AWE environment, safety, health and quality function - GOV.UK

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ENVIRONMENT, SAFETY, HEALTH & QUALITY FUNCTION

ANNUAL REVIEW ON SAFETY TO THE REGULATORY COMMUNITY

(CY 13)

<0 British Crown Owned Copyright 2013/AWE

Published with permission of the Controller of Her Britannic Majesty's Stationery Office.

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DOCUMENT CONTROL SHEET

Document Authorisation

Revision History

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· Issue Date Significant Changes

This document is distributed in electronic copy only.

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CONTENTS 1 INTRODUCTION .................................................... ..... .. ..... .... ..................................... 4 2 ATTENDANCE ...... .... ........... .. ........ ..... ... ....... .............. .. ..... .... ..... ... .. .... ........ ......... ...... 5 3 SLIDE PACK .... ..................... .............................. ........ ................................... ........... .. 7 4 KEY POINTS I OBSERVATIONS RAISED DURING THE REVIEW .................. .. ....... 7 5 ESH PERFORMANCE ........ ....... .... ...... .... .. .. .. ... ..... ..................................................... 7 6 TRANSFORMATION .... .... ....... .... ......... .... ............................ ..... ... .. ... ... .. ... ........ .. ....... . 7 7 MAJOR HAZARDS ................................. .... ... ............... .............................................. 7 8 INTERNAL REGULATION ................ ................................. ..... ..... ... ... .. ... .... ....... ......... 8 9 OPERATIONAL EXPERIENCE AND LEARNING ........ ............................................... 8 10 Summary .............. ... .... ..... .... ... .. ... ...... .... .... ... ........ .. ... ... ....... .... .... ....... .. ...... .. .. .. .......... 8 11 LUNCHTIME PRESENTATION ................................................ ................. .. ............... 8 12 SCIENCE & TECHNOLOGY .......... .......... ................... .............................. .................. 9 13 SITE ............... .............. ........ .. .. ... ............... ........... .............. ............. ........ .......... ......... 9 14 ASSEMBLY & EXPLOSIVES ........................................ ........................ ...................... 9 15 FISSILE OPERATIONS .. ....... ..................................................................................... 9 16 CAPITAL PROJECTS ............... .. ......... ............. ..... ... .. ...... .... ....... ... ... .... .. ..... .... .......... 9 17 REGULATORS SumMary ....................................................................................... :. 10 18 WASH UP ............................... ...... ...... ....... ........ ..... ....... ............ .. .. ..... ....... ............... 10 19 ACTION MANAGEMENT ..................................................................................... .. .. . 10 20 List of Annexes .. .. .... .... .... ..... .. ........ .. .... ...... .. .. ..... .. ... ..... ................ .. ....... ................... 11

20.1 Annex A: Review Slide Pack ..... ... .. ...... .... .. ....... .. .... .... ... .. .. .. .. .. .. .. .. .. ............... 11 20.2 Annex B: "POST IT' Capture Sheet ...... .. .. .. ...... .. ............................................ 11 20.3 Annex C: List of Actions ......... : ........................................................................ 11

21 REFERENCES ... ... .... ................................... ...... ..... ........... .. ...... ............................... 11

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1 INTRODUCTION This meeting was the AWE annual presentation to the regulatory community.

The meeting notes comprise the following elements:

• A copy of all slides presented at the review

• Amplification of key points which were raised during the review as appropriate.

• A formal list of actions

Julie Taylor invited attendees to introduce themselves and gave an assurance moment which took the form of a personal reflection on the last year as Director ESH&Q. In summary:

I

• AWE's organisational focus continues to be developed to align to delivering the core mission. This has been enhanced by the (Target) Operating Model and functionalisation which went live on 2"d April 2013.

• Generally good progress is being made and the Incident & Injury Free workshops have brought a greater focus on leadership behaviours and accountabilities. However, there is still some way to go to strike the right balance between personal and process safety.

She then went on to introduce the general format of the presentations which would give an overview of performance, key regrets, learning and the forward focus.

behalf of the Regulators thanked AWE for the success of the previous years nual Review of Safety and the open and honest language that was used. He requested that in future the Annual Safety Report be issued in advance of the formal meeting to allow time to review and digest the information.

Action: (CY14101): Head of OEL

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2 ATTENDANCE The attendance status for all or part of the Meeting is outlined below:

Name Organisation Remarks

Mrs Julie Taylor AWE Director Environment Chairperson Safety Health and Quality

Mr HSE (HID) Regulator

Mr DNSR

Mr ONR Regulator

Mr ONR Regulator

Mr ONR Regulator

Mr- ONR Regulator

Mr- HSE Regulator

ONR Regulator

ONR Regulator

EA Regulator

Mr- EA Regulator

For AWE

Dr Head of Applied Physics and Head of Technology Centre -Hydrodynamics

Dr Explosives Safety Lead

Dr Acting Head of Service, Major Hazards

Dr- Head of Environment Safety and Health

Mr Head of Operational Experience and Learning

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Head of Transformation Programme

Mr Programme Manager Major Projects

Mr Head of Production Operations

Mr Regulatory Interface Manager

Mr Head of Assembly & Explosives Operations

Mr Head of Environment

Mr Site Manager Aldermaston

Mr Head of Nuclear Safety

Mr

Mr

Mr Pegasus Assurance System Manager

Ms Operational Assistant to Director ESH&Q

Ms ESH&Q Function IT Provision

Mr Central Operating Excellence Secretary Team

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3 SLIDE PACK The slide pack is attached in Annex A to this report and comprises all presentations delivered during the meeting.

4 KEY POINTS I OBSERVATIONS RAISED DURING THE REVIEW The key points and observations are outlined against each presentation. A number of further observations were made during the close out session which are summarised in Annex B.

5 ESH PERFORMANCE -gave an overview of ESH performance. There were no specific issues raised under this item.

6 TRANSFORMATION ~ave an overview of transformation.

The regulatory community gave a positive response to the implementation of the (Target) Operating Model and the level of engagement and communication with the regulators. They advised moving forward cautiously and that continued/early engagement with appropriate regulators should be maintained.

The ONR expressed an interest in seeing examples of how transformation has improved the organisation as it develops and matures.

