Board of Directors Meeting - ASHRAE

*Indicates New/Revised Attachment

Board of Directors Meeting Open Session Agenda

Sunday, June 26, 2022 | 1:30 - 5:30 pm EDT Sheraton Centre Toronto Hotel | Grand Centre West (LC)

1. CALL TO ORDER - Schwedler

2. CODE OF ETHICS - Schwedler

In this and all other ASHRAE meetings, we will act with honesty, fairness, courtesy, competence, inclusiveness and respect for others, which exemplify our core values of excellence, commitment, integrity, collaboration, volunteerism and diversity, and shall avoid all real or perceived conflicts of interest. (Code of Ethics: https://www.ashrae.org/about/governance/code-of-ethics) (Core Values: https://www.ashrae.org/about/ashrae-s-core-values)

3. LAND ACKNOWLEDGEMENT - Schwedler

The 2022 Annual Conference Host Chapter (Toronto) Board of Governors unanimously passed a motion related to the statement below. It has been requested that the statement be on agendas during the 2022 Annual Conference.

The Toronto Chapter of ASHRAE would like to acknowledge that we operate on the Traditional territory of the Mississauga’s of the Credit First Nation, as well as other Indigenous peoples who have lived here over time under treaty number 13 and dating back to the Royal Proclamation of 1763. We are grateful to share this land so that we may learn from each other and share our knowledge and experience towards furthering our mission and vision.

4. ROLL CALL/INTRODUCTIONS - Schwedler

5. REVIEW OF MEETING AGENDA - Schwedler

6. APPROVAL OF MINUTES

A.* January 30, 2022

B.* February 2, 2022

C.* April 6, 2022

D.* May 9, 2022

7. REVIEW OF ACTION ITEMS

A.* February 2, 2022

8. OPEN SESSION - Addresses to the Board of Directors

https://www.ashrae.org/about/ashrae-s-core-values

*Indicates New/Revised Attachment

9. TASK FORCE FOR BUILDING DECARBONIZATION

A.* SY 2021-22 TFBD FINAL REPORT - Schwedler (Don Colliver and Tom Phoenix)

B.* BUILDING DECARBONIZATION POSITION DOCUMENT - McGinn (Kent Peterson)

C.* SY 2022-23 TFBD STRATEGY AND BUDGET REQUEST - Schwedler (Kent Peterson)

10. REPORT OF THE TREASURER - Scoggins

A. SY 2021-22 Forecast Update

B. SY 2022-23 General Fund, Research Fund and Capital Budgets

C. TFBD 3-year Budget (Reserves)

11. COMMITTEE REPORTS

A. Executive Committee - Schwedler

i.* May 10, 2022

ii. June 25, 2022

B. Planning Committee - Macauley (Bill Klock)

C. Nominating Committee - Darryl Boyce

D.* Audit Committee - Fulk

12. BOD SUBCOMMITTEE REPORTS

A. Composition and Leadership Subcommittee - Macauley

13. PRESIDENTIAL AD HOC COMMITTEE AND TASK GROUP REPORTS

A. Task Force for International Standards Interaction (ISI) - Mehboob (Erbe & Bushby)

B. HQ Building Ad Hoc - Scoggins (Darryl Boyce)

C. Development Think Tank - Schwedler (Jim Wolf)

D.* Making ASHRAE a Household Name - Khankari

14. EXECUTIVE SESSION

15. OLD BUSINESS

A.

16. NEW BUSINESS

A.* Report of the President - Schwedler

17. RECOGNITION OF OUTGOING CHAIRS - Schwedler

18. RECOGNITION AND REMARKS FROM OUTGOING BOD MEMBERS (4:50 pm) - Schwedler

19. INFORMATION ITEMS

A.* Appointments Update - Vacancies Filled Since January 2022

B.* ASHRAE Simplified Rules of Order Quick Reference Will be used beginning July 1, 2022.

C.* Standards Analysis Sheets

20. UPCOMING MEETINGS

Annual Meeting Wednesday, June 29 | 2:00 - 6:00 pm EDT | Sheraton, Grand Centre West (LC)

BOD Annual Meeting Dinner Wednesday, June 29 | 6:30 - 8:30 pm EDT | Sheraton, City Hall (2)

BOD Conference Call August 15 | TBD

Fall BOD Meeting October 9-14, 2022 | Green Park Pendik Hotel | Istanbul, Turkey

21. ADJOURNMENT

MINUTES

BOARD OF DIRECTORS MEETING

LAS VEGAS, NV

Sunday, January 30, 2022

Note: These draft minutes have not been approved and are not the official record until approved by

the Board of Directors.

6ABOD OPEN SESSION AGENDA SUNDAY 2022 JUNE 26

TABLE OF CONTENTS

Board of Directors Meeting


CALL TO ORDER ............................................................................................................................... 2 CODE OF ETHICS .............................................................................................................................. 2 COMMITMENT TO CARE .................................................................................................................. 2 ROLL CALL / INTRODUCTIONS .......................................................................................................... 2 REVIEW OF MEETING AGENDA ........................................................................................................ 2 APPROVAL OF MINUTES .................................................................................................................. 2 REVIEW OF ACTION ......................................................................................................................... 2 NOVEMBER 10, 2021 .......................................................................................................................... 2

OPEN SESSION .............................................................................................................................. 2‐3 TREASURER’S REPORT ..................................................................................................................... 3 FINANCE COMMITTEE REPORT ........................................................................................................... 3

COMMITTEE REPORTS .................................................................................................................. 4‐5 EXECUTIVE COMMITTEE ..................................................................................................................... 4 NOVEMBER 18, 2021 ..................................................................................................................... 4 DECEMBER 14, 2021 ...................................................................................................................... 4 JANUARY 11, 2022 ......................................................................................................................... 4

PLANNING COMMITTEE .................................................................................................................. 4‐5 NOMINATING COMMITTEE ................................................................................................................ 5

PRESIDENTIAL AD HOC COMMITTEE AND BOD TASK GROUP REPORTS ......................................... 5‐7 BOD DEI ADVISORY SUBCOMMITTEE .............................................................................................. 5‐6 BOD OPERATIONAL STREAMLINING SUBCOMMITTEE .................................................................... 6‐7 TASK FORCE FOR BUILDING DECARBONIZATION ............................................................................... 7 HQ BUILDING AD HOC ........................................................................................................................ 7

AASA APPLICATION ......................................................................................................................... 8 AIIR ‐ ROMANIAN ASSOCIATION OF BUILDING SERVICES ENGINEERS ............................................... 8

EXECUTIVE SESSION ........................................................................................................................ 8 APPOINTMENTS UPDATE ................................................................................................................ 8 STANDING COMMITTEE APPOINTMENTS (SINCE JUNE 2021) ............................................................ 8 PRESIDENTIAL APPOINTMENTS .......................................................................................................... 8

INFORMATION ITEMS ...................................................................................................................... 9 REPORT OF THE PRESIDENT ................................................................................................................ 9 MARKETING UPDATE .......................................................................................................................... 9 STANDARDS ANALYSIS SHEETS ‐ JANUARY 2022 ................................................................................ 9

STRATEGIC DISCUSSIONS ............................................................................................................ 9‐10 MAKING ASHRAE A HOUSEHOLD NAME ....................................................................................... 9‐10

ADJOURNMENT ............................................................................................................................. 11

PRINCIPAL APPROVED MOTIONS

Board of Directors Meeting


No. ‐ Pg. Motion

1 ‐ 3 That the Finance Committee recommends to the Board of Directors (BOD) that they approve the new ASHRAE, Inc. General and Research Reserves Investment Policy (ATTACHMENT B).

2 ‐ 4 That the Executive Committee recommends to the Board of Directors that Society enter into an MOU with IEA‐EBC.

3 ‐ 5 That the BOD DEI Subcommittee recommends to the ASHRAE Board of Directors that the BOD DEI Advisory Subcommittee become a permanent subcommittee of the Board of Directors.

6 ‐ 7 That MOTION 4: The agenda templates (Item A of ATTACHMENT D) be used as the starting document for BOD agendas. be tabled until the Wednesday, February 2, 2022 meeting.

7 ‐ 8 That the application of AIIR the Romanian Association of Building Services Engineers to the AASA be approved.

8 ‐ 8 That MOTION 4 be moved from executive session to open session.

9 ‐ 8 That ASHRAE, as a matter of policy with BOD oversight, address decarbonization of the global built environment with the same level of importance and urgency as ASHRAE tackled energy efficiency during the energy crisis.

MINUTES

BOARD OF DIRECTORS MEETING Sunday, January 30, 2022

MEMBERS PRESENT: Mick Schwedler, President Farooq Mehboob, President‐Elect* Ginger Scoggins, Treasurer Don Brandt, Vice President Dunstan Macauley, Vice President Sarah Maston, Vice President Tim McGinn, Vice President* Jeff Littleton, Secretary Steven Sill, Region I DRC* Ronald Gagnon, Region II DRC Mark Tome, Region III DRC* Steve Marek, Region IV DRC* Doug Zentz, Region V DRC* Rick Hermans, Region VI DRC Chris Gray, Region VII DRC

Tyler Glesne, Region IX DRC Devin Abellon, Region X DRC Eileen Jensen, Region XI DRC Robin Bryant, Region XII DRC Apichit Lumlertpongpana, Region XIII DRC* Andres Sepulveda, Region XIV DRC Richie Mittal, RAL DRC* Kelley Cramm, DAL Wade Conlan, DAL Dru Crawley, DAL Ken Fulk, DAL Art Giesler, DAL Jaap Hogeling, DAL* Kishor Khankari, DAL* Adrienne Thomle, DAL Ashish Rakheja, DAL*

GUESTS PRESENT: David Underwood* Craig Wray* Bjarne Olesen* Darryl Boyce* Van Baxter* Ahmed Alaa Eldin* Chandra Sekhar* Jim Wolf Jim Arnold Bryan Holcomb Richard Bowman Joel Long

Dennis Knight Shirl Knight Michelle Hull Heitor Tremea Bruno Martinez Sara Gawfalo Austin Hochstetler Buzz Wright Chuck Gulledge Harrison Kesling Chelsesa Moussouni MJ Ayyampudur Trent Hunt

Tom Watson Chad Smith Paul McCown Sherry Abbott‐Adkins Dimitris Charalambopoulos Chris Phelan Randy Jones John Constantinide Julia Timberman Ignacio Gomez‐Cornejo Susanna Hanson Mark Ingrao Bill McQuade

*Indicates Virtual Attendee


Board of Directors Minutes Sunday, January 30, 2022 Page 2


STAFF PRESENT: Candace DeVaughn, Manager ‐ Board Services Chandrias Jolly, Assistant Manager ‐ Board Services Joyce Abrams, Director ‐ Member Services Vanita Gupta, Director ‐ Marketing Kim Mitchell, Chief Development Officer Mark Owen, Director ‐ Publications & Education Stephanie Reiniche, Director ‐ Technology Alice Yates, Director ‐ Government Affairs Craig Wright, Director of Finance

Isla Kennedy*, Govt. Affairs Coord/Project Mgr. Lizzy Seymour, Manager ‐ Conference Services Lilas Pratt, Manager ‐ Special Projects Margaret Smith, Development Mgr. ‐ Foundation Joslyn Ratcliff, Sr. Mgr. ‐ Marketing & Communications Emily Porcari, Mgr. ‐ State & Local Govt. Affairs

CALL TO ORDER

Mr. Schwedler called the meeting to order at 1:30 pm.

CODE OF ETHICS

Mr. Schwedler read the code of ethics commitment and reminded all in attendance that the full code of

ethics statement and core values is available online.

COMMITMENT TO CARE

Mr. Schwedler read the commitment to care.

ROLL CALL/ INTRODUCTIONS

Roll call was conducted. Members, guests, and staff in attendance as noted above.

REVIEW OF MEETING AGENDA

Mr. Schwedler reviewed the meeting agenda. There were no changes or additions.

APPROVAL OF MINUTES

The minutes from the November 10 and 17, 2021 Board of Directors meetings were approved, with no

objection, via exclamation.

REVIEW OF ACTION ITEMS

NOVEMBER 10, 2021

Action items 1, 4 and 5 were reported as complete. The other two were reported as ongoing.

OPEN SESSION

Open addresses to the BOD were read by Mr. Mehboob and Ms. Scoggins. The full comments are

included in ATTACHMENT A.

The following people addressed the BOD:


Jonathan Smith, MP Chair ‐ Thank you for the support from the BOD during the pandemic. It has

been a challenge. Membership numbers are up from July 1 of last year. Very proud of the MP

Committee.

Cindy Davis, President of ICC ‐ Thank you to President Schwedler and the BOD for the hard work

in the building safety arena and strong collaboration with ICC. Appreciate the opportunity to be

here.

TRASURER’S REPORT

2021‐22 FINANCIAL UPDATE

Ms. Scoggins reported that the update includes numbers from December 2021. She reviewed the fund

structure.

She reported that Society is operating in a deficit but that because of the PPP loan forgiveness and

income from the new HQ building, the Society will end the year with a projected profit of $1.8 million.

Ms. Scoggins reported on major variations. She reported that salaries are slightly up, but meetings and

conferences as well as public relations are down.

Reserve funds are coming back quicker than anticipated.

FINANCE COMMITTEE REPORT

Ms. Scoggins reported that the Finance Committee spent time looking at the Society’s investment

policy. The Finance Committee Investment Subcommittee prepared a motion for the BOD’s

consideration.

Ms. Scoggins moved that

1. The Finance Committee recommends to the Board of Directors (BOD) that they approve the new

ASHRAE, Inc. General and Research Reserves Investment Policy (ATTACHMENT B).

Ms. Cramm stated that the BOD has not had enough time to review these documents.

Mr. Mehboob spoke in favor of the motion. He stated that the investment policy is in the purview of the

Finance Committee and if this BOD defeats the motion what does it mean for the ROB?

Mr. Schwedler responded that he did not see a conflict to the ROB. If the Finance Committee decides to

bring a motion to the BOD it is their right, even if the ROB gives them purview.

Ms. Thomle spoke in favor of the motion. She asked if the motion proposes a new policy.

Ms. Scoggins responded that, if approved, the motion would replace the current investment policy.

Mr. Khankari spoke in favor of the motion. He stated that it would be nice for the financial advisor to

show the level of risk so that the BOD can know what level of risk is being taken.

MOTION 1 PASSED (Unanimous Voice Vote, CNV).


COMMITTEE REPORTS

EXECUTIVE COMMITTEE

NOVEMBER 18, 2021

Mr. Schwedler moved that

2. The Executive Committee recommends to the Board of Directors that Society enter into an MOU

with IEA‐EBC.

Mr. Schwedler reported that the motion was not approved unanimously by ExCom; the primary reason

was that when ExCom met in October, there was agreement that Society should reduce the number of

MOUs. The member that voted against the motion felt it was too soon to move forward with a new

MOU.


DECEMBER 14, 2021

Mr. Schwedler reported that ExCom discussed the MEP 2040 Challenge and defeated a motion for

Society to participate.

Mr. Schwedler was asked to provide a summary as to why the motion to participate in the MEP 2040

Challenge was defeated. He responded that there was concern among some members of ExCom that

approving the motion would be committing engineering firms to bring decarbonization designs forward.

Ms. Scoggins added that the perception was that by signing onto the challenge, Society would be saying

that achieving the stated goals were a requirement for ASHRAE members.

Mr. Macauley added that there was also a sense that the full BOD should review and consider the

matter, not just ExCom.

He reported on his efforts to visit to visit manufacturers and engineers. In addition to the

manufacturers listed, Mr. Schwedler also had the privilege to visit AAON’s Innovation Lab in the

Oklahoma City area. The Innovation Lab was very impressive. He stated that he will continue to reach

out to manufacturers and associations.

JANUARY 11, 2022

Mr. Schwedler reported that there were no recommendations for the BOD’s approval and that

information items were included for the BOD’s review.

PLANNING COMMITTEE

Mr. Klock reported that the Committee completed two significant tasks so far this Society Year ‐ the

midterm update to the Strategic Plan and completion of the member satisfaction survey.

He reported that the best news from the survey is that Society is on the correct path. A disappointing

discovery from the survey was that more than half of those that responded did not know that Society

had a Strategic Plan.


The member satisfaction survey will be conducted annually. This year’s survey provided a log of good

information that the Committee is working to figure out what to do with. This year’s survey had a

response rate of 4%.

Mr. Klock reported that the Committee is scheduled to come back to the BOD with proposed changes to

governing documents to reflect implementation of 2030. Early outreach to committees and councils is

planned so there is more time next year to make plans related to the Strategic Plan.

Mr. Mehboob thanked Mr. Klock and the Planning Committee and stated that he is looking forward to

hearing back on survey takeaways and real action.

NOMINATING COMMITTEE

Mr. Boyce reported that the Committee finished its work this morning with a few minutes to spare. He

thanked the Nominating Committee for their thoughtful consideration of all the candidates.

Mr. Boyce presented the 2022‐23 slate of nominees for officers and directors (ATTACHMENT C).

PRESIDENTIAL AD HOC COMMITTEE AND BOD TASK GROUP REPORTS

BOD DEI ADVISORY SUBCOMMITTEE

Mr. Sepulveda moved that

3. The BOD DEI Subcommittee recommends to the ASHRAE Board of Directors that the BOD DEI

Advisory Subcommittee become a permanent subcommittee of the Board of Directors.

Mr. Sepulveda reported that in January 2020, the Proactive Diversity Task Group recommended to the

Board of Directors, the formation of a BOD DEI Advisory Subcommittee. The BOD DEI Advisory

Subcommittee would advise, engage and inform Board members on matters relating to diversity, equity,

and inclusion in ASHRAE. The proposed makeup and terms of references can be found in the Report of

the Task Group, “Diversity, Equity and Inclusion in ASHRAE.” At the time the Proactive Diversity Task

Group thought this recommendation would be considered a permanent structure and avoid yearly

appointments/evaluation. The report notes a three‐year plan and the subcommittee makeup includes

up to 6 Board members appointed for a term of up to three years. It is the BOD DEI Subcommittee’s

intent to formally request that this subcommittee be made a permanent structure within the Board of

Directors and added to the Board of Directors Manual of Procedures.

Mr. Glesne spoke in favor of the motion. He asked if there was any discussion of having the

subcommittee report to Members Council instead of the BOD.

Ms. Bryant responded that this strategic item should be spread out to all councils and overseen by the

BOD.

Mr. Mehboob spoke against the motion. He stated that he is 1,000% behind DEI. He stated that the

motion puts the BOD in the business of appointments. If approved, the motion would create an

operational body that would require a budget and an entire set of procedures; both of which would take

away a significant portion of time of BOD members that could otherwise be spent on strategic work.


He stated that if the BOD desires to truly espouse DEI, a standing committee needs to be created. The

motion speaks 180 degrees against streamlining, bringing more operational work to the BOD, rather

than pushing it down.

Mr. Abellon spoke in favor of the motion. He stated that Mr. Mehboob brought up very good points.

The motion essentially is trying to formalize the understanding that many BOD members had when the

subcommittee was formed.

Mr. Khankari spoke in favor of the motion. He stated that DEI is a very important aspect of the Society.

Making the subcommittee permanent demonstrates to members and the rest of the world that Society

takes DEI very seriously. DEI takes a long‐term commitment and continued awareness and would

benefit Society.

Mr. Gray spoke in favor of the motion. Is DEI important enough to the BOD for the body to take

strategic action? A standing committee would limit its impact. DEI is strategic and important enough

for this group to be at the BOD level.

Ms. Cramm spoke in favor of the motion. She stated that she appreciates Mr. Mehboob’s concerns but

having the subcommittee report to a council does not give it teeth. The subcommittee can be strategic

and deal with policy and send initiatives to other committees to be implemented and operational.

Ms. Thomle spoke in favor of the motion as Vice Chair of the DEI Subcommittee. She reported that the

subcommittee did look at the ROB for information on standing committees versus subcommittees and

felt that a subcommittee was the best path forward into the future.

Mr. Mehboob asked if a group is not operational and giving out policy, what body will actually

implement that policy and follow up with the appropriate bodies? Will another body do this?

Ms. Bryant responded that the subcommittee would do the work to set the policy, define what it is, and

recommend which strategic initiatives should be pursued. Once approved, the subcommittee would

liaise with the councils on what they are asked to do. It would then be up to the individual councils to

figure out implementation.

Mr. Giesler spoke in favor of the motion. He stated that once the subcommittee has been around for

two to three years there can be another discussion on what happens next. Permanence is needed to

know that the President‐Elect will appoint members for the next two to five years.

MOTION 3 PASSED (Voice Vote, CNV). Mr. Mehboob voted negatively.

Mr. Sepulveda reported that a DEI forum was being held Monday morning.

BOD OPERATIONAL STREAMLINING SUBCOMMITTEE

Mr. Giesler reported. The full report is included in ATTACHMENT D.

Mr. Giesler moved that

4. The agenda templates (Item A of ATTACHMENT D) be used as the starting document for BOD

agendas.


Mr. Conlan spoke against the motion. He stated that he had not had an opportunity to review the

documentation.


5. Motion 4 be withdrawn.

Mr. Mehboob spoke against the motion.

MOTION 5 FAILED.

Mr. Giesler moved and Ms. Bryant seconded that

6. Motion 4 be tabled until the Wednesday, February 2, 2022 meeting.

MOTION 6 PASSED (Voice Vote, CNV). Mr. Mehboob voted negatively.

TASK FORCE FOR BUILDING DECARBONIZATION

Mr. Colliver reported. He expressed appreciation for being able to represent the task force.

He reported that the Task Force had nine working groups and 120 members associated with the working

groups. The Task Force worked diligently since the last presentation to the BOD in June and this fall.

Mr. Peterson presented. The full presentation is included in ATTACHMENT E. He stated that it is a

pleasure to present to the BOD.

He stated that ASHRAE is a phenomenal organization when it comes to the built environment.

Decarbonization is one way to balance the score cord; lets figure out how to make it balance and what

Society should do moving forward.

Mr. Colliver stated that the task force is making great progress. A table of recommendations is provided

as part of the report and it is the group’s recommendation that discussion of the recommendations take

place in executive session.

Mr. Schwedler thanked Mr. Colliver, Mr. Peterson, and the Task Force. He stated that the discussion

would be continued in executive session.

HQ BUILDING AD HOC

Mr. Boyce reported. He stated that the goal of a low energy usage building was very well done.

The Ad Hoc continues to work on operational issues and hopes to have them sorted out in the next

month or so. The focus is on how to use technology to ensure the building operates as designed.

A paper or seminar on the operational side of the building at the 2022 Annual Conference is being

considered.

Mr. Schwedler stated that as the pandemic recedes there will be more staff in the building. He

encouraged members to visit and take a tour.


AASA APPLICATION

AIIR ‐ ROMANIAN ASSOCIATION OF BUILDING SERVICES ENGINEERS

Mr. Mehboob moved that

7. The application of AIIR the Romanian Association of Building Services Engineers to the AASA be

approved.

Mr. Littleton stated that there are two other Romanian associations that are already members of AASA.

He stated that the motion is a good idea and that there is no limit to the number of AASA members from

any one country.

Mr. Hogeling spoke in favor of the motion. There are three organizations in Romania and all three work

together.

Mr. Gagnon spoke in favor of the motion. He stated that it is important for Society to be global.


EXECUTIVE SESSION

Executive session was called at 3:25 pm.

Open session reconvened at 4:38 pm.

Mr. Giesler moved and Mr. Crawley seconded that

8. Motion 4 be moved from executive session to open session.


Mr. Gray moved and Mr. Macauley seconded that

9. ASHRAE, as a matter of policy with BOD oversight, address decarbonization of the global built

environment with the same level of importance and urgency as ASHRAE tackled energy

efficiency during the energy crisis.


APPOINTMENTS UPDATE

STANDING COMMITTEE APPOINTMENTS (SINCE JUNE 2021)

Mr. Schwedler reported that the update attached to the agenda highlights changes made since June

2021 in yellow. He thanked Ms. Jolly for the work she does with the appointments process.

PRESIDENTIAL APPOINTMENTS

Mr. Schwedler reported that there had been no changes to Presidential appointments since June 2021.


INFORMATION ITEMS

REPORT OF THE PRESIDENT

Mr. Schwedler thanked the DRCs from the regions he had visited thus far, as they have done a fantastic

job helping to coordinate the President’s travel.

This year, the President issued a challenge to visit chapters where a Society President hasn’t been in

some time. This was achieved with Mr. Schwedler’s visit to the West Texas Chapter, which had only had

a Presidential visit as part of the 2009 CRC.

MARKETING UPDATE

Mr. Schwedler stated that the report attached to the agenda includes a lot of information. The

Marketing team has done a tremendous amount of work.

BOD members were asked to review the report and reach out to Marketing staff with any questions or

comments.

He thanked Ms. Gupta and her team for their work.

STANDARDS ANALYSIS SHEETS ‐ JANUARY 2022

Mr. Schwedler reported that this information was distributed prior to the Annual Conference. BOD

members were asked to review the information prior to the Wednesday, February 2 BOD meeting.

STRATEGIC DISCUSSIONS

MAKING ASHRAE A HOUSEHOLD NAME

Mr. Schwedler stated that the work of the TFBD has made ASHRAE somewhat of a household name.

How can Society leadership go about making ASHRAE even more of a household name?

A summary of the discussion is below:

Region II has gotten multiple media interviews by sending a lot of information to various media

outlets.

TV campaign.

If we go beyond what the ETF has done it could open a new revenue source. As a Society, we

have a certain social responsibility beyond serving the industry.

There are many industries that see ASHRAE as “the source.” Need to find people who know and

appreciate what we’re doing and get them to tell our story.

Start with the young. “Lucy’s Engineering Adventure” is one of the best things we’ve done in the

past year and more books like that are needed.

Social media has to be worked at continuously.

ETF reported that website impressions increased from roughly one million to ten billion. As to

the question of becoming a household name, that’s a big responsibility because we would then


have a constituency that is that large. Do we have a structure that can deal with that big of an

audience on a regular basis? What would be the purpose?

Notoriety makes it easier to do business in the industry.

Reach out to small contractors.

Booklets written in such a way that the general public can understand. The household market is

large, and they have questions. Booklets for the general public would open up a large market for

ASHRAE.

Mr. Peterson and Mr. Colliver gave great presentations. If our focus is going to be in that

direction, why don’t we use their presentation materials? Need to sit back and make some tough

decisions. What rooms do we want to be in? What organizations do we want to collaborate

with? If we do that, we are a household name around the world.

ETF one‐page documents were most successful. Information should be easy to find and

distribute as a source and should make it easier for someone else to do their job or make their

point.

The one‐page documents from the ETF were incorporated into guidance and policies across the

globe. Schools love ASHRAE; we can do more, and we should do more as it relates to schools.

The ETF was amazing and showed us the reach that we have but that doesn’t get us into homes.

ASHRAE was the leading organization during the pandemic and not once did we go out and offer

to be that resource. We have to get outside of our comfort zones.

A big component of decarbonization is residential construction. ASHRAE certified carbon free

homes gets us out there more in that way.

Society has to have a product that individuals need. What are the products or tools that

individuals need, that we can offer, to help them make decisions? What products or tools can we

offer to assist the public in making decisions?

Locally, we saw a lot of engagement at the chapter level with the media. Brand awareness is

going to be very important.

What is the product that we can sell to get into people’s household? We don’t have a physical

product, but we do have information. Society’s YouTube should be used to push out a little bit of

information that gets people hooked and used to it, to the point that Society becomes a

resource.


ADJOURNMENT

The meeting adjourned at 5:25 pm.

Jeff H. Littleton, Secretary

ATTACHMENTS:

A. Addresses to the Board of Directors

B. General Reserves Research Reserves Investment Policy Statement

C. 2022‐23 Slate of Nominees for Officers and Directors

D. BOD Operational Streamlining Subcommittee Report

E. Task Force for Building Decarbonization Presentation

ADDRESSES TO THE BOARD OF DIRECTORS

• Craig Wray, Manitoba Chapter

Currently, all ASHRAE committee agenda are required to have a Code of Ethics statement (https://www.ashrae.org/about/governance/code-of-ethics). That statement is a paraphrasing of many items in the Code, but surprisingly excludes Item A of the Code, which pertains to enhancing public health, safety, and welfare. It is unclear why Item A was not included, given that its scope applies to the public as a whole and not just to ASHRAE (which is the more limited scope of ASHRAE's Commitment to Care). Also, the paraphrasing requires the avoidance of conflicts of interest, but the Code allows those conflicts of interest that do exist be disclosed. To address these issues, I propose that the BOD revise the required Code of Ethics statement for agenda to state: Efforts of the Society, its members, and its bodies shall be directed at all times to enhancing the public health, safety, and welfare. In this and all other ASHRAE meetings, we will act with honesty, fairness, courtesy, competence, inclusiveness and respect for others, which exemplify our core values of excellence, commitment, integrity, collaboration, volunteerism and diversity, and we shall avoid all real or perceived conflicts of interests whenever possible.

• Victor Goldschmidt, Western Michigan Chapter

I come to you with a heavy burden. But first I want to thank your for service in ASHRAE, and embracing the purpose of “advancement for the benefit of humanity” Let us never forget that.

My purpose now is to create some discomfort, I do not have an answer but I am very concerned.

Allow me to first just remind you, that in years past I led a graduate class on turbulent flows, and a second mini course on Air Pollution. So I have some background in some of these issues before us.

We are now under a “fad” word; first recall the past – I will abbreviate and ready to provide more background if desired. Just bear with me, starting from the 1970’s

• Energy Conservation (and I was blessed to have served as vice-chair of the first 90-75)• Ozone depletion (and I served as chair of the task group for a short time )• In the peak of the ozone issue I found data showing that the ozone concentration over the

years measured at the same station was solely dependent on the temperature – and henceindependent of the surrounding contaminants.

• Models of global warming are not validated, at best guesses• There are data that exhibit that temperature changes before CO2 for short time scales (for

instance Cynthia Kuo)• There is early unmodified data showing temperature leading CO2 for astronomical time

scales (Vostok ice cores)• While the models suggest it, there appears not be a tangible culpability of CO2

Now the word is hard to pronounce – decarbonization, and hard to embrace. Why?

ABOD OPEN SESSION MINUTES SUNDAY 2022 JANUARY 30

• It is a penalty to fossil fuel generated electricity– and this will hurt many countries - one out of 6 inhabitants in the world currently are without electricity

• There are numerous examples where electricity costs increase in the shift to wind and solar sources

• As we noted in Glasgow, as well in practices such as China flooding the market with wind turbines while at the same time dramatically increasing coal-fired plants, the issue is political more than technical.

I know that most of you could add to the above. But there remains a fundamental question. How can supporting the decarbonization “advance the arts and sciences for the benefit of humanity”? And a secondary concern, if we truly acknowledge there are detrimental outcomes, and remain silent, are we violating our Code of Ethics?

ASHRAE

General Reserves Research Reserves

Investment Policy Statement

BBOD OPEN SESSION MINUTES SUNDAY 2022 JANUARY 30

of 9

Adoption

This Investment Policy Statement (“IPS”) was adopted by the Board of Directors of the American Society of Heating, Refrigerating and Air-Conditioning Engineers (“ASHRAE”) on January 30, 2022.

Introduction and Purpose of IPS

The Funds have been established to support and promote the mission, growth, and general welfare of ASHRAE.

The purpose of this IPS is to outline the following general provisions affecting the Funds by:

• Assisting the Finance Committee (“Committee”) and Board of Directors (“Board”) to fulfill their fiduciary responsibilities;

• Conveying the Funds’ purpose(s), investment objective(s), investment strategy(ies) and constraints;

• Establishing a decision-making framework to promote the effectiveness of the Funds;

• Setting forth the roles and responsibilities of the Board, Committee(s), Investment Advisor (“Advisor”) and other relevant parties.

• Intending for the Fund to be maintained in compliance with applicable laws, including the Uniform Prudent Management of Institutional Funds Act (UPMIFA) if applicable.

Statement of Objectives

The primary investment objective is to preserve the long-term purchasing power of the Funds’ assets after accounting for spending. This means that the Funds intend to seek, on average, a minimum total annual rate of return equal to inflation plus actual Fund spending over a perpetual investment time horizon. In order to have an opportunity to meet this primary objective, a long-term investment perspective is required when formulating investment strategy and evaluating spending levels. (For purposes of this IPS, a “long-term investment perspective” is defined as more than 10 years.) Secondary investment objectives include prudently diversifying Fund assets in order to mitigate risk, maintaining sufficient liquidity to meet the obligations of the Fund, and achieving investment results over the long-term that compare favorably with appropriate market indexes.

Spending Policy

The Board has established rules associated with the distribution of funds and exhibition revenue. In general, funds shall be provided for the use of research within the society and can be seen as matching funds for RP. The board has the flexibility to utilize investment funds as per the ROB or operating revenues. The investment policy needs to provide the ability for use of the Reserve Fund as needed to meet the rules of the board. Reference the rules of the board as listed below:

of 9

2.102.002.7 Distribution of ASHRAE/AHRI Exposition Revenue (99-01-24-15/07-01-28-04/08-01-20-02/08-06-22-05) A portion of the revenue received from the ASHRAE/AHRI Exposition will go into the ASHRAE Research Fund. The annual amount contributed will be a dollar-for-dollar match with the dollars raised by the Research Promotion program in the fiscal year ending twelve months prior to the budget fiscal year (i.e., $1 from exposition revenue for each $1 raised by Research Promotion). Exception: If the total income using a 1-1 match is insufficient to prevent a deficit in the annual research fund budget, the exposition contribution in any single year shall not be lower than $1.5 million. The total matching funds from exposition revenues shall be limited to a maximum of $2 million. Matching funds in excess of $1.5 million will be transferred from the General Reserve Fund. In the event that not all of the annual Research budget is spent in any given fiscal year that portion of the matching funds from the ASHRAE/AHRI Exposition that remains unspent shall be transferred to the General Reserve Fund. 2.102.002.10 Portfolio Value Budgeted as Income (01-01-28-10/03-01-29-10/05-02-06-1708-06-22-06) A minimum of four percent (4%) of the Research Reserve Fund portfolio value shall be budgeted as income annually. The Finance Committee may recommend a higher percentage up to 10% of the Research Reserve Fund portfolio value provided that the assets in the Research Reserve Fund are at least equal to the annual Research Fund expenditures. Transfers in excess of 10% of the Research Reserve Fund portfolio value shall be approved by the Board of Directors as part of the annual budget approval process.

Roles and Responsibilities

The following is a summary of roles and responsibilities of various parties involved in overseeing or safeguarding the Fund’s assets:

Board

• Select members to serve on the Committee

• Provide guidance to Committee on the Fund’s objectives

• Review and approve Investment Policy Statement

• Periodically receive performance updates from Committee

Committee (Finance Committee)

• Act solely in the best interest of the Funds and its objectives.

• Determine investment objectives and constraints. Immediately communicate any revision in objectives or constraints to the Advisor.

• Set and revise the investment policies and receive board approval as necessary.

• Select Advisor, custodians, and any other vendors required to administer the fund, and oversee such parties.

of 9

• Review and evaluate investment results with the assistance of the Advisor.

Advisor

• Assist Committee in the development and periodic review of the investment policy.

• Manage the Fund’s strategy and assets within IPS constraints.

• This may entail periodically making revisions to the investment strategy and/or the IPS in order to seek to achieve the Fund’s long-term objectives.

• Select and terminate underlying investment managers.

• Periodically review Fund-related investment expenses.

• Monitor aggregate and manager-level performance.

• Provide the Committee with performance-related information on a regular basis, no less than quarterly.

• On a timely basis, notify the Committee if there are material developments with the investment strategy or any of the Fund’s underlying investment managers.

Investment Managers

• Manage assets in accordance with the guidelines and objectives outlined in prospectuses (mutual funds), investment agreements (commingled funds, private partnerships, etc.), or manager-specific investment guidelines (separate accounts).

• Exercise investment discretion to buy, manage, and sell assets held in the portfolios.

• Promptly vote proxies and related actions in a manner consistent with the long-term interest of the Fund as an investor (separate accounts).

• Communicate all organizational changes in a timely manner, including but not limited to ownership, organizational structure, financial condition, and professional staff.

• Seek “best price and execution” for transactions. Both explicit and implicit transactions costs should be considered.

• Use the same care, skill, prudence, and due diligence under the circumstances then prevailing that experienced investment professionals acting in a like capacity and fully familiar with such matters would use in like activities for like portfolios with like aims.

Custodian(s)

• Safeguard portfolio assets.

• Accurately value portfolio holdings.

• Execute buy/sell orders and cash transfers in a timely manner as directed by the Advisor.

of 9

• Collect all income and dividends owed to the Fund

• Settle all transactions (buy-sell orders) initiated by separate account investment managers.

• Provide monthly reports that detail transactions, cash flows, securities values, and changes in the value of each security and the overall portfolio since the previous report.

• Provide all requested portfolio information to the Advisor and Committee in a timely manner.

Staff • Act solely in the best interests of the Funds and its objectives.

• Review investment decisions quarterly with the Finance Investment Subcommittee to ensure that they comply with the guidelines of this Policy;

• Review monthly custodial statements;

• Provide quarterly investment status reports, in conjunction with the Advisor, to the Committee, in order to monitor portfolio, fund and investment manager performance.

• Communicate to the Advisor, on a timely basis, all information relevant to the portfolio, such as changes in investment objectives, time horizon, and liquidity requirements;

Finance – Investment Subcommittee – Meeting Cadence

• In general the committee will meet four times annually. The meetings shall have flexibility for either being remote or in person. In general the dates and outline is as listed below:

• February

Spending policy trends Expense structure review

• May Portfolio attribution Asset class review

• August Investment policy statement review Stewardship best practices

• November Updated capital market assumptions Asset modeling assumption comparison.

Liquidity Constraints

The Investment Committee intends to construct the portfolio to provide adequate liquidity to meet the spending and operational needs of the organization. Portfolio liquidity will be monitored using the following guidelines:

of 9

Category Market Value Guideline Liquidity Description

Liquid No less than 80% Daily to monthly

Semi-Liquid No more than 20% Greater than monthly and up to one year

Due to market volatility and the uncertain nature of commitments, drawdowns and distributions, it may not be possible to monitor liquidity continuously. However, attempts will be made to manage liquidity constraints to the greatest extent possible.

Unique Considerations

ASHRAE investments shall reflect the vision, mission, ethics and diversity of the organization.

Mission: To serve humanity by advancing the arts and sciences of heating, ventilation, air conditioning, refrigeration and their allied fields.

Vision: A healthy and sustainable built environment for all.

Code of Ethics Commitment

In this and all other ASHRAE meetings, we will act with honesty, fairness, courtesy, competence, inclusiveness and respect for others, which exemplify our core values of excellence, commitment, integrity, collaboration, volunteerism and diversity, and we shall avoid all real or perceived conflicts of interests.

Diversity Commitment

ASHRAE is committed to providing a welcoming environment. Our culture is one of inclusiveness, acknowledging the inherent value and dignity of each individual. We proactively pursue and celebrate diverse and inclusive communities understanding that doing so fuels better, more creative and more thoughtful ideas, solutions and strategies for the Society and for the communities our Society serves. We respect and welcome all people regardless of age, gender, ethnicity, physical appearance, thought styles, religion, nationality, socio-economic status, belief systems, sexual orientation or education.

Investment Strategy and Rebalancing

The Committee acknowledges that the Fund’s asset allocation strategy is likely to be its primary determinant of performance. The Fund’s investment strategy involves diversifying among various asset classes, investment strategies and investment managers in order to pursue the Fund’s investment objective(s) while complying with its constraints.

of 9

The Fund’s allocation will be monitored on a periodic basis to determine whether rebalancing back to its target allocation is warranted. This rebalancing process is likely to result in withdrawing from investments that have recently outperformed and/or adding to investments that have recently underperformed. With regards to periodic withdrawals (or contributions) that may be made to (or from) the Fund, partial rebalancing will generally have the objective of bringing the Fund closer to its target asset allocation.

The asset allocation ranges set forth in Appendix A represent a long-term view. Short-term market volatility may cause the asset mix to fall outside the targeted range.

Investment Manager Selection

The Funds may select investment managers through a variety of investment vehicles including, but not limited to, separate accounts, mutual funds, exchange traded funds (ETFs), commingled funds, or private partnerships. The Committee understands that managers have full responsibility for security selection, diversification, turnover, and allocation of holdings among selected securities and industry groups, as particularly detailed in the Investment Guidelines of each of the Fund’s separately managed accounts or in the prospectus or offering memorandum for each mutual fund/ETF/commingled fund/private partnership.

The underlying investment managers selected for the Fund are intended to be selected with the care, skill and diligence that would be applied by a prudent person acting in a like capacity and knowledgeable about investing. The Advisor will examine investment managers’ investment objectives and processes; historical adherence to stated objectives and processes; depth of resources; quality of personnel; historical performance (including risk) versus various appropriate benchmarks; appropriateness of diversification; reasonableness of fees; and any other metric that may be material when evaluating investment managers’ capabilities. The Advisor will use all available information and its best judgment when seeking to hire skillful investment managers. The Advisor may also select low cost, passively managed investment products where appropriate.

Investment Manager Evaluation and Oversight

The Advisor intends to periodically review the performance of the underlying investment managers and will report back to the Investment Committee. Performance monitoring is the mechanism for revisiting the investment selection process and confirming that the criteria originally satisfied remain intact and that an investment continues to be appropriate for the Fund. While frequent change is neither expected nor desirable, the process of monitoring investment performance relative to specified guidelines is an on-going process.

Events that may trigger termination of a manager include, but are not limited to, illegal or unethical behavior on the part of the manager; failure to follow investment guidelines; turnover among key personnel; a change in investment style or strategy; insufficient infrastructure to keep pace with asset growth; significant increase in expenses or fees; performance-related concerns; and any other observation the Advisor deems may prevent the manager from carrying out its duties effectively. Since several studies have demonstrated that the vast majority of strong long-term performing investment managers suffer multi-year periods of underperformance, failure to meet performance or other qualitative guidelines will not

of 9

automatically trigger a manager termination. The Advisor intends to use all known information and their best judgment to determine if and when terminating a manager is warranted. In addition, managers may be terminated at any time for any reason at the discretion of the Advisor.

Evaluating and Selecting Service Providers

In carrying out the policies of this IPS, the Committee may rely on various service providers including, but not limited to, the Advisor, trustee, custodian, administrative services provider(s), and investment managers. Such service providers generally shall be evaluated and selected based on the following:

• Furthering the Purpose of the Fund in Cost-Effective Manner. Each service provider is intended to advance the purpose of the Fund, which is to meet the objectives previously stated in this IPS. The service providers shall be expected to deliver administratively efficient services and charge fees that are reasonable given the service(s) provided.

• Core Business Commitment and Expertise. Each service provider is intended to have a history of providing services to other similar Funds and demonstrate an ongoing commitment to such business. Its employees should have a reputation among its clients for the quality of its services. The firm should show an appropriate knowledge of other applicable statutes and regulation.

• Fiduciary Status and Conflicts of Interest. To the extent required based on the services being provided to the Fund, the service provider shall acknowledge its role as a fiduciary to the Fund. Service providers are expected to disclose any potential conflicts of interest to the Advisor and Committee.

Voting of Proxies

Each investment manager is responsible for and empowered to exercise all rights, including voting rights, as are acquired through the purchase of securities, where practical. Each investment manager shall vote proxies in the best interest of the client.

Note that ASHRAE is responsible for voting proxies received from mutual funds and ETFs.

of 9

Appendix A

Asset Allocation Guidelines: Lower Limit Upper Limit

Cash or Cash Equivalents 0% 10%

Fixed Income 15% 40%

Publicly Traded Global Equity 40% 80%

Domestic Equity 20% 50%

International Equity 10% 40%

Real Assets 0% 20%

Marketable Alternatives (Hedge Funds) 0% 20%

SLATE OF OFFICERS AND DIRECTORS FOR 2022-23

PRESIDENT-ELECT: Ginger Scoggins

TREASURER: Dennis Knight

VICE PRESIDENTS: Billy Austin Dunstan Macauley Sarah Maston Ashish Rakheja

DIRECTORS AND REGIONAL CHAIRS: Region IV - Bryan Holcomb

Region V - James Arnold

Region VI - Susanna Hanson

Region XII - John Constantinide

Region XIII - Cheng Wee Leong

DIRECTORS-AT-LARGE: Blake Ellis Luke Leung Wei Sun Patrick Marks (Alternate)

CBOD OPEN SESSION MINUTES SUNDAY 2022 JANUARY 30

BOD Subcommittee: Operations Streamlining

Saturday January 29 12:00 to 2:00 PM

Caesars Palace, Palermo (P)

CHARGE: Our approach is that the size of the BOD will not change. The questions we are addressing is how to improve and make more effective the BOD and its governance of ASHRAE.

1) Motions for Board Approval:

I) That the attached agenda template (Item A) be used as the starting document for BOD agendas.

a. Background: President Mick Schwedler has done an admirable job in moving the BOD towardsstrategic discussions. Attached is a sample agenda that captures this approach.Control size of reports from ASHRAE groups to Strategic issues and required motions or actions by theBOD. Rest of report to be provided in written format. Committee 6-0 cnv

II) Move that ROB 2.303.002.5 RESEARCH PROJECT APPROVAL LIMITThis council may approve research projects, within the Board-approved research budget, up to a totalproject cost not to exceed $500,000 $250,000 . Within this limit, this council may delegate projectapproval authority to the Research Administration Committee. Technology Council may ask for BODreview on projects if they deem it necessary.

Background: Discussion involved around the size of the number (up to one million) and how the BODcould provide input on projects that may have controversy or other issues. The line added at theparagraph is to be sure Technology Council is aware that the BOD is available for consultation.Committee 4-2 cnv.

III) Move that Technology Council, Standards Committee, this committee and SRC develop motion(s) tochange the Standards Approval process such that the BOD is removed from providing approval forthe majority of Standards

Background: The following issues will have to be looked at during this processa) Would ASHRAE lose self-accreditation?b) Are there Standards (i.e. – those on continuous maintenance, etc.) that the BOD

should approve or other criteria (such as negative votes or controversies) that theBOD should be available for consultation.Committee 4-2 cnv

DBOD OPEN SESSION MINUTES SUNDAY 2022 JANUARY 30

IV) Move that Technology Council, this committee and SRC makes revision to the ROB for new Standards and Guidelines development will require approval from Technology Council in lieu of the BOD.

Background: Any individual, group, etc. may propose a Standard or Guideline. This will remove the BOD from the process. The BOD may be consulted by Technology Council for any given Standard or Guideline. Committee 6-0 cnv

V) Move that SRC change the ROB to have Councils and other ASHRAE Groups take responsibility for developing the nominees (include CRC’s, member’s nominations and other methods) and election of members to serve on committee’s and groups reporting to them in lieu of the BOD. Presidential appointments will remain unchanged with Councils and ASHRAE Groups responsible for providing individuals for consideration along with the solicitation from CRC’s members and other methods of creating a slate.

Background: This will remove from the BOD the responsibility so they can spend time on strategic issues. This allows for improvement of creating of a slate and election of members since Councils and other ASHRAE Groups will have responsibility for selecting the members of the bodies reporting to them. Committee 6-0 cnv

VI) Move that Honors and Awards review which awards should be approved by the BOD due to the prestige of the award and propose changes to the ROB for presentation to the BOD for approval.

Background: Reduce the awards that require BOD approval. Committee vote 6-0.

VII) Move that VP’s be removed from Chair and Vice Chair of PEC and TC.

Background: The intent is to free up VP’s from operational duties so they can concentrate on strategic initiatives of the Society. These two Councils can be led by former members of the Council. Communication back to the BOD and Excom will be from the BOD members that service on the Councils. Committee 6-0 cnv

VIII) Move that Excom be expanded in membership by adding two BOD members. These BOD members to Excom shall be elected by the BOD. One will be assigned to serve on Technology Council and one will be assigned to Pub Ed Council.

Background: These BOD members will serve on Excom and facilitate communication between the two Councils and Excom. Committee 3-2-1 cnv on adding BOD members and Committee 4-1 cnv on the number to add

Information Items:

1) Thank you to SRC for bringing forward ROB changes at this meeting for reducing the size of the ROB and changing our Rules for Meetings.

Respectively submitted for the committee by Art Giesler, Chair


Date - Time Loccation

1. CALL TO ORDER -

2. CODE OF ETHICS - In this and all other ASHRAE meetings, we will act with honesty, fairness, courtesy, competence, inclusiveness and respect for others, which exemplify our core values of excellence, commitment, integrity, collaboration, volunteerism and diversity, and shall avoid all real or perceived conflicts of interest. (Code of Ethics: https://www.ashrae.org/about/governance/code-of-ethics) (Core Values: https://www.ashrae.org/about/ashrae-s-core-values)

3. ROLL CALL/INTRODUCTIONS -

4. REVIEW OF MEETING AGENDA -

5. STRATEGIC ISSUES (items subject to change)

A. FINANCE

B. MEMBERSHIP

C. DECARBONIZATION

D. LOOK INTO THE FUTURE

6. COUNCIL REPORTS

A. Members Council -

B. Publishing and Education Council -

C. Technology Council -

*Indicates Attachment

http://www.ashrae.org/about/governance/code-of-ethics)



A. Executive Committee -

i. Date ii. Date

B. Committee 1 -

C. Committee 2 -

D. Committee 3 -

E. Committee 4 -

8. EXECUTIVE SESSION (Separate Agenda)

9. OLD BUSINESS

A.

10. NEW BUSINESS

A.* PEAC Request -


Post Winter Conference Information Conf. Call | TBD

12. ADJOURNMENT


Population Growth

1.9 billion24% increase in the next 30 years

Information Source: (https://www.un.org/en/sections/issues-depth/population/) The World Population Prospects 2019

EBOD OPEN SESSION MINUTES SUNDAY 2022 JANUARY 30

http://www.un.org/en/sections/issues-depth/population/)

Building Growth

2060: 230 billion m2 Constructing an entire New York City every month

Information Source: https://architecture2030.org/new-buildings-operations/ By 2060, the world is projected to add 230 billion m2 (2.5 trillion ft2) of buildings, or an area equal to the entire current global building stock*. This is the equivalent of adding an entire New York City to the planet every 34 days for the next 40 years. *UN Environment, Global Status Report 2017

Climate is Rapidly Changing

2015 UN Paris Agreement 2°C to 1.5°C

2018 UN IPCC Recommendation 1.5°C

In 2015, the Paris Agreement was adopted to limit the global temperature rise maximum at 2°C with a strong recommendation to retain it at 1.5°C

Information Source: United Nations IPCC SR-15

Sources: Energy and Climate Intelligence Unit, Carbon Neutrality Coalition, Climate Action Tracker

Carb

on C

omm

itmen

ts b

y Co

untr

y

The Built Environment Needs Solutions

Buildings

37%

Global energy-related carbon emissions, 2020

Source: IEA, Global energy use and energy-related CO2 emissions by sector, 2020, IEA, Paris https://www.iea.org/data-and-statistics/charts/global-energy-use-and-energy-related-co2-emissions-by-sector-2020

http://www.iea.org/data-and-statistics/charts/global-energy-use-and-energy-related-co2-emissions-by-sector-2020

Global Building Sector Net Zero Emissions by 2050

Energy Efficiency 30% reduction in direct energy 40% reduction in indirect energy

Electrification Transition from fossil fuels in buildings to low carbon electricity

Grid Friendly Storage and sequences for grid responsiveness

Low Carbon Energy Mostly with renewable energy generation

Source: International Energy Agency (2021), Net Zero by 2050, IEA, Paris

Cod

e In

tend

ed S

tand

ards

Build

ing

Perfo

rman

ce

Sta

ndar

ds

Tech

nica

l Too

ls

Tech

nica

l Tra

inin

g

1

i New Buildings Institute | The Building Electrification Technology Roadmap (BETR)

ICC (International Code Council) New Standard

BSR/ICC 1500-202x, Measurement and Verification of Carbon in Building Construction, Materials and Operations Stakeholders: Architects, engineers, materials manufacturers, building owners, building regulators, home builders, contractors, and the real estate industry.

Project Need: Communities and companies are looking to buildings to help reduce greenhouse gas emissions; however, there is no standardized approach to calculate the contributions of buildings across their entire life-cycle including construction, materials used, and operations. This standard would provide a consistent and robust approach for use in buildings policies, corporate ESG tracking, and investment decision making.

Scope: As an ANSI-accredited SDO, ICC is developing a new standard to provide a methodology for calculating and verifying the greenhouse gas emissions associated with residential and commercial buildings, including both operational energy use and the embodied greenhouse gasses (GHGs) associated with materials used and the construction process. The standard will provide consistency in GHG-related claims and allow for tracking of GHG emissions from the sector at various scales including at the portfolio, local, state, national, and international scales.

sustainability.gov I THE FEDERAL SUSTAINABILITY PLAN 1

Net Zero by 2050 A Roadmap for the Global Energy Sector

The Building Electrification Technology Roadmap (BETR) A BETR Path to Decarbonization for California Efficiency Programs Technical status, barriers, and paths to advancing electrification technologies in residential and commercial buildings.

GUIDE: BEST PRACTICES FOR ACHIEVING ZERO OVER TIME FOR BUILDING PORTFOLIOS BY MATT JUNGCLAUS, ALISA PETERSEN, AND CARA CARMICHAEL

Prepared By: Alexi Miller and Cathy Higgins New Buildings Institute

January 2021

In Partnership with

With Sponsorship From:

Level(s) - A common EU framework of core sustainability indicators for office and residential buildings

Part 3: How to make performance assessments using Level(s)

(Beta v1.0)

Nicholas Dodd, Mauro Cordella, Marzia Traverso, Shane Donatello (Unit B5)

August 2017

EUR 28898 EN

Reducing Embodied Carbon in Buildings Low-Cost, High-Value Opportunities

Report / July 2021

GlobalABC Roadmap for Buildings and Construction 2020-2050 Towards a zero-emission, efficient, and resilient buildings and construction sector

Decarbonizing construction Guidance for investors and developers to reduce embodied carbon

Federal Sustainability Plan Catalyzing America’s Clean Energy Industries and Jobs December 2021

MINUTES


LAS VEGAS, NV Wednesday, February 2, 2022

Note: These draft minutes have not been approved and are not the official record until approved by the Board of Directors.

6BBOD OPEN SESSION AGENDA SUNDAY 2022 JUNE 26

TABLE OF CONTENTS Board of Directors Meeting

Wednesday, February 2, 2022

CALL TO ORDER ............................................................................................................................... 2 CODE OF ETHICS .............................................................................................................................. 2 COMMITMENT TO CARE .................................................................................................................. 2 ROLL CALL/INTRODUCTIONS ........................................................................................................... 2 REVIEW OF MEETING AGENDA ........................................................................................................ 2 OPEN SESSION - ADDRESSES TO THE BOARD OF DIRECTORS ............................................................ 2 COUNCIL REPORTS ..................................................................................................................... 2-12 MEMBERS COUNCIL ................................................................................................................. 2-4 PUBLISHING AND EDUCATION COUNCIL ................................................................................... 4-7 TECHNOLOGY COUNCIL .......................................................................................................... 7-12 COMMITTEE REPORTS .............................................................................................................. 12-18 DEVELOPMENT COMMITTEE ..................................................................................................... 12 EXECUTIVE COMMITTEE ....................................................................................................... 12-15 JANUARY 29, 2022 ................................................................................................................ 12 FEBRUARY 2, 2022 ........................................................................................................... 12-15 BUILDING EQ ........................................................................................................................ 15-16 SOCIETY RULES COMMITTEE ................................................................................................. 16-17 AUDIT COMMITTEE ................................................................................................................... 17 PRESIDENTIAL AD HOC COMMITTEE AND BOD TASK GROUP REPORTS ..................................... 17-22 DECARBONIZATION THINK TANK .......................................................................................... 17-18 BOD COMPOSITION AND LEADERSHIP SUBCOMMITTEE ............................................................ 18 BOD OPERATIONAL STREAMLINING SUBCOMMITTEE ........................................................... 18-22 NEW BUSINESS ......................................................................................................................... 22-23 REPORT OF THE 2022 ASHRAE WINTER CONFERENCE ................................................................ 22 ACTION ITEM REQUEST ............................................................................................................. 22 GLOBAL ABC .............................................................................................................................. 23 UPCOMING MEETINGS .................................................................................................................. 23 EXECUTIVE SESSION ...................................................................................................................... 23 ADJOURNMENT ............................................................................................................................. 23

PRINCIPAL APPROVED MOTIONS Board of Directors Meeting


No. - Pg. Motion 1 - 2 That Members Council recommends to the Board of Directors that ROB 1.201.027

Travel Reimbursement Policy, section 1.201.027.4 Conditions, be revised as shown below: 5. When the member stays overnight at a destination solely to use a reduced

fare, the traveler may request reimbursement for the fare paid plus the amount paid for the additional lodging and meal expenses. In those cases where more than one night's stay-over would give a reduced airfare, approval may be authorized by the Coordinating Officer.

6. If the most economical fare is of the type where a cost is involved for changes in travel plans, ASHRAE will reimburse the member for such costs where the change in travel plans results from unforeseen changes in the scheduled meeting or event

7. Reimbursement related to travel during a World Health Organization defined emergency (such as but not limited to, global pandemic)

a. Approved travelers must comply with Public Health Guidance, follow all local regulatory and statutory requirements and recommendations for social distancing, wearing of masks and other personal protection equipment (PPE), administrative measures, circulation of occupants, reduced occupancy, hygiene, and sanitation.

b. If a medical test is required by a government or other official entity in order for an approved individual to travel for ASHRAE, Society will cover the cost of that test.

c. Applicable Society travel insurance coverage will be enforced. For example, ASHRAE’s current travel insurance typically covers hospitalization costs, but will not cover any cost related to extended stays for medical reasons (cost of room and board, flight cancellation fees, loss of revenues, etc.).

d. If an approved traveler needs to cancel travel arrangements, Society will not reimburse the associated costs. If airfare is purchased through ASHRAE’s travel agency, then a cancelled flight may be credited to the individual for future travel. If an approved traveler makes travel arrangements outside of ASHRAE’s travel agency, any cancellation fees will be the responsibility of the individual. Using Society’s travel agency is voluntary, but strongly encouraged.

e. Approved travelers who incur additional expenses assume responsibility for those costs.

2 - 3 That Members Council recommends to the Board of Directors that ROB 1.201.027 Travel Reimbursement Policy, section 1.201.027.4 Conditions, be revised as shown below: 5. When the member stays overnight at a destination solely to use a reduced

fare, the traveler may request reimbursement for the airfare paid plus the amount paid for the additional lodging and meal expenses. In those cases

where more than one night's stay-over would give a reduced airfare, approval may be authorized by the Coordinating Officer.

6. If the most economical fare is of the type where a cost is involved for changes in travel plans, ASHRAE will reimburse the member for such costs where the change in travel plans results from unforeseen changes in the scheduled meeting or event.

7. Reimbursement related to travel during a World Health

Organization defined emergency (such as but not limited to, global pandemic)

a. Approved travelers must comply with Public Health Guidance from ASHRAE’s Epidemic Task Force, follow all local regulatory and statutory requirements and recommendations for social distancing, wearing of masks and other personal protection equipment (PPE), administrative measures, circulation of occupants, reduced occupancy, hygiene, and sanitation.





3 - 4 That Members Council recommends to the Board of Directors that ASHRAE will provide

a 10% discount to new members when five (5) or more employees of the same company sign up at the same time, this applies to full dues paying members.

4 - 4 That PEC recommends $550,000 be provided from the General Reserve Fund for SY 21-22 and SY 22-23 to implement TFBD recommendations to the BOD, and which will be used to support education, publications, and communication on building decarbonization.

6 - 5 That MOTION 4 be amended as follows: PEC recommends $550,000 be provided from the Reserve Fund for SY 21-22

and SY 22-23 to implement TFBD recommendations to the BOD, and which will be used to support education, publications, and communication on building decarbonization. approve funding the Task Force on Building Decarbonization for the rest of SY 21-22 with $300K from the general budget for products that are being developed on the subject of decarbonization.

7 - 6 That MOTION 4 be amended as follows:

PEC recommends $550,000 be provided from the General Reserve Fund for SY 21-22 and SY 22-23 to implement TFBD recommendations to the BOD, and which will be used to support education, publications, and communication on building decarbonization.

8 - 6 That PEC recommends the BOD approve an addition to the Rules of the Board (ROB) as shown in ATTACHMENT A.

9 - 6 That PEC recommends the BOD approve an addition to the Rules of the Board (ROB) as shown in ATTACHMENT B.

10 - 7 That Standards Committee recommends that BSR BSR/ASHRAE/IES Addendum cb (TPS Change) to ANSI/ASHRAE/IES Standard 90.1- Energy Standard for Buildings Except Low- Rise Residential Buildings, be approved for publication.

11 - 7 That Standards Committee recommends that BSR/ASHRAE Standard 118.2-2006R, Method of Testing for Rating Residential Water Heaters and Residential-Duty Commercial Water Heaters, be approved for publication.

12 - 7 That Standards Committee recommends that the following Title, Purpose and Scope (TPS) be approved and that a new Standard Project Committee be formed:

Title: Evaluating Greenhouse Gas (GHG) and Carbon Emissions in Building Design, Construction and Operation. Purpose: This standard establishes how to measure and verify the GHG and carbon emissions of a building or group of buildings over the entire life-cycle. This standard provides consistent procedures and data to be referenced by other standards that address new and existing building performance. Scope: This standard covers: 1. existing buildings, new buildings, groups of buildings, or portions of buildings 2. determination, including calculation methodology, and expression of the building(s) zero net GHG and zero net carbon status for building operation 3. GHG and carbon emissions associated with flows across the site boundary and off-site credited flows 4. embodied GHG and carbon emissions of building materials and systems. This standard does not: 1. establish building GHG and carbon emission goals or limits 2. provide design guidance or design requirements

13 - 9 That Technology Council recommends that ASHRAE jointly sponsor ASHRAE Standard 209, Energy Simulation Aided Design for Buildings except Low-Rise Residential Buildings, with IBPSA (International Building Performance Simulation Association), with ASHRAE as the lead cosponsor following ASHRAE’s ANSI development procedures.

14 - 9 That The following motions be approved as a consent agenda:

Technology Council recommends that $225,000 be added to the 2022-23 Society Year Technology Council proposed capital budget for the automation of the research process.

Technology Council recommends to the Board of Directors that

$125,000 be added to the 22-23 Society Year Technology Council proposed capital budget for the automation of the Functional Group Evaluation and Functional Activity Forms.

15 - 9 That The following motions be approved as a consent agenda:

Technology Council recommends that changes to PASA Section 7.2.4, Voting Requirements for Standards Actions, and Definitions, be approved as shown below:

PASA: 7.2.4 Voting Requirements for Standards Actions When a PC considers a vote to recommend publication/public review or publication with knowledge of unresolved objections of a new, revised, reaffirmed standard, or withdrawal of a standard or reaffirming a prior standards action vote, the PC shall comply with Sections 7.2.4.1-7.2.4.6. Definitions: standards action vote: an action recommending or approving publication or publication public review of a new, revised, or reaffirmed Standard, Guideline, or portion thereof or withdrawal of a published Standard, Guideline or portion thereof. Committee (ExCom). Each version of an Issue Brief will contain the statement, “This version expires one year after the date of approval.” (07-01- 31-23B)

1.300.002 Initiation: Any ASHRAE officer, member, committee or council, or any responsible outside entity may suggest issues for which an ASHRAE Position Document or Public Policy Issue Brief should be developed or may suggest whether existing ASHRAE documents should be revised, withdrawn, or rescinded.

a. Position Document requests should be sent to the Technology Council chair for consideration. Position Documents are produced using the procedures and forms located in the Technology Council MOP. Position Documents are evaluated by Technology Council at intervals not to exceed 30 months. b. Public Policy Issue Brief requests are sent to Government Affairs Committee for consideration. Government Affairs Committee shall make recommendations to create a new PPIB; re-affirm, amend, or expire and remove existing PPIBs. PPIBs

are developed by the Government Affairs Committee. PPIB’s are developed using the procedures located in the Government Affairs Committee MOP. PPIBs are evaluated by Government Affairs Committee at intervals not to exceed 12 months.

1.300.003 Approval 1.300.03.1 Technology Council recommends publication of Position Documents including changes, to the Board of Directors for approval.

1.300.03.2 Technology Council approves re-affirmation or withdrawal of Position Documents and reports to the Board of Directors for information.

