AUBURN HILLS MEETING SCHEDULE

City Council Chamber – 1827 N. Squirrel Road Administrative Conference Room – 1827 N. Squirrel Road Public Safety Building – 1899 N. Squirrel Road Community Center – 1827 N. Squirrel Road Department of Public Services (DPS) – 1500 Brown Road Fieldstone Golf Course - 1984 Taylor Road

Library - 3400 Seyburn Drive Downtown City Offices – 3395 Auburn Road, Suite A

MARCH 2013 (02-28-13)

04 City Council Workshop 5:30 p.m., Council Chamber

04 City Council, 7:00 p.m., Council Chamber

05 Board of Review, 9:00 a.m., Council Conference Room

11 Board of Review, 9:00 a.m. & 1:00 p.m., Admin Conference Room

12 Board of Review, 2:00 p.m. & 6:00 p.m., Admin Conference Room

13 Tax Increment Finance Authority, 4:00 p.m., Council Chamber Location Change

14 Zoning Board of Review, 7:00 p.m., Council Chamber CANCELED

18 City Council, 7:00 p.m., Council Chamber

19 Library Board – SPECIAL MEETING, 4:30 p.m., Library Meeting Room - ADDED

25 TOWN HALL MEETING to discuss Leaf Burning, 7:00 PM, Community Center

26 Library Board, 4:30 p.m., Admin Conference Room

26 Planning Commission, 7:00, Council Chamber

27 Beautification Advisory Committee, 6:00 p.m., Admin Conference Room

AUBURN HILLS MEETING SCHEDULE 248-370-9402

The City of Auburn Hills Regular City Council Meeting

Monday, March 4, 2013 * 7:00 p.m.

*Workshop 5:30 p.m. – Discussion of Golf Course AGENDA

Council Chamber 1827 N. Squirrel Road Auburn Hills MI 248-370-9402 www.auburnhills.org

1. MEETING CALLED TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL OF COUNCIL

4. APPROVAL OF MINUTES – February 18, 2013

5. APPOINTMENTS & PRESENTATIONS

6. PUBLIC COMMENT

7. CONSENT AGENDA All items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

7a. Board and Commission Minutes 7a.1. Retiree Health Care – February 13, 2013 7a.2. Pension Board – February 13, 2013 7a.3. Public Safety Advisory Committee – February 26, 2013

7b. Motion – Approve the Purchase of Eight (8) 2013 Dodge Charger Police Package Patrol Vehicles 7c. Motion – Approve the Purchase of a 2014 Freightliner Recovery Truck

8. OLD BUSINESS

9. NEW BUSINESS 9a. Motion – Approve Liquor License Renewals 9b. Motion – Approve Public Recreation Hall License Renewals 9c. Motion – Approval of Text Amendment to Zoning Ordinance / Building Height in Industrial Districts 9d. Motion – To support the letter of intent from the City of Auburn Hills to AARP and World Health Organization

(WHO) for consideration in becoming a leader in Michigan as an Age-Friendly Community. 9e. Motion – Proposed Purchase of a Changeable Message Sign / Radar Trailer 9f. Motion – Purchase of 6 Mobile Replacement Computers 9g. Motion – Award of Police Vehicle Changeover Bid 10. COMMENTS AND MOTIONS FROM COUNCIL

11. CITY ATTORNEY’S REPORT

12. CITY MANAGER’S REPORT

13. ADJOURNMENT

City Council meeting minutes are on file in the City Clerk’s office. NOTE: Anyone planning to attend the meeting who has need of special assistance under the Americans with Disabilities Act (ADA) is asked to contact the City Clerk's Office at 370-9402 or the City

Manager's Office at 370-9440 48 hours prior to the meeting. Staff will be pleased to make the necessary arrangements.

http://www.auburn-hills.org/

The City of Auburn Hills City Council Meeting

Minutes

D A T E : M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 4 .

February 18, 2013

CALL TO ORDER: by Mayor McDonald at 6:00 p.m. LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326

Present: Mayor McDonald, Council Members Doyle, Kittle, Knight, McDaniel, Verbeke Absent: Mayor Pro-Tem Hammond Also Present: City Manager Auger, Assistant City Manager Tanghe, Deputy Director Hardesty, Police Lt.

Miarka, City Clerk Kowal, Water Resource Coordinator Keenan, Senior Director Adcock, Recreation Director Marzolf, IT Director Cagle, Library Director McCoy, Manager of Public Utilities Herczeg, Manager of Roads and Facilities Brisson, Planning Commissioner Ouellette, City Attorney Beckerleg, City Engineer Juidici, City Manager Intern Guest. Guests 21

4. EXECUTIVE SESSION – Review of City Manager Mr. Auger requested to have his review in Executive Session. Moved by Verbeke; Seconded by Doyle. RESOLVED: To recess to Executive Session to perform a personnel review of City Manager Auger. VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.024 Council adjourned to Executive Session at 6:03 p.m. and reconvened the regular City Council Meeting at 7:10 p.m. 5. APPROVAL OF MINUTES 5a. Regular City Council Meeting – February 4, 2013 Moved by Knight; Seconded by Kittle. RESOLVED: To approve the February 4, 2013 City Council minutes. VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.025 5b. City Council Workshop Minutes – February 4, 2013 Moved by Doyle; Seconded by Verbeke. RESOLVED: To approve the February 4, 2013 City Council Workshop minutes. Mr. Knight asked that the minutes reflect the topic was not how to evaluate a professional it was to understand exactly what each of the professionals were doing and how they were doing it. VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.026 6. APPOINTMENTS and PRESENTATIONS 6a. Reappoint Dawn Price to the TIFA Board for a term ending February 28, 2017 Ms. Doyle asked Ms. Price to comment on her time on the TIFA Board, including why she would like to continue on the Board.

C I T Y O F A U B U R N H I L L S

City Council Minutes – February 18, 2013

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Ms. Price explained she had never participated in any type of government committee and has learned quite a bit as well as working with a great group of people. She noted how exciting it is to be part of the transformation of the downtown. She stated she brings with her financial experience and understanding of business her 36 years of working at General Motors. Moved by Verbeke; Seconded by Kittle.

RESOLVED: To reappoint Dawn Price to the TIFA Board for a term ending February 28, 2017. VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.027 6b. Reappoint David Molnar to the TIFA Board for a term ending February 28, 2017 Mr. Molnar thanked Council for his first appointment. He didn’t know that he would be a participant in the City’s growth, noting all the work that is being done downtown. His background is in international human resources and finance. One contribution he made to the TIFA Board was that he was able to have the balance sheet revised and simplified to reflect an immediate picture of the TIFA finances. He is also looking forward to the completion of the United College Center, believing it is the first of its kind in Oakland County and possibly the state. Moved by Verbeke; Seconded by Knight.

RESOLVED: To reappoint David Molnar to the TIFA Board for a term ending February 28, 2017. VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.028 6c. Appoint Linda Hogan to the BAC for a term ending December 31, 2015 Mayor McDonald explained Ms. Hogan used to volunteer at the Community Center, but now with a full time job she is unable to volunteer there and asked if there was something else she could do for the City. He believes with her background she will be a good fit with this Commission. Ms. Hogan introduced herself and explained she is a designer for the auto industry and is currently working as a contract employee for Chrysler at Magna. She has quite an extensive background in design, including a degree in design and an interest in keeping the community beautiful. Mayor McDonald noted she has also won a few of the Beautification Awards. Moved by Verbeke; Seconded by McDaniel.

RESOLVED: To confirm appointment of Linda Hogan to the Beautification Advisory Commission for a term ending December 31, 2015.

VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.029 6d. Presentation – Traffic Safety Award Deputy Director Hardesty explained each year the Association of Police Chiefs, Office of Highway & Planning, and AAA, present awards for excellence in traffic safety, for best overall safety programs in Michigan. Law enforcement agencies of various sizes from around the State apply for the awards. The awards are based on a variety of criteria, but the main focus is making roadways safer. This year at the winter conference, held February 7th, the MACP Traffic Safety Committee awarded the South Oakland County Crash Team third place for Excellence in Traffic Safety. The Team is made up of officers from Troy, Bloomfield Township, and Auburn Hills, with the Team Leader being Lt. Miarka. The Team received a beautiful plaque as well as a $5,000 grant that can be used towards equipment or overtime for safety programs. Lt. Miarka presented the plaque to City Council in appreciation of their support of this Team. 7. PUBLIC COMMENT – none. 8. CONSENT AGENDA All items listed are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

8a. Board and Commission Minutes 8a.1. Planning Commission – January 29, 2013. 8a.2. Special Planning Commission – February 7, 2013 8a.3. Tax Increment Finance Authority – February 12, 2013

Moved by McDaniel; Seconded by Kittle. RESOLVED: To approve the Consent Agenda as submitted.


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VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.030 9. OLD BUSINESS - none 10. NEW BUSINESS 10a. Motion – Approve Network Switch Purchase. Deputy Director Hardesty explained as part of this year’s budget, an updated phone system is being considered and the first step in that process is to update the network switches. The new switches will help with a new phone system but they will be used by the entire network. These switches could be compared to tunnels that allow the data to travel through. Some of the switches have had to be replaced due to age. There was a very good response to the bids that were sent out, with the lowest bidder being Sehi Computer Products. The company is based in Rochester and has a very good reputation. Responding to Mr. McDaniel, Mr. Cagle stated there will be seven switches with specifications for each particular site. Mr. Cagle explained the term generic was used to allow the bidder to use any switch manufacturer, and he would determine the best solution for the City based on cost and product capability. Mr. McDaniel was curious as to how many ports each switch can accommodate. Mr. Cagle stated it varies, dispatch has a major switch, with 168 ports, and some of the other lesser switches have 24 or 48 ports. The core switch, here in the administration building, has 48 ports, but needs eight SFP (fiber connections); this core switch connects with the other City buildings. Mr. McDaniel asked if the switch provider is also a provider of the VOIP services; and asked if it is recommended to put both on the same network. Mr. Cagle stated the provider has yet to be determined, he believes that will be a topic for the next Council meeting. Deputy Director Hardesty explained Mitel is a phone system that will work with these switches; the switches meet the minimum requirements of Mitel, but would also work with others as well. Mr. McDaniel noted he has some experience with these types of systems and is concerned that the switches will be able to handle all that is required for an organization of this size; with the VOIP and other data on the same network and connected with other networks. Mr. Cagle explained the specs for this bid were received from Sun Tel for this VOIP product. Answering Mr. McDaniel’s question, Deputy Director Hardesty explained Sun Tel has a GSA contract for the My Tel Solutions, so Sun Tel would automatically be the low bidder for the voice over IP. Mr. Cagle confirmed these are full POE switches as well. Mr. Knight was impressed with Mr. McDaniel’s knowledge of the subject and asked Mr. McDaniel if he was satisfied with the bid. Mr. McDaniel confirmed for Mr. Knight, he is satisfied. Dan Sapp introduced himself, noting he put the bid together. Responding to Mr. Kittle, Mr. Sapp continued, stating this is the first project with Auburn Hills; however, the company has contracts with other cities, the most recent was Royal Oak. Addressing the Mitel issue, Mitel and HP are in a direct partnership, Sehi is not a VOIP provider. Mr. McDaniel reasoned the VOIP provider should have offered a bid for the switches as well. He is pleased that there is a lifetime warranty on the switches. Mr. Sapp noted the lifetime warranty is standard for HP; if a call comes in at 4:00 p.m., by 10:00 a.m. the next morning a replacement switch would be at the City. If a switch needs replacing and a particular one is no longer available, HP will make the replacement with a newer model. Ms. Doyle too, was pleased with Mr. McDaniel’s knowledge and appreciated the number of bids received; however, she was puzzled by the great cost gap between the lowest and highest bidders. She questioned if the low bidder meets the product, quality, and warranty of the higher bidders. Mr. Cagle explained some of the bids were using Cisco products which tend to be more expensive, and the Cisco warranty is an additional expense. The reason for the vast difference is the brand name of the product, though most of the products are very similar and all work well. There were a few bids that were not considered because of the poor quality product. Mr. Cagle admitted he likes Cisco’s switches better and believes there are some advantages, but not for $11,000.00. HP has a wonderful reputation, and the City currently uses two HP switches, which are working fine. Moved by McDaniel; Seconded by Doyle.

RESOLVED: To approve the purchase of seven (7) network switches from Sehi Computer Products with a total cost of $43,170.51.

VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0)


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Resolution No. 13.02.031 10b. Motion – Approve Purchase of Sanitary Sewerage Pump Mr. Herczeg explained during the holidays, one of its pumps at the Lake Angelus lift station quit working and it was determined that fixing it would not be cost effective. There have been three pumps available for this lift station, two working and one back-up; the pumps are on a six-month rotation. The bid was placed on the Michigan Inter-Governmental Network bid site, which has 279 companies listed and received only one bid. There aren’t many companies that make this type and size pump. Mr. Herczeg noted he contacted two other regional providers, one who bid in 2010 and decided not to bid this time, mentioning the new specifications as well as not wanting to bid against Kennedy again as the reasons for not bidding. The other potential bidder gave no reason. Mr. Herczeg confirmed repairs would cost $16,000.00 and a new pump is $19,790.00; mentioning the specifications for these pumps were updated by OHM in 2010. Mr. Knight was concerned that if these three pumps are rotated, then theoretically, they should all be wearing out quite soon. Mr. Herczeg explained all three pumps were not purchased at the same time, so they shouldn’t all fail at the same time. Responding to Ms. Verbeke, Mr. Herczeg stated the life expectancy of a pump is generally 10 years; however, the last one lasted only seven years. Of the two that are working, one was purchased in 2002 and the other in 2010. This is not a budgeted item. Mr. Kittle was curious if there was an issue with the new specification that the City isn’t aware of and that was why the other company chose not to submit a bid. Mr. Herczeg believes it is more of an issue with the price; the other company’s bid was $5,000.00 more than Kennedy’s bid. Mr. Herczeg too, was perplexed with receiving only one bid out of the 79 possible. Mr. Herczeg stated the last pump purchased cost $15,000.00, in 2010. In response to Ms. Doyle, he questioned why the huge jump in price and was told the price of precious metals is high and there is quite a bit of copper in the pumps. Ms. Doyle asked how comfortable one can be with only one bid, to which Mr. Herczeg responded that the City has done business with Kennedy in the past. Their prices have either been competitive or they have had the best price of the bidders. Mr. Knight questioned if it might be wise to purchase an additional pump with the anticipation that precious metals will continue to rise, therefore making pumps more expensive. Mr. Herczeg stated he wasn’t sure if it would be a good thing to have a pump sitting on a shelf, it may not be good for the seals. Mr. McDaniel noted it seems more often than not lately that when putting something out for bid, it results in receiving only one bid or very few. He questioned if there may be something that can be done to entice more bids, possibly going beyond the immediate region or possibly nationally. Mr. Auger noted many times there just isn’t many suppliers for a particular item. For example. road striping; there are two known suppliers, one on the west side of the state and one on the east side. Depending on which side of the state you’re located determines from whom who you would receive a bid. In this case, Kennedy had no idea they would be the only bidder, so a company generally makes an honest bid. Often when there are few bids submitted, staff will contact companies and inquire as to whether they’d like to bid or find out why they don’t want to bid. Mr. Kittle noted using only MITN as the encompassing bid network isn’t necessarily the answer. Ms. Doyle thinks it would be helpful when receiving only one bid that staff contact other communities and find out their bidding process and their responses. Moved by Knight; Seconded by Verbeke.

RESOLVED: To award the bid from Kennedy Industries Inc. 4975 Technical Drive, Milford, MI 48381 for the Sanitary Sewerage Pump in the amount of $19,790.00, to be paid from sewer account number (592-535-757.000).

VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.032 10c. Motion – Approve Featherstone Road Concrete Overlay and Water Main Replacement Scope of Engineering Services Mr. Brisson explained this project is budgeted for 2014; a concrete overlay on Featherstone Road from Squirrel Road to Opdyke Road. This project is similar to the 2010 Squirrel Road project; the joints are separating and the road is still in decent enough condition to accept the concrete overlay, which is much less expensive than replacing the road. The road portion of the project will cost approximately $2.5 million, with federal funding of $1.6 million available.


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Mr. Herczeg explained it was suggested to take advantage of the road construction and simultaneously upgrade the water main along Featherstone. The water main will be upgraded from 12” and 16” asbestos and concrete water mains to a 20” ductile iron water main, and will be constructed on the north side of the road. The new system will improve pressure along the Opdyke corridor. Mr. Herczeg confirmed for Mayor McDonald, TIFA funds are being used. Mr. Knight understood the upgrade from asbestos to ductile, but questioned if the size should have been larger when first installed. Mr. Herczeg explained it is a problematic asbestos pipe that tends to break and has reached its lifespan. Upgrading the pipe is in the water master plan and will have better pressure for that district. Mr. Juidici explained the current pipe has been there since the 1960’ or 70’s and is pre-Chrysler. Ms. Doyle asked if there is an issue with water pressure and fire suppression in that area. Mr. Juidici stated that we look for the weakest link in order to provide the best services. It was identified in the water master plan that the fire flow needs to improve here especially if we want growth in this area. Mr. Herczeg explained the new pipe will be installed on the north side of Featherstone, leaving the current pipe on the south side. There is no harm leaving the pipe in the ground and there won’t be the additional cost to remove it. Moved by Doyle; Seconded by Knight.

RESOLVED: To approve the Featherstone Road Concrete Overlay and Water Main Replacement Scope of Engineering Services provided by OHM Engineering Advisors for the not-to-exceed amount of $306,525.00. Funding is provided from TIFA B (252-736-971.000) $128,500.00, TIFA B (252-736-973.000) $62,800.00, and TIFA D (253-737-973.000) $115,225.00.

VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.033 10d. Motion – Approve 2013 Pavement Maintenance Program, Scope of Engineering Services Mr. Brisson explained the funding for this project comes from several budget sources; the biggest project will be the concrete patching on Squirrel Road, south of M-59. There will also be more sidewalk work in Bloomfield Orchards. The bid will be going out shortly and he will bring the bid back for Council approval. Mr. Knight asked the difference of a cape seal and a slurry seal. Mr. Brisson explained the cape seal is an aggregate base with slurry on top, for a more moderate repairs; a slurry seal is for roads that are in decent condition. Mr. Kittle asked about the non-motorized path on Opdyke Road between Featherstone and South Boulevard, costing $140,000. Mr. Brisson explained that is a completely different project, and is not part of this request for engineering services; that project is to connect the safety paths from Auburn Road to just south of Featherstone. Mr. Juidici stated the safety path project was started last year and is getting ready to be bid out through MDOT. The City received a grant for approximately half the cost of the project; the overall cost of the project is approximately $500,000.00. The project includes a new bridge over the Clinton River, significant retaining walls and work along the M-59 corridor to connect Auburn to Featherstone. Moved by Knight Seconded by Verbeke.

RESOLVED: To approve the Scope of Engineering Services for the 2013 Concrete and Asphalt Maintenance Programs with services provided by OHM Engineering Advisors at a not-to-exceed amount of $ 75,500.00.

VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.034 10e. Motion – Adopt the Resolution Authorizing Application to the State of Michigan for the consideration of the designation of Community for a Lifetime. Ms. Adcock noted this is a very exciting time for the City; this is the first phase of looking at the community for the aging population. The State of Michigan has a program called the Livable Community, which is a community for a lifetime. The program looks at 10 attributes: Walkability/Bikeability, Supportive Community Systems, Access to Health Care, Safety & Security, Housing - Availability & Affordability, Housing- Modification & Maintenance, Public Transportation, Commerce, Enrichment, and Inclusion. Currently, more than 13% of Auburn Hills’ population is over 60 years old; 6% of the homeowners are 65 or older and 13% of the households have a family member aged 65 years or older. Five months ago a team comprising of City Staff, Planning Commissioners, and community volunteers completed the Community for a Lifetime Assessment looking at the 10 different categories. The Assessment was completed in a variety


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of ways including: group meetings, observations, and research. The group also relied on City Staff’s expertise and knowledge. Additional support was provided by other departments. This exercise can be viewed as an opportunity to take a snapshot look of the community and to assess the current attributes and to use the gathered data for future planning. The Assessments are not intended to be judgmental, but rather as an exercise to highlight a community’s accomplishments and to provide information on challenges and needs a community may experience as population demographics shift. This is only the beginning of looking to the future of Auburn Hills and its aging population. It is not an absolute, nor will all the findings or recommendations become a reality. Some recommendations may be simple, such as installing additional benches at City parks or near trailheads; or redesigning services or programs. Other findings may be incorporated into long term planning for the City. Other recommendations or findings may be too costly or impractical such as the construction of a bridge over a busy roadway. In the end the Assessment proved Auburn Hills is a great place to live, work and to play. The next step would be to have Council approve a resolution to proceed and submit to the State for review. The following phase will be to put together action steps and working on other assessments. Ms. Adcock confirmed for Mr. Kittle there were 57 respondents for the mini assessment. There was a focus study done at the craft fair and other programs at the Community Center for the mini assessment; the large assessment was done by the teams. Ms. Adcock stated Auburn Hills is ahead of most in acknowledging and working the aging population. This Assessment is a tool that can be used by the Planning Commission, for budgeting purposes, and other departments may find the information helpful in planning for the future. Ms. Adcock confirmed for Mr. Knight the action plan would be based of the State’s findings of the Assessment. Mr. Knight believes the public transportation will be a pinch-point, noting as stated in the report, the car is one of the last bits of freedom someone will give up. The City currently has three buses and he is unsure if they will meet the need. Mr. Kittle asked if the three buses are not needed for the Community Center, there may be the possibility of selling one to the TIFA for downtown transportation. Ms. Adcock stated all three buses are needed and used every day. There is a waiting list for rides; the dialysis and chemo patients put a strain on the bus system. As the population ages, there will be more residents needing rides for medical appointments, so there will be a need to get creative with the transportation as well. Ms. Doyle noted currently there are between 9% and 13% of the City’s households having an aging family member, and by the year 2035 that number is expected to reach 25%. She asked of the 10 attributes listed, which one would Auburn Hills might be at the leading edge, one that would have great impact on the seniors. Ms. Adcock chose housing; 90% of all Americans want to stay at their own home. Assisted living which is privately paid, and nursing homes, are very expensive. The research indicates more people are choosing to stay their own homes with in-home support services. Some of the creative ways to keep folks in their own homes are the “granny flats”, accessory dwellings, allowing an increased number of unrelated people in one home, and home modification (how to modify a home and keep them safe). Healthcare is another important issue, as well as being able to afford to continue to live in their own home. Ms. Doyle asked how the City would be able to accommodate the healthcare issues. Ms. Adcock noted having transportation available for healthcare visits as well as affordable services; partnering with home health agencies, medical facilities, bringing agencies into the City to visit the seniors at home or at the Community Center, similar to the old type health fairs. There is also the concern of home healthcare businesses; how will these businesses be regulated? Currently there are no regulations. Maybe the City could come up with a solution to regulate the home healthcare businesses. One remedy in trying to keep seniors safe is to educate them before anything bad can happen. Elder abuse is rampant, with many focusing on financial end. The educating could be done through programs at the Community Center, the newsletter, cable TV, or social media. Ms. Doyle asked and hoped there will be town hall type meetings involving the public. Ms. Adcock explained this is merely the first step in this process and yes, she intends to have those types of meetings. The next step will be going to the public and asking what they see in the future for them and Auburn Hills. Mr. Knight noted he had seen in a magazine a small modular home that is constructed in the backyard of a family member, where an elderly person is able to live on their own, but close to family if need be. He hopes the Planning Commission will begin looking at those possibilities for Auburn Hills in the very near future. Ms. Adcock stated that would be an accessory dwelling and the Planning Commission has been very involved in this process thus far and has been looking at some of those ideas. Continuing, Ms. Adcock explained she has seen where an accessory building was put inside a garage, nobody was aware of the apartment but the property owners and when it was no longer needed, it was removed. This is where ordinances and building codes must be reviewed and revised.


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Mr. Kittle acknowledged the Planning Commissioners in the audience and commended them on a job well done and also recognized those from OHM. Continuing he explained there was a presentation by SEMCOG about the aging population and it was an intriguing and interesting presentation. It was very informative of demographics and what it will do to services, the needs, and tax base. Ms. Adcock stated if Council would like, she can get great amounts of good information on the aging process and how the City can go forward and be on the leading edge. Mr. Kittle stated the presentation he saw talked about the declining property values associated with people staying in their homes longer; they generally can’t afford to fix them up, make improvements or pay their taxes. Moved by Verbeke; Seconded by Knight.

RESOLVED: To accept the Planning Commission’s recommendation and adopt the resolution authorizing application to the State of Michigan for consideration of the designation of Community for a Lifetime.

VOTE: Yes: Doyle, Kittle, Knight, McDaniel, McDonald, Verbeke No: None Motion Carried (6-0) Resolution No. 13.02.035 11. COMMENTS AND MOTION FROM COUNCIL Mr. Knight:

• He saw the Forester Square housing and it reminded him of the row housing in Detroit. The homes are so close together that he is concerned a fire would take them all out. Mr. Auger stated all of those houses are fire suppressed.

• Noted his sister’s Troy home increased in value by 1% or 2%, and Mr. Ouellette mentioned sales of homes are increasing, as are the values.

Ms. Verbeke: • Mentioned the light is out at Juniper and Grey and asked Mr. Brisson to investigate, she isn’t sure if it is a City

light or DTE. • Noticed on February 25th, there is a town hall meeting regarding burning.

Mr. Kittle noted the meeting is March 25th. • The Pontiac School District did not pay $7.8 million to the union for healthcare. The District entered into a

consent agreement and the residents of Auburn Hills will be responsible for a portion of that money. Mr. Auger stated there is a possibility the cost may be included in the summer tax bill; however, the City is working with other communities that are in the same situation. None of the communities received any notification of the situation, and are trying to work on a solution.

Ms. Doyle: • She had many out-of-town guests this past weekend for her son’s 21st birthday. She had Fieldstone cater, and

was very pleased with the fantastic job they did. She noted Fieldstone caters events all year round. She mentioned her brothers, who are ice hockey players, went for a walk at Hawk Woods and mentioned how good the pond would be for skating; it was smooth as silk and there was no snow on it. She asked Mr. Marzolf if it is or could be used for skating. Mr. Marzolf noted it is a natural preserved area and not intended for any use.

Mr. Kittle: • Today was the second meeting with the committee to evaluate and discuss leaf burning in the City; and was the

first meeting with resident participation. Parameters were set for the town hall meeting to be held March 25, 2013 at 7:00 p.m., in the Community Center. It will be an open forum, inviting any and all residents to speak on the issue.

12. CITY ATTORNEY’S COMMENTS - none 13. CITY MANAGER’S COMMENTS

• Congratulated Mr. McDaniel on his selection to the 40 Under 40, Brooks Patterson’s group. • The City is working with the businesses on Glenmeade, to complete the process that was started a number of

years ago for the City to accept Glenmeade as a City owned street. The acceptance of the street will come before Council for approval in the near future.

14. ADJOURNMENT The meeting adjourned at 8:20 p.m.

D A T E : M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 7 A . 1 . The City of Auburn Hills

Retiree Health Care Board Meeting Minutes February 13, 2013

Administrative Conference Room, 1827 N. Squirrel Road, Auburn Hills MI 48326

1. CALL TO ORDER: Chairman Brian Martin called the meeting to order at 1:06 p.m. 2. ROLL CALL Present: Mayor Jim McDonald, Mayor Pro Tem Hammond, City Manager Auger, Public

Safety Representative B. Martin, City Clerk Kowal, Finance Director Barnes, Clerical Representative Klobnock, Public Service Representative Smith

Absent: Public Safety Representative Groehn Also Present: Attorney Tom Michaud, VanOverbeke, Michaud & Timmony P.C. George Vitta,

Asset Strategies, Denise Jones, Rodwan Consulting Company 3. APPROVAL OF AGENDA Moved by Auger; Seconded by Hammond. RESOLVED: To approve the agenda as submitted VOTE: Yes: All No: None Motion Carried (8-0) 4. CONSENT AGENDA 4a. Approval of Statements of Account from Comerica Bank for October - December, 2012. 4b. Approval of payment of Invoice #3647 in the amount of $5,000.00 to Asset Strategies for Services rendered for the 1st Quarter of 2013. Moved by Auger; Seconded by Klobnock. RESOLVED: To approve the Consent Agenda VOTE: Yes: All No: None Motion Carried (8-0) 5. OLD BUSINESS 5a. Approval of November 12, 2012 Minutes Moved by Klobnock; Seconded by McDonald RESOLVED: To approve August 16, 2012 Minutes. VOTE: Yes: All No: None Motion Carried (8-0) 6. DISCUSSION Denise Jones of Rodwan Consulting Company - Experience Studies Ms. Jones explained an actuarial study is a review of the assumptions that are used at the annual actuarial evaluations. The City provides the people information; the active members and the retired members. To the people data and the benefit provisions, there are certain assumptions that are applied. Those

C I T Y O F A U B U R N H I L L S C I T Y C O U N C I L A G E N D A

Retiree Health Care – February 13, 2013 Page 2 assumptions include how they think that group of people will behave in terms of retiring, withdrawing from the system, and how long they are going to live once they start collecting benefits. Assumptions are also made on how much the plan will earn in its investments. Those assumptions along with the people data is what determines the contribution rates and the liability that is shown in the actuarial report. There is also an experience study, in which the data is reviewed over a period of five to ten years to see if the actual experience coincides with the actual assumptions that are being used. It is checked to see if there is a disparity between what actually happened and what was assumed, then adjustments are made. Early retirements programs can skew the results. This type of study is a lot of work, crunching a lot of numbers. Ms. Jones’ suggested, if the City decides to proceed, the 10-year period from 2002 through 2012 should be incorporated; 10 years of history would be reviewed for both the Retiree Health Care and Pension plans. A report will be presented that shows the experiences and recommend changes to the assumptions if necessary. Two reports would be generated for each of the plans; any additional information that is needed to complete the reports would be requested from the City If the recommended assumption was adopted by the Boards, those assumptions would be used in the next actuarial evaluation until there is a recommendation to review the assumptions again. Ms. Jones explained the studies are done depending on the size of the plan; for this size plan 10 years is good, those with larger plans may opt for every five years. The cost of each plans actuarial study would be approximately $7,000.00. Continuing, Ms. Jones stated the same assumptions are being used for both the Retiree Health Care and the Pension plans. The Health Care group’s demographics are larger than the Pension plan; it is reasonable to look at each separately, but it wouldn’t be unreasonable to look at either one or the other and then adopt the package of assumptions for both plans. Mr. Martin asked Ms. Jones about an experience study, noting there was session at the Maper’s Conference that discussed the need of a study every five years. He noted there has not been a study done that he is aware of, and asked of the dangers of not having an experience study done. Ms. Jones noted adjustments are made every year if the experience doesn’t line up with the assumptions, it automatically flows through to the actuarial evaluation. Additionally if a trend is noticed, such as people are retiring much slower than the probabilities that are being used or if the eligibility requirements were changed, then automatically the retirement assumption would be changed. There is a self correcting measure already in place. Confirming for Mr. Martin, Ms. Jones said yes, a mini experience study is being done each year when the actuarial report is done. Ms. Jones was thanked for her attendance at the meeting. 7. NEW BUSINESS 7a. Fourth Quarter Performance Report as Prepared by Asset Strategies Small and mid-size stocks did better than large company stocks. Every three to seven years the rotation from growth stocks into value stocks occurs. Value stocks outperformed growth stocks and international stocks performed very well. Interest rates should remain low until 2014. The Federal Reserve noted future interest rates will be based on two benchmarks; the national unemployment rate and the inflation rate. When unemployment is down to 6.5% and the inflation rate is up to 2.5%, then there may be an increase in interest rates.

Retiree Health Care – February 13, 2013 Page 3 There was slight Total Fund underperformance due to weak results across many sectors and managers, with the exception of PIMCO Total Return Fund. Regarding the asset allocation, the domestic is slightly under the target, the international is where is it should be, real estate is good, and the hedge fund is a little lower than the target; no action is necessary. The recommendation from last November still stands; the stock market gets ahead of itself and investors get caught up the momentum of a rising stock market and that is generally the warning signal that the market is about to crash. There is still no resolution to U.S. fiscal policy; the debt ceiling, the budget cuts, and the increase of spending authority by the U.S. government are all topics being discussed in March. The determining factors in de-risking a plan is looking for positive growth from U.S. stocks, flat to slightly positive returns for U.S. bonds. The interest from the bonds should offset any potential price depreciation. Interest rates can increase for other reasons than just higher inflation. Interest rate risk is a concern over the next few years, which could affect the plans assets. The Dodge & Cox International Stock Fund was liquidated with the funds being transferred to a new international equity manager, Vontobel, on November 1, 2012. The investment generated a return of +2.99 % for the partial quarter. The full quarter return of the international equity portion was +4.58%. On January 1, 2013, the BlackRock Russell 1000 Index Fund replaced the Vanguard 1000 ETF. As part of the temporary defensive strategy, the target allocation for BlackRock Russell 1000 Index Funds (replacing Vanguard 1000 ETF), was reduced to 20% while the target allocation for the PIMCO Total return Fund was increased to 42.5%, as of November 16, 2012. Additional reallocations from Vanguard involved transferring $200,000 to Vontobel and $100,000 to Hatteras on November 28, 2012. All investment allocations as of February 1, 2013, were within allocation range. All the managers are following the investment guidelines. Moved by Auger; Seconded by Klobnock RESOLVED: To accept the Fourth Quarter 2012 Performance Report as prepared by

Asset Strategies. VOTE: Yes: All No: None Motion Carried (8-0) Ms. Klobnock asked Mr. Vitta if he had any numbers for January’s Health Care Fund. Mr. Vitta explained he doesn’t have a total fund result for January, but at the end of December there was $11.673 million and at the end of January there was $11.757 million. Mr. Barnes noted as of today, it is $11.9 million. Chair Martin stated there would be a deviation from the agenda with Mr. Vitta proceeding to the fourth quarter report for the Pension Fund (see Pension Minutes 2/13/13). Chair Martin resumed the Retiree Health Care meeting. 8. LEGISLATIVE UPDATES FROM TOM MICHAUD Mr. Michaud noted these issues relate to both the Retiree Health Care as well as the Pension. Currently Public Act 314, the Investment Act, is the statute that is followed for e the Retiree Health Care and Pension Boards. An amendment was made with significant changes and will become

Retiree Health Care – February 13, 2013 Page 4 effective March 28, 2013; however, it isn’t mandatory to have all the changes made by then. The amendment has made significant changes to the investment portion; the Investment Act has different asset classes, such as real estate or domestic stock, and international stock, which has limitations of how much, can be invested in each class. The amendment, Act 347, has increased those limitations and gives more opportunities for investing. The other portion of the Act is governance concepts, administrative issues dealing with transparency. There are a number of transparency issues and it is encouraged through this legislation to have pensions report on a more uniform basis, as well as being more user friendly. In the past a summary and report were required, now the name of the report will be changed, because no longer will there be a summary. More information will be required in the report, for instance a report on one, three, five, seven, and ten year calendar a net fee basis, of the investment performance. Mr. Vitta is aware of the new law and will submit the information in the correct format. Also, it will be necessary to include additional actuarial concepts, such as the funding level and how many active participants there are. There is a new format that must be used as well as making the report available on the City’s web site. Mr. Michaud noted he has compiled a check list to assist with the semi-annual report of what must be included, and will review the completed report. A budget for either Board was never required, but now it must be included. The budget must also include travel expenses for seminars and conferences, a backlash caused by Detroit. It is now necessary to keep all travel records for six years, as a matter of transparency. There should be a policy that all services providers, on an annual basis must disclose if they have exceeded the limited amount for making political contributions. Similarly, with investment professionals, they too will need to disclose on an annual basis how much they are earning from one particular client. It is now necessary to have a travel policy. The law agrees trustees should be furthering their education; however, there is a limit of not more than $150,000 per year, $12,000 per trustee, or not more than $30,000 per trustee in one year. There are other similar type stipulations that will be discussed at later meetings. He and Mr. Vitta are currently working together to compose the new forms to address some of the new rules. Mr. Michaud suggested reviewing the Policy Statement disclosure forms, the Code of Conduct, ethics, travel and education policies making sure the current Michigan requirements are being met. Public Act 528 deals with Special Meetings, noting in the past there was an 18 hour notice requirement, now it must contain the reason for the special meeting and it must also be posted on the City’s web site. The new law of taxing pensions is based on the birth date and filing status; new exemptions have been added. A measure has been added for public employees who do not participate in Social Security, such as the police officers; this too, is based on birth date and filing status. Mr. Michaud noted he and Mr. Vitta will be reviewing the Investment Policy Statement. The Fee Disclosure Policy, the Political Contribution Policy, Annual Disclosure form, ethics, education, travel and FOIA policies will be reviewed by himself. The record retention is current and being used and Mr. Barnes will address the requirements for publication of the Plan’s annual report and posting on the City’s web site. If there is a change in the Pension Plan, there must be a cost study report done by the actuarial; the retirement system does not pay for that cost. Mr. Vitta explained high-yield investors have their own guidelines that fall within the statute. Also, steps are taken to make sure that the investment meets state statute. The high-yield bonds are being taken out of the basket clause and are a separate item.

Retiree Health Care – February 13, 2013 Page 5 Mr. Vitta continued, stating over the next several months the asset allocations will be reviewed, and a model will be constructed using the current allocations and take account for the new statutory maximums for high-yield real estate, private equity, etc. and will demonstrate what policy options will open up. As of today, the City’s Plan is in compliance with the State Public Act 314. Ms. Klobnock questioned Mr. Michaud’s note on the checklist that the Board should take action prior to April 1, 2013 regarding PA 347, noting the Board won’t meet again until May. Mr. Michaud explained this discussion, today, is acknowledging PA 347; if there had been something else that needed immediate attention, he would have brought it to this meeting. Moved by Auger; Seconded by Kowal. RESOLVED: To receive and file legislative reports as presented by Attorney Michaud. VOTE: Yes: All No: None Motion Carried (8-0) Mr. Martin noted the above topic and discussion pertains to both Retiree Health Care and Pension. (A copy is included in the Pension minutes) 9. OPEN BUSINESS – none. 10. ADJOURNMENT The meeting adjourned at 1:46 p.m. Respectively Submitted, Kathleen Novak Records Retention Clerk

D A T E : M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 7 A . 2 . The City of Auburn Hills

Pension Board Meeting Minutes February 13, 2013

Administrative Conference Room, 1827 N. Squirrel Road, Auburn Hills MI 48326

1. CALL TO ORDER: Chairman Martin called the meeting to order at 1:47 p.m.

2. ROLL CALL Present: Mayor McDonald, Mayor Pro Tem Hammond, City Manager Auger, City Clerk Kowal,

Finance Director Barnes, Public Safety Representative Martin, Clerical Representative Klobnock, Public Service Representative Lane.

Absent: Public Safety Representative Groehn Also Present: Attorney Tom Michaud, VanOverbeke, Michaud & Timmony P.C.; George Vitta, Asset

Strategies

3. APPROVAL OF THE AGENDA Moved by Auger; Seconded by Klobnock.

RESOLVED: To approve the agenda as submitted. VOTE: Yes: All No: None Motion carried (8-0) 4. CONSENT AGENDA 4a. Approve Pension Board Meetings of November 12, 2012 4b. Approve Statements of Account from Comerica Bank for October – December 2012 4c. Approve payment in the amount of $2666.67 to Asset Strategies for services rendered for invoice 3613

for the month of December 2012. 4d. Approve payment in the amount of $2666.67 to Asset Strategies for services rendered for invoice 3628

for the month of January 2013. 4e. Approve payment in the amount of $2666.67 to Asset Strategies for services rendered for invoice 3646

for the month of February 2013. Moved by Auger; Seconded by Kowal. RESOLVED: To approve the Consent Agenda. VOTE: Yes: All No: None Motion carried (8-0) 5. OLD BUSINESS 5a. Pension Amendment for Retired Fire Chief John Burmeister

RESOLVED: To receive and file the memo from Finance Director Gary Barnes re: pension amendment for retired Fire Chief John Burmeister.

Mr. Martin questioned the impact of the amendment for Mr. Burmeister, of increasing the present value of future benefits by $13,728, and if there would be a reimbursement to the Pension Plan, or because it was Council approved the Pension Plan accepts the negative impact.


Pension Board – February 13, 2013 Page 2 Mr. Barnes said it is a negative impact that will not be replaced.

5b. Service Retirement documents for Randy Wyatt, retiring February 28, 2013 RESOLVED: To accept the Service Retirement documents for Randy Wyatt, Retiring February 28, 2013.

Chair Martin called for comments, hearing none asked for a motion for Items 5a. and 5b. Moved by Auger; Seconded by Lane. RESOLVED: To receive and file Item 5a. and approve Item 5b. VOTE: Yes: All No: None Motion carried (8-0) 6. NEW BUSINESS

6a. Fourth Quarter Performance Report as Prepared by Asset Strategies Mr. Vitta explained there was a slight underperformance due to weak results from domestic equity managers; and strong results from the PIMCO Total Return Fund. This plan’s results are consistently ahead of goals and ranks very high in terms of public retirement systems. Both Rothchild and BlackRock are under target, as is Vontobel, but by very little. There is a small amount of cash and American Core Realty and Lyster Watson are exceeding their targets. The total Fund results trailed the Policy Index by 20 basis points due to weak results across multiple sectors and managers; the strong results from the PIMCO Total Return Fund helped to offset the other weak results. Over the longer periods of time, the Plan is ahead of expectations. The Dodge & Cox International Stock Fund was fully liquidated on October 31, 2012, with the entire amount ($6,298,970.51) transferred to Vontobel, the new international equity manager on November 1, 2012. The investment generated a return of +2.99% for the quarter; the full quarter return of the international equity segment of the Total Fund was +4.58%. The BlueCrest All Blue Hedge Fund, replacing Lyster Watson, funded with $2.5 million on November 28, 2012 earned 0.97% for December. Lyster Watson’s valuation of $170,158 is the estimated balance of the 10% being held back as of December 31, 2012, and is invested in a money market fund. The ‘hold-back’ is scheduled to be returned within 30 days following the completion of the Fund’s 2012 annual audit, which is expected to be completed by June 2013. There was no detection of investment guideline violations. At the last meeting it was decided to use a defensive strategy, resulting in the target allocation for BlackRock Russell 1000 Index Fund to be reduced to 27.5% and increasing the allocation for PIMCO Total Return Fund to 40%. The changes took place on November 16, 2012. Mr. Barnes noted the Retiree Health Care was down about 10% in equities, about $1million and the Pension went down approximately 8%, to $3 million; his concern is not meeting the targets and maybe there should be more stock investments. Mr. Vitta explained he believes the defensive strategy should continue, because those same risks are still present; there hasn’t been much change. Stocks are the riskiest investments right now. Mr. Auger asked Mr. Vitta to compile strategic information for the next meeting, noting when this money should start being reinvested in the market. Mr. Vitta stated he and Mr. Barnes, have determined it is necessary to withdraw $125,000 from BlackRock each month for April through June 2013 to support the current pension payouts. Moved by Auger; Seconded by Klobnock. RESOLVED: To approve $125,000 be withdrawn from BlackRock each month for April through June 2013.

