Annual Report 2020-2021

PART B: STATUTORY INFORMATION

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Contents Achievements in implementing the 2017-2022 Delivery Program and 2020-2021 Operational Plan ....................................................................................................................................................... 2 Rates and Charges Written Off ........................................................................................................ 35 Mayor and Councillor Expenses ....................................................................................................... 36 Register of Overseas Travel ............................................................................................................. 37 Contracts awarded greater than $150,000 .................................................................................... 37 Legal Proceedings ............................................................................................................................. 40 Resolutions made under Section 67 concerning work carried out on private land ..................... 40 Statement of external bodies exercising delegated function by Council ...................................... 40 Statement of all corporations, partnerships, trusts, joint ventures, syndicates or other bodies in which council held a controlling interest ......................................................................................... 41 Statement of all corporations, partnerships, trusts, joint ventures, syndicates or other bodies in which the Council participated ......................................................................................................... 41 Grants, Financial Assistance and Contributions ............................................................................. 45 Statement of Activities to implement Equal Employment Opportunity (EEO) Management Plan 46 Chief Executive Officer Remuneration Package ............................................................................. 47 Senior Staff Remuneration Package ............................................................................................... 48 Statement of Stormwater Management Services .......................................................................... 48 Statement detailing the Coastal Protection Services provided ..................................................... 49 Particulars of any Environmental Upgrade Agreement entered into ............................................. 49 Special Variation of rating income ................................................................................................... 49 7.3% Special Rate Variation (SRV) Activity Breakdown .................................................................. 50 3.89% Special Rate Variation (SRV) Activity Breakdown ............................................................... 51 Companion Animals Act 1998 ......................................................................................................... 51 Swimming Pool Inspections Act 1992 ............................................................................................. 53 Carers Recognition Act 2010 ........................................................................................................... 53 Capital works ..................................................................................................................................... 53 Fisheries Management Act 1994 .................................................................................................... 53 Public Interest Disclosures Act 1994 .............................................................................................. 53 Government Information (Public Access) Act 2009 ....................................................................... 54 Environmental Planning and Assessment Act 1979 ...................................................................... 56

APPENDICES

Appendix A - Government Information (Public Access) Act Agency Report Appendix B - PMHC 2017-2021 Disability Inclusion Action Plan

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Achievements in implementing the 2017-2022 Delivery Program and 2020-2021 Operational Plan In accordance with the Local Government Act s428(1) It is a Local Government statutory requirement for NSW Councils to develop the Integrated Planning and Reporting (IPR) documents including an Operational Plan to be endorsed by 30 June each year. This report provides information relating to the 2021-2022 Operational Plan which reflects a 12-month extension of the existing four-year Delivery Program (due to COVID). Council elections were likewise deferred for another year now being scheduled in December 2021. The 2020-2021 One Year Operational Plan, which is outlined over the following pages, was presented to the 4 August 2021 Ordinary Council Meeting. The report focuses on providing concise information and details all of the actions, activities and projects that were delivered in line with each Council service. The Operational Plan includes a sub set of actions, activities and projects that will be undertaken each financial year to deliver the overall objectives in the Delivery Program and ultimately contribute to achieving the vision and goals outlined in the long-term Community Strategic Plan. In a broad context, the Delivery Program represents the work Council is responsible for to meet the community’s aspirations for the future, as described in the Towards 2030 Community Strategic Plan. The 2017-2022 Delivery Program and the subsequent objectives appear in each of the four Community Themes outlined below:

• Community Theme 1 – Leadership and Governance • Community Theme 2 – Your Community Life • Community Theme 3 – Your Business and Industry • Community Theme 4 – Your Natural and Built Environment

Each of the four themes in the Delivery Program are referenced by a number of result statements. They describe the outcomes Council envisage will be achieved at the conclusion of their term in office. Six monthly progress reports on the Delivery Program are a legislated requirement of the NSW Government’s Integrated Planning and Reporting Framework. Meeting the targets in annual Operational Plans, contributes to the overall achievement of the objectives outlined in the four- year Delivery Program. The statistical snapshot below represents the performance measurement data across all Community Themes in the plan. There were 375 Operational Plan performance measures adopted in the 2020-2021 Operational Plan and as at 30 June 2021, 88% (464) were achieved or were on target for delivery as part of a multi-year project and 12% (63) were reported as behind. The table below provides a summary of the total number of performance measures and status by Community Theme and COVID Recovery Projects.

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2020-2021 Operational Plan

Summary of Performance Measures by Theme

Community Theme Total On target/ Achieved Behind

Overall Delivery

Leadership and Governance 93 87 6 94%

Your Community 113 106 7 94%

Your Business and Industry 21 20 1 95%

Your Natural and Built Environment 251 209 42 83%

COVID Recovery 49 42 7 86%

Total 527 464 63 88% Snapshot of Projects Laurieton, Camden Haven and Surrounds

• Vince Inmon Sporting Fields Amenities upgrade – completed. • Playground replacement - Bonny Hills Community Hall Reserve - design complete and

construction scheduled for the first quarter of 2021-2022. • Lake Cathie Foreshore Reserve Master plan implementation – completed. • Rainbow Beach Sports Fields is on target against revised milestones with design of the

sports fields underway. Construction commencing 2021/2022. • Rainbow Beach Reserve - project planning commenced with scope to be defined. Works

to be completed by last quarter 2022. • Aboriginal archaeological and heritage investigations for new stormwater system at

Illaroo Road, Lake Cathie – complete. Removal of asbestos from the site to be undertaken as part of construction in first and second quarter of 2021-2022.

• Design and construction for Black Swan Terrace stormwater detention facility - is a multi-year project. Project plans are endorsed and engagement on design is ongoing.

• Kew Sewer Treatment Plant (STP) upgrades to continue through to 2021-2022. Council partnering with NSW Public Works Advisory for the delivery of the concept design phase of the project.

• Camden Haven waste water treatment membrane replacements - delayed due to resourcing constraints. Expected to be completed by end of 2022-2023.

• Beach to Beach shared path at Camden Haven – Section D9 complete. • Lorne Road sealing investigations – concept design complete with detailed designs to

progress into 2021-2022. • School to School shared pathway - detailed design and planning approvals for the highest

priority sections commenced with further project work carried over to 2021-2022. • Kew Main Street upgrade - detailed design phase complete. Construction works expected

to commence in early 2021-2022.

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Port Macquarie

• Amendments to the Local Environment Plan (LEP), enabling development of a proposed business and technology park near the Port Macquarie Airport was published on the NSW Legislation website on 10 September 2020.

• Public amenities renewals program - Pilot Beach amenities completed in December 2020 with the upgrade of Blair Park Reserve amenities ongoing.

• Planning for the Port Macquarie Regional Sports Stadium upgrade has commenced. • Playground equipment replacement program – design for John Dick Reserve

complete with construction scheduled for first quarter of 2021-2022. • Recreational walkway replacement program:

o Town Beach to Town Beach North pathway upgrade - project deferred o Kooloonbung Creek boardwalk replacement work - ongoing o North Haven to Bonny Hills walkway - construction complete o Sandhurst Reserve - construction complete o Blair Reserve - works complete o Harry’s Lookout - works complete.

• Construction of Town Green West Reserve upgrade completed in December 2020. • Port Macquarie Pool – concept design and engagement. This is a multi-year project. • Port Macquarie Airport Parallel Taxiway Stage 1 and General Aviation (GA)

pavement renewal - final design complete. Environmental impact assessment and Development Application submitted March 2021. Airport Weather Station (AWS) relocated in October 2020.

• Operations and maintenance of Port Macquarie Airport compliant with regulations. New passenger security screening equipment installed in February 2021.

• Thrumster reclaimed water interim supply - Rising Main to Thrumster Reservoir - Booster Pumping Station and Interim Reservoir is on target against revised milestones. Construction continuing via contract, works to continue into 2020-2021 and are due for completion in quarter 1 & 2 of 2021/2022 fiscal year including interim recycled water reservoir and interconnection mains.

• Inlet replacement work for Port Macquarie Sewerage Treatment Plant is expected to be completed in 2021-2022.

• Port Macquarie Sewer rising main construction - completed December 2020. • Preconstruction works for the upgrade of Lake Innes Sewerage Pump Station #71

project on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of the project is expected to continue into 2021-2021.

• Pedestrian Refuge - Horton Street, Clarence Street and William Street is yet to commence Project deferred to 2021-2022 Operational Plan.

• Gordon Street upgrade, road resurfacing, stormwater flood mitigation and water main renewal works - construction underway with project to carry over into 2021-2022.

• Boundary Street upgrade - detailed design contract awarded. Design and investigations in 2021-2022.

• Ocean Drive duplication - Matthew Flinders Drive to Greenmeadows is on target with MOU signed following TfNSW concurrence. The remaining detailed design elements are now being finalised prior to progressing to the procurement phase for construction in 2021-2022.

• Thrumster Sports Fields - detailed design engagement continuing until March 2022.

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Wauchope, Rural and Surrounds

• Lank Bain Sports Ground upgrade - completed. • Playground replacement at Narran Park King Creek - design complete. Construction

scheduled for first quarter 2021-2022. • Hastings Regional Sporting Complex - detailed design engagement ongoing. A multi-

year project to continue construction into 2021-2022. • Cairncross Waste Management Facility (WMF) Expansion / Improvement - landfill

expansion construction expected in December 2021. • Construction of a water main between Sancrox Reservoir and Wauchope -

completed in November 2020. • Bago Road Rehabilitation Stage 2 (Milligan’s Road to Bluewater Crescent) - works

complete. • Pembrooke Road, Stoney Creek Bridge detailed design upgrade - scope of works

finalised and design planning commenced. Project expected to carry over into 2021-2022.

• Scrubby Creek Bridge replacement - project complete. • Kindee Bridge structural repair work - Stage 2 completed. Bridge replacement

optioneering complete. Stage 3 for pile strengthening deferred to 2021-2022. • Bago Road rehabilitation - ongoing. Wet weather and flooding impacts. • Design and construction of the Pappinbarra Bridge replacement - design and

planning complete. Construction phase expected to commence in 2021-2022.

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Summary of Highlights The information below demonstrates Council’s achievements to date and highlights ‘how we know we are progressing’ against the set objectives outlined in the Delivery Program 2017-2022. Statistics and comments are categorised under Community Theme, Council Service and Delivery Program Objective. Theme 1 – Leadership and Governance What are we trying to achieve? A collaborative community that works together and uses opportunities for community participation in decision making that is defined as ethically, socially and environmentally responsible. What will the result be?

• A community that has the opportunity to be involved in decision-making; • Open, easy, meaningful, regular and diverse communication between the community

and decision-makers; • Partnerships and collaborative projects that meet the community’s expectations,

needs and challenges; • Knowledgeable, skilled and connected community leaders; • Strong corporate management that is transparent.

How do we know we are progressing?

• Improving levels of community participation at community engagement activities; • Ongoing Council participation in regional Local Government initiatives; • Council financial management that is communicated to the community.

Council Service: Community Delivery Program Objective: 1.1.1 Use a variety of tools to engage with the community in a manner that is transparent, effective, relevant and inclusive A number of engagement activities on a range of topics have been undertaken and a summary is as follows:

Total meeting participants - 767 Zoom meetings, date, number of participants: • Kindee Bridge Replacement Investigations, 13/05/2021, 1 • Health and Education Precinct, 26/05/2021; 37 • Draft Beach Driving & Draft Dogs in Public Open Spaces Policies, 15/06/2021, 18 Face-to-Face Meetings, date, number of participants • Laurieton Flood Recovery Community Meeting, 19/04/2021, 70 • Port Macquarie Flood Recovery Community Meeting, 20/04/2021, 12 • North Shore Flood Recovery Community Meeting, 22/04/2021, 36 • Wauchope Flood Recovery Community Meeting, 27/04/2021, 20 • Telegraph Point Flood Recovery Community Meeting, 29/04/2021, 24 • Rollands Plains Flood Recovery Community Meeting, 3/05/2021, 11 • Pappinbarra Flood Recovery Community Meeting, 4/05/2021, 60 • Kew/Kendall Flood Recovery Community Meeting, 6/05/2021, 19 • Workshop for Comboyne Mural, 29/5/2021, 6 • Beechwood/Redbank Flood Recovery Community Meeting, 10/05/2021, 6 • Long Flat/Ellenborough Flood Recovery Community Meeting, 11/05/2021, 11 • Comboyne Flood Recovery Community Meeting, 13/05/2021, 16 • Byabarra Flood Recovery Community Meeting, 31/05/2021, 9

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• Kindee Bridge Replacement Investigations Drop in Session, 18/05/2021, 30 • Westport Park Boat Ramp Upgrade Community Meeting, 3/06/2021, 12 • Schools to Schools, 8/6/2021, 7 Aquatic Facility Community Design Workshop,

9/06/2021, 26 • Aquatic Facility Community Design Workshop, 10/06/2021, 19 • Settlement Shores Estate Fee Equity, 17/06/2021, 42 • Settlement Shores Estate Fee Equity, 21/06/2021, 60 • Aquatic Facility Economic Dev Meeting, 9/06/2021, 10 Pop-ups, date, number of participants • Westport Park Boat Ramp Upgrade (Westport Park), 15/05/2021, 20 • Aquatic Facility (Pool), 29/05/2021, 15 • Aquatic Facility (Settlement City), 1/06/2021, 65 • Aquatic Facility (Pool), 2/06/2021, 25 • Draft Beach Driving & Draft Dogs in Public Open Spaces Policies (LHB),

5/06/2021, 20 • Draft Dogs in Open Public Spaces (Washhouse Beach), 15/06/2021, 60 Letters to Stakeholders: 7766 • Kooloonbung Creek Walkway Upgrade, 59 • Kindee Suspension Bridge Investigation Letters + 3 printouts per letter, 92 • John Dick Reserve Playground Update, 152 • Town Green Playground Letterbox Drop, 62 • Westport Park Boat Ramp Upgrade, 15 • Health and Education Precinct, 758 • Flood Outreach Flyers, 5692 • Aquatic Facility Letters, 123 • Sandhurst Reserve Letters, 74 • Illaroo Road Letters, 136 • Settlement Shores Canals Fee Letters, 551 • Boundary Street Letters, 52

Delivery Program Objective: 1.1.2 Support community involvement in decision making through education around Council matters and services

• Community Strategic Plan Development: Engagement for the CSP was completed prior to 30 June 2021. Community Strategic Plan currently in review with CEO and design with the Communications Team and will be presented to the July 2021 Ordinary Council Meeting to be placed on exhibition for comment;

• Community Planning Program: − Plans to be finalised are Wauchope Community Plan and North Shore

Community Plan. Discussions held with the North Shore representatives about reviewing the draft North Shore Plan and then releasing the Plan for further public comment in the coming months;

− Met with Bonny Hills Progress Association to discuss a new approach to CCATs and their Progress Assoc. A quarterly meeting schedule has been adopted. Comboyne CCAT has been working on implementing their mural project. Bonny Hills, Telegraph Point, Camden Haven, Beechwood and Long Flat were all successful applicants for the extraordinary CCAT grants in June.

Delivery Program Objective: 1.1.3 Engage with the community on impacts and changes to services

• Development of the Community Engagement Program has work continuing, with a policy review currently underway.

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Council Service: Strategy Delivery Program Objective: 1.3.4 Manage our workforce to deliver community outcomes

• Completion of the purchase at 1 Commerce Street Wauchope on 6 April 2021. This is a multiyear project. Vacant possession will be received in the 2021-22 OP and the opportunity for rationalisation will be completed in the OP 2021-22 year.

Delivery Program Objective: 1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information

• The Partridge Creek residential development planning proposal has been withdrawn pending a strategic review and prioritisation of Council’s opportunities that will be a part of the 2021-22 OP;

• Emily Avenue residential development planning. DA for residential subdivision was approved at the Ordinary Council Meeting on 20 May 2020, subject to planning and development conditions. The site is being investigated for potential contaminants;

• The constraints of the Kangaroo Park development are being reviewed. The review will determine the priority of development of Kangaroo Park to Council and the community. The 2021 Port Macquarie-Hastings flood has impacted on this site and the execution of the review. May not be a priority for the 2021-22 OP.

Council Service: People, Safety and Performance Delivery Program Objective: 1.1.4 Provide easy to understand and accessible community reporting

• The six monthly Delivery Program and Operational Plan Progress Report ending 30 June 2021 is completed and presented to the 4 August Council meeting;

• The 2021-2022 Operational Plan was adopted at the 16 June 2021 Council meeting.

Council Service: Customer Experience and Communications Delivery Program Objective: 1.1.5 Develop an effective and coordinated community focused Communications Strategy

• The delivery of an ongoing multi-channel communications approach continues online and offline, delivering regular updates and information to the broader community on Council plans, decisions and key brand messages;

• The website received a total of 85,495 visits, of which the number of page views increased by 3%. This was achieved by analysing the web data and optimising the content according to user behaviour. The PMHC Facebook following grew this quarter by 3%, and annually by 16%. This is well above the industry average growth rate of 10% per annum. This was achieved by a number of actions such as defining a tone of voice across Facebook, optimised our social content calendar according to what the users were engaging with, and aligning it with PMHC organisational goals and strategies.

Council Service: Governance Delivery Program Objective: 1.1.6 Continue to promote access by the community to Councillors

• The Councillor Professional Development Program has been managed as needs are identified and as per the adopted policy. This will be reviewed prior to and then again following the September 2021 local government elections;

• The Take the Council to the Community program. All Council meetings were livestreamed to ensure community access due to COVID restrictions in place.

Delivery Program Objective: 1.3.2 Build trust and improve Council's reputation through transparency, good decision making and living Council’s Values

• The Legislative Compliance review for 2019-2020 was presented to the August 2020 Audit, Risk and Improvement Committee Meeting and then presented to the

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September 2020 Ordinary Council Meeting. Council are currently reviewing alternative Compliance Registers;

• The annual report on Code of Conduct complaints was adopted by Council at the December 2020 Ordinary Meeting and submitted to the Office of Local Government before the due date;

• The 2019-2020 Government Information Public Access (GIPA) annual report was provided to the Information Privacy Commission (IPC) in line with required timeframes;

• The annual Disclosure of Interest Returns was presented to the October 2020 Ordinary Council Meeting, with subsequent reports also presented to November and December 2020 Ordinary Council Meetings;

• Biannual Public Interest Disclosure. The PID online reporting tool was used to submit the biannual statistical reports to the NSW Ombudsman.

Delivery Program Objective: 1.3.3 Ensure there is appropriate management of risk to mitigate impact for Council and the community

• The 2020-2021 Insurance Risk Management Action Plan has been developed and is reported on a quarterly basis;

• Safety Audit has been conducted with outcomes currently under review. Council is currently preparing to review its Risk Management Framework in accordance with the anticipated release of the Office of Local Government Audit and Risk Management Guideline;

• A review of Director delegations has been undertaken; • Formal Government Information (Public Access) Act (GIPA). All requests managed

within the legislative time frames for the reporting period; • Elections to be held 4 September 2021. All election activities required to this point in

time have been completed.

Council Service: General Manager's(CEO) Office Delivery Program Objective: 1.2.1 Promote Council participation and build linkages in local, state and federal initiatives, forums and opportunities to support Council’s continued planning for the growth of the region

• 2021 meetings have been scheduled with the local Business Chambers, Mayor, CEO and senior staff noting some events are being rescheduled this quarter due to COVID-19 restrictions;

• The Mayor and CEO meet with our Local Members on an as needs basis. The Mayor and CEO met with the Hon. David Gillespie MP and the Hon. Melinda Pavey MP last month to discuss a range of cross electorate issues including, flood recovery and aligning strategic priorities.

Delivery Program Objective: 1.3.1 Provide effective leadership and equity • The Mayor and CEO continue to participate in MNCJO board meetings and liaise

with other member councils on numerous matters; • The CEO attended the most recent Regional Cities meeting (virtually); • Bushfire Disaster - Ongoing community support led by Strategy & Growth Division

and Councils Community Recovery Officer. Flood Disaster late March 2021 - Council has established a range of services and initiatives to assist flood-affected residents and businesses, including financial assistance with the waiving of a range of Council fees; establishment of flood outreach centres to provide information, emotional and financial support from a range of charities, Service NSW and Insurance Council of Australia; clean-up assistance.

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Council Service: Economic Development Delivery Program Objective: 1.2.1 Promote Council participation and build linkages in local, state and federal initiatives, forums and opportunities to support Council’s continued planning for the growth of the region

• 10 grant applications submitted for the final quarter of the 2020/21 financial year. Key applications included: $600k Port Macquarie Airport Security Costs support; $50k towards the Development Assessment online portal that all Councils in NSW must use; $90k for ArtWalk Lumiere; $400k for new multi-courts (basketball and netball) and cricket nets for the proposed Rainbow Beach Sporting Fields: $100k towards biosecurity compliance and weeds management; and $162k for Port Macquarie Emergency Operations Centre upgrade.

Council Service: People and Culture Delivery Program Objective: 1.3.4 Manage our workforce to deliver community outcomes

• The Workforce Management Strategy in 2021. Throughout the year Council’s attraction, retention, development, engagement and workplace change programs continued to be delivered in accordance with directorate and business unit plans. Workplace policy and procedure reviews were conducted, topics included: Recruitment, Motor Vehicle Leasing, Sick Leave and Termination & Exit. Workforce planning framework developed and trialled across business units;

• The Work, Health and Safety Strategy was endorsed by the Executive. New WH&S performance metrics are reported to the executive on a monthly basis including hazard reporting and workplace inspections. Early intervention model introduced to manage Workers Compensation claims. Policy development being finalised to support a new Safety management system. The VAULT system was fully implemented in FY21;

• Learning & Development. Significant work undertaken to deliver training to support licences and compliance requirements. Resilience training through Black Dog Institute was made available to all employees.

Delivery Program Objective: 1.3.5 Build an engaged workforce • The work on combining the Organisational Development and Learning and

Development Strategy to create a central People and Culture Development document was put on hold due to significant changes to the Organisational Development role. This role has been moved across to the Transformation team who will review current state and future strategy for growing the Leadership capability across the organisation. The People and Culture Business Partner roles will continue to provide support to leaders until the HR review (taking place June/July 2021) is complete;

• Decision was made by executive to postpone the 2021 Employee Engagement Days due to uncertainty around COVID restrictions. Alternate Employee Engagement/ wellbeing events took place within smaller groups, online through Teams to ensure COVID safe practices;

• Part I (Clarifying) and Part II (Setting Performance Targets and Development Goals) of the Employee Engagement Process Roadshow has been completed across people leaders. Part III of Roadshow (Managing Performance through the EEP) is in development. With the restructure of the People and Culture team, the formation of the Transformation team and the pending HR review, the work on the EEP process has been put on hold. In the short term, people leaders have been encouraged to continue to hold quarterly one on one conversations along with clear goal and expectation setting. The work is continuing within the Learning and Development space to clarify and simplify the process for Personal Development Plans and this process will continue to be reviewed and improved;

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• Decision was made by Executive to postpone the usual Gallup Q12 survey for Feb 2021 and to review the survey platform with a view to selecting a different tool. In March 2021, Culture Amp was engaged to administer an all staff Employee Survey. A baseline survey was launched on 12 July 2021.