1.300.03.3 The Board of Directors acts on Technology Council recommendations for publication of Position Documents.

1.300.03.4 GAC shall send newly developed, revised or reaffirmed PPIBs for After review and approval by Technology Council or its designee. After review by Technology Council or its designee, comments shall be sent to the GAC, and the GAC shall communicate to Technology Council how it has addressed comments received. GAC shall submit each revision, reaffirmation or withdrawal of existing PPIBs as an information item to ExCom. The GAC shall submit any new PPIBs Public Policy Issue Brief’s shall be sent to ExCom for approval, along with background information describing how it addressed comments received from Technology Council or its designee. Upon approval, information copies shall be forwarded to the Board of Directors, Members Council and Technology Council.

1.300.004 Archiving, Publication and Distribution 1.300.004.1 Position Documents

A. The Technology Department shall maintain information concerning the history of development and approval of Position Documents. B Position Documents are reviewed every 30 months and are automatically withdrawn if not reaffirmed or revised within 36 months of issue. Each version of a Position Document will contain the expiration date on the cover. C. The Publications and Education Department shall be responsible for final editing, publication and distribution of Position Documents. D. Current Position Documents will be posted on the ASHRAE website for free download. E. Technology Council shall maintain the current list of Position Documents on the ASHRAE website.

1.300.004.2 Public Policy Issue Briefs A. Government Affairs Committee shall manage the current list of Public Policy Issue Briefs by evaluating each at least on an annual basis and formally decide to re-affirm, amend, or let expire and remove, each

brief, subject to the approval of the Executive Committee of the ASHRAE Board of Directors. B. The Government Affairs Committee shall be responsible for archiving, publication and distribution of Public Policy Issue Briefs. GAC shall maintain the current list of approved PPIBs on the ASHRAE website. Each version of a PPIB will contain a statement indicating when it expires and shall not be longer than one year after approval.

Technology Council recommends to the Board of Directors that

2.406.001 Scope and Purpose (EHC), be revised as shown:

2.406.001 Scope and Purpose This committee shall be responsible for identifying major environmental health trends impacting the practice of HVAC&R, informing the ASHRAE leadership and membership of these trends and their potential impacts, and making recommendations on new activities and policies in response to these trends. In addition, this committee shall serve as a resource to the Society on activities and issues that relate to environmental health impacts of building environmental control technologies including but not limited to ventilation, and thermal conditioning. (ROB2.406.001).

16 - 11 That Technology Council recommends to the Board of Directors that the ASHRAE PD on Indoor Carbon Dioxide be approved as shown in ATTACHMENT C.

17 - 12 That the Executive Committee recommends that the Board of Directors approve a meeting of the Board of Directors outside of North America in the Fall of 2022.

18 - 15 That Building EQ Committee recommends that the BOD approve up to $15,000 for the addition of carbon metrics to the Building EQ Portal.

19 - 16 That Society Rules Committee recommends to the BOD that the following revisions be made to the ROB as presented in ATTACHMENTS D-I: A. That ROB Section 3.400 Manual of Procedures for Officers and Directors be

removed from the ROB and considered as a separate document. B. That ROB Volume 3 be renamed as Standing Rules for Membership. C. That ROB Section 2.200.006 be removed from the ROB as the O&D MOP no

longer exists in ROB Volume 3. D. That ROB Section 2.105.002.2 Approval of MOPs be revised as presented. E. That ROB Volume 4 be removed from the ROB and all items be relocated or

deleted as presented. F. That new ROB Section 2.200.010 be added to 2.200 BOARD OF DIRECTORS

to include who the BOD Elects. 20 - 17 That the draft ASHRAE Rules of Order document in ATTACHMENT J and the draft

ASHRAE Quick Reference Guide in ATTACHMENT K be approved for use during ASHRAE meetings effective July 1, 2022.

21 - 18 That the agenda template in ATTACHMENT M be used as the starting document for BOD agendas.

22 - 19 That ROB 2.303.002.5 be edited as shown below:

This council may approve research projects, within the Board-approved research budget, up to a total project cost not to exceed $500,000 $250,000 . Within this limit, this council may delegate project approval authority to the Research Administration Committee. Technology Council may ask for BOD review on projects if they deem it necessary.

23 - 19 That Technology Council, Standards Committee, the BOD Operational Streamlining Subcommittee, and SRC develop motion(s) to change the Standards Approval process such that the BOD is removed from providing approval for the majority of Standards.

24 - 19 That Technology Council, the BOD Operational Streamlining Subcommittee, and SRC make revisions to the ROB to have new Standards and Guidelines development approval reside with Technology Council in lieu of the BOD.

26 - 20 That Honors and Awards review which awards should be approved by the BOD due to the prestige of the award and propose changes to the ROB for presentation to the BOD for approval.

28 - 21 That MOTION 27: That Vice Presidents be removed as Chair and Vice Chair of Pub and Ed Council

and Tech Council be referred to the BOD Composition and Leadership Subcommittee.

29 - 23 That ASHRAE become a member of the United Nations Global Alliance for Buildings and Construction (Global ABC).

ACTION ITEMS Board of Directors Meeting


No. - Pg. Responsibility Summary of Action Status Goal Date 1 - 17 Staff Distribute the most up to date version of the ROB and

rules of order.

2 - 22 Khankari, Glesne, Giesler, Gray,

Rakheja

Develop recommendations for next steps to “make ASHRAE a household name,” as well as where in the present ASHRAE structure these actions could take place.

MINUTES BOARD OF DIRECTORS MEETING


MEMBERS PRESENT: Mick Schwedler, President Farooq Mehboob, President-Elect* Ginger Scoggins, Treasurer Don Brandt, Vice President Dunstan Macauley, Vice President Sarah Maston, Vice President Tim McGinn, Vice President* Jeff Littleton, Secretary Steven Sill, Region I DRC* Ronald Gagnon, Region II DRC Mark Tome, Region III DRC Steve Marek, Region IV DRC* Doug Zentz, Region V DRC* Rick Hermans, Region VI DRC Chris Gray, Region VII DRC Randy Schrecengost, Region VIII DRC*

Tyler Glesne, Region IX DRC Devin Abellon, Region X DRC Eileen Jensen, Region XI DRC Robin Bryant, Region XII DRC Apichit Lumlertpongpana, Region XIII DRC* Andres Sepulveda, Region XIV DRC Richie Mittal, RAL DRC* Kelley Cramm, DAL Wade Conlan, DAL Dru Crawley, DAL Ken Fulk, DAL Art Giesler, DAL Jaap Hogeling, DAL* Kishor Khankari, DAL* Adrienne Thomle, DAL Ashish Rakheja, DAL*

GUESTS PRESENT: Douglas Fick Edwardo Maldonado Alfred Uzokwe, Jr. John Constantinide Doug Cochrane Akshay Bhargava Zach DeLuke Austin Hochstetler Harrison Kesling Billy Austin Susanna Hanson Trent Hunt

Jim Wolf Bill McQuade MJ Ayyampudur Michael Patton Vinod Vgnugopal Aayley Bocker-Lauridson Joshuah Vasudevan Mary Giesler Dennis Knight Eman Sherif Niss Feiner

Bryan Holcomb* Chandra Sekhar* Craig Wray* Andy Persily* Jim Lutz* Heitor Tremea Nohad Boudani Darryl Boyce* Bill Bahnfleth* Steve Rosenstock* David Underwood*

STAFF PRESENT: Candace DeVaughn, Manager - Board Services Chandrias Jolly, Assistant Mgr. - Board Services Joyce Abrams, Director - Member Services Vanita Gupta, Director - Marketing Kim Mitchell, Chief Development Officer Mark Owen, Director - Publications & Education Alice Yates, Director - Govt. Affairs

Stephanie Reiniche, Director - Technology Craig Wright, Director - Finance Dustin Mason, Development Manager Vickie Grant, Manager - Region Activities Lilas Pratt, Manager - Special Projects Connor Barbaree, Sr. Manager - Standards Tony Giometti, Sr. Mgr. - Conference Programs * Heather Kennedy, Editor - ASHRAE Handbook*


Board of Directors Minutes Wednesday, February 2, 2022 Page 2

CALL TO ORDER

Mr. Schwedler called the meeting to order at 2:00 pm.

CODE OF ETHICS

Mr. Schwedler read the code of ethics statement and advised that the full code of ethics statement and core values is available online.

COMMITMENT TO CARE

Mr. Schwedler read the commitment to care.

ROLL CALL/INTRODUCTIONS

Roll call was conducted. Members, guests, and staff were in attendance as noted above.


Mr. Schwedler reviewed the meeting agenda. ‘Global ABC’ was added to New Business.

OPEN SESSION - ADDRESSES TO THE BOARD OF DIRECTORS

There were no comments submitted or made.

COUNCIL REPORTS

MEMBERS COUNCIL


1. Members Council recommends to the Board of Directors that ROB 1.201.027 Travel Reimbursement Policy, section 1.201.027.4 Conditions, be revised as shown below:

5. When the member stays overnight at a destination solely to use a reduced fare, the traveler may request reimbursement for the fare paid plus the amount paid for the additional lodging and meal expenses. In those cases where more than one night's stay-over would give a reduced airfare, approval may be authorized by the Coordinating Officer.

6. If the most economical fare is of the type where a cost is involved for changes in travel plans, ASHRAE will reimburse the member for such costs where the change in travel plans results from unforeseen changes in the scheduled meeting or event

7. Reimbursement related to travel during a World Health Organization defined emergency (such as but not limited to, global pandemic)

a. Approved travelers must comply with Public Health Guidance from ASHRAE’s Epidemic Task Force, follow all local regulatory and statutory requirements and recommendations for social distancing, wearing of masks and other personal protection equipment (PPE), administrative measures, circulation of occupants, reduced occupancy, hygiene, and sanitation.


c. Applicable Society travel insurance coverage will be enforced. For example, ASHRAE’s current travel insurance typically covers hospitalization costs, but will


not cover any cost related to extended stays for medical reasons (cost of room and board, flight cancellation fees, loss of revenues, etc.).



Mr. Mehboob reported that the Board of Directors assigned an action item to Members Council and the Society Rules Committee (SRC) to update the current transportation policy to address how COVID related risks are disclosed and how costs are reimbursed. Expenses as a result of quarantine should also be addressed. The above motion was reviewed by SRC.

There was discussion of the inclusion of the work and recommendations of the ETF in the policy.

Mr. Giesler moved and Mr. Gagnon seconded that

2. MOTION 1 be amended as shown below:

Members Council recommends to the Board of Directors that ROB 1.201.027 Travel Reimbursement Policy, section 1.201.027.4 Conditions, be revised as shown below:

5. When the member stays overnight at a destination solely to use a reduced fare, the traveler may request reimbursement for the airfare paid plus the amount paid for the additional lodging and meal expenses. In those cases where more than one night's stay-over would give a reduced airfare, approval may be authorized by the Coordinating Officer.

6. If the most economical fare is of the type where a cost is involved for changes in travel plans, ASHRAE will reimburse the member for such costs where the change in travel plans results from unforeseen changes in the scheduled meeting or event.

7. Reimbursement related to travel during a World Health Organization defined

emergency (such as but not limited to, global pandemic) a. Approved travelers must comply with Public Health Guidance from ASHRAE’s

Epidemic Task Force, follow all local regulatory and statutory requirements and recommendations for social distancing, wearing of masks and other personal protection equipment (PPE), administrative measures, circulation of occupants, reduced occupancy, hygiene, and sanitation.



d. If an approved traveler needs to cancel travel arrangements, Society will not reimburse the associated costs. If airfare is purchased through ASHRAE’s travel agency, then a cancelled flight may be credited to the individual for future travel. If an approved traveler makes travel arrangements outside of ASHRAE’s travel


agency, any cancellation fees will be the responsibility of the individual. Using Society’s travel agency is voluntary, but strongly encouraged.


Ms. Cramm spoke against the amendment. She stated that the policy should reference who the public health guidance is coming from.

Mr. Giesler responded that by leaving it open, it allows members to receive guidance from the appropriate bodies in their area or country.

MOTION 2 PASSED (Voice Vote, CNV). Ms. Cramm voted against the motion.

AMENDED MOTION 1 PASSED (Voice Vote, CNV). Ms. Cramm voted against the motion.


3. Members Council recommends to the Board of Directors that ASHRAE will provide a 10% discount to new members when five (5) or more employees of the same company sign up at the same time, this applies to full dues paying members.

Mr. Mehboob reported that this action will help strengthen the membership numbers in these challenging times. ASHRAE already has in place a similar concept for group discounts on training courses.

He stated that this is intended to be a one-time discount for new members. Only full dues paying members will receive the discount and the intention is that all five employees be dues paying members.

Ms. Abrams added that the intent is that the five members sign up in one transaction.


Mr. Mehboob reported that the Council approved the charter of three new student branches in Region X and RAL.

He reported that Members Council reviewed the process for tracking, assigning, and responding to CRC motions. With the help of staff, a new process was developed and was attached to the Council’s report to the BOD. Using the new process, members will get responses within six months. He thanked staff as the burden of the new process will fall on their shoulders.

PUBLISHING AND EDUCATION COUNCIL

Mr. Brandt moved that

4. PEC recommends the BOD approve funding the Task Force on Building Decarbonization for the rest of SY 21-22 with $300K from the general budget for products that are being developed on the subject of decarbonization.

Mr. Brandt reported that the task force has not been funded since being formed in February 2021. As they have developed content it has been put on hold. The immediate need is PTAR on Smart Grid - building interface, starting a decarbonization standard and adding addendum to Standards 90.1 and 90.2 (not necessarily in order of priority). The funding will be split between the Publishing and


Education and Technology departments. The motion was discussed and reviewed by Professional Development Fiscal Subcommittees and then approved by the PEC.

Mr. Mehboob stated that the motion states that the funding is for the TFBD. The Task Force is not a standing body, so the funding should go to the Councils to actually do the work. He suggested that the motion be amended slightly.

Mr. Mehboob moved and Mr. Macauley amended that

5. MOTION 4 be amended as follows:

PEC recommends the BOD approve funding the products and services for the Task Force on Building Decarbonization for the rest of SY 21-22 with $300K from the general budget for products that are being developed on the subject of decarbonization.

Mr. Brandt spoke against the amendment. He stated that the original motion references products.

Mr. Hermans spoke in favor of the amendment. He stated that some of what is being suggested in the background can’t be done.

Ms. Cramm spoke against the amendment and stated that it is very confusing and that the additional language is not necessary.

MOTION 5 FAILED (14:15:0, CNV).

Discussion on the original motion resumed.

Mr. Gray spoke in favor of the motion.

Mr. Gray moved and Ms. Bryant seconded that


PEC recommends $550,000 be provided from the Reserve Fund for SY 21-22 and SY 22-23 to implement TFBD recommendations to the BOD, and which will be used to support education, publications, and communication on building decarbonization. approve funding the Task Force on Building Decarbonization for the rest of SY 21-22 with $300K from the general budget for products that are being developed on the subject of decarbonization.

Mr. Gray reported that the Task Force has not been funded since being formed in February 2021. As they have developed content it has been put on hold and will be used to support education, publications, and communication on building decarbonization.

This motion was approved by the TFBD on a unanimous vote of 8-0-0, with both co-chairs voting.

Mr. Mehboob spoke in favor of the amended motion. He stated that language is a lot clearer and addresses concerns that many had.


There was discussion of amended motion 4.


Mr. Mehboob asked why the funds needed to come from the Reserve Fund. Will that affect balances of the Reserve Fund?

Ms. Scoggins responded that if the funds come from the reserves and are not tied to operating expenses, unused funds could be rolled over year to year. She also reported that the reserves are nearly back to the 2/3 requirement.

Ms. Scoggins moved and Mr. Giesler seconded that


PEC recommends $550,000 be provided from the General Reserve Fund for SY 21-22 and SY 22-23 to implement TFBD recommendations to the BOD, and which will be used to support education, publications, and communication on building decarbonization.


There was discussion of amended MOTION 4.

Mr. Knight spoke in favor of the motion.

Mr. Hermans asked if the effect of the motion would be to draw the $550K from the Reserve Fund and if not spent roll over to the next year?

Ms. Scoggins responded that in the past, when funds were requested and not used in the year they were requested, they would roll over to the next year for use on that specific initiative.

AMENDED MOTION 4 PASSED (Unanimous Voice Vote, CNV).


8. PEC recommends the BOD approve an addition to the Rules of the Board (ROB) as shown in ATTACHMENT A.

Mr. Brandt reported that the proposed edits are to a section of the ROB that addresses how to list member’s names on business cards. This can only be controlled in ASHRAE publications.

The motion has been reviewed by SRC.



9. PEC recommends the BOD approve an addition to the Rules of the Board (ROB) as shown in ATTACHMENT B.

Mr. Brandt reported that the motion came up from the Publishing Committee. The proposed edits remove references to High Performance Buildings magazine. This is a clean-up motion and has been reviewed by SRC.

MOTION 9 PASSED (Unanimous Voice vote, CNV).


Mr. Brandt reported that the Council dealt with a number of referrals from other councils; the results of that work were included in the Council’s report to the BOD. Reports from committees reporting to PEC, including updates on their MBOs, is also included in the report.

TECHNOLOGY COUNCIL

Ms. Maston reported that the publication motions presented below are addenda that have unresolved objectors, negative project committee votes with reason, or a threat of legal action. These motions are preceded by formally voted recommendations from the project committees and Standards Committee. The rules do not require a vote from Technology Council. Appeals procedures now allow for consideration of an appeal of a BOD standards action or inaction only if the negative vote or unresolved comment is based solely upon procedural grounds.

A reminder to Board members - members are to review these motions for adherence to ASHRAE’s Procedures for Standards Actions (PASA) and ANSI Essential Requirements and not technical content. If the BOD disapproves a Standards Committee Document for publication, please minute the detailed reason(s) for the record.

A summary of unresolved commenters and/or negative project committee votes on these publication drafts is included in the analysis sheets that were distributed prior to the meeting. By default, all Standards Committee Documents will be processed by our ANSI Audited Designator procedures unless otherwise indicated by the Board. In all cases, the fiscal impact for publication drafts is within existing budgets.

Ms. Maston moved that

10. Standards Committee recommends that BSR BSR/ASHRAE/IES Addendum cb (TPS Change) to ANSI/ASHRAE/IES Standard 90.1- Energy Standard for Buildings Except Low-Rise Residential Buildings, be approved for publication.

MOTION 10 PASSED (Voice Vote, CNV). Mr. Hermans abstained because he was a past member of 90.1 and was an unresolved commenter. Ms. Maston moved that 11. Standards Committee recommends that BSR/ASHRAE Standard 118.2-2006R, Method of Testing

for Rating Residential Water Heaters and Residential-Duty Commercial Water Heaters, be approved for publication.

MOTION 11 PASSED (Unanimous Voice Vote, CNV). Ms. Maston moved that 12. Standards Committee recommends that the following Title, Purpose and Scope (TPS) be

approved and that a new Standard Project Committee be formed:

Title: Evaluating Greenhouse Gas (GHG) and Carbon Emissions in Building Design, Construction and Operation.


Purpose: This standard establishes how to measure and verify the GHG and carbon emissions of a building or group of buildings over the entire life-cycle. This standard provides consistent procedures and data to be referenced by other standards that address new and existing building performance. Scope: This standard covers: 1. existing buildings, new buildings, groups of buildings, or portions of buildings 2. determination, including calculation methodology, and expression of the building(s) zero net GHG and zero net carbon status for building operation 3. GHG and carbon emissions associated with flows across the site boundary and off-site credited flows 4. embodied GHG and carbon emissions of building materials and systems. This standard does not: 1. establish building GHG and carbon emission goals or limits 2. provide design guidance or design requirements

Mr. Mehboob stated that he was generally in favor of the motion. He stated that Society’s partner ICC is developing a decarbonization standard and Mr. Littleton reported that they are interested in partnering with Society on that standard. Is this something we are doing on our own? Will this work be done in house, or will consultants be hired? Ms. Maston responded that her understanding is that the work will be done independently. Will continue to work with ICC on an agreement. Society is going in our own direction while still investigating ways to further partner with ICC. She reported that, if approved, this TPS would follow the normal standards approval process. Ms. Reiniche suggested that funds could be requested from the recently approved motion to expedite the standard development process. Mr. Mehboob asked the following questions - How long do we think those negotiations will go on with ICC? How much of a deep dive into those approved funds would this motion require? Do we not have members who can do this work? Mr. Schwedler responded that a number of people met with ICC. ICC plans to have their CEO contact Mr. Littleton. It is unclear how long negotiations will take. The TPS would go through the typical standards approval process. From a cost standpoint, there will be both staff and member time. Mr. Hermans suggested that approval of this TPS could negatively impact negotiations with ICC. MOTION 12 PASSED (Unanimous Voice Vote, CNV). Mr. Mehboob abstained. He stated that he was not clear on the cost for hiring outside consultants or on the status of negotiations with ICC.


Ms. Maston moved that 13. Technology Council recommends that ASHRAE jointly sponsor ASHRAE Standard 209,

Energy Simulation Aided Design for Buildings except Low-Rise Residential Buildings, with IBPSA (International Building Performance Simulation Association), with ASHRAE as the lead cosponsor following ASHRAE’s ANSI development procedures.

MOTION 13 PASSED (Voice Vote, CNV). Mr. Crawley abstained because he is a member of the IBPSA Board. Ms. Maston moved that 14. The following motions be approved as a consent agenda:

Technology Council recommends that $225,000 be added to the 2022-23 Society Year Technology Council proposed capital budget for the automation of the research process.

Technology Council recommends to the Board of Directors that $125,000 be added

to the 22-23 Society Year Technology Council proposed capital budget for the automation of the Functional Group Evaluation and Functional Activity Forms.

Mr. Mehboob spoke in favor of the motion. He suggested that Society should automate processes and get away from the manual processes and the time and effort they take. MOTION 14 PASSED (Unanimous Voice Vote, CNV). Ms. Maston moved that 15. The following motions be approved as a consent agenda:

Technology Council recommends that changes to PASA Section 7.2.4, Voting Requirements for Standards Actions, and Definitions, be approved as shown below:

PASA: 7.2.4 Voting Requirements for Standards Actions When a PC considers a vote to recommend publication/public review or publication with knowledge of unresolved objections of a new, revised, reaffirmed standard, or withdrawal of a standard or reaffirming a prior standards action vote, the PC shall comply with Sections 7.2.4.1-7.2.4.6. Definitions: standards action vote: an action recommending or approving publication or publication public review of a new, revised, or reaffirmed Standard, Guideline, or portion thereof or withdrawal of a published Standard, Guideline or portion thereof.


Committee (ExCom). Each version of an Issue Brief will contain the statement, “This version expires one year after the date of approval.” (07-01- 31-23B)

1.300.002 Initiation: Any ASHRAE officer, member, committee or council, or any responsible outside entity may suggest issues for which an ASHRAE Position Document or Public Policy Issue Brief should be developed or may suggest whether existing ASHRAE documents should be revised, withdrawn, or rescinded.

a. Position Document requests should be sent to the Technology Council chair for consideration. Position Documents are produced using the procedures and forms located in the Technology Council MOP. Position Documents are evaluated by Technology Council at intervals not to exceed 30 months. b. Public Policy Issue Brief requests are sent to Government Affairs Committee for consideration. Government Affairs Committee shall make recommendations to create a new PPIB; re-affirm, amend, or expire and remove existing PPIBs. PPIBs are developed by the Government Affairs Committee. PPIB’s are developed using the procedures located in the Government Affairs Committee MOP. PPIBs are evaluated by Government Affairs Committee at intervals not to exceed 12 months.

1.300.003 Approval 1.300.03.1 Technology Council recommends publication of Position Documents including changes, to the Board of Directors for approval.

1.300.03.2 Technology Council approves re-affirmation or withdrawal of Position Documents and reports to the Board of Directors for information.

1.300.03.3 The Board of Directors acts on Technology Council recommendations for publication of Position Documents.

1.300.03.4 GAC shall send newly developed, revised or reaffirmed PPIBs for After review and approval by Technology Council or its designee. After review by Technology Council or its designee, comments shall be sent to the GAC, and the GAC shall communicate to Technology Council how it has addressed comments received. GAC shall submit each revision, reaffirmation or withdrawal of existing PPIBs as an information item to ExCom. The GAC shall submit any new PPIBs Public Policy Issue Brief’s shall be sent to ExCom for approval, along with background information describing how it addressed comments received from Technology Council or its designee. Upon approval, information copies shall be forwarded to the Board of Directors, Members Council and Technology Council.

1.300.004 Archiving, Publication and Distribution 1.300.004.1 Position Documents

A. The Technology Department shall maintain information concerning the history of development and approval of Position Documents.


B. Position Documents are reviewed every 30 months and are automatically withdrawn if not reaffirmed or revised within 36 months of issue. Each version of a Position Document will contain the expiration date on the cover. C. The Publications and Education Department shall be responsible for final editing, publication and distribution of Position Documents. D. Current Position Documents will be posted on the ASHRAE website for free download. E. Technology Council shall maintain the current list of Position Documents on the ASHRAE website.

1.300.004.2 Public Policy Issue Briefs A. Government Affairs Committee shall manage the current list of Public Policy Issue Briefs by evaluating each at least on an annual basis and formally decide to re-affirm, amend, or let expire and remove, each brief, subject to the approval of the Executive Committee of the ASHRAE Board of Directors. B. The Government Affairs Committee shall be responsible for archiving, publication and distribution of Public Policy Issue Briefs. GAC shall maintain the current list of approved PPIBs on the ASHRAE website. Each version of a PPIB will contain a statement indicating when it expires and shall not be longer than one year after approval.

Technology Council recommends to the Board of Directors that 2.406.001 Scope and

Purpose (EHC), be revised as shown:

2.406.001 Scope and Purpose This committee shall be responsible for identifying major environmental health trends impacting the practice of HVAC&R, informing the ASHRAE leadership and membership of these trends and their potential impacts, and making recommendations on new activities and policies in response to these trends. In addition, this committee shall serve as a resource to the Society on activities and issues that relate to environmental health impacts of building environmental control technologies including but not limited to ventilation, and thermal conditioning. (ROB2.406.001).

MOTION 15 PASSED (Unanimous Voice Vote, CNV). Ms. Maston moved that 16. Technology Council recommends to the Board of Directors that the ASHRAE PD on Indoor

Carbon Dioxide be approved as shown in ATTACHMENT C. MOTION 16 PASSED (Unanimous Voice Vote, CNV). Ms. Maston reported that the Council is working with the ETF as things are sunset and transferred to TCs and standing committees. She reported that the Research Strategic Plan has been released for open consumption. RAC is working with Tech Council to put together a monitoring plan. RAC is also working with the Planning Committee on how to execute the plan.


Mr. McGinn thanked Ms. Maston for chairing the meeting on his behalf; he participated in the meeting remotely but felt that it was best for the chair to be in the room. He stated that Ms. Maston did a great job. COMMITTEE REPORTS DEVELOPMENT COMMITTEE Mr. Wolf reported that the Committee had no recommendations for the BOD’s consideration. He reported that as the Committee goes out in search of future funding that it is very important that all of Society leadership is on board and supporting the committee’s activities. Currently 29 of the 32 BOD members have made pledges or contributions. All BOD members are encouraged to contribute. Being able to tell potential funders that 100% of the ASHRAE BOD contributes is very beneficial. EXECUTIVE COMMITTEE JANUARY 29, 2022 Mr. Schwedler reported that ExCom had no recommendations for the BOD’s consideration. Information items were included in the report attached to the agenda for the BOD’s review. FEBRUARY 2, 2022 Mr. Schwedler moved that 17. The Executive Committee recommends that the Board of Directors approve a meeting of the

Board of Directors outside of North America in the Fall of 2022. Mr. Schwedler reported that ASHRAE has not held a BOD meeting outside of North America since 2016. It is important for ASHRAE to demonstrate its commitment to its global mission by being an active partner outside of North America. Moreover, an international BOD meeting would expand the BOD’s vision and provide a new perspective to its strategic decisions. This motion passed ExCom unanimously. Mr. Gagnon spoke against the motion. He expressed concern with traveling to Egypt and Turkey and stated that the Canadian government has issued a travel advisory for those two countries, advising that citizens not travel there at this time. He stated that Ukraine is not far from Turkey and asked if it was wise to plan the meeting for Fall 2022. Mr. Mehboob reported that the proposal for an international BOD meeting has been discussed extensively at PEAC and AASA. Details and costs of the proposals have also been discussed with Mr. Littleton.


He stated that it is important for the BOD to understand dynamics of grassroots around the world and would be an opportunity for BOD members to mentor grassroots members. The proposed meeting would be in conjunction with the RAL CRC. RAL CRC attendees will be braving the challenges of the day. AASA has endorsed the proposal. Ms. Scoggins reported that when there was an international BOD meeting in Bangkok she was on the fence. After attending she learned so much about other regions outside of North America. Mr. Sepulveda spoke in favor of the motion. He stated that an international BOD meeting would demonstrate that ASHRAE is truly global; the meeting is relevant and would help Society grow. Mr. Gray spoke in favor of the motion. He stated that it is important to consider that 20% of the Society’s membership is outside of the US. He expressed agreement with conducting a meeting outside of North America every five years. Mr. Zentz stated that he was in favor of the spirit of the motion, but not the execution. He stated that ASHRAE is a volunteer organization and the views of volunteers that may not be comfortable traveling to certain parts of the world should be respected. He suggested that there would likely be additional unanticipated costs and asked where those additional funds would come from. Mr. Mehboob responded that the proposed meeting would be hybrid. He stated that he was unable to travel to Las Vegas and that there are a lot of people from around the world who have trouble traveling to North America. He reported that if there are any additional costs beyond what has been requested in the motion that RAL will cover them. Society will not be charged more than $100,000. Mr. Fulk spoke in favor of the spirit of the motion but spoke against the motion because of the time commitment. He expressed concern if the proposal was the most effective use of BOD member’s time. He stated that it would be a total of eight days for BOD members to attend and asked if something could be done to adjust the schedule to make the time spent there shorter. He stated that he wants to be respectful of time and expenses as much as possible. Mr. Rakheja spoke in favor of the motion. He stated that the global summit that is planned in conjunction with the RAL CRC and BOD meeting would provide visibility. He stated that he did not anticipate travel risks and that members will be attending from all over the world. He spoke in favor of compressing the timeline and stated that being away from home and work for a week is difficult. Mr. Lumlertpongpana spoke in favor of the motion. He stated that he was the General Chair of the 2016 super CRC and expressed that it was time for the new BOD to meet international Society leaders, learn different cultures, and experience diversity. Mr. Giesler stated that he was in favor of the idea of the motion but had concerns that not all of the costs had been considered. Ms. Bryant spoke in favor of the intent of the motion. She expressed that she loved the diversity and inclusiveness that an international BOD meeting would bring. She suggested that the BOD meeting


could be done in conjunction with the decarbonization conference in Athens and add more power behind the Society’s decarbonization mission. She stated that hosting the meeting in Athens could also help to alleviate some of the concerns expressed with traveling to that area of the world. Ms. Thomle stated that she was in favor of the intent of the motion but that she would be voting against it. She stated that the proposed locations still have very high COVID cases, especially Egypt. She stated that the US State Department advises against traveling to Turkey and Egypt. She expressed that she would not be comfortable traveling to either country alone. Mr. Khankari spoke in favor of the motion. He suggested that BOD members that are also DLs could make official presentations. Ms. Cramm stated that she was on the fence about the motion. She agreed with Mr. Fulk and Mr. Zentz’s concerns. She stated that she gives a lot of time to ASHRAE and it would be a huge stretch to ask her employer to pay for another week of the year where she won’t be working. She expressed her opinion that this was an extravagant proposal and was borderline hypocritical considering recent decarbonization discussions. Mr. Glesne spoke in favor of the motion. He agreed with Ms. Bryant’s suggestion and stated that it would be an incredible eye opener for most of the BOD. Mr. Mittal stated that a lot of work has been done on this proposal. Mr. Feiner stated that if Society is a global organization, then the BOD should travel the globe. He stated that if only 20% of the BOD attends the meeting the optics would be quite poor. He stated that money is finite but if that is the impediment the cost associated with other locations is also very poor. He stated that there needs to be consideration of how the membership of RAL perceives this decision. Ms. Maston stated that she was impressed by the amount of coordination and effort to make this more than just a BOD meeting. She stated that it would be a longer period of time, but that this meeting would take the place of the fall BOD meeting at HQ. She stated that she learned so much this past year virtually attending RAL and Region XIII CRCs and can only imagine how much more she would learn from attending the RAL CRC in person. Mr. Hermans spoke against the motion. He stated that he felt the estimated costs were too low. He suggested that a larger portion of ExCom attend the CRC but stated that sending the entire BOD was probably not a good idea. Mr. Abellon stated that he was generally in favor of the motion. He stated that he had the opportunity to attend the mega CRC in Bangkok and it was eye opening to see the diversity, different cultures, and how our members around the world work through different and similar issues. He stated that it would take a lot of time of North Americans to participate but Society asks that of our international volunteers; doesn’t feel right that our time is seen as more valuable. Mr. Gray spoke in favor of the motion. He stated that the BOD needs to be sensitive that we ask our non-North American members to travel to all of the meetings and conferences held in North America.


He suggested that the BOD, by approval of this motion, share in the struggle of the journey one time, especially in light of the DEI initiatives that members are being asked to embrace.

Mr. Conlan spoke in favor of the motion. He stated that the background references the desire for spouses to attend. He stated that his kids are still in high school, so his spouse would not be able to attend; he suggested that other BOD members might be in a similar position. He stated that BOD members are in all different stages of life, and it would be nice if the meeting was scheduled while school is not in session.

Mr. Knight spoke in favor of the motion. He stated that he has been fortunate to be a DL for over ten years and has had the opportunity to travel and meet international members. He stated that over 90% of the humanity we want to serve lives outside of North America; 88% of the population growth that will occur over the next 30 years will be outside of North America. He expressed his opinion that it is essential to have an international BOD meeting to serve humanity and grow this organization.

Ms. Scoggins spoke in favor of the motion. She suggested that to limit the length of time BOD members will need to travel and spend away from work, attendance at the summit could be limited to ExCom and BOD optional.

Mr. Mehboob responded that Ms. Scoggins’ suggestions are perfectly doable and that the schedule could be reorganized. He stated that the meeting will be hybrid and it is understandable that some members may not be able to attend. He stated that a mega RAL and Region XIV CRC was investigated but to conduct a meeting in Europe would have cost around 1,100 Euros per person which was not affordable for developing economies members.

He stated that the BOD will not be asked for additional funds. RAL was waiting on guidance from the BOD before dates were selected.

Mr. Glesne stated that personal barriers or concerns do not have to do with the BOD or Society. He stated that an international BOD meeting would be difficult but the BOD owes it to the international members to at least try.

MOTION 17 PASSED (21:4:4, CNV).

BUILDING EQ

Mr. McGinn moved that

18. Building EQ Committee recommends that the BOD approve up to $15,000 for the addition ofcarbon metrics to the Building EQ Portal.

Mr. Constantinide reported that the fiscal impact would be spread out over two years, $7,500 this Society Year and $7,500 next Society Year.

It was asked if the proposed initiative could be tied into the TFBD. Mr. Constantinide responded that that the Committee felt this was the most appropriate as the carbon metric is an expansion to the BEQ scope.

Ms. Scoggins spoke in favor of the motion. She stated it was a fantastic idea and not a lot of money.


Mr. Gray spoke in favor of the motion. He stated that the work of the TFBD is focused on creating common definitions to ensure consistency. Mr. Constantinide reported that one downside would be that this motion would not create a new certification, but it could be used for existing certifications. He stated that Society may be the first to have a carbon metric in a rating system. If the motion passes, it can be incorporated into Building EQ and no other rating system would have it. Mr. Conlan spoke in favor of the motion. He stated that as a user of Building EQ he thinks it would be a fantastic addition. Mr. Gagnon spoke in favor of the motion. He stated that carbon metrics are needed in Building EQ. MOTION 18 PASSED (Unanimous Voice Vote, CNV). SOCIETY RULES COMMITTEE Mr. Fick reported that the following motion is being brought forward by the Society Rules Committee in an effort to streamline the ROB. The motion includes multiple steps that have been taken by the committee in order to restructure the ROB in a more simplified format. For ease of understanding, the multiple steps taken by the committee will be presented in alphabetical order. Please note that defeat of one or more parts of the motion may impact the approval and implementation of others. As a result, it is recommended that the following be approved as a consent motion. Mr. Brandt moved that 19. Society Rules Committee recommends to the BOD that the following revisions be made to the

ROB as presented in ATTACHMENTS D-I: A. That ROB Section 3.400 Manual of Procedures for Officers and Directors be removed from

the ROB and considered as a separate document. B. That ROB Volume 3 be renamed as Standing Rules for Membership. C. That ROB Section 2.200.006 be removed from the ROB as the O&D MOP no longer exists in

ROB Volume 3. D. That ROB Section 2.105.002.2 Approval of MOPs be revised as presented. E. That ROB Volume 4 be removed from the ROB and all items be relocated or deleted as

presented. F. That new ROB Section 2.200.010 be added to 2.200 BOARD OF DIRECTORS to include who

the BOD Elects. Members spoke in favor of the motion. It was stated that the motion would shorten, simplify, and streamline the ROB.


MOTION 19 PASSED (Unanimous Voice Vote, CNV). Mr. Brandt moved that 20. The draft ASHRAE Rules of Order document in ATTACHMENT J and the draft ASHRAE Quick

Reference Guide in ATTACHMENT K be approved for use during ASHRAE meetings effective July 1, 2022.

Mr. Brandt reported that this was a multi-year effort from SRC. Members spoke in favor of the motion. It was asked why the implementation date wasn’t until July 1st. Mr. Fick responded that waiting until the new Society Year allows for reasonable and thought-out implementation. MOTION 20 PASSED (Unanimous Voice Vote, CNV). Staff will distribute the most up to date version of the ROB and rules of order. Mr. Fick stated that he appreciated the BOD’s trust in SRC. He reported that the Committee will have a revised MOP before the end of the Society Year. The Committee also has a goal to work with the councils to update their MOPs, using the new BOD approved format. AUDIT COMMITTEE Mr. Fulk expressed appreciation to the members of the Committee. He reported that Jones and Kolb presented the Committee a clean audit and no BOD action was required. PRESIDENTIAL AD HOC COMMITTEE AND BOD TASK GROUP REPORTS DECARBONIZATION THINK TANK Mr. Wolf expressed thanks to the BOD for giving the Think Tank an opportunity to share their big idea for the decarbonization of buildings. He reported that group feels it is a great opportunity for Society. ASHRAE is well known and respected for everything it has done in the building technology area, especially energy efficiency. If Society had the resources, what could it do in the area of decarbonization? This is the question the think tank has been addressing. The Global Building Decarbonization Action Initiative is an initiative to prompt action beyond what would otherwise occur. The Think Tank believes this initiative will be capable of raising money to assist Society to get further into decarbonization and position it as a leader in the decarbonization of buildings. He suggested that Society can become the respected source of global decarbonization information tools and advocacy. He stated that owners need a lot of help with goals and set targets and they aren’t sure what they should do.

AI - 1


Mr. Wolf reported that this plan will be used to develop a proposal and present it to potential donors. He stated that the larger goal is organize the built environment to meet a goal that would be impossible to achieve otherwise. It was suggested that the Society has a unique mission statement and that the mission statement should be incorporated into this presentation; incorporating what distinguishes Society from other organizations. Mr. Wolf was asked about the anticipated timeline. He responded that the hope is that funding will be secured before the end of the current fiscal year. Or at least be in the position to know that funds are pledged. Ms. Mitchell reported that the Development Committee feels that proposals will be received before the end of the current Society Year as long as the Think Tank continues to move forward with solid plans and has a budget. At that point, any plans would be at the mercy of the funding cycles of donors. Mr. Mehboob stated that he is a believer of the capabilities of the Development team and that the proposal is a good one. He asked if the Think Tank was working closely with the TFBD as that group would be well positioned to provide specifics. Mr. Wolf responded that three Task Force members (Don Colliver, Ginger Scoggins, and Kent Peterson) also serve on the TFBD and the two groups are working very closely together. He reported that there is no reason why funds couldn’t be obtained from government entities as well as private donors. He stated that this is an exciting area to be working in and that the work is absolutely necessary. BOD COMPOSITION AND LEADERSHIP SUBCOMMITTEE Mr. Macauley reported. The full presentation is included in ATTACHMENT L. He reported that subcommittee members completed a survey to understand and rank the roles and responsibilities of the BOD. He reported that the subcommittee is considering three proposed options and hopes to have interim recommendations for the BOD’s consideration in the spring. BOD OPERATIONAL STREAMLINING SUBCOMMITTEE Mr. Giesler reported. The full report is included in ATTACHMENT M. He reported that the subcommittee has been investigating ways to make the BOD more effective, assuming the BOD size will not change. Mr. Giesler moved that 21. The agenda template in ATTACHMENT M be used as the starting document for BOD agendas.


MOTION 21 PASSED (Unanimous Voice Vote, CNV). Mr. Giesler moved that 22. ROB 2.303.002.5 be edited as shown below:

This council may approve research projects, within the Board-approved research budget, up to a total project cost not to exceed $500,000 $250,000 . Within this limit, this council may delegate project approval authority to the Research Administration Committee. Technology Council may ask for BOD review on projects if they deem it necessary.



23. Technology Council, Standards Committee, the BOD Operational Streamlining Subcommittee, and SRC develop motion(s) to change the Standards Approval process such that the BOD is removed from providing approval for the majority of Standards.

Mr. Giesler reported that the subcommittee did not want to pursue these changes unless the BOD feels it is worthwhile. The process is very involved and requires input from multiple groups within Society.

Ms. Maston spoke in favor of the spirit of the motion. She stated that currently, the BOD typically only sees Standards with PASA violations and unresolved commenters. She suggested that an action item could be assigned to Standards.

Ms. Hanson spoke against the motion. She stated that the motion is too directive and that Standards has been working on streamlining processes internally.



24. Technology Council, the BOD Operational Streamlining Subcommittee, and SRC make revisions to the ROB to have new Standards and Guidelines development approval reside with Technology Council in lieu of the BOD.

Mr. Hermans spoke against the motion. He stated that it is the BOD’s responsibility to approve standards that have legal implications. He suggested that Tech Council could approve most standards but that some do require BOD approval.

Ms. Maston spoke in favor of the motion. She stated that the motion addresses the review process that the BOD is not typically involved in. She stated that the motion presents an opportunity to streamline the process and doesn’t take away from the part of the process that Mr. Hermans referenced.

Ms. Cramm spoke in favor of the motion. She stated that the TC would not be working independently and that this is not something that needs to come to the BOD.

Ms. Thomle spoke against the motion. She stated that if the BOD is going to be strategic, it must ensure that standards and guidelines are in line with the strategic plan.


Mr. McGinn spoke in favor of the motion. He stated that the only risk to the proposed motion would be that a new standard is developed and then defeated by the BOD. He suggested that providing the approval of development of a new standard as an information item to the BOD should eliminate that possibility.

MOTION 24 PASSED (Voice Vote, CNV). Mr. Hermans and Ms. Thomle voted against the motion.

Mr. Gielser moved that

25. SRC change the ROB to have Councils and other ASHRAE groups take responsibility for developing the nominees (include input from CRC’s, member’s nominations and other methods) and election of members to serve on committees and groups reporting to them in lieu of the BOD. Presidential appointments will remain unchanged with Councils and ASHRAE groups responsible for providing individuals for consideration along with the solicitation from CRCs, members, and other methods of creating a slate.

It was asked what this motion would change. Mr. Giesler reported that elections for committees like Handbook, would no longer be under the BOD’s purview.

Mr. Hermans spoke against the motion stating that more specificity is needed.

Mr. Mehboob spoke against the motion. He stated that currently there is a centralized arrangement where staff handles a great deal of the work, and the proposed motion would muddle those efforts.

Ms. Bryant spoke against the motion. She stated that she is in favor of streamlining but expressed concern with councils making their own appointments and the possibility of friend groups monopolizing appointments. She suggested that the BOD provides a level of oversight which allows everyone to participate. She expressed her opinion that the proposed motion would cause issues and upset members.

Mr. Fulk stated that he was generally in favor of the motion. He stated that the subcommittee reviewed the process and determined that a lot of the work is already happening, and the BOD may not need to oversee all of this work.

Ms. Cramm spoke in favor of the motion. She stated if the BOD wants to be strategic, it has to push these types of tasks to the councils and allow them to be a bit more autonomous from the BOD.

Mr. Mehboob stated that if appointments are made at the council level, the voting members all have an iron in the fire. How would the Society ensure impartial results?

Ms. Maston stated that the proposal has some merit but may need more work. She suggested that the TC Section Heads could be elected by TC members.

Mr. Schwedler advised that guidelines for elected committees are included in the Bylaws as well.

Mr. Giesler responded that the motion does not impact election guidelines in the Bylaws, as the subcommittee was instructed not to propose edits to the Bylaws.

MOTION 25 FAILED (Voice Vote, CNV). Mr. Gagnon abstained.


26. Honors and Awards review which awards should be approved by the BOD due to the prestige of the award and propose changes to the ROB for presentation to the BOD for approval.


Mr. Mehboob stated the intent of the motion seems to be to take the workload off the BOD. He asked how much time is currently spent on approving Honors and Awards.

Mr. Giesler responded that approvals typically take between five and ten minutes.

Ms. Cramm suggested that the motion could be an action item to Honors and Awards.

Mr. Khankari stated that the spirit of the motion is to free the BOD for other, more strategic items.

Ms. Bryant spoke in favor of the motion. She stated that Members Council already has oversight and approval of Honors and Awards. She stated that the motion is a simple streamlining task that should be implemented.

Mr. Abellon spoke in favor of the motion. He stated that currently, some awards are approved by Members Council, and some require BOD approval. He stated that the motion did not come from H&A because that group was not asked to go through any streamlining activities and the subcommittee was. He stated that it is worthwhile to review which awards the BOD needs to approve. He applauded the subcommittee for looking for any ways to save time.

MOTION 26 PASSED (Voice Vote, CNV). Mr. Hermans voted against the motion.


27. Vice Presidents be removed as Chair and Vice Chair of Pub and Ed Council and Tech Council.

Mr. Macauley spoke against the motion.

Mr. Macauley moved and Mr. Zentz seconded that

28. MOTION 27:

That Vice Presidents be removed as Chair and Vice Chair of Pub and Ed Council and Tech Council

be referred to the BOD Composition and Leadership Subcommittee.

Mr. Hermans spoke in favor of the motion.

Mr. Mehboob spoke against the motion and stated that the motion will ultimately end up back with the BOD.

Mr. Conlan spoke in favor of the motion stating that it falls under the purview of the other subcommittee.

Mr. McGinn spoke in favor of the motion to refer.

MOTION 28 PASSED (Voice Vote, CNV). Mr. Khankari and Mr. Mehboob voted against the motion. Mr. Gagnon abstained.

Mr. Giesler reported that in light of the BOD’s decision, the subcommittee’s final motion:

That ExCom be expanded in membership by adding two BOD members. These BOD members to ExCom shall be elected by the BOD. One will be assigned to serve on Technology Council and one will be assigned to Pub and Ed Council.

be referred to the BOD composition and Leadership Subcommittee as well. There was no objection to the referral.


Mr. Schwedler thanked Mr. Giesler and the subcommittee for their hard work. He stated that the motions presented are the types of streamlining items desired. He suggested that the cognizant committee or body be consulted before future motions are brought before the BOD; that would provide the cognizant committee or body the opportunity to bring the motion to the BOD.

NEW BUSINESS

REPORT OF THE 2022 ASHRAE WINTER CONFERENCE

Ms. Abrams thanked the BOD. She reported that the Winter Conference was a very successful event. She provided the BOD with the following information:

There were a total of 2,830 registered attendees - 1,483 in person, 799 committee meeting only and 548 virtual.

1,835 attendees picked up badges on site

The most popular in person technical session was Introduction to Building Decarbonization with 234 attendees.

The most popular live stream session was HVAC Design Control and Operation of Hospitals after COVID-19 with 300 total views.

The most popular virtual session was Refining ASHRAE COVID Guidelines and Standard 100 with 75 attendees.

439 meetings were held as part of the Conference.

Ms. Gupta reported that the ASHRAE booth at the AHR expo was successful; a strong wave of attendees stopping by and positive engagement. There were 350 attendees that stopped by the booth and thirteen new members joined at the booth.

Mr. Owen reported the following figures for education and publication sales at the Winter Conference:

491 education attendees and $100,956 in revenue. This is about $32,000 less than Atlanta 2019 and about $130,000 less than Orlando 2020.

Combined publication sales for the hotel and Expo bookstores was $42,618. This is about 35% of Orlando 2020 and 25% off average.

Mr. Schwedler reported that the Innovation Awards were presented on Monday and about 25,000 people came through.

ACTION ITEM REQUEST

Mr. Khankari will lead a group to develop recommendations for next steps to “make ASHRAE a household name,” as well as where in the present ASHRAE structure these actions could take place.

Mr. Schwedler reported that Mr. Khankari volunteered to lead a small group and complete the action item. He asked for volunteers.

Mr. Glesne, Mr. Giesler, Mr. Gray, and Mr. Rakheja volunteered.

AI - 2


GLOBAL ABC

Mr. Gray moved and Ms. Scoggins seconded that

29. ASHRAE become a member of the United Nations Global Alliance for Buildings and Construction (Global ABC).

Ms. Scoggins spoke in favor of the motion. She stated that the TFBD discussed this opportunity and felt it would provide an opportunity for global outreach on decarbonization.

Mr. Brandt and Mr. Mehboob spoke in favor of the motion.


UPCOMING MEETINGS

Mr. Schwedler reviewed upcoming BOD meetings.

EXECUTIVE SESSION

Executive session was called at 5:49 pm.

Open session reconvened at 6:06 pm.

ADJOURNMENT

The meeting adjourned at 6:06 pm.


ATTACHMENTS: A. PEC ROB Edits B. PEC ROB Additions C. Indoor Carbon Position Document D - I. SRC Proposed ROB Edits J. ASHRAE Rules of Order K. ASHRAE Quick Reference Guide L. BOD Composition and Leadership Subcommittee Presentation M. BOD Operational Streamlining Subcommittee Report

1

Attachment A PEC Report to BOD February 2, 2022 – Winter Conference Las Vegas

Recommended addition to ASHRAE ROB

1.201.025.5. Certification Designation Recognition in ASHRAE Media Policy

1.201.025.5.1 ASHRAE certification designations are ASHRAE certification marks, used to show consumers that ASHRAE-certified professionals have fulfilled the competency requirements for certification.

1.201.025.5.1. ASHRAE certification designations may be acronyms and digital badges.

1.201.025.5.2. ASHRAE certification designations may be used by ASHRAE-certified

1.201.025.5.3. professionals to mark their certification status. Certificant use shall not imply or be used to imply in any way ASHRAE’s endorsement of the certificant’s company, products or other commercial interests.

1.201.025.5.4. ASHRAE is the sole owner of certificates of certification, and related certification designations.

1.201.025.5.5. ASHRAE certification acronyms shall be listed after certificant names in ASHRAE print and electronic media which also cite professional. designations. In such ASHRAE media pieces, designations shall be listed in the following order:

1.201.025.5.5.1.1. Professional license designations, followed by 1.201.025.5.5.1.2. Ph.D., or equivalent, followed by 1.201.025.5.5.1.3. ASHRAE certification designations, followed by 1.201.025.5.5.1.4. ASHRAE Member grade, followed by 1.201.025.5.5.1.5. Non-ASHRAE certification designations.

1.201.025.5.6. Multiple ASHRAE certification acronyms are ordered alphabetically. 1.201.025.5.7. In the event a certificant holds numerous ASHRAE certifications and media

space is limited, then the certification acronym(s) most relevant to the media piece in question shall be cited.

ATTACHMENT ABOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

Publications Committee Report to the Products Subcommittee of the Publishing and Education Council, 2022 ASHRAE Winter Conference 2

Changes to Publications Committee portion of the Rules of the Board

[NOTE: Sections not affected have been omitted from this attachment and noted as such.]

2.419.001 SCOPE AND PURPOSE [Section not affected.]

2.419.002 MEMBERSHIP [Section not affected.]

2.419.003 OPERATION 2.419.003.1 General Requirements A. This committee shall oversee the editorial policies of ASHRAE’s Special Publications, ASHRAE

Transactions and other conference proceedings, ASHRAE’s magazines (such as ASHRAE Journal andHigh Performing Buildings), and ASHRAE’s electronic newsletters. The committee shall be subject tothese conditions:

[List not affected.] B. ASHRAE shall produce Special Publications that shall be defined as all technical publications in print

format (except for the ASHRAE Handbook series; standards, guidelines, and user’s manuals;ASHRAE’s research journal, and ASHRAE’s magazines), such as non-series books (including booksresulting from ASHRAE Research Projects and Special Projects), books in the Advanced Energy DesignGuide series and the ASHRAE Datacom Series, charts, and tools, as well as all technical publications inmachine-readable format, such as audio and visual presentations, software, databases, apps, andonline resources. These special publications may be generated from proposals submitted directly toPublications Committee or from accepted Publication Topic Acceptance Requests (PTARs), whichPublications Committee reviews before providing recommendations to Research AdministrationCommittee (RAC) for the final vote regarding funding.

C. [Section not affected.]D. The objective of ASHRAE Journal shall be to lead in communication of heating, ventilating, air-

conditioning and refrigeration information to and from the profession, industry, and relatedinterests. (ROB 520-144-007). Editorial and advertising content of ASHRAE Journal shall be directedtoward the professional education of persons engaged in industries related to heating, ventilating,air conditioning, and refrigeration. (86-06-22-18L) The objective of High Performing Buildings shallbe to focus on practices and technologies to promote better buildings and offer practical solutions.Articles will include when available measured performance data and lessons learned through thedesign, construction and operation of today’s best-performing buildings.

E. The objective of ASHRAE’s electronic newsletters shall be to communicate news to variousaudiences. ASHRAE eSocietyInsights, distributed to members only, includes news of members,chapters, regions, Society committees, and International Associates. (ROB 520-144-007; 86-06-22-18L) ASHRAE Journal Newsletter, distributed to members only, connects news of industry trendswith articles from the jASHRAE Journal’s archive of peer-reviewed content. ASHRAE HVAC&RIndustry News curates the latest trends and announcements from the industry to a large readershipof members and non-members. HPB Newsletter combines online-first versions of HPB print articlesand ASHRAE Journal articles with links to external articles related to energy efficiency, resiliency andsustainability for a diverse audience of ASHRAE engineers, architects, facilities managers andbuilding owners.

Attachment APEC Report to BODFebruary 2, 2022 – Winter Conference Las Vegas

ATTACHMENT BBOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

ASHRAE Position Document on Indoor Carbon Dioxide January 18, 2022

Roster Andrew Persily, Chair National Institute of Standards and Technology Gaithersburg, Maryland USA

William P. Bahnfleth, Ph.D., P.E. The Pennsylvania State University University Park, Pennsylvania USA

Howard Kipen, MD, MPH Rutgers University - School of Public Health Piscataway, New Jersey USA

Josephine Lau, Ph.D. University of Nebraska Lincoln, Nebraska USA

Corinne Mandin, Ph.D. Scientific and Technical Centre for Building (CSTB) Paris, France

Chandra Sekhar, Ph.D. National University of Singapore Singapore

Pawel Wargocki, Ph.D. Technical University of Denmark Copenhagen, Denmark

Lan Chi Nguyen Weekes, P.Eng., ing. La Cité College Ottawa, Canada

The authors declare they have no conflict of interest related to the subject of this position document.

ATTACHMENT CBOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

DRAFT: DO NOT DISTRIBUTE OR QUOTE

2

ABSTRACT Indoor carbon dioxide has played a key role in discussions of ventilation and indoor air quality (IAQ) for centuries. Those discussions have evolved to focus on the use of indoor CO2 as an IAQ metric, estimation of ventilation rates using CO2 as a tracer gas, control of outdoor air ventilation based on CO2 concentrations, and impacts of CO2 on building occupants. More recently, the measurement of indoor CO2 has been discussed in the context of airborne infectious disease transmission. However, many applications of indoor CO2 do not reflect a sound technical understanding of the relationship between indoor CO2 concentrations, ventilation and IAQ. Some applications have been technically flawed, leading to misinterpretations of the significance of indoor CO2. This Position Document discusses the role of indoor CO2 in the context of building ventilation and IAQ based on ASHRAE’s long involvement with those topics, as well as the interests of its members and stakeholders. The stated positions address the use of CO2 as a metric of IAQ and ventilation, the impacts of CO2 on building occupants, concentration the measurement of CO2 concentrations, the use of CO2 to control outdoor air intake rates, and the relationship of indoor CO2 to airborne infectious disease transmission. This document recommends research into the impacts of CO2 on occupant health, comfort and performance and on the application of indoor CO2 concentrations in building operation, as well as the development of guidance on the measurement and practical use of CO2 concentrations. EXECUTIVE SUMMARY While indoor CO2 concentrations have long been considered in the context of building ventilation and IAQ, the meaning of indoor CO2 an indicator of IAQ and ventilation is commonly misinterpreted within the HVAC industry, research community and public. Despite many efforts to address this confusion in standards and guidance documents, technical publications, conference presentations and workshops, significant misunderstandings remain. Based on ASHRAE’s involvement in ventilation and IAQ research and standards, this Position Document has been developed to clarify the role of indoor CO2 and how it can be used to understand and manage building performance. It specifically addresses the history of CO2 in relation to building ventilation and IAQ, what is known about health and cognitive impacts of CO2 exposure on building occupants, existing standards and guidelines on indoor CO2 concentrations, limitations in the use of CO2 as an indicator of ventilation and IAQ, how CO2 can be used to evaluate and control outdoor air ventilation, increases and variations in outdoor CO2 concentrations, indoor air cleaning to remove CO2, and the use of CO2 as an indicator of the risk of airborne disease transmission indoors. It focuses on non-industrial, indoor environments intended for human occupancy, including residences, offices, schools, and transportation environments. POSITIONS This document takes the following positions: ● Indoor CO2 concentrations are not provide comprehensive metrics do not provide an overall

indication of IAQ, but they can be a useful tool in IAQ assessments if users understand the basis and limitations for limits in their these applications.

● Existing evidence for direct impacts of CO2 on health, well-being, learning outcomes and work performance at commonly observed indoor concentrations is inconsistent, and therefore does not yet currently justify changes to ventilation and IAQ standards, regulations and guidelines.

● The use of indoor CO2 measurements to assess and control the risk of airborne disease transmission must account for the definition level of acceptable risk, the type of space and its occupancy, space type, and differences in CO2 and infectious aerosol emissions and their subsequent, fate and transport.


3

● Differences between indoor and outdoor CO2 concentrations can be used to estimate evaluate ventilation rates and air distribution using established tracer gas measurement methods, but accurate results require the validity of several assumptions and accurate input values of several inputs.

● Sensor accuracy, location and calibration are all critical for drawing meaningful inferences from measured indoor CO2 concentrations.

● Air cleaning technologies that remove only CO2 will not necessarily improve overall IAQ and will can interfere with systems using CO2 for ventilation control or IAQ monitoring.

RECOMMENDATIONS ASHRAE recommends research on the following topics: ● Indoor CO2 exposure as a modifier of human responses to other environmental factors such as

thermal comfort and other airborne contaminants. ● The development of IAQ metrics that cover the wide range of indoor contaminants and sources. ● Health and performance impacts of indoor CO2 in concentration ranges typical of non-industrial

indoor environments in both laboratory and field settings covering a diverse range of occupants, including variations in age, gender and health status.

● Physiological impacts of elevated CO2 concentrations, such as changes in blood chemistry and respiration, including those associated with increasing outdoor CO2 concentrations.

● The relationship between indoor CO2 concentrations and the risks of airborne infectious disease transmission.

● Indoor CO2 concentration measurement including sensor performance and sensor locations for different applications, including the performance and application of low-cost CO2 sensors.

● The use of occupant-generated CO2 as a tracer gas to estimate building ventilation rates, including approaches that capture transient effects and account for multiple space ventilation systems and different approaches to air distribution.

● Strategies for demand control ventilation using CO2 and other indicators of occupancy that overcome limitations of current approaches and control contaminants that are not linked to occupancy levels.

● Indoor CO2 concentrations, ventilation rates and occupancy in different building types in different countries to establish benchmark data and better understand the impacts of new building and system designs, tighter construction, advanced operation and control strategies, and other changes in the building stock.

ASHRAE also recommends the following activities: ● Development of guidance and standards on indoor CO2 concentration measurement and sensor

selection, especially for demand control ventilation applications. ● Development of educational programs, conference sessions and workshops, and guidance

documents to help practitioners and researchers understand the application of indoor CO2 concentrations as an indicator of IAQ.