Pension Board – February 13, 2013 Page 3 VOTE: Yes: All No: None Motion Carried (8-0) Mr. Vitta noted all investment allocations are still well within the target, as of February 1, 2013. Moved by Klobnock; Seconded by Lane RESOLVED: To accept the Fourth Quarter Performance Report as prepared by Asset Strategies. VOTE: Yes: All No: None Motion Carried (8-0) 7. OPEN BUSINESS Ms. Kowal asked if any Board Members would prefer to receive paper packets. The Members preferred the electronic; however, it was noted to check and see if lap tops would be available to use for those that don’t have laptops. Otherwise two paper packets will be needed. Chair Martin noted the Experience Study that Ms. Jones spoke of earlier, that she too, advises one should be completed every ten years, but she also noted a mini-experience is done every year. He would hate to incur the $14,000 expense, but it now going on 11 years since the last study was done and asked Mr. Michaud for direction. Mr. Michaud believed it would be wise, but possibly using her suggestion and doing an experience study for the larger fund, which would essentially incorporate both funds. Chair Martin agreed, the Pension plan should be studied and if there are any major changes in the future, a study could be done at that time for the Retiree Health Care. Mr. Barnes doesn’t feel it is necessary, the only time there has been a decrease in funding is when the market made a sharp drop. The funding is above what is requested and continues to rise. Chair Martin agreed the numbers are going up, but there is nothing to validate those numbers. Mr. Auger noted every budget year an adjustment is made as to how much is put into the fund, making sure the obligations are met. He agreed with Mr. Barnes, doing the mini annual study is sufficient. Mr. Barnes explained the actuarial numbers are based on employees leaving at retirement age, not projecting they stay longer; therefore the numbers are pretty accurate. Chair Martin asked for other comments or if anyone would like to make a motion or is further discussion needed. Mayor McDonald stated he is comfortable with the way things are currently done, and doesn’t see the need to spend the additional money. Chair Martin stated the actuarial said it is a good thing to have one done every ten years and the attorney agreed; it is now the ten-year mark and we aren’t taking the advice of paid consultants. Mr. Michaud stated it is not a legal requirement; it is strictly a good practice to know the assumptions meet the experiences. The experience could help to understand the demographics and if people living longer than what was assumed; what tables are being used for calculations; there is more than just the funding. He isn’t sure if an actuarial study is needed to answer all those questions. Mr. Barnes stated the data that is used for the experience study is the exact highly specific data that is given to the actuarial each time an individual retires. Mr. Michaud suggested possibly not doing a full-blown experience study, but suggested a study using a few of the assumptions.

Pension Board – February 13, 2013 Page 4 Mayor McDonald suggested contacting the actuarial and asking what a smaller scale experience study might cost. Chair Martin suggested contacting the Ms. Rodwan’s office and ask how much an experience study would cost for the Pension Board and if there is different experience study’s to choose from, a four point or ten points, and what the cost is. Once that information is received, a decision can be made at the May meeting whether to proceed with a study or not. Mr. Barnes stated if the cost will be $7,000, as mentioned earlier, he would proceed with an entire study, not choose certain points. Moved by Klobnock; Seconded by Lane. RESOLVED: To request Sandra Rodwan Consulting Services to prepare a proposal for an experience study for the Pension Board. VOTE: Yes: All No: None Motion Carried (8-0) 8. LEGISLATIVE UPDATES FROM TOM MICHAUD Mr. Michaud noted these issues relate to both the Retiree Health Care as well as the Pension. Currently Public Act 314, the Investment Act, is the statute that is followed for e the Retiree Health Care and Pension Boards. An amendment was made with significant changes and will become effective March 28, 2013; however, it isn’t mandatory to have all the changes made by then. The amendment has made significant changes to the investment portion; the Investment Act has different asset classes, such as real estate or domestic stock, and international stock, which has limitations of how much, can be invested in each class. The amendment, Act 347, has increased those limitations and gives more opportunities for investing. The other portion of the Act is governance concepts, administrative issues dealing with transparency. There are a number of transparency issues and it is encouraged through this legislation to have pensions report on a more uniform basis, as well as being more user friendly. In the past a summary and report were required, now the name of the report will be changed, because no longer will there be a summary. More information will be required in the report, for instance a report on one, three, five, seven, and ten year calendar a net fee basis, of the investment performance. Mr. Vitta is aware of the new law and will submit the information in the correct format. Also, it will be necessary to include additional actuarial concepts, such as the funding level and how many active participants there are. There is a new format that must be used as well as making the report available on the City’s web site. Mr. Michaud noted he has compiled a check list to assist with the semi-annual report of what must be included, and will review the completed report. A budget for either Board was never required, but now it must be included. The budget must also include travel expenses for seminars and conferences, a backlash caused by Detroit. It is now necessary to keep all travel records for six years, as a matter of transparency. There should be a policy that all services providers, on an annual basis must disclose if they have exceeded the limited amount for making political contributions. Similarly, with investment professionals, they too will need to disclose on an annual basis how much they are earning from one particular client. It is now necessary to have a travel policy. The law agrees trustees should be furthering their education; however, there is a limit of not more than $150,000 per year, $12,000 per trustee, or not more than $30,000 per trustee in one year. There are other similar type stipulations that will be discussed at later meetings. He and Mr. Vitta are currently working together to compose the new forms to address some of the new rules.

Pension Board – February 13, 2013 Page 5 Mr. Michaud suggested reviewing the Policy Statement disclosure forms, the Code of Conduct, ethics, travel and education policies making sure the current Michigan requirements are being met. Public Act 528 deals with Special Meetings, noting in the past there was an 18 hour notice requirement, now it must contain the reason for the special meeting and it must also be posted on the City’s web site. The new law of taxing pensions is based on the birth date and filing status; new exemptions have been added. A measure has been added for public employees who do not participate in Social Security, such as the police officers; this too, is based on birth date and filing status. Mr. Michaud noted he and Mr. Vitta will be reviewing the Investment Policy Statement. The Fee Disclosure Policy, the Political Contribution Policy, Annual Disclosure form, ethics, education, travel and FOIA policies will be reviewed by himself. The record retention is current and being used and Mr. Barnes will address the requirements for publication of the Plan’s annual report and posting on the City’s web site. If there is a change in the Pension Plan, there must be a cost study report done by the actuarial; the retirement system does not pay for that cost. Mr. Vitta explained high-yield investors have their own guidelines that fall within the statute. Also, steps are taken to make sure that the investment meets state statute. The high-yield bonds are being taken out of the basket clause and are a separate item. Mr. Vitta continued, stating over the next several months the asset allocations will be reviewed, and a model will be constructed using the current allocations and take account for the new statutory maximums for high-yield real estate, private equity, etc. and will demonstrate what policy options will open up. As of today, the City’s Plan is in compliance with the State Public Act 314. Ms. Klobnock questioned Mr. Michaud’s note on the checklist that the Board should take action prior to April 1, 2013 regarding PA 347, noting the Board won’t meet again until May. Mr. Michaud explained this discussion, today, is acknowledging PA 347; if there had been something else that needed immediate attention, he would have brought it to this meeting. Moved by Auger; Seconded by Kowal. RESOLVED: To receive and file legislative reports as presented by Attorney Michaud. VOTE: Yes: All No: None Motion Carried (8-0) Mr. Martin noted the above topic pertains to both Retiree Health Care and Pension. (a copy is included in the RHC minutes) 9. OPEN BUSINESS – none

10. ADJOURNMENT The meeting was adjourned at 2:47 p.m.

Respectfully submitted, Kathleen Novak Records Retention Clerk

D A T E : M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 7 A . 3 .

CITY OF AUBURN HILLS

PUBLIC SAFETY ADVISORY COMMITTEE MEETING

February 13, 2013

CALL TO ORDER: Chair Sendegas at 6:00 p.m. ROLL CALL: Present: Public Safety Director Police Chief Director Olko, Members Sendegas, Boelter,

Coolman, Doyle, McFadden, Absent: None Also Present: Public Safety Deputy Director Hardesty LOCATION: Grusnick Public Safety Building, 1899 N. Squirrel Road, Auburn Hills MI 48326 3. APPROVAL OF MINUTES – September 25, 2012 Ms. Doyle questioned the need to have the level of detail in the minutes. After a brief discussion it was determined that more is better than less, but there isn’t a need for such detail. Moved by Mr. McFadden to approve the minutes of September 25, 2012 as submitted. Seconded by Mr. Boelter. Motion Carried (5-0) 4. PERSONS WISHING TO BE HEARD – none 5. NEW BUSINESS 5a. Introduction of New Member Tom Coolman Ms. Sendegas welcomed Tom Coolman to the Committee and introduced him to the other members. 5b. Patrol Vehicle Upfit Bid Deputy Director Hardesty explained the 2013 police budget allows approximately $24,000.00 for new police vehicle equipment. Last year four vehicles were taken to Priority One to be outfitted and the last of the four was completed this past January. Priority One was the cheapest bid and they did a good job; however, the length of time is not acceptable. This year the bid was advertised on the MITN website as well as the Department contacting vendors that do this type of work. In the end three bids were received. Great Lakes Emergency Products, from Linden, Michigan, was the lowest bidder at $13, 650.00, costing just over $1,700.00 for each vehicle. When comparing bids, this company met all the requirements as specified. Other community police departments were asked if they were satisfied with Great Lakes Emergency Products and all seemed to be pleased. The bid rates are for a one-year contract, with an option for a second year. Deputy Director Hardesty noted there are 22 marked vehicles in the fleet. This equipment generally will last four years, so there is a rotation among the vehicles receiving the new equipment. Moved by Ms. Doyle to recommend to City Council acceptance of the bid of Great Lakes Emergency Products for the 2013 Vehicle changeovers, and authorize the City Manager to convey acceptance by purchase order in the amount of $13,650.80. Seconded by Mr. McFadden Motion Carried (5-0)

5c. Purchase of Six Patrol Car Mobile Computers Deputy Director Hardesty explained each patrol vehicle has a mobile data computer, and these too, are rotated out as their life cycle ends. CLEMIS (Courts and Law Enforcement Management Information Systems) is the largest shared law enforcement computer service in the country. There are now 135 agencies throughout south eastern Michigan that are CLEMIS participants which allows CLEMIS cooperative bidding for excellent pricing. Dell was awarded the bid at a cost of $2,257.20 each. It is the intent to replace another six computers next year


of 4 PSAC February 13, 2013

and an additional eight the following year. CLEMIS will not support or allow connectivity of any computer to the system unless approved by them, thus maintaining system integrity and security. Moved by Mr. McFadden to recommend to City Council the Police Department purchase 6 Dell 6430ATG Mobile Workstations from Dell under the Oakland County Bid at a cost of $13,543.20. Seconded by Mr. Boelter. Motion Carried (5-0)

5d. Purchase of Changeable Message Sign Deputy Director Hardesty noted the sign purchased 2001 is not repairable and the software is no longer supported. The Police Department has routinely used this sign to notify people of traffic events such as SummerFest, Palace Events, the Brooksie Way Marathon, OU commencement exercises and more. It was also available to provide the public information on alternate travel routes during emergency situations. Auburn Hills is part of the TIA, Traffic Improvement Association, who invited Auburn Hills to participate in an alcohol enforcement project to target drunk drivers with other communities. A portable message sign is necessary to alert motorists of an enforcement zone. Upon learning the Auburn Hills sign no longer works, the OHSP, Office of Highway Safety Planning, awarded the Auburn Hills Police Department a grant in the amount of $7,500.00 towards the cost a new changeable message sign. Based on quotes obtained from several vendors the estimated cost of a new changeable message sign with traffic radar would cost approximately $16,000 to $17,500. With the $7,500 from OHSP the cost to the Police Department would be approximately $10,000. The Police Department currently rents two speed trailers each year, with the purchase of a new message sign there would be a need to rent only one, with a savings of approximately $2,900 a year. Moved by Mr. McFadden to recommend to City Council the Police Department obtain formal bids and purchase a changeable message sign with radar at a cost not to exceed $17,500. Seconded by Mr. Coolman. Motion Carried (5-0)

6. OLD BUSINESS Ms. Sendgas recalled a young firefighter at a meeting, and asked if he was still writing grants. Director Olko stated yes, Trevin Robinson; and she has a report she will share. Ms. Sendgas asked if he would be writing any for the Police Department. Director Olko explained there haven’t been many grants available to police departments; however, as part of the TIA membership, they write a number of grants for the City. 7. REPORT FROM THE DEPARTMENTS 7a. Fire Department Director Olko explained Deputy Director Manning is up north so she will present the report. • Assistant Fire Chief Wyatt will be retiring on February 28, 2013. Tomorrow there will be a reception for him

from 2:00 to 4:30 and all are invited. As a result of Fire Chief Burmeister and Assistant Fire Chief Wyatt retiring, the two jobs will be combined into one. There is a conditional offer extended to an assistant fire chief from Pontiac; the in-depth fire fighting experience is still needed, though Deputy Director Manning and Deputy Director Hardesty have some fire background. This individual has been working as an on-call firefighter in Groveland Township, so he knows both aspects of the job. He is also a licensed paramedic. His credentials are excellent and he is currently proceeding through the testing process. Hopes are he will begin work the second week of March. Director Olko stated this position will be Assistant Fire Chief, working directly under Deputy Director Manning. Last year there was a $480,000 savings in the fire department personnel budget. With that savings, it is the intent to promote four lieutenants in the fire department to help with the supervising management. The process will be similar to that used in the police department, with many of the firefighters are excited.

• Trevin Robinson is the grant writer and has been doing a great job for the fire department. Last year he secured software for planning fire responses in hazardous materials buildings. In 2012 it was a priority to inspect, as required by state and federal law, all of the City’s Red Buildings, which contain a certain threshold of hazardous materials. It was believed the City had 70 of those buildings, ultimately there are 54 buildings. There are 100 plus Yellow Buildings in the City, which contain a lower threshold of hazardous materials. It is required for the City to have pre-plans, instructing on how to attack a fire at one of these buildings. The


building must be outlined including the location of the Knox Box as well as where the fire connections are located. The department has been working very hard to complete the project and has hired an outside company to help with the larger, more difficult buildings.

• Last year the City received a grant for the hard of hearing fire alarms, and all 75 were installed. • A federal grant was received allowing four years of salary and benefits for a full time firefighter. The City must

commit to not laying off any firefighter in that four year period; and it is not required to keep the firefighter after the four years are up. This afternoon this position was be posted for internal candidates, paid on- call firefighters first, with expectations a worthy candidate will be found.

• Deputy Director Manning has been working diligently on unifying the field training; at one point 16 of 31 paid on-call firefighters were still on probation. The unified field training should resolve that situation. Little adjustments are being made in the department as they become noticeable to make the department more efficient.

• Fire Station #1 and #3, will have a new system that allows dispatch to type in the address and can then be ripped off the machine; it is much efficient then having a firefighter write down the address. Map books for each station are being worked on for firefighters to study, making a location easier to find. It was noted GPS is readily available and questioned why emergency vehicles wouldn’t have it. Director Olko explained addresses are not always correct; the device must be turned on; must be warmed up and then programmed. All those steps take valuable time. Deputy Director Hardesty stated an electronic notification system, IRIS, which can be linked to a smart phone and relay the address and map the location is available; however, not all fire personnel have Smart phones. IRIS has the capacity to call a cell phone and leave a voice mail with the address.

• Installing monitors at Station #2 in the bay area is being investigated. These would have location mapped of the emergency, as well as run status, and how many runs are going on at the same time.

• Emergency software is being investigated for dispatch, to better use the current resources available. To send who and what is needed for any particular situation as opposed to sending everything out.

• The ISO review process is being conducted, an insurance board that evaluates a city’s fire department, and will set a rating for the City. This rating impacts the insurance premiums for both commercial and residential properties within a city.

Ms. Sendegas commended Deputy Director Manning for the great job he has done with the fire department. 7b. Police Department Deputy Director Hardesty proceeded with the Police Department report. • Grants being pushed are cooperative efforts with both the federal and state governments. One of those

efforts started a few years ago was the South Oakland Crash Team, consisting of Troy, Bloomfield Township and Auburn Hills. The shared team investigates crashes, with the goal to do quality crash investigation of serious crashes, do it quickly, get the emergency vehicles out and reopen the roadway. The Crash Team received the third place award from the Association of Police Chiefs, Office of Highway & Planning, and AAA, for excellence in traffic safety, for best overall safety programs in Michigan. They received a plaque as well as a $5,000 grant.

• Another group the department has been involved in is OAKTEC, which is a consortium of nine agencies that conduct training. To date, this group has received over $100,000 in grant money for equipment and to cover over-time costs. One form of training is active shooter training, with expectations of training over 1,000 officers over the next year. While many have had active shooter training, the goal is to get a consistent training. If there is an event that requires more than one law enforcement agency to respond everyone will respond in the same fashion. A $50,000 grant was received to train 50 officers to be trainers. More funding will be sought for future training; it is anticipated that consistent training county wide will be achieved.

• A pair of $15,000 earrings were stolen from a jewelry store on Baldwin Road, in November. Information led to a gang from Detroit where both suspects were identified by the Special Investigations Unit, and arrested without incident. The Special Investigations Unit is another cooperative effort with participants from Auburn Hills, Troy, and West Bloomfield. The City has been part of the group for three years and has made numerous arrests for a variety of thefts; the group is a plain-clothes surveillance team.


• The holiday shopping at Great Lakes went very well, black Friday had no major incidents. Traffic control was done for a very short period of time.

• Lt. Miarka moved one officer from directed patrol to the retail division for the holiday shopping season, in an effort to save some money.

• There were some incidents where necklaces were being ripped from people’s necks, in Auburn Hills, Bloomfield Township and in Rochester Hills. Upon hearing the call from another jurisdiction noting this event took place, a newer Auburn Hills police officer noticed the car described and was able to follow and help in making the arrest of two individuals.

• Goals in 2012 was to hire and train two officers and find two more; all four positions were filled by the end of the year; all are doing a great job. Currently there is a vacancy and there are two candidates that will be meeting with the Chief and City Manager next week. The promotions of Lieutenants and Sergeants were completed July 1st and all is going well.

• The department has an IT intern who has been able to take over the work that sworn staff had been working on; freeing up staff at a less expensive cost.

• There have been over 75 volunteers working over 1,000 hours at the front desk; coverage of the desk is Monday through Friday, from 9:00 a.m. until 6:00 p.m. The f volunteers range in age from senior citizens to students.

• In November an emergency management table-top exercise with all department heads along with emergency management from Oakland County. Deputy Director Hardesty explained a table-top exercise is a scenario that the group works through; this instance was a snow emergency and as each dilemma was solved, another issue would be added. The object is to work through the plan and discover the weaknesses as your proceed and how they can be corrected. The goal is to have another workshop in 2013.

• Crime stats, the most serious crimes, Part A Incidents, were down and there were no significant spikes in any areas. Part B Incidents, officer initiated, were up. There were 51 more drunk driving arrests last year than in 2011. The traffic citations rose for a variety of reasons, one being more man power on the streets and another looking at problem areas. Dispatch had over 20,000 911 calls and over 60,000 incoming general calls in 2012. Dispatch is fully staffed with 10 dispatchers. State law now requires minimum training standards for anyone answering a 911 line; a minimum of 40 hours of training with ongoing education.

• Major Case Assistance Team, M CAT, another multi-city partnership with Troy, West Bloomfield, Clawson, Rochester Hills Sherriff’s substation, Rochester and Auburn Hills. This team is for major cases such as homicides, rapes, and kidnapping. This group worked on the Troy case last year of the son killing his father.

• Use of force training, a high risk event, continues to be evaluated and routinely spends 40 hours a year training each officer in-house.

• There is continued research into DDACTS (Data Driven Approach to Crime and Traffic Safety), the philosophy of putting our resources where they are needed.

