto the outer surface of the weld. There shall not be any

lack of fusion. The fractured surface shall also not show the presence of accretions or mirror like structure and shall be crystalline in appearance.

TABLE-3

Area of permissible defects

Rails Section Permissible total area of defect (mm2)

60R 19.0

75R 23.7

90R 28.5

52kg 33.0

60kg 38.4

4.1 Retests

4.1.1 if the results of any of the rests referred to in clause 4.1 and 4.2 are found to be

unsatisfactory, the batch will stand rejected. However, retests can be carried out at the manufacturer‟s request. These retests shall be carried out as per para4.1 and 4.2 on twice

the original sample size. 4.1.2 If the results of all the retest samples are satisfactory, the batch represented by the sample

portions shall be accepted. If any sample fails to meet the requirements of any of the tests, the batch shall be rejected.

5 REPROCESSING In the event of a batch failing to comply with the requirements of clause 4, the manufacturer may

resubmit the batch after necessary reprocessing ONCE only. The reprocessed portion shall be submitted under a separate batch number with a suffix ‟R‟ and shall be tested as per clause 4 above.

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6. ACCEPTANCE

6.1 Acceptance shall be done batch wise. Every individual batch that satisfies the conditions prescribed in this specification shall be accepted. Each bag containing the portion shall be sealed

by the manufacturer and the container shall be suitable stamped/seal shall be such that it shall not be possible to open the container without breaking stamp/seal.

6.2 The manufacturer shall dispatch the portions to the consignee preferably within 60 days from the

date of acceptance. 7. DISPOSALM OF REJECTED PORTIONS

In case the batch fails to meet the requirements of clause 4 , it shall be rejected. The rejected portions shall be separately stored and a proper accountal shall be kept. The disposal of these

rejected portions shall be advised to the inspecting agency. 8. TESTING FACILITIES

The manufacturer shall, at his own expense, supply all labour, materials, consumables, rail

pieces and appliances for testing, both the initial test and retests as may be carried out in presence of the Inspecting Officer, in his own premises or at any other acceptable place in

accordance with this specification.

9. INSPECITON OF PREMISES AND RECORDS.

The purchaser or the inspecting Officer shall have free access to the premises of the manufacturer at all reasonable times. They shall be at liberty to inspect all the records and the manufacture of

portions at any stage.

PART „B‟ – APROVAL OF “PORTION MANUFACTURERS” 10. The approval of “portion Manufacturer” shall be given separately for each section and

metallurgy of rail and for each technique of welding.

11. For the purpose of approval, the following definitions shall apply. “Portion Manufacturer” shall mean the organization manufacturing the „portion‟. In addition, the

“portion Manufacturer” may execute A.T. Welding of rail joints by his technique. “Approving Authority” shall be director General, Research, Designs & Standards Organization,

Ministry of Railways, Manak Nagar, Lucknow- 226011 or his representative.

12. PROCEDURE FOR APPROVAL OF “PORTION MANUFACTURER”

12.1 The application for approval shall be submitted by the “portion Manufacturer” to the Approving authority, indicating the rail for which portion is being offered and the welding

technique.

12.2 Approving Authority “ on receipt of such as application, shall forward necessary preformed to be filled in by the applicant. The amount to9 be deposited shall also be intimated.

12.3 The applicant shall return the preformed, duly filled in , along with a demand draft for the prescribed amount drawn in favor of Director(finance), Research, Designs & Standards

Organization, Manak Nagar, Lucknow- 226011. 12.4 If the information submitted by the applicant is prima facie found to be satisfactory, the

Approving Authority shall inspect the premises of the applicant for assessment. If the

assessment is satisfactory, tests and trials shall be undertaken by the Approving Authority. 12.5 Tests and trials for approval of “portion manufacturers”

12.5.1 The portion Manufacturer shall manufacture a batch of 150 „portions‟ at his own cost. Samples shall be drawn at raniom by the Approving Authority and the following laboratory

tests shall be carried out at the Manufacturer‟s works premises or at a laboratory mutually

agreed upon between the manufacturer and the approving authority: i) Six numbers of reaction tests will be conducted as per clause 4.1.

ii) Twelve tests weld joints shall be made as per clause 4.2.2. the joints shall be subjected to following tests:-

(a) Ultrasonic test on all the joints as per procedure laid down at Annexure-1. (b) Brinell Hardness test on all the joints as per clause 4.2.2.

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(c) Transverse load and deflection test as pr clause 4.2.2 on six randomly selected joints.

(d) Magnetic crack detection and macro examination on deep etched longitudinal sections, across the weld on the remaining six joints. This examination shall not reveal any lack of

fusion or cracks. Other welding defects, e.g. porosity, inclusions etc. shall not exceed 0.5% of the weld area in longitudinal section. The defects should not be interconnected

and none of these shall extend upto the outer surface.

12.1.1 RETEST If the results of any of the tests referred to in clause 12.5.1 fail to meet the requirements of the test,

the technique shall be rejected. However retest can be carried out at the request of the “portion manufacturer” provided not more than 2 joints have failed in ultrasonic testing and

not more than one joint has failed in each of the other tests mentioned in clause 12.5.1.

For retest, same number of test specimens as mentioned for each test in clause 12.5.1 shall be

welded. None of the sample joint should fail in retest.

13 FATIGUE TEST 13.1 fatigue testing of Thermit welding techniques shall be arranged by the manufacturer

at his own expense. Following principle shall be followed: -

i) For 90 UTS metallurgy-Anyone section out of 52 kg/60kg (when both the sections have been

developed the lighter section should be selected for fatigue testing). ii) For 72 UTS metallurgy- Any one section out of 90R/52kg (when both the section have been

developed the lighter section should be selected for fatigue testing). iii) Development of any other A.T. Welding technology such as, wider gap, gas heating, Chrome

Mariganese/Head Hardened rails shall also be got separately fatigue tested before

standardization. However, one section for one technique shall be required to be fatigue tested.