● Development of guidance on HVAC equipment and controls employing CO2 monitoring. ● Development of guidance on the use of CO2 as a tracer gas for measuring building ventilation rates

and outdoor air distribution in occupied spaces. 1. THE ISSUE Indoor CO2 has been considered in the context of building ventilation and indoor air quality (IAQ) for centuries. These discussions have focused on two areas: how CO2 concentrations relate to occupant


4

perception of human bioeffluents and other aspects of IAQ, and the use of CO2 to evaluate outdoor air ventilation rates. While these topics have been studied for decades, misinterpretation of CO2 concentration as an indicator of IAQ and ventilation still occurs in the HVAC industry, IAQ research community, and the public. There have been Despite many efforts to address this confusion in standards and guidance documents, technical publications, conference presentations and workshops, but significant misunderstanding remains. In addition to the need to clarify the relationship of indoor CO2 concentration to IAQ and ventilation, another motivations for this position document include is to address recent research results on the impacts of CO2 on human cognitive performance at commonly observed indoor concentrations that were previously thought not to be of concern. Other recent studies have examined physiological impacts at these lower concentrations, distinct from, though perhaps related to, cognitive and performance effects. Given trends of increasing outdoor CO2 concentrations, additional concerns have been expressed regarding these potential health and performance impacts of CO2 concentrations in non-industrial indoor environments. Moreover, a variety of organizations and government bodies have issued standards and regulations for indoor CO2 concentrations in non-industrial workplaces, and CO2 sensors have become less expensive and more widely deployed. Concerns have long existed regarding the accuracy of indoor CO2 concentration measurements, and they which are increasingly common due to with the availability and more widespread application of less expensive CO2 sensors. Indoor CO2 monitoring has also been promoted as a ventilation indicator in the context of managing the risks of airborne disease transmission. Finally, most of these applications of indoor CO2 measurements require values for the rate at which building occupants generate CO2 and other inputs, and the uncertainty of these values have not been well characterized. These recent developments and the longstanding issues regarding application of indoor CO2 concentrations motivate the development of this Position Document. 2. BACKGROUND This section expands on the topics in the Issue section in support of the positions and recommendations in this document, specifically: the history of the role of indoor CO2 concentrations in the context of ventilation and IAQ; health and cognitive impacts of exposure to CO2; existing standards and regulations for indoor CO2 concentrations; CO2 as an indicator of IAQ and ventilation; use of CO2 as a tracer gas for estimating ventilation rates; increases in outdoor CO2 concentrations; air cleaning directed at CO2 removal alone; and CO2 as an indicator of the risk of airborne disease transmission. More detail on these topics, including detailed references, is contained in an Appendix to this Position Document. History of CO2 in relation to building ventilation and IAQ CO2 has been discussed in the context of building ventilation since the 17th and 18th centuries when CO2 rather than the lack of oxygen was considered to be a cause of physiological effects attributed to bad air. In the 19th century, Pettenkofer stated that it was not CO2 but the presence of organic material from human skin and lungs that caused the negative effects attributed to poor ventilation, proposing that CO2 not be considered as a cause of discomfort but rather as a surrogate for vitiated air. In the early 20th century, studies by Billings, Hermans, Flugge, Hill and others showed that warmth combined with smells in a crowded room were a source of discomfort in poorly ventilated rooms. The work of Lemberg and later Yaglou showed that occupant perception of body odor produced by humans could be used as a criterion for ventilation. Perceived odor intensity was used as a criterion for ventilation rate requirements of about 7.5 to 10 L/s (15 to 20 cfm) per person, and again CO2 was not considered to be a pollutant but rather an indicator of body odor. Studies in the latter part of the 20th century by Fanger, Cain and Iwashita confirmed the results of Yaglou and Lemberg. This research on body odor perception was used


5

to develop the ventilation requirements in current CEN (European Committee for Standardization) and ASHRAE standards. The 1989 version of ASHRAE’s ventilation standard 62 (subsequently 62.1) had a CO2 limit of 1000 ppmv, but it was removed from subsequent versions due to its common misinterpretation. Health and cognitive effects of CO2 exposure Indoor concentrations greater than 1,000 ppmv have been associated with increases in self-reported, non-specific symptoms commonly referred to as sick building syndrome (SBS) symptoms. However, these observations were not controlled for other contaminants and environmental parameters, therefore elevated CO2 concentrations likely served as an indicator of inadequate ventilation that increases the concentration of all contaminants with indoor sources. More recently, several groups have explored the effects of short-term exposure (2 to 8 h) to pure CO2 at concentrations between 600 and 5,000 ppmv. Some of these studies demonstrated concentration-dependent impairment, an indicator of a causal effect, but other studies did not show any effects on cognitive. These inconsistencies require further investigation, including study of the mechanisms involved. This research is a priority due to the ubiquity of indoor concentrations in excess of 1,000 ppmv. Existing standards and regulations for indoor CO2 concentrations Many countries have proposed mandatory or suggested guideline values for indoor CO2 in non-industrial spaces. It should be noted that the rationales supporting these guideline values are not generally provided along with these guideline values. These indoor CO2 limits tend to be on the order of 1000 ppmv, but range as high as about 1500 ppmv. They are generally intended for the management of generic IAQ concerns and sick building syndrome symptoms. CO2 guideline values in the airborne infectious disease transmission are discussed below. For workplaces, the United States Occupational Safety and Health Administration (OSHA) and National Institute for Occupational Safety and Health (NIOSH) have established a time-weighted average limit value of 5,000 ppmv for airborne exposure in any 8-hour work shift during a 40-hour work week and 30,000 ppmv as a Short-Term Exposure Limit, i.e., a 15-minutes time-weighted average that should not be exceeded at any time during a workday. ASHRAE Standard 62.1 has not contained a limit value for indoor CO2 since the 1989 version of the standard. Misunderstanding of previous versions of the standard continue to lead many to incorrectly attribute a 1000 ppmv limit to ASHRAE. CO2 as an indicator of IAQ and ventilation As noted above, indoor CO2 has been prominent in discussions of ventilation and IAQ for centuries. While CO2 concentrations are related to the perception of human bioeffluents and the level of acceptance of their odors, they are not a good overall metric of IAQ as many important contaminant sources do not depend on the number of occupants in a space. For example, contaminants emitted by building materials and those that enter from outdoors are not correlated with CO2 concentrations. Nevertheless, if outdoor air ventilation rates are reduced in an occupied building, concentrations of CO2 will increase along with the concentrations of other contaminants generated indoors. An indoor CO2 concentration below 1000 ppmv has long been considered an indicator of acceptable IAQ, but this concentration is at best an indicator of outdoor air ventilation rate per person. A value of 1000 ppmv has been used as an indicator of ventilation adequacy for decades without an understanding of its basis, which is its link to the perception of human body by building occupants. This misunderstanding of the significance of 1000 ppmv has resulted in many confusing and erroneous conclusions about


6

ventilation in buildings. The use of CO2 as an indicator of outdoor air ventilation must consider that outdoor air ventilation requirements depend on space type, occupant density and occupant characteristics (e.g., age, body mass and activity levels). Therefore, a single CO2 concentration does not apply to all space types and occupancies for the purposes of assessing the ventilation rate. Also, CO2 concentrations can vary significant within a building or space based on the details of how ventilation and air distribution are implemented Indoor CO2 concentrations have long been used to control outdoor air intake rates, using demand control ventilation (DCV). This control strategy reduces the energy use associated with over-ventilation during periods of low occupancy and helps to ensure that spaces are adequately ventilated based on their actual occupancy. DCV is in fact required by some energy efficiency standards such as ASHRAE 90.1, and CO2 monitoring is one means of implementing DCV. Note that this control strategy can be more complex to implement in multiple space ventilation systems when complying with ventilation requirements in ASHRAE Standard 62.1 and the designer still must address contaminants not associated with occupancy levels. Use of occupant-generated CO2 as a tracer gas The use of indoor CO2 concentrations as an indicator of the adequacy of outdoor air ventilation rates is based on the application of CO2 as a tracer gas. Tracer gas dilution methods for measuring outdoor air change rates have been used for decades and are well-documented in existing ASTM and ISO standards. Application of CO2 to these methods simply takes advantage of a convenient tracer gas source, i.e., the building occupants. Tracer gas methods also exist to quantify air distribution and ventilation efficiency in spaces, and CO2 can be used for these measurements as well. There are two basic tracer gas methods for estimating outdoor air ventilation rates using CO2, decay rate and steady-state, both of which are best suited to single zones. Both methods are based on the following assumptions: the tracer gas concentration is uniform in the space being monitored, the outdoor CO2 concentration is constant during the test (or monitored in real-time), and the rate at which occupants generate CO2 is known and constant for the steady-state method. People emit CO2 at a rate based on their sex, age, and level of activity, and therefore information on the occupants is required to estimate these rates. These tracer gas methods are for single-zones, which means they do not account for airflows and CO2 transport between the zone being tested and other building zones. The measurement errors associated with using a single-zone approach in a space or building that is not a single zone at a uniform concentration are difficult to quantify, and the estimate of these errors is often neglected in the application of these methods. Increases in outdoor CO2 concentrations Outdoor CO2 concentrations are relevant to consideration of indoor CO2 for two important reasons. First, when using DCV based on the absolute indoor CO2 concentration, and not the indoor-outdoor difference, the outdoor air intake rate will vary not only with occupancy, but also with the outdoor air concentration. Second, if exposure to CO2 is established to have health and cognitive impacts, then increases in outdoor concentrations will increase their prevalence. Global average CO2 concentrations are determined by a complex interaction of sources, sinks, and driving forces. On a geological time scale, it has varied widely, but for hundreds of thousands of years, up until the early 20th century, it was below 300 ppmv, first exceeding 300 ppmv in 1912. Since that time, the average concentration has increased, reaching 420 ppmv in 2021. Superimposed on the trend of


7

increasing outdoor CO2 concentration are daily and seasonal variations, as well as larger variations in urban areas. These variations in outdoor CO2 make it important to also measure outdoor concentrations when monitoring indoor CO2. Air cleaning directed at CO2 removal alone While CO2 may be a useful indicator of ventilation, indoor CO2 concentrations are not necessarily well correlated with other important indoor air pollutants such as viruses, mold, formaldehyde, carbon monoxide, asbestos, and airborne particles. Using air-cleaning technologies to reduce CO2 for commonly observed indoor concentrations (i.e., 1000 to 3000 ppmv) can result in an unjustified expectation that other indoor pollutants are not a concern. It is critical not to presume that air cleaning directed at CO2 removal or conversion alone will remove other important indoor air contaminants. Also, when employing CO2-based DCV, the ventilation system will not operate as intended if using CO2 removal. CO2 as an indicator of airborne infection risk transmission During the COVID-19 pandemic, recommendations have been made to use indoor CO2 measurements as an indicator of the risk of airborne infection transmission. ASHRAE does not recommend a specific CO2 concentration as a metric of infection risk, but other organizations have issued recommended or mandated CO2 concentration limits. Many of these are based on CO2 as an indicator of the outdoor ventilation rate per person. The ventilation rates on which these CO2 concentrations are based can be derived from ventilation standards that are intended to provide acceptable IAQ but do not target the control of airborne disease transmission, except in healthcare settings. Recommendations or requirements for ventilation rates and CO2 concentrations to limit infectious disease transmission have been suggested but are highly uncertain given the many factors that impact infection risk, including differences between pathogens. All else being equal, higher CO2 concentrations correspond to lower outdoor air ventilation rates and potentially an increased risk of airborne transmission. While CO2 concentrations can be a useful qualitative indicator, they do not capture the impacts of reduced occupancy that is common in many buildings or the impacts of particle filtration and air cleaning on infection risk. Other factors impact exposure and transmission risk, such as the amount of virus in the air, which does not necessarily scale with CO2, respiratory activity, and type of pathogen. Note also that if CO2-based DCV is being employed, lower occupancy will reduce the outdoor air ventilation rate and presumably increase the risk of transmission, which is why several organizations have recommended disabling DCV systems. Rather than using indoor CO2 concentrations as an indicator of desired ventilation rates, several analyses of airborne infection risk have used CO2 as an indicator of the “rebreathed fraction” of indoor air (the fraction of inhaled air that was exhaled by someone else in the space). If the incidence of an airborne disease in the population and the infectious dose of the pathogen are known, these methods can be used to estimate the percentage of new infections for a particular scenario. These methods rely on multiple assumptions about the distribution of indoor CO2 and infectious aerosol, the relative significance of different infection modes, and dose response relationships that are subject to large uncertainties. Consequently, they may not be highly accurate predictors of risk.


8

APPENDIX This appendix contains a more detailed and thoroughly referenced expansion of the discussion of the Background section in the body of the Position Document for readers who desire a more in depth understanding of that material. As does the Background, this appendix expands on the topics identified in the Issue section in support of the positions and recommendations in this document, specifically: the history of the role of indoor CO2 concentrations in the context of building ventilation and IAQ; health and cognitive impacts of exposure to CO2; existing standards and regulations for indoor CO2 concentrations; CO2 as an indicator of IAQ and ventilation; use of CO2 as a tracer gas for estimating ventilation rates; increases in outdoor CO2 concentrations; air cleaning directed at CO2 removal alone; and CO2 as an indicator of the risk of airborne disease transmission. History of CO2 in relation to building ventilation and IAQ CO2 has been discussed in the context of building ventilation since the 17th century when Mayow proposed igneo-aerial particles produced by candles to cause the demise of animals (Wargocki 2021). In the 18th century, Lavoisier attributed the effects of these particles to CO2. At that time, CO2 rather than the lack of oxygen was considered to be a cause of physiological effects attributed to bad air and an indicator of whether the air was stale or fresh. In the 19th century, Pettenkofer stated that it was not CO2 but the presence of organic material from human skin and lungs that caused the negative effects attributed to poor ventilation. He proposed with and Saeltzer proposed that CO2 not be considered as a cause of discomfort but rather as a surrogate for vitiated air and an indicator of deleterious airborne substances of unknown origin. One thousand ppmv of CO2 was proposed by Pettenkofer as a marker of inadequate ventilation indoors and 700 ppmv for bedrooms. In the early 20th century, studies by Billings, Hermans, Flugge, Hill and others showed that warmth combined with smells in a crowded room were a source of discomfort in poorly ventilated rooms. Experiments with CO2 increasing up to 3 to 4 % and oxygen falling to 17 % did not show negative effects except for deepened breath and the need for cooling. The work of Lemberg and later Yaglou showed that response to body odor produced by humans could be used as a criterion for ventilation. Perceived odor intensity was used as a criterion for ventilation rate requirements of about 7.5 to 10 L/s (15 to 20 cfm) per person (Persily 2015). CO2 was, again, not considered as a pollutant but rather a marker of body odor perception since humans emit both CO2 and bioeffluents at rates related to their metabolism. Studies in the latter part of the 20th century by Fanger, Cain and Iwashita in which they used acceptability of perceived air quality as the criterion for ventilation requirements confirmed the results of Yaglou and Lemberg. This research on body odor perception was used to develop the ventilation requirements in current CEN (European Committee for Standardization) and ASHRAE standards. The 1989 version of ASHRAE’s ventilation standard 62 (subsequently 62.1) had a CO2 limit of 1000 ppmv, but it was removed from subsequent versions due to its common misinterpretation. Health and cognitive effects of CO2 exposure CO2 is considered non-toxic at concentrations up to 5,000 ppmv, which is the U.S. federal standard (Permissible Exposure Level) for workplaces set by the Occupational Safety and Health Agency Administration (OSHA) as noted below. Guidelines for the International Space Station and U.S. submarines currently suggest that CO2 concentrations be maintained at 4,000 to 5,000 ppmv to reduce the incidence of headaches (James and Zalesak 2013; Scully 2019). Indoor concentrations greater than 1,000 ppmv have been associated with increased risk of increases in self-reported, non-specific symptoms commonly referred to as sick building syndrome (SBS) symptoms, as well as decreased performance of office work and schoolwork, as discussed below. These observations were not controlled for other


9

contaminants and environmental parameters, therefore elevated CO2 concentrations likely served as an indicator of inadequate ventilation that increases the concentration of all contaminants with indoor sources (Persily 2015, Lowther et al. 2021). Several groups have explored the effects of acute exposure (duration from 2 to 8 h) to pure CO2 at concentrations between 600 and 5,000 ppmv as summarized by Fisk et al. (2019), Du et al. (2020) and Lowther et al. (2021). Five studies reported an association between CO2 and decreased cognitive performance at concentrations in the range of 1000 ppmv (Satish et al, 2012; Allen et al., 2016; 2018; Kajtar and Herczeg, 2012; Lee et al., 2022), and one was equivocal (Scully et al., 2019). While three of these studies demonstrated concentration-dependent impairment, an indicator of a causal effect, other studies did not show any cognitive effects (Zhang et al. 2016a, b). These inconsistencies require further investigation, including study of the mechanisms involved. Further human subject research is a priority due to the ubiquity of indoor concentrations in excess of 1,000 ppmv, and recent animal work that provides direction for investigation of mechanisms of declines in cognitive function. Although CO2 lacks direct chemical reactivity, recent studies with mice show inflammatory changes in the blood at 2,000 to 4,000 ppmv and leakage of fluid from blood vessels into brain tissue at 2,000 ppmv (Thom et al., 2017a). Further confirmation of these results was found in in-vitro experiments with human neutrophils (a type of white blood cell) at the same concentrations (Thom et al., 2017b). These findings support the phenomenon of brain toxicity from pure CO2 and are mechanistically consistent with reports of cognitive changes observed in the human experiments at commonly observed indoor concentrations. Further research to resolve questions regarding the neurotoxicity of CO2 should be a priority (Jacobson et al., 2019). Existing standards and regulations for indoor CO2 concentrations Many countries have proposed mandatory or suggested guideline values for indoor CO2 in non-industrial spaces. It should be noted that the rationales supporting these guideline values are not necessarily provided in the reference documents and that CO2 guideline values proposed in the context of COVID-19 pandemic are not included in this discussion. Pandemic-motivated values are discussed below in the section on airborne infection risk transmission. Several countries have published indoor CO2 limits, in some cases for all occupied buildings and in others making a distinction between residential and non-residential. They tend to be on the order of 1000 ppmv, but range as high as about 1500 ppmv. They are generally intended for the management of generic IAQ concerns and sick building syndrome symptoms when CO2 is being used as an indicator of ventilation rate. Of particular note is the 1000 ppmv limit in Japan that was issued in 1970; thousands of buildings are tested every year to determine if they comply with the Building Sanitation Maintenance Law. For industrial spaces workplaces, the United States Occupational Safety and Health Administration (OSHA) and National Institute for Occupational Safety and Health (NIOSH) have established a time-weighted average limit value of 5,000 ppmv for an average airborne exposure in any 8-hour work shift during a 40-hour work week and 30,000 ppmv as a Short-Term Exposure Limit, i.e., a duration of 15-minutes time-weighted average that should not be exceeded at any time during a workday (NIOSH 1976; OSHA 2020).


10

Despite many statements to the contrary, ASHRAE Standard 62.1 does not provide a limit value for indoor CO2 (ASHRAE 2019). Misunderstanding of information in previous versions of the standard continue to lead many to incorrectly attribute a 1000 ppmv limit to ASHRAE. CEN standard 16798-1 (2019) provides four categories of quality depending on the CO2 concentration above outdoor concentration, noting that these values serve as indicators of outdoor air ventilation rates per person: Category I: 550 ppmv; Category II: 800 ppmv; and Category III and IV: 1350 ppmv. These categories correspond to the expectations of the occupants, with normal expectations corresponding to level II. CO2 is also addressed in Green Building certification programs. Two recent reviews of the major green building certifications developed worldwide and the indicators they use to assess indoor environment quality showed that CO2 is one of the top indoor air quality metrics in these certifications (Wei et al. 2015, 2020). However, the reference values used to assess CO2 concentrations are not uniform, varying from 530 ppmv to 1500 ppmv (Wei et al. 2015). CO2 as an indicator of IAQ and ventilation As noted in the history above, indoor CO2 has been prominent in discussions of building ventilation and IAQ for centuries. While CO2 concentrations are related to the perception of human bioeffluents and the level of acceptance of their odors, they are not a good overall metric of IAQ as many important contaminant sources do not depend on the number of occupants in a space. For example, contaminants emitted by building materials and those that enter from outdoors are not correlated with CO2 concentrations. Nevertheless, all else being equal, if outdoor air ventilation rates are reduced in an occupied building, concentrations of CO2 will increase along with the concentrations of other contaminants generated indoors. This fact likely explains observed associations of increased CO2 concentrations with higher sick building symptom rates, absenteeism and other effects (Apte et al., 2000; Shendell et al., 2004; Gaihre et al., 2014; Fisk 2017). Indoor An indoor CO2 concentrations below 1000 ppmv have has long been considered an indicator of acceptable IAQ, but this concentration is at best an indicator of outdoor air ventilation rate per person. That relationship is based on the use of CO2 as a tracer gas as described in the next section and is associated with an outdoor air ventilation rate of about 8 L/s (16 cfm) per person. One thousand A value of 1000 ppmv has been used as an indicator of ventilation adequacy for decades without an understanding of its basis, which is its link to the perception of human body by building occupants. This misunderstanding of the significance of 1000 ppmv has resulted resulting in many confusing and erroneous conclusions about ventilation in buildings. Use of CO2 as an indicator of outdoor air ventilation must reflect the fact that outdoor air ventilation requirements are a function of space type and occupant characteristics (e.g., age and body mass), activity levels and density. Therefore, a single CO2 concentration does not apply to all space types and occupancies for the purposes of assessing the ventilation rate. Also, CO2 concentrations can vary significant within a building or space based on the details of how ventilation and air distribution are implemented Indoor CO2 concentrations have long been used to control outdoor air intake rates, using a process referred to as demand control ventilation (DCV) (Emmerich and Persily 1997). This control strategy reduces the energy use associated with over-ventilation during periods of low occupancy and helps to ensure that spaces are adequately ventilated based on their actual occupancy. DCV is in fact required by some energy efficiency standards such as ASHRAE 90.1, and CO2 monitoring is one means of implementing DCV. Note that this control strategy can be more complex to implement in multiple space ventilation systems when complying with ventilation requirements in ASHRAE Standard 62.1 and the


11

designer still must address contaminants not associated with occupancy levels. Recent research on DCV has led to control sequences for multiple space systems (Lin and Lau, 2015), which must also address the number and location of sensors in different building zones and variations in CO2 generation among zones and over time. Use of occupant-generated CO2 as a tracer gas The use of indoor CO2 concentrations as an indicator of the adequacy of outdoor air ventilation rates is based on the application of CO2 as a tracer gas. Tracer gas dilution methods for measuring outdoor air change rates have been used for decades and are well-documented in existing test standards (ASTM 2011; ISO 2017). Application of CO2 to these methods simply takes advantage of a convenient tracer gas source, i.e., the building occupants. Tracer gas methods also exist to quantify air distribution and ventilation efficiency in spaces, and CO2 can be used for these measurements as well, however, most applications of CO2 as a tracer assume the space in question is a single zone at a uniform tracer gas concentration. As noted in ASTM D6245 (2018), there are two tracer gas methods for estimating outdoor air ventilation rates using CO2:, decay rate and steady-state, both of which are best suited to single zones. The ventilation rates calculated from these single-zone Both methods are based on the following assumptions: the tracer gas concentration is uniform in the space being monitored, the outdoor CO2 concentration is constant during the test (or monitored in real-time), and the rate at which occupants generate occupant-generated CO2 is known and constant for the steady-state method. People emit CO2 at a rate based on their sex, age, and level of activity as described in ASTM D6245, and therefore information on the occupants is required to estimate these rates. When reporting the results of these tracer gas measurements, it is essential also to report the uncertainty of the results. D6245 discusses how to estimate these uncertainties. These tracer gas methods are for single-zones, which means they do not account for airflows and CO2 transport between the zone of interest and other building zones. The measurement errors associated with using a single-zone approach in a space or building that is not a single zone at a uniform concentration is difficult to quantify, and the estimate of these errors is often neglected in the application of these methods. Peak CO2 concentrations are commonly used to estimate ventilation rates per person using the constant injection tracer gas dilution method. For this approach to yield a valid result, the indoor concentration must be at steady-state and ventilation rate must be constant. Using a CO2 concentration measured before achieving steady state will overestimate the ventilation rate. In a study of the uncertainty associated with CO2 tracer gas measurements in an occupied space, the steady-state approach resulted in the lowest uncertainty and the CO2 sensor accuracy was the dominant factor in determining the overall uncertainty (Kabirikopai and Lau 2020). Increases in outdoor CO2 concentrations Outdoor CO2 concentrations are relevant to consideration of indoor CO2 for two important reasons. First, when using CO2 DCV based on the absolute indoor CO2 concentration, and not the indoor-outdoor difference, the outdoor air intake rate will vary not only with occupancy, but also with the outdoor air concentration. Also Second, if exposure to CO2 is established to have health and cognitive impacts, then increases in outdoor concentrations will increase their prevalence. The gGlobal average CO2 concentrations are is determined by a complex interaction of sources, sinks, and driving forces. On a geological time scale, it has varied widely, but for hundreds of thousands of


12

years, up until the early 20th century, it was below 300 ppmv, first exceeding 300 ppmv in 1912 (EPA 2021). Over the ensuing half century, the average concentration grew slowly, reaching 317 ppmv in 1960 as measured at the Mauna Loa observatory in Hawaii. Since that time, atmospheric CO2 concentrations have risen more rapidly, passing 400 ppmv in 2013 and reaching 420 ppmv in 2021. The annual growth rate has increased from less than 1 ppmv per year in 1959 to roughly 2.5 ppmv per year (NOAA 2021). Superimposed on the trend of increasing outdoor CO2 concentration are daily, seasonal and annual variations. Daily variations are generally small, but a study of concentration over terrestrial ecosystems found an average seasonal peak-to-trough amplitude of 14.8 ppmv, roughly three times the variation observed at the Mauna Loa observatory (Liu et al. 2015). Seasonal variations are attributable to cycles of biomass and photosynthetic activity of plants, with CO2 being higher during colder periods of the year (Cleveland et al. 1983). Urban areas may experience much larger excursions of CO2 above the global average due to lack of vegetation and the effects of internal combustion engine vehicles, as well as large vertical variations (Lietzke and Vogt 2013). Transient local concentrations may be hundreds of ppmv above average in some locations, approaching or exceeding 600 ppmv (Balling et al. 2001). Local concentrations can also be below the average depending on season, time of day and local vegetation (Liu et al. 2015). Air cleaning directed at CO2 removal alone While CO2 can be useful as an indicator of ventilation and IAQ under limited circumstances, indoor CO2 concentrations are not necessarily well correlated with other important indoor air pollutants such as viruses, mold, formaldehyde, carbon monoxide, asbestos, and airborne particles. Using air-cleaning technologies to reduce CO2 for commonly observed indoor concentrations (i.e., 1000 to 3000 ppmv) can result in an unjustified expectation that other indoor pollutants are not a concern. It is important to distinguish between different air cleaning technologies and how they impact different types of pollutants. The removal or conversion of CO2 in the air can be achieved only by chemical reaction processes using sorption-type air cleaners (Hu et al., 2017). The removal of other important indoor contaminants requires other approaches, for example airborne particle removal by mechanical filters. It is critical not to presume that air cleaning directed at CO2 removal or conversion alone will remove other indoor air contaminants that might be of more concern. Also, when employing CO2-based DCV, the ventilation system will not operate as intended if using CO2 removal devices, since these ventilation controls assume that the measured indoor CO2 concentration is proportional to human occupancy. CO2 as an indicator of airborne infection risk transmission During the COVID-19 pandemic, recommendations have been made to use indoor CO2 measurements as an indicator of the risk of airborne infection transmission. ASHRAE does not recommend a specific CO2 concentration as a metric of infection risk, but other organizations have recommended (CDC, REVHA, EMG/SPI-B) or mandated (Belgian Federal Public Service Employment Government) CO2 concentrations limits. Many of these are based on CO2 as an indicator of the outdoor ventilation rate per person, which implicitly involves the use of CO2 as a tracer gas along with a target ventilation rate. The ventilation rates on which these CO2 concentrations are based can be derived from ventilation standards, which are not based on the control of airborne disease transmission except in healthcare settings, or from a ventilation rate assumed to control transmission. Note that the ventilation requirements in ASHRAE Standard 62.1 are a function of space use and occupancy, and therefore the corresponding indoor CO2 concentration will vary by space type. For example, the steady-state CO2 concentrations corresponding to


13

the ventilation requirements in Standard 62.1 range from about 1000 ppmv in office spaces and classrooms with younger students, between 1500 and 2000 ppmv in restaurants, lecture classrooms and retail spaces, and above 2500 ppmv in conference rooms and auditoriums. Recommendations or requirements for ventilation rates and CO2 concentrations to limit infectious disease transmission have been suggested but are highly uncertain given the many factors that impact infection risk, including differences between pathogens. It is important to bear in mind that ventilation is only one control strategy that should be implemented as part of a layered approach to risk management. All else being equal, higher CO2 concentrations correspond to lower outdoor air ventilation rates and potentially an increased risk of airborne transmission. While CO2 concentrations can be a useful qualitative indicator, they do not capture the impacts of reduced occupancy that is common in many buildings or the impacts of particle filtration and air cleaning on infection risk. Other factors impact exposure and transmission risk, such as the amount of virus in the air, which won’t does not necessarily scale with CO2, respiratory activity, and type of pathogen. Note also that if CO2-based DCV is being employed, lower occupancy will reduce the outdoor air ventilation rate and presumably increase the risk of transmission, which is why several organizations have recommended disabling DCV systems or lowering their setpoints. These two strategies will have different impacts on outdoor air ventilations rate, with the former maintaining minimum outdoor air intake and the latter potentially increasing outdoor air ventilation. Rather than trying to relate desired ventilation rates to using indoor CO2 concentrations as an indicator of desired ventilation rates, several analyses of airborne infection risk have used CO2 as an indicator of the “rebreathed fraction” of indoor air (the fraction of inhaled air someone inhales that was exhaled by someone else in the space). If the incidence of an airborne disease in the population and the infectious dose of the pathogen are known, these methods can be used to estimate the percentage of new infections for a particular scenario (Rudnick and Milton 2003, Peng and Jimenez 2021). These methods rely on multiple assumptions about the distribution of indoor CO2 and infectious aerosol, the relative significance of different infection modes, and dose response relationships that are subject to large uncertainties. Consequently, they may not be highly accurate predictors of absolute risk.


14

REFERENCES 1. Allen, J.G., MacNaughton, P., Satish, U., Santanam, S., Vallarino, J. and Spengler, J.D. (2016) Associations of Cognitive Function

Scores with Carbon Dioxide, Ventilation, and Volatile Organic Compound Exposures in Office Workers: A Controlled Exposure Study of Green and Conventional Office Environments, Environ. Health Perspect., 124, 805-812.

2. Allen JG, MacNaughton P, Cedeno-Laurent JG, Cao X, Flanigan S, Vallarino J, et al. 2018. Airplane pilot flight performance on 21 maneuvers in a flight simulator under varying carbon dioxide concentrations. J Expos Sci Environ Epid 08: 08.

3. Apte, M.G., Fisk, W.J. and Daisey, J.M. (2000) Associations Between Indoor CO2 Concentrations and Sick Building Syndrome Symptoms in US Office Buildings: An Analysis of the 1994-1996 BASE Study Data, Indoor Air, 10 (4), 246-257.

4. ASHRAE (2021) Position Document on Filtration and Air Cleaning, Atlanta, Georgia, American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc.

5. ASHRAE (2019) ANSI/ASHRAE Standard 62.1-2019 Ventilation for Acceptable Indoor Air Quality, American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., Atlanta, GA.

6. ASTM (2011) Standard Test Method for Determining Air Change in a Single Zone by Means of a Tracer Gas Dilution, West Conshohocken, PA, American Society for Testing and Materials.

7. ASTM (2018) Standard Guide for Using Indoor Carbon Dioxide Concentrations to Evaluate Indoor Air Quality and Ventilation, West Conshohocken, PA, ASTM International.

8. Balling Jr, R.C., Cerveny, R.S. and Idso, C.D., 2001. Does the urban CO2 dome of Phoenix, Arizona contribute to its heat island?. Geophysical Research Letters, 28(24), pp.4599-4601.

9. Aanbevelingen voor de praktische implementatie en bewaking van ventilatie en binnenluchtkwaliteit in het kader van COVID-19. Taskforce Ventilatie. 2021. Belgian Federal Public Service Employment, Labour and Social Dialogue. https://werk.belgie.be/sites/default/files/content/documents/Coronavirus/Implementatieplan_ventilatie.pdf

10. 2021. The Belgian Federal Government – Ministry of Internal Affairs. Belgian pandemic emergency decree. https://www.ejustice.just.fgov.be/eli/besluit/2021/10/28/2021042995/justel.

11. CDC (2021) COVID-19, Ventilation in Buildings. https://www.cdc.gov/coronavirus/2019-ncov/community/ventilation.html.

12. CEN (2019) Energy performance of buildings - Ventilation for buildings - Part 1: Indoor environmental input parameters for design and assessment of energy performance of buildings addressing indoor air quality, thermal environment, lighting and acoustics, Brussels, European Committee for Standardization.

13. Cleveland, W.S., Freeny, A.E. and Graedel, T.E., (1983). The seasonal component of atmospheric CO2: Information from new approaches to the decomposition of seasonal time series. Journal of Geophysical Research: Oceans, 88(C15), pp.10934-10946.

14. Du, B., Tandoc, M. C., Mack, M. L., & Siegel, J. A. (2020). Indoor CO2 concentrations and cognitive function: A critical review. Indoor Air, 30(6), 1067-1082.

15. Emmerich, S.J. and Persily, A.K. 1997. Literature Review on CO2-Based Demand-Controlled Ventilation. ASHRAE Transactions 103 (2): 229-243.

16. EPA. Climate Change Indicators: Atmospheric Concentrations of Greenhouse Gases. https://www.epa.gov/climate-indicators/climate-change-indicators-atmospheric-concentrations-greenhouse-gases. Site visited August 2, 2021.

17. Fisk, W., Wargocki, P. and Zhang, X. (2019) Do Indoor CO2 Levels Directly Affect Perceived Air Quality, Health, or Work Performance, ASHRAE Journal, 61 (9), 70-77.

18. Fisk WJ. (2017). The ventilation problem in schools: literature review. Indoor Air 27: 1039-1051. 19. Gaihre, S., Semple, S., Miller, J., Fielding, S. and Turner, S. (2014) Classroom Carbon Dioxide Concentration, School

Attendance, and Educational Attainment, Journal of School Health, 84(9), 569-574. 20. Shih-Cheng Hu, Angus Shiue, Shu-Mei Chang, Ya-Ting Chang, Chao-Heng Tseng, Chuang-Cheng Mao, Arson Hsieh,

Andrew Chan, Removal of carbon dioxide in the indoor environment with sorption-type air filters, International Journal of Low-Carbon Technologies, Volume 12, Issue 3, September 2017, Pages 330–334, https://doi.org/10.1093/ijlct/ctw014

21. ISO (2017) Thermal performance of buildings and materials — Determination of specific airflow rate in buildings — Tracer gas dilution method, 12569. International Standards Organization.

22. Jacobson, T.A., Kler, J.S., Hernke, M.T., Braun, R.K., Meyer, K.C. and Funk, W.E. (2019) Direct human health risks of increased atmospheric carbon dioxide, Nature Sustainability.

23. James, J.T., and Zalesak, S.M. 2013. Surprising Effects of CO2 Exposure on Decision Making. 43rd International Conference on Environmental Systems. Vail, Colorado.

24. Kabirikopaei, A. and Lau, J. (2020) Uncertainty analysis of various CO2-Based tracer-gas methods for estimating seasonal ventilation rates in classrooms with different mechanical systems, Building and Environment.

25. Kajtar L, Herczeg L. (2012). Influence of carbon-dioxide concentration on human well-being and intensity of mental work. Idojaras 116: 145-169.

https://werk.belgie.be/sites/default/files/content/documents/Coronavirus/Implementatieplan_ventilatie.pdf

https://www.ejustice.just.fgov.be/eli/besluit/2021/10/28/2021042995/justel

https://www.cdc.gov/coronavirus/2019-ncov/community/ventilation.html

https://www.cdc.gov/coronavirus/2019-ncov/community/ventilation.html

https://doi.org/10.1093/ijlct/ctw014


15

26. Lee J, Kim TW, Lee C, and Koo C. (2022). Integrated approach to evaluating the effect of CO2 concentration on human cognitive performance and neural responses in office environment. J. Management in Engineering, 38(1).

27. Lietzke, B. and Vogt, R., 2013. Variability of CO2 concentrations and fluxes in and above an urban street canyon. Atmospheric environment, 74, pp.60-72.

28. Lin, X. and Lau, J. 2015. Demand Controlled Ventilation for multiple zone HVAC systems: part 2 - CO2-based dynamic reset with zone primary airflow minimum setpoint reset (1547-RP). Science and Technology for the Built Environment, Vol. 21(8), 1100-1108

29. Liu, M., Wu, J., Zhu, X., He, H., Jia, W. and Xiang, W., 2015. Evolution and variation of atmospheric carbon dioxide concentration over terrestrial ecosystems as derived from eddy covariance measurements. Atmospheric Environment, 114, pp.75-82.

30. Lowther, S.D., et al. (2021) Low Level Carbon Dioxide Indoors—A Pollution Indicator or a Pollutant? A Health-Based Perspective, Environments, 8.

31. NIOSH. 1976. Criteria for a Recommended Standard: Occupational Exposure to Carbon Dioxide. DHHS (NIOSH) Publication Number 76-194. National Institute for Occupational Safety and Health. https://www.cdc.gov/niosh/docs/76-194/.

32. NOAA. 2021. Trends in Atmospheric Carbon Dioxide. https://gml.noaa.gov/ccgg/trends/. Site visited August 2, 2021. 33. OSHA. 2017. Limits for Air Contaminants. Occupational Safety & Health Administration, U.S. Department of Labor.

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1000TABLEZ1. 34. Peng, Z. and Jimenez, J.L. (2021) Exhaled CO2 as a COVID-19 Infection Risk Proxy for Different Indoor Environments and

Activities, Environmental Science & Technology Letters, 8, 392-397. 35. Persily, A. (2015). Challenges in developing ventilation and indoor air quality standards: The story of ASHRAE Standard 62,

Building and Environment, 91, 61-69. 36. REHVA. 2021. COVID-19 Guidance, version 4.1. https://www.rehva.eu/fileadmin/user_upload/REHVA_COVID-

19_guidance_document_V4.1_15042021.pdf. 37. Rudnick, S.N. and Milton, D.K. (2003) Risk of indoor airborne infection transmission estimated from carbon dioxide

concentration, Indoor Air, 13 (3), 237-245. 38. EMG and SPI-B. 2021. Application of CO2 monitoring as an approach to managing ventilation to mitigate SARS-CoV-2

transmission. https://www.gov.uk/government/publications/emg-and-spi-b-application-of-co2-monitoring-as-an-approach-to-managing-ventilation-to-mitigate-sars-cov-2-transmission-27-may-2021.

39. Satish U, Mendell MJ, Shekhar K, Hotchi T, Sullivan D, Streufert S, et al. (2012). Is CO2 an indoor pollutant? Direct effects of low-to-moderate CO2 concentrations on human decision-making performance. Envir Health Persp 120: 1671-1677.

40. Scully, R.R., Basner, M., Nasrini, J., Lam, C.W., Hermosillo, E., Gur, R.C., Moore, T., Alexander, D.J., Satish, U. and Ryder, V.E. (2019) Effects of acute exposures to carbon dioxide on decision making and cognition in astronaut-like subjects, NPJ Microgravity, 5, 17.

41. Shendell, D.G., Prill, R., Fisk, W.J., Apte, M.G., Blake, D. and Faulkner, D. (2004) Associations Between Classroom CO2 Concentrations and Student Attendance in Washington and Idaho, Indoor Air, 14 (5), 333-341.

42. Shih-Cheng Hu, Angus Shiue, Shu-Mei Chang, Ya-Ting Chang, Chao-Heng Tseng, Chuang-Cheng Mao, Arson Hsieh, Andrew Chan, Removal of carbon dioxide in the indoor environment with sorption-type air filters, International Journal of Low-Carbon Technologies, Volume 12, Issue 3, September 2017, Pages 330–334, https://doi.org/10.1093/ijlct/ctw014).

43. Thom, S.R., Bhopale, V.M., Hu, J.P. Yang, M. 2017a. Inflammatory responses to acute elevations of carbon dioxide in mice. J Appl Physiol, 123: 297-307.

44. Thom, S.R., Bhopale, V.M., Hu, J.P. Yang, M. 2017b. Increased carbon dioxide levels stimulate neutrophils to produce microparticles and activate the nucleotide-binding domain-like receptor 3 inflammasome. Free Radical Biology and Medicine, 106: 406-416.

45. Wargocki, P., (2021). What we know and should know about ventilation. REHVA Journal, 58(2), 5-13. 46. Wei W, Wargocki P, Zirngibl J, Bendžalová J, Mandin C. Review of parameters used to assess the quality of the indoor

environment in Green Building certification schemes for offices and hotels. Energy and Buildings 2020, 209: 109683. 47. Wei W, Ramalho O, Mandin C. Indoor air quality requirements in green building certifications. Building and Environment 2015,

92: 10-19. 48. Zhang, X., Wargocki, P., Lian, Z. and Thyegod, C. (2016a) Effects of Exposure to Carbon Dioxide and Bioeffluents on Perceived

Air Quality, Self-assessed Acute Health Symptoms and Cognitive Performance, Indoor Air, 27, 47-64. 49. Zhang, X., Wargocki, P. and Lian, Z. (2016b) Human responses to carbon dioxide, a follow-up study at recommended exposure

limits in non-industrial environments, Building and Environment, 100, 162-171.

https://gml.noaa.gov/ccgg/trends/

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1000TABLEZ1

https://www.gov.uk/government/publications/emg-and-spi-b-application-of-co2-monitoring-as-an-approach-to-managing-ventilation-to-mitigate-sars-cov-2-transmission-27-may-2021

https://www.gov.uk/government/publications/emg-and-spi-b-application-of-co2-monitoring-as-an-approach-to-managing-ventilation-to-mitigate-sars-cov-2-transmission-27-may-2021

https://doi.org/10.1093/ijlct/ctw014

ATTACHMENT A- That ROB section 3.400 Manual of Procedures for Officers and Directors be removed from the ROB and considered as a separate document.

VOLUME 3

MANUALS AND PROCEDURES

(ROBs reflect Board principal motions as of July 2021)

ATTACHMENT DBOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

VOLUME 3

MANUALS and PROCEDURES Table of Contents

3.100 GUIDELINES FOR ASHRAE CONFERENCES

3.200 DUES, FEES, PRIVILEGES

3.300 ELECTION AND APPOINTMENT PROCEDURES

3.400 MANUAL OF PROCEDURES FOR OFFICERS AND DIRECTORS

3.500 Hold for future use.


3.700 SOCIETY SCHOLARSHIP PROGRAM RULES

3.800 ASHRAE ASSOCIATES

3.900 MISCELLANEOUS PROCEDURES

3.910 Hold for future use

3.920 Criteria for the Formation of a New ASHRAE Region

3.960 Chapter Technical Publications

3.970 Region-At-Large Sub-Region Chair Qualifications and Responsibilities

3.980 Enforcement Procedures for Violation of the ASHRAE Code of Ethics

…Other items appear before the manual that will not be deleted.


TABLE OF CONTENTS

1. GENERAL1.1 Purpose 1.2 Definitions 1.3 Reference Documents

2. OBJECTIVE AND PURPOSES2.1 Objective of the Society 2.2 Purposes of the Society 2.3 Research 2.4 Objective of Directors 2.5 Administrative and Fiscal Year

3. GEOGRAPHIC ORGANIZATION3.1 Regional Plan 3.2 Regional Meetings and Conferences 3.3 Assistance to Chapters

4. AUTHORITY AND RESPONSIBILITIES4.1 Authority 4.2 Responsibilities of Members of the Board 4.3 Common Responsibilities of Directors 4.4 Additional Responsibilities of Directors-at-Large (DAL) 4.5 Additional Responsibilities of Directors and Regional Chairs (DRCs) 4.6 Responsibilities of Officers 4.7 Responsibilities of Council Chair (Coordinating Officer) 4.8 Responsibilities of Treasurer 4.9 Responsibilities of Vice President 4.10 Responsibilities of President-Elect 4.11 Responsibilities of the President 4.12 Responsibilities of the Immediate Past President

5. REGIONAL MEETINGS AND CONFERENCES5.1 Definitions 5.2 Reference 5.3 Attendance 5.4 Report

6. ASSISTANCE TO CHAPTERS6.1 Manual for Chapter Operations 6.2 Chapter Model Bylaws 6.3 Communications 6.4 Visits to Chapters 6.5 Regional Committees (optional) 6.6 Special Programs 6.7 Chapter Responsibility as Host Chapter to Society 6.8 Chapter or Regional Activities Relating to Other Organizations

7. COUNCILS7.1 Establishment 7.2 Council Membership 7.3 Council Procedures

8. REPRESENTATIVES AND AMBASSADORS8.1 Representatives 8.2 Ambassadors

9. EXECUTIVE COMMITTEE (ExCom)9.1 General 9.2 Meetings 9.3 Quorum 9.4 Subcommittees

10. LIMITATIONS AND RULES10.1 Corporation Law10.2 Certificate of Consolidation10.3 Rules of the Board10.4 Guidelines for Revisions or Amendments to Society Documents

APPENDICES A. Map - Regional Boundaries and Chapter LocationsB. Society Structure ChartC. Procedure for Chapter Bylaws Updating

TABLE OF ABBREVIATIONS BOD Board of Directors of ASHRAE CRC Chapters Regional Committee; Chapters Regional Conference CO Coordinating Officer DAL Director-at-Large DRC Director and Regional Chair ExCom Executive Committee (Officers of the Society) ExO Ex Officio PAOE Presidential Award of Excellence PEAC President-Elect Advisory Committee ROB Rules of the Board of Directors RVC Regional Vice Chair SBL Society Bylaw(s) MC Members Council PC Publishing and Education Council TC Technology Council

MANUAL OF PROCEDURES FOR OFFICERS AND DIRECTORS

SECTION 1 - GENERAL

1.1 PURPOSE

1.1.1 This manual has been prepared to assist Officers and Directors of the Society. It defines the duties, responsibilities and authority of the various tasks by reference to the Society Bylaws (SBL) and the Rules of the Board of Directors (ROB). In addition, suggestions based on past experience and policy are included for guidance.

1.1.2 This manual will be periodically revised to include changes in the SBL and ROB and to reflect changes in the methods of operation in the Society.

1.2 DEFINITIONS

1.2.1 The Board of Directors (BOD) is comprised of 30 voting members and one (1) non-voting (staff) member as follows (SBL 4.1)

1.2.1.1 The Officers - each for one-year term: a. Presidentb. President-Electc. Treasurerd. Four (4) Vice Presidentse. Secretary (non-voting staff)

1.2.1.2 The Directors: a. Nine (9) Directors-at-Large - elected for three-year terms in a sequence of 3-3-3.b. Fifteen (15) Directors who also serve as Regional Chairs - elected for three-year terms in a

sequence of 5-5-5. (17-06-25-13)

1.2.2 Where the term "Director" is used in this manual, it refers both to Directors-at-Large and to Directors and Regional Chairs.

1.2.3 Where the term "Coordinating Officer" (CO) is used, it refers to the duties of an Officer who is assigned a coordinating function for one or more of the standing and special committees of the Society.

1.2.4 Where the term "Board Ex officio" (ExO) is used, it refers to the duties of a Director who is assigned to serve on a standing or special committee.

1.2.5 Where the term "staff" is used, it refers to the personnel employed by the Society to maintain the Society's headquarters operation.

1.2.6 The Executive Committee (ExCom) consists of the elected Officers of the Society and the Secretary who is a non-voting member. During intervals between Board of Directors meetings, the Bylaws, authorize the Executive Committee to exercise administrative powers of the Board of Directors. Matters of policy determined by the Executive Committee between meetings of the Board of Directors shall be submitted for approval to the Board of Directors at its next meeting. (SBL 7.3)

1.2.7 The Executive Vice President shall be appointed by the Board of Directors under an employment agreement approved by the Board of Directors, fixing salary, term of employment, and other conditions. The title “Executive Vice President” shall be an honorific, shall not constitute an elected office of the Society for any purpose, and may be changed by action of the Board of Directors. The Executive Vice President shall serve as Society Secretary and perform all duties normally associated with that office and those assigned by the Board of Directors or prescribed by these Bylaws. The Executive Vice President may take part in the deliberations of all committees except the Nominating Committee but shall not have a vote therein. (SBL 5.5)

1.2.8 The committees of the Society shall be the committees prescribed by the Society Bylaws. The Board of Directors may from time to time create other standing or special committees as it deems necessary to carry on the work of the Society and shall prescribe their powers and duties, and it may abolish any such committees. (SBL 7.1)

1.3 REFERENCE DOCUMENTS

1.3.1 Each candidate for the Board of Directors may expect to receive the following materials from the Secretary at least three months prior to taking office:

a. Certificate of Consolidation (on web site)b. Bylaws (on web site)c. Rules of the Board of Directors (includes Manual of Procedures for Officers and Directors)d. Minutes of Board of Directors and Executive Committee meetings which were held during the year prior to the

new Board member's term of office, and minutes for any additional period when the actions of such meetingshave not been incorporated into the Rules of the Board.

e. Manual for Chapter Operations (on web site)f. Manual for Conducting Chapters Regional Conferences (on web site)

1.3.2 Each Director nominee may expect to receive existing Rules of the Board (ROBs) and Manuals of Procedures for the Society committees and councils on which the Director will serve as well as minutes of the previous year's meetings of the council and of all committees to which the Director may be assigned as Ex Officio (ExO).. (12-01-25-08)

1.3.3 Upon assignment to a standing or special committee as Coordinating Officer (CO) or Ex officio (ExO), the Officer or Director may expect to receive the minutes of the previous year's meetings of the assigned council and committees.

1.3.4 Prior to taking office, each Officer and Director should become thoroughly familiar with this manual, the Rules of the Board (ROBs) of the council(s) on which each Officer and Director serves, and the complete Rules of the Board.

SECTION 2 OBJECTIVE AND PURPOSES

2.1 OBJECTIVE OF THE SOCIETY

"The Society is organized and operated for the exclusive purpose of advancing the arts and sciences of heating, refrigeration, air-conditioning and ventilation, the allied arts and sciences, and related human factors for the benefit of the general public, as defined in the Certificate of Consolidation. To fulfill its role, the Society shall recognize the effect of its technology on the environment and natural resources to protect the welfare of posterity." (SBL 1.3)

2.2 OBJECTIVE OF DIRECTORS

2.2.1. The objective of all Directors should be to contribute to the purposes of the Society in accordance with the responsibilities and authority of their positions.

2.2.2. An individual who is a Director is responsible for contributing to these purposes at the Society, regional and chapter levels.

2.3 ADMINISTRATIVE AND FISCAL YEAR

2.3.1 Each new administrative year of the Society shall begin immediately upon the adjournment of the Annual Meeting. The Board of Directors, councils and committees shall all change over from the "old" to the "new" membership and leadership when the new Board convenes for the first time. (ROB 2.101.003.1)

2.3.2 The fiscal year of the Society shall end on June 30 of each year. (SBL 10.1)

SECTION 3 GEOGRAPHIC ORGANIZATION

3.1 REGIONAL PLAN

3.1.1 Chapters of the Society shall be grouped in geographic areas by the Board of Directors, and each such area shall be designated as a region. The number and delineation of regions and changes therein shall be published in the official publication of the Society. Each region is served by a Director and Regional Chair (DRC). Regional boundaries on www.ashrae.org. Chapters are assigned to regions and shall be directed by Members Council.

3.1.2 The regional plan was established to provide direction to the chapters and allow democratic selection procedures for the participation of individuals in the Society organization, wider dissemination of technology, means for interchange of ideas among chapters, and the systematic solicitation and consideration by the members concerning the policies, procedures, and operation of the Society.

3.2 REGIONAL MEETINGS AND CONFERENCES

A substantial portion of the operation of a region, particularly as reflected in the annual Chapters Regional Conference, is described in the Manual for Conducting Chapters Regional (Committee) Conferences. (For additional information, refer to Section 5 of this manual.)

3.3 ASSISTANCE TO CHAPTERS

Refer to Section 6 of this manual.

SECTION 4 AUTHORITY AND RESPONSIBILITIES

4.1 AUTHORITY 4.1.1 The authority of the positions described herein is derived from the Certificate of Consolidation, the Bylaws of the

Society, and the Rules of the Board of Directors. 4.1.2 The Certificate of Consolidation provides for worldwide operation of the Society with headquarters. The Board of

Directors has established headquarters in Atlanta, DeKalb County, Georgia. The Certificate of Consolidation was executed at the merger of the two predecessor societies, ASHAE (formerly ASHVE) and ASRE, when both of their headquarters were in New York. The certificate states the purposes of the Society and imposes limitations and obligations on the Directors as referred to in appropriate portions of this manual. It allows the Society, through its Bylaws, to confer powers and authorities upon the Board of Directors in addition to the powers and authorities expressly conferred by the statutes of the State of New York and by the Certificate of Consolidation.

4.1.3 The Bylaws of the Society also impose limitations and obligations with reference to the Board of Directors in

Article IV, to Officers in Article V, to Councils in Article VI, and to Committees in Article VII. The pertinent parts of these articles are referenced in this manual as required.

4.1.4 The Rules of the Board of Directors (ROB) implement the Society Bylaws (SBL) by defining policy and delegating

authority. Some of these rules are referenced in this manual where pertinent. 4.2 RESPONSIBILITIES OF MEMBERS OF THE BOARD 4.2.1 The Board of Directors shall have full and complete management and control of the activities and funds of the

Society and may adopt such rules and regulations for the conduct of its meetings, the exercise of its powers, and the management of the affairs of the Society as it may deem proper, subject to the provisions of the laws of the State of New York, the Certificate of Consolidation and these Bylaws. (SBL 4.4)

4.2.2 In this regard, Society Legal Counsel in a letter dated November 8, 1961 stated: "As you know, Officers and

Directors of a corporation are trustees for the interests of the stockholders or members; as such, they are required to exercise that degree of care and prudence which would be exercised by the ordinarily prudent business person in connection with all the affairs of the corporation. They must also act in good faith. They cannot act on matters in which they have a self-interest contrary to the interest of the corporation. They represent the entire membership of the corporation as a whole, and cannot neglect or fail to perform their duties; otherwise they are personally liable for any damages or loss which occurs therefrom."

4.2.3 Since the Board of Directors is a deliberative assembly, the responsibility of each member is accomplished by

considering and acting on motions of members and on communications presented to the assembly. This action takes the form of a declaration of policy or procedure, or an instruction to committees and staff, or a recommendation or delegation of authority to the President or Executive Committee.

4.2.4 Notice of any regular or special meeting of the Board of Directors shall be given in writing or by electronic

communications to each director at least fifteen days before the meeting or transmitted orally at least forty-eight hours before the meeting. (SBL 4.8)

4.2.5 Attendance is mandatory at regular meetings of the Board of Directors which are held at the time of the Winter

and Annual Meetings of the Society and at special meetings called by the President. Each Director should arrive on time and stay until adjournment unless excused by the President for unusual circumstances.

4.2.6 Full participation in the work of the Board requires a substantial amount of preparation to read communications

sent to Board members prior to meetings, preparation of reports on assigned subjects, and advance preparation of motions which the Director may wish to present at the meeting. Each Director is expected to participate in discussions and vote in accordance with the overall interests of the members in the furtherance of the purposes of the Society.

4.2.7 Each Director should also be prepared to incur substantial expenses not allowable for reimbursement by the Society. Each Director should establish a personal time and expense budget after consideration of the responsibilities detailed herein.

4.2.8 Members of the Board of Directors should accept their obligations with the intent of advancing the purposes of the Society. In so doing, they will receive many benefits to compensate them for their time and expense. They will increase their technical knowledge, help to improve the design of products and systems, increase their positions as leaders, develop worthwhile friendships, and improve their capabilities in their professional fields.

4.2.9 The Board of Directors elects recipients of the following:

a. Honors and Awards:

ASHRAE Hall of Fame 2 or more negative votes defeats Honorary Member 2 or more negative votes defeats F. Paul Anderson Award 2 or more negative votes defeats Pioneers in the Industry 2 or more negative votes defeats Fellow 4 or more negative votes defeats Louise and Bill Holladay Distinguished Fellow Award 4 or more negative votes defeats Andrew T. Boggs Service Award 4 or more negative votes defeats ASHRAE Award for Distinguished Public Service 4 or more negative votes defeats

b. Other recipients of Society-level awards.

c. Eight members and eight alternates to serve on the Nominating Committee of the Society (SBL 7.6). Nominations are submitted to the Board by a three-person BOD subcommittee appointed by the President.

d. Members of the following councils: Technology and Publishing and Education. Nominations are submitted tothe Board by a four-person BOD subcommittee appointed by the President.

e. Members of the Standards Committee (SBL 7.9). Nominations are submitted to the Board by a three-personBOD subcommittee appointed by the President.

f. Members of the Research Administration Committee (SBL 7.7). Nominations are submitted to the Boardby a three-person BOD subcommittee appointed by the President.

g. Members of the Technical Activities Committee (SBL 7.8). Nominations are submitted to the Board by athree-person BOD subcommittee appointed by the President.

h. Members of the Handbook Committee (volume subcommittee). Nominations are submitted to the Board by athree-person BOD subcommittee appointed by the President.

i. Scholarship Trustees.

j ASHRAE Foundation Trustees.

The timetable for nomination and election of members to councils and committees is in ROB Volume 3, Election and Appointment Procedures.

4.2.10 The current edition of Robert's Rules of Order Newly Revised should be observed for the orderly transaction of business at the meetings. This procedure generally requires the placing of a motion, the seconding of it, and a discussion followed by a vote. The degree of formality for the conduct of such meetings will be determined by the presiding officer. However, a certain amount of informality exists, and it is not necessary to adhere to every detail of strict parliamentary law that would be used in a larger assembly.

4.2.11 After a motion has been adopted by a majority vote of the Board of Directors, each member of the Board of Directors accepts the decision as the will of the majority and supports this point of view and the action taken to the best of the member's ability.

4.2.12 All fees and annual dues shall be fixed and payable as determined by the Board of Directors. (SBL 2.18 and ROB Volume 3 Dues, Fees, Privileges)

4.2.13 The expenditure of the Society's funds is governed by the budget as approved, modified, or amended by the Board of Directors, and no additional expenditures shall be made without the approval of the Board of Directors.

(SBL 5.9)

4.2.14 The Board of Directors approves the selection of a certified public accountant who audits the accounts of the Society after the close of the fiscal year. (SBL 11.3)

4.2.15 The Board of Directors may, by a two-thirds vote, remove a member of any committee. (SBL 7.11)

4.2.16 Amendments to Bylaws of the Society must be approved by two-thirds of the members of the Board of Directors or by 300 voting members of the Society, of which no more than 150 of such voting members shall be from any one region, prior to vote by members of the Society. (SBL 12.1)

4.2.17 The Board of Directors may refer to the Society any important question to be decided by a majority of the votes cast at a regular or special meeting of the Society. Such a referendum shall be used by the Board to advise it regarding any proposed action to take within its power. The Board of Directors shall not submit a referendum to the membership that is frivolous or would result in a violation of the law, the Certificate of Consolidation, these Bylaws or any fiduciary responsibility of the Society.

The Board of Directors may initiate such a referendum at its own discretion or when requested through a valid membership petition. A valid petition must be signed by not less than 300 voting members, of which not more than 150 of such voting members shall be from any one region. Such petition shall not be valid until the Secretary has certified the signatures of the petitioners. The Board must act on this petition no later than its first meeting once 60 days has elapsed from the time the Secretary has certified the petition as valid. The Board of Directors may clarify the question raised by the petition to make it suitable for a vote of the membership. The Board of Directors must submit to the membership a suitable question raised by a petition. The Board of Directors is required to include a summary of the information in the petition, as well as any position it has taken, along with the question. (SBL 4.6)

4.2.18 Official stationery of the Society shall be used for official business of the Society. (ROB 2.101.006)

4.2.19 An item "Executive Session" is included on the agenda of all regular meetings of the Board of Directors. During such a session only members of the Board of Directors and those individuals requested by the chair to stay shall be allowed to remain in the meeting room.

4.2.20 The Board of Directors may, by a two-thirds vote of all the members thereof, censure, suspend or expel any member if, in the opinion of the Board of Directors, the member is guilty of abuse or misuse of the privileges of the Society membership or of action prejudicial to the best interest of the Society. (SBL 2.21)

4.3 COMMON RESPONSIBILITIES OF DIRECTORS

4.3.1 A Director serves as a member of the Board of Directors, as described in Article 4.2 of this Manual. 4.3.2 The Director is to participate in formulating recommendations to the Board of Directors concerning policies, procedures and operation of the Society.

4.3.3 Directors may be assigned as ex officio members to all standing committees except the Nominating Committee and committees reporting directly to the Board (ROB 2.200.002.4). A Director may expect to be appointed as a Board Ex Officio (BOD ExO) of one or more committees, as a voting member of one council, and as a member of one or more BOD subcommittees.

4.3.4 For each committee to which a Director is appointed as Board Ex Officio, he/she shall keep the Coordinating Officer informed of any deliberations or resolutions of the committee which may affect the general policies of the Society.

4.3.5 The Board Ex Officio shall serve the assigned committees in an advisory capacity and shall provide liaison with

the Board of Directors, the councils, and other committees. The Board Ex Officio shall assist the committee in preparing its recommendations to the council and the Board and present any motions to the council which are recommended by the committee. In turn, the Board Ex Officio shall interpret actions of the council and Board to the committee. At committee meetings the Board Ex Officio does not count toward a quorum and shall not vote.

4.3.6 The Board Ex Officio may request a committee chair to attend the Board meetings when the council chair or the

Board Ex Officio presents the report (or part of the report) of the council. This practice is encouraged only in such instances where a direct exchange of information between the committee chair and the Board may be significant.

4.3.7 The Board Ex Officio shall provide support to his/her assigned committees as follows: (82-01-24-03) a. Communication and interpretation of presidential goals. b. Guidance in fiscal planning. c. Assistance in preparation of annual objectives. d. Monitoring of progress toward completion of annual objectives. e. Assistance in developing action plans to achieve Strategic Plan objectives. f. Monitoring of progress toward completion of Strategic Plan objectives. g. Ongoing review of the committee's Rules of the Board (ROB) and Manual of Procedures (MOP). (92-06-28-5B) 4.3.8 The Board Ex Officio shall assess the committee's scope, operation, and personnel and shall suggest changes as

needed. 4.3.9 The Board Ex Officio shall attend all meetings of his/her assigned committees and councils with the following

exceptions: (12-01-25-14) a. In cases of conflict with BOD meeting, the BOD meeting shall take absolute precedence. b. In cases of conflict between appointed committees, approximately equal amounts of time should be devoted

to each committee in question. 4.3.10 The following time and expense figures are estimates. Actual time and money expended may vary depending

on individual circumstances. 4.4.10.1 Annual time (excluding travel time): a. Winter Meeting, usually late January, approximately 7 days. b. Annual Meeting, usually late June, approximately 7 days. c. Attendance at own CRC and others as assigned, approximately 3 days for each CRC. d. Council meetings during Winter and Annual Meetings. Councils may hold additional meetings in the spring

and fall (usually one day per meeting). e. Standing or special committee meetings, usually one day per meeting. f. Review of material to be discussed at Winter and Annual Meeting, several hours per meeting. g. Study of qualifications of candidates for election by the BOD to councils and committees and for honors and

awards, eight hours per year.

i. Special Board committee assignments. Time requirements vary widely with assignments, but an estimate iseight hours of personal time per day of committee meeting for analysis work, report writing, etc.

4.3.11 The mechanism for appointment of an ad hoc alternate Board ExO by the Board of Directors is as follows: (83-06-29-19/94-06-26-04)

a. As soon as it becomes certain a Board ExO cannot attend a specific meeting(s) of the Board, the Directorshall select a member (voting or non-voting) of the Council(s) having jurisdiction over the committee(s) onwhich the Director serves as Board ExO and shall make arrangements for the person to attend that meetingof the BOD as an ad hoc alternate Director, with voice but without vote.

b. In the case which the alternate Director is to represent a Director who serves on two councils, the choice ofthe council from which the alternate Director is chosen should be based on the importance and magnitude ofthe committee’s reports to the BOD.

c. The alternate Director may participate in the discussions of the BOD, but may not place motions on the flooror vote.

d. The order of preference for selection of the ad hoc alternate Director should be:1. Current chair of one of the Society standing committees of the council, giving due consideration to the

Importance and magnitude of the committee’s reports to the Board.2. Past member of one of the Society standing committees of the council, who is currently serving as an

Elected member of the council representing that committee.e. Former member of the Board of Directors who is currently serving as an elected member of the council.f. The ad hoc alternate Director selected should be urged to also attend any meetings of the committee(s)

immediately preceding the meeting of the BOD even if the Director will also be present at those committeemeetings.

g. If time permits, the staff should provide the alternate Director with all essential material. The elected Directorshould brief the alternate Director.

4.4.6.2 Annual Expenses:

a. Board of Directors - Transportation and other travel expenses not exceeding the approved maximum dailyexpense rate may be reimbursed for a maximum of seven days for attending Board meetings whenrequested.

A copy of the Travel Reimbursement Policy is in ROB Volume 1.

b. Directors attend their own CRC and others as may be assigned by the President, with transportationreimbursement.

4.4 ADDITIONAL RESPONSIBILITIES OF DIRECTORS-AT-LARGE (DAL)

4.4.1 The Director-at-Large is expected to attend and participate in the CRC of the region in which he/she resides and others as may be assigned by the President (79-06-24-15). For the CRC in the region in which the DAL resides, when requested, the Director-at-Large shall work with the Regional Chair to present at that CRC information pertinent to the DAL's assigned committees or to the Society generally.

If an assigned Officer is prevented from attending a CRC, the Director-at-Large may be delegated to represent that Officer. The DAL shall then work with that Officer and the Regional Chair to develop appropriate program material and other participation.

c. Directors are responsible for all other expenditures, including but not limited to the following:

1. Council or committee meetings held at times other than Winter and Annual Meeting, usually requiring oneor two nights of lodging plus meals and normal gratuities per meeting.

2. Participation by spouses at the Society level, approximately $1,500.00 per year.

3. Secretarial assistance - filing, report typing, copy work, mailing and telephone activity.

4.5 ADDITIONAL RESPONSIBILITIES OF DIRECTORS AND REGIONAL CHAIRS (DRCs)

4.5.3 A Director and Regional Chair (DRC) directs the operations for his/her region. This includes detailing objectives and giving assistance to the Regional Vice Chairs, to the chapters in the region, and to potential new chapters being formed. The DRC also represents the interests of the region in all matters of Society importance.

4.5.4 The primary responsibility of the individual in the dual position of Director and Regional Chair is to represent the Society. Responsibility to the region is necessarily supplementary and secondary in accordance with the general corporation law and membership corporation law of the State of New York.

This primary responsibility does not relieve the Director and Regional Chair from the obligation to present the viewpoint of chapters in the region. Indeed the DRC is uniquely qualified to recognize their needs and to present their viewpoints. When the interests of members as a whole are under consideration, however, the DRC should, after considering the viewpoints of members in other regions, be prepared to act in the interest of the membership as a whole.

4.5.5 The Director and Regional Chair is the chair of the Chapters Regional Conference (Committee) for the region (SBL 7.5). The DRC is responsible for planning and conducting this meeting in accordance with the Manual for Conducting Chapters Regional Conference. Also, refer to Section 7 of this manual for coordination of activities of CRCs with the Members Council. The DRC is also responsible for the Orientation Session at a Chapters Regional Conference (see CRC Manual). (91-06-23-25)

4.5.7 The Director and Regional Chair helps in the resolution of problems before the Board. The DRC, in turn, interprets actions of the Board, as needed, at meetings of the Chapters Regional Committee and at chapter meetings.

(10-06-30-15[6]/12-01-25-05)

4.5.8 The Assistant Regional Chair position should be used as a way of supporting a new DRC or preparing, training and educating a possible candidate for the position of DRC.

(88-06-30-51/00-02-09-31/01-02-01-38/06-01-25-08/09-06-24-10/10-06-30-15[7])

4.5.9 Alternate for Director and Regional Chair (DRC) – In the absence of the Director and Regional Chair (DRC), the DRC may appoint the Assistant Regional Chair (ARC), or a Regional Vice Chair (RVC), or the Region Members Council Representative to serve as an alternate. This temporary appointment can be made in the event the DRC is ill or otherwise incapacitated, but has not permanently vacated the office. The DRC shall notify the President as soon as possible as to the dates and reasons for this temporary appointment. This alternate has voice but not voting rights at Board of Directors meetings. (12-01-25-07)

4.5.10 Each Director and Regional Chair shall appoint a Regional Historian to coordinate historical activities on a regional basis. The DRC is responsible for assisting in providing objectives and monitoring the operations of chapters in the region. The DRC is also responsible for assuring that the chapters adhere to the requirements of the Society Bylaws and Rules of the Board of Directors and that their operations are carried on in an effective manner, to advance the purposes of the Society. To do this, the DRC should establish and maintain effective communications with the chapters in the region. Suggestions for meeting these responsibilities are given in Section 6 of this manual.

