CC PKT 10.24.16.pdf - City of Sutherlin, OR

If you have a disability that requires special materials, service, or assistance, please call

541.459.2856 at least 48 hours prior to the meeting to arrange for accommodations

Mayor Todd McKnight Council President Stone

Councilors, Anderson, Boggs, Egbert, Luzier, and Meier

1. CALL TO ORDER / FLAG SALUTE

2. ROLL CALL

3. INTRODUCTION OF MEDIA

4. PUBLIC COMMENT [The purpose of citizen comment is to allow citizens to present information regarding agenda items only. A time limit of three minutes per citizen shall apply.]

5. PRESENTATIONS a. Water Rights & Water Agreements Update

6. COUNCIL BUSINESS / DISCUSSION

a. Vacant Residential Property Registration Ordinance

7. PUBLIC HEARING a. Supplemental Budget

8. CONSENT AGENDA a. October 10, 2016 Minutes – Regular Meeting

9. ACTION ITEMS / GENERAL BUSINESS

a. Resolution 2016.21 – Supplemental Budget – Police Vehicle b. Water Master Plan and Water Management & Conservation Plan Contract Approval

10. REPORTS

11. DEPARTMENT HEAD UPDATES

12. CITY COUNCIL COMMENTS

13. PUBLIC COMMENT

[The purpose of citizen comment is to allow citizens to present information regarding items off the agenda. A time limit of three minutes per citizen shall apply.]

14. ADJOURN EXECUTIVE SESSION ORS 192.660(2) (d) – Labor Negotiator Consultations

City of Sutherlin Regular Council Meeting

Monday, October 24, 2016 Civic Auditorium – 7:00 p.m.

AGENDA

Members of the audience who wish to address the Council will be invited to do so. Speakers must use the microphone stating their name and address prior to addressing the Council.

Call to Order &

Flag Salute

ROLL CALL

Introduction Of

Media

PUBLIC COMMENT

Agenda Items only

Presentations and/or

Proclamations

CityofSutherlinStaffReport Page1

Dddddddddd

STAFF REPORT

Re: Water Rights & Water Agreements Update Meeting Date: 10‐24‐2016

Purpose: Action Item

Workshop

Report Only

Discussion

Update

Submitted By: Brian Elliott, Community Development Director and Adam Sussman, GSI Water Solutions, Inc.

City Manager Review

Attachments: Task 1‐Water Rights Review; Task 2‐Water Rights Review Implementation, Reclaimed Water Rights and Tables 1‐4 City’s Water Rights.

WHAT IS BEING ASKED OF COUNCIL?

Receive staff and GSI’s presentations and updates.

EXPLANATION

The purpose of this report will be to provide updated information regarding the City’s Water Rights and Water Agreements.

OPTIONS

Report only‐no action needed

SUGGESTED MOTION(S)

N/A

126 E. Central Avenue Sutherlin, OR 97479

541-459-2856 Fax: 541-459-9363

www.cityofsutherlin.com

City of Sutherlin

December 2015 Table 1 – Summary of Water Rights for Ford’s Pond

Parties with Interest

Application Permit Transfer/

Amendment Certificate Source Priority Date

Development Deadlines

Type of Beneficial Use

Maximum Rate/Volume

(cfs/AF)

Period Of Use

Conditions Status/Comments Options/ Recommendations

Oregon PacificWest

Development, LLC

Popeye’s Girlfriend LLC

R‐29411 R‐1669 T‐6695 87889 23963

Ford Creek

(tributary to Calapooya Creek)

8/19/1954 None

Storage

(for Recreation and Irrigation)

980 AF

(880 AF for recreation, 50 AF for

irrigation for Oregon Pacific

West Development LLC, and 50 AF for irrigation for

Popeye’s Girlfriend LLC.)

All water stored or appropriated under these rights shall come from Ford Creek only.

*When required by OWRD, the water user shall install and maintain a headgate, an in‐line flow meter, weir, or suitable measurement device for measuring and recording the quantity of water diverted.

All interest in Transfer T‐6695 was assigned to Lone Rock Timber Company by an Assignment recorded 6/4/2001.

All interest in Transfer T‐6695 was assigned to Oregon Pacific West Development by an Assignment recorded 11/3/2008.

50 AF of the storage for Irrigation under Transfer T‐6695 was assigned to Popeye’s Girlfriend by an Assignment recorded 8/23/2012.

The COBU for Transfer T‐6695 documented the storage volume of Ford’s Pond to be 980 AF.

Submit a Certificate of Water Right Ownership Update to notify OWRD that the City of Sutherlin owns the interest in the portion of the water right in the name of Oregon Pacific West Development LLC.

Oregon PacificWest

Development, LLC

S‐29412 S‐23163 T‐6695 87888 23962

Ford Creek


8/19/1954 None

Maintenance of water level in Ford’s Pond (to make up for seepage and

evaporation) for Recreation.

0.55 cfs

Maintenance of the reservoir is for recreation only; any decline in the reservoir level due to use of water for irrigation shall not be made up by diversion of water under this right.

*When required by OWRD, the water user shall install and maintain a headgate, an in‐line flow meter, weir, or suitable measurement device for measuring and recording the quantity of water diverted.

Transfer T‐6695 changed the character of use from Maintenance of a Log Pond to Maintenance of a Pond for Recreation and the Point of Diversion to the dam impounding water in Ford’s Pond.

All interest in Transfer T‐6695 was assigned to Lone Rock Timber Company by an Assignment recorded 6/4/2001.

All interest in Transfer T‐6695 was assigned to Oregon Pacific West Development by an Assignment recorded 11/3/2008.

Submit a Certificate of Water Right Ownership Update to notify OWRD that the City of Sutherlin owns the property associated with this water right.

Popeye’s Girlfriend LLC

S‐87856 S‐54810

Ford’s Pond


1/7/2013 4/18/2018 Irrigation of 163.1 acres

50 AF 3/1 ‐ 10/31

Install and maintain a totalizing flow meter at each point of diversion

Install, maintain, and operate fish screening and by‐pass devices at each point of diversion.

This water right is held by Popeye’s Girlfriend, LLC.

Maintain agreements with Popeye’s Girlfriend, LLC

Dale L., Betty M., Scott G., or

Donna L. Woodruff

S‐72567 S‐52161 COBU submitted

8/4/2006

Ford Creek and Ford’s Pond

(tributaries to Calapooya Creek)

7/20/1992 10/1/2006 Irrigation of 59.9

acres

0.75 cfs from Ford Creek with any deficiency from 65 AF from Ford’s

Pond

3/1 – 9/30 Ford Creek 3/1 – 10/31 Ford’s Pond

Install and maintain a meter or measuring device

This water right is held by Dale L., Betty M., Scott G., or Donna L. Woodruff COBU on file documents development of 6.0 acres of irrigation (max of 15 AF of water use).

Maintain agreements with Woodruff. Review OWRD file for Permit S‐52161 to confirm claim of 15 AF

*When required – this condition is typically triggered when the Watermaster needs to regulate use among water right holders or needs to confirm amount of water use.

December 2015 Table 2 – Summary of City’s Water Rights for Cooper Creek and Cooper Creek Reservoir

Name on Permit

Application Permit Certificate Source Priority Date


Type of Beneficial

Use

Maximum Rate/Volume

(cfs/AF) Period Of Use Conditions Status/Comments Options/ Recommendations

City of Sutherlin

S‐44016 S‐32426

See recommendations – once the City obtains its permit extension it should seek a water right certificate (or partial perfection) to secure this water right

Cooper Creek and *Cooper

Creek Reservoir

8/29/1967 10/1/2010 Municipal

5.0 cfs from Cooper Creek and from 500 AF of stored water in *Cooper Creek

reservoir

Year‐round

Submit updated WMCP by 12/31/2016 Current WMCP approval dated 8/8/2007 provides access to water at a rate of 5.0 cfs

Permit extension currently pending to extend development deadline to 10/1/2020

GSI worked with OWRD to demonstrate max use to date of 3.0 cfs.

The undeveloped portion of the permit (2.0 cfs) will be subject to “fish persistence” conditions.

ODFW has confirmed that the stored water use will not be subject to “fish persistence” conditions.

Complete the permit extension process; focus on use of 3.0 cfs from Cooper Creek. The 3.0 cfs is the maximum use prior to 10/1/2010. As part of the extension process help ODFW and OWRD understand that the point of diversion is in the reservoir. Currently, the extension application proposes a new development deadline of 10/1/2020. GSI will work with City staff to determine whether this date should beyond 2020. The 2.0 cfs portion of the permit (undeveloped portion as of 10/1/2010) will be conditioned as part of the permit extension. The conditions are based on flows in Cooper Creek (not use of stored water) and are unlikely to have any impact on the City’s water supply. The proposed conditions are attached. After the extension is completed City needs to submit updated WMCP and re‐document the need for all 5 cfs under the permit (and specifically seek access to the 2.0 cfs undeveloped portion of the permit). After the WMCP is approved City may seek a water right certificate; GSI’s certified Water Rights Examiner can assist the City to demonstrate 5 cfs of use from Cooper Creek and 500 acre feet from Cooper Creek Reservoir. If capacity of the current system is less than 5 cfs and less than 500 acre‐feet is used, consider doing a “partial perfection” (partial certificate) for the maximum amount possible. The portion not certificated in the partial perfection will need to be certificated by 2020 (or later as modified by City) or another permit extension will be needed. City install a weir/measuring device in Cooper Creek above reservoir so City can internally track natural flow use and stored water use for future management. Maintain/secure the City’s agreement with Sutherlin Water Control District to access the stored water in Cooper Creek Reservoir. In the future as needed, the City should explore the option of obtaining more stored water from the District (transfer of recreation use to municipal use).

*Note: Water is stored in Cooper Creek Reservoir under Certificate 48586, in the name of Sutherlin Water Control District. The Certificate identifies that the District is storing 500 AF of water for municipal use.

December 2015 Table 3 – Summary of Water Rights for Calapooya Creek

Name on Permit



Type of Beneficial

Use

Maximum Rate/Volume

(cfs/AF)

Period Of Use


City of Sutherlin

S‐58288 S‐44066

See recommendations‐ information is available to demonstrate full use of the 1.0 cfs under this permit. The City should seek a

water right certificate and subsequently withdraw the permit extension

request

Calapooya Creek

5/11/1979 10/1/2010 Municipal 1.0 cfs Year‐round

Submit updated WMCP by 12/31/2016 Current WMCP approval dated 8/8/2007 provides access to water at a rate of 1.0 cfs

Permit extension currently pending to extend development deadline to 10/1/2020.

Draft permit extension Proposed Final Order indicates demonstrated use of 0.78 cfs (in combination with other City water rights at the same point of diversion) to date.

GSI has worked with City staff to confirm evidence of full beneficial use of 1.0 cfs (4.0 cfs total) found in 2005. Since this is before the current completion date of 10/1/2010 no extension of time is needed.

Since the permit was fully developed prior to 10/1/2010 fish persistence conditions will not apply

A total of 4.0 cfs of water use from Calapooya Creek before 10/1/2010 can be demonstrated (1.0 cfs under Permit S‐44066), Therefore, GSI’s Certified Water Rights Examiner can assist the City in developing and submitting a Claim of Beneficial Use (COBU) for Permit S‐44066. The COBU will request the issuance of a water right certificate. Once the certificate is issued the City can withdraw the permit extension application. Be sure updated WMCP does not undercut the demonstrated need for 1.0 cfs under this permit.

City of Sutherlin

S‐9945 S‐6610 6344 Calapooya Creek

12/3/1924 None Municipal 0.75 cfs Year‐round None Fully certificated Continue to report Calapooya Creek

annual water use to OWRD.

City of Sutherlin

S‐19502 S‐15016 19629 Calapooya Creek

9/5/1941 None Municipal 2.25 cfs Year‐round None Fully certificated Continue to report Calapooya Creek

annual water use to OWRD.

December 2015 Table 4 – Summary of Water Rights for North Umpqua River

Name on Permit



Type of Beneficial

Use

Maximum Rate/Volume

(cfs/AF)

Period Of Use


City of Sutherlin

S‐59416 S‐44926

The City has until 2050 to develop and fully beneficially use the water under this

permit. See Recommendations.

North Umpqua River

5/11/1979 10/1/2050 Municipal 3.0 cfs Year‐round

Submit updated WMCP by 12/31/2016 The City’s previous WMCP approval dated 8/8/2007 provided access to water at a rate of 3.0 cfs. The permit extension order dated 11/14/2014 precludes use of water until an updated WMCP is submitted demonstrating the need for water during a 20‐year planning period. Fish persistence conditions apply to all 3.0 cfs on permit.

Permit development timeline has been extended to 10/1/2050.

Understand the impact of fish persistence conditions on use of water under the permit. GSI can examine available data at USGS gage identified in fish persistence advice and compare stream flows with conditions to develop statistics regarding frequency and magnitude of impacts. Submit updated WMCP and document the long term need for the 3 cfs under the permit. Submit a permit amendment to add a point of diversion to the regional water supply point of diversion (Umpqua Basin Water Association). Over time, document activities taken to develop this water right. These could include but are not limited to: planning for the water use through master plans and WMCPs, activities to develop the water right such as permit amendments and permit extension, financing and infrastructure improvements, and actual water use. To the extent possible, demonstrate the beneficial use of water under this permit and submit a Claim of Beneficial Use (COBU) and certificate request before 2050 or another permit extension will be needed.

COUNCIL BUSINESS


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STAFF REPORT

Re: Vacant Residential Property Registration Ordinance Meeting Date: 10/24/16


Workshop

Report Only

Discussion

Update

Submitted By: Ashley Driscoll, City Attorney’s Office City Manager

Review

Attachments: Draft Vacant Residential Property Code Updates


Council is being asked to consider if it would like to adopt a “Vacant Residential Property” ordinance in Sutherlin.

EXPLANATION

On a number of occasions the City has had a problem locating responsible parties in vacant properties that have not yet gone through foreclosure. The problem is that when the City tries to contact the property owner for failing to comply with the City code, the absent owners claim that the mortgage company has possession of the property. Code Enforcement searches the property records and has no record of the lender. In the meantime, the home becomes a magnet for crime and trespassing, and an eyesore for the community. As proposed, upon default of the borrower, the ordinance would require the lender to perform an inspection of the property. If the property is vacant (is not legally being resided in by a valid renter,lease, etc.), the lender shall register the property with the Sutherlin Police Department. The registration includes the name and contact information for the lender. As proposed, registration would be free. The benefit to the City is that the lender will be responsible for maintaining the property for security and to prevent the property from incurring code violations. Further, if Code Enforcement spots issues, it can contact the lender directly to obtain compliance. If the lender does not comply with the registration and maintenance requirements, the City will send a notice letter and provide 10 days to correct the failures. If no action is taken, the lender will then begin accruing penalties of $500 per day. Lenders may also appeal the City’s determination that the property belongs on the registry.


541-459-2856 Fax: 541-459-9363


City of Sutherlin


This ordinance, as proposed, does not address vacant homes that are not in foreclosure or how to evict squatters. Staff is looking for direction from Council regarding this ordinance, and in particular:

‐ Should the City charge a registration fee? ‐ Who should be responsible for enforcing the ordinance? The Chief of Police? The City

Manager? ‐ Who should be responsible for hearing appeals? The Chief of Police? The City

Manager?

OPTIONS

Direct staff to draft an ordinance for consideration Do not direct staff to draft an ordinance for consideration

SUGGESTED MOTION(S)

None

Ordinance No. Page 1

ORDINANCE NO. _________

THIS ORDINANCE SHALL BE KNOWN AND MAY BE CITED AS THE “VACANT RESIDENTIAL PROPERTY REGISTRATION ORDINANCE OF THE CITY OF SUTHERLIN.” THE PURPOSE OF THIS VACANT RESIDENTIAL PROPERTY REGISTRATION PROGRAM IS TO PROTECT NEIGHBORHOODS FROM BECOMING BLIGHTED THROUGH THE LACK OF ADEQUATE MAINTENANCE AND SECURITY OF VACANT PROPERTIES.

8.25.010 Definitions

The following terms as used in this section shall mean:

(1) Borrower. Any person who becomes obligated on a real estate loan agreement, either directly or indirectly, and includes, but is not limited to, mortgagors, vendees under conditional land sales contracts and grantors under trust deeds.

(2) Evidence of vacancy. Any condition that on its own, or combined with other conditions present, would lead the Chief of Police or designee to believe that the property is vacant. Such conditions include, but are not limited to, overgrown and/or dead vegetation; accumulation of newspapers, circulars, flyers and/or mail; past due utility notices and/or disconnected utilities; accumulation of trash, junk and/or debris; the absence of window coverings such as curtains, blinds and/or shutters; the absence of furnishings and/or personal items consistent with residential habitation; evidence of trespass or criminal mischief; or statements by neighbors, passerby, delivery persons, and/or government employees that the property is vacant.

(3) Lender. Any person who makes, extends, or holds a real estate loan agreement and includes, but is not limited to, mortgagees; beneficiaries under trust deeds; vendors under conditional land sales contracts; trustees and a successor in interest to any mortgagee, beneficiary, vendor or trustee. The term also includes any mortgagee, beneficiary or trustee that accepts a deed in lieu of foreclosure.

(4) Notice of default. A written notice to a borrower stating that a default on a real estate loan agreement has occurred and that legal action may be taken.

(5) Out of area. Outside of Douglas County.

(6) Real Estate Loan Agreement. Any agreement providing for a loan on residential property, secured in whole or in part by real property located within the City of Sutherlin, or any interest therein, and includes, but is not limited to mortgages, trust deeds and conditional land sales contracts.

(7) Vacant. A subject property that is not legally occupied.

8.25.020 Inspection by Lender


(1) Immediately upon default of the borrower, a lender shall perform an inspection of the property that is the security for the real estate loan agreement.

(2) If the property is found to be vacant or shows evidence of vacancy, the lender shall, within ten (10) days of the inspection, register the property with the Chief of Police or designee.

(3) If the property is occupied but remains in default, the property shall be inspected by the lender on a monthly basis until the borrower remedies the default. If an inspection reveals that the property is vacant or shows evidence of vacancy, the lender shall, within ten (10) days of the inspection, register the property with the Chief of Police or designee.

(4) This ordinance also applies to properties that have been the subject of a foreclosure sale where title has transferred from one lender to another lender; and a property transferred under a deed in lieu of foreclosure.

8.25.030 Registration

(1) The registration shall contain the following information:

(a) The name of the lender;

(b) The direct mailing address of the lender. Post office boxes are not acceptable;

(c) The direct contact name and phone number for the lender;

(d) The physical address for the lender’s agent authorized to receive service of process, if applicable; and

(e) The direct contact information for the local property management company responsible for security, maintenance and marketing of the property, if applicable.

(2) No registration fee shall be imposed. A lender or owner that has registered a property under this ordinance shall report any change of information contained in the registration within ten (10) days of the change.

(3) Properties subject to this ordinance shall remain under the registration requirement as long as the property remains vacant.

(4) Registration forms shall be available at the Sutherlin Police Department and online at the City’s website.

8.25.040 Maintenance Requirements

(1) A lender shall maintain properties subject to this ordinance. Maintenance includes all of the following:


(a) Ensuring that the condition of the subject property does not, in the opinion of the Chief of Police or designee, constitute a public nuisance as described in Sutherlin Municipal Code sections 8.16;

(b) Regular cutting, pruning and mowing of the subject property and the removal of all trimmings, as applicable to the property;

(c) Pools and spas shall be kept in working order, so that water remains clear and free of pollutants and debris; or drained and kept covered.