• A recent graduate of MSU Crime analysis school wants to volunteer his time using his crime analysis skills. Responding to Ms. Sendegas, Director Olko stated on an occasion the shooting range may be loaned to other agencies. Ms. Doyle mentioned she was able to ride-along with two different officers and was very pleased with how they interacted with the public. Director Olko extended the invitation for others to ride-along with the officers. Next Meeting May 28, 2013 The meeting adjourned at 7:40 p.m. Respectfully submitted, Kathleen Novak Records Retention Clerk

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D A T E A G E N D A I T E M N O . 7 B . To: Mayor and City Council From: Peter E. Auger, City Manager, and Diane Skinner, Fleet Manager Submitted: February 18, 2013 Subject: Motion To Approve: The Purchase of Eight (8) 2013 Dodge Charger Police Package

Patrol Vehicles

INTRODUCTION AND HISTORY The 2013 Approved Budget provides the funding for the purchase of Eight (8) Police patrol vehicle replacements. There are Eight (8) 2007/2008/2009 model Dodge Chargers that are in need of replacement this year. These proposed outgoing vehicles have high odometer miles and idling hours on them. All eight vehicles are over the mid 80,000+ range. On average, we are finding that after 75,000 miles of service under the types of conditions these vehicles are used for, they require repair and maintenance resulting in excessive costs in repairs. . The proposed outgoing patrol vehicles have been evaluated through the Vehicle Performance Model created by the Finance Department. This Model considers in its evaluation, service life of vehicle (both age and mileage), repair costs, and the decline in salvage value compared to the cost of purchasing a new vehicle. The Model recommends replacement of all eight (8) vehicles. The City of Auburn Hills purchasing ordinance allows purchases through Cooperative Purchasing programs. The State of MI Extended cooperative bid for 2013 Dodge Patrol packages is $24,861.43 which includes the AYE package. The AYE package option provides trunk mounted tray, cooling fan, power distribution center, siren horns and wiring harness. These options would normally be provided by the upfitter. Vehicles purchased through the cooperative purchasing programs are at a cost significantly lower than retail. The surplus vehicles are disposed of via the MITN auction. Purchasing the vehicles at a discount and selling them on MITN (where we have been getting excellent returns on past vehicle sales) results in a relatively low life cost to the City.

STAFF RECOMMENDATION The Fleet Division of the Department of Public Service recommends the purchase of eight (8) 2013 Dodge Charger Police Packages be awarded to Bill Snethkamp Dodge, 6131 S; Pennsylvania Ave., Lansing, MI 48911 at total cost of $198,891.44. There are sufficient funds in the 2013 approved Capital Outlay budget to cover this purchase.

MOTION Move to approve the purchase of eight (8) 2013 Dodge Charger Police Packages be awarded to Bill Snethkamp Dodge, 6131 S; Pennsylvania Ave., Lansing, MI 48911 at total cost of $198,891.44.

I CONCUR: PETER E. AUGER, CITY MANAGER

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D A T E A G E N D A I T E M N O . 7 C . To: Mayor and City Council From: Peter E. Auger, City Manager, and Diane Skinner, Fleet Manager Submitted: February 18, 2013 Subject: Motion To Approve: The Purchase of a 2014 Freightliner Recovery Truck

INTRODUCTION AND HISTORY The 2013 budget was prepared with the intention of purchasing one 2013 or newer recovery truck. The recovery truck is used as a service/recovery vehicle for the entire fleet of vehicles and equipment if they become disabled and need to be towed/flat-bedded to a location or serviced on location. This vehicle will be replacing a 2005 Ford F550 cab/chassis with a Jerr Dan body that has in excess of 76,000 miles. Unfortunately this vehicle has been in service several times over the last two years for “non-start” issues which happen to be a known unsolvable problem for that year’s make & model. The Fleet Division solicited for bids on a 2013 or newer recovery truck. Ninety-one (91) vendors were sent specifications and invitations to bid. On February 6, 2013, the bid opening was held in the Clerk’s office and three (3) bids were received. Of the three (3) bids, one (1) did not meet specs. The bids were carefully examined and the low bid that met specifications was chosen. Following are the results:

Bid Opening: February 6, 2013 2:00 p.m. Attended By: Diane Skinner Terri Kowal

COMPANY NAME ADDRESS TOTAL TRADE-IN

Fallsway Equipment 25324 Orchard Lake Road Farmington Hills, MI 48336

2014 Truck Met specifications

$87,700.00 $17,500

Wolverine Truck Sales 3550 Wyoming Dearborn, MI 48120

2014 Truck

Met specifications $88,220.00 $14,500

VIP Truck Center, LLC 39300 Schoolcraft Livonia, MI 48150-5035

2013 Truck Did not meet specs

$86,600.00 $17,500 The proposed outgoing recovery truck has been evaluated through the Vehicle Performance Model created by the Finance Department and City of Troy’s Vehicle Replacement guide. These Models consider in their evaluation, service life of vehicle (both age and mileage), repair costs, and the decline in salvage value compared to the cost of purchasing a new vehicle. The Models recommend replacement of this vehicle. The Fleet Division believes that they will get a better return on their investment by selling the surplus recovery truck outright on the MITN auction site versus the trade in price offered. Purchasing this vehicle and selling it on MITN (where we have been getting excellent returns on past vehicle sales) results in a relatively low life cost to the City.

STAFF RECOMMENDATION The Fleet Division of the Department of Public Service recommends the purchase of one (1) 2014 Freightliner recovery truck be awarded to Fallsway Equipment, 25324 Orchard Lake Road, Farmington Hills, MI 48336 at a total cost of $87,700.00.

There are sufficient funds in the 2013 approved Capital Outlay budget to cover this purchase.

MOTION Move to approve the purchase of one (1) 2014 Freightliner recovery truck be awarded to Fallsway Equipment, 25324 Orchard Lake Road, Farmington Hills, MI 48336 at a total cost of $87,700.00.


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M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 9 A . To: Mayor and City Council

From: Peter E. Auger, City Manager; and Doreen E. Olko, Director of Emergency Services

Submitted: February 28, 2013

Subject: Motion for 2013 Liquor License Renewals

INTRODUCTION AND HISTORY This is the time when City Council reviews all On-Premises Liquor Licenses within the City for renewal. If the City wishes to object to the renewal of a license, the Michigan Liquor Control Commission must receive the written objection at least 30 days prior to the expiration date of April 30th, 2013. Upon receipt of an objection from the City, the Liquor Control Commission will hold an Administrative Revocation Hearing to determine if the license should not be renewed. By State law and local ordinance the only liquor licenses that need to be renewed by City Council and the Liquor Control Commission are those businesses that serve alcohol for consumption on premises. To insure the close monitoring of LCC licenses, City Council has enacted Chapter 6 of the Code of Ordinances, “…to regulate and establish procedures and standards for liquor licensing in the City of Auburn Hills.” Pursuant to this ordinance, license holders pay a renewal fee to the City and are inspected by the Police, Fire, and Building Departments. The Fire and Building Departments found some minor violations at licensed liquor establishments within the City and are working with the businesses to correct the issues. Both departments recommend approval for all establishments. Beyond the physical inspection performed by the Police Department, we also check our records for the number of calls for service at each establishment and the nature of the requests. We have determined that no establishments had substantial problems with the frequency or nature of calls for service. In 2012, the Police Department conducted two under age controlled buy enforcement operations. During the two sting operations conducted six (6) of our Class C establishments furnished alcohol to a minor. As part of our follow-up these establishments were referred to our TIPS program (Training for Intervention Procedures), which educates bartenders and wait staff on how to recognize intoxicated individuals and what actions they are to take if they are confronted with intoxicated persons on their premises. All six of the businesses that received these violations participated in the TIPS program. LICENSES OF SPECIAL NOTE There are two (2) Class C On Premise licenses in escrow as of February 28th, 2013: LICENSEE DBA ADDRESS TIFA NONE 3050 Auburn Rd Gary Yeomans NONE 1451 Opdyke (old Mt. Jacks) LIQUOR LICENSE VIOLATIONS – 3 YEAR HISTORY According to the MLCC and a database maintained by City departments, the following establishments have received violations:

Applebee’s #5832(Squirrel Rd) 5/9/2011- Sale to Minor-Fined 5/7/2012- Sale to Minor- Pending Max & Erma’s 11/28/11- Sale to Minor -Fined Miyako Steakhouse 11/28/2011 Sale to Minor- Fined Duffy’s 06/20/10- After Hour Service-Fined 12/6/2012 Sale to Minor- Pending Toby Keith’s 05/21/10- Sale to Minor-Fined 7/7/2011 sold to intoxicated person-fined 8/4/2012 furnished alcohol intoxicated person-fined

12/6/2012 Sale to Minor-Pending Post Bar 05/21/10- Sale to Minor-Fined BD Mongolian BBQ 5/9/2011 Sale to minor- Fined TGI-Fridays 11/28/11 Sale to Minor-Fined Santa Fe Café 12/7/2012 Sale to Minor- Pending LCC 11/30/2012 Sale to Minor/After hours- Pending Chili’s Bar and Grill 11/18/2011 Sale to Minor- fine Joes Crab Shack 1/26/2012 NSF Check to LCC Hoop’s 5/7/2012 Sale to Minor- Fined Red Ox 5/7/2012 Sale to Minor- Fined

LICENSES ELIGIBLE FOR RENEWAL The following licensed establishments have met all requirements for license renewal in accordance with Police, Fire and Building department inspections and have all paid the annual license renewal fee: Alfoccino Applebee's #8076 Applebee's #8088 Bar Louie Buddy's Pizzeria BD Mongolian Barbeque Chili's Grill & Bar Crown Plaza O'Malley's Fieldstone Golf Course Fran O'Brien's Maryland Crab House German American Marksman Club Hyatt Place Hotels Joe's Crab Shack Lelli's Logan's Roadhouse Longhorn Steakhouse Makimoto Sushi Bar & Asian Kitchen

Max & Erma's Restaurant Miyako Japanese Steak & Seafood Romano Macaroni Grill Olive Garden Italian Restaurant On The Border Rainforest Café Rangoli Indian Cuisine Red Ox Tavern Rochester Mills TGI Friday's The Venue Hill Gazette Post #143-American Legion Courtyard Marriott (Hospitality Properties) Hilton Suites Palace of Auburn Hills Hoops Sports and Entertainment

STAFF RECOMMENDATION Staff recommends renewal of all liquor licenses for those establishments listed above that have met the City’s requirements. These licenses are not recommended for approval as they have unpaid fees from one or more of the following; taxes, water bill, or renewal fees:

Stir Crazy Café Callahan Brother's LLC. Elwell Grill

Toby Keith's I Love This Bar Duffy’s Irish Pub

The City Treasurer’s updated report on the status of all outstanding taxes, utilities or license renewal fees, will be presented at the start of the March 4, 2013 Council Meeting.

MOTION Move to recommend approval of the annual liquor licenses of those establishments that have met the licensing requirements of the City; and that a public hearing be scheduled for Monday, March 18th, 2013 to consider evidence regarding the recommendation of non-renewal of a liquor license to those establishments who have not met the City’s requirements.


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M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 9 B . To: Mayor and City Council

From: Peter E. Auger, City Manager; Doreen E. Olko, Director of Emergency Services


Subject: Move to accept the report and recommendation for issuance / renewal of Recreation Hall licenses.

INTRODUCTION AND HISTORY To insure appropriate oversight of Recreation Hall licenses, City Council enacted “Ordinance for Mechanical Amusement Devices, Video Games and Pool Tables” under Chapter 10, Article III of the Code of Ordinances. On March 31, 2013, all Public Recreation Hall licenses in the City will expire. License holders may apply to renew their license and City Council may object to that renewal. The following license holders have paid the required fee and possess the necessary certificates. Furthermore, the Police, Fire, and Building Departments have conducted inspections at these establishments requesting renewal of a Recreation Hall license. No major violations were found which would prohibit the renewal of these licenses, and none of the businesses listed below had any violations relating to their recreation hall license in 2012.

Alfoccino’s Applebee’s Applebee’s Meijer Rainforest Café

Hoops Sports and Spirits O'Malley’s Duffy’s Red Ox Tavern AMC Theater

Jeepers! Of Michigan Inc Toby Keith’s I Love This Bar The following establishments have not paid the Recreation Hall Permit fee as of February 27, 2013 and are not recommended for renewal:

Bass Pro Shops Outdoor World The Venue

STAFF RECOMMENDATION The staff recommends that Council approve all Recreation Hall licenses that have passed City inspections and paid the appropriate fee. For those businesses that do not pay the appropriate renewal fee by March 31, 2013, staff recommends a public hearing to be scheduled.

MOTION Move to accept the report and recommendation for renewal of Recreation Hall licenses for the (11) establishments who have passed inspection and paid the appropriate licensing fee. Furthermore, to set a Public Hearing for the non-renewal of a Recreation Hall license for those businesses who have not paid the appropriate renewal fee by March 31, 2013.



M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 9 C . C O M M U N I T Y D E V E L O P M E N T To: Mayor and City Council

From: Peter E. Auger, City Manager and Steven J. Cohen, Director of Community Development


Subject: Building Height in the Industrial Districts Motion – Approval of Text Amendment to Zoning Ordinance / Article XVII. Schedule of Regulations

INTRODUCTION Based on the growing demand in the marketplace for manufacturing and warehouse facilities with higher ceilings, staff recommends that the maximum permitted building height in the City’s industrial districts be increased from the current limit of 40 feet. The Planning Commission previously held a public hearing and recommended approval of a text amendment to the City Council addressing this issue on January 29, 2013. That provision allowed the height of buildings to be increased from 40 feet in the I-1, I-2, and I-3 Districts to a maximum of 60 feet with Special Land Use Permit approval. After that decision was made, staff felt strongly that more study was necessary prior to City Council review. Therefore, a 2nd public hearing was scheduled for February 26, 2013 to allow additional analysis of the topic by the Planning Commission. At that meeting, the revised amendment was reviewed and unanimously recommended to City Council for approval. WHY IS THIS CHANGE BEING CONSIDERED? Companies are changing to adapt to demands for modern equipment and improved efficiencies. The term “clear height” is something we are hearing more often. Clear height is the dimension between the floor and the bottom of any device hanging from the ceiling - such as roof supports, heaters, light fixtures, indoor cranes, or sprinkler heads. The current 40 foot standard could become an “obstacle” for further growth of this type in our community.

• In March 2010, the City Council approved the 240,689 sq. ft. world headquarters for US Farathane Corporation at 2700 High Meadow Circle. It received a Special Land Use Permit because it was zoned T&R District and the primary use of the building was manufacturing. Most of that building was 46 feet tall to accommodate a high bay with a large indoor crane. The T&R district allowed up to 4-stories, so that height was permitted by right. If the site was zoned I-1 District, the project may not have had been possible.

• In November 2012, we met with representatives from Continental Structural Plastics (CSP), which is the largest compression molding company in North America. CSP was considering a relocation of their corporate headquarters and R&D center from Troy to Auburn Hills. They liked 255 Rex Boulevard, which is zoned I-1 District. CSP was looking for reassurances that Auburn Hills wanted them and would help them meet their deadlines before purchasing the site. The project was a $4.4 million investment which would bring 110 new jobs to our community. They had a tall piece of equipment and indoor crane which required part of the roof to be raised up to 48 feet. Staff made it work by committing to CSP that we would use the average height of the building, which was less than 40 feet. Such an interpretation was a stretch based on a literal reading of the definition of how to measure building height in our Zoning Ordinance.

WHAT THE EXPERTS ARE TELLING US We contacted our partners in the construction industry and asked for their opinion regarding the City’s 40 foot industrial building height limitation. Below are the comments we received:

Developer said, “It should be 50 feet. Manufacturing is coming back. No reason to alienate any deals. Some companies are eliminating pits which then need higher ceilings.”

Civil Engineer said, “For most of the industrial users that we have been working with recently, we are finding that due to the changes in the manufacturing process, the specific equipment used, and the various weights of cranes that building heights need to be increased. 40’ height does not work for manufacturing operations that need 35’ clear heights. 44’ to 46’ are the most common today.”

Architect said,

“We are currently working on a potential project for Auburn Hills that will house several 30 foot high stamping presses. Stamping dies are changed and placed within these presses via overhead cranes. Some of these dies are very large and require approximately 10 foot clearance. So our requirements are to have approximately 40 foot clear under hook. If we add in our crane and the roof structure for the building our facility grows to approximately 50 foot high at the low point. We are considering utilizing a pre-engineered building with a sloped roof. This would then raise our building high point to approximately 60 foot high.”

General Contractor said,

“I really don't know what the optimum height should be. Perhaps you can add flexibility to the ordinance by having a ‘special need’ section that would allow the approval of heights in excess of 40 feet. That would also allow you to better control the use. But, the salient feature should be a quick approval process … I also think that location is important in that the surrounding area should already have facilities with a higher eave height so the new facility doesn't stick out like a sore thumb. However, if that is not feasible, there are constraints that you can apply whereby the applicant must use certain design features that will visually lower the eave height.”

SURVEY OF STANDARDS IN SIMILAR COMMUNITIES

1. Grand Rapids: Industrial / Special District: 3 stories or 45 feet, whichever is less. 2. Detroit: M-1 thru M-5 Districts: 35 feet; the maximum height may be increased with greater setbacks.

No building shall exceed 80 feet in height. 3. Auburn Hills: I-1 thru I-3 Districts: 3 stories or 40 feet, whichever is less 4. Warren: M-3 and M-4 Districts: 2 stories or 40 feet, whichever is less 5. Holland: I-1 District: No building shall exceed 40 feet in height. I-2 District: No building shall exceed

100 feet in height Others: Troy: IB District: 4 stories, 50 feet Livonia: M-1 District: 50 feet Farmington Hills: LI-1 District: 50 feet Rochester Hills: I District: 3 stories or 42 feet, whichever is less Novi: I-1 District: 40 feet. I-2 District: 60 feet; exception provided to allow taller height adjacent to

freeways in both districts. Sterling Heights: M-1 District: 35 feet. M-2 District: 50 feet. The maximum height may be increased in both

districts with greater setbacks. No apparent height cap or special approval required to exceed baseline restrictions.

PROPOSED CHANGES 1. Allow buildings to be constructed by right in the I-1, I-2, and I-3 Districts up to 50 feet in height. Eliminate

reference to the number of stories. SECTION 1700. LIMITING HEIGHT, BULK, DENSITY, AND AREA BY DISTRICT TYPE

Staff Commentary: Based on a study of the City’s zoning map, staff believes such an increase in height is not likely to have a detrimental impact on residential areas or neighboring businesses. Interestingly, it would be the same standard as in the cities of Troy, Livonia, and Farmington Hills. As a reminder, we added footnote “v” to the Schedule of Regulations in March 2006 which states, “a building in a non-residential zoned district shall have a setback of at least a minimum of fifty (50) feet or twice the height of the building, whichever is greater, from property lines which abut a One-Family Residential District.” This is a very restrictive standard.

It’s also our intent in the future to interpret the Zoning Ordinance literally in that the tallest point of an industrial building may not exceed 50 feet in height on a flat roof building … thus not utilize a weighted average as in the case of Continental Structural Plastics, unless the site is on sloping ground.

Auburn Hills Zoning Ordinance Definition of Building Height The vertical distance measured from the established grade of the center of the front of the building to the highest point of the roof surface for flat roofs; to the deck line of mansard roofs; and to the average height between eaves and ridge for gable, hip, and gambreled roofs; and the average height between the lowest point and the highest point on a shed roof. Where a building is located on sloping terrain, the height may be measured from the average ground level of the grade at the building wall.

2. Allow the height of buildings in the I-2 and I-3 Districts to be increased from the new 50 foot limitation to a maximum of 65 feet with Special Land Use Permit approval.

Use Districts

Maximum Height of Structures

Minimum Yard Setback (Per Lot in Feet)

In Stories

In Feet

Front Sides Rear Least One

Total of Two

I-1, Light Industrial Districts

3 40 50

40 (l,v)

20 (v)

40 (v)

15 (p,v)

I-2, General Industrial Districts

3 40 50 (z)

100 (l,v)

40 (v)

100 (v)

100 (p,v)

I-3, Heavy Industrial Districts

3 40 50 (z)

100 (l,v)

40 (v)

100 (v)

100 (p,v)

The following new footnote “z” is proposed to be added to the Schedule of Regulations: z. Buildings in the I-2 and I-3 Districts may be allowed to exceed fifty (50) feet in height, up to a maximum of sixty-five

(65) feet, upon Special Land Use approval in accordance with Section 1808.

Staff Commentary: Based on a study of the City’s zoning map, staff believes such an increase in height will not have a detrimental impact on residential areas or neighboring businesses. We debated whether to cap the height at 60 feet, 80 feet, or have no cap at all like in the B-2 and T&R Districts (with SLU approval). We settled on a 65 foot limitation, which provides adequate flexibility. We found no need to recommend an increase in the existing setback requirements, since those provisions are already very restrictive, as shown in the schedule’s table and footnote “v” shown on Page 3 of this report.

STAFF RECOMMENDATION Staff recommends approval. As one of Michigan’s premier industrial employment centers, the City of Auburn Hills must continue to be proactive and open-minded when addressing the changing needs of business. Practically speaking, when you stop and look at an industrial building from the roadway, like US Farathane, you would see very little difference between a 40 foot structure and one that is 46 or even 50 tall. Also, allowing the City Council to permit taller building heights in targeted industrial areas like the I-2 and I-3 Districts that are designed for such use and isolated from populated residential areas makes good sense. In short, this text amendment addresses: 1) the evolving space requirements of manufacturing and warehousing companies when constructing new facilities; and 2) allows existing structures to be renovated so that they do not become obsolete in the marketplace due to the City’s current zoning restrictions. PLANNING COMMISSION RECOMMENDATION Recommended Approval on February 26, 2013 (9-0 vote). MOTION “Move to accept the Planning Commission’s recommendation and approve the Text Amendment to Article XVII. Schedule of Regulations of the Zoning Ordinance relating to building height permitted in the industrial districts. The amended ordinance shall be referenced as Ordinance 13-854.”

I CONCUR:

PETER E. AUGER, CITY MANAGER

Excerpt CITY OF AUBURN HILLS

PLANNING COMMISSION MINUTES

February 26, 2013

CALL TO ORDER: Chairperson Ouellette called the meeting to order at 7:10 p.m.