13.2 The weld samples shall be tested in a recognized laboratory / test center for which prior approval of RDSO shall be necessary.

13.3 Following scheme shall be followed for fatigue testing of thermit welded rails joints:-

i) Three weld samples shall be made in presence of RDSO representatives. ii) The weld sample shall be dame with one meter long new rail pieces to have an

overall length of 2.0 m. the rail and joint shall be ultrasonically tested. iii) Testing shall be done for stress ranges of tensile 20 kg/mm2 to compressive 4

kg/mm 2 (These are the stresses on the bottom surface of rail foot.) . The test

frequency shall be anyone frequency between 8.33 Hrs. to 12 Hr. iv) A joint shall be deemed to have passed if it withstands a minimum of 2 million

cycles. v) The technique shall be deemed to have cleared fatigue test if all the three samples

pass the above test. 13.4 Retest

In case of failure of not more than one joint in the above test, retest can be carried out at the request of the

portion manufacturer. For the purpose of retest, three more weld samples shall be made in pressure of RDSO representative and subjected to be above test.

The technique shall be deemed to have passed the fatigue test if all the three retest samples pass the test.

14.FIELD TRAILS

14.1 Subject to the results of the testes in clause 12 and 13 being satisfactory, service trials for a period of one year or till passage of 10 m GMT traffic over the joint, whichever is earlier, shall

be undertaken on 50 to 100 trial joints welded using the above batch of portion. For the purpose of field trials, and order shall be placed by the nominated Zonal railway on the

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manufacturer for supply of portions as well as welding of trial joints. The trial joints shall be

distinctly marked by painting letter “I” on the web of the rail beyond 300 mm from the joints. During execution of trail welding at site, spoilt joints, if any, shall be cut and rewelded by the

contractor at his own expense.

All the trial joints shall be ultrasonically tested soon after welding s per procedure at Annexure-

1. Up to a maximum of 5% defective welds, shall be cut and rewelded by the manufacturer at his own expense. If more than 5% joints are found defective, the trail shall be discontinued

considering the technique to be unsatisfactory. All the defective joints shall be removed from track by the manufacturer at his own expense.

14.2 Failures of more than 2% joints during service trailer will render the technique unacceptable.

15. The approving authority shall have free access to the premises of the portion manufacturer at all

reasonable times. The portion manufacturer shall furnish all the technical data to the approving authority as and when called for.

16. PART-C: PROCEDURE FOR APPROVAL OF A.T.WELDING SUPERVISIORS AND

WELDERS.

16.1 For the purpose of approval, the following definitions shall apply: - “Welding supervisor “shall mean an individual engaged with portion manufacturer with adequate

knowledge and competence for supervising and executing Alumino Thermic welding of rail joints.

“Welder “shall mean an individual with adequate skill and competence for executing Alumino Thermic welding of rail joints at site.

The approval of welding supervisors/welders for execution of Alumino-Thermic welds at site shall be given

separately for the following categories of welding techniques: a) Welding of 72 UTS and 90 UTS rails with standard gap:

b) Wide gap welding. c) Welding of 110 UTS and Head Hardened rails.

16.2 Competency certificates for welding supervisors and welders of the zonal railways shall be issued by the Thermit portion plant of Northern Railway at Lucknow. Competency certificates

for welding supervisors and welders of firms shall be issued by D. G. (M&C) R.D.S.O., Lucknow.

16.3 Test weld joints will be made using any rail section at the discretion of the approving

authority. Welding supervisors/welders found competent shall be deemed to be fit for A.T. welding of all rail section for the particular category as per clause 16.1. For execution of test

weld joints, the welding supervisor/welder desirous of obtaining approval shall have to utilize his own welding team, rails, implements and „portions‟ procured from approved

manufacturers.

16.4 The firm shall pay in advance, charges for certification of supervisor/welders as per the rates

decided by RDSO for this purpose. Payment should be made through demand draft drawn in favor of Director (Finance), RDSO Manak Nagar Lucknow- 226011.

16.5 Six test welds shall be made by the welding supervisor/welder and his team for the particular

category of welding technique (as per clause 16.1) for which approval is sought. Following

tests shall be carried out at the sponsoring firm‟s works premises or at RDSO, Lucknow :- a) Ultrasonic testing as per procedure mentioned at Annexure-1. Failure of more than

one test weld will disqualify the welding supervisor/welder. b) The ultrasonically sound joints will be subjected to following tests:-

i) Brinell hardness test on all the test welds as per clause 4.2.2. ii) Transverse load and deflection tests on any three test welds as per clause 4.2.3.

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iii) Magnetic crack detection and macro examination of remaining three test welds

longitudinally sectioned across the weld as per clause 12.5.1 (ii)(d). iv) Joint geometry as per clause 13.1

16.1 If the test results are satisfactory, a provisional competency certificate, valid for two years, shall be issued to the welding supervisor/welder on behalf of the sponsoring firm. The

provisionally approved welding supervisor/welder‟s competency shall be re-assessed by

RDSO/TPP, lucknow after two years for issue of competency certificate valid for five years. 16.1.1 For the purpose of reassessment, the welding supervisor/welder shall submit, to the

approving Authority, the following details duly countersigned by the concerned Assistant Engineer of Zonal Railway.

a) A record of joints welded/supervised by him. b) No. of joints failed in service.