(2) If the property is owned by an out of area lender, a local property management company shall be contracted to perform monthly inspections to verify the requirements of this section, and to ensure any other applicable laws are being met. The property management company shall post a direct contact name and 24-hour contact phone number for persons to report problems or concerns, and the posting shall be placed on the interior of a window facing the street to the front of the property so it is visible from the street. If no such area exists, then the posting shall be placed on the exterior of the property in a location visible from the street to the front of the property. An exterior posting shall be constructed of and printed with weather resistant materials.

(3) Adherence to this section does not relieve a person subject to this ordinance of any obligations set forth in any covenants, conditions and restrictions which may apply to the subject property.

8.25.050 Security Requirements

(1) The lender shall maintain a subject property in a secure manner so as not to be accessible to unauthorized persons, and includes the securing of windows, doors, gates and any other opening of such size that may allow a child to access the interior of the property. Broken windows shall be boarded or reglazed.

(2) If the property is owned by an out of area lender, a local property management company shall be contracted to perform monthly inspections to verify the requirements of this section, and to ensure any other applicable laws are being met. A property management company shall be subject to the same posting requirements as provided for in section 8.25.040(2) of this ordinance.

8.25.060 Additional Authority

The Chief of Police or designee shall have the authority to require the lender to implement any additional maintenance and/or security measures including, but not limited to:

(a) Installation of additional security lighting;

(b) Increasing on-site inspection frequency;

(c) Employment of an on-site security guard; and


(d) Any other measures as may be reasonable required to prevent the decline of the property.

8.25.070 Violation; Penalty

(1) In the event the Chief of Police or designee believes a lender has failed to meet the registration, maintenance, security and inspection obligations of this chapter, the Chief of Police or designee shall send notice to the lender at the address listed on the tax rolls of the county maintained consistent with ORS 311.560 or at another address known to the Chief of Police or designee. The notice shall set out the nature of the failure(s) to be corrected and shall give the lender not less than 14 working days from the date of the notice to correct them. In the event the owner fails to remedy the matter within the time set out in the notice the city may then enter the property and cause the failures to be corrected, charging the costs to the property as a lien.

(2) In addition to the remedies in subsection (1), the city may enforce the terms of this chapter as provided elsewhere in the code and state law.

(3) Any person violating any of the provisions of this chapter shall, upon conviction, be punished by a fine not to exceed five hundred dollars ($500.00) per day.

(3) If the Chief of Police or designee believes a lender’s failure to comply with the requirements in this chapter is willful or purposeful, the Chief of Police or designee may authorize the appropriate enforcement personnel to seek an enhanced penalty up to one thousand dollars ($1000.00) per day in addition to the penalty contained in subsection (3).

8.25.080 Appeals

(1) In the event a lender is notified that a residential property is subject to the terms of this chapter but believes the property should not be, the lender may appeal the determination to the Chief of Police or designee.

(2) Any appeal shall be:

(a) In writing;

(b) Received by the Chief of Police or designee within 10 working days of the date the lender was notified that their residential property was subject to this chapter; and

(c) Setting out in summary form the basis for their belief that their residential property should not be subject to this chapter.

(3) Upon receipt of the appeal, the Chief of Police or designee shall review the matter and provide the lender an opportunity to give additional information if the Chief of Police or designee believes that additional information could better inform the decision on whether to affirm, deny or modify the notification. After the owner has been given the opportunity to provide additional information, the Chief of Police or designee shall within 10 days of the receipt


of that information affirm, deny or modify the notification as to the applicability of this chapter to the residential property in writing.

(4) The Chief of Police’s or designee’s decision is final subject only to judicial review pursuant to ORS 34.010 et seq.

PASSED BY THE COUNCIL THIS ____DAY OF ________________, 2016

APPROVED BY THE MAYOR THIS ____DAY OF _______________, 2016

________________________________

Mayor, Todd McKnight

ATTEST:

_________________________________ City Recorder, Debra L. Hamilton, CMC

PUBLIC HEARING

MS900074693[1].wav

A public hearing on a proposed supplemental budget for the City of Sutherlin for the current fiscal year will be held at CivicAuditorium (175 E Everett Ave).

The hearing will take place on October 24, 2016 at 7:00 PM.

The purpose of the hearing is to discuss the supplemental budget with interested persons.

A copy of the supplemental budget document may be inspected or obtained on or after October 17, 2016 at City Hall betweenthe hours of 8:00 AM and 5:00 PM.

Resource Amount Requirement1 1 Capital Outlay2 2 Contingency3 3

179,990.00

Comments:

NOTICE OF SUPPLEMENTAL BUDGET HEARING

SUMMARY OF PROPOSED BUDGET CHANGESAMOUNTS SHOWN ARE REVISED TOTALS IN THOSE FUNDS BEING MODIFIED

FUND: Police Reserve FundAmount

50,000.00 (50,000.00)

Revised Total Fund Resources Revised Total Fund Requirements 179,990.00

On October 10, 2016 Chief of Police Kirk Sanfilippo reported to Council that the Police Department is in need of replacing one of their patrol cars this fiscal year instead of next fiscal year, which was the planned replacement period. The vehicle in question has accrued over $11,000 in repairs over the past 12 months and has broken down on Officers multiple times while on duty. This patrol car has been placed out of service unless there is an emergency. A budget adjustment is required in order to allow for the purchase of this vehicle this fiscal year.

Consent Agenda

SutherlinCityCouncilMeetingofOctober10,2016 Page1

CITY OF SUTHERLIN Regular City Council Meeting

Sutherlin Civic Auditorium Monday, October 10, 2016 – 7:00pm

COUNCIL MEMBERS:

Wes Anderson, Wayne Luzier, Forrest Stone, Frank Egbert, Tom Boggs, Karen Meier, MAYOR: Todd McKnight

CITY STAFF: City Manager, Jerry Gillham City Recorder, Debbie Hamilton Deputy City Recorder, Diane Harris Finance Director, Dan Wilson

Public Works Superintendent, Aaron Swan Community Development Director, Brian Elliott Police Chief, Kirk Sanfilippo City Attorney, Chad Jacobs (via Skype)

Audience: Amber & Taylor Luzier, Connie Luzier, T.A. Robertson, Yvonne Solberg, Joe Groussman, Bertha Egbert, Pam & Denny Cameron, John & Patricia Klassen, Beth & Jim Houseman, Seth Vincent, Marjorie Creacy, Wendi Stinnett, Gayla Holley, Scott Richardson, Travis Tomlinson, Justin Peterman, J. Lindeen Brown, Pat & Bert Bales, Rick Murphy, Pamela Semas, Tadd Held, April Ehrlich, Brian Burke, Dennis Riggs, Ralph Lumell

Meeting called to order by Mayor McKnight at 7:00pm. Flag Salute: Roll Call: All present Introduction of Media: Amber Ehrlich, News Review PUBLIC COMMENT (agenda items only)

None CONSENT AGENDA

September 26, 2016 Minutes – Regular Meeting MOTION made by Councilor Stone to approve Consent Agenda; second by Councilor Boggs. In Favor: Councilors Boggs, Meier, Anderson, Luzier, Stone, Egbert, and Mayor McKnight Opposed: None Motion carried unanimously. ACTION ITEMS/GENERAL BUSINESS

Resolution No. 2016.19 – Budget Adjustment Staff Report – Finance Director, Dan Wilson – Police Department was awarded DPSST’s Micro-grant for $5,838 to help reduce bicycle theft. Resolution adjusts appropriations allowing funds to be spent. MOTION made by Councilor Luzier to approve Resolution No. 2016.19 Budget Adjustment for $5,838 DPSST Grant as presented; second by Councilor Stone. Discussion: Councilor Egbert – How will this be used, is there a special idea to reduce bicycle theft? Sanfilippo – Yes, would rather not say at this time, will provide a report after working on the grant. In Favor: Councilors Boggs, Meier, Anderson, Luzier, Stone, Egbert, and Mayor McKnight Opposed: None Motion carried unanimously.


Resolution 2016.20 – Parks Master Plan Grant Staff Report – Community Development Director, Brian Elliott – Resolution is for acceptance of Oregon Parks and Recreational Grant for Ford’s Pond Parks Master Plan’s preparation and delegating authority to City Manager to sign the agreement. Grant is for $40,000, with grantee match of $26,991. MOTION made by Councilor Boggs to approve Resolution 2016.20 to accept the Parks Master Plan Grant for Ford’s Pond as presented; second by Councilor Luzier. Discussion: Councilor Stone questioned the need to add a “not to exceed” amount to the motion. Elliott – This is a $40,000 reimbursement grant. A $10,000 Ford Family Foundation Grant will go with that, funds were also raised by Friends of Fords Pond, also an in-kind donation by City Staff for the match. Councilor Luzier – The motion is to accept the grant, cannot go over that amount. In Favor: Councilors Boggs, Meier, Anderson, Luzier, Stone, Egbert, and Mayor McKnight Opposed: None Motion carried unanimously. REPORTS

Tourism Fund Use Staff Report – City Manager, Jerry Gillham – Recently attended League of Oregon Cities (LOC) Conference. Was able to get answers to the following questions from their legal counsel and a lobbyist:

70/30% split regarding Transit Room Tax (TRT) funds valid after 2003 and can you spend the 30% on whatever you want?

Could you use product development or tourism related money for trash cans? Of the 70%, are there any restrictions?

The 70/30% split was created after 2003; cities grandfathered in can continue to spend funds as before. Uniquely, if you were spending 100% of those funds for tourism before 2003 then you must stay that way. After 2003 all new TRT funds have to be split 70% for tourism and 30% for whatever city or organization chooses. That 70% can be used for promotion or product; the term “product” means it must be a “durable good” intended to last 10 years. Cement or steel trash cans qualify, rubber cans wouldn’t, but one could spend funds from the 30% portion for those. LOC’s Legal counsel stated they are in the process of changing it for more flexibility. As long as the taxing body who gives the money and the organization in which it is allocated to agree it’s worthwhile and tourism oriented, you could still do it. Councilor Meier – Have a problem with what you said about durable goods, the actual word is “real property” as described by LOC. True, they said it is meant for any durable goods that can last 10 years. The law says “real property that has a useful life of 10 or more years and has a substantial purpose of supporting tourism or accommodating tourist activities”. Real property doesn’t mean waste cans. The term product is something you came up with, and not mentioned in the law. Both the attorney and lobbyist said as long as the “product” was a durable good product, it qualifies. Sean O’Day’s specific job is to oversee this element of the law, and a better resource. City Attorney, Chad Jacobs – Believe what O’Day was explaining to City Manager is if you place things on real property to improve it whether its trash cans, playground equipment, etc., as long as it’s related to supporting tourism or accommodating tourist activities that would be an improvement to real property and can be used. City Manager is correct; the league has been highly tuned to what can be challenged for these expenditures. If the industry that would challenge this is in agreement, you don’t have much of a risk in expending funds in that way. Councilor Meier stated real property as defined by the Attorney General says “improved real property” is improved land rather than a project, such as a building. Anything that’s not attached is not real property. Jacobs – You are talking about an improvement to the real property, and that is what’s allowed. It depends on the trash can, how it is attached, and if in an area accommodating tourist activities. Councilor Luzier suggested Jacobs clarify questions and forward his findings to Council for discussion. Mayor McKnight confirmed league’s attorney is the authority on the subject and is there a place to go where somebody rules on this? Jacobs – No there’s not, but they work closely with the industry on amending the law and they understand statewide what kind of challenges there are for these types of expenditures. If this is not the type of expenditure the industry is going to oppose then the risk of a legal challenge is minimal.


Councilor Meier – These trash cans are going on Central Avenue, that has nothing to do with tourism related facilities. Jacobs – That is a factual analysis, have not discussed with anyone on whether it would be related to things such as the flags on Central. Also need to clarify this falls within tourism related activities or pre-2003 TRT; you may have broader authority to expend. Councilor Meier provided information defining how City expended the funds in 2008, it was very limited. Mayor McKnight asked Council’s consensus for Jacobs to bring back information for a decision. Councilors agreed and would like additional information on what type of trash cans they are referring to.

DEPARTMENT HEAD UPDATE Community Development Director, Brian Elliott –

Department has been very busy with several projects. Have met with different developers who have requested their details not be shared yet, however can say it is very exciting and promising.

Working on UGB (Urban Growth Boundary) expansion with Douglas County Planning Director, Keith Cubic.

Moving forward on Mixed Zone change and Development Code updates. Planning Commission workshop is scheduled for October 18th to review the draft.

Public Works Superintendent, Aaron Swan – Tuesday night will tie-in new N. Comstock waterline into Central’s. Final tie-ins at Laurel and

First Avenue will be done Friday. Water portion of that project will basically be completed. Will then move on to the paving.

Councilor Luzier – When do you anticipate the paving? Date has not been provided yet, if all water tie-ins go according to plan would think patching could be done the following week. Councilor Stone – What is status of N. Comstock project and the County? Kick-off meeting is scheduled this Wednesday. They are setting everything up with ODOT, project planned to start next spring. Councilor Egbert – There is a road behind the mall [Myrtle St.] that was to be developed and come out on Comstock, will anything be done with that? Swan – Have had several meetings with ODOT where that was brought up, at this time they aren’t ready to do that. There is still a right-of-way there? Not sure if they have all of the right-of-ways squared away, but it is part of their plan. Finance Director, Dan Wilson –

Finishing up annual audit and finance statement preparation. CPA will be submitting the Audit Report at the November 14th meeting.

City Recorder, Debbie Hamilton – Judge Andrew Johnson’s evaluation is now due. Can schedule Executive Session for the October

24th meeting, however, if Council would like to attend court to watch the judge, can wait until first meeting in November. Court will be held October 27th and November 3rd at 5:00pm. Council decided to wait until November 14th meeting for the evaluation.

Interim Director of Public Safety and Chief of Police, Kirk Sanfilippo – There will be a budget adjustment at next City Council Meeting for purchasing a new Police

vehicle. Unit #804 was taken out of service last week. Over the last 12 months, the vehicle has cost the City over $10,500 in repairs. The vehicle has quit on officers 4-times during the middle of their shift and had to be towed. This vehicle is not safe, reliable or a “front-line” vehicle.

The 10 mobile radios Council approved will be assigned to patrol vehicles, code enforcement, records clerk’s office and report writing room.

There was a natural cover fire October 9th, in Nonpareil area. Press release has been posted on Police Department Facebook page and City’s website.

Finishing up demos from three vendors for SCBA’s (Self Contained Breathing Apparatus) for Fire Department. Fire Department received a grant for the purchase of the SCBA’s. Will be doing an evaluation before presenting findings to Council.

CITY COUNCIL COMMENTS Councilor Anderson –

Unable to attend October 24th meeting; will be out of town on business. Would like to thank the 8 people running for Council for their service and volunteerism.


Councilor Luzier – None

Councilor Stone – Ford’s Pond Master Plan includes all 200 acres, does that mean we can’t sell any of it off in the

future? No, City still has that option at any time. Councilor Egbert –

None Councilor Boggs –

A private party wants to pay for painting fog and center lines on Dovetail Lane. Can they do this? Am assuming they are referring to the city owned portion (from Hwy. 138 to top of Dovetail)? Swan – Don’t think that will be a problem. Will have them contact you.

Councilor Meier – Would like to know status of street repair plan? Swan – Have been concentrating on Central

Avenue project; have not moved forward with street inventory at this time. City Manager – Engineer will be able to provide a snapshot and determine the needs and estimated costs. Priority right now is focused on several other upcoming projects.

Read in minutes from Councilor/City Manager meeting, you (Swan) said you decided to do Central and hoping to extend paving to Emerald, is that your decision? Swan – No, it is my hope, we discussed getting at far as Terrace St., with the proper bids could make it to Emerald. Some of Council thought we should look at what’s going on at E. Central, rather than just Central.

Swan – We consider that E. Central, trying to get as far as we can by moving eastward vs. going out east and coming back westward. Understood Council wanted to put money aside for that purpose. Can get to Terrace for sure, possibly Emerald or even Pear. A lot goes into this, the money, engineering, contracting, it was decided we were just going to see how far we can get, then go from there. Councilor Anderson – It was my understanding that ODOT has stepped up and said if City is doing the TOA (Transfer of Authority) on Central, then they will pave from I-5 to Comstock. County owns from Calapooia to State Street, have had discussion that County would step up and want to get involved with that portion. City hasn’t done overlay projects for two fiscal years so money would be available to keep going east. That, I believe, was Council’s thinking. Mayor McKnight agreed.

Also read in those minutes City is planning to do trees, grates, and [street] lights, do you have the money to do that? City Manager – It is part of a plan, working on coming up with additional money. From where? The County is currently scoping that section, are in hopes they will do what ODOT did by giving additional funds.

PERS unfunded liability was brought up at a meeting I attended in Roseburg. During the budget process discussed revisiting the issue in 6-months on how City is going to handle the increase. Wilson – Those numbers just became available last week, working on an update to discuss.

Is MOU (Memorandum of Understanding) with SDDI completed? Yes, and certified by Jacobs. Was that sent to Council? Jacobs sent his advice to Council a couple of weeks ago. Looking for the MOU. Will send that out tomorrow morning with the resolution.

Mayor McKnight – Was visiting Police Chief last week at City Hall when Bruce Boone, (a member of Lion’s Club)

came in asking if they had enough stuffed animals for the Police cars to give children when calls involve kids. Felt this was something to be noted, people do these things that others don’t know about. Not sure if this is a Lion’s project or if he does this on his own. Want to acknowledge these random acts of kindness.

Would like to acknowledge the Chamber for sharing an event on Facebook. During a recent High School assembly, Special Olympics played a game at the Football Field. This cause is very special, and near and dear to my heart, my wife is very involved in it, as well. Got a lot of comments about it, the kids are excited and glad they are getting the recognition.

PUBLIC COMMENT – Resident, Justin Peterman – Want to thank Councilor Luzier for his comments in the News Review

and the fact he had the guts to put his name on it. Too often we see people willing to put a lot of


comments out there, but don’t put their name on it. Feel the Executive Session tonight to censure Luzier is a complete joke; he is entitled to his opinion. It’s easy to deny things that you do if you don’t put your name on it. It’s an election year; we should all have the ability to speak our mind.

ADJOURNMENT – Council took a short recess after regular session at 7:48 before going into Executive Session. Mayor announced Council may return to reopen regular session depending on the outcome of Executive Session. Mayor McKnight announced a five-minute break before Council meets in Executive Session called under ORS #192.660(2) (b) – Discipline of Public Officers, employee, staff member or individual agent, or hear complaints or charges brought against such a person, if that person does not request an open hearing. Executive Session called to order at 7:55pm. EXECUTIVE SESSION – ORS #192.660(2) (b) – Discipline of Public Officers. Executive Session adjourned at 8:25pm. Mayor McKnight opened regular session at 8:25pm.