7 MAJOR HAZARDS gave an overview of Major Hazard Operations

The regulatory community were complimentary of the approach to the development and deployment of Safety Cases on a Page (SCOAP) and this has helped lead the inspection regime for ONR. AWE is considered to be in the vanguard of industry. However, it is essential that SCOAPs become an effective part of normal working and are maintained under appropriate configuration control processes.

The ONR asked whether SCOAP has been rolled out across all of AWE's facilities. To date approximately 150 SCoaPs have been produced, prioritised based on hazard, with those related to high hazard processes produced and delivered within an 18 month window.

The concept has been rolled out across AWE and now forms part of the AWE pic Company Arrangements. ·

-· Head of Major Hazards, indicated that AWE would be ~enchmarking activities looking at other installations such as Pantex and Sandia National Laboratory in the USA for learning opportunities.

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The explosives regulator was appreciative of AWE's involvement and contribution to the industry led Explosives Sector Leadership Group comprising the UK's principal explosives manufacturers.

8 INTERNAL REGULATION gave an overview of Internal Regulation

The regulatory community were encouraged by the direction AWE is taking with the development of its Internal Regulation regime and the opportunities for joint inspections with going forward.

The regulatory community did however raise an observation that AWE needed to ensure the IR process was implemented in a thorough manner as it had not identified a number of key issues which had been picked up by HID.

It was agreed that AWE would share the Review Learn Improve report on PEGASUS with the regulatory community.

9 OPERATIONAL EXPERIENCE AND LEARNING gave an overview on Operational Experience and Learning

The ONR expressed a perception that there was reluctance in some areas to raise INF1's. This view was not necessarily shared by AWE, but is useful feedback that would be investigated as the INF1 processes in still relatively new.

AWE is actively encouraging all personnel to be aware of their assurance responsibilities and to raise the appropriate observations by engendering a culture of transparency and "no blame". This also includes, if appropriate, the engagement of the regulatory community as early as possible.

The regulatory community requested that there was clarity over the definitions of Assurance Event and Assurance Observation Reports. This is being addressed in the current review of the LC7 arrangements.

10 SUMMARY Overall the Regulators saw AWE's performance improving with good practice within construction safety, Sustainability Plans that were examples of best industry practice, achievements in IS014001 and environmental baseline techniques, Internal Regulation and involvement with the Safety Directors Forum Working Groups and improvements in root cause analysis.

However there were a number of shortfalls to be addressed, particularly around the consistency and quality of documentation submissions.

11 LUNCHTIME PRESENTATION provided an illuminating and passionate

presentation that outlined the purpose of, and some of the current issues surrounding the-The regulatory community thanked -for his presentation~ard to understanding how some of the lessons learned have been embedded into future work. They also requested ongoing


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communication to allow the regulatory programme to be aligned into the-

-re-iterated both his and his team's commitment to the AWE ethos of Safe, Secure and Clean operations.

12 SCIENCE & TECHNOLOGY and overview of Science and Technology

ONR advised that AWE should provide a comprehensive description of what facilities are to be used for when making future PRS submissions. This will enable the regulator to provide targeted advice.

13 SITE provided an overview of Site

A key observation was that one to one conversations with the regulator appear to be more productive and lead to a more frank and open dialogue than larger forums. All agreed to consider this as part of ongoing communications.

ONR commented that the regulators need to improve communication on the potential regulatory risk implications of AWE programme changes.

14 ASSEMBLY & EXPLOSIVES ided and overview of Assembly and Explosive Operations

HID requested that the regulators must be given adequate lead time in which to consider submissions. Changes to document or site visits dates should be communicated to the regulatory community as soon as possible to enable the regulator to re-schedule their work loads were possible.

This was illustrated with the-which has been delayed and is now impacting on the regula~ility.

15 FISSILE OPERATIONS gave an overview of Fissile Operations

ONR commented that early regulatory involvement with re-kit projects is important to ensure the right regulatory position. It was also indicated that it would be helpful to all parties if submissions could be grouped in order to reduce the processing and review times.

16 CAPITAL PROJECTS gave and overview of Capital Projects

ONR requested AWE supply a consolidated list of major projects submission documents together with the planned submission dates.

ACTION: CY/14/02:


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17 REGULATORS SUMMARY ONR

• Regrets as presented were broadly agreed and were accurate and as expected

• Right behaviours are being demonstrated at senior levels within AWE

• Need to improve the quality and consistency in relation to some document submissions

• Response to incidents is good

There is a need to develop a common understanding of terminology

With regard to the presentations:

• Messages are positive

• A lot of information was presented. The issuing of the annual report prior to the meeting would enable all to review and provide quality input and comment and should be considered in future

• Positive response to AWE internal regulation activities

• Language used in the formal written report should reflect the openness and honesty demonstrated during the formal meeting

• It was a good meeting although there may be some recommendations to change the format for the future

HSE

The HSE expressed interest in incidents which result in injury when hazardous materials are involved

EA Reiterated the importance of:

• Early engagement

• Quality of submissions

• AWE to continue to strive to become an "Intelligent Ope.rator"

• AWE should consider producing a compliance statement against all appropriate regulatory requirements

18 WASH UP Julie Taylor thanked the regulatory community for their help in ensuring AWE continues to meet its licence conditions and other statutory commitments and for providing timely support when requested.

The regulatory community also expressed its thanks to AWE for the commitment and effort provided to make this annual review meeting a success.