ROLL CALL: Present: Beidoun, Hitchcock, Mendieta, Mitchell, Ouellette, Pierce, Shearer, Spurlin, Verbeke Absent: None Also Present: Community Development Director, Water Resource Coordinator Keenan, Senior Services

Director Adcock, City Engineers Tim & Taryn Juidici Guests: 1 LOCATION: Community Center, 1827 N. Squirrel Road, Auburn Hills, MI 48326

6. PETITIONERS

6a. Building Height in the Industrial Districts Public Hearing/Motion – Recommendation to City Council for Approval of Text Amendment to Zoning Ordinance / Article XVII. Schedule of Regulations

Mr. Cohen explained though this was discussed at a previous meeting, he believed there was more information he could present to the Planning Commission to ease any lingering concerns. He also presented maps that indicate exactly where the industrial districts are in the City and where any may lie in relationship to a residential area.

Continuing, Mr. Cohen noted currently there is a cap of 40 feet for buildings in zoning districts I-1, I-2, and I-3. After reviewing other communities, it is the belief that increasing the height of buildings in specific areas is warranted. The height should be increased to 50 feet in I-1, I-2, and I-3 districts and up to 65 feet tall in I-2 and I-3 districts by way of a Special Land Use Permit.

Farmington Hills, Troy and Livonia already allow those heights and some have no limit.

A 50 foot height in these districts seemed reasonable; however, there is a project coming to an I-2 district that may need to be 60 feet tall, which would be allowed with a Special Land Use if this amendment is approved. Changing the setbacks was reviewed but with no residential areas affected, there isn’t a need or to add a residential buffer.

If it is preferred, there doesn’t need to be a capped height of 65 feet in the I-2 & I-3 with a Special Land Use permit. In zoning districts B-2 and T & R, there isn’t a cap.

Mr. Pierce liked the idea of no height limit, because the building would be a greener type building by virtue of heating and cooling and footprint. Also, he isn’t sure if the height would be noticed in an industrial development.

Mr. Cohen didn’t believe footnote v in the schedule of regulation requiring additional setbacks would apply to any I-2 or I-3 property in the City. There aren’t any I-2 districts that abut residential neighborhoods.

Mr. Cohen suggested keeping a cap at 65 feet and if there is a reason in the future to exceed 65 feet, the ordinance can be revisited and discussed at that time.

In trying to visualize the height, Mr. Cohen noted the Palace of Auburn Hills is 74 feet tall. The Palace height isn’t noticeable because the building is significantly setback from the roadways.

Mr. Cohen explained Ms. Renaud gets frequent phone calls from businesses questioning if roof heights can be raised on existing building to accommodate their needs. It doesn’t take much to raise the roof of a building.

Continuing, Mr. Cohen explained Continental Structural Plastics approached the City thinking they needed to have a 48 foot tall building, but since that time the contractor believes a 40 foot height will be possible.

Mr. Pierce reasoned it would be possible to build 40 feet above ground and 10 feet below ground, for the total of 50 feet.

Mr. Cohen agreed and stated a developer explained that businesses no longer want to put pits in their buildings to accommodate the machinery. The UniSolar building was built with several pits and it is extremely costly to fill those pits; consequently it makes the buildings unusable for future tenants. The building is less than a decade old and its essentially obsolete.

Planning Commission – February 26, 2013 Page 2 of 2 Mr. Spurlin noted most buildings with pits have environmental issues, because the presses leak. The pits are built to stop leakage, however, over time the constant pounding of the presses creates cracks in the seals and the liquids leak into the soil. More companies are opting to build taller buildings to accommodate the stamps to be installed directly on the floor.

Mr. Ouellette opened the public hearing at 7:38 p.m. Hearing no comment the public hearing was closed at 7:38 p.m.

Moved by Ms. Mitchell to recommend to City Council approval of the Text Amendment to the Zoning Ordinance to Article XVII. Schedule of Regulations relating to building height in the industrial districts. Supported by Mr. Hitchcock. VOTE: Yes: Beidoun, Hitchcock, Mendieta, Mitchell, Ouellette, Pierce, Shearer, Spurlin, Verbeke No: None Motion Carried (9-0)

Excerpt CITY OF AUBURN HILLS

PLANNING COMMISSION

January 29, 2013

CALL TO ORDER: Chairperson Ouellette called the meeting to order at 7:00 p.m.

ROLL CALL: Present: Beidoun, Hitchcock, Mendieta, Mitchell, Ouellette, Shearer, Verbeke Absent: Pierce, Spurlin Also Present: Director of Community Development Cohen, Water Resource Coordinator Keenan,

Senior Services Director Adcock Guests: 5 LOCATION: City Council Chamber, 1827 N. Squirrel Road, Auburn Hills, MI 48326

5c.Building Height in the Industrial Districts

Mr. Cohen explained in an effort to attract new and retain existing manufacturing companies, staff recommends that additional flexibility be provided when addressing building heights in the City’s industrial districts. Building height is currently capped at 40 feet in these districts. The change would allow the height of buildings to be increased from 40 feet in the I-1, I-2, and I-3 Districts to a maximum of 60 feet with Special Land Use Permit approval.

The demand for taller industrial buildings is increasing, with the term “clear height” being heard more often. Clear height is the dimension between the floor to the bottom of any device hanging from the ceiling - such as a roof supports, heaters, light fixtures, indoor cranes, or sprinkler heads.

Continuing, Mr. Cohen noted as one of Michigan’s premier industrial employment centers, the City of Auburn Hills must continue to be nimble and open-minded when addressing the changing needs of manufacturers. Practically speaking, when you stop and look at an industrial building from the roadway – like US Farathane - you would see very little difference between a 40 foot structure and one that is 46, 48, or even 60 feet tall. Thus, it would not be the best policy to lose millions of dollars of investment, tax revenue, and new jobs over a few feet that the average person would never even notice or be offended by.

In a nutshell, this text amendment addresses: 1) the evolving space requirements of manufacturing companies when constructing new facilities; and 2) allows existing structures to be renovated so that they do not become obsolete in the marketplace due to the City’s current zoning restrictions.

Ms. Verbeke expressed concern with the last sentence in footnote “z” – Notwithstanding anything contained in this footnote, industrial buildings which abut property zoned One-Family Residential district may not exceed forty (40) feet in height. She isn’t in agreement, this amendment could affect residential property across the street from a proposed taller building.

Mr. Cohen explained a Special Land Use would be needed and he reminded the Planning Commissioners some of the many requirements that a Special Land Use requires. He also noted for a building to exceed the 40 foot height, a perspective drawing will be required. As with other Special Land Use permits, all the criteria must be met before staff would allow a request to be presented to the Planning Commission. There also aren’t many areas in the City this would affect. Mr. Cohen noted because of the ratio of business to residential in Auburn Hills, the zoning ordinance was over-written to protect residents from incompatible development.

Responding to Ms. Mitchell, Mr. Cohen stated other communities were not contacted regarding building height limitations; however, he believes Novi allows taller buildings.

Mr. Cohen also noted a Special Land Use is not permitted by right; however, justifiable reasons must be presented to deny a Special Land Use.

Mr. Hitchcock questioned if the demand for taller buildings would generate enough interest to diminish the need of granting tax exemptions to businesses who would consider moving to Auburn Hills.

Mr. Cohen stated he didn’t think tax exemptions would be going away any time soon.

Mr. Beidoun asked Mr. Cohen what criteria would be used to determine if a building qualifies to be taller than 40 feet and if consideration for surrounding buildings would be included. He hoped that the length of time a company anticipates staying at the particular location is a major consideration in building height.

Planning Commission – January 29, 2013 Page 2 of 2 Mr. Cohen explained a detailed report including all those concerns would be presented to the Planning Commission for consideration. The explanation would include pros and cons, how the site fits, and perspective drawings; a very comprehensive view and understanding of the project. In his 13 years of working in Auburn Hills, there is only one industrial building over 40 feet tall, US Farathane. A request will be coming for property located in an I-2 zoning district. The peak of the proposed building will be 60 feet high, but looking at the entire building and using the average height, it may average out to being only a 53 or 54 foot tall. When thinking of height, you must also consider the average height; generally there are multiple levels to a building. When working with US Farathane, the building was wrapped around the high bay area, so when looking at the building, the height isn’t noticeable because of the building mass. Architecturally, there are ways of masking the height.

Mr. Hitchcock suggested there is more tolerance of a tall building providing the building is attractive. He is somewhat disappointed in the US Farathane building, it is at the gateway to the City and is a boring looking building. Continuing, he hopes that future buildings will include more of an emphasis on appearance.

Mr. Ouellette noted tanks stored behind US Farathane should be enclosed or hidden better, the appearance is not pleasant.

Mr. Cohen reminded the Planning Commissioner that US Farathane was reviewed by the Planning Commission as well as the Zoning Board of Appeals for variances that were necessary for outside storage and other elements of the site.

Mr. Ouellette opened the public hearing at 7:55 p.m.; hearing no comment closed the public hearing at 7:55 p.m.

Responding to Mr. Ouellette, Mr. Cohen noted State law dictates how a variety of impacts to the site must be accommodated, such as: the location of land use is proper, is the land used in accordance with its character and to limit the improper use of land; protection of existing natural resources; avoid overcrowding of population; conserve public funds for public improvements (density overpowering for public utilities); proper location for ingress/egress; traffic circulation around the site; adequate safe drinking water; adequate storm water disposal; adequate utilities; surface drainage availability; available trash disposal; if residential project is there adequate educational facilities; adequate recreation facilities; adequate fire and police protection; all of these issues must be identified and then a decision can be made. Additional conditions may be added; however, to deny a special land use there must be a good, legitimate reason.

Continuing, Mr. Cohen stated if at all possible, a poor or bad special land use request would not be presented to the Planning Commission, only if the petitioner was adamant about proceeding.

Ms. Verbeke requested Mr. Cohen have a zoning map available for City Council when this amendment is presented, so Council can see where the industrial zoning districts are located.

Mr. Cohen stated he will include a map indicating all the residential districts that adjacent to the industrial districts, the Council packets.

Mr. Ouellette suggested having the identity of other communities having taller height restrictions for Council as well.

Moved by Mr. Hitchcock to recommend to City Council approval of the Text Amendment to the Zoning Ordinance Article XVII. Schedule of Regulations, relating to building height in the industrial districts. Supported by Mr. Beidoun. VOTE: Yes: Beidoun, Hitchcock, Mendieta, Mitchell, Ouellette, Shearer No: Verbeke Motion Carried (6-1)

6b. Request from Staff to Revisit Industrial Building Height Discussion

Mr. Cohen suggested further discussion in a workshop format regarding the proposed industrial building height text amendment. After a brief discussion, the Planning Commissioners felt comfortable to forward the amendment to City Council with no further discussion.

Mr. Cohen stated he would review the issue further.

1

CITY OF AUBURN HILLS

COUNTY OF OAKLAND

STATE OF MICHIGAN

ORDINANCE NO. ______

TEXT AMENDMENT TO ZONING ORDINANCE

AN ORDINANCE TO AMEND CERTAIN PORTIONS OF ARTICLE XVII. SCHEDULE OF REGULATIONS

OF THE AUBURN HILLS ZONING ORDINANCE NO. 372

THE CITY OF AUBURN HILLS ORDAINS Section 1. Section 1700 of Article XVII, Schedule of Regulations, of Auburn Hills Zoning Ordinance No. 372, as amended, is hereby amended to add Footnote z related to maximum height of structures and minimum yard setbacks in the I-1, I-2, and I-3 Industrial Districts and shall now read as follows: SECTION 1700. LIMITING HEIGHT, BULK, DENSITY, AND AREA BY DISTRICT TYPE

Section 2. Section 1701(z) of Article XVII, Schedule of Regulations, of Auburn Hills Zoning Ordinance No. 372, as amended, is hereby added and shall read as follows:

z. Buildings in the I-2 and I-3 Districts may be allowed to exceed fifty (50) feet in height, up to a maximum of sixty-five (65) feet, upon Special Land Use approval in accordance with Section 1808.

Section 3. Repealer. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed only to the extent necessary to give this Ordinance full force and effect.

Use Districts



In Stories

In Feet


Total of Two

I-1, Light Industrial Districts

50

40 (l,v)

20 (v)

40 (v)

15 (p,v)


50 (z)

100 (l,v)

40 (v)

100 (v)

100 (p,v)


50 (z)

100 (l,v)

40 (v)

100 (v)

100 (p,v)

Draft 2-22-13

2

Section 4. Severability. If any section, clause, or provision of this Ordinance shall be declared to be unconstitutional, void, illegal, or ineffective by any Court of competent jurisdiction, such section, clause, or provision declared to be unconstitutional, void, or illegal shall thereby cease to be a part of this Ordinance, but the remainder of this Ordinance shall stand and be in full force and effect. Section 5. Savings. The proceedings pending and all rights and liabilities existing, acquired, or incurred at the time this Ordinance takes effect are saved and may be consummated according to the law when they were commenced. Section 6. Effective Date. The provisions of this Ordinance are hereby ordered to take effect upon publication in the manner prescribed by the Charter of the City of Auburn Hills. Section 7. Adoption. This Ordinance is hereby declared to have been adopted by the City Council of the City of Auburn Hills at a meeting thereof duly called and held on the ________ day of ____________, 2013, and ordered to be given publication in a manner prescribed by the Charter of the City of Auburn Hills. AYES: NAYES: ABSTENTIONS: STATE OF MICHIGAN ) ) ss. COUNTY OF OAKLAND ) I, the undersigned, the duly qualified Clerk of the City of Auburn Hills, Oakland County, Michigan, do hereby certify that the foregoing is a true and complete copy of Ordinance No. _______ adopted by the Auburn Hills City Council on the ______ day of _________, the original of which is in my office. ______________________________ _____________________________ JAMES D. MCDONALD, Mayor TERRI KOWAL, City Clerk

City of Auburn Hills Zoning Ordinance

Article XVII. Schedule of Regulations 17-1

Marked-Up Copy existing Added Deleted

ARTICLE XVII SCHEDULE OF REGULATIONS

(Amended: 5-7-01 per Ordinance No. 673) (Amended: 7-12-04 per Ordinance No. 737) (Amended: 7-09-01 per Ordinance No. 684) (Amended: 4-04-05 per Ordinance No. 749) (Amended: 5-06-02 per Ordinance No. 696) (Amended: 11-11-02 per Ordinance No. 707) (Amended: 3-20-06 per Ordinance No. 772) (Amended: 4-02-07 per Ordinance No. 800)

SECTION 1700. LIMITING HEIGHT, BULK, DENSITY, AND AREA BY DISTRICT TYPE

Use Districts

Minimum Size Lot Per Unit



Minimum Floor Area Per Unit

(In Square Feet)

Maximum Percentage of

Lot Area Covered by All

Buildings Area In Square

Feet

Width In Feet

In Stories

In Feet


Total of Two

R-1A, One Family Residential Districts

20,000 (a,b)

100 (a,b)

2 (y)

25 (y)

25 (c,d)

7.5 (c,d,e)

15 (c,d,e)

35

1,200 (f)

30% (w)

R-1B, One Family Residential Districts

16,000 (a,b)

70 (a,b)

2 (y)

25 (y)

25 (c,d)

5 (c,d,e)

10 (c,d,e)

35

1,200 (f)

30% (w)

R-1C, One Family Residential Districts

12,000 (a,b)

60 (a,b)

2 (y)

25 (y)

25 (c,d)

5 (c,d,e)

10 (c,d,e)

35

1,200 (f)

30% (w)

R-1, One Family Residential Districts

8,400 (a,b)

70 (a,b)

2 (y)

25 (y)

25 (c,d)

5 (c,d,e)

10 (c,d,e)

35

1,200 (f)

30% (w)


7,200 (a,b)

60 (a,b)

2 (y)

25 (y)

25 (c,d)

5 (c,d,e)

10 (c,d,e)

35

1,050 (f)

30% (w)


6,600 (a,b)

50 (a,b)

2 (y)

25 (y)

25 (c,d)

5 (c,d,e)

10 (c,d,e)

35

950 (f)

30% (w)


6,000 (a,b)

50 (a,b)

2 (y)

25 (y)

25 (c,d)

5 (c,d,e)

10 (c,d,e)

35

850 (f)

30% (w)

MHP, Mobile Home Park Districts

See Article V for Regulations Governing MHP Mobile Home Park Districts

RM-1, RM-2, and RM-3 Multiple Family Districts

(g) (g) 2 ¾ or 6 (g)

30 (g)

30 (h,l)

20 (h)

40 (h)

40 (h)

(i) 30% (s)

O, Office Districts (j) (j) 2

30

25 (l)

15 (o,v)

30 (o,v)

20 (p,v)

-- (q,s)

B-1, Limited Business Districts

(j) (j) 2

30

25 (l)

15 (o,v)

30 (o,v)

20 (p,v)

-- (q,s)

B-2, General Business Districts

(j) (j) 2 (k)

30 (k)

25 (k,l,m)

25 (k,m, o,v)

50 (k,m,o,v)

20 (k,m, p,v)

-- (q,s)

SP, Special Purpose Districts

(j) (j) 3 (l)

40 (l)

50 (l)

50 (u)

100 (u)

(u) -- (q,s)

VC, Village Center Districts

See Article IX-A for Regulations Governing VC, Village Center Districts

FP, Floodplain Districts

See Article XI for Regulations Governing FP, Floodplain Districts

T&R, Technology and Research Districts

See Article XII for Regulations Governing T&R, Technology and Research Districts I-1, Light Industrial Districts

(j) (j) 3 40 50

40 (l,v)

20 (v)

40 (v)

15 (p,v)

-- (q,s)


(j) (j) 3 40 50 (z)

100 (l,v)

40 (v)

100 (v)

100 (p,v)

-- (q,s)


(j) (j) 3 40 50 (z)

100 (l,v)

40 (v)

100 (v)

100 (p,v)

-- (q,s)

LF, Landfill Districts

See Article XVI and Other Articles for Regulations Governing LF, Landfill Districts

REFER TO THE FOOTNOTES ON THE FOLLOWING PAGES FOR FURTHER EXPLANATION AND REGULATIONS

Draft 2-22-13



SECTION 1701. FOOTNOTES TO THE SCHEDULE OF REGULATIONS: a) See individual Districts for any development options. b) New lots may be created by subdividing existing lots, but any such lots must meet the minimum

requirements in the Schedule of Regulations. Residential building sites must also meet the minimum requirements of the Schedule of Regulations, including condominium projects. Subdivisions or new parcel splits without connection or access to a public water and a public sewer system shall not be less than forty-three thousand five hundred and sixty (43,560) square feet or one (1) acre in total area.

c) Where a majority of the front yards of greater or less depth than the minimum required depth exists in the front of a dwelling or dwellings in existence at the time of the passage of this Ordinance on one (1) side of a street or in any block, the depth of the front yard of any building subsequently erected on that side of the street in that block shall not be less and need not be greater than the average depths of the front yards of such existing dwellings, but this shall not be deemed to require a front yard of greater depth than sixty (60) feet, or permit a depth less than twenty-five (25) feet in any case.

d) The side yard abutting upon a street shall not be less than twenty-five (25) feet when there is a common rear yard relationship in said block and a common side yard relationship with the block directly across the common separating street. In the case of a rear yard abutting a side yard of an adjacent lot, or when said side yard abuts on frontage across a common street, the side yard abutting a street shall not be less than the required front yard of the District.

e) Fences, hedges, berms, or walls constructed in Residential Districts shall adhere to the requirements in Sections 1902 and 1904.

(Amended: 12-18-06 per Ordinance No. 794) f) The minimum first floor area of any single family dwelling shall be no less than eight hundred and

fifty (850) square feet. Where a single family home is constructed without a basement, an additional one hundred (100) square feet shall be added to the minimum required first floor area requirement to provide space for utilities, such as, but not limited to: furnace, hot water, laundry tubs, incinerator, and the like.

g) Where development is exclusively of a two (2) family residential structure(s) there shall be provided a minimum lot area of at least six thousand (6,000) square feet of gross area for each unit (or twelve thousand (12,000) square feet per two family residential structure), and a minimum lot width of forty (40) feet for each unit (or eighty (80) feet per two family residential structure). At least fifty (50) percent of the site shall be in landscaping.

No multiple family structure (three (3) or more dwelling units) shall be erected on a lot or parcel of land which has an area of less than two (2) acres, or has a lot width of less than three hundred (300) feet.

The following minimum lot area per dwelling unit type shall be required in all RM-1 and RM-2 Multiple Family Residential (Low-Rise) Districts:

RM-1 RM-2 Dwelling Unit Type Minimum Lot Area Per Unit Efficiency 4,000 sq. ft. 3,600 sq. ft. One-Bedroom 4,400 sq. ft. 4,000 sq. ft. Two-Bedroom 4,800 sq. ft. 4,400 sq. ft. Three-Bedroom 5,200 sq. ft. 4,800 sq. ft. Four-Bedroom 5,600 sq. ft. 5,200 sq. ft.



The following minimum lot area per dwelling unit type, by number of stories in the building, shall be required in all RM-3 Multiple Family Residential (High-Rise) Districts:

Four (4) Five (5) or Six (6)

Dwelling Unit Type Story Building Story Building Efficiency 1,200 sq. ft. 600 sq. ft. One-Bedroom 1,800 sq. ft. 900 sq. ft. Two-Bedroom 2,400 sq. ft. 1,200 sq. ft. Three-Bedroom 3,000 sq. ft. 1,500 sq. ft. Four-Bedroom 3,600 sq. ft. 1,800 sq. ft.