Censorship of Public Officer MOTION made by Councilor Anderson to censure Councilor Luzier for his letter to The News Review’s Editor, [September 25, 2016], regarding negativity on volunteers, speaking on behalf of the Council with facts that I personally disagree with; second by Councilor Stone. Discussion: None In Favor: Councilors Meier, Anderson, Stone, and Egbert Opposed: Councilor Boggs and Mayor McKnight Motion carried. Regular meeting adjourned at 8:28pm. Approved: ______________________________ Jerry Gillham, City Manager Respectfully submitted by, ________________________________ ______________________________ Diane Harris, Deputy City Recorder Todd McKnight, Mayor

Action Items and/or

General Business


Dddddddddd

STAFF REPORT

Re: Supplemental Budget Adjustment for fiscal year 2016‐17 Meeting Date: 10/24/16


Workshop

Report Only

Discussion

Update

Submitted By: Dan Wilson, Finance Director City Manager

Review

Attachments: Staff report and Resolution No. 2016.21


Consider approving resolution to adopt the supplemental budget for fiscal year 2016‐17 as described herein.

EXPLANATION

a. Police Reserve Fund

i. On October 10, 2016 Chief of Police Kirk Sanfilippo reported to Council that the Police Department is in need of replacing one of their patrol cars this fiscal year instead of next fiscal year, which was the planned replacement period. The vehicle in question has accrued over $11,000 in repairs over the past 12 months and has broken down on Officers multiple times while on duty. This patrol car has been placed out of service unless there is an emergency. A budget adjustment is required in order to allow for the purchase of this vehicle this fiscal year ‐ $50,000.00.

OPTIONS

Approve resolution 2016.21 to adopt supplemental budget Do not approve resolution 2016.21 to adopt supplemental budget

SUGGESTED MOTION(S)

Move that Resolution 2016.21 be adopted as presented.


541-459-2856 Fax: 541-459-9363


City of Sutherlin

Resolution No. 2016.21 Page 1

RESOLUTION NO. 2016.21

A RESOLUTION ADOPTING A SUPPLEMENTAL BUDGET, AMENDING THE 2016-2017 BUDGET AND AMENDING RESOLUTION 2016.08.

The City Council of Sutherlin finds that: A. That ORS 294.473 provides the procedures for public governing bodies to adopt

supplemental budgets when estimated expenditures differ by more than ten percent from the expenditures in the budget as most recently amended prior to the supplemental budget.

B. The procedure includes the municipal corporation providing notice of a supplemental budget

hearing and holding a public hearing on the supplemental budget prior to adopting a resolution to change the budget in a single fund by more than ten percent.

C. Public notice and a public hearing related to the supplemental budget have been provided as

required by ORS 294.473.

D. Due to unforeseen events at the time of adoption of the fiscal year 2016-17 budget including but not limited to the following:

a. Police Reserve Fund

i. On October 10, 2016 Chief of Police Kirk Sanfilippo reported to Council that the Police Department is in need of replacing one of their patrol cars this fiscal year instead of next fiscal year, which was the planned replacement period. The vehicle in question has accrued over $11,000 in repairs over the past 12 months and has broken down on Officers multiple times while on duty. This patrol car has been placed out of service unless there is an emergency. A budget adjustment is required in order to allow for the purchase of this vehicle this fiscal year - $50,000.00.

NOW, THEREFORE, based upon the above findings,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SUTHERLIN, a municipal Corporation of the State of Oregon, as follows: Section 1. That the budget for the City of Sutherlin for the fiscal year 2016 - 2017, which was

adopted by the City Council on May 9, 2016 and is now on file in the office of the City Recorder of the City of Sutherlin, be hereby amended as follows:

Resolution No. 2016.21 Page 2

Police Resrve Fund Adjustment As Amended

Appropriations Capital Outlay $50,000 $50,000 Contingency ($50,000) $129,990

$0

PASSED BY THE CITY COUNCIL, ON THIS 24th DAY OF OCTOBER, 2016

APPROVED BY THE MAYOR ON THIS 24th DAY OF OCTOBER, 2016

Todd McKnight, Mayor ATTEST: Debra L. Hamilton, CMC, City Recorder


Dddddddddd

STAFF REPORT

Re: Water Master Plan and Water Management & Conservation Plan Contract Approval

Meeting Date: 10‐24‐2016


Workshop

Report Only

Discussion

Update

Submitted By: Brian Elliott, Community Development Director City Manager

Review

Attachments: Agreement for Professional Services‐ Water Master Plan and Water Management & Conservation Plan Update and RFP presentation.


Council is being asked to approve of the contract with Dyer Partnership in the amount of $78,500.00 for the Water Master Plan and Water Management & Conservation Plan update.

EXPLANATION

Oregon Health Authority requires water systems with 300 or more service connections to have a “Current” Water Master Plan. The need to update a Water Master Plan is driven by changing system components, system needs, regulatory requirements and changes in long range planning strategies. Since the 2006 master plan was developed, the City has completed many of the recommended system upgrades and improvements addressed in that plan. Many distribution and treatment system components such as main lines, storage reservoirs, pump stations, rate structures, transmission mains, treatment plants and water rights issues have changed dramatically and are no longer current in the 2006 master plan. One component of the Water Master Plan is the Water Management and Conservation Plan. Oregon Water Resources Departments requires water systems to update the Water Management and Conservation Plan (WMCP) every 10 years. Given the WMCP is due for an update and the water master plan in outdated, now is the time to update both the Water Master Plan and the Water Management & Conservation Plan to keep pace with the changing planning strategies, system changes and future infrastructure improvements.

OPTIONS

Approve contract and schedule as submitted. Not to approve contract and schedule as submitted.

SUGGESTED MOTION(S)

To approve contract and schedule as submitted for $78,500.00


541-459-2856 Fax: 541-459-9363


City of Sutherlin

REPORTS

Department

Head Updates

COUNCIL COMMENTS

PUBLIC COMMENT

ADJOURNMENT

Executive Session

FOR YOUR

INFORMATION


Dddddddddd

STAFF REPORT

Re: September 2016 Fiscal Reports Meeting Date: 10/24/16


Workshop

Report Only

Discussion

Update

Submitted By: Dan Wilson, Finance Director City Manager

Review

Attachments: Reports and summary pages


Please review the attached documents. This report is provided to comply with Sections 2.1.4 and 5.4 of the City’s financial policies as adopted by Resolution 2016.13 (see exhibit A of Resolution 2016.13) the following report is provided for the Council’s review.

EXPLANATION

Attached please find the following documents:

1) Monthly Fiscal Report 2) Monthly Expenditure Summary (By Department/Fund) 3) Monthly Expenditure Detail (By Department/Fund) “Payment Approval Report‐City

Council” 4) Year‐To‐Date Expenditure Summary (By Vendor) 5) Credit Card Summary Report

OPTIONS

N/A

SUGGESTED MOTION(S)

N/A


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City of Sutherlin

25.0 % Of The Fiscal Year Has Elapsed

City of Sutherlin Financial Summary September 30, 2016 Unaudited Page 1 of 28

Executive Summary

We have completed the first quarter of our fiscal year. Revenues are coming in at a rate comparable to

years past. At this point there are no budgetary concerns. The majority of the first quarter interfund

transfers have been made and are reflected in the numbers throughout the report. The first quarter

interest allocation has also been made. Beginning fund balances are the final actual amounts as the

annual audit has been completed. Individual fund highlights are detailed in the pages to follow.

All City Funds

Fund

Budgeted

Beginning

Fund Balance

Beginning

Fund Balance

Current YTD

Revenues

Current YTD

Expenditures

Ending Fund

Balance

Change in

Fund Balance

Percentage

Change in

Fund Balance

General Fund 1,649,000$ 1,658,519$ 456,731 1,142,187 973,064 (685,456) ‐41.33%

Main Street Program 13,200 13,233 18 ‐ 13,251 18 0.13%

Police Reserve 114,690 114,854 232 ‐ 115,085 232 0.20%

Fire Reserve 60,050 60,160 121 ‐ 60,282 121 0.20%

Parks/Facilities Reserve 106,400 106,551 203 9,174 97,579 (8,972) ‐8.42%

State Gas Tax 114,700 48,351 76,324 93,688 30,987 (17,364) ‐35.91%

Bicycle/Footpath 5,000 5,020 10 ‐ 5,030 10 0.20%

Dial‐A‐Ride 43,700 32,801 1,382 41,663 (7,481) (40,282) ‐122.81%

Tourism‐Motel Tax 277,100 299,053 148,097 226,087 221,063 (77,990) ‐26.08%

GO Bond Debt Service Fund 40,000 30,752 62 ‐ 30,815 62 0.20%

Street Construction 103,000 95,841 193 ‐ 96,035 193 0.20%

Street SDCs 266,400 285,065 16,770 ‐ 301,834 16,770 5.88%

Parks Construction 13,000 47,735 224,750 ‐ 272,485 224,750 470.82%

Central Avenue Reserve 1,900,000 ‐ 1,903,833 ‐ 1,903,833 1,903,833 0.00%

Street Maintenance Reserve 250,000 ‐ 250,504 ‐ 250,504 250,504 0.00%

Water Operations 98,000 232,464 630,541 491,554 371,451 138,986 59.79%

Water Construction 537,600 539,303 65,616 151,806 453,113 (86,190) ‐15.98%

Water Reserve 371,500 371,869 3,502 100,000 275,371 (96,498) ‐25.95%

Water Debt Service 212,000 212,710 106,684 33,188 286,206 73,496 34.55%

Wastewater Operations 259,000 272,671 503,752 423,019 353,404 80,733 29.61%

Step Surcharge 23,800 23,798 4,022 3,032 24,789 991 4.16%

Wastewater Construction 418,400 257,301 26,547 108,995 174,853 (82,448) ‐32.04%

Wastewater Reserve 68,500 68,638 3,891 ‐ 72,529 3,891 5.67%

Wastewater Debt Service 106,400 121,566 85,302 ‐ 206,869 85,302 70.17%

Public Works Operations 83,000 114,648 265,300 346,116 33,831 (80,816) ‐70.49%

Public Works Operations Reserve 27,900 27,925 31,066 8,398 50,593 22,668 81.17%

Totals 7,162,340$ 5,041,018$ 4,805,452$ 3,178,906$ 6,667,563$ 1,626,546$ 32.27%

Cash and Investment Balances

Month‐End

Balance

Current

Interest Rate

Cash at Umpqua Bank 307,668$ 0.03%

State Local Government Investment Pool 5,938,087 0.92%

Xpress Deposit Account 110,375 0.00%

Total 6,356,130$



General Fund Fund Number 10

Fund Description:

The General Fund accounts for the City’s administrative and governing activities, police, fire, parks,

community development, municipal court services, and non‐departmental costs; such as property and

liability insurance, information technology and funding for outside agency programs that benefit

Sutherlin residents.

The City receives a variety of revenues that may be used to fund services as desired by the City Council.

The primary revenue sources include property taxes, intergovernemental, franchise fees and inter‐fund

transfers for services provided to the other operations of the City such as Streets, Water, Wastewater,

Dial‐a‐Ride and Tourism.

Fund Highlights:

Revenues are in line with amounts received in prior years during this same time frame. Overall

expenses are in line with budgeted amounts with the exception being Non‐Departmental expenses and

Community Development expenses. Non‐Departmental expenses are higher due to the annual liability

insurance premium paid in July in the amount of $150,098.57. Community Development expenses are

higher than anticipated due to having two employees occupying the Director position during a period of

transition. A long tenured employee retired August 31 and her replacement was being trained during

July and August. In addition, a large vacation payout was paid for this employee as well. Since these

expenses were not anticipated at the time the budget was adopted, a budget adjustment will most likely

be needed by year end. The ending fund balance decreased slightly to $973,064 which should be more

than sufficient to carry operations into November when a large portion of our property tax revenues are

received. This ending fund balance is more than twice the amount it was at the end of September last

year.



Period Cur YTD Adopted Remaining %

Actual Actual Budget Budget

Revenue

Property Taxes 19,239 57,893 2,750,650 2,692,757 2.1%

Intergovernmental 13,643 65,338 427,150 361,812 15.3%

Franchise Fees 22,994 44,097 416,800 372,703 10.6%

Charges for Services 1,081 6,312 23,000 16,688 27.4%

Miscellaneous (657) 54,841 119,000 64,159 46.1%

Transfers 228,250 228,250 925,700 697,450 24.7%

Total Revenue 284,549 456,731 4,662,300 4,205,569 9.8%

Expenditures

Mayor and City Council 150 644 4,000 3,356 16.1%

City Attorney 5,944 11,483 68,500 57,017 16.8%

City Manager's Office 10,374 33,561 137,800 104,239 24.4%

City Recorder/Human Resources 14,692 48,245 195,155 146,910 24.7%

Finance 28,295 83,788 380,074 296,286 22.0%

Municipal Court 12,319 32,221 169,488 137,267 19.0%

Parks 17,015 36,098 420,143 384,045 8.6%

Community Development 15,857 100,412 269,459 169,047 37.3%

Police 136,676 457,831 2,031,076 1,573,245 22.5%

Fire 47,463 164,855 1,037,545 872,690 15.9%

Non‐Departmental 8,344 173,048 251,700 78,652 68.8%

Contingency ‐ ‐ 200,000 200,000 0.0%

Unappropriated Balance ‐ ‐ 1,146,360 1,146,360 0.0%

Total Expenditures 297,130 1,142,187 6,311,300 5,169,113 18.1%

Revenue Over/(Under) Expenditures (12,581) (685,456) (1,649,000) (963,544) 41.6%

Beginning Fund Balance 1,658,519 1,649,000 (9,519) 100.6%

Ending Fund Balance 973,064 ‐ (973,064)



Main Street Program Fund Fund Number 29

Fund Description:

This fund acts as the primary fund for the Main Street Program which purpose is to support downtown

revitalization and aesthetic improvements. This fund accounts for the receipt and expenditure of funds

that are dedicated solely for the use of a Main Street Program.

Fund Highlights:

There is nothing to note in this fund so far.



Revenue

Miscellaneous 18$ 18$ ‐$ (18)$ 0.0%

Total Revenue 18$ 18$ ‐$ (18)$ ‐$

Expenditures

Materials & Services ‐$ ‐$ 13,200$ 13,200$ 0.0%

Contingency ‐ ‐ ‐ ‐ 0.0%

Total Expenditures ‐$ ‐$ 13,200$ 13,200$ 0.0%

Revenue Over/(Under) Expenditures 18$ 18 (13,200) (13,218) ‐0.1%

Beginning Fund Balance 13,233 13,200 (33) 100.2%

Ending Fund Balance 13,251$ ‐$ (13,251)$



Police Reserve Fund Fund Number 54

Fund Description:

This fund is used to accumulate resources to provide for the periodic replacement of police vehicles and

capital equipment purchases.

Fund Highlights:

There were no planned expenditures for this fiscal year when the budget was adopted. At the October

10, 2016 City Council meeting, the Chief of Police brought to light that a new patrol car will be needed

this fiscal year due to excessive repair costs and equipment failure. This will be addressed in next

month’s report.



Revenue

Miscellaneous 232$ 232$ 300$ 68$ 77.2%

Transfers ‐ ‐ 65,000 65,000 0.0%

Total Revenue 232$ 232$ 65,300$ 65,068$ 0.4%

Expenditures

Capital Outlay ‐$ ‐$ ‐$ ‐$ 0.0%

Contingency ‐ ‐ 179,990 179,990 0.0%


Revenue Over/(Under) Expenditures 232 232 (114,690) (114,922) ‐0.2%





Fire Reserve Fund Fund Number 52

Fund Description:

This fund is used to accumulate resources to provide for the periodic replacement of fire vehicles and

capital equipment purchases.

Fund Highlights:




Revenue

Miscellaneous 121$ 121$ 75$ (46)$ 161.8%

Transfers ‐ ‐ 265,000 265,000 0.0%

Total Revenue 121$ 121$ 265,075$ 264,954$ 0.0%

Expenditures

Capital Outlay ‐$ ‐$ 265,000$ 265,000$ 0.0%

Contingency ‐ ‐ 60,125 60,125 0.0%


Revenue Over/(Under) Expenditures 121 121 (60,050) (60,171) ‐0.2%





Parks/Facilities Reserve Fund Fund Number 27

Fund Description:

This fund was created to accumulate resources to provide for the periodic replacement of capital

equipment and major repairs of City building facilities such as the Community Center, City Hall, and the

Civic Center.

Fund Highlights:

The amount in Capital Outlay is for the progress billing on painting the fire station, $4,500 and a new

HVAC unit for City Hall, $4,674.



Revenue

Miscellaneous 203$ 203$ 500$ 298$ 40.5%

Transfers ‐ ‐ 120,000 120,000 0.0%

Total Revenue 203$ 203$ 120,500$ 298$ 0$

Expenditures

Capital Outlay 4,500$ 9,174$ 165,000$ 155,826$ 5.6%

Contingency ‐ ‐ 61,900 61,900 0.0%

Total Expenditures 4,500$ 9,174$ 226,900$ 217,726$ 4.0%

Revenue Over/(Under) Expenditures (4,298)$ (8,972) (106,400) (97,429) 8.4%





State Gas Tax Fund Fund Number 26

Fund Description:

The State Gas Tax Fund accounts for the City’s street maintenance activity. The primary sources of

revenue are state gas taxes and payments received in lieu of property taxes.

Fund Highlights:

The capital outlay expenditures to date are for slurry seals. The intergovernmental revenue represents

the July & August payments from ODOT for state gas tax revenues.



Revenue

Intergovernmental 38,929$ 76,201$ 480,000$ 403,799$ 15.9%

Charges for Services ‐ ‐ 135,500 135,500 0.0%

Miscellaneous 51 122 300 178 40.8%

Total Revenue 38,980$ 76,324$ 615,800$ 539,476$ 12.4%

Expenditures

Materials & Services 7,051$ 13,035$ 171,000$ 157,965$ 7.6%

Capital Outlay ‐ 45,102 247,000 201,898 18.3%

Transfers 35,550 35,550 289,200 253,650 12.3%

Contingency ‐ ‐ 23,300 23,300 0.0%



Beginning Fund Balance 48,351 114,700 66,349 42.2%




Bicycle/Footpath Fund Fund Number 20

Fund Description:

This fund accounts for the 1% allocation of the state gas tax that must be spent on bicycle and footpath

related activities.

Fund Highlights:

There are no planned expenditures for this fiscal year.



Revenue

Intergovernmental ‐$ ‐$ 5,000$ 5,000$ 0.0%

Miscellaneous 10 10 25 15 40.5%

Total Revenue 10$ 10$ 5,025$ 5,015$ 0.2%

Expenditures

Transfers ‐$ ‐$ ‐$ ‐$ 0.0%

Contingency ‐ ‐ 10,025 10,025 0.0%







Dial‐A‐Ride Fund Fund Number 21

Fund Description:

This fund accounts for the activity associated with the Dial‐A‐Ride program that serves the greater

Sutherlin community. Funding is provided by outside federal and local agencies. The Sutherlin Police

Department manages and operates the program with contracted employees and volunteers.

Fund Highlights:

The Dial‐A‐Ride program received a grant to remodel the call center in the amount of $30,000. On

September 12, 2016 City Council approved a budget adjustment in order to expend these funds.



Revenue


Miscellaneous 555 1,382 7,140 5,758 19.3%

Total Revenue 555$ 1,382$ 126,232$ 124,850$ 1.1%

Expenditures


Capital Outlay ‐ ‐ 30,000 30,000 0.0%

Transfers ‐ ‐ 12,700 12,700 0.0%

Contingency ‐ ‐ 34,082 34,082 0.0%




Ending Fund Balance (7,481)$ ‐$ 7,481$



Tourism – Motel Tax Fund Fund Number 28

Fund Description:

This fund accounts for the City’s tourism promotion activities which are carried out by the Sutherlin

Chamber of Commerce. The primary funding source is a transient room tax of eight percent (8%).