(78-06-28-07)

4.5.11 The Director and Regional Chair should enlist the aid of the regional officers to represent the DRC on some chapter visits, taking into account the chapter's needs and the specialty of the Regional Vice Chair. However, the DRC should visit each chapter personally not less than once every two years, and desirably each chapter each year in order to maximize effective communication. The Director and Regional Chair may also invite a regional officer to accompany the DRC on chapter visits when needed.

When a regional officer makes an official visit to a chapter on behalf of the DRC, a short report on the visit should be requested by the Director and Regional Chair.

A visiting schedule by the DRC and/or the regional officers to each chapter in the region should be established early in the fiscal year (preferably at the Society Annual Meeting). At the same time the DRC should establish regional objectives and programs for the coming year. This will assist all those concerned in identifying the strengths and weaknesses within the region. (03-07-02-12)

4.5.12 It is the Director and Regional Chair's responsibility to explore the need for new chapters in the region, interest and assist members in forming such chapters, and secure the necessary approvals through the Members Council.

4.5.13 The Director and Regional Chair shall coordinate activities of Society committees with regional and chapter activities. Refer to Section 6, Assistance to Chapters.

4.5.14 The Director and Regional Chair shall clearly outline for the region's chapters the purpose of the Presidential Award of Excellence (PAOE), and list the specifics for each of the areas featured for the current year's award. The DRC shall use the Society President's announcement on the PAOE as a guide. The DRC shall monitor each chapter's progress throughout the year to help each chapter receive the PAOE. Additionally, it is the responsibility of the DRC to make the chapters aware of the requirements for regional awards and urge them to strive for those awards.

4.5.15 The Director and Regional Chair shall emphasize to the chapters the necessity of student membership and chapter relationships with local educational institutions to interest students in professional careers within the Society's sphere of interest, and in the Society. This is accomplished easiest when a student branch exists. The DRC should therefore give particular care to the student branches in the region, recognizing that students have little knowledge of the Society. They should be encouraged to continue their Society membership as they make their way into our industry.

4.5.16 It is the function of the Director and Regional Chair to encourage participation of chapter members in Society committees, including Technical Committees, Task Groups and Technical Resource Groups.

4.5.17 Communications are vital; they are discussed in Section 6, Assistance to Chapters. The Director and Regional Chair should insist that chapters reply promptly to communications which require response and should give chapters a deadline for responding. An up-to-date Chapter Information Questionnaire helps in directing the correspondence to the right member. It also lists a telephone number if personal contact is required.

4.5.18 Near the end of the Director and Regional Chair's term of office, when a successor has been nominated, the DRC should inform this person of current chapter and regional activities with the objective of providing an orderly transition. On completion of term of office, appropriate files should be transmitted to the successor.

4.5.19 Additional Annual Personal Time and Expense Requirements - Directors and Regional Chairs.

This office is one of the most vital in the Society, and the most demanding of personal time and expense of all Director positions. The following time and expense figures are estimates. Actual time and money expended may vary widely depending individual circumstances.

4.5.19.1. Annual Time:

a. Official chapter visitations - one day per visitation (average of 12 days per year exclusive of travel time).

b. Chapters Regional Conference - two to four days per year, depending on the CRC program. The DRCshould visit the host chapter at least twice prior to the meeting to advise and guide the host chapter on plansand arrangements. The DRC is responsible for preparation and mailing of instructional information for thedelegates and the meeting agenda. These activities will require at least 40 to 50 hours per year.

c. Planning meeting - beginning of fiscal year - one to two days.

d. Routine correspondence, handling inquiries, providing guidance, etc. related to DRC's responsibilities tochapters - 100 to 200 hours per year.

e. One visit to another region's CRC each year - 3-4 days (optional)

The total estimated time required, at home and away, is 50 to 60 days annually.

4.5.19.2 Annual Expenses:

a. Directors are responsible for all other expenditures, including but not limited to the following:

Council or committee meetings usually require one night of lodging, plus two or three meals and normalgratuities per special meeting (not every year).

Expenses for room, meals, etc. related to official chapter visitations vary widely with geographical locationsand distance of chapter from the DRC's home.

Same as above item also applies to CRCs.

Required trips to Regional Conference Host Chapter prior to CRC to advise chapter on plans andarrangements - lodging and meal costs. (92-01-29-34B)

One visit to another region's CRC each year - lodging, registration, and meal costs. (92-01-29-34B)Participation by spouses at regional and Society levels plus visits to other CRCs - approximately $1500/year.

Secretarial assistance - filing, report typing, copy work, mailing, telephone activity.

Regional newsletters - some 4 to 8 per year, plus distribution to about 40 others - Board of Directors, RegionalVice Chairs, etc.

4.5.20 Regional Dinners (optional) - At each Society Meeting (Winter and Annual) the Director and Regional Chair is encouraged to arrange a time and place for a Regional Dinner for the ASHRAE members within the region. It has been the practice in recent years to hold these dinners on the Monday evening. (The DRCs are ideal organizers for this event.)

4.6 RESPONSIBILITIES OF OFFICERS

4.6.1 All officers of the Society shall perform the duties customarily attached to their respective offices under the laws of the State of New York, and such other duties and services incident to their respective offices as are delegated to them in Article V of the Bylaws and may from time to time be assigned to them by the Board of Directors. Some of these duties are described in the following paragraphs and articles.

4.6.2 Each officer also serves as a member of the Board of Directors, as described in Article 4.2 of this manual.

4.6.3 Each officer also serves as a member of the Executive Committee. The operation of the Executive Committee is described in Section 9, Executive Committee, of this manual.

4.6.4 Each of the President-Elect, Treasurer and the four Vice Presidents serves as chair or vice chair of a council. Council operations are described in Section 7 of this manual.

4.6.5 Every officer can expect to have secretarial expenses in connection with the duties of office.

4.6.6 Within the limits of their professional and personal obligations, spouses of officers are encouraged to participate in the following events:

A. The spouse of the President of the Society:(1) All domestic and international business trips(2) Executive Committee meetings, if requested(3) ASHRAE Winter Meeting(4) ASHRAE Annual Meeting

B. Spouses of officers other than the President:(1) Executive Committee meetings, if requested(2) ASHRAE Winter Meeting(3) ASHRAE Annual Meeting(4) Assigned Chapters Regional Conferences (CRCs)(5) Meetings where the officer substitutes for the President

C. Spousal participation may include the following:(1) Attend general business sessions as well as special sessions presented especially for spouses(2) Attend social functions to which spouses are invited(3) Attend tours arranged for companions

4.6.7 Guidelines for reimbursement of travel expenses for officers and spouses are in ROB Volume 1, Travel Reimbursement Policy.

4.6.8 The word “spouse” as used in the Manual of Procedures for Officers and Directors shall be a marital partner or other companion in a committed relationship. (02-06-23-10/09-06-21-06)

4.7 RESPONSIBILITIES OF COUNCIL CHAIR (COORDINATING OFFICER)

4.7.1 Each of the officers serves as Coordinating Officer (CO) to one or more committees as described in ROB 2.200.002. (07-03-25-11)

4.7.2 The council chair or CO shall be available to the committee for advice and assistance and shall report any problems to the President or the Executive Committee. (77-06-26-07/78-02-01-15/87-06-28-19) The council chair or CO should annually review the budget, the four-year plan and the objectives of each committee and make recommendations to the President-Elect concerning size limitations, fiscal concerns and activities of the committees. The purpose of such reviews is to optimize committee size and effectiveness and assure that each committee of the Society is useful and functioning in the manner described by the Rules of the Board.

4.7.3 The council chair or CO shall receive copies of the minutes of all meetings and all pertinent correspondence to and from the Chairs of all committees assigned to that council chair or CO.

4.7.4 The council chair or CO shall serve in an advisory capacity and as a communicating link to the President and/or Board of Directors for the council and the committees assigned to the council chair or CO.

4.7.5 It is desirable, where possible, for the council chair or CO to attend at least a portion of each assigned committee meeting. This will allow the entire committee membership to meet and have an opportunity to converse with the council chair or CO. (91-06-23-25)

4.7.6 Specific coordinating committee assignments will be made by the President with the approval of the Board of Directors (ROB 2.200.002). Typical assignments are shown in the Society structure chart. (Appendix B)

4.8 RESPONSIBILITIES OF TREASURER

4.8.1 The Treasurer shall have custody of the funds of the Society and the Society's books of account, which shall be open to the inspection of any member of the Board of Directors. (SBL Sec. 5.6)

4.8.2 The Treasurer is an officer, a member of the Executive Committee, a member of the Board of Directors, and the duties include those heretofore described in other sections of this document, as well as those outlined in the following paragraphs.

4.8.3 The Treasurer shall chair the Finance Committee. (09-01-28-26) (See also SBL 7.4)

4.8.4 The Treasurer shall be a member of the Investment Subcommittee, which shall also include the Chief Staff Officer and the Comptroller. (ROB Volume 2, Finance Committee)

4.8.5 The Treasurer shall invest the funds of the Society in accordance with the decisions of the Investment Committee. The Investment Committee will operate according to the current Rules of the Board. (ROB Volume 2, Finance Committee)

4.8.6 The Treasurer signs certain financial instruments of the Society.

4.8.7 Annual time and expenses of the Treasurer will generally be related to the following commitments: (91-06-23-25)

a. Winter meeting - approximately 8 days.b. Annual Meeting - approximately 8 days.c. Executive Committee meetings - generally three days each, twice a year in addition to Winter and Annual

Meetings.d. Special Board of Directors or committee meetings - one day per meeting.e. Finance Committee meetings that are not concurrent with the above meetings - two per year.f. Investment Committee meetings - generally two meetings per year, one day each concurrent with Finance

Committee meeting.g. Preparation of the budget, correspondence, and general preparation - approximately 300 hours per year.

h. Attendance and participation at three Chapters Regional Conferences and attendance at Treasurer's ownCRC each year - three days each.

i. Review of material to be discussed at the Winter and Annual Meetings - thirty hours per meeting.j. Review of material for ExCom meetings - twenty hours per meeting.

4.9 RESPONSIBILITIES OF VICE PRESIDENT

4.9.1 The Vice Presidents, in order of seniority as members of the Society, act for the President, the President-Elect and the Treasurer in the event of their absences. (SBL Sec. 5.8)

4.9.2 A Vice President is an officer, a member of the Executive Committee, a member of the Board of Directors, and the duties include those heretofore described in other sections of this document, as well as those outlined in the following paragraphs.

4.9.3 One or more of the four Vice Presidents, as appointed, serves as a member of the Finance Committee.

4.9.4 One Vice President serves as chair of each council except Members Council. (ROB 2.302.001.1and 2.303.001.1)

4.9.5 Each Vice President may expect to be appointed by the President to one or more special presidential committees established to develop information for a specific response or policy for the Society. The Vice Presidents may also be appointed to represent the Society at meetings of other organizations.

4.9.6 The Vice Presidents will be expected to assist the President and the President-Elect in the selection of nominees for committee assignments and to provide evaluation comments on committee performance.

4.9.7 Annual time and expenses of a Vice President will generally be related to the following commitments: (91-06-23-25)

a. Annual Meeting - approximately 8 days.b. Winter Meeting - approximately 8 days.c. Executive Committee meetings - generally two or three days each, twice a year in addition to Winter and

Annual Meetings.d. Council meetings which may be held in the spring and fall (one VP only and usually two days per meeting) in

addition to the regular council meetings at the Winter and Annual Meetings of the Society.e. Special Board of Directors or committee meetings - one day per meeting.f. Finance Committee meetings which are not concurrent with the above meetings - two per year. (One or more

VPs)g. Attendance and participation at three Chapters Regional Conferences and attendance at Vice President's

own CRC each year - 2½ to 3 days per conference plus report preparation.h. Special meeting assignments - 6 days per year (varies).i. General correspondence and preparation - 300 hours per year.j. Review of material to be discussed at the Winter and Annual Meetings - twenty hours per meeting.k. Review of material for ExCom meetings - twenty hours per meeting.

4.10 RESPONSIBILITIES OF PRESIDENT-ELECT

4.10.1 The President-Elect is the principal assistant to the President and shares the operating responsibilities as delegated by the President.

4.10.2 The President-Elect shall automatically succeed to the office of President at the conclusion of the President's term in office. (SBL 5.4)

4.10.3 If the President dies, resigns, or is removed from office, the President-Elect shall immediately become President and shall serve for the remainder of the term of his/her immediate predecessor. If the time served is less than six months, he/she shall also serve as President for the next Society year. (SBL 5.4)

4.10.4 The President-Elect is an officer, a member of the Executive Committee, and a member of the Board of Directors, and the duties include those heretofore described in other sections of this document, as well as those outlined in the following paragraphs.

4.10.5 The President-Elect serves as chair of the Members Council. Refer to Section 7 of this manual.

4.10.6 The President-Elect serves as chair of the President-Elect Advisory Committee. 4.10.7 The President-Elect is expected to prepare any changes planned for the Presidential Award of Excellence

(PAOE). 4.10.8 The President-Elect may expect to be included in certain more important meetings between the President and

staff. 4.10.9 Since the President-Elect will be expected to present the slate of committee appointments at the beginning of

his/her term of office as President, actual preparation of this list must be made during the term as President-Elect. A minimum of eleven and a maximum of fourteen Directors shall be assigned to strategic opportunities as determined by the President-Elect.

4.9.10 For time commitments, refer to Article 4.10. 4.11 RESPONSIBILITIES OF THE PRESIDENT 4.11.1 The President is chair of the Board of Directors, chair of the Executive Committee, and Chief Executive Officer.

The President is responsible for presiding at all meetings of the Society, for directing the staff, for designating council membership from the Board of Directors and the Chairs thereof, for designating committees and the Chairs thereof, with the approval of the Board of Directors, except for the Nominating, Standards, Research Administration, Technical Activities, and Handbook Committees, and the elected members of the Technology and Publishing & Education Councils, who will be selected or elected in accordance with Society Bylaws and Rules of the Board. The President directs the work of councils and committees with the assistance of the other officers. The President may also appoint any person or persons to serve in a consulting capacity to any standing or special committee except the Nominating Committee (SBL 7.2 and ROB). The President represents the Society at a variety of meetings, conferences, interviews, etc., throughout the year as President.

The President should take great care in utilizing Directors and Regional Chairs in making subcommittee assignments in

view of the great workload they already have. When making such subcommittee appointments to the Board of Directors, the President should utilize, whenever possible, past DRCs as well as current DRCs and Directors-at-Large. (75-06-21-24)

4.11.2 The President's duties as an officer and chair of the Board of Directors include those described in other sections

of this document, as well as those outlined in the following paragraphs. 4.11.3 The President signs certain financial instruments of the Society. 4.11.4 A detailed insight into the activities and commitments of the President is given in the following paragraphs. 4.11.4.1 Regional Conferences are highlights of the presidential year. Conduct of the President should be

such that the occasion will be memorable to the host chapter and delegates as well. 4.11.4.2 At Society meetings, the time of the President and President-Elect will be well occupied with Board

and committee meetings and other official functions. Executive Committee and Board meetings take precedence, but meetings of committees coordinated by the two officers should be attended, if not in conflict. Social functions should be attended, and officers and their spouses should "circulate" at receptions.

4.11.4.3 The President is installed in office at the President's Luncheon during the Annual Meeting. The

incoming President will prepare an address (which is given at the President's Luncheon), outlining plans for the year and listing the subjects to be emphasized during the term. (92-07-02-32E)

4.11.4.4 The President is the principal speaker at the Presidential Luncheon at the Winter Meeting and is the

Plenary speaker at the Annual Meeting at the end of the term. (92-07-02-32E) These talks may be in the form of a report to the membership, or they may express policy on a subject of major interest to the Society or the industry. These talks are published in the Journal. The President also is expected to prepare several talks and speeches during the year as President.

4.11.4.5 At Society Meetings, the President is furnished a suite at the meeting hotel. This should be considered a courtesy to the Society rather than to the President, who may use the facilities for small meetings, receptions for honored guests or other functions which seem appropriate.

4.11.4.6 Leadership Transfer Guidelines:

a. Decisions for all events not specified by ROBs up to the official closing should be made by the outgoingPresident.

b. Titles used, whether written or spoken, shall either be the "outgoing" titles or shall be prefaced by"incoming" when it seems more appropriate to refer to the new position.

c. All installation statements shall include the clause "effective at the close of this Annual Meeting."d. "Official closing" of the meeting shall be clearly specified so as to occur at the first meeting of the incoming

(new) Board of Directors.e. Titles used shall change after "closing."f. "Control" shall switch to incoming officers at the "official closing."g. The presidential suite should be officially under the control of the outgoing President until he/she departs

from the hotel, but with a clear understanding that the incoming President may schedule special meetingsand new Executive Committee events in the suite if he/she so chooses. Such events/meetings should,however, be coordinated with the outgoing President.

h. Questions of the time for presidential speeches fall under "a" above, but courtesy dictates that it be ajoint decision.

i. At the official installation, the President and President-Elect should exchange pins; ribbons (of office)should be exchanged at the official closing of the meeting as defined in Paragraph "d" above.

4.11.4.7 Although regional meeting attendance is shared among the President, the President-Elect and the Treasurer, the travel schedule is heavy. Each of these officers will expect to travel to two Society meetings, two Executive Committee meetings, and approximately four Chapters Regional Conferences. Other travel requests may include chapter charter meetings and meetings of other organizations. Such attendance, while not mandatory, may be in the best interest of the Society; some requests can be covered by staff. (91-06-23-25)

4.11.4.8 The travel requirements may be estimated at: (91-06-23-25)

2 Society Meetings @ 9 days 18 days 5 Regional Meetings @ 4 days 20 days 2 Executive Committee @ 3 days 6 days Visits to Society Headquarters 18 days Intersociety and International Visits 30 days

92 days

4.11.4.9 The principal obligation upon high office in the Society is the free giving of time.

4.11.4.10 At meetings, the duties of the President are clear: The President chairs certain meetings and attends certain functions. Between meetings, there is a steady flow of correspondence. DRCs and DALs send copies to the President of their many communications.

4.11.4.11 The President shall delegate some of the administrative work to the President-Elect in an amount sufficient to acquaint the President-Elect with the administrative procedure. The President shall also include the President-Elect in certain more important meetings with staff. (67-02-02-21)

4.11.4.12 While the day-to-day operations of the Society are staff responsibilities, the President represents the membership, and the President's experience and counsel should be used wherever indicated. Frequent communication to and from staff will keep policy matters straight and avoid misunderstanding.

4.11.4.13 All correspondence should be handled as promptly and systematically as possible. Due to the heavy load of correspondence, the President (and President-Elect) should have secretarial services available in the amounts required to handle these requirements. Some correspondence is handled by headquarters staff, but most must be handled from the home office of the President (or President-Elect).

4.11.4.14 At the end of the Presidential year the President becomes a Presidential Member.

4.11.4.15 Policies governing reimbursement of expenses are in Travel Reimbursement Policy (ROB Volume 1).

4.12 RESPONSIBILITIES OF THE IMMEDIATE PAST PRESIDENT

In the year immediately following the Presidency, a Presidential Member will serve as Vice Chair of the Nominating Committee (and Chair of the Nominating Committee the second year after his/her term as President).

SECTION 5 REGIONAL MEETINGS AND CONFERENCES

5.1 DEFINITIONS 5.1.1 Regional Meetings: The term Chapters Regional Committee (CRC) designates a business meeting of the

delegates of the chapters in a region. Workshop-type discussion may be included. 5.1.2 Regional Conference: A Chapters Regional Conference includes both a CRC meeting and a minimum period of

three hours set aside for technical sessions and field trips plus four (4) workshops of four hours' duration each, led by the -six Regional Vice Chairs. (Chapter Technology Transfer, Grassroots Affairs, Membership Promotion, Research Promotion, Student Activities, Young Engineers in ASHRAE)

5.2 REFERENCE 5.2.1 Both regional meetings and regional conferences are described in the Manual for Conducting Chapters Regional

Conference (CRC Manual). 5.2.2 Each DRC should become familiar with this Manual to determine the DRC's responsibilities for these activities. 5.3 ATTENDANCE 5.3.1 There shall be present at each Chapters Regional Committee meeting two Society officers, including, if possible,

the President, the President-Elect or the Treasurer; all such official attendees' travel expenses shall be reimbursed in accordance with the Travel Reimbursement Policy. The "team" will usually be headed by the President, the President-Elect or the Treasurer.

5.3.2 A chapters regional conference is an important occasion; the host chapter will have prepared for it at least a year

in advance. Each of the assigned "team" should feel obligated to attend all planned functions. If bus trips are arranged, they should go "with the crowd," rather than by private car. At receptions and cocktail hours, they should "circulate," meeting everyone present, if possible. During business sessions, they should be prepared to answer delegates' questions.

5.3.3 Social events will frequently include a banquet and a luncheon. A prepared talk by the President, the President-

Elect or the Treasurer is expected at one of these functions, and by the other "team member" at one of these or other major functions of the regional conference. These talks may be on Society affairs or progress. Although such a talk may contain paragraphs presented elsewhere, spontaneity will be improved if a separate presentation, preferably with new data, is prepared for each occasion.

5.3.4 The number of such assignments will vary with the office and with the requirements and specific availability of

staff participation. The President, the President-Elect and the Treasurer may expect to attend three to four such meetings each; the Vice Presidents will probably attend three, in addition to their own regional conferences, special meetings and optionally, those which may immediately precede or follow an Executive Committee meeting.

5.3.5 A Director and Regional Chair nominee may attend one CRC in another region prior to beginning his/her three-

year term. Each Director and Regional Chair is authorized to attend a maximum of two regional conferences in another region during the first two years of the three-year term. (12-01-25-11[9])

5.3.6 The incoming Regional Chair nominee shall substitute for the outgoing Regional Chair at a CRC meeting of

his/her choice in a region other than his/her own in the spring of the year. (74-02-07-27) 5.3.7 The Regional Chair shall be responsible for inviting and directing the Nominating Committee Member, Alternate,

and newly-elected Member and Alternate to attend all meetings of the CRC, including the caucus and executive session, and the Manual for Conducting Chapters Regional Conferences shall be revised to reflect this change.

(74-02-07-29)

5.3.8 The Regional Chair shall have the option of sending the General Chair-Designate from the Host Chapter to a CRC Meeting in his/her own or another region, if the Regional Chair deems it beneficial to the region, and transportation expenses shall be paid. (74-06-27-25)

5.4 REPORT (97-01-29-18)

5.4.1 It is the responsibility of the Vice President attending a chapters regional conference to prepare a report on the conference. The report should cover such subjects as conference announcement, protocol, business meetings, technical sessions, workshops, social activities, arrangements, or any other aspect of the conference on which the officer wishes to comment. The report should also include a list of the action items from the business meeting.

5.4.2 Following the conference, the officers in attendance should meet with the Director and Regional Chair, the chair of the CRC organizing committee, the next year's chair of the CRC organizing committee, and others as appropriate (the chair of the CRC organizing committee two years into the future, visiting Society BOD members, and ASHRAE staff) to discuss the conference, its strengths and areas where and how it could be improved. The Director and Regional Chair and the chair of the CRC organizing committee should receive a copy of the officer's written report.

5.4.3 The written report should be distributed to all of the members of ExCom, and it should be an agenda item for the next meeting of the Executive Committee.

SECTION 6 ASSISTANCE TO CHAPTERS

6.1 MANUAL FOR CHAPTER OPERATIONS

6.1.1 A Manual for Chapter Operations is furnished to the DRC and to chapter officers. This manual incorporates the ideas generated at the conference of the Members Council for the proper operation and direction of chapter activities.

6.1.2 The DRC should assist the chapters in the use of this manual and stress the importance of complying with the procedures outlined therein. It should be followed in principle and any variations should be only those deemed essential because of local conditions.

6.1.3 At the beginning of each new Society year the DRC should personally contact each incoming chapter president and determine that each has a manual, and that the other chapter manuals have been placed in the hands of the incoming chapter officers. The DRC should also stress at this time the importance of completing and mailing the Chapter Information Questionnaire.

6.2 CHAPTER MODEL BYLAWS

6.2.1 Model Chapter Constitution and Bylaws have been approved by the Board of Directors.

6.2.2 The purpose of the Model Constitution and Bylaws is to provide a Constitution and Bylaws that will meet the need of any chapter and still comply with the Certificate of Consolidation, Society Bylaws, the Rules of the Board of Directors, the New York State Not-for-Profit Law, and Federal and Georgia State Laws under which ASHRAE is administered.

6.2.3 The Model Constitution and Bylaws are flexible in that they allow the chapter certain options in the selection of dates, the appointment of committees, the selection of committee members, and the methods of election. This flexibility is provided to accommodate the needs of chapters, regardless of their geographic location and size. The DRC should make sure that the chapter constitution and bylaws have been approved by Members Council, and, if they are not, that steps are taken to revise them in accordance with the Model Chapter Constitution and Bylaws. Copies of correspondence between chapters and Members Council should be sent to the DRC.

6.2.4 Chapters' bylaws are updated every five years. Each DRC will receive a list of chapters in his/her region whose Bylaws have been updated and sent to the chapters for approval. DRCs should follow up with chapters to ensure that action is taken on the updated bylaws. The Procedure for Chapter Bylaws Updating is in Appendix C.

6.3 COMMUNICATIONS

6.3.1 Communications between the DRC and the chapters in the region are necessary in order to keep the DRC advised of the activities of the chapters; and, in order that the DRC may give to the chapters information and advice which will enable them to improve operations.

The "Chapter Information Questionnaire" is a valuable tool to assist the DRC, the various Regional Vice Chairs and various departments at headquarters in determining which individual in the chapter to direct correspondence to. The DRC must acquire these before the beginning of the Society Year on July 1 and distribute them to all pertinent parties. The DRC must ensure that the Chapters provide revised copies when changes have been made.

6.3.2 The DRC must establish early in the term that "no answers" and "slow answers" from chapters to the DRC or the Regional Vice Chairs or other ASHRAE correspondents are not in the best interest of the chapters, the region, or the Society and represent unacceptable performance.

6.3.3 Newsletters are used by the DRC for circulation to officers of the chapters within the region. The contents of such letters include decisions of the Board of Directors of the Society which are applicable to chapter operations; status of regional motions; Society activities which should be called to the attention of the chapters; and information

which will help chapters to schedule speakers, develop membership, improve programs, etc. A newsletter can provide an excellent medium of interchange among chapters. (Exchange of newsletters among DRCs also gives ideas for format and content.) (99-01-27-44)

6.3.4 Questionnaires may be necessary from time to time to obtain information on chapter activities necessary for coordination or information. These questionnaires may be used for the purpose of gathering information on membership dues, number and class of members in the chapter, cost of chapter activities, and the character of special activities.

6.3.5 Communications by telephone as well as by letter or electronic communications may be necessary, particularly for making arrangements for regional meetings and in coordinating activities of two or more chapters. (12-01-25-11)

6.4 VISITS TO CHAPTERS

6.4.1 Visits to chapters by the DRC, or by one of the regional officers should be made as frequently as is necessary, but not less than once per year. One visit per year should be considered official. A meeting with the chapter Board of Governors should always be a part of the official chapter visit. (92-01-29-34A/03-07-02-12)

6.4.2 Visitation with the members of the Board of Governors and with the members of the chapter provides the most effective means of measuring the quality of leadership being provided, the quality of meeting programs, and the attitude of the membership.

6.4.3 The meeting with the Board of Governors should be for the purposes of assisting them with the operations of the chapter and of resolving chapter problems. Informality and exchange of information should be the keynote of such meetings.

6.4.4 At meetings with the Board of Governors and with officers, the following subjects are typical of items that should be discussed:

a. Chapter membership and development.

b. Chapter programs, securing speakers, arranging social meetings, etc.

c. Chapter finances.

d. Chapter educational programs, cooperation with student branches and chapter support for scholarships.

e. Emphasis on the necessity of student membership and chapter relations with local colleges to intereststudents in Society and professional careers.

f. Encouragement of chapters to have meaningful continuing chapter seminars and educational programs forall levels of ability of chapter membership, including student membership.

g. Research programs, research resources and fund-raising activities.

h. Special projects of a regional or international scope.

i. Consideration of members for service on Society committees, for honors and awards, for recommendation tothe Nominating Committee, etc.

j. Any other appropriate item of conduct or operation of the chapter, the region, and the Society at large, suchas Society goals, chapter membership attendance at Society meetings and CRC meetings, chapterscholarship programs, etc.

In summary, reviewing the current status of the chapter relative to achieving a par performance on PAOE points in the various categories provides lively discussion with a clear objective.

6.5 REGIONAL COMMITTEES (optional)

6.5.1 Regional committees or subcommittees of CRCs may be established as standing or special committees, as required by circumstances. The DRC may appoint such committees, soliciting approval of the Members Council when such approval is deemed necessary or desirable.

6.5.2 Typical subjects which may be considered by regional committees are:

a. Financing of regional meetings.b. Programs for regional meetings.c. Regional sponsorship of a scholarship fund.d. Regional sponsorship of invitations for meetings of the Society in the regions and for cooperation of chapters

in assisting the Conferences and Expositions Committee for such meetings. (12-01-25-11)e. Regional historical programs.

6.6 SPECIAL PROGRAMS

6.6.1 The DRC may be called upon from time to time to sponsor special programs in the region.

6.6.1.1 Liaison with the principal committees of the Society is an example. For example, the Membership Promotion Committee has a member who is responsible for liaison with chapters in one specific region through the DRC for the purpose of following up on delinquent members.

6.7 CHAPTER RESPONSIBILITY AS HOST CHAPTER TO SOCIETY

6.7.1 The DRC should assist the chapter in his/her region selected as Host Chapter for an Winter and Annual Meeting of the Society. The DRC should provide advice and counsel on the responsibilities of the Host Chapter and the proper organization to accomplish these responsibilities. The DRC should see to it that the chapter coordinates its activities with the assigned Society staff members. The DRC should sit at the head table during the luncheon and dinner meeting and make suitable presentations or addresses as required.

6.7.2 The Manual for Host Chapters for Society Meetings should be used by the DRC as the authority for the necessary chapter activities.

6.8 CHAPTER OR REGIONAL ACTIVITIES RELATING TO OTHER ORGANIZATIONS

6.8.1 It is the responsibility of the DRC to review the activities of the chapters in the region and to instruct the chapters in order to avoid any chapter or regional membership or affiliation with any organization where such a liaison would compromise the following regulations:

a. The following provisions of Section 501(c)(3) of the Internal Revenue Code (upon which the Society'sCertificate of Consolidation and Bylaws are based):

1. Organized and operated exclusively for "...scientific ...or educational purposes...."

2. No substantial part of the activities are related to propaganda or attempts to influence legislation.

3. No participation in any political campaign.

b. The purposes listed in item 7(1) of the Certificate of Consolidation.

6.8.2 No chapter or region should join or affiliate with any organization if there is any appearance of the organization being engaged in commercial activities. (Manual for Chapter Operations)

6.8.3 The only exposition activities that the Society will sponsor in the U.S. shall be the International Air-Conditioning, Heating and Refrigerating Exposition jointly sponsored with AHRI. Participation in any form by a chapter or region of the Society in an Exposition in the U.S. is contrary to the contractual agreement with the International Exposition Company, and is not permissible, except as allowed by the Manual for Chapter Operations or as stipulated in License and Royalty Agreement between the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc. and the Air-Conditioning and Refrigeration Institute and the International Exposition Company, Incorporated dated January 18, 1990 and any amendments thereto. (ROB 2.104.019.2)

6.8.4 Chapters may co-sponsor conferences subject to the Guidelines for Co-sponsored Conferences (ROB Volume 3)

SECTION 7 COUNCILS

7.1 ESTABLISHMENT

7.1.1 The Board of Directors approved the establishment of councils in 1980. Councils were established for the following purposes:

7.1.1.1 To implement Board policy and administer activities of the committees within the organizational structure of the councils;

7.1.1.2 To develop policies and long-range plans for the committees within the jurisdiction of the council;

7.1.1.3 To approve funding of programs recommended by the committees within the limitations of the council ROB 2.300.006 and monitor ongoing programs of the committees.

7.2 Council Membership

7.2.1 There are three councils reporting to the Board of Directors. Each council has standing committees reporting to it and may also have special committees and subcommittees that report to it.

Refer to Society Structure (Appendix B and ROB Volume 2) for lists of committees reporting to each council, quorum requirements, numbers of authorized meetings, and fiscal limits.

7.2.2 Two Vice Presidents chair the Publishing & Education and Technology Councils, and the President-Elect chairs Members Council. The Treasurer is vice chair of Members Council; vice presidents are vice chairs of the other councils.

7.3 Council Procedures

For specific details related to council election procedures, operating procedures, etc., refer to Election and Appointment Procedures in ROB Volume 3.

SECTION 8 REPRESENTATIVES AND AMBASSADORS

8.1 REPRESENTATIVES

8.1.1 REPRESENTATIVES NOMINATED BY TECHNICAL COMMITTEES

A. Appointments to represent the Society in a specific research area shall be made by the chair of the ResearchAdministration Committee, and those to represent a specific technical area (except standards) shall be made bythe chair of the Technical Activities Committee, with the advice of the TC, TG or TRG or panels at interest, withthe advice of the Director of Technology and with the approval of the Coordinating Officer. (ROB 2.421.003.3)

B. Individuals appointed to represent the Society in a specific standards area and/or codes area shall be made bythe chair of the Standards Committee, with the advice of the cognizant Standards Project Committee or thechair of the Code Interaction Subcommittee and the Manager of Standards, and approved by the CoordinatingOfficer. (91-06-23-15/09-10-24-05)

C. Instructions for their voting shall be given to them by their committee with the proviso that, if there is a newactivity, this will first be reported to the Board for its consideration so that the Board will not be giving blanketdelegation of authority, but will have approved in advance the character, scope and general contents of thisactivity. Thereafter, it will be the duty of the committee involved to instruct the intersociety representative as tohow to vote to accomplish this. (91-06-23-15)

D. The Board ex officio member shall be responsible for referring to the Board of Directors actions taken by theintersociety representatives. (62-06-27-07)

(See also RAC, TAC and Standards Committee ROBs.)

8.1.2 PRESIDENTIAL REPRESENTATIVES

A. The Operating Procedure for Presidential Representatives dated 6/22/74 is adopted. (74-06-23-20/91-06-23-13)

1. Authorization: By appointment of the President at the Executive Committee Meeting of June 21, 1974, aspecial class of Presidential Representatives was established. They will be designated PresidentialRepresentatives, and they will speak on behalf of the President.

2. Assignments: Normally the assignments given to Presidential Representatives will be as liaison members toother organizations, especially when decisions on policy matters are expected. Other assignments, however,would be as guests at meetings of other organizations, or as a speaker or participant at conferences.

3. Authority and Responsibility: When the assignment is given to the Presidential Representative, thepresident shall define the scope of authority and the purpose of the assignment. If it is expected that thePresidential Representative is to vote or speak on behalf of ASHRAE regarding policies that have not beendefinitely determined by ASHRAE, the Executive Committee shall direct him/her on the position he/she is totake.

4. Report: Following each assignment, the Presidential Representative shall make a written report to thepresident.

5. Term of Appointment: The term of the Presidential Representative shall coincide with the term of thepresident who appoints him/her.

6. Eligibility: Any Full Member in good standing may be appointed as a Presidential Representative; however,it is preferable to appoint someone with stature and experience commensurate with the assignment. Thepresident shall consider, therefore, Presidential Members, officers, present or past Directors, Fellows, oroutstanding authorities in an appropriate field.

8.2 AMBASSADORS

A. The Board of Directors approved the Operating Procedure for ASHRAE Ambassadors as recommended by theExecutive Committee at their meeting May 1-2, 1976, as follows: (76-06-27-02/91-06-23-16)

1. Purpose: To represent ASHRAE by promoting goodwill and improving relations between ASHRAE and the variousinternational organizations with similar objectives and interests.

2. Authorization: By appointment of the President at the Board of Directors Meeting of June 27, 1974, a specialrepresentative was established. The President later named the special representative "ASHRAE Ambassador."

3. Procedure for Appointment: Whenever the Society learns that a member will be traveling to international countrieswithout ASHRAE chapters, he/she may be invited by staff on behalf of the President to act as an Ambassador withinthe conditions of this operating procedure.

4. Authority and Responsibility: When the appointment is given to the Ambassador, the President or staff shall definethe scope of authority and the purpose to be fulfilled. The President, through staff, shall present the Ambassador witha letter of introduction, or credentials, suitable for presentation to the international organizations to be visited. Further,the Ambassador shall be provided with a kit concerning the formation of chapters. This kit would be left with the groupvisited by the Ambassador. The Ambassador will not vote or speak on behalf of ASHRAE regarding policies unlessauthorized by the President. (91-06-23-17)

5. Report: Following each assignment, the Ambassador will make a written report to the President.

6. Term of Appointment: The term of the Ambassador will coincide with the term of the specific trip involved.

SECTION 9 EXECUTIVE COMMITTEE (ExCom) 9.1 GENERAL 9.1.1 The Executive Committee shall consist of the President who shall be its Chair, the President-Elect, the

Treasurer, the Vice Presidents, and the Secretary, who is a non-voting member. It shall meet at the call of the President or upon request of any two members of its members. (SBL 7.3)

9.1.2 It shall investigate and make reports and recommendations to the Board of Directors regarding matters relating

to the Society or members thereof. During intervals between Board of Directors meetings, the Executive Committee shall exercise administrative powers of the Board of Directors. Matters of policy determined by the Executive Committee between meetings of the Board of Directors shall be submitted for approval to the Board of Directors at its next meeting. (SBL 7.3)

9.2 MEETINGS 9.2.1 Regular meetings of the Executive Committee are held at the time of the Winter and Annual Meetings, generally

prior to and immediately after other scheduled meetings. Special meetings are generally held not less than twice a year during periods between Society meetings.

9.3 QUORUM 9.3.1 A quorum of the Executive Committee is six. The Secretary, a non-voting member, may be counted as part of

this quorum. (90-02-11-03) 9.4 SUBCOMMITTEES 9.4.1 In order to sustain the ASHRAE/CIBSE relationship, a subcommittee of the Executive Committee shall be

formed consisting of the President and the Chief Staff Officer. (ROB 2.106.001.6)

SECTION 10 LIMITATIONS AND RULES

10.1 CORPORATION LAW

10.1.1 As trustees representing the interests of the members of the Society, Officers and Directors must exercise that degree of care and prudence which would be exercised by the ordinarily prudent businessman in connection with the affairs of the corporation.

10.1.2 Officers and Directors must act in good faith and cannot act on matters in which they have a self-interest contrary to the interest of the corporation.

10.1.3 Officers and Directors are liable personally for any damages or losses which occur from willful negligence or failure to perform their duties.

10.2 CERTIFICATE OF CONSOLIDATION

10.2.1 No Officer or Director may receive or be lawfully entitled to receive any part of the net earnings of the Society or any pecuniary profit from the operations of the Society except as may be authorized by the Board of Directors as reasonable compensation for services in effecting one or more of its purposes as the Board of Directors may determine.

10.2.2 Each Officer and Director will be indemnified by the Society against expenses actually and necessarily incurred by (the Officer or Director) in connection with the defense of any action, suit, or proceeding in which (the Officer or Director) is made a part by reason of being or having been an Officer or Director of the Society, except in relation to matters as to which (the Officer or Director) shall be adjudged in such action, suit, or proceeding to be liable for willful negligence, misfeasance, or misconduct in the performance of (the) duties of the office; such right or indemnification shall not be deemed exclusive of any other right to which (the Officer or Director) may be entitled under any Bylaw agreement, vote or otherwise.

10.3 RULES OF THE BOARD

10.3.1 Rules of the ASHRAE Board of Directors, authorized by Bylaws Section 4.4, are compiled annually by the staff of the Society from actions of the Board.

10.3.2 Rules of the Board are contained in the following four volumes:

Volume 1 – Principles and Policies Volume 2 – Standing Rules Volume 3 – Manuals and Procedures Volume 4 – Operation and Administration

10.3.3 Changes to Rules of the Board - Proposed changes (additions and deletions) to Rules of the Board (ROBs) shall be submitted by committees, councils and Board members. Changes proposed by a committee shall be submitted through the body to which it reports; councils and Board members may submit proposed changes directly to the Board of Directors.

10.3.3.1 To propose a change to an existing ROB, present the current ROB with changes marked by double underlining to designate words proposed to be added and strikethrough to designate words proposed to be deleted. A proposed change, as a minimum, shall include the complete ROB number (e.g., 2.106.001.2), the proposed change(s) marked as indicated above, and the reason(s) for the change(s).

10.3.3.2 To propose a new ROB, present the wording for the new rule and include a statement indicating a recommended placement of the new rule within the ROB organization. Examples:

It is recommended that this rule be placed in ROB Volume 1, Principles and Policies It is recommended that this rule be placed in ROB Volume 2, Standing Rules

10.3.3.3 To propose rescinding an existing ROB, include in the recommendation the ROB volume in which the rule is located, the rule number or other identification code, and the wording of the rule to be rescinded.

10.4 GUIDELINES FOR REVISIONS OR AMENDMENTS TO SOCIETY DOCUMENTS

10.4.1 Certificate of Consolidation - By application to the Secretary of the State of New York. 10.4.2 Bylaws - By vote of the Society membership. 10.4.3 Rules of the Board of Directors - By motions passed by the Board of Directors. 10.4.4 Model Constitutions and Bylaws - By motions passed by Members Council. 10.4.5 In case of a conflict, the Society documents are valid in the following order:

a. Certificate of Consolidationb. Bylawsc. Rules of the Board

ASHRAE REGIONAL BOUNDARIES AND CHAPTER LOCATIONS

Appendix A – Current map and list of chapters can be located at www.ashrae.org.

Appendix B – The organizational structure can be found at www.ashrae.org

APPENDIX C - PROCEDURE FOR CHAPTER BYLAWS UPDATING (12-01-25-11[8])

The purpose of the model constitution and bylaws is to provide a constitution and bylaws that will meet the need of any chapter and still comply with the Certificate of Consolidation, Society Bylaws, the Rules of the Board of Directors, the New York State not-for-profit law, and Federal and Georgia state laws under which ASHRAE is administered. As such, the constitution and bylaws constitute a legal document which has been approved by the ASHRAE Board of Directors and reviewed by legal counsel.

The model bylaws are flexible in that they allow the chapter certain options in the selection of dates, the appointment of committees, the selection of committee members, and the methods of election. This limited flexibility is provided to accommodate the needs of chapters, regardless of their geographic location and size.

Acceptable deviations to the model bylaws have been published to permit additional options which are based on experience and changing times in order that the chapters are given the best possible basis for successful operation.

These are the steps which should be followed in updating chapter bylaws:

Step Responsible Action

1. Members Council Provide model constitution and bylaws and list of acceptable deviations;

2. Regional Chair Work with chapter president (at CRC or on chapter visit) to update bylaws.

If chapter accepts changes:

4. Chapter Board of Governors votes to accept changes; President signs and dates updated bylaws and returns to Headquarters.

5. Staff If chapter has indicated additional acceptable changes (see Deviations List), staff revises and returns bylaws to chapter for verification, final acceptance and signature.

If chapter requests changes or additions which are not on Deviations List:

6. Regional Chair Refer outstanding questions to staff liaison who refers to Members Council Charter and Bylaws advisor for resolution.

7. Members Council Provide explanation and ruling to Regional Chair who communicates explanation to chapter.

8. Chapter Repeat step 4.

If chapter does not accept ruling:

6. Chapter Appeal to Members Council who makes the final judgment. Direct questions concerning this procedure to Regional Chair or staff.

…Other items after before the manual that will not be deleted.

Appendix C

ATTACHMENT B - That ROB Volume 3 be renamed as Standing Rules for Membership.

VOLUME 3

MANUALS AND PROCEDURES STANDING RULES FOR MEMBERSHIP


ATTACHMENT EBOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

VOLUME 3

MANUALS and PROCEDURES STANDING RULES FOR MEMBERSHIP

Table of Contents

3.100 GUIDELINES FOR ASHRAE CONFERENCES

3.200 DUES, FEES, PRIVILEGES

3.300 ELECTION AND APPOINTMENT PROCEDURES




3.700 SOCIETY SCHOLARSHIP PROGRAM RULES

3.800 ASHRAE ASSOCIATES

3.900 MISCELLANEOUS PROCEDURES

3.910 Hold for future use

3.920 Criteria for the Formation of a New ASHRAE Region

3.960 Chapter Technical Publications

3.970 Region-At-Large Sub-Region Chair Qualifications and Responsibilities

3.980 Enforcement Procedures for Violation of the ASHRAE Code of Ethics

…Other items appear after the above that will not be deleted.

ATTACHMENT C - That ROB Section 2.200.006 be removed from the ROB as the O&D MOP no longer resides in Volume 3:

2.200 BOARD OF DIRECTORS

2.200.001 MEMBERSHIP

2.200.001.1 The membership of the Board of Directors is as defined in SBL 4.1.

2.200.001.2 (88-01-31-02) The voting members of the Board of Directors are the President, the President-Elect, the Treasurer, the Vice-Presidents, one Director from each region and a number of Directors-at-Large as determined by the Board.

2.200.001.3 (90-02-14-10) The approved number of Vice-Presidents is four (4).

2.200.001.4 (90-02-14-10) The approved number of Directors-at-Large is nine (9).

2.200.001.5 (97-07-02-09) All regional officers must reside within the region they represent.

2.200.002 ASSIGNMENTS

2.200.002.1 (63-11-09-23/67-02-02-17/73-02-01-41/87-06-28-19/88-06-29-19/90-02-11-02) Each of the elected officers of the Society shall be assigned a coordinating function for one or more of the standing and special committees of the Society and, in this assignment, shall be termed a "Coordinating Officer."

2.200.002.2 Assignment of Coordinating Officer (07-03-25-09) The coordinating officer of each council and all committees that report to that council is the chair of the council. If the chair of a standing or special committee reporting directly to the Board is an officer, that officer shall serve as the committee’s coordinating officer. For other standing bodies the President shall appoint an officer to serve as coordinating officer, who will normally be a member of that body, except when Rules of the Board dictate otherwise.

2.200.002.3 (77-06-26-07/78-02-01-15/87-06-28-19/02-01-13-15) Directors on the BOD shall be assigned as ex officio members to all standing committees except CRCs, Nominating Committee and committees reporting directly to the Board or its Executive Committee.

2.200.003 GENERAL

2.200.003.1 (79-06-27-23) All presidential and other special committees and subcommittees of the Board shall be terminated at the end of each Society year. The incoming President shall consider re-appointing or reconstituting these committees at his or her discretion.

ATTACHMENT FBOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

2.200.003.2 (79-06-27-23)

The Board of Directors encourages and supports the idea that one of the Society officers attend the Annual Meetings of up to two of ASHRAE's Associates annually.

2.200.004 BUDGET The Board shall approve the General Fund and Research Fund budgets at the Annual Meeting.

2.200.005 MINUTES (11-07-21-04) Approved Board of Directors minutes and attachments shall be posted on the ASHRAE website within 30 days after approval.

2.200.006 MANUAL OF PROCEDURES The approved Manual of Procedures for Officers and Directors is located in Volume 3.

2.200.007 USE OF LETTER BALLOTS (99-01-24-28/99-06-20-17/02-01-17-63B/04-06-30-03)

Between regular meetings of the Board of Directors, letter ballots are permitted under the following rules:

2.200.007.1 The President of the Society, and only the President, shall have authority to authorize Board vote by letter ballot.

2.200.007.2 At least 80% of letter ballots must be returned by the end of the voting period to constitute a legal vote. If a member returns a ballot but marks it as abstaining, this ballot counts toward the 80% returned.

2.200.007.3 For letter ballots in which Board members are asked to vote for or against a motion, the following rules shall apply:

A. In order for a letter ballot motion to pass, a majority of the total voting membership and at least 2/3 ofthose voting must vote for the motion, unless other Rules of the Board require a higher level ofapproval.

B. If negative votes with comments are received by the deadline date on the ballot, the vote shall beheld in abeyance until the comments of the negative voter(s) are transmitted and the Board membershave had the opportunity to change their vote.

C. Staff shall send the comments of negative voters to all Board members within two working daysfollowing the deadline date on the ballot. Board members shall have 14 days from the deadline dateon the ballot in which to change their votes.

2.200.007.4 For letter ballots in which Board members vote to elect a candidate or candidates for a specific office or offices, the following rule shall apply:

A. Candidates shall be listed preferably in ranked order as selected by the committee responsible fornominating candidates. In the event that candidates have not been ranked, then candidates shall belisted alphabetically and so identified.

B. In order for an individual to be elected by letter ballot, a majority of the total voting membership and atleast 2/3 of those voting must vote for a candidate, unless other Rules of the Board require a higherlevel of approval.

C. In the event of a tie vote, or if no individual meets the above requirement and there are more than twocandidates, another vote shall immediately be taken having only the two candidates receiving thelargest number of votes.

2.200.007.5 The President shall set a reasonable period for voting to occur, but in no case shall it be less than 14 days. This period of time excludes the time that may be needed for transmitting comments of negative voters, etc. as stated in 2.200.007.3 above.

…

ATTACHMENT D - That ROB Section 2.105.002.2 Approval of MOPs be revised as follows:

2.105.002 Manual of Procedures and Reference Manual (07-01-31-25/10-03-04-05/ 20-02-05-14) Each standing body is required to keep and annually review a Manual of Procedures and Reference Manual for its members and the conduct of its operations. The following definitions are approved.

2.105.002.1 Manual of Procedures. A Manual of Procedures (MOP) describes mandatory operational rules and interpretations of policy that a standing body must operate under to achieve their assigned responsibilities. It is designed to complement the rules by providing methods and procedures under which to operate. It is the responsibility of the approving body to determine what requirements should be in a MOP and which can be included in a Reference Manual.

2.105.002.2 Approval of MOPs. MOPs that pertain directly to the Board of Directors (e.g., Manual of Procedures for Officers and Directors) shall be maintained by the Society Rules Committee and submitted to the Board of Directors for approval. They are to be included in the Rules of the Board. For councils and standing committees reporting directly to the Board of Directors, Membership or to the Executive Committee, MOPs are maintained by that body and approved by the Society Rules Committee on behalf of the Board of Directors. SRC shall keep these MOPs as part of its own procedures. MOPs for other standing committees (and any other body required to have a MOP) shall be approved by the body to which they report. The approval body shall keep the official copies of the MOP.

2.105.002.3 Reference Manual. A reference manual describes the detailed procedures under which a committee or council operates. Reference manuals are under the sole control of the body to which they apply and are intended to record standard operating procedures and other forms on institutional memory.

ATTACHMENT GBOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

ATTACHMENT E - That ROB Volume 4 be removed from the ROB and all items be relocated or deleted as identified below:

VOLUME 4

OPERATION AND ADMINISTRATION


ATTACHMENT HBOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

VOLUME 4

OPERATION AND ADMINISTRATION

Table of Contents

4.100 SUNSET RULES

4.100.001 GENERAL 4.100.001.1 Legal Counsel 4.100.001.2 Certified Public Accountant 4.100.001.3 Bank Resolutions 4.100.001.4 Investment Advisor

4.100.002 BUDGETS 4.100.002.1 General Fund Budget 4.100.002.2 Research Fund Budget 4.100.002.3 Capital Assets Budget

4.100.003 RESEARCH

4.100.004 (Hold for Future Use)

4.100.005 APPOINTMENT OF SPECIAL COMMITTEES

4.100.006 COMMITTEES AND COUNCILS

4.100.007 MEETING DATES AND LOCATIONS

4.100.008 COOPERATION WITH OTHER GROUPS

4.100.009 CO-SPONSORSHIP OF STANDARDS

4.100.010 EDUCATIONAL PROGRAMS/COURSES

4.100.011 MEMBERS/MEMBERSHIP

4.100.012 STRATEGIC PLAN

4.100.013 MEMORANDA OF UNDERSTANDING BETWEEN ASHRAE AND OTHER ORGANIZATIONS

4.100.014 CERTIFICATION

4.100.015 BOARD OF DIRECTORS 4.100.015.1 Resolution on High-Impact Governance 4.100.015.2 Resolution on Additional Licensure Requirements 4.100.015.3 Resolution on Qualifications-Based Selection of Design Professionals

4.100.016 SPECIAL PROGRAMS

4.100.017 STAFF

4.200 INTERPRETATIONS

4.100 SUNSET RULES

4.100.001 General

A. Legal Counsel1. The firm of McGuireWoods is retained as ASHRAE legal counsel for fiscal year 2021-2022. (21-07-01-01/18-06-27-01/17-06-28-01/16-06-29-01/15-07-01-01)

B. Certified Public Accountant1. That Jones & Kolb be approved as the ASHRAE Certified Public Accountant for fiscal year

2021- 2022. (21-07-01-01/18-06-27-01/17-06-28-01/16/06/29-01/15-07-01-01)

C. Bank Resolutions1. That the appropriate and required bank resolutions for institutions in which ASHRAE funds are deposited as executed

by officers for fiscal year 2021-2022 be approved. (21-07-01-01/18-06-027-01/17-06-28-01/16-06-29-01/15-07-01-01)

D. Investment Advisor1. That Oakbridge Partners, Ltd. be approved as the ASHRAE investment advisor for fiscal year 2021-2022.(21-

07-01-01)

4.100.002 Budgets

A. General Fund Budget

1. The 2021-22 draft budget for the General Fund, inclusive of council budgets, showing a total surplus of $101,100be approved. (21-06-24-02/06-28-01/14-06-29-01/17-06-25-06/18-06-24-03)

B. Research Fund Budget1. The 2021-22 draft budget for the Research Fund showing total revenues of ($3,684,600) and expenses of($3,684,600) be approved. (21-06-24-04/18-06-24/04/17-06-25-07/16-06-26-03/15-06-28-0214-06-29-02)

C. Capital Assets Budget1. The discretionary capital expenditure budget of $200,000 for fiscal year 2021-22 be approved.

(21-06-24-05/17-06-26-05/16-06-26-04/15-06-28-03/12-06-24-08/13-01-27-03/13-06-23-0314-06-29-03)

4.100.003 Research

4.100.004 (Hold for Future Use)

4.100.005 Appointment of Special Committees

4.100.006 Councils and Committees

A. A volunteer-driven ASHRAE Sustainable Technology in Action program is established beginning inthe 2008-09 Society year. Funding will be provided by ASHRAE up to $20,000 per Winter or AnnualMeeting. (08-06-25-10D)

4.100.007 AHR Meeting Dates and Locations

A. Locations by year of future AHR Expositions are approved as follows: (15-05-31/11-02-02-01)

2022 Las Vegas January 29 – February 2 2023 Atlanta February 4 – 8 2024 Chicago January 20-24

Commented [JC1]: These items are in the minutes ofeach Annual Meeting.

Commented [JC2]:

According to Lizzy Seymour, Yes, this is the Sustainability Project that is associated with the Winter and Annual Conferences. Basically, Society would give or reimburse up to $20,000 toward a program or project organized by the local host committee of the Winter and Annual Conferences. According to Lizzy, this program was always optional and was suspended in 19-20 and hasn’t been restarted.) (This is not a properly worded ROB but a financial decision that apparently can be made on a yearly basis as required. There isn’t any place in the three volumes that it seems to fit)

Add to BOD MOP as a procedure.

Commented [JC3]: On ASHRAE Website withconference information

4.100.008 Cooperation with Other Groups

A. ASHRAE shall participate in the HVACR Workforce Development Foundation. (10-01-27-07)

B. The Joint ASHRAE-CIBSE Building Energy Labeling Agreement is approved.(12-10-26-04)

C. Chartered Institute of Building Services Engineers (CIBSE) (13-01-30-04)

4.100.009 Co-sponsorship of Standards

A. The Illuminating Engineering Society (IES) is co-sponsor of the proposed standard project titled,Commissioning Process for Buildings and Systems, with ASHRAE as the lead organization. (10-06-30-25)

B. The National Electrical Manufacturers Association (NEMA) is co-sponsor of the proposed newstandard project titled, Facility Smart Grid Information Model. (10-06-30-26)

C. Illuminating Engineering Society (IES) is co-sponsor of ANSI/ASHRAE Standard 90.2-2010, EnergyEfficient Design of Low-Rise Residential buildings, with ASHRAE as the lead organization. (10-10-23-01)

D. ASHRAE is co-sponsor BSR/SMACNA 021-201x, HVAC Total System Air Leakage Manual, with SMACNA being the lead organization. (11-02-02-13)

4.100.010 Educational Programs/Courses

4.100.011 Members/Membership

4.100.012 Strategic Plan

A. ASHRAE uses a strategic planning process to bring enhanced focus to its activities. Plans are developed by the ASHRAE Planning Committee in collaboration with membership and the Board of Directors. The life of strategic plans is typically five years or less. (19-11-16-22)

4.100.13 Memoranda of Understanding

A. Memoranda of Understanding between ASHRAE and the following have been established:

1. Advanced Energy Design Guides (AIA, ASHRAE, IES, USGBC)2. AICARR-ASHRAE Strategic Partnership Agreement (2018)3. Air-Conditioning & Refrigeration Institute (AHRI)4. Air Movement and Control Association (AMCA) (2020)5. American Chemistry Council (ACC) (2019)6. American Institute of Architects (AIA) (2019)7. American National Standards Institute (ANSI)8. American Society of Health Care Engineering (ASHE) July 20209. Association for Facilities Engineering (AFE)10. APPA: Leadership in Educational Facilities (July 2019)11. ASPE - American Society of Plumbing Engineers12. ATECYR-ASHRAE Memorandum of Understanding13. ASHRAE/AIRAH Joint Resolution on Climate Change14. Australian Institute of Refrigeration, Air Conditioning and Heating (AIRAH) (2021)15. Building & Construction Authority of Singapore (BCA)16. Building Owners and Managers Association (BOMA)

Commented [JC4]: This should be deleted as itsreferences ( ) meaning that it resides in BOD minutes and can be easily located by Staff. In reviewing the numbers, a majority of the motions are very old. Example, the first item A. was voted on January 27, 2010 and is motion #7 in the BOD Minutes from that date.

Commented [JC5]: Ken – Recommend removing the following from ROB Volume 4 and revise 2.101.008 Strategic plan.

2.101.008.001 ASHRAE's long range plan and strategic plan activities shall be performed by an ASHRAE planning committee of the Board of Directors on a continuous basis. (97-01-29-12/09-06-21-12C)

2.101.008.002 ASHRAE’s strategic planning process brings enhanced focus to its activities. Plans developed by the ASHRAE Planning Committee are in collaboration with membership and the Board of Directors.

2.101.008.003 The life of strategic plans is typically five years or less. (19-11-16-22)

Background:

The added information only resides in volume 4 but is an integral part of the strategic planning process and so belongs with the basic information for strategic plan development.

Commented [JC6]: The most up to date listing is also on the ASHRAE Website.

17. Canada Green Building Council (CaGBC)18. Chartered Institute of Building Services (CIBSE) Strategic Partnership Agreement (2020)19. CIBSE/REHVA/ASHRAE Strategic Partnering Agreement20. China-United States HVACR Industry21. Chinese Association of Refrigeration (CAR)22. Clinton Climate Initiative of the William J. Clinton Foundation (CCI) (WJCF)23. Council of American Mechanical and Electrical Engineers, (CAMEE) (2013)24. Department of Homeland Security (DHS) Science and Technology Directorate (S&T)25. DKV (Deutscher Kälte-und Klimatechnischer Verein) (July 2020)26. EPRI (Electric Power Research Institute) (2019)27. Facility Guidelines Institute (FGI)28. Federation of European Heating, Ventilation and Air Conditioning Associations (REHVA) (2021)29. Global Cold Chain Alliance (GCCA)30. Green Building Council Brasil31. Green Building Initiative (GBI)32. ISHRAE (2019)33. Institute of Refrigeration (IOR)34. Indoor Environment Quality Global Alliance (IEQ-GA)35. International Association of Plumbing and Mechanical Officials, Inc. (IAPMO)36. International Code Council (ICC)37. International District Energy Association (IDEA) (2019)38. International Facility Management Association (IFMA) (2019)39. International Institute of Ammonia Refrigeration (lIAR)40. International Institute of Refrigeration (IIR)41. International Ultraviolet Association (IUVA) (2021)42. Japan Society of Refrigerating and Air Conditioning Engineers (JSRAE) (2019)43. Kuwait Foundation for the Advancement of Sciences (KFAS) (2020)44. Kuwait University, College of Engineering and Petroleum45. Mexico Green Building Council (Mexico GBC)46. National Air Filtration Association (NAFA) (2021)47. National Association of State Energy Officials, (NASEO) (updated 2020)48. National Environmental Balancing Bureau (NEBB) (2019)49. National Institute of Standards and Technology (U.S. Department of Commerce) (NIST) (2019)50. National Society of Professional Engineers (NSPE)51. New Buildings Institute (NBI) (2019)52. NSF International53. NYSERDA (New York State Energy Research & Development Authority) July 20254. Pakistan HVACR Society (2019)55. Smart Cities Council (2019)56. Society of Air-conditioning and Refrigerating Engineers of Korea (SAREK) (July 2019)57. Society of Heating, Air Conditioning and Sanitary Engineers of Japan (SHASE)58. The Serbian Society for Heating, Refrigeration and Air-Conditioning (KGH), FTN, and UNS-ASHRAE-SB59. United Nations Environment Programme (UNEP) (2019)60. U.S. Army Corps of Engineers (USACE)61. United States Department of Energy (DOE) (2019)62. U.S. Green Building Council (USGBC)63. United States General Services Administration (GSA)64. VDI-Gesellschaft Bauen und Gebaudetechnik (VDI-GBG)65. Vietnam Society of Refrigeration & Air-Conditioning Engineers (VISRAE) – 2019

4.100.014 Certification

4.100.015 Board of Directors

4.100.015.1 Resolution on High-Impact Governance (08-06-22-04)

A. Whereas, ASHRAE’s long-term effectiveness and growth in a changing, challenging environment depend onthe high-impact leadership of a Board that continuously answers three critical questions in a full and timely fashion: Where should ASHRAE be headed, and what should it become, over the long run? What should ASHRAE be now and in the near-term? And how is ASHRAE performing as a nonprofit corporation, both financially and programmatically?

B. Whereas, the ASHRAE Board needs to transition itself from a body immersed in technical and operationaldetail to a body that focuses on governance and high-level, strategic decisions.

C. Be it resolved that:The ASHRAE Board of Directors affirm its commitment to high-impact governance and declare its intention

to strengthen the Board’s governing role and processes by making significant and timely changes to the Board committee structure and the work of the Board.

4.100.015.2 Resolution on Additional Licensure Requirements (08-06-22-11/12-12-14-03)

A. Whereas, in 2006, the National Council of Examiners for Engineering and Surveying (NCEES) approvedlanguage in its model law requiring an additional 30 credit hours – roughly the equivalent of a master’s degree - for obtaining licensure as a Professional Engineer (PE), beginning in 2015;

B. Whereas, in 2008, NCEES extended its timeline for implementation of that requirement to 2020;

C. Whereas, initiatives related to these proposed licensure revisions are alternatively known as “bachelor’s-plus-30” (BS+30) or “master’s-or-equivalent” (MOE);

D. Whereas, the typical scope of an ABET-accredited bachelor’s degree has been shown time and again toaccommodate technical breadth and flexibility and the intellectual skills necessary for engineering graduates to fulfill requirements necessary for PE licensure;

E. Whereas, the current system of examinations and supervision in practice are workable, effective, andadaptable, resulting in highly competent PEs;

F. Whereas, states license engineers to protect the health, safety, and welfare of the general public, but there isno concrete evidence to support the contention that additional education requirements demonstrate significant improvement in improving that protection;

G. Whereas, committing an additional year to obtain an extra 30 credits would be a significant deterrent for manyinterested and capable students who might otherwise pursue engineering degrees and careers;

H. Whereas, additional education requirements would likely result in a reduced supply of licensed engineers ableto practice in a state, a lessening of that state’s technological competitiveness, and an increase in costs for engineering services;

I. Whereas, technological change is continuous and, as such, professionalism and continuing educationthroughout an engineering career are imperatives;

J. Whereas, ASHRAE will continue to develop educational programs that assure its members remain at theforefront of engineering practice and technologies;

K. Resolved, the ASHRAE Board of Directors opposes efforts to increase educational requirements for licensureas a Professional Engineer and encourages states and licensing boards to reject such proposals for the aforementioned reasons.