16.1.2 Based on the above details and personal interview, the approving authority will issue

competency certificate. Fresh competency certificate will have to be issued whenever there is a change in the process of welding or when a person who has been earlier trained and issued

with a final competency certificate has not been executing welding for a period of more than 2 years or the work done by him has been rated as unsatisfactory.

16.1.3 Renewal of competency certificate will be made based on performance or actual testing.

16.1.4 A 10 character “identification Code Number “shall be used for numbering of competency certificates and identification of supervisors and welders. The first three characters shall be

alphabets which would indicate the agency (Railway or Firm) or which the supervisor or welder belongs, the next digit (S or N) would denote a supervisor or welder, the next three

numbers would be allotted to the particular person (specific person number), next two numbers shall denote the year of issue of the competency certificate and the last alphabet (P

or F) shall indicate whether it is “provisional” or “Final” competency certificate. For example,

NR0S0019F would indicate a welding supervisor of Northern Railway with specific person number 1; the final competency certificate having been issued in the year 1990. The specific

person number will be continuous for a zonal Railway/Firm. The organization issuing competency certificates shall ensure that there is no duplication of the “ Identification Code

Number”. An annual list of valid competency certificates will be circulated by the agency

issuing the competency certificates to the Zonal railway. Zonal Railway should constantly update and maintain the list of supervisors and welders along with their identification code.

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PART-D – ACCEPTANCE TEST OF JOINTS WELDED AT SITE

17.EXECUTION OF WELDS AT SITE

17.1 Alumino- thermic welding of rails shall be executed at site only under the direct supervision of

welding supervisor and by welder, both having valid competency certificate issued by RDSO/TPP, Lucknow (see Part “C”).

17.2 All Alumino-thermic welding work shall be executed with the use of Weld Trimmer and profile Grinder. Additionally, rail tensors shall be used wherever work is done on welded rails.

Note:- In case of welding of old rails dispensations for not using weld trimmers and profile grinder

shall be obtained from chief Engineer. 18. ACCEPTANCE TESTS

18.1 joint geometry. All the finish-welded joints shall be checked to ensure that the joint geometry is within the

following tolerance.-

i) vertical + 1.0mm (Measured at the end of 1m straight

edge) misalignment -0.0mm (Fig. 18.1 (a)

ii) Lateral + 0.5mm (Measured at the center of 1m straight Misalignment edge) (Fig. 18.1 (b))

iii) Head finishing + 0.3 mm on gauge side (Measured at the center of 10

on side cm straight edge (Fig. 18.1(c) iv) Finishing top + 0.4 mm (Measured at the end of 10 cm

tables surface -0mm straight edge ( fig . 18.1 (d))

Note:- Dispensation for joint geometry ion case of old rails may be permitted by Chief Engineer. The

details of geometry of each joint shall be jointly signed by the firm‟s and railway‟s representative and kept as a record. Any joint found not conforming to the above stipulations

shall be cut and rewelded, free of cost, by the firm.

18.1 Ultrasonic testing All the welded joints shall be ultrasonically tested by the Railways as per the procedure given

at Annexure-1. This testing shall be completed as early as possible after welding but before the welding team leaves the

welding site. All the joints which are found to be defective shall be cut and rewelded by the firm using their portion, equipments, labour and consumables.

Where one bad joint is required to be replaced by two new joints, the entire cost of both the joints shall be borne by the firm. Such rewelded joints shall also be tested ultrasonically and if found defective, shall again

be cut and rewelded free of cost. 18.2 Sample test joint

One out of every 100 joints welded per batch shall be selected at random by the purchaser or by the

inspecting officer within one month of welding and subjected to hardness and transverse test as per clause 4.2 and the joint shall comply with provision laid down therein.

18.2.1 In the event of the failure of sample test joint in any of the requirements of this specification, the Railway will be at liberty to suspend further welding. However, two more randomly selected joints

from the same lot of 100 joints shall be subjected to retests as per clause 4.2. Both the joints should

clear all the testes. If the report is also not satisfactory, further welding joints shall be suspended until the firm has examined the welding technique and satisfies the requirements of Clause 4 by welding one

test joint. The clearance for recommencement of welding shall be given by RDSO.

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19. GUARANTEE

19.1 Rail joints welded by a firm shall be guaranteed against failure for a period of two years from the date of welding the joints in track or from the date such welded joints made in cess‟ are inserted in

the track. Any such welded joint, which fails within the guarantee. Period shall be re-welded free of cost by firm as per stipulations of clause. 18.2.

19.2 In case of failure of sample test joints (refer Clause 18.3), the period of guarantee for 100 joints

represented by the sample joint shall be extended for a further period of none year. In case of failure of joints or joints exhibiting signs of failure by cracking within extended period of guarantee,

the joint shall be rewelded free of cost by the supplier as per stipulations of Clause 18.2. 19.3 The welded joints with the extended period of guarantee shall be marked „X‟ with yellow paint on

the outer side of the web of the rails bear the joint in addition to be markings prescribed in Clause 20. Such marked joints shall be kept under careful observation by the purchaser.

20. MARKING

Each joint shall have a distinctive mark indicating month year welder‟s code and weld number on the web of the rail in the welded joint in the following manner:

** ** *** *** **

Month last two digits agency specific person Weld

No. of year Number

This should de done by punching on as Aluminum strip, which should be fixed to the web of the rail with suitable epoxy adhesive at approximately 300 mm from the joint. The Agency and Specific person

number (for welder shall be as per clause 16.6.4. the welded joints shall be serially numbered in a kilometer. Repair weds/additional welds done at a later date may be given continuing weld

number in that kilometer. For example, the last Thermit weld number in a particular kilometer

was 88 and subsequently a Thermit weld has been executed, it shall be numbered 89 irrespective of its location in that kilometer.