Fund Highlights:

Revenues to date represent motel taxes collected for the months of July and August. On September 12,

2016 City Council approved a budget adjustment which will allow the Chamber of Commerce to expend

funds for a Tourism Promotion plan in the amount of $39,380 out of contingency. In addition, on the

same day, City Council approved an interfund loan transfer from the Water Reserve Fund in the amount

of $100,000 to be received by this fund. The loan proceeds, coupled with the original budgeted

$120,000 transfer to the Parks Construction Fund, will be used to upgrade the playground at Central

Park.



Revenue

Taxes 22,604$ 47,524$ 160,000$ 112,476$ 29.7%

Debt Proceeds 100,000 100,000 100,000 ‐ 100.0%

Miscellaneous 574 574 600 26 95.6%

Total Revenue 123,177$ 148,097$ 260,600$ 112,503$ 56.8%

Expenditures

Materials & Services 35$ 70$ 139,980$ 139,910$ 0.1%

Capital Outlay ‐ ‐ 5,000 5,000 0.0%

Debt Service 2,817 2,817 ‐ (2,817) 0.0%

Transfers 223,200 223,200 232,800 9,600 95.9%

Contingency ‐ ‐ 108,379 108,379 0.0%

Contingency (Additional 3%) ‐ ‐ 51,541 51,541 0.0%



Beginning Fund Balance 299,053 277,100 (21,953) 107.9%




GO Bond Debt Service Fund Fund Number 71

Fund Description:

This fund accounts for the repayment of general obligation bonded debt approved by voters to

construct the Library building. Property taxes are the sole source of repayment, which results from a

separate property tax levy on all property in Sutherlin. The tax levy is exempt from Measure 5

limitations.

Fund Highlights:




Revenue

Taxes ‐$ ‐$ 51,000$ 51,000$ 0.0%

Miscellaneous 62 62 ‐ (62) 0.0%

Total Revenue 62$ 62$ 51,000$ 50,938$ 0.1%

Expenditures

Debt Service ‐$ ‐$ 59,810$ 59,810$ 0.0%

Unappropriated Funds ‐ ‐ 31,190 31,190 0.0%







Street Construction Fund Fund Number 62

Fund Description:

This fund accounts for the City’s street expansion and betterment projects. Funding sources include

intergovernmental resources such as Federal Highway exchange funds and State ODOT funding on a

project‐by‐project basis. Other resources may include transfers from the City’s general fund, state gas

tax fund, and grants.

Fund Highlights:




Revenue


Miscellaneous 193 193 600 407 32.2%

Transfers ‐ ‐ 80,000 80,000 0.0%

Total Revenue 193$ 193$ 280,600$ 280,407$ 0.1%

Expenditures

Capital Outlay ‐$ ‐$ 330,000$ 330,000$ 0.0%

Contingency ‐ ‐ 53,600 53,600 0.0%







Street SDC Fund Fund Number 25

Fund Description:

This fund accounts for the receipt and disbursement of Transportation System Development Charges

(SDCs) improvement fees. SDCs are charged to builders for their proportional impact on future

transportation system improvement costs. Consequently, SDCs provide the City a source of revenue to

pay for the expansion of the City’s transportation system that may otherwise be the direct responsibility

of new development. Funds are accumulated in this fund and then transferred to the Street

Construction Fund to pay qualified project costs.

Fund Highlights:




Revenue

Charges for Services 3,404$ 16,171$ 15,000$ (1,171)$ 107.8%

Miscellaneous 599 599 1,300 701 46.1%

Total Revenue 4,004$ 16,770$ 16,300$ (470)$ 102.9%

Expenditures

Contingency ‐$ ‐$ 282,700$ 282,700$ 0.0%


Revenue Over/(Under) Expenditures 4,004$ 16,770 (266,400) (283,170) ‐6.3%





Parks Construction Fund Fund Number 63

Fund Description:

This fund accounts for park capital projects. Funding sources are primarily intergovernmental grants.

Fund Highlights:

On September 12, 2016 City Council approved an additional $100,000 transfer to this fund, from the

Tourism‐Motel Tax Fund, for the upgrade of the Central Park playground. On this same day City Council

approved a budget adjustment in this fund for $100,000 in Capital Outlay in order to expend the

additional transfer funds.



Revenue


Charges for Services 1,500 4,500 3,000 (1,500) 150.0%

Miscellaneous 250 250 150 (100) 166.4%

Transfers 220,000 220,000 120,000 (100,000) 183.3%

Total Revenue 221,750$ 224,750$ 303,150$ 78,400$ 74.1%

Expenditures

Capital Outlay ‐$ ‐$ 220,000$ 220,000$ 0.0%

Contingency ‐ ‐ 96,150 96,150 0.0%







Central Avenue Reserve Fund Fund Number 67

Fund Description:

This fund was created to set aside funds from ODOT from the transfer of authority of a portion of

Central Ave. These funds are to be used exclusively for the upgrading of Central Ave.

Fund Highlights:




Revenue

Intergovernmental ‐$ 1,900,000$ ‐$ (1,900,000)$ 0.0%

Miscellaneous 3,833 3,833 10,000 6,167 38.3%

Total Revenue 3,833$ 1,903,833$ 10,000$ (1,893,833)$ 19038.3%

Expenditures

Transfers ‐$ ‐$ 80,000$ 80,000$ 0.0%

Contingency ‐ ‐ 1,830,000 1,830,000 0.0%

Total Expenditures ‐$ ‐$ 1,910,000$ 1,910,000$ 0.0%

Revenue Over/(Under) Expenditures 3,833$ 1,903,833 (1,900,000) (3,803,833) ‐100.2%

Beginning Fund Balance ‐ 1,900,000 1,900,000 0.0%

Ending Fund Balance 1,903,833$ ‐$ (1,903,833)$



Street Maintenance Reserve Fund Fund Number 67

Fund Description:

This fund was created to set aside funds from ODOT from the transfer of authority of a portion of

Central Ave. These funds are to be used exclusively for street and sidewalk surface maintenance

projects.

Fund Highlights:




Revenue

Intergovernmental ‐$ 250,000$ ‐$ (250,000)$ 0.0%

Miscellaneous 504 504 1,000 496 50.4%

Total Revenue 504$ 250,504$ 1,000$ (249,504)$ 25050.4%

Expenditures

Transfers ‐$ ‐$ ‐$ ‐$ 0.0%

Contingency ‐ ‐ 251,000 251,000 0.0%


Revenue Over/(Under) Expenditures 504$ 250,504 (250,000) (500,504) ‐100.2%

Beginning Fund Balance ‐ 250,000 250,000 0.0%




Water Operations Fund Fund Number 32

Fund Description:

The Water Operation Fund accounts for the activities of the City's water utility billing and infrastructure

operations and maintenance. The principal source of revenue is user fees.

Fund Highlights:

Charges for Services revenue are currently exceeding the budget projection and are (1.9%) lower than

last year at this time. This is due to the extreme dry weather we experienced last year. Effective July 1,

2016 water rates were increased by 1.5% (CPI for the 2016 fiscal year).



Revenue

Charges for Services 207,641$ 621,661$ 1,986,800$ 1,365,139$ 31.3%

Miscellaneous 3,281 8,879 34,375 25,496 25.8%

Total Revenue 210,922$ 630,541$ 2,021,175$ 1,390,634$ 31.2%

Expenditures


Capital Outlay ‐ 272 10,000 9,728 2.7%

Transfers 242,300 392,050 1,568,200 1,176,150 25.0%

Contingency ‐ ‐ 145,025 145,025 0.0%

Total Expenditures 301,981$ 491,554$ 2,119,175$ 1,627,621$ 23.2%

Revenue Over/(Under) Expenditures (91,059)$ 138,986 (98,000) (236,986) ‐141.8%





Water Construction Fund Fund Number 64

Fund Description:

This fund accounts for the City’s capital expansion projects, including the receipt and expenditure of

Water System Development Charges (SDCs) improvement fees. SDCs are charged to builders to provide

a source of revenue to pay for the expansion of the City’s water system. Other resources may include

transfers from the City’s Water Operations Fund, debt proceeds, and grants.

Fund Highlights:

The capital outlay expenditures to date are for the North Comstock water main project.



Revenue

Charges for Services 4,865$ 14,594$ 10,000$ (4,594)$ 145.9%

Transfers 50,000 50,000 200,000 150,000 25.0%

Miscellaneous 1,022 1,022 1,800 778 56.8%

Total Revenue 55,887$ 65,616$ 211,800$ 146,184$ 31.0%

Expenditures

Capital Outlay 123,752$ 151,806$ 601,000$ 449,194$ 25.3%

Contingency ‐ ‐ 148,400 148,400 0.0%







Water Reserve Fund Fund Number 58

Fund Description:

This fund is used to accumulate resources to provide for the periodic replacement of vehicles and capital

equipment purchases to be used for Water Fund purposes. The fund’s only revenue source is transfers

from the Water Operations Fund.

Fund Highlights:

On September 12, 2016 City Council approved a $100,000 interfund loan from the Water Reserve Fund

to the Tourism‐Motel Tax Fund for use in upgrading the playground at Central Park.



Revenue

Transfers ‐$ ‐$ ‐$ ‐$ 0.0%

Miscellaneous 3,502 3,502 1,600 (1,902) 218.9%

Total Revenue 3,502$ 3,502$ 1,600$ ‐$ 218.9%

Expenditures

Capital Outlay ‐$ ‐$ 15,000$ 15,000$ 0.0%

Interfund Loan 100,000 100,000 100,000 ‐ 100.0%

Contingency ‐ ‐ 258,100 258,100 0.0%







Water Debt Service Fund Fund Number 72

Fund Description:

This fund accounts for the repayment of loans and revenue bonds of which the proceeds were used to

construct Water Fund related facilities and infrastructure. The fund’s only revenue source is transfers

from the Water Operations Fund.

Fund Highlights:




Revenue

Transfers 106,250$ 106,250$ 425,000$ 318,750$ 25.0%

Miscellaneous 434 434 800 366 54.2%

Total Revenue 106,684$ 106,684$ 425,800$ 319,116$ 25.1%

Expenditures

Debt Service ‐$ 33,188$ 410,310$ 377,123$ 8.1%

Restricted Funds ‐ ‐ 213,775 213,775 0.0%

Contingency ‐ ‐ 13,715 13,715 0.0%

Total Expenditures ‐$ 33,188$ 637,800$ 604,613$ 5.2%






Wastewater Operations Fund Fund Number 34

Fund Description:

The Wastewater Operations fund accounts for the activities of the City's sewage utility billing and

infrastructure operation and maintenance. The principal source of revenue is user fees.

Fund Highlights:

Charges for Services revenue are in line with the budget projection and are 41.1% higher than last year

at this time. Effective July 1, 2016 wastewater rates were increased according to resolution 2015.14

passed by City Council on September 14, 2015. The amount of the increase will vary depending on the

rate class. The increased revenues generated will be used to fund the debt for the treatment plant

upgrades.



Revenue

Charges for Services 167,189$ 502,563$ 1,758,920$ 1,256,357$ 28.6%

Miscellaneous 1,188 1,188 1,000 (188) 118.8%

Total Revenue 168,377$ 503,752$ 1,759,920$ 1,256,168$ 28.6%

Expenditures


Capital Outlay ‐ 272 22,000 21,728 1.2%

Transfers 217,200 332,450 1,329,800 997,350 25.0%

Contingency ‐ ‐ 149,270 149,270 0.0%


Revenue Over/(Under) Expenditures (92,353)$ 80,733 (259,000) (339,733) ‐31.2%





Step Surcharge Fund Fund Number 23

Fund Description:

The Step Surcharge Fund includes user surcharges (collection charges) from the Knolls Estate and step

system customers on the Calapooia system.

Fund Highlights:




Revenue

Charges for Services 1,326$ 3,972$ 16,000$ 12,028$ 24.8%


Total Revenue 1,376$ 4,022$ 16,100$ 12,078$ 25.0%

Expenditures


Contingency ‐ ‐ 24,900 24,900 0.0%



Beginning Fund Balance 23,798 23,800 2 100.0%




Wastewater Construction Fund Fund Number 66

Fund Description:

This fund accounts for the costs associated with major system expansions and betterments. Resources

include System Development Charges (SDCs), inter‐fund transfers, grants and debt proceeds.

Fund Highlights:

Capital outlay expenditures are detailed below.



Revenue

Charges for Services 386$ 1,157$ 1,000$ (157)$ 115.7%

Transfers 25,000 25,000 100,000 75,000 25.0%

Debt Proceeds ‐ ‐ 1,693,500 1,693,500 0.0%

Miscellaneous 391 391 1,500 1,109 26.0%

Total Revenue 25,776$ 26,547$ 1,796,000$ 1,769,453$ 1.5%

Expenditures

Materials & Services ‐$ ‐$ ‐$ ‐$ 0.0%

Capital Outlay ‐ 108,995 1,694,000 1,585,005 6.4%

Contingency ‐ ‐ 520,400 520,400 0.0%

Total Expenditures ‐$ 108,995$ 2,214,400$ 2,105,405$ 4.9%

Revenue Over/(Under) Expenditures 25,776$ (82,448) (418,400) (335,952) 19.7%



Capital Outlay Detail

Disinfection System ‐$

WWTP Design ‐

Plant Improvements (Pre‐Load) 22,495

Value Engineering 86,500

Total 108,995$



Wastewater Reserve Fund Fund Number 59

Fund Summary:

This fund is used to accumulate resources to provide for the periodic replacement of vehicles and capital

equipment purchases to be used for Wastewater Fund purposes. The fund’s only revenue source is

transfers from the Wastewater Operations Fund.

Fund Highlights:




Revenue

Transfers 3,750$ 3,750$ 15,000$ 11,250$ 25.0%

Miscellaneous 141 141 300 159 47.0%

Total Revenue 3,891$ 3,891$ 15,300$ 11,409$ 25.4%

Expenditures

Capital Outlay ‐$ ‐$ ‐$ ‐$ 0.0%

Contingency ‐ ‐ 83,800 83,800 0.0%


Revenue Over/(Under) Expenditures 3,891 3,891 (68,500) (72,391) ‐5.7%





Wastewater Debt Service Fund Fund Number 74

Fund Description:

This fund accounts for the repayment of wastewater debt. Funding is provided by transfers from the

Wastewater Operations Fund and payments from Douglas County for sixty percent (60%) of the debt

service for the refunding bonds – 2012.

Fund Highlights:




Revenue

Charges for Services ‐$ ‐$ 41,000$ 41,000$ 0.0%

Transfers 85,000 85,000 340,000 255,000 25.0%

Miscellaneous 302 302 8,865 8,563 3.4%

Total Revenue 85,302$ 85,302$ 389,865$ 304,563$ 21.9%

Expenditures

Debt Service ‐$ ‐$ 250,045$ 250,045$ 0.0%

Contingency ‐ ‐ 246,220 246,220 0.0%







Public Works Operations Fund Fund Number 40

Fund Description:

The Public Works Operations Fund accounts for the activities of public works employees, public works

operating costs that are not directly attributable to a given operation such as water, wastewater,

street/stormwater or parks. Costs are recovered via inter‐fund transfers from funds receiving services.

Fund Highlights:




Revenue

Transfers ‐$ 265,000$ 1,330,000$ 1,065,000$ 19.9%

Miscellaneous 300 300 100 (200) 299.5%

Total Revenue 300$ 265,300$ 1,330,100$ 1,064,801$ 19.9%

Expenditures

Personnel Services 81,245$ 306,632$ 1,187,748$ 881,116$ 25.8%

Materials & Services 4,229 8,484 80,000 71,516 10.6%

Transfers 31,000 31,000 124,000 93,000 25.0%

Contingency ‐ ‐ 21,352 21,352 0.0%







Public Works Operations Reserve Fund Fund Number 56

Fund Description:

The public works operations reserve fund accounts for the capital requirements of the public works

operations. General use pick‐ups and other capital items are purchased in this fund with funding

provided by transfers from the Public Works Operations Fund.

Fund Highlights:




Revenue

Transfers 31,000$ 31,000$ 124,000$ 93,000$ 25.0%

Debt Proceeds ‐ ‐ ‐ ‐ 0.0%


Total Revenue 31,066$ 31,066$ 124,100$ 93,034$ 25.0%

Expenditures

Capital Outlay ‐$ ‐$ 45,000$ 45,000$ 0.0%

Debt Service 2,799 8,398 33,600 25,202 25.0%

Contingency ‐ ‐ 73,400 73,400 0.0%





Page Department / Fund Amount Page Department / Fund Amount

1 Combined Cash Fund 1,098.71 12 Parks/Facilities Reserve 5,700.00

- GF - City Fees - 12 Tourism - Motel Tax 35.00

1 GF - Attorney 5,943.69 12 Mainstreet Program 13,228.00

2 GF - City Manager - 14 Water Operations 58,126.12

2 GF - City Recorder 597.45 16 Wastewater Operations 41,744.28

2 GF - Finance 2,224.59 17 Public Works - Operations 4,228.50

2 GF - Mayor & Council 150.08 - Police Reserve -

3 GF - Municipal Court 5,456.78 - PW-Ops Reserve -

4 GF - Non-Departmental 7,952.08 - Water Reserve -

6 GF - Parks/Facilites 14,500.30 - Street Construction -

- GF - Community Development - - Parks Construction -

8 GF - Police 14,842.89 17 Water Construction 123,752.49

10 Fire 17,168.04 - Wastewater Construction -

- Bicycle / Footpath - - GO Bond Debt Service -

11 Dial-A-Ride 10,890.91 - Water Debt Service -

11 Knolls Estate Step Surcharge 1,010.50 - Wastewater Debt Service -

- Library Board - 18 Municipal Court Trust 305.00

12 State Gas Tax 7,051.03 Grand Total 336,006.44

September 2016

CITY OF SUTHERLIN Payment Approval Report - City Council Page: 1

Report dates: 9/1/2016-9/30/2016 Oct 14, 2016 09:36AM

Report Criteria:

Invoices with totals above $0.00 included.

Only paid invoices included.