4.100.015.3 Resolution on Qualifications-Based Selection of Design Professionals (12-06-24-09)

A. Whereas, ASHRAE is a volunteer-led building technology society that is driven by technical excellence inresearch, standards writing, publishing and continuing education serving the HVAC & R industry;

B. Whereas, ASHRAE recognizes the economic pressures that are inevitably exerted on technical excellencethrough a bidding process that uses low price as its sole criteria in the selection of design professionals;

C. Whereas, in many cases, the pursuit of low price precludes the design professional from including into the bidthe resources that allow for the proper selection of building systems based upon energy efficiency, indoor air quality and sustainability, the hallmarks of technical excellence;

D. Whereas, it is in the public’s best interest to have the design professional make decisions that preserve andprotect our environment for future generations, which is possible only through designs that implement energy efficiency, indoor air quality and sustainability; and

E. Whereas, true technical excellence invariably produces a long-term, cost effective and sustainable solution,thus preserving our environment for future generations; therefore, be it

F. Resolved, that all design professionals required for the design and construction of the built environment beselected through negotiation based upon the qualifications of the design professional; and

G. Resolved, that qualifications considered during the selection process include experience, expertise andcreativity, making it more likely that technical excellence can be achieved.

4.100.016 Special Programs

A. The ASHRAE Board of Directors approve changing the name of the “ASHRAE Foundation LearningCenter” to the “Carolyn and Damon Gowan Learning Center.” (17-06-28-04)

4.100.017 Staff

4.200 INTERPRETATIONS

A. The Board of Directors implements a policy to follow the United States Department of State list of countries, if an issue arises regarding the sovereignty of a geographic area. (14-01-22-06/14-07-02-30)

* * * * * * *

Commented [JC7]: These items should be added to the BOD MOP.

Commented [JC8]: This should be deleted as itsreferences ( ) mean that it resides on BOD minutes

Commented [JC9]: Ken - Recommend ‘4.200Interpretations’ be removed from ROB volume 4 and add a new section 1.201.402 to volume 1.

Add: 1.201.402 Policy on Country Geographic Area

ASHRAE follows the United States Department of State list of countries when an issue arises regarding the sovereignty of a geographic area. (14-01-22-06/14-07-02-30)

Background: This policy currently only resides in Volume 4 of the ROB. Since it is an established policy of the Society, it belongs in the policy section of Volume 1 of the ROB for consistency.

2.200.010 The Board of Directors elects’ the following:

ASHRAE Hall of Fame 2 or more negative votes defeats Honorary Member 2 or more negative votes defeats F. Paul Anderson Award 2 or more negative votes defeats Pioneers in the Industry 2 or more negative votes defeats Fellow 4 or more negative votes defeats Louise and Bill Holladay Distinguished Fellow Award 4 or more negative votes defeats Andrew T. Boggs Service Award 4 or more negative votes defeats ASHRAE Award for Distinguished Public Service 4 or more negative votes defeats

2.200.010.2 Society level awards as delineated in ROB 2.411.003.3 and 2.411.003.4. 2.200.010.3 Nominations submitted to the Board by a three-person BOD subcommittee appointed by the

President. 2.200.010.3.1 Nominating committee, eight members and eight alternates (SBL 7.6) 2.200.010.3.2 Technology, Publishing and Education Councils 2.200.010.3.3 Standards Committee (SBL 7.9) 2.200.010.3.4 Research Administration Committee (SBL 7.7) 2.200.010.3.5 Technical Activities Committee (SBL 7.8) 2.200.010.3.6 Handbook Committee 2.200.010.4 Scholarship Trustees 2.200.010.5 ASHRAE Foundation Trustees 2.200.010.6 Other recipients of Society-level awards

ATTACHMENT F - Society Rules Committee recommends to the BOD that new ROB Section 2.200.010 be added to 2.200 BOARD OF DIRECTORS to include who the BOD elects

ATTACHMENT IBOD OPEN SESSION MINUTES WEDNESDAY 2022 FEBRUARY 2

Proposed

ASHRAE SIMPLIFIED RULES OF ORDER

& Meeting Fundamentals

Updated by the Society Rules Committee: February 1, 2022 Approved by the ASHRAE BOD: TBD

Table of Contents Preface ........................................................................................................................................................................... 4 Principles of Parliamentary Procedure ................................................................................................................... 5

Roll Call Vote .................................................................................................................................................... 6 Challenging a Ruling of the Chair .................................................................................................................. 6 Voting Rights of the Chair .............................................................................................................................. 6 Executive Session ............................................................................................................................................. 6

How Motions are Classified ..................................................................................................................................... 7 Table 1. Order of Precedence of Motions ...................................................................................... 8 The Main Motion ............................................................................................................................. 9 Subsidiary Motions ........................................................................................................................ 9

Postpone Indefinitely ..................................................................................................................................... 10 Amend .............................................................................................................................................................. 10 Refer ................................................................................................................................................................. 11 Postpone to a Certain Time .......................................................................................................................... 11 Limit or Extend Limits of Debate ............................................................................................................... 12 Previous Question (To Vote Immediately) ................................................................................................ 12 Table (Lay on the Table) ............................................................................................................................... 13

Privileged Motions ....................................................................................................................... 14 Orders of the Day ......................................................................................................................... 14

Question or Point of Privilege ..................................................................................................................... 16 Recess ............................................................................................................................................................... 16 Adjourn ............................................................................................................................................................ 16 Fix Time to Which to Adjourn .................................................................................................................... 17

Incidental Motions ....................................................................................................................... 17 Point of Order ................................................................................................................................................ 18 Suspension of the Rules ................................................................................................................................ 18 Objection to the Consideration of a Question .......................................................................................... 18 Consideration by Paragraph or Seriatim ..................................................................................................... 19

Division of the Meeting (Standing Vote) ................................................................................................... 19 Motions Related to Methods of Voting ...................................................................................................... 19 Motions Related to Nominations ................................................................................................................ 19 Requests and Inquiries ................................................................................................................................... 20

Motions That Bring a Question Again Before the Assembly ............................................................... 21 Take from the Table ...................................................................................................................................... 21 Rescind ............................................................................................................................................................. 21 Reconsider ....................................................................................................................................................... 22 Discharge a Committee (From Further Consideration) .......................................................................... 23 Adjournment ................................................................................................................................................... 24

Meeting Fundamentals ........................................................................................................................................... 25 Preparing for a Meeting ............................................................................................................... 25 Procedures Used in Meetings ...................................................................................................... 25

Quorum of Members ..................................................................................................................................... 25 The Agenda ..................................................................................................................................................... 27 Debate on Motions ........................................................................................................................................ 28 Proper Wording of a Motion ....................................................................................................................... 29 Determining Results of a Vote ..................................................................................................................... 29 Roll Call Vote .................................................................................................................................................. 30 Challenging a Ruling of the Chair ................................................................................................................ 31 Voting Rights of the Chair ............................................................................................................................ 31 Sample Order of Business............................................................................................................................. 32 The Order of Business (Agenda) ................................................................................................................. 32 Call to Order ................................................................................................................................................... 33 Adoption of the Agenda ............................................................................................................................... 33 Minutes............................................................................................................................................................. 33 Executive Committee Minutes ..................................................................................................................... 34 Treasurer (If Pertinent) ................................................................................................................................. 34 Correspondence .............................................................................................................................................. 35 Unfinished Business ....................................................................................................................................... 35 Committee and Official Reports .................................................................................................................. 35 New Business .................................................................................................................................................. 36

Announcements .............................................................................................................................................. 37 Program ........................................................................................................................................................... 37 Adjournment ................................................................................................................................................... 37

Preface

The purpose of Rules of Order is to facilitate the conduct of the business of the group and to ensure an equal opportunity for all group members to contribute and participate in conducting their business.

These Rules of Order will generally follow Roberts Rules of Order but are intentionally modified for the purpose and use in ASHRAE meetings.

Meeting Fundamentals

The conduct of being the chair of a group of people and leading the meetings thereof within ASHRAE is a skill to be learned and which results in more efficient use of staff and volunteer time. These meeting fundamentals describe common operations used in ASHRAE meetings.

Principles of Parliamentary Procedure 1. Parliamentary procedure makes it easier for people to work together effectively

and helps groups accomplish their purposes. Rules of procedure assist in the conduct of a meeting, not inhibit it.

2. Before a group can conduct its business, it requires a quorum. The By-laws of ASHRAE, the Rules of the Board, or a Manual of Procedures of a group specify the number of members that constitute a quorum if different than a simple majority.

3. A meeting can deal with only one matter at a time. Once a motion is before a meeting, it must be adopted or rejected by a vote, or the meeting must dispose of the question in some other way before any other business can be introduced. The various kinds of motions are assigned an order of precedence (see Table 1).

4. All members have equal rights, privileges, and obligations. One of the chairperson’s main responsibilities is to use the authority of the chair to ensure that all people attending a meeting are treated equally—for example, not to permit a vocal few to dominate the debates.

5. A simple majority vote decides an issue unless a higher number is required on major issues outlined in Society Bylaws or Rules of the Board. In any group, each member agrees to be governed by the vote of the majority. Parliamentary rules enable a meeting to determine the will of the majority of those attending a meeting.

6. The rights of the minority must be always protected. Although the ultimate decision rests with a majority, all members have basic rights such as the right to be heard and the right to oppose. The rights of all members—majority and minority—should be the concern of every member, as a person may be in a majority on one question, but in minority the on the next.

7. Every matter presented for decision should be discussed fully. The right of every member to speak on any issue is as important as each member’s right to vote.

8. Every member has the right to understand the meaning of any question presented to a meeting, and to know what effect a decision will have. A member always has the right to request information on any motion they do not thoroughly understand. Moreover, all meetings must be characterized by fairness and by good faith. Parliamentary strategy is the art of using procedure legitimately to support or defeat a proposal.

9. There is no need for a motion to receive a committee or task force report. The adoption of the agenda has guaranteed that the report will be heard. The chairperson moves acceptance, and a seconder is unnecessary because the motion is being made on behalf of a committee.

Roll Call Vote A roll ca ll vote places on the record (minutes) how each member votes. A roll call vote would only be used if it were important that each person voting be identified in the minutes of the meeting. It has the opposite effect to a ballot vote, which keeps each vote secret.

Roll call votes should not be used in a mass meeting or in any group whose members are not responsible to a constituency.

Challenging a Ruling of the Chair Any ruling of the chair can be challenged, but such appeals must be made immediately after the ruling. If debate has progressed beyond the announcement of a ruling, a challenge is not in order. ASHRAE does not allow debate on such challenges.

Voting Rights of the Chair If the presiding officer is a member of the group concerned, they have the same voting rights as any other member. The chair protects impartiality by exercising voting rights only when their vote would affect the outcome. In such cases the chair can either vote (CV) and thereby change the result or can abstain. Normal ASHRAE procedure is for the minutes to reflect that the chair did not vote (CNV). If the chair abstains, they announce the result of the vote with no mention of their own vote.

Executive Session Discussion of an issue of sensitive, proprietary, or personal nature. Attendance is restricted to members of the body and those invited by the chair. Executive session may be declared by the chair of by a motion approved by a majority vote.

How Motions are Classified

The order of precedence of motions. Once a motion is before a meeting, it must be adopted or rejected by a vote, or the meeting must dispose of the question in some other way before any other business can be introduced. If two motions, A and B, are related in such a way that motion B can be made while motion A is pending, motion B takes precedence over motion A and motion A yields to motion B. The order of precedence (in descending order) is presented in Table 1.

Motions are classified into five (5) groups: 1. main motions 2. subsidiary motions (Secondary Motions) 3. privileged motions (Secondary Motions) 4. incidental motions (Secondary Motions) 5. motions that bring a question again before a meeting

Motions in the second, third and fourth classes (subsidiary, privileged and incidental motions) are secondary motions and are in order when a main motion is being debated. They assist a meeting to deal with the main motion and take precedence over the main motion.

When a motion is on the floor, a motion of higher precedence may be proposed, but no motion of lower precedence is in order. At any given time, there can be pending only one motion of any one rank and other motions proposed during consideration of a motion can be accepted by the chair only if they are of higher precedence

A main motion can be made only when no other motion is pending. However, a meeting can deal with a main motion in several ways other than just passing or defeating it. These other ways are the purpose of the various secondary motions listed above. Certain secondary motions also take precedence over others (table 1), so it is possible for more than one secondary motion to be pending at any one time (together with the main motion). In such a case, the motion most recently accepted by the chair is the immediately pending question - it takes precedence over all the others.

A secondary motion takes precedence over a main motion; a main motion takes precedence over nothing, yielding to all secondary motions. When a secondary motion is placed before a meeting, it becomes the immediately pending question; the main motion remains pending while the secondary motion is dealt with.

The main motion, the subsidiary motions, and the privileged motions fall into a definite order

of precedence, which gives a particular rank to each. The main motion, which does not take precedence over anything—ranks lowest. Each of the other motions has its proper position in the rank order, taking precedence over the motions that rank below and yielding to those that rank above it.

In voting, the meeting proceeds with the various motions in inverse order—the last one proposed, being of highest precedence, is the first one to be decided.

Table 1. Order of Precedence of Motions

Quick Reference

Must Be Seconded

Open for

Discussion

Can be

Amended

Vote Count Required to

Pass

May Be Reconsidered or Rescinded

Adjourn (End meeting) X Majority

Recess X X Majority

Table X Majority

Close Discussion X 2/3 rds X Limit Debate X X 2/3 rds X Postpone to a later time (##) X X X Majority X Refer to Committee X X + X Majority X Kill a Motion X Majority X Amend Motion (* #) X X Majority X Postpone Indefinitely (**) X X X Majority X Main Motion X X X Majority X The rules are in descending order of importance. A rule higher in the table takes precedence over one lower in the table. Implication is that everything takes precedence over the main motion on the floor. Notes: * An amendment to an amendment is not itself amendable. # A motion to amend the agenda requires a two-thirds majority. ** Can be reconsidered only if the motion is passed. ## Can be reconsidered if the group to which the matter has been referred has not started

work on the matter. + Only as to propriety or advisability of postponing and of postponing to a certain time.

The Main Motion A main motion brings business before a meeting. Because a meeting can consider only one subject at a time, a main motion can be made only when no other motion is pending.

A main motion must not interrupt another speaker, requires a seconder, is debatable, is lowest in rank or precedence, can be amended, cannot be applied to any other motion, may be reconsidered, and requires a majority vote.

When a main motion has been stated by one member, seconded by another member, and repeated for the meeting by the chair, the meeting cannot consider any other business until that motion has been disposed of, or until some other motion of higher precedence has been proposed, seconded, and accepted by the chair. Unless the main motion is very short and simple, the mover should hand it in writing to the secretary. When a motion has been made by a member and seconded by another, it becomes the property of the meeting. The mover and seconder cannot withdraw the motion unless the meeting agrees. Usually, the chair would ask if the meeting objects to the motion’s being withdrawn. If no one objects, the chair will announce: “The motion is withdrawn.”

Subsidiary Motions Subsidiary motions assist a meeting in treating or disposing of a main motion (and sometimes other motions). Each of the motions takes precedence over the main motion and any or all the motions listed before it.

The seven subsidiary motions in ascending order of rank (see Table 1) are: 1. postpone indefinitely 2. amend 3. refer 4. postpone to a certain time

5. limit or extend limits of debate 6. previous question 7. table

Postpone Indefinitely Despite its name, this motion is not one to postpone, but one to suppress or kill a pending main motion. If an embarrassing main motion is brought before a meeting, a member can propose to dispose of the question (without bringing it to a direct vote) by moving to postpone indefinitely. Such a motion can be made at any time except when a speaker has the floor. If passed, the motion kills the matter under consideration. It requires a seconder, may be debated (including debate on the main motion), cannot be amended, can be reconsidered only if the motion is passed, and requires a majority vote. (See also “Postpone to a Certain Time”.)

Amend An amendment is a motion to change, to add words to, or to omit words from, an original motion. The change is usually to clarify or improve the wording of the original motion and must, of course, be germane to that motion.

An amendment cannot interrupt another speaker, must be seconded, is debatable if the motion to be amended is debatable, may itself be amended by an amendment to the amendment, can be reconsidered, and requires a majority vote, even if the motion to be amended requires a two-thirds vote to be adopted.

The chair should allow full discussion of the amendment (being careful to restrict debate to the amendment, not the original motion) and should then have a vote taken on the amendment only, making sure the members know they are voting on the amendment, but not on the original motion.

If the amendment is defeated, another amendment may be proposed, or discussion will proceed on the original motion.

If the amendment carries, the meeting does not necessarily vote immediately on the “motion as amended.” Because the discussion of the principle of the original motion was not permitted during debate on the amendment, there may be members who want to speak now on the issue raised in the original motion.

Other amendments may also be proposed, provided that they do not alter or nullify the amendments already passed. Finally, the meeting will vote on the “motion as amended” or, if all amendments are defeated, on the original motion. An amendment to an amendment is a motion to change, to add words to, or omit words from, the first amendment. The rules for an amendment (above) apply here, except that the amendment to an amendment is not itself amendable and that it takes precedence over the first amendment.

Debate proceeds and a vote is taken on the amendment to the amendment, then on the first amendment, and finally on the original motion (“as amended,” if the amendment has been carried). Only one amendment to an amendment is permissible.

Sometimes a main motion is worded poorly, and several amendments may be presented to improve the wording. In such cases it is sometimes better to have a substitute motion rather than to try to solve the wording problem with amendments.

An individual (or a group of two or three) can be asked to prepare a substitute wording for the original motion. If there is unanimous agreement, the meeting can agree to the withdrawal of the original motion (together with any amendments passed or pending) and the substitution of the new motion for debate.

Refer When it is obvious that a meeting does not have enough information to make a wise decision, or when it seems advisable to have a small group work out details that would take too much time in a large meeting, a member may move: “That the question be referred to the committee” (or “to a committee”—not named).

A motion to refer cannot interrupt another speaker, must be seconded, is debatable only as to the propriety or advisability of referral, can be amended, can be reconsidered if the group to which the question has been referred has not begun work on the matter, and requires a majority vote.

If a motion to refer is passed, the committee to which the matter is referred should report on the question at a subsequent meeting. Sometimes the motion to refer will state the time at which a report will be required.

Postpone to a Certain Time If a meeting prefers to consider a main motion later in the same meeting or at a subsequent

one, it can move to postpone a motion to a certain time, which is specified in the motion to postpone. Such a motion can be moved regardless of how much debate there has been on the motion it proposes to postpone.A motion may be postponed to a specific time or until after some other item of business has been dealt with.

When the time to which a motion has been postponed has arrived, the chairperson should state the postponed motion to the meeting for its consideration immediately. If another item of business is being discussed at that time, the chairperson should present the postponed motion immediately after the other business has been concluded. If the meeting, in postponing the original motion has instructed that it be given priority at the time to which it has been postponed (that is, issued a “special order”), the postponed motion interrupts any item of business on the floor at that time. For this reason, any “special order” requires a two-thirds majority vote.

A motion to postpone to a definite time may not interrupt another speaker, must be seconded, is debatable only as to the propriety or advisability of postponing and of postponing to the time, can be amended, can be reconsidered, and requires a majority vote if the postponement is to a subsequent meeting.

However, if the postponement is to a later time in the same meeting, the effect is to amend the agenda of that meeting, and the motion therefore requires a two-thirds majority vote.

Limit or Extend Limits of Debate A motion to limit debate changes the normal rules of debate. It could, for example, limit the time of the whole debate (such as, “I move that debate on this motion be limited to 15 minutes”), or it might limit the time taken by each speaker (“I move that debate on this motion be limited to two (2) minutes per speaker”).

A motion to extend debate permits greater participation and time than usual.

A motion to limit or extend the time of debate (on one matter or for the entire meeting) may not interrupt a speaker, must be seconded, is not debatable, can be amended, can be reconsidered, and requires a two-thirds majority vote.

Previous Question (To Vote Immediately) This is a tactic to close debate on a question. It is usually made at a time when the debate has been long and repetitious. A member rises and says: “I move that the question be now put.”

A motion to put the previous question (that is, to vote immediately on the motion

being debated) cannot interrupt another speaker, must be seconded, is not debatable, and is not amendable, and requires a two-thirds majority vote.

This requirement is important in protecting the democratic process. Without it, a momentary majority of only one vote could deny to the other members all opportunity to discuss any measure the “majority” wanted to adopt or to defeat. Such a motion can be reconsidered, but if the vote was affirmative, it can be reconsidered only before any vote has been taken under it—that is, only before the previous question has been put.

A motion to put the previous question has precedence over all other motions listed in this section except the motion to table (see next subsection). If the motion to put the question passes, the chair immediately proceeds to call a vote on the question that was being debated. This means that the mover of the motion loses their right to close debate. If the motion is defeated, debate on the motion before the meeting continues as if there had been no interruption.

The motion to put the previous question is the only proper method of securing an immediate vote. Members who call, “Question!” in an attempt to get the chairperson to call the question immediately should be ruled out of order. The only situation in which members may properly call, “Question!” is in reply to the chairperson when the chair asks the meeting, “Are you ready for the question?”

Table (Lay on the Table) Sometimes a meeting wants to lay a main motion aside temporarily without setting a time for resuming its consideration but with the provision that the motion can be taken up again whenever the majority so decides. This is accomplished by a motion to table or to lay on the table.

The motion has the effect of delaying action on a main motion. If a subsequent meeting does not lift the question from the table, the effect of the motion to table is to prevent action from being taken on the main motion. Indeed, rather than either pass or defeat a motion, a meeting will sometimes choose to “bury” it by tabling.

No motion or motions can be laid on the table apart from motions which adhere to them, or to which they adhere; and if any one of them is laid on the table, all such motions go to the table together. For example, a main motion may have been made and an amendment proposed to it. The proposed amendment “adheres” to the main motion. If the meeting wants to table either of the motions, it must table both of them. In this example, if the meeting did not like the proposed amendment, but wanted to deal with the main motion, the correct procedure would be not to table, but to defeat the amendment. Debate could then resume on the main motion.

A motion to table may not interrupt another speaker, must be seconded, is not debatable, is not amendable, may not be reconsidered, and requires a majority vote.

Privileged Motions Unlike either subsidiary or incidental motions, privileged motions do not relate to the pending business, but have to do with special matters of immediate and overriding importance that, without debate, should be allowed to interrupt the consideration of anything else.

Privileged motions are listed below in ascending order of rank. Each of the succeeding motions takes precedence over the main motion, any subsidiary motions, and any or all the privileged motions listed before it.

The five (5) privileged motions are: 1. orders of the day 2. question (point) of privilege 3. recess 4. adjourn 5. fix time to which to adjourn.

The five (5) privileged motions fit into an order of precedence. All of them take precedence over motions of any other class (except when the immediately pending question may be a motion to amend or a motion to put the previous question).

Orders of the Day The orders of the day means the agenda or the order of business. If the order of business is not being followed, or if consideration of a question has been set for the present time and is therefore now in order, but the matter is not being taken up, a member may call for the orders of the day, and can thereby require the order of business to be followed, unless the meeting decides by a two-thirds vote to set the orders of the day aside.

Such a motion can interrupt another speaker, does not require a seconder, is not debatable, is not amendable, and cannot be reconsidered.

If the chair admits that the order of business has been violated and returns to the correct order, no vote is required. If the chair maintains that the order of business has not been violated, their ruling stands unless a member challenges the ruling. A motion to sustain the

chair is decided by a simple majority vote.

Sometimes the chair will admit that the agenda has been violated but will rule that the debate will continue on the matter before the meeting. In such a case, a vote must be taken and the chair needs a two-thirds majority to sustain the ruling. The effect of such a vote is to set aside the orders of the day, i.e., amend the agenda, a move that requires a two-thirds majority vote. Calls for orders of the day are not in order in a committee of the whole. The orders of the day—that is, the agenda items to be discussed, are either special orders or general orders.

A special order specifies a time for the item, usually by postponement. Any rules interfering with its consideration at the specified time are suspended. The four (4) exceptions are rules relating to:

(1) adjournment or recess,

(2) questions of privilege,

(3) special orders made before this special order was made, and

(4) a question that has been assigned priority over all other business at a meeting by being made the special order for the meeting.

A special order for a particular time therefore interrupts any business that is pending when that time arrives. Because a special order has the effect of suspending any interfering rules, making an item a special order requires a two-thirds vote, except where such action is included in the adoption of the agenda.

A general order is any question that has been made an order of the day (placed on the agenda) without being made a special order.

When a time is assigned to a particular subject on an agenda, either at the time the agenda is adopted, or by an agenda amendment later, the subject is made a special order. When the assigned time for taking up the topic arrives, the chairperson should announce that fact, then put to a vote any pending questions without allowing further debate, unless someone immediately moves to lay the question on the table, postpone it or refer it to a committee. Any of those three (3) motions is likewise put to a vote without debate.

Also permissible is a motion to extend the time for considering the pending question. Although an extension of time is sometimes undesirable and may be unfair to the next topic on the agenda, it is sometimes necessary. The motion requires a two-thirds majority to pass (in effect, it amends the agenda), and is put without debate.

As soon as any pending motions have been decided, the meeting proceeds to the topic of the special order.

Question or Point of Privilege If a situation is affecting the comfort, convenience, integrity, rights or privileges of a meeting or of an individual member (for example, noise, inadequate ventilation, introduction of a confidential subject in the presence of guests, etc.), a member can raise a point of privi leg e, which permits that person to interrupt pending business to make an urgent statement, request or motion. If a motion is made, it must be seconded. The motion might also concern the reputation of a member, a group of members, the assembly, or the organization as a whole.

If the matter is not simple enough to be taken care of informally, the chair rules as to whether it is admitted as a question of privilege and whether it requires consideration before the pending business is resumed. A point of privilege may also be used to seek permission of the meeting to present a motion of an urgent nature.

Recess A member can propose a short intermission in a meeting, even while business is pending, by moving to recess for a specified length of time.

A motion to take a recess may not interrupt another speaker, must be seconded, is not debatable, can be amended (for example, to change the length of the recess), cannot be reconsidered, and requires a majority vote. Adjourn A member can propose to close the meeting entirely by moving to adjourn. This motion can be made and the meeting can adjourn even while business is pending, providing that the time for the next meeting is established by a rule of the group or has been set by the meeting. In such a case, unfinished business is carried over to the next meeting.

A motion to adjourn may not interrupt another speaker, must be seconded, is not debatable, is not amendable, cannot be reconsidered, and requires a majority vote.

If the motion to adjourn has been made, but important matters remain for discussion, the chair may request that the motion to adjourn be withdrawn. A motion can be withdrawn only with the consent of the meeting.

The motions to recess and to adjourn have quite different purposes. The motion to recess

suspends the meeting until a later time; the motion to adjourn terminates the meeting. The motion to adjourn should, however, be followed by a declaration from the chairperson that the meeting is adjourned.

Fix Time to Which to Adjourn This is the highest-ranking of all motions. Under certain conditions while business is pending, a meeting—before adjourning or postponing the business—may wish to fix a date, an hour, and sometimes the place, for another meeting or for another meeting before the next regular meeting. A motion to fix the time to which to adjourn can be made even while a matter is pending, unless another meeting is already scheduled for the same or the next day. The usual form is: “I move that the meeting adjourn to Thursday, October 23, at 19:30 at ” The motion may not interrupt a speaker, must be seconded, is not debatable, is amendable (for example, to change the time and/or place of the next meeting), can be reconsidered, and requires a majority vote.

Incidental Motions These motions are incidental to the motions or matters out of which they arise. Because they arise incidentally out of the immediately pending business, they must be decided immediately, before business can proceed. Most incidental motions are not debatable.

Because incidental motions must be decided immediately, they do not have an order or precedence. An incidental motion is in order only when it is legitimately incidental to another pending motion or when it is legitimately incidental in some other way to business at hand. It then takes precedence over any other motions that are pending—that is, it must be decided immediately.

The eight (8) most common incidental motions are: 1. point of order 2. suspension of the rules 3. objection to consideration 4. consideration seriatim 5. division of the meeting 6. motions related to methods of voting 7. motions related to nominations

8. requests and inquiries

Point of Order This motion permits a member to draw the chair’s attention to what they believe to be an error in procedure or a lack of decorum in debate. The member will rise and say: “I rise to a point of order,” or simply “Point of order.” The chair should recognize the member, who will then state the point of order. The effect is to require the chair to make an immediate ruling on the question involved. The chair will usually give their reasons for making the ruling. If the ruling is thought to be wrong, the chair can be challenged.

A point of order can interrupt another speaker, does not require a seconder, is not debatable, is not amendable, and cannot be reconsidered.

Suspension of the Rules Sometimes a meeting wants to take an action but is prevented from doing so by one or more of its rules of procedure. In such cases the meeting may vote (two-thirds majority required) to suspend the rules that are preventing the meeting from taking the action it wants to take.

Such a motion cannot interrupt a speaker, must be seconded, is not debatable, is not amendable, cannot be reconsidered and requires a two-thirds majority.

Please note that only rules of procedure can be suspended. A meeting may not suspend requirements of By-laws. After the meeting has taken the action, it wants to take, the rules that were suspended come into force again automatically.

Objection to the Consideration of a Question If a member believes that it would be harmful for a meeting even to discuss a main motion, that person can raise an objection to the consideration of the question; provided debate on the main motion has not begun or any subsidiary motion has not been stated.

The motion can be made when another member has been assigned the floor, but only if debate has not begun or a subsidiary motion has not been accepted by the chair. A member rises, even if another has been assigned the floor, and without waiting to be recognized, says, “Chair, I object to the consideration of the question (or resolution or motion, etc.).” The motion does not need a seconder, is not debatable, and is not amendable.

The chair responds, “The consideration of the question is objected to. Shall the question be considered?” A two-thirds vote against consideration sustains the member’s objection. The two-thirds

vote is required because the decision in effect amends the agenda. The motion can be reconsidered, but only if the objection has been sustained.

Consideration by Paragraph or Seriatim If a main motion contains several paragraphs or sections that, although not separate questions, could be most efficiently handled by opening the paragraphs or sections to amendment one at a time (before the whole is finally voted on), a member can propose a motion to consider by paragraph or seriatim. Such a motion may not interrupt another speaker, must be seconded, is not debatable, is amendable, cannot be reconsidered, and requires a majority vote.

Division of the Meeting (Standing Vote) If a member doubts the accuracy of the chair’s announcement of the results of a vote by show of hands, that member can demand a division of the meeting— that is, a standing vote.

Such a demand can interrupt the speaker, does not require a seconder, is not debatable, is not amendable, and cannot be reconsidered. No vote is taken; the demand of a single member compels the standing vote.

Motions Related to Methods of Voting A member can move that a vote be taken by roll call, by ballot or that the standing votes be counted if a division of the meeting appears to be inconclusive and the chair neglects to order a count.

Such motions may not interrupt another speaker, must be seconded, are not debatable, are amendable, can be reconsidered, and require majority votes. Motions Related to Nominations If the Bylaws or rules of the group do not prescribe how nominations are to be made and if a meeting has taken no action to do so prior to an election, any member can move while the election is pending to specify one of various methods by which candidates shall be nominated or, if the need arises, to close nominations or to re-open them. Such motions may not interrupt another speaker, must be seconded, are not debatable, are amendable, can be reconsidered, and require majority votes.

The ASHRAE Nominating Committee has detailed rules on how their voting occurs

internally as it relates to determining official nominees for Society leadership positions. This often include ballot voting procedures whereby the votes cast are confidential.

The ASHRAE By-laws specifies that certain actions of the Board of Directors require a 2/3 majority vote, such as when proposing revisions to the By-laws which are then subject to approval of the membership of the Society.

Requests and Inquiries a. Parliamentary Inquiry —a request for the chair’s opinion (not a ruling) on a matter of parliamentary procedure as it relates to the business at hand.

b. Point of Information —a question about facts affecting the business at hand, directed to the chair or, through the chair, to a member.

c. Request for Permission to Withdraw or Modify a Motion. Although Robert’s Rules of Order specify that until a motion has been accepted by the chair it is the property of the mover, who can withdraw it or modify it as they choose. A common practice is that once the agenda has been adopted, the items on it become the property of the meeting. A person may not, therefore, withdraw a motion unilaterally; they may do so only with the consent of the meeting, which has adopted an agenda indicating that the motion is to be debated.

Similarly, a person cannot, without the consent of the meeting, change the wording of any motion that has been given ahead of time to those attending the meeting—for example, distributed in printed form in advance, printed on the agenda, a motion of which notice has been given at a previous meeting, etc.

The usual way in which consent of a meeting to withdraw a motion is obtained is for the mover to ask the consent of the meeting to withdraw (or change the wording). If no one objects, the chairperson announces that there being no objections, that the motion is withdrawn or that the modified wording is the motion to be debated.

If anyone objects, the chair can put a motion permitting the member to withdraw (or modify) or any two members may move and second that permission be granted. A majority vote decides the question of modifying a motion—similar to amending the motion. A two-thirds majority is needed for permission to withdraw a motion, as this has the effect of amending the agenda. d. Request to Read Papers.

e. Request to be Excused from a Duty.

f. Request for Any Other Privilege.

The first two types of inquiry are responded to by the chair, or by a member at the direction of the chair; the other requests can be granted only by the meeting. Motions That Bring a Question Again Before the Assembly

There are four (4) motions that can bring business back to a meeting. Which are: 1. Take from the Table 2. Rescind 3. Reconsider, and 4. Discharge a Committee

The order in which the four (4) motions are listed are no relation to the order of precedence of motions.

Take from the Table Before a meeting can consider a matter that has been tabled, a member must move: “That the question concerning ‘ ‘ be taken from the table.”

Such a motion may not interrupt another speaker, must be seconded, is not debatable, is not amendable, cannot be reconsidered, and requires a majority vote.

If a motion to take from the tables passes, the meeting resumes debate on the original question (or on any amendments to it). If considerable time has elapsed since the matter was tabled, it is often helpful for the first speaker to review the previous debate before proceeding to make any new points.

Rescind A meeting, like an individual, has a right to change its mind. There are two ways a meeting can do so—rescind or reconsider.

A motion to rescind means a proposal to cancel or annul an earlier decision. A motion to reconsider, if passed, enables a meeting to debate again the earlier motion and eventually vote again on it. However, a motion to rescind, if passed, cancels the earlier motion, and makes it possible for a new motion to be placed before the meeting.

Another form of the same motion—a motion to amend something previously adopted —can be proposed to modify only a part of the wording or text previously adopted, or to substitute a different version.

Such motions cannot interrupt another speaker, must be seconded, are debatable, and are amendable.

Because such motions would change action already taken by the meeting, they require: • a two-thirds vote, or • a majority vote when notice of intent to make the motion has been given at the

previous meeting or in the call of the present meeting, or • a vote of the majority of the entire membership—whichever is the most

practical to obtain.

Negative votes on such motions can be reconsidered, but not affirmative ones.

Reconsider A motion to reconsider enables the majority in a meeting within a limited time and without notice, to bring back for further consideration a motion that has already been put to a vote. The purpose of reconsideration is to permit a meeting to correct a hasty, ill-advised, or erroneous action, or to take into account added information or a changed situation that has developed since the taking of the vote.

If the motion to reconsider is passed, the effect is to cancel the original vote on the motion to be reconsidered and reopen the matter for debate as if the original vote had never occurred. A motion to reconsider has the following unique characteristics:

a) It can be made only by a member who voted with the prevailing side— that is, voted in favor if the motion involved was adopted, or voted contrary if the motion was defeated. This requirement is a protection against a defeated minority’s using a motion to reconsider as a dilatory tactic. If a member who cannot move a reconsideration believes there are valid reasons for one, they should try to persuade someone who voted with the prevailing side to make such a motion.

b) The motion is subject to time limits. In a session of one day, a motion to reconsider can be made only on the same day the vote to be reconsidered was taken. In a session of more than one day, reconsideration can be moved only on the same or the next succeeding day after the original vote was taken. These time limitations do not apply to standing or special committees.

c) The motion can be made and seconded at times when it is not in order for it to come before the assembly for debate or vote. In such a case it can be taken up later, at a time when it would otherwise be too late to make the motion.

Making a motion to reconsider (as distinguished from debating such a motion) takes precedence over any other motion whatever and yields to nothing. Making such a motion is in order at any time, even after the assembly has voted to adjourn, if the member rose and addressed the chair before the chair declared the meeting adjourned. In terms of debate of the motion, a motion to reconsider has only the same rank as that of the motion to be reconsidered.

A motion to reconsider can be made when another person has been assigned the floor, but not after that person has begun to speak. The motion must be seconded, is debatable provided that the motion to be reconsidered is debatable (in which case debate can go into the original question), is not amendable, and cannot be reconsidered.

ASHRAE has not specifically adopted the 2/3 majority vote requirement for motions to reconsider a motion. In regular meetings the motion to reconsider may be made at any time, in fact, it takes precedence over any other motion, but its rank as far as debate is concerned is the same as the motion it seeks to reconsider. In other words, the motion to reconsider may be made at any time, but debate on it may have to be postponed until later. Discharge a Committee (From Further Consideration) If a question has been referred, or a task assigned, to a committee that has not yet made its final report, and if a meeting wants to take the matter out of the committee’s hands (either so that the meeting itself can deal with the matter or so that the matter can be dropped), such action can be proposed by means of a motion to discharge the committee from further consideration of a topic or subject.

Such a motion cannot interrupt another speaker, must be seconded, is debatable (including the question that is in the hands of the committee), and is amendable. Because the motion would change action already taken by the meeting, it requires:

• a two-thirds vote, or

• a majority vote when notice of intent to make the motion has been given at the previous meeting or in the call of the present meeting, or

• a vote of the majority of the entire membership—whichever is the most practical to obtain.

A negative vote on this motion can be reconsidered, but not an affirmative one.

Adjournment In organizations with a regular schedule of meetings a motion to adjourn is a “privileged” motion that is neither amendable nor debatable. A seconder is required and the motion should be put.

If it is passed, the chair formally announces that the meeting is adjourned.

Meeting Fundamentals Preparing for a Meeting

Although a chairperson will use the various rules of order in conducting a meeting, there are things the chair can do prior to the meeting to help ensure that things will go smoothly.

By far the most important thing a chairperson can do to ensure a successful meeting is to do their homework. The chair should become thoroughly familiar with all the business to be dealt with at the meeting, including any reports to be made by committees or task forces, any motions already submitted by members or groups of members, and insofar as is possible, any “new” business likely to be introduced. Such preparation will enable the person to “stay on top of things” while chairing the meeting, and to anticipate most of the questions likely to be asked, information needed, etc.

The chair should also ensure that key people needed by the meeting (for example, the vice chair, secretary. treasurer, sub-committee chairs, etc.) will attend the meeting.

One of the most fundamental ways to ensure a successful meeting is often overlooked because it is so obvious ensuring that the room selected for the meeting is suitable and comfortable. The room should permit a seating arrangement in which no one’s view is blocked. Moreover, careful attention should be paid to such matters as lighting, acoustics and ventilation, for such factors can play major roles in the success or failure of a meeting.

Procedures Used in Meetings Quorum of Members

Before a meeting of a group can conduct its business, it requires a quorum, the minimum number of members who must be present at the meeting before business can be legally or officially transacted. The requirement of a quorum is a protection against unrepresentative action in the name of the group by an unduly small number of people.

The By-laws of ASHRAE, the Rules of the Board, or a Manual of Procedures of a group should specify the number of members that constitute a quorum for that group if different than a simple majority, one (1) member beyond 50% of the total number of members. In the case of an odd number of members making the quorum, 50% may be a fraction of a whole number, and a majority would be that fraction rounded to

the next whole number. If extremely bad weather or other extreme conditions might hinder obtaining a quorum then the meeting date and time may need to be changed to ensure a quorum is present.

The requirements for a quorum shall apply to all groups where a roster identifies official membership, including sub-committees. If a group or committee finds itself without a quorum, it can do nothing but rise and report to the regular meeting of the group it reports to. For all groups, committees and task forces, a quorum shall be a majority of the appointed voting members of the body unless governing documents indicate otherwise.

In any meeting of delegates, where applicable, the quorum is a majority of the number of delegates who have been registered as attending, even if some of them have departed unless current rules stipulate otherwise.

In the absence of a quorum, business requiring a vote cannot be transacted and if conducted is null and void, but not the meeting itself. Where ASHRAE Bylaws or other Rules require that a specific meeting be held, the absence of a quorum in no way detracts from the fact that the rules were complied with and the meeting was held, even though it had to adjourn immediately due to the lack of a quorum.

The only actions that can legally be taken in the absence of a quorum are to fix the time in which to adjourn, recess, or take measures to obtain a quorum (for example, contacting members during a recess and asking them to attend). The prohibition against transacting business in the absence of a quorum cannot be waived even by unanimous consent. If an important opportunity would be lost, unless acted upon immediately, the members present at the meeting can—at their own risk—act in the emergency in the hope that their actions will be ratified at a later meeting at which a quorum is present. This should be extremely rare and is discouraged unless a true emergency exists.

Before calling a meeting to order, the chair should be sure a quorum is present. If a quorum cannot be obtained, the chair should call the meeting to order, announce the absence of a quorum and entertain a motion to adjourn or one of the other motions allowed as described above.

If a meeting has a quorum to begin with, but members leave the meeting, the continued presence of a quorum is presumed unless the chair or a member notices that a quorum is no longer present. If the chair notices the absence of a quorum, it is the duty of the chair to declare this fact, at least before taking any vote or starting on a new motion. Any member noticing the apparent absence of a quorum can raise a point of order to that effect at any time so long as they do not interrupt a person who is then speaking. A member must question the presence of a quorum at the time a vote on a motion is to be

taken. A member may not, at some later time, question the validity of an action on the grounds that a quorum was not present after the vote has concluded.

If a meeting has to be adjourned because of a lack of a quorum, either before it conducts any business or part way through the meeting, the group must call for another meeting to complete the business of the meeting. The usual quorum requirements apply to any subsequent meeting unless the Bylaws or other Rules indicate otherwise. The Bylaws or Rules could stipulate, for example, that if a meeting had to be terminated for lack of a quorum, another meeting will be held x days or weeks later, and that the number of members attending that meeting will constitute a quorum.

If the Bylaws or Rules do not provide for a special procedure, all the usual requirements for calling and holding meetings shall apply.

The Agenda The agenda consists of the items of business to be discussed in a meeting. It is made up of “special” and “general” orders.

Usually, the chair or another designated person, generally a joint effort of the chair and the ASHRAE staff liaison, is charged with the responsibility for preparing the agenda. The person preparing the agenda can seek assistance from others with this task.

The agenda can be amended either before or after it is adopted. Until the meeting adopts the proposed agenda, the agenda is merely a proposal. Motions, requiring simple majorities, can be made to add items to, delete items from, or rearrange the order of items on a proposed agenda. However, it is also acceptable for the chair to ask for input on revisions, or suggest revisions, to the proposed agenda, which may also be approved by consensus, approved by the body unless someone objects. Once the agenda has been adopted, the business items on it are the property of the meeting body, not of the groups or individuals who submitted the agenda items.

Any change to the agenda, once it has been adopted, can only be made by a motion, but any such motions then require a two-thirds or larger majority to pass.

If an individual has submitted a motion for debate at a meeting, but decides, after the agenda has been adopted, not to present the motion, the individual cannot simply withdraw the motion from the agenda; that action requires a two-thirds majority vote, because the effect is to amend the agenda. The individual may choose not to move the motion, but it is the right of any other person attending the meeting to move the motion if they want to do so.

To expedite the progress of the meeting, the chair may announce that the individual would like to withdraw the motion and ask if there is any objection. If no one objects, the chair can go on to the next item of business, because a unanimous lack of objection is, in effect, a unanimous vote to delete the item from the agenda.

Once the agenda has been adopted, each item of business on the agenda will come before the meeting group unless: (1) no one moves a motion, (2) no one objects to withdrawal suggested by the sponsoring individual or group, (3) a motion to delete an item from the agenda is made and passed with a two-thirds or larger majority, or (4) the meeting runs out of time before the item can be discussed.

In summary, the agenda can be changed before or after it has been adopted. Before adoption of the agenda, motions to amend the agenda require simple majority votes. After adoption, motions to amend the agenda require two-thirds or larger majorities to pass.

Debate on Motions Business is accomplished in meetings by means of debating motions. The word “motion” refers to a formal proposal by two members of the group (the mover and seconder) on which the meeting group takes certain action.

Technically, a meeting should not consider any matter unless it has been placed before the meeting in the form of a motion. In practice, however, it is sometimes advantageous to permit limited discussion of a general topic before a motion is introduced. A preliminary discussion can sometimes indicate the precise type of action that is most advisable, whereas presentation of a motion first can result in a poorly worded motion, or a proposal for action that, in the light of subsequent discussion, seems inadvisable. This departure from strict parliamentary procedure must be used with caution and the chair must be careful not to let the meeting get out of control.

Normally, a member may speak only once on the same question, except for the mover of the main motion, who has the privilege of “closing” the debate (that is, of speaking last). If an important part of a member’s speech has been misinterpreted by a later speaker, it is ‘in order’ for the member to speak again to clarify the point, but no new material should be introduced. If two or more people want to speak at the same time, the chair should call first upon the one who has not yet spoken and if all have not spoken then they should all speak in the order in which they identified their desire to speak.

If the member who made the motion that is being discussed claims the floor and has already

spoken on the question, then they are entitled to be recognized before other members.

In some cases, the meeting body may want to adopt rules limiting the time a member may speak in any one debate—for example, five (5) minutes. This should be identified by rule or the chair may suggest this course of action unless the body objects to these limits which may then be considered by motion and a vote.

The mover of a motion may not speak against their own motion, although the mover may vote against it. The mover need not speak at all, but when speaking, it must be in favor of the motion. If, during the debate, the mover changes their mind, then they can inform the meeting of this fact by asking the meeting’s permission to withdraw the motion.

The mover and seconder cannot withdraw the motion unless the meeting agrees. Usually, the chair would ask if the meeting objects to the motion’s being withdrawn. If no one objects, the chair will announce: “The motion is withdrawn.”

In voting, the meeting proceeds with the various motions in inverse order - the last one proposed, being of highest precedence, is the first one to be decided.

If the amendment is defeated, another amendment may be proposed, or discussion will proceed on the original motion.

If the amendment carries, the meeting does not necessarily vote immediately on the “motion as amended.” Because the discussion of the principle of the original motion was not permitted during debate on the amendment, there may be members who want to speak now on the issue raised in the original motion. Proper Wording of a Motion Much time can be wasted at meetings when a motion or resolution is carelessly worded and when background or rationale for the motion gets included in the motion. It is for this reason that a motion proposed at a meeting, unless it is very short and simple, should always be in writing. The requirement of having to write the motion out generally pushes the author to more carefully worded motions.

Sometimes a main motion is worded poorly, and several amendments may be presented to improve the wording. In such cases it is sometimes better to have a substitute motion rather than to try to solve the wording problem with amendments.

Determining Results of a Vote

Most motions are decided by a majority vote, more than half the votes actually cast, excluding blanks (a protest vote which is discouraged and extremely rare in any group) or abstentions. For example, if 29 votes are cast, a majority (more than 14½) is 15. If 30 votes are cast, a majority (more than 15) is 16. If 31 votes are cast, a majority (more than 15½) is 16.

Some motions (see Table 1 in ASHRAE Rules of Order) require a two-thirds majority as a compromise between the rights of the individual and the rights of the meeting. To pass, such motions require that at least two-thirds of the votes actually cast (excluding blanks and abstentions) are in the affirmative. If 60 votes are cast, for example, a two-thirds vote is 40. If 61 votes are cast, a two-thirds vote is 41. If 62 votes are cast, a two-thirds vote is 42. If 63 votes are cast, a two-thirds vote is 42.

A plurality vote is the largest number of votes when three or more choices are possible. Unless the body has adopted special rules to the contrary, a plurality vote does not decide an issue unless it is also a majority vote. In a three-way contest, one candidate might have a larger vote than either of the other two, but unless they receive more than half of the votes cast, they are not declared elected. Roll Call Vote A roll call vote places on the record how each member votes. It has the opposite effect, therefore, of a ballot vote, which keeps each vote secret. Roll call votes should not be used in a mass meeting or in any group whose members are not responsible to a constituency.

If a body is going to use roll call votes, the organization or group should include in its procedures or rules a statement identifying when to call a roll call vote. Generally, in ASHRAE, it is the chairs decision to determine whether a roll call vote is necessary, or to be taken, and is generally reserved for motions of historical significance or which is controversial.

The procedure for taking roll call votes is to call the names of the voting members or delegates alphabetically, and to have each person indicate orally their vote.

When the roll call vote has been concluded, the chair should ask if anyone entered the room after their name was called in which case they should then be permitted to vote. Individuals may also have an opportunity to change their votes at this time. After all additions and changes have been made, the secretary will give to the chairperson the final number of those voting on each side, and the number abstaining. The chairperson will announce the figures and declare the result of the vote.

The name of each member or delegate would then be included in the minutes of the

meeting, together with the vote.

Challenging a Ruling of the Chair Any ruling of the chair can be challenged, but such appeals must be made immediately after the ruling. If debate has progressed beyond the announcement of a ruling, a challenge is not in order. Although Robert’s Rules of Order allow debate under certain circumstances, the practice of ASHRAE is to allow no debate on such challenges.

It should be noted that members have no right to openly criticize a ruling of the chair unless they appeal it.

Voting Rights of the Chair If the presiding officer is a member of the group concerned, they have the same voting rights as any other member. The chair protects impartiality by exercising voting rights only when their vote would affect the outcome. In such cases the chair can either vote and thereby change the result, or can abstain. If the chair abstains, they announce the result of the vote with no mention of their own vote. The outcome of any motion requiring a majority vote will be determined by the chair’s action in cases in which, without their vote, there is either a tie vote or one more vote in the affirmative than in the negative. Because a majority of affirmative votes is necessary to adopt a motion, a tie vote rejects the motion. If there is a tie without the chair’s vote, the chair can vote in the affirmative, thereby creating a majority for the motion. If the chair abstains from voting in such a case, however, the motion is lost (because it did not receive a majority).

If there is one more affirmative vote than negative votes without the chair’s vote, the motion is adopted if the chair abstains. If the chair votes in the negative, however, the result is a tie and the motion is therefore lost.

In short, the chairperson can vote either to break or to cause a tie; or, when a two-thirds vote is required, can vote either to cause or to block the attainment of the necessary two-thirds.

The chair cannot vote twice, once as a member, then again in their capacity as presiding officer.

In ASHRAE a chair frequently indicates “Chair not Voting” which is abbreviated as “CNV” which is equivalent to abstaining from voting.

Sample Order of Business This section details a sample order of business for a regular business meeting and indicates how the chair should handle each item. The order is not intended to be prescriptive; each chairperson should follow an order that is satisfactory to them and to the group involved.

The Order of Business (Agenda) The chairperson of a meeting should prepare in advance a list of the order of business or agenda for the meeting. A sample order of business follows:

• Call to Order • Announce a Quorum is Present • Roll Call • ASHRAE Code of Ethics • Review and Approval of the Agenda • Review & Approval of Minutes • Update on Action Items • Treasurers Report (if pertinent) • Reports (Highest level body, most important, or carry over items from the last meeting should be first) • Committee Reports (listed) • Correspondence (listed) • Unfinished or Old Business (listed) • New Business (listed) • Announcements (listed) • Program(s) (An alternative is to have a guest speaker, if not a member of the body, make their comments before the business meeting begins so that they do not have to sit through the meeting.) • Other Business • Adjournment

Call to Order The chairperson calls the meeting to order with a statement such as: “The meeting will now come to order.” If the president or chair is not present, the meeting may be called to order by the vice president or vice chair, or by any person attending that is willing to accept being the chairperson or be an acting chairperson.

Adoption of the Agenda In ASHRAE the adopted practice is to always circulate a copy of the proposed agenda to all members and interested parties of the meeting in advance. All meetings should begin with the consideration of the agenda. The chairperson will ask if any of the members have additional matters that should be placed on the agenda. After these have been taken care of, the chairperson should call for a motion to adopt the agenda. A member should then move: “That the agenda be adopted.” (Or “adopted as amended.”) A seconder is required. Passage of the motion (requiring a simple majority) restricts the business of the meeting to items listed on the agenda.

Alternately to the formal process indicated above the Chair can note the proposed changes to the agenda and it can be approved by consent, whereby no person objects to the proposed amendments at the beginning of the meeting only.

Many of the less formal groups or committees may not bother with the consideration of the agenda in this way. However, the procedure outlined above protects the membership from the introduction, without prior warning, of new, and perhaps controversial, matters of business. If a meeting does adopt an agenda, it can change that agenda only by a formal motion to do so. A member might move, for example, that an item be added to the agenda or deleted from the agenda or that the order in which the items are to be discussed be changed. Such a motion must be seconded and requires a two- thirds majority vote. (See “Orders of the Day”.)

Minutes It is the recommended ASHRAE procedure that a copy of prior meeting minutes, not yet officially approved, be circulated to all members of a body and others interested in the work of the body before the meeting, in which case they need not be read at the meeting. If not distributed prior to the meeting a member of the body may call for the minutes to be read to the body. When action on the minutes is to be considered, the chairperson asks if there are any errors in or omissions from the minutes in which case

those amendments should be addressed. In ASHRAE it is preferred to have a formal motion to approve all body meeting minutes. A member should move: “That the minutes of the (date) meeting be approved as printed (or circulated).” In less formal meetings it is sufficient for the chairperson, if no one answers their call for errors or omissions, to say, “There being no errors or omissions noted, I declare the minutes of the (date) meeting approved as printed (or as per the copies distributed).” Should there be a mistake in the minutes, it is proper for any member to rise and point out the error. The secretary of the body should then make an appropriate correction or addition. The motion will then read: “....................approved as amended.”

Executive Committee Minutes Sometimes the minutes of a previous executive committee, Executive Director and Officers, meeting are provided for record purposes of the larger body (Board of Directors), and may be read or summarized by the secretary, when applicable. One purpose is to give information to the membership on the disposition of business items that have been handled by the executive body. Occasionally a member will ask for more information regarding the matters disposed of by the executive body, and sometimes the general meeting will want to change the action taken by the executive body. Such cases are usually rare, but they are indications of the necessary subservience of the executive committee to the membership as a whole.

On important matters of business, the executive committee may have been able to arrive at recommendations that can later be considered by the general meeting. The reading or summarizing of the executive committee minutes can therefore prepare the membership for the discussion of important business on the agenda of the general meeting.

The executive committee minutes are not adopted or amended until the next executive meeting (having been read or summarized to the general meeting for information only). Treasurer (If Pertinent) The chairperson will call upon the treasurer to present a report on the finances of the society or group. For a regular meeting this would only need to be a simple statement of the receipts and disbursements since the last financial report, any major deviations in expenses and income based on the budget, the balance of money held in the account of the Society or group, and other information of interest to the body.

At the Annual meeting the treasurer should submit a detailed record of the financial business for the year and this report should be audited (that is, checked thoroughly by the appointed

Board appointed Audit Committee (comprised of Board of Director members), to ensure that they present fairly the final financial position of the association and the results of its operations for the year).

Although it is not necessary to have a motion to “adopt” the treasurer’s report at a monthly meeting, it is advisable to adopt the audited annual report. A member of the Audit Committee should move: “That this report be adopted.”

At the annual meeting the treasurer would also present the proposed budget for the upcoming society year which also requires adoption by the Board of Directors.

Correspondence Before the meeting, the secretary, in consultation with the chairperson, should separate any information and letters of significance received that impacts the operation and duties of the committee, into two groups—those requiring action and then others for information only.

The information and letters that require action by the meeting body should be added to the agenda with background information as applicable. They would be added to New Business if it requires action by the body. Each letter would require a separate motion to dispose of it. Unfinished Business Any business that has been postponed from a previous meeting, or that was pending when the last meeting adjourned, is called “old” or “unfinished” business or “business arising from the minutes.” It is usually advisable for the chairperson to remind the meeting of the history of this business before discussion begins (or the chair may call upon someone with special information to do this).

Committee and Official Reports Before the meeting, the chairperson should check with committee chairs to determine which committees or task forces have reports ready for the meeting and the importance of the material to be presented. All reports must be listed on the agenda.

In establishing the order in which committees should be heard, the chairperson should give priority to those with the most important reports. If none of the reports is of particular importance, any committee report that is pending from the previous meeting should be heard first. Usually, standing committees are given precedence over task forces (a standing committee is one that functions over an extended period of time; a task force or ad hoc

committee is set up to deal with a special problem and is discharged when its task is completed). Committee reports should be in written form, so that a copy can be placed in the record files.

There is no need for a motion to receive a committee or task force report. The adoption of the agenda has guaranteed that the report will be heard.

If the report has been duplicated, the committee or task force chairperson should not read the report. The chair of the committee reporting may want to make a few comments, however, before answering questions from the meeting.

After all questions have been answered, the committee or task force chairperson will move any recommendations on behalf of the committee or task force. Rules of Order indicate that a seconder is unnecessary for such motions because the motion is being made on behalf of a committee.

Amendments to the recommendations may be proposed by any member at the meeting. After all the recommendations have been dealt with, motions may be received from the floor dealing with the substance of the report or the work of the committee or task force concerned.

Note: A committee or task force report need not be adopted. On rare occasions, a meeting may have occasion to adopt the entire report. An affirmative vote on such a motion has the effect of the meeting’s endorsing every word of the report—including the indicated facts and the reasoning—as its own. However, the treasurer’s audited annual report should be adopted.

Occasionally it becomes evident that the report of a committee, or one of the recommendations, is not acceptable to a large proportion of the membership of the body present at the meeting. The committee can be directed to review its work in the light of the discussion heard.

New Business When all unfinished business has been disposed of, the chairperson will say: “New business is now in order.” Items not included on the agenda may not be discussed unless the agenda is amended. (The motion to amend the agenda requires a two-thirds majority.)

Announcements The chairperson should give committee chairs and others an opportunity to make special announcements as well as making any of their own items of interest.

Program When the association is to hear a special speaker, it may be advisable to have the speaker before the official business (from “Adoption of the Agenda” on) begins. In other cases the program occurs after pending new business has been disposed of. The chair of the meeting may ask a separate program chairperson to take charge at this point.

Adjournment In organizations with a regular schedule of meetings a motion to adjourn is a “privileged” motion that is neither amendable nor debatable. A seconder is required and the motion should be put. If it is passed, the chair should announce formally that the meeting is adjourned.

ASHRAE Rules of Order – Quick Reference

Guiding Principles: • Quorum is required before business can be conducted. • Everyone has the right to participate in discussion if they wish before anyone may

speak a second time. • Everyone has the right to know what is going on at all times. Only urgent matters may

interrupt a speaker. • Only one thing (motion) can be discussed at a time.

A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the president of the board, any member can introduce a motion when no other motion is on the table. A motion requires a second to be considered. If there is no second, the matter is not considered. Each motion must be disposed of (passed, defeated, tabled, referred to committee, or postponed indefinitely).

How to do things:

You want to bring up a new idea before the group. After recognition by the president of the board, present your motion. A second is required for the motion to go to the floor for discussion, or consideration.

You want to change some of the wording in a motion under discussion. After recognition by the president of the board, move to amend by

• adding words, • striking words or • striking and inserting words.

You like the idea of a motion being discussed, but you need to reword it beyond simple word changes. Move to substitute your motion for the original motion. If it is seconded, discussion will continue on both motions and eventually the body will vote on which motion they prefer.

You want more study and/or investigation given to the idea being discussed. Move to refer to a committee. Try to be specific as to the charge to the committee.

You want more time personally to study the proposal being discussed. Move to postpone to a definite time or date.

You are tired of the current discussion. Move to limit debate to a set period of time or to a set number of speakers. Requires a 2/3rds vote.

You have heard enough discussion. Move to close the debate. Also referred to as calling the question. This cuts off discussion and brings the assembly to a vote on the pending question only. Requires a 2/3rds vote.

You want to postpone a motion until some later time. Move to table the motion. The motion may be taken from the table after 1 item of business has been conducted. If the motion is not taken from the table by the end of the next meeting, it is dead. To kill a motion at the time it is tabled requires a 2/3rds vote. A majority is required to table a motion without killing it. You believe the discussion has drifted away from the agenda and want to bring it back. “Call for orders of the day.”

You want to take a short break. Move to recess for a set period of time.

You want to end the meeting. Move to adjourn.

ASHRAE Rules of Order – Quick Reference

You are unsure the president of the board announced the results of a vote correctly. Without being recognized, call for a “division of the house." A roll call vote will then be taken.

You are confused about a procedure being used and want clarification. Without recognition, call for "Point of Information" or "Point of Parliamentary Inquiry." The president of the board will ask you to state your question and will attempt to clarify the situation.

You have changed your mind about something that was voted on earlier in the meeting for which you were on the winning side. Move to reconsider. If the majority agrees, the motion comes back on the floor as though the vote had not occurred.

You want to change an action voted on at an earlier meeting. Move to rescind. If previous written notice is given, a simple majority is required. If no notice is given, a 2/3rds vote is required. Executive Session. Discussion of an issue of sensitive, proprietary or personal in nature.

Unanimous Consent: If a matter is considered relatively minor or opposition is not expected, a call for unanimous consent may be requested. If the request is made by others, the president of the board will repeat the request and then pause for objections. If none are heard, the motion passes.

• You may INTERRUPT a speaker for these reasons only:

o to get information about business –point of information to get information about rules– parliamentary inquiry

o if you can't hear, safety reasons, comfort, etc. –question of privilege o if you see a breach of the rules –point of order o if you disagree with the president of the board’s ruling –appeal o if you disagree with a call for Unanimous Consent –object

Order of Precedence of Motions The rules are in descending order of importance. A rule higher in the table takes precedence over one lower in the table. Implication is that everything takes precedence over the main motion on the floor.

Rule

Must Be

Seconded

Open for

Discussion

Can be

Amended


Pass


Adjourn (End meeting) X Majority Recess X X Majority Table X Majority Close Discussion X 2/3 rds X Limit Debate X X 2/3 rds X Postpone to a later time (##) X X X Majority X Refer to Committee X X (+) X Majority X Kill a Motion X Majority X Amend Motion (* #) X X Majority X Postpone Indefinitely (**) X X X Majority X Main Motion X X X Majority X (#, ##, *, **,+) See full Rules of Order for explanation of symbols

BOD Subcommittee –Board Composition & Leadership Structure

February 2, 2022Las Vegas, NV

1

Keep the Board As Is

2

Modify the Board as proposed by the

Streamlining Ad-Hoc

3

Modify the Board by forming a “hybrid” of

Options 1 and 2

Proposed Options

BOD Roles & Responsibilities Survey

BOD Roles & ResponsibilitiesFinancial / Fiscal OversightThinking Strategically as a BoardSetting the Society's strategic directionLegal and Ethical OversightDecentralization of power and/or decision making (empower the councils and committees)Diverse PerspectiveBuild relationships with industry partners (other associations, manufacturing, and consulting firms)Understanding the context (public policy environment, other organizational players, etc.) in which ASHRAE is workingKnowledge of ASHRAE's programsProviding oversight of councils and select committeesMore interaction of the members of the BOD with chapters and membersEqual representation of each council on the BoardEach region should have a representation on the BoardEqual representation based on membershipEach member should have a direct representative on the Board

Questions

BOD Subcommittee: Operations Streamlining

Saturday January 29 12:00 to 2:00 PM

Caesars Palace, Palermo (P)

CHARGE: Our approach is that the size of the BOD will not change. The questions we are addressing is how to improve and make more effective the BOD and its governance of ASHRAE.

1) Motions for Board Approval:

I) That the attached agenda template (Item A) be used as the starting document for BOD agendas.

a. Background: President Mick Schwedler has done an admirable job in moving the BOD towards strategic discussions. Attached is a sample agenda that captures this approach. Control size of reports from ASHRAE groups to Strategic issues and required motions or actions by the BOD. Rest of report to be provided in written format. Committee 6-0 cnv

II) Move that ROB 2.303.002.5 RESEARCH PROJECT APPROVAL LIMIT This council may approve research projects, within the Board-approved research budget, up to a total project cost not to exceed $500,000 $250,000 . Within this limit, this council may delegate project approval authority to the Research Administration Committee. Technology Council may ask for BOD review on projects if they deem it necessary. Background: Discussion involved around the size of the number (up to one million) and how the BOD could provide input on projects that may have controversy or other issues. The line added at the end of the paragraph is to be sure Technology Council is aware that the BOD is available for consultation. Committee 4-2 cnv.