Council Service: Digital Technology Delivery Program Objective: 1.4.1 Provide efficient technology and inclusive digital systems that are easy to use and easy to access

• DT completed project as at June 2021 as per the roadmap requirements. There are projects which flow into future years as a result of delivery timing;

• Renewal of Council’s technology infrastructure to provide secure and responsive information communication technology. The procurement per plan for this financial year is on track and rollout will continue into next financial year.

Council Service: Business Improvement Office Delivery Program Objective: 1.4.2 Deliver agreed services at the agreed service level at best value

• The Business Improvement Office (BIO) finalised three service reviews. The appointment of Council’s Chief Executive Officer in early 2021 shifted the direction and expectations of the Business Improvement Office away from Service Review toward supporting the Executive Manager Transformation. In the final months of the 2021 BIO have been supporting the ServicePMH program as well as preliminary planning of tactical initiatives that will form part of the Transformation Roadmap being developed. The remaining reviews will be addressed as part of the Transformation Roadmap.

Council Service: Customer Interactions Delivery Program Objective: 1.4.3 Deliver a customer focused service that provides the community a consistent experience of Council

• Two cross organisational customer improvement programs have been identified as part of the Customer Experience Project. New integration for reporting weeds from the PMHC website into Civica Authority Beach Permits purchased via online app;

• Report on Customer Experience improvement activities was presented to the October 2020 Ordinary Council Meeting. Reporting to CEO and SLT on progress on regular basis;

• A digital communications strategy was designed and will be executed in the next financial year;

• The website continues to be the single source of truth across all our digital channels. The website upgrade project is still ongoing, utilising a mix of focus groups and current website data to inform design and content decisions.

Council Service: Financial Management Delivery Program Objective: 1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information

• All three quarterly budget reviews were submitted and adopted by Council in relation to the 2020-2021 budget. The 2019-2020 Annual Report was also adopted by Council;

• Investment returns have exceeded the benchmark for each month in isolation and for the financial year to date;

• Investment reports have been presented to Council within the required timeframes; • The 2021-2022 annual budget was adopted by Council in June 2021 in accordance

with the required timeframes; • The Long Term Financial Plan was reviewed as part of the development of the 2021-

2022 Operational Plan and Budget.

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Delivery Program Objective: 1.5.2 Use procurement, tendering, purchasing and contract management approaches that are transparent and equitable

• The procurement strategy action items have been completed within the required timeframes;

• Contracts awarded over $150,000 have been captured as required. Council Service: Infrastructure Planning Delivery Program Objective: 1.5.1 Manage Council’s financial assets and provide accurate, timely and reliable information

• Transport Asset Revaluation for Transport assets completed with unqualified sign-off; • Undertaking of the Asset Designed as Constructed automated process system has

been deferred with funding being allocated in the 2021/22 Operational Plan to allow the contracted implementation to be completed. Planning work to ensure timely engagement of the provider is ongoing.

Council Service: Commercial Business Units – Glasshouse Delivery Program Objective: 1.5.3 Develop, manage and maintain Council Business Units through effective commercial management

• Operating revenue down 27% on 2019-20 due to the impact of COVID-19 public health order restrictions. Reduced income offset by a reduction in operating costs;

• The 2020-2022 Glasshouse Strategic Plan was adopted by Council in July 2020 with biannual reports presented to Council in August 2020 and February 2021.

Council Service: Recreation, Property and Buildings Delivery Program Objective: 1.5.3 Develop, manage and maintain Council Business Units through effective commercial management

• Statutory property projects that include land matters are progressing as required; • Commercial Leases (including airport, residential, temporary licences, outdoor dining

and outdoor trading) - 171; and Community Leases - 74.

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Theme 2 – Your Community Life What are we trying to achieve? A healthy, inclusive and vibrant community What will the result be?

• Community hubs that provide access to services and social connections; • A safe, caring and connected community; • A healthy and active community that is supported by recreational infrastructure; • A strong community that is able to identify and address social issues; • Community participation in events, programs, festivals and activities.

How do we know we are progressing?

• Community facilities are established that encourage social activities and interactions; • Community safety initiatives are recognised and supported; • Open spaces, recreational and community facilities are provided for a range of social,

health and wellbeing activities; • The community is supported through a range of programs based on social issues; • A range of community activities, programs and events are supported and

implemented. Council Service: Sports and Recreation Delivery Program Objective: 2.1.1 Support Community Safety initiatives

• Lifeguard patrols ceased at LGA beaches in late April as per the contractual patrol season. However, patrols continue at Town Beach with a year-round service at this location being adopted by Council at their April meeting under a new contract for delivery of lifeguard services;

• The lifeguard education program commenced in term 4 in schools across our LGA. Due to COVID restrictions, the program was delivered via a mix of in classroom and online platforms with in excess of 2,500 students participating in the program.

Council Service: Emergency Management Delivery Program Objective: 2.1.2 Advocate for, support and coordinate emergency services

• Working with Emergency Service units is ongoing as required. LEMC Covid-19 updates reverted to monthly call. Support of Flood Disaster EOC event in March 2021.

Council Service: Compliance Delivery Program Objective: 2.1.3 Conduct regulatory and educational activities, which safeguard public and environmental health, and ensures compliance with planning and building standards

• Monitoring and managing issues to ensure compliance: Activities include: o Building certificate applications assessed; o Food premises inspections; o Approval to operate and Notices of Completions for caravan parks and

manufactured homes; o Fire safety inspections; o Skin penetration premises inspections; o Regulated cooling and heating system inspections; o On-site sewerage management system inspections; o Private swimming pool compliance certificate applications assessed; o Public pools and spa inspections; o Customer requests relating to public health investigated; o Underground and Petroleum Storage System inspections.

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• Monitoring and managing ranger and law enforcement services to ensure compliance including parking, beach patrols, illegal signage, sale of goods on roads, abandoned vehicles, development compliance, building site sediment control and companion animals is ongoing.

• Operation of the Animal Shelter to manage stray and unwanted companion animals. Council Service: Commercial Business Units - Environmental Testing Delivery Program Objective: 2.1.3 Conduct regulatory and educational activities, which safeguard public and environmental health, and ensures compliance with planning and building standards

• Sampling, analysis and reporting of operational and regulatory requests at the Laboratory are being undertaken. 97.3% of finalised reports met the required service standard. All reports for urgent request and non-compliant results were met within the agreed service standard;

• National Association of Testing Authority corporate accreditation maintained. Council Service: Community Delivery Program Objective: 2.2.1 Support and advocate for all community sectors

• Delivered successful Youth Event "Splashfest" in January in Port Macquarie, Laurieton & Wauchope. Planning complete for Zamplify Youth Week Event which was to be held in April however it was moved to July due to the floods. This event was postponed a second time to September due to COVID restrictions. Event date 24 September 2021;

• The Community Grants Program. Two Grant rounds were successfully completed, the first in September 2020 and the second in March 2021. A total of $180,000 was given out to over 50 community groups for a variety of projects to better our community.

Delivery Program Objective: 2.3.1 Ensure access to community facilities and activities: including access to natural environment

• The team in conjunction with other Council staff members delivered the actions in the Disability Inclusion Action Plan (DIAP) 2019 - 2021. The DIAP will be integrated into the new Wellbeing Action Plan for 2021 - 2025 with actions to cover all access issues within our community;

• The team worked through the Community Inclusion Plan to meet the needs of the community. Some of the projects that have been reviewed are Town Green West Play Space and Town Beach Play Space. Work is continuing to be done with community groups to support the design and development of the Creek to Creek pathway, Beach to Beach pathway and other pathway connections identified in the Community Plans;

• A process is underway through the Recreation, Property & Building Services team to potentially lease out Council owned halls that are currently being managed by Section 355 committees. This will ensure a more fair and equitable outcome for the community giving access to all Community groups to hire/lease the halls.

Delivery Program Objective: 2.3.5 Plan and deliver innovative Library Services which cater for new technology and growing population

• Managed to provide a range of online and in person activities. We have had to switch back to online due to the recent closures and have deferred a number of school holiday activities to September.

Delivery Program Objective: 2.3.6 Support a range of inclusive community activities and programs

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• Community Inclusion Plan. Some key actions that have been successfully achieved are the implementation of the Community Inclusion Committee & Aboriginal Advisory Group, new look Community Grants Program, an updated Volunteer program and the acknowledgment of Country added to Council emails signoffs;

• The Community Inclusion Plan has been reviewed and will change to the Wellbeing Action Plan to ensure we meet the needs of the wider community into the future. The Disability Inclusion Action Plan (DIAP) will be incorporated into this plan to give a holistic view of the community;

• Hamilton Green Maintenance and Hamilton Green Enhancement Project. Car park refurbishments have been completed to reduce flooding in the car park. Plumbing issues have been repaired at Rhema due to the tree root damage. Arborists engaged to assess the Camphor Laurel trees to see if they can be removed before more damage is done;

• Supports the Community Drug and Alcohol Team (CDAT) to undertake work in the community;

• Anzac Centenary Local Grants Program. The team have worked with the Rollands Plains and Telegraph Point communities to develop memorials at the community halls. The installation of these memorials has been delayed due to the floods.

Delivery Program Objective: 2.4.1 Work with the community to identify and address community needs, to inform Council processes, services and projects

• The Graffiti Blasters program has continued through 2021 to tackle the graffiti problem in the community. New volunteers have been recruited however formal training has been delayed until late July 2021 due to floods & COVID. Household Graffiti Packs were purchased for residents to clean graffiti in their own neighbourhoods. Investigations are continuing into a new reporting app with our GIS section;

• Youth involvement in Council - Discussions are under way with Headspace Youth Group and the Youth hub on how we can utilise them to help with getting a youth voice within Council:

o Delivered successful Youth Event "Splashfest" in January in Port Macquarie, Laurieton & Wauchope;

o Planning complete for Zamplify Youth Week Event which was to be held in April however it was moved to July due to the floods. This event was postponed a second time to September due to COVID restrictions. Event date 24 September 2021;

• Supporting and developing a connected community: o Council volunteering is currently being reviewed with a new Volunteering

Program coming later in 2021. With this new program will come training for volunteers and Council staff such as Graffiti Removal Training and Work Health & Safety;

o The Community Directory is now up on the website listing a wide range of not-for-profit organisations across the Local Government Area. It has been used for e-newsletters promoting community grants and volunteering opportunities;

o Reviewed the current volunteer program and policy with a new program to be delivered in the second half of 2021 utilising volunteers for Council managed projects;

• Supporting and developing a diverse community: o Acknowledgement via Council communications to celebrate Reconciliation

Week & NAIDOC Week. Financial support was also given to community groups to deliver their own NAIDOC celebrations, however due to the floods these have been postponed until a later date. Art Mural project on the Council

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building was also installed for NAIDOC Week, and a morning tea was held with key members of the Aboriginal community for National Sorry day;

o Due to COVID and the floods, Seniors Week looked different this year with an Online Expo promoting business with services that are of benefit to seniors in the community;

o The Community Inclusion Committee has been established with the first meeting held in late February 2021. An Expression of Interest went out in April 2021 calling for additional members however no applications were received. The Committee will continue with the current membership;

o The Aboriginal Advisory Group membership was endorsed by Council in June 2021 with the first meeting to be help in late July 2021. The first action in the Charter of this group is to review and develop Council's Reconciliation Action Plan;

• Supporting and developing a resilient community: o Significant support was provided to the community after the devastating

floods earlier this year. Three Flood Outreach Centres were established along with an Outreach program and community meetings. The PMH Cares program was also established with ten volunteers working within their local neighbourhoods supporting other residents;

o Through the flood emergency and the establishment of the flood outreach centres, we worked collaboratively with multiple agencies to support the community including Service NSW, Services Australia, Legal Aid, Red Cross, Liberty, Food Bank, Rotary, Salvation Army, St Vincent, DPIE. LLC, Givit, Headscape and Health;

o Key engagement has been undertaken to inform our new Housing Strategy. This included key stakeholders from service groups and providers of safe spaces and services;

• Supporting and developing a liveable community: o Some of the projects that have been reviewed are Town Green West Play

Space and Town Beach Play Space. Continuing work is being done with community groups to support the design and development of the Creek to Creek pathway, Beach to Beach pathway and other pathway connections that were included in the Community Plans;

o The team has worked with the community on Community Plans and the actions within the plans to create more liveable spaces;

• Implement Council’s Working Together Framework: o The team continued to work to the Education Framework and work on the

annual plan finalising projects including: - Waste: Construction and Demolition presentations, Litter campaign, Plastic Free July/Food Smart; - Roads: Shared pathway project, National Road safety, Caravan safety, Double demerits, Fatality Free Friday; - Water: Finalising Integrated Water Cycle Management.

Council Service: Recreation, Property and Buildings Delivery Program Objective: 2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle

• The overall Sporting Facility Renewals program is on target as follows: o Vince Inmon Sporting Fields: Multi Year project. Design commenced; o Vince Inmon Sporting Fields Amenities: Project complete; o Lank Bain Sports Ground: Project complete; o Port Macquarie Regional Sports Stadium: Planning commenced; o Sporting Infrastructure Renewals: Planning commenced; o Charlie Watt Lighting & Drainage: Project complete;

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o Oxley Oval Lighting: Project complete; o Blackbutt Park: Project complete; o Kendall Sports Ground: Project complete;

• Regional Master Planning for recreational facilities include: o Bain Park Master Planning is complete.

Delivery Program Objective: 2.3.3 Develop and implement management of operational and maintenance programs for open space, recreational and community facilities

• Undertake maintenance programs for parks, reserves, sporting fields and beaches across the local government area includes:

o Mowing parks and reserves across the LGA; o Sports field preparation and maintenance of Winter sports field user groups; o Mowing of all cemeteries, also for Mother’s day; o Garden maintenance in the Port Macquarie CBD area including pruning,

weed treatment and mulching; o Formal inspection of all playgrounds with required maintenance and repairs; o Cleaning of bin hides and bubblers across the local government area; o Storm damage and clean up following extensive rainfall and storms during

March, including removal of significant flood debris at the majority of our beaches and several high profile reserves. This continued on into April and May for some locations.

• Scheduled and reactive maintenance programs of all Council-owned buildings is ongoing;

• Building rectification works undertaken in line with Council Asset Management plans; • All four aquatic facilities are open to the public and are being monitored in

accordance with the contractual requirements. All facilities are continuing to operate in accordance with NSW Government COVID-19 restrictions;

• Park furniture renewals, including the donated seat program has project 95% complete;

• The overall Playground Replacement program replacement is 95% complete as follows:

o Bonny Hills Community Hall Reserve Design complete; o John Dick Reserve Design complete; o Narran Park King Creek Design complete; o Rocks Ferry Reserve Project complete; o Blair Reserve Project complete; o Town Beach Park Project complete.

• Recreational walkway replacement program: o Town beach to Town Beach North Replacement Pathways - project deferred

to future OP; o Kooloonbung Creek Boardwalk Replacement - construction complete; o North Haven to Bonny Hills Walkway - Construction complete; o Sandhurst Reserve - Construction complete; o Blair Reserve - complete; o Harry's Lookout - complete.

• The Maintenance Program for boat ramps, wharves and jetties is ongoing in accordance with approved maintenance and schedule;

• The Maintenance Program for beaches is ongoing including: o Beach accesses maintained and cleaned as required; o Detailed beach grooming undertaken at all high profile beaches; o Repairs at Lighthouse beach 4 wheel drive access during March due to Storm

Damage; o Comprehensive removal of flood debris from Town Beach, Oxley Beach and

Lighthouse beach due to ongoing flood debris still washing up/in;

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o Upgrade of pathway at LHB Camel access due to stormwater runoff issues; o Signs inspected, repaired and replaced as required.

• Public Amenities Renewals Program: o Pilot Beach Amenities - completed and are operational as of 23/12/20; o Blair Park Amenities - consultation is required prior to ordering these

amenities, installation has been programmed; • Thrumster Sports Fields detailed design and approvals - This is a multi-year project

initiated in 2017-2018 financial year. Detailed design engagement was awarded in October 2020 and expected to continue until March 2022.

Delivery Program Objective: 2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities

• Port Macquarie Coastal Walk upgrade. Project works included completion of Charlie Uptin Walk, Doctors Walk and Kenny Walk sections of the Coastal Walk;

• Town Centre Master Plan improvements: o Environmental approvals achieved; o Licence offer achieved; o Project handed over to Infrastructure Delivery for construction.

• Port Macquarie Pool design finalisation This project has been delayed due to extensive community consultation that was undertaken to determine the preferred location of the Pool. A contract for the first design stage of the project (strategic design and business case) was awarded in Dec 2020. This is a multi year project;

• Lake Cathie Foreshore Reserve - Master Plan implementation - Construction of Skate Facility. Design and construct tender was awarded and construction completed in April 2021;

• Rainbow Beach Sports Fields - Design of the sports fields underway by outsourced consultancy with construction commencing 2021/22FY;

• Red Ochre Park has construction is complete; • Ruins Way Park - project complete; • Rainbow Beach Reserve - Project planning commenced with scope to be defined.

Works to be completed by last quarter 2022; • Camden Haven Surf Club Building - Project delayed in commencement due to

resourcing. Awaiting update of user requirements guide by Camden Haven Surf Life Saving Club (CHSLSC). RFQ to appoint consultant has been prepared and will be advertised following consultation with CHSLSC. Project completion expected 31 December 2021;

• Town Green West Reserve upgrades - Construction works completed in Dec 2020 ahead of the summer holiday season;

• Accessible Ramp and Viewing Platform at Tacking Point Lighthouse has project planning commenced and targeting completion June 2021;

• Jabiru Reserve fish cleaning table is complete;

Council Service: Cultural Development Delivery Program Objective: 2.5.1 Support cultural activities within the community

• Implementation of actions from the Cultural Plan. Highlights included: o Delivery of the 2021 Bicentenary Event Program; o Artwalk event delivery; o Development and delivery of Wakula, a new cultural tourism attraction in the

Port CBD; o Establishment of community cultural grants program; o Delivery of a professional development program for local creatives; o Completion of Public Art audit and maintenance report.

• New Cultural Plan Development.

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o The new Draft Cultural Plan was exhibited during May 2021 with a number of submissions received. Staff are working with the Cultural Steering Group reviewing and considering feedback. The final draft Cultural Plan will be presented to the 4 August Council meeting for adoption;

• Heritage Local Assistance Fund: o The final round of Heritage Grants closed in April 2021 with two successful

submissions. Due to a change to NSW Heritage guidelines, the 2020-2021 Heritage Round 2 will be the final opportunity to apply for the Small Heritage Grants Program through Council.

Theme 3 – Your Business and Industry What are we trying to achieve? The Port Macquarie-Hastings region is a successful place that has vibrant, diversified and resilient regional economy for people to live, learn, work, play and invest What will the result be?

• A strong economy that fosters a culture supportive of business and ensures economic development of the region;

• Townships, villages and business precincts that are vibrant commercial, tourism, recreational and/or community hubs;

• A region that attracts investment; • Partnerships that maximise economic return and create an efficient and effective

business environment; How do we know we are progressing?

• There is growth and development of new industries and business; • Tourism and major events contribute to increased economic activity; • There are greater opportunities for investment across the region; • Council is recognised for its role in fostering partnerships that contribute to business

and industry growth. Council Service: Economic Development Delivery Program Objective: 3.1.1 Assist the growth of local business and industry, ensuring this is a central consideration of Council activities

• Actions from the Economic Development Strategy implemented, with twice-yearly report to Council adopted in May 2021. Additional activities also undertaken to support local business and industry in response to COVID-19 and 2021 Flood event;

• The Economic Development Strategy Review and Phase 1 of the development of a new Economic Development Strategy has been completed with Economic Development Discussion Paper released for community engagement. Draft Economic Development Strategy drafting is in progress with the draft to be presented to new Council in late 2021.

Delivery Program Objective: 3.1.3 Implement Major Events Strategy

• Work on priority objectives in the event action plan is progressing. This includes a recent focus on reviewing how Council's community events are delivered in an inclusive way, which reflects the desires of our community as well as engages and connects the wider community. There has been a strong focus on educating our event owners on the importance of high quality community engagement;

• Council supported eight major events during the April - June 2021 quarter. These events resulted in a combined economic impact of approximately $2.2 million for our community:

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o Traditionally IRONMAN, which has the largest economic impact of our sponsorship portfolio, is held in May. It was postponed to September due to the local flood impact;

o The Flamin' Dragons Boat regatta was also forced to postpone to 2023 after the destruction of Rocks Ferry Reserve where their event is to be staged.;

o The Event Sponsorship Program has had a name change, to better align with phrases that convey the intent of this sponsorship program. Now called, the Major Events Marketing Grant. The next round of funding opens early Sept. 2021.

Delivery Program Objective: 3.1.4 Implement the Destination Management Plan • Campaign activity concluded on 30 June:

o Since 1 January 2021, there has been a total of 337,734 visits and 58,998 Clicks. Of this, 116,440 (34.5 %) visits and 19,622 (33.3 %) Clicks can be directly attributed to media activity;

o Ongoing Industry communications increased in response to the flood and ongoing COVID restrictions;

o Ongoing Destination PR Program delivery - highlights include a group famil including titles such as Escape, The West Australian and New Zealand Herald;

• Visits to the destination website increased year on year by 37.44%. This represents an increase in users from 386,813 for the FY 2019-20 to 531,620 for the FY 2020-21;

• Greater Port Macquarie Brand Review. The project is well progressed with the Draft Strategy being presented to Councillors and stakeholders in July. The next stage focused on the development of the brand look and feel and brand guidelines. This will complete the project;

• Public Art, Audit and Maintenance. Public Art audit up to date with maintenance to be undertaken on prioritised sites during 2021-2022.

Delivery Program Objective: 3.4.3 Encourage innovation that will support our growth as a regional city including smart community technology

• Smart Community Roadmap adopted by Council in October 2020. Consideration and integration of opportunities being pursued in new strategies and projects across the organisation on an ongoing basis.

Council Service: Development Assessment Delivery Program Objective 3.1.2 Optimise the use of appropriately zoned land for business uses

• The amended Local Environment Plan (LEP) enabling the development of a proposed business and technology park near the Port Macquarie Airport was published on the NSW Legislation website on 10 September 2020;

• Report on the status of site specific Planning Proposal requests to amend the Local Environmental Plan was presented to Council in June 2021. Next report to Council anticipated in December 2021.