Vendor Vendor Name Invoice Number Description Invoice Date Net Invoice Amount Amount Paid Date Paid

COMBINED CASH FUND

01-00-100050 CASH CLEARING - UTILITIES

47866 BOUSKA, ALBERT & KAYE 4506.01 CLOSED ACCT REFUND 09/07/2016 47.90 47.90 09/12/2016

47866 COMBS, CHRIS 455904 CLOSED ACCT REFUND 08/15/2016 15.00 15.00 09/12/2016

47865 ENLOW, GEORGE 1459.01 REFUND CREDIT BALANCE 08/29/2016 925.71 925.71 09/02/2016

47866 FONG, BRENNEN 354810 CLOSED ACCT REFUND 08/18/2016 6.12 6.12 09/12/2016

47866 MOORE, CHASE 208102 CLOSED ACCT REFUND 08/15/2016 10.54 10.54 09/12/2016

47866 REBER, KIMBERLI 2065.03 CLOSED ACCT REFUND 09/06/2016 77.44 77.44 09/16/2016

47865 ROSS, TOMI LYNN 1025.01 ACCT CREDIT 08/15/2016 5.54 5.54 09/02/2016

47866 WEYERMAN, MORLEY 274708 CLOSED ACCT REFUND 08/25/2016 10.46 10.46 09/12/2016

Total 01-00-100050 CASH CLEARING - UTILITIES: 1,098.71 1,098.71

Total : 1,098.71 1,098.71

Total COMBINED CASH FUND: 1,098.71 1,098.71

GENERAL FUND

ATTORNEY

10-01-520250 CITY COUNCIL COUNSEL

640 BEERY ELSNER & HAMMOND 13170 Legal Services - CITY COUNCIL 09/01/2016 2,066.00 2,066.00 09/23/2016

Total 10-01-520250 CITY COUNCIL COUNSEL: 2,066.00 2,066.00

10-01-520290 CITY RECORDER COUNSEL

640 BEERY ELSNER & HAMMOND 13170 Legal Services - City Recorder 09/01/2016 1,159.39 1,159.39 09/23/2016

Total 10-01-520290 CITY RECORDER COUNSEL: 1,159.39 1,159.39

10-01-521160 POLICE COUNSEL

640 BEERY ELSNER & HAMMOND 13170 Legal Services - Police Departme 09/01/2016 1,311.50 1,311.50 09/23/2016

Total 10-01-521160 POLICE COUNSEL: 1,311.50 1,311.50

10-01-521170 FIRE COUNSEL

640 BEERY ELSNER & HAMMOND 13170 Legal Services - Fire Department 09/01/2016 559.00 559.00 09/23/2016

Total 10-01-521170 FIRE COUNSEL: 559.00 559.00

10-01-521270 WASTEWATER COUNSEL

640 BEERY ELSNER & HAMMOND 13170 Legal Services - PW Sewer 09/01/2016 847.80 847.80 09/23/2016

Total 10-01-521270 WASTEWATER COUNSEL: 847.80 847.80

Total ATTORNEY: 5,943.69 5,943.69

CITY RECORDER

10-03-520366 COMPLIANCE TRAINING

4215 GOVERNMENTJOBS.COM, INC. INV18993 ANNUAL FEE-PERFORMANCE 09/07/2016 358.00 358.00 09/16/2016

Total 10-03-520366 COMPLIANCE TRAINING: 358.00 358.00




10-03-520520 DRIVING RECORDS

2075 DRIVER AND MOTOR VEHICLE 60542-083116 DRIVING RECORD 08/31/2016 5.00 5.00 09/12/2016

Total 10-03-520520 DRIVING RECORDS: 5.00 5.00

10-03-521030 OFFICE SUPPLIES

4490 OFFICE DEPOT 860235064001 INK-PHOTO/BLK 08/25/2016 44.77 44.77 09/12/2016

Total 10-03-521030 OFFICE SUPPLIES: 44.77 44.77

10-03-521225 PUBLIC NOTICES

4240 NEWS REVIEW, THE 4777651 BALLOT TITLE 08/31/2016 61.70 61.70 09/23/2016



Total 10-03-521225 PUBLIC NOTICES: 189.68 189.68

Total CITY RECORDER: 597.45 597.45

FINANCE

10-05-520630 FINANCING FEES

4220 NET ASSETS 52-201608 LIEN SEARCHES 09/01/2016 80.00 80.00 09/12/2016

Total 10-05-520630 FINANCING FEES: 80.00 80.00


4490 OFFICE DEPOT 859388902001 CHAIR 08/26/2016 369.99 369.99 09/12/2016

4490 OFFICE DEPOT 860235064001 BLK TONER HP90A 08/25/2016 160.51 160.51 09/12/2016

6847 US BANK EQUIPMENT FINANCE 312560477 600 FOLDER CONTRACT 09/02/2016 77.96 77.96 09/16/2016


10-05-521190 PRINTING AND ADVERTISING

4240 NEWS REVIEW, THE 4793829 NOTICE OF BUDGET MEETING 09/08/2016 283.50 283.50 09/23/2016

Total 10-05-521190 PRINTING AND ADVERTISING: 283.50 283.50

10-05-521313 RED FLAGS PROGRAM

4595 ONLINE INFORMATION SERVIC 734165 CREDIT CHECK-RED FLAG POL 08/31/2016 135.30 135.30 09/12/2016

Total 10-05-521313 RED FLAGS PROGRAM: 135.30 135.30

10-05-521390 SOFTWARE MAINTENANCE / SUPPORT

1070 CASELLE, INC 75434 CONTRACT SUPPORT 09/01/2016 1,117.33 1,117.33 09/12/2016

Total 10-05-521390 SOFTWARE MAINTENANCE / SUPPORT: 1,117.33 1,117.33

Total FINANCE: 2,224.59 2,224.59

MAYOR & COUNCIL

10-07-520930 MEETING EXPENSES

4490 OFFICE DEPOT 857845754001 TONER-YELLOW/MAGENTA 08/17/2016 150.08 150.08 09/12/2016

Total 10-07-520930 MEETING EXPENSES: 150.08 150.08

Total MAYOR & COUNCIL: 150.08 150.08




MUNICIPAL COURT

10-08-520140 ATTORNEY TRIAL EXPENSES

189 ALLER ROBERTSON MAHAN SEPT16 PROSECUTION CONTRACT 09/12/2016 2,200.00 2,200.00 09/23/2016

Total 10-08-520140 ATTORNEY TRIAL EXPENSES: 2,200.00 2,200.00

10-08-520770 INDIGENT ATTORNEY EXPENSES

3970 LEAHY, VAN VACTOR, COX & M 58724 DEFENSE SERVICES 08/26/2016 2,000.00 2,000.00 09/12/2016

Total 10-08-520770 INDIGENT ATTORNEY EXPENSES: 2,000.00 2,000.00

10-08-521390 SOFTWARE MAINTENANCE/SUPPORT

1070 CASELLE, INC 75434 CONTRACT SUPPORT 09/01/2016 75.00 75.00 09/12/2016

1130 CHAVES CONSULTING, INC. 160386 REMOTE HOSTING SERVICE 07/01/2016 915.40 915.40 09/12/2016

Total 10-08-521390 SOFTWARE MAINTENANCE/SUPPORT: 990.40 990.40

10-08-521450 TELEPHONE

1118 CENTURYLINK AUG2016 PHONE-LONG DISTANCE 08/19/2016 8.66 8.66 09/02/2016

1117 CENTURYLINK AUG2016.1 TELEPHONE SERVICE 08/22/2016 82.72 82.72 09/02/2016

Total 10-08-521450 TELEPHONE: 91.38 91.38

10-08-521490 TRAINING

4350 OACA 92 REGISTRATION 09/02/2016 175.00 175.00 09/16/2016

Total 10-08-521490 TRAINING: 175.00 175.00

Total MUNICIPAL COURT: 5,456.78 5,456.78

NON-DEPARTMENTAL

10-09-521020 OFFICE MACHINE MAINTENANCE

1174 CIT 29154196 COPIER LEASE-SHARP 6201 09/16/2016 180.35 180.35 09/23/2016

1430 CORETECH INC. 6646 UM.HV6AA.C01/BACKUPASSIST 09/13/2016 1,089.00 1,089.00 09/16/2016

1430 CORETECH INC. 6649 COMPUTER SERVICES 09/20/2016 2,205.00 2,205.00 09/23/2016

4935 PACIFIC OFFICE AUTOMATION 346599 COPY FEE METER READING - C 09/12/2016 108.23 108.23 09/23/2016

Total 10-09-521020 OFFICE MACHINE MAINTENANCE: 3,582.58 3,582.58


4490 OFFICE DEPOT 857845754001 CORRECTION TAPE 08/17/2016 19.44 19.44 09/12/2016

4490 OFFICE DEPOT 860234987001 MOISTENER BOTTLE 08/25/2016 2.09 2.09 09/12/2016

4490 OFFICE DEPOT 860235064001 GEN'L OFC SUPPLIES 08/25/2016 46.18 46.18 09/12/2016


10-09-521220 PUBLIC LOOP SYSTEM

6618 UCAN ARS01880 QUARTERLY CONTRIBUTIONS 09/09/2016 2,500.00 2,500.00 09/23/2016

Total 10-09-521220 PUBLIC LOOP SYSTEM: 2,500.00 2,500.00




2045 DOUGLAS FAST NET 91 INTERNET-CITY HALL 09/01/2016 168.71 168.71 09/12/2016

Total 10-09-521450 TELEPHONE: 460.15 460.15




10-09-521570 UTILITIES

390 AVISTA UTILITIES 829.2 NATURAL GAS-126 E CENTRAL 08/29/2016 39.51 39.51 09/12/2016

4940 PACIFIC POWER & LIGHT CO AUG2016.1 ELEC - ADMIN 08/25/2016 1,023.41 1,023.41 09/02/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-CITY HALL 08/31/2016 107.00 107.00 09/12/2016

Total 10-09-521570 UTILITIES: 1,169.92 1,169.92

10-09-521580 VACANT PROPERTY CLEANING

4240 NEWS REVIEW, THE 4643299 WEED ABATEMENT NOTICE 05/26/2016 171.72 171.72 09/23/2016

Total 10-09-521580 VACANT PROPERTY CLEANING: 171.72 171.72

Total NON-DEPARTMENTAL: 7,952.08 7,952.08

PARKS/FACILITIES

10-10-520220 CIVIC AUDITORIUM MAINT

2180 ELLIOTT, BRIAN 624600009012 CHAIRS-COUNCIL CHAMBERS 09/02/2016 699.93 699.93 09/07/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 KEY - CIVIC 08/24/2016 3.58 3.58 09/02/2016

Total 10-10-520220 CIVIC AUDITORIUM MAINT: 703.51 703.51

10-10-520270 CITY HALL MAINTENANCE

47891 AMERICAN AED, INC. 65100 PHILIPS HEARTSTART ONSITE 08/24/2016 1,199.00 1,199.00 09/02/2016

2562 FULLER'S PEST MANAGEMENT 43392 CITY HALL MONTHLY 08/09/2016 80.00 80.00 09/12/2016

2562 FULLER'S PEST MANAGEMENT 43393 CIVIC AUDITORIUM MONTHLY 08/09/2016 25.00 25.00 09/12/2016

4750 OREGON LINEN 825 LINEN SUPPLIES-CITY HALL 08/25/2016 195.68 195.68 09/12/2016

4893 OVERHEAD DOOR CO OF ROS 97857 BLINDS (13) 08/15/2016 2,928.00 2,928.00 09/23/2016

4893 OVERHEAD DOOR CO OF ROS 98118 BLINDS (1) 09/09/2016 225.00 225.00 09/23/2016

Total 10-10-520270 CITY HALL MAINTENANCE: 4,652.68 4,652.68

10-10-520350 COMMUNITY BLDG MAINTENANCE

1260 COASTWIDE LABORATORIES 2907975 JANITORIAL SUPPLIES 09/07/2016 114.27 114.27 09/12/2016

2562 FULLER'S PEST MANAGEMENT 43394 COMMUNITY CENTER MONTHL 08/09/2016 65.00 65.00 09/12/2016

4750 OREGON LINEN 825 LINEN SERVICE-COMM CTR 08/25/2016 52.41 52.41 09/12/2016

6750 UMPQUA VALLEY ASPHALT, LL 957 STRIPING 08/08/2016 246.12 246.12 09/02/2016



Total 10-10-520350 COMMUNITY BLDG MAINTENANCE: 934.24 934.24

10-10-520360 COMMUNITY CENTER UTILITIES

390 AVISTA UTILITIES 829.5 NATURAL GAS-150 S WILLAME 08/29/2016 88.46 88.46 09/12/2016

2045 DOUGLAS FAST NET 91 INTERNET-COMMUNITY BUILDI 09/01/2016 54.86 54.86 09/12/2016

4940 PACIFIC POWER & LIGHT CO AUG2016.1 ELEC - COMM CENTER 08/25/2016 642.61 642.61 09/02/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-COMM CTR/PAR 08/31/2016 214.00 214.00 09/12/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-COMM CTR/PAR 08/31/2016 6.00 6.00 09/12/2016

Total 10-10-520360 COMMUNITY CENTER UTILITIES: 1,005.93 1,005.93

10-10-520680 GARBAGE COLLECTION

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-HARTLEY PARK 08/31/2016 10.00 10.00 09/12/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-CENTRAL PARK 08/31/2016 30.40 30.40 09/12/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-COMM CTR 08/31/2016 107.00 107.00 09/12/2016

Total 10-10-520680 GARBAGE COLLECTION: 147.40 147.40




10-10-520756 I-5 INTERCHANGE MAINTENANCE

20221 MARSHALL'S LANDSCAPE MAI 108/36514 AREA #2 MAINT 08/30/2016 1,500.00 1,500.00 09/12/2016

Total 10-10-520756 I-5 INTERCHANGE MAINTENANCE: 1,500.00 1,500.00

10-10-520873 LIBRARY & GROUNDS MAINTENANCE

2562 FULLER'S PEST MANAGEMENT 43396 LIBRARY MONTHLY 08/09/2016 75.00 75.00 09/12/2016

4750 OREGON LINEN 825 LINEN SUPPLIES-LIBRARY 08/25/2016 184.30 184.30 09/12/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 KEY - LIBRARY 08/24/2016 1.79 1.79 09/02/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 HARDWARE 08/24/2016 9.04 9.04 09/02/2016

Total 10-10-520873 LIBRARY & GROUNDS MAINTENANCE: 270.13 270.13

10-10-520875 LIBRARY TELEPHONE



Total 10-10-520875 LIBRARY TELEPHONE: 321.60 321.60

10-10-520876 LIBRARY UTILITIES

4940 PACIFIC POWER & LIGHT CO AUG2016.1 ELEC - LIBRARY 08/25/2016 716.48 716.48 09/02/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-LIBRARY 08/31/2016 107.00 107.00 09/12/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-LIBRARY 08/31/2016 5.00 5.00 09/12/2016

Total 10-10-520876 LIBRARY UTILITIES: 828.48 828.48

10-10-520877 LIBRARY FIRE MONITORING

90 ADVANTAGE SECURITY LLC 2711767 MONTHLY MONITORING - LIBR 09/19/2016 34.95 34.95 09/23/2016

Total 10-10-520877 LIBRARY FIRE MONITORING: 34.95 34.95

10-10-521064 PARK LANDSCAPE CONTRACT

20221 MARSHALL'S LANDSCAPE MAI 108/36514 AREA #1 MAINT 08/30/2016 2,200.00 2,200.00 09/12/2016

20221 MARSHALL'S LANDSCAPE MAI 108/36514 AREA #3 MAINT 08/30/2016 300.00 300.00 09/12/2016

Total 10-10-521064 PARK LANDSCAPE CONTRACT: 2,500.00 2,500.00

10-10-521067 PARK EQUIPMENT MAINTENANCE

1770 DIAMOND POWER EQUIPMENT 205420 RIDER MOWER 09/19/2016 357.00 357.00 09/23/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 CRACK FOAM 08/24/2016 4.49 4.49 09/02/2016

Total 10-10-521067 PARK EQUIPMENT MAINTENANCE: 361.49 361.49

10-10-521068 PARK LIGHTING

4940 PACIFIC POWER & LIGHT CO AUG2016.1 ELEC - PARKS 08/25/2016 135.75 135.75 09/02/2016

Total 10-10-521068 PARK LIGHTING: 135.75 135.75

10-10-521070 PARK MAINTENANCE

1260 COASTWIDE LABORATORIES 2894330 JANITORIAL SUPPLIES 07/15/2016 247.26 247.26 09/16/2016

1432 CORIX WATER PRODUCTS INC 17613023498 sprinklER (6) 08/23/2016 59.70 59.70 09/16/2016

1880 DO CO PUBLIC WORKS 2016-08-026 REFUSE FEE 09/01/2016 4.38 4.38 09/16/2016

2562 FULLER'S PEST MANAGEMENT 43395 PAVILION MONTHLY 08/09/2016 40.00 40.00 09/12/2016

3203 I E ENGINEERING INC 45961 CRAM BLA 08/01/2016 446.25 446.25 09/12/2016

5663 ROTO-ROOTER OF DOUGLAS 94745 HARTLEY PARK 07/07/2016 100.00 100.00 09/02/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 FITTINGS 08/24/2016 3.49 3.49 09/02/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 TAPE. 08/24/2016 3.39 3.39 09/02/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 SOIL-PARKS 08/24/2016 17.97 17.97 09/02/2016