19 ACTION MANAGEMENT The list of actions is shown at Annex C.

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20 LIST OF ANNEXES

20.1 . Annex A: Review Slide Pack

20.2 Annex B: "POST IT" Capture Sheet

20.3 Annex C: List of Actions

21 REFERENCES Meeting Terms of Reference (TBC)

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AnnexA

REVIEW SLIDE PACK

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~E Annual Review of Safety Contract Year 13

1•t April 2012 to 31•t March 2013

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Agenda

Company Perlorrn.nce

11:00: Welcome and Today's Key Messages 11 :10: Assurance Moment 11 :15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards (Process, Nucleat, Explosive, Environment) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

Operational Perfonnance

12:45: Worl<ing Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15:10: Major Projects 15:35· Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

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Julie Taylor

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AWE Executive Team

AWE Organisation

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~jJ=. AWE Key Themes & Messages

Programme Delivery Focus I Context

Performance Improvement • Conventional Safety

• Process Safety

• Hazard and Risk Reduction

Transformation - Delivering Excellence • Organisation

• Leadership

• Culture

Vision a~d Way Forward

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AROS Objectives & Review

• Presentation material covering review of CY13 (1'1 Aprii2012 - 31'1

March 2013), including • Successes

• Regrets and Learning

• Actions taken and Continuous Improvement activities initiated

• CY 14 look-ahead I focus I priorities

• Structured Discussion • . Summary of key messages

• Recognition of strengths I best practices

• Identification of any gaps I latent weaknesses

• "Case for Continued Operation" debate

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Agenda

Company Performance

11 :00: Welcome and Today's Key Messages 11:10: Assu111nce Moment 11 :15: ESH Performance 11 :30: Transformation 11:40: Major Hazards (Process. Nuclear, E~plosive. Envirom1ent) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

Opellltlonal Performance

12:45: Working Lunch I P.rogramme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 10: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

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Julie Taylor

IlL Stakeholders

All

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Agenda

Company Performance

11:00: Welcome and Today's Key Messages 11 : 1 0: Assurance Moment 11:15: ESH Performance 11 :30: Transformation 11:40: Major Hazards (Process. Nuclear, Exploaive, Envirorvnent) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

12:45: Worlcing Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 1 0: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

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Julie Taylor

ESH Performance Overview

Successes • Process safety

• Construction ESH performance

• Leading performance indicators

• Response to the fire in 3rd August 2010

• Transformation activities

• Key agreements with regulators

• Facility Monitoring Tools & SCOAP

• Our ESH Culture

• • Explosive Sector and SDF Safety Case Sub Group Leadership

• Continuation of risk reduction through capital build

• ISO 9001 Recertification

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Regrets • HID prosecution

• ONR Improvement Notice re A45

• Tritium in North Ponds

• OSHA statistics

• Maintenance and asset integrity regime

• Pace with respect to HAW (SILW) and movement control arrangements

• Consistency of investigation and learning

• Relationship and communications with regulators on specific subjects

• Flexible permissioning

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Forward Focus/Challenges ·-• PRS activities for key areas

• Capital build and transition to new facilities

• Asset integrity and maintenance regimes

• Mk4a assessment

• ESH Culture Behaviours

• Regulatory relationships and environmental focus

• Closer integration of ESH&Q - leading quality indicators

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Agenda

Com,.ny Performance

11 :00: Welcome and Today's Key Messages 11: 1 o: Assurance Moment 11 : 15: ESH Performance 11:30: Transformation 11:40: Major Hazards (Prooess, Nuclear, Explosive, EnvirOIYilent) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

Operatlo{lal Performance

12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Brealc 15:1 O: Major Projects 15:35: Sites Programme 16:00: Overview 16: 15: Questions I Feedback I Work going forward 16:30: Meeting Close

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.. Stakeholders

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~~ Transformation

The main work streams are:

• Target Operating Model- improved accountability and safety of operation through task and line management

• Control Framework- improved accountability through standardisation and process configuration management

• Business Performance Management- improved measures through visible techniques and identifying cause and effect leading to safer operation

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Transformation

Our Operating Model

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Projects:

• Meet customer requirements. • Define and manage the work breakdown

required to deliver solutions. • Are accountable for the deliver of

solutions to time cost and qualitv. whilst managing scope. risk and benefits.

• Provide functions with requirements during the project estimating phase regarding resources. deliverables and costs.

• Own the external customer relationship.

Functions:

Golden Thread for Safety

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GONFI9ENTIAL

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Our Operating Model

Programmes

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Projects:

• Meet customer requirements. • Define and manage the work breakdown

required to deliver solutions. • Are accountable for the deliver of

solutions to time cost and quality, whilst managing scope, risk and benefits.

• Provide functions with requirements during the project estimating phase regarding resources, deliverables and costs.

• Own the external customer relationship.

Functions:

• Provide resources to deliver projects. • Ensure an enduring capability. • Own and optimise people resources. • Own policies, processes, procedures. • Which are fit for purpose, measurable,

available and complied with. • Plan capability, resource and career

development.

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Transformation

Related information

Process relationship to requirements, information, capabilities, risks and controls

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Transformation

BPM Scorecards Our strateyy

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Executive committee•

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Transformation

Next Steps

•

•

•

•

Embedded and refine TOM- help AWE show greater delivery and safety performance

Step up delivery of the Control Framework- simplified and streamlined delivering clear accountabilities

Launch transparent performance measures across the business to improve safety and reduce risk

Develop a framework for prioritised process improvement with OE to further improve our safety, security and performance

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Agenda

Company Performance

11:00: Welcome and Today's Key Messages 11: 1 0: Assurance Moment 11:15: ESH Perfonnance 11 :30: Transformation 11:40: Major Hazards (Procus. NuciNr, EltplocMI. Envln>nmentJ

12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

12:45: Worl<ing Lunch I Programme oveNiew 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 10: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going fonNard 16:30: Meeting Close

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Role of the Major Hazards Assurance Service

Enable AWE to: • Prevent major incidents and

unintended releases of energy/hazardous substances

• Reduce hazards and risks

• Minimise impact on the environment

• Ensure sustainability of MOD assets and the Estate

• Develop the characteristics of a High Reliability Organisation

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• Process/ Plant Safety Performance Indicator

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Contributors to Safety Performance Improvement

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Process Safety Review

• Cross-company team led by Director, Programme Assurance

• Review recent events, identify common causes, recommend improvements

• Salient themes • Identifying and evaluating major hazards • Leadership and supervision • Procedural adherence • Competence

• Key actions • Process Safety Leadership Training & Senior Management walkthroughs • Increased science and engineering input to risk assessment • Clarify Supervisor Roles and Accountabilities . Improve Operator hazard awareness . Develop leading indicators and detection of weak signals