Council Service: Commercial Business Units - Airport Delivery Program Objective: 3.3.1 Develop, manage and maintain Port Macquarie Airport as a key component of the regional transport network and continue to grow the airport’s contribution to the regional economy

• PMQ Airport Master Plan - multi-year projects: o Parallel Taxiway and General Aviation pavement renewal - Final design

substantially complete; o Environmental Impact Assessment (EIS) and DA submitted for assessment in

March 2021;

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o Airport Weather Station (AWS) relocated in October 2020; o Biodiversity Certification Agreement - implementation continuing post

approval; o Australian Government Environment Protection and Biodiversity Conservation

Act 1999 (EPBC Act) Referral - approved November 2020; o Airport Business and Technology Park - Local Environmental Plan (LEP)

rezoning and Development Control Plan (DCP) approved in September 2020. • Operating and maintaining the Port Macquarie Airport in accordance with regulatory

and safety requirements: o All inspections carried out in accordance with regulatory requirements; o Hangar maintenance undertaken as required; o Airport Operations Manual and Transport Security Program updated

progressively throughout the year as required; o New security screening equipment installed and operational in February

2021. Theme 4 – Your Natural and Built Environment What are we trying to achieve? A connected, sustainable, accessible community and environment that is protected now and into the future. What will the result be?

• Effective management and maintenance of essential water, waste and sewer infrastructure;

• A community that is prepared for natural events and climate change; • Sustainable and environmentally sensitive development outcomes that consider the

impact to the natural environment; • Accessible transport network for our communities; • Infrastructure provision and maintenance that meets community expectations and

needs; • Well planned communities that are linked to encourage and manage growth; • Accessible and protected waterways, foreshores, beaches and bushlands; • An environment that is protected and conserved for future generations; • Renewable energy options that are understood and accessible by the community.

How do we know we are progressing?

• We have water, waste, and sewer systems that are efficient, maintained and environmentally compliant;

• Consideration, is given to climate change impacts and potential mitigation; • Programs are implemented to support, the condition of the natural environment; • The road and transport network is well planned and maintained; • The transport network, recreational facilities, and open spaces, reflect community

priorities; • Coordinated urban development is, well planned to meet projected population

growth; • We successfully preserve local flora and fauna; • Renewable energy options are promoted.

Council Service: Water Supply Delivery Program Objective: 4.1.1 Plan, investigate, design and construct water supply assets ensuring health, safety, environmental protection and security of supply for the future growth of the region

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• Construction planning for the Sancrox Reservoir to Area 13 - The design phase for this project is complete however; the project has been placed on hold pending a development application for a new service centre. These works are now expected to be complete in 2021-2022;

• Installation of new water supply services to residential and business premises to cater for new development is ongoing;

• Thrumster reclaimed water interim supply - Construction continuing via contract and are due for completion in Q1/Q2 2021-2022 FY including interim recycled water reservoir and interconnection mains;

• Construction of a water main between Sancrox Reservoir and Wauchope was completed in November 2020;

• Construction of the Southern Arm Trunk Main (DN750) - Pacific Hwy to Bonny Hills - Approvals given to progress project following NPWS approval. Works will span multiple FY's;

• Designs for the Water Treatment/Filtration Plant at Cowarra Dam - Project on track Scoping study for the works has been finalised by Public Works with a peer review by Hunter H2O currently now underway. Next stage of the project expected to be a concept design and environmental approvals pathway assessment which will span across multiple financial years;

• Preconstruction work for the Trunk Main from Bonny Hills to Kew (Area 12) Reservoir - Project initiation and planning works continued during this reporting period. The design phase of this project will continue into 2021-2022 financial year;

• Marbuk motorised water main valve relocation - Contractors quoting for works; • Preconstruction works for Granite Street Reservoir rehabilitation/renewal - Currently

under review. This action is pending completion of OP action 4.1.1.26 and may need to be deferred to outer years;

• Preconstruction works for Widderson Street Reservoir roof replacement - This project was moved to the 21/22 Operational Plan with the project schedule updated in conjunction;

• Telemetry Microwave link replacement - This project will be completed next financial year;

• Wauchope Water Treatment Plant upgrade. This emergency water supply security project has continued in the construction phase during the reporting period. The bulk water supply chlorination project has been added to the scope of these works and will continue into the 21/22 FY.

Delivery Program Objective: 4.1.2 Develop and implement annual maintenance and preventative works program for water supply assets

• Renewal of water asset for live water mains, water meters and switchboards are being carried out as required;

• Replacement of Water Treatment Plant electrical and mechanical assets is programmed and undertaken as required.

Delivery Program Objective: 4.8.1 Ensure all Council operations comply with environmental standards and regulations

• Operating and maintaining water treatment plants in accordance with adopted maintenance programs is being undertaken;

• Operating the water supply network to ensure public health and safety is being undertaken;

• Operating and maintaining storage dams in accordance within the set guidelines is being undertaken.

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Council Service: Sewerage Delivery Program Objective: 4.1.3 Plan, investigate, design and construct sewerage assets ensuring health, safety, environmental protection and the future growth of the region

• Construction of the Port Macquarie Sewer rising main was completed in December 2020;

• Small Towns Sewerage Scheme. This project continues from previous FY's. Ledonne were engaged to undertake the works in August 2018 Construction completion reached;

• Construction of Area 14 reclaimed Inlet trunk main Bonny Hills complete; • Port Macquarie Sewer Treatment Plant inlet replacement works are ongoing; • Integrated Water Cycle Management Strategy. Further delays have been incurred

due to anomalies and additional reviews required for modelling and proposed scenarios. Updated modelling complete, awaiting analysis from Public Works to lead into draft strategy documents. Expected on track for delivery in Financial Year 21/22;

• Preconstruction works for upgrading Lake Innes Sewerage Pump Station 71. Project is on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial year;

• Wauchope Waste Water Treatment Plant Inlet rationalisation works. A variation to the EPL project deadlines has been successful so this project is currently on track;

• Telemetry Radio replacement at Wauchope and Kew. RFQ document preparation is underway and expected completion for approval mid next month;

• Port Macquarie Sewer Pump Station 13 catchment relining works in ongoing; • Preconstruction works for Port Macquarie Pump Station 21 refurbishment. Project is

on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial year;

• Preconstruction works for Camden Haven Pump Station 2 refurbishment. Project is on track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial year;

• Upgrades for Sewer Pump Station 7,8 and 9 at Kew/Kendall - planning complete; • Preconstruction works for Port Macquarie Sewerage Pump Station 18. Project is on

track against revised milestones. Project initiation and planning works completed during this reporting period. The design phase of this project is expected to continue into 2021-2022 financial year.

Delivery Program Objective: 4.1.4 Develop and implement annual maintenance and preventative works program for sewerage assets

• Programmed replacement of sewer pumps and electrical switchboards at sewage pump stations - Asset renewal being undertaken as required;

• Sewer assets replacement and maintenance programs for sewer rehabilitation and realigning works - Contractors engaged.

Delivery Program Objective: 4.7.1 Promote renewable energy outcomes within Council

• Installation of Solar Panels at Port Macquarie Sewerage Treatment Plant. It is a multiyear project. The design is complete and the installation will form part of the 2021-22 OP;

• Installation of Solar Panels at Wauchope Water Treatment Plant. It is a multiyear project. The design is complete and the installation will form part of the 2021-22 OP.

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Delivery Program Objective: 4.8.1 Ensure all Council operations comply with environmental standards and regulations

• Operating and maintaining sewerage treatment plants in accordance with environmental licences, adopted maintenance programs and safety requirements is being undertaken;

• Operating the sewerage network to ensure public health and safety is being undertaken with all defects identified through waste trade inspections undertaken and complaints/requests dealt with in line with service standards.

Council Service: Stormwater and Drainage Delivery Program Objective: 4.1.5 Work towards planning, investigation, design, construction of stormwater assets

• Stormwater detention facility designs for Black Swan Terrace. Project plan endorsed and design engagement ongoing during this reporting period. This project is expected to be a multi year project due to land acquisition requirements;

• Stormwater Remediation measures identified in the Westport Stormwater Management Plan including Gordon Street to Buller Street Port Macquarie works. Project planning underway. Project completion expected early 21/22 FY;

• Stormwater remediation works at Panorama Drive Bonny Hills. Project planning underway. Project completion expected early 21/22 FY;

• Stormwater remediation works at 10 Dilladerry Cres complete. Delivery Program Objective: 4.1.6 Develop and implement annual maintenance and renewal programs for stormwater assets

• Annual canal maintenance for Settlement Shores and Broadwater canals are ongoing in accordance with the rolling priority program;

• The 2020-2021 Stormwater Renewal Program was achieved with the following works completed. Stormwater Relining: Alma St, North Haven Short St, Port Macquarie Graham St, Kendall Ocean Dr, North Haven;

• Stormwater Maintenance Program. Works delivered on budget. Works schedule based on inspections and assessment criteria from Council's road and stormwater risk rating and road hierarchy systems;

• Condition ratings of stormwater assets via CCTV inspections. Works delivered on budget. Works schedule based on inspections and assessment criteria from Council's road and stormwater risk rating and road hierarchy systems;

• Development of Urban Stormwater Catchment Management Plans for 62 sub-catchments. This project has been re-scoped to allow for inclusion of catchment analysis to include for sewer issues in conjunction with stormwater. The project charter is currently being redeveloped with a project officer assigned to manage this project.

Service: Waste Management Delivery Program Objective: 4.1.7 Develop and implement effective waste management strategies

• Effective recycling and recovery of domestic and organic waste through the Material Recovery Facility is continuing as required;

• Recovery (recycling) of domestic waste through Material Recovery Facility (MRF) continuing as required;

• Recovery of domestic waste through Organic Recovery Facility (ORF) continuing. Carbon credit data captured as required;

• Waste Transfer Stations operations undertaken in accordance with regulatory requirements. Significant response provided to support the clean up of flood damaged waste across the LGA;

• Illegal dumping and clean-up programs undertaken as required;

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• Multi Dwelling Organics Recovery project to be completed by 30 June 2021; • Better Waste and Recycling" Initiatives - Identified waste education projects

continuing; • Upgrade and expansion approvals for Cairncross Waste Depot - Cairncross landfill

expansion construction works commenced in January 2021; • The current Waste Strategy actions are being delivered as required. The Waste

Strategy is expected to be reviewed in 2021-2022 following the release of the new NSW 20 year Waste Strategy (published in June 2021);

• Efficient waste collection services delivered as required. Additional services provided in support of clean up of flood damaged waste;

• Waste education and marketing campaigns Waste education campaigns delivered as required in support of Council's Waste Strategy and services.

Council Service: Natural Resource Management Delivery Program Objective: 4.2.1 Develop and implement Coastal, Estuary, Floodplain, and Bushfire Management Plans

• The annual Bushfire Risk Mitigation program is 90% delivered; • Implementation of the Flying Fox Management Plan is ongoing with actions including:

o Meetings with community delivered online; o Completed education activities as per the Camp Management Plan; o Incident protocols completed by NSW State Government; o Alternative habitat investigations completed and addressed in Community

updates and Council Reports; o Quarterly census x 4 completed; o Sprinkler system successfully handed over to on ground operations team;

• Investigation of floodplain mitigation measures and strategies to reduce flood risk in the Hibbard Precinct Catchment. DPIE funding not available until FY22/23. Project will proceed without DPIE funding in 21/22;

• Development of environmental program of works to ensure compliance to Airport biocertification. Completed contracts for 20/21. Ongoing maintenance into perpetuity;

• Investigations of appropriate floodplain mitigation measures and strategies to reduce flood risk in the Wrights and Yarranabee Creeks. Works to commence Q1 21/22 - budget allocated;

• North Brother Draft Floodplain Risk Management Study and Plan were reported to and endorsed at the April 2021 Ordinary Council Meeting. The Council also resolved to delay the public exhibition of the Draft Study and Plan until September 2021 to ensure that the exhibition period did not clash with the ongoing Flood Recovery efforts occurring at that time;

• Preparatory work for a new stormwater system at Illaroo Road has been completed; • Community consultation regarding funding model options for Illaroo revetment wall.

Final community engagement report completed in April 2021 and reported to Council. New project to be commenced in 21/22;

• Development of a Coastal Management Program for Lake Cathie. Completed - adoption of Scoping Study by Council in May 2021.

Delivery Program Objective: 4.6.1 Develop and implement a range of programs for the environmental management of lands within the local government area

• Strategic Biosecurity (Weed Management) Program to restore and conserve that natural environment is ongoing with actions including: o 1892km pathways completed; o 123 urban properties inspections undertaken; o 335 high risk site inspection undertaken; o Delayed due to adverse weather. 2,062km of roads inspected and treated as at

24/6/21;

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o Delayed due to adverse weather and flooding. 143 rural/semi-rural property inspections undertaken;

o 680ha have been inspected and treated for priority weeds; • Implementation of the Bushland Regeneration Management Program. All Council

reserves are mapped to determine the ecological value based on benefits and constraints;

• Educational material delivered via correspondence and conversations regarding different legislative requirements, including civil advice letters, Local Land Services, Office of Environment and Heritage jurisdiction, meetings with contractors and residents regarding Development Control Plan provisions and application process;

• A road strike map identifying Koala Road strike hotspots has been produced in line with the Koala Population Recovery Strategy;

• Work is ongoing to build a Natural Resources asset and maintenance register; • Partridge Creek Acid Sulphate Soils Wetland Management. 12 site inspections of

weir conducted each year; • Implementation of actions from the Ecological Restoration report is ongoing; • Wild deer management is ongoing and has included culling of deer at the Port

Macquarie Dam on four occasions, culling of 18 deer this financial year. Additional traps have been erected. Management plan is finalised;

• Coastal Vegetation State Environmental Planning Policy mapping is completed. Initial works were undertaken by NSW Government. Council is awaiting results.

Delivery Program Objective: 4.8.2 Increase community awareness and enable access to the natural environment

• Delivering bushfire preparedness and planning programs to the community is ongoing.

Delivery Program Objective: 4.8.3 Promote Biodiversity Programs

• Implementation of identified actions from the Biodiversity Strategy - Koala Recovery Strategy, Flying Fox Camp Management Plan, Ecological Restoration report, MNC Feral Deer Strategy. Completed as per other operational goals.

Council Service: Development Assessment Delivery Program Objective: 4.3.1 Undertake transparent and efficient development assessment in accordance with relevant legislation

• Development Assessment, Building Certification and Subdivision Certification activities undertaken in accordance with legislation with the number of applications and processing times as follows: Determined applications for April to June 2021 quarter:

o 282 Development Applications with an average processing time of 46 days; o 40 Modifications with an average processing time of 37 days; o 121 Building Construction Certificates with an average processing time of 18

days; o 16 Complying Development Certificates with an average processing time of

25 days; Annually determined applications: o 1184 Development Applications with an average processing time of 47 days; o 93 Modifications with an average processing time of 36 days; o 514 Building Construction Certificates with an average processing time of 14

days; o 65 Complying Development Certificates with an average processing time of

21 days; • No legal appeals have been received during the April to June 2021 quarter Annual.

No legal appeals have been received during the July to June period.

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Council Service: Roads, Bridges and Transport Delivery Program Objective: 4.4.1 Plan, investigate, design and construct transport assets which address pedestrians, cyclist and vehicular needs to cater for the future growth of the region

• Development of the Regional Integrated Transport Strategy is ongoing. This is a multi year project. Development of the strategy and background studies including engagement with State Agencies has commenced. In the 2021-22 OP, engagement with the community and presentation of the draft report to Council will be delivered;

• A number of sections of path have already been constructed (including Burrawan and Ackroyd streets) with the remainder (excluding Gordon and Widderson St) to be complete before the end of financial year;

• Detailed designs for dual lanes on Lake Road from Jindalee to Fernhill intersections and Chestnut Road to Ocean Drive. Project complete. The project was delivered behind the original schedule due to an increase in scope. Construction of the works is now pending allocation of budget in future financial years;

• Dunbogan Bridge - Reid Street - undertake substructure rehabilitation (Multi-year project). Project practically complete with final invoices expected to be received in July. Pedestrian Balustrade Rail (PBR) replacement for the Dunbogan Bridge delivery was completed;

• Kindee Bridge structural repairs and bridge replacement optioneering is continuing. Community consultation regarding future replacement options planning undertaken in February 2021 and March 2021. The presentation of the preferred option was provided to Council this quarter and will be used to inform future design of the bridge replacement;

• Corridor planning - Kendall Road - Ocean Drive - Hastings River Drive. Seeking 2nd round of community and stakeholder consultation for feedback on strategy proposals;

• The 2020-21 Road Rehabilitation and Resealing Program consisted of the following completed works:

Road Reconstruction or Road Rehabilitation: − Denham St, Port Macquarie; − Ballina Cr, Port Macquarie; − Herschell St, Port Macquarie; − Albert Cct, Port Macquarie; − Hay St, Port Macquarie; − Hayward St, Port Macquarie; − Short St, Port Macquarie; − Acacia Ave, Port Macquarie; − Karungi Cres, Port Macquarie; − Chestnut Rd, Port Macquarie; − Belah Rd, Port Macquarie; − Jindalee Rd, Port Macquarie; − Comboyne Rd, Comboyne (Township to Stennets); − Toorak Ct, Port Macquarie; Road Resealing: − Lighthouse Beach Local Streets, Port Macquarie; − Greenmeadows Local Streets, Port Macquarie; − Bangalay Dr, Port Macquarie; − Widderson St, Port Macquarie;

The following works were deferred into 21-22 works program due to reasons outlined below. Road Reconstruction or Road Rehabilitation:

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− Highfields Cct, Port Macquarie (dependent on completion of local development - deferred until October 2021);

− Blackbutt Rd, Port Macquarie (completed in early July 2021); − Pembrooke Rd, Pembrooke (dependent on resources - commencement in

late July/early August 2021); Road Reseals: − Comboyne Local Streets, Comboyne (deferred to 21-22 due to cold

temperature and excessive rain); − Kindee Rd, Kindee (deferred to 21-22 due to cold temperature and

excessive rain); − Resealing of Comboyne local roads and Kindee Rd was deferred due to

cold temperature, excessive rain and the effects of flooding. • Sealed road network condition survey. This project was expected to commence in

early 2021 however commencement delayed due to competing priorities. It is expected this project will commence in September 2021 with completion by early 2022;

• Ocean Drive duplication - Matthew Flinders Drive to Greenmeadows. MOU signed following TfNSW concurrence. The remaining detailed design elements are now being finalised prior to progressing to the procurement phase for construction. This is expected to occur in 21/22FY;

• Designs and investigations for Gordon Street pavement reconstruction and service relocations. Design project complete. Construction planning commencing;

• Installation of new bus shelters across the region as per the Community Passenger Transport Infrastructure Grant Scheme. Bus Shelter installation ongoing since last reporting period. Shelters delayed due to flooding;

• Beach to Beach shared path project at Camden Haven. Final section of D9 path installation is now complete;

• Bago Road rehabilitation (Milligans Road to Blue Water Cres) complete; • Koala Street upgrade. Concept designs completed with final reviews being

undertaken and completion reports generated. Concept designs to be used to inform future works;

• Scrubby Creek Bridge has detailed design complete; • The Transport Network Improvement Planning Project has continued in 2020-2021.

Traffic modelling is progressing with the analysis of the current network conditions and effects of committed road upgrades in combination with future land use and associated traffic generation for the future 2030 and 2040 scenarios. The project continues to collaborate with TfNSW's Oxley Highway Corridor traffic modelling activates;

• Ocean Drive shared pathway project (Brotherglen Drive to Sirius Drive Lakewood) complete;

• Boundary Street Upgrade. Detailed design contract awarded. Design works progressing. Design and investigations will be ongoing into the 2021-2022 financial year based on consultant’s program;

• Bril-Bril Road Sealing investigations and concept design. Project has been placed on hold;

• School to School shared path. Project planning has commenced. Some funds may be carried over into the 2021-2022 financial year;

• Gordon Street upgrade - Construction commenced in early April 2021. Construction tender advertised during Dec 2020, Feb 2021 contract award. construction underway. Project will carry over into 21/22 FY with additional funds to be allocated to allow completion of the project;

• Bago Road rehabilitation - Stage 3 - Bluewater Cres to Cameron Street. Project on track for completion prior to end of FY. Construction commenced in Dec 2020 ahead

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of program due to contractor availability. Wet weather and flooding have impacted the completion of this project. Additional scope has also been added. The project is scheduled for completion during this reporting period;

• Lake Cathie Bridge (Ocean Drive). Investigations progressed throughout last quarter though updates expected in early 2021/22;

• Limeburners Bridge (Shoreline Drive). Investigations progressed throughout last quarter though updates expected in 2021/22;

• Thompson Bridge replacement has construction completed January 2021; • Detailed traffic analysis of the Sancrox/Thrumster/Fernbank growth area to identify

high priority works. The charter is currently being reviewed with an appropriate procurement plan being developed in the first quarter of 2021/22, and potentially the RFQ being put to market later this quarter;

• Slipping of Hibbard Ferry. Slipping program completed and Hibbard Ferry back in service 12/06/21;

• Bago Road Rehabilitation - Stage 1- finalisation of Milligans Road resurfacing is complete;

• Design and construction of the Pappinbarra Bridge Replacement. The design phase of this project will continue for the remainder of the 2020-2021 financial year. The construction phase of this project is expected to commence in 2021-2022 financial year;

• Review of the Car Parking Strategy. The preferred contractor has now been determined and is to be engaged in July 2021, with the current program for completion in January 2022;

• Bulli Creek Bridge replacement - finalising easements is complete; • Wauchope CBD Pedestrian Redesign - All Stages. The Wauchope CDB upgrade

works are complete and open to the public. This was a multiyear project. Delivery Program Objective: 4.4.2 Develop and implement annual maintenance and renewal programs for transport assets

• The annual unseal road maintenance program including resheeting, grading, drainage and vegetation and rural roadside vegetation clearing is ongoing in accordance with adopted program;

• The annual sealed road maintenance program including resurfacing, jet patching, heavy patching and installation of roadside furnishings is ongoing in accordance with adopted program;

• The annual bridges and culverts maintenance and repair program including inspections, monitoring and bridge repair works is ongoing in accordance with adopted program;

• Reactive maintenance for Koala Food Trees and Koala Fencing on Link Road (Ocean Drive) is ongoing in accordance with adopted program;

• The annual Bridgeworks and Road Rehabilitation Program, that includes regular bridge and geotechnical road pavement tests has investigations and inspections in preparation for future programs;

• Renewal and repair of timber bridges includes the following projects • The 2020-21 Bridgeworks Programme included:

Planning Phase: o Stoney Creek Bridge, Pembrooke Rd (bridge destroyed during March Flood

Disaster); o Cowal Creek Bridge, Cowal Creek Rd (bridge destroyed during March Flood

Disaster); o Black Creek Bridge, Lorne Logans Crossing Bridge; o Kendall (damaged sustained during March Flood Disaster - road closed and

likely to wait until major project is initiated);

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o Bril Bril Bridge, Rollands Plains (deferred to 21-22 due to delays in procurement, resourcing and Flood response);

o Roods Bridge, Bellangry (funded externally and will be handled by Project Delivery);

o Donkins Flat Bridge, Comboyne (funded externally and will be handled by Project Delivery);

o Old School Bridge, Herons Creek (funded externally and will be handled by Project Delivery);

o Kindee Bridge, Kindee - Stage 3 Pile strengthening (deferred to 21-22 due to engineering resource constraints);

Bridge reconstruction and major works completed in 20-21 were: o Kindee Bridge, Kindee - Stage 2 complete; o Foxes Bridge, Rollands Plains - complete; o Flanagans Bridge, Pappinbarra - complete; o Tipperary Bridge, Lorne - complete; o Thompsons Bridge, Rollands Plains - underway.