21 WITHDRAWAL OF APPROVAL OF PORTION MANUFACTURER/ WELDING SUPERVISOR /WELDER FROM APPROVED LIST.

The approving authority can delete the name of any portion Manufacturer/welding

Supervisor/welder from the approved list based on complaints regarding the performance.

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ANNEXURE-1

PROCEDURE FOR ULTRASONIC TESTING OF ALUMINO THERMIT RAIL JOINTS

1. Scope

This procedure covers the requirement of ultrasonic testing of aluminothermit (AT) welding rail joints

immediately after execution of the weld.

2. General conditions of test 2.1 Surface preparation

After execution of the AT weld, the welded zone shall be dressed properly to facilitate placement of probes and to avoid incidence of spurious signals on the CRT. The head surface shall be dressed to obtain

reasonably flat and smooth surface. The flange of the web upto a distance of 200mm on either side

of the weld collar shall be thoroughly cleaned with a wire brush to ensure freedom from dust, dirt, surface unevenness etc.

2.2 Complant Water/oil shall be used as couplant.

2.3 Sensitivit

The equipment sensitivity shall be set for normal, 700 and 800 probes in accordance with the procedure laid down in Para 4. The sensitivity to adjusted shall be considered as normal gain sensitivity and shall be

utilized during ATW testing. The sensitivity level shall not be altered during the course of testing. 3. Apparatus required

3.1 Equipment Any RDSO approved model of rail tester shall be considered suitable for testing of AT Welded rail

joints.

3.2 probes During ultrasonic examination of AT welded joints, the following probes shall be utilized.

(a) Normal (00), 4 MHz.

(b) 700, 2 MHz.

(c) 800, 1.25 MHz. 3.3 Cable

One co-axial cable of suitable length for connection 800 probe to flaw detector shall be used. The length should not exceed more than 5 m.

4. Sensitivity setting procedure

4.1 Calibration The equipment should be set for a depth range of 250mm by manipulating the depth control knob suitably.

Each division, therefore, shall correspond to 25 mm. 4.2 Test Rail

The sensitivity of the ultrasonic equipment shall be set with the help of a standard AT welded rail piece of 1.5 m length having a simulated flaw at standard locations as shown in Fig. 1

4.3 Alignment of probes The alignment of normal and 700 probes fitted with the trolley may be checked by placing the rail on the test

rail using water/oil as a couplant and ensuring that the probes travel long the axis of the rail.

4.4 Sensitivity setting for 700 probes

4.4.1 Place trolley on the test rails shown in Fig. 1. Keep the switches of all the probes in off position and turn the potentiometer knobs of all the probes to 50% of teier highest working range.

4.4.2 Switch on only 700 forward probe and move the equipment towards the drilled holes in the railhead. When the probe is just in the reflecting range, a pulse corresponding to the hole shall

appear on the screen, which during onward traveling shall show higher amplitude. The pulse shall appear moving from right to left. The equipment should be progressively moved forward till

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maximum height of the pulse is obtained. At this location the height of the pulse shall be

adjusted to 60% of full screen height by suitably manipulation of the gain knob. 4.4.3 The forward probe shall be switched off and the 70% backward probe shall now be switched on.

In this case a flaw signal shall appear moving from left to right. The signal height in this position

shall also be adjusted to 60% of full screen height. This can be accomplished through suitable manipulation of relevant potentiometer.

4.4.4 The sensitivity setting for the normal probe has to be done while keeping all other probes in off position. Switch on only the normal probe and bring it above 3mm die hole of the test rail. Manipulate the potentiometer control knob to obtain echo height of 60% of full screen height at 1.0 division horizontal scale.

4.4.5 800 probe shall be connected to the socket available in the ultrasonic equipment. The selectors, which may be set to single crystal mode. Move the probe towards the 3mm die hole drilled in the AT Weld and manipulate knobs to obtain a 60% full screen height on the CRT.

5. Criteria for defect classification 5.1 Any flaw signal obtained by normal probe of 40% height or more shall be treated as a defective AT welded

joint. Any flaw signal obtained from the normal probe either from the we or the foot location shall also be a cause for rejection of the AT weld.

5.2 In the case of lack of fusion, inclusion, blow holes etc. In the railhead, moving signal shall be obtained while testing the 700 probe. The position of onset of the signal and its corresponding range on the horizontal screen as well as their maximum amplitude shall be recorded.

A welded joint showing the moving signal of 40% or more of the full screen height shall be considered as a defective welded joint.

5.3 800 probe shall be placed on the flange at a suitable distance (1mm approx.) corresponding to Position „L‟ in fig. 2. Such that ultrasonic waves are directed towards the weld. The probe shall thereafter

be moved slowly in a zigzag pattern towards at weld. A welded joint showing a flaw echo of 40% vertical height or more with the stipulated gain setting shall be treated as a defective welded joint. Similar testing shall be carried out from “C” and “U” region as shown in fig. 2. in these cases also the criteria for rejection shall remain the same.

6. The defective joints based on the criteria mentioned at clause 5 shall not be allowed to remain in service and cropped, re-welded and tested again. This execution shall be done by the contractor free of cost. The

re-welded joints shall be scanned ultrasonically again with the same set of acceptance criteria to ensure freedom from any harmful defects.

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SPECIFICATION FOR TRACK BALLAST

{As per correction slip no.4 issued by Rly.Bd.ltr.No.2006/CE-II/MB/2 dt.10.06.2016 is also incorporated

in Para 2.3.4, Para 5 and addition of new Annexure-IV}

1. SCOPE : RDSO specification for track ballast GE 1 June 2004 with all correction slips upto date

shall be applicable. These specifications will be applicable for stone ballast to be used for all

types of sleepers on normal track, turnouts, tunnels and deck slabs etc on all routes.

2. DETAILED SPECIFICATIONS:

2.1 GENERAL

2.1.1 Basic Quality: Ballast should be hard durable and as far as possible angular along edges/corners,

free from weathered potions of parent rock, organic impurities and inorganic residues.

2.1.2 Particle shape: Ballast should be cubical in shape as far as possible. Individual pieces should not

be flaky and should have generally flat faces with not more than two rounded/ sub rounded faces.

2.1.3 Mode of manufacture: Ballast for all BG main lines and running lines, except on „E' routes but

including 'E' special routes, shall be machine crushed. For other BG lines and MG/NG routes

planned/sanctioned for conversion, the ballast shall preferably be machine crushed. Hand broken

ballast can be used in exceptional, cases with prior approval of Chief Track Engineer/CAO/C.

Such approval shall be obtained prior invitation of tenders.

On other MG & NG routes not planned/sanctioned for conversion hand broken ballast can be

used for which no approval shall be required.

2.2 PHYSICAL PROPERTIES

2.2.1 Ballast sample should satisfy the following physical properties in accordance with IS: 2386 Pt

IV-1963 when tested as per the procedure given in Annexure- I & II.

BG,MG & NG planned/sanctioned for NG & MG (other than those

conversion planned for conversion)

Aggregate Abrasion value 30% Max* 35% Max

Aggregate Impact value 20% Max* 30% Max * In exceptional cases, on technical and/or economic grounds relax-able upto 35% and 25% respectively by CTE in open line and CAO/C for construction projects. The relaxation in

Abrasion and Impact values shall be given prior to invitation of tender and should be incorporated in the Tender document.

2.2.2 The „Water Absorption' tested as per IS 23S6 Pt.III-1963 following the procedure given in Annexure-III should not be more than 1 %. This test however, to be prescribed at the discretion of CE/CTE in open line and CAO(C) for construction projects.

2.3 SIZE AND GRADATION 2.3.1 Ballast should satisfy the following size and gradation:

a) Retained on 65mm Sq.mesh sieve 5% Maximum

b) Retained on 40mm Sq.mesh sieve 40 % - 60%

c) Retained on 20mm Sq.mesh sieve*. Not less than 98 % for machine crushed

Not less than 95 % for hand broken * For machine crushed ballast only.

2.3.2 Oversize ballast i) Retention on 65mm square mesh sieve.

A maximum of 5% ballast retained on 65mm sieve shall be allowed without deduction in payment.

In case ballast retained on 65mm sieve exceeds 5% but does not exceed 10%, payment

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at 5% reduction in contracted rate shall be made for the full stack. Stacks having more than 10 % retention of ballast on 65mm sieve shall be rejected.

ii) In case ballast retained on 40mm square mesh sieve (machine crushed case only) exceeds 60% limit prescribed in 2.3.1 (b) above, payment at the following reduced rates shall be made for the full stack in addition to the reduction worked out at i) above.

5% reduction in contracted rates if retention on 40mm square mesh sieve is between 60% (excluding) and 65% (including).

10% reduction in contracted rates if retention on 40mm square mesh sieve is between 65% (excluding) and 70% (including).

In case retention on 40mm square mesh sieve exceeds 70%, the stack shall be rejected.

iii) In case of hand broken ballast supply, 40mm sieve analysis may not be carried out. The executive may however ensure that the ballast is well graded between 65mm and 20mm size.

2.3.3. Under size Ballast: The Ballast shall be treated as undersize and shall be rejected if:-

i) Retention on 40mm Sq Mesh sieve is less than 40%.

ii) Retention on 20mm square mesh sieve is less than 98%(for machine crushed) or

95% (for hand broken).

2.3.4. Sieve Analysis of Ballast - 2.3.4.1 The test sieves used for sieve analysis shall conform to the specifications given

in Annexure-IV. 2.3.4.2 While carrying out sieve analysis, the screen shall not be kept inclined, but held

horizontally and shaken vigorously. The pieces of ballast retained on the screen can be turned with hand to see if they pass through but should not be pushed through the sieve.

2.3.4.3 The percentage passing through or retained on the sieve shall be determined by weight. The weighing equipment used shall NOT have least count more than 100 grams.

3 CONDITIONS FOR SUBMISSION OF TENDER: NIL 4. METHOD OF MEASUREMENT:

4.1 STACK MEASUREMENT: Stacking shall be done on a neat, plain and firm ground with good drainage. The height of stack shall not be less than 1m except in hilly areas where it may be 0.55m. Top width of stack shall not be less than 1.0m. Top of stack shall be kept parallel to the ground plane. The side slopes of stack should not be flatter than 1.5:1 (Horizontal: Vertical) Cubical content of each stack shall normally be not less than 30 cum in plain areas and 15 cum in hilly areas.

4.2 Wagon Measurement In case of ballast supply taken by direct loading into wagons, a continuous white line should be painted inside the wagon to indicate the level to which the ballast should be loaded. The cubical content in cubic meter corresponding to white line should also be painted on both sides outside the wagon.

In addition to painted line, mentioned in para 4.2.1, short pieces of flats ("cut pieces of tie bars

or otherwise) with cubical contents punched shall be welded at the center of all the four sides

as permanent reference. In case the supply is taken in general service wagon, actual 4.3 Shrinkage Allowance :- Payment snail be made for the gross measurements either in stacks or

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in stacks or in wagons without any deduction for shrinkage/voids. However, when ballast

supply is made in wagons, shrinkage upto 8 % shall be permitted at destination while verifying

the booked quantities by the consignee.

5. SAMPLING AND TESTING :

5.1 General :-

5.1.1 The samples shall be drawn with due diligence and adequate precaution so that they represent

the true nature and condition of the ballast.

5.1.2 Being a heterogeneous material, the gradation of ballast loaded in wagons and / or dumped /

inserted in the track may not remain same as that initially checked in stacks, due to lifting,

loading, transportation, unloading etc.. Similarly in case of direct loading into wagons, the

gradation of ballast at destination may not remain same as that at source, due to loading,

transportation etc.. Therefore, the samples from wagons and track are not representative

samples as far as gradation is concerned. Even in the same stack, results of two checks may

not be same.

5.1.3 The samples from a stack taken after lapse of a long period of stacking are not representative

samples of the ballast initially supplied in the stack, due to settling down of smaller size particles in voids underneath, dirt / dust getting accumulated in the stack, rains etc..

5.2 Sampling Frequency :- In order to ensure supply of uniform qualify of ballast, the following

norms shall be followed in respect of sampling, testing and acceptance.

5.2.1 On supply of the first 100 cum, the test for size and gradation, abrasion value impact value and

water absorption (if prescribed) shall be carried out by Railway. Further supply shall be

accepted only after this ballast satisfies the specifications for these tests. Railway reserves the

right to terminate the contract as per GCC at this stage itself in case the ballast supply falls to

confirm with any of these specifications.

5.2.2 Subsequent test shall be carried out as follows :-

Type of tests Supply in stacks Supply in Wagons

(a) Size and

Gradation Tests

One for each

100cum or part

thereof in any stack

One for each 100 cum or

part thereof for quanti ty

to be loaded in wagons.

(b) Abrasion Value,

Impart value and Water Absorption

Value (*)

One Test for every 2000 cum

(*) These tests shall be done for the purpose of monitoring qualify during supply. In case of the

test results not being as per the prescribed specifications at any stage, further supplies shall be

suspended till suitable corrective action is taken and supplies ensured as per specifications. The above tests may be carried out more frequently, at the discretion of Railway.

5.2.3 All tests for Abrasion Value, Impact Value and Water Absorption should be got done through

approved laboratories or Railway‟s own laboratories (list of these laboratories shall be

mentioned in the tender document). These tests, subsequent to award of contract, shall be done

at Railway‟s cost.

5.3 Supply of ballast in Stacks :-

5.3.1 Sampling procedure :-

i. At the time of formation of stacks, sufficient care should be taken to ensure that there is

sufficient space around the stack to facilitate movement of JCB / Power equipments. The

length and width of each stack shall be kept in such a way that every part of the stack is

accessible to the JCB or Power Equipment, to be deployed for drawing “Samples”.

ii. In case of ballast supply in stacks, three “Samples” each of 0.3-0.5 cum values, one sample

each from two sides and one sample from top after removing outer layer (150-200 mm) should

be collected from stack for every 100 cum or part thereof, by JCB or other suitable Power

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Equipment.

iii. The location (in plan) and depths of sampling points shall be varied for different “Samples”

and different stacks in a lot.

iv. “Gross Sample” should be prepared by thoroughly mixing the three “Samples” collected as in

(ii) above, using JCB bucket or any other suitable Power Equipment, on a clean, flat and hard

surface.

Note :- In exceptional cases of site specific constraints, approval of competent authority

(Engineer-in-charge) shall be taken prior to invitation of tender, for using manual means for

collection and mixing of “Samples”, and this should be incorporated in the Tender Document.

v. A “Test Sample” of value 0.027 cum shall be drawn from each of the “Gross Sample”, by the

method described in Para 5.3.1 (vi), for carrying out Size & Gradation tests.

vi. Method for drawing “Test Sample” : The ballast in “Gross Sample” shall be scooped into a

cone shaped pile by taking care to drop each scoopful exactly over the same spot. After the

cone is formed, it shall be flattened by pressing the top of cone with a smooth surface. Then, it

is cut into quarters by two lines which intersect at right angles at the centre of the cone. The bulk of the sample is reduced by rejecting any two diagonally opposite quarters. The

remaining ballast shall be mixed and “test sample” shall be drawn for testing. After drawing

“test sample” test left over ballast of “Gross Sample” shall be dumped back in the stack.

vii. In case clean, flat and hard surface is not available then a tarpaulin or any other suitable sheet

may be used on a flat surface for mixing, drawing and sieve analysis of samples.

5.3.2 In case of stacks of values more than 100 cum, more than one “Test Samples” will be tested for

Size & Gradation. In such cases, the sieve analysis results of all the “Test Samples” shall

individually conform to following gradation, for acceptance / rejection of the whole stack :

i. Retention on 20mm Sq.Mech Sieve shall not be less than 98% for machine crushed

ballast (not less than 95% for hand broken ballast)

ii. Retention on 40mm Sq.MEch Sieve shall be between 40 to 70%.

iii. Retention on 65mm Sq.MEch Sieve shall not be more than 10%.

The full payment / reduced payment for the whole stack, as given in Para 2.3 of the

“Specifications for Track Ballast (IRS-GE-1, June-2004), shall be decided based on the

average of the sieve analysis results of all the “Test Samples” for a stack.

5.4 Supply of ballast in Heaps for loading directly in Wagons

5.4.1 Sampling Procedure :- Samples of ballast shall be collected from heaps of ballast proposed to

be loaded into the wagons. For this, the contractor shall inform Officer / Engineer-in-charge in

writing sufficiently in advance before placement of rake, about the locations of ballast heaps

from where it is to be loaded into wagons. Officer / Engineer-in-charge shall decide the

location of heaps from which sampling is to be done, judiciously covering the nature quantity

of ballast to be loaded in the rake.

5.4.2. Based on the approx. quantity of ballast to be loaded in the rake, methodology for sampling of

ballast to be followed shall be the same as in Para-5.3.1 and 5.3.2 above.

6. CESS SUPPLY :- 6.1 For ballast collection along with Cess & its running out instruction as given in para 267 of

IRPWM shall be adhered to. 6.2 Stacking area should be level, firm and with good drainage. Written permission for stacking shall

be certified by XEN/AXEN (test checked at items by Dy. CE(C)) on the ballast passing register. Each stack shall be so formed that ratio of longer to smaller side does not exceed 2.5 except for areas where there is constraint of land width in which case the ratio upto 3.5 may be permitted. The height of stack shall not be less than 1.0m except in hilly areas where it may be 0.5m. The height of stack shall not be more than 2.0m the side slopes of stack should not be less than 30 cum in plain areas and 15 cum in hilly areas.

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6.3 The plots for ballast stacks should be selected by SSE/JE in-charge and approved by XEN/AXEN

and should be on level ground and at such locations from where lifting and leading of the ballast

into the truck required minimum effort. The supply contractor should level the area at his own

cost before stacking the ballast.

6.4 The quantity of ballast required in stretches of 100m length should be properly assessed and shall

usually be 2.455 cum per track meter for straight plain sections (without yards & curves). Extra

ballast required for curved lengths and yard lengths shall be advised in advance to the contractor. 6.5 In case of cess supply, cess supply sketch similar to depot sketch shall be drawn by SE/JE in-

charge of the section. The diagram shall reflect all the stacks available on the section clearly indicating the following by difference colour/hatching. (i) Stacks measured on that date and yet to be paid for, (ii) Stacks measured earlier not yet disturbed, (i) Stacks measured earlier and already disturbed, and (ii) Stacks where the supply is in progress.

ANNEXURE-I

Aggregate Abrasion Value (Based on IS: 2386 Part IV-1963) 1. Apparatus 1.1 The abrasion test for track ballast shall be carried out using Los-Angles Machine as per fig. 1. 1.2 The abrasive charge shall consist of 12 nos. cast iron or steel spheres approx. 48mn dia and each

weighing between 390 and 445 gm ensuring total weight of charge as 5,000 ± 25 gm. 1.3 IS sieves of sizes 50mm, 40mm, 25nun and 1.70mm.

1.4 Drying Oven

2. Test Sample

2.1 The test sample of 10,000gm shall consist of clean ballast conforming to the following grading: • Passing 50mm and retained on

40mm square mesh sieve 5,000 gm @ • Passing 40mm and retained on

25mm square mesh sieve 5,000 gm@ @ tolerance of ± 2 % permitted. 2.2 The sample shall be dried in oven at 100 - 110

0C to a constant weight and weighed (Weight

'A'). 3. Test Procedure

The test samples and the abrasive charge shall be placed in the Los-Angeles abrasion testing

machine and the machine rotated at a speed of 20-33 revolutions/minute for 1000 revolutions. At the completion of test, the material shall be discharged and sieved through 1.70mm IS sieve.

4. Analysis and reporting of the Result

The material coarser than 1.70mm IS sieve shall be washed, dried in oven at 100 - 110°C to a constant weight and weighed (weight B).

The proportion of loss between weight "A" and weight "B" of the test sample shall be expressed as a percentage of the original weight of the test sample. This value shall be reported as :-

A-B Aggregate Abrasion Value = -------------------------- X 100

A

*****

142

ANNEXURE-II Aggregate impact value (Based on 1S: 2386 Part IV-1963)

1. Apparatus :- The apparatus shall consist of the following

a) Impact testing machine conforming to IS: 2386 part IV-1963 as per ig 2. IS Sieve of sizes 12.5mm, 10mm and 2.36 mm. b) A cylindrical metal measure of 75mm dia & 50mm depth. c) A tamping rod 10mm circular cross section and 230mm length, rounded at one end. d) Drying Oven

2. Test Sample 2.1 The test sample shall be prepared out of track ballast so as to conform to following grading:

- Passing I2.5mm IS sieve 100% - Retention 10mm IS sieve 100%

2.2 The sample shall be oven dried for 4 hours at a temperature of 100-1100C & cooled.

2.3 The measure shall be filled about one -third full with the prepared aggregate and tamped with 25 strokes of the tamping rod. A further similar quantity of aggregate shall be added and a further tamping of 25 strokes given. The measure shall finally be filled to overflowing, tamped 25 times and the surplus aggregate struck off, using and tamping rod as a straight edge. The net weight of the aggregate in the measure shall be determined to the nearest gm {weight 'A').

3. Test Procedure 3.1 The cup of impact testing machine shall be fixed firmly in the position on the base of the machine

and the whole of the test sample placed in it and compacted by 25 strokes of the tamping rod. 3.2 The hammer shall be raised 380mm above the upper surface of the aggregate in the cup and

allowed to fall freely on to the aggregate. The test sample shall be subjected to a total of 15 such blows, each being delivered at an interval of not less than one second.

4. Analysis and Reporting of the result 4.1 The sample shall be removed and sieved through 2.36mm IS sieve. The fraction passing through

shall be weighed (Weight „B‟). The fraction retained on the sieve shall also be weighed (Weight „C‟) and if the total weight (B+C) is less than the initial weight (Weight „A‟) by more than one gm, the result shall be discarded and fresh test made.

4.2 The ratio of the weight of the fines formed to the total sample weight shall be expressed as a percentage. Aggregate Impact Value = (B/A) X 100

4.3 Two such tests shall be carried out and the mean of the results shall be reported to me nearest whole number as the Aggregate Impact Value of the tested material.

-//*//-

ANNEXURE-III

Water Absorption (Based on IS; 2386 Part 111-1963)

1. Apparatus :- The apparatus shall consist of the following : - a) Wire Basket- Perforated electroplated or plastic coated, with wire hangers for

suspending it from the balance. b) Water tight - container for suspending the basket. c) Dry soft Absorbent cloth 75x45 cm size 2 nos. d) Shallow Tray of minimum 650 square cm area. e) Airtight container of capacity similar to basket. f) Drying Oven.

2. Test Sample :- A sample of not less than 2000gm shall be used.

3. Test Procedure 3.1 The sample shall be thoroughly washed to remove finer particle and dust, drained and then

143

placed in the wire basket and immersed in distilled water at a temperature between 22-32cC.

After immersion the entrapped air shall be removed by lifting the basket and allowing it to drop 25 times in 25 seconds. The basket and sample shall remain immersed for a period of 24 ± 1/2hours afterwards.

The basket and aggregate shall then be removed from the water, allowed to drain for few

minutes, after which the aggregate shall be gently emptied from the basket on to one of dry

clothes and gently surface dried with the cloth transferring it to second dry cloth when the first

will remove no further moisture. The stone aggregate shall be spread on the second cloth and

exposed to atmosphere (away & from direct sunlight) until it appears to be completely surface

dry. The aggregate then shall be weighed (Weight 'A').

The aggregate shall then be placed in an oven at a temperature 100 - 110°C for 24 hours. It shall then be removed from oven, cooled and weighed (weight ‟B‟).

4. Analyses and Reporting of the Result Water Absorption = {(A-B)/ B} x l00

4.1 Two such tests snail be made and individual and mean results shall be reported.

*****

144

Annexure-IV

Specification of Test Sieves used for Sieve Analysis of Ballast

1. The test sieves shall be perforated plate sieve type with square holes / apertures, mounted on a

frame. The test sieves are designated by the nominal size of holes / apertures.

2. Material of Perforated Plate :- The perforated plate for test sieves shall be manufactured from

Brass Sheet or Steel Sheet or Stainless Steel Sheet or Galvanized Steel Sheet or Electroplated Steel

Sheet.

3. Plate Thickness :- The thickness of plate used for making test sieve and the tolerance permitted for

this shall be as following :-

For 65mm Square Mesh Sieve - 3mm (Plus 1.0mm Minus 0.5mm)

For 40mm Square Mesh Sieve - 2mm (Plus Minus 0.5mm)

For 20mm Square Mesh Sieve - 2mm (Plus Minus 0.5mm)

4. Arrangement of Holes / Apertures :- The square holes / apertures of size “W” in the perforated

plate shall be arranged at Pitch “P” as per the sketch given below :-

W p

w

5. Sieve Opening Size, Pitch of Openings and tolerances :- The nominal size of individual hole /

aperture at mid-section (W), the Pitch of holes / apertures (P) and permissible tolerance for them

shall be as under :-

Test Sieve of

Square Mesh

size

W P

Nominal

Size

Tolerance Distance Tolerance

65 mm 65 mm (±) 1.5 mm 80 mm (+) 12.0 mm

(-) 8.0 mm

40 mm 40 mm (±) 1.5 mm 50 mm (+) 7.5 mm

(-) 5.0 mm

20 mm 20 mm (±) 1.0 mm 25 mm (+) 4.0 mm

(-) 2.5 mm

6. Sieve Frame :- The frame of test sieves shall be manufactured from Hardwood or Steel sheet or

Brass sheet. The internal size of the frame (i.e. clear size of perforated plate mounted on frame)

shall not be less than 100cm in length, 70cvm in breadth and 10cm in height on sides.

7. Marking on test sieves :- A label shall be fixed to the frame of each sieve, legibly marked with

following information :-

i. Nominal Aperture Size,

ii. Material of perforated plate,

iii. Material of sieve frame,

iv. Maker‟s Name or Trademark, and

v. An Identification Number for the sieve.

146

AGREEMENT FOR WORKS

CONTRACT AGREEMENT No. Dt. .

Articles of Agreement made this ________day of______________2017 between the President of India acting through the Railway Administration hereinafter called the "Railway" of the one part and _________________________________________________ hereinafter called the "Contractors" of the other part.

WHEREAS the Contractor has agreed with the Railway for the performance of the work of “

As per NIT “

Set-forth in the schedule hereto annexed upon the General Conditions of Contract and the Specifications of the Central Railway and the special conditions and special specifications, if any and in conformity with the drawings hereunto annexed and whereas the performance of the said work is an act in which the public are interested.

Now this indenture witnessed that in consideration of the payments to be made by the Railway, the contractor will duly perform the said works in the said schedule set forth and shall execute the same with great promptness, care and accuracy in a workman like manner to the satisfaction of the Railway and will complete the same in accordance with the said specifications and said drawings of conditions of contract on or before the _______ day of ________________ and will maintain the said works for a period of ______________ calendar months from the certified date of their completion and will observe, fulfill and keep all the conditions therein mentioned (which shall be deemed and taken to be part of this contract as if the same had been fully set forth herein) and the Railway do hereby agree that if the Contractor shall duly perform the said works in the manner aforesaid and observe and keep the said terms and conditions, the Railway will pay or cause to be paid to the contractor for the said works onto final completion thereof the amount due in respect thereof at the rates specified in the schedule hereto annexed.

Chief Engineer (Const.), Central Railway, CSTM

For & On behalf of the President of India Date: ____________

Contractors Signature & Address …………………………………..

………………………………….. Signature of witnesses :

with address

1) ____________________ 2) ____________________

*****END OF TENDER DOCUMENT*****

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