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Improved integration

• Significant activity across AWE relevant to control of Major Hazards

• asset management

• facility and process design engineering

• leadership and operator development

• information management

• safety justification

• Benefit in integration

• Study initiated to scope project

• Benchmark against recognised standards and identify improvements

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Progress & Achievements

• uncertain&

good engagement following initial

• Inter-industry liaison through SDF pursuing a number of work-streams

• Fukushima: action closeout and cross-enterprise engagement

• SEVESO Ill plans in place

• Formation of Explosives Sector Leadership Group

• Sustainability Plan in place

• ISO 14001 Re-certification

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Future focus

• Support to • Improved risk assessment and safety justification

• Hazard reduction

• Development of leading indicators

• Leadership capabilities and leadership engagement

• Supervisor & operator awareness and competence

• 'Keeping up the drum-beat'- Learning from disasters

• Transition to new facilities, Epure

• Environment action plan

• Sharing good practice

• Improved integration across the business

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Agenda

Company Performance

11 :00: Welcome and Today's Key Messages 11: 1 o: Assurance Moment 11:15: ESH Performance 11 :30: Transformation 11:40: Major Hazards (Process. Nuclear. ExplOsive, Environment) 12:0!5: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 1 0: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30. Meeting Close

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All

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Internal Regulation

• Internal Regulation Service Improvements

• T earn strengthened to included WH Safety Expertise

• Peer Review reports more challenging

• Topic surveillance integrated with corporate audit programme

• More customer focused

• Regulatory Interface Lead

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Internal Regulation

• Observations from Internal Regulation Activities

• CfCO Reports

• Staged Safety Reports

• Delivery

• Behaviours

• Links with External Regulators

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Agenda

Company Perforrmmce

11 :00: Welcome and Today's Key Messages 11: 1 0: Assurance Moment 11 :15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards (Process. Nuclew, ExplosiVe. Enworvnent) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

Operational Performance

12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15:10: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions f Feedback f Work going forward 16:30: Meeting Close

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~E ':]...J Operational Experience & Learning

What is OEL?

In simple terms knowledge capture and its effective use

• External reference standards from WANO, INPO, OEL Working Group \ members etc. .. - ·~

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• Expectations from Regulators - ONR A-U For,........, ' ' Technical Position Statement on

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Organisational Learning ~ ,..,.. I \

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~ Why do we need it? ..... • Avoid repeat events and associated ,.., Oppotllmlllof

impacts, costs and disruption ~=,.,.,_ • Get accountabilities for embedding

learning to the right parts of the organisation

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Operational Experience & Learning

Potential learning opportunities at AWE

20-30 Full Investigators

300 Express Investigators

150AOR Coordinators

Tter 2 / Full Investigations

Business Led Express Investigations

-Half closed on Initial Assessment

... But also think about visual management boards, surveillance activities, peer reviews, ML ESH Committee findings, external OPEX, supply chain innovation etc.

.E

X p E R I E N c E

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How does OEL work?

OPEX reviews Investigations

Near miss reporting Surveillance activities

Extemalleamlng sources Management reviews

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How do we implement?

I • ~

OEL Communities at each level

ML ESH Committee

SQESH Review Group

Process owner groups

Functions/Sub-Functions

PAE's/PFM's

T A's/OA's!SME's

Tech Centres

888 8 ~ojectTeams

v IBftFIIEUlUWa

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What are we doing?

• Establishing sustainable OEL framework and accountabilities -leadership commitment

• Quality of investigations and root cause analysis - key learning outcomes to be communicated quicker and more effectively

• Bringing in full time investigators for proactive interventions

• Capturing learning from process safety improvement activities -weekly/monthly AE governance

• Working with Process Owners to embed OPEX and learning as part of process improvements e.g. CfCO,, PRS, stage gate reviews, VMB etc.

• Integrating OEL into key roles, SME's, DA's, TA's, OE activities and GB/BB network

• Building intelligent reporting and analysis of information

• Driving standard up of daily learning briefs and OPEX reports

• Integrate into wider company learning framework

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What benefit will it bring?

• Reduction in accidents and incidents through right first time

• Associated quality improvements

• Quicker transfer of knowledge across organisation

• Clarity of accountabilities in operating model

• Value capture/efficiencies

• More sustainable organisation and supply chain

• Improved confidence and reputation

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Agenda

Company Performance

11 :00: Welcome and Today's Key Messages 11 :1 0: Assurance Moment 11 :15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards (Process, Nuclear, Explosive, Envirom1ent) 12:05: Internal Regulation 12: 15: learning from Experience 12:30: Questions I Feedback


12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations · 14:55: Coffee Break 15: 1 o: Major Projects 15:35: Sites Programme 16:00: Overview 16: 15· Questions I Feedback I VIJork going forward 16:30: Meeting Close

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Julie Taylor

All

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Agenda

Com,.ny Perlorrmmce

• 11 :oo: Welcome and Today's Key Messages Julie Taylor • 11 :10: Assurance Moment • 11 : 15: ESH Performance • 11 :30: Transformation • 11 :40: Major Hazards (Proceu. Nuclear. Explosive. Environnent) • 12:05: Internal Regulation • 12:15: Learning from Experience • 12:30: Questions I Feedback

Opertltfonal Performance

12:45: Working Lunch I Programme overview • 13:45: Science & Technology • 14:05: Assembly & Explosives • 14:30: Fissile Operations

14:55: Coffee Break • 15: 1 0: Major Projects • 15:35: Sites Programme • 16:00: Overview ..--• 16:15: Questions I Feedback I VVork going forward All • 16:30: Meeting Close

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DPO Leadership ESH Plan 2013

"'The pride our people take in performing all aspects of their work is influenced by their Leadership community, the toots and opportunities they're provided and their environment"

•Highly visible leadership, leading by example

•Clear expectations and personal commitment

•Tools: Data analysis, the Belt community, Process Safety, Walk-downs, Validation, EPIP

•the expertise of the ESH&Q Function

•Focus on supervisors

•Focus on working environment

•

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Company Perlot7Nnce

11:00: Welcome and Today's Key Messages 11: 1 O: Assurance Moment 11 : 15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards (Process, Nuclear, Explosive, Environment) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

Julie Taylor

Operat/on•l Perlonn•nce

12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: AssemblY & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 1 0: Major Projec1s 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

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~~ 88UFIIEtJlUt:k

Science and Technology


• Improvements in Explosive Safety w.r.t.-• HD

• experiments of this type wm now be undertaken In lu:~.ture

• Successful demonstration of SITEX

• MSRD • -new safety case issued and implemented

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• -operating instructions re-written as part of new safety case and viewed as best practice

• PPD . • Orion Commissioning completed and Operations underway following ATO

which was permissioned in March 2013 • PPD- VIPER POCO 75% complete

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Regrets and Learning • Hydrodynamics

• Extensive 'tidy up' activity following recognition that housekeeping standards had fallen to an unacceptable level

• 8safety Case delayed due to other priorities • Significant injury (broken ankle) due to slip on external staircase- ·

combination of individual behaviour and design of construction enclave

• MSRD •

• ~RS -completed but ONR concerns over documentation and decision delayed ·=====-----

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Regrets and Learning • Plasma Physics

• VIPER------·····

• Significant AE's involving overturned Jib Crane and full investigation on scaffolding and temporary access structures in Orion. Learning related to design and installation considerations on both accounts as the jib crane was being moved between floors to handle Diagnostics.