6430 SUTHERLIN TRUE VALUE HARD AUG2016 HARDWARE 08/24/2016 4.70 4.70 09/02/2016

6720 UMPQUA SAND & GRAVEL 170532 CONCRETE/FIBERMESH 08/26/2016 177.00 177.00 09/16/2016

Total 10-10-521070 PARK MAINTENANCE: 1,104.14 1,104.14

Total PARKS/FACILITIES: 14,500.30 14,500.30

POLICE

10-12-520200 BUILDING MAINTENANCE

4750 OREGON LINEN 825 LINEN SERVICE- POLICE DEPT 08/25/2016 105.95 105.95 09/12/2016

5840 SERVICE CENTER, THE 33063 K253 626 / LABOR 08/02/2016 178.00 178.00 09/23/2016

Total 10-12-520200 BUILDING MAINTENANCE: 283.95 283.95

10-12-520560 EQUIPMENT MAINTENANCE

440 B & D EXPRESS LUBE & OIL, LL 913 OIL CHANGE UNIT 801 09/13/2016 40.00 40.00 09/23/2016

440 B & D EXPRESS LUBE & OIL, LL 913.1 OIL CHANGE UNIT 804 09/13/2016 40.00 40.00 09/23/2016



3610 LAUREN YOUNG TIRE CENTER 76800121306 UNIT#803 09/19/2016 800.76 800.76 09/23/2016

3690 LITHIA AUTO STORES 719907.1 UNPAID AMOUNT 05/06/2016 10.30 10.30 09/23/2016

3690 LITHIA AUTO STORES 725185 UNIT #804 09/08/2016 780.75 780.75 09/23/2016

3690 LITHIA AUTO STORES 725608 DODGE CHARGER #801 09/15/2016 692.75 692.75 09/23/2016

6900 V & V MANUFACTURING, INC 43385 1012521560 09/14/2016 45.95 45.95 09/23/2016

Total 10-12-520560 EQUIPMENT MAINTENANCE: 2,490.51 2,490.51

10-12-520580 EQUIPMENT RENTAL

1127 CHARTER COMMUNICATIONS 914 CHARTER MONTHLY CHARGE - 09/14/2016 22.12 22.12 09/23/2016

6847 US BANK EQUIPMENT FINANCE 312560543 LEXMARK COPIER CONTRACT 09/02/2016 195.00 195.00 09/23/2016

Total 10-12-520580 EQUIPMENT RENTAL: 217.12 217.12

10-12-520690 GAS AND LUBRICANTS

3395 JERRY BROWN CO. INC,THE 831 GAS & LUBRICANTS 08/31/2016 1,683.24 1,683.24 09/12/2016

Total 10-12-520690 GAS AND LUBRICANTS: 1,683.24 1,683.24

10-12-520740 HIRING EXPENSES

4420 OCCUHEALTH 89076 NON DOT DRUG SCREEN/PE D 08/03/2016 617.00 617.00 09/23/2016

4420 OCCUHEALTH 89248 AUDIOGRAM 08/10/2016 30.00 30.00 09/23/2016




Total 10-12-520740 HIRING EXPENSES: 737.00 737.00

10-12-520930 MEETING EXPENSES

4490 OFFICE DEPOT 857914756001 MEETING EXPENSES 08/17/2016 34.37 34.37 09/12/2016

4490 OFFICE DEPOT 857914758001 NNAPKINS 08/17/2016 3.98 3.98 09/12/2016

Total 10-12-520930 MEETING EXPENSES: 38.35 38.35

10-12-520960 MEMBERSHIPS AND SUBSCRIPTIONS

3648 LEXIPOL LLC 18089 DTB SUBSCRIPTION INC SCEN 09/01/2016 4,984.00 4,984.00 09/23/2016

6170 STATE OF OREGON 082616 NOTARY - POS HOLLEY 08/26/2016 40.00 40.00 09/02/2016

6170 STATE OF OREGON 082816 NOTARY - RAINS 08/28/2016 40.00 40.00 09/02/2016

6170 STATE OF OREGON 082816.1 NOTARY - SORENSON 08/28/2016 40.00 40.00 09/02/2016




6170 STATE OF OREGON 082816.2 NOTARY - WOODWARD 08/28/2016 40.00 40.00 09/02/2016

6170 STATE OF OREGON 916 NOARY - SANFILIPPO 09/16/2016 40.00 40.00 09/23/2016

Total 10-12-520960 MEMBERSHIPS AND SUBSCRIPTIONS: 5,184.00 5,184.00


4935 PACIFIC OFFICE AUTOMATION 346824 COPY FEE METER READING - P 09/12/2016 149.24 149.24 09/23/2016

Total 10-12-521020 OFFICE MACHINE MAINTENANCE: 149.24 149.24


1520 CRYSTAL FALLS 003333 5GAL (3) / RENTAL 08/09/2016 22.50 22.50 09/02/2016

1520 CRYSTAL FALLS 004514 5 GAL (4) 08/23/2016 22.00 22.00 09/02/2016

4490 OFFICE DEPOT 857914508001 CREAMER 08/17/2016 14.04 14.04 09/12/2016

4490 OFFICE DEPOT 857914756001 PAPER STOCK 08/17/2016 179.94 179.94 09/12/2016

5720 SANFILIPPO, KIRK 913 CHEMICAL GUYS - MAXI-SUDS 09/13/2016 99.95 99.95 09/23/2016


10-12-521170 POSTAGE

2338 FEDEX 5-533-43640 911 SUPPLY 09/02/2016 6.49 6.49 09/23/2016

Total 10-12-521170 POSTAGE: 6.49 6.49

10-12-521218 PROTECTIVE GEAR - WEAPONS

5350 RAINS, VAUGHN 464 MAGPUL - SPORTSMAN WARE 08/24/2016 29.99 29.99 09/02/2016

Total 10-12-521218 PROTECTIVE GEAR - WEAPONS: 29.99 29.99

10-12-521291 RANGE EQUIPMENT

5720 SANFILIPPO, KIRK JRNL#E43935 RANGE EQUIPMENT 09/02/2016 125.99 125.99 09/16/2016

Total 10-12-521291 RANGE EQUIPMENT: 125.99 125.99




Total 10-12-521450 TELEPHONE: 261.28 261.28

10-12-521452 TELEPHONE CELLULAR

6934 VERIZON WIRELESS 9770664978 MOBILE PHONE CHARGES 08/20/2016 213.43 213.43 09/02/2016

Total 10-12-521452 TELEPHONE CELLULAR: 213.43 213.43

10-12-521456 TEMPORARY EMPLOYEE / FINGERPRI

2277 EXPRESS SERVICES INC 17750792-8 FINGERPRINT SERVICES 08/24/2016 51.00 51.00 09/02/2016

2277 EXPRESS SERVICES INC 17789629-7 FINGERPRINTER WENTWORTH 08/31/2016 36.43 36.43 09/12/2016

2277 EXPRESS SERVICES INC 17789629-7 FINGERPRINTER LEISNER 08/2 08/31/2016 8.61 8.61 09/12/2016

2277 EXPRESS SERVICES INC 17818467-7 FINGERPRINTER WENTWORTH 09/07/2016 36.43 36.43 09/23/2016

2277 EXPRESS SERVICES INC 17848381-4 DAR DISPATCHER WENTWORT 09/14/2016 7.29 7.29 09/23/2016

2277 EXPRESS SERVICES INC 17848381-4 DAR DISPATCHER LEISNER 09/ 09/14/2016 12.91 12.91 09/23/2016

Total 10-12-521456 TEMPORARY EMPLOYEE / FINGERPRI: 152.67 152.67

10-12-521464 MDC WIRELESS CONNECTION

6934 VERIZON WIRELESS 9770664980 SPD AIR CARDS 08/20/2016 256.00 256.00 09/23/2016




Total 10-12-521464 MDC WIRELESS CONNECTION: 256.00 256.00

10-12-521490 TRAINING

202 ALLIMAN, ASHLEY 98 REIMB DPSST 09/08/2016 129.00 129.00 09/23/2016

5725 SANMAN, BRYCE 98 DPSST ACADEMY 09/08/2016 257.00 257.00 09/23/2016

Total 10-12-521490 TRAINING: 386.00 386.00

10-12-521550 UNIFORM ALLOWANCE

5175 PRINTS CHARMING 26674 EMBROIDERED FLEXFIT COTT 07/14/2016 150.00 150.00 09/23/2016

Total 10-12-521550 UNIFORM ALLOWANCE: 150.00 150.00

10-12-521560 UNIFORM CLEANING / REPAIR

3485 KEN'S DRY CLEANING 98.1 POLICE UNIFORMS - AUGUST 09/08/2016 576.00 576.00 09/23/2016

Total 10-12-521560 UNIFORM CLEANING / REPAIR: 576.00 576.00

10-12-521580 VACANT PROPERTY CLEANING

6845 SERVPRO ORRO8X_AUG 323 BRANTON CLEANUP 08/19/2016 1,563.20 1,563.20 09/02/2016

Total 10-12-521580 VACANT PROPERTY CLEANING: 1,563.20 1,563.20

Total POLICE: 14,842.89 14,842.89

FIRE


290 APEX ACE HOME CENTER 731 FIRE ICE MAKER/EYE WASH 07/31/2016 151.42 151.42 09/16/2016

1432 CORIX WATER PRODUCTS INC 17613021767 COUPLING 08/09/2016 78.24 78.24 09/02/2016

1432 CORIX WATER PRODUCTS INC 17613021781 PIPE 08/09/2016 65.75 65.75 09/02/2016

1432 CORIX WATER PRODUCTS INC 17613021905 PIPE 08/10/2016 14.79 14.79 09/02/2016

4750 OREGON LINEN 825 LINEN SUPPLIES-FIRE DEPT 08/25/2016 96.81 96.81 09/12/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 HARDWARE-ICE MAKER 08/24/2016 26.21 26.21 09/02/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 HARDWARE-ICE MAKER 08/24/2016 34.14 34.14 09/02/2016


10-13-520339 COMMUNICATIONS

6934 VERIZON WIRELESS 9770664980 SFD TABLET LINE 08/20/2016 80.02 80.02 09/23/2016

Total 10-13-520339 COMMUNICATIONS: 80.02 80.02


35 AA&L EMERGENCY FIRE SUTHERLIN 0 ELKHART NOZZLE REPAIR 08/30/2016 300.00 300.00 09/16/2016

20135 NORTHWEST SAFETY CLEAN 16-14928 TURNOUT REPAIR 09/01/2016 273.12 273.12 09/16/2016

4830 OREGON TOOL & SUPPLY 405116 EQUIP MAINTENANCE - FIRE 08/23/2016 551.60 551.60 09/16/2016

4830 OREGON TOOL & SUPPLY 750946 SOCKET HOLDERS 08/25/2016 80.85 80.85 09/02/2016

6760 UMPQUA VALLEY FIRE SERVIC 68298 ANNUAL FIRE EXTINGUISHER 09/12/2016 88.00 88.00 09/23/2016

Total 10-13-520560 EQUIPMENT MAINTENANCE: 1,293.57 1,293.57

10-13-520673 FIRE EQUIPMENT

47851 CASCADE FIRE EQUIPMENT 73589 BUNKER GEAR 04/12/2016 1,510.00 1,510.00 09/16/2016

1510 CRUISE MASTER PRISMS INC 21231 FIRE EQUIP 08/25/2016 717.30 717.30 09/16/2016

3085 HOTSTICK U.S.A. 5240 FIRE EQUIP 09/01/2016 1,130.00 1,130.00 09/16/2016

47854 L.N. CURTIS AND SONS INV46406 TOOLS 08/19/2016 3,711.24 3,711.24 09/02/2016

47854 L.N. CURTIS AND SONS INV49066 FLATHEAD AXE (5) & SLEDGE H 08/31/2016 248.50 248.50 09/23/2016




5770 SEA WESTERN 193649 ELK SPECIAL (5) 09/06/2016 1,483.87 1,483.87 09/23/2016

5770 SEA WESTERN 193664 KEY HOSE (10) 09/06/2016 1,275.00 1,275.00 09/23/2016

6430 SUTHERLIN TRUE VALUE HARD A57495 WIRE/PIPE 08/29/2016 23.68 23.68 09/02/2016

Total 10-13-520673 FIRE EQUIPMENT: 10,099.59 10,099.59

10-13-520690 GAS & LUBRICANTS

233 AMERIGAS 86475587 FUEL FOR BURN TRAILER 07/29/2016 86.75 86.75 09/23/2016

3395 JERRY BROWN CO. INC,THE 831.4 GAS & LUBRICANTS - FIRE 08/31/2016 268.96 268.96 09/16/2016

Total 10-13-520690 GAS & LUBRICANTS: 355.71 355.71

10-13-521005 OFFICE EQUIPMENT

4490 OFFICE DEPOT 861825410001 SPEAKERS 09/02/2016 60.90 60.90 09/23/2016

4490 OFFICE DEPOT 861825658001 SHREDDER 09/06/2016 265.67 265.67 09/23/2016

Total 10-13-521005 OFFICE EQUIPMENT: 326.57 326.57


1175 CIT 29120175 LEXMARK COPIER LEASE - FIR 09/08/2016 176.50 176.50 09/16/2016

4935 PACIFIC OFFICE AUTOMATION 323438 COPY FEE METER READING - F 08/31/2016 74.34 74.34 09/23/2016

Total 10-13-521020 OFFICE MACHINE MAINTENANCE: 250.84 250.84


2070 DRAWING BOARD PRINTING 9006758 #10 REG ENVELOPES (500) 08/17/2016 94.99 94.99 09/02/2016

4490 OFFICE DEPOT 858873037001 OFFICE SUPPLIES - 08/23/2016 389.31 389.31 09/12/2016

4490 OFFICE DEPOT 858973445001 ALUM FORM HOLDERS (3) 08/23/2016 71.97 71.97 09/12/2016

4490 OFFICE DEPOT 858973455001 ARCH CLIPBOARDS (5) 08/23/2016 54.95 54.95 09/12/2016



2045 DOUGLAS FAST NET 91 INTERNET-FIRE DEPARTMENT 09/01/2016 119.31 119.31 09/12/2016

6934 VERIZON WIRELESS 9770664978 MOBILE PHONE CHARGES 08/20/2016 67.62 67.62 09/02/2016

Total 10-13-521450 TELEPHONE: 186.93 186.93

10-13-521490 TRAINING

6430 SUTHERLIN TRUE VALUE HARD B44456 PAINT 08/25/2016 11.58 11.58 09/02/2016

6635 ULINE 79593737 TRAFFIC CONES 08/23/2016 474.10 474.10 09/02/2016

Total 10-13-521490 TRAINING: 485.68 485.68

10-13-521520 TRAVEL EXPENSES

2777 GREEN, ALLISON 091216 REIMBURSEMENT-MILEAGE 09/12/2016 382.32 382.32 09/21/2016

47859 PERDOMO, WYATT 99 MILEAGE REIMBURSEMENT 09/09/2016 764.64 764.64 09/16/2016

Total 10-13-521520 TRAVEL EXPENSES: 1,146.96 1,146.96

10-13-521550 UNIFORM ALLOWANCE

9 911 SUPPLY 42234 UNIFORMS 08/08/2016 166.96 166.96 09/02/2016

730 GALLS, LLC 005917557 BADGE CASE (2) 08/19/2016 34.00 34.00 09/16/2016

730 GALLS, LLC 005952437 TROUSER (1) 08/26/2016 115.00 115.00 09/16/2016

2722 GORILLA 911 INC 7334 BELT 09/13/2016 41.34 41.34 09/23/2016

3485 KEN'S DRY CLEANING 98 UNIFORM CLEANING 09/08/2016 131.00 131.00 09/16/2016

6490 THE POLICE AND SHERIFFS PR 85084 ID CARDS (12) 08/30/2016 187.25 187.25 09/16/2016




Total 10-13-521550 UNIFORM ALLOWANCE: 675.55 675.55


390 AVISTA UTILITIES 829.3 NATURAL GAS - 205 S STATE S 08/29/2016 24.94 24.94 09/12/2016

1127 CHARTER COMMUNICATIONS 826 CHARTER MONTHLY CHARGES 08/26/2016 91.64 91.64 09/16/2016

47850 COMSPAN COMMUNICATIONS 76468 SERVICE CONTRACT 09/01/2016 181.47 181.47 09/12/2016

4940 PACIFIC POWER & LIGHT CO AUG2016.2 ELEC - 250 S STATE ST 08/23/2016 829.19 829.19 09/02/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-FIRE DEPT 08/31/2016 60.80 60.80 09/12/2016