In no instance shall a building containing dwelling units in the RM-3 District, with the exception of

a community building for recreational purposes which may contain a residence, be less than four (4) stories in height or higher than six (6) stories.

No multiple family dwelling unit in an RM-3 District shall be erected on a lot or parcel of land

which has an area of less than five (5) acres, or has a lot width of less than four hundred (400) feet.

Plans presented which include a den, library, or such other extra room shall have such extra

room counted as a bedroom for purposes of this Ordinance. h) For the purpose of yard regulations on the exterior of the parcel, a two family or multiple family

dwelling shall be considered as one (1) building occupying one (1) lot. Yards abutting major thoroughfares in RM-1 and RM-2 Districts shall have a minimum depth of

fifty (50) feet. All multiple family dwellings within RM-1 and RM-2 Districts shall have the following minimum yard relationships:

Overall Distance

Building Between Buildings Relationship (Exclusive of Parking Area) Front to Side 45 feet Front to Front 50 feet Front to Rear 60 feet Rear to Rear 60 feet Rear to Side 45 feet Side to Side 20 feet Corner to Corner 15 feet

Yards abutting major thoroughfares in the RM-3 District shall have a minimum depth of fifty (50) feet. In an RM-3 District, the minimum distance between the front, side, and rear of any two (2) buildings shall be regulated according to the length and height of such buildings, and in no instance shall this distance be less than forty (40) feet. A minimum distance of thirty (30) feet shall apply to corner-to-corner building relationships. The formula regulating the required minimum distance between the front, side, and rear of any two (2) buildings in the RM-3 District shall be as follows:

Where, S = La + Lb + 2(Ha + Hb) 6



S Required minimum horizontal distance between any wall of building A and any wall of building B

or the vertical prolongation of either. La Total length of building A. The total length of building A is the length of that portion or portions of

a wall or walls of building A from which, viewed directly from above, lines drawn perpendicular to building A will intersect any wall of building B.

Lb Total length of building B. The total length of that portion or portions of a wall or walls of building B, from which, when viewed directly from above, lines drawn perpendicular to building B will intersect any wall of building A.

Ha Height of building A. The height of building A at any given level is the height above natural grade level of any portion of a wall or walls along the length of building A. Natural grade level shall be the mean level of the ground immediately adjoining the portion or portions of the wall or walls along the total length of the building.

Hb Height of building B. The height of building B at any given level is the height above natural grade level of any portion of a wall or walls along the length of building B. Natural grade level shall be the mean level of the ground immediately adjoining the portion or portions of the wall or walls along the total length of the building.

In RM-3 Districts all exterior yards shall be at least equal to the height of the building; except that where a lot line abuts a street, one-half (1/2) the width of the right-of-way of said street may be considered as yard setback provided that the said yard shall not be less than fifty (50) feet in depth. In all RM Districts the front and rear of the multiple family building shall be considered to be the faces along the longest dimension of said structure. The front of the multiple family building shall be considered to be the direction faced by the living rooms of the dwelling units in said building; the rear of the multiple family building shall be considered to be the direction faced by the service entrance of the dwelling units in said building; and the side of the multiple family building shall be considered to be the face along the narrowest dimension of said building.



In all RM Districts every lot on which a multiple structure is erected shall be provided with a side yard on each side of such lot. Each side yard shall be increased by one (1) foot for each ten (10) feet, or part thereof, by which length of the multiple structure exceeds forty (40) feet in overall dimensions along the adjoining lot line, provided further that in no instance shall a building in any RM District exceed one hundred eighty (180) feet in length along the longest face of the building, except as provided in Article VI, Section 601, Items 3, 4 and 5 and in Article X, Section 1000, Items 2, 3 and 4. In no instance shall buildings be attached or connected to each other, and in no instance shall the ground floor area exceed sixteen thousand two hundred (16,200) square feet, except that for convalescent homes, congregate care facilities, independent housing for the elderly and U.S. Department of Housing and Urban Development, Section 202 Housing Facilities, buildings maybe attached and the ground floor area may exceed sixteen thousand two hundred (16,200) square feet. Any court shall have a width equal to not less than fifty (50) feet for the front yard and fifty (50) feet for the rear yard. The depth of any court shall not be greater than three (3) times the width. In all RM Districts, service drives shall have a width of at least twenty-two (22) feet. Parking spaces and drives shall be located at least fifteen (15) feet from any residential building. In all RM Districts, not more than ten (10) percent of the total number of units shall be of the efficiency type, and not more than thirty (30) percent of the total number of units shall be of the one-bedroom type. In no instance shall the maximum density in the RM-1 (Low Rise) District exceed nine (9) units per net acre, and in no instance shall the maximum density in the RM-2 (Low Rise) District exceed ten (10) units per net acre. Gross density shall be considered to be the total parcel of property, including roads, whether public or private. Net density shall be considered to be the total gross area of the parcel minus bodies of water and exterior bounding roads. Wetland area(s) as defined in this ordinance shall only be used for fifty (50) percent of net density. In no instance shall the net density on any remaining acreage (after the fifty (50) percent credit for wetland area) exceed twelve (12) units per acre in the RM-1 District or fifteen (15) units per acre in the RM-2 District. In all RM developments where fifty (50) or more units may be developed on a total parcel, or as part of a total complex, a main collector service drive with a width of at least twenty-four (24) feet back-of-curb to back-of-curb with a four (4) foot wide walkway along one (1) side (total width of five (5) feet (one (1) foot for the curb, and four (4) feet for the walkway) shall be provided and shall be built according to current City standards for multiple family collector thoroughfares. All such interior dedicated right-of-way or easements may be utilized for density computations. i) Efficiency Apartment: The term "Efficiency Apartment" shall mean a dwelling unit containing less than seven hundred

and twenty (720) square feet of floor area, and consisting of not more than one (1) room in addition to kitchen, dining, and necessary sanitary facilities.

One Bedroom Unit: The term "One-Bedroom Unit" shall mean a dwelling unit containing a floor area of at least seven

hundred twenty (720) square feet per unit, consisting of not more than two (2) rooms in addition to kitchen, dining, and necessary sanitary facilities.

Two-Bedroom Unit: The term "Two-Bedroom Unit" shall mean a dwelling unit containing a minimum floor area of at

least eight hundred and ninety-six (896) square feet per unit, consisting of not more than three (3) rooms in addition to kitchen, dining, and necessary sanitary facilities.

Three or More Bedroom Unit: The term "Three or More Bedroom Unit" shall mean a dwelling unit containing a minimum floor

area of one thousand and fifty-four (1,054) square feet. j) Minimum size of lot and minimum width in feet shall be determined by the use meeting all

minimum yard requirements, and all other requirements of this Ordinance. k) Buildings may exceed two (2) stories [thirty (30) feet] in the B-2 General Business District, except

on sites which abut property zoned One-Family Residential district. Buildings in the B-2 District exceeding two (2) stories [thirty (30) feet] shall be considered to be Special Land Uses, and shall



meet the requirements of Section 1818. In addition, in the B-2 District, buildings over two (2) stories [thirty (30) feet] shall provide a minimum front, side and rear yard setback equal to height of the building. This yard setback increase shall not apply to towers as permitted in Section 902. For each one (1) story increase over two (2) stories [thirty (30) feet], three (3) feet of greenbelt shall be added to the greenbelt required by Section 1805.

(Amended: 7-09-01 per Ordinance No. 684) (Amended: 11-11-02 per Ordinance No. 707) (Amended: 3-20-06 per Ordinance No. 772)

l) Parking may be permitted in the front yard after approval of the parking plan layout by the City Council after Planning Commission review and recommendation. All setbacks shall be measured from the nearest side of the right-of-way line. If parking, drives or maneuvering lanes are provided in the front yard, a landscaped buffer area shall be provided paralleling public and private roads in accordance with the requirements of Section 1808. A separate landscape plan shall be provided in accordance with the requirements of Section 1808. An eight (8) foot wide asphalt pathway shall be provided along the right-of-way line, one (1) foot within the right-of-way, whenever the right-of-way is indicated on the adopted City of Auburn Hills Pathway Plan. The pathway shall be built in compliance with the standards set forth in Ordinance No. 225.

(Amended: 11-11-02 per Ordinance No. 707) m) The following reduction in building setbacks and greenbelts may be permitted by the City Council,

after Planning Commission review and recommendation, for parcels less than one (1) acre in size in the B-2, General Business District: This provision shall not be applied to parcels which abut parcels zoned one-family residential district.

(Added: 4-02-07 per Ordinance No. 800) n) Reserved

(Amended: 3-20-06 per Ordinance No. 772) o) Screening shall be provided on those sides of the property used for open storage, parking or

service drives, loading or unloading, abutting land zoned for residential use. (See Section 1808). p) Loading space shall be provided in the rear or side yard in the ratio of at least ten (10) square feet per front foot of building and shall be computed separately from the off-street parking requirements, except in the instance of office uses where paved loading space in

accordance with Section 1806 shall be provided in the ratio of five (5) square feet per front foot of building. Commercial and industrial loading and unloading areas shall be at least ten (10) by fifty (50) feet in dimension, or five hundred (500) square feet, and shall meet the requirements of Section 1806. Office buildings, banks, and credit unions which are 25,000 sq. ft. or less in size shall not be required to provide loading space.

(Amended: 3-20-06 per Ordinance No. 772) Where a parcel of property is on a corner, the longest road frontage shall be considered for

computing loading space area. Where an alley exists or is provided at the rear of buildings, the rear building setback and loading requirements maybe computed from the center of said alley.

Where a parcel of property is considered to be multiple road frontage because said parcel lies between two or more road right-of-ways, the location of the loading space and trash dumpster shall be at the discretion of the City Council. The City Council in exercising its discretion as to the location of the loading space and trash dumpster shall take into consideration visibility to the general public, traffic circulation within the project site, and parcel configuration. The longest road frontage shall be considered for computing loading space area.

(Amended: 2-19-01 per Ordinance No. 672) q) The maximum percentage of lot coverage shall be determined by the use of the lot, and the

provision of off-street parking, loading areas, landscaping, and required yards. r) Reserved

(Amended: 3-20-06 per Ordinance No. 772)

Setback Greenbelt Front 15 ft. (in lieu of 25 ft.) 10 ft. (in lieu of 15 ft.) Side 5 ft. (in lieu of 25 ft.) 5 ft. (in lieu of 8 ft.) Rear 5 ft. (in lieu of 20 ft.) 5 ft. (in lieu of 8 ft.)



s) The minimum percentage of lot area covered by open space and landscaping outside of the right-of-way shall be twenty-five percent (25%) in the B-1 Business Districts. In all other applicable Districts, the minimum percentage of open space and landscaping outside of the right-of-way shall be twenty percent (20%) (refer to Section 1808).

t) The height requirements in the SP Special Purpose District may exceed three (3) stories provided the requirements of Section 1818 are met, and provided the minimum setback requirements are increased by one (1) foot for each one (1) foot in height of the building over three (3) stories.

u) Reserved (Amended: 3-20-06 per Ordinance No. 772)

v) A building in a non-residential zoned district shall have a setback of at least a minimum of fifty (50) feet or twice the height of the building, whichever is greater, from property lines which abut a One-Family Residential District.

(Amended: 3-20-06 per Ordinance No. 772) w) The main building shall not exceed thirty (30%) percent of lot area coverage, and shall meet all

other yard requirements; however, the maximum percentage of lot area coverage may be increased to forty percent (40%) to include decks and similar appurtenances, and a minimum rear yard of twenty-five (25) feet shall be maintained.

x) Wetland/Watercourse Buffer Requirement: No disturbance shall be permitted to vegetation and no activity shall be permitted within twenty-five (25) feet of a regulated wetland or watercourse in all zoning districts, with the exception of walking trails approved by the City Council, after recommendation from the Planning Commission. Public infrastructure projects shall be exempt from this requirement (i.e., roads, utilities, drains, pathways, etc.). This provision is not intended to prohibit wetland crossings for infrastructure or wetland fill approved by either the City of Auburn Hills or Michigan Department of Environmental Quality.

(Added: 11-11-02 per Ordinance No. 707) (Amended: 3-03-03 per Ordinance No. 716)

y) Church and school buildings may exceed two (2) stories [twenty-five (25) feet] in the One-Family Residential District, but may not exceed fifty (50) feet in height. Such buildings shall be considered to be Special Land Uses, and shall meet the requirements of Section 1818. Buildings exceeding two (2) stories [twenty-five (25) feet] in height shall have a minimum front, side and rear yard setback equal to twice the height of the building and shall provide a minimum fifteen (15) foot landscaped greenbelt along the perimeter of the site in accordance with Section 1808.

(Added: 11-11-02 per Ordinance No. 707) (Amended: 3-20-06 per Ordinance No. 772)

z) Buildings in the I-2 and I-3 Districts may be allowed to exceed fifty (50) feet in height, up to a maximum of sixty-five (65) feet, upon Special Land Use approval in accordance with Section 1808.

Summary of I-2 and I-3 Zoned Parcels in the City of Auburn Hills

I-3 Properties – 1 parcel (not adjacent to any residential homes) 1. 415 Collier – closed compost yard / site of former chemical reclamation facility. Next to Pontiac Landfill

I-2 Properties – 37 parcels (none adjacent to residential homes) 1. 14-05-477-001 / No Address – adjacent to 415 Collier (unbuildable – wetland conservation easement) 2. 14-04-301-004 / No Address – overflow bus parking lot for Great Lakes Crossing Outlets 3. Part of 3951 Joslyn (unbuildable – wetland conservation easement) – south of GLC lot

4. 1500 Brown Road – DPS building and yard 5. 1750 Brown Road – Roush – small building and fleet storage yard (across from Orion GM Plant) 6. 2100 Brown Road – Iroquois Industrial – stamping plant with outside storage

7. 2025 Harmon – Takata – air bags, etc. 8. 4141 Luella Lane – PETS – plastics manufacturing 9. 4120 Luella Lane – RECARO North America – adjacent to OHD Landfill 10. 14-02-100-019 / No Address – Buffer land along M-24 adjacent to OHD Landfill

11. 6 Championship Drive – 2 parcels – The Palace of Auburn Hills - 4 stories / 74 feet in height

12. 3800 Lapeer Road – Magna Cosma – former Uni-Solar Plant 13. 3880 Lapeer Road – The Venue Bar and Grille (former Post Bar)

14. 3660 Lapeer Road - Haley Stone Supply (small building / small parcel – outside storage) 15. 3630 Lapeer Road – Haley Stone Supply (small building / small parcel – outside storage) 16. Part of 3401 Lapeer Road West – Mel-Mar Mini-Storage

17. 1987 Taylor Road - AAM (American Axle Manufacturing) Quality Engineering Technical Center 18. 2007 Taylor Road – AAM (American Axle Manufacturing) Quality Engineering Technical Center

19. 14-10-200-015 – VACANT - site of anticipated non-automotive headquarters and manufacturing facility

20. 14-10-200-016 - VACANT - site of anticipated non-automotive headquarters and manufacturing facility

21. 2501 Commercial Drive – Dish Network is leasing building with outside storage of vans. Vacant buildable site connected, which can be created via land division (small - about 2.4 acres in size) – adjacent to I-75

22. Part of 1700 Opdyke Court – part of parking lot for two light industrial buildings. Adjacent to I-75. Can’t be used as I-2 - appears to be a map clean-up item.

23. 2260 Auburn Road – State Crushing 24. 2280 Auburn Road – Surface Coating Company 25. 2290 Auburn Road – General Towing 26. 2294 Auburn Road – Van Horn Concrete 27. 2420 Auburn Road – Kaltz Excavating 28. 2470 Auburn Road – Clawson Concrete Company

29. 2645 Auburn Road – Reefer Peterbilt – they sell large, heavy trucks and trailers

30. 2550 Auburn Court – Brushstrokes 31. 2600 Auburn Court – Flexible Products 32. 2700 Auburn Court – SBS Cooperation 33. 2720 Auburn Court – Ralco Industries 34. 2800 Auburn Court – Peninsula Plastics

35. 3509 Auburn Road – The “Green Building” – multiple businesses inside 36. 3505 Auburn Road – former Superior Concrete (City-controlled) 37. 3505 Auburn Road – former Superior Concrete (City-controlled)

Pre-High Tech Development - Industrial Area along south side of Auburn Road

(Outside Storage and Intensive Land Uses) Sheffield Estates MHP to the south

Site Abuts Residentially Zoned

Property, but it’s the Hawk Woods

Nature Center

Proposed building potentially 60 feet tall

at highest point (across the street from the

Fieldstone Golf Club)

TAYLOR RD

SQUIR

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DORI

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BUTLER RD

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TAYLOR RD

MOTT

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JAMES RD

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SEYBURNBLVD

MARGARET ST

JOY RD

ROBE

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ALBERTA ST

GREAT LAKESCROSSING

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CAROLINE ST

GLEN

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HENRYDALE ST

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Coordinate System: Michigan South NAD 83 International Feet

PUBLISHED 01.13.2013

3 4 0 0 0 P L Y M O U T H R O A DLIV ON IA, MI 48150734.522.6711734.522.6427 (fa x)

1,000 0 1,000 2,000 3,000 4,000Feet

TERRI KOW AL CLERKCITY OF AUBURN HILLS

CITY OFAUBURN HILLSOAKLAN D COUN TY,MICHIGAN

OFFICIAL ZON IN G MAPR-1A - ON E FAMILY RESIDEN TIAL

R-1B - ON E FAMILY RESIDEN TIAL

R-1C - ON E FAMILY RESIDEN TIAL

R-1 - ON E FAMILY RESIDEN TIAL




RM-1 - MULTIPLE FAMILY (LOW RISE)



MHP - MOBILE HOME PARK

O - OFFICE

B-1 - LIMITED BUSIN ESS

B-2 - GEN ERAL BUSIN ESS

I-1 - LIGHT IN DUSTRIAL

I-2 - GEN ERAL IN DUSTRIAL

I-3 - HEAV Y IN DUSTRIAL

T&R - TECHN OLOGY & RESEARCH

SP - SPECIAL PURPOSE

P - P.U.D OV ERLAY

D - DOW N TOW N

LF-5 - LAN DFILL BUSIN ESS

LF-11 - LAN DFILL RECREATION AL

FLOODPLAIN

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GREY RD

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CLIN T ON RIV ER T RAIL

I, TERRI KOW AL, CLERK OF THE CITY OF AUBURN HILLS, DO HEREBY CERTIFY THATTHIS MAP IS A TRUE COPY OF THE ZON IN G MAP ADOPTED BY THE CITY COUN CIL OF THECITY OF AUBURN HILLS ON THE 16th. DAY OF DECEMBER, 1985, A.D. AN D ALLSUBSEQUEN T AMEN DMEN TS ADOPTED AS OF DECEMBER 17, 2012.

Down townDistric t

SOUTH BLVD

AUBURN RD

FEATHERSTONE AVE

UNIVERSITY DR

PERRY ST

WALTON BLVD

GIDD

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RD

JOSL

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BALD

WIN

RDGALLOGLY RD

MANN RD

LAKE ANGELUS RD

Da ta provid ed b y OHM a nd the Oa kla nd County Inform a tion Tec hnology Depa rtm ent.OHM d oes not wa rra nt the a c c ura c y of the d a ta a nd /or the m a p. This d oc um ent isintend ed to d epic t the a pproxim a te spa tia l loc a tion of the m a pped fea tures within the Citya nd a ll use is stric tly a t the user’s own risk.