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Forward Focus • HD- Preparations for handover of TDC

• HD --Safety Case implementation

• Materials Sub-Function -Continuing discussions with ONR on .. PRS and associated issues;

• Culture - focusing on

• Increased management visibility in workplace (hazard reduction, safety conversations, ssow compliance

• Housekeeping using 6S process

• Introduction of best practice from construction areas e.g. highly visible messaging, ESH staff on plant

• Safe Science workshops

eet~fiiBI!I~"~~~~t.

18fJFIIEU"Al.

Agenda

Company Perlorm.nce

11 :00: Welcome and Today's Key Messages 11 : 1 O: Assurance Moment 11 :15: ESH Performance 11 :30: Transformation 11:40: Major Hazards {Proce"· Nuclear, Explosive, EnvirOIYilent) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

Operat/on• l Perlorm• nce

12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 1 0: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

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Assembly & Explosives

Performance Safety • Close out of the 11 fire recommendations

•

roll-out programme • Facility Monitoring Tools programme embedded and adherence to

programme achieved. Trend analysis shared corporately to identify improvement opportunities

• Review of legacy waste conducted - Disposal plan formulated

• ESH Culture survey and forward action plan

• Review of Risk Assessments I Safety Basis and ownership

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Performance Operations • Manufacturing

• • •

• Projects I Re-kits • MENSA

• CIRCINUS

• • Cygnus

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Regrets

•

•

• Legacy issues - Plant & equipment standards due to ageing infrastructure

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Learning • Increased visibility and intelligence capture from risk based

inspections with improvement opportunities identified, implemented and tracked on For@ction.

• Process safety reviews - integrated engineering, safety and operational approach.

• Enhanced communication via Visual Management Boards (VMBs) at all levels used on a daily basis.

• Lack of suitable skill-set for ESH function - need to educate people in hazard awareness and safety case I safety basis and risk assessment process.

• Need to ensure integrated configuration management and control.

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Forward Focus Safety • • • • Review and update Explosives Hazards Data Sheets • Explosives Stocktake I Accountancy • Formalisation of specialist risk assessment- competencies and

quality of submissions • Development of Supervision and competency standards and training Operations • MK4A operations • Handover of

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18UFII&U" ...

Agenda

Company Perlomumce

11 :00: Welcome and Today's Key Messages 11: 1 0: Assurance Moment 11:15: ESH Performance 11 :30: Transformation 11:40: Major Hazards (Process, Nuclear, Explosive. Environment) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

Operational Perlonnance

12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 1 o: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

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---All

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Fissile Operations

Performance - Safety

• A90.PRS closed out with ONR April2012

• -further improvements and-project running ••• • Safety Case on a Page in place for all operational processes in the

Asset. • Programme to replace successfully

completed ahead of programme • Our ESH Culture data gathering and analysis completed across

the Asset and implementation workshops in progress • Configuration Management Plans established across the Asset

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Fissile Operations

Performance - Operations

•

• ava the year • .. of feedstock supplied by-• .radiography process transferred from-

• pending structural remediation

• /

• Continuing Rekit projects enhancing safety, capability and capacity • Full Scale Test Facility handed over to User

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Fissile Operations

Regrets & Learning Regrets

•

•

•

• to an individual - in October 2012 at the ···~I ighlighted issues around work control and-

• Overheated bearing failed in .. in January 2013 revealed issues on preventative maintenance regt e

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COt'S'C&t'D 01

~~ Fissile Operations

Regrets & Learning Learning

• Maintained programme of process surveillance and walkdown programmes as part of Facility Monitoring Tools

• Introduced 6S process into A90 • Strengthened the arrangements for moving fissile material-. • Continue the Working Together meetings with our Safety Reps and in

future include the wider Technology Centre • Improved th-agement, control and supervision of Material

Controllers • Continued to improve quality of assurance and operational

documentation

53

• .oved storage arrangements for r/a contaminated liquid wastes in

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Forward Focus

Safety

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Fissile Operations

• Licence Instrument granted and implementation underway of programme to remediate A45 column structural issues, working towards close out of the ONR Improvement Notice and to return the facility to an operational state

• Deliver outputs within Our ESH Culture framework in A90 and A45 and roll-out to rest of Tech Centre facilities

• Pilot Pr~cess. Validation activity on process in .. • ~~~ement strategy to reduce in-line fissile "'""t""ri<>l holdings within

• Undertake the next.PRS programme • Com lete ustifications to enable transfer o~

&8Jtr:l8&tt~ 0

..