III) Move that Technology Council, Standards Committee, this committee and SRC develop motion(s) to change the Standards Approval process such that the BOD is removed from providing approval for the majority of Standards Background: The following issues will have to be looked at during this process

a) Would ASHRAE lose self-accreditation? b) Are there Standards (i.e. – those on continuous maintenance, unresolved

commenters, etc.) that the BOD should approve or other criteria (such as negative votes or controversies) that the BOD should be available for consultation. Committee 4-2 cnv

IV) Move that Technology Council, this committee and SRC makes revision to the ROB to have new

Standards and Guidelines development approval reside with Technology Council in lieu of the BOD.

Background: Any individual, group, etc. may propose a Standard or Guideline. This will remove the BOD from the process. The BOD may be consulted by Technology Council for any given Standard or Guideline. Committee 6-0 cnv

V) Move that SRC change the ROB to have Councils and other ASHRAE Groups take responsibility for developing the nominees (include input from CRC’s, member’s nominations and other methods) and election of members to serve on committee’s and groups reporting to them in lieu of the BOD. Presidential appointments will remain unchanged with Councils and ASHRAE Groups responsible for providing individuals for consideration along with the solicitation from CRC’s, members and other methods of creating a slate.

Background: This will remove from the BOD the responsibility so they can spend time on strategic issues. This allows for improvement of creating of a slate and election of members since Councils and other ASHRAE Groups will have responsibility for selecting the members of the bodies reporting to them. Committee 6-0 cnv

VI) Move that Honors and Awards review which awards should be approved by the BOD due to the prestige of the award and propose changes to the ROB for presentation to the BOD for approval.

Background: Reduce the awards that require BOD approval. Committee vote 6-0.

VII) Move that VP’s be removed from Chair and Vice Chair of PEC and TC.

Background: The intent is to free up VP’s from operational duties so they can concentrate on strategic initiatives of the Society. These two Councils can be led by former members of the Council. Communication back to the BOD and Excom will be from the BOD members that service on the Councils. Committee 6-0 cnv

VIII) Move that Excom be expanded in membership by adding two BOD members. These BOD members to Excom shall be elected by the BOD. One will be assigned to serve on Technology Council and one will be assigned to Pub Ed Council.

Background: These BOD members will serve on Excom and facilitate communication between the two Councils and Excom. Committee 3-2-1 cnv on adding BOD members and Committee 4-1 cnv on the number to add

Information Items:

1) This committee is looking at a change to add a BOD subcommittee to be the reporting body for some of the committees and groups reporting to the BOD or Excom. Intent is to remove the number of reports to streamline the BOD governance function.

2) Thank you to SRC for bringing forward ROB changes at this meeting for reducing the size of the ROB and changing our Rules for Meetings.

Respectively submitted for the committee by Art Giesler, Chair


Date - Time Loccation

1. CALL TO ORDER -

2. CODE OF ETHICS - In this and all other ASHRAE meetings, we will act with honesty, fairness, courtesy, competence, inclusiveness and respect for others, which exemplify our core values of excellence, commitment, integrity, collaboration, volunteerism and diversity, and shall avoid all real or perceived conflicts of interest. (Code of Ethics: https://www.ashrae.org/about/governance/code-of-ethics) (Core Values: https://www.ashrae.org/about/ashrae-s-core-values)

3. ROLL CALL/INTRODUCTIONS -

4. REVIEW OF MEETING AGENDA -

5. STRATEGIC ISSUES (items subject to change)

A. FINANCE

B. MEMBERSHIP

C. DECARBONIZATION

D. LOOK INTO THE FUTURE

6. COUNCIL REPORTS

A. Members Council -

B. Publishing and Education Council -

C. Technology Council -


http://www.ashrae.org/about/governance/code-of-ethics)



A. Executive Committee -

i. Date ii. Date

B. Committee 1 -

C. Committee 2 -

D. Committee 3 -

E. Committee 4 -

8. EXECUTIVE SESSION (Separate Agenda)

9. OLD BUSINESS

A.

10. NEW BUSINESS

A.* PEAC Request -


Post Winter Conference Information Conf. Call | TBD

12. ADJOURNMENT


MINUTES


Wednesday, April 6, 2022


6CBOD OPEN SESSION AGENDA SUNDAY 2022 JUNE 26

TABLE OF CONTENTS Board of Directors Meeting Wednesday, April 6, 2022

CALL TO ORDER ............................................................................................................................... 2 CODE OF ETHICS .............................................................................................................................. 2 ROLL CALL/INTRODUCTIONS ........................................................................................................... 2 REVIEW OF MEETING AGENDA ........................................................................................................ 2 O&M PERSONNEL REPORT .............................................................................................................. 2 FINANCE COMMITTEE UPDATE ..................................................................................................... 2-3 MEMBERS COUNCIL FUNDING REQUEST ...................................................................................... 3-4 EXCOM REPORT TO THE BOD ....................................................................................................... 4-5 FEBRUARY 3, 2022 ...................................................................................................................... 4 MARCH 17, 2022 ......................................................................................................................... 5 BOD COMPOSITION & LEADERSHIP STRUCTURE SUBCOMMITTEE REPORT ................................... 5-6 EXECUTIVE SESSION ........................................................................................................................ 6 INFORMATION ITEMS ...................................................................................................................... 6 2022-23 CRC SCHEDULE ............................................................................................................... 6 ADJOURNMENT ............................................................................................................................... 6

PRINCIPAL APPROVED MOTIONS Board of Directors Meeting Wednesday, April 6, 2022

No. - Pg. Motion 1 - 3 That Members Council recommends to the Board of Directors that Society provide one

free conference registration (to Winter and Annual meeting) to all new full dues paying members to use within their first two years of membership.

2 - 4 That the Executive Committee recommends to the BOD the appointment of a permanent liaison from the Student Activities Committee to the Scholarship Trustees Committee.

3 - 5 That the Executive Committee recommends that the Board of Directors approve the William P. Chapman Scholarship as a Society Undergraduate Engineering Scholarship, awarded annually in the amount of $5,000 with the following criteria:

The William P. Chapman Scholarship shall be awarded to a full-time undergraduate engineering student enrolled in a post-secondary educational institution where at least one of the following criteria is met: 1. The program is ABET accredited, or2. The program is accredited by an agency outside the USA that is a signatoryof the Washington Accord or has signed Memorandum of Understanding withABET, or3. The school has an active ASHRAE student branchEligible students must meet the Society’s general criteria for an UndergraduateEngineering Scholarship as listed in the ASHRAE Scholarship Program Rules.


Wednesday, April 6, 2022

MEMBERS PRESENT: Mick Schwedler, President Farooq Mehboob, President-Elect Ginger Scoggins, Treasurer Don Brandt, Vice President Dunstan Macauley, Vice President Sarah Maston, Vice President Tim McGinn, Vice President Jeff Littleton, Secretary Steven Sill, Region I DRC Ronald Gagnon, Region II DRC Mark Tome, Region III DRC Doug Zentz, Region V DRC Rick Hermans, Region VI DRC Chris Gray, Region VII DRC Randy Schrecengost, Region VIII DRC

GUESTS PRESENT: Billy Austin Bryan Holcomb Cheng Wee Leong Luke Leung Susanna Hanson

STAFF PRESENT: Candace DeVaughn, Manager - Board Services Chandrias Jolly, Assistant Manager - Board Services Joyce Abrams, Director - Member Services Vanita Gupta, Director - Marketing Kim Mitchell, Chief Development Officer Mark Owen, Director - Publications & Education Stephanie Reiniche, Director - Technology Alice Yates, Director - Government Affairs Craig Wright, Director of Finance

Tyler Glesne, Region IX DRC Devin Abellon, Region X DRC Eileen Jensen, Region XI DRC Robin Bryant, Region XII DRC Apichit Lumlertpongpana, Region XIII DRC Andres Sepulveda, Region XIV DRC Richie Mittal, RAL DRC Wade Conlan, DAL Dru Crawley, DAL Ken Fulk, DAL Art Giesler, DAL Jaap Hogeling, DAL Kishor Khankari, DAL Adrienne Thomle, DAL Ashish Rakheja, DAL

Dennis Knight Jim Arnold John Constantinide Rob Risley Wei Sun Blake Ellis

Daniel Gurley, Mgr. - Membership & Member Contact Center Lilas Pratt, Manager - Special Projects Tony Giometti, Sr. Mgr. - Conference Programs

Board of Directors Minutes Wednesday, April 6, 2022 Page 2

CALL TO ORDER

Mr. Schwedler called the meeting to order at 7:59 am.

CODE OF ETHICS

Mr. Schwedler read the code of ethics statement and advised that the full code of ethics statement and core values are available online.


Roll call was conducted. Members, guests, and staff in attendance as noted above.



O&M PERSONNEL REPORT

Mr. Hermans reported. He reported that the group was charged with investigating how to increase membership among operation and maintenance personnel. Currently, Society has very few members who work in O&M, less than 2% of the total membership.

He reported that those who work in O&M are largely unaware that is open to them being members and their employers don’t always see the value of them being members.

He reported that the recommendation from the group focuses on education - to educate O&M staff and their employers on the value of membership. Employers are the number one target to educate on the value of technicians being highly educated on their systems.

He suggested that there could be a new class of membership for those that may not have engineering degrees.

Mr. Rakheja reported there is a need for O&M worldwide. He suggested that Society could focus on hosting international conferences on the topic.

He also suggested that Society could develop incentive programs for multiple employees who work at one building.

He reported that the group recommends ongoing work and tracking by Members Council.

Mr. Schwedler thanked the group for their work and recommendations. He asked the group to work with staff to parse the recommendations out to the appropriate bodies for consideration.

FINANCE COMMITTEE UPDATE

Ms. Scoggins reported. She reported that she would be providing a brief update of where things stand for the remainder of the current Society Year as well as the budget for the upcoming Society Year.

She reported that Society is operating at a deficit for both the current and upcoming Society Years. For the current year, the PPP loan forgiveness puts society in the positive.


She reported that there will likely be an additional funding request from the DEI Subcommittee that will need to be discussed by the BOD. She stated that any additional funding requests should be submitted as soon as possible.

MEMBERS COUNCIL FUNDING REQUEST


1. Members Council recommends to the Board of Directors that Society provide one free conference registration (to Winter and Annual meeting) to all new full dues paying members to use within their first two years of membership.

Mr. Mehboob reported that anecdotal evidence suggests that many members do not get actively involved in ASHRAE until they attend a Winter or Annual conference and can see the inner workings of Society. Attending the conference introduces a new member to TCs, SPGs, technical and paper sessions, panels of industry leaders, students, YEA, and WIA/DEI members, and provides firsthand experience to the professional and social benefits of ASHRAE at the Society level.

Many new members may not have employer financial support or have connections to volunteer opportunities that may provide reduced or free registration. As the conference registration is not insignificant, providing one free registration to new members would open doors to hose that may not otherwise attend and not only drive further involvement in Society and Chapter events, but also future conference registrations/revenue.

This motion could also increase attendance by international members by providing a significant offset to the costs associated with attending the conference for those who typically have less employer financial support.

Execution could be handled by Society by including the free conference registration in the new member benefits marketing material and setting up a code for new members to use at the time of registration. This benefit would not apply to “new” members who were previously members but were given a new membership number when they rejoined ASHRAE.

He reported that the motion passed Members Council via a unanimous voice vote.

It was asked if there was any discussion at Members Council to try to include attending a CRC to improve regional involvement. Mr. Mehboob responded that there was wide ranging discussion at Members Council. He did not recall that there was discussion of providing free registration to a CRC.

Mr. Glesne added that there was limited discussion of CRC attendance, and it was determined that the motion should come from the Regions.

Ms. Scoggins stated that she was undecided on the motion. She stated that her recollection was that the motion did not pass Members Council by a significant margin. She stated that if passed, there would be phantom revenue loss since the cost incurred would be from individuals that wouldn’t be members anyway.

Mr. Mehboob responded that the fiscal impact provided in the motion was the extreme number. Ms. Bryant added that the fiscal impact provided was if all new members took advantage of the offer. An average of new members from the last two years was used to calculate the fiscal impact.


Mr. Zentz spoke in favor of the spirit of the motion. He stated that the motion, as written, is too loose and not well defined.

Ms. Bryant responded that the intent of the motion, as written by MP, would be to try the new program and track it for three years. If the program was successful, the motion wouldn’t need to be revoked; if the program wasn’t successful, the Committee would put forward a motion to rescind the program.

Mr. Rakheja stated that he was undecided on the motion. He suggested that the program be introduced for a limited period. He stated that the program could result in higher member retention.

Mr. Gray spoke in favor of the motion. He stated that the program had much more upside potential as opposed to downside risk.

Mr. Gagnon spoke in favor of the motion.

Mr. Khankari spoke in favor of the motion. He stated that the program would encourage chapter members to attend Society meetings and reduce the gap between Society and the grassroots.

Mr. Austin spoke in favor of the motion. He suggested that the BOD be provided with updated numbers for the how many members cancel membership after the first three years.

Ms. Maston spoke in favor of the motion. She recommended that ways to mitigate hotel costs be investigated as well. She stated that keeping the meetings affordable would encourage greater attendance.

Mr. Conlan spoke in favor of the motion. He suggested that a personal touch be added to ensure that these new members have a fantastic experience at the conference.


EXCOM REPORT TO THE BOD

FEBRUARY 3, 2022


2. The Executive Committee recommends to the BOD the appointment of a permanent liaisonfrom the Student Activities Committee to the Scholarship Trustees Committee.

Mr. Schwedler reported that the quality and quantity of Scholarship Trustees had a formal means of disseminating information to Student Branch Advisors through the local ASHRAE Student Activities Chapter Chairs.

The motion passed ExCom unanimously.

Mr. Mehboob spoke in favor of the motion. He stated that it would be a silo buster.



MARCH 17, 2022


3. The Executive Committee recommends that the Board of Directors approve the William P.Chapman Scholarship as a Society Undergraduate Engineering Scholarship, awarded annually inthe amount of $5,000 with the following criteria:

The William P. Chapman Scholarship shall be awarded to a full-time undergraduate engineeringstudent enrolled in a post-secondary educational institution where at least one of the followingcriteria is met:

1. The program is ABET accredited, or2. The program is accredited by an agency outside the USA that is a signatory of the WashingtonAccord or has signed Memorandum of Understanding with ABET, or3. The school has an active ASHRAE student branch

Eligible students must meet the Society’s general criteria for an Undergraduate Engineering Scholarship as listed in the ASHRAE Scholarship Program Rules.

Mr. William Chapman, Presidential Member 1976-77, Scholarship Trustee from 1990-93, and a Foundation Trustee in 1999-00 (in addition to many other roles within Society), left the ASHRAE Foundation an estate gift of around $119,000. The Foundation Board of Trustees approved the establishment of the William P. Chapman Scholarship Fund using $100,000 from the $119,000+ William Chapman estate gift. An additional $5,000 will be taken from the estate gift to fund the scholarship in the first year.

The ASHRAE Foundation received the funds on Monday, February 14 and have set up the fund. The ASHRAE Foundation Trustees would like the Scholarship Trustees to define the criteria for this scholarship.

This motion passed ExCom unanimously (6:0:0, CNV).


Mr. Schwedler reported that it was brought to the attention of ExCom that a number of associations have taken steps to modify relationships with associations they collaborate with, due to the conflict in Ukraine.

He reported that ExCom discussed the issue in full transparency. The Society has no legal requirement within any of the current sanctions that would require it to terminate memberships or any current relationships with other associations.

He reported that ExCom does not plan to bring any recommendations to the BOD.

BOD COMPOSITION & LEADERSHIP STRUCTURE SUBCOMMITTEE REPORT

Mr. Macauley reported. The full report is included in ATTACHMENT A.

He reported that this was the Subcommittee’s progress report.

He reported that there will be one-hour sessions to review all of the proposed options in detail. The next goal will be to conduct a straw poll to gauge which options are more favorable to narrow it down to two options. Keeping the current BOD structure will always be one of the options for the BOD to choose from.


Mr. Macauley reported that the fundamental BOD structure has not changed significantly since 1959 when the Society consolidated. The current structure was set up to primarily support North American Chapters. Are there opportunities to restructure the BOD to better support members? The Subcommittee is also investigating opportunities to remove silos, especially across councils.

It was suggested that the Subcommittee provide a one-to-one correlation of how the guiding principles will be implemented in each proposed structure.

Mr. Schwedler thanked the Subcommittee for their work and Mr. Macauley for his leadership.

EXECUTIVE SESSION

Executive session was called at 9:14 am.

Open session reconvened at 9:59 am.

INFORMATION ITEMS

2022-23 CRC SCHEDULE

Mr. Schwedler reviewed the 2022-23 CRC schedule.

He reported that the ROB encourages DALs to attend their Region’s CRC. One of the decisions that Mr. Mehboob and the incoming ExCom made was to list DALs on the CRC schedule to reinforce that they are expected and allowed to attend their Region’s CRC.

ADJOURNMENT

The meeting adjourned at 10:01 am.


ATTACHMENTS: A. BOD Composition & Leadership Structure Subcommittee Report

BOD Composition & Leadership Structure

Subcommittee

ASHRAE SY2021-22

April 6, 2022

Progress Report

ATTACHMENT ABOD OPEN SESSION MINUTES 2022 APRIL 6

4/28/2022 Annual Review 2

Committee Members

Devin Abellon

Don Colliver

Wade Conlan

Rick Hermans

Eileen Jensen

Dunstan Macauley

Sarah Maston

Tim McGinn

Ashish Rakheja

Andres Sepulveda

Tim Wentz

Doug Zentz


Tasks

• Define proposed organizational chart with options

• Develop a list of Pros and Cons for proposal

• Identify required changes to the Bylaws and ROB

• Identify the potential impact on Councils and

Committees

• Develop a roadmap for implementation


Guiding Principles

• The world and ASHRAE have changed significantly since our Society’s consolidation in 1959.

• The fundamental BOD composition has not.• Consideration should be given to BOD changes that:

• Will allow better service to our Membership• Make the Board of Directors more strategic.• Push decision making down into organization• Improve Operational Efficiency• Speed up decision making by removing silos• Be market focused

ASHRAE Board of Directors

ASHRAE BOD Structure

Keep the Board Structure As Is

Keep Basic Structure with modifications to

the Planning and Finance Committees

Modify the Board by Forming Zones

Modify the Board by Forming Zones

Proposed Options

No ChangeOPTION A

ASHRAE BOD Structure


Option A – No ChangeThe Null Option No changes to the Board structure

No changes to Committees, Councils, or subcommittees

No changes to regional structure or chapters

Keep the Board As Is with

Changes to Finance & Planning

OPTION B

ASHRAE Current BOD Structure


Option B – Keep the Board As Is w/Changes to Finance & Planning CommitteesProposed Finance Committee Structure

Chair (Presidential Member, 2 yr. term, Board elected)

Vice Chair (Treasurer)

Executive Vice President (non-voting)

Vice Presidents (2) (1 yr. term, appointed)

Current Director and Regional Chairs and Directors at Large (between 10 and 12) (at least 1 but no more than 3 consecutive yr. term, appointed)

Past Board Directors or Vice Presidents (between 4 and 6) (at least 1 but no more than 3 consecutive yr. term, appointed)

Staff Director (non-voting)


Option B – Keep the Board As Is w/Changes to Finance & PlanningProposed Planning Committee Structure

Chair (Presidential Member, 2 yr. term, Board elected)

Vice Chair (Past ExCom member, 2 yr. term, Board elected)


Vice Presidents (2) (1 yr. term, appointed)

Current Director and Regional Chairs and Directors at Large (between 10 and 12) (at least 1 but no more than 5 consecutive yr. term, appointed)

Past Board Directors (between 4 and 6) (at least 1 but no more than 5 consecutive yr. term, appointed)

YEA Committee member (non-voting, appointed)

Non-board Members (2) (non-voting, appointed)

Staff Director (non-voting)

Six Zone Option

OPTION C

Proposed ASHRAE BOD Structure - Zones


Option C – Six Zones from Existing RegionsProposed Board of Directors Structure President

President-Elect

Treasurer


Vice Presidents (4)

Zone Directors (6)• Zone Directors shall serve on the BOD• Zone Directors shall communicate regularly with Regional Chairs within their Zones• Zone Directors will focus on strategic discussions and decisions within its boundaries and

operational collaboration among the Regions within the District boundaries.

Directors at Large (3)


Option C – Six Zones from Existing RegionsProposed Regional Structure Regional Chair

• Assumes regional responsibilities previously held by DRC• Represents the region at Members Council

Regional Members Council Rep / Assistant Regional Chair

Grassroots RVCs (1 per Region)

Regional Nominating Committee (member, alternate, alternate reserve)

Regionally appointed officers

ECC• Honors and Awards• Historian• Treasurer


Option C – Six Zones from Existing RegionsRegional Operations Regional Chair shall assume the regional responsibilities previously held by the DRC, and

represent the region at Members Council

All other regional activities, roles, and responsibilities shall remain the same.

Regions will continue to hold their own CRCs.

At CRC, the caucus will nominate the Regional Chair and provide a recommendation for Zone Director to the Zone Regional Caucus

At CRC, the caucus will make recommendations for RVCs. RVCs will remain presidential appointments

Six Districts with Existing

Regions

OPTION D

Proposed ASHRAE BOD Structure - Zones


Option D – Six Districts with Existing RegionsProposed Board of Directors Structure President

President-Elect

Treasurer


Vice Presidents (4)

District Directors (6)• District Directors shall serve on the BOD, representing all members• District Directors shall communicate regularly with Regional Chairs within their District and

present District perspectives, thus providing regional representation• District Directors will focus on strategic discussions and decisions within its boundaries and

operational collaboration among the Regions within the District boundaries.

Directors at Large (6)


Option D – Six Districts with Existing RegionsProposed Regional Structure Regional Chair

• Assumes regional responsibilities previously held by DRC• Represents the region at Members Council

Assistant Regional Chair

Grassroots RVCs (6 total)

Regional Nominating Committee (member, alternate, alternate reserve)

Regionally appointed officers

ECC• Honors and Awards• Historian• Treasurer


Option D – Six Districts with Existing RegionsRegional Operations Regional Chair shall assume the regional responsibilities previously held by the DRC, and

represent the region at Members Council

All other regional activities, roles, and responsibilities shall remain the same.

Regions will continue to hold their own CRCs. District Director shall attend all CRCs within their District as a Board representative alongside a senior officer and staff member. Regions may opt to hold mega-CRCs (District Conferences) but regional operations will remain separated.

At CRC, the caucus will elect the Regional Chair and Nominating Committee

At CRC, the caucus will make recommendations for RVCs. RVCs will remain presidential appointments

At CRC, the caucus will make recommendations for Board positions (including District Director) to be forwarded to the Nominating Committee


Timeline - TBDSY2022-23 SY2023-24 SY2024-25 SY2025-26

W A F AW F W A F W A F

Discussion / Questions?


Option D– Six Districts with Existing Regions

District 1:• Region I (5,122) • Region II (3,283)

8,405 Members

District 2:• Region III (4,101) • Region V (2,973)

7,074 Members

District 3:• Region IV (2,481) • Region VII (1,963)• Region XII (2,929)7,373 Members

District 4:• Region VI (4,095) • Region IX (3,547)• Region XI (3,523)11,165 Members

District 5:• Region VIII (3,845) • Region X (4,127)

7,972 Members

District 6:• Region XIII (3,216)• Region XIV (1,934)• RAL (4,045)9,195 Members

• Creation of Six New Districts, comprised of existing Regions

• One Director per District

• One RC per Region

• One RVC per Region for each of the 6 Grassroots Committees

*Membership numbers based on February 2022 Membership Dashboard

MINUTES


Monday, May 9, 2022


6DBOD OPEN SESSION AGENDA SUNDAY 2022 JUNE 26

TABLE OF CONTENTS Board of Directors Meeting

Monday, May 9, 2022

CALL TO ORDER ............................................................................................................................... 2 CODE OF ETHICS .............................................................................................................................. 2 ROLL CALL/INTRODUCTIONS ........................................................................................................... 2 REVIEW OF MEETING AGENDA ........................................................................................................ 2 FINANCE COMMITTEE .................................................................................................................. 2-4 2022-23 BUDGET PRESENTATION ...................................................................................................... 2 FY21-22 FORECAST VS. FY22-23 DRAFT BUDGET ............................................................................... 2 FINANCIAL STATEMENTS - CONSOLIDATED AND COUNCILS ........................................................... 2-3 RFQ FOR DECARBONIZATION SCOPE 3 ............................................................................................ 3-4 TECHNOLOGY COUNCIL REPORT ...................................................................................................... 5 DEI ADVISORY SUBCOMMITTEE REPORT ......................................................................................... 6 INFORMATION ITEMS ...................................................................................................................... 6 PRESIDENTIAL TRAVEL REPORT THROUGH APRIL 30, 2022 ................................................................ 6 EXECUTIVE SESSION ........................................................................................................................ 6 ADJOURNMENT ............................................................................................................................... 7

PRINCIPAL APPROVED MOTIONS Board of Directors Meeting

Monday, May 9, 2022

No. - Pg. Motion 1 - 4 ASHRAE allocate up to $70,000 to pursue a third-party consultant to establish Society’s

scope 3 greenhouse gas emissions as an organization. 2 - 5 Standards Committee recommends that BSR/ASHRAE/ICC/USGBC/IES Addendum g (Table

B-7, Performance Requirements for Heat Rejection Equipment, increases the minimum efficiency requirements by 5%) ANSI/ASHRAE/ICC/USGBC/IES Standard 189.1-2020, Standard for the Design of High-Performance Green Buildings Except Low-Rise Residential Buildings, be approved for publication.

3 - 5 Standards Committee recommends that BSR/ASHRAE/ICC/USGBC/IES Addendum j (removes the Jurisdictional Option provisions for cool walls and adds a requirement to follow Standard 90.1) ANSI/ASHRAE/ICC/USGBC/IES Standard 189.1-2020, Standard for the Design of High-Performance Green Buildings Except Low-Rise Residential Buildings, be approved for publication.

4 - 6 The BOD DEI Advisory Subcommittee recommends to the ASHRAE Board of Directors that the BOD DEI Advisory Subcommittee budget be increased to $50,000 in 2022-2023, $50,000 in 2023-2024 and $50,000 in 2024-25.


Monday, May 9, 2022

MEMBERS PRESENT: Mick Schwedler, President Farooq Mehboob, President-Elect Ginger Scoggins, Treasurer Don Brandt, Vice President Dunstan Macauley, Vice President Sarah Maston, Vice President Tim McGinn, Vice President Jeff Littleton, Secretary Steven Sill, Region I DRC Mark Tome, Region III DRC Steve Marek, Region IV DRC Doug Zentz, Region V DRC Rick Hermans, Region VI DRC Chris Gray, Region VII DRC Randy Schrecengost, Region VIII DRC

Tyler Glesne, Region IX DRC Devin Abellon, Region X DRC Eileen Jensen, Region XI DRC Robin Bryant, Region XII DRC Apichit Lumlertpongpana, Region XIII DRC* Richie Mittal, RAL DRC Kelley Cramm, DAL Wade Conlan, DAL Dru Crawley, DAL Ken Fulk, DAL Art Giesler, DAL Jaap Hogeling, DAL Kishor Khankari, DAL Adrienne Thomle, DAL Ashish Rakheja, DAL

GUESTS PRESENT: Dennis Knight Billy Austin Jim Arnold John Constantinide Susanna Hanson Trent Hunt Bill Kent

Cheng Wee Leong Luke Leung Wei Sun Blake Ellis Bryan Holcomb Rob Risley Chris Balbach

STAFF PRESENT: Candace DeVaughn, Manager - Board Services Chandrias Jolly, Assistant Manager - Board Services Joyce Abrams, Director - Member Services Vanita Gupta, Director - Marketing Kim Mitchell, Chief Development Officer Mark Owen, Director - Publications & Education Stephanie Reiniche, Director - Technology Alice Yates, Director - Government Affairs Craig Wright, Director of Finance

Lilas Pratt, Manager - Special Projects Tanisha Meyers-Lisle, Procedures Administrator

*Did not attend the full meeting.

Board of Directors Minutes Monday, May 9, 2022 Page 2

CALL TO ORDER

Mr. Schwedler called the meeting to order at 8:00 am.

CODE OF ETHICS

Mr. Schwedler read the code of ethics commitment.


Roll call was conducted. Members, guests, and staff were in attendance as noted above.



FINANCE COMMITTEE

2022-23 BUDGET PRESENTATION

Ms. Scoggins reported on the 2022-23 draft budget and stated that final approval of the budget would take place at the Winter Meeting.

She led a discussion of the principles behind budget assumptions and reviewed the fund structure.

Ms. Scoggins reported that the current year’s budget shows as positive but the Society is operating at a deficit.

FY21-22 FORECAST VS. FY22-23 DRAFT BUDGET

Ms. Scoggins reviewed the current fiscal year’s forecast and the upcoming Society year’s draft budget.

It was asked if future contributions to the HQ building would be counted below the line. It was suggested that the Finance Committee consider where this income should be reflected.

Ms. Scoggins stated that her assumption was that future contributions would be counted as revenue. She reported that the contribution from NIBE has a finite timeline.

Mr. Littleton added that two installment payments of the total eight had been received from NIBE. He suggested that contributions should be listed below the line as they are extraordinary sources of income. He stated that extraordinary items are placed below the line so that they do not influence decision making. He added that this income can be listed either above or below the line.

Ms. Scoggins added that this discussion can be taken back to Finance for further consideration.

It was asked if legal costs were included in the potential future expenditures. Ms. Scoggins responded that legal costs were not included. She added that if a quantifiable number is provided to the Committee, it can be included in the budget. She reported that legal fees are typically added below the line.

FINANCIAL STATEMENTS - CONSOLIDATED AND COUNCILS

Ms. Scoggins reported that letters were added to columns to make review and discussion easier.


It was discussed that the current investment forecast should be adjusted based on the current environment. It was suggested that the Finance Committee consult with Society’s investment investors to determine how to adjust that forecast.

Mr. Wright reported that there is a meeting scheduled with Society’s investment advisors prior to the Annual Meeting. Staff will update the investment forecast accordingly.

Mr. Mehboob expressed concern with the Society’s revenue trend. He suggested that, in terms of revenue, Finance Committee needs to take a hard look.

Ms. Scoggins reported that the Committee has been working hard with staff to review and update the forecast. She reported that the BOD approved several items at the Winter Meeting that will impact the budget. General budget items are getting tightened up after each staff review.

RFQ FOR DECARBONIZATION SCOPE 3

Ms. Scoggins reported that the Finance Committee had a motion for the BOD’s consideration. She reported that she was asked to put together a small group to investigate scope 1, 2, and 3 emissions. The group determined that Society should focus on its organizational scope 3 emissions; and that a study was required, as it was felt that volunteers are not experts in these items.

She reported that two responses to the RFQ were received. The two respondents have not been engaged; the group wanted to understand the BOD’s appetite before moving forward.

There was extensive discussion of the RFQ and scope 3 emissions. A summary of that discussion is below:

There are currently two task forces working on this item. That seems to indicate that this is an overreach; even associations like AIA have not looked at reducing scope 3 emissions. It was suggested that the incoming task force should be consulted before a final decision is made. This input would also help the BOD have a wider understanding of the reasons why Society should or should not go forward.

Was there consideration of a preliminary investigation by volunteers? This investigation would not be equivalent to conducting a paid study, but it would be fiscally responsible and would provide insight into whether a volunteer led study would be satisfactory or not.

Scope 3 emissions are a little outside the scope of the typical volunteer.

The goal is to get ahead of the curve and get Society’s house in order.

It may be premature to go out for professional services at this time; staff and volunteers could at least make a first pass. Unless a paid study is being used as an indicator to the industry that Society is an early adopter.

It seems like the wild west when it comes to scope 3. Are we at a point where we know who the experts are?

This should ultimately be owned by volunteers, but Society should move quickly during this wild west phase. If the study is entirely volunteer led it will take a long time to determine the process; don’t feel that is the right path at this time.


What will this exercise do? What is it that we want to do? Need to understand the value proposition. Suggest getting a second opinion from the incoming TFBD. Feel there is undue haste.

Have been talking about this for six months now, it is time to move. Society is well behind the curve. Don’t see the value in delaying this decision.

Is a likely outcome that Society purchases carbon offsets in order to offset Society’s scope 3 emissions? Do we know how much carbon offsets would cost?

There will likely be some carbon offsets. The study would establish a baseline of Society’s carbon footprint. Society may not get to zero immediately, but the study would provide information on how to reduce Society’s carbon footprint.

If we are providing guidance to the Chapters on scope 3, have the Chapters been led through scope 1 and 2?

Scope 1 and 2 can be handled internally. About half of all DL presentations are on decarbonization, covering scope 1 and 2. Chapters are well versed from that standpoint.

Ms. Scoggins moved and Mr. McGinn seconded that

1. ASHRAE allocate up to $70,000 to pursue a third-party consultant to establish Society’s scope 3 greenhouse gas emissions as an organization.

Ms. Scoggins reported that, if approved, this expense would be included in the 2022-23 budget.

Mr. Hermans spoke against the motion. He stated that he had not heard an argument as to why this needs to happen this Society year.

Mr. Gray spoke in favor of the motion. He stated that the motion on the floor speaks to the motion that the BOD recently passed related to how Society should address decarbonization with urgency.

Mr. Mehboob spoke strongly against the motion. He stated that the motion on the floor does not have background to explain the benefits. He expressed his opinion that there is no urgency that would prohibit the BOD from waiting until the next meeting to act. He stated that he was unconvinced of the benefits of hiring a consultant.

Ms. Jensen spoke in favor of the motion. She stated that a group has been studying this for six months already. She stated that other groups have been doing GHG studies for ten years; if Society is serious, we need to walk the talk.

Mr. Leung spoke in favor of the motion. He asked if confirmation from the incoming TFBD ExCom and Chair should be solicited.


Ms. Scoggins reported that she will communicate with the incoming TFBD ExCom to determine if they would like to be involved moving forward.


TECHNOLOGY COUNCIL REPORT

Mr. McGinn reported that the publication motions presented below are addenda that have unresolved objectors, negative project committee votes with reason, or a threat of legal action. These motions are preceded by formally voted recommendations from the project committees and Standards Committee. The rules do not require a vote from Technology Council. Appeals procedures now allow for consideration of an appeal of a BOD standards action or inaction only if the negative vote or unresolved comment is based solely upon procedural grounds. A reminder to BOD members - members are to review these motions for adherence to ASHRAE’s Procedures for Standards Action (PASA) and ANSI Essential Requirements and not technical content. If the BOD disapproves a Standards Committee Document for publication, please minute the detailed reason(s) for the record.

A summary of unresolved commenters and/or negative project committee votes on these publication drafts is included in the analysis sheets that were distributed prior to the meeting and attached to the agenda. By default, all Standards Committee Documents will be processed by our ANSI Audited Designator procedures unless otherwise indicated by the BOD. In all cases, the fiscal impact for publication drafts is within existing budgets.

The following motions have unresolved commenters or negative project committee votes but no negative votes by Standards Committee. The reasons for the negative votes were technical in nature with no alleged process violations subject to appeal. Please refer to the analysis sheets for the full detail on the reasons for negative votes and/or unresolved commenters and a summary of Project Committee responses that were distributed prior to the meeting.

Mr. McGinn moved that

2. Standards Committee recommends that BSR/ASHRAE/ICC/USGBC/IES Addendum g (Table B-7, Performance Requirements for Heat Rejection Equipment, increases the minimum efficiency requirements by 5%) ANSI/ASHRAE/ICC/USGBC/IES Standard 189.1-2020, Standard for the Design of High-Performance Green Buildings Except Low-Rise Residential Buildings, be approved for publication.

MOTION 2 PASSED (Unanimous Voice Vote, CNV). Mr. McGinn moved that 3. Standards Committee recommends that BSR/ASHRAE/ICC/USGBC/IES Addendum j (removes the

Jurisdictional Option provisions for cool walls and adds a requirement to follow Standard 90.1) ANSI/ASHRAE/ICC/USGBC/IES Standard 189.1-2020, Standard for the Design of High-Performance Green Buildings Except Low-Rise Residential Buildings, be approved for publication.

MOTION 3 PASSED (Unanimous Voice Vote, CNV). Mr. McGinn reported that Tech Council approved the proposed changes to the TPS for ANSI/ASHRAE/IES 90.1, Energy Standard for Buildings Except Low-Rise Residential Buildings.


DEI ADVISORY SUBCOMMITTEE REPORT It was reported that Mr. Sepulveda was representing Society at a conference and was unable to attend the meeting. Ms. Thomle reported on behalf of the Subcommittee. Ms. Thomle moved that 4. The BOD DEI Advisory Subcommittee recommends to the ASHRAE Board of Directors that the BOD

DEI Advisory Subcommittee budget be increased to $50,000 in 2022-2023, $50,000 in 2023-2024 and $50,000 in 2024-25.

Ms. Thomle reported that the DEI Subcommittee took most of the year to determine that a consultant was needed to help train the BOD, Regional Officers, and Chapters. The Subcommittee requested quotes from three different companies. Mr. Macauley stated that an RFP was needed to select the consultant. He stated that going to three recommended firms was not enough. Ms. Thomle confirmed that the training scheduled for June was just training and would not be used to determine if the company was a good fit for the consultant. She confirmed that the motion was requesting an additional $50,000, in addition to the $24,500 currently in the 2022-23 budget. MOTION 4 PASSED (Unanimous Voice Vote, CNV). Ms. Thomle reported that Society is participating in the International Network of Women in Cooling. The Subcommittee is also coordinating with CIBSE on DEI. Mr. Schwedler encouraged all BOD members to read The Blind Spot, which was distributed to BOD members at the Winter Meeting. INFORMATION ITEMS PRESIDENTIAL TRAVEL REPORT THROUGH APRIL 30, 2022 Mr. Schwedler reported that the travel report will be updated to include visits conducted during the Winter Meeting. These updates will be made to the final report. He thanked Mr. Ellis for bringing this omission to his attention. EXECUTIVE SESSION Executive session was called at 9:30 am. Open session reconvened at 10:43 am.


ADJOURNMENT The meeting adjourned at 10:44 am.


ACTION ITEMS Board of Directors Meeting


No. - Pg. Responsibility Summary of Action Status Goal Date 1 - 17 Staff Distribute the most up to date version of the ROB and

rules of order. 2 - 22 Khankari, Glesne,

Giesler, Gray, Rakheja

Develop recommendations for next steps to “make ASHRAE a household name,” as well as where in the present ASHRAE structure these actions could take place.


REPORT TO THE BOARD OF DIRECTORS from the

TASK FORCE for BUILDING DECARBONIZATION June 28, 2022

Donald Colliver, Co-Chair Thomas H. Phoenix, Co-Chair Don Brandt Drury B. Crawley Francesca d ’Ambrosio

Lance Davis Katherine Hammack Luke Leung Bing Liu Tim McGinn

William McQuade Daniel H. Nall Kent W. Peterson Ginger Scoggins Terry E. Townsend

Recommendations for Board Approval The TFBD has no motions to come before the Board.

Information Items Since the TFBD was formed 16 months ago, it has met 24 times and has accomplished the following:

1. Established nine Working Groups involving over 100 individuals that have produced several

resources:

a. Compilation of Decarbonization-Related ASHRAE Standards, Position Documents, and

Public Policy Issue Briefs

b. Building Operating Emissions Issues Summary

c. Embodied Carbon Codes and Policies Summary

d. Building Performance Standards Resources and Publications List

e. Building Performance Standards Overview Document

f. Building Performance Standards Needs Assessment

g. Grid-Building Intersection Issues Paper

h. Inventory of Standards and Codes Related to Building Decarbonization

i. Educational courses and webinars, including the most highly attended (234 attendees)

session at the Winter 2022 meeting entitled “Introduction to Building Decarbonization”

j. Carbon Sequestration Document

2. Worked with the marketing staff to create a website, which went live in June 2021

(www.ashrae.org/decarb);

3. Produced a Position Document on Building Decarbonization that will be considered by the

ASHRAE Board of Directors at the Annual Meeting.

4. Developed a Public Policy Issues Brief on Building Decarbonization, which has been approved

and is being used for government outreach purposes;


http://www.ashrae.org/decarb

5. Developing additional guides and tools that are being reviewed by the TFBD Executive

Committee for further development and publication.

6. Organized an “International Building Decarbonization Conference,” to be held October 5-7, 2022

in Athens Greece. Over 99 papers have been received for conference proceedings, that are

being reviewed by a panel of 15 experts.

7. Participated in multiple presentations and webinars organized by government organizations,

think-tanks, and other building industry groups.

8. Provided presentations to many ASHRAE chapters around the world to help ASHRAE members

better understand the science, policy context, and ASHRAE involvement in building

decarbonization.

9. Positioned ASHRAE as an organization with Board oversight to address decarbonization of the

global built environment with the same level of importance and urgency as ASHRAE tackled

energy efficiency during the energy crisis.

a. This commitment was accompanied with $550,000 in funding provided by the Board.

b. The Board also approved a new Title, Purpose and Scope for a new Carbon Standard,

“Evaluating Greenhouse Gas and Carbon Emissions in Building Design, Construction, and

Operation.”

The Task Force for Building Decarbonization successfully completed all tasks assigned to it in Spring 2021.

ASHRAE TFBD2022-2023 Update


ASHRAE Building Decarbonization Needs

• Comprehensive strategy for decarbonization goals• Prioritization of initiatives and judicious allocation of resources• Clearly defined workflows and processes• Schedule of deliverables and work progress monitoring• TFBD ExCom will guide outreach to other organizations to leverage ASHRAE’s work• Strategies to integrate decarbonization into all facets of ASHRAE’s work in a way

that eliminates the need for a special task force

TFBD Key Requirements

• ASHRAE needs to be more strategic in how we approach building decarbonization• Work should be prioritized based on industry needs and of direct value to ASHRAE

members• Volunteer and financial resources should be used wisely• Need a process for delivering quality output smoothly in a fast & efficient manner• Need to determine a permanent home in ASHRAE for Building Decarbonization and

necessary adjustments to Tech Council & TC structures• Staff support across various departments

TFBD Objectives

• Develop the Society year 2022-2023 budget for decarbonization projects• Expedite the delivery of technical resources that help design engineers deliver and

operate low-carbon buildings• Coordinate joint building decarbonization initiatives with other organizations

deemed beneficial to ASHRAE’s building decarbonization work• Integrate the Think Tank Building Decarbonization Development into the TFBD

ExCom (seeking key stakeholders and funding sources)• Project and publicize ASHRAE’s decarbonization work globally to establish

ASHRAE’s leadership position, in partnership with the Society marketing team• Facilitate and oversee the work of Task Force subcommittees to ensure

decarbonization goals are accomplished within the established timeframe

TFBD Objectives

• Provide a comprehensive plan for integrating building decarbonization activitiesinto the ASHRAE structure.

• This plan would include recommendations for any changes required to theASHRAE structure and streamlining current processes for speed and efficiency.

• Coordinate Task Force work with ASHRAE councils, committees and task forces toalign goals and eliminate bottlenecks –seek TC liaisons on all WGs

• Coordinate with and assist the Planning Committee to incorporate ASHRAE’sbuilding decarbonization goals into the Society strategic plan

• Report to the Board of Directors on progress and goals quarterly, including at theWinter and Annual meetings

TFBD ExCom Priority Action Requested

Assess current working group deliverables and strategically plan for 2022-2023 TFBD projects

• Decarbonization guides• Educational courses• Website material• Tools

Handbooks, guides, white papers,

audit tools

Building codes & standards, equipment standards, BPS

Policy goals,ASHRAE positions

& commitments

Online/classroom, professional development, certification

TECHNICAL

TOOLSWEB SITE

KNOWLEDGE

HUB

POSITION

DOCUMENT

EDUCATION

STANDARDS

TFBD Plan, SY 22-23 and beyond

Resource Development Duration StartGuide for Designing and Operating Grid-interactive Buildings for Decarbonization

12 months Jun-22

Building Decarbonization Retrofit Guide 18 months Jul-22

Building Decarbonization Whole Life Design Guide

12 months Jul-22

Heat Pump Application and Operation Guide

9 months Jul-22

Guide for Applying TM 65 to North America 6 months Jul-22

BPS Resource Technical Guide 6 months Jul-22

Healthcare Decarbonization Design Guide 12 months Jul-22

One set of aligned carbon definitions 2 months Jul-22


Standards Duration StartASHRAE Whole Life Carbon Standard (240P)

24 months Jul-22

Standard 90.1 Informative Code-intended Language

18 months Jul-22

Standard 90.2 Code-intended Language 18 months Jul-22

Standard 211 Commercial Building Energy Audits

12-18 months Sep-22

Expediting other carbon-related standards


Training, Education & Certification Duration StartDecarbonization 101 -45 minutes 3 months Jul-22

Expand 3-hour ALI Courses 6 months Jul-22

Heat Pump Application and Operation full-day PDS

6 months Feb-23

Building Decarbonization Retrofits for Existing Buildings

6 months Feb-23

Building Decarbonization Audit full-day PDS 6 months Jul-23

Building Decarbonization Design Professional Certification

18 months Jul-22


Outreach (Web Site & Marketing) Duration StartWeb Site Development 12 months Jul-22

Social media 3m videos - Join us on the road to ZERO

24 months Jul-22

Pivot in branding & marketing 36 months Jul-22

Web site 5-10m topical videos 12 months Jul-22

Web site 3m policy videos 24 months Jul-22

BOARD OF DIRECTORS


ExComDevelop and implement strategy

Internal and external coordinationPrioritize member and industry needs

OperationalSubcommittee

Products & ServicesSubcommittee

ASHRAEBODIES

Technical Advisory Board

OperationalWorking Groups

Products & ServicesWorking Groups

International Advisory Board

OperationalSubcommittee

Products & ServicesSubcommittee

Building Decarbonization Retrofit Guide

WG

Web Site & Knowledge Hub WG

Training & EducationWG

Heat Pump Application & Operation Guide

WG

Healthcare Decarbonization Guide

WG

BPS Technical GuideWG

Grid-interactive Buildings for Decarbonization Guide

WG

Building Decarbonization Whole Life Design Guide

WG

Operational

Operational

Operational

BPS

Grid-Building Intersection

Embodied Carbon / LCAAppliance & Equipment Standards

Research / Knowledge Hub

Training & Education


Building Standard & Codes

Volunteers and Budget Request

• Thank you and the volunteers on your workinggroups for all the thought and work in getting us towhere we are today

• We are seeking interested volunteers for next year’s working groups• A 3-year budget request will be submitted to the BOD at the upcoming meeting in

Toronto later this month

Item

Total ASHRAEFunding

PossibleCo-

Funding SY 22-23 SY 23-24 SY24-25 Duration Start What Who ImpactResource DevelopmentBPS Resource Technical Guide 39,000 39,000 0 0 6m Jul-22 Editing, formating, graphics;

training/educationASHRAE staff Policymakers

Building Decarbonization Retrofit Guide 250,000 DOE 150,000 100,000 18m Jul-22 Comprehensive guide for engineers and facility managers

WG to develop scope of workProject Monitoring Committee

Commercial and multi-family

Heat Pump Application and Operation Guide (also cover refrigerants) 150,000 DOE 125,000 25,000 0 9m Jul-22 Includes 25% additional for staff time Partner with DOE, WG/PMC/TC 8.11 Commercial and multi-family

Guide for Applying TM 65 to North America 30,000 CIBSE 30,000 0 0 6m Jun-22 Embodied Carbon WG A/E, manufacturers and contractorsWhite Paper on Estimating MEP Embodied Carbon Emissions 0 0 0 0 Embodied Carbon WG A/E, manufacturers and contractorsDevelop one set of aligned carbon definitions 0 0 0 0 2m May-22 Consulting engineers and building owners Resource Hub WG, TC 1.6 ASHRAE membersBuilding Decarbonization Whole Life Design Guide 75,000 TBD 0 50,000 25,000 12m New buildings entire life-cycle Partner with AIA, CLF A/E, manufacturers and contractorsGuide for Designing and Operating Grid-interactive Buildings for Decarbonization

100,000 TBD 60,000 40,000 0 12m Jun-22 Special Project Project Monitoring Committee Consulting engineers and building owners

Healthcare Decarbonization Design Guide 75,000 TBD 40,000 35,000 12m Jul-22 New buildings entire life-cycle Possible co-funding Healthcare industry

StandardsASHRAE/ICC Whole Life Carbon Standard (240P) 200,000 Foundation 100,000 75,000 25,000 24m Jul-22 New standard expediting, write initial outline,

includes EN & ISO related standardsJoint ASHRAE/ICC SPC Buildng codes

Standard 90.1 Informative Code--intended language 37,500 37,500 0 0 18m Jun-22 Code-intended GHG emission language for informative appendix

Outside consultant for draft wording, SSPC 90.1

Buildng codes

Standard 90.2 Code--intended language 37,500 37,500 0 0 18m Jun-22 Code-intended GHG emission language Outside consultant for draft wording, SSPC 90.2

Buildng codes

Standard 100 Building Performance Standard 37,500 37,500 0 0 12-18m Jul-22 Change TPS to be a Building Performance Standard and also include GHG emission targets

SSPC 100 BPS regulations

Standard 211 Commercial Building Energy Audits 10,000 Foundation 3,000 4,000 3,000 12-18m Sep-22 Incorporate decarbonization audit requirements into standard

TC 7.6, jump start SPC to update standard

Existing buildings

Expediting other carbon-related standards 0 0 0 0 Can be funding from existing Standards budget

Training, Education & CertificationDecarbonization 101 -45 minutes 5,000 5,000 3m Jul-22 Webinar for all ASHRAE members Energize the baseExpand 3-hour ALI courses 30,000 30,000 6m Jul-22 Suggest that we use a $10,000 per course on

this. It's $5 to $15k per course.Consulting engineers and building engineers

Heat Pump Application and Operation full-day PDS 25,000 TBD 25,000 6m Feb-23 Full-day course (assumes starting after guide complete

Consulting engineers and building engineers

Building Decarbonization Retrofits for Existing Buildings 75,000 TBD 25,000 50,000 6m Feb-23 3 day course ($25,000 per day) Consulting engineers and building engineersBuilding Decarbonization Audit full-day PDS 25,000 TBD 25,000 6m Jul-23 Full-day course Consulting engineers and building engineersBuilding Decarbonization Design Professional Certification 78,677 37,556 41,121 18m Jul-22 New design professional certification. Job

Task analysis - #7,726, Exam dev. 31,556, Standard setting (passing score workship) 4,315 and ANSI Scope extension 5250

PubEd Council Consulting engineers

Additional Course Material TBD 65,000 65,000 TBD Consulting engineers and building engineersCollaboration Workshop in DC 5,000 Collaboration Workshop in DC with other

Organizations to work out the Big Idea for Donor Funding

Web Site and MarketingWeb site development 13,000 13,000 12m Jul-22 Content plus two sets of revisions. The

content needs to be final. Graphics from Shuttershock. Elements for graphics. Includes also the graphics beyond shutter stock.

Social media 3m videos - Join us on the road to ZERO 60,000 20,000 20,000 20,000 24m Jul-22 Target 1 per month on social media Entire building community and poicymakersPivot in branding & marketing 75,000 25,000 25,000 25,000 36m Staff time and Google Ads (word optimization)

Web site 5-10m topical videos 30,000 10,000 10,000 10,000 Consulting engineers and building ownersWeb site 3m policy videos Included in social media 3m videos Policymakers

20% Contingency 304,635 155,000 99,311 42,824

Total TFBD Budget Request 1,827,812 972,500 595,867 256,945

Approved by BOD in January 2022 (550,000) (550,000)

Additional TFBD Budget Request 1,277,812 422,500

REPORT TO THE BOARD OF DIRECTORS From Technology Council

June 1, 2022

Recommendations for Board Approval:

1. Technology Council recommends to the Board of Directors that the ASHRAE PD onBuilding Decarbonization be approved as shown in Attachment A.

BACKGROUND: The PD is included as Attachment A. A draft was distributed to Document Review Subcommittee, relevant Technical Committees (TCs), Tech Council and the Board of Directors (BOD) in early 2022 with comments returned to the Position Document committee. The PD reviewed the comments and submitted a revised draft. The cognizant committee, Task Force on Building Decarbonization, approved the revised draft in April with comments from TCs, Tech Council and BOD members addressed or responded to by the Building Decarbonization PD committee.

This Attachment A was distributed to the BOD May 13th in anticipation of this consideration for approval.

Tech Council Vote: 6-0-11, CNV

Respectfully Submitted,

Tim McGinn Technology Council Chair

1 Rick Hermans abstained: I feel that the document misses an opportunity to affirm the reality that, although our ultimate goal of correcting the path of climate change is worthy and necessary, the reality is we will need to have fossil fuel systems for heating in cold climates going well into the future. The PD serves a small bit of lip service to this fact in the challenges section but totally ignores the issue in the section on ASHRAE's positions.


ASHRAE Position Document on Building Decarbonization

Position Document Committee Approved on 4/14/22

Vote 7-0-0-1

ASHRAE TFBD Approved on 4/19/22 Vote 11-0-0-4

© 2022 ASHRAE 180 Technology Parkway • Peachtree Corners, Georgia 30092

404-636-8400 • fax: 404-321-5478 • www.ashrae.org

© 2022 ASHRAE (www.ashrae.org). For personal use only. Additional reproduction, distribution, or transmission in either print or digital form is not permitted without ASHRAE's prior written permission.

COMMITTEE ROSTER

The ASHRAE Position Document on Building Decarbonization was developed by the Society’s Building Decarbonization Position Document Committee.

Kent W. Peterson (Chair) P2S Inc. Long Beach, California, USA Constantinos A. Balaras National Observatory of Athens (NOA) Athens, Greece Drury B. Crawley Bentley Systems, Inc Washington, D.C., USA Jim Edelson New Building Institute Portland, Oregon, USA

Roger Hedrick NORESCO Boulder, Colorado, USA Clay Nesler World Resources Institute Washington, D.C., USA Elizabeth K. Tomlinson Stantec Saint Paul, Minnesota, USA Paul Torcellini National Renewable Energy Laboratory Golden, Colorado, USA

Note: ASHRAE position documents are approved by the Board of Directors and express the views of the Society on a specific issue. The purpose of these documents is to provide objective, authoritative background information to persons interested in issues within ASHRAE’s expertise, particularly in areas where such information will be helpful in drafting sound public policy. A related purpose is also to serve as an educational tool clarifying ASHRAE’s position for its members and professionals, in general, advancing the arts and sciences of HVAC&R.

© 2022 ASHRAE (www.ashrae.org). For personal use only. Additional reproduction, distribution, or transmission in either print or digital form is not permitted without ASHRAE's prior written permission.

CONTENTS

ASHRAE Position Document on Building Decarbonization

SECTION PAGE

ABSTRACT ........................................................................................................................... 1EXECUTIVE SUMMARY ....................................................................................................... 2THE ISSUE ............................................................................................................................ 3BACKGROUND ..................................................................................................................... 4

ASHRAE Relevance ....................................................................................................................................... 4

Decarbonizing the Built Environment ............................................................................................................. 6

Carbon Reduction Principles .......................................................................................................................... 6

Decarbonization Strategies ............................................................................................................................ 8

Decarbonization Challenges .......................................................................................................................... 9

POSITIONS AND RECOMMENDATIONS .......................................................................... 10

ASHRAE Positions ....................................................................................................................................... 10

ASHRAE Commitments ............................................................................................................................... 10

ASHRAE Recommendations ........................................................................................................................ 11

REFERENCES .................................................................................................................... 12

ABSTRACT

This position document recommends embracing building decarbonization strategies to reduce building greenhouse gas (GHG) emissions. Buildings provide many benefits to society but have a significant worldwide environmental impact due to their GHG emissions. The building industry accounts for roughly 40 percent of global GHGs and the global building stock is expected to double by 2060.

As society faces the challenge of mitigating climate change, ASHRAE’s position is that decarbonization of buildings and their systems must be based on a holistic analysis including healthy, safe, and comfortable environments; energy efficiency; environmental impacts; sustainability; operational security; and economics. By 2030, the global built environment must at least halve its 2015 GHG emissions, whereby:

● all new buildings are net-zero GHG emissions in operation, ● widespread energy efficiency retrofit of existing assets are well underway, and ● embodied carbon of new construction is reduced by at least 40 percent.

EXECUTIVE SUMMARY

The buildings we live and work in are responsible for roughly 40% of energy-related greenhouse gas (GHG) emissions. As jurisdictions across the planet confront climate change, the term “decarbonization” is used to describe practices or policies that reduce GHG emissions. The standard metric used to quantify GHGs is carbon dioxide equivalent (CO2-eq). Using a common metric helps evaluate different sources of GHGs in terms of their potential to impact the atmosphere—also referred to as their global warming potential.

This document presents ASHRAE’s position on decarbonizing buildings along with recommendations for moving forward. ASHRAE membership has the expertise, mission, and vision to directly address decarbonization in both existing and future buildings, while continuing to provide a healthy and sustainable built environment for all.

The global policies and commitments driving the transformation in building design and performance are broadly motivated by climate change and the global building stock is expected to double by 2060. In response to this call for action, many countries’ public and corporate entities have set goals to be carbon neutral prior to 2050. Now is the time to turn these commitments and goals into action. By 2050, at the latest, all new and existing assets must be net zero GHG emissions across the whole life cycle.

Building decarbonization encompasses a building’s entire life cycle, including building design, construction, operation, occupancy, and end of life. Building construction, energy use, methane, and refrigerants are the primary sources of GHG emissions. Building life cycle assessment involves consideration of operational and embodied emissions. Operational emissions are generally from energy use. Embodied emissions include GHG emissions associated with building construction; including extracting, manufacturing, transporting, and installing building materials, as well as the emissions generated from maintenance, repair, replacement, refurbishment, and end-of-life activities. Embodied emissions also include refrigerant releases across the building life cycle.

As new technologies develop and our understanding of the environmental effects of technology grows, ASHRAE is committed to continued efforts relating to building decarbonization in the following areas:

● Research and standards development ● Design and equipment applications ● Technical guidance and training ● Regulatory guidelines and measures ● Educational resources and outreach

ASHRAE Building Decarbonization Position Document Version 4

Page 3

THE ISSUE

Aggressive and sustained reductions in GHG emissions are required to limit climate change (IPCC 2021). Buildings are a significant source of GHG emissions, and the global building stock is expected to double by 2060 due to urbanization, population growth, and related economic trends (UNEP 2021). Buildings have a long lifetime and decisions made today can lock in emissions for many decades. Building decarbonization describes methods that reduce building GHG emissions to the atmosphere. Decarbonizing the building and construction sector requires action in both new and existing buildings, as well as operation and maintenance.

The building sector is a significant source of global CO2 and other GHG emissions. Building operational energy accounted for 27% of energy-related CO2 emissions in 2020 as shown in Figure 1. The building construction industry1 accounted for an additional 10% of energy-related CO2 emissions in 2020 resulting in a total emissions impact of 37% (UNEP 2021). Other sources such as methane and refrigerants, not included in Figure 1, add GHG emissions to the atmosphere through leakage, equipment failure, and improper end-of-life recovery practices.

Figure 1. Energy-related CO2 emissions in 20202 Data source: (IEA 2021a)

Note: Non-residential buildings are also referred to as Service, Commercial or Tertiary buildings.

The decisions made today in the design, manufacturing, and operation of building systems will have a substantial impact on building related GHG emissions. ASHRAE stands at the forefront in supplying standards, guidance and education for those decisions and its historical focus on energy efficiency has resulted in significant GHG emission reductions. As a result, ASHRAE and its members have an important role in decarbonizing the built environment.

1 “Building construction industry” is the portion (estimated) of the overall industry devoted to manufacturing building construction materials such as steel, cement, and glass. 2 Direct energy-related emissions are from the direct consumption of fossil fuels in buildings, such as natural gas for heating. Indirect energy-related emissions are from electricity generation or during the sourcing, processing, and transportation of fuels attributed to the building.


Page 4

BACKGROUND

Building decarbonization encompasses a building’s entire life cycle, including building design, construction, operation, occupancy, and end of life. Building construction, energy use, methane leakage, and refrigerants are the primary sources of GHG emissions. Building life cycle assessment involves consideration of operational and embodied emissions. Operational emissions are generally from energy use. Embodied emissions include GHG emissions associated with building construction; including extracting, manufacturing, transporting, and installing building materials, as well as the emissions generated from maintenance, repair, replacement, refurbishment, and end-of-life activities. Embodied emissions also include refrigerant losses across the building life cycle.

The primary means for reducing building GHG emissions are:

● Reduce building energy use through energy efficiency ● Reduce building embodied carbon ● Eliminate refrigerant releases, minimize leakage and use low GWP refrigerants ● Energy-efficient electrification of building energy needs ● Design buildings to optimize grid flexibility ● Provide on-site renewable energy ● Decarbonize the electrical grid

While decarbonized combustion fuels and on-site carbon capture use and storage (CCUS) are not mainstream building solutions today, they may play a larger role as the technologies are developed.

Keys to reducing embodied carbon GHG emissions will be to minimize refrigerant leakage and the quantity of material used on site, reduce energy for transportation by sourcing local materials, reuse of existing buildings and materials, choose new low carbon materials, and minimize end-of-life carbon impacts.

ASHRAE Relevance

ASHRAE has a long history of improving building design and operation and advancing HVAC&R technologies and applications. ASHRAE’s robust building energy standards continue to drive improvements in efficiency and long-term energy costs (ASHRAE 2019a). Energy efficiency directly reduces energy-related GHG emissions. ASHRAE has been a driving force behind global reductions in refrigerant-related emissions from buildings through guidance in its research, handbooks, and standards (ASHRAE 2020a). ASHRAE also facilitates decarbonization through educational opportunities and the development of guidance materials such as the new Chapter 36–Global Climate Change in the 2021 Fundamentals Handbook (ASHRAE 2021a) and the ASHRAE Smart Grid Application Guide (ASHRAE 2020b). ASHRAE’s additional focus on occupant health and safety within the built environment is expressed in continuously updated design guide documents, handbooks, standards, and other publications.

For more than a century, ASHRAE has been a leader in building design, operations, and technology. ASHRAE is advancing strategies toward reduction of life cycle GHG emissions in the built environment including embodied carbon. Many ASHRAE standards address decarbonization and others are quickly evolving to address the issue. Table 1 lists ASHRAE standards related to decarbonization.

ASHRAE Building Decarbonization Position Document version 4

Page 5

Table 1. ASHRAE Standards Addressing Energy Efficiency, Carbon and Refrigerant Emissions, and Renewables


Page 6

Decarbonizing the Built Environment

The #BuildingToCOP26 Coalition (UNEP 2021), set the following global goal: “By 2030, the built environment should halve its emissions, whereby 100 percent of new buildings must be net-zero carbon in operation, with widespread energy efficiency retrofit of existing assets well underway, and embodied carbon must be reduced by at least 40 percent, with leading projects achieving at least 50 percent reductions in embodied carbon. By 2050, at the latest, all new and existing assets must be net zero across the whole life cycle, including operational and embodied emissions.” This implies that global building sector emissions must drop by approximately 6% per year from 2020 to 2030. Achieving these goals requires rapidly renovating existing buildings, in addition to improving new building designs. While top priority should be given to implementing energy efficiency, electrification and renewable energy measures, any residual whole life cycle emissions may need to be offset through off-site carbon reduction or storage projects, certified via independent third-party verification (WorldGBC 2021).

In addition to operational GHG emissions, embodied carbon is a significant source of a building’s life cycle carbon impact. Energy-related embodied GHG emissions account for approximately 25% of the total annual global energy-related GHG emissions of buildings and are locked in place as soon as a building is built, even before its operation. With the built environment floor space forecast to double from 2020 to 2060, it is imperative that the building industry create embodied carbon strategies to reduce the environmental impact from buildings (UNEP 2021). Figure 2 illustrates the importance of embodied carbon across a building’s life cycle.

Figure 2. Building Carbon Life Cycle Stages (NBI 2022)

The following building decarbonization design measures can help guide early decision making:

● Reuse existing buildings, structures, and materials whenever possible. ● Optimize building envelope, orientation, and geometry to reduce energy use and maximize solar

potential. ● Implement passive and active energy efficiency measures. ● Use waste energy streams. ● Minimize embodied carbon in new construction materials and construction. ● Use energy-efficient electrification of space and water heating. ● Use low GWP refrigerants and minimize refrigerant volume while maintaining energy efficiency. ● Use grid-integrated control systems to optimize building energy storage and increase demand

flexibility. ● Use renewable energy resources both on-site and/or off-site. ● Provide for effective long-term operation and maintenance.

Carbon Reduction Principles

Building design must prioritize high-performance practices. Design changes become increasingly challenging and costly as they are made later in the project. Early integrated design processes can


Page 7

optimize carbon reduction strategies. Design phase life cycle assessments can provide designers with the information to minimize whole-life GHG emissions.