Oak lan d Ch arterT o wn s h i p

Ori o nCh arter

T o wn s h i p

Ro ch es terHi lls Ci ty

Po n ti acCi ty

T ro yCi ty

Lak eAn g elu s

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T o wn s h i p

WALTON BLVD

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AUBURN RD

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UNIVERSITY DR

BROWN RD

SWLO TA CC ES S CHRYSLER DR

HAMLET RD

I75 COLL

PONTIAC RD

SOUTH BLVD

OLD SALEM

RD

GIDDINGSRD

FORESTERBLVD

JOTHAMAVE

AMBERWOOD ST

CHURCHILL RD

BING

HAMTON DR

PATRICK HENRYST

DEXTER RD

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DR

WAKEFIELD DR

ELMAVE

SEY B

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CALGARY ST

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B LVD

WARWIC K WAY

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CROS

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PONTIAC CT

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SHIMMON SRD

HEMPSTEAD RD

DURANDCT

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SHEFFIELDRD

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MEADOW CIR

HATHAWAY DR

HURON DR

BIRCHFIELD BLVD

CROFTHILL DR

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ADAMS RD

HARMON RD

TIENKEN RD

SHOREVIEWDR

DEBRA CT

AUBURN CT

VALLEYVIEW

DR

PARAMO UNTLN

CARLY CT

ZELMADR

ALBERTA ST

BEVERLYAVE

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KIRCHER CT

LAKE ANGELUS RD

BO

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GALLOWAY ST

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SUPERIOR CT

SHADY LN

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GRANDVIEW ST

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OAKNOLL ST

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OLD BALDWIN

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EDNA JANE DRJAMES RD

ASHBURNHAMST

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HATTON RD

OLDENOAK LN

BRIMFIELD AVE

SEY BUR

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BRIARVALE RD

WILLOT RD

AIMEE LNTAKATA DR

KNOLLWOOD ST

BESSIE ST

STIRLING AVEHENRYDALE ST

PINECREST WAY

CAROLINE ST

COOLEYDR

GREAT LAKES CROSSING DR

JOY RD

MARGARET ST

GENES DR

LIVERPOOL ST

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JOSWICK RD

MATT

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DR

GREENSTO NEBLVD

MOTT RD

BR

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SNELLBROOK RD

BUTLER RD

I75OFRP

M59 ONRP

ALLERTON RD

WALNUT RD

RICHWOOD RD

M59 CONN

DORIS RDI75 CONN

CROSS CREEKP

KWY

LAKE VI LLAGEBLVD

TAYLOR RD

I75 ONRP

SQUIRREL CT

LAKEVIEW DR

MEADOW BROOK RD

COLLEGEDR

BALDMO UN TAI N

RD

HAMLIN RD

BLOOMFIELDVILLAGE

BLVD

RALEIGH AVE

ARBO

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ENTRANCE DR

SQUIRREL RD

CHASEW AY BLVD

SY

LVAN DR

CIRCLE DR

EXECUTIVE HILLS BLVD

OLD ADAMSRD

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MANITOBA ST

ROBERT CT

JUNI

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HILLSDALE DR

LAPEER RD

PHILLIPS RD

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HAWK

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BRI ARVALE DR

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Path : P:\0101_0125\0120130211_Com DevMiscSu pport2013\GIS\Maps\Residential Adjacent to Indu strial 22 x 34.m xd

Source: Data provided by Oakland Cou nty. OHM does not warrant th e accu racyof th e data and/or th e m ap. T h is docu m ent is intended to depict th e approxim atespatial location of th e m apped featu res with in th e Com m u nity and all u se isstrictly at th e u ser’s own risk.Coordinate System: NAD 1983 StatePlane Mich ig an Sou th FIPS 2113 Feet Intl

Residential PropertiesAdjacent to Indu strialCIT Y of AUBURN HILLS02.25.2013

[0 2,000 4,000Feet

888.522.6711 | o h m -advi s o rs .co m

Residential Adjacent to Indu strialIndu strial ZoningParcel Bou ndaryMu nicipal Bou ndary

Path : P:\0101_0125\0120130211_Com DevMiscSupport2013\GIS\Maps\Vacant Industrial 22 x 34.m xd

Source: Data provided by Oak land County. OHM does not w arrant th e accuracyof th e data and/or th e m ap. T h is docum ent is intended to depict th e approxim atespatial location of th e m apped features w ith in th e Com m unity and all use isstrictly at th e user’s ow n risk .Coordinate System: NAD 1983 StatePlane Mich ig an South FIPS 2113 Feet Intl

Vacant IndustrialPropertiesCIT Y of AUBURN HILLS02.21.2013

[0 2,000 4,000Feet

888.522.6711 | o h m -adv i s o rs .co m

Vacant Industrial Property Municipal Boundary

OCTOBER 2012

Developing for your future

Developments

Room to Maneuver

Because you cannot necessarily go up without going out,

aisle width, structural bay spacing and lift equipment must

be considered when building taller warehouses. As clear

heights reach 36 feet and racking gets taller, your reach

truck must have the capacity and aisle space to lift pallets

nearly 34 feet off the floor. Mast extensions and battery

compartment dimensions on narrow aisle reach trucks

can measure up to 10 feet from tip to tail, so the optimal

configuration for a super bulk distribution center with 36-

foot clear height is 56-foot structural bays and 10-foot aisles.

Even the longest reach truck can operate in a 10-foot aisle

because they can pivot into rack installations and not have to

square up to put forks into the load.

Fire Safety Requirements

Moving to a 36-foot clear height facility requires an increase in fire protection standards. Early suppression, fast response (ESFR) ceiling mounted sprinkler systems incorporate high-volume, high-pressure heads for fire protection without in-rack sprinklers. The National Fire Protection Association (NFPA) has approved two ESFR configurations for 36-foot clear height buildings storing class I-IV and cartoned unexpanded plastics: K-22.4 or K-25.2 heads at 40 pounds per square inch (psi) that allow maximum storage heights of 40 feet under a maximum 45-foot high deck. There is a caveat to this configuration for the small percentage of distribution facilities storing exposed (uncartoned) unexpanded plastics. This commodity must also have in-rack sprinklers to be stored higher than six feet in a building where the deck is 45 feet high. Buildings with a 40-foot deck are not affected by this limitation because storage is allowed under a general ESFR system up to 25 feet high.

In industrial buildings, clear height is the dimension from the floor to the bottom of any device such as a heater, light fixture or sprinkler head hanging from the ceiling. Higher clear heights mean more cubic capacity for stacking and racking, which have increased in importance as tenants shift from manufacturers to third-party logistics (3PL) providers who need maximum storage space.

Why the Rise?

The never-ending pursuit of efficiency has large distribution facility tenants looking skyward. Taller clear heights allow companies to store more palletized product, which translates to lower occupancy costs per square foot. Users have the flexibility, for example, to rack product within two feet of the roof trusses, maximizing the volume of the “cube.” Higher ceilings also create shorter distances for forklift drivers moving product within the warehouse.

Clear height has risen gradually over the years to the currently popular 32 feet, and 36 feet is being touted as the next cost saving milestone. A recent analysis by HPA Architects1 showed a 36-foot clear height building allows most users to achieve a 12 percent to 25 percent increase in pallet positions. Along with increased height, however, come other issues, including aisle and bay configurations, fire protection and floor flatness.

In industrial buildings, clear height is the dimension from the floor to the bottom of any device such as a heater, light fixture or sprinkler head hanging from the ceiling. Higher clear heights mean more cubic capacity for stacking and racking, which have increased in importance as tenants shift from manufacturers to third-party logistics (3PL) providers who need maximum storage space.

Industrial Buildings Go to New Heights

Forward Thinking

A 36-foot clear height building allows most users to acheive a 12 percent to 25 percent increase in pallet capacity.

Setting industry standards since our inception in 1989, IDI has the talent, vision and financial stability to help shape the future of industrial real estate. Focusing exclusively on the industrial sector, IDI is a privately held real estate company distinguished by its impeccable integrity and premium property portfolio.

continued on back page

IDI Corporate OfficeEleven Hundred Peachtree1100 Peachtree StreetSuite 1100Atlanta, Georgia 30309

INDUSTRIAL BUILDINGS GO TO NEW HEIGHTS

A shift in tenants from manufacturers to third-party logistics (3PL) providers, coupled with a need for maximum space, has increased the demand for higher clear heights in buildings. Find out the benefits and code requirements for the taller spaces.

THE EMERGENCE OF EMERGING MANAGERS

While institutional investors have historically allocated most of their real estate equity to large investment firms, the economic downturn has forced a shift in this practice. How can companies gain control and mitigate risk?

RESHAPING THE LANDSCAPE

For industrial properties, landscaping is more than random foliage. Find out how careful and correct landscaping can benefit Class A buildings.

Industrial Buildings Go to New Heights — continued from front page

On Level Ground

High ceilings tend to draw all the attention upward, but the floor in a 36-foot clear height building plays a critical role. Flat floors are essential to rack stability and the safe, accurate operation of automated storage/retrieval systems and narrow aisle reach trucks. Incredibly, a fraction-of-an-inch bump or dip in the floor can cause the truck mast to lean to one side, flex the frame or create other problems. Laser-guided concrete leveling equipment is available for pouring super-flat floors measured by the F-number system for flatness and levelness.

The New Normal?

Industrial development companies are responding to tenant demands for taller clear heights across the country. IDI, for example, has buildings with 36-foot clear height ceilings underway at Crossroads Distribution Center in Olive Branch, Mississippi and Riverside Business Center in Atlanta, Georgia. As more distribution companies realize the potential cost savings and capacity gains these facilities offer, the clear height rule of thumb could continue inching up.

IDI Responds to Tenant Demand

As the need for higher clear heights has grown, IDI has developed several buildings with clear heights near 36 feet, including:

Crossroads Distribution Center*

Olive Branch, MS

Fuji BTS

Chicago, IL

Pampered Chef BTS

Chicago, IL

Riverside Business Center*

Building A

Atlanta, GA

Speedway Distribution Center*

Building B

Dallas, TX

Westpoint at Riverside

Building A

Atlanta, GA

* Available for lease

Additional clear height provides ample room for mezzanine, conveyors and various pick modules required in the small package consumer deliveries...Consolidation and efficiency have been the key decision factors driving most facility requirements since 2008. To that end, clear height has been a major focus, allowing users to maximize their cubic density.”

Lisa M. WardVice President, Leasing

1 HPA, Inc. “Supersized Buildings: New Trends in Clear Heights.”

“

Development. Investments. Property Management and Leasing.

Developments is published for the clients and friends of IDI.

Address corrections can be e-mailed to IDI Marketing and Communications:[email protected]

© 2012 Industrial Developments International. All rights reserved. All trademarks are the properties of their respective companies.

IDI Offices

Corporate404.479.4000

Atlanta770.232.1500

Chicago630.919.1040

Cincinnati859.663.2880

Dallas972.560.7000

Fort Lauderdale954.678.2100

Los Angeles949.614.8200

Memphis901.680.7100

Philadelphia484.654.2000

In This Issue

2295


D A T E : F E B R U A R Y 4 , 2 0 1 3 A G E N D A I T E M N O . 9 D . To: Mayor and City Council

From: Peter E. Auger, City Manager; Karen Adcock, Director of Senior Services, and Steve Cohen, Community Development Director


Subject: Motion – To support the letter of intent from the City of Auburn Hills to AARP and World Health Organization (WHO) for consideration in becoming a leader in Michigan as an Age-Friendly Community.

INTRODUCTION AND HISTORY

AARP and the World Health Organization (WHO) have partnered to manage a National program that identifies and recognizes American communities who are age-friendly. A community that is inclusive and accessible that promotes active aging is an Age-friendly community. A community that is age-friendly is in all reality a community for all ages and abilities.

In 2006 WHO brought together 33 cities in 22 countries for a project to help determine the key elements of the urban environment that support active healthy aging. The result was The Global Age-friendly Cities Guide which outlines the framework for assessing the age-friendliness of a city. A core aspect of this assessment was to include older people as active participants in the process.

Recently the Planning Commission, along with key staff and community volunteers completed the Michigan Community for a Lifetime assessment. This Community for a Lifetime serves as our introduction to planning a community for all ages and abilities. The AARP Livable Communities assessment is much larger and can take up to 5 years to complete, although we believe we can do it in less time.

The AARP will involve many partners, including the Planning Commission, Community Volunteers, Social Service Agencies, medical professionals, and Public Safety agencies to mention a few. One benefit of the partnership with AARP is their ability in securing a broad range of community partners in addition to our core group.

World Health Organization has identified 8 domains of life that influence the health and quality of life for older adults. They are:

1) Outdoor Spaces 2) Transportation 3) Housing 4) Social Participation 5) Respect and Inclusion 6) Civic Participation 7) Communication and Information

8) Community Support and Health Services

Last year City Manager, Mr. Auger, along with Senior Services Director, Ms. Adcock, and Community Development Director Mr. Cohen met with AARP Associate Director, Ms. Karen Kafantaris, to discuss the opportunity of the city becoming part of the AARP program. Ms. Adcock also spoke with representatives from two other communities, Portland, Oregon and the City of Macon, Georgia who are currently participating in the AARP Livable Communities program. Both cities provided positive feedback about the AARP process and the support they are receiving from AARP personnel.

If the City of Auburn Hills is accepted into the program, we will be the first city in the State of Michigan.

STAFF RECOMMENDATION Staff believes it would be appropriate for the City Council to support the efforts of the team and the submission of the Letter of Intent to participate in the AARP Livable Communities program.

O:\CITY COUNCIL PACKET\MARCH 4\9d. Memo to city council supporting AARP letter of intent 3-4-13.doc

MOTION Move to support the efforts of the Community Planning for an Aging population team and the Letter of Intent to AARP Livable Communities


March 4, 2013 Karen Kafantaris, Associate State Director AARP Michigan 309 N. Washington Square, Suite 110 Lansing, MI 48933 Dear Ms. Kafantaris:

On behalf of the City of Auburn Hills, we are excited about the opportunity to join with AARP Michigan and the World Health Organization (WHO) to become an Age-Friendly Community. The City of Auburn Hills is committed to encouraging and promoting public policies to make American cities and towns friendlier to aging populations.

By being chosen to participate in the national network of communities, it is the intent of the City of Auburn Hills to:

Establish an advisory citizens’ committee that includes the active engagement of older adults;

Secure a local municipal council resolution to actively support, promote and work towards becoming age-friendly;

Establish a robust and concrete plan of action that responds to the needs identified by older adults in the community;

And commit to measuring activities, reviewing action plan outcomes and reporting on them publicly.

We look forward to working with AARP Michigan staff, volunteers and others as we implement these actions to ensure that the City of Auburn Hills is an Age-Friendly Community in the Great State of Michigan. Sincerely, James D. McDonald, Mayor Peter Auger, City Manager City of Auburn Hills City of Auburn Hills

O:\CITY COUNCIL PACKET\MARCH 4\9e.COVER MEMO - Proposed Bid And Purchase Of Changeable Message Sign.Docx


D A T E : M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 9 E . To: Mayor and City Council

From: Peter E. Auger, City Manager; T. Hardesty, Deputy Director Emergency Services

Submitted: 2/28/2013 12:10:00 PM

Subject: Proposed purchase of a changeable message sign/radar trailer


In 2001, the Department purchased a changeable message sign (CMS) that was a hitch mounted LED message sign that deployed on a patrol car. As of late 2012 the sign is no longer in working order; it is not repairable and the software is no longer supported. The Police Department has routinely deployed this sign to notify people of traffic events such as Summer Fest, Palace Events, the Brooksie Way marathon, OU commencement exercises and more. It was also available to provide the public information on alternate travel routes during emergency situations. With advances in technology since 2001 these signs now have an option to include traffic radar, allowing them to also be used as a speed display trailer. With purchase of this trailer we could save an estimated $2900 by only renting one speed trailer instead of the two budgeted.

In 2013 our Agency will be participating in a new component of an Office of Highway Safety Planning traffic safety grant, called High Visibility Enforcement (HVE). This new program for the detection and arrest of drunk drivers will combine our enforcement efforts with the Oakland County Sheriff’s Office and the Waterford Police Department along the M59 corridor. One requirement of that grant is that CMS signs are posted identifying the area as an enforcement zone. OHSP has awarded the Auburn Hills Police Department a grant in the amount of $7,500.00 toward the cost of a trailer mounted changeable message sign.

Based on quotes obtained from several vendors the estimated cost of a new changeable message sign with traffic radar would be approximately $16,000 to $17,500. With the $7500 from OHSP the cost to the Police Department would be less than $10,000. At the time of the 2013 budget request, the old sign was still working and we were unaware of the grant opportunity.

STAFF RECOMMENDATION Staff and the Public Safety Advisory Committee recommend the Police Department obtain formal bids for and purchase a changeable message sign with radar.

MOTION Move to authorize the Police Department to obtain formal bids for and purchase a changeable message sign with radar, at a cost not to exceed $17,500, of which $7500 will be from a grant awarded by the Office of Highway Safety & Planning for this purpose.


O:\CITY COUNCIL PACKET\MARCH 4\9f. COVER MEMO - Proposed Police Mobile Computer Purchase.Docx


D A T E : M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 9 F . To: Mayor and City Council

From: Peter E. Auger, City Manager; T. Hardesty Deputy Director Emergency Services, Lt. Casimir Miarka, Operations Commander


Subject: Motion - Purchase of six replacement mobile computers


As members of CLEMIS (Courts and Law Enforcement Management Information System) the Police Department participates in the system-wide mobile data computer system which allows officers to access the state, regional and national criminal justice information systems from their patrol cars. Officers also write police incident reports, electronic crash reports and electronic citations in the cars, keeping officers out of the station and in the community. Another benefit of this system is that we can take advantage of the group purchasing of computers to reduce costs. There are now 135 agencies throughout SE Michigan that are CLEMIS participants allowing CLEMIS cooperative bidding to secure excellent pricing. The County of Oakland conducted a bidding process in 2012 for Dell mobile computer equipment. This contract is extended to all local units of government. Dell was awarded the bid for the 6430ATG laptop mobile computers at a cost of $2,257.20 each. CLEMIS will not support or allow connectivity of any computer to the system unless approved by them thus maintaining system integrity and security.

The Police Department 2013 Approved Budget includes $18,000 to purchase 6 computers to replace outdated models that are being phased out by CLEMIS. The proposed new Dell Mobile Workstations will provide significantly improved connectivity to the CLEMIS programs. The 6 Dell 6430ATG laptops will replace the 6 oldest Motorola computers that we have in our patrol fleet. The remaining Motorola computers will be replaced over the next several years as needed.

STAFF RECOMMENDATION Staff and the Public Safety Advisory Committee recommend the Police Department purchase 6 Dell 6430ATG Mobile Workstations from Dell under the Oakland County Bid.

MOTION Move to purchase 6 Dell 6430ATG Mobile Workstations from Dell under the Oakland County Bid and authorize the City Manager to convey acceptance by purchase order in the amount of $13,650.80.


O:\CITY COUNCIL PACKET\MARCH 4\9g. COVER MEMO - Proposed Police Vehicle Changeover Bid.Docx


D A T E : M A R C H 4 , 2 0 1 3 A G E N D A I T E M N O . 9 G . To: Mayor and City Council

From: Peter E. Auger, City Manager; T. Hardesty Deputy Director Emergency Services, Lt. Casimir Miarka, Operations Commander


Subject: Motion - Police Vehicle Changeover Bid Award

INTRODUCTION AND HISTORY The 2013 Approved Budget for the Police Department includes $24,000 to move equipment to the 8 new police vehicles that will be purchased by the Fleet Department to replace high mileage vehicles in 2013.

The police vehicle changeovers will consist of taking the equipment out of 7 Dodge Chargers, and 1 Dodge Magnum, and installing it in 8 new Dodge Charger patrol vehicles. Depending on the condition of the equipment items such as cables, antennas, or push bumpers may need to be replaced or adjustments needed for model year changes in vehicles. The changeovers are completed one or two vehicles at a time throughout the year.

On January 3, 2013 an invitation to bid was placed on Michigan Inter-governmental Trade Network for the contract to outfit and equip the new police vehicles for a one year period, with an option for a second year. The closing of the ITB was February 7, 2013 at 2:00 p.m. at the City of Auburn Hills City Clerk’s office. Three (3) vendors responded with sealed bids. They are:

Vendor Location # Charger to Charger # Magnum to Charger Total ABS Police Equipment Detroit, MI 7 $3,737.00 1 $3,737.00 $29,896.00 Cynergy Products Troy, MI 7 $2,770.42 1 $2,770.42 $22,163.36 Great Lakes Emergency Products Linden, MI 7 $1,706.35 1 $1,706.35 $13,650.80

Great Lakes Emergency Products was the lowest bidder of the three (3) companies. The police department has contacted several municipalities that utilize Great Lakes Emergency Products. Each agency contacted gave positive reviews of the quality and timeliness of Great Lakes Emergency Products work.

STAFF RECOMMENDATION Staff and the Public Safety Advisory Committee recommend the bid be awarded to Great Lakes Emergency Products for the 2013 Police Vehicle changeovers.

MOTION Move to award the bid to Great Lakes Emergency Products for the 2013 vehicle changeovers, and authorize the City Manager to convey acceptance by purchase order in the amount of $13,650.80.


1

Auburn Hills Fire Department

Monthly Activity Report

January 2013

Station Calls for Service, Year to Date

During the month of January the department responded to 277 calls for service. This represents an increase of 36 incidents, or a 13% increase from January 2012. 47% of all calls for service were in Station 2’s district. Responses for Stations 1 and 3 were 30% and 23% respectively. There were 11 actual fires, and 255 non-fire related incidents. The Fire Department’s staffing did change this month. Fire Chief John Burmeister Retired and POC Micah Nichols changed to a Part Time Paramedic department changing our staffing to employ 16 full-time staff and a total of 34 Paid on Call personnel: 8 assigned at Station 1, 14 at Station 2, and 9 at Station 3 with an additional 4 part time medics.

We would like to bring to your attention a few calls of interest:

1/2/13 At 4:30 AM the fire department responded to 2441 N. Opdyke, Maple Mold Technologies, on reported water flow alarm. Fire personnel found the shop area of the building full of smoke. Fire personnel made entry into the building and located the fire which was in a small portable type office in the middle of the shop area. The building’s sprinkler system had activated above the portable office and the fire was contained to the office. The actual structure did not suffer any damage. No employees were working at the time of the fire. The cause of the fire appears to be an unknown electrical failure in the ceiling area of the portable office. The fire was extinguished within minutes of arrival and no fire personnel were injured while extinguishing the fire.

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Incidents Type by Station

Station 2 continues to be the most requested station for calls for service. This is due to the fact that it is the station fully staffed 24x7x365, additionally this station has several high occupancy buildings within its response area, including Oakland University, medical facilities, large office buildings, and several senior housing complexes making up the bulk of the call volume. The department had a total of 175 EMS calls in January. Within that total, 101 of these were actual transports to a local hospital. 58 of the transports were ALS (advance life support) which requires one of the following procedures: drug therapy, advanced airway management or advance cardiac care. 43 were BLS (basic life support), which represents a stable patient who does not require any ALS procedures.

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Station 1

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3

Incidents Type by Call

EMS calls remain the highest requested service; moving down to 64% from last month’s reported 71% of our total calls. Fire activity moved higher with 4% for the month. False alarms increased slightly to 11% from 8% last month. The estimated fire loss for the month was $115,000 with 11 actual fires reported.