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Fissile Operations

Forward Focus Operations

• Manufacturing • Undertake a Restart programme-

• Quality improvements

• Continue the Rekit projects

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Agenda

Com,.ny PerforrNnce

11 :OO: Welcome and Today's Key Messages 11: 1 0: Assurance Moment 11 :15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards (Process, Nuclear, Explos1ve, Environment) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback

12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15:1 o: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

88UI'IBI!I4"AL

88fJIIIB!fJ"AL

Agenda

Company PerforrNnce

11 :00: Welcome and Today's Key Messages 11 : 1 o: Assurance Moment 11:15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards (Process, Nuclear, ExploSive, Enwonment) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback


12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15:10: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

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Julie Taylor

Julie Taylor

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Major Projects

ESH Perfonnance

• Hours worked- 3.75 million (April2012 to March 2013) • Injuries- 1 x RIDDOR/Days Away Case - 3 x OSHA Medical Treatment Cases -

1 x OSHA Days Away case - 32 x First Aids

• AORs Raised - 33,776 (Average of 2,815 per month) Apri12012- 0.41 March 2013-0.38 April 2012 - 4.17 March 2013- 2.09

• Total Recordable Injury Rate • First Aid Injury Rate

Headlines

• Apr 2012- RoSPA Gold Medal (6 consecutive Gold Achievement Awards). • Sep 2012- British Safety Council 5 Star SMS Audit - 5 Stars. (2nd Award) • Oct 2012- British Safety Council- Sword of Honour (International). (2nd Award) • Oct 2012- British Safety Council - 5 Star EMS Audit- 5 Stars (1"1 Award) • Dec 2012- Mensa Project -1 calendar year without an OSHA Recordable. • Feb 2013 - Projects Group - 12 months without an OSHA Recordable • Mar 2013- Lowest First Aid I All Injury Rates for construction since recording.

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Regrets

• Pegasus PCSR 2 submission and regulatory relationship

• One RIODOR Injury and Four OSHA recordable injuries:

-Fractured thumb when struck with a hammer, May 2012 (TOC)

-Struck by concrete pump hose, June 2012 (TOC)

- Cut to finger and thumb with hand saw, Nov 2012 (BH)

- Hand trapped between two steel beams, Sept 2012 (Phoenix)

- Cut above top lip when hit with re-bar, March 2013 (Mensa)

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Major Projects

Learning

• Introduction of a weekly Construction OEL brief .

• Improved learning between major Projects and Projects Group ESH practices. Resulting in excellent ESH performance in Projects Group.

• Environmental awareness training rolled out for construction following series of events.

• Improved governance over the Construction phase of projects with the introduction of the Construction ESH Review Panel.

• Improved performance with excavations following re-SQEP of our excavation supervisors and re-writing MSP 715

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~E: Major Projects A: ~ ·'

Forward Focus

• Deliver the AWE Culture programme to all in Capital Projects .

• Utilise our Soft Signals (leading indicator) data to be more pro-

active in identifying trends across our sites.

• Supporting Transition to Operations

• Supply Chain improvements

• Continue to improve our TRIR.

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Major Projects

Forward Focus (2)

• Licence Instrument for Pegasus PCSR 2

• Submission of MENSA PCSR 3

• Submission of Pegasus PCSR 3

• Revised Safety Case Delivery Strategy for MENSA

• Shared best practice MENSA

• Timely delivery/release of hold points • Quality of submission

• Delivery to schedule

• Effective use of level 4 RIMs- no surprises

t;Qtlliil&lt•:JI ...

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Agenda

Company Performance

11 :00: Welcome and Today's Key Messages 11: 1 0: Assurance Moment 11 :15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards (Process, Nuclear, Explosive, Environment) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback


12:45: Worlling Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 10: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Worll going forward 16:30: Meeting Close

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Julie Taylor

Stakeholders

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Site


• Management and control of radioactive sources • • & OWMG decommissioning - A Perfect Year for both projects • Logistics - authorisation & forthcoming legislation changes • Hazard Reduction

' - ~ • Radiological End Point reached ~ • 4 x glove boxes size reduced in.

" '""· .,~

• Decommissioning overview • Utilities - CfCO and new build • Engineering LC28 and LC22 ONR Enhanced Inspection arrangements fit for purpose • TOM and baseline changes

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Site


• Initiated engineering plant integrity programme

• Pilot studies including improvements to plant and equipment maintenance

• RA characterisation of the OWMG Package 1 buildings

• A total of 32 gantry spans were removed from OWMG

• Asbestos strip of OWMG buildings commenced

• 221 bags = 3 x 8yd skips of MMMF removed and despatched as • out of scope" from OWMG

• Asbestos strip of .commenced and REP attained

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•

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Site

Performance - Safety

• ,...... .. 2

• Site PRS close out

• Fukushima recommendation completion

• Radiological Protection . Continued dose reduction in high hazard facilities whilst . Implementation of electronic system for undertaking radiation/contamination surveys . Improved monitoring capability for emergency response under LC1 1

• Update of Site Emergency Plans for Aldermaston and Burghfield; Submission of revised REPPIR Report of Assessment for A'NE Aldermaston

• Shift Review- clear accountabilities identified and exercised .

lliUilUfi=IDI~I- • .. 67

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~J=. Site

Regrets and Learning

• Forward area emergency control arrangements are under review following learning from a number of exercises

• Pace of change --programme, SILW

• Radiological Protection • Linkage between HP surveys and LC34 needs to be strengthened

• Radiation Protection Supervisors remain under utilised - need to be more involved in RP decision making

• 3H in North Ponds . • Omission to produce report for Natural England as a condition of

Habitat Management Licence. • HAW Programme progress • Early engagement with Regulators . LC 32 detailed inspections

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Site

Forward Focus Safety • Develop nuclear and environmental baselines and configuration control

• Improve capability competency/training & align demands with service provision

• SIA on safety basis process to ensure increase safety benefit and value

• SILW programme

• Corporate PRS programme

• Change to the methodology for demonstration of emergency arrangements at AWE(B), then AWE(A)

• Site Control - Control Room Strategy

• Control of releases under LC34

• Implementation of new dosimetry reporting system (ORA WE)

• Commencement of. Safety Case update

• Continued reduction in LC32 holdings (Temporary accumulated waste)

• Continuing with Nuclear Fire Risk Assessment -·rial facility

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Site

Site Manager Risk & Issue Radar

ESII&Q IMUU

-.......