Delivery Program Objective: 4.4.3 Develop and implement traffic and road safety programs

• Installation and maintenance of street lights in accordance with identified priorities ongoing.

Council Service: Community Delivery Program Objective: 4.4.3 Develop and implement traffic and road safety programs

• The annual roads plan has been achieved with finalisation of many set projects: National Rad Safety week/Yellow Ribbon Relay; Shared Pathways; Caravan safety. Other programs are ongoing and are built on over time. This quarter included focus on Double demerits; Fatality free Friday; Safety in School zones. Continued relationship with external bodies maintained include TfNSW, Police and local schools.

Council Service: Strategy Delivery Program Objective: 4.5.1 Carry out strategic planning to manage population growth and provide for co-ordinated urban development

• Planning for the Port Macquarie Health and Education Precinct has the Health and Education Precinct Structure Plan progressing and ongoing;

• The review of the Local Environmental Plan and Development Control Plan provisions to promote appropriate housing choice options. The draft Port Macquarie-Hastings Local Housing Strategy 2021-2041 (LHS) was presented to Council in May 2021 and was endorsed for public exhibition for 60 days. Public exhibition of the draft LHS will be undertaken from 14 July to 12 September 2021;

• Fernbank Creek/Sancrox support studies. The Structure Plan is complete and being prepared for public exhibition. Le Clos Gateway determination received. It is a multiyear project and the completion will appear in 2021-22 OP.

Council Service: Recreation, Property and Buildings Delivery Program Objective: 4.7.1 Promote renewable energy outcomes within Council

• Wauchope, Laurieton and Kendall Pools had solar energy systems installed with works completed in July 2020. Performance of these systems can be viewed through Council's Solar Analytics web site.

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COVID-19 Recovery Projects: Addendum to the 2020-2021 Operational Plan COVID-19 Recovery Projects adopted by Council on 12 August 2020 were included as an addendum to the 2020-2021 Operational Plan. Progress highlights to date can be seen below and are categorised under Community Themes and Council Services. Theme 1 – Leadership and Governance Council Service: Customer Experience and Communications Delivery Program Objective: 1.1.5 Develop an effective and coordinated community focused Communications Strategy

• Communication – to community – use of funding/that projects have been added to Operational Plan - COVID-19 RECOVERY. Funding allocated to recovery event at Glasshouse and related content production.

Theme 2 – Your Community Life Council Service: Community Delivery Program Objective: 2.1.1 Support community safety initiatives

• Pappinbarra fire safety plan. Due to the impacts of the flood on the Pappinbarra community, Council were delayed in developing the fire plan. Staff undertook a community preparedness session and also met with the RFS, SES and Pappinbarra community with the SIM table to discuss the development of a Community Emergency Recovery Plan and this will be a focus for all our communities over the next six months.

Delivery Program Objective: 2.3.6 Support a range of inclusive community activities and programs

• The program for Port Macquarie Hastings (PMH) Cares supporting the Flood Outreach Centres and Community Recovery. This will be an ongoing program.

Delivery Program Objective: 2.5.1 Support cultural activities within the community

• Artwalk. A COVID Safe event delivered across the region between 1 - 8 October 2020. Incorporated over 100 participants as part of the Longest Footpath Art Gallery, over 40 satellite events, and three Artist Markets. A specialised izi.travel guide was developed to feature all artists and the www.artwalkpmq.com.au website was developed to feature associated events and participants.

Council Service: Economic and Cultural Development Delivery Program Objective: 2.3.1 Ensure access to community facilities and activities: including access to natural environment

• Public Spaces Interpretation Strategy and Guidelines. Funds rolled over into the 2021-2022 Financial Year and project planning initiated. Project delayed due to delivery of Bush Fire and COVID Recovery project. It is now a priority for delivery in 2021/22.

Council Service: Recreation, Property and Buildings Delivery Program Objective: 2.3.2 Provide a range of inclusive sporting and recreational opportunities and facilities to encourage a healthy and active lifestyle

• Installation of a multipurpose court at the Laurieton Sports Complex. Construction due for completion end of July 2021;

• Installation of a sheltered seat area, picnic table and rubbish bins at Kendall Park. Project complete;

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• Increased seating and shade at Charlie Watt Reserve. Project complete; • Creek to Creek Trail development. Project near completion - requires reports on new

assets. Delivery Program Objective: 2.3.3 Develop and implement management of operational and maintenance programs for open space, recreational and community facilities

• Wauchope Rotary Youth Hall external repaint of the western side has works completed March 2021;

• Stuarts Park building beautification has works programmed to be completed prior to May 2021;

• Wauchope Stadium cladding replacement. Project complete; • Jubilee Hall external repaint. All works completed however building damaged in

March flooding and waiting insurance claim to rectify. Delivery Program Objective: 2.3.4 Plan, investigate, design and construct open spaces, recreational and community facilities

• North Shore fish cleaning table. Project held back due to flood damages on North Shore;

• CSU-Googik connection consultancies. A project design consultant has been engaged with designs being prepared. Consultation with adjoining landowners including CSU ongoing. Additional survey required for fence alignment, with boardwalk options currently being finalised;

• Lake Cathie Foreshore Reserve Master Plan Stage 2 works. Construction complete. Theme 3 – Your Business and Industry Council Service: Economic and Cultural Development Delivery Program Objective 3.1.1: Assist the growth of local business and industry, ensuring this is a central consideration of Council activities

• Tourism product and trade market development Stage 2. Project well progressed, raising awareness of the destination amongst travel trade, hosting families, tactical campaigns and ongoing industry engagement. Planned consumer and tactical campaigns delayed due to COVID impacts;

• Additional investment in tourism Public Relations and Marketing. The Google DMO Project has been rolled out to industry in the region, the UberMedia COVID Recovery dashboard tracking foot traffic within the region is live;

• Tourism - Visiting Friends and Relatives Program. Project planning completed. 2021/22 will focus on delivery phase through to December, in conjunction with the new Destination Brand Implementation;

• Website Food and Wine Trail development has Digital Taste Trails. Digital Taste Trails have been developed and launched in April 2021 via an online campaign. Hard copy map and promotional items printed and distributed June/July 2021;

• Reboot, Refresh, Restart COVID-19. Program delivered in October/November 2020, including keynote webinar, pop-up, and a range of collaborative efforts with local service providers;

• Grant writing workshops has project complete with a series of Grant Writing Workshops delivered 16 to 18 February 2021 at Wauchope Senior Citizens Centre, Laurieton Untied Services Club and Port Macquarie Panthers. The PMHC Grant Finder website was launched in December 2020;

• Arts, Culture and Creative Industries content development and marketing has strategy and concept development work completed. A series of Grant Writing Workshops were delivered 16 to 18 February 2021 at Wauchope Senior Citizens Centre, Laurieton Untied Services Club and Port Macquarie Panthers. The PMHC Grant Finder website was launched in December 2020;

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• Cultural Industries - Networking and mentoring has project scoping complete. Content development and marketing has included; photography of all participating artists in the Artists' Open Studio weekend, development of a campaign messaging framework, online Artist profiles on the destination website, an event brochure and an online marketing campaign to promote the Open Studios weekend has all been deployed;

• Creative and Arts Trails development. The first component of this project was delivery of the Open Studios Artists weekend. Since then the Taste Trails has been developed and includes a Creatives and Curios Trail. Digital Trails are available online, an illustrated map and promotional elements have been printed and distributed.

Delivery Program Objective: 3.2.1 Support vibrant commercial, tourism, recreational and or community hubs across the region

• Port Macquarie Lumiere night time installation. Wakulda was officially launched as a part of the Bicentenary events program in April 2021;

• Tourism and Cultural development project officer recruitment complete and project delivery ongoing;

• Renewing the maps ‘Comboyne Plateau’ outside the Udder Cow Café and in Pioneer Park. Working with the Comboyne community this project was slightly delayed due to the impacts on the flood. The signage has now been ordered and will be installed by August 2021.

Delivery Program Objective: 3.4.3 Encourage innovation that will support our growth as a regional city including smart community technology

• CBD Wi-Fi (Wauchope, Laurieton, expand Port). Project scoping and quotations have been finalised but completion has been delayed due to competing priorities.

Theme 4 – Your Natural and Built Environment Council Service: Roads, Bridges and Transport Delivery Program Objective: 4.4.1 Plan, investigate, design and construct transport assets which address pedestrians, cyclist and vehicular needs to cater for the future growth of the region

• Project planning has commenced and construction planned for 2021 for the following footpaths: o Footpath (260m) – The Parade: Ocean Street to Surf Club car park; o Footpath (180m) – Hill Street: Pioneer Park to Main Street; o Footpath (35m) – Watonga Street: Connection to Matthew Flinders Drive; o Footpath (120m) – Lake Street: Tunis Street to Seymour Street - Complete; o Footpath – Comboyne Street to Graham Street connection at Kendall Services

Club - Complete; o Footpath (160m) – Parker Street: Wauchope High School to Bain Street -

Complete; o Footpath (200m) – Rushcutter Way: Moondara Tce to Bangalay Drive -

Complete; o Footpath (320m) – Major Innes Road: Braeroy Drive to The Ruins Way -

Complete; • Construction of new bus shelters (3 or 4) and landing pads has project planning

complete and construction commenced; • Installation of seating beside Anzac Memorial (Comboyne) has construction

complete; • Laurieton Main Street Master Plan development has seen an inception meeting with

Camden Haven Chamber of Commerce in October 2020. The Enquiry by Design is in progress;

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• Kendall Bridge - expansion joint rehabilitation has project planning, procurement activities and approvals in progress;

• Hay Street resurfacing. Works completed. .

Delivery Program Objective: 4.4.3 Develop and implement traffic and road safety programs • Signage installation on Pappinbarra Road for speed reduction to help protect wildlife

and improve road safety has a draft charter developed and project expected to be completed in 2021;

• Rural Road Safety Improvements including line marking and signs has a draft project charter developed works expected to be completed by September 2021.

Council Service: Airport Delivery Program Objective: 4.7.1 Promote renewable energy outcomes within Council

• Installation of 100kW Solar PV system at Port Macquarie Airport completed in June 2021.

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Rates and Charges Written Off In accordance with the Local Government (General) Regulation Clause 132 The amount of rates and charges written off during the year were as follows: (including rates reduced or waived for pensioners)

Summary of rates and charges written off during 2020-2021 Abandoned Pensioners

General Fund Rates $1,501,418.25 Environmental Levy $32,295.40 Sewerage Services Annual Charges $639,838.98 Domestic Waste Annual Charges $526,923.82 Other Waste Annual Charges $1,494.49 Water Supply Annual Charges $670,843.12 Pensioner Subsidy received from Office of Local Government $1,878,301.65 Net cost to Council for Abandoned Pensioners $1,494,512.41

Abandoned Other General Fund Rates $24,294.73 Environmental Levy $584.71 Water Supply Annual Charges $952.88 Sewerage Services Annual Charges $39.84 Domestic Waste Annual Charges $1,544.28 Stormwater Annual Charges $62.88 Other Waste Annual Charges $97.19 Onsite Effluent Annual Charges $32.56 Water Supply Usage Charges $477,352.62 Sewerage Services Usage Charges $18,573.61

$523,535.30 Abandoned Interest

General Fund $35.73 Onsite Effluent Annual Charges $0.00 Sewerage Services $42.24 Water Supply ($2,370.46) Stormwater $1.46 Broadwater $0.42 Sanctuary Springs $0.73 Domestic Waste Management $9.59 Other Waste Management $6.52

($2,273.77) Total Rates and charges written off 2020-2021 $3,894,075.59 Less: Pensioner Subsidy received from Office of Local Government $1,878,301.65 Net Rates and charges written off 2020-2021 $2,015,773.94

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Mayor and Councillor Expenses In accordance with the Local Government (General) Regulation Clause 217 (1) (a1) The total amount of money spent on providing facilities and payment of expenses is outlined in the table below.

Details Amount ($)

Mayoral Allowance $83,361.74

Councillor Fees $137,574.00

Sub Total $220,935.74

Dedicated office equipment allocated to Councillors $0.00*

Telephone calls made by Councillors $3,142.60

Councillor attendance at conferences and seminars $1,574.33

Training of councillors and provision of skill development $1,560.50

Interstate visits by councillors, including transport, accommodation and other out-of-pocket travelling expenses

$0.00

Overseas visits by councillors, including transport, accommodation, and other out-of-pocket travelling expenses

$0.00

Travel within the local government area and NSW $20,027.44

Expenses of any spouse, partner or other person who accompanied a councillor, being expenses payable in accordance with the g id li

$0.00

Expenses involved in the provision of care for a child or an immediate family member of a councillor

$0.00

Other expenses (including catering, stationery, printing, sundries) $3,596.20

Sub Total $29,901.07

Total Costs $250,836.81

* Although there were no direct expenses recorded with regard to office equipment allocated to Councillors, it is noted that each Councillor was provided a mobile phone, Apple iPad and access to a Councillor work area in Council’s Port Macquarie Administration Building.

Mayoral Discretionary Fund

Pursuant to the reporting requirements of Council’s Mayoral Discretionary Fund Policy, a total of $4,583.35was discretionally allocated by the Mayor for the period.

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Register of Overseas Travel Overseas visits undertaken in 2020-2021 by Councillors, Council Staff and other Council Representatives in accordance with the Local Government (General) Regulation Clause 217(1)(a1). Councillors or other Council Representatives There has been no overseas travel undertaken during 2020-2021. Contracts awarded greater than $150,000 In accordance with the Local Government (General) Regulation Clause 217(1)(a2)

Contractor Goods/Services or Works Description Value ($)

NEFF Industrial Pty Ltd Wauchope WTP - Stainless Steel Fabrication and Installation $288,684.66

J Newton Civil Construction Pty Ltd Replacement of flood damaged bridge on Old Highway Road $153,233.64

Ferrymen (Port Macquarie) Pty Ltd Port Macquarie Vehicular Ferry Services $952,072.84

Valuation Services Pty Ltd supply land values for Port Macquarie-Hastings Council area $239,155.44

Eastcoast Asphalt & Construction Pty Ltd t/as Fishers Asphalt AC patching to Comboyne Road $389,553.45

Rannai Australia Pty Ltd Provision 5 x Apac AC units $166,425.48

Patterson Building Specialist Pty Ltd Provision of Building Repairs - Post Bushfire Damage at Pappinbarra $214,500.00

Eire Constructions Pty Ltd Construction Works - DN375 Water Main from Lake Rd to Central Rd $269,860.67

Convic Pty Ltd Design and Construction Lake Cathie Skate Park $572,000.00

Suez Water & Treatment Solutions Pty Ltd

Ice Pigging to Complete O’Briens Res zone and the John Fraser Pl $613,405.21

Eastcoast Asphalt & Construction Pty Ltd t/as Fishers Asphalt

Patching to Lake Road between Ocean Drive and Central Road $237,316.27

Eire Constructions Pty Ltd Construction of Scrubby Creek Bridge $549,785.67

Colas NSW Pty Ltd Resurfacing of Belah Road $270,451.95

Birdon Pty Ltd Out of Water Inspection and Maintenance (Slipping) of Hibbard Ferry $516,404.90

Ester Metering Pty Ltd 50mm C4000 Cold Water Meters DB4166-00 $155,161.60

Midcoast Trucks Pty Ltd Isuzu Giga CXY 240-460 MWB AMT Cab/Chassis Series11 Air bag suspension $161,750.60

Stabilised Pavements of Aust Pty Ltd Comboyne Road - Rehabilitation Project $1,649,922.99

Midcoast Trucks Pty Ltd Isuzu FXZ 240-350 MWB Allison Auto Transmission cab/Chassis Series 11 $157,303.30

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Contractor Goods/Services or Works Description Value ($)

Pensar Pty Ltd Bonny Hills Recycled Water System Upgrade $1,894,539.90

Stabilised Pavements of Aust Pty Ltd Bago Rd Stage 3 - Bluewater Close to Timber Tops Close $1,551,292.71

Abergeldie Rehabilitation Pty Ltd Sewer Mains Relining $478,500.00

Eire Constructions Pty Ltd Design and Construction of Pedestrian Balustrade Replacement at Dunbogan Bridge

$656,962.47

Co.Op Studio Pty Limited Port Macquarie Aquatic Facility - Concept Design and Approvals $858,907.50

GDH Pty Ltd Maria River Road Upgrade $361,233.40

Colas NSW Pty Ltd Supply and installation of AC14 15E Asphalt to Bago Rd Stage 3 $289,078.63

Stabilised Pavements of Aust Pty Ltd Shoulder widening, subgrade and base course works to Bago Rd Stage 3 $381,188.96

Eire Constructions Pty Ltd Replacement of the damaged Culvert on Lorne Road $244,226.33

Colas NSW Pty Ltd Supply and Placement of Polymer Modified Binder with pre-coated Aggregate $2,699,595.97

BNJ Landscaping Pty Ltd Construction of town Beach Playground $350,232.96

BNJ Landscaping Pty Ltd Supply and Install of new Netball Courts Laurieton $236,720.00

BNJ Landscaping Pty Ltd Lake Cathie Foreshore Redevelopment - New Amenities $300,046.88

Abergeldie Rehabilitation Pty Ltd Sewer Relining of Various Gravity Lines - Package #1 $975,793.06

Eastcoast Asphalt & Construction Pty Ltd t/as Fishers Asphalt

Asphalt Patching - Ocean Dr - Koala St to Maranath $286,083.74

Pacific Survey Pty Ltd Complete survey and service location works Bonny Hills to Kew Trunk Main $197,202.50

Eire Constructions Pty Ltd Gordon Street Rehabilitation Project $7,518,034.00

Otava Engineering Pty Ltd Urgent Parts for PMQ waste treatment Plant UV system repairs following flood damage $166,573.00

GDH Pty Ltd Design of Southern Arm Trunk Main - Pacific Motorway to Ocean Drive $172,140.10

Coffs Harbour Hardwoods Trading Pty Ltd Supply of bridge timber for Bril Bril Bridge $243,967.90

Interflow Pty Ltd Stormwater Relining - Package 002 - Cleaning and condition assessment - Ocean

$200,403.17

Hurd Haulage Pty Ltd t/as Hy-Tec Emergency Response - Supply of Gravel, Rock and Drainage Materials $156,444.51

Eastcoast Asphalt & Construction Pty Ltd t/as Fishers Asphalt Emergency Repairs to Ocean Drive $156,552.02

J Newton Civil Construction Pty Ltd Flood damage repairs to Bulli Creek Bridge $502,297.40

CNC Roads Pty Ltd Road Resealing & Resurfacing Program to Ballina Cr $178,752.53

CNC Roads Pty Ltd Road Resealing & Resurfacing Program to Denham Place $290,642.20

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Contractor Goods/Services or Works Description Value ($)

Eire Constructions Pty Ltd Repairs to PMWwPS05 Gravity Main $154,503.58

Colas NSW Pty Ltd Road Resealing & Resurfacing Program to Blackbutt Road $480,615.96

CNC Roads Pty Ltd Road Resealing & Resurfacing Program to Acacia Ave & Karangi Crescent $1,166,280.02

Hopkins Consulting Pty Limited Boundary Street Upgrade - Detailed Design $703,547.90

Rapicscan Systems Pty Ltd Airport security Screening Equipment $557,212.51

Hopkins Consulting Pty Limited Design & Environmental Approvals - Thrumster Sporting Fields $381,639.50

King & Campbell Pty Ltd Design & Environmental Approvals - Pappinbarra Road Bridge Project $217,437.00

SMEC Australia Pty Limited Caincross Landfill Expansion Construction Quality Assurance $311,902.80

Ditchfield Contracting Pty Limited Cainrcross Landfill Expansion Stages 1A, 1C and 1E $6,966,535.60

Surf Life Saving Services Pty Ltd Provision of Lifeguard Services $3,418,802.20

Viadux Pty Ltd Supply of Pipes and Fittings - Kennedy Drive $229,006.79

HP Australia Pty Ltd IT Hardware Replacement Project $501,215.00

Ian James Russell Provision of Consultant Statutory Property Services Schedule of Rates

Metal Manufactures Pty Limited Supply & Delivery of Electrical Goods Schedule of Rates

The Evans Family Trust t/as Fuji Xerox Business Centre Mid North C t

Port Macquarie-Hastings Council Managed Print Services Schedule of Rates

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Legal Proceedings In accordance with the Local Government (General) Regulation Clause 217 (1)(a3) Expenses incurred as at year ended 30 June 2021 in relation to legal proceedings were as follows:

Matter Nature of Proceeding

Status / Outcome Costs ($)

Waite v PMHC Modified DA Consent Appeal

Finalised. $4,312.00

PMHC v Osborne Court Elected Fine (Dog Attack)

Finalised. The offence was proven and defendant found guilty. There was also an order for pay the Council’s costs.

$7,512.00

JTT Enterprises v PMHC

Contract dispute (leasing)

Finalised. Expert determination issued 28 August 2020.

$9,786.00

Gates v PMHC GIPA - Access to information

Awaiting decision from Tribunal. $33,654.75

Harrison v PMHC GIPA - Access to information

Finalised. Applicant withdrew Application.

$3,300.00

Resolutions made under Section 67 concerning work carried out on private land In accordance with the Local Government (General) Regulation Clause 217(1)(a4) Council did not resolve to undertake any Private Works during 2020-21. Statement of external bodies exercising delegated function by Council In accordance with the Local Government (General) Regulation Clause 217(1)(a6) No external bodies exercised functions delegated by Council during 2020-2021.

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Statement of all corporations, partnerships, trusts, joint ventures, syndicates or other bodies in which council held a controlling interest In accordance with the Local Government (General) Regulation Clause 217(1)(a7) There are no companies which Council held a controlling interest during 2020-2021. Statement of all corporations, partnerships, trusts, joint ventures, syndicates or other bodies in which the Council participated In accordance with the Local Government (General) Regulation Clause 217(1)(a8) Mid North Coast Library Cooperative Council has been part of the Mid North Coast Cooperative Library Service since 1980. The Cooperative enables rationalised purchasing of both online and physical resources, which are then made available to all residents of Kempsey and Port Macquarie-Hastings local government areas. All resources are shared and physical items can be requested from any branch library. Council’s library service has also formed partnerships with Port Macquarie and District Family History Society to house their collection. Mid North Coast Joint Organisation Council is a member of the Mid North Coast Joint Organisation (MNCJO) along with Bellingen Shire Council and Kempsey Shire Council. The NSW Government established Joint Organisations (JOs) under the Local Government Act 1993 (the Act) in 2018. Council resolved to join the MNCJO in March 2018. As per information provided by the Office of Local Government (OLG), this Act allows for Councils to voluntarily join new JOs to strengthen regional coordination and improve the delivery of important infrastructure and services for communities through strategic planning, collaboration, shared leadership and advocacy. The NSW government has previously stated that JOs will transform the way local and state governments work together to plan and deliver the things that matter to regional communities. JOs will give local Councils a seat at the table in planning for important regional infrastructure and investment. The MNCLO Board continues to meet bi-monthly to progress matters relating to our local region. Council Art Collection Council continues to manage the Council Art Collection, which is housed at the Glasshouse. Many of the works were exhibited in two Glasshouse Regional Gallery exhibitions throughout 2020-2021, as well as being displayed in the Glasshouse foyers and conference and meeting rooms. Headspace Headspace commenced delivering services to young people in January 2013 and has been very successful in increasing young people’s mental health awareness in the community. Council has been working closely with Headspace to develop activities and programs for young people through partnerships with the regions young people. Council continued to partner with Headspace for many events, activities and programs including; Homelessness matters day, Luminosity, and Youth Week, although this year that was a challenge with COVID-19 impacting on physical delivery of activities we have continued through digital means and continuing programs including YOUTHinkers. These actions will continue into the future.

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Youth Partnership Over the last financial year Council was successful in gaining a Building Better Regions Grant for the Dynamic Young Leaders Program for Port Macquarie Hastings. The project will develop and deliver a leadership course for young people in the region, aimed at developing social, ethical, emotional, physical and cognitive competencies. The program will aim to deliver a new leadership program and supporting curricula relevant to youth of the region that will result in:

• Youth trained in leadership with the skills to contribute to the future of the region. • The development of networking skills in regional youth. • Greater collaboration between Council, education institutions, youth organisations

and local businesses.

Conservatorium Mid North Coast The Conservatorium Mid North Coast (CMNC) is an Incorporated Association dedicated to furthering the musical talent of the Mid North Coast of NSW. The Conservatorium aims to create a vibrant, creative, cohesive and active music and performing arts culture across the MidCoast and Port Macquarie-Hastings Local Government Areas, a culture that embraces and supports the need for quality music education and understands links with the broader arts, community development and creative industries sectors.

Through the presentation of Free Friday Lunchtime Concerts for the community, the program provides local musicians the opportunity to perform publicly within a professional capacity and opportunities for the community to engage in arts and cultural experiences at no cost. The program has grown significantly in popularity, in regards to attendance by the community. These concerts are held in vacant spaces in the Glasshouse and in the Hay Street forecourt, utilising existing space and activating the precinct. The last concert was performed on Friday 13 March 2020, with no further concerts performed to date, due to the ongoing COVID-19 pandemic. Meetings between Glasshouse staff, Council’s Cultural Development Officer and CMNC representatives were held on several occasions throughout 2020-2021 to discuss possible new launch dates, understanding adherence to NSW Health orders including reduced numbers, socially distancing, etc. However, due to the demographic of both performers and audience members (seniors and people living with a disability) it was deemed too unsafe to proceed. Glasshouse staff and Council’s Cultural Development Officer will stay in contact with CMNC representatives and continue to work towards a launch date for the program in 2021 - 2022, when it is considered safe for both participants and audience members. Beach to Beach Riverwalk Beach to Beach is a community group that formed in 2014 to build a multiuse path to link Grants Beach in North Haven to Pilot Beach in Dunbogan. Council has supported the group through providing funding and construction support, and has a staff member on the Committee.

Schools to Schools Schools to Schools is a community group that formed to build a multiuse path to link Kendall Public School to Laurieton Public School. Council has supported the group through providing funding, constructing path sections and by acting as a liaison between all relevant parties involved in the project.

Creek to Creek Creek to Creek is a Camden Haven based community group that undertakes improvements to the Queens Lake Walking Trail. Council supports the group through the provision of materials, funding, and advice.

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Friends of Mrs York’s Garden The Friends of Mrs York’s Garden is a small community group that has formed to restore a previous historical garden in Port Macquarie. Council has supported the group through providing funding, ecological and heritage advice and by supporting the volunteers with Work Health and Safety, and volunteer management advice.

Coastal Warriors Coastal Warriors Mid North Coast is a volunteer based organisation that formed in July 2017 with Council’s support. Coastal Warriors aim is to prevent plastics and other harmful objects entering our oceans harming marine life and damaging our Eco systems.

Coastal Warriors hosted numerous pick up days throughout the LGA with local beach clean ups and also surrounding areas including parks and gardens, to prevent harmful objects entering drains and leading into our waterways. They supported the Marine Litter Grant including the grant funding for two Sea bins at the Port Macquarie Marina.

Midwaste Regional Waste Group Midwaste is the forum made up of representatives from six member Councils located on the Mid North Coast of NSW, whose focus is regional co-operation in waste management, waste minimisation and resource recovery. The six councils include Bellingen, Coffs Harbour, Kempsey, Mid Coast, Nambucca, and Port Macquarie-Hastings.

Council works closely with the Midwaste Coordinator and member Councils to achieve regional goals, including providing local workshops and waste education initiatives for the community. Council has been a part of this group since 2003.

Midwaste, supported by Council, was recently successful with a Food Smart Communities grant funded by the NSW EPA, and this is being rolled out in our LGA until June 2021.

North Shore Eco Warriors North Shore Eco Warriors is a volunteer organisation carrying out clean ups on the North Shore of Port Macquarie. Council supported their community litter grant, which resulted in recycled seating with an anti-litter message, recently installed on the north shore. The North Shore Eco Warriors also supported the Marine litter grant and service several fishing line bins on the North Shore.

Supporting Local Communities and Businesses Council has worked closely with communities throughout the region in activating community spaces, capturing and implementing their needs and expectations and stimulating their local businesses. Through collaboration with a range of community stakeholders, including the Economic Development Steering Group and Cultural Steering Group, Council has continued to advocate for and implement initiatives that will encourage and support a vibrant, diversified and resilient local economy. Arts Mid North Coast (AMNC) Council continues to support Arts Mid North Coast (AMNC). AMNC is a regional non-profit incorporated organisation and a peak body for arts and cultural development across the Mid North Coast region.

AMNC provides the framework for arts and cultural development across regional and rural NSW, predominantly for local community art organisations. The organisation aims to engage with all relevant sectors of the regional community to promote, facilitate and advocate for excellence in arts and cultural development across the Mid North Coast region.

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Community Planning Process In September 2018, Council introduced a community-planning program to work with communities to develop their own community plans. The Community Plans identify the vision for their places and actions to achieve that vision into the future. Council has identified 12 communities across the Local Government area, excluding Port Macquarie township, and through working with Community Council Action Teams (CCATs), 12 plans have been developed. The aim is for all of the communities across our region will have Community Plans and CCATS to assist in delivering community outcomes by August 2021.

Port Macquarie Dementia Steering Group Through the Port Macquarie Dementia Steering Group, Council provides support and advice on making Port Macquarie a dementia friendly city. Council has been working with the group for over three years, and has a staff member on the committee.

Library Van Council currently offers an outreach library service through a mobile van. The current van was purchased through The Create NSW Cultural Infrastructure Grants Program. It services rural schools and two new growth areas of Sovereign Hills and Lake Cathie.

Landcare Council works closely with a number of urban Landcare group across a range of sites in the Local Government Area. They restore urban bush land for the enjoyment of the community and the health of the environment.

Charles Sturt University Council has a close working partnership with Charles Sturt University (CSU) including supporting Student placements within the Council and joint event delivery.

Council’s Environmental Laboratory, which provides a range of water, sewerage and environmental testing services, is co-located within the CSU Port Macquarie campus. The inclusion of Council’s laboratory within the CSU campus provides a unique opportunity to explore potential future opportunities for collaboration between CSU and Council in teaching and research.

Community Drug Action Team Council supports and Auspices the Community Drug Action Team to deliver vital information about drugs to the community. CDAT work to support Council events to highlight the issues around drug use.

Eucalypt Plantation Joint Venture Forestry Right Agreement This is a Joint Venture Agreement between Council and Forestry for the establishment of a eucalypt plantation of 75ha (on a total plot of 106.4ha). The agreement, established in 1999, extends for 40 years until 2039 with Council’s contribution to the agreement being the land.

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Grants, Financial Assistance and Contributions Total amount granted under section 356 in accordance with the Local Government (General) Regulation Clause 217(1)(a5) Council recognises the importance of assisting Not-For-Profit community groups and organisations that are interested in and working towards, the enhancement of facilities and improve community well-being of its residents. Each year, Council provide financial assistance to a broad range of groups to boost their ability to make a difference in our local community. The following community groups/organisations were assisted in 2020-2021.

Community Group / Organisation $ Amount Arts Mid North Coast $15,750.00 Bonny Hills Community Hall $1,000.00 Bonny Hills Tennis Club $3,250.00 Bunyah Local Aboriginal Land Council Trust $3,250.00 Camden Haven Chamber of Commerce $5,000.00 Camden Haven Community Band $6,920.00 Camden Haven Pony Club $3,250.00 Camden Haven Surf Life Saving Club $15,000.00 Cerebral Palsy Alliance $3,250.00 Chrysalis Printing $325.00 Creek to Creek Queenslake Trail Inc $967.85 Dance Mid North Coast Association $5,000.00 Donation of Rates $35,497.96

Waiver of Development Application Fees - Beechwood Rural Fire Service $1,335.00 - Comboyne Community Association $1,259.00 - Lorne Rural Fire Service $1,261.00 - Oxley Region Amateur Radio Club $350.00

- Port Macquarie Hockey Association $1,146.00 - Pappinbarra Rural Fire Service $254.00

Donations to Educational Institutions $1,275.45.00 Douglas Vale Conservation Group $5,000.00 Driving North Coast $300.00 EACH $5,000.00 Friends of Kooloonbung Creek $2,954.55 Friends of Mrs Yorks Garden $5,111.36 Glasshouse Vouchers $2,000.00 Grace Church $3,250.00 Hastings District Pipe Band $6,800.00 Hastings Valley Minature Railway $4,507.90 Hastings Koala Orchestra $5,000.00 Hastings Orienteering Group $1,202.50 Hastings Valley Mountain Bike Club $5,047.40 Kendall Men’s Shed $1,916.20 Lake Cathie/Bonny Hills Lions Club $1,836.00 Lake Cathie Tennis Club $3,250.00 Liberty Domestic & Family Violence Specialist Serv $5,000.00

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Community Group / Organisation $ Amount Lifeline Mid Coast $5,000.00 Mac Adams Music Centre $1,000.00 Make a difference PMQ Inc $10,000.00 Maritime Museum – Rates, Water & Insurance $31,805.37 Mayors Sporting Fund $2,000.00

.00 Mid North Coast Writers Association $650.00 Mid North Coast Joint Organisation $25,000.00 Port Macquarie Community Garden $663.00 Port Macquarie Hastings Municipal Band $9,090.91 Port Macquarie Historical Society $2,954.55 Port Macquarie Landcare Group $2,954.55 Port Macquarie Steiner School $1,778.64 Port Macquarie Neighborhood Centre $2,363.64 Port Macquarie Rugby Union $3,897.00 Port Macquarie Senior Facility $1,000.00 Port Macquarie Surf Life Saving Club $11,344.32 Port Macquarie Surfing History Museum $3,185.00 Riding for the Disabled $2,954.55 Rotary Club of Wauchope $500.00 St Agnes Care & Lifestyle $3,250.00 Tacking Point Surf Life Saving Club $10,000.00 The United Hospital Auxillary $3,250.00 Volunteer Marine Rescue NSW $1,950.00 Wauchope Chamber of Commerce $2,954.55 Wauchope Community Arts Hall $1,000.00 Wauchope/Bonny Hills Surf Life Saving Club $15,430.91 Total $319,494.16

Statement of Activities to implement Equal Employment Opportunity (EEO) Management Plan Clause 217(1)(a9) Council’s Equal Employment Opportunity (EEO) Management Plan seeks to create a positive work culture within the organisation, by ensuring all employees adopt fair practices and demonstrate ethical behavior while respecting the social, personal and cultural attributes of those they interact with.

Key achievements during 2020-2021 • Ongoing provision of:

− work experience placements − flexible work practices and workplace facilities for women with breastfeeding

responsibilities − flexible work practices for employees with carer and family responsibilities, including

part time work, purchased leave, flexible hours and work from home − Transition to Retirement options for mature staff

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− Health Plan process for employees who may have a temporary or permanent disability or medical condition that requires support.

− Reasonable Adjustment Policy • Employment of apprentices, trainees and cadets across a range of work areas

and disciplines • Vast array of eLearning and face to face training packages to assist any staff

member needing training to keep up with changing technology in the work place • Provision of a variety of leadership development opportunities • Continuation of the workforce of the future projects identified by the Millennial

workshop program • COVID-19 response including extending the Working from Home policy and Wellbeing focus • Aligned Council policies and procedures to the new LGNSW Award 2020 • EEO awareness at onboarding and induction for all new starters • Adoption of the new Equity and Diversity Strategy • Domestic and Family Violence working group and all staff awareness training including

the introduction of Wellbeing Champions. Chief Executive Officer Remuneration Package In accordance with the Local Government (General) Regulation Clause 217 (1)(b) The remuneration for the Chief Executive Officer for the year ended 30 June 2021 is broken down as below: Detail Amount

Salary component $137,287

Total amount of any bonus payments, performance payments or other payments made to the general manager that do not form part of the salary component

Nil

Total amount payable by the council by way of the employer’s contribution or salary sacrifice to any superannuation scheme to which the General Manager may be a contributor

$8,856

Total value of any non-cash benefits for which the General Manager may elect under the package $9,000

Total amount payable by the council by way of fringe benefits tax for any such non-cash benefits

$539

Total Remuneration Package $155,682

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Senior Staff Remuneration Package In accordance with the Local Government (General) Regulation Clause 217 (1)(c) In addition to the General Manager, Council has classified four Directors positions as senior staff positions under Section 428 (1)(c) of the Local Government Act 1993. The total combined remuneration packages for the four senior staff that held these positions was $1,061,903. Total remuneration for all four senior staff members includes the following:

Detail Amount

Salary components $956,970

Total amount of any bonus payments, performance payments or other payments made that do not form part of the salary components. nil

Total amount payable by the council by way of the employer’s contribution or salary sacrifice to any superannuation scheme $104,933

Total value of any non-cash benefits Nil

Total amount payable by way of fringe benefits tax Nil

Total Remuneration Package for four senior staff $1,061,903 Statement of Stormwater Management Services In accordance with the Local Government (General) Regulation Clause 217(1)(e) Annual charges for stormwater management service were used to fund operational stormwater maintenance, design, investigation and capital works across all urban areas of the region in accordance with Council's Operational Plan. A dedicated stormwater works crew provides a specific focus on the delivery of stormwater maintenance services to the community, to improve actual stormwater service levels, environmental health and customer response times. A summary is provided below of key works/investigations undertaken during the 2020-2021 reporting period:

• Stormwater relining, Alma Street, North Haven • Stormwater relining, Short Street, Port Macquarie • Stormwater relining, Graham Street, Kendall • Stormwater relining, Ocean Drive, North Haven • Stormwater replacement, Widderson Street, Port Macquarie • Illaroo Road Stormwater remediation design, Lake Cathie • Westport Stormwater Management Plan - continuation of detailed design • Black Swan Terrace, West Haven - Continuation of Detailed Design • North Brother Local Catchments Floodplain Risk Management Study and Plan - Draft

Report prepared and reported to Council • Stormwater remedial works, 741 Beechwood Road, Beechwood - kerb and gutter

construction • Clifton Drive, Bay and Belbowrie Streets, Port Macquarie - Stormwater

Catchment Analysis and Design Completed • Panorama Drive, Bonny Hills - detailed design project completed • Muscio Road, Sancrox - Stormwater Catchment Analysis and Concept Design

Completed • GPT Audit and Maintenance Planning Project - Substantially Completed • Stormwater Asset Condition Assessment Methodology Created and Endorsed

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Statement detailing the Coastal Protection Services provided In accordance with the Local Government (General) Regulation Clause 217 (1)(e1) Council did not levy services for coastal protection during 20209-2021 . Particulars of any Environmental Upgrade Agreement entered into In accordance with any requirements imposed under s406. s54P Council did not enter into any environmental upgrade agreements during 2020-2021. Special Variation of rating income In accordance with the Local Government (General) Regulation s508(2) s508(a) In 2012, Council received approval for a Special Rating Variation (SRV), of 7.30% as a permanent increase to the rate base. An additional permanent SRV approval of 3.89% was received in 2017-2018. The tables below outline how the total amount of the rating increases have been expended during the 2020-2021 financial year according to Council’s funding future services program.

Year Special Rate Variation (SRV) % Details Amount

2019-2020 7.30% Infrastructure maintenance/renewal $2,951,797 Total $2,951,797

2019-2020 3.89% Funding for increased operating expenditures

$452,663

High volume traffic resurfacing $950,048 Rejuvenation treatments $237,512 Road construction $214,968 Total $1,855,191

2012-2013 Approval - 7.3% - Expenditure for 2020-2021 Amount

Beach Safety $12,044

Bushfire Management $24,086

Parks, Reserves and Sporting Field Maintenance $505,816

Tree Maintenance $60,217

Road Maintenance - Heavy Patching $602,162

Road Maintenance - Resealing Program $1,384,996

Unsealed Road Maintenance Program $421,512

Total $3,010,833 2 951 797

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2017-2018 Approval – 3.89% - Expenditure for 2020-2021 Amount

Funding for increased operating expenditures $461,716 High volume traffic resurfacing $969,049 Rejuvenation treatments $242,262 Road construction $218,035

Total $1,891,062 The following projects and outcomes have been achieved using funding from the special rating increases across the local government area. 7.3% Special Rate Variation (SRV) Activity Breakdown Beach Safety - Lifeguard Funding 2020-2021 funding spend of $12,044: School Education Programs delivered school visits and educational resources to over 3,868 students across the local government area, noting the number of students reached is fewer than previous years as a result of the impact of COVID-19 restrictions. Bushfire Management 2020-2021 funding spend of $24,086. The bushfire risk mitigation and resilience grants program and access to the state mitigation support services assist Council in the provision of new and enhanced Asset Protection Zones (APZ), fire trail upgrades and construction. In addition to this funding and support Council used the SRV funding to undertake additional works associated with APZ inspections and maintenance as well as fire trail upgrades. Parks, Reserves and Sporting Field maintenance 2020-2021 funding spend of $505,816: This additional funding has allowed Council to increase maintenance levels of service, particularly mowing maintenance, which has resulted in a significant reduction in the number of customer requests that have been generated this financial year. High use areas have been targeted for higher levels of service primarily associated with mowing activities improving usability of public open space across the local government area. Tree Management 2020-2021 funding spend of $60,217: This additional funding has allowed Council to undertake priority listed tree works. The number of jobs in Council’s tree works list has decreased from 817 for the 2018-2019 financial year to 809 at the end of 2019-2020. Heavy Patching - Road Maintenance 2020-2021 funding spend of $602,162: Works addressed the sealed road repairs maintenance backlog in accordance with Council's risk based prioritisation system. Additional road repair works (including heavy patching and road drainage repairs) were implemented utilising special rate variation funds allocated to operational roads maintenance budgets. Resealing Program - Road Maintenance 2020-2021 funding spend of $1,384,996: This program allowed Council to address resealing on lower traffic roads, which saw a number of streets resealed in and around Port Macquarie. Unsealed Road Maintenance 2020-2021 funding spend of $421,512: Maintenance grading of high priority unsealed roads continued. Grading high priority roads twice per annum and lower priority roads once per annum has been achieved during the year.

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3.89% Special Rate Variation (SRV) Activity Breakdown Funding for increased operating expenditures 2020-2021 funding spend of $461,716. High traffic road resurfacing was undertaken with priorities based on condition data, roads hierarchy and traffic volumes funding spend of $969,049. Pavement rejuvenation has been carried out across the region according to priority rankings. Funding supported design requirements for new road construction funding spend of $242,262. Road construction funding spend of $218,035. Road/Street and Description Location Activity Lighthouse Beach Local Street Port Macquarie Road Resealing

Blackbutt Road Port Macquarie Asphalt

Works Belah Road Port Macquarie Acacia Road Port Macquarie Jindalee Road Port Macquarie Herschell Street Port Macquarie

Companion Animals Act 1998 Statement regarding activities relating to enforcing and ensuring compliance with the Clause 217(1)(f) Rangers are responsible for enforcing companion animal laws, as well as educating the community about responsible pet ownership. Council spent $315,684 on companion animal management and activities during 2020-2021. Council continues to promote responsible companion animal ownership through information on Council’s website, brochures, media releases and through communication with the public on a daily basis. Animals impounded When Council rangers have been unable to identify the owners of stray animals, cats and dogs are taken to the Council pound. During the year, a total of 345 cats and 536 dogs were impounded. An additional 66 dogs were returned directly to their owner. Dog attacks Over the past year, rangers received 65 dog attack reports. From these alleged dog attacks there were 38 human victims and 57 animal victims. Responsible pet ownership education Council has been proactively encouraging authorised identifiers and breeders to use the online NSW Pet Registry. Council has corresponded with pet owners supplying the Office of Local Government brochures on how to register pets online and give them the best possible chance of being returned home. These brochures are enclosed with all Certificates of Identification Council issues. Further education, is also provided by Rangers, Animal Shelter, Customer Service and Administration Officers with information and resources readily available on our website. This education helps reduce the number of stray and unwanted animals. The Animal Shelter Facebook page is also proving to be a useful tool.

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Promoting the desexing of dogs and cats Telephone calls received from customers requesting discount desexing for their pets are referred on to the RSPCA or the National Desexing Network, who at times have vouchers/programs available to assist with desexing companion animals. Council Rangers promote desexing animals before registration to assist owners in accessing the discounted registration rates available. all animals adopted from Council’s Shelter are desexed. Alternatives to euthanasia for unclaimed animals The impounding facility was run under contract by the state branch of the RSPCA until 30 October 2020 at which time Council took over management. Unclaimed animals were released to RSPCA for assessment and suitability for re-housing under the previous contract. Council now works with a number of rescue organisations as well as offering adoptions directly through the shelter. Euthanasia rates for animals are therefore, kept to an absolute minimum. Off-leash dog areas Council has a number of beaches that are identified as off-leash areas. Council developed an interactive map on its website to facilitate dog owners to find appropriate areas to exercise their dogs. The current off- leash areas for dogs are:

• North Shore Beach from northern end of Corilla housing estate north to Queens Head 4WD access point

• North Shore Beach from southern end of Corilla housing estate south to the northern break wall

• Rocky Beach, Port Macquarie • Nobby’s Beach, Port Macquarie • Lighthouse Beach Port Macquarie from Watonga Rocks south to Dirah Street Access,

Lake Cathie • Rainbow Beach, Bonny Hills from Duchess Creek north to Middle Rock • Spooney’s Bay, Bonny Hills • Grants Beach, North Haven from the northern end of the surf club car park, north to

Grants Head • Washhouse Beach, Dunbogan from the breakwall to the north boundary of the Kattang

Nature Reserve • Dunbogan Beach, Dunbogan from Seaview Avenue beach access point south to Beach

Street access point • Henry Kendall Reserve, Laurieton (fenced dedicated dog park) and • Blackbutt Park, Wauchope (fenced dedicated dog park). • Stuart Park, Port Macquarie (fenced dedicated dog park)

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Swimming Pool Inspections Act 1992 Section 22F(2) Swimming Pool Act 1992, section 428 of the Local Government Act 1993 Division 5 of Part 2

Swimming Pool Regulations Total inspections 1. Number of inspections of tourist and visitor accommodation 27

2. Number of Inspections of premises on which there are more than two dwellings 14

Council officers carried out 266 inspections of swimming pools on residential premises in 2020- 2021

Resulted in council issuing:

1. A certificate of compliance under section 22D of the Act 106

2. A certificate of non-compliance under clause 18BA of this Regulation 13 Carers Recognition Act 2010 CR Act Section 8(2) Port Macquarie-Hastings Council is not considered to be a ‘human service agency’ under the Act (i.e. a council that provides services directed at carers and/or people being cared for by carers). Therefore this Act does not apply to our Council. Capital works OLG Capital Works Expenditure guidelines Council did not undertake any capital works projects that were subject to the Capital Works Expenditure Guidelines during 2020-2021. Fisheries Management Act 1994 S220ZT (2) Port Macquarie-Hastings Council is not identified in any recovery or threat abatement plan under the Act as responsible for implementation of measures included in the plan. Public Interest Disclosures Act 1994 Public authorities are required to report annually to Parliament on their obligations under the Public Interest Disclosures Act 1994 (Section 31). The Public Interest Disclosures Act 1994 (PID Act) sets in place a system to encourage public officials to report serious wrongdoing. The conditions around this reporting are set out in Council’s Internal Reporting Policy. Public Interest Disclosures (PID’s) received and investigated by Council during 2020-2021 include:

Number of public officials who made PIDs to Council 4 Number of PIDs received by Council 4 Number of PIDs primarily about local government pecuniary interest contravention

0

Number of PIDs finalised 4

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During the reporting period, Council undertook the following actions to meet its staff awareness obligations:

• Internal reporting policy in place, reviewed and adopted by Council; • Code of Conduct Training provided by LGNSW; • Training provided to staff during induction; • Links on intranet site; • Links on internet site and • Messages on bulletin boards • Training for Disclosure Officers • Implementation of anonymous internal reporting system

Government Information (Public Access) Act 2009 The Government Information (Public Access) Act 2009 (GIPA Act) was introduced 1 July 2010. The GIPA Act provided widespread reform for the public sector in the way community members access Government Information. The GIPA Act facilitates access to information that holds in the following ways:

• Mandatory release via Council’s website (Open access) • Authorised proactive release via Council’s website • Informal release via an informal access application • Formal release via a formal access application.

Any person who wishes to obtain access to information held by Council is encouraged to contact Council for assistance. There are a number of open access documents available including:

• Council’s GIPA Information Guide • Documents tabled in Parliament by or on behalf of Council • Council’s Policy Documents • Disclosure Log of Access Applications • Register of Government Contracts • Council’s Code of Conduct • Council’s Code of Meeting Practice • Annual Reports • Annual Financial Reports • Integrated Planning and Reporting document suite • Business Papers, agendas and minutes of Council/Committee meetings • Register of Investments • Register of Graffiti Removal Works • Council plans and policies

Where information is released to an applicant under a formal access application and Council considers that it will be of interest to other members of the public, Council may provide details of the information in its disclosure log on Council’s website for inspection by the public. Council is required to produce an Annual Report under Section 125 of the Government Information (Public Access) Act 2009. The following information has been produced to comply with this requirement. Review of proactive release program - Clause 7(a) Under section 7 of the GIPA Act, Council must review their programs for the release of government information to identify the kinds of information that can be made publicly available. This review must be undertaken at least once every 12 months.

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Council’s program for the proactive release of information involves:

• Reviewing all formal applications and determining if the information sought should be released proactively in the future

• Reviewing all informal requests and determining if the information should be released proactively in the future and

• Monitoring matters raised by staff and determining if the information should be released proactively in the future.

During the reporting period, Council reviewed this program by ensuring there is an ongoing monitoring program of all applications/requests for information whether they were formal, informal or other requests. The program also includes information from Council officers with respect to the information they are producing. The review has determined the proactive release of information to be sufficient at this time. See Appendix A for the Government Information (Public Access) Act - Agency report

Environmental Planning and Assessment Act 1979 Particulars of compliance with and effect of planning agreements in force during the year in accordance with the Environmental Planning and Assessment Act Section 7.5 (previously 93G(5))

No. Title Date

Entered Into

Land to which agreement applies

Description of Agreement Parties Status

1 Sovereign Hills Estate Highway Works Planning Agreement

13 April 2007

Parts of Lot 2 Deposited Plan 1065263, Lot 4 Deposited Plan 588214, Lot 52 Deposited Plan 776844, Lot 2 Deposited Plan 603648 and the Oxley Highway Road Reserve, Thrumster

The planning agreement provides for the early provision of an upgraded section of the Oxley Highway and the provision of a major intersection to serve a proposed new Town Centre for Area 13/Thrumster. A Deed of Novation was executed on 18 August 2015 and 25 July 2019.

Port Macquarie Hastings Council Sovereign Hills Project Pty Ltd NT Australia Pty Ltd Taisei Oncho Australia Pty Ltd MMTR Pty Ltd Almaty Pty Ltd

The highway upgrade has been completed. Road closed and dedicated to developer in accordance with agreement.

2 Sovereign Hills Estate Planning Agreement

18 June 2008

Lot 1 DP 603648, Lot 32 DP 792453, Lot 4 DP 588214, Lot 101 DP 843811, Lot 5 DP 809815, Lot 102 DP 1106752, Lot 2 DP 1108055, Lots 1, 2 & 3 DP 1112929 Oxley Highway Thrumster.

The planning agreement relates to the early provision of infrastructure, including roads, open space and community facilities, required to serve a proposed new Town Centre and urban expansion proposed by the Area 13 LEP. The First Deed of Variation was executed on 17 September 2012. A Deed of Novation was executed on 18 August 2015 and 25 July 2019.

Port Macquarie Hastings Council Sovereign Hills Project Pty Ltd (Developer) NT Australia Pty Ltd, Taisei Oncho Australia Pty Ltd, MMTR Pty Ltd, Almaty Pty Ltd, The Gateway (Port Macquarie) Pty Ltd, K M Gleeson and C A Gleeson, MEL Properties Pty Ltd (Owners)

The development has commenced. Part development contributions received.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

3 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 1 DP 603648, Lot 32 DP 792453, Lot 4 DP 588214, Lot 101 DP 843811, Lot 5 DP 809815, Lot 102 DP 1106752, Lot 2 DP 1108055, Lots 1, 2 & 3 DP 1112929 Oxley Highway Thrumster.

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance. A Deed of Novation was executed on 18 August 2015 and 25 July 2019.

Port Macquarie Hastings Council Sovereign Hills Project Pty Ltd (Developer) NT Australia Pty Ltd, Taisei Oncho Australia Pty Ltd, MMTR Pty Ltd, Almaty Pty Ltd, The Gateway (Port Macquarie) Pty Ltd, K M Gleeson and C A Gleeson, MEL Properties Pty Ltd (Owners)

The development has commenced. Part development contributions received.

4 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 4 DP 613304 Oxley Highway Thrumster

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council Chewton Glen Pty Ltd

The development had not commenced during the financial year.

5 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 3 DP 565437 & Lot 206 DP 754434 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council J C L'Estrange

The development had not commenced during the financial year.

6 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 2 DP 701760 Thrumster St Thrumster

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council P J & R L Gray

The development had not commenced during the financial year.

7 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 1 DP 565437 Thrumster St Thrumster

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and

Port Macquarie Hastings Council P J & R L Gray

The development had not commenced

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

initial maintenance. during the financial year.

8 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lots 8 & 9 DP 22692 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council T O & N J Hamilton & L & A M Stokman

The development had not commenced during the financial year.

9 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 147 DP 754434 Oxley Highway Port Macquarie.

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance. A Deed of Novation was executed on 2 September 2019.

Port Macquarie Hastings Council Lankester Investments Pty Ltd

The development had not commenced during the financial year.

10 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 5 DP 809161 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council R L Maloney

The development had not commenced during the financial year.

11 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 6 DP 809161 Thrumster St Thrumster

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance. The land has been subdivided into Lots 1 & 2 DP 1224314. A Deed of Novation was executed for Lot 2 DP1224314 to Hometown Australia Thrumster Property Trust on 16 July 2018.

Port Macquarie Hastings Council G R & M P Murcott

The development had not commenced during the financial year.

12 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 1 DP 505954 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance. Deed of Assumption executed 21 December 2012 to GT Jones

Port Macquarie Hastings Council W & B J Muras

The development had not commenced during the financial year.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

& KL Jones.

13 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 1 DP 619643 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council New Pacific Australia Co Pty Ltd

The development had not commenced during the financial year.

14 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 1 DP 119272, Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council N Panos

The development had not commenced during the financial year.

15 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot G DP 400213 & Lots 22, 23 & 24 DP 1089272 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council C H & E J Pilcher

The development had not commenced during the financial year.

16 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 1 DP 552051 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council N L Ramm

The development had not commenced during the financial year.

17 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lots 10,11 & 12 DP 22692 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council K F & D Y Tanswell

The development had not commenced during the financial year.

18 Area 13 Environmental Land Management

18 June 2008

Lot 2 DP 613304 Bestglen Pl Thrumster

The planning agreement provides for payment of a contribution for management of environmental areas

Port Macquarie Hastings Council G R & G J Teasdell

The development had not

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

Planning Agreement following establishment, dedication and initial maintenance.

commenced during the financial year.

19 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 1 DP 574816 Oxley Highway Thrumster

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council P J & A J Willoughby

The development had not commenced during the financial year.

20 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 3 DP 619643 Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council A D Witchard

The development had not commenced during the financial year.

21 Area 13 Environmental Land Management Planning Agreement

18 June 2008

Lot 2 DP 619643, Oxley Highway Port Macquarie

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council E C & D Witchard

The development had not commenced during the financial year.

22 Macquarie Park Planning Agreement

18 June 2008

Lot 2 DP 1112365, Grant St Port Macquarie

The planning agreement provides for payment of a contribution for the provision of new or upgraded public parking facilities within a designated area. Agreement amended 31 March 2009.

Port Macquarie Hastings Council Macquarie Park Developments Pty Ltd

Development commenced. Contributions received.

23 Area 13 Environmental Land Management Planning Agreement

24 September 2008

Lot 71 DP 1061516 Oxley Highway Thrumster

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council Sovereign Hills Project Pty Ltd (Developer)

The development has commenced.

24 Area 13 Environmental Land Management Planning Agreement

24 September 2008

Lot 1 DP 613304 Oxley Highway Thrumster

The planning agreement provides for payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council G E & S J Vaughan

The development had not commenced during the

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

financial year.

25 Timber Town Estate Planning Agreement

16 February 2010

Lot 21 DP 245751, Part Lot 328 and Lots 329 and 330 DP 1120104 and Lot 319 DP 1065651, Colonial Circuit and Bullock Drive Wauchope

The planning agreement provides for payment of contributions for local roads and open space, construction of a watermain, construction of link roads to adjoining property, footpaths and cycleways and establishment, dedication and maintenance of environmental open space.

Port Macquarie Hastings Council Tebran Pty Ltd

The development has commenced. Part contributions received.

26 Maxwell Residential Subdivision Planning Agreement

16 February 2010

Lot 12 DP 812134 and Lot 1 DP 1125021, Beechwood Road Wauchope

The planning agreement provides for payment of contributions for local roads and open space, construction of a watermain, construction of link roads to adjoining property, footpaths and cycleways and establishment, dedication and maintenance of environmental open space. Deed of Assumption entered into 23 October 2014.

Port Macquarie Hastings Council Cheryn Annette Maxwell and C A Maxwell as Executor of the Estate of the Late J M Maxwell

The development has commenced. Part contributions received.

27 Beechwood Water Supply, Sewerage Services and Roadworks Planning Agreement

16 February 2010

Lot 3 DP 800211, Beechwood Road Beechwood

The planning agreement provides for payment of a contributions for local water supply and local roads, construction of intersections, construction of a watermain and dedication of a link road to adjoining property. A Deed of Assumption was entered into with Midco (No 2) Pty Limited on 6 March 2018.

Port Macquarie Hastings Council Robert G Willcox

The development has commenced. Part contributions received.

28 Beechwood Water Supply, Sewerage Services and Roadworks Planning Agreement

16 February 2010

Lot 1 DP 789484, Beechwood Road Beechwood

The planning agreement provides for payment of a contributions for local water supply and local roads, construction of intersections, construction of a watermain and dedication of a link road to adjoining property.

Port Macquarie Hastings Council Kayjay Superannuation Pty Ltd

The development has commenced. Part contributions received.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

29 Beechwood Water Supply, Sewerage Services and Roadworks Planning Agreement

16 February 2010

Lot A DP 382960, Beechwood Road Beechwood

The planning agreement provides for payment of a contributions for local water supply and local roads, construction of intersections, construction of a watermain and dedication of a link road to adjoining property.

Port Macquarie Hastings Council Midco Holdings Pty Ltd

The development has commenced. Part contributions received.

30 Beechwood Water Supply, Sewerage Services and Roadworks Planning Agreement

16 February 2010

Lot 4 DP 831325, Beechwood Road Beechwood

The planning agreement provides for payment of a contributions for local water supply and local roads, construction of intersections, construction of a watermain and dedication of a link road to adjoining property.

Port Macquarie Hastings Council W T & D C Bowen

The development has commenced. Part contributions received.

32 Beechwood Residential Development Planning Agreement

18 August 2010

Lot 3 DP 831325 The planning agreement provides for payment of a contributions for local water supply and local roads, construction of intersections and construction of a watermain.

Port Macquarie Hastings Council WL & RM Lane

The development had not commenced during the financial year.

33 Beechwood Residential Development Planning Agreement

18 August 2010

Lot 5 DP 21925 The planning agreement provides for payment of a contributions for local water supply and local roads, construction of intersections and construction of a watermain.

Port Macquarie Hastings Council ANR Investments Pty Ltd

The development has commenced. Part contributions received.

34 Riverpark Sancrox Planning Agreement

16 August 2016

Lots 1-3, 15-66, 68, 70-72, 74-80, 83, 84 & 86 in DP 791199. Lots 90-95 in DP 805549 & Lot 51 in DP 775871

The planning Agreement provides for the carrying out of water supply & roadworks by the developer & arrangements for payment of water supply & road contributions.

Port Macquarie Hastings Council Clos Verdun Redevelopments Limited, Riverpark Sancrox Pty Limited, Cindy Smith and Jennifer Freeman

The development has commenced.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

35 Yippin Creek Residential Community Planning Agreement

15 July 2011

Lot 2 DP 1036844 The planning agreement provides for the carrying out of water supply works, sewer pump station, sewerage rising main, road works, pedestrian footpaths and footbridge, establishment and management of Yippin Creek corridor land by the Developer. A Deed of Variation was executed 12 February 2014.

Port Macquarie Hastings Council Gwynvill Trading P/L

The development had not commenced during the financial year.

36 Ocean Club Residential Community Planning Agreement

23 December 2011

Lot 5 DP 594793, Lot 4 DP 255923 & Lot 1 DP 1145016

The planning agreement provides for payment of contributions for local sewerage services and major roads, construction of an intersection and watermain, dedication of a link road to adjoining property and establishment, dedication and maintenance of environmental open space. Revokes the Lake Cathie Residential Community Planning Agreement.

Port Macquarie Hastings Council Gwynvill Trading P/L

The development has commenced. Part contributions received.

37 Sydmart Area 14 Stage 1A Planning Agreement

23 December 2011

Part Lot 33 & Lot 34 DP 803801

The planning agreement provides for carrying out of works including establishing and maintaining environmental lands, road works, sewerage works and water supply works, dedication of specified land to Council.

Port Macquarie Hastings Council Sydmart Pty Limited

The development has commenced. Part contributions received.

38 Tolone Area 14 Stage 1A Planning Agreement.

23 December 2011

Lot 3 DP 706357 The planning agreement provides for carrying out of works including road works, sewerage works and water supply works, dedication of specified land to Council and payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council J Tolone

The development had not commenced during the financial year.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

39 Mifsud Area 14 Stage 1A Planning Agreement

23 December 2011

Lot 2 DP 706357 The planning agreement provides for carrying out of works including road works, sewerage works and water supply works, dedication of specified land to Council and payment of a contribution for management of environmental areas following establishment, dedication and initial maintenance.

Port Macquarie Hastings Council A Mifsud

The development had not commenced during the financial year.

40 Seawide Area 14 Stage 1B Planning Agreement

14 September 2011

Lot 4 DP 615261 The planning agreement provides for the carrying out of specified works including establishing and maintaining environmental lands, road works, local park embellishment works and pedestrian beach access, the dedication of specified land to Council.

Port Macquarie Hastings Council Seawide Pty Limited

The development has commenced. Part contributions received.

41 Milland Area 14 Stage 1B Planning Agreement

14 September 2011

Lot 1 DP 374315 The planning agreement provides for the carrying out of specified works including establishing and maintaining environmental lands, road works, local park embellishment works and pedestrian beach access, the dedication of specified land to Council.

Port Macquarie Hastings Council Milland Pty Limited

The development has commenced. Part contributions received.

42 Sancrox Employment Land and Quarry Planning Agreement

15 July 2011

Lot 1 DP 124543, Lot 2 DP 222740

The planning agreement provides for the dedication of an access road imposition of obligations in relation to the ongoing operation of a quarry, and the Landowner to provide the Council with a security for works. This plan operates alongside the Sancrox Employment Land & Quarry Planning Agreement dated 15 April 2014.

Port Macquarie Hastings Council James John Dunn & Catherine Bridgette Dunn (as Trustees for the JJ & CB Dunn Superannuation Fund, Expressway Spares

The development has commenced.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

43 Sancrox Employment Land Environmental Lands and Services McMullen Land Planning Agreement

15 July 2011

Lot 1 DP 555095 The planning agreement provides for the construction of water and sewerage infrastructure, the carrying out of works for the purposes of establishing and maintaining environmental lands, monetary development contributions for the maintenance of environmental lands, dedication of specified land to Council on which some Works will be situated.

Port Macquarie Hastings Council Dan McMullen

The development had not commenced during the financial year.

44 Sancrox Employment Land Environmental Lands and Services Planning Agreement

15 July 2011

Lot 62 DP 754434, Lot 1 DP 226821, Lot 1 DP 124543, Lot 1 DP 1131036, Lot 1 DP 1144490, Lot 2 DP 222740, Lot 30 DP 255774 and Lot 31 DP 255774

The planning agreement provides for the construction of water and sewerage infrastructure, the carrying out of specified works including establishing and maintaining environmental lands, payment of monetary development contributions for the maintenance of environmental lands, the dedication of specified land to Council on which some Works will be situated. First Deed of Variation executed 16 January 2017.

Port Macquarie Hastings Council Expressway Spares Pty Limited, James John Dunn & Catherine Brigette Dunn

The development has commenced.

45 West Haven Planning Agreement

22 December 2011

Lot 1 DP 827937 The planning agreement provides for the carrying out of works for the purposes of establishing and maintaining environmental lands, dedication of specified land to Council on which some Works will be situated, monetary development contributions towards management of environmental lands. Deed of Variation executed 4 July 2013.

Port Macquarie Hastings Council Neil Allan Tate David Warwick Cafe Robert William Fennell

The development had not commenced during the financial year.

46 Area 15 Planning Agreement

2 March 2012

Lot 33 DP 754405 The planning agreement provides for the carrying out of works for local parks, roads, sewer and water supply works, dedication of specified land to Council, dedication of Environmental Offset Land, establishment, management and

Port Macquarie Hastings Council Gentlemore Pty Ltd, Haloville Pty Ltd, Somersby, Rural Supplies Land Holdings Pty Ltd and

The development had not commenced during the financial year.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

dedication of environmental lands & arrangements for payment of contributions.

Somersby Rural Supplies Pty Ltd.

47 Area 15 Planning Agreement

2 March 2012

Lot 3 DP 794077 The planning agreement provides for the carrying out of works for local parks, roads, sewer and water supply works, dedication of specified land to Council, dedication of Environmental Offset Land, establishment, management and dedication of environmental lands & arrangements for payment of contributions.

Port Macquarie Hastings Council JM Cook

The development has commenced.

48 Area 15 Planning Agreement

2 March 2012

Lot 12 DP 1091444 The planning agreement provides for the carrying out of works for local parks, roads, sewer and water supply works, dedication of specified land to Council, dedication of Environmental Offset Land, establishment, management and dedication of environmental lands & arrangements for payment of contributions.

Port Macquarie Hastings Council Laurieton Lifestyle Resort Pty Ltd

The development had not commenced during the financial year.

49 Area 15 Planning Agreement

2 March 2012

Lot 5 DP 24500 The planning agreement provides for the carrying out of works for local parks, roads, sewer and water supply works, dedication of specified land to Council, dedication of Environmental Offset Land, establishment, management and dedication of environmental lands & arrangements for payment of contributions.

Port Macquarie Hastings Council CM Curtis, DP Middlemiss, KJ Middlemiss and SL Rowbottom

The development had not commenced during the financial year.

50 Area 15 Planning Agreement

2 March 2012

Lot 2 DP 504042 The planning agreement provides for the carrying out of works for local parks, roads, sewer and water supply works, dedication of specified land to Council, dedication of Environmental Offset Land,

Port Macquarie Hastings Council JM Moses, LM Moses, TM Moses, A Moses and J Abade

The development had not commenced during the

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

establishment, management and dedication of environmental lands & arrangements for payment of contributions.

financial year.

51 Area 15 Planning Agreement

2 March 2012

Lot 2 DP 594388 The planning agreement provides for the carrying out of works for local parks, roads, sewer and water supply works, dedication of specified land to Council, dedication of Environmental Offset Land, establishment, management and dedication of environmental lands & arrangements for payment of contributions.

Port Macquarie Hastings Council RD Tate and ML Tate

The development had not commenced during the financial year.

52 Lindfield Park Road Planning Agreement

12 April 2012

Lot 2 DP 244442 The planning agreement provides for payment of monetary contributions towards the ongoing management of environmental land. Revokes the Area 13 Environmental Land Management Planning Agreement between Council and AM & CK Smith dated 18 June 2008 relating to Lot 2 DP 244442.

Port Macquarie Hastings Council AM & CK Smith

The development had not commenced during the financial year.

53 Lindfield Park Road Planning Agreement

12 April 2012

Lot 35 DP 1157283 The planning agreement provides for payment of monetary contributions towards the ongoing management of environmental land. Revokes the Area 13 Environmental Land Management Planning Agreement between Council and DL Fanning dated 18 June 2008 relating to Lot 35 DP 1157283.

Port Macquarie Hastings Council DL Fanning

The development had not commenced during the financial year.

54 Coastside Environmental Land Planning Agreement

3 April 2013

Lot 1 DP 1102031 Oxley Highway Thrumster

The planning agreement provides for payment of monetary development contributions for ongoing management of Environmental Management Land. Arrangements for access to land for construction of public road, sewer infrastructure, environmental

Port Macquarie Hastings Council Christian Outreach Centre

The development had not commenced during the financial year.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

management works and noise barrier. Establishment, management and dedication of environmental management Land and dedication of land for public road. Revokes the Area 13 Environmental Land Planning Agreement between PMHC and Christian Outreach Centre dated 18 June 2008

55 Grants Head Quarry Planning Agreement

4 July 2013

Lot 1 DP 1107705 The planning agreement provides for payment of a monetary contribution to Council for maintenance of a haulage route to be used in connection with the carrying out of the development.

Port Macquarie Hastings Council Hurd Haulage P/L

The development has commenced. Part contributions received.

56 Fernbank Park Planning Agreement

17 December 2013

Part Lot 376 DP 754434, Lot 6 DP 809161, Lot 101 DP 1106752

The planning agreement provides for establishment, management and dedication of environmental lands, payment of contributions for environmental land management, water supply and sewer services, construction of water supply work, sewerage services work and dedication of Highway Upgrade Land.

Port Macquarie Hastings Council Fernbank Investments(NSW) Pty Ltd Gary Raymond Murcott Margaret Patricia Murcott

The development has commenced.

57 Kmart Settlement City Precinct Planning Agreement

27 March 2014

Lot 2 DP 1163062 The planning agreement includes provisions relating to aspects of future development of the site including the east west pedestrian connection, mainstreet, Town Square, Intersection Works, and Warlters Street upgrade works, dedication of land and splay corners and pedestrian works.

Port Macquarie Hastings Council Kmart Australia Limited

The development has commenced.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

58 Sancrox Employment Land and Quarry Planning Agreement

15 April 2014

Lot 1 DP 124543, Lot 2 DP 222740, Lot 1 DP 704890, Lot 1 DP 720807 & Lot 353 DP 754434

The planning agreement provides for the dedication of an access road imposition of obligations in relation to the ongoing operation of a quarry. This plan operates alongside the original Sancrox Employment Land & Quarry Planning Agreement dated 15 July 2011.

Port Macquarie Hastings Council James John Dunn & Catherine Bridgette Dunn (as Trustees for the JJ & CB Dunn Superannuation Fund, Expressway Spares Pty Ltd Hanson Construction Materials Pty Ltd

The development has commenced.

59 Hastings Estate Planning Agreement

21 November 2014

Lot 1 DP222740, Lot 229 DP754434, Lot 1 DP 318920

The planning agreement provides for payment of contributions, provision of water supply and sewerage services, upgrading of part of Fernbank Creek Road and intersection upgrade works prior to development of land.

Port Macquarie-Hastings Council Hastings Estate Pty Ltd Paul James Koch Clara Jane Koch

The development had not commenced during the financial year.

60 Ocean Drive Lake Cathie Planning Agreement

18 February 2015

Lot 1 DP1193553, Lot 1 DP 374315, Lot 4 DP 615261

The planning agreement between Council and three adjoining property owners will provide for staged construction of an intersection, payment of roads contributions, construction of relocated water and sewer mains, lead in road, and sewer pump station. This agreement works alongside the existing Rainbow Beach Central Corridor Planning Agreement and Area 14 Stage 1b Planning Agreements.

Port Macquarie-Hastings Council Caterina Village Pty Ltd Caterina Development Pty Ltd Seawide Pty Ltd St Vincents Foundation Pty Ltd

The development has commenced. Part contributions received.

61 St Agnes Village Planning Agreement

29 January 2015

Lot 100 DP 1186143 Part Lot 4 DP 1119462

The planning agreement provides for establishment and management of environmental land.

Port Macquarie Hastings Council The Trustees of the Roman Catholic Church of the Diocese of Lismore

The development has commenced.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

62 Laurieton Residential Resort Planning Agreement

26 June 2015

Lot 4 DP 1188392, Lakewood

Establishes criteria for assessment of dwellings as Aged Units. A Deed of Variation was executed 22 February 2017 that allows for the remaining Sewerage Services Contributions to be paid in a lump sum and require the dedication of land on which sereage services works are located.

Port Macquarie-Hastings Council ZW 2 Pty Ltd (trading as Laurieton Residential Resort

The development has commenced. Part contributions received.

63 Bago Quarry Planning Agreement

10 September 2015

Bago Quarry located at Lot 129 DP 754445, 129 Milligans Road, Herons Creek.

The planning agreement provides for payment of a monetary contribution to Council towards the maintenance of Bago Road. The Developer would also undertake maintenance works on approximately 2.1 kilometres of Milligan’s Road, Herons Creek.

Volcanic Resources Pty Ltd, Warren James Roche, Inez Marie Roche & Mark Andrew Roche.

The development had not commenced during the financial year.

64 Lookout Road Quarry Planning Agreement

13 March 2017

Lot 161 & Part Lot 52 DP 754445 & Compartments 42 & 43 in Broken Bago State Forest

The VPA provides for the payment to Council of a monetary contribution for the purposes of the maintenance and upgrade of the Haulage Route, or such other public roads that Council determines as being impacted on by the Development.

Port Macquarie Hastings Council CTK Natural Resources Pty Limited

The development has not commenced during the financial year.

65 Lincoln Road Planning Agreement

1 August 2017

Lot 1 DP 1066820 The VPA is to secure the dedication of land and the carrying out of work for the establishment, dedication Council and management of environmentally sensitive lands in conjunction with the residential development, and improvements to and reallocation of stormwater infrastructure into Council ownership. Deed of Assumption & Variation entered into 13 December 2019.

Port Macquarie Hastings Council Leroy James Day and Kimberley Rae Day

The development has commenced.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

66 Sienna Grange Residential Aged Care Facility Planning Agreement

22 February 2017

Lot 1 DP 735097 and Lot 10 DP 31128

The VPA provides for the payment to Council of a monetary contribution towards the provision of sewerage infrastructure to meet the RACF development. The amount is dependant upon the Sewerage Connection Works Option taken up.

Port Macquarie Hastings Council Australian Unity Retirement Development Management Pty Ltd as trustee for Australian Unity Sienna Grange Development Trust

The development has commenced. Part contributions received.

67 Thrumster Rider Sewer Main Planning Agreement

20 October 2017

Lot 138 DP 1225533 The planning agreement provides for a monetary contribution towards provision of a necessary future upgrade of the Thrumster sewer network servicing the above development.

Port Macquarie Hastings Council Lewis Development Pty Ltd

The development has commenced.

68 Rainbow Beach Central Corridor Planning Agreement 2017

5 March 2018

Lot 1232 DP 1142133, Lot 5 DP 25886, Lots 1-4 DP 1150758

The planning agreement provides for the establishment, embellishment and dedication of a local community park, establishment and dedication of district sporting fields. Provision of road access to the sporting fields. Establishment, management and dedication of environmental lands, including ongoing management of environmental lands for 20 years. Provision of a $200,000 security for rectification of any significant environmental events. Payment of monetary contributions in accordance with contributions plans in force at the time of the approval for a stage in the development. Offsets against Development Contributions, in consideration of the provision of the local park and sporting fields. This VPA revokes the Rainbow Beach Central Corridor Planning Agreement dated 22 December 2011.

Port Macquarie Hastings Council St Vincent's Foundation

The development has commenced. Part development contributions received.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

69 South Lindfield Urban Release Area Planning Agreement

16 January 2019

Lot 3 DP 533058 The planning agreements provide for the establishment, dedication and management of environmental lands and provision of infrastructure to meet the development that is made permissible by the South Lindfield LEP.

Port Macquarie Hastings Council Nigel Bruce Mann Patricia Marie Mann Phillip John Mann Johanna Elizabeth Mann Philip J Pye Brett Christian Pye

The development has commenced.

70 South Lindfield Urban Release Area Planning Agreement

16 January 2019

Lot 1 DP 369206 The planning agreements provide for the establishment, dedication and management of environmental lands and provision of infrastructure to meet the development that is made permissible by the South Lindfield LEP.

Port Macquarie Hastings Council Ross Wayne Ramm Jennifer Maree Ramm

The development has commenced.

71 South Lindfield Urban Release Area Planning Agreement

16 January 2019

Lot 2 DP 1177586 The planning agreements provide for the establishment, dedication and management of environmental lands and provision of infrastructure to meet the development that is made permissible by the South Lindfield LEP. There is a variation to the definition of Sewerage Services Contribution Local for the Busways Land planning agreement.

Port Macquarie Hastings Council Busways East Pty Ltd Bhaajayu Pty Ltd South Pty Ltd Galbrock Pty Ltd

The development had not commenced during the financial year.

72 South Lindfield Urban Release Area Planning Agreement

16 January 2019

Lot 5 DP 630393 The planning agreements provide for the establishment, dedication and management of environmental lands and provision of infrastructure to meet the development that is made permissible by the South Lindfield LEP.

Port Macquarie Hastings Council Geoffrey Raymond Priest, Rene Carleton Patat as trustees for Scribbly Gums Superannuation Fund Scribbly Gums Holdings Pty Ltd

The development had not commenced during the financial year.

73 South Lindfield Urban Release Area Planning Agreement

16 January 2019

Lot 1 DP 533058 The planning agreements provide for the establishment, dedication and management of environmental lands and provision of infrastructure to meet the development that is made permissible by the South Lindfield LEP.

Port Macquarie Hastings Council Lake Innes Residential Pty Ltd

The development had not commenced during the financial year.

No. Title Date Entered Into

Land to which agreement applies

Description of Agreement Parties Status

74 South Lindfield Urban Release Area Planning Agreement

16 January 2019

Lot 2 DP 533058 The planning agreements provide for the establishment, dedication and management of environmental lands and provision of infrastructure to meet the development that is made permissible by the South Lindfield LEP.

Port Macquarie Hastings Council BaptistCare Land

The development had not commenced during the financial year.

75 The Ruins Way, Innes Peninsula Environmental Land Management Planning Agreement

29 April 2019

Lot 321 DP 1199939, Lot 31 DP 835437 & Lot 2 DP 813302

The agreement provides for establishment, management and dedication of environmental land and payment of a management contribution.

Port Macquarie Hastings Council John Miller, Elsina Miller J&E Miller (Builder) Pty Ltd

The development had not commenced during the financial year.

76 1179 Oxley Highway, Sancrox Planning Agreement (aka Highway Service Centre Planning Agreement)

24 July 2019

Lot 11 DP 1029846 The agreement addresses provision for road access to the land adjoining the proposed HSC to ensure that future development of the land could be carried out and the provision for sewerage reticulation works through the construction and/or payment of Sewerage Infrastructure Contribution.

Port Macquarie Hastings Council Scott PDI No.6 Pty Ltd Margaret Mary Hore

The development had not commenced during the financial year.

77 Palmcare Highfields Planning Agreement

13 December 2017

LOT 4 DP 262236 The agreement addresses the construction of sewerage reticulation works and payment for sewerage works, if constructed.

Port Macquarie Hastings Council Palmcare Pty Ltd

The development has commenced.

78 2020 Brierley Hill Environmental Lands East Planning Agreement

22 February 2021

Lot 1139 & 1140 DP 1248153; Lot 1032, DP 1231419

Establishment of environmental lands and payment of environmental land management contributions.

Brierely Hill Pty Ltd The development commenced and agreement completed within the financial year.

APPENDIX A

Government Information (Public Access) Act – Annual Report for Agency Port Macquarie-Hastings Council

Clause 8A: Details of the review carried out by the agency under section 7 (3) of the Act during the reporting year and the details of any information made publicly available by the agency as a result of the review

Reviews carried out by the agency Information made publicly available by the agency

Yes No

Clause 8B: The total number of access applications received by the agency during the reporting year (including withdrawn applications but not including invalid applications)

Clause 8C: The total number of access applications received by the agency during the reporting year that the agency refused either wholly or partly, because the application was for the disclosure of information referred to in Schedule 1 to the Act (information for which there is conclusive presumption of overriding public interest against disclosure)

Number of Applications Refused Wholly Partly Total

0 0 0

% of Total 0% 0%

APPENDIX A

Government Information (Public Access) Act – Annual Report for Agency Port Macquarie-Hastings Council

Schedule 2 Statistical information about access applications to be included in annual report Table A: Number of applications by type of applicant and outcome*

* More than one decision can be made in respect of a particular access application. If so, a recording must be made in relation to each such decision. This also applies to Table B.

APPENDIX A

Government Information (Public Access) Act – Annual Report for Agency Port Macquarie-Hastings Council

Table B: Number of applications by type of application and outcome*

* A personal information application is an access application for personal information (as defined in clause 4 of Schedule 4 to the Act) about the applicant (the applicant being an individual).

APPENDIX A

Government Information (Public Access) Act – Annual Report for Agency Port Macquarie-Hastings Council

Table C: Invalid applications

Reason for invalidity No of applications % of Total

Application does not comply with formal requirements (section 41 of the Act) 2 100%

Application is for excluded information of the agency (section 43 of the Act) 0 0%

Application contravenes restraint order (section 110 of the Act) 0 0%

Total number of invalid applications received 2 100%

Invalid applications that subsequently became valid applications 2 100%

Table D: Conclusive presumption of overriding public interest against disclosure: matters listed in Schedule 1 of Act

Number of times consideration used* % of Total

Overriding secrecy laws 0 0%

Cabinet information 0 0%

Executive Council information 0 0%

Contempt 0 0%

Legal professional privilege 0 0%

Excluded information 0 0%

Documents affecting law enforcement and public safety 0 0%

Transport safety 0 0%

Adoption 0 0%

APPENDIX A

Government Information (Public Access) Act – Annual Report for Agency Port Macquarie-Hastings Council

Care and protection of children 0 0%

Ministerial code of conduct 0 0%

Aboriginal and environmental heritage 0 0%

Privilege generally - Sch 1(5A) 0 0%

Information provided to High Risk Offenders Assessment Committee 0 0%

Total 0

*More than one public interest consideration may apply in relation to a particular access application and if so, each such consideration is to be recorded (but only once per application). This also applies in relation to Table E Table E: Other public interest considerations against disclosure: matters listed in table to section 14 of Act

Number of times consideration used* % of Total

Responsible and effective government 0 0%

Law enforcement and security 0 0%

Individual rights, judicial processes and natural justice 4 100%

Business interests of agencies and other persons 0 0%

Environment, culture, economy and general matters 0 0%

Secrecy provisions 0 0%

Exempt documents under interstate Freedom of Information legislation 0 0%

Total 4

APPENDIX A

Government Information (Public Access) Act – Annual Report for Agency Port Macquarie-Hastings Council

Table F: Timeliness

Number of applications* % of Total

Decided within the statutory timeframe (20 days plus any extensions) 24 100%

Decided after 35 days (by agreement with applicant) 0 0%

Not decided within time (deemed refusal) 0 0%

Total 24

Table G: Number of applications reviewed under Part 5 of the Act (by type of review and outcome)

Decision varied Decision upheld Total % of Total

Internal review 0 0 0 0%

Review by Information Commissioner* 0 0 1 0%

Internal review following recommendation under section 93 of Act 0 0 0 0%

Review by NCAT 0 0 0 0%

Total 0 0 1

% of Total 0% 0%

*The Information Commissioner does not have the authority to vary decisions, but can make recommendations to the original decision-maker. The data in this case indicates that a recommendation to vary or uphold the original decision has been made by the Information Commissioner.

APPENDIX A

Government Information (Public Access) Act – Annual Report for Agency Port Macquarie-Hastings Council

Table H: Applications for review under Part 5 of the Act (by type of applicant)

Number of applications for review % of Total

Applications by access applicants 0 0%

Applications by persons to whom information the subject of access application relates (see section 54 of the Act) 0 0%

Total 0

Table I: Applications transferred to other agencies.

Number of applications transferred % of Total

Agency-Initiated Transfers 0 0%

Applicant - Initiated Transfers 0 0%

Total 0

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This book is in Easy English.

It uses easy words and pictures.

Easy English books are mainly for people who may have trouble reading.

Easy English books are useful to lots of other people too.

In this book we will write the plan. This is a short way of saying the Port Macquarie-Hastings Council Disability Inclusion Action Plan for 2017, 2018, 2019, 2020 and 2021.

Deputy Mayor Lisa Intemann

Port Macquarie- Hastings Council

I am very happy to give you this Disability Inclusion Action

Plan from council.

It says that everything council says, does and builds will

be more disability friendly.

Council wants people with a disability to be able to join

in with all parts of the community.

The council asks all the different groups and people in

the area to work with us to make these things happen.

Port Macquarie-Hastings will be a better place for

everyone when these things happen.

Thank you to all those people and groups who helped us with

the Plan. With your continued help, it will make a difference.

4 O F 4 0 P O R T M A C Q U A R I E - H A S T I N G S C O U N C I L

Councillor Peter Alley

Chairperson Port Macquarie-Hastings Access Sub Committee

We have met lots of people with a disability, their families

and carers.

We have listened to what you said.

What you said helped the council to write this Plan.

The Access Committee gives council advice about making

things more disability friendly.

Thank you for your ideas. This Plan will help our community

be more disability friendly.

D I S A B I L I T Y I N C L U S I O N A C T I O N P L A N 2 0 1 7 - 2 0 2 0 5 O F 4 0

6 O F 4 0 P O R T M A C Q U A R I E - H A S T I N G S C O U N C I L

About the old Plan

Council has a Disability Discrimination Act Action Plan 2009-2018. This will stop on 30 June 2017 and be replaced with this new Disability Inclusion Action Plan.

About the new Plan

We want a better future so we need a Plan.

This Plan starts on 1 July 2017 and finishes on 30 June 2021. It is for everyone with a disability, their families, carers, friends and the whole community.

The community is all the people who live in Port Macquarie-Hastings area.

This Plan sets out actions that council will deliver in the next four years to help make life better for people with a disability, their families and carers.

People with a disability know what is most important to them. People, with a disability, their families, friends and carers helped us to write this Plan.

Sometimes people with a disability need extra help to live a full life and join in with other people.

The council wants to make sure this Plan is making life better for people with a disability and their families and carers.

D I S A B I L I T Y I N C L U S I O N A C T I O N P L A N 2 0 1 7 - 2 0 2 1 7 O F 4 0

Ideas to help make this Plan work well for people with a disability

You should have services that are easy to use.

It will be easier for you to join in with your community if you want to.

Access to council information, buildings and services is your right by law.

This will help council remove barriers or make them smaller. It helps make sure all areas of council – what we say, do, write and build is more disability friendly.

For example by building accessible footpaths that link to places you want to go helps everyone in the community.

Port Macquarie-Hastings Council 2017 Access Committee

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Facts

Port Macquarie-Hastings is located on the Mid North Coast of New South Wales, 420 kilometres north of Sydney, and 510 kilometres south of Brisbane.

The land area is 3686 square kilometres.

There are about 78,125 people living in our Local Government Area (LGA).

Our LGA will keep growing. We are expecting 22,600 more people by 2036.

We know that an important part of being accessible and inclusive is accepting:

> diversity

> differences in ability.

In Port Macquarie-Hastings 6.6% of our residents (4,826 people) need help in their daily lives because of disability.

This is higher than the Australian average of 4.6% of the population.

They might need help to:

> communicate

> get around

> care for themselves.

Newcastle

Sydney

Gold Coast

Brisbane

Grafton

Laurieton

Coffs Harbour

Wauchope

Port Macquarie

Taree

Kempsey

M I D N O R T H C O A S T

Sydney

Brisbane

NEWSOUTHWALES

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Dementia friendly

Port Macquarie has the 3rd highest percentage of population with dementia in NSW. We are in the top 5 federal electoral districts for dementia in Australia and the number of people living with dementia is expected to triple by 2050. Port Macquarie is becoming a Dementia Friendly community where people with dementia can lead a purposeful, meaningful and engaged life in their community.

Carers

Carers do a very important job in our community.

A carer is somebody who supports:

> older people

> people with disability

> people with long-term health problems.

Many carers give their time without getting paid.

12.9% of our residents are carers who give unpaid care assistance. There are 7,710 carers supporting their loved ones.

There are 17,927 people 65 years and older who live here. This is 24.7% of our citizens who will also benefit from a disability friendly community.

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Council has a Disability Strategy – the 7 Big Ideas

This is part of our long term thinking about the future. The 7 Big ideas are:

1. Give better access to council buildings and outdoor areas

2. Have your say about council decisions

3 Council information is easier to read, get and understand

4. Make it easier to join in with your community

5. Encourage shops and businesses to be disability friendly

6. Council listens and supports

7. Council is a disability friendly workplace

These ideas are included in this Disability Inclusion Action Plan.

To make it easy to live, visit, work and play in the Port Macquarie-Hastings Council area for people with disability

D I S A B I L I T Y I N C L U S I O N A C T I O N P L A N 2 0 1 7 - 2 0 2 1 1 1 O F 4 0

Legislation and Standards

There are different laws and agreements that help make sure people with disability:

> Have access

> Are included.

The United Nations Conventions on the Rights of Persons with Disabilities is an international agreement. This agreement applies to many countries including Australia.

There are important national laws:

> Disability Discrimination Act

> Australian Standards 2010 and AS1428 Disability Access to Premises Standards – Buildings.

There are also some laws just for the state of New South Wales:

> Disability Inclusion Act (DIA) 2014

> NSW Carers (Recognition) Act 2010

> NSW Anti-Discrimination Act 1977

> Disability Standards for Accessible Public Transport 2002

> Local Government Act 1993

> Local Government (General) Regulation 2005

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This Plan is consistent with the activities in the PMHC Towards 2030 Community Strategic Plan.

The Towards 2030 Plan aims to create a healthy, inclusive and vibrant community.

Our population growth is supported through public infrastructure, land use and development strategies that create a connected, sustainable and accessible community.

Its aim is to help create a collaborative community that works together and recognises opportunities for community participation in decision making that is ethically, socially and environmentally responsible.

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The NSW Disability Inclusion Act 2014

This law tells us we have to write a new Disability Inclusion Action Plan.

The Plan has to last for the next 4 years and focus on 4 areas:

1. Developing positive attitudes and behaviours in our community.

2. Creating communities that are nice for people to live in.

3. Helping people find good jobs and work they like doing.

4. Having good ways of doing things that will help people use our services.

The Plan also needs to include:

> what we know and understand about life for people with disability

> how we will make buildings, events and facilities accessible

> ways to get information

> take part in community activities

> how we have talked to people with disability while we developed the Plan

> how the Plan supports the goals of the NSW Government.

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What State and Federal Governments do in our community

State and Federal Governments look after:

> health

> education

> police

> housing

> transport

> National Disability Insurance Scheme (NDIS)

> social services.

There are charities and not-for-profit groups in Port Macquarie-Hastings providing services for:

> supported employment

> respite care

> carers support

> access to food

> aged care

> mental health

> community transport

> homelessness

> emergency accommodation.

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What Port Macquarie-Hastings Council looks after

> 335 parks and reserves and 63 playgrounds

> 54 sports fields and 2 indoor sports stadiums

> 21 Rural Fire Service & 3 SES facilities

> 1 crematorium

> 1 Airport

> 3 Libraries and 3 customer service centres

> Glasshouse Arts Conference and Entertainment Centre

> Glasshouse Regional Gallery

> Visitor Information Centre

> 17 community halls and 47 public toilet blocks

> 5 sewerage, 4 water treatment plants & 1 environmental laboratory

> 152 sewerage & 19 water pumping stations

> 16 boat ramps

> 875km sealed & 465km unsealed roads

> 183km of footpaths and 137 bridges

> 804km water mains &726km sewer mains

> 268km of stormwater pipes & 10360 stormwater pits

> 5 waste transfer stations, 1 recycling centre, 1 organic waste centre & 1 landfill

> 4 public swimming pools, tennis courts and skate parks.

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We provide money for programs by offering grants to community groups.

We run community festivals and events

> Australia Day

> Seniors Week

> Youth Week

> Heritage Week

> Reconciliation Week

> Artwalk

> Tastings on Hastings

> International Day of People with Disability

> Hastings Outdoor Moonlight Movies

> Countdown to Christmas

We encourage community participation and engagement across 32 communities in our Local Government Area.

We promote our area across Australia to attract tourists and businesses.

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Listening to the Community

We listened to our community a lot while we were getting this Plan ready. You helped us understand what life is like for people with disability in Port Macquarie-Hastings.

We did workshops and worksheets with organisations before the draft was written.

We listened to:

> Aces Incorporated

> Alzheimer’s Australia

> Bago Magic Performance Group

> Disability Advocacy NSW – Disability Information Support Hub

> Hastings Aboriginal Disability and Mental Health Network

> Hastings District Respite Care

> Hastings Headway

> House with No Steps

> Mid North Coast Local Health District

> NewIDAFE

> New Horizons

> Port Macquarie Dementia Friendly Community Steering Group

> PMHC Access Sub-Committee

> Riding for Disabled

> St Agnes Parish

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We did an online survey for the community to ‘Have Your Say’ at www.PMHCListening

The surveys were also at our 3 Libraries and 3 Customer Service Centres.

We did an email blast about this Plan through databases reaching over 2100 individuals from the community and the disability sector.

We had newspaper advertisements asking the community to ‘Have Your Say’.

‘Have Your Say’ – online engagement portal

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An Access Committee

We have an Access Committee made up of a Councillor who chairs the committee and 13 people from the community who are people with disability, industry professionals and carers.

The committee give council advice about making things:

> accessible

> inclusive

> advocate for what is most important

> help communication between council and the community.

Port Macquarie-Hastings Council 2017 Access Committee Members

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Making public spaces better for people with disability

We want to give better access to council libraries, parks, sporting ovals, swimming pools, beaches, council offices, airport, community halls, car parking, footpaths, Glasshouse, cycleways, playgrounds and other outdoor areas like the community garden.

Access means buildings and places in the community will be:

> easier to get into

> easier to move around in

> safer

> more wayfinding – things we put in public areas to help people get around like signage and tactiles.

Wayfinding using tactile paving

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These are the ideas that came out of our consultation:

More footpaths and kerb ramps

Footpaths link people to their community. council receives a lot of footpath and kerb ramp requests. We have many communities spread across a 3600 km2 area. Council looks after about 183km of footpaths. Council has pedestrian access and mobility plans.

The Access Committee reviews this long list of requests and recommends which footpaths and kerb ramps are most important.

Parkland and street furniture

People told us that they wanted more:

> park benches (seats) with arm rests to help people getting up and down from the seat

> the concrete pad to be big enough to fit the park bench and a space for a wheelchair

> more large picnic settings and large covered areas like at McInherney Park. This will help disability groups go on excursions to the parks

> trial a wheelchair friendly BBQ

> more bus shelters.

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Dog park

We understand that some people have an emotional support animal, a service dog or a guide dog. They have asked for a safe area where they can train and play with their dog.

Council has a plan for leash free dog areas. We are planning to build a fenced area where dogs can run, exercise and socialise leash-free with other dogs and dog park visitors.

Beach access

The Access Committee understands that it is hard to access our beaches. To help we will:

> investigate if an access mat pathway can be trialled from the car park to the ocean at Town Beach

> audit access to our beaches

> tell people about the free beach wheelchairs they can borrow and have signage.

Beach Wheechair – Town Beach

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Accessible swimming pools

People told us that they would like to use the council swimming pools but find it hard to use the steps to get in and out of the pool.

They would like an:

> access ramp into the pool

> accessible bathroom with shower and adult change table and hoists

> aquatic wheelchair.

Council will look at the design plan to see what is possible.

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Accessible public toilets

People told us that we need more accessible public toilets in Lake Cathie, Port Macquarie and Wauchope.

The Access Committee will look at all the public toilets and changing rooms and if:

> they are of a good standard

> recommend the best way to provide public toilets and changing rooms.

The design of accessible public toilets is very important to include:

> clear signage

> doors painted a different colour

> toilet bowl a different colour to the seat and cistern

> exit clearly marked

> hand rails

> good lighting

> hook for handbags next to the toilet pan

> trial an adult change table.

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We need to tell people about the Master Locksmith Access Key (MLAK). People with disability and their carers can request council or their doctor for permission so they can buy this restricted key. This key unlocks accessible (disabled) public toilets across Australia and New Zealand.

The MLAK information needs to be:

> accessible

> updated often

> shared widely.

Accessible car parking

Finding accessible car parking is often an important part of everyday life for people with disability and their carers.

Managing accessible parking and the permit system is an important part of what we do.

The Access Committee takes part in how we manage accessible parking, including:

> planning

> auditing the number of car parks

> making sure they are in the right spot.

We need to give people better information about where to find accessible parking.

Council Rangers monitor the accessible car parks to ensure they are used by people with a Mobility Parking Scheme Permit.

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Accessible playgrounds

People told us they would like more disability friendly playground equipment. They liked the carousel at Livvy’s Place Westport Park.

They would like more:

> fenced playgrounds with child proof gates

> accessible toilet close to the playground

> more accessible equipment such as carousels, swings, water play, musical instruments and sand play

> more picnic areas at the playground

> more shade

> play equipment for adults with a disability

Community and council events

People with disability want to:

> take part

> have a good time

> be included.

They need:

> ways to get in and out

> accessible parking

> accessible transport

> accessible toilets

> accessible viewing platform or area where they can see the show.

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Council can do more to include people with a disability to join in activities, go to events and work

together with community groups that:

> Council events are more disability friendly

> Council has disability friendly programs such as accessible art workshops at the Glasshouse

> Council promotes events and activities in words and pictures.

Communicating and involving people

We want to make information about what we do:

> easier to read

> easier to get

> easier to understand.

People told us we need to make sure:

> our website is accessible

> documents we publish are accessible

> we think about accessibility when we start new projects

> we share information about projects that affect people’s daily life in an accessible way

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Give you a say in decisions

We want to live in a community where people with a disability can get involved – just like everyone else.

> get involved

> take part

> tell us what you think

> ‘Have Your Say’ about council plans and issues that affect you

> Council will keep talking to people with a disability to make sure this Plan is working.

Accessible Council Programs

About 15% of the Library books are already in large print. We also have eBooks and Daisy players available for free loan, computer access, wifi, a recording studio, virtual reality and 3D printing.

The Library has an autism, Asperger’s and dementia book collection. They also run a home delivery service in Port Macquarie for people who are housebound.

> The Glasshouse continues to run its popular art & dementia workshops and is planning to run digital art programs. Gallery tours are also available on request.

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Access friendly businesses

Residents and visitors told us that they want to visit businesses, cafes, tourism accommodation and attractions but it is hard to know which are disability friendly.

One of the main functions of the Access Committee is to visit businesses to find out if they are accessible.

They also help shops and businesses be disability friendly for you and tourists by:

> Encouraging business owners to have a shop that you can easily get around in and out of

> Helping business owners train staff in friendly customer service

> Listing access friendly businesses on our website.

Council advocates for the community

Council champions for better State and Federal services and support in our region.

Council advocates on issues that are important to the community. For example better regional transport and safety concerns around mobility scooters.

Access Friendly

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Employment

507 people work at council. About 2% identify as having a disability.

We want to make work at the council fair and equal for everybody.

We want everybody to have a fair chance.

We want everyone that works with us to be happy. Then they will work with us for a long time.

We’re planning to:

> Make our council a place where people of all abilities can enjoy meaningful employment

> find out what the staff with disability who already work with us need

> find out what the staff who work with us and who are also carers need

> give specialised training in important areas to staff who need it the most for the work they do

> training may include access and inclusion, relevant codes and standards and how to do programs which aim to include everybody and connect the community.

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The way we do things

Council departments will work together to help achieve this Plan.

We want our staff to treat people with disability in a way that is:

> positive

> respectful

> inclusive

> welcomes diversity

We’re planning to:

> help our staff understand what life is like for people with a disability so they can offer better service

> keep working with the community and organisations to remove barriers to access and inclusion.

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Checking and assessing

Every year we write our Annual Report. When we write the report we will talk about things that are in this Plan.

We will talk about the progress we have made.

We will talk about what we have achieved.

We will also tell the NSW Disability Council about our achievements.

Funding the Plan

Some actions in this Plan are about continuing to do what we are doing well and others are about improving the way we do things.

Many actions will not cost council additional money but require us to do things differently. However some actions in the Plan will require additional funds to build something or upgrade an existing facility or service.

Council must consider all priorities and may apply for funding from external sources to help achieve the actions in the Plan.

D I S A B I L I T Y I N C L U S I O N A C T I O N P L A N 2 0 1 7 - 2 0 2 1 3 3 O F 4 0

Contact us

We are always looking for ways for the community to be involved. We want to hear from you if:

> you have questions

> there is a problem or issue we need to fix

> you want a copy of this Plan.

There are different ways you can contact us.

You can find lots of information on our website: pmhc.nsw.gov.au

You can phone us 8am to 5pm Monday to Friday on (02) 6581 8111

You can send an email to:

council@pmhc.nsw.gov.au

You can visit us at one of our council offices between 8.30am to 4.30pm, Monday to Friday

> 17 Burrawan Street Port Macquarie

> 49 High Street Wauchope

> 9 Laurie Street Laurieton

Post a letter to us:

Port Macquarie-Hastings Council

PO Box 84

Port Macquarie NSW 2444

You can contact the National Relay Service on relayservice.com.au or call 1300 555 727 or

SMS Relay 0423 677 767

3 4 O F 4 0 P O R T M A C Q U A R I E - H A S T I N G S C O U N C I L

Focus Area: Attitudes and behaviours

1.1 To increase opportunities for all residents to participate in civic life within the LGA

1.2 Council works with its community partners to advocate for appropriate service levels to the region

1.3 Participation by people with a disability in Council’s decision-making processes is encouraged and supported

1.4 Council works with its community partners to advocate for appropriate service levels to the region

1.5 Positive attitude towards people with a disability in the LGA are promoted

1.6 To facilitate change towards more accessible and inclusive business practices by operators in all areas of tourism and commercial industry in the LGA

1.7 Council works with local industry providers to identify and resolve issues associated with providing inclusive tourism and other services to people with a disability

Action

People with disability participate in Council meetings, community consultations, ceremonies and events

Participate in disability services regional forums and inter-agency networks

Ensure Access Committee’s continued effectiveness as an advisory body on access issues

Advocate to State and Federal Government for increased services for people with disability and their carers

Coordinate and widely promote an annual International Day of People with a Disability event

Access Committee continues to roll out the Access Friendly Business Project

Provide education and promotion around accessible tourism and encourage business to use access symbols on their marketing collateral and windscreen viewpoints marked on maps

KPIs

Monitor and report annually on the participation rates of people with disability

Attend minimum 3 industry meetings per year ( FACS, Interagency and networks )

6 Access Committee meetings held per year

Report annually on advocacy

1 event delivered per year

10 businesses visited per year

2 business and tourism presentations

Responsibility

Community Participation Officer Aged & Disability

Community Participation Officer Aged & Disability

Community Participation Officer Aged & Disability

Community Participation Officer Aged & Disability

Community Participation Officer Aged & Disability

Community Participation Officer Aged & Disability

Group Manager Economic Development

Timing

Short term (1-2 years)

Short term (1-2 years)

Short term (1-2 years)

Medium term (2-4 years)

Short term (1-2 years)

Short term (1-2 years)

Medium term (2-4 years)

1

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2. Focus Area: Liveable Communities

2.1 To progressively improve access to public spaces, buildings and infrastructure for all residents and visitors

2.2 To progressively improve Council-owned community buildings to provide equal access for people with disability

2.3 To progressively improve access to public amenities for all residents and visitors

2.4 To progressively improve access to public amenities for all residents and visitors

2.5 Services and facilities provided by Council are compliant with the requirements of Disability Discrimination Act, Australian Standards AS1428 & Building Code of Australia

2.6 Services and facilities provided by Council are compliant with the requirements of Disability Discrimination Act, Australian Standards AS1428 & Building Code of Australia

2.7 Improve access to beaches and outdoor recreational facilities

Action

Upgraded footpaths and kerb ramps provide a continuous accessible path-of-travel throughout town centres and between town centres and key retail, leisure, residential aged care and community facilities

Scope, design and prioritise disability access improvements at community facilities within budget constraints

Audit council public toilets. Review scope of works and design and implement to upgrade existing public toilets in the LGA

Scope, design and build Dog Parks with input from Guide Dogs

Resolve access issues at Wauchope Library arising from poorly located accessible parking, inappropriate ramp gradients, paving and benches - subject to budget availability

Review design of Airport Terminal Building upgrade for disability access considerations

Investigate viability of an access mat trial which connects carpark to beach Review and scope signage about how to hire free beach wheelchair

KPIs

Report annually on new or upgraded footpath, kerb ramps and pedestrian refuges and crossings installed – subject to resources and budget availability

Access Committee review and prioritise improvements annually

Access committee audited public amenities. 2 new accessible toilets installed

2 Dog Parks created

Improvements undertaken at Wauchope Library

Design reviewed

Town Beach assessed for viability of an access mat trial Signage reviewed for promoting beach wheelchair

Responsibility

Group Manager Transport & Stormwater Network

Community Participation Officer Aged & Disability

Group Manager Recreation & Buildings

Group Manager Recreation & Buildings

Group Manager Recreation & Buildings

Business Enterprise Manager – Airport

Group Manager Recreation & Buildings

Timing

Short term (1-2 years)

Short term (1-2 years)

Short term (1-2 years) Medium term (2-4 years)

Medium term (2-4 years)

Medium term (2-4 years)

Short term (1-2 years)

Short term (1-2 years) Short term (1-2 years)

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Focus Area: Liveable Communities

2.8 All residents and visitors have access to beaches and outdoor recreational facilities

2.9 To improve accessibility to playgrounds for all residents and visitors

2.10 Scope, design and prioritise disability access improvements at community facilities

2.11 All Council-owned community halls within LGA provide equal access for people with disability

2.12 To improve access to public spaces, buildings and infrastructure for all residents and visitors.

2.13 Roads & public transport are suitable for people with a disability

2.14 Roads & public transport are suitable for people with a disability

2.15 There is an adequate level of accessible parking and its use is effectively monitored

2.16 There is an adequate level of accessible parking and its use is effectively monitored

Action

Review design for Wauchope Regional Sporting Fields to trial an adult change table at this venue

Lake Cathie Playground access improvements

Port Macquarie Pool upgrade design to include disability access

Scope, design and prioritise disability access improvements at community facilities - subject to budget availability

Proactive approach to selecting street and park furniture that includes a mix of accessible products

Access Committee to conduct an audit of all bus shelters and upgrade in accordance with Council adopted bus shelter improvement program

Investigate feasibility for a Taxi Zone to have a grate transition

Regularly police use of accessible parking spaces

Access Committee to review locations and suitability of existing accessible parking throughout the LGA to ensure that there is adequate and appropriate provision

KPIs

Facility complies with Australian Standards AS1428 & Building Code of Australia

Accessible play equipment and fence installed

Facility reviewed

All facilities reviewed

Report annually on accessible street and park furniture installed

Apply for grants when appropriate Access Committee to prioritise location of new bus shelters

Taxi Zone transition investigated

Ongoing on a daily basis Report annually

Audit by Access Committee undertaken, map produced and to further investigate accessible parking solutions.

Responsibility

Group Manager Recreation & Buildings

Group Manager Recreation & Buildings

Group Manager Recreation & Buildings

Group Manager Recreation & Buildings

Group Manager Recreation & Buildings Group Manager Transport & Stormwater Network

Community Participation Officer Aged & Disability

Group Manager Transport & Stormwater Network

Group Manager Compliance

Community Participation Officer Aged & Disability

Timing

Short term (1-2 years)

Short term (1-2 years)

Medium term (2-4 years)

Medium term (2-4 years)

Medium term (2-4 years)

Short term (1-2 years)

Medium term (2-4 years)

Short term (1-2 years)

Short term (1-2 years)

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D I S A B I L I T Y I N C L U S I O N A C T I O N P L A N 2 0 1 7 - 2 0 2 1 3 7 O F 4 0

Focus Area: Employment

3.1 To develop greater awareness and build a positive attitude towards access issues with PMH Council. Council staff have the appropriate level of skills and knowledge to provide equitable services and an accessible environment

3.2 To develop a more disability friendly workplace

3.3 To develop a more disability friendly workplace

3.4 Employer of choice

Action

Provide EEO training to raise awareness of the legislative requirements to ensure discriminatory practices are eliminated from the workplace

Assist line managers and supervisors to work effectively with staff with a disability and ensure that occupational health and safety requirements are met

Provide opportunities for redeployment and retraining where a disability is acquired in the workplace if possible

Review our obligations under the Carers Recognition Act and implement appropriate practices

KPIs

Inclusiveness Training provided via general awareness training modules

Compliance with WHS Safety measures Modifications in the workplace where appropriate

Report annually on the number of staff with an acquired disability that have been reassigned to other duties

Employees aware of flexibility provisions

Responsibility

Human Resources Manager

Human Resources Manager

Human Resources Manager

Human Resources Manager

Timing

Medium term (2-4 years)

Medium term (2-4 years)

Short term (1-2 years)

Short term (1-2 years)

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Focus Area: Systems and Processes

14.1 Provide council information in a range of formats that provides best practice accessibility to services and support for people with disability

4.2 To provide equitable access to appropriate and responsive services across the LGA. The process of information dissemination and communication with all customers is improved

4.3 Information is provided in ‘user-friendly’ accessible formats

4.4 Appropriate services are provided to meet the needs of people with a disability and frail older people

4.5 Appropriate programs are provided to meet the needs of people with a disability to access arts and culture

4.6 To improve access to public spaces, buildings and infrastructure for all residents and visitors

4.7 Appropriate services are provided to meet the needs of people with a disability

4.8 Appropriate services are provided to meet the needs of people with a disability

Action

Audit and revise council’s website to be compliant with WCAG 2.0AA

Provide training to staff in National Relay Service use and protocols

Provide Council information and publications in alternative formats on request and promote availability

Continue to develop and promote the spoken word and large-print book collections at libraries

Continue to develop, promote and deliver the art and dementia program and the Digital Art program

Integrate people with a disability into Glasshouse audiences and activities

Promote and continue to provide assisted waste collection services for residents who are unable to take their bins to the roadside

Plan & scope considerations for disability friendly council event experience

KPIs

Accessibility of council’s website against WCAG 2.0AA

1 Training workshop completed

Report annually the number of requests for information in alternative formats and the average response time

20% of the Library collection budget is allocated to large print, and audio books. Continue Port Macquarie delivery service for people who are housebound

20 sessions delivered per year

Report annually the number of companion card tickets issued

Report annually the number of assisted residents

Provide and promote suitable viewing areas and amenities

Responsibility

Communications Manager

Customer Service Team Leader

Communications Manager

Library Manager

Glasshouse Venue Manager

Glasshouse Venue Manager

Group Manager Environmental Services

Community Participation Officer – Community Events

Timing

Short term (1-2 years)

Medium term (2-4 years)

Short term (1-2 years)

Short term (1-2 years)

Short term (1-2 years)

Short term (1-2 years)

Ongoing

Short term (1-2 years)

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D I S A B I L I T Y I N C L U S I O N A C T I O N P L A N 2 0 1 7 - 2 0 2 1 3 9 O F 4 0

Focus Area: Systems and Processes

4.9 Appropriate services are provided to meet the needs of people with a disability

4.10 Appropriate services are provided to meet the needs of people with a disability

Action

Advocate to event owners and delivery organisations to plan and scope considerations for disability friendly event experience

Provision of Auslan sign language interpreter at council community events as required subject to resources and budget

KPIs

Report annually the number of event owners advocated to

Report annually the number of interpreted events

Responsibility

Group Manager Economic Development

Community Participation Officer – Community Events

Timing

Short term (1-2 years)

Short term (1-2 years)

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pm

hc.

nsw

.gov

.au PO Box 84

Port Macquarie NSW Australia 2444 council@pmhc.nsw.gov.au P O R T M A C Q U A R I E O F F I C E

17 Burrawan Street Port Macquarie NSW 2444 Telephone (02) 6581 8111 Facsimile (02) 6581 8123

W A U C H O P E O F F I C E

49 High Street Wauchope NSW 2446 Telephone (02) 6589 6500

L A U R I E T O N O F F I C E

9 Laurie Street Laurieton NSW 2443 Telephone (02) 6559 9958

gipa

Port Macquarie Hastings Councilpmhc.nsw.gov.aucouncil@pmhc.nsw.gov.auPO Box 84 Port Macquarie NSW 2444Tel 6581 8111

Socials @pmhcouncil