Training Hours

Suppression training continued to account for the most hours in January’s training report. This includes the monthly scheduled training dates, FTO and technical rescue. Suppression training of our personnel, particularly the Paid on Call staff is critically important due to the high risk/low frequency nature of fire fighting.

4%

64% 3%

8%

10%

11%

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EMS

Hazardous Condtion

Service calls

Good intent

Alarm Activation

51 0

463.7

0

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Responses by Location Type

In January, 41% of all emergency responses were to residential occupancies, 21% were at businesses and public places such as restaurants, retail stores, and other buildings open to the public.

Incidents by day of the week

The data above reflects that Wednesday was our busiest day of the month, reporting 66 calls for service.

1

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Education

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Residence

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Storage

Outside /Special

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23 29

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66

36 43

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Public Education

January 2013

January was a slow month for car seat installations with only 6 installed. We conducted 2 C.P.R. class and 3 First Aid classes were conducted. There were no smoke detectors installed this month.

Public education continues to be a very important part of the Fire Department. There were a total of 131 programs delivered last year.

0 1

2

3

6

0

Tour of station

Civic Organization

C.P.R.

First Aid

Car Seat Checks

Smoke Detector Installation

6

Prevention Division

The graphs above reflect the activity of the Fire Prevention Division. The main focus of their efforts has been directed at getting new businesses into their buildings in an efficient and timely manner and ensuring fire safety of existing businesses as well.

We continue to work on the Firefighter Right to Know mandates. The continuation of business information and emergency response plans that are received are loaded into the systems data base and the new laptops weekly for use at an incident and preplanning in the event of one. Annual inspections were conducted at all motels and hotels to ensure that they meet current life safety requirements.

0

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Site Suppression Detection Temporary Event

Pyrotechnic Freedom of Information

YEAR TO DATE PLAN REVIEWS

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4 5 7

86

0 0 5

YEAR TO DATE INSPECTIONS

7

Firefighter Fitness

January 2013

Fire personnel are encouraged to maintain a healthy lifestyle through proper diet and exercise. During the month of January fire personnel logged 71.42 hours of workout time at station 2. No workout time was recorded at stations 1 and 3.

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September October November December January

Station 1

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1

Auburn Hills Fire Department

Monthly Activity Report

December 2012

Station Calls for Service, Year to Date

There were 259 responses in December, bringing the total number of calls for service to date to 3075. 43% of all calls for service were in Station 2’s district. Responses for Stations 1 and 3 were 28% each. This represents an increase of 21 calls compared to the previous year. There were 3 actual fires, and 256 non-fire related incidents. The Fire Department’s staffing did not change. The department continues to employ 17 full-time staff and a total of 35 Paid on Call personnel: 8 assigned at Station 1, 14 at Station 2, and 10 at Station 3 with an additional 3 part time medics.

We would like to bring to your attention a few calls of interest:

12/5/12 Fire personnel responded to a reported commercial structure fire at RALCO Industries, located at 2720 Auburn Ct. Upon arrival personnel found the building filled with thick black smoke. Employees reported that the fire was inside of the air duct system that provides ventilation for the shop area. Sparks from a welding process entered the ventilation system and ignited several filters. The 21 filters were removed from the ventilation system and taken outside of the building for extinguishment. Fire personnel cleared the smoke from the building. The fire was contained to the ventilation filters and there was no structural damage to the building. There were no injuries as a result of the fire.

12/17/12 Fire personnel responded to a crash between a pick-up truck and a semi on Brown Rd. The driver of the pick-up drove into the rear of the trailer on the semi. The driver was critically injured, unconscious and trapped inside of the truck. Fire personnel used the Jaws of Life to extricate the driver from the truck. He was

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quickly loaded into an ambulance and transported to the hospital. Due to the seriousness of his injuries, time management was critical. The total time elapsed between the time personnel were dispatched to arrival at the hospital was only 31 minutes. While the driver suffered life altering injuries, he is in critical condition and is expected to survive. The quick response, rapid extrication and delivery of advanced life saving techniques were crucial to the survival of the driver.

Incidents Type by Station

Station 2 continues to be the most requested station for calls for service. This is due to the fact that it is the station fully staffed 24x7x365, additionally this station has several high occupancy buildings within its response area, including Oakland University, medical facilities, large office buildings, and several senior housing complexes making up the bulk of the call volume. The department had a total of 186 EMS calls in December. Within that total, 96 of these were actual transports to a local hospital. 60 of the transports were ALS (advance life support) which requires one of the following procedures: drug therapy, advanced airway management or advance cardiac care. 36 were BLS (basic life support), which represents a stable patient who does not require any ALS procedures.

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Fire EMS/Rescue Hazardous Conditons

Service Call Good Intent False Call

Station 1

Station 2

Station 3

3

Incidents Type by Call

EMS calls remain the highest requested service; moving up to 71% from last month’s reported 63% of our total calls. Fire activity moved lower with less than 1% for the month. False alarms decreased slightly to 8%. The estimated fire loss for the month was $31,000 with 3 actual fires reported.

Training Hours

Suppression training continued to account for the most hours in December’s training report. This includes the monthly scheduled training dates, FTO and technical rescue. Suppression training of our personnel, particularly the Paid on Call staff is critically important due to the high risk/low frequency nature of fire fighting.

1%

71%

1%

8%

11%

8%

Fire

EMS

Hazardous Condtion

Service calls

Good intent

Alarm Activation

0 0

286.67

0 45.2

6

Adminstration

Fire Officer

Suppression

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EMS

Technical Rescue

4

Responses by Location Type

In December, 46% of all emergency responses were to residential occupancies, 12% were at businesses and public places such as restaurants, retail stores, and other buildings open to the public.

Incidents by day of the week

The data above reflects that Thursday was our busiest day of the month, reporting 48 calls for service.

1

14 11

117

31

22

0

39

21 Recreation/Sport

Education

Medical/Nursing Care

Residence

Public

Manufacturing/Commercial

Storage

Outside /Special

Other

39 41

27

36

48

29

39

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60

5

Public Education

December 2012

December was a busier month for car seat installations with 11 installed. Only 2 C.P.R. class and 2 First Aid classes were conducted. There were no smoke detectors installed this month.

Public education continues to be a very important part of the Fire Department. There have been a total of 131 programs delivered this year.

1 1

2

2 11

0

Tour of station

Civic Organization

C.P.R.

First Aod

Car Seat Checks

Smoke Detector Installation

6

Prevention Division

The graphs above reflect the activity of the Fire Prevention Division. The main focus of their efforts has been directed at getting new businesses into their buildings in an efficient and timely manner and ensuring fire safety of existing businesses as well.

We continue to work on the Firefighter Right to Know mandates. The continuation of business information and emergency response plans that are received are loaded into the systems data base and the new laptops weekly for use

0

20

40

60

80

100

120

Site Suppression Detection Temporary Event

Pyrotechnic Freedom of Information

YEAR TO DATE PLAN REVIEWS

0 100 200 300 400 500 600 700 800

522

119 141

754

4 37 26

YEAR TO DATE INSPECTIONS

7

at an incident and preplanning in the event of one. Annual inspections were conducted at all motels and hotels to ensure that they meet current life safety requirements.

Firefighter Fitness

December 2012

Fire personnel are encouraged to maintain a healthy lifestyle through proper diet and exercise. During the month of December fire personnel logged 57 hours of workout time at station 2. No workout time was recorded at stations 1 and 3.

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1

Monthly Report – January 2013

SUMMARY Part A incidents, which are the more serious crimes, were up 27.34%, year to date, when compared to the same time frame in 2012. We have had a string of thefts where suspects have been removing the back-flow preventers off the side of buildings. Our Investigations Division has been working with our law enforcement partners in other communities, who have had similar thefts. We have been able to identify one suspect in these cases and are working to have him charged by the prosecutor. This has led to a significant increase in larceny complaints. Part B Incidents are up 22.22%, year to date, when compared to the same time frame in 2011. We have also seen a 34.15% increase in traffic citations being issued. We continually strategize our responses and make the best use of the tools and personnel we have to produce the best possible outcomes. Specific crimes are listed in the charts on the back page of this report. In January we welcomed a new employee, Nicholas Krystyniak, to our dispatch team. Nick graduated from Michigan State University with a Bachelors degree in Criminal Justice. He is currently in our Communications Training Program, where he will be provided with 3-4 months of hands on training from experienced dispatchers. He plays a highly important role in our organization as a first point of contact with the public. We wish him the best of luck in his new career. TRAINING During the month of January, the Police Department as a whole had 120 hours of training. The training is broken down by category: Traffic Enforcement 48 Supervision 32 Evidence Technician 24 Computer Skills 16

2

In addition, Sergeant Jim Stoinski started School of Staff and Command, which is hosted by Michigan State University. This course entails 400 hours of instruction in police management, including how to address the contemporary issues facing police administrators throughout our region. This training blends on-line and traditional classroom instruction. TECHNICAL SERVICES DIVISION

Parking Violations During the month of January, officers from Auburn Hills issued 8 parking violations, totaling $160.00 in fines. Oakland Community College issued 108

parking tickets, totaling $2,160.00 in fines. There were 46 sex offender address verifications in the month of January. All sex offenders were compliant in verifying their addresses. Detective Mike Thomas monitors the verification process and confirms the offenders’ addresses. Volunteers We currently have 13 active volunteers working at the police and fire department. In January they worked a combined 129 hours. Their primary duty is working at the front desk in the public safety building. We value our volunteer’s service and commitment to the community.

Traffic Enforcement

Supervision

Evidence Technician

Computer Skills

TRAINING

3

Blue Card Survey In an effort to measure the services our personnel have provided, the Department sends out 100 survey cards to citizens with whom we have had contact during the previous month. This post card size survey, commonly referred to as a “Blue Card” for its color, asks six questions about the service the citizen received. During the month of January, we received 13 cards back, none of which expressed dissatisfaction with the service provided. The “blue cards” also provide a space for the respondents to make comments about the service they received. The following are some of the comments from the blue cards:

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“Officer VanLandeghem explained everything to me, and did not rush through the investigation. Thanks again.” “Appreciate the time the officers put into the complaint.” “The officer was very courteous a pleasure. Way better than my experience with other departments.” “Officers were very helpful and concerned.” “Officer Jake Brehmer was very helpful.”

Firearms Registrations Auburn Hills Records clerks issued 84 License to Purchase gun permits. Fingerprinting During the month of January, records personnel fingerprinted 7 people for the following reasons:

o Court Process - 3 o Immigration - 2 o State Department - 2 o Employment - 1

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FIREARMS PERMITS

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Communications Communications is the primary contact point for incoming calls to the Department. The following statistics show how many calls were handled by our Police Service Officers during the month of January 2013:

Total incoming calls: 5,283 Total outgoing calls: 1,884 Total calls: 7,127

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Of the 5,283 total phone calls received by Communications, 33 % or 1,763 calls were received on 911 lines. Dispatched Calls for Service:

OPERATIONS DIVISION On January, 6, 2013 at 2:24 am, Officer Willour was patrolling the Rodeway Inn Motel. Officer Willour observed a suspicious vehicle occupied by three subjects parked in the Quality Inn parking lot which is located next to the Rodeway Inn Motel. Willour investigated further and the occupants gave consent for him to search the subjects which resulted in the officer finding heroin. Officer Willour arrested the subject for possession of heroin and lodged him at the Oakland County Jail. On January 6, 2013, Officers Hughes and Carlson were dispatched to the 2800 block of Olden Oak Lane for a Domestic Violence incident. The reporting party called and told dispatch that her boyfriend put a shotgun to her head and would not let her leave the apartment. When the officers arrived the victim was able to exit the apartment and officers were able to locate the shotgun. Officers Hughes and Carlson arrested the suspect for Felonious Assault and Possession of Marijuana. On January 10, 2013, Officers Willour and Raskin were dispatched to 4440 N. Atlantic (Dana Corporation) for a report of a terminated employee that had been seen on the property during the late hours of the night. The subject was apprehended after he was seen running from the business. The initial investigation indicated that the subject may have been planning to use an improved explosive device. As a precaution a Michigan State Police K-9 and the Oakland County Hazardous Material Team responded. The chemicals were determined to not be explosive

Calls for Service

Police

Fire

EMS

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materials. The subject was arrested and charged with Malicious Destruction of Property, Unlawful Entry, and Attempt to Access a Computer without Authorization. On January 16, 2013, officers on the afternoon shift were dispatched to the 3900 block of Baldwin Road for an Aggravated Felony Assault with a Gun. Upon arrival officers located a subject with a gunshot wound in his back near his right shoulder. The subject was transported to a local hospital to be treated for his wound. The two suspects were seen leaving the scene in a white Chevrolet Impala. On January 16, 2013 both suspects were located and arrested in the City of Flint. Both suspects were charged with Attempt Murder, Armed Robbery, and Felony Firearm. DISTRICT IV / RETAIL DISTRICT

January 2013

Officers Open Cases

Warrant Approved

Warrant Denied Petitions Tickets Arrests Assigned

Closed Brown 6 1 1 0 4 7 0

McGraw 5 2 0 5 0 7 0

Mahon 5 5 0 1 1 4 3

Total 16 8 1 6 5 18 3

Noteworthy Cases: On January 2, 2013, Officer Mahon responded to 4030 Baldwin, Neiman Marcus, for a person who was stealing a pair of jeans valued at $99. Loss Prevention made the stop on the male who admitted to taking the jeans. Officer Mahon arrested the suspect for the Retail Fraud and walked him to the substation for processing. While at the substation, Officer Mahon searched the shoes the suspect was wearing and located a small bag of heroin. The male admitted that he had a heroin addiction. The 24 year old male from Pontiac was lodged at Oakland County Jail and charged by the prosecutor with Possession of Heroin and Retail Fraud. On January 4, 2013, Security Officer Phil Humphrey turned in a wallet to Officer Brown that was found in Victoria’s Secret. The wallet contained a fraudulent driver’s license and a credit card. The female suspect came in to the mall office requesting the found wallet. The female was arrested for identity theft and released pending further investigation. Agents from U.S. Postal Service contacted Officer Brown regarding this complaint. The female and three family members are suspects in identity thefts involving several elderly victims across the state. The 50 year old female from Detroit was charged with one count of identity theft and two counts of illegal use of a financial transaction device. On January 28, 2013, Officer Brown responded to the parking lot near Burlington Coat Factory. Security was following possible suspects on a retail fraud. The suspect a 28 year old female from Pontiac was stealing merchandise at Carters and Children’s Place. Two children were also with her and took part in selecting merchandise to be stolen. The female suspect left the mall with her two younger children, one month and seven years old, and would not return for the other two

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children, 10 and 11 years old. Protective Services was called and the children were removed from the home pending outcome of the child neglect investigation. Directed Patrol In January Directed Patrol officers completed an inspection of all the establishments that hold Recreation Hall Permits. There were no violations observed during these inspections. Officers Becker, Miller, and Prachar spent a significant amount of time researching and arresting subjects with outstanding warrants. Nine (9) people were arrested and arraigned on outstanding warrants from Auburn Hills. In response to numerous catalytic converter thefts, DPU officers installed cameras at a local business to monitor the parking lot. They continue to monitor these cameras and conduct surveillance at other locations in order to locate the responsible suspects in these thefts. Officer Miller prepared and presented a class on Winter Driving at Oakland University’s School of Medicine. This was done in conjunction with Oakland University Police. Staff at the School of Medicine requested assistance with such a program. The school has several out of state students that have little or no experience driving in Michigan winter conditions. Investigations

Detective

Cases Start

of Month

Open Cases

Assigned

Warrants Felony/Misd.

In Custody

Warrants Juvenile Petition

Youth Assist.

Pros. Denied

Pending Cases Inactive Closed

Active Cases End of Month

Edwards 13 13 9/0 0 0 0 2 0 0 2 13 Tuski 4 32* 4/1 0 0 0 2 2 4 2 30* Damiani 10 8 1/0 0 0 0 2 4 5 0 6 Thomas 9 12 2/2 1 1 0 1 2 2 7 9 Martin 7 6 2/0 0 0 0 1 2 2 5 6

Court Officer Cases Assigned Open: 43 Cases Assigned Closed: 0 In custody cases: 14 Warrant Requests to OCPO: 23 Warrants Obtained OCPO: 22 Warrants Denied by OCPO: 2 Warrant Requests to City: 8 Warrants Obtained City: 5

Warrants Denied by City: 1 Subpoenas served: 304 DNA collected: 1 DNA letters sent: 0 Prisoners seen at court: 50 Prisoner transports: 0 Arraignments: 6 Warrant Received from Court: 44

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School Resource Officer On January 4, 2013, Officer Chubb was contacted by the Avondale Assistant Principal, in reference to a “Sexting” complaint. The principal advised that she was contacted by two parents, whom were concerned that their children were texting inappropriate messages/photos to one another. Officer Chubb spoke with both the parents and the students. It was determined that only one photograph was sent and that it did not rise to the level of child pornography. However, both students were advised on the penalties associated with creating, sending, and receiving inappropriate text/e mail messages. In January, Officer Chubb conducted lock down drills at Oakland Christian School, Auburn Elementary, and Auburn Hills Montessori On January 10, 2013, Officer Chubb was a guest speaker in Mrs. Koenings health class at Avondale High School. Officer Chubb was asked to speak about alcohol awareness, and drinking and driving. Officer Chubb presented two power point presentations, and used the alcohol goggles to run the students through a set of field sobrieties. Officer Chubb taught the 4th, 5th, 6th, and 7th hour classes on this topic. On January 23, 2013, the principal at Avondale High School, requested that Lieutenant Miarka and Officer Chubb attend the Yellow Jacket Parent Forum at Avondale High School; the topic to be discussed was school security. Lieutenant Miarka provided a quick history of active shooter incidents, and talked about how police departments have had to evolve, in terms of training officers how to respond to active shooter incidents. Lieutenant Miarka spoke specifically about the training that Auburn Hills Police Department Officers have received and continue to receive. Lieutenant Miarka spoke about how the Auburn Hills Police Department is utilizing the CREST Center at Oakland Community College for force on force training, and also spoke about the types of equipment that is being deployed on a daily basis by the Auburn Hills Police Department. Officer Chubb spoke about the training he has received regarding responding to active shooter incidents, and spoke about the training he was scheduled to attend in the near future with officers from surrounding agencies. Officer Chubb spoke about and explained the lock downs procedures that were currently in place within the Avondale School District. Officer Chubb also answered questions from several parents regarding day to day security within the high school. Mrs. Imbrunone spoke about the strong relationship between the Avondale School District and the Auburn Hills Police Department.

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PART A INCIDENTS JANUARY JANUARY 2013 2012

Y.T.D. % CHANGE

INCIDENT TYPE 2013 2012 Y.T.D.

Y.T.D. 2013 / 2012 Murder 0 0 0 0 0.00% Forcible Sexual Offenses 1 0 1 0 100.00% Robbery 2 0 2 0 200.00% Assault Offenses 32 28 32 28 14.29% Burglary 4 2 4 2 100.00% Larceny 70 34 70 34 105.88% Retail Fraud 10 22 10 22 -54.55% Motor Vehicle Thefts 3 1 3 1 200.00% Arson 0 0 0 0 0.00% Kidnapping / Abduction 0 0 0 0 0.00% Forgery / Counterfeiting 1 4 1 4 -75.00% Fraud 12 12 12 12 0.00% Embezzlement 1 1 1 1 0.00% Stolen Property 0 1 0 1 -100.00% Damage to Property 6 7 6 7 -14.29% Weapon Offenses 1 2 1 2 -50.00% Drugs / Narcotic Violations 20 14 20 14 42.86%

TOTAL PART "A" INCIDENTS 163 128 163 128 27.34%

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PART B INCIDENTS JANUARY JANUARY 2013 2012 Y.T.D % CHANGE

INCIDENT TYPE 2013 2012

Y.T.D

Y.T.D 2013 / 2012 Fraud - Bad Checks 3 5 3 5 -40.00% Non-Forcible Sexual Offenses 0 1 0 1 -100.00% Nonviolent Family Offenses 2 1 2 1 100.00% O.U.I.L or O.U.I.N 18 21 18 21 -14.29% Liquor Law Violations 4 6 4 6 -33.33% Disorderly Conduct / Vagrancy 6 1 6 1 500.00% Trespassing 11 0 11 0 1100.00% Juvenile Runaway 0 1 0 1 -100.00%

TOTAL PART "B" INCIDENTS 44 36 44 36 22.22%

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PART C INCIDENTS JANUARY JANUARY 2013 2012 Y.T.D % CHANGE

INCIDENT TYPE 2013 2012

Y.T.D

Y.T.D 2013 / 2012 Juvenile Offenses and Complaints 7 11 7 11 -36.36% Traffic Offenses 26 27 26 27 -3.70% Warrants 20 42 20 42 -52.38% Animal Complaints 18 16 18 16 12.50% Alarms 192 143 192 143 34.27% Miscellaneous Traffic Complaints 111 132 111 132 -15.91% Non-Criminal Complaints 65 84 65 84 -22.62% Miscellaneous Complaints 548 386 548 386 41.97%

TOTAL PART "C" INCIDENTS 987 841 987 841 17.36%

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JANUARY JANUARY Current 2012

Y.T.D. % CHANGE

2013 2012 Y.T.D. Y.T.D. 2013 / 2012

Crashes 186 163 186 163 14.11% Private Property Crashes 41 39 41 39 5.13%

Traffic Citations 715 533 715 533 34.15%

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Citations

AUBURN HILLS MEETING SCHEDULE

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