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PtoOOIWOMt! OELMRY ISSUU

FtHANCIAL Pf.AFORMAHCl IUUU

=:.:~...,

=:r~=MgMIDn

C""...:!.:-.... --·--

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Agenda

Company Performance

11 :00: Welcome and Today's Key Messages 11: 10: Assurance Moment 11:15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards (Proceu, Nucle•r. Explosive, Envlrorvnent) 12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback


12:45: Wor1<ing Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15:1 o: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

Julie Taylor

Stakeholders

All

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QQtiFIDiti=A ''* ..- :JtE ~... Overview- Key Lessons Learnt

• CY13 saw Some improvement in ESH performance in some key areas has improved

Continued hazard reduction through decommissioning programme and re-kit projects and steady progress against the capital improvements programme (new build)

Some key industry leading approaches being taken with respect to culture and worker engagement

• But. .... • CY13 has been a challenging year for the Company:

• Despite improvement ESH performance•••••••••

•

•

Stakeholder Communications

18UFI8Ett'RAk

QQtiFI8&UltAk

~~ Overview- AWE looking forward

• Key operational issues to be finalised

• PRS activities

• Capital build and transition to new facilities

• Asset integrity and maintenance regimes

• Mk4a assessment

• Further develop functions

• Quality & OEL

• Regulatory relationships and environmental focus

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Agenda

Company Performance

11:00: welcome and Today's Key Messages 11 :10: Assurance Moment 11 : 15: ESH Performance 11 :30: Transformation 11:40: Major Hazards {Process, Nuclear, Explosrve, Env1rorvnent)

12:05: Internal Regulation 12:15: Learning from Experience 12:30: Questions I Feedback


12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 10: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

99UFIIEU"Ak

Agenda

Company Performance

11 :oo: Welcome and Today's Key Messages 11 : 1 0: Assurance Moment 11 :15: ESH Performance 11 :30: Transformation 11 :40: Major Hazards {Process, Nuclear, Explosive, Enworvnent) 12:05: Internal Regulation 12:15: Learning from Experience 12:30:·Questions I Feedback


12:45: Working Lunch I Programme overview 13:45: Science & Technology 14:05: Assembly & Explosives 14:30: Fissile Operations 14:55: Coffee Break 15: 1 o: Major Projects 15:35: Sites Programme 16:00: Overview 16:15: Questions I Feedback I Work going forward 16:30: Meeting Close

eeu"eeu.,.At

Julie Taylor

Julie Taylor

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SIIDmtcy Report ,...-

•ParfomlanceSummaty

• HI.Qin:M cNc:Md. ,....._.. & m--o-1 .~._....., __ •Comclol--

i ·o,.r.w··~~ .Hu_ ...............

-~-....... ~ a:: • Progrus againstldenlitlocllmpro\IOmenl opportunities -+ ! f-+ -~~d .............. i • Emerging ThemH

• Kay Issues eddressed ~ • Mlssocl opportunllol

· Future Focus • Continuous Improvement

·Assessment of 'Good to Go' '--

88UPII!IEWAAL

ManogomoniiiOYiow - Perfonnoclot a loveltllat drives sutt.,._ number of reviews for an•ysls

Revft Contini: - To be ~reed and should be ltructured to olign rtpot1Jng and c:ompilalion of rt-

c- a - lnga- Hoghloghts, S.flty Moments, Good ProcbCO, c-. to be cons- and w learning is f011hcom4ng, shared with manage<s for,_

Acttv- - Tllese fonn the basis of loading fr1cloc.loB and ptOvldo stltistlco on procesMO, f)f'OC*Iu<es. -ios and _.uons ovoluatocl end a toowanl- of lmprowmontl for re-. Also and opportunly to check eoch facJijfy has fofwanl vision In risk management

Re'41ew of Safety -An opportunity to review pre'ilous perlonnance in conjunction with Mure oper1Uon11 requlrtmontlto dlttrmlnt Murt risks. Improvements and -tllinlung.

LIIIOM Leemed- Considered knprovements from m~nagement think lank

Improvement Actlona - Entered onto 4Gdlon. ,._ during m1nagement review end status reponed fOf Letdlog Lagging lndicotO<O.

QW!!4 ~ I lmpro-Oppoftunltfes

AMuai Revtew Ref)OII

~ Publishod Summary I Ref)OII

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... ,., ,,., ....... ~~ ..... - 1;:::.::·:.:~"

,., ' .... ~~;;::~·:.:::~o!o o;::;·:;;~".'o :·.~:·. .._ - ~:::.:~:0 :~·

~ ·~::::: ·:;0 ::~ ~';;_~:_:~·0 ~ :;:::. 0 ... L- - 1- ~!"'o"! !.'!'o' ' " ... 0 ....................

t!~·o:: ........... ._ i- "! :::·.·

·-···~·~0 ................. ...... 1-~~.'..:-!•::.~-~::~'!!.'""""" -~ 0 ... 1- liiiiiii::: ...._ ~

' '' ~ ............................. ~ ... .._ ._. 1.-

•::.~.71·t:·:·:.=f.::::o:::~J:~::::.~;:: ~:: :•~;~;..- ........... ;;;' ;;.,o ..... - '--. -~~:::,•o:!o': :::, oooMo '"" '"!';! ~ ....._.

1-

.... l1=ii~::~;o=:' r·:. ~ f·:~(:- ::~~::~:·:~0: ,_ •:.::::::~!::~::~:;::;_:~~;:,::::" • .._ !- -l!!:o::: .......... ;,;..... ...._ '-

...... '""" c...:. i.-.. ~·:::,;:• o ... , .. :·,:;:.:·.c;, • ii a

80

Ul< CO~~FIDENTIAL Page 50 of 53

~ GONFIDENTI)icl

~ ~ 1 1/03/1 3 Pan B anac h ed to

1 4 /0 211 3 0 4 /0 3/13 1 - 1 R 2BLU 1 1 6 -04 3 e• .. AE

Be a ring sUfteC to overheat caua•ng oil mist to 1 5/0 2/1 3 Part trtgger am oke alarm AWE FIRS a nd Sh 11t ... 8 auached to

1010 211 3 , 2102 J 1 3 1 -10 SW -4Y aervtcea attended 1 1 5 - 0 4 2 •• e• AE

Achvltlon of a fH e alarm due to smoke em anatmg hom duchng above a n enclosure .... 07102113 P a rt 8

31 10 1/1 3 3 1/0 1 ,, 3 1 - 1PTM JO containma a tan and m otora 1 1 s -0 4 1 e• •• attac hed to AE

Anum ber o f legacy urantum ox•de eam pies . haYe been 1dent1fed aa not be ing stored'" the type or' '"' apecllted by lhe -...a 0 1 10 2 , , 3 p . rt 8

2 310 1 ,, 3 2 3101 ,, 3 1-1P250 4 relevant Criticality C le a rane e C erttfiCilte 1 1 6 -04 0 •• e • a ttached to A E