Building design and procurement decisions must account for embodied carbon. Building architects and engineers can have a direct impact on reducing embodied carbon through informed design decisions using Life Cycle Assessment for new buildings and retrofits. Building embodied carbon can be reduced by 25% or more by reusing material, specifying alternative low-carbon material, and limiting carbon-intensive materials. More research is needed to determine the embodied carbon impact of various building components and systems.

Building metrics are an important tool for minimizing GHG emissions. Effective design decisions depend on prioritizing the metrics used to make the best decisions to achieve project goals. A strategy of minimizing GHG emissions means that using energy-efficient electric options, such as heat pumps, should be considered, even when fossil fuel prices are low. This approach can be driven through a GHG emissions metric to evaluate building performance, particularly in energy code compliance.

Increased energy efficiency and building-grid demand flexibility will be required to reduce the impact of building electrification. The growth of building and transportation electrification could require a significant increase in electrical grid capacity. This further emphasizes the need for energy efficiency, energy storage, and alignment of consumption with carbon-free generation to minimize the needed increases. Worldwide, the buildings sector accounted for 47.8% of the total electricity consumption. The building sector electricity consumption has increased by 19.5% from 2010 to 2019, an average annual growth rate of 2.2% (IEA 2021b). The least-cost solution is to aggressively improve a building’s electrical efficiency and operation with intelligent controls and load flexibility based on minute-by-minute variations in grid carbon intensity.

Global electric grids must decarbonize for the building sector to decarbonize. Electricity generation and delivery are currently major contributors to global GHG emissions. Combustible fuels currently account for roughly 65% of global gross electricity production. The Net Zero Emissions 2050 scenario shows a path for the electric grid to achieve zero emissions (IEA 2021c). Global generation from renewables must triple by 2030 and grow eightfold by 2050 as shown in Figure 3.

Figure 3. Global electricity generation forecast by source in the Net Zero Emission 2050 scenario. (Data: IEA 2021c)


Page 8

Decarbonization Strategies

Decarbonization can happen at any building. Often, decarbonization is simpler with smaller buildings, including residential and small commercial buildings. While the individual impact can be small, widely applied turn-key solutions can have a large impact. Heat pump equipment and other decarbonization strategies are readily available for a wide range of applications. Campuses and district systems often provide opportunities for larger scale decarbonization. Geothermal systems can be designed to service an entire district, while heat recovery from wastewater, data centers, refrigeration, and industrial processes can supply heat to other buildings.

Whole Building Life Cycle Assessment (WBLCA) is an important tool to minimize the environmental impact of buildings and their HVAC&R systems. WBLCA includes assessment of embodied and operational GHG emissions in addition to other environmental impacts.

New buildings provide the opportunity to set decarbonization goals while in design. They can use architectural and engineering techniques that minimize energy consumption and integrate renewable energy with energy storage to shift loads to align with lower carbon periods on the grid. Dispatchable building loads, which allow curtailment or load shifting, can utilize machine learning to understand each building individually and anticipate when it will hit peak load. Building codes are the primary policy instrument to foster widespread adoption of decarbonization practices into new construction. Existing buildings are more complex as each one is unique, but up-front analysis and design choices can have dramatic long-term decarbonization payoffs.

Retrofitting large numbers of existing buildings to decarbonize is critical. This may be most effectively accomplished at major building lifecycle events such as periodic audits and inspections, change of ownership or tenancy, renewal of licensure, change of building use, and permitting additions, alterations, and end-of-life equipment replacement. Existing building policies such as existing building construction codes, mandatory upgrades, appliance emission standards, and building performance standards (BPS) are oriented around such triggers (ASHRAE 2021b). A report by the U.S. EPA found that “Several jurisdictions have turned their attention to BPS policies to reduce GHG emissions from existing commercial and multifamily buildings. BPS policies require these buildings to meet a specific performance target, such as GHG emissions, site energy use intensity, weather normalized energy use intensity, or an ENERGY STAR score above the local median (USEPA 2021).” Standard 100 is the only ANSI standard that sets energy performance targets for existing buildings and provides a strong technical framework for assessing current energy performance levels (ASHRAE 2015).

Best practices in building operations and maintenance can significantly impact emissions reduction, reducing energy use by 10% or more while extending the life of building systems and equipment. Increasing the efficiency of operations and maintenance is also cost-effective, with a much shorter payback than building retrofits or other major improvement projects. Effective building operations and maintenance starts by installing an effective energy sub-metering and monitoring system and implementing a structured commissioning process followed by periodic or continuous building retuning and retro-commissioning. Note that although extending equipment life can reduce embodied GHG emissions from premature equipment replacement, inefficient equipment life should not be extended as this can result in greater operational emissions over the building life cycle.

Building decarbonization policies will have wide-ranging impacts. At a time when the world is in social transition, ASHRAE and building industry professionals are well-positioned to encourage community leadership to permanently improve the built environment in previously under-served communities. While all decarbonization benefits may not be directly measured, consideration of all impacts—economic, affordability, equity, health, comfort, security, safety, and environmental—is required to develop appropriate decarbonization policies and investments. Corporate financial disclosures increasingly evaluate Environment, Social and Governance (ESG) criteria to manage asset, financial, reputation, and legal liability risks. These criteria disclose compliance with local, state, national and international government requirements, environmental stewardship, and future climate readiness. Corporate ESG criteria increasingly mandate the adoption of low carbon emission infrastructure and technology shifts by property management and design consultants.


Page 9

Reputation, social standing, and investor influence play increasing roles in corporate decision-making regarding sustainability and climate change mitigation. ASHRAE members can play a critical role in global decarbonization as expert advisors on the built environment within their personal and professional lives.

Decarbonized buildings must maintain, if not improve, healthy and resilient indoor environments. Design and operation of decarbonized buildings must contemplate the challenges that ongoing and future climate change poses to buildings and the public’s general health and safety.

Decarbonization Challenges

Cold climates present building equipment challenges in achieving decarbonization goals. Air source heat pumps have limitations for heating in very cold climates. More research and development will be needed to advance heat pump technologies for very cold climates. Using fossil fuel boilers and furnaces as a backup may need to be considered until cold-climate technologies and grid capacities can cost-effectively meet heating loads. Emerging technologies should be considered as they become viable.

There are electric grid infrastructure challenges in achieving building decarbonization goals. Widespread electrification of building heating and domestic hot water systems could require a substantially larger electrical grid infrastructure, unless there is a substantial reduction in building energy use through energy efficiency. Supplementing energy efficiency with demand flexibility and storage strategies can reduce the grid impact.

Uncertain return on investment projections for building construction and remodeling, manufacturing, and selection of building systems pose challenges to the building industry’s decarbonization progress. Potential changes in key cost parameters include future local and national mandates, future availability of non-traditional energy sources or systems, existing utility incentives and rate structures, as well as existing utility system capacities and future reliability. Changing climate conditions further complicate the reliable return on investment estimations. Ongoing climate change and infrastructure transitions make it increasingly difficult to reliably project energy costs, GHG emissions savings, and return on investment.

Historic buildings present unique challenges in decarbonization. Historic buildings will need to be included in the decarbonization of existing buildings, while ensuring that retrofits maintain their historic characteristics. Historic building technical challenges will increase as the objective moves from energy efficiency to decarbonization. Additional challenges include undersized electrical infrastructure, steam heat distribution systems that are difficult to decarbonize, and interior spaces, envelope assemblies and exterior surfaces that cannot easily accommodate new electrical and thermal designs.

Two-thirds of countries have no mandatory or voluntary code for minimum energy performance requirements of new buildings. Increased adoption of building codes and policies is necessary to move the world toward net zero operational emissions. Current energy codes are focused on efficiency and energy cost metrics, but not GHG metrics. While energy efficiency reduces GHG emissions, only some energy codes are beginning to directly address GHG emissions.

Real-time information describing carbon emissions associated with electricity delivered to the building is not often available. Power grid carbon emissions are dynamic, varying locally, seasonally, and by time of day. Buildings that can modify their electric loads to match the availability of low carbon electricity can maximize carbon reductions. This requires real-time information regarding the carbon content of grid supplied power.


Page 10

POSITIONS AND RECOMMENDATIONS

ASHRAE Positions

ASHRAE’s position on responsible building decarbonization are as follows:

● Eliminating greenhouse gas (GHG) emissions from the built environment is essential to address climate change.

● By 2030, the global built environment must halve its 2015 GHG emissions, whereby - all new buildings must be net-zero GHG emissions in operation, - widespread energy efficiency retrofit of existing assets must be well underway, and - embodied carbon of new construction must be reduced by at least 40 percent.

● By 2050, at the latest, all new and existing assets must be net zero GHG emissions across the whole life cycle.

● Building decarbonization provides benefits beyond reducing GHGs, including reduced indoor and outdoor air pollution, energy savings, improved community health and wellbeing, enhanced social responsibility, and increased property valuation.

● Operational energy-related GHG emissions can be reduced by implementing efficiency measures and building electrification; improving operation and maintenance; using low GWP refrigerants and minimize refrigerant volume while maintaining energy efficiency; improving refrigerant management; and increasing use of renewable energy sources both on-site and off-site, energy storage, and building-grid integration.

● Building design and operations should be able to respond to real-time carbon signals from the power grid to reduce GHG emissions.

● Increasing stringency and enforcement of energy codes are critical for decarbonization. ● Whole Building Life Cycle Assessment must be considered in future building codes to reduce

embodied and operational GHG emissions related to buildings and their HVAC&R systems. ● Building Performance Standards (BPS) should be considered as a policy tool for existing building

decarbonization. ● Decarbonization policies must contemplate and mitigate impacts on disadvantaged communities and

less-developed nations. ● Building decarbonization strategies and policies must consider healthy, safe, and comfortable

environments; environmental and social impacts; sustainability; resilience; and economics.

ASHRAE Commitments

ASHRAE commits to:

● Develop the technical guidance, standards, training, and other tools to support building decarbonization policy goals.

● Support research that develops and advances technologies and practices to minimize building GHG emissions.

● Develop policies and recommendations based on the global science related to the building sector’s impact on the environment.

● Take a leadership role in determining and harmonizing one set of aligned definitions and terminology for all building related carbon terms.

● Strengthen ASHRAE standards every three to five years, consistent with achieving a fully decarbonized built environment by 2050.

● Provide resources to support Building Performance Standards development, implementation and compliance.

● Develop and revise guidelines and standards to reduce building GHG emissions while maintaining or improving building indoor environmental quality, sustainability and resilience.

● Promote whole building life cycle assessment.


Page 11

● Collaborate with other organizations to promote and advance global building decarbonization. ● Advance HVAC&R technologies and practices that minimize refrigerants’ impact on the environment

while enhancing performance, cost-effectiveness, and safety. ● Mobilize ASHRAE grassroots members around the world to encourage sound, balanced, innovative

carbon reduction strategies and become involved with policy-setting entities. ● Support beneficial electrification of heating through education, information dissemination, and

focused training. ● Educate and train the future workforce for building decarbonization.

ASHRAE Recommendations

To support global building decarbonization, ASHRAE recommends that governmental and nongovernmental institutions focus on the following areas:

Research, Standards, and Guidelines Development

● Promote research and development programs that investigate and adopt building decarbonization strategies that lower GHG emissions and increase grid flexibility without compromising indoor environmental quality and safety.

● Promote research and development of heat pump technology. ● Support the development, update, and adoption of relevant standards and guidelines that facilitate

the whole life reduction of GHG emissions from new and existing buildings. ● Encourage standardization of measurement and labeling of embodied carbon in building materials,

systems, and equipment.

Improved Design and Equipment Applications

● Balance safety, energy efficiency, cost, and environmental impacts to achieve building decarbonization.

● Advance the design, development, and application of HVAC&R equipment and systems that minimize GHG emissions during the life of the equipment.

● Encourage greater collaboration and the development of standards and guidelines among the energy, transportation and building sectors to improve secure building-grid integration, data communication, and optimization of energy performance (generation, use and storage).

● Develop tools, equipment, methodologies, and practices to minimize or prevent GHG emissions during installation, operation, maintenance, retrofit, and decommissioning of buildings and their systems.

● Develop the data and methods needed for calculating practical, repeatable and verifiable procedures for estimating embodied carbon in HVAC&R equipment and mechanical systems.

Workforce Development

● Work in partnership with industry to increase the capacity and opportunities for a skilled workforce supporting building decarbonization

● Support funding for building decarbonization training and curriculum development.


Page 12

REFERENCES

2015. ASHRAE. ANSI/ASHRAE/IES Standard 100-2015 -- Energy Efficiency in Existing Buildings. Peachtree Corners: ASHRAE. https://www.ashrae.org/technical-resources/bookstore/standard-100

2018. ASHRAE. ANSI/ASHRAE/IES Standard 90.2-2018 – Energy-Efficient Design of Low-Rise Residential Buildings. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/ashrae-90-2-2018?product_id=2030773

2019a. ASHRAE. ASHRAE Position Document on Energy Efficiency in Buildings. Peachtree Corners: ASHRAE. https://www.ashrae.org/file%20library/about/position%20documents/pd_energyefficiencyinbuildings_2020.pdf

2019b. ASHRAE. ANSI/ASHRAE Standard 34-2019 – Designation and Safety Classification of Refrigerants. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/ashrae-15-2019-packaged-w-34-2019?product_id=2046531

2019c. ASHRAE. ANSI/ASHRAE/IES Standard 90.1-2019 – Energy Standard for Buildings Except Low-Rise Residential Buildings. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/ashrae-90-1-2019-i-p?product_id=2088527

2019d. ASHRAE. ANSI/ASHRAE Standard 90.4-2019 – Energy Standard for Data Centers. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/ashrae-90-4-2019?product_id=2092750

2019e. ASHRAE. ANSI/ASHRAE Standard 147-2019 – Reducing the Release of Halogenated Refrigerants from Refrigerating and Air-Conditioning Equipment and Systems. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/ashrae-147-2019?product_id=2095231

2020a. ASHRAE. ASHRAE Position Document on Refrigerants and their Responsible Use. Peachtree Corners: ASHRAE. https://www.ashrae.org/file%20library/about/position%20documents/pd_refrigerants-and-their-responsible-use-pd-6.29.2020.pdf

2020b. ASHRAE. Smart Grid Application Guide: Integrating Facilities with the Electric Grid. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/smart-grid-application-guide-integrating-facilities-with-the-electric-grid?product_id=2097813

2020c. ASHRAE. ANSI/ASHRAE/ICC/USGBC/IES Standard 189.1-2020 – Standard for the Design of High-Performance Green Buildings. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/ashrae-icc-usgbc-ies-189-1-2020?product_id=2202993

2021a. ASHRAE. 2021 ASHRAE Handbook – Fundamentals. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/2021-ashrae-handbook-fundamentals-si?product_id=2224992

2021b. ASHRAE. Using Building Performance Standards to Address Carbon Emissions. Peachtree Corners: ASHRAE. https://www.ashrae.org/file%20library/about/building-performance-standards-overview-2021-9-16---staff-review.pdf

2021c. ASHRAE. ANSI/ASHRAE Standard 105-2021 – Expressing, and Comparing Building Energy Performance and Greenhouse Gas Emissions. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/ashrae-105-2021?product_id=2242191

2021d. ASHRAE. ANSI/ASHRAE/ASHE Standard 189.3-2021 – Construction, and Operation of Sustainable High-Performance Health Care Facilities. Peachtree Corners: ASHRAE. https://www.techstreet.com/ashrae/standards/ashrae-189-3-2021?product_id=2224993


Page 13

2021. Intergovernmental Panel on Climate Change. Climate Change 2021: The Physical Science Basis. https://www.ipcc.ch/2021/08/09/ar6-wg1-20210809-pr/

2021a. International Energy Agency. Tracking Buildings 2021, Paris: IEA. https://www.iea.org/reports/tracking-buildings-2021

2021b. International Energy Agency. World Energy Outlook 2021. Paris: IEA. https://www.iea.org/reports/world-energy-outlook-2021

2021c. International Energy Agency. Net Zero by 2050: A Roadmap for the Global Energy Sector. Paris: IEA. https://iea.blob.core.windows.net/assets/deebef5d-0c34-4539-9d0c-10b13d840027/NetZeroby2050-ARoadmapfortheGlobalEnergySector_CORR.pdf

2021. United Nations Environment Programme. 2021 Global Status Report for Buildings and Construction: Towards a Zero-emission, Efficient and Resilient Buildings and Construction Sector. Nairobi: UNEP. https://globalabc.org/sites/default/files/2021-10/GABC_Buildings-GSR-2021_BOOK.pdf

2021. U.S. Environmental Protection Agency. Understanding and Choosing Metrics for Building Performance Standards and Zero-Carbon Recognition, May 2021. Washington: U.S.E.P.A. https://www.energystar.gov/sites/default/files/asset/document/BPS-White_paper_v14May2021.pdf

2021. WorldGBC. Advancing Net Zero Whole Life Carbon: Offsetting Residual Emissions from the Building and Construction Sector, September 2021. https://www.worldgbc.org/sites/default/files/WorldGBC%20Advancing%20Net%20Zero%20Whole%20Life%20Carbon_PUBLICATION.pdf

2022. New Buildings Institute. Lifecycle GHG Impacts in Building Codes, Figure 1 adapted from EN 15978. https://gettingtozeroforum.org/wp-content/uploads/sites/2/2022/01/NBI_Lifecycle-GHG-Impacts-in-Codes_Jan2022.pdf

REPORT TO THE BOARD OF DIRECTORS From the Executive Committee

May 10, 2022


None.

Information Items:

1. The Executive Committee approved an updated MOU with DOE (ATTACHMENT A).

The previous MOU with DOE was signed by the previous administration. Approval of the revised MOU will help a number of activities and further strengthen Society’s relationship with DOE. [NOTE: DOE approved and signed the revised MOU in mid-June.]

2. The Executive Committee approved a motion allowing Society Officers to use accrued American Express points, attheir discretion, at the end of their service.

Mr. Brandt will work with SRC to amend the travel policy to reflect this change.

3. ExCom reached consensus that Society would explore collaboration opportunities with the Rocky Mountain InstituteAssociate Group (RMI). Specifics of that partnership were not finalized, but Mr. Brandt volunteered to be the pointperson and liaise with RMI. Updates will be provided to the BOD moving forward.

4. The Executive Committee had a strategic discussion on ‘Should ASHRAE Have an International Conference with BODInvolvement Every Three Years?’

There was consensus that President Schwedler would send a list of BOD members to begin working on this concept to President Elect Mehboob for his review and approval.

5. ExCom discussed growing demand for translated standards. A list of translated standards can be found athttps://www.techstreet.com/ashrae/subgroups/43299.

______________________________ Date Chair

11AiBOD OPEN SESSION AGENDA SUNDAY 2022 JUNE 26

June 16, 2022

https://www.techstreet.com/ashrae/subgroups/43299

https://www.techstreet.com/ashrae/subgroups/43299

of 3

Memorandum of Understanding Between

The United States Department of Energy And

The American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc.

By this memorandum of understanding (MOU), the U.S. Department of Energy (DOE) and the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) agree to further their long-term relationship by working cooperatively to:

• Advance decarbonization of the building sector by increasing the energy efficiency and reducingthe carbon footprint of buildings beginning with the construction phase throughout the buildingslife, including operation and maintenance;

• Increase the grid-interactivity of buildings by advancing grid-flexibility, flexible energy storage,and renewables integration into buildings;

• Promote of more resilient, efficient buildings through the adoption of advanced buildingstandards and codes, including supporting innovative code approaches in the model codedevelopment, building performance standards, and zero energy codes;

• Increase compliance with the latest building energy codes by supporting States in understandinglatest codes;

• Improve building resiliency and keeping occupants safe;

• Develop the workforce of the HVACR and associated sectors including through increasingdiversity and advancing training to support decarbonization; and

• Improve overall building performance, including for occupants’ health and well-being.

DOE’s Office of Energy Efficiency and Renewable Energy (EERE) enters into this non-binding MOU pursuant to the authority of section 646 of the Department of Energy Organization Act (Pub. L. 95-91, as amended; 42 U.S.C. § 7256) and Title III of the Energy Conservation and Production Act (Pub. L. 94-385, as amended; 42 U.S.C. 6831 et seq.).

EERE and ASHRAE are committed to working together toward the following goals:

1. Encourage the continued development of voluntary consensus-based standards related to energyefficiency and decarbonization in new and existing buildings and promote standards adoption andcompliance.

2. Further the development of low-carbon construction and advance education and research aboutembodied carbon for buildings.

3. Encourage transparency, inclusion, diversity, and collaboration in the development of consensus-based standards referenced in ASHRAE covered by Standard 90.1.

4. Collaborate with the Department on the development of consensus-based standards referenced inASHRAE covered by 90.1 to the maximum extent allowed by law such that they are developed ina timely manner consistent with DOE’s statutory mandates and reference DOE regulations,wherever possible.

of 3

5. Encourage states to adopt each succeeding version of Standard 90.1 (Energy Standard for Buildings Except Low-Rise Residential Buildings), to realize energy and cost savings, decarbonize, and improve support grid-flexibility.

6. Assist States and units of local government with the enforcement and compliance of these standards and codes through educational outreach and training.

7. Support workforce development of the HVACR and building sectors to improve performance and decrease emissions from the built environment, including through broadening outreach to more diverse communities.

8. Address the interconnection between building decarbonization and equity and environmental justice, including through data sharing, education and training, and convening stakeholders.

9. Continue to collaborate in the development and encourage the use of innovative code approaches, including building performance standard, zero-energy codes, decarbonization approaches, and advanced energy design guides.

10. Advance the continued development of low-GWP refrigerants, and their effective, energy efficient and safe use, including through standards, education, training, and research.

11. Provide and encourage the use of clear and consistent information to the building industry about improved building performance through commissioning and use of energy audits, harmonized data standards, facility management and operations training, the long-term benefits of building decarbonization including resilience, cost-savings, and health.

12. Work within the building community and related sectors including utilities to encourage the interoperability of building related software and integrated solutions among design disciplines, manufacturers, contractors, building owners and operators, and utilities to decarbonize the building sector and improve building and grid resilience, health, and productivity in new and existing buildings.

13. Encourage communication of information regarding technology transfers and facilities training to building owners and management about the interrelationships between mechanical systems and building operating costs, concerning energy, indoor environmental quality workplace performance, client satisfaction, resilience, productivity, health impacts, and public safety.

This MOU in no way restricts either of the parties from participating in any activity with other public or private agencies, organizations, or individuals. This MOU is neither a fiscal nor a funds obligation document. Nothing in this MOU authorizes or is intended to obligate the parties to expend, exchange, or reimburse funds, services, or supplies, or transfer or receive anything of value. The words “encourage,” “support,” and “cooperate” do not imply any material or financial assistance, transaction, or obligation by either party. This MOU is strictly for internal purposes for each of the parties. It is not legally enforceable and shall not be construed to create any legal obligation on the part of either party. This MOU shall not be construed to provide a private right or cause of action for or by any person or entity. This MOU is subject to, and will be carried out in compliance with, all applicable laws, regulations, and other legal requirements.

of 3

The MOU will become effective upon signature by the Assistant Secretary for EERE and the President of ASHRAE. It may be modified or amended by written agreement between both parties, and such amendments shall become part of, and shall be attached to this MOU. This MOU shall terminate at the end of three (3) years unless revised or extended at that time by written agreement of the parties. It may be terminated at any time by either party upon 90 days written notice to the other. Its provisions will be reviewed periodically and amended/supplemented if mutually agreed upon in writing. __________________________________ ________________________________ Kelly Speakes-Backman Michael CA Schwedler Principal Deputy Assistant Secretary President 2021-2022 Acting Assistant Secretary ASHRAE Office of Energy Efficiency and Renewable Energy U.S. Department of Energy __________________________________ ________________________________ Date Date

REPORT TO BOARD OF DIRECTORS From the Audit Committee

As of June 1, 2022


None.

Information Items:

The Audit Committee met virtually on June 1, 2022 and addressed the following items:

1. Liability Insurance – The Committee was given a summary of ASHRAE’s current liabilityinsurance coverages and were invited to participate in a June 17th virtual insurance renewalreview meeting to be able to review renewal coverages/premiums and ask questions of ourinsurance broker at Sterling Seacrest Pritchard.

2. ASHRAE Whistleblower Policy – This policy was reviewed and discussed by the Committee(see Attachment A for copy of current policy). The Committee had no issues with the policyas written and wanted to confirm if the website and hotline were functioning properly as theseare referenced in the policy. Craig Wright confirmed that both the website and hotline arefunctioning as intended and available for reporting any perceived or real violations.

3. OFAC Guidance – This policy was reviewed and discussed by the Committee. ASHRAE’scorporate policy is to comply fully with OFAC guidance from this governmental bodyregarding doing business with organizations outside of the U.S. Staff is currently workingwith external counsel to update guidance.

4. Conflict of Interest Policy – This policy was reviewed and discussed by the Committee (seeAttachment B for copy of current policy). A discussion point focused on what sorts of things,specifically, are considered conflicts of interest. The Committee took an action item todevelop a list of examples of what they consider does and does not qualify as a conflict ofinterest. The Committee also reviewed the Board Independence & Relationships formdistributed annually to each member of the Board of Directors with the intent of evaluatingany potential conflicts of interest at the Board level. The Committee also took an action itemto propose revisions to some of the questions on this form.

June 1 ,2022 __________________________

Date Ken Fulk, Chair


1.201.040 Whistleblower Policy (14-07-02-9)

A. Expectation of Proper Conduct: All directors, officers, employees and volunteers of ASHRAE areexpected to act at all times in accordance with all applicable laws and regulations, and with thepolicies of ASHRAE, and to assist in ensuring that ASHRAE conducts its business and affairs accordingly.

B. Reporting Credible Information: The financial and ethical integrity of ASHRAE is important, and eachdirector, officer, employee and volunteer of ASHRAE is encouraged to report in accordance with thisPolicy information relating to suspected illegal or fraudulent practices of ASHRAE, or violations of policies of ASHRAE, so that these situations may be dealt with promptly and effectively. Anyone reporting suspected improper conduct must act in good faith and have reasonable cause to believe that the information shared in the report indicates that a violation has occurred. 1. Such information shall be reported to the individual’s supervisor at ASHRAE or the Executive Vice

President of ASHRAE, unless the report relates to the Executive Vice President, in which casethe report shall be made to the Audit Committee of the Board of Directors. In addition, individualsmay report anonymously via the EthicsPoint hotline at 800-963-5831 or website athttp://www.ethicspoint.com (both available 24 hours per day, seven days per week).

2. The Executive Vice President shall be responsible for the administration of this Policy and forreporting to the Audit Committee of the Board of Directors.

C. Confidentiality: ASHRAE encourages anyone reporting suspected improper conduct to identify himselfor herself when making a report in order to facilitate investigation of the suspected violation. Reportsalso may be submitted anonymously through the EthicsPoint hotline or website described in Section B.1. above. Reports of suspected improper conduct will be kept confidential to the extent possible,with the understanding that confidentiality may not be maintained where identification is required bylaw or in order to enable ASHRAE or law enforcement to conduct an adequate investigation.

D. Retaliation Prohibited: No person who makes a good faith report of suspected improper conduct inaccordance with this Policy shall be subjected to intimidation, harassment, discrimination or otherretaliation or, in the case of employees, adverse employment consequence for reporting information in accordance with this Policy. Any person entitled to protection who believes that he or she is the subject of any form of retaliation should immediately report the same in accordance with this Policy. Any person within ASHRAE who retaliates against another person who has reported suspected improper conduct in good faith or who, in good faith, has cooperated in the investigation of suspected improper conduct shall be subject to discipline, up to and including termination of employment or volunteer status. This Policy does not provide protection to any person who makes a false report with intent to harm ASHRAE or an individual within ASHRAE.

E. Dissemination of this Policy: This Policy shall be disseminated in writing to all directors, officers,employees and volunteers of ASHRAE.

Attachment A

1.140.002 Conflict of Interest Policy (93-01-27-22/01-02-01-94/08-06-25-15A/14-07-02-9) This Conflict of Interest Policy (the “Policy”) of the American Society of Heating, Refrigerating and Air- Conditioning Engineers, Inc. (“ASHRAE”) has been adopted by its Board of Directors (the “Board”) and is applicable to all Covered Persons (as defined below). This Policy is intended, among other things, to assist ASHRAE and Covered Persons in compliance with laws applicable to tax-exempt organizations and with the New York not-for-profit corporation law, and it shall be interpreted consistent with such purposes.

1.140.002.1 Purpose and Overview A. All directors, officers and staff owe a duty of loyalty to ASHRAE. The duty of loyalty requires that they

exercise their powers in good faith and in the best interests of the organization, rather than in their owninterests or the interests of another entity or person.

B. Conflicts between the interests of ASHRAE and the personal or financial interests of a Covered Personmay arise from time to time. Some conflicts of interest are illegal or may subject ASHRAE or itsdirectors, officers or employees to liability. Some conflicts of interest may be legal, but also may beunethical or may create an appearance of impropriety. Some conflicts of interest may be in the bestinterests of ASHRAE as long as certain procedures are followed. This Policy is designed to assistdirectors, officers and employees of ASHRAE, as well as others affiliated with ASHRAE, with identifyingconflicts of interest and handling them appropriately.

C. Neither ASHRAE nor any Covered Person shall enter into any transaction or arrangement that involvesan actual, potential, or apparent conflict of interest except in compliance with this Policy.

1.140.2.2. Definitions

A “Covered Person” includes each of ASHRAE’s current and former (within the last five years) (i) directors, (ii) officers and (iii) employees, volunteers, independent contractors, substantial contributors and otherswho have the ability to exercise substantial influence over the affairs of ASHRAE. For purposes of thisPolicy, whether an individual has the ability to exercise substantial influence over the affairs of ASHRAEshall be determined in accordance with the intermediate sanctions provisions of Section 4958 of theInternal Revenue Code of 1986 and related regulations.

B. A “conflict of interest” arises whenever (i) the interests of ASHRAE come into conflict with a competingfinancial or personal interest of a Covered Person or an affiliated party (as defined below) or (ii) a CoveredPerson’s personal or financial interest could be reasonably viewed as affecting the Covered Person’sobjectivity or independence in fulfilling his or her duties to ASHRAE. While it is not possible to anticipateall possible conflict situations, a conflict of interest typically arises whenever a Covered Person or anyaffiliated party has (directly or indirectly):

1.A compensation arrangement or other interest in a transaction with ASHRAE compensationarrangement or other interest in a transaction with ASHRAE;

2.A compensation arrangement with, other interest in, or affiliation with any entity or individual that orwho: (a) sells goods or services to, or purchases goods or services from, ASHRAE; (b) competes withASHRAE; or (c) is negotiating, or contemplating negotiating, any transaction or arrangement withASHRAE;

3. Used his or her position, or confidential information or the assets of ASHRAE, to his or her (or anaffiliated party’s) personal advantage or for an improper or illegal purpose;

4. Solicited or accepted any gift, entertainment or other favor where such gift, entertainment or other favormight create the appearance of influence on the Covered Person (other than gifts of nominal value,which are clearly tokens of respect and friendship unrelated to any particular transaction);

5. Acquired any property or other rights in which ASHRAE has, or the Covered Person knows or hasreason to believe at the time of acquisition that ASHRAE is likely to have, an interest;

Attachment B

6. Taken an opportunity related to the activities of ASHRAE that is available to ASHRAE, unless theBoard has made an informed decision that ASHRAE will not pursue that opportunity; or

7. Any other circumstance that may, in fact or in appearance, make it difficult for the Covered Person toexercise independence, objective judgment or otherwise perform effectively.

C. An “affiliated party” is (i) a member of a Covered Person’s relatives, including the Covered Person’sspouse (and siblings of the spouse), lineal ancestors and descendants, spouses of lineal descendants,siblings (and their spouses and children), and domestic partners; and (ii) an entity in which theCovered Person (or any affiliated party) is a director, officer or has a beneficial interest of more than5%.

1.140.2.3. Procedures

A. Duty to Disclose an Actual, Potential or Apparent Conflict of Interest: Conflicts of interest can be difficultto identify. Covered Persons and other staff are at all times expected to err on the side of caution andto bring to the attention of a responsible supervisor, ASHRAE’s President, or the Chair of the Board orthe Audit Committee all material facts of any matter that may involve a conflict of interest or that may beperceived by others to raise questions about a potential conflict of interest even if the person does notbelieve that an actual conflict of interest exists. Disclosures should be made in advance, before anyaction is taken on the matter. Each Covered Person who has a current relationship with ASHRAE shall:

1. On an annual basis, complete and submit to the Secretary of ASHRAE a Conflict of Interest DisclosureStatement, disclosing all actual, potential or apparent conflicts of interest, and affirming that he or shehas read, understands, and has and will continue to adhere to this Policy. Each new director shallsubmit his or her first Conflict of Interest Disclosure Statement prior to his or her election.

2. Promptly submit to the Secretary of ASHRAE from time to time a new Conflict of Interest DisclosureStatement disclosing any relevant change in circumstances.

B. Evaluation of an Actual, Potential or Apparent Conflict of Interest: The Secretary of ASHRAE shallsubmit completed Conflict of Interest Disclosure Statements to the Audit Committee for review. TheAudit Committee also shall evaluate other conflict disclosures and make necessary inquiries todetermine the extent and nature of any actual or potential conflict of interest and, if appropriate,investigate alternatives to a proposed transaction or arrangement that involves a potential conflict ofinterest. In connection with the Audit Committee’s determination of whether a conflict of interest exists,an interested person may, upon request of the Audit Committee, make a presentation or answerquestions.

C. Procedures for Addressing a Conflict of Interest: When a conflict of interest exists, the followingprocedures shall be followed with respect to the proposed transaction or arrangement giving rise to theconflict of interest:

1. An interested person may answer questions at the Board or committee meeting at which theproposed transaction or arrangement is considered, but the interested person must leave themeeting during the discussion of, and the vote on, the proposed transaction or arrangement, andthe interested person must not attempt to influence decision-makers regarding the matter.

2. The Board or committee shall, if appropriate, appoint a disinterested person or committee toinvestigate alternatives to the proposed transaction or arrangement.

3. ASHRAE may enter into a transaction or other arrangement in which there is an actual or potentialconflict of interest only if at a duly held meeting of the Board or authorized committee of the Board, amajority of those directors (if a quorum is present at such time) who have no interest in the transactionor arrangement approve the transaction or arrangement after determining, in good faith and afterreasonable inquiry, that:

a. Entering into the transaction or arrangement is in the best interest of ASHRAE;

b. The transaction or arrangement in its entirety, and considering each of its terms, is fair andreasonable to ASHRAE;

c. After consideration of available alternatives, ASHRAE could not have obtained a moreadvantageous arrangement with reasonable effort under the circumstances; and

d. The transaction or arrangement is not prohibited under state law and does not result in privateinurement, an excess benefit transaction or impermissible private benefit under laws applicableto tax-exempt organizations.

1.140.2.4 Records of Proceedings:

A. Minutes: The minutes of the Board or all committee meetings during which a potential or actualconflict of interest is disclosed or discussed shall reflect the name of the interested Covered Person,the nature of the conflict of interest, details of the deliberations of the disinterested directors (such asdocuments reviewed, alternatives considered, comparative costs or bids, market value informationand other factors considered in deliberations), and the resolution of the conflict of interest, includingany ongoing procedures to manage any conflict of interest. The interested person shall beinformed only of the final decision and not of particular directors’ positions. In addition, certainrelated party transactions are required to be disclosed in the notes to ASHRAE’s audited financialstatements and its annual federal tax filing on IRS Form 990.

1.140.2.5 Violations

A. If the Board or a committee has reasonable cause to believe that a Covered Person has failed to disclosean actual or potential conflict of interest, they shall inform the person of the basis for such belief andafford the person an opportunity to explain the alleged failure to disclose. If, after hearing the responseof the Covered Person and making such further investigation as may be warranted under thecircumstances, the Board or committee determines that the member has in fact failed to disclose anactual or possible conflict of interest, it shall take appropriate disciplinary and corrective action, whichmay include removal from office or termination.

1.140.2.6 Amendment: This Policy may be amended only by the Board.

ASHRAE Brand Recognitionformerly known as “ASHRAE As Household Name”


Committee

• Dr. Kishor Khankari, Chair• Mr Wade Conlan• Mr Kenneth Fulk• Mr Arthur Giesler• Mr Tyler Glesne• Dr. Chris Gray• Mr Ashish Rakheja

Task

• Establish recommendations for next steps to “Increase ASHRAE Brand Recognition (formerly knows as household name)” as well as where in the present ASHRAE structure these actions could take place”.

What is “Brand Recognition”?

• Household Name = ASHRAE Brand Recognition• Be recognized as the single most reputable and reliable resource for

issues related to the HVAC & R Industry by the general public and/or adjacencies in the built environment.

• Making ASHRAE a “household name” is about how often someone interacts with our name or brand. This could be how often they hear it on the news, see the logo, use the resources, etc.

Why ASHRAE Board Should Consider This?

• New revenue sources through branding• New membership potential• New product development paths• Enable fundraising from institutional grants based on global impacts

Recommendations

• Assign appropriate groups to investigate ASHRAE logo branding on items/equipment which are certified via an ASHRAE Method of Test.

• Push interviews from ASHRAE leadership or subject matter experts to journalists/news agencies, social media and the ASHRAE web site via a concerted Mass Media Relations beyond the current level of communication which is mainly focused on ASHRAE members.

• Marketing to contact all councils and committees to have brainstorming sessions for increasing ASHRAE brand awareness.

• Consider a concerted effort by ASHRAE to continuously monitor and update the ASHRAE website to make it stay consistently in the top ten on keyword searches related to the HVAC & R industry.

Region - Chapter Presidential Visit Roadmap

Region Chapter Chapter Name City 2015-16 2016-17 2017-18 2018-19Number Underwood Wentz Olesen Hayter

F2F Total (F2F) (F2F) (F2F) (F2F) (F2F) (V) (F2F) (V) (F2F) (V)

1 15 CRC 3 CRC CRC CRC

1 1 Boston Boston, MA 1 1 1

1 3 Rhode Island Providence, RI 1 1 1

1 4 Connecticutt Hartford, CT 1 1 1

1 6 Long Island Garden City, NY 0 0

1 7 New Jersey Newark, NJ 1 1 1

1 8 New York New York, NY 1 2 1 1

1 9 Northeast Albany, NY 0 1 1

1 10 Central New York Syracuse, NY 1 1 1

1 11 Rochester Rochester, NY 1 2 1 1

1 12 Niagara Frontier Buffalo, NY 1 1 1

1 111 Champlain Valley Burlington, VT 1 1 1

1 118 Maine Lewiston, ME 0 0

1 129 Twin Tiers Owego, NY 1 1 1

1 146 Bi-State White Plains, NY 1 1 1

1 152 Granite State Manchester, NH 1 1 1

2 9 CRC 1 CRC

2 13 Quebec Quebec, PQ 1 1 1

2 14 Montreal Montreal, PQ 0 2 1 1

2 15 Ottawa Valley Ottawa, ON 2 3 1 1 1

2 16 Toronto Toronto, ON 4 5 2 1 1 1

2 37 Hamilton Hamilton, ON 1 1 1

2 100 Halifax Halifax, NS 2 4 1 1 1 1

2 116 London (Canada) London, ON 1 2 1 1

2 117 NB/PEI Moncton, NB 2 3 1 1 1

2 141 Windsor Windsor, ON 1 2 1 1

3 11 CRC 2 CRC CRC

3 21 Philadelphia Phildelphia, PA 0 1 1

3 22 Central Pennsylvania York, PA 2 2 2

3 23 Johnstown Johnstown, PA 1 2 1 1

3 24 Pittsburgh Pittsburgh, PA 0 1 1

3 25 Baltimore Baltimore, MD 2 3 1 1 1

3 26 National Capital Washington, DC 1 2 1 1

3 27 Hampton Roads Norfolk, VA 0 1 1

3 28 Richmond Richmond, VA 0 1 1

3 98 Lehigh Valley Allentown, PA 1 3 2 1

3 125 Roanoke Roanoke, VA 0 1 1

3 134 Anthracite Scranton, PA 1 2 1 1


4 29 North Piedmont Greensboro, NC 4 5 1 1 1 1 1

Visits since2015-16

2019-20Boyce

2020-21Gulledge

2021-22Schwedler





Visits since2015-16

2019-20Boyce

2020-21Gulledge

2021-22Schwedler

4 30 Southern Piedmont Charlotte, NC 3 4 1 1 1 1

4 31 South Carolina Columbia, SC 1 1 1

4 32 Atlanta Atlanta, GA 2 2 1 1

4 97 Greenville Greenville, SC 1 1 1

4 106 Triangle Raleigh/Durham, NC 2 3 1 1 1

4 11 Charleston Charleston, SC 2 2 1 1

4 Section Myrtle Beach 1 1 1

4 Section Savannah 1 1 1


5 38 Cleveland Cleveland, OH 3 4 1 1 1 1

5 39 Columbus Columbus, OH 3 4 1 1 1 1

5 40 Cincinnati Cincinnati, OH 2 2 1 1

5 41 Dayton Dayton, OH 2 2 1 1

5 42 Toledo Toledo, OH 1 1 1

5 43 Central Indiana Indianapolis, IN 2 3 1 1 1

5 44 Evansville Evansville, IN 0 1 1

5 45 Detroit Detroit, MI 2 3 1 1 1

5 47 Western Michigan Grand Rapids, MI 3 3 1 1 1

5 90 Akron/Canton Akron/Canton, OH 1 2 1 1

5 103 Northern Indiana Elkhart, IN 3 4 1 1 1 1

5 120 Fort Wayne Fort Wayne, IN 3 4 1 1 1 1

6 11 CRC 1 CRC

6 48 Wisconsin Milwaukee, WI 2 4 1 2 1

6 49 Illinois Chicago, IL 1 2 1 1

6 50 Central Illinois Peoria, IL 1 2 1 1

6 51 Iowa Des Moines, IA 1 3 2 1

6 52 Minnesota Minneapolis, MN 4 4 1 1 1 1

6 54 St. Louis St. Louis, MO 1 2 1 1

6 95 Madison Madison, WI 2 3 1 1 1

6 107 Northeast Wisconsin Green Bay, WI 2 3 1 1 1

6 115 La Crosse Area La Crosse, WI 4 6 1 1 2 2

6 123 Mississippi Valley Davenport, IA 1 2 1 1

6 159 Cedar Valley Cedar Rapids, IA 1 1 1

7 14 CRC 4 CRC CRC CRC CRC

7 55 Louisville Louisville, KY 2 3 1 1 1

7 56 Memphis Memphis, TN 1 1 1

7 57 Birmingham Birmingham, AL 2 2 1 1

7 58 Mobile Mobile, AL 0 1 1

7 59 New Orleans New Orleans, LA 0 0

7 60 Baton Rouge Baton Rouge, LA 0 0




Visits since2015-16

2019-20Boyce

2020-21Gulledge

2021-22Schwedler

7 61 Mississippi Jackson, MS 1 1 1

7 88 Nashville Nashville, TN 1 1 1

7 99 East Tennessee Knoxville, TN 1 2 1 1

7 114 Tennessee Valley Chattanooga, TN 1 2 1 1

7 128 Bluegrass Lexington, KY 1 1 1

7 130 Northwest Florida Pensacola, FL 0 0

7 133 North Alabama Huntsville, AL 1 1 1

7 192 West Virginia Charleston, WV 2 2 2

8 16 CRC 1 CRC

8 62 Arkansas Little Rock, AR 4 5 1 1 1 1 1

8 63 Shreveport Shreveport, LA 0 0

8 64 Houston Houston, TX 2 3 1 1 1

8 65 Alamo San Antonio, TX 2 2 1 1

8 66 Austin Austin, TX 2 3 1 1 1

8 67 Dallas Dallas, TX 1 1 1

8 68 Central Oklahoma Oklahoma City, OK 3 3 1 1 1

8 69 Northeastern Oklahoma Tulsa, OK 2 2 1 1

8 70 Fort Worth Ft. Worth, TX 3 3 1 1 1

8 71 West Texas Lubbock, TX 1 1 1

8 91 East Texas Tyler, TX 2 2 1 1

8 154 South Texas Corpus Christi, TX 1 2 1 1

8 165 Mexico City Mexico City, MEX 1 1 1

8 166 Monterrey Monterrey, MEX 0 0

8 173 Guadalajara Guadalajar, MEX 0 0

8 208 Northwest Arkansa Fayetteville AR 3 4 1 1 1 1

9 14 CRC 6 CRC CRC CRC CRC CRC CRC

9 53 Kansas City Kansas City, MO 3 4 1 1 1 1

9 72 El Paso El Paso, TX 1 1 1

9 73 Rocky Mountain Denver, CO 3 4 1 1 1 1

9 Section Fort Collins Ft. Collins, CO 1 1 1

9 74 Utah Salt Lake City, UT 1 1 1

9 75 Nebraska Omaha, NE 0 1 1

9 76 Wichita Wichita, KS 2 4 1 1 2

9 77 New Mexico Albuquerque, NM 1 1 1

9 93 South Dakota Sioux Falls, SD 1 2 1 1

9 127 Black Hills Rapid City, SD 1 1 1

9 131 Big Sky Billings, MT 1 1 1

9 135 Idaho Boise, ID 0 0

9 148 Pikes Peak Colorado Springs, CO 2 3 1 1 1

9 150 Ozarks Springfield, MO 2 3 1 1 1




Visits since2015-16

2019-20Boyce

2020-21Gulledge

2021-22Schwedler

10 14 CRC 2 CRC CRC

10 81 Sacramento Valley Sacaramento, CA 2 3 1 1 1

10 82 Golden Gate San Francisco, CA 4 5 1 1 1 1 1

10 83 San Joaquin Fresno, CA 4 5 1 1 1 1 1

10 84 Southern California Los Angeles, CA 6 7 1 1 2 1 1 1

10 85 San Diego San Diego, CA 4 5 1 1 1 1 1

10 86 Central Arizona Phoenix, AZ 2 2 1 1

10 87 Tucson Tucson, AZ 2 3 1 1 1

10 92 Southern Nevada Las Vegas, NV 1 1 1

10 101 San Jose San Jose, CA 4 5 1 1 1 1 1

10 105 Orange Empire Anaheim, CA 5 7 1 1 1 1 2 1

10 108 Hawaii Honolulu, HI 2 4 1 1 1 1

10 126 Northern Nevada Reno, NV 0 0

10 144 Sierra Delta Sierra Delta, CA 0 0

10 155 Tri County Redlands, CA 4 5 1 1 1 1 1


11 17 Manitoba Winnepeg, MB 2 4 1 1 1 1

11 18 Southern Alberta Calgary, AB 2 3 1 1 1

11 19 Northern Alberta Edmonton, AB 2 3 1 1 1

11 20 British Columbia Vancouver, BC 4 6 1 1 1 1 1 1

11 78 Inland Empire Spokane, WA 0 1 1

11 79 Puget Sound Seattle, WA 1 5 1 1 3

11 80 Oregon Portland, OR 2 6 1 1 1 3

11 95 Regina Regina, SK 3 6 1 1 2 1 1

11 102 Saskatoon Saskatoon, SK 3 5 1 1 1 1 1

11 122 Alaska Anchorage, AK 0 1 1

11 145 Vancouver Island Victoria, BC 2 3 1 1 1


12 34 Jacksonville Jacksonville, FL 4 5 1 1 1 1 1

12 35 Florida West Coast Tampa, FL 6 7 1 1 1 1 1 1 1

12 36 Miami Miami, FL 4 5 1 1 1 1 1

12 94 Central Florida Orlando, FL 5 6 1 1 1 1 1 1

12 104 Gold Coast Ft. Lauderdale, FL 4 5 1 1 1 1 1

12 109 Spacecoast (section 2020) 5 5 1 1 1 1 1

12 110 Puerto Rico San Juan, PR 0 0

12 139 Southwest Florida Fort Meyers, FL 4 5 1 1 1 1 1

12 172 Brasil Sao Paulo, BRA 5 7 1 2 1 1 1 1

12 section Curitiba Curitiba, BRA 1 1 1

12 178 Argentina Buenos Aries, ARG 2 4 1 1 2

12 190 Columbia Bogota, Cali 4 7 1 1 1 1 2 1




Visits since2015-16

2019-20Boyce

2020-21Gulledge

2021-22Schwedler

12 1 1

12 196 Chile Santiago, CHL 3 4 1 1 1 1

12 199 Ecuador Guayaquil, ECU 2 2 1 1

12 202 Paraguay Asuncion, PRY 0 0

12 209 ASHRAE Caricom Charlieville, TTO 0 3 2 1

12 213 South Brasil Porto Alegra, BRA 0 2 2

12 220 Peru Lima, PER 0 2 2


13 142 Singapore Singapore, SGP 0 2 1 1

13 143 Hong Kong Hong Kong, HKG 2 4 1 1 1 1

13 149 Malaysia Kuala Lampur, MYS 1 3 1 1 1

13 157 Taiwan Taipei, TWN 0 2 1 1

13 167 Phillipines Manilla, PHL 1 3 1 1 1

13 170 Thailand Bangkok, THA 2 4 1 1 1 1

13 183 Indonesia Jakarta, IDN 0 2 1 1

13 194 Japan Tokyo, JPN 7 9 1 1 2 2 1 1 1

13 195 South Korea Seoul, KOR 3 5 1 1 1 1 1

13 198 Macao Macao, CHN 1 3 1 1 1

14 9 CRC 5 CRC CRC CRC CRC CRC

14 168 Hellenic Athens, GRC 5 5 1 1 1 1 1

14 176 Danube Timisoara, ROM 2 3 1 1 1

14 177 Portugal Lisbon, PRT 1 1 1

14 182 Spain Madrid, ESP 2 2 1 1

14 203 Cyprus Nicosia, CYP 2 2 1 1

14 204 Ireland Dublin, IRL 3 4 1 1 1 1

14 205 UK Midlands Central England 4 4 1 1 1 1

14 206 UK London and Southeast London, UK 1 1 1

14 Israel Ramat Gan, ISR 0 0

14 Section Glasgow 2 2 1 1

RAL 32 CRC 5 CRC CRC CRC CRC CRC

RAL 158 India New Delhi, IND 3 7 1 1 1 3 1

RAL 160 Saudi Arabia Dhahran, SAU 0 1 1

RAL 161 Cairo Cairo, EGY 1 2 1 1

RAL 162 Lebanese Beirut, LBN 0 1 1

RAL 163 Western India Ahmedabad, IND 2 5 1 1 2 1

RAL 164 Kuwait Kuwait, City, KWT 0 1 1

RAL 169 ASHRAE Bangalore Bangalore, IND 1 2 1 1

RAL 171 Sri Lankan Colombo, LKA 0 1 1

RAL 174 Pakistan Karachi, PAK 2 6 1 1 2 2

RAL 175 ASHRAE Falcon Dubai, UAE 1 2 1 1




Visits since2015-16

2019-20Boyce

2020-21Gulledge

2021-22Schwedler

RAL 179 Northern Pakistan Islamabad, PAK 1 5 1 2 2

RAL 181 Bahrain Manama, BHR 1 3 1 1 1

RAL 184 Qatar ORYX Doha, QAT 0 1 1

RAL 185 Chennai Chennai, IND 0 1 1

RAL 186 Pune Pune, IND 0 2 2

RAL 187 ASHRAE Nigeria Lagos, NGA 0 1 1

RAL 188 ASHRAE Mumbai Mumbai, IND 1 3 1 1 1

RAL 189 Central Pakistan Lahore, PAK 1 4 1 2 1

RAL 191 ASHRAE Deccan Hyderabad, IND 1 2 1 1

RAL 193 Turkish Istanbul, TUR 1 3 1 2

RAL 197 Bangladesh Dhaka, BGD 1 2 1 1

RAL 207 South Africa Johannesburg, Capetown, Durbin 1 2 1 1

RAL 210 Faisalbad Faisalbad, PAK 0 3 2 1

RAL 211 Pyramids Giza, EGY 0 1 1

RAL 212 Jordan Amman, JOR 0 2 1 1

RAL 215 East India Kolkata, IND 0 2 2

RAL 216 Rajesthan Jaipur, IND 0 5 3 2

RAL 217 Chandigarh Chandigarh, IND 0 4 3 1

RAL 218 Oman Muscat, OMN 0 1 1

RAL 219 Libya Tripoli, LBY 0 1 1

RAL 222 Alexandria Alexandria, EGY 0 0

RAL 221 Sudan Khartoum, SDN 0 0

RAL 0

Totals 40 46 42 67 31 0 3 154 94 44

Month Date Event F2F Virtual Comments

Grand Totals 177 50 7181 1393 Monthly Total

ASHRAE External Checks 7181 1393(#) (#) F2F Virtual ASHRAE External

July2021-07-07 ASHRAE India Chapter, 1 53 BOG Installation - guest2021-07-10 ASHRAE West India Chapter 1 59 BOG Installation - performed2021-07-12 ASHRAE Rajasthan Chapter 1 34 BOG Installation - guest2021-07-15 ASHRAE La Crosse Area Chapter 1 43 ASHRAE Night at the Loggers2021-07-23 Region VII CRC - Biloxi, MS 1 78 Region VII CRC, Biloxi2021-07-26 RAL, Subregion 2 Planning Meeting 1 1262021-07-28 Region V CRC - Virtual 1 45

2021-07-28 CIBSE / ASHRAE Graduate of the year Preparation 1 40 How to give a great presentation

Totals 2 6 438 40August

2021-08-05 Region IX CRC 1 79 F2F, Colorado Springs

2021-08-11ASHRAE Chandigarh Chapter - International Youth Day Panelist. Great event with many dynamic YEA speakers from RAL and Karine LeBlanc 1 46

2021-08-13 ASHRAE Region III CRC 1 138 F2F State College PA2021-08-16 Region I Employer Visits - White Plains, NY (AERCO and Engineering) 1 1 102021-08-16 Bi-State Chapter evening event 1 18 Outdoor event, great conversations2021-08-17 Region I Employer Visits - Burlington, Vermont (Dubois & King, VHV, CX Associates) 3 12 72021-08-18 Champlain Valley Chapter event 1 21 2 Sponsored, two architects in attendance

2021-08-18Region I Employer Visits - Nashua and Concord, New Hampshire (J. Lawrence Hall; Yeaton Engineers, Turner Building Science) 3 4 15

Fired up young members at Turner - and they are supported by their employer and manger

2021-08-18 Granite State Chapter event 1 17 4Beverages and dinner had sponsors. No cost to Members or guests. Sarah Maston and Steven Sill (DRC) both attended

2021-08-19 Region 1 CRC, Portland Maine 1 46 Excellent CRC, primarily delegates and alternates

Totals 13 2 381 38September 2021-09-02 NOAA Administrator Dr. Rick Spinrad and those reporting to him 1 4

2021-09-03 Pakistan Chapter Installation. 1 80 Hybrid event with local dinner and many attending remotely2021-09-04 Northern Pakistan Chapter installation 1 60 Virtual, with NPC leadership at their HQ2021-09-14 Mississippi Chapter Visit 1 48 Lunch: Upgrading Existing Chilled Water Systems, Ethics2021-09-14 Memphis Chapter Visit 1 44 Dinner, outdoor, Decarbonization

2021-09-15 Northern Alabama (Huntsfville) Chapter Visit 1 29Lunch: Society Address: Feed the Roots; Upgrading Exisitng Chilled Water Systems

2021-09-15 East Tennessee (Knoxville) Chapter Visit 1 53 Dinner: Society Address: Feed the Roots; 2021-09-16 Nashville Chapter Visit 1 45 Lunch; 50% Hospital Advanced Energy Design Guide2021-09-16 Lousville and Bluegrass joint Chapter Visits (Louisville host) 1 23 Happy hour; Society Address, Feed the Roots2021-09-17 West Virginia BOG and Chapter Visit 1 15 Chapter Officer Installation2021-09-17 West Virginia Energy Day Summit 1 21 28 Panel Discussion including Chris Gray2021-09-18 Bahrain Chapter 1 120 High Performance Chilled Water Systems2021-09-20 Region XIV Streamlining presentation 1 202021-09-22 Ireland Chapter 1 15 Society Address2021-09-24 Region XIV CRC 1 45 Two days, Society Address

Totals 8 7 478 172October 2021-10-01 RAL CRC 1 75 Two days. Society Address, Feed the Roots

2021-10-06 South Dakota Chapter 1 40 BOG meeting, Society Address, Feed the Roots2021-10-13 La Crosse Area Chapter 1 2 Chapter officers information meeting with ExCom2021-10-14 ExCom Employer Event with Trane Technologies leadership, tour and dinner 1 10 9 Chiller Plant tour, Future presentation (by Trane), Dinner2021-10-26 SMACNA Leadership Roundtable 1 32 SMACNA and ASHRAE future visions and opporutnities

2021-10-17 Virtual leadership meetings with DHS and AHRI 2 9 Association collaboration opportunities2021-10-18 Virtual leadership meetings with U.S. DOE, AIA, ICC 16 Association collaboration opportunities

Totals 4 2 127 66November 2021-11-01 ASHRAE / CIBSE Working Group 1 9 9

2021-11-01 ASHRAE St. Louis Chapter BOG 1 8Could not meet with entire chapter due to local restrictions. Society Theme, Q&A, BOG meeting

2021-11-02 ASHRAE Central Illinois Chapter (Bloomington, IL) 1 13Chilled Water Systems for YEA Members: What the Baby Boomers and Gen Xers have done wrong. Q&A

2021-11-03 ASHRAE Mississippi Valley Chapter (Davenport, IA) 1 1 37Chilled Water Systems for YEA Members: What the Baby Boomers and Gen Xers have done wrong. Q&A

2021-11-04 ASHRAE Iowa Chapter (Des Moines), Iowa HVAC Coalition 1 45 17Society Theme Feed the Roots. Advanced Energy Design Guides Overview

2021-11-04 ASHRAE Cedar Valley Chapter (Cedar Rapids) Employer Event, Modern Companies 1 24 Society Theme Feed the Roots. Modern Companies TourRegion XII Chapters

2021-11-09 University of Miami Student Branch 1 13 5 Society Theme Feed the Roots2021-11-09 Florida International University Student Branch 1 24 Society Theme Feed the Roots2021-11-09 Miami Chapter 1 23 Building Decarbonization2021-11-09 Gold Coast Chapter 1 28 Upgrading Existing Chilled Water Systems2021-11-10 Southwest Florida Chapter 1 43 High Performance Chilled Water Systems2021-11-10 Florida West Coast Chapter 1 50 High Performance Chilled Water Systems2021-11-11 Meeting with 10 school disticts and Hanson Engineers 1 16 Net zero schools2021-11-11 Central Florida Chapter 1 60 Zero Energy AEDG for Schools

2021-11-11 Jacksonville Chapter 1 22Chilled Water Systems for YEA Members: What the Baby Boomers and Gen Xers have done wrong. Q&A

2021-11-12 Embry Riddle SB - Space Coast Section 1 23 Student presentations, the open Q&A2021-11-25 CONBRAVA (Brasil) Opening Ceremony Remarks 1 502021-11-29 Cincinnati 1 52 Chapter Meeting, Society Theme2021-11-29 Dayton 1 18 Chapter Meeting, Society Theme2021-11-30 Columbus 1 72 Chapter Meeting, Society Theme2021-11-30 Akron / Canton 1 13 BOG meeting, Q&A

2021-11-23 CONBRAVA Opening Ceremony 1 50 Video of opening remarks, viewed opening ceremony

Totals 19 4 643 81December

2021-12-01 Cleveland 3 73Engineer Principals Breakfast, City/Code Officials on energy, Chapter Society Theme

2021-12-01 Detroit 1 15 BOG and Committee Chair Mixer. Q&A2021-12-02 Western Michigan (Grand Rapids) 1 43 Chapter RP Thanks, Q&A, Society Update2021-12-02 Northern Indiana 1 8 Chapter, Society Theme, Q&A2021-12-03 Fort Wayne 1 33 Chilled Water System Design Decisions2021-12-03 Central Indiana 1 8 BOG / Principals Meet & Greet

2021-12-06 Golden Gate, San Jose 1 55 Chapter, Society Theme, Q&A2021-12-07 San Joaquin 1 33 Chapter, Society Theme, Q&A2021-12-07 So Cal, Orange Empire, Tri-County 1 56 Chapter, Society Theme2021-12-08 Southern Nevada 1 22 Chapter, Society Theme, Q&A2021-12-08 Central Arizona 1 6 Small group meeting, general discussion2021-12-09 Tucson 1 21 Lunch meeting, Thanks, Q&A2021-12-09 San Diego 1 170 Holiday party. Very nicely done.2021-12-10 San Diego Brunch 1 4 Schoppleins

2021-12-21 Jordan Chapter 1 35 50% Hospital AEDG

Totals 16 1 547 35January

2022-01-07 British Columbia BOG Meeting 1 14 Great meeting, good questions, M2M sharing2022-01-10 Manitoba Chapter Meetring 1 19 Society Theme, Feed the Roots, Q&A2022-01-11 Saskatoon BOG2022-01-11 Joint Saskatoon / Regina Chapter Meeting 1 57 Building Decarbonization2022-01-11 Regina BOG 1 122022-01-12 British Columbia Chapter Meeting 1 22 Society Theme, Feed the Roots, Q&A2022-01-12 Puget Sound, Oregon, Inland Empire, Alaska 1 24 Society Theme, Feed the Roots, Q&A2022-01-12 Oregon BOG 1 112022-01-13 Puget Sound, Oregon, Inland Empire, Alaska 1 81 DL - Chilled Water System Decisions2022-01-14 Puget Sound, Oregon, Inland Empire, Alaska 1 41 DL - 50% Hospital AEDG2022-01-25 Manitoba BOG

Attendance

2022-01-18 East Texas 1 40 DL - Decarbonization2022-01-19 Fort Worth 2 65 22 BOG and Chapter Meeting with ASA2022-01-19 Dallas 1 110 Chapter meeting (20 virtual)2022-01-20 Central Oklahoma 1 42 Society Theme, Q&Q, ChW Sys for YEA - #12022-01-20 NE Oklahoma 2 14 Aaon Employer Appreciation, Employer Roundtable/Dinner2022-01-21 West Texas 2 26 50% Hospital AEDG, Employer Visit - CSG2022-01-25 Saskatoon and Manitoba BOG meetings 2 20

ASHRAE Winter Conference, Las Vegas

Meetings with sponsors and associations 7 27APPA (1), REHVA/CLIMA (9), UNEP (1), Press Conference (7), Daikin (3), ICC (3), NBI (3)

Plenary session (hybrid) 1 650 63Presidential Lunch (hybrid) 1 350 71 Personal Growth, Global Impact. Feed the Roots

AHRI Events 2 210AHRI Innovation Awards (40), Industry leadership panel discussion (170)

Large ASHRAE Groups 2 200 Estimated. Women in ASHRAE Breakfast, Student Program

Totals 24 9 2035 156February

2022-02-01 Industry panel at AHR Exposition 1 220 Wide variety of topics2022-02-07 Kansas City Chapter presentation, employer visits, BOG 1 1 107 3 DL presentation - decarbonization, Olsson and Kiewit

RAL visits cancelled due to Omicron surge and U.S. State Department "Do not travel"

Totals 2 1 107 223March

2022-03-02 Birmingham, AL Chapter 1 27 23 50% Hospital AEDG2022-03-02 Chattanooga Chapter 1 16 Evening get-toger, Chapter thank you2022-03-07 Charleston, SC Chapter 1 23 Decarbonization, also BOG meeting2022-03-07 Columbia, SC Chapter 1 23 ChW Sys for YEA Members2022-03-08 Atlanta Chapter 1 21 32 Decarbonization, also BOG meeting2022-03-08 Greenville, SC Chapter 1 50 Evening Chapter meeting with other DL, Chapter thank you2022-03-09 Clemson University 1 15 Student Branch2022-03-09 Southern Piedmont Chapter (Charlotte) 1 35 Decarbonization2022-03-10 North Piedmont, RP Sponsorship, EAS Plant, NCA&T (Students), Greensboro Chapter 3 56 ChW Systems for YEA Members2022-03-10 Triangle Chapter (Raleigh) 1 28 6 Decarbonization2022-03-10 NC A&T Student Branceh 1 3 General discussions and support2022-03-18 ASHRAE North Pakistan Chapter (also Faisalabad, Central Pakistan, Pakistan) 1 48 Chilled Water System Design Decisions2022_03_23 Rehue, GHT/Chapter leadership, Chesapeake Systems 3 12 Emplyer thank you NCC Chapter leadership at GHT2022_03_23 Baltimore Chapter Engineers Club tour and Chapter visit 2 27 Baltimore Chapter2022_03_24 Lehigh Valley, Anthracite, Central PA 3 46 Society theme. CPA dinner / meet & greet2022_03_25 Johnstown Chapter 30 HF Lenz employer thank you, Decarb DL2022-03-28 El Paso Chapter social event - Top Golf 1 89 Fabulous event, lots of interaction, support and sponsorship2022-03-29 El Paso BOG and Chapter meetings 2 29 El Paso, BOG and Chapter mtg. Society theme2022-03-30 Albuquerque Chapter 1 8 BOG meeting, Chapter, Society Theme

2022-03-31 Pike's Peak, Employer visits, Meet & Greet 5 52 CTAE, M&E, McShea, Plant (engineers), Chapter meet & greet

Totals 30 1 638 61April

2022-04-01 Rocky Mountain BOG and Chapter 2 45 Rocky Mountain, McShea, CTAE, M&E2022-04-04 Madison Chapter, Epic/County/City/UW Meeting, Chapter meeting 2 47 26 Chapter meeting, Society them, also AEDG Overview2022-04-05 Illinois Chapter 2 88 BOG, Chapter - Scholarships, Decarb2022-04-06 Wisconsin (Milwaukee) Chapter 1 42 ChW Systems for YEA 1&2, Society theme2022-04-07 NE Wisconsin Chapter Visit 1 22 Social hour, Society Theme2022-04-08 Minnesota Chapter, Chapter meeting and YEA/Student Event 2 70 Decarb, then skydiving with students and YEA2022-04-12 PEI Chapter 1 21 Decarb 2022-04-13 La Crosse Area Chapter 50th Anniversary 1 46 Pres thoughts, Trivia MC

2022-04-14

Region XIII Chapter, virtual presentations instead of Regional travel (changed due to Covid) Chapters all represented: Taiwan, Hong Kong, Malaysia, Thailand, Indonesia, Japan, Singapore, South Korea, Macao, Philippinwa) 3 100

DL presentations, Decarb (99), AEDG Overview (100), Chilled water system decisions (91), Open Q&A, about 70

2022-04-18 Puget Sound Chapter 2 38 Sponsor/Principle lunch, Eve happy hour, Society Theme

2022-04-19 British Columbia Chapter 5 101 39

Breakfast sponsor, AME ASHRAE benefits, Integral - decarb discussion (55 in person, 19 virtual), Fortis BC thanks, fundraising. Chapter decarb preso

2022-04-20 Saskatoon and Regina Chapters 2 51Saskatoon - BO VPF DL (13), Regina G, Student Capstones, Society Theme.

2022-04-21 Southern Alberta (Calgary) morning Chapter get-together 1 17 Society theme - social

2022-04-26 April 26-28. Sponsor visits with Fisair, Commtech, Trox, Chapter Student Branch and Reception 4 101

Sponsors: Fisair (including factory visit, Commtech, Trox (including factory visit), Chapter meeting - Awards Ceremony &Society Theme. Very good attendance and enthusiasm

2022-04-29 Portugal Chapter Visit - Porto 2 103Chapter and Student Branch Presentation on decarbonization (63), Chapter dinner with recognition and students

Totals 27 4 892 65May

2022-05-03 Hellenic (Greece) Chapter Events 5 189

AHI Carrier (5), Mitsubishi Electric (3), University student presentation (130) and meeting with professors (3), Chapter/Sponsor event (48),

2022-05-04 IAQ 2020 introductory welcome and remarks 1 94

2022-05-09 ASHRAE Podcast - 50% Hospital AEDG 1 With Tim Peglow, MD Anderson2022-05-10 Interview with Lynne Brandon, Southerphc.com (southeast U.S.) contractors2022-05-10 Colombia Chapter / ACAIRE virtual presentation 1 72 High Performance Chilled Water Systems

2022-05-16 London and Southeast Chapter, CIBSE 2 46 17CIBSE: President Kevin Mitchell, CEO Ruth CarterChapter event at London South Bank University

2022-05-17 Midlands students and university 2 27 2

Loughborough University: Presdient Nick Jennings and Vice Dean Malcolm CookStudent presentation, Q&A and interaction

2022-05-18 Midlands events 1 35 10All day job fair, sponsor appreciation, student appreciation, Society theme

2022-05-19 Ireland BOG meeting and dinner 1 8 Great year and discussion on 2021-22 and future plans

2022-05-20 Ireland Chapter Events 4 31

University of Dublin student branchASHRAE / CIBSE Joint mentorship programMeeting with immediate past CIBSE President Kevin KellyJoint IRI/ASHRAE presentation - high Perf ChW systems

2022-05-21 REHVA Dinner 1 752022-05-22 REVHA Plenary Session 1 230 Some ASHRAE Members2022-05-23 REHVA Presidents Dinner 1 39 Some ASHRAE Members2022-05-24 REHVA presentation and meeting 1 302022-05-30 Montreal Chapter 2 38 24 Masters HVAC Distributors (24), Greetings for sustainability2022-05-31 Ottawa Valley Chapter 1 1 Ministry of Sustainability, AShRAE overview

Totals 20 5 540 428June

2022-06-01 Halifax 1 20 Society theme2022-06-02 Halifax Sustainability Committee 1 4 9 Halifax Environment and Sustainable Standing Committee2022-06-02 Toronto 1 25 Toronto BOG + Meet & Greet

2022-06-06 New Jersey Chapter 2 42 BOG, then Chapter meeting Society Theme2022-06-07 Twin Tiers Chapter 1 90 15 RP fundraiser2022-06-08 Rochester Chapter 2 52 Sponsor/leader gathering; Boat cruise with Chapter2022-06-09 Niagara Frontier Chapter 4 72 Leadership meeting, Tour, Cannon Design, YEA event

2022-06-10 Niagara Frontier Chapter 1 26 4 University of Buffalo building tours, Grow house, earthquake lab

2022-06-11 Mumbai Chapter installation 1

2022-06-12 Hawaii Chapter Presentation 1 24 Society theme update

2022-06-17 RAL, Danube Chapter DL 2 RAL Student meet up; Danube Chapter DL

2022-06-24 Toronto Chapter 100th Anniversary 1

2022-06-25 Annual Meeting Plenary Session 1

Totals 12 7 355 28

Developing plans for the President to spend at least a week in each Region

• Advantages• Record in-person Chapter events (94)• Many additional in-person meetings with

sponsors, student branches, employers• Ability for grassroots Members to share

directly with the President• Improved Member-to-Member

Connections• High Chapter enthusiasm, appreciation

and engagement• Encouraged some Chapters to hold their

first in-person event• Reduced flight costs• Regional leadership also visited Chapters• Reduced number of “zero-visit”(since

2015) Chapters from 89 to 51• Virtual visits can still augment in-person

• Challenges• Reduced opportunities for spontaneous

or “one-off” events• Come chapters had to switch meeting

dates and times• DRC time and effort to plan and

coordinate• Initial planning time increased• If the planned week is missed, it’s very

hard to reschedule (may not be differentthan previous years)

* = New Member Note: Appointments determined to be in conflict with applicable Rules of the Board for membership qualifications or committee composition are subject to

change unless appropriate waivers of the rules are obtained.

Updated June 15, 2022

2021-22 Committee Appointments & Election Reference

Committees Reporting to Board of Directors BOD ExO = Ex Officio Board of Directors, CO = Coordinating Officer, DAL = Director-at-Large, RAL = Region-at-Large, Mbr = Member, RMCR = Region

Members Council Representative, NVM = Non-voting Member

Audit Committee Building Energy Quotient Development Committee

Ken Fulk, Chair Doug Zentz Eileen Jensen* Craig Wright, Staff Liaison

Robert Risley, Chair Chris Balbach, Vice Chair Michael Deru Trent Hunt* Charles Eley Daniel Redmond Mahroo Eftekhari Anoop Peediayakkan John Constantinide, Consultant Tim McGinn*, CO Lilas Pratt, Staff Liaison

Jim Wolf, Chair Tiffany Bates Abruzzo, Vice Chair Mike Beda, Life Members Club Jeff Gatlin, Scholarship Trustee Dave Branson, College of Fellows Jaideep Karnik, RP ExCom Matt Rowe, RP ExCom Aakash Patel, RP ExCom* Tom Watson , Foundation ExCom Don Colliver, Foundation ExCom Bill Harrison, Foundation ExCom Edgar Moneta, Member-at-Large Bogi Setty, Member-at-Large* Bill McQuade, Member-at-Large* Sarah Maston, CO* Kim Mitchell, Chief Development Officer Dustin Mason, Development Manager

Finance Committee Planning Committee Society Rules Committee

Ginger Scoggins, Chair* Doug Cochrane Michael Cooper Bill Dean Tim McGinn, VP* Dennis Knight Bill McQuade Don Brandt, VP Craig Wright, Staff Liaison

Bill Klock, Chair Heather Platt Gulledge, Vice Chair David Arnold Ahmed Alaa Blake Ellis Stephanie Kunkel Tom Lawrence Wade Conlan* Andres Sepulveda * Trent Hunt Vanessa Friedberg Mark Miller Dunstan Macauley, CO* Jeff Littleton, NVM, EVP Stephanie Reiniche, Staff Director* Chandrias Jolly, Staff Liaison

Doug Fick, Chair Ken Cooper, Vice Chair Ronald Gagnon * Mike Bilderbeck Bert Philips Adrienne Thomle* Don Brandt, CO* Chandrias Jolly, Staff Liaison


* = New Member Note: Appointments determined to be in conflict with applicable Rules of the Board for membership qualifications or committee composition are subject to change unless appropriate waivers of the rules are obtained.

Committees Reporting to Members Council

Chapter Technology Transfer Committee Communications Committee Conferences & Expositions Committee

Mohammad Al Tassi, Chair Daniel Robert, Vice Chair Andrew Reilman, Vice Chair Frank Rivera (I)* Daniel J. Redmond (II) Matthew Archey (III) Chris Adams (IV) Arunabha Sau (V) Elizabeth Zakelj (VI) Grant Page (VII) Ken Shifflett (VIII)* Abigail Brophy (IX)* Tyler Bradshaw (X)* Janice Peterson (XI) Thaigo Portes (XII) * Renjie Jerry Huang (XIII) Mahroo Eftekhari (XIV) Ahmad Saleh Nour (RAL) John Constantinide, Chap. Progs. Coord. Heric Holmes, Web Broadcast Coord. Ashish Rakheja, BOD ExO Farooq Mehboob, CO* Rhiannon Masterson, Staff Liaison

Karine Leblanc, Chair Jessica Mangler, Vice Chair Anuj Gupta Eleazar Rivera Richard Kimbal Thursten Simonsen* Nikolaos Spiridonos Giannitsanos Daniel Bourque* Ashish Rakheja, BOD ExO Farooq Mehboob, CO* Joslyn Ratcliff, Staff Liaison

Vikrant Aute, Chair Christine Reinders Caron, Vice Chai Kristin Cetin Nohad Boudani Rafi Karim* Robert L. Cox Gary C. Debes Anoop Peediakalyan Marites Calad Suzanne LeViseur* Erik Sanchez* Som Shrestha Rupesh Iyengar Steve Idem George (Billy) Austin Alekhya Kaianathbhatta* Maggie Moninski Bert Philips Scott B. Peach Andy Cochrane Davide Ziviani* Lina Maged * Ahmed Abdel Salam* Raul Simonetti* Marianna Vallejo Brian Fronk* Devin Abellon, BOD-Ex-O Farooq Mehboob, CO* Tony Giometti, Staff Liaison

Government Affairs Committee Honors and Awards Committee

Membership Promotion Committee Chad Smith, Chair Darryl Boyce, Vice Chair* Bryan Holcomb, Members Council Rep.* Cindy Callaway, PubEd Council Rep.* George Austin, Tech Council Rep.* Sheila Hayter, Member-at-Large Meghan McNulty, Member-at-Large Mike Wolf, Member-at-Large* Thomas Reyes (I) Mike Genin (II)* RJ Hartman (III)* Tim Ashby (IV) Louis Van Belle (V)* Beth Tomlinson (VI)* Jess Gardner (VII)* Damon McClure (VIII)

Nicolas Lemire, Chair Isabelle Lavoie, Vice Chair Dan Rogers * Alyse Falcolner Jorge Eduardo Donoso Tom Phoenix Ben Leppard Dan Dettmers Ng Yong Kong Mohammed Abass Sajid * Adam Davis* Devin Abellon, BOD ExO* Farooq Mehboob, CO* Rhiannon Masterson, Staff Liaison

Jonathan Smith , Chair Genevieve Lussier, Vice Chair Daniel Chudecke, Vice Chair Jason R Urso (I) John Molnar(II) Rob Druga (III) Timothy G. Cannon (IV)* Julia Call (V) Fiona Martin (VI)* Steve Grant (VII)* Ana Cecilia Garay-Chaparro (VIII) Daniel C. Russell (IX) Nicolas Rosner (X)* Louise G. McKenzie (XI) Esteban Baccini (XII) Sam C.M. Hui (XIII)

* = New Member Note: Appointments determined to be in conflict with applicable Rules of the Board for membership qualifications or committee composition are subject to change unless appropriate waivers of the rules are obtained.

Government Affairs Committee Cont’d Andrea L. Phillips (IX) Colin E. Laisure Pool (X) Daryl Glen Collerman (XI) Timothy Theriault (XII)* Yew T.A. Sin (Albert)(XIII) George Pantelidis (XIV) Gian Chand Mogdil (RAL) Sonya Pouncy, Commun. Coord.* Ken Fulk, BOD ExO* Ginger Scoggins, CO* Alice Yates, Staff Liaison

Membership Promotion Committee Cont’d Triantafyllos Triantafyllopoulos (XIV) Nitin Naik (RAL) Robin Bryant, BOD ExO* Farooq Mehboob, CO* Daniel Gurley, Staff Liaison

Research Promotion Committee

Student Activities Committee Young Engineers in ASHRAE Committee

Jaideep Karnik, Chair Matt Rowe, 1st Vice Chair Aakash Patel, 2nd Vice Chair Lester Pereira, 3rd Vice Chair Heather Schopplein, 4th Vice Chair Andrew E. Manos (I) Ibrahim Semhat (II) Laura Petrillo-Groh (III)* Valarie B. Simmons (IV) Paul Fernandez (V)* Haley Goslinga (VI) Christine Keltner (VII) Chris Dolan (VIII)* Dahl Carmichael (IX)* Kevin Baldwin (X)* John Farley (XI)* Tulia I. Rios (XII) Suei Keong Chea (XIII) Daniel Coakley (XIV) Adeeba Mehboob (RAL) Kishor Khankari, BOD ExO* Farooq Mehboob, CO* Julia Mumford, Staff Liaison

Jared Larson, Chair Mai Anh Dao, Vice Chair Chonghui Lui (I) Elizabeth Primeau (II)* Sam James Tescarella (III) Adam Blake Parker (IV) Bob Snow (V)* Jane Elizabeth Opoien (VI) Nancy McBee (VII)* Pam Duffy (VIII) Shaun Nienhueser (IX) Kellie Huff (X) Tracy McKeon (XI) Walter Lenzi (XII) Fu Jen Wang (XIII)* Aleksandar Andjelkovic (XIV) Ade Awujoola (RAL) Dennis O’Neal, Accred. Rep/ABET Board Mansour Zenouzi, Accred. Rep/ABET EAC Robert Bittle, Accred.Rep/ABET ETAC Robin Bryant, BOD, ExO* Mick Schwedler, CO* Katie Thomson, Staff Liaison

Shona O'Dea, Chair Madison Schultz, Senior Vice Chair Baki Cvijetinovic, Junior Vice Chair Elizabeth Jedrlinic (I)* Alekhya Kaianathbhatta (II) Carrie Anne Monplaisir (III) Kimberly Pierson (IV) Zach Alderman (V)* Mallory L. Schaus (VI) Robert Hangen (VII) Marisa Kamstra (VIII)* Jessica J. Renner (IX) Elise Kiland (X) Cailin MacPherson (Noll) (XI) * Bruno Cerqueira Martinez (XII) KokZhen Law (XIII) Isabel Sarmento (XIV) Eman Mamdouh (RAL) Drew Samuels, Member-at-Large * Chris Krieps, Member-at-Large * Mai Ah Dao, Student Activities. Liaison * Daniel Chudecke, Membership Promotion Liaison* Ron Gagnon, BOD ExO* Farooq Mehboob, CO* Jeanette McCray, Staff Liaison

* = New Member

Committees Reporting to Publishing and Education Council

Certification Committee Historical Committee Training and Education Committee Kurt Monteiro, Chair Kimberly Cowman, Vice Chaiir Nick Armstrong* Mohammed B. Anbari Badri Patel* Suz Ann M. Arroyo Rachel Stuckey* Grant Page R. Lee Millies Rodrigo Arias* Kevin P. White Mark Tome, BOD ExO* Don Brandt, CO* Tim Kline, Staff Liaison

Spencer Morasch, Chair Nissun Feiner, Vice Chair Atilla Biyikoglu Tom Pollard* Wei Sun * Glenn T. Remington Norm Grusnick* Steve Marek, BOD ExO* Don Brandt, CO* Julia Harr, Staff Liaison

Keith Reihl, Chair Jim Vallort, Vice Chair, Planning Jesse Fisher, Vice Chair, Operations Ashley Weekly* Tahir Raza* Michael J. Langton Cheng Wee Leong David B. Meredith Jason Alfonso Theresa Schroeder Andrew M. Sneed Kimberly Pierson Randy Schrecengost, BOD ExO* Don Brandt, CO* Karen Murray, Staff Liaison

Publications Committee Adeeba Mehboob, Chair Gerardo Alfonso, Vice Chair Vinay Ananthachar Karen C. Thrasher Luca F. Stefanutti Cameron Labunski Atilla Biyikoglu* Javier Korenko* George Pantelidis* Rob Hoadley* Megan Tosh* Abdel Darwich Kelly Cramm, BOD ExO* Don Brandt, CO* Cindy Michaels, Staff Liaison

* = New Member

Committees Reporting to Technology Council

Environmental Health Committee

Refrigeration Technology Committee for Comfort - Process - Cold Chain Residential Buildings Committee

Luke Leung, Chair Nick Clements, Vice Chair Brendon Burley Junjing Yang Bill Bahnfleth, Past Standards Jon Cohen Karel Kabele Clareesa Lucas Stephanie Taylor Wayne R. Thomman Don Weekes, Past RAC * Marwa Zaatari, Past TC Chair * Mark Ereth, Health Professional* Linda Lee * Corey Metzger * Rick Hermans, BOD ExO* Tim McGinn, CO* Steve Hammerling, Staff Liaison

Dustin Lilya, Chair Steve Kujak, Vice Chair Ahmed Olaa Martin Dieryckx Harshal Surange Charles C. Hon Carlos Mitroga Ayman Taha Hussein Eltalouny Didier Coulomb Roberto Aguilo* Kashif Nawaz* Nicole Dunbar* Wade Conlan, BOD ExO* Tim McGinn, CO* Mike Vaughn, Staff Liaison

Richard Karg, Chair Bill Healy, Vice Chair Steve Baden Roy R. Crawford Bjarne Olesen Mark Lawrence J. Stephen Saunders Pat Graef * Chandra Sekhar* Steven Emmerich* Carol Marriott* Rachel Romero* Mike Blanford* Adrienne Thomle, BOD ExO* Tim McGinn, CO* Lilas Pratt, Staff Liaison

* = New Member

For Information Only Members Elected to Committees

Standards Committee Research Administration Committee

Technical Activities Committee

Rick Heiden, Chair Susanna S. Hanson, Vice Chair Mike Gallagher (22) Charles S. Barnaby (22) Robert B. Burkhead (22) Lawrence J. Schoen (22) Russell C. Tharp (22) Dennis Knight (22) Craig P. Wray (22) Thomas E. Cappelin (23) Douglas D. Fick (23) Srinivas Katipamula (23) Essam Eldin Khalil (23) Cesar Lim (23) Steven C. Sill (23) Christian R. Taber (23) Gerald Kettler (24) David (Dave) Robin (24) Jay Kohler (24) Jim Lutz (24) Julie Majurin (25)* Larry Markel (25)* Gwelen Paliaga (25)* Justin Prosser (25)* Margaret Mathison(25)* Patricia Graef (25)* Paul Lindahl (25)* William F. Walter (25)* Jaap Hogeling, BOD ExO Tim McGinn, CO* Connor Barbaree, Staff Liaison

Mike Pouchak, Chair Omar Abdelaziz, Vice Chair William Murphy (22) Christopher Seeton (22) Paolo Tronville (22) Ahmed Kashef (23) William J. Hutzel (23) Lorenzo Cremaschi (23) Chee Sheng Ow (23) Jin Jin Wen (24) Stefan Ebel (24) Natascha Milesi-Ferretti (24) Roland Charneux (25)* James Bogart (25)* Tyler Glesne, BOD ExO* Tim McGinn, CO* Michael Vaughn, Staff Liaison

Larry Smith, Chair Craig Messmer, Vice Chair Vance Payne (22) Stuart Dols (22) Charles Henck (23) Victor Goldschmidt (22) Jon J. Cohen (23) James Bennett (23) Kevin B Mercer (23) Brad Cochran (24) Satheesh Kulankara (24) Kevin Marple (24) Douglas Reindl (25)* David Meredith (25)* Daniel Dettmers (25)* Corey Metzger (25)* Richard Hermans, BOD ExO Tim McGinn, CO* Steve Hammerling, Staff Liaison

* = New Member

For Information Only Members Elected to Committees (Continued)

Handbook Committee

Subcommittee for 2022 Refrigeration Handbook

Subcommittee for 2023 HVAC Applications Handbook

Michael Patton, Chair David Scott Fisher, SubC. Chair Harris Sheinman, SubC. Chair David Scott Fisher, Vice Chair Frederick W. Betz Eric W. Adams Carlos Alberto Brignone Brian C. Krafthefer Brian A. Fricke Gusaran D. Mathur Scott E. Seigel Kashif Nawaz Nicholas D. Schockley Joseph Sanders Subcommittee for 2024 HVAC Systems and Equipment Volume Handbook

Subcommittee for 2025 Fundamentals Handbook

Joseph Furman, SubC. Chair Stephanie Mages, SubC. Chair* Derek Crowe Sonya Pouncy* Nicolas Lemire Caroline Calloway* Ahmed A. Medhat Frederich Granzow* Satish Iyengar Marija Todorovic* Chee Sheng Ow Jeff Boldt* Chris Gray, BOD ExO* Don Brandt, CO* Heather Kennedy, Staff Liaison

* = New Member

For Information Only Members Elected / Appointed to Councils

Members Council

Publishing and Education Council

Technology Council

Farooq Mehboob, Chair, President-Elect Ginger Scoggins, Vice Chair, Treasurer* Devin Abellon, Mbr., Director (22) Ken Fulk, Mbr, Director (22)* Robin Bryant, Mbr., Director (22)* Kishor Khankari, Mbr., Director (22)* Ronald Gagnon, Mbr., Director (22)* Ashish Rakheja, Mbr., Director (22) Charles J. Bertuch, RMCR (I) (24)* Danny Castellan, RMCR (II) ( 24)* Sherry Abbott-Adkins, RMCR (III) (24)* Bryan Holcomb, RMCR (IV) (22) James A. Arnold, RMCR (V) (22) Eric Sturm, RMCR (VI) (22) Scott Peach, RMCR (VII) (23) Joseph Sanders, RMCR (VIII) (23) Kevin Amende, RMCR (IX) (23) Burton Wright , RMCR (X) (23) Rob Craddock, RMCR (XI) ( 24)* Nathaniel Boyd RMCR (XII) (22) Wei Dong Wang, RMCR (XIII) (22) Ioan Siliviu Dobosi, RMCR (XIV) (23) Mohamed Basel Anbari, RMCR (RAL) (24)* Joyce Abrams, Staff Liaison

Don Brandt, Chair, Vice President Dunstan Macauley, Vice Chair, Vice President Kelley Cramm, Mbr., Director (22) Mark Tome, Mbr., Director (22)* Chris Gray, Mbr., Director (22)* Randy Schrecengost, Mbr., Director (22) * Steve Marek, Mbr., Director (22)* Suzanne LeViseur, Mbr., Past Cert. (24) Cindy Callaway, Mbr., Past Handbook (23) * Jason Alphonso, Mbr., Past Train. and Educat. (21) Mark Fly, Mbr., Past Publications (23) * Mark Owen, Staff Liaison

Tim McGinn, Chair, Vice President Sarah Maston, Vice Chair, Vice President Tyler Glesne, Mbr., Director (22) Wade Conlan, Mbr., Director (22) Adrienne Thomle Mbr., DAL (22) Richard Hermans, Mbr, DAL (22) Jaap Hogeling, Mbr, DAL (22) Paul Francisco, Mbr, Past Standards (24) David Yashar, Mbr, Past RAC (23) George W. Austin, Mbr, Past DRC (22) Krishnan Gowri, Mbr, Past TAC (22) Heather Platt Gulledge, Mbr-at-Large (22) Chris Phelan, Mbr-at-Large (24) Wei Sun, Mbr-at-Large, (23) Stephanie Reiniche, Staff Liaison

(In addition to the above voting members, this council includes chairs of committees

reporting to the council as non-voting members, a Planning Committee liaison, and a Developing Economies consultant.)

(In addition to the above, this council includes chairs of Committees reporting to the council as

voting members ( excluding the Historical Committee Chair) and Vice-Chairs as non-voting members, a Planning Committee liaison, and a

Developing Economies consultant.)

(In addition to the above voting members, this council includes chairs and vice chairs of committees reporting to the

council as non-voting members, a Planning Committee liaison, and a Developing Economies consultant.)

* = New Member

For Information Only 2021-22 Nominating Committee

Darryl Boyce, Chair Chuck Gulledge, Vice Chair

Region Members Region Alternates (Selected by Regions) I Joseph L. Furman I Richard E. Vehlow II Nicolas Lemire II Isabelle Lavoie III Daniel Pettway III James Grant

IV Andrew L. Cochrane Jimmy Leonida 1/18/2022 IV

Jimmy Leonida Chuck Curlin, 1/18/2022

V Rick Zbin V Lee Milllies VI Mark Miller VI Fiona Martin VII Kay Thrasher VII Mike Bilderbeck VIII Mark Fly VIII Chris Ahne IX Jonathan Smith IX Trent Hunt X Marites Calad X Cindy Moreno XI Jeff Hurd XI Greg Fluter XII Daniel Rogers XII Javier Korenko XIII Dominador G. Castro, Jr. XIII Han Guan Den Low XIV Eduardo A B Maldonado XIV Bratislav Blagojevíc RAL Krishnan Viswanath RAL Mohammad A Sajid

Members

Alternates

(Elected by BOD) Julia Keen - IX Karine Leblanc - X Timothy C. Dwyer - XIV Douglas Fick - V Erich Binder - XI Edward Tsui - XIII T. David Underwood - II Francis A. Mills - XIV John Nix - XII Spencer Morasch - I Jennifer Isenbeck - XII Darcy Carbone - I Thomas E. Watson- III Jennifer Leach - III Dennis Wessel - V Nohad Boudani - RAL Candace DeVaughn, Staff Liaison

ASHRAE Simplified Rules of Order – Quick Reference

Guiding Principles: • Quorum is required before business can be conducted.• Everyone has the right to participate in discussion if they wish before anyone may

speak a second time.• Everyone has the right to know what is going on at all times. Only urgent matters may

interrupt a speaker.• Only one thing (motion) can be discussed at a time.

A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the president of the board, any member can introduce a motion when no other motion is on the table. A motion requires a second to be considered. If there is no second, the matter is not considered. Each motion must be disposed of (passed, defeated, tabled, referred to committee, or postponed indefinitely).

How to do things:

You want to bring up a new idea before the group. After recognition by the president of the board, present your motion. A second is required for the motion to go to the floor for discussion, or consideration.

You want to change some of the wording in a motion under discussion. After recognition by the president of the board, move to amend by

• adding words,• striking words or• striking and inserting words.

You like the idea of a motion being discussed, but you need to reword it beyond simple word changes. Move to substitute your motion for the original motion. If it is seconded, discussion will continue on both motions and eventually the body will vote on which motion they prefer.

You want more study and/or investigation given to the idea being discussed. Move to refer to a committee. Try to be specific as to the charge to the committee.

You want more time personally to study the proposal being discussed. Move to postpone to a definite time or date.

You are tired of the current discussion. Move to limit debate to a set period of time or to a set number of speakers. Requires a 2/3rds vote.

You have heard enough discussion. Move to close the debate. Also referred to as calling the question. This cuts off discussion and brings the assembly to a vote on the pending question only. Requires a 2/3rds vote.

You want to postpone a motion until some later time. Move to table the motion. The motion may be taken from the table after 1 item of business has been conducted. If the motion is not taken from the table by the end of the next meeting, it is dead. To kill a motion at the time it is tabled requires a 2/3rds vote. A majority is required to table a motion without killing it. You believe the discussion has drifted away from the agenda and want to bring it back. “Call for orders of the day.”

You want to take a short break. Move to recess for a set period of time.

You want to end the meeting. Move to adjourn.


ASHRAE Simplified Rules of Order – Quick Reference

You are unsure the president of the board announced the results of a vote correctly. Without being recognized, call for a “division of the house." A roll call vote will then be taken.

You are confused about a procedure being used and want clarification. Without recognition, call for "Point of Information" or "Point of Parliamentary Inquiry." The president of the board will ask you to state your question and will attempt to clarify the situation.

You have changed your mind about something that was voted on earlier in the meeting for which you were on the winning side. Move to reconsider. If the majority agrees, the motion comes back on the floor as though the vote had not occurred.

You want to change an action voted on at an earlier meeting. Move to rescind. If previous written notice is given, a simple majority is required. If no notice is given, a 2/3rds vote is required. Executive Session. Discussion of an issue of sensitive, proprietary or personal in nature.

Unanimous Consent: If a matter is considered relatively minor or opposition is not expected, a call for unanimous consent may be requested. If the request is made by others, the president of the board will repeat the request and then pause for objections. If none are heard, the motion passes.

• You may INTERRUPT a speaker for these reasons only:

o to get information about business –point of information to get information about rules– parliamentary inquiry

o if you can't hear, safety reasons, comfort, etc. –question of privilege o if you see a breach of the rules –point of order o if you disagree with the president of the board’s ruling –appeal o if you disagree with a call for Unanimous Consent –object

Order of Precedence of Motions The rules are in descending order of importance. A rule higher in the table takes precedence over one lower in the table. Implication is that everything takes precedence over the main motion on the floor.

Rule

Must Be

Seconded

Open for

Discussion

Can be

Amended


Pass


Adjourn (End meeting) X Majority Recess X X Majority Table X Majority Close Discussion X 2/3 rds X Limit Debate X X 2/3 rds X Postpone to a later time (##) X X X Majority X Refer to Committee X X (+) X Majority X Kill a Motion X Majority X Amend Motion (* #) X X Majority X Postpone Indefinitely (**) X X X Majority X Main Motion X X X Majority X (#, ##, *, **,+) See full Rules of Order for explanation of symbols

M E M O R A N D U M

DATE: June 17, 2022

TO: Board of Directors Standards Committee

FROM: Connor Barbaree

SUBJECT: List of potential standards, guidelines, and addenda to be considered during the 2022 ASHRAE Annual Meeting

Attached are analysis sheets for standards, guidelines, and addenda that may be presented to Standards Committee and the Board for publication approval during the upcoming meeting. The analysis sheets are sent in advance of the meeting to provide information in preparation for voting on withdrawal or publication of proposed documents.

If you have a question about the unresolved comments on a publication draft or the attempts to resolve the comments please contact me to view an electronic copy of this documentation, at: [email protected], 678-539-1125.

Please note the following important information regarding the analysis sheets: • Analysis sheets are included only for those publications having unresolved public review commenters

and/or negative PC votes.• PASA require only those publications with unresolved objectors and/or those where legal action has

been threatened to come forward to the Board for approval.• PASA changes approved by ANSI and the ASHRAE Board of Directors allow documents with no

unresolved objectors to be processed by staff for publication and reported to Standards Committeeand the Board of Directors. These include the following:

a. ANSI/ASHRAE Addenda mm d, n, o, and r to ANSI/ASHRAE Standard 15-2019, SafetyStandard for Refrigeration Systems

b. ANSI/ASHRAE Standard 15.2-2022, Safety Standard for Refrigeration Systems inResidential Applications

c. ANSI/ASHRAE addendum a to ANSI/ASHRAE Standard 41.1-2020, Standard Methodsfor Temperature Measurement

d. ANSI/ASHRAE addendum b to ANSI/ASHRAE Standard 41.10-2020, StandardMethods for Refrigerant Mass Flow Measurement Using Flowmeters

e. ANSI/ASHRAE Addendum g to ANSI/ASHRAE Standard 55-2020, ThermalEnvironmental Conditions for Human Occupancy

f. ANSI/ASHRAE Addendum i to ANSI/ASHRAE Standard 62.1-2019, Ventilation andAcceptable Indoor Air Quality

g. ANSI/ASHRAE Addenda h, and L to ANSI/ASHRAE Standard 62.2-2019, Ventilationand Acceptable Indoor Air Quality in Residential Buildings

h. ANSI/ASHRAE/IES Addenda bf, bw, bz, cb, ce, cf, cg, ci, and cj to ANSI/ASHRAEStandard 90.1-2019, Energy Standard for Sites and Buildings Except Low-RiseResidential Buildings

i. ANSI/ASHRAE/ICC/USFBC/IES addenda g, and j to ANSI/ASHRAE/ICC/USGBC/IESStandard 189.1-2020, Standard for the Design of High-Performance Green BuildingsExcept Low-Rise Residential Buildings


mailto:[email protected]

• Due to ANSI requirements, only commenter information for the last full public and any subsequent ISC1 public reviews on the analysis sheets are provided.

• Information regarding comments reflects on-time comments only. • In compliance with ANSI requirements, the Project Committee (PC) vote states the vote tallies for

yes-votes, no-votes, no-votes without comments, abstentions, and unreturned letter ballots. Votes for Standards Committee do not require this information.

1 ISCs are “independent substantive changes” to a previous public review draft. In an ISC only the marked-up changes are open for comment.

ANALYSIS SHEET

RECOMMENDATION TO BOARD OF DIRECTORS FOR APPROVAL TO PUBLISH PROPOSED STANDARD/GUIDELINE/ADDENDUM

1. Designation: BSR/ASHRAE/IES Addendum ac ANSI/ASHRAE/IES Standard

90.1- Energy Standard for Buildings Except Low-Rise Residential Buildings

2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): March 5, 2021 to April 4, 2021

2nd Public Review (ISC): December 3, 2021 to January 2, 2021 3rd Public Review (ISC): March 11, 2022 to April 10, 2022

5. Comments Received: 1st Public Review: 3 comments from 2 commenters

2nd Public Review (ISC): 0 comments 3rd Public Review (ISC): 0 comments

6. Unresolved Comments: 1st Public Review: 1 Unresolved Comment

2nd Public Review (ISC): 0 Unresolved Comments 3rd Public Review (ISC): 0 Unresolved Comments

7. PC Approval Vote: 37-0-0-1-7

(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 1 – There is one unresolved negative commenter, Glenn Heinmiller. 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: This addendum adds power and control requirements for casino

gaming areas and parking garage daylight transition lighting, while adding an exception to the requirements for germicidal UV lighting that supports a healthy indoor environment.

11. Summary of Unresolved Comments and Negative PC Votes:

Mr. Heinmiller is unresolved based on removing the previous exemption for parking garage daylight transition lighting. He indicated some concerns about the LPA assigned for this application being misapplied to other parts of a garage and questioned the compatibility with IES standards. As an unresolved objector, Mr. Heinmiller should be offered the right to appeal.

12. Summary of PC Response Unresolved Comments and Negative PC Votes:

The committee responded that IES recommended practices informed the LPA that is being designated for parking garage daylight transition zones. Also, the provision will provide flexibility compared to the exception which would have limited the area in which transition lighting could be used. Finally, there is no reason to interpret this provision as being available for any other purpose besides what is indicated in the table.

13. Galley Status: The Chair has approved the galleys. Addendum ac – Lighting Power Exceptions

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum am ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): September 24, 2021 to November 8, 2021

2nd Public Review (ISC): March 11, 2022 to April 25, 2022 5. Comments Received: 1st Public Review: 6 comments from 5 commenters

2nd Public Review (ISC): 1 comment 6. Unresolved Comments: 1st Public Review: 1 Unresolved Comment

2nd Public Review (ISC): 0 Unresolved Comments 7. PC Approval Vote: 37-2-1-2-3

(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 2 – There are two unresolved negative voters – Ernie Conrad

(BOMA) and Steve Rosenstock. Mr. Rosenstock is also a negative commenter.

9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: This addendum updates exterior lighting power density (LPD) values

to reflect improvements in LED technology and more efficient practices. It represents a roughly 40% reduction from 90.1-2016 values.


Mr. Rosenstock’s concerns are related to the reduction of lighting that will occur when activity is not sensed. He requested the addition of new language that provided an exception for inclement weather. Mr. Conrad appears to have voted negatively for similar reasons. As unresolved objectors, Mr. Rosenstock and Mr. Conrad (BOMA) should be offered the right to appeal.


The committee responded that these concerns are not entirely founded considering the lights are never fully off and sensors are normally housed in a protected location. Furthermore, technology that operates based on weather is not something that’s available.

13. Galley Status:

The Chair has approved the galleys.

Addendum am – Exterior Lighting

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum av ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): August 3, 2018 to September 17, 2018

2nd Public Review (ISC): March 20, 2020 to May 4, 2020 3rd Public Review (ISC): September 24, 2021 to November 8, 2021 4th Public Review (ISC): March 11, 2022 to April 25, 2022

5. Comments Received: 1st Public Review: 246 comments from 41 commenters

2nd Public Review (ISC): 85 comments from 16 commenters 3rd Public Review (ISC): 10 comments from 4 commenters 4th Public Review (ISC): 0 comments

6. Unresolved Comments: 1st Public Review: 51 comments from 5 commenters

2nd Public Review (ISC): 17 comments from 5 commenters 3rd Public Review (ISC): 3 comments from 2 commenters


(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 13 Total. There were 4 negative commenters only (Huston,

Robinson, Subasic, Zechmeister.) There were 2 negative commenter/committee voters (VanGeem, NAHB). There were 7 negative committee voters-only (BOMA, Brundage, Cino, Humble, Jonlin, Myers, Rosenstock, Ross)

9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: This addendum is a response to ASHRAE Research Project 1365

which found that unaccounted heat flow through the cumulative impact of thermal bridges can increase the annual energy consumption associated with the building envelope. The requirements are being introduced into 90.1 with options to select from different evaluation methods and to allow compliance through either prescriptive or performance (e.g., modeling thermal transmission) measures.


1st Public Review negative voters (BOMA, NAHB, Humble, Myers, Rosenstock, VanGeem): issues raised included addendum too complex, cost effectiveness analysis is lacking, belongs in an above-code document or a separate appendix. Humble specifically cited issues with Section 5.5.5.6 treating fenestration differently from other thermal bridges.

2nd Public Review negative voters: Proposal has not adequately considered ramifications to architecture and wind loading features (Brundage); should be an informative appendix since it reads more like a design guide than mandatory compliance document (BOMA); allowances for uninsulated concrete balconies are a serious roll-back (Jonlin); concerned with complexity, cost, and enforcement (Ross); should be informative until it is better tested and the impacts to constructability and resilience can be determined. Considers use of psi/chi factors to be onerous and that the current proposal discourages the use of shading devices (VanGeem.) 3rd Public Review negative voters (BOMA, NAHB, VanGeem: reiterated earlier responses that these requirements belong in an informative appendix due to ongoing need for refinement and practical testing before adopting as mandatory 4th public review negative voter (VanGeem): disagreed with committee’s decision not to allow ACI/TMS 122.1 as an alternative in Section 5.5.5. Publication negative vote – new negative voter (Cino): agrees that this proposal results in unjustified constructability issues and costs. As unresolved negative voters, BOMA (Conrad), Brundage, Cino, NAHB (Kochkin), Humble, Jonlin, Myers, Rosenstock, Ross, VanGeem should be offered the right to appeal.


Response to 1st Public Review negative voters: the committee generated a 2nd public review ISC draft that addressed numerous concerns raised with respect to the initial proposal. This included the removal of Section 5.5.5.6, Humble’s concern. Response to 2nd Public Review negative voters: Regarding concerns that the new thermal bridging section is lacking adequate guidance and flexibility to make it an appropriate for mandatory compliance: new trade-offs were introduced in the second public review draft to consider buildings designed for greater wind or seismic loads; more specific requirements were introduced in Appendix C to facilitate the use of ComCheck to support enforceability. Response to 3rd Public Review negative voters: The committee decided that thermal bridging should be part of the mandatory requirements and have observed that national codes have been taking steps to do the same. Response to 4th Public Review negative voters: The inclusion of the ACI standard was discussed by Envelope subcommittee but did not gain majority support. It was perceived that there were too many diverging requirements to make it a viable alternative. Summary of 1st PPR comments and responses The 1st PPR of Addendum av received 246 comments from 41 commenters.

After the committee’s comment responses, 51 unresolved comments from 5 commenters remained. The nature of the unresolved comments are summarized below. 1. VanGeem, Huston: various concerns were raised about

limitations this will pose to structural engineers and potential integrity issues. Both commenters were also unresolved about placement of insulation and windows. Committee response indicated that designers seeking greater flexibility can utilize trade-off options in 5.6 or performance-based approaches in Section 11 or Appendix G. Section 5.5.5.5 was also reworked to address structural components that should be uninterrupted by insulation. The second public review draft also attempted to improve balcony requirements that both commenters felt needed attention, and an exception was added to 5.5.5.3 to accommodate blocking for window installation.

2. VanGeem, Huston, Subasic: commenters spoke to an overemphasis on insulation compared to other strategies like more effective use of shading or glazing. Committee responded that existing vertical fenestration requirements already take this into account.

3. VanGeem, Subasic, Zechmeister: questioned why exceptions and definitions were provided for certain materials and not others. This led to the addition of concrete and masonry in Section 5.5.5.5. However, not every permutation of a building design can be explicitly documented.

4. VanGeem, Subasic: Psi and chi factors are difficult to determine. Committee responded that there are sources available to assist in making calculations for values that aren’t listed.

5. VanGeem, Subasic, Huston, Robinson: general concerns about how this will translate to real buildings (and at what cost.) Robinson in particular mentioned ComCheck and how it will accommodate a building that varies from the basic structure that informed the prescriptive requirements. Committee responded that updates to Appendix C have anticipated the need to update ComCheck accordingly.

Summary of 2nd PPR comments and responses The 2nd PPR (ISC) of Addendum av received 85 comments from 16 commenters. After the committee’s comment responses, 17 unresolved comments from 5 commenters remained. The nature of the unresolved comments are summarized below. 1. Subasic, Zechmeister, VanGeem, Robinson: Add an exemption

for wood in Section 5.5.5 Exception 5. Wood structural members with conductivity less than the threshold triggering Exception 5 should not be permitted to penetrate the building insulation. BC Hydro Appendices A and B do consider structural wood to be a thermal bridge, especially bad in colder climates. Comments were rejected based on cost effectiveness concerns.

2. Subasic, VanGeem: Request to reinstate the section on roof overhangs or introduce new requirements explaining how compliance is to be achieved for those components. The response indicated that compliance for overhangs can be handled as for any

large structural members, by including them in the 5.5.5.5 calculation, or by utilizing a trade-off from Section 5.6, 11, or App G. The commenters were unresolved by what they felt was a conflicting response.

3. Subasic, VanGeem: Requested that an exception be added to Chapter 11 and Appendix G so that modeling thermal bridges would not be required for the baseline building. This prevents a conflict with other portions of the standard where the baseline buildings do not consider thermal bridges. The committee responded that the baseline building model relies on a complete picture of the building design, including thermal bridges.

4. Subasic: Deleted Section 5.5.5.6 was helpful and should be reinstated. The committee responded that the section was removed since other trade-offs already exist throughout the standard.

5. Subasic, VanGeem, Robinson: Thermal bridge calculations have not been proven cost effective; California Title 24 study was cited. The calculations are also onerous due to the reliance on values that are difficult to obtain. The committee disagreed with the conclusion about cost effectiveness, with the study having shown 2% whole building energy savings. The analyses done by 90.1 and ASHRAE research project RP-1365 have also shown cost and energy savings. The committee response also stated that California and other parties are waiting for 90.1’s leadership in helping establish the process for addressing thermal bridges, which led to this addendum. One commenter (Subasic) responded that it would be better to focus on curtain walls and limiting WWR to maintain usability of the standard while continuing to reduce energy usage.

10. Subasic, VanGeem: Proposed revision of Equation 5.5.5.5 or deletion until the new methods were attempted on real building projects. Committee responded that the equation was derived by adding typical exterior items to the building prototypes, which ultimately makes compliance more achievable. However, in response to comments, the committee did increase the percentage used in the equation to provide greater flexibility due to variability that is encountered in thermal bridging calculations.

11. VanGeem, Kochkin: Provided similar feedback as their reason statements during voting. The thermal bridging requirements should first be introduced in an informative appendix for two main reasons: 1) the provisions are still in flux and the committee has continued to make major adjustments to the draft since its first public review, and 2) additional feedback is still needed from design, construction, and regulatory professionals to better understand the applicability and usability of the proposed requirements. The majority committee response was not favorable towards relocating thermal bridging to an informative appendix.

Summary of 3rd PPR comments and responses After the committee’s comment responses, 3 unresolved comments from 2 commenters remained. The nature of the unresolved comments are summarized below.

1. Subasic: the prescriptive requirements should first be tested in a non-mandatory (informative) appendix since questions remain about constructability, cost effectiveness, and complexity.

Committee response: members developing this addendum have seen numerous examples of built work incorporating these details; they have also been modeled on the medium office prototype and mid-rise residential prototype, both meeting the 90.1 scalar threshold.

2. Subasic: disagrees with adding to roof R-value requirements in Table 5.5.5.1.2.2.

Committee response: additional roof insulation is one of 6 options available to the designer and the value is based on the prototype model.

3. VanGeem: Add ACI 122.1 as a normative reference and as a third option for meeting the requirements of Section 5.5.5. The committee rejected this addition on the grounds that it contains requirements that are inconsistent with Addendum av and would result in non-uniform stringency between different construction types.

As unresolved negative commenters, Huston, Robinson, Subasic, and Zechmeister should be offered the right to appeal.

13. Galley Status: The Chair has approved the galleys. Addendum av – Thermal Bridging

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum bg ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): December 3, 2021 to January 17, 2022 5. Comments Received: 0 comments 6. Unresolved Comments: 0 Unresolved Comments 7. PC Approval Vote: 37-1-0-2-5

(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 1 – There is one unresolved negative voter, Steve Rosenstock. 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: Addendum bg applies the new TPS (approved and published as

addendum cb) to Sections 8, 9, 10, 11, and Appendix G in order to create consistency throughout the standard.


Mr. Rosenstock is against the application of the new scope to Section 9.1.1.1 as it will now cover lighting that isn’t controlled by the building. He promotes the idea of reverting to the original language (lighting served by the building’s electrical service.) As an unresolved objector, Mr. Rosenstock should be offered the right to appeal.


The committee responded that the changes to Section 9.1.1.1 are aligned with the new scope since Addendum cb introduced a framework for developing site requirements. Utilizing the new scope in this way will capture valuable energy savings.

13. Galley Status:


Addendum bg – LSC Site Systems

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum bj ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): November 5, 2021 to December 5, 2021 5. Comments Received: 1st Public Review: 4 comments from 2 commenters 6. Unresolved Comments: 1st Public Review: 1 Unresolved Comment 7. PC Approval Vote: 37-0-1-2-5

(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 1 – There is one unresolved negative commenter – Casey Harkins 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: This addendum intends to clarify the scoping and applicability of

Appendix A of this Standard. The proposed language is focused on two goals: first, improving the format and hierarchy of provisions to be more understandable and enforceable; and second, updating the alternative options available to 90.1 users for compliance. In addition, the update contains revisions to facilitate the review of calculations, tests, and modeling, including where there was confusion and ambiguity with the application of the +/- R-2 tolerance as used in the current standard Section A1.2.


Mr. Harkins disagrees with requiring code official approval of the calculations made in accordance with Section A1.2 due to the possibility for confusion in certain applications like pre-engineered metal buildings that are specified before inspection. As an unresolved objector, Mr. Harkins should be offered the right to appeal.


The committee responded that the issue with language requiring code official approval was already included in Section A9; the addendum simply relocated it to Section 5. The consensus decision of SSPC 90.1 is that code officials shall make the final determination regarding calculations.

13. Galley Status:


Addendum bj – Appendix A1

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum bq ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): March 11, 2022 to April 10, 2022 5. Comments Received: 0 comments 6. Unresolved Comments: 0 Unresolved Comments 7. PC Approval Vote: 35-2-0-3-5

(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 2 – There are two unresolved negative voters, Steve Rosenstock and

Ernest Conrad (BOMA). 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: This addendum adds a requirement to perform electrical energy

monitoring with separate metering for refrigeration systems where refrigeration accounts for 10% or more of the building load.


Mr. Rosenstock objected due to the absence of additional types of metering beside electrical, particularly fossil fuels. Mr. Conrad stated that he agreed with Mr. Rosenstock and questioned the fact that a scalar analysis was not performed. As unresolved objectors, Mr. Rosenstock and Mr. Conrad should be offered the right to appeal.


Response to Mr. Rosenstock: the comment is out of scope because non-electric energy monitoring is covered in a different location, Section 10. However, the committee agrees that the standard has always been more specific about electric metering than gas and water and would like to see collaboration between the lighting and mechanical subcommittees to address the discrepancy. Response to Mr. Conrad: There is no direct energy savings from monitoring of electrical systems. It is a tool that allows owners and facility managers to help understand their energy usage. It gives them the ability to troubleshoot failures and determine ways to save energy in the future. It helps to maintain the building energy efficiency and performance.

13. Galley Status:


Addendum bq – Electrical Energy Monitoring

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum br ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): March 11, 2022 to April 10, 2022 5. Comments Received: 0 comments 6. Unresolved Comments: 0 Unresolved Comments 7. PC Approval Vote: 34-0-0-4-7

(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 1 – There is one unresolved negative voter, Vladimir Kochkin

(NAHB) 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: Addendum br increases the efficacy threshold for lamps and

luminaires in Section 9.4.3 (Dwelling Units) and proposes new requirements for lighting controls serving the interior and exterior of a dwelling unit.


Mr. Kochkin was a negative voter on the first public review draft because he did not receive access to the cost effectiveness analysis prior to the committee vote. He also questioned whether the values used for the analysis were appropriate. As an unresolved objector, Mr. Kochkin (NAHB) should be offered the right to appeal.


Subsequent to the first public review vote, the 90.1 Lighting subcommittee provided their complete analysis to Mr. Kochkin and the entire SSPC. It demonstrates that it would be cost effective to implement a wide range of lighting options at the new efficacy values; even the lower wattage and higher efficiency options met the scalar limit.

13. Galley Status:


Addendum br – Dwelling Unit Lighting Efficacy

and Controls

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum co ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): March 11, 2022 to April 25, 2022 5. Comments Received: 1st Public Review: 0 comments 6. Unresolved Comments: 1st Public Review: 0 comments 7. PC Approval Vote: 34-0-0-4-7

(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 1 – There is one unresolved negative voter from the first

publication/public review vote: Amy Schmidt (FSC) 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: This addendum introduces new performance requirements for

alterations. Larger retrofit projects are allowed a 5% increase in Building Performance Factor (BPF) relative to new construction, while smaller projects – as defined by the percentage of HVAC, lighting, and envelope items being replaced – are now subject to a new Section G3.3.


Ms. Schmidt’s negative vote was based on concerns that the new requirements could result in greater energy use. As an unresolved objector, Ms. Schmidt should be offered the right to appeal.


The committee did not agree with Ms. Schmidt’s suggestion to include language that ensures retrofits would not contribute to greater building energy use. Appendix G has never demanded that requirement for retrofits; adding this now would be require additional modeling and considerations for how the comparison would be evaluated by a code official.

13. Galley Status:


Addendum co – Appendix G Retrofits

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum cq ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): March 11, 2022 to April 10, 2022 5. Comments Received: 1st Public Review: 1 supportive comment 6. Unresolved Comments: 1st Public Review: 0 comments 7. PC Approval Vote: 29-8-5-1-2

(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 8 – There are eight unresolved negative voters (Cino, Handwork,

Lord, McClendon, Morrison, Myers, Ross, Wallace) 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: This addendum modifies Appendix G to align with changes made to

Section 6, including the removal of equations that should no longer be referenced and the combination of efficiency requirements for PTAC and PTHP of different capacities. This addendum also adjusts how equipment is identified, going from “water-cooled” to “liquid-cooled” to describe displacement and centrifugal chillers in Table G3.5.3


The negative committee votes are based on confusion that could result from the change without clarifying that the efficiency requirements in the Appendix G tables are based on water (Myers, Lord) which could be in the form of a note stating how to handle alternative liquids like glycol (Morrison.) The additional negative voters stated that they agreed with the statements above (Cino, Handwork, McClendon, Ross).


The committee responded that this addendum was generated to create alignment between Appendix G and changes to Section 6 published in Addendum x, a suggestion from the Mechanical subcommittee. A reminder was also provided that the issues raised by the negative voters could be addressed through the CMP process

13. Galley Status:


Addendum cq – Appendix G Water to Liquid

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/IES Addendum t ANSI/ASHRAE/IES Standard


2. Chair: Donald Brundage 3. Cognizant TC: TC 7.6 4. Public Review Dates: 1st Public Review (FULL): April 2, 2021 to May 17, 2021

2nd Public Review (ISC): November 5, 2021 to December 20, 2021 5. Comments Received: 1st Public Review: 9 comments from 8 commenters

2nd Public Review (ISC): 9 comments from 3 commenters 6. Unresolved Comments: 1st Public Review: 0 Unresolved Comments

2nd Public Review (ISC): 7 Unresolved Comments from 2 commenters


(Yes-No-No without comment-Abstain-Ballot not returned) 8. Total # Unresolved Objectors: 8 Total. There were 6 negative voters from PPR1 (BOMA, NAHB,

Damas, Ross, Stoppelmoor, VanGeem); NAHB stated they were resolved in the PPR1 comment report due to changes in PPR2-ISC. There are 2 unresolved commenters (Persily and Weston). There was 1 additional negative PC voter during the publication vote (Houston.)

9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: This addendum requires air leakage testing for buildings less than

10,000 square feet (optional for larger buildings with a continuous air barrier) and requires performance to be 0.35 cfm/ft2 or less.


Persily and Weston disagree with changing the testing threshold from 25,000 to 10,000 square feet. As unresolved commenters, Mr. Persily and Ms. Weston should be offered the right to appeal. The negative PC voters were opposed to the air leakage rate originally proposed in PPR1, 0.3 cfm/ft2. When this was modified to 0.35 cfm/ft2, NAHB became resolved. The other 5 voters did not formally declare they were resolved but 4 of them voted affirmatively for the ISC and final publication. BOMA did not return the ISC or Publication ballot. Houston felt the rate was still too stringent. As unresolved voters, Mr. Conrad (BOMA), Mr. Damas, Mr. Houston, Mr. Ross, Mr. Stoppelmoor, and Ms. VanGeem should be offered the right to appeal.


The SSPC arrived at the final values (10,000 ft2 and 0.35 cfm/ft2) as a compromise based on committee and stakeholder feedback. The committee determined that this provided a more appropriate balance compared to the 25,000 square foot threshold and 0.3 cfm/ft2 leakage rate promoted by the two commenters but opposed by several committee members.

13. Galley Status:


Addendum t – Air Leakage

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/ICC/USGBC/IES Addendum aq

ANSI/ASHRAE/ICC/USGBC/IES Standard 189.1-2020, Standard for the Design of High-Performance Green Buildings Except Low-Rise Residential Buildings

2. Chair: Katherine Hammock 3. Cognizant TC: TC 2.8 4. Public Review Dates: 1st Public Review (FULL): February 14, 2020 to March 15, 2020

2nd Public Review (ISC): June 26, 2020 to July 26, 2020 3rd Public Review (ISC): October 22, 2021 to November 21, 2021

5. Comments Received: 1st Public Review (FULL): 5 comments from 3 commenters 2nd Public Review (ISC): 1 comment from 1 commenter

3rd Public Review (ISC): 2 comments from 2 commenters

6. Unresolved Comments: 1st Public Review (FULL): 1 unresolved comment 2nd Public Review (ISC): 1 unresolved comment 3rd Public Review (ISC): 0 unresolved comments

7. PC Approval Vote: 18-2-1-5-2 (1st Public Review Vote)

19-4-0-4-1 (2nd Public Review ISC Vote) 24-3-0-1-1 (3rd Public Review ISC Vote) 21-2-0-3-2 (Final Publication Vote with Knowledge of Unresolved Objectors) (Yes-No-No without comment-Abstain-Ballot not returned)

8. Total # Unresolved Objectors: There are 2 negative Project Committee voters (Hogarth and Pape)

and 1 unresolved commenter (Coons) 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: Addendum aq to 189.1-2020 amends the following:

a. Edits the definition of native plants to include recognition by jurisdiction (Section 3)

b. Clarifies the procedures for invasive plants (Section 5.3.3.1) c. Clarifies building projects on greenfields specifications

regarding native plants, biodiverse plants, and turfgrass and respective percentages of areas dedicated to the parcel of land or vegetated roof systems (5.3.3.2)


The negative commenter during the first public review and 2nd ISC review period expressed concerns on the use of site over building project and also gave guidance on the percentages for native plants and biodiverse plantings. The negative PC voter (Hogarth) expressed disapproval of the use of “parcel of land” over “building project” and pointed this is consistent with other green codes.

The negative PC voter (Pape) comments that the committee did not provide adequate reasoning for not placing a roof height limit for vegetation on rooftops. As unresolved objectors, Coons, Hogarth, and Pape should be offered the right to appeal.


The committee responded to all negative votes with reason and all comments from the public reviews. Two ISC’s were issued on this addendum to reach a consensus on the correct wording and requirements brought forth from commenters and negative PC voters. All responses to comments were submitted by the PC after each respective public review period. The working group submitted these responses and were approved by the project committee on 24, May, 2022.

13. Galley Status: The Chair has approved the galleys. Addendum aq – Greenfield Sites

Changes the definition of native plants, invasive plants and Section 5.3.3 in greenfields, vegetation and plant selection, and vegetated roof systems.

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/ICC/USGBC/IES Addendum f


2. Chair: Katherine Hammock 3. Cognizant TC: TC 2.8 4. Public Review Dates: 1st Public Review (FULL): July 2, 2021 to August 1, 2021

2nd Public Review (ISC): December 31, 2021 to January 30, 2022 5. Comments Received: 1st Public Review (FULL): 2 comments from 2 commenters 2nd Public Review (ISC): 0 comments

6. Unresolved Comments: 1st Public Review (FULL): 0 unresolved comment

2nd Public Review (ISC): 0 unresolved comments 7. PC Approval Vote: 27-1-0-1-0 (1st Public Review Vote)

27-0-0-1-0 (2nd Public Review ISC Vote) 23-0-0-2-3 (Final Publication Vote) (Yes-No-No without comment-Abstain-Ballot not returned)

8. Total # Unresolved Objectors: There is one negative PC voter that is an unresolved objector. 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: Addendum f to 189.1-2020 rewrites definitions for landscaped areas

and invasive plants (Section 3). It gives direction on the removal, planting, or reinfestation of invasive plants during the building project. (Section 5.3.3.1 and 10.9.1). Lastly Addendum f modifies Informative Appendix G references for invasive plants and species.


One negative voter (Bradley) voiced concerns around clarity of the definitions and comments from Johnson and Subasic regarding redundancy and other editorial changes from the first public review were considered and incorporated in the following ISC. Mr. Bradley should be offered the right to appeal.


The committee responded to all negative votes with reason and all comments from the public reviews. One ISC was issued to address the negative PC voters’ reasons and the comments during public review. The working group submitted these responses and were approved by the project committee on 24, May, 2022.

13. Galley Status: The Chair has approved the galleys. Addendum f – Invasive Plants

Changes the definition of landscaped areas and invasive plants, removal and reinfestation of native plants, and updates references in Appendix G

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/ICC/USGBC/IES Addendum l


2. Chair: Katherine Hammock 3. Cognizant TC: TC 2.8 4. Public Review Dates: 1st Public Review (FULL): January 21, 2022, to February 20, 2022 5. Comments Received: 1st Public Review (FULL): 0 comments 6. Unresolved Comments: 0 unresolved comments 7. PC Approval Vote: 23-3-0-2-0 (1st Public Review Vote)

20-1-0-5-2 (Final Publication Vote) (Yes-No-No without comment-Abstain-Ballot not returned)

8. Total # Unresolved Objectors: There are 3 negative Project Committee voters (Cross, Hogarth, and

Bradley) and 1 negative Project Committee voter (Bradley) as an unresolved objector

9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: Addendum l clarifies renewable energy terminology and requirements

by adding definitions for financial (virtual) renewable energy power purchase agreement (PPA) and physical renewable energy PPA, by revising the definition for renewable energy certificates, and by revising the charging language in Section 7.4.1. Finally, the addendum substitutes “shall” for “may” in Section 7.3.2.


The negative PC voter (Bradley) has a concern with Section 7.4.1.3.c.3. Addendum l’s objective is to increase the amount of renewable energy by limiting RECs to new facilities. Bradley points out that other types of facilities may be at risk of shuttering without the added benefit of RECs. Bradley offers a solution by offering an exception to facilities being relicensed, idled, or expiring power purchase agreements. As the only negative vote for publication with knowledge of unresolved objectors, Bradley states the response does not address the areas of his concern. As unresolved objectors Cross, Hogarth and Bradley should be offered the right to appeal.

12. Summary of PC Response to Unresolved Comments and Negative PC Votes:

The purpose of addendum l is to encourage and require renewable procurement that ensures for compliance. In addition, hydroelectric power plants are not unique from other generation assets in having licensing/relicensing requirements. This addendum does not limit relicensing or restrict marketing of power from any hydropower or other carbon free energy generation to a 189.1 project. The purpose of the 24-month window for applying RECs is to require a

reasonable timeframe from when they are created and match any impacts of energy use.

13. Galley Status: The Chair has approved the galleys. Addendum l, renewable energy terminology is clarified and revises

renewable energy certificates and power purchase agreements, (PPA).

ANALYSIS SHEET


1. Designation: BSR/ASHRAE/ICC/USGBC/IES Addendum o


2. Chair: Katherine Hammock 3. Cognizant TC: TC 2.8 4. Public Review Dates: 1st Public Review (FULL): January 21, 2022 to March 7, 2022 5. Comments Received: 1st Public Review (FULL): 4 comments from 4 commenters 6. Unresolved Comments: 0 unresolved comments 7. PC Approval Vote: 23-4-0-1-0 (1st Public Review Vote)

19-0-0-6-3 (Final Publication Vote with Knowledge of Unresolved Objectors) (Yes-No-No without comment-Abstain-Ballot not returned)

8. Total # Unresolved Objectors: There are 4 negative Project Committee voters (Hogarth,

McLaughlin, Rosenstock, and VanGeem) 9. StdC Vote for Approval: TBD (Yes-No-Abstain) 10. Description: Addendum o to 189.1-2020 amends the following:

a) moves requirements for view fenestration from Section 3.1 to Section 8.3.8 and clearly defines as qualifying criteria

b) removes healthcare from the list of space types because they are covered in 189.3.

c) changes the status of exterior views in classrooms from a JO to mandatory

d) increases the ration of glazing area to floor area to harmonize with 2018 IBC

e) moves glare control requirements from “Mandatory Provisions” to “Prescriptive Option”


The negative PC voters expressed disagreement with the following: singling out classrooms as the only non-JO space does not allow for designers to have the necessary design flexibility (Hogarth) requiring views for lounges and breakrooms which could lead to the elimination of such spaces all together (VanGeem, McLaughlin) Rosenstock expressed concerns around reasoning why large hotels were not treated the same as convention centers. As unresolved objectors, Hogarth, McLaughlin, Rosenstock, and VanGeem should be offered the right to appeal.


The committee responded to all negative votes with reason as there were not any comments during public review. Convention centers have the purpose of meeting, conference, and multipurpose rooms in

the core of the building which makes it difficult to add windows. The requirement for a view in breakrooms or lounges is a JO leaving the option to not provide views, but it highlights the point for architects to include views provided to everyone. Classroom are predominately located next to exterior walls and would be required to have amount of window area. The primary impact of the view requirement in classrooms is that the fenestration already required by Section 8.4.1.2 also meet the criteria of view fenestration (i.e. that you can see an image through the fenestration rather than being obscured by diffusing materials, excessive frits etc.). The working group submitted these responses and were approved by the committee on 29, March 2022.

13. Galley Status: The Chair has approved the galleys.

Addendum o – Views Changes in view fenestration, healthcare spaces, glazing requirements, and glare control.

Board of Directors Meeting - ASHRAE

Documents

Transcript of Board of Directors Meeting - ASHRAE