Total 10-13-521570 UTILITIES: 1,188.04 1,188.04

Total FIRE: 17,168.04 17,168.04

Total GENERAL FUND: 68,835.90 68,835.90

DIAL-A-RIDE FUND

DIAL-A-RIDE FUND


3575 LAN TEL SERVICES 33275 DAR REMODEL 09/12/2016 3,080.00 3,080.00 09/23/2016

Total 21-12-520200 BUILDING MAINTENANCE: 3,080.00 3,080.00


3395 JERRY BROWN CO. INC,THE 831.1 GAS & LUBRICANTS 08/31/2016 520.15 520.15 09/12/2016

Total 21-12-520690 GAS AND LUBRICANTS: 520.15 520.15


1520 CRYSTAL FALLS 004515 5 GAL (1) / RENTAL / DELIVERY 08/23/2016 11.75 11.75 09/02/2016

4490 OFFICE DEPOT 857914756001 GEL PENS 08/17/2016 12.08 12.08 09/12/2016

4490 OFFICE DEPOT 863487636001 CHAIR MATS (4) 09/12/2016 101.88 101.88 09/23/2016

5720 SANFILIPPO, KIRK 920 GLIDE SLIDER 09/20/2016 8.98 8.98 09/23/2016

5720 SANFILIPPO, KIRK 921 GLIDE SLIDER 09/21/2016 8.98 8.98 09/23/2016





2045 DOUGLAS FAST NET 91 INTERNET-DIAL A RIDE 09/01/2016 40.00 40.00 09/12/2016

Total 21-12-521450 TELEPHONE: 243.88 243.88

21-12-521456 TEMPORARY EMPLOYEE/CALL CENTER

2277 EXPRESS SERVICES INC 17750791-0 DAR DISPATCHER SERVICES 08/24/2016 1,576.72 1,576.72 09/02/2016


2277 EXPRESS SERVICES INC 17789628-9 DAR DISPATCHER CARPENTER 08/31/2016 662.00 662.00 09/12/2016













Total 21-12-521456 TEMPORARY EMPLOYEE/CALL CENTER: 6,396.93 6,396.93

21-12-521600 VEHICLE MAINTENANCE

6430 SUTHERLIN TRUE VALUE HARD B44467 DAR KEYS & RINGS 08/25/2016 2.28 2.28 09/02/2016

Total 21-12-521600 VEHICLE MAINTENANCE: 2.28 2.28

21-12-521630 VOLUNTEER RECOGNITION

573 BATES, DAVID L 831 REIMBURSEMENT 08/31/2016 58.00 58.00 09/12/2016

770 BOOTH,GRAYDON 831 REIMBURSEMENT 08/31/2016 64.00 64.00 09/12/2016

2103 DUNNING, PATRICIA ANN 831 REIMBURSEMENT 08/31/2016 104.00 104.00 09/12/2016

2170 EDWARDS, PRICILLA ROSE 831 REIMBURSEMENT 08/31/2016 88.00 88.00 09/12/2016

2549 FRANTZICH, ROSE 831 REIMBURSEMENT 08/31/2016 27.00 27.00 09/12/2016

3643 LEISNER, ROBERT 831 REIMBURSEMENT 08/31/2016 67.00 67.00 09/12/2016

5140 PORTULANO, VINCENT 831 REIMBURSEMENT 08/31/2016 96.00 96.00 09/12/2016

Total 21-12-521630 VOLUNTEER RECOGNITION: 504.00 504.00

Total DIAL-A-RIDE FUND: 10,890.91 10,890.91

Total DIAL-A-RIDE FUND: 10,890.91 10,890.91

STEP SURCHARGE FUND

PW - WASTEWATER

23-33-520320 COLLECTION SYSTEM MAINTENANCE

4850 ORENCO SYSTEMS, INC INV319697 OAKHILL & CALAPOOIA 09/15/2016 1,010.50 1,010.50 09/23/2016

Total 23-33-520320 COLLECTION SYSTEM MAINTENANCE: 1,010.50 1,010.50

Total PW - WASTEWATER: 1,010.50 1,010.50

Total STEP SURCHARGE FUND: 1,010.50 1,010.50

STATE GAS TAX FUND

PW - STREETS/DRAINAGE


2240 ENVIRO-CLEAN EQUIPMENT S16-090808 5 SEG BROOMS (4) 09/08/2016 512.80 512.80 09/16/2016

Total 26-31-520560 EQUIPMENT MAINTENANCE: 512.80 512.80

26-31-521430 STREET LIGHTS

2040 DOUGLAS ELECTRIC COOP AUG2016.1 ELEC-WESTLAKE ST LIGHTS 08/24/2016 90.80 90.80 09/02/2016

2040 DOUGLAS ELECTRIC COOP AUG2016.2 ELEC-MONT CLAIR ST LIGHTS 08/24/2016 96.00 96.00 09/02/2016

4940 PACIFIC POWER & LIGHT CO AUG2016 ELEC - CENTRAL & CALAPOOIA 08/23/2016 50.65 50.65 09/02/2016

4940 PACIFIC POWER & LIGHT CO AUG2016.1 ELEC - STREETS 08/25/2016 5,849.02 5,849.02 09/02/2016

Total 26-31-521430 STREET LIGHTS: 6,086.47 6,086.47

26-31-521440 STREET MAINTENANCE

2370 FERGUSON WATERWORKS 0536634 ASPHALT 08/19/2016 384.62 384.62 09/02/2016

6360 SUTHERLIN NAPA AUTO PARTS 500007929708 OIL DRY (9) 08/15/2016 67.14 67.14 09/16/2016

Total 26-31-521440 STREET MAINTENANCE: 451.76 451.76

Total PW - STREETS/DRAINAGE: 7,051.03 7,051.03




Total STATE GAS TAX FUND: 7,051.03 7,051.03

PARKS/FACILITIES RESERVE FUND

PARKS/FACILITIES RESERVE

27-10-530130 BUILDING IMPROVEMENTS

1466 CREATIVE AWNINGS & SHELTE 092716 AWNINGS-FIRE STATION 09/27/2016 1,200.00 1,200.00 09/28/2016

5506 REZ-COMM PAINTING LLC 09092016A 250 S STATE 09/09/2016 4,500.00 4,500.00 09/16/2016

Total 27-10-530130 BUILDING IMPROVEMENTS: 5,700.00 5,700.00

Total PARKS/FACILITIES RESERVE: 5,700.00 5,700.00

Total PARKS/FACILITIES RESERVE FUND: 5,700.00 5,700.00

TOURISM - MOTEL TAX FUND

TOURISM


2562 FULLER'S PEST MANAGEMENT 43397 VISITORS CENTER MONTHLY 08/09/2016 35.00 35.00 09/12/2016


Total TOURISM: 35.00 35.00

Total TOURISM - MOTEL TAX FUND: 35.00 35.00

MAINSTREET PROGRAM FUND

MAINSTREET PROGRAM FUND

29-11-521203 PROJECTS

47891 SUTHERLIN DOWNTOWN 092416 MAIN STREET PROGRAM 09/24/2016 13,228.00 13,228.00 09/28/2016

Total 29-11-521203 PROJECTS: 13,228.00 13,228.00

Total MAINSTREET PROGRAM FUND: 13,228.00 13,228.00

Total MAINSTREET PROGRAM FUND: 13,228.00 13,228.00

WATER OPERATIONS FUND

32-00-100180 DEPOSITS

47867 COE, ARRON TYLER 1651.07 DEPOSIT REFUND 09/20/2016 33.44 33.44 09/23/2016

47867 GODON, KENDRA 2514.14 DEPOSIT REFUND 09/13/2016 63.42 63.42 09/23/2016

47866 HOBDEN, BONNIE 325605 DEPOSIT REFUND 09/02/2016 36.21 36.21 09/12/2016

47866 KNOWLTON, TERRY 284905 DEPOSIT REFUND 09/01/2016 100.00 100.00 09/12/2016

47867 PLACE, ANTHONY 3173.10 DEPOSIT REFUND 09/13/2016 67.76 67.76 09/23/2016

47866 REBER, KIMBERLI 206503 DEPOSIT REFUND 09/06/2016 6.10 6.10 09/12/2016

47866 YOUNG-CHENEY, JOAN 48999 DEPOSIT REFUND 09/15/2016 100.00 100.00 09/23/2016

Total 32-00-100180 DEPOSITS: 406.93 406.93

Total : 406.93 406.93

PW - WATER

32-32-520190 BUILDING & GROUNDS MAINTENANCE

5840 SERVICE CENTER, THE 33233 KEYS 08/30/2016 10.00 10.00 09/02/2016

Total 32-32-520190 BUILDING & GROUNDS MAINTENANCE: 10.00 10.00




32-32-520230 CHEMICALS

1056 CASCADE COLUMBIA DISTR 673837 CAUSTIC SODA 08/03/2016 750.16 750.16 09/02/2016

1056 CASCADE COLUMBIA DISTR 675653 CAUSTIC SODA 08/29/2016 1,459.56 1,459.56 09/16/2016

1056 CASCADE COLUMBIA DISTR 676131 DRUM RETURN CREDIT 3 DRU 09/01/2016 320.00- 320.00- 09/16/2016

2390 FILTRATION TECHNOLOGY S7172 30 GAL BARRELS CARUS 8100 08/19/2016 4,770.00 4,770.00 09/02/2016

6825 UNIVAR USA INC PO562075 CHEMICALS 08/29/2016 4,921.40 4,921.40 09/16/2016

6937 VIKING TECHNOLOGIES INC 3747 PAX 18 4000 GALS 09/06/2016 14,317.93 14,317.93 09/16/2016

Total 32-32-520230 CHEMICALS: 25,899.05 25,899.05

32-32-520340 COMMUNICATIONS AND ALARM

5210 PROTECTION ONE 914 8801 NONPAREIL ALARM 09/14/2016 206.18 206.18 09/23/2016

5210 PROTECTION ONE 914 COOPER CREEK RESER 09/14/2016 165.83 165.83 09/23/2016

5210 PROTECTION ONE 914 496 EDGEWATER ALARMS 09/14/2016 107.97 107.97 09/23/2016

5210 PROTECTION ONE 914 653 FORREST HEIGHT 09/14/2016 200.40 200.40 09/23/2016

Total 32-32-520340 COMMUNICATIONS AND ALARM: 680.38 680.38

32-32-520420 COOPER CREEK PLANT MAINTENANCE

680 BI MART 819 SUPPLIES 08/19/2016 14.72 14.72 09/12/2016

965 CAMTRONICS INC 3743 COOPER CRK WTP 09/06/2016 701.05 701.05 09/16/2016

6880 USA BLUEBOOK 047948 ASHCROFT GAUGE (2) 08/30/2016 569.19 569.19 09/16/2016

Total 32-32-520420 COOPER CREEK PLANT MAINTENANCE: 1,284.96 1,284.96

32-32-520460 DISTRIBUTION SYSTEM MAINTENANC

216 AMERICAN LEAK DETECTION 38433 MUNICIPAL LEAK SURVEY 08/22/2016 625.00 625.00 09/02/2016

1432 CORIX WATER PRODUCTS INC 17613023950 hydrant 08/26/2016 2,350.00 2,350.00 09/16/2016

1432 CORIX WATER PRODUCTS INC 17613024150 SYS MAINT 08/29/2016 286.12 286.12 09/16/2016

1432 CORIX WATER PRODUCTS INC 17613025169 DISTRIBUTION SYSTEM MAINT 09/08/2016 927.73 927.73 09/16/2016

1432 CORIX WATER PRODUCTS INC 17613025272 DIST SYS MAINT 09/08/2016 561.38 561.38 09/16/2016

2370 FERGUSON WATERWORKS 0535524 METER PARTS 08/08/2016 533.28 533.28 09/02/2016

2370 FERGUSON WATERWORKS 0536611 METERS 08/12/2016 1,233.43 1,233.43 09/02/2016

2370 FERGUSON WATERWORKS 0538567 SR2 TRPL (12) 08/26/2016 1,873.45 1,873.45 09/16/2016

2370 FERGUSON WATERWORKS 0539323 METERS (36) 09/01/2016 5,840.36 5,840.36 09/16/2016

2800 H D FOWLER O5300644 METER PARTS 08/22/2016 838.08 838.08 09/02/2016

3315 INTEGRA CHEMICAL COMPANY 0120318-IN VITA-D-CHLOR TABLETS 08/19/2016 617.05 617.05 09/02/2016

4320 NORTH STAR FABRICATION 18716 HYDRANT FIX 08/11/2016 15.00 15.00 09/02/2016

4320 NORTH STAR FABRICATION 18720 HYDRANT FIX 08/15/2016 25.00 25.00 09/02/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 WATER METERS 08/24/2016 17.48 17.48 09/02/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 PIPE/COUPLINGS 08/24/2016 17.16 17.16 09/02/2016

Total 32-32-520460 DISTRIBUTION SYSTEM MAINTENANC: 15,760.52 15,760.52




32-32-520850 LABORATORY SUPPLIES

1520 CRYSTAL FALLS 002759 ROOM TEMP (1) 08/02/2016 3.00 3.00 09/16/2016

Total 32-32-520850 LABORATORY SUPPLIES: 3.00 3.00

32-32-520990 NONPARIEL PLANT MAINTENANCE

1432 CORIX WATER PRODUCTS INC 17613025738 WILKINS 600XL PRV NL 09/13/2016 119.00 119.00 09/23/2016

2230 ENGINEERED CONTROL PROD 63456 ANNUAL MAINTENANCE 08/18/2016 1,404.33 1,404.33 09/02/2016

3548 KOCER CRANE & TRAINING LL 894-16 ANNUAL CRANE INSPECTIONS 08/23/2016 823.00 823.00 09/02/2016




6430 SUTHERLIN TRUE VALUE HARD A57242 NONPAREIL MAINT 08/25/2016 13.76 13.76 09/16/2016

Total 32-32-520990 NONPARIEL PLANT MAINTENANCE: 2,360.09 2,360.09


680 BI MART 824 BOTTLED WATER 08/24/2016 5.74 5.74 09/12/2016


32-32-521100 PERMITS

1680 DEPT OF ENVIR QUALITY WQ17IND-036 GEN02 PERMIT 09/01/2016 557.00 557.00 09/16/2016

Total 32-32-521100 PERMITS: 557.00 557.00

32-32-521150 PLANT MAINTENANCE


Total 32-32-521150 PLANT MAINTENANCE: 2,398.00 2,398.00


1117 CENTURYLINK AUG2016 PHONE-WATER DEPT 08/22/2016 164.71 164.71 09/02/2016




2045 DOUGLAS FAST NET 91 INTERNET-WATER TREATMENT 09/01/2016 65.14 65.14 09/12/2016

6934 VERIZON WIRELESS 9770664979 CELL PHONE-HARRIS/TAYLOR 08/20/2016 76.26 76.26 09/02/2016

Total 32-32-521450 TELEPHONE: 487.75 487.75

32-32-521460 TESTING

6710 UMPQUA RESEARCH COMPAN M042140 COLIFORMS (4) 08/22/2016 80.00 80.00 09/02/2016

6710 UMPQUA RESEARCH COMPAN M042284 DRINKING WATER (20) 08/31/2016 810.00 810.00 09/16/2016

Total 32-32-521460 TESTING: 890.00 890.00


2040 DOUGLAS ELECTRIC COOP 914 ELEC-RIDGEWATER PUMP STA 09/14/2016 22.50 22.50 09/23/2016

2040 DOUGLAS ELECTRIC COOP 914.1 ELEC-RIDGEWATER PUMP STA 09/14/2016 37.94 37.94 09/23/2016

4940 PACIFIC POWER & LIGHT CO AUG2016.1 ELEC - WATER 08/25/2016 6,736.13 6,736.13 09/02/2016

Total 32-32-521570 UTILITIES: 6,796.57 6,796.57

Total PW - WATER: 57,719.19 57,719.19

Total WATER OPERATIONS FUND: 58,126.12 58,126.12

WASTEWATER OPERATIONS FUND

PW - WASTEWATER

34-33-520230 CHEMICALS

1056 CASCADE COLUMBIA DISTR 672291 DRUM RETURN ( 2 ) 07/13/2016 400.00- 400.00- 09/23/2016

1056 CASCADE COLUMBIA DISTR 674670 CALCIUM THIOSULFATE 08/16/2016 2,680.68 2,680.68 09/02/2016


1056 CASCADE COLUMBIA DISTR 676326 CALCIUM THIOSULFATE (2) 09/07/2016 2,659.00 2,659.00 09/23/2016


4910 OXARC INC 18432PP CHLORINE 08/01/2016 4,249.70 4,249.70 09/02/2016

Total 34-33-520230 CHEMICALS: 8,389.38 8,389.38




34-33-520320 COLLECTION SYSTEM MAINTENANCE

1432 CORIX WATER PRODUCTS INC 17612319950 FLO SPAN COUPLING (2)/CHLO 07/25/2016 73.86 73.86 09/23/2016

1432 CORIX WATER PRODUCTS INC 17613024150 SYS MAINT 08/29/2016 108.00 108.00 09/16/2016

1432 CORIX WATER PRODUCTS INC 17613024272 PAINT (24) 08/30/2016 108.00 108.00 09/16/2016

4010 MICHELS CORPORATION 16-1098 CLEAN/CCTV 10" PIPE 09/19/2016 2,596.00 2,596.00 09/23/2016

Total 34-33-520320 COLLECTION SYSTEM MAINTENANCE: 2,885.86 2,885.86

34-33-520340 COMMUNICATIONS AND ALARM

5210 PROTECTION ONE 914 4306 STEARNS LN 09/14/2016 242.60 242.60 09/23/2016

5210 PROTECTION ONE 914 251 W EVERETT ALARM SERVI 09/14/2016 35.28 35.28 09/23/2016

5210 PROTECTION ONE 914 215 ARCH ST ALARM SERVICE 09/14/2016 39.19 39.19 09/23/2016

5210 PROTECTION ONE 914 2717 GOLFVIEW ALARM 09/14/2016 37.87 37.87 09/23/2016

5210 PROTECTION ONE 914 1215 PAGE ST 09/14/2016 226.65 226.65 09/23/2016

5210 PROTECTION ONE 914 1717 ASPEN RUN 09/14/2016 217.68 217.68 09/23/2016

Total 34-33-520340 COMMUNICATIONS AND ALARM: 799.27 799.27

34-33-520370 COMPUTER MAINTENANCE

4490 OFFICE DEPOT 861489562001 INK (2) 09/01/2016 143.98 143.98 09/16/2016

Total 34-33-520370 COMPUTER MAINTENANCE: 143.98 143.98

34-33-520530 DRUG TEST & SCREENS

4420 OCCUHEALTH 89039 DRUG SCREEN 08/02/2016 35.00 35.00 09/12/2016

4420 OCCUHEALTH 89337 DRUG SCREEN 08/15/2016 65.00 65.00 09/12/2016

Total 34-33-520530 DRUG TEST & SCREENS: 100.00 100.00

34-33-520550 ENGINEERING SERVICES

20204 BUREAU OF LABOR & INDUSTR 825 PW FEE - WASTEWATER IMPR 08/25/2016 273.35 273.35 09/02/2016

Total 34-33-520550 ENGINEERING SERVICES: 273.35 273.35




34-33-520850 LABORATORY SUPPLIES

6880 USA BLUEBOOK 045475 LAB SUPPLIES INV# 924379 08/26/2016 367.48 367.48 09/12/2016

6880 USA BLUEBOOK 055555 LAB SUPPLIES 09/08/2016 301.42 301.42 09/23/2016

6880 USA BLUEBOOK 057844 PUMP TUBING (1) 09/12/2016 133.29 133.29 09/23/2016

Total 34-33-520850 LABORATORY SUPPLIES: 802.19 802.19


4490 OFFICE DEPOT 858142632001 HP PRINTER 08/18/2016 170.99 170.99 09/12/2016

4490 OFFICE DEPOT 859566429001 INK RETURN CREDIT 08/31/2016 118.67- 118.67- 09/16/2016


34-33-521150 PLANT MAINTENANCE


2310 FASTENAL COMPANY ORROS17243 CABLETIE (25) 09/15/2016 15.30 15.30 09/23/2016

2562 FULLER'S PEST MANAGEMENT 43446 WASTE WATER TREATMENT PL 08/11/2016 40.00 40.00 09/12/2016

3548 KOCER CRANE & TRAINING LL 894-16 ANNUAL CRANE INSPECTIONS 08/23/2016 823.00 823.00 09/02/2016

6430 SUTHERLIN TRUE VALUE HARD A58606 WHITE ENAMEL (2) 09/14/2016 8.98 8.98 09/23/2016




Total 34-33-521150 PLANT MAINTENANCE: 2,086.28 2,086.28

34-33-521384 SULDGE DISPOSAL

2960 HEARD FARMS, INC 11367 MUNICIPAL WASTE 09/01/2016 14,823.00 14,823.00 09/12/2016

Total 34-33-521384 SULDGE DISPOSAL: 14,823.00 14,823.00


1117 CENTURYLINK AUG2016 PHONE-WWTP 08/22/2016 207.68 207.68 09/02/2016




2045 DOUGLAS FAST NET 91 INTERNET-WASTEWATER TREA 09/01/2016 75.41 75.41 09/12/2016

Total 34-33-521450 TELEPHONE: 600.94 600.94

34-33-521460 TESTING

6710 UMPQUA RESEARCH COMPAN M042157 TESTING 08/26/2016 153.00 153.00 09/02/2016



6710 UMPQUA RESEARCH COMPAN M042230 TSS/BOD-5 (2) EA. 08/28/2016 153.00 153.00 09/12/2016

6710 UMPQUA RESEARCH COMPAN M042276 GENERAL TESTING 08/31/2016 153.00 153.00 09/16/2016




6710 UMPQUA RESEARCH COMPAN M042444 BOD-5 (2) 09/14/2016 100.80 100.80 09/23/2016

6710 UMPQUA RESEARCH COMPAN M042453 CHEMICALS 09/15/2016 194.40 194.40 09/23/2016

Total 34-33-521460 TESTING: 1,414.80 1,414.80


390 AVISTA UTILITIES 829 NATURAL GAS-814 AIRWAY AVE 08/29/2016 20.61 20.61 09/12/2016

390 AVISTA UTILITIES 829.1 NATURAL GAS-1717 ASPEN RU 08/29/2016 11.54 11.54 09/12/2016

390 AVISTA UTILITIES 829.6 NATURAL GAS-GOLFVIEW AVE 08/29/2016 10.36 10.36 09/12/2016

390 AVISTA UTILITIES 829.7 NATURAL GAS-1215 PAGE AVE 08/29/2016 17.36 17.36 09/12/2016

390 AVISTA UTILITIES 829.8 NATURAL GAS - 251 W EVERET 08/29/2016 23.86 23.86 09/12/2016

2040 DOUGLAS ELECTRIC COOP AUG2016 ELEC - SEWER PLANT SHOP 08/24/2016 8,141.54 8,141.54 09/02/2016

4940 PACIFIC POWER & LIGHT CO AUG2016.1 ELEC - WASTEWATER 08/25/2016 503.56 503.56 09/02/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-SEWER DEPT 08/31/2016 214.00 214.00 09/12/2016

Total 34-33-521570 UTILITIES: 8,942.83 8,942.83

Total PW - WASTEWATER: 41,744.28 41,744.28

Total WASTEWATER OPERATIONS FUND: 41,744.28 41,744.28

PUBLIC WORKS OPERATIONS FUND

PW - OPERATIONS

40-30-520275 CITY LOGO CLOTHING

2140 OREGON SERIGRAPHICS LLC 2300 CITY LOGO CLOTHING 07/27/2016 723.00 723.00 09/02/2016

Total 40-30-520275 CITY LOGO CLOTHING: 723.00 723.00


5635 ROSEBURG TOWING LLC 34022 TOW-ROW MOWER 08/15/2016 175.00 175.00 09/02/2016




Total 40-30-520560 EQUIPMENT MAINTENANCE: 175.00 175.00




40-30-521210 PROTECTIVE GEAR

1100 CENTRAL FEED & SUPPLY 2944 muck boots 08/26/2016 78.00 78.00 09/16/2016

6430 SUTHERLIN TRUE VALUE HARD AUG2016 GLOVES 08/24/2016 33.61 33.61 09/02/2016

Total 40-30-521210 PROTECTIVE GEAR: 111.61 111.61

40-30-521380 SHOP MAINTENANCE


2562 FULLER'S PEST MANAGEMENT 43474 PW SHOP MONTHLY 08/15/2016 75.00 75.00 09/12/2016

4750 OREGON LINEN 825 LINEN SERVICE-PUBLIC WORK 08/25/2016 124.54 124.54 09/12/2016

Total 40-30-521380 SHOP MAINTENANCE: 1,398.54 1,398.54




2045 DOUGLAS FAST NET 91 INTERNET-PUBLIC WORKS 09/01/2016 75.41 75.41 09/12/2016

6934 VERIZON WIRELESS 9770664979 CELL PHONE-P/W 08/20/2016 19.71 19.71 09/02/2016

Total 40-30-521450 TELEPHONE: 283.87 283.87


390 AVISTA UTILITIES 829.4 NATURAL GAS-1020 S CALAPO 08/29/2016 19.46 19.46 09/12/2016

4940 PACIFIC POWER & LIGHT CO AUG2016.1 ELEC - PW 08/25/2016 398.06 398.06 09/02/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-PUBLIC WORKS 08/31/2016 10.00 10.00 09/12/2016

6400 SUTHERLIN SANITARY SERVIC 831 GARBAGE P/U-PUBLIC WORKS 08/31/2016 60.80 60.80 09/12/2016

Total 40-30-521570 UTILITIES: 488.32 488.32

40-30-521575 ALARM SERVICE

5210 PROTECTION ONE 914 1020 S CALAPOOIA ALARMS 09/14/2016 203.61 203.61 09/23/2016

Total 40-30-521575 ALARM SERVICE: 203.61 203.61

Total PW - OPERATIONS: 4,228.50 4,228.50

Total PUBLIC WORKS OPERATIONS FUND: 4,228.50 4,228.50

WATER CONSTRUCTION FUND

PW - WATER

64-32-530359 MAIN LINE IMPROVEMENTS

1595 DAVID A. EDWARDS 98 COMSTOCK & LAUREL 09/08/2016 600.00 600.00 09/16/2016

3540 KNIFE RIVER MATERIALS 11521 N COMSTOCK WL REPLACE 08/31/2016 123,152.49 123,152.49 09/16/2016

Total 64-32-530359 MAIN LINE IMPROVEMENTS: 123,752.49 123,752.49

Total PW - WATER: 123,752.49 123,752.49

Total WATER CONSTRUCTION FUND: 123,752.49 123,752.49




MUNICIPAL COURT TRUST

MUNICIPAL COURT

84-08-520160 BAIL REFUNDS/RESTITUTION

47886 BOOK GALLERY 15M0132 KRESHKA, LEVI-RESTITUTION 09/13/2016 10.00 10.00 09/23/2016

6145 STATE FARM INSURANCE 09D000794 SPRING WELLS, CARRIE-RESTI 09/13/2016 50.00 50.00 09/23/2016

6145 STATE FARM INSURANCE 92 REST-SPRING WELLS, CARRIE 09/02/2016 50.00 50.00 09/12/2016

47891 STOLP, GLENN 16M0064 DUNCAN, WILLIAM-RESTITUTIO 09/13/2016 45.00 45.00 09/23/2016

7215 WORDEN, MARK 16M0191 RHODES, MORGAN-EVAL FEE 09/13/2016 150.00 150.00 09/23/2016

Total 84-08-520160 BAIL REFUNDS/RESTITUTION: 305.00 305.00

Total MUNICIPAL COURT: 305.00 305.00

Total MUNICIPAL COURT TRUST: 305.00 305.00

Grand Totals: 336,006.44 336,006.44

Dated: ______________________________________________________

Mayor: ______________________________________________________

City Council: ______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

______________________________________________________

City Recorder: _____________________________________________________

Report Criteria:

Invoices with totals above $0.00 included.

Only paid invoices included.

City of SutherlinPayment Summary Report

(By Vendor)

July 1, 2016 through September 30, 2016

Vendor Name Amount Paid

911 SUPPLY Total 7,368.74$

A‐1 SUTHERLIN RENT‐ALL, LLC Total 5.00

AA&L EMERGENCY FIRE Total 300.00

ACREE, SHANNON Total 57.22

ADVANTAGE SECURITY LLC Total 139.80

AFFORDABLE HOMES Total 52.91

ALL UNIFORM WEAR Total 3,978.42

ALLER ROBERTSON MAHAN Total 6,600.00

ALLIMAN, ASHLEY Total 129.00

AMERICAN AED, INC. Total 5,995.00

AMERICAN LEAK DETECTION Total 625.00

AMERICAN PRIDE MFG, LLC Total 1,695.00

AMERIGAS Total 86.75

ANNAS CONSULTANTS, INC Total 211.28

APEX ACE HOME CENTER Total 151.42

ARMSTRONG, NANCY Total 53.43

AVISTA UTILITIES Total 661.84

B & D EXPRESS LUBE & OIL, LLP Total 320.00

B&H Total 309.16

BANK OF NEW YORK MELLON, THE Total 1,250.00

BAPTIST, JO ANN Total 34.99

BARNES HEATING & COOLING Total 5,582.50

BARNEY'S TROPHY & AWARD SHOP Total 8.25

BASIN BEVERAGE COMPANY Total 245.00

BATES, DAVID L Total 144.10

BATTERIES PLUS #858 Total 120.00

BEAN, AMANDA Total 17.99

BECK, DAVID Total 63.94

BEERY ELSNER & HAMMOND LLP Total 15,984.61

BELNICK INC Total 2,110.30

BI MART Total 959.26

BOLI Total 694.59

BOOK GALLERY Total 25.00

BOOTH,GRAYDON Total 144.00

BOUSKA, ALBERT & KAYE Total 47.90

BOYER, DORIS Total 91.00

BUREAU OF LABOR & INDUSTRIES Total 273.35

CAMTRONICS INC Total 701.05

CASCADE COLUMBIA DISTR Total 12,176.40

CASCADE FIRE EQUIPMENT Total 4,145.58

CASELLE, INC Total 3,576.99

CENTRAL ELECTRIC SERVICES Total 759.32

Page 1 of 7


(By Vendor)



CENTRAL FEED & SUPPLY Total 156.00

CENTURYLINK Total 8,229.58

CHARTER COMMUNICATIONS Total 341.28

CHAVES CONSULTING, INC. Total 915.40

CHUCK SWARM AUTO REPAIR Total 255.00

CIS Total 40.00

CIT Total 1,070.55

CITY COUNTY INSURANCE Total 150,098.57

CLACKAMAS FIRE DISTRICT#1 Total 350.00

COASTWIDE LABORATORIES Total 808.91

COE, ARRON TYLER Total 33.44

COMBS, CHRIS Total 15.00

COMSPAN COMMUNICATIONS Total 544.41

CORETECH INC. Total 9,876.59

CORIX WATER PRODUCTS INC Total 6,228.69

CREATIVE AWNINGS & SHELTERS Total 1,200.00

CREDIT SERVICES NORTHWEST Total 120.00

CRUISE MASTER PRISMS INC Total 1,220.05

CRYSTAL FALLS Total 191.50

CURTIS RESTAURANT EQUIPMENT Total 3,220.64

D C EMERGENCY COMMUNICATIONS 911 Total 26,680.76

DAILY JOURNAL OF COMMERCE Total 791.70

DAKESSIAN, GREG Total 222.80

DAVE'S AUTO ENTERPRISES Total 1,724.70

DAVID A. EDWARDS Total 600.00

DAY WIRELESS SYSTEMS Total 190.00

DEPT OF ENVIR QUALITY Total 11,153.00

DIAMOND POWER EQUIPMENT Total 357.00

DO CO FARMERS CO OP Total 464.32

DO CO MANAGEMENT & FINANCE Total 1,333.35

DO CO PUBLIC WORKS Total 4.38

DO CO SHERIFF Total 2,377.47

DOUGLAS COUNTY CLERK Total 360.00

DOUGLAS COUNTY PLANNING DEPT Total 22,500.00

DOUGLAS ELECTRIC COOP Total 33,607.32

DOUGLAS FAST NET Total 1,796.52

DRAGT, LON Total 60.80

DRAWING BOARD PRINTING Total 94.99

DRIVER AND MOTOR VEHICLE SERV Total 8.00

DUBRUTZ, JOHN Total 168.00

DUNNING, PATRICIA ANN Total 320.00

DURFIELD, LEILA Total 67.78

Page 2 of 7


(By Vendor)



DYER PARTNERSHIP, THE Total 103,530.04

EDWARDS, PRICILLA ROSE Total 216.00

ELLIOTT, BRIAN Total 699.93

EMERGENCY REPORTING Total 1,188.00

EMT ASSOCIATES Total 525.00

ENGINEERED CONTROL PRODUCTS Total 2,112.34

ENLOW, GEORGE Total 925.71

ENVIRO‐CLEAN EQUIPMENT Total 512.80

ERWIN CONSULTING ENGINEERING, LLC Total 2,679.50

EXPRESS SERVICES INC Total 20,973.49

F3B CONSTRUCTION Total 3,523.50

FASTENAL COMPANY Total 15.30

FEDEX Total 34.04

FELIX, DENA Total 23.60

FERGUSON WATERWORKS Total 10,280.40

FILTRATION TECHNOLOGY Total 4,770.00

FLURY SUPPLY COMPANY Total 135.00

FONG, BRENNEN Total 6.12

FRANTZICH, ROSE Total 59.00

FULLER'S PEST MANAGEMENT Total 1,305.00

GALLS, LLC Total 1,707.86

GODON, KENDRA Total 63.42

GORILLA 911 INC Total 41.34

GOVERNMENT FINANCE OFFICERS ASSN Total 170.00

GOVERNMENTJOBS.COM, INC. Total 358.00

GREEN, ALLISON Total 569.43

GSI WATER SOLUTIONS, INC. Total 2,409.75

H D FOWLER Total 838.08

HARDEN, ROBERT Total 52.31

HART, LINDA Total 48.53

HEARD FARMS, INC Total 44,910.00

HEBERLY ENGINEERING Total 6,939.20

HELD, TADD Total 46.93

HELD'S AUTOMOTIVE AND ACCESSORIES Total 694.00

HOBDEN, BONNIE Total 36.21

HOGATE FIRE PROTECTION Total 100.00

HOLLEY, GAYLA Total 141.86

HOTSTICK U.S.A. Total 1,130.00

I E ENGINEERING INC Total 1,341.25

ICMA MEMBERSHIP RENEWALS Total 696.00

IDEXX DISTRIBUTION, INC Total 212.71

IIMC Total 95.00

Page 3 of 7


(By Vendor)



INTEGRA CHEMICAL COMPANY Total 617.05

JERRY BROWN CO. INC,THE Total 14,640.27

JOHNSON, ERIK MICHAEL Total 40.00

KDH DEFENSE SYSTEMS Total 4,140.00

KEN'S DRY CLEANING Total 1,819.00

KEVIN KENNEDY CONSTRUCTION Total 18,712.08

KLASSERT, RUTH Total 10.14

KNIFE RIVER MATERIALS Total 143,245.75

KNOWLTON, TERRY Total 100.00

KOCER CRANE & TRAINING LLC Total 1,646.00

L.N. CURTIS AND SONS Total 16,979.24

LAN TEL SERVICES Total 3,540.00

LAND & WATER ENVIRONMENTAL SERVICES Total 3,241.75

LAUREN YOUNG TIRE CENTERS Total 2,226.67

LEAGUE OF OREGON CITIES Total 5,643.43

LEAHY, VAN VACTOR, COX & MELENDY, LLP Total 6,000.00

LEISNER, ROBERT Total 190.44

LEXIPOL LLC Total 4,984.00

LINARES, RON & CHERYLE Total 9.75

LITHIA AUTO STORES Total 6,141.39

LOONEY, SEAN Total 81.70

MARQUIS, JUSTIN Total 80.14

MARSHALL'S LANDSCAPE MAINTENANCE INC. Tota 8,000.00

MARSHALL'S TOWING Total 188.00

MAST, CHAD Total 15,000.00

MED‐TECH RESOURCE LLC Total 7,187.36

MICHELS CORPORATION Total 2,596.00

MID‐OREGON PRINTING, INC Total 2,302.90

MOORE, CHASE Total 10.54

MURRELL HICKEY & ASSOCIATES Total 450.00

MWH AMERICAS, INC Total 86,500.00

NELSON, KYLE Total 180.00

NET ASSETS Total 240.00

NEWS REVIEW, THE Total 2,144.68

NORTH STAR FABRICATION Total 1,570.00

NORTHWEST SAFETY CLEAN Total 273.12

OACA Total 175.00

OAMR Total 450.00

OCCUHEALTH Total 1,587.00

OCPDA Total 50.00

OFFICE DEPOT Total 4,773.97

ONE CALL CONCEPTS INC Total 215.16

Page 4 of 7


(By Vendor)



ONLINE INFORMATION SERVICES Total 400.50

OR DEPT OF STATE LANDS Total 412.00

OREGON DEPT OF REVENUE Total 7,702.23

OREGON LINEN Total 1,951.07

OREGON SERIGRAPHICS LLC Total 1,477.45

OREGON TOOL & SUPPLY Total 709.40

ORENCO SYSTEMS, INC Total 4,042.00

OVERHEAD DOOR CO OF ROSEBURG Total 3,323.00

OXARC INC Total 11,239.56

PACIFIC EXCAVATION INC Total 495.00

PACIFIC OFFICE AUTOMATION Total 1,241.52

PACIFIC POWER & LIGHT CO Total 48,987.63

PARTNERSHIP, THE Total 300.00

PAVE NORTHWEST, INC Total 38,163.20

PERDOMO, CHARLES Total 42.96

PERDOMO, WYATT Total 764.64

PETERSON, KAYTLYNN Total 65.26

PHYSIO‐CONTROL, INC Total 1,903.20

PLACE, ANTHONY Total 67.76

PORTULANO, VINCENT Total 232.72

PRINTS CHARMING Total 180.00

PROTECTION ONE Total 3,787.40

QUALIFICATION TARGETS INC Total 357.29

RADAR SHOP, THE Total 269.43

RAINS, VAUGHN Total 195.26

RBH‐ROAD TO BETTER HEALTH Total 665.00

REBER, KIMBERLI Total 83.54

REVIZE LLC Total 1,800.00

REZ‐COMM PAINTING LLC Total 4,500.00

RHODES, MORGAN KELLY Total 325.00

RICHARDSON, JACQUELINE Total 61.85

RICHWINE ENVIRONMENTAL INC Total 1,618.80

RICK'S MEDICAL SUPPLY Total 111.45

ROSEBURG BOOK & STATIONARY Total 30.65

ROSEBURG ROD & GUN CLUB Total 700.00

ROSEBURG TOWING LLC Total 175.00

ROSS, TOMI LYNN Total 5.54

ROTO‐ROOTER OF DOUGLAS COUNTY Total 100.00

RTM DIESEL REPAIR Total 4,793.12

RUBEN HERNANDEZ Total 93.00

RUIZ, CARLOS Total 216.00

SAIF CORPORATION Total 78,589.00

Page 5 of 7


(By Vendor)



SANDY'S COMMUNICATIONS Total 1,980.00

SANFILIPPO, KIRK Total 361.87

SANMAN, BRYCE Total 257.00

SEA WESTERN Total 2,758.87

SECRETARY OF STATE‐CORP DIV Total 80.00

SERVICE CENTER, THE Total 1,275.80

SERVPRO Total 13,330.35

SHORTS QUARRY ROCK, LLC Total 76.80

SKINNER, MOLLY Total 7.28

SMALLEY, THOMAS Total 600.00

SOS ALARMS Total 604.25

SPEGAL'S AUTO REPAIR Total 149.98

SPORT FEVER GRAPHICS Total 305.00

STATE FARM INSURANCE Total 100.00

STATE OF OREGON Total 320.00

STEARNS HARDWARE Total 81.44

STEPHENS, HEATHER & JOSHUA Total 2.75

STOLP, GLENN Total 45.00

SUTHERLIN AUTOCARE Total 84.56

SUTHERLIN CHAMBER OF COMMERCE Total 9,376.00

SUTHERLIN DOWNTOWN Total 13,228.00

SUTHERLIN NAPA AUTO PARTS Total 1,153.38

SUTHERLIN SANITARY SERVICE, LLC Total 2,829.40

SUTHERLIN TRUE VALUE HARDWARE Total 646.35

SUTHERLIN WATER GARDEN Total 57.40

TARGETSOLUTIONS LEARNING Total 2,727.50

THE LOCKOUT GUY'S LLC Total 385.00

THE POLICE AND SHERIFFS PRESS Total 1,018.43

TOUCHSTONE ENGRAVING Total 65.50

UCAN Total 2,500.00

UL LLC Total 1,060.00

ULINE Total 474.10

UMPQUA BASIN OPERATORS Total 30.00

UMPQUA RESEARCH COMPANY Total 5,429.10

UMPQUA SAND & GRAVEL Total 412.50

UMPQUA VALLEY ASPHALT, LLC Total 952.56

UMPQUA VALLEY FIRE SERVICES, INC Total 127.50

UNIVAR USA INC Total 7,419.60

US BANK EQUIPMENT FINANCE Total 818.88

USA BLUEBOOK Total 5,077.28

V & V MANUFACTURING, INC Total 45.95

VERIZON WIRELESS Total 2,957.59

Page 6 of 7


(By Vendor)



VIKING TECHNOLOGIES INC Total 30,604.59

VWR INTERNATIONAL Total 120.56

WEAVER, ALLISON Total 59.93

WEYERMAN, MORLEY Total 10.46

WORDEN, MARK Total 150.00

YOUNG‐CHENEY, JOAN Total 100.00

ZUMAR INDUSTRIES, INC Total 80.98

Grand Total 1,286,311.69$

Page 7 of 7

Payor Employee Purpose Amount

09/30/16 ISFSI Charles Perdomo Memberships & Subscriptions 125.00

Midway Cap Company Charles Perdomo Uniform Allowance 124.00

Hampton Inn Charles Perdomo Training 620.92

Apple Peddler Jerry Gillham Meeting Expenses 26.13

Dominos Debbie Hamilton Meeting Expenses 113.87

OTC Brands, Inc Debbie Hamilton Training 164.95

Halo Branded Solutions Debbie Hamilton Training 250.67

Applebees Roseburg Debbie Hamilton Meeting Expenses 30.90

Panda Garden Debbie Hamilton Training 23.22

Black Bear Grants Debbie Hamilton Training 33.15

Oregon Cabaret Debbie Hamilton Training 37.02

Ashland Hills Hotel Debbie Hamilton Training 571.72

Comfort Suites Kirk Sanfilippo Training 749.46

OACP Kirk Sanfilippo Memberships & Subscriptions 125.00

Aramark Kirk Sanfilippo Protective Gear 8.25

Pedotti's Kirk Sanfilippo Meeting Expenses 28.98

Voodoo Tactical Kirk Sanfilippo Protective Gear 1,357.95

Brownells Kirk Sanfilippo Protective Gear 72.21

David M Corey Kirk Sanfilippo Hiring Expenses 325.00

Laquinta Inn Kirk Sanfilippo Training 200.56

Amazon Web Service Dan Wilson Cloud Backup Service 567.20

Bentleys Grill Dan Wilson Training 118.50

Si Casa Flores Brian Elliott Meeting Expenses 58.20

Dollar Tree Gayla Holley Meeting Expenses 20.00

Staples Gayla Holley Office Supplies 98.97

Paypal Gayla Holley Memberships & Subscriptions 325.00

Shop Smart Gayla Holley Meeting Expenses 21.59

Dominos Gayla Holley Meeting Expenses 24.97

Vistaprint Gayla Holley Office Supplies 7.50

Vistaprint Gayla Holley Office Supplies 21.96

Amazon Marketplace Gayla Holley Office Supplies 67.00

Sears.Com Avery Hazzard Equipment Maintenance 407.13



Paypal Avery Hazzard Training 450.00

JJ Keller & Assoc Avery Hazzard Training 51.15

Abbys Pizza Lon Dragt Fire & Rescue Rehab 29.40

Positive Promotions Lon Dragt Training 570.44

Positive Promotions Lon Dragt Training 581.21

Total 8,671.96

CC PKT 10.24.16.pdf - City of Sutherlin, OR

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Transcript of CC PKT 10.24.16.pdf - City of Sutherlin, OR