C 0 n II mIn I 110ft to U nd to !lOW IR g p1p1w ork -oe 10 1 ,, 3 1 010 1 / 1 3 1 - 100VOO rem ova I 1 1 6-0 3 9 e• e•

tugnllghteo a posstlbl dtscrepancy with a non - ._ 12112112 1 7 / 1 2 11 2 1-tNW OFS t iSitll moderator move 111 -o 3 a e• e•

1 a 11 211 2 18112/12 1 -1 NY07 4 Co ntam 1n at to n lo~o~nd duflng ltno rem oval - 1 t a -0 3 1 v .. ee

Cntic aht y alarm sounded due to acli't'allon o f -20111112 2 1/1 111 2 t-t M u aw 2 faully detector head 1 'a . o 3 a Yea e•

C & l maintenance were carry1ng out Purge lock up tet11ng During the testing the standby fan tripped and the backup tan also tftpped resutttng •n lhe 1011 of the Zone 1 Bay 2 Purge -19110112 23110112 1· t L 1 OX 6 fans 1 1 6 -03 5 v .. v ..

Follow 1ng on hom earlier Ev en I , results of -1011 011 2 19110112 , _ 1 IN 4 a a tnlt1a 1aurvev of 25 co tum ns tent to the 0 N R 1 1 a -OJ c v .. v .. A pIan n e a m o v 1 of was taktng place with n the fa cil ty a war 1 1 m p ling Ia b u • 1n g a M o v e m e n I C on tr o I T ro lie y Out to lhe Incorrect p o stt lon of l ht M C T them ove w1s stopped and an abnormal -0511011 2 1&110112 1 · 1 K 10 S 0 event ra•sed 1 16 -03 3 v .. v .. Stall sent to the evacuation c:enlre • procedur a l precautionary requuem tnt dua to weather condttions T htt follows on from --05f10112 0 5 110 / 1 2 1 · 1 IN 4 I I eng l neertng assessment after 1 - 11N481 1, a -o 3 2 v .. v .. Stora g e o f un - a stayed waste in a d 1 com m 11 s •o n tn g M o d u Ia r Con ta 1n m • n t ..._.

22/08112 28 /0 8112 1 - tiN 0 4 U System ( M C S) , 1 a .o 3 1 v .. v .. RtCC ot11ce

21108112 23 /0 1112 1 - t iN 4 I I A 4 5 8 "td •n g Co'" m n C o rro sto n ._

116 -0 30 v .. v .. ~

16108112 !be 1·110EYC 116 - 0211 v .. v .. Durin g com m l" lonlng ot FSTF , whe n

~ 09 10 8112 1-111HT$ discharging a inert gas . a burttlng d 1sc .. 08/08112 oper at ed 1 1 6-02 7 v .. y e e

27107/12 Of$108112 1 - 1 H G S 1 4 Unkno•n ob eel found 1n lock•d c: ab tnet 1 115 -02 2 v .. v ..

CONFIDENTIAL 80

Version 1.0 Ul< GO~~FIDE~~TIAL EDMS3/801 CC44A

Annex B

POST- IT CAPTURE SHEET

•

Ul( CONFIDENTIAL Page 51 of 53


POST IT NOTE CAPTURE SHEET

Impact of AI/IlE resource needs Annual Review or Safety Importance of accurate and up to IR impacting on ONR approval periods. Timing in Feb/Mar date Hold Point Control Plan Improvements required on right first Eg Safety Case authors Unk in with AI/IlE management time document submissions

review

Quality or documentation & evidence Reluctance to raise incidence reports Early engagement with regulator IR submission Education ot AE process and Credit for risk reduction programmes.

reporting Eg capital bu~d and decommissioning. Cultural change to programmes takes time to embed:

golden rules good idea Impact of AI/IlE programme changes Keep engagement open & honest Permissioning Strategy on regulator resource availability. Eg Show where this is bringing

a munications improvements

IR

Hold Point Control Plans Good response on incidents

Be wary ot scope creep Safety Improvement Programme

ONR) needs to be more effective. Eg Facility taking on wider remit How do-keep ssed on key aiticalitv proaranvne

Joint opportunities issues Early issue or report ONR)

Develop links with Internal Regulator Messages aligned as minimal comment from regulator

Explore grouping ot Cat A IR modifiCations in an area to reduce Common Goals/Common workload understanding between AI/IlE and Clarity & improvement of

regulators (ONR)

communication ot respective risks & Importance ot regulator issues understanding programme ONR to and from AI/IlE Overall plan or revised submission IR Align AWEJMOO/Regulator to

dates for regulators Regrets accurate challenges to surprises I Good behaviours of senior

management on safety leadership (ONR) Keep lnfooned Report/slides to align as much as

possible (Given FOI)

-----

Ul( COP~FIDENTIAL

(HID) More regulator response provided in the mMtinglsesaion if provided with earlier copy ot report

(ONSR) Good session but would benefit from earlier issue or report

(ONR) Site ability to identify issues ONR could learn

(EA) AROE very specifiC Opportunity for reg feedback

(ONR) Maintain balanced view Look ahead - how it reflects on overaU picture Good to have Internal Regulator present - bu~d relationship

EDMS3/801 CC44A

ANNEX B

ONR) AWE's view or conipliance missing: LCs ACs Legislation

More measurable/quantifiable SS to suggest org for AI/IlE review

(ONR) How does AI/IlE respond to Internal Regulator challenge

Julie Taylor Busy programme Proud ot achievements

Are - doing the right things JT is customer . Build confidence I Own reflection

'I' Consiatent across org ( eg Golden Rules)

(EA) Early engagement Quality ot submissions Intelligent Operator

Page 52 of 53

Version 1.0 UK GO~~FIDE~HIAL EDMS3/801 CC44A

Annex C

CURRENT ACTION LIST

Action Reference Action Owner

CY/14/01

CY/14/02

The regulatory community had asked that in Head of OEL future the Annual Safety Report be promulgated in advance of the formal meeting to allow time to review and digest the data.

AWE to supply the regulatory community with a consolidated list of major projects submission documents together with the planned submission dates.

UK GONFI DE~~TIAL Page 53 of 53

AWE environment, safety, health and quality function - GOV